HomeMy WebLinkAbout2015-05-05 Agenda and Supporting Documentation Town Council Regular SessionVAIL TOWN COUNCIL 0�
REGULAR MEETING AGENDA TVWN OF VA10
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., MAY 5, 2015
NOTE: Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
ITEM/TOPIC: Citizen Participation (10 min. )
2. ITEM/TOPIC: Consent Agenda:
1) Resolution No. 11, Series of 2015, A Resolution Approving an
Intergovernmental Agreement (the "IGA") Between the Town of Vail and the
Eagle River Water and Sanitation District (the "District") for the Rockledge
Road and Forest Road Project; and Setting Forth Details in Regard Thereto
2) Proclamation No. 2, Series of 2015, A Proclamation declaring May 2015
as Building Safety Month
3) Minutes from April 7, 2015 meeting
4) Camera System for Transit Buses Contract Award (5 min. )
3. ITEM/TOPIC: Any Action as a Result of Executive Session (5 min. )
BACKGROUND: This agenda item has been added to the regular meeting
agenda in order to allow for any official action required as a result of the
executive session.
4. ITEM/TOPIC: Town Manager's Report
1) 2016 Budget Preview meeting proposed for Tuesday, July 7, 2016
2) Marijuana Policy Ordinance Update
(5 min. )
5. ITEM/TOPIC: 1-70 Vail Underpass Funding Decision (60 min.)
PRESENTER(S): Tom Kassmel, Public Works Engineer
ACTION REQUESTED OF COUNCIL: The purpose of this Council session
is to request additional funding for the 1-70 Vail Underpass construction
BACKGROUND: The 1-70 Vail Underpass is a proposed new multimodal
pedestrian and vehicular connection that is midway between Main Vail and
West Vail exits, passing under 1-70. The Project is currently over the original
cost estimate. In order to keep this project on schedule, and to utilize the
RAMP funds, the Town of Vail will need to commit to a maximum dollar
amount to contribute to this Project. The maximum contribution amount will
then be forwarded to the Colorado Transportation Commission for review
and final funding request during their June meeting.
STAFF RECOMMENDATION: Staff recommends the Town of Vail fund a
minimum net additional $3.065 million. Of that additional $3.065 million, $0.2
million would be in kind project management (Town indirect and staff costs),
5/5/2015
resulting in a total additional cash contribution of $2.865 million for the
Project and art ($2.53 million for the Project and $335,000 for art).
6. ITEM/TOPIC: Adjournment (7:25 pm)
5/5/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: May 5, 2015
ITEM/TOPIC: Citizen Participation
5/5/2015
Towx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: May 5, 2015
ITEM/TOPIC: Consent Agenda:
1) Resolution No. 11, Series of 2015, A Resolution Approving an Intergovernmental
Agreement (the "IGA") Between the Town of Vail and the Eagle River Water and Sanitation
District (the "District") for the Rockledge Road and Forest Road Project; and Setting Forth
Details in Regard Thereto
2) Proclamation No. 2, Series of 2015, A Proclamation declaring May 2015 as Building Safety
Month
3) Minutes from April 7, 2015 meeting
4) Camera System for Transit Buses Contract Award
ATTACHMENTS:
Resolution No. 11, Series of 2015
Proclamation No. 2, Series of 2015
Minutes from April 7, 2015 meeting
Camera System for Transit Buses Memorandum
5/5/2015
RESOLUTION NO. 11
Series of 2015
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE
TOWN OF VAIL AND THE EAGLE RIVER WATER AND SANITATION DISTRICT; AND
SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado
is a home rule municipal corporation duly organized and existing under the laws of the State of
Colorado and the Town Charter (the "Charter");
WHEREAS, the members of the Town Council of the Town (the "Council") have been
duly elected and qualified;
WHEREAS, the Eagle River Water and Sanitation District (the "ERWSD") is empowered
to provide water and sewer service to its customers and constituents within and without its
boundaries, within Eagle County, Colorado, on such terms and conditions as the ERWSD may
decide;
WHEREAS, ERWSD wishes to replace its water and sewer main along Rockledge Road
and Forest Road;
WHEREAS, the Town wishes to install drainage improvements along Rockledge Road
and Forest Road;
WHEREAS, the Town and ERWSD wish to combine their construction efforts to achieve
cost sharing and cost savings benefits, minimize disruption to the neighborhood and to
allow the installation of infrastructure projects to be phased in logical sequence; and
WHEREAS, the Council's approval of Resolution No. 1 1 , Series 2015, is required to
enter into an IGA.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF VAIL, COLORADO THAT:
Section 1. The Council hereby approves the IGA and authorizes the Town Manager
to enter into the IGA with the ERWSD on behalf of the Town in substantially the same form as
attached hereto as Exhibit A and in a form approved by the Town Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of
the Town of Vail held this 5th day of May, 2015.
Andrew P. Daly
Town Mayor
ATTEST:
Patty McKenny
Town Clerk
5/5/2015
INTERGOVERNMENTAL AGREEMENT
FOR
FOREST ROAD AND ROCKLEDGE ROAD
WATER AND SEWER REPLACEMENT
THIS AGREEMENT is made and entered into this day of
2015, by EAGLE RIVER WATER AND SANITATION DISTRICT, a quasi-
municipal corporation and political subdivision of the State of Colorado, ("District") and
the TOWN OF VAIL, a political subdivision of the State of Colorado ("Town").
Collectively these entities are also referred to as the "Parties".
RECITALS
WHEREAS, Eagle River Water and Sanitation District is a water and sewer
District organized and existing under the Colorado Special District Act; and
WHEREAS, the District is empowered to provide water and sewer service to its
customers and constituents within and without its boundaries, within Eagle County,
Colorado, on such terms and conditions as the District may decide; and
WHEREAS, the Town of Vail is a Colorado municipality organized and operated
pursuant to its home rule charter and Colorado law; and
WHEREAS, Section 18(2)(a) and (b), Article XIV of the Colorado Constitution,
Section 29-1-203, C.R.S., and Section 32-1-1001, C.R.S., provide for the ability of the
Parties to enter into contracts and agreements with one another to provide
intergovernmental services and facilities, when so authorized by their governing bodies;
and
WHEREAS, the Constitution and statutes of the State of Colorado permit and
encourage agreements between political subdivisions of the State, in order that the
inhabitants of such political subdivisions may thereby secure high quality governmental
services; and
WHEREAS, it is recognized by the Parties, that the public health, safety and
welfare of their inhabitants is best served by providing high quality water and sewer and
services; and
WHEREAS, the District wishes to replace its water and sewer mains along Forest
Road and Rockledge Road ("Water and Sewer Main Replacement Project" or "District
Project"); and
5/5/2015
WHEREAS, the Town wishes to upgrade the Storm Drain Culverts along Forest
Road and Rockledge Road ("Drainage Improvements Project" or "Town Project"); and
WHEREAS, the Parties wish to combine their construction efforts to achieve cost
sharing and cost savings benefits, minimize disruption to the neighborhood and to allow
the installation of infrastructure projects to be phased in logical sequence. The Parties
desire for the District's Water and Sewer Main Replacement Project and the Town's
Drainage Improvements Project to be administered, constructed and installed, to the
extent provided for herein, as one project (collectively, the "Project"); and
WHEREAS, each of the Parties hereto desires to work together to authorize and
accomplish the construction of the Project; and
WHEREAS, each of the Parties hereto has determined it to be in the best interests
of their respective taxpayers, residents, property owners, and constituents to enter into
this Agreement.
NOW, THEREFORE, in consideration of the mutual performance of the
covenants, agreements, and stipulations contained herein, and for other good and valuable
consideration, the Parties hereto agree as follows:
1. Cooperation. The Parties agree to cooperate in the planning, design,
construction, inspection, cost and expense sharing, administration and
warrantee phases of the Project referenced in this Agreement and to
cooperate and facilitate the combined efforts including, but not limited to
the execution of any additional agreements, easements, and rights-of-way
necessary to implement the purposes of this Agreement.
2. Design Costs. The District and the Town have separate agreements with
High Country Engineering, Inc. (High Country) of Glenwood Springs,
Colorado and Schmueser Gordon Meyer, Inc. (SGM) of Glenwood Springs
Colorado, respectively, for the project design work. The District agrees to
pay its portion of the Project design costs to High Country per its
agreement with High Country. The Town agrees to pay its portion of the
Project design costs to SGM per its agreement with SGM.
3. Project Management: ems: The District will provide a construction management
representative ("District Construction Manager") to coordinate the
construction work, provide clarifications to the Contractor and review and
approve proposed field changes, cost changes and time changes in a timely
manner. The Town will provide a construction management representative
("Town Construction Manager") to coordinate execution of the Town's
portion of the Project with the District Construction Manager as required
herein. With respect to communications with Project Contractor, suppliers
2
5/5/2015
and consultants, the Town Construction Manager shall not have authority to
bind, or otherwise affect the obligations of, the District.
4. Construction Contract. The District administered a competitive bid process
for the construction of this Project under the title "Forest Road and
Rockledge Road Water and Sewer Main Replacement". The bid documents
included items designed for and approved by the District. Western
Pipeway ("Contractor") was the lowest responsive, responsible bidder, and
the District has entered into a contract with Contractor for the water, sewer,
and storm drain improvements. A copy of Contractor's bid tabulation dated
March 20, 2015 is included as Attachment B. The District will coordinate
and supervise the Project, and will be the Owner as defined in the
construction contract. The District will coordinate the construction work,
provide clarifications to the Contractor, and work with the Parties regarding
any change orders or modifications to the construction contract. No work
for the Town outside of the construction contract will be commenced
without approval by the Town Construction Manager.
5. Construction Inspection. The District Construction Manager will be
responsible for construction inspection of its portion of the Project. The
Town Construction Manager will be responsible for construction inspection
of its portion of the project.
6. Geotechnical Testing. The District will pay for geotechnical testing costs
associated with its portion of the Project. The Town will either reimburse
the District for geotechnical testing associated with its portion of the
Project, or contract directly with a Geotechnical testing firm.
7. Cost Sharing. The District agrees to pay all costs to the Contractor for the
Project. The District will invoice the Town on a monthly basis for the
Town's portion of the work based on work accomplished per the
Contractor's invoices and the value of the work listed in Attachment A.
The Town will reimburse the District for the invoiced work within 30 days.
The Town represents that it has appropriated sufficient funds to pay in full
its obligations hereunder.
8. Change Orders. Any change orders that arise during construction related to
the District portion of the Project will be negotiated between the District
and the Contractor.
Any change orders that arise during construction related to the Town's
portion of the Project will be reviewed by the District and Town
Construction Manager prior to approval. Change order work will be
3
5/5/2015
completed by the Contractor at contracted unit costs, lump sum costs
agreed to in advance, on a cost-plus basis or as otherwise set forth in the
construction contract. Additionally, the Town Construction Manager will
review plans and approve change orders in a timely manner. Neither the
District nor its Contractor will commence any work outside of the
contracted items for which it expects reimbursement from the Town
without the prior approval of the Town's Construction Manager.
9. Project Meetings. The District will make a good faith effort to invite a
representative of the Town to meetings concerning the Project, and
otherwise provide open communications throughout the Project.
10. Warranties. For any work that the Town determines does not conform to
the Project or Town specifications set forth therein, or needs to be
completed under warranty conditions, the Town shall notify the District and
the District will notify the Contractor under the terms of the District's
agreement with the Contractor. District will obtain requisite warranties of
at least a TWO-YEAR period from District's Contractor for workmanship
and/or materials for facilities, infrastructure, and appurtenances constructed
for the Project.
11. Enforcement. The Parties agree that this Agreement may be enforced in
law or in equity for specific performance, injunctive, or other appropriate
relief, including damages, as may be available according to the laws and
statutes of the State of Colorado. It is specifically understood that by
executing this Agreement each Party commits itself to perform pursuant to
the terms contained herein, and that any breach hereof which results in any
recoverable damages shall not cause the termination of any obligations
created by this Agreement unless such termination is declared by the Party
not in breach hereof.
12. Governing. This Agreement shall be governed and construed in
accordance with the laws of the State of Colorado.
13. Venue. Venue for the trial of any action arising out of any dispute
hereunder shall be in the District Court for Eagle County, State of
Colorado, pursuant to the appropriate rules of civil procedures.
14. Captions. The headings and sections and paragraphs are included only for
convenience and reference. If any conflict between any heading and the
text of this Agreement exists, the text shall control.
C!
5/5/2015
15. Binding Agreement upon Successors and Assigns. This Agreement and the
rights and obligations created hereby shall be binding upon and inure to the
benefit of the Parties hereto and their respective successors and assigns.
16. Interested Persons. Nothing herein expressed or implied is intended or
should be construed to confer or give to any person or corporation or
governmental entity other than the District and the Town, any right, remedy
or claim under or by reason hereof or by reason of any covenant or
condition herein contained, nor limit in any way the powers and
responsibilities of the Town, the District, or any other entity not a party
hereto.
17. Notices. All notices, requests, demands, consents and other
communications hereunder shall be transmitted in writing and shall be
deemed to have been duly given when hand -delivered or sent by certified,
United States mail, postage prepaid, with return receipt requested,
addressed to the parties as follows:
61
5/5/2015
Stan Zemler, Town Manager
Town of Vail
75 South Frontage Road
Vail, Colorado 81657
With a Copy to:
Matt Mire, Town Attorney
Town of Vail
75 South Frontage Road
Vail, Colorado 81657
Eagle River Water and Sanitation District
Linn Brooks, General Manager
846 Forest Road
Vail, Colorado 81657
With a Copy to:
James P. Collins, Esq.
Collins Cockrel & Cole
390 Union Boulevard, Suite 400
Denver, Colorado 80228-1556
Either party may change the address at which it receives
written notice, by notifying the other party in writing in the
manner provided herein.
18. Severability. If any portion of this Agreement is held invalid or
unenforceable for any reason by a court of competent jurisdiction as to
either Party or as to both Parties, such portion shall be deemed severable
and its invalidity or its unenforceability shall not affect the remaining
provisions; such remaining provisions shall be fully severable and this
Agreement shall be construed and enforced as if such invalid provisions
had never been inserted into this Agreement.
19. Waiver. The waiver of any breach of any of the provisions of this
Agreement, by any party, shall not constitute a continuing waiver of any
subsequent breach by that party, either of the same, or of another provision
of this Agreement.
T
5/5/2015
20. Amendment. This Agreement may be amended, modified, changed, or
terminated in whole or in part only by written agreement duly authorized
and executed by the Parties hereto.
21. Duplicate Originals. This Agreement may be executed in counterparts,
each of which shall be an original, but all of which together, shall constitute
one and the same agreement.
22. Separate Entity Status. In no event shall either party, its employees or its
representatives, be considered or authorized to act as employees or agents
of the other party.
23. Indemnification. Each party, to the extent permitted by law and subject to
all of the immunities, defenses and protections afforded to that party by the
Colorado Governmental Immunity Act, shall indemnify and hold harmless,
the other party, its officers, directors, employees and agents from and
against any claims including attorneys fees, arising out of the negligence of
the officers, employees or agents of the indemnifying party and rising out
of the performance of services under this Agreement.
24. Force Majeure. No party shall be liable for any failure to perform as
required by this Agreement to the extent such failure to perform is caused
by any reason beyond the control of that party or by reason of any of the
following occurrences, whether or not caused by such party: strikes, labor
disturbances or labor disputes of any character, accidents, riots, civil
disorders or commotions, war, acts of aggression, floods, earthquakes, acts
of God, explosion or similar occurrences; provided, such party shall
exercise its best efforts to provide the best possible alternative performance
and to prevent the foregoing occurrence from obstructing full performance.
Such occurrences shall not terminate this Agreement and shall not affect
this Agreement except as provided in this Section.
25. Entire Agreement of the Parties. This Agreement represents the full and
complete understanding of Parties, and supersedes any prior agreements,
discussions, negotiations, representations or understandings of Parties with
respect to the subject matter contained herein.
7
5/5/2015
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be
effective as of the date and year first above written.
Attest:
Leslie Isom, Administration Manager
Attest:
Patty McKenny, Town Clerk
APPROVED AS TO FORM
Matt Mire, Town Attorney
EAGLE RIVER WATER AND
SANITATION DISTRICT
Linn Brooks, General Manager
TOWN OF VAIL
Un
M.
Stan Zemler, Town Manager
5/5/2015
ATTACHMENT A
(COST SHARING BREAKDOWN)
5/5/2015
ATTACHMENT B
(CONTRACTOR'S BID TABULATION DATED MARCH 20, 2015)
5/5/2015
FOREST ROAD AND ROCKLEDGE ROAD WATER AND SEWER MAIN REPLACEMENT
EAGLE RIVER WATER & SANITATION DISTRICT
ATTACHMENT A - Intergovernmental Agreement Cost Sharing Breakdown
HIGH COUNTRY ENGINEERING, INC.
APRIL 6, 2015
ITEM
NO
DESCRIPTION OF ITEM
QUANTITIES
Western Pipeway
ISUBTOTAL
ERWSD
% resp. $ responsible
% resp.
TOV
$ responsible Cost Sharing Basis
UNIT PRICE ITEM COST
GENERAL
$247,836
77.0%
$190,834
23.0%
$57,002
1
2
3
4
Mobilization and Demobilization
Traffic Control
Erosion Control
Construction Surveying
1
1
1
1
LS
LS
LS
LS
69,026.00
161,895.00
6,011.00
10,904.00
69,026.00
161,895.00
6,011.00
10,904.00
77.0%
77.0%
53,150
124,659
23.0%
23.0%
15,876 TOV agrees to pay this percentage of total line item.
37,236 TOV agrees to pay this percentage of total line item.
77.0% 4,628 23.0%
1,383 TOV agrees to pay this percentage of total line item.
77.0%1 8,396 23.0%
2,508 TOV agrees to pay this percentage of total line item.
WATER
$553,339
100%
$553,339
0%
$0
5
8" Ductile Iron Pipe (DIP)
1,032
LF
122.50
126,420.00
100%
100%
100%
100%
100%j
100%
100%
100%
126,420
177,021
3,797
7,424
1,680
18,054
7,000
84,434
0%
0%
0%
0%
0%
0%
0%
0%
0
0
0
0
0
0
0
0
6
10" Ductile Iron Pipe (DIP) 1,335 LF 132.60 177,021.00
7
8" Gate Valve (GV) 3 EA 1,265.50 3,796.50
8
10" Gate Valve (GV) 4 EA 1,856.00 7,424.00
9
Insulation of Water 32 LF 52.50 1,680.00
10
Water Service Connection with New 4" Gate Valve 6 EA 3,009.00 18,054.00
10A
Water Service Connection with New 4" Gate Valve and Service 1 LS 6,999.50 6,999.50
Meter Line Vault
11
Water Service Connection with New Curb Stop 14 EA 6,031.00 84,434.00
12
Water Service Connection 6 EA 2,271.50 13,629.00
100% 13,629 0%
0
13
Water Service Connection at 146 Forest Road 1 LS 4,900.00 4,900.00
100%1 4,900 0%
0
14
Mountain Fire Hydrant Assembly 5 EA 10,659.00 53,295.00
100% 53,295 0%
0
15
Combination Air ValveNac and Manhole 1 EA 8,965.50 8,965.50
Install Eclipse No. 88 Sampling Station 1 EA 1,877.00 1,877.00
Connection to Existing Water System 4 EA 4,266.50 17,066.00
Remove/Dispose or Abandon in Place Existing Water Mains, 1 LS 13,630.00 13,630.00
Valve Boxes and Fire Hydrants
Isolation Valve 5 EA 2,329.40 11,647.00
Temporary Water 1 LS 2,500.00 2,500.00
100% 8,966 0%
0
16
100% 1,877 0%
0
17
100% 17,066 0%
0
18
100%1 13,630 0%
100% 11,647 0%
100% 2,500 0%
0
0
0
19
20
SEWER
$67,262
100%1
$67,262
0%
$0
21
8" C900 Sewer Main MH0470 to MH0480
163
LF
117.50
19,152.50
100%
19,153
0%
0
22
4' Diameter Sewer Manholes 0470 and 0480 2 EA 3,815.50 7,631.00
100% 7,631 0%
0
23
4' Diameter Sewer Drop Manhole 0520 1 EA 7,003.00 7,003.00
100% 7,003 0%
0
24
Remove and Replace 4' Diameter Sewer Manhole 0700 1 EA 5,100.50 5,100.50
100% 5,101 0%
0
25
Reconnect 8" C900 to Existing 8" Clay Pipe 5 EA 1,722.00 8,610.00
100% 8,610 0%
0
26
Remove/Dispose or Abandon in Place Existing Sewer Mains and 1 LS 7,333.50 7,333.50
Manholes
100% 7,334 0%
0
27
Rehabilitate Existing Sewer Manhole 3 EA 1,603.50 4,810.50
100% 4,811 0%
0
28
Rehabilitate Existing Sewer Service 2 EA 975.50 1,951.00
100% 1,951 0%
0
29
Sanitary Sewer Service Installation 2 EA 2,160.00 4,320.00
100% 4,320 0%
0
30
Insulation of Sewer 8 LF 52.501 420.00
100% 420 0%
0
31
Sewage Bypass Pumping 15 DAY 1 62.001 930.00
100%1 930 0%
0
ROADS & DRIVEWAYS
$603,248
71%
$429,392
29%
$173,856
32
Remove Existing Asphalt (6" depth)
2,800
SY
13.75
38,500.00
90%
34,681
10%
3,819 TOV agrees to pay this percentage of total line item.
33
Unclassified Excavation and Disposal
1,600
CY
25.10
40,160.00
80% 32,128 20%
8,032 Actual field measured quantity.
34
Offsite Hauling and Disposal of Unsuitable or Excess Material
from the Trench
2,695
CY
25.25
68,048.75
80% 54,439 20%
Actual field measured quantity.
13,610
35
Suitable Backfill Material Import
5,337
TON
29.64
158,182.75
80% 126,546 20%
31,637 Actual field measured quantity.
36
Flowfill as Backfill
40
CY
162.40
6,496.00
80% 5,197 20%
1,299 Actual field measured quantity.
37
Hot Bituminous Pavement
1,026
TON
116.00
119,016.00
50% 59,508 50%
59,508 TOV agrees to pay this percentage of total line item.
38
Aggregate Base Course (Class 6)
2,197
TON
70.00
153,790.00
65% 99,964 35%
53,827 TOV agrees to pay this percentage of total line item.
39
Infrared Seam
60
LF
25.10
1,506.00
0% 0 100%
1,506 Actual field measured quantity.
40
Driveway - Remove and Replace Heated Pavers (Concrete Bed)
30
SF
129.40
3,882.00
100%1 3,882 0%
0
41
42
Driveway - Remove and Replace Heated Pavers (Asphalt Bed)
Driveway - Remove and Replace Heated Pavers (Sand Bed)
Restore Driveway and Parking - Gravel
Remove Existing Concrete
Concrete Flatwork (6" thick)
30
30
SF
SF
112.70
62.70
3,381.00
1,881.00
100% 3,381 0%
100% 1,881 0%
0
0
43
300
SF
4.50
1,350.00
100% 1,350 0%
0
44
67
SF
12.80
857.60
100% 858 0%
0
45
67
SF
21.60
1,447.20
100% 1,447 0%
0
46
Remove and Replace Concrete Curb and Gutter
Vail Mountain Access
40
LF
51.48
2,059.20
100% 2,059 0%
0
47
1
LS
2,690.50
2,690.50
77% 2,072 23%
619 TOV agrees to pay this percentage of total line item.
J:\_PROJECTS\214\1713\DOCS-ERWSD IGA\Forest & Rockledge_IGA-Attachment A -Cost Sharing Breakdown 1 of 2
5/5/2015
ITEM
NO
DESCRIPTION OF ITEM
QUANTITIES
Western Pipeway
SUBTOTAL
ERWSD
% resp. $ responsible
% resp.
TOV
$ responsible Cost Sharing Basis
UNIT PRICE ITEM COST d
MISCELLANEOUS
$38,878
77%
$29,795
23%
$9,083
48
Pothole Utilities
36
HR
318.00
11,448.00
50%
5,724
50%
5,724 Actual field measured quantity.
49
Seeding 0.15 ACRE 23,000.00 3,450.00
75% 2,588 25%
863 Actual field measured quantity.
50
Sod 1,256 SF 0.60 753.60
100% 754 0%
0 Actual field measured quantity.
51
Construction Dewatering 30 DAY 624.80 18,744.00
90%1 16,870 10%
1,874 Actual field measured quantity.
52
Surface Water Bypass 1 LS 870.00 870.00
50% 435 50%
435 TOV agrees to pay this percentage of total line item.
53
Pavement Marking Crosswalk Striping 48 SF 48.30 2,318.401
100% 2,318 0%
0
54
Reset Existing Traffic Sign 1 EA 174.00 174.00
100% 174 0%
0
55
Irrigation 200 LF 4.35 870.00
90% 783 10%
87 Actual field measured quantity.
56
Tree Protection 1 LS 250.00 250.00
60% 150 40%
100 Actual field measured quantity.
STORM
DRAIN
$138,501
0%
$0
100%
$138,501
57
Remove Existing Culvert
1
EA
10,280.00
10,280.00
0%
0
100%
10,280
58
Clean Culvert 8 EA 72.50 580.00
0% 0 100%
580
59
New Type C Inlet 2 EA 2,211.00 4,422.00
0% 0 100%
4,422
60
New Type D Inlet 3 EA 4,033.00 12,099.00
0% 0 100%
12,099
61
5' Diameter Storm Manhole 1 EA 5,269.00 5,269.00
0% 0 100%
5,269
62
6' Diameter Storm Manhole 1 EA 5,704.00 5,704.00
0% 0 100%
5,704
63
12" CMP Culvert 52 LF 133.50 6,942.00
0% 0 100%
6,942
64
18" CMP Culvert 137 LF 119.25 16,337.25
0% 0 100%
16,337
65
36" RCP Culvert 369 LF 203.00 74,907.00
0% 0 100%
74,907
66
18" CMP Culvert Flared End Section 1 EA 125.00 125.00
0% 0 100%
125
67
36" RCP Culvert Flared End Section 1 EA 1,187.00 1,187.00
090 0 100%
1,187
68
Riprap, 12" Stone 3 CY 23.00 69.00
Riprap, 24" Stone 20 CY 29.00 580.00
0% 0 100%
69
69
0% 0 100%
580
SUPPLEMENTAL UNIT PRICES
$63,686
37%
$23,542
63%
$40,144
70
Excavation, Removal, and Offsite Disposal of Rock and/or
Concrete from Trench
Roadway Subgrade Stabilization
Hot Bituminous Pavement - Patching
20
600
50
CY
SY
TON
116.00
47.10
156.60
2,320.00
28,260.00
7,830.00
100%
2,320
0%
0
71
50% 14,130 50%
14,130 TOV agrees to pay this percentage of total line item.
72
50% 3,915 50%
3,915 Actual field measured quantity.
7-3Aggregate
Base Gourse (RAP) S BSTITI ITC 2-,4-97 TON 0-.G8
1100% 8 8%
8
74
Boulder Wall 40 SF 83.00 3,320.00
25% 830 75%
2,490 Actual field measured quantity.
75
Ditch Type 1 266 LF 17.65 4,694.90
50% 2,347 50%
2,347 Actual field measured quantity.
76
Ditch Type 3 398 LF 19.25 7,661.50
0% 0 100%
7,662
77
Gas Line Relocation 100 LF 34.74 3,474.00
Telephone Line Relocation 100 LF 20.42 2,042.00
Cable TV Line Relocation 100 LF 20.42 2,042.00
Electric Line Relocation 100 LF 20.421 2,042.00
0% 0 100%
3,474
78
00/0 0- 100%
2,042
79
0% 0 100%
0% 0 100%
2,042
2,042
80
ADD ALTERNATE 1 - FULL SEWER REPLACEMENT
$127,499
100%
$127,499
0%
$0
81
8" C900 Sewer Main
565
LF
110.80
62,602.00
100%
62,602
0%
0
82
4' Diameter Sewer Manhole 0020, 1220, 1240 & 0500 4 EA 5,548.00 22,192.00
100% 22,192 0%
0
83
Reconnect 8" C900 to Existing 8" Clay Pipe 1 EA 1,661.00 1,661.00
100% 1,661 0%
0
84
Remove Fxi6tiRg Asphalt (6" thiGlo 43 ^SY 13.75 0-. W
11001% 8 ✓ 0
8
85
Offsite Hauling and Disposal of Unsuitable or Excess Material 417 CY 12.65 5,275.05
from the Trench
100%1 5,275 0%
0
86
Suitable Backfill Material Import 826 TON 29.65 24,490.90
100% 24,491 0%
100% 6,496 0%
100% 1,662 0%
100% 1,260 0%1
100% 1,860 0%1
0
0
0
0
0
87
Flowfill as Backfill 40 CY 162.40 6,496.00
88
Sanitary Sewer Service Installation 3 EA 554.00 1,662.00
89
Insulation of Sewer 24 LF 52.50 1,260.00
Sewage Bypass Pumping 30 1 DAY 1 62.00 1,860.00
90
ESTIMATED BASE BID CONSTRUCTION: $1,712,750.15
SEWER - ADD ALTERNATE 1 ESTIMATED CONSTRUCTION: $127,498.95
BASE BID & ADD ALTERNATE 1 TOTAL: $1,840,249.10
BASE BID & ADD ALTERNATE 1 TOTAL MINUS ITEMS 1-4: $1,592,413.10
75.6%1 $1,294,163.511 24.4%1 $418,586.64
100.0%1 $127,498.951 0.0% $0.00
77.3%1 $1,421,662.461 22.7%1 $418,586.64
77.3%1 $1,230,828.741 22.7%1 $361,584.36
J:\_PROJECTS\214\1713\DOCS-ERWSD IGA\Forest & Rockledge_IGA-Attachment A -Cost Sharing Breakdown 2 of 2
5/5/2015
0) rowN of vain
PROCLAMATION NO. 2, SERIES OF 2015
A PROCLAMATION DECLARING THE MONTH OF MAY 2015
AS "BUILDING SAFETY MONTH"
WHEREAS, the Town of Vail holds the critical issues of safety, energy efficiency,
and resilience in the built environment as essential elements of a viable community; and
WHEREAS, our confidence is achieved through the devotion of vigilant
architects, engineers, builders, and others in the construction industry, who work year-
round to ensure the safe construction of buildings; and
WHEREAS, the Town of Vail adopted the 2012 editions of the International
Building and Fire Codes by reference in Title 10, Building Codes, Vail Town Code, to
protect public health, safety and welfare; and
WHEREAS, Building Safety Month is to remind the public about the critical role of
our communities' local code officials, who assure us of safe, efficient and livable
buildings; and
WHEREAS, we take the opportunity to recognize members of the construction
community for volunteering of their time in the development of the 2015 building codes,
and
WHEREAS, the theme for Building Safety Month 2015 is "Resilient Communities
Start with Building Codes"
NOW, THEREFORE, BE IT PROCLAIMED that the Vail Town Council declares
the month of May as Building Safety Month.
SIGNED this 5t" day of May, 2015.
Andrew P. Daly, Mayor
ATTEST:
Patty McKenny, Town Clerk
5/5/2015
Individuals and Firms giving their time and resources in the development of
the 2015 Building Codes for the good of the citizens and visitors within the
Town of Vail
Name Firm Committee Time
Adam Gilmer
Berglund Architects
Energy
2.2
Adam Harrison
Shepard Resources
Energy
2.2
Adam Palmer
Eagle County
Energy
2.2
Beth Levine
Beth Levine Architects
Energy/ Building
4.4
Brent Wilson
R&H Mechnical
Energy
4.4
Carl Mueller
Rhythums from the Heart
Building
2.2
Carries Juskowiak
CTL Thompson
Structural
2
Collen Wirth
Eagle County
Energy
2.2
Dean Koll
Koll Consulting
Energy/ Building
4.4
Gary Hill
Hill Construction
All
7.4
Mark Mueller
MJ Mueller Co.
Structural
2
Megan Gilman
Active Energies
Energy/ Utility
3.2
Peter Monroe
Monroe and Newell Engineering
Structural
2
Rick Rogers
InsulVail
Energy
2.2
Rollie Kjesbo
Nedbo Cosntruction
Energy/ Utility/Fire
5.2
Sean Beilman
BCER Engineering/ ASHRAE
Energy
2.2
Sean Molloy
Martin/ Martin Engineering
Structural
3
Sylvia White
Yeh & Associates
Structural
2
Ted Leach
Vail Custom Builders
Building
2.2
Tim Hennum
KRM Consulting
Structural
2
Tom Westhoff
HP Geotech
Structural
2
William Gray
Town of Avon
Energy/ Fire/ Mech
3.2
Kathy Langenwalter
Peel/ Langenwalter Architects
Zoning
2.2
Steve Loftus
Vail Raquetclub
Mechanical/ Energy
4.4
Kyle Webb
KH Webb Architects
Building
4.4
Mark Hallenbek
Rocky Mountain Construction
Energy
2.2
Steve Mellinger
Xcel
Energy
2.2
Mike Shroeder
BCER Engineering
Mechanical
2.2
Justin Nielson
Skyline Mechanical
Mechanical
2.2
Cindy Schmidt
Eagle River Water/Sanitary District
Utility
1
John Friestad
Eagle River Water/Sanitary District
Utility
1
Charlie Davis
Safebuilt
Utility
1
Kristen Bertuglia
Town of Vail
Utlity
1
Jeff Vroom
Holy Cross
Utility
1
Taylor Critchlow
AEC
Mechanical
2.2
Greg Knudsen
CCC
Mechanical
2.2
Brian Behr
R & H Mechanical
Mechanical
2.2
Hannes Spaeh
Monroe and Newell Engineering
Structural
2
5/5/2015
Individuals and Firms giving their time and resources in the development of
the 2015 Building Codes for the good of the citizens and visitors within the
Town of Vail
Deborah Shaner
Shaner life Safety
Fire
12
Steve Rondinelli
BCER Engineering
Fire
4
Mark Doanldson
VMD Architects
Fire
6
Dave Nuss
BCER Engineering
Fire
3
Total hours 123.2
5/5/2015
Vail Town Council Meeting Minutes
Tuesday, April 7, 2015
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Andy Daly.
Members present: Andy Daly, Mayor
Ludwig Kurz, Mayor Pro Tem
Jenn Bruno
Dale Bugby
Dave Chapin
Greg Moffet
Margaret Rogers
Staff members present: Matt Mire, Town Attorney
Pam Brandmeyer, Assistant Town Manager
Patty McKenny, Town Clerk
Mayor Daly asked for a moment of silence in remembrance of Paul Johnston who recently
passed away; his legacy was a "life of "service" which was in part serving as Mayor of Vail from
1983-1987.
The first item on the agenda was Citizen Participation, with several people offering public input:
1. Jonathan Levine, Hummers of Vail, distributed some documents which showed his name
has been cleared of any wrongdoings related to an incident in Vail. He continued to express
concerns about Vail Police Department and their bullying tactics against his business
Hummers of Vail. He also noted he has contacted the District Attorney's Office on this
matter.
2. Michael Cacioppo, Business Briefs, expressed several concerns about Vail's Police Chief,
asked everyone to read the transcript distributed, and requested that they publicly exonerate
Jonathan Levine on this matter.
3. Stephen Connelly, resident, thanked council members for support of the plastic bag
ordinance noting it is a great starting point. He asked they consider addressing
implementing a law limiting vehicle idling. And finally, he requested a review of the trash
cans around town and asked they use something similar to what Vail Resort's use for
recycling cans.
The second item on the agenda was the consent agenda as follows:
1) Water Quality Mapping Contract Award
This item was considered later in the meeting since a memo was not available during the
consent calendar consideration.
2) Asphalt Overlay Contract Award
Moffet moved to authorize the Town Manager to execute an agreement with Elam Construction
for completion of the 2015 Vail Overlay Project (roads include Sunburst Drive, Vail Valley Drive
Elkhorn Drive); Rogers seconded the motion and it passed unanimously (7-0).
Town Council Meeting Minutes of April 7, 2015
Page 1
5/5/2015
3) Vail Public Library - Bike Path Contract Award
Moffet moved to authorize the Town Manager to execute contracts to complete the Gore Valley
Trail Improvements Project, Lionshead Village to West Meadow Drive with the following
contractors, 1) Site Resource Management $543,522 for trail construction, and 2) Big R
Manufacturing $62,515 for bridge fabrication of two steel truss bridges; Kurz seconded the
motion and it passed unanimously (7-0).
4) EHU Exchange - 1125 Hornsilver Circle
Moffet moved to authorize the Town Manager to execute a deed restriction release and
approved the request for an exchange of an employee housing unit, pursuant to Section 12-13-
5, Employee Housing Unit Exchange Program, Vail Town Code, to allow for the release of an
employee housing unit deed restriction at Lot 9 Block 1 Vail Village Filing 8/1125 Hornsilver
Circle, in exchange for a fee in lieu payment for 960 square feet, and setting forth details in
regard thereto; Kurz seconded the motion and it passed unanimously (7-0).
5) EHU Exchange - 1915 Gore Creek Drive
Moffet moved to authorize the Town Manager to execute a deed restriction release and
approved the request for an exchange of an employee housing unit, pursuant to Section 12-13-
5, Employee Housing Unit Exchange Program, Vail Town Code, to allow for the release of an
employee housing unit deed restriction at Lot 28 Vail Village West Filing No. 2/1915 Gore Creek
Drive, in exchange for a fee in lieu payment for 458 square feet, and setting forth details in
regard thereto; Kurz seconded the motion and it passed unanimously (7-0).
The third item on the agenda was recognizing the earlier executive session held during the
work session. Moffet asked that staff contract with DestiMetrics LLC for additional lodging
reports which would be funded by the Vail Local Marketing District up to $12,100. Moffet also
asked that a subcommittee of council members and staff prepare information for a proposal that
would request interested parties contact them about leasing space for a local grocery store.
Bugby moved to appoint Daly and Moffet to work with the Town Manager to investigate a
grocery store use at the Vaill Village Inn Phase 5, Unit 2, a town owned location. Kurz
seconded the motion and it passed unanimously (7-0).
The fourth item on the agenda was the Town Manager's Report which included an update on
the Vail Golf and Nordic Clubhouse Remodel - Contractor Selection. Zemler noted that
interviews of four contractors were completed, discussions were held, ratings tabulated and the
panel selected Evans Chaffee Construction Group as the general contractor for the project. The
team would begin negotiating pre construction preparations and costs to include in the
contracts. These contracts would be reviewed by Town Council. There was also a brief update
about the Covered Bridge construction to begin once the season ends, from April 20 for 30
days, which would address some of the erosion and required repairs of the bridge and girders.
The fifth item on the agenda was Ford Park 2015 Summer Managed Parking presented by
Greg Hall, Director of Public Works. The summer parking proposal was presented in order to
obtain Town Council and community input on this topic as there have been some changes
suggested to the Ford Park 2015 Summer Managed Parking Program. He noted since 1998
town staff have been working with the Ford Park user groups to present a summer managed
parking plan to the Vail Town Council for review and direction as it is an objective called out for
in the Ford Park Master Plan. Changes to the plan included the following:
1. Use east -end portion of the upper bench parking lot for only user group employees
2. Use west -end portion of the upper bench parking lot which is about 40 some spaces with a
separate entrance/exit location as a reserve area to be leased from the town by the user
Town Council Meeting Minutes of April 7, 2015
Page 2
5/5/2015
group. This area would be managed by a valet serviced and the user group. VIP Parking
Solutions owner spoke about the valet service programming.
3. Use the middle portion of the upper bench parking lot for the general public users of the park
at a fee of $10 per space which would be managed by Town of Vail staff. This would equate
to eleven (11) days during the summer for paid parking. It was noted that the express buses
would continue to run on those days.
4. Consider possibly running the in -town shuttle from Memorial day to Labor day, which
equates to additional service since the shuttle does already run on the managed parking
days. He noted that the additional service was estimated at $87K.
There was discussion about some of the following items:
✓ What time to begin charging for parking, 3 pm, 4 pm ?
✓ Do users pay on the way in the lot rather than paying on the way out of the lot
✓ The 2015 supplemental budget does include costs for some parking equipment
✓ Are the user groups comfortable with the proposed changes?
✓ The user groups would not have access to the bus lane area
Mayor Daly opened for public input beginning with user groups:
■ Bravo! Vail, Jeanne Reid and Vail Valley Foundation, Jenn Mason expressed support of the
proposal and requested an extension of the bus service to Ford Park for the entire summer
not just managed parking days and possible assistance with some traffic control at the
upper bench parking lot. They expressed support of continuing to work together to improve
parking for users at the park as soon every day would be like July 4t" holiday use.
■ VIP Parking Solution owner Adam Kahn helped explain the valet services proposed for
managing the parking at the west end of the upper bench lot. He noted their experience
managing Children's Ski School and other VVF functions.
■ Betty Ford Alpine Gardens, BFAG, Nick Courtens, expressed support for continuing the
managed parking program, additional transit services, but did not support paid parking.
■ Vail Recreation District and resident Billy Suarez thanked everyone for their work on the
matter and expressed support of many aspects of the proposal. It was clarified that any of
the user groups would have access to reserving the west end of the upper bench lot. He
expressed concern for those users of the park who must enter and exit multiple times in a
day (due to tournament environment) who would continually get charged and asked if that
scenario could be addressed as one time only payment.
■ Vail Nature Center volunteer Nancy Rhondo requested that volunteers be able to park close
by and at no charge.
■ Walking Mountains Science Center Kim Langmaid and as contractors of the Vail Nature
Center by VRD, expressed concern for their patrons there is not adequate parking
throughout the day. Their request included extending the bus service throughout the
summer.
■ Gwen Scapello, resident, opposed any paid parking, requested that no use dominate the
park, is supportive of the bus shuttle service, asks that the fine does not apply to the general
public using the lot.
After some further discussion about signage and need to get cost impacts of additional bus
service, Moffet moved to direct staff to complete the Ford Park 2015 Summer Managed Parking
Program with an option to preserve parking spaces to be leased by the user groups on
designated special event dates only and continue to require paid parking on special event dates
and use express bus service from Vail Village and Lionshead Parking Structures. He also
Town Council Meeting Minutes of April 7, 2015 Page 3
5/5/2015
directed staff to provide costs related to extending the bus service to the cul-de-sac on Vail
Valley Drive. Kurz seconded the motion and it passed unanimously (7-0).
The Water Quality Mapping Contract Award from the consent agenda was considered at this
time. Moffet moved to authorize the Town Manager to enter into an agreement with SGM and a
contract to perform storm sewer and drainage basin mapping services in response to a Request
for Proposals released by the Town of Vail as part of the Restore the Gore Strategic Action
planning process in an amount not to exceed $125920. Kurz seconded the motion and it
passed unanimously (7-0).
The sixth item on the agenda was Resolution No. 9, Series of 2015, A Resolution of the Vail
Town Council Extending the Deadline for Commencement of Construction of Improvements
Contemplated in the Amendment to the 4/7/2015 Existing Vail Golf Course Conditional Use
Permit (PEC12-0036). George Ruther, Director of Community Development, introduced the
resolution, Moffet move to approve Resolution No. 9, Series of 2015; Rogers seconded the
motion. Bugby asked for additional information to be presented on the topic. Ruther noted the
basis for the resolution was related to the expiration date and that no other related approvals
would be changed. Bugby spoke about several concerns as follows, 1) the extension allows the
town to move through the planning process when there are pending court cases, 2) the town
should not be the violators of this agreement, 3) the PEC failed to uphold the covenants as the
parking and operations plans are not in compliance, 4) the neighborhood does not agree with
the plans for the restaurant, and he continues to oppose the development of the clubhouse.
The motion was voted on with a six to one approval (6-1; Bugby opposed). Stephen Connelly
addressed the council about his concerns related to the funding of the clubhouse and the need
to have spent time determining which market the project could have serviced. He noted the
neighborhood has great concerns about how many people who will now drive through the cul-
de-sac as well as parking impacts and in summary is concerned about the ongoing process.
The seventh item on the agenda was first reading of Ordinance No. 5, Series 2015 an
Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund,
Real Estate Transfer Tax Fund, Heavy Equipment Fund and Timber Ridge Enterprise Fund.
Kathleen Halloran, Finance Director, introduced the new budget analyst Carlie Smith. She
presented the supplemental budget that identified some of the capital projects requiring the
appropriation of funds to the current year. Brief highlights included a review of year end 2014
revenues, sales tax and RETT and expenditures. 2015 detailed supplemental requests were
reviewed as follows:
General Fund
Expenditures are proposed to decrease by $48,000:
Cancellation of the U.S. Pro -Cycling Challenge will reduce expenditures by $75,000
$8,000 increased costs for the 811 lihe locate" service to notify the town staff of a requested
"locate" of electrical or irrigation lines. Currently the 811 center instructs customers to contact the
town directly. By purchasing this service, the town is guaranteed notification of line locate
requests.
$9,000 ro-appropriation of uniform expenditure from the 2014 budget due to late arrival of
uniforms in 2015 and for Fire department coats not ordered in 2014.
Revenue will be adjusted by a total increase of $341,582. A majority of these funds ($176.7K) will be
reimbursement from CDOT for continuation of the 1-70 Underpass project and $118.8K from the
continuation of federal grant funding for the bridge at Nugget Lane and Bridge Road.
An estimated $40,000 of reimbursement from the Eagle River Water and Sanitation District (ERWSD)
will offset expenditures for a portion of the Covered Bridge project and $6,091 of grant dollars from
Town Council Meeting Minutes of April 7, 2015
Page 4
5/5/2015
the Fireman's Fund Insurance Co. will offset expenditures in 2015 for some of the breathing
apparatus equipment that has been requested. The remaining fire equipment requested is funded
from proceeds received in 2014 from the sale of a replaced fire truck.
Staff is requesting to supplement 2015 expenditures by a total of $6.2 million, $5.7 million of which
represents projects budgeted in 2014 but not yet completed such as the Guest Service
Enhancements / Wayfinding project, 1-70 Underpass, hybrid bus battery replacement, a transit center
generator, Neighborhood Road and Bridge reconstruction, continued implementation of a new
permitting system for Community Development and energy enhancement programs.
Additional funding requests include the following:
$417K of funding for the Bu)�Down Program in recognition of revenue received during 2014 from
Fee -in Lieu collections.
$109K is requested for an expansion of wireless equipment and service into both East and West
Vail
$40K of fire equipment ($17.9K for breathing apparatus and $221K of radio and communications
equipment) which is paid for by the $61K grant listed above and the $35K sale of a fire truck.
Council questions were asked about the wireless equipment expansion; Ron Braden responded
to the comments. Greg Barrie addressed questions about the new trail funding request. Moffet
moved to approve on first reading Ordinance No. 5, Series 2015; Rogers seconded the motion.
Public input was invited. The motion was approved unanimously (7-0).
The eighth item on the agenda was second Reading Ordinance No. 4, Series of 2015 An
Ordinance Protecting Certain Stream Tract Property in the Town by Prohibiting the Installation
or Maintenance of Private Improvements on Such Property. Matt Mire, Town Attorney, noted
there would be follow up with a more comprehensive ordinance that would address town owned
properties throughout town on this matter as this legislation only applied to Tract C. There were
no further changes for second reading. Bugby asked if property owners had been contacted
and it was noted that no special notice was required nor provided to property owners of Tract C.
Bugby expressed opposition to the ordinance and noted the issue is still a pending court matter.
Moffet moved to approve Ordinance No. 4, Series of 2015; Kurz seconded the motion. There
was no public input. The motion passed with a six to one vote (6-1; Bugby opposed).
The ninth item on the agenda was a review of the appointment to Design Review Board. Town
Clerk Patty McKenny presented information that she had received a letter of interest from Doug
Cahill to serve on the DRB. Mr. Cahill was interviewed on March 17 for the PEC vacancy but
also expressed his willingness to serve on the DRB. Moffet moved to appoint Doug Cahill to
serve as a member of the DRB; Kurz seconded the motion and it passed unanimously (7-0).
Staff was directed to continue advertising the vacancy until one more appointment is made.
The tenth item on the agenda was adjournment. There being no further business to come
before the council, Kurz moved to adjourn the meeting and Bugby seconded the motion which
passed unanimously, (7-0) and the meeting adjourned 8:15 p.m.
Respectfully Submitted,
Attest:
Andrew P. Daly, Mayor
Patty McKenny, Town Clerk
Town Council Meeting Minutes of April 7, 2015
Page 5
5/5/2015
W WI �
VAIL �
Memorandum
TO: Vail Town Council
FROM: Public Works Department
DATE: May 5, 2015
SUBJECT: Camera System for Transit Buses
PURPOSE
The purpose of this memo is to request approval from the Town Council for the purchase of a
camera system for the 32 transit buses that the Town of Vail operates.
BACKGROUND
The Town started installing cameras on buses in the late 1990's to reduce the liability in the event
that there was an incident, such as slips and falls, and to assist law enforcement in incidents such
as fighting and vandalism. The camera systems provides video not only for their original intent, but
also for accident investigation. There are cameras looking out the windshield and down the right
side of the bus, and are much better at providing law enforcement clear video in the event of an
incident since all of the cameras will be high definition. The camera system the Town currently has
is not as reliable as we would like it to be, and we have missed recording incidents on the buses.
The new camera system has a dashboard page on the internet where any issues with the camera
system, or any issues with DVR's or cameras on any of the buses will be reported, which will make
the system much more reliable.
III. VENDOR SELECTION
The budget for this project is $350,000. The Town advertised for bids and sent out eight bid
packages, and received four proposals.
Apollo Video Technology $389,135
Mobile View $292,009
Safety Vision $251,186
Pro Vision $228,527
After reviewing all of the proposals the lowest responsive bid was from Mobile View at $292,009.
We have a demo camera system from Mobile View on one of our buses and have had the
opportunity to evaluate its performance, video quality, operating software, and retrieval of video
from the bus digital video recorder, and the video quality is excellent and the system should be
extremely reliable.
IV. ACTION REQUESTED
Authorize the Town Manager to enter into an agreement, in a form approved by the
Town Attorney, with Mobile View to complete a camera system in the Town of Vail transit fleet as
proposed in the amount not to exceed $292,009.
5/5/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: May 5, 2015
ITEM/TOPIC: Any Action as a Result of Executive Session
BACKGROUND: This agenda item has been added to the regular meeting agenda in order
to allow for any official action required as a result of the executive session.
5/5/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: May 5, 2015
ITEM/TOPIC: Town Manager's Report
1) 2016 Budget Preview meeting proposed for Tuesday, July 7, 2016
2) Marijuana Policy Ordinance Update
5/5/2015
►owx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: May 5, 2015
ITEM/TOPIC: 1-70 Vail Underpass Funding Decision
PRESENTER(S): Tom Kassmel, Public Works Engineer
ACTION REQUESTED OF COUNCIL: The purpose of this Council session is to request
additional funding for the 1-70 Vail Underpass construction
BACKGROUND: The 1-70 Vail Underpass is a proposed new multimodal pedestrian and
vehicular connection that is midway between Main Vail and West Vail exits, passing under I-
70. The Project is currently over the original cost estimate. In order to keep this project on
schedule, and to utilize the RAMP funds, the Town of Vail will need to commit to a maximum
dollar amount to contribute to this Project. The maximum contribution amount will then be
forwarded to the Colorado Transportation Commission for review and final funding request
during their June meeting.
STAFF RECOMMENDATION: Staff recommends the Town of Vail fund a minimum net
additional $3.065 million. Of that additional $3.065 million, $0.2 million would be in kind project
management (Town indirect and staff costs), resulting in a total additional cash contribution of
$2.865 million for the Project and art ($2.53 million for the Project and $335,000 for art).
ATTACHMENTS:
Memo
Presentation
5/5/2015
rowN OF vain
Memorandum
To: Town Council
From: Public Works Department
Date: 5-5-15
Subject: 1-70 Vail Underpass Funding Decision
I. SUMMARY
The 1-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular
connection that is midway between Main Vail and West Vail exits, passing under 1-70.
For reference, each of the past Town Council presentations and Council meeting video
links along with additional project information and an updated 3D rendering video of the
project is available at the project website at www.vailgov.com/underpass
The purpose of this Council session is to request additional funding for the 1-70 Vail
Underpass (Project) construction. The Project is currently over the original cost
estimate. In order to keep this project on schedule, and to utilize the RAMP funds, the
Town of Vail will need to commit to a maximum dollar amount to contribute to this Project
at the May 5th regular Vail Town Council meeting. The maximum contribution amount
will then be forwarded to the Colorado Transportation Commission for review and final
funding request during their June meeting.
The design team completed the 90% design plans and the plan set has been thoroughly
reviewed by CDOT and the Town. The Project received final approval from the Design
Review Board in March. Based on this design the design team has completed an
updated Opinion of Probable Construction Cost (OPCC#2). OPCC#2 was completed by
the projects Construction Manager/General Contractor (CMGC) contractor, Edward
Kraemer & Sons, and an independent cost estimator, Stanton Constructability Services.
The total project cost is estimated at $30.1 million, $9.3 million over the original
estimated budget. In order to maintain the current CDOT/Town of Vail funding
partnership of 71%/29% respectively, the minimum additional funding the Town will need
to provide is $2.73 million and CDOT will need to provide $6.57 million. This does not
include the additional incremental funding the Town may decide to budget for Art in
Public Places, which is recommended to be $335,000 by the AIPP Board.
The Town's $2.73 million additional contribution for the Project can be reduced by a
credit of $0.2 million for in kind town staff salaries for project management, resulting in
an additional funding need from the Town of $2.53 million for the Project plus $335,000
for art, or a total net additional cash contribution of $2.865 million funded by the VRA.
5/5/2015
This additional lump sum contribution will go to the Transportation Commission for
review. If the Transportation Commission decides to fully fund the Project, then a final
IGA will be executed and the remaining funding and construction risk of the Project will
be assigned to CDOT.
II. BACKGROUND, PURPOSE AND NEED
The 1-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular
connection that is midway between Main Vail and West Vail exits, passing under 1-70.
This underpass has been identified in the Vail Transportation Master Plan (VTMP) and
the CDOT 1-70 Programmatic Environmental Impact Statement (PETS) as a critical link
between the North and South Frontage Roads. The Town and CDOT have entered into
a Letter of Commitment and an Inter -Governmental Agreement (IGA) to jointly fund the
design and construction of this project with an expected completion date of December
2017. CDOT, the Town of Vail, the selected design consultant, Felsburg, Holt & Ullevig
(FHU), along with the CMGC contractor Edward Kraemer & Sons, and an Independent
Cost Estimator, Stanton Constructability Services have completed the design
development process, the 90% design drawings, and an updated Opinion of Probable
Construction Cost (OPCC).
Project Overview
The project is located on the 1-70 corridor between the West Vail (Mile Marker [MM] 173)
and Vail (MM 176) interchanges. The purpose of the project is to improve multi -modal
connectivity between the north and south sides of 1-70 within the Town of Vail. The
project is also expected to provide congestion relief at the Vail and West Vail 1-70
interchanges.
The project will construct a new underpass of 1-70 at approximately MM 174.8 to connect
the existing north and south frontage roads through compact roundabout intersections.
The new underpass will consist of one driving lane and a bike path/sidewalk in each
direction. The underpass will provide:
• a safe vehicle, pedestrian and bicycle crossing of 1-70
• additional reserve capacity at the two primary 1-70 interchanges in Vail
• enhancements to transit service routing and connectivity
• improved emergency response routing
• water quality improvements for discharges to Gore Creek
There will be no new or changed connections to 1-70 from the project.
Project Background
Since the early 1980's, an 1-70 underpass to enhance community connectivity and traffic
flow between the Vail and West Vail interchanges has been discussed. In 1993, the idea
went through a public process as a part of the Vail Transportation Master Plan (VTMP).
As a result of the VTMP, the underpass was nicknamed the "Simba Run Underpass" due
to its location near the namesake Simba Run Condominiums. From that point forward,
the underpass became a common theme in numerous Vail Master Plans, including: the
Vail Lionshead Master Plan (1999); the Vail 20/20 Strategic Vision Plan (2007); the
Town of Vail Page 2
5/5/2015
VTMP Update (2009); the Colorado Department of Transportation (CDOT) long range
Statewide Improvement Plans since 1996; and, the 1-70 Programmatic Environmental
Impact Statement (PEIS) and Record of Decision.
Analysis of the interchanges and Vail's connectivity issues has been on-going since the
original VTMP was developed in 1991. Since then, numerous improvements to Vail's
transportation system have been made, most notably the construction of the current
interchange roundabouts. Possible new improvements have been discussed in many of
the Town's relevant transportation documents. Each document suggested potential
improvements to increase and/or relieve capacity at both the Vail and West Vail
interchanges, with the most notable improvements being the Simba Run Underpass and
expansion of the existing interchange roundabouts.
The Town of Vail underwent a period of unprecedented development and redevelopment
between 2004 and 2009, which prompted the reevaluation and update of the VTMP
(2009). Anticipated new growth is projected to strain the Town's existing transportation
infrastructure; specifically the Vail and West Vail interchanges. Both of the interchanges
are vital to Vail's connectivity, as they are the only means of crossing 1-70 for three miles
along the commercial and resort core areas of Vail and are the only nearby points to
access 1-70, the main artery within the Vail Valley. Straining the interchanges to
operational failure would paralyze Vail's transportation network. Such failures have
occurred in the recent past during peak visitor times when Vail was also overwhelmed
with additional traffic from Vail Pass closures, causing all traffic, transit, emergency
services and general town services to go to 'gridlock' in this area. The future growth of
Vail will require additional relief to these two key interchanges.
All of this has led to the current project now known as the 1-70 Vail Underpass. In a joint
effort, the Town of Vail and CDOT are working with their consultant Felsburg Holt and
Ullevig (FHU) to prepare design plans for the proposed underpass as described above.
This effort includes evaluation of the existing and future operating conditions of the two I-
70 interchanges, location verification for the underpass, obtaining NEPA clearances, and
completing final design and construction of the underpass. The proposed underpass will
be a grade -separated crossing of 1-70 approximately half way between the Vail and West
Vail interchanges. The project will add connectivity between the north and south sides of
1-70, provide enhanced multi -modal mobility, and relieve the Vail and West Vail
interchanges of unnecessary local traffic by providing a direct connection between the
core resort village areas and the West Vail retail area.
The 1-70 Vail Underpass project improvements are needed to address the following
current and future deficiencies:
Community Connectivity
1-70 has long been the lifeline of Vail, but also a barrier within Vail. The Town of Vail is
approximately ten miles long and 0.5 mile wide bifurcated along its long axis by 1-70.
Local travel is generally limited to two parallel Frontage Roads on either side of the
interstate, the North and South Frontage Roads, with only three vehicular underpass
crossings of 1-70, located at the three 1-70 interchanges (173, 176, 180). Within the most
Town of Vail Page 3
5/5/2015
populated four mile stretch of Vail (MM 172.5 to MM 176.5) there are two vehicular
underpasses at the Vail and West Vail interchanges, and one pedestrian overpass over
1-70 at MM 175.5. This limits the connectivity between the north and south sides of Vail.
The Underpass Project will provide another connection point of multimodal travel
between the north and south sides. The location of the underpass is strategically located
about halfway between the Vail and West Vail interchanges, providing a connection point
right in the middle of the commercially active areas of Vail, being Vail and Lionshead
Villages and the West Vail Commercial area. It also is in close proximity to the largest
employee housing center in Vail (Timber Ridge/Lions Ridge), providing convenience and
efficient travel for employees to get to and from work.
Multi -Modal Connectivity
Pedestrian and Bicycle Connectivity
Pedestrians and bicyclists regularly cross 1-70 to access services, employment and
recreational opportunities located on both the north and south sides of 1-70. Within
western Vail, pedestrian crossings of 1-70 are available only at the interchanges and at
one pedestrian bridge just west of the Vail interchange. Pedestrians have been observed
to cross 1-70 directly at grade and a well worn pedestrian trail is apparent crossing 1-70
near the Timber Ridge housing complex. Pedestrian crossing of 1-70 is prohibited, of
course; however, pedestrians have crossed likely due to the much shorter distance.
Such crossings are unsafe and a number of vehicle -pedestrian accidents, including
fatalities, have occurred. At the interchanges, pedestrians and bicyclists must cross the
ramps conflicting with the vehicles, which is more difficult during congested times.
Transit Operations
Vail has a well-developed local bus transit system and high transit usage, both among
visitors and residents. This is complemented by regional bus and shuttle services to the
community. The bus and shuttle systems are dependent on the interchanges for access
to Vail and for crossing between the north and south sides of 1-70. Congestion at the
interchanges causes delays for bus and shuttle services, just as it does for private
vehicles. Routing options for the buses and shuttles are limited because the
interchanges provide the only connections across 1-70 in Vail.
Constructing this new underpass will allow for operational and routing efficiencies for the
Town of Vail Transit and ECO Transit, as well as many of the numerous private shuttle
buses that run guests to and from the ski mountain and commercial areas. The Town of
Vail will be able to take advantage of this additional crossing by rerouting the red and
green bus routes, as well as adding a "line haul" route which could provide high
frequency service to the major commercial areas within Town. This would be similar to
the "In -Town" route where it would be a high frequency bus service which stopped at
West Vail Commercial, Timber Ridge, Lionshead, Vail Village, Ford Park, and other
destinations along the Frontage Roads as deemed appropriate.
Conaestion / Operational Performance
Interchange Congestion / Operation
Town of Vail
Page 4
5/5/2015
The Vail and West Vail interchanges are the primary access points to and from the Town
of Vail on 1-70 and are also the only locations for vehicles to cross 1-70 for several miles.
Current recurring and increasing congestion at these interchanges has resulted in severe
and worsening delays. This situation is particularly acute during peak winter visitor days,
when high travel demand often coincides with snowy and icy road conditions. Both the
Vail and West Vail interchanges are projected to experience severe congestion (Level of
Service F) with increasing frequency at peak travel times. The resulting delays at the
interchanges negatively impact the movement of people and goods to/from the Town of
Vail and between the north and south sides of 1-70.
During times of severe congestion, traffic exiting at Vail and West Vail backs up onto
1-70, at times forming a long queue of vehicles in the right lane of 1-70. This situation
presents operational and safety problems for 1-70 as through traffic traveling along 1-70
at freeway speeds can encounter vehicles stopped in the through traffic lane waiting to
exit.
Traffic congestion at the Main Vail and West Vail ramp terminal intersections is expected
to improve as a result of the project. In the design year of 2040, as compared with a "No
Build" condition, overall traffic operations would be expected to improve from LOS C to
LOS B in the AM peak hour at the Main Vail interchange north roundabout, and LOS C
from LOS F in the PM peak hour at the West Vail interchange south roundabout. Queue
lengths and individual movements would also be expected to improve for various
approaches at all four of the interchange ramp terminal intersections.
LOS F operations would be expected in 2040 at the Main Vail interchange south
roundabout for both peak periods, and at Main Vail interchange north roundabout in the
PM peak hour. With the improvements recommended in the 2009 VTMP Update, PM
peak hour operations at the Main Vail interchange north roundabout would be expected
to improve from LOS F to LOS C. It should be noted that both of the Main Vail
interchange roundabouts currently operate at LOS F in the PM peak hour.
Interchange Additional Capacity
As previously discussed, improvements at the Main Vail and West Vail interchange
roundabouts recommended in the 2009VTMP Update are not being constructed as part
of the 1-70 Vail Underpass project. As such there will be no "added" capacity at the
interchange roundabouts with the underpass project.
However, the underpass project is expected to divert as many as 282 and 559 trips from
the interchange roundabouts in the Existing AM and PM peak hours, respectively. Of the
total entering traffic at the interchange roundabouts, the diversion represents
approximately 4% of trips in the AM peak hour, and 5% in the PM peak hour. The
diverted traffic can be related as 4% additional capacity at the roundabouts in the AM
peak hour and 5% in the PM peak hour.
Emergency Access and Response
Emergency access and emergency response is needed on both sides of 1-70. As with
other vehicles, emergency vehicles currently must travel through the Vail or West Vail
Town of Vail
Page 5
5/5/2015
interchanges to cross between the north and south sides of Vail. Access to and from 1-70
is also often needed for emergency vehicles. Even with emergency light and sirens
activated, severe congestion at the interchanges combined with limited routing options
can greatly slow response times for these critical emergency vehicles.
The 1-70 Vail Underpass will provide that third option to safely cross 1-70 for all modes of
transportation and provide capacity relief at the existing 1-70 interchanges. Every
vehicle/bus, pedestrian/bicyclist, that uses the proposed 1-70 Vail Underpass will equate
to one less vehicle/bus, pedestrian/bicyclist that needs to use either Vail or West Vail
interchanges.
III. PROJECT COST & COST SHARE
As a part of this Project a notable General Contractor, Edward Kraemer & Sons (EK),
along with an independent cost estimator, Stanton Constructability Services, were added
to the design team in order to provide accurate cost estimates, construction schedules,
phasing input, and assist with value engineering and developing innovative construction
techniques to reduce construction costs, schedule and impacts.
Since becoming a part of the design team EK has provided two Opinions of Probable
Construction Costs (OPCC), one at the 30% design level and one at the 90% design
level. Both estimates exceed the original 2013 budget of $20.8 million. The significant
difference in estimating approach between OPCC#1 and OPCC#2 is that EK secured
subcontractor and material supplier pricing for the OPCC#2 Project estimate.
1-70 Vail Underpass
Design, ROW, and Construction Phase Estimates
Phase
RAMP App
May 2013
OPCC#1
Dec. 2014
OPCC #2
April 2015
Design
$ 2.5
$ 2.7
$ 2.8
ROW
$ 2.0
$ 3.0
$ 3.0
Construction
$ 14.5
$ 19.1
$ 20.2
Const. En CE
$ 1.6
$ 4.2
$ 4.1
Total
$ 20.6
$ 29.0
$ 30.1
Budget
$ 20.8
$ 20.8
$ 20.8
Balance
$ 0.2 $ (8.2) $ (9.3)
The current budget gap based on OPCC#2 is approximately $9.3 million. To maintain
the current RAMP funding partnership between CDOT and the Town of Vail of 71%/29%
respectively, the Town will need to fund an additional $2.73 million, for a total Project
Town of Vail Page 6
5/5/2015
contribution of $8.73 million (excluding any additional contribution for art); and CDOT will
need to fund an additional $6.57 million, for a total Project contribution of $21.37 million.
The cost increase of this project is not uncommon among the other competing RAMP
projects. According to the CDOT Construction Cost Index, cost increases of heavy
highway construction projects from January of 2013 to September of 2014 increased an
average of over 25% statewide. This increase, coupled with the inclusion of CDOT's
Construction Engineering (CE) fees of 22.1 % rather than the assumed 10% typical
construction management fee; as well as the inclusion of the costs of two necessary
utility relocates, high pressure gas and telephone fiber, that generally are the costs of the
perspective utility companies; caused the budget gap.
In addition to the Project funding, AIPP has recommended that the Project provide a
public art component. The art component is considered a betterment to the Project and
will be at the sole cost of the Town. The current suggested locations for art placement
are under the underpass along the retaining walls and/or as a headlight glare screen on
the south side of the south roundabout. A typical guiding funding amount for public art
for public and private development has been 1 % of construction cost. Using that
guideline the recommended art funding would be $200,000. AIPP has recommended
$300,000 (-1.5% of construction or —1 % of total Project costs). In addition, Council
suggested spending approximately $35,000 on an artistic headlight glare screen along
the south roundabout. These two amounts combined is $335,000. This amount will be
in addition to the recommended Project cost contribution, stated above.
IV. FUNDING OPTIONS & RECOMMENDATION
The Town of Vail has multiple options for funding this Project and its current funding gap.
The Council may choose to fund this project with Capital Funds, Vail Reinvestment
Authority Funds (VRA), or Real Estate Transfer Tax (RETT) funds.
Staff recommends funding the incremental Project cost and the additional AIPP cost
through the Vail Reinvestment Authority. However, we also recommend that $0.2 million
of the Project cost be credited to the Town for "in kind" staffing indirect costs. This
increases the total funding from the VRA for the Project from $6 million to $8.53 million;
and the betterment funding for art to $335,000, for a total additional VRA investment of
$2.865 million. These recommendations will make the total Project funding from the
VRA $8.865 million. If Council agrees with staff and implements this recommendation
the VRA is still projected to have a remaining fund balance of $4.OM at the end of 2019
after the Underpass cost sharing is complete (see attached VRA Projections). In review
of the VRA Projections, one project previously funded in 2015 that will be delayed to
2019 is the widening of the frontage road between the Four Seasons and the Lionshead
parking structure. The delay is not caused by the Underpass funding requirements but
rather the decision made previously by Council to delay the Frontage Road project until
the Vail Valley Medical Center improvements were better understood.
The town's other funds used to sponsor capital projects currently show fund balances of
$6.7M (RETT) and $21 AM (Capital Projects Fund) by the end of 2019. These funds
Town of Vail Page 7
5/5/2015
may be required should Council move forward on any projects currently unfunded, such
as reconstruction of roundabouts, redevelopment/remodel of the municipal building,
Chamonix housing, and Lionshead parking structure enhancements or expanded
parking. Another source of funding for several of the above projects is the Vail
Reinvestment Authority, which will expire in 2030 and will have a sizable amount of
funds available with projected balances of $10.7M (by 2021), $25AM (by 2025) or
$46.6M (by 2030). Considering the Underpass project is eligible for VRA funding, staff
recommends using VRA funding over Capital or RETT funding.
Also attached is the Town of Vail "Unfunded" project list. You will note that the current
"Unfunded" list for the VRA totals -$22 - $40 million (Lionshead Parking Structure), well
under the 2030 VRA Projection's balance VRA Projections of $46.6 million. This allows
for future VRA projects and possibly the potential for other "Unfunded" projects that are
on the list currently as RETT or Capital projects to be funded by VRA funds if they are
eligible.
In General, the projections show that no funded or unfunded VRA project will be delayed
or forgone as a result of contributing an additional $2.865 million to the Underpass
Project; and by 2030 there will still be a projected $46.6 million dollar surplus in the VRA
fund, less any future project expenditures, such as the Lionshead Parking Structure
improvements or reconstruction; in which case the projected surplus would only be $6-
$24 million.
V. PROJECT OPPORTUNITIES & RISK ASSESSMENT
Project cost savings opportunities that the Town is in control of include many of the
aesthetic items. As previously discussed, some potential Project savings could be
generated by;
• Reducing the 4" thick stone veneer to 2" stone veneer, providing a potential
savings of -$300-$400k
• Remove the stone veneer from south retaining wall that is hidden by trees along
the steep bank, savings of -$15k
• Reduce the amount of trees along the steep bank along Gore Creek, providing a
savings of -$16-$30k
• Remove the bridge abutment stone veneer as originally designed but then
required by DRB, providing a savings of -$80k
Any savings above taken advantage of would be a savings to the Project not directly to
the Town. The Town's savings would be -29% of the above costs. Considering the
overall scope of the Project, and the Design Review Board's approval of these items,
staff does not recommend implementing any of the above optional savings.
Reducing risk on the overall Project will be the best way to provide savings to the Town.
Now that the Project's design is complete and the Project is within 7-8 months of going
under contract, the risks have been minimized. The Project is also still carrying
significant contingencies to accommodate unknowns, such as inflation, construction
Town of Vail Page 8
5/5/2015
issues, and right-of-way acquisition unknowns. All total the Project is still carrying over
$2.5 million in contingency.
However, the best insurance against rising costs for the Town is that CDOT will take
over the Project construction. Once the Town of Vail commits to a funding amount, and
the Transportation Commission approves the balance, all of the project cost risk is
assigned to CDOT. This will be done by executing an IGA. This is one of many benefits
to having CDOT manage the construction of the project; it also justifies the significantly
higher Construction Engineering (CE) fees that are charged to the project by CDOT.
One potential funding opportunity is the possibility to receive another grant to make up
the Project's $9.3 million funding gap. However in order to utilize the RAMP funding, a
grant application would have to be made, reviewed, and awarded to the Project by this
fall. If not received by this fall the Project would not start on time to be completed by the
end of 2017 which is a requirement to utilize RAMP funds. One such grant is the TIGER
VII Grant. CDOT and the Town will be applying for this grant by June 5t" in hopes of
receiving the award this fall. The TIGER grants are extremely competitive nationwide.
In the past only 5% of applicants received any money, therefore we need to assume we
will not receive it for funding purposes.
VI. IMPACTS OF NOT MOVING PROJECT FORWARD
When the Town received the RAMP funding, this Project went from being expected to be
solely funded by the Town at some point, to being 71 % funded by CDOT. Even with the
current budget gap, the Project still has —50% committed funding from CDOT, a funding
ratio better than originally conceived. The Project is also in position to request to be
funded by CDOT at the original 71 % RAMP match. For this Project to be in this funding
situation, where it is at least 50% funded and possibly up to 71 % funded by CDOT, is
unprecedented.
If the Project goes unfunded and is "shelved," it is unlikely there will be a similar match of
this magnitude for the Project by any other agency. As time goes on, construction costs
will increase and grant matching opportunities are likely to decline. If a nominal 3%
construction inflation rate is assumed the Projects cost will escalate to $40.5 million by
2025. Therefore if the Town believes that this Project is right for Vail, now or in the near
future, this is the opportunity to move forward. The Project will never be less costly and
more funded than it is now, and since we have just completed a 2 year public design
process for the Project, it will never have more public transparency than it does now.
Other impacts of not completing this Project now is the loss of the potential community
connectivity, for pedestrians, bicyclists, vehicles, transit efficiencies, emergency
response efficiencies, as well as the loss of a third option for crossing 1-70 during times
when the existing two interchanges at Main Vail and West Vail are congested. It will also
accelerate the need to expand the Main and West Vail interchanges to accommodate
future growth of Vail.
Town of Vail Page 9
5/5/2015
VII. NEXT STEPS
The next steps for the Underpass Project are for the Vail Town Council to determine how
much additional funding should go towards this Project. The decision made tonight will
be forwarded to the Transportation Commission, who will hear the additional funding
request for RAMP funds on June 18th, 2015. Based on the outcome of that decision, we
will know if this Project will be funded or "shelved."
If funded, the Project schedule will be as follows;
ROW Acquisition Process
May 2015
- May 2016
CMGC Contract Negotiations
Dec. 2015
- Jan 2016
Public Bid if CMGC is unsuccessful
Jan 2016 -
March 2016
Construction
April 2016
- Dec. 2017
If unfunded, the Project will be "shelved" indefinitely until funded.
VIII. STAFF RECOMMENDATION
Staff recommends the Town of Vail fund a minimum total of $9.065 million for this
Project. This equates to a net additional $3.065 million. Of that additional $3.065
million, $0.2 million would be in kind project management (Town indirect and staff costs),
resulting in a total additional cash contribution of $2.865 million for the Project and art
($2.53 million for the Project and $335,000 for art). Both the Project funding and the art
funding would be funded by the VRA without delaying or eliminating any other scheduled
VRA projects. The $0.2 million credit for indirect and staff costs is already funded by the
General Fund in staff salaries.
Town of Vail Page 10
5/5/2015
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Town of Vail I Public Works l 5/05/15
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3
1-70 Vail Underpass
9000mr—
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Purpose
& Need
The purpose of the project is to improve multi -modal connectivity
between the north and south sides of 1-70 within the Town of Vail. The
project is also expected to provide congestion relief at the 1-70 Main Vail
and West Vail interchanges.
• Multi -Modal Connectivity
• Transit Efficiencies
• Pedestrian & Bicycle Connectivity -Safety & Convenience
• Vehicular efficiency to limit out of the way travel
• Emergency Access & Response
• Interchange Congestion Connectivity & Operation
• Peak congestion delays at roundabouts
• Back-ups on 1-70 ramps
• Underpass adds reserve capacity back to interchanges
For every vehicle/bus, pedestrian/bicycle trip that uses the Underpass
one trip is removed from existing interchanges
TOWN OF VAIL
Town of Vail I Public Works 1 5/05/15
5/5/2015
0
Cost Estimates & Cost Share (Millions)
Total Net Cost
Town of Vail $ 2.865
CDOT $ 6.57
row
Town of Vail I Public Works 1 5/05/15
5/5/2015
5
RAMP
0PCC#1
OPCC #2
Net RAMP
Phase
2013
2014
2015
to OPCC#2
Design
$
2.70
$
2.70
$
2.80
$
0.10
ROW
$
2.00
$
3.00
$
3.00
$
1.00
Construction
$
14.50
$
19.10
$
20.20
$
5.70
Const. Eng. (CE)
$
1.60
$
4.20
$
4.10
$
2.50
Total
$
20.80
$
29.00
$
30.10
$
9.30
Budget
$
20.80
$
20.80
$
20.80
$
-
Balance
$
-
$
(8.20)
$
(9.30)
$
(9.30)
Project Cost Share
Town of Vail (29%)
$
6.00
$
8.40
$
8.73
$
2.73
CDOT (71 %)
$
14.80
$
20.60
$
21.37
$
6.57
Betterments
AIPP
$
-
$
-
$
0.335
$
0.335
Town Credit
Staff Proj. Mgmt.
$
-
$
-
$
(0.20)
$
(0.20)
Total Net Cost
Town of Vail $ 2.865
CDOT $ 6.57
row
Town of Vail I Public Works 1 5/05/15
5/5/2015
5
VAIL REINVESTMENT AUTHORITY
Summary of Revenue, Expenditures, and Changes in Fund Balance
Actual Amended
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
Revenue
25,000
0.4%
4.1%
5.3%
13.7%
8.2%
5.0%
0.0%
5.0%
0.0%
5.0%
0.0%
5.0%
0.0%
5.0%
0.0%
5.0%
Property Tax- LionsHead TIF
3,175,507
3,188,000
3,319,000
3,494,000
3,974,000
4,301,000
4,516,000
4,516,000
4,742,000
4,742,000
4,979,000
4,979,000
5,228,000
5,228,000
5,489,000
5,489,000
5,763,000
Property Tax- Vail Square Metro Districts
486,622
448,000
466,000
491,000
558,000
604,000
634,000
634,000
666,000
666,000
699,000
699,000
734,000
734,000
771,000
771,000
809,000
Federal Subsidy for BAB bonds
160,931
173,343
173,343
173,343
173,343
173,343
165,082
153,460
140,609
127,280
113,420
98,976
83,204
66,074
48,186
29,483
9,963
Earnings on Investments
1,219
36,632
3,998
3,860
2,745
2,719
2,819
711,980
711,980
747,870
747,870
784,730
640,933
632,400
641,950
675,700
766,700
Total Revenue
3,824,279
3,845,975
3,962,341
4,162,203
4,708,088
5,081,062
5,317,901
5,303,460
5,548,609
5,535,280
5,791,420
5,776,976
6,045,204
6,028,074
6,308,186
6,289,483
6,581,963
Operating Expenditures
Professional Fees
Management Fee
Treasurer's Fee -LionsHead TIF
Treasurer's Fee -Vail Square Metro Districts
Vail Square Metro District Pass Through
Total Operating
Capital Outlay
LH Welcome Center
East LH Portal
Lionshead Parking Structure Entry
Frontage Road improvements (LH Pkg to Muni)
Parking Entry System / Equipment (LH only)
Lionshead Medians
East LH Circle pathway to Dobson
Dobson Plaza *push out constr; planning only
Dobson Reconstruction / Re -purpose
Municipal Parking lot
1-70 Underpass Feasibility study
1-70 Underpass - RAMP Project
1-70 Underpass Public Art
Lionshead Parking Structure Capital Maintenance
Total Capital
Total Expenditures before Financing
Financing
2010 Bond Issue - net proceeds
Principal
Interest
Fiscal Agent Fees
Subtotal Financing
Revenue Over (Under) Expenditures After
Financing
Beginning Fund Balance
Ending Fund Balance
5,435
25,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
65,282
63,760
66,380
69,880
79,480
86,020
90,320
90,320
94,840
94,840
99,580
99,580
104,560
104,560
109,780
109,780
115,260
98,670
95,640
99,570
104,820
119,220
129,030
135,480
135,480
142,260
142,260
149,370
149,370
156,840
156,840
164,670
164,670
172,890
14,589
13,440
13,980
14,730
16,740
18,120
19,020
19,020
19,980
19,980
20,970
20,970
22,020
22,020
23,130
23,130
24,270
456,957
434,560
452,020
476,270
541,260
585,880
614,980
614,980
646,020
646,020
678,030
678,030
711,980
711,980
747,870
747,870
784,730
640,933
632,400
641,950
675,700
766,700
829,050
869,800
869,800
913,100
913,100
957,950
957,950
1,005,400
1,005,400
1,055,450
1,055,450
1,107,150
31,848
9,340
1,606,631 558,331
300,000
7,004
100,000 790,000
100,000 975,000
3,000,000
878,861 1,741,139 2,200,000 2,200,000 2,530,000
335,000
215,596 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000
3,049,280 2,349,470 2,450,000 4,015,000 2,915,000 3,050,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000
3,690,213 2,981,870 3,091,950 4,690,700 3,681,700 3,879,050 919,800 919,800 963,100 963,100 1,007,950 1,007,950 1,055,400 1,055,400 1,105,450 1,105,450 1,157,150
(475,000) (490,000) (500,000) (515,000) (535,000) (555,000) (575,000) (595,000) (615,000) (640,000) (665,000) (695,000) (720,000) (750,000) (785,000) (820,000) (855,000)
(591,178) (577,928) (564,928) (547,753) (526,753) (501,432) (471,662) (438,458) (401,740) (363,658) (324,058) (282,788) (237,726) (188,782) (137,675) (84,236) (28,467)
(2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200)
(1,068,378) (1,070,128) (1,067,128) (1,064,953) (1,063,953) (1,058,632) (1,048,862) (1,035,658) (1,018,940) (1,005,858) (991,258) (979,988) (959,926) (940,982) (924,875) (906,436) (885,667)
(934,312) (206,023) (196,737) (1,593,450) (37,565) 143,380 3,349,239 3,348,002 3,566,569 3,566,322 3,792,212 3,789,038 4,029,878 4,031,692 4,277,861 4,277,597 4,539,146
6,851,969 5,917,657 5,711,634 5,514,897 3,921,448 3,883,883 4,027,263 7,376,501 10,724,504 14,291,073 17,857,395 21,649,607 25,438,645 29,468,523 33,500,215 37,778,076 42,055,673
$ 5,917,657 $ 5,711,634 $ 5,514,897 $ 3,921,448 $ 3,883,883 $ 4,027,263 $ 7,376,501 $ 10,724,504 $ 14,291,073 $ 17,857,395 $ 21,649,607 $ 25,438,645 $ 29,468,523 $ 33,500,215 $ 37,778,076 $ 42,055,673 $ 46,594,820
S:\Public Works\Engineering\PROJECTS\Simba Run Project 2013-2017\Admin\Approvals\Town Council\5-5-15\141202 TIF Long-term Plan kmh - tk
5/5/2015
2015 List of Unfunded Projects
Eligible for funding from
**Costs are estimates** Capital
VRA RETT Projects Fund Description Status
Priority I
V
Included in 5 -year Capital Projects Fund
Guest Services Enhancements
Turn lanes, bike paths, etc based on town's master plan
Included in 5 -year Capital Projects Fund
Library Remodel
V
Turn lanes, bike paths, etc based on town's master plan
Done
Parking Expansion - LionsHead
$18.1 M - $36.2M
Turn lanes, bike paths, etc based on town's master plan
Parking Expansion - Ford Park : Structure*
$30.OM - $54.OM
*Council did not support
Parking Expansion - Ford Park : Surface
$9.74M - $18.5M
Includes field work
Parking Expansion - North Frontage Road
Various areas
Partially complete
Parking Expansion - South Frontage Road
V
Includes parking from Cascade to PW Shops
Partially complete
1-70 Underpass
from
Center Funds; remainder from RETT
$6.0 million budgeted in VRA
Energy Audit Enhancements
V
Completed / ongoing
Chamonix Site Development - Housing
V
$ TBD $1.5M infrastructure included in 2015 budget
Completed
Main Vail Station - major remodel
v
_&
Completed
Priority II
East Vail Fire Station Remodel
V
Included in 5 -year Capital Projects Fund
N. Frontage Rd -East Vail
Turn lanes, bike paths, etc based on town's master plan
Frontage Road - Ford Park
Turn lanes, bike paths, etc based on town's master plan
N. Frontage Rd - West Vail
Turn lanes, bike paths, etc based on town's master plan
Frontage Rd - LionsHead
From Evergreen to EverVail
Main Vail Round -about Major Reconstruction
3,600,000
West Vail Round -about Major Reconstruction
1,000,000
Golf Course Clubhouse
V
$3.8M from Conference
* VRD to contribute $1.1ander
from
Center Funds; remainder from RETT
LionsHead Park (Sundial Plaza)
V
Completed
LionsHead Information Center Renovation
V
Completed
Does not add spaces, but brings remainder of structure up
to standards of new transit center and current codes;
LionsHead Parking Structure Enhancements
3,500,000 enhances guest experience; includes heated stairways on
east side
Concert Hall Plaza (West Portal)
Completed
Replace air handling system and improve air flow; paint,
replace carpet, replace ceilings, etc. which may be
Muni Bldg HVAC replace & minor renovations
2,400,000 damaged in construction; move people temporarily;***Per
Council 4/19/11, future consideration to potential
redevelopment/partnership with VVMC
Priority III
East LionsHead Circle (East Portal)
Now included in 5 -year VRA budget
Town Shop Improvements
11
Now included in 5 -year Capital budget
Municipal Building Reconstruction
15,000,000
Bike path reconstruction near Pedestrian Overpass
175,000 On north end of Pedestrian Overpass
Lighting for Pedestrian Overpass to Red Sandstone
170,000 Add lights on pedestrian path from Red Sandstone to bridge
Newly -identified projects:
Flood repairs and improvements if
Resource
Funding Available from Vail Resorts for Additional
Parking
4,300,000
Water quality and flood repairs budgeted in 2015
5/5/2015
1-70 Vail Underpass
Next Steps
• Commit Town Funds May 5, 2015
• Trans. Commission Review & Funding June 18, 2015
If funded, the Project schedule will be as follows;
ROW Acquisition Process
CMGC Contract Negotiations
Public Bid if CMGC is unsuccessful
Construction
May 2015
- May 2016
Dec. 2015
- Jan 2016
Jan 2016 -
March 2016
April 2016
- Dec. 2017
If unfunded, the Project will be "shelved" indefinitely until funded.
Town of Vail I Public Works 1 5/05/15
TOWN OF VAIL
5/5/2015
1.1
1-70 Vail Underpass
MMMMMF—
Staff
Recommendation
q
• Provide at total additional Contribution of $3.065 million
• Equates to 29% + $335,000 for AIPP
• $0.2 million "in kind" staff project management
• $2.53 million from VRA for Project
• $0.335 million from VRA for AIPP
Town of Vail I Public Works 1 5/05/15
5/5/2015
7
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1-70 Vail Underpass
What is the Purpose of the Project?
The purpose of the project is to improve multi -modal connectivity between the north and
south sides of 1-70 within the Town of Vail. The project is also expected to provide
congestion relief at the 1-70 Main Vail and West Vail interchanges.
Why is the Project Needed?
The project is needed to address the following current and future transportation deficiencies:
Multi -Modal Connectivity
1-70 serves as a transportation lifeline to the community; it also transects the Town of Vail,
limiting connectivity for cars, buses, pedestrians, and bikes between the north and south
sides of the Interstate, including:
Transit Operations - Vail has a well developed bus transit system with high transit
usage, both among visitors and residents. The system is dependent upon the existing
congested interchanges to cross 1-70 resulting in longer trips.
Pedestrian and Bicycle Connectivity - Pedestrians and bicyclists regularly cross 1-70 to
access services, employment and recreational opportunities. Using the existing
crossings creates a longer trip. Illegal crossings 1-70 are very unsafe, and a number of
vehicle -pedestrian accidents including fatalities have occurred.
Emergency Access and Response - Emergency access and emergency response is
needed on both sides of 1-70. Emergency vehicles must travel through the Main Vail or
West Vail interchange to cross between the north and south sides of Vail resulting in
delayed response times for emergency calls.
Interchange Congestion / Operation
The Main Vail and West Vail interchanges are the primary access points to/from the Town of
Vail from 1-70 and are also the only locations for vehicles to cross 1-70 for several miles.
Current recurring and increasing congestion at these interchanges has resulted in severe
and worsening delays.
During times of severe congestion, exiting traffic at Main Vail and West Vail sometimes backs
up onto 1-70, which presents operational and safety problems for 1-70, as through traffic
traveling along 1-70 at freeway speed can encounter vehicles stopped in the through traffic
lane waiting to exit.
FELSBURG
0_1
(4HOLT &
ULLEVIG
5/5/2015
1-70 Vail Underpass
Removal of traffic that would otherwise use congested Main Vail and
West Vail interchanges
Reduce out of direction travel from Main Vail and Lionshead to/from
West Vail Commercial Center
Allows emergency vehicles to cross 1-70 without reliance on
congested interchanges
Provides bus routing flexibility including the potential for a
high -frequency trunk -line route directly connecting activity centers
including:
West Vail
Post Office
Timber Ridge
Future Ever Vail
Lionshead
Medical Center
Municipal Center
Vail Village
Ford Park
Pedestrians who currently cross 1-70 illegally at -grade would be given
a viable safe alternative
Bicyclists coming from north of 1-70 would be provided a direct
connection to the Gore Valley Trail, avoiding the West Vail and Main
Vail interchanges
Improves community connectivity
NFELSBURG
(4HOLT &
ULLEVIG
5/5/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: May 5, 2015
ITEM/TOPIC: Adjournment (7:25 pm)
5/5/2015