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2015-06-16 Agenda and Supporting Documentation Town Council Work Session
VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 3:00 P.M., JUNE 16, 2015 ruwx OF va' ii> NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. ITEM/TOPIC: DRB/PEC Update (10 min. ) PRESENTER(S): Jonathan Spence, Planner 2. ITEM/TOPIC: Vail Economic Advisory Council joint meeting/DestiMetrics Mountain Travel Update (25 min. ) 3. PRESENTER(S): Ralf Garrison, DestiMetrics BACKGROUND: Ralf Garrison will give an update on market conditions in the mountain resort industry to the Town Council, Vail Economic Advisory Council and the community. This will be followed by an open discussion of the Vail Economic Advisory Council and the Town Council on Town of Vail economic issues. ITEM/TOPIC: A request for permission to release a Request for Proposals (RFP) to hire an arborist to perform a tree inventory on town -owned property. (25 min) PRESENTER(S): Paul Cada, Wildfire Program Administrator, and Gregg Barrie, Senior Landscape Architect ACTION REQUESTED OF COUNCIL: Staff is requesting direction from the Council in regards to releasing an RFP for a tree inventory and subsequent development of an Urban Forest Management Plan. Performing an inventory during 2015 would require a budget supplemental of up to $100,000 in the July 2015 supplemental process. BACKGROUND: For more than fifteen years, Vail's trees have experienced insect infestations nearing epidemic levels. Impacts include significant tree loss throughout town, poor tree health along Gore Creek, increased spraying of insecticides and potential impacts to water quality. Town staff is recommending a holistic approach to protecting this valuable resource, beginning with an inventory of Vail's trees. The first step in understanding the condition of Vail's trees is to initiate a tree inventory. This is a common tool used by municipalities to manage and protect the public's trees. STAFF RECOMMENDATION: Staff recommends releasing a Request for Proposals for an inventory of Vail's trees and funding the project in the July 2015 supplemental budget. Proposals will be presented to the Council for approval prior 6/16/2015 to any inventory work. 4. ITEM/TOPIC: Information Update: 1) CSE DRAFT June 3, 2015 Meeting Minutes 2) United States Department of Agriculture, Forest Service and Eagle -Holy Cross Ranger District Vail Intermountain Project request for comments letter and Notice of Proposed Action (5 min. ) 5. ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports (15 min.) 6. ITEM/TOPIC: Executive Session, pursuant to 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Vail Valley Medical Center Pre -Development Agreement; 2) C.R.S. §24-6-402 (4)(b) - to receive legal advice on specific legal questions; Regarding: Urban Renewal Legislation. (30 min. ) PRESENTER(S): Matt Mire, Town Attorney 7. ITEM/TOPIC: Adjournment (4:50 pm) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JULY 7, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Future agenda items: 2016 Budget Preview Meeting - 7/7 (morning) Lionshead Skate Park Update - 7/7 San Miguel de Allende Mexico Delegation Visit - 7/16 through 7/19 Supplemental Budget Ordinance - 7/7 and 7/21 Meet w/ Avon Town Council - discuss topics of regional interest - 7/21 Booth Creek Park Update - 7/21 Joint meeting with VLHA - July Special VLMD Meeting VLMD 2016 Operating Plan - WS - 9/1 Whistler Delegation Visit - 10/14 2016 VLMD Budget Resolution - ES - 10/20 Joint Meeting with VEAC (DestiMetrics Mountain Travel Update) - WS - 12/15 2016 CSE Funding Allocation Recommendation - ES - 12/15 Wildfire Outreach Discussion - TBD Ford Park : Maintenance and Landscape Plan -TBD CIRSA Charter Review - TBD Review Night Sky Code Enforcement Standards for holiday and outdoor lights (when to turn on/off) - TBD 6/16/2015 EGE Air Alliance Update - TBD Proposed future agenda items Cleanup Title 12, zoning amendments Fee Schedule Revisions TIF Update 6/16/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: June 16, 2015 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Jonathan Spence, Planner ATTACHMENTS: June 3, 2015 DRB Meeting Results June 8, 2015 PEC Meetig Results 6/16/2015 rowN of va MEMBERS PRESENT Bill Pierce Rollie Kjesbo Doug Cahill Peter Cope DESIGN REVIEW BOARD AGENDA PUBLIC MEETING June 3, 2015 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS ABSENT Andy Forstl PROJECT ORIENTATION 1:30pm SITE VISITS 1. Cimex Invest Inc. - 165 Forest Road 2. Pepi's - 231 East Gore Creek Drive 3. Galvin Residence - 303 Gore Creek Drive #9 
 4. Sherrill Residence - 1845 Glacier Court MAIN AGENDA 3:OOpm Breakaway West DRB 150063 Jonathan Final review of an exterior alteration (fapade finishes) 963 Lions Ridge Loop Buildings 100 & 200/1-ot B3, Block B, Lions Ridge Subdivision Filing 1 Applicant: Breakaway West, represented by Pierce Architects ACTION: Table to June 17, 2015 MOTION: Kjesbo SECOND: Cahill VOTE: 3-0-1 (Pierce recused) 2. Vail Valley Medical Center DRB150093 Jonathan Final review of new construction (new west wing) 181 West Meadow Drive/Lot E & F, Vail Village Filing 2 Applicant: Vail Valley Medical Center, represented by Braun Associates ACTION: Approve MOTION: Kjesbo SECOND: Cahill VOTE: 4-0-0 CONDITION(S): Within 30 days of the new hospital entrance opening to the public, the temporary entrance on the north side of the building shall be removed. 3. Sherrill Residence DRB150186 Jonathan Conceptual review of an addition (breakfast nook, office, closet) 1854 Glacier Court Unit B/Lot 25B, Block 2, Lion's Ridge Filing 3 Applicant: Mary & Robert Sherrill, represented by Pierce Architects ACTION: Discussion with no formal action (Pierce recused) 4. Niemi Residence DRB150144 Joe Final review of new construction (primary/secondary) 1240 Westhaven Circle/Lot 31, Glen Lyon Applicant: John Niemi, represented by Scott Turnipseed Architects ACTION: Table to June 17, 2015 MOTION: Kjesbo SECOND: Cahill VOTE: 4-0-0 Page 1 6/16/2015 5. Cimex Invest Inc. DRB150168 Joe Final review of new construction (SFR) 165 Forest Road/Lot 29, Block 7, Vail Village Filing 1 Applicant: Cimex Invest Inc., represented by Berglund Architects ACTION: Approve MOTION: Kjesbo SECOND: Cahill VOTE: 4-0-0 CONDITION(S): Prior to submitting a building permit, the applicant shall submit revised plans demonstrating full compliance with the Town's height restrictions for the Primary/Secondary zone district, with the exception of the chimney on the south fagade and the elevator overrun. 6. Pepi's DRB150179 Joe Final review of an exterior alteration (windows) 231 East Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1 Applicant: Pepi Gramshammer, represented by Ken Cameron ACTION: Table to June 17, 2015 MOTION: Kjesbo SECOND: Cahill VOTE: 4-0-0 7. Galvin Residence DRB150171 Joe Conceptual review of the landscape and site plans 303 Gore Creek Drive #9 & #10/Lots 9 & 10, Block 5, Vail Village Filing 1 Applicant: Christopher Galvin, represented by Shepherd Resources ACTION: Discussion with no formal action (to be discussed at the next DRB meeting) 8. CeDUR DRB150200 Joe Conceptual review of new roofing material 75 South Frontage Road West/Unplatted Applicant: CeDUR, represented by Paul Hoskinson ACTION: Discussion with no formal action (DRB support, awaiting final approval from Vail Fire) STAFF APPROVALS Sunlight Condominium Association DRB140519 Joe Final review of a minor exterior alteration (entry) 2289 Chamonix Lane/Lot 6, Block A, Vail Das Schone Filing 1 Applicant: Sunlight Condominium Association represented by Beth Cooney Geroca S.C. DRB150114 Jonathan Final review of an exterior alteration (landscaping) 68 East Meadow Drive Unit 101 (Village Inn Plaza)/Lot O, Block 5D, Vail Village Filing 1 Applicant: Geroca, S.C., represented by Eggers Architecture Vantage Point Condominiums DRB150135 Jonathan Final review of a new sign (building ID) 508 East Lionshead Circle/Lot 2, Block 1, Vail Lionshead Filing 1 Applicant: Vantage Point Condominium Association, represented by Pierce Architects VOKO LLC DRB150158 Joe Final review of an addition (dining room) 4770 Bighorn Road E4 (Racquet Club Town homes)/Unplatted Applicant: VOKO, LLC, represented by ACDF Corporation Page 2 6/16/2015 Blume Residence DRB150161 Joe Final review of changes to approved plans (retaining wall) 1916 West Gore Creek Drive/Lot 47, Vail Village West Filing 2 Applicant: Robert & Jamie Blume, represented by Martin Manley Architects Steinert Residence DRB150166 Jonathan Final review of an exterior alteration (window/doors) 141 West Meadow Drive Unit 5/1-ot D2, Vail Village Filing 2 Applicant: Steinert Living Trust, represented by Pierce Architects BCKL LLC DRB150170 Jonathan Final review of an exterior alteration (window/stairs) 1259 Westhaven Circle Unit N/Lot 34, Glen Lyon Subdivision Applicant: BCKL LLC, represented by Col Construction Snow Forest Chalet LLC DRB150172 Jonathan Final review of an exterior alteration (door/window) 186 Forest Road/Lot 9, Block 7, Vail Village Filing 1 Applicant: Snow Forest Chalet, represented by Hilda Solorzano RCW VAILCO LLC DRB150173 Jonathan Final review of an exterior alteration (roof) 2039 Sunburst Drive Unit A/Lot 16, Vail Valley 3rd Filing Applicant: RCW VAILCO LLC, represented by Nedbo Construction Pedigo Residence DRB150174 Jonathan Final review of an exterior alteration (stairs) 1325 Westhaven Circle/Lot 49, Glen Lyon Applicant: Jim & Ruth Ann Pedigo Town of Vail DRB150175 Jonathan Final review of an exterior alteration (windows) 241 East Meadow Drive/Tract B & C, Vail Village Filing 1 Applicant: Town of Vail, represented by John King Burch Residence DRB150177 Jonathan Final review of changes to approved plans (windows) 3235 Katsos Ranch Road/Lot 5, Block 1, Vail Village Filing 12 Applicant: Katsos Ranch LLC, represented by Martin Manley Architects Halpert Residence DRB150178 Jonathan Change to Approved Plans (deck, patio) 1054 Homestake Circle/Lot 6, Block 1, Vail Village Filing 8 Applicant: Michael Halpert, represented by Snowdon & Hopkins Architects Rutledge Residence DRB150180 Jonathan Final review of a changes to approved plans (deck) 4524 Meadow Drive Unit 902/Unplatted Applicant: Bob Rutledge, represented by Timber Falls Condo Assoc Phase III Fauland Residence DRB150183 Jonathan Final review of an exterior alteration (gas line) 1711 A Geneva Drive/Lot 5A, Matterhorn Village Applicant: Karl Fauland Page 3 6/16/2015 Ellish Residence DRB150184 Jonathan Final review of an exterior alteration (windows, vent) 1881 Lions Ridge loop Unit 10 (Vail Point)/Lot 1, Block 3, Lion's Ridge Filing 3 Applicant: F. Warren Ellish Revocable Trust, represented by Michael Hazard Timber Falls DRB150189 Jonathan Final review of an exterior alteration (planter) 4516 Meadow Drive, Building 8/Unplatted Applicant: Timber Falls Second Phase Association, represented by Mountain Valley Property Management Timber Falls DRB150190 Jonathan Final review of an exterior alteration (retaining wall) 4508 & 4504 Meadow Drive, Buildings 1 & 2/Unplatted Applicant: Timber Falls First Phase Association, represented by Mountain Valley Property Management Patai Residence OTC15-0021 JR Final review of an exterior alteration (windows) 5187 Black Gore Drive Unit 3/1-ot 5, Heather of Vail Applicant: JW & Barbara Patai, represented by Renewal by Andersen Lodge at Vail OTC15-0022 JR Final review of an exterior alteration (roof) 174 East Gore Creek Drive/Lot 2, Lodge Subdivision Applicant: Lodge at Vail, represented by Loff Roofing Services Trent Residence OTC15-0025 Martin Final review of an exterior alteration (windows) 4507 Meadow Drive Unit 503/Unplatted Applicant: Debra Trent, represented by No Bull Construction The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road West. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Page 4 6/16/2015 TOWN OF VAIL PLANNING AND ENVIRONMENTAL COMMISSION June 8, 2015 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT John Rediker Henry Pratt Brian Gillette Webb Martin John Ryan Lockman Kirk Hansen Dick Cleveland Site Visit: 1. Galvin Residence — 303 Gore Creek Drive 2. Cascade— 1310 Westhaven Drive 3. Roost Lodge — 1783 North Frontage Road 30 minutes A request for a final recommendation to the Vail Town Council of a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for the conversion of one dwelling unit to an employee housing unit within the approved Vail Cascade Residences development and a request for an extension of its approval period for an additional three (3) years , located at 1310 Westhaven Drive/Cascade Village, and setting forth details in regard thereto. (PEC150014) Applicant: Ultimate Cascade LLC, represented by Mauriello Planning Group Planner: Jonathan Spence ACTION: Table to July 27, 2015 MOTION: Cleveland SECOND: Gillette VOTE: 5-0-0 Planner Spence delivered a presentation per Staff's memo. Commissioner Rediker questioned whether or not the process is being circumvented as the nature of the request and the language of the notice do not seem to align. Commissioners Cleveland and Gillette concurred. The applicant was then invited to present the amendment request. Dominic Mauriello then presented salient changes within the scope of the amendment request. He spoke to the change in uses and how the bulk and mass would essentially remain the same. The SDD amendment would bring the property into compliance with Town's employee housing requirement. GRFA would decrease since EHU's do not count towards density. Commissioner Gillette asked for clarification on what was being approved and how SDD regulations work. Spence explained the nature of this particular SDD — there is no underlying zoning, so the SDD's ordinance serves as the Code. Commissioner Rediker then encouraged the applicant to continue his presentation. There was further discussion that this application was a new application and not an extension. Mauriello then continued with his presentation, explaining that what was being presented was the same application that was presented in 2007 with the exception of a DU which now would become an EHU. Page 1 6/16/2015 Commissioner Hansen asked if Mauriello's client has the ability to develop this project. Mauriello explained that the ownership group is somewhat in flux and that an additional investor would be needed. Commissioner Cleveland: "So if you change the unit count, you would need to return to the PEC?" Mauriello said they would. Commissioner Gillette asked to see plans showing the bulk and mass. Mauriello went through the plans page -by -page. Commissioner Lockman asked about the change in GRFA. Mauriello explained that it was the result from changing a DU to an EHU. Commissioner Gillette expressed concerns in understanding the scope of what was being approved. Commissioner Cleveland was concerned with the notification process. Discussion ensued regarding the nature of the application and what should be done. Planner Spence suggested re -noticing the SDD amendment and mentioned potential logistical issues. Mauriello was agreeable to tabling the item. Commissioner Cleveland wondered if the item can be tabled because the amendment has expired. Cleveland moved to table after discussion. 30 minutes 2. A request for a review of an exemption request from Title 5, Chapter 12, Recycling Requirements, Vail Town Code, pursuant to Section 5-12-8E, Exemption, Vail Town Code, to allow for a 24 -month exemption located 2014 West Gore Creek Drive (Hamlet Chalet)/Lots 41- 43, Vail Village West Filing 2, and setting forth details in regard thereto. (PEC150016) Applicant: Hamlet Homeowners Association, represented by BOLD Property Management Planner: Kristen Bertuglia ACTION: Approve with Conditions MOTION: Cleveland SECOND: Gillette VOTE: 5-0-0 CONDITION(S): 1) Approval is for a three month extension. 2) Within seven days of finalizing an approval, Bold Property Management shall identify those not in compliance and meet with those owners to educate them about the steps necessary to comply with the Town Code regarding recycling and screening containers. 3) During the extension period, owners shall use the Town of Vail's recycling facility at 75 s frontage road and no recyclables may be found in trash. Environmental Sustainability Coordinator, Mark Hoblitzell, presented Staff's findings as noted in the memo. Commissioner Rediker asked if the PEC is being called upon to require the applicant to screen their trash and recycling. Mark replied yes, they would need to fully comply with the Town Code. Page 2 6/16/2015 Commissioner Cleveland pointed out the issue of enforcement—that it would present a challenge to Code Enforcement. He then pointed to the ownership parameter—that each unit on site is individually platted. Commissioner Cleveland suggested a better approach would be for staff to work with the property owners to reach a practical solution. Commissioner Gillette echoed Commissioner Cleveland's statement wondering if Bold Property Management has standing to submit on behalf of the HOA. Commissioner Rediker asked for the applicant present and the public to comment. No one came forward. Commissioner Lockman expressed desire for a workable solution but would vote for Staff's recommendation. Commissioner Hansen agreed. Commissioner Cleveland felt there was no reason to grant an extension but would support a tabling. Commissioner Gillette agreed. Commissioner Rediker expressed support for 3 months but not 2 years as requested to work towards a plan. Commissioner Rediker asked what are the ramifications of the applicant hauling recycling to the the town site. Environmental Sustainability Manager, Kristen Burtuglia, responded that the interim hauling was acceptable. Commissioner Rediker spoke that it might be better to give the applicant three months to come into compliance versus tabling. In addition he recommended a condition requiring the property management company to speak with the individual tenant. Commissioner Lockman agreed with the proposed condition. Commissioner Cleveland made a motion to approve with the following conditions 1. Homeowners and tenants must haul all recyclables to 75 s frontage road and no recyclables may be found in trash. 2. See staff memo 3. The management company shall identify those individual units in compliance and those not in compliance Commissioner Lockman second. 45 minutes 3. A request for a final review of a variance from Sections 12-6J-6, Setbacks, and 12-6J-7, Height, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for a six foot high wall within the front setback area, and to allow for roof height to exceed the maximum thirty eight feet (38'), located at 303 Gore Creek Drive Units 9 & 10/Lot 9, Block 5, Vail Village Filing 1, and setting forth details in regard thereto. (PEC150017) Applicant: Christopher Galvin, represented by Shepherd Resources Planner: Joe Batcheller ACTION: Deny (setback) MOTION: Cleveland SECOND: Hansen VOTE: 5-0-0 ACTION: Deny (height) MOTION: Cleveland SECOND: Lockman VOTE: 5-0-0 Page 3 6/16/2015 Planner Batcheller introduced the project and walked the commission through the report. Batcheller spoke to the applicant's request, the existing non conformities, and the criteria for approval. Joe provided background information on the Vail Village Townhome District including the height requirement and the design standards that have been incorporated into the Vail Village Master Plan. Joe concluded with the recommended motion. Commissioner Gillette asked if the applicant was involved in the formation of the VVT district Joe responded yes and discussed the purpose of the creation of the district. Commissioner Gillette asked if it was fair to say that unlimited GRFA was a tradeoff for the height limit and the design standards. Joe responded that yes that is true. The idea was to try to limit the unwanted effects of unlimited GRFA with a height limit and design standards. Ryan Wolf representing the applicant asked where removing the walls from the front setback was alluded to. Joe responded pointing to the item J in the design standards and the meeting minutes. Wolf provided the board with his feelings related to the walls in the front setback Commissioner Gillette asked what the situation was with the adjacent property owner wall. Joe responded and clarified that it wasn't a variance but rather a nonconforming situation. Wolf continued his presentation and rationale for the variance request. He feels that the height limit is not a hardship and would like to focus on the wall. Commissioner Gillette asked where the front of the building will be located in respect to the front property line? Wolf responded that the building is proposed at the 20' setback line. Commissioner Gillette pointed out that you could push the building back so the wall would be ok and not in the setback. Wolf replied that yes but that would change what the applicant would like to do and not be compatible with other properties existing walls. Commissioner Hansen asked if other factors were in play beside the headlights, such as security. Wolf replied no. Commissioner Rediker asked about blinds. Wolf said maybe. Commissioner Hansen spoke to the existing walls, his dislike and his desire that they go away at some point. Commissioner Rediker opened up the hearing for public comment. There was none. Commissioner Lockman spoke to the perceived hardship and feels that it could be handled differently and talked about the vision which would be not to have walls. Page 4 6/16/2015 Commissioner Hansen commended the applicant on the building design and asked that it not be hidden by walls. Commissioner Cleveland spoke to his involvement with the VVT process and the potential impacts of redevelopment. He expressed his disappointed in the request and spoke to the reason for no walls and the need to enhance the pedestrian experience. Commissioner Cleveland found no justification for the variance requests. Commissioner Gillette agrees with the other commissioners. Commissioner Rediker also stated he agrees with the other commissioners. He then recalled his experience with the formation of the VVT, and believed the height requirement is what it is. Commissioner Rediker felt the headlights could possibly be seen as a hardship but it can be mitigated by other measures. 20 minutes 4. A request for review of a conditional use permit, pursuant to Section 12-7D-2, Conditional Uses, Vail Town Code, to allow for the development of public or commercial parking facilities or structures (parking lot) located at 1783 North Frontage Road West, Lots 9-12 Buffehr Creek Subdivision, and setting forth details in regard thereto. (PEC150018) Applicant: Vail Hotel Owner ESHV LLC, represented by Mauriello Planning Group Planner: George Ruther ACTION: Table to June 22, 2015 MOTION: Hansen SECOND: Gillette VOTE: 4-0-1 (Cleveland Recused) Community Development Director George Ruther presented the proposal and pointed out critical factors in the review. This included the inclusion of parking in this zone district as a conditional use. George spoke to conditional uses, how this request came about and what is involved including the use of the lot for parking related to the WMC project. George spoke to staff's proposed conditions and that the conditions assist in meeting the criteria. Emails from adjacent properties were provided to the commission. Dominic Mauriello, representing the applicant, spoke to the reason for the proposal, and his feeling that the temporary nature of the request combined with the proposal itself is compatible with the neighboring properties. Mauriello brought up ideas discussed with neighbors including trash receptacles, portable restrooms and the length of approval. Commissioner Hansen asked about the motivation for the ownership group. Mauriello spoke to the same contractor on both the hospital site and the future build on this site. Mauriello spoke of those that might park there including employees as well as workers. Commissioner Hansen asked if money was changing hands. Mauriello said most likely. Commissioner Lockman asked about parking count. Mauriello spoke to 30-40 parking spaces. Commissioner Cleveland realized a perception of conflict of interest and asked to recuse himself. Commissioner Cleveland left the meeting. Commissioner Rediker asked about the agreement with the hospital and who the parking would be for. Mauriello clarified and spoke to the proposed conditions. Page 5 6/16/2015 Commissioner Rediker asked what vehicles are allowed overnight and if the applicant was ok with the conditions of approval. Mauriello spoke to shuttle vans only and his agreement with the conditions but is open to any other items the neighbors may bring up. Commissioner Rediker inquired to the condition of the paving and if it would stand up to use. Mauriello believed it would and offered to work with staff on areas that may need improvements. He then spoke to the proposed entry treatment. Commissioner Gillette asked staff about the depression existing on site. Ruther said that the hole will stay and be used as detention although it won't be a hole but a smaller depression. Commissioner Gillette expressed his concern that a temporary parking lot is onerous on the neighborhood and that it should be made more presentable. He proposed a condition requiring seal coating and a further refinement of the plan. Commissioner Lockman asked for clarification on the extent of the parking proposed. Mauriello clarified the parking area. John Rediker opened up the hearing for public comment. Randy Guerrero, adjacent property owner, commended staff on its analysis and conditions. Randy spoke to the criteria associated with the proposal and the need, in addition to seal coating, for striping. He expressed concern with conflicts with the bike path. He spoke to the need for a gate (not a chain) and an attendant for improved safety. He then proposed the need for an excel and decel lanes for the future development. Deana DeCorpeau expressed concern with 40 cars coming into the lot early in the morning. She asked about people parking on her property. She felt like this is a done deal. Mrs. DeCorpeau liked Randy's ideas. She was concerned that users are not familiar with the neighborhood and may not be respectful of the residents. Chris Burns spoke to the availability of frontage road parking and how it would be less impactful if that was used only during ski season. He voiced concerns related to the condition of the site, both now into the future. Andy Gunnion hoped we are not exporting a parking problem into a residential neighborhood. He is concerned about the approval stretching into the future. Mr. Gunnion supports strong conditions and changes to the look of the site. Greg Bemis spoke of signage and how poachers were going to be monitored and controlled. He asked if a business license is necessary. He brought up the idea of an electric gate. He expressed concern with the proposed hole. He asked who the residents would call if there were problems. Lastly, he asked about re -vegetation, sprinkler systems and erosion. Commissioner Rediker closed public comment. Commissioner Gillette spoke to the balance that needs to be struck. He agreed that a gate may be appropriate and commented on the lot's aesthetic deficiencies. Resurfacing, striping, re - vegetation, etc. are needed Page 6 6/16/2015 Commissioner Hansen stated he could not support the application because it would change the character of the neighborhood too much. The aesthetic deficiencies and safety concerns are hard to address. Commissioner Lockman thanked the public for their comments and agreed with previous comments. John Ryan appreciated Staff's work thus far but would like for additional steps to be considered. Commissioner Gillette asked what would occur if the CUP is not approved. George Ruther explained how the re -vegetation would work. Commissioner Rediker would like to some things addressed. How to control access? How to make the parking lot aesthetically pleasing? Where will snow storage occur? Trash mitigation? Noise? Pavement repairs? These are questions that need to be answered. Dominic Mauriello expressed his understanding and open to drafting a management plan. Tabling would be acceptable. George Ruther stated the practical concerns with tabling. Mauriello suggested making a parking plan part of a DRB application in order to get a conditional approval from the PEC. Commissioner Rediker asked what the DIA bond issue is. George Ruther stated all work needed to be done by June 30th. Rediker expressed concerns with approving without seeing a management plan. The PEC discussed allowing for an extension to the DIA and tabling the application to the next PEC meeting. Commissioner Hansen asked what the benefit to the Town would be. Mauriello said that it would divert construction traffic from public parking facilities. Commissioner Hansen stated he was unconvinced. George Ruther proposed amending the DIA by Thursday of this week (6-11-15) so that all the other issues could be addressed at the next PEC meeting (6-22-15) without compromising the bond money. Commissioner Rediker summarized. 5 minutes 5. Report to the Planning and Environmental Commission of an administrative action approving a request of a minor amendment to SDD No. 2, Northwoods, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for modifications to the approved development plans to amend setbacks by less than 5 feet and increase site coverage to facilitate a spa remodel, located at 600 Vail Valley Drive, Building B/ Tract B, Vail Village Filing 7, and setting forth details in regard thereto. (PEC150015) Applicant: Northwoods Condominium Association, represented by Pierce Architects Planner: Joe Batcheller ACTION: No Action Required Planner Batcheller presented per Staff's memo. 6. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for Page 7 6/16/2015 the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group Planner: George Ruther ACTION: Table to August 10, 2015 MOTION: Hansen SECOND: Gillette VOTE: 4-0-0 (Cleveland had left the meeting) 7. A request for a recommendation to the Vail Town Council on a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow a revision to the approved development plan for the Cornerstone site to facilitate the construction of a tensioned membrane structure, located at 1300 Westhaven Drive/Unplatted, (Liftside/Cornerstone) and setting forth details in regard thereto. (PEC140019) Applicant: Charter Sports, represented by Braun & Associates Planner: Jonathan Spence ACTION: Table to July 13, 2015 MOTION: Gillette SECOND: Lockman VOTE: 4-0-0 (Cleveland had left the meeting) 8. A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12- 9C-3, Conditional Uses, Vail Town Code, to amend the approved development plan for the private school to establish the appropriate dimensional standards for a proposed employee housing unit (Headmasters House), a permitted use in the General Use (GU) Zone District, located at 3000 Booth Falls Road/Lot 1, Vail Mountain School, and setting forth details in regard thereto. (PEC150011) Applicant: Vail Mountain School, represented by Mauriello Planning Group Planner: Jonathan Spence ACTION: Table to August 10, 2015 MOTION: Hansen SECOND: Gillette VOTE: 4-0-0 (Cleveland had left the meeting) 9. A request for a final review of a variance from Section 12-6D-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for the construction of a garage within the front setback within the Two -Family Primary/Secondary Residential zone district, located at 1755 West Gore Creek Drive/Lot 6, Vail Village West Filing 2, and setting forth details in regard thereto (PEC150013). Applicant: Hill Run Limited, represented by Beth Levine Architect Planner: Joe Batcheller ACTION: Withdrawn 10. Approval of May 11, 2015 minutes MOTION: Gillette SECOND: Lockman VOTE: 4-0-0 (Cleveland had left the meeting) 11. Information Update Stream Setback Discussion: Feasibility of increasing stream setback, per Mery Lapin. George Ruther gave an overview of what is being proposed—that a new methodology might be considered for applying watercourse setbacks. 12. Adjournment Page 8 6/16/2015 MOTION: Hansen SECOND: Gillette had left the meeting) VOTE: 4-0-0 (Cleveland The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published June 5, 2015 in the Vail Daily. Page 9 6/16/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: June 16, 2015 ITEM/TOPIC: Vail Economic Advisory Council joint meeting/DestiMetrics Mountain Travel Update PRESENTER(S): Ralf Garrison, DestiMetrics BACKGROUND: Ralf Garrison will give an update on market conditions in the mountain resort industry to the Town Council, Vail Economic Advisory Council and the community. This will be followed by an open discussion of the Vail Economic Advisory Council and the Town Council on Town of Vail economic issues. ATTACHMENTS: DestiMetrics Update 061615 6/16/2015 TOWN OFVAIL � Memorandum To: Town Council and Vail Economic Advisory Council From: Ralf Garrison, DestiMetrics Date: June 16, 2015 Subject: Mountain Travel Market Update I. BACKGROUND Ralf Garrison will give an update on market conditions in the mountain resort industry to the Town Council, Vail Economic Advisory Council and the community. This will be followed by an open discussion with the Vail Economic Advisory Council and the Town Council on Town of Vail economic issues. ATTACHMENTS DestiMetrics Update 061615 6/16/2015 Resort Ince l genre. Vail Town Council & Vail Economic Advisory Council Update Data as of April 30, 2015 Presented by Ralf Garrison , DestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 t Introduction DestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 3 MTNWEST SUN&BEACH • Aspen • Hilton Head • Avon, Colorado • Florida Keys • Breckenridge • Beaver Creek • Golden Isles • Copper • Experience Kissimmee • Gunnison/Crested Butte • Keystone • Mt Bachelor ASSOC IATIONS&CORPORATIONS • Mammoth Lakes • SnowSports Industries of America • Jackson Hole North Lake Tahoe • Colorado Hotel & Lodging Association • Snowmass • Colorado Association of Ski Towns • Steamboat • Vail Resorts - Lodging • Park City Area 0 Destination Hotels & Resorts—Mtn Collection • Summit County, CO • Telluride • Vail 0 Winter Park Vail Property Participation DestiMetrics„ info@DestiMetrics.com I www.DestiMetrics.com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 5 24 Data Submitting Properties DestiMetrics„ info@DestiMetrics.com I www.DestiMetrics.com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 6 ME DestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 Q 17,840 I Dow Jones 95.2 Confidence 5.4 Unemployment %% %% %% %% %% %% %% 00 N% N% N% N% NN NN ,�,N NN dao Q�� �3 O�� �a� PQM ��\ O�� dao P�� 133 dy dao Phi 13� C�y $125.00 $100.00 $75.00 0 0 M as x m c $50.00 $25.00 $0.00 An fl0/ -uv.0 /0 May June July August Sep Oct ov Dec Jan Feb Mar Apr 12 Month Avg Source: U.S. Federal Energy Information Administration 13.1% 9.1% 1.8% 9.4% -7'6% -29.7% -45.7% -51.0% -51.6% -52.1% on $59.62 -41.0% -23.5% o Percent Change: WTI 2014/15 vs 2013/14 WTI: 2014/15 --*---WTI: 2013/14 All -uv.0 /0 May June July August Sep Oct ov Dec Jan Feb Mar Apr 12 Month Avg Source: U.S. Federal Energy Information Administration It currently costs a Eurozone resident 12% It currently costs a Canadian resident 20% more to travel to the United States than it more to travel to the United States than it did 12 months ago. did 12 months ago. • ME DestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 M Estimated Skier Visits 85/86-14/15 DestiMetrics«. info CaDestiMetrics.com I www.DestiMetrics.com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 12 Data as of April 30, 2015 + 6 +9% 0 80% 100% 80% s 60% � 8D% Zg 60% 0 40% 20% 19% c 60% X40% w ,20/. 0% _ cc U 40% -20% 30% 33% e 0% Winter Total w 2D% -20% U -40% V At- -7% 3 -20% u u ° -40% November +2° +4% 1 -1% +4% 76% 76% 76% 73% 3% 68% 57% 56`16 IF f M 2% December 100% + 6 +9% 0 80% 100% 80% s 60% 45% 41% Zg 60% 40% 20% 19% 20% X40% w ,20/. 0% - -20% 6% 9f° 0% Winter Total -20% U -40% V a November December k- = 4-6 January +7% L -7=R6== 4% February March +6i% 0% April +4% January February March April 0% 100% 80% 58% 58% 60% 40% Rom 20% 0% - -20% -40% Winter Total - +a 10095 80% 46% 44% 6095 4095 20% 5% 0% -20% -40% Winter Total Data as of April 30, 2015 11 +7% +8% +1 ° +1Q° +Zf: —100— 30% $700 November December 5600 February March April N A m a a $7oa +7% +5% +4% 5500 +4% ±1Z ' $600 5100 L a $500 ©© o arn 5300 $400 5200 4 rn *n 5100 5o +8% +1 ° +1Q° +Zf: —100— 30% 256 x 0% Winter Tote 30% November December January February March April N A m a a $7oa +7% +5% +4% +7% +4% ±1Z ' $600 L a $500 ©© o arn $400 rn *n a en } — a $zoo 7% 7% $100 596 4% 4% $0 November December January February March April 30% 256 x 0% Winter Tote AUs% 096 Winter Total 30% 25%w 0 CK 00 zfl%= N A m a a 15%L 10% w a CL AUs% 096 Winter Total Data as of April 30, 2015 +11% 01 5700 0 5600 O c, 5500 a T 5400 `a 5300 a 5200 a 5100 so + YO j �-aa Y CD M M — � x � 2V'o 69 � � �• ff3F 0)c� ry m u-3 U3, CO CC) - rs4 1196 a 1�9'a 1996 � 9 0 /e 9i67 30% 25% Q 20% c 15% = 1 D°/© c c�a 5% `m CL 0% November December January February March April Winter Total 4w- -1w, $6D0 +13% +14% _9/o� 16 �o +11a +150/1+12% 25% a CL $5D0 20% a� 15°6 4�7? m 1596 r 1596 w $3D0 Ir 1396 rn © � 14% N o M u� 1296 .n v 119c U 1o% $200 <n $1Do �Nn w 4%n 596 a $0 0% November December January February March April Winter Total Vail MDC DestiMetrics"- info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 2014/15 YTD vs. 2013/14 YTD as of 4/30 (23 properties) 2014/15 - as of 4/30/15 (23 properties included) —� 2013/14 - as of 4/30/14 (23 properties included) +2013/14 - historic actuals (23 properties included) -J V /O I� 00 F, N N Cn N N W N W v I-, N N �j N N N � T W O 00 ' I� 00 F, 00 U'1 0 0 Z Z Z tD 0 0 0 v v s - - - v -0 D D D O O O 0 � � O N N n n 0- 0- 0- (Jl I� N F I� (!� F-� I-, N lJl I� F, I� F U't l!i U'i U'� Ln I--+ F F, U'1 lf7 U'I A U'� lJ1 C!1 In Ln In Date (Gridlines Aligned with Saturdays) 30.0% % Chg Occ. Rate vs 2007/08 % Chg ADR vs 2007/08 —N—% Chg Revenue vs 2007/08 20.0% 10.0% 0.0% -10.0% -20.0% -30.0% '07/08 '08/09 vs '07/08 '09/10 vs '07/08 '10/11/vs 07/08 '11/12 vs 07/08 '12/13 vs '07/08 13/14 vs '07/08 14/15 vs '07/08 '07/08 Vail Historic Actual Winter Recovery: 2008/09 - 2014/15 vs 2007/08 Benchmark as of April 30th of the corresponding year --Ar—% Chg Occ. Rate vs 2007/08 % Chg ADR vs 2007/08 — -- % Chg Revenue vs 2007/08 0 -6.0% 1.6% -14.3% -18.0% -17.1% -0.9% -5.5% -4.3% 7.2% '08/09 vs '07/08 '09/10 vs'07/08 '10/11/vs 07/08 '11/12 vs 07/08 '12/13 vs'07/08 13/14 vs'07/08 14/15 vs '07/08 ME DestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 w Summer Room Nights as of April 30 Summer Revenue as of April 30 0% 10% 20% 30% 40% 50% 52.78% 52.83% 60% 70% 80% 90% 100% Data as of April 30, 2015 f'v 1Q{N6 S% U 70 - t a u 80% V 0 61% 58% C 60% to 48% s 40% •� 40% - g� 35% 1 1.1Y 3 279E 01 20% 1635 % 23% 3 16% 2 12% 4% 5% CL u 0 20% -26% -40% May +13% 10Q96 gQ% ce 60% � 80% V V 0 60°18 C 40% V 40% 21% 21 e 06 209'0 15% � 1 u 4% c M -20% -20% V 0 -40% 4Q% June July August September October May June July August September October Summer Total 1{l0% gQ% 60% 43% 40% 411% 21% 21 20% EAE9% 20% 4% 0% -20% 20'x5 4Q% -40% Summer Total +95r. Summer Total 1QD°f0 80% 60% 40% 40% 21% 19% 20% EAE9% Q% -20% 4Q% Summer Total Data as of April 30, 2015 $300 .n $250 v o to w n n 7 $200 Ca o 16 v ° $150 $100 Q $50-:Y4% $0 $300 i a $100 Q $50 $0 dM N © N rIAN r -I Fy N ro i!f N i7f N O N fih N ih May June July ,.g,.st September 4-3%t 4%] +6% +3% +8%' 25% 20% Q, 20% o .n v> c m 15% M 10% r c u 6% 5% a October Summer Total +11 / ♦�a 25% May June July August September October Summer Total 20% o Q c 15% ww N n N rn m rn m 57 N ss v cy CD to N .--I NLn N ih N u1 M Vf N i74 -V� N t,r� p N C] N CF1 N N 00 Co -V elf <li I Ln N N N °n C] CP] M N N N i v> en yr> 11% 1396 9% May June July August September October Summer Total 20% o Q c 15% ww Data as of April 30, 2015 +4i +160 $160 $140- V1. o $120 o It \— $1{]0 t 0- / $80 w 4 $60 a $40 N 1+4%1 �Ad L+29jo It N Ar 4%16% 10% � $20 d a s $0 29% September m "II r 111� N 21% September +11i 100% May June July August 0 in o r9 w pq 40% s u +16% +9% +13/0 +7% $160 — October Summer Total $140 + +13%,6 N ID $120 so% 70% 4–j $100 50% ca Co" 40% u C/) d $s0 N an CD <n n i1} 10% 7 October Summer Total ih N G1 $60 " !1 $4© NN N � U� $20 Yz 16% 9%13.6 7q; $0 May June July August 29% September m "II r 111� N 21% September +11i 100% 80% 7 N s 60% s 0 in o r9 w pq 40% s u a .n .r 20% 11% 096 a -20% October Summer Total + +13%,6 100% 90% so% 70% N n 60% C � 50% 50% CD 40% u M 1^ 30% v N 20% w 13% 10% 096 October Summer Total Occupanc,y% On The EW)4*15 ---- --- I ppT11.0.111111111. -6069,1111 p1 11 °110 .1III1I0111. ill_ m pop I.. T _• 0 Op pp � o 2015 YTD vs. 2014 YTD as of 4/30 (23 properties) 2015 - as of 4/30/15 (23 properties included) —� 2014 - as of 4/30/14 (23 properties included) t 2014 - historic actuals (23 properties included) -J V /U In I-- W I-- N W N N lD N N W m O n N N Uq N t t n Um N W N In N In Ln N (n N In N N Ln Ln Ln to Lq N N , Ln cn In U1 Ln In -P, N 00 IL 1� oo SFLI 7- c c D D - ao v4 c In N N N F, In In In Ln In N N In Ln Date (Gridlines Aligned with Saturdays) N In I-- W I-- N W D C (D L/) N L r* O n O n O O n t) Uq N t t n Um N W N In N In Ln N (n N In N N Ln Ln NOTE: This is not a forecast of bookings. Data senterl in this report represents orri inanry nn ME DestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 w TM DestiMetricsLL... ANN��NCING: DMX 2.0 - Resort Intei l genre . 0 Interactive _---- Launching in Stages: Summer, 2015 28 Standard Subscriber Acce New: DMX 2.0 Interactive Submit Data IJEII VIII IJEII .J■II Submit Data " LMMII IJlII VIII --III DestiMetrics" Reports New -Premium Subscriber info[ dDestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 1'- DestiMetrics,L. Destinatian Sum mit 2015 Newsletter Contact Us LOGIN Hui-iie AbOLIt US Process Destinations Properties Market Intel -4 What You Ought To Know... ,AA About Broader Economic Indicators th affect destination leisure travel L Travel News Province workshops ski resort Climate Change Action Plan 03121115 Economic Factors Look Good For Mountain Tourism That's Already On 03119115 1 With less snow, Utah ski resorts start to wind down the season 03119115 Y DMX In The News 03118115 Economic Factors Look Good For Mountain Toudsm That's Already On View Article 03118115 Western Mountain Lodging Reveunes PaGing Ahead Of Last Season — Ski View Article 0317115 Western Mountain Resorts Still Tracking Ahead of Last Season — Sports One View Article Ir See Us At 15 Apr 16 Apr A Y --F- D este Metrics,L-LC Park Cit Destination Research Portal Resort Intelligence_ Y i sample Dashboard 'NO+ARSC' Interacbm Snow Irlfprmahan Conwrnler Confidence Index Dow JDnes irLdustrial Average U.S. National Unenlrfaloyrnenl Rale I cmintalnl Tawn and County Tax quffmmry Data DOR 14 Day On The Books Occupancy Gain/ Loss 2596 20% 15% - 10% 596 0% -5% -10% 1 2 3 4 5 5 7 9 9 10 11 12 13 14 ECONOMETRICS Consumer Confidence 8.5% vs Last Month Lead Economic Ind. -5.5% vs Last Year 40% 30% 23% 10% 0% -10% -2M -3D% Dow Jones Industrials 2.5% vs Last Month Crude Oil o.o% vs Last Month Chart 4a -1: Summer Paid 4ccparq Index 2008- 2014 v5 2007 —� ASPEN SNOWIMSS G C T Sr T T 1r info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 Destination-Level Subscriptions °O Standard Subscription 'W W ,LL -J Lon ueu IJ111 ueu u■n _ r ■' ,W WW men =III L15111 =111 Target: June -July, 15 All Historical Functionality, PLUS: • Secure Cloud by Sales Force • New: Std. Dashboard info@DestiMetrics.com I www.DestiMetrics_com DestiMetrics" °O Premium M.M. W W—�—■ ���� Subscription —'— uoil moil w — L.I111 L ---Il Target: August — October, 15 • New: Interactive Dashboard • New: Lodging Aggregator • New: Report Generator • New: All Industry Reports • New: Prop vs Dest. Rpt 678S Franklin St. Denver, CO 80209 1 303-722-7346 32 Resort Intei l genre . Thank you! 33 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: June 16, 2015 ITEM/TOPIC: A request for permission to release a Request for Proposals (RFP) to hire an arborist to perform a tree inventory on town -owned property. PRESENTER(S): Paul Cada, Wildfire Program Administrator, and Gregg Barrie, Senior Landscape Architect ACTION REQUESTED OF COUNCIL: Staff is requesting direction from the Council in regards to releasing an RFP for a tree inventory and subsequent development of an Urban Forest Management Plan. Performing an inventory during 2015 would require a budget supplemental of up to $100,000 in the July 2015 supplemental process. BACKGROUND: For more than fifteen years, Vail's trees have experienced insect infestations nearing epidemic levels. Impacts include significant tree loss throughout town, poor tree health along Gore Creek, increased spraying of insecticides and potential impacts to water quality. Town staff is recommending a holistic approach to protecting this valuable resource, beginning with an inventory of Vail's trees. The first step in understanding the condition of Vail's trees is to initiate a tree inventory. This is a common tool used by municipalities to manage and protect the public's trees. STAFF RECOMMENDATION: Staff recommends releasing a Request for Proposals for an inventory of Vail's trees and funding the project in the July 2015 supplemental budget. Proposals will be presented to the Council for approval prior to any inventory work. ATTACHMENTS: Forest Health Memorandum 6/16/2015 0 rowN of vain Memorandum To: Vail Town Council From: Gregg Barrie, Senior Landscape Architect; Paul Cada, Wildfire Program Administrator Date: June 9t", 2015 Subject: Vail Tree and Forest Health Issues I. PURPOSE The purpose of this item is to present a briefing on forest and tree health issues within the town and to initiate a plan of action to address these issues. II. BACKGROUND The Town of Vail is no stranger to tree insect and disease issues. Starting in the early 2000's the Town was significantly impacted by an epidemic outbreak of native mountain pine beetle. During this outbreak millions of individual trees on private, town -owned and USFS managed lands were killed. Although the mountain pine beetle outbreak has subsided, the effects of this outbreak will be felt by generations in the Vail Valley. While the pine beetle epidemic has drawn the majority of the attention over the past decade, the town has also been dealing with another native insect that has reached epidemic levels locally. Starting in approximately 2006, pine needle scale was identified as a potential threat to the health of spruce trees in town. Pine needle scale is a native insect to the area that normally does not cause major tree health issues or grow to epidemic levels. This has not been the case within Vail. The scale populations throughout town have continued to grow in the past decade and the continual infestation of individual trees over many years has led to poor tree health and mortality at sites around town. A preventive spraying program was started on town properties in 2008. Since 2012, the town has spent $ 50,000 annually to spray approximately 1600 trees in an effort to reduce the impact of pine needle scale. That spraying program has been continued this year. At the end of the 2014 season the Vail Wildland Crew was tasked with the removal of several large dead trees near Gore Creek in Ford Park. It was initially thought that these trees were the victims of many years of pine needle scale infestation. Upon removal of these trees, it was determined that they had suffered repeated attack by pine needle scale, but the likely culprit of the mortality was spruce bark beetle — a native insect whose life cycle is similar to the mountain pine beetle. The crew conducted a 6/16/2015 rapid survey of the stream track between the east end of Ford Park and the International Bridge. In that area, the crew identified 58 dead and 48 significantly diseased trees that were in need of removal. Over a two week period last fall, the wildland and public works crews removed 25 of the 106 identified trees. This spring, an additional 40 trees were removed. Of those trees removed, all of them showed signs of scale infestations and most were infested with spruce beetle. III. PROPOSED PROJECT ACTIVITIES In March of 2015, staff from the fire department and public works met to discuss options for addressing tree and forest health issues throughout town. Everyone agreed that the trees are an important part of the landscape of the Vail Valley and that another widespread infestation would alter this aesthetic. Many topics were discussed throughout these meetings but in general the discussion focused around two topics: 1) In light of repeated insect infestations, what measures should be taken, and to what extent, to protect the town's trees and to educate the public on protection options? 2) How do we remove the trees that are already dead and in many places have very limited access and high sensitivity? Inventory The group felt that the first step in addressing both of these topics was to have a clear picture of the scope of the problem. The town does not have an inventory of trees on town -owned property. Staff has a general understanding of problem areas, but spraying records do not address specific trees or how effective treatments have been. Understanding the effectiveness of the treatments could result in significant cost savings each year as well as reduced environmental concerns due to less spraying. The town owns approximately 1000 acres of land, of that approximately 400 acres could be classified as forested. Of the remaining 600 acres, most have at least a few trees on them. To do a full inventory of every tree that the town owns would be extremely time consuming and cost prohibitive. The group felt that an inventory could be designed that would give a good picture of the extent of tree health problems, a record of treatments and an evaluation of the effectiveness of those treatments. The information gained from this inventory will be critical in informing future decisions about forest health matters. It is important that the inventory/evaluation occur during summer months so that the full health of the tree can be assessed. It is desirable to gather the information during 2015 so that findings can be applied to the 2016 spraying program. These findings could result in a significant reduction to the spraying program, maybe up to 50%. Based on current project load, staff recommends that the most effective way to accomplish this goal is to hire a certified arborist to perform the inventory. Initial estimates for an inventory of trees on town -owned lands, as provided by a trusted local arborist, are between $50,000 and $100,000. Town of Vail Page 2 6/16/2015 Prevention The town has a relatively long-standing preventative spray program for pine needle scale. The oversight for the program has been passed around over the years and the program has changed based on the contractor, budget and water quality concerns. Town staff has been monitoring the program over the years but no comprehensive study of the effectiveness has been completed to date. It is unclear at this time whether it is warranted to use preventive spraying measures to address spruce beetle. The use of preventative treatments is particularly challenging in areas adjacent to the stream tract where options are limited due to environmental sensitivity. A standard practice in the use of pesticides is called Integrated Pest Management (IPM). IPM recommends four general methods for controlling pests — Cultural, Biological, Mechanical and Chemical. The town has used the IPM concept for noxious weed control for many years. Developing an IPM plan for tree pests is recommended and could be included in a future Urban Forest Management Plan. Tree Removal The last component that the group discussed was removal of the dead and infested trees throughout the town. In addition to the 106 identified near Ford Park, numerous additional trees that may require removal have been identified. Many of these represent a hazard to the public and infrastructure if they were allowed to fall naturally. One of the significant difficulties is that many of these trees are large and are located in hard to access locations along the stream tract. As an example, last season's removals required seven days to remove twenty-five trees and this spring, the additional forty trees required two weeks for removal. And this was in areas with some access for heavy equipment. However, many areas lack access options. In order to remove wood and slash, a variety of techniques will have to be utilized. In areas where access by heavy equipment is possible, all wood and slash should be removed. In areas where heavy equipment access is not feasible, the removal of as much material as possible is desirable recognizing that much of the wood and possibly some of the slash will remain. With literally hundreds of trees that may require removal, the departments involved do not have resources that are solely dedicated to removing these trees. It may be prudent to use a combination of methods and resources including town staff and equipment as well as contractors to complete this task. It will be important to prioritize the removal of these trees based on the following criteria: 1) Imminent threat to life or property 2) Negative aesthetic value to a high public use area 3) All other dead or significantly infested trees 4) Insure compliance with Town Code in relation to dead/hazard trees Town of Vail Page 3 6/16/2015 IV. DESIRED OUTCOME 1) Comprehensive Tree Inventory 2) Develop better understanding of overall tree health 3) Develop Urban Forest Management Plan a. Recommendations for future tree care b. Tree planting/reforestation recommendations c. Integrated Pest Management d. Evaluation of wildland fire defense zones 4) Update Town Code 5-11 to include other tree pests (currently addresses only Mountain Pine Beetle) The best approach is to address these issues in an holistic manner. Ultimately, the development of an Urban Forest Management Plan is recommended. A plan of this nature would incorporate all of the components described above as well as provide direction for forest management for the multitude of town departments that have a component of forest health in their mission. Additionally this type of plan would provide an avenue for town staff and the public to understand the activities occurring on the town -owned lands. V. ACTION REQUESTED The first step in understanding the condition of Vail's trees and protecting this valuable resource is to initiate a tree inventory. Public Works and the Fire Department are requesting permission to release a Request for Proposals (RFP) to hire an arborist to perform a tree inventory on town -owned property. As noted previously, an inventory will help direct future actions in regards to spraying, cutting, planting and also in the development of an Urban Forest Management Plan. Once proposals are evaluated, staff will present options, costs and proposed actions to the Council. VI. STAFF RECOMMENDATION Staff recommends releasing an RFP to conduct a tree inventory on town -owned lands as a first step in addressing the tree and forest health issues in Vail. Town of Vail Page 4 6/16/2015 Other trees around town exhibiting stress and dieback. More than 75 trees have been removed from areas near the Vail and Lionshead parking structures over the past five years, the result of pine needle scale, aspen scale and other stressors. Town of Vail Page 7 6/16/2015 4 a Left: a combination of aspen scale, aphids and cytospera canker resulted in the deaths of numerous aspen trees at the Village parking structure. Below: over -planting of singular species benefits plant pests. Diversified landscape plantings should be encouraged throughout town. Town of Vail Page 8 6/16/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: June 16, 2015 ITEM/TOPIC: Information Update: 1) CSE DRAFT June 3, 2015 Meeting Minutes 2) United States Department of Agriculture, Forest Service and Eagle -Holy Cross Ranger District Vail Intermountain Project request for comments letter and Notice of Proposed Action ATTACHMENTS: CSE June 3, 2015 DRAFT Meeting Minutes Vail Intermountain Project request for comments 06052015 Notice of Proposed Action Vail Intermountain Project 6/16/2015 TOWN OF VAIL' Commission on Special Events COMMISSION ON SPECIAL EVENTS MEETING and Joint Meeting with Vail Local Marketing District Advisory Council Vail Town Council Chambers Wednesday, June 3, 2015 @ 8:30 am CSE Members Present: Jeff Andrews Barry Davis Mark Gordon Rayla Kundolf Marco Valenti Alison Wadey CSE Members Absent: Shenna Richardson Town of Vail Staff Present: Kelli McDonald, Economic Development Manager Sybill Navas, Special Event Coordinator Others Present: Laura Waniuk, Event Liaison Margaret Rogers, Vail Town Council Jim Kellen, Vail Resorts/VLMDAC Sandra Perrig, Vail Valley Partnership Brooke Skjonsby, Vail Resorts Kristen Yantis, Malen Yantis PR Jill Lammers, Vail Valley Partnership Meggen Kirkham, Site Marketing Alan Himelfarb, Starting Hearts Beth Slifer, VLMDAC Skip Thurnauer, VLMDAC Todd Wallis, Vail Leadership Institute Corinne Hara, Vail Leadership Institute/TEDx Vail John Dawsey, VLMDAC/CME Dale Bugby, VLMDAC/Vail Town Council Jamie Gunion, VLMDAC/Vail Recreation District Gaby Milhoan, Peak Wellness Lauren Arnold, Peak Wellness Angela Mueller, Taste of Vail Tracey Flower, Vail Symposium AGENDA: Meeting materials can be accessed after May 29 at the following link: http://65.38.144.10/WebLink8/0/fol/321727/Row1.aspx CSE Chair, Barry Davis, called the meeting to order at 8:31 am CSE Minutes June 3, 2015 Page 1 of 4 6/16/2015 Administrative Items Approval of the Minutes of the CSE's Meeting on May 6, 2015 ➢ Motion to approve the minutes of the CSE Meeting, May 6, 2015, as presented. M/S/P: Andrews/Gordon/Unanimous The motion passed 6-0, Richardson not present Financial/Contract Overview o Categories were added to the allocation, these represent the dashboard survey overview from RRC o Formatting of document to be reviewed to increase type size "Millennials Defined": Report at VLMDAC 10am on June 18- Antlers Event Recap - Taste of Vail — Angela Mueller Davis asked about the results of the survey. Were they comparable to the separate Intercept survey? Mueller said yes, they were comparable and had similar results. The RRC survey only covered the Lamb Cook -off Event. The staff from the wineries will be surveyed with results to be delivered later this year. Larger sponsorship with 5280 and Denver Post provided promotions close the start of the event and resulted in attracting many last minute guests. The event's ticket sales increased by 20% over last year. The NPS was 51. The 2016 dates will be March 30 -April 2. Mueller is looking to grow sponsorship for 2016. Social media presence generated grassroots marketing and created interesting stories about the wineries, chefs, etc. Over 21 writers were hosted from all over the nation. The Rose tasting was successful, and having outgrown the Arrabelle Plaza area will expand its area for 2016. McDonald stated that the NPS of 51 was related to the attendee demographic. The research has shown that Millennials as a group tend to only give 6, 7 or 8 (passives) on the survey, which results in lower NPS scores. Andrews stated that the initial NPS score of 51 is a good benchmark to start from. Davis stated that he recognized that the event was very well priced and affordable. ➢ Motion to approve the release of final disbursement of the CSE funding for the Taste of Vail: M/S/P: Andrews/Kundolf/Unanimous The motion passed 6-0, Richardson not present Joint Meeting with Vail Local Marketing District Advisory Council (VLMDAC) a. VLMDAC Strategy Overview: Jim Kellen, Kelli McDonald b. CSE Event Funding Category Revisions: Review changes w/VLMDAC c. Discussion: 2016 CSE RFP development: alignment, strategy and brand fit Davis asked if the result in increased guests or ADR impacts sales tax the most. McDonald said currently it's ADR, but they would like for it to be increased number of guests. Davis then asked about the capacity and how that plays into marketing. Andrews stated that bed base is what limits the capacity, new guests are important, retention of existing guests is also key. McDonald mentioned the "mid week" marketing promotion and how the VLMDAC is trying to increase occupancy in the middle of the week. The marketing message is: "start your weekends early". Kellen reviewed the overall strategy for the VLMDAC marketing planning and funding of programs. McDonald presented a quick overview on Millennials research. It's important to CSE Minutes June 3, 2015 Page 2 of 4 6/16/2015 create destination events that appeal to Millennials, such as SXSW (South by Southwest.) The key to appeal to Millennials is focus on the experiential and story. Andrews reviewed the updates to the event categories and explained the strategy and thinking behind all the categories. Slifer asked about the scoring process, Andrews and Gordon commented on how the CSE scores the RFP's and if the scores are aligned within the group, then the decision is streamlined. If there is a disparity in the scores, then the group has a longer discussion regarding that event. Slifer asked about event scheduling and Navas gave an example of the Ford Fields and the number of events slated in July 2016. The goal is to fill in holes in the calendar where the capacity is lower. Andrews mentioned the strategy to add mid -week events to the schedule. The CSE has also asked other producers to start their events earlier to bring guests in earlier in the week. Dawsey said that there may be some opportunity for mid -week events in the Educational and Enrichment category. This year GoPro Mountain Games Expo officially opens a day earlier, on Thursday. Slifer mentioned that the CSE has raised the bar in representing the Vail brand. Attracting Millennials and maintaining the persona of the brand may be difficult. Yantis asked about the strategy and direction of the Wellness events efforts. Andrews stated that it's going to be a test and see where things move in the future. Davis mentioned that the CSE's role is not to create events; it's about assessing and evaluating ideas that are brought to the CSE. Thurnauer mentioned that the Educational and Enrichment is a forward-looking scorecard and is a little more subjective based on infancy of events and opportunity for growth. Andrews stated that the documents will continue to evolve. Dawsey mentioned that for some of these larger, established events, there could be an opportunity to expand into the education area. Kundolf stated that there are already events doing this, Dance Festival, Jazz Festival and the Film Festival. Navas remarked that it was the opening of the Gerald R. Ford Amphitheater 1987 was a driving force in developing the level and variety of activity and increased visitation in the summer. Andrews said that the CSE sees a need for a specific venue. The VLMDAC recognizes the need for the physical capacity of some type of cultural/learning location. Slifer mentioned that the ability to fill the hotel capacity is a challenge until Vail has a facility to support events. Kundolf stated the space for events needs to be identified early because the development will take quite a long time. Slifer commented that the CSE has come a long way and is doing a great job. Rogers stated she is very proud of the Commission. Kundolf stated that the ERC (Event Review Committee) and the Liquor Board have been great support for this event program. Event Liaison Report: Laura Waniuk Please see full presentation for further information. Review applications for the remaining $6,000 in Tier IV Category budget, and determine which applicant will receive the funding based on the revised criteria for the Education and Enrichment Events category. a. Starting Hearts 1St Annual Golf Tournament at the Vail Golf Club: Alan Himelfarb b. Vail Symposium: 2015 Summer programming — Tracey Flower c. Peak Wellness Retreat- Marketing and Programming: Gaby Milhoan d. Vail Leadership Institute: Torch Awards — Ross Iverson e. Vail Leadership Institute: Kids Ted -x Youth @ Vail (presentation, not a formal request) — Corinne Hara CSE Minutes June 3, 2015 Page 3 of 4 6/16/2015 Please see attached proposals and presentations for details about the above programs. The CSE discussed the scoring, the amount of $6000 and the potential impact of the amount on each organization. It was also brought to their attention to look at the organization's previous funding allocation for 2015. There was continued discussion about the types of events and recipients and how the criteria apply. Motion to approve the funding allocation of $6,000 to Starting Hearts Golf Tournament M/S/P: Kundolf/Valenti/Unanimous The motion failed 1-5, Kundolf in favor and all others opposed, Richardson not present Motion to approve the funding allocation of $6,000 the Vail Leadership Institute M/S/P: ValentiMadey/Gordon abstained. The motion passed 6-0, Richardson not present New Business and Community Input Motion to Adjourn at 11:31 am M/S/P: Andrews /Kundolf /Unanimous present The motion passed 6-0, Richardson not Next CSE Meeting: Wednesday, July 1, 2015 - 8:30am @ Vail Town Council Chambers CSE Minutes June 3, 2015 Page 4 of 4 6/16/2015 US United States Forest Eagle -Holy Cross Ranger District 24747 US Hwy 24 _ Department of Service P.O. Box 190 Agriculture Minturn, CO 81645-0190 970-827-5715 FAX: 970-827-9343 File Code: 1950; 2410 Date: June 5, 2015 Dear Interested Party, The Eagle/Holy Cross Ranger District of the White River National Forest (WRNF) welcomes your comments on our proposal to implement hazardous fuels and forest health treatments on approximately 316 acres of National Forest System lands in the Vail Intermountain area west of the town of Vail. The Forest Service intends to use the Healthy Forests Restoration (HFRA) Act to conduct the environmental analysis. To make a fully informed decision it is important that I understand any issues you may have with this proposal and how you believe they could be addressed. In the context of our environmental analysis, "issues" are defined as concerns with the proposed action based on some effect you believe it would cause. In order for your input to be most useful, it should be specific to this proposal rather than generic to all projects of this type. Comments offered in support of the proposal are also welcome. A notice of proposed action is available on-line at: http://www.fs.fed,us/nepa/nepa project expphp?12roiect=44884. The notice and supporting documentation is also available for review at the Eagle/Holy Cross Ranger Station, 24747 US Highway 24, Minturn, CO 81645. Additional information regarding this action can be obtained from: Cary Green, PO Box 190, Minturn, CO 81645, email cgreen@fs.fed.us The proposed project is an activity implementing a land management plan and subject to the objection process described in 36 CFR 218 Subpart C. The Forest Service is combining scoping with the legal notice and opportunity to comment, as described in 36 CFR 218.24. A public meeting to give notice of the project and provide information will be held on June 22, 2015 from 4:00-6:00p.m.at the West Vail Fire Station, 2399 N. Frontage Road W, Vail, Colorado 81657. How to Comment and Timeframe Specific written comments on the proposal will be accepted for 30 calendar days following publication of this notice in the Vail Daily. The publication date in the newspaper of record is the exclusive means for calculating the comment period. The regulations prohibit extending the length of the comment period. Written comments must be submitted via mail, fax, electronically, or in person (Monday through Friday, 8:00 a.m. to 4:30 p.m., excluding holidays) to: Cary Green, c/o Responsible Official David Neely, District Ranger, P.O. Box 190, 24747 US Highway 24, Minturn, CO 81645 FAX: (970) 827-9343. Electronic comments including attachments can be submitted to: s Caring for the Land and Serving People Printed on Recycled Paper W 6/16/2015 https://cara.ccosystem-manai4ement.or /Public//Commentlnput?Pi-oiect=44884 Persons commenting should include: 1) name, address, telephone number, organization represented, if any; 2) title of project for which the comment is being submitted; and 3) specific facts and supporting reasons for the Responsible Official to consider. It is the responsibility of persons providing comments to submit them by the close of the comment period. Only those who submit timely and specific written comments will have eligibility to file an objection under §218.8. Individuals and organizations wishing to be eligible to object must meet the information requirements in §218.25(a)(3). Names and contact information submitted with comments will become part of the public record and may be released ander the Freedom of Information Act. This legal notice also serves to notify and invite public comment on the proposal as stipulated in 36 CFR 800.3 of the National Historic Preservation Act. The U.S. Department of Agriculture (USDA) is an equal opportunity provider and employer. Thank you for engaging in the management of your White River National Forest. Sincerely, DAVID NEELY District Ranger cc: Cary Green, ,Shelby Limberis, Brett Crary 6/16/2015 Notice of Proposed Action Vail Intermountain Project Eagle / Holy Cross Ranger District White River National Forest Eagle, County, Colorado portions of Sections 12, 13, 14, 22 and 23, Township 5 South, Range 81 West, 6th Principal Meridian, Eagle County, Colorado Comments Welcome The Eagle/Holy Cross Ranger District of the White River National Forest (WRNF) welcomes your comments on our proposal to implement hazardous fuels and forest health treatments on approximately 316 acres of National Forest System lands in the Vail Intermountain area west of the town of Vail, Colorado. The Forest Service intends to use the Healthy Forests Restoration Act (HFRA) to conduct the environmental analysis. Instructions for submitting comments are described on the last page of this document. Background The Town of Vail and Vail Fire Department are concerned about wildfire risk to private residents and infrastructure adjacent to National Forest System Lands, especially in light of the wildfires that have affected front -range communities of Colorado in recent years. The area of concern is west of the Vail Ski Area boundary to Dowd Junction, also known as West Vail or Vail -Intermountain. The project area has been affected by the mountain pine beetle outbreak which swept through central Colorado between 2004 and 2012. Some small stands and pockets of aspen are intermixed within the lodgepole pine forest. Forest inventory data from 2014 indicate that mortality rates in lodgepole pine over 7.0 inches diameter at breast height (DBH) vary between 36 and 59 percent (trees per acre). This mortality predominantly occurs in trees over 10.0" DBH. Standing dead trees are deteriorating and are expected to fall to the ground within the next 10-15 years. These dead trees would cumulatively contribute to hazardous fuel loading within the project area. Hazardous fuels accumulations associated with localized tree mortality could create an unacceptable fire hazard that could support future high severity/high intensity fire behavior in the event of an ignition. In 2014, WRNF vegetation and fuels staff assessed the current forest health and fuels situation in the Vail Intermountain project area. Recommendations were developed for potential vegetation treatments that would reduce future hazardous fuel loading, reduce 6/16/2015 Vail Intermountain Project Notice of Proposed Action wildfire risk, and enhance forest health within the Vail Intermountain Wildland Urban Interface, (WUI). These staff recommendations and proposed treatments complement the 62 acres of hazardous fuels reduction treatments completed between 2004 and 2008 on private, county and federal lands in the Vail Intermountain WUI. The Forest Service has been working collaboratively with the Town of Vail, Vail Fire Department, Eagle County Wildfire Council, Vail Resorts, Eagle River Water and Sanitation District, Colorado Parks and Wildlife (CPW) and other individuals interested in the project. Purpose of and Need for Action In 2007, the Deputy Regional Forester for the Rocky Mountain Region of the US Forest Service declared the current mountain pine beetle outbreak to be an epidemic. The epidemic within Eagle County affected the mature lodgepole pine vegetation to varying degrees before finally subsiding in 2012. Proposed treatments would provide an opportunity to reduce current and future hazardous fuel accumulations and hazardous fuel continuity associated with the lodgepole pine mortality within the project area. In addition, favorable conditions for aspen regeneration would be expected to occur in created openings. Management area direction as described in the White River National Forest Land and Resource Management Plan — 2002 Revision (Forest Plan) was used to further develop the Vail Intermountain Purpose and Need and Proposed Action. The entire Vail Intermountain project is located in forest plan management area 7.1 — Intermix. Management actions are geared toward influencing the vegetation composition and structure to promote visual screening and to minimize hazardous fuel loading patterns. I Wildland Urban Interface (WUI) is defined as the line, area or zone where structures and other human development meet or intermingle with undeveloped lands or vegetative fuel (2011 Eagle County Wildfire Protection Plan, p. 13, See Figure 2) 2 6/16/2015 Vail Intermountain Figure 1: Vail Intermountain Project Area Vicinity Map Notice of Proposed Action N Scale : 1.250,000 Vail Intermountain Project Vicinity Map EaglelHoly Cross Ranger District White River National Forest Eagle County, Colorado _ -- e+lam '4 sections 12, 13, 14,22 and 23, Township 5 south, Range 81 West. 5th Principal Meridian, Eagle County, Cnlorad o_ COG,420f15 ora Wolcott Avon vai x inturn Q A'° 1 LEGEND Vail Intermountain T.._.. . na„a� M �b Project Area �::-":•-_r[ao%g-hure Fore95eivice. GIS dataaM Colorado M ountain Town -n __=.-a 3'. aoccrate onyat sazles:t�•on e[ rmn4ke h'eb=ng tenor 'I C CS Su p. ryosr, he. h hose Wr j� Intl rstatE inaccE r m¢leac mSrewl6. (� T[ �.Y,+=,Tr=P3r=5tsao Highway d rto :-. arA Private ownership - . F , l _ [ bz rmti6ed t[[.=the Rp % fi-,r ,=rP Duti.. All maps in this document are reproduced from geospatial information prepared by the U.S. Department of Agriculture, Forest Service. GIs data and product accuracy may vary. They may be: developed from sources of differing accuracy, accurate only at certain scales, based on modeling or interpretation, incomplete while being created or revised, etc. Using GIS products for purposes other than those for which they were created may yield inaccurate or misleading results. The Forest Service reserves the right to correct, update, modify, or replace, GIS products based on new inventories, new or revised information, and if necessary in conjunction with other federal, state, or local public agencies or the public in general as required by policy or regulation. Previous recipients of the products may not be notified unless required by policy or regulation. For more information, contact the White River National Forest at (970) 945-2521. The purpose of the Vail Intermountain project is to: Reduce the current and future wildfire hazard to and from adjacent communities by managing existing hazardous fuels on federal lands. Create strategic hazardous fuel breaks and maintain/expand existing aspen diversity on federal lands through vegetation management activities while maintaining ecosystem structure and processes. The action is needed because: Moderate to high levels of tree mortality in lodgepole pine from the 2004-2012 mountain pine beetle outbreak exist within the project area which will contribute to current and future hazardous fuels. 3 6/16/2015 Vail Intermountain Notice of Proposed Action The continuous canopy of mature lodgepole pine in the project area increases the risk of a running crown fire and reduces the likelihood of protection of valuable infrastructure in the West Vail area. The majority of the aspen within the project area is mature and has been succeeded or will be succeeded by conifer tree species (lodgepole pine, blue spruce, subalpine fir, Engelmann spruce, Douglas -fir). Aspen stands act as an effective natural fuel break2 which will modify fire behavior. Proposed Action Approximately 194 acres of hazardous fuels treatments would be implemented within 316 acres encompassing five treatment units. The entire project area consists of 1,391 acres and is within the Game Creek Roadless area. Vegetation treatments would occur within the WUI adjacent to the Town of Vail (at -risk community). Treatments would be designed to mitigate existing and future heavy fuels accumulations, enhance aspen regeneration, reduce existing surface fuels, create canopy breaks and crown separation to minimize crowning potential in the event of a wildfire. Where treatments occur, areas would be managed for low regeneration stocking levels to delay crown closure and prolong the life of the hazardous fuels treatment. The proposed action would reduce and maintain surface fuel loading at 5-15 tons per acre within treatment areas. Helicopter yarding3 would be utilized for vegetation treatments involving whole tree removal from treatment units. Trees would be flown to landing locations on state, federal and/or private land where they would be processed and loaded onto logging trucks for delivery to local forest product markets. These landing areas would be located on Colorado Parks and Wildlife property near treatment unit 1, Donovan Park near treatment unit 5 and on National Forest System (NFS) lands within the Vail Ski Area boundary. Where helicopter yarding is not used, hand treatments would be used to complete the project. Hand treatments would involve felling, limbing and bucking trees. This material would be piled for later burning during the fall/winter seasons. Landing locations on private lands would be dependent upon agreements made with private land owners for use associated with the proposed action. Non Forest System roads necessary for log hauling and access include; Basingdale Boulevard, Kinnickinnick Road, South Frontage Road, Upper Matterhorn Circle, Geneva Drive, Matterhorn Circle, Mill Creek Road and Vail Valley Drive. No temporary road construction would be needed to access treatment units on National Forest System Lands. 2 ("Aspen Stands as Wildfire Fuel Breaks," Fechner, Gilbert H. f and Jack S. Barrows, 1976). 3 Helicopter Yarding is defined as a logging method that uses a helicopter to bring logs or trees from a forest area to a landing area where they can be loaded onto trucks 4 6/16/2015 Vail Intermountain Project Notice of Proposed Action A variety of silvicultural prescriptions would be used in combination within treatment units including: Patch Clearcut4 (<10 acres in size) of lodgepole pine stands. Within this prescription, up to 50% of the area may be treated. Individual trees selection (dead only) and/or group selection (groups < 2 acres in size) of lodgepole pine. Within this prescription, up to 50% of the area may be treated, with no more than 30% of the area treated with group removals Coppice Cut? (<10 acres in size) of aspen stands. Individual tree selection (dead only) in aspen stands. Prescribed fire may be applied on up to 194 acres to reduce fuel loading to desired levels within treatment areas only (pile burning and/or broadcast burning). Table 1: Proposed Action by Silvicultural Prescription Silvicultural Cover Acres Treatment Area Threshold Threshold Prescriptions TviDe Acres Patch Clearcut < 10 Lodgepole 156 Up to 50% 78 acres Pine Individual Tree Lodgepole 88 Up to 50% overall, no more 44 Selection (Dead Pine than 30% in group removal (26 acres in Only), Group group Selection < 2 acres removal) Coppice Cut < 10 Aspen 10 None 10 acres Individual Tree Aspen 62 None 64 Selection (Dead Only) Totals 316 194 4 Patch Clearcut is defined as a type of stand clearcutting where patches (or strips) are clearcut within an individual stand boundary in two or more entries to produce an even -aged stand. As even -aged, the range of tree ages is usually less than 20 percent of the rotation after harvest of all patches. (FACTS definition, 2014). 5 Individual Tree Selection is defined as an uneven -aged regeneration method in which trees are cut in small groups and new age classes are established. The width of groups is commonly less than approximately twice the height of the mature trees. Individual trees in the matrix may or may not be harvested to provide improved growing conditions for remaining trees. Multiple entries of this activity ultimately results in an uneven -aged stand of 3 or more age classes. 6 Group Selection is defined as an uneven -aged regeneration method in which trees are cut in small groups and new age classes are established. The width of groups is commonly less than approximately twice the height of the mature trees. Individual trees in the matrix may or may not be harvested to provide improved growing conditions for remaining trees. Multiple entries of this activity ultimately results in an uneven -aged stand of 3 or more age classes. 7 Coppice Cut - A regeneration method in which all trees in the previous stand are cut and the majority of the regeneration is from sprouts or root suckers. Silvicultural Prescription — A document written or approved by a certified silviculturist that describes management activities needed to implement a silvicultural treatment or sequence of treatments. 6/16/2015 Vail Intermountain Notice of Proposed Action These silvicultural prescriptions would focus on: Hazardous Fuels Reduction — concentrate on removal of live and dead trees where lodgepole pine mortality is 35% or more; and/or removal of dead trees within 400 feet of private lands. Aspen Enhancement - expand aspen stands by removing live and dead conifer in and around aspen stands, and removing aspen to promote regeneration. Table 2: Silvicultural Prescriptions by Treatment Unit (acres) Treatment Unit Total Unit Acres Individual Tree Selection (Dead Only) acres Coppice Cut < 10 acres Patch Individual Tree Clearcut Selection (Dead < 10 acres Only), Group Selection < 2 acres Treatment Acres 1 108 22 8 16 23 69 2 26 0 1 12.5 0 13.5 3 94 2 1 25.5 20 48.5 4 67 38 0 14.5 0 52.5 5 21 0 0 9.5 1 10.5 Totals 316 62 10 78 44 194 Figure 2: Vail Intermountain Proposed Treatment Units VAN.. INTERMOUNTAIN PROJECT ''• FROPOSEDACTION:Eil- - White.River National Forest -�- _ Eagle'NofyCross Ranger DrstrrcY - potions F S liens '2,13,14,22 and 29, T—hm b S..-, Range BY West. N - f I nth Fri—ipd M an d , Eagl CPunry, CPlPrado. l inch= 833 feet o am aia Iaao zwuAM � t i kms.. �: '• j �':1 , Dow _Legend '�� ©MII InlemnupCem RgeGHre¢ \ _ Yege4tion heatrneMs 1W ; +s - - udge"o PDO Pan C4[ I>�gepde prrie-I,gintlual free SH¢Ulm Ionia ontyy G,oup 59Mwn �n-C[IpPce Gul ,,�.�MpenInUi,muel Tree Sek 'an {nea'enly� � Rop-"-'Lerldng Mea � Ropaie0 Heuf Route 6/16/2015 Vail Intermountain Project Notice of Proposed Action Associated activities would include road maintenance on National Forest System roads. In conjunction there may also be temporary road use (construction, use, and closure/obliteration) on private roads not managed by the Forest Service. Vegetation management activities could begin as early as 2016 and be complete within 5-10 years. This project may be implemented using timber sale contracts, stewardship contracts, agreements, and/or service contracts. It is expected that multiple years of vegetation management would occur over the life of the project. Other associated activities such as monitoring (regeneration and fuels surveys) would be completed by 2025. Design Features are site-specific elements developed to further define and guide the proposed action. The following are Design Features developed for this proposal through the collaboration process. Follow all Water Conservation Practices and Best Management Practices to improve or maintain water quality. Follow WRNF Forest Plan Standards and Guidelines. To minimize disturbance to deer and elk within their migration corridor, restrict all operations from October 16 thru June 30 annually (CPW recommendation). To minimize conflicts with recreational events and users on the Vail Resort permit area, prohibit helicopter yarding, log hauling and associated activities at landing area on Saturday/Sundays and holidays (Vail Resort's recommendation). Management Direction The project will be designed to conform to the Forest Plan and all other laws, regulations and policies. Forest Plan standards and guidelines will be applied as appropriate to meet Forest Plan goals and desired conditions. The proposed action aligns with goals, objectives, and strategies from the 2002 White River National Forest Land and Resource Management Plan (Forest Plan pgs. 1-3 thru 1-11) specifically: Goal 1: Promote ecosystem health and conservation using a collaborative approach to sustain the nation's forests, grasslands, and watersheds. Objective la — Improve and protect watershed conditions to provide the water quality and quantity and soil productivity necessary to support ecological functions and intended beneficial uses. Objective ld — Increase the amount of forest and rangelands restored to or maintained in a healthy condition with reduced risk and damage from fires, insects, disease and invasive species. 6/16/2015 Vail Intermountain Project Notice of Proposed Action Objective le — Work cooperatively with individuals, organizations, local, state, tribal and other federal agencies to promote ecosystem health and sustainability across landscapes. Goal 2: Provide a variety of uses, products, and services for present and future generation by managing within the capability of sustainable ecosystems. Objectives 2c — Improve the capability of national forests and rangelands to sustain desired uses, values products and services Silvicultural standards and guidelines applying to the Vail Intermounain WUI (Forest Plan pg. 3-12 specifically: Standard 8. When trees are to be harvested on other than suitable lands, exceptions to the five year restocking standards are appropriate as documented in project decisions when the harvest meets on of the following: • Where provided for in specific management practices and prescriptions; • Where it is desirable to delay the onset of regeneration and crown closure to meet specific desired conditions and management objectives The entire project area is within the Game Creek Roadless area and is not part of the suitable timber base. The project area is located within the following Forest Plan -designated management areas: Forest Plan Management Area Proposed Treatment Area Acres 7.1 — Intermix 316 Forest Plan 7.1 Intermix management actions are geared toward influencing the vegetation composition and structure to promote visual screening and to minimize hazardous fuel loading patterns. The following standards and guidelines apply in Management Area 7.1 — Intermix: Public Relations Guideline 1. Management activities are coordinated with other affected landowners. Guideline 2. Develop, where appropriate and practical, coordinated multijurisdictional land management efforts. Insects and Disease Guideline 1. Minimize potential for insect and disease outbreaks through vegetation treatments, maintaining stands at a moderate or lower risk. Vegetation Management Standards 1. These areas are not part of the suitable timber land base. 6/16/2015 Vail Intermountain Notice of Proposed Action Standards 2. Vegetation management practices will be used to meet resource management objectives other than wood production. Nature of Decision to be Made For this project, the responsible official is the Eagle/Holy Cross District Ranger, David Neely. Given the purpose and need, the responsible official will review the environmental analysis of the proposed action, other alternatives, and any public comments in order to make the following decisions: 1. Whether the proposed action will proceed as proposed, as modified by an alternative, or not at all. 2. If it proceeds: a.) Whether to prepare an Environmental Assessment or an Environmental Impact Statement. b.) What design features/mitigation measures and monitoring requirements should be applied to the proposed action. c.) Whether the project requires any Forest Plan amendments. Public Involvement The project was first listed in the Schedule of Proposed Actions in October 2014 with updates provided quarterly. Further information about this project can be found on our website at http://wwwe s.fed.us/sopa/forest-level.php?110215. A public collaborative meeting was held at the Holy Cross Ranger District office on March 26, 2015 to further refine the proposed treatments for this project. Each interested party or organization submitted written and/or oral comments during the initial collaboration period. These comments have been incorporated into the proposed action and support the purpose and need for action. The Town of Vail and Vail Fire Department fully support the project as designed. A public meeting to provide notice of the project and provide information will be held on June 22, 2015 from 4:00-6:OOp.m.at the West Vail Fire Station, 2399 N. Frontage Road W, Vail, Colorado 81657. Alternatives to the Proposed Action No Action The effects of not taking action will also be analyzed as required by Council on Environmental Quality regulations (40 CFR 1502.14(d). Under the No Action alternative the Proposed Action, including treatment of approximately 316 acres of forested lands, would not occur. s 6/16/2015 Vail Intermountain Notice of Proposed Action Other Alternatives Considered but Eliminated from Detailed Study HFRA requires that only the proposed action be analyzed with one exception. If the community has adopted a Community Wildfire Protection Plan and the proposed action does not implement the recommendations in the plan regarding the general location and basic method of treatments, the agency is required to analyze the recommendations in the plan as an alternative to the proposed action (HFRA 104(d)(2) and (3)). The proposed action is consistent with recommendations in the 2011 Eagle County Community Wildfire Protection Plan; therefore, no other alternatives will be analyzed. Effects and Issues to Consider The environmental assessment will address the effects of the no action and proposed action to the following resources: forest vegetation, wildlife habitat, hydrology, soils, botany, fire and fuels, scenery, recreation, heritage resources, economics, roadless and transportation. The assessment will be issue -driven and contain detail proportionate to the degree to which a resource may be affected. An issue is an effect caused by some element of the proposed action, or an alternative, around which there is disagreement or concern. At this time, the Forest Service has not identified any issues and will use information gathered from comments to identify any potential issues to be addressed. These will be considered and addressed in the environmental analysis. Some issues may be addressed through modification of the proposed action, development of a new alternative, design features or mitigation measures. Comment Process for Environmental Assessment The proposed project is a hazardous fuel reduction project and is subject to the objection process described in 36 CFR 218 Subpart C. The Forest Service is combining scoping with the legal notice and opportunity to comment, as described in §218.24. The public is encouraged to provide specific written comments on this proposal, including supporting reasons for the responsible official to consider. Specific written comments should be within the scope of and have a direct relationship to the proposed action. Written comments will be accepted for 30 calendar days following the publication of a legal notice in the Vail Daily. The publication date in the newspaper of record is the exclusive means for calculating the comment period. The regulations prohibit extending the length of the comment period. Written comments must be submitted via mail, fax, electronically, or in person (Monday through Friday, 8:00 a.m. to 4:30 p.m., excluding holidays) to: Eagle / Holy Cross District Ranger, c/o Responsible Official David Neely , PO Box 190, 24747 US Highway 24, Minturn, Colorado, 81645, FAX: (970) 827-9343. Electronic comments including attachments can be submitted to: hgps://cara.ecosystem-management.org/Public//Commentlnput?Project=44884 It is the responsibility of persons providing comments to submit them by the close of the comment period. Only those who submit timely and specific written comments will have 10 6/16/2015 Vail Intermountain Project Notice of Proposed Action eligibility to file an objection under §218.8. For objection eligibility, each individual or representative from each entity submitting timely and specific written comments must either sign the comment or verify identity upon request. Individuals and organizations wishing to be eligible to object must meet the information requirements in §218.25(a)(3). Names and contact information submitted with comments will become part of the public record and may be released under the Freedom of Information Act. If the agency determines there are no significant impacts, that finding along with the EA and a draft decision notice will be published for a 30 -day objection period. If no specific written comments are received during the designated opportunity for comment, the project will not be subject to objection. If the EA concludes there is potential for significant impacts, then an environmental impact statement will need to be prepared. This Notice of Proposed Action also is requesting your comments under Section 106 of the National Historic Preservation Act, as amended (NHPA). Consultation under the NHPA seeks to consider the views about an undertaking and its effects on historic properties for the agency official to consider in decision making (36 CFR 800). Additional information regarding this action can be obtained from: Cary Green, PO Box 190, Minturn, CO 81645, phone: (970) 827-5160, or by email at cgreen&fs.fed.us. 11 6/16/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: June 16, 2015 ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports 6/16/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: June 16, 2015 ITEM/TOPIC: Executive Session, pursuant to 1) C.R.S. §24-6-402(4)(b)(e) -to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Vail Valley Medical Center Pre -Development Agreement; 2) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions; Regarding: Urban Renewal Legislation. PRESENTER(S): Matt Mire, Town Attorney 6/16/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: June 16, 2015 ITEM/TOPIC: Adjournment (4:50 pm) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JULY 7, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Future agenda items: 2016 Budget Preview Meeting - 7/7 (morning) Lionshead Skate Park Update - 7/7 San Miguel de Allende Mexico Delegation Visit - 7/16 through 7/19 Supplemental Budget Ordinance - 7/7 and 7/21 Meet w/ Avon Town Council - discuss topics of regional interest - 7/21 Booth Creek Park Update - 7/21 Joint meeting with VLHA - July Special VLMD Meeting VLMD 2016 Operating Plan - WS - 9/1 Whistler Delegation Visit - 10/14 2016 VLMD Budget Resolution - ES - 10/20 Joint Meeting with VEAC (DestiMetrics Mountain Travel Update) - WS - 12/15 2016 CSE Funding Allocation Recommendation - ES - 12/15 Wildfire Outreach Discussion - TBD Ford Park: Maintenance and Landscape Plan -TBD CIRSA Charter Review - TBD Review Night Sky Code Enforcement Standards for holiday and outdoor lights (when to turn on/off) - TBD EGE Air Alliance Update - TBD Proposed future agenda items Cleanup Title 12, zoning amendments Fee Schedule Revisions TIF Update 6/16/2015