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HomeMy WebLinkAbout2015-07-07 Agenda and Supporting Documentation Town Council Work SessionNOTE 2 VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 8:30 A.M., JULY 7, 2015 TOWN QFVAIL� Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. ITEM/TOPIC: 2016 Budget Preview - The Grand View (on top of the Lionshead Welcome Center), 395 E. Lionshead Circle, Vail, CO. 81657 (120 min.) PRESENTER(S): Town Manager and Department Directors ACTION REQUESTED OF COUNCIL: Feedback on initial preview of the 2016 budget BACKGROUND: The purpose of this meeting is to provide a high-level preview of the town's 2016 budget process, and gather feedback from Council on preliminary budget assumptions. Town Council will review all aspects of the budget throughout the next five months, with final budget ordinance reading currently scheduled for October 20th. ITEM/TOPIC: DRB/PEC Update (10 min. ) PRESENTER(S): Jonathan Spence, Planner 3. ITEM/TOPIC: Information Update: 1) Economic Indicators Report 2) Transportation Services - Signage Update 3) April 2015 Vail Business Review 4) May 2015 Sales Tax 5) June 2015 Revenue Highlights (5 min. ) 4. ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports (15 min.) 5. ITEM/TOPIC: Executive Session, pursuant to 1) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions; Regarding: update on pending litigation; 2) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Vail Valley Medical Center Development Agreement. (20 min. ) PRESENTER(S): Matt Mire, Town Attorney 7/7/2015 6. ITEM/TOPIC: Adjournment (11:20 a.m.) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JULY 21, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Future agenda items: San Miguel de Allende Mexico Delegation Visit - 7/16 through 7/19 Second Reading Supplemental Budget Ordinance - 7/21 Meet w/ Avon Town Council - discuss topics of regional interest - 7/21 Booth Creek Park Update - 7/21 Wildlife Mitigation Update - 7/21 1-70 Underpass Project - IGA and contract for design and construction - 7/21 Joint meeting with VLHA - July Special VLMD Meeting VLMD 2016 Operating Plan - WS - 9/1 Whistler Delegation Visit - 10/14 2016 VLMD Budget Resolution - ES - 10/20 Joint Meeting with VEAC (DestiMetrics Mountain Travel Update) - WS - 12/15 2016 CSE Funding Allocation Recommendation - ES - 12/15 Proposed future agenda items CIRSA Charter Review - TBD Review Night Sky Code Enforcement Standards for holiday and outdoor lights (when to turn on/off) - TBD EGE Air Alliance Update - TBD Cleanup Title 12, zoning amendments Fee Schedule Revisions TIF Update Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. 7/7/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 7, 2015 ITEM/TOPIC: 2016 Budget Preview - The Grand View (on top of the Lionshead Welcome Center), 395 E. Lionshead Circle, Vail, CO. 81657 PRESENTER(S): Town Manager and Department Directors ACTION REQUESTED OF COUNCIL: Feedback on initial preview of the 2016 budget BACKGROUND: The purpose of this meeting is to provide a high-level preview of the town's 2016 budget process, and gather feedback from Council on preliminary budget assumptions. Town Council will review all aspects of the budget throughout the next five months, with final budget ordinance reading currently scheduled for October 20th. ATTACHMENTS: Budget preview 7/7/2015 Budget Preview Session Agenda I. Introduction —Stan Zemler II. Revenue assumptions — Kathleen Halloran III. Capital Plan IV. Unfunded List and Reserves discussion V. Vail Reinvestment Authority Capital Plan VI. Additional discussion / Any potential impacts to the 2016 budget staff should be aware of? 7/7/2015 rowN of vain Memorandum TO: Vail Town Council FROM: Town Manager / Department Heads DATE: July 2, 2015 SUBJECT: 2016 Budget Preview I. SUMMARY The purpose of this meeting is to provide a high-level preview of the town's 2016 budget process and gather feedback from Council on preliminary budget assumptions. This feedback will be used to provide budget guidelines to the departments for the creation of the 2016 proposed budget. Town Council will review all aspects of the budget throughout the next five months, with the final budget ordinance reading currently scheduled for October 20th. Please see Appendix B for the Budget Timetable outlining the meeting schedule for budget topics. II. BACKGROUND At this time last year, Town Council addressed some significant impacts to the 2015 budget year including operational costs of hosting the 2015 World Alpine Ski Championships, the impact of the Affordable Care Act and tactics developed from the TOV Organizational Action Plan (a department -level document mirroring Council's Action Plan). As we are part-way through the year, I'm pleased to report that the town's portion of operational expenditures for the 2015 Championship event came in under budget, and we continue to have enough budgeted to cover the near-term healthcare impacts of the Affordable Care Act. While those first two items are no longer budgetary concerns, departments will work to propose a 2016 budget that continues to strive for the goals stated in the Organizational Action Plan. Specifically, the two focus areas outlined in that document are: Ensure Vail's Future Competitiveness — From the Inside Out GOAL: Invest in organizational development strategies with a commitment toward training and resources that will strengthen and sustain Vail's tradition of excellence at all levels by building leadership capacity from within and by continuously documenting and transferring our institutional knowledge, know-how, systems, guest service focus and spirit of ingenuity in everything we do. As employer of choice, we will attract the best and brightest team members who will passionately contribute their own unique talents to ensure that Vail's desired future as the premier international mountain resort community is our number -one focus. 2. Deliver High Quality, Cost Effective Municipal Services That Contribute to our Vision to be the Premier International Mountain Resort Community. GOAL: Provide customer -driven municipal and resort services in outstanding ways with a focus on elevating our quality, convenience and efficiency in delivering on the promise, "Vail, Like Nothing on Earth." 7/7/2015 Another guiding document for the development of the 2016 budget is the Council Action Plan for 2014 — 2016 (included for reference as Appendix A) which is geared toward continuing Vail's leadership position. While many of the key initiatives in the action plan have either been completed or are on-going, in the 2016 budget proposal departments will continue to implement the goals and initiatives outlined in the Council Action Plan. Those goals include: ENHANCE ECONOMIC VITALITY: Grow a vibrant and diverse economy that keeps us at the forefront of our resort competitors for the long-term with continued opportunities for private and public investment and philanthropy. GROW A BALANCED COMMUNITY: Expand upon our community infrastructure as the foundation of our community's success- with particular emphasis on an abundance of recreational, cultural and educational opportunities while building capacity for future leaders. CONTINUALLY ELEVATE THE QUALITY OF THE EXPERIENCE: Deliver on the promise, "VAIL, Like nothing on earth," in everything we do. During 2014, the town commissioned a competitiveness study, which was presented and discussed with Town Council on December 2, 2014. The study results prompted policy and budget decisions that have helped maintain Vail's standing and successfully preserve revenue streams for the town. This study is another useful document in the creation of the future budget. III. BUILDING THE BUDGET Budget Philosophies & Timetable: The proposed timetable for the Town Council's review of the 2016 budget is included in Appendix B. In addition, there are standard philosophies and practices developed over time and agreed to or revised each year by Council: • Budget will reflect the town's vision and supports the Town Council's areas of strategic focus • Revenues are projected conservatively using analytical processes • When appropriate, new programs are funded by new or increased revenues or reallocation of existing revenue • Recommended General Fund balance at least 25% of budgeted revenue • Town develops a five-year financial projection for all major funds, including a long- term capital improvement plan • The town will operate within annual revenue streams (minimum expectation of "break-even"), with the exception of Extraordinary Event funding from reserves • The sales tax "split" between the General Fund and Capital Projects Fund is set by ordinance, subject to annual review. Currently, staff recommends maintaining the current "split" of 62% to the General Fund and 38% to the Capital Projects Fund. Revenue Proiections: We have included a preliminary review of revenue assumptions (Appendix C) to be used as a basis for the projection of annual revenues. Revenue projections set the stage for direction given to the internal departments regarding annual operating expenditures. Staff is proposing a conservative approach to revenue projections based on concern over the sustainability of a Town of Vail Page 2 7/7/2015 high growth rate year after year. In a recent presentation by Destimetrics, the winter lodging "average daily rate" (ADR) was up 11 %, with occupancy flat (0% growth). This was compared to other resorts where ADR grew 5% and occupancy grew 6%, for a total growth of 11 %. While Vail's performance was level with the competition, all of Vail's growth was due to ADR for this past winter season. Advisory groups such as the Vail Local Marketing District and the Vail Economic Advisory Council have raised questions about the sustainability of those high lodging rates, and concern over the lack of occupancy growth. These conversations have been considered in staff's proposed sales tax projection of a 5% increase over the 2015 budget (a 4% increase from projected 2015 results and a 7.6% increase from 2014. Sales tax collections in 2015 are currently pacing 4.5% higher than 2014 due to a very strong spring season, however the final year-end number is projected to land at an increase of 3.4% over 2014. Other major revenue assumptions are summarized on page C-1, with additional details on page C-2. Capital Plan & Reserves: Town reserves are projected to be $48.3 million at the end of 2015 from a previous high of $72.8 million in 2011. While reserves continue to be stable and healthy, they will be reduced down to a low of $37.1 million in 2019 upon completion of significant capital projects underway such as the Vail Golf and Nordic Clubhouse, Guest Service Enhancements, 1-70 Underpass, and the Booth Creek Park redevelopment. A ten-year history and a five-year projection of town reserves is included within Appendix D (page D-1) to demonstrate the build up of reserves to the peak years of 2010 and 2011 as well as the utilization of those reserves for the cash -funding of many major capital infrastructure improvements. Listed below are a few of the more significant capital projects paid by the Capital Projects Fund, RETT Fund and Conference Center Fund accomplished over the past five years: • West Vail Fire Station (2010/2011) $5.2M • Hybrid buses (2011) $2.2M • Lighting improvement in parking structures (2011) $2.OM • Frontage Road Parking Improvements (CDOT agreement) (2012/2013) • Guest Service Enhancements (2012-2014) $2.3M, with more planned in future years • Main Vail Fire Station (2012/2013) $2.4M • Frontage Road Bike Lanes (2011-2014) $3.3M • Ford Park Fields (2012-2014) $11.OM • Ford Park Amphitheater (2013) $1.2M Looking forward, the reserve chart on page D-2 demonstrates available funding sources for future capital maintenance and upcoming capital projects. The 5 -year capital plan is presented to Council in a separate work session (currently scheduled for September 1st), however a preliminary look is included here (pages D-3-8). Some of the larger capital projects currently budgeted in the 5 -year capital plan include a renovation of the East Vail Fire Station, infrastructure for a future Chamonix affordable housing development, a redevelopment of Booth Creek Park, completion of the Vail Golf and Nordic Clubhouse and the 1-70 Underpass. With planning and design dollars for a municipal remodel in Town of Vail Page 3 7/7/2015 the 2015 budget, staff will propose putting back in dollars for the construction work in the proposed 5 -year plan. Staff will also review the schedule of planned projects to ensure that the timing of projects is reasonable given staff resources and adequate time for public process. The most recent list of "Unfunded" capital projects is also included on page D-9, however the cost estimates and list of projects has not been updated since last year. Newly identified projects for Council's consideration in future capital discussions might include: • Chamonix Housing Development • Water Quality Strategic Plan Implementation • Intermountain Fuels Reduction project • Renovation of Town Hall Operatina Budaet: Major considerations for the 2016 expenditure budget include annual merit pool increases, operating expenditure increases, and funding of special events. The Human Resource department will compile comparative compensation information once regional survey results are available to be presented at a future meeting. Merit increases have averaged 2.6% over the past 6 years, with the following annual increases starting with 2010: 0%, 2011: 2%, 2012: 3%; 2013: 4%; 2014: 3% and 2015: 4% plus exceptional performer bonus pool. As a comparison, the Denver/Boulder consumer price index (CPI) has averaged 2.62% over the same time period. Each year staff reviews the town's ability to pay in the current and future years as part of the compensation plan. An example includes 2009, when after several years of financial growth the original budget included a 6% merit, which was later reduced to 4% due to the recession. Staff proposes that preliminary expenditure considerations include a minimum of a 5% performance-based merit to address our need to "catch up" to comparative employers and to work toward our goal of being an "employer of choice". Staff also proposes that the initial budget draft include a 1% increase for general, or "base" operating expenses and a 3% increase for special events and Council contributions. The 1 % increase to operational expenditures does not include specific increases that may be requested by departments to meet the stated goals of the upcoming budget year. For the past several years, Council has approved funding increased bus service and parking services (hosts and enforcement) to improve frontage road parking issues and enhance guest service during summer events. The town's headcount does not currently reflect those increased services due to the initial intent to provide them on a temporary basis. With Council's direction on May 5th to continue these services, as well as additional bus service to Ford Park this summer, staff recommends adjusting the headcount (no monetary adjustment required). The estimated impact is an increase of approximately 5.0 to 6.0 FTEs. Staff intends to review service levels and make a recommendation to Council to adjust headcount during the 2016 budget process. During the 2016 budget process, staff will also continue to analyze impacts on town core service levels caused by services needed for special events. During 2015, the town will spend $2.6 million on "tourism" such as special events and support of town economic services (not including any spending on the 2015 World Alpine Skiing Championships). The town also provides in-kind services such as police and public works support, parking vouchers and use of Donovan Pavilion and the Grand View facilities. Guest service expectations and high quality Town of Vail Page 4 7/7/2015 standards command resources for streets and cleanliness of facilities. However, normal maintenance items (some unseen such as boiler maintenance and building repair) are sometimes deferred until time allows. This may cause unintended issues with the proper care of town assets. Staff will propose solutions in the upcoming budget discussions. Long-term impacts to operational expenditures will be built into the 5 -year General Fund and RETT Fund following the completion of new town facilities and capital projects. Examples include increased park and landscaping maintenance once East Vail Interchange and Booth Creek Park projects are completed, as well as operational impacts due to environmental initiatives such as mandatory recycling and water quality. Vail Reinvestment Authority Plan Recent legislative changes to urban renewal authorities will potentially impact the town's Vail Reinvestment Authority (VRA). Appendix E is a 15 -year projection of revenue streams and includes projects planned for the next 5 years. Projects funded by VRA over the past five years: • Lionshead Transit Center (2010/2011) (Federal funded $5.1 M nearly 80% of total $5.8M cost); VRA portion $0.7M • Lionshead Welcome Center (2011) $7.9M • East and West Portals into Lionshead (2013) $2.5M • Vail Library Remodel (2012/2013) $2.2M • Sun Bird Park (2013) $966,000 • Lionshead Parking Entry (2014) $2.OM During the 2016 capital discussions, longer-term capital projects within the VRA district will be reviewed for inclusion in the 15 -year VRA plan. ACTION REQUESTED The feedback given during this work session will help establish a foundation from which to build the 2016 budget, and is not considered an "approval" of any particular item within the budget. Upcoming budget presentations as outlined in the timetable (Attachment A) will provide more opportunities for adjustments. However, in order to give direction to departments in beginning to build their budgets, staff is requesting feedback on the following: 1. Does Council agree with the standard budget philosophies and practices? 2. Does Council have comments on staff's preliminary revenue assumptions? 3. Would Council agree to use as one of the assumptions a minimum 5% merit pool in an initial budget proposal? 4. Is Council comfortable with assuming a 1 % general/"base" operating increase with exceptions for specific new department requests? 5. Is Council comfortable with assuming a 3% increase to event and Council contributions line items? 6. Are there changes Council would like us to consider as we bring the 5 -year capital projects budget forward? 7. Is there anything else you would like staff to be aware of as we build the budget? Town of Vail Page 5 7/7/2015 APPENDIX A 7/7/2015 M 41 V ELEVI 1 2014-2016 A THE PREMIER � INTERNATIONAL MOUNTAIN RESORT COMMUNITY s THE TOWN OF VAIL continues to focus on being the premier international mountain resort community. That focus is most evident in three specific areas: enhancing ECONOMIC vitality, growing a balanced COMMUNITY and continually elevating the quality of the EXPERIENCE. In this report, learn more about what is happening in each of these areas to secure Vail's premier position. _ 7/7/2015 i t - COUNCIL ACTION, PLA ENHANCE ECONOMIC VITALITY I Grow a vibrant and diverse economy that keeps us at the forefront of our resort competitors for the long-term with continued opportunities for private and public investment and philanthropy. — Long-term strategic plan to enhance FF competitiveness of TOV — Economic diversity strategy — Air service expansion leadership — TOV endowment fund Big 11 M1111 GROW A BALANCED COMMUNITY Expand upon our community infrastructure as the foundation of our town's success with particular emphasis on an abundance of recreational, cultural and educational opportunities while building capacity for future leaders. — Balanced community composition , — Practical housing policy — Red Sandstone Elementary School strategy — Residential remodel process improvements i,t — Future leadership program CONTINUALLY ELEVATE THE QUALITY OF THE EXPERIENCE Deliver on the promise, "VAIL Like nothing on earth," in everything we do. — Excellent municipal — Appropriately -sized — World-class services environmental programs recreational amenities — Convenient and efficient — Effective marketing initiatives — 1-70 impact mitigation parking and transportation — Cutting-edge technology competitiveness 11:11 FOCUS AREA I - ENHANCE ECONOMIC VITALITY GOAL: Grow a vibrant and diverse economy that keeps us at the forefront of our resort competitors for the long-term with continued opportunities for private and public investment and philanthropy. KEY INITIATIVES & TACTICS ♦ Develop a long-term plan to enhance our competitiveness as a resort community with Town Council adoption by October 2014. — Conduct a review of existing research, develop competitive assessment (peer resort visits, analysis of infrastructure/facilities, tax strategy, service delivery, etc.) and recommend actions. — Components of the plan should include: 1) redirecting VLMD dollars, special events funding and expanding St. Moritz Sister City activities to grow the destination and international overnight guest market; 2) identifying strategies to increase the effectiveness of other marketing initiatives, including a review of the VLMD charter and further leveraging alignment between CSE and VLMDAC; 3) recommendations from Village Character Study; and 4) establishing 2015 and 2016 budgets to align with long-term plan. ♦ Continue an ongoing focus on maintaining economic diversity that allows our economy to flourish while protecting it from fluctuating market conditions. — Assess current economic drivers and determine key leverage points for increased diversity. — Focus includes: 1) an emphasis on the destination orthopedics market that will bring more medical meetings to Vail and other related activities; 2) facilitating completion and implementation of the Vail Valley Medical Center Master Facilities Plan; 3) continuing to market health and wellness assets; 4) strengthening ties with small businesses by engaging VEAC, VCBA and VVP to help identify additional town -related roles and/or actions for consideration; and 5) improving the regulatory environment for doing business in Vail by continuing to improve development review process, special event permit process and storefront improvement incentive program for 2015 World Championships. ♦ Provide leadership to expand EGE air service. — Develop a strategy to provide support to expand EGE air service including continued dialogue for international terminal and funding for flight guarantees for markets of interest to Vail. ♦ Develop and promote a TOV Endowment Fund to be launched in January 2015. Establish organizing committee to create Town of Vail endowment fund with development of purpose statement, governance structure and investment policy. Research investment managers and banking institutions. — Determine appropriateness of "Friends of Public Art," "Friends of Gore Creek" and "Friends of Trails." 3 7/7/2015 - � . - _ -. -- .. ^ .-� � .. .. .... � - .. -. � ..� -._ F^•. �. - -. .ice- - �, r -- � �, 1111►NiM►N111HEUM FOCUS AREA II - GROW A BALANCED COMMUNITY AAMI GOAL: Expand upon our community infrastructure as the foundation of our community's success with particular emphasis on an abundance of recreational, cultural and educational opportunities while building capacity for future leaders. KEY INITIATIVES & TACTICS ♦ Define a balanced community composition. — Assess current community composition and determine key leverage points for desired shifts in composition while extending our geographic perspective to include the upper Eagle Valley (Vail to Edwards). — Conduct a gap analysis to determine if there are additional amenities to be considered that would influence families to live in Vail. — Build upon existing strategies that encourage Eagle County residents to utilize Vail (recreation programs, parking programs, special events, etc.) ♦ Define a practical housing policy. — Review, update and adopt amendments to the 2008 Town of Vail Housing Strategic Plan. — Determine potential viability for affordable housing to be built on the Chamonix property in West Vail and build first phase pending favorable market conditions. Continue operation and management of western half of Timber Ridge while facilitating construction of Lion's Ridge Village Apartments on east side. ♦ Develop a plan with the Eagle County School District for Red Sandstone Elementary School — Review long-term facility maintenance and capital improvements schedule with representatives from Eagle County School District. — Work with Eagle County School District representatives on long-term plan to retain school as viable community asset. ♦ Improve the regulatory environment for home improvement. Introduce series of customer service initiatives to further improve the town's development review process to include: 1) permit software; 2) inspection service hardware; 3) document imaging for citizen access; 4) GIS database expansion; and 5) citizen access portal. ♦ Initiate long range planning projects. — West Vail Master Plan. — Vail Land Use Plan. Zoning regulations update. ♦ Design a future leadership program. — Work with Vail Leadership Institute to develop a leadership program of national renown. — Reengage in Town of Vail organizational development to promote and support TOV's ongoing success. — Create a Town of Vail transition plan to develop future leaders to continue the unique traditions, values and culture of the TOV. 7/7/20154 FOCUS AREA III - CONTINUALLY ELEVATE THE QUALITY OF THE EXPERIENCE GOAL: Deliver on the promise, "VAIL Like nothing on earth," in everything we do. KEY INITIATIVES & TACTICS ♦ Continue to provide excellent municipal services. — Conduct SWOT analysis to determine future service delivery strategies with early focus on 2015 budget planning. — Define expectations for service levels, re: "Vail Standards." — Benchmark municipal service level ratings from 2014 Community Survey. — Implement service commitments for 2015 FIS Alpine World Ski Championships, Feb. 2-15. — Develop a standard operating procedure for construction management of multi-million dollar projects. — Maintain and improve a high level of readiness and response to natural and man-made threats to ensure a safe and secure community with continued focus on emergency preparedness, including wildland fire mitigation, education, prevention and effective evacuation strategies. — Determine future of new town hall. ♦ Improve the quality/convenience of parking and transportation. — Conduct focus groups/citizen and non user survey assessments to probe quality and convenience issues. — Replace existing parking equipment in 2014. — Construct new Lionshead parking structure entry and skier drop off improvements in 2014. — Complete Frontage Road bike lane/shoulder widening and turn lane projects in spring 2014 in advance of CDOT overlay in summer 2014. — Implement phase III wayfinding (pedestrian blades, directories/maps and bus stop signs) in 2014. — Review parking policies regarding supply and demand, as well as operational policies and rates prior to 2014-15 season. — Determine future use of $4.3 million parking pledge from Vail Resorts. — Review loading and delivery strategy. — Complete planning phase by 2015 and construct Vail 1-70 underpass in 2016-17. — Explore additional park `n ride opportunities with Eagle County. — Contribute to ECO Transit long-range planning strategies. (continued on next page) _ 7/7/20155 .. - . .. .-� .. .. .... � - .. -. .. -._ F^•. �. - .ice- FOCUS AREA III - CONTINUALLY ELEVATE THE QUALITY OF THE EXPERIENCE GOAL: Deliver on the promise, "VAIL Like nothing on earth," in everything we do. (continued from previsous page) ♦ Focus on environmental programs appropriate to our size. — Implement community -wide recycling program. — Complete actions identified in Gore Creek Water Quality Improvement Plan. — Continue ongoing stream tract enhancements. — Implement phase II energy reduction program for town facilities. — Determine public policy on future use of plastic bags. ♦ Implement cutting-edge technology to ensure competitiveness. — Complete cellular/Wi-Fi installation by fall 2014. — Update town -wide camera infrastructure platform, including new bus cameras and Vail/Lionshead Village security cameras by summer 2014. — Partner with Vail Resorts to share technology infrastructure and future strategies to enhance guest experience. — Prioritize TOV technology needs, including redesign of website, phone system upgrade, online payments, etc. ♦ Facilitate world-class recreation amenities. — Complete 18th hole relocation at Vail Golf Club and companion driving range net project. Remodel Nordic Center/Golf Course Clubhouse. — Complete upper bench improvements at Ford Park and Amphitheater improvements (on time and on budget). — Use Ford Park Master Plan and development review process for Betty Ford Alpine Gardens Education Center to ensure facility complies with world-class standards. — Complete improvements to lower bench playground and restrooms at Ford Park. — Design and renovate Booth Creek Park. — Locate, design and create a timetable to build a permanent skatepark. ♦ Review mitigation strategies to reduce impact of 1-70. — Pursue noise wall demonstration project. — Continue sand berm project in East Vail. — Work with CDOT on maintenance and water quality issues. _ 7/7/2015 6 _ .. ._ _ -. -- .. ^ .-� � .. .. .... � - .. -. � ..: -._ F^•. �. - -. .ice- - �, r -- � �, n ti C > E a 0 t N a u 3 . E E 0 a mac � a m _ `m W T O O C p m L 3 U a " N d N '? 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'o wa n O m Na U.q7 0 c� O 0 Z O T O O O Z w F i O .NU O N 7/7/20'5 _ Y o APPENDIX B 7/7/2015 Town of Vail Proposed 2016 Budget Timetable Budget Guidelines Presentation of 2014 audit report to Council 06/02/15 V Budget Preview - special meeting (includes Major Revenue) 07/07/15 Guidelines distributed to department heads 07/08/15 Staff prepares departmental budgets 07/08/15 to 07/24/15 Capital budget request for county funds TBD Town Manager reviews departmental budgets 08/01/15 to 08/14/15 Council discussion of 5 -year Capital and RETT plans; VRA 09/01/15 VLMD Board review of 2016 Operating Plan 09/01/15 Council review of Town Manager's budget - first draft 09/01/15 Budget Documentation and Reporting First reading of 2015 Supplemental Number One 04/07/15 V Second reading of 2015 Supplemental Number One 04/21/15 V First reading of 2015 Supplemental Number Two 07/07/15 VRA Supplemental - Resolution 07/21/15 Second reading of 2015 Supplemental Number Two 07/21/15 VLMD Resolution for VLMD Budget 10/20/15 TOV Resolution for VLMD Budget 10/20/15 First reading of 2016 budget ordinance 10/06/15 Second reading of 2016 budget ordinance 10/20/15 Vail Reinvestment Authority Budget Resolution 10/20/15 First reading of mil levy certification ordinance 11/17/15 First reading of 2015 Supplemental Number Three 12/01/15 Second reading of mil levy certification ordinance 12/01/15 Second reading of 2015 Supplemental Number Three 12/15/15 B-1 7/7/2015 APPENDIX C 7/7/2015 Attachment C 2016 Preliminary Revenue Assumptions Sales Tax 2016 is proposed at a 5% increase from 2015 amended budget, or nearly 4% higher than forecasted 2015 and up 7.6% from 2014 actual. Annual average increase since 2010 is 7.2% (with the most recent year ending 2014 up from the prior year by 8.6%). The most recent ski season ('13/'14) increased 6.1% from the prior ski season and was a very strong season for snow and special event attendance. With occupancy flat in 2015 from the prior year and ADR at an all-time high, staff is cautious about making assertive growth projections. The sales tax "split" is unchanged at 62% General Fund and 38% Capital Projects Fund. Property Tax Preliminary estimate of 10% increase from 2015; assessor information will be received at the end of August Lift Tax 2015 winter currently up 9% from prior winter; 2016 proposed at a 7% increase from 2015 budget based on a historical average of 7% per year for the last 4 years. Franchise Fees 2016 projected slightly (1%) higher than 2015 budget and 5% higher than 2014 actual (utilities fluctuate from year to year). Licenses & Permits 2016 Construction Fees projected at 3% higher than 2015 budget. No major construction projects are known at this time. 2016 Licenses & permits based on 5 -year average Intergovernmental Various methods of projection depending on source (County sales tax, road & bridge, highway user's tax, etc.) No federal or state grants included at this time Transportation 2016 projected 5% higher than 2015 budget but still 6.7% less than 2014, a Centers very strong year. Charges for Service Majority of this category are internal fees (i.e. RETT collection fee, VRA mgmt., etc); Fire and Police contract work included here based on averages Fines & Forfeits Based on averages/ 2% increases per year Includes court -related revenues, parking fines, library fines, etc. Rental Revenue 2016 projected at 8% increase from 2015 budget reflecting additional employee rental units and small rent increases Miscellaneous Majority of this item is reimbursed costs. 2016 projected is based on averages (conservatively because this is not guaranteed or "known" revenue) C-1 7/7/2015 Major Revenue Analysis 2016 Proposed Budget C-2 7/7/2015 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Actual Actual Actual Actual Actual Actual Actual Actual Amended Proposed Comments General Sales Tax 18,913,138 19,631,366 16,913,338 17,676,115 19,581,414 20,046,455 21,999,999 23,881,130 24,486,000 25,710,000 2016 proposed at 5% increase from 2015 amended budget and 4% increase from 2015 forecast 5.2% 3.8% -13.8% 4.5% 10.8% 2.4% 9.7% 8.6% 2.5% 5.0% RETT Tax 6,536,118 9,091,917 2,513,481 6,950,701 4,403,706 5,452,937 4,725,589 6,849,449 5,670,000 5,385,000 2016 5.0% decrease from 2015 forecast; YTD 2015 is pacing behind of 2014 at this time by 37°/u 4.7% 39.1% -72.4% 176.5% -36.6% 23.8% -13.3% 44.9% -17.2% -5.0% Parking Revenue 4,618,882 4,816,505 4,975,795 5,037,042 4,023,940 3,453,836 4,170,065 4,528,137 4,023,264 4,225,000 Up 5% from 2015 budget; still 6.7% less than 2014, a very strong year 12.7% 4.3% 3.3% 1.2% -20.1% -14.2% 20.7% 17.9% -11.1% 5.0% Property $ Ownership Tax 3,012,030 4,309,622 4,506,491 4,951,386 5,031,770 4,157,279 4,227,966 4,358,411 4,301,000 4,794,000 10% increase from 2014 actual collections; will be updated in August when County assessors' 2.8/0 43.1 % 4.6% 9.9% 1.6% -17.4% 1.7% 0.1% -1.3% 11.5% report is received Lift Tax Revenue 3,039,619 3,277,703 3,048,011 3,357,717 3,529,125 3,433,686 4,007,908 4,351,624 4,418,700 4,728,000 2016 proposed at 7% increase from 2015 budget based on prior 5 -year history; 8.6% increase from 2.2% 7.80/6 -70% 10.2% 5.10/6 -2.7% 16.70/6 15.1 / 1.5% 7.0% 2014 actual; anticipate slightly higher than average increase due to new summer activities Construction Fees 4,992,752 3,799,444 1,341,731 1,272,606 985,377 1,333,681 1,404,928 2,608,807 1,435,464 1,476,417 Up 3% from 2015 budget. 43.4% -23.90/6 -64.7% -5.21/. -22.61/. 35.30/6 5.3% 4.4% -45.0% 2.9% No major redevelopment projects assumed Construction Use Tax - 608,483 713,582 1,103,119 721,002 1,221,734 1,360,585 1,803,853 1,800,000 1,545,000 2016 down from 2015 forecast because both 2014 and 2015 included major redevelopments. N/A 17.30/6 54.60/6 -34.6% 69.41/6 11.4% 0.20/6 -0.20/6 -14.21/. No new major projects known for 2016 at this time. Other Taxes 1,399,739 1,644,975 1,545,535 1,711,350 1,806,708 1,672,112 1,735,016 1,829,591 1,826,952 1,886,820 County sales tax (based on TOV sales tax), Road R Bridge, Hwy users revenue, etc. 2.4% 17.51/6 -6.0% 10.70/6 5.6% -7.40/6 3.8% 5.60/6 -0.1% 3.30/6 Federal / County Grants 59,542 - 203,765 3,785,144 1,596,040 916,067 82,630 474,399 897,582 544,800 2015 includes federal grants for bridges at Nugget Lane and Bridge Road ($358.8K) and -96.6% N/A 1757.6% -57.81/. -42.60% -91.0% -45.6% 89.20/6 -39.39/o COOT funding of 1-70 underpass ($538.8K); 2016 includes federal grants for bridges at Nugget Lane and Bridge Road Earnings on Investments 2,624,092 1,841,335 460,234 330,216 539,541 492,015 426,975 674,027 276,719 296,089 2016 based on .7% return on available fund balance based on current trend 23.0% -29.8% -75.0% -28.3% 63.41/. -8.8% -13.2% 57.9% -58.9% 7.0% Rental Income 897,958 949,961 912,090 862,151 895,872 832,134 918,691 1,044,463 903,086 977,400 2016 flat with 2014 actuals and inline with recent history. 8.5% 5.8% -4.0% -5.5% 3.90/6 -7.1 / 10.4% 24.2% -13.5% 8.20/6 E911 and Interagency Dispatch 1,528,608 1,657,622 1,904,572 1,908,591 1,958,581 1,915,218 1,982,170 1,931,359 1,896,556 1,934,487 Funding by E911 Authority Board and participating agencies 14.3% 8.40/6 14.91/6 0.20/6 2.60/6 -2.20/. 3.50/6 -2.6% -1.8% 2.00/6 Vail Reinvestment Authority Transfers - - - 1,070,365 7,125,196 5,354,864 1,842,286 3,049,280 5,349,470 2,450,000 2013 for continuation of Guest Service Enhancements, LH parking entry, SunBird Park, etc N/A 565.7% -24.8% -65.60/6 65.50% 75.4% -54.20/. 2014 for LH Parking structure entry and parking equipment; 1-70 Underpass 2015 for 1-70 Underpass ($1 M) and Frontage Rd improvements from LH Parking to Muni bldg ($3M) 2016 for 1-70 Underpass ($2.2M) All Other Revenue 7,222,738 6,389,765 4,885,916 7,957,308 6,463,634 4,725,743 4,725,539 7,522,484 8,402,635 2,944,568 In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare 43.2% -11.5% -23.50% 62.91% -18.81/. -26.9% 0.0% 59.20% 11.7% -65.0% premiums, insurance proceeds Proms stop -loss coverage, license revenue, administration fees collected from VLMD and RETT and other charges for service such as out of district fire response Total Revenue 54,845,217 58,018,698 43,924,542 57,973,811 58,661,907 55,007,762 53,610,347 64,907,014 65,687,428 58,897,581 and Police contracted services. % compared to Prior Year 9.3% 5.8% -24.3% 32.0% 1.2% -6.2% -2.5% 21.1% 1.2% -10.379/6 C-2 7/7/2015 APPENDIX D 7/7/2015 2016 Budget Preview 80 70 50 40 We 20 10 o� o° o� o1 o� do titi titi ti3 ti°` ea ti° I l do yo �o Nonni!' yo �o yo do ,yo J-1- o� o° o� o1 o� do titi titi ti3 ti°` ea ti° I l do yo �o yo yo �o yo do ,yo era P� ti� ,y0 Town of Vail I Finance Department 1 07/07/2015 1�100 1�1,1 le MAII Other V1 7/7/2015 MConference Center Fund ® RETT Fund MCapital Projects Fund MGeneral Fund -40--Reserve Min 3 2016 Budget Preview Available Reserves45.0 40.0 35.0 30.0 25.0 20.0 15.0 10.0 5.0 $29.5M ro, 2.4 $34.3M 3.9 4.2 $42.3M M_ ■ General $28.4M 8.8 Fund Capital Projects Fund RETT Fund 2015 Amended 2016 2017 Town of Vail I Finance Department 1 07/07/2015 2018 2019 7/7/2015 2020 VRA rd TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Actual Amended 2014 2015 2016 2017 2018 2019 2020 Revenue 5% 4% 4% 4% 4% Total Sales Tax Revenue: $ 23,881,130 $ 24,486,000 $ 25,710,000 $ 26,738,000 $ 27,807,000 $ 28,919,000 $ 30,076,000 2016 5% incr from 2015 amended; then 4% per year Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 62/38 62/38 62/38 Sales Tax - Capital Projects Fund $ 9,799,940 $ 9,305,000 $ 9,770,000 $ 10,160,000 $ 10,567,000 $ 10,989,000 $ 11,429,000 38% to CPF Use Tax 1,803,853 1,800,000 1,545,000 1,591,350 1,639,100 1,688,300 1,688,300 2016 down from 2015;no new major developments assumed; then 3% per year Federal Grant Revenue 121,248 358,752 544,800 - - - - 2014-2016: Bridges at Nugget Lane and Bridge Rd Other State Revenue 327,261 538,830 - - - - CDOT share of funding for 1-70 Underpass study Lease Revenue 197,295 197,295 197,295 197,295 202,227 202,227 202,227 Per Vail Commons commercial (incr. every 5 years) and residential leases Project Reimbursement 708,336 40,000 - - - - - 2015: 40K reimbursement from ERWSD for waterline work on Covered Bridge. Timber Ridge Loan repayment 491,871 494,466 494,466 494,466 494,466 494,466 463,129 Principal and interest on loans to Timber Ridge Fund Earnings on Investments and Other 205,746 103,654 149,281 113,680 133,647 153,416 45,718 0.7% rate assumed on available fund balance Total Revenue 13,655,550 12,837,997 12,700,842 12,556,791 13,036,440 13,527,409 13,828,374 Expenditures Maintain Town Assets Bus Shelters 273 30,000 30,000 30,000 30,000 30,000 30,000 Annual maintenance Parking Structures 610,682 680,000 675,000 690,000 690,000 690,000 710,700 2015 - 2020 various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs Facilities Capital Maintenance 416,284 706,760 319,125 359,625 425,000 346,750 367,555 2015 update: overall increase of $179K over 5 years. 2015 - 2019 various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc), and mechanical equipment (boilers, air handlers, etc). Donovan Park Pavilion 38,830 69,840 5,000 5,000 5,000 5,000 755,100 2015: to change ventilation & improve noise, which includes a protective structure on the outside of the building; replace heating/air system and $50K furniture replacement; 2020 replace HVAC; Re -finished floors in 2014 Street Light Improvements 151,047 169,953 25,000 25,000 25,000 50,000 50,000 New street lights and to refurbish residential lighting ; Annual maintenance reduced for four years due to upgrade project in 2014 Capital Street Maintenance 764,977 1,332,723 1,337,600 1,161,600 1,175,900 1,333,200 1,359,864 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; Cost increases based on recent pricing Covered Bridge Structural Repairs 20 90,000 - - - - - Includes structural maintenance of bridge beams and painting in conjunction with ERWSD waterline maintenance (hangs underneath the bridge) $40K for work done on behalf of ERWSD - see revenue reimbursement above. Flood Incident repairs - 105,436 - - - - - Upper Columbine/Bighorn Reconstruction Town -wide camera system 131,013 22,000 22,000 70,000 70,000 70,000 22,000 2017-2018 replace botch system(30 cameras); 2014 includes $120K for 24 new cameras in preparation for the 2015's plus $10K for annual capital maintenance of 89 cameras already throughout town (includes municipal public buildings; 6 cameras currently in Vail Village). 2015 - 2016 includes $22K per year for replacement of cameras and equipment; Recorders cost $7-8K each; cameras range from $800 - $3800 each Audio -Visual capital maintenance 4,500 18,000 18,000 18,000 18,000 18,000 18,000 $18K annual maintenance/replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center, etc. Document Imaging 47,664 68,000 30,000 100,000 30,000 30,000 30,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. Includes 38K for software platform upgrade in 2015; 100K in 2017 to upgrade document imaging software Software Licensing 46,195 60,000 51,000 52,530 54,106 55,729 57,401 Upgrade Microsoft products on all equipment; renew licenses in future; Increased costs from vendors; $3K per year increase from original 5 year plan due to additional software products; 2015 includes $9K for property and evidence room software one-time expense Hardware Purchases 222,884 168,000 150,000 50,000 50,000 50,000 350,000 Scheduled rotation of PCs, printers and servers; 2015 replacement of three GIS printers/scanners; Two additional Simplivity Omnicube nodes in 2015 and 2016 at a cost of $45K each; 300K in 2020 for scheduled replacement of larger servers Copier Replacement 9,883 - - - - - - Replace 8 year old equipment with color copier, printer, fax and scanner Postage Machine Replacement 6,073 - - - - - Replace old equipment Data Center (Computer Rooms) 14,926 - 1,000,000 15,000 15,000 15,000 15,000 2016: Remodel / Retrofit upper and lower computer rooms ( power, heating / cooling, fire suppression ). Possible relocation into a combined room Website and e-commerce 13,829 12,000 12,000 12,000 12,000 12,000 12,000 Internet security & application interfaces; website redevelopment (2014); includes $550/month for web hosting svcs Comm Dev ArcGIS System - 14,000 - - - Web access to town GIS information (similar to County's website GIS product) Fiber Optics / Cabeling Systems in Buildings 95,691 15,000 15,000 15,000 15,000 15,000 15,000 2014: $52K to install 26 TOV-owned "nodes" for fiber being laid by Crown Castle on our behalf; 24 of these link to the requested cameras throughout town. 2015 - 2019: to repair, maintain & upgrade cabling/network Infrastructure D-3 7/7/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Actual Amended 2014 2015 2016 2017 2018 2019 2020 Network upgrades 40,045 181,000 30,000 30,000 30,000 30,000 200,000 Computer network systems - replacement cycle every 3-5 years; 2015, 2020 replacement of switches and routers Public Wi-Fi Systems - - - - 250,000 Upgrade/replace public WI-Fi system Phone System Infrastructure 142,919 - - - Replace infrastructure for 15 -year old phone system Business Systems Replacement 72,175 118,043 - - - - - Community Development permitting software project and $58.9K for remainder of Finance system project such as implementation of ecommerce, additional training, human resource reporting on healthcare reform, etc. Public Safety System 61,767 50,000 50,000 50,000 50,000 50,000 50,000 Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance Public AM Radio 5,900 _ _ - _ _ Upgrade AM1610 equipment to make operational (the station has been down for approx. 1 year); This channel provides road and parking conditions, etc. to the public Transit Center Generator - 200,000 Replacement of generator at the Vail Village transit center; includes re -landscaping and re -wiring. Police E -ticketing system 34,972 - Electronic ticketing system; reduces data entry done by officers to record physical tickets; will interface with Full Court system Total Maintenance 2,932,549 4,110,755 3,769,725 2,683,755 2,695,006 2,800,679 4,292,620 Enhancement of Town Assets CDOT Required parking 140,859 - - - - - - Required parking improvements along the frontage road to enhance guest safety Vail Village Info Booth 1,323,165 100,000 Remodel, including addition of restrooms and guest enhancements Guest Services Enhancements/Wayfinding 1,825,798 1,376,914 - Guest Service / Wayfinding enhancements outside of VRA district East Vail Fire Station - - 1,500,000 Renovation of East Vail fire station; Generator is most urgent issue; Duty quarters have sewage/drainage problems; Residential quarters need improvements but not currently rented out Energy Enhancements 434,875 347,944 - Implementation of energy audit enhancements; includes LED lighting project with shared cost of $170K from Holy Cross Fire Equipment - 22,153 $12K Thermal image camera for new truck; $20K set of equipment for ladder truck Fire Truck Replacement 618,017 2,883 - 2014 replace pumper truck from 1999 Neighborhood Road Reconstruction - 475,000 208,000 4,825,000 4,420,000 4,630,000 East Vail roads; $25K for design and $450K in 2015 for shared project with ERWSD on Rockledge Rd; Phase I (Columbine, Spruce Way/Dr., Streamside, Nugget, Glen Lyon, & Willow Ct) has been pushed to 2016, with $208K for planning / design of roadwork and construction in 2017. Phase II (Meadow Dr./Ln, Juniper,Main Gore, Ute, Black Bear, Snowshoe & Grouse Ln) plans include design of $365K in 2017 and construction in 2018 Neighborhood Bridge Reconstruction 600,000 1,000,000 700,000 _ _ Nugget Lane and Bridge Rd bridges design in 2014/2015 and construction in 2016/2017; also partial funding from federal grants. Fire Breathing Apparatus 17,862 275,000 - Replacement of all (30) cylinders/compressors; Older model currently used not effective Colorado Ski Museum renovation - - 500,000 Town contribution toward expansion and remodel of Colorado Ski Museum Parking Entry System / Equipment 630,347 102,653 - - Replace parking system in both structures (LH parking structure system had been scheduled for replacement in 2006); Better financial reporting and potential to interface with variable message signs and other parking systems across town; Partially reimbursed by VRA ($300K) Radio Equipment replacement 173,808 - 600,000 - Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018 Bus Camera System - 350,000 - 15,000 15,000 Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc. Hybrid Bus Battery Replacement - 440,000 - - - - Scheduled replacement; Estimated life of 6 years Replace Buses 9,520 50,480 3,524,000 - 2,804,400 _ 2014-2015: ADA van for on-call pickups; 2016: 8 buses scheduled for replacement ($440.5K per bus); 2018: 6 buses scheduled for replacement ($467.4K per bus) Municipal building remodel 45,419 1,500,000 4,500,000 4,500,000 _ Planning money shifted to 2015; 2016/2017 amount is a placeholder for a significant remodel should a complete reconstruction not occur. This cost is an estimate only, actual cost will depend on the scope of the project. Public Works Shops & Maintenance Buildings - - - - 15,000,000 Expansion and remodel based on approved master plan for the Public Works shop complex Timber Ridge Legal/Zoning 11,177 Consultants, legal, etc. related to potential redevelopment project Timber Ridge Redevelopment 159,938 - - Total Enhancements 5,372,923 5,385,889 11,507,000 10,025,000 7,824,400 19,645,000 15,000 D-4 7/7/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Actual Amended 2014 2015 2016 2017 2018 2019 2020 New Assets - 1,250,000 Frontage Road improvements (VRA) - 3,000,000 Currently in 2015; pushed to 2019 based on VVMC plans for expansion; From LH Parking structure to Municipal building; funded by VRA (see transfers below) Chamonix Housing Development 5,176 - 2014: update Housing Market Study; 2015 placeholder for infrastructure 1-70 Underpass (VRA) 970,994 1,660,591 4,900,000 2,200,000 2,865,000 2015-2018 is the town's portion of this project since we were awarded RAMP funding from CDOT and includes the budget increase approved by both Council and CDOT Welcome Center (VRA) 31,848 - - - - Completion of the project; Funded by the Vail Reinvestment Authority (see Transfers below) East LionsHead Portal (VRA) 9,339 - Final bills; remaining items include landscaping in the spring; repairs to a paver area because holding water; Funded by the Vail Reinvestment Authority (East LH Circle) Lionshead Parking Structure Entry (VRA) 1,891,915 273,047 - Improve entry area into LH parking structure including booth attendant stations. Reimbursed by VRA Lionshead Medians (VRA) 7,004 - 1,500,000 Median construction from LH parking structure to Vail Spa East LH Circle pathway to Dobson (VRA) - - 100,000 790,000 Improve connection from the E LionsHead bus stop to Dobson; Per Council 9/16/14 push out one year pending Evergreen/VVMC projects; planning/design in 2016 Dobson Plaza (VRA) 100,000 975,000 Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts); planning/design in 2016; Per Council 9/16/14 push out one year pending Evergreen/VVMC projects Buy -down Program - 402,118 - - Carry -forward of programm funding Chamonix Housing Market Study 11,300 - Buy -down Program Funded by Pay -in-Lieu 202,607 900,143 Carry forward current balance of program funding: Housing funded directly by Pay -in -Lieu fees collected from developers Mobile Communications Vehicle 321,270 Total New Assets: 3,451,453 4,485,899 5,100,000 3,965,000 2,865,000 3,000,000 1,500,000 Total Expenditures 11,756,925 13,982,543 20,376,725 16,673,755 13,384,406 25,445,679 5,807,620 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority 3,049,280 2,349,470 2,450,000 4,015,000 2,915,000 3,050,000 50,000 1-70 underpass, Frontage Rd improvements; East LH and Dobson Plaza improvements; annual LH parking structure maintenance $50K Transfer from Dispatch Fund 16,800 - - - - - - Transfer from Dispatch for Radio Tower project Transfer from Debt Service Fund 21,311 Transfer remaining balance in the Debt Service Fund Transfer to RETT - - (3,900,000) Transfer to RETT for Golf Clubhouse project Revenue Over (Under) Expenditures 4,986,016 1,204,924 (9,125,883) (101,964) 2,567,034 (8,868,270) 8,070,755 Beginning Fund Balance 15,869,300 20,855,316 22,060,240 12,934,357 12,832,393 15,399,427 6,531,158 Ending Fund Balance 20,855,316 22,060,240 12,934,357 12,832,393 15,399,427 6,531,158 14,601,912 D-5 7/7/2015 D-6 7/7/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX 2014 Amended Actual 2015 2016 2017 2018 2019 2020 Revenue -5% 5% 31/6 3% 3% Real Estate Transfer Tax 6,849,449 5,670,000 5,385,000 5,672,000 5,956,000 6,254,000 6,566,700 2016 5% decrease from 2015 Amended; YTD 2015 pacing behind 2014 at this time; 2016- 2020 5% increase. Golf Course Lease 128,913 134,654 137,347 140,094 142,896 145,754 148,669 Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation Enhancement Account" (accompanying expenditure listed below) Intergovernmental Revenue 125,394 20,000 20,000 720,000 20,000 20,000 20,000 $20K Lottery fund proceeds; 2014 $99.9K CDOT grant for water quality vaults; 2017 $700K CDOT TAP Grant for water quality improvements Project Reimbursements 226,868 938,133 - - - - VRD portion for Golf Course Clubhouse construction Recreation Amenity Fees 338,341 10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other 196,201 28,595 28,861 24,298 40,143 62,480 44,824 0.7% rate assumed Total Revenue 7,865,166 6,801,382 5,581,208 6,566,392 6,169,039 6,492,234 6,790,192 Expenditures Maintain Town Assets Annual Park and Landscape Maintenance 1,182,186 1,603,001 1,596,000 1,832,000 1,868,640 1,906,013 1,944,133 Ongoing path, park and open space maintenance, project mgmt.; 2017 increase due to estimated increase in park maintenance for Booth Creek Park, 1-70 underpass medians; 2015 increase due to estimated healthcare reform impacts ($95K); otherwise 2% increase in operations Management Fee to General Fund (5%) 342,472 283,500 269,250 283,600 297,800 312,700 328,335 5% of RETT Collections - fee remitted to the General Fund for administration Tree Maintenance 58,946 65,000 65,000 65,000 65,000 65,000 65,000 Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on town -owned property at approx. $120 per tree; Initiating tree -planting program for lost trees Forest Health Management 198,322 225,000 229,500 234,090 238,772 243,547 248,418 Full time wildland coordinator as approved in 2014 (70% charged to Forest Hlth); Pine beetle mitigation in conjunction w/ forest service; Wildfire prevention measures Street Furniture Replacement 74,980 250,020 10,000 25,000 25,000 10,000 50,000 2015 increased for recycling containers; also includes annual replacement or capital repairs Glen Lyon Rec Path Bridge - 150,000 - - - Re -decking of recreation path bridge; structural repairs & railings; too large a project to include in annual rec path capital maintenance Alpine Garden Support 65,620 67,000 69,010 71,080 73,213 75,409 77,671 Annual operating support of the Betty Ford Alpine Gardens; assumes 3% increase per year Alpine Garden Education Center Request 500,000 Part of Council Contribution discussion Eagle River Watershed Support 37,972 63,240 65,137 67,091 69,104 71,177 73,312 Annual support of the Eagle River Watershed Council programs; assumes 3% increase per year West Vail Community Garden Fencing 18,500 - - - - _ - Council Contribution (off cycle) for installation of wildlife fencing around West Vail Community Garden Actively Green by 2015 Program 18,500 38,500 - - - - - Council Contribution (off cycle) for continuation of this town -wide recycling education and certification program run by Walking Mountains; Public Art - Operating 96,568 100,248 102,253 104,298 106,384 108,512 110,682 Art in Public Places programming Environmental Sustainability 308,197 540,889 321,500 527,930 538,489 549,258 560,244 Environmental Sustainability programs ;$200K increase in 2017 for water quality programs, public outreach; then 2% increase; 2014 increased by $250K for recycling education and rebate programs; 2015 includes new environmental planner position Total Maintenance 2,402,263 3,886,398 2,727,650 3,210,090 3,282,401 3,341,616 3,457,796 Enhancement of Town Assets Rec. Path Capital Maint 84,755 124,029 104,289 112,974 116,375 118,992 121,372 Capital maintenance of the town's recreation path system Park / Playground Capital Maintenance 126,592 98,500 100,200 97,000 113,000 94,500 150,000 Annual maintenance items include projects such as playground surface refurbishing, replacing bear -proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance Flood Incident repairs 43,252 804,543 - - - - - Re -stabilization of Dowd Junction path; Repairs to culverts, drainage, and preventative improvements Donovan Park Master Plan 384,000 To separate and update the Donovan Park master plan from the Ford Park master plan D-6 7/7/2015 D-7 7/7/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX 2014 Amended Actual 2015 2016 2017 2018 2019 2020 Reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft wide Library Recreation Path Reconstruction 3,420 1,181,580 concrete trail, repairs to eroded culverts at Middle Creek and stream bank erosion repair (50 ft. section); Per Council 9/17/13, do planning/design in 2014 and construction in 2015 Streambank/tract mitigation 84,972 1,000,000 Pending Eagle River Water District study results; Includes estimates for stream bank repairs (from water to bank) and riparian repairs (from bank to land area and revegetation) $400K 2016-2020 for water quality program;2015 accompany repairs made with stream Water Quality / Storm Water 327,681 122,219 400,000 400,000 400,000 400,000 400,000 bank/tract mitigation for storm water and culverts; 2014 includes $99.9K CDOT grant for water vaults 2016: Water quality improvements of $431,500 to create 4 "dry" ponds for run off to improve East Vail Interchange Improvements - 1,120,500 1,089,760 _ - - water quality, 4 water quality vaults instead of ponds to allow landscaping the area would cost an incremental $689,000; 2017: Landscaping design and construction of the interchange: $1,089,760; Applied for grant 2015 Permanent skate park construction estimated at $1.5M not approved by Council Permanent Skate Park - 150,000 - _ yet Skate Park - temporary 50,534 209,466 Replacement of temporary skate park should the permanent park not go forward Bike Lanes: N. Ftg Rd 347,384 - Bike lane shoulder from Red Sandstone school to Buffehr Creek Bike Lanes: S. Ftg Rd 173,692 Bike lane shoulders:2014 from Matterhorn to Cascade to be done in conjunction with Cascade CDOT parking project Ford Park Safety Improvements 52 _ Moved up to 2014 to coincide with Ford Park improvements; Ford Park playground built in 2000; improvements were previously scheduled for 2015 Stephens Park Safety Improvements 225,000 - Access improvements to include extended sidewalk, new stairs and other site improvements; playground was built in 1990's Buffehr Creek Park Safety Improvements - 210,000 _ Replacement 14 -yr old "catalog" playground equipment with custom build in 2017; $60K to add a picnic shelter Ellefson Park Safey Improvements - 150,000 Replacement 13 -yr old "catalog" playground equipment with custom build in 2018 TOV portion of improvements to six portals into Ford Park; Matching contribution from Vail Ford Park Portal Improvements 250,000 - Valley Foundation; 2013 for design; Transferred $750K to 2013 Ford Park Fields per Council 8/6/13 ($100K tfd in 2013 and $650K in 2014) Ford Park Playground/Lower Bench Improvements 1,341,122 Public restrooms ($511 K), playground safety improvements ($449.9K), and $380K for lower bench improvements such as the waterline relocation, new pavers and ADA parking Vail Trail 250,000 Placeholder for new Vail Trail Ford Park Parking Lot Slope Revegetation - 100,000 - Re -vegetate the slope down toward the river at the Ford Park parking lot Redevelopment of entire park including tennis courts, covered areas and playground Booth Creek Park 13,078 372,172 1,556,880 - - structures; Tennis court ($262K) and playground ($385K) originally budgeted in 2014 will occur when overall park is reconstructed. Public Art - General program / art 37,282 444,226 85,000 85,000 85,000 85,000 85,000 To purchase sculptures, artwork, art programs and events; remainder is re -appropriated each year to accumulate enough funds Public Art - Winterfest 31,180 80,280 - _ - Annual Winterfest event; approximate cost of $25K per year; rely on donations; carryover balance from 2014 to recognize donations. Total Enhancements 1,323,874 6,912,137 3,591,869 1,994,734 864,375 698,492 756,372 VRD-Managed Facility Projects Recreation Enhancement Account - 134,654 137,347 140,094 142,896 145,754 148,669 Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance; 2015 golf maintenance building repairs; 2016 *new item at $400K for storage building; Golf Course - Other 751,891 113,983 540,399 7,204 17,200 19,989 17,049 asphalt driving and parking area; 2017 gas-fired heater & wood trim/soffits; 2018 boiler; 2019 stucco for mtc building 2014 new boilers; 2015 renovate changing rooms and restrooms; 2017 low slope roof, Dobson Ice Arena 144,475 124,133 28,001 258,020 59,874 103,665 31,869 electrical switch gears; 2018 town portion of interior lighting; 2019 exterior caulking and replacement of windows and doors. Overall cost increases, with some due to timing changes totals $76,428 D-7 7/7/2015 D-8 7/7/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX 2014 Amended Actual 2015 2016 2017 2018 2019 2020 Ford Park / Tennis Center Improvements 371 96,930 47,476 14,893 5,645 14,509 8,529 2015 tennis club roof; 2016 clubhouse locker rooms; 2017 mechanical systems & metal railings; 2018 wood siding/trim; 2019 brick pavers, grading & drainage. Overall increase to the 5-year cost estimates / timing is $62,862 Athletic Fields - 75,318 18,254 _ - _ - 2015 restroom / storage facility structure (increase from this addition $56K); 2016 asphalt parking lot Gymnastics Center 49,606 - - 37,006 2017: Restrooms Nature Center 82,871 2016 Exterior windows, doors, wood siding and slope roof Total VRD-Managed Facility Projects 946,343 545,018 854,348 457,217 225,615 283,916 206,115 New Assets Golf Clubhouse & Nordic Center 207,282 9,961,347 3,900,000 - _ _ - Total includes $1.165M reimbursement from VRD, allocation of Recreation Enhancement Funds $765,440, Conference Center funds of $3.8M, current RETT funds of $538,189 (Total project cost estimated at $10.8M, which includes previously spent RETT funds of $705,571 from 2012 & 2013) Ford Park Improvements & Fields 3,552,113 625,275 - _ 2015: ADA accessible parking ($30K of total). Per Council 9/17/14 ok for $200K for pavers & $150K for waterline near BFAG; remainder of project was reviewed 10/7/14 Total New Assets: 3,759,395 10,586,622 3,900,000 - Total Expenditures 8,431,875 21,930,175 11,073,867 5,662,040 4,372,391 4,324,025 4,420,283 Other Financing Sources (Uses) Transfer to Capital Project Fund - - 3,900,000 - - - - Transfer from Capital Projects Fund for Golf Clubhouse project per Council review 10/7/14 Transfer from Conf Center Fund - 1,973,553 - - - - - Remainder of transfer from Conf Center Funds for Golf Clubhouse ($3.8M) and Ford Park Field projects ($3.5M) Revenue Over (Under) Expenditures (566,709) (13,155,240) (1,592,659) 904,352 1,796,648 2,168,209 2,369,910 Beginning Fund Balance 16,848,758 16,282,049 3,126,810 1,534,150 2,438,502 4,235,150 6,403,359 Ending Fund Balance $ 16,282,049 $ 3,126,810 $ 1,534,150 $ 2,438,502 $ 4,235,150 $ 6,403,359 $ 8,773,269 D-8 7/7/2015 **Costs are estimates** Priority I Guest Services Enhancements Library Remodel Parking Expansion - LionsHead Parking Expansion - North Frontage Road Simba Run Underpass Feasibility Study Energy Audit Enhancements Main Vail Station - major remodel Priority II East Vail Fire Station Remodel N. Frontage Rd -East Vail N. Frontage Rd - West Vail Frontage Rd - LionsHead Main Vail Round -about Major Reconstruction West Vail Round -about Major Reconstruction Golf Course Clubhouse LionsHead Park (Sundial Plaza) LionsHead Information Center Renovation LionsHead Parking Structure Enhancements Concert Hall Plaza (West Portal) Priority III Simba Run Underpass East LionsHead Circle (East Portal) Municipal Building Reconstruction Bike path reconstruction near Pedestrian Overpass Lighting for Pedestrian Overpass to Red Sandstone Newly -identified projects: Alternative Fuel Infrastructure Flood repairs and improvements Open Space property New biking & hiking trails West Vail forest mitigation Phase II of Timber Ridge redevelopment TOV share of Evergreen/VVMC roundabout Golden Peak Pickleball courts Chamonix Housing development Eligible for funding from Capital VRA RETT Projects Fund Description Status $18.1M - $36.2M Various areas Turn lanes, bike paths, etc based on town's master plan Turn lanes, bike paths, etc based on town's master plan From Evergreen to EverVail 3,600,000 Recent paving and 1-70 Underpass project will extend the life of current roundabouts 1,000,000 Recent paving and 1-70 Underpass project will extend the life of current roundabouts Various funding sources Funded by VRA Funded by VRA Does not add spaces, but brings remainder of structure up to standards of 3,500,000 new transit center and current codes; enhances guest experience; includes heated stairways on east side Funded by VRA CDOT grant awarded for $20M; TOV portion $6M funded by VRA Funded by VRA 15,000,000 175,000 On north end of Pedestrian Overpass 170,000 Add lights on pedestrian path from Red Sandstone to bridge Included in 5 -year Capital Projects Fund Completed Partially complete Completed Completed Completed Included in 5 -year Capital Projects Fund Cost estimates will be reviewed after current projects completed Cost estimates will be reviewed after current projects completed Budgeted in 2014/2015 Completed Completed Completed Completed 3,800,000 Continued through 2014 Completed 3-4 open space parcels in master plan not purchased as yet Project beyond annual forest health maintenance budget Per TROC board, not within 5 -year plan $3M currently included in the 5 -year capital budget; cost estimate includes roadwork only, not roundabout so will need to be revised as the projects progress $500K - $1.1 M Community request to replace tennis courts with pickleball courts; Estimates depend on parking and ADA -Infrastructure currnetly included in budget with assumption that the town would involve a private developer on the project Funding Resource Options: Projected Fund Balance by end of 2020: 7,241,312 8,773,269 14,601,912 D-9 7/7/2015 APPENDIX E 7/7/2015 VAIL REINVESTMENT AUTHORITY Summary of Revenue, Expenditures, and Changes in Fund Balance Strata Actual Amended 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Revenue 0.4% 4.1% 5.3% 13.7% 8.2% 5.0% 0.0% 5.0% 0.0% 5.0% 0.0% 5.0% 0.0% 5.0% 0.0% 5.0% Property Tax- LionsHead TIF 3,175,507 3,188,000 3,319,000 3,494,000 3,974,000 4,301,000 4,516,000 4,516,000 4,742,000 4,742,000 4,979,000 4,979,000 5,228,000 5,228,000 5,489,000 5,489,000 5,763,000 Property Tax- Vail Square Metro Districts 486,622 448,000 466,000 491,000 558,000 604,000 634,000 634,000 666,000 666,000 699,000 699,000 734,000 734,000 771,000 771,000 809,000 Federal Subsidy for BAB bonds 160,931 173,343 173,343 173,343 173,343 173,343 165,082 153,460 140,609 127,280 113,420 98,976 83,204 66,074 48,186 29,483 9,963 Earnings on Investments 1,219 36,632 3,998 3,860 2,745 2,719 2,819 19,020 19,980 19,980 20,970 20,970 22,020 22,020 23,130 23,130 24,270 Total Revenue 3,824,279 3,845,975 3,962,341 4,162,203 4,708,088 5,081,062 5,317,901 5,303,460 5,548,609 5,535,280 5,791,420 5,776,976 6,045,204 6,028,074 6,308,186 6,289,483 6,581,963 Operating Expenditures Professional Fees 5,435 25,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Management Fee 65,282 63,760 66,380 69,880 79,480 86,020 90,320 90,320 94,840 94,840 99,580 99,580 104,560 104,560 109,780 109,780 115,260 Treasurer's Fee -LionsHead TIF 98,670 95,640 99,570 104,820 119,220 129,030 135,480 135,480 142,260 142,260 149,370 149,370 156,840 156,840 164,670 164,670 172,890 Treasurer's Fee -Vail Square Metro Districts 14,589 13,440 13,980 14,730 16,740 18,120 19,020 19,020 19,980 19,980 20,970 20,970 22,020 22,020 23,130 23,130 24,270 Vail Square Metro District Pass Through 456,957 434,560 452,020 476,270 541,260 585,880 614,980 614,980 646,020 646,020 678,030 678,030 711,980 711,980 747,870 747,870 784,730 Total Operating 640,933 632,400 641,950 675,700 766,700 829,050 869,800 869,800 913,100 913,100 957,950 957,950 1,005,400 1,005,400 1,055,450 1,055,450 1,107,150 Capital Outlay LH Welcome Center 31,848 East LH Portal 9,340 Lionshead Parking Structure Entry 1,606,631 558,331 Frontage Road improvements (LH Pkg to Muni) - 3,000,000 Parking Entry System / Equipment (LH only) 300,000 Lionshead Medians 7,004 1,500,000 East LH Circle pathway to Dobson 100,000 790,000 Dobson Plaza 100,000 975,000 1-70 Underpass - RAMP Project 878,861 1,741,139 2,200,000 2,200,000 2,865,000 Lionshead Parking Structure Capital Maintenance 215,596 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Total Capital 3,049,280 2,349,470 2,450,000 4,015,000 2,915,000 3,050,000 1,550,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Total Expenditures before Financing 3,690,213 2,981,870 3,091,950 4,690,700 3,681,700 3,879,050 2,419,800 919,800 963,100 963,100 1,007,950 1,007,950 1,055,400 1,055,400 1,105,450 1,105,450 1,157,150 Financing 2010 Bond Issue - net proceeds Principal Interest Fiscal Agent Fees Subtotal Financing Revenue Over (Under) Expenditures After Financing Beginning Fund Balance Ending Fund Balance (475,000) (490,000) (500,000) (515,000) (535,000) (555,000) (575,000) (595,000) (615,000) (640,000) (665,000) (695,000) (720,000) (750,000) (785,000) (820,000) (855,000) (591,178) (577,928) (564,928) (547,753) (526,753) (501,432) (471,662) (438,458) (401,740) (363,658) (324,058) (282,788) (237,726) (188,782) (137,675) (84,236) (28,467) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (2,200) (1,068,378) (1,070,128) (1,067,128) (1,064,953) (1,063,953) (1,058,632) (1,048,862) (1,035,658) (1,018,940) (1,005,858) (991,258) (979,988) (959,926) (940,982) (924,875) (906,436) (885,667) (934,312) (206,023) (196,737) (1,593,450) (37,565) 143,380 1,849,239 3,348,002 3,566,569 3,566,322 3,792,212 3,789,038 4,029,878 4,031,692 4,277,861 4,277,597 4,539,146 6,851,969 5,917,657 5,711,634 5,514,897 3,921,448 3,883,883 4,027,263 5,876,501 9,224,504 12,791,073 16,357,395 20,149,607 23,938,645 27,968,523 32,000,215 36,278,076 40,555,673 $ 5,917,657 $ 5,711,634 $ 5,514,897 $ 3,921,448 $ 3,883,883 $ 4,027,263 $ 5,876,501 $ 9,224,504 $ 12,791,073 $ 16,357,395 $ 20,149,607 $ 23,938,645 $ 27,968,523 $ 32,000,215 $ 36,278,076 $ 40,555,673 $ 45,094,820 E-1 7/7/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 7, 2015 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Jonathan Spence, Planner ATTACHMENTS: June 22, 2015 PEC Meeting Results July 1, 2015 DRB Meeting Results 7/7/2015 TOWN OF VAIL ` PLANNING AND ENVIRONMENTAL COMMISSION June 22, 2015 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road W. - Vail, Colorado, 81657 MEMBERS PRESENT John Rediker John Ryan Lockman Kirk Hansen Dick Cleveland Webb Martin Henry Pratt Site Visit: None MEMBERS ABSENT Brian Gillette A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code, to allow for the future development of Employee Housing Units on the Chamonix parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto (PEC150019). Applicant: Town of Vail Community Development Department Planner: George Ruther ACTION: Table to 07-13-2015 MOTION: Cleveland SECOND: Rediker VOTE: 6-0-0 2. A request for review of a conditional use permit, pursuant to Section 12-7D-2, Conditional Uses, Vail Town Code, to allow for the development of public or commercial parking facilities or structures (parking lot) located at 1783 North Frontage Road West, Lots 9-12 Buffehr Creek Subdivision, and setting forth details in regard thereto. (PEC150018) Applicant: Vail Hotel Owner ESHV LLC, represented by Mauriello Planning Group Planner: George Ruther ACTION: Withdrawn 3. Approval of June 8, 2015 minutes ACTION: Table to 07-13-2015 MOTION: Cleveland SECOND: Martin VOTE: 6-0-0 4. Information Update Legal Training (12:30-1:00) July 13, 2015 — Matt Mire 5. Adjournment MOTION: Cleveland SECOND: Martin VOTE: 6-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional Page 1 7/7/2015 information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published June 19, 2015 in the Vail Daily. Page 2 7/7/2015 rowN of va MEMBERS PRESENT Doug Cahill Peter Cope Andy Forstl Rollie Kjesbo Bill Pierce DESIGN REVIEW BOARD AGENDA PUBLIC MEETING July 1, 2015 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS ABSENT PROJECT ORIENTATION 2:OOpm SITE VISITS 1. Harman Residence — 4284 Columbine Drive 2. Ford Park — 530 South Frontage Road East MAIN AGENDA 3:OOpm 1. Fisher 7131 Corp DRB150187 Joe Final review of changes to approved plans (railings) 100 Vail Road/Lot 35, Block 7, Vail Village Filing 1 Applicant: Fisher 7131 Corp., represented by Nedbo Construction ACTION: Approve MOTION: Forstl SECOND: Cope VOTE: 3-1-1 (Cahill opposed, Kjesbo recused) 2. Harman Residence DRB150195 Joe Final review of changes to approved plans (driveway, landscaping) 4284 Columbine Drive/Parcel B, Bighorn Subdivision Applicant: Jeremy & Julia Harman, represented by Current Architects ACTION: Approve w/ Conditions MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 CONDITION(S): 1. The only tree to be removed shall be the smaller, most southerly evergreen of those identified on the landscape plan. 2. The edge of pavement for the proposed driveway shall not extend within the drip edge of the remaining, larger evergreen. 3. Town of Vail — Ford Park DRB150236 Jonathan Final review of an exterior alteration (fence/gate) 530 South Frontage Road East/Unplatted — Ford Park Applicant: Town of Vail, represented by Todd Oppenheimer ACTION: Approve w/ Conditions MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 CONDITION(S): 1. No fence shall be approved with this application. Page 1 7/7/2015 2. The applicant shall submit a revised landscape plan for staff review and approval for the area between the Frontage Road and the parking lot. 3. The new gate to be installed at the truck entrance shall be painted forest green with minimal reflective tape, as needed. STAFF APPROVALS Moretti Residence OTC15-0032 Martin Final review of an exterior alteration (roof) 4465 Glen Falls Lane/Lot 6, Forest Glen Subdivision Applicant: Wayne Moretti, represented by Painting by Jesse, Jesse Nieto O'Donnell Residence OTC15-0034 JR Final review of an exterior alteration (windows) 4770 Bighorn Road Unit 4H/Racquet Club Townhomes Applicant: Timothy O'Donnell, represented by Back Bowls Construction, David Gregory Timber Ridge Apartments OTC15-0035 Martin Final review of an exterior alteration (windows) 1281 North Frontage Road West, Building M/Lot 1, Timber Ridge Subdivision Applicant: Timber Ridge Apartments, represented by Falcon Exterior Solutions Timber Ridge Apartments OTC15-0036 Martin Final review of an exterior alteration (windows) 1281 North Frontage Road West, Building O/Lot 1, Timber Ridge Subdivision Applicant: Timber Ridge Apartments, represented by Falcon Exterior Solutions Timber Ridge Apartments OTC15-0037 Martin Final review of an exterior alteration (windows) 1281 North Frontage Road West, Building P/Lot 1, Timber Ridge Subdivision Applicant: Timber Ridge Apartments, represented by Falcon Exterior Solutions Timber Ridge Apartments OTC15-0038 Martin Final review of an exterior alteration (windows) 1281 North Frontage Road West, Office Building Residence/Lot 1, Timber Ridge Subdivision Applicant: Timber Ridge Apartments, represented by Falcon Exterior Solutions Garbe Residence OTC15-0039 JR Final review of an exterior alteration (roof) 2289 Chamonix Road/Lot 6, Block A, Vail Das Schone Filing 1 Applicant: Dwight Garbe represented by Plath Construction Inc. Alberto Ortega Potato Patch Club Condominiums DRB150007 Joe Final review of new construction (trash/recycling and maintenance structure) 950 Red Sandstone Road/Potato Patch Club Condominiums Applicant: Potato Patch Club Condominium Assoc., represented by Victor Mark Donaldson Architects Easterling Residence DRB150058 Joe Final review of an addition (windows/deck) 1476 Westhaven Drive Unit 26/Lot 53, Glen Lyon Subdivision Applicant: John & Lois Easterling, represented by Dominick Architects Betty Ford Alpine Gardens Education Center DRB150111 Jonathan Final review of changes to approved plans (site details) 530 South Frontage Road/Unplatted Page 2 7/7/2015 Applicant: Betty Ford Alpine Gardens, represented by Hunn Consulting Group Dietrich Residence DRB150139 Jonathan Final review of an exterior alteration (deck) 5020 Main Gore Place Unit L1/Unplatted Applicant: Randall & Kimberly Dietrich, represented by Warren Lawrence Vail Valley Medical Center Medical Professional Building DRB150176 Jonathan Final review of a sign (Directional) 108 South Frontage Road/Lot D2, Vail Village Filing 2 Applicant: Vail Valley Medical Center, represented by Tom Braun Montaneros Condominiums DRB150197 Jonathan Final review of an exterior alteration (landscaping) 684 West Lionshead Circle/Lot 8, Block 1, Vail Lionshead Filing 3 Applicant: Montaneros Condominiums, represented by Zachary Westall Burton DRB150206 Jonathan Final review of a sign (window) 675 Lionshead Place (Arrabelle at Vail Square)Lots 1 & 2, Lionshead Filing 6 Applicant: Burton Arrabelle, represented by Scott Speedy Vail Mountain Hiking Center DRB150209 Joe Final review of a sign (free standing) 675 Lionshead Place (Arrabelle at Vail Square) Lots 1 & 2, Lionshead Filing 6 Applicant: Vail Mountain Operations, represented by Jeff Babb Vintage DRB150212 Jonathan Final review of a new sign (building identification) 12 Vail Road Suite 100/1-ot N, Block 5D, Vail Village Filing 1 Applicant: Laurance Broderick FBCORP LLC DRB150224 Joe Final review of an addition (bedroom) 600 Vail Valley Drive Unit F4/Tract B, Vail Village Filing 7 Applicant: FBCORP LLC, represented by Nedbo Construction Warren Krok Marsico Residence DRB150225 Jonathan Final review of an exterior alteration (landscaping) 362 Mill Creek Circle/Lot 9, Block 1, Vail Village Filing 1 Applicant: Thomas Marsico, represented by Happy Trees, Michael Scott LOLE/Outdoor Divas DRB150226 Jonathan Final review of an exterior alteration (sign) 520 East Lionshead Circle Unit C8/1-ot 5, Block 1, Vail Lionshead Filing 1 Applicant: Doug Nelson represented by LOLE/Outdoor Divas, Michael Callas Cross Residence DRB150227 Joe Final review of a change to approved plans (landscaping) 126 Forest Road Unit W/Lot 5, Block 7, Vail Village Filing 1 Applicant: David Cross represented by Ceres Plus, Kathy Aalto Lohre Residence DRB150228 Jonathan Final review of an exterior alteration (landscaping) 3954 Bighorn Road/Lot 6, Gore Creek Park Subdivision Page 3 7/7/2015 Applicant: Lohre Residence Trust, represented by Ceres Landcare Macrae Residence DRB150230 Jonathan Final review of a minor alteration (venting) 2195 Chamonix Lane, Unit 6A/Lot 2 Vail Heights Filing 1 Applicant: Douglas Macrae, represented by Tirol Plumbing & Heating LLC Mueller Residence DRB150231 Jonathan Final review of an exterior alteration (solar) 1550 Matterhorn Circle/Unplatted Applicant: Wolfgang Mueller, represented by Sunsense Inc., Doni Nicoll VVI 403 LLC DRB150232 Jonathan Final review of an exterior alteration (window) 68 East Meadow Drive Unit 403/1-ot O, Block 5D, Vail Village Filing 1 Applicant: VVI 403 LLC, represented by Woodstone Homes Inc., Chris Klein Lions Mane Condominium Association DRB150233 Jonathan Final review of an exterior alteration (paint) 1116 Sandstone Drive/Lot A5,Block A, Lions Ridge Filing 1 Applicant: Lions Mane Condominium Association, represented by Beth Levine Architect Vail Cascade Resort DRB150235 Jonathan Final review of an exterior alteration (A/C unit) 1300 Westhaven Drive/Cascade Village — Vail Cascade Resort Applicant: Vail Cascade Resort, represented by Karen Conklin Flowers Residence DRB150239 Jonathan Final review of an exterior alteration (skylights) 1220 South Westhaven Circle Unit A/Lot 42, Glen Lyon Subdivision Applicant: David Flowers, represented by K.H. Webb Architects, Kyle Webb Dunning Residence DRB150241 Jonathan Final review of an exterior alteration (water feature) 1461 Greenhill Court/Lot 7, Glen Lyon Subdivision Applicant: Peter and Lucy Dunning Marcus Residence DRB150242 Jonathan Final review of an exterior alteration (paint) 2674 Larkspur Lane/Lot 3, Block 1, Vail Intermountain Development Applicant: William Marcus Brodziak Residence DRB150243 Jonathan Final review of an exterior alteration (landscaping) 4406 Columbine Drive/Lot 12, Block 4, Bighorn 3rd Addition Applicant: Jane Brodziak Linafelter Residence DRB150244 Jonathan Final review of an exterior alteration (railing) 3877 Lupine Drive Unit W/Lot 6, Block 1, Bighorn 1St Addition Applicant: Rodney Linafelter Vail Clinic Inc. DRB150245 Jonathan Final review of an exterior alteration (door) 108 South Frontage Road West/Lot 2, Vail Village Filing 2 Page 4 7/7/2015 Applicant: Vail Clinic Inc., represented by David Lyle Peto Residence DRB150247 Jonathan Final review of an exterior alteration (landscaping) 3950 Fall Line Drive Unit 8/1-ot 8, Pitkin Creek Townhouses Applicant: Jane and James Peto Vail Gateway Building DRB150250 Jonathan Final review of an exterior alteration (sign) 12 Vail Road/Lot N & O, Block 5D, Vail Village Filing 1 Applicant: Melissa Greenauer, represented by Sign Design Northwoods Condominium Association DRB150252 Jonathan Final review of a changes to approved plans (window) 600 Vail Valley Drive Unit D310/Tract B, Vail Village Filing 7 Applicant: Northwoods Condominium Association represented by KH Webb Architects, Kyle Webb McDonalds Corp DRB150253 Jonathan Final review of an exterior alteration (landscaping) 2171 North Frontage Road/Lot 2B, Vail Das Schone Filing 3 Applicant: McDonalds Corp, represented by Mark Helms Reiger Residence DRB150257 Jonathan Final review of an exterior alteration (landscaping) 4800 Meadow Drive Unit 11 (Riverbend at Vail)/Unplatted Applicant: Rieger Living Trust, represented by Ceres Land Care Vail Corp DRB150259 Jonthan Final review of an exterior alteration (roof) 862 South Frontage Road West/Tract B, South Frontage Road Subdivision Applicant: Vail Corp. represented by Master Sealers Inc., Michael Boyd Burn Residence DRB150260 Final review of an exterior alteration (landscaping) 1905 Sunburst Drive/Lot 9, Vail Valley Filing 3 Applicant: Jean Burn, represented by Eagle Tree Company, Shad Blakey Schultz Residence DRB150264 Jonathan Final review of an exterior alteration (landscaping) 5059 Gore Circle/Lot 10, Block 2, Bighorn 5th Addition Applicant: Eric Schultz represented by Beetle Kill Tree Guys, Zeb Mertes The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Page 5 7/7/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 7, 2015 ITEM/TOPIC: Information Update: 1) Economic Indicators Report 2) Transportation Services - Signage Update 3) April 2015 Vail Business Review 4) May 2015 Sales Tax 5) June 2015 Revenue Highlights ATTACHMENTS: Economic Indicator Report for November 2014 -April 2015 April 2015 Vail Business Review May 2015 Sales Tax July 2015 Revenue Highlights Transportation Signage Update 7/7/2015 DestiMetric&`L. TOWN OF VA ! IC Resort waste pence. Town of Vail Economic Indicators Summary (Based on data as of April 30, 2015) INTRODUCTION: This summary is provided as a part of the Town of Vail 2015 Economic Development Strategic Plan and introduces a summary report of Vail Economic Indicators representing a winter 14/15 (November - April) seasonal view and is supported by a more granular chart (attached). It is published twice annually, as soon as practical after the data has become available, is limited in scope by the availability of data from secondary sources, and thought to be generally accurate but not independently verified. Vail's 2014/15 winter season experienced growth in most tourism indicators. During the 2014/15 winter season, Vail experienced negligible increase in occupancy (+0.2%) but saw a significant increase in the average daily rate (+11.0%) resulting in an increase in revenue per available room (+11.0%). This increase in average daily rate (to $492) represents the highest since this measurement system was established. Occupancy, which had been consistently increasing since the recession of the 2008/09 season, has flattened out. According to Vail's Daily Occupancy Report (produced by DestiMetrics), roughly 100 days or 55.2% of the winter season were at an occupancy of 70% or higher with many weekends at an occupancy between 85% and 95%. This represents a limited supply of inventory to accommodate demand, which drove up rates. Comparatively other U.S. western mountain resorts (based on overall DestiMetrics industry data), increased both occupancy (+5.3%) and rate (+5.6%) similarly and achieved a total revenue per available room (+11.2%), similar to Vail's increase (+11.0%). The end resulting revenues were similar, although achieved differently. Other metrics to note are snowfall, which decreased (-24.2%) in town and (-11.3%) on -mountain, which did not seem to have much of an impact destination tourism indicators, but may have impacted skier/boarder visitation. Gasoline prices declined significantly but had little effect on drive traffic, which can be seen from the very small increase in Tunnel Traffic (+1.8%). Deplanements at Eagle County Regional Airport, which had seen declining flights and capacity in recent years, increased slightly (+1.5%) over last season. A variety of special events took place during the winter months, with overall attendance and participation increasing significantly due to the 2015 FIS World Alpine Ski Championships. While ski races did not take place in Vail, nightly concerts and various events held in Vail had a very positive effect on visitation to Vail. Other ongoing events have been subject to inconsistent measurement methods from year to year and therefore year over year comparisons are of little merit. This season's real estate indicators show a significant increase in number of transactions (+12.9%) and a dramatic decrease in average sale price per transaction (-22.0%) with total gross sales decreasing (-8.0%). Average price per square foot was basically static (-0.4%) reflecting a demand for lower priced homes rather than the high end property sales that were seen in the past. Very few newly constructed dwelling, hotel/accommodation or fractional fee units were completed in 2014. Sales Tax is segmented by business type (retail, lodging and food/beverage) and further broken down geographically by Vail neighborhoods. Excluding out of town collections, all segments combined showed a strong increase in overall winter sales tax revenue (+11.5%) following the previous winter season's sales tax revenue, which had increased (+11.7%). Specifically, lodging (+8.5%) and retail sales tax collections (+8.1 %) each saw a higher year over year increase than food and beverage (+4.8%). When segmented by neighborhood, Vail Village experienced larger increases overall (+9.9%) compared to Lionshead (+4.5%) and Cascade/Sandstone/East & West Vail (+4.1 %). A study conducted by DestiMetrics shows that the average of taxable sales at comparable ski towns was also up season -over -season although with slightly smaller increases in both lodging sales (+5.7%) and total taxable sales (+11.2%) based on data as of the end of March. Other Tax Collections by the Town of Vail include construction use tax, property tax and real estate transfer tax and are reported on a calendar -year basis. As a result, these taxes do not correlate with the seasonal indicators above. Construction use tax showed a significant increase in 2014 from 2013 (+32.5%). Real estate transfer tax collections also increased significantly in 2014 from 2013 (+44.9%). In 2014, property taxes increased (3.1 %) from 2013. Attachment: Vail Economic Indicators Tft�201 5 AtDestiMetricsLI. TOWN OF VA I t Resort Intelligence. Town Reserves as measured by General Fund Balances remain healthy at $19.6 million, a +20.0% increase over the previous year. GrowthBusiness Business Growth is based on broader county and national indicators, many of which are tracked on an annual basis, lag significantly and have just been updated for the 2014 calendar year. While not as current and telling of the current market conditions, the Business Growth indicators show a steadying economy as evidenced by unemployment in Eagle County, which experienced a significant decrease, from 6.8% to 4.2%. The number of employed persons in Eagle increased in 2014 from 2013 by +10.2%. Also, the total 2014 amount of banking deposits (USD) increased from 2013 (+8.6%). The broader economic conditions have a significant impact on determining consumers' discretionary spending and leisure habits, which in turn significantly impact Vail' economic performance. Though there are global challenges, nationally and regionally, economic conditions have been favorable these past several years and a positive influence in winter 14/15. Among positive anomalies is a significant drop in Oil prices, while the strength of the US dollar may be creating both consumer and travel disruptions. (1) Consumer Confidence has spent the past six months higher than any time since 2007 and crested 100 points twice since January 2015. Confidence is being driven by job gains and stable financial markets. Strong confidence is evident in record room rates, retail spending and booking lead times in the travel industry. (2) Job Creation & Unemployment represent the strongest pistons in the economic / consumer engine. Employers have added an average of 263,000 jobs over the past six months and unemployment is at 5.5%. Additionally, long -stagnant wages are on the rise helping support increased spending. (3) Wall Street and other domestic financial markets have slowed their pace and settled into a more stable pattern of gain / loss. Overall, financial markets are trending alongside job creation and consumerism, but there is some concern about over -valuation on financial markets, creating some risk exposure. (4) Gross Domestic Product increased 2.2% in Q4 of 2014, a reflection of the strong job, financial and consumer sectors of the economy, though it was followed in Q1 of 2015 by a -0.2% decrease as weather hindered domestic production and consumerism. This decline was not unexpected and did not have in impact on the travel segment of the economy. (5) Conclusion: Though the domestic economy is sound for the upcoming six months, the US relationship to global markets is overpowering, resulting in a currency disparity making domestic markets unappealing to foreign investors (i.e. — international travelers) and at the same time enticing domestic travelers to take advantage of opportunities abroad. This 'travel export deficit' may be the next challenge to the tourism industry for the balance of 2015. This foundational data set and summary will be further updated and expanded upon twice annually, taking its place among the tools available to better inform the Town staff, its various committees and the public it serves. —Q*4 aAA�.X_�- Ralf Garrison Director and Senior Analyst DestiMetrics LLC Attachment: Vail Economic Indicators Tft�201 5 Deta pmxded were soil« ray Ne— and Oes6Melnss In Jan. 2111 and updated In I—xOt6 hom a variety I secondary ewrc«, wince .. 1-ghl I baa«ume, Wt nmmdepend y rmed end nest used as a ganeml.... as an 11. msm (xaw-x0u) nasteay steers o.re e•D.-•Ds) o.ta cDa-'osl "ep°K wta e•Ds- ox. ros:oo) D°'e r«- �(,00-•Bn x�ma wre e•Dx- Dara rD>-•oo) ."epv1Oie (•00� �„aroe-•D91 "�°'t D.fe rD9- oar. roo: aD) D.x: eaD- araeao-•aa ."�^`D•'"raa- ova cav •v:) "ep°rso�e caz- araess •x3> Deaecvo- Data cv •v+) xeaoKD.ara.- os) •sa5i x rye) wl 1m •sfli x 121 m) 'vein ` w) a mer movemcer'o,- mer (rvwembv'Os- mer(wvemxr ntx mwemcer rarer (wwemcer tux (Novembv mer (wwemcer nm(Navxrox mer mwemcer raw (Navarov mermwemcer moklM9`�'xn9 at Gomm a norll'os) "/a I'm) m-rom roI) o,-nwll'm)-roxl'o9) u'1o) 1a-rola'n) `i1-AM9 xn u-roxl'131 11>-rodl x.) w-ro,rn) (Ez,�D59e) su mer (nav ros- mer (nev tl6- mer (mav'm- mer (may •1e. uxmr(nay'o9- mer mav'10- sumer(nay'v- my mav'12- sumer maymmer(nayxs- olopv�Dle:°Ira axr as) r'15) r1E) wer'1B1 r•1g) wx'1m r1a oawx a2) r13) r1,) m9bw mer mwemeer'o,- marmwembx'os-,1) mar (xmmeer tux mwxnbx mer mwember mrx (Novxnxr nrermwemm, W..NN mermwembar nwi (wdyxrDx mermwemeer xlgNrN mwn9 panem9 at rim rao~; Amu'os) x/a Aprll'o6) saw m-rom w) was m-April•m) s+oD w-Poxl ro9) sae+ D9-AMa xD) ww 10-roms»+ 13-Adsu xz) w98 3zroxl'331 s+vs 13-rom x4) s1w w-roru'3s) swx m same pemea mer may ros- mer meY tl6- mer mav'1z. mer (6ay•1B. miner mav'19- mer meY •,1. mer mav'11- tux eller •12- swmer may xa- mer mer'1,- mmermeY'1s- ras) s1+a r'ob) sue ner roz) sus '1B) sass ner'19) s1.6 wx'1m su1 ner'1n s1w ne,'1x) saw r',3) s1m er'14) u90 a r'1s) .ra9am mwiq elon la male wmer move_'.- apll'OS) mer (rvovewbx'Ds- avara a �) +r+ mer(ww , 06. 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I 5 .. . —, I .—., -- -�l .. lh-ghl I m -- 11 n—d -.11y .-d .,d — used .. a —.1 .... .. a-11. 7/7/2015 TOWN OF VAIL' 75 South Frontage Road West Finance Department Vail, Colorado 81657 970.479.2100 vailgov.com 970.479.2248 fax Vail Business Review April 2015 June 16, 2015 The April Vail Business Review breaks down the four percent sales tax collected for April and the ski season. Overall April sales tax increased 4.1 % with Retail increasing 7.9%, Lodging increased 18.7%, Food and Beverage decreased 3.1 % and Utilities/Other (which is mainly utilities but also includes taxable services and rentals) decreased 17.5%. Excluding the Out of Town category, sales tax for the month of April was up 8.1 %. The ski season resulted in an 6.4% increase overall with Retail increasing 6.8%, Lodging increased 8.6%, Food and Beverage increased 4.9% and Utilities/Other decreased 3.3%. Excluding the Out of Town category, ski season sales tax is up 7.4%. Electronic filing and payment of Vail sales tax is now an option. Please visit www.vailgov.com/epay Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Kathleen Halloran at (970) 479-2116. Sincerely, L Sally Lorton Sales Tax Administrator 7/7/2015 April TOWN OF VAIL BUSINESS REVIEW TOWN OF VAIL Sales Tax Newsletter April 2015 Sales Tax 6/15/2015 6:06:00 PM emGovPower Page 1 of 2 7/7/2015 April 2014 Collections April 2015 Collections April % Change VAIL VILLAGE Retail 191,276 238,899 24.90% Lodging 159,016 190,473 19.78% F & B 226,984 227,708 0.32% Other 9,902 7,983 -19.38% Total 587,178 665,062 13.26% LIONSHEAD Retail 78,407 77,007 -1.79% Lodging 102,911 132,377 28.63% F & B 61,197 57,770 -5.60% Other 2,420 4,294 77.43% Total 244,936 271,449 10.82% CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 122,793 121,686 -0.90% Lodging 33,500 22,633 -32.44% F & B 41,327 33,599 -18.70% Other 4,078 2,923 -28.31 % Total 201,697 180,842 -10.34% OUT OF TOWN Retail 77,043 69,146 -10.25% Lodging 6,530 12,996 99.02% F & B 511 649 26.81 % Utilities & Other 163,163 132,956 -18.51 % Total 247,248 215,747 -12.74% 6/15/2015 6:06:00 PM emGovPower Page 1 of 2 7/7/2015 April TOWN OF VAIL BUSINESS REVIEW TOWN OF VAIL Sales Tax Newsletter April 2015 Sales Tax TOTAL Total 1,281,059 1,333,099 4.06% RETAIL SUMMARY April April April RETAIL -FOOD 2014 2015 % RETAIL -LIQUOR Collections Collections Change Retail 469,519 506,738 7.93% Lodging And Property Mgmt 301,958 358,479 18.72% Food and Beverage 330,019 319,726 -3.12% Other 179,563 148,156 -17.49% Total 1,281,059 1,333,099 4.06% RETAIL SUMMARY 6/15/2015 6:06:00 PM emGovPower Page 2 of 2 7/7/2015 April 2014 Collections April 2015 Collections April % Change RETAIL -FOOD 93,380 96,433 3.27% RETAIL -LIQUOR 33,233 33,261 0.08% RETAIL -APPAREL 72,493 87,379 20.53% RETAIL -SPORT 158,436 156,175 -1.43% RETAIL -JEWELRY 10,073 14,235 41.32% RETAIL -GIFT 3,087 2,283 -26.04% RETAIL -GALLERY 3,100 4,313 39.14% RETAIL -OTHER 95,682 112,660 17.74% RETAIL -HOME OCCUPATION 35 0 -100.00% Total 469,519 506,738 7.93% 6/15/2015 6:06:00 PM emGovPower Page 2 of 2 7/7/2015 Ski Season TOWN OF VAIL BUSINESS REVIEW TOWN OF VAIL Sales Tax Newsletter Ski Season 2014/2015 Sales Tax 6/15/2015 6:09:51 PM emGovPower Page 1 of 2 7/7/2015 Ski Season 2013/2014 Collections Ski Season 2014/2015 Collections Ski Season % Change VAIL VILLAGE Retail 2,519,032 2,809,156 11.52% Lodging 3,057,259 3,390,780 10.91 % F & B 2,508,143 2,688,345 7.18% Other 75,030 82,915 10.51 % Total 8,159,464 8,971,196 9.95% LIONSHEAD Retail 1,050,415 1,112,040 5.87% Lodging 2,110,418 2,229,495 5.64% F & B 681,903 674,347 -1.11 % Other 27,832 25,523 -8.30% Total 3,870,568 4,041,405 4.41 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 1,193,258 1,227,776 2.89% Lodging 990,019 1,059,904 7.06% F & B 406,108 407,586 0.36% Other 29,777 32,457 9.00% Total 2,619,161 2,727,723 4.14% OUT OF TOWN Retail 560,592 536,329 -4.33% Lodging 184,161 205,151 11.40% F & B 7,114 8,179 14.97% Utilities & Other 1,006,034 960,273 -4.55% Total 1,757,900 1,709,932 -2.73% 6/15/2015 6:09:51 PM emGovPower Page 1 of 2 7/7/2015 Ski Season TOWN OF VAIL BUSINESS REVIEW TOWN OF VAIL Sales Tax Newsletter Ski Season 2014/2015 Sales Tax TOTAL Total 16,407,093 17,450,257 6.36% RETAIL SUMMARY Ski Season Ski Season Ski Season 2013/2014 2014/2015 % Collections Collections Change Retail 5,323,297 5,685,301 6.80% Lodging And Property Mgmt 6,341,856 6,885,330 8.57% Food and Beverage 3,603,268 3,778,457 4.86% Other 1,138, 673 1,101,168 -3.29% Total 16,407,093 17,450,257 6.36% RETAIL SUMMARY 6/15/2015 6:09:51 PM emGovPower Page 2 of 2 7/7/2015 Ski Season Ski Season Ski Season 2013/2014 2014/2015 % Collections Collections Change RETAIL -FOOD 857,919 897,322 4.59% RETAIL -LIQUOR 329,545 362,036 9.86% RETAIL -APPAREL 813,286 949,018 16.69% RETAIL -SPORT 2,302,180 2,393,880 3.98% RETAIL -JEWELRY 146,191 165,303 13.07% RETAIL -GIFT 34,255 35,768 4.42% RETAIL -GALLERY 34,973 34,646 -0.94% RETAIL -OTHER 804,378 847,074 5.31 % RETAIL -HOME OCCUPATION 571 254 -55.53% Total 5,323,297 5,685,301 6.80% 6/15/2015 6:09:51 PM emGovPower Page 2 of 2 7/7/2015 MEMORANDUM June 30, 2015 To: Vail Town Council Stan Zemler Kathleen Halloran From: Sally Lorton Re: May Sales Tax estimate Vail will collect another $31,000 in May sales tax to bring collections to $572,092. If so, May will be down 7.2% or $44,553 from budget and down 5.9% or $35,637 from May 2014. 7/7/2015 Month 2005 2006 2007 2008 2009 Town of Vail Sales Tax Worksheet 6/30/2015 2010 2011 2012 2013 2014 Budget % Change % Change 2015 Budget from from Collections Variance 2014 Budget January 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,525,333 3,694,959 169,626 6.08% 4.81% February 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,477,419 3,620,104 3,591,014 (29,090) 3.27% -0.80% March 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,788,185 3,949,005 4,047,635 98,630 6.85% 2.50% April 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,186 1,280,641 1,313,158 1,333,224 20,066 4.11% 1.53% May 458,770 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 616,645 541,092 (75,553) -10.96% -12.25% Total 8,864,769 9,707,676 10,365,009 11,096,595 9,465,220 9,405,606 10,407,224 10,706,789 11,695,916 12,637,219 13,024,245 13,207,924 183,679 4.52% 1.41% June 834,913 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,167,182 July 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,829,102 1,879,577 August 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,674,813 1,695,885 September 795,807 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,124,778 October 566,173 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 799,096 November 713,117 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 1,016,057 December 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,818,096 3,779,180 Total 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 24,486,000 7/7/2015 TOWN OF VAIL REVENUE HIGHLIGHTS July 7, 2015 Sales Tax Upon receipt of all sales tax returns, May collections are estimated to be $572,092 down 5.9% from last year and down 7.2% compared to budget. Inflation as measured by the consumer price index remained flat (0%) for May. Year to date collections of $13,207,924 are up 4.5% from the prior year and up 1.4% from budget. Inflation as measured by the consumer price index remained flat (0%) for May. The annual amended budget totals $23.1 million. The annual budget totals $24.5 million. Real Estate Transfer Tax (RETT RETT collections through June 29 total $3,074,922 down 3.8% from this time last year. 2014 annual collections totaled $6,849,449, a record year since the peak in 2008. The current annual 2015 budget of $5,670,000 is a 21 % reduction from prior year actuals. Construction Use Tax Use Tax collections through June 30 total $1,039,530, up 47.6% compared to $702,529 from this time last year. The annual budget totals $1.8 million. Summary Across all funds, year-to-date total revenue of $32.2 million is up 8.6% from the amended budget and down 0.3% from prior year, mainly due to the decrease in Real Estate Transfer Tax collections. -1- 7/7/2015 rowN of vain Memorandum TO: Vail Town Council FROM: Greg Hall, Director of Public Works and Transportation, Dwight Henninger Vail Police Chief DATE: April 21, 2015 SUBJECT: Signs for Transportation Providers NOTE: THIS MEMO WAS INCLUDED PACKET BUT WAS NOT DISCUSSED. PROVIDE DIRECTION ON THIS MATTER. PURPOSE IN THE APRIL 21 TOWN COUNCIL STAFF IS REQUESTING COUNCIL The purpose of this memo is to respond to the Town Council request to investigate the installation of a sign at the Vail Village Transportation Center providing guests with contact information concerning private transportation providers. BACKGROUND The Vail Police Department contacted the Town of Vail Transportation permit holders to determine interest in having their transportation business and contact information being listed on a sign at the Vail Village Transportation Center. The following businesses responded to the request: Business Name Phone Eagle Vail Express 970-376-6284 GreenStar Limousine 303-800-3345 HI Mountain Taxi 970-524-5555 Hummers of Vail 970-977-002 Safe Ride 970-739-7433 Turtle Bus 970-471-0547 ISSUES TO CONSIDER During the initial review of the council request, the staff identified the following concerns which should to be addressed, some of which came up when the sign was present a few years ago. 7/7/2015 The sign would not violate the current sign code regarding advertising, as it would be considered a sign providing public information to our guests. The sign should be in a form which mimics the current wayfinding graphics, color and fonts. In addition to the Vail Village Transportation Center, some of the transportation businesses pick up at other locations in town which are listed below: Hanson Ranch Road (no oversized vehicles) Willow Bridge Road near Checkpoint Charlie Lionhead Transportation Center West Lionshead Transportation Center Should additional signs be placed at these other locations? It should be noted not all transportation providers pick up, or can pick up at all of these locations. An additional question was raised: Should the Town of Vail monitor the businesses, as this is information the Town of Vail has provided? There may be a perception of the Town of Vail endorsing the companies on the sign by putting a name on the sign, as well as the safety or liability of the Town of Vail if an incident occurs involving the company listed on the sign. Also, would the expectation be that these business operate 365/24/7 or more seasonal and how would this be communicated? There is the issue of the various operating rules mandated by the Public Utilities Commission for the various types of providers. Should these differences be listed so the end users know the difference? Finally, there is the issue of the continued ongoing upkeep of the sign to ensure the names and contacts are up to date. How often do the signs get updated regarding new providers, name changes and current providers that want to be a part of the program? IV. ACTION REQUESTED Provide direction to the staff regarding the request to explore installation of a sign at the Vail Village Transportation Center to provide contact information for participating private transportation providers. V. STAFF RECOMMENDATION Staff has outlined a list of operational questions associated with the request and is seeking direction from Town Council. I• 7/7/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 7, 2015 ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports 7/7/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 7, 2015 ITEM/TOPIC: Executive Session, pursuant to 1) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions; Regarding: update on pending litigation; 2) C.R.S. §24-6- 402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Vail Valley Medical Center Development Agreement. PRESENTER(S): Matt Mire, Town Attorney 7/7/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 7, 2015 ITEM/TOPIC: Adjournment (11:20 a.m.) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JULY 21, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Future agenda items: San Miguel de Allende Mexico Delegation Visit - 7/16 through 7/19 Second Reading Supplemental Budget Ordinance - 7/21 Meet w/ Avon Town Council - discuss topics of regional interest - 7/21 Booth Creek Park Update - 7/21 Wildlife Mitigation Update - 7/21 1-70 Underpass Project - IGA and contract for design and construction - 7/21 Joint meeting with VLHA - July Special VLMD Meeting VLMD 2016 Operating Plan - WS - 9/1 Whistler Delegation Visit - 10/14 2016 VLMD Budget Resolution - ES - 10/20 Joint Meeting with VEAC (DestiMetrics Mountain Travel Update) - WS - 12/15 2016 CSE Funding Allocation Recommendation - ES - 12/15 Proposed future agenda items CIRSA Charter Review - TBD Review Night Sky Code Enforcement Standards for holiday and outdoor lights (when to turn on/off) - TBD EGE Air Alliance Update - TBD Cleanup Title 12, zoning amendments Fee Schedule Revisions TIF Update 7/7/2015