HomeMy WebLinkAbout2015-07-21 Agenda and Supporting Documentation RegularNOTE:
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VAIL TOWN COUNCIL
REGULAR MEETING AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., JULY 21, 2015
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Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
ITEM/TOPIC: Citizen Participation (10 min. )
ITEM/TOPIC: World Fly Fishing Championships Update (5 min. )
PRESENTER(S): John Knight, Producer of The America Cup Fly
Fishing Tournament
BACKGROUND: John Knight, producer of The America Cup Fly
Fishing Tournament which has been supported by the CSE and
headquartered in Vail since 2011, will update the Council and the
community on the upcoming World Youth Fly Fishing Championships,
August 10-16, and the 36th Annual World Fly Fishing Championships
in September of 2016, both being held in Vail and last in the US in
1996.
ITEM/TOPIC: Any Action as a Result of Executive Session (5
min. )
BACKGROUND: This agenda item has been added to the regular
meeting agenda in order to allow for any official action required as a
result of the executive session.
ITEM/TOPIC: Town Manager's Report (5 min. )
ITEM/TOPIC: 1-70 Vail Underpass consultant contract amendment
for final design and construction documents. (5 min.)
PRESENTER(S): Tom Kassmel, Public Works Engineer
ACTION REQUESTED OF COUNCIL: Approve Felsburg Holt &
Ullevig contract amendment for final design and construction
documents.
BACKGROUND: Felsburg Holt & Ullevig (FHU), the design
consultant for the 1-70 Vail Underpass project, has been providing
design services for this project for the past two years as per the
professional services agreement executed with the Town of Vail. The
service agreement covers design services for the project through
90% design. With the underpass project now fully funded, the design
service agreement will need to be amended to include final design,
preparation of construction plans and specifications, and construction
bidding/negotiation processes.
7/21/2015
STAFF RECOMMENDATION: Staff recommends Council approves
the contract amendment with FHU.
6. ITEM/TOPIC: Resolution No. 23 Series of 2015; 1-70 Vail Underpass
Construction IGA (10 min. )
PRESENTER(S): Tom Kassmel, Public Works Engineer
ACTION REQUESTED OF COUNCIL: Approve Resolution No. 23
Series of 2015
BACKGROUND: The 1-70 Vail Underpass is a proposed new
multimodal pedestrian and vehicular connection that is midway
between Main Vail and West Vail exits, passing under 1-70. The
project is at a 90% design level and fully funded for construction. The
construction phase will be administered and paid for by CDOT, with
reimbursements by the Town of Vail in accordance with a proposed
new construction IGA.
STAFF RECOMMENDATION: Approve Resolution No. 23 Series of
2015
7. ITEM/TOPIC: Second reading of Ordinance No. 7, Series 2015, an
Ordinance making budget adjustments to the Town of Vail General
Fund, Police Crimes Fund, Capital Projects Fund, Real Estate
Transfer Tax Fund, Conference Center Fund, Dispatch Services Fund
and Timber Ridge Enterprise Fund. (20 min.)
PRESENTER(S): Kathleen Halloran, Finance Director and Carlie
Smith, Budget Analyst
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments Ordinance No. 7, Series 2015
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with
amendments Ordinance No, 7, Series 2015
8. ITEM/TOPIC: Ordinance No. 9, Series of 2015, Second Reading, an
Ordinance establishing deadlines for the circulation and filing
of candidate nomination petitions for the November 3, 2015 Regular
Town Election (15 min. )
PRESENTER(S): Matt Mire, Town Attorney
ACTION REQUESTED OF COUNCIL: Town Council will consider an
Ordinance which would revise nomination petition circulation dates
from August to September and address the mailing and receipt of
ballots from active military or overseas voters.
BACKGROUND:
Title 31 election law changes from the passage of HB 15-1130
revised the nomination petition circulation dates to August instead of
September. This ordinance, if adopted, would set forth the original
nomination petition circulation dates which were beginning on
the fiftieth day prior to election day nd ending on the thirtieth day
7/21/2015
before the election (September 14 through October 2).
9. ITEM/TOPIC: Ordinance No. 10, Series of 2015, An Ordinance
Prohibiting Marijuana Establishments in Town, Pursuant to Section 16
of Article XVIII of the Colorado Constitution (15 min. )
PRESENTER(S): Matt Mire, Town Attorney
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny Ordinance No. 10, Series of 2015 on first
reading.
BACKGROUND: The Town has had a moratorium in place on
marijuana establishments since January 19, 2010. Pursuant to Article
XVIII, § 16(5)(f) of the Colorado Constitution, the Town may "prohibit
the operation of marijuana cultivation facilities, marijuana product
manufacturing facilities, marijuana testing facilities, or retail marijuana
stores through the enactment of an ordinance."
STAFF RECOMMENDATION: Approve or approve with
amendments Ordinance No. 10, Series of 2015
10. ITEM/TOPIC: Adjournment (7:30 p.m.)
Please call (970) 479-2138 for additional information. Sign language
interpretation is available upon request with 48-hour notification. Please call
(970) 479-2356, Telecommunication Device for the Deaf (TDD), for
information.
7/21/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 21, 2015
ITEM/TOPIC: Citizen Participation
7/21/2015
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 21, 2015
ITEM/TOPIC: World Fly Fishing Championships Update
PRESENTER(S): John Knight, Producer of The America Cup Fly Fishing Tournament
BACKGROUND: John Knight, producer of The America Cup Fly Fishing Tournament which
has been supported by the CSE and headquartered in Vail since 2011, will update the Council
and the community on the upcoming World Youth Fly Fishing Championships, August 10-16,
and the 36th Annual World Fly Fishing Championships in September of 2016, both being held
in Vail and last in the US in 1996.
ATTACHMENTS:
World Fly Fishing Memorandum
7/21/2015
rowN of vain
Memorandum
To: Vail Town Council
From: Commission on Special Events
Date: July 21, 2015
Subject: 14th FIPS Mouche World Youth Fly Fishing Championships: August 10-16, 2015 and
36th FIPS-Mouche World Fly Fishing Championships: September 10-18, 2016
John Knight, producer of The America Cup Fly Fishing Tournament which has been
supported by the CSE and headquartered in Vail since 2011, will update the Council and
the community on the upcoming World Youth Fly Fishing Championships, August 10-16,
and the 36th Annual World Fly Fishing Championships in September of 2016, both being
held in Vail and last in the US in 1996.
Highlights:
• Recent Visit to the 35th World Fly Fishing Championships in Bosnia as the US
Organizer
• The official "Sacred Scroll" of the Championships handed off to the United States
World Youth Fly Fishing Championships: August 10-16, 2015 in Vail and surrounding
Waters
• Town exposure update: Discovery Channel's destination America In the Loop series
will be shooting an episode at the event, airing in the Fall of 2015
• Youth championship program highlights.
2016 World Fly Fishing Championships: September 10-18, 2016 in Vail and
surrounding waters
• 25-30 Countries will be sending teams
• Conservation Symposium at the Gerald R. Ford Amphitheater: open to Towns,
Counties and the State of CO promoted by Colorado Trout Unlimited.
• Venues to include: Eagle's Nest, Bol Vail, Checkpoint Charlie, DeYoung Art Show,
Marriott Grand Ballroom
Request of Council:
John Knight is requesting a Town of Vail representative to speak briefly at the opening
ceremonies of the World Youth Fly Fishing Championships, welcoming the guests to Vail
and again at the closing ceremonies say farewell and looking forward to the adult worlds in
2016.
Monday, August 10, 2015, 5pm-6pm @ Eagle's Nest
Saturday, August 15, 5pm-6pm @ Mountain Plaza
A more detailed update of the two events is attached.
7/21/2015
July 21, 2014
Event updates
Bosnia
I just attended the 35`h FIPS Mouche World Fly Fishing Championship as the US 2016 Organizer. While there I learned
more details regarding the deliverables to the teams and attendees. I spent time speaking to 31 attending countries to
answer questions, provide resources, and help them plan to attend the 2016 adult event. I worked behind the scenes
with the FIPS Mouche officials on the back end production of the event, as well.
The most important role I played while overseas, was that of the US Organizer, where at the closing awards ceremony, I
went on stage and accepted the 'sacred scroll' and the 35th WFFC was officially handed out to the United States! I gave a
thank you and welcoming speech to the attendees and hoped all would attend the event in Vail Colorado next year
September 11-18, 2016. Team USA won their first ever medal as a team with Silver and Devin Olsen won the individual
Bronze.
SPORTSKO RIBOLOVNI Sl
SPORT FISHING ASSOCIATIOP
U 14,
US Organizer John Knight accepting the championships to the US and receiving Scroll.
The America Cup, Inc. I PO Box 6084, Vail, CO 81658 1970-376-5703 1 www.theamericacup.org
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7/21/2015
AMtRICA
Team USA wearing Vail, Colorado 2016 branded event shirts in Bosnia!
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Team USA members, trophies, medals, scroll, and US Organizer John Knight.
Team Silver Medal and Devon Olsen Individual Bronze!
The America Cup, Inc. I PO Box 6084, Vail, CO 81658 1970-376-5703 1 www.theamericacup.org
7/21/2015
l ICA
?0�`Cup
WYFFC
14`h FIPS Mouche World Youth Fly Fishing Championship
There are 10 countries attending for 120 international visitors. These attendees will be joined by 150 volunteers over
the week over the event. All teams are arriving a minimum of 2 weeks before the event to practice fish, acclimate, and
enjoy the valley and Colorado.
Canada Czech Republic France Ireland New Zealand
Poland Slovenia South Africa Spain USA
Youth event -Virtual Tour Video 3 min. https://www.youtube.com/watch?v=Z-uuUKHQEKk
Program details
The youth fly fishing championship is a wonderful event to attend as the venues are the free flowing rivers and majestic
lakes of the Rocky Mountains and the resort towns of Colorado. The championship host in the Town of Vail. The host
hotel is Evergreen Lodge where the event headquarters, competitor lodging, meals, transportation staging, team
registration, captain's meetings, beat draw, and posting of scores will occur. This will be a great place to meet and
mingle with the international teams and to enjoy the festive atmosphere.
The opening ceremony includes a flag parade of teams led through Vail along Gore Creek, by Helmut Fricker, then up the
Lionshead Eagle Bahn Gondola to the top of Vail Mountain. Here the official ceremony will occur with welcome
speeches and a presentation of the Birds of Prey. Youth teams will then enjoy an exhilarating ride on a zipline and return
to Eagle's Nest for the Welcome Dinner.
The Beaver Creek Rodeo is included as an excursion for an evening of cowboys and BBQ. The Beaver Creek Rodeo
features the full line up of classic rodeo events — bareback & saddle bronc riding, team roping, barrel racing and of
course, bull riding!
A conservation symposium on the topics of watershed conservation, invasive species, and fishery management will be
provided to the attendees. Speakers will be Colorado Trout Unlimited, Colorado Parks and Wildlife, National Forest
Foundation, and the Eagle River Watershed Council at historic Camp Hale at Nova Guides.
The closing ceremony is open to the public at Vail Mountain Plaza at the base of the Gondola One. Watch as team and
individual medals get awarded, while national anthems are played and nation's flags are raised. Cheer alongside all the
competitors as the medals and trophies are held high. Closing speeches are stated and thank yous are made.
With the official closing completed, the awards banquet follows. The awards banquet follows the medal ceremony with
teams boarding Gondola One for a ride up the mountain to Mid Vail for dinner and awards. The awards handed out
here are from our sponsors and go to teams and participants of the event. Enjoy dinner and the setting sun as the
championship closes with smiles, new friendships, and memories for a lifetime.
The America Cup, Inc. I PO Box 6084, Vail, CO 81658 1970-376-5703 1 www.theamericacup.org
7/21/2015
M 0 U C H E
WORLD YOUTH
F FISHING
C AMPFONSHI"
Vendredi, Is 14 AoOt COLORADO Friday, August 14
SESSION de COMPETITION IV 9am - Noon USA COMPETITION SESSION IV gam - Noon
SESSION de COMPETITION V 4 - 7pm COMPETITION SESSION V 4, 7pm
Sornedi, le 15 AoOt 7 k- Saturday. August 15
Symposium de Conservation- Camp Hale loam - 2 Conservation Symposium- Camp Hale 10am - 2
Ceremonie de C16ture -Vail Mountain Plaza 5:30 - 6:30pm Closing Ceremony- Vail Mountain Plaza 5:30 - 6:30pm
WYFFC2015.COM
7/21/2015
Programme du Championnat
Championship Program
Lundi, le 10 AoOt
Monday, August 30
Parade d'Equipes (Lionshead) 4:30 - 5:30pm
A O u T
Parade of Teams (Lionshead) 4:30 - 5:30pm
Ceremonic d'Ouverture et le Diner(Eagle's Nest)
Opening Ceremony & Dinner (Eagle's Nest)
l S
AUGUST
Mardi, le 11 AoOt
Tuesday, August 11
Session de la Practique Officielle 19 am - Noon
Official Practice Session 1 9 am - Noon
Session de la Practiquc Officielle II 4 - 7pm
Official Practice Session II 4 - 7pm
Mercredi, le 12 AoOtWednesday,
August 12
SESSION de COMPETITION I gam - Noon
O
COMPETITION SESSION I gam - Noon
SESSION de COMPETITION II 4 - 7pm
COMPETITION SESSION II 4 - 7pm
Jeudi, le 13 AoOt
Thursday, August 13
SESSION de COMPETITION III 9am - Noon
COMPETITION SESSION III gam - Noon
Vendredi, Is 14 AoOt COLORADO Friday, August 14
SESSION de COMPETITION IV 9am - Noon USA COMPETITION SESSION IV gam - Noon
SESSION de COMPETITION V 4 - 7pm COMPETITION SESSION V 4, 7pm
Sornedi, le 15 AoOt 7 k- Saturday. August 15
Symposium de Conservation- Camp Hale loam - 2 Conservation Symposium- Camp Hale 10am - 2
Ceremonie de C16ture -Vail Mountain Plaza 5:30 - 6:30pm Closing Ceremony- Vail Mountain Plaza 5:30 - 6:30pm
WYFFC2015.COM
7/21/2015
AM ICA
WFFC
36th FIPS Mouche World Fly Fishing Championship: September 10-18, 2016
The big news - Thursday, September 15, 2016 — I have rented the Ford Amphitheater to host the event's Conservation
Symposium. This component will be publicized for an entire your by Colorado Trout Unlimited. It will be open to the
public — town, counties, and state! Speakers will the Colorado Trout Unlimited, Colorado Parks and Wildlife, National
Forest Foundation, and the Eagle River Watershed Council. The message will be one of local and state watershed issues
and content that can be learned, and taken back to all countries and applied.
Program
36th FIPS-Mouche World Fly Fishing Championship 2016
Sunday, September 11, 2016
10:00 AM - 3:00 PM Team Registration Evergreen Lodge
12:00 PM - 3:00 PM Lunch Evergreen Lodge
1:00 PM - 4:00 PM Hotel Check In Evergreen Lodge
5:00 PM - 6:00 PM Parade of Teams & Eagle Bahn Gondola
6:00 PM - 7:00 PM Opening Ceremony on Vail Mountain & Team Pictures
7:30 PM - 9:00 PM Welcome Dinner at Eagle's Nest
10:00 PM - 11:30 PM Captains Meeting and Beat Draw
Monday, September 12, 2016
5:00 AM - 7:00 AM Breakfast Evergreen Lodge
9:00 AM - 12:00 PM Official Practice Session 1
9:00 AM — 1:00 PM Guest Jeep Tour and lunch Nova Guides
1:00 PM -
2:00 PM Lunch Evergreen Lodge
4:00 PM -
7:00 PM Official Practice Session 2
8:00 PM -
10:00 PM Dinner Evergreen Lodge
Tuesday, September 13, 2016
5:00 AM
- 7:00 AM Breakfast Evergreen Lodge
9:00 AM
- 12:00 PM Official Practice Session 3
1:00 PM
- 2:00 PM Lunch Evergreen Lodge
4:00 PM
- 7:00 PM Official Practice Session 4
8:00 PM
- 10:00 PM Dinner Evergreen Lodge
9:30 PM
- 10:30 PM Captains Meeting in host hotel
Wednesday, September 14, 2016
5:00 AM
- 7:00 AM Breakfast Evergreen Lodge
9:00 AM
- 12:00 PM COMPETITION SESSION 1
1:00 PM -
2:00 PM Lunch at Sectors
4:00 PM -
7:00 PM COMPETITION SESSION 2
8:00 PM -
10:00 PM Dinner Evergreen Lodge
The America Cup, Inc. I PO Box 6084, Vail, CO 81658 1970-376-5703 1 www.theamericacup.org
7/21/2015
AMtR-ICA
Thursday, September 15, 2016
5:00 AM - 7:00 AM Breakfast Evergreen Lodge
9:00 AM - 12:00 PM COMPETITION SESSION 3
1:00 PM - 2:00 PM Lunch at Sectors
4:30 PM - 5:30 PM Conservation Symposium Ford Amphitheater
6:00 PM - 10:00 PM Dinner Party at Bol Vail
Friday, September 16, 2016
5:00 AM
- 7:00 AM Breakfast Evergreen Lodge
9:00 AM
- 12:00 PM COMPETITION SESSION 4
1:00 PM -
2:00 PM Lunch at Sectors
4:00 PM -
7:00 PM COMPETITION SESSION 5
8:00 PM -
10:00 PM Dinner Evergreen Lodge
Saturday, September 17, 2016
6:00 AM - 8:00 AM Breakfast Evergreen Lodge
12:00 PM - 10:00 PM Derek DeYoung Art Show Vail Marriott Grand Ballroom Foyer
12:00 PM - 2:00 PM Lunch Evergreen Lodge
6:00 PM - 7:00 PM Medal & Closing Ceremony in Vail Village Check Point Charlie
8:00 PM - 10:00 PM Awards Banquet Vail Marriott Grand Ballroom
Sunday, September 18, 2016
7:00 AM - 10:00 AM Breakfast
11:00 AM Hotel Check Out
Thank you,
r
John W. Knight
International Organizer
The America Cup, Inc. I PO Box 6084, Vail, CO 81658 1970-376-5703 1 www.theamericacup.org
7/21/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 21, 2015
ITEM/TOPIC: Any Action as a Result of Executive Session
BACKGROUND: This agenda item has been added to the regular meeting agenda in order
to allow for any official action required as a result of the executive session.
7/21/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 21, 2015
ITEM/TOPIC: Town Manager's Report
7/21/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 21, 2015
ITEM/TOPIC: 1-70 Vail Underpass consultant contract amendment for final design and
construction documents.
PRESENTER(S): Tom Kassmel, Public Works Engineer
ACTION REQUESTED OF COUNCIL: Approve Felsburg Holt & Ullevig contract amendment
for final design and construction documents.
BACKGROUND: Felsburg Holt & Ullevig (FHU), the design consultant for the 1-70 Vail
Underpass project, has been providing design services for this project for the past two years
as per the professional services agreement executed with the Town of Vail. The service
agreement covers design services for the project through 90% design. With the underpass
project now fully funded, the design service agreement will need to be amended to include
final design, preparation of construction plans and specifications, and construction
bidding/negotiation processes.
STAFF RECOMMENDATION: Staff recommends Council approves the contract amendment
with FHU.
ATTACHMENTS:
Memo
Contract Amendment Proposal
7/21/2015
rowN OF vain
Memorandum
To: Town Council
From: Public Works Department
Date: 7-21-15
Subject: 1-70 Vail Underpass Design Amendment
I. SUMMARY
The 1-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular
connection that is midway between Main Vail and West Vail exits, passing under 1-70.
www.vailgov.com/underpass
Felsburg Holt & Ullevig (FHU), the design consultant for the underpass project, has been
providing design services for this project for the past two years as per the professional
services agreement executed with the Town of Vail. The service agreement covers
design services for the project through 90% design. With the underpass project now fully
funded, the design service agreement will need to be amended to include final design,
preparation of construction plans and specifications, and construction bidding/negotiation
processes. The estimated cost for this effort is $373,430.62.
This amendment does not increase the total project cost as it is included within the
existing total project budget of $30.1 M, which will be split between the Town of Vail and
CDOT, 29%/71 % respectively, as identified in the RAMP funding agreement and the
Construction IGA.
Staff recommends approving this design amendment with FHU.
7/21/2015
FELSBURG
HOLT cSi
ULLEVIG
connecting and enhancing communities
July 10, 2015
Mr. Tom Kassmel, Town Engineer
Town of Vail
1309 Elkhorn Drive
Vail, CO 81657
Re: Proposal 2nd Amend to FHU's Vail Interchanges PEL Study Contract
Post FOR Revisions; CAP 1 PS&Q; CAP 2 PS&Q; Ad PS&E; for the Proposed Interstate 70 /
Vail Underpass
Dear Mr. Kassmel:
Felsburg Holt & Ullevig (FHU) is pleased to continue to assist the Town of Vail and CDOT Region 3
in the development of the proposed 1-70 Vail underpass and associated roundabout intersections
located in the Town of Vail. The purpose of this scope of work is to provide additional project
management and design services to complete the Post FOR plans, specifications and quantity set,
prepare a separate PS&Q package for Construction Agreed Price (CAP) 1 (construction of the 1-70
crossover detours) a PS&Q package for CAP 2 (construction of the entire 1-70 Vail Underpass),
potentially a PS&E Ad Set package for the entire interchange if the CAP negotiations are
unsuccessful.
Based on information that you provided, it is FHU's understanding that CDOT will perform all other
services to clear the projects through construction including ROW, Environmental, Utility and
FHWA required clearances.
Attached please find our proposal, which includes a scope of work. Also included is a summary of
proposed fees, for FHU and our subconsultants, in a project worksheet format supported by our
estimated labor hours, and other direct costs.
If you have any questions regarding this proposal, please feel free to call.
Sincerely,
FELSBURG HOLT & ULLEVIG
Chris Fasching, PE
Principal
Attachments
Rick Erjavec, PE
Sr. Transportation Engineer
6300 South Syracuse Way, Suite 600 Centennial, CO 80111 tel 303.721.1440 fax 303.221.0832
www.fl-iueng.com info@fliueng.com 7/21/2015
TOWN OF VAIL
SCOPE OF WORK— INTERSTATE 70 / VAIL UNDERPASS
PROJECT BACKGROUND
JULY 2, 2015
The Town of Vail (TOV) recently underwent a period of unprecedented development and
redevelopment which is anticipated to continue into the future. The development trend
prompted the reevaluation and update of the Town's Transportation Master Plan. The Vail
Transportation Master Plan (VTMP) focused on Vail's existing transportation system and how
anticipated future growth will impact Vail's transportation infrastructure. The plan's traffic
model anticipates Vail will see approximately 2,400 new vehicular PM peak hour trips once all
anticipated redevelopment and build out occurs.
The impact of the projected new growth will strain the Town's existing transportation
infrastructure; specifically the Main Vail (MM 176) and West Vail (MM 173) interchanges. Both
of these roundabout interchanges are vital to the TOV's connectivity, as they are the only
means of crossing Interstate 70 within a three mile stretch along the commercial and resort
core areas of Vail, and they are the only points of access to Interstate 70. Straining these
locations to operational failure paralyzes the TOV's transportation network. This failure
currently occurs during peak visitor times as well as when the Town is overwhelmed with
additional traffic from Vail Pass closures, causing all traffic, transit, emergency services and
general town services to go to gridlock within this three mile stretch. Future growth of the TOV
will require additional relief to these two key locations.
Analysis of the existing interchanges and the TOV's roadway infrastructure connectivity has
been on-going since the original Transportation Master Plan was developed in 1991, and since
that time numerous improvements have been made to these locations; most notably, the
construction of the roundabouts. Design alternatives discussed since then have been included
in some of the Town's relevant transportation documents.
Each document suggests improvements to increase and/or relieve capacity at both the Main
Vail and West Vail roundabouts, with the most notable improvement suggested being the
addition of the "Simba Run Underpass". The proposed underpass is a grade separated crossing
of the interstate located approximately halfway between the Main Vail and West Vail
interchanges near the namesake Simba Run Condominiums. The underpass is currently the
third listed improvement project on the Intermountain Statewide Transportation Improvement
Project's list. This project would add connectivity between the north and south side of the
interstate and relieve the interchanges at Main and West Vail of repetitive thru traffic by
providing a direct connection between the core resort village areas and the West Vail
commercial area.
This project began as a Planning and Environmental Linkage (PEL) study in the summer of 2013
with a vision of moving into design and construction once funding was obtained. In early 2013
the TOV submitted a CDOT RAMP application for construction funding for the 1-70 / Vail
Underpass and they were successful in securing RAMP funds to move the project forward. In a
joint effort, the TOV and CDOT selected the consultant team of Felsburg Holt and Ullevig (FHU)
and its subconsultants for the project.
During the early months of 2014 the location of the underpass was compared to approximately
11 other locations within the corridor and traffic analysis verified the compact roundabout type
of intersections connecting the underpass with the frontage roads. During the remainder of
2014 concepts and estimates were developed and finalized. The results of the estimates
11 Page
7/21/2015
TOWN OF VAIL
SCOPE OF WORK— INTERSTATE 70 / VAIL UNDERPASS
JULY 2, 2015
revealed that the project was underfunded. Additional funding (29% from the TOV and 71%
from CDOT) totaling $9.3 million was successfully obtained to fully fund the project in late
spring of 2015. Being fully funded, the project may now move forward with final design, right of
way acquisition and construction.
The attached Scope of Work is for services to be provided by the Consultant associated with
Project Management and Continuing Requirements; Development of Plans, Specifications and
Quantity packages for CAP 1 (1-70 Cross Over Detours) and CAP 2 (Completion of the 1-70
Underpass Project); Development of Plans, Specifications and Estimates for Advertisement if
the CAP negotiations are unsuccessful of the 1-70 Vail Underpass project in the Town of Vail,
Eagle County, Colorado.
This Scope of Work is an amendment and revision to Section 7 of CDOT standard project scope
of services made part of the current PEL Contract and incorporated herein by reference. Where
noted, Consultant (FHU) refers to Felsburg Holt & Ullevig. All work to be completed by
subconsultants is identified herein with specific reference to the subconsultant that will
perform all or part of the work task.
Section 7 Project Management, Final Design, CAP 1, CAP2 and Ad packages
The proposed project includes an 1-70 underpass and associated roundabout intersections at
thefrontage roads near the Simba Run Condominium complex in the Town of Vail, CO. The
project goal is to provide an additional crossing of 1-70 roughly halfway between the West Vail
and Main Vail to relieve traffic congestion at the existing interchanges. The proposed underpass
does not include ramps connecting to mainline 1-70.
1. Prosect Management and Continuing Requirements
i.1011411111aLTA l_1Ll1_TC19iTi14L1II
The Consultant (FHU) Project Manager will be responsible for contract, task order and invoicing
paperwork for the project, as well as other project design related tasks. The Consultant (FHU)
Project Manager will provide day-to-day design and agency coordination related to project
tasks undertaken by the Consultant team.
Deliverable(s):
• Invoices (FHU)
• Monthly Progress Reports (FHU)
113. PROJECT MEETINGS
113a Project Technical Team Coordination (PTT)
Regularly scheduled overall Project Team meetings will be held with the TOV, CDOT and the
Consultant Team (9 months or 36 weeks, weekly telephone meetings anticipated from July
2015 to April 2016).
113b Project Management Team (PMT)
Regularly scheduled Project Management Coordination (PMT) telephone conference meetings
will be held with the TOV Project Manager, CDOT's Project Manager and the Consultant (FHU's)
Project Manager as needed (9 monthly meetings are anticipated including 1 each from August
2015 to April 2016).
113c Project Leadership Team (PLT)
21 Page
7/21/2015
TOWN OF VAIL
SCOPE OF WORK— INTERSTATE 70 / VAIL UNDERPASS
JULY 2, 2015
The Consultant (FHU) and Subconsultants will conduct up to two more Project Leadership Team
meetings for the project. Both meetings have not been planned and will be held only as
needed. The Subconsultant (Pat Noyes & Associates) will assist the TOV with implementation
and carrying out the Project Leadership Team Process for the project. See the attached Pat
Noyes & Associates scope of work for additional information.
1Bd Public Open House
The Consultant (FHU) and Subconsultants will conduct potentially one more public meeting for
the project. The meeting is expected prior to the beginning of construction.
1C. Communication Aids
The Consultant (FHU) will provide communication aids for the meetings listed above.
Deliverable(s):
• Meeting Agendas (FHU, Subconsultants as appropriate)
• Meeting Communication Aids (FHU, Subconsultants as appropriate)
• *Meeting Minutes (FHU, Subconsultants as appropriate)
*First draft of the meeting minutes will be completed and submitted to the TOV and CDOT
within S working days of meeting; final meeting minutes will be distributed to meeting
attendees within 10 working days of the meeting.
2. Post FOR Plans. Specifications and Estimate Changes
2A. Prepare Plans, Specifications and Quantities
The Consultant (FHU) and Subconsultants will be responsible for their respective post -FOR
document revisions. The FHU team along with the Subconsultants will complete the FOR plan,
specifications and quantity revisions and prepare a post FOR plan, specification and quantity
package (PS&Q).
The Consultant (FHU) will prepare a comment /response matrix which documents FOR
comments and the Team's responses to comments.
Deliverable(s):
• Revised Plans & Specifications & Reports (FHU and subconsultants)
• Comment / Response Matrix (FHU)
3. CAP 1 Plan Packa
3A. Prepare Plans, Specifications and Quantities
The Consultant (FHU) and Subconsultant will prepare an initial plan package with specifications
and quantities to construct the 1-70 cross over detours only. This is being completed as an early
action item to be constructed late fall of 2015. The plan set will include the following:
• 1-70 Cross Over Detour Plans and Profiles (FHU, Subconsultants as appropriate)
• Grading, Erosion Control and Seeding Plans (FHU, Subconsultants as
appropriate)
• Signing and Striping Plans (FHU)
• Construction Traffic Control Plans (FHU)
31 Page
7/21/2015
TOWN OF VAIL
SCOPE OF WORK— INTERSTATE 70 / VAIL UNDERPASS
JULY 2, 2015
• Storm Water Quality Plans (FHU)
• Specifications and Quantities (FHU, Subconsultants as appropriate)
• Title Sheet, General Notes, Survey Control Diagram, ROW plans(FHU,
Subconsultants as appropriate)
Deliverable(s):
• CAP 1 set of Plans & Specifications & Quantities (FHU and subconsultants)
3B. Plan/Quantity Check
The Consultant will conduct an independent review of the PS&Q package.
4. CAP 2 Plan Package
4A. Prepare Plans, Specifications and Quantities (PS&Q)
The Consultant (FHU) and Subconsultants will prepare a complete and final plan package with
specifications and quantities to construct the 1-70 Vail Underpass project. This package will be a
revisions to the Post FOR set of PS&Q package incorporating any changes or updates from the
time the post FOR set to CAP negotiations. The purpose of this PS&Q package will be for CAP
negotiations in November 2015. If successful, the PS&Q package will be used for the
construction contract documents.
The CAP 2 plan set will include the following:
• Roadway Plans and Profiles, Geometry and Detail Sheets (FHU)
• Bridge and Retaining Walls (FHU)
• Construction Phasing Plans and Profiles (BDG)
• Grading, Erosion Control and Seeding Plans (FHU, Subconsultants as
appropriate)
• Signing and Striping Plans (FHU)
• Construction Traffic Control Plans (FHU)
• Storm Water During Construction Plans (FHU)
• Dry Utility Plans and Profiles (Goodbee and Associates)
• Wet Utility Plans and Profiles (FHU)
• Drainage Plans and Profiles (FHU)
• Survey Tabulation, Control Diagram and ROW Plans (Lund)
• Landscaping, Irrigation and Tree Removal Plans (PKM)
• Lighting Plans (Clanton)
• Boring logs and profiles (Yeh and Associates)
• Specifications and Quantities (FHU, Subconsultants as appropriate)
• Title Sheet, General Notes, Survey Control Diagram, ROW plans(FHU,
Subconsultants as appropriate)
• Cross Sections (FHU and BDG)
Deliverable(s):
• CAP 2 set of Plans & Specifications & Quantities (FHU and subconsultants)
• Final Drainage Report
• Final Structure Selection Report
41 Page
7/21/2015
TOWN OF VAIL
SCOPE OF WORK - INTERSTATE 70 / VAIL UNDERPASS
4B. Plan/Quantity Check
The Consultant will conduct an independent review of the PS&Q package.
5. Prepare Ad Set, Specifications and Estimate Package
JULY 2, 2015
5A. Prepare Plans, Specifications and Estimate
The Consultant (FHU) and Subconsultants will be responsible for finalizing and preparing their
respective Ad set of plans, specifications and quantities for advertisement. Electronic and hard
copies of the roadway and structural design information will be provided to the TOV and CDOT
by the Consultant (FHU). A final engineering package will be prepared by the Consultant (FHU)
and subconsultants. A bridge construction field packet will be included. Three record plans sets
will be prepared by the Consultant (FHU) and subconsultants. One record plan set will be
retained by the Consultant (FHU) for three years and the others submitted to the TOV and
CDOT.
Deliverable(s):
• Ad set of Plans & Specifications & Reports (FHU and subconsultants)
• Opinion of probable construction cost (FHU)
• Record Sets of Plans & Specifications (FHU)
• Structures Field Packet (FHU)
5B. Plan/Quantity Check
The Consultant will conduct an independent review of the PS&Q package.
7/21/2015
Revised July 2015
1-70 Vail Underpass 2nd Amendment
FHU Hour Estimate
1 Project Management
1A Project Management
1B Project Meetings
16a PTT
113b PMT as a placeholder
1Bc PLT
113d Public Open House
TASK 1 PROJECT MANAGEMENT AND CONTINUING REQUIEMENT TOTALS
80 0 224 0 0 0 96 16 30 446
2 Post FOR plans, specs and estimate changes
CONSULTANT HOURS
PERSONNEL
CLASSIFICATION
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16
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20
120
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16
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3 CAP 1 Plan Packaae
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24
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72
164
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48
104
108
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-----24 -----3---------------�-------------
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5B Plan/Qu Contact List
4
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12
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36
16
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---------24
128
12
24
84
24
80 0 224 0 0 0 96 16 30 446
2 Post FOR plans, specs and estimate changes
2A Prepare POST FOR Plans Specifications and Quantities
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36
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16
60
104
80
0
20
120
0
16
416
3 CAP 1 Plan Packaae
3A Prepare Plans Specifications and Quantities80
32
24
80
i�
232
36 Plan/Quantitiy Check
--------4 -------- `---------------
--------8
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CAP 1 TOTALS
4
0
88
32
0
24
88
0
16
252
4 CAP 2 Plan Packaae
---------------------------------
-------t-� -------------40
---------------
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-------------40
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----------------------------40------------80------------40------------14-----
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4B Plan/Quantitiy Check
8
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8
8
24
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112
CAP 2 TOTALS
24
56
164
48
0
48
104
56
24
524
5 Prepare Ad Set PS&E
5A Prepare Plans Specifications and Estimate
a
6
6o
zo
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12
12
158
5B Plan/Qu Contact List
4
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24
4
4
12
A
64
Ad PS&E TOTALS
12
24
84
24
0
14
32
20
12
222
6 Services After Desian
6A Prepare Plans Specifications and Estimate
°
-----------------=---------------
° °
=---------------'----------------=--------------'--------------'--------------'--------------
°
° °
° °
=------------- ----------------------
Services After Design TOTALS
0
0
0
0
0
0
0
0
0
0
Post FOR, CAP1, CAP2 Final TOTALS
136
140
664
184
0
106
440
92
98
1860
7/21/2015
PROJECT COST WORKSHEET (COST PLUS FIXED FEE)
2014 MASTER PRICING AGREEMENT eff.
PROJECT NAME: 1-70 Vail Underpass
LOCATION: Vail, CO
FIRM NAME: Felsburg Holt & Ullevig
NAME OF PREPARER: Rick Erjavec
SCOPE OF WORK DATE 07/10/15
TYPE OF PROPOSAL:
1A LABOR RATES
Cost Plus Fixed Fee
PHONE NUMBER: (303) 721-1440
CONTRACT #:
TASK ORDER #:
CONTRACT TIME:
Employee Name
Employee
Classification
Direct Salary
Cost / hour
(a)
Overhead
Rate (%)
Indirect
Cost
(b)
Labor Rate
$/Hour
(c)
Matthew P Adams
Engineer 1
25.96
161.16%
2.6116
$
67.80
Meghan Adams
Graphic Design II
26.00
161.16%
2.6116
$
67.90
Gerald G. Albin
Associate
70.001
161.16%
2.6116
$
182.81
Anna Marie Amoroso
Marketing Specialist
28.37
161.16%
2.6116
$
74.09
Kyle A. Anderson
Principal It
76.92
161.16%
2.6116
$
200.88
Thomas W. Anzia
Principal II
69.71
161.16%
2.6116
$
182.05
Kate A. Baird
Engineer III
35.58
161.16%
2.6116
$
92.92
Daniel Barth
Engineer 1
24.86
161.16%
2.6116
$
64.92
Anthony Baumert
Env Scientist/Planner IV
42.79
161.16%
2.6116
$
111.75
George W. Beams, Jr
Principal II
72.12
161.16%
2.6116
$
188.35
Adam T. Behmer
Env Scientist/Planner II
26.44
161.16%
2.6116
$
69.05
Paul B Bigler
Designer V
35.00
161.16%
2.6116
$
91.41
Wesley B Boggs
Engineer 1
24.52
161.16%
2.6116
$
64.03
Dean P. Bradley
Principal III
86.54
161.16%
2.6116
$
226.01
Charles M. Buck
Engineer V
46.63
161.16% 1
2.6116
$
121.78
D Holly Miller Buck
Principal 1
66.11
161.16%
2.6116
$
172.65
Janet L. Campbell
Graphic Design Manager
36.00
161.16%
2.6116
$
94.02
Janis S. Christopher
Engineer IV
40.38
161.16%
2.6116
$
105.46
Bruce Curtis
Associate
60.10
161.16%
2.6116
$
156.96
Jeffery W. Dankenbring
Sr Engineer
54.57
161.16%
2.6116
$
142.52
Scott E. Dankenbring
Sr Designer
42.00
161.16%
2.6116
$
109.69
Cady Dawson
Transportation Planner IV
39.18
161.16%
2.6116
$
102.32
Adam J. Denney
Engineer 1
26.44
161.16%
2.6116
$
69.05
Lyle E. DeVries
Principal 1
66.11
161.16%
2.6116
$
172.65
John Dibble
Engineer 1
26.68
161.16%
2.6116
$
69.68
Richard A. Dillon
Sr Bridge Designer
46.75
161.16%
2.6116
$
122.09
Jonathan B Dixon
Env ScientisUPlanner II
30.29
161.16%
2.6116
$
79.11
Katharine M. Duitsman
Engineer IV
39.42
161.16%
2.6116
$
102.95
Patrick Egan
Engineer 1
26.68
161.16%
2.6116
$
69.68
Rick Erjavec
Sr Engineer
56.25
161.16%
2.6116
$
146.90
Christopher J. Fasching
Principal II
69.71
161.16%
2.6116
$
182.05
Richard R. Follmer
Associate
54.81
161.16%
2.6116
$
143.14
Stacey Roth Freitag
Accounting Clerk II
26.00
161.16%
2.6116
$
67.90
Todd S. Frisbie
Engineer V
43.27
161.16%
2.6116
$
113.00
Kendra M. Gabbert
Engineer III
33.17
161.16%
2.6116
$
86.63
Linda L. Gann
Environmental Tech II
27.50
161.16%
2.6116
$
71.82
Thor W. Gjelsteen
Principal It
69.71
161.16%
2.6116
$
182.05
Stephen P. Grasmick
Engineer IV
50.48
161.16%
2.6116
$
131.83
Colleen Renee Guillotte
Engineer III
33.65
161.16%
2.6116
$
87.88
Laura A. Haas
Env Scientist/Planner IV
34.76
161.16%
2.6116
$
90.78
Richard J. Haden
Associate
57.21
161.16%
2.6116
$
149.41
Jeremy R Hahn
Engineer IV
41.35
161.16%
2.6116
$
107.99
Ben Harms
Designer II
22.00
161.16%
2.6116
$
57.46
David E. Hattan
Associate
63.94
161.16%
2.6116
$
166.99
S. Keith Hidalgo
Env Scientist/Planner III
32.93
161.16%
2.6116
$
86.00
Kevin Hock
Engineer 1
25.48
161.16%
2.6116
$
66.54
Devin Joslin
Engineer III
34.86
161.16%
2.6116
$
91.04
Stacey Joy
Engineer 1
24.86
161.16%
2.6116
$
64.92
Michael A Jung
Engineer 1
29.57
161.16%
2.6116
$
77.23
Jessica D Jurzenski-Putney
Env Scientist/Planner 111
31.25
161.16%
2.6116
$
81.61
Kurt R. Kellogg
Principal 1
62.50
161.16%
2.6116
$
163.23
Evan Kirby
Associate
54.81
161.16%
2.6116
$
143.14
Kurt A. Kolleth
Lead Designer
48.00
161.16%
2.6116
$
125.36
Alan Kreisa
Engineer IV
40.141
161.16%
2.6116
$
104.83
7/21/2015
Daniel J Krueger
7/21/2015
Sr Engineer
54.57
161.16%
2.6116
$
142.52
Kevan P Kuhnel
Engineer III
37.74
161.16%
2.6116
$
98.56
Terrence L Lage
Env Scientist/Planner II
24.33
161.16%
2.6116
$
63.54
Larry W. Lagsding
Sr Designer
37.00
161.16%
2.6116
$
96.63
David G. Lampe
Engineer V
46.15
161.16%
2.6116
$
120.53
Lawrence C. Lang
Sr Engineer
48.08
161.16%
2.6116
$
125.57
Kelly Leadbetter
Transportation Planner II
30.77
161.16%
2.6116
$
80.36
Todd Lebov
GIS Specialist 1
25.00
161.16%
2.6116
$
65.29
Edward L. Lind
Associate
55.77
161.16%
2.6116
$
145.65
Jacob E. Lloyd
Env Scientist/Planner II
25.96
161.16%
2.6116
$
67.80
Matthew Love
Engineer 1
25.00
161.16%
2.6116
$
65.29
Chris J Lowry
Designer V
37.50
161.16%
2.6116
$
97.94
Kevin R. Maddoux
Sr Env Scientist/Planner
49.04
161.16%
2.6116
$
128.07
William J. Marcato
Sr Engineer
50.00
161.16%
2.6116
$
130.58
Steven C. Marfitano
Transportation Planner III
33.17
161.16%
2.6116
$
86.63
Anthony M Marshall
Env Scientist/Planner 1
26.44
161.16%
2.6116
$
69.05
Matthew Bryant McFadden
Principal 1
62.50
161.16%
2.6116
$
163.23
Colleen G. Means
Accountant
38.36
161.16%
2.6116
$
100.18
Mark D. Meisinger
Engineer IV
39.66
161.16%
2.6116
$
103.58
Vicente Miranda
Designer III
30.50
161.16%
2.6116
$
79.65
Brian L. Moffatt
Sr Designer
39.50
161.16%
2.6116
$
103.16
Steven Robert Murray
Associate
53.85
161.16%
2.6116
$
140.63
Jessica S. Myklebust
Env Scientist/Planner V
45.19
161.16%
2.6116
$
118.02
Thomas G. Nead, Jr. PE
Associate
56.01
161.16%
2.6116
$
146.28
Barry C Novak
Sr Designer
40.75
161.16%
2.6116
$
106.42
Megan Ornelas
GIS Specialist III
30.29
161.16%
2.6116
$
79.11
Cynthia A. Otegui
Engineer IV
43.61
161.16%
2.6116
$
113.89
Joshua S. Palik
Engineer III
32.69
161.16%
2.6116
$
85.37
Jesse W. Poore
Env Scientist/Planner IV
43.27
161.16% 1
2.6116
$
113.00
Alex Keith Pulley
Sr Env Scientist/Planner
46.63
161.16%
2.6116
$
121.78
Robert G. Refvem
Principal II
72.12
161.16%
2.6116
$
188.35
Gabrielle C. Renner
Engineer II
30.29
161.16%
2.6116
$
79.11
Carin Richardson
Env Scientist/Planner IV
40.87
161.16%
2.6116
$
106.74
Sylvia Romo
Marketing Manager
39.42
161.16%
2.6116
$
102.95
Allison R. Sambol
Env Scientist/Planner IV
38.46
161.16%
2.6116
$
100.44
Stephanie J. Sangaline Anzia
Sr Engineer
53.85
161.16%
2.6116
$
140.63
Dustin C. Shaklee
Designer V
37.75
161.16%
2.6116
$
98.59
Jeanne M. Sharps
Sr Engineer
54.57
161.16%
2.6116
$
142.52
Stan Y. Shibao
Designer IV
36.00
161.16%
2.6116
$
94.02
Ken J. Soellner
Lead Designer
46.50
161.16%
2.6116
$
121.44
Tyler Spurlock
Engineer 1
27.88
161.16%
2.6116
$
72.81
Amy N. Stecyk
Engineer IV
44.47
161.16%
2.6116
$
116.14
Patrick R. Stein
Engineer V
50.48
161.16%
2.6116
$
131.83
Michelle Kasak Stevens
Sr Engineer
54.57
161.16%
2.6116
$
142.52
Elizabeth Stover
Engineer 1
26.68
161.16%
2.6116
$
69.68
Mary Kristin Strub
Administrative
19.95
161.16%
2.6116
$
52.10
Linda S. Stuchlik
Sr Admin Assistant
29.00
161.16%
2.6116
$
75.74
Elliot M. Sulsky
Principal II
69.71
161.16%
2.6116
$
182.05
Shea M. Suski
Transportation Planner II
28.37
161.16%
2.6116
$
74.09
Jennifer Sutton
Administrative
17.00
161.16%
2.6116
$
44.40
Tim R. Tetherow
Associate
50.48
161.16%
2.6116
$
131.83
Marie Elizabeth Thoming
Engineer II
33.17
161.16%
2.6116
$
86.63
Dale J. Tischmak
Sr Env Scientist/Planner
48.08
161.16%
2.6116
$
125.57
Zachary Topoleski
Graphic Design IV
33.25
161.16%
2.6116
$
86.84
Kelly Turner
Designer III
31.00
161.16%
2.6116
$
80.96
Chad D. Twiss
Engineer IV
40.87
161.16%
2.6116
$
106.74
Shawn M. Twiss
Systems Administrator
39.00
161.16%
2.6116
$
101.85
Kody Unstad
Env ScientisUPlanner II
23.08
161.16%
2.6116
$
60.28
Beverly Vasquez-Frisbie
Administrative
25.50
161.16%
2.6116
$
66.60
Stephanie F Weiss
Marketing Specialist
28.37
161.16%
2.6116
$
74.09
Jeni A. Wells
Administrative
19.95
161.16%
2.6116
$
52.10
Jennica MH Wilcox
Engineer II
31.25
161.16%
2.6116
$
81.61
Jenny A. Young
Principal 1
57.69
161.16%
2.6116
$
50.66
150.66-
7/21/2015
Amy Zlotsky
Principal 1
62.501
161.16% 1 2.6116
1 $
163.23
Employee Name
Employee
Classification
Labor Rate
$/Hour
((d) from 1A)
Estimated Number
of Work Hours
Estimated Cost
per Employee
Matthew P Adams
Engineer 1
$
67.80
Meghan Adams
Graphic Design II
$
67.90
$
Gerald G. Albin
Associate
$
182.81
$
Anna Marie Amoroso
Marketing Specialist
$
74.09
$
Kyle A. Anderson
Principal II
$
200.88
$
Thomas W. Anzia
Principal II
$
182.05
$
Kate A. Baird
Engineer III
$
92.92
Daniel Barth
Engineer 1
$
64.92
$
Anthony Baumert
Env Scientist/Planner IV
$
111.75
$
George W. Beams, Jr
Principal II
$
188.35
Adam T. Behmer
Env Scientist/Planner II
$
69.05
Paul B Bigler
Designer V
$
91.41
$
Wesley B Boggs
Engineer 1
$
64.03
$
Dean P. Bradley
Principal III
$
226.01
$
Charles M. Buck
Engineer V
$
121.78
$
D Holly Miller Buck
Principal 1
$
172.65
$
-
Janet L. Campbell
Graphic Design Manager
$
94.02
98
$
9,213.72
Janis S. Christopher
Engineer IV
$
105.46
$
-
Bruce Curtis
Associate
$
156.96
140
$
21,974.00
Jeffery W. Dankenbring
Sr Engineer
$
142.52
$
-
Scott E. Dankenbring
Sr Designer
$
109.69
$
Cady Dawson
Transportation Planner IV
$
102.32
$
Adam J. Denney
Engineer 1
$
69.05
$
Lyle E. DeVries
Principal 1
$
172.65
$
John Dibble
Engineer 1
$
69.68
$
-
Richard A. Dillon
Sr Bridge Designer
$
122.09
184
$
22,464.98
Jonathan B Dixon
Env Scientist/Planner II
$
79.11
$
-
Katharine M. Duitsman
Engineer IV
$
102.95
$
Patrick Egan
Engineer 1
$
69.68
$
-
Rick Erjavec
Sr Engineer
$
146.90
432
$
63,403.12
Christopher J. Fasching
Principal II
$
182.05
$
-
Richard R. Follmer
Associate
$
143.14
$
Stacey Roth Freitag
Accounting Clerk II
$
67.90
$
Todd S. Frisbie
Engineer V
$
113.00
$
Kendra M. Gabbert
Engineer III
$
86.63
$
Linda L. Gann
Environmental Tech II
$
71.82
$
-
Thor W. Gjelsteen
Principal II
$
182.05
136
$
24,759.43
Stephen P. Grasmick
Engineer IV
$
131.83
$
-
Colleen Renee Guillotte
Engineer III
$
87.88
$
Laura A. Haas
Env Scientist/Planner IV
$
90.78
$
Richard J. Haden
Associate
$
149.41
$
Jeremy R Hahn
Engineer IV
$
107.99
$
Ben Harms
Designer II
$
57.46
$
David E. Hattan
Associate
$
166.99
$
S. Keith Hidalgo
Env Scientist/Planner III
$
86.00
$
Kevin Hock
Engineer 1
$
66.54
$
Devin Joslin
Engineer III
$
91.04
$
Stacey Joy
Engineer 1
$
64.92
$
Michael A Jung
Engineer 1
$
77.23
$
Jessica D Jurzenski-Putney
Env Scientist/Planner III
$
81.61
$
Kurt R. Kellogg
Principal I
$
163.23
$
Evan Kirby
Associate
$
143.14
$
Kurt A. Kolleth
Lead Designer
$
125.36
$
Alan Kreisa
Engineer IV
$
104.83
$
Daniel J Krueger
Sr Engineer
$
142.52
$
Kevan P Kuhnel
Engineer III
$
98.56
$
Terrence L Lage
Env Scientist/Planner II
$
63.54
$
Larry W. Lagsding
Sr Designer
$
96.63
$
David G. Lampe
Engineer V
$
120.53
$
-
Lawrence C. Lang
Sr Engineer
$
125.57
66
$
8,337.56
Kelly Leadbetter
Transportation Planner II
$
80.36
$
-
Todd Lebov
GIS Specialist I
$
65.29
$
Edward L. Lind
lAssociate
$
145.65 1
$
Jacob E. Lloyd
jEnv Scientist/Planner II
$
67.80
$
-
Matthew Love
Engineer I
$
65.29
92
$
6,006.68
Chris J Lowry
Designer V
$
97.94
$
-
7/21/2015
Kevin R. Maddoux ISr Env ScientisVPlanner 1 $ 128.07 1 1 $
7/21/2015
1B
William J. Marcato
Sr Engineer
$
130.58 166
$ 21,676.28
Steven C. Marfitano
Transportation Planner III
$
86.63
$ -
Anthony M Marshall
Env Scientist/Planner 1
$
69.05
$
Matthew Bryant McFadden
Principal 1
$
163.23
$
Colleen G. Means
Accountant
$
100.18
$
Mark D. Meisinger
Engineer IV
$
103.58
$
Vicente Miranda
Designer III
$
79.65
$
Brian L. Moffatt
Sr Designer
$
103.16
$
Steven Robert Murray
Associate
$
140.63
$
Jessica S. Myklebust
Env Scientist/Planner V
$
118.02
$
Thomas G. Nead, Jr. PE
Associate
$
146.28
$
Barry C Novak
Sr Designer
$
106.42
$
Megan Omelas
GIS Specialist III
$
79.11
$
Cynthia A. Otegui
Engineer IV
$
113.89
$
Joshua S. Palik
Engineer III
$
85.37
$
Jesse W. Poore
Env ScientisUPlanner IV
$
113.00
$
Alex Keith Pulley
Sr Env Scientist/Planner
$
121.78
$
Robert G. Refvem
Principal II
$
188.35
$
Gabrielle C. Renner
Engineer II
$
79.11
$
Carin Richardson
Env Scientist/Planner IV
$
106.74
$
Sylvia Romo
Marketing Manager
$
102.95
$
Allison R. Sambol
Env ScientisUPlanner IV
$
100.44
$
Stephanie J. Sangaline Anzia
Sr Engineer
$
140.63
$
Dustin C. Shaklee
Designer V
$
98.59
$
Jeanne M. Sharps
Sr Engineer
$
142.52
$
Stan Y. Shibao
Designer IV
$
94.02
$
Ken J. Soellner
Lead Designer
$
121.44
$
Tyler Spurlock
Engineer 1
$
72.81
$
Amy N. Stecyk
Engineer IV
$
116.14
$
Patrick R. Stein
Engineer V
$
131.83
$
Michelle Kasak Stevens
Sr Engineer
$
142.52
$ -
Elizabeth Stover
Engineer 1
$
69.68 440
$ 30,658.09
Mary Kristin Strub
Administrative
$
52.10
$ -
Linda S. Stuchlik
Sr Admin Assistant
$
75.74
$
Elliot M. Sulsky
Principal II
$
182.05
$
Shea M. Suski
Transportation Planner 11
$
74.09
$
Jennifer Sutton
Administrative
$
44.40
$
Tim R. Tetherow
Associate
$
131.83
$
Marie Elizabeth Thoming
Engineer II
$
86.63
$
Dale J. Tischmak
Sr Env Scientist/Planner
$
125.57
$
Zachary Topoleski
Graphic Design IV
$
86.84
$ -
Ke1Iy Turner
Designer 111
$
80.96 106
$ 8,581.72
Chad D. Twiss
Engineer IV
$
106.74
$ -
Shawn M. Twiss
Systems Administrator
$
101.85
$
Kody Unstad
Env Scientist/Planner II
$
60.28
$
Beverly Vasquez-Frisbie
Administrative
$
66.60
$
Stephanie F Weiss
Marketing Specialist
$
74.09
$
Jeni A. Wells
Administrative
$
52.10
$
Jennica MH Wilcox
Engineer II
$
81.61
$
Jenny A. Young
Principal 1
$
150.66
$
Amy Zlotsky
Principal I
TOTAL LABOR COSTS $217,075.60
FEE (xx % X Section 1 B.) (Enter fee percent in Cell E207) 10% FIXED FEE $21,707.56
7/21/2015
3A OTHER DIRECT COST (IN-HOUSE)
PLOTTING
Rate
Rate
Unit
Quantity
Cost
Bond
(6)
$0.24
SF
500
$120.00
Glossy
(6)
$0.71
SF
TBD
TBD
Mylar
(6)
$0.55
SF
TBD
TBD
Vellum
(6)
$0.39
SF
TBD
TBD
COPIES & PRINTS
At Cost (3)
Each
TBD
TBD
Lodging
Black & White
(6)
$0.08
Each
2,000
$160.00
Color
(6)
$0.19
Each
500
$95.00
PRESENTATION BOARDS
Traffic Counts
(4)
Each
TBD
Bond - Foam Core Mounted
(6)
$1.22
SF
180
$219.60
Glossy - Foam Core Mounted
(6)
$1.69
SF
TBD
TBD
TRAVEL
Each
TBD
$0.00
Catering
At Cost (7)
Mileage (1)
TBD
$0.510
Mile
3,000
$1,530.00
(1) At current allowable State Government rate.
3B OTHER DIRECT COST (OUTSIDE)
(8)
DELIVERIES
Rate
Unit
Quantity
Cost
Overnight Deliveries
(2)
Each
TBD
$200.00
Local Courier
(2)
Each
TBD
TBD
Postage (Major Mailings)
(2)
Each
TBD
$500.00
TRAV ELILODGI N G/MEALS
Parking & Tolls
(2)
Each
TBD
TBD
Air Fare
At Cost (3)
Each
TBD
TBD
Lodging
At Cost (4)
Each
TBD
$500.00
Meals
At Cost (4)
Each
TBD
$400.00
OTHER
Traffic Counts
(4)
Each
TBD
TBD
Auto Rental
At Cost (5)
Each
TBD
TBD
Meeting Facility Rental
At Cost (6)
Each
TBD
$100.00
Rental Equipment
At Cost (6)
Each
TBD
$0.00
Catering
At Cost (7)
Each
TBD
$0.00
Film Development
(2)
Each
TBD
TBD
Miscellaneous
At Cost (8)
Each
TBD
$1,000.00
TOTAL OTHER DIRECT COSTS
At actual reasonable cost.
$4,824.60
SUBTOTAL (SUM 1B+2+3) $243,607.76
At actual reasonable cost, but always requires a specific prior request of CDOT and the written approval of CDOT
of the actual dollar amount of ticket, unless ticket is for economy class airfare booked at least 2 weeks in advance.
At cost, but not to exceed applicable rates in current Colorado Fiscal Rules.
At actual reasonable cost, but always requires a specific prior request of CDOT and the written approval of CDOT
of the actual dollar amount of rental, unless rental is for subcompact or compact automobile with unlimited mileage.
At actual reasonable cost, but always requires a specific prior request of CDOT and the written prior approval of CDOT.
At actual reasonable cost, but always requires a specific prior request of CDOT and the written prior approval of
CDOT. CDOT will neither approve nor reimburse for any alcoholic beverages associated with any meal or other activity.
At actual reasonable cost and always requires prior item -by -item approval by CDOT before any specific expenditure.
7/21/2015
4A OUTSIDE SERVICE RATES (SUBCONSULTANTS)
4B
Firm
Method of
Compensation
Cost
BDG
CPFF
$36,436.00
Clanton & Associates
CPFF
$4,493.74
Goodbee & Associates
CPFF
$44,586.00
The Lund Partnership
CPFF
$29,508.64
Pat Noyes & Associates
CPFF
$5,660.00
PKM
CPFF
$7,174.00
Yeh & Associates
CPFF
$1,964.48
OUTSIDE SERVICE RATES (VENDORS)
Method of
Firm Compensation Cost
MIG (formerly Winston Associates) Lump Sum $0.00
TOTAL OUTSIDE SERVICES
TOTAL ESTIMATED COST (SUM OF 1B+2+3+4)
$129,822.86
$373,430.62
I am a representative of Felsburg Holt & Ullevig, duly authorized to contractually bind the firm. My signature below constitutes formal agreement
(without further signature) to a Task Order, which is issued by the State pursuant to the terms of this Task Order Proposal, without substantive
change. I also declare that to the best of my knowledge the wage rates and other factual unit rates supporting the compensation to be paid by the
Department for the professional services on this document are accurate, complete, and current at the time of contracting, and include no unallowable
or duplicate costs.
(Typed Name)
(Signature)
(Date)
7/21/2015
Engineering
"Critical Path Project Delivery -
BDG Engineering Scope of Services
CAP One
BDG Engineering
770 W. Hampden Ave., Ste. 250
Englewood, CO 80110
(303) 736-8226 - tele
The CAP One project involves developing a bid package that will pave four separate I-70
median crossover detours in anticipation of the I-70 Vail Underpass project (CAP Two).
Both the Eastbound and Westbound I-70 median crossovers will be designed for 45 mph.
The following efforts are undertook for the project by BDG Engineering (subconsultant).
Coordination
Subconsultant will participate in any local meetings held at FHU as well as any tele-
conference project coordination.
Out of local area review meeting time and travel has not been budgeted for this task.
Design/Layouts
Subconsultant will advance design efforts of the four crossovers to determine extent of
alignment and limits of impacts to aid FHU in preparing the SWMP plans to be submitted
to CDOT for early approval.
The four crossovers will then be refined in the vertical component and smoothed as
necessary to match widening off of I-70 at each end of the crossover approach. Widening
cross slopes will need calculated and adjusted to aid in developing a smooth profile.
Drainage pipes will be fit to drain under the crossovers and determine the extent of pipe
required. FHU will assist the subconsultant in sizing of the median drainage.
Templates will be developed to model each median crossover. Templates will capture
both widening limits from I-70 as well as new construction between the widening limits.
The templates will be used to aid in developing typical sections, cutting finished pipe
surfaces, developing earthwork quantities, producing grading plans and finish cross
sections.
Quantities will also be calculated in conjunction with the design limits. FHU will
calculate the remaining quantities.
Package Detailing
FHU will be in charge of pulling the bid package together and submitting to the client.
Subconsultant will prepare the following plan package documents in support of that:
• Typical Sections
• Tabulation of quantities (removals, paving, drainage, barrier, earthwork)
• Horizontal Control Line/Geometry tables
• Roadway Plans
7/21/2015
Engineering
"Critical Path Project Delivery -
Roadway Profiles
• Drainage Profiles
• Cross Sections
BDG Engineering
770 W. Hampden Ave., Ste. 250
Englewood, CO 80110
(303) 736-8226 - tele
Subconsultant will provide QA/QC of the prepared documents. Time for minor revisions
to the plans has also been budgeted.
FHU will prepare the following documents for the package:
• Title Sheet
• Standard Plans List
• General Notes
• Summary of Approximate quantities
• Tabulation of quantities (remaining tabulations not prepared by subconsultant)
• Survey Control Diagram
• Grading/Erosion Control Plans
• Signing/Striping Plans
• MOT Plans
• Etc....
7/21/2015
BDG Engineering - 1-70 Vail Underpass CAP One Design & Deliverables
Sheet Percent Discipline
Task Count Complete Sr. Engineer Engineer
Sr. Cadd
CAP One Coordination
Project Meetings/Coordination
6
$
762.00
CAP One Design/layouts
Early Design prepared for SWMP
20
30
$
5,525.00
Final Design/Refinement
20
$
2,540.00
Modeling/Cross Sections (4 alignments)
8
$
1,016.00
Quantity calculations
8
$
1,016.00
Cap One Package Detailing
Package Setup
FHU
Title Sheet
1
0%
FHU
Standard Plans List
1
0%
FHU
General Notes
1
0%
FHU
Typ. Sections
2
0%
4
5
$
993.00
Summary of Quantities
1
0%
FHU
Tabulation of Quantities
2
0%
2
4
1
$
749.00
Survey Control Diagram
3
0%
FHU
HCL Sheets/Geom Tables
3
0%
1
4
1
$
622.00
Roadway Plans
4
0%
6
8
$
1,538.00
Roadway Profiles
4
0%
6
8
$
1,538.00
Drainage Profiles
2
0%
4
4
$
896.00
Grading/Erosion Control Plans
4
0%
FHU
Signing/Striping Plans
4
0%
FHU
MOT Sheets
8
0%
FHU
Cross Section Sheets
14
0%
2
4
1
$
749.00
QA/QC
3
3
$
672.00
Package Revisions
8
8
$
1,792.00
Total Sheets => 1
54
7/21/2015
2014/2015 Rates
Totals =>1 1 1 98 1 42 1 39 1$ 20,408.00 1
Rate=>l $ 127.00 1 $ 99.50 1 $ 97.00
$ 12,446.00 $ 4,179.00 $ 3,783.00
Total CAP One Design & Deliverables => $ 20,408.00
7/21/2015
Engineering
"Critical Path Project Delivery -
BDG Engineering Scope of Services
CAP Two
BDG Engineering
770 W. Hampden Ave., Ste. 250
Englewood, CO 80110
(303) 736-8226 - tele
The CAP Two project involves finalizing the plans for the I-70 Vail Underpass project
(CAP Two). In April of 2015 an F.O.R. meeting was held and comments developed from
that meeting. The following efforts are undertook for the project by BDG Engineering
(subconsultant).
I-70 Bridge approaches:
Subconsultant will address the comments as they relate to the I-70 approaches for the
typical sections, plan sheets and cross sections.
Construction Phasing
Subconsultant will address the comments as they relate to the I-70 construction phasing
for the typical sections, plan sheets, profiles and cross sections.
Notable comments to be addressed involve:
• Reversing the travel direction for both the South Frontage and North Frontage
roads
• Additional signing and arrow placement for the bike path detour
• Materials to be used for the bike path detours
• Noting Design Criteria for the detours
• Numerous pay item and quantity revisions
Subconsultant will need to rework the phasing design and plan sheets to remove the
current I-70 median crossovers and accommodate the new 1-70 median crossover
locations being developed for the CAP One package. This work involves redoing the
striping, traffic control device placement, barrier placement and signing for each
construction phases and sub -phases.
Quantities will be recalculated and tabbed for the changes noted above.
Time is also budgeted for any supplemental revisions that may also be requested.
7/21/2015
BDG Engineering - 1-70 Vail Underpass CAP Two Design & Deliverables
Sheet Percent Discipline
Task Count Complete Sr. Engineer Engineer
Sr. Cadd
1-70 FOR Revisions
1-70 FOR Revisions
6
6
6
$
1,941.00
Constr. Phasing Design/Layouts
Phasing FOR Revisions
24
12
16
$
5,794.00
Phasing revisions to incorporate Cap 1 design
24
16
$
4,600.00
Revise Quantities
4
6
$
1,105.00
Supplemental Revisions
8
8
8
$
2,588.00
Total Sheets => 0
Totals =>
66
32
46
$
16,028.00
2014/2015 Rates
Rate=> $ 127.00 $ 99.50 $ 97.00
$ 8,382.00 $ 3,184.00 $ 4,462.00
Total CAP Two Design & Deliverables => $ 16,028.00
7/21/2015
CLANT JCIA7ES
1W
LIGHTING DESIGN AND ENGINEERING
July 7, 2015
Rick Erjavec, PE
Felsburg Holt & Ullevig
6300 South Syracuse Way, Suite 600
Centennial, CO 80111
Rick.Erjavec@fhueng.com
Re: Vail Simba Run 1-70 Underpass, in Vail, Colorado
Lighting Design Consulting Proposal
Clanton and Associates proposes to undertake the lighting consulting for the Vail Simba Run I-
70 Underpass CAP1 and CAP2 in Vail, CO.
The scope of work includes:
1. Complete lighting and electrical subset plans for the initial PS&E package
a. Anticipated completion Fall 2015
2. Complete lighting and electrical subset plans for the updated FOR package
a. Anticipated completion October/November 2015
Design services shall include the following:
Final Design (PS&E Package)
■ Attend regular project conference calls (allow 2 hrs each)
■ Continue coordination with CDOT and electric utility and other project team members
■ Incorporate comments from FOR meeting into plans
■ Issue FINAL Plans, Details, Schedules, Specifications and Quantities
This scope of work is based upon normal project progress and within the time schedule agreed
upon, without major redesign or change order work. Additional fees will be required if project
timing is extended or project is put on hold and restarted at later date. If the project timing
exceeds one year, additional services rates may increase.
Specific exclusions from this scope are as follows:
Construction administration and/or services during construction
Structural engineering for foundations
Any development, design, or detailing of custom luminaires
Client will supply Clanton and Associates with review materials and backgrounds in AutoCAD or
Micro Station format. Reimbursable expenses shall include printing costs, overnight delivery and
travel expenses associated with the project and shall be charged in addition to the
compensation for professional services. Payment for services is expected within 30 days of
invoice unless other arrangements are made in writing.
4699 Nautilus Court South, Suite 102, Boulder, CO 80301 Tel 303-530-7229 Fax 303-530-7227
7/21/2015
Project Name:
Location:
Firm Name:
Name of Preparer:
Scope of Work Date
Type of Proposal:
1A. LABOR RATES
PROJECT COST WORKSHEET (COST PLUS FIXED FEE)
Vail Simba Run 1-70 Underpass
Vail, Colorado
Clanton & Associates, Inc.
Jessica Garcia Phone No: 303-530-7229
July 7, 2015
Cost Plus Fixed Fee Contract #:
Task Order #:
1B. LABOR COSTS
EMPLOYEE
NAME
EMPLOYEE
CLASSIFICATION
LABOR RATE
$/HOUR
(a)
ESTIMATED COST
PER EMPLOYEE
(b)
( c )
$
(d)
EMPLOYEE
EMPLOYEE
BILLING RATE
ADJUSTED
MULTIPLIER
$
LABOR RATE
NAME
CLASSIFICATION
COST/HOUR
Clanton, Nancy
RATE
$
181.82
$/HOUR
$
1,090.92
Chinnis, Darcie
Engineer/Researcher
$
81.82
$
Adams, Gregg
Senior Designer
$
100.00
$
90.91
1.0
$
90.91
Babcock, Travis
CAD/Production
$
60.00
$
54.55
1.0
$
54.55
Clanton, Nancy
Principal Engineer
$
200.00
$
181.82
1.0
$
181.82
Chinnis, Darcie
Engineer/Researcher
$
90.00
$
81.82
1.0
$
81.82
Ehnert, Jonathan
CAD/Production Mgr.
$
60.00
$
54.55
1.0
$
54.55
Flageolle, Gregory
Electrical Designer
$
100.00
$
90.91
1.0
$
90.91
Garcia, Jessica
Engineer
$
80.00
$
72.73
1.0
$
72.73
Kuczkowski, Ann
Engineer
$
65.00
$
59.09
1.0
$
59.09
Roederer, David
Senior Designer
$
100.00
$
90.91
1.0
$
90.91
Sanders, Dane
Senior Engineer
$
100.00
$
90.91
1.0
$
90.91
Wratten, Josephine
Engineer
$
80.00
$
72.73
1.0
$
72.73
NOTE: Items 1A, 3 and 4 (as applicable) are prepared
to submit
rates.
Items 1 B, 2, 3 and 4 (as applicable) are completed to
compute a project cost.
1B. LABOR COSTS
EMPLOYEE
NAME
EMPLOYEE
CLASSIFICATION
LABOR RATE
$/HOUR
ESTIMATED NUMBER
OF WORK HOURS
ESTIMATED COST
PER EMPLOYEE
Adams, Gregg
Senior Designer
$
90.91
$
-
Babcock, Travis
CAD/Production
$
54.55
12.0
$
654.60
Clanton, Nancy
Principal Engineer
$
181.82
6.0
$
1,090.92
Chinnis, Darcie
Engineer/Researcher
$
81.82
$
-
Ehnert, Jonathan
CAD/Production Mgr.
$
54.55
$
-
Flageolle, Gregory
Electrical Designer
$
90.91
8.0
$
727.28
Garcia, Jessica
Engineer
$
72.73
21.0
$
1,527.33
Kuczkowski, Ann
Engineer
$
59.09
$
-
Roederer, David
Senior Designer
$
90.91
$
-
Sanders, Dane
Senior Engineer
$
90.91
$
-
Wratten, Josephine
Engineer
$
72.73
$
-
2. FEE (10% X Section 1 B.)
3A. OTHER DIRECT COST RATES (IN-HOUSE):*
ITEM
ESTIMATED UNIT
UNITS RATES
Per diem (per state fiscal rules)*
Mileage (per state fiscal rules) 180
Lodging*
Other*
*Prior Approval from CDOT Project Manager Required
TOTAL LABOR $ 4,000.13
FIXED FEE $ 400.01
ESTIMATED
COST
$ 0.52 $ 93.60
SUBTOTAL $ 93.60
7/21/2015
3B. OTHER DIRECT COST (Outside):*
ITEM
Per diem (per state fiscal rules)*
Mileage (per state fiscal rules)
Lodging*
Other*
ESTIMATED UNIT
UNITS RATES
*Prior Approval from CDOT Project Manager required
4A. OUTSIDE SERVICES RATES (SUBCONSULTANTS):
FIRM NAME
4B. OUTSIDE SERVICES (VENDORS):*
FIRM NAME
*Prior Approval from CDOT Project Manager required
ESTIMATED
COST
$ 0.52 $ -
SUBTOTAL $ -
SUBTOTAL ODC $ 93.60
ESTIMATED COST $ -
ESTIMATED COST $ -
TOTAL OUTSIDE SERVICES $ -
TOTAL ESTIMATED COST $ 4,493.74
(SUM OF 1B+2+3+3A+3B+4A+4B)
I am a representative of Clanton & Associates, Inc., duly authorized to contractually bind the firm. My signature below
constitutes formal agreement (without further signature) to a Task Order, which is issued by the State pursuant to the terms of
this Task Order Proposal, without substantive change. I also declare that to the best of my knowledge the wage rates and
other factual unit rates supporting the compensation to be paid by the Department for the professional services on this
document are accurate, complete, and current at the time of contracting, and include no unallowable or duplicate costs.
Clanton, President
SIGNATURE
July 7, 2015
DATE
7/21/2015
Goodbee and Associates, Inc.
1-70/Vail Underpass
Cost Estimate for Post -FOR, CAP 1 and CAP 2 work
7/8/2015
$9,094 Post FOR estimate (June -July 2015)
$5,802 CAP 1 estimate (design package for Fall 2015 construction)
$29,690 CAP 2 estimate (August -December 2015)
$44,586 Total
GA 170 -Vail ETC scope -fee to FHU 070815
7/21/2015
Goodbee and Associates, Inc.
1-70Nail Underpass
Scope of Work and Cost Estimate for Post FOR Work June -July 2015
7/8/2015
Item Nofunits Ubtotal nits UnitPricc Su
Jen. in...is at coat 51.154 $I-154
"TOTAL 0130 $1,754
TOTAL ESTIMATE
$7,940 + $1,154 = $9,094
Total Cost
(2015 Rate
Sheet
$236
$5,353
$1,231
$1,120
$0
$0
$7,940
GA 170 -Vail ETC scope -fee to FHU 070575/Post FOR SOW est
7/21/2015
Ro/e Ops Manager/ QA
PM lH
PM 1 Designer
Adndeistrator Admin Support
Coord I/
CADD1
Total H..
To*
Description of AetiAties /Assumptions
Cvrrentproject Slll/hr
$140/hr
S111/hr S%/hr
$96/11, S/h,
S74/hr
billing rare
PM during July. Project coordi-dea. July i—ice and progress report
1
1
2
Update utility pleas per revised design files, CDOT ITS file, comments Sum CDOT, TOV, FHU
3:'
20
20
43
Post FOR
Updffieut8ityspe,
1
8.
9
Miseellaneous utility coordino ion with CDOT, utility owners in July
8
8
0
0
TOTAL LABOR
4
37
20 0
1 0
0
62
Item Nofunits Ubtotal nits UnitPricc Su
Jen. in...is at coat 51.154 $I-154
"TOTAL 0130 $1,754
TOTAL ESTIMATE
$7,940 + $1,154 = $9,094
Total Cost
(2015 Rate
Sheet
$236
$5,353
$1,231
$1,120
$0
$0
$7,940
GA 170 -Vail ETC scope -fee to FHU 070575/Post FOR SOW est
7/21/2015
Goodbee and Associates, Inc.
1-70Nail Underpass
Scope of Work and Cost Estimate for CAP 1 Work
7/8/2015
Item #of Units Units
Subtotal
Rota
Ops Manager/ QA
PM RI
PMI
Designer
Administrator
Admin Support
Total H...
Task
Description of Activities /Assumptions
Curremp jeer
$111/hr
$140/hr
$111/hr
$96/hr
$96/hr
$85/hr
billing rate
Prepare utility plan act for Fall 2015 cousn uction package
1
20
20
41
CAP I
Prepare utility spec fpr Fall 2015 construction package. (assume no utility relocations or agreements)
l
4
5
0
TOTAL LABOR
2
24
20
0
0
0
46
Item #of Units Units
Subtotal
Assume -meetings or other ODCs miles
$0
Miscellaneous at -at
$0
TOTAL ODCs
$0
TOTAL ESTIMATE
$5,802 + $0 = $5,802
7/21/2015
Total Cost
(Cur ent
project billing
rate)
$5,131
$671
$0
$5,802
Goodbee and Associates, Inc.
1-70/Vail Underpass
Scope of Work and Cost Estimate for CAP 2 Work
7/8/2015
Task
Description of A,fi ities /Assumptions
Role Ops Manager/ QA
PM in
PMI Designer
Administrator
Admin Support
Coord t/
CADDi
Total Hrs.
ates jeer
Billing $11 Fhr $140/hr $111/hr 5%/hr S%Ihr $85/hr $74/hr
B R
illmgR
$7,500
PM during August -December 2015. Monthly invoices/progress repms. Project comdinatim.
5
$8,100
5
10
Pothole coordination Coordinate with USIC, Xcd, T—Tech and CenturyLink to pmhole 71 ... tim, over 2 days to facilitate relocation of
CmturyLinkand Xcel gas lines. Mark preliminaryand final pinhole locmions. Field verifypotholes. Prepare pinhole table. Coordinate
with surveyor to—ypmholes. Update existing utility file with pothole data.
36
4
40
Utility coordination/meetings (assume 2 meetings in Vail, 2 meetings w FHII).
40
40
CAP 2
Relocation agreement support for CDOT. Prepare exhibits fm 7 relocation g --l..
32
4
36
Prepare AD set ofplans
1
10
20
31
Prepare AD set utility spec
t
4
5
0
0
TOTAL LABOR
2
127
28 0
5
0
0
162
Item #4fUnits
Units
Unit Price
Subtotal
Mileage (assume 5 Bite visits/meetings in Vail (220 miles) and 2 meetings at FHU m Xcel (20 mi) 1150
mites
$0.52
$600
Potholing--Wr(assume 2 days ofpoth,li,g and tmffio control) Per bid from USIC 7500
LS
$7,500
TOTAL ODCs
$8,100
TOTAL ESTIMATE
$21,590 + $8,100 = $29,690
7/21/2015
C" ant
Project Billing
Rates
$1,180
$5,484
$5,600
$4,924
$3,731
$671
$0
$0
$21,590
7/21/2015
GooDBEE
4j E SITE
USUMM W
UTILITY FIELD SERVICES
Project Address
1-70 and West Haven Dr
Date Assigned JTBD
City
Vail
Project Lead Name
Elissa Roselyn
Office 303-507-2103
Email
ElissaCa)aoodbeeassoc.com
Quality Level
A
Contractor
Goodbee
Lead Name
Sean Spreer
Office 970-692-9240
Project length Ft.
0
Number of Potholes
TBD
Working days to complete Locates 0
Estimated Date
TDB
Working days to complete VacEx 2
Itemized bid cost estimate vs actual billing
Actual invoiced billing
Service Unit Type
Units Amount Invoice Final
Pre Project Items
Map & Data Research
Day
0 0.00
Locate Survey
Onsite Review
Hours
1 150.00
Vacuum Excavation
Hydro Excavation
Day (10 Hours)
2 4,000.00
Permits (Estimate)
Unit
1 ( pass through actual cost )
Traffic Control (Estimated) Day
2 1,600.00 ( pass through actual cost )
Mobilization
Hours
6 450.00
Perm Repair ( per city requirement) Unit
1 1 700.00 ( pass through actual cost )
Other Services
Per Diem
Per day
2 400.00
Totals
$7,300.00
Safe Site, Inc. will locate the private facilities to the best of
our ability using electronic equipment by connecting to a
conductor that surfaces. Safe Site will attempt to locate
those facilities as directed by the contractor and/or property
-�
owner. Due to the limited information and absence of as
built maps, Safe Site will not be responsible for the accuracy
of said information. Client shall save and hold harmless Safe
Site, Inc., its officers, agents, and employees against all
J
_
1�liabilit including damages, fines, penalties, damage to
property or injury or death of any person or persons arising
out of or in any way connected with, or resulting from the
Work to be performed hereunder, including but not limited
to such liability arising out of, or in any way connected with,
or resulting from the acts, non -acts, negligence or alleged
_
negligence of Safe Site, Inc., its officers, agents, and
employees in connection with the Work, hereunder
provided, however that liability arising out of the sole and
exclusive acts of negligence of Safe Site, Inc., its officers,
s
agents, and employees shall be the responsibility of Safe
Site, Inc., said indemnification shall be inclusive of all costs
r✓' -
and attorneys' fees and/or any judgment or settlement,
resulting from either claim or litigation pursued against Safe
Site, Inc., arising out of this agreement. LIMITATION OF
LIABILITY In no event will Safe Site Inc. be responsible for
loss of anticipated profits or incidental or consequential
7/21/2015
LM
LUND
PARTNERSHIP
i
June 24, 2015
Mr. Rick Erjavec, P.E.
Felsburg Holt & Ullevig
6300 South Syracuse Way
Centennial, Colorado 80111
Re: Proposal for Professional Surveying Services
1-70 Simba Run Underpass
Vail, Colorado
Dear Rick,
CIVIL ENGINEERING & SURVEYING
12265 W. Bayaud Avenue, Suite 130
Lakewood, Colorado 80228
P: 303.989.1461 • F: 303.989.4094
***Revised***
At your request, we have revised our May 11, 2015 estimate to include anticipated work through the end of
this year and through the post construction final deliverables which are anticipated for 2017. Below are
reasons that justify this revision.
1. There are now ten (10) legal descriptions as opposed to the original estimate of eight (8) legal
descriptions.
2. Review updated title commitments.
3. Revisions to the right-of-way plans and legal descriptions that may occur during the right-of-way
acquisition process.
4. The reconfiguration of the access control lines per FHWA request.
5. The appraisal staking will require more time then was originally estimated due to the larger than
anticipated temporary easements.
6. The pothole effort may include additional surveying beyond what was originally anticipated.
The following explanation summarizes additional services that have already been completed that were
beyond what was anticipated in our original scope of services and budget.
• Additional mobilization and coordination for the surveying of utilities including converting
several as -built AutoCAD files to MicroStation and registering the as -built drawings to the new
project coordinate system.
• Additional mobilization and surveying for geotechnical boreholes, this required an extra trip and
day of surveying.
• Additional mobilization and surveying for trees and staking out the proposed wall on the north
side of the proposed roundabout.
• Additional surveying required due to the new construction of curb and gutter and asphalt on the
north frontage road after the mapping was already complied and delivered. This required
updating the DTM as well.
7/21/2015
Mr. Rick Erjavec, P.E.
June 24, 2015
Page 2 of 2
• Additional surveying required due to the new construction of asphalt on the south frontage road
after the mapping was already complied and delivered. This required updating the DTM as
well.
• Two additional parcels and legal descriptions beyond our original estimate of eight parcels and
legal descriptions.
SCOPE OF SERVICES (based on post ROWPR comments)
A. Review updated title commitments
B. Finalize the right-of-way plans for CDOT authorization.
C. Stake parcels for appraisal purposes. We have assumed this will be a one time staking.
D. Revisions to the right-of-way plans as a result of negotiations during the acquisition process.
E. Survey additional pothole locations. We have assumed this as one day of survey crew time
plus office support for a total of six (6) potholes.
F. Once the proposed parcels have been acquired and the Lund Partnership has been provided
the recorded deeds by others, we will monument the existing and new right-of-way lines
within the project limits and deposit the final right-of-way plans in the Eagle County Clerk and
Recorder's office.
FEES
For the professional services described above, our estimated fee is indicated on the attached Project
Cost Worksheet (CPFF).
SCHEDULE
Upon your written notice to proceed, we are prepared to commence work immediately. All tasks in the
scope of services are at the schedule discretion of others.
Thank you for the opportunity to continue to provide our services to you. Please contact us if you have
any questions.
Sincerely,
The Lu4d Pa nership, Inc.
Geof Stephenson, PLS
Principal
7/21/2015
II. DETAILED MANHOUR ESTIMATE
Principal
Jenelle
1 1
Principal PLS PLS
R/W 11 I
Chet,Frank &
Manager Jim & Jan Jeremy
Geof
(PMII) (PLS Il) (PLS I)
2 3 1 4
Survey Tech Tech Admin
Intern Asst Asst
It DI 1
Phil & Ryan Melissa
(SIU) (Asst 1)
6 7 1 9 11 1
Total
Flours
12
CDOT Man -Hour Estimate
Vail I-70 Underpass
Project No. STA 0702-327
Project Code: 19094
MANHOUR SUMMARY
Date June 24, 2015
PROJECT INITIATION & ADMINISTRATION
Initial Project Meeting
Project contract and billing
.Initiate Survey
.Right of Entry and Permits (Land Owner Contacts)
Traffic Control
Site Meetings
Project Management
TOTAL PROJECT INITIATION
0
2 2
4
0
0
0
0
0
2 0 0 0 0 0 0 2
4
PRELIMINARY DESIGN
Field Survey
a Presurvey Conference
b. Project Control & Aerial Control
c. TMOSS Survey
(1) Hard Surfaces (Conventional)
(2) (RTK GPS)
(3) Travel Time
(4) Edit TMOSS Files & LSCD
d. Vertical Survey (Level Loops)
e. Utilities (Locates& Potholes)
f Drainage
g. Material Source
h. Supplemental Surveying
i. Assume Hours
j. Locate & Tie R/W & Prop Pion Evidence
k. Locate Aliquot Corners
(1) Search for Section comers
(2) Calc Coord. For lost comers
(3) Interview Land Owners on Comer Positions
(4) Upgrade Aliquot Comers
(5) Tie Aliquot comers (dual Base RTK)
(6) LSCD
L Post process GPS & Survey Report Aerial targets
Right of Way Ownership Map
a,. Research
(1) Identify affected ownership plans
(2) Obtain assessors map
(3). Locate documents transfer title
(4) Prepare chain of title per CDOT/PM
(5) Look for encumbrances / releases
(6) Physically inspect property
(7) Check with county road dept
(8) Check for latest subdivision / survey plats
(9) Research Railroad Plans
(10) Research Existing Monument Records
b Right of Way mapping
(1) Review prelim. des, and field sury
(2) Estab, bearing & coord, per CDOT
(3) Compute alignment coordinates
(4) Review memos of ownership
(5) Calculate coordinates lost comers
(6) Establish subdivisions per BLM
(7)Determine and confirm exisiting ROW
(8) Determine ownership of easements
(9) Secure addel property owner ties
(10) Reconcile overlaps in ownership
(11) Prelimianry Exisiting ROW (Cogo Plans)
(12) Label all monuments
(13) Show improvements & topo
(14) Number ownership
(15) Calculate area ownership affected
(16) Show areas of complex ownership
0
0
0
0
0
_
0
0
0
0
10 20
30
_
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
_
0
0
0
_
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
_ _ _
0
0
0
0
2-7/21/2015
II. DETAILED MANHOUR ESTIMATE
Principal
Jenelle
1 1
Principal
R!W
Manager
Geof
(PMII)
2
PLS
II
Jim & Jan
(PLS 11)
3
PLS
I
Chet,Frank &
Jeremy
(PLS I)
1 4
Survey
Intern
If
6
Tech
Asst
III
Phil & Ryan
(SI II)
7
Tech
Asst
1
(Asst 1)
9
Admin
Melissa
11 1
Total
Hours
12
CDOT Man -Hour Estimate
Vail I-70 Underpass
Project No. STA 0702-327
Project Code: 19094
iMANHOUR SUMMARY
(Date June 24, 2015
(17) Show seal PLS supervising work
(18) Transmit finished ownership map
Field Inspection Review
a, Preparation for the FIR
b Attend the FIR
c Post -FIR revisions
0
0
0
0
0
0
TOTAL PRELIMINARY DESIGN
0
0
0
10
0
20
0
0
30
FINAL DESIGN
Right of Way Authorization Plans
a. Authorization Plans & Descriptions
(1) Verify Toe of Slope
(2) Control Survey Plot (aliquot)
(3). Control and Monumentation
(4) Calculate areas of parcels easments
(5) Prepare ROW Plans
(6) Prepare legal descriptions
(7) Prepare tabulation of owners
(8) Plot new right-of-way
(9) Prepare tide sheet
(10) Prepare land control tabulation
(11) Prepare monumentation and to be staked
(12) Update Ownership Map
(13) QA/QC Review
(13) Print & Transmit originals of plan sheets
(13) ROWPRMeeting
b. ROW plan revisions
(1) Review Updated Title Work
(2) Revise and Update ROW Plans as necessary
(3) Prepare Exhibits for Attorney General
(4) Revise Plans to Reflect Legal Decision
c. Stake, Monument & Deposit R/W Plans
(1) Stake ROW for Appraisal
(2) Monument ROW
(3) Prepare Electronic Deliverables
(4) Sign,Seal & Deposit R/W Plans in County
Plan Prep For Final Office Review (Design)
a. Prepare for the FOR
a. Attend FOR
e. Record Plan Sets
TOTAL FINAL DESIGN
0
0
0
0
0
0
0
8 40
48
0
0
0
0
0
_
0
8
8
0
0
0
4
4
0
0
8 16
24
0
24 24
_ 48
48 80
128
0
6
6
_
0
0
0
0
0 30 60 72 0 104 0 0
266
GRAND TOTAL:
2
30
60
82
0
124
0
2
300
2-7/21/2015
PROJECT COST WORKSHEET (COST PLUS FIXED FEE)
PROJECT NUMBER: STA 0702-327 (19094)
LOCATION: 1-70 VAIL UNDERPASS
FIRM NAME: THE LUND PARTNERSHIP. INC.
NAME OF PREPARER: JENELLE D. LUND
SCOPE OF WORK DATE: June 24, 2015
TYPE OF PROPOSAL: COST PLUS FIXED FEE CONTRACT
`I_� A_1:107.: = I
PHONE: 303) 989-1461
IIF_6y200109l:11:T.'3
1 B. LABOR COSTS:
Employee Name
Employee
Classification
Direct Salary
Cost/Hour
Indirect
Cost %)
Multiplier
Labor Rate
$/Hour
Lund
Principal
$ 166.02
a)
b
d)
Stephenson
e
J.
Lund
Principal
72.11
130.23%
2.3023
$
166.02
G.
Stephenson
Principal/PM II
64.90
130.23%
2.3023
$
149.42
J.
Daley
PLS II
50.48
130.23%
2.3023
$
116.20
J.
Caldwell
PLS II
43.27
130.23%
2.3023
$
99.62
C.
Smith
PLS 1
36.00
130.23%
2.3023
$
82.88
J.
Pe ues
PLS 1
33.66
130.23%
2.3023
$
77.50
F. deSaules
PLS 1
27.00
130.23%
2.3023
$
62.16
R. Heinl
Tech Asst 111
23.70
130.23%
2.3023
$
54.56
P.
Roberts
Tech Asst III
21.00
130.23%
2.3023
$
48.35
M.
McInnis
Project Admin
48.08
130.23%
2.3023
$
110.69
1 B. LABOR COSTS:
2. FEE 10.0%
3A. OTHER DIRECT COST RATES (IN-HOUSEW
TOTAL LABOR $ 24,082.40
FIXED FEE $ 2,408.24
PLOTTING/REPRODUCTION/COPIES
Employee Name
Employee
Classification
Labor Rate
$/Hour
Estimated Number
of Work Hours
Estimated Dollars
Per Employee
J.
Lund
Principal
$ 166.02
2.0
332.04
G.
Stephenson
Principal/PM II
$ 149.42
30.0
4,482.60
J.
Daley
PLS II
$ 116.20
50.0
5,810.00
J.
Caldwell
PLS II
$ 99.62
10.0
996.20
C.
Smith
PLS 1
$ 82.88
22.0
1.823.36
J.
Pe ues
PLS 1
$ 77.50
20.0
1,550.00
F.
deSaules
PLS 1
$ 62.16
40.0
2,486.40
R.
Heinl
Tech Asst III
$ 54.56
62.0
3,382.72
P.
Roberts
Tech Asst III
$ 48.35
62.0
2,997.70
M.
McInnis
Project Admin
$ 110.69
2.0
221.38
2. FEE 10.0%
3A. OTHER DIRECT COST RATES (IN-HOUSEW
TOTAL LABOR $ 24,082.40
FIXED FEE $ 2,408.24
PLOTTING/REPRODUCTION/COPIES
Unit
Rate
I Quantity
Cost
Bond B/W)
SF
$0.25
1,000
250.00
Color (11 x17)
Each
$2.00
150
300.00
Mylar 24x36
SF
$2.00
144
288.00
TRAVEL
Mileage
Mile
$0.52
1,600
832.00
* Prior Approval from CDOT Project Manager required
SUBTOTAL $ 1,670.00
7/21/2015
1-1-Ke3ion 1-91-=
Prior Approval from GDOT Project Manager required
(3) At actual reasonable cost subject to state fiscal rules
"$312.00 per night x 2 people x 1 night (lodging) (2015 rate)
$71.00 per day x 2 people x 2 days (per diem) (2015rate)
SUBTOTAL $ 1,348.00
4A. OUTSIDE SERVICES RATES SUBCONSULTANTS
Unit
Rate
Quantity
Cost
Delivery Service/Postage
Each
22.50
4
90.00
Survey Materials
Each
2.50
60
150.00
County Recordation
Each
20.00
10
200.00
Lodging
Each
(3)
2
624.00
Per Diem
Each
(3)
4
284.00
Prior Approval from GDOT Project Manager required
(3) At actual reasonable cost subject to state fiscal rules
"$312.00 per night x 2 people x 1 night (lodging) (2015 rate)
$71.00 per day x 2 people x 2 days (per diem) (2015rate)
SUBTOTAL $ 1,348.00
4A. OUTSIDE SERVICES RATES SUBCONSULTANTS
:
Firm
Method of
Compensation
Cost
None
413. OUTSIDE SERVICES (VENDORS):*
Firm Method of
Compensation Cost
" Prior Approval from CDOT Project Manager required
TOTAL OUTSIDE SERVICES $ 0.00
TOTAL ESTIMATED COST $ 29,508.64
I am a representative of The Lund Partnership, Inc., duly authorized to contractually bind the firm. My
signature below constitutes formal agreement (without further signature) to a Task Order, which is issued by
the State pursuant to the terms of this Task Order Proposal, without substantive change. I also declare that to
the best of my knowledge the wage rates and other factual unit rates supporting the compensation to be paid
by the Department for the professional services on this document are accurate, complete and current at the
time of contracting, and include no unallowable or duplicate costs.
(TYPED NAME)
C:\MY FILES\CDOT\PROJECT COST WORKS HEETS\FELSBURG\I-70 Vail Underpass rev doc
r (SIGNATURE)
0,,1104-1, 5' --
(DA -(E
(DA E SIG ED)
7/21/2015
°oo; Pat Noyes
■ &Associates
July 3, 2015
Rick Erjavec, PE
Felsburg Holt & Ullevig
6300 South Syracuse Way, Suite 600
Centennial, CO 80111
Dear Rick,
Pat Noyes & Associates is pleased to continue to support the FHU team and the Town of Vail
on the Simba Run Underpass Project in Vail. The following outlines my scope of work for
facilitating the final Project Leadership Team meetings.
Project Leadership Team Process
Pat Noyes & Associates will support up to two additional Project Leadership Team (PLT)
meetings. This will include participation in Project Team teleconferences, PLT planning and
agenda development, PLT meeting facilitation and meeting notes.
Cost
Estimated hours: 30 hours at $180.00
Estimated expenses (mileage to meetings): 500 miles at $.52
Total: $5,660.00
I look forward to working with you to complete the design for this project.
Sincerely,
19 L
Pat Noyes
Principal
1566 County Road 83, Boulder, CO 80302 1 phone: (303) 440-8171 1 e-mail: pat@patnoyes.com
online: www.patnoyes.com
7/21/2015
1-70 Vail Underpass
PKM Fee for Post -FOR Changes and Post -Design
6/19/2015
POST -FOR CHANGES (SERVICES THROUGH DESIGN)
Task Description
Resource
1. Update second PS&E package
P.Miers
with spec/value engineering
D.Zickerman
changes and negotiations with
A. Barnard
Hourly Rate
Hours Subtotal
$ 130.00
24 $ 3,120.00
$ 95.00
10 $ 950.00
$ 74.00
40 $ 2,960.00
$ 7,030.00
2. Other Direct Costs
Item Units Unit Price Subtotal
Mileage 225 $ 0.52 $ 117.00
TOTAL POST -FOR CHANGES $ 7,147.00
POST DESIGN SERVICES
Task Description
Resource
Hourly Rate
Hours
Subtotal
1. Submittal reviews
P.Miers
$
130.00
8
$
1,040.00
D.Zickerman
$
95.00
4
$
380.00
A.Barnard
$
74.00
4
$
296.00
$
1,716.00
2. Respond to RFI's, FDC's and NDC's
P.Miers
$
130.00
8
$
1,040.00
D.Zickerman
$
95.00
6
$
570.00
A.Barnard
$
74.00
16
$
1,184.00
$
2,794.00
3. Landscape/irrigation inspections
P.Miers
$
130.00
8
$
1,040.00
(Only as -needed, assumes 1 for
D.Zickerman
$
95.00
8
$
760.00
aesthetics, 1 for landscape and
A.Barnard
$
74.00
8
$
592.00
1 for irrigation)
2. Other Direct Costs
Item Units Unit Price
Mileage
TOTAL POST DESIGN SERVICES
$ 2,392.00
Subtotal
900 $ 0.52 $ 468.00
$ 7,370.00
7/21/2015
Yeh and Associates, In1A c.
Consulting Engineers & Scientists
June 25, 2015
Mr. Rick Erjavec, PE
Senior Engineer
Felsburg Holt & Ullevig
6300 S. Syracuse Way, Suite 600
Centennial, CO. 80111
Proposal No. 2015-P190
Re: Scope of Work and Estimated Fee for Soil Nail Wall Design Check and Post
Design Engineering Services During Construction, Simba Run Underpass Project
Vail, Colorado
Dear Mr. Erjavec:
This letter presents Yeh and Associates' scope of work and estimated fee for 1) performing an
independent soil nail wall design check, and 2) post design engineering services during
construction.
We estimate approximately 24 hours to complete the independent soil nail wall design at an
estimated cost of $1,964.28.
We estimate approximately 24 hours per month will be requested for engineering services
during the construction. Assuming a construction duration of 6 months, the estimated cost
for engineering services during construction is $15,651.20.
We trust this provides you with the information you need at this time. If you have any questions,
please feel free to contact us.
Respectfully submitted,
Yeh and Associates, Inc.
Scott W. Richards, P.E., P.G.
Project Manager
Attachment: Project Cost Worksheet
Reviewed by: Hsing-Cheng Liu, P.E.
2000 Clay Street, Denver, CO 80211, (303) 781-9590, Fax (303) 781-9583
1525 Blake Avenue, Glenwood Springs, CO 81601, (970) 384-1500, Fax (970) 384-1501
570 Turner Drive, Suite D, Durango, CO 81303, (970) 382-9590, Fax (97 0 ) 382-9583
7/21/2015
2. FEE (10°% x Section 1 B.)
3A. OTHER DIRECT COSTS (In-house)*:
FIXED FEE $ 1,554.13
ITEM ESTIMATED UNIT UNITS ESTIMATED
UNITS RATE COST
2wd Vehicle Mileagelli 1000 $0.52 mile 520.00
11iAt current actual state government allowed rate
*Prior Approval from CDOT Project Manager required
3B. OTHER DIRECT COSTS (Outside)*:
SUBTOTAL 520.00
ITEM
PROJECT COST WORKSHEET
ESTIMATED
UNITS
UNIT UNITS ESTIMATED
RATE COST
Lodging [21
(COST PLUS FIXED FEE)
0
Per Day
Project Number:
Vail Simba Run Underpass Project - Wall Review & Engineering
Services
Per Day
Miscellaneous [41
Location:
Vail, CO
Each
Express mail/courier services
At actual reasonable cost
0
Firm Name:
Yeh and Associates, Inc.
At actual reasonable cost
0
Each
Major Reproduction
Name of Preparer:
Rick Andrew/Scott Richards
Each
Parking/Tolls
At actual reasonable cost
Firm phone No: (303) 781-9590
Scope of Work Date:
July 1, 2015
SUBTOTAL
Type of Proposal:
Cost Plus Fixed Fee
Contract #
Task order #
1A. LABOR RATES
EMPLOYEE
EMPLOYEE DIRECT SALARY
INDIRECT
OVERHEAD
LABOR RATE
NAME
CLASSIFICATION COST/HOUR
COST (%)
1+(b)
$/HOUR
(a)
(b)
(c)
(d)
Liu, Hsing-Cheng
Project Manager $ 53.00
117.24%
2.1724
$
115.14
Miller, Robert
Staff Engineer $ 28.00
117.24%
2.1724
$
60.83
Richards, Scott
Project Manager $ 40.00
117.24%
2.1724
$
86.90
1 B. LABOR COSTS
LABOR RATE
EST. NO.
ESTIMATED COST
EMPLOYEE
EMPLOYEE
$/Hour
OF WORK
PER EMPLOYEE
NAME
CLASSIFICATION
((d) from 1A)
HOURS
Liu, Hsing-Cheng
Project Manager(wall review)
$ 115.14
6
$
690.82
Miller, Robert
Staff Engineer(wall)
$ 60.83
18
$
1,094.89
Liu, Hsing-Cheng
Project Manager(Engineering Services)
$ 115.14
44
$
5,066.04
Richards, Scott
Project Manager(Engineering Services)
$ 86.90
100
$
8,689.60
TOTAL LABOR
$
15,541.35
2. FEE (10°% x Section 1 B.)
3A. OTHER DIRECT COSTS (In-house)*:
FIXED FEE $ 1,554.13
ITEM ESTIMATED UNIT UNITS ESTIMATED
UNITS RATE COST
2wd Vehicle Mileagelli 1000 $0.52 mile 520.00
11iAt current actual state government allowed rate
*Prior Approval from CDOT Project Manager required
3B. OTHER DIRECT COSTS (Outside)*:
SUBTOTAL 520.00
ITEM
ESTIMATED
UNITS
UNIT UNITS ESTIMATED
RATE COST
Lodging [21
Actual Cost (see footnote)
0
Per Day
Per Diem Meals [31
Allowable Cost (see footnote)
0
Per Day
Miscellaneous [41
Actual Cost (see footnote)
0
Each
Express mail/courier services
At actual reasonable cost
0
Each
Postage for major mailings
At actual reasonable cost
0
Each
Major Reproduction
At actual reasonable cost
0
Each
Parking/Tolls
At actual reasonable cost
0
Each
SUBTOTAL
I2f At actual cost, not to exceed the allowable conus rates by county, per State Fiscal Rules.
13] In accordance with current Colorado State Fiscal Rules applying the allowable Conus rate for meals and incidentals applicable
f4i At actual reasonable cost subject to approval of the CDOT Project Manager
1 of 2
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*Prior Approval from CDOT Project Manager required OTHER DIRECT COST TOTAL $ 520.00
4A. OUTSIDE SERVICES RATES (SUBCONSULTANTS)*:
FIRM NAME ESTIMATED
COST
SUBTOTAL $
*Prior Approval from CDOT Project Manager required
413. OUTSIDE SERVICES RATES (VENDORS)*:
FIRM NAME ESTIMATED
COST
*Prior Approval from CDOT Project Manager required
SUBTOTAL $
OUTSIDE SERVICES TOTAL $
TOTAL ESTIMATED COST $ 17,615.48
I am a representative of Yeh
Scott W. Richards
Project Manager (SIGNATURE)
June 24, 2015
(DATE SIGNED)
2 of 2
7/21/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 21, 2015
ITEM/TOPIC: Resolution No. 23 Series of 2015; 1-70 Vail Underpass Construction IGA
PRESENTER(S): Tom Kassmel, Public Works Engineer
ACTION REQUESTED OF COUNCIL: Approve Resolution No. 23 Series of 2015
BACKGROUND: The 1-70 Vail Underpass is a proposed new multimodal pedestrian and
vehicular connection that is midway between Main Vail and West Vail exits, passing under I-
70. The project is at a 90% design level and fully funded for construction. The construction
phase will be administered and paid for by CDOT, with reimbursements by the Town of Vail in
accordance with a proposed new construction IGA.
STAFF RECOMMENDATION: Approve Resolution No. 23 Series of 2015
ATTACHMENTS:
Memo
Resolution 23
IGA Final Draft
7/21/2015
rowN OF vain
Memorandum
To: Town Council
From: Public Works Department
Date: 7-21-15
Subject: 1-70 Vail Underpass Construction IGA
I. SUMMARY
The 1-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular
connection that is midway between Main Vail and West Vail exits, passing under 1-70.
www.vailgov.com/underpass
Over the past two years the underpass project has been going through an extensive
design and public process. These processes have generally been administered and
paid for by the Town of Vail with reimbursement by CDOT through an existing
Intergovernmental Agreement (IGA) for design. Now that the project is at a 90% design
level and fully funded for construction, the project will soon move into the construction
phase. The construction phase will be administered and paid for by CDOT, with
reimbursements by the Town of Vail in accordance with a proposed new construction
IGA.
The construction IGA, as attached, reiterates the cost share for the total project at 29%
for the Town of Vail and 71 % for CDOT. The IGA identifies the maximum total
contribution of the Town of Vail at $8.73 M of which $0.2 M is in kind services. The IGA
also identifies that any cost savings of the project will be split in accordance to the
percentages above, and that any construction cost increase discovered will be the
responsibility of CDOT, with the exception of the addition of a "Betterment". These key
points have been highlighted in the attached final Draft IGA.
Staff recommends that Council approve by resolution the proposed construction IGA with
CDOT as attached.
7/21/2015
RESOLUTION NO. 23
Series of 2015
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT (THE
"IGA") BETWEEN THE TOWN OF VAIL AND COLORADO DEPARTMENT OF
TRANSPORTATION REGARDING THE CONSTRUCTION OF THE 1-70 VAIL
UNDERPASS; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State
of Colorado is a home rule municipal corporation duly organized and existing
under the laws of the State of Colorado and the Town Charter (the "Charter");
WHEREAS, the members of the Town Council of the Town (the "Council")
have been duly elected and qualified;
WHEREAS, the Town desires to partner with the Colorado Department of
Transportation ("CDOT") to construct the 1-70 Vail Underpass (the "Project");
WHEREAS, the Project, located at approximately halfway between the main
and west Vail exists, will connect the north and south Frontage Roads and improve
pedestrian and vehicular circulation throughout the Town;
WHEREAS, the Council's approval of Resolution No. 2 3, Series 2015, is
required to enter into the Intergovernmental Agreement ("IGA").
NOW THEREFORE, B E IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF VAIL, COLORADO THAT:
Section 1. The Council hereby approves the IGA and authorizes the
Town Manager to enter into the IGA with CDOT on behalf of the Town in
substantially the same form as attached hereto as Exhibit A and in a form
approved by the Town Attorney.
Section 2. This Resolution shall take effect immediately upon its
passage.
INTRODUCED, PASSED AND AQOPTED at a regular meeting of the Town
Council of the Town of Vail held this 21s day of July, 2015.
Andrew P. Daly
Town Mayor
ATTEST:
Patty McKenny
Town Clerk
Resolution No. 23, Series of 2015
7/21/2015
Resolution No. 23, Series of 2015
7/21/2015
LOCAL $ CDOTWRK RAMP 3-09
PROJECT: STA 0702-327 (19094)
REGION: # 3 (WMA)
AGREEMENT
THIS AGREEMENT is executed this day of
Routing # TBD (internal CDOT info)
SRM # TBD (internal CDOT info)
20, by and between the
State of Colorado, for the use and benefit of the Colorado Department of Transportation (State or
CDOT) and Town of Vail, 75 South Frontage Road West, Vail, Colorado, 81657, (City or Local
Agency) CDOT Vendor #: 2000003, and the State and the Local Agency together shall be referred to
as the "Parties."
RECITALS
1. Required approval, clearance and coordination have been accomplished from and with appropriate
agencies.
2. Section 43-2-102 and 103, C.R.S require the State to maintain state highways (including
where such highways extend through a city or an incorporated town), and 43-2-135 describes
certain specific responsibilities of the State and affected local entities (respectively) with respect
to state highways that are also part of a local street system;
3. Governor John Hickenlooper and Colorado Department of Transportation Executive Director
Don Hunt announced on December 14, 2012, the Responsible Acceleration of Maintenance and
Partnerships (RAMP) program to accelerate completion of transportation projects.
4. The Local Agency submitted an application (Application) to CDOT for approval by the
Colorado Department of Transportation Commission to participate in the RAMP program.
5. The Colorado Department of Transportation Commission adopted Resolution TC -3106 on
October 17, 2013 approving the list of projects shown in the document entitled "RAMP
Partnership and Operations Projects — Preliminary Recommendations 10/16/2013 (Projects
List)."
6. Pursuant to the Application under RAMP program, the Local Agency has made funds
available for project STA 0702-327(19094), which shall consist of improvements to a multi-
modal connectivity between north and south sides of I-70 within the Town of Vail, referred to as
the "Project", and the Local Agency shall contribute funding towards the Project (Contribution).
The work will be performed in the Town of Vail, Colorado, as described in Exhibit A. Exhibit
Page 1 of 11
7/21/2015
A is attached hereto and incorporated by this reference as herein set forth.
7. The Local Agency has budgeted funds and desires to provide its Contribution for the Project.
8. The Local Agency has estimated the Contribution and is prepared to provide the funding required
for its Contribution toward the Project, as evidenced by appropriate ordinances or resolutions duly
passed and adopted by the authorized representatives of the Local Agency, which authorizes the
Local Agency to enter into this agreement and to expend funds in support of the Project.
9. This agreement is executed under the authority of §§ 29-1-203, 43-1-110; 43-1-116,43-2-101(4)(c)
and 43-2-144, C.R.S.
10. The parties hereto desire to agree upon the division of responsibilities with regard to the Project.
THE PARTIES NOW AGREE THAT:
Section 1. Scope of Work
G�
The Project under this agreement shall consist of improvements to a multi -modal connectivity
between north and south sides of I-70 within the Town of Vail, and the Local Agency shall provide its
Contribution toward the Project, in the Town of Vail, Colorado, as described in Exhibit A.
Section 2. Order of Precedence
In the event of conflicts or inconsistencies between this agreement and its exhibits, such conflicts or
inconsistencies shall be resolved by reference to the documents in the following order of priority:
1. This agreement
2. Exhibit A (Scope of Work)
Section 3. Term
This agreement shall be effective upon approval of the CDOT Chief Engineer or designee. The term
of this agreement shall continue through the completion and final acceptance of the Project by the
State, FHWA and the Local Agency.
Page 2 of 11
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Section 4. Project Funding Provisions
A. The Local Agency has estimated the total cost of the Contribution and is prepared to provide its
funding, as evidenced by an the signing of this agreement, which expressly authorizes the Local Agency
the authority to expend its Contribution toward the Project.
B. The Contribution is estimated to be $7,260,000.00.
ROW, Utility and Construction Phases
Local Agency Contribution $7,260,000.00
The Local Agency has contributed approximately $1,470,000 (of which $200,000 was in-kind staff
services) through a separate agreement for the Design Phase of Project STA 0702-327 (19094). The
Local Agency total project commitment for Project STA 0702-327 (19094) is $8,730,000.00.
C. Should the project receive construction, utility, and/or right of way total expenditures less than
the estimated amount, the Local Agency Contribution will be lowered according by percentage based
on the funding amounts shown in the Application. For this agreement the percentages are 71% for
Ramp Funding and 29% Local Agency Contribution.
Section 5. Changes in Project Costs
CDOT and the Local Agency Partner will assess at the Final Office Review (FOR) the project budget
to be contracted. Changes to the Project may trigger a revision to Exhibit A as well as the project
Contribution. On a CDOT administered project, any cost increase discovered after the FOR will be
the responsibility of CDOT, with the exception of the addition of a `Betterment", which will be at
the request and the responsibility of the Local Agency. A betterment (Betterment) is defined as any
substantive project change suggested by the Local Agency subsequent to the FOR. The determination
of whether the change is minor or substantive shall be at the discretion of the CDOT Project
Manager. Any Project cost increase subsequent to the FOR, that is not a result of a Betterment, shall
be unilaterally administered by the State without amending this agreement.
After the FOR, any cost savings, regardless of who is administering the project, or when the cost
savings occurs, will be prorated according to the percentages shown in Section 4.
Section 6. Project Payment Provisions
A. The Local Agency will reimburse the State for incurred costs relative to the project following the
Local Agency's review and approval of such charges, subject to the terms and conditions of this
agreement.
B. If the Local Agency is to be billed for CDOT incurred costs, the billing procedure shall be as
follows:
1. Upon receipt of each bill from the State, the Local Agency will remit to the State the
amount billed no later than 60 days after receipt of each bill. Should the Local
Agency fail to pay moneys due the State within 60 days of demand or within such
Page 3 of 11
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B. The total Local Agency funding commitment for Project STA 0702-327 (19094) is $8,730,000.00. The
distribution between phases is approximately:
ROW, Utility and Construction Phases $6,985,000.00
Design Phase $1,745,000.00*
The exact distribution between phases will be determined as the Design Phase completes. Local agency
will contribute 29% of the total project costs up to $30,100,000.00. Project savings will be handled as
described below in paragraph C.
*The Local Agency will have contributed up to approximately $1,745,000.00 at the completion of the
Design phase (of which $200,000 was in-kind staff services) through a separate agreement for the
Design Phase of the Project STA 0702-327 (19094).
other period as may be agreed between the parties hereto, the Local Agency agrees
that, at the request of the State, the State Treasurer may withhold an equal amount
from future apportionment due the Local Agency from the Highway Users Tax Fund
and to pay such funds directly to the State. Interim funds, until the State is
reimbursed, shall be payable from the State Highway Supplementary Fund (400).
2. If the Local Agency fails to make timely payment to the State as required by this
section (within 60 days after the date of each bill), the Local Agency shall pay
interest to the State at a rate of one percent per month on the amount of the payment
which was not made in a timely manner, until the billing is paid in full. The interest
shall accrue for the period from the required payment date to the date on which
payment is made.
C. The State will prepare and submit to the Local Agency, no more than monthly, charges for costs
incurred relative to the project. The State's invoices shall include a description of the amounts of
services performed, the dates of performance and the amounts and description of reimbursable
expenses. The invoices will be prepared in accordance with the State's standard policies, procedures
and standardized billing format.
Section 7. State and Local Agency Commitments
The Scope of Work (Exhibit A) describes the work to be performed.
A. Design [if applicable]
1. If the work includes preliminary design or final design (the "Construction Plans"), or
design work sheets, or special provisions and estimates (collectively referred to as the
"Plans"), the State shall comply with the following requirements, as applicable:
a. perform or provide the Plans, to the extent required by the nature of the work.
b. prepare final design (Construction Plans) in accord with the requirements of
the latest edition of the American Association of State Highway
Transportation Officials (AASHTO) manual or other standard, such as the
Uniform Building Code, as approved by CDOT.
C. prepare special provisions and estimates in accord with the State's Roadway
and Bridge Design Manuals and Standard Specifications for Road and Bridge
Construction.
d. include details of any required detours in the Plans, in order to prevent any
interference of the construction work and to protect the traveling public.
e. stamp the Plans produced by a Colorado Registered Professional Engineer.
f. provide final assembly of Plans and contract documents.
g. be responsible for the Plans being accurate and complete.
h. make no further changes in the Plans following the award of the construction
contract except by agreement in writing between the parties. The Plans shall
be considered final when approved and accepted by the parties hereto, and
when final they shall be deemed incorporated herein.
Page 4 of 11
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B. Construction [if applicable]
1. If the work includes construction, the State shall perform the construction in
accordance with the approved design plans and/or administer the construction all in
accord with the Scope of Work (Exhibit A). Such administration shall include
project inspection and testing; approving sources of materials; performing required
plant and shop inspections; documentation of contract payments, testing and
inspection activities; preparing and approving pay estimates; preparing, approving
and securing the funding for contract modification orders and minor contract
revisions; processing contractor claims; construction supervision; and meeting the
Quality Control requirements of the FHWA/CDOT Stewardship Agreement.
2. The State is the responsible parry:
a. it shall appoint a qualified professional engineer, licensed in the State of
Colorado, as the State Agency Project Engineer (SAPE), to perform that
administration. The SAPE shall administer the project in accordance with
this agreement, the requirements of the construction contract and applicable
State procedures.
b. if bids are to be let for the construction of the project, the State shall, in
conjunction with the Local Agency, advertise the call for bids and upon
concurrence by the Local Agency will award the construction contract(s) to
the low responsive, responsible bidder(s).
(1) in advertising and awarding the bid for the construction of a federal -
aid project, the State shall comply with applicable requirements of 23
USC § 112 and 23 CFR Parts 633 and 635 and C.R.S. § 24-92-101 et
seq. Those requirements include, without limitation, that the
State/contractor shall incorporate Form 1273 in its entirety verbatim
into any subcontract(s) for those services as terms and conditions
therefore, as required by 23 CFR 633.102(e).
(2) the Local Agency has the option to concur or not concur in the
proposal of the apparent low bidder for work on which competitive
bids have been received. The Local Agency must declare its
concurrence or non -concurrence within 3 working days after said bids
are publicly opened.
(3) by indicating its concurrence in such award, the Local Agency, acting
by or through its duly authorized representatives, agrees to provide
additional funds, subject to their availability and appropriation for
that purpose, if required to complete the work under this project if no
additional federal -aid funds will be made available for the project.
C. If all or part of the construction work is to be accomplished by State
personnel (i.e. by force account), rather than by a competitive bidding
Page 5 of 11
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process, the State will ensure that all such force account work is
accomplished in accordance with the pertinent State specifications and
requirements with 23 CFR 635, Subpart B, Force Account Construction.
Section 8. ROW Acquisition and Relocation
If the Project includes right of way, prior to this project being advertised for bids, the State will
certify in writing that all right of way has been acquired in accordance with the applicable state and
federal regulations, or that no additional right of way is required.
Any acquisition/relocation activities must comply with: all applicable federal and state statutes and
regulations, including but not limited to the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 as amended (P.L. 91-646) and the Uniform Relocation Assistance
and Real Property Acquisition Policies for Federal and Federally Assisted Programs as amended (49
CFR Part 24); CDOT's Right of Way Manual; and CDOT's Policy and Procedural Directives.
Allocation of Responsibilities are as follows:
Federal participation in right of way acquisition (3 111 charges), relocation (3 109
charges) activities, if any, and right of way incidentals (expenses incidental to
acquisition/relocation of right of way — 3114 charges);
Federal participation in right of way acquisition (3 111 charges), relocation (3 109
charges) but no participation in incidental expenses (3114 charges); or
No federal participation in right of way acquisition (3 111 charges) and relocation
activities (3109 expenses).
Regardless of the option selected above, the State retains oversight responsibilities. The Local
Agency's and the State's responsibilities for each option is specifically set forth in CDOT's Right
of Way Manual. The manual is located at hqp://www.dot.state.co.us/ROW_Manual/.
If right of way is purchased for a state highway, including areas of influence of the state highway,
the local agency shall immediately convey title to such right of way to CDOT after the Local
Agency obtains title.
Section 9. Utilities
If necessary, the State will be responsible for obtaining the proper clearance or approval from any
utility company, which may become involved in this Project. Prior to this Project being advertised
for bids, the State will certify in writing that all such clearances have been obtained.
Section 10. Railroads
In the event the Project involves modification of a railroad company's facilities whereby the work is
to be accomplished by railroad company forces, the State shall make timely application to the Public
Utilities Commission requesting its order providing for the installation of the proposed
Page 6 of 11
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improvements and not proceed with that part of the work without compliance. The State shall also
establish contact with the railroad company involved for the purpose of complying with applicable
provisions of 23 CFR 646, subpart B, concerning federal -aid projects involving railroad facilities,
including:
1. Executing an agreement setting out what work is to be accomplished and the
location(s) thereof, and that the costs of the improvement shall be eligible for federal
participation.
2. Obtaining the railroad's detailed estimate of the cost of the work.
3. Establishing future maintenance responsibilities for the proposed installation.
4. Proscribing future use or dispositions of the proposed improvements in the event of
abandonment or elimination of a grade crossing.
5. Establishing future repair and/or replacement responsibilities in the event of
accidental destruction or damage to the installation.
Section 11. Environmental Obligations
The State shall perform all work in accordance with the requirements of the current federal and state
environmental regulations including the National Environmental Policy Act of 1969 (NEPA) as
applicable.
Section 12. Maintenance Obligations
The Local Agency and CDOT will maintain and operate the improvements constructed under this
agreement that are detailed and delineated under a separate Memorandum of Understanding, and in a
manner satisfactory to the State and FHWA. The Local Agency will make proper provisions for such
maintenance obligations each year. Such maintenance and operations shall be conducted in
accordance with all applicable statutes, ordinances and regulations. The State and FHWA will make
periodic inspections of the project to verify that such improvements are being adequately maintained.
Section 13. Record Keeping
The State shall maintain a complete file of all records, documents, communications, and other
written materials, which pertain to the costs incurred under this agreement. The State shall maintain
such records for a period of three (3) years after the date of termination of this agreement or final
payment hereunder, whichever is later, or for such further period as may be necessary to resolve any
matters which may be pending. The State shall make such materials available for inspection at all
reasonable times and shall permit duly authorized agents and employees of the Local Agency and
FHWA to inspect the project and to inspect, review and audit the project records.
Section 14. Termination Provisions
This agreement may be terminated as follows:
A. Termination for Convenience. The State may terminate this agreement at any time the State
Page 7 of 11
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determines that the purposes of the distribution of moneys under the agreement would no longer be
served by completion of the project. The State shall effect such termination by giving written notice
of termination to the Local Agency and specifying the effective date thereof, at least twenty (20) days
before the effective date of such termination.
B. Termination for Cause. If, through any cause, the Local Agency shall fail to fulfill, in a timely
and proper manner, its obligations under this agreement, or if the Local Agency shall violate any of
the covenants, agreements, or stipulations of this agreement, the State shall thereupon have the right
to terminate this agreement for cause by giving written notice to the Local Agency of its intent to
terminate and at least ten (10) days opportunity to cure the default or show cause why termination is
otherwise not appropriate. In the event of termination, all finished or unfinished documents, data,
studies, surveys, drawings, maps, models, photographs and reports or other material prepared by the
Local Agency under this agreement shall, at the option of the State, become its property, and the
Local Agency shall be entitled to receive just and equitable compensation for any services and
supplies delivered and accepted.
Notwithstanding the above, the Local Agency shall not be relieved of liability to the State for any
damages sustained by the State by virtue of any breach of the agreement by the Local Agency, and
the State may withhold payment to the Local Agency for the purposes of mitigating its damages until
such time as the exact amount of damages due to the State from the Local Agency is determined.
If after such termination it is determined, for any reason, that the Local Agency was not in default or
that the Local Agency's action/inaction was excusable, such termination shall be treated as a
termination for convenience, and the rights and obligations of the parties shall be the same as if the
agreement had been terminated for convenience, as described herein.
Section 15. Legal Authority
The Local Agency warrants that it possesses the legal authority to enter into this agreement and that
it has taken all actions required by its procedures, by-laws, and/or applicable law to exercise that
authority, and to lawfully authorize its undersigned signatory to execute this agreement and to bind
the Local Agency to its terms. The person(s) executing this agreement on behalf of the Local
Agency warrants that such person(s) has full authorization to execute this agreement.
Section 16. Representatives and Notice
The State will provide liaison with the Local Agency through the State's Region Director, Region
3, South 6t' Street, #317, Grand Junction, Colorado 81501. Said Region Director will also be
responsible for coordinating the State's activities under this agreement and will also issue a "Notice
to Proceed" to the Local Agency for commencement of the work. All communications relating to the
day-to-day activities for the work shall be exchanged between representatives of the State's
Transportation Region 3 and the Local Agency. All communication, notices, and correspondence
shall be addressed to the individuals identified below. Either party may from time to time designate
in writing new or substitute representatives.
Page 8 of 11
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If to the State:
Martha Miller, Resident Engineer
CDOT Region 3
PO Box 298, 714 Grand Ave.
Eagle, Colorado 81631
970-328-9933
martha.miller@state.co.us
Section 17. Successors
If to the Local Agency:
Greg Hall, Public Works Director
Town of Vail
1309 Elkhorn Dr.
Vail, Colorado 81657
970-479-2158
ghall@vailgov.com
Except as herein otherwise provided, this agreement shall inure to the benefit of and be binding upon
the parties hereto and their respective successors and assigns.
Section 18. Third Party Beneficiaries
It is expressly understood and agreed that the enforcement of the terms and conditions of this
agreement and all rights of action relating to such enforcement, shall be strictly reserved to the State
and the Local Agency. Nothing contained in this agreement shall give or allow any claim or right of
action whatsoever by any other third person. It is the express intention of the State and the Local
Agency that any such person or entity, other than the State or the Local Agency receiving services or
benefits under this agreement shall be deemed an incidental beneficiary only.
Section 19. Governmental Immunity
Notwithstanding any other provision of this agreement to the contrary, no term or condition of this
agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities,
rights, benefits, protection, or other provisions of the Colorado Governmental Immunity Act, § 24-
10-101, et seq., C.R.S., as now or hereafter amended. The parties understand and agree that liability
for claims for injuries to persons or property arising out of negligence of the State of Colorado, its
departments, institutions, agencies, boards, officials and employees is controlled and limited by the
provisions of § 24-10-101, et seq., C.R.S., as now or hereafter amended and the risk management
statutes, §§ 24-30-1501, et seq., C.R.S., as now or hereafter amended.
Section 20. Severability
To the extent that this agreement may be executed and performance of the obligations of the parties
may be accomplished within the intent of the agreement, the terms of this agreement are severable,
and should any term or provision hereof be declared invalid or become inoperative for any reason,
such invalidity or failure shall not affect the validity of any other term or provision hereof.
Section 21. Waiver
The waiver of any breach of a term, provision, or requirement of this agreement shall not be
construed or deemed as a waiver of any subsequent breach of such term, provision, or requirement,
or of any other term, provision or requirement.
Page 9 of 11
7/21/2015
Section 22. Entire Understanding
This agreement is intended as the complete integration of all understandings between the parties. No
prior or contemporaneous addition, deletion, or other amendment hereto shall have any force or
effect whatsoever, unless embodied herein by writing. No subsequent novation, renewal, addition,
deletion, or other amendment hereto shall have any force or effect unless embodied in a writing
executed and approved pursuant to the State Fiscal Rules.
Section 23. Survival of Agreement Terms
Notwithstanding anything herein to the contrary, the parties understand and agree that all terms and
conditions of this agreement and the exhibits and attachments hereto which may require continued
performance, compliance or effect beyond the termination date of the agreement shall survive such
termination date and shall be enforceable by the State as provided herein in the event of such failure
to perform or comply by the Local Agency.
Section 24. Modification and Amendment
This agreement is subject to such modifications as may be required by changes in federal or State
law, or their implementing regulations. Any such required modification shall automatically be
incorporated into and be part of this agreement on the effective date of such change as if fully set
forth herein. Except as provided above, no modification of this agreement shall be effective unless
agreed to in writing by both parties in an amendment to this agreement that is properly executed and
approved in accordance with applicable law.
Section 25. Disputes
Except as otherwise provided in this agreement, any dispute concerning a question of fact arising
under this agreement, which is not disposed of by agreement, will be decided by the Chief Engineer
of the Department of Transportation. The decision of the Chief Engineer will be final and conclusive
unless, within 30 calendar days after the date of receipt of a copy of such written decision, the Local
Agency mails or otherwise furnishes to the State a written appeal addressed to the Executive Director
of the Department of Transportation. In connection with any appeal proceeding under this clause,
the Local Agency shall be afforded an opportunity to be heard and to offer evidence in support of its
appeal. Pending final decision of a dispute hereunder, the Local Agency shall proceed diligently
with the performance of the agreement in accordance with the Chief Engineer's decision. The
decision of the Executive Director or his duly authorized representative for the determination of such
appeals will be final and conclusive and serve as final agency action. This dispute clause does not
preclude consideration of questions of law in connection with decisions provided for herein.
Nothing in this agreement, however, shall be construed as making final the decision of any
administrative official, representative, or board on a question of law.
Page 10 of 11
7/21/2015
Section 26. SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS AGREEMENT
* Persons signing for The Local Agency hereby swear and affirm that they are authorized to act on The Local Agency's behalf
and acknowledge that the State is relying on their representations to that effect.
ALL AGREEMENTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Agreements. This Agreement is not valid until signed and
dated below by the State Controller or delegate. The Local Agency is not authorized to begin performance until such time. If
The Local Agency begins performing prior thereto, the State of Colorado is not obligated to pay The Local Agency for such
performance or for any goods and/or services provided hereunder.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:
Colorado Department of Transportation
Date:
Page 11 of 11
7/21/2015
THE LOCAL AGENCY
STATE OF COLORADO
Town of Vail
John W. Hickenlooper, GOVERNOR
Print:
Colorado Department of Transportation
Shailen P. Bhatt, Executive Director
Title:
By: Joshua Laipply, P.E., Chief Engineer
*Signature
Date:
Date:
2nd The Local Agency Signature if Needed
By:
Title:
*Signature
Date:
ALL AGREEMENTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Agreements. This Agreement is not valid until signed and
dated below by the State Controller or delegate. The Local Agency is not authorized to begin performance until such time. If
The Local Agency begins performing prior thereto, the State of Colorado is not obligated to pay The Local Agency for such
performance or for any goods and/or services provided hereunder.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:
Colorado Department of Transportation
Date:
Page 11 of 11
7/21/2015
SCOPE OF WORK
CDOT Region 3
I-70 Vail Underpass
CDOT Project No. STA 0702-327/19094
May 5, 2015
The project is located on the I-70 corridor between the West Vail (Mile Marker (MM] 173) and
Vail (MM 176) interchanges. The purpose of the project is to improve multi -modal connectivity
between the north and south sides of I-70 within the Town of Vail. The project is also expected
to provide congestion relief at the Vail and West Vail I-70 interchanges. The Project will
construct a new underpass of I-70 at approximately MM 174.8 to connect the existing North and
South Frontage roads through compact roundabout intersections. The new underpass will consist
of one driving lane and a bike path/sidewalk in each direction. There will be no new or changes
connections to I-70 from the project.
The Town of Vail managed the Design phase of the project. CDOT shared in the design costs
through an existing Local Agency IGA with the Town. CDOT will manage the ROW, Utility and
Construction phases of the project. The Town of Vail will share in the remaining project costs
through this IGA. A separate Maintenance Memorandum of Understanding (MOU) will be
complete for this project.
The ROW phase of the project includes, but is not limited to, ROW plan authorization, property
appraisals, parcel staking, property acquisition and condemnation if needed.
The Utility phase of the project includes, but is not limited to, relocation of existing utility lines
in the vicinity of the project to accommodate the construction. This may also include associated
design work for the relocations to be paid to the Utility Owner if the relocation of the utility line
is at the cost of the project.
The Construction phase of the project includes, but is not limited to construction of two new
structures on I-70 for EB and WB traffic, 2 compact roundabouts at the intersections with the
North and South Frontage roads, the underpass connection road, lowering of the existing frontage
roads to accommodate the new underpass, as well as associated utility relocations, construction
of various retaining walls to accommodate the project, landscaping, lighting, irrigation, signing
and striping. Various other site improvements may be constructed as well. The construction
phase also includes Construction Engineering, inspection, and materials testing for Quality
Acceptance.
The work also includes costs associated with pre -construction services for the Construction
Manager/General Contractor process including costs of an Independent Cost Estimator. It also
includes design support services during construction by the design consultant as needed.
7/21/2015
Towx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 21, 2015
ITEM/TOPIC: Second reading of Ordinance No. 7, Series 2015, an Ordinance making budget
adjustments to the Town of Vail General Fund, Police Crimes Fund, Capital Projects Fund,
Real Estate Transfer Tax Fund, Conference Center Fund, Dispatch Services Fund and Timber
Ridge Enterprise Fund.
PRESENTER(S): Kathleen Halloran, Finance Director and Carlie Smith, Budget Analyst
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No.
7, Series 2015
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No, 7,
Series 2015
ATTACHMENTS:
Ord 7
7/21/2015
TOWN OF VAIF'
TO: Vail Town Council
FROM: Finance Department
DATE: July 21, 2015
SUBJECT: 2015 Supplemental Appropriation
On Tuesday evening you will be asked to approve Ordinance 7, second supplemental
appropriation of 2015 upon second reading.
Changes from first reading
The following items reflect information requested by Council or updates since first
reading:
General Fund
An $8,500 purchase of advertising space with in the "Guide to Vail" publication was
approved during the first reading of the ordinance rather than the direct cash
contribution to the Vail Chamber & Business Association (VCBA) of $25,000. However,
Council requested additional information on the funding request. Please see
Attachment A submitted by the VCBA.
Council also requested additional information detailing other grant funding sources for
off -cycle contribution requests from Eagle Air Alliance and Vail Valley Trail Connection.
The Eagle Air Alliance has withdrawn their request for funding for the Oakland, CA flight
this winter due to the airline not being able to arrange for service in time. The Air
Alliance plans to request funding for this flight for the 2016/17 winter in the town's
normal budget cycle.
Vail Valley Trail Connections has had meetings with Beaver Creek Resort Company
and Vail Resorts but no funding commitments as yet. Amy Cassidy will attend the
meeting to field any additional questions from Council.
Capital Projects Fund
Based on recent bids for infrastructure at the Chamonix Housing site, staff is requesting
an additional $750,000, for a total project budget of $2.0 million.
Separately, the capital projects budget will be reduced by $3.0 million due to a planned
delay of frontage road improvements between Lionshead Parking Structure and town
7/21/2015
hall until after Vail Valley Medical Center construction is completed. This project has
been moved to 2019 and is noted in the 5 -year capital plan.
RETT Fund
During the July 7t" evening session, an additional $1,468,278 was approved for the
permanent skate park in Lionshead parking structure, based on final designs and
construction as prepared by California Skateparks. In addition, Council approved a
$50,000 increase to the skate park's budget for public art (total art budget now
$100,000). The Art in Public Places Board is currently reviewing proposals from various
artists for the permanent location.
Public Works has provided more information on snowmelt options for the skate park
during the winter months. Please see Attachment B for details and cost estimates.
The total cost estimate of $415,000 is not currently included in the budget supplemental
ordinance but can be amended per Council direction.
Due to the approval of a permanent location for a skate park, the budget will also be
adjusted for the removal of a $209K placeholder to replace the temporary skate park.
-2-
7/21/2015
2015 Off -Cycle Contributions
A. Eagle Air Alliance
BACKGROUND INFORMATION: The Eagle Air Alliance is requesting a cash contribution of
$25,000 to add a new flight guarantee for Oakland California on Allegiant airline. As of June 26, the
Air Alliance notified us that the amount requested will decrease due to Allegiant not being able to
start service until February (original request was for December).
STAFF RECOMMENDATION: Staff recommends funding this request due to the economic
benefit to the town driven by air service into Eagle County. Amounts requested from other
partnering organizations for this particular flight include Eagle County at $30K and Gypsum at
$25K; they also plan to request funding from Beaver Creek Resort Co. and Avon.
B. Vail Chamber & Business Association (VCBA)
BACKGROUND INFORMATION: The VCBA is requesting a cash contribution of $25,000 to help
offset the cost of advertising to the business partners who participate in the publication.
STAFF RECOMMENDATION: Staff recommends the purchase of advertising space within this
publication (10 pages at $850/page for total amount of $8,500) rather than a direct cash
contribution. While staff strongly agrees with the new direction this publication is heading, the
subsidy of advertising for Vail businesses does not seem appropriate for taxpayer dollars.
C. Parking for summer sporting events
BACKGROUND INFORMATION: Council has delegated authority to staff for the distribution of in-
kind services, however those requests are reported to Council and the public for tracking and
transparency purposes. With the recent changes in summer managed parking out at Ford Park and
the Soccer Field parking areas, staff is proposing to document any in-kind parking allocated to
sporting events (such as Kick It Soccer) through this process. This is consistent with how we
document parking allocated to Bravo!, local area nonprofit groups, etc. A limited amount of parking
will be granted through this process each year and staff will look to the Event Review Committee to
allocate appropriately to events bringing more than 1,000 attendees/spectators. If parking needs
extend beyond the annual limit then parking fees may apply during the managed -parking days.
STAFF RECOMMENDATION: No action needed.
D. Vail Valley Trail Connection
BACKGROUND INFORMATION: The Vail Valley Trail Connection is requesting a cash contribution
of $15,000 to work toward the goal of being designated a Gold Medal Ride Center by the IMBA
(International Mountain Bike Assn) and for overall work to improve trails throughout the Vail Valley.
STAFF RECOMMENDATION: Staff supports funding from the RETT Fund at a level
commensurate with Eagle County, at $10,000. Staff has inquired about funding from Beaver
Creek;Town of Avon has pledged $15,000, Town of Eagle $7,500 and Gypsum $2,500. Private
businesses have pledged a total of $14,500.
7/21/2015
AL
VCBA
Memo
To:
Vail Town Council
From:
Alison Wadey
c c :
Kathleen Halloran
Date:
July 16, 2015
Re:
"Guide To Vail' Follow Up
Thank you for considering to support the Guide to Vail for publication in November 2015. In
response to the questions that were raised at the previous meeting I wanted to give you some
further information and inform you that we have revised the layout in response to feedback we
received from you.
• The book will now include every storefront business in the Town of Vail. At the end of
each business category there will be an all-inclusive, comprehensive listing of all businesses
that fall within that category. It will include business name, address and phone number. This
will allow Vail guests to find other businesses within that category in addition to the premium
color listings. Vail businesses will have the option to pay for a premium color listing or to have
complimentary listing in the comprehensive business category directory.
-The Guide to Vail is open to any Town of Vail business, regardless of their VCBA
status.
• The Guide to Vail will have a large online presence. It will have its own page platform
that will include a "send me a copy" option for guests to have a guide mailed to them prior to
their visit to Vail. The digital "flip book" will be posted on the VCBA website and will be
available to any business or organization to post the flipbook on their website as well. This
easily downloaded digital version will be an exact replica of the printed piece. The digital
flipbook could also be utilized by the Welcome Centers on their large screens and interactive
kiosks.
• The VCBA is currently receiving quotes on a special mailing envelope for the Guide
to Vail since the size of the book is 5"x5". It will be designed to mimic the look and feel of the
book and be in line with the Vail Brand.
• The Guide to Vail will be available to mail out from the Welcome Centers and VCBA
upon request. They will also be available to large groups who visit the area for a minimal cost.
7/21/2015
• Additional page funds are needed to accommodate for the additional all-inclusive
business pages at the end of each business category.
• The Guide to Vail will have a print run of 55,000 in November 2015. Additional
copies can be printed at the cost of $600 per additional 1000 copies. This will be an annual
publication with the option to become a biannual publication based on need. Vail businesses
will be encouraged to include photography and copy that reflects both summer and winter
seasons. This will expose Vail guests to another time of year in Vail that they may have not
experienced and hopefully encourage them to return during that time.
• A page has been dedicated to include a message from the Vail Town Council
welcoming our guests to Vail. This page will be located across from the Table of Contents.
• Included with this memo are PDF's of some mock up pages for your review. The
official cover has not been decided yet, the two choices are "Guide 2 Vail" and "Guide To Vail".
We welcome your feedback regarding which you like best. Also included is an example of
what categories could be represented in the book and a sample premium color business
listing. The categories represented in the Table of Contents are merely an example and will
most likely be adjusted as we get closer to the publication date.
Thank you again for your consideration. The VCBA appreciates your willingness to support
the Vail business community. The Guide to Vail will be a very useful tool for our guests to be
exposed to the unique and special businesses here in Vail. It will enhance the Vail guest
experience and be a good complement to all the other marketing efforts by the Town of Vail
and other Vail stakeholders.
7/21/2015
GUIDE TO MIL
Gu-iDE 2 "!L
CI-IDE MIL
table 0f contents
Dining. . . . . . . . . 5
Entertainment. . . . 27
Shopping . . . . . . 43
Lodgi ng . . . . . . . 57
Real Estate . . . . . 72
Health & Beauty. . . 85
Services . . . . . . . 93
GUIDE TO PAIL
Table of Contents
Dining. . . . . . . . . . . . 5
Entertainment . . . . . . . 27
Shopping . . . . . . . . . 43
Lodging . . . . . . . . . . 57
Real Estate . . . . . . . . 72
Health & Beauty. . . . . . 85
Services . . . . . . . . . . 93
table contents
Dt it tiq. . . . . . . . . . . . 5
Entertainment . . . . 27
Shopping ........ 43
Lodging ......... 57
.Real Estate ...... 72
Health & Beauty... 85
Services . . . . . . . . . 93
mum's
CAFE
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27 Vail Circle
970.###.####
7/21/2015
2015-16 Winter Guide to Vail 1 3
Vail Restaurant 2
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for the business. They will have a max
text limit and can put in whatever they
wish. This is exactly 120 words.
2015-16 Winter Guide to Vail 1 5
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7/21/2015
ATTACHMENT B
0) rowN of vain
Memorandum
To: Vail Town Council
From: Department of Public Works
Date: July 21, 2015
Subject: Lionshead Skatepark — Snowmelt Information
INTRODUCTION
The purpose of this item is to provide information to the Town Council regarding the idea of
snowmelting the approved skatepark design. Staff is requesting direction from the Town Council
as to including a snowmelt system in the construction of the skate park or to continue with
construction as scheduled without snowmelt.
II. BACKGROUND
On July 7, 2015 the Town Council unanimously approved the design for the permanent
skatepark located in the gap between the north and south sides of the Lionshead Parking
Structure, awarded the construction portion of the California Skateparks Design/Build Contract
in the amount of $1,258,738 and approved an overall skatepark project budget of $1,618,278 for
inclusion in the next budget supplemental discussion.
Staff brought forth an option of snowmelting the skatepark for the Council to consider. The
existing boiler room beneath the Lionshead Transit Building is sized to accommodate an
additional boiler. This boiler is intended to provide heating capacity for approximately 20,000
square feet around and within the Lionshead Structure. The skatepark area would add 7,700
square feet to that area demand. The benefits of snowmelting the skate park include year-
round use of the facility which provides a winter activity that is currently unavailable to the
public. The segment of the Vail guest and resident population that is too young for the bars and
clubs would have an alternate activity to occupy their time and enhance their experience. In
particular, events such as the Burton Open would bring a large number of that demographic to
the park. Town Council directed staff to further explore the possibilities of including a snowmelt
system in the skate park construction and provide information regarding the costs, energy
consumption and possible carbon off -sets. The following information, provided to the Council, is
based on input from RK Mechanical, Beaudin Ganze Consulting Engineers (BGCE) and
Community Development staff.
III. SKATEPARK SNOWMELT COSTS
On July 7, 2015 staff outlined the cost of installation of a snowmelt system within the skatepark
to be between $20 and $25 per square foot. This would result in a budget increase of $154,000
to $193,000 not including the cost of the boiler and modifications to the existing boiler room.
RK Mechanical is the contractor currently employed by the Town to maintain and service the
Town's multiple snowmelt systems. They are very familiar with the existing boiler system within
7/21/2015
the Lionshead Transit Building and the heat distribution systems throughout town. RK
Mechanical, working with the mechanical engineering firm BGCE, has indicated the overall cost
of boilers, boiler room modifications, and snowmelting the skatepark would be $350,000.
Design fees would add an additional $25,000. Including a $40,000 (10%) contingency brings the
total to $415,000. This expenditure provides boiler capacity and connections for the skatepark
and an approximate 20,000 square foot area on and around the Lionshead Parking Structure
and East Lionshead Circle. Additional detail on the $350K cost will be available and provided to
the Council prior to the meeting on July 21, 2015.
Annual operational cost for town -wide snowmelt areas are currently $3.00 per square foot. The
cost of snowmelting the skatepark area would be approximately $23,000 per year.
IV. ALTERNATIVE ENERGY AND CARBON OFF -SETS
On July 21, 2015, Council directed staff to provide information regarding alternate energy
sources and offsetting the carbon footprint for the skatepark snowmelting. While this is part of a
larger discussion on energy and carbon consumption that is intended to occur, the following
information is provided.
Alternate Energy
There is no groundbreaking new technology to make snowmelting even the lightest shade of
"green". The benefits of snowmelted public ways still exist in the realm of customer service and
public safety. But, there is an idea that may have some PR value as well as some tangible
energy value: That idea is solar thermal energy with heat shift and district partnering. What that
terminology refers to is capturing and storing solar energy in the form of thermal energy within a
storage medium (water tank or the ground) and shifting that energy to on -demand uses such as
snowmelting and domestic hot water. Conventional solar thermal is a poor fit with snowmelt for
two reasons: 1) The solar energy is not there when it is needed because its cloudy or dark, and
2) The solar collection system sits idle during the peak summer season because there is no
demand. The possible solution to this dilemma is to collect and store the heat collected during
sunny winter days so it can be applied during snowfall, and to pair the solar collection system
with a local summer load such as domestic hot water in the Dobson Arena and Vail Valley
Medical Center, both of which are large consumers of domestic hot water. BGCE recently
designed a first -of -its -kind system using this approach for a charter school in Crestone.
Considering the top 6 feet of the south side of the Lionshead Parking Structure as a possible
location for the solar collectors, this 1700 square feet would collect an average of 1,500,000-
2,000,000 btu/day. That's equivalent to about 3,500 gallons per day of domestic hot water. The
return on investment for this type of system would be distant, probably beyond the service life of
the solar collectors, without also finding a way to pair with consistent summer season loads to
use every last BTU collected. Even if paired with the hospital, payback would be a ways out
there (without utility rebates or grant money) - natural gas is just too cheap and convenient
(available on demand). This collection, storage and distribution approach has more PR benefits
than it has as a financially sensible solution. If all the BTUs collected (year round pairing with
summer loads), the 1700 square foot collectors on the wall could roughly offset the annual
snowmelting energy needs for the skate park itself (10,000-15,000sf).
This type of system would require considerable additional study and discussion and is beyond
the scope of the skatepark project. However, appropriate connections for a future system could
be stubbed out within the boiler system for future use because the possibilities exist. The very
rough, ballpark cost of the system would be as follows:
Solar collectors: $120K
Town of Vail Page 2
7/21/2015
Tubing and piping related to ground storage: $50K
Piping, controls, trenching, etc, to connect with Dobson and/or the Hospital: Perhaps
$360K, using $200/foot of distance between points A and B.
Carbon Footprint
Again, the offsetting of carbon consumption is discussion that extends beyond the skatepark
project. Kristen Bertuglia provided information regarding techniques for the offsetting of an
organizations carbon footprint. These techniques involve the investment in or purchase of
renewable energy credits (REC) that then are used toward funding renewable energy projects.
By purchasing RECs an organization buys the rights to call themselves "green" because they
are purchasing energy from renewable sources. Programs similar to the REC program exist in
the Colorado Carbon Fund and the Eagle County ECOBuild Program.
V. STAFF RECOMMENDATION
Staff does not have a recommendation to the Council in regards to including snowmelting in the
skatepark project. Staff requests that Council consider the information provided and direct staff
to either include a snowmelt system in the construction of the skatepark and include additional
funding of $415,000 in the supplemental budget or to continue with construction of the
skatepark as scheduled without snowmelt.
Town of Vail Page 3
7/21/2015
TOWN OF VAIL 2015 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
2015
2015
Original
1st
2015
2nd
Proposed
Budget
Supplemental
Amended
Supplemental
Amended Comments
Revenue
Local Taxes: $ 24,486,000
$ 24,486,000
$ 24,486,000
Sales Tax Split b/t Gen'I Fund & Capital Fund 62/38
62/38
62/38
Sales Tax 15,181,000
$ 15,181,000
$ 15,181,000
Property and Ownership 4,301,000
4,301,000
4,301,000
Ski Lift Tax 4,418,700
4,418,700
4,418,700
Franchise Fees, Penalties, and Other Taxes 1,158,779
1,158,779
1,158,779
Licenses & Permits 1,538,267
1,538,267
1,538,267
Intergovernmental Revenue 1,835,192
1,835,192
7,500
1,842,692 DCJ State Grant Funding for PD Investiagation listening devices
Transportation Centers 4,023,264
4,023,264
4,023,264
Charges for Services 907,812
907,812
26,000
933,812 RETT admin fee increased based on RETT revenue projection
Fines & Forfeitures 263,404
263,404
263,404
Earnings on Investments 108,236
108,236
108,236
Rental Revenue 903,087
903,087
5,760
908,847 Vail Heights #7 town -owned employee rental unit
Miscellaneous and Project Reimbursements 283,000
10,000
293,000
12,000
305,000 Friends of the Library grant usage(below); Police Crimes Fund use of seizure
funds for drug task force activities
Total Revenue 34,921,741
10,000
34,931,741
51,260
34,983,001
Expenditures
Salaries 16,013,936
95,000
16,108,936
16,108,936
Benefits 5,774,964
5,774,964
5,774,964
Subtotal Compensation and Benefits 21,788,900
95,000
21,883,900
-
21,883,900
Contributions and Special Events 2,044,028
2,044,028
58,500
Eagle Air Alliance Off Cycle Contribution $25K for Oakland, CA flight; $25K
2,102,528 winter Toronto flight originally requested in 2015 budget process; $8.5K off -
cycle request from VCBA
All Other Operating Expenses 7,395,314
27,000
7,422,314
40,951
Vail Heights #7 assessment, updates, maintenance, and electricity $8.1 K;
7,463,265 Friends of the Library grant expenses $10K; investigation listening devices
(grant above) $7.5K; Eagle County radio fees $11.5K; Use of police seizure
funds $2K
Heavy Equipment Operating Charges 2,365,917
2,365,917
2,365,917
Heavy Equipment Replacement Charges 592,884
592,884
592,884
Dispatch Services 630,588
630,588
-
630,588
Total Expenditures 34,817,631
122,000 34,939,631
99,451
35,039,082
Revenue Over (Under) Expenditures 104,110 (112,000) (7,890) & (48,191) K (56,081)
Castle Peak Senior Care Facility
2015 World Alpine Ski Championships (250,000)
-
(250,000)
(250,000)
Pro -cycling event (75,000)
75,000
2015 Nation's Event (375,000)
-
(375,000)
(375,000)
Transfer to Dipatch Services Fund (22,338)
(22,338)
(22,338)
Surplus Net of Transfers & New Programs (618,228)
(37,000)
(655,228)
(48,191)
(703,419)
Beginning Fund Balance 16,689,333
2,997,890
19,687,223
19,687,223
Ending Fund Balance $ 16,071,105
$ 19,031,995
$ 18,983,804
EHOP balance included in ending fund balance -
not spendable $ 690,000
$ 690,000
$ 15,382
$ 705,382
Replenishing EHOP balance for interest earned on turn -overs
7/21/2015
TOWN OF VAIL 2015 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2015
2015
Original
1st
2015
2nd
Proposed
Budget
Supplemental
Amended
Supplemental
Amended Comments
Revenue
Total Sales Tax Revenue:
$ 24,486,000
$ 24,486,000
$ 24,486,000
Sales Tax Split between General Fund &
Capital Fund
62/38
62/38
62/38
Sales Tax - Capital Projects Fund
$ 9,305,000
$ 9,305,000
$ 9,305,000
Use Tax
1,800,000
1,800,000
1,800,000
Federal Grant Revenue
240,000
118,752
358,752
358,752 2014-2016: Bridges at Nugget Lane and Bridge Rd
Other State Revenue
356,000
182;830
538,830
227,300
Police E -ticketing grant funded by CDOT $189.8K; State grant for electric car
766,130 charging stations $37.5K; CDOT share of funding for 1-70 Underpass study; re -
appropriate $176K from prior year; $6K grant for fire equipment
Lease Revenue
197,295
197,295
197,295 Per Vail Commons commercial (incr. every 5 years) and residential leases
Employee Housing Fee -In -Lieu
-
Project Reimbursement
-
40,000
40,000
40,000 2015: $40K reimbursement from ERWSD for waterline work on the Covered Bridge.
TRAHC
494,466
494,466
494,466 Principal and interest on loans to Timber Ridge Fund
Earnings on Investments and Other
103,654
103,654
103,654 0.7% rate assumed on available fund balance
Total Revenue
12,496,415
341,582
12,837,997
227,300
13,065,297
Bus Shelters
30,000
-
30,000
30,000 Annual maintenance.
Parking Structures
680,000
-
680,000
680,000 Various repairs including deck topping replacement, expansion joint repairs, ventilation,
HVAC, plumbing and other structural repairs.
Facilities Capital Maintenance
541,760
165,000
706,760
$165K for Pitkin Creek bus stop and municipal carpet (partial replacement); General
706,760 project covers repairs to town buildings including the upkeep of exterior (roofing, siding
surfaces, windows, doors), interior finishes (paint, carpet, etc), and mechanical
equipment (boilers, air handlers, etc.).
Donovan Park Pavilion
500,000
(430,160)
69,840
2015: to change ventilation & improve noise, which includes a protective structure on the
69,840 outside of the building; replace heating/air system and $50K furniture replacement. '
Per Council 4/7, delay the ventilation system changes until 2016.
Street Light Improvements
25,000
144,953
169,953
169,953 Re -appropriated to continue new street lights and to refurbish residential lighting;
Accelerated replacement approved by Council April 1st.
Capital Street Maintenance
1,116,500
216,223
1,332,723
100,000
$100K Glycol Bridge Spill near covered bridge not covered by insurance;Ongoing
1,432,723 bridge rail project; delay in materials shipment. On-going maintenance to roads and
bridges including asphalt overlays, patching and repairs.
Covered Bridge Structural Repairs
50,000
40,000
90,000
Includes structural maintenance of bridge beams and painting in conjunction with
90,000 ERWSD waterline maintenance (hangs underneath the bridge) $40K for work done on
behalf of ERWSD - see revenue reimbursement above
Flood incident repairs
-
105,436
105,436
105,436 Upper Columbine / Bighorn stream crossing reconstruction
Fire Truck Replacement
-
2,883
2,883
2,883 2014 replace pumper truck from 1999; Re -appropriate for purchase of truck equipment
Audio Visual Capital Maintenance
18,000
18,000
18,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings
such as Donovan, Municipal building, Grand View, LH Welcome Center
Town -wide camera system
22,000
22,000
22,000 includes $22K per year for replacement of cameras and equipment;
Document Imaging
68,000
68,000
68,000 Annual maintenance, software licensing, and replacement schedule for scanners and
servers. Includes 38K for software platform upgrade in 2015.
Software Licensing
60,000
60,000
60,000 Annual renewal of software licenses
Hardware Purchases
168,000
168,000
168,000 2015 replacement of three GIS printers/scanners; Two additional Simplivity Omnicube
nodes in 2015 at a cost of $45K each
Website and e-commerce
12,000
12,000
12,000 Internet security & application interfaces; website redevelopment; includes $550/month
for web hosting svcs
ArcGIS Systems
-
14,000
14,000
14,000 Replacement of plotter/scanner/copier for GIS
Fiber Optics in Buildings
15,000
-
15,000
15,000 Annual mainenance
7/21/2015
TOWN OF VAIL 2015 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2015
2015
Original
1st
2015
2nd
Proposed
Budget
Supplemental
Amended
Supplemental
Amended
Comments
Network upgrades
72,000
109,000
181,000
181,000
Requesting $109K for an expansion of wireless service to West and East Vail (TOV
equipment, not Crown Castle); Replacement of switches and routers
Public Safety System
50,000
-
50,000
50,000
Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt
System"; includes patrol car and fire truck laptops and software used to push information
to TOV and other agencies; TOV portion of annual Intergraph software maintenance
Business Systems Replacement
-
118,043
118,043
118,043
$58K to continue Community Development permitting software project; anticipate
project completion this summer
Transit Center Generator
200,000
200,000
200,000
Replacement of generator at the Vail Village transit center; includes re -landscaping and
re -wiring; originally planned for 2014.
Police E -Ticketing system
-
-
-
189,800
189,800Electronic
ticketing system; reduces data entry done by officers to record
physical tickets; will interface with Full Court system; offset by state grant above
Total Maintenance
3,428,260
685,378
4,113,638
289,800
4,403,438
Enhancement of Town Assets
Vail Village Info Booth
-
100,000
100,000
100,000
For final bills and work completed prior to the 2015 WASC; includes new exterior and
interior cameras
Guest Services Enhancements/Wayfinding
1,376,914
1,376,914
1,376,914
Contination of signage project Guest Service / Wayfinding enhancements outside of
VRA district
Energy Enhancements
347,944
347,944
347,944
Implementation of energy audit enhancements; includes continuation of LED lighting
project with shared cost of $170K from Holy Cross.
Fire Equipment
-
22,153
22,153
22,153
2015: equipment purchased with proceeds from sale of fire truck ($30K revenue
received in 2014)
Neighborhood Road Reconstruction
450,000
25,000
475,000
475,000
$25K for design and $450K in 2015 for shared project with ERWSD on Rockledge Rd.
Neighborhood Bridge Reconstruction
300,000
300,000
600,000
600,000
Reconstruction and design of bridges at Nugget Lane and Bridge Rd.
Fire Breathing Apparatus
-
17,862
17,862
17,862
Partial replacement of breathing apparatus equipment, funded by $6K grant listed above
and sale of fire truck in 2014
East Vail Fire Department
-
-
150,000
150,000
Move forward 10% funds budgeted in 2016 for design, surveys, and soil testing to
be performed in summer 2015
Parking Entry System / Equipment
102,653
102,653
46,500
149,153
Charging stations for electric vehicles; Replace parking system in both structures (LH
parking structure system had been scheduled for replacement in 2006); Better financial
reporting and potential to interface with variable message signs and other parking
systems across town; Partially reimbursed by VRA ($300K).
Hybrid Bus Battery Replacement
440,000
440,000
440,000
Replace 7 batteries in 2015; Estimated life of 6 years
Replace Buses
-
50,480
50,480
50,480
ADA van for on-call pickups and continuation of bike rack replacements
Bus Camera System
350,000
-
350,000
350,000
1 Installation of software and cameras in buses
Total Enhancements
1,100,000
2,783,006
3,883,006
196,500
4,079,506
New Assets
Municipal Redevelopment
1,500,000
-
1,500,000
(3,000,000)
750,000
1,500,000
Planning for redevelopment of the municipal building; construction current listed on
unfunded sheet
Frontage Road Developments (VRA)
3,000,000
3,000,000
Previously in 2014; pushed to 2019; From LH Parking structure to Municipal building to
complement the new LH parking structure entry; funded by VRA (see transfers below)
Chamonix Housing Development
1,250,000
1,250,000
2,000,000
Infrastructure, planning and design for future housing development
1-70 Underpass (VRA)
1,000,000
660,591
1,660,591
1,660,591
$1.6M to cover total amount of contract 2014 - 2016; CDOT reimbursements will span
several years, with 2015 amount showed above
Lionshead Parking Structure Entry (VRA)
-
273,047
273,047
273,047
Final construction bills, and to complete landscaping, lighting and artwork installation
Buy -down Program
402,118
402,118
402,118
Carry forward program funding
7/21/2015
TOWN OF VAIL 2015 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2015
2015
Original
1st
2015
2nd
Proposed
Budget
Supplemental
Amended
Supplemental
Amended
Comments
Buy -down Program Funded by Pay -in-Lieu
900,143
900,143
900,143
Carry forward current balance of program funding: Housing funded directly by Pay -in -
Lieu fees collected from developers; Includes revenue collected in 2014 ($417,665)
Total New Assets:
6,750,000
2,235,899
8,985,899
(2,250,000)
6,735,899
Total Expenditures
11,278,260
5,704,283
16,982,543
(1,763,700)
15,218,843
Other Financing Sources (Uses)
Transfer from Vail Reinvestment Authority
4,050,000
1,299,470
5,349,470
(3,000,000)
2,349,470
1-70 underpass $1M, Frontage Rd improvements $3M; annual LH parking structure
maintenance $50K; re -appropriate remaining balance in LH Parking entry and 1-70
Underpass
Revenue Over (Under) Expenditures
5,268,155
(4,063,231)
1,204,924
(1,009,000)
195,924
Beginning Fund Balance
15,314,050
5,541,024
20,855,316
20,855,316
Ending Fund Balance
20,582,205
22,060,240
21,051,240
7/21/2015
TOWN OF VAIL 2015 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
2015
Proposed
Original
1st
2015
2nd
2015
Budget
Supplemental
Amended
Supplemental
Amended
Comments
Real Estate Transfer Tax
$ 5,670,000
$ 5,670,000
$ 520,000
$ 6,190,000
Increase based on recent activity; current collections only 3% down from prior YTD
Golf Course Lease
134,654
134,654
134,654
Annual lease payment from Vail Recreation District 2% annual increase - deposited to
"Recreation Enhancement Account' (accompanying expenditure listed below)
Intergovenmental Revenue
20,000
20,000
20,000
$20K Lottery fund proceeds
Project Reimbursements
-
938,133
938,133
938,133
Remainder of $1.165M VRD portion for Golf Course Clubhouse construction
Recreation Amenity Fees
10,000
10,000
10,000
Donations
-
1,000
1,000
Sole Power donation from First Bank
Earnings on Investments and Other
28,595
28,595
5,000
33,595
Art Pass membership sales
Total Revenue
5,863,249
938,133
6,801,382
526,000
7,327,382
Maintain Town Assets
Annual Park and Landscape Maintenance
1,603,001
-
1,603,001
-
1,603,001
Ongoing path, park and open space maintenance, project mgmt
Management Fee to General Fund (5%)
283,500
283,500
26,000
309,500
5% of RETT Collections - fee remitted to the General Fund for administration
Tree Maintenance
65,000
65,000
-
65,000
Regular maintenance for tree health within the town (spraying, removing, new trees); scale
spraying on town -owned property at approx. $120 per tree; Initiating tree -planting program
for lost trees
Forest Health Management
225,000
-
225,000
225,000
Pine beetle mitigation in conjunction w/ forest service; Wildfire prevention measures
Street Furniture Replacement
-
250,020
250,020
250,020
Re -appropriate for new recycling ordinance trash containers received in 2015
Glen Lyon Bridge
150,000
150,000
150,000
Re -decking of recreation path bridge; structural repairs & railings; too large a project to
include in annual rec path captial maintenance
Alpine Garden Support
67,000
67,000
67,000
Annual operating support of the Betty Ford Alpine Gardens; assumes 2% increase per year
Alpine Garden Education Center
500,000
500,000
500,000
Awarded per Council contributions; capital contribtution to newly constructed Education
Center
Eagle River Watershed Programs
63,240
63,240
63,240
Annual support of the Eagle River Watershed Council programs; assumes 2% increase per
year
Actively Green by 2015 Program
20,000
18,500
38,500
38,500
Council Contribution for continuation of this town -wide recycling education and certification
program run by Walking Mountains; Re -appropriate 2014 unused because program
spanned across years
Public Art - Operating
100,248
-
100,248
-
100,248
Art in Public Places programming
Vail Valley Trail Connection -
Environmental Sustainability 321,586
-
-
10,000
10,000
Off -Cycle Vail Valley Trail Connection to be used towards achieving Gold Medal Ride
Center designation by International Mountain Bike Association.
219,303
540,889
1,000
541,889
Sole Power Programming donation;Re-appropriate unused recycling rebate program
dollars to be used toward public education, outreach, fabric bags, etc. Environmental
Sustainability programs; 2015 Includes new environmental planner position;
Total Maintenance
3,398,575
487,823
3,886,398
37,000
3,923,398
Enhancement of Town Assets
Rec. Path Capital Maint
103,989
20,040
124,029
124,029
Capital maintenance of the town's recreation path system. Re -appropriate $20K for
preliminary planning for the relocation of the trail that runs through the LH gondola area
Park / Playground Capital Maintenance
98,500
-
98,500
98,500
Annual maintenance items include projects such as playground surface refurbishing,
replacing bear -proof trash cans, painting/staining of play structures, picnic shelter
additions/repairs, and fence maintenance.
Donovan Park Master Plan
379,000
5,000
384,000
384,000
2015 safety improvements to playground / park (10-11 years old); Re -appropriate $5K
planning
Flood Incident Repairs
-
804,543
804,543
804,543
Re -appropriate for re -stabilization of Dowd Junction path
Library Recreation Path Reconstruction
945,000
236,580
1,181,580
1,181,580
Reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft
wide concrete trail, repairs to eroded culverts at Middle Creek and stream bank erosion
repair (50 ft. section); Construction to begin in 2015. $237K to be used for design.
7/21/2015
Streambank/tract mitigation
SUMMARY OF
2015
riginal 1st
TOWN OF VAIL 2015 BUDGET
:NUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
2015 2nd
Amended Supplem
1,000,000 1 1,000,000
Water Quality / Storm Water
122,219 122,219
Vail Trail
Skate Park -Temporary
250,000 250,000
209,466 209,466 (209,466)
Permanent Skate Park (VRA)
961,122 1,341,122
150,000 150,000 1,518,278
Ford Park Portal Improvements
250,000 250,000
Vail Trail
-
250,000 250,000
Ford Park Playground / Lower Bench Impr
380,000
961,122 1,341,122
Ford Park parking lot slope re -vegetation
-
100,000 100,000
Booth Creek Playground
-
372,172 372,172
Public Art - General program / art
85,000
359,226 444,226
Public Art - W intertest
80,280 80,280
Total Enhancements
1,991,489
4,920,649 6,912,138
VRD-Managed Facility Projects
Recreation Enhancement Account
134,654
- 134,654
Golf Course - Other Improvements
31,782
82,201 113,983
Dobson Ice Arena
124,133
- 124,133
Ford Park / Tennis Center Improvements
85,031
11,899 96,930
Athletic Fields
59,714
15,604 75,318
Total VRD-Managed Facility Projects
435,314
109,703 545,017
New Assets
Golf Clubhouse and Nordic Center (CCF)
-
9,961,347 9,961,347
Ford Park Improvements & Fields (CCF)
625,275 625,275
Total New Assets:
10,586,622 10,586,622
Total Expenditures
5,825,378
16,104,798 21,930,176
Other Financing Sources (Uses)
Transfer from Vail Reinvestment Author
Transfer from Conference Center Fund
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
37,871 (15,166,665) (15
3,376,676 12,603,831 16
3,414,547 $ 1
5,000
1,313,812
2015
Amended Comments
Re -appropriate to complete the Gore Creek Strategic Action Plan; Includes estimates for
streambank repairs (from water to bank) and riparian repairs (from bank to land area and
1,000,000 revegetation).; mapping of water infrastructure, community education and outreach. Re -
appropriate $1 M and transfer remaining $600K to 2016 to accompany total project to be
refined once the strategic action plan is complete.
122,219 Would accompany repairs made with streambank/tract mitigation for storm water and
culverts.
Replacement of temporary skate park; Keep in the budget until permanent skate park
finalized
1,668,278 Design & planning for a permanent skate park at the "Atrium" site $1.4M for park plus an
additional $50K for public art
250,000 TOV portion of improvements to six portals into Ford Park
250,000 Placeholder for new Vail Trail near Golden Peak area
1,341,122 Public restrooms ($511 K), playground safety improvements ($449.9K), and $380K for
lower bench improvements such as the waterline relocation, new pavers and ADA parking
100,000 Re -vegetate the slope down toward the river at the Ford Park parking lot originally scdhule
in 2014
372,172 $120K for design/engineering; remainder for potential start this fall
449,226 To purchase sculptures, artwork, art programs and events; remainder is re -appropriated
each year to accumulate enough funds; $5K for Art Pass program offset by revenue above
134,654 Annual rent paid by Vail Recreation Distric
113,983 2015 golf maintenance building repairs
124,133 Renovate changing rooms and restrooms
96,930 Renovate Tennis Club Roof
75.318 Renovate Restrooms
Total includes $1.165M reimbursement from VRD, allocation of Recreation Enhancement
- 9,961,347 Funds thru 2014 and Conference Center funds of $3.8M (Total project cost originally
estimated at $6.8M, but per Council Sept'14, approved additional $3.9M cost to project.
This was originally budgeted in 2016, but moving forward to accomany the contract for work
625,275 Re -appropriated balance less $380K for lower bench improvements (waterline, pavers and
ADA parking) to the Ford Park Lower Bench Improvements project (see above).
10,586,622
1.350.812
1,668,278 1,668,278 For permanent skate park in Lionshead
1,973,553 1,973,553 Transfer remainder of Conference Center Funds for the Golf Course Clubhouse
1.148.741 (12.311.7741
9
7/21/2015
TOWN OF VAIL 2015 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
10
7/21/2015
2015
2015
1st
2nd
Proposed
Budget
Supplemental Amended
Supplemental
Amended Comments
Revenue
E911 Board Revenue
$ 797,382
$ $ 797,382
$
$ 797,382
Interagency Charges
1,099,174
1,099,174
1,099,174
Town of Vail Interagency Charge
630,588
630,588
630,588
Earnings on Investments
2,500
2,500
2,500
Other
-
-
10,000
10,000 IGA with Pitkin County for staffing
Total Revenue
2,529,644
2,529,644
10,000
2,539,644
Expenditures
Salaries & Benefits
2,039,931
2,039,931
10,000
2,049,931 IGA with Pitkin County for staffing
Operating, Maintenance & Contracts
489,165
489,165
-
489,165
Capital Outlay
-
-
-
Total Expenditures
2,529,096
2,529,096
10,000
2,539,096
Revenue Over (Under) Expenditures
548
548
0
548
Other Financing Sources (Uses)
Transfer to Capital Projects Fund
-
-
Transfer from General Fund
22,338
22,338
22,338
Total Financing Sources (Uses)
22,338
22,338
22,338
Surplus Net of Transfers
22,886
22,886
22,886
Beginning Fund Balance
769,169
103,914 873,083
873,083
Ending Fund Balance
$ 792,055
$ 895,969
$
$ 895,969
10
7/21/2015
TOWN OF VAIL 2015 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CONFERENCE CENTER FUND
Revenue
Earnings on Investments
Total Revenue
Expenditures - General Government
Capital Outlay
Total Expenditures
Other Financing Sources (Uses)
Transfer to Real Estate Transfer Tax Fund
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
2015 2015
Original 2nd Proposed
Budget Supplemental Amended Comments
1,200 10,000 11,200
1,200 11,200
- 1,973,553 1,973,553 Transfer remainder for Golf Clubhouse
1,200 (1,973,553) (1,962,353)
107,772 1,854,581 1,962,353
108,972 (118,972) -
11
7/21/2015
TOWN OF VAIL 2015 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
TIMBER RIDGE ENTERPRISE FUND
12
7/21/2015
2015
2015
1st
2015
2nd
Proposed
Budget
Supplemental
Amended
Supplemental
Amended
Revenue
Rental Income
$ 1,182,948
$ 1,182,948
$ 1,182,948
Ground Lease
-
Other Income
11,900
11,900
11,900
Total Revenue
1,194,848
-
1,194,848
-
1,194,848
Expenditures
Operating, Maintenance & Contracts
589,697
589,697
589,697
Capital Outlay
100,000
572,000
672,000
(397,000)
275,000
Total Expenditures
689,697
572,000
1,261,697
(397,000)
864,697
Operating Income
505,151
(572,000)
(66,849)
397,000
330,151
Non-operating Revenues (Expenses)
Interest on Investments
1,560
-
1,560
-
1,560
Loan Principal Repayment to Capital Projects
(351,155)
-
(351,155)
-
(351,155)
Fund
Interest Payment to Capital Projects Fund
(138,487)
-
(138,487)
-
(138,487)
Revenue Over (Under) Expenditures
17,069
(572,000)
(554,931)
397,000
(157,931)
Beginning Fund Balance
663,224
198,949
858,350
858,350
Ending Fund Balance
$ 680,293
$ (373,051)
$ 303,419
$ 397,000
$ 700,419
12
7/21/2015
ORDINANCE NO. 7
SERIES OF 2015
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, POLICE CRIMES FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER
TAX FUND, CONFERENCE CENTER FUND, DISPATCH SERVICES FUND, AND TIMBER
RIDGE ENTERPRISE FUND OF THE 2015 BUDGET FOR THE TOWN OF VAIL,
COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN;
AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2015 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
18, Series of 2014, adopting the 2015 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2015 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund
$ 97,451
Police Crimes Fund
2,000
Capital Projects Fund
(1,763,700)
Real Estate Transfer Tax Fund
1,350,812
Conference Center Fund
1,973,553
Dispatch Services Fund
10,000
Timber Ridge Enterprise Fund
(397,000)
Total
$ 1,273,116
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
Ordinance No. 7, Series of 2015
7/21/2015
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 7th day of July, 2015, and a public hearing shall be held on this Ordinance on
the 21st day of July, 2015, at the regular meeting of the Town Council of the Town of Vail,
Colorado, in the Municipal Building of the town.
Andrew P. Daly, Mayor
ATTEST:
Patty McKenny, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 21st
day of July 2015.
Andrew P. Daly, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ordinance No. 7, Series of 2015
7/21/2015
Towx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 21, 2015
ITEM/TOPIC: Ordinance No. 9, Series of 2015, Second Reading, an Ordinance establishing
deadlines for the circulation and filing of candidate nomination petitions for the November 3,
2015 Regular Town Election
PRESENTER(S): Matt Mire, Town Attorney
ACTION REQUESTED OF COUNCIL: Town Council will consider an Ordinance which would
revise nomination petition circulation dates from August to September and address the mailing
and receipt of ballots from active military or overseas voters.
BACKGROUND:
Title 31 election law changes from the passage of HB 15-1130 revised the nomination petition
circulation dates to August instead of September. This ordinance, if adopted, would set forth
the original nomination petition circulation dates which were beginning on the fiftieth day prior
to election day nd ending on the thirtieth day before the election (September 14 through
October 2).
ATTACHMENTS:
2015 Election Memorandum
Ordinance No. 9, Series of 2015
7/21/2015
Memorandum
To: Mayor and Town Council
From: Patty McKenny, Town Clerk
Date: July 21, 2015
Subject: November Election Administration — 2015 Legislative Update to Title 31, Municipal
Elections
In May, the Town Council decided to have a non -coordinated polling place election for the upcoming
November election. Such elections are governed by Title 31 of the Colorado Revised Statutes. On
May 27, 2015, the Governor signed HB 15-1130, which amended several sections of Title 31. The
purpose of HB 15-1130 was to provide overseas military voters with additional time to return their
ballots by mail in municipal elections.
Under HB 15-1130, the timeframe for candidate nomination petitions is far earlier. The new timeline to
circulate a petition begins August 4 and ends August 24 (between 91 and 71 days prior to the
election). The former circulation dates were September 14 through October 2 (between 50 and 30
days prior to the election).
In addition, under HB 15-1130, the Town must allow for the receipt of overseas military ballots for eight
days after Election Day, so the deadline for the canvass and certification of the election has been
moved to 10 days after Election Day, which is November 13 (formerly November 10).
The Town Council has two options: (1) take no action, so the new August petition circulation dates
would remain in place; (2) adopt an ordinance changing the petition circulation dates back to
September 14 through October 2, based on the Town's authority as a home rule municipality. The
ordinance option would not allow as much time for overseas military voters to return ballots.
To be effective in time, Ordinance No 9, Series of 2015, was approved on first reading on July 7t"
7/21/2015
ORDINANCE NO. 9
SERIES 2015
AN ORDINANCE ESTABLISHING DEADLINES FOR THE
CIRCULATION AND FILING OF CANDIDATE NOMINATION PETITIONS
FOR THE NOVEMBER 3, 2015 REGULAR TOWN ELECTION
WHEREAS, the Town's regular election is on November 3, 2015;
WHEREAS, the Town Council previously determined that the regular election
should be conducted as a non -coordinated polling place election;
WHEREAS, non -coordinated polling place elections are generally governed by
the Colorado Municipal Election Code, C.R.S. § 31-10-101, et seq.;
WHEREAS, pursuant to § 2.1 of the Vail Town Charter, "Town elections shall be
governed by the Colorado municipal election laws as now existing or hereafter
amended or modified, except as otherwise provided by this charter, or by ordinance
hereafter enacted.";
WHEREAS, on May 27, 2015, House Bill 15-1130 ("HB 1130") took effect;
WHEREAS, prior to the adoption of HB 1130, candidate nomination petitions
could be circulated beginning on the 50th day prior to the election, and were required to
be filed with the Town Clerk on or before the 30th day prior to the election;
WHEREAS, HB 1130 changed the deadlines for the circulation and filing of
candidate nomination petitions, so that nomination petitions can be circulated beginning
on the 91St day prior to the election, and are required to be filed with the Town Clerk on
or before the 71 st day prior to the election;
WHEREAS, the purpose of HB 1130 was to allow additional time for active
military or overseas voters to return their completed ballots to the Town;
WHEREAS, the Town Council finds that the prior candidate nomination petition
deadlines (50/30) are in the best interest of the Town's residents, candidates and
registered voters;
WHEREAS, the Town Council finds and determines that the prior deadlines
(50/30) will allow sufficient time for active military or overseas voters to return their
completed ballots to the Town, and will adequately ensure that such voters are able to
exercise their right to vote in the Town's November 3, 2015 regular election; and
WHEREAS, the Town's local election procedures are a matter of purely local
concern, and the Town is expressly authorized by § 2.1 of the Vail Town Charter to
adopt its own local election procedures.
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NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. The Town's November 3, 2015 regular election shall be governed
by the Colorado Municipal Election Code, C.R.S. § 31-10-101, et seq., except as
otherwise expressly provided in this ordinance.
Section 2. Notwithstanding C.R.S. § 31-10-302(2), candidate nomination
petitions for the Town's November 3, 2015 regular election may be circulated and
signed beginning on the 50th day and ending on the 30th day prior to the day of election.
Section 3. Notwithstanding C.R.S. § 31-10-302(6), each candidate nomination
petition for the Town's November 3, 2015 regular election shall be filed with the Town
Clerk no later than the 30th day prior to the day of election.
Section 4. Notwithstanding C.R.S. § 31-10-102.8(2)(a), the Town Clerk shall
mail a ballot and ballot materials for the Town's November 3, 2015 regular election to
any person designed as an active military or overseas voter in the computerized
statewide voter registration list as soon as practicable after ballot certification.
Section 5. Notwithstanding C.R.S. § 31-10-303, any person who has been
nominated and has accepted a nomination to be a candidate in the Town's November 3,
2015 regular election may cause his or her name to be withdrawn from such nomination
at any time prior to 23 days prior to the day of election, by written affidavit.
Section 6. Notwithstanding C.R.S. § 31-10-305, the Town Clerk shall decide
on objections to nomination petitions for the Town's November 3, 2015 regular election
no later than the 18th day prior to the day of election.
Section 7. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity
of the remaining portions of this ordinance; and the Town Council hereby declares it
would have passed this ordinance, and each part, section, subsection, sentence, clause
or phrase thereof, regardless of the fact that any one or more parts, sections,
subsections, sentences, clauses or phrases be declared invalid.
Section 8. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town of Vail
and the inhabitants thereof.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 7th day of July, 2015 and a
public hearing for second reading of this Ordinance set for the 21St day of July, 2015, in
the Council Chambers of the Vail Municipal Building, Vail, Colorado.
Andrew P. Daly, Mayor
2 7/2/2015
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ATTEST:
Patty McKenny, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 21St day of July, 2015.
Andrew P. Daly, Mayor
ATTEST:
Patty McKenny, Town Clerk
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7/21/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 21, 2015
ITEM/TOPIC: Ordinance No. 10, Series of 2015, An Ordinance Prohibiting Marijuana
Establishments in Town, Pursuant to Section 16 of Article XVIII of the Colorado Constitution
PRESENTER(S): Matt Mire, Town Attorney
ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny
Ordinance No. 10, Series of 2015 on first reading.
BACKGROUND: The Town has had a moratorium in place on marijuana establishments
since January 19, 2010. Pursuant to Article XVIII, § 16(5)(f) of the Colorado Constitution, the
Town may "prohibit the operation of marijuana cultivation facilities, marijuana product
manufacturing facilities, marijuana testing facilities, or retail marijuana stores through the
enactment of an ordinance."
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 10,
Series of 2015
ATTACHMENTS:
Ordinance No. 10, Series of 2015
7/21/2015
ORDINANCE NO. 10
SERIES 2015
AN ORDINANCE PROHIBITING MARIJUANA ESTABLISHMENTS IN
THE TOWN, PURSUANT TO SECTION 16 OF ARTICLE XVIII OF THE
COLORADO CONSTITUTION
WHEREAS, pursuant to Article XVIII, § 16(5)(f) of the Colorado Constitution, the
Town may "prohibit the operation of marijuana cultivation facilities, marijuana product
manufacturing facilities, marijuana testing facilities, or retail marijuana stores through
the enactment of an ordinance"; and
WHEREAS, the Town Council finds and determines that it is the best interest of
the public health, safety and welfare for the Town to prohibit the location or operation of
marijuana establishments in the Town.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. It is unlawful for any person to operate, cause to be operated, or
permit to be operated in the Town a marijuana establishment, and marijuana
establishments are hereby prohibited at any location in the Town. The Town shall not
accept or process any applications for the operation of marijuana establishments in the
Town. The operation of a marijuana establishment shall not be eligible for a
determination of similar use pursuant to § 12-3-4 of the Vail Town Code, as amended,
or any similar section of the Vail Town Code.
Section 2. For purposes of this ordinance, the following terms shall have the
following meanings:
a. "Marijuana" means all parts of the plant of the genus cannabis
whether growing or not, the seeds thereof, the resin extracted from any part of
the plant, and every compound, manufacture, salt, derivative, mixture, or
preparation of the plant, its seeds, or its resin, including marijuana concentrate,
but excluding industrial hemp, fiber produced from the stalks, oil, or cake made
from the seeds of the plant, sterilized seed of the plant which is incapable of
germination, or the weight of any other ingredient combined with marijuana to
prepare topical or oral administrations, food, drink, or other product.
b. "Marijuana club" means a place not used for residential purposes
where individuals gather to consume or grow marijuana, regardless of whether
such place calls itself private or public or charges an admission or membership
fee.
C. "Marijuana cultivation facility" means a facility licensed to cultivate,
prepare, and package marijuana and sell marijuana to retail marijuana stores, to
marijuana product manufacturing facilities, and to other marijuana cultivation
facilities, but not to consumers.
1
Ordinance No. 10, Series of 2015
7/21/2015
d. "Marijuana establishment" means and includes a marijuana
cultivation facility, a marijuana testing facility, a marijuana product manufacturing
facility, a retail marijuana store and a marijuana club.
e. "Marijuana product manufacturing facility" means a facility licensed
to purchase marijuana; manufacture, prepare and package marijuana products;
and sell marijuana and marijuana products to other marijuana product
manufacturing facilities and to retail marijuana stores, but not to consumers.
f. "Marijuana testing facility" means a facility licensed to analyze and
certify the safety and potency of marijuana.
g. "Retail marijuana store" means a facility licensed to purchase
marijuana from marijuana cultivation facilities or marijuana and marijuana
products from marijuana product manufacturing facilities, or to sell marijuana or
marijuana products to consumers.
Section 3. The Town Council intends to review this ordinance and the
prohibition contained herein every three years, provided that the Town Council's failure
to conduct such review shall not affect the validity or effectiveness of the prohibition or
this ordinance.
Section 4. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity
of the remaining portions of this ordinance; and the Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
Section 5. The Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town and
the inhabitants thereof.
Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or
part thereof, theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 21St day of July, 2015 and a
public hearing for second reading of this Ordinance set for the 4t" day of August, 2015,
in the Council Chambers of the Vail Municipal Building, Vail, Colorado.
2
Ordinance No. 10, Series of 2015
Andrew P. Daly, Mayor
7/21/2015
ATTEST:
Patty McKenny, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this day of , 2015.
ATTEST:
Patty McKenny, Town Clerk
3
Ordinance No. 10, Series of 2015
Andrew P. Daly, Mayor
7/21/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 21, 2015
ITEM/TOPIC: Adjournment (7:30 p.m.)
7/21/2015