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HomeMy WebLinkAbout2015-07-21 Agenda and Supporting Documentation RegularNOTE: 2. 0 4 VAIL TOWN COUNCIL REGULAR MEETING AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:00 P.M., JULY 21, 2015 ruwx OF va' ii> Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ITEM/TOPIC: Citizen Participation (10 min. ) ITEM/TOPIC: World Fly Fishing Championships Update (5 min. ) PRESENTER(S): John Knight, Producer of The America Cup Fly Fishing Tournament BACKGROUND: John Knight, producer of The America Cup Fly Fishing Tournament which has been supported by the CSE and headquartered in Vail since 2011, will update the Council and the community on the upcoming World Youth Fly Fishing Championships, August 10-16, and the 36th Annual World Fly Fishing Championships in September of 2016, both being held in Vail and last in the US in 1996. ITEM/TOPIC: Any Action as a Result of Executive Session (5 min. ) BACKGROUND: This agenda item has been added to the regular meeting agenda in order to allow for any official action required as a result of the executive session. ITEM/TOPIC: Town Manager's Report (5 min. ) ITEM/TOPIC: 1-70 Vail Underpass consultant contract amendment for final design and construction documents. (5 min.) PRESENTER(S): Tom Kassmel, Public Works Engineer ACTION REQUESTED OF COUNCIL: Approve Felsburg Holt & Ullevig contract amendment for final design and construction documents. BACKGROUND: Felsburg Holt & Ullevig (FHU), the design consultant for the 1-70 Vail Underpass project, has been providing design services for this project for the past two years as per the professional services agreement executed with the Town of Vail. The service agreement covers design services for the project through 90% design. With the underpass project now fully funded, the design service agreement will need to be amended to include final design, preparation of construction plans and specifications, and construction bidding/negotiation processes. 7/21/2015 STAFF RECOMMENDATION: Staff recommends Council approves the contract amendment with FHU. 6. ITEM/TOPIC: Resolution No. 23 Series of 2015; 1-70 Vail Underpass Construction IGA (10 min. ) PRESENTER(S): Tom Kassmel, Public Works Engineer ACTION REQUESTED OF COUNCIL: Approve Resolution No. 23 Series of 2015 BACKGROUND: The 1-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under 1-70. The project is at a 90% design level and fully funded for construction. The construction phase will be administered and paid for by CDOT, with reimbursements by the Town of Vail in accordance with a proposed new construction IGA. STAFF RECOMMENDATION: Approve Resolution No. 23 Series of 2015 7. ITEM/TOPIC: Second reading of Ordinance No. 7, Series 2015, an Ordinance making budget adjustments to the Town of Vail General Fund, Police Crimes Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Conference Center Fund, Dispatch Services Fund and Timber Ridge Enterprise Fund. (20 min.) PRESENTER(S): Kathleen Halloran, Finance Director and Carlie Smith, Budget Analyst ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 7, Series 2015 BACKGROUND: Please see attached memo STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No, 7, Series 2015 8. ITEM/TOPIC: Ordinance No. 9, Series of 2015, Second Reading, an Ordinance establishing deadlines for the circulation and filing of candidate nomination petitions for the November 3, 2015 Regular Town Election (15 min. ) PRESENTER(S): Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Town Council will consider an Ordinance which would revise nomination petition circulation dates from August to September and address the mailing and receipt of ballots from active military or overseas voters. BACKGROUND: Title 31 election law changes from the passage of HB 15-1130 revised the nomination petition circulation dates to August instead of September. This ordinance, if adopted, would set forth the original nomination petition circulation dates which were beginning on the fiftieth day prior to election day nd ending on the thirtieth day 7/21/2015 before the election (September 14 through October 2). 9. ITEM/TOPIC: Ordinance No. 10, Series of 2015, An Ordinance Prohibiting Marijuana Establishments in Town, Pursuant to Section 16 of Article XVIII of the Colorado Constitution (15 min. ) PRESENTER(S): Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 10, Series of 2015 on first reading. BACKGROUND: The Town has had a moratorium in place on marijuana establishments since January 19, 2010. Pursuant to Article XVIII, § 16(5)(f) of the Colorado Constitution, the Town may "prohibit the operation of marijuana cultivation facilities, marijuana product manufacturing facilities, marijuana testing facilities, or retail marijuana stores through the enactment of an ordinance." STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 10, Series of 2015 10. ITEM/TOPIC: Adjournment (7:30 p.m.) Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. 7/21/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 21, 2015 ITEM/TOPIC: Citizen Participation 7/21/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 21, 2015 ITEM/TOPIC: World Fly Fishing Championships Update PRESENTER(S): John Knight, Producer of The America Cup Fly Fishing Tournament BACKGROUND: John Knight, producer of The America Cup Fly Fishing Tournament which has been supported by the CSE and headquartered in Vail since 2011, will update the Council and the community on the upcoming World Youth Fly Fishing Championships, August 10-16, and the 36th Annual World Fly Fishing Championships in September of 2016, both being held in Vail and last in the US in 1996. ATTACHMENTS: World Fly Fishing Memorandum 7/21/2015 rowN of vain Memorandum To: Vail Town Council From: Commission on Special Events Date: July 21, 2015 Subject: 14th FIPS Mouche World Youth Fly Fishing Championships: August 10-16, 2015 and 36th FIPS-Mouche World Fly Fishing Championships: September 10-18, 2016 John Knight, producer of The America Cup Fly Fishing Tournament which has been supported by the CSE and headquartered in Vail since 2011, will update the Council and the community on the upcoming World Youth Fly Fishing Championships, August 10-16, and the 36th Annual World Fly Fishing Championships in September of 2016, both being held in Vail and last in the US in 1996. Highlights: • Recent Visit to the 35th World Fly Fishing Championships in Bosnia as the US Organizer • The official "Sacred Scroll" of the Championships handed off to the United States World Youth Fly Fishing Championships: August 10-16, 2015 in Vail and surrounding Waters • Town exposure update: Discovery Channel's destination America In the Loop series will be shooting an episode at the event, airing in the Fall of 2015 • Youth championship program highlights. 2016 World Fly Fishing Championships: September 10-18, 2016 in Vail and surrounding waters • 25-30 Countries will be sending teams • Conservation Symposium at the Gerald R. Ford Amphitheater: open to Towns, Counties and the State of CO promoted by Colorado Trout Unlimited. • Venues to include: Eagle's Nest, Bol Vail, Checkpoint Charlie, DeYoung Art Show, Marriott Grand Ballroom Request of Council: John Knight is requesting a Town of Vail representative to speak briefly at the opening ceremonies of the World Youth Fly Fishing Championships, welcoming the guests to Vail and again at the closing ceremonies say farewell and looking forward to the adult worlds in 2016. Monday, August 10, 2015, 5pm-6pm @ Eagle's Nest Saturday, August 15, 5pm-6pm @ Mountain Plaza A more detailed update of the two events is attached. 7/21/2015 July 21, 2014 Event updates Bosnia I just attended the 35`h FIPS Mouche World Fly Fishing Championship as the US 2016 Organizer. While there I learned more details regarding the deliverables to the teams and attendees. I spent time speaking to 31 attending countries to answer questions, provide resources, and help them plan to attend the 2016 adult event. I worked behind the scenes with the FIPS Mouche officials on the back end production of the event, as well. The most important role I played while overseas, was that of the US Organizer, where at the closing awards ceremony, I went on stage and accepted the 'sacred scroll' and the 35th WFFC was officially handed out to the United States! I gave a thank you and welcoming speech to the attendees and hoped all would attend the event in Vail Colorado next year September 11-18, 2016. Team USA won their first ever medal as a team with Silver and Devin Olsen won the individual Bronze. SPORTSKO RIBOLOVNI Sl SPORT FISHING ASSOCIATIOP U 14, US Organizer John Knight accepting the championships to the US and receiving Scroll. The America Cup, Inc. I PO Box 6084, Vail, CO 81658 1970-376-5703 1 www.theamericacup.org ;•,� sw�s� f 7/21/2015 AMtRICA Team USA wearing Vail, Colorado 2016 branded event shirts in Bosnia! W"—vVffc2C Team USA members, trophies, medals, scroll, and US Organizer John Knight. Team Silver Medal and Devon Olsen Individual Bronze! The America Cup, Inc. I PO Box 6084, Vail, CO 81658 1970-376-5703 1 www.theamericacup.org 7/21/2015 l ICA ?0�`Cup WYFFC 14`h FIPS Mouche World Youth Fly Fishing Championship There are 10 countries attending for 120 international visitors. These attendees will be joined by 150 volunteers over the week over the event. All teams are arriving a minimum of 2 weeks before the event to practice fish, acclimate, and enjoy the valley and Colorado. Canada Czech Republic France Ireland New Zealand Poland Slovenia South Africa Spain USA Youth event -Virtual Tour Video 3 min. https://www.youtube.com/watch?v=Z-uuUKHQEKk Program details The youth fly fishing championship is a wonderful event to attend as the venues are the free flowing rivers and majestic lakes of the Rocky Mountains and the resort towns of Colorado. The championship host in the Town of Vail. The host hotel is Evergreen Lodge where the event headquarters, competitor lodging, meals, transportation staging, team registration, captain's meetings, beat draw, and posting of scores will occur. This will be a great place to meet and mingle with the international teams and to enjoy the festive atmosphere. The opening ceremony includes a flag parade of teams led through Vail along Gore Creek, by Helmut Fricker, then up the Lionshead Eagle Bahn Gondola to the top of Vail Mountain. Here the official ceremony will occur with welcome speeches and a presentation of the Birds of Prey. Youth teams will then enjoy an exhilarating ride on a zipline and return to Eagle's Nest for the Welcome Dinner. The Beaver Creek Rodeo is included as an excursion for an evening of cowboys and BBQ. The Beaver Creek Rodeo features the full line up of classic rodeo events — bareback & saddle bronc riding, team roping, barrel racing and of course, bull riding! A conservation symposium on the topics of watershed conservation, invasive species, and fishery management will be provided to the attendees. Speakers will be Colorado Trout Unlimited, Colorado Parks and Wildlife, National Forest Foundation, and the Eagle River Watershed Council at historic Camp Hale at Nova Guides. The closing ceremony is open to the public at Vail Mountain Plaza at the base of the Gondola One. Watch as team and individual medals get awarded, while national anthems are played and nation's flags are raised. Cheer alongside all the competitors as the medals and trophies are held high. Closing speeches are stated and thank yous are made. With the official closing completed, the awards banquet follows. The awards banquet follows the medal ceremony with teams boarding Gondola One for a ride up the mountain to Mid Vail for dinner and awards. The awards handed out here are from our sponsors and go to teams and participants of the event. Enjoy dinner and the setting sun as the championship closes with smiles, new friendships, and memories for a lifetime. The America Cup, Inc. I PO Box 6084, Vail, CO 81658 1970-376-5703 1 www.theamericacup.org 7/21/2015 M 0 U C H E WORLD YOUTH F FISHING C AMPFONSHI" Vendredi, Is 14 AoOt COLORADO Friday, August 14 SESSION de COMPETITION IV 9am - Noon USA COMPETITION SESSION IV gam - Noon SESSION de COMPETITION V 4 - 7pm COMPETITION SESSION V 4, 7pm Sornedi, le 15 AoOt 7 k- Saturday. August 15 Symposium de Conservation- Camp Hale loam - 2 Conservation Symposium- Camp Hale 10am - 2 Ceremonie de C16ture -Vail Mountain Plaza 5:30 - 6:30pm Closing Ceremony- Vail Mountain Plaza 5:30 - 6:30pm WYFFC2015.COM 7/21/2015 Programme du Championnat Championship Program Lundi, le 10 AoOt Monday, August 30 Parade d'Equipes (Lionshead) 4:30 - 5:30pm A O u T Parade of Teams (Lionshead) 4:30 - 5:30pm Ceremonic d'Ouverture et le Diner(Eagle's Nest) Opening Ceremony & Dinner (Eagle's Nest) l S AUGUST Mardi, le 11 AoOt Tuesday, August 11 Session de la Practique Officielle 19 am - Noon Official Practice Session 1 9 am - Noon Session de la Practiquc Officielle II 4 - 7pm Official Practice Session II 4 - 7pm Mercredi, le 12 AoOtWednesday, August 12 SESSION de COMPETITION I gam - Noon O COMPETITION SESSION I gam - Noon SESSION de COMPETITION II 4 - 7pm COMPETITION SESSION II 4 - 7pm Jeudi, le 13 AoOt Thursday, August 13 SESSION de COMPETITION III 9am - Noon COMPETITION SESSION III gam - Noon Vendredi, Is 14 AoOt COLORADO Friday, August 14 SESSION de COMPETITION IV 9am - Noon USA COMPETITION SESSION IV gam - Noon SESSION de COMPETITION V 4 - 7pm COMPETITION SESSION V 4, 7pm Sornedi, le 15 AoOt 7 k- Saturday. August 15 Symposium de Conservation- Camp Hale loam - 2 Conservation Symposium- Camp Hale 10am - 2 Ceremonie de C16ture -Vail Mountain Plaza 5:30 - 6:30pm Closing Ceremony- Vail Mountain Plaza 5:30 - 6:30pm WYFFC2015.COM 7/21/2015 AM ICA WFFC 36th FIPS Mouche World Fly Fishing Championship: September 10-18, 2016 The big news - Thursday, September 15, 2016 — I have rented the Ford Amphitheater to host the event's Conservation Symposium. This component will be publicized for an entire your by Colorado Trout Unlimited. It will be open to the public — town, counties, and state! Speakers will the Colorado Trout Unlimited, Colorado Parks and Wildlife, National Forest Foundation, and the Eagle River Watershed Council. The message will be one of local and state watershed issues and content that can be learned, and taken back to all countries and applied. Program 36th FIPS-Mouche World Fly Fishing Championship 2016 Sunday, September 11, 2016 10:00 AM - 3:00 PM Team Registration Evergreen Lodge 12:00 PM - 3:00 PM Lunch Evergreen Lodge 1:00 PM - 4:00 PM Hotel Check In Evergreen Lodge 5:00 PM - 6:00 PM Parade of Teams & Eagle Bahn Gondola 6:00 PM - 7:00 PM Opening Ceremony on Vail Mountain & Team Pictures 7:30 PM - 9:00 PM Welcome Dinner at Eagle's Nest 10:00 PM - 11:30 PM Captains Meeting and Beat Draw Monday, September 12, 2016 5:00 AM - 7:00 AM Breakfast Evergreen Lodge 9:00 AM - 12:00 PM Official Practice Session 1 9:00 AM — 1:00 PM Guest Jeep Tour and lunch Nova Guides 1:00 PM - 2:00 PM Lunch Evergreen Lodge 4:00 PM - 7:00 PM Official Practice Session 2 8:00 PM - 10:00 PM Dinner Evergreen Lodge Tuesday, September 13, 2016 5:00 AM - 7:00 AM Breakfast Evergreen Lodge 9:00 AM - 12:00 PM Official Practice Session 3 1:00 PM - 2:00 PM Lunch Evergreen Lodge 4:00 PM - 7:00 PM Official Practice Session 4 8:00 PM - 10:00 PM Dinner Evergreen Lodge 9:30 PM - 10:30 PM Captains Meeting in host hotel Wednesday, September 14, 2016 5:00 AM - 7:00 AM Breakfast Evergreen Lodge 9:00 AM - 12:00 PM COMPETITION SESSION 1 1:00 PM - 2:00 PM Lunch at Sectors 4:00 PM - 7:00 PM COMPETITION SESSION 2 8:00 PM - 10:00 PM Dinner Evergreen Lodge The America Cup, Inc. I PO Box 6084, Vail, CO 81658 1970-376-5703 1 www.theamericacup.org 7/21/2015 AMtR-ICA Thursday, September 15, 2016 5:00 AM - 7:00 AM Breakfast Evergreen Lodge 9:00 AM - 12:00 PM COMPETITION SESSION 3 1:00 PM - 2:00 PM Lunch at Sectors 4:30 PM - 5:30 PM Conservation Symposium Ford Amphitheater 6:00 PM - 10:00 PM Dinner Party at Bol Vail Friday, September 16, 2016 5:00 AM - 7:00 AM Breakfast Evergreen Lodge 9:00 AM - 12:00 PM COMPETITION SESSION 4 1:00 PM - 2:00 PM Lunch at Sectors 4:00 PM - 7:00 PM COMPETITION SESSION 5 8:00 PM - 10:00 PM Dinner Evergreen Lodge Saturday, September 17, 2016 6:00 AM - 8:00 AM Breakfast Evergreen Lodge 12:00 PM - 10:00 PM Derek DeYoung Art Show Vail Marriott Grand Ballroom Foyer 12:00 PM - 2:00 PM Lunch Evergreen Lodge 6:00 PM - 7:00 PM Medal & Closing Ceremony in Vail Village Check Point Charlie 8:00 PM - 10:00 PM Awards Banquet Vail Marriott Grand Ballroom Sunday, September 18, 2016 7:00 AM - 10:00 AM Breakfast 11:00 AM Hotel Check Out Thank you, r John W. Knight International Organizer The America Cup, Inc. I PO Box 6084, Vail, CO 81658 1970-376-5703 1 www.theamericacup.org 7/21/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 21, 2015 ITEM/TOPIC: Any Action as a Result of Executive Session BACKGROUND: This agenda item has been added to the regular meeting agenda in order to allow for any official action required as a result of the executive session. 7/21/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 21, 2015 ITEM/TOPIC: Town Manager's Report 7/21/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 21, 2015 ITEM/TOPIC: 1-70 Vail Underpass consultant contract amendment for final design and construction documents. PRESENTER(S): Tom Kassmel, Public Works Engineer ACTION REQUESTED OF COUNCIL: Approve Felsburg Holt & Ullevig contract amendment for final design and construction documents. BACKGROUND: Felsburg Holt & Ullevig (FHU), the design consultant for the 1-70 Vail Underpass project, has been providing design services for this project for the past two years as per the professional services agreement executed with the Town of Vail. The service agreement covers design services for the project through 90% design. With the underpass project now fully funded, the design service agreement will need to be amended to include final design, preparation of construction plans and specifications, and construction bidding/negotiation processes. STAFF RECOMMENDATION: Staff recommends Council approves the contract amendment with FHU. ATTACHMENTS: Memo Contract Amendment Proposal 7/21/2015 rowN OF vain Memorandum To: Town Council From: Public Works Department Date: 7-21-15 Subject: 1-70 Vail Underpass Design Amendment I. SUMMARY The 1-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under 1-70. www.vailgov.com/underpass Felsburg Holt & Ullevig (FHU), the design consultant for the underpass project, has been providing design services for this project for the past two years as per the professional services agreement executed with the Town of Vail. The service agreement covers design services for the project through 90% design. With the underpass project now fully funded, the design service agreement will need to be amended to include final design, preparation of construction plans and specifications, and construction bidding/negotiation processes. The estimated cost for this effort is $373,430.62. This amendment does not increase the total project cost as it is included within the existing total project budget of $30.1 M, which will be split between the Town of Vail and CDOT, 29%/71 % respectively, as identified in the RAMP funding agreement and the Construction IGA. Staff recommends approving this design amendment with FHU. 7/21/2015 FELSBURG HOLT cSi ULLEVIG connecting and enhancing communities July 10, 2015 Mr. Tom Kassmel, Town Engineer Town of Vail 1309 Elkhorn Drive Vail, CO 81657 Re: Proposal 2nd Amend to FHU's Vail Interchanges PEL Study Contract Post FOR Revisions; CAP 1 PS&Q; CAP 2 PS&Q; Ad PS&E; for the Proposed Interstate 70 / Vail Underpass Dear Mr. Kassmel: Felsburg Holt & Ullevig (FHU) is pleased to continue to assist the Town of Vail and CDOT Region 3 in the development of the proposed 1-70 Vail underpass and associated roundabout intersections located in the Town of Vail. The purpose of this scope of work is to provide additional project management and design services to complete the Post FOR plans, specifications and quantity set, prepare a separate PS&Q package for Construction Agreed Price (CAP) 1 (construction of the 1-70 crossover detours) a PS&Q package for CAP 2 (construction of the entire 1-70 Vail Underpass), potentially a PS&E Ad Set package for the entire interchange if the CAP negotiations are unsuccessful. Based on information that you provided, it is FHU's understanding that CDOT will perform all other services to clear the projects through construction including ROW, Environmental, Utility and FHWA required clearances. Attached please find our proposal, which includes a scope of work. Also included is a summary of proposed fees, for FHU and our subconsultants, in a project worksheet format supported by our estimated labor hours, and other direct costs. If you have any questions regarding this proposal, please feel free to call. Sincerely, FELSBURG HOLT & ULLEVIG Chris Fasching, PE Principal Attachments Rick Erjavec, PE Sr. Transportation Engineer 6300 South Syracuse Way, Suite 600 Centennial, CO 80111 tel 303.721.1440 fax 303.221.0832 www.fl-iueng.com info@fliueng.com 7/21/2015 TOWN OF VAIL SCOPE OF WORK— INTERSTATE 70 / VAIL UNDERPASS PROJECT BACKGROUND JULY 2, 2015 The Town of Vail (TOV) recently underwent a period of unprecedented development and redevelopment which is anticipated to continue into the future. The development trend prompted the reevaluation and update of the Town's Transportation Master Plan. The Vail Transportation Master Plan (VTMP) focused on Vail's existing transportation system and how anticipated future growth will impact Vail's transportation infrastructure. The plan's traffic model anticipates Vail will see approximately 2,400 new vehicular PM peak hour trips once all anticipated redevelopment and build out occurs. The impact of the projected new growth will strain the Town's existing transportation infrastructure; specifically the Main Vail (MM 176) and West Vail (MM 173) interchanges. Both of these roundabout interchanges are vital to the TOV's connectivity, as they are the only means of crossing Interstate 70 within a three mile stretch along the commercial and resort core areas of Vail, and they are the only points of access to Interstate 70. Straining these locations to operational failure paralyzes the TOV's transportation network. This failure currently occurs during peak visitor times as well as when the Town is overwhelmed with additional traffic from Vail Pass closures, causing all traffic, transit, emergency services and general town services to go to gridlock within this three mile stretch. Future growth of the TOV will require additional relief to these two key locations. Analysis of the existing interchanges and the TOV's roadway infrastructure connectivity has been on-going since the original Transportation Master Plan was developed in 1991, and since that time numerous improvements have been made to these locations; most notably, the construction of the roundabouts. Design alternatives discussed since then have been included in some of the Town's relevant transportation documents. Each document suggests improvements to increase and/or relieve capacity at both the Main Vail and West Vail roundabouts, with the most notable improvement suggested being the addition of the "Simba Run Underpass". The proposed underpass is a grade separated crossing of the interstate located approximately halfway between the Main Vail and West Vail interchanges near the namesake Simba Run Condominiums. The underpass is currently the third listed improvement project on the Intermountain Statewide Transportation Improvement Project's list. This project would add connectivity between the north and south side of the interstate and relieve the interchanges at Main and West Vail of repetitive thru traffic by providing a direct connection between the core resort village areas and the West Vail commercial area. This project began as a Planning and Environmental Linkage (PEL) study in the summer of 2013 with a vision of moving into design and construction once funding was obtained. In early 2013 the TOV submitted a CDOT RAMP application for construction funding for the 1-70 / Vail Underpass and they were successful in securing RAMP funds to move the project forward. In a joint effort, the TOV and CDOT selected the consultant team of Felsburg Holt and Ullevig (FHU) and its subconsultants for the project. During the early months of 2014 the location of the underpass was compared to approximately 11 other locations within the corridor and traffic analysis verified the compact roundabout type of intersections connecting the underpass with the frontage roads. During the remainder of 2014 concepts and estimates were developed and finalized. The results of the estimates 11 Page 7/21/2015 TOWN OF VAIL SCOPE OF WORK— INTERSTATE 70 / VAIL UNDERPASS JULY 2, 2015 revealed that the project was underfunded. Additional funding (29% from the TOV and 71% from CDOT) totaling $9.3 million was successfully obtained to fully fund the project in late spring of 2015. Being fully funded, the project may now move forward with final design, right of way acquisition and construction. The attached Scope of Work is for services to be provided by the Consultant associated with Project Management and Continuing Requirements; Development of Plans, Specifications and Quantity packages for CAP 1 (1-70 Cross Over Detours) and CAP 2 (Completion of the 1-70 Underpass Project); Development of Plans, Specifications and Estimates for Advertisement if the CAP negotiations are unsuccessful of the 1-70 Vail Underpass project in the Town of Vail, Eagle County, Colorado. This Scope of Work is an amendment and revision to Section 7 of CDOT standard project scope of services made part of the current PEL Contract and incorporated herein by reference. Where noted, Consultant (FHU) refers to Felsburg Holt & Ullevig. All work to be completed by subconsultants is identified herein with specific reference to the subconsultant that will perform all or part of the work task. Section 7 Project Management, Final Design, CAP 1, CAP2 and Ad packages The proposed project includes an 1-70 underpass and associated roundabout intersections at thefrontage roads near the Simba Run Condominium complex in the Town of Vail, CO. The project goal is to provide an additional crossing of 1-70 roughly halfway between the West Vail and Main Vail to relieve traffic congestion at the existing interchanges. The proposed underpass does not include ramps connecting to mainline 1-70. 1. Prosect Management and Continuing Requirements i.1011411111aLTA l_1Ll1_TC19iTi14L1II The Consultant (FHU) Project Manager will be responsible for contract, task order and invoicing paperwork for the project, as well as other project design related tasks. The Consultant (FHU) Project Manager will provide day-to-day design and agency coordination related to project tasks undertaken by the Consultant team. Deliverable(s): • Invoices (FHU) • Monthly Progress Reports (FHU) 113. PROJECT MEETINGS 113a Project Technical Team Coordination (PTT) Regularly scheduled overall Project Team meetings will be held with the TOV, CDOT and the Consultant Team (9 months or 36 weeks, weekly telephone meetings anticipated from July 2015 to April 2016). 113b Project Management Team (PMT) Regularly scheduled Project Management Coordination (PMT) telephone conference meetings will be held with the TOV Project Manager, CDOT's Project Manager and the Consultant (FHU's) Project Manager as needed (9 monthly meetings are anticipated including 1 each from August 2015 to April 2016). 113c Project Leadership Team (PLT) 21 Page 7/21/2015 TOWN OF VAIL SCOPE OF WORK— INTERSTATE 70 / VAIL UNDERPASS JULY 2, 2015 The Consultant (FHU) and Subconsultants will conduct up to two more Project Leadership Team meetings for the project. Both meetings have not been planned and will be held only as needed. The Subconsultant (Pat Noyes & Associates) will assist the TOV with implementation and carrying out the Project Leadership Team Process for the project. See the attached Pat Noyes & Associates scope of work for additional information. 1Bd Public Open House The Consultant (FHU) and Subconsultants will conduct potentially one more public meeting for the project. The meeting is expected prior to the beginning of construction. 1C. Communication Aids The Consultant (FHU) will provide communication aids for the meetings listed above. Deliverable(s): • Meeting Agendas (FHU, Subconsultants as appropriate) • Meeting Communication Aids (FHU, Subconsultants as appropriate) • *Meeting Minutes (FHU, Subconsultants as appropriate) *First draft of the meeting minutes will be completed and submitted to the TOV and CDOT within S working days of meeting; final meeting minutes will be distributed to meeting attendees within 10 working days of the meeting. 2. Post FOR Plans. Specifications and Estimate Changes 2A. Prepare Plans, Specifications and Quantities The Consultant (FHU) and Subconsultants will be responsible for their respective post -FOR document revisions. The FHU team along with the Subconsultants will complete the FOR plan, specifications and quantity revisions and prepare a post FOR plan, specification and quantity package (PS&Q). The Consultant (FHU) will prepare a comment /response matrix which documents FOR comments and the Team's responses to comments. Deliverable(s): • Revised Plans & Specifications & Reports (FHU and subconsultants) • Comment / Response Matrix (FHU) 3. CAP 1 Plan Packa 3A. Prepare Plans, Specifications and Quantities The Consultant (FHU) and Subconsultant will prepare an initial plan package with specifications and quantities to construct the 1-70 cross over detours only. This is being completed as an early action item to be constructed late fall of 2015. The plan set will include the following: • 1-70 Cross Over Detour Plans and Profiles (FHU, Subconsultants as appropriate) • Grading, Erosion Control and Seeding Plans (FHU, Subconsultants as appropriate) • Signing and Striping Plans (FHU) • Construction Traffic Control Plans (FHU) 31 Page 7/21/2015 TOWN OF VAIL SCOPE OF WORK— INTERSTATE 70 / VAIL UNDERPASS JULY 2, 2015 • Storm Water Quality Plans (FHU) • Specifications and Quantities (FHU, Subconsultants as appropriate) • Title Sheet, General Notes, Survey Control Diagram, ROW plans(FHU, Subconsultants as appropriate) Deliverable(s): • CAP 1 set of Plans & Specifications & Quantities (FHU and subconsultants) 3B. Plan/Quantity Check The Consultant will conduct an independent review of the PS&Q package. 4. CAP 2 Plan Package 4A. Prepare Plans, Specifications and Quantities (PS&Q) The Consultant (FHU) and Subconsultants will prepare a complete and final plan package with specifications and quantities to construct the 1-70 Vail Underpass project. This package will be a revisions to the Post FOR set of PS&Q package incorporating any changes or updates from the time the post FOR set to CAP negotiations. The purpose of this PS&Q package will be for CAP negotiations in November 2015. If successful, the PS&Q package will be used for the construction contract documents. The CAP 2 plan set will include the following: • Roadway Plans and Profiles, Geometry and Detail Sheets (FHU) • Bridge and Retaining Walls (FHU) • Construction Phasing Plans and Profiles (BDG) • Grading, Erosion Control and Seeding Plans (FHU, Subconsultants as appropriate) • Signing and Striping Plans (FHU) • Construction Traffic Control Plans (FHU) • Storm Water During Construction Plans (FHU) • Dry Utility Plans and Profiles (Goodbee and Associates) • Wet Utility Plans and Profiles (FHU) • Drainage Plans and Profiles (FHU) • Survey Tabulation, Control Diagram and ROW Plans (Lund) • Landscaping, Irrigation and Tree Removal Plans (PKM) • Lighting Plans (Clanton) • Boring logs and profiles (Yeh and Associates) • Specifications and Quantities (FHU, Subconsultants as appropriate) • Title Sheet, General Notes, Survey Control Diagram, ROW plans(FHU, Subconsultants as appropriate) • Cross Sections (FHU and BDG) Deliverable(s): • CAP 2 set of Plans & Specifications & Quantities (FHU and subconsultants) • Final Drainage Report • Final Structure Selection Report 41 Page 7/21/2015 TOWN OF VAIL SCOPE OF WORK - INTERSTATE 70 / VAIL UNDERPASS 4B. Plan/Quantity Check The Consultant will conduct an independent review of the PS&Q package. 5. Prepare Ad Set, Specifications and Estimate Package JULY 2, 2015 5A. Prepare Plans, Specifications and Estimate The Consultant (FHU) and Subconsultants will be responsible for finalizing and preparing their respective Ad set of plans, specifications and quantities for advertisement. Electronic and hard copies of the roadway and structural design information will be provided to the TOV and CDOT by the Consultant (FHU). A final engineering package will be prepared by the Consultant (FHU) and subconsultants. A bridge construction field packet will be included. Three record plans sets will be prepared by the Consultant (FHU) and subconsultants. One record plan set will be retained by the Consultant (FHU) for three years and the others submitted to the TOV and CDOT. Deliverable(s): • Ad set of Plans & Specifications & Reports (FHU and subconsultants) • Opinion of probable construction cost (FHU) • Record Sets of Plans & Specifications (FHU) • Structures Field Packet (FHU) 5B. Plan/Quantity Check The Consultant will conduct an independent review of the PS&Q package. 7/21/2015 Revised July 2015 1-70 Vail Underpass 2nd Amendment FHU Hour Estimate 1 Project Management 1A Project Management 1B Project Meetings 16a PTT 113b PMT as a placeholder 1Bc PLT 113d Public Open House TASK 1 PROJECT MANAGEMENT AND CONTINUING REQUIEMENT TOTALS 80 0 224 0 0 0 96 16 30 446 2 Post FOR plans, specs and estimate changes CONSULTANT HOURS PERSONNEL CLASSIFICATION zo so ao 20 so ¢a > z96 2B Independent plan check 36 --------------------------------------------------------------------------------------------------------------------------------------J---------- F O x o O x __20 ------4------ --------------- ---- F J Q iio------------� Post FOR PS&E TOTALS 16 60 104 o 0 20 120 0 16 416 3 CAP 1 Plan Packaae zo x - O 3A Prepare Plans Specifications and Quantities80 > 32 yFd cC 24 -� F a w z F" wi w v w '�' [-�" z v t✓ cG z N w w a' o K c4 E" Z .- UC7 aFw C7 0 w C4 w z w z 88 O O 0 OQ 0z4 az 14z4 Oc7 c7 c7 --------------- -------------132 U = ycnQ ;-------------- zwU >w�'-� zvi0 >wc7 Z Z ---------412 -------- 4A Prepare Plans Specifications and Quantities c. ¢ w vw,q q Q d 8 16 y 3z 8 Hours 24 i� 112 36 24 72 164 48 0 48 104 108 24 524 5 Prepare Ad Set PS&E --------------------- 126 -------30 -------�----------------r- -----72 ------------------------------------�--------------�- 36 5A Prepare Plans Specifications and Estimate -----24 -----3---------------�------------- 24 6 6o - -------- -------- --- 60 ------------------------------------------------------------------------------------------------------------------------------------ o zo 12 12 158 5B Plan/Qu Contact List 4 ---------------------- --------4 4 ------`4- 36 4 12 -----12 36 16 30 ---------24 128 12 24 84 24 80 0 224 0 0 0 96 16 30 446 2 Post FOR plans, specs and estimate changes 2A Prepare POST FOR Plans Specifications and Quantities zo so ao 20 so 6 z96 2B Independent plan check 36 --------------------------------------------------------------------------------------------------------------------------------------J---------- 4� 24 __20 ------4------ --------------- ---- iio------------� Post FOR PS&E TOTALS 16 60 104 80 0 20 120 0 16 416 3 CAP 1 Plan Packaae 3A Prepare Plans Specifications and Quantities80 32 24 80 i� 232 36 Plan/Quantitiy Check --------4 -------- `--------------- --------8 ------- '---------------- `-------------- '-------------- '-------8 ------ '-------------- ` 2---------- CAP 1 TOTALS 4 0 88 32 0 24 88 0 16 252 4 CAP 2 Plan Packaae --------------------------------- -------t-� -------------40 --------------- -------------132 ' -------------40 ---------------- *-------------- ----------------------------40------------80------------40------------14----- ;-------------- a --------------'----------------I---- ---------412 -------- 4A Prepare Plans Specifications and Quantities 4B Plan/Quantitiy Check 8 16 y 3z 8 8 24 i� 112 CAP 2 TOTALS 24 56 164 48 0 48 104 56 24 524 5 Prepare Ad Set PS&E 5A Prepare Plans Specifications and Estimate a 6 6o zo o zo 12 12 158 5B Plan/Qu Contact List 4 A 24 4 4 12 A 64 Ad PS&E TOTALS 12 24 84 24 0 14 32 20 12 222 6 Services After Desian 6A Prepare Plans Specifications and Estimate ° -----------------=--------------- ° ° =---------------'----------------=--------------'--------------'--------------'-------------- ° ° ° ° ° =------------- ---------------------- Services After Design TOTALS 0 0 0 0 0 0 0 0 0 0 Post FOR, CAP1, CAP2 Final TOTALS 136 140 664 184 0 106 440 92 98 1860 7/21/2015 PROJECT COST WORKSHEET (COST PLUS FIXED FEE) 2014 MASTER PRICING AGREEMENT eff. PROJECT NAME: 1-70 Vail Underpass LOCATION: Vail, CO FIRM NAME: Felsburg Holt & Ullevig NAME OF PREPARER: Rick Erjavec SCOPE OF WORK DATE 07/10/15 TYPE OF PROPOSAL: 1A LABOR RATES Cost Plus Fixed Fee PHONE NUMBER: (303) 721-1440 CONTRACT #: TASK ORDER #: CONTRACT TIME: Employee Name Employee Classification Direct Salary Cost / hour (a) Overhead Rate (%) Indirect Cost (b) Labor Rate $/Hour (c) Matthew P Adams Engineer 1 25.96 161.16% 2.6116 $ 67.80 Meghan Adams Graphic Design II 26.00 161.16% 2.6116 $ 67.90 Gerald G. Albin Associate 70.001 161.16% 2.6116 $ 182.81 Anna Marie Amoroso Marketing Specialist 28.37 161.16% 2.6116 $ 74.09 Kyle A. Anderson Principal It 76.92 161.16% 2.6116 $ 200.88 Thomas W. Anzia Principal II 69.71 161.16% 2.6116 $ 182.05 Kate A. Baird Engineer III 35.58 161.16% 2.6116 $ 92.92 Daniel Barth Engineer 1 24.86 161.16% 2.6116 $ 64.92 Anthony Baumert Env Scientist/Planner IV 42.79 161.16% 2.6116 $ 111.75 George W. Beams, Jr Principal II 72.12 161.16% 2.6116 $ 188.35 Adam T. Behmer Env Scientist/Planner II 26.44 161.16% 2.6116 $ 69.05 Paul B Bigler Designer V 35.00 161.16% 2.6116 $ 91.41 Wesley B Boggs Engineer 1 24.52 161.16% 2.6116 $ 64.03 Dean P. Bradley Principal III 86.54 161.16% 2.6116 $ 226.01 Charles M. Buck Engineer V 46.63 161.16% 1 2.6116 $ 121.78 D Holly Miller Buck Principal 1 66.11 161.16% 2.6116 $ 172.65 Janet L. Campbell Graphic Design Manager 36.00 161.16% 2.6116 $ 94.02 Janis S. Christopher Engineer IV 40.38 161.16% 2.6116 $ 105.46 Bruce Curtis Associate 60.10 161.16% 2.6116 $ 156.96 Jeffery W. Dankenbring Sr Engineer 54.57 161.16% 2.6116 $ 142.52 Scott E. Dankenbring Sr Designer 42.00 161.16% 2.6116 $ 109.69 Cady Dawson Transportation Planner IV 39.18 161.16% 2.6116 $ 102.32 Adam J. Denney Engineer 1 26.44 161.16% 2.6116 $ 69.05 Lyle E. DeVries Principal 1 66.11 161.16% 2.6116 $ 172.65 John Dibble Engineer 1 26.68 161.16% 2.6116 $ 69.68 Richard A. Dillon Sr Bridge Designer 46.75 161.16% 2.6116 $ 122.09 Jonathan B Dixon Env ScientisUPlanner II 30.29 161.16% 2.6116 $ 79.11 Katharine M. Duitsman Engineer IV 39.42 161.16% 2.6116 $ 102.95 Patrick Egan Engineer 1 26.68 161.16% 2.6116 $ 69.68 Rick Erjavec Sr Engineer 56.25 161.16% 2.6116 $ 146.90 Christopher J. Fasching Principal II 69.71 161.16% 2.6116 $ 182.05 Richard R. Follmer Associate 54.81 161.16% 2.6116 $ 143.14 Stacey Roth Freitag Accounting Clerk II 26.00 161.16% 2.6116 $ 67.90 Todd S. Frisbie Engineer V 43.27 161.16% 2.6116 $ 113.00 Kendra M. Gabbert Engineer III 33.17 161.16% 2.6116 $ 86.63 Linda L. Gann Environmental Tech II 27.50 161.16% 2.6116 $ 71.82 Thor W. Gjelsteen Principal It 69.71 161.16% 2.6116 $ 182.05 Stephen P. Grasmick Engineer IV 50.48 161.16% 2.6116 $ 131.83 Colleen Renee Guillotte Engineer III 33.65 161.16% 2.6116 $ 87.88 Laura A. Haas Env Scientist/Planner IV 34.76 161.16% 2.6116 $ 90.78 Richard J. Haden Associate 57.21 161.16% 2.6116 $ 149.41 Jeremy R Hahn Engineer IV 41.35 161.16% 2.6116 $ 107.99 Ben Harms Designer II 22.00 161.16% 2.6116 $ 57.46 David E. Hattan Associate 63.94 161.16% 2.6116 $ 166.99 S. Keith Hidalgo Env Scientist/Planner III 32.93 161.16% 2.6116 $ 86.00 Kevin Hock Engineer 1 25.48 161.16% 2.6116 $ 66.54 Devin Joslin Engineer III 34.86 161.16% 2.6116 $ 91.04 Stacey Joy Engineer 1 24.86 161.16% 2.6116 $ 64.92 Michael A Jung Engineer 1 29.57 161.16% 2.6116 $ 77.23 Jessica D Jurzenski-Putney Env Scientist/Planner 111 31.25 161.16% 2.6116 $ 81.61 Kurt R. Kellogg Principal 1 62.50 161.16% 2.6116 $ 163.23 Evan Kirby Associate 54.81 161.16% 2.6116 $ 143.14 Kurt A. Kolleth Lead Designer 48.00 161.16% 2.6116 $ 125.36 Alan Kreisa Engineer IV 40.141 161.16% 2.6116 $ 104.83 7/21/2015 Daniel J Krueger 7/21/2015 Sr Engineer 54.57 161.16% 2.6116 $ 142.52 Kevan P Kuhnel Engineer III 37.74 161.16% 2.6116 $ 98.56 Terrence L Lage Env Scientist/Planner II 24.33 161.16% 2.6116 $ 63.54 Larry W. Lagsding Sr Designer 37.00 161.16% 2.6116 $ 96.63 David G. Lampe Engineer V 46.15 161.16% 2.6116 $ 120.53 Lawrence C. Lang Sr Engineer 48.08 161.16% 2.6116 $ 125.57 Kelly Leadbetter Transportation Planner II 30.77 161.16% 2.6116 $ 80.36 Todd Lebov GIS Specialist 1 25.00 161.16% 2.6116 $ 65.29 Edward L. Lind Associate 55.77 161.16% 2.6116 $ 145.65 Jacob E. Lloyd Env Scientist/Planner II 25.96 161.16% 2.6116 $ 67.80 Matthew Love Engineer 1 25.00 161.16% 2.6116 $ 65.29 Chris J Lowry Designer V 37.50 161.16% 2.6116 $ 97.94 Kevin R. Maddoux Sr Env Scientist/Planner 49.04 161.16% 2.6116 $ 128.07 William J. Marcato Sr Engineer 50.00 161.16% 2.6116 $ 130.58 Steven C. Marfitano Transportation Planner III 33.17 161.16% 2.6116 $ 86.63 Anthony M Marshall Env Scientist/Planner 1 26.44 161.16% 2.6116 $ 69.05 Matthew Bryant McFadden Principal 1 62.50 161.16% 2.6116 $ 163.23 Colleen G. Means Accountant 38.36 161.16% 2.6116 $ 100.18 Mark D. Meisinger Engineer IV 39.66 161.16% 2.6116 $ 103.58 Vicente Miranda Designer III 30.50 161.16% 2.6116 $ 79.65 Brian L. Moffatt Sr Designer 39.50 161.16% 2.6116 $ 103.16 Steven Robert Murray Associate 53.85 161.16% 2.6116 $ 140.63 Jessica S. Myklebust Env Scientist/Planner V 45.19 161.16% 2.6116 $ 118.02 Thomas G. Nead, Jr. PE Associate 56.01 161.16% 2.6116 $ 146.28 Barry C Novak Sr Designer 40.75 161.16% 2.6116 $ 106.42 Megan Ornelas GIS Specialist III 30.29 161.16% 2.6116 $ 79.11 Cynthia A. Otegui Engineer IV 43.61 161.16% 2.6116 $ 113.89 Joshua S. Palik Engineer III 32.69 161.16% 2.6116 $ 85.37 Jesse W. Poore Env Scientist/Planner IV 43.27 161.16% 1 2.6116 $ 113.00 Alex Keith Pulley Sr Env Scientist/Planner 46.63 161.16% 2.6116 $ 121.78 Robert G. Refvem Principal II 72.12 161.16% 2.6116 $ 188.35 Gabrielle C. Renner Engineer II 30.29 161.16% 2.6116 $ 79.11 Carin Richardson Env Scientist/Planner IV 40.87 161.16% 2.6116 $ 106.74 Sylvia Romo Marketing Manager 39.42 161.16% 2.6116 $ 102.95 Allison R. Sambol Env Scientist/Planner IV 38.46 161.16% 2.6116 $ 100.44 Stephanie J. Sangaline Anzia Sr Engineer 53.85 161.16% 2.6116 $ 140.63 Dustin C. Shaklee Designer V 37.75 161.16% 2.6116 $ 98.59 Jeanne M. Sharps Sr Engineer 54.57 161.16% 2.6116 $ 142.52 Stan Y. Shibao Designer IV 36.00 161.16% 2.6116 $ 94.02 Ken J. Soellner Lead Designer 46.50 161.16% 2.6116 $ 121.44 Tyler Spurlock Engineer 1 27.88 161.16% 2.6116 $ 72.81 Amy N. Stecyk Engineer IV 44.47 161.16% 2.6116 $ 116.14 Patrick R. Stein Engineer V 50.48 161.16% 2.6116 $ 131.83 Michelle Kasak Stevens Sr Engineer 54.57 161.16% 2.6116 $ 142.52 Elizabeth Stover Engineer 1 26.68 161.16% 2.6116 $ 69.68 Mary Kristin Strub Administrative 19.95 161.16% 2.6116 $ 52.10 Linda S. Stuchlik Sr Admin Assistant 29.00 161.16% 2.6116 $ 75.74 Elliot M. Sulsky Principal II 69.71 161.16% 2.6116 $ 182.05 Shea M. Suski Transportation Planner II 28.37 161.16% 2.6116 $ 74.09 Jennifer Sutton Administrative 17.00 161.16% 2.6116 $ 44.40 Tim R. Tetherow Associate 50.48 161.16% 2.6116 $ 131.83 Marie Elizabeth Thoming Engineer II 33.17 161.16% 2.6116 $ 86.63 Dale J. Tischmak Sr Env Scientist/Planner 48.08 161.16% 2.6116 $ 125.57 Zachary Topoleski Graphic Design IV 33.25 161.16% 2.6116 $ 86.84 Kelly Turner Designer III 31.00 161.16% 2.6116 $ 80.96 Chad D. Twiss Engineer IV 40.87 161.16% 2.6116 $ 106.74 Shawn M. Twiss Systems Administrator 39.00 161.16% 2.6116 $ 101.85 Kody Unstad Env ScientisUPlanner II 23.08 161.16% 2.6116 $ 60.28 Beverly Vasquez-Frisbie Administrative 25.50 161.16% 2.6116 $ 66.60 Stephanie F Weiss Marketing Specialist 28.37 161.16% 2.6116 $ 74.09 Jeni A. Wells Administrative 19.95 161.16% 2.6116 $ 52.10 Jennica MH Wilcox Engineer II 31.25 161.16% 2.6116 $ 81.61 Jenny A. Young Principal 1 57.69 161.16% 2.6116 $ 50.66 150.66- 7/21/2015 Amy Zlotsky Principal 1 62.501 161.16% 1 2.6116 1 $ 163.23 Employee Name Employee Classification Labor Rate $/Hour ((d) from 1A) Estimated Number of Work Hours Estimated Cost per Employee Matthew P Adams Engineer 1 $ 67.80 Meghan Adams Graphic Design II $ 67.90 $ Gerald G. Albin Associate $ 182.81 $ Anna Marie Amoroso Marketing Specialist $ 74.09 $ Kyle A. Anderson Principal II $ 200.88 $ Thomas W. Anzia Principal II $ 182.05 $ Kate A. Baird Engineer III $ 92.92 Daniel Barth Engineer 1 $ 64.92 $ Anthony Baumert Env Scientist/Planner IV $ 111.75 $ George W. Beams, Jr Principal II $ 188.35 Adam T. Behmer Env Scientist/Planner II $ 69.05 Paul B Bigler Designer V $ 91.41 $ Wesley B Boggs Engineer 1 $ 64.03 $ Dean P. Bradley Principal III $ 226.01 $ Charles M. Buck Engineer V $ 121.78 $ D Holly Miller Buck Principal 1 $ 172.65 $ - Janet L. Campbell Graphic Design Manager $ 94.02 98 $ 9,213.72 Janis S. Christopher Engineer IV $ 105.46 $ - Bruce Curtis Associate $ 156.96 140 $ 21,974.00 Jeffery W. Dankenbring Sr Engineer $ 142.52 $ - Scott E. Dankenbring Sr Designer $ 109.69 $ Cady Dawson Transportation Planner IV $ 102.32 $ Adam J. Denney Engineer 1 $ 69.05 $ Lyle E. DeVries Principal 1 $ 172.65 $ John Dibble Engineer 1 $ 69.68 $ - Richard A. Dillon Sr Bridge Designer $ 122.09 184 $ 22,464.98 Jonathan B Dixon Env Scientist/Planner II $ 79.11 $ - Katharine M. Duitsman Engineer IV $ 102.95 $ Patrick Egan Engineer 1 $ 69.68 $ - Rick Erjavec Sr Engineer $ 146.90 432 $ 63,403.12 Christopher J. Fasching Principal II $ 182.05 $ - Richard R. Follmer Associate $ 143.14 $ Stacey Roth Freitag Accounting Clerk II $ 67.90 $ Todd S. Frisbie Engineer V $ 113.00 $ Kendra M. Gabbert Engineer III $ 86.63 $ Linda L. Gann Environmental Tech II $ 71.82 $ - Thor W. Gjelsteen Principal II $ 182.05 136 $ 24,759.43 Stephen P. Grasmick Engineer IV $ 131.83 $ - Colleen Renee Guillotte Engineer III $ 87.88 $ Laura A. Haas Env Scientist/Planner IV $ 90.78 $ Richard J. Haden Associate $ 149.41 $ Jeremy R Hahn Engineer IV $ 107.99 $ Ben Harms Designer II $ 57.46 $ David E. Hattan Associate $ 166.99 $ S. Keith Hidalgo Env Scientist/Planner III $ 86.00 $ Kevin Hock Engineer 1 $ 66.54 $ Devin Joslin Engineer III $ 91.04 $ Stacey Joy Engineer 1 $ 64.92 $ Michael A Jung Engineer 1 $ 77.23 $ Jessica D Jurzenski-Putney Env Scientist/Planner III $ 81.61 $ Kurt R. Kellogg Principal I $ 163.23 $ Evan Kirby Associate $ 143.14 $ Kurt A. Kolleth Lead Designer $ 125.36 $ Alan Kreisa Engineer IV $ 104.83 $ Daniel J Krueger Sr Engineer $ 142.52 $ Kevan P Kuhnel Engineer III $ 98.56 $ Terrence L Lage Env Scientist/Planner II $ 63.54 $ Larry W. Lagsding Sr Designer $ 96.63 $ David G. Lampe Engineer V $ 120.53 $ - Lawrence C. Lang Sr Engineer $ 125.57 66 $ 8,337.56 Kelly Leadbetter Transportation Planner II $ 80.36 $ - Todd Lebov GIS Specialist I $ 65.29 $ Edward L. Lind lAssociate $ 145.65 1 $ Jacob E. Lloyd jEnv Scientist/Planner II $ 67.80 $ - Matthew Love Engineer I $ 65.29 92 $ 6,006.68 Chris J Lowry Designer V $ 97.94 $ - 7/21/2015 Kevin R. Maddoux ISr Env ScientisVPlanner 1 $ 128.07 1 1 $ 7/21/2015 1B William J. Marcato Sr Engineer $ 130.58 166 $ 21,676.28 Steven C. Marfitano Transportation Planner III $ 86.63 $ - Anthony M Marshall Env Scientist/Planner 1 $ 69.05 $ Matthew Bryant McFadden Principal 1 $ 163.23 $ Colleen G. Means Accountant $ 100.18 $ Mark D. Meisinger Engineer IV $ 103.58 $ Vicente Miranda Designer III $ 79.65 $ Brian L. Moffatt Sr Designer $ 103.16 $ Steven Robert Murray Associate $ 140.63 $ Jessica S. Myklebust Env Scientist/Planner V $ 118.02 $ Thomas G. Nead, Jr. PE Associate $ 146.28 $ Barry C Novak Sr Designer $ 106.42 $ Megan Omelas GIS Specialist III $ 79.11 $ Cynthia A. Otegui Engineer IV $ 113.89 $ Joshua S. Palik Engineer III $ 85.37 $ Jesse W. Poore Env ScientisUPlanner IV $ 113.00 $ Alex Keith Pulley Sr Env Scientist/Planner $ 121.78 $ Robert G. Refvem Principal II $ 188.35 $ Gabrielle C. Renner Engineer II $ 79.11 $ Carin Richardson Env Scientist/Planner IV $ 106.74 $ Sylvia Romo Marketing Manager $ 102.95 $ Allison R. Sambol Env ScientisUPlanner IV $ 100.44 $ Stephanie J. Sangaline Anzia Sr Engineer $ 140.63 $ Dustin C. Shaklee Designer V $ 98.59 $ Jeanne M. Sharps Sr Engineer $ 142.52 $ Stan Y. Shibao Designer IV $ 94.02 $ Ken J. Soellner Lead Designer $ 121.44 $ Tyler Spurlock Engineer 1 $ 72.81 $ Amy N. Stecyk Engineer IV $ 116.14 $ Patrick R. Stein Engineer V $ 131.83 $ Michelle Kasak Stevens Sr Engineer $ 142.52 $ - Elizabeth Stover Engineer 1 $ 69.68 440 $ 30,658.09 Mary Kristin Strub Administrative $ 52.10 $ - Linda S. Stuchlik Sr Admin Assistant $ 75.74 $ Elliot M. Sulsky Principal II $ 182.05 $ Shea M. Suski Transportation Planner 11 $ 74.09 $ Jennifer Sutton Administrative $ 44.40 $ Tim R. Tetherow Associate $ 131.83 $ Marie Elizabeth Thoming Engineer II $ 86.63 $ Dale J. Tischmak Sr Env Scientist/Planner $ 125.57 $ Zachary Topoleski Graphic Design IV $ 86.84 $ - Ke1Iy Turner Designer 111 $ 80.96 106 $ 8,581.72 Chad D. Twiss Engineer IV $ 106.74 $ - Shawn M. Twiss Systems Administrator $ 101.85 $ Kody Unstad Env Scientist/Planner II $ 60.28 $ Beverly Vasquez-Frisbie Administrative $ 66.60 $ Stephanie F Weiss Marketing Specialist $ 74.09 $ Jeni A. Wells Administrative $ 52.10 $ Jennica MH Wilcox Engineer II $ 81.61 $ Jenny A. Young Principal 1 $ 150.66 $ Amy Zlotsky Principal I TOTAL LABOR COSTS $217,075.60 FEE (xx % X Section 1 B.) (Enter fee percent in Cell E207) 10% FIXED FEE $21,707.56 7/21/2015 3A OTHER DIRECT COST (IN-HOUSE) PLOTTING Rate Rate Unit Quantity Cost Bond (6) $0.24 SF 500 $120.00 Glossy (6) $0.71 SF TBD TBD Mylar (6) $0.55 SF TBD TBD Vellum (6) $0.39 SF TBD TBD COPIES & PRINTS At Cost (3) Each TBD TBD Lodging Black & White (6) $0.08 Each 2,000 $160.00 Color (6) $0.19 Each 500 $95.00 PRESENTATION BOARDS Traffic Counts (4) Each TBD Bond - Foam Core Mounted (6) $1.22 SF 180 $219.60 Glossy - Foam Core Mounted (6) $1.69 SF TBD TBD TRAVEL Each TBD $0.00 Catering At Cost (7) Mileage (1) TBD $0.510 Mile 3,000 $1,530.00 (1) At current allowable State Government rate. 3B OTHER DIRECT COST (OUTSIDE) (8) DELIVERIES Rate Unit Quantity Cost Overnight Deliveries (2) Each TBD $200.00 Local Courier (2) Each TBD TBD Postage (Major Mailings) (2) Each TBD $500.00 TRAV ELILODGI N G/MEALS Parking & Tolls (2) Each TBD TBD Air Fare At Cost (3) Each TBD TBD Lodging At Cost (4) Each TBD $500.00 Meals At Cost (4) Each TBD $400.00 OTHER Traffic Counts (4) Each TBD TBD Auto Rental At Cost (5) Each TBD TBD Meeting Facility Rental At Cost (6) Each TBD $100.00 Rental Equipment At Cost (6) Each TBD $0.00 Catering At Cost (7) Each TBD $0.00 Film Development (2) Each TBD TBD Miscellaneous At Cost (8) Each TBD $1,000.00 TOTAL OTHER DIRECT COSTS At actual reasonable cost. $4,824.60 SUBTOTAL (SUM 1B+2+3) $243,607.76 At actual reasonable cost, but always requires a specific prior request of CDOT and the written approval of CDOT of the actual dollar amount of ticket, unless ticket is for economy class airfare booked at least 2 weeks in advance. At cost, but not to exceed applicable rates in current Colorado Fiscal Rules. At actual reasonable cost, but always requires a specific prior request of CDOT and the written approval of CDOT of the actual dollar amount of rental, unless rental is for subcompact or compact automobile with unlimited mileage. At actual reasonable cost, but always requires a specific prior request of CDOT and the written prior approval of CDOT. At actual reasonable cost, but always requires a specific prior request of CDOT and the written prior approval of CDOT. CDOT will neither approve nor reimburse for any alcoholic beverages associated with any meal or other activity. At actual reasonable cost and always requires prior item -by -item approval by CDOT before any specific expenditure. 7/21/2015 4A OUTSIDE SERVICE RATES (SUBCONSULTANTS) 4B Firm Method of Compensation Cost BDG CPFF $36,436.00 Clanton & Associates CPFF $4,493.74 Goodbee & Associates CPFF $44,586.00 The Lund Partnership CPFF $29,508.64 Pat Noyes & Associates CPFF $5,660.00 PKM CPFF $7,174.00 Yeh & Associates CPFF $1,964.48 OUTSIDE SERVICE RATES (VENDORS) Method of Firm Compensation Cost MIG (formerly Winston Associates) Lump Sum $0.00 TOTAL OUTSIDE SERVICES TOTAL ESTIMATED COST (SUM OF 1B+2+3+4) $129,822.86 $373,430.62 I am a representative of Felsburg Holt & Ullevig, duly authorized to contractually bind the firm. My signature below constitutes formal agreement (without further signature) to a Task Order, which is issued by the State pursuant to the terms of this Task Order Proposal, without substantive change. I also declare that to the best of my knowledge the wage rates and other factual unit rates supporting the compensation to be paid by the Department for the professional services on this document are accurate, complete, and current at the time of contracting, and include no unallowable or duplicate costs. (Typed Name) (Signature) (Date) 7/21/2015 Engineering "Critical Path Project Delivery - BDG Engineering Scope of Services CAP One BDG Engineering 770 W. Hampden Ave., Ste. 250 Englewood, CO 80110 (303) 736-8226 - tele The CAP One project involves developing a bid package that will pave four separate I-70 median crossover detours in anticipation of the I-70 Vail Underpass project (CAP Two). Both the Eastbound and Westbound I-70 median crossovers will be designed for 45 mph. The following efforts are undertook for the project by BDG Engineering (subconsultant). Coordination Subconsultant will participate in any local meetings held at FHU as well as any tele- conference project coordination. Out of local area review meeting time and travel has not been budgeted for this task. Design/Layouts Subconsultant will advance design efforts of the four crossovers to determine extent of alignment and limits of impacts to aid FHU in preparing the SWMP plans to be submitted to CDOT for early approval. The four crossovers will then be refined in the vertical component and smoothed as necessary to match widening off of I-70 at each end of the crossover approach. Widening cross slopes will need calculated and adjusted to aid in developing a smooth profile. Drainage pipes will be fit to drain under the crossovers and determine the extent of pipe required. FHU will assist the subconsultant in sizing of the median drainage. Templates will be developed to model each median crossover. Templates will capture both widening limits from I-70 as well as new construction between the widening limits. The templates will be used to aid in developing typical sections, cutting finished pipe surfaces, developing earthwork quantities, producing grading plans and finish cross sections. Quantities will also be calculated in conjunction with the design limits. FHU will calculate the remaining quantities. Package Detailing FHU will be in charge of pulling the bid package together and submitting to the client. Subconsultant will prepare the following plan package documents in support of that: • Typical Sections • Tabulation of quantities (removals, paving, drainage, barrier, earthwork) • Horizontal Control Line/Geometry tables • Roadway Plans 7/21/2015 Engineering "Critical Path Project Delivery - Roadway Profiles • Drainage Profiles • Cross Sections BDG Engineering 770 W. Hampden Ave., Ste. 250 Englewood, CO 80110 (303) 736-8226 - tele Subconsultant will provide QA/QC of the prepared documents. Time for minor revisions to the plans has also been budgeted. FHU will prepare the following documents for the package: • Title Sheet • Standard Plans List • General Notes • Summary of Approximate quantities • Tabulation of quantities (remaining tabulations not prepared by subconsultant) • Survey Control Diagram • Grading/Erosion Control Plans • Signing/Striping Plans • MOT Plans • Etc.... 7/21/2015 BDG Engineering - 1-70 Vail Underpass CAP One Design & Deliverables Sheet Percent Discipline Task Count Complete Sr. Engineer Engineer Sr. Cadd CAP One Coordination Project Meetings/Coordination 6 $ 762.00 CAP One Design/layouts Early Design prepared for SWMP 20 30 $ 5,525.00 Final Design/Refinement 20 $ 2,540.00 Modeling/Cross Sections (4 alignments) 8 $ 1,016.00 Quantity calculations 8 $ 1,016.00 Cap One Package Detailing Package Setup FHU Title Sheet 1 0% FHU Standard Plans List 1 0% FHU General Notes 1 0% FHU Typ. Sections 2 0% 4 5 $ 993.00 Summary of Quantities 1 0% FHU Tabulation of Quantities 2 0% 2 4 1 $ 749.00 Survey Control Diagram 3 0% FHU HCL Sheets/Geom Tables 3 0% 1 4 1 $ 622.00 Roadway Plans 4 0% 6 8 $ 1,538.00 Roadway Profiles 4 0% 6 8 $ 1,538.00 Drainage Profiles 2 0% 4 4 $ 896.00 Grading/Erosion Control Plans 4 0% FHU Signing/Striping Plans 4 0% FHU MOT Sheets 8 0% FHU Cross Section Sheets 14 0% 2 4 1 $ 749.00 QA/QC 3 3 $ 672.00 Package Revisions 8 8 $ 1,792.00 Total Sheets => 1 54 7/21/2015 2014/2015 Rates Totals =>1 1 1 98 1 42 1 39 1$ 20,408.00 1 Rate=>l $ 127.00 1 $ 99.50 1 $ 97.00 $ 12,446.00 $ 4,179.00 $ 3,783.00 Total CAP One Design & Deliverables => $ 20,408.00 7/21/2015 Engineering "Critical Path Project Delivery - BDG Engineering Scope of Services CAP Two BDG Engineering 770 W. Hampden Ave., Ste. 250 Englewood, CO 80110 (303) 736-8226 - tele The CAP Two project involves finalizing the plans for the I-70 Vail Underpass project (CAP Two). In April of 2015 an F.O.R. meeting was held and comments developed from that meeting. The following efforts are undertook for the project by BDG Engineering (subconsultant). I-70 Bridge approaches: Subconsultant will address the comments as they relate to the I-70 approaches for the typical sections, plan sheets and cross sections. Construction Phasing Subconsultant will address the comments as they relate to the I-70 construction phasing for the typical sections, plan sheets, profiles and cross sections. Notable comments to be addressed involve: • Reversing the travel direction for both the South Frontage and North Frontage roads • Additional signing and arrow placement for the bike path detour • Materials to be used for the bike path detours • Noting Design Criteria for the detours • Numerous pay item and quantity revisions Subconsultant will need to rework the phasing design and plan sheets to remove the current I-70 median crossovers and accommodate the new 1-70 median crossover locations being developed for the CAP One package. This work involves redoing the striping, traffic control device placement, barrier placement and signing for each construction phases and sub -phases. Quantities will be recalculated and tabbed for the changes noted above. Time is also budgeted for any supplemental revisions that may also be requested. 7/21/2015 BDG Engineering - 1-70 Vail Underpass CAP Two Design & Deliverables Sheet Percent Discipline Task Count Complete Sr. Engineer Engineer Sr. Cadd 1-70 FOR Revisions 1-70 FOR Revisions 6 6 6 $ 1,941.00 Constr. Phasing Design/Layouts Phasing FOR Revisions 24 12 16 $ 5,794.00 Phasing revisions to incorporate Cap 1 design 24 16 $ 4,600.00 Revise Quantities 4 6 $ 1,105.00 Supplemental Revisions 8 8 8 $ 2,588.00 Total Sheets => 0 Totals => 66 32 46 $ 16,028.00 2014/2015 Rates Rate=> $ 127.00 $ 99.50 $ 97.00 $ 8,382.00 $ 3,184.00 $ 4,462.00 Total CAP Two Design & Deliverables => $ 16,028.00 7/21/2015 CLANT JCIA7ES 1W LIGHTING DESIGN AND ENGINEERING July 7, 2015 Rick Erjavec, PE Felsburg Holt & Ullevig 6300 South Syracuse Way, Suite 600 Centennial, CO 80111 Rick.Erjavec@fhueng.com Re: Vail Simba Run 1-70 Underpass, in Vail, Colorado Lighting Design Consulting Proposal Clanton and Associates proposes to undertake the lighting consulting for the Vail Simba Run I- 70 Underpass CAP1 and CAP2 in Vail, CO. The scope of work includes: 1. Complete lighting and electrical subset plans for the initial PS&E package a. Anticipated completion Fall 2015 2. Complete lighting and electrical subset plans for the updated FOR package a. Anticipated completion October/November 2015 Design services shall include the following: Final Design (PS&E Package) ■ Attend regular project conference calls (allow 2 hrs each) ■ Continue coordination with CDOT and electric utility and other project team members ■ Incorporate comments from FOR meeting into plans ■ Issue FINAL Plans, Details, Schedules, Specifications and Quantities This scope of work is based upon normal project progress and within the time schedule agreed upon, without major redesign or change order work. Additional fees will be required if project timing is extended or project is put on hold and restarted at later date. If the project timing exceeds one year, additional services rates may increase. Specific exclusions from this scope are as follows: Construction administration and/or services during construction Structural engineering for foundations Any development, design, or detailing of custom luminaires Client will supply Clanton and Associates with review materials and backgrounds in AutoCAD or Micro Station format. Reimbursable expenses shall include printing costs, overnight delivery and travel expenses associated with the project and shall be charged in addition to the compensation for professional services. Payment for services is expected within 30 days of invoice unless other arrangements are made in writing. 4699 Nautilus Court South, Suite 102, Boulder, CO 80301 Tel 303-530-7229 Fax 303-530-7227 7/21/2015 Project Name: Location: Firm Name: Name of Preparer: Scope of Work Date Type of Proposal: 1A. LABOR RATES PROJECT COST WORKSHEET (COST PLUS FIXED FEE) Vail Simba Run 1-70 Underpass Vail, Colorado Clanton & Associates, Inc. Jessica Garcia Phone No: 303-530-7229 July 7, 2015 Cost Plus Fixed Fee Contract #: Task Order #: 1B. LABOR COSTS EMPLOYEE NAME EMPLOYEE CLASSIFICATION LABOR RATE $/HOUR (a) ESTIMATED COST PER EMPLOYEE (b) ( c ) $ (d) EMPLOYEE EMPLOYEE BILLING RATE ADJUSTED MULTIPLIER $ LABOR RATE NAME CLASSIFICATION COST/HOUR Clanton, Nancy RATE $ 181.82 $/HOUR $ 1,090.92 Chinnis, Darcie Engineer/Researcher $ 81.82 $ Adams, Gregg Senior Designer $ 100.00 $ 90.91 1.0 $ 90.91 Babcock, Travis CAD/Production $ 60.00 $ 54.55 1.0 $ 54.55 Clanton, Nancy Principal Engineer $ 200.00 $ 181.82 1.0 $ 181.82 Chinnis, Darcie Engineer/Researcher $ 90.00 $ 81.82 1.0 $ 81.82 Ehnert, Jonathan CAD/Production Mgr. $ 60.00 $ 54.55 1.0 $ 54.55 Flageolle, Gregory Electrical Designer $ 100.00 $ 90.91 1.0 $ 90.91 Garcia, Jessica Engineer $ 80.00 $ 72.73 1.0 $ 72.73 Kuczkowski, Ann Engineer $ 65.00 $ 59.09 1.0 $ 59.09 Roederer, David Senior Designer $ 100.00 $ 90.91 1.0 $ 90.91 Sanders, Dane Senior Engineer $ 100.00 $ 90.91 1.0 $ 90.91 Wratten, Josephine Engineer $ 80.00 $ 72.73 1.0 $ 72.73 NOTE: Items 1A, 3 and 4 (as applicable) are prepared to submit rates. Items 1 B, 2, 3 and 4 (as applicable) are completed to compute a project cost. 1B. LABOR COSTS EMPLOYEE NAME EMPLOYEE CLASSIFICATION LABOR RATE $/HOUR ESTIMATED NUMBER OF WORK HOURS ESTIMATED COST PER EMPLOYEE Adams, Gregg Senior Designer $ 90.91 $ - Babcock, Travis CAD/Production $ 54.55 12.0 $ 654.60 Clanton, Nancy Principal Engineer $ 181.82 6.0 $ 1,090.92 Chinnis, Darcie Engineer/Researcher $ 81.82 $ - Ehnert, Jonathan CAD/Production Mgr. $ 54.55 $ - Flageolle, Gregory Electrical Designer $ 90.91 8.0 $ 727.28 Garcia, Jessica Engineer $ 72.73 21.0 $ 1,527.33 Kuczkowski, Ann Engineer $ 59.09 $ - Roederer, David Senior Designer $ 90.91 $ - Sanders, Dane Senior Engineer $ 90.91 $ - Wratten, Josephine Engineer $ 72.73 $ - 2. FEE (10% X Section 1 B.) 3A. OTHER DIRECT COST RATES (IN-HOUSE):* ITEM ESTIMATED UNIT UNITS RATES Per diem (per state fiscal rules)* Mileage (per state fiscal rules) 180 Lodging* Other* *Prior Approval from CDOT Project Manager Required TOTAL LABOR $ 4,000.13 FIXED FEE $ 400.01 ESTIMATED COST $ 0.52 $ 93.60 SUBTOTAL $ 93.60 7/21/2015 3B. OTHER DIRECT COST (Outside):* ITEM Per diem (per state fiscal rules)* Mileage (per state fiscal rules) Lodging* Other* ESTIMATED UNIT UNITS RATES *Prior Approval from CDOT Project Manager required 4A. OUTSIDE SERVICES RATES (SUBCONSULTANTS): FIRM NAME 4B. OUTSIDE SERVICES (VENDORS):* FIRM NAME *Prior Approval from CDOT Project Manager required ESTIMATED COST $ 0.52 $ - SUBTOTAL $ - SUBTOTAL ODC $ 93.60 ESTIMATED COST $ - ESTIMATED COST $ - TOTAL OUTSIDE SERVICES $ - TOTAL ESTIMATED COST $ 4,493.74 (SUM OF 1B+2+3+3A+3B+4A+4B) I am a representative of Clanton & Associates, Inc., duly authorized to contractually bind the firm. My signature below constitutes formal agreement (without further signature) to a Task Order, which is issued by the State pursuant to the terms of this Task Order Proposal, without substantive change. I also declare that to the best of my knowledge the wage rates and other factual unit rates supporting the compensation to be paid by the Department for the professional services on this document are accurate, complete, and current at the time of contracting, and include no unallowable or duplicate costs. Clanton, President SIGNATURE July 7, 2015 DATE 7/21/2015 Goodbee and Associates, Inc. 1-70/Vail Underpass Cost Estimate for Post -FOR, CAP 1 and CAP 2 work 7/8/2015 $9,094 Post FOR estimate (June -July 2015) $5,802 CAP 1 estimate (design package for Fall 2015 construction) $29,690 CAP 2 estimate (August -December 2015) $44,586 Total GA 170 -Vail ETC scope -fee to FHU 070815 7/21/2015 Goodbee and Associates, Inc. 1-70Nail Underpass Scope of Work and Cost Estimate for Post FOR Work June -July 2015 7/8/2015 Item Nofunits Ubtotal nits UnitPricc Su Jen. in...is at coat 51.154 $I-154 "TOTAL 0130 $1,754 TOTAL ESTIMATE $7,940 + $1,154 = $9,094 Total Cost (2015 Rate Sheet $236 $5,353 $1,231 $1,120 $0 $0 $7,940 GA 170 -Vail ETC scope -fee to FHU 070575/Post FOR SOW est 7/21/2015 Ro/e Ops Manager/ QA PM lH PM 1 Designer Adndeistrator Admin Support Coord I/ CADD1 Total H.. To* Description of AetiAties /Assumptions Cvrrentproject Slll/hr $140/hr S111/hr S%/hr $96/11, S/h, S74/hr billing rare PM during July. Project coordi-dea. July i—ice and progress report 1 1 2 Update utility pleas per revised design files, CDOT ITS file, comments Sum CDOT, TOV, FHU 3:' 20 20 43 Post FOR Updffieut8ityspe, 1 8. 9 Miseellaneous utility coordino ion with CDOT, utility owners in July 8 8 0 0 TOTAL LABOR 4 37 20 0 1 0 0 62 Item Nofunits Ubtotal nits UnitPricc Su Jen. in...is at coat 51.154 $I-154 "TOTAL 0130 $1,754 TOTAL ESTIMATE $7,940 + $1,154 = $9,094 Total Cost (2015 Rate Sheet $236 $5,353 $1,231 $1,120 $0 $0 $7,940 GA 170 -Vail ETC scope -fee to FHU 070575/Post FOR SOW est 7/21/2015 Goodbee and Associates, Inc. 1-70Nail Underpass Scope of Work and Cost Estimate for CAP 1 Work 7/8/2015 Item #of Units Units Subtotal Rota Ops Manager/ QA PM RI PMI Designer Administrator Admin Support Total H... Task Description of Activities /Assumptions Curremp jeer $111/hr $140/hr $111/hr $96/hr $96/hr $85/hr billing rate Prepare utility plan act for Fall 2015 cousn uction package 1 20 20 41 CAP I Prepare utility spec fpr Fall 2015 construction package. (assume no utility relocations or agreements) l 4 5 0 TOTAL LABOR 2 24 20 0 0 0 46 Item #of Units Units Subtotal Assume -meetings or other ODCs miles $0 Miscellaneous at -at $0 TOTAL ODCs $0 TOTAL ESTIMATE $5,802 + $0 = $5,802 7/21/2015 Total Cost (Cur ent project billing rate) $5,131 $671 $0 $5,802 Goodbee and Associates, Inc. 1-70/Vail Underpass Scope of Work and Cost Estimate for CAP 2 Work 7/8/2015 Task Description of A,fi ities /Assumptions Role Ops Manager/ QA PM in PMI Designer Administrator Admin Support Coord t/ CADDi Total Hrs. ates jeer Billing $11 Fhr $140/hr $111/hr 5%/hr S%Ihr $85/hr $74/hr B R illmgR $7,500 PM during August -December 2015. Monthly invoices/progress repms. Project comdinatim. 5 $8,100 5 10 Pothole coordination Coordinate with USIC, Xcd, T—Tech and CenturyLink to pmhole 71 ... tim, over 2 days to facilitate relocation of CmturyLinkand Xcel gas lines. Mark preliminaryand final pinhole locmions. Field verifypotholes. Prepare pinhole table. Coordinate with surveyor to—ypmholes. Update existing utility file with pothole data. 36 4 40 Utility coordination/meetings (assume 2 meetings in Vail, 2 meetings w FHII). 40 40 CAP 2 Relocation agreement support for CDOT. Prepare exhibits fm 7 relocation g --l.. 32 4 36 Prepare AD set ofplans 1 10 20 31 Prepare AD set utility spec t 4 5 0 0 TOTAL LABOR 2 127 28 0 5 0 0 162 Item #4fUnits Units Unit Price Subtotal Mileage (assume 5 Bite visits/meetings in Vail (220 miles) and 2 meetings at FHU m Xcel (20 mi) 1150 mites $0.52 $600 Potholing--Wr(assume 2 days ofpoth,li,g and tmffio control) Per bid from USIC 7500 LS $7,500 TOTAL ODCs $8,100 TOTAL ESTIMATE $21,590 + $8,100 = $29,690 7/21/2015 C" ant Project Billing Rates $1,180 $5,484 $5,600 $4,924 $3,731 $671 $0 $0 $21,590 7/21/2015 GooDBEE 4j E SITE USUMM W UTILITY FIELD SERVICES Project Address 1-70 and West Haven Dr Date Assigned JTBD City Vail Project Lead Name Elissa Roselyn Office 303-507-2103 Email ElissaCa)aoodbeeassoc.com Quality Level A Contractor Goodbee Lead Name Sean Spreer Office 970-692-9240 Project length Ft. 0 Number of Potholes TBD Working days to complete Locates 0 Estimated Date TDB Working days to complete VacEx 2 Itemized bid cost estimate vs actual billing Actual invoiced billing Service Unit Type Units Amount Invoice Final Pre Project Items Map & Data Research Day 0 0.00 Locate Survey Onsite Review Hours 1 150.00 Vacuum Excavation Hydro Excavation Day (10 Hours) 2 4,000.00 Permits (Estimate) Unit 1 ( pass through actual cost ) Traffic Control (Estimated) Day 2 1,600.00 ( pass through actual cost ) Mobilization Hours 6 450.00 Perm Repair ( per city requirement) Unit 1 1 700.00 ( pass through actual cost ) Other Services Per Diem Per day 2 400.00 Totals $7,300.00 Safe Site, Inc. will locate the private facilities to the best of our ability using electronic equipment by connecting to a conductor that surfaces. Safe Site will attempt to locate those facilities as directed by the contractor and/or property -� owner. Due to the limited information and absence of as built maps, Safe Site will not be responsible for the accuracy of said information. Client shall save and hold harmless Safe Site, Inc., its officers, agents, and employees against all J _ 1�liabilit including damages, fines, penalties, damage to property or injury or death of any person or persons arising out of or in any way connected with, or resulting from the Work to be performed hereunder, including but not limited to such liability arising out of, or in any way connected with, or resulting from the acts, non -acts, negligence or alleged _ negligence of Safe Site, Inc., its officers, agents, and employees in connection with the Work, hereunder provided, however that liability arising out of the sole and exclusive acts of negligence of Safe Site, Inc., its officers, s agents, and employees shall be the responsibility of Safe Site, Inc., said indemnification shall be inclusive of all costs r✓' - and attorneys' fees and/or any judgment or settlement, resulting from either claim or litigation pursued against Safe Site, Inc., arising out of this agreement. LIMITATION OF LIABILITY In no event will Safe Site Inc. be responsible for loss of anticipated profits or incidental or consequential 7/21/2015 LM LUND PARTNERSHIP i June 24, 2015 Mr. Rick Erjavec, P.E. Felsburg Holt & Ullevig 6300 South Syracuse Way Centennial, Colorado 80111 Re: Proposal for Professional Surveying Services 1-70 Simba Run Underpass Vail, Colorado Dear Rick, CIVIL ENGINEERING & SURVEYING 12265 W. Bayaud Avenue, Suite 130 Lakewood, Colorado 80228 P: 303.989.1461 • F: 303.989.4094 ***Revised*** At your request, we have revised our May 11, 2015 estimate to include anticipated work through the end of this year and through the post construction final deliverables which are anticipated for 2017. Below are reasons that justify this revision. 1. There are now ten (10) legal descriptions as opposed to the original estimate of eight (8) legal descriptions. 2. Review updated title commitments. 3. Revisions to the right-of-way plans and legal descriptions that may occur during the right-of-way acquisition process. 4. The reconfiguration of the access control lines per FHWA request. 5. The appraisal staking will require more time then was originally estimated due to the larger than anticipated temporary easements. 6. The pothole effort may include additional surveying beyond what was originally anticipated. The following explanation summarizes additional services that have already been completed that were beyond what was anticipated in our original scope of services and budget. • Additional mobilization and coordination for the surveying of utilities including converting several as -built AutoCAD files to MicroStation and registering the as -built drawings to the new project coordinate system. • Additional mobilization and surveying for geotechnical boreholes, this required an extra trip and day of surveying. • Additional mobilization and surveying for trees and staking out the proposed wall on the north side of the proposed roundabout. • Additional surveying required due to the new construction of curb and gutter and asphalt on the north frontage road after the mapping was already complied and delivered. This required updating the DTM as well. 7/21/2015 Mr. Rick Erjavec, P.E. June 24, 2015 Page 2 of 2 • Additional surveying required due to the new construction of asphalt on the south frontage road after the mapping was already complied and delivered. This required updating the DTM as well. • Two additional parcels and legal descriptions beyond our original estimate of eight parcels and legal descriptions. SCOPE OF SERVICES (based on post ROWPR comments) A. Review updated title commitments B. Finalize the right-of-way plans for CDOT authorization. C. Stake parcels for appraisal purposes. We have assumed this will be a one time staking. D. Revisions to the right-of-way plans as a result of negotiations during the acquisition process. E. Survey additional pothole locations. We have assumed this as one day of survey crew time plus office support for a total of six (6) potholes. F. Once the proposed parcels have been acquired and the Lund Partnership has been provided the recorded deeds by others, we will monument the existing and new right-of-way lines within the project limits and deposit the final right-of-way plans in the Eagle County Clerk and Recorder's office. FEES For the professional services described above, our estimated fee is indicated on the attached Project Cost Worksheet (CPFF). SCHEDULE Upon your written notice to proceed, we are prepared to commence work immediately. All tasks in the scope of services are at the schedule discretion of others. Thank you for the opportunity to continue to provide our services to you. Please contact us if you have any questions. Sincerely, The Lu4d Pa nership, Inc. Geof Stephenson, PLS Principal 7/21/2015 II. DETAILED MANHOUR ESTIMATE Principal Jenelle 1 1 Principal PLS PLS R/W 11 I Chet,Frank & Manager Jim & Jan Jeremy Geof (PMII) (PLS Il) (PLS I) 2 3 1 4 Survey Tech Tech Admin Intern Asst Asst It DI 1 Phil & Ryan Melissa (SIU) (Asst 1) 6 7 1 9 11 1 Total Flours 12 CDOT Man -Hour Estimate Vail I-70 Underpass Project No. STA 0702-327 Project Code: 19094 MANHOUR SUMMARY Date June 24, 2015 PROJECT INITIATION & ADMINISTRATION Initial Project Meeting Project contract and billing .Initiate Survey .Right of Entry and Permits (Land Owner Contacts) Traffic Control Site Meetings Project Management TOTAL PROJECT INITIATION 0 2 2 4 0 0 0 0 0 2 0 0 0 0 0 0 2 4 PRELIMINARY DESIGN Field Survey a Presurvey Conference b. Project Control & Aerial Control c. TMOSS Survey (1) Hard Surfaces (Conventional) (2) (RTK GPS) (3) Travel Time (4) Edit TMOSS Files & LSCD d. Vertical Survey (Level Loops) e. Utilities (Locates& Potholes) f Drainage g. Material Source h. Supplemental Surveying i. Assume Hours j. Locate & Tie R/W & Prop Pion Evidence k. Locate Aliquot Corners (1) Search for Section comers (2) Calc Coord. For lost comers (3) Interview Land Owners on Comer Positions (4) Upgrade Aliquot Comers (5) Tie Aliquot comers (dual Base RTK) (6) LSCD L Post process GPS & Survey Report Aerial targets Right of Way Ownership Map a,. Research (1) Identify affected ownership plans (2) Obtain assessors map (3). Locate documents transfer title (4) Prepare chain of title per CDOT/PM (5) Look for encumbrances / releases (6) Physically inspect property (7) Check with county road dept (8) Check for latest subdivision / survey plats (9) Research Railroad Plans (10) Research Existing Monument Records b Right of Way mapping (1) Review prelim. des, and field sury (2) Estab, bearing & coord, per CDOT (3) Compute alignment coordinates (4) Review memos of ownership (5) Calculate coordinates lost comers (6) Establish subdivisions per BLM (7)Determine and confirm exisiting ROW (8) Determine ownership of easements (9) Secure addel property owner ties (10) Reconcile overlaps in ownership (11) Prelimianry Exisiting ROW (Cogo Plans) (12) Label all monuments (13) Show improvements & topo (14) Number ownership (15) Calculate area ownership affected (16) Show areas of complex ownership 0 0 0 0 0 _ 0 0 0 0 10 20 30 _ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 _ 0 0 0 _ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 _ _ _ 0 0 0 0 2-7/21/2015 II. DETAILED MANHOUR ESTIMATE Principal Jenelle 1 1 Principal R!W Manager Geof (PMII) 2 PLS II Jim & Jan (PLS 11) 3 PLS I Chet,Frank & Jeremy (PLS I) 1 4 Survey Intern If 6 Tech Asst III Phil & Ryan (SI II) 7 Tech Asst 1 (Asst 1) 9 Admin Melissa 11 1 Total Hours 12 CDOT Man -Hour Estimate Vail I-70 Underpass Project No. STA 0702-327 Project Code: 19094 iMANHOUR SUMMARY (Date June 24, 2015 (17) Show seal PLS supervising work (18) Transmit finished ownership map Field Inspection Review a, Preparation for the FIR b Attend the FIR c Post -FIR revisions 0 0 0 0 0 0 TOTAL PRELIMINARY DESIGN 0 0 0 10 0 20 0 0 30 FINAL DESIGN Right of Way Authorization Plans a. Authorization Plans & Descriptions (1) Verify Toe of Slope (2) Control Survey Plot (aliquot) (3). Control and Monumentation (4) Calculate areas of parcels easments (5) Prepare ROW Plans (6) Prepare legal descriptions (7) Prepare tabulation of owners (8) Plot new right-of-way (9) Prepare tide sheet (10) Prepare land control tabulation (11) Prepare monumentation and to be staked (12) Update Ownership Map (13) QA/QC Review (13) Print & Transmit originals of plan sheets (13) ROWPRMeeting b. ROW plan revisions (1) Review Updated Title Work (2) Revise and Update ROW Plans as necessary (3) Prepare Exhibits for Attorney General (4) Revise Plans to Reflect Legal Decision c. Stake, Monument & Deposit R/W Plans (1) Stake ROW for Appraisal (2) Monument ROW (3) Prepare Electronic Deliverables (4) Sign,Seal & Deposit R/W Plans in County Plan Prep For Final Office Review (Design) a. Prepare for the FOR a. Attend FOR e. Record Plan Sets TOTAL FINAL DESIGN 0 0 0 0 0 0 0 8 40 48 0 0 0 0 0 _ 0 8 8 0 0 0 4 4 0 0 8 16 24 0 24 24 _ 48 48 80 128 0 6 6 _ 0 0 0 0 0 30 60 72 0 104 0 0 266 GRAND TOTAL: 2 30 60 82 0 124 0 2 300 2-7/21/2015 PROJECT COST WORKSHEET (COST PLUS FIXED FEE) PROJECT NUMBER: STA 0702-327 (19094) LOCATION: 1-70 VAIL UNDERPASS FIRM NAME: THE LUND PARTNERSHIP. INC. NAME OF PREPARER: JENELLE D. LUND SCOPE OF WORK DATE: June 24, 2015 TYPE OF PROPOSAL: COST PLUS FIXED FEE CONTRACT `I_� A_1:107.: = I PHONE: 303) 989-1461 IIF_6y200109l:11:T.'3 1 B. LABOR COSTS: Employee Name Employee Classification Direct Salary Cost/Hour Indirect Cost %) Multiplier Labor Rate $/Hour Lund Principal $ 166.02 a) b d) Stephenson e J. Lund Principal 72.11 130.23% 2.3023 $ 166.02 G. Stephenson Principal/PM II 64.90 130.23% 2.3023 $ 149.42 J. Daley PLS II 50.48 130.23% 2.3023 $ 116.20 J. Caldwell PLS II 43.27 130.23% 2.3023 $ 99.62 C. Smith PLS 1 36.00 130.23% 2.3023 $ 82.88 J. Pe ues PLS 1 33.66 130.23% 2.3023 $ 77.50 F. deSaules PLS 1 27.00 130.23% 2.3023 $ 62.16 R. Heinl Tech Asst 111 23.70 130.23% 2.3023 $ 54.56 P. Roberts Tech Asst III 21.00 130.23% 2.3023 $ 48.35 M. McInnis Project Admin 48.08 130.23% 2.3023 $ 110.69 1 B. LABOR COSTS: 2. FEE 10.0% 3A. OTHER DIRECT COST RATES (IN-HOUSEW TOTAL LABOR $ 24,082.40 FIXED FEE $ 2,408.24 PLOTTING/REPRODUCTION/COPIES Employee Name Employee Classification Labor Rate $/Hour Estimated Number of Work Hours Estimated Dollars Per Employee J. Lund Principal $ 166.02 2.0 332.04 G. Stephenson Principal/PM II $ 149.42 30.0 4,482.60 J. Daley PLS II $ 116.20 50.0 5,810.00 J. Caldwell PLS II $ 99.62 10.0 996.20 C. Smith PLS 1 $ 82.88 22.0 1.823.36 J. Pe ues PLS 1 $ 77.50 20.0 1,550.00 F. deSaules PLS 1 $ 62.16 40.0 2,486.40 R. Heinl Tech Asst III $ 54.56 62.0 3,382.72 P. Roberts Tech Asst III $ 48.35 62.0 2,997.70 M. McInnis Project Admin $ 110.69 2.0 221.38 2. FEE 10.0% 3A. OTHER DIRECT COST RATES (IN-HOUSEW TOTAL LABOR $ 24,082.40 FIXED FEE $ 2,408.24 PLOTTING/REPRODUCTION/COPIES Unit Rate I Quantity Cost Bond B/W) SF $0.25 1,000 250.00 Color (11 x17) Each $2.00 150 300.00 Mylar 24x36 SF $2.00 144 288.00 TRAVEL Mileage Mile $0.52 1,600 832.00 * Prior Approval from CDOT Project Manager required SUBTOTAL $ 1,670.00 7/21/2015 1-1-Ke3ion 1-91-= Prior Approval from GDOT Project Manager required (3) At actual reasonable cost subject to state fiscal rules "$312.00 per night x 2 people x 1 night (lodging) (2015 rate) $71.00 per day x 2 people x 2 days (per diem) (2015rate) SUBTOTAL $ 1,348.00 4A. OUTSIDE SERVICES RATES SUBCONSULTANTS Unit Rate Quantity Cost Delivery Service/Postage Each 22.50 4 90.00 Survey Materials Each 2.50 60 150.00 County Recordation Each 20.00 10 200.00 Lodging Each (3) 2 624.00 Per Diem Each (3) 4 284.00 Prior Approval from GDOT Project Manager required (3) At actual reasonable cost subject to state fiscal rules "$312.00 per night x 2 people x 1 night (lodging) (2015 rate) $71.00 per day x 2 people x 2 days (per diem) (2015rate) SUBTOTAL $ 1,348.00 4A. OUTSIDE SERVICES RATES SUBCONSULTANTS : Firm Method of Compensation Cost None 413. OUTSIDE SERVICES (VENDORS):* Firm Method of Compensation Cost " Prior Approval from CDOT Project Manager required TOTAL OUTSIDE SERVICES $ 0.00 TOTAL ESTIMATED COST $ 29,508.64 I am a representative of The Lund Partnership, Inc., duly authorized to contractually bind the firm. My signature below constitutes formal agreement (without further signature) to a Task Order, which is issued by the State pursuant to the terms of this Task Order Proposal, without substantive change. I also declare that to the best of my knowledge the wage rates and other factual unit rates supporting the compensation to be paid by the Department for the professional services on this document are accurate, complete and current at the time of contracting, and include no unallowable or duplicate costs. (TYPED NAME) C:\MY FILES\CDOT\PROJECT COST WORKS HEETS\FELSBURG\I-70 Vail Underpass rev doc r (SIGNATURE) 0,,1104-1, 5' -- (DA -(E (DA E SIG ED) 7/21/2015 °oo; Pat Noyes ■ &Associates July 3, 2015 Rick Erjavec, PE Felsburg Holt & Ullevig 6300 South Syracuse Way, Suite 600 Centennial, CO 80111 Dear Rick, Pat Noyes & Associates is pleased to continue to support the FHU team and the Town of Vail on the Simba Run Underpass Project in Vail. The following outlines my scope of work for facilitating the final Project Leadership Team meetings. Project Leadership Team Process Pat Noyes & Associates will support up to two additional Project Leadership Team (PLT) meetings. This will include participation in Project Team teleconferences, PLT planning and agenda development, PLT meeting facilitation and meeting notes. Cost Estimated hours: 30 hours at $180.00 Estimated expenses (mileage to meetings): 500 miles at $.52 Total: $5,660.00 I look forward to working with you to complete the design for this project. Sincerely, 19 L Pat Noyes Principal 1566 County Road 83, Boulder, CO 80302 1 phone: (303) 440-8171 1 e-mail: pat@patnoyes.com online: www.patnoyes.com 7/21/2015 1-70 Vail Underpass PKM Fee for Post -FOR Changes and Post -Design 6/19/2015 POST -FOR CHANGES (SERVICES THROUGH DESIGN) Task Description Resource 1. Update second PS&E package P.Miers with spec/value engineering D.Zickerman changes and negotiations with A. Barnard Hourly Rate Hours Subtotal $ 130.00 24 $ 3,120.00 $ 95.00 10 $ 950.00 $ 74.00 40 $ 2,960.00 $ 7,030.00 2. Other Direct Costs Item Units Unit Price Subtotal Mileage 225 $ 0.52 $ 117.00 TOTAL POST -FOR CHANGES $ 7,147.00 POST DESIGN SERVICES Task Description Resource Hourly Rate Hours Subtotal 1. Submittal reviews P.Miers $ 130.00 8 $ 1,040.00 D.Zickerman $ 95.00 4 $ 380.00 A.Barnard $ 74.00 4 $ 296.00 $ 1,716.00 2. Respond to RFI's, FDC's and NDC's P.Miers $ 130.00 8 $ 1,040.00 D.Zickerman $ 95.00 6 $ 570.00 A.Barnard $ 74.00 16 $ 1,184.00 $ 2,794.00 3. Landscape/irrigation inspections P.Miers $ 130.00 8 $ 1,040.00 (Only as -needed, assumes 1 for D.Zickerman $ 95.00 8 $ 760.00 aesthetics, 1 for landscape and A.Barnard $ 74.00 8 $ 592.00 1 for irrigation) 2. Other Direct Costs Item Units Unit Price Mileage TOTAL POST DESIGN SERVICES $ 2,392.00 Subtotal 900 $ 0.52 $ 468.00 $ 7,370.00 7/21/2015 Yeh and Associates, In1A c. Consulting Engineers & Scientists June 25, 2015 Mr. Rick Erjavec, PE Senior Engineer Felsburg Holt & Ullevig 6300 S. Syracuse Way, Suite 600 Centennial, CO. 80111 Proposal No. 2015-P190 Re: Scope of Work and Estimated Fee for Soil Nail Wall Design Check and Post Design Engineering Services During Construction, Simba Run Underpass Project Vail, Colorado Dear Mr. Erjavec: This letter presents Yeh and Associates' scope of work and estimated fee for 1) performing an independent soil nail wall design check, and 2) post design engineering services during construction. We estimate approximately 24 hours to complete the independent soil nail wall design at an estimated cost of $1,964.28. We estimate approximately 24 hours per month will be requested for engineering services during the construction. Assuming a construction duration of 6 months, the estimated cost for engineering services during construction is $15,651.20. We trust this provides you with the information you need at this time. If you have any questions, please feel free to contact us. Respectfully submitted, Yeh and Associates, Inc. Scott W. Richards, P.E., P.G. Project Manager Attachment: Project Cost Worksheet Reviewed by: Hsing-Cheng Liu, P.E. 2000 Clay Street, Denver, CO 80211, (303) 781-9590, Fax (303) 781-9583 1525 Blake Avenue, Glenwood Springs, CO 81601, (970) 384-1500, Fax (970) 384-1501 570 Turner Drive, Suite D, Durango, CO 81303, (970) 382-9590, Fax (97 0 ) 382-9583 7/21/2015 2. FEE (10°% x Section 1 B.) 3A. OTHER DIRECT COSTS (In-house)*: FIXED FEE $ 1,554.13 ITEM ESTIMATED UNIT UNITS ESTIMATED UNITS RATE COST 2wd Vehicle Mileagelli 1000 $0.52 mile 520.00 11iAt current actual state government allowed rate *Prior Approval from CDOT Project Manager required 3B. OTHER DIRECT COSTS (Outside)*: SUBTOTAL 520.00 ITEM PROJECT COST WORKSHEET ESTIMATED UNITS UNIT UNITS ESTIMATED RATE COST Lodging [21 (COST PLUS FIXED FEE) 0 Per Day Project Number: Vail Simba Run Underpass Project - Wall Review & Engineering Services Per Day Miscellaneous [41 Location: Vail, CO Each Express mail/courier services At actual reasonable cost 0 Firm Name: Yeh and Associates, Inc. At actual reasonable cost 0 Each Major Reproduction Name of Preparer: Rick Andrew/Scott Richards Each Parking/Tolls At actual reasonable cost Firm phone No: (303) 781-9590 Scope of Work Date: July 1, 2015 SUBTOTAL Type of Proposal: Cost Plus Fixed Fee Contract # Task order # 1A. LABOR RATES EMPLOYEE EMPLOYEE DIRECT SALARY INDIRECT OVERHEAD LABOR RATE NAME CLASSIFICATION COST/HOUR COST (%) 1+(b) $/HOUR (a) (b) (c) (d) Liu, Hsing-Cheng Project Manager $ 53.00 117.24% 2.1724 $ 115.14 Miller, Robert Staff Engineer $ 28.00 117.24% 2.1724 $ 60.83 Richards, Scott Project Manager $ 40.00 117.24% 2.1724 $ 86.90 1 B. LABOR COSTS LABOR RATE EST. NO. ESTIMATED COST EMPLOYEE EMPLOYEE $/Hour OF WORK PER EMPLOYEE NAME CLASSIFICATION ((d) from 1A) HOURS Liu, Hsing-Cheng Project Manager(wall review) $ 115.14 6 $ 690.82 Miller, Robert Staff Engineer(wall) $ 60.83 18 $ 1,094.89 Liu, Hsing-Cheng Project Manager(Engineering Services) $ 115.14 44 $ 5,066.04 Richards, Scott Project Manager(Engineering Services) $ 86.90 100 $ 8,689.60 TOTAL LABOR $ 15,541.35 2. FEE (10°% x Section 1 B.) 3A. OTHER DIRECT COSTS (In-house)*: FIXED FEE $ 1,554.13 ITEM ESTIMATED UNIT UNITS ESTIMATED UNITS RATE COST 2wd Vehicle Mileagelli 1000 $0.52 mile 520.00 11iAt current actual state government allowed rate *Prior Approval from CDOT Project Manager required 3B. OTHER DIRECT COSTS (Outside)*: SUBTOTAL 520.00 ITEM ESTIMATED UNITS UNIT UNITS ESTIMATED RATE COST Lodging [21 Actual Cost (see footnote) 0 Per Day Per Diem Meals [31 Allowable Cost (see footnote) 0 Per Day Miscellaneous [41 Actual Cost (see footnote) 0 Each Express mail/courier services At actual reasonable cost 0 Each Postage for major mailings At actual reasonable cost 0 Each Major Reproduction At actual reasonable cost 0 Each Parking/Tolls At actual reasonable cost 0 Each SUBTOTAL I2f At actual cost, not to exceed the allowable conus rates by county, per State Fiscal Rules. 13] In accordance with current Colorado State Fiscal Rules applying the allowable Conus rate for meals and incidentals applicable f4i At actual reasonable cost subject to approval of the CDOT Project Manager 1 of 2 7/21/2015 *Prior Approval from CDOT Project Manager required OTHER DIRECT COST TOTAL $ 520.00 4A. OUTSIDE SERVICES RATES (SUBCONSULTANTS)*: FIRM NAME ESTIMATED COST SUBTOTAL $ *Prior Approval from CDOT Project Manager required 413. OUTSIDE SERVICES RATES (VENDORS)*: FIRM NAME ESTIMATED COST *Prior Approval from CDOT Project Manager required SUBTOTAL $ OUTSIDE SERVICES TOTAL $ TOTAL ESTIMATED COST $ 17,615.48 I am a representative of Yeh Scott W. Richards Project Manager (SIGNATURE) June 24, 2015 (DATE SIGNED) 2 of 2 7/21/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 21, 2015 ITEM/TOPIC: Resolution No. 23 Series of 2015; 1-70 Vail Underpass Construction IGA PRESENTER(S): Tom Kassmel, Public Works Engineer ACTION REQUESTED OF COUNCIL: Approve Resolution No. 23 Series of 2015 BACKGROUND: The 1-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under I- 70. The project is at a 90% design level and fully funded for construction. The construction phase will be administered and paid for by CDOT, with reimbursements by the Town of Vail in accordance with a proposed new construction IGA. STAFF RECOMMENDATION: Approve Resolution No. 23 Series of 2015 ATTACHMENTS: Memo Resolution 23 IGA Final Draft 7/21/2015 rowN OF vain Memorandum To: Town Council From: Public Works Department Date: 7-21-15 Subject: 1-70 Vail Underpass Construction IGA I. SUMMARY The 1-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under 1-70. www.vailgov.com/underpass Over the past two years the underpass project has been going through an extensive design and public process. These processes have generally been administered and paid for by the Town of Vail with reimbursement by CDOT through an existing Intergovernmental Agreement (IGA) for design. Now that the project is at a 90% design level and fully funded for construction, the project will soon move into the construction phase. The construction phase will be administered and paid for by CDOT, with reimbursements by the Town of Vail in accordance with a proposed new construction IGA. The construction IGA, as attached, reiterates the cost share for the total project at 29% for the Town of Vail and 71 % for CDOT. The IGA identifies the maximum total contribution of the Town of Vail at $8.73 M of which $0.2 M is in kind services. The IGA also identifies that any cost savings of the project will be split in accordance to the percentages above, and that any construction cost increase discovered will be the responsibility of CDOT, with the exception of the addition of a "Betterment". These key points have been highlighted in the attached final Draft IGA. Staff recommends that Council approve by resolution the proposed construction IGA with CDOT as attached. 7/21/2015 RESOLUTION NO. 23 Series of 2015 A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT (THE "IGA") BETWEEN THE TOWN OF VAIL AND COLORADO DEPARTMENT OF TRANSPORTATION REGARDING THE CONSTRUCTION OF THE 1-70 VAIL UNDERPASS; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; WHEREAS, the Town desires to partner with the Colorado Department of Transportation ("CDOT") to construct the 1-70 Vail Underpass (the "Project"); WHEREAS, the Project, located at approximately halfway between the main and west Vail exists, will connect the north and south Frontage Roads and improve pedestrian and vehicular circulation throughout the Town; WHEREAS, the Council's approval of Resolution No. 2 3, Series 2015, is required to enter into the Intergovernmental Agreement ("IGA"). NOW THEREFORE, B E IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council hereby approves the IGA and authorizes the Town Manager to enter into the IGA with CDOT on behalf of the Town in substantially the same form as attached hereto as Exhibit A and in a form approved by the Town Attorney. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND AQOPTED at a regular meeting of the Town Council of the Town of Vail held this 21s day of July, 2015. Andrew P. Daly Town Mayor ATTEST: Patty McKenny Town Clerk Resolution No. 23, Series of 2015 7/21/2015 Resolution No. 23, Series of 2015 7/21/2015 LOCAL $ CDOTWRK RAMP 3-09 PROJECT: STA 0702-327 (19094) REGION: # 3 (WMA) AGREEMENT THIS AGREEMENT is executed this day of Routing # TBD (internal CDOT info) SRM # TBD (internal CDOT info) 20, by and between the State of Colorado, for the use and benefit of the Colorado Department of Transportation (State or CDOT) and Town of Vail, 75 South Frontage Road West, Vail, Colorado, 81657, (City or Local Agency) CDOT Vendor #: 2000003, and the State and the Local Agency together shall be referred to as the "Parties." RECITALS 1. Required approval, clearance and coordination have been accomplished from and with appropriate agencies. 2. Section 43-2-102 and 103, C.R.S require the State to maintain state highways (including where such highways extend through a city or an incorporated town), and 43-2-135 describes certain specific responsibilities of the State and affected local entities (respectively) with respect to state highways that are also part of a local street system; 3. Governor John Hickenlooper and Colorado Department of Transportation Executive Director Don Hunt announced on December 14, 2012, the Responsible Acceleration of Maintenance and Partnerships (RAMP) program to accelerate completion of transportation projects. 4. The Local Agency submitted an application (Application) to CDOT for approval by the Colorado Department of Transportation Commission to participate in the RAMP program. 5. The Colorado Department of Transportation Commission adopted Resolution TC -3106 on October 17, 2013 approving the list of projects shown in the document entitled "RAMP Partnership and Operations Projects — Preliminary Recommendations 10/16/2013 (Projects List)." 6. Pursuant to the Application under RAMP program, the Local Agency has made funds available for project STA 0702-327(19094), which shall consist of improvements to a multi- modal connectivity between north and south sides of I-70 within the Town of Vail, referred to as the "Project", and the Local Agency shall contribute funding towards the Project (Contribution). The work will be performed in the Town of Vail, Colorado, as described in Exhibit A. Exhibit Page 1 of 11 7/21/2015 A is attached hereto and incorporated by this reference as herein set forth. 7. The Local Agency has budgeted funds and desires to provide its Contribution for the Project. 8. The Local Agency has estimated the Contribution and is prepared to provide the funding required for its Contribution toward the Project, as evidenced by appropriate ordinances or resolutions duly passed and adopted by the authorized representatives of the Local Agency, which authorizes the Local Agency to enter into this agreement and to expend funds in support of the Project. 9. This agreement is executed under the authority of §§ 29-1-203, 43-1-110; 43-1-116,43-2-101(4)(c) and 43-2-144, C.R.S. 10. The parties hereto desire to agree upon the division of responsibilities with regard to the Project. THE PARTIES NOW AGREE THAT: Section 1. Scope of Work G� The Project under this agreement shall consist of improvements to a multi -modal connectivity between north and south sides of I-70 within the Town of Vail, and the Local Agency shall provide its Contribution toward the Project, in the Town of Vail, Colorado, as described in Exhibit A. Section 2. Order of Precedence In the event of conflicts or inconsistencies between this agreement and its exhibits, such conflicts or inconsistencies shall be resolved by reference to the documents in the following order of priority: 1. This agreement 2. Exhibit A (Scope of Work) Section 3. Term This agreement shall be effective upon approval of the CDOT Chief Engineer or designee. The term of this agreement shall continue through the completion and final acceptance of the Project by the State, FHWA and the Local Agency. Page 2 of 11 7/21/2015 Section 4. Project Funding Provisions A. The Local Agency has estimated the total cost of the Contribution and is prepared to provide its funding, as evidenced by an the signing of this agreement, which expressly authorizes the Local Agency the authority to expend its Contribution toward the Project. B. The Contribution is estimated to be $7,260,000.00. ROW, Utility and Construction Phases Local Agency Contribution $7,260,000.00 The Local Agency has contributed approximately $1,470,000 (of which $200,000 was in-kind staff services) through a separate agreement for the Design Phase of Project STA 0702-327 (19094). The Local Agency total project commitment for Project STA 0702-327 (19094) is $8,730,000.00. C. Should the project receive construction, utility, and/or right of way total expenditures less than the estimated amount, the Local Agency Contribution will be lowered according by percentage based on the funding amounts shown in the Application. For this agreement the percentages are 71% for Ramp Funding and 29% Local Agency Contribution. Section 5. Changes in Project Costs CDOT and the Local Agency Partner will assess at the Final Office Review (FOR) the project budget to be contracted. Changes to the Project may trigger a revision to Exhibit A as well as the project Contribution. On a CDOT administered project, any cost increase discovered after the FOR will be the responsibility of CDOT, with the exception of the addition of a `Betterment", which will be at the request and the responsibility of the Local Agency. A betterment (Betterment) is defined as any substantive project change suggested by the Local Agency subsequent to the FOR. The determination of whether the change is minor or substantive shall be at the discretion of the CDOT Project Manager. Any Project cost increase subsequent to the FOR, that is not a result of a Betterment, shall be unilaterally administered by the State without amending this agreement. After the FOR, any cost savings, regardless of who is administering the project, or when the cost savings occurs, will be prorated according to the percentages shown in Section 4. Section 6. Project Payment Provisions A. The Local Agency will reimburse the State for incurred costs relative to the project following the Local Agency's review and approval of such charges, subject to the terms and conditions of this agreement. B. If the Local Agency is to be billed for CDOT incurred costs, the billing procedure shall be as follows: 1. Upon receipt of each bill from the State, the Local Agency will remit to the State the amount billed no later than 60 days after receipt of each bill. Should the Local Agency fail to pay moneys due the State within 60 days of demand or within such Page 3 of 11 7/21/2015 B. The total Local Agency funding commitment for Project STA 0702-327 (19094) is $8,730,000.00. The distribution between phases is approximately: ROW, Utility and Construction Phases $6,985,000.00 Design Phase $1,745,000.00* The exact distribution between phases will be determined as the Design Phase completes. Local agency will contribute 29% of the total project costs up to $30,100,000.00. Project savings will be handled as described below in paragraph C. *The Local Agency will have contributed up to approximately $1,745,000.00 at the completion of the Design phase (of which $200,000 was in-kind staff services) through a separate agreement for the Design Phase of the Project STA 0702-327 (19094). other period as may be agreed between the parties hereto, the Local Agency agrees that, at the request of the State, the State Treasurer may withhold an equal amount from future apportionment due the Local Agency from the Highway Users Tax Fund and to pay such funds directly to the State. Interim funds, until the State is reimbursed, shall be payable from the State Highway Supplementary Fund (400). 2. If the Local Agency fails to make timely payment to the State as required by this section (within 60 days after the date of each bill), the Local Agency shall pay interest to the State at a rate of one percent per month on the amount of the payment which was not made in a timely manner, until the billing is paid in full. The interest shall accrue for the period from the required payment date to the date on which payment is made. C. The State will prepare and submit to the Local Agency, no more than monthly, charges for costs incurred relative to the project. The State's invoices shall include a description of the amounts of services performed, the dates of performance and the amounts and description of reimbursable expenses. The invoices will be prepared in accordance with the State's standard policies, procedures and standardized billing format. Section 7. State and Local Agency Commitments The Scope of Work (Exhibit A) describes the work to be performed. A. Design [if applicable] 1. If the work includes preliminary design or final design (the "Construction Plans"), or design work sheets, or special provisions and estimates (collectively referred to as the "Plans"), the State shall comply with the following requirements, as applicable: a. perform or provide the Plans, to the extent required by the nature of the work. b. prepare final design (Construction Plans) in accord with the requirements of the latest edition of the American Association of State Highway Transportation Officials (AASHTO) manual or other standard, such as the Uniform Building Code, as approved by CDOT. C. prepare special provisions and estimates in accord with the State's Roadway and Bridge Design Manuals and Standard Specifications for Road and Bridge Construction. d. include details of any required detours in the Plans, in order to prevent any interference of the construction work and to protect the traveling public. e. stamp the Plans produced by a Colorado Registered Professional Engineer. f. provide final assembly of Plans and contract documents. g. be responsible for the Plans being accurate and complete. h. make no further changes in the Plans following the award of the construction contract except by agreement in writing between the parties. The Plans shall be considered final when approved and accepted by the parties hereto, and when final they shall be deemed incorporated herein. Page 4 of 11 7/21/2015 B. Construction [if applicable] 1. If the work includes construction, the State shall perform the construction in accordance with the approved design plans and/or administer the construction all in accord with the Scope of Work (Exhibit A). Such administration shall include project inspection and testing; approving sources of materials; performing required plant and shop inspections; documentation of contract payments, testing and inspection activities; preparing and approving pay estimates; preparing, approving and securing the funding for contract modification orders and minor contract revisions; processing contractor claims; construction supervision; and meeting the Quality Control requirements of the FHWA/CDOT Stewardship Agreement. 2. The State is the responsible parry: a. it shall appoint a qualified professional engineer, licensed in the State of Colorado, as the State Agency Project Engineer (SAPE), to perform that administration. The SAPE shall administer the project in accordance with this agreement, the requirements of the construction contract and applicable State procedures. b. if bids are to be let for the construction of the project, the State shall, in conjunction with the Local Agency, advertise the call for bids and upon concurrence by the Local Agency will award the construction contract(s) to the low responsive, responsible bidder(s). (1) in advertising and awarding the bid for the construction of a federal - aid project, the State shall comply with applicable requirements of 23 USC § 112 and 23 CFR Parts 633 and 635 and C.R.S. § 24-92-101 et seq. Those requirements include, without limitation, that the State/contractor shall incorporate Form 1273 in its entirety verbatim into any subcontract(s) for those services as terms and conditions therefore, as required by 23 CFR 633.102(e). (2) the Local Agency has the option to concur or not concur in the proposal of the apparent low bidder for work on which competitive bids have been received. The Local Agency must declare its concurrence or non -concurrence within 3 working days after said bids are publicly opened. (3) by indicating its concurrence in such award, the Local Agency, acting by or through its duly authorized representatives, agrees to provide additional funds, subject to their availability and appropriation for that purpose, if required to complete the work under this project if no additional federal -aid funds will be made available for the project. C. If all or part of the construction work is to be accomplished by State personnel (i.e. by force account), rather than by a competitive bidding Page 5 of 11 7/21/2015 process, the State will ensure that all such force account work is accomplished in accordance with the pertinent State specifications and requirements with 23 CFR 635, Subpart B, Force Account Construction. Section 8. ROW Acquisition and Relocation If the Project includes right of way, prior to this project being advertised for bids, the State will certify in writing that all right of way has been acquired in accordance with the applicable state and federal regulations, or that no additional right of way is required. Any acquisition/relocation activities must comply with: all applicable federal and state statutes and regulations, including but not limited to the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 as amended (P.L. 91-646) and the Uniform Relocation Assistance and Real Property Acquisition Policies for Federal and Federally Assisted Programs as amended (49 CFR Part 24); CDOT's Right of Way Manual; and CDOT's Policy and Procedural Directives. Allocation of Responsibilities are as follows: Federal participation in right of way acquisition (3 111 charges), relocation (3 109 charges) activities, if any, and right of way incidentals (expenses incidental to acquisition/relocation of right of way — 3114 charges); Federal participation in right of way acquisition (3 111 charges), relocation (3 109 charges) but no participation in incidental expenses (3114 charges); or No federal participation in right of way acquisition (3 111 charges) and relocation activities (3109 expenses). Regardless of the option selected above, the State retains oversight responsibilities. The Local Agency's and the State's responsibilities for each option is specifically set forth in CDOT's Right of Way Manual. The manual is located at hqp://www.dot.state.co.us/ROW_Manual/. If right of way is purchased for a state highway, including areas of influence of the state highway, the local agency shall immediately convey title to such right of way to CDOT after the Local Agency obtains title. Section 9. Utilities If necessary, the State will be responsible for obtaining the proper clearance or approval from any utility company, which may become involved in this Project. Prior to this Project being advertised for bids, the State will certify in writing that all such clearances have been obtained. Section 10. Railroads In the event the Project involves modification of a railroad company's facilities whereby the work is to be accomplished by railroad company forces, the State shall make timely application to the Public Utilities Commission requesting its order providing for the installation of the proposed Page 6 of 11 7/21/2015 improvements and not proceed with that part of the work without compliance. The State shall also establish contact with the railroad company involved for the purpose of complying with applicable provisions of 23 CFR 646, subpart B, concerning federal -aid projects involving railroad facilities, including: 1. Executing an agreement setting out what work is to be accomplished and the location(s) thereof, and that the costs of the improvement shall be eligible for federal participation. 2. Obtaining the railroad's detailed estimate of the cost of the work. 3. Establishing future maintenance responsibilities for the proposed installation. 4. Proscribing future use or dispositions of the proposed improvements in the event of abandonment or elimination of a grade crossing. 5. Establishing future repair and/or replacement responsibilities in the event of accidental destruction or damage to the installation. Section 11. Environmental Obligations The State shall perform all work in accordance with the requirements of the current federal and state environmental regulations including the National Environmental Policy Act of 1969 (NEPA) as applicable. Section 12. Maintenance Obligations The Local Agency and CDOT will maintain and operate the improvements constructed under this agreement that are detailed and delineated under a separate Memorandum of Understanding, and in a manner satisfactory to the State and FHWA. The Local Agency will make proper provisions for such maintenance obligations each year. Such maintenance and operations shall be conducted in accordance with all applicable statutes, ordinances and regulations. The State and FHWA will make periodic inspections of the project to verify that such improvements are being adequately maintained. Section 13. Record Keeping The State shall maintain a complete file of all records, documents, communications, and other written materials, which pertain to the costs incurred under this agreement. The State shall maintain such records for a period of three (3) years after the date of termination of this agreement or final payment hereunder, whichever is later, or for such further period as may be necessary to resolve any matters which may be pending. The State shall make such materials available for inspection at all reasonable times and shall permit duly authorized agents and employees of the Local Agency and FHWA to inspect the project and to inspect, review and audit the project records. Section 14. Termination Provisions This agreement may be terminated as follows: A. Termination for Convenience. The State may terminate this agreement at any time the State Page 7 of 11 7/21/2015 determines that the purposes of the distribution of moneys under the agreement would no longer be served by completion of the project. The State shall effect such termination by giving written notice of termination to the Local Agency and specifying the effective date thereof, at least twenty (20) days before the effective date of such termination. B. Termination for Cause. If, through any cause, the Local Agency shall fail to fulfill, in a timely and proper manner, its obligations under this agreement, or if the Local Agency shall violate any of the covenants, agreements, or stipulations of this agreement, the State shall thereupon have the right to terminate this agreement for cause by giving written notice to the Local Agency of its intent to terminate and at least ten (10) days opportunity to cure the default or show cause why termination is otherwise not appropriate. In the event of termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports or other material prepared by the Local Agency under this agreement shall, at the option of the State, become its property, and the Local Agency shall be entitled to receive just and equitable compensation for any services and supplies delivered and accepted. Notwithstanding the above, the Local Agency shall not be relieved of liability to the State for any damages sustained by the State by virtue of any breach of the agreement by the Local Agency, and the State may withhold payment to the Local Agency for the purposes of mitigating its damages until such time as the exact amount of damages due to the State from the Local Agency is determined. If after such termination it is determined, for any reason, that the Local Agency was not in default or that the Local Agency's action/inaction was excusable, such termination shall be treated as a termination for convenience, and the rights and obligations of the parties shall be the same as if the agreement had been terminated for convenience, as described herein. Section 15. Legal Authority The Local Agency warrants that it possesses the legal authority to enter into this agreement and that it has taken all actions required by its procedures, by-laws, and/or applicable law to exercise that authority, and to lawfully authorize its undersigned signatory to execute this agreement and to bind the Local Agency to its terms. The person(s) executing this agreement on behalf of the Local Agency warrants that such person(s) has full authorization to execute this agreement. Section 16. Representatives and Notice The State will provide liaison with the Local Agency through the State's Region Director, Region 3, South 6t' Street, #317, Grand Junction, Colorado 81501. Said Region Director will also be responsible for coordinating the State's activities under this agreement and will also issue a "Notice to Proceed" to the Local Agency for commencement of the work. All communications relating to the day-to-day activities for the work shall be exchanged between representatives of the State's Transportation Region 3 and the Local Agency. All communication, notices, and correspondence shall be addressed to the individuals identified below. Either party may from time to time designate in writing new or substitute representatives. Page 8 of 11 7/21/2015 If to the State: Martha Miller, Resident Engineer CDOT Region 3 PO Box 298, 714 Grand Ave. Eagle, Colorado 81631 970-328-9933 martha.miller@state.co.us Section 17. Successors If to the Local Agency: Greg Hall, Public Works Director Town of Vail 1309 Elkhorn Dr. Vail, Colorado 81657 970-479-2158 ghall@vailgov.com Except as herein otherwise provided, this agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns. Section 18. Third Party Beneficiaries It is expressly understood and agreed that the enforcement of the terms and conditions of this agreement and all rights of action relating to such enforcement, shall be strictly reserved to the State and the Local Agency. Nothing contained in this agreement shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of the State and the Local Agency that any such person or entity, other than the State or the Local Agency receiving services or benefits under this agreement shall be deemed an incidental beneficiary only. Section 19. Governmental Immunity Notwithstanding any other provision of this agreement to the contrary, no term or condition of this agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protection, or other provisions of the Colorado Governmental Immunity Act, § 24- 10-101, et seq., C.R.S., as now or hereafter amended. The parties understand and agree that liability for claims for injuries to persons or property arising out of negligence of the State of Colorado, its departments, institutions, agencies, boards, officials and employees is controlled and limited by the provisions of § 24-10-101, et seq., C.R.S., as now or hereafter amended and the risk management statutes, §§ 24-30-1501, et seq., C.R.S., as now or hereafter amended. Section 20. Severability To the extent that this agreement may be executed and performance of the obligations of the parties may be accomplished within the intent of the agreement, the terms of this agreement are severable, and should any term or provision hereof be declared invalid or become inoperative for any reason, such invalidity or failure shall not affect the validity of any other term or provision hereof. Section 21. Waiver The waiver of any breach of a term, provision, or requirement of this agreement shall not be construed or deemed as a waiver of any subsequent breach of such term, provision, or requirement, or of any other term, provision or requirement. Page 9 of 11 7/21/2015 Section 22. Entire Understanding This agreement is intended as the complete integration of all understandings between the parties. No prior or contemporaneous addition, deletion, or other amendment hereto shall have any force or effect whatsoever, unless embodied herein by writing. No subsequent novation, renewal, addition, deletion, or other amendment hereto shall have any force or effect unless embodied in a writing executed and approved pursuant to the State Fiscal Rules. Section 23. Survival of Agreement Terms Notwithstanding anything herein to the contrary, the parties understand and agree that all terms and conditions of this agreement and the exhibits and attachments hereto which may require continued performance, compliance or effect beyond the termination date of the agreement shall survive such termination date and shall be enforceable by the State as provided herein in the event of such failure to perform or comply by the Local Agency. Section 24. Modification and Amendment This agreement is subject to such modifications as may be required by changes in federal or State law, or their implementing regulations. Any such required modification shall automatically be incorporated into and be part of this agreement on the effective date of such change as if fully set forth herein. Except as provided above, no modification of this agreement shall be effective unless agreed to in writing by both parties in an amendment to this agreement that is properly executed and approved in accordance with applicable law. Section 25. Disputes Except as otherwise provided in this agreement, any dispute concerning a question of fact arising under this agreement, which is not disposed of by agreement, will be decided by the Chief Engineer of the Department of Transportation. The decision of the Chief Engineer will be final and conclusive unless, within 30 calendar days after the date of receipt of a copy of such written decision, the Local Agency mails or otherwise furnishes to the State a written appeal addressed to the Executive Director of the Department of Transportation. In connection with any appeal proceeding under this clause, the Local Agency shall be afforded an opportunity to be heard and to offer evidence in support of its appeal. Pending final decision of a dispute hereunder, the Local Agency shall proceed diligently with the performance of the agreement in accordance with the Chief Engineer's decision. The decision of the Executive Director or his duly authorized representative for the determination of such appeals will be final and conclusive and serve as final agency action. This dispute clause does not preclude consideration of questions of law in connection with decisions provided for herein. Nothing in this agreement, however, shall be construed as making final the decision of any administrative official, representative, or board on a question of law. Page 10 of 11 7/21/2015 Section 26. SIGNATURE PAGE THE PARTIES HERETO HAVE EXECUTED THIS AGREEMENT * Persons signing for The Local Agency hereby swear and affirm that they are authorized to act on The Local Agency's behalf and acknowledge that the State is relying on their representations to that effect. ALL AGREEMENTS REQUIRE APPROVAL BY THE STATE CONTROLLER CRS §24-30-202 requires the State Controller to approve all State Agreements. This Agreement is not valid until signed and dated below by the State Controller or delegate. The Local Agency is not authorized to begin performance until such time. If The Local Agency begins performing prior thereto, the State of Colorado is not obligated to pay The Local Agency for such performance or for any goods and/or services provided hereunder. STATE CONTROLLER Robert Jaros, CPA, MBA, JD By: Colorado Department of Transportation Date: Page 11 of 11 7/21/2015 THE LOCAL AGENCY STATE OF COLORADO Town of Vail John W. Hickenlooper, GOVERNOR Print: Colorado Department of Transportation Shailen P. Bhatt, Executive Director Title: By: Joshua Laipply, P.E., Chief Engineer *Signature Date: Date: 2nd The Local Agency Signature if Needed By: Title: *Signature Date: ALL AGREEMENTS REQUIRE APPROVAL BY THE STATE CONTROLLER CRS §24-30-202 requires the State Controller to approve all State Agreements. This Agreement is not valid until signed and dated below by the State Controller or delegate. The Local Agency is not authorized to begin performance until such time. If The Local Agency begins performing prior thereto, the State of Colorado is not obligated to pay The Local Agency for such performance or for any goods and/or services provided hereunder. STATE CONTROLLER Robert Jaros, CPA, MBA, JD By: Colorado Department of Transportation Date: Page 11 of 11 7/21/2015 SCOPE OF WORK CDOT Region 3 I-70 Vail Underpass CDOT Project No. STA 0702-327/19094 May 5, 2015 The project is located on the I-70 corridor between the West Vail (Mile Marker (MM] 173) and Vail (MM 176) interchanges. The purpose of the project is to improve multi -modal connectivity between the north and south sides of I-70 within the Town of Vail. The project is also expected to provide congestion relief at the Vail and West Vail I-70 interchanges. The Project will construct a new underpass of I-70 at approximately MM 174.8 to connect the existing North and South Frontage roads through compact roundabout intersections. The new underpass will consist of one driving lane and a bike path/sidewalk in each direction. There will be no new or changes connections to I-70 from the project. The Town of Vail managed the Design phase of the project. CDOT shared in the design costs through an existing Local Agency IGA with the Town. CDOT will manage the ROW, Utility and Construction phases of the project. The Town of Vail will share in the remaining project costs through this IGA. A separate Maintenance Memorandum of Understanding (MOU) will be complete for this project. The ROW phase of the project includes, but is not limited to, ROW plan authorization, property appraisals, parcel staking, property acquisition and condemnation if needed. The Utility phase of the project includes, but is not limited to, relocation of existing utility lines in the vicinity of the project to accommodate the construction. This may also include associated design work for the relocations to be paid to the Utility Owner if the relocation of the utility line is at the cost of the project. The Construction phase of the project includes, but is not limited to construction of two new structures on I-70 for EB and WB traffic, 2 compact roundabouts at the intersections with the North and South Frontage roads, the underpass connection road, lowering of the existing frontage roads to accommodate the new underpass, as well as associated utility relocations, construction of various retaining walls to accommodate the project, landscaping, lighting, irrigation, signing and striping. Various other site improvements may be constructed as well. The construction phase also includes Construction Engineering, inspection, and materials testing for Quality Acceptance. The work also includes costs associated with pre -construction services for the Construction Manager/General Contractor process including costs of an Independent Cost Estimator. It also includes design support services during construction by the design consultant as needed. 7/21/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 21, 2015 ITEM/TOPIC: Second reading of Ordinance No. 7, Series 2015, an Ordinance making budget adjustments to the Town of Vail General Fund, Police Crimes Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Conference Center Fund, Dispatch Services Fund and Timber Ridge Enterprise Fund. PRESENTER(S): Kathleen Halloran, Finance Director and Carlie Smith, Budget Analyst ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 7, Series 2015 BACKGROUND: Please see attached memo STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No, 7, Series 2015 ATTACHMENTS: Ord 7 7/21/2015 TOWN OF VAIF' TO: Vail Town Council FROM: Finance Department DATE: July 21, 2015 SUBJECT: 2015 Supplemental Appropriation On Tuesday evening you will be asked to approve Ordinance 7, second supplemental appropriation of 2015 upon second reading. Changes from first reading The following items reflect information requested by Council or updates since first reading: General Fund An $8,500 purchase of advertising space with in the "Guide to Vail" publication was approved during the first reading of the ordinance rather than the direct cash contribution to the Vail Chamber & Business Association (VCBA) of $25,000. However, Council requested additional information on the funding request. Please see Attachment A submitted by the VCBA. Council also requested additional information detailing other grant funding sources for off -cycle contribution requests from Eagle Air Alliance and Vail Valley Trail Connection. The Eagle Air Alliance has withdrawn their request for funding for the Oakland, CA flight this winter due to the airline not being able to arrange for service in time. The Air Alliance plans to request funding for this flight for the 2016/17 winter in the town's normal budget cycle. Vail Valley Trail Connections has had meetings with Beaver Creek Resort Company and Vail Resorts but no funding commitments as yet. Amy Cassidy will attend the meeting to field any additional questions from Council. Capital Projects Fund Based on recent bids for infrastructure at the Chamonix Housing site, staff is requesting an additional $750,000, for a total project budget of $2.0 million. Separately, the capital projects budget will be reduced by $3.0 million due to a planned delay of frontage road improvements between Lionshead Parking Structure and town 7/21/2015 hall until after Vail Valley Medical Center construction is completed. This project has been moved to 2019 and is noted in the 5 -year capital plan. RETT Fund During the July 7t" evening session, an additional $1,468,278 was approved for the permanent skate park in Lionshead parking structure, based on final designs and construction as prepared by California Skateparks. In addition, Council approved a $50,000 increase to the skate park's budget for public art (total art budget now $100,000). The Art in Public Places Board is currently reviewing proposals from various artists for the permanent location. Public Works has provided more information on snowmelt options for the skate park during the winter months. Please see Attachment B for details and cost estimates. The total cost estimate of $415,000 is not currently included in the budget supplemental ordinance but can be amended per Council direction. Due to the approval of a permanent location for a skate park, the budget will also be adjusted for the removal of a $209K placeholder to replace the temporary skate park. -2- 7/21/2015 2015 Off -Cycle Contributions A. Eagle Air Alliance BACKGROUND INFORMATION: The Eagle Air Alliance is requesting a cash contribution of $25,000 to add a new flight guarantee for Oakland California on Allegiant airline. As of June 26, the Air Alliance notified us that the amount requested will decrease due to Allegiant not being able to start service until February (original request was for December). STAFF RECOMMENDATION: Staff recommends funding this request due to the economic benefit to the town driven by air service into Eagle County. Amounts requested from other partnering organizations for this particular flight include Eagle County at $30K and Gypsum at $25K; they also plan to request funding from Beaver Creek Resort Co. and Avon. B. Vail Chamber & Business Association (VCBA) BACKGROUND INFORMATION: The VCBA is requesting a cash contribution of $25,000 to help offset the cost of advertising to the business partners who participate in the publication. STAFF RECOMMENDATION: Staff recommends the purchase of advertising space within this publication (10 pages at $850/page for total amount of $8,500) rather than a direct cash contribution. While staff strongly agrees with the new direction this publication is heading, the subsidy of advertising for Vail businesses does not seem appropriate for taxpayer dollars. C. Parking for summer sporting events BACKGROUND INFORMATION: Council has delegated authority to staff for the distribution of in- kind services, however those requests are reported to Council and the public for tracking and transparency purposes. With the recent changes in summer managed parking out at Ford Park and the Soccer Field parking areas, staff is proposing to document any in-kind parking allocated to sporting events (such as Kick It Soccer) through this process. This is consistent with how we document parking allocated to Bravo!, local area nonprofit groups, etc. A limited amount of parking will be granted through this process each year and staff will look to the Event Review Committee to allocate appropriately to events bringing more than 1,000 attendees/spectators. If parking needs extend beyond the annual limit then parking fees may apply during the managed -parking days. STAFF RECOMMENDATION: No action needed. D. Vail Valley Trail Connection BACKGROUND INFORMATION: The Vail Valley Trail Connection is requesting a cash contribution of $15,000 to work toward the goal of being designated a Gold Medal Ride Center by the IMBA (International Mountain Bike Assn) and for overall work to improve trails throughout the Vail Valley. STAFF RECOMMENDATION: Staff supports funding from the RETT Fund at a level commensurate with Eagle County, at $10,000. Staff has inquired about funding from Beaver Creek;Town of Avon has pledged $15,000, Town of Eagle $7,500 and Gypsum $2,500. Private businesses have pledged a total of $14,500. 7/21/2015 AL VCBA Memo To: Vail Town Council From: Alison Wadey c c : Kathleen Halloran Date: July 16, 2015 Re: "Guide To Vail' Follow Up Thank you for considering to support the Guide to Vail for publication in November 2015. In response to the questions that were raised at the previous meeting I wanted to give you some further information and inform you that we have revised the layout in response to feedback we received from you. • The book will now include every storefront business in the Town of Vail. At the end of each business category there will be an all-inclusive, comprehensive listing of all businesses that fall within that category. It will include business name, address and phone number. This will allow Vail guests to find other businesses within that category in addition to the premium color listings. Vail businesses will have the option to pay for a premium color listing or to have complimentary listing in the comprehensive business category directory. -The Guide to Vail is open to any Town of Vail business, regardless of their VCBA status. • The Guide to Vail will have a large online presence. It will have its own page platform that will include a "send me a copy" option for guests to have a guide mailed to them prior to their visit to Vail. The digital "flip book" will be posted on the VCBA website and will be available to any business or organization to post the flipbook on their website as well. This easily downloaded digital version will be an exact replica of the printed piece. The digital flipbook could also be utilized by the Welcome Centers on their large screens and interactive kiosks. • The VCBA is currently receiving quotes on a special mailing envelope for the Guide to Vail since the size of the book is 5"x5". It will be designed to mimic the look and feel of the book and be in line with the Vail Brand. • The Guide to Vail will be available to mail out from the Welcome Centers and VCBA upon request. They will also be available to large groups who visit the area for a minimal cost. 7/21/2015 • Additional page funds are needed to accommodate for the additional all-inclusive business pages at the end of each business category. • The Guide to Vail will have a print run of 55,000 in November 2015. Additional copies can be printed at the cost of $600 per additional 1000 copies. This will be an annual publication with the option to become a biannual publication based on need. Vail businesses will be encouraged to include photography and copy that reflects both summer and winter seasons. This will expose Vail guests to another time of year in Vail that they may have not experienced and hopefully encourage them to return during that time. • A page has been dedicated to include a message from the Vail Town Council welcoming our guests to Vail. This page will be located across from the Table of Contents. • Included with this memo are PDF's of some mock up pages for your review. The official cover has not been decided yet, the two choices are "Guide 2 Vail" and "Guide To Vail". We welcome your feedback regarding which you like best. Also included is an example of what categories could be represented in the book and a sample premium color business listing. The categories represented in the Table of Contents are merely an example and will most likely be adjusted as we get closer to the publication date. Thank you again for your consideration. The VCBA appreciates your willingness to support the Vail business community. The Guide to Vail will be a very useful tool for our guests to be exposed to the unique and special businesses here in Vail. It will enhance the Vail guest experience and be a good complement to all the other marketing efforts by the Town of Vail and other Vail stakeholders. 7/21/2015 GUIDE TO MIL Gu-iDE 2 "!L CI-IDE MIL table 0f contents Dining. . . . . . . . . 5 Entertainment. . . . 27 Shopping . . . . . . 43 Lodgi ng . . . . . . . 57 Real Estate . . . . . 72 Health & Beauty. . . 85 Services . . . . . . . 93 GUIDE TO PAIL Table of Contents Dining. . . . . . . . . . . . 5 Entertainment . . . . . . . 27 Shopping . . . . . . . . . 43 Lodging . . . . . . . . . . 57 Real Estate . . . . . . . . 72 Health & Beauty. . . . . . 85 Services . . . . . . . . . . 93 table contents Dt it tiq. . . . . . . . . . . . 5 Entertainment . . . . 27 Shopping ........ 43 Lodging ......... 57 .Real Estate ...... 72 Health & Beauty... 85 Services . . . . . . . . . 93 mum's CAFE _- '.I— WON ■ Vail Restaurant 1 This is where you will put all of the text for the business. They will have a max text limit and can put in whatever they wish. This is 122 words. Icitio dolor rectassum ut et renis del inciam quia is debis apistemped quo mi, intibustem ipsae volorepro optatur, voluptatibus etusandae sum quation senderc hicias accuptas delic totatet, oditest plique natur, segue as sed quunt qui si omnis etus ni quam que est, am nam ipsam eos est, omnis dis essimolut oditaest, qui dolesciet aut eos nobitibus elis doloriam, ipsanti onsequatur? Nos res molorum, nosseri derrum estemod ipsapic iustotaturit vernam, offic tem doles moloritatem enimi, tem veliquas reped estionsedia dusant volupta vent. Nequi alit dicia porum eos re perat aborestia quis et. www.vailrestaurantl.com 27 Vail Circle 970.###.#### 7/21/2015 2015-16 Winter Guide to Vail 1 3 Vail Restaurant 2 This is where you will put all of the text for the business. They will have a max text limit and can put in whatever they wish. This is exactly 120 words. 2015-16 Winter Guide to Vail 1 5 Icitio dolor rectassum ut et renis del inciam quia is debis apistemped quo mi, intibustem ipsae volorepro optatur, voluptatibus etusandae sum quation -- senderc hicias accuptas delic totatet, oditest plique natur, seque as sed - quunt qui si omnis etus ni quam que b est, am nam ipsam eos est, omnis dis essimolut oditaest, qui dolesciet aut eos nobitibus elis doloriam, ipsanti onsequatur? Nos res molorum, nosseri derrum estemod ipsapic iustotaturit vernam, offic tem doles moloritatem enimi, tem veliquas reped estionsedia dusant volupta vent. Nequi alit dicia porum perat aborestia weh. "` + www.vailrestaurant2.com 28 Vail Circle .. 970.###.#### 7/21/2015 ATTACHMENT B 0) rowN of vain Memorandum To: Vail Town Council From: Department of Public Works Date: July 21, 2015 Subject: Lionshead Skatepark — Snowmelt Information INTRODUCTION The purpose of this item is to provide information to the Town Council regarding the idea of snowmelting the approved skatepark design. Staff is requesting direction from the Town Council as to including a snowmelt system in the construction of the skate park or to continue with construction as scheduled without snowmelt. II. BACKGROUND On July 7, 2015 the Town Council unanimously approved the design for the permanent skatepark located in the gap between the north and south sides of the Lionshead Parking Structure, awarded the construction portion of the California Skateparks Design/Build Contract in the amount of $1,258,738 and approved an overall skatepark project budget of $1,618,278 for inclusion in the next budget supplemental discussion. Staff brought forth an option of snowmelting the skatepark for the Council to consider. The existing boiler room beneath the Lionshead Transit Building is sized to accommodate an additional boiler. This boiler is intended to provide heating capacity for approximately 20,000 square feet around and within the Lionshead Structure. The skatepark area would add 7,700 square feet to that area demand. The benefits of snowmelting the skate park include year- round use of the facility which provides a winter activity that is currently unavailable to the public. The segment of the Vail guest and resident population that is too young for the bars and clubs would have an alternate activity to occupy their time and enhance their experience. In particular, events such as the Burton Open would bring a large number of that demographic to the park. Town Council directed staff to further explore the possibilities of including a snowmelt system in the skate park construction and provide information regarding the costs, energy consumption and possible carbon off -sets. The following information, provided to the Council, is based on input from RK Mechanical, Beaudin Ganze Consulting Engineers (BGCE) and Community Development staff. III. SKATEPARK SNOWMELT COSTS On July 7, 2015 staff outlined the cost of installation of a snowmelt system within the skatepark to be between $20 and $25 per square foot. This would result in a budget increase of $154,000 to $193,000 not including the cost of the boiler and modifications to the existing boiler room. RK Mechanical is the contractor currently employed by the Town to maintain and service the Town's multiple snowmelt systems. They are very familiar with the existing boiler system within 7/21/2015 the Lionshead Transit Building and the heat distribution systems throughout town. RK Mechanical, working with the mechanical engineering firm BGCE, has indicated the overall cost of boilers, boiler room modifications, and snowmelting the skatepark would be $350,000. Design fees would add an additional $25,000. Including a $40,000 (10%) contingency brings the total to $415,000. This expenditure provides boiler capacity and connections for the skatepark and an approximate 20,000 square foot area on and around the Lionshead Parking Structure and East Lionshead Circle. Additional detail on the $350K cost will be available and provided to the Council prior to the meeting on July 21, 2015. Annual operational cost for town -wide snowmelt areas are currently $3.00 per square foot. The cost of snowmelting the skatepark area would be approximately $23,000 per year. IV. ALTERNATIVE ENERGY AND CARBON OFF -SETS On July 21, 2015, Council directed staff to provide information regarding alternate energy sources and offsetting the carbon footprint for the skatepark snowmelting. While this is part of a larger discussion on energy and carbon consumption that is intended to occur, the following information is provided. Alternate Energy There is no groundbreaking new technology to make snowmelting even the lightest shade of "green". The benefits of snowmelted public ways still exist in the realm of customer service and public safety. But, there is an idea that may have some PR value as well as some tangible energy value: That idea is solar thermal energy with heat shift and district partnering. What that terminology refers to is capturing and storing solar energy in the form of thermal energy within a storage medium (water tank or the ground) and shifting that energy to on -demand uses such as snowmelting and domestic hot water. Conventional solar thermal is a poor fit with snowmelt for two reasons: 1) The solar energy is not there when it is needed because its cloudy or dark, and 2) The solar collection system sits idle during the peak summer season because there is no demand. The possible solution to this dilemma is to collect and store the heat collected during sunny winter days so it can be applied during snowfall, and to pair the solar collection system with a local summer load such as domestic hot water in the Dobson Arena and Vail Valley Medical Center, both of which are large consumers of domestic hot water. BGCE recently designed a first -of -its -kind system using this approach for a charter school in Crestone. Considering the top 6 feet of the south side of the Lionshead Parking Structure as a possible location for the solar collectors, this 1700 square feet would collect an average of 1,500,000- 2,000,000 btu/day. That's equivalent to about 3,500 gallons per day of domestic hot water. The return on investment for this type of system would be distant, probably beyond the service life of the solar collectors, without also finding a way to pair with consistent summer season loads to use every last BTU collected. Even if paired with the hospital, payback would be a ways out there (without utility rebates or grant money) - natural gas is just too cheap and convenient (available on demand). This collection, storage and distribution approach has more PR benefits than it has as a financially sensible solution. If all the BTUs collected (year round pairing with summer loads), the 1700 square foot collectors on the wall could roughly offset the annual snowmelting energy needs for the skate park itself (10,000-15,000sf). This type of system would require considerable additional study and discussion and is beyond the scope of the skatepark project. However, appropriate connections for a future system could be stubbed out within the boiler system for future use because the possibilities exist. The very rough, ballpark cost of the system would be as follows: Solar collectors: $120K Town of Vail Page 2 7/21/2015 Tubing and piping related to ground storage: $50K Piping, controls, trenching, etc, to connect with Dobson and/or the Hospital: Perhaps $360K, using $200/foot of distance between points A and B. Carbon Footprint Again, the offsetting of carbon consumption is discussion that extends beyond the skatepark project. Kristen Bertuglia provided information regarding techniques for the offsetting of an organizations carbon footprint. These techniques involve the investment in or purchase of renewable energy credits (REC) that then are used toward funding renewable energy projects. By purchasing RECs an organization buys the rights to call themselves "green" because they are purchasing energy from renewable sources. Programs similar to the REC program exist in the Colorado Carbon Fund and the Eagle County ECOBuild Program. V. STAFF RECOMMENDATION Staff does not have a recommendation to the Council in regards to including snowmelting in the skatepark project. Staff requests that Council consider the information provided and direct staff to either include a snowmelt system in the construction of the skatepark and include additional funding of $415,000 in the supplemental budget or to continue with construction of the skatepark as scheduled without snowmelt. Town of Vail Page 3 7/21/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND 2015 2015 Original 1st 2015 2nd Proposed Budget Supplemental Amended Supplemental Amended Comments Revenue Local Taxes: $ 24,486,000 $ 24,486,000 $ 24,486,000 Sales Tax Split b/t Gen'I Fund & Capital Fund 62/38 62/38 62/38 Sales Tax 15,181,000 $ 15,181,000 $ 15,181,000 Property and Ownership 4,301,000 4,301,000 4,301,000 Ski Lift Tax 4,418,700 4,418,700 4,418,700 Franchise Fees, Penalties, and Other Taxes 1,158,779 1,158,779 1,158,779 Licenses & Permits 1,538,267 1,538,267 1,538,267 Intergovernmental Revenue 1,835,192 1,835,192 7,500 1,842,692 DCJ State Grant Funding for PD Investiagation listening devices Transportation Centers 4,023,264 4,023,264 4,023,264 Charges for Services 907,812 907,812 26,000 933,812 RETT admin fee increased based on RETT revenue projection Fines & Forfeitures 263,404 263,404 263,404 Earnings on Investments 108,236 108,236 108,236 Rental Revenue 903,087 903,087 5,760 908,847 Vail Heights #7 town -owned employee rental unit Miscellaneous and Project Reimbursements 283,000 10,000 293,000 12,000 305,000 Friends of the Library grant usage(below); Police Crimes Fund use of seizure funds for drug task force activities Total Revenue 34,921,741 10,000 34,931,741 51,260 34,983,001 Expenditures Salaries 16,013,936 95,000 16,108,936 16,108,936 Benefits 5,774,964 5,774,964 5,774,964 Subtotal Compensation and Benefits 21,788,900 95,000 21,883,900 - 21,883,900 Contributions and Special Events 2,044,028 2,044,028 58,500 Eagle Air Alliance Off Cycle Contribution $25K for Oakland, CA flight; $25K 2,102,528 winter Toronto flight originally requested in 2015 budget process; $8.5K off - cycle request from VCBA All Other Operating Expenses 7,395,314 27,000 7,422,314 40,951 Vail Heights #7 assessment, updates, maintenance, and electricity $8.1 K; 7,463,265 Friends of the Library grant expenses $10K; investigation listening devices (grant above) $7.5K; Eagle County radio fees $11.5K; Use of police seizure funds $2K Heavy Equipment Operating Charges 2,365,917 2,365,917 2,365,917 Heavy Equipment Replacement Charges 592,884 592,884 592,884 Dispatch Services 630,588 630,588 - 630,588 Total Expenditures 34,817,631 122,000 34,939,631 99,451 35,039,082 Revenue Over (Under) Expenditures 104,110 (112,000) (7,890) & (48,191) K (56,081) Castle Peak Senior Care Facility 2015 World Alpine Ski Championships (250,000) - (250,000) (250,000) Pro -cycling event (75,000) 75,000 2015 Nation's Event (375,000) - (375,000) (375,000) Transfer to Dipatch Services Fund (22,338) (22,338) (22,338) Surplus Net of Transfers & New Programs (618,228) (37,000) (655,228) (48,191) (703,419) Beginning Fund Balance 16,689,333 2,997,890 19,687,223 19,687,223 Ending Fund Balance $ 16,071,105 $ 19,031,995 $ 18,983,804 EHOP balance included in ending fund balance - not spendable $ 690,000 $ 690,000 $ 15,382 $ 705,382 Replenishing EHOP balance for interest earned on turn -overs 7/21/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2015 2015 Original 1st 2015 2nd Proposed Budget Supplemental Amended Supplemental Amended Comments Revenue Total Sales Tax Revenue: $ 24,486,000 $ 24,486,000 $ 24,486,000 Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 Sales Tax - Capital Projects Fund $ 9,305,000 $ 9,305,000 $ 9,305,000 Use Tax 1,800,000 1,800,000 1,800,000 Federal Grant Revenue 240,000 118,752 358,752 358,752 2014-2016: Bridges at Nugget Lane and Bridge Rd Other State Revenue 356,000 182;830 538,830 227,300 Police E -ticketing grant funded by CDOT $189.8K; State grant for electric car 766,130 charging stations $37.5K; CDOT share of funding for 1-70 Underpass study; re - appropriate $176K from prior year; $6K grant for fire equipment Lease Revenue 197,295 197,295 197,295 Per Vail Commons commercial (incr. every 5 years) and residential leases Employee Housing Fee -In -Lieu - Project Reimbursement - 40,000 40,000 40,000 2015: $40K reimbursement from ERWSD for waterline work on the Covered Bridge. TRAHC 494,466 494,466 494,466 Principal and interest on loans to Timber Ridge Fund Earnings on Investments and Other 103,654 103,654 103,654 0.7% rate assumed on available fund balance Total Revenue 12,496,415 341,582 12,837,997 227,300 13,065,297 Bus Shelters 30,000 - 30,000 30,000 Annual maintenance. Parking Structures 680,000 - 680,000 680,000 Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs. Facilities Capital Maintenance 541,760 165,000 706,760 $165K for Pitkin Creek bus stop and municipal carpet (partial replacement); General 706,760 project covers repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc), and mechanical equipment (boilers, air handlers, etc.). Donovan Park Pavilion 500,000 (430,160) 69,840 2015: to change ventilation & improve noise, which includes a protective structure on the 69,840 outside of the building; replace heating/air system and $50K furniture replacement. ' Per Council 4/7, delay the ventilation system changes until 2016. Street Light Improvements 25,000 144,953 169,953 169,953 Re -appropriated to continue new street lights and to refurbish residential lighting; Accelerated replacement approved by Council April 1st. Capital Street Maintenance 1,116,500 216,223 1,332,723 100,000 $100K Glycol Bridge Spill near covered bridge not covered by insurance;Ongoing 1,432,723 bridge rail project; delay in materials shipment. On-going maintenance to roads and bridges including asphalt overlays, patching and repairs. Covered Bridge Structural Repairs 50,000 40,000 90,000 Includes structural maintenance of bridge beams and painting in conjunction with 90,000 ERWSD waterline maintenance (hangs underneath the bridge) $40K for work done on behalf of ERWSD - see revenue reimbursement above Flood incident repairs - 105,436 105,436 105,436 Upper Columbine / Bighorn stream crossing reconstruction Fire Truck Replacement - 2,883 2,883 2,883 2014 replace pumper truck from 1999; Re -appropriate for purchase of truck equipment Audio Visual Capital Maintenance 18,000 18,000 18,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center Town -wide camera system 22,000 22,000 22,000 includes $22K per year for replacement of cameras and equipment; Document Imaging 68,000 68,000 68,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. Includes 38K for software platform upgrade in 2015. Software Licensing 60,000 60,000 60,000 Annual renewal of software licenses Hardware Purchases 168,000 168,000 168,000 2015 replacement of three GIS printers/scanners; Two additional Simplivity Omnicube nodes in 2015 at a cost of $45K each Website and e-commerce 12,000 12,000 12,000 Internet security & application interfaces; website redevelopment; includes $550/month for web hosting svcs ArcGIS Systems - 14,000 14,000 14,000 Replacement of plotter/scanner/copier for GIS Fiber Optics in Buildings 15,000 - 15,000 15,000 Annual mainenance 7/21/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2015 2015 Original 1st 2015 2nd Proposed Budget Supplemental Amended Supplemental Amended Comments Network upgrades 72,000 109,000 181,000 181,000 Requesting $109K for an expansion of wireless service to West and East Vail (TOV equipment, not Crown Castle); Replacement of switches and routers Public Safety System 50,000 - 50,000 50,000 Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance Business Systems Replacement - 118,043 118,043 118,043 $58K to continue Community Development permitting software project; anticipate project completion this summer Transit Center Generator 200,000 200,000 200,000 Replacement of generator at the Vail Village transit center; includes re -landscaping and re -wiring; originally planned for 2014. Police E -Ticketing system - - - 189,800 189,800Electronic ticketing system; reduces data entry done by officers to record physical tickets; will interface with Full Court system; offset by state grant above Total Maintenance 3,428,260 685,378 4,113,638 289,800 4,403,438 Enhancement of Town Assets Vail Village Info Booth - 100,000 100,000 100,000 For final bills and work completed prior to the 2015 WASC; includes new exterior and interior cameras Guest Services Enhancements/Wayfinding 1,376,914 1,376,914 1,376,914 Contination of signage project Guest Service / Wayfinding enhancements outside of VRA district Energy Enhancements 347,944 347,944 347,944 Implementation of energy audit enhancements; includes continuation of LED lighting project with shared cost of $170K from Holy Cross. Fire Equipment - 22,153 22,153 22,153 2015: equipment purchased with proceeds from sale of fire truck ($30K revenue received in 2014) Neighborhood Road Reconstruction 450,000 25,000 475,000 475,000 $25K for design and $450K in 2015 for shared project with ERWSD on Rockledge Rd. Neighborhood Bridge Reconstruction 300,000 300,000 600,000 600,000 Reconstruction and design of bridges at Nugget Lane and Bridge Rd. Fire Breathing Apparatus - 17,862 17,862 17,862 Partial replacement of breathing apparatus equipment, funded by $6K grant listed above and sale of fire truck in 2014 East Vail Fire Department - - 150,000 150,000 Move forward 10% funds budgeted in 2016 for design, surveys, and soil testing to be performed in summer 2015 Parking Entry System / Equipment 102,653 102,653 46,500 149,153 Charging stations for electric vehicles; Replace parking system in both structures (LH parking structure system had been scheduled for replacement in 2006); Better financial reporting and potential to interface with variable message signs and other parking systems across town; Partially reimbursed by VRA ($300K). Hybrid Bus Battery Replacement 440,000 440,000 440,000 Replace 7 batteries in 2015; Estimated life of 6 years Replace Buses - 50,480 50,480 50,480 ADA van for on-call pickups and continuation of bike rack replacements Bus Camera System 350,000 - 350,000 350,000 1 Installation of software and cameras in buses Total Enhancements 1,100,000 2,783,006 3,883,006 196,500 4,079,506 New Assets Municipal Redevelopment 1,500,000 - 1,500,000 (3,000,000) 750,000 1,500,000 Planning for redevelopment of the municipal building; construction current listed on unfunded sheet Frontage Road Developments (VRA) 3,000,000 3,000,000 Previously in 2014; pushed to 2019; From LH Parking structure to Municipal building to complement the new LH parking structure entry; funded by VRA (see transfers below) Chamonix Housing Development 1,250,000 1,250,000 2,000,000 Infrastructure, planning and design for future housing development 1-70 Underpass (VRA) 1,000,000 660,591 1,660,591 1,660,591 $1.6M to cover total amount of contract 2014 - 2016; CDOT reimbursements will span several years, with 2015 amount showed above Lionshead Parking Structure Entry (VRA) - 273,047 273,047 273,047 Final construction bills, and to complete landscaping, lighting and artwork installation Buy -down Program 402,118 402,118 402,118 Carry forward program funding 7/21/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2015 2015 Original 1st 2015 2nd Proposed Budget Supplemental Amended Supplemental Amended Comments Buy -down Program Funded by Pay -in-Lieu 900,143 900,143 900,143 Carry forward current balance of program funding: Housing funded directly by Pay -in - Lieu fees collected from developers; Includes revenue collected in 2014 ($417,665) Total New Assets: 6,750,000 2,235,899 8,985,899 (2,250,000) 6,735,899 Total Expenditures 11,278,260 5,704,283 16,982,543 (1,763,700) 15,218,843 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority 4,050,000 1,299,470 5,349,470 (3,000,000) 2,349,470 1-70 underpass $1M, Frontage Rd improvements $3M; annual LH parking structure maintenance $50K; re -appropriate remaining balance in LH Parking entry and 1-70 Underpass Revenue Over (Under) Expenditures 5,268,155 (4,063,231) 1,204,924 (1,009,000) 195,924 Beginning Fund Balance 15,314,050 5,541,024 20,855,316 20,855,316 Ending Fund Balance 20,582,205 22,060,240 21,051,240 7/21/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND 2015 Proposed Original 1st 2015 2nd 2015 Budget Supplemental Amended Supplemental Amended Comments Real Estate Transfer Tax $ 5,670,000 $ 5,670,000 $ 520,000 $ 6,190,000 Increase based on recent activity; current collections only 3% down from prior YTD Golf Course Lease 134,654 134,654 134,654 Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation Enhancement Account' (accompanying expenditure listed below) Intergovenmental Revenue 20,000 20,000 20,000 $20K Lottery fund proceeds Project Reimbursements - 938,133 938,133 938,133 Remainder of $1.165M VRD portion for Golf Course Clubhouse construction Recreation Amenity Fees 10,000 10,000 10,000 Donations - 1,000 1,000 Sole Power donation from First Bank Earnings on Investments and Other 28,595 28,595 5,000 33,595 Art Pass membership sales Total Revenue 5,863,249 938,133 6,801,382 526,000 7,327,382 Maintain Town Assets Annual Park and Landscape Maintenance 1,603,001 - 1,603,001 - 1,603,001 Ongoing path, park and open space maintenance, project mgmt Management Fee to General Fund (5%) 283,500 283,500 26,000 309,500 5% of RETT Collections - fee remitted to the General Fund for administration Tree Maintenance 65,000 65,000 - 65,000 Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on town -owned property at approx. $120 per tree; Initiating tree -planting program for lost trees Forest Health Management 225,000 - 225,000 225,000 Pine beetle mitigation in conjunction w/ forest service; Wildfire prevention measures Street Furniture Replacement - 250,020 250,020 250,020 Re -appropriate for new recycling ordinance trash containers received in 2015 Glen Lyon Bridge 150,000 150,000 150,000 Re -decking of recreation path bridge; structural repairs & railings; too large a project to include in annual rec path captial maintenance Alpine Garden Support 67,000 67,000 67,000 Annual operating support of the Betty Ford Alpine Gardens; assumes 2% increase per year Alpine Garden Education Center 500,000 500,000 500,000 Awarded per Council contributions; capital contribtution to newly constructed Education Center Eagle River Watershed Programs 63,240 63,240 63,240 Annual support of the Eagle River Watershed Council programs; assumes 2% increase per year Actively Green by 2015 Program 20,000 18,500 38,500 38,500 Council Contribution for continuation of this town -wide recycling education and certification program run by Walking Mountains; Re -appropriate 2014 unused because program spanned across years Public Art - Operating 100,248 - 100,248 - 100,248 Art in Public Places programming Vail Valley Trail Connection - Environmental Sustainability 321,586 - - 10,000 10,000 Off -Cycle Vail Valley Trail Connection to be used towards achieving Gold Medal Ride Center designation by International Mountain Bike Association. 219,303 540,889 1,000 541,889 Sole Power Programming donation;Re-appropriate unused recycling rebate program dollars to be used toward public education, outreach, fabric bags, etc. Environmental Sustainability programs; 2015 Includes new environmental planner position; Total Maintenance 3,398,575 487,823 3,886,398 37,000 3,923,398 Enhancement of Town Assets Rec. Path Capital Maint 103,989 20,040 124,029 124,029 Capital maintenance of the town's recreation path system. Re -appropriate $20K for preliminary planning for the relocation of the trail that runs through the LH gondola area Park / Playground Capital Maintenance 98,500 - 98,500 98,500 Annual maintenance items include projects such as playground surface refurbishing, replacing bear -proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance. Donovan Park Master Plan 379,000 5,000 384,000 384,000 2015 safety improvements to playground / park (10-11 years old); Re -appropriate $5K planning Flood Incident Repairs - 804,543 804,543 804,543 Re -appropriate for re -stabilization of Dowd Junction path Library Recreation Path Reconstruction 945,000 236,580 1,181,580 1,181,580 Reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft wide concrete trail, repairs to eroded culverts at Middle Creek and stream bank erosion repair (50 ft. section); Construction to begin in 2015. $237K to be used for design. 7/21/2015 Streambank/tract mitigation SUMMARY OF 2015 riginal 1st TOWN OF VAIL 2015 BUDGET :NUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND 2015 2nd Amended Supplem 1,000,000 1 1,000,000 Water Quality / Storm Water 122,219 122,219 Vail Trail Skate Park -Temporary 250,000 250,000 209,466 209,466 (209,466) Permanent Skate Park (VRA) 961,122 1,341,122 150,000 150,000 1,518,278 Ford Park Portal Improvements 250,000 250,000 Vail Trail - 250,000 250,000 Ford Park Playground / Lower Bench Impr 380,000 961,122 1,341,122 Ford Park parking lot slope re -vegetation - 100,000 100,000 Booth Creek Playground - 372,172 372,172 Public Art - General program / art 85,000 359,226 444,226 Public Art - W intertest 80,280 80,280 Total Enhancements 1,991,489 4,920,649 6,912,138 VRD-Managed Facility Projects Recreation Enhancement Account 134,654 - 134,654 Golf Course - Other Improvements 31,782 82,201 113,983 Dobson Ice Arena 124,133 - 124,133 Ford Park / Tennis Center Improvements 85,031 11,899 96,930 Athletic Fields 59,714 15,604 75,318 Total VRD-Managed Facility Projects 435,314 109,703 545,017 New Assets Golf Clubhouse and Nordic Center (CCF) - 9,961,347 9,961,347 Ford Park Improvements & Fields (CCF) 625,275 625,275 Total New Assets: 10,586,622 10,586,622 Total Expenditures 5,825,378 16,104,798 21,930,176 Other Financing Sources (Uses) Transfer from Vail Reinvestment Author Transfer from Conference Center Fund Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 37,871 (15,166,665) (15 3,376,676 12,603,831 16 3,414,547 $ 1 5,000 1,313,812 2015 Amended Comments Re -appropriate to complete the Gore Creek Strategic Action Plan; Includes estimates for streambank repairs (from water to bank) and riparian repairs (from bank to land area and 1,000,000 revegetation).; mapping of water infrastructure, community education and outreach. Re - appropriate $1 M and transfer remaining $600K to 2016 to accompany total project to be refined once the strategic action plan is complete. 122,219 Would accompany repairs made with streambank/tract mitigation for storm water and culverts. Replacement of temporary skate park; Keep in the budget until permanent skate park finalized 1,668,278 Design & planning for a permanent skate park at the "Atrium" site $1.4M for park plus an additional $50K for public art 250,000 TOV portion of improvements to six portals into Ford Park 250,000 Placeholder for new Vail Trail near Golden Peak area 1,341,122 Public restrooms ($511 K), playground safety improvements ($449.9K), and $380K for lower bench improvements such as the waterline relocation, new pavers and ADA parking 100,000 Re -vegetate the slope down toward the river at the Ford Park parking lot originally scdhule in 2014 372,172 $120K for design/engineering; remainder for potential start this fall 449,226 To purchase sculptures, artwork, art programs and events; remainder is re -appropriated each year to accumulate enough funds; $5K for Art Pass program offset by revenue above 134,654 Annual rent paid by Vail Recreation Distric 113,983 2015 golf maintenance building repairs 124,133 Renovate changing rooms and restrooms 96,930 Renovate Tennis Club Roof 75.318 Renovate Restrooms Total includes $1.165M reimbursement from VRD, allocation of Recreation Enhancement - 9,961,347 Funds thru 2014 and Conference Center funds of $3.8M (Total project cost originally estimated at $6.8M, but per Council Sept'14, approved additional $3.9M cost to project. This was originally budgeted in 2016, but moving forward to accomany the contract for work 625,275 Re -appropriated balance less $380K for lower bench improvements (waterline, pavers and ADA parking) to the Ford Park Lower Bench Improvements project (see above). 10,586,622 1.350.812 1,668,278 1,668,278 For permanent skate park in Lionshead 1,973,553 1,973,553 Transfer remainder of Conference Center Funds for the Golf Course Clubhouse 1.148.741 (12.311.7741 9 7/21/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND 10 7/21/2015 2015 2015 1st 2nd Proposed Budget Supplemental Amended Supplemental Amended Comments Revenue E911 Board Revenue $ 797,382 $ $ 797,382 $ $ 797,382 Interagency Charges 1,099,174 1,099,174 1,099,174 Town of Vail Interagency Charge 630,588 630,588 630,588 Earnings on Investments 2,500 2,500 2,500 Other - - 10,000 10,000 IGA with Pitkin County for staffing Total Revenue 2,529,644 2,529,644 10,000 2,539,644 Expenditures Salaries & Benefits 2,039,931 2,039,931 10,000 2,049,931 IGA with Pitkin County for staffing Operating, Maintenance & Contracts 489,165 489,165 - 489,165 Capital Outlay - - - Total Expenditures 2,529,096 2,529,096 10,000 2,539,096 Revenue Over (Under) Expenditures 548 548 0 548 Other Financing Sources (Uses) Transfer to Capital Projects Fund - - Transfer from General Fund 22,338 22,338 22,338 Total Financing Sources (Uses) 22,338 22,338 22,338 Surplus Net of Transfers 22,886 22,886 22,886 Beginning Fund Balance 769,169 103,914 873,083 873,083 Ending Fund Balance $ 792,055 $ 895,969 $ $ 895,969 10 7/21/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CONFERENCE CENTER FUND Revenue Earnings on Investments Total Revenue Expenditures - General Government Capital Outlay Total Expenditures Other Financing Sources (Uses) Transfer to Real Estate Transfer Tax Fund Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 2015 2015 Original 2nd Proposed Budget Supplemental Amended Comments 1,200 10,000 11,200 1,200 11,200 - 1,973,553 1,973,553 Transfer remainder for Golf Clubhouse 1,200 (1,973,553) (1,962,353) 107,772 1,854,581 1,962,353 108,972 (118,972) - 11 7/21/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE TIMBER RIDGE ENTERPRISE FUND 12 7/21/2015 2015 2015 1st 2015 2nd Proposed Budget Supplemental Amended Supplemental Amended Revenue Rental Income $ 1,182,948 $ 1,182,948 $ 1,182,948 Ground Lease - Other Income 11,900 11,900 11,900 Total Revenue 1,194,848 - 1,194,848 - 1,194,848 Expenditures Operating, Maintenance & Contracts 589,697 589,697 589,697 Capital Outlay 100,000 572,000 672,000 (397,000) 275,000 Total Expenditures 689,697 572,000 1,261,697 (397,000) 864,697 Operating Income 505,151 (572,000) (66,849) 397,000 330,151 Non-operating Revenues (Expenses) Interest on Investments 1,560 - 1,560 - 1,560 Loan Principal Repayment to Capital Projects (351,155) - (351,155) - (351,155) Fund Interest Payment to Capital Projects Fund (138,487) - (138,487) - (138,487) Revenue Over (Under) Expenditures 17,069 (572,000) (554,931) 397,000 (157,931) Beginning Fund Balance 663,224 198,949 858,350 858,350 Ending Fund Balance $ 680,293 $ (373,051) $ 303,419 $ 397,000 $ 700,419 12 7/21/2015 ORDINANCE NO. 7 SERIES OF 2015 AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL FUND, POLICE CRIMES FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, CONFERENCE CENTER FUND, DISPATCH SERVICES FUND, AND TIMBER RIDGE ENTERPRISE FUND OF THE 2015 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2015 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 18, Series of 2014, adopting the 2015 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following budget adjustments for the 2015 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the following budget adjustments: General Fund $ 97,451 Police Crimes Fund 2,000 Capital Projects Fund (1,763,700) Real Estate Transfer Tax Fund 1,350,812 Conference Center Fund 1,973,553 Dispatch Services Fund 10,000 Timber Ridge Enterprise Fund (397,000) Total $ 1,273,116 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance No. 7, Series of 2015 7/21/2015 ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 7th day of July, 2015, and a public hearing shall be held on this Ordinance on the 21st day of July, 2015, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 21st day of July 2015. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 7, Series of 2015 7/21/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 21, 2015 ITEM/TOPIC: Ordinance No. 9, Series of 2015, Second Reading, an Ordinance establishing deadlines for the circulation and filing of candidate nomination petitions for the November 3, 2015 Regular Town Election PRESENTER(S): Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Town Council will consider an Ordinance which would revise nomination petition circulation dates from August to September and address the mailing and receipt of ballots from active military or overseas voters. BACKGROUND: Title 31 election law changes from the passage of HB 15-1130 revised the nomination petition circulation dates to August instead of September. This ordinance, if adopted, would set forth the original nomination petition circulation dates which were beginning on the fiftieth day prior to election day nd ending on the thirtieth day before the election (September 14 through October 2). ATTACHMENTS: 2015 Election Memorandum Ordinance No. 9, Series of 2015 7/21/2015 Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: July 21, 2015 Subject: November Election Administration — 2015 Legislative Update to Title 31, Municipal Elections In May, the Town Council decided to have a non -coordinated polling place election for the upcoming November election. Such elections are governed by Title 31 of the Colorado Revised Statutes. On May 27, 2015, the Governor signed HB 15-1130, which amended several sections of Title 31. The purpose of HB 15-1130 was to provide overseas military voters with additional time to return their ballots by mail in municipal elections. Under HB 15-1130, the timeframe for candidate nomination petitions is far earlier. The new timeline to circulate a petition begins August 4 and ends August 24 (between 91 and 71 days prior to the election). The former circulation dates were September 14 through October 2 (between 50 and 30 days prior to the election). In addition, under HB 15-1130, the Town must allow for the receipt of overseas military ballots for eight days after Election Day, so the deadline for the canvass and certification of the election has been moved to 10 days after Election Day, which is November 13 (formerly November 10). The Town Council has two options: (1) take no action, so the new August petition circulation dates would remain in place; (2) adopt an ordinance changing the petition circulation dates back to September 14 through October 2, based on the Town's authority as a home rule municipality. The ordinance option would not allow as much time for overseas military voters to return ballots. To be effective in time, Ordinance No 9, Series of 2015, was approved on first reading on July 7t" 7/21/2015 ORDINANCE NO. 9 SERIES 2015 AN ORDINANCE ESTABLISHING DEADLINES FOR THE CIRCULATION AND FILING OF CANDIDATE NOMINATION PETITIONS FOR THE NOVEMBER 3, 2015 REGULAR TOWN ELECTION WHEREAS, the Town's regular election is on November 3, 2015; WHEREAS, the Town Council previously determined that the regular election should be conducted as a non -coordinated polling place election; WHEREAS, non -coordinated polling place elections are generally governed by the Colorado Municipal Election Code, C.R.S. § 31-10-101, et seq.; WHEREAS, pursuant to § 2.1 of the Vail Town Charter, "Town elections shall be governed by the Colorado municipal election laws as now existing or hereafter amended or modified, except as otherwise provided by this charter, or by ordinance hereafter enacted."; WHEREAS, on May 27, 2015, House Bill 15-1130 ("HB 1130") took effect; WHEREAS, prior to the adoption of HB 1130, candidate nomination petitions could be circulated beginning on the 50th day prior to the election, and were required to be filed with the Town Clerk on or before the 30th day prior to the election; WHEREAS, HB 1130 changed the deadlines for the circulation and filing of candidate nomination petitions, so that nomination petitions can be circulated beginning on the 91St day prior to the election, and are required to be filed with the Town Clerk on or before the 71 st day prior to the election; WHEREAS, the purpose of HB 1130 was to allow additional time for active military or overseas voters to return their completed ballots to the Town; WHEREAS, the Town Council finds that the prior candidate nomination petition deadlines (50/30) are in the best interest of the Town's residents, candidates and registered voters; WHEREAS, the Town Council finds and determines that the prior deadlines (50/30) will allow sufficient time for active military or overseas voters to return their completed ballots to the Town, and will adequately ensure that such voters are able to exercise their right to vote in the Town's November 3, 2015 regular election; and WHEREAS, the Town's local election procedures are a matter of purely local concern, and the Town is expressly authorized by § 2.1 of the Vail Town Charter to adopt its own local election procedures. 1 7/2/2015 C:IPROGRAM FILES (X86)INEEVIA.COMIDOCCONVERTERPROITEMPINVDC13DA7181F-E79D-4C92-87D9- 8989CECA2C4EIVAILAGENDA.6626.1.2015 ELECTION-0070215.DOCX 7/21/2015 NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. The Town's November 3, 2015 regular election shall be governed by the Colorado Municipal Election Code, C.R.S. § 31-10-101, et seq., except as otherwise expressly provided in this ordinance. Section 2. Notwithstanding C.R.S. § 31-10-302(2), candidate nomination petitions for the Town's November 3, 2015 regular election may be circulated and signed beginning on the 50th day and ending on the 30th day prior to the day of election. Section 3. Notwithstanding C.R.S. § 31-10-302(6), each candidate nomination petition for the Town's November 3, 2015 regular election shall be filed with the Town Clerk no later than the 30th day prior to the day of election. Section 4. Notwithstanding C.R.S. § 31-10-102.8(2)(a), the Town Clerk shall mail a ballot and ballot materials for the Town's November 3, 2015 regular election to any person designed as an active military or overseas voter in the computerized statewide voter registration list as soon as practicable after ballot certification. Section 5. Notwithstanding C.R.S. § 31-10-303, any person who has been nominated and has accepted a nomination to be a candidate in the Town's November 3, 2015 regular election may cause his or her name to be withdrawn from such nomination at any time prior to 23 days prior to the day of election, by written affidavit. Section 6. Notwithstanding C.R.S. § 31-10-305, the Town Clerk shall decide on objections to nomination petitions for the Town's November 3, 2015 regular election no later than the 18th day prior to the day of election. Section 7. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 8. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 7th day of July, 2015 and a public hearing for second reading of this Ordinance set for the 21St day of July, 2015, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Andrew P. Daly, Mayor 2 7/2/2015 C: IPROGRA M FILES (X86) I NEEVIA. COMI DOCCONVERTERPROI TEMPI NVDC13DA7181 F-E79D-4C92-87D9- 8989CECA2C4EIVAILAGENDA.6626.1.2015 ELECTION-0070215.DOCX 7/21/2015 ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 21St day of July, 2015. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk 3 7/2/2015 C: IPROGRA M FILES (X86) I NEEVIA. COMI DOCCONVERTERPROI TEMPI NVDC13DA7181 F-E79D-4C92-87D9- 8989CECA2C4EIVAILAGENDA.6626.1.2015 ELECTION-0070215.DOCX 7/21/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 21, 2015 ITEM/TOPIC: Ordinance No. 10, Series of 2015, An Ordinance Prohibiting Marijuana Establishments in Town, Pursuant to Section 16 of Article XVIII of the Colorado Constitution PRESENTER(S): Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 10, Series of 2015 on first reading. BACKGROUND: The Town has had a moratorium in place on marijuana establishments since January 19, 2010. Pursuant to Article XVIII, § 16(5)(f) of the Colorado Constitution, the Town may "prohibit the operation of marijuana cultivation facilities, marijuana product manufacturing facilities, marijuana testing facilities, or retail marijuana stores through the enactment of an ordinance." STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 10, Series of 2015 ATTACHMENTS: Ordinance No. 10, Series of 2015 7/21/2015 ORDINANCE NO. 10 SERIES 2015 AN ORDINANCE PROHIBITING MARIJUANA ESTABLISHMENTS IN THE TOWN, PURSUANT TO SECTION 16 OF ARTICLE XVIII OF THE COLORADO CONSTITUTION WHEREAS, pursuant to Article XVIII, § 16(5)(f) of the Colorado Constitution, the Town may "prohibit the operation of marijuana cultivation facilities, marijuana product manufacturing facilities, marijuana testing facilities, or retail marijuana stores through the enactment of an ordinance"; and WHEREAS, the Town Council finds and determines that it is the best interest of the public health, safety and welfare for the Town to prohibit the location or operation of marijuana establishments in the Town. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. It is unlawful for any person to operate, cause to be operated, or permit to be operated in the Town a marijuana establishment, and marijuana establishments are hereby prohibited at any location in the Town. The Town shall not accept or process any applications for the operation of marijuana establishments in the Town. The operation of a marijuana establishment shall not be eligible for a determination of similar use pursuant to § 12-3-4 of the Vail Town Code, as amended, or any similar section of the Vail Town Code. Section 2. For purposes of this ordinance, the following terms shall have the following meanings: a. "Marijuana" means all parts of the plant of the genus cannabis whether growing or not, the seeds thereof, the resin extracted from any part of the plant, and every compound, manufacture, salt, derivative, mixture, or preparation of the plant, its seeds, or its resin, including marijuana concentrate, but excluding industrial hemp, fiber produced from the stalks, oil, or cake made from the seeds of the plant, sterilized seed of the plant which is incapable of germination, or the weight of any other ingredient combined with marijuana to prepare topical or oral administrations, food, drink, or other product. b. "Marijuana club" means a place not used for residential purposes where individuals gather to consume or grow marijuana, regardless of whether such place calls itself private or public or charges an admission or membership fee. C. "Marijuana cultivation facility" means a facility licensed to cultivate, prepare, and package marijuana and sell marijuana to retail marijuana stores, to marijuana product manufacturing facilities, and to other marijuana cultivation facilities, but not to consumers. 1 Ordinance No. 10, Series of 2015 7/21/2015 d. "Marijuana establishment" means and includes a marijuana cultivation facility, a marijuana testing facility, a marijuana product manufacturing facility, a retail marijuana store and a marijuana club. e. "Marijuana product manufacturing facility" means a facility licensed to purchase marijuana; manufacture, prepare and package marijuana products; and sell marijuana and marijuana products to other marijuana product manufacturing facilities and to retail marijuana stores, but not to consumers. f. "Marijuana testing facility" means a facility licensed to analyze and certify the safety and potency of marijuana. g. "Retail marijuana store" means a facility licensed to purchase marijuana from marijuana cultivation facilities or marijuana and marijuana products from marijuana product manufacturing facilities, or to sell marijuana or marijuana products to consumers. Section 3. The Town Council intends to review this ordinance and the prohibition contained herein every three years, provided that the Town Council's failure to conduct such review shall not affect the validity or effectiveness of the prohibition or this ordinance. Section 4. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 5. The Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 21St day of July, 2015 and a public hearing for second reading of this Ordinance set for the 4t" day of August, 2015, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. 2 Ordinance No. 10, Series of 2015 Andrew P. Daly, Mayor 7/21/2015 ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this day of , 2015. ATTEST: Patty McKenny, Town Clerk 3 Ordinance No. 10, Series of 2015 Andrew P. Daly, Mayor 7/21/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 21, 2015 ITEM/TOPIC: Adjournment (7:30 p.m.) 7/21/2015