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Home My WebLink About2015-09-01 Agenda and Supporting Documentation Town Council Work SessionNOTE 2 VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:45 P.M., SEPTEMBER 1, 2015 TOWN QFVAIL� Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. ITEM/TOPIC: DRB/PEC Update (10 min. ) PRESENTER(S): Jonathan Spence, Planner ITEM/TOPIC: First draft of the Town Manager's proposed 2016 Budget. (60 min.) PRESENTER(S): Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: Provide feedback in preparation of the first reading of the budget ordinance scheduled for October 6th. BACKGROUND: Please see attached memo. STAFF RECOMMENDATION: Provide feedback in preparation of the first reading of the budget ordinance scheduled for October 6th. 3. ITEM/TOPIC: Information Update: 1) November 3, 2015 Regular Municipal Election Calendar 2) Capital Programs and Projects Update YTD 2015 3) Comments from Vail's Community Picnics 4) July Sales Tax Report 5) August Revenue Highlights 5) Investment Report - 2nd Quarter (5 min. ) 4. ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports (15 min.) 5. ITEM/TOPIC: Executive Session, pursuant to 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Property Acquisition and Use of Unit #2 Vail Village Inn Phase V (15 min. ) 01 PRESENTER(S): Matt Mire, Town Attorney ITEM/TOPIC: Adjournment (3:30 p.m.) 9/1/2015 NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, SEPTEMBER 15, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS. On-going agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Future agenda items: Vail Municipal Site Redevelopment - 9/15 Decorative Lighting Code Amendments - 9/15 Insurance Services Update (VFD) - Oct Review parking rates for upcoming season - Oct DestiMetrics Transient Inventory Study Presentation - 10/6 Ordinance adopting new Building Codes - 10/6 First Reading 2016 Budget Ordinance - 10/6 Whistler Delegation Visit - 10/14 Vail Local Marketing District: 2016 Budget Resolution - 10/20 Vail Reinvestment Authority: 2016 Budget Resolution - 10/20 Second Reading 2016 Budget Ordinance - 10/20 2016 CSE Funding Allocation Recommendation - 12/1 VLMD Appointments - 12/15/15 CSE Board appointments - 12/15/15 Joint Meeting with VEAC (DestiMetrics Mountain Travel Update) - 12/15 Proposed future agenda items EGE Air Alliance Update - TBD Joint meeting with VLHA - TBD CIRSA Charter Review - TBD Cleanup Title 12, zoning amendments- TBD TIF Update- TBD Chamonix Project Update - TBD Gore Creek Water Quality Plan Update - TBD Vail Trails Update - TBD Environmental Strategic Plan Update - TBD Eagle County School District Meeting w/ Board - TBD Ford Park Leases - TBD Peer City Visit to Aspen - TBD Open Lands Strategic Plan - TBD Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD VRD Agreement for Skate Park - TBD Multi -Use Educational and Cultural Facility Review - TBD Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. 9/1/2015 9/l/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 1, 2015 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Jonathan Spence, Planner ATTACHMENTS: August 19, 2015 DRB Meeting Results August 24, 2015 PEC Meeting Results 9/1/2015 rowN of va MEMBERS PRESENT Peter Cope Andy Forstl Rollie Kjesbo Bill Pierce Doug Cahill DESIGN REVIEW BOARD AGENDA PUBLIC MEETING August 19, 2015 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS ABSENT PROJECT ORIENTATION 1:30pm SITE VISITS 1. Newell Residence - 1450 Buffehr Creek Road 2. Grace Residence - 1905 West Gore Creek Drive 3. Morning Dew Capital Residence - 3030 Booth Creek Drive 4. Reimers Residence - 3090 Booth Creek Drive 5. Lodge at Vail — 174 Gore Creek Drive MAIN AGENDA 3:OOpm Lodge at Vail DRB150366 George Final review of an exterior alteration (repaint) 174 Gore Creek Drive/Lot 1, Lodge Subdivision Applicant: Lodge at Vail, represented by Charley Viola ACTION: Table to 09/02/2015 MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 2. Pepi's DRB150271 Jonathan Final review of an exterior alteration (awning, weather screen) 231 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1 Applicant: Pepi Gramshammer, represented by Sign Design & Graphics ACTION: Table to 09/02/2015 MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 3. Newell Residence DRB150287 Jonathan Final review of an addition 1450 Buffehr Creek Road/Lot 2, Cliffside Subdivision Applicant: John Newell represented by RMT Architects ACTION: Table to 09/02/2015 MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 4. Rosenbach Residence DRB150325 Jonathan Final review of an exterior alteration (windows) 103 Rockledge Road/Lot 4, Block 7, Vail Village Filing 1 Raether Minor Subdivision Replat Applicant: Gary Rosenbach, represented by K.H. Webb ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 Page 1 9/1/2015 5. Morning Dew Capital DRB150318 Conceptual review of an addition (living space, garage) 3030 Booth Creek Drive/Lot 5, Block 4, Vail Village Filing 11 Applicant: Morning Dew Capital, represented by Krueger Architects ACTION: N/A 6. Reimers Residence DRB150329 Conceptual review of new construction (SFR) 3090 Booth Creek Drive/Lot 8, Block 3, Vail Village Filing 11 Applicant: Arthur Reimers, represented by Berglund Architects ACTION: N/A 7. Grace Residence DRB150358 Conceptual review of an exterior alteration (dormers) 1905 West Gore Creek Drive/Lot 27, Vail Village West Filing 2 Applicant: Gene Grace, represented by JMP Architects, Inc. ACTION: N/A STAFF APPROVALS Millers Lionshead LLC DRB150109 Final review of an exterior alteration (driveway, landscaping) 695 Forest Road/Lot 5, Block 2, Vail Village Filing 6 Applicant: Millers Lionshead LLC, represented by Steven Kirchner Jonathan Jonathan Jonathan Jonathan Cortina Residence DRB150143 Jonathan Final review of an addition (deck enclosure) 360 East Lionshead Circle Unit 4 (Lodge at Lionshead)/Lot 6, Block 1, Vail Lionshead Filing 2 Applicant: Eustaquio Cortina & Claudia Patricia Quijano First Bank DRB150155 Jonathan Final review of an exterior alteration (landscaping) 17 Vail Road/Lot G, Vail Village Filing No. 2 Applicant: First Bank, represented by Heather Sica Vail Custom Ski Homes DRB150288 Jonathan Final Review of a Construction Sign Final Review of a Sign Application (Construction Sign) Applicant: Vail Custom Ski Homes, represented by John Tyler Vail Custom Ski Homes DRB150289 Jonathan Final Review of a Sign Application (Construction Sign) 756 Forest Road/Vail Village Filing 6, Block 1, Lot 12 Applicant: Vail Custom Ski Homes, represented by John Tyler Lion's Ridge Apartment Homes DRB 150294 George Final review of a sign application (building ID) 1265 North Frontage Road West/Lot 2, Timber Ridge Subdivision Applicant: Lion's Ridge Apartments, represented by Berglund Architects Vail Clinic Inc. DRB150303 Final review of an exterior alteration (parking booth) Jonathan 181 West Meadow Drive/Lot E & F, Vail Village Filing 2 Applicant: Vail Clinic Inc, represented by Michael Pritchard Page 2 9/1/2015 Fisher 7131 Corp. DRB150313 Jonathan Final review of a changes to approved plans (windows/roof) 100 Vail Road/Lot O, Block 5D, Vail Village Filing 1 Applicant: Fisher 7131 Corp. represented by Nedbo Construction Blivas/Rubenstein Residences DRB150314 Jonathan Final review of an exterior alteration (driveway) 1463 Greenhill Court Units A & B/Lot 8, Glen Lyon Subdivision Applicant: Larry Blivas/Jeff Rubenstein, represented by Inter -Mtn Engineering Cueto Residence DRB150315 Jonathan Final review of an addition (bedroom) 1558A Vail Valley Drive/Lot 11A, Block 3, Vail Valley Filing 1 Applicant: Franscico Cueto, represented by Zehren & Associates Rad Ten Colorado LLC DRB150316 George Final review of an exterior alteration (sign) 278 Hanson Ranch Road/Lot A -C, Block 2, Vail Village Filing 1 Applicant: Rad Ten LLC represented by Ron Riley Mill Creek Circle LLC DRB150319 Jonathan Final review of an exterior alteration (roof) 328 Mill Creek Circle/Lot 4, Block 1, Vail Village Filing 1 Applicant: Mill Creek Circle LLC, represented by Berglund Architects Lestikow Residence DRB150321 Jonathan Final review of an exterior alteration (deck) 5020 Main Gore Place Unit M4/Vail East Townhomes & Condominiums Applicant: Mark Lestikow represented by NDG Architecture Hanseatic LLC Residence, DRB150323 Jonathan Final review of an addition (bedroom) 600 Vail Valley Drive/Tract B, Vail Village Filing 7 Applicant: Hanseatic LLC, represented by Pierce Architects Snyder Residence DRB150326 Jonathan Final review of an exterior alteration (landscaping) 2667 Bald Mountain Road/Lot 9E, Block 2, Vail Village Filing 13 Applicant: Charles & Jeanne Snyder Chalets at Lodge at Vail DRB 150327 Jonathan Final review of an exterior alteration (decks) 151 Vail Lane/Lot 1, Vail's Front Door Applicant: Chalets at Lodge at Vail, represented by Charley Viola Pine Ridge Townhouse Association DRB150328 Jonathan Final review of an exterior alteration (landscaping) 2195 & 2199 Chamonix Lane/Lots 2 & 3, Vail Heights Subdivision Applicant: Pine Ridge Townhouse Association, represented by Jared Theis Town of Vail DRB150332 Jonathan Final review of a changes to approved plans (paint) 1281 West Frontage Road/Timber Ridge Subdivision Applicant: Town of Vail, represented by David Leiby Page 3 9/1/2015 Miller Residence DRB150333 Jonathan Final review of an addition 1370 Sandstone Drive Unit 13/Lot G3, Lions Ridge Filing 2 Applicant: Mark Miller Crowther Residence DRB150334 Jonathan Final review of an addition 5197 Black Gore Drive Unit B7/Lot 6-8, Heather of Vail Applicant: David Crowther represented by BZ Construction Slifer Building LLC DRB150335 Jonathan Final review of an exterior alteration (sign) 230 Bridge Street/Lot B, Block 5, Vail Village Filing 1 Applicant: Rod Slifer represented by Sign Design Ronning Residence DRB150336 Jonathan Final review of a changes to approved plans (hot tub) 5074 Main Gore Drive/Lot 5, Vail Meadows Filing 1 Applicant: Wes Ronning represented by Piper Architecture Bogard Residence DRB150337 Jonathan Final review of an addition 1390 Briar Patch Lane Unit 2/Lot G2 & G6, Lions Ridge Filing 2 Applicant: Thomas Bogard represented by Martin Manley Architects Detterick Residence DRB150338 Jonathan Final review of an exterior alteration (deck) 4894 Meadow Lane/Lot 15, Block 7, Bighorn 5t" Addition Applicant: James Detterick represented by Rex Ingram Fleeger Residence DRB150339 Jonathan Final review of a change to approved plans (landscaping, windows) 2950 Booth Creek Drive/Lot 2, Block 3, Vail Village Filing 11 Applicant: Matt Fleeger, represented by Berglund Architects Saloon 4937 LLC DRB150340 Jonathan Final review of a sign (site development sign) 994 Ptarmigan Road/Lot 3, Block 4, Vail Village Filing 7 Applicant: Saloon 4937 LLC, represented by RA Nelson Gillett Residence DRB150342 Jonathan Final review of an exterior alteration (handrails) 1315 Spraddle Creek/Lot 12, Spraddle Creek Estates Applicant: Rose Gillett, represented by Ulf & Associates Antlers Condominium Association Inc. DRB150343 Jonathan Final review of an exterior alteration (entry) 680 Lionshead Place/Lot 3, Vail Lionshead Filing 3 Applicant: Antlers Condominium Association, represented by Tom Schlader Lavin Residence DRB150345 Jonathan Final review of an exterior alteration (paint) 1467 Greenhill court Unit B/Lot 10, Glen Lyon Subdivision Applicant: Sean Lavin, represented by Nedbo Construction Page 4 9/1/2015 Leever Residence DRB150347 Final review of a change to approved plans (extension) 5087 Main Gore Drive North/Lot 2 & 3, Block 1, Bighorn 5t" Addition Applicant: Harold Leever II, represented by Berglund Architects Town of Vail, Pitkin bus stop DRB150349 Final review of an exterior alteration (repairs) 3897 Bighorn Road/Parcel A, Pitkin Creek Park Applicant: Town of Vail, represented by John King Vail Clinic Inc. DRB150350 Final review of an exterior alteration (sign) 181 West Meadow Drive/Lots E & F, Vail Village Filing 2 Applicant: Vail Clinic Inc, represented by Braun Associates Inc. Mollenkopf Residence DRB150354 Final review of an exterior alteration (re -paint) 4916A Juniper Lane/Lot 3, Block 5, Bighorn 5t" Addition Applicant: John Mollenkopf, represented by Steve Clark Uhley Residence DRB150355 Final review of an exterior alteration (siding) 1180 Casolar Del Norte Drive/Lot 7, Casolar Vail Applicant: John Uhley Schuster Residence DRB150359 Final review of an exterior alteration (doors) 4570 Vail Racquet Club Drive/Vail Racquet Club Condominiums Applicant: Bradley Schuster represented by High Altitude Home Improvement Vail East Lodging Association OTC15-0044 Final review of an exterior alteration (roof) 4093 Spruce Way/Lot 4, Block 9, Bighorn 3rd Addition Applicant: Vail East Lodging Association represented by Snowcap Roofing Arraiz Residence OTC15-0045 Final review of an exterior alteration (windows) 4770 Bighorn Road Unit D1/Racquet Club Townhomes Applicant: Javier Arraiz represented by Antonio Rojas Jonathan Jonathan Jonathan Jonathan Jonathan Jonathan J. R. J. R. The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Page 5 9/1/2015 0 PLANNING AND ENVIRONMENTAL COMMISSION TOWN Of VA1 * August 24, 2015, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado Call to Order Members Present: Henry Pratt, Kirk Hansen, Dick Cleveland, John Rediker, John Ryan Lockman, Webb Martin, Brian Gillette Site Visit: Morning Dew Capital Residence — 3030 Booth Creek Drive — Cancelled 2. A request for a final review of a variance from Sections 12-6C-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for a fifty (50) square foot GRFA addition encroaching up to six (6) feet into the required fifteen (15) foot rear setback, located at 3030 Booth Creek Drive/Lot 5, Block 4, Vail Village Filing 11, and setting forth details in regard thereto. (PEC150026) Applicant: Morning Dew Capital, represented by Krueger Architecture & Design Planner: Jonathan Spence Action: Approve with conditions Motion: Cleveland Second: Rediker Vote: 7-0 Conditions: 1. Approval of this variance is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. 2. This approval does in no way authorize the use of the adjacent Town -owned Streamtract for any purpose including construction staging. No mowing, removal of vegetation, including willows, or building/development of any kind shall be permitted on the Streamtract property. Community Development Planner Jonathan Spence made a presentation as per staff memorandum and gave a brief history of the construction of the residence in 1973/1974 and the historical setback requirements. Commissioner Pratt requested clarification that this house was originally built prior to the change in setback from 10 feet to 15 feet and that this house was pre-existing to this change. Spence confirmed that this house was originally built when the setback requirement was 10 feet. Commissioner Lockman inquired about the requested GRFA as it does not match the amount listed in the encroachment. Spence clarified that the two do not match, but that the 50 square feet is actually the amount of the encroachment and not the total requested new GRFA. Commissioner Rediker inquired about exhibit A and where the exact location of the infill is located and how far this encroaches into the 50 foot streamtract. 9/1/2015 Spence indicated that this is the southeastern corner of the residence and that none of this encroaches into the streamtract. Applicant Representative, Karl Krueger, Kruger Architecture & Design indicated that they are in agreement with the presentation by Jonathan Spence and also introduced the owner of the property Tom Hackett. Mr. Hackett indicated that he is in fact the owner of the parcel listed under Morning Dew Capital. Commissioner Rediker inquired as to the length of time Mr. Hackett has owned the property and whether or not there is currently vegetation along the streambank. He also asked if the owner had any current plans to modify this area. Mr. Hackett stated that he has owned the property for approximately 2 '/2 weeks. Currently there is vegetation along the streambank and it is intended to be left alone. Spence clarified that this is town owned streamtract and is a great example of a property not making any improvements to this streamtract. Commissioner Pratt clarified why the questions regarding streamtract were important to the commission. Commissioner Cleveland asked Spence if there is any reason to add a condition regarding streamtract to the application. Spence was requested to add this condition to every property that is contiguous to the streamtract. Commissioner Cleveland concurred with the requested condition. Commissioner Martin inquired as to how the construction on the back side of the house would take place and if there was any need for large equipment. Krueger responded that there is a possibility that a small excavator may need to be brought in for the excavation. Commissioner Pratt opened the floor to the commissioners for comments. Commissioner Gillette agrees with staff recommendations. Commissioner Martin agrees with staff recommendations and believes the application meets the requirements of the variance. Commissioner Rediker stated that the need for variance is very minor in nature and fits within the criteria for the variance as indicated by staff recommendation. Commissioner Cleveland agrees with staff recommendations and construction does not extend beyond the current footprint. Agrees that this application meets the criteria. 9/1/2015 Commissioner Hansen supports staff recommendation on this application. Commissioner Lockman agrees with staff recommendation and that this application meets the criteria of the variance. Commissioner Pratt agrees with staff recommendation and believes that because the house was built prior to the change in setback that this variance is appropriate. 3. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code, to allow for the future development of Employee Housing Units on the Chamonix parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC150019) Applicant: Town of Vail Community Development Department Planner: George Ruther Action: Table to September 14, 2015 Motion: Hansen Second: Cleveland Vote: 7-0 4. A request for a final recommendation to the Vail Town Council of a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the former Cascade Village Theater and Colorado Mountain College property to include 14 dwelling units, one (1) onsite Employee Housing Unit and the preservation 4,087 square feet of existing commercial, retail and office space, located at 1310 Westhaven Drive/Cascade Village, and setting forth details in regard thereto. This project was previously approved most recently in 2007 and expired on June 1, 2015. (PEC150014) Applicant: Ultimate Cascade LLC, represented by Mauriello Planning Group Planner: Jonathan Spence Action: Table to September 14, 2015 Motion: Hansen Second: Cleveland Vote: 7-0 5. A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, to amend the approved development plan for the private school to establish the appropriate dimensional standards for a proposed employee housing unit (Headmasters House), a permitted use in the General Use (GU) Zone District, located at 3000 Booth Falls Road/Lot 1, Vail Mountain School, and setting forth details in regard thereto. (PEC150011) Applicant: Vail Mountain School, represented by Mauriello Planning Group Planner: Jonathan Spence Action: Withdrawn 6. Approval of Minutes July 27, 2015 Action: Approve Motion: Rediker Second: Gillette Vote: 6-0-1 (Martin abstained) August 10, 2015 Action: Approve Motion: Rediker abstained) Second: Gillette Vote: 5-0-2 (Pratt, Cleveland 9/1/2015 7. Informational Update Planner Spence informed the Commission that the September 14, 2015 meeting may have a significant number of applications and that the parking will be under construction. 8. Adjournment Motion: Cleveland Second: Gillette Vote: 7-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479- 2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department 9/1/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 1, 2015 ITEM/TOPIC: First draft of the Town Manager's proposed 2016 Budget. PRESENTER(S): Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: Provide feedback in preparation of the first reading of the budget ordinance scheduled for October 6th. BACKGROUND: Please see attached memo. STAFF RECOMMENDATION: Provide feedback in preparation of the first reading of the budget ordinance scheduled for October 6th. ATTACHMENTS: 2016 Budget 9/1/2015 Memorandum TO: Vail Town Council FROM: Finance Department DATE: September 1, 2015 SUBJECT: First Draft 2016 Town Manager's Budget I. SUMMARY A first look at the 2016 Town Manager's budget proposal II. DISCUSSION This first draft of the 2016 Town Manager's budget includes the proposed revenue and expenditures for the General Fund, a summary of changes in personnel, funding recommendations for Council contributions and additional information on the five-year capital plan initially presented on July 7th. Staff is requesting feedback on these items as we move forward in developing the 2016 budget ordinance which will be presented on October 6th for first reading. On July 7th, Council and staff held a budget preview meeting where preliminary revenue and expenditure discussions took place. The purpose of the meeting was to provide a high-level preview of the town's 2016 budget process and gather feedback from Council on preliminary budget assumptions. The following outcomes / feedback from the July budget meeting were included in the creation of this first draft of the 2016 budget: • Use a sales tax revenue projection of 4.5% over 2015 amended budget • A 1 % increase to the operating budgets in departments was approved however the 1 % does not include specific increases that may be requested by departments to meet the stated goals of the upcoming budget year. • Department directors were encouraged to analyze the impacts to core services from special events, new facilities and environmental initiatives (such as recycling and water quality); and to propose solutions to those impacts within the budget process. • Council supported a proposed performance-based merit increase of a minimum of 5%. • Council reviewed the list of "unfunded" capital projects and updated the list with changes in priority levels, as well as the addition of newly -identified projects. 9/1/2015 Below are details of assumptions used in the development of the proposed 2016 budget: 2016 Revenue Total General Fund revenues are estimated at $37.0 million, a 5.7% increase from the 2015 amended budget. This includes a 4.5% increase in sales tax collections, with 62% of the estimated $25.6 million going to the General Fund and remaining 38% to the Capital Projects Fund. Year to date collections in 2015 are currently up 5.2% from 2014 and 2.3% up from budget. Property tax collections are estimated at $4.9 million, a 14.2% from 2015 amended budget and are based on the most recent report from the County Assessor's office. Lift tax collections of $4.7 million are projected at a 7% increase from 2015 based on historical annual increases and include a small increase for new summer on -mountain activities. Collections for the 2014/15 ski season were up 9.0% from the prior ski season. Parking revenue of $4.2 million is a 5.0% increase from 2015 budget. Currently no increase in pricing of either parking passes or daily rates is assumed. Construction permit fees ("Licenses and Permits") totaling $1.6 million are 3.6% higher than 2015 budget based on current year-to-date and historical activity. Major redevelopment projects are not included at this time. Real Estate Transfer Tax revenue is projected at $6.5 million, a 5% increase over 2015 amended budget and a 5% decrease from 2014 actual. 2014 was a record year since the peak in 2008, second only to collections in 2010. Estimated impact from the sale of Strata units has been included in 2017 and 2018. Construction Use Tax revenue is projected at $1.5 million, a 14% decrease from the 2015 amended budget. The estimate is based on a five-year history, and does not assume any major redevelopment projects at this time; 2014 and 2015 collections included large projects such as Strata, Marriott Residences, the eastern portion of Timber Ridge (now known as Lionsridge Apartments) and redevelopment of the Vail Valley Medical Center. Endowment / Charitable Fund Inquiry Staff has done some preliminary research on this topic based on Council's Action Plan tactic of "Develop and promote a TOV Endowment Fund". We'd like to return with a separate agenda item on this topic for the purposes of reviewing the options available to Council in pursuing a fund for accepting endowments or donations. 2016 Expenditures Total expenditures for the General Fund are proposed at $36.7 million, a 4.8% increase from 2015 amended budget. As a service organization, the majority of spending relates to staffing. For 2016, this represents $23.1 million or 63% of total expenditures which includes benefits, and a 5% proposed merit increase based on employee performance. In support of the five percent merit proposed in the 2016 budget, the compensation survey is showing we are making up ground and reaching average levels in several employment categories. While entry level and department head positions are trending slightly below average in comparison surveys, our skilled trades and mid -management positions are average or even slightly above. The best news is in the benefits area where costs have been holding steady, which is a significant change from prior years of consistent increases. Town of Vail Page 2 9/1/2015 The town's operations are proposed to be supported by 300.3 full time equivalent (FTE) positions in 2016, a 12.17 FTE (or 4.2 %) increase from the prior year. The majority of the increase (7.16 of the 12.17) is to account for current personal already providing services previously approved by Council, such as increased bus service during the summer months and parking hosts that not only direct guests when entering the parking structures, but also monitor structure capacity and cleanliness. The parking hosts also staff the Ford Park and Soccer parking lot areas during special events and managed parking days. Since 2011, Council approved funding for increased bus service and parking services, with a commitment to maintaining those service levels this May. Now that Council has made these services more permanent, staff recommends adjusting the headcount by a total of 7.16 FTE to properly account for personnel already providing services: • 8 full time bus drivers (all are already budgeted as winter seasonal employees, but have been providing summer service as well). This is offset by 3.04 seasonal driver headcount. Net impact + 4.96 FTE • 2 summer seasonal bus drivers +.76 FTE • 3 summer seasonal parking attendants/hosts (Memorial Day — September) +1.44 FTE The new headcount requests are a reflection of the impacts of special events, an increased number of guests visiting Vail and the standard of quality and safety in servicing those guests. Managers have made the following requests for an additional 5.01 headcount: 2 full time maintenance workers, offset by the elimination of a seasonal position. Net impact +1.54 FTE. The maintenance workers are requested to address the increased visitation from guests in Vail, not only during special events, but also to implement mandatory recycling efforts. • Conversion to full time a heavy equipment operator/irrigation tech, offset by the elimination of 2 seasonal positions. Net impact +.02 FTE. The conversion of this position to full time would improve consistency, require less training time and allows for additional weeks to prepare for both the summer and winter seasons. The town's many irrigation systems are complex and efficiencies would be gained if trained staff are able to service them without a supervisor present. Similarly, a fully trained heavy equipment operator will help to address newer snow removal challenges created by the town's changes to infrastructure such as plowing frontage road parking areas, Ford Park parking areas, Golf Clubhouse parking area, etc. 1.0 full time Police investigator for work on the drug unit. This headcount will be considered "fixed term" and will be reviewed after the first year. Please see the attached memo from the Police Department for more details on this request. • Convert a contracted special events position to a 32-hours/week regular employee, offset by a reduced schedule for the special events coordinator down to 32 hours/week. Net impact + 0.5 FTE • Conversion of the Human Resources coordinator to full-time from seasonal. This request is based on the need for increased reporting and tracking of healthcare benefits; staff currently estimates the increase is needed for the next two years so this headcount is considered "fixed term". Net impact +.5 FTE Increase the Forest Health crew to 6 for the full summer season. Currently 4 are hired for the full season, and 2 for a shorter season. Net impact +0.5 FTE. This request is paid for by the RETT Fund and would provide a fully -staffed wildland engine during the high fire danger period and help retain "returning" seasonal crew members from year to year. Increase the Fire Department headcount by 1.0 fire fighter position. This position is requested as part of a planned future organizational structure by utilizing the vacant Town of Vail Page 3 9/1/2015 Deputy Chief position plus adding the requested 1.0 fire fighter to increase the number of staff able to respond to emergencies and address the current challenges faced by the department in staffing the Fire Resident program. Please see the attached memo from the Fire Department for more details on this request. Increase to seasonal Library staffing (hours increase only, not additional personnel) of 0.2 FTE to implement and maintain a digital repository project in coordination with a region -wide program. Elimination of intern headcount. Net impact — 0.25 FTE. The town currently budgets a total of $33,900 for four interns in the Community Development, Human Resources and Public Works (GIS) departments. Since these interns only work for a few months of the year, they will not be included in the town's overall headcount. Please refer to page 10 for summary of FTE changes, and page 11 for a 10 -year history of the town's FTE count. Benefits for the entire organization are projected to total $7.6 million, which includes approximately 30 employees eligible for healthcare through the Affordable Care Act (ACA). The number of employees budgeted for healthcare has not changed since 2015. Total costs are a 4.8% increase from the 2015 budget, but remain flat as a percentage of salaries. Please refer to page 13 for the break-out of all employee benefits. "Contributions and Special Events" line item in the General Fund budget includes the Economic Development / Commission on Special Event department, as well as staff recommendations for Council Contributions. Please see pages 14-19 for a summary of contribution requests and recommendations. Three funding requests were submitted after the June 30th deadline; specifically the Vail Valley Foundation has requested $175,000 for an expansion of the "Birds of Prey" event into Vail, Castle Peak Senior Center has requested $50,000 in additional funding support to help offset construction overruns (the town contributed $200,000 to the original construction costs) and Walking Mountains has requested $150,000 for various expenditures relating to the next phase in the "Actively Green" certification process. In 2014 and 2015 Council supported the "Actively Green" program for a total of $57,000 for the two years. Staff has included only $40,000 for the continuation of the "grass roots" Actively Green programming in the RETT budget at this time. Any other funding for the above requests would have to be paid for out of reserves, and staff is requesting Council for feedback; Please see attached applications for more details. The Commission on Special Events (CSE) proposed budget has been increased by 3%, for total event spending of $875,800. This includes funding from both the General Fund ($575,800) and the Marketing Fund ($300,000) which is sourced from business license revenue. Funding for the "Education and Enrichment" category is being proposed at $150,000 based on a recommended level by the CSE. Please see attached proposal from the CSE regarding this budget request. Staff has currently included a 3% increase on the original $91,800, for a total of $94,554 in the General Fund budget for this category. Departmental spending of $7.8 million (also labeled as "All Other Operating" in the General Fund statement on page 20) is a 4.9% increase from the 2015 amended budget. The following items represent significant increases over the prior year spending: Town of Vail Page 4 9/1/2015 • Snow hauling contracts increased by $30K (more urgency for areas that have limited snow storage such as Ford Park parking lot, Golf Clubhouse parking area, Safeway and other frontage road parking areas, etc) • Restroom cleaning throughout town (higher frequency year-round, including increased service during special events and high-volume periods) $50K. This line item has been over budget the last two years by $83K and $58K respectively. • Increased number of trash bags (three types of bags now required) to be used with the increased number of recycling receptacles throughout town combined with higher cost for compostable trash bags; In addition, the previous low cost vendor is no longer available ($32.4K) • Consolidated line item for marketing/branding/guest services ($40K) to include updates to interior/exterior Welcome Center display materials; continuation of seasonal roundabout banners, new cattle guard cover treatments; updates to vvv.vaileventparking.com, etc. • Bi -annual community survey ($30K) via internet/mail • Competitive analysis follow up regarding focus groups and online focus groups via outreach to children/grandchildren of residents/property owners and other millenials ($25K) • Second homeowner outreach initiative ($20K) to include mailings and winter/summer receptions hosted by the town with emphasis on relationship building and philanthropy • Increased air service to Charlotte and Oakland ($75K requested); the town currently contributes $75,000 to support the Toronto and Houston air service. Please see attached memo for details on this request. This General Fund budget proposal for 2016 results in an ending fund balance of $19.2 million or 52% of annual revenues. Five -Year Capital Plan The five-year capital plan for the Capital Projects Fund and the Real Estate Transfer Tax (RETT) Fund is included on pages 20-24. As in the previous capital worksheets, cost increases are highlighted in orange, revisions or new requests are highlighted in green, and items previously included as placeholders are highlighted in blue. The following changes were made after Council feedback during the Budget Preview work session and further staff review: Capital Projects Fund (2016 Additions): $150,000 for an update of the Traffic Impact Fee policy and Transportation Master Plan $350,000 (each) for major bridge repairs to the West Forest Rd Bridge and Kinnickinnick (West) Bridge. Various equipment for the Police Department, such as replacement of 9 year old tasers ($31.8K), outfitting police cars with automated external defibrillators ($9.9K), a public safety ID printer which allows automated tracking of all resources that respond or report to large special event or incidents (was used during the 2015 World Alpine Championships) $8.71K and the purchase of 20 body -worn cameras for sworn officers ($69.6K) which includes software and data retention costs. Please see attached memo after the Capital & RETT worksheets for additional information on the body worn cameras. • $50,000 for a new generator for the East Vail Fire Station which is very outdated Town of Vail Page 5 9/1/2015 • $55,000 to replace two in -ground vehicle lifts originally installed in 2002 with portable vehicle lifts for the Fleet department. This equipment lifts the vehicles so they can be serviced from below. $145,000 in vehicle expansion for the following: 4 flatbed pickup trucks for the streets crews, electricians, irrigation crew and wildland fire crew (currently using a "hold -over" truck previously used by the trash crew, now deemed unsafe to drive). The streets truck request accompanies additional headcount requested for the purpose of more efficient distribution of labor. If the headcount is not approved, 1 truck will also be removed from the budget proposal. $200,000 to develop and promote an interactive map of Vail for use by visitors on both kiosks in town and on mobile devices. Cost to be offset with $50,000 share with Vail Local Marketing District. Staff plans to approach Vail Resorts for potential partner cost - share as well. $16,000 Fire hose replacement • $500,000 contribution toward the Colorado Ski Museum renovation in included at this time. Total project budget is $2.6 million. Please see attached memo from the Ski Museum. • $3.5 million to replace buses is planned for 2016 based on replacement schedule. Council requested to revisit the prospect of alternative fuels. Please see attached memo; Also available upon request is the alternative fuels study done in 2014 by SGM. $250,000 to replace interior bus wash equipment; current equipment is 20 years old and beyond its useful life. Newer equipment has better technology • $175,000 for replacement of windows at the town's Buzzard Park employee housing complex (24 units built in the late 90's). • $250,000 to replace exterior truck wash equipment (for vehicles too large to fit in the interior wash), install drainage filtering for water quality improvement and provide a safer surface for employees to wash the trucks in winter conditions The Capital Projects Fund is currently projected with an ending fund balance of $13.2 million in 2016, and a fund balance of $22.5 million at the end of 2020. RETT Fund (2016 Additions): • The annual capital budget meeting with the Vail Recreation District will be held prior to the 1s' reading of the budget ordinance so that the five-year plan for shared capital maintenance can been updated to include proposed spending for VRD-managed town assets. • Council contribution requests currently included: $69,010 annual operating support of the Betty Ford Alpine Gardens (3% increase), $45,000 program support for the Eagle River Watershed Council and $40,000 for Walking Mountains "Actively Green" recycling certification program. • $1.05 million for construction of pickle ball courts at Golden Peak • $200,000 in landscape improvements in current landscape areas of Ford Park • Water Quality/Storm Water improvements was previously budgeted with a placeholder of $400,000 per year from 2016-2020, but has been increased to $1.0 million in 2016, $500K in 2017 and back up to $1.0 million in 2018 — 2020. This work includes installation of storm drainage water quality improvements based on needs assessed by the strategic Gore Creek Water Quality Improvement Plan being finalized in 2015. • $150,000 for the planning & design for major repairs to the Slifer Plaza (construction in 2017). Town of Vail Page 6 9/1/2015 The RETT Fund is currently projected with an ending fund balance of $2.1 million in 2016, and a fund balance of $8.9 million at the end of 2020. Marketing Fund The Marketing Fund is generated through the collection of annual business license fees. The 2016 budget is projected flat with 2015, with $300,000 in expenditures used toward the Commission on Special Events. Conference Center Fund The Conference Center Fund is projected to be depleted by the end of 2015, with a reimbursement to the RETT Fund for the construction of the Golf Clubhouse and Nordic Center. Heavy Equipment Fund This is an internal services fund that manages the maintenance and repair of town vehicles and equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are charged back to the departments based on their use of the vehicles and equipment. The Heavy Equipment Fund (HEF) includes approximately $821,400 to purchase replacement vehicles in 2016. The vehicles are scheduled to be replaced at determined intervals. Funding for the HEF consists of charges to departments using the equipment and sales or trade-ins of old equipment. Projected fund balance is $1.6 million for the end of 2016. Health Insurance Fund This is an internal services fund that manages the town's health insurance plans. Costs are charged back to the town departments and employees through payroll deductions. The 2016 proposed budget anticipates a "break-even" outcome for the year, with no increase from 2015 budget for either the town departments or employees. This is a rare occurrence, as we typically have increases each year. This is the result of a two year positive trend in health claims. Projected fund balance is $2.4 million for the end of 2016. Dispatch Services Fund This is an enterprise fund that manages county -wide 911 emergency services. The 2016 budget proposal has been impacted by a reduction in funding from the E911 Authority Board. From 2010- 2014 the Board funded 10 dispatch positions. In 2015 that was reduced to 9, and in 2016 that has been reduced to 8. The Dispatch Services Fund is projected to end the 2016 budget year with a deficit of $5,588. Remaining fund balance will be $890.4K. Timber Ridge Enterprise Fund The 10 acre property at Timber Ridge is owned by the town, with the eastern half of the property under lease to Lion's Ridge Apartment Homes with no lease payment for ten years. The Timber Ridge Enterprise Fund includes only the operating budget for the western half of the property (96 units, with 54 units under master lease to Vail Resorts). The 2016 proposed budget reflects a deficit of $38,822 after payment of all operating expenses, principal and interest due to the capital projects fund, and $335,340 set aside for capital projects. Specifically the capital improvements represent the first phase of Vail Resort's leased units (18 units of the 54). The improvements are tentatively planned over a 3 -year timeframe and will be offset by rent increases for those units. This is a preliminary draft. III. ACTION REQUESTED OF COUNCIL Staff requests feedback from Council on this preliminary budget draft in preparation for the first reading of the 2016 Budget scheduled for October 61h Town of Vail Page 7 9/1/2015 To: Town Council From: Stan Zemler, Town Manager Dwight Henninger, Chief of Police Craig Bettis, Commander Date: August 17th, 2015 Subject: 29th Officer Position Narcotics Request Summary To add a Fixed Term FTE position of an additional Police Officer assigned to Narcotics enforcement. The 291h officer position will be evaluated on a 6 month basis for a period of two years. After two years, the bi-annual evaluations will be taken into account to determine the appropriate allocation of patrol staffing, based on community needs and crime. The total cost is: $89,537.82 annually. There will be no reductions in the other services provided to our citizens and guests due to the drug enforcement work. By adding this FTE the Town will be doing its part to ensure a safe and secure environment for our guests and children. Background Historically, between 1994 and 1999, the department had an authorized level of 33 sworn personnel. In 2001, the authorized level of sworn staff was reduced to 31, and in 2002, further reduced to 27. In 2004, a 28th position was added for 1-70 enforcement but rendered frozen since 2009. Despite Vail's 50 -year population growth population and the increased frequency and scale of special events, the number of the police department's sworn staff has declined since 1999. Vail has grown at a rapid pace of 17.1 %, ("City -Data." Onboard Informatics, 2003- 2012. Aug 2012. www.city-data.com/city/Vail-Colorado.html), a trend Town planners anticipate will continue into the future. Vail Police Department's current staffing: 28 Sworn X28 0 The following numbers reflect authorized staffing changes within the department over the past eighteen years: r 29 27 29 28+ 28+ 28 28 -1 9/11/2015 P0Lt TOWN OF VA!t' RT � 75 South Frontage Road West Police Department Vail, Colorado 81657 970.479.2210 vailgov.com/police 970.479.2216 fax To: Town Council From: Stan Zemler, Town Manager Dwight Henninger, Chief of Police Craig Bettis, Commander Date: August 17th, 2015 Subject: 29th Officer Position Narcotics Request Summary To add a Fixed Term FTE position of an additional Police Officer assigned to Narcotics enforcement. The 291h officer position will be evaluated on a 6 month basis for a period of two years. After two years, the bi-annual evaluations will be taken into account to determine the appropriate allocation of patrol staffing, based on community needs and crime. The total cost is: $89,537.82 annually. There will be no reductions in the other services provided to our citizens and guests due to the drug enforcement work. By adding this FTE the Town will be doing its part to ensure a safe and secure environment for our guests and children. Background Historically, between 1994 and 1999, the department had an authorized level of 33 sworn personnel. In 2001, the authorized level of sworn staff was reduced to 31, and in 2002, further reduced to 27. In 2004, a 28th position was added for 1-70 enforcement but rendered frozen since 2009. Despite Vail's 50 -year population growth population and the increased frequency and scale of special events, the number of the police department's sworn staff has declined since 1999. Vail has grown at a rapid pace of 17.1 %, ("City -Data." Onboard Informatics, 2003- 2012. Aug 2012. www.city-data.com/city/Vail-Colorado.html), a trend Town planners anticipate will continue into the future. Vail Police Department's current staffing: 28 Sworn X28 0 The following numbers reflect authorized staffing changes within the department over the past eighteen years: r 29 27 29 28+ 28+ 28 28 -1 9/11/2015 1 Froze 1 Froze In 2014, numerous pieces of local intelligence and a comprehensive report done in our region by the Drug Enforcement Administration foreshadowed the critical urgency for police departments in Eagle County to leverage resources and combat the growing drug problem. Overview In March 2015, Vail Police began addressing through enlisting limited existing, but dedicated investigative resources to the illegal drug market in the Town of Vail. The Operations Commander assumed the role of Special Events with support from CEO and Patrol, allowing the Special Event Sergeant position to be reassigned to Narcotics. Currently, the Vail Unified Drug Unit is composed of one full-time Vail PD narcotics sergeant who served five years on the TRIDENT drug task force, one full time (over hire for the 2015's) narcotics detective, and one part time officer working split shifts between VUDU and uniformed patrol duties. The team is tasked with disrupting drug trafficking and felony drug abuse. The team relies on the use of Confidential Informants to work these cases. This units' focus is to make a local impact on high intensity drug activity within the Town of Vail, specifically, the bar district. In addition to this, the team will be actively engage in youth diversion through drug education in schools throughout the Town of Vail. The unit is currently funded internally through the Vail Police budget and equipped with existing resources. Strategy includes growing the unit with staff from surrounding agencies to provide a more collaborative countywide approach. Although the unit's primary focus is drug investigation they help support patrol services as needed by backfilling shifts and by working high crime pattern activity such as, theft rings, car break-in's, ski thefts and other major cases. It is important to recognize that an increase in dedicated resources to support drug investigations has proven to help reduce overall crime and the need for more general police services. Many crimes in our valley are committed as a result of drug activity i.e. fights, sex assault, domestic violence cases, vehicle break-ins and overdoses. Additionally, drug users seeking ways to expand their income tend to turn to nefarious measures like theft, or identity theft to feed their drug problem. Nationwide local impact drug investigations had a direct result in lowering overall crime in any city, town or county. Recent Activity In March, 2015 VUDU began an investigation after receiving intelligence regarding drug activity at the Vail Underground. Through the use of several Confidential Informants, VUDU confirmed that three separate employees of the Vail Underground were distributing cocaine on site. In addition to this, the bar was a "safe haven" for several other high intensity cocaine distributors to conduct their cocaine sales to staff and customers. The case investigation began with controlled purchases of gram quantities of cocaine at the Vail Underground, but evolved to higher level dealers in the drug trafficking organization, and ounce deals of cocaine off site. Through the course of this case, detectives used various methods of investigation including GPS trackers and phone toll analysis. Detectives were able to determine they had fully identified the sources of cocaine supply that were supplying Vail with ounce quantities of cocaine. Detectives also confirmed that these individuals were being sourced outside the Vail area, by Front Range kilogram quantity cocaine dealers. Knowing that detectives had fully Town of Vail Page 2 9/1/2015 exploited this Drug Trafficking Organization by identifying the sources of supply and co- conspirators, detective took the case down. The case take down consisted of two separate search warrants and 9 arrest warrants. The search warrants were executed with the use of the Eagle County Special Operations Unit due to the level of risk associated with the suspects, which included known weapons. The search warrants were conducted without incident and lead to the additional charges of three adult males on felony level drug offenses. Three vehicles were seized. These vehicles where used in the commission of felony drug sales and conspiracy. Through the course of the investigation of the Vail Underground DTO, VUDU seized approximately 324.7 grams of cocaine (11.45 ounces) which has a street value of approximately $33,000.00. In addition to this, detectives seized 13.3 grams of MDMA (ecstasy a schedule I controlled substance), 2 guns, one of which was confirmed stolen by the ATF, heroin, ketamine, psilocybin mushrooms, morphine, $2,335.00 in U.S. Currency and clonazepam. Approximately 750 doses of LSD were seized; this has a street value of approximately $9,000.00. Through the course of this investigation a total of 16 people were arrested three of which have not been charged yet. This case was presented to a grand jury. All 9 individuals involved in the Drug Trafficking Organization were indicted on drug offenses and conspiracy. After the recent media attention, numerous positive comments have been received from the public. In 2014, the Vail Police Department had 45 drug arrests. This case investigation was a three month investigation and produced 16 felony drug distribution arrests. In addition to proactive drug enforcement, VUDU is actively involved in youth drug educations and prevention. VUDU speaks to local schools regarding education and prevention of drugs. They recently spoke to an 8th grade class and Vail Ski and Snowboard Academy regarding issues associated with marijuana. VUDU attends Camp 911, which educates youth throughout the Vail Valley on the dangers associated with drugs. Factors in Making Staffing Decisions: Good staffing levels are essential to effective proactive problem solving and intervention activities. This position is necessary to maintain a strong hold on the illicit drug activity in Vail. Getting rid of the split position ('/2 patrol time and '/2 narcotics unit) and adding a full time position addresses the urgent need to impact the growing drug problem in the Vail community and our ability to service and build trust in our community compels us to request to fill Vail Police Department's 29th officer position. Additionally, the current split position will be needed full time in patrol during the winter to handle regular calls for service and other town priorities. Open drug sales in liquor establishments in Vail is not up to the TOV brand standards, we need to prevent this type of activity to maintain the safe and secure environment we currently enjoy in Vail for our residents and guests. The Vail PD would hope your review of our request for the 29th officer position is a separate consideration and one intended to support the critical urgency for police departments in Eagle County to leverage resources and combat the growing drug problem. Town of Vail Page 3 9/1/2015 0 rowN of vain Memorandum To: Stan Zemler, Town Manager From: Mark Novak, Fire Chief Date: August 26, 2015 Subject: Fire Suppression FTE Count I. Background For FY 2016 the Fire Department is requesting the addition of one FTE. Addition of this FTE will address a number of critical staffing, command and administrative issues. Currently we are having difficulty recruiting a sufficient pool of qualified applicants for the Resident Firefighter position. The Resident program has not been fully staffed since spring of 2015. A national recruitment was conducted in May of 2015 which resulted in the selection of two candidates, with only one successfully entering the program. We are currently conducting another national recruitment. In the current recruitment, there were less than twenty-five qualified applicants. Of these applicants, only nine chose to enter into the testing process. This plan would use the existing unfilled Deputy Chief Position and the new FTE to fill Firefighter positions. Along with filling these positions at the entry level of the organization, two of the current Captains would be able to function independently from the engine crew. This is part of a long term plan to transition mid-level management responsibilities away from line supervisors, allowing the line supervisors to focus on service delivery and crew development. The Captain would function as both a fire suppression employee and a manager. Emergency operations would be improved by providing a designated incident commander, which is consistent with nationally recognized best practices. This model would also provide flexibility in deployment, potentially reducing the need for multiple fire engines to respond to certain types of incidents. The Captain would also have the flexibility to attend meetings, that personnel assigned to a fire engine cannot normally attend, as well as provide increased availability to the public. This plan addresses a number of issues: • Builds consistency and depth at the Firefighter level, which is the foundation of our service delivery. Currently the organization is experiencing difficulty filling Resident Firefighter positions. • Provides for consistent Incident Command • Provides supervision at the shift level 9/1/2015 • Allows Captains to focus on administration/management as opposed to the current situation in which Captains serve as both managers and unit supervisors. • Provides for consistent participation in RHMAEC operations group • Provides for consistent participation in radio system users group • Improves coordination with both fleet maintenance and facilities • Increases continuity and accountability of administrative projects o Incident reporting Quality Assurance o IT liaison o Dispatch liaison and policy group o Facilities coordinator o Health and Safety Officer • Provides in-house training officer, improves continuity and quality of training, while continuing training coordination with ERFPD • Provides oversight of rescue programs • Improved oversight and coordination of Resident Firefighter Program • Reduces workload on Human Resources Department • Allows implementation and management of engine company fire prevention inspection program • Provides increased mentoring and employee development both at the company level and for those aspiring to become a chief officer • Allows for development of fire prevention succession plan, builds depth in the fire prevention division and improves customer service for contractors/installers. This proposal is consistent with the following goals and initiatives established by the Council Action Plan and the Organizational Action Plan: • Create a Town of Vail transition plan to develop future leaders to continue the unique traditions, values and culture of the TOV • Invest in succession planning to include bench strength development, transfer of leadership and institutional knowledge • Maintain and improve a high level of readiness and response to natural and man- made threats to ensure a safe and secure community with continued focus on emergency preparedness, including wildfire mitigation, education, prevention and effective evacuation strategies • Explore organizational staffing design models that enable the organization to be nimble, dynamic, focused and flexible, while tapping talents of middle managers II. Request Allocate one additional FTE to fund 001-3210. This FTE would be a position in grade 23F -Firefighter The costs associated with one new position at grade 23F are as follows: Salary: $52,853 Benefits: $22,546 Town of Vail Page 2 9/1/2015 The costs listed above are the gross costs of the additional FTE, Net cost would be reduced due to salary savings of the Deputy Chief classification and due to the fact that a number of employees would be new in their positions. This results in savings both due these employees being in the lower end of their salary range and not receiving a merit increase during their first year in their new position. With these savings, the net salary savings would be $11,156 and the net benefit savings is estimated at $4630. Town of Vail Page 3 9/1/2015 iP]TiIT11i2 0 VAIL' 75 South Frontage Road West Vail, Colorado 81657 vailgov.com Memo: To: Kathleen Halloran, TOV Finance Director From: Commission on Special Events CC: Sybill Navas, Kelli McDonald, Laura Waniuk Date: August 7, 2015 Re: CSE 2016 Budget Request Commission on Special Events 970.477.3551 970.479.2157 fax The members of the Commission on Special Events respectfully submit the request to increase budget funds for 2016. The CSE has noted the interest of the current Town Council to expand educational and enrichment events (currently referred to as "Tier IV" events) in line with the Town's mission statement to "Grow a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities". The current budget of $91,800 for educational and enrichment events does not allow for continued growth in this area. The CSE foresees an increase in event requests in this category for 2016 and would like to be able to support the events that will help grow Vail's mission of providing cultural and educational opportunities for our guests and residents. The CSE welcomes the 3% budget increase in the Recreation, Cultural, and Community event category. The CSE also recommends that the Educational and Enrichment category (formerly Tier IV) be increased beyond the 3%, up to $150,000. Thank you for your time and consideration. 9/1/2015 2014: $90,000 Applicant Starting Hearts: Allocated by TOV Council Vail Living Well: Longevity Forum TIER IV Funding History w/CSE available 2015: $91,800 Tier IV Requests Tier IV Funded Applicant available Tier IV Requests Tier IV Funded $15,000 $15,000 $20,000 $6,000 $10,000 $0 Starting Hearts $15,000 $10,000 $6,000 Vail Living Well: Longevity Forum $6,000 allocated: cancelled 2/13 Vail Veteran's Program Vail Global Energy Forum ($10K funding withdrawn as event was held in Beaver Creek) Vail Symposium Learning Partner Program $20,000 $13,800 $50,000 $37,500 Vail Symposium Vail Leadership Institute: Applied $7,360 Leadership Series Peak Wellness Retreat: Women's $24,140 Weekend and 2 Comp -fit events $45,000 $35,000 $60,000 $15,000 Peak Wellness Retreat $50,000 $15,000 Vail Leadership Institute: Torch Awards reallocation of Living Well funds $6,000 Vertical Express $10,000 $1,000 $95,000 TOTAL: $90,000 TOTAL: $210,000 $91,800 9/1/2015 July 18, 2015 Kelli McDonald, Economic Development Manager Office of Economic Development, Town of Vail 75 South Frontage Rd. Vail, CO 81657 Dear Kelli: On behalf of the EGE Air Alliance Board of Directors, I want to thank you and the Town of Vail. The town has been a great supporter of the Alliance in many ways, and we truly appreciate our ongoing partnership. In 2015, the EGE Air Alliance secured the United summer Houston flight for a third year. The Alliance continued to research and gauge opportunities related to potential long-term funding for its efforts. Town of Vail's 2015 contribution of $50,000 helped the Alliance with both of these critical strategic goals. Heading into 2016, the Alliance hopes to raise in excess of $700,000 from its growing coalition of private and public sector supporters. As part of this effort, the EGE Air Alliance respectfully requests $150,000 from the Town of Vail for 2016. As in prior years, the Alliance's funds will be used to attract new flight service, to provide continued support for developing markets, and to establish long-term funding. Flight Guarantee Programs: Funding will support the above markets, which are estimated to bring in 6,240 new passengers through the Eagle County Regional Airport. Based on the RRC Associates intercept study, the Town of Vail receives 57.5% of visitor spending ($2,134 per guest). The estimated economic impact to the Town of Vail as a direct result of the new flight markets(Oakland and Charlotte) is estimated to equal $7,656,792. Our public partner funding requests for 2016 are based on the estimated economic impacts as outlined in the intercept study. While the exact requests are still being determined by the EGE board, and current estimated requests are: • Eagle County: $200,000 • Town of Vail $150,000 • Beaver Creek Resort Company: $80,000 9/1/2015 Total # Total Available Estimated Market Airline Frequency flights Seats Passengers Houston United 3x/week 24 2,832 1,800 Air Toronto Canada lx/week 9 1,080 750 Oakland Allegiant 2x/week 30 4,680 3,744 Charlotte American 2x/week 30 3,840 2,496 Funding will support the above markets, which are estimated to bring in 6,240 new passengers through the Eagle County Regional Airport. Based on the RRC Associates intercept study, the Town of Vail receives 57.5% of visitor spending ($2,134 per guest). The estimated economic impact to the Town of Vail as a direct result of the new flight markets(Oakland and Charlotte) is estimated to equal $7,656,792. Our public partner funding requests for 2016 are based on the estimated economic impacts as outlined in the intercept study. While the exact requests are still being determined by the EGE board, and current estimated requests are: • Eagle County: $200,000 • Town of Vail $150,000 • Beaver Creek Resort Company: $80,000 9/1/2015 • Town of Gypsum: $75,000 • Town of Avon: $20,000 • Town of Eagle: $15,000 As noted, budget requests are tiered to the economic impacts of EGE visitors as measured by the winter 2014-15 intercept study (executive summary attached) conducted by the Alliance in partnership with RRC Associates. Long -Term Funding: Alliance partners have expressed the need for a long-term funding source for new flight opportunities to and from the Eagle County Regional Airport. Our competitors in other resort markets are already a step ahead of us in implementing various long-term funding streams. The EGE Air Alliance has made this strategic objective a priority during the past year, hosting numerous public meetings, stakeholder presentations, and phone surveys. While our public education campaign did have an impact on awareness and support of public funding for minimum revenue guarantees, support is not currently at a level to justify a ballot initiative in 2015. We plan to continue to pursue public education efforts on the economic impacts of the Eagle County Regional Airport and to pursue long-term funding options into 2016. The Alliance thanks the Town of Vail for its vital participation, and we hope that we can again count on Vail for its support of our efforts in 2016. We welcome your comments and questions, as well as the opportunity to meet with you and the Vail Town Council. Thank you for your consideration and your continued support. Michael S. Brown, Board President EGE Air Alliance 9/1/2015 Executive Summary Key findings from the EGE Passenger Survey are summarized below: • Most Passengers are Visitors. EGE is used predominantly by visitors to the area (86 percent), followed by 8 percent part-time local residents (primarily second homeowners) and 6 percent full-time local residents. In the remainder of this summary, visitors and part-time residents are collectively referred to as "visitors." • Visitors Primarily Travel for Snowsports. Downhill skiing/snowboarding is by far the most identified primary purpose of travel among visitors (71 percent). Altogether, 88 percent of visitors downhill skied or snowboarded during the trip, with an average of 5.0 days on the slopes. • High Income Profile. EGE attracts a very affluent passenger profile -60 percent have incomes of $200,000 or more, and roughly one in four earn at least $500,000 per year (26 percent). • Visitor Spend is Significant, at an average of $358 per person per day and $2,134 per person per trip. • Visitor Economic Impact. $272 million, with visitors who stayed overnight in Eagle County spending $200 million (about 74 percent of the total spend). • Largest Share Spent on Lodging. The greatest volume of visitor spend is attributable to lodging (40 percent, or about $109.5 million), followed by lift tickets/ski school/equipment rentals (22 percent/$59.4 million), restaurants/food and drinks (21 percent/$57.4 million), and shopping, gifts, and souvenirs (9 percent/$25.2 million). • Two -Thirds Stay in Paid Lodging. Most visitors stay in paid lodging, such as a hotel or condo (66 percent), followed distantly by those who stayed with friends or family (15 percent), or in a second home (10 percent). • Nearly Two -Thirds Stay in Vail or Beaver Creek. Thirty-nine percent stayed in Vail and 24 percent stayed in Beaver Creek. Aspen/ Snowmass was also a relatively popular destination (15 percent). Meanwhile, 6 percent stayed in Avon and 5 percent stayed in Edwards. • Visitors Stay an Average of 6.6 Nights. Median stay is 6.0 nights. • Most Are Repeat Visitors, Have Used EGE, and Are Likely to Return. More than three- quarters of visitors (77 percent) are repeat visitors to Eagle County and are "definitely" or "probably" likely to return either next season (69 percent) or within three winters (79 percent). Nearly all repeat visitors (91 percent) have used EGE on one or more of their previous trips. • Availability of Air Service to EGE Extremely Important in Decision to Visit. On a scale of 1 to 10, 86 percent of visitors gave ratings of 7 or higher—including 58 percent ratings of 9 or 10 (extremely important). The average rating was 8.3. • Absence or Freauencv of Fliehts Has Kept 1 in 5 From Visitine. Visitors also indicated whether the absence or frequency (days, times) of flights from their home into EGE has RRC Associates 9/1/2015 ever kept them from visiting. Overall, just over one in five respondents said they have, in fact, been impacted previously (22 percent). 1 in 4 May Not Visit If They Have To Fly Into DIA and Drive; Up to 70% of Travel Possibly Affected. If air service were not available to EGE and visitors had to fly into DIA and drive to Eagle County, the impact is potentially significant on future visitation to the area, with nearly 70 percent of travel possibly affected to one extent or another. Most significantly, more than one in four may not visit at all if they have to fly to DIA and then drive to the area (28 percent definitely will not or unlikely to visit). An additional two in five respondents said they would visit, but less often (41 percent). Comments Reveal Significant Dislike of Drive from Denver to Eagle County. Open- ended comments provided regarding the above issue indicate that driving 1-70 from Denver to Eagle County is viewed as a significant deterrent due to traffic and weather, respondents prefer the convenience of flying into EGE, and that if air service were unavailable, frequency of travel to the area would be impacted (including many who would try to find other ski destinations with a more conveniently located airport). Convenience a Primary Reason for Choosing Eagle County. Similarly, asked what most influenced their decision to select Eagle County this trip of all the places they could have gone, although the quality of skiing and the specific destinations themselves (Vail, Beaver Creek, etc.) are primary draws, convenience, easy access and the airport, and direct/nonstop flights, are clearly major factors listed in the comments, reinforcing other data that direct air service to EGE plays a significant role in visitors' decision to visit the area. • Half Considered Other Airports This Trip. Half only considered using EGE this trip, while the other half considered other alternatives, including DIA (42 percent), Aspen (10 percent), and Grand Junction (3 percent). • Convenience/Ease of Access Most Important Reason for Choosing EGE. Convenience/ ease of access was by far the most cited reason for choosing EGE (70 percent), followed by non-stop service (42 percent), schedule of flights (39 percent), and price of an airline ticket (27 percent). • Availability/Variety of Nonstop Flights Most Important Factor in Future Consideration of EGE. Roughly two in five respondents (39 percent) indicated that availability/variety of nonstop flights from EGE to out-of-state hub airports would be the single most important factor in their decision to use EGE for future trips. One in three identified cost of airfares as the most important factor (33 percent). • Price an Issue, But Visitors Willing to Pay More. As should also be noted from these and other findings in the survey, although price of a ticket (compared to flying into DIA and other options) is clearly an issue, visitors are generally willing to pay more to have the ease of access and convenience that EGE offers compared to other options. • Evaluation of Flight Service and Airport / Suggestions for Improvement. Satisfaction ratings were relatively strong (most categories averaging in the mid to high 7's on the 1 to 10 scale), but room for improvement would appear to exist with various aspects of RRC Associates ? 9/1/2015 the experience. Net promoter score (NPS) for the airport was 49. Themes that emerged from the comments included a desire for more nonstop flights from various destinations, more food options in the airport, cost of flights, and earlier flight departure times (most of the flights tend to cluster later in the day). However, many respondents took the opportunity to provide positive feedback, noting they enjoyed the facilities and friendliness of staff. • Comparison of Visiting Skiers/Riders Using EGE vs. DEN. Separate additional research indicates that EGE serves a comparatively more affluent, higher -spending and longer - staying guest than does DEN, for passengers taking a ski trip to Eagle County. Additionally, a greater number of EGE visitors make multiple trips to the area over the course of a single season, as well as spend more time in the area per trip. As a result of longer average stays and higher average per capita daily spend, EGE visitors generate greater economic impact in Eagle County than DEN visitors on a per -passenger per -trip basis. Key findings profiling the Vail, Beaver Creek, and Avon traveler are summarized as follows (results are for EGE passengers staying overnight in the respective communities): Vail Traveler Profile. The Vail traveler tends to be characterized by: A more affluent visitor with higher spend ($392 per person per day) —Consists of more international visitors (17 percent) —Younger than average (median age 46 years) with a strong family profile (40 percent) —More likely to be staying in paid lodging (77 percent) —Comprises 39 percent of visitors but 42 percent of the economic impact ($115 million) • Beaver Creek Traveler Profile. —Also very affluent with a strong family orientation, but also more older empty nesters (median age 50 years) —More second homeowners and timeshare owners (15 and 11 percent, respectively) —Most likely to be a repeat visitors (81 percent) —Comprises 24 percent of visitors and 22 percent of the economic impact ($60 million) Avon Traveler Profile. —Not as affluent, more likely to concentrate in the $100,000 to $200,000 income range (39 percent vs. 26 percent overall) —More singles and couples without children (57 percent altogether) —More timeshare owners and second homeowners (15 and 12 percent, respectively) —Longer stays and smaller party sizes —More first-time visitors (29 percent), fewer repeat visitors (71 percent) —More likely to be visiting for business (13 percent) or visiting family/friends (12 percent) —More males (70 percent), fewer females (30 percent) —Cost of the flight is most important for future travel (39 percent), but satisfaction ratings and EGE NPS (59 percent) tends to be higher among this group. The remainder of this report documents the full research findings in more detail. RRC Associates 9/1/2015 TOWN OF To: Town Council From: Stan Zemler, Town Manager Dwight Henninger, Police Chief Daric Harvey, Commander Date: August 20, 2015 Subject: Budget Request for Body Worn Camera Acquisition Memorandum 1. Executive Summary In May of 2015, the President's Task Force on 21St Century Policing released a report identifying methods of building trust and transparency between law enforcement and the communities they serve. The report highlights the abundance of technological options to improve these relationships. Body worn cameras (BWC) are described as a means to improve evidence collection, strengthen officer performance and accountability, and enhance agency transparency with the public. As police departments begin to implement BWC programs across the country, it has become apparent that agencies be prepared for robust audio and video data storage and the personnel required for policy development and program management. Agencies must also manage expectations about how law enforcement shares info with the public while ensuring the privacy rights of protected individuals captured in recordings. The volume of footage and the personnel hours required to fulfill open records requests could impact existing staffing. While the bulk of program costs go towards storage costs and towards personnel costs to manage the program, the Vail PD can adopt restrictive recording and retention policies to reduce those expenditures. Program costs can also be offset by significant reductions in litigation costs. A 12 -month study in Southern California found that officers who wore body worn cameras had 87.5% fewer incidents of use of force and 59% fewer complaints than officers who did not wear cameras. While the demographics and law enforcement style of Southern California is dramatically different than Vail Colorado, the underlying principles have application for the Vail Police Department. A well conceived program aimed at reducing and resolving complaints, holding officers accountable for misconduct, enhancing our evidentiary efforts, and reducing the number of incidents where force is needed (or where unauthorized use of force is alleged) will benefit the police department and those it serves. This proposal for a capital expenditure of $57,985 to purchase 20 cameras for use within the patrol division will keep the Vail PD at the forefront of 21St Century Policing. After one year, a program evaluation will be done to determine its value on the community. The assessment will consider privacy issues, data storage costs, personnel needs for data retrieval, and the value of recordings for prosecution purposes. 9/11/2015 2. Background The police department currently has 17 sworn officers and 5 sergeants assigned to uniform patrol who have daily interactions with the public. In addition, there are 6 uniformed code enforcement officers assigned to the patrol division who also have daily contact with citizens. In 2006, the police department implemented a dashboard video camera program to collect evidence and to provide an objective source for review of complaints against officers. A dashboard video camera was installed into each marked patrol vehicle. However, the geographic layout of the Town with two main pedestrian cores and a large recreational area that severely restricts or completely precludes vehicular access makes the use of dashboard mounted audio and video recording system in non -traffic related contacts out of the question. In 2014, 60.5% of the department's 34,720 calls for service were not recorded nor had an option to be. Of the police -citizen use of force encounters in the Town of Vail, 39 cases were required by policy to be documented and administratively reviewed by command staff. 100% of these incidents were not recorded and in many cases were administratively examined using only witness testimony. In some instances, the only evidence was the statement of the complainant and the accused officer. Officers spend a significant portion of their time patrolling on foot in the highest populated areas within the Town where events are not captured on any other form of evidence other than officer and witness testimonies. Bar altercations, large crowd disturbances, and highly attended concerts are instances where the VPD is challenged to deter negative behavior, improve police -citizen interaction, and ensure officer accountability. Pivotal to maximizing the professionalism and lawfulness of police -public encounters is the ability to review information requests before release to ensure protection of privacy rights and compliance with public records laws and agency policy. Some agencies dedicate full time staff members to respond to these requests. Although a fee schedule exists to compensate the agency for such requests, the fees would not be sufficient to support a dedicated staff member to this task. A cloud -based data storage solution was considered for this program, but it is considerably expensive due to an annual recurring expense. The alternative is a dedicated server for storage of audio and video recordings. Although the cloud -based system lessens the time needed to remove protected information and properly store data, the redaction and release of BWC audio and video data with any storage system will remain time consuming. For example, video in a domestic violence situation would require redaction of the victim's face and audio portions that identify the victim. No statutory protection exists for a person charged in the case. However, since both victim and offender share the same residence, releasing video of a defendant could inadvertently identify the victim. Determining the balance between the public's need to know and the victim's right to privacy is also difficult where involved parties are well known political figures or celebrities. The American Civil Liberties Union is following this issue closely. They have publicly recognized the conflict between protecting rights of privacy and their view of using of the videos in promoting police accountability. Scrutiny from such groups in a case that receives national attention would be extremely time consuming and may draw criticism if the video is not released based on our decision to protect the Town of Vail Page 2 9/1/2015 privacy of involved persons. Most reports on the subject from both government and private groups recommend a well crafted written policy based on public input about privacy concerns and legislation specific to open records law and video recordings. Redaction of videos or denial to release statutorily protected persons in most all cases can be easily accomplished, but still runs the risk of scrutiny in high profile incidents. Yet, public access to BWC footage will increase transparency when public records requests are received and fulfilled. Administrative review of body worn cameras may be a national trend, but is not a primary reason for acquiring the cameras for use at Vail PD. BWC recordings will be a key component of evidence capture on numerous calls, incidents and responses. BWC footage can yield substantial evidentiary value to investigatory, judicial, and administrative processes. It can provide evidence to ease tension between police and the community when controversial or subjective incidents occur. And, it can potentially help modify both the officer and citizen's negative behavior. 3. Summary and Recommendation We're requesting funding for body worn cameras, based on quotes and pricing guidelines from federal agencies and vendors. The majority of the funding goes not to the cameras themselves but to its supporting infrastructure—for example, data preservation and management software that allows us to release records and maintain compliance with record law. The public has grown to expect more from policing and police technology. This has been stated in the "President's Task Force on 21st Century Policing" and is felt here by our officers and staff. Body worn cameras allow us to fulfill this responsibility to the public, and also to protect our officers, to foster trust with the community, and to provide an objective source for both criminal prosecution and administrative review. The Vail Police Department has a history of implementing cutting edge policies and technology to great effect. Every effort will be made to utilize cost saving measures to minimize impact to the Town's budget. Should we spend less than requested, the difference will be returned to the general fund. (20) Body Worn Cameras $13,000 (20) Digital Evidence Management Software Licensure $23,700 (10) Batteries $360 (8) Charging/Docking Stations $1,925 (1) Hardware Server $15,000 Professional Services Contract $4,000 $57,985 Total Project Cost Town of Vail Page 3 9/1/2015 Vail Police Department Policy Manual Portable Audio/Video Recorders 424.1 PURPOSE AND SCOPE This policy provides guidelines for the use of portable audio/video recording devices by members of this Department while in the performance of their duties. Portable audio/video recording devices include all recording systems whether body -worn, hand held or integrated into portable equipment. This policy does not apply to lawful surreptitious audio/video recording, interception of communications for authorized investigative purposes or to mobile audio/video recordings (see the Investigation and Prosecution and Mobile Audio/Video policies). 424.2 POLICY The Vail Police Department may provide members with access to portable recorders, either audio or video or both, for use during the performance of their duties. The use of recorders is intended to enhance the mission of the Department by accurately capturing contacts between members of the Department and the public. 424.3 MEMBER PRIVACY EXPECTATIONS All recordings made by members acting in an official capacity shall remain the property of the Department regardless of whether those recordings were made with department -issued or personally owned recorders. Members shall have no expectation of privacy or ownership interest in the content of these recordings. 424.4 MEMBER RESPONSIBILITIES Prior to going into service, each uniformed member will be responsible for making sure that he/ she is equipped with a portable recorder issued by the Department, and that the recorder is in good working order. If the recorder is not in working order or malfunctions at any time, the member shall promptly report the failure to his/her supervisor and obtain a functioning device as soon as practicable. Uniformed members should wear the recorder in a conspicuous manner or otherwise notify persons that they are being recorded, whenever possible. Any member assigned to a non -uniformed position may carry an approved portable recorder at any time the member believes that such a device may be useful. Unless conducting a lawful recording in an authorized undercover capacity, non -uniformed members should wear the recorder in a conspicuous manner when in use or otherwise notify persons that they are being recorded, whenever possible. When using a portable recorder, the assigned member shall record his/her name, VPD identification number and the current date and time at the beginning and the end of the shift or other period of use, regardless of whether any activity was recorded. This procedure is not required when the recording device and related software captures the user's unique identification and the date and time of each recording. Portable AudioNideo Recorders - 314 Adoption Date: 2015/01/12 © 1995-2015 Lexipol, LLC 9/1/2015 Vail Police Department Policy Manual Portable Audio/Video Recorders Members should document the existence of a recording in any report or other official record of the contact, including any instance where the recorder malfunctioned or the member deactivated the recording. Members should include the reason for deactivation. 424.5 EMERGENCY INTERCEPTION OF COMMUNICATIONS An officer may conduct an emergency interception wire or oral communications if (CRS § 16-15-102(18)(a) and CRS § 18-9-312): (a) The officer has been specially designated by the Attorney General or District Attorney. (b) The period of interception does not exceed 24 hours. (c) The officer reasonably determines that an emergency situation exists that involves immediate danger of death or serious physical injury to any person that requires a communication be intercepted. (d) Grounds to issue a warrant exist. (e) Written application for the warrant is submitted within 24 hours. 424.6 ACTIVATION OF THE PORTABLE RECORDER This policy is not intended to describe every possible situation in which the portable recorder should be used, although there are many situations where its use is appropriate. Members should activate the recorder any time the member believes it would be appropriate or valuable to record an incident. The portable recorder should be activated in any of the following situations: (a) All enforcement and investigative contacts including stops and field interview (FI) situations (b) Traffic stops including, but not limited to, traffic violations, stranded motorist assistance and all crime interdiction stops (c) Self -initiated activity in which a member would normally notify the Communications Center (d) Any other contact that becomes adversarial after the initial contact in a situation that would not otherwise require recording Members should remain sensitive to the dignity of all individuals being recorded and exercise sound discretion to respect privacy by discontinuing recording whenever it reasonably appears to the member that such privacy may outweigh any legitimate law enforcement interest in recording. Requests by members of the public to stop recording should be considered using this same criterion. Recording should resume when privacy is no longer at issue unless the circumstances no longer fit the criteria for recording. At no time is a member expected tojeopardize his/her safety in order to activate a portable recorder or change the recording media. However, the recorder should be activated in situations described above as soon as practicable. Portable AudioNideo Recorders - 315 Adoption Date: 2015/01/12 © 1995-2015 Lexipol, LLC 9/1/2015 Vail Police Department Policy Manual Portable Audio/Video Recorders 424.6.1 SURREPTITIOUS USE OF THE PORTABLE RECORDER Colorado law permits an individual to surreptitiously record any conversation in which one party to the conversation has given his/her permission (CRS § 18-9-303). Members may surreptitiously record any conversation during the course of a criminal investigation in which the member reasonably believes that such a recording will be lawful and beneficial to the investigation. Members shall not surreptitiously record another department member without a court order unless lawfully authorized by the Chief of Police or the authorized designee. 424.6.2 EXPLOSIVE DEVICE Many portable recorders, including body -worn cameras and audio/video transmitters, emit radio waves that could trigger an explosive device. Therefore, these devices should not be used where an explosive device may be present. 424.6.3 CESSATION OF RECORDING Once activated, the portable recorder should remain on continuously until the member's direct participation in the incident is complete or the situation no longer fits the criteria for activation. Recording may be stopped during significant periods of inactivity such as report writing or other breaks from direct participation in the incident. 424.7 PROHIBITED USE OF PORTABLE RECORDERS Members are prohibited from using department -issued portable recorders and recording media for personal use and are prohibited from making personal copies of recordings created while on - duty or while acting in their official capacity. Members are also prohibited from retaining recordings of activities or information obtained while on -duty, whether the recording was created with department -issued or personally owned recorders. Members shall not duplicate or distribute such recordings, except for authorized legitimate department business purposes. All such recordings shall be retained at the Department. Members are prohibited from using personally owned recording devices while on -duty without the express consent of the Shift Sergeant. Any member who uses a personally owned recorder for department -related activities shall comply with the provisions of this policy, including retention and release requirements. Recordings shall not be used by any member for the purpose of embarrassment, intimidation or ridicule. 424.8 RETENTION OF RECORDINGS Any time a member records any portion of a contact that the member reasonably believes constitutes evidence in a criminal case, the member shall record the related case number and transfer the file in accordance with current procedure for storing digital files and document the existence of the recording in the related case report. Transfers should occur at the end of the member's shift, or any time the storage capacity is nearing its limit. Portable AudioNideo Recorders - 316 Adoption Date: 2015/01/12 © 1995-2015 Lexipol, LLC 9/1/2015 Vail Police Department Policy Manual Portable Audio/Video Recorders Any time a member reasonably believes a recorded contact may be beneficial in a non -criminal matter (e.g., a hostile contact), the member should promptly notify a supervisor of the existence of the recording. 424.8.1 RETENTION REQUIREMENTS All recordings shall be retained for a period consistent with the requirements of the organization's records retention schedule but in no event for a period less than 180 days. 424.9 REVIEW OF RECORDINGS When preparing written reports, members should review their recordings as a resource. However, members shall not retain personal copies of recordings. Members should not use the fact that a recording was made as a reason to write a less detailed report. Supervisors are authorized to review relevant recordings any time they are investigating alleged misconduct or reports of meritorious conduct or whenever such recordings would be beneficial in reviewing the member's performance. Recorded files may also be reviewed: (a) Upon approval by a supervisor, by any member of the Department who is participating in an official investigation, such as a personnel complaint, administrative investigation or criminal investigation. (b) Pursuant to lawful process or by court personnel who are otherwise authorized to review evidence in a related case. (c) By media personnel with permission of the Chief of Police or the authorized designee. (d) In compliance with a public records request, if permitted, and in accordance with the Records Release and Security Policy. All recordings should be reviewed by the Custodian of Records prior to public release (see the Records Release and Security Policy). Recordings that unreasonably violate a person's privacy or sense of dignity should not be publicly released unless disclosure is required by law or order of the court. Portable AudioNideo Recorders - 317 Adoption Date: 2015/01/12 © 1995-2015 Lexipol, LLC 9/1/2015 Memorandum To: Vail Town Council From: Public Works Department Date: August 27, 2015 Subject: Alternative Fuels Analysis Project I. PURPOSE The purpose of this memo is to follow up with the request to research using alternative fueled buses. II. BACKGROUND Per the direction of Council in 2014 the Public works department researched the cost and feasibility of purchasing alternative fueled buses in anticipation of the purchase of 15 transit coaches budgeted in 2016 and 2018. The Town contracted with SGM engineering out of Glenwood Springs to perform an analysis of utilizing diesel, diesel electric (hybrid), natural gas, and electric buses. Per the presentation by Dan Richardson with SGM to council on October 7, 2014, there is a substantial capital cost to utilizing alternative fuels. II. PROJECT SGM provided analysis for using various fuels to operate the transit fleet and potentially other fleet vehicles in the future. Per SGM's cost analysis, diesel buses were the lowest cost buses to purchase and had the lowest lifecycle costs. If the Town were to utilize natural gas buses, the infrastructure costs for the filling station and facility upgrades were estimated to be $6.4 — 6.8 million. If the Town were to utilize electric buses, the cost to purchase the buses was an estimated $500,000 more per bus, plus an additional $1.6 million for the charging stations for a total of $9.1 million. Hybrid buses, which the Town currently has 10, are an additional $200,000 per bus for a total additional cost of $3 million. A 40' diesel low floor bus is approx. $440,000, the prices that are listed in the SGM report are less as they were for bus prices in 2014. If the Town were to utilize alternative fuels it would have a significant impact on all aspects of the PW/Transportation department, particularly fleet, as the techs already have to have the knowledge and ability to work on everything from landscape equipment to fire trucks and everything in between. IV. PROJECT FUNDING 9/1/2015 2016 and 2018 Capital Projects V. STAFF RECOMMENDATION Staff recommends that we do not pursue alternative fueled buses at this time. There is a lot of development currently happening with electric buses, and this will be an alternative to look at in the future, particularly for our bus routes, but electric buses are still evolving and there are not a lot of these buses in service at the current time. VI. NEXT STEPS Continue to look at alternative fuels in the future and look for opportunities as the technology develops VII. ATTACHMENTS A. SGM Report dated July 28, 2014 Town of Vail Page 2 9/1/2015 A Transformational Moment Colorado Ski and Snowboard Museum's Expansion and Renovation Project The growth and development of Colorado over the past century is inextricably tied to the ski and snowboard industry. As the world's leading ski destination, our state has set the gold standard and inspires countless athletes of all levels to fall in love with our mountains and the unparalleled recreational opportunities they provide. The Colorado Ski and Snowboard Museum (CSSM) was founded in 1975 to honor and preserve Colorado skiing history. CSSM is home to an extraordinary collection of historical artifacts tracing all aspects of Colorado's ski and snowboard industry over the past 150 years. The Museum also houses the Colorado Ski and Snowboard Hall of Fame, honoring individuals who have made extraordinary contributions to snow sports throughout Colorado, and provides a focal point for the amazing history of Colorado skiing. CSSM welcomes more than 75,000 guests annually, ranging from Eagle County elementary school students to visitors from across the globe. CSSM has also welcomed the world's leading snow sports athletes and ski industry leaders thanks to our shared location with multiple major international competitions and ski industry events. As we conclude 2015 — a watershed year for the Colorado Ski & Snowboard Museum and the Vail Valley, we are seeking to transform our facility into a world-class museum equal to both our exemplary collection of historical artifacts and Colorado's unparalleled ski and snowboard tradition. Currently, limited space and dated displays hamper the Museum's ability to offer visitors the best possible educational experience about the importance of Colorado's many significant contributions to developing modern skiing. By adding significant new space to the existing 3,600 square -foot facility and installing cutting edge technology to display our outstanding collection, CSSM will provide a vastly improved visitor experience that will transform the appreciation of Colorado's skiing history. Highlights of the expansion and renovation project include: • Increasing the visual impact of the Museum to provide both a stronger presence and a more expansive feeling when viewing displays by moving the entrance of the facility allowing for uninterrupted flow through the exhibits and improved visibility from the main stairway leading to/from the parking structure • A 650 square -foot expansion of the facility and removal of the drop ceilings to create a more spacious and inspiring exhibit space that matches the grandeur of Colorado's mountains and enhances the presentation of our state's skiing history • Installing cutting-edge museum technology and displays for the interpretation and presentation of our extensive collection of artifacts • Providing a viewing area to allow visitors to better enjoy historical documentaries and films, including the recently completed 10th Mountain Division documentary Climb to Glory, and to provide space for presentations. Through our research, we have discovered that 57 percent of visitors come to the Museum to learn more about the World War II soldiers that were so instrumental in the growth and development of the ski industry. A vastly improved Museum will enhance the off -mountain and/or indoor amenities and experiences non -skiing guests are actively seeking in the commercial core. The Museum's 9/1/2015 visitors, many of which are enticed to make a stop in Vail by the highway signs, tend to linger and explore the entire Village. Completion of this transformational expansion and renovation project will require a substantial budget for construction, exhibits, facilities equipment, and related expenses. With a goal of breaking ground in early 2016, the budget for the renovation is $2.6 million to expand and transform the museum, which includes $1.275 million for facility design and construction and $1.325 million for the multi -media and interactive exhibits. This ambitious project will transform the Colorado Ski and Snowboard Museum, showcasing this crucial part of Colorado's history for generations to come and enhancing the image of Colorado and all its ski resort locations as prominent destinations for those interested in the world of snow sports. 9/1/2015 FACILITY DESIGN & CONSTRUCTION Exhibit Concept Design $ 49,125 Measure $ Cost Basis Content Development Total A & E Image allocation $ 9,825 $ 100,000 New construction 650 $ 550.00 $ 357,500 Interior Remodel (Includes Ceiling, Lighting and Plumbing) 3,600 $ 125.00 $ 450,000 CSSM Related Expenses Lighting Design consultant $ 15,000 $ 205,000 TOV Commercial Linkage Net New (50/50) 350 $ 23.83 $ 8,341 TOV Construction Use Tax 4% $ 807,500 $ 32,300 TOV Pay in Lieu of Parking Exhibit Total $ 1,289,500 NC Construction Contingency 15% 15% $ 807,500 $ 121,125 Construction Total* 1 1 $ 1,274,266 *Average $303 per square foot @ 4,200 sf EXHIBIT DESIGN, FABRICATION & INSTALLATION Exhibit Concept Design $ 49,125 Graphic Design $ 39,300 Content Development $ 39,300 Image allocation $ 9,825 Project Management/Admin $ 29,475 Estimating $ 9,825 Detailing $ 19,650 Interior Design $ 10,000 Media Content Design: AV/Audio/IT Consultant $ 80,000 Lighting Design consultant $ 15,000 Acoustical - Consultant $ 5,000 Exhibit Lighting $ 120,000 AV Fixtures $ 100,000 Exhibit Fabrication & Installation $ 558,000 CSSM Related Expense $ 205,000 Exhibit Total $ 1,289,500 Project Total $ 2,563,766 9/1/2015 9/l/2015 II 12 IS 14 15 I I I I mwe ro vnwr wmro caairoNe ae ro warm m n� ■ I COLORADO SKI 4 5NO NBOARD MUSEUM FLOOR PLAN I I 9/1/2015 ■ Revenue Local Taxes: Sales Tax Split b/t Gen'I Fund & Capital Fund Sales Tax Property and Ownership Ski Lift Tax Franchise Fees, Penalties, and Other Taxes Licenses & Permits Intergovernmental Revenue Transportation Centers Charges for Services Fines & Forfeitures Earnings on Investments Rental Revenue Miscellaneous and Project Reimbursements Total Revenue Expenditures Salaries Benefits Subtotal Compensation and Benefits Contributions and Special Events All Other Operating Expenses Heavy Equipment Operating Charges Heavy Equipment Replacement Charges Dispatch Services Total Expenditures TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERALFUND 2014 2015 2015 2016 Actual Budget Amended Projection Comments $ 23,881,131 $ 24,486,000 $ 24,486,000 $ 25,588,000 2016 4.5% increase from amended 2015 62/38 62/38 62/38 62/38 Final year 14,322,000 $ 15,181,000 15,181,000 15,865,000 4,358,411 4,301,000 4,301,000 4,913,000 Per County assessor preliminary information; 13% increase 4,351,624 4,418,700 4,418,700 4,728,000 2016 7% increase from 2015 budget 1,121,455 1,158,779 1,158,779 1,181,160 2016 2% increase from 2015 budget 2,747,488 1,538,267 1,538,267 1,594,254 2016 based on 5 year average 2,010,236 1,835,192 1,842,692 1,882,916 County stax, Road & Bridge 4,543,399 4,023,264 4,023,264 4,225,000 Up 5% from 2015 budget; still 6.7% less than 2014, a very strong year 947,267 907,812 933,812 999,949 Mainly based on RETT mgmt fee; VLMD fee and VRA fee (flat); Volvo sponsorship EHOP balance included in ending fund balance - included 207,723 263,404 263,404 250,942 690,000 158,770 108,236 108,236 160,000 Based on 0.7% return 1,044,463 903,087 908,847 990,556 3% increase every two years for employee housing 215,122 283,000 305,000 182,000 36,027,958 34,921,741 34,983,001 36,972,777 Total 2016 revenue increase: $2.OM from 2015 amended 5.7% 14,630,258 16,013,936 16,108,936 16,890,517 2016: 5% merit plus headcount requests 5,041,460 5,774,964 5,774,964 6,236,673 Increase in $'s due to added headcount; otherwise healthcare rates flat 19,671,718 21,788,900 21,883,900 23,127,190 5.7% 2,068,595 2,044,028 2,111,264 2,306,793 CSE and Council Contributions at 3% increase from 2015 amended; Add'I air service to Charlotte & Oakland 6,597,626 7,395,314 7,444,029 7,757,536 2,332,918 2,365,917 2,365,917 2,221,467 Based on projected vehicle use 580,890 592,884 592,884 618,120 Based on HEF replacement schedule 5 -year plan 590,961 630,588 630,588 663,214 E911 Authority Board reduced staffing support by 1, and TOV %age use has increased 31,842,708 34,817,631 35,028,582 36,694,320 Total 2016 expenditure increase: $1.7M from 2015 amended 4.8% Revenue Over (Under) Expenditures 4,185,250 104,110 (45,581) 278,457 2015 World Alpine Ski Championships (250,000) (250,000) (250,000)2015 Final year Pro -cycling event (75,000) (75,000) 2015 Nation's Event (375,000) (375,000) (375,000) 2015 Final year Castle Peak Senior Care Facility (200,000) Transfer to Dispatch Services Fund (22,338) (22,338) - For overtime relating to 2015's Revenue Net of Transfers & New Programs 3,285,250 (618,228) (692,919) 278,457 Beginning Fund Balance 16,401,973 19,687,223 19,687,223 18,994,304 Ending Fund Balance $ 19,687,223 $ 19,068,995 $ 18,994,304 $ 19,272,761 As % of Annual Revenue 52% EHOP balance included in ending fund balance - not spendable $ 690,000 $ 690,000 $ 690,000 $ 690,000 8 9/1/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERALFUND Expenditures by Type: 2014 2015 2015 2016 Actual Original Amended Proposed Revenue Town Officials 1,322,795 1,803,487 Local Taxes: 23,881,131 $ 24,486,000 $ 24,486,000 $ 25,588,000 Sales Tax Split b/t Gen'I Fund & Capital Fund 62/38 62/38 62/38 62/38 Sales Tax 14,322,000 15,181,000 15,181,000 15,865,000 Property and Ownership 4,358,411 4,301,000 4,301,000 4,913,000 Ski Lift Tax 4,351,624 4,418,700 4,418,700 4,728,000 Franchise Fees, Penalties, and Other Taxes 1,121,455 1,158,779 1,158,779 1,181,160 Licenses & Permits 2,747,488 1,538,267 1,538,267 1,594,254 Intergovernmental Revenue 2,010,236 1,835,192 1,842,692 1,882,916 Transportation Centers 4,543,399 4,023,264 4,023,264 4,225,000 Charges for Services 947,267 907,812 933,812 999,949 Fines & Forfeitures 207,723 263,404 263,404 250,942 Earnings on Investments 158,770 108,236 108,236 160,000 Rental Revenue 1,044,463 903,087 908,847 990,556 Miscellaneous and Project Reimbursements 215,122 283,000 305,000 182,000 Total Revenue 36,027,958 34,921,741 34,983,001 36,972,777 Expenditures by Type: Municipal Services: Town Officials 1,322,795 1,803,487 1,717,270 1,656,613 -3.5% Administrative Services & Risk Management 3,840,106 4,480,678 4,492,059 4,840,508 7.8% Community Development & Housing 1,483,247 1,756,771 1,662,846 1,773,237 6.6% Police 4,665,440 5,096,446 5,117,297 5,239,360 2.4% Police Communications 590,961 630,588 630,588 663,214 5.2% Fire 3,626,938 3,966,997 4,019,597 4,037,519 0.4% Public Works & Streets 4,042,454 4,139,647 4,258,672 4,524,671 6.2% Transportation & Parking 5,408,556 5,845,336 5,955,336 6,436,330 8.1% Facilities 3,740,843 3,947,222 3,947,222 4,070,717 3.1% Library 829,319 877,265 887,265 878,404 -1.0% Economic Development 2,292,049 2,273,194 2,340,430 2,573,747 10.0% Total Expenditures 31,842,708 34,817,631 35,028,582 36,694,320 Revenue Over (Under) Expenditures 4,185,250 104,110 (45,581) 278,457 Castle Peak Senior Center (200,000) - - - 2015 World Alpine Ski Championships (250,000) (250,000) (250,000) - Pro -cycling event (75,000) (75,000) - - 2015 Nation's Event (375,000) (375,000) (375,000) - Transfer to Dispatch Services Fund - (22,338) (22,338) - Total Expenditures 32,742,708 35,539,969 35,675,920 36,694,320 Surplus Net of Transfers & New Programs 3,285,250 (618,228) (692,919) 278,457 Beginning Fund Balance 16,401,973 19,687,223 19,687,223 18,994,304 Ending Fund Balance $ 19,687,223 $ 19,068,995 $ 18,994,304 $ 19,272,761 EHOP balance included in ending fund balance - $ 690,000 $ 690,000 $ 690,000 $ 690,000 not spendable 9 9/1/2015 Town of Vail 2016 Budget Summary of Changes in Personnel From 2015 Original Budget to 2016 Budget 12.17 - 10- 9/1/2015 Amended 2015 Conversion New Comments Full-time Regular Positions Special Events Coordinator 0.50 Conversion of contract employee to full time employee 1 Mtc Wkr converted from 2 seasonal positions (see offset Maintenance Workers 1.00 1.00 below) plus 1 additional requested for overall increase in visitation and event activity Heavy Equipment Operator/ Irrigation Tech 0.50 0.50 Adding .5 Irrigation Tech; converting .5 seasonal HEO Fire Fighter 1.00 Bus Drivers (year-round) 8.00 - Seasonal drivers budgeted only in winter; but have been providing summer service as well 8.00 2.00 2.50 Total Full-time Regular Positions: 12.50 Fixed -Term Positions Investigator: Drug Unit 1.00 Will review after first year Human Resources Coordinator 1.00 To assist with new healthcare reporting and tracking; offset with seasonal reduction below; Estimated need 2 years 1.00 1.00 Total Fixed -Term Positions: Seasonal Positions Intern - eliminate headcount (0.25) Forest Health 0.50 Allow all 6 crew members to work full season; previously 2 crew worked a shorter season Heavy Equipment Operator (0.50) Converting to full time HEO/Irrigation Tech Maintenance Worker (0.46) To offset 2 FT Maintenance Workers requested above Irrigation Tech (0.48) To offset the combined FT position of HEO/Irrigation Tech Parking Attendants (summer only) 1.44 Offset conversion to FT for parking attendants above Library 0.20 6 to 8 hours per week work on Digital Repository projects Bus Drivers (winter only) (3.04) Offset for full-time positions added to catchup for year-round service already provided Bus Drivers (summer only) 0.76 Catchup for increased summer service Human Resources Coordinator (0.50) Convert seasonal to full time (already healthcare eligible) (2.33) Total Seasonal Positions: Total Changes to FTE Count: 7.16 2.00 3.01 12.17 - 10- 9/1/2015 TOWN OF VAIL 2016 BUDGET TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Full -Time Regular Positions - Funded by TOV Town Officials 7.06 6.23 6.23 6.23 5.43 4.43 4.43 4.43 3.43 3.43 0.00 Administrative Services 19.68 21.02 20.35 20.35 19.35 19.35 19.40 21.40 24.60 25.10 0.50 Community Development 15.18 15.18 17.85 15.85 14.85 13.85 13.85 12.85 13.85 12.85 (1.00) Fire 18.00 22.00 21.25 24.25 24.00 24.00 24.50 25.50 28.50 29.50 1.00 Police and Communications 54.50 54.50 54.50 55.50 53.75 54.75 54.25 54.25 55.25 56.25 1.00 Library 6.63 6.63 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 0.00 Public Works, Streets & Roads, Landscaping 31.75 31.75 30.80 30.80 30.80 30.80 30.80 34.30 36.30 40.30 4.00 Transportation & Parking 31.00 31.00 33.00 31.00 31.00 31.00 31.00 39.50 39.50 47.50 8.00 Fleet Maintenance 13.00 13.00 13.00 12.00 12.00 12.00 12.00 12.00 11.00 11.00 0.00 Facility Maintenance 20.00 20.00 20.00 20.00 20.00 18.00 16.00 16.00 17.00 17.00 0.00 Capital Projects 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Full -Time Regular 216.80 221.31 223.53 222.53 217.73 214.73 212.78 226.78 235.98 249.48 13.50 Fixed Term Employees Administrative Services - - - - - - 0.50 - - 1.00 1.00 Community Development 5.00 4.00 4.00 0.50 - 0.00 Fire 2.00 2.00 2.00 - - 0.00 Police and Communications 3.48 3.48 3.00 - 1.00 1.00 Public Works, Streets & Roads, Landscaping 1.63 1.63 1.50 1.50 - 0.00 Capital Projects 1.63 1.63 1.50 - - 0.50 0.50 - 0.00 Document Imaging 0.75 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 0.00 Total Fixed -Term 14.49 13.74 13.00 3.00 1.00 1.50 2.00 1.00 0.00 2.00 2.00 Externally Funded Employees Police and Communications 9.00 9.00 9.00 10.00 10.00 10.00 10.00 10.00 9.00 8.00 (1.00) Total Externally Funded 9.00 9.00 9.00 10.00 10.00 10.00 10.00 10.00 9.00 8.00 (1.00) Total Full -Time Employees 240.29 244.05 245.53 235.53 228.73 226.23 224.78 237.78 244.98 259.48 21.70 9/1/2015 TOWN OF VAIL 2016 BUDGET TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Seasonal Positions - Funded by TOV Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Services 0.59 1.19 1.94 1.94 1.94 1.94 1.94 1.94 1.69 1.19 (0.50) Community Development 0.00 1.25 0.25 0.00 0.00 0.25 0.25 0.25 0.25 0.00 (0.25) Fire 7.20 7.20 10.20 10.20 12.70 13.70 13.70 12.70 9.61 10.11 0.50 Police and Communications 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Library 1.70 1.70 1.70 1.70 1.70 1.70 1.70 1.70 2.20 2.40 0.20 Public Works/ Streets & Roads/Landscaping 11.42 11.90 12.86 10.46 10.46 10.94 12.38 9.14 8.64 7.20 (1.44) (0.84) Transportation & Parking 25.31 26.70 25.70 27.46 27.46 27.46 27.46 20.30 19.84 19.00 Fleet Maintenance 0.00 0.00 0.00 0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 Facility Maintenance 1.38 1.38 1.38 1.38 1.38 1.38 1.38 0.92 0.92 0.92 0.00 Total Seasonal / Part -Time 47.60 51.32 54.03 53.39 55.89 57.62 59.06 46.95 43.15 40.82 (2.33) All FTE's (Full -Time Equivalents) Town Officials 7.06 6.23 6.23 6.23 5.43 4.43 4.43 4.43 3.43 3.43 0.00 Administrative Services 20.27 22.21 22.29 22.29 21.29 21.29 21.84 23.34 26.29 27.29 1.00 Community Development 20.18 20.43 22.10 16.35 14.85 14.10 14.10 13.10 14.10 12.85 (1.25) Fire 27.20 31.20 33.45 34.45 36.70 37.70 38.20 38.20 38.11 39.61 1.50 Admin 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Patrol 31.00 31.25 31.00 28.00 27.00 28.00 28.00 28.00 28.00 28.00 0.00 Investigation 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 6.00 1.00 Records 5.50 5.25 5.50 5.50 4.75 4.75 4.25 4.25 4.25 4.25 0.00 Dispatch 23.48 23.48 23.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 0.00 Police and Dispatch Total 66.98 66.98 66.50 65.50 63.75 64.75 64.25 64.25 64.25 65.25 1.00 Library 8.33 8.33 8.25 8.25 8.25 8.25 8.25 8.25 8.75 8.95 0.20 Public Works, Streets & Roads 44.80 45.28 45.16 42.76 41.26 41.74 43.18 43.44 44.94 47.50 2.56 Transportation & Parking 56.31 57.70 58.70 58.46 58.46 58.46 58.46 59.80 59.34 66.50 7.16 Fleet Maintenance 13.00 13.00 13.00 12.25 12.25 12.25 12.25 12.00 11.00 11.00 0.00 Facility Maintenance 21.38 21.38 21.38 21.38 21.38 19.38 17.38 16.92 17.92 17.92 0.00 Ca ital Pro'ects / Fixed Term 2.38 2.63 2.50 1.00 1.00 1.50 1.50 1.00 0.00 0.00 0.00 Total FTE's 287.88 295.37 299.56 288.92 284.62 283.85 283.84 284.73 288.13 300.30 12.17 _ 12_ 9/ 1 /2015 Full -Time Regular Employees Fee Based Health Insurance Group Term Life, Disability & Accidental Death Ski Pass / Fitness Sworn Officer Death and Disability Insurance Subtotal Fee Based Payroll Based Pension Contribution Medicare Workers' Compensation Insurance Unemployment Compensation Insurance Subtotal Payroll Based Total Full -Time Benefits Part -Time and Seasonal Employees Fee Based Ski Pass / Fitness Ski Pass / Fitness - Boards Mini -Med Program Health Insurance Payroll Based Pension Contribution Medicare Workers' Compensation Insurance Unemployment Compensation Insurance Subtotal Payroll Based Total Part -Time and Seasonal Benefits Total Benefits - All Employees Town of Vail Employee Benefits 2013 1.57% 2014 1.50% 2015 1.50% 2016 1.50% Actual % Salary Actual % Salary Budget % Salary Proposed % Salary 3,000,000 22.10% 3,150,000 21.60% 3,378,571 20.81% 3,384,274 19.78% 183,283 1.47% 196,514 1.30% 231,000 1.42% 231,000 1.35% 94,662 0.70% 86,121 0.60% 85,000 0.52% 85,000 0.50% 69,050 0.51% 81,078 0.60% 80,000 0.49% 80,000 0.47% 3,362,809 24.78% 3,513,713 24.10% 3,774,571 23.24% 3,780,274 22.09% 1,936,323 15.49% 2,143,813 14.70% 2,343,981 14.43% 2,680,014 15.66% 246,264 1.81% 176,354 1.20% 213,457 1.31% 226,119 1.32% 186,853 1.38% 245,019 1.70% 272,700 1.68% 274,000 1.60% 28,510 0.21% 47,144 0.30% 48,700 0.30% 51,300 0.30% 2,397,950 17.67% 2,612,330 17.90% 2,878,838 17.72% 3,231,434 18.88% 5,760,759 42.45% 6,126,043 42.00% 6,653,409 40.96% 7,011,708 40.98% 84,559 4.01% 76,110 4.10% 9,100 0.43% 9,100 0.49% 3,000 0.14% 0 0.30% 75,000 4.66% 9,100 0.57% 471,429 29.29% 75,000 4.62% 9,100 0.56% 465,726 28.68% 33,136 1.57% 28,110 1.50% 24,141 1.50% 24,359 1.50% 30,635 1.45% 26,647 1.50% 23,336 1.45% 23,547 1.45% 29,128 1.38% 30,842 1.70% 27,100 1.68% 26,000 1.60% 4,444 0.21% 5,934 0.30% 4,828 0.30% 4,872 0.30% 97,343 4.62% 91,533 5.00% 79,405 4.93% 78,778 4.85% 194,002 9.20% 176,743 9.60% 634,934 39.45% 628,604 38.71% 5,954,761 37.98% 6,302,786 38.30% 7,288,343 40.84% 7,640,312 40.78% 13 9/1/2015 2016 Council Contribution Request Spreadsheet TOWN OF VAIL FUNDING REQUEST SIGNATURE EVENTS (VAILBRAND) *2016 off-year Bravo! Colorado New York Philharmonic Philadelphia Orchestra London Donovan Chamber Music Series Silver Oak & Twomey Series National Repertory Orchestra Vail Farmers' Market Vail Jazz Festival Vail Valley Foundation Vail International Dance Festival Hot Summer Nights Winter Go Pro Mtn Games Summer Go Pro Mtn Games Burton US Open Fireworks Funding TOTALSIGNATURE EVENTS DESTINATION EVENTS VVF: Pro Cycling Event VVF: 2015 Nations Event (Golden Peak) VVF: 2015 World Alpine Ski Championships Bravo! Chicago Broadcast & Videography TOTAL DESTINATION EVENTS SERVICES Colorado Ski Museum: Operating Colorado Ski Museum: Film production Colorado Ski Museum: Capital Grant 50% cost share Betty Ford Alpine Garden: Operating Betty Ford Alpine Garden: Capital Request Eagle River Watershed Council Eagle Valley Childcare Eagle Valley Childcare : Capital improvement VVF: Vail Valley Athlete Commission Eagle Valley Senior Life Children's Garden of Learning 2015 2015 Council -Approved Cash 2015 In -Kind In -Kind 2016 Requests 2016 Cash Request Staff Recommended 2016 In -Kind Request Cash Discounted pkg: $7.00/per up to max of 50 w/VVF plus 15 spaces at Ford Park 86,700 86,700 Donovan for 6 days & nts Sam day 1 - 10am day E 21,000 89,300 89,300 1,000 89,300 PW support 4,500 72,000 77,500 46,000 22,500 22,500 27,500 Police support 2,800 cancelled for 2015 1,030 Police, PW support, shuttle bus 12,000 400,000 Use of Soccer, RV and Chalet Rd parking lots 50,000 100,000 769,900 40,300 47,380 175,000 Police, PW, Fire, Full Time staff labor 40,000 375,000 150,000 250,000 800,000 190,000 12,000 Pending review by Event Review Committee 400,000 400,000 Use of Soccer lot, RV lot, Mtn plaza, bottom of slope style, permit holder parking, Pending review by Event Review Committee 42,840 rent & 2 person offices ace TRC 8,000 67,000 2 parking designated parking spaces @ Ford Park 300 500,000 63,240 Use of Donovan Pavilion (1 day for Waterwise Wednesday event) 3,750 50,000 1,000 6,000 2016 Requests 2016 Cash Request Staff Recommended 2016 In -Kind Request Cash 2015 In -Kind Staff Value Approved In-kind Participation in the Ford Park "Nest' parking area Participation in the Ford Park "Nest' parking area 89,300 89,300 89,300 89,300 77,500 77,500 Donovan for 6 days & nts Sam day 1 - 10am da 6; 22,500 22,500 Donovan for 3 days & nts Sam day 1 - 10am da 3; 11,250 11,250 1,030 1,030 100,000 2 half day rentals of Donavan, 4 half day rentals of the Grand View, 60 discounted parking vouchers at 74,160 Lionshead, waived banner hanging fees at covered bridge and Lionshead, banner hanging fees waived for one set of roundabouts, 250 Vail bags for merchandise sales 11,025 2 half day rentals of Donavan, 4 half day rentals of the Grand View; Value of $7,900 47,380 47,380 28,325 28,325 Police support Pending review by Event Review 2,800 Committee Police coverage, event bus support, water usage, sand ba distribution, and trash clean up. 12,000 Pending review by Event Review Committee 400,000 400,000 Use of Soccer lot, RV lot, Mtn plaza, bottom of slope style, permit holder parking, Pending review by Event Review Committee 51,500 51,500 884,335 858,4951 59,575 33,750 44,125 44,125 $8K subsidized rent 8,000 8,000 69,010 69,010 1 parking pass for Director - 45,000 45,000 Use of Donovan Pavilion (1 day for Waterwise 3,750 Wednesday event 51,500 51,500 6,000 6,000 5,000 3,000 Snow plow services 5,000 Snow plowing services $5,000 9/1/2015 Walking Mountains Red Sandstone Elementary TOTAL SERVICES IN KIND VVF: Birds of Pre VVF: American Ski Classic Ski & Snowboard Club Vail Vail Junior Hockey - Nov 2016 Tournament/January 2017 Skating Club of Vail Jul 13-17 & Dec 21-24, 26,27 Special Olympics (Sundays Jan , Feb, Mar, A r'13 Eagle River Youth Coalition Foresight Ski Guides SOS Outreach Small Champions of Colorado Speak up ReachOut TOTAL IN KIND 20,000 840,080 12,050 Bus service to base of Beaver Creek only 13,000 Cancelled for 2015 2 days usage of Dobson October 2,642 ,urnament 5 days usage of free ice unless more are available, 1 day usage of Dobson (not including set-up fees) 10,106 free ice - 5 days unless there is enough available days 6,606 46 parking coupons for Sundays from 1/4 thru 4/12 not incl. Pres Wkd 1,150 In-kind use of Donovan pavilion for an event in October 3,750 2'Blue" parking passes 2,200 25 single day parkingvouchers 500 54 prking vchers; 1 pass for auction; 9 days use of Welcome Ctr (Sun); 1,350 1 day usage of Dobson arena 1,321 1 day usage of Dobson arena $1321 49,304 150,000 40,000 373,635 255,635 13,000 11,750 4 days usage of Dobson October 2016 5,284 2,642 8 days of free ice, use of Donovan arena 2 days; use of Donavan Pavillion 4 days; 1 pkg pass & 25 pkg coupons 5 days usage of Dobson unless more are 26,293 available, 1 day usage of Donovan (not including set-up fees) $10,205 11 days use of Dobson- 5 days in July and 6 days in late December 14,531 5 days usage of Dobson unless there is enough available days $6,605 46 parking coupons for Sundays from 1/4 thru 4/12 not incl. Pres Wkd 1,150 46 parking coupons for Sundays from 1/4 thru 4/12 not incl. Pres Wkd $1150 In-kind use of Donovan pavilion for an event in October 3,750 In-kind use of Donovan pavilion for an event in October $3,750 4'Blue" parking passes 4,400 2 Blue passes $2,200 25 single day parkingvouchers 500 54 prking vchers; 1 pass for auction; 9 days use of Welcome Ctr (Sun); 1,350 54 prking vchers; 1 pass for auction; 9 days use of Welcome Ctr (Sun); $1350 1 day usage of Dobson arena 1,321 1 day usage of Dobson arena $1321 IGRAND TOTAL: COUNCIL CONTRIBUTIONS 2,409,980 291,654 1 1,257,970 1 1,114,1301 1 146,154 1 48,142 9/1/2015 2016 Contributions The attached spreadsheet shows the staff recommended funding levels that are included in the first draft of the Town Manager's 2016 budget. Signature Events and Services categories did not need to submit an application; funding is proposed at a 3% increase from 2015 budget levels. New grant applications are only required every other year, 2017 being the next application year, unless the applicant is requesting new or different levels of funding. The items below outline requests received for new or different levels of funding than requested for 2015 and document in-kind contributions approved by staff. All requests were considered based on how the contribution or event fits into the overall Council Goals listed below: • Improve economic vitality • Grow a balanced community • Improve the quality of the experience • Develop future leadership The Educational and Enrichment Events (previously known as Tier IV, or Life -Long Learning) are required to submit applications through the Commission on Special Events (CSE), which are due in October. Staff has proposed an overall funding amount of $150,000 based on recommendation of the CSE based on the prior year's submissions. SIGNATURE (VAIL BRAND EVENTS) A. Bravo! Colorado BACKGROUND INFORMATION: Bravo! Vail Valley Music Festival is requesting a new contribution of $77,500, in addition to the amount awarded in 2015. The new contribution will go towards supporting London's chamber orchestra Academy of St. Martin in the Fields for a three performance residency (June 23 — 26). STAFF RECOMMENDATION: Staff recommends a 3% increase on prior year's contribution ($173,400 in 2015) to the New York Philharmonic and Philadelphia Orchestra, totaling $178,600 ($89,300 each). Staff also recommends the equivalent in-kind use as awarded in 2015. This includes the use of up to six days of Donovan for the Donavan Chamber Music Series and up to three days use of Donavan for the Silver Oak & Twomey Series. Both will be limited to 6 hours per day. In addition, staff supports funding the $77,500 for the London chamber orchestra based on the economic impact to the town. B. Vail Jazz Foundation BACKGROUND INFORMATION: The Vail Jazz Foundation is requesting a cash contribution of $100,000 to fund 50 performances presented in Vail over 12 weeks in the summer, including an opening night collaboration with Bravo!, the Jazz at Vail Square concert series (9 concerts), Jazz at the Market (10 concerts), Jazz at Sweet Basil (10 concerts), Jazz After Dark (4 concerts) following Bravo!, and Labor Day Weekend Jazz Party at Vail Square and the Marriott (11 performances). The additional cash contribution would help fund the expansion of a Winter Jazz series in 2016 which would include a minimum of six performance dates between December 15th and April 10th 103 9/1/2015 The Vail Jazz foundation is also requesting in-kind donations of two half day rentals of Donovan Pavilion, 4 half day rentals of The Grand View room, 60 discounted parking vouchers at Lionshead Parking Structure, 250 Vail bags for Vail Jazz merchandise, and waived banner hanging fees for the street banners at Covered Bridge, Lionshead, and one set of roundabouts. STAFF RECOMMENDATION: Staff recommends a 3% increase over prior year's contribution ($72,000), for a total of $74,160, consistent with the overall increase granted to town operations. Staff recommends in-kind use of two half day rentals of Donovan Pavilion and four half day rentals of The Grandview room, both limited to six hours per day. While this event has become more established and successful in the past several years, staff does not support a 39% increase in financial assistance, the addition of parking vouchers, waived banner fees, or Vail bags as requested. SERVICES C. Betty Ford Alpine Gardens BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting an in-kind contribution of one blue parking pass to be used by the Executive Director in addition to the town's annual operating support. STAFF RECOMMENDATION: The town has currently included a 3% increase to the annual operating budget for the Gardens ($69,010 for 2016). Staff does not support the addition of a parking pass and recommends that the Gardens utilize the 8 spaces in the east section of the Ford Park parking lot already allocated to the organization. D. Eagle Valley Senior Life BACKGROUND INFORMATION: The Eagle Valley Senior Life is the only organization in Eagle County specifically for seniors with dementia and other disabilities and provides respite for caregivers along with an opportunity for increased socialization and cognitive stimulation for participants. EVSL has requested a contribution of $5,000 to support transportation for low income participants. STAFF RECOMMENDATION: Staff does not recommend funding as it is not an appropriate use of taxpayer dollars for health & human services when the County maintains responsibility for these services. E. Children's Garden of Learning BACKGROUND INFORMATION: Children's Garden of Learning is requesting a cash contribution of $3,000 to fund playground and building maintenance and repairs and continued snow plow service for the winter (valued at $5,000). STAFF RECOMMENDATION: Staff does not recommend the cash funding of $3,000, however staff does support the equivalent in-kind contribution as awarded in 2015 for plow services. 17 9/1/2015 IN-KIND REQUESTS For details of all in-kind contributions approved by staff for the 2016 budget year, please refer to page 14. The below items are included here because there are new or additional requests being made. F. Vail Junior Hockey Association BACKGROUND INFORMATION: The Vail Junior Hockey Assn. currently receives 12 days of ice valued at $15,855 (3 weekends during November, 2016 and one weekend in January, 2015) and use of the Donovan Pavilion on four separate days (valued at $14,000). In addition, they are requesting one parking pass for the Director of Hockey ($1,100) and 25 one -day parking coupons ($500) for tournament participants (November 18-20, 2016). STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 9 requested), subject to approval and coordination with the Vail Recreation District for the ice time. Staff recommends waiving the fee for a one day use, (not the four requested) Donovan Pavilion for Monday -Thursday use, limited to 6 hours and contingent upon approval and coordination with the Donovan Management Company regarding availability. However, the Hockey Assn. will be responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as set-up, tear - down, cleaning and utilities. If there are enough available days at Dobson remaining prior to this event, staff recommends providing the full amount of days (days will be released by August 1St 2016). The parking request is estimated at a cost of $1,600. Staff does not support an increase from the prior year's contribution. G. Skating Club of Vail BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 11 days of use of Dobson valued at $13,212 for two separate competitions: Vail Invitational Championships in July 2016 and the Holiday Ice Shows in late December, 2016. STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 11 requested) subject to approval and coordination with the Vail Recreation District. The Skating Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days (days will be released by August 1 St 2016). H. Special Olympics BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 46 parking vouchers valued at $1,150 from January 4, 2016 through April 12, 2016. The days requested are Sundays not including President's weekend. STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years for the Lionshead parking structure only, with one-time entry/exit coupons (total of 46). W. 9/1/2015 Eagle River Youth Coalition BACKGROUND INFORMATION: The Youth Coalition is requesting an in-kind use of Donovan Pavilion (valued at $3,500) to host the organizations largest fundraising event "Valley Tastings: Food for Youth" in October 2016 as in the past two years. The in-kind donation would maximize the fundraising efforts and re -direct those dollars to the organization's programming. STAFF RECOMMENDATION: Staff recommends waiving the fee for a one day use of Donovan Pavilion for Monday -Thursday use, limited to 6 hours and contingent upon approval and coordination with the Donovan Management Company regarding availability. However, the Eagle River Youth Coalition will be responsible for hard costs for use of the Donovan Pavilion such as set- up, tear -down, cleaning and utilities, or any staff time if the 6 hours are exceeded. J. Foresight Ski Guides BACKGROUND INFORMATION: Foresight Ski Guides is requesting four blue parking passes (valued at $4,400) for the 2015- 2016 ski season. Foresight provides parking to volunteer guides, half of which drive from Denver who need to be parked and ready to meeting their visually impaired participants by 8:30am. Local guides usually take public transportation and/or carpool. Foresight provides challenging recreation opportunities to visually impaired participants (adults and children) and guides. STAFF RECOMMENDATION: Staff recommends providing two blue passes, as was approved in the past several years. K. Small Champions of Colorado, Inc. BACKGROUND INFORMATION: Small Champions of Colorado is requesting in-kind services for 6 parking vouchers to use on nine winter Sundays (valued at $1,350). In addition they are requesting a parking pass valued at $1,100 to use for their annual golf tournament silent auction. This will help with fund raising and provide a meeting space for the small champions and their families. Small Champions is also requesting to renew their agreement to use the Lionshead Welcome Center as a meeting location on the same off-peak 9 Sundays from 9am-10am and 2:30pm-3pm and bus service for one day (Tuesday) (valued at $250) in June for the summer camp event they host with the Vail Recreation District for children with disabilities. STAFF RECOMMENDATION: Staff recommends the parking vouchers to be used on winter Sundays, as well as continuing to use the Lionshead Welcome Center as a meeting location on those same off-peak Sundays. Staff does not recommend the parking pass or bus service in June due to bus service already at peak levels. L. SpeakUp ReachOut BACKGROUND INFORMATION: SpeakUp ReachOut is requesting in-kind use of Dobson Ice Arena (valued at $1,321) to host the first annual Eagle County vs. Pitkin County Emergency Responders Hockey Game for mental health and suicide awareness. STAFF RECOMMENDATION: Staff recommends waiving the fee for a one day use of Dobson Arena, contingent upon approval and coordination with the Vail Recreation District regarding availability. SpeakUp ReachOut will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. 19 9/1/2015 f �Y_`- :�; ,° •F. AUDI FIS 00jQ o BIRDS OF EE� TRADITIONS PREY AND EVENTS ` Co WORLD CUP or W,UNO U4 Tea Dance Alpine Ski: 7i3 ..+ (Vail) Races: Men's Down Hill .�� CO Dining with the Super G & GS Stars (Vail) INT'L SKI AMERICA'SHALL OF FAME OPENING. 25th Year Physical Monument (Vail) TOWN OF VAIL " ' LEGENDS OF SKIING a �' MAJOR NIGHT RACE CONCERTS & MUSICAL t � � �-' 40 of the s�t��y�,,•� ACTS biggest names in skiing �1 Vail & history Beaver Creek ,k' - ,, Under the \, c Lights in Vail i Au� AMERICA'S OPENING FIS Ski World Cup r �• 1 r�,l The concept of America's Opening is to plant a stake in the ground by declaring that Vail and the Vail Valley are where winter begins. In 2015, the first week of the December will be branded and celebrated via a collection of existing and new events and activities to formally kick off each ski season both domestically and internationally. America's Opening is the brand under which several existing and many new initiatives will live. These events will collectively look to draw visitors to our community at a time that is historically quiet, and many of the events will have both international and national appeal, resulting in exceptional television and media exposure - all important in messaging to the world that the Vail Valley is open for business and is the place where skiing and ski racing occur. A M E RAQ-v OPENING rowN of VAIL 9/1/2015 1VAILVALLEY FOUNDATION America's Opening is a new brand specifically designed to stretch as new events and elements are added in 2016 and beyond. In December 2015, its first year, America's Opening will already include many, varying components. And in 2016, new elements will likely include Women's World Cup competitions, a Ski -E -O conference and expanded live music offerings. 9/1/2015 C AUDI BIRDS= PREY WORLD CUP W .-- The annual Men's World Cup competitions will be hosted in Beaver Creek with a Men's Downhill, Super G and Giant Slalom. 9/1/2015 C MAJOR CONCERTS & MUSIC ACTS Beginning on Thursday evening, major concerts will take place in Vail and Beaver Creek, anchoring night life in the Valley. Concerts will be similar in quality to those presented during the 2015 Alpine World Ski Championships. 9/1/2015 ] a A oil Mr-lum"wall:&Mr 1",VA1LVALLEY FOUNDATION A Legends of Skiing competition will be held Thursday evening December 3. 40 of the very biggest names in skiing history will compete under the lights in Golden Peak in Vail. A major concert and festival activities will also tie into the Thursday night competitions. This event is currently scheduled to be broadcast as a thirty minute broadcast TV show on NBC Sports domestically and VIA syndication in Pan Europe. On Saturday December 5, the much loved Gorsuch Tea Dance will take place in Vail alongside the Induction Ceremony for the Legend of Honor tied to the International Ski Hall Of Fame (see next slide). A goal of America's Opening is to become THE "place to be." One of the ways we will achieve this is by hosting a very high-end evening at the 10th on Dec. 5 called, "Dining with the Stars; ski legends, sports celebrities and paying guests. 9/1/2015 C INTERNATIONAL SKI HALL OF FAME The Vail Valley Foundation is the owner of the International Ski Hall of Fame, and annually, as part of the American Ski Classic, for the past 25 years has inducted a new member into it. However, there has never been a physical presence of the Hall of Fame in Vail. The VVF plans to create both a physical monument as well as a dedicated online presence. The physical monument will be erected at the base of Vail Mountain surrounding the sculpture, "The Edge." A website will also be created with video content of each inductee along with vibrant descriptions of VAIL and its heritage of ski racing. Vail will now be the home of the International Ski Hall of Fame and each year the induction ceremony will take place surrounding the monument during America's Opening. World Cup ski racing was first conceived here in Vail and it is only right that Vail be the hometown of the most prestigious collection of ski racers to ever grace the sport. 9/1/2015 VFIS ) SPONSOR BENEFITS ki Worlcd Cup Z044CArmalr� Q` TOWN OFVA� The Vail Valley Foundation is looking to the Town of Vail to become an annual partner in our quest to expand and change the way we begin our winter season. America's Opening is created as a long-term brand that is filled with a collection of events that have the power and draw to reach across the ocean, and encourage skiers near and far to enjoy our town. For the 2015 event, The Vail Valley Foundation is respectfully requesting a cash sponsorship of $175,000 from the Town of Vail to support this collection of events, including the creation of the International Ski Racing Hall of Fame, which will become an asset of the Town of Vail. 9/1/2015 VFIS ) SPONSOR BENEFITS ki Worlcd Cup Z044CArmalr� TOWN OFVA� In exchange for the funding requests outline don the previously slide, the Town of Vail will play host to the following events and programs and receive the following benefits: • Legends of Skiing competition held under the lights in Vail • A thirty minute TV show covering of the Legends of Skiing competition, International Ski hall Of Fame and Dining With The Stars event. • Major concert held in Vail in conjunction with the Legends competition • Induction ceremony held in Vail for this year's Legend of Honor • The Gorsuch Tea Dance • The Dining with the Stars • The permanent home of the International Ski Racing Hall of Fame • Town of Vail will receive vip hospitality assets to each of the aforementioned events along with VIP access to the birds of prey world cup. • Town of Vail logo shall be included in all America's Opening marketing, pr and advertising. • Onsite Town of Vail branding during the legends competition and concert held in vail. • Additional benefits available to be mutually discussed and agreed to between VVF and TOV. 9/1/2015 �AudiD THANK YOU FIS Ski World Cup a 1 . ) � 1 r 1 r +� 1 CH ' 4.♦ '+� / CwJY1T1tVa. 1 ate) C�II �� P 3ch C"Nry 4 04S ,fw 9/1/2015 0 TOWN OF VAIL d New W NAIL �I VALLEY FOUNDATION r T�� r — r oil -iZ2- - y Bronze Ski Concept - Perspective Looking SW to JULY 30, 2015 9/1/2015 po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com t*%,- ~� /'L Existing Paving F AIL VALLEY FOUNDATION Bronze Ski Concept - Seat Wall ,I a) E Cl� LL y -- CCS 0 4-d CIO L 4-j L JULY 30, 2015 9/1/2015 po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com NAIL �I VALLEY FOUNDATION i Detail of International Ski Hall of Fame Plaque (Mounted on Existing Skier Sculpture) Brightly Colored Ski Tips Painted Over Bronze Brass Lettering Brass Plaque with Text Describing the Ski Monuments 5- 1/2"" I �► International Ski Hall of Fame Jimmy Huega Detail of Bronze Ski Monument (Tip of Ski) Flag of Inductees Country (Painted on Bronze) Brass Plaque with Inductees Name and Year Inducted Cast Bronze Ski ,i LL k+— C) Cl� O .-+ CO L C) 4—j L JULY 30, 2015 9/1/2015 po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com Augustana Care fostering fullness of life Mr. Stan Zemler, Town Manager Town of Vail 75 S. Frontage Road Vail, CO 81657 Dear Stan: 1007 East 14th Street Minneapolis, MN 55404 Ph 612.238.5101 Fax 612.238.5055 www.augustanacare.org Construction of Castle Peak Senior Care Community is underway! Augustana Care is deeply appreciative of the financial support the Town of Vail has provided to the "Making Our Community Whole" capital campaign to build the Castle Peak Senior Care Community ("CPSCC") in Eagle, Colorado. Because of your support and the generosity of others, Castle Peak Senior Care Community will play an important role in the lives of Eagle County residents. Since our last update letter to you and the Town Council, we encountered widespread rapidly increasing construction costs as the construction contractor (the Weitz Company) was engaged and sub -contractor bids obtained. As you are aware, Eagle County has seen these costs rise as much as 25% in the past year. Through redesigning certain aspects of the project, decreasing the overall square footage from 62,000 to approximately 59,000, and negotiating and securing contributions from the Weitz Company and sub -contractors we have been able to hold the increase in construction costs to 11%. To fund the overall increase in costs from the original budget of $22,767,000 to the revised projected budget of $24,962,000 (please see Attachment A for Source and Use of Funds), the following has been secured: • the USDA Rural Development Loan Program agreed to an increase in financing of $500,000, • Eagle County increased its subordinated debt by $645,000, and • Augustana Care increased its subordinated debt by $700,000. This has left a remaining funding need of$350,000 to be raised from community sources. This shortfall needs to be satisfied in order to completely furnish common areas, address transportation needs, provide adequate weather protection for residents, etc. Please see Attachment B for examples of these items. Of this amount, we have already secured $56,000 in individual donations leaving a shortfall of $294,000. We hope the Town of Vail will consider assisting us with an additional contribution of $50,000 to reach the funding needed. We would welcome an opportunity to discuss this request further with you and the Town Council. If you wish, we would like to have Mery Lapin and Lisa Pease meet with you either prior to August 24`x' or after September 14`''. We greatly appreciate your consideration of our request. Contact Information Lisa Pease Augustana Care Director of Development, Colorado 970-471-4864 1pease c&augustanacare.org 9/1/2015 CastlePeak SENIOR CARE COMMUNITY l+ Augusianacare Castle Peak Senior Care Community Attachment A - Project Budget July 2015 Sources of Funds USDA Direct Loan $12,524,000 Eagle County Subordinated Debt 5,000,000 Eagle County Land Donation 988,000 Augustana Care Subordinated Debt 1,700,000 Captial Campaign 4,400,000 Supplemental Campaign Contributions 350,000 Total Funding: Expenses Construction $16,763,500 Land 988,000 Architect, Engineering, Entitlements 2,692,000 Furnishings, Fixtures, Equipment 1,379,700 Resident Experience/Excellence in Care 350,000 Marketing, Fundraising and Pre -opening 685,000 Financing Costs 542,000 Reserves 1,561,800 Total Expenses: 24,962,000 24962.000 9/1/2015 CastlePeak SENIOR CARE COMMUNITY l+ Augusianacare Attachment B - Funding Needs July 2015 As a result of significant increases in construction costs and fees since Castle Peak's original budget was projected, an additional $350,000 is needed to augment the experience of residents, patients, family members and friends. The following information is provided as examples of how these funds will make a significant difference to everyone at Castle Peak. 1. Furnishings, fixtures & equipment (FFE) budget shortfall $200,000 The FFE budget includes everything needed to make Castle Peak a welcoming community experience. Budget items range from salt and pepper shakers to mattresses to the health care center's nurse call system. A robust call -system costs $150,000, nearly 11 % of what is currently allocated for FFE, which also includes the following items: a. Handicap accessible bus $65,000 Castle Peak's primary funder, the USDA, requires that we provide consistent, easily - accessible transportation. If adequate funding is not raised to purchase a new bus, we may need to rent a bus or buy a used bus, which may affect the reliability of our transportation. b. Exercise equipment for fitness room $15,000 Contributions are needed to equip the fitness room. The room could remain empty until adequate funds are available. c. Outdoor furniture for patios $35,000 Without additional funding, furnishing the patios will be delayed indefinitely. d. Common -area furnishings throughout Castle Peak $14,550 Sofas, coffee tables, chairs and other furniture will be scarce in common areas without adequate funding. 2. Weather -protection canopy for entrance to assisted living $100,000 If adequate contributions are not received, a 30 -foot canopy needed to cover the long walkway leading from the parking area to the building entrance will not be affordable. Without the 30 -foot canopy, residents and guests could be exposed to inclement weather conditions and become damp or drenched when entering the building. 3. Workforce development $50,000 We anticipate the need to hire staff with limited or no experience working with older adults and individuals with dementia. Additional funds will enable Augustana Care to provide more comprehensive training as we start to serve Castle Peak residents. 9/1/2015 APPLICATION FOR TOWN OF VAIL FUNDING (Tiers I — III) GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2015 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Walking Mountains Science Center 2. Contact person: Kim Langmaid 3. Mailing address: PO Box 9469, Avon, CO 81620 4. Telephone: 970-827-9725 ext. 131 5. E-mail address: kiml@walkingmountains.org 6. Members and Titles of your governing board: See attachment 7. Amount of contribution requested: 8. Organization fiscal year-end: June 30 9. Are your books audited? Yes 10. What Tier is your organization applying for? (See definitions on page 1): Tier III (Services/Expertise) 11. How will the contribution be used? Walking Mountains Science Center will advance the Actively Green Sustainable Destination Project in partnership with Town of Vail, the non-profit Sustainable Travel International, and the Colorado -based marketing firm Vermillion. During 2015 Walking Mountains is convening local workshops of the Vail Destination Stewardship Council to collaborate with local stakeholders (Town of Vail, Vail Resorts, Vail Chamber and Business Association, Vail Valley Partnership, Vail Valley Foundation, Eagle River Watershed Council, U.S. Forest Service, Betty Ford Alpine Gardens, and Colorado Department of Parks and Wildlife) to develop a collective vision for the activities proposed during 2016 which will lead toward Vail becoming the first North American destination to become certified by the Global Sustainable Tourism Council. Walking Mountains also continues to train and certify Vail -based businesses in sustainable best -practices. Goal: Vail will become the first globally certified and internationally recognized sustainable mountain resort community in North America. Objectives: • Advance Vail Destination Stewardship Council and engage community stakeholders • Determine criteria and indicators specific to mountain resort communities • Develop policies, action plans and advanced training programs for businesses and employees 2 9/1/2015 • Develop and implement marketing strategy to engage international audiences • Attain third -party verification from Global Sustainable Tourism Council • Aggregate, monitor and evaluate metrics (energy, GHGs water, waste, consumer engagement, economic impact, etc.) and report on annual basis Action Items for 2016 • Engage Destination Stewardship Council (Walking Mountains Science Center (WMSC), monthly) • Two public comment stakeholder workshops (WMSC, spring and fall 2016) • Destination standard development for mountain resort community (Sustainable Travel International (STI)) • Enterprise development advanced to include higher certification levels (STI) • Begin destination assessment and action plan (WMSC, STI) • Begin marketing strategy development (Vermillion Inc.) • Conduct three Actively Green training sessions (WMSC) A five-year work plan and forecast for the Actively Green Sustainable Destination Project is available upon request. Actively Green Sustainable Destination Budget (To be managed by Walking Mountains with distributions made to Sustainable Travel International and Vermillion as outlined below.) Sustainable Travel International Contract (STI) Destination Standard Development $15,000 Enterprise Program Development $20,000 Destination Action Plan and Assessment $25,000 2016 Total STI $60,000 Marketing Contract (Vermillion) Strategy development, templates, web presence $50,000 2016 Total Marketing $50,000 Walking Mountains Science Center (WMSC) Overall Project Coordination and Reporting $10,000 Facilitation of Local Stewardship Council $10,000 Community Stakeholder Workshops (2) $10,000 Actively Green Business Trainings (3) & Outreach $5,000 Data Collection for Criteria and Indicators $5,000 2016 Total WMSC $40,000 GRAND TOTAL 2016 $150,000 11. How does your request support item 1 C of the contribution policy? The Actively Green Sustainable Destination Project is in close alignment with the TOV council's mission to "provide our citizens and guests with... an abundance of recreational, cultural and educational opportunities." Actively Green is also closely aligned with the Vail Local Marketing District Advisory Council's created brand of "Wilderness Luxury", the Vail Economic Advisory Council's mission to sustain, enhance and diversify the town's economy, and the Town of Vail's Environmental Sustainability Strategic Plan. 3 9/1/2015 The Actively Green Sustainable Destination Project directly benefits the Town of Vail's businesses, residents, visitors, and Town of Vail government by supporting businesses, employees, and local stakeholders in providing "superior level environmentally sensitive services" and "educational opportunities." The proposed activities and outcomes are aligned specifically with the "Vail Economic Advisory Council Work Plan" the Vail Local Marketing District Advisory Council focus on "Wilderness Luxury" and on the Vail "Environmental Sustainability Strategic Plan." In addition, the Actively Green Sustainable Destination Project's business training and certification program supports Vail in accomplishing the following: -Delivering on guests' expectations for quality customer service and sustainability services; • Attracting millennials, aspirationals, and families seeking sustainability -savvy "wilderness luxury" vacation experiences; • Attracting new corporate groups seeking to meet their internal corporate social responsibility and sustainability goals by choosing meeting/retreat destinations with certified sustainable lodging, restaurant, and tour opportunities; • Engaging and attracting young leaders who make their career and lifestyle decisions based on sustainability values and creating inspiring futures (aspirationals); • Improved guest services and employee morale and engagement in day -today sustainability best -practices and Vail "brand behavior"; • Meeting Vail's environmental goals in solid waste stream reduction and recycling, increased energy efficiency, improving ecosystem health, focusing on sustainable economic development, providing life-long learning opportunities, and promoting use of public transportation and green commuting. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Walking Mountains Science Center is funded through a number of sources (listed in order of percent of contribution): Private donations, Government fee for service, Private fee for service, Foundation grants, Government grants, corporate grants, Investment income, Endowment and Merchandise sales (specific figures are available upon request). This diverse base of funding helps to ensure that we'll be able to offer our programs to residents and visitors on an ongoing basis for the foreseeable future. 13. Organization's mission statement: The mission of Walking Mountains Science Center is to awaken a sense of wonder and inspire environmental stewardship and sustainability through natural science education. rd 9/1/2015 4:52 PM Walking Mountains Science Center 08/19/15 Balance Sheet Prev Month Comparison Accrual Basis As of June 30, 2015 ASSETS Current Assets Checking/Savings 1001 • Alpine Bank Operating 1036 • Alpine Bank EcoBuild 1034 • Alpine Bank GIS 1000 • First Bank Checking 10960 • Eagle Vail Comm Garden Acct 10950 • Vail Comm Garden Acct 1037 • Alpine Bank Reserve 1002 • Alpine Bank Capital 1041 • FirstBank Capital 1031 • Centennial Bank Capital MMkt 1095 • Vanguard Reserve Stockwell Endowment - VBIAX Vangaurd Stock Mkt Index Acct Vanguard Money Mkt Total 1095 • Vanguard Reserve 1075 • Petty Cash Total Checking/Savings Accounts Receivable 1100 • Accounts Receivable 1110 • Promises to Give (Current) 1120 • Promises to Give (Non Current) 1122 • Allowance for Doubtful Accts 1111 • Disc. on Noncurrent Pledge Rec. Total Accounts Receivable Other Current Assets 6200 • Employee Purchases Due from Vendors 1121 • Store Inventory Asset 1140 • Prepaid Expenses 1180 • Security Deposit 1499 • Undeposited Funds Total Other Current Assets Total Current Assets Fixed Assets 1610 • Building -Walking Mtn Campus 1800 • Land 1660 • Furnitures & Fixtures 1670 • Software & Website Design 1640 • Computer Equipment 1700 • Vehicles 1680 • Program Equipment 1600 • Accumulated Depreciation Total Fixed Assets TOTAL ASSETS 237,189 8,924 228,266 2,558% 14,741 21,810 -7,069 -32% 3 3 0 0% 16,000 16,000 0 0% 8,511 10,205 -1,695 -17% 4,510 4,335 175 4% 210,271 210,269 2 0% 31,171 335,595 -304,424 -91% 101,318 101,309 9 0% 50,177 50,171 6 0% 40,127 40,435 -308 -1% 17,124 17,181 -58 -0% 18,846 18,845 1 0% 76,096 76,461 -365 _1% 100 300 -200 -67% 750,087 835,381 -85,294 -10% 94,760 21,455 73,305 342% 103,575 111,825 -8,250 -7% 356,283 356,283 0 0% -42,811 -42,811 0 0% -1,816 -1,816 0 0% 509,990 444,935 65,055 15% 4,477 4,429 48 1% 80 80 0 0% 20,555 28,642 -8,086 -28% 22,599 10,899 11,700 107% 27,000 27,300 -300 -1% 3,250 22,734 -19,484 -86% 77,961 94,083 -16,122 -17% 1,338,037 1,374,398 -36,361 -3% 7,608,717 7,608,717 0 0% 3,850,000 3,850,000 0 0% 726,772 726,772 0 0% 97,516 97,516 0 0% 95,447 92,630 2,816 3% 35,194 35,194 0 0% 13,894 13,894 0 0% Page 1 9/1/2015 4:52 PM Walking Mountains Science Center 08/19/15 Balance Sheet Prev Month Comparison Accrual Basis As of June 30, 2015 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 • Accounts Payable 2015 • STI Accounts Payable Total Accounts Payable Credit Cards 2005 - Chase Total Credit Cards Other Current Liabilities 2050 • Alpine Bank Construction Loan 2060 • Deferred revenues 2010 • Accrued Liabilities 2070 • Prepaid Program Fees 2075 • Held for Community Gardens 2100 • Payroll Liabilities 2110 • Federal Withholding 2120 • FICA 2130 • State Withholding 2150 • Simple IRA 2100 • Payroll Liabilities - Other Total 2100 • Payroll Liabilities 2140 • Direct Deposit Liabilities 2160 • Sales Tax Payble Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 3900 • Retained Earnings Net Income Total Equity TOTAL LIABILITIES & EQUITY 11,936 19,309 -7,373 -38% 0 6,775 -6,775 -100% 11,936 26,084 -14,148 -54% 24,803 16,557 8,246 50% 24,803 16,557 8,246 50% 372,673 446,000 -73,328 -16% 187,496 100,159 87,337 87% -33,176 0 -33,176 -100% 62,548 56,474 6,074 11% 8,316 8,316 0 0% 0 4,323 -4,323 -100% 0 6,623 -6,623 -100% 2,991 4,066 -1,075 -26% 293 1,842 -1,549 -84% 26 11 15 130% 3,310 16,866 -13,556 -80% -102 0 -102 -100% 578 1,019 -441 -43% 601,642 628,834 -27,192 -4% 638,382 671,475 -33,093 -5% 638,382 671,475 -33,093 -5% 11,935,641 11,935,641 0 0% 281,058 281,509 -451 -0% 12,216,698 12,217,149 -451 0% Page 2 9/1/2015 4:45 PM Walking Mountains Science Center 08/19/15 Accrual Basis Profit & Loss Budget vs. Actual Annual Operating July 2014 through June 2015 Page 1 of 1 9/1/2015 Jul'14-Jun 15 Budget $ Over Budget %of Budget Ordinary Income/Expense Income 4030 - Corporate Contributions 147,256 109,106 38,150 135% 4050 - Foundation Contributions 222,797 182,991 39,806 122% 4090 - Government Contributions 61,770 105,817 -44,047 58% 4110 - Individual Contributions 994,799 755,564 239,235 132% 4130 - In -Kind Donation 28,511 41,204 -12,693 69% 4140 - Special Events Inkind Donation 8,560 14,500 -5,940 59% 4210 - Program Fees 799,152 670,477 128,675 119% 4270 - Other Income 6,651 10,200 -3,549 65% 4500 - Store Sales Income 24,987 32,650 -7,663 77% Total Income 2,294,483 1,922,509 371,974 119% Gross Profit 2,294,483 1,922,509 371,974 119% Expense 6000 - Accounting 16,160 17,400 -1,240 93% 6020 - Advertising & Marketing 53,567 78,554 -24,987 68% 6040 - Bank and Finance Charges 590 300 290 197% 6060 - Board & Committee Ops. 165 850 -685 19% 6080 - Capital Improvements 18,500 6100 - Computer Support 52,491 58,400 -5,909 90% 6140 - Contract Services 139,569 79,760 59,809 175% 6150 - Credit Card Fees 9,489 6,200 3,289 153% 6160 - Donor Cultivationl5tewardship 2,204 3,370 -1,166 65% 6180 - Dues & Subscriptions 3,585 5,769 -2,184 62% 6220 - Employees 6240 • Employee Benefits 78,253 83,954 -5,701 93% 6250 - IRA Employer Contribution 15,235 21,872 -6,637 70% 6260 • Payroll Tax Expenses 80,732 72,689 8,043 111% 6270 - Worker's Comp Insurance 7,145 6275 • Payroll Processing Fees 1,643 6280 - Salaries & Wages 1,055,285 110255504 291781 103% Total 6220 - Employees 1,238,293 1,204,019 34,274 103% 6290 • Energy Rebate 72,255 63,000 9,255 115% 6300 - Small Equipment 1,656 10,450 -8,794 16% 6320 • Fees & Permits 20,304 13,675 6,629 148% 6340 - First Aid Supplies 4,484 4,750 -266 94.% 6360 • Food Supplies 11,841 12,740 -899 93% 6380 - In -Kind Expense 28,511 41,204 -12,693 69% 6400 - Insurance 25,593 33,000 -7,407 78% 6420 - Interest Expense 25,088 0 25,088 100% 6440 , Legal 0 300 -300 0% 6460 - Library Supplies 558 1,338 -780 42% 6480 - Meals & Entertainment 4,043 6,155 -2,112 66% 6490 - Special Events Food & Entertain 47,707 44,750 2,957 107% 6540 - Office Supplies 5,724 4,005 1,719 143% 6550 - Store Inventory Expense 16,368 17,500 -1,132 94% 6560 - Postage 6,137 4,430 1,707 139% 6580 - Printing & Copying 27,761 28,306 -545 98% 6600 - Professional Development 16,341 14,870 1,471 110% 6620 - Program Supplies 36,418 36,050 368 101% 6640 - Recognition & Awards 6,730 4,200 2,530 160% 6660 - Recruitment 4;250 1,953 2,297 218% 6680 -Rent 0 0 0 0% 6700 - Repairs & Maintenance Trash & Recycling 1,184 1,200 -16 99% Mechanical Systems Maintenance 11,133 11,500 -367 97% Snow Removal 3,886 2,000 1,886 194% Landscaping 14,435 15,000 -565 96% Cleaning 17,454 18,304 -850 95% 6700 - Repairs & Maintenance - Other 6,595 4,560 25035 145% Total 6700 - Repairs & Maintenance 54,687 52,564 2,123 104% 6710 - Special Events Inkind Expense 8,560 14,500 -5,940 59% 6720 - Telephone 10,668 10,800 -132 99% 6740 - Travel & Lodging 10,809 9,095 1,714 119% 6760 - Uniforms 6,709 3,765 2,944 178% 6780 - Utilities 11,600 13,920 -2,320 83% 6800 - Vehicle Operations 17,506 151575 11931 112 Total Expense 2,016,921 119175517 9%404 105% Net Ordinary Income 277,562 4,992 272,570 5,560% Other Income/Expense Other Income 4230 - Unrealized Gains/Losses 3,104 4250 - InterestlDiv Income 389 220 169 177% Total Other income 3,493 220 3,273 1,588% Net Other Income 3,493 220 3,273 1,588% Net Income 281,055 5,212 275,843 5,392% Page 1 of 1 9/1/2015 WALKING MOUNTAINS BOARD OF DIRECTORS — 2015 Alix Berglund - Director Hans Berglund — Advisory Director Edwards, CO Kristen Bertuglia- Director Vail, CO Fritz Bratschie— Director Vail, CO Kelly Bronfman — Advisory Director Edwards, CO Kate Cocchiarella — Director Vail, CO Matt Donovan- Director Edwards, CO Markian Feduschak — Ex -Officio — President Eagle, CO Craig Foley — Director Edwards, CO Amanda M. Ford- Director Edwards, CO Megan Gilman- Director Avon, CO Dr. Jason Glass, Ph.D — Advisory Director Eagle, CO Shelly Jarnot - Director Edwards, CO Greg Johnson — Treasurer Edwards, CO Kim Langmaid Ph.D. — Founder, Ex -Officio Vail, CO Shannan Lentz- Director Edwards, CO Jay Mahoney- Director Edwards, CO Jenny Maritz - Director Avon, CO Ellen Moritz — Director Avon, CO Misha Moritz- Director Edwards, CO Dale Mosier - Secretary Jeanne Mosier— Advisory Director Edwards, CO Dan Patten — Advisory Director Boulder, CO Ben Peternell — Vice Chair Avon, CO John Shipp - Director Edwards, CO Pat Tierney — Chair Beaver Creek, CO Rick Travers, Esq. - Director Edwards, CO Carroll Tyler — Director Avon, CO Barb Wenninger- Director Gypsum, CO Emily Zeigler- Director Beaver Creek, CO Emerita Directors Kathy Borgen, Vail, CO Holly Elliott, Edwards, CO Emeritus Directors Phil Brodsky, Avon, CO Alan Danson, Vail, CO Buck Elliott, Edwards, CO Updated January 2014 9/1/2015 9/1/2015 TOWN OF VAIL 2016 PROPOSED BUDGET CHANGES IN FUND BALANCE FUND Increased cost from prior 5 -year plan Revisions / newly added project * Placeholder items 2020 4% SUMMARY OF REVENUE, EXPENDITURES, AND Amended 2015 2016 2017 CAPITAL PROJECTS 2018 2019 Revenue Total Sales Tax Revenue: Sales Tax Split between General Fund & Capital Fund Sales Tax - Capital Projects Fund Use Tax Federal Grant Revenue Other State Revenue Lease Revenue Project Reimbursement Timber Ridge Loan repayment Earnings on Investments and Other $ 24,486,000 62/38 $ 9,305,000 1,800,000 358,752 766,130 197,295 40,000 494,466 103,654 4.5% $ 25,588,000 62/38 $ 9,723,000 1,545,000 544,800 - 197,295 50,000 461,065 149,281 4% $ 26,611,000 62/38 $ 10,112,000 1,591,350 - - 197,295 - 461,065 113,680 4% 4% $ 27,675,000 $ 28,782,000 $ 29,933,000 2016 4.5% incr from 2015 amended; then 4% per year 62/38 62/38 62/38 $ 10,517,000 $ 10,937,000 $ 11,374,000 38% to CPF 1,639,100 1,688,300 1,688,300 2016 down from 2015;no new major developments assumed; then 3% per year - - - 2014-2016: Bridges at Nugget Lane and Bridge Rd - - - CDOT share of funding for 1-70 Underpass study 202,227 202,227 202,227 Per Vail Commons commercial (incr. every 5 years) and residential leases _ - - 2015: 40K reimbursement from ERWSD for waterline work on Covered Bridge; 2016 $50K cost share with VLMD for interactive map 461,065 461,065 461,065 Principal and interest on loans to Timber Ridge Fund 133,647 153,416 111,033 0.7% rate assumed on available fund balance Total Revenue 13,065,297 12,670,441 12,475,390 12,953,039 13,442,008 13,836,625 Expenditures Maintain Town Assets Bus Shelters C-1 Parking Structures ffic Impact Fee and Transportation Master Plan Updates lghborhood Bridge Repair C-2 Facilities Capital Maintenance Donovan Park Pavilion Street Light Improvements C-3 Capital Street Maintenance C-5 West Forest Rd Bridge Repair C-5 Kinnickinnick (West) Bridge Repair B0 Covered Bridge Structural Repairs Flood Incident repairs Town -wide camera system Audio -Visual capital maintenance Document Imaging Software Licensing lice Taser Replacement tomated External Defibrillator9,870 ublic Safety ID Card Printer 30,000 680,000 706,760 69,840 169,953 1,432,723 90,000 105,436 22,000 18,000 68,000 60,000 30,000 675,000 319,125 5,000 50,000 1,290,000 350,000 350,000 - - 22,000 18,000 30,000 51,000 31,849 8,740 30,000 690,000 419,625 5,000 50,000 1,320,000 70,000 18,000 100,000 52,530 30,000 30,000 30,000 Annual maintenance 690,000 690,000 690,000 2015 - 2020 various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs Update of Traffic Impact Fees and Transportation Master Plan Major Bridge Repair Projects based on bi-annual bridge inspec tion 2015 update: overall increase of $179K over 5 years. 2015 - 2019 various repairs to town buildings including the upkeep 715,000 of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). 2020 projection will decrease should the municipal building be reconstructed 436,000 396,750 5,000 5,000 755,100 2015: to change ventilation & improve noise, which includes a protective structure on the outside of the building; replace heating/air system and $50K furniture replacement; 2020 replace HVAC 50,000 75,000 75,000 New street lights and to refurbish residential lighting ; Annual maintenance reduced for four years due to upgrade project in 2014; cost are projected to increase in 2019 1,145,000 1,150,000 1,270,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; Cost increases based on recent pricing Major Bridge Repair Projects based on bi-annual bridge inspection Major Bridge Repair Projects based on bi-annual bridge inspection Includes structural maintenance of bridge beams and painting in conjunction with ERWSD waterline maintenance (hangs underneath the bridge) $40K for work done on behalf of ERWSD - see revenue reimbursement above. Upper Columbine/Bighorn Reconstruction 70,000 70,000 22,000 2017-2018 replace 30 cameras; Recorders cost $7-8K each; cameras range from $800 - $3800 each 18,000 18,000 18,000 $18K annual maintenance/replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center, etc. 30,000 30,000 30,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. 2015 includes 38K for software platform upgrade; 2017 includes 100K to upgrade document imaging software 54,106 55,729 Upgrade Microsoft products on all equipment; renew licenses in future; Increased costs from vendors; $3K per year 57,401 increase from original 5 year plan due to additional software products; 2015 includes $9K for property and evidence room software one-time expense To replace outdated equipment purchased in 2007 Currently only a few police cars have this equipment; This request would outfit all police cars Requesting printer specific to the "Salamander" software works with state agencies; software would allow easy tracking of all resources on large events or incidents with the badges & barcodes printed 9/1/2015 21 9/1/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Revisions / newly added project Amended ' Placeholder items 2015 2016 2017 2018 2019 2020 or To purchase 20 cameras for sworn officers, software licenses ($23.7K) plus server hardware ($15K) for the purpose Police Body Worn Cameras storing data Scheduled rotation of PCs, printers and servers; 2015 replacement of three GIS printers/scanners; Two additional Hardware Purchases 168,000 150,000 50,000 50,000 50,000 350,000 Simplivity Omnicube nodes in 2015 and 2016 at a cost of $45K each; 300K in 2020 for scheduled replacement of larger servers Data Center (Computer Rooms) - 1,000,000 15,000 15,000 15,000 15,000 2016: Remodel / Retrofit upper and lower computer rooms ( power, heating / cooling, fire suppression ). Possible relocation into a combined room Website and e-commerce 12,000 12,000 12,000 12,000 12,000 12,000 Internet security & application interfaces; includes $550/month for web hosting svcs Comm Dev ArcGIS System 14,000 - - - - Web access to town GIS information (similar to County's website GIS product) Fiber Optics / Cabeling Systems in Buildings 15,000 15,000 15,000 15,000 15,000 15,000 2015 - 2019: to repair, maintain & upgrade cabling/network Infrastructure Network upgrades 181,000 30,000 30,000 30,000 30,000 200,000 Computer network systems - replacement cycle every 3-5 years; 2015, 2020 replacement of switches and routers Public Wi-Fi Systems - - - - 250,000 Upgrade/replace public Wi-Fi system initially installed by Crown Castles Business Systems Replacement 118,043 - - - - - Community Development permitting software project Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and Public Safety System 50,000 50,000 50,000 50,000 50,000 50,000 fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance Transit Center Generator 200,000 - - - - - Replacement of generator at the Vail Village transit center; includes re -landscaping and re -wiring. Police E -ticketing system 189,800 - Electronic ticketing system; reduces data entry done by officers to record physical tickets; will interface with Full Court system erator for East Vail Fire Station - 50,000 To replace outdated generator at Station 1 rtable vehicle lift 55,000 To service vehicles in fleet; current lift is 14 years old A04,400,555 2016: 4 flatbed pick up trucks for Streets crews, Electricians, Irrigation crew, and Wildland Fire; Class 8 Dump icle Expansion 145,000 I 700,000 2017: 4 yard Loader with accompanying snow blower; the need to haul out snow from the town's parking areas as infrastructure changes have impacted snow storage areas. al Maintenance lVail 4,967,169 3,627,155 3,050,106 2,692,479 4,554,501 ancement of Town Assets VillageInfo Booth 100,000 - - - Remodel, including addition of restrooms and guest enhancements Interactive Vail map 200,000 Design and build interactive Vail map for mobile and web; offset by $50K cost share with VLMD (in revenue above) Guest Services Enhancements/Wayfinding 1,376,914 - Guest Service / Wayfinding enhancements outside of VRA district East Vail Fire Station 150,000 1,500,000 Renovation of East Vail fire station Energy Enhancements 347,944 - Implementation of energy audit enhancements; includes LED lighting project with shared cost of $170K from Holy Cross Fire Equipment i nary 'e -Check System Updates East Meadow Drive Snowmelt ' st Vail Interchange Sidewalk R Fire Truck Replacement Neighborhood Road Reconstruction 22,153 2,883 475,000 2015: $20K set of equipment for ladder truck; 2016 $16K request for fire hose replacement 16,000 replace t kiosk ad` security gate rep acemen requese" 50,000 750,000 750,000 Snowmelt major repairs from Solaris to Austria House/Covered Bride area 500,9Underneath the 1-70 bridge sidewalk is damaged Rollover of 2014 replace pumper truck from 1999 200,000 4,250,000 4,600,000 East Vail roads; $25K for design and $450K in 2015 for shared project with ERWSD on Rockledge Rd; East Vail rods C-4 Neighborhood Bridge Reconstruction 600,000 reconstruction design in 2018, Phase I in 2019, Phase II in 2020, Phase III was eliminated. 1,000,000 - - Nugget Lane and Bridge design in 2015-2016 and construction in 2017-2018. Partial Funding is from Federal grants; C-5 Lupine Bridge repairs in 2018 Replacement of all (30) cylinders/compressors purchased in 2007; Updated model addresses safety issues that have Fire Breathing Apparatus 17,862 been identified in the current model, such as failure in high temperature environments; New units would also allow interoperability with surrounding departments who have gone to this updated unit type. Proposed town contribution toward expansion and remodel of Colorado Ski Muse- Replace parking system in both structures (LH parking structure system had been scheduled for replacement in 2006); Parking Entry System / Equipment 149,153 Better financial reporting and potential to interface with variable message signs and other parking systems across town; Partially reimbursed by VRA 21 9/1/2015 9/1/2015 Amended 2015 2016 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5-year plan Revisions / newly added project * Placeholder items 2017 2018 2019 2020 Radio Equipment replacement Bus Camera System Hybrid Bus Battery Replacement Replace Buses Wash Equipment rd Park Window Replacement mini175,000 Municipal building remodel Public Works Shops & Maintenance Buildings blic Works Equipment own/WQ Improv Total Enhancements New Assets Frontage Road improvements (VRA) Chamonix Housing Development 1-70 Underpass (VRA) Lionshead Parking Structure Entry (VRA) had Medians East LH Circle pathway to Dobson (VRA) Dobson Plaza (VRA) Buy-down Program Buy-down Program Funded by Pay -in-Lieu - 350,000 440,000 50,480 1,500,000 - - 5,582,389 - 2,000,000 1,660,591 273,047 - - 402,118 900,143 - 3,524,000 250,000 5,000,000 - 250,000 11,415,000 - - 3,250,000 - 100,000 100,000 - - 600,000 - - 2,804,400 1,343,000 5,920,400 - 100,000 - - 3,250,000 - 790,000 975,000 - - Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only - - include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018) 15,000 15,000 Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc. - - Scheduled replacement; Estimated life of 6 years 2015: ADA van for on-call pickups; 2016: 8 buses scheduled for replacement ($440.5K per bus); 2018: 6 buses scheduled for replacement ($467.4K per bus) Interior equipment needs replacement; original equipment 20 years old' Re lace windows at town-owned-em 10ee-ho in Planning money shifted to 2015; 2016/2017 amount is a placeholder for a significant remodel should a complete reconstruction not occur. This cost is an estimate only, actual cost will depend on the scope of the project. 15,000,000 - Expansion and remodel based on approved master plan for the Public Works shop complex Exterior wash area for large trucks not safe in the winter; request also includes improvement to how the waste water is disposed of 20,015,000 1 4,615,000 Currently in 2015; pushed to 2019 (design in 2018) based on VVMC plans for expansion; From LH Parking structure to Municipal building; funded by VRA see transfers below 2015 for infrastructure only; Construction currently unfunded 2015-2018 is the town's portion of this project since we were awarded RAMP funding from CDOT and includes the budget increase approved by both Council and CDOT Final construction bills, and to complete landscaping, lighting and artwork installation 1400 000 Median construction from LH ckin s . cture to Vail S Improve connection from the E LionsHead bus stop to Dobson; Per Council 9/16/14 push out one year pending Evergreen/VVMC projects; planning/design in 2016 Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts); planning/design in 2016; Per Council 9/16/14 push out one year pending Evergreen/VVMC projects Carry-forward of program funding Carry forward current balance of program funding: Housing funded directly by Pay-in-Lieu fees collected from developers Total New Assets: 5,235,899 3,450,000 5,015,000 100,000 3,600,000 1,400,000 Total Expenditures 15,218,843 19,832,169 9,985,155 9,070,506 26,307,479 10,569,501 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority Transfer to RETT 2,349,470 - 3,500,000 (3,900,000) 5,065,000 - 150,000 3,650,000 1,450,000 1-70 underpass, Frontage Rd improvements; East LH and Dobson Plaza improvements; annual LH parking structure maintenance $50K - - - Transfer to RETT for Golf Clubhouse project Revenue Over (Under) Expenditures 195,924 (7,561,728) 7,555,235 4,032,533 (9,215,471) 4,717,124 Beginning Fund Balance 20,855,316 21,051,240 13,489,512 21,044,747 25,077,280 15,861,810 Ending Fund Balance 21,051,240 13,489,512 21,044,747 25,077,280 15,861,810 20,578,934 9/1/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Parking Structure Mtce $ 680,000 $ 675,000 $ 690,000 $ 690,000 $ 690,000 $ 690,000 Project Code: CMT007 Project Manager: John King Description of project: Energy Audit Savings (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) Vail Transportation Center Concrete and Caulking Repairs 30,000 30,000 30,000 30,000 30,000 30,000 Equipment Replacement 30,000 30,000 30,000 30,000 30,000 30,000 Expansion Joint Replacement 30,000 25,000 25,000 25,000 25,000 25,000 Hot Water Heater Deck Sealing 10000 30,000 30,000 30,000 30,000 30,000 Deck Topping Replacement 60000 Elevators 10000 10,000 10,000 10,000 10,000 10,000 Ventilation System Repairs 35,000 30,000 30,000 30,000 30,000 30,000 Flooring 25,000 10,000 10,000 10,000 10,000 10,000 Fire System Replacement 25,000 25,000 25,000 25,000 25,000 25,000 Electrical and Lighting 10,000 30,000 30,000 30,000 30,000 30,000 Painting and Rust Control 20,000 20,000 20,000 20,000 20,000 20,000 Paint Stripes 25,000 15,000 15,000 15,000 15,000 15,000 HVAC and Plumbing 30,000 30,000 30,000 30,000 30,000 30,000 Interior Finishes 15,000 15,000 15,000 15,000 15,000 15,000 Locker Replacement Roofs, Walls, Doors 15,000 15,000 15,000 15,000 15,000 15,000 Security 5,000 15,000 15,000 15,000 15,000 15,000 Structural Inspection 15,000 15,000 15,000 15,000 Structural Repairs 20,000 20,000 20,000 20,000 20,000 20,000 Automatic Doors - Terminal Bld. 20,000 20,000 20,000 20,000 20,000 Terminal Building 10,000 10,000 10,000 10,000 10,000 Windows 5,000 5,000 5,000 5,000 5,000 5,000 Vail Information Center 15,000 20,000 20,000 20,000 20,000 20,000 Ski Museum 15,000 20,000 20,000 20,000 20,000 20,000 Terminal Building 15,000 20,000 20,000 20,000 20,000 20,000 Parking Booths 10,000 10,000 10,000 10,000 10,000 10,000 Lionshead Transportation Center Expansion Joint Replacement 25,000 25,000 25,000 25,000 25,000 25,000 Concrete Repairs 25,000 25,000 25,000 25,000 25,000 25,000 Equipment replacement 15,000 10,000 10,000 10,000 10,000 10,000 Fire system Replacement 10,000 5,000 5,000 5,000 5,000 5,000 Flooring Electrical and Lighting 30,000 Deck Sealing 10,000 10,000 10,000 10,000 10,000 10,000 Deck Topping Replacement 50,000 Interior Finishes 10,000 5,000 5,000 5,000 5,000 5,000 Painting and Cleaning 25,000 30,000 30,000 30,000 30,000 30,000 Stripe painting 10,000 10,000 10,000 10,000 10,000 10,000 Roofs, Walls, Doors 10,000 20,000 20,000 20,000 20,000 20,000 Structural Inspection 20,000 20,000 20,000 20,000 20,000 Structural Repairs 40,000 40,000 40,000 40,000 40,000 40,000 Snowmelt Stairs Roofs, Walls, Doors, Windows Interior Finishes Subtotal LionsHead 275,000 270,000 270,000 270,000 270,000 270,000 C-1 9/1/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Facilities $ 706,760 $ 319,125 $ 419,625 $ 436,000 $ 396,750 $ 715,500 Project Code: CMT005 Project Manager: John King Community Development building Stucco patching / painting (10 yrs) 25,000 Window repair (10 yrs) Door replacement Roof - damage only Roof replacement (2020) 60,000 Interior walls and ceilings (6 yrs) Interior flooring (13 yrs) 25,000 Kitchen update incl. appliances (2018) 25,000 Restrooms - remodel 20,000 Boilers (2) (2023) Air handling unit relacement (2023) Furnace (2023) and expansion tank 2024) Hot water heater (2020) 8,000 Fire Station I (East Vail) Misc. Repairs 5,0 5,000 5,000 Budget for Full Remodel in 2016 Stucco patching / painting (10 yrs) Wood siding clean & paint (5 yrs) ; Replace 2017 Window repair (10 yrs) Door replacement Overhead garage doors Wood decks - rebuild Facility interior: carpet (15 yrs) Facility interior: paint (7 yrs) Hot water heater (2025) Compressor - replacement Radiant Heat tube replacement (2022) Exhaust extraction system replacement (2017) 30,000 Generator replacement (2014) enclosure only 14,000 Fire Station II (Main Vail) Fully Remodeled in 2013 Stucco patching / painting (10 yrs) Wood siding clean & paint 20,000 Wood siding replacement Window repair Door replacement Overhead garage doors Sloped roof replacement 2023 Gutters, Downspouts and Heat Trace Facility interior: carpet (15 year 2023) Facility interior: tile floor (15 year 2023) Facility interior: paint (7 yrs) 15,000 Hot water heater 2,500 Radiant Heat tube replacement (2022) Exhaust extraction system replacement (2023) Generator replacement (2028) (new in 2013) misc repairs 5,000 5,000 7,500 5,000 5,000 Fire Station III (West Vail) Misc. Repairs 5,000 5,000 7,500 5,000 5,000 10,000 Install water softner. Hard water is damaging applian 5,500 Library If Misc. repairs - 7,500 Full Remodel in 2013 Wood siding clean & paint (5 yrs) Window repair (10 yrs) Door replacement (2018) Metal roofing (2020) 7,500 Skylights mtce ; replacement 2022 C-2 9/1/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Facilities $ 706,760 $ 319,125 $ 419,625 $ 436,000 $ 396,750 $ 715,500 Project Code: CMT005 Project Manager: John King Facility interior: carpet (12 yrs) Kitchen (2022) Restrooms (2) Boiler (1) replacement (2025) Expansion tank for boiler Hot water heater replaced in 2013 Air Handling unit (2023) Air compressor (2021) Fire panel (2026) Security system Lionshead Welcome Center Misc. Repairs 5,000 5,000 5,000 10,000 5,000 5,000 Lionshead Transit Center Misc. Repairs 5,000 5,000 5,000 7,500 5,000 5,000 Police Dept ** Will be adjusted based on plans for Muni redevelopment Stucco patching / painting (10 yrs) $01080,000 Wood siding (6 yrs) Stone Veneer (10 yrs) Windows and doors.(10 yrs) Rebuild balconies 50,000 Roof (2017) 100,000 Gutters and downspouts (2017) 7,500 Subsurface concrete parking repairs (8 yrs) 50,000 Interior Finishes 40,000 20,000 20,000 20,000 Interior flooring (13 yrs) done in 2014 Kitchens (2) one in 2015; second in 2017 8,000 10,000 Locker rooms and restrooms (16 yrs) Boiler replacement (3) 45,000 Re -tube Boilers (5) (10 yrs) Circulation pumps (3 yrs) Expansion tanks (4) 12,500 Hot water heaters (2) (17 yrs) Air Handling units (2) 45,000 25,000 75,000 Interior Cooling units (4) (2017) Parking garage heaters (5) 6,875 6,875 Rooftop units (7) (2020) 125,000 Exterior Air conditioning units (2) (2027) Electrical equipment (switch panels) (9) (2026) Fire panel Elevator drive and controls 43,750 Elevator cab remodel 4635'0000 20,000 Public Works Administration Misc repairs 5,000 2,000 2,000 2,000 5,000 Damaged sections of heated walkways (8 yrs) 50,000 Wood siding clean & paint (5 yrs) 10,810 Window repair (10 yrs) 65,000 Roof Facility interior: carpet (15 yrs) (2018) 25,000 Facility interior: paint (10 yrs) 15,000 Kitchen update incl. appliances 15,000 Restrooms (2) (15 yrs) Boiler replacement 10,000 10,000 Circulation pump (13 yrs) Expansion tank (2018) 6,500 Hot water heater replacement Public Works Shop and Bus Barn Heated concrete slabs - minor mtce (3 yrs) Heated concrete slabs - replace damage 7yrs) C-2 9/1/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Facilities $ 706,760 $ 319,125 $ 419,625 $ 436,000 $ 396,750 $ 715,500 Project Code: CMT005 Project Manager: John King Wood siding clean & paint (5 yrs) 45,000 Wood siding 25% replacement (5 yrs) (2021) 10,000 Window repair (2020) 10,000 Doors: cyclically rept. Locks, weather stipping (3 yrs) 15,000 Metal door repair (5 yrs) 25% per year 10,000 10,000 Window replacement (25% every 5 yrs) 20,000 Overhead garage door 11' (replace section 25%) (4 yrs) Overhead garage door 22' (replace section 25%) (4 1 15,000 Steel doors ( replace section 25%) (7 yrs) Roofing (replace portion 30%) 45,000 Restrooms remodel 25,863 8,750 Locker rooms (2018) Boiler replacement 20,000 Expansion tank replacement (2018) 7,000 Circulation pumps (3) (5 yrs) 10,000 Hot water heater replacement 3,125 3,125 Furnace replacement (2 of 9 total) Radiant Heat tube replacement (5 yrs): Bay 62,813 62,813 Radiant Heat tube replacement (5 yrs): Bus barn (2017) Compressors (2018) 5,000 Vehicle service lift replacement (2) 20,000 Vehicle paint booth - replace air cleaning unit 24,375 24,375 Exhaust extraction system replacement 30,000 Fuel level monitor system replacement Water recycle unit replacement (2017) 0 Bus Wash Equipment 45,000 Fire panel (2021) Snowmelt Boilers Annual Maintenance/repairs 50,000 50,000 50,000 50,000 50,000 50,000 Lift Statin- Ford Park 2�0- Vail Valley Drive 80,000 2,00 Ski Museum Mis. Repairs 5,000 5,000 5,000 5,000 5,000 10,000 Facility interior: carpet (2018) 20,000 Restroom 6,250 Hot water heater replacement (18 yrs) Air conditioning unit (2022) Vail Village Info Center Heated concrete slabs - replace damage (7 yrs) Stucco patching / painting (10 yrs) Stone Veneer (6 yrs) Windows and doors. (10 yrs) Restroom (15 yrs) Facility interior: tile repair (10 yrs) Facility interior: paint (6 yrs) Transit Offices Heated concrete slabs - replace damage (7 yrs) Stucco patching / painting (10 yrs) Stone Veneer (6 yrs) Windows and doors.(10 yrs) Skylights maintenance (10 yrs) 10,000 Skylights replacement 25% (7 yrs) (2018) 50,000 Facility interior: carpet (13 yrs) 15,000 Facility interior: tile repair (10 yrs) Facility interior: paint (6 yrs) 10,000 Restrooms and locker rooms (15 yrs) C-2 9/1/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Facilities $ 706,760 $ 319,125 $ 419,625 $ 436,000 $ 396,750 $ 715,500 Project Code: CMT005 Project Manager: John King Stucco patching / painting (10 yrs) done in 2014 25,000 Wood siding repairs (5 yrs) Window repair (10 yrs) Doors: cyclically rept. Locks, weather stipping (3 yrs) 10,000 Railings maintenance (5 yrs) Railings replacement (2018) 30,000 Stairways and landings: wash and seal (4 yrs) 3,000 Roof (2023) Gutters, downspouts and heat trace (2023) Washers and dryers replacement 8,750 Boiler replacement done in 2014 Expansion tanks (2018) 7,000 Circulation pump replacement (7 yrs) 10,000 C-2 9/1/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Capital Street Mtce $ 1,332,723 $ 1,290,000 $ 1,320,000 $ 1,145,000 $ 1,150,000 $ 1,270,000 Project Code: CMT004 Project Manager: Tom Kassmel Charlie Turnbull Description of project: Streetscape repair 67,000 53,000 55,000 58,000 61,000 64,000 Pavement Inspection 20,000 - 17,000 - 18,000 Data Collection/Intern - - 9,000 10,000 10,000 Stripping 34,000 31,000 32,000 34,000 35,500 37,000 Crack Seal 115,000 - 6,000 6,000 6,000 Aspahlt Patching 53,000 42,000 44,000 46,000 48,000 51,000 Concrete Repair 46,000 53,000 39,000 58,000 43,000 45,000 Guardrail Repair 13,000 11,000 11,000 41,000 12,000 45,000 Surface Seal 205,000 190,000 200,000 - 240,000 250,000 Asphalt Mill & Overlay 335,000 630,000 630,000 611,000 - - Drainage Improvement 67,000 53,000 55,000 58,000 275,000 290,000 Storm Water Management 60,000 63,000 66,000 70,000 73,000 77,000 Bridge Improvement - 47,000 50,000 52,000 - 57,000 Retaining Wall Repair - - - 225,000 225,000 Sub Total 1,015,000 1,173,000 1,199,000 1,043,000 1,046,500 1,157,000 Contingency (-10%)/Misc. 101,500 117,000 121,000 102,000 103,500 113,000 Streetscape repair Maintnenace of streetcape areas Pavement Inspection Bi -Annual Surface Pavement Inspection of all the Town Roads. This allows us to montior and evaluate road conditions. Data Collection/Intern Collect and update GPS data inventory(Draiange, Street Lights, Signs, etc...) Stripping Stripe all of the Town roads Crack Seal Seal cracks within all of the town roads. Townwide every 5 years. Spot sealing every year. Aspahlt Patching Full depth and skin asphalt patches as needed throughout the town. Concrete Repair Concrete repair thorughout the town. Guardrail Repair Guardrail repair throughout the town. Surface Seal Slurry and Chip seals on town roads as part of the towns pavement maintenance program. Asphalt Mill & Overlay Asphalt mill and overlays on town roads as part of the Town's pavement maintenance program Drainage Improvement Drainage Improvement projects throughout the town. Storm Water Management Maintenance of Storm Sewer System, contract cleaning, water quality improvement programs. Bridge Improvement Minor Bridge improvements as identified in the biannual bridge inspection reports. Retaining Wall Repair Major Retaining Wall Repair every 20 years Contingency Unforseen Capital Street Maintanence issues that come up throughout the year C-3 9/1/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Neighborhood Road Reconstr. $ 475,000 $ - $ - $ 200,000 $ 4,250,000 $ 4,600,000 Project Code: CSR007 Project Manager: Tom Kassmel Description of project: Rockledge Draiange Improvement/Joint ERWSD Design $ 25,000.00 Construction $ 450,000.00 East Vail Road Reconstruction Phase 1 (2.0 miles) (Meadow Dr, Juniper, Streamside E&W, Nugget, Glen Falls, Falline, Columbine, Spruce Way) Design $ 200,000.00 Construction $ 4,000,000.00 East Vail Road Reconstruction Phase II&III (2.3 miles) (Snowshoe, Grouse, Ute, Black Bear, Black Gore, Main Gore, Gore Circle, Meadow Dr) Design $ 250,000.00 Construction $ 4,600,000.00 C-4 9/1/2015 Capital Budget - Project Detail Project Name: Neighborhood Bridge Reconstr. 2015 2016 2017 2018 2019 2020 $ 600,000 $ 700,000 $ 1,000,000 $ 1,050,000 $ - $ - Project Code: CSR008 Project Manager: Tom Kassmel Description of project: Major Bridge Rehabilitation Projects Kinnickinnick, West Forest Rd $ 700,000.00 Lupine $ 350,000.00 Nugget Lane Bridge Reconstruction Design $ 300,000.00 Construction $ 700,000.00 Bridge Rd Replacement Design $ 300,000.00 Construction $ 1,000,000.00 C-5 9/1/2015 23 9/1/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5-year plan Revisions / newly added project Amended ' Placeholder items 2015 2016 2017 2018 2019 2020 5% 5% 3% 3% 31/6 Revenue Real Estate Transfer Tax 6,190,000 6,500,000 8,450,000 8,655,000 7,241,000 7,458,000 2016 5% increase from 2015 forecast YTD 2015 pacing slightly behind 2014 at this time; 2017 and 2018 include potential sales of Strata units; otherwise 3% per year increase Golf Course Lease 134,654 137,347 140,094 142,896 145,754 148,669 Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation Enhancement Account' (accompanying expenditure listed below) Intergovernmental Revenue 20,000 20,000 720,000 20,000 20,000 20,000 $20K Lottery fund proceeds; 2017 $700K CDOT TAP Grant for water quality improvements Project Reimbursements 943,133 - _ _ _ _ " ` "" y " k" . - .p .J, 4- Donations 1,000 - - - - Recreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other 28,595 28,861 10,883 11,467 13,860 51,187 0.7% rate assumed Total Revenue 7,327,382 6,696,208 9,330,977 8,839,363 7,430,614 7,687,855 Expenditures Maintain Town Assets R-1 Annual Park and Landscape Maintenance 1,603,001 1,586,600 1,715,212 1,755,772 1,797,849 1,840,813 Ongoing path, park and open space maintenance, project mgmt.; 2017 increase due to estimated increase in park maintenance for Booth Creek Park, 1-70 underpass medians Management Fee to General Fund (5%) 309,500 325,000 422,500 432,750 362,050 372,900 5% of RETT Collections - fee remitted to the General Fund for administration Tree Maintenance 65,000 65,000 65,000 65,000 65,000 Regular maintenance for tree health within the town (spraying, removing, new trees); scale 65,000 spraying on town-owned property at approx. $120 per tree; Initiating tree-planting program for lost trees Forest Health Management 225,000 258,738 263,913 269,191 274,575 280,066 2016 added $5K public education and $4K replacement of 2 radios; increase summer crew to 6 (from 5) Street Furniture Replacement 250,020 50,000 50,000 25,000 10,000 50,000 2015 increased for recycling containers; also includes annual replacement or capital repairs, benches and bike racks R-2 Rec. Path Capital Maint 124,029 104,000 112,974 114,198 121,961 115,765 Capital maintenance of the town's recreation path system R-3 Park / Playground Capital Maintenance 98,500 100,200 108,525 106,326 104,655 Annual maintenance items include projects such as playground surface refurbishing, replacing 106,763 bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance Flood Incident repairs 804,543 - _ - - - Re-stabilization of Dowd Junction path; Repairs to culverts, drainage, and preventative improvements Alpine Garden Support 67,000 69,010 71,080 73,213 75,409 77,671 Annual operating support of the Betty Ford Alpine Gardens; assumes 3% increase per year Alpine Garden Education Center 500,000 - - - - Part of Council Contributions Eagle River Watershed Support 63,240 45,000 46,350 47,741 49,173 50,648 Annual support of the Eagle River Watershed Council programs; 2016 reduced based on average annual activity and larger projects now focused in water quality budget Actively Green by 2015 Program 38,500 40,000 - - - - Council Contribution for continuation of this town-wide recycling education and certification program run by Walking Mountains Public Art - Operating 100,248 104,132 106,215 108,339 110,506 112,716 Art in Public Places programming Vail Valley Trail Connection 10,000 - - - - Council Contribution to bike trail maintenance and certification Environmental Sustainability 541,889 321,500 527,930 538,489 549,258 Environmental Sustainability programs ;$200K increase in 2017 for water quality programs, 560,244 public outreach; then 2% increase; 2014 increased by $250K for recycling education and rebate programs; 2015 includes new environmental planner position Total Maintenance 4,800,470 3,069,180 3,489,699 3,536,018 3,520,436 3,632,586 Enhancement of Town Assets Gore Valley Trail Realignment around Lionshead gondola Gore Valley Trail Reconstruction Conoco to Donovan 50,000 600,000 Gore Valley Trail Realignment at Lionshead gondola Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion 23 9/1/2015 TOWN OF VAIL2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Revisions / newly added project Amended * Placeholder items 2015 2016 2017 2018 2019 2020 North Recreation Path- Sun Vail to Pedestrian Bridge North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge Gold Peak Pickle Ball Construction of Pickle Ball courts at Gold Peak Soft Surface Trails Trail enhancements Timber Ridge-Buffehr Creek Rd separation To finish path from TimberRidge to Roost; offset by Federal Grant of approx. $150K Ford Park Landscape Enhancement Ford Park landscaping improvements (in current areas - no net increase to size) Glen Lyon Rec Path Bridge 150,000 Reconstruction of trail near the Glen Lyon office building Donovan Park Improvements 384,000 2015 safety improvements to playground / park (10-11 years old); includes new picnic shelter Reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft. wide Library Recreation Path Reconstruction 1,181,580 concrete trail, repairs to eroded culverts at Middle Creek and stream bank erosion repair (50 ft. section); Based on Eagle River Water District study results; Includes estimates for stream bank repairs Streambank/tract mitigation 1,000,000 4 , 400,000 400,000 400,000 (from water to bank) and riparian repairs (from bank to land area and revegetation); Project will span several years 122,219 1,000,000 500,000 1,000,000 1,000,000 1,000,000 2015 accompany repairs made with stream bank/tract mitigation for storm water and culverts; Water Quality / Storm Water previously 2016 - 2020 was $400K each year 50,000 1,160,000 East Vail Water Quality Improvements; CDOT TAP grant funding of $770,000 in 2017 East Vail Water Quality TAPS East Vail Interchange Improvements 50,000 - 1,039,764 - - Landscaping design and construction of the interchange: $1,089,760; Applied for grant Permanent Skate Park 1,718,278 - - 2015 Permanent skate park construction for LH Parking Structure "Atrium" site. This includes $100K for integrated art and $50K for snowmelt Stephens Park Safety Improvements - 225,000 Access improvements to include extended sidewalk, new stairs and other site improvements; playground was built in 1990's Buffehr Creek Park Safety Improvements - - 210,000 Replacement 14 -yr old "catalog" playground equipment with custom build in 2019; $60K to add a picnic shelter; previously budgeted in 2017 Ellefson Park Safety Improvements - 150,000 - Replacement 13 -yr old "catalog" playground equipment with custom build in 2018 Ford Park Portal Improvements 250,000 _ TOV portion of improvements to six portals into Ford Park; Matching contribution from Vail Valley Foundation; Ford Park Playground/Lower Bench Improvements 1,341,122 Public restrooms ($511 K), playground safety improvements ($449.9K), and $380K for lower bench improvements such as the waterline relocation, new pavers and ADA parking Vail Trail 250,000 Vail Trail from Golden Peak to East Vail Ford Park Parking Lot Slope Revegetation 100,000 - Re -vegetate the slope down toward the river at the Ford Park parking lot Redevelopment of entire park including tennis courts, covered areas and playground Booth Creek Park 372,172 2,068,880 - - - structures; Tennis court ($262K) and playground ($385K) originally budgeted in 2014 will occur when overall park is reconstructed. / Fountain/Storm Sewer Repairs to Silfer Plaza fountain and storm sewe Public Art - General program / art 449,226 85,000 85,000 85,000 85,000 85,000 To purchase sculptures, artwork, art programs and events; remainder is re -appropriated each year to accumulate enough funds Public Art - Winterfest 80,280 - _ - Annual Winterfest event; approximate cost of $25K per year; rely on donations; carryover balance from 2014 to recognize donations. Total Enhancements 7,398,877 4,653,880 3,820,000 3,299,764 1,745,000 2,085,000 VRD-Managed Facility Projects Recreation Enhancement Account 134,654 137,347 140,094 142,896 145,754 148,669 Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance; 2015 golf maintenance building repairs; 2016 *new item at $400K for storage building; asphalt Golf Course - Other 113,983 540,399 7,204 17,200 19,989 17,049 driving and parking area; 2017 gas-fired heater & wood trim/soffits; 2018 boiler; 2019 stucco for mtc building 2015 renovate changing rooms and restrooms; 2017 low slope roof, electrical switch gears; Dobson Ice Arena 124,133 28,001 258,020 59,874 103,665 31,869 2018 town portion of interior lighting; 2019 exterior caulking and replacement of windows and doors. Overall cost increases, with some due to timing changes totals $76,428 24 9/1/2015 25 9/1/2015 TOWN OF VAIL2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Revisions / newly added project Amended ' Placeholder items 2015 2016 2017 2018 2019 2020 Ford Park / Tennis Center Improvements 96,930 47,476 14,893 5,645 14,509 2015 tennis club roof; 2016 clubhouse locker rooms; 2017 mechanical systems & metal 8,529 railings; 2018 wood siding/trim; 2019 brick pavers, grading & drainage. Overall increase to the 5 -year cost estimates / timing is $62,862 Athletic Fields 75,318 18,254 - - 2015 restroom / storage facility structure (increase from this addition $56K); 2016 asphalt parking lot Gymnastics Center - - 37,006 2017: Restrooms Nature Center 82,871 2016 Exterior windows, doors, wood siding and slope roof Total VRD-Managed Facility Projects 545,018 854,348 457,217 225,615 283,916 206,115 New Assets Golf Clubhouse & Nordic Center 9,961,347 3,900,000 - - _ Total includes $1.165M reimbursement from VRD, allocation of Recreation Enhancement - Funds $765,440, Conference Center funds of $3.81VI, current REIT funds of $538,189 (Total project cost estimated at $13.8M, which includes previously spent RETT funds of $705,571 from 2012 & 2013) Ford Park Improvements & Fields 625,275 - 2015: ADA accessible parking ($30K of total). Per Council 9/17/14 ok for $200K for pavers & $150K for waterline near BFAG; remainder of project was reviewed 10/7/14 Total New Assets: 10,586,622 3,900,000 Total Expenditures 23,330,987 12,477,408 7,766,915 7,061,396 5,549,352 5,923,701 Other Financing Sources (Uses) Transfer from Capital Project Fund - 3,900,000 - - - - Transfer from Capital Projects Fund for Golf Clubhouse project per Council review 10/7/14 Transfer from Vail Reinvestment Authority 1,718,278 - 2015 Lionshead Skate park Transfer from Conf Center Fund 1,973,553 Remainder of transfer from Conf Center Funds for Golf Clubhouse ($3.8M) and Ford Park Field projects ($3.5M) Revenue Over (Under) Expenditures (12,311,774) (1,881,200) 1,564,062 1,777,966 1,881,262 1,764,154 Beginning Fund Balance 16,282,049 3,970,276 2,089,075 3,653,137 5,431,104 7,312,365 Ending Fund Balance $ 3,970,276 $ 2,089,075 $ 3,653,137 $ 5,431,104 $ 7,312,365 $ 9,076,520 25 9/1/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Annual Park Mtc $ 1,603,001 $ 1,586,566 $ 1,715,212 $ 1,755,772 $ 1,797,849 $ 1,840,813 Project Manager: Charlie Turnbull Description of project: Staffing & Benefits 1,000,603 973,115 1,048,115 1,079,558 1,111,945 1,145,304 (15 seasonal landscapers and 6.5 full-time equivalents) includes irrigation; landscape architecture; seasonal full-time landscape supervisors Contract Labor 146,000 155,000 180,000 180,000 180,000 180,000 (tree spraying, park restroom cleaning, skate I - - - - weed management, pest control) - - - - - Prof Dev & Dues 9,100 7,980 9,100 9,100 9,100 9,100 Water & Sewer 99,910 95,000 95,000 97,850 100,786 103,809 Other Utilities 46,795 36,820 36,820 37,925 39,062 40,234 Trash Removal 14,461 28,500 28,500 28,500 28,500 28,500 Repair & Mtce (buildings, irrigation, fountains, a 71,000 71,310 80,000 82,400 84,872 87,418 Janitorial Supplies 16,500 18,500 18,500 18,500 18,500 18,500 Chemical Supplies 13,000 13,000 15,000 15,000 15,000 15,000 Flowers & Landscaping Supplies 84,194 89,014 90,000 90,000 90,000 90,000 Uniforms & safety supplies 9,742 10,743 20,000 20,000 20,000 20,000 Other Operating supplies 3,501 3,500 4,315 4,315 4,315 4,315 Heavy Equipment Charges (internal charge for 88,194 84,118 90,000 92,700 95,481 98,345 R-1 9/1/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Rec Path Capital Mtce $ 124,029 $ 104,000 $ 112,974 $ 114,198 $ 121,961 $ 115,765 Project Code: RMT001 Project Manager: Gregg Barrie Description of project: Pedestrian Bridge Inspection Report 15,000 Pedestrian Bridge Recommendations (contract) 10,000 5,000 5,000 5,000 5,000 5,000 Pedestrian Bridge Recommendations (TOV) 2,500 1,500 1,500 Recreation Path directional signage repair 5,000 7,211 10,000 10,000 7,500 Dowd Junction engineering 3,000 Deer Screen repairs 1,500 1,545 1,591 1,639 1,688 Replace Deer Screen 22,000 Path Lighting electric bill 1,915 2,011 2,111 2,217 2,328 2,444 Seeding 2,500 2,575 2,652 2,732 2,814 2,898 Vegetation Control along shoulders 1,182 1,217 1,254 1,291 1,330 1,370 Striping 500 500 500 500 500 500 Sharrows 500 525 551 579 608 638 Drainage Repairs General 12,381 15,000 17,500 17,500 15,000 15,000 Asphalt Repairs General 12,381 20,000 22,500 22,500 25,000 25,000 Unforseen Projects/Maintenance 11,670 30,000 30,900 31,827 32,782 33,765 Facilities HEO position seasonal 18,461 18,461 18,461 18,461 18,461 18,461 R-2 9/1/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Park / Playground Cap Mtc $ 78,250 $ 100,200 $ 108,525 $ 106,326 $ 104,655 $ 106,763 Project Code: RMT009 Description of projects: General Projects Playground surface refurbishing $ 10,000 $ 10,500 $ 11,025 $ 11,576 $ 12,155 $ 12,763 ADA Drinking Fountains/water bottle filler $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 Irrigation Wireless Conversion Stations (5/year) $ 4,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 Replace bear-proof cans ($ 1,150ea) $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 General Painting/staining etc $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 Unforseen Maintenance, Landscaping and Improvements $ 15,000 $ 35,000 $ 65,000 $ 70,000 COMMUNITY PARKS Donovan Park Shrub beds in front of pavillion $ 700 Powder coat the playground fence $ 5,000 Refinish "Mother and Child" $ 5,000 Ford Park Seal/stain all structures $ 500 Post and Chain barrier along BFW $ 10,000 Replace worn/broken equipment (spinner) $ 5,000 Replace net on suspension bridge $ 750 Reshingle Structures $ 7,500 Stairs from gazebo $ 2,500 Climbing Wall repairs $ 3,500 NEIGHBORHOOD PARKS Bighorn Park Picnic Shelter Roof $ 10,000 Sidewalk from restroom $ 17,500 Paver or Concrete Apron $ 7,500 Playground Paint/Stain structures $ 7,500 New Netting/Lashing $ 1,000 Repair willow fence $ 2,500 Replace spinners $ 1,500 Playground seating under 5-12 structure $ 1,000 Grab bars on structures $ 2,500 Site Work Steps west end playground $ 7,500 Pond and Gore Creek Bank Plantings $ 3,500 Irrigation overhaul (combine raw and tap water systems) $ 5,000 Booth Creek Park Buffehr Creek Park Picnic shelter/shades structure $ 15,000 Playground repairs $ 1,000 Picnic table pad near playground $ 3,500 Covered Bridge Pocket Park Ellefson Park Replace play structure decking $ 2,500 Sidewalk repairs $ 12,500 Picnic shelter artwork $ 5,000 Picnic shelter roof $ 10,000 Gore Creek Promenade Boulder/stream bank work $ 7,500 Landscaping improvments $ 5,000 Pirate Ship Park Replace deck net $ 750 Red Sandstone Park R-3 9/1/2015 Paint/stain $ 10,000 Replace double slide $ 4,500 Staub Park Remove/replace steps, regrade slope $ 10,000 Stephens Park Clean/stain picnic shelter $ 7,500 Replace concrete at east end of parking lot $ 7,500 Flagstone near creek access $ 7,500 Add grill at playground $ 1,500 Playground replacement design $ 5,000 Sunbird Park Paint/Stain structures $ 7,500 Climbing Wall repairs $ 3,500 Kindel Park Shrub Plantings $ 1,500 Mayor's Park Willow Park Redo irrigation $ 15,000 Curb and gutter/pan around perimeter $ 10,000 ROUNDABOUTS Main Vail Roundabout TOTAL BUDGET ESTIMATE $ 78,250 $ 100,200 $ 108,525 $ 106,326 $ 104,655 $ 106,763 R-3 9/1/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING FUND Expenditures Commission on Special Events Collection Fee - General Fund Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance Revenue Earnings on Investments Total Revenue Expenditures - General Government Ford Amphitheater Project Total Expenditures Other Financing Sources (Uses) Transfer to RETT Fund Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 300,000 300,000 300,000 300,000 16,457 17,100 17,100 17,100 316,457 317,100 317,100 317,100 11,876 2013 2014 2015 2016 Original Actual Actual Budget Proposed Revenue 218,651 19,463 1,200 Business Licenses $ 327,828 $ 332,000 $ 332,000 $ 332,000 Earnings on Investments 505 1,500 1,500 1,500 Total Revenue 328,333 333,500 333,500 333,500 Expenditures Commission on Special Events Collection Fee - General Fund Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance Revenue Earnings on Investments Total Revenue Expenditures - General Government Ford Amphitheater Project Total Expenditures Other Financing Sources (Uses) Transfer to RETT Fund Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 300,000 300,000 300,000 300,000 16,457 17,100 17,100 17,100 316,457 317,100 317,100 317,100 11,876 16,400 16,400 16,400 2014 Original Amended 2016 Actual 173,975 185,851 202,251 218,651 $ 185,851 $ 202,251 $ 218,651 $ 235,051 CONFERENCE CENTER FUND 2015 2015 2014 Original Amended 2016 Actual Budget Budget Proposed 19,463 1,200 11,200 - 19,463 1,200 11,200 - - 1,973,553 - 19,463 1,200 (1,962,353) - 1,942,890 107,772 1,962,353 - $ 1,962,353 $ 108,972 $ - $ - 26 9/1/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND Revenue Town of Vail Interagency Charge Insurance Reimbursements & Other Earnings on Investments Equipment Sales and Trade-ins Total Revenue Expenditures Salaries & Benefits Operating, Maintenance & Contracts Capital Outlay Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 2014 2015 2015 2016 Actual Original Amended Proposed $ 2,967,482 $ 3,011,352 $ 3,011,352 $ 2,931,767 59,309 - - - 14,146 14,650 14,650 14,650 60,034 148,270 148,270 104,910 3,100,971 3,174,272 3,174,272 3,051,327 934,286 994,189 994,189 1,021,433 1,508,774 1,467,757 1,467,757 1,280,567 734,910 839,700 1,255,654 821,400 3,177,970 3,301,646 3,717,600 3,123,400 (76,999) (127,374) (543,328) (72,073) 2,271,673 1,818,351 2,194,674 1,651,346 $ 2,194,674 $ 1,690,977 $ 1,651,346 $ 1,579,273 HEALTH INSURANCE FUND 2014 2015 2016 Actual Original Proposed Revenue Town of Vail Interagency Charge - Premium $ 3,150,000 $ 3,850,000 $ 3,850,000 Employee Contributions 586,473 695,000 695,000 Insurer Proceeds 714,932 - - Earnings on Investments 20,224 10,000 10,000 Total Revenue 4,471,629 4,555,000 4,555,000 Expenditures Health Inusrance Premiums HC Reform Fee Claims Paid Short-term Disability Pay Professional Fees Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 562,643 640,000 756,170 24,759 35,000 35,000 2,655,106 3,750,000 3,743,830 20,000 20,000 20,000 3,262,508 4,445,000 4,555,000 1,209,121 110,000 - 1,126,650 2,335,771 2,445,771 $ 2,335,771 $ 2,445,771 $ 2,445,771 27 9/1/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND 2014 2015 2015 2016 Actual Original Amended Proposed Revenue E911 Board Revenue $ 826,333 $ 797,382 $ 797,382 $ 742,627 Interagency Charges 1,105,027 1,099,174 1,099,174 1,175,653 Town of Vail Interagency Charge 590,961 630,588 630,588 663,214 Earnings on Investments 8,610 2,500 2,500 6,275 Other 624 - 10,000 - Total Revenue 2,531,555 2,529,644 2,539,644 2,587,769 Expenditures Salaries & Benefits 2,009,205 2,039,931 2,049,931 2,079,999 Operating, Maintenance & Contracts 409,567 489,165 489,165 513,358 Capital Outlay 2,925 - - - Total Expenditures 2,421,697 2,529,096 2,539,096 2,593,357 Revenue Over (Under) Expenditures 109,858 548 548 (5,588) Transfer to Capital Projects Fund (16,800) - - - Transfer from General Fund 22,338 22,338 - Beginning Fund Balance 780,025 769,169 873,083 895,969 Ending Fund Balance $ 873,083 $ 792,055 $ 895,969 $ 890,381 28 9/1/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE TIMBER RIDGE ENTERPRISE FUND Non-operating Revenues (Expenses) Interest on Investments 1,812 1,560 1,560 600 Loan Principal Repayment to Capital Projects (345,966) (351,155) (351,155) (356,423) Fund Interest Payment to Capital Projects Fund (143,743) (138,487) (138,487) (133,142) Revenue Over (Under) Expenditures 2014 2015 2015 2016 Beginning Fund Balance Actual Original Amended Proposed Revenue $ 858,350 $ 680,293 $ 700,419 $ 661,597 Rental Income $ 1,341,308 $ 1,182,948 $ 1,182,948 $ 1,278,421 Ground Lease $ 38,787 $ - Other Income 5,136 11,900 11,900 17,650 Total Revenue 1,385,231 1,194,848 1,194,848 1,296,071 Expenditures Operating, Maintenance & Contracts 627,977 589,697 589,697 510,588 Capital Outlay 941,034 100,000 275,000 335,340 Total Expenditures 1,569,011 689,697 864,697 845,928 Operating Income (183,780) 505,151 330,151 450,143 Non-operating Revenues (Expenses) Interest on Investments 1,812 1,560 1,560 600 Loan Principal Repayment to Capital Projects (345,966) (351,155) (351,155) (356,423) Fund Interest Payment to Capital Projects Fund (143,743) (138,487) (138,487) (133,142) Revenue Over (Under) Expenditures (671,677) 17,069 (157,931) (38,822) Beginning Fund Balance 1,530,027 663,224 858,350 700,419 Ending Fund Balance $ 858,350 $ 680,293 $ 700,419 $ 661,597 29 9/1/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 1, 2015 ITEM/TOPIC: Information Update: 1) November 3, 2015 Regular Municipal Election Calendar 2) Capital Programs and Projects Update YTD 2015 3) Comments from Vail's Community Picnics 4) July Sales Tax Report 5) August Revenue Highlights 5) Investment Report - 2nd Quarter ATTACHMENTS: November 3, 2015 Regular Municipal Election Calendar Capital Programs and Projects Update YTD 2015 Community Picnic Comments 2015 July Sales Tax Report August Revenue Highlights 2nd Quarter 2015 Investment Report 9/1/2015 TOWN OF VAIL, COLORADO REGULAR MUNICIPAL ELECTION NOVEMBER 3, 2015 ELECTION CALENDAR The Town of Vail Regular Municipal Election will be conducted as a polling place election. The Town of Vail Municipal Buildling, 75 South Frontage Road, Vail, CO will be the polling location. Polling hours will be from 7:00 A.M. to 7:00 P.M. on Election Day. Title 31, Article 10, Municipal Election Code governs the administration of the election and the Town Clerk serves as the Election Official. Terms Expiring: Andy Daly - 4 year term Margaret Rogers - 4 year term Ludwig Kurz - 4 year term Dale Bugby - 2 year term Candidates receiving the three highest number of votes shall be elected for four-year terms and the fourth highest votes shall be elected to a two-year term of office. Andy Daly and Margaret Rogers are term limited to eight years of service and cannot run in 2015. Wednesday, August 5 90 days before First day absentee ballot requests can be made election Monday, September 14 50 days before First day nomination petitions may be circulated and signed election Friday, October 2 30 days before Nomination petitions due election 30 day deadline falls on Sunday so Friday preceding date is deadline date Monday, October 5 29 days before The order of the names on the ballot are drawn by lot at 9:00 a.m. at Vail election Municipal Building Wednesday, October 7 Candidate Briefing from 5:30 p.m. to 7:00 p.m. in Town Council Chambers Friday, October 9 23 days before Last day a nomination petition may be amended to correct or replace election signatures Last day for a person who has been nominated and has accepted the nominations to withdraw nomination Tuesday, October 13 21 days before First campaign finance report due election Tuesday, October 13 Vail Chamber and Business Association Sponsor Candidate Forum at Donovan Pavilion from 6:00 p.m. to 8:00 p.m. (Candidates should arrive 15 minutes prior to forum) Tuesday, October 13 at least 21 days Affidavit of intent from Write in candidates due (pending adoption of Ordinance before election No. 11, Series of 2015; scheduled for council consideration on September 1, 2015 council meeting) Friday, October 16 18 days before If there are no more candidates than offices to be filled, election may be election cancelled Last day for clerk to decide on objections to nomination petitions Page 1 of 2 9/1/2015 TOWN OF VAIL, COLORADO REGULAR MUNICIPAL ELECTION NOVEMBER 3, 2015 ELECTION CALENDAR Thursday, October 22 12 days before First day to provide absentee ballots for voting election Friday, October 30 Friday before Last day to request and submit absentee application for absentee ballot election Friday, October 30 Friday before Second campaign finance report due election Tuesday, November 3 ELECTION DAY - Polls open from 7 a.m. until 7 p.m. Thursday, December 3 30 days after Third campaign finance report due election Page 2 of 2 9/1/2015 0 TOWN OF VA Council Action Plan 2014-2016 REPORT ON PROJECTS AND PROGRAMS FOR THE QUARTER ENDED AUGUST 2015 FOCUS AREA III Prepared for Town Council Meeting on September 1, 2015 9/1/2015 REPORT ON PROJECTS AND PROGRAMS FOR THE QUARTER ENDED Prepared for Town Council Meeting on September 1, 2015 Town Council Focus Area 111 - Continually Elevate the Quality of the Experience CONTINUALLY EEEVATETHE F OALITY OF THEPERIENCF Initiative: Improve the quality/convenience of parking and transportation Tactic: Replace existing parking equipment in 2014 Project: Parking Equipment Replacement Budget: $600,000 Description: Replace 7 to 12 -year old parking equipment at the Vail Village and Lionshead parking structures, Ford Park lot and soccer field, including on-site equipment such as gates and ticket dispensers as well as software to manage a variety of parking charges and parking credentials. Team Leader: Mike Rose Summary of Last Quarter Actions: Complete License Plate Recognition Explore options for automated Ford Park operations in the Summer Successfully Implemented new parking operations for reserved parking at Ford Park QUARTERLY REPORT ON PROJECTS AND PROGRAMS 9/1/2015 REPORT ON PROJECTS AND PROGRAMS FOR THE QUARTER ENDED Prepared for Town Council Meeting on September 1, 2015 Town Council Focus Area 111- Continually Elevate the Quality of the Experience CONTINUALLY ELEYATETHE OOALITY OF THE EXPERIENCE Initiative: Improve the quality/convenience of parking and transportation Tactic: Implement phase II and III wayfinding (Overhead Variable Message signs, pedestrian blades, directories/maps and bus stop signs) in 2014 Project: Guest Service Enhancements/Wayfinding Budget: $3,462,727 ($300,780 — 2013; $1,323,165 — 2014; $1,376,165- 2015)) Description: Replace the existing off ramp VMS with new overhead VMS and add two additional overhead VMS to the Vail Village and Lionshead legs of the roundabout, replace the current pedestrian blades, pedestrian directories, in town bus stops and Parking Structure entry signs as well as updating the roundabout directional exit signs. Provide level count signage within the parking structures. Team Leader: Greg Hall Summary of Last Quarter Actions: Pedestrian blades were completed The intown bus stop signs were completed The overhead and parking entry signs are complete Initial Design of outlying Street name, bus stop Ford park pedestrian directional, were designed reviewed by Wayfinding Advisory committee, and the Ford Park Stakeholders group. Sign packages were bid out. Awarded outlying bus stop signs and Ford Park pedestrian signs. Summary of Next Steps for Current Quarter: Install Ford Park Pedestrian Directional and outlying bus stop signs. Work on Ford Park pedestrian portals and entries Once a standardized map is selected and developed (proposed in 2016 capital budget) work on replacement of directory signs Present to Town Council and public possible neighborhood street name signs replacements QUARTERLY REPORT ON PROJECTS AND PROGRAMS 9/1/2015 QUARTERLY REPORT ON PROJECTS AND PROGRAMS 9/1/2015 REPORT ON PROJECTS AND PROGRAMS FOR THE QUARTER ENDED Prepared for Town Council Meeting on September 1, 2015 Town Council Focus Area l/l - Continually Elevate the Quality of the Experience FEXiP"EE"T1 ONTINOALLY LEYATETHE Y OF THE IENCE Initiative: Improve the quality/convenience of parking and transportation Tactic: Complete Final Design & Contractor Negotiations by end 2015 and construct Vail 1-70 underpass in 2016-17 Project: 1-70 Vail Underpass Budget: TOV $9.1m ($8.53M, $0.2M In -Kind, $0.335M AIPP); CDOT $21.37M Description: The 1-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under 1-70. This underpass has been identified in the Vail Transportation Master Plan (VTMP) and the CDOT I- 70 Programmatic Environmental Impact Statement (PETS) as a critical link between the North and South Frontage Road. The Town and CDOT have entered into a Letter of Commitment and an Inter -Governmental Agreement (IGA) to jointly fund the design and construction of this project with an expected completion date of December of 2017. Additional project information is available at the project website at www.vailgov.com/underpass Team Leader: Tom Kassmel Summary of Last Quarter Actions: Completed 95% Design Updated Opinion of Probable Cost of Construction ($30.1 M + $335k for AIPP) Received full project funding, Town of Vail $9.1 M, CDOT $21.4 M Working with CDOT on possible early start of "pre -work" this Fall; to include 1-70 detour paving to be ready for start of major construction next spring . Summary of Next Steps for Current Quarter: Complete Final Construction Documents Begin/Complete Contractor Negotiations Complete AIPP RFQ and artist selection Continue through Property Acquisition Process Project Open House September 17th, 4-6pm, Grand View Possible "Pre -Work", Detour Paving, this Fall (October) QUARTERLY REPORT ON PROJECTS AND PROGRAMS 9/1/2015 REPORT ON PROJECTS AND PROGRAMS FOR THE QUARTER ENDED Prepared for Town Council Meeting on September 1, 2015 Town Council Focus Area l/l - Continually Elevate the Quality of the Experience Initiative: Focus on environmental programs appropriate to our size Tactic: Apply the Gore Creek Water Quality Improvement Plan findings to create a strategic action plan to restore macro invertebrate levels in Gore Creek Project: Restore the Gore - Gore Creek Strategic Action Plan Budget: $1.5 million (capital) Description: The Gore Creek Water Quality Improvement Plan identified three causes of the decline in water quality in Gore Creek: 1) degradation/loss of the riparian area, 2) impacts from urban runoff and impervious cover, 3) pollutants from urban runoff and land use activities. Strategic actions have been identified: 1) Regulatory Measures 2) Education and Outreach 3) Site Specific Projects 4) Best Management Practices 5) Monitoring and Study Team Leader: Kristen Bertuglia, Gregg Barrie, Greg Hall Summary of Last Quarter Actions: Worked with Lotic Hydrological, Town Staff and the Gore Creek Advisory Committee to complete the first and second drafts of the Strategic Action Plan. Drafts are available for public comment at vailgov.com. Formed Gore Creek Advisory Committee consisting of representatives from various sectors of the community. Gore Creek Education at State of the Town event. Mailing to all residents adjacent to Gore Creek and tributaries noticing the upcoming PEC hearing on the Strategic Plan. Created Scope of Work and issued Request for Proposals for a storm sewer and drainage basin infrastructure mapping and assessment — 100% complete, SGM hired. o SGM has completed the stormwater infrastructure mapping and is working on finalizing the data and developing a tracking software. Signed contract with Vermilion (strategic marketing partner) to develop education and outreach concepts. o Presentation of campaign concept to Town staff August 31. Met with Vail TV8 to provide input on Gore Creek educational video to be developed in partnership with the Eagle River Watershed Council (grant funded). QUARTERLY REPORT ON PROJECTS AND PROGRAMS Q1 2014 9/1/2015 Objectives underway include: o Objective 1: Assess the Town of Vail's Current Regulatory Measures and Develop Recommendations — 100% complete ■ Evaluate site development regulations designed to maintain predevelopment site hydrology, protect areas that provide important water quality benefits, limit effective impervious area by design and use of management practices, and limit land disturbance activities. o Objective 2: Assess Site Specific Projects— 100% complete ■ Preliminary design and construction costs for projects including: map panel, narrative description of proposed BMPs, required permits, GIS information. ■ Riparian area improvement project identification and costing. o Objective 3: Assess Monitoring and Study Programs — 100% complete ■ Evaluate existing water quality data sets (macro invertebrate, chemistry, physical habitats) and ongoing data collection programs. o Objective 4: Assess Best Management Practices — 100% complete ■ Met with Town staff to review actual practices that may affect water quality and brainstorm changes. ■ Implement a process for comparing the Town's operations and land management policies related to water quality against a national standard for urban runoff control. o Objective 5: Assess Education and Outreach Campaign — 100% complete ■ Recommendations developed for elements of a Vail -appropriate campaign. o Objective 6: Prioritize Recommended Actions — 60% complete ■ Final meeting of the Gore Creek Advisory Committee will complete the prioritization recommendations. o Objective 7: Begin Planning and Implementation of Anticipated High -Priority Actions — Qtr 3-4 Summary of Next Steps for Current Quarter: Planning and Environmental Commission recommendation of approval for adoption of Gore Creek Strategic Plan, September 14 Final meeting of the Gore Creek Advisory Committee Council adoption of Strategic Plan through Resolution Final design and formatting of Strategic Plan Public Outreach and Education Campaign development and launch Final completion of storm sewer mapping project by SGM QUARTERLY REPORT ON PROJECTS AND PROGRAMS Q1 2014 9/1/2015 REPORT ON PROJECTS AND PROGRAMS FOR THE QUARTER ENDED DECEMBER 31, 2014 Prepared for Town Council Meeting on March 3, 2015 Town Council Focus Area l/l - Continually Elevate the Quality of the Experience FEXiP"EE"T1 ONTINOALLY LEYATETHE Y OF THE IENCE Initiative: Implement technology to ensure competitiveness Tactic: Complete cellular/Wi-Fi installation by fall 2014 Project: Cellular and Wi-Fi Installation Budget: Staff time only — no out-of-pocket cost to town Description: Improve cellular and wireless service throughout Vail by providing space for equipment and working with Crown Castle and their carriers AT&T and Verizon to upgrade infrastructure for both cell phone and wireless service Team Leader: Ron Braden Summary of Last Quarter Actions: The Crown Castle cellular oDAS hub site is complete and all nodes are operational. The Vail Wi-Fi system is complete in Village and Lionshead core areas. The Public Safety dBlock LTE system is operational and was successfully tested during the 2015 WASC. Summary of Next Steps for Current Quarter: Crown Castle cellular oDAS project is complete. We will now begin design for Phase III, which is East Vail. Wi-Fi Installation has begun on the outer lying areas and will be complete by spring of 2015. Summary of Last Quarter Actions: The Vail Wi-Fi system upgrade is now complete. QUARTERLY REPORT ON PROJECTS AND PROGRAMS 9/1/2015 REPORT ON PROJECTS AND PROGRAMS FOR THE QUARTER ENDED DECEMBER 31, 2014 Prepared for Town Council Meeting on March 3, 2015 Town Council Focus Area l/l - Continually Elevate the Quality of the Experience Initiative: Implement technology to ensure competitiveness Tactic: Update town -wide camera infrastructure platform, including new bus cameras and Vail/Lionshead Village security cameras by summer 2014. Project: Town -wide Camera Infrastructure Budget: $100,000 (2013 $30,021; 2014 $69,979) Description: Install and/or update camera infrastructure in various locations throughout the town Team Leader: Ron Braden Summary of Last Quarter Actions: RFP has been issued for bus camera system. Proposals are due on 2/26/15. The cameras have been replaced in the Municipal building. The security cameras in Village and Lionshead core areas are installed and operational. Summary of Next Steps for Current Quarter: Installation of new camera system in buses planned for spring of 2015. The camera project is complete. Summary of Last Quarter Actions: The installation of the bus camera system is now complete. QUARTERLY REPORT ON PROJECTS AND PROGRAMS 9/1/2015 REPORT ON PROJECTS AND PROGRAMS FOR THE QUARTER ENDED Prepared for Town Council Meeting on September 1, 2015 Town Council Focus Area l/l - Continually Elevate the Quality of the Experience FEXiP"EE"T1 ONTINOALLY LEYATETHE Y OF THE IENCE Initiative: Facilitate world-class recreation amenities Tactic: Remodel Nordic Center/Golf Course Clubhouse Project: Golf Clubhouse and Nordic Center Budget: $10,882,450 ($376,549 — 2013: $6,268,629 — 2014 $3,900,000 — 2015) Description: Project was initiated following overwhelming approval by voters to use conference center funds to upgrade the Vail Golf and Nordic Center. The project met opposition through the approval process and a lawsuit was filed by 8 adjacent property owners in October of 2012. The project received planning and environmental commission approval. The lawsuits have been resolved in the courts and the project can begin to get back on track. Team Leader: Greg Hall Summary of Last Quarter Actions: Held a public hearing on October 7, 2014 to provide direction on the project budget and next steps. Project Budget was updated Project management team was hired Reviewed program and design prior to reengaging architect Summary of Next Steps for Current Quarter: Design Consultant Renegotiation: 1. The agreement with the structural engineer has been competitively re -bid, and a final fee arrangement has been established with Monroe Newell. 2. The agreement with the civil engineer has been competitively re -bid, and a final fee arrangement has been established with Marcin Engineering. 3. A revised scope and fee has been evaluated with the MEP engineer, and a final fee arrangement has been established with Architectural Engineering Consulants, Inc. 4. Zehren Associates in finalizing an additional services authorization amendment to their existing contract. We anticipate the document will be ready for final approval by 2/23/15. QUARTERLY REPORT ON PROJECTS AND PROGRAMS 9/1/2015 Kitchen Consultant: 1. A Request for Qualifications and Proposals was issued on 2/10/15. The current distribution includes six potential candidates. 2. Responses to the RFQP are due on 2/24/15. The selection committee will review the responses and on 2/25/15. CMGC Selection: 1. The CMGC Request for Qualifications and Proposals will be distributed to interested candidates on 2/23/15. 2. The selection committee will determine a shortlist of candidates to be interviewed on 3/31/15, followed by a recommendation of award to the Town Council. Temporary Structure: 1. The team is pursuing an option to utilize a rented mobile office, which we believe will be the most economical solution. In doing so, the Owner has accepted the following compromises: a. The trailer will have 2 restrooms, supplemented by the Starter Shack for the golf season. Additional/temporary restroom facilities may be needed for larger Golf and Nordic events. b. The trailer will meet the square footage needs for golf and Nordic, but some additional offsite storage may be necessary for retail back stock. 2. NV5 is collecting additional information from potential vendors and will confirm code requirements can be accommodated 3. The details of the tent structure will also be refined (ie. Size, and road surface requirements) 4. Once the Owner and Community Development determine the mobile office will meet the town codes and standards, we will engage the design team to prepare the necessary documents for formal entitlement submittals. Design/Schedule: 1. Zehren is meeting with Ownership on 2/18/15, to dust of option 5.1 and move forward. 2. The design team will receive a formal Notice to Proceed no later than 2/23/15. 3. NV5 will present an updated design schedule for review and discussion on 2/18/15. The schedule will include a preliminary DRB meeting, Town Council meeting, followed by the final DRB submittal. 4. The design schedule will require a diligent effort to stay on task, but a permit is anticipated by mid-August, in preparation for Contractor mobilization on 9/8/15. QUARTERLY REPORT ON PROJECTS AND PROGRAMS 9/1/2015 REPORT ON PROJECTS AND PROGRAMS FOR THE QUARTER ENDED Prepared for Town Council Meeting on September 1, 2015 Town Council Focus Area l/l - Continually Elevate the Quality of the Experience Initiative: Facilitate world-class recreation amenities Tactic: Complete improvements to lower bench playground and restrooms at Ford Park Project: Ford Park Playground Safety Improvements/Public Restrooms Budget: $1,410,000 Description: Provide safety and functional improvements to playground last modified in 2000 and replace restrooms built in1984 at lower bench. Timing of projects to be concurrent. Team Leader: Todd Oppenheimer Summary of Last Quarter Actions: Construction of the new public restroom, water line extension, concrete unit pavers and playground modifications was competed July 2015. Summary of Next Steps for Current Quarter: Minor warranty items associated with the construction will be completed after Labor Day 2015. QUARTERLY REPORT ON PROJECTS AND PROGRAMS Q1 2014 9/1/2015 REPORT ON PROJECTS AND PROGRAMS FOR THE QUARTER ENDED Prepared for Town Council Meeting on September 1, 2015 Town Council Focus Area l/l - Continually Elevate the Quality of the Experience Initiative: Facilitate world-class recreation amenities Tactic: Design and renovate Booth Creek Park Project: Booth Creek Park Redevelopment Budget: $2,068,880 Description: Plan and design renovations of Booth Creek Park in 2015 with construction spring 2016. Team Leader: Todd Oppenheimer Summary of Last Quarter Actions: Staff has maintained an open dialog with the community through emails and information posted to the Town website www.vailgov.com\boothcreekpark. Staff prepared and Council approved the final Park Design Concept for Booth Creek Park on August 4, 2015. An RFP for design services to prepare approval and construction documentation has been issued. Summary of Next Steps for Current Quarter: Following is the general schedule for the Booth Creek Park Redevelopment Project. September 10, 2015 Completed Proposals Submitted September 24, 2015 Interviews of prospective design firms If required October 6, 2015 Design Services Contract Awarded October 14, 2015 Issuance of Notice to Proceed Nov. 2015 -Jan. 2016 Design Development, Approvals and Construction Documents Feb. -March 2016 Bidding and Town Council Contract Award May 2, 2016 Commence construction QUARTERLY REPORT ON PROJECTS AND PROGRAMS Q1 2014 9/1/2015 REPORT ON PROJECTS AND PROGRAMS FOR THE QUARTER ENDED Prepared for Town Council Meeting on September 1, 2015 Town Council Focus Area l/l - Continually Elevate the Quality of the Experience Initiative: Facilitate world-class recreation amenities Tactic: Locate, design and create a timetable to build a permanent skate park Project: Permanent Skate Park Budget: $1,718,278 Description: Construction of a permanent skate park in the space between the north and south sides of the Lionshead Structure. Team Leader: Todd Oppenheimer Summary of Last Quarter Actions: Town of Vail and VRD staff, with local skaters, recommended and the Council approved the hiring California Skateparks for a design/build contract for the Lionshead Skatepark on July 7, 2015. California Skateparks working with Martin and Martin Engineering prepared construction documents and pricing for the Lionshead Skatepark and commenced construction on August 4, 2015. Summary of Next Steps for Current Quarter: Construction of the permanent skate park in the Lionshead Parking Structure is scheduled for November 4, 2015. Staff will bring forward discussion in regards to naming the skate park. QUARTERLY REPORT ON PROJECTS AND PROGRAMS Q1 2014 9/1/2015 REPORT ON PROJECTS AND PROGRAMS FOR THE QUARTER ENDED Prepared for Town Council Meeting on September 1, 2015 Town Council Focus Area l/l - Continually Elevate the Quality of the Experience FEXiP"EE"T1 ONTINOALLY LEYATETHE Y OF THE IENCE Initiative: Facilitate world-class recreation amenities Tactic: Rehabilitate and Improve the Gore Valley Trail Project: Gore Valley Trail Improvements — Library Section Budget: $1,185,000 ($240,000 — 2014: $945,000 — 2015) Description: The project was initiated due to dilapidated asphalt paving and the need to replace the existing culverts where Middle Creek flows under the Gore Valley Trail. In the process, it was determined that a portion of the trail crosses thru property owned by the Lodge at Lionshead Phase III (LALIII). The project will remove and replace existing paving, improve drainage along the length of the trail, realign the path mostly to Town -owned property, secure a Recreation Path Easement and Maintenance Agreement for the portion still on LALIII property, replace the Middle Creek culverts with an open -span bridge and repair a severely eroded section of Gore Creek's stream bank. Team Leader: Gregg Barrie Summary of Last Quarter Actions: This project is completed The trail was reopened to the public by the 4th of July weekend, nearly two weeks ahead of schedule. Still working on final billings and pay applications to determine the final project cost, however, it was completed under budget. Summary of Next Steps for Current Quarter: None QUARTERLY REPORT ON PROJECTS AND PROGRAMS 9/1/2015 REPORT ON PROJECTS AND PROGRAMS FOR THE QUARTER ENDED Prepared for Town Council Meeting on September 1, 2015 Town Council Focus Area l/l - Continually Elevate the Quality of the Experience FEXiP"EE"T1 ONTINOALLY LEYATETHE Y OF THE IENCE Initiative: Facilitate world-class recreation amenities Tactic: Provide new soft surface trail opportunities in Vail Project: Vail Trail Renovation and Extension Budget: None to date Description: Town staff is proposing to renovate and extend the existing Vail Trail to provide a beginner -level hiking and mountain biking trail that will connect Vail Village to the Vail Memorial Park at the east end of the Katsos Ranch Open Space. The trail, which was included in the 1994 Comprehensive Open Lands Plan, can be constructed mostly on town -owned land with some approvals required by the USFS as well as the town's own Planning and Environmental Commission. Team Leader: Gregg Barrie Summary of Last Quarter Actions: Toured the existing Vail Trail with the Town Council Initiated the trail layout and the environmental analysis for the eastern section of the trail on the town -owned Katsos Open Space. Met with representatives of the homeowners associations for the Golf Course townhomes regarding potential easements and realignments. Summary of Next Steps for Current Quarter: Flag sections of the existing Vail Trail that are proposed to be realigned and perform environmental analysis on those sections. Submit proposal to the USFS for the NEPA process Continue contacts with private owners for acquisitions of any necessary easements. Organize a trail Open House to gather input from the neighborhood Proceed into the town's approval process Update council of progress on the trail, and to request a project budget for fall construction QUARTERLY REPORT ON PROJECTS AND PROGRAMS 9/1/2015 rowN ofvAi� Memorandum To: Vail Town Council From: Stan Zemler Date: 09-01-15 Subject: Responses to Town of Vail Community Picnic Comments I. BACKGROUND The 2015 Town of Vail neighborhood picnics were held on July 28 at Bighorn Park and on Aug. 11 at Donovan Park. The picnics were well attended and used as a community outreach initiative to connect with residents and guests to collect comments and suggestions regarding community issues and to create awareness about wildfire preparedness, the "Kick the Bag Habit," weed management and the Chamonix housing development. Staff has reviewed and sorted the comments with updates below: II. RESPONSES TO TOV COMMUNITY PICNIC COMMENTS Q/C = Question/Comment TOV = Update/Response Neighborhoods Q/C: Put a bench and/or shelter at Spruce Way bus stop (east end). TOV. Completed. Thanks for the suggestion! Q/C: My kids would love to see a lacrosse net here (Bighorn Park)! They love the soccer goal. TOV. It is good to hear the soccer goal is being used since it takes a bit more time for mowing/maintenance now that the goal is in place. Town staff will investigate this new request and acknowledges there are some concerns. Lacrosse nets tend to be lighter and smaller and thus, harder to secure. Where to put a lacrosse net is also a consideration as we don't want it to interfere with the soccer area, but also keep it away from the pavilion/playground area as lacrosse balls are harder and travel faster than soccer balls. These are important safety considerations that must be evaluated responsively. Q/C: Need a porta potty at Booth Falls Trailhead. TOV. Town staff agrees that this would be a good amenity to provide. We will put it on the list for next summer to install on a temporary basis as this is a heavily -used trailhead. Once the remodel of Booth Creek Park is complete, the new restroom 9/1/2015 will be available nearby for trail users in lieu of a porta potty. Q/C: Put flowers in planter by Stream Side Circle (instead of just vines). TOV: The lack of available water for this planter creates a resource issue for the town. As a compromise, flowers were planted a few years ago at the request of the neighborhood with the promise that residents would keep the flowers watered. Unfortunately, the flowers were not watered regularly and they died. A possible solution would be for the neighborhood to adopt the planter and assume responsibility for planting and watering. Enforcement Q/C: More speed enforcement on Main Gore Drive. TOV. There have only been 4 traffic crashes on Main Gore Drive in the last 2 years, each at a different cross street, and all during the winter months. The Police Department generally focuses additional enforcement on areas that have numerous traffic accidents. As with any complaint about speeders, officers will conduct additional enforcement efforts in the area, so please watch your speeds in East Vail. Q/C: Need speed enforcement in East Vail. TOV: See response above. Bighorn Road is the only street in East Vail that has had more than 4 traffic crashes since the beginning of 2014. Q/C: Need visible police presence on Bridge Street and Gore Creek Promenade from 1 to 2 a.m. to help keep noise down. TOV: A majority of the officers working and not already on calls are on foot patrol on Bridge Street during bar closing. It is a difficult problem to keep bar goers quiet after they have been in a loud bar environment and is a consequence of being in the Commercial Core District. Q/C: Parked cars on Frontage Road by Vail Mountain School (for Booth Falls Trail) — dangerous. TOV: It is illegal to park on Booth Falls Road; the trailhead parking fills quickly and the Vail Mountain School parking lot is only available on weekends during the school year. This is probably our most popular trail in the town. We are looking for alternatives for hiker parking. Q/C: There are cars parking on Frontage Road in front of Vail Mountain School as parents are interfacing with Frontage Road traffic waiting to pick up students at end of school day. TOV: Parent parking is only allowed on the Frontage Road for overflow from the Vail Mountain School parking lot during events, when a variance is authorized. Police Department staff will be working with the VMS school officials to minimize the parking on the Frontage Road. Q/C: Stop amplified music in East Vail on weekends. TO V. Not sure the source of this music. If it is the Vail Racquet Club, they do have Town of Vail Page 2 9/1/2015 weddings most weekends but strictly enforce a 10 PM curfew on amplified music. They are planning on purchasing a sound meter to better regulate the noise from their events. Miscellaneous Q/C: Need a bathroom at the 180 exit parking lot. TOV: There are no plans to add a restroom at the 180 exit as this is CDOT property and there is no budget from the state to do so. Q/C: "No" helipad in such a high density area on top of bank building (VVMC expansion). TOV: The 2015 Vail Valley Medical Center Master Plan adopted by the Vail Town Council identifies the Vail Valley Medical Center campus as an appropriate location for a relocated emergency helipad. As adopted, the master plan recommends the relocated helipad be placed atop a new building to be constructed on the northwestern most corner of the campus adjacent to the South Frontage Road. This location has undergone a preliminary review for full compliance with FAA helipad design guidelines. The final determination on the relocation of the emergency helipad will be made during the review of a development application by the Town of Vail Planning & Environmental Commission for the proposed East Wing addition. This review process is likely to occur during late 2015 — early 2016. Community members are encouraged to participate in the public hearing process. Q/C: Need commercial dumpsters with working doors. TOV: All dumpsters managed by the Town of Vail for public use are in working order. At the Community Recycling Drop -Off Center, dumpster access is provided via sliding doors and through a slat on the cardboard compactor. The large access door on the compactor is padlocked closed for public safety. Commercial dumpsters are contracted privately through your local waste hauler and any issues related to access doors should be directed to their customer service office. Q/C: Roundabout at Simba Run is a waste of $$. TOV: The Vail 1-70 Underpass project has been in the town's Transportation Master Plan for 25 years. Council's approval of the project was preceded by a two-year public process that included all stakeholders and gave the public significant opportunity to express concerns/comments. Overall, it is a much anticipated and welcome project within the community. Q/C: Fix up East Vail Interchange! TOV: This is on the future Town of Vail Capital Projects List. Water quality improvements are scheduled for 2017 and beautification of the area in 2018. There is approximately $1 million in each year, but no public process or conceptual design has been undertaken to date so no details are available at this time. Town of Vail Page 3 9/1/2015 Q/C: Black smoke emitting trash trucks need to be cleaned up to operate in Vail (Waste Management is the worst). TOV: Waste Management has been notified twice of their violation and their staff has assured the Town of Vail that the truck with the issues has been serviced. As always, town staff appreciates reports of air quality issues and will continue to follow up on them. Q/C: What happens to our workers' housing when they retire and no longer have to work 30 hours per week? Big problem, but nobody talks about it! TOV: According to the town's adopted guidelines for employee housing units, a person may continue to occupy a deed restricted unit upon retirement. Persons owning deed restricted employee housing units in the Town of Vail may remain in their homes after retirement. In order to do so, however, a retired individual must be 60 years of age or older, and has worked a minimum of five years in Eagle County for an average of 30 hours per week on an annual basis. Q/C: There is trash on and around Vail Transportation Center and on slope side facing Mountain Haus. TOV. Town maintenance crews will take care of this. Thank you for bringing this to our attention. Q/C: Where are the Town Council members (Bighorn Park)? TOV: Our apologies! Busy summer schedules made it difficult to find dates for the picnics that would work for everyone. Mayor Pro Tem Ludwig Kurz represented the Town Council at Bighorn Park, while Mayor Andy Daly, Dave Chapin and Jenn Bruno took part in the picnic at Donovan Park. COMPLIMENTS Q/C: Donovan looks beautiful!!! Q/C: Thanks TOV Flower Crew. Q/C: Awesome! You All Rock! Q/C: Great burgers!! Town of Vail Page 4 9/1/2015 MEMORANDUM August 25, 2015 To: Vail Town Council Stan Zemler Kathleen Halloran From: Sally Lorton Re: July Sales Tax estimate Vail will collect another $76,000 in July sales tax to bring collections to $1,927,849. If so, July will be up 2.6% or $48,272 from budget and up 5.4% or $98,747 from July 2014. Year to date would be up 2.4% or $390,030 from budget and up 5.4% or $841,466 from 2014. 9/1/2015 Month 2005 2006 2007 2008 2009 Town of Vail Sales Tax Worksheet 8/25/2015 2010 2011 2012 2013 2014 Budget 2015 Collections Budget Variance % Change from 2014 % Change from Budget January 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,525,333 3,695,767 170,434 6.10% 4.83% February 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,477,419 3,620,104 3,592,542 (27,562) 3.31% -0.76% March 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,788,185 3,949,005 4,050,964 101,959 6.94% 2.58% April 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,186 1,280,641 1,313,158 1,369,570 56,412 6.94% 4.30% May 458,770 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 616,645 583,231 (33,414) -4.03% -5.42% June 834,913 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,167,182 1,241,111 73,929 7.62% 6.33% July 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,829,102 1,879,577 1,851,849 (27,728) 1.24% -1.48% Total 10,865,865 11,768,281 12,583,807 13,412,498 11,304,313 11,508,138 12,784,504 13,243,431 14,373,878 15,619,568 16,071,004 16,385,034 314,030 4.90% 1.95% August 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,674,813 1,695,885 September 795,807 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,124,778 October 566,173 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 799,096 November 713,117 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 1,016,057 December 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,818,096 3,779,180 Total 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 24,486,000 9/1/2015 TOWN OF VAIL REVENUE HIGHLIGHTS September 1, 2015 Sales Tax Upon receipt of all sales tax returns, July collections are estimated to be $1,927,849 up 5.4% from last year and up 2.6% compared to budget. Year to date collections of $16,461,034 are up 5.4% from the prior year and up 2.4% from budget. Inflation as measured by the consumer price index was up 0.2% for July. The annual budget totals $24.5 million. Real Estate Transfer Tax (RETT) RETT collections through August 26 total $3,927,284 up 1% from this time last year. 2014 annual collections totaled $6,849,449, a record year since the peak in 2008. The 2015 amended budget of $6,190,000 is a 9.6% reduction from prior year actuals. Construction Use Tax Use Tax collections through August 26 total $1,691,999 up 31% compared to $1,290,567 from this time last year. The annual budget totals $1.8 million. Summary Across all funds, year-to-date total revenue of $43.4 million is up 13.5% from the amended budget and up 7.8% from prior year, mainly due to increases in sales tax and construction related fees. Total year-to-date revenue is 69% of annual budgeted revenues of $62.8 million. -1- 9/1/2015 TOWN OF VAIL MEMORANDUM TO: Stan Zemler Council Members FROM: Carlie Smith DATE: 2nd Qrtr 2015 RE: Investment Report Enclosed is the investment report with balances as of June 30,2015. The estimated average yield for the pooled cash fund is 0.6%. As of 06/30/2015, the Treasury yield curves for 3 months, 6 months, and 1 year are 0.01%, 0.11 %, and 0.28% respectively. TOV investments performed above these yields. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. 2015 Investment Mix $76.5 million Gov't Securities Cash $19.9M, 26% $26.6M, 35% ,----_ CD's $11.6M, Colorado 15% Investment Pool $18.4M, 24% There were no other changes to investment products or banking institutions. Please call me if you have any questions. 9/1/2015 Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 6/30/2015 2015 Balances Percentage Cash of Total Commercial Banks $25,717,484 33.61% Money Market Funds $399,388 0.52% Total Cash $26,655,302 34.83% U.S. Government Securities (see page 4) Government Agency Seurities -Piper Jaffray $13,439,629 17.56% FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana $6,430,845 8.40% Total Government Securities $19,870,474 25.96% Certificates of Deposit $11,646,650 15.22% Colorado Investment Pools $18,350,924 23.98% Total Portfolio $76,523,350 100.0% Maturing Within 12 Months 48,420,174 63.28% Maturing Within 24 Months 5,362,789 7.01% Maturing After 24 Months $22,740,386 29.72% 76,523,350 100.0% 9/1/2015 Performance Summary as of 6/30/2015 Institution Type of Accounts "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Interest Alpine Bank Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance Total Money Market Funds Total "Cash" Accounts GOVERNMENT SECURITIES (see pg 5) Government Agency Seurities -Piper Jaffray FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana Total Government Securities 1st Bank, Vail Colorado (#5734) Matures September 14, 2017 1st Bank, Vail Colorado (#5114) Matures March 27, 2017 1st Bank, Vail Colorado (#4983) Matures March 6, 2017 1st Bank, Vail Colorado (#1992) Matures Nov 23, 2015 1st Bank, Vail Colorado (#3421) Matures Mar 17, 2016 1st Bank, Vail Colorado (#4290) Matures Sept 29, 2016 1st Bank, Vail Colorado (#4754) Matures Dec 28, 2016 1st Bank, Vail Colorado (#5319) Matures May 19, 2016 1 st Bank, Vail Colorado (#9497) Matures Nov 19, 2019 1 st Bank, Vail Colorado (#9500) Matures Nov 18, 2019 Piper Jaffray 2546704RO Matures Mar 14, 2017 Piper Jaffray 02005QZZ9 Matures Mar 28, 2016 Piper Jaffray 795450PJ8 Matures Sept 19, 2017 Piper Jaffray 38143AJM8 Matures Feb 8, 2017 Total Certificates of Deposit LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest Total Local Government Investment Pools Accounts Total All Accounts Average Balances Return 06/30/15 0.150% $24,327,771 24,674,970.88 $1.389.713 0.010% $52,188 0.000% $347,200 $399,388 $26,655,302 1.24% $13,439,629 1.65% $ 6,430,845 $19,870,474 $ 19,870,474 1.200% 1,030,830 1.300% 1,069,111 1.300% 1,040,514 2.000% 1,103,596 2.500% 1,104,993 1.750% 1,062,731 1.750% 1,058,194 0.400% 1,523,368 0.900% 1,191,009 0.900% 1,057,015 1.450% 101,764 1.190% 100,776 1.600% 101,340 1.700% 101,409 11,646,650 $ 11,646,650 0.010% $18,350,924 $18,350,924 $76,523,350 9/1/2015 6/30/2015 Government Securities as of 06/30/2015 Days/Years Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value ***Federal Agency Discount Notes & Bonds*** FFCB 3133EAF86 Piper Jaffray 0.970% 0.970% 1/19/2012 8/7/2017 5.6 $998,610 FFCB 3133EAK49 Piper Jaffray 0.990% 0.980% 1/20/2012 8/15/2017 5.6 $499,625 FHLM 3134G3J43 Piper Jaffray 1.050% 1.040% 1/23/2012 9/27/2017 5.7 $400,508 FNMA 3135GOPHO Piper Jaffray 1.010% 1.000% 1/24/2012 9/27/2017 5.7 $500,345 FNMA 3135GOPL1 Piper Jaffray 1.060% 1.050% 1/25/2012 10/4/2017 5.7 $499,990 FHLB 3133813R4 Piper Jaffray 1.010% 1.000% 1/26/2012 11/9/2017 5.8 $499,605 FFCB 3133EC5A8 Piper Jaffray 0.890% 0.870% 1/28/2012 11/27/2017 5.8 $497,600 FFCB 3133EC7134 Piper Jaffray 0.860% 0.840% 1/29/2012 12/13/2017 5.9 $597,696 FHLB 313383DQ1 Piper Jaffray 1.020% 1.000% 1/29/2012 12/18/2017 5.9 $398,476 FNMA 3136G13C1 Piper Jaffray 0.760% 1.000% 1/30/2012 12/19/2017 5.9 $500,275 FNMA 3136G16W4 Piper Jaffray 0.660% 0.750% 1/31/2012 12/27/2017 5.9 $249,688 FHLB 313381RE7 Piper Jaffray 1.020% 1.000% 2/1/2012 1/30/2018 6.0 $498,820 FHLB 313381SP1 Piper Jaffray 1.070% 1.050% 2/1/2012 1/30/2018 6.0 $499,695 FNMA 3136G1 K57 Piper Jaffray 1.120% 1.110% 2/2/2012 4/30/2018 6.2 $546,799 FHLB 3130A54Z9 Piper Jaffray 1.000% 1.000% 2/2/2012 2/20/2018 6.1 $498,090 FHLB 313382GQO Piper Jaffray 1.070% 1.060% 2/2/2012 3/20/2018 6.1 $495,105 FHLM 3134G45D6 Piper Jaffray 1.150% 1.130% 2/2/2012 5/25/2018 6.3 $997,560 FHLB 313383HQ7 Piper Jaffray 1.210% 1.200% 2/2/2012 6/27/2018 6.4 $620,484 FHLB 313383JQ5 Piper Jaffray 1.270% 1.250% 2/2/2012 6/27/2018 6.4 $330,749 FHLB 3130A04A5 Piper Jaffray 2.040% 2.030% 2/2/2012 10/2/2018 6.7 $552,398 FHLB 3130A3HA5 Piper Jaffray 1.650% 1.650% 2/2/2012 12/5/2018 6.8 $430,065 FHLB 3130A4RV6 Piper Jaffray 1.350% 1.350% 2/2/2012 10/15/2018 6.7 $284,293 FNMA 3136G24C8 Piper Jaffray 2.000% 1.970% 2/2/2012 8/26/2019 7.6 $506,805 FFCB3133EDVH2 Piper Jaffray 2.000% 1.990% 2/2/2012 9/18/2019 7.6 $501,345 FHLB 3130A3MR2 Piper Jaffray 2.000% 1.990% 2/2/2012 12/30/2019 7.9 $421,193 FNMA 3136G21-47 Piper Jaffray 1.800% 1.800% 2/2/2012 6/30/2020 8.4 $500,060 FHLB 3134G6C50 Piper Jaffray 2.000% 1.770% 2/2/2012 5/28/2020 8.3 $113,751 Average Yield 1.24% $13,439,629 Days/Years Interest Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value ***FNMA'S, ARM'S & SBA'S*** SBA 502647V -Q SBA 521683 SBA 508940 SBA 83164LV32 SBA 508946 SBA 505536V -M Pooled - Pooled - Pooled - Pooled - Pooled - Pooled - Dana Dana Dana Dana Dana Dana 3.975% 4.219% 2.575% 2.250% 2.250% 3.125% 3.9% 3.9% 2.5% 2.1% 2.2% 2.9% 1 -Jul -94 6 -May -11 2 -Feb -15 1 -Jan -12 1 -Aug -01 25 -Jun -19 25 -Aug -21 25 -Jun -30 25 -Feb -40 25 -Jul -30 25 -Jun -26 25.0 19.2 25.1 18.6 125.0 $4,219 $255,507 $186,787 $266,317 $161,374 $18,584 GNMA 8417 Pooled - Dana 4.000% 3.9% 1 -Oct -88 20 -Oct -18 30.1 $743 GNMA 8703 Pooled - Dana 1.625% 1.6% 1 -Sep -95 20 -Sep -25 30.1 $543 GNMA 8720 Pooled - Dana 1.625% 1.6% 30 -Sep -95 20 -Oct -25 30.1 $639 GNMA 8788 Pooled - Dana 1.750% 1.7% 1 -Jan -96 20 -Jan -26 30.1 $450 GNMA 80426 Pooled - Dana 1.625% 1.6% 21 -Jul -00 20 -Jul -30 130.1 $4,643 GNMA 80696 Pooled - Dana 1.650% 1.6% 23 -May -11 20 -May -33 22.0 $203,533 GNMA 80710 Pooled - Dana 1.625% 1.6% 1 -Jul -03 20 -Jul -33 130.1 $5,632 GNMA 82759 Pooled - Dana 1.750% 1.7% 20 -Mar -12 20 -Mar -41 29.0 $227,443 GNMA 80593 Pooled - Dana 1.650% 1.6% 20 -Apr -12 20 -Apr -32 20.0 $2,586 GNMA 82382 Pooled - Dana 1.625% 1.6% 30 -Sep -13 20 -Sep -39 26.0 $117,235 GNMA 1303 Pooled - Dana 1.020% 2.0% 30 -Sep -13 20 -Sep -43 30.0 $170,135 FNMA 850125 Pooled - Dana 2.335% 2.2% 1 -May -09 1 -Sep -35 126.4 $36,656 FNMA 422251 Pooled - Dana 2.387% 2.3% 1 -Dec -95 1 -Jan -21 25.1 $6,622 FNMA 520790 Pooled - Dana 2.469% 2.3% 1 -Jun -00 1 -Apr -28 127.9 $4,625 FNMA 546468 Pooled - Dana 2.392% 2.3% 24 -May -00 1 -Jul -28 128.2 $1,690 FNMA 535326 Pooled - Dana 2.259% 2.2% 26 -Jun -00 1 -Jul -28 128.1 $2,317 FNMA 323798 Pooled - Dana 2.305% 2.2% 1 -Dec -99 1 -May -29 29.4 $927 FNMA 567875 Pooled - Dana 2.656% 2.5% 1 -Dec -00 1 -Sep -30 129.8 $1,516 FNMA 593941 Pooled - Dana 1.850% 1.9% 1 -Dec -01 1 -Dec -30 129.1 $4,901 FNMA 545057 Pooled - Dana 2.308% 2.2% 1 -May -01 1 -May -31 130.1 $337 FNMA 650970 Pooled - Dana 2.307% 2.3% 1 -Aug -01 1 -Jul -32 131.0 $2,238 FNMA 555378 Pooled - Dana 2.325% 2.2% 14 -May -08 1 -Apr -33 24.9 $43,723 FNMA 709092 Pooled - Dana 2.227% 2.1% 1 -Jun -03 1 -Jul -33 130.2 $9,725 9/1/2015 6/30/2015 Government Securities as of 06/30/2015 Total $19,870,474 9/1/2015 Days/Years Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value FNMA 723661 Pooled - Dana 2.292% 2.2% 1 -Jul -03 1 -Jul -33 130.1 $1,133 FNMA 761737 Pooled - Dana 2.405% 2.3% 16 -May -05 1 -Dec -33 128.6 $8,478 FNMA 725462 Pooled - Dana 1.904% 1.8% 1 -Apr -04 1 -Jan -34 129.8 $9,292 FNMA 745160 Pooled - Dana 2.408% 2.3% 1 -Dec -05 1 -Mar -34 128.3 $16,099 FNMA 791573 Pooled - Dana 2.295% 2.2% 1 -Jul -04 1 -Aug -34 130.2 $2,118 FNMA 888321 Pooled - Dana 2.365% 2.2% 1 -Mar -07 1 -Aug -34 27.3 $18,525 FNMA 849207 Pooled - Dana 1.840% 1.8% 1 -Jan -06 1 -Jan -36 30.0 $4,613 FNMA 888710 Pooled - Dana 2.415% 2.3% 1 -Sep -07 1 -Jul -36 28.9 $24,326 FNMA 893933 Pooled - Dana 2.344% 2.2% 1 -Sep -06 1 -Oct -36 30.1 $8,949 FNMA 555624 Pooled - Dana 2.324% 2.2% 1 -Jun -03 1 -Mar -38 134.8 $3,587 FNMA 735967 Pooled - Dana 2.309% 2.2% 1 -Sep -05 1 -Mar -38 132.6 $7,397 FNMA 888386 Pooled - Dana 2.385% 2.2% 1 -Apr -07 1 -Mar -38 131.0 $44,160 FNMA 888618 Pooled - Dana 2.366% 2.2% 1 -Jul -07 1 -Mar -38 130.8 $14,957 FNMA 995451 Pooled - Dana 2.376% 2.2% 12 -Feb -09 1 -Mar -38 29.1 $33,900 FNMA 557073 Pooled - Dana 5.460% 1.5% 1 -Sep -00 1 -Jun -40 139.8 $3,781 FNMA 110540 Pooled - Dana 2.626% 2.6% 1 -Nov -90 1 -May -20 29.5 $2,902 FNMA 327446 Pooled - Dana 3.063% 2.9% 1 -Oct -95 1 -Aug -22 26.9 $1,005 FNMA 555921 Pooled - Dana 2.775% 2.7% 1 -Sep -12 1 -Sep -35 23.0 $17,935 FNMA 868877 Pooled - Dana 2.433% 2.3% 1 -Apr -06 1 -Apr -36 30.0 $7,213 FNMA 701045 Pooled - Dana 2.219% 2.1% 1 -Apr -03 1 -Apr -33 30.0 $58,691 FNMA 848390 Pooled - Dana 1.978% 1.9% 12 -Feb -09 1 -Dec -35 26.8 $23,296 FNMA 844148 Pooled - Dana 2.151% 2.0% 1 -Oct -05 1 -Nov -35 30.1 $19,432 FNMA 748087 Pooled - Dana 2.330% 2.2% 1 -Sep -10 1 -Sep -33 23.0 $42,627 FNMA 851297 Pooled - Dana 2.447% 2.3% 3 -May -11 1 -Sep -35 24.3 $210,549 FNMA AC0038 Pooled - Dana 1.546% 1.8% 24 -May -11 1 -Sep -38 27.3 $155,480 FNMA AV9481 Pooled - Dana 1.965% 1.9% 1 -Jul -14 1 -Jul -43 29.0 $297,956 FHLMC 775572 Pooled - Dana 2.719% 2.7% 1 -Sep -94 1 -Jun -24 29.8 $6,690 FHLMC 865469 Pooled - Dana 2.913% 2.8% 1 -Dec -95 1 -Aug -25 29.7 $358 FHLMC 645235 Pooled - Dana 2.215% 2.2% 1 -Jul -00 1 -Mar -29 128.8 $2,025 FHLMC 846784 Pooled - Dana 2.384% 2.8% 1 -Jul -00 1 -May -29 128.9 $1,186 FHLMC 846956 Pooled - Dana 2.550% 2.4% 1 -Nov -01 1 -Nov -31 130.1 $1,192 FHLMC 847166 Pooled - Dana 2.447% 2.3% 1 -Jul -03 1 -Aug -33 130.2 $3,163 FHLMC 847359 Pooled - Dana 2.424% 2.3% 1 -Dec -04 1 -Dec -34 130.1 $3,056 FHLMC 782526 Pooled - Dana 2.375% 2.3% 1 -Apr -05 1 -Apr -35 30.0 $44,997 FHLMC 848000 Pooled - Dana 2.393% 2.2% 1 -Sep -08 1 -Feb -36 27.4 $40,205 FHLMC 847629 Pooled - Dana 2.456% 2.3% 1 -Oct -06 1 -Sep -36 29.9 $8,942 FHLMC 865127 Pooled - Dana 3.060% 3.0% 1 -Aug -89 1 -Mar -19 29.6 $646 FHLMC 865476 Pooled - Dana 2.805% 2.8% 1 -Apr -96 1 -Feb -36 39.9 $483 FHLMC 865663 Pooled - Dana 3.040% 3.0% 1 -Nov -00 1 -Feb -30 129.3 $931 FHLMC 765114 Pooled - Dana 4.400% 4.4% 1 -Mar -99 1 -Jan -18 18.9 $437 FHLMC 847427 Pooled - Dana 2.280% 2.1% 1 -Jul -05 1 -Sep -34 29.2 $4,586 FHLMC 1G1840 Pooled - Dana 2.306% 2.3% 1 -Feb -06 1 -Nov -35 29.8 $5,505 FHLMC 183063 Pooled - Dana 2.269% 2.3% 1 -Aug -06 1 -Aug -36 30.0 $19,271 FHLMC 847058 Pooled - Dana 2.411% 2.3% 1 -Aug -02 1 -Aug -32 30.0 $18,795 FHLMC 1 B7033 Pooled - Dana 2.165% 2.4% 25 -May -11 1 -Sep -35 24.3 $156,272 FHLMC 611384 Pooled - Dana 2.328% 2.3% 11 -Feb -05 1 -Dec -32 127.9 $8,073 FHLMC 849674 Pooled - Dana 2.093% 2.0% 1 -Nov -42 142.9 $387,652 FHLMC 849422 Pooled - Dana 2.082% 2.0% 1 -Feb -43 143.2 $291,009 FHLMC 849313 Pooled - Dana 2.122% 2.1% 1 -Jun -14 1 -Feb -43 28.7 $278,602 TSY 912828EA4 1.875% 1.5% 16 -May -13 15 -Jul -15 2.2 $304,991 FHLMC Step Coupon agency 3134G6SP9 1.000% 1.0% 22 -Oct -18 118.9 $400,000 FHLMC Fixed rate agency 3137EADP1 0.875% 0.9% 1 -Jun -14 7 -Mar -18 3.8 $398,596 FHLB Step Coupon Agency 3130A4R27 0.750% 0.8% 16 -Apr -18 118.4 $298,969 FHLMC Step Coupon agency 3134G5ZE8 0.875% 1.0% 13 -Jan -15 30 -Jul -18 3.5 $300,000 FHLMC Step Coupon 3134G6CQ4 0.800% 0.8% 29 -Jan -15 18 -Aug -17 2.6 $300,027 FHLMC Step Coupon Agency 3134G6VX8 0.750% 0.8% 29 -Oct -18 118.9 $320,000 Accrued Interest 1.7% $17,297 Income Receivable $26,840 Average Yield 1.65% 6,430,845 Total $19,870,474 9/1/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 1, 2015 ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports 9/1/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 1, 2015 ITEM/TOPIC: Executive Session, pursuant to 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Property Acquisition and Use of Unit #2 Vail Village Inn Phase V PRESENTER(S): Matt Mire, Town Attorney 9/1/2015 TOWN GF VA�L VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 1, 2015 ITEM/TOPIC: Adjournment (3:30 p.m.) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, SEPTEMBER 15, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Future agenda items: Vail Municipal Site Redevelopment - 9/15 Decorative Lighting Code Amendments - 9/15 Insurance Services Update (VFD) - Oct Review parking rates for upcoming season - Oct DestiMetrics Transient Inventory Study Presentation - 10/6 Ordinance adopting new Building Codes - 10/6 First Reading 2016 Budget Ordinance - 10/6 Whistler Delegation Visit - 10/14 Vail Local Marketing District: 2016 Budget Resolution - 10/20 Vail Reinvestment Authority: 2016 Budget Resolution - 10/20 Second Reading 2016 Budget Ordinance - 10/20 2016 CSE Funding Allocation Recommendation - 12/1 VLMD Appointments - 12/15/15 CSE Board appointments - 12/15/15 Joint Meeting with VEAC (DestiMetrics Mountain Travel Update) - 12/15 Proposed future agenda items EGE Air Alliance Update - TBD Joint meeting with VLHA - TBD CIRSA Charter Review - TBD Cleanup Title 12, zoning amendments- TBD TIF Update- TBD Chamonix Project Update - TBD Gore Creek Water Quality Plan Update - TBD Vail Trails Update - TBD Environmental Strategic Plan Update - TBD Eagle County School District Meeting w/ Board - TBD Ford Park Leases - TBD Peer City Visit to Aspen - TBD Open Lands Strategic Plan - TBD Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD VRD Agreement for Skate Park - TBD Multi -Use Educational and Cultural Facility Review - TBD 9/1/2015