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Home My WebLink About2015-09-15 Agenda and Supporting Documentation Town Council Work SessionNOTE 2 3 0 VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., SEPTEMBER 15, 2015 TOWN QFVAIL� Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. ITEM/TOPIC: DRB/PEC Update (10 min. ) PRESENTER(S): Chris Neubecker, Planning Manager ITEM/TOPIC: Eagle Valley Land Trust Updates: 1) introduction of new Executive Director Jim Daus 2) update on latest conservation incentives impacting towns in Colorado 3) invitation to collaborate (15 min. ) PRESENTER(S): Dr. Tom Steinberg, Eagle Valley Land Trust Member and Jim Daus, Eagle Valley Land Trust Executive Director ITEM/TOPIC: Vail Municipal Building Remodel Update (30 min. ) PRESENTER(S): Stan Zemler, Town Manager, and Will Hentschel, 359 Design ACTION REQUESTED OF COUNCIL: Council input and direction on the Vail Municipal Building Remodel options and decision about proceeding to next steps. Next steps include further review of fit, costs, and structure at the October 20 council meeting. BACKGROUND: Two options are being presented by 359 Design on remodeling the existing Vail Municipal site. An analysis of the buildings, parking and municipal programming has been completed and suggestions for reconfigurations will be addressed. ITEM/TOPIC: Proposed 2016 Budget. (60 min) PRESENTER(S): Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: Provide feedback in preparation of the first reading of the budget ordinance scheduled for October 6th. BACKGROUND: Please see attached memo. STAFF RECOMMENDATION: Provide feedback in preparation of the first 9/15/2015 reading of the budget ordinance scheduled for October 6th. 5. ITEM/TOPIC: Provide an update on the progress on implementation of the 2008 Employee Housing Strategic Plan (EHSP) Action Steps to date; Discuss and consider Prioritization/Consolidation of the remaining Action Steps; and, Discuss Recommendations for Actions to continue progress towards the EHSP Goals & Objectives. (30 min.) PRESENTER(S): Alan J Nazzaro, Housing Manager ACTION REQUESTED OF COUNCIL: 1. Appoint a Town Council member as Council Representative to the Housing Authority bi-annually with new Council Committee Assignments. 2. Provide direction on what Council would like to see emphasized — rental or for -sale housing development or both 3. Town staff should pursue financing options related to VLHA's non-profit status and Colorado Revised Statutes (CRS) authorities and arms -length status from town government to enhance the feasibility of potential redevelopment projects; 4. Foster a climate of regional cooperation, collaboration and communication with other jurisdictions in Eagle County, which may include participation in the development of deed restricted employee housing outside the municipal jurisdiction of the Town of Vail. 5. VLHA will work with the Community Development Department and outside consultants to review current zoning regulations to investigate potential for changes that result in the creation of more deed restricted employee housing units; 6. Provide Council Candidates with housing information prior to the upcoming election. BACKGROUND: • On Sept. 2, 2008, the Vail Town Council upon the recommendations of VLHA, the Economic Advisory Committee, the Planning and Environmental Commission and Community Development Department approved Resolution No. 20, Series 2008, Adopting the Town of Vail Employee Housing Strategic Plan which sets forth background for this discussion. (EHSP copy attached to packet) STAFF RECOMMENDATION: The Community Development Department recommends the Town Council accept the VLHA recommendations and act on all of the above Council Requested Actions. 6. ITEM/TOPIC: Information Update: 1) CSE DRAFT September 2, 2015 Meeting Minutes 2) VEAC September 8, 2015 Meeting Minutes (5 min.) 7. ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports (15 min.) ITEM/TOPIC: Adjournment (3:45 p.m.) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, OCTOBER 6, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items 9/15/2015 DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Future agenda items: Insurance Services Update (VFD) - Oct Review parking rates for upcoming season - Oct Site Visit Lions Ridge Apartments - 10/6 DestiMetrics Transient Inventory Study Presentation - 10/6 Ordinance adopting new Building Codes - 10/6 First Reading 2016 Budget Ordinance - 10/6 Whistler Delegation Visit - 10/14 Vail Local Marketing District: 2016 Budget Resolution - 10/6 Review Matrix on Year Round Multi -Use Facilities (Existing and Peer Resorts) - 10/20 - WS Vail Reinvestment Authority: 2016 Budget Resolution - 10/20 Second Reading 2016 Budget Ordinance - 10/20 2016 CSE Funding Allocation Recommendation - 12/1 VLMD Appointments - 12/15 CSE Board appointments - 12/15 Joint Meeting with VEAC (DestiMetrics Mountain Travel Update) - 12/15 Proposed future agenda items CIRSA Charter Review - TBD Cleanup Title 12, zoning amendments- TBD TIF Update- TBD Chamonix Project Update - TBD Gore Creek Water Quality Plan Update - TBD Vail Trails Update - TBD Environmental Strategic Plan Update - TBD Eagle County School District Meeting w/ Board - TBD Ford Park Leases - TBD Peer City Visit to Aspen - TBD Open Lands Strategic Plan - TBD Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD VRD Agreement for Skate Park - TBD Multi -Use Educational and Cultural Facility Review - TBD Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. 9/15/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 15, 2015 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: September 2, 2015 DRB Meeting Results September 14, 2015 PEC Meeting Agenda 9/15/2015 TOWN OF VAIL f DESIGN REVIEW BOARD AGENDA PUBLIC MEETING September 2, 2015 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Peter Cope Andy Forstl Rollie Kjesbo Bill Pierce Doug Cahill PROJECT ORIENTATION SITE VISITS 1. Lodge at Vail -174 Gore Creek Drive 2. Vorlaufer Condominiums - 385 Gore Creek Drive 3. Aldrich Residence - 2645 Bald Mountain Road 4. Bigsby Residence -1180B Casolar Drive 5. Geroca S.0 - 68 East Meadow Drive MAIN AGENDA 1. Lodge at Vail DRB 150366 Final review of an exterior alteration (repaint) 174 Gore Creek Drive/Lot 1, Lodge Subdivision Applicant: Lodge at Vail, represented by Charley Viola ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 2. Pepi's DRB150271 Final review of an exterior alteration (awning, weather screen) 231 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1 Applicant: Pepi Gramshammer, represented by Sign Design & Graphics ACTION: Approve with Conditions MOTION: Forstl SECOND: Kjesbo VOTE: 5-0-0 CONDITION(S): 1:00pm 3:00pm George Jonathan 1. The applicant shall be permitted to extend and utilize the installed awnings until October 31, 2015. 2. Prior to any use or extension of the installed awnings at anytime after October 31, 2015, the applicant shall return to the DRB for review and approval of the installed awnings. 3. Use or extension of the installed awnings after October 31, 2015 without additional review and approval by the DRB shall be prohibited. 3. Newell Residence DRB150287 Final review of an addition 1450 Buffehr Creek Road/Lot 2, Cliffside Subdivision Applicant: John Newell represented by RMT Architects ACTION: Table to 9/16/2015 MOTION: Kjesbo SECOND: Forstl Page 1 VOTE: 5-0-0 Jonathan 9/15/2015 4. Vorlaufer Condominiums DRB150133 Final review of an exterior alteration (landscaping) 385 Gore Creek Drive/Lots 14-18, Block 5, Vail Village Filing 5 Applicant: Vorlaufer Condominiums, represented by Bill Hanlon ACTION: Table to 9/16/2015 MOTION: Kjesbo SECOND: Forstl 5. Geroca S.C. DRB150344 Final review of an exterior alteration (landscaping) 68 East Meadow Drive/Lot O, Block 5D, Vail Village Filing 1 Applicant: Geroca S.C. represented by Eggers Architecture ACTION: Denied MOTION: Forstl SECOND: Kjesbo 6. Aldrich Residence DRB150352 Final review of an addition 2645 Bald Mountain Road/Lot 10, Block 2, Vail Village Filing 13 Applicant: Darin Aldrich, represented by Dominick Architects ACTION: Approved with Conditions MOTION: Kjesbo SECOND: Forstl CONDITION(S): Jonathan VOTE: VOTE: 5-0-0 Jonathan VOTE: VOTE: 5-0-0 Jonathan VOTE: VOTE: 5-0-0 1. All of the stone of the project shall be consistent. 7. Bigsby Residence DRB150365 Jonathan Final review of an exterior alteration (windows, siding) 1180B Casolar Drive/Lot 7, Casolar Vail Applicant: Paul & Nancy Bigsby, represented by Camens Architectural Group ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: VOTE: 5-0-0 STAFF APPROVALS Vail Clinic Inc DRB150246 Jonathan Final review of an exterior alteration (ramp) 108 South Frontage Road West/Lot 2, Vail Village Filing 2 Applicant: Vail Clinic Inc., represented by David Lyle Wall Street Commercial DRB150330 George Final review of a sign (building ID) 225 Wall Street/Lots B, C, Block 5C, Vail Village Filing 1 Applicant: Wall Street Commercial, LLC, represented by Suman Architects Wall Street Commercial DRB150331 George Final review of a sign (joint directory) 225 Wall Street/Lots B, C, Block 5C, Vail Village Filing 1 Applicant: Wall Street Commercial, LLC, represented by Suman Architects Town of Vail DRB150324 Jonathan Final review of an exterior alteration (parking lot) 75 South Frontage Road West/Unplatted — Municipal parking lot Applicant: Town of Vail, represented by Braun Associates Page 2 9/15/2015 Katsos Ranch LLC DRB150341 Final review of an exterior alteration (landscaping) 3235 Katsos Ranch Road/Lot 5, Block 1, Vail Village Filing 12 Applicant: Robin Burch Buffer Overflow LLC DRB 150346 Final review of an exterior alteration (door) 1475 Buffehr Creek Road/Lot 1, Block 4, Lions Ridge Filing 3 Applicant: Buffer Overflow LLC, represented by Krueger Architecture Groe Residence DRB150348 Final review of an exterior alteration (deck/landscaping) 5045 Main Gore Drive South/Lot 34, Vail Meadows Filing 1 Applicant: Lonnie Groe, represented by K.H. Webb Architects Columbine North Homeowners Association DRB150356 Final review of an exterior alteration (landscaping) 2821 Kinnikinnick Road/Lot 4, Block 4, Vail Intermountain Development Applicant: Columbine North Homeowners Association, represented by Ceres Landcare Harvanek Residence DRB150357 Final review of an exterior alteration (landscaping) 1710 Sunburst Drive Unit B5/Lot 1, Sunburst Filing 3 Applicant: Steve Harvanek, represented by Ceres Landcare Gillett Residence DRB150361 Final review of an exterior alteration (paint) 1315 Spraddle Creek Road/Lot 12, Spraddle Creek Estates Applicant: Rose & George Gillett, represented by Eric Lavigne Kjesbo Residence DRB150364 Final review same for same (windows) 2269 Chamoniz Lane #1/Vail Das Schone Lot 5, Block A Applicant Jens Kjesbo, represented by Nedbo Construction Jonathan Jonathan Jonathan Jonathan Jonathan Jonathan Jonathan Browning Residence DRB150367 Jonathan Final review of an exterior alteration (windows) 641 West Lionshead Circle Unit 322/1-ot 8, Block 1, Vail Lionshead Filing 3 Applicant: Dorothy Browning, represented by Bartok Builders Inc. Vail Golf Course Townhomes Homeowners Association DRB150371 Jonathan Final review of an exterior alteration (landscaping) 1670 Sunburst Drive/Lot 1, Sunburst Filing 3 Applicant: Vail Golf Course Townhomes Homeowners Association, represented by Fireside Properties Bartlett Residence DRB150370 Jonathan Final review of an exterior alteration (boiler, vent) 4034 Bighorn Drive/Lot 1, Bighorn Subdivision Applicant: Chris Bartlett, represented by Out West Mechaical Bower Residence DRB150372 Jonathan Final review of an exterior alteration (window) 1370 Sandstone Drive/Lot G3, Lions Ridge Filing 2 Applicant: Gordon Bower, represented by Michael Hazard AIA Page 3 9/15/2015 Saloon 4937 LLC Residence DRB150374 Jonathan Final review of changes to approved plans (windows, landscaping) 994 Ptarmigan/Lot 3, Block 4, Vail Village Filing 7 Applicant: Saloon 4937 LLC, represented by KH Webb Architects Dannheisser 2007 Childrens Trust Residence DRB150375 Jonathan Final review of an exterior alteration (Condenser) 680 Lionshead Place Unit 520/521/Lot 3, Vail Lionshead Filing 3 Applicant: Dannheisser 2007 Childrens Trust represented, by Dave Collins Timber Ridge Affordable Housing Corporation DRB150376 Jonathan Final review of an exterior alteration (parking) 1281 North Frontage Road West/Lot 1, Timber Ridge Subdivision Applicant: Timber Ridge Affordable Housing Corporation, represented by John King Saloon 4937 LLC Residence DRB150377 Jonathan Final review of a change to approved plans (landscaping) 994 Ptarmigan Road/Lot 3, Block 4, Vail Village Filing 7 Applicant: Saloon 4927 LLC, represented by KH Webb Architects Northwoods Condominium Association DRB150379 Jonathan Final review of a changes to approved plans (chimney) 600 Vail Valley Drive Building F/Tract B, Vail Village Filing 7 Applicant: Northwoods Condominiums, represented by Pierce Architects Gore Creek Drive LLC DRB 150380 Jonathan Final review of an exterior alteration (windows) 174 Gore Creek Drive Unit 572/Lot 1, Lodge Subdivision Applicant: Gore Creek Drive LLC, represented by SRE Building Associates Fritzlen Residence DRB150381 Jonathan Final review of an exterior alteration (landscaping) 1874 Glacier Court Unit B/Lot 22, Block 2, Lions Ridge Filing 3 Applicant: Guerin Fritzlen, represented by Ceres Landcare 4166 Columbine Drive LLC DRB150382 Jonathan Final review of an exterior alteration (landscaping) 4166 Columbine Drive/Lot 18, Bighorn Subdivision Applicant: 4166 Columbine Drive LLC, represented by Ceres Landcare Talisman of Colorado LLC DRB150383 Jonathan Final review of an exterior alteration (landscaping) 62 East Meadow Drive/Lot K & L, Block 5E, Vail Village Filing 1 Applicant: Talisman of Colorado LLC, represented by Ceres Landcare Racquet Club Owners Association DRB150385 Jonathan Final review of an exterior alteration (landscaping) 4695 Racquet Club Drive/Unplatted Applicant: Racquet Club Owners Association, represented by Steve Loftus Hess Residence DRB150386 Jonathan Final review of an exterior alteration (roof) 2005 West Gore Creek Drive/2005 West Gore Creek Drive Subdivision Applicant: Murray Hess, represented by David Irwin Page 4 9/15/2015 Byrne Residence DRB150389 Final review of an exterior alteration (sliding glass door) 680 Lionsead Circle Unit 106 (Antlers)/Lot 3, Vail Village Filing 3 Applicant: Xtaski Ever Since We Knew LLC, represented by Hope Byrne Racquet Club Owners Association DRB150390 Final review of an exterior alteration (sign) 4695 Racquet Club Drive/Unplatted Racquet Club Owners Association, represented by Steve Loftus Vail 21 DRB150391 Final review of a change to approved plans (sign) 521 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1 Applicant: Vail 21 Owners Association, represented by Linda Malaby Theraiult/Renman Residence DRB150392 Final review of an exterior alteration (roof, skylight) 2585 Bald Mountain Road Units A & B/Lot 13, Block 2, Vail Village Filing 13 Applicant: Alexandra Theriault & Kathi Renman, represented by Black Roofing, Inc. Shackelford Residence DRB150393 Final review of an addition 380 East Lionshead Circle Unit 320/1-ot 7, Block 1, Vail Lionshead Filing 1 Applicant: Shackelford Properties, represented by K.H. Webb Architects Steele Residence DRB150394 Final review of an addition 380 East Lionshead Circle Unit 330/1-ot 7, Block 1, Vail Lionshead Filing 1 Applicant: Michael & Janet Steele, represented by K.H. Webb Architects Belson Residence DRB150395 Final review of an exterior alteration (vent) 4506 Spruce Way #17/Block 1, Lot 8/9 Bighorn 3rd Addition Applicant: David Belson One Willow Bridge Road DRB150396 Final review of an exterior alteration (landscaping) 1 Willow Bridge Road/Lot 2, Sonnenalp Subdivision Applicant: One Willow Bridge Road HOA, represented by Scott Mcclarrinon Donovan Residence OTC15-0047 Final review of an exterior alteration (re -roof) 1014 Homestake Circle/Lot 6, Block 6, Vail Village Filing 7 Applicant: Diana Donovan, represented by Horizon Roofing Inc. Jonathan Jonathan Jonathan Jonathan Jonathan Jonathan Jonathan Jonathan Im The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Page 5 9/15/2015 PLANNING AND ENVIRONMENTAL TOWN OAFVA9�L s COMMISSION September 14, 2015, 1:00 PM Vail Town Council Chambers 75 S Frontage Road W - Vail, Colorado The September 14, 2015 PEC meeting had not taken place by the time the Town Council packets were distributed. Results from this meeting will be e-mailed to all Town Council members for the September 15, 2015 Council meeting as well as copies printed for distribution to Council and audience members. 1. Call to Order 2. A request for a recommendation to the Vail Town Council for the adoption of the Strategic Plan for Water Quality Improvements on Gore Creek. (PEC150027) Applicant: Town of Vail Planner: Kristen Bertuglia 3. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group Planner: George Ruther 4. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code, to allow for the future development of Employee Housing Units on the Chamonix parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC150019) Applicant: Town of Vail Community Development Department Planner: George Ruther 5. A request for a recommendation to the Vail Town Council for prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Title 14, Development Standards, pertaining to the standards for Outdoor Lighting, and setting forth details in regard thereto. (PEC150028) Applicant: Town of Vail Planner: George Ruther 6. A request for a final recommendation to the Vail Town Council of a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the former Cascade Village Theater and Colorado Mountain College property to include 14 dwelling units, one (1) onsite Employee Housing Unit and the preservation 4,087 square feet of existing commercial, retail and office space, located at 1310 Westhaven Drive/Cascade Village, and setting forth details in regard thereto. This project was previously approved most recently in 2007 and expired on June 1, 2015. (PEC150014) 9/15/2015 Table to October 12, 2015 Applicant: Ultimate Cascade LLC, represented by Mauriello Planning Group Planner: Jonathan Spence 7. A request for a recommendation to the Vail Town Council on a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow a revision to the approved development plan for the Cornerstone site to facilitate the construction of a tensioned membrane structure, located at 1300 Westhaven Drive/Unplatted, (Liftside/Cornerstone) and setting forth details in regard thereto. (PEC140019) Table to September 28, 2015 Applicant: Charter Sports, represented by Braun & Associates Planner: Jonathan Spence 8. Approval of Minutes August 24,2015PECMeetingResults 9. Informational Update 10. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department Published in the Vail Daily September 11, 2015 9/15/2015 CPLANNING AND ENVIRONMENTAL TOWN Of VA L l COMMISSION September 14, 2015, 1:00 PM Vail Town Council Chambers 75 S Frontage Road W - Vail, Colorado Call to Order Members Present: Henry Pratt, Brian Gillette, John Rediker, Webb Martin, Kirk Hansen, John Ryan Lockman Members Absent: Dick Cleveland 2. A request for a recommendation to the Vail Town Council for the adoption of the Strategic Plan for Water Quality Improvements on Gore Creek. (PEC150027) Applicant: Town of Vail Planner: Kristen Bertuglia Action: Table to October 12, 2015 Motion: Rediker Second: Hansen Vote: 6-0 (Cleveland absent) Kristen Bertuglia made a presentation as per the staff memorandum. Kristen introduced the town's water quality consultant, Seth Mason of Lotic-Hydrological. Seth presented the draft Strategic Plan to the commission as per the information provided in the packet. Commissioner Gillette asked why the high priority projects were more geared toward infiltration and not stopping the pollutants. He also asked if there was a way the town could ban specific pesticides. Seth clarified that there are few site specific projects as a result of the geography. To be effective and reduce most of the impact, it is best to move from upstream to downstream. Seth also clarified that because of the Colorado Pesticide Applicators Act the town is limited and does not have the ability to ban specific product use. The town can enforce the use of the pesticide to ensure that it is being applied according to the instructions on the product. There are significant legal hurdles to clear before any type of bans can be put into place. Commissioner Rediker asked about the impact of some of the regulations recommended and how do they connect to the reduction of pollutants and can this be measured? Seth responded that the regulations can reduce the number of pollutants being transported and make a significant change in the health of the river. Commissioner Hansen asked for comments on the 303D list as he attempted to access this information online. How long has this list been in place and is the terminology "impacted" a technical term for the list? Who compiles the list and how often is it updated? Commissioner Hansen also asked if other mountain communities similar to Vail are listed as well. Seth responded that the 303(d) list is compiled through the Water Quality Assessment Report. He did clarify that this list does list rivers/streams as "impaired" and they do use this term as a regulatory term. The list is updated every 2 years by the Colorado Department of Public Health & Environment. The town is on the list due to the reduction of macro -invertebrates in the river. There are other communities similar to Vail that are listed and have very similar problems with aquatic life degradation. Commissioner Pratt inquired as to the time limit to remove Gore Creek from the 303(d) list. Has the state implemented any state regulations? What are they? Seth responded that it is expected to take 10-15 years to implement changes and reduce impairments. This is not a list that has been in place very long which makes it difficult to acquire this information. We recommend that the town retain local control before the state comes in and regulates and they tell you how you should deal with the impairments. More control locally. Seth introduced Tambi Katieb to discuss the top 20 recommended actions of the Strategic Plan. Commissioner Rediker inquired as to the predevelopment planning and review process. Are you specifically construction activity or storm water management controls after construction of the site? Tambi replied that this is focused more on the concept level site management pre - development site planning. Commissioner Hansen asked how deep each priority has been reviewed and is there a budget in place to move forward with the recommendations. Kristen responded that each priority has been reviewed and budget has been recommended to the Town Council for review & adoption. Greg Hall, Public Works Director, clarified that the budget for these projects has been submitted through the 5 year capital and RETT programs. The Council will be reviewing these site specific projects over the next several meetings. Commissioner Gillette finds it hard to make a recommendation when you make very broad statements. Asked how the commission is expected to evaluate these actions when they are so broad? Commissioner Pratt clarified that this is just a step in the process. The recommendations presented are not code specific and those recommendations will have to come back to the commission for review & recommendation. Commissioner Gillette feels that the plan is a bit premature when the town hasn't dealt with the pollutants yet and that this plan is addressing only half of the problem. Tambi responded that there is a recommendation to remove the pollutants and the use of the pollutants. These need significant review internally and legally. Commissioner Gillette asked if the commission's job is to include additional items into the priority list. Why is this not listed in high priority? What do we need to do to get a legal review so we can understand why we can't ban or eliminate certain pollutants? Kristen responded that the PEC can certainly identify other priorities within its recommendation to the Town Council. Commissioner Pratt commented that the plan is heavy on regulation, outreach & management. Would like to see more mitigation of pollutant pathways, especially those coming off of 1-70, in addition to the show projects with stream bank restoration throughout the town. Greg Hall clarified that some items are not on the priority list because some of the projects are already in process. The town is working directly with CDOT regarding some of the highway issues and the town is already beginning some of these projects that are not on the priority list. Commissioner Rediker asked if we are doing a full ERI review for all properties within or adjacent to the streamtract. What guidelines are we using? State/Federal? ERI more oriented to projects that may have a larger scale impact on the stream vs. FONSI process for smaller projects and/or impacts on the stream. Kristen responded that the ERI review is only currently triggered by staff. We have no clear guidelines in our town code. We use state & federal guidelines. Will need to review and increase. Commissioner Gillette inquired as to what projects in town have been reviewed? Greg Hall indicated that the Spraddle Creek Subdivision had a full environmental review prior to approval. Some smaller projects that have been reviewed for water quality include Solaris, WMC, Safeway, and City Market. Need to make more focused & prescriptive regulations on water quality. Commissioner Pratt indicated that education & outreach should have a very high priority so land owners & developers understand what the regulations are. Commissioner Gillette asked how the town is handling existing encroachments. Some encroachments exist through the sale of a property and the new owner is not responsible for creating the encroachment. Kristen responded that each encroachment is reviewed individually for solutions. We have worked with homeowners who have not put in the encroachments and we split the costs of removing the encroachment or worked with them to remove the encroachment and by not mowing the area, etc. Commissioner Martin asked if areas throughout town are identified. Kristen stated that all areas of town are identified and current. Commissioner Rediker stated that education and outreach is a very important component. How much consideration was given to prioritizing education & outreach on the use of pesticides & herbicides. Why is that not a high priority? Kristen stated that this is going to have to be an ongoing priority to provide this information to our homeowners. Commissioner Gillette asked if anyone has reviewed the use of the pesticides & herbicides at the golf course. Seth responded that there has been a review of golf course maintenance practices and they certainly have the opportunity to be a large contributor to the degradation. They are very focused on limiting the amount of chemicals they do apply to the golf course and is part of their on-going certification. Limited opportunity for large improvements on the golf course since they are already limiting what they are using. There are more natural ways of controlling pests & applying fertilizer. Adds a lot to the cost of maintenance. Seth commented that if the town really wants to tackle this in a comprehensive way, you will need to implement as many of the 217 action items as possible. Not just focus on the top 20 to see measureable improvements. Commissioner Gillette asked about the site specific projects. How many are on private vs. public. What are the estimates on the design? Only projects that were important over a period of time? Greg Hall stated that $6 million is requested for storm water and $2 million for restoration of the riparian areas. This is for all public & private projects and only for projects that will make an impact to stream health. We are looking at a 5-8 year time frame for completion. Commissioner Pratt opened the meeting to public comment. Kristy Hintz cannot see how we can have a plan that doesn't identify CDOT. How does the highway not have an impact on the health of the stream? CDOT is asking for enlarged chain up areas. Additionally they were a property that had encroachments and they have been in compliance for the past 3 years. Since they have stopped trimming the berm and weeding they have been inundated with noxious weeds. Now have to start spraying lawn because of noxious weeds. They have asked the town for assistance of the noxious weeds along the stream tract and the town sent someone to spray the weeds. Not sure how much more can they be in compliance. Personal experience within this program has not been positive. Mary Lapin stated that he is pleased that PEC and the town are taking on this project. He asked that the plan also consider the feeder creeks such as Middle Creek and Mill Creek. Each one has specific problems that contribute to problems within Gore Creek. Mil Creek running off of Vail Mountain is a huge source of problems. Also believes that by not allowing anything to occur within the 50' of the high water mark. Regulation is written from 50' from center line of stream. Where this is a problem is areas of Gore Creek where the creek is over 100' wide so there is no protected area. Change this regulation for all properties within Gore Creek & feeder creeks. We have been allowing buildings and impervious surfaces to be built too close to the creek Jonathan Stauffer is appalled that we have moved from a gold medal creek to an impaired creek. I appreciate the time put into this plan and ask that the commission move with haste to get this plan into action. It has taken some time to get here and it's going to take a while to clean this up. If people understand what the town is doing and why, they will get behind this. Agrees that there is a need to get Matt Mire involved finding out what we can do to prohibit the use of specific chemicals, etc. We can just focus on what we can't do. Suggests additional funding sources or grant program for private property owners to come into compliance. This may allow for more expedient clean-up. Jim Lamont believes we are missing a step. Prioritization is one thing, sequencing is another. When the state moved to place gore creek on the impaired list, it initially was in East Vail. However, they did list the entire stream as impaired. How often and to what degree the testing is completed? When we truly understand where the outfall points are, which are point sources of pollution, move to clean these up first and adopt policies that conform to the agreed upon remediation approach so we build support throughout the community that we are taking steps in the most hazardous areas 1St. If those areas bring us into compliance, than maybe no further action is required with the exception of regulation & maintenance. Comfortable with the intensity of data provided & believes that it is good that the town cleans up its own properties & restores its own properties. If we go too far too fast, we will lose the authority & support from property owners in general. Regulatory should be universal and how we reach that needs to be flushed out. Most residents feel the highway is the source of the problem and not the pervious infiltrations. Commissioner Lockman stated that this was a great presentation. Asked how far does the commission get into each of these priorities? Overall believes the rules & regulations can be pretty effective and can have lasting impacts to community. When is the onus on the developer? Storm water management plan in terms of predevelopment management. Hard to get to the 20 from 217, recommend to council to approve. Commissioner Hansen is impressed with the process and leadership provided to move this forward. Not surprised that with the amount of activity that there have been some problems. Specific goal is the strategic action plan and helping to formulate this plan. The need to identify the most impactful correction elements for the 303(d) but what is also the right thing to do. Be specific as to what the problems are, measurable & timely. CDOT & Forest Service need to be on the action plan committee because they are part of the problem and they need to be part of the solution. Commissioner Rediker stated that he likes the list of priority action plans and would like to see it modified slightly. Would like to see the list expanded from 20 to 25 items. We have studied Gore Creek enough to understand that this is a multifaceted problem and that there isn't a single contributor. Would like to see added to the list: addressing pesticide/herbicide through rules & regulations or through education & outreach; understanding that there is a study identifying point sources completed regulating discharges/eliminating discharges; coordinating with CDOT in identifying their activities and their impacts on Gore Creek. Commissioner Martin thanked everyone for all of the work so far. He would like to see a list of all projects underway and collaboration with CDOT already moving forward. This information needs to be included with part of the education and outreach. Expand the list a bit and add: elevate private property education/outreach. Happy to move forward and recommend to town council. Commissioner Gillette stated that he felt that the plan is confusing. The list should be broader and not so specific. Without the plan we are already moving forward with projects on public properties. Instead of site specific items, make it broader by recommending adoption of the Public Works budget that takes care of these issues. Best management for staff on town projects; code analysis -what is contrary to protecting the creek and what can we add/change to protect the creek; education/outreach; need to have legal review so we have a better understanding for removing pollutants. Is it really impossible? If we can do something, it should be part of this plan; testing should also be high priority. How will we know if this is effective? Get rid of specific 20 and come back with a more broad action plan. Commissioner Pratt agrees with attacking the low hanging fruit first. Sounds like problem originates in East Vail and sources are highway & spraying of trees. We need to have regular monitoring, serve to balance out flows (high/low). Add already initiated projects to list. If we can't control the pesticide product, maybe we can control the timing and application. Staff will bring this plan back to the PEC with answers and adjustments to the priority list. Staff will also look to provide more background on the pesticide use and a legal understanding. 3. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group Planner: George Ruther Action: Table to September 28, 2015 Motion: Gillette Second: Hansen Vote: 5-0 (Cleveland absent, Pratt absent 4:20) George Ruther made a presentation as per the staff memorandum and specifically questions asked by the commission at the previous meeting. George addressed that the applicant is specifically requesting changes only to Chapter 5 of the Lionshead Redevelopment Master Plan. This chapter does get into the site specific properties within the Master Plan area. The detailed recommendations include: Traffic circulation & vehicular access, Pedestrian Connections, Architecture & Physical Design, and Relationship to Surrounding Buildings, Public Transit, Service & Delivery, and Building Height & Mass. Dominic Mauriello and Sharon Cohn, representing the developer, reviewed specific questions asked at a previous meeting. Review of language section by section was reviewed as per staff memorandum. Commission Gillette asked if it would be best to remove the modifications to section 5.19.3 as it is covered in section 4 and utilize the live bed definition Dominic stated that the applicant would love to remove this section. However we are willing to work with these constraints and guarantee that development of hotel rooms will occur. Commission Pratt feels uncomfortable with the increase in dwelling units and decrease in accommodation units. Not comfortable with the specific numbers. Dominic stated that the current language in the code does allow for these changes. Commissioner Rediker asked why the language was struck regarding the live bed definition instead of just striking the language regarding square footage. These are radical departures from what the language states today. Dominic stated that the applicant has no problem with adjusting the sentence to accommodate what we are trying to do as well as guaranteeing that the provisions of the plan are met. Also a large departure from what is allowed on the property today. Commissioner Rediker asked if there is anywhere else that we see the GRFA listed in other areas. George responded that you will see reference to GRFA in the fractional fee units & fractional fee development. Dominic agreed that there needs to be modifications to section 5.19.3 and they will be brought back to the commission. Commissioner Pratt departed the meeting at 4:20pm. Commissioner Rediker opened the floor for public comment. Jim Lamont stated that a copy of the questions proposed at the last meeting was provided to the board. Believes there is additional information that needs to be provided. Urge members of the board to review the latest information from the urban land institute on the sustainable tourism. Through this update, Jim took away that we are not providing enough parking and that this is an extremely important opportunity not to miss. Jim feels that the town needs to look at our current infrastructure before we look at any modifications to this plan. We are not meeting the standard today for sustainable tourism, how will we meet it later. We have other things to look at besides the development potential of the Evergreen Hotel. Commissioner Gillette would like to see more concrete information from Mr. Lamont. He had no additional questions & comments on the presentation. Commissioner Martin comments stand so far with pedestrian access, north south pedestrian access is important, Lot 10 is an issue for council as to what they want to do. Generally the language on the existing accommodation units could be changed. Commissioner Hansen agrees with Commissioner Martins comments. Generally acceptable to suggested recommendations. Commissioner Lockman appreciates Mr. Lamont's comments with regard to future developments of other sites. Preservation of accommodation units is important. Otherwise so good so far with the modifications to the plan. Commissioner Rediker has no major issues with most of the recommendation. Language needs to be tweaked in section 5.19.3 to preserve unit counts. Appreciate infrastructure comments and comments on Vail's growth and the concerns about providing safe environment for guests. Is there a real impact on the number of cars parked or how dangerous it is going to become should we approve this plan as it is presented? Commissioner Martin departed the meeting at 4:40pm. Commissioner Pratt returned to the meeting at this time. 4. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code, to allow for the future development of Employee Housing Units on the Chamonix parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC150019) Applicant: Town of Vail Community Development Department Planner: George Ruther Action: Table to September 28, 2015 Motion: Hansen Second: Gillette Vote: 5-0 (Cleveland, Martin absent) 5. A request for a recommendation to the Vail Town Council for prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Title 14, Development Standards, pertaining to the standards for Outdoor Lighting, and setting forth details in regard thereto. (PEC150028) Applicant: Town of Vail Planner: George Ruther Action: Approve with modification Motion: Gillette Second: Lockman Vote: 4-1 (Cleveland, Martin absent, Rediker opposed) Modifications: 1. Strike Christmas tree reference from the definition and modify the definition. 2. Add Cascade Spa to the reference map of exempt areas George Ruther presented a history of the proposed amendment and a presentation as per the staff memorandum. Commissioner Rediker is concerned with the definition of Decorative Outdoor Lighting and the enforcement of this ordinance. Stated he did not agree with the 11 pm time and would like to see it made midnight. 6. A request for a final recommendation to the Vail Town Council of a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the former Cascade Village Theater and Colorado Mountain College property to include 14 dwelling units, one (1) onsite Employee Housing Unit and the preservation 4,087 square feet of existing commercial, retail and office space, located at 1310 Westhaven Drive/Cascade Village, and setting forth details in regard thereto. This project was previously approved most recently in 2007 and expired on June 1, 2015. (PEC150014) Applicant: Ultimate Cascade LLC, represented by Mauriello Planning Group Planner: Jonathan Spence Action: Table to October 12, 2015 Motion: Gillette Second: Lockman Vote: 6-0 (Cleveland absent) 7. A request for a recommendation to the Vail Town Council on a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow a revision to the approved development plan for the Cornerstone site to facilitate the construction of a tensioned membrane structure, located at 1300 Westhaven Drive/Unplatted, (Liftside/Cornerstone) and setting forth details in regard thereto. (PEC140019) Applicant: Charter Sports, represented by Braun & Associates Planner: Jonathan Spence Action: Table to October 12, 2015 Motion: Gillette Second: Lockman Vote: 6-0 (Cleveland absent) 8. Approval of Minutes August 42015PECMeetingResults Action: Approve Motion: Rediker Second: Lockman Vote: 6-0 (Cleveland absent) 9. Informational Update 10. Adjournment Motion: Rediker Second: Hansen Vote: 5-0 (Cleveland, Martin absent) The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department Published in the Vail Daily September 11, 2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 15, 2015 ITEM/TOPIC: Eagle Valley Land Trust Updates: 1) introduction of new Executive Director Jim Daus 2) update on latest conservation incentives impacting towns in Colorado 3) invitation to collaborate PRESENTER(S): Dr. Tom Steinberg, Eagle Valley Land Trust Member and Jim Daus, Eagle Valley Land Trust Executive Director 9/15/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 15, 2015 ITEM/TOPIC: Vail Municipal Building Remodel Update PRESENTER(S): Stan Zemler, Town Manager, and Will Hentschel, 359 Design ACTION REQUESTED OF COUNCIL: Council input and direction on the Vail Municipal Building Remodel options and decision about proceeding to next steps. Next steps include further review of fit, costs, and structure at the October 20 council meeting. BACKGROUND: Two options are being presented by 359 Design on remodeling the existing Vail Municipal site. An analysis of the buildings, parking and municipal programming has been completed and suggestions for reconfigurations will be addressed. ATTACHMENTS: 359 Design Town of Vail Municipal Building Analysis Municipal Office Building Massing and Program Analysis PowerPoint 9/15/2015 359 DESIGN To: Stan Zemler, Town of Vail Date: 9/io/15 From: Will Hentschel —359 Design Project: TOV Municipal Building Subject: Town of Vail Municipal Building Analysis o89263.5 The Existing Town of Vail Municipal Site includes the Community Development Building, the Town of Vail Municipal Building, the Vail Police Department, associated parking & The Town of Vail Recycling Center. Immediately adjacent on the West is the Vail Medical Center Helipad. The site can be accessed from South Frontage Road at three locations — East, Central and West. All entrances access parking for the 3 buildings, with the central location providing the largest amount of parking on the site. The Current Community Development building is one Story , Totaling 6,326 sq ft. It currently houses the Community Development Departments and Economic Development. In its current state it also has 2 conference rooms. The Existing Municipal Building is two stories totaling, 11,333 sq ft. It currently is home to the Town Administration, Marketing, Finance, Municipal Court, Human Resources, IT and City Council Chambers. There is also a shared conference room and an information Desk. The Municipal Building is physically connected to the police building, providing immediate access to the Police Information Desk. The existing police building, in all schemes is planned to remain as is. Total Surface Parking spaces on the site total 77 Spaces. These spaces serve the current building functions. The Analysis has focused on cataloging the existing inventory and examining/planning the existing floor plans to accommodate a spatial program performed for the Town of Vail in 2012. This program was the result of interviews with the then department heads to determine the required office, conference and building services spaces for a future municipal building. The program areas were based on the GSA Best Practices for Office Planning. These metrics are currently valid. There are two options contemplated. Both options include vacating the existing community development building. The existing Municipal Building would be reconfigured to accommodate the various town programs by adding space & footprint to the building. The options can be summarized as the following: Scheme 1 Option 1 Additional of 7,200 sq ft to the existing municipal building with 1,200 sq ft of new building footprint at 3 stories and a 3,600 sq ft addition over the existing building footprint at 2 stories. The new building would total 18,333 sq ft. • Existing Community Development Building future to be determined • Council Chambers to be reconfigured within the renovated Municipal Building 9/15/2015 359 DESIGN • Initial Parking Studies have been calculated, however, additional research will need to be done to fully determine the site capabilities to accommodate all programs and a revised function of the community development building. • A Street presence is defined for immediate identification from South Frontage Road for Town of Vail Information and Services • All departments can be contained in the renovated and additional areas of the building. Under the previous programming, some conference and extra storage space would not be included in this design. Option 2 • Additional of 5,400 sq ft to the existing municipal building with 1,200 sq ft of new building footprint at 3 stories and an 1,800 sq ft addition over the existing building footprint. The new building would total 16,733 sq ft. • Existing Community Development Building future to be determined • Council Chambers would utilize an off site location form Public Meetings • Initial Parking Inventory should accommodate the reconfiguration of the departments, however, further study is required. • A Street presence is defined for immediate identification from South Frontage Road for Town of Vail Information and Services • All departments, except Town Council spaces can be contained in the renovated and additional areas of the building. Under the previous programming, some conference and extra storage space would not be included in this design. Scheme 2 Option 1 • Additional of 11,700 sq ft to the existing municipal building with 1,200 sq ft of new building footprint at 3 stories and a 5,100 sq ft addition over the existing building footprint at 1.5 stories. The new building would total 23,133 sq ft. • Existing Community Development Building future to be determined • Council Chambers to be reconfigured within the renovated Municipal Building • Initial Parking Studies have been calculated, however, additional research will need to be done to fully determine the site capabilities to accommodate all programs and a revised function of the community development building. • A Street presence is defined for immediate identification from South Frontage Road for Town of Vail Information and Services • All departments can be contained in the renovated and additional areas of the building. Under the previous programming, some conference and extra storage space would not be included in this design. Option 2 • Additional of 5,400 sq ft to the existing municipal building with 1,200 sq ft of new building footprint at 3 stories and an 5,100 sq ft addition over the existing building footprint at 1 story. The new building would total 19,633 sq ft. • Existing Community Development Building future to be determined • Council Chambers would utilize an off site location form Public Meetings 9/15/2015 359 DESIGN • Initial Parking Inventory should accommodate the reconfiguration of the departments, however, further study is required. • A Street presence is defined for immediate identification from South Frontage Road for Town of Vail Information and Services • All departments, except Town Council spaces can be contained in the renovated and additional areas of the building. Under the previous programming, some conference and extra storage space would not be included in this design. 9/15/2015 MUNICIPAL OFFICE BUILDING MASSING AND PROGRAM ANALYSIS INN 3§9 September 15, 2015 TOWN OF VA1� 9/15/2015 EXISTING PA 13 SPACES EXISTING COMMUNITY DEVELOPMENT BUILDI EXISTING PP 54 SPACES EXISTING MUNICIPAL OFFICE BUILDING 11,333 SF 3 EXISTING PARKING 13 SPACES ft dr 4 WWI 41 TOWN OF VA I L 3630 OSAGE ST 359SITEOVERVIEW DENVER, COLORADO D E S I G N MUNICIPAL OFFICE BUILDING 303.884.9131 MASSING AND PROGRAM ANALYSIS I SEPT 15, 2015 9/15/2015 Common Common - Office Function (Conference Rooms (9-1o), Break Rooms, Support) Common - Council Function (Council Chambers/ Breakout) 2,487 3839 1,993 Common - Amenities (Storage, etc) Common - Public Building (Lobbies, Circulation, Restrooms etc) - Non Usable Square Feet 4,6o5 [Total Common Square Feet 12,924 Department Worl<stations Area 7/17 Administration 9 2,o96 Community Development (with Expansion) Economic Development 20 5 3,579 409 21152 Finance 10 7 6 3 Human Resources 1365 IT (In Renovated Police Building after Programming) 111 Municipal Court (in Renovated Police Building - After Programming) Total Department Square Feet (USF) 11,003 Total PROGRAMMED Square Feet (Area without "Common-Public Building") 19,322 Total PLANNED Area (PROGRAMMED Area + "Common-Public Building" for New and Renovated Building) 23,927 Total GROSS Area (in New Building) 22,525 TOWN OF VAIL 3S9MUNICIPAL OFFICE BUILDING D E S I G N MASSING AND PROGRAM ANALYSIS I SEPT 15, 2015 PREVIOUS PROGRAM SUMMARY 9/15/2015 3630 OSAGE ST DENVER,COLORADO 303.884.9131 RSI r)r ATG RI=r Vf`I Inl(; at ;# rMm ADDITION ON 2 STORIES AT (1,800 SF 3,600 SF TOTAL) ADDITION ON 3 STORIES AT (1,200 SF 3,600 SF TOTAL) 1-76 FeonFag¢ Rd I-70 Frontg8� Ad - - �_ OPTION 1 Community development relocated to the main building with a total of 7,200sf added. TOWN OF VAIL 359 MUNICIPAL OFFICE BUILDING D E S I G N MASSING AND PROGRAM ANALYSIS I SEPT 15, 2015 9/15/2015 SCHEME 1 THIRD STORY ADDITION (1,800 SF) ADDITION ON 3 STORIES AT (1,200 SF 3,600 SF TOTAL) OPTION 2 Community Development relocated to the main building and council cambers relocated off site. A Total of 5,400sf added to main building. SCHEME 1 SITE ANALYSIS 3630 OSAGE ST DENVER,COLORADO 303.884.9131 EXISTING OPTION 1 - 7,200 SF ADDED OPTION 2 - 5,400 SF ADDED TOWN OF VAIL 3S9MUNICIPAL OFFICE BUILDING D E S I G N MASSING AND PROGRAM ANALYSIS I SEPT 15.2015 9/15/2015 SCHEME 1 MASSING ANALYSIS 3630 OSAGE ST DENVER,COLORADO 303.884.9131 COMMUNITY DEVELOPMENT - 3,600sf ECONOMIC DEVELOPMENT - 400sf HUMAN RESOURCES - 1,400sf TOWN MANAGER AND ADMINISTRATION - 2.100sf INFORMATION & FINANCE - 3,000sf IT AND STORAGE - 1,400sf MUNICIPAL COURT - 400sf COUNCIL CAMBERS - 1,700sf 1 1 1 1 COUNCIL CAMBERS 1 1 1 1 level 4 1 1 CoM. DEV. .. COMDEV1 Df VE10PMENT 1 375 1 - 1 1 1 1 HR 1 level 3 level 2 level 1 TOWN OF VA I L 3630 OSAGE ST 359 SCHEME 1 - OPTION 1 PROGRAM ANALYSIS DENVER,COLORADO DESIGN MUNICIPAL OFFICE BUILDING 303.884.9131 MASSING AND PROGRAM ANALYSIS I SEPT 15, 2015 9/15/2015 COMMUNITY DEVELOPMENT - 3,600sf ECONOMIC DEVELOPMENT - 400sf HUMAN RESOURCES - 1,400sf TOWN MANAGER AND ADMINISTRATION - 2.100sf INFORMATION & FINANCE - 3,000sf IT AND STORAGE - 1,400sf MUNICIPAL COURT - 400sf 1 1 COMMUMTY COM. DEV. 1 O(VFLOPMENT _ 1 375 1 1 1 1 rmmmmmmml 1 HR 1 I level 3 level 2 level 1 TOWN OF VA I L 3630 OSAGE ST 359 SCHEME 1 - OPTION 2 PROGRAM ANALYSIS DENVER,COLORADO DESIGN MUNICIPAL OFFICE BUILDING 303.884.9131 MASSING AND PROGRAM ANALYSIS I SEPT 15, 2015 9/15/2015 TOWN OF VAIL MUNICIPAL OFFICE BUILDING Town of Vail - Municipal SPACE SUMMERY September 9, 2015 Schematic Design 9/15/2015 Scheme 1 2012 Program Option 1 Option 2 Common Wish list Areas Concept Areas Common - Office Function (Conference Rooms (9-1o), Break Rooms, Support) 2,487 11000 11000 Common - Council Function (Council Chambers/Breakout) 1839 1,993 1000 800 0 800 Common - Amenities (Storage, etc) Common - Public Building (Lobbies, Circulation, Restrooms etc) - Non Usable Square Feet 4,6o5 3,552 3,321 Total Common Square Feet 12,924 7,052 5,121 Department Workstations Area 7/17 Administration Community Development (with Expansion) 9 20 5 10 7 2,o96 21100 21100 3,579 3,600 3,600 Economic Development 409 400 400 800 21200 Information 800 21200 1,400 Finance 21152 Human Resources 1,365 1,400 IT (In Renovated Police Building after Programming) 6_ 11000 11000 Municipal Court (in Renovated Police Building - After Programming) 3 400 400 Total Department Square Feet (USF) 11,003 11,900 11,900 Total PROGRAMMED Square Feet (Area without "Common -Public Building") 19322 14,600 12,900 Total PLANNED Area (PROGRAMMED Area + "Common -Public Building" for New and Renovated Building) 23,927 Total GROSS Area (in New Building) 22,525 18,952 17,021 TOWN OF VAIL 3S9MUNICIPAL OFFICE BUILDING D E S I G N MASSING AND PROGRAM ANALYSIS I SEPT 15, 2015 SCHEME 1 PROGRAM SUMMARY 9/15/2015 3630 OSAGE ST DENVER,COLORADO 303.884.9131 RSI r)r ATG RI=r Vr 1 Inl(; M ADDITION ON 2 STORIES AT (5,100 AND SF 3,000 8,100SF) ADDITION ON 3 STORIES AT (1,200 SF 3,600 SF TOTAL) TA w 1-76 FeonFag¢ Rd I-70 Frontg8� Ad - - �_ s: a OPTION 1 Community development relocated to the main building with a total of 11 ,700 sf added. TOWN OF VAIL 359 MUNICIPAL OFFICE BUILDING D E S I G N MASSING AND PROGRAM ANALYSIS I SEPT 15, 2015 9/15/2015 SCHEME 2 THIRD STORY ADDITION (5,100 SF)) ADDITION ON 3 STORIES AT (1,200 SF 3,600 SF TOTAL) C , 1 OPTION 2 Community Development relocated to the main building. A Total of 8700 sf added to main building. SCHEME 2 SITE ANALYSIS 3630 OSAGE ST DENVER,COLORADO 303.884.9131 EXISTING OPTION 1 - 11 5700 SF ADDED OPTION 2 - 8,700 SF ADDED TOWN OF VAIL 3S9MUNICIPAL OFFICE BUILDING D E S I G N MASSING AND PROGRAM ANALYSIS I SEPT -15.2015 9/15/2015 SCHEME 2 MASSING ANALYSIS 3630 OSAGE ST DENVER,COLORADO 303.884.9131 COMMUNITY DEVELOPMENT - 3,600sf ECONOMIC DEVELOPMENT - 400sf HUMAN RESOURCES - 1,400sf 11 TOWN MANAGER AND ADMINISTRATION - 2,100sf INFORMATION & FINANCE - 3,000sf IT AND STORAGE - 1,400sf MUNICIPAL COURT - 400sf COUNCIL CAMBERS - 1,700sf BREAKOUT AND CONFERENCE SPACE - 4,600sf VERTICAL CIRCULATION level 3 level 2 level 1 TOWN OF VAIL 359 MUNICIPAL OFFICE BUILDING SCHEME 2 -OPTION 1 PROGRAM ANALYSIS D E S I G N MASSING AND PROGRAM ANALYSIS I SEPT 15, 2015 9/15/2015 L CIRCULATION 3630 OSAGE ST DENVER,COLORADO 303.884.9131 1 1 1 1 COUNCIL CAMBERS 1 AND BREAKOUT 1 1 1 1 1 1 VERTICAL .............��J CIRCULATION level 4 riRQl- �I ;4 OCR l , ECO. DEV. 1 1 VERTICAL REQ PMEN'F. ,'COUI CIL CHER 'CO - COM. EV. bo a ,5, 121r, , r CdM. ��. VERTICAL ; CIRCULATION CIRCULATION ° MUNI 1 COURT 1 1 I ,. o Rr �. — VERTICAL CIRCULATION _aR, VERTICAL CIRCULATION CONFERENCE d 9 "G o,,,F.. p EI Al IOC' . 1 xsxn ia6271 '. TOW Aly R OR 'Y 1 ; 15f1 IG FdT p _ ; mm .+eau level 3 level 2 level 1 TOWN OF VAIL 359 MUNICIPAL OFFICE BUILDING SCHEME 2 -OPTION 1 PROGRAM ANALYSIS D E S I G N MASSING AND PROGRAM ANALYSIS I SEPT 15, 2015 9/15/2015 L CIRCULATION 3630 OSAGE ST DENVER,COLORADO 303.884.9131 level 3 I I •CNITY OLPMEN'2 S4 'COUUiCVIL .CH L9{ ,;a s()�51COM. I I EI, d 1 I�E6 ATIO, sssu iaas3 7 n IOWN , nTYOR Y ISO !614T > ; level 2 VERTICAL CIRCULATION level 1 TOWN OF VAIL 359 MUNICIPAL OFFICE BUILDING SCHEME 2 -OPTION 2 PROGRAM ANALYSIS D E S I G N MASSING AND PROGRAM ANALYSIS I SEPT 15, 2015 9/15/2015 L CIRCULATION 3630 OSAGE ST DENVER,COLORADO 303.884.9131 COMMUNITY DEVELOPMENT - 3,600sf 1 ECONOMIC DEVELOPMENT - 400sf ECO. DEV. HUMAN RESOURCES - 1,400sf !+ TOWN MANAGER AND ADMINISTRATION - 2,100sf 1 INFORMATION & FINANCE - 3,000sf IT AND STORAGE - 1,400sf MUNICIPAL COURT - 400sf 1 COUNCIL CAMBERS - 1,700sf MUNI BREAKOUT AND CONFERENCE SPACE - 1,300sf COURT 1 VERTICAL CIRCULATION level 3 I I •CNITY OLPMEN'2 S4 'COUUiCVIL .CH L9{ ,;a s()�51COM. I I EI, d 1 I�E6 ATIO, sssu iaas3 7 n IOWN , nTYOR Y ISO !614T > ; level 2 VERTICAL CIRCULATION level 1 TOWN OF VAIL 359 MUNICIPAL OFFICE BUILDING SCHEME 2 -OPTION 2 PROGRAM ANALYSIS D E S I G N MASSING AND PROGRAM ANALYSIS I SEPT 15, 2015 9/15/2015 L CIRCULATION 3630 OSAGE ST DENVER,COLORADO 303.884.9131 1 ECO. DEV. 1 COMMUNITY 0T,VtIOPMENT � 1 375 1 1 COM. DEV, 1 MUNI j COURT 1 1 1 1 1 BREAKOUT AND CONFERENCE ; 1 1 L7 VERTICAL CIRCULATION 1 COUNCIL CAMBERS 1 1 � level 3 I I •CNITY OLPMEN'2 S4 'COUUiCVIL .CH L9{ ,;a s()�51COM. I I EI, d 1 I�E6 ATIO, sssu iaas3 7 n IOWN , nTYOR Y ISO !614T > ; level 2 VERTICAL CIRCULATION level 1 TOWN OF VAIL 359 MUNICIPAL OFFICE BUILDING SCHEME 2 -OPTION 2 PROGRAM ANALYSIS D E S I G N MASSING AND PROGRAM ANALYSIS I SEPT 15, 2015 9/15/2015 L CIRCULATION 3630 OSAGE ST DENVER,COLORADO 303.884.9131 TOWN OF VAIL MUNICIPAL OFFICE BUILDING Town of Vail - Municipal SPACE SUMMERY September g, 2015 c erratic Design 9/3.5/203.5 Scheme 2 203.2 Program Option 3. 1 Option 2 Common Wish list Areas Concept Areas Common - Office Function (Conference Rooms (g-zo), Break Rooms, Support) Common - Council Function (Council Chambers /Breakout) 2,487 3,839 3.,993 4,6o5 1200 1300 1,700 800 3,933 1,000 800 4233 Common - Amenities (Storage, etc) Common - Public Building (Lobbies, Circulation, Restrooms etc) - Non Usable Square Feet Total Common Square Feet 3.21924 111233 7,733 Department Workstations Area 7/17 Administration 9 2,o96 21100 21100 Community Development (with Expansion) Economic Development Information 20 5 3,579 409 3,600 400 3,600 400 800 800 Finance 10 7 21152 1,365 21200 21200 Human Resources 1,400 1,400 IT (In Renovated Police Building after Programming) 1 3.1000 3.1000 Municipal Court (in Renovated Police Building - After Programming) 1 400 400 Total Department Square Feet (USF) 3.11003 11,goo 3.1,900 Total PROGRAMMED Square Feet (Area without "Common -Public Building") 19,322 18,1oo 14,900 Total PLANNED Area (PROGRAMMED Area + "Common -Public Building" for New and Renovated Building) 23,927 Total GROSS Area (in New Building) 22,525 23,133 3.9,633 TOWN OF VAIL 3S9MUNICIPAL OFFICE BUILDING D E S I G N MASSING AND PROGRAM ANALYSIS I SEPT 15, 2015 SCHEME 2 PROGRAM SUMMARY 9/15/2015 3630 OSAGE ST DENVER,COLORADO 303.884.9131 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 15, 2015 ITEM/TOPIC: Proposed 2016 Budget. PRESENTER(S): Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: Provide feedback in preparation of the first reading of the budget ordinance scheduled for October 6th. BACKGROUND: Please see attached memo. STAFF RECOMMENDATION: Provide feedback in preparation of the first reading of the budget ordinance scheduled for October 6th. ATTACHMENTS: 2016 Proposed Budget 9/15/2015 rowN of 9VAIL" Memorandum TO: Vail Town Council FROM: Finance Department DATE: September 15, 2015 SUBJECT: Draft 2016 Town Manager's Budget I. SUMMARY A follow up review of the 2016 Town Manager's budget proposal II. DISCUSSION The purpose of this review is to provide feedback to staff in preparation for the first reading of the 2016 Budget scheduled for October 6th. Council members: please note that the attached budget fund statements and other worksheets have not been changed since the last meeting, so please refer to your binders from the September 1St meeting. The repeat worksheets have been included again for public information. The following are responses relating to Council's questions during the first look at the budget on September 1 St: Contributions Council requested more information regarding the $50,000 request from Castle Peak Senior Center to help offset increased construction costs and the impact to the finished product such as furnishings, patio covers, nurse -call system, among other items. Representatives from Augustana Care plan to attend the September 15 work session to address any questions or concerns. Council also asked for additional information on the $150,000 funding request from the Eagle Air Alliance. Please see the attached memo from the Eagle Air Alliance which responds to specific questions asked by Council. The Vail Valley Foundation's request for $175,000 for an expansion of the Bird's of Prey event into Vail (including a Legend's event at Gold Peak and a large concert at Solaris) is included as an attachment for further discussion due to a split vote on September 1St. This event will take place in December 2015 and is an off cycle request which would require Council's approval prior to the budget supplemental in December. Regarding the $150,000 funding request from Walking Mountains, Council requested more information on the Sustainable Travel International Contract ($60K) and the marketing contract with Vermillion ($50K). Specifically, Council wanted to learn more about the return on investment (ROI) and a report on the participation from Vail businesses in the Actively Green 9/15/2015 program. Please see the attached presentation on the Sustainably Green program. The remaining $40,000 of funding for the continuation of the Actively Green program for Vail businesses is currently included in the RETT budget proposal. The level of funding for the Education and Enrichment category of Council Contributions has been proposed at $150,000 by the Commission on Special Events (CSE) with a staff recommendation of $94,554 (3% increase from the prior year). Council had questions during the initial review of the proposed budget, which were discussed at the September 2nd CSE meeting with responses included in the attached memo from the CSE. Capital Projects Fund Council requested more information on the proposed Vail Interactive Map for mobile devices and kiosks ($200K) regarding the potential for already -existing products that could be used rather than creating on our own. While staff would put out an RFP for this project, there is a company that has a similar offering. Joe Cleary with Resort App has a product that contains all Vail businesses which he updates seasonally; the town would add a map feature. Resort App did an application for the Vail Valley Foundation for the 2015 World Alpine Ski Championships that was successful and well -used by guests. Other "apps" invested in by the town include a $6,000 "test" hiking and biking map app, but that did not move forward based on results of the product testing. Otherwise the Vail Local Marketing District participates in "m.vail.com" as the mobile site for vail.com. Council directed staff to come back with more information regarding the $500K contribution requested for the Colorado Ski Museum renovation, specifically, the status of fundraising efforts and the amount being spent on exhibits versus construction costs. Staff met with both Susie Tjossem and Bill Jensen to talk about the project and learned that the museum has been working with the architect and contractor to firm up design and construction costs prior to approaching potential donors. Also, the museum is agreeable to the town's contribution being the "last in" for dollars spent on the project, and the town's participation would only fund improvements to the building (construction), not exhibits or interior finishes. Council reviewed the memo from Public Works regarding the pursuit of alternative fuel methods for the transit department and directed staff to not move forward at this time. RETT Fund Council directed staff to research the cost to pave Betty Ford Alpine Way with pavers rather than the current asphalt. Currently this project has not been put out to bid but is competitively proposed by two contractors for $700,000 and contains a 20% contingency. A 20% contingency is included to account for uncertainty in construction costs as this is a 2016 project. This project is currently listed on the "unfunded" projects list. Town of Vail Page 2 9/15/2015 O.D Augustana Care fostering fullness of life Mr. Stan Zemler, Town Manager Town of Vail 75 S. Frontage Road Vail, CO 81657 Dear Stan: 1007 East 14th Street Minneapolis, MN 55404 Ph 612.238.5101 Fax 612.238.5055 www. augus tanacare. org Construction of Castle Peak Senior Care Community is underway! Augustana Care is deeply appreciative of the financial support the Town of Vail has provided to the "Making Our Community Whole" capital campaign to build the Castle Peak Senior Care Community ("CPSCC") in Eagle, Colorado. Because of your support and the generosity of others, Castle Peak Senior Care Community will play an important role in the lives of Eagle County residents. Since our last update letter to you and the Town Council, we encountered widespread rapidly increasing construction costs as the construction contractor (the Weitz Company) was engaged and sub -contractor bids obtained. As you are aware, Eagle County has seen these costs rise as much as 25% in the past year. Through redesigning certain aspects of the project, decreasing the overall square footage from 62,000 to approximately 59,000, and negotiating and securing contributions from the Weitz Company and sub -contractors we have been able to hold the increase in construction costs to 11%. To fund the overall increase in costs from the original budget of $22,767,000 to the revised projected budget of $24,962,000 (please see Attachment A for Source and Use of Funds), the following has been secured: • the USDA Rural Development Loan Program agreed to an increase in financing of $500,000, • Eagle County increased its subordinated debt by $645,000, and • Augustana Care increased its subordinated debt by $700,000. This has left a remaining funding need of$350,000 to be raised from community sources. This shortfall needs to be satisfied in order to completely furnish common areas, address transportation needs, provide adequate weather protection for residents, etc. Please see Attachment B for examples of these items. Of this amount, we have already secured $56,000 in individual donations leaving a shortfall of $294,000. We hope the Town of Vail will consider assisting us with an additional contribution of $50,000 to reach the funding needed. We would welcome an opportunity to discuss this request further with you and the Town Council. If you wish, we would like to have Mery Lapin and Lisa Pease meet with you either prior to August 24th or after September 14`h. We greatly appreciate your consideration of our request. Contact Information Lisa Pease Augustana Care Director of Development, Colorado 970-471-4864 1pease e augustanacare.org 9/15/2015 CasdePeak SENIOR CARE COMMUNITY § PRugustanacare Castle Peak Senior Care Community Attachment A - Project Budget July 2015 Sources of Funds USDA Direct Loan $12,524,000 Eagle County Subordinated Debt 5,000,000 Eagle County Land Donation 988,000 Augustana Care Subordinated Debt 1,700,000 Captial Campaign 4,400,000 Supplemental Campaign Contributions 350,000 Total Funding: Expenses Construction $16,763,500 Land 988,000 Architect, Engineering, Entitlements 2,692,000 Furnishings, Fixtures, Equipment 1,379,700 Resident Experience/Excellence in Care 350,000 Marketing, Fundraising and Pre -opening 685,000 Financing Costs 542,000 Reserves 1,561,800 Total Expenses: 24,962,000 24962.000 9/15/2015 CasdePeak SENIOR CARE COMMUNITY § PRugustanacare Attachment B - Funding Needs July 2015 As a result of significant increases in construction costs and fees since Castle Peak's original budget was projected, an additional $350,000 is needed to augment the experience of residents, patients, family members and friends. The following information is provided as examples of how these funds will make a significant difference to everyone at Castle Peak. 1. Furnishings, fixtures & equipment (FFE) budget shortfall $200,000 The FFE budget includes everything needed to make Castle Peak a welcoming community experience. Budget items range from salt and pepper shakers to mattresses to the health care center's nurse call system. A robust call -system costs $150,000, nearly 11% of what is currently allocated for FFE, which also includes the following items: a. Handicap accessible bus $65,000 Castle Peak's primary funder, the USDA, requires that we provide consistent, easily - accessible transportation. If adequate funding is not raised to purchase a new bus, we may need to rent a bus or buy a used bus, which may affect the reliability of our transportation. b. Exercise equipment for fitness room $15,000 Contributions are needed to equip the fitness room. The room could remain empty until adequate funds are available. c. Outdoor furniture for patios $35,000 Without additional funding, furnishing the patios will be delayed indefinitely. d. Common -area furnishings throughout Castle Peak $14,550 Sofas, coffee tables, chairs and other furniture will be scarce in common areas without adequate funding. 2. Weather -protection canopy for entrance to assisted living $100,000 If adequate contributions are not received, a 30 -foot canopy needed to cover the long walkway leading from the parking area to the building entrance will not be affordable. Without the 30 -foot canopy, residents and guests could be exposed to inclement weather conditions and become damp or drenched when entering the building. 3. Workforce development $50,000 We anticipate the need to hire staff with limited or no experience working with older adults and individuals with dementia. Additional funds will enable Augustana Care to provide more comprehensive training as we start to serve Castle Peak residents. 9/15/2015 MEMORANDUM To: The Vail Town Council CC: Kathleen Halloran, Kelli McDonald From: Michael Brown, EGE Air Alliance and Chris Romer, Vail Valley Partnership Re: 2016 Budget Questions The EGE Air Alliance recently submitted 2016 funding requests to our partners, including municipalities and special districts, in our efforts to raise $700,000 to fund continued winter service from Toronto, continued summer service from Houston, and new winter service (2016- 17) from Oakland and Charlotte. Complete details including costs and estimated ROI's are included in the funding request. We sincerely thank the Town of Vail for its invaluable participation in the EGE Air Alliance. We also understand that the Town of Vail had some specific questions after initial review of the 2016 funding request. We are pleased to answer these questions below: 1. What are the existing program results? A: Houston flight: +9% increase in load factor 2015: 3,822 total passengers, 68.6% load factor 2014: 3,505 total passengers, 62.9% load factor. Toronto flight: 3.8% increase in load factor 2015: 1,454 total passengers, 82.1% load factor 2014: 1,430 total passengers, 79.1% load factor. The United summer Houston flight began service in 2013 with a contractual revenue cap of $400,000. The full amount was paid in that year. In 2014, the cap was increased to $445,000, based in part upon the prior year performance and loss incurred by United Airlines. However, due to improved load factor and overall performance of the Houston flight in 2014, the Air Alliance paid $265,000 of this guaranty. For 2015, the revenue cap was lowered to just over $384,000. Although we will not know the overall results of the 2015 flight until October, our initial data suggests that we will hopefully pay no more than $265,000 of the guaranty, and that we may pay less than this. For now, however, we are projecting to pay at least $265,000 of the 2015 cap. Regarding the Air Canada winter Toronto flight, this began in 2014 as an agreement among Air Canada and Eagle County with financial support from the Town of Vail. At that time, the guaranty cap was set at $125,000 (Canadian) and this amount was paid in full in 2015. In 2015 the EGE Air Alliance agreed to work with Air Canada to negotiate and oversee this flight in. As of this writing, we are still working with Air Canada on a final revenue cap for the winter of 2015 and 2016. However, we believe that - due to 9/15/2015 expected, improved performance of the flight - this year's cap will be set at no more than $86,000 Canadian, which equates to less than $70,000 US dollars. 2. Administrative cost and oversight A: The EGE Board of Governors oversees all paid administrative partners, each of whom provides specific business functions to and for the EGE Air Alliance. The Alliance's primary administrative partners include: The Vail Valley Partnership, which provides basic administrative, communication and marketing functions. Magellan Strategies, which provides additional marketing and community outreach services. Magellan has also conducted annual surveys of Eagle County residents to gauge awareness and support for the Alliance's efforts. RRC Associates, which administers the Alliance's winter and summer intercept studies at the Eagle County Regional Airport. Stevens, Littman, Biddison, Tharp & Weinberg, LLC, providing legal services to the EGE Air Alliance. The EGE Air Alliance also works closely with other partners who provide services at no cost to the Alliance, including Vail Resorts, the Eagle County Airport, Campbell Hill Aviation and Marchetti & Weaver, LLC. 3. Who handles the bank account? A: The EGE board oversees all bank accounts through its treasurer, secretary and chairperson. Furthermore, Marchetti & Weaver, LLC monitors and reconciles all accounts and ledger items on a monthly basis. 4. Who professionally manages the relationships with the airlines? A: The Vail Resorts airline marketing team, Eagle County Regional Airport management, and Campbell Hill Aviation manage airline relationships on behalf of the Alliance. Each of these entities provides these services at no cost to the Alliance, ensuring that the vast majority of the funding efforts are dedicated to flight service guarantees. The EGE Air Alliance board of directors is the ultimate authority for consideration and execution of both flight opportunities as well as all related revenue guarantees and contracts. However, the board currently relies equally upon three partners for flight opportunities. Campbell Hill Aviation Group, LLC, which works directly with the EGE Regional Airport and the EGE Air Alliance, provides consulting services to both airports and the aviation industry. Campbell Hill has developed an independent strategic plan that the EGE Air Alliance is using to help guide our efforts. Additional research, recommendations and duties - including direct negotiations with the various airlines - are also performed by Greg Phillips of the Eagle County Regional Airport, as well as by Gabe Shalley of Vail Resorts. 9/15/2015 5. Who are the guarantee checks written to? A: Minimum Revenue Guarantee program contracts are between the Alliance and the individual airlines. Any payout per the contract terms is made from the Alliance to the airline. This is done only after examination and reconciliation of the results. 6. Why can't we use the Aspen model and just pay for marketing instead of flight guarantees? A: A variety of factors are at play here, including location and distance from Interstate -70 and Denver International Airport, airport/airplane limitations, and our historic decision to mitigate our risk with a minimum revenue guarantee versus pursuing a marketing agreement where the funds are guaranteed to be spent. 7. How was the amount requested of the Town of Vail derived? Why does it differ from amounts requested from other partners, such as Beaver Creek? A: Our public partner funding requests for 2016 are based on the estimated economic impacts as outlined in the intercept study. The new flight markets in the proposal (Oakland, Charlotte) are estimated to bring in 6,240 new passengers through the Eagle County Regional Airport. Based on the RRC Associates intercept study, the Town of Vail receives 57.5% of visitor spending ($2,134 per guest) from EGE guests. The estimated economic impact to the Town of Vail as a direct result of the new flight markets (Oakland and Charlotte) is estimated to equal $7,656,792. Beaver Creek receives 30% of visitor spending from EGE guests, and all funding requests were based on a data -driven, return -on - investment basis. Thank you for these questions, and we hope that we have answered them to your satisfaction. We are available to you for additional inquiries. Again, our thanks to the Town of Vail for its invaluable support of the EGE Air Alliance. 9/15/2015 AUDI FIS 0��, Of BIRDS OF ��K N TRADITIONS IF... 11111111114 PREY AND EVENTS WORLD CUP OrlG�' GoC Tea Dance = Alpine Ski tiID (Vail) Races: Men's Down Hill,d -rte O Dining with the Super G & GS Stars (Vail) GV INT'L SKI AMERICA'S HALL OF . FAME PENIN25th Year Physical Monument (Vail) TOWN OF VAIL" LEGENDS OF SKIING MAJOR ' NIGHT RACE j. CONCERTS & MUSICAL --' � 40 of the w�e��,•' _,- y ACTS � � �� _ biggest names ` yY in skiing jr Vail & t �t i �� - = history ' Beaver Creek Under the \� _ Lights in Vail i A'�D AMERICA'S OPENINGFOUNDATION FIS Ski World Cup 1 _ The concept of America's Opening is to plant a stake in the ground by declaring that Vail and _ the Vail Valley are where winter begins. In 2015, the first week of the December will be branded and celebrated via a collection of existing and new events and activities to formally kick off each ski season both domestically and internationally. America's Opening is the brand under which several existing and many new initiatives will live. These events will collectively look to draw visitors to our community at a time that is historically quiet, and many of the events will have both international and national appeal, resulting in exceptional television and media exposure - all important in messaging to the world that the Vail Valley is open for business and is the place where skiing and ski racing occur. �p r A M E RAQ-v OPENING TOWN OFVA� 9/15/2015 N VAIL VALLEY FOUNDATION America's Opening is a new brand specifically designed to stretch as new events and elements are added in 2016 and beyond. In December 2015, its first year, America's Opening will already include many, varying components. And in 2016, new elements will likely include Women's World Cup competitions, a Ski -E -O conference and expanded live music offerings. 9/15/2015 C AUDI BIRDS= PREY WORLD CUP y„ 1 � ,° 3. R The annual Men's World Cup competitions will be hosted in Beaver Creek with a Men's Downhill, Super G and Giant Slalom. 9/15/2015 C MAJOR CONCERTS & MUSIC ACTS Beginning on Thursday evening, major concerts will take place in Vail and Beaver Creek, anchoring night life in the Valley. Concerts will be similar in quality to those presented during the 2015 Alpine World Ski Championships. 9/15/2015 ] a A oil Mr-lum"wall:&Mr NVAlLVALLEY FOUNDATION A Legends of Skiing competition will be held Thursday evening December 3. 40 of the very biggest names in skiing history will compete under the lights in Golden Peak in Vail. A major concert and festival activities will also tie into the Thursday night competitions. This event is currently scheduled to be broadcast as a thirty minute broadcast TV show on NBC Sports domestically and VIA syndication in Pan Europe. On Saturday December 5, the much loved Gorsuch Tea Dance will take place in Vail alongside the Induction Ceremony for the Legend of Honor tied to the International Ski Hall Of Fame (see next slide). A goal of America's Opening is to become THE "place to be." One of the ways we will achieve this is by hosting a very high-end evening at the 10th on Dec. 5 called, "Dining with the Stars; ski legends, sports celebrities and paying guests. 9/15/2015 C INTERNATIONAL SKI HALL OF FAME The Vail Valley Foundation is the owner of the International Ski Hall of Fame, and annually, as part of the American Ski Classic, for the past 25 years has inducted a new member into it. However, there has never been a physical presence of the Hall of Fame in Vail. The VVF plans to create both a physical monument as well as a dedicated online presence. The physical monument will be erected at the base of Vail Mountain surrounding the sculpture, "The Edge." A website will also be created with video content of each inductee along with vibrant descriptions of VAIL and its heritage of ski racing. Vail will now be the home of the International Ski Hall of Fame and each year the induction ceremony will take place surrounding the monument during America's Opening. World Cup ski racing was first conceived here in Vail and it is only right that Vail be the hometown of the most prestigious collection of ski racers to ever grace the sport. 9/15/2015 AMD SPONSOR BENEFITS FIS Ski World Cup ZP4CrACJr9rZ 0 TOWN OF VAIL The Vail Valley Foundation is looking to the Town of Vail to become an annual partner in our quest to expand and change the way we begin our winter season. America's Opening is created as a long-term brand that is filled with a collection of events that have the power and draw to reach across the ocean, and encourage skiers near and far to enjoy our town. For the 2015 event, The Vail Valley Foundation is respectfully requesting a cash sponsorship of $175,000 from the Town of Vail to support this collection of events, including the creation of the International Ski Racing Hall of Fame, which will become an asset of the Town of Vail. 9/15/2015 AMD SPONSOR BENEFITS FIS Ski World Cup ZP4CrACJr9rZ 0 TOWN OF VAIL In exchange for the funding requests outline don the previously slide, the Town of Vail will play host to the following events and programs and receive the following benefits: • Legends of Skiing competition held under the lights in Vail • A thirty minute TV show covering of the Legends of Skiing competition, International Ski hall Of Fame and Dining With The Stars event. • Major concert held in Vail in conjunction with the Legends competition • Induction ceremony held in Vail for this year's Legend of Honor • The Gorsuch Tea Dance • The Dining with the Stars • The permanent home of the International Ski Racing Hall of Fame • Town of Vail will receive vip hospitality assets to each of the aforementioned events along with VIP access to the birds of prey world cup. • Town of Vail logo shall be included in all America's Opening marketing, pr and advertising. • Onsite Town of Vail branding during the legends competition and concert held in vail. • Additional benefits available to be mutually discussed and agreed to between VVF and TOV. 9/15/2015 �AudiE) THANK YOU FIS Ski World Cup r. VA •`l• Oq cvo ;'s c�.,�� U 9/15/2015 ,a► w— L Front Y7W L 40 db kr TOWN OF VAIL F AIL VALLEY FOUNDATION Bronze Ski Concept - Perspective Looking SW N a) E u--. 4— un L JULY 30, 2015 9/15/2015 po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com A4 -it✓ Existing Paving F AIL VALLEY FOUNDATION Bronze Ski Concept - Seat Wall N a) E u--. 4— un L JULY 30, 2015 9/15/2015 po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com LNVAI L VALLEY FOUNDATION V-8" Detail of International Ski Hall of Fame Plaque (Mounted on Existing Skier Sculpture) Brightly Colored Ski Tips Painted Over Bronze Brass Lettering Brass Plaque with Text Describing the Ski Monuments 5- 1/2"" Detail of Bronze Ski Monument (Tip of Ski) Flag of Inductees Country (Painted on Bronze) Brass Plaque with Inductees Name and Year Inducted Cast Bronze Ski ,i LL k+— C) Cl� O .-+ CO L C) 4—j L JULY 30, 2015 9/15/2015 po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com i r � . � _ ?• �__• 'a` .". > ,. 't- � ,. .: "�'_ •'�`- � : ,o. .>a..,+��^`r ,,, . !M: � Jam-" �'• r PW aw ,;A' "li+. � '' � �� rte. ! w r i' '/� r+�9U;i u�� x; ".r ,+^.��r � ,.'may °�• r� =i,; � ':y'_�R � �'�� _ T qw� � . '` _ � � •�.. � .+` / � b� �'� �`�. _ � ,t �`{�'+4+` �6 � �-` � y - +1M � `�.#. r � -.Y"� • P �,y may +'ar '""."lf�. t' ''� �` "tr _ t aAW t '! 1 � ` M1 -' tom• �M h:h`J KK� . r�.atiF Aligns with Town of Vail's Vision, Mission, Commitment & Values Vision: To be the Premier International Mountain Resort Community. Mission: Grow a vibrant, diverse economy and community, providing citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. Commitment: To provide vision, leadership, efficiency, transparency, accountability and fiscal responsibility. Values: Respect, Trust, Integrity, Innovation, Collaboration, Environmental Stewardship Aligns with Marketing Strategy International Visitors + Group Business (Corporate Gatherings) + Millennials "In the future, only companies that make sustainability a goal will achieve competitive advantage. That means rethinking business models and products, technologies and processes." Harvard Business Review Aligns with Environmental Sustainability Strategic Plan "It is essential to maintain and improve the state of our environment to ensure that our natural resources are available for future generations. Vail's reputation as a resort industry leader lends itself to seeing exceptional standards for environmental stewardship." Executive Summary 9/15/2015 Demand for Sustainable Travel is Increasing: • 5 of 10 travelers prefer destinations with sustainable practices in place. • 45% want to learn more about a destination's commitment to sustainability while at the destination. • 27% want to know about its commitment to sustainability and any third -party verification before they travel. • 49% want to participate in sustainable -related activities and tours while vacationing. • 5 of 10 believe a destination's website is best to inform them about its sustainability practices. • zispirationals—Seek style, status and sustainability; unite materialism, sustainability and cultural influence. • The largest consumer segment globally: love shopping, desire responsible consumption, trust in brands to act in the best interest of society. • The 39% of the global population (2 billion) that expresses their concerns through their purchasing choices, that cares about the issues that underlie sustainability and that shares on social media. • 40% of Aspirationals are Millenials. And 91% of them are "willing to pay more for products produced in a socially and environmentally responsible way." • Aspirationals love to shop, want to consume less, and have a more holistic view of happiness beyond material possessions. ENVIRONMENTAL STEWARDSHIP lb I r t 41 \tq _ •-•�. 1 �. �f 4 u t I`� t ' ;, t ;I 'Iry ikIt IL 3 OWN CLAk �N7F.RNh790NhG11,1 PCCOO-A 9ZfV SET A GOAL "In 2018 Vail is the first certified and internationally recognized sustainable mountain resort destination in North America." Imagine Vail as a Place Where.... • Travelers celebrate their connections to nature, culture, and one another • Sustainability challenges are clearly identified and addressed • Local policies and goals support social and environmental sustainability • Educational programs help local businesses realize the benefits • Environmental and social impacts are consistently measured and managed • The tourism sector grows in a healthy manner, generating local benefits without harming natural resources • Wherever visitors go, they learn about the destination's achievements and why they matter A Place where Tourism Improves Lives and Protects Natural Resources A Place with Consistent and Effective Stakeholder Collaboration on Sustainability A Place with Sustainability Programs and Projects Designed and Implemented to 40.4 Address Priorities A Place that is Known Internationally for its Commitment to Sustainability • Vail is known for sustainability by travel agents, conference planners, tour operators, and tourists in the global marketplace, resulting in increased visitation and economic development. • Vail businesses and employees are educated about sustainability best management practices and they measure and monitor their performance. • Vail lives up to the promise. Visitors become ambassadors who share Vail with their friends on social media and beyond. 9/15/2015 �A-T5 2r,15 `15 -2-0 5 ib i 15 Total Training Sessions Provided = 9 Total Businesses Trained =119 Businesses Physical Location in Vail = 49 Businesses w Direct Services in Vail = 29 Businesses Outside Vail = 41 Total Businesses Certified = 37 Certified w Physical Location in Vail = 19 Certified w Direct Services in Vail = 8 Businesses Outside Vail = 10 9/15/2015 BUSINESSES TRAINED: Active Energies, All Mountain Technologies, Alpine Bank -Avon, Alpine Bank -Vail, Antlers Lodge, Arrabelle, Arriesgado Clothing Company Ltd., Austria Haus, Bear Paw Lodge, Beaver Creek Lodge, Beaver Creek Mountain, Beaver Divers, Beck Builds, Betty Ford Alpine Gardens, Bravo! Vail, Centennial Bank -Vail, Colorado Mountain College, Colorado Mountain Express, Colorado Cheesesteak Company, Colorado Ski & Snowboard Museum, Crazy Shirts, Dionysus Hospitality Group -Dusty Boot Eagle, Dobson Ice Arena, Double Diamond Real Estate, Eagle County, Eagle Point Resort, Eagle Ranch Association, Eagle River Watershed Council , Eagle Valley Senior Life, East West Resorts -Beaver Creek Landing, East West Resorts -Falcon Point, East West Resorts -Highlands, East West Resorts -Poste Montane, EcoPreserve, Encore Electric, Eagle River Water & Sanitation District, Eagle Valley Land Trust, Eye Pieces -Vail, First Bank -Vail, Four Seasons Vail, Green Practices, Group970 Restaurants, Habitat for Humanity Vail Valley, Highline Limo, Inn & Suites at Riverwalk, KZYR Radio, Leadfoot Linda's, Lion Square, Loaded Joe's, Lodge at Vail, Manor Vail Lodge, Montaneros, New Electric, Inc, Northwoods Condominiums Ass., Nova Guides, Inc, O'Bos Enterprises, LLC, Organic Housekeepers, Pan for Hire, Paragon Guides, Peak 1 Express, Polar Star Properties -Eagle Bend Apts., RA Nelson, Ritz Carlton Residences, Sitzmark Lodge, Ski and Snowboard Club Vail, Ski Butlers, Slifer Smith & Frampton, Something Good, Sonnenalp Hotel, SteamMaster, Streamside Dental, TEDxVail, The Ascent Residences—East West Resorts, The Borders Lodge, The Charter at Beaver Creek, The Christie lodge, The Sebastian -Vail, The Wren- East West Resorts, Tivoli Lodge, Town of Avon - Buildings & Grounds, Town of Eagle, Town of Gypsum, Town of Minturn, Town of Vail Community Development, Town of Vail Library, Vail Ale House, Vail Cascade Resort, Vail Honeywagon, Vail Jazz Foundation, Vail Leadership Institute, Vail Marriott, Vail Mountain, Vail Mountain Coffee, Vail Mountain Lodge & Spa, Vail Mountain School, Vail Pedicab, LLC, Vail Racquet Club, Vail Spa Condos - East West Resorts, Vail Valley Foundation, Vail Valley Jet Center, Vail Valley Medical Center, Vail's Mountain Haus, Vilar Performing Arts Center, Walking Mountains Science Center, West Lake Creek Company, West Vail Liquor Mart, Westin Riverfront Avon, Wolcott Yacht Club 9/15/2015 Active Energies Alpine Bank, Avon Alpine Bank, Vail Antlers at Vail Beaver Divers Centennial Bank Colorado Mountain College Colorado Ski & Snowboard Museum Eagle Point Resort Eye Pieces of Vail Falcon Point Resort Four Seasons Resort Lion Square Lodge Montaneros in Vail New Electric, Inc Organic Housekeepers Poste Montane Lodge RA Nelson Sonnenalp Hotel SteamMaster The Ascent Residences The Charter at Beaver Creek The Christie Lodge The Sebastian The Wren Town of Vail Community Development Vail Public Library Vail Cascade Resort Vail Honeywagon Vail Marriott Vail Racquet Club Vail Spa Condominiums Vail Valley Foundation Vilar Performing Arts Center Walking Mountains Science Center West Vail Liquor Mart 9/15/2015 Vail Sustainable Destination Steering Committee: Alison Wadey—Vail Chamber & Business Assoc. Bill Andree—Colorado Division of Parks & Wildlife Brian Rodine—Vail Resorts Derek Schmidt—East West Resorts Fritz Bratchie—Vail Resorts Jill Lammers—Vail Valley Partnership Julie Klein—Sustainable Travel International Kelli McDonald—Town of Vail Kim Langmaid—Walking Mountains Science Center Kristen Bertuglia—Town of Vail Mac Garnsey—Vail Valley Foundation Margaret Rogers—Town of Vail Melissa Kirr—Walking Mountains Science Center Max Forgensi—U.S. Forest Service 15/2015 I 1. Demonstrate leadership & commit to the goal 2. Engage steering committee & stakeholders in process with Sustainable Travel International to determine best practices and challenges for our mountain resort community 3. Create an action plan with sustainability goals, criteria, and indicators is developed. 4. Develop & implement marketing strategy 5. Apply for certification from Global Sustainable Tourism Council. 6. Receive a third -party sustainable destination verification 7. Be the first certified sustainable destination in North America! r- �r� • Voluntary, free, program for businesses managed by the national tourism authority • Rigorous program requires third -party verification • Standard recognized by Global Sustainable Tourism Council • Backed with strong marketing support • Justifies Costa Rica as a leading sustainable destination I, ?400LE roG Aeo$ c� "�'COI? sins, � v 9/15/2015 �r A° • Norway is globally recognized as an environmentally responsible leading outdoor adventure destination. • Innovation Norway has developed a destination standard which includes nearly 100 quantifiable sustainability indicators. • Norway currently has six destinations working on the standard. • The Innovation Norway management system supports destination managers with sustainability issues and shapes their brand promise. SUSTAINABLE DESTINATION LOCAL ENGAGEMENT It? a. LONa P*srtspf rivf- 9/15/2015 • Oregon is a recognized sustainable destination due in part to their incredible storytelling. • Travel Oregon designed a marketing program that recognizes businesses who have been certified through approved programs. • Oregon tells its sustainable destination story from an state-wide industry perspective, and is now exploring adding regional destinations to the program. • Travel Oregon launched the Oregon Travel Philanthropy Fund which has raised 8100K for local conservation projects. T R A V E L OREGON FOREVER 9/15/2015 • Mission: To protect Hawaii's unique natural environment and host culture through the promotion of responsible travel and educational programs relating to sustainable tourism for residents, businesses and visitors. • Promotes communication and education about ecotourism and sustainable travel. • Promotes community-based visitor businesses that are environmentally sensitive and culturally accurate. • Provides information, professional development, and a resource network. 9/15/2015 • The world's first globally recognized certified sustainable destination. • "Lanzarote Effect" campaign included social media, PR, and training of businesses to promote the certification to consumers. • Online travel agent training platform developed for UK market to educate outbound operators and agents on the achievements of Lanzarote and why they matter. • Lanzarote began its journey with a sustainable destination assessment, action projects, monitoring tool, and marketing strategy. Result: Lanzarote has seen a year -over -year increase in annual visitation, as well as average visitor spend, each year since 2012. ReseTya de Biosfefa 9/15/2015 Develop a standard that will showcase Vail's achievements and leadership in mountain resort community sustainable destination management.• 1. Establish a Destination Stewardship Council of key stakeholders from public and private sectors, marketing, land management agencies, and services. (Accomplished) 2. Select a series of criteria and indicators related to mountain resort communities; solicit public comment and agree on the scope of the standard. 3. Spearhead the development of a destination action plan through a participatory process. 4. Verify the action plan and evidence of good practices through a third party assessment. 5. Integrate the enterprise and destination certification programs to report aggregated results through a single online platform. Strengthen business certification program and build on engagement of Vail business community. 1. Expand current certification standard to include higher level criteria and provide businesses with framework for improvement. 2. Develop innovative employee training program (2 year program with 8 workshops) to engage businesses and accomplish results through collective impact. 3. Develop sustainable destination "marketplace" website that promotes businesses and communicates the social and environmental impacts of the program. 9/15/2015 - �� Rob Levine Antlers Lodge Derek Schmidt The Wren/East West Resorts Greg Lam Vail Ale House Johannes Faessler Sonnenalp •,�7i AM "* OPTION #1 Sustainable Travel International Destination Standard Development Enterprise Program Development Destination Action Plan and Assessment Total STI Marketing (Vermillion) Strategy development, templates, web presence Total Vermillion Walking Mountains Science Center Project Management & Reporting Coordinating Stewardship Council Organizing Stakeholder Workshops (2) Actively Green Business Trainings (3) & Outreach Data Collection for Criteria and Indicators Total WMSC GRAND TOTAL $15,000 $20,000 $25,000 $60,000 $50,000 $50,000 $10,000 $10,000 $10,000 $5,000 $5,000 $40,000 $150,000 9/15/2015 lJ1 1 ION 2 Sustainable Travel International Destination Standard Development Enterprise Program Development Destination Action Plan and Assessment Total STI Marketing (Coordinate with VLMDAC) Strategy development, templates, web presence Total Walking Mountains Science Center Project Management & Reporting Coordinating Stewardship Council Organizing Stakeholder Workshop (1) Actively Green Business Trainings (2) Data Collection for Criteria and Indicators Total WMSC GRAND TOTAL $ 15,000 $20,000 (Save for 2017) $35,000 TBD s0 $ 10,000 $ 10,000 $5,000 (Save 1 workshop for 2017) $4,000 $(Save for 2017) $29,000 $64,000 9/15/2015 d etairwi r 3 1, �147 r TOWN OF ffl[i Memorandum To: Vail Town Council From: Commission on Special Events (CSE) Date: September 15, 2015 Subject: Education and Enrichment Event (EEE) funding budget for 2016 recommended in the amount of $150,000. Educational and Enrichment Events Defined: Goal: Promote leadership development, intellectual opportunities and health and well-being • Shall be part of the CSE RFP process • Potential to build the Vail Brand as an educational and well-being destination • Local, regional, (and when appropriate) national and international media exposure • Economic impact may be in the future: Potential to return economic benefits as participants share their experiences to individuals and groups within their spheres of influence What is Vail missing? Programming such as the Vail Global Energy Forum, and like minded symposiums, as well as artistic and theatrical programming such as that offered at the Vilar Center for the Performing Arts in Beaver Creek. What are our peer models? • Aspen Institute • Banff Centre: established in 1933 as the Banff School of Drama, Motto: "Inspiring Community" • Davos World Economic Forum • Vilar Center What would the additional $50,000 buy in the category? Help grow grass roots education and enrichment programming in the community. The original budget was based on all applications received; second year received a 1.5% increase. However, the increase in the amount requested more than doubled to over $200,000 in one year, once the opportunity to apply was made known to the community at large. The CSE believes that in 2016 the increase in requests will grow similarly as the program has been incorporated into their overall RFP and is supported by the Council's commitment to "provide an abundance of recreational, cultural and educational opportunities." 2014-2015 Funding History: The results and specific programming of events funded in 2014 and 2015, the two years that the CSE has been responsible for allocating this type of funding, is attached. The CSE acknowledges that this is a very small amount of funding to accomplish larger visions. The CSE is committed to careful evaluation of all applications in order to gain the greatest benefit for the community from the available funding. The scorecard developed to evaluate and compare the Educational and Enrichment Event applications is also attached. The CSE believes that this category will begin to have greater traction as the entities that deliver this type of programming become more aware of the opportunity for support through the overall CSE review process. 9/15/2015 2014: $90,000 Applicant Starting Hearts: Allocated by TOV Council Vail Living Well: Longevity Forum TIER IV Funding History w/CSE available 2015: $91,800 Tier IV Requests Tier IV Funded Applicant available Tier IV Requests Tier IV Funded $15,000 $15,000 $20,000 $6,000 $10,000 $0 Starting Hearts $15,000 $10,000 $6,000 Vail Living Well: Longevity Forum $6,000 allocated: cancelled 2/13 Vail Veteran's Program Vail Global Energy Forum ($10K funding withdrawn as event was held in Beaver Creek) Vail Symposium Learning Partner Program $20,000 $13,800 $50,000 $37,500 Vail Symposium Vail Leadership Institute: Applied $7,360 Leadership Series Peak Wellness Retreat: Women's $24,140 Weekend and 2 Comp -fit events $45,000 $35,000 $60,000 $15,000 Peak Wellness Retreat $50,000 $15,000 Vail Leadership Institute: Torch Awards reallocation of Living Well funds $6,000 Vertical Express $10,000 $1,000 $95,000 TOTAL: $90,000 TOTAL: $210,000 $91,800 9/15/2015 Name of your organization: Vail Symposium Vail Veterans Program DiscoverWell Peak Wellness Starting Hearts Vail Centre (formery Vail Leadership Institute) Can Do MS How long has your organziation 44 years (Since 1971) 12 years 4 years 2 years 5 years 18 years been operating in Eagle County? 31 Years The Vail Symposium is a grassroots, Facilitate the building of At Vail Centre, we offer individuals non-profit organization that has The Vail Veterans Program relationships and sharing of To inspire vitality, awaken passion, and organizations opportunities to Can Do MS leads the way with been part of the life and history of transforms military injured and their knowledge by assembling and elevate lives by packaging To save more lives through CPR/AED convene in person on an comprehensive programs that Mission Statement: Vail since 1971. Our mission is to families through individualized interdisciplinary teams surrounding outdoor adventure with access to education and deployment of AEDs inspriational mountain campus, empower people and families living provide educational programs for world-class outdoor therapeutic previously identified health and well- top experts in the fields of nutrition, in the public domain. exploring academic ideas and with MS to transform and improve the Vail Valley community that are programs building confidence and being needs to develop innovative fitness, integrative medicine, and modern challenges, creating their quality of life. thought-provoking, diverse and life-long relationships. solutions to difficult problems. sports performance. meaningful connections and life-long affordable. friendships. What is the amount of your $253,900.00 $767,900.00 $300 000.00 , $35,000 $220,000 $950,000 organization's annual budget for this ($15,000 TOV request) (growth of 278% in last 12 months) $1,590,000 How many years have you received support from the Town of Vail? 2 Years 2 years 3 years 2 years 2 years 1.5 years 2 years In-kind. (please describe) 2014: $21,220 2015: $20,400 0 �, 0 Used TOV Bus in 2012 Use of Donovan/Grandview x6 for 0 discounted use of Grand View & reduced rate of $250 for 4 hours $15,000 (50% of this could be 2014: $37,500 2014: $25,000 2014: $15,000 allocated to a subsidy to the TOV 2014: $1,000 Cash? 2015: $35,000 $13,800 2014: $6,000 2015: $15,000 2015: $6,000 Leadership Program for Town Staff 2015: $1,000 attending the Applied Series, which was funded by the CSE) # of attendees: all programming 2014: 2,159 attendees total in 2014 2014: 92 1500 2014: 68 8,000 1,500 350 (in Colorado) (1,241 in Winter 2014) 2015: 216 2015: 55 • Vail Valley residents: 86% 0 40% 40% 95% 90% 45% % destination guests: 14% 100% 35% 60% 5% 10% 55% One day in Vail, however this event # of programs offered: 2014: 22 (12 in Winter 2014) 2014: 1 in Dec. �> 8 6 30 series occurred in five ski resort 2015: 33 (17 in Winter2015) 2015: 7 communities across the country. More are being added in 2016. Programs are offered weekly and bi- Over how many separate days were weekly December -March and June- 2014: 5 3 22 200 135 1 programs offered in the last year? September. 2015: 26 Peak Wellness Retreat offers custom and group all-inclusive wellness The CSE/TOV funds in 2014 and 2015 retreats that combine fitness were specifically used for the assessments, nutrition, healthy programs in the winter seasons in dining, exercise, outdoor activity and The funds are directly applied to each of those years, helping to cover education. In addition to the custom Funds were use to: 1) Underwrite marketing expenses to draw programming costs such as speaker and group retreats, we produce one the cost of delivering free CPR/AED increasing numbers of registered travel expenses, venue fees, audio annual event: Mountain Fit classes to citizens; 2) conduct heart participants, with an enhanced effort visual equipment rentals, and Women's Wellness Weekend, to screenings for citizens; 3) place The CSE funded the Applied being employed in 2016 for As briefly as possible, describe the marketing. Thanks to the The CSE/TOV Funds helped to which we apply the majority of our Leadership Series in 2015 with programming or use of CSE/TOV contributions from Town of Vail we support winter activities, meals and TOV funding. The purpose of defibrillators in public locations $15,000. These funds were used to increaased Colorado Front Range funds and how they were used for have been able to increase the total lodging that took place in the Town Attendee acquisition this event is to create a true wellness throughout the Town of Vail; 4) select, secure, host and manage the guests. Additionally, the grand prize specific programs: amount of lectures, panel of Vail. program that elevates Vail as a . integrate areverse-911 free, 6 speakers who came to Vail to host for the top fundraiser nationally is a downloadable app with Vail PUblic ski trip to Vail in the 2016/17 season. discussions and workshops wellness destination. TOV funds Safety Communications Center to leadership workshops. This is marketed nationally through presented per season, and per year. were allocated to support the help loace AEDs when needed and all print and social media to all We have also been able to increase programming and speakers for this empower citizen first responders participating resorts and adjacent the quality of programming as a event, and to develop a robust major metropolitan markets. result of this support by securing marketing program for the event higher -profile speakers and top- that resulted in increasing notch Vail venues. attendance by 106% over last year, and increasing destination attendance by 30% over last year. 9/15/2015 O!rSCORECARD: TOWN OF VAI° Commission ann EDUCATIONAL AND ENRICHMENT EVENTS Spsdsl Evsnls Maximum Score 1 100 9/15/2015 Criteria Rating Enhance Leadership Skills: locally, nationally, internationally Potential to achieve one or Foster a Health and Well Being reputation for Vail more of the Provide opportunities for intellectual dialogues and 0-25 following: problem solving Deliver an educational component Create a lasting impact on the community Brand Opportunity Builds the Vail Brand 0-15 Timing Optimize calendar - "the right events at the right time" 0-5 Demographic Fit: Optimize quality of participants to improve future Audience economic opportunity 0-10 Community Enrichment What is the community involvement opportunity and/or lasting community benefit? 0-10 Continues to evolve by delivering fresh content, Growth Potential enhanced experiences 0-10 Achieves national/global recognition and participation Extent and quality of promotional and marketing Marketing Strength "reach" 0-15 Leverage media exposure and sponsorship support Producer Qualifications Proven quality, knowledge and resources to sustain and grow the event 0-10 Maximum Score 1 100 9/15/2015 r Ono rqp # r ,y asF d••*:. - is .►ti. i s4 _ v = 10 B 1 s no ow' M1 ' t - R _ L- t nk.. + i 1R _ A. r r . per V'� I r� ' ` � ,. e . � lam" ' �# �aC�' ' � � � tl •�` . ` _ 'tr � a �, � "+ r, r _ , , 54 fI .�.• - . �� ,� `�•r .ice • �•'`"r � 1 .. �•l ry i'e. I,iV IS' s "�'e'+iE lT i•�.] �, t CJ's' ='�..7 �_, �''�=1pr rF o EM, F3 - Its onM � s � 1111111�111V��f I � � IIIA Revenue Local Taxes: Sales Tax Split b/t Gen'I Fund & Capital Fund Sales Tax Property and Ownership Ski Lift Tax Franchise Fees, Penalties, and Other Taxes Licenses & Permits Intergovernmental Revenue Transportation Centers Charges for Services Fines & Forfeitures Earnings on Investments Rental Revenue Miscellaneous and Project Reimbursements Total Revenue Expenditures Salaries Benefits Subtotal Compensation and Benefits Contributions and Special Events All Other Operating Expenses Heavy Equipment Operating Charges Heavy Equipment Replacement Charges Dispatch Services Total Expenditures TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERALFUND 2014 2015 2015 2016 Actual Budget Amended Projection Comments $ 23,881,131 $ 24,486,000 $ 24,486,000 $ 25,588,000 2016 4.5% increase from amended 2015 62/38 62/38 62/38 62/38 Final year 14,322,000 $ 15,181,000 15,181,000 15,865,000 4,358,411 4,301,000 4,301,000 4,913,000 Per County assessor preliminary information; 13% increase 4,351,624 4,418,700 4,418,700 4,728,000 2016 7% increase from 2015 budget 1,121,455 1,158,779 1,158,779 1,181,160 2016 2% increase from 2015 budget 2,747,488 1,538,267 1,538,267 1,594,254 2016 based on 5 year average 2,010,236 1,835,192 1,842,692 1,882,916 County stax, Road & Bridge 4,543,399 4,023,264 4,023,264 4,225,000 Up 5% from 2015 budget; still 6.7% less than 2014, a very strong year 947,267 907,812 933,812 999,949 Mainly based on RETT mgmt fee; VLMD fee and VRA fee (flat); Volvo sponsorship EHOP balance included in ending fund balance - included 207,723 263,404 263,404 250,942 690,000 158,770 108,236 108,236 160,000 Based on 0.7% return 1,044,463 903,087 908,847 990,556 3% increase every two years for employee housing 215,122 283,000 305,000 182,000 36,027,958 34,921,741 34,983,001 36,972,777 Total 2016 revenue increase: $2.OM from 2015 amended 5.7 14,630,258 16,013,936 16,108,936 16,890,517 2016: 5% merit plus headcount requests 5,041,460 5,774,964 5,774,964 6,236,673 Increase in $'s due to added headcount; otherwise healthcare rates flat 19,671,718 21,788,900 21,883,900 23,127,190 5.7% 2,068,595 2,044,028 2,111,264 2,306,793 CSE and Council Contributions at 3% increase from 2015 amended; Add'I air service to Charlotte & Oakland 6,597,626 7,395,314 7,444,029 7,757,536 2,332,918 2,365,917 2,365,917 2,221,467 Based on projected vehicle use 580,890 592,884 592,884 618,120 Based on HEF replacement schedule 5 -year plan 590,961 630,588 630,588 663,214 E911 Authority Board reduced staffing support by 1, and TOV %age use has increased 31,842,708 34,817,631 35,028,582 36,694,320 Total 2016 expenditure increase: $1.7M from 2015 amended 4.8% Revenue Over (Under) Expenditures 4,185,250 104,110 (45,581) 278,457 2015 World Alpine Ski Championships (250,000) (250,000) (250,000)2015 Final year Pro -cycling event (75,000) (75,000) 2015 Nation's Event (375,000) (375,000) (375,000) 2015 Final year Castle Peak Senior Care Facility (200,000) - AL � - Transfer to Dispatch Services Fund (22,338) (22,338) - For overtime relating to 2015's Revenue Net of Transfers & New Programs 3,285,250 (618,228) (692,919) 278,457 Beginning Fund Balance 16,401,973 19,687,223 19,687,223 18,994,304 Ending Fund Balance $ 19,687,223 $ 19,068,995 $ 18,994,304 $ 19,272,761 As % of Annual Revenue 52% EHOP balance included in ending fund balance - not spendable $ 690,000 $ 690,000 $ 690,000 $ 690,000 8 9/15/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERALFUND Expenditures by Type: 2014 2015 2015 2016 Actual Original Amended Proposed Revenue Town Officials 1,322,795 1,803,487 Local Taxes: 23,881,131 $ 24,486,000 $ 24,486,000 $ 25,588,000 Sales Tax Split b/t Gen'I Fund & Capital Fund 62/38 62/38 62/38 62/38 Sales Tax 14,322,000 15,181,000 15,181,000 15,865,000 Property and Ownership 4,358,411 4,301,000 4,301,000 4,913,000 Ski Lift Tax 4,351,624 4,418,700 4,418,700 4,728,000 Franchise Fees, Penalties, and Other Taxes 1,121,455 1,158,779 1,158,779 1,181,160 Licenses & Permits 2,747,488 1,538,267 1,538,267 1,594,254 Intergovernmental Revenue 2,010,236 1,835,192 1,842,692 1,882,916 Transportation Centers 4,543,399 4,023,264 4,023,264 4,225,000 Charges for Services 947,267 907,812 933,812 999,949 Fines & Forfeitures 207,723 263,404 263,404 250,942 Earnings on Investments 158,770 108,236 108,236 160,000 Rental Revenue 1,044,463 903,087 908,847 990,556 Miscellaneous and Project Reimbursements 215,122 283,000 305,000 182,000 Total Revenue 36,027,958 34,921,741 34,983,001 36,972,777 Expenditures by Type: Municipal Services: Town Officials 1,322,795 1,803,487 1,717,270 1,656,613 -3.5% Administrative Services & Risk Management 3,840,106 4,480,678 4,492,059 4,840,508 7.8% Community Development & Housing 1,483,247 1,756,771 1,662,846 1,773,237 6.6% Police 4,665,440 5,096,446 5,117,297 5,239,360 2.4% Police Communications 590,961 630,588 630,588 663,214 5.2% Fire 3,626,938 3,966,997 4,019,597 4,037,519 0.4% Public Works & Streets 4,042,454 4,139,647 4,258,672 4,524,671 6.2% Transportation & Parking 5,408,556 5,845,336 5,955,336 6,436,330 8.1% Facilities 3,740,843 3,947,222 3,947,222 4,070,717 3.1% Library 829,319 877,265 887,265 878,404 -1.0% Economic Development 2,292,049 2,273,194 2,340,430 2,573,747 10.0% Total Expenditures 31,842,708 34,817,631 35,028,582 36,694,320 Revenue Over (Under) Expenditures 4,185,250 104,110 (45,581) 278,457 Castle Peak Senior Center (200,000) - - - 2015 World Alpine Ski Championships (250,000) (250,000) (250,000) - Pro -cycling event (75,000) (75,000) - - 2015 Nation's Event (375,000) (375,000) (375,000) - Transfer to Dispatch Services Fund - (22,338) (22,338) - Total Expenditures 32,742,708 35,539,969 35,675,920 36,694,320 Surplus Net of Transfers & New Programs 3,285,250 (618,228) (692,919) 278,457 Beginning Fund Balance 16,401,973 19,687,223 19,687,223 18,994,304 Ending Fund Balance $ 19,687,223 $ 19,068,995 $ 18,994,304 $ 19,272,761 EHOP balance included in ending fund balance - $ 690,000 $ 690,000 $ 690,000 $ 690,000 not spendable 9 9/15/2015 Town of Vail 2016 Budget Summary of Changes in Personnel From 2015 Original Budget to 2016 Budget - 10- 9/15/2015 Amended 2015 Conversion New Comments Full-time Regular Positions Special Events Coordinator 0.50 Conversion of contract employee to full time employee 1 Mtc Wkr converted from 2 seasonal positions (see offset Maintenance Workers 1.00 1.00 below) plus 1 additional requested for overall increase in visitation and event activity Heavy Equipment Operator / Irrigation Tech 0.50 0.50 Adding .5 Irrigation Tech; converting .5 seasonal HEO Fire Fighter 1.00 Bus Drivers (year-round) 8.00 - Seasonal drivers budgeted only in winter; but have been providing summer service as well 8.00 2.00 2.50 Total Full-time Regular Positions: 12.50 Fixed -Term Positions Investigator: Drug Unit 1.00 Will review after first year Human Resources Coordinator 1.00 To assist with new healthcare reporting and tracking; offset with seasonal reduction below; Estimated need 2 years 1.00 1.00 Total Fixed -Term Positions: Seasonal Positions Intern - eliminate headcount (0.25) Forest Health 0.50 Allow all 6 crew members to work full season; previously 2 crew worked a shorter season Heavy Equipment Operator (0.50) Converting to full time HEO/Irrigation Tech Maintenance Worker (0.46) To offset 2 FT Maintenance Workers requested above Irrigation Tech (0.48) To offset the combined FT position of HEO/Irrigation Tech Parking Attendants (summer only) 1.44 Offset conversion to FT for parking attendants above Library 0.20 6 to 8 hours per week work on Digital Repository projects Bus Drivers (winter only) (3.04) Offset for full-time positions added to catchup for year-round service already provided Bus Drivers (summer only) 0.76 Catchup for increased summer service Human Resources Coordinator (0.50) Convert seasonal to full time (already healthcare eligible) Total Seasonal Positions: (2.33) Total Changes to FTE Count: 7.16 2.00 3.01 12.17 - 10- 9/15/2015 TOWN OF VAIL 2016 BUDGET TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Full -Time Regular Positions - Funded by TOV Town Officials 7.06 6.23 6.23 6.23 5.43 4.43 4.43 4.43 3.43 3.43 0.00 Administrative Services 19.68 21.02 20.35 20.35 19.35 19.35 19.40 21.40 24.60 25.10 0.50 Community Development 15.18 15.18 17.85 15.85 14.85 13.85 13.85 12.85 13.85 12.85 (1.00) Fire 18.00 22.00 21.25 24.25 24.00 24.00 24.50 25.50 28.50 29.50 1.00 Police and Communications 54.50 54.50 54.50 55.50 53.75 54.75 54.25 54.25 55.25 56.25 1.00 Library 6.63 6.63 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 0.00 Public Works, Streets & Roads, Landscaping 31.75 31.75 30.80 30.80 30.80 30.80 30.80 34.30 36.30 40.30 4.00 Transportation & Parking 31.00 31.00 33.00 31.00 31.00 31.00 31.00 39.50 39.50 47.50 8.00 Fleet Maintenance 13.00 13.00 13.00 12.00 12.00 12.00 12.00 12.00 11.00 11.00 0.00 Facility Maintenance 20.00 20.00 20.00 20.00 20.00 18.00 16.00 16.00 17.00 17.00 0.00 Capital Projects 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Full -Time Regular 216.80 221.31 223.53 222.53 217.73 214.73 212.78 226.78 235.98 249.48 13.50 Fixed Term Employees Administrative Services - - - - - - 0.50 - - 1.00 1.00 Community Development 5.00 4.00 4.00 0.50 - 0.00 Fire 2.00 2.00 2.00 - - 0.00 Police and Communications 3.48 3.48 3.00 - 1.00 1.00 Public Works, Streets & Roads, Landscaping 1.63 1.63 1.50 1.50 - 0.00 Capital Projects 1.63 1.63 1.50 - - 0.50 0.50 - 0.00 Document Imaging 0.75 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 0.00 Total Fixed -Term 14.49 13.74 13.00 3.00 1.00 1.50 2.00 1.00 0.00 2.00 2.00 Externally Funded Employees Police and Communications 9.00 9.00 9.00 10.00 10.00 10.00 10.00 10.00 9.00 8.00 (1.00) Total Externally Funded 9.00 9.00 9.00 10.00 10.00 10.00 10.00 10.00 9.00 8.00 (1.00) Total Full -Time Employees 240.29 244.05 245.53 235.53 228.73 226.23 224.78 237.78 244.98 259.48 21.70 9/15/2015 TOWN OF VAIL 2016 BUDGET TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Seasonal Positions - Funded by TOV Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Services 0.59 1.19 1.94 1.94 1.94 1.94 1.94 1.94 1.69 1.19 (0.50) Community Development 0.00 1.25 0.25 0.00 0.00 0.25 0.25 0.25 0.25 0.00 (0.25) Fire 7.20 7.20 10.20 10.20 12.70 13.70 13.70 12.70 9.61 10.11 0.50 Police and Communications 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Library 1.70 1.70 1.70 1.70 1.70 1.70 1.70 1.70 2.20 2.40 0.20 Public Works/ Streets & Roads/Landscaping 11.42 11.90 12.86 10.46 10.46 10.94 12.38 9.14 8.64 7.20 (1.44) (0.84) Transportation & Parking 25.31 26.70 25.70 27.46 27.46 27.46 27.46 20.30 19.84 19.00 Fleet Maintenance 0.00 0.00 0.00 0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 Facility Maintenance 1.38 1.38 1.38 1.38 1.38 1.38 1.38 0.92 0.92 0.92 0.00 Total Seasonal / Part -Time 47.60 51.32 54.03 53.39 55.89 57.62 59.06 46.95 43.15 40.82 (2.33) All FTE's (Full -Time Equivalents) Town Officials 7.06 6.23 6.23 6.23 5.43 4.43 4.43 4.43 3.43 3.43 0.00 Administrative Services 20.27 22.21 22.29 22.29 21.29 21.29 21.84 23.34 26.29 27.29 1.00 Community Development 20.18 20.43 22.10 16.35 14.85 14.10 14.10 13.10 14.10 12.85 (1.25) Fire 27.20 31.20 33.45 34.45 36.70 37.70 38.20 38.20 38.11 39.61 1.50 Admin 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Patrol 31.00 31.25 31.00 28.00 27.00 28.00 28.00 28.00 28.00 28.00 0.00 Investigation 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 6.00 1.00 Records 5.50 5.25 5.50 5.50 4.75 4.75 4.25 4.25 4.25 4.25 0.00 Dispatch 23.48 23.48 23.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 0.00 Police and Dispatch Total 66.98 66.98 66.50 65.50 63.75 64.75 64.25 64.25 64.25 65.25 1.00 Library 8.33 8.33 8.25 8.25 8.25 8.25 8.25 8.25 8.75 8.95 0.20 Public Works, Streets & Roads 44.80 45.28 45.16 42.76 41.26 41.74 43.18 43.44 44.94 47.50 2.56 Transportation & Parking 56.31 57.70 58.70 58.46 58.46 58.46 58.46 59.80 59.34 66.50 7.16 Fleet Maintenance 13.00 13.00 13.00 12.25 12.25 12.25 12.25 12.00 11.00 11.00 0.00 Facility Maintenance 21.38 21.38 21.38 21.38 21.38 19.38 17.38 16.92 17.92 17.92 0.00 Ca ital Pro'ects / Fixed Term 2.38 2.63 2.50 1.00 1.00 1.50 1.50 1.00 0.00 0.00 0.00 J=FTE's 287.88 295.37 299.56 288.92 284.62 283.85 283.84 284.73 288.13 300.30 12.17 _ t2_ 9/ 15/2015 Full -Time Regular Employees Fee Based Health Insurance Group Term Life, Disability & Accidental Death Ski Pass / Fitness Sworn Officer Death and Disability Insurance Subtotal Fee Based Payroll Based Pension Contribution Medicare Workers' Compensation Insurance Unemployment Compensation Insurance Subtotal Payroll Based Total Full -Time Benefits Part -Time and Seasonal Employees Fee Based Ski Pass / Fitness Ski Pass / Fitness - Boards Mini -Med Program Health Insurance Payroll Based Pension Contribution Medicare Workers' Compensation Insurance Unemployment Compensation Insurance Subtotal Payroll Based Total Part -Time and Seasonal Benefits Total Benefits - All Employees Town of Vail Employee Benefits 2013 1.57% 2014 1.50% 2015 1.50% 2016 1.50% Actual % Salary Actual % Salary Budget % Salary Proposed % Salary 3,000,000 22.10% 3,150,000 21.60% 3,378,571 20.81% 3,384,274 19.78% 183,283 1.47% 196,514 1.30% 231,000 1.42% 231,000 1.35% 94,662 0.70% 86,121 0.60% 85,000 0.52% 85,000 0.50% 69,050 0.51% 81,078 0.60% 80,000 0.49% 80,000 0.47% 3,362,809 24.78% 3,513,713 24.10% 3,774,571 23.24% 3,780,274 22.09% 1,936,323 15.49% 2,143,813 14.70% 2,343,981 14.43% 2,680,014 15.66% 246,264 1.81% 176,354 1.20% 213,457 1.31% 226,119 1.32% 186,853 1.38% 245,019 1.70% 272,700 1.68% 274,000 1.60% 28,510 0.21% 47,144 0.30% 48,700 0.30% 51,300 0.30% 2,397,950 17.67% 2,612,330 17.90% 2,878,838 17.72% 3,231,434 18.88% 5,760,759 42.45% 6,126,043 42.00% 6,653,409 40.96% 7,011,708 40.98% 84,559 4.01% 76,110 4.10% 9,100 0.43% 9,100 0.49% 3,000 0.14% 0 0.30% 75,000 4.66% 9,100 0.57% 471,429 29.29% 75,000 4.62% 9,100 0.56% 465,726 28.68% 33,136 1.57% 28,110 1.50% 24,141 1.50% 24,359 1.50% 30,635 1.45% 26,647 1.50% 23,336 1.45% 23,547 1.45% 29,128 1.38% 30,842 1.70% 27,100 1.68% 26,000 1.60% 4,444 0.21% 5,934 0.30% 4,828 0.30% 4,872 0.30% 97,343 4.62% 91,533 5.00% 79,405 4.93% 78,778 4.85% 194,002 9.20% 176,743 9.60% 634,934 39.45% 628,604 38.71% 5,954,761 37.98% 6,302,786 38.30% 7,288,343 40.84% 7,640,312 40.78% 13 9/15/2015 2016 Council Contribution Request Spreadsheet TOWN OF VAIL FUNDING REQUEST SIGNATURE EVENTS (VAILBRAND) *2016 off-year Bravo! Colorado New York Philharmonic Philadelphia Orchestra London Donovan Chamber Music Series Silver Oak & Twomey Series National Repertory Orchestra Vail Farmers' Market Vail Jazz Festival Vail Valley Foundation Vail International Dance Festival Hot Summer Nights Winter Go Pro Mtn Games Summer Go Pro Mtn Games Burton US Open Fireworks Funding TOTALSIGNATURE EVENTS DESTINATION EVENTS VVF: Pro Cycling Event VVF: 2015 Nations Event (Golden Peak) VVF: 2015 World Alpine Ski Championships Bravo! Chicago Broadcast & Videography TOTAL DESTINATION EVENTS _ SERVICES Colorado Ski Museum: Operating Colorado Ski Museum: Film production Colorado Ski Museum: Capital Grant 50% cost share Betty Ford Alpine Garden: Operating Betty Ford Alpine Garden: Capital Request Eagle River Watershed Council Eagle Valley Childcare Eagle Valley Childcare : Capital improvement VVF: Vail Valley Athlete Commission Eagle Valley Senior Life Children's Garden of Learning 2015 2015 Council -Approved Cash 2015 In -Kind In -Kind 2016 Requests 2016 Cash Request Staff Recommended 2016 In -Kind Request Cash Discounted pkg: $7.00/per up to max of 50 w/VVF plus 15 spaces at Ford Park 86,700 86,700 Donovan for 6 days & nts Sam day 1 - 10am day E 21,000 89,300 89,300 1,000 89,300 PW support 4,500 72,000 77,500 46,000 22,500 22,500 27,500 Police support 2,800 cancelled for 2015 1,030 Police, PW support, shuttle bus 12,000 400,000 Use of Soccer, RV and Chalet Rd parking lots 50,000 100,000 769,900 40,300 47,380 175,000 Police, PW, Fire, Full Time staff labor 40,000 375,000 150,000 250,000 800,000 190,000 12,000 Pending review by Event Review Committee 400,000 400,000 Use of Soccer lot, RV lot, Mtn plaza, bottom of slope s le, ermit holder parking, Pending review by Event Review Committee 42,840 rent & 2 person offices ace TRC 8,000 67,000 2 parking designated parking spaces @ Ford Park 300 500,000 63,240 Use of Donovan Pavilion (1 day for Waterwise Wednesday event) 3,750 50,000 1,000 6,000 2016 Requests 2016 Cash Request Staff Recommended 2016 In -Kind Request Cash 2015 In -Kind Staff Value Approved In-kind Participation in the Ford Park "Nest' parking area Participation in the Ford Park "Nest' parking area 89,300 89,300 89,300 89,300 77,500 77,500 Donovan for 6 days & nts Sam day 1 - 10am da 6; 22,500 22,500 Donovan for 3 days & nts Sam day 1 - 10am da 3; 11,250 11,250 1,030 1,030 100,000 2 half day rentals of Donavan, 4 half day rentals of the Grand View, 60 discounted parking vouchers at 74,160 Lionshead, waived banner hanging fees at covered bridge and Lionshead, banner hanging fees waived for one set of roundabouts, 250 Vail bags for merchandise sales 11,025 2 half day rentals of Donavan, 4 half day rentals of the Grand View; Value of $7,900 47,380 47,380 28,325 28,325 Police support Pending review by Event Review 2,800 Committee Police coverage, event bus support, water usage, sand ba distribution, and trash clean up. 12,000 Pending review by Event Review Committee 400,000 400,000 Use of Soccer lot, RV lot, Mtn plaza, bottom of slope s le, ermit holder parking, Pending review by Event Review Committee 51,500 51,500 884,335 858,4951 59,575 33,750 44,125 44,125 $8K subsidized rent 8,000 8,000 69,010 69,010 1 Parking pass for Director - 45,000 45,000 Use of Donovan Pavilion (1 day for Waterwise 3,750 Wednesday event 51,500 51,500 6,000 6,000 5,000 3,000 Snow plow services 5,000 Snow plowing services $5,000 9/15/2015 Walking Mountains Red Sandstone Elementary TOTAL SERVICES IN KIND t VVF: Birds of Pre VVF: American Ski Classic Ski & Snowboard Club Vail Vail Junior Hockey - Nov 2016 Tournament/January 2017 Skating Club of Vail Jul 13-17 & Dec 21-24, 26,27 Special Olympics (Sundays Jan , Feb, Mar, A r'13 Eagle River Youth Coalition Foresight Ski Guides SOS Outreach Small Champions of Colorado Speak up ReachOut TOTAL IN KIND 20,000 840,080 12,050 Bus service to base of Beaver Creek only 13,000 Cancelled for 2015 2 days usage of Dobson October 2,642 ,urnament 5 days usage of free ice unless more are available, 1 day usage of Dobson (not including set-up fees) 10,106 free ice - 5 days unless there is enough available days 6,606 46 parking coupons for Sundays from 1/4 thru 4/12 not incl. Pres Wkd 1,150 In-kind use of Donovan pavilion for an event in October 3,750 2'Blue" parking passes 2,200 25 single day parkingvouchers 500 54 prking vchers; 1 pass for auction; 9 days use of Welcome Ctr (Sun); 1,350 1 day usage of Dobson arena 1,321 1 day usage of Dobson arena $1321 49,304 150,000 40,000 373,635 255,635 13,000 11,750 4 days usage of Dobson October 2016 5,284 2,642 8 days of free ice, use of Donovan arena 2 days; use of Donavan Pavillion 4 days; 1 pkg pass & 25 pkg coupons 5 days usage of Dobson unless more are 26,293 available, 1 day usage of Donovan (not including set-up fees) $10,205 11 days use of Dobson- 5 days in July and 6 days in late December 14,531 5 days usage of Dobson unless there is enough available days $6,605 46 parking coupons for Sundays from 1/4 thru 4/12 not incl. Pres Wkd 1,150 46 parking coupons for Sundays from 1/4 thru 4/12 not incl. Pres Wkd $1150 In-kind use of Donovan pavilion for an event in October 3,750 In-kind use of Donovan pavilion for an event in October $3,750 4'Blue" parking passes 4,400 2 Blue passes $2,200 25 single day parkingvouchers 500 54 prking vchers; 1 pass for auction; 9 days use of Welcome Ctr (Sun); 1,350 54 prking vchers; 1 pass for auction; 9 days use of Welcome Ctr (Sun); $1350 1 day usage of Dobson arena 1,321 1 day usage of Dobson arena $1321 IGRAND TOTAL: COUNCIL CONTRIBUTIONS 2,409,980 291,654 1 1,257,970 1,114,130 146,154 48,142 9/15/2015 2016 Contributions The attached spreadsheet shows the staff recommended funding levels that are included in the first draft of the Town Manager's 2016 budget. Signature Events and Services categories did not need to submit an application; funding is proposed at a 3% increase from 2015 budget levels. New grant applications are only required every other year, 2017 being the next application year, unless the applicant is requesting new or different levels of funding. The items below outline requests received for new or different levels of funding than requested for 2015 and document in-kind contributions approved by staff. All requests were considered based on how the contribution or event fits into the overall Council Goals listed below: • Improve economic vitality • Grow a balanced community • Improve the quality of the experience • Develop future leadership The Educational and Enrichment Events (previously known as Tier IV, or Life -Long Learning) are required to submit applications through the Commission on Special Events (CSE), which are due in October. Staff has proposed an overall funding amount of $150,000 based on recommendation of the CSE based on the prior year's submissions. SIGNATURE (VAIL BRAND EVENTS) A. Bravo! Colorado BACKGROUND INFORMATION: Bravo! Vail Valley Music Festival is requesting a new contribution of $77,500, in addition to the amount awarded in 2015. The new contribution will go towards supporting London's chamber orchestra Academy of St. Martin in the Fields for a three performance residency (June 23 — 26). STAFF RECOMMENDATION: Staff recommends a 3% increase on prior year's contribution ($173,400 in 2015) to the New York Philharmonic and Philadelphia Orchestra, totaling $178,600 ($89,300 each). Staff also recommends the equivalent in-kind use as awarded in 2015. This includes the use of up to six days of Donovan for the Donavan Chamber Music Series and up to three days use of Donavan for the Silver Oak & Twomey Series. Both will be limited to 6 hours per day. In addition, staff supports funding the $77,500 for the London chamber orchestra based on the economic impact to the town. B. Vail Jazz Foundation BACKGROUND INFORMATION: The Vail Jazz Foundation is requesting a cash contribution of $100,000 to fund 50 performances presented in Vail over 12 weeks in the summer, including an opening night collaboration with Bravo!, the Jazz at Vail Square concert series (9 concerts), Jazz at the Market (10 concerts), Jazz at Sweet Basil (10 concerts), Jazz After Dark (4 concerts) following Bravo!, and Labor Day Weekend Jazz Party at Vail Square and the Marriott (11 performances). The additional cash contribution would help fund the expansion of a Winter Jazz series in 2016 which would include a minimum of six performance dates between December 15th and April 10tH 16 9/15/2015 The Vail Jazz foundation is also requesting in-kind donations of two half day rentals of Donovan Pavilion, 4 half day rentals of The Grand View room, 60 discounted parking vouchers at Lionshead Parking Structure, 250 Vail bags for Vail Jazz merchandise, and waived banner hanging fees for the street banners at Covered Bridge, Lionshead, and one set of roundabouts. STAFF RECOMMENDATION: Staff recommends a 3% increase over prior year's contribution ($72,000), for a total of $74,160, consistent with the overall increase granted to town operations. Staff recommends in-kind use of two half day rentals of Donovan Pavilion and four half day rentals of The Grandview room, both limited to six hours per day. While this event has become more established and successful in the past several years, staff does not support a 39% increase in financial assistance, the addition of parking vouchers, waived banner fees, or Vail bags as requested. SERVICES C. Betty Ford Alpine Gardens BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting an in-kind contribution of one blue parking pass to be used by the Executive Director in addition to the town's annual operating support. STAFF RECOMMENDATION: The town has currently included a 3% increase to the annual operating budget for the Gardens ($69,010 for 2016). Staff does not support the addition of a parking pass and recommends that the Gardens utilize the 8 spaces in the east section of the Ford Park parking lot already allocated to the organization. D. Eagle Valley Senior Life BACKGROUND INFORMATION: The Eagle Valley Senior Life is the only organization in Eagle County specifically for seniors with dementia and other disabilities and provides respite for caregivers along with an opportunity for increased socialization and cognitive stimulation for participants. EVSL has requested a contribution of $5,000 to support transportation for low income participants. STAFF RECOMMENDATION: Staff does not recommend funding as it is not an appropriate use of taxpayer dollars for health & human services when the County maintains responsibility for these services. E. Children's Garden of Learning BACKGROUND INFORMATION: Children's Garden of Learning is requesting a cash contribution of $3,000 to fund playground and building maintenance and repairs and continued snow plow service for the winter (valued at $5,000). STAFF RECOMMENDATION: Staff does not recommend the cash funding of $3,000, however staff does support the equivalent in-kind contribution as awarded in 2015 for plow services. 17 9/15/2015 IN-KIND REQUESTS For details of all in-kind contributions approved by staff for the 2016 budget year, please refer to page 14. The below items are included here because there are new or additional requests being made. F. Vail Junior Hockey Association BACKGROUND INFORMATION: The Vail Junior Hockey Assn. currently receives 12 days of ice valued at $15,855 (3 weekends during November, 2016 and one weekend in January, 2015) and use of the Donovan Pavilion on four separate days (valued at $14,000). In addition, they are requesting one parking pass for the Director of Hockey ($1,100) and 25 one -day parking coupons ($500) for tournament participants (November 18-20, 2016). STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 9 requested), subject to approval and coordination with the Vail Recreation District for the ice time. Staff recommends waiving the fee for a one day use, (not the four requested) Donovan Pavilion for Monday -Thursday use, limited to 6 hours and contingent upon approval and coordination with the Donovan Management Company regarding availability. However, the Hockey Assn. will be responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as set-up, tear - down, cleaning and utilities. If there are enough available days at Dobson remaining prior to this event, staff recommends providing the full amount of days (days will be released by August 1St 2016). The parking request is estimated at a cost of $1,600. Staff does not support an increase from the prior year's contribution. G. Skating Club of Vail BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 11 days of use of Dobson valued at $13,212 for two separate competitions: Vail Invitational Championships in July 2016 and the Holiday Ice Shows in late December, 2016. STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 11 requested) subject to approval and coordination with the Vail Recreation District. The Skating Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days (days will be released by August 1 St 2016). H. Special Olympics BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 46 parking vouchers valued at $1,150 from January 4, 2016 through April 12, 2016. The days requested are Sundays not including President's weekend. STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years for the Lionshead parking structure only, with one-time entry/exit coupons (total of 46). 101 9/15/2015 I. Eagle River Youth Coalition BACKGROUND INFORMATION: The Youth Coalition is requesting an in-kind use of Donovan Pavilion (valued at $3,500) to host the organizations largest fundraising event "Valley Tastings: Food for Youth" in October 2016 as in the past two years. The in-kind donation would maximize the fundraising efforts and re -direct those dollars to the organization's programming. STAFF RECOMMENDATION: Staff recommends waiving the fee for a one day use of Donovan Pavilion for Monday -Thursday use, limited to 6 hours and contingent upon approval and coordination with the Donovan Management Company regarding availability. However, the Eagle River Youth Coalition will be responsible for hard costs for use of the Donovan Pavilion such as set- up, tear -down, cleaning and utilities, or any staff time if the 6 hours are exceeded. J. Foresight Ski Guides BACKGROUND INFORMATION: Foresight Ski Guides is requesting four blue parking passes (valued at $4,400) for the 2015- 2016 ski season. Foresight provides parking to volunteer guides, half of which drive from Denver who need to be parked and ready to meeting their visually impaired participants by 8:30am. Local guides usually take public transportation and/or carpool. Foresight provides challenging recreation opportunities to visually impaired participants (adults and children) and guides. STAFF RECOMMENDATION: Staff recommends providing two blue passes, as was approved in the past several years. K. Small Champions of Colorado, Inc. BACKGROUND INFORMATION: Small Champions of Colorado is requesting in-kind services for 6 parking vouchers to use on nine winter Sundays (valued at $1,350). In addition they are requesting a parking pass valued at $1,100 to use for their annual golf tournament silent auction. This will help with fund raising and provide a meeting space for the small champions and their families. Small Champions is also requesting to renew their agreement to use the Lionshead Welcome Center as a meeting location on the same off-peak 9 Sundays from 9am-10am and 2:30pm-3pm and bus service for one day (Tuesday) (valued at $250) in June for the summer camp event they host with the Vail Recreation District for children with disabilities. STAFF RECOMMENDATION: Staff recommends the parking vouchers to be used on winter Sundays, as well as continuing to use the Lionshead Welcome Center as a meeting location on those same off-peak Sundays. Staff does not recommend the parking pass or bus service in June due to bus service already at peak levels. L. SpeakUp ReachOut BACKGROUND INFORMATION: SpeakUp ReachOut is requesting in-kind use of Dobson Ice Arena (valued at $1,321) to host the first annual Eagle County vs. Pitkin County Emergency Responders Hockey Game for mental health and suicide awareness. STAFF RECOMMENDATION: Staff recommends waiving the fee for a one day use of Dobson Arena, contingent upon approval and coordination with the Vail Recreation District regarding availability. SpeakUp ReachOut will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. 19 9/15/2015 APPLICATION FOR TOWN OF VAIL FUNDING (Tiers I — III) GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2015 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Walking Mountains Science Center 2. Contact person: Kim Langmaid 3. Mailing address: PO Box 9469, Avon, CO 81620 4. Telephone: 970-827-9725 ext. 131 5. E-mail address: kiml@walkingmountains.org 6. Members and Titles of your governing board: See attachment 7. Amount of contribution requested: 8. Organization fiscal year-end: June 30 9. Are your books audited? Yes 10. What Tier is your organization applying for? (See definitions on page 1): Tier III (Services/Expertise) 11. How will the contribution be used? Walking Mountains Science Center will advance the Actively Green Sustainable Destination Project in partnership with Town of Vail, the non-profit Sustainable Travel International, and the Colorado -based marketing firm Vermillion. During 2015 Walking Mountains is convening local workshops of the Vail Destination Stewardship Council to collaborate with local stakeholders (Town of Vail, Vail Resorts, Vail Chamber and Business Association, Vail Valley Partnership, Vail Valley Foundation, Eagle River Watershed Council, U.S. Forest Service, Betty Ford Alpine Gardens, and Colorado Department of Parks and Wildlife) to develop a collective vision for the activities proposed during 2016 which will lead toward Vail becoming the first North American destination to become certified by the Global Sustainable Tourism Council. Walking Mountains also continues to train and certify Vail -based businesses in sustainable best -practices. Goal: Vail will become the first globally certified and internationally recognized sustainable mountain resort community in North America. Objectives: • Advance Vail Destination Stewardship Council and engage community stakeholders • Determine criteria and indicators specific to mountain resort communities • Develop policies, action plans and advanced training programs for businesses and employees 2 9/15/2015 • Develop and implement marketing strategy to engage international audiences • Attain third -party verification from Global Sustainable Tourism Council • Aggregate, monitor and evaluate metrics (energy, GHGs water, waste, consumer engagement, economic impact, etc.) and report on annual basis Action Items for 2016 • Engage Destination Stewardship Council (Walking Mountains Science Center (WMSC), monthly) • Two public comment stakeholder workshops (WMSC, spring and fall 2016) • Destination standard development for mountain resort community (Sustainable Travel International (STI)) • Enterprise development advanced to include higher certification levels (STI) • Begin destination assessment and action plan (WMSC, STI) • Begin marketing strategy development (Vermillion Inc.) • Conduct three Actively Green training sessions (WMSC) A five-year work plan and forecast for the Actively Green Sustainable Destination Project is available upon request. Actively Green Sustainable Destination Budget (To be managed by Walking Mountains with distributions made to Sustainable Travel International and Vermillion as outlined below.) Sustainable Travel International Contract (STI) Destination Standard Development $15,000 Enterprise Program Development $20,000 Destination Action Plan and Assessment $25,000 2016 Total STI $60,000 Marketing Contract (Vermillion) Strategy development, templates, web presence $50,000 2016 Total Marketing $50,000 Walking Mountains Science Center (WMSC) Overall Project Coordination and Reporting $10,000 Facilitation of Local Stewardship Council $10,000 Community Stakeholder Workshops (2) $10,000 Actively Green Business Trainings (3) & Outreach $5,000 Data Collection for Criteria and Indicators $5,000 2016 Total WMSC $40,000 GRAND TOTAL 2016 $150,000 11. How does your request support item 1C of the contribution policy? The Actively Green Sustainable Destination Project is in close alignment with the TOV council's mission to "provide our citizens and guests with... an abundance of recreational, cultural and educational opportunities." Actively Green is also closely aligned with the Vail Local Marketing District Advisory Council's created brand of "Wilderness Luxury", the Vail Economic Advisory Council's mission to sustain, enhance and diversify the town's economy, and the Town of Vail's Environmental Sustainability Strategic Plan. 3 9/15/2015 The Actively Green Sustainable Destination Project directly benefits the Town of Vail's businesses, residents, visitors, and Town of Vail government by supporting businesses, employees, and local stakeholders in providing "superior level environmentally sensitive services" and "educational opportunities." The proposed activities and outcomes are aligned specifically with the "Vail Economic Advisory Council Work Plan" the Vail Local Marketing District Advisory Council focus on "Wilderness Luxury" and on the Vail "Environmental Sustainability Strategic Plan." In addition, the Actively Green Sustainable Destination Project's business training and certification program supports Vail in accomplishing the following: •Delivering on guests' expectations for quality customer service and sustainability services; • Attracting millennials, aspirationals, and families seeking sustainability -savvy "wilderness luxury" vacation experiences; • Attracting new corporate groups seeking to meet their internal corporate social responsibility and sustainability goals by choosing meeting/retreat destinations with certified sustainable lodging, restaurant, and tour opportunities; • Engaging and attracting young leaders who make their career and lifestyle decisions based on sustainability values and creating inspiring futures (aspirationals); • Improved guest services and employee morale and engagement in day -today sustainability best -practices and Vail "brand behavior"; • Meeting Vail's environmental goals in solid waste stream reduction and recycling, increased energy efficiency, improving ecosystem health, focusing on sustainable economic development, providing life-long learning opportunities, and promoting use of public transportation and green commuting. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Walking Mountains Science Center is funded through a number of sources (listed in order of percent of contribution): Private donations, Government fee for service, Private fee for service, Foundation grants, Government grants, corporate grants, Investment income, Endowment and Merchandise sales (specific figures are available upon request). This diverse base of funding helps to ensure that we'll be able to offer our programs to residents and visitors on an ongoing basis for the foreseeable future. 13. Organization's mission statement: The mission of Walking Mountains Science Center is to awaken a sense of wonder and inspire environmental stewardship and sustainability through natural science education. 9/15/2015 4:52 PM Walking Mountains Science Center 08/19/15 Balance Sheet Prev Month Comparison Accrual Basis As of June 30, 2015 ASSETS Current Assets Checking/Savings 1001 • Alpine Bank Operating 1036 • Alpine Bank EcoBuild 1034 • Alpine Bank GIS 1000 • First Bank Checking 10960 • Eagle Vail Comm Garden Acct 10950 • Vail Comm Garden Acct 1037 • Alpine Bank Reserve 1002 • Alpine Bank Capital 1041 • FirstBank Capital 1031 • Centennial Bank Capital MMkt 1095 • Vanguard Reserve Stockwell Endowment - VBIAX Vangaurd Stock Mkt Index Acct Vanguard Money Mkt Total 1095 • Vanguard Reserve 1075 • Petty Cash Total Checking/Savings Accounts Receivable 1100 • Accounts Receivable 1110 • Promises to Give (Current) 1120 • Promises to Give (Non Current) 1122 • Allowance for Doubtful Accts 1111 • Disc. on Noncurrent Pledge Rec. Total Accounts Receivable Other Current Assets 6200 • Employee Purchases Due from Vendors 1121 • Store Inventory Asset 1140 • Prepaid Expenses 1180 • Security Deposit 1499 • Undeposited Funds Total Other Current Assets Total Current Assets Fixed Assets 1610 • Building -Walking Mtn Campus 1800 • Land 1660 • Furnitures & Fixtures 1670 • Software & Website Design 1640 • Computer Equipment 1700 • Vehicles 1680 • Program Equipment 1600 • Accumulated Depreciation Total Fixed Assets TOTAL ASSETS 237,189 8,924 228,266 2,558% 14,741 21,810 -7,069 -32% 3 3 0 0% 16,000 16,000 0 0% 8,511 10,205 -1,695 -17% 4,510 4,335 175 4% 210,271 210,269 2 0% 31,171 335,595 -304,424 -91% 101,318 101,309 9 0% 50,177 50,171 6 0% 40,127 40,435 -308 -1% 17,124 17,181 -58 -0% 18,846 18,845 1 0% 76,096 76,461 -365 _1% 100 300 -200 -67% 750,087 835,381 -85,294 -10% 94,760 21,455 73,305 342% 103,575 111,825 -8,250 -7% 356,283 356,283 0 0% -42,811 -42,811 0 0% -1,816 -1,816 0 0% 509,990 444,935 65,055 15% 4,477 4,429 48 1% 80 80 0 0% 20,555 28,642 -8,086 -28% 22,599 10,899 11,700 107% 27,000 27,300 -300 -1% 3,250 22,734 -19,484 -86% 77,961 94,083 -16,122 -17% 1,338,037 1,374,398 -36,361 -3% 7,608,717 7,608,717 0 0% 3,850,000 3,850,000 0 0% 726,772 726,772 0 0% 97,516 97,516 0 0% 95,447 92,630 2,816 3% 35,194 35,194 0 0% 13,894 13,894 0 0% Page 1 9/15/2015 4:52 PM Walking Mountains Science Center 08/19/15 Balance Sheet Prev Month Comparison Accrual Basis As of June 30, 2015 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 • Accounts Payable 2015 • STI Accounts Payable Total Accounts Payable Credit Cards 2005 - Chase Total Credit Cards Other Current Liabilities 2050 • Alpine Bank Construction Loan 2060 • Deferred revenues 2010 • Accrued Liabilities 2070 • Prepaid Program Fees 2075 • Held for Community Gardens 2100 • Payroll Liabilities 2110 • Federal Withholding 2120 • FICA 2130 • State Withholding 2150 • Simple IRA 2100 • Payroll Liabilities - Other Total 2100 • Payroll Liabilities 2140 • Direct Deposit Liabilities 2160 • Sales Tax Payble Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 3900 • Retained Earnings Net Income Total Equity TOTAL LIABILITIES & EQUITY 11,936 19,309 -7,373 -38% 0 6,775 -6,775 -100% 11,936 26,084 -14,148 -54% 24,803 16,557 8,246 50% 24,803 16,557 8,246 50% 372,673 446,000 -73,328 -16% 187,496 100,159 87,337 87% -33,176 0 -33,176 -100% 62,548 56,474 6,074 11% 8,316 8,316 0 0% 0 4,323 -4,323 -100% 0 6,623 -6,623 -100% 2,991 4,066 -1,075 -26% 293 1,842 -1,549 -84% 26 11 15 130% 3,310 16,866 -13,556 -80% -102 0 -102 -100% 578 1,019 -441 -43% 601,642 628,834 -27,192 -4% 638,382 671,475 -33,093 -5% 638,382 671,475 -33,093 -5% 11,935,641 11,935,641 0 0% 281,058 281,509 -451 -0% 12,216,698 12,217,149 -451 0% Page 2 9/15/2015 4:45 PM Walking Mountains Science Center 08/19/15 Accrual Basis Profit & Loss Budget vs. Actual Annual Operating July 2014 through June 2015 Page 1 of 1 9/15/2015 Jul'14-Jun 15 Budget $ Over Budget %of Budget Ordinary Income/Expense Income 4030 - Corporate Contributions 147,256 109,106 38,150 135% 4050 - Foundation Contributions 222,797 182,991 39,806 122% 4090 - Government Contributions 61,770 105,817 -44,047 58% 4110 - Individual Contributions 994,799 755,564 239,235 132% 4130 - In -Kind Donation 28,511 41,204 -12,693 69% 4140 - Special Events Inkind Donation 8,560 14,500 -5,940 59% 4210 - Program Fees 799,152 670,477 128,675 119% 4270 - Other Income 6,651 10,200 -3,549 65% 4500 - Store Sales Income 24,987 32,650 -7,663 77% Total Income 2,294,483 1,922,509 371,974 119% Gross Profit 2,294,483 1,922,509 371,974 119% Expense 6000 - Accounting 16,160 17,400 -1,240 93% 6020 - Advertising & Marketing 53,567 78,554 -24,987 68% 6040 - Bank and Finance Charges 590 300 290 197% 6060 - Board & Committee Ops. 165 850 -685 19% 6080 - Capital Improvements 18,500 6100 - Computer Support 52,491 58,400 -5,909 90% 6140 - Contract Services 139,569 79,760 59,809 175% 6150 - Credit Card Fees 9,489 6,200 3,289 153% 6160 - Donor Cultivationl5tewardship 2,204 3,370 -1,166 65% 6180 - Dues & Subscriptions 3,585 5,769 -2,184 62% 6220 - Employees 6240 • Employee Benefits 78,253 83,954 -5,701 93% 6250 - IRA Employer Contribution 15,235 21,872 -6,637 70% 6260 • Payroll Tax Expenses 80,732 72,689 8,043 111% 6270 - Worker's Comp Insurance 7,145 6275 • Payroll Processing Fees 1,643 6280 - Salaries & Wages 1,055,285 110255504 291781 103% Total 6220 - Employees 1,238,293 1,204,019 34,274 103% 6290 • Energy Rebate 72,255 63,000 9,255 115% 6300 - Small Equipment 1,656 10,450 -8,794 16% 6320 • Fees & Permits 20,304 13,675 6,629 148% 6340 - First Aid Supplies 4,484 4,750 -266 94.% 6360 • Food Supplies 11,841 12,740 -899 93% 6380 - In -Kind Expense 28,511 41,204 -12,693 69% 6400 - Insurance 25,593 33,000 -7,407 78% 6420 - Interest Expense 25,088 0 25,088 100% 6440 , Legal 0 300 -300 0% 6460 - Library Supplies 558 1,338 -780 42% 6480 - Meals & Entertainment 4,043 6,155 -2,112 66% 6490 - Special Events Food & Entertain 47,707 44,750 2,957 107% 6540 - Office Supplies 5,724 4,005 1,719 143% 6550 - Store Inventory Expense 16,368 17,500 -1,132 94% 6560 - Postage 6,137 4,430 1,707 139% 6580 - Printing & Copying 27,761 28,306 -545 98% 6600 - Professional Development 16,341 14,870 1,471 110% 6620 - Program Supplies 36,418 36,050 368 101% 6640 - Recognition & Awards 6,730 4,200 2,530 160% 6660 - Recruitment 4;250 1,953 2,297 218% 6680 -Rent 0 0 0 0% 6700 - Repairs & Maintenance Trash & Recycling 1,184 1,200 -16 99% Mechanical Systems Maintenance 11,133 11,500 -367 97% Snow Removal 3,886 2,000 1,886 194% Landscaping 14,435 15,000 -565 96% Cleaning 17,454 18,304 -850 95% 6700 - Repairs & Maintenance - Other 6,595 4,560 25035 145% Total 6700 - Repairs & Maintenance 54,687 52,564 2,123 104% 6710 - Special Events Inkind Expense 8,560 14,500 -5,940 59% 6720 - Telephone 10,668 10,800 -132 99% 6740 - Travel & Lodging 10,809 9,095 1,714 119% 6760 - Uniforms 6,709 3,765 2,944 178% 6780 - Utilities 11,600 13,920 -2,320 83% 6800 - Vehicle Operations 17,506 151575 11931 112 Total Expense 2,016,921 119175517 9%404 105% Net Ordinary Income 277,562 4,992 272,570 5,560% Other Income/Expense Other Income 4230 - Unrealized Gains/Losses 3,104 4250 - InterestlDiv Income 389 220 169 177% Total Other income 3,493 220 3,273 1,588% Net Other Income 3,493 220 3,273 1,588% Net Income 281,055 5,212 275,843 5,392% Page 1 of 1 9/15/2015 WALKING MOUNTAINS BOARD OF DIRECTORS — 2015 Alix Berglund - Director Hans Berglund — Advisory Director Edwards, CO Kristen Bertuglia- Director Vail, CO Fritz Bratschie— Director Vail, CO Kelly Bronfman — Advisory Director Edwards, CO Kate Cocchiarella — Director Vail, CO Matt Donovan- Director Edwards, CO Markian Feduschak — Ex -Officio — President Eagle, CO Craig Foley — Director Edwards, CO Amanda M. Ford- Director Edwards, CO Megan Gilman- Director Avon, CO Dr. Jason Glass, Ph.D — Advisory Director Eagle, CO Shelly Jarnot - Director Edwards, CO Greg Johnson — Treasurer Edwards, CO Kim Langmaid Ph.D. — Founder, Ex -Officio Vail, CO Shannan Lentz- Director Edwards, CO Jay Mahoney- Director Edwards, CO Jenny Maritz - Director Avon, CO Ellen Moritz — Director Avon, CO Misha Moritz- Director Edwards, CO Dale Mosier - Secretary Jeanne Mosier— Advisory Director Edwards, CO Dan Patten — Advisory Director Boulder, CO Ben Peternell — Vice Chair Avon, CO John Shipp - Director Edwards, CO Pat Tierney — Chair Beaver Creek, CO Rick Travers, Esq. - Director Edwards, CO Carroll Tyler — Director Avon, CO Barb Wenninger- Director Gypsum, CO Emily Zeigler- Director Beaver Creek, CO Emerita Directors Kathy Borgen, Vail, CO Holly Elliott, Edwards, CO Emeritus Directors Phil Brodsky, Avon, CO Alan Danson, Vail, CO Buck Elliott, Edwards, CO Updated January 2014 9/15/2015 9/15/2015 TOWN OF VAIL 2016 PROPOSED BUDGET CHANGES IN FUND BALANCE FUND Increased cost from prior 5 -year plan Revisions / newly added project * Placeholder items 2020 4% SUMMARY OF REVENUE, EXPENDITURES, AND Amended 2015 2016 2017 CAPITAL PROJECTS 2018 2019 Revenue Total Sales Tax Revenue: Sales Tax Split between General Fund & Capital Fund Sales Tax - Capital Projects Fund Use Tax Federal Grant Revenue Other State Revenue Lease Revenue Project Reimbursement Timber Ridge Loan repayment Earnings on Investments and Other $ 24,486,000 62/38 $ 9,305,000 1,800,000 358,752 766,130 197,295 40,000 494,466 103,654 4.5% $ 25,588,000 62/38 $ 9,723,000 1,545,000 544,800 - 197,295 50,000 461,065 149,281 4% $ 26,611,000 62/38 $ 10,112,000 1,591,350 - - 197,295 - 461,065 113,680 4% 4% $ 27,675,000 $ 28,782,000 $ 29,933,000 2016 4.5% incr from 2015 amended; then 4% per year 62/38 62/38 62/38 $ 10,517,000 $ 10,937,000 $ 11,374,000 38% to CPF 1,639,100 1,688,300 1,688,300 2016 down from 2015;no new major developments assumed; then 3% per year - - - 2014-2016: Bridges at Nugget Lane and Bridge Rd - - - CDOT share of funding for 1-70 Underpass study 202,227 202,227 202,227 Per Vail Commons commercial (incr. every 5 years) and residential leases _ - - 2015: 40K reimbursement from ERWSD for waterline work on Covered Bridge; 2016 $50K cost share with VLMD for interactive map 461,065 461,065 461,065 Principal and interest on loans to Timber Ridge Fund 133,647 153,416 111,033 0.7% rate assumed on available fund balance Total Revenue 13,065,297 12,670,441 12,475,390 12,953,039 13,442,008 13,836,625 Expenditures Maintain Town Assets Bus Shelters 30,000 30,000 30,000 30,000 30,000 30,000 Annual maintenance 690,000 2015 - 2020 various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs C-1 Parking Structures 680,000 675,000 690,000 690,000 690,000 ffic Impact Fee and Transportation Master Plan Updates - Update of Traffic Impact Fees and Transportation Master Plan "ghborhood Bridge Repair Major Bridge Repair Projects based on bi-annual bridge inspection 2015 update: overall increase of $179K over 5 years. 2015 - 2019 various repairs to town buildings including the upkeep C-2 Facilities Capital Maintenance 706,760 319,125 419,625 436,000 396,750 715,000 of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). 2020 projection will decrease should the municipal building be reconstructed Donovan Park Pavilion 69,840 5,000 5,000 5,000 5,000 755,100 2015: to change ventilation & improve noise, which includes a protective structure on the outside of the building; replace heating/air system and $50K furniture replacement; 2020 replace HVAC 75,000 New street lights and to refurbish residential lighting ; Annual maintenance reduced for four years due to upgrade project in 2014; cost are projected to increase in 2019 Street Light Improvements 169,953 50,000 50,000 50,000 75,000 1,270,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; Cost increases based on recent pricing C3 Capital Street Maintenance 1,432,723 1,290,000 1,320,000 1,145,000 1,150,000 C-5 West Forest Rd Bridge Repair mow 350,000 - Major Bridge Repair Projects based on bi-annual bridge inspection vmmi C-5 Kinnickinnick (West) Bridge Repair 350,000 Major Bridge Repair Projects based on bi-annual bridge inspection Covered Bridge Structural Repairs 90,000 - Includes structural maintenance of bridge beams and painting in conjunction with ERWSD waterline maintenance (hangs underneath the bridge) $40K for work done on behalf of ERWSD - see revenue reimbursement above. Upper Columbine/Bighorn Reconstruction Flood Incident repairs 105,436 - 22,000 2017-2018 replace 30 cameras; Recorders cost $7-8K each; cameras range from $800 - $3800 each Town -wide camera system 22,000 22,000 70,000 70,000 70,000 18,000 $18K annual maintenance/replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View; LH Welcome Center, etc. Audio -Visual capital maintenance 18,000 18,000 18,000 18,000 18,000 30,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. 2015 includes 38K for software platform upgrade; 2017 includes 100K to upgrade document imaging software Document Imaging 68,000 30,000 100,000 30,000 30,000 Upgrade Microsoft products on all equipment; renew licenses in future; Increased costs from vendors; $31K per year Software Licensing 60,000 51,000 52,530 54,106 55,729 57,401 increase from original 5 year plan due to additional software products; 2015 includes $9K for property and evidence room software one-time expense Taser Replacement 31,849 - - To replace outdated equipment purchased in 2007 lutbfl.ice -mated External Defibrillator 9,870 Currently only a few police cars have this equipment; This request would outfit all police cars Safety ID Card Printer 8,740 Requesting printer specific to the "Salamander" software works with state agencies; software would allow easy tracking of all resources on large events or incidents with the badges & barcodes printed 9/15/2015 21 9/15/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5-year plan Revisions / newly added project Amended * Placeholder items 2015 2016 2017 2018 2019 2020 To purchase 20 cameras for sworn officers, software licenses ($23.7K) plus server hardware ($15K) for the purpose Police Body Worn Cameras storing data Scheduled rotation of PCs, printers and servers; 2015 replacement of three GIS printers/scanners; Two additional Hardware Purchases 168,000 150,000 50,000 50,000 50,000 350,000 Simplivity Omnicube nodes in 2015 and 2016 at a cost of $45K each; 300K in 2020 for scheduled replacement of larger servers Data Center (Computer Rooms) - 1,000,000 15,000 15,000 15,000 15,000 2016: Remodel / Retrofit upper and lower computer rooms ( power, heating / cooling, fire suppression ). Possible relocation into a combined room Website and e-commerce 12,000 12,000 12,000 12,000 12,000 12,000 Internet security & application interfaces; includes $550/month for web hosting svcs Comm Dev ArcGIS System 14,000 - - - - Web access to town GIS information (similar to County's website GIS product) Fiber Optics / Cabeling Systems in Buildings 15,000 15,000 15,000 15,000 15,000 15,000 2015 - 2019: to repair, maintain & upgrade cabling/network Infrastructure Network upgrades 181,000 30,000 30,000 30,000 30,000 200,000 Computer network systems - replacement cycle every 3-5 years; 2015, 2020 replacement of switches and routers Public Wi-Fi Systems - - - - 250,000 Upgrade/replace public Wi-Fi system initially installed by Crown Castles Business Systems Replacement 118,043 - - - - - Community Development permitting software project Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and Public Safety System 50,000 50,000 50,000 50,000 50,000 50,000 fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance Transit Center Generator 200,000 - - - - - Replacement of generator at the Vail Village transit center; includes re-landscaping and re-wiring. Police E-ticketing system 189,800 - Electronic ticketing system; reduces data entry done by officers to record physical tickets; will interface with Full Court system Generator for East Vail Fire Station - 50,000 To replace outdated generator at Station 1 Portable vehicle lift 55,000 To service vehicles in fleet; current lift is 14 years old 2016: 4 flatbed pick up trucks for Streets crews, Electricians, Irrigation crew, and Wildland Fire; Class 8 Dump Vehicle Expansion 145,000 I 700,000 - 2017: 4 yard Loader with accompanying snow blower; the need to haul out snow from the town's parking areas as infrastructure changes have impacted snow storage areas. Total Maintenance 4,400,555 4,967,169 3,627,155 3,050,106 2,692,479 4,554,501 Enhancement of Town Assets Vail Village Info Booth 100,000 - - - Remodel, including addition of restrooms and guest enhancements Interactive Vail map 00,000 Design and build interactive Vail map for mobile and web; offset by $50K cost share with VLMD (in revenue above) Guest Services Enhancements/Wa coding 1,376,914 - Guest Service / Wayfinding enhancements outside of VRA district East Vail Fire Station 150,000 1,500,000 Renovation of East Vail fire station Energy Enhancements 347,944 - Implementation of energy audit enhancements; includes LED lighting project with shared cost of $170K from Holy Cross Fire Equipment 22,153 16,000 2015: $20K set of equipment for ladder truck; 2016 $16K request for fire hose replacement rary Self-Check System Updates = 16,0 , p ace and sero fygate repent requested st Meadow Drive Snowmelt 50,000 750,000 750,000 Snowmelt major repairs from Solaris to Austria House/Covered Bride are st Vail Interchange Sidewalk Repair - 500 - Underneath the 1-70 bridge sidewalk is damaged Fire Truck Replacement 2,883 Rollover of 2014 replace pumper truck from 1999 C-4 Neighborhood Road Reconstruction 475,000 200,000 4,250,000 4,600,000 East Vail roads; $25K for design and $450K in 2015 for shared project with ERWSD on Rockledge Rd; East Vail rods reconstruction design in 2018, Phase I in 2019, Phase II in 2020, Phase III was eliminated. C-5 Neighborhood Bridge Reconstruction 600,000 1,000,000 Nugget Lane and Bridge design in 2015-2016 and construction in 2017-2018. Partial Funding is from Federal grants; Lupine Bridge repairs in 2018 Replacement of all (30) cylinders/compressors purchased in 2007; Updated model addresses safety issues that have Fire Breathing Apparatus 17,862 been identified in the current model, such as failure in high temperature environments; New units would also allow interoperability with surrounding departments who have gone to this updated unit type. Proposed town contribution toward expansion and remodel of Colorado Ski Museum Replace parking system in both structures (LH parking structure system had been scheduled for replacement in 2006); Parking Entry System / Equipment 149,153 - Better financial reporting and potential to interface with variable message signs and other parking systems across town; Partially reimbursed by VRA 21 9/15/2015 9/15/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5-year plan Revisions / newly added project Amended * Placeholder items 2015 2016 2017 2018 2019 2020 Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only Radio Equipment replacement - 600,000 - - include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018) Bus Camera System 350,000 - 15,000 15,000 Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc. Hybrid Bus Battery Replacement 440,000 - - - - Scheduled replacement; Estimated life of 6 years Replace Buses 50,480 3,524,000 2,804,400 2015: ADA van for on-call pickups; 2016: 8 buses scheduled for replacement ($440.5K per bus); 2018: 6 buses scheduled for replacement ($467.4K per bus) Bus Wash Equipment mimi175,000 250,000 Interior equipment needs replacement, original' equipment 20 years old Buzzard Park Window Replacement Replace windows at town-owne ,em ee ho sin Municipal building remodel 1,500,000 5,000,000 Planning money shifted to 2015; 2016/2017 amount is a placeholder for a significant remodel should a complete reconstruction not occur. This cost is an estimate only, actual cost will depend on the scope of the project. Public Works Shops & Maintenance Buildings - - 15,000,000 Expansion and remodel based on approved master plan for the Public Works shop complex _Ftblic VExterior wash area for large trucks not safe in the winter; request also includes improvement to how the waste water is Works Equipment Wash Down/WQ Im - 250,000 = disposed of #` Total Enhancements 5,582,389 11,415,000 1,343,000 5,920,400 20,015,000 4,615,000 New Assets Frontage Road improvements (VRA) - - - 100,000 - Currently in 2015; pushed to 2019 (design in 2018) based on VVMC plans for expansion; From LH Parking structure to Municipal building; funded by VRA see transfers below Chamonix Housing Development 2,000,000 - - - 2015 for infrastructure only; Construction currently unfunded 1-70 Underpass (VRA) 1,660,591 3,250,000 3,250,000 2015-2018 is the town's portion of this project since we were awarded RAMP funding from CDOT and includes the budget increase approved by both Council and CDOT Lionshead Parking Structure Entry (VRA) 273,047 - - - Final construction bills, and to complete landscaping, lighting and artwork installation head Medians V 1_400.000 Median, construction from LH par ' s cture to Vail S East LH Circle pathway to Dobson (VRA) - 100,000 790,000 - Improve connection from the E LionsHead bus stop to Dobson; Per Council 9/16/14 push out one year pending Evergreen/VVMC projects; planning/design in 2016 Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts); planning/design in 2016; Per Dobson Plaza (VRA) - 100,000 975,000 Council 9/16/14 push out one year pending Evergreen/VVMC projects Buy-down Program 402,118 - - Carry-forward of program funding Buy-down Program Funded by Pay -in-Lieu 900,143 - - Carry forward current balance of program funding: Housing funded directly by Pay-in-Lieu fees collected from developers Total New Assets: 5,235,899 3,450,000 5,015,000 100,000 3,600,000 1,400,000 Total Expenditures 15,218,843 19,832,169 9,985,155 9,070,506 26,307,479 10,569,501 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority 2,349,470 3,500,000 5,065,000 150,000 3,650,000 1,450,000 1-70 underpass, Frontage Rd improvements; East LH and Dobson Plaza improvements; annual LH parking structure Transfer to RETT - (3,900,000) - maintenance $50K - - Transfer to RETT for Golf Clubhouse project Revenue Over (Under) Expenditures 195,924 (7,561,728) 7,555,235 4,032,533 (9,215,471) 4,717,124 Beginning Fund Balance 20,855,316 21,051,240 13,489,512 21,044,747 25,077,280 15,861,810 25,077,280 15,861,810 20,578,934 Ending Fund Balance 21,051,240 13,489,512 21,044,747 9/15/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Parking Structure Mtce $ 680,000 $ 675,000 $ 690,000 $ 690,000 $ 690,000 $ 690,000 Project Code: CMT007 Project Manager: John King Description of project: Energy Audit Savings (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) Vail Transportation Center Concrete and Caulking Repairs 30,000 30,000 30,000 30,000 30,000 30,000 Equipment Replacement 30,000 30,000 30,000 30,000 30,000 30,000 Expansion Joint Replacement 30,000 25,000 25,000 25,000 25,000 25,000 Hot Water Heater Deck Sealing 10000 30,000 30,000 30,000 30,000 30,000 Deck Topping Replacement 60000 Elevators 10000 10,000 10,000 10,000 10,000 10,000 Ventilation System Repairs 35,000 30,000 30,000 30,000 30,000 30,000 Flooring 25,000 10,000 10,000 10,000 10,000 10,000 Fire System Replacement 25,000 25,000 25,000 25,000 25,000 25,000 Electrical and Lighting 10,000 30,000 30,000 30,000 30,000 30,000 Painting and Rust Control 20,000 20,000 20,000 20,000 20,000 20,000 Paint Stripes 25,000 15,000 15,000 15,000 15,000 15,000 HVAC and Plumbing 30,000 30,000 30,000 30,000 30,000 30,000 Interior Finishes 15,000 15,000 15,000 15,000 15,000 15,000 Locker Replacement Roofs, Walls, Doors 15,000 15,000 15,000 15,000 15,000 15,000 Security 5,000 15,000 15,000 15,000 15,000 15,000 Structural Inspection 15,000 15,000 15,000 15,000 Structural Repairs 20,000 20,000 20,000 20,000 20,000 20,000 Automatic Doors - Terminal Bid. 20,000 20,000 20,000 20,000 20,000 Terminal Building 10,000 10,000 10,000 10,000 10,000 Windows 5,000 5,000 5,000 5,000 5,000 5,000 Vail Information Center 15,000 20,000 20,000 20,000 20,000 20,000 Ski Museum 15,000 20,000 20,000 20,000 20,000 20,000 Terminal Building 15,000 20,000 20,000 20,000 20,000 20,000 Parking Booths 10,000 10,000 10,000 10,000 10,000 10,000 Lionshead Transportation Center Expansion Joint Replacement 25,000 25,000 25,000 25,000 25,000 25,000 Concrete Repairs 25,000 25,000 25,000 25,000 25,000 25,000 Equipment replacement 15,000 10,000 10,000 10,000 10,000 10,000 Fire system Replacement 10,000 5,000 5,000 5,000 5,000 5,000 Flooring Electrical and Lighting 30,000 Deck Sealing 10,000 10,000 10,000 10,000 10,000 10,000 Deck Topping Replacement 50,000 Interior Finishes 10,000 5,000 5,000 5,000 5,000 5,000 Painting and Cleaning 25,000 30,000 30,000 30,000 30,000 30,000 Stripe painting 10,000 10,000 10,000 10,000 10,000 10,000 Roofs, Walls, Doors 10,000 20,000 20,000 20,000 20,000 20,000 Structural Inspection 20,000 20,000 20,000 20,000 20,000 Structural Repairs 40,000 40,000 40,000 40,000 40,000 40,000 Snowmelt Stairs Roofs, Walls, Doors, Windows Interior Finishes Subtotal LionsHead 275,000 270,000 270,000 270,000 270,000 270,000 C-1 9/15/2015 Capital Budget - Project Detail Project Name: Facilities 2015 2016 2017 2018 2019 2020 $ 706,760 $ 319,125 $ 419,625 $ 436,000 $ 396,750 $ 715,500 Project Code: CMT005 Project Manager: John King Community Development building Stucco patching / painting (10 yrs) 25,000 Window repair (10 yrs) Door replacement Roof - damage only Roof replacement (2020) 60,000 Interior walls and ceilings (6 yrs) Interior flooring (13 yrs) 25,000 Kitchen update incl. appliances (2018) 25,000 Restrooms - remodel 20,000 Boilers (2) (2023) Air handling unit relacement (2023) Furnace (2023) and expansion tank (2024) Hot water heater (2020) 8,000 Fire Station I (East Vail) Misc. Repairs 5,Q 5,000 5,000 Budget for Full Remodel in 2016 Stucco patching / painting (10 yrs) Wood siding clean & paint (5 yrs) ; Replace 2017 Window repair (10 yrs) Door replacement Overhead garage doors Wood decks - rebuild Facility interior: carpet (15 yrs) Facility interior: paint (7 yrs) Hot water heater (2025) Compressor - replacement Radiant Heat tube replacement (2022) Exhaust extraction system replacement (2017) 30,000 Generator replacement (2014) enclosure only 14,000 Fire Station II (Main Vail) Fully Remodeled in 2013 Stucco patching / painting (10 yrs) Wood siding clean & paint 20,000 Wood siding replacement Window repair Door replacement Overhead garage doors Sloped roof replacement 2023 Gutters, Downspouts and Heat Trace Facility interior: carpet (15 year 2023) Facility interior: tile floor (15 year 2023) Facility interior: paint (7 yrs) 15,000 Hot water heater 2,500 Radiant Heat tube replacement (2022) Exhaust extraction system replacement (2023) Generator replacement (2028) (new in 2013) misc repairs 5,000 5,000 7,500 5,000 5,000 Fire Station III (West Vail) Misc. Repairs 5,000 5,000 7,500 5,000 5,000 10,000 Install water softner. Hard water is damaging applian 5,500 Full Remodel in 2013 Wood siding clean & paint (5 yrs) Library Misc. repairs 1111!r7,500 Window repair (10 yrs) Door replacement (2018) Metal roofing (2020) Skylights mtce ; replacement 2022 C-2 9/15/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Facilities $ 706,760 $ 319,125 $ 419,625 $ 436,000 $ 396,750 $ 715,500 Project Code: CMT005 Project Manager: John King Facility interior: carpet (12 yrs) Kitchen (2022) Restrooms (2) Boiler (1) replacement (2025) Expansion tank for boiler Hot water heater replaced in 2013 Air Handling unit (2023) Air compressor (2021) Fire panel (2026) Security system Lionshead Welcome Center Misc. Repairs 5,000 5,000 5,000 10,000 5,000 5,000 Lionshead Transit Center Misc. Repairs 5,000 5,000 5,000 7,500 5,000 5,000 Police Dept " Will be adjusted based on plans for Muni redevelopment Stucco patching / painting (10 yrs) PW Wood siding (6 yrs) Stone Veneer (10 yrs) Windows and doors.(10 yrs) 80,000 Rebuild balconies 50,000 Roof (2017) 100,000 Gutters and downspouts (2017) 7,500 Subsurface concrete parking repairs (8 yrs) 50,000 Interior Finishes 40,000 20,000 20,000 20,000 Interior flooring (13 yrs) done in 2014 Kitchens (2) one in 2015; second in 2017 8,000 10,000 Locker rooms and restrooms (16 yrs) Boiler replacement (3) 45,000 Re -tube Boilers (5) (10 yrs) Circulation pumps (3 yrs) Expansion tanks (4) 12,500 Hot water heaters (2) (17 yrs) Air Handling units (2) 45,000 25,000 75,000 Interior Cooling units (4) (2017) Parking garage heaters (5) 6,875 6,875 Rooftop units (7) (2020) 125,000 Exterior Air conditioning units (2) (2027) Electrical equipment (switch panels) (9) (2026) Fire panel 35,000 Elevator drive and controls 43,750 Elevator cab remodel 20,000 Public Works Administration Misc repairs 5,000 2,000 2,000 2,000 5,000 Damaged sections of heated walkways (8 yrs) 50,000 Wood siding clean & paint (5 yrs) 10,810 Window repair (10 yrs) 65,000 Roof Facility interior: carpet (15 yrs) (2018) 25,000 Facility interior: paint (10 yrs) 15,000 Kitchen update incl. appliances 15,000 Restrooms (2) (15 yrs) Boiler replacement 10,000 10,000 Circulation pump (13 yrs) Expansion tank (2018) 6,500 Hot water heater replacement Public Works Shop and Bus Barn Heated concrete slabs - minor mtce (3 yrs) Heated concrete slabs - replace damage 7yrs) C-2 9/15/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Facilities $ 706,760 $ 319,125 $ 419,625 $ 436,000 $ 396,750 $ 715,500 Project Code: CMT005 Project Manager: John King Wood siding clean & paint (5 yrs) 45,000 Wood siding 25% replacement (5 yrs) (2021) 10,000 Window repair (2020) 10,000 Doors: cyclically rept. Locks, weather stipping (3 yrs) 15,000 Metal door repair (5 yrs) 25% per year 10,000 10,000 Window replacement (25% every 5 yrs) 20,000 Overhead garage door 11' (replace section 25%) (4 yrs) Overhead garage door 22' (replace section 25%) (4 1 15,000 Steel doors ( replace section 25%) (7 yrs) Roofing (replace portion 30%) 45,000 Restrooms remodel 25,863 8,750 Locker rooms (2018) Boiler replacement 20,000 Expansion tank replacement (2018) 7,000 Circulation pumps (3) (5 yrs) 10,000 Hot water heater replacement 3,125 3,125 Furnace replacement (2 of 9 total) Radiant Heat tube replacement (5 yrs): Bay 62,813 62,813 Radiant Heat tube replacement (5 yrs): Bus barn (2017) Compressors (2018) 5,000 Vehicle service lift replacement (2) 20,000 Vehicle paint booth - replace air cleaning unit 24,375 24,375 Exhaust extraction system replacement 30,000 Fuel level monitor system replacement Water recycle unit replacement (2017) Bus Wash Equipment 45,000 Fire panel (2021) Snowmelt Boilers Annual Maintenance/repairs 50,000 50,000 50,000 50,000 50,000 50,000 Lift StandMW Ford Park 2,000 20,000 Vail Valley Drive 80,000 2,000 Ski Museum Mis. Repairs 5,000 5,000 5,000 5,000 5,000 10,000 Facility interior: carpet (2018) 20,000 Restroom 6,250 Hot water heater replacement (18 yrs) Air conditioning unit (2022) Vail Village Info Center Heated concrete slabs - replace damage (7 yrs) Stucco patching / painting (10 yrs) Stone Veneer (6 yrs) Windows and doors.(10 yrs) Restroom (15 yrs) Facility interior: tile repair (10 yrs) Facility interior: paint (6 yrs) Transit Offices Heated concrete slabs - replace damage (7 yrs) Stucco patching / painting (10 yrs) Stone Veneer (6 yrs) Windows and doors.(10 yrs) Skylights maintenance (10 yrs) 10,000 Skylights replacement 25% (7 yrs) (2018) 50,000 Facility interior: carpet (13 yrs) 15,000 Facility interior: tile repair (10 yrs) Facility interior: paint (6 yrs) 10,000 Restrooms and locker rooms (15 yrs) C-2 9/15/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Facilities $ 706,760 $ 319,125 $ 419,625 $ 436,000 $ 396,750 $ 715,500 Project Code: CMT005 Project Manager: John King Stucco patching / painting (10 yrs) done in 2014 25,000 Wood siding repairs (5 yrs) Window repair (10 yrs) Doors: cyclically rept. Locks, weather stipping (3 yrs) 10,000 Railings maintenance (5 yrs) Railings replacement (2018) 30,000 Stairways and landings: wash and seal (4 yrs) 3,000 Roof (2023) Gutters, downspouts and heat trace (2023) Washers and dryers replacement 8,750 Boiler replacement done in 2014 Expansion tanks (2018) 7,000 Circulation pump replacement (7 yrs) 10,000 C-2 9/15/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Capital Street Mtce $ 1,332,723 $ 1,290,000 $ 1,320,000 $ 1,145,000 $ 1,150,000 $ 1,270,000 Project Code: CMT004 Project Manager: Tom Kassmel Charlie Turnbull Description of project: Streetscape repair 67,000 53,000 55,000 58,000 61,000 64,000 Pavement Inspection 20,000 - 17,000 - 18,000 Data Collection/Intern - - 9,000 10,000 10,000 Stripping 34,000 31,000 32,000 34,000 35,500 37,000 Crack Seal 115,000 - 6,000 6,000 6,000 Aspahlt Patching 53,000 42,000 44,000 46,000 48,000 51,000 Concrete Repair 46,000 53,000 39,000 58,000 43,000 45,000 Guardrail Repair 13,000 11,000 11,000 41,000 12,000 45,000 Surface Seal 205,000 190,000 200,000 - 240,000 250,000 Asphalt Mill & Overlay 335,000 630,000 630,000 611,000 - - Drainage Improvement 67,000 53,000 55,000 58,000 275,000 290,000 Storm Water Management 60,000 63,000 66,000 70,000 73,000 77,000 Bridge Improvement - 47,000 50,000 52,000 - 57,000 Retaining Wall Repair - - - 225,000 225,000 Sub Total 1,015,000 1,173,000 1,199,000 1,043,000 1,046,500 1,157,000 Contingency (-10%)/Misc. 101,500 117,000 121,000 102,000 103,500 113,000 Streetscape repair Maintnenace of streetcape areas Pavement Inspection Bi -Annual Surface Pavement Inspection of all the Town Roads. This allows us to montior and evaluate road conditions. Data Collection/Intern Collect and update GPS data inventory(Draiange, Street Lights, Signs, etc...) Stripping Stripe all of the Town roads Crack Seal Seal cracks within all of the town roads. Townwide every 5 years. Spot sealing every year. Aspahlt Patching Full depth and skin asphalt patches as needed throughout the town. Concrete Repair Concrete repair thorughout the town. Guardrail Repair Guardrail repair throughout the town. Surface Seal Slurry and Chip seals on town roads as part of the towns pavement maintenance program. Asphalt Mill & Overlay Asphalt mill and overlays on town roads as part of the Town's pavement maintenance program Drainage Improvement Drainage Improvement projects throughout the town. Storm Water Management Maintenance of Storm Sewer System, contract cleaning, water quality improvement programs. Bridge Improvement Minor Bridge improvements as identified in the biannual bridge inspection reports. Retaining Wall Repair Major Retaining Wall Repair every 20 years Contingency Unforseen Capital Street Maintanence issues that come up throughout the year C-3 9/15/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Neighborhood Road Reconstr. $ 475,000 $ - $ - $ 200,000 $ 4,250,000 $ 4,600,000 Project Code: CSR007 Project Manager: Tom Kassmel Description of project: Rockledge Draiange Improvement/Joint ERWSD Design $ 25;000.00 Construction $ 450,000.00 East Vail Road Reconstruction Phase 1 (2.0 miles) (Meadow Dr, Juniper, Streamside E&W, Nugget, Glen Falls, Falline, Columbine, Spruce Way) Design $ 200,000.00 Construction $ 4,000,000.00 East Vail Road Reconstruction Phase II&III (2.3 miles) (Snowshoe, Grouse, Ute, Black Bear, Black Gore, Main Gore, Gore Circle, Meadow Dr ) Design $ 250,000.00 Construction $ 4,600,000.00 C-4 9/15/2015 Capital Budget - Project Detail Project Name: Neighborhood Bridge Reconstr. 2015 2016 2017 2018 2019 2020 $ 600,000 $ 700,000 $ 1,000,000 $ 1,050,000 $ - $ - Project Code: CSR008 Project Manager: Tom Kassmel Description of project: Major Bridge Rehabilitation Projects Kinnickinnick, West Forest Rd $ 700,000.00 Lupine $ 350,000.00 Nugget Lane Bridge Reconstruction Design $ 300,000.00 Construction $ 700,000.00 Bridge Rd Replacement Design $ 300,000.00 Construction $ 1,000,000.00 C-5 9/15/2015 23 9/15/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5-year plan Revisions / newly added project Amended ' Placeholder items 2015 2016 2017 2018 2019 2020 5% 5% 3% 39/6 39/6 Revenue Real Estate Transfer Tax 6,190,000 6,500,000 8,450,000 8,655,000 7,241,000 7,458,000 2016 5% increase from 2015 forecast YTD 2015 pacing slightly behind 2014 at this time; 2017 and 2018 include potential sales of Strata units; otherwise 3% per year increase Golf Course Lease 134,654 137,347 140,094 142,896 145,754 148,669 Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation Enhancement Account" (accompanying expenditure listed below) Intergovernmental Revenue 20,000 20,000 720,000 20,000 20,000 20,000 $20K Lottery fund proceeds; 2017 $700K CDOT TAP Grant for water quality improvements Project Reimbursements 943,133 - - - - �._ "" "` r" `" .p .h Donations 1,000 - - - - Recreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other 28,595 28,861 10,883 11,467 13,860 51,187 0.7% rate assumed Total Revenue 7,327,382 6,696,208 9,330,977 8,839,363 7,430,614 7,687,855 Expenditures Maintain Town Assets R-1 Annual Park and Landscape Maintenance 1,603,001 1,586,600 1,715,212 1,755,772 1,797,849 1,840,813 Ongoing path, park and open space maintenance, project mgmt.; 2017 increase due to estimated increase in park maintenance for Booth Creek Park, 1-70 underpass medians Management Fee to General Fund (5%) 309,500 325,000 422,500 432,750 362,050 372,900 5% of RETT Collections - fee remitted to the General Fund for administration Tree Maintenance 65,000 65,000 65,000 65,000 65,000 Regular maintenance for tree health within the town (spraying, removing, new trees); scale 65,000 spraying on town-owned property at approx. $120 per tree; Initiating tree-planting program for lost trees Forest Health Management 225,000 258,738 263,913 269,191 274,575 280,066 2016 added $5K public education and $4K replacement of 2 radios; increase summer crew to 6 (from 5) Street Furniture Replacement 250,020 50,000 50,000 25,000 10,000 50,000 2015 increased for recycling containers; also includes annual replacement or capital repairs, benches and bike racks R-2 Rec. Path Capital Maint 124,029 104,000 112,974 114,198 121,961 115,765 Capital maintenance of the town's recreation path system R-3 Park / Playground Capital Maintenance 98,500 100,200 108,525 106,326 104,655 Annual maintenance items include projects such as playground surface refurbishing, replacing 106,763 bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance Flood Incident repairs 804,543 - - - - - Re-stabilization of Dowd Junction path; Repairs to culverts, drainage, and preventative improvements Alpine Garden Support 67,000 69,010 71,080 73,213 75,409 77,671 Annual operating support of the Betty Ford Alpine Gardens; assumes 3% increase per year Alpine Garden Education Center 500,000 - - - - Part of Council Contributions Eagle River Watershed Support 63,240 45,000 46,350 47,741 49,173 50,648 Annual support of the Eagle River Watershed Council programs; 2016 reduced based on average annual activity and larger projects now focused in water quality budget Actively Green by 2015 Program 38,500 40,000 - - - - Council Contribution for continuation of this town-wide recycling education and certification program run by Walking Mountains Public Art - Operating 100,248 104,132 106,215 108,339 110,506 112,716 Art in Public Places programming Vail Valley Trail Connection 10,000 - - - - Council Contribution to bike trail maintenance and certification Environmental Sustainability 541,889 321,500 527,930 538,489 549,258 Environmental Sustainability programs ;$200K increase in 2017 for water quality programs, 560,244 public outreach; then 2% increase; 2014 increased by $250K for recycling education and rebate programs; 2015 includes new environmental planner position Total Maintenance 4,800,470 3,069,180 3,489,699 3,536,018 3,520,436 3,632,586 Enhancement of Town Assets Gore Valley Trail Realignment around Lionshead gondola JQpre Valley Trail Reconstruction Conoco to Donovan 50,000 600,000 Gore Valley Trail Realignment at Lionshead gondola Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion 23 9/15/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Revisions / newly added project Amended * Placeholder items 2015 2016 2017 2018 2019 2020 North Recreation Path- Sun Vail to Pedestrian Bridge - Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge Gold Peak Pickle Ball 1,050,000 Construction of Pickle Ball courts at Gold Peak Soft Surface Trails - 100,0 Trail enhancements Timber Ridge-Buffehr Creek Rd separation To finish path from TimberRidge to Roost; offset by Federal Grant of approx. $150K Ford Park Landscape Enhancement 200,00 Ford Park landscaping improvements (in current areas - no net increa ize) Glen Lyon Rec Path Bridge 150,000 Reconstruction of trail near the Glen Lyon office building Donovan Park Improvements 384,000 2015 safety improvements to playground / park (10-11 years old); includes new picnic shelter Reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft. wide Library Recreation Path Reconstruction 1,181,580 concrete trail, repairs to eroded culverts at Middle Creek and stream bank erosion repair (50 ft. section); Based on Eagle River Water District study results; Includes estimates for stream bank repairs Streambank/tract mitigation 1,000,000 400,000 400,000 400,000 (from water to bank) and riparian repairs (from bank to land area and revegetation); Project will span several years 1,000,000 500,000 1,000,000 1,000,000 1,000,000 2015 accompany repairs made with stream bank/tract mitigation for storm water and culverts; Water Quality / Storm Water 122,219 previously 2016 - 2020 was $400K each year 50,000 1,160,000 East Vail Water Quality Improvements; CDOT TAP grant funding of $770,000 in 2017 East Vail Water Quality TAPS East Vail Interchange Improvements 50,000 - 1,039,764 - - Landscaping design and construction of the interchange: $1,089,760; Applied for grant Permanent Skate Park 1,718,278 - - 2015 Permanent skate park construction for LH Parking Structure "Atrium" site. This includes $100K for integrated art and $50K for snowmelt Stephens Park Safety Improvements - 225,000 Access improvements to include extended sidewalk, new stairs and other site improvements; playground was built in 1990's Buffehr Creek Park Safety Improvements - - 210,000 Replacement 14 -yr old "catalog" playground equipment with custom build in 2019; $60K, to add a picnic shelter; previously budgeted in 2017 Ellefson Park Safety Improvements - 150,000 - Replacement 13 -yr old "catalog" playground equipment with custom build in 2018 Ford Park Portal Improvements 250,000 _ TOV portion of improvements to six portals into Ford Park; Matching contribution from Vail Valley Foundation; Ford Park Playground/Lower Bench Improvements 1,341,122 Public restrooms ($511 K), playground safety improvements ($449.9K), and $380K for lower bench improvements such as the waterline relocation, new pavers and ADA parking Vail Trail 250,000 Vail Trail from Golden Peak to East Vail Ford Park Parking Lot Slope Revegetation 100,000 - Re -vegetate the slope down toward the river at the Ford Park parking lot Redevelopment of entire park including tennis courts, covered areas and playground Booth Creek Park 372,172 2,068,880 - - - structures; Tennis court ($262K) and playground ($385K) originally budgeted in 2014 will occur when overall park is reconstructed. Slifer Plaza/ Fountain/Storm Sewer Public Art - General program / art 85,000 Repairs to Silfer Plaza fountain and storm sewe To purchase sculptures, artwork, art programs and events; remainder is re -appropriated each 449,226 85,000 85,000 85,000 85,000 year to accumulate enough funds Public Art - Winterfest 80,280 - _ _ - - Annual Winterfest event; approximate cost of $25K per year; rely on donations; carryover balance from 2014 to recognize donations. Total Enhancements 7,398,877 4,653,880 3,820,000 3,299,764 1,745,000 2,085,000 VRD-Managed Facility Projects Recreation Enhancement Account 134,654 137,347 140,094 142,896 145,754 148,669 Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance; 2015 golf maintenance building repairs; 2016 *new item at $400K for storage building; asphalt Golf Course - Other 113,983 540,399 7,204 17,200 19,989 17,049 driving and parking area; 2017 gas-fired heater & wood trim/soffits; 2018 boiler; 2019 stucco for mtc building 2015 renovate changing rooms and restrooms; 2017 low slope roof, electrical switch gears; Dobson Ice Arena 124,133 28,001 258,020 59,874 103,665 31,869 2018 town portion of interior lighting; 2019 exterior caulking and replacement of windows and doors. Overall cost increases, with some due to timing changes totals $76,428 24 9/15/2015 25 9/15/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Revisions / newly added project Increased cost from prior 5 -year planA= Amended ' Placeholder items 2015 2016 2017 2018 2019 2020 Ford Park / Tennis Center Improvements 96,930 47,476 14,893 5,645 14,509 2015 tennis club roof; 2016 clubhouse locker rooms; 2017 mechanical systems & metal 8,529 railings; 2018 wood siding/trim; 2019 brick pavers, grading & drainage. Overall increase to the 5 -year cost estimates / timing is $62,862 Athletic Fields 75,318 18,254 - _ - - 2015 restroom / storage facility structure (increase from this addition $56K); 2016 asphalt parking lot Gymnastics Center - - 37,006 2017: Restrooms Nature Center 82,871 2016 Exterior windows, doors, wood siding and slope roof Total VRD-Managed Facility Projects 545,018 854,348 457,217 225,615 283,916 206,115 New Assets Golf Clubhouse & Nordic Center 9,961,347 3,900,000 Total includes $1.165M reimbursement from VRD, allocation of Recreation Enhancement Funds $765,440, Conference Center funds of $3.81VI, current RETT funds of $538,189 (Total project cost estimated at $13.8M, which includes previously spent RETT funds of $705,571 from 2012 & 2013) Ford Park Improvements & Fields 625,275 - 2015: ADA accessible parking ($30K of total). Per Council 9/17/14 ok for $200K for pavers & $150K for waterline near BFAG; remainder of project was reviewed 10/7/14 Total New Assets: 10,586,622 3,900,000 - - Total Expenditures 23,330,987 12,477,408 7,766,915 7,061,396 5,549,352 5,923,701 Other Financing Sources (Uses) Transfer from Capital Project Fund - 3,900,000 - - Transfer from Capital Projects Fund for Golf Clubhouse project per Council review 10/7/14 Transfer from Vail Reinvestment Authority 1,718,278 - 2015 Lionshead Skate park Transfer from Conf Center Fund 1,973,553 Remainder of transfer from Conf Center Funds for Golf Clubhouse ($3.8M) and Ford Park Field projects ($3.5M) Revenue Over (Under) Expenditures (12,311,774) (1,881,200) 1,564,062 1,777,966 1,881,262 1,764,154 Beginning Fund Balance 16,282,049 3,970,276 2,089,075 3,653,137 5,431,104 7,312,365 Ending Fund Balance $ 3,970,276 $ 2,089,075 $ 3,653,137 $ 5,431,104 $ 7,312,365 $ 9,076,520 25 9/15/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Annual Park Mtc $ 1,603,001 $ 1,586,566 $ 1,715,212 $ 1,755,772 $ 1,797,849 $ 1,840,813 Project Manager: Charlie Turnbull Description of project: Staffing & Benefits 1,000,603 973,115 1,048,115 1,079,558 1,111,945 1,145,304 (15 seasonal landscapers and 6.5 full-time equivalents) includes irrigation; landscape architecture; seasonal full-time landscape supervisors Contract Labor 146,000 155,000 180,000 180,000 180,000 180,000 (tree spraying, park restroom cleaning, skate I - - - - weed management, pest control) - - - - - Prof Dev & Dues 9,100 7,980 9,100 9,100 9,100 9,100 Water & Sewer 99,910 95,000 95,000 97,850 100,786 103,809 Other Utilities 46,795 36,820 36,820 37,925 39,062 40,234 Trash Removal 14,461 28,500 28,500 28,500 28,500 28,500 Repair & Mtce (buildings, irrigation, fountains, e 71,000 71,310 80,000 82,400 84,872 87,418 Janitorial Supplies 16,500 18,500 18,500 18,500 18,500 18,500 Chemical Supplies 13,000 13,000 15,000 15,000 15,000 15,000 Flowers & Landscaping Supplies 84,194 89,014 90,000 90,000 90,000 90,000 Uniforms & safety supplies 9,742 10,743 20,000 20,000 20,000 20,000 Other Operating supplies 3,501 3,500 4,315 4,315 4,315 4,315 Heavy Equipment Charges (internal charge for 88,194 84,118 90,000 92,700 95,481 98,345 R-1 9/15/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Rec Path Capital Mtce $ 124,029 $ 104,000 $ 112,974 $ 114,198 $ 121,961 $ 115,765 Project Code: RMT001 Project Manager: Gregg Barrie Description of project: Pedestrian Bridge Inspection Report 15,000 Pedestrian Bridge Recommendations (contract) 10,000 5,000 5,000 5,000 5,000 5,000 Pedestrian Bridge Recommendations (TOV) 2,500 1,500 1,500 Recreation Path directional signage repair 5,000 7,211 10,000 10,000 7,500 Dowd Junction engineering 3,000 Deer Screen repairs 1,500 1,545 1,591 1,639 1,688 Replace Deer Screen 22,000 Path Lighting electric bill 1,915 2,011 2,111 2,217 2,328 2,444 Seeding 2,500 2,575 2,652 2,732 2,814 2,898 Vegetation Control along shoulders 1,182 1,217 1,254 1,291 1,330 1,370 Striping 500 500 500 500 500 500 Sharrows 500 525 551 579 608 638 Drainage Repairs General 12,381 15,000 17,500 17,500 15,000 15,000 Asphalt Repairs General 12,381 20,000 22,500 22,500 25,000 25,000 Unforseen Projects/Maintenance 11,670 30,000 30,900 31,827 32,782 33,765 Facilities HEO position seasonal 18,461 18,461 18,461 18,461 18,461 18,461 R-2 9/15/2015 Capital Budget - Project Detail 2015 2016 2017 2018 2019 2020 Project Name: Park / Playground Cap Mtc $ 78,250 $ 100,200 $ 108,525 $ 106,326 $ 104,655 $ 106,763 Project Code: RMT009 Description of projects: General Projects Playground surface refurbishing $ 10,000 $ 10,500 $ 11,025 $ 11,576 $ 12,155 $ 12,763 ADA Drinking Fountains/water bottle filler $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 Irrigation Wireless Conversion Stations (5/year) $ 4,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 Replace bear-proof cans ($ 1,150ea) $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 General Painting/staining etc $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 Unforseen Maintenance, Landscaping and Improvements $ 15,000 $ 35,000 $ 65,000 $ 70,000 COMMUNITY PARKS Donovan Park Shrub beds in front of pavillion $ 700 Powder coat the playground fence $ 5,000 Refinish "Mother and Child" $ 5,000 Ford Park Seal/stain all structures $ 500 Post and Chain barrier along BFW $ 10,000 Replace worn/broken equipment (spinner) $ 5,000 Replace net on suspension bridge $ 750 Reshingle Structures $ 7,500 Stairs from gazebo $ 2,500 Climbing Wall repairs $ 3,500 NEIGHBORHOOD PARKS Bighorn Park Picnic Shelter Roof $ 10,000 Sidewalk from restroom $ 17,500 Paver or Concrete Apron $ 7,500 Playground Paint/Stain structures $ 7,500 New Netting/Lashing $ 1,000 Repair willow fence $ 2,500 Replace spinners $ 1,500 Playground seating under 5-12 structure $ 1,000 Grab bars on structures $ 2,500 Site Work Steps west end playground $ 7,500 Pond and Gore Creek Bank Plantings $ 3,500 Irrigation overhaul (combine raw and tap water systems) $ 5,000 Booth Creek Park Buffehr Creek Park Picnic shelter/shades structure $ 15,000 Playground repairs $ 1,000 Picnic table pad near playground $ 3,500 Covered Bridge Pocket Park Ellefson Park Replace play structure decking $ 2,500 Sidewalk repairs $ 12,500 Picnic shelter artwork $ 5,000 Picnic shelter roof $ 10,000 Gore Creek Promenade Boulder/stream bank work $ 7,500 Landscaping improvments $ 5,000 Pirate Ship Park Replace deck net $ 750 Red Sandstone Park R-3 9/15/2015 Paint/stain $ 10,000 Replace double slide $ 4,500 Staub Park Remove/replace steps, re rade slope $ 10,000 Stephens Park Clean/stain picnic shelter $ 7,500 Replace concrete at east end of parking lot $ 7,500 Flagstone near creek access $ 7,500 Add grill at playground $ 1,500 Playground replacement design $ 5,000 Sunbird Park Paint/Stain structures $ 7,500 Climbing Wall repairs $ 3,500 Kindel Park Shrub Plantings $ 1,500 Mayor's Park Willow Park Redo irrigation $ 15,000 Curb and gutter/pan around perimeter $ 10,000 ROUNDABOUTS Main Vail Roundabout TOTAL BUDGET ESTIMATE $ 78,250 $ 100,200 $ 108,525 $ 106,326 $ 104,655 $ 106,763 R-3 9/15/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING FUND Expenditures Commission on Special Events Collection Fee - General Fund Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance Revenue Earnings on Investments Total Revenue Expenditures - General Government Ford Amphitheater Project Total Expenditures Other Financing Sources (Uses) Transfer to RETT Fund Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 300,000 300,000 300,000 300,000 16,457 17,100 17,100 17,100 316,457 317,100 317,100 317,100 11,876 2013 2014 2015 2016 Original Actual Actual Budget Proposed Revenue 218,651 19,463 1,200 Business Licenses $ 327,828 $ 332,000 $ 332,000 $ 332,000 Earnings on Investments 505 1,500 1,500 1,500 Total Revenue 328,333 333,500 333,500 333,500 Expenditures Commission on Special Events Collection Fee - General Fund Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance Revenue Earnings on Investments Total Revenue Expenditures - General Government Ford Amphitheater Project Total Expenditures Other Financing Sources (Uses) Transfer to RETT Fund Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 300,000 300,000 300,000 300,000 16,457 17,100 17,100 17,100 316,457 317,100 317,100 317,100 11,876 16,400 16,400 16,400 2014 Original Amended 2016 Actual 173,975 185,851 202,251 218,651 $ 185,851 $ 202,251 $ 218,651 $ 235,051 CONFERENCE CENTER FUND 2015 2015 2014 Original Amended 2016 Actual Budget Budget Proposed 19,463 1,200 11,200 - 19,463 1,200 11,200 - - 1,973,553 - 19,463 1,200 (1,962,353) - 1,942,890 107,772 1,962,353 - $ 1,962,353 $ 108,972 $ - $ - 26 9/15/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND Revenue Town of Vail Interagency Charge Insurance Reimbursements & Other Earnings on Investments Equipment Sales and Trade-ins Total Revenue Expenditures Salaries & Benefits Operating, Maintenance & Contracts Capital Outlay Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 2014 2015 2015 2016 Actual Original Amended Proposed $ 2,967,482 $ 3,011,352 $ 3,011,352 $ 2,931,767 59,309 - - - 14,146 14,650 14,650 14,650 60,034 148,270 148,270 104,910 3,100,971 3,174,272 3,174,272 3,051,327 934,286 994,189 994,189 1,021,433 1,508,774 1,467,757 1,467,757 1,280,567 734,910 839,700 1,255,654 821,400 3,177,970 3,301,646 3,717,600 3,123,400 (76,999) (127,374) (543,328) (72,073) 2,271,673 1,818,351 2,194,674 1,651,346 $ 2,194,674 $ 1,690,977 $ 1,651,346 $ 1,579,273 HEALTH INSURANCE FUND 2014 2015 2016 Actual Original Proposed Revenue Town of Vail Interagency Charge - Premium $ 3,150,000 $ 3,850,000 $ 3,850,000 Employee Contributions 586,473 695,000 695,000 Insurer Proceeds 714,932 - - Earnings on Investments 20,224 10,000 10,000 Total Revenue 4,471,629 4,555,000 4,555,000 Expenditures Health Inusrance Premiums HC Reform Fee Claims Paid Short-term Disability Pay Professional Fees Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 562,643 640,000 756,170 24,759 35,000 35,000 2,655,106 3,750,000 3,743,830 20,000 20,000 20,000 3,262,508 4,445,000 4,555,000 1,209,121 110,000 - 1,126,650 2,335,771 2,445,771 $ 2,335,771 $ 2,445,771 $ 2,445,771 27 9/15/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND 2014 2015 2015 2016 Actual Original Amended Proposed Revenue E911 Board Revenue $ 826,333 $ 797,382 $ 797,382 $ 742,627 Interagency Charges 1,105,027 1,099,174 1,099,174 1,175,653 Town of Vail Interagency Charge 590,961 630,588 630,588 663,214 Earnings on Investments 8,610 2,500 2,500 6,275 Other 624 - 10,000 - Total Revenue 2,531,555 2,529,644 2,539,644 2,587,769 Expenditures Salaries & Benefits 2,009,205 2,039,931 2,049,931 2,079,999 Operating, Maintenance & Contracts 409,567 489,165 489,165 513,358 Capital Outlay 2,925 - - - Total Expenditures 2,421,697 2,529,096 2,539,096 2,593,357 Revenue Over (Under) Expenditures 109,858 548 548 (5,588) Transfer to Capital Projects Fund (16,800) - - - Transfer from General Fund 22,338 22,338 - Beginning Fund Balance 780,025 769,169 873,083 895,969 Ending Fund Balance $ 873,083 $ 792,055 $ 895,969 $ 890,381 28 9/15/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE TIMBER RIDGE ENTERPRISE FUND 29 9/15/2015 2014 2015 2015 2016 Actual Original Amended Proposed Revenue Rental Income $ 1,341,308 $ 1,182,948 $ 1,182,948 $ 1,278,421 Ground Lease $ 38,787 $ - Other Income 5,136 11,900 11,900 17,650 Total Revenue 1,385,231 1,194,848 1,194,848 1,296,071 Expenditures Operating, Maintenance & Contracts 627,977 589,697 589,697 510,588 Capital Outlay 941,034 100,000 275,000 335,340 Total Expenditures 1,569,011 689,697 864,697 845,928 Operating Income (183,780) 505,151 330,151 450,143 Non-operating Revenues (Expenses) Interest on Investments 1,812 1,560 1,560 600 Loan Principal Repayment to Capital Projects (345,966) (351,155) (351,155) (356,423) Fund Interest Payment to Capital Projects Fund (143,743) (138,487) (138,487) (133,142) Revenue Over (Under) Expenditures (671,677) 17,069 (157,931) (38,822) Beginning Fund Balance 1,530,027 663,224 858,350 700,419 Ending Fund Balance $ 858,350 $ 680,293 $ 700,419 $ 661,597 29 9/15/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 15, 2015 ITEM/TOPIC: Provide an update on the progress on implementation of the 2008 Employee Housing Strategic Plan (EHSP) Action Steps to date; Discuss and consider Prioritization/Consolidation of the remaining Action Steps; and, Discuss Recommendations for Actions to continue progress towards the EHSP Goals & Objectives. PRESENTER(S): Alan J Nazzaro, Housing Manager ACTION REQUESTED OF COUNCIL: 1. Appoint a Town Council member as Council Representative to the Housing Authority bi-annually with new Council Committee Assignments. 2. Provide direction on what Council would like to see emphasized — rental or for -sale housing development or both 3. Town staff should pursue financing options related to VLHA's non-profit status and Colorado Revised Statutes (CRS) authorities and arms -length status from town government to enhance the feasibility of potential redevelopment projects; 4. Foster a climate of regional cooperation, collaboration and communication with other jurisdictions in Eagle County, which may include participation in the development of deed restricted employee housing outside the municipal jurisdiction of the Town of Vail. 5. VLHA will work with the Community Development Department and outside consultants to review current zoning regulations to investigate potential for changes that result in the creation of more deed restricted employee housing units; 6. Provide Council Candidates with housing information prior to the upcoming election. BACKGROUND: • On Sept. 2, 2008, the Vail Town Council upon the recommendations of VLHA, the Economic Advisory Committee, the Planning and Environmental Commission and Community Development Department approved Resolution No. 20, Series 2008, Adopting the Town of Vail Employee Housing Strategic Plan which sets forth background for this discussion. (EHSP copy attached to packet) STAFF RECOMMENDATION: The Community Development Department recommends the Town Council accept the VLHA recommendations and act on all of the above Council Requested Actions. ATTACHMENTS: Staff Memorandum EHSP Proposed Implementation Matrix Update Staff Memorandum dated 9/15/2015 rowN of vain Memorandum To: Vail Town Council From: Community Development Department Date: September 15, 2015 Subject: A request to consider the Vail Local Housing Authority Review of the Progress on Implementation of the 2008 Employee Housing Strategic Plan (EHSP) Action Steps to date; Recommended Prioritization/Consolidation of the remaining Action Steps and Recommendations for Actions needed to continued progress towards the EHSP Goals & Objectives. I. PURPOSE The purpose of this work session is to: provide an update on the progress on implementation of the 2008 Employee Housing Strategic Plan (EHSP) Action Steps to date; discuss and consider Prioritization/Consolidation of the remaining Action Steps; and, discuss Recommendations for Actions to continue progress towards the EHSP Goals & Objectives. The Vail Local Housing Authority (VLHA) and the Community Development Department recommend the following discussion topics / potential actions: 1. Appoint a Town Council member as Council Representative to the Housing Authority bi-annually with new Council Committee Assignments; This is allowed under the CRS Housing Authority statutes and previously there had been a member of Town Council on the Board. The Appointed Council member would act as a Council Representative in an ex -officio position on the Housing Authority Board in order to help keep Council more informed on housing issues and foster better two- way communication between them. The Housing Authority feels the need to have someone from Council actively/regularly involved with the Board to hopefully improve the working relationship between the two bodies. 2. Provide direction on what Council would like to see emphasized — rental or for -sale housing development or both; The Housing Authority Board is asking for direction from Council on types of housing, the Town Council would like to pursue. The Housing Authority is about to embark with staff on a complete review of the Housing Programs and Policies with an eye to what the Town will be doing going forward. Therefore, it is necessary to know what direction Town Council is thinking this effort 9/15/2015 should concentrate on or is it wide open to look at everything and anything that may be needed. 3. Town staff should pursue financing options related to VLHA's non-profit status and Colorado Revised Statutes (CRS) authorities and arms -length status from town government to enhance the feasibility of potential redevelopment projects; 4. Foster a climate of regional cooperation, collaboration and communication with other jurisdictions in Eagle County, which may include participation in the development of deed restricted employee housing outside the municipal jurisdiction of the Town of Vail. 5. VLHA will work with the Community Development Department and outside consultants to review current zoning regulations to investigate potential for changes that result in the creation of more deed restricted employee housing units; 6. Provide Council Candidates with housing information prior to the upcoming election. II. BACKGROUND On September 2, 2008, the Vail Town Council upon the recommendations of VLHA, the Economic Advisory Committee, the Planning and Environmental Commission and Community Development Department approved Resolution No. 20, Series 2008, adopting the Town of Vail Employee Housing Strategic Plan (see attachment). The Town Council determined that no less than thirty percent (30%) of Vail's workforce should be provided deed restricted employee housing within the Town limits as recommended. This is just a background statement taken directly from the Town Council Resolution adopting the Employee Housing Strategic Plan. Housing staff is working with the Economic Development staff and Eagle County to obtain the most current and up to date employment numbers for the Town of Vail. Anecdotally, we know that employers are having a very hard time right now filling positions due to housing costs, e.g. VVMC and Sweet Basil to name two. Council determined that in order to achieve the established goal it is critical to create an employee housing strategic plan establishing and clarifying the objectives and action steps essential to achieve the stated goal and that the Employee Housing Strategic Plan will direct policy and budget decisions in order to achieve the community's stated goal. Finally, it was stated that it is the intention of the Council and the Housing Authority to implement the Employee Housing Strategic Plan. Attached is a current update of the EHSP Implementation Matrix. The list of action items from the EHSP includes items completed (i.e., requiring no further action or in place and operational), those that require additional or continued work and those given the lowest priority due to being less relevant today. It is noted that the EHSP was created in 2008 based on community and Town discussions dating from 2006. For several years prior to 2008, Vail and Eagle County experienced significant growth in the resort markets, which rapidly increased real estate demand and prices. This resulted in very tight rental housing conditions due to job growth. Subsequent to the 2008 EHSP adoption, local, national and global economic Town of Vail Page 2 9/15/2015 conditions changed radically. This caused a significant downturn in local business conditions. This severe recession decreased real estate demand; caused building activity to cease; and resort market activity declined. One result was some out- migration of local residents and falling housing demand, both renal and for -sale. Over the past couple of years the resort market has strengthened significantly. Real estate activity (both sales activity and new construction) has increased, and the rental housing market is again at full occupancy. It appears that the Vail and Eagle County market is entering a phase of very strong demand for housing of all types. Historically, when the regional economy is in a strong growth phase Vail experiences labor shortages due to increased competition from down -valley employers and a shortage of housing options in the Town. Current trends suggest that housing conditions for local residents will continue to tighten for the foreseeable future. EHSP NEXT STEPS This review is a prelude to a more thorough and complete review of the entire EHSP and all TOV Housing Programs & Policies to be accomplished with an outside consultant and Community Development Department staff assistance over the next several months. This comprehensive review and update will include: Update Vail's Employee Housing Strategic Plan; Update to the Economic Impact of Employee Housing in Vail Report; Update to the 2006 Housing Generation Rate Rational Nexus Study; Identify potential sources of revenue and funds to implement the Town's housing program; and Recommendations for zoning and policy changes. This work will be done with Council consent, under the direction and guidance of the VLHA in full working cooperation with town staff. VLHA is partnering with the Town to fund this effort and sees this as a much needed examination of where we have been, where we are and where we need to go at a very critical time with the economic growth currently being experienced in Vail and all of Eagle County. III. ACTION REQUESTED OF TOWN COUNCIL 1. Appoint a Town Council member as Council Representative to the Housing Authority bi-annually with new Council Committee Assignments; this is allowed under the CRS Housing Authority statutes and previously there had been a member of Town Council on the Board. The Appointed Council member would act as a Council Representative in an ex -officio position on the Housing Authority Board in order to help keep Council more informed on housing issues and foster better two-way communication between them. The Housing Authority feels the need to have someone from Council actively/regularly involved with the Board to hopefully improve the working relationship between the two bodies. 2. Provide direction on what Council would like to see emphasized — rental or for -sale housing development or both; The Housing Authority Board is asking for direction from Council on types of housing, the Town Council would like to pursue. The Housing Authority is about to embark with staff on a complete review of the Housing Programs and Policies with an eye to what the Town will be doing going forward. Therefore, it is necessary to know what direction Town Council is thinking this effort should Town of Vail Page 3 9/15/2015 concentrate on or is it wide open to look at everything and anything that may be needed. 3. Town staff should pursue financing options related to VLHA's non-profit status and Colorado Revised Statutes (CRS) authorities and arms -length status from town government to enhance the feasibility of potential redevelopment projects; 4. Foster a climate of regional cooperation, collaboration and communication with other jurisdictions in Eagle County, which may include participation in the development of deed restricted employee housing outside the municipal jurisdiction of the Town of Vail. 5. VLHA will work with the Community Development Department and outside consultants to review current zoning regulations to investigate potential for changes that result in the creation of more deed restricted employee housing units; 6. Provide Council Candidates with housing information prior to the upcoming election. Does Town Council wish to appoint one of its members as a Representative to the Housing Authority to foster improved communications and a better working relationship between the two entities? Does Town Council have a preference for using for -sale housing development over rental projects to achieve the EHSP Goals or do they prefer to let supply and demand and market conditions determine housing needs to pursue? Does Town Council find that it is in the best interest of the Town to pursue additional housing project financing options, beyond existing town resources through the auspices of the CRS legislated powers of the Housing Authority and their non-profit status? Does Town Council agree that the housing issues facing the Town are regional in nature and that cooperation with other jurisdictions could add resources both manpower -wise and financially to the effort to find solutions? Is it Town Council's desire to have the VLHA take an active role and to coordinate and help guide the review of the Town's Housing Programs and Policies with staff and consultant assistance? Does Town Council direct staff to prepare housing information packets for immediate distribution all certified Candidates in the up -coming Town Council elections this fall? IV. STAFF RECOMMENDATION The Community Development Department recommends the Town Council accept the VLHA recommendations and act on all of the above Town Council Requested Actions. V. ATTACHMENTS A. 2008 Employee Housing Strategic Plan Town of Vail Page 4 9/15/2015 B. EHSP Implementation Matrix Update 2015 C. Overview of the Town of Vail Employee Housing Policies and Programs Town of Vail Page 5 9/15/2015 TOWN Employee Housing Strategic Plan "To ensure there is deed restricted housing for at least 30% of Vail's workforce within the Town of Vail" September 2, 2008 Adopted by Resolution No. 20, Series of 2008 9/15/2015 In acknowledgement of the commitment to ensure deed -restricted housing options for at least 30% of Vail's workforce within the Town of Vail Vail Town Council Vail Local Housing Authority Dick Cleveland, Mayor Mark Ristow, Chairman Andy Daly, Mayor Pro -Tem Sally Jackle Kevin Foley Steve Lindstrom Mark Gordon Ethan Moore Farrow Hitt Kim Newbury Kim Newbury Margaret Rogers Planning and Environmental Commission Bill Pierce, Chair Rollie Kjesbo, Co- Chair Michael Kurz Sarah Paladino Scott Proper Susie Tjossem David Viele Vail Economic Advisory Council Local Employers Mark Gordon Vail Resorts, Inc. Dick Cleveland Town of Vail Alan Koslof Vail Valley Medical Center Bob Boselli Tivoli Lodge Greg Moffet Marriott Resort Rick Scapello Vail Cascade Hotel and Spa Robin Litt Vail Plaza Hotel Sally Hanlon Troy's Ski Shop Bill Jensen Vail Plaza Hotel Rob Levine Sonnenalp Hotel M. Joseph McHugh Sweet Basil Pam Stenmark Mark Cervantes Matt Morgan Brian Nolan RRC Associates, Inc Steve Kauffman Chris Cares Tori Franks Rayla Kundolf Bob McNicols O�1A2 Employee Housing Strategic Plan 9/15/2015 Table of Contents Purpose 5 Time Frame 6 Threats, Weaknesses, Strengths, & Opportunities 6 Objectives 9 Policy Statements 11 Action Steps 12 Implementation Matrix 19 Roles and Responsibilities 21 Appendix 23 a. Glossary b. Resolution Adopting the Employee Housing Strategic Plan c. Process Timeline d. Existing "Conditions" Survey Results (to be added upon completion) 3 Employee Housing Strategic Plan 9/15/2015 i w V! �!-0� , Employee Housing Strategic Plan 9/15/2015 TOWN OF VAIL EMPLOYEE HOUSING STRATEGIC PLAN BACKGROUND In 2006, through the Vail 20/20 Focus on the Future process the community established a housing goal. It is as follows: "The Town of Vail recognizes the need for housing as infrastructure that promotes community, reduces transit needs and keeps more employees living in the town, and will provide enough deed -restricted housing for at least 30 percent of the workforce through policies, regulations and publicly initiated development " Based upon the community's work, the Vail Town Council has confirmed the Town of Vail recognizes deed restricted employee housing as basic infrastructure. This type of housing allows employees to live within the town, promoting community, and improving the quality of our local workforce, thereby supporting the local economy, and reducing regional transit needs. The Employee Housing Strategic Plan (EHSP) seeks to meet the expectations established by the community and confirmed by the Town Council and provide enough deed -restricted housing for at least 30 percent of the community's workforce to live in the Town of Vail through a variety of policies, regulations and publicly initiated development projects. PURPOSE The EHSP is a decision-making guide for the implementation of employee occupied housing programs. The EHSP documents the Town's current approaches to ensuring employee housing. It identifies the goal, outlines methods and defines action steps the Town will pursue. In addition, the Appendices provide background information on Town housing definitions, policies, and initiatives. This information is provided as an additional resource. The EHSP also recognizes and affirms the importance of Vail constantly serving as a regional partner in the provision of employee housing. 70WO . 5 Employee Housing Strategic Plan 9/15/2015 The EHSP is meant to lead the actions of Staff, the Vail Local Housing Authority and the Vail Town Council in future decisions regarding funding and development of employee housing in Vail. PLANNING TIMEFRAME The EHSP is based on a five -to -ten year planning horizon; it looks well into the future anticipating the needs for employee housing over time. The EHSP also contains identified 'action steps" targeted for a one to three year period. These action steps will need to be evaluated annually and it is anticipated that they will be updated at least every three years as market conditions change. THREATS, WEAKNESSES, STRENGTHS & OPPORTUNITIES It is important to recognize and plan for the threats, weaknesses, strengths and opportunities that exist in the Town of Vail as well acknowledge the broader trends that impact Vail. Threats O M ■ Increasing Competition For Employees o Within the next ten -years: ✓ Conservative estimates predict 2,000 new jobs will be created by development and redevelopment within the Town of Vail - The majority of these jobs will be service sector ✓ It is estimated that at least 7,500 new jobs will be created between Eagle Vail and Gypsum in the next ten years - The majority of the these jobs will be service sector ✓ It is estimated the Ginn Development will add 1,000 new jobs ✓ Lake County and Garfield County are both experiencing job growth - The oil and gas industry and mining generally pay substantially more than the service jobs being created in Eagle County ✓ State of Colorado predicts overall job growth of 23% (DOLA) 6 Employee Housing Strategic Plan 9/15/2015 ■ Real Estate Trends o Real estate in the Town of Vail is expensive as compared to the rest of the region as well as compared to the national market o The conversion of locally occupied housing to second homes o The free market focuses on the housing desires of second homeowners o Increasing cost of construction o Local real estate values continue to trend upward o The gap between what locally earned wages can afford and free market housing prices continues to increase ■ Unique Geographic Constraints o Vail Pass on the East o Dowd Junction on the West o Limited undeveloped land within the Town of Vail o Surrounded on the north and south by National Forest and Bureau of Land Management lands o Farthest employment center from the Eagle County population base ■ Cost of Commuting o The cost of gas continues to increase o Public transportation does not provide a viable alternative to all communities o The availability and cost of parking is prohibitive Weaknesses ■ Politics o Historical lack of political will for developing new employee housing o Previously, no clear policy direction for the provision of employee housing o Lack of Town owned land zoned for employee housing o There is not dedicated funding for employee housing o At the beginning, failure to plan for the housing needs of Vail employees 7 Employee Housing Strategic Plan 9/15/2015 ■ Real Estate Market o Lack of free market homes affordable to local employees o Potential home buyers get less "bang for the buck" in Vail as compared to the region o Deed restricted housing developed does not provide a full spectrum of housing types (i.e., single family homes and seasonal rental units) ■ Lack of permanent employees hired by local businesses o The jobs being generated by redevelopment are predominately lower paying seasonal service jobs o Added challenge to establishing a diverse community Strengths ■ Community support for creating new employee housing ■ Clarity around the Town's adopted housing goal ■ Regulatory requirements o Commercial Linkage o Inclusionary Zoning ■ Vacant land owned by the Town ■ Strong local financial conditions o Bonding capacity o Strong local tax base o Potential to invest in employee housing • Regular private reinvestment in development ■ Expanding partnership opportunities with local businesses and governments • Current deed restricted housing stock ■ The "Vail" brand Opportunities ■ Town Initiated o Employee Housing Strategic Plan o Town owns significant vacant land o Rezoning of Town owned vacant land o Land Use Plan amendments o Annexation of land adjacent to the Town 0 7woft )� Employee Housing Strategic Plan 9/15/2015 o Ability to reallocate existing revenue o Bonding capacity o Ability to go to the voters for a dedicated funding source o Partnerships with local employers o Public -Private partnerships for development o Potential United States Forest Service Land Swaps • Regional Opportunities o Other local governments are addressing the housing need as well o Significant vacant land o Partnerships with local employers o Public -Private partnerships for development o 'The Valley Home Source" ■ Current stagnation in real estate values OBJECTIVES A. Provide housing to address needs generated by new development or redevelopment. It is documented and understood that new development will require additional employees and a goal of the EHSP is to provide for that housing. This goal is also referred to as " Keep Up" in the EHSP; going forward the Town will attempt to address the increase in demand from new employees by requiring deed -restricted housing as a condition of new development or redevelopment. The Town will encourage developers to provide a range of housing choices for the entire spectrum of jobs that are being created by the new development. B. Respond to the existing affordable housing shortfall by pursuing a number of identified programs and development opportunities. MnOva- 9 This goal is also referred to as 'Catch Up" in the EHSP; it describes efforts to address deficiencies in the available housing inventory that have arisen over a period of years. Employee Housing Strategic Plan 9/15/2015 C. Call for any deed -restricted housing that is required as a condition of development to be constructed at the time new development occurs. By dispersing year-round housing multiple objectives are met: neighborhoods are occupied throughout the year enhancing security and encouraging activity. Economies are achieved by having developers integrate deed -restricted housing at the time they are constructing other uses, and construction of new residences occurs at the time the demand is first triggered. D. Creation and maintenance of housing in Vail for emergency and key service workers. In Vail, where weather and the regional road system create periodic strains, this is especially important. The Town will also work with other businesses that provide services essential to municipal operations to encourage they have critical employees living within the Town of Vail. The Town will offer partnership opportunities to these types of employers. E. Actively address affordable housing for Vail workers to ensure that the community remains competitive in economic terms. With the number of Down -Valley jobs continuing to increase, there will be competition for workers; Vail will work to provide appropriate housing to ensure that the Town remains attractive in the regional job market. F. Increase and maintain deed -restricted housing within the Town to encourage the efficient use of resources by placing employees closer to their place of work. MnOva- 10 It is understood there is a reduced need for personal automobiles and reduced transit costs when home and work are in close proximity to one another. Also, there may be changes in workforce demographics that result in opportunities to reduce parking associated with affordable housing in selected locations. To the extent these opportunities can be realized, without negative impacts on the overall community, they will be explored. Employee Housing Strategic Plan 9/15/2015 G. Planning for new employee housing will take jobs and wages into account. It is recognized that wages associated with a particular job influence housing demand. In both catch-up and keep -up programs the Town will work toward providing a range of housing types at price points appropriate to the varying incomes of workers in Vail. It is recognized the free market provides limited opportunity for even the highest wage earners to live and work in Town and it is necessary to have a full range of employees in the community. Diverse housing opportunities for the broadest range of employees will enhance the community. H. Provide and plan for housing along with local and regional public transportation. The EHSP recognizes that these functions are intertwined and where deed -restricted housing exists, there will be a demand for transportation services. It is the goal of the Town to minimize overall transportation costs by housing employees in proximity to their jobs, and to also anticipate the projected costs of transportation (due to fuel and other scarce resources) in the provision of deed -restricted housing elsewhere in the region. POLICY STATEMENTS The Town of Vail will pursue three broadly described methods to achieve the Town's housing goal. MnrS A}�.. t= 11JRltl OF T�i4[d, The Town will Impose Regulatory Requirements • Development will be required to address a portion of its housing demand within the Town of Vail; and • New development and redevelopment will be required to address a portion of its housing demand at the development site. Development and Acquisition Initiated by the Town • To address employee housing needs beyond the regulatory requirements for new development; and • To respond to the desire to promote a more diverse and vibrant local community. Employee Housing Strategic Plan 9/15/2015 Form Regional Partnerships • These efforts will address employee housing needs beyond the regulatory requirements by actively seeking partnerships, including: i. Public / Private, and ii. Multi Jurisdictional. These broad methods are further addressed in the Action Steps that are described in the following section. ACTION STEPS The Town will continue to use tools already in place including: Regulatory Requirements: 0. t, M 4W V?Ai The "Linkage" or Commercial Jobs Generation Program The Town will review the current linkage program to evaluate whether it has been meeting the objectives of ensuring that new housing is being created to house a portion of the employee demand that is being generated by new commercial uses in the Town. At this time, no immediate changes in the overall requirements of the program are anticipated. However, the current requirement for new commercial development to provide employee housing for at least twenty percent (20%) of the employees generated may be reevaluated and the required percentage may be changed as a result of the review, the areas of impact may be modified, and the formulas for calculating job generation rates may be further refined. Additionally, an updated Rational Nexus will need to be completed on a periodic schedule. The Linkage Program provides housing to "keep up" with new demand as it is generated. Achieves Objectives A, C, E, F, and G. The "Inclusionary" Program The Town does not anticipate major changes to the Inclusionary Housing program at this time. However, the current requirement to restrict 10 percent (10%) of new residential square footage in high density areas to be employee housing with deed restrictions, may be reevaluated and the required percentage may be changed as a result of the evaluation, and/or 12 Employee Housing Strategic Plan 9/15/2015 the areas (zone districts) of impact may be modified. The Inclusionary Program provides housing to "keep up" with new demand as it is generated. Achieves Objectives A, C, E, F, and G. Housing District Zoning Designation The Town currently has a 'Housing District" zoning designation. As an action step to implement the Housing Plan, the Town will review the requirements of this district to ensure that it is fully meeting its intended purposes. That review will address the procedural requirements for the Housing District, land use provisions including density, parking and design standards, and provisions for density bonuses. The evaluation of the Housing District will ensure the Housing District provides optimal employee housing development. Achieves Objectives B, D, E, F, and G. Town Initiatives: �s NY Buy -Downs to Generate Deed -restricted Units The Town will actively pursue purchase of attractively priced units for imposition of an appreciation capped deed restriction, and subsequent resale. This technique for increasing the supply of permanently affordable housing is known as a 'buy down." It is recognized that this program will be highly market dependent, with limited applicability when the local residential market is surging, and becoming more attractive at times when there is a plateauing of prices. The Town will need to increase the allocation of funds to underwrite the costs associated with purchasing, deed restricting and reselling for -sale units. This is an opportunity to provide diverse housing, to serve the full spectrum of employees. It is important to update the parameters by which buy down units are considered so each buy down unit meets the established goals. Further, it is expected that there will be active involvement by the Housing Authority in overseeing this program. The Buy -Downs program provides housing to 'catch up" with existing deficiencies and reduce market leakage. Achieves Objectives B, D, E, F, and G. 13 Employee Housing Strategic Plan 9/15/2015 Employee Housing Units Exchange Program The Town will conduct a review of the "dispersed housing units" that have been created under the density bonus provisions allowed by Town Code since 1982. It is estimated that 123 units were created under the existing program, typically ranging in size from 300 to 500 square feet. It is believed that many of these units are not being used to house employees as anticipated by the program. Although these units are covered by various types of deed restrictions, the requirements are not uniform and in many cases are not meeting the objective of providing long-term dispersed employee housing. The Town will evaluate the current program and will consider a 'deed restriction exchange program" as a part of this overall effort. The program would likely permit, at the initiation of the landowner, the exchange of small rental units for a larger for -sale, price appreciation capped employee housing unit. Guidelines for the program will be developed. It is expected that these standards will address recommended size of units, location, homeowner's fees and other aspects of the program. Such a program has been recently tried in Vail. It is believed that other dispersed employee units, not currently in use, could be leveraged into permanently restricted units by using this technique; it could represent an important element of this overall plan. The Units Exchange Program is to increase the quality and the total quantity of employee housing within the Town of Vail. Achieves Objectives B, E, F, and G. Incentive Zoning and Density Bonuses The Town will consider workforce housing objectives in all review processes that permit discretion. This means that the Town will work actively with developers as a part of the Housing District, Special Development District review processes and requested changes in zoning to not only meet the requirements of existing code, but to look for opportunities to go beyond code requirements to encourage additional workforce housing to be created. As a part of these review processes the Town will work actively with developers to create incentives to develop housing that exceeds the minimal requirements contained in the code. Additional density may be granted in selected locations through the appropriate review processes, and fee waivers and subsidies may be considered. The Incentives Zoning and Density Bonuses help Vail to 0. t, I�1142M FYAi 14 Employee Housing Strategic Plan 9/15/2015 "catch up" with existing deficiencies and add to the overall percent of employees living within the Town of Vail. Achieves Objectives B, D, E, F, and G. Review Rezoning and Vacant Land Opportunities The Town will regularly review existing codes and the vacant land inventory to identify opportunities to modify current programs that further support the goals of this Plan. The Review of Rezonings and Vacant Land provides "catch up" opportunities to address existing deficiencies and add to the overall percent of employees living within the Town of Vail. Achieves Objectives B, D, E, F, and G. Town Participation in Developments Providing Deed -Restricted Housing The Town is prepared to actively participate in, and will seek partners to further the development of deed -restricted housing. Vail Commons, Middle Creek, Buzzard Park and Miller Ranch (located near Edwards in Eagle County) are four relatively large developments that have been completed through active Town participation. The existing developments serve households at different income levels. This has been, and will continue to be an objective of the Town, to serve the broad spectrum of need within the community rather than focusing on just a narrow category of income or household type. The Town participation provides 'catch up" opportunities to address existing deficiencies and add to the overall percent of employees living within the Town of Vail. Achieves Objectives B, D, E, F, G, and H. Explore Options for a Dedicated Funding Source for Employee Housing Initiatives The Town will explore options for a dedicated funding source to ensure adequate and ongoing resources for employee housing initiatives. It is recognized the Town will play an integral role in the creation of employee housing and dedicated dollars will aid in these efforts. The Town may pursue any of the following funding alternatives: a dedicated sales tax increase, a dedicated mill levy increase, dedication of the Real Estate Transfer Tax or any other funding source that may be identified. A m4wva-' 15 Employee Housing Strategic Plan 9/15/2015 dedicated funding source would provide "catch up" housing opportunities for Vail workers. Achieves Objectives B, D, E, F, G, and H. Create an Existing Residential Conditions Base Line in the Town of Vail Conduct a comprehensive study of current units. Identify the type of units that exist (i.e. studio, one -bedroom, etc.), each unit's current use (i.e. employee occupied, short-term rental, etc.), and the ownership of the unit (i.e. owner -occupied, tenant occupied, etc.). This data will establish the baseline against which future employee housing success will be measured. The baseline conditions will support both "catch up" and "keep up" efforts. Achieves Objectives A, B, C, D, E, F, G, and H. Monitor the Rate of Free Market Employee Occupied Homes The Town will monitor the rate of free market homes occupied by local workers, and deed -restricted homes, on a regular basis. Conversions of free market residential units to second home owner units will be considered in Vail's evaluation of progress toward the goals identified in this Plan. This monitoring will support both "catch up" and "keep up" efforts. Achieves Objectives B, E, F, and G. Conduct a Demographics Survey of Current Vail Residents In order to better understand the current demographics of the local population it is necessary to conduct a local survey. This will provide the Town with back ground information to consider in future housing policy and development decisions to ensure the Town is maintaining a character that is as diverse as it is today. This may occur in conjunction the Annual Community Survey. This information will support "catch up" efforts. Achieves Objectives A, B, D, E, F, and H. 16 Employee Housing Strategic Plan 9/15/2015 Establish a List of Essential Service Providers in the Town of Vail Establish a list of essential service providers in the Town of Vail to potentially partner with to ensure critical service workers live within the Town of Vail. This information will support "catch up" efforts. Achieves Objective D. Host Personal Finance and/or Home Buyer Education To encourage home ownership and create successful home owners it is important to provide information and educational opportunities to potential residents. This may also provide the encouragement current renters or existing home owners may need to take the next step in the housing market, freeing up their existing unit to house other employees. This education may provide additional "catch up" opportunity. Achieves Objectives B, D, E, and F. Annual Review In order to ensure the EHSP is always current and is responsive to changing conditions, the Housing Authority shall review the EHSP annually and changes shall be periodically recommended to the Town Council. The purpose of these reviews shall be to ensure that progress on topics related to employee housing is being maintained and that adjustments in Objectives, Policies and Action Steps are made in a timely and specific manner. Achieves Objectives A, B, C, D, E, F, G, and H. Regional Efforts: In order to house employees associated with existing and anticipated jobs, workforce housing will be required throughout the County as well as in the Town. Vail will work actively with Eagle County officials and other municipalities to look for regional solutions to providing housing. Further, the need to provide transit services along with housing is also identified. When developing housing for Vail employees in Down -Valley locations, the cost of transit services will be considered in evaluations. 17 Employee Housing Strategic Plan 9/15/2015 While furthering regional housing is an objective of the Town, it will occur in concert with efforts in Vail, and in -Town deed -restricted housing will be a priority. The Town believes that there are a finite number of opportunities within Vail and these will be explored and pursued; Down - Valley development will not be undertaken if it results in not being able to participate in an opportunity within the Town's boundary. Partnering opportunities for Down -Valley development will occur through partnerships that may include not only the County, but also the Town of Avon, Town of Minturn, Eagle County School District, the U.S. Forest Service, and potentially private developers. The Dowd Junction area and the Village at Avon are identified as particular areas of interest where development opportunities are to be explored. 0 s NOF ' 18 Employee Housing Strategic Plan 9/15/2015 IMPLEMENTATION MATRIX 19 Employee Housing Strategic Plan 9/15/2015 WHO ESTIMATED PROPOSED ACTION STEP IMPLEMENTS WHEN COST PRIORITY Establish and Fund VLHA Operating Town Council and 4th Quarter To Be Budget VLHA 2008 Determined A Establish Baseline "Existing Conditions" for All Town Council and Units VLHA 2009 $20,000 A Monitor Existing 1" Quarter of Conditions for All Town Council and Each Year Units VLHA 2010 $5,000 A Monitor Rental and Vacancy Rates Eagle County Continuous None A Conduct Housing In conjunction with Needs Assessment Eagle County 2010 $10,000 A Update Fee -in -Lieu for Commercial Community Linkage & Development Dept 1st Quarter of Inclusionary Zoning and Consultant Each Year $2,000 A Updated Rational Every Five Nexus Study Town of Vail Years 2011 $15,000 A Monitor Total Number of Jobs in 1St Quarter of Town of Vail Town of Vail Each Year $2,000 A Host Finance/ Home Buyer Education Classes VLHA Two Per Year $500 A Town Council and Buy Down Units VLHA Continuous $1,000,000 / year A Establish Buy Down Town Council and 4th Quarter Unit Criteria VLHA 2008 None A Develop New For- Potentially more Sale Housing at Town Council and than the value of Chamonix VLHA 2010 the land A 19 Employee Housing Strategic Plan 9/15/2015 20 Employee Housing Strategic Plan 9/15/2015 WHO ESTIMATED PROPOSED ACTION STEP IMPLEMENTS WHEN COST PRIORITY Develop Additional Rental Housing at Town Council and Potentially the Timber Ride VLHA 2011 value of the land A Town Council - Com Dev Dept - Establish an EHU VLHA 4th Quarter $10,000 for legal Exchange Program Recommendation 2008 review A Implement the EHU Com Development Exchange Program Dept. and VLHA Continuous None A Town Council - Review & Com Dev Dept - Potentially Modify VLHA 1St Quarter of Commercial Linkage Recommendation Each Year None A Town Council - Review & Com Dev Dept - Potentially Modify VLHA 1st Quarter of Inclusionary Zoning Recommendation Each Year None A Town Council - Identify Com Dev Dept - Land/Development VLHA 2nd Quarter of Opportunities Recommendation Each Year None A Town Council - Prioritize Com Dev Dept - Land/ Development VLHA 2nd Quarter of Acquisition of Opportunities Recommendation Each Year Property A Propose Development Town Council and 2nd Quarter and/or Rezoning VLHA of Each Year Development B Town Council - Com Dev Dept - Review Housing VLHA 2nd Quarter Zone District Recommendation of Each Year None B Establish Incentive Town Council - Zoning to Ensure Com Dev Dept - No Net Loss of VLHA 2nd Quarter Rental Housing Recommendation of Each Year None B 20 Employee Housing Strategic Plan 9/15/2015 ROLES AND RESPONSIBILITIES Roles and Responsibilities — The provision of deed -restricted housing is viewed as a partnership between various boards within the Town, each having important roles and responsibilities. As such, it is imperative that communications be established and maintained between boards to achieve the goal and objectives that are stated in this Plan. Efforts will be made to define, and periodically refine, the roles and associated communications between the bodies identified below. The Town Council shall act in accordance with Town codes and shall fulfill their decision-making functions as identified by local ordinances. Land Use Regulations typically stipulate the review procedures to be followed in reviewing a proposed development. Ultimately, most reviews require an affirmative decision by the Town Council. Therefore, the Council will be the ultimate decision-making body for developments that require Council review. The Planning and Environmental Commission and the Design Review Board also play an important development review role. These two boards will review development proposals, consistent with the requirements of codes and ordinances, to ensure that development is in compliance. 0e., t= 70WOFOF i 21 Employee Housing Strategic Plan 9/15/2015 WHO ESTIMATED PROPOSED ACTION STEP IMPLEMENTS WHEN COST PRIORITY None in 2009 Pursue a Dedicated Town Council and Begin 1st Marketing in Funding Source VLHA Quarter 2009 2010 B Monitor Free Market Real Estate VLHA and 1st Quarter of Transactions Consultant Each Year $5,000 B Establish List of Essential Service Town Council and 4th Quarter Providers Town Staff 2008 None C Create Partnerships with Essential Town Council and Service Providers VLHA Continuous None C ROLES AND RESPONSIBILITIES Roles and Responsibilities — The provision of deed -restricted housing is viewed as a partnership between various boards within the Town, each having important roles and responsibilities. As such, it is imperative that communications be established and maintained between boards to achieve the goal and objectives that are stated in this Plan. Efforts will be made to define, and periodically refine, the roles and associated communications between the bodies identified below. The Town Council shall act in accordance with Town codes and shall fulfill their decision-making functions as identified by local ordinances. Land Use Regulations typically stipulate the review procedures to be followed in reviewing a proposed development. Ultimately, most reviews require an affirmative decision by the Town Council. Therefore, the Council will be the ultimate decision-making body for developments that require Council review. The Planning and Environmental Commission and the Design Review Board also play an important development review role. These two boards will review development proposals, consistent with the requirements of codes and ordinances, to ensure that development is in compliance. 0e., t= 70WOFOF i 21 Employee Housing Strategic Plan 9/15/2015 The Vail Housing Authority (V.L.H.A.) plays a critical role in ensuring that housing for long-term residents and seasonal employees is available in the Town. This in turn, enhances the quality of life for local residents, and improves the economic viability of the area. The V.L.H. A. mission: The V.L.H. A. will play an advisory role to the Town Council and the Planning and Environmental Commission on matters related to housing policy and development. The Authority will use this Housing Plan as a working document to guide future efforts. As identified in the EHSP, the Authority will work to carry out the Action Steps over the next three years. The Authority's priorities will be those contained in the EHSP as it is adopted, and as it may be modified following subsequent annual reviews. 0�s 7MOF 22 Employee Housing Strategic Plan 9/15/2015 GLOSSARY The following definitions are applicable for the terms used in this Plan. Area Median Income (AMI) Limits - most communities establish income limits for the programs they administer based on the area median income (AMI) for the area according to household size, which are adjusted annually by the Department of Housing and Urban Development (HUD). Four different income categories are defined for various programs and policies., 1. Extremely low-income, which is less than 30 percent of the median family income; 2. Very low-income, which is between 30 and 50 percent of the median family income; 3. Low-income, which is between 50 and 80 percent of the median family income; 4. Middle income, which is between 80 and 120 percent of the median family income; and 5. Above middle income, which is over 120 percent of the median family income. 1 Person 2 Person 3 Person 4 Person 5 Person 6 Person 7 Person 8 Person 30% $17,050 $19,500 $21,900 $24,350 $26,300 $28,250 $30,200 $32,150 50% $28,400 $32,450 $36,500 $40,550 $43,800 $47,050 $50,300 $53,550 60% $34,080 $38,940 $43,800 $48,660 $52,560 $56,460 $60,360 $64,260 80% $41,900 $47,900 $53,850 $59,850 $64,650 $69,450 $74,200 $79,000 100% $56,800 $64,900 $73,000 $81,100 $87,600 $94,100 $100,600 $107,100 120% $68,160 $77,880 $87,600 $97,320 $105,120 $112,920 $120,720 $128,520 140% $79,520 $90,860 $102,200 $113,540 $122,640 $131,740 $140,840 $149,940 160% $90,880 $103,840 $116,800 $129,760 $140,160 $150,560 $160,960 $171,360 Catch -Up Housing - Housing needed to "catch-up" to current deficient housing conditions. In this Plan, catch-up housing needs are defined by current resident households reporting housing problems (overcrowded, cost -burdened and/or living in substandard housing conditions), current renters and owners looking to purchase a home and in - commuters that would like to move to Vail. Catch-up housing is generally addressed through local city development initiatives, non -profits and housing groups and public/private partnerships. Housing Continuum, The - As illustrated below, it is possible to estimate the number of resident households in the Town of Vail at various income levels. Vail's planning is based on addressing the needs of households of different incomes, recognizing that there is a need to ensure housing for a diversity of households. 23 Employee Housing Strategic Plan 9/15/2015 120-140% AMI Max Rent $2,738 Max Price $334,741 140% AM I $109,500 EXISTING DEED RESTRICTED EMPLOYEE HOUSING 80-100% AM I Buzzard Park Max Rent $1,825 100% AMI Max Price $241,432 $73,300 Rent 24 Units 80% AMI $53,850 50-80% AMI Max Rent $1,346 80-100% AMI " ''' Max Price $180,238 425 HH/17.4% 496 HH121496 HH12, 50-8016 AM I 50% AMI 345 HH/14.1% $36,500 <=50% AMI <=50%AMI Max Rent $913 401 HH/16.4% Max Price $124,796 2007 Vail Households 120-140% AMI Max Rent $2,738 Max Price $334,741 140% AM I $109,500 EXISTING DEED RESTRICTED EMPLOYEE HOUSING Over 140 %AMI Rent Over $2,738 Price Over $334,741 Inclusionary Zoning — requires a minimum percentage of residential development be provided to serve local employees as part of new residential developments (10 percent in Vail). Inclusionary zoning is a housing production obligation based on the community's need for employee housing as related to many factors, including a decreasing developable supply of land, rising home values, insufficient provision of housing affordable to residents by the market, etc., in addition to any direct employee generation impacts of development. Keep -Up Housing — Housing units needed to keep -up with future demand for housing. In this Plan, keep -up housing needs focuses on new housing units needed as a result of job growth in Vail and new employees filling those jobs. Keep -up housing is often addressed by the existing free-market, as well as regulatory requirements or incentives to produce housing that is needed and priced below the current market. 24 Employee Housing Strategic Plan 9/15/2015 Buzzard Park Rent 24 Units Town Employee Miller Ranch Typically less than 120% AMI For Sale 282 Units Vail Commons, Red Sandstone, North Trail 60-120 % AMI For Sale 77 Units 100%AMI 100% AMI or less $73,300 80% AMI $53,850 80-100%AMI 100-140% AMI Max Rent $1,825 Max Income $109,500 140% AMI Max Price $241,432 Max Rent $2,738 $109,500 Max Price $334,741 Middle Creek Rent 142 Units 50% AMI 50-80% AMI Less than 60% AMI Max Rent $1,346 $36,500 Max Price $180,236 Over 140% AMI Income Over $109,500 Rent Over $2,738 <=50 % AMI Price Over $334,741 Max Rent $913 Max Price $124,796 2007 Vail Households Over 140 %AMI Rent Over $2,738 Price Over $334,741 Inclusionary Zoning — requires a minimum percentage of residential development be provided to serve local employees as part of new residential developments (10 percent in Vail). Inclusionary zoning is a housing production obligation based on the community's need for employee housing as related to many factors, including a decreasing developable supply of land, rising home values, insufficient provision of housing affordable to residents by the market, etc., in addition to any direct employee generation impacts of development. Keep -Up Housing — Housing units needed to keep -up with future demand for housing. In this Plan, keep -up housing needs focuses on new housing units needed as a result of job growth in Vail and new employees filling those jobs. Keep -up housing is often addressed by the existing free-market, as well as regulatory requirements or incentives to produce housing that is needed and priced below the current market. 24 Employee Housing Strategic Plan 9/15/2015 Levels of Homeownership —When discussing affordability of properties by Area Median Income (AMI) level (defined above) and the types of homes households among different AMI groups are seeking; reference is made to a couple different stages of homeownership. This includes: 1. Entry -/eve/ ownership/first-time homebuyers: These are households typically earning in the lower to middle income range. In Vail, these are households earning 50 to 100 percent of the AMI. These include households that currently rent (or otherwise do not own a home) and are looking to purchase their first home. 2. Move -up buyers: These are households earning in the middle to upper income range (about 100 to 120 percent AMI or higher) that may currently own a home and are looking to purchase a new or different home for a variety of reasons (relocating, growing family (e.g., having children), shrinking family (e.g., empty -nesters), etc.). Mean —the average of a group of numbers, which is the sum of all the data values divided by the number of items. Median —the middle point in a data set. 25 Employee Housing Strategic Plan 9/15/2015 RESOLUTION NO. 20 Series 2008 A RESOLUTION ADOPTING THE TOWN OF VAIL EMPLOYEE HOUSING STRATEGIC PLAN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town'), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter'); and WHEREAS, the Town has determined that no less than thirty percent (30%) of Vail's workforce should be provided deed restricted employee housing within the Town limits; and WHEREAS, the Council has determined that in order to achieve the established goal it is critical to create an employee housing strategic plan establishing and clarifying the objectives and action steps essential to achieve the stated goal; and WHEREAS, the Vail Local Housing Authority and Council developed the Employee Housing Strategic Plan over a period of six months that outlines the goal, objectives and action steps; and WHEREAS, the Vail Economic Advisory Committee provided input and direction on the Employee Housing Strategic Plan at their May 13, 2008, and June 10, 2008, meetings; and WHEREAS, the Planning and Environmental Commission provided input and direction on the Employee Housing Strategic Plan at their August 25, 2008, Public Hearing; and WHEREAS, the Council supports the implementation of the Vail Employee Housing Strategic Plan; and WHEREAS, the Employee Housing Strategic Plan will direct policy and budget decisions in order to achieve the community's stated goal; and WHEREAS, it is the intention of the Council and the Housing Authority to implement the Employee Housing Strategic Plan over the next three years. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: The Council hereby approves the Town of Vail Employee Housing Strategic Plan, dated September 2, 2008, attached hereto as Exhibit A. 2. The Council hereby finds: A. That the Employee Housing Strategic Plan is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and, 26 Employee Housing Strategic Plan 9/15/2015 B. That the Employee Housing Strategic Plan furthers the general and specific purposes of Zoning Regulations; and, C. That the Employee Housing Strategic Plan promotes the health, safety, morals, and general welfare of the Town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality 3. This Resolution shall be effective immediately upon adoption. INTRODUCED, READ, APPROVED AND ADOPTED this 2nd day of September, 2008. ATTEST: Lorelei Donaldson, Town Clerk Richard D. Cleveland, Town Mayor 27 Employee Housing Strategic Plan 9/15/2015 PROCESS TIMELINE Vail Town Council May 6, 2008 Work Session Affirm housing goals and purpose of the EHSP Review proposed actions and timeline July 1, 2008 Work Session July 15, 2008 Special Work Session Identify and affirm objectives and action steps Confirm overall direction of the EHSP August 19, 2008 Work Session Identify and affirm the SWOT analysis Affirm overall direction of the EHSP September 2, 2008 Adopt the Town of Vail Employee Housing Strategic Plan Planning and Environmental Commission August 25, 2008 Work Session Provide feedback on the EHSP Vail Local Housing Authority March 24, 2008 VLHA Work Session Met with consultant (Chris Cares) Dusted off previous work towards a TOV Strategic Plan April 10, 2008 VLHA Work Session Review and update proposed actions and timeline April 24, 2008 VLHA Work Session Further refine actions and timeline for Council meeting May 13, 2008 Vail Economic Advisory Council Discussion of Housing Objectives May 15, 2008 mowOva- 28 VLHA Work Session Employee Housing Strategic Plan 9/15/2015 June 10, 2008 Vail Economic Advisory Council Further discussion of Housing Objectives June 10, 2008 June 24, 2008 July 8, 2008 July 22, 2008 SWOT Analysis August 12, 2008 SWOT Analysis August, 2008 VLHA Work Session VLHA Work Session VLHA Work Session VLHA Work Session VLHA Work Session Meet with Local Employers August 26, 2008 VLHA Work Session Review Planning Commission feedback Implementation Matrix Review 0 'Nom ' 29 Employee Housing Strategic Plan 9/15/2015 9/15/2015 F PROPOSED ACTION STEP WHO IMPLEMENTS WHEN ESTIMATED COST PRIORITY COMPLETED Establish Buy flown Unit Gpter-ia Town Council completed in place In-house A Finan.., Herne Bwjer- Eagle County EdUGatiE)R Classes- Housin /CHFA completed in place on-line classes A Town Council - Com Dev Establish an Ful' Dept - VLHA In-house; fee in lieu EXGhange Program Recommendation completed in place revenue A IFRPIeMeRt the qui I Com Development Dept. and VLHA Continuous in-house A Housing at Timber-� Town Council 2015-16 Partnership w/Gorman A Still in Process or Continuing elements of Hosuing Work Plan To date - Acquisition - $2.6 Develop New For -Sale million Infrastructure - $2.0 Housing at Chamonix Town Council and VLHA Begin 2015-16 Million A Update Fee -in -Lieu for Council Consideration Commercial Linkage & Community Development based upon staff Inclusionary Zoning Dept and Consultant Last done in 2013 recommendations A Consider Density bonuses, "Dynamic Zoning"; Review Propose Development Housing District & and/or Rezoning - Establish residential zoning Incentive Zoning to Ensure incentives &/or No Net Loss of Rental Town Council - Com Dev 2015-16 as part of requirements to ensure Housing - Review Housing Dept - VLHA Research & Program Review w/ continuationof current non - Zone District Recommendation consultant restricted units as EH A Town Council - Com Dev 2015-16 as part of in-house - 2015 $15,000 Review & Potentially Modify Dept - VLHA Program Review w/ Budgeted for Progam Commercial Linkage Recommendation consultant Review by CD A Town Council - Com Dev 2015-16 as part of Review & Potentially Modify Dept - VLHA Program Review w/ Inclusionary Zoning Recommendation consultant Part of Program Review A Establish and Fund VLHA TBD - Council Budget Operating Budget & Pursue Consideration and as part a Dedicated Funding of Consultant Review of Source Town Council and VLHA 2015-16 Housing Programs A in-house - Potato Patch land swap, Middle Bench, Gore Range Condos, Buzzard Park Phase II, Study Timber Ridge Redev. Town Council - Com Dev w/higher densities, W. Vail Identify Land/Development Dept - VLHA Commercial Opportunities Recommendation Continuous Redevelopment B in-house - 1. Potato Patch land swap, 2. Buzzard Park Phase ll, 3. Gore Range Condos, 4. Middle Bench, 5. Study Timber Ridge Prioritize Town Council - Com Dev Redev. w/higher densities, Land/Development Dept - VLHA 6. W. Vail Commercial ,Opportunities Recommendation Continuous Redevelopment B 9/15/2015 Conduct Housing Needs Town of Vail in conjunction TBD - County is Assessment with Eagle Count Bi -Annually determining cost B 2015-16 as part of Updated Rational Nexus Program Review w/ Study Town of Vail consultant $15,000 budgeted in CD B component of the Town Staff, Town Council, community survey & ED Demographics Survey and Consultant Seasonal Intercept Surveys 25000+/- B PROPOSED ACTION STEP WHO IMPLEMENTS WHEN ESTIMATED COST PRIORITY 2015-16 as part of Program Review w/ Assess needs as Part of Buy Down Units Town Council and VLHA consultant Program Review C Monitor Total Number of TBD - need to request from Jobs in Town of Vail Town of Vail 1 st Quarter of Each Year County to atain current data C Establish Baseline "Existing TBD - Update of RRC 2010 Conditions" for All Units Town Council and VLHA 2015-16 Baseline data in-house C Monitor Existing Conditions for All Units Town Council and VLHA 1 st Quarter of Each Year In-house C Monitor Rental and Vacancy Rates Eagle County Continuous In-house C Monitor Free Market Real Estate Transactions VLHA and Consultant?? Continuous in-house D Establish List of Essential Town Staff and Town Service Providers Council Continuous in-house D Create Partnerships with Essential Service Providers Town Council and VLHA Continuous in-house D 9/15/2015 WIWI Memorandum To: From: Date: Subject Vail Town Council Community Development Department February 17, 2015 Overview of the Town of Vail Employee Housing Policies and Programs INTRODUCTION The purpose of this work session is to provide an overview of the employee housing policies and programs adopted by the Vail Town Council. Each of the policies and programs is aimed at achieving the Town's adopted housing goals. In 2006, the Vail 20/20 Focus on the Future process resulted in the following housing goal statement: "The Town of Vail recognizes the need for housing as infrastructure that promotes community, reduces transit needs and keeps more employees living in the town, and will provide enough deed restricted housing for at least 30 percent of the workforce through policies, regulations and publicly initiated development." In 2008, with the adoption of the Town of Vail Employee Housing Strategic Plan, the Vail Town Council adopted the following goal for housing: "To ensure there is deed restricted housing for at least 30% of Vail's workforce within the Town of Vail." 2008 EMPLOYEE HOUSING STRATEGIC PLAN OBJECTIVES The 2008 Employee Housing Strategic Plan adopted by the Vail Town Council includes eight objectives. The objectives are: A. Provide housing to address needs generated by new development or redevelopment. B. Respond to the existing affordable housing shortfall by pursuing a number of identified programs and development opportunities. C. Call for any deed restricted housing that is required as a condition of development to be constructed at the time of new development. D. Create and maintain housing for emergency and key service workers. 9/15/2015 E. Actively address affordable housing for Vail workers to ensure that the community remains economically competitive. F. Increase and maintain deed restricted housing within the Town to encourage the efficient use of resources by providing homes for employees closer to their place of work. G. Planning for new employees will take jobs and wages into account. H. Provide and plan for housing along with local and regional public transportation. III. KEEP UP AND CATCH UP STRATEGIES There is a current shortfall in the number of deed restricted housing units needed to achieve the Town Council's adopted goal of providing housing for at least 30% of Vail's workforce. Two employee housing actions have been identified to achieve the adopted goal. 1. Keep Up — ensure new development and redevelopment provides a requisite amount of new deed restricted housing to address any incremental increase in employee generation created by the new development or redevelopment. 2. Catch Up — pursue public initiatives (i.e. town -sponsored) to create new deed restricted housing to address existing deficits in the deed restricted housing need resulting from prior development and redevelopment. IV. SUMMARY OF ECONOMIC IMPACTS OF EHUS In March 2012, BBC Research & Consulting completed a study for the Vail Local Housing Authority. The Economic Value of the Town of Vail's Investment in Employee Housing (the "Study") documented the then current inventory and use of employee housing in Vail and calculated the cost and benefits of the investment from multiple community perspectives. The Study assumed the following: • Without EHUs Vail businesses would likely still attract workers, but attraction and retention would be more expensive; employee turnover would be higher; and employee flexibility to work irregular hours or multiple jobs would be diminished. • The provision of affordable EHUs requires some form of public investment, which implies that tax payers — or some subset of taxpayers — are in some degree supporting this amenity. • The provision of EHUs can displace other forms of development, which under many circumstances may be of higher economic value. • The economic value of EHUs varies depending upon the nature of the individual business interest or taxpayer considering the issue. Similarly, the economic value of EHUs is not consistent from year to year — it varies considerably depending upon background economic conditions. • EHUs enhance the Vail community's ability to provide high levels of guest services. Deed restricted, for sale housing is particularly valuable in allowing Vail residents to stay in Vail and participate in civic life. Town of Vail Page 2 9/15/2015 The Study concluded: Deed restricted housing is not the only component of local employee housing. Many workers, roughly 43% of persons who live and work in Vail, live in private rental housing or own their own homes. Nevertheless the disparity between Vail housing costs and local salary levels makes ownership an unrealistic option for the vast majority of residents. Many resident homeowners purchased their units years ago and it is likely that these units will eventually be sold and transfer into temporary occupancy use — further exacerbating the Town's housing/jobs imbalance. The economic value of employee housing will grow as private ownership stock is diminished and the diversity of employee housing, including additional deed restricted family and for sale units, expands. From a Vail community perspective the quantifiable economic value of employee housing lies in three areas: the costs avoided by businesses of having to induce workers from considerable distance; the additional town retail spending by employee -local residents; and the public costs avoided in not having to find a local parking solution for additional commuting workers. There are additional non -economic benefits associated with employees being housed within Vail, ranging from lessoned seasonality to the invigoration of the community's public life. V. COMMERCIAL LINKAGE AND INCLUSIONARY ZONING The Vail Town Council adopted two keep up actions in April 2007. Commercial linkage and inclusionary zoning are two regulatory tools designed to mitigate the impacts that new development in the Town of Vail has on the need for deed -restricted housing. When combined, the two tools conjunctively provide deed restricted employee housing for 30% of the workforce generated by new development in Vail. These tools are only used in the Town's high density residential and mixed-use zone districts, typically found in the more intensely developed commercial core areas of Vail and have not been required in the lesser developed, lower density, residential districts. Initial developments, following adoption of commercial linkage and inclusionary zoning, proposed to provide their requisite employee housing off-site. Recognizing the scarcity of available land resources to develop new employee housing in Vail, in 2008, the Vail Town Council amended the regulations. The amended regulations require new construction and demo/rebuild projects that result in a mitigation requirement of 438 square feet or greater, or 1.25 employees or greater, to provide at least 50% of the required mitigation of employee housing on site. Applies to new or an increase in net floor area, accommodation units or limited service lodge units and GRFA. Town of Vail Page 3 9/15/2015 • Mitigation requirements may be met by providing newly deed restricted units, the payment of fees in lieu, the conveyance of property off site, or a combination thereof. • All mitigation shall be provided within the Town of Vail. Commercial Linkage (12-23, Vail Town Code) Each commercial development or redevelopment shall mitigate its impacts on employee housing by providing EHUs for twenty percent (20%) of the employees generated. Employee generation rates, by type of commercial use, are established by the Town's nexus study. Commercial linkage requirements do not apply to development in the following zone districts: • Hillside Residential • Single Family Residential • Two -Family Residential • Two -Family Primary/Secondary Residential • Residential Cluster • Low Density Multiple Family • Medium Density Multiple Family • Housing • Vail Village Townhouse • Agricultural and Open Space • Outdoor Recreation • Natural Area Preservation District Inclusionary Zoning (12-24, Vail Town Code) Residential development and redevelopment shall be required to mitigate its direct and secondary impacts on the town by providing employee housing at a mitigation rate of ten percent (10%) of the total new GRFA. Inclusionary zoning requirements do not apply to development in the following zone districts: • Hillside Residential • Single Family Residential • Two -Family Residential • Two -Family Primary/Secondary Residential • Residential Cluster • Low Density Multiple Family • Medium Density Multiple Family • Housing • Vail Village Townhouse Town of Vail Page 4 9/15/2015 • Agricultural and Open Space • Outdoor Recreation • Natural Area Preservation District VI. METHODS OF MITIGATION The acceptance of fees in lieu is a component of keep up strategy and a method of mitigation for commercial linkage, inclusionary zoning, and the Town's EHU exchange program. The fee in lieu amount is established annually by resolution of the Vail Town Council and establishes a fee per square foot and a fee per employee to be housed. According to the adopting legislation, the Town shall only use monies collected from fees in lieu to provide new employee housing within the Town of Vail. Pursuant to Resolution No. 10, Series of 2007, (the original adopting resolution), "the proposed fee in lieu amounts accurately reflect the affordability gap between a two person household earning 120% of the Area Median Income and the 2006 (adjusted annually)median cost per unit. " o The fee in lieu amount originally proposed, and subsequently rejected by the Town Council, was calculated to reflect the gap between a two person household earning 100% of AMI and an administrative fee of 15%, reflecting the increased burden on the Town to use the funds to create new deed restricted units in Vail. As stated in the March 20, 2007, staff memorandum: "At the March 13, 2007, Town Council meeting Resolution No. 6, Series of 2007, reflected a fees -in -lieu payment of $178,695 per employee and $325 per sq. ft. This fee was targeted at a two -person household earning 100% of Area Median Income (AMI) and an administrative fee of 15%. The revised recommended fees -in -lieu in payment is $131,385 per employee and $236.65 per sq. ft. The recommendation is based on a target of two -person households earning 120% of AMI. The administration fee has been reduced to a flat rate of $3, 000 per employee and $3.65 per sq. ft. Staff believes that the revised fees should cover the administrative costs the Town will incur. The Average Square Feet of Units and the 2006 Median Price per Square Foot was held constant. Without an abundance of land to build new units on, staff believes that the money collected as a fees -in -lieu of developers providing employee housing, the Town will be "buying down" existing non - deed restricted units in the Town of Vail. The recommended fees -in -lieu will allow the Town to have adequate funds to buy down, deed restrict and resell or rent units at a rate affordable to local employees. " An administrative fee, established by resolution of the Town Council, shall be added to the amount set forth. The fee has not been changed. Town of Vail Page 5 9/15/2015 The current year fees in lieu amount is determined by averaging the affordability gap with the two prior year's actual fees in lieu amounts. o Increased predictability and reduced annually volatility. Fees in lieu shall be due and payable prior to the issuance of a building permit for the development. The fees in lieu amount for inclusionary zoning is the fees in lieu amount used for any Employee Housing Unit Exchange that pays fees in lieu. VII. ZONING INCENTIVES The Vail Town Code contains a chapter on Employee Housing. The written purpose of the chapter is: The town's economy is largely tourist based and the health of this economy is premised on exemplary service for Vail's guests. Vail's ability to provide such service is dependent upon a strong, high quality and consistently available work force. To achieve such a work force, the community must work to provide quality living and working conditions. Availability and affordability of housing plays a critical role in creating quality living and working conditions for the community's work force. The town recognizes a permanent, year round population plays an important role in sustaining a healthy, viable community. Further, the town recognizes its role in conjunction with the private sector to ensure housing is available. The following chart shows the zoning incentives for a private property owner to create and EHU. The adopted incentives vary based on lot size and the zone district. Lot Size Zone District Additional GRFA Additional Site Coverage Garage Credit Density Less than Primary Secondary 14,000 Residential and Two- 550 sq ft GRFA Maximum of EHU allowed sq ft Family Residential deduction 5% 600 sq ft as a 2nd unit Single -Family Residential, Two - Family Residential, Primary Secondary 14,000 Residential, and sq. ft. or Agriculture and 550 sq ft GRFA Maximum of EHU allowed greater Open Space deduction None 300 sq ft as a 3rd unit Town of Vail Page 6 9/15/2015 Lot Size Zone District Additional GRFA Additional Site Coverage Garage Credit Density Residential Cluster, Low Density Multiple Family, Medium Density Multiple Family, High Density Multiple Family, Vail Village Townhouse, Public Accommodation, Commercial Core 1, Commercial Core 2, Commercial Core 3, Commercial Service Center, Arterial Business, Heavy Service, Lionshead Mixed Use 1, Lionshead Mixed Use 2, Public Accommodation 2, Ski Base/Recreation, Ski Base/Recreation 2, Special Development EHU is EHU is 14,000 District, Parking excluded from excluded from sq. ft. or District, and General GRFA density greater Use calculation None None calculation 14,000 sq. ft. or EHU allowed greater Hillside Residential None None None as a 2nd unit VIII. TOWN SPONSORED DEVELOPMENT'S MASTER DEED RESTRICTION — VAIL COMMONS, RED SANDSTONE, NORTH TRAIL, AROSA DUPLEX, BUY DOWN UNITS Town sponsored employee housing developments are a catch up strategy. To date, the Town has sponsored the development of for sale, deed restricted units that are priced to be permanently affordable to local employees. The Town's master deed restriction further enhances affordability by being Federal National Mortgage Association (FNMA) approved, allowing buyers to obtain mortgages on the secondary market. The master deed restriction recorded for Vail Commons, Red Sandstone, North Trail, Arosa Duplex and Buy Down Units includes: ✓ Maximum annual price appreciation of 3% per year (prorated at the rate of 0.25% for each whole month of any part of a year). Town of Vail Page 7 9/15/2015 ✓ Permitted Capital Improvements may be recouped and shall not exceed 15% of the purchase price for every ten-year period. o Increased from 10% and Permitted Capital Improvements was expanded to include replacement flooring, appliances, etc. on a five-year depreciation schedule. ✓ Owner shall use the unit as their permanent residence. ✓ Owner shall not own any interest in another developed residential property in Eagle County. o Exception made during new construction — time of construction allows prospective purchasers to sell their free market unit prior to closing on the Town of Vail deed restricted unit. ✓ Owner may rent the unit for a limited period of time, with Town approval, but not as an income producing asset. ✓ Nothing precludes an owner from sharing occupancy of the unit with non -owners on a rental basis. ✓ Units are resold through the Town. ✓ The deed restriction does not survive foreclosure. IX. EMPLOYEE HOUSING GUIDELINES The Town of Vail Employee Housing Guidelines is a companion document to the recorded master deed restriction. The purpose of the Employee Housing Guidelines is to set forth the occupancy requirements, re -sale procedures and resale price limits for the Town sponsored for sale, deed restricted employee housing units. This document has been amended from time to time by the Vail Town Council. A summary of the Employee Housing Guidelines is described below: Occupancy Requirements ✓ Must be employed an average of 30 hours each week on an annual basis, and must maintain this level of employment for as long as he or she owns the unit. ✓ May retire in the unit when he or she is sixty years of age or older and has worked a minimum of five years in Eagle County for an average of 30 hours per week on an annual basis. ✓ At least 75% of his/her income and earnings are earned by working at a licensed Eagle County business. ✓ Leave of absence may be granted for up to one year. Resale Lottery Criteria ✓ In scoring lottery applications, years of employment and/or residency in the Town of Vail shall be weighted at 3:1 over years of employment and/or residency in Eagle County. ✓ Neither the applicant nor any member of the applicant's immediate family may own residential real estate in Eagle County at the time of application, except Town of Vail Page 8 9/15/2015 where that real estate is deed restricted as a Town of Vail employee housing unit with a resale appreciation cap. ✓ Must have a household size of 3 or more persons for a three bedroom unit. ✓ For all resales of existing units a reserve lottery list shall be used. o The reserve lottery list shall be created using the exact same criteria. o The reserve lottery list shall be updated annually. o Separate reserve lottery lists shall be created for two bedroom and three bedroom units. X. COMPLIANCE WITH DEED RESTRICTIONS There are 265 deed restricted units within the Town of Vail that have been established using zoning incentives or regulatory obligations. Based on the era in which the units were deed restricted there are different requirements for the occupancy of the unit. Pre -1992 deed restrictions (29 units): • If the EHU shall be rented, it shall be rented only to tenants who are full time employees who work in Eagle County. • There is no reporting requirement. 1992 to 1994 deed restrictions (22 units): • If the EHU shall be rented, it shall be rented only to tenants who are full time employees who work in Eagle County. Annually the owner shall submit a report setting forth evidence establishing that the employee housing unit has been rented throughout the year, the rental rate, the employer, and that each tenant who resides within the EHU is a full-time employee in Eagle County. 1995 to 2000 deed restrictions (68 units): • Annually the owner shall submit a report setting forth evidence establishing that the employee housing unit has been rented throughout the year, the rental rate, the employer, and that each tenant who resides within the EHU is a full-time employee in Eagle County. • The owner of each EHU shall rent the unit at a monthly rental rate consistent with or lower than those market rates prevalent for similar properties in the Town of Vail. • If the unit is not rented and is not available at the market rate it shall be determined to be in noncompliance. In addition to any other penalties and restrictions provided herein, a unit found to be in noncompliance shall be subject to publication as determined by the housing authority. Post -2000 (146 units): • Annually the owner shall submit a sworn affidavit establishing that the employee housing unit has been rented or owner -occupied throughout the year, the rental rate, the employer and that the tenant who resides within the employee housing unit is a full-time employee in Eagle County. • The EHU shall be operated and maintained in accordance with Chapter 13, Title 12 of the Vail Town Code. Failure to do so may result in enforcement proceedings in a Town of Vail Page 9 9/15/2015 court of competent jurisdiction and in accordance with Chapter 3, Title 12 of the Vail Town Code_ XI. TOWN OF VAIL AS AN EMPLOYER The Town of Vail is not only the municipal government, it is also an employer. As an employer, the Town has a goal of providing deed restricted housing for at least 30% of its workforce in Vail. The benefits of doing so are: • Improves employee recruitment and retention • Keeps critical service employees geographically accessible • Reduces over -time costs by enabling the Town to be more fully staffed • Stabilizes employment costs • Reduces employee commuting times and distances To meet the goal the Town provides: • Seasonal and long-term rentals • Priority for deed restricted purchases at Red Sandstone Creek • Down payment assistance loans and rental assistance loans • Reduced monthly rental rates The Town of Vail currently employs +/- 345 people. Today, 69 Town employees 20%) live in 52 Town -owned rental units. Number of Town Employees in Town -Owned Rental Units =4 Critical Employees ■ Essential Employees Seasonal Employees ■ Full -Time Regular ® Non -Town Employee Student Firefighters Source: Town of Vail Human Resources XII. OVERVIEW OF CURRENT PRICE CAPPED EHU OWNERS Arosa Duplex (2 units completed June 2010) • Average age of owners is 37 years old • Average length of ownership is 4 years 7 months • Both owners were 1 sf time homebuyers Town of Vail Page 10 9/15/2015 • Units are owned 100% by couples North Trail (6 units completed May 2001) • Average age of owners is 52 years old • Average length of ownership is 10 years 5 months • There are 3 original owners • Owners have been 1St time homebuyers (50%) or moved from Vail Commons (50%) • Units are owned 66% by women, 17% by men, and 17% by couples Red Sandstone (18 units completed September 1999) • One-half of the units are owned by individuals (9 units) • Average age of individual owners is 43 years old • Average length of ownership is 7 years 8 months • Individual owners have all been 1St time homebuyers • Owners of 2 units were born and raised in Vail • Individually owned units are owned 44% by couples, 33% by women, and 22% by men Vail Commons (53 units completed in 1996-1997) • Average age of owners is 53 years old • Average length of ownership is 11 years • Resale's purchased by 1St time homebuyers or current Vail Commons owners • Original purchasers own 42% (22) of the units • Owners of 2 units were born and raised in Vail • Resale's of three-bedroom units have been purchased by Vail Commons two- bedroom unit owners 50% of the time and 1St time homebuyers 50% of the time • Units are owned 52% by men, 27% by couples, and 21 % by women Demographics of All Properties • 52 years old is the average owner's age • 34% of owners are married • 23% of owners have children • 6% of units are owned by people born and raised in Vail • 84% of units had at least one owner employed in Vail in 2013 Town of Vail Ownership By Status Page 11 9/15/2015 Where Owners Go When They Sell Their EHU X. STAFF RECOMMENDATION Rent Locally 1% Buy Miller Ranch EHU 1% Source: Town of Vail Housing Staff recommends the Town Council listen to the presentation, ask questions, and provide direction to staff on additional information requested. Town of Vail Page 12 9/15/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 15, 2015 ITEM/TOPIC: Information Update: 1) CSE DRAFT September 2, 2015 Meeting Minutes 2) VEAC September 8, 2015 Meeting Minutes ATTACHMENTS: 090215 CSE DRAFT Meeting Minutes 090815 VEAC Meeting Minutes 9/15/2015 TOWN OF Volt Commission an Special Events MINUTES: DRAI COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, Sept 2, 2015 @ 8:30am CSE Members Present: Barry Davis Jeff Andrews Mark Gordon Rayla Kundolf Shenna Richardson Marco Valenti Alison Wadey Town of Vail Staff Present: Sybill Navas, Special Events Coordinator Kelli McDonald, Economic Development Manager Others Present: Laura Waniuk, Event Liaison Margaret Rogers, Vail Town Council Laurie Asmussen, Eagle Valley Events Todd Wallis, Vail Centre Ross Iverson, Vail Centre Missy Johnson, Highline Corinne Hara, Vail Centre Bobby Bank, Vail Info Sondra Perrig, VVP Brooke Skjonsby, Vail Resorts AGENDA: Meeting materials can be accessed after August 28 at the following link: httD://65.38.144.10/WebLink8/0/fol/321730/Row1.asax CSE Chair, Barry Davis, called the meeting to order at 8:32am Administrative Items a. Approval of the Minutes of the CSE's Meeting on August 5, 2015 Motion to approve the minutes of the CSE Meeting, August 5, 2015, as presented. M/S/P: Kundolf/Gordon/Unanimous The motion passed 7-0 CSE Minutes Regular Meeting: September 2, 2015 Page 1 of 7 9/15/2015 b. Financial/Contract Overview: There was a recommendation by McDonald and Rogers to add attendance total for all events combined under attendance estimate column, in lieu of the average. Also add the median numbers for all columns, instead of and/or in addition to the average. Andrews suggested leaving the NPS column in, but not averaging or totaling it. Navas mentioned that the final payment has not been released to the GoPro Games due to outstanding sales tax owed by vendors. c. CSE Invite: "Thank You Luncheon" to honor the contributions of Rayla Kundolf and Margaret Rogers: October 7t" following the CSE Meeting- Admin Conference Room, lunch by Yellowbelly? (Victory Lap Lunch) d. Application Deadlines and Interview Dates for CSE applicants: Interviews at Town Council Work Session on Tuesday, Dec. 15t". Deadline for letters of interest due to the Town Clerk, Patty McKenny, by Friday, December 4t". CSE members whose terms expire on December 31, 2015 are: Rayla Kundolf (term limited), Jeff Andrews and Shenna Richardson. e. CSE Allocations for 2016 to be presented to Town Council at the evening meeting on Tuesday, December 1St. Please see revised meeting schedule in packets. Feedback on CSE's memo regarding recommendation of a Cultural/Education Facility Rogers talked about the CSE facility center memo discussed during the "Information Update" portion of the Council meeting. The plan is to set up a work session with the CSE to identify what this project entails. Rogers continued that it was important to work on supporting evidence to provide to the Town Manager's office. Also, the question came up about who are users, as well as frequency and type of use for a facility. There is a need to identify consistent users and what their financial commitment would be to the facility. McDonald stated that the Town Manager's office would like further data that staff could compile. The project includes review of previous reports and studies identifying Vail Valley venues and comparative analysis of peer resort properties. Davis asked about how to proceed from the current plan. Rogers stated that it's important to use the information provided by staff and to figure out what is feasible. Davis stated that the CSE needs to improve the narrative in terms of a community/multi-use facility. Andrews suggested that a 1, 3 and 5 year plan is a good solution. Andrews stated that the CSE would like to continue to be part of the conversation on this topic. Rogers said that Vail facility research needs to be conscious of the scale of the town vs. other facilities and locations. Navas referenced the history of the Ford Amphitheatre, which was reluctantly embraced by the Town of Vail when it was first built. There was general opinion that it was too far "out of town," and would be too expensive to maintain, etc. Today we recognize that it is a major anchor of our summer economy, even though it is underutilized during some of the summer months. Historical data needs to be presented, including CSE Minutes Regular Meeting: September 2, 2015 Page 2 of 7 9/15/2015 existing facilities, such as Grand View and Donovan. Andrews mentioned that the CSE commitment to the Educational and Enrichment Events category shouldn't be overlooked. g. Update on Council's input at first TOV Budget Review on September 1St Navas provided a review of the decisions made at yesterday's Town Council Work Session on the 2016 budget. • America's Opening: Expanded Birds of Prey Vail Valley Foundation (VVF) Request: $175,000 Add Concert @ Solaris and Legends Race @ Golden Peak on 1St weekend in December (week before Snow Daze) Council Comments: $175K too expensive for a concert More impact for Beaver Creek Bruno and Bugby suggest: asking VVF to come give a pitch Final vote 3-3 — ends up as a "NO" but may change at a future discussion (Andy Daly was not present) • CSE Budget: 3% Increase Bugby comments that there are many in the community that believe we already have more events and more crowds than we need. Others in favor- looks like will pass. • Education/Enrichment Event Budget Request: $150,000 (Council members still referred to as Tier IV)Finance Director, Kathleen Halloran, explained how that number was derived, stating that she had been criticized for the original budget that was solely based on the amounts that were requested in year one. CSE was asked what they would recommend. Moffet says they would be better served to task CSE with "What would you do if you had the amount of $$ needed to attract/create a product consistent with the Vail Brand?" $150,000 isn't going to deliver much impact. 1. What are we missing? What are our peer models? - a "World Class Think Tank" i.e. Aspen Institute example 2. CSE was requested to come in an explain what they have done with this category and to include: a. 2014 and 2015: Programming History b. History of funding c. Add memo on the EEE Development and Criteria d. Identify: What can $150,000 buy? CSE Minutes Regular Meeting: September 2, 2015 Page 3 of 7 9/15/2015 (Tuesday, September 15- Sybill and Kelli to prep documents for submittal by September 9th) Rogers expressed that she was surprised at the pushback by the Council on the Educational and Enrichment Events category programming budget at $150,000. Rogers continued that this category has never been clearly defined in the past. The Town of Vail Mission Statement includes educational reference and thus the town should follow through with it. She suggested that there is a need to market the Educational and Enrichment Event funding opportunity to get more applicants. For the next review on the budget in October, Rogers volunteered Davis to come in and speak to the council about clarifying the how the fund has been utilized. This will help council to feel more comfortable with allocating $150,000 to the fund. McDonald stated that staff has been tasked with what was funded and what was the programming and results. Staff will pull those from the recaps from 2014 and the ones from 2015 thus far. This reports needs to be completed in time for the September 15 council meeting. The request is to identify peer models that the CSE could emulate or use as an example. McDonald said that the VEAC meeting was confusing for some of the attendees because the communication wasn't clear about what the facility could potentially become. Rogers stated that the council delegated to the CSE to work through some of these questions. McDonald said that it's important to show the council the successes of the Educational and Enrichment Events category. Rogers said that leadership is the key to the success of the organizations that have been funded. Davis wants to review an action plan to meet with staff to identify information needed for the next council Work Session on September 15, between 1:00-4:OOpm. Rogers mentioned that the funding to the VVF Birds of Prey America's Opening event for $175,000 did not get approved by the council by a vote of 3-3. McDonald stated that the main concern of the council was the concerts on back to back weekends when Snow Daze tried it in 2014 it split attendance and didn't increase visitation numbers, and that Beaver Creek, as the host community of the World Cup races, stands to gain the most benefit. Event Liaison Marketing Update: Laura Waniuk • Vail Valley Cup — please see presentation in the supporting documents Event Recaps — please see documents in Laserfiche for detailed recaps. Vail America Days- Highline, Missy Johnson There was a strong focus on tradition for this year's event. Volvo came on board as a sponsor. There was lots of youth involvement and relevancy with the parade theme, anchored by the participation of Mikaela Shiffrin. Pepi and Sheika Gramshammer were well received as Grand Marshals. Operations were enhanced by working with the ERC closely. There is opportunity for more sponsor partnerships for the events. Working with local retailers will be a focus next year. Gordon said he thought that the event was great and fireworks were fabulous too. Timing of the fireworks show was good and well-received. Gordon stated that there are some public safety issues with candy distribution. He was concerned that the kids were CSE Minutes Regular Meeting: September 2, 2015 Page 4 of 7 9/15/2015 going to get run over by floats because the candy was dropped or handed off the floats. Kundolf missed the Stomp kids this year. Navas said that candy is really tough to clean up; public works has to take care of this. Vail Arts Festival- Eagle Valley Events, Laurie Asmussen Asmussen was pleased with the attendance, which was up 8% over last year. They are identifying which categories that compete too much with LH businesses, such as fiber, and will limit that genre in future festivals. They increased the number of artists to 95, but LH is at capacity. They want a great experience for everyone; feel that 75 to 80 is a better number of artists at that site. New configuration of bus stop opened up more space. Navas asked about the possibility of using part of LH Circle towards Dobson Arena. Asmussen replied that she does not like to take the buses out of LH, and that there are challenges with traffic accessing the condominiums along that section of road. Andrews suggested that there might be an expansion to the top deck of the LH parking structure. Wadey reported receiving feedback from guests who would love to have that event time extended to later in the afternoon/early evening. Rogers commented that she thought the improvement in artists was great. Andrews recommended identifying the concerns with the survey. Navas noted that since the Vail Arts Festival received just $10,000 in funding, Asmussen's survey was not conducted by RRC, the contractor hired by the CSE to survey all of the events that received more than $10,000 in funding. Asmussen contracts with a different company, which explains some of the incongruities reflected in the results. She explained that they had been conducting surveys for her event for 5 years and didn't want to lose the continuity of the data. Vail Leadership Institute: Applied Leadership Series Hara gave an overview on this first year event. There are 6 events in this series with diverse programs. They build on events that bring speaker and audience together. Speaker perspective is to make it more of a storytelling format. There were 428 participants at the 6 events. There was some inconsistency with the survey results as the VLI had used their own survey at a couple of the early events, and then sent out the RRC survey for the remaining events... The questions in the RRC survey were not targeted to the type of audience that participated, as it was almost exclusively local residents and employees. Navas noted that in the coming year, we may want to look at revising the survey questions for the Education/Enrichment Events to reflect the difference in funding criteria from the Cultural, Recreation and Community Events. Navas added that several of the Town of Vail staff attended the events and enjoyed their experience. Local businesses are affiliated, as are CMC and other educational organizations. Hara reviewed the marketing tactics and how they are split between digital and traditional media. Kundolf asked about venue use and the budget for the rentals of the venue. They held 5 events at Donovan and one at the Grand View. These were provided at a reduced rate by Town of Vail in-kind contributions. Vail Valor Races- by email Staff did not receive this recap in time for inclusion in the meeting documents. CSE Minutes Regular Meeting: September 2, 2015 Page 5 of 7 9/15/2015 Motion to approve the final funding disbursements for Vail America Days and the Vail Leadership Institute: Applied Leadership Series M/S/P: Kundof/Wadey/Unanimous The motion passed 7-0 NPS discussion Andrews reviewed the definition of NPS and how the numbers impact the overall perception of the event performance. NPS scores drop about 20% if the surveys are distributed over email post -event and not in person. Andrews asked to have RRC come discuss their process and methodology for the surveys at next month's CSE meeting. McDonald confirmed she would request that. Valenti stated that it should be noted when the survey switches from an in person to email survey in order to understand methodology changes. Review CSE procedures for evaluation of RFP's for 2016 events: Staff • Wednesday, November 4th: 8:30am-5:30pm at the Antlers in Lionshead • Wednesday, November 11th: 8:30am-3:30pm at the Antlers in Lionshead Navas explained how the process works and expectations for the CSE. Scoring sheets will need to be returned to staff by noon on Thursday, Nov. 5. The score sheet results from Nov. 4 meeting are not final at that time, but rather will provide a base line for sharing of opinions and debate that leads to the final decisions which will be made on November 11th. A spreadsheet combining everyone's input will be provided as the worksheet for that discussion. Gordon stated that the point total is just one data point, along with subjective process and historical experience that also contribute to the final decisions. Andrews asked if there could be time on the agenda in October to discuss the methodology and tips for the funding process. Davis said that it's a good idea to be polarizing when scoring RFP's in that first meeting, as it stimulates productive discussion. Navas added that there is one application form for both event categories and the producer will self select which category they believe that they belong in. The CSE will have the ability to move them into a different category if they feel the criteria is a better match, however the budget for funding cannot be transferred between the Entertainment/Enrichment events and the Cultural/Recreation/Community events. Review of strategic points from VLMDAC and how to apply to the CSE's RFP review: Staff Please see presentation provided in the meeting materials. Navas and McDonald reviewed the marketing objectives of the VLMDAC and CSE. McDonald explained in shift of age group to 25-54, which will also capture ages 55- 65. Kundolf stated that it's important to include information about off peak seasons and lower ADR which could also support a multi -use facility. McDonald stated that it shows the alignment between the CSE and VLMDAC. New Business and Community Input Iverson from VLI said they are expanding on the brand Vail Centre. He also asked if the CSE could move the event from Recreation and Cultural to Education and CSE Minutes Regular Meeting: September 2, 2015 Page 6 of 7 9/15/2015 Enrichment category. The answer is yes. The VLI 2016 event will be incubated and be a step in between the larger event in 2017. VLI plans to focus on investor events in the next few months and they are still interested in purchasing Treetops. ➢ Motion to adjourn meeting at 10:25 M/S/P: Kundolf/Valenti/Unanimous The motion passed 7-0 Next CSE Meeting: Wednesday, October 7, 2015 @ 8:30am Vail Town Council Chambers CSE Minutes Regular Meeting: September 2, 2015 Page 7 of 7 9/15/2015 Vail Economic Advisory Council (VEAC) September 8, 2015 MEETING MINUTES VEAC Members Present: Matt Ivy Laurie Mullen, Kim Newbury, Rayla Kundolf, Jim Kellen, Greg Moffet, Rob Levine, Mark Gordon, Margaret Rogers, Chris Romer Town of Vail Staff Present: Stan Zemler - Town Manager, Kelli McDonald - Economic Development Manager, Sybill Navas, Special Events Coordinator, Laura Waniuk — Event Liaison, Others Present: Jeremy Reitman (VVP), Phil Shettig (President, SYNC), Christian Avignon (Founder, 10th Mountain Whiskey/Avignon Stone), Ryan Thompson (Founder, 10th Mountain Whiskey) Tara and Nate Picklo (Owners, Yeti's Grind/LOV Bikes), Alex Biegler (Owner, Cirque Mountain Apparel) and Sylvan Ellefson (VP Sales, Cirque Mountain Apparel), Yuri Kostick, (Mayor of Eagle), Charlie Ford Panel Discussion on Vail Valley's Start -Up Companies Discussion to include what business they are in; why they located here; what challenges they face; what opportunities they see; how local businesses can help each other; what local governments can do to facilitate these up and coming businesses Panelists: Phil Shettig, President, SYNC Christian Avignon, Founder, 10th Mountain Whiskey and Avignon Stone, Ryan Thompson, Founder, 10th Mountain Whiskey Tara and Nate Picklo, Owners, Yeti's Grind and LOV Bikes Alex Biegler, Owner and Sylvan Ellefson, VP Sales, Cirque Mountain Apparel Zemler stated that there is an opportunity to learn more about start-ups and retaining businesses in Vail. McDonald asked the panelists what challenges they face and what would it take to keep their business in the Vail Valley. Gordon said that this is a good time because a lot of organizations are coming together and spawning new businesses. SYNC, Phil Shettig, President Sync is performance ski wear, focused on the alpine skier. The company has been in business for a year. Small product line, larger products line will launch this month. Everything they do is focused on their consumer and being a mountain company works perfectly because it's the target demographic. They looked into moving from Edwards to Denver, but it's more cost effective to stay here. Affordable office space for start-ups does not really exist in Denver. There is an entrepreneur community that exists in Denver, they wanted to be in that environment, but the costs were prohibitive. They value the opportunity to live here and reap the intangible benefits. Logistics are easier, human capital is still less expensive. Office VEAC Meeting — September 8, 2015 Page 1 of 4 9/15/2015 is located in Pitkin Creek, easy, plenty of parking. Distribution center is in Denver. They do a lot of business on the Front Range with partners and domestic manufacturing. Yeti's Grind/LOV bikes - LOV: Love our Valley - Tara and Nate Picklo The Picklos wanted to stay in the valley and created businesses to do so. Branding is important. What is the differentiating factor of LOV bikes? Having the business based in Vail, brings awareness and creates a culture of being in Vail. They are more boutique and have an international following. The customers want to be a part of what's happening in Vail. They manufacture the frames in Eagle. LOV has been in business since 2012, first product about 2 years ago. They are focused on placement in other locations/businesses, it is rolling art. They have access to more people if the bikes are showcased in other non -bike retailers. Everything is custom and paint work is uniquely painted for that person. There is a current discussion about the transition from golf to cycling. That demographic wants something customized and different. The Pro Cycling event has a great impact for their business. They had great product placement in the VIP tent. Yeti's started about 8.5 years ago in Eagle. There was a need in the community for a place to hang out. They decided to focus on coffee. Coffee is roasted locally. Milk is from a dairy in Colorado. They reach out to local businesses and support them. Four years in they thought about a second location. They didn't really think about coming to Vail, they looked on the Front Range, Denver, Boulder, Fort Collins. Solaris semi -recruited them for the retail space because they were a local business. The first year was tough, but then things started to grow. It's been a positive move for them and has also helped their Eagle location. The Solaris space is only 900 sq. ft. They had financial help to build out the store. There are a number of coffee shops in the area, but there are different demographics for each shop. Loaded Joe's has more food options and serves alcohol. It's helpful that Starbucks is closed during the off season. Yeti's is open 363 days and closes two days a year for cleaning. Yeti's is used for a remote office by the community. In Vail Village there are mostly established businesses and few newer businesses. Housing is a huge issue for smaller businesses. They can't bring staff in because there is no housing for them. Many start up businesses are intertwined. Newbury asked if events support their business. For Yeti's, events bring lots of people to their store. Cirque Mountain Apparel, Alex Biegler, Owner and Sylvan Ellefson, VP Sales They produce hats and other custom knits. Founded in Jackson Hole, moved the business here. Vail is plugged into the mountain community. Office is in Eagle Vail, production is done overseas. Vail is not seen as a young, entrepreneur location; it's seen as an older, more established business community. They have a staff of six people here and one person in Jackson Hole. Levine asked about how to transition Vail into a community to welcome entrepreneurs and come to Vail to find a career job. First step is awareness that it's already happening. People are successful here. Moffet asked about how much flying they do, out of Eagle or Denver. They do quite a bit of travel via car and usually fly out of Denver. They are opening 3 locations, 2 in Denver and 1 in Mall of America. They are considering a location in Vail. VEAC Meeting — September 8, 2015 Page 2 of 4 9/15/2015 10th Mountain Whiskey - Christian Avignon, Founder, Ryan Thompson, Founder Town employees still think there is parking in front of their retail shop. The town employees use that area for staging while their store is open. On the event side, could other locations be used, like Gondola One. Kellen said that it would draw people all the way through the town. The event tents are backed up to business entryways and block them. McDonald mentioned GoPro Games and how they spread their vendors out. They also suggested having some sort of cover area — to provide cover from the sun and rain. There needs to be the ability to get people in an area that is protected. Winter Park event had tents with outdoor carpet, and it worked really well. There is an opportunity for the local brands to be showcased as sponsors, but it is cost prohibitive. Perhaps there is a way to put together a marketing packet to promote them as sponsors. Gordon mentioned that it could be a good topic for event producer newsletters. They looked in Vail for a distillery location but couldn't afford the space; they put their distillery in Gypsum. Their tasting room is in Vail Village, small and simple. It goes back to the mentality of the 10th Mountain Division. They were true entrepreneurs who started the mountain lifestyle. The owners have the Gypsum plant open for tours, etc. They provide a different spin on two ends of the valley. They attach themselves to the Vail brand, it helps sell the product. It's important to have that mountain lifestyle brand, partnering up with the other small business owners. It's also valuable to have a company with a historical foundation and the 10th Mountain Division is still active. The owners also want to give back to groups like Wounded Warriors and Vail Veterans. Levine suggested that it's important to engage the VLMDAC and expand the Vail brand to encourage people to come here to start up businesses. There could potentially be a benefit for small businesses. Reitman from the VVP said a lot of things are already happening that people just don't know about. There are many such businesses that exist. Last year they held focus groups up and down the alley. There is a VVP website that supports the community businesses: www.Vailvalleymeansbusiness.com Zemler mentioned that it would be smart to look into the Boulder model. They have ads highlighting locally owned businesses. Romer said that's it important to tell success stories about what's going on here. Colorado loan fund helped a local Vail business. They are real people, real businesses that have a nationwide footprint. Small businesses appreciate great marketing through hotel packages. 101h Mountain got lots of exposure because Antlers put together a whiskey tasting package. The Vail Daily Weekly recently did a feature on local businesses. It's difficult as a small business to take time out of busy schedule to promote their business. A challenge is local brand awareness; the VLMDAC could possibly work with them. It's so important to align with the Vail brand. The locals are the backbone of their business. They are excited and proud to be there. Rogers stated that it might be good to have an entrepreneurial business representative added to the VEAC. McDonald stated that it is possible and would look into it. It would bring more awareness for their businesses and how VEAC and TOV decisions and strategies impact them. Reitman stated that there are great VVP tools and opportunities. VEAC Meeting — September 8, 2015 Page 3 of 4 9/15/2015 Mullen stated that she has a great relationship with the 10th Mountain whiskey. It's sold in her store, keeping her relevant and she's supporting them by selling their product. Reitman said that the town can stay authentic by telling all these stories. Ivy asked about how guests find out about the businesses. How do the tourists find out their businesses? The small businesses are a needle in a haystack here in Vail. Rogers mentioned that it would be good to have some type of identification for the shop windows. In Boulder they have it and it's a membership -based model. The fees may pay for the advertising. McDonald explained the Lionshead Merchant Association exists in a similar format. Levine spoke about financial support, staffing, recruiting and other concerns of each of the businesses. McDonald stated that it might be a good opportunity to use the sponsor space/tent at events that is provided to the Town by Event producers. Financial Report Upon receipt of all sales tax returns, July collections are estimated to be up 2.6% compared to budget and up 5.4% from the prior year. RETT collections through August 26, total $3,927,284 up 1 % from this time last year. Town Manager Report Groundbreaking for golf clubhouse is on Wednesday at 3:30pm, encourages everyone to attend .Thursday will start demolition. Newbury said that the VRD has plans in place to have smooth transition during construction. It's scheduled to be complete around July -August 2016. The VRD will run the Grill; they have taken on the liquor license. Timber Ridge is coming together; the two buildings that will soon be open are already leased. The buildings will open in the next few weeks. The VMMC project got underway, it's a benefit for Vail and economy. The hospital is investing $100-$200 million. VVMC is the second largest employer outside of Vail Resorts. Additional Trash pick up, bus service and drivers, are in included as 2016 budget items and are about catching up with service items. There may be some activity on the 1-70 underpass. There will be some re -alignment, not full construction yet. It's targeted to take 18 months to complete. The skateboard park is under construction. It will have a potential to be year round. Citizen Input - None Other Business Navas stated that the CSE will have two open spots for applications and encourage the panelists to apply. Next Meeting Tuesday, October 13, 8:00 a.m., Antlers Lodge VEAC Meeting — September 8, 2015 Page 4 of 4 9/15/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 15, 2015 ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports 9/15/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 15, 2015 ITEM/TOPIC: Adjournment (3:45 p.m.) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, OCTOBER 6, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Future agenda items: Insurance Services Update (VFD) - Oct Review parking rates for upcoming season - Oct Site Visit Lions Ridge Apartments - 10/6 DestiMetrics Transient Inventory Study Presentation - 10/6 Ordinance adopting new Building Codes - 10/6 First Reading 2016 Budget Ordinance - 10/6 Whistler Delegation Visit - 10/14 Vail Local Marketing District: 2016 Budget Resolution - 10/6 Review Matrix on Year Round Multi -Use Facilities (Existing and Peer Resorts) - 10/20 - WS Vail Reinvestment Authority: 2016 Budget Resolution - 10/20 Second Reading 2016 Budget Ordinance - 10/20 2016 CSE Funding Allocation Recommendation - 12/1 VLMD Appointments - 12/15 CSE Board appointments - 12/15 Joint Meeting with VEAC (DestiMetrics Mountain Travel Update) - 12/15 Proposed future agenda items CIRSA Charter Review - TBD Cleanup Title 12, zoning amendments- TBD TIF Update- TBD Chamonix Project Update - TBD Gore Creek Water Quality Plan Update - TBD Vail Trails Update - TBD Environmental Strategic Plan Update - TBD Eagle County School District Meeting w/ Board - TBD Ford Park Leases - TBD Peer City Visit to Aspen - TBD Open Lands Strategic Plan - TBD Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD VRD Agreement for Skate Park - TBD Multi -Use Educational and Cultural Facility Review - TBD 9/15/2015