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HomeMy WebLinkAbout2015-10-06 Agenda and Supporting Documentation Town Council Regular SessionNOTE: VAIL TOWN COUNCIL 0� REGULAR MEETING AGENDA TVWN OF VA10 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:00 P.M., OCTOBER 6, 2015 Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ITEM/TOPIC: Proclamation No. 3, Series of 2015 Recognizing Ceil Folz, CEO of the Vail Valley Foundation, and her legacy career of 25 years. (10 min. ) PRESENTER(S): Andy Daly, Mayor 2. ITEM/TOPIC: Citizen Participation (10 min. ) 3. ITEM/TOPIC: Consent Agenda: 1) Minutes from September 1, 2015 meeting 2) Minutes from September 15, 2015 meeting 3) Award Contract for Booth Creek Park 4) Resolution No. 25, Series of 2015, A Resolution Approving the Operating Plan and Budget of the Vail Local Marketing District, For its Fiscal Year January 1, 2016 Through December 31, 2016 5) Resolution No. 31, Series of 2015, A Resolution Authorizing the Town of Vail to Grant a Water Easement to Eagle River Water and Sanitation District; and Setting Forth Details in Regard Thereto 6) Resolution No. 32, Series of 2015, A Resolution of the Vail Town Council Approving the 2015 Addendum to the Current Lionshead Public Facilities Development Plan to Address House Bill 15-1348 (5 min. ) 4. ITEM/TOPIC: Any Action as a Result of Executive Session (5 min. ) BACKGROUND: This agenda item has been added to the regular meeting agenda in order to allow for any official action required as a result of the executive session. 5. ITEM/TOPIC: Town Manager's Report: 1) Vail Golf and Nordic Clubhouse Court of Appeals Update Case No. 2014CAl019 Maslak, et al. v. Town of Vail, et al. 2) Electric bicycles 3) 1-70 Vail Underpass Construction Team Introduction and Schedule Update (5 min.) 6• ITEM/TOPIC: Vail Transient Inventory Study (30 min. ) PRESENTER(S): Katie Barnes, DestiMetrics ACTION REQUESTED OF COUNCIL: Listen to the presentation and 10/6/2015 ask questions of the DestiMetrics representative. BACKGROUND: An initial study proving data on Town of Vail transient inventory was conducted by DestiMetrics in January 2009 and updated in November 2011. Town Council requested a proposal for an updated study in December 2014. A proposal was provided and accepted in February 2015, the study began in June 2015 and was completed in August 2015. This new study provides current data as well as comparisons to 2009 and 2011 data. 7. ITEM/TOPIC: 2015-2016 Winter Parking Program (10 min) PRESENTER(S): Greg Hall Director of Public Works and Transportation ACTION REQUESTED OF COUNCIL: Approve, approve with modifications or direct the staff with regard to additional information or modifications for presentation at the next Town Council meeting. BACKGROUND: Each year the Town Council approves the winter parking program for the upcoming season. The parking rates and pass prices for Vail have remained the same since the 2008-2009 season. The recommendation of the staff is to keep the program the same. Attached is the brochure from 2014-2015. There is some concern going into this season with regard to additional demand on parking mostly during the week because of the reduction of parking at the Hospital due to construction of the first phase of the master plan build out. In addition, this year will be a year with increased construction activity in the core areas of Vail with the hospital and the Lion construction fully underway. Each of these projects are required to provide off site parking of their construction workers, however, there is no way to enforce customers paying full price from using the facilities. The town was able to have the license plate recognition software and cameras operational at the end of last season and staff will be able to report to the council early the trends seen with regard to abuse of free periods to avoid paying for parking during the day (looping). STAFF RECOMMENDATION: Approve the proposed 2015-2016 Winter parking program. 8. ITEM/TOPIC: Ordinance No. 13, Series 2015, Second Reading, Columbine Drive Right of Way Land Transfer (5 min) PRESENTER(S): Tom Kassmel, Public Works Engineer ACTION REQUESTED OF COUNCIL: Approve Ordinance No. 13, Series 2015 BACKGROUND: A Portion of Columbine Drive currently encroaches on Lot 14 of the Bighorn Subdivision. The property is currently undergoing redevelopment. In order to rectify the encroachment, the property owner and staff have discussed a land transfer, where the Town would receive the portion of property that Columbine Drive encroaches upon and the property owner would receive an equal portion of property along Lupine Drive also adjacent to Lot 14. STAFF RECOMMENDATION: Approve Ordinance No. 13, Series 10/6/2015 2015 9. ITEMITOPIC: First Reading of Ordinance No. 14, Series of 2015, An Ordinance Repealing and Reenacting Chapter 10-1, Building Codes, Vail Town Code, Adopting by Reference the 2015 Editions of the International Building Code, International Residential Code, International Fire Code, International Mechanical Code, International Energy Conservation Code, International Existing Building Code, Colorado Plumbing Code, Colorado Fuel Gas Code, 2014 Edition of the National Electrical Code, 1997 Edition of Uniform Code for Abatement of Dangerous Buildings and with Regard to the Above - Described Codes, Adopting Certain Appendices. Setting Forth Certain Amendments Thereto, and Setting Forth Details in Regard Thereto. (15 min.) PRESENTER(S): Martin Haeberle, Chief Building Official & Mike Vaughan, Fire Marshal ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with modifications or deny Ordinance No. 14, Series of 2015 upon First Reading. BACKGROUND: The International Building Codes are updated every three years to maintain minimum standards for the technical advances in building sciences and material innovations that are being used by the construction community. The proposed 2015 Building Codes also reflect the changes mandated by the State of Colorado Building Codes. In order to maintain the high quality of construction practices used in Vail, to protect the life safety and welfare of our community, it is essential to adopt the most current standards available. STAFF RECOMMENDATION: The Community Development Department, Fire Department and Building and Fire Code Board of Appeals recommend the Vail Town Council approve Ordinance No. 14, Series of 2015 upon first reading. 10. ITEMITOPIC: First Reading of Ordinance No.15, Series of 2015, Annual Appropriation Ordinance: Adopting a Budget and Financial Plan and Making Appropriations to Pay the Costs, Expenses, and Liabilities of the Town of Vail, Colorado, for its Fiscal Year January 1, 2016 Through December 31, 2016 (30 min) PRESENTER(S): Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: Approve, approve with amendments or deny Ordinance No. 15, Series of 2015 on first reading BACKGROUND: See attached memorandum 11. ITEM/TOPIC: Adjournment (8:05 p.m.) Please call (970) 479-2138 for additional information. Sign language 10/6/2015 interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. 10/6/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 6, 2015 ITEM/TOPIC: Proclamation No. 3, Series of 2015 Recognizing Ceil Folz, CEO of the Vail Valley Foundation, and her legacy career of 25 years. PRESENTER(S): Andy Daly, Mayor ATTACHMENTS: Proclamation No. 3, Series of 2015 10/6/2015 TOWN OF OVAIL Proclamation No. 3 Series of 2015 WHEREAS, Cecilia Folz has been a member of Vail's community family since arriving with her husband Steve Folz in 1982, and shortly thereafter she joined the Vail Recreation District as a program coordinator, with early success hosting her first sporting and entertainment events, and during this time she also began volunteering for the Vail Valley Foundation, assisting with the 1989 World Alpine Ski Championships; and WHEREAS, Ceil's roles with the Vail Valley Foundation have been many and varied and her leadership and collaboration with the VVF Board of Directors has resulted in many achievements, including the FIS Alpine World Ski Championships (serving as the Director of Operations for the 1999 WASC and the President of the 2015 Championships); several Foundation mergers with the Vilar Performing Arts Center and later, the Youth Foundation; the spectacular renovations of the Gerald R. Ford Amphitheater; the creation of Eagle River Preserve, the Bud Light Street Beat Concert Series and the Honda Session; guiding current annual athletic events such as the Birds of Prey World Cup, the GoPro Mountain Games and the American Ski Classic; spearheading a full slate of cultural offerings, including the Vail International Dance Festival and the free concert series; and helping to orchestrate cradle to college education efforts via the Youth Foundation; and WHEREAS, Ceil's commitment and impacts on the sport of ski racing can be seen by her efforts to promote ski racing at both our local mountain resorts of Vail and Beaver Creek and her role with the Vail Valley's FIS World Championship Organizing Committees, which have been instrumental in helping our community become a renowned location for ski racing events in North America, with exposure nationally and internationally, resulting in the ability to grow the sport of skiing on many levels; and WHEREAS, Ceil's career has been exemplified by her dedication and commitment, energy and drive, enthusiasm and spirit, passion and love of the world of sporting events, she has been the leader and talent behind so many successful events and offerings in conjunction with her work with the Foundation, benefiting both residents and guests; and NOW, THEREFORE, the Mayor and Vail Town Council proclaims its heartfelt gratitude and best wishes to Ceil Folz and hereby recognizes her remarkable career legacy at the Vail Valley Foundation and in the Vail community. We thank you Ceil Folz for helping create these memories which will last forever and will be shared by so many who worked with you or enjoyed one of the many extraordinary events as acknowledged and read by the Mayor this 6th day of October 2015. Town of Vail Andrew P. Daly, Mayor Attest: Patty McKenny, Town Clerk 10/6/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 6, 2015 ITEM/TOPIC: Citizen Participation 10/6/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 6, 2015 ITEM/TOPIC: Consent Agenda: 1) Minutes from September 1, 2015 meeting 2) Minutes from September 15, 2015 meeting 3) Award Contract for Booth Creek Park 4) Resolution No. 25, Series of 2015, A Resolution Approving the Operating Plan and Budget of the Vail Local Marketing District, For its Fiscal Year January 1, 2016 Through December 31, 2016 5) Resolution No. 31, Series of 2015, A Resolution Authorizing the Town of Vail to Grant a Water Easement to Eagle River Water and Sanitation District; and Setting Forth Details in Regard Thereto 6) Resolution No. 32, Series of 2015, A Resolution of the Vail Town Council Approving the 2015 Addendum to the Current Lionshead Public Facilities Development Plan to Address House Bill 15-1348 ATTACHMENTS: Minutes from September 1, 2015 meeting Minutes from September 15, 2015 meeting Booth Creek Park Request to Award Contract Memorandum Resolution No. 25, Series of 2015 Resolution No. 31, Series of 2015 Resolution No. 32, Series of 2015 10/6/2015 Vail Town Council Meeting Minutes Tuesday, September 1, 2015 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:05 P.M. by Mayor Andy Daly. Members present: Member absent: Staff members present Ludwig Kurz, Mayor Pro Tem Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Andy Daly, Mayor Stan Zemler Matt Mire, Town Attorney Patty McKenny, Town Clerk The first item on the agenda was Citizen Participation with comments from Michael Cacioppo about the need to cite the statute prior to convening into executive session. He also requested that more meeting materials be placed at the back of the room for the public. The second item on the agenda was any action as a result of executive session; no actions were taken. The third item on the agenda was Town Manager's Report; there were no updates. The fourth item on the agenda was an award of the construction contract for the Vail Golf and Nordic Clubhouse Project. Greg Hall, Director of Public Works, presented the information about the award suggesting a Guaranteed Maximum Price Contract to Evans Chaffee Construction Group in an amount not to exceed $ 8,175,000. It was noted the project was bid out to the subcontracting community by Evans Chaffee Construction Group (ECCG), the Construction Manager/General Contractor for the project. The bids were reviewed, project alternatives were developed and a value engineering process was lead by the NV5 the owners representative for the Town. This process included representatives of the town, the Vail Recreation District and the design team led by Zehren and Associates the architect for the project as well as participation by ECCG and NV5. He noted the contractor and owners representative were present. He explained the budget contingency was budgeted at 9% and the town and contractor's contingency were budgeted at 3% each. Moffet moved to authorize the Town Manager to execute a construction contract for the construction of the Vail Golf and Nordic Clubhouse Project as approved by the Town Attorney to Evans Chaffee Construction Group in an amount not to exceed $ 8,175,000. Rogers seconded the motion. Comments were made by Bugby noting his opposition to the project because of its design as an event center which conflicts with the covenants that set forth its use as a golf course. The motion was approved (5-1; Bugby opposed). Town Council Meeting Minutes of September 1, 2015 Page 1 10/6/2015 The fifth item on the agenda was First Reading of Ordinance No. 11, Series of 2015, Write-in Candidate Affidavit presented by Patty McKenny, Town Clerk. She noted the ordinance sets forth a requirement that a write-in candidate must submit an affidavit of intent with the Town Clerk's Office at least 21 days before the municipal election in order for votes to be counted. The ordinance helps create clarity and context for the election official in counting write-in candidate votes. Bugby expressed concern the ordinance defeats the purpose of allowing persons to be included on the ballot especially in emergency situations. He preferred there not be this kind of requirement or at the very least that a 21 day deadline was too far from election day. Moffet moved to approve Ordinance No. 11, Series of 2015, Kurz seconded the motion and it passed (5-1; Bugby opposed). The sixth item on the agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Bugby seconded the motion which passed unanimously, (6-0) and the meeting adjourned at 6:15 p.m. Respectfully Submitted, Attest: Ludwig Kurz, Mayor Pro Tem Patty McKenny, Town Clerk Town Council Meeting Minutes of September 1, 2015 Page 2 10/6/2015 Vail Town Council Meeting Minutes Tuesday, September 15, 2015 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:05 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz, Mayor Pro Tem Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Staff members present: Stan Zemler Matt Mire, Town Attorney Patty McKenny, Town Clerk The first item on the agenda was Citizen Participation with comments as follows Tiffany Arrant representing homeowners Henry and Lori Gordon, Texas Townhomes complex, read a letter expressing the Gordon's concern about potential improvements to the pickle ball courts. Their concern was with parking issues and noise and they would prefer that no additional courts be built. There was another letter read by Arrant from other residents in the Texas Townhomes complex noting concerns with noise and parking as problems with a request for no more courts in this location as they should really be built at Ford P along with the tennis center. Charlie Penwill, resident and representing the pickle ball players; offered some context to the use of the courts indicating they have not registered any complaints, he has not witnessed any illegal parking by players, his perspective that parking is adequate, he is not aware of any noise complaints, and that with an upgrade of 4 to 6 courts, there would improved parking and landscaping. He mentioned his conversations with Vail Recreation District staff and town staff who have shared there need to help balance the residential neighborhood with the recreation uses. He thinks overall there would actually be an improved situation with the court improvements. The second item on the agenda was the consent agenda as follows: 1) Minutes from August 4, 2015 regular meeting Moffet moved to approve the minutes; Bugby seconded the motion and it passed unanimously (7-0). 2) Minutes from August 18, 2015 regular meeting Moffet moved to approve the minutes; Bugby seconded the motion and it passed unanimously (7-0). 3) Appointment of 2015 Town of Vail Regular Municipal At -The -Poll Election Judges Moffet moved to approve the following people to serves as election judges, Vi Brown, Summer Holm, Mary Ann Best, Pam Brandmeyer, Holiday Cole, Carol McKown, Earl Best & Katherine Schmidt; Bugby seconded the motion and it passed unanimously (7-0). Town Council Meeting Minutes of September 15, 2015 Page 1 10/6/2015 4) Award of S20 Contract Moffet moved to award the design contract to S2O Design Engineers in the amount of $61,250 to fund the repair work for a retaining wall supporting the Gore Valley trail and the ERWSD sanitary sewer trunk line main. Kurz seconded the motion and it passed unanimously (7-0). It was noted the town and ERWSD would jointly fund this project. 5) Resolution No. 26, Series of 2015, A Resolution Approving an Intergovernmental Agreement(the "IGA") Between the Town of Vail and Colorado Department of Revenue, Division of Motor Vehicles Regarding CDL Driver Testing; and Setting Forth Details in Regard Thereto Moffet moved to approve Resolution No. 26; Kurz seconded the motion and it passed unanimously (7-0). 6) Resolution No. 27, Series of 2015, A Resolution Approving an Intergovernmental Agreement Between the Town of Vail and Colorado Department of Public Safety, Division of Fire Prevention and Control Regarding Utilizing Vail Fire and Emergency Services Staffing; and Setting Forth Details in Regard Thereto Moffet moved to approve Resolution No. 27. There some questions about the language and intent of the agreement related to federal obligations; Chief Mark Novak assured them the agreement did not obligate the town for such follow-up of services referred to in the agreement. Rogers seconded the motion and it passed unanimously (7-0). 7) Resolution No. 28, Series of 2015, A Resolution Approving an Intergovernmental Agreement Between the Town of Vail and Eagle River Water and Sanitation District Regarding the Design of the Gore Valley Trail at Dowd Junction Repair Project; and Setting Forth Details in Regard Thereto Moffet moved to approve Resolution No. 28; Bugby seconded the motion and it passed unanimously (7-0). It was noted the action on the IGA with ERWSD was to split the Dowd Junction Gore Valley Trail Repair design costs 50/50. 8) Resolution No. 29, Series of 2015, A Resolution Approving a Utility Easement Between the Town of Vail and Eagle River Water and Sanitation District; and Setting Forth Details in Regard Thereto Moffet moved to approve Resolution No. 29; Bugby seconded the motion and it passed unanimously (7-0). It was noted the action on the IGA with ERWSD was to allow 160 square foot easement from the Town of Vail within Tract A along Rockledge Road for the installation of a Fire Hydrant and Air Vac Vent pipe. 9) Resolution No. 30, Series of 2015, A Resolution Approving a Utility Easement Between the Town of Vail and Vail Resorts; and Setting Forth Details in Regard Thereto Moffet moved to approve Resolution No. 30; Bugby seconded the motion and it passed unanimously (7-0). It was noted the action on the Resolution was a response to Vail Resorts and ERWSD who requested a 330 square foot easement from the Town of Vail for Vail Resorts within Tract A along Rockledge Road for the installation of a new water service for future use by Vail Resorts. The third item on the agenda was Town Manager's Report at which time an update was presented on the next 1-70 Underpass Open House, 9/17/15 at 4 pm at Grand View. Greg Hall, Director of Public Works, also presented an update on the cost to add snowmelt infrastructure to the new skate park, an estimated $64K, which would include installation of tubes. There were Town Council Meeting Minutes of September 15, 2015 Page 2 10/6/2015 not four members in support of this component to the construction of the skate park. And finally, it was mentioned the USFS timber removal project was active with more details to come about costs and impacts. The fourth item on the agenda was second reading on Ordinance No. 11, Series of 2015, addressing write-in candidate affidavit requirement as presented by Patty McKenny, Town Clerk. She noted Ordinance No. 11 sets forth that a write-in candidate must submit an affidavit of intent with the Town Clerk's Office at least 21 days before the municipal election in order for votes to be counted. The ordinance is proposed in order to help create clarity and context for the election official in counting write-in candidate votes. Moffet moved to approve Ordinance No. 11, Rogers seconded the motion. Public input was taken and Michael Cacioppo questioned the need for the ordinance and spoke out against the requirement suggesting this ordinance did not support the intent of a write -in -candidate environment. He also asked about decreasing the timeframe for filling the affidavit from 21 days to 7 days prior to election. Council input included disapproval from Bugby who didn't see a problem with write-in candidates existing and preferred allowing last minute write-ins on the ballot without any requirements, especially to help accommodate emergency situations and a need for more candidates. Bruno's input was about the ordinance covering the basis that names on the ballots would in fact need to be qualified names and this ordinance put that process in place. A vote was taken and the motion passed (5-2; Bugby and Daly opposed). The fifth item on the agenda was Ordinance No. 12, Series of 2015, an Ordinance Amending Section 14-10-7 of the Vail Town Code, regarding Outdoor Lights as presented by George Ruther, Director of Community Development. It was noted their prior discussion about the Town's adopted policies and regulations with regard to decorative holiday lights would be further reviewed with the proposed ordinance taking into consideration the recent complaints and current policies and regulations. The current proposal included decorative outdoor lights between 4 and 11 p from November 15 through May 15 annually (which is not currently regulated). He also noted PEC reviewed the draft ordinance and recommended more time to consider the definitions. Ruther spent some time talking about the definitions of lighting, i.e. holiday, decorative, ornamental lighting, and some of the challenges in drafting the regulation. It was noted only residential areas were included and commercial areas were excluded. There was some discussion about seasonal lighting, using a map to identify affected areas, effective dates, timing regulations (10 pm or 11 pm). There was some discussion about residential patio lighting vs. lodging lighting and whether or not to require lights be turned off. Ruther asked further consideration be given to better understand intended and unintended consequences of the regulations. Pubic input came from resident Kim Newbury who requested the town not regulate decorative lighting based on only a few complaints and questioned the need for the regulation, requesting council not adopt the ordinance. After some further discussion Kurz moved to deny the ordinance; Moffet seconded the motion and the ordinance was denied (6-1; Rogers opposed). The sixth item on the agenda was first reading of Ordinance No. 13, Series 2015:Columbine Drive Right of Way Land Transfer as presented by Tom Kassmel, Public Works Engineer. He noted a Portion of Columbine Drive currently encroaches on Lot 14 of the Bighorn Subdivision and the property is currently undergoing redevelopment. He noted in order to rectify the encroachment, the property owner and staff have discussed a land transfer, where the Town would receive the portion of property that Columbine Drive encroaches upon and the property owner would receive an equal portion of property along Lupine Drive also adjacent to Lot 14. There was a review of the land transfer as depicted on photos of the property; it was noted there Town Council Meeting Minutes of September 15, 2015 Page 3 10/6/2015 was an exchange of an equal property size and the road stays the same. Moffet moved to approve Ordinance No. 13; Kurz seconded the motion and it passed unanimously (7-0). The seventh item on the agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Bugby seconded the motion which passed unanimously, (7-0) and the meeting adjourned 7 p.m. Respectfully Submitted, Attest: Andrew P. Daly, Mayor Patty McKenny, Town Clerk Town Council Meeting Minutes of September 15, 2015 Page 4 10/6/2015 WIWI Memorandum To: Vail Town Council From: Department of Public Works Date: October 6, 2015 Subject: Booth Creek Park — Request to Award Consultant Contract Introduction: The purpose of this discussion is to request the Town Council to direct the Town Manager to enter into a consultant contract for the Booth Creek Park Redevelopment project with Design Workshop in the amount of $154,340. With the award of the consultant contract by the Town Council, Design Workshop will begin design and drafting work by mid October and have construction documents ready for bidding by March 2016. Construction is anticipated to begin in early May 2016 and be complete by in October 2016. Background: On August 4, 2015 the Town Council approved the Final Design Concept for the redevelopment of Booth Creek Park. This approval followed a 20 month public input process, led by Town Staff, on the design program and layout of Booth Creek Park. The next steps in the process requires consultant services to prepare documents for approval, bidding, permitting and construction. The selected consultant team will begin the next steps in the process using the approved Final Design Concept for the park. Staff, along with an AIPP selected artist and member of the consultant team will conduct additional community input on the design of the playground structures. The RETT budget includes $372K in 2015 for design fees for Booth Creek Park. In addition to the $154K fee from Design Workshop, an artist fee, to be determined, for the artistic playground concept will be incurred this year. The remaining 2015 balance will be requested to be reappropriated to 2016 to be combined with the $2.068M construction budget for the Booth Creek Park Redevelopment project. Consultant Selection: A Request for Proposals (RFP) for Design Services for The Redevelopment of Booth Creek Park was issued on August 19, 2015. Responses to the RFP were received from 6 firms on September 10, 2015. Additional information was requested from the 6 submitting firms with revised proposals returned on September 23, 2015. Proposed fees ranged between $136,500 and $217,100. After reviewing the submitted proposals three firms were selected to be interviewed for the project. The review team consisted on staff members from Public Works, Art in Public Places and Community Development. Interviews were held on September 29, 2015. The firm of Design Workshop with a team of local architects and engineers was selected as the most qualified team to complete the required work on the project with a proposed fee of $154,340. Town Council Request and Recommendation: Staff requests and recommends the Town Council direct the Town Manger to enter into a consultant contract with Design Workshop in the amount of $154,340 for the design, engineering and construction documentation for the Booth Creek Park Redevelopment project. 10/6/2015 RESOLUTION NO. 25 SERIES OF 2015 A RESOLUTION APPROVING THE OPERATING PLAN AND BUDGET OF THE VAIL LOCAL MARKETING DISTRICT, FOR ITS FISCAL YEAR JANUARY 1, 2016 THROUGH DECEMBER 31, 2016 WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); and WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; and WHEREAS, C.R.S. §29-25-110 requires the Council's annual approval of the operating plan the Vail Local Marketing District (the "VLMD"). NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council approves the operating plan and budget of the VLMD for marketing related expenditures beginning on the first day of January, 2016, and ending on the 31" day of December, 2016. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 6th day of October, 2015. Andrew P. Daly, Town Mayor Attested: Patty McKenny, Town Clerk Resolution No. 25, Series of 2015 10/6/2015 RESOLUTION NO. 31 Series of 2015 A RESOLUTION AUTHORIZING THE TOWN OF VAIL TO GRANT A WATER EASEMENT TO EAGLE RIVER WATER AND SANITATION DISTRICT; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; WHEREAS, Eagle River Water and Sanitation District ("ERWSD") is requesting an easement from the Town to install and maintain water lines to Lion's Ridge Apartment homes located at 1265 North Frontage Road West, (the "Property"); and WHEREAS, there are currently no recorded easements that will allow this to occur. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council hereby approves the Easement and authorizes the Town Manager to sign the water easement on behalf of the Town in substantially the same form as attached hereto as Exhibit A and in a form approved by the Town Attorney. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 6th day of October, 2015. Andrew P. Daly Town Mayor ATTEST: Patty McKenny, Town Clerk Resolution No. 31, Series 2015 10/6/2015 WATER EASEMENT THIS EASEMENT is made this day of September 12015, by and between the Town of Vail (hereinafter referred to as "Grantor"), successors and assigns, and Eagle River Water and Sanitation DISTRICT, a quasi -municipal corporation of the State of Colorado within the County of Eagle , (hereinafter referred to as "District"). WITNESSETH, that for and in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration paid by the District to Grantor, the receipt of which is hereby acknowledged, the Grantor does hereby grant, convey and transfer unto the District, its successors and assigns, a perpetual easement and right to construct, install, remove, replace, add to, maintain, repair, operate, change or alter underground water lines and all underground and surface appurtenances related thereto such as valve boxes, meter vaults and manholes (hereinafter "water lines"), together with any and all water lines situate therein, all necessary rights-of-way for convenient ingress and egress thereto and therefrom, and the right to occupy and use, from time to time, as much of the adjoining land of the Grantor as may be reasonably necessary for any of the aforesaid purposes, over, under and across the following described premises, situate in the County of Eagle , State of Colorado, to -wit: See EXHIBIT A attached hereto and incorporated herein by reference. Grantor warrants that the Grantor has the lawful right to grant and convey such easement, rights-of-way, and water lines. Further, Grantor warrants that the water lines are free and clear of all liens and encumbrances. Grantor will at no time permit, place or construct any structure, building or improvement of any kind, temporary or permanent, on any part of the above-described premises. Any structure, building or improvement located on the above-described premises as of the date of this Easement, may be removed by the District without liability for damages arising therefrom. Following the completion of the purpose of any entry by the District upon such easement for any of the aforesaid objects, the District shall restore the premises to substantially the same condition existing at the time of the entry thereon, except for shrubs, plants, sidewalks, driveways or parking areas thereon located or damaged thereby. All provisions of the Easement, including all benefits and burdens, shall run with the land and shall be binding upon and inure to the benefit of the successors and assigns of the parties hereto, subject to the provisions hereof. Page 1 of 2 10/6/2015 IN WITNESS WHEREOF, the parties hereto have set their hands and seal the day and year first above written. GRANTOR: (Name of Grantor) STATE OF COLORADO ) ) ss. COUNTY OF ) The foregoing Easement was subscribed and sworn to before me this day of , 20_, by WITNESS my hand and official seal. (SEAL) Notary Public My commission expires: ACCEPTED by the District this day of 20_ : General Manager Page 2 of 2 10/6/2015 RESOLUTION NO. 32 SERIES OF 2015 A RESOLUTION OF THE VAIL TOWN COUNCIL APPROVING THE 2015 ADDENDUM TO THE CURRENT LIONSHEAD PUBLIC FACILITIES DEVELOPMENT PLAN TO ADDRESS HOUSE BILL 15- 1348 WHEREAS, by the adoption of Resolution No. 9, Series 2005, the Town Council adopted the Amended Lionshead Public Facilities Development Plan (the "Plan"); WHEREAS, on May 29, 2015, Governor Hickenlooper signed into law House Bill 15-1348, which amended certain provisions of Colorado's Urban Renewal Law; WHEREAS, Section 4 of House Bill 15-1348 applies to, in part, "urban renewal plan amendments or modifications adopted on or after January 1, 2016, that include any of the following: Any addition of an urban renewal project; an alteration in the boundaries of an urban renewal area; any change in the mill levy or the sales tax component of any such plan, except where such changes or modifications are made in connection with refinancing any outstanding bonded indebtedness; or an extension of an urban renewal plan or the duration of a specific urban renewal project regardless of whether such extension or related changes in duration of a specific urban renewal project require actual alteration of the terms of the urban renewal plan"; WHEREAS, the above -referenced language is vague and may lead to confusion regarding whether House Bill 15-1348 applies to certain amendments to or modifications of an urban renewal plan, particularly with respect to additions to urban renewal projects, extensions of urban renewal plans, or extensions in duration of urban renewal projects; WHEREAS, by adoption of this Resolution, the Town Council desires to reduce potential confusion regarding the application of Section 4 of House Bill 15-1348 by clarifying the Town Council's its intentions regarding the meaning of the term "project" as used in the Plan; WHEREAS, the Town Council's clarification is set forth in the "2015 Addendum to Amended Lionshead Public Facilities Development Plan" attached hereto and incorporated herein by this reference (the "2015 Addendum"); WHEREAS, on October 6, 2015, the Vail Reinvestment Authority recommended approval of the 2015 Addendum; WHEREAS, the Town Council finds and determines pursuant to C.R.S. § 31-25- 107(7), that the provisions of the 2015 Addendum, even if they are considered modifications of the Plan, are not substantial in nature, because they do not substantially change the urban renewal plan in land area, land use, design, building requirements, timing, or procedure, and that the modifications set forth herein are clarifications, not alterations, of the existing provisions and intent of the Plan; and Resolution No. 32, Series of 2015 1 10/6/2015 WHEREAS, the Town Council finds and determines that adoption of the 2015 Addendum is in the best interest of the public health, safety and welfare. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Town Council hereby approves the 2015 Addendum to Amended Lionshead Public Facilities Development Plan in the form attached hereto as Exhibit A. Notwithstanding adoption of the Addendum, all provisions of the Amended Lionshead Public Facilities Development Plan shall remain in full force and effect. To the extent of any conflict between the 2015 Addendum and the Plan, the 2015 Addendum shall control. To the extent that subsequent legislation or case law invalidates House Bill 15-1348 or requires modifications to the Plan, nothing in the 2015 Addendum shall affect the validity or enforceability of the Plan, and if necessary, the Plan shall continue as it existed prior to the adoption of the 2015 Addendum. INTRODUCED, PASSED AND ADOPTED this 6th day of October, 2015. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk Resolution No. 32, Series of 2015 2 10/6/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 6, 2015 ITEM/TOPIC: Any Action as a Result of Executive Session BACKGROUND: This agenda item has been added to the regular meeting agenda in order to allow for any official action required as a result of the executive session. 10/6/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 6, 2015 ITEM/TOPIC: Town Manager's Report: 1) Vail Golf and Nordic Clubhouse Court of Appeals Update Case No. 2014CA1019 Maslak, et al. v. Town of Vail, et al. 2) Electric bicycles 3) 1-70 Vail Underpass Construction Team Introduction and Schedule Update ATTACHMENTS: Ebike Memorandum I70 Vail Underpass Update Memorandum 10/6/2015 0) TOWN OF VAIL ' Memorandum To: Town Council From: Stan Zemler Date: October 6, 2015 Subject: Electric Bikes 1. E- Bikes There have been questions regarding the legality of using electric bikes in the Town of Vail. E -bikes are allowed on the public streets within Vail Village. The roads within Vail Village are considered public streets as defined in Code § 7-4-1. Accordingly, it is permissible under the Code to operate an e -bike on the roads within Vail Village. E -bikes are not allowed on bicycle and pedestrian paths within Vail Village. 10/6/2015 0) TOWN OF VAIL' Memorandum To: Town Council From: Public Works Department Date: 10-6-15 Subject: 1-70 Vail Underpass Construction Update I. SUMMARY The 1-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under 1-70. Major construction is scheduled to start April 2016 and be complete by December 2017. In order to be prepared for a project start in April, cross-over detour paving will begin in the medians of 1-70 on October 7. The median detours are being constructed by Kraemer North America and will be complete by the beginning of November. II. CONSTRUCTION TEAM The 1-70 Vail Underpass project is funded by the Colorado Department of Transportation (CDOT) and the Town of Vail. The project design team includes CDOT, the Town of Vail, Felsburg Holt and Ullevig (FHU), and Kraemer North America. Kraemer NA is a heavy construction general contractor with many large successful projects within Colorado, most recently and notably they completed the construction of the Veteran's Memorial Tunnel (Twin Tunnels) along 1-70 near Idaho Springs. Kraemer NA will be the general contractor for the construction of the 1-70 cross-over detours this fall. Kraemer NA will also be negotiating a contract price with CDOT for the entire 1-70 Vail Underpass project this winter in efforts to be awarded the project by next spring. Leading the construction effort of the 1-70 Vail Underpass project this fall will be; Matt Figgs; A Project Manager for CDOT who has been a part of the 1-70 Vail Underpass design team for the past year and a half, and whom has most recently managed the construction of the 1-70 Eagle Interchange project. Matt will manage the construction project for CDOT. Matt Hogan; A Project Manger for Kraemer NA who also has been a part of the 1-70 Vail Underpass team for the past year, and whom has most recently managed the Veteran's Memorial Tunnel project. Matt will manage the construction project for Kraemer NA. 10/6/2015 Sam Stavish; Project Manager for Communication Infrastructure Group (CIG), CIG is a full-service public relations firm hired on as a part of the Kraemer NA Team. Sam will work with both the Public Information Officers for CDOT and the Town of Vail to convey the necessary public information to the public during construction. III. CONSTRUCTION SCHEDULE This fall's cross-over paving work will be taking place throughout October between 7 a.m. and 7 p.m. Monday through Friday and will extend into early November. Motorists may utilize the North and South Frontage Roads as alternative routes in order to avoid possible delays on 1-70 due to the median work. This fall work will take advantage of the current good weather to ensure construction stays on schedule and starts in earnest on April 1, 2016. Once major construction begins next year, there are expected to be four major phases of work for the project. These phases are outlined below and on the attached phasing schedule. It is important to note that this phased schedule is tentative and subject to change. Changes to the schedule and phasing plan may occur as a result of final contract negotiations and award of contract. A firm schedule will be presented once the project is under contract in early 2016. Tentative Project Schedule Phase I (April - June 2016) The first phase of construction includes the construction of the two new bridges for the underpass and requires 1-70 to utilize the cross-over detours being built this fall and to be reduced down to single lane traffic at the project site between April 1 and June 30, 2016. Building the cross over detours this fall will save a month next spring during this critical first phase. Once this phase is complete, 1-70 traffic will return to normal for the remainder of the project. It will be critical to get an early start on this work in order to avoid the heaviest summer traffic months of July and August. Phase II (July -November 2016) The second phase of construction includes lowering the South and North Frontage Roads. This phase will require excavating over 60,000 cubic yards of material and setting the Frontage Roads to their new elevations. This work will require the closing of the Frontage Roads at the work location and detouring Frontage Road traffic on to and adjacent to 1-70. In this phase 1-70 will remain as two lanes in each direction, as well as have one lane of Frontage Road traffic separated by concrete barrier. The North Frontage Road will be limited to west bound traffic only within the limits of construction and the South Frontage Road will be limited to east bound traffic only within the limits of construction during this phase. Phase III (December 2016 — March 2017) At the end of the second phase of construction, the Frontage Roads and 1-70 will return to normal traffic patterns. The third phase of construction will consist of minimally impactful work to traffic. On viable winter days the contractor will be excavating beneath the new 1-70 bridges to open up the underpass. This work will be contained within and under 1-70 other than trucks entering and exiting the site onto the Frontage Roads. Town of Vail Page 2 10/6/2015 Phase IV (April — November 2017) The fourth and final phase of construction will be constructing the roundabouts, installing curb and gutter, sidewalk, permanent pavement, landscaping, stone veneer, lighting, and striping. The traffic patterns in order to complete this work will be identical to that in Phase II. IV. PULIC INFORMATION Public Information will be led by CIG in cooperation with the CDOT and the Town of Vail. Press releases, e-mail blasts, project website updates, traffic signage, public meetings and a phone hotline will all be used during this construction process. In an effort to provide one message and the most thorough responses to public inquiries, we would ask that the public funnel all of their questions and comments through the project hotline, and the project website. This will be the most efficient way to track and address all concerns and comments once the project starts. Vail staff will be intimately involved in the project, and will be available to answer questions; however CDOT best practices and contractual protocols have found that public information is best handled via a communications portal that has been set up for the project. More detailed information regarding public information will be provided once the project is under contract. The fall cross-over detour public information has begun to be disseminated and the project hotline has been set up 970.685.7706. V. Attachments Fall Detour Paving Exhibit Project Schedule Project Tentative Phasing Plan Town of Vail Page 3 10/6/2015 COLORADO Department of Transportation TOWN OF VAIL Fall 2015 Median Detour Paving Temporary paving in preparation for Spring 2016 detours f� P �++y �_ � 1/ rr,` � . �. y i ; . �, i �- � � _ -�� � ..�,� ' � -, Jdy., � c + ,' .� r.0. �:.+�dJb. � ` \ �• rt�r %u �•`"=� �'- -.may - _ C_.� :n A ' r "k i _ v 3 _ . d x i �� yr a ai� t �r Spring 2016 I-70 Single Lane Detours txvit}, Limits of paving workR� Eastbound Detour'"";.y,' - aJ Westbound Detour MdA FELSBURG HOLT & ULLEVIG 10/6/2015 ' -414 1 _ ,� •_.. r, .`"','_"^'rte. - 'tiuu, _ - ANK - �_. _ p�� • � * --�L-..=._ - w __ -ate _ _ - -R _ A w T TOWN OF VAIL Fall 2015 Median Detour Paving Temporary paving in preparation for Spring 2016 detours f� P �++y �_ � 1/ rr,` � . �. y i ; . �, i �- � � _ -�� � ..�,� ' � -, Jdy., � c + ,' .� r.0. �:.+�dJb. � ` \ �• rt�r %u �•`"=� �'- -.may - _ C_.� :n A ' r "k i _ v 3 _ . d x i �� yr a ai� t �r Spring 2016 I-70 Single Lane Detours txvit}, Limits of paving workR� Eastbound Detour'"";.y,' - aJ Westbound Detour MdA FELSBURG HOLT & ULLEVIG 10/6/2015 Alk PHASE 1 April 2016 through June 2016 EB and WB Bridge Construction Ah Plan Shown for Westbound Bridge (Eastbound Similar) �i CONSTRUCTION A//REmEmAAA ,Jd O TYPE TEMPORARY BARRIER r� SINGLE LANE CROSSOVER OFF PAGE All 40111 LANE CROSSOVER OFF PAGE 7 Head to Head Traffic on 1-70 " 7 Frontage Roads Have No Impacts p I dr PHASE 2 'i June 2016 through November 2016 J 4 CROSSOVER y South and North Frontage Road Construction 7k f- ! �,. - DETOUR CF{`OS59V� 6 a y 't OFF PAGE""��T66 f' ♦ ADDITIONAL BRI 3 DI O /.. - �i • � rd'�r��K�� CONSTRUCTIO Elf %. "moi • r�+11'A DETOUR PAVEMENT li TYPE? TEMPORARY BARRIER�� J w ! f ADDITIQNrAL BRIB EiWI T i^ �� V Rffl�CONSTR'Ul.y 1T�'MIJEA CROSSOVER 2' ddd �/ Fc eF2,• r . _ •�-..DETOUR�PAVE_MEMTp,�r- o _ PE 7 '? TEMPORARY BARRIER 0. ❑ 1-70 Normal Function " 3 _ ❑ Frontage Roads One Way g AOO.. i a • Through Construction Area ex, PHASE 3 PHASE 4 November 2016 through April 2017 + �l May 2017 through October 2017 CROSSOVER l Underpass Construction ✓� r!` t'" Return to Phase 2 Configuration '^ Roundabout Construction DETOUR VER Final Aesthetics and Landscaping OFF PAGE POTENTIALTEMPORABY -IR PAVEMENT *A �� f'4 � 4 CONSTRUCTI ONA�REAA 4 CONSTRUCTION AREA � � � � s- � • �r.. i S1 IT DETOUR PAVEMENT I �/'jr A♦ �1' /Y• •• ' `' TYPE 7 �, ' O v > ;;♦,� + TEMPORARY BARRIER 'xOP —TEMPr CONSTRUCTION AREA ORARY �,. MENT CROSSOVERS �F►� a /� � � � �„ •. DETOUR PAVEMENT TYPE �/ <: r c •^•>- TEMPORARY BARRIER / '� ' d !• r 4 ❑ 1-70 Normal Function ❑Ali Traffic In Normal Configuration "^ ❑ Frontage Roads One Way /. rF`� d- ♦� „ '� W W ��f'r S Through Construction Area V COLORADO Department of A&TMTransportation TOWN OF —1 10,612015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 6, 2015 ITEM/TOPIC: Vail Transient Inventory Study PRESENTER(S): Katie Barnes, DestiMetrics ACTION REQUESTED OF COUNCIL: Listen to the presentation and ask questions of the DestiMetrics representative. BACKGROUND: An initial study proving data on Town of Vail transient inventory was conducted by DestiMetrics in January 2009 and updated in November 2011. Town Council requested a proposal for an updated study in December 2014. A proposal was provided and accepted in February 2015, the study began in June 2015 and was completed in August 2015. This new study provides current data as well as comparisons to 2009 and 2011 data. ATTACHMENTS: Vail Transient Study Memorandum and Presentation 10/6/2015 TOWN OF VAIL � Memorandum To: Vail Town Council From: Katie Barnes, DestiMetrics Date: October 6, 2015 Subject: Vail Transient Inventory Study L: T_Ta:(r]:19111 z I R" An initial study providing data on Town of Vail transient inventory was conducted by DestiMetrics in January 2009 and updated in November 2011. Town Council requested a proposal for an updated study in December 2014. A proposal was provided and accepted in February 2015, the study began in June 2015 and was completed in August 2015. This new study provides current data as well as comparisons to 2009 and 2011 data. ACTION REQUESTED OF COUNCIL Listen to the presentation and ask questions of the DestiMetrics representative. ATTACHMENTS Vail Transient Inventory Study Report Vail Transient Inventory Study Presentation 10/6/2015 ■ TPA■ ■DestimetricsLL. Resort Intelligence. Review of Vail Transient Inventory Study Results Vail Town Council October 6, 2015 Presented by Katie Barnes Process/Methodology 0 0 0 Data Collection from 42 Properties/PMCs Data Include: Units & Pillows by Location, Rating & Ownership (Fractional Ownership /Wholly Owned) Short Term Rentals (less than 30 days) Standardized Metrics & Definitions to accommodate all situations (fractional ownership, lock -offs, etc.) info@DestiMetrics.com I www_DestiMetrics_com 1 678 S Franklin St. Denver, CO 80209 � 303-722-7346 Process/Methodology ■ ■ ■■ ■ ■i �i • Grey Market/Rent By Owner Units: ■ Units/Pillows listed on www.vrbo.com with geographical location as Vail • Comparisons to previous studies (09 & 11) • Comparison to other Mountain Towns ■ Aspen/Snowmass & Breckenridge info@DestiMetrics.com I www_DestiMetrics_com 1 678 S Franklin St. Denver, CO 80209 1 303-722-7346 Units by location ■Cascade ■ East Vail 0Lions head ■Vail Village ®west Vail 29% C - Pillows by location 18% 10f 1, 32% ■ Cascade ■ East Vail E3 Lionshead ■ Vail Village ® West Vail Unit and Pillows % Change % Change Comparison 2009 2011 2015 '11 V'09 '15 V'11 Units 3,706 3,954 3,767 6.69% -4.73% Pillows 17,347 18,465 17,170 6.44% -7.01% 10/6/2015 JI«[]WS h Units by Property Type ■ Hotel/Lodge ■ Condominium 0 Private Home ■ Bed & Breakfast 11 Pillows by Property Type n ©/„ ■ Hotel/Lodge ■ Condominium E3 Private Home ■ Bed & Breakfast Units by Type Comparison Hotel/Lodge Condominium Private Home Bed & Bfast All 2009 1,835 1,793 78 0 3,706 2011 1,956 1,920 78 0 3,954 2015 1,599 2,119 49 0 2,091 • Change'11 v'09 6.59% 7.08% 0.00% 0.00% 6.69% • change'15 v'11 -18.25% 10.36% -37.18% 0.00% -4.73% 10/6/2015 Units by Property Rating 0% i1tlC�Ti ■ Deluxe ■ Moderate ❑ Economy Pillows by Property Rating 0% Units/Pillows by Deluxe Moderate Economy All Rating Units 11505 21254 8 3,767 Pillows 61267 10,796 44 171107 10/6/2015 ■ Deluxe ■ Moderate D Economy JI«OWS hv Units by Ownership ❑ Fractional Ownership O Wholly Owned Fractional Ownership Comparison 2009 2011 2015 • Change '11 v'09 • change'15 v'11 11 Pillows by Ownership Units Pillows 439 2,624 439 2,624 509 2,864 0.00% 0.00% 15.95% 9.15% 10/6/2015 O Fractional Ownership O Wholly Owned RBO us. Traditional Market Units ■ VRBO.com ■ Vail Traditional Market RBO us. Traditional Market Pillows % of RBO Units % of RBO Pillows 2009 10% 16% 2011 12% N/A 2015 22% 25% 10/6/2015 ■ VRBO.Com ■ Vail Traditional Ma rket Findings • Inventory since 2011 has decreased back to 2009 levels • Change in mix of properties • Increase in Condos • Decrease in Hotels & Private Homes • No Economy Properties — 40% Deluxe & 60% Moderate • % of VRBO units continue to grow • Aspen/Snowmass — Similar trends as Vail • Breckenridge — Continues to grow inventory info@DestiMetriucz I www_DesfiMetrics_com I 678S Franklin St. Denver, CO 80209 ? 303-722-7346 Z Vail Transient Inventory Study IDestiMethlos...August 2015 0 TOWN OF VAIL INTRODUCTION An analysis of the number and type of rental units and pillows available for short-term rental in Vail, Colorado as of May 31, 2015 was conducted on behalf of Vail by DestiMetrics, LLC. In short, Vail short-term transient bed base is comprised of 3,767 units, which can accommodate up to 17,107 persons at their total theoretical capacity. A further breakdown by location is provided in the accompanying report. 42 unique participating property management companies, representing a variety of property types, are included in the study including 34 Hotel/Lodge, 8 Condominium Properties and 39 Private Home Management Companies (based on a subjective interpretation of the naming conventions used by the respondents). In cases where property management companies represent both Condominium and Private Home units, the management company was asked to self -describe based on their primary business and marketing efforts. Included in this study but not in the inventory counts are: An analysis of rent -by -owner (RBO) units/properties. RBO units/properties are units that are sold through non -conventional means by the unit owner directly, usually through such portals as AirBnB, VRBO.com and HomeAway.com. More information on RBO units in this study can be found below. Fractional ownership units and pillows are also included in the unit and pillows counts and have been analyzed separately and are included in the overall unit and pillow counts. Based on feedback from timeshare property managers in Vail, timeshare ownership occupancy ranges from 20%-30% annually. This study has been created as a benchmark, from which periodic updates can be provided, the results of which would show the evolution of transient bed base inventory, going forward. L METHODOLOGY Participation: The data were obtained by soliciting information from properties and property management companies that manage and rent units to transient guests for periods of time less then 30 consecutive nights. A list of potential participants was provided by Vail Valley Partnership. Research was conducted to determine viable participants from which a master list was created, along with sufficient contact information to be useful both now and in the future. See Attachment B for a list of participants and their contact information. Data Collection: Participants were sent the Vail Bed Base Data Collection Form (see Attachment C) via email and asked to include their property name, property management company, property type, corridor/segment, quality rating, timeshare/fractional ownership, unit count, maximum occupancy and submitter information. Follow up calls were made as appropriate in order to accomplish full participation. When there was no participation from a property/property management company an estimate, where data were extracted from their website was included (see Attachment D). Locations: Participants were given the choice of 5 corridor/segment locations; Cascade, East Vail, Lionshead, Vail Village or West Vail. Properties/units that are located outside the Vail limits were not included in the study. Ratings: The property quality rating was also obtained, based on AAA ratings or the subjective opinion of the property manager if an AAA rating was not available. The participants were asked to indicate how their property was rated using the following categories, AAA 5 Diamond/Luxury or similar, AAA 4 Diamond/Deluxe or similar, AAA 3 Diamond/Moderate or similar and AAA 2 or 1 Diamond/Economy or 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 10/6/2015 Vail Transient Inventory Study IDestiMethlos...August 2015 0 TOWN OF VAIL similar. Unit Inclusions/Exclusions: Data were collected on units that are available for rental in increments of less than 30 days. Units that are only available for the duration of one season, winter or summer, were included. All Fractional Ownership units/pillows were included, not just units/pillows that are available for short-term rental. Metrics and Definitions: Data on the number of short-term units and their maximum occupancies in each property type category, location and quality rating were collected. The following terms are defined in the "Glossary of Terms" (see Attachment A) in order to provide consistency in reporting: Property Management Company, Property Name, Property Type, Rating, Ownership (wholly owned or fractional ownership), Corridor/Region and Maximum Occupancy. Other terms were addressed and defined to accommodate all types of rental situations including Time-share/Fractional Ownership and Lock -offs. Prior to the commencement of the study, Property Types were categorized and defined into the following: Bed & Breakfast, Hotel/Lodge, Condominium and Private Home. Rent by Owner (RBO): RBO units are defined as short-term rental units that are sold to transient guests directly by the owner through one of several direct channels, but where no professional lodging or property management company is involved in the rental process. This market segment was measured by counting the number of rental units and pillows available on www.VRBO.com , the most prevalent avenue for owner -direct rentals. While by no means a complete sampling, it does provide some indication of the transient inventory that is not otherwise evident, but should be considered with the following caveats: HomeAway site is included. AirBnB individual rooms are not included. The analysis of these data does account for the duplication of units/pillows where a unit may be listed for rental by both the owner and by a property management company. Fractional ownership units that were available for short-term rental directly through the owner were not included in this portion of the study because unit and pillow data was obtained from the property directly. A historical RBO comparison is available in section H and represents a significant increase in the last four years. In comparing RBO units and pillows to all transient short-term inventory, Fractional Ownership units and pillows were not included. Practical Capacity: Data were collected and reported based on a unit's theoretical capacity (or maximum occupancy), also known as "total pillows", but it is understood that theoretical capacity at the destination level is never achieved. For those wishing to extrapolate a practical capacity we suggest: Peak Times including holidays and family based high -season : 90%* of theoretical capacity All other times: 80%* of theoretical capacity *Practical capacity figures are estimates (based on educated but informal calculations) pending further/better substantiated data. RESULTS — as of May 31, 2015 Study Results are provided in brief narrative, with charts and tables. Supporting documents are provided in the Appendices. A. Units/Pillows by Region: There are a total of 3,767 units, which can accommodate up to 17,107 persons at their theoretical capacity. Units and pillows were designated into Vail corridors/regions. Vail Village accounts for 1,284 units (34% of total inventory), Lionshead accounts for 1,193 units (32% of total inventory), West Vail accounts for 552 units (15% of total inventory), Cascade accounts for 431 units (11 % of total inventory), and East Vail accounts for 307 units (8% of total inventory). The following tables and graphs represent the total number of units and pillows in Vail including, the combined total of each. Overall the transient inventory in Vail decreased in available units by -4.73% (187 units) and decreased in pillows by -7.01% (-1,295 pillows) from 2011 to 2015. 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 2 10/6/2015 Vail Transient Inventory Study IDestiMethics, August 2015 TOWN OF VAIL Above tables include Fractional Ownership units but not RBO units/pillows Unit and Pillows Comparison 2009 2011 2015 % Change % Change % Change Absolute 0• • Units 1 3,706 1 3,954 1 3,767 1 6.69% 1 -4.73% ^`�+ Pillows 1 17,347 1 18,465 1 17,170 1 6.44% 1 -7.01% Above tables include Fractional Ownership units but not RBO units/oillows Units by Location Pillows by location 8% ■Cascade ■Cascade ■ East Vail ■East Vail 411E 32% ❑Lions head ❑Lionshead ■Vail Village ■Vail Village ® West Vail ®West Vail Above tables include Fractional RBO un B. Units & Pillows by Property Type: Units and pillows were classified into one of four categories: Hotel/Lodge, Condominium, Private Homes and Bed & Breakfast. It was found that Condominiums units were the most prevalent property type in Vail and account for 2,119 units (56% of total inventory) and 11, 515 pillows (67% of total inventory), while Hotel/Lodge account for 1,599 units (43% of total inventory) and 5,107 pillows (30% of total inventory). Vail can accommodate significantly more guests in the Condominium category and can also accommodate approximately 5.43 guests per Condominium unit. The migration of Private Homes from traditional property management companies to online VRBO outlets may be reflected in the decline of 29 private homes (-37.18%) since 2011. Units 1,599 2,119 49 0 3,767 Pillows 5,107 11,515 485 0 17,107 Above tables include Fractional Ownership units but not RBO units/pillows 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 3 10/6/2015 Vail Transient Inventory Study IDestiMethm...August 2015 TOWN OF VAIL' Units by Property Type n0f ❑ Hotel/Lodge ❑Condominium ❑ Private Home ■ Bed & Breakfast Pillows by Property Type 0% 3% ■ Hotel/Lodge ■ Condominium p Private Home ■ Bed & Breakfast Above tables include Fractional Ownership units but not RBO units/pillows Units byType• Comparison 2009 Hotel/Lodge 1,835 Condominium 1,793 78 0 3,706 2011 1,956 1,920 78 0 3,954 2015 1,599 2,119 49 0 3,767 % Change '11 v'09 6.59% 7.08% 0.00% 0.00% 6.69% % change '15 v'11 -18.25% 10.36% -37.18% 0.00% -4.73% % Change Trend Absolute Trend_ --- -- -- - -- %Change -12.86% 18.18% -37.18% 0.00% 1.65% Above tables include Fractional Ownership units but not RBO units/pillows PillowsbyType Comparison 2009 5,697 10,886 Home 764 Breakfast 0 17,347 2011 6,027 11,674 764 0 18,465 2015 5,107 11,515 485 0 17,107 % Ch a nge '11 v'09 5.79% 7.24% 0.00% 0.00% 6.44% • change '15 v'11 -15.26% -1.36% -36.52% 0.00% -7.35% % Change Trend Absolute Trend --- -- -- Above tables include Fractional Ownership units but not RBO units/pillows C. Units and Pillows by Unit Size: Condominium and Private Homes were further separated by unit size. It was found that 2 bedroom Condominiums were the most prevalent Condominium unit size in Vail and account for 803 units (38%) and 4,470 pillows (39%), while 4 bedroom Private Homes were the most prevalent Private Home unit size and account for 25 units (51 %) and 246 pillows (51 %). Vail can accommodate approximately 5.57 people per 2 bedroom Condominium while 4 bedroom Private Home can accommodate almost twice as many people at 9.84 people per unit. Units 135 566 803 513 1 102 1 2,119 Pillows 470 2,509 4,470 3,143 1 923 11,515 Above tables include Fractional Ownership units but not RBO units/pillows 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 4 10/6/2015 Vail Transient Inventory Study IDestiMethIcs,"­ August 2015 TOWN OF VAIL Units 1 2 1 7 1 25 1 15 1 49 Pillows 1 10 1 43 1 246 1 186 485 Above tables include Fractional Ownership units but not RBO units/pillows Condo Units by Size 5% t::38% ■ Studlo/Efficiency/Suite ■ 1 Bedroom ❑ 2 Bedroom ■ 3 Bedroom ® 4 Bedroom or Larger Above tables include Fractional Private Home Units by Size 4% 51% ■2 Bedroom ■3 Bedroom ❑4 Bedroom ■ 5 Bedroom or Larger Condo Pillows by Size 4% ■ Studio/Efficiency/Suite ■ 1 Bedroom ❑ 2 Bedroom 3980 ■ 3 Bedroom 04 Bedroom or Larger units but not RBO units/pillows Private Home Pillows by Size 2% 4� 0!!:5 1% Above tables include Fractional Ownership units but not RBO units/pillows ■2 Bedroom 0 Bedroom 0 Bedroom ■ 5 Bedroom or Larger D. Units/Pillows by Rating: It was found that the majority of the properties in Vail 2,254 units (60%) and 10,796 pillows (63%) are rated Moderate. Deluxe rated units accounts for 1,505 units (40%) and 6,267 pillows (37%). The following tables and graphs represent the units and pillows by location and property quality rating. Units/Pillows by Deluxe Moderate Economy All Rating Above tables include Fractional Ownership units but not RBO units/pillows Units by Property Rating 0% ■ Deluxe ■ Moderate ❑ Economy Pillows by Property Rating 0% ■ Deluxe ■ Moderate ❑ Economy Above tables include Fractional Ownership units but not RBO units/pillows 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 5 10/6/2015 Vail Transient Inventory Study IDestiMethics...August 2015 TOWN OF VAIL E. Units/Pillows Rating and Property Type: The below tables provide a breakdown of each Property Type and Rating. Units by .- and Rating Hotel/Motel/Resort Deluxe 224 Moderate 120 Economy 0 All 344 Condominium 1237 1692 8 2937 Private Home 44 442 0 486 Bed & Breakfast 0 0 0 0 Total 1 1505 2254 1 8 1 3767 Above tables include Fractional Ownership units but not RBO units/pillows Pillows by Type and Rating Hotel/Motel/Resort Deluxe 747 ModerateEconomy 549 0 1296 Condominium 5251 8561 44 13856 Private Home 269 1686 0 1955 Bed & Breakfast 0 0 0 0 Total 6267 10796 44 17107 Above tables include Fractional Ownership units but not RBO units/pillows F. Timeshare/Fractional Owner and Wholly Owned Units and Pillows: 509 units (14%) and 3,258 pillows (14%) are fractionally owned, while 3,258 units (86%) and 14,195 pillows (86%) are wholly (conventionally) owned. The following tables and graphs represent the total number fractional ownership units and pillows in comparison to wholly owned units and pillows. Based on feedback from timeshare property managers in Vail, timeshare ownership occupancy ranges from 20%-30% annually. rFractional• U nits and Pillows Fractional Ownership 509 2,912 Wholly Owned 3,258 14,195 Does not include RBO units/pillows Fractional Ownership Comparison 2009 439 2,624 2011 439 2,624 2015 509 2,864 % Change '11 v'09 0.00% 0.00% % cha nge '15 v'11 15.95% 9.15% % Change Trend Absolute Trend Does not include RBO units/pillows 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 6 10/6/2015 Vail Transient Inventory Study IDestiMethm...August 2015 0UTOWN OF VAIL Units by Ownership ■ Fractional Ownership ■ wholly Owned Pillows by Ownership 14%--.s. ■ Fractional Ownership ■ wholly Owned Does not include RBO units/pillows G. Rent by Owner (RBO) Units and Pillows by Location through www.VRBO.com : RBO units available for rent in Vail through the VRBO web portal are geographically classified as Vail. The data below organize the VRBO units and pillows using such geographic information as was available through the web portal. The total Vail units available through VRBO are 1,036 units and 5,793 pillows. The following tables represent the total number of VRBO.com units and pillows. Grey Market - VRBO Vail All H. Rent by Owner vs. Traditionally Managed Market: It was found that the Rent by Owner makes up a small amount of the overall inventory in Vail. 1,036 Units (22%) and 5,793 pillows (25%) are being sold owner -direct whereas 3,767 units (78%) and 17,107 pillows (75%) are being sold traditionally. This is a significant increase in units from 2011 when the RBO market made up 12% of the overall market. We've seen a 404% increase in RBO units in the past 4 years. The following tables and graphs represent the total number of Grey Market and Non Grey Market units and pillows. Units Pillows RBO vs. Traditional Market Units ■ VRBO.com ■ Vail Traditional Market 1,036 3,767 5,793 17,107 RBO vs. Traditional Market Pillows • Ma rket Compa ri s on 2009 Units 410 2011 553 2015 2,791 • Change '11 v'09 34.88% • change '15 v'11 404.70% %Change Trend Absolute Trend 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 7 ■ VRBO.com ■Vail Traditional Market 10/6/2015 Vail Transient Inventory Study IDestiMethics,"­ August 2015 TOWN OF VAIL ' III. APPENDIX Attachment A — Glossary of Term Attachment B — Vail Data Collection Form 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 8 10/6/2015 Vail Transient Inventory Study IDestiMethicsLI., August 2015 TOWN OF VAIL Glossary of Terms Short term Available for rental in increments of less then 30 days. Units that are only available for month long rentals should excluded. Property Management A property management company is the parent company that is responsible for the short term rental program for the property/unit. Company In the situation of a hotel, the Property Management Company may be the same name as the property name. The property name is the name of the physical property such as the name of a hotel or condominium complex. The property name is Property Name not required for private homes especially if several homes are reported on together. Property Type The property type category describes the majority of the type of units in one building available for short term rental. A hotel, motel or resort is a property where the majority of available unit types are hotel/lodge rooms, suites or efficiencies and are Hotel/Lodge in all the same location. Some condos may be present but the main i nventory should be the previously mentioned unit types. Condominium Property Acondominium property is where the majority of available unittypes available at the same location are condo units. Afree standing house that is not connected to other units and does not have a common area shared with other units. Duplexes would Private Home also fa I l in to this category. Bed & Breakfast Rooms a re part of a larger home and share a living room area and sometimes bathrooms. A property's quality rating should fall in to one of the following categories. If a property management company manages units in several rating categories, please include separate unit and General Info: pillowcountsforeachrating. These establishments reflect the characteristics of the ultimate in luxury and sophistication. Accommodations are first class. The physical attributes are extraordinary in every manner. The fundamental hallmarks atthis level areto meticulously serve and exceed all guest expectations while maintaining an impeccable standard of excellence. Many personalized services and AAA Diamond or Luxury: amenities enhancean unmatched level ofcomfort. These establishments are upscale in all areas. Accommodations are progressively more refined and stylish. The physical attributes reflectan obvious enhanced level of quality throughout. The fundamental hallmarks atthis level include an extensive array of amenities combined with a high AAA Diamond or Deluxe: degree of hospitality, service, and attention to detail. These establishments are multifaceted with a distinguished style, including marked upgrades in the AAA Diamond or Moderate: quality of physical attributes, amenities, and level of comfort provided. step a bove a ccommod ati ons. They provide essential, no-frills accommodations or may have modest enhancements to the overall physical attributes, design elements, and amenities of the facility typically at an economy or moderate price. They meet the basic requirements pertaining to Property Quality Rating AAA2 or 1 Diamond or Economy: comfort, cleanliness, and hospitality. If a property has a lock -off situation where a larger condo maybe sold as multiple smaller units, each individual smaller unit that could booked independent ofthe whole condo should be counted (a.k.a. "keys") instead of the largest possible unit. For example, ifa three bedroom condo maybe booked as several different configurations down to two hotel rooms and one one bedroom condo, the Lock -offs unit should be counted as three units and not as one unit. Timeshare/Fractional It is understood that fractional ownership units are often available for short term rental. Please include the total number of Ownership Unit/Pillow Counts units/pillows that may be in the rental pool at any given time (usually entire inventory). The total number of people that can be accommodated in a unit (a.k.a. "pillows") which means two people per king, queen and full *Maximum Occupancy size beds, one person per twin bed, etc. Please include bedding in aloft or den and all sofa sleepers and murphy beds. All submitted specific property/Property Management Company data will be kept confidential 678S. Franklin St., Denver, C080209 p.303.722.7346 f.303.362.8481 www,DestiMetrics.com info@DestiMetrics.com 9 10/6/2015 Vail Transient Inventory Study 1DesbMethcsL',, August 2015 TOWN OF VAIL Transient Bed Base Data Collection Form Instructions: Please fi l l out the below works heetwith your short term (avai la b a for l ess than 30 days) inventory by property. P eases ee "Glossary of Terms" to bon this spreadsheet for definitions for al l data requested below. See "Sample Data" tab for examples. Please report your inventory as of May 31, 2015. If you require more space, please insert rows into this form. Only units in Vail should be listed Property Management Property Name Property Type(Select Property Quality Rating Company from drop-down) (select from drop-down menu) Timeshare/Fractio Location nal Ownership? (select from # of Units Total Maximum Occupancy* (select from drop drop down Please refer to the Glossaryof Terms down menu) menu) Totals: 0 0 Are you contracted to manage any newly constructed properties units in the future? If so, please include the name(s) of property, location, number of units and opening date here: Do you anticipate your inventory to change much from June 1, 2015 to Jan. 1, 2016? If so, please explain how and why. Data Submitted by(Name): Notes: Plea e include any additional information about your property that might be helpful to this process. Job Title: Phone: Email Address: Date: Questions? Contact Jeremy Dreiling at 303-722-7346 and send completed forms to jdreiling@destimetrics.com or fax to 303-745-7380. 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www,DestiMetrics.com info@DestiMetrics.com 10 10/6/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 6, 2015 ITEM/TOPIC: 2015-2016 Winter Parking Program PRESENTER(S): Greg Hall Director of Public Works and Transportation ACTION REQUESTED OF COUNCIL: Approve, approve with modifications or direct the staff with regard to additional information or modifications for presentation at the next Town Council meeting. BACKGROUND: Each year the Town Council approves the winter parking program for the upcoming season. The parking rates and pass prices for Vail have remained the same since the 2008-2009 season. The recommendation of the staff is to keep the program the same. Attached is the brochure from 2014-2015. There is some concern going into this season with regard to additional demand on parking mostly during the week because of the reduction of parking at the Hospital due to construction of the first phase of the master plan build out. In addition, this year will be a year with increased construction activity in the core areas of Vail with the hospital and the Lion construction fully underway. Each of these projects are required to provide off site parking of their construction workers, however, there is no way to enforce customers paying full price from using the facilities. The town was able to have the license plate recognition software and cameras operational at the end of last season and staff will be able to report to the council early the trends seen with regard to abuse of free periods to avoid paying for parking during the day(looping). STAFF RECOMMENDATION: Approve the proposed 2015-2016 Winter parking program. ATTACHMENTS: Last Years Parking Program 10/6/2015 Gold Pass $3,250 Guaranteed parking anytime in Vail Village and Lionshead structures. Silver Pass $1,800 (Vail Village and Lionshead Businesses only) One pass per business. Blue Pass $1,100 (Vail Property Owners, Residents and Employees Only**) Daily at Lionshead structure; Mon.-Thurs. dur- ing non -peak times at Vail Village structure. Peak times: Every Friday, Saturday & Sunday; Dec. 26— Jan. 4, Jan. 19 and Feb. 16. Green Pass $500 (Vail Employees Only**) Mon.-Thurs. during non -peak times at the Lionshead parking structure. Peak days at Ford Park and soccer field. Note: soccer field lot will be closed Jan. 2 thru March 22. Peak times: Every Friday, Saturday & Sunday; Dec. 26— Jan. 4, Jan. 19 and Feb. 16. Pink Pass $150 (Vail Employees Only**) Daily at Ford Park and soccer field, 6 a.m. to 2 a.m. Note: the soccer field lot will be closed Jan 2 thru March 22. Vanpool Pass Any employee vanpool (vans with seven or more pas- sengers) registered with the town can get either a $150 Pink Pass or receive discounted guaranteed space. Call 479-2104 for details. Vail Value Card (Vail Property Owners, Residents and Employees Only**) Both parking structures. 50% discount during non -peak time and 20% during peak times (restrictions apply*). Certification required for activation and trans- fer of balance each year. Eagle County Value Card (Eagle County Businesses, Property Owners and Resi- dents) Both parking structures. 40% discount during non -peak time and 12% during peak times (restrictions apply*). Certification required for activation and trans- fer of balance each year. *Value Card Restrictions: Every Friday & Saturday Dec. 26— Jan. 4, Jan. 19 and Feb. 16. **Available to Vail business license holders' employ- ees working a minimum of 30 hours per week. For more information and to purchase parking passes: Town of Vail Parking Pass Office 75 S. Frontage Rd (downstairs entrance) Open Mon. - Fri. 8 a.m. to 4:45 p.m. (970) 479-2104 Bring proof of eligibility as restrictions apply Additional Contact Information: 2014-2015 PARKING TOWN OF VAIL' INFORMATION Hourly parking is available in the Vail Village and Lionshead parking structures. Parking is free for cars arriving after 3 p.m. and leav- ing prior to 3 a.m. Additional options for parking, including parking passes, free park- ing lots and bus service, are also available throughout the Town of Vail. ECO Transit (970) 328-3520 Vail Transit (970) 479-2178 Short-term parking is available on the top level of the Vail Transportation Center in Town of Vail Info (970) 479-2100 Vail Village and level 1 of the Lionshead ADA Parking Info (970) 479-2104 structure. Town of Vail Website www.vailgov.com/parking -1 TOWN OF VAIL.00 VAIL-BEAVER CREEK (n ALPINE WORLD SKI E CHAMPIONSHIPS Town of Vail 75 S. Frontage Rd Parking Hotline: (970) 479-2104 www.vailgov.com/parking Revised 10/24/14 All covered parking in Vail Village structure and levels 1 & 3 in Lionshead structure: Hours Rate 0 to 2 hours FREE 2 to 3 hours $15 3 to 4 hours $20 4 to 24 hours $25 Lost Tickets $25 minimum There is a $25 charge for RVs and other over- size vehicles using the Charter Bus Lot east of the Lionshead parking structure. Charter bus parking will remain free. Pay Upon Exiting Parking Structures Visa, MasterCard and Cash Accepted 10/6/2015 Vail Village 8t Lionshead Parking Structures Free for first 2 hours; Free after 3 p.m. until 3 a.m. (1p.m.-3 p.m. will be charged the 2 to 3 hour rate) North Frontage Road (50 spaces) Across from West Vail Mall; Daily, 7 a.m. to 11 p.m. North Frontage Road (100 spaces) West of West Vail roundabout; Fri., Sat. and Sun. only, 7 a.m. to 11 p.m. Nordic Center (30 -plus spaces) 1775 Sunburst Dr.; Check www.vaileventparking.com for available dates; 7 a.m. to 11 p.m. Nordic f Center Soccer Field (free parking on available dates) PMGoldep.P K --Riva Bahn (#'6J Ford p� Park Il V East Vail Parking Structure Interchange at 1-70 Exit # 180 .p Gore Greek TH FIS (*free parking) East East Vail Interchange Vail (*freeTH parking) Denver R* Village & QN Lionshead nteo'� Pitkin Creek Booth Falls TH (*free parking) (*free parking) Donovan Park (90 spaces) 1600 S. Frontage Rd. W. Available when Pavilion not in use (see signage at entrance or for updates visit www.vaileventparking.com) 7 a.m. to 11 p.m. Red Sandstone Park (15 spaces) 725 N. Frontage Rd. W. Daily, 7 a.m. to 11 p.m. starting Jan Trailhead Parking Daily 7 a.m. to 11 p.m. • Gore Creek Trailhead • East Vail Interchange Trailhead • Pitkin Creek Trailhead • Booth Falls Trailhead • North Trail Spraddle Creek Trailhead • North Trail Red Sandstone Creek Trailhead • North Tail Buffehr Creek Trailhead South Frontage Road Overflow 0 North Trail Davos Trailhead On north side of road Parking availability is limited and some spaces are re - When both structures are full, until 11 p.m. stricted to three-hour trailhead use. LEGEND Ski Lift [a Free Parking qk Trailhead (TH) Parking* 1pll� Paid and Pass Parking l.11r_-'l Pink Pass Parking *All TH parking lots are subject to both all -day and 3 -hour limits J Gondola � Donovan Park � St v a - (free parking pending 0 scheduled events) VV;�TOV Municipal Buildings g (free parking in designated spaces, Sat &Sun only) Cascade �i Viliage 1-70 Exit Eagle Bahnn�__, .(# 20) - #!76 _ srrr Parkrrr g -Gondola (# 19) r � North Trail ,�,�®,fir s �Buffehr Creek \ h"d �a (*free parking) North Trail Red Sand- North Trail North Frontage Road Spraddle Creek stone ParkRed Sandstone by West Vail Safeway (*free parking) (free parking / Creek (free parking 7 days/week) starting Jan. 1) ( ('free parking) Schedules available at www.vailgov.com or (970) 477-3456. East Vail: East on Frontage Rd to Bighorn Rd Winter schedule begins Dec. 15, 2014. 5:50 a.m. to 7:10 a.m.: every 20 minutes In -Town Shuttle: Golden Peak, Vail Village and Lionshead 7:30 a.m. to 8:15 p.m.: every 15 minutes every 5 to 10 minutes 8:30 p.m. to 2 a.m.: every 30 minutes West Vail Green loop: S. Frontage to N. Frontage Rd 5:45 a.m. to 8:15 p.m.: every 30 minutes 8:50 p.m. to 2:10 a.m.: every 40 minutes West Vail Red loop: North to South Frontage Rd 6 a.m. to 8:30 p.m.: every 30 minutes 9:10 p.m. to 1:50 a.m.: every 40 minutes Ford Park: to Ford Park and soccer field parking lots Golf Course: Frontage Rd to Clubhouse 6:45 a.m. to 11:50 p.m.: times vary— see schedule; 2 a.m. bus available upon request Sandstone: 6 a.m. to 2:10 a.m.: times vary— see schedule LionsRidge Loop: 6:15 a.m. to 8:15 p.m.: every 60 minutes /-7o Fait # !73 -/North Frontage Road West (both sides) west of Roundabout (free Darkina Fri. -Sun) T North Trail Davos (*free parking) Schedules available at www.eaglecounty.us/transit or (970) 328-3520. ECO Transit runs buses 21 hours a day from Vail to all points west in Eagle County, including Minturn, Eagle - Vail, Avon, Edwards, Wolcott, Eagle, Eagle County Airport, Gypsum and Leadville. Winter schedule begins Nov. 30 Cost is $4 each way ($7 to Leadville) for adults and $1 for seniors and youth 18 and under. Children 5 and under ride free. Punch, daily and monthly passes avail- ablt-0/6/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 6, 2015 ITEM/TOPIC: Ordinance No. 13, Series 2015, Second Reading, Columbine Drive Right of Way Land Transfer PRESENTER(S): Tom Kassmel, Public Works Engineer ACTION REQUESTED OF COUNCIL: Approve Ordinance No. 13, Series 2015 BACKGROUND: A Portion of Columbine Drive currently encroaches on Lot 14 of the Bighorn Subdivision. The property is currently undergoing redevelopment. In order to rectify the encroachment, the property owner and staff have discussed a land transfer, where the Town would receive the portion of property that Columbine Drive encroaches upon and the property owner would receive an equal portion of property along Lupine Drive also adjacent to Lot 14. STAFF RECOMMENDATION: Approve Ordinance No. 13, Series 2015 ATTACHMENTS: Memo Ordinance 13 Exhibits 10/6/2015 rowN OF vain Memorandum To: Town Council From: Public Works Department Date: 9-15-15 Subject: Ordinance No. 13: Columbine Drive Right of Way Land Transfer I. SUMMARY The property owner of Lot 14, Bighorn Subdivision, 4096 Columbine, Mr. Brian Stockmar, has recently redeveloped his residence at the corner of Columbine Drive and Lupine Drive. During the review of his redevelopment it was identified that Columbine Drive encroached substantially onto his property. Staff has worked with Mr. Stockmar to come up with an amenable solution and to transfer equal portions of property in order to keep Columbine Drive in its current location and in Town Right of Way. The land transfer includes a transfer of two parcels of equal size. Since Lot 14 is on the corner of Columbine Drive and Lupine Drive, excess Right of Way along Lupine Drive adjacent to Lot 14 can be transferred to Mr. Stockmar. The transfer will more specifically transfer 653 square feet of Mr. Stockmar's property to the Town of Vail as road Right of Way for Columbine Drive, and also transfer 653 square feet of existing Right of Way along Lupine Drive to Mr. Stockmar. (See attached Exhibits & Photos) Town staff recommends that Town Council approve the land transfer by approving Ordinance No. 13. II. ATTACHEMENTS Photos & Maps Ordinance No. 13 Land Swap Exhibits 10/6/2015 I. Page 2 10/6/2015 r ��IT ,4't. r Maal Lot 14, Bighorn Subdivision, 4096 Columbine Drive Town of Vail Page 3 10/6/2015 :�ti ,'� �� � .fir .�r, �� +� r •�� � y,j�f.t lotto -. ,' �� Ems. � " �• •� ��x' ii ��• a1 Photo of property to be transferred to Lot 14 (--5.6'x-124' to the left of red line (653 SF)) Town of Vail Page 4 10/6/2015 Or Photo of property to be transferred to the Town of Vail (Area shaded in red (653 SF)) Town of Vail Page 5 10/6/2015 ORDINANCE NO. 13 SERIES 2015 AN ORDINANCE AUTHORIZING THE SALE OF REAL PROPERTY ALONG LUPINE DRIVE, IN EXCHANGE FOR THE PURCHASE OF REAL PROPERTY ALONG COLUMBINE DRIVE WHEREAS, the Town has discovered that a portion of Columbine Drive near the intersection of Columbine Drive and Lupine Drive encroaches onto private property; WHEREAS, to correct this issue, the Town and J. Brian Stockmar, the owner of Lot 14, Bighorn Subdivision, have agreed to a land exchange, subject to approval of the Town Council; WHEREAS, Section 4.8 of the Vail Town Charter requires that the Town Council authorize the sale of real property by ordinance; WHEREAS, the Town Council finds and determines that the sale of a portion of the real property more particularly described in Exhibit A, attached hereto and incorporated herein by this reference to J. Brian Stockmar, in exchange for the purchase of the real property more particularly described in Exhibit B, attached hereto and incorporated herein by this reference, is in the best interest of the public health, safety and welfare; and WHEREAS, based on information received from Town staff, the Town Council finds and determines that the fair market value of the Exhibit A property is roughly equivalent to the fair market value of the Exhibit B property, and therefore, an even exchange is appropriate. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Pursuant to Section 4.8 of the Vail Town Charter, the Town Council hereby authorizes the sale of the real property more particularly described in Exhibit A attached hereto and incorporated herein by this reference, to J. Brian Stockmar, in exchange for the purchase by the Town of the real property more particularly described in Exhibit B, attached hereto and incorporated herein by this reference, pursuant to the terms of a purchase and sale agreement between the parties in a form approved by the Town Attorney. No consideration other than the exchange of the two parcels of real property shall be necessary. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 1 9/10/2015919/2815 C:IPROGRAM FILES (X86)INEEVIA.COMIDOCCONVERTERPROITEMPINVDCIE277CA74-C2D1-4BC1-BB8C- BBB87866470CIVAILAGENDA.6807.1.LUPINE COLUMBINE TRANSFER-0090915- FINAL.DOC 10/6/2015 Section 3. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 4. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 15th day of September, 2015 and a public hearing for second reading of this Ordinance set for the 6th day of October, 2015, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 6th day of October, 2015. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk 2 9/10/2015919/2815 C:IPROGRAM FILES (X86)INEEVIA.COMIDOCCONVERTERPROITEMPINVDCIE277CA74-C2D1-4BC1-BB8C- BBB87866470CIVAILAGENDA.6807.1.LUPINE COLUMBINE TRANSFER-0090915- FINAL.DOC 10/6/2015 10/6/2015 (50' R•O•W•) LUPINE DRIVE =64'03'39" R=60.00' SET No. 5 REBAR WITH AREA ADDED TO A 1 }" ALUMINUM CAP L=67.08' LOT 14A P.L.S. No. 30091 ChB=S65'06'10"E PER DEED RECORDED c o„ ChL=63.64, ------ E — 99.32' N 82'5200" N 10'08'54" W — 5.62' o os,.."< 9 _ N 82 52'00" E — 14.05 _ — o"°"_ AREA ADDED TO COLUMBINE DRIVE c �—AND LUPINE DRIVE PER SET No. 5 REBAR WITH DEED RECORDED A 1 k' ALUMINUM CAP \ P.L.S. No. 30091 \ DRAINAGE AND GRADING EASEMENT (CREATED BY THIS PLAT) SET No. 5 REBAR WITH A 1 k" ALUMINUM CAP O \ P.L.S. No. 30091 S 33'04'21" E — 61.76' N 61'26'46" E S 28'33'14" E — 15.75' LOT 14A 30.80' 0.4056 ACRES N 61'39'30 " E 4096A I 18.68' LOT 13 & O O PARLANDSCAPING KING EASEMENT SET No. 5 REBAR WITH CREATED BY THIS PLAT V A ) A 1 �" ALUMINUM CAP P.L.S. No. 30091 �. I N 16'25'20" E — 2.94' CO! I PROPERTY LINE FOLLOWS CENTER OF PARTY WALLO 676 N 61'26'46' E10 S 2833'14" E O N 3.00' 1275 1 OUTLINE OF�I\ DUPLEX STRUCTURE �O„ S 28'33'14" E – 0.9`22'' / \A 'S900 ' / LO A ' -79.26-45-9. N 1' S 17.11'27"E N./6n9 r. 28.18' Z iy 56 \ FOUND No. 4 REBAR WITH R=500550 A 1 }" YELLOW PLASTIC CAP \ \ P.L.S. No. 4974 £ c� L=7.83' i ChB=57327'35 E S 28'20'30" E ChL=7.06' 5 �\ \�. o• 5.26' rn\ LOT 14B 0.3196 ACRES \ / 'S $ LOT 12 ACCESS EASEMENT 40968 \ (CREATED BY THIS PLAT, \ OQ SEE NOTE _) O N 4356'03" W – 23.22' \ 21y r s LOT 15 R x GRAPHIC SCALE FOUND No. 4 REBAR WITH zo o io zo �o eo A 1}" YELLOW PLASTIC CAP P.L.S. No. 4974 (25' WITNESS CORNER) ( IN FEET ) 1 inch. = 20 ft 10/6/2015 EXHIBIT LUPINE DRIVE, BIGHORN SUBDIVISION TOWN OF VAIL, EAGLE COUNTY, COLORADO N 10°08'54" W N 82°52'00" E \\=24°59'20" INE �RI�E R=60.00' LU P -L=26.17' ChB=S84°38'20"E ChL=25.96' - 5.62' N 82°5200" E - 99.32' _-� - 14.05'W _ 124.37 0- S 82°5200 � 0 �I TRUE POINT OF BEGINNING \ G� POINT OF BEGINNING \ I NORTHWESTERLY CORNER LOT 14 � LOT 14 �� O i SCALE: 1 " = 50' 30091 Z: o /20/2015J� ,'••�. •..- tii� VAL LA140 I j Gore Range Surveying, LLC R.0 Box 15 Avon, CO 91620 (970)479-96M • fax (9701479-0955 PARCEL DESCRIPTION: A PARCEL OF LAND SITUATED IN A PART OF LUPINE DRIVE, BIGHORN SUBDIVISION, TOWN OF VAIL, COUNTY OF EAGLE, STATE OF COLORADO, PER THE PLAT THEREOF RECORDED DECEMBER 3, 1962, UNDER RECEPTION No. 96766 IN THE OFFICE OF THE EAGLE COUNTY CLERK AND RECORDER, SAID PARCEL BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT A POINT ON THE SOUTHERLY BOUNDARY OF SAID LUPINE DRIVE, SAID POINT BEING THE NORTHWESTERLY CORNER OF LOT 14, BIGHORN SUBDIVISION; THENCE ALONG SAID SOUTHERLY BOUNDARY N82°52'00"E 14.05 FEET TO THE TRUE POINT OF BEGINNING; THENCE DEPARTING SAID SOUTHERLY BOUNDARY N10°08'54"W 5.62 FEET; THENCE N82°52'00"E 99.32 FEET; THENCE 26.17 FEET ALONG THE ARC OF A CURVE TO THE RIGHT HAVING A RADIUS OF 60.00 FEET, AN INTERIOR ANGLE OF 24°59'20" AND A CHORD WHICH BEARS S84°38'20"E 25.96 FEET TO A POINT ON SAID SOUTHERLY BOUNDARY OF LUPINE DRIVE; THENCE ALONG SAID SOUTHERLY BOUNDARY S82°52'00"W 124.37 FEET TO THE TRUE POINT OF BEGINNING, SAID PARCEL CONTAINING 653 SQUARE FEET, MORE OR LESS. 10/6/2015 EXHIBIT LOT 14, BIGHORN SUBDIVISION TOWN OF VAIL, EAGLE COUNTY, COLORADO LUp�NE ERNE N 82°52'00" E - 34.33' TRUE POINT OF BEGINNING --_11 _ 138.41 N 82°52' 00 I= 39°04'19" I POINT OF BEGINNING R=60.00' I NORTHWESTERLY CORNER LOT 14 L=40.92' I ChB=N52°36'30"W I I Ch L= 40.13' I I N 33°04'21" W - 61.76' II I LOT 14 I SCALE: 1" = 50' Gare Range Surveying, LLC �--j?o Bax 35 Avon, Co Sim (970) 474.8599 • fax (470) 474.4955 PARCEL DESCRIPTION: A=23°33'16" R=125.00' L= 51.39' ChB=S16°33'52"E ChL=51.03' 28°20'30" E - 35.76' A PARCEL OF LAND SITUATED IN A PART OF LOT 14, BIGHORN SUBDIVISION, TOWN OF VAIL, COUNTY OF EAGLE, STATE OF COLORADO, PER THE PLAT THEREOF RECORDED DECEMBER 3, 1962, UNDER RECEPTION No. 96766 IN THE OFFICE OF THE EAGLE COUNTY CLERK AND RECORDER, SAID PARCEL BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWESTERLY CORNER OF SAID LOT 14; THENCE ALONG THE NORTHERLY BOUNDARY OF SAID LOT 14 N82°52'00"E 138.41 FEET TO THE TRUE POINT OF BEGINNING; THENCE CONTINUING ALONG SAID NORTHERLY BOUNDARY N82°52'00"E 34.33 FEET TO THE NORTHEASTERLY CORNER OF SAID LOT 14; THENCE ALONG THE EASTERLY BOUNDARY OF SAID LOT 14 51.39 FEET ALONG THE ARC OF A CURVE TO THE LEFT HAVING A RADIUS OF 125.00 FEET, AN INTERIOR ANGLE OF 23°33'16" AND A CHORD WHICH BEARS S16`33'52"E 51.03 FEET; THENCE S 28°20'30"E 35.76 FEET; THENCE DEPARTING SAID EASTERLY BOUNDARY OF SAID LOT 14 N33°04'21"W 61.76 FEET; THENCE 40.92 FEET ALONG THE ARC OF A CURVE TO THE LEFT HAVING A RADIUS OF 60.00 FEET, AN INTERIOR ANGLE OF 39°04'19" AND A CHORD WHICH BEARS N52°36'30"W 40.13 FEET TO THE TRUE POINT OF BEGINNING, SAID PARCEL CONTAINING 653 SQUARE FEET, MORE OR LESS. 10/6/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 6, 2015 ITEM/TOPIC: First Reading of Ordinance No. 14, Series of 2015, An Ordinance Repealing and Reenacting Chapter 10-1, Building Codes, Vail Town Code, Adopting by Reference the 2015 Editions of the International Building Code, International Residential Code, International Fire Code, International Mechanical Code, International Energy Conservation Code, International Existing Building Code, Colorado Plumbing Code, Colorado Fuel Gas Code, 2014 Edition of the National Electrical Code, 1997 Edition of Uniform Code for Abatement of Dangerous Buildings and with Regard to the Above -Described Codes, Adopting Certain Appendices. Setting Forth Certain Amendments Thereto, and Setting Forth Details in Regard Thereto. PRESENTER(S): Martin Haeberle, Chief Building Official & Mike Vaughan, Fire Marshal ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with modifications or deny Ordinance No. 14, Series of 2015 upon First Reading. BACKGROUND: The International Building Codes are updated every three years to maintain minimum standards for the technical advances in building sciences and material innovations that are being used by the construction community. The proposed 2015 Building Codes also reflect the changes mandated by the State of Colorado Building Codes. In order to maintain the high quality of construction practices used in Vail, to protect the life safety and welfare of our community, it is essential to adopt the most current standards available. STAFF RECOMMENDATION: The Community Development Department, Fire Department and Building and Fire Code Board of Appeals recommend the Vail Town Council approve Ordinance No. 14, Series of 2015 upon first reading. ATTACHMENTS: Staff Memorandum Ordinance No. 14, Series of 2015 Ordinance No. 14 with modifications noted 10/6/2015 rowN ofvain Memorandum To: Vail Town Council From: Building and Fire Appeals Board Community Development Department Vail Fire Department Date: September 24, 2015 Subject: Ordinance No. 14, Series of 2015. Adoption of the 2015 International Building Codes I. SUMMARY The purpose of this memorandum is to propose to the Vail Town Council the adoption of the 2015 International Building Codes as recommend by the Building and Fire Appeals Board of the Town of Vail. The members of the Building and Fire Appeals Board making this recommendation are: • Mark J. Mueller, PE Structural Engineer • Steve Loftus Mechanical Engineer • Rollie Kjesbo General Contractor • Kathy Langenwalter, RA Architect • Kyle Webb, RA Architect • Mark Hollenbeck General Contractor • Mark Donaldson, RA Architect In order to continue to be a premier resort community there is a need to maintain a current set of building codes that safeguard the public health and safety. The comprehensive set of codes proposed will establish minimum regulations for the design and installation of building systems through requirements emphasizing performance. II. BACKGROUND The building codes are updated every three years after an extensive code development processing in which all interested and affected parties may participate. This allows for the codes to stay current with laws and technology that affect the construction industry. Areas most notably changed in this code cycle are: • Coordination of mandated state building codes with the town building codes • Clarification of automatic fire sprinkler/ alarm regulations. • Existing building code provisions are now a separate code. 10/6/2015 The Building and Fire Appeals Board has held public hearings monthly over the last nine months reviewing the changes from the previously adopted building codes and amendments to the 2015 Building codes for the purpose of recommending the adoption of the 2015 Building Codes by the Vail Town Council. In addition, the Board held meetings with members of the local construction community to receive input on changes to the building codes and possible amendments. This was done in concert with other jurisdictions throughout Eagle County. The Board has revised many of the amendments in the towns current building code items that are know found within the body of the building code, or out of date with current technology. The Board has also added provisions that address construction practices that are unique to our community. Public input has been a key factor in these changes. On July 23, 2015 the Building Fire and Appeals Board unanimously approved Ordinance No. 14, Series of 2015, for consideration by the Vail Town Council. The Community Development Department and Town of Vail Fire Department are in support of this recommendation to the Vail Town Council. III. ACTION REQUESTED OF THE VAIL TOWN COUNCIL The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 14, Series of 2015 upon first reading. If approved, the effective date shall be January 1, 2016. This will allow for a minimum of two training sessions for members of the construction industry prior to implementation. Town of Vail Page 2 10/6/2015 ORDINANCE NO. 14 SERIES OF 2015 AN ORDINANCE REPEALING AND REENACTING CHAPTER 10-1, BUILDING CODES, VAIL TOWN CODE, ADOPTING BY REFERENCE THE 2015 EDITIONS OF THE INTERNATIONAL BUILDING CODE, INTERNATIONAL RESIDENTIAL CODE, INTERNATIONAL FIRE CODE, INTERNATIONAL MECHANICAL CODE, INTERNATIONAL ENERGY CONSERVATION CODE, INTERNATIONAL EXISTING BUILDING CODE, COLORADO PLUMBING CODE, COLORADO FUEL GAS CODE, 2014 EDITION OF THE NATIONAL ELECTRICAL CODE, 1997 EDITION OF THE UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS AND WITH REGARD TO THE ABOVE-DESCRIBED CODES, ADOPTING CERTAIN APPENDICES, SETTING FORTH CERTAIN AMENDMENTS THERETO, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the "Town"), is a home rule municipal corporation duly organized and existing under laws of the State of Colorado and the Vail Town Charter; WHEREAS, the 2012 International Building Codes currently adopted by the Town of Vail has been replaced and requiring use of the 2012 International Building Code causes new buildings to meet out of date standards that limit their compatibility with technological advancements; and WHEREAS, the 2015 Editions of the International Building Code, the International Residential Code, the International Fire Code, the International Mechanical Code, , the International Energy Conservation Code, the International Existing Building Code, the Colorado Plumbing Code, the Colorado Fuel Gas Code the 1997 Edition of the Uniform Code for the Abatement of Dangerous Buildings and the 2014 Edition of the National Electric Code have been published; and WHEREAS, the Building and Fire Code Appeals Board of the Town of Vail has recommended adoption of the Building Codes as set forth in this ordinance and has submitted its recommendation of approval to the Vail Town Council; and WHEREAS, the Vail Town Council finds that the proposed repealing and reenacting Chapter 10-1, Building Codes, further the development objectives of the Town of Vail; and WHEREAS, the 2014 edition of the National Electrical Code, the Colorado Plumbing Code, and Colorado Fuel Gas Code is required by the State of Colorado; and Ordinance No. 14, Series of 2015 10/6/2015 WHEREAS, by adopting the 2015 Editions of the International Building Codes the Town of Vail will be in compliance with the State of Colorado minimum standards for elevators and conveying systems; and WHEREAS, the Vail Town Council finds that the repealing and reenacting of Chapter 10-1, Building Codes, will promote the health, safety, and general welfare of the Town of Vail and promote the coordinated and harmonious development of the Town of Vail in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Chapter 10-1, Building Codes, Vail Town Code, is hereby repealed and reenacted to read as follows: CHAPTER1 BUILDING CODES SECTION: 10-1-1: Preamble 10-1-2: Codes Adopted By Reference 10-1-3: Amendments to International Building Code 10-1-4: Amendments to International Residential Code 10-1-5: Amendments to International Fire Code 10-1-6 Amendments to the International Energy Conservation Code 10-1-7 Amendments to the Uniform Code for the Abatement of Dangerous Buildings 10-1-8: Copies of Codes Available 10-1-9: Penalties 10-1-1: PREAMBLE: The Charter of the Town of Vail and the statutes of the State of Colorado provide that standard codes may be adopted by reference with amendments and the Town of Vail wishes to adopt the 2015 editions of the International Building Code, the International Residential Code, the International Fire Code, the International Mechanical Code, the International Energy Conservation Code, the International Existing Building Code, 1997 edition of the Uniform Code for the Abatement of Dangerous Buildings, the Colorado Plumbing Code, the Colorado Fuel Gas Code, and the 2014 edition of the National Electric Code. Ordinance No. 14, Series of 2015 2 10/6/2015 10-1-2: CODES ADOPTED BY REFERENCE: A. Building Code: The International Building Code 2015 Edition including Appendix Chapters B, E, G, J and K, and the International Residential Code, 2015 Edition including Appendix Chapters F and J are hereby adopted by reference. The International Building Code, 2015 Edition and the International Residential Code, 2015 Edition are published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, 11 60478-5795. B. Fire Code: The International Fire Code, 2015 Edition including Appendix Chapters A, B, C, D, E, G, H, I and J as amended is hereby adopted by reference. The International Fire Code, 2015 Edition is published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, 11 60478-5795. C. Mechanical Code: The International Mechanical Code, 2015 Edition is hereby adopted by reference. The International Mechanical Code, 2015 Edition is published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, II 60478-5795. D. Colorado Plumbing Code: The Colorado Plumbing Code is hereby adopted by reference. The Colorado Plumbing Code is established by the State of Colorado, 1560 Broadway Suite 1350, Denver, Co 80202. E. Colorado Fuel Gas Code: is hereby adopted by reference. The Colorado Fuel Gas Code is established by the State of Colorado, 1560 Broadway Suite 1350, Denver, Co 80202. F. Energy Code. The International Energy Conservation Code, 2015 Edition is hereby adopted by reference. The International Energy Conservation Code, 2015 Edition is published by the International Code Council, 4051 Flossmoor Road, Country Club Hills, 11 60478-5705. G. Electrical Code: The National Electrical Code, 2014 Edition is hereby adopted by reference. The National Electrical Code, 2014 Edition is published by the National Fire Protection Association Inc., 1 Batterymarch Park, Quincy, MA 02269. H. Existing Building Code: The International Existing Building Code, 2015 Edition is hereby adopted by reference. The International Existing Building Code, 2015 Edition is published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, 11 60478-5795. I. Abatement Code: The Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, is hereby adopted by reference. The Uniform Code for the Abatement Ordinance No. 14, Series of 2015 3 10/6/2015 of Dangerous Buildings is published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, 11 60478-5795. 10-1-3: AMENDMENTS TO INTERNATIONAL BUILDING CODE: The following amendments are hereby made to the International Building Code, 2015 Edition: SECTION 101.1 — TITLE: Title is amended as follows: These regulations shall be known as the Building Code of The Town of Vail, hereinafter referred to as "this code." SECTION 101.4 — REFERENCED CODES: Section 101.4, Referenced Codes, is hereby amended to read as follows: The other codes listed in 101.4.1 through 101.4.6 and referenced elsewhere in this code shall not be considered part of this code unless specifically adopted. SECTION 105.2 — WORK EXEMPT FROM PERMIT: Amended with addition of the following text: Item 2: Fences not over 6 feet. Note: Fences required per IBC section 3109 are not exempt from a permit. Item 14: Decks not over 30 inches above grade and not part of a means of egress or an accessible route. SECTION 110.3.8- OTHER INSPECTIONS: Amended with the addition of the following text: The building official is authorized to make or require inspection of construction work as required by Titles 11 thru 14 of the Town of Vail Town Code as directed by the administrator of these regulations. SECTION 1505.1.2- CLASS A ROOFING: Amended to add this new section to read as follows: Class A roofing shall be installed on all roofs. Exception: 1. Metal and concrete roof systems. SECTION 1505.6 — FIRE RETARDANT TREATED WOOD SHINGLES AND SHAKES: This section is deleted in its entirety and shall be replaced with the following text: All roof coverings and roof assemblies shall comply with Section 14-10-5f, of the Town Code which requires Class A roof coverings or Class A roof assemblies for all structures within the Town of Vail. Wood shingles and shake coverings or assemblies are prohibited except where exempted for replacement or repair per Section 14-10-5f, Vail Town Code. SECTION 1510.7- SNOW RETENTION. With the addition of this new section to read as follows: New roof assemblies shall be designed to prevent accumulations of snow from Ordinance No. 14, Series of 2015 4 10/6/2015 shedding onto exterior balconies, decks, pedestrian and vehicular exits from buildings, stairways, sidewalks, streets, alleys, areas directly above or in front of gas and electrical utility meters, or adjacent properties. The design of snow retention devices shall be provided by a licensed structural engineer or as determined by the Building Official. Exception 1: Roof areas with a horizontal dimension of no more than 48 inches that will not receive snow shedding from a higher roof. The horizontal projection shall be measured perpendicular to the exterior wall line from the edge of the roof or eave to any intersecting vertical surface. SECTION 1603.2- BOULDER WALLS: With the addition of this new section to read as follows: Boulder or rock walls more than four feet tall shall be designed by a licensed engineer. SECTION 1604.1.1- HAZARD AREA REQUIREMENTS: With the addition of this new section to read as follows: All new construction and additions to existing structures located in mapped debris flow, rock fall, avalanche and flood hazards shall be designed as required by Chapter 12-21, Hazard Regulations. SECTION 1608.2.1- ROOF SNOW LOADS: With the addition of this new section to read as follows: Designs for roof snow loads shall be as follows: Roof pitches of less than 4:12 shall be designed to carry a one hundred (100) pound per square foot snow load and roof pitches of 4:12 and greater shall be designed to carry an eighty (80) pound per square foot snow load. There is no allowance for pitch reduction nor is there a requirement to increase surcharge loading due to snow drifting or type of roof covering. SECTION 2902.2- SEPARATE FACILITIES: Exception 2 of this section is amended to read as follows: Exception 2: Separate facilities shall not be required in structures or tenant spaces with a total occupant load including both employees and customers of 30 or fewer. 10-1-4: AMENDMENTS TO INTERNATIONAL RESIDENTIAL CODE: The following amendments are hereby made to the International Residential Code, 2015 Edition: SECTION 101.1 — TITLE: Title is amended to read as follows: These regulations shall be known as the Building Code of The Town of Vail, hereinafter referred to as "this code." SECTION R105.2- WORK EXEMPT FROM PERMIT: Amended this section with addition of the following text: Item 2, Fences not over six (6) feet (2134 mm) high. Ordinance No. 14, Series of 2015 5 10/6/2015 Item 10, Decks that are not more than 30 inches above grade at any point. SECTION R313.1- TOWNHOUSE AUTOMATIC FIRE SPRINKLER SYSTEMS: This section to be amended as follows: An automatic residential fire sprinkler system shall be installed in townhomes. Exception: An automatic residential fire sprinkler system may be required where additions or alterations are made to existing townhomes depending on scope and size of project in accordance with Vail Fire and Emergency Services fire sprinkler installation requirements SECTION R313.1.1- DESIGN AND INSTALLATION: This section to be amended to read as follows: Automatic residential fire sprinkler systems for townhomes shall be designed and installed in accordance with NFPA 13D and Vail Fire and Emergency Services fire sprinkler installation requirements. SECTION: R313.2- ONE AND TWO FAMILY DWELLINGS AUTOMTIC FIRE SYSTEMS: This section to be amended to read as follows: Automatic residential fire sprinkler systems shall be designed and installed in accordance with NFPA 13D and Vail Fire and Emergency Services fire sprinkler installation standards. SECTION R313.2.1- DESIGN AND INSTALLATION: This section is hereby amended to read as follows: Automatic residential fire sprinkler systems shall be designed and installed in accordance with NFPA 13D and Vail Fire and Emergency Services fire sprinkler installation standards. SECTION R315.2- WHERE REQUIRED: This section is hereby amended to read as follows: Carbon monoxide alarms shall be provided in accordance with NFPA 72, NFPA 720, C.R.S. 38-45-101, and Vail Fire and Emergency Services alarm installation standards. SECTION R315.2.1- NEW CONSTRUCTION: This section is hereby amended to read as follows: For new construction, carbon monoxide alarms shall be provided in accordance with NFPA 72, NFPA 720, C.R.S. 38-45-101, and Vail Fire and Emergency Services alarm installation standards. SECTION R315.3- LOCATION: This section is hereby amended to read as follows: Carbon monoxide alarms in dwelling units shall be installed outside of each separate sleeping area in their immediate vicinity of the bedrooms. Where a gas appliance is located within a bedroom or its attached bathroom, a carbon monoxide alarm shall be installed within the bedroom. In addition to above locations, alarms shall be installed per the authority having jurisdiction, NFPA 72, NFPA 720, C.R.S. 38-45-101, and Vail Fire and Emergency Services alarm installation standards. Ordinance No. 14, Series of 2015 6 10/6/2015 SECTION R315.6- CARBON MONOXIDE DETECTION SYSTEMS; This section is hereby amended to read as follows Carbon monoxide detection systems shall be permitted to be used in lieu of carbon monoxide alarms and shall comply with NFPA 72, NFPA 720, C.R.S. 38-45-101, and Vail Fire and Emergency Services alarm installation standards. SECTION R315.6.2- LOCATION: This section is hereby amended to read as follows: Carbon monoxide detectors shall be installed in the locations specified in NFPA 72, NFPA 720, C.R.S. 38-45-101, and Vail Fire and Emergency Services alarm installation standards. SECTION R902.1- CLASS A ROOFING: With the addition of this new section to read as follows: Class A roofing shall be installed on all roofs. Exception 1: Metal and concrete roof systems. CHAPTER 11- ENERGY EFFICENCY: Replace text of this chapter with the residential provision of the International Energy Conservation Code 2015 edition as amended by the Town of Vail. CHAPTER 24- FUEL GAS CODE: Replace the text of this chapter with the Colorado Fuel Gas Code as established by the State of Colorado. CHAPTER 25- PLUMBING ADMINISTRATION: Replace text of this chapter with the Colorado Plumbing Code as established by the State of Colorado 10-1-5: AMENDMENTS TO THE INTERNATIONAL FIRE CODE: The following amendments are hereby made to the International Fire Code, 2015 Edition: SECTION 101.1 — TITLE: Title is hereby amended as follows: These regulations shall be known as the Fire Code of the Town of Vail, hereinafter referred to as "this code." SECTION 102.7- REFERENCED CODES AND STANDARDS: This section is to be deleted in its entirety and shall be replaced with the following text: The codes and standards referenced in this code shall be those listed in Chapter 80 and Vail Fire and Emergency Services Standards as approved by the Vail Fire Code Official and as published on the Town of Vail web site at www.vailgov.com. Such codes and standards shall be considered part of the requirements of this code to the prescribed extent of each such reference. Where codes and standards are adopted by other governmental jurisdictions, and where differences occur between provisions of this code Ordinance No. 14, Series of 2015 7 10/6/2015 and the adopted standards, the more stringent of the two shall apply. Fire sprinkler standards, fire alarm standards, commissioning standards and related standards shall be published and available for review. SECTION 202 -DEFINITIONS: Amend to add this new section to read as follows: Tampering: Any alteration, damage, misuse or deactivation and/or any similar actions that render inoperable any fire protection, fire detection or life safety system without express written approval of Vail Fire and Emergency Services. SECTION 304.1- WASTE ACCUMULATION PROHIBITED: This section is hereby amended to read as follows: Combustible waste including debris piles from construction activities creating a fire hazard shall not be allowed to accumulate in buildings or structures or upon premises. SECTION 307.1.1- PROHIBITED OPEN BURNING: This section is hereby amended to read as follows: Open burning is prohibited. SECTION 307.4.1- BONFIRES: This section is hereby amended to read as follows: Bonfires are prohibited. SECTION 307.4.2- RECREATIONAL FIRES: This section is hereby amended to read as follows: Recreational fires are prohibited. SECTION 307.5- ATTENDANCE: This section is hereby amended to read as follows: The use of portable outdoor fireplaces shall be constantly attended until the fire is extinguished. A minimum of one portable fire extinguisher complying with Section 906 with a minimum 4-A rating or other approved on-site fire -extinguishing equipment, such as dirt, sand, water barrel, garden hose or water truck, shall be available for immediate utilization. SECTION 308.1.4- OPEN -FLAME COOKING DEVICES: This section is hereby amended to read as follows: Charcoal burners and other open -flame cooking devices shall not be operated on combustible balconies or within 10 feet (3048 mm) of combustible construction. A handheld extinguisher shall be kept within 10 feet of any open flame cooking device. Charcoal grills shall not be used under covered decks or above grade level, regardless of construction type. Exceptions: 1. One- and two-family dwellings. 2. Where buildings, balconies and decks are protected by an automatic sprinkler system. 3. LP -gas cooking devices having LP -gas container with a water capacity not greater than 47 Pounds (nominal 20 pound LP gas capacity). Ordinance No. 14, Series of 2015 8 10/6/2015 SECTION 507.5.7- MOUNTAIN HYDRANTS: Amend to add this new section to read as follows: New hydrants that are to be installed in unheated areas shall be Mountain Hydrant specifications unless otherwise approved by the fire code official. SECTION 901.6.1- INSPECTION, TESTING, and MAINTENANCE: This section is hereby amended to read as follows: Fire detection, alarm, and extinguishing systems, mechanical smoke exhaust systems, and smoke and heat vents shall be maintained in an operative condition at all times, and shall be replaced or repaired where defective. Existing systems, including notification and signaling devices that are no longer listed by U.L or supported by manufacturer shall be replaced per current NFPA and Vail Fire and Emergency Services fire alarm installation standards. Non required fire protection systems and equipment shall be inspected, tested and maintained or removed. SECTION 901.11 LIFE SAFETY REPORTS: With the addition of this new section to read as follows: A Life Safety Report shall be approved by the Vail Fire Code Official prior to issuance of a building permit for all buildings fifty-five (55) feet or greater in height, measured from fire department access to the highest occupied floor level, inaccessible buildings or where the building is employing a performance based design. Elements of the Life Safety Report shall include, but are not limited to: exiting, travel distances, smoke control, smoke management, fire alarm and detection, fire sprinkler systems, standpipe systems, fire pumps, and other elements directly related to fire and life safety. SECTION 902 -DEFINITIONS: This section is hereby amended to add the following text: False Alarms: See Title 4, Business and License Regulations, Vail Town Code. SECTION 903.2.10- GROUP S-2 ENCLOSED PARKING GARAGES: Delete the following exception: Enclosed parking garages located beneath Group R-3 occupancies. SECTION 903.1.3 NFPA 13D SPRINKLER SYSTEMS. This section is amended to read as follows: Automatic sprinkler systems installed in one- and two family dwellings; Group R-3; Group R-4 Condition 1 and townhouses shall be permitted to be installed throughout in accordance with NFPA 13D and Vail Fire and Emergency Installation Standards. SECTION 903.3.5.1.1- LIMITED AREA SPRINKLER SYSTEMS: Delete section in its entirety. Ordinance No. 14, Series of 2015 9 10/6/2015 SECTION 903.4- SPRINKLER SYSTEM SUPERVISION AND ALARMS: This section is amended to read as follows: Valves controlling the water supply for automatic sprinkler systems, pumps, tanks, water levels and temperatures, critical air pressures and waterflow switches on all sprinkler systems shall be electrically supervised by a listed fire alarm control unit. Delete Exceptions 1 through 7. SECTION 907.2.11.2- GROUPS R-2, R -3,R-4, 1-1 AND ALL RESIDENTIAL PROPERTIES THAT ARE AVAILABLE FOR RENT OR LEASE: This section is hereby amended to read as follows: Single or multiple -station smoke alarms shall be installed and maintained in Groups R-2, R-3, R-4, 1-1 and all residential properties available for rent or lease regardless of occupant load at all of the following locations: 1. On the ceiling or wall outside of each separate sleeping area in the immediate vicinity of bedrooms. 2. In each room used for sleeping purposes. 3. In each story within a dwelling unit, including basements but not including crawl spaces and uninhabitable attics. In dwellings or dwelling units with split levels and without an intervening door between the adjacent levels, a smoke alarm installed on the upper level shall suffice for the adjacent lower level provided that the lower level is less than one full story below the upper level. SECTION 907.2.11.4- INSTALLATION NEAR BATHROOMS: This section is hereby amended to read as follows: Smoke alarms shall be installed not less than Six feet horizontally from the door or opening of a bathroom that contains a bathtub or shower unless this would prevent placement of a smoke alarm required by Section 907.2.11.1 or 907.2.11.2. SECTION 907.4.1 -PROTECTION OF FIRE ALARM CONTROL UNIT: This section is hereby amended to read as follows: In areas that are not continuously occupied, a single smoke detector shall be provided at the location of each fire alarm control unit, notification appliance circuit power extenders and supervising station transmitting equipment. Exceptions: 1. Where ambient conditions prohibit installation of smoke detector, a heat detector shall be permitted. 2. In residential installations where the control panel is located in a closet or room with no mechanical equipment. SECTION 907.4.2.3- COLOR: This section is hereby amended to read as follows: Manual fire alarm boxes shall be red or white in color. SECTION 907.6.3- INITIATING DEVICE IDENTIFICATION: This section is hereby amended to read as follows: The fire alarm system shall identify the specific initiating Ordinance No. 14, Series of 2015 10 10/6/2015 device address, location, device type, floor level where applicable and status including indication of normal, alarm, trouble and supervisory status, as appropriate. Exceptions: Special initiating devices that do not support individual device identification. SECTION 907.6.6- MONITORING: This section is hereby amended to read as follows: Fire alarm systems required by this chapter or by the International Building Code shall be monitored by an approved supervising station in accordance with NFPA 72. SECTION 915.1.1- WHERE REQUIRED: This section is hereby amended to reads as follows: Carbon monoxide detection shall be provided in Group 1-1, 1-2, 1-4 and R occupancies, existing one and two family dwellings, multiple single family dwellings (townhouses) and apartments, in classrooms in Group E occupancies in the locations specified in Section 915.2 where any of the conditions in Sections 915.1.2 through 915.1.6 exist. SECTION 1103.8- SINGLE AND MULTIPLE -STATION SMOKE ALARMS: This section is hereby amended to read as follows: Single and multiple -station smoke alarms shall be installed in existing Group 1-1 and R occupancies including single and multiple family dwellings, townhomes and apartments in accordance with Sections 1103.8.1 through 1103.8.3 and shall meet installation requirements as stated in NFPA 72, 2013 ed. SECTION 1103.8.1- WHERE REQUIRED: This section is hereby amended to read as follows: Existing Group 1-1 and R occupancies shall be provided with single -station smoke alarms in accordance with Section 907.2.11. Interconnection and power sources shall be in accordance with Sections 1103.8.2 and 1103.8.3, respectively. Exceptions: 1. Where the code that was in effect at the time of construction required smoke alarms and smoke alarms complying with those requirements are already provided. 2. Where smoke detectors connected to a fire alarm system have been installed as a substitute for smoke alarms. APPENDIX B - FIRE FLOW REQUIREMENTS: This section is hereby amended to read as follows: The maximum reduction for sprinkled buildings shall be not greater than 50%. APPENDIX D- FIRE APPARATUS ACCESS ROADS: Amend this section by adding the following language as follows: This section is for reference only but may be used in performance based design. Refer to Title 14, Development Standards, Vail Town Code. Ordinance No. 14, Series of 2015 11 10/6/2015 10-1-6: AMENDMENTS TO THE INTERNATIONAL ENERGY CONSERVATION CODE: The following amendments are hereby made to the International Energy Conservation Code, 2015 Edition. TABLE C402.1.3- OPAQUE THERMAL ENVELOPE INSULATION COMPONENTS MINIMUM REQUIREMENTS, R- VALUE METHOD: Amended this table with addition of the following text: Wood framed and other may use R-21 in lieu of continuous insulation. SECTION C403.2.4- EFFICENCY RATING (MANDATORY): With the addition of this new section to read as follows: Heating equipment shall have a minimum efficiency of ninety-two percent (92%) AFUE. Exception: Does not apply to addition, repair, or alteration of existing buildings TABLE R402.1.3- INSULATION AND FENSTRATION REQUIREMENTS BY COMPONENT: Amended this table with addition of the following text: Wood framed walls may use R-21 in lieu of continuous insulation. SECTION R402.2.11- HEATED SLAB- ON- GRADE FLOORS: With the addition of this new section to read as follows: A minimum of R-10 insulation shall be installed under the slab extending horizontally from the exterior wall of the building envelope for 4 feet. SECTION R403.7.1- EFFICENCY RATING (MANDATORY): With the addition of this new section to read as follows: Heating equipment shall have a minimum efficiency of ninety-two percent (92%) AFUE. Exception: Does not apply to addition, repair, or alteration of existing buildings SECTION R403.10- FIRE PITS: With the addition of this new section to read as follows: Fire pits serving residential unit(s) require automatic shut-off controls with a maximum thirty (30) minutes timer. 10-1-7: AMENDMENTS TO THE UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS, 1997 EDITION: The following amendments are hereby made to the Uniform Code for the Abatement of Dangerous Buildings 1997 Edition: SECTION 301- GENERAL: This section is herby amended to read as follows: For the purpose of this code, certain terms, phrases, words, and their derivatives shall be construed as specified in either this chapter or as specified in the Building Code. Ordinance No. 14, Series of 2015 12 10/6/2015 BUILDING CODE: is the International Building Code as adopted and amended by the Town of Vail. DANGEROUS BUILDING: is any building or structure deemed to be dangerous under the provisions of Section 302 of this code. 10-1-8: COPIES OF CODES AVAILABLE: Copies of all the codes adopted by this Chapter and all amendments thereto shall be available for inspection at the office of the Town Clerk. 10-1-9: PENALTIES: A. Any person who violates any of the provisions of the Codes adopted by this Chapter or fails to comply therewith or who violates or fails to comply with any order made thereunder or who builds in violation of any detailed statements, specifications or plans submitted and approved thereunder or any certificate or permit issued thereunder or within the time fixed therein shall be guilty of a misdemeanor and subject to penalty as provided in Section 1-4-1 of this Code. The imposition of a penalty for any violation shall not excuse the violation or permit it to continue and all such persons shall be required to correct or remedy such violation or defects within a reasonable time and each day that the prohibited conditions are maintained shall constitute a separate offense. B. The Town of Vail may maintain an action for damages, declaratory relief, specific performance, injunction, or any other appropriate relief in the District Court in and for the County of Eagle for any violation of any of the provisions of this Chapter. (1997 Code: Ord. 25(1991) § Section 2. The Codes adopted by this Ordinance shall be effective for all Building Permit Applications received by the Town of Vail, Community Development Department, Building Safety and Inspection Services on or after January 1, 2016. Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Vail Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Vail Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. The Council's finding, determination and declaration is based upon the review of the criteria prescribed by the Town Code of Vail and the evidence and testimony presented in consideration of this ordinance. Ordinance No. 14, Series of 2015 13 10/6/2015 Section 5. The amendment of any provision of the Town Code of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 6th day of October, 2015 and a public hearing for second reading of this Ordinance set for the 20th day of October, 2015, at 6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk INTRODUCED, READ, ADOPTED AND ENACTED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 20th day of October, 2015. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 14, Series of 2015 14 10/6/2015 Modifications to the Building Code Ordinance Strike thre gh_ Remryed from the ordinance Italicized is recommended New text Explanatory notes ORDINANCE NO. 14 SERIES OF 2015 AN ORDINANCE REPEALING AND REENACTING CHAPTER 10-1, BUILDING CODES, VAIL TOWN CODE, ADOPTING BY REFERENCE THE 2015 EDITIONS OF THE INTERNATIONAL BUILDING CODE, INTERNATIONAL RESIDENTIAL CODE, INTERNATIONAL FIRE CODE, INTERNATIONAL MECHANICAL CODE, , INTERNATIONAL ENERGY CONSERVATION CODE, INTERNATIONAL EXISTING BUILDING CODE, COLORADO PLUMBING CODE, COLORADO FUEL GAS CODE, 2014 EDITION OF THE NATIONAL ELECTRICAL CODE, 1997 EDITION OF THE UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS AND WITH REGARD TO THE ABOVE-DESCRIBED CODES, ADOPTING CERTAIN APPENDICES, SETTING FORTH CERTAIN AMENDMENTS THERETO, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the "Town"), is a home rule municipal corporation duly organized and existing under laws of the State of Colorado and the Vail Town Charter; WHEREAS, the 2009 2012 International Building Codes currently adopted by the Town of Vail has been replaced and requiring use of the 2889 2012 International Building Code causes new buildings to meet out of date standards that limit their compatibility with technological advancements; and WHEREAS, the 2899 2015 Editions of the International Building Code, the International Residential Code, the International Fire Code, the International Mechanical Code, the International Energy Conservation Code, the International Perf^rman^o Existing Building Code, the Internatiena4 Colorado Plumbing Code, the Internationa Colorado Fuel Gas Code the 1997 Edition of the Uniform Code for the Abatement of Dangerous Buildings and the 2-011 2014 Edition of the National Electric Code have been published; and Ordinance No. 14, Series of 2015 1 10/6/2015 WHEREAS, the Building and Fire Code Appeals Board of the Town of Vail has recommended adoption of the Building Codes as set forth in this ordinance and has submitted its recommendation of approval to the Vail Town Council; and WHEREAS, the Vail Town Council finds that the proposed repealing and reenacting Chapter 10-1, Building Codes, further the development objectives of the Town of Vail; and WHEREAS, the 2011 2014 edition of the National Electrical Code, the Colorado Plumbing Code, and Colorado Fuel Gas Code is required by the State of Colorado; and WHEREAS, by adopting the 2015 Editions of the International Building Codes the Town of Vail will be in compliance with the State of Colorado minimum standards for elevators and conveying systems; and WHEREAS, the Vail Town Council finds that the repealing and reenacting Chapter 10-1, Building Codes, promote the health, safety, and general welfare of the Town of Vail and promote the coordinated and harmonious development of the Town of Vail in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Chapter 10-1, Building Codes, Vail Town Code, is hereby repealed and reenacted to read as follows: CHAPTER1 BUILDING CODES SECTION: 10-1-1: Preamble 10-1-2: Codes Adopted By Reference 10-1-3: Amendments to International Building Code 10-1-4: Amendments to International Residential Code 10-1-5: Amendments to International Fire Code 10-1-6 Amendments to the International Energy Conservation Code 10-1-7 Amendments to the Uniform Code for the Abatement of Dangerous Buildings 10-1-8: Copies of Codes Available 10-1-9: Penalties Ordinance No. 14, Series of 2015 2 10/6/2015 10-1-1: PREAMBLE: The Charter of the Town of Vail and the statutes of the State of Colorado provide that standard codes may be adopted by reference with amendments and the Town of Vail wishes to adopt the 2-012 2015 editions of the International Building Code, the International Residential Code, the International Fire Code, the International Mechanical Code, the International Energy Conservation Code, the International Performan�o Existing Building Code, 1997 edition of the Uniform Code for the Abatement of Dangerous Buildings, the Internationa4 Colorado Plumbing Code, the International Colorado Fuel Gas Code, and the 2-011 2014 edition of the National Electric Code. 10-1-2: CODES ADOPTED BY REFERENCE: A. Building Code: The International Building Code, 2-012 2015 Edition including Appendix Chapters B, E, G, J and K, and the International Residential Code, 2012 2015 Edition including Appendix Chapters F and J are hereby adopted by reference. The International Building Code, 212 2015 Edition and the International Residential Code, 2012 2015 Edition is published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, 11 60478-5795. B. Fire Code: The International Fire Code, 2-012 2015 Edition including Appendix Chapters A, B, C, D, E, G, H, 1 and J as amended is hereby adopted by reference. The International Fire Code, 2-012 2015 Edition is published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, 11 60478-5795. C. Mechanical Code: The International Mechanical Code, 2-012 2015 Edition is hereby adopted by reference. The International Mechanical Code, 2012 2015 Edition is published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, 11 60478-5795. I RLMULLUM4 I W ZZ . I . -we �r M D. Colorado Plumbing Code: The Colorado Plumbing Code is hereby adopted by reference. The Colorado Plumbing Code is established by the State of Colorado, 1560 Broadway Suite 1350, Denver, Co 80202. By adopting the state code the Town of Vail will be able to administer the code locally Ordinance No. 14, Series of 2015 3 10/6/2015 .. - -IF- - 1111111 Colorado Fuel Gas Code: is hereby adopted by reference. The Colorado Fuel Gas Code is established by the State of Colorado, 1560 Broadway Suite 1350, Denver, Co 80202. By adopting the state code the Town of Vail will have interpretive powers when administering the code F. Energy Code. The International Energy Conservation Code, 2012 2015 Edition is hereby adopted by reference. The International Energy Conservation Code, 2012 2015 Edition is published by the International Code Council, 4051 Flossmoor Road, Country Club Hills, 11 60478-5705. G. Electrical Code: The National Electrical Code, 2011 2014 Edition is hereby adopted by reference. The National Electrical Code, 2-01-'2014 Edition is published by the National Fire Protection Association Inc., 1 Batterymarch Park, Quincy, MA 02269. •_ ._ ._ 1111111 H. Existing Building Code: The International Existing Building Code, 2015 Edition is hereby adopted by reference. The International Existing Building Code, 2015 Edition is published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, 1160478-5795. The criteria for the Performance Code may be applied through the 2015 IBC. The existing building code provisions have been taken out of the 2015 IBC and are now a separate code. I. Abatement Code: The Uniform Code for the Abatement of Dangerous Buildings, building codel997 Edition, is hereby adopted by reference. The Uniform Code for the Abatement of Dangerous Buildings is published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, 11 60478-5795. Ordinance No. 14, Series of 2015 4 10/6/2015 10-1-3: AMENDMENTS TO INTERNATIONAL BUILDING CODE: The following amendments are hereby made to the International Building Code, 2-012 2015 Edition: SECTION 101.1 — TITLE: Title is amended as follows: These regulations shall be known as the Building Code of The Town of Vail, hereinafter referred to as "this code." SECTION 101.4 — REFERENCED CODES: Section 101.4, Referenced Codes, is hereby amended to read as follows: The other codes listed in 101.4.1 through 101.4.6 and referenced elsewhere in this code shall not be considered part of this code unless specifically adopted. This section was allowed to stay in the code in order to include provisions for possible annual permits to be issued by the Town of Vail. Its use could apply to facilities such as the hospital that do minor alteration on a reaular basis. SECTION 105.2 — WORK EXEMPT FROM PERMIT: Section 105.2, Work exempt from permit, is hereby amended as follows: Item 2: Fences not over 6 feet. Note: Fences required per IBC section 3109 are not exempt from a permit. Item 14: Decks not over 30 inches above grade and not part of a means of egress or an accessible route. The board of appeals recognized that it was not necessary to issue permits for decks less than 30" unless they were part of an exit or were used for accessibility; this is in keeping with the exemption status allowed in the past. The exempted decks still need to comply with the towns zoning regulations. SECTION 110.3.8- OTHER INSPECTIONS: Section 110.3.8, Other inspections: is hereby amended with the addition of the following text: The building official is authorized to make or require inspection of construction work as required by Titles 11 thru 14 of the Town of Vail town code as directed by the administrator of these regulations. This section was added to allow a building inspector to approve zoning related items while performing other inspections. An example would be the painting of a flue vent pipe to comply with zoning regulations may now be inspected by a building inspector. Ordinance No. 14, Series of 2015 5 10/6/2015 The snow auard retention criteria added to the code in 2009 caused potential complications on existing roof system when being re -roofed. These complications were caused by the application of roofing materials that changed the friction of snow shedding. The board of appeals proposes that on re -roofs of existing structures the town does not regulate the snow retention. The board still desired to require snow retention when an entire roof assembly was installed and that is reflected in Section 1510.7 text change. SECTION 1505.1.2- CLASS A ROOFING: Amend to add this new section to read as follows: Class A roofing shall be installed on all roofs. Exception: 1. Metal and concrete roof systems. This section has been added to insure conflict does not exist with the requirements within the towns zoning regulations. SECTION 1505.6 — FIRE RETARDANT TREATED WOOD SHINGLES AND SHAKES: This section is deleted in its entirety and shall be replaced with the following text: All roof coverings and roof assemblies shall comply with Section 14-10-5f, of the Town Code which requires Class A roof coverings or Class A roof assemblies for all structures within the Town of Vail. Wood shingles and shake coverings or assemblies are prohibited except where exempted for replacement or repair per Section 14-10-5f, Vail Town Code. The Town of Vail requires all new roofs coverings to be Class A. This can not be achieved by leaving the existing shingles on the roof thereby making this amendment redundant. SECTION 1510.7- SNOW RETENTION. With the addition of this new section to read as follows: New roof assemblies Roofs shall be designed to prevent accumulations of snow from shedding onto exterior balconies, decks, pedestrian and vehicular exits from Ordinance No. 14, Series of 2015 6 10/6/2015 buildings, stairways, sidewalks, streets, alleys, areas directly above or in front of gas and electrical utility meters, or adjacent properties. The design of snow retention devices shall be provided by a licensed structural engineer or as determined by the Building Official. Exception: 1. Roof areas with a horizontal dimension of no more than 48 inches that will not receive snow shedding from a higher roof. The horizontal projection shall be measured perpendicular to the exterior wall line from the edge of the roof or eave to any intersecting vertical surface. revisina the text to this code section onlv new roof assembly are reauired to provide snow retention systems. SECTION 1603.2 -BOULDER WALLS: With the addition of this new section to read as follows: Boulder or rock walls more than four feet tall shall be designed by a licensed engineer. SECTION 1604.1.1- HAZARD AREA REQUIREMENTS: With the addition of this new section to read as follows: All new construction and additions to existing structures located in mapped debris flow, rock fall, avalanche and flood hazards shall be designed as required by Chapter 12-21, Hazard Regulations. SECTION 1608.2.1- GROUND ROOF SNOW LOADS: With the addition of this new section to read as follows: Designs for roof snow loads shall be as follows: Roof pitches of less than 4:12 shall be designed to carry a one hundred (100) pound per square foot snow load and roof pitches of 4:12 and greater shall be designed to carry an eighty (80) pound per square foot snow load. There is no allowance for pitch reduction nor is there a requirement to increase surcharge loading due to snow drifting or type of roof covering. Any medifiGation for snow lead design shall be aGGOmnlished using seGtion 1. The text has been chanaed to clearly identifv the desian criteria for roof snow loads The 2015 IBC clearly identifies the criteria for the roof design using a ground snow load making this section no longer necessary Ordinance No. 14, Series of 2015 7 10/6/2015 • _ ON I . r.0.W-1. 101— - . 1 • • • • • • •• . . . The board of appeals recommends allowing the design professional to determine based on design, if a soils report is required. The 2015 IBC clearly identifies soil conditions, etc ... when a soils report shall be required. The 2015 IBC now requires fixture/ occupancy ratios that closely reflect these amendments .. ... .. .. . ... This is now in the bodv of the code SECTION 2902.2- SEPARATE FACILITIES: Exception 2 and 3 of this section are amended to read as follows: Exception 2: Separate facilities shall not be required in structures or tenant spaces with a total occupant load including both employees and customers of 30 or fewer. Exception 3: Separate facilities shall Rot be required iR merGantile -s h n whiGh the maximum GGG pant lead is 100 or loss Ordinance No. 14, Series of 2015 8 10/6/2015 This is now in the bodv of the code 10-1-4: AMENDMENTS TO INTERNATIONAL RESIDENTIAL CODE: The following amendments are hereby made to the International Residential Code, 2015 Edition: SECTION 101.1 — TITLE: Title is amended to read as follows: These regulations shall be known as the Building Code of The Town of Vail, hereinafter referred to as "this code." ._ Gode of that type. With the adoation of the state codes this section is no lonaer needed. SECTION R105.2- WORK EXEMPT FROM PERMIT: This section is hereby amended to read as follows: Item 2, Fences not over six (6) feet (2134 mm) high. Item 10, Decks that are not more than 30 inches above grade at any point. As within the IBC the board of appeals decided to stav with the traditional exception. The 2015 IRC is consistent with the towns flood plain regulations thereby making this section redundant. Ordinance No. 14, Series of 2015 9 10/6/2015 Section R313.1- TOWNHOUSE AUTOMATIC FIRE SPRINKLER SYSTEMS: This section is hereby amended to read as follows: An automatic residential fire sprinkler system shall be installed in townhouses. Exception: An automatic residential fire sprinkler system shallROt may be required where additions or alterations are made to existing townhouses that dO nn+ have an a toma+i� residential fire sprinkler system installed depending on scope and size of project in accordance with VF&ES fire sprinkler installation requirements The VF&ES criteria requiring installation of fire sprinklers lists conditions where a sprinkler system may be required. In a remodel project, if none of these conditions are in effect, then a fire sprinkler system would not be reauired. SECTION R313.1.1- DESIGN AND INSTALLATION: This section is hereby amended to read as follows Automatic residential fire sprinkler systems for townhouses shall be designed and installed in accordance with ceGtien P2904 o NFPA 13D and VFES fire sprinkler installation standards. SECTION R313.2- ONE AND TWO FAMILY DWELLINGS AUTOMATIC FIRE SYSTEMS: An automatic residential fire sprinkler system shall be installed in one- and two-family dwellings. Exception: An automatic residential fire sprinkler system may be required for additions or alterations to existing buildings that are not already provided with an auterr,a+in residential sprinkler system depending on scope and size of project and in accordance with VF&ES fire sprinkler installation requirements. Previously. the VFES criteria reauirina the installation of fire sarinkler systems was utilized for both new single and multi family dwellings and townhomes. Experience has shown that virtually all new properties were required to be sprinkled. This amendment brings back the language that originally published with the 2012 IRC. The VFES installation criteria will still aoDly to remodel Droiects. SECTION R313.2.1- DESIGN AND INSTALLATION: This section is hereby amended to read as follows: Automatic residential fire sprinkler systems shall be designed and installed in accordance with cel++inn P2904 e NFPA 13D and VF&ES fire sprinkler installation standards. SECTION R315.2- WHERE REQUIRED: This section is hereby amended to read as follows Carbon monoxide alarms shall be provided in accordance with ce�s R315.2.1 and R315.2.2 in accordance with NFPA 72, NFPA 720, C.R.S. 38-45-101, and VF&ES alarm installation standards. Ordinance No. 14, Series of 2015 10 10/6/2015 SECTION R315.2.1- NEW CONSTRUCTION:: This section is hereby amended to read as follows: For new construction, carbon monoxide alarms shall be provided in rl,g Units where either or both of the following conr:itions evict 1 The dwelling unit contains a fuel annliance 2. The dweging unit has an attaGhed garage with an opening that tes with the dwelling snit in accordance with NFPA 72, NFPA 720, C.R.S. 38-45-101, and VF&ES alarm installation standards. This change will allow for carbon monoxide detection installation to be mandated municipal code versus the state. SECTION R315.3- LOCATION: This section is hereby amended to read as follows: Carbon monoxide alarms in dwelling units shall be installed outside of each separate sleeping area in their immediate vicinity of the bedrooms. Where a gas appliance is located within a bedroom or its attached bathroom, a carbon monoxide alarm shall be installed within the bedroom. In addition to above locations, alarms shall be installed per the authority having jurisdiction, NFPA 72, NFPA 720, C.R.S. 38-45- 101, and VF&ES alarm installation standards. Eliminates confusion regarding installation location differences in the International Fire Code and National Fire Protection Association SECTION R315.6- CARBON MONOXIDE DETECTION SYSTEMS; This section is hereby amended to read as follows Carbon monoxide detection systems shall be permitted to be used in lieu of carbon monoxide alarms and shall comply with SeGti^vn,s R31 ti 1 through R31 ti C ^ NFPA 72, NFPA 720, C.R.S. 38-45-101, and VF&ES alarm installation standards. See previous comment SECTION R315.6.2- LOCATION: This section is hereby amended to read as follows: Carbon monoxide detectors shall be installed in the locations specified in SeGtien . NFPA 72, NFPA 720, C.R.S. 38-45-101, and VF&ES alarm installation standards. See previous comment Ordinance No. 14, Series of 2015 11 10/6/2015 The 2015 IRC adequately references the use of the IBC for structural elements outside the scope of the IRC. This will allow the use of the IRC without an engineer for building elements that do not have roof loads. By adopting the state codes these chapters may be used as amended by the State of Colorado. With the changes in the snow retention requirements this amendment is no longer needed. SECTION R902.1- CLASS A ROOFING: Amend to add this new section to read as follows: Class A roofing shall be installed on all roofs. Exception: 1. Metal and concrete roof systems. W-31ax-MMIJ, 0 By adopting the state codes Chapters 12 thru 43 may be used as amended by the State of Colorado. Chapter 11 shall be replaced with the International Energy Conservation Code as amend by the Town of Vail. CHAPTER 11- ENERGY EFFICENCY: Replace text of this chapter with the residential provision of the International Energy Conservation Code 2015 edition as amended by the Town of Vail. Identifies the reference to the ammendments in the Enerav Code CHAPTER 24- FUEL GAS CODE: Replace the text of this chapter with the Ordinance No. 14, Series of 2015 12 10/6/2015 Colorado fuel gas code as established by the State of Colorado. The state code text includes all amendments to this chapter. CHAPTER 25- PLUMBING ADMINISTRATION: Replace text of this chapter with the Colorado plumbing code as established by the State of Colorado The state code text includes all amendments to this chapter. 10-1-5: AMENDMENTS TO THE INTERNATIONAL FIRE CODE: The following amendments are hereby made to the International Fire Code, 2015 Edition: SECTION 101.1 — TITLE: Title is hereby amended as follows: These regulations shall be known as the Fire Code of the Town of Vail, hereinafter referred to as "this code." SECTION 102.7- REFERENCED CODES AND STANDARDS: This section is to be deleted in its entirety and shall be replaced with the following text: The codes and standards referenced in this code shall be those listed in Chapter 80 and Vail Fire and Emergency Services (VF&ES) standards as approved by the Vail Fire Code Official and as published on the Town of Vail web site at www.vailgov.com. Such codes and standards shall be considered part of the requirements of this code to the prescribed extent of each such reference. Where codes and standards are adopted by other governmental jurisdictions, and where differences occur between provisions of this code and the adopted standards, the more stringent of the two shall apply. Fire sprinkler standards, fire alarm standards, commissioning standards and related standards shall be published and available for review. SECTION 202 -DEFINITIONS: Amend to add this new section to read as follows: Tampering: Any alteration, damage, misuse or deactivation and/or any similar actions that render inoperable any fire protection, fire detection or life safety system without express written approval of Vail Fire and Emergency Services. SECTION 304.1- WASTE ACCUMULATION PROHIBITED: This section is hereby amended to read as follows: Combustible waste including debris piles from construction activities material creating a fire hazard shall not be allowed to accumulate in buildings or structures or upon premises. Ordinance No. 14, Series of 2015 13 10/6/2015 This section was amended to prohibit accumulation of scrap lumber and other buildi materials as well as arass. weeds and other combustible waste materials. SECTION 307.1.1- PROHIBITED OPEN BURNING: This section is hereby amended to read as follows: open h, irniRg shall be prehihited when atmespherin neRditiens er le/+el G FGUmstaRGes make S„Gh fiTres-hazariav'cs.0pen burning is prohibited to spread within 50 feet (15 24 Bonfires are prohibited SECTION 307.4.2- RECREATIONAL FIRES: This section is hereby amended to read as follows: ReGFeatiGPal fires shall Rot be GORdUGted within 25 feet (7620 Fnrn) feet (7 20 mm) of a Stn .� GtUre shall he eliminted prier to ignitien Recreational fires are prohibited Any type of recreational fire, bonfire or open burning shall be prohibited in the Town of Vail. Coincides with the municipal code. Exceation is the use of portable outdoor fireplace as discussed in next section. SECTION 307.5- ATTENDANCE: This section is hereby amended to read as follows: Anon burning, henfiress reere Lienal fired ept The use of portable outdoor fireplaces shall be constantly attended until the fire is extinguished. A minimum of one portable fire extinguisher complying with Section 906 with a minimum 4-A rating or other approved on-site fire -extinguishing equipment, such as dirt, sand, water barrel, garden hose or water truck, shall be available for immediate utilization. SECTION 308.1.4- OPEN -FLAME COOKING DEVICES: This section is hereby amended to read as follows: EXGeptien 4. Listed or AIG `+ertified natural gas appliannec Charcoal burners and other open -flame cooking devices shall not be operated on combustible balconies or within 10 feet (3048 mm) of combustible construction. Charcoal burners shall not be used under covered decks or above grade level, regardless of construction type. Exceptions: 1. One- and two-family dwellings. 2. Where buildings, balconies and decks are protected by an automatic sprinkler system. Ordinance No. 14, Series of 2015 14 10/6/2015 3. LP -gas cooking devices having LP -gas container with a water capacity not greater than 21/2PAends[nominal 1 pound (0.454 kg) LIP gas Gapacity i17 Pounds (nominal 20 pound LP gas capacity). Cooking appliances that utilize 1 pound LP gas cylinders are equipped with a smaller fitting than those that use a 20 pound cylinder. If not amended, this exception would reauire virtuallv all Drooane arills be taken out of service and replaced with camoina type stoves. SECTION 503.1.1 BUILDING AND FACILITIES: This section is hereby amended to read as follows: Approved fire apparatus access roads shall be provided for every facility, building or portion of a building hereafter constructed or moved into or within the jurisdiction. The fire apparatus access road shall comply with the requirements of this section and shall extend to within 150 feet (45 720 mm) of all portions of the exterior walls of the first story of the building as measured by an approved route around the exterior of the building or facility. Refer also to Title 14, Development Standards of the Town of Vail Municipal Code for additional requirements. • • zi.•i .u�aiic_s raiz Niru i��z �::. i�iiia...:� �.•i .u�.i�c��:.:.vis�ii�•�saav: a �oo�ri s aG ,Urns latien is likely shall be --plat tain Hydrants. New hydrants that are to be installed in unheated areas shall be Mountain Spec Hydrants unless otherwise approved by the fire code official. Change allows for discussion rather than blanket policy. For instance, in a heated area reauirina a mountain standard hvdrant would be overbearina. Ordinance No. 14, Series of 2015 15 10/6/2015 ► 11LIS WAIS MM Ly, LOXORIN ► 154MA RJ M L44 RM ► I SMI LOM LDXA1 01 rSWdWS1TJM%kTVJI► N ! E I I E U1 I k1 WSM 1 • Now addressed in body of the 2015 International Fire Code ►1 ► ■ 1 s, a • • • • • • • • • •1.11111110 SECTION 901.6.1- INSPECTION, TESTING, and MAINTENANCE: This section is hereby amended to read as follows: Fire detection, alarm, and extinguishing systems, mechanical smoke exhaust systems, and smoke and heat vents shall be maintained in an operative condition at all times, and shall be replaced or repaired where defective. Existing systems, including notification and signaling devices that are no longer listed by U.L or supported by manufacturer shall be replaced per current NFPA and VF&ES fire alarm installation standards. Non required fire protection systems and equipment shall be inspected, tested and maintained or removed. Eliminates confusion regarding replacement of aging systems. Provides direction SECTION 901.11- LIFE SAFETY REPORTS: Amend to add this new section to read as follows: A Life Safety Report shall be approved by the Vail Fire Code Official prior to issuance of a building permit for all buildings fifty-five (55) feet or greater in height, measured from fire department access to the highest occupied floor level, inaccessible buildings or where the building is employing a performance based design. Elements of the Life Safety Report shall include, but are not limited to: exiting, travel distances, smoke control, smoke management, fire alarm and detection, fire sprinkler systems, standpipe systems, fire pumps, and other elements directly related to fire and life safety. This amendment carries over from the 2012 edition of the International Fire Code. Ordinance No. 14, Series of 2015 16 10/6/2015 add the following language as follows: This section is herby amended to read as follows: False Alarms: See Title 4, Business and License Regulations, Vail Town Code. SECTION 903.2.10- GROUP S-2 ENCLOSED PARKING GARAGES: This section is amended to read as follows: An automatic sprinkler system shall be provided throughout buildings classified as enclosed parking garages in accordance with section 406.6 of the International Building Code. where either of the following nnndi+inns exit+c. 1. WheFe the fire area Gf the endesed parking garage 8XGeeds 12,000 squaFe feed All GrouD S-2 enclosed Darkina aaraaes are reauired to have automatic fire sprinkler systems. Not a change, but a carryover from 2012 IFC amendments. SECTION 903.1.3 NFPA 13D SPRINKLER SYSTEMS. This section is amended to read as follows: Automatic sprinkler systems installed in one- and two family dwellings; Group R-3; Group R-4 Condition 1 and townhouses shall be permitted to be installed throughout in accordance with NFPA 13D and Vail Fire and Emergency Installation Standards. Includes the requirements from published VF&ES fire sprinkler installation standards. VF&ES installation standards require installation of 1 1/2" fire department connection and a .1 design density. Installation standard allows for a .05 design density when existing water supply does not allow for .01. SECTION 903.3.5.1.1- LIMITED AREA SPRINKLER SYSTEMS: Delete section in its entirety. SECTION 903.4- SPRINKLER SYSTEM SUPERVISION AND ALARMS: This section is amended to read as follows: Valves controlling the water supply for automatic sprinkler systems, pumps, tanks, water levels and temperatures, critical air pressures and waterflow switches on all sprinkler systems shall be electrically supervised by a listed fire alarm control unit. Exceptions: Stj eizn� LAI, Ordinance No. 14, Series of 2015 17 10/6/2015 All sprinkler system supervision and alarms need to supervised in the event of an unintended activation. Additionally the signals should be supervised to alert the fire department or responsible party of tampering or system malfunctions. SECTION 907.2.11.2- GROUPS R-2, R -3,R-4, 1-1 AND ALL RESIDENTIAL PROPERTIES THAT ARE AVAILABLE FOR RENT OR LEASE: This section is hereby amended to read as follows: Single or multiple -station smoke alarms shall be installed and maintained in Groups R-2, R-3, R-4, 1-1 and all residential properties available for rent or lease regardless of occupant load at all of the following locations: 1. On the ceiling or wall outside of each separate sleeping area in the immediate vicinity of bedrooms. 2. In each room used for sleeping purposes. 3. In each story within a dwelling unit, including basements but not including crawl spaces and uninhabitable attics. In dwellings or dwelling units with split levels and without an intervening door between the adjacent levels, a smoke alarm installed on the upper level shall suffice for the adjacent lower level provided that the lower level is less than one full story below the upper level. The intent is to include seasonal rental properties, regardless of age or construction type. This will allow us to advocate for seasonal and long term residents related to installation of smoke/co detectors. SECTION 907.2.11.4- INSTALLATION NEAR BATHROOMS: This section is hereby amended to read as follows: Smoke alarms shall be installed not less than 3 few +�4 ) Six feet horizontally from the door or opening of a bathroom that contains a bathtub or shower unless this would prevent placement of a smoke alarm required by Section 907.2.11.1 or 907.2.11.2. Increased horizontal distance will help reduce activation of smoke detection due to Ordinance No. 14, Series of 2015 18 10/6/2015 I -_ "WIM.N.W.WWW"ON ft W -1r. W.1 Wr.T.] W -T. *7 NO • 1 10111 . • • •=2121�112= All sprinkler system supervision and alarms need to supervised in the event of an unintended activation. Additionally the signals should be supervised to alert the fire department or responsible party of tampering or system malfunctions. SECTION 907.2.11.2- GROUPS R-2, R -3,R-4, 1-1 AND ALL RESIDENTIAL PROPERTIES THAT ARE AVAILABLE FOR RENT OR LEASE: This section is hereby amended to read as follows: Single or multiple -station smoke alarms shall be installed and maintained in Groups R-2, R-3, R-4, 1-1 and all residential properties available for rent or lease regardless of occupant load at all of the following locations: 1. On the ceiling or wall outside of each separate sleeping area in the immediate vicinity of bedrooms. 2. In each room used for sleeping purposes. 3. In each story within a dwelling unit, including basements but not including crawl spaces and uninhabitable attics. In dwellings or dwelling units with split levels and without an intervening door between the adjacent levels, a smoke alarm installed on the upper level shall suffice for the adjacent lower level provided that the lower level is less than one full story below the upper level. The intent is to include seasonal rental properties, regardless of age or construction type. This will allow us to advocate for seasonal and long term residents related to installation of smoke/co detectors. SECTION 907.2.11.4- INSTALLATION NEAR BATHROOMS: This section is hereby amended to read as follows: Smoke alarms shall be installed not less than 3 few +�4 ) Six feet horizontally from the door or opening of a bathroom that contains a bathtub or shower unless this would prevent placement of a smoke alarm required by Section 907.2.11.1 or 907.2.11.2. Increased horizontal distance will help reduce activation of smoke detection due to Ordinance No. 14, Series of 2015 18 10/6/2015 steam from bath/showers. SECTION 907.4.1 -PROTECTION OF FIRE ALARM CONTROL UNIT: This section is hereby amended to read as follows: In areas that are not continuously occupied, a single smoke detector shall be provided at the location of each fire alarm control unit, notification appliance circuit power extenders and supervising station transmitting equipment. Exceptions: 1. Where ambient conditions prohibit installation of smoke detector, a heat detector shall be permitted. 2. In residential installations where the control panel is located in a closet or room with no mechanical equipment. A smoke detector in a space that serves only as a mounting space for an alarm system control cabinet is excessive. SECTION 907.4.2.3- COLOR: This section is hereby amended to read as follows: Manual fire alarm boxes shall be red or white in color. Resolves conflict of product availability and the International Fire Code. SECTION 907.6.3- INITIATING DEVICE IDENTIFICATION: This section is hereby amended to read as follows: The fire alarm system shall identify the specific initiating device address, location, device type, floor level where applicable and status including indication of normal, alarm, trouble and supervisory status, as appropriate. Exceptions: 1. Fire alarm systerns in single story buildings less than 22,500 square feet (2090 m2) 3. Special initiating devices that do not support individual device identification. 4. Fore alarm systems or deviGes that are replaGing existing equipmeRt. Resolves differences between IFC and VFES fire alarm installation standards. SECTION 907.6.6- MONITORING: This section is hereby amended to read as follows: Fire alarm systems required by this chapter or by the International Building Code shall be monitored by an approved supervising station in accordance with NFPA 72. Exception: Monitoring by a supervising station is not required for: 1. Single and multiple station smoke alarms required by SeGtion 907.2.11. Ordinance No. 14, Series of 2015 19 10/6/2015 SECTION 907.4.1- PROTECTION OF FIRE ALARM CONTROL UNIT: This section is hereby amended to read as follows: In areas that are not continuously occupied, a single smoke detector shall be provided at the location of each fire alarm control unit, notification appliance circuit power extenders and supervising station transmitting equipment. Exception: 1.Where ambient conditions prohibit installation of smoke detector, a heat detector shall be permitted. 2. In residential systems where the fire alarm control unit is in a room or closet where no other equipment is present or requires installation of a device. Exception 2 eliminates confusion and provides cost savings by reducing number of devices. SECTION 915.1.1- WHERE REQUIRED: This section is hereby amended to reads as follows: Carbon monoxide detection shall be provided in Group 1-1, 1-2, 1-4 and R occupancies, existing one and two family dwellings, multiple single family dwellings (townhouses)and apartments, in classrooms in Group E occupancies in the locations specified in Section 915.2 where any of the conditions in Sections 915.1.2 through 915.1.6 exist. SECTION 1103.8- SINGLE AND MULTIPLE -STATION SMOKE ALARMS: This section is hereby amended to read as follows: Single and multiple -station smoke alarms shall be installed in existing Group 1-1 and R occupancies including single and multiple family dwellings, townhomes and apartments in accordance with Sections 1103.8.1 through 1103.8.3 SECTION 1103.8.1- WHERE REQUIRED: This section is hereby amended to read as follows: Existing Group 1-1 and R including single and multiple family dwellings, townhomes and apartments occupancies shall be provided with single -station smoke alarms in accordance with Section 907.2.11. Interconnection and power sources shall be in accordance with Sections 1103.8.2 and 1103.8.3, respectively. Exceptions: 1. Where the code that was in effect at the time of construction required smoke alarms and smoke alarms complying with those requirements are already provided. 11111111 It Wool 11 .11W.1 Ordinance No. 14, Series of 2015 20 10/6/2015 3. Where smoke detectors connected to a fire alarm system have been installed as a substitute for smoke alarms. Many residential properties were built prior to the requirement or recommondations of the NFPA, building or fire codes. This amendment is to bring those older properties up to current recommondations and requirements. APPENDIX B - FIRE FLOW REQUIREMENTS: Amend this seGto ,n to read as f„u,,,A,s. This section is hereby amended to read as follows: The maximum reduction for sprinkled buildings shall be not greater than 50%. Picks up amendment from 2012 IFC APPENDIX D- FIRE APPARATUS ACCESS ROADS: Amend this section by adding the following language as follows: This section is for reference only but may be used in performance based design. Refer to Title 14, Development Standards, Vail Town Code. Incorporates Vail Town Code reauirements into section. rTsa11 . .P :}�:{17T1Ttl�l::Z*:�1.��.. ■:1R1::1:�'7:�7:ri17•Tifi The amendments are replaced by the state code. Ordinance No. 14, Series of 2015 21 10/6/2015 1 1 ■ 1 1 1 I ■ ■ I'MIRMIll ■_ Ordinance No. 14, Series of 2015 22 10/6/2015 immmul.45mill 5 ■ I'MIRMIll ■_ Ordinance No. 14, Series of 2015 22 10/6/2015 • I I - � 1 - r The amendments are replaced by the state code. 10-1-6: AMENDMENTS TO THE INTERNATIONAL ENERGY CONSERVATION CODE: The following amendments are hereby made to the International Energy Conservation Code, 2015 Edition. SECTION 101.1 - TITLE: This section is hereby amended to read as follows: These regulations shall be known as the energy conservation code of the town of Vail hereinafter referred to as "this code." Ordinance No. 14, Series of 2015 23 10/6/2015 TABLE C402.1.3- Opaque Thermal Envelope Insulation Components Minimum Requirements, R- Value Method: Amended this table with addition of the following text: Wood framed and other may use R-21 in lieu of continuous insulation. The board of appeals did not find the building science was in place to protect structures from moisture damage that may result from utilizing continuous insulation. This provision did not prohibit its use but did not mandate it. The Town of Vail utilizes its special inspection program to determine compliance therebv not needina additional lanauaae in the code. FA ffl, 11 IBM ... SECTION C403.2.4- EFFICENCY RATING (MANDATORY): With the addition of this new section to read as follows: Heating equipment shall have a minimum efficiency of ninety-two percent (92%) AFUE. Exception: Does not apply to addition, repair, or alteration of existing buildings An exception has been added to this provision for existing installation replacement. It has been found that existing system infrastructure may reduce the effectiveness of these installations. Where possible, owners replace the units with high efficient units without beina mandated to do so. TABLE R402.1.3- INSULATION AND FENSTRATION REQUIREMENTS BY COMPONENT: Amended this table with addition of the following text: Wood framed walls may use R-21 in lieu of continuous insulation. The board of appeals did not find the building science was in place to protect structures from moisture damage that may result from utilizing continuous insulation. This provision did not prohibit its use but did not mandate it. Ordinance No. 14, Series of 2015 24 10/6/2015 SECTION R402.2.11- HEATED SLAB- ON- GRADE FLOORS: With the addition of this new section to read as follows: A minimum of R-10 insulation shall be installed under the slab extending horizontally from the exterior wall of the building envelope for 4 feet. This section was added to address heat sink and migration that occurs at heated slabs on grade. SECTION R403.7.1- EFFICENCY RATING (MANDATORY): With the addition of this new section to read as follows: Heating equipment shall have a minimum efficiency of ninety-two percent (92%) AFUE. Exception: Does not apply to addition, repair, or alteration of existing buildings An exception has been added to this provision for existing installation replacement. It has been found that existing system infrastructure may reduce the effectiveness of these installations. Where possible, owners replace the units with high efficient units without beina mandated to do so. SECTION R403.10- FIRE PITS: With the addition of this new section to read as follows: Fire pits serving residential unit(s) require automatic shut-off controls with a maximum thirty (30) minutes timer. The 2012 code required minimum pipe sizing of fire pits in order to regulate size. This was found to be ineffective. Upon review the board of appeals found the most effective energy saving was the automatic shutoff timer. This provision was restored in the 2015 code to encourage the use of solar energy for swimming pools. The exception excludes the requirement of an insulated pool cover. 10-1-7: AMENDMENTS TO THE UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS, 1997 EDITION: Ordinance No. 14, Series of 2015 25 10/6/2015 The following amendments are hereby made to the Uniform Code for the Abatement of Dangerous Buildings 1997 Edition: SECTION 301- GENERAL: This section is hereby amended to read as follows: For the purpose of this code, certain terms, phrases, words, and their derivatives shall be construed as specified in either this chapter or as specified in the Building Code. BUILDING CODE: is the International Building Code as adopted and amended by the Town of Vail. DANGEROUS BUILDING: is any building or structure deemed to be dangerous under the provisions of Section 302 of this code. 10-1-8: COPIES OF CODES AVAILABLE: Copies of all the codes adopted by this Chapter and all amendments thereto shall be available for inspection at the office of the Town Clerk. 10-1-9: PENALTIES: A. Any person who violates any of the provisions of the Codes adopted by this Chapter or fails to comply therewith or who violates or fails to comply with any order made thereunder or who builds in violation of any detailed statements, specifications or plans submitted and approved thereunder or any certificate or permit issued thereunder or within the time fixed therein shall be guilty of a misdemeanor and subject to penalty as provided in Section 1-4-1 of this Code. The imposition of a penalty for any violation shall not excuse the violation or permit it to continue and all such persons shall be required to correct or remedy such violation or defects within a reasonable time and each day that the prohibited conditions are maintained shall constitute a separate offense. B. The Town of Vail may maintain an action for damages, declaratory relief, specific performance, injunction, or any other appropriate relief in the District Court in and for the County of Eagle for any violation of any of the provisions of this Chapter. (1997 Code: Ord. 25(1991) § Section 2. The Codes adopted by this Ordinance shall be effective for all Building Permit Applications received by the Town of Vail, Community Development Department, Building Safety and Inspection Services on or after january 1, January 1, 2016. Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Vail Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, Ordinance No. 14, Series of 2015 26 10/6/2015 subsections, sentences, clauses or phrases be declared invalid. Section 4. The Vail Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. The Council's finding, determination and declaration is based upon the review of the criteria prescribed by the Town Code of Vail and the evidence and testimony presented in consideration of this ordinance. Section 5. The amendment of any provision of the Town Code of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 2"d 6th day of October, 2012-5 and a public hearing for second reading of this Ordinance set for the 4-e 20th day of October, 2012 5, at 6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Andrew P. Daly, Mayor ATTEST: Loretem Denaldson Patty McKenny, Town Clerk Ordinance No. 14, Series of 2015 27 10/6/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 6, 2015 ITEM/TOPIC: First Reading of Ordinance No.15, Series of 2015, Annual Appropriation Ordinance: Adopting a Budget and Financial Plan and Making Appropriations to Pay the Costs, Expenses, and Liabilities of the Town of Vail, Colorado, for its Fiscal Year January 1, 2016 Through December 31, 2016 PRESENTER(S): Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: Approve, approve with amendments or deny Ordinance No. 15, Series of 2015 on first reading BACKGROUND: See attached memorandum ATTACHMENTS: Budget Memorandum and Ordinance No. 15, Series of 2015 10/6/2015 TOWN OF Memorandum TO: Vail Town Council FROM: Finance Department DATE: October 06, 2015 SUBJECT: 2016 Proposed Budget Ordinance — First Reading I. SUMMARY The budget process began back in June, when Council and staff held a budget retreat where preliminary revenue and expenditure discussions took place. Since then, Council has reviewed five year capital plans and a draft of the proposed 2016 budget for all funds. This first reading of Ordinance 15 is the culmination of several budgetary discussions, and includes additional information requested during the September 15th meeting as identified below. II. DISCUSSION The following are responses relating to Council's questions during a review of the budget on September 15: General Fund Council directed staff to include $150,000 of funding in the Commission on Special Events budget for the Education and Enrichment category of events. Council agreed to match other municipalities' support of the continuation of the Castle Peak Senior Center construction up to $50,000. Mike Brown, representing the Eagle Air Alliance board agreed to connect with Council members that had questions regarding the financials, board representation and agreements with the airlines. The $150,000 requested by the Air Alliance has been included in the proposed 2016 budget; please provide feedback to confirm or change this amount. RETT Fund Council directed staff to include $64,000 of funding toward a Sustainable Travel International certification. This has been included within the town's environmental sustainability operating expenses for 2016, as contract services to be provided by Walking Mountains. Council directed staff to perform an engineering study of Betty Ford Way to review potential options to install brick pavers rather than asphalt. The study will cost approximately $50,000 and will be covered within the 2015 budget. Staff will bring back the results prior to Council allocating dollars in the 2016 proposed budget. 10/6/2015 TOWN OF VAIL 2016 PROPOSED BUDGET First Reading of Ordinance No. 15, Series 2015 October 6, 2015 10/6/2015 Town of Vail Proposed 2016 Budget Table of Contents 2016 Budget Highlights 1 Major Revenue Analysis 12 Summary of Changes in Personnel 13 Ten -Year Summary of Budgeted Positions by Department 14 Employee Benefits Summary 16 This report shows the list of employee benefits by percentage and costs. General Fund Revenue and Expenditures 17 This schedule shows the major revenue and expenditures by category in the General Fund Contributions and Special Events 19 Capital Projects Fund Revenue and Expenditures 25 This schedule shows revenue by type and expenditures by project in the Capital Projects Fund for 2015, Proposed 2016, and 2017 - 2020 plan Real Estate Transfer Tax Fund Revenue and Expenditures 28 This schedule shows revenue by type and expenditures by project in the RETT Fund for 2015, Proposed 2016, and 2017 - 2020 plan Unfunded Projects 31 This schedule shows a listing of potential future projects that are currently not reflected in the proposed budget or long-term plan Marketing (Business License) Fund Revenue and Expenditures 32 Conference Center Fund Revenue and Expenditures 32 Heavy Equipment Fund Revenue and Expenditures 33 Health Insurance Fund Revenue and Expenditures 33 Dispatch Services Fund Revenue and Expenditures 34 Timber Ridge (Enterprise) Fund Revenue and Expenditures 35 10/6/2015 Financial Overview The Town of Vail 2016 budget proposal presented in this document reflects the town's vision to be the premier international mountain resort community in a fiscally responsible manner. There are no dramatic changes proposed from the current year, and continues to provide the high level of service the town is known for in both day-to-day operations and special event support. The Town is underway with several major capital projects, including a renovation of the Clubhouse at the Vail Golf Course and Nordic Center, construction of a new 1-70 Underpass, a new skate park at Lionshead and the reconstruction of Booth Creek Park. Historically the town has funded all capital projects through the Capital Projects Fund, and later through the Real Estate Transfer Tax fund for eligible projects. Now the town has more options and several of the town's more recent (and future) major projects have other sources of funding including: Vail Reinvestment Authority bonds and other Tax Increment Financing (TIF) revenue and cost sharing with the Vail Recreation District. The various sources of funding for capital projects has enabled the town to cash -fund many projects, while building reserves for the town. Vail Reinvestment Authority (VRA) is the only town entity with outstanding long term debt, with $11.6 million in bonds issued in 2010. These bonds are scheduled to be paid off by 2030, and are repaid with incremental property taxes collected within the Lionshead tax -increment financing district. The bonds funded such improvements as the Lionshead Transit and Welcome Centers, entry portals into the Lionshead Village, renovation of the Vail Library, a new entrance into the Lionshead parking structure and reconstruction of the Sundial Plaza in the Lionshead Mall area. The projected 2016 budget results in an operating surplus of $223,011 before funding of $50,000 to Castle Peak Senior Care contingent upon other municipalities matching funds. After funding this from town reserves, the General Fund balance at the end of 2016 is projected at $ 19.2 million, or 52% of annual revenues. REVENUE The town's 2016 budget is funded by a projected $63.3 million net revenue budget. Net revenues exclude inter -fund charges and transfers. 2016 projected revenues are 0.8% higher than 2015 amended and a 2.4% decrease from 2014. The below chart identifies the various sources of town revenue: 10/6/2015 Financial Overview 2016 Net Revenue Projection: $63.3M Transfer from VRA Charges for Services Rert, Fines & [6% Earnings on Mb Miscellaneous Investments 15%1 1% Transportation Centers 7% I ntergovernmei Revenue 5% Licenses and Pe 3% Sales lax L0% Real Estate - Tax 10% Ski Lift Tax and Use Tax Property and Franchise Fees 2% Ownership Tax 9% 8% LOCAL TAXES: Six revenue sources make up local taxes and generate 69% of the town's annual revenues: sales tax; property and ownership tax; use tax; ski lift tax; real estate transfer tax; and franchise fees. A 4% general sales tax will produce approximately 40% of annual revenue for 2016. The $25.6 million of sales tax is projected at an increase of 4.5% from the amended budget for 2015 and a 7.1 % increase from 2014. Sales tax revenue is influenced by a number of factors including the general economy, tourism and snowfall, special events and redevelopment activity. Sales tax revenue is seasonal, with approximately 70% of the total generated during the ski season which is defined as November through April. The chart below compares sales tax growth with inflation. The town typically outpaces inflation, with the exception of the economic downturn in 2009 and 2010. However, annual sales tax growth in 2014 significantly outpaced inflation. 2 10/6/2015 20,0 24.0 22.0 20.0 1 �,0 1 �,0 14.0 12.0 10.0 G.0 6.0 4,0 2.0 Q.0 Financial Overview Sales Tax Compared with Inflation 2006 2046 2009 20QU 2QQV 2Q1Q 2411 2012 2013 2014 2016 2010 Dud91 28G. G 290.0 252.0 234.0 210,0 14a, 0 100,0 162.Q 144,0 120, Q i GG. Q P0, 0 F2,4 64.0 6.0 1G,0 Vail Reinvestment Authority (VRA) was created on November 4, 2003 to oversee development and redevelopment of identified blighted areas within the town. The Authority is funded with incremental property tax collected on redeveloped properties within the district. The VRA will reimburse the town's Capital Projects Fund for various capital projects in Lionshead. For 2016 this includes the town's portion of the 1-70 Underpass. These funds, totaling $3.5 million in 2016, represent approximately 5.5% of funding available for town spending. In prior years these funds have provided up to 13% of annual town revenues. Real Estate Transfer Tax (RETT) is a 1 % tax on transfers of property within the Town of Vail. This tax is the primary revenue source in the Real Estate Transfer Tax Fund whose use is restricted to parks, recreation, open space, and environmental sustainability. Real Estate Transfer Tax collections of $6.5 million represent 10% of total annual revenues. This is a 5% increase from the 2015 amended budget. Property and Ownership Tax of $4.9 million will generate 8% of total revenues for 2016. 2016 revenues are projected to increase 14.2% from 2015 amended based on the most recent report from the County Assessor's office. The current base mil levy is 4.69 and constitutes 10% of the average taxpayer's property tax bill. In November 2000, Vail's electorate approved lifting the revenue limitation placed on property tax revenue by the Tax Payer's Bill of Rights (TABOR) approved by Colorado voters in 1992. Property values are reassessed every two years, providing potential increases or decreases in the even years. However, the base mil levy cannot be increased without a vote. 3 10/6/2015 Financial Overview Use Tax collections are estimated at $1.5 million for 2016, a 14% decrease from 2015 amended budget due to several large projects in 2015. The estimate is based on a five- year history, and does not assume any major redevelopment projects. Both 2014 and 2015 included major redevelopment projections such as the Strara, Marriott Residence, the Eastern Portion of Timber Ridge (now known as Lionshead) and redevelopment of the Vail Valley Medical Center. In November 2007, voters approved the implementation of a 4% construction use tax effective January 1, 2008. Revenue from this source is allocated to the Capital Projects Fund. Ski Lift Tax and Franchise Fees total $4.7 million and $1.2 million, respectively for 2016, representing 9% of the total annual revenue. The town assesses a 4% tax on all admissions to the Vail ski area. The town also collects franchise fees from all the major utilities operating in the Town of Vail. The fees are collected and paid by the local gas, electric, telephone, and cable television companies. The rate is established by ordinance and is different for each utility type. Lift Tax was projected with a 7% increase over the 2015 amended based on a 5 -year history and new mountain activities. All franchise fees are projected based on historical trends, and are accounted for in the General Fund. LICENSES AND PERMITS are expected to generate approximately $1.9 million, or 3% of total revenues in 2016, up 3% from the 2015 amended budget. This revenue source can fluctuate from a few large commercial and residential construction projects. The 2016 projection is based on historical averages. Licenses and permits are General Fund revenues with the exception of the business license fee and recreational amenities fee as described below. Construction Fees, which include building permits, electrical, mechanical, and plumbing permits, design review fees, plan check fees, variances, etc., are the largest component of the license and permit category. Construction fees alone are budgeted at $1.5 million in 2016. The Business License Fee is restricted by ordinance for marketing and is recorded in the Marketing Fund. This revenue of $332,000 is budgeted flat with the 2015 budget. The Recreational Amenities Fee is assessed on new residential square footage. It is accounted for in the RETT Fund and its use is restricted to parks, recreation, open space, and environmental sustainability. With no major redevelopment projects assumed, this fee is budgeted conservatively at $10,000 in 2016, flat with 2015 amended budget. Actual collections were approximately $338,000 in 2014 due to a major redevelopment project. INTERGOVERNMENTAL REVENUE supplies 5% of the total revenue ($3.2 million) and includes federal and state grants, county sales tax, county road and bridge tax, highway users' tax, cigarette tax, and E911 Authority Board. Revenue forecasts are obtained from the contributing agencies or estimated based on trends. Federal and state grants are recorded in the Capital Projects Fund, RETT Fund or the General Fund depending upon their purpose. Lottery revenue is recorded in the RETT Fund and all other intergovernmental revenue goes to the General Fund. The E911 Authority Board is a conduit managed by Eagle County to fund emergency communications from the surcharges it collects on phone bills. In 2016 the E911 board will pay salary and benefits for the equivalent of two dispatch supervisors, six 2 10/6/2015 Financial Overview dispatchers and a systems engineer in the Vail Communications Center. From 2010 through 2015, the E911 board covered eight dispatchers plus 2 supervisors and one systems engineer to help participating agencies with the impact of the economic downturn. In 2015, the number of dispatchers covered was reduced back to seven and will again be reduced in 2016 to six. The agencies are covering the cost through increased fees. 2016 contribution from the E911 board totals $742,627 and is accounted for in the Dispatch Services Fund. County Sales Tax The town receives fifteen percent (15%) of a 1 % general retail sales tax levied by Eagle County. This payment is pursuant to an enabling ballot question approved by the voters and applies to all of the towns within the county. Collections budgeted for 2016 total approximately $819,000. County Road & Bridge The town collects a portion of the county's mil levy for road and bridge based upon Colorado State Statutes. County road and bridge revenue for 2016 was budgeted based on the prior two year history, at $749,000. This revenue is dependent upon what Eagle County sets for a road and bridge mil levy and the assessed valuation for the town. Highway Users' Tax The State of Colorado shares a portion of its gasoline tax based upon the town's miles of roads in proportion to other municipalities in the state. This revenue of $212,000 is budgeted at a slight increase with amended 2015 budget based on information provided by the Colorado Municipal League. TRANSPORTATION CENTERS located at Lionshead and in the Village generate 7% of total revenues and are budgeted at $4.2 million for 2016, a 5% increase from 2015 budget and a 6.7% decrease from 2014 (a very strong year). This revenue source has declined since 2010 (with a record $5.0 million) primarily due to an increased supply of parking from both public and private amenities. Daily parking fees and parking passes during ski season are the largest sources of this revenue. CHARGES FOR SERVICES comprise 3% of the town's annual revenue. The largest sources in this category include dispatching contracts and a contract with the Colorado Department of Transportation (CDOT) for maintenance of the frontage roads. EARNINGS ON INVESTMENTS currently generate less than 1% of the annual revenues. The town's investment policy priority is safety, followed by liquidity and return. EXPENDITURES The town's expenditure budget for 2016 is $72.7 million excluding inter -fund transfers and charges. This is a 7% decrease from the 2015 amended budget, mainly due to a decrease in capital projects spending. 2015 included larger projects such as Ford Park playground improvements, guest service enhancements, and the recreation path reconstruction behind the Vail Town Library that will be completed in 2015. Included in the 2016 amounts are capital projects that will be reimbursed from the Vail Reinvestment Authority. Fifty-nine percent of the expenditures are to provide municipal services and forty-one percent to fund capital improvements. R 10/6/2015 Financial Overview Where the Money Goes 2016 Expenditures $72.7M Debt Service 0% Capital Municipal Improvements Services 41% 59% Within municipal services, 28% of spending is for public safety, including 12% for the Vail Police Department, 6% for Vail Public Safety Communications (which is county- wide) and 10% for Fire prevention and suppression. Fifteen percent of the total is spent on transportation and parking, which includes the free bus system and free and paid parking in the parking structures and at the Ford Park softball and soccer fields. Public Works and Streets account for 10% of spending. This includes daily repairs and maintenance of the town's infrastructure and support of special events, but not new capital or items that extend the life of existing capital. Facility and fleet maintenance at 10% includes daily repairs and maintenance of town -owned buildings and equipment and operation of the Donovan Pavilion, Lionshead Welcome Center and Grand View, but again not new capital or items that extend the life of existing capital. Where the Money Goes P►lllunicipal Services by Area Health and Emkloyee Housing Facilities & Fleet 11 2% Maintenance 10% Transportation & Parking 15% I Parks & AIPP 4% 00 - Public Works & Streets 11% Contributions, Marketing, & Special Events 7% 1 Library 2% is Public Safety Communications 6% Community Development 6% Town Officials 4% Administrative Services & Risk Management 11% 10/6/2015 Financial Overview Another way to look at how the town spends its money is to look at expenditures by category. The major categories within municipal services are Salaries; Benefits; Contributions, Marketing and Special Events; and Operating, Maintenance and Contracts (All other Operating Expenses). Salaries, which represent about half the total expenditures, include full-time, part-time and seasonal salaries, overtime, bonuses, and special pay categories. Benefit costs include: health insurance, disability coverage, worker's compensation, pension, life insurance, unemployment, Medicare and wellness or ski pass package. Contributions, Marketing, and Special Events include the funding provided by the town to local non-profit and marketing organizations as well as the Commission on Special Events. This category does not include marketing expenditures of the Vail Local Marketing District, which are reported separately. Included in the category of operating, maintenance and contracts are: utilities; property and liability insurance premiums; fuel and parts for vehicles; other professional fees; repairs and maintenance for facilities and equipment; office and general operating supplies; and operating leases and rentals. Where the Morey Goes Municipal Services by Category AII Other Operating Expenses 30% Contributions, Marketing, Benefits Special Events 17% 7% The town's staff includes three basic categories of employees: 1) full-time regular, 2) fixed term and/or externally funded, and 3) part-time or seasonal. Full-time regular staff positions are fully funded by the town, generally work 40 hours per week, and have a full benefits package. Fixed -term and/or externally funded positions may be full or part-time with negotiated benefits and are filled for a period of time determined by workload and/or contract or until external funding is no longer available. Part-time employees work 30 hours a week or less and seasonal employees work 40 hours a week, but less than half a year in a position. The town reports staffing in terms of full-time equivalents or FTE's to provide a common measure. One FTE equals 40 hours a week or 2,080 hours a year. For example, a part-time employee working 20 hours equates to .5 FTE and a seasonal employee working four months a year equates to .33 FTE. 7 10/6/2015 ?IN $00 250 200 1N 100 �0 0 Financial Overview BUDGETED POSITIONS BY TYPE (Full-time Equivalent Positions) 2007 200 20D9 2D1 D 2D11 2012 24 13 24 14 2015 20l 0 OFul�i ime Regular Base Force ■S eason al and Part -Time Positions OFaed-Term and E xternaly F u nded Positions The town's operations are supported by 300.3 full time equivalent (FTE) positions in 2016, up 12.17 from 2015. Of these, 259.5 are full-time regular employees. The majority of the increase in headcount (7.16 of the 12.17) is to account for current personal already providing services previously approved by Council, such as increased bus service during the summer months and parking hosts that not only direct guests when entering the parking structure, but also monitor structure capacity and cleanliness. The remaining shifts in headcount include 2 full-time maintenance workers offset by the elimination of a seasonal maintenance worker (.46); Conversion from seasonal to full time a heavy equipment operator/irrigation tech, offset by the elimination of 2 seasonal positions (net impact +.02 FTE); the addition of 1 full time Police investigator; conversion of a contracted special events position to 32 -hour work week regular employee (0.5); conversion of a Human Resources coordinator to full-time from seasonal (0.5); extending the season for 2 out of 6 Forest Health Crew who previously worked a shorter season (0.5); an increase in Fire Department headcount by 1 fire fighter; increase hours in seasonal Library staffing (0.2); and the elimination of an intern position (-0.25). SALARY AND WAGES The 2015 budget includes funding for performance based merit increases for full-time employees (up to 5%). Most employees are eligible for merit increases on June 1. BENEFIT COSTS Employee benefits are projected at $7.6 million, representing 40.8% of base salary expense for 2016. For full-time employees, benefits average 41.0% of salary and for seasonal employees, benefits average 38.7% of wages. These cost estimates include the impact of the Affordable Care Act. The largest single component of benefit cost is N. 10/6/2015 Financial Overview health insurance at 50.4°/x. The town is self-insured and has stop -loss coverage from an outside insurer to protect against significant claims. Coverage is offered to full-time employees and their dependents, as well as employees qualifying under the Affordable Care Act. Health care expenditures are recorded through the Health Insurance Fund. The next largest component of the benefits cost is employee pension comprising 35.4% of the total benefits. The town's full-time pension plan contribution ranges from 11.15% to 17.15% of salary, depending on length of service. Seasonal and part-time employees receive a 1.5% contribution. The contribution for full-time employees is somewhat higher than most private sector employers because town employees are not part of the Social Security system. Pensio 36% Benefits Casts Medicare rWellness Benefit 2016 $7.6M 3% +J 2% Insurance Life, Disability, 4% and Unemployment Insurance 5% trance CAPITAL IMPROVEMENT PROGRAMS The capital improvement programs include purchases of property and equipment and improvements or capital maintenance that extend the asset's useful life. The majority of capital costs are incurred in the Capital Projects and Real Estate Transfer Tax (RETT) Funds. Heavy equipment replacement vehicles, except for buses and fire trucks, are purchased from the Heavy Equipment Internal Services Fund. Capital items costing less than $5,000 are included in the General Fund by department. The Facility Maintenance and Parking Structure capital maintenance projects are included in the Capital Projects Fund. The town prepares a five-year capital plan for the Capital Projects and RETT Funds. The capital improvements program reflects the town's vision to be "the premier international mountain resort community." Total Capital Improvement Programs from both the Capital Projects Fund and RETT Fund are budgeted at $30 million in 2016. E 10/6/2015 Financial Overview Real Estate Transfer Tax Fund Projects In addition to ongoing annual operating costs of $2.9 million, Council has agreed to another $154,010 in contributions to non-profit organizations eligible for funding under the "Services" tier of Council contributions, such as the Betty Ford Alpine Gardens and Walking Mountains. Other noteworthy projects include: construction of pickleball courts at Golden Peak ($1.11M), water quality and storm water improvements ($1.0M), and redevelopment of Booth Creek Park ($2.1M). Additional details are shown in the Real Estate Transfer Tax Fund Five -Year Projection. Capital Project Fund Projects Noteworthy projects for 2016 include: Annual capital maintenance of town facilities, parking structures, technology and streets totaling $2.7M; various equipment for the police department including external defibrillators in police cars ($9.9K), a public safety ID printer ($8.7K), and 20 body worn cameras ($69.6K); East Vail Fire Station renovations ($1.5M); the replacement of 8 buses ($3.5M); and major bridge repairs to West Forest Bridge and Kinnickinnick (West) Bridge ($350K each). Council agreed to include a $500,000 contribution to the Colorado Ski Museum towards a reconstruction of the facility. A renovation to the municipal building is proposed at an estimated $5.0 million for 2016. Projects within Lionshead that will be funded by the Vail Reinvestment Authority include $3.25 million (town's share only) to begin construction of a new 1-70 underpass, as well as design work on enhancements to the Dobson Plaza and to improve the connection between the East Lionshead Circle bus stop and Dobson Arena ($100K each). Additional details are shown in the Capital Projects Fund Five -Year Projection included in the Appendix. Heavy Equipment Fund This is an internal services fund that manages the maintenance and repair of town vehicles and equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are charged back to the departments based on their use of the vehicles and equipment. The Heavy Equipment Fund (HEF) includes approximately $821,400 to purchase various vehicles in 2016. The vehicles are scheduled to be replaced at determined intervals. Funding for the HEF consists of charges to departments using the equipment and sales or trade-ins of old equipment. Timber Ridge Enterprise Fund The 10 acre property at Timber Ridge is owned by the town, with the eastern half of the property under lease to Lion's Ridge Apartment Homes with no lease payment for ten years. The Timber Ridge Enterprise Fund includes only the operating budget for the western half of the property (96 units, with 54 units under master lease to Vail Resorts). The 2016 proposed budget reflects a surplus of $86,628 after payment of all operating expenses, principal and interest due to the capital projects fund, and $236,000 set aside for capital projects. Specifically the capital improvements include the first phase of Vail Resort's leased units (18 units of the 54). The improvements are tentatively planned over a 3 -year timeframe and will be offset by rent increases for those units. FUND BALANCES Projected fund balances for all funds at 12/31/16 are $40.6 million compared to $49.9 million projected for the year ending 12/31/15. The ending fund balance of the General Find is projected at $19.2 million, representing 52% of annual revenues. It is recommended that the General Fund be at least 25% of the budgeted revenues. The 10 10/6/2015 Financial Overview Capital Projects Fund and RETT Fund are projected to have ending fund balances of $13.5 million and $2.0 million, respectively at the end of 2016. BONDED DEBT The town celebrated the final payoff of bonds originally issued to fund construction of the parking structures in Vail Village and Lionshead at the end of 2012. The payoff eliminated approximately $2.0 million per year in the town's Capital Projects Fund previously used for annual debt service payments. During 2010, the Vail Reinvestment Authority (VRA) sold $11.9 million in bonds for public improvements in Lionshead. Two series of bonds were issued to take advantage of Build America Bonds (BABs) which reduce the overall interest cost due to a subsidy paid by the federal government. Using the BABs will save the VRA approximately $700,000 of interest. Net interest cost to the VRA for these bonds is 4.2%, with the Series 2010A bonds having a final maturity of 2018 and Series 2010B bonds having a final maturity of 2030. 11 10/6/2015 Major Revenue Analysis 2016 Proposed Budget 10/6/2015 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Actual Actual Actual Actual Actual Actual Actual Actual Amended Proposed Comments General Sales Tax 18,913,138 19,631,366 16,913,338 17,676,115 19,581,414 20,046,455 21,999,999 23,881,130 24,486,000 25,588,000 2016 proposed at 4.5% increase from 2015 amended budget 5.2% 3.8% -13.8% 4.5% 10.8% 2.4% 9.7% 8.6% 2.5% 4.5% RETT Tax 6,536,118 9,091,917 2,513,481 6,950,701 4,403,706 5,452,937 4,725,589 6,849,449 6,190,000 6,500,000 2016 5% increase from 2015 forecast; YTD 2015 is pacing behind of 2014 at this time by 3% 4.7% 39.1 % -7241/. 176.5 % -3660/. 238% -13.3 % 4490/6 -960% 5.00/6 2016 still a 5% decrease from 2014 actual, a record year since 2010 Parking Revenue 4,618,882 4,816,505 4,975,795 5,037,042 4,023,940 3,453,836 4,170,065 4,528,137 4,023,264 4,225,000 Up 5% from 2015 budget; still 6.7% less than 2014, a very strong year 12.7% 4.3% 3.3% 1.2% -20.1% -14.2% 20.7% 17.9% -11.1% 5.0% Property $ Ownership Tax 3,012,030 4,309,622 4,506,491 4,951,386 5,031,770 4,157,279 4,227,966 4,358,411 4,301,000 4,913,000 13% increase from 2014 actual collections; has been updated for latest County Assessor report 2.8% 43.1 % 4.6% 9.9% 1.6% -174% 1.71/6 0.1% -1.3% 14.2% Final report expected in November Lift Tax Revenue 3,039,619 3,277,703 3,048,011 3,357,717 3,529,125 3,433,686 4,007,908 4,351,624 4,418,700 4,728,000 2016 proposed at 7% increase from 2015 budget based on prior 5 -year history; 8.6% increase from 2.2% 7.80/6 -70% 10.2% 5.10/6 -271/6 16.70/6 15.1 % 1.5% 7.01/o 2014 actual; anticipate slightly higher than average increase due to new summer activities Construction Fees 4,992,752 3,799,444 1,341,731 1,272,606 985,377 1,333,681 1,404,928 2,608,807 1,435,464 1,476,417 Up 3% from 2015 budget. 43.4% -2390/6 -647% -5.21/. -22.6 % 3530/6 5.3% 4.40/6 -450% 2.91% No major redevelopment projects assumed Construction Use Tax - 608,483 713,582 1,103,119 721,002 1,221,734 1,360,585 1,803,853 1,800,000 1,545,000 2016 down from 2015 forecast because both 2014 and 2015 included major redevelopments. N/A 17.30/6 54.60/6 -34.6% 69.40/6 11.4% 0.20/6 -0.2% -14.21/. Other Taxes 1,399,739 1,644,975 1,545,535 1,711,350 1,806,708 1,672,112 1,735,016 1,829,591 1,826,952 1,882,916 County sales tax (based on TOV sales tax), Road R Bridge, Hwy users revenue, etc. 2.4% 1751/6 -6.0% 10.70/6 5.6% -740/6 3.8% 5.60/6 -0.1 % 3.1% Federal / County Grants 59,542 - 203,765 3,785,144 1,596,040 916,067 82,630 474,399 897,582 544,800 2015 includes federal grants for bridges at Nugget Lane and Bridge Road ($358.8K) and -96.6% N/A 1757.6% -57.81/. -42.60/. -91.0% -45.6% 89.20/6 -39.39/o CDOT funding oft -70 underpass $538.8K;2016includes federal grants for bridges at Nugget Lane and Bridge Road Earnings on Investments 2,624,092 1,841,335 460,234 330,216 539,541 492,015 426,975 674,027 281,895 370,167 2016 based on .7% return on available fund balance based on current trend 23.0% -29.8% -75.0% -28.3 % 6341/. -88% -132% 579% -58.2% 31.3 % Rental Income 897,958 949,961 912,090 862,151 895,872 832,134 918,691 1,044,463 908,846 990,556 2016 less than 2014 actual due to a "catchup" payment in 2014; Employee housing currently full 8.5% 5.8% -4.0% -5.5% 3.90/6 -7.1 % 10.4% 24.2% -13.0% 9.0% E911 and Interagency Dispatch 1,528,608 1,657,622 1,904,572 1,908,591 1,958,581 1,915,218 1,982,170 1,931,359 1,896,556 1,918,280 Funding by E911 Authority Board and participating agencies 14.3% 8.40/6 14.91/6 0.20/6 2.60/6 -2.20/. 3.50/6 -2.6% -1.8% 1.1 Vail Reinvestment Authority Transfers - - - 1,070,365 7,125,196 5,354,864 1,842,286 3,049,280 4,067,748 3;500,000 2013 for continuation of Guest Service Enhancements, LH parking entry, SunBird Park, etc N/A 565.7% -24.8% -65.60/6 65.50% 33.4% -14.00/. 2014 for LH Parking structure entry and parking equipment; 1-70 Underpass 2015 for I-70 Underpass ($1 M) and Frontage Rd improvements from LH Parking to Muni bldg ($3M) 2016 for I-70 Underpass ($2.2M) All Other Revenue 7,222,738 6,389,765 4,885,916 7,957,308 6,463,634 4,725,743 4,725,539 7,522,484 6,316,050 5,140,197 In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare 43.2% -11.5% -23.50% 62.91% -18.80/. -26.9% 0.0% 59.20% -16.0% -18.6% premiums, license revenue, administration fees collected from VLMD and RETT and other charges for service such as out of district fire response and Police contracted services. Total Revenue 54,845,217 58,018,698 43,924,542 57,973,811 58,661,907 55,007,762 53,610,347 64,907,014 62,850,057 63,322,333 % compared to Prior Year 9.3% 5.8% -24.3% 32.0% 1.2% -6.2% -2.5% 21.1% -3.2% 087% 10/6/2015 Town of Vail 2016 Budget Summary of Changes in Personnel From 2015 Original Budget to 2016 Budget Amended 2015 Conversion New Full-time Regular Positions Special Events Coordinator 0.50 Maintenance Workers 1.00 1.00 Heavy Equipment Operator / Irrigation Tech 0.50 0.50 Fire Fighter 1.00 Bus Drivers (year-round) 8.00 - 8.00 2.00 2.50 Total Full-time Regular Positions: 12.50 Fixed -Term Positions Investigator: Drug Unit 1.00 Human Resources Coordinator 1.00 - 1.00 1.00 Total Fixed -Term Positions: 2.00 Seasonal Positions Intern - eliminate headcount (0.25) Forest Health 0.50 Heavy Equipment Operator (0.50) Maintenance Worker (0.46) Irrigation Tech (0.48) Parking Attendants (summer only) 1.44 Library 0.20 Bus Drivers (winter only) (3.04) Bus Drivers (summer only) 0.76 Human Resources Coordinator (0.50) (U84�t I . Total Seasonal Positions: (2.33) Total Changes to FTE Count: 7.16 2.00 3.01 12.17 - 13- 10/6/2015 TOWN OF VAIL 2016 BUDGET TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Full -Time Regular Positions - Funded by TOV Town Officials 7.06 6.23 6.23 6.23 5.43 4.43 4.43 4.43 3.43 3.43 0.00 Administrative Services 19.68 21.02 20.35 20.35 19.35 19.35 19.40 21.40 24.60 25.10 0.50 Community Development 15.18 15.18 17.85 15.85 14.85 13.85 13.85 12.85 13.85 12.85 (1.00) Fire 18.00 22.00 21.25 24.25 24.00 24.00 24.50 25.50 28.50 29.50 1.00 Police and Communications 54.50 54.50 54.50 55.50 53.75 54.75 54.25 54.25 55.25 56.25 1.00 Library 6.63 6.63 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 0.00 Public Works, Streets & Roads, Landscaping 31.75 31.75 30.80 30.80 30.80 30.80 30.80 34.30 36.30 40.30 4.00 Transportation & Parking 31.00 31.00 33.00 31.00 31.00 31.00 31.00 39.50 39.50 47.50 8.00 Fleet Maintenance 13.00 13.00 13.00 12.00 12.00 12.00 12.00 12.00 11.00 11.00 0.00 Facility Maintenance 20.00 20.00 20.00 20.00 20.00 18.00 16.00 16.00 17.00 17.00 0.00 Capital Projects 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Full -Time Regular 216.80 221.31 223.53 222.53 217.73 214.73 212.78 226.78 235.98 249.48 13.50 Fixed Term Employees Administrative Services - - - - - - 0.50 - - 1.00 1.00 Community Development 5.00 4.00 4.00 0.50 - 0.00 Fire 2.00 2.00 2.00 - - 0.00 Police and Communications 3.48 3.48 3.00 - 1.00 1.00 Public Works, Streets & Roads, Landscaping 1.63 1.63 1.50 1.50 - 0.00 Capital Projects 1.63 1.63 1.50 - - 0.50 0.50 - 0.00 Document Imaging 0.75 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 0.00 Total Fixed -Term 14.49 13.74 13.00 3.00 1.00 1.50 2.00 1.00 0.00 2.00 2.00 Externally Funded Employees Police and Communications 9.00 9.00 9.00 10.00 10.00 10.00 10.00 10.00 9.00 8.00 (1.00) Total Externally Funded 9.00 9.00 9.00 10.00 10.00 10.00 10.00 10.00 9.00 8.00 (1.00) Total Full -Time Employees 240.29 244.05 245.53 235.53 228.73 226.23 224.78 237.78 244.98 259.48 21.70 - 14- 10/6/2015 TOWN OF VAIL 2016 BUDGET TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT 2016 Positions 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Change Seasonal Positions - Funded by TOV Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Services 0.59 1.19 1.94 1.94 1.94 1.94 1.94 1.94 1.69 1.19 (0.50) Community Development 0.00 1.25 0.25 0.00 0.00 0.25 0.25 0.25 0.25 0.00 (0.25) Fire 7.20 7.20 10.20 10.20 12.70 13.70 13.70 12.70 9.61 10.11 0.50 Police and Communications 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Library 1.70 1.70 1.70 1.70 1.70 1.70 1.70 1.70 2.20 2.40 0.20 Public Works/ Streets & Roads/Landscaping 11.42 11.90 12.86 10.46 10.46 10.94 12.38 9.14 8.64 7.20 (1.44) (0.84) Transportation & Parking 25.31 26.70 25.70 27.46 27.46 27.46 27.46 20.30 19.84 19.00 Fleet Maintenance 0.00 0.00 0.00 0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 Facility Maintenance 1.38 1.38 1.38 1.38 1.38 1.38 1.38 0.92 0.92 0.92 0.00 Total Seasonal / Part -Time 47.60 51.32 54.03 53.39 55.89 57.62 59.06 46.95 43.15 40.82 (2.33) All FTE's (Full -Time Equivalents) Town Officials 7.06 6.23 6.23 6.23 5.43 4.43 4.43 4.43 3.43 3.43 0.00 Administrative Services 20.27 22.21 22.29 22.29 21.29 21.29 21.84 23.34 26.29 27.29 1.00 Community Development 20.18 20.43 22.10 16.35 14.85 14.10 14.10 13.10 14.10 12.85 (1.25) Fire 27.20 31.20 33.45 34.45 36.70 37.70 38.20 38.20 38.11 39.61 1.50 Admin 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Patrol 31.00 31.25 31.00 28.00 27.00 28.00 28.00 28.00 28.00 28.00 0.00 Investigation 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 6.00 1.00 Records 5.50 5.25 5.50 5.50 4.75 4.75 4.25 4.25 4.25 4.25 0.00 Dispatch 23.48 23.48 23.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 0.00 Police and Dispatch Total 66.98 66.98 66.50 65.50 63.75 64.75 64.25 64.25 64.25 65.25 1.00 Library 8.33 8.33 8.25 8.25 8.25 8.25 8.25 8.25 8.75 8.95 0.20 Public Works, Streets & Roads 44.80 45.28 45.16 42.76 41.26 41.74 43.18 43.44 44.94 47.50 2.56 Transportation & Parking 56.31 57.70 58.70 58.46 58.46 58.46 58.46 59.80 59.34 66.50 7.16 Fleet Maintenance 13.00 13.00 13.00 12.25 12.25 12.25 12.25 12.00 11.00 11.00 0.00 Facility Maintenance 21.38 21.38 21.38 21.38 21.38 19.38 17.38 16.92 17.92 17.92 0.00 Ca ital Pro'ects / Fixed Term 2.38 2.63 2.50 1.00 1.00 1.50 1.50 1.00 0.00 0.00 0.00 Total FTE's 287.88 295.37 299.56 288.92 284.62 283.85 283.84 284.73 288.13 300.30 12.17 - 15- 10/6/2015 Full -Time Regular Employees Fee Based Health Insurance Group Term Life, Disability & Accidental Death Ski Pass / Fitness Sworn Officer Death and Disability Insurance Subtotal Fee Based Payroll Based Pension Contribution Medicare Workers' Compensation Insurance Unemployment Compensation Insurance Subtotal Payroll Based Total Full -Time Benefits Part -Time and Seasonal Employees Fee Based Ski Pass / Fitness Ski Pass / Fitness - Boards Mini -Med Program Health Insurance Payroll Based Pension Contribution Medicare Workers' Compensation Insurance Unemployment Compensation Insurance Subtotal Payroll Based Total Part -Time and Seasonal Benefits Total Benefits - All Employees Town of Vail Employee Benefits 2013 1.57% 2014 1.50% 2015 1.50% 2016 1.50% Actual % Salary Actual % Salary Budget % Salary Proposed % Salary 3,000,000 22.10% 3,150,000 21.60% 3,378,571 20.81% 3,384,274 19.78% 183,283 1.47% 196,514 1.30% 231,000 1.42% 231,000 1.35% 94,662 0.70% 86,121 0.60% 85,000 0.52% 85,000 0.50% 69,050 0.51% 81,078 0.60% 80,000 0.49% 80,000 0.47% 3,362,809 24.78% 3,513,713 24.10% 3,774,571 23.24% 3,780,274 22.09% 1,936,323 15.49% 2,143,813 14.70% 2,343,981 14.43% 2,680,014 15.66% 246,264 1.81% 176,354 1.20% 213,457 1.31% 226,119 1.32% 186,853 1.38% 245,019 1.70% 272,700 1.68% 274,000 1.60% 28,510 0.21% 47,144 0.30% 48,700 0.30% 51,300 0.30% 2,397,950 17.67% 2,612,330 17.90% 2,878,838 17.72% 3,231,434 18.88% 5,760,759 42.45% 6,126,043 42.00% 6,653,409 40.96% 7,011,708 40.98% 84,559 4.01% 76,110 4.10% 9,100 0.43% 9,100 0.49% 3,000 0.14% 0 0.30% 75,000 4.66% 9,100 0.57% 471,429 29.29% 75,000 4.62% 9,100 0.56% 465,726 28.68% 33,136 1.57% 28,110 1.50% 24,141 1.50% 24,359 1.50% 30,635 1.45% 26,647 1.50% 23,336 1.45% 23,547 1.45% 29,128 1.38% 30,842 1.70% 27,100 1.68% 26,000 1.60% 4,444 0.21% 5,934 0.30% 4,828 0.30% 4,872 0.30% 97,343 4.62% 91,533 5.00% 79,405 4.93% 78,778 4.85% 194,002 9.20% 176,743 9.60% 634,934 39.45% 628,604 38.71% 5,954,761 37.98% 6,302,786 38.30% 7,288,343 40.84% 7,640,312 40.78% 16 10/6/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERALFUND 17 10/6/2015 2014 2015 2015 2016 Comments Actual Budget Amended Projection Revenue Local Taxes: $ 23,881,131 $ 24,486,000 $ 24,486,000 $ 25,588,000 2016 4.5% increase from amended 2015 Sales Tax Split b/t Gen'I Fund & Capital Fund 62/38 62/38 62/38 62/38 Sales Tax 14,322,000 $ 15,181,000 15,181,000 15,865,000 Property and Ownership 4,358,411 4,301,000 4,301,000 4,913,000 Per County assessor preliminary information; 13% increase Ski Lift Tax 4,351,624 4,418,700 4,418,700 4,728,000 2016 7% increase from 2015 budget Franchise Fees, Penalties, and Other Taxes 1,121,455 1,158,779 1,158,779 1,181,160 2016 2% increase from 2015 budget Licenses & Permits 2,747,488 1,538,267 1,538,267 1,594,254 2016 based on 5 year average Intergovernmental Revenue 2,010,236 1,835,192 1,842,692 1,882,916 County stax, Road & Bridge Transportation Centers 4,543,399 4,023,264 4,023,264 4,225,000 Up 5% from 2015 budget; still 6.7% less than 2014, a very strong year Charges for Services 947,267 907,812 933,812 999,949 Mainly based on RETT mgmt fee; VLMD fee and VRA fee (flat); Volvo sponsorship included Fines & Forfeitures 207,723 263,404 263,404 250,942 Earnings on Investments 158,770 108,236 108,236 160,000 Based on 0.7% return Rental Revenue 1,044,463 903,087 908,847 990,556 3% increase every two years for employee housing Miscellaneous and Project Reimbursements 215,122 283,000 305,000 182,000 Total Revenue 36,027,958 34,921,741 34,983,001 36,972,777 Total 2016 revenue increase: $2.OM from 2015 amended 5.7% Expenditures Salaries 14,630,258 16,013,936 16,108,936 16,890,517 2016: 5% merit plus headcount requests Benefits 5,041,460 5,774,964 5,774,964 6,236,673 Increase in $'s due to added headcount; otherwise healthcare rates flat Subtotal Compensation and Benefits 19,671,718 21,788,900 21,883,900 23,127,190 5.7% Contributions and Special Events 2,068,595 2,044,028 2,111,264 2,345,994 CSE and Council Contributions at 3% increase from 2015 amended; Add'I air service to Charlotte & Oakland ($75K); Education & Enrichment events at $150K All Other Operating Expenses 6,597,626 7,395,314 7,444,029 7,773,781 Heavy Equipment Operating Charges 2,332,918 2,365,917 2,365,917 2,221,467 Based on projected vehicle use Heavy Equipment Replacement Charges 580,890 592,884 592,884 618,120 Based on HEF replacement schedule 5 -year plan Dispatch Services 590,961 630,588 630,588 663,214 E911 Authority Board reduced staffing support by 1, and TOV %age use has increased Total Expenditures 31,842,708 34,817,631 35,028,582 36,749,766 Total 2016 expenditure increase: $1.7M from 2015 amended 4.9% Revenue Over (Under) Expenditures 4,185,250 104,110 (45,581) 223,011 2015 World Alpine Ski Championships (250,000) (250,000) (250,000)2015 Final year Pro -cycling event (75,000) (75,000) 2015 Nation's Event (375,000) (375,000) (375,000) 2015 Final year Castle Peak Senior Care Facility (200,000) Contingent upon matching funds from other municipalities Transfer to Dispatch Services Fund (22,338) (22,338) - For overtime relating to 2015's Revenue Net of Transfers & New Programs 3,285,250 (618,228) (692,919) 173,011 Beginning Fund Balance 16,401,973 19,687,223 19,687,223 18,994,304 Ending Fund Balance $ 19,687,223 $ 19,068,995 $ 18,994,304 $ 19,167,315 As % of Annual Revenue 52% EHOP balance included in ending fund balance - not spendable $ 690,000 $ 690,000 $ 690,000 $ 690,000 17 10/6/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERALFUND Expenditures by Type: 2014 2015 2015 2016 Municipal Services: Actual Original Amended Proposed Revenue 1,322,795 1,803,487 1,717,270 1,656,613 Local Taxes: 23,881,131 $ 24,486,000 $ 24,486,000 $ 25,588,000 Sales Tax Split b/t Gen'I Fund & Capital Fund 62/38 62/38 62/38 62/38 Sales Tax 14,322,000 15,181,000 15,181,000 15,865,000 Property and Ownership 4,358,411 4,301,000 4,301,000 4,913,000 Ski Lift Tax 4,351,624 4,418,700 4,418,700 4,728,000 Franchise Fees, Penalties, and Other Taxes 1,121,455 1,158,779 1,158,779 1,181,160 Licenses & Permits 2,747,488 1,538,267 1,538,267 1,594,254 Intergovernmental Revenue 2,010,236 1,835,192 1,842,692 1,882,916 Transportation Centers 4,543,399 4,023,264 4,023,264 4,225,000 Charges for Services 947,267 907,812 933,812 999,949 Fines & Forfeitures 207,723 263,404 263,404 250,942 Earnings on Investments 158,770 108,236 108,236 160,000 Rental Revenue 1,044,463 903,087 908,847 990,556 Miscellaneous and Project Reimbursements 215,122 283,000 305,000 182,000 Total Revenue 36,027,958 34,921,741 34,983,001 36,972,777 Expenditures by Type: 4,185,250 104,110 (45,581) 223,011 Municipal Services: (200,000) - - (50,000) Town Officials 1,322,795 1,803,487 1,717,270 1,656,613 Administrative Services & Risk Management 3,840,106 4,480,678 4,492,059 4,840,508 Community Development & Housing 1,483,247 1,756,771 1,662,846 1,773,237 Police 4,665,440 5,096,446 5,117,297 5,239,360 Police Communications 590,961 630,588 630,588 663,214 Fire 3,626,938 3,966,997 4,019,597 4,037,519 Public Works & Streets 4,042,454 4,139,647 4,258,672 4,524,671 Transportation & Parking 5,408,556 5,845,336 5,955,336 6,436,330 Facilities 3,740,843 3,947,222 3,947,222 4,070,717 Library 829,319 877,265 887,265 878,404 Economic Development 2,292,049 2,273,194 2,340,430 2,629,193 Total Expenditures 31,842,708 34,817,631 35,028,582 36,749,766 Revenue Over (Under) Expenditures 4,185,250 104,110 (45,581) 223,011 Castle Peak Senior Center (200,000) - - (50,000) 2015 World Alpine Ski Championships (250,000) (250,000) (250,000) - Pro -cycling event (75,000) (75,000) - - 2015 Nation's Event (375,000) (375,000) (375,000) - Transfer to Dispatch Services Fund - (22,338) (22,338) - Total Expenditures 32,742,708 35,539,969 35,675,920 36,799,766 Surplus Net of Transfers & New Programs 3,285,250 (618,228) (692,919) 173,011 Beginning Fund Balance 16,401,973 19,687,223 19,687,223 18,994,304 Ending Fund Balance $ 19,687,223 $ 19,068,995 $ 18,994,304 $ 19,167,315 EHOP balance included in ending fund balance - $ 690,000 $ 690,000 $ 690,000 $ 690,000 not spendable 18 10/6/2015 2016 Contributions The attached spreadsheet shows the staff recommended funding levels that are included in the first draft of the Town Manager's 2016 budget. Signature Events and Services categories did not need to submit an application; funding is proposed at a 3% increase from 2015 budget levels. New grant applications are only required every other year, 2017 being the next application year, unless the applicant is requesting new or different levels of funding. The items below outline requests received for new or different levels of funding than requested for 2015 and document in-kind contributions approved by staff. All requests were considered based on how the contribution or event fits into the overall Council Goals listed below: • Improve economic vitality • Grow a balanced community • Improve the quality of the experience • Develop future leadership The Educational and Enrichment Events (previously known as Tier IV, or Life -Long Learning) are required to submit applications through the Commission on Special Events (CSE), which are due in October. Staff has proposed an overall funding amount of $150,000 based on recommendation of the CSE based on the prior year's submissions. SIGNATURE (VAIL BRAND EVENTS) A. Bravo! Colorado BACKGROUND INFORMATION: Bravo! Vail Valley Music Festival is requesting a new contribution of $77,500, in addition to the amount awarded in 2015. The new contribution will go towards supporting London's chamber orchestra Academy of St. Martin in the Fields for a three performance residency (June 23 — 26). STAFF RECOMMENDATION: Staff recommends a 3% increase on prior year's contribution ($173,400 in 2015) to the New York Philharmonic and Philadelphia Orchestra, totaling $178,600 ($89,300 each). Staff also recommends the equivalent in-kind use as awarded in 2015. This includes the use of up to six days of Donovan for the Donavan Chamber Music Series and up to three days use of Donavan for the Silver Oak & Twomey Series. Both will be limited to 6 hours per day. In addition, staff supports funding the $77,500 for the London chamber orchestra based on the economic impact to the town. B. Vail Jazz Foundation BACKGROUND INFORMATION: The Vail Jazz Foundation is requesting a cash contribution of $100,000 to fund 50 performances presented in Vail over 12 weeks in the summer, including an opening night collaboration with Bravo!, the Jazz at Vail Square concert series (9 concerts), Jazz at the Market (10 concerts), Jazz at Sweet Basil (10 concerts), Jazz After Dark (4 concerts) following Bravo!, and Labor Day Weekend Jazz Party at Vail Square and the Marriott (11 performances). The additional cash contribution would help fund the expansion of a Winter Jazz series in 2016 which would include a minimum of six performance dates between December 15th and April 10th 19 10/6/2015 The Vail Jazz foundation is also requesting in-kind donations of two half day rentals of Donovan Pavilion, 4 half day rentals of The Grand View room, 60 discounted parking vouchers at Lionshead Parking Structure, 250 Vail bags for Vail Jazz merchandise, and waived banner hanging fees for the street banners at Covered Bridge, Lionshead, and one set of roundabouts. STAFF RECOMMENDATION: Staff recommends a 3% increase over prior year's contribution ($72,000), for a total of $74,160, consistent with the overall increase granted to town operations. Staff recommends in-kind use of two half day rentals of Donovan Pavilion and four half day rentals of The Grandview room, both limited to six hours per day. While this event has become more established and successful in the past several years, staff does not support a 39% increase in financial assistance, the addition of parking vouchers, waived banner fees, or Vail bags as requested. SERVICES C. Betty Ford Alpine Gardens BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting an in-kind contribution of one blue parking pass to be used by the Executive Director in addition to the town's annual operating support. STAFF RECOMMENDATION: The town has currently included a 3% increase to the annual operating budget for the Gardens ($69,010 for 2016). Staff will grant the request of an additional blue parking pass. D. Eagle Valley Senior Life BACKGROUND INFORMATION: The Eagle Valley Senior Life is the only organization in Eagle County specifically for seniors with dementia and other disabilities and provides respite for caregivers along with an opportunity for increased socialization and cognitive stimulation for participants. EVSL has requested a contribution of $5,000 to support transportation for low income participants. STAFF RECOMMENDATION: Staff does not recommend funding as it is not an appropriate use of taxpayer dollars for health & human services when the County maintains responsibility for these services. E. Children's Garden of Learning BACKGROUND INFORMATION: Children's Garden of Learning is requesting a cash contribution of $3,000 to fund playground and building maintenance and repairs and continued snow plow service for the winter (valued at $5,000). STAFF RECOMMENDATION: Staff does not recommend the cash funding of $3,000, however staff does support the equivalent in-kind contribution as awarded in 2015 for plow services. 20 10/6/2015 IN-KIND REQUESTS For details of all in-kind contributions approved by staff for the 2016 budget year, please refer to page 17. The below items are included here because there are new or additional requests being made. F. Vail Junior Hockey Association BACKGROUND INFORMATION: The Vail Junior Hockey Assn. currently receives 12 days of ice valued at $15,855 (3 weekends during November, 2016 and one weekend in January, 2015) and use of the Donovan Pavilion on four separate days (valued at $14,000). In addition, they are requesting one parking pass for the Director of Hockey ($1,100) and 25 one -day parking coupons ($500) for tournament participants (November 18-20, 2016). STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 9 requested), subject to approval and coordination with the Vail Recreation District for the ice time. Staff recommends waiving the fee for a one day use, (not the four requested) Donovan Pavilion for Monday -Thursday use, limited to 6 hours and contingent upon approval and coordination with the Donovan Management Company regarding availability. However, the Hockey Assn. will be responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as set-up, tear - down, cleaning and utilities. If there are enough available days at Dobson remaining prior to this event, staff recommends providing the full amount of days (days will be released by August 1St 2016). The parking request is estimated at a cost of $1,600. Staff does not support an increase from the prior year's contribution. G. Skating Club of Vail BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 11 days of use of Dobson valued at $13,212 for two separate competitions: Vail Invitational Championships in July 2016 and the Holiday Ice Shows in late December, 2016. STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 11 requested) subject to approval and coordination with the Vail Recreation District. The Skating Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days (days will be released by August 1 St 2016). H. Special Olympics BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 46 parking vouchers valued at $1,150 from January 4, 2016 through April 12, 2016. The days requested are Sundays not including President's weekend. STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years for the Lionshead parking structure only, with one-time entry/exit coupons (total of 46). I. Eagle River Youth Coalition BACKGROUND INFORMATION: The Youth Coalition is requesting an in-kind use of Donovan 21 10/6/2015 Pavilion (valued at $3,500) to host the organizations largest fundraising event "Valley Tastings: Food for Youth" in October 2016 as in the past two years. The in-kind donation would maximize the fundraising efforts and re -direct those dollars to the organization's programming. STAFF RECOMMENDATION: Staff recommends waiving the fee for a one day use of Donovan Pavilion for Monday -Thursday use, limited to 6 hours and contingent upon approval and coordination with the Donovan Management Company regarding availability. However, the Eagle River Youth Coalition will be responsible for hard costs for use of the Donovan Pavilion such as set- up, tear -down, cleaning and utilities, or any staff time if the 6 hours are exceeded. J. Foresight Ski Guides BACKGROUND INFORMATION: Foresight Ski Guides is requesting four blue parking passes (valued at $4,400) for the 2015- 2016 ski season. Foresight provides parking to volunteer guides, half of which drive from Denver who need to be parked and ready to meeting their visually impaired participants by 8:30am. Local guides usually take public transportation and/or carpool. Foresight provides challenging recreation opportunities to visually impaired participants (adults and children) and guides. STAFF RECOMMENDATION: Staff recommends providing two blue passes, as was approved in the past several years. K. Small Champions of Colorado, Inc. BACKGROUND INFORMATION: Small Champions of Colorado is requesting in-kind services for 6 parking vouchers to use on nine winter Sundays (valued at $1,350). In addition they are requesting a parking pass valued at $1,100 to use for their annual golf tournament silent auction. This will help with fund raising and provide a meeting space for the small champions and their families. Small Champions is also requesting to renew their agreement to use the Lionshead Welcome Center as a meeting location on the same off-peak 9 Sundays from 9am-10am and 2:30pm-3pm and bus service for one day (Tuesday) (valued at $250) in June for the summer camp event they host with the Vail Recreation District for children with disabilities. STAFF RECOMMENDATION: Staff recommends the parking vouchers to be used on winter Sundays, as well as continuing to use the Lionshead Welcome Center as a meeting location on those same off-peak Sundays. Staff does not recommend the parking pass or bus service in June due to bus service already at peak levels. L. SpeakUp ReachOut BACKGROUND INFORMATION: SpeakUp ReachOut is requesting in-kind use of Dobson Ice Arena (valued at $1,321) to host the first annual Eagle County vs. Pitkin County Emergency Responders Hockey Game for mental health and suicide awareness. STAFF RECOMMENDATION: Staff recommends waiving the fee for a one day use of Dobson Arena, contingent upon approval and coordination with the Vail Recreation District regarding availability. SpeakUp ReachOut will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. 22 10/6/2015 2016 Council Contribution Request Spreadsheet TOWN OF VAIL FUNDING REQUEST SIGNATURE EVENTS (VAILBRAND) *2016 off-year Bravo! Colorado New York Philharmonic Philadelphia Orchestra London Donovan Chamber Music Series Silver Oak & Twomey Series National Repertory Orchestra Vail Farmers' Market Vail Jazz Festival Vail Valley Foundation Vail International Dance Festival Hot Summer Nights Winter Go Pro Mtn Games Summer Go Pro Mtn Games Burton US Open Fireworks Funding TOTALSIGNATURE EVENTS DESTINATION EVENTS VVF: Pro Cycling Event VVF: 2015 Nations Event (Golden Peak) VVF: 2015 World Alpine Ski Championships Bravo! Chicago Broadcast & Videography TOTAL DESTINATION EVENTS SERVICES Colorado Ski Museum: Operating Colorado Ski Museum: Film production Colorado Ski Museum: Capital Grant 50% cost share Betty Ford Alpine Garden: Operating Betty Ford Alpine Garden: Capital Request Eagle River Watershed Council Vail Valley Community TV/Ch5 Eagle Valley Childcare Eagle Valley Childcare: Capital improvement VVF: Vail Valley Athlete Commission Eagle Valley Senior Life Children's Garden of Learning Walking Mountains 2015 2015 Council -Approved Cash 2015 In -Kind In -Kind 10/6/2015 2016 Requests Discounted pkg: $7.00/per up to max of 50 w/VVF plus 15 spaces at Ford Park 2016 Cash Request 86,700 2015 In -Kind Staff Approved In-kind 86,700 Donovan for 6 days & nts 8am day 1 - 10am day 6 21,000 Participation in the Ford Park "Nest' parking area 1,000 89,300 PW support 4,500 72,000 89,300 77,500 46,000 27,500 Police support 2,800 cancelled for 2015 Police, PW support, shuttle bus 12,000 400,000 Use of Soccer, RV and Chalet Rd parking lots 1,030 50,000 769,900 40,300 100;000 2 half day rentals of Donavan, 4 half day rentals of the Grand View, 60 discounted parking vouchers at 74,160 Lionshead, waived banner hanging fees at covered bridge and Lionshead, banner hanging fees waived for one set of roundabouts, 250 Vail bags for merchandise sales 2 half day rentals of Donavan, 4 half day 11,025 rentals of the Grand View; Value of $7,900 175,000 Police, PW, Fire, Full Time staff labor 40,000 375,000 150,000 250,000 28,325 28,325 Police support Pending review by Event Review 2,800 Committee 800,000 190,000 Police coverage, event bus support, water usage, sand ba distribution, and trash clean up. 12,000 Pending review by Event Review Committee 42,840 rent & 2 person offices ace TRC 8,000 Pending review by Event Review Committee 51,500 51,500 67,000 2 parking designated parking spaces Ford Park 300 500,000 63,240 Use of Donovan Pavilion (1 day for Waterwise Wednesdayevent) 3,750 90,000 50,000 1,000 6,000 20,000 10/6/2015 2016 Requests 2016 Cash Request Staff 2016 In -Kind Request RecommendedValue Cash 2015 In -Kind Staff Approved In-kind Participation in the Ford Park "Nest' parking area Participation in the Ford Park "Nest' parking area 89,300 89,300 89,300 89,300 77,500 77,500 Donovan for 6 days & nts 8am day 1 - 10am da 6; 22,500 22,500 Donovan for 3 days & nts 8am day 1 - 10am da 3; 11,250 11,250 1,030 1,030 100;000 2 half day rentals of Donavan, 4 half day rentals of the Grand View, 60 discounted parking vouchers at 74,160 Lionshead, waived banner hanging fees at covered bridge and Lionshead, banner hanging fees waived for one set of roundabouts, 250 Vail bags for merchandise sales 2 half day rentals of Donavan, 4 half day 11,025 rentals of the Grand View; Value of $7,900 47,380 47,380 28,325 28,325 Police support Pending review by Event Review 2,800 Committee Police coverage, event bus support, water usage, sand ba distribution, and trash clean up. 12,000 Pending review by Event Review Committee 400,000 400,000 Use of Soccer lot, RV lot, Mtn plaza, bottom of slope style, permit holder parking, Pending review by Event Review Committee 51,500 51,500 884,335 858,495 1 59,575 33,750 44,125 44,125 $8K subsidized rent 8,000 8,000 69,010 69,010 1 parking pass for Director - 45,000 45,000 Use of Donovan Pavilion (1 day for Waterwise Wednesday event 3,750 90,000 51,500 51,500 6,000 6,000 5,000 - 3,000 - Snow plow services 5,000 5,000 150,000 40,000 10/6/2015 Castle Peak TOTAL SERVICES IN KIND Vail Junior Hockey - Nov 2016 Tournament/January 2017 l 13-17 Foresi ht Ski Guides SOS Outreach Small Champions of Colorado Sneak uD ReachOut TOTAL IN KIND GRAND TOTAL: COUNCIL CONTRIBUTIONS 1 2,409,980 1 T-291,654]1,397,970.20 1,164,130 146,154 53,142 10/6/2015 50,000 50,000 840,080 12,050 Bus service to base of Beaver Creek only 13,000 Cancelled for 2015 2 daVs usa a of Dobson October 2,642 ournament 5 days usage of free ice unless more are available, 1 day usage of Dobson (not including set-up fees) 10,106 free ice - 5 days unless there is enough available days 6,606 46 parking coupons for Sundays from 1/4 thru 4/12 not incl. Pres Wkd 1,150 In-kind use of Donovan pavilion for an event in October 3,750 2'Blue" parking passes 2,200 25 single day parkingvouchers 500 54 prking vchers; 1 pass for auction; 9 days use of Welcome Ctr (Sun); 1,350 1 day usa a of Dobson arena 1,321 1 day usage of Dobson arena $1321 GRAND TOTAL: COUNCIL CONTRIBUTIONS 1 2,409,980 1 T-291,654]1,397,970.20 1,164,130 146,154 53,142 10/6/2015 50,000 50,000 513,635 305,635 13,000 16,750 4 days usage of Dobson October 2016 5,284 2,642 8 days of free ice, use of Donovan arena 2 days; use of Donavan Pavillion 4 days; 1 pkg pass & 25 pkg coupons 5 days usage of Dobson unless more are 26,293 available, 1 day usage of Donovan (not including set-up fees) $10,205 11 days use of Dobson- 5 days in July and 6 days in late December 14,531 5 days usage of Dobson unless there is enough available days $6,605 46 parking coupons for Sundays from 1/4 thru 4/12 not incl. Pres Wkd 1,150 46 parking coupons for Sundays from 1/4 thru 4/12 not incl. Pres Wkd $1150 In-kind use of Donovan pavilion for an event in October 3,750 In-kind use of Donovan pavilion for an event in October $3,750 4'Blue" parking passes 4,400 2 Blue passes $2,200 25 single day parkingvouchers 500 54 prking vchers; 1 pass for auction; 9 days use of Welcome Ctr (Sun); 1,350 54 prking vchers; 1 pass for auction; 9 days use of Welcome Ctr (Sun); $1350 1 day usa a of Dobson arena 1,321 1 day usage of Dobson arena $1321 GRAND TOTAL: COUNCIL CONTRIBUTIONS 1 2,409,980 1 T-291,654]1,397,970.20 1,164,130 146,154 53,142 10/6/2015 10/6/2015 TOWN OF VAIL 2016 PROPOSED BUDGET CHANGES IN FUND BALANCE FUND Increased cost from prior 5 -year plan Revisions / newly added project * Placeholder items 2020 4% SUMMARY OF REVENUE, EXPENDITURES, AND Amended 2015 2016 2017 CAPITAL PROJECTS 2018 2019 Revenue Total Sales Tax Revenue: Sales Tax Split between General Fund & Capital Fund Sales Tax - Capital Projects Fund Use Tax Federal Grant Revenue Other State Revenue Lease Revenue Project Reimbursement Timber Ridge Loan repayment Earnings on Investments and Other $ 24,486,000 62/38 $ 9,305,000 1,800,000 358,752 766,130 197,295 40,000 494,466 103,654 4.5% $ 25,588,000 62/38 $ 9,723,000 1,545,000 544,800 - 197,295 50,000 461,065 149,281 4% $ 26,611,000 62/38 $ 10,112,000 1,591,350 - - 197,295 - 461,065 113,680 4% 4% $ 27,675,000 $ 28,782,000 $ 29,933,000 2016 4.5% incr from 2015 amended; then 4% per year 62/38 62/38 62/38 $ 10,517,000 $ 10,937,000 $ 11,374,000 38% to CPF 1,639,100 1,688,300 1,688,300 2016 down from 2015;no new major developments assumed; then 3% per year - - - 2014-2016: Bridges at Nugget Lane and Bridge Rd - - - CDOT share of funding for 1-70 Underpass study 202,227 202,227 202,227 Per Vail Commons commercial (incr. every 5 years) and residential leases _ - - 2015: 40K reimbursement from ERWSD for waterline work on Covered Bridge; 2016 $50K cost share with VLMD for interactive map 461,065 461,065 461,065 Principal and interest on loans to Timber Ridge Fund 133,647 153,416 111,033 0.7% rate assumed on available fund balance Total Revenue 13,065,297 12,670,441 12,475,390 12,953,039 13,442,008 13,836,625 Expenditures Maintain Town Assets Bus Shelters C-1 Parking Structures ffic Impact Fee and Transportation Master Plan Updates lghborhood Bridge Repair C-2 Facilities Capital Maintenance Donovan Park Pavilion Street Light Improvements C-3 Capital Street Maintenance C-5 West Forest Rd Bridge Repair C-5 Kinnickinnick (West) Bridge Repair B0 Covered Bridge Structural Repairs Flood Incident repairs Town -wide camera system Audio -Visual capital maintenance Document Imaging Software Licensing lice Taser Replacement tomated External Defibrillator9,870 ublic Safety ID Card Printer 30,000 680,000 706,760 69,840 169,953 1,432,723 90,000 105,436 22,000 18,000 68,000 60,000 30,000 675,000 319,125 5,000 50,000 1,290,000 350,000 350,000 - - 22,000 18,000 30,000 51,000 31,849 8,740 30,000 690,000 419,625 5,000 50,000 1,320,000 70,000 18,000 100,000 52,530 30,000 30,000 30,000 Annual maintenance 690,000 690,000 690,000 2015 - 2020 various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs Update of Traffic Impact Fees and Transportation Master Plan Major Bridge Repair Projects based on bi-annual bridge inspec tion 2015 update: overall increase of $179K over 5 years. 2015 - 2019 various repairs to town buildings including the upkeep 715,000 of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). 2020 projection will decrease should the municipal building be reconstructed 436,000 396,750 5,000 5,000 755,100 2015: to change ventilation & improve noise, which includes a protective structure on the outside of the building; replace heating/air system and $50K furniture replacement; 2020 replace HVAC 50,000 75,000 75,000 New street lights and to refurbish residential lighting ; Annual maintenance reduced for four years due to upgrade project in 2014; cost are projected to increase in 2019 1,145,000 1,150,000 1,270,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; Cost increases based on recent pricing Major Bridge Repair Projects based on bi-annual bridge inspection Major Bridge Repair Projects based on bi-annual bridge inspection Includes structural maintenance of bridge beams and painting in conjunction with ERWSD waterline maintenance (hangs underneath the bridge) $40K for work done on behalf of ERWSD - see revenue reimbursement above. Upper Columbine/Bighorn Reconstruction 70,000 70,000 22,000 2017-2018 replace 30 cameras; Recorders cost $7-8K each; cameras range from $800 - $3800 each 18,000 18,000 18,000 $18K annual maintenance/replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center, etc. 30,000 30,000 30,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. 2015 includes 38K for software platform upgrade; 2017 includes 100K to upgrade document imaging software 54,106 55,729 Upgrade Microsoft products on all equipment; renew licenses in future; Increased costs from vendors; $3K per year 57,401 increase from original 5 year plan due to additional software products; 2015 includes $9K for property and evidence room software one-time expense To replace outdated equipment purchased in 2007 Currently only a few police cars have this equipment; This request would outfit all police cars Requesting printer specific to the "Salamander" software works with state agencies; software would allow easy tracking of all resources on large events or incidents with the badges & barcodes printed 10/6/2015 26 10/6/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Revisions / newly added project Amended ' Placeholder items 2015 2016 2017 2018 2019 2020 or To purchase 20 cameras for sworn officers, software licenses ($23.7K) plus server hardware ($15K) for the purpose Police Body Worn Cameras storing data Scheduled rotation of PCs, printers and servers; 2015 replacement of three GIS printers/scanners; Two additional Hardware Purchases 168,000 150,000 50,000 50,000 50,000 350,000 Simplivity Omnicube nodes in 2015 and 2016 at a cost of $45K each; 300K in 2020 for scheduled replacement of larger servers Data Center (Computer Rooms) - 1,000,000 15,000 15,000 15,000 15,000 2016: Remodel / Retrofit upper and lower computer rooms ( power, heating / cooling, fire suppression ). Possible relocation into a combined room Website and e-commerce 12,000 12,000 12,000 12,000 12,000 12,000 Internet security & application interfaces; includes $550/month for web hosting svcs Comm Dev ArcGIS System 14,000 - - - - Web access to town GIS information (similar to County's website GIS product) Fiber Optics / Cabeling Systems in Buildings 15,000 15,000 15,000 15,000 15,000 15,000 2015 - 2019: to repair, maintain & upgrade cabling/network Infrastructure Network upgrades 181,000 30,000 30,000 30,000 30,000 200,000 Computer network systems - replacement cycle every 3-5 years; 2015, 2020 replacement of switches and routers Public Wi-Fi Systems - - - - 250,000 Upgrade/replace public Wi-Fi system initially installed by Crown Castles Business Systems Replacement 118,043 - - - - - Community Development permitting software project Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and Public Safety System 50,000 50,000 50,000 50,000 50,000 50,000 fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance Transit Center Generator 200,000 - - - - - Replacement of generator at the Vail Village transit center; includes re -landscaping and re -wiring. Police E -ticketing system 189,800 - Electronic ticketing system; reduces data entry done by officers to record physical tickets; will interface with Full Court system erator for East Vail Fire Station - 50,000 To replace outdated generator at Station 1 rtable vehicle lift 55,000 To service vehicles in fleet; current lift is 14 years old A04,400,555 2016: 4 flatbed pick up trucks for Streets crews, Electricians, Irrigation crew, and Wildland Fire; Class 8 Dump icle Expansion 145,000 I 700,000 2017: 4 yard Loader with accompanying snow blower; the need to haul out snow from the town's parking areas as infrastructure changes have impacted snow storage areas. al Maintenance lVail 4,967,169 3,627,155 3,050,106 2,692,479 4,554,501 ancement of Town Assets VillageInfo Booth 100,000 - - - Remodel, including addition of restrooms and guest enhancements Interactive Vail map 200,000 Design and build interactive Vail map for mobile and web; offset by $50K cost share with VLMD (in revenue above) Guest Services Enhancements/Wayfinding 1,376,914 - Guest Service / Wayfinding enhancements outside of VRA district East Vail Fire Station 150,000 1,500,000 Renovation of East Vail fire station Energy Enhancements 347,944 - Implementation of energy audit enhancements; includes LED lighting project with shared cost of $170K from Holy Cross Fire Equipment i nary 'e -Check System Updates East Meadow Drive Snowmelt ' st Vail Interchange Sidewalk R Fire Truck Replacement Neighborhood Road Reconstruction 22,153 2,883 475,000 2015: $20K set of equipment for ladder truck; 2016 $16K request for fire hose replacement 16,000 replace t kiosk ad` security gate rep acemen requese" 50,000 750,000 750,000 Snowmelt major repairs from Solaris to Austria House/Covered Bride area 500,9Underneath the 1-70 bridge sidewalk is damaged Rollover of 2014 replace pumper truck from 1999 200,000 4,250,000 4,600,000 East Vail roads; $25K for design and $450K in 2015 for shared project with ERWSD on Rockledge Rd; East Vail rods C-4 Neighborhood Bridge Reconstruction 600,000 reconstruction design in 2018, Phase I in 2019, Phase II in 2020, Phase III was eliminated. 1,000,000 - - Nugget Lane and Bridge design in 2015-2016 and construction in 2017-2018. Partial Funding is from Federal grants; C-5 Lupine Bridge repairs in 2018 Replacement of all (30) cylinders/compressors purchased in 2007; Updated model addresses safety issues that have Fire Breathing Apparatus 17,862 been identified in the current model, such as failure in high temperature environments; New units would also allow interoperability with surrounding departments who have gone to this updated unit type. Proposed town contribution toward expansion and remodel of Colorado Ski Muse- Replace parking system in both structures (LH parking structure system had been scheduled for replacement in 2006); Parking Entry System / Equipment 149,153 Better financial reporting and potential to interface with variable message signs and other parking systems across town; Partially reimbursed by VRA 26 10/6/2015 10/6/2015 Amended 2015 2016 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5-year plan Revisions / newly added project * Placeholder items 2017 2018 2019 2020 Radio Equipment replacement Bus Camera System Hybrid Bus Battery Replacement Replace Buses Wash Equipment rd Park Window Replacement mini175,000 Municipal building remodel Public Works Shops & Maintenance Buildings blic Works Equipment own/WQ Improv Total Enhancements New Assets Frontage Road improvements (VRA) Chamonix Housing Development 1-70 Underpass (VRA) Lionshead Parking Structure Entry (VRA) had Medians East LH Circle pathway to Dobson (VRA) Dobson Plaza (VRA) Buy-down Program Buy-down Program Funded by Pay -in-Lieu - 350,000 440,000 50,480 1,500,000 - - 5,582,389 - 2,000,000 1,660,591 273,047 - - 402,118 900,143 - 3,524,000 250,000 5,000,000 - 250,000 11,415,000 - - 3,250,000 - 100,000 100,000 - - 600,000 - - 2,804,400 1,343,000 5,920,400 - 100,000 - - 3,250,000 - 790,000 975,000 - - Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only - - include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018) 15,000 15,000 Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc. - - Scheduled replacement; Estimated life of 6 years 2015: ADA van for on-call pickups; 2016: 8 buses scheduled for replacement ($440.5K per bus); 2018: 6 buses scheduled for replacement ($467.4K per bus) Interior equipment needs replacement; original equipment 20 years old' Re lace windows at town-owned-em 10ee-ho in Planning money shifted to 2015; 2016/2017 amount is a placeholder for a significant remodel should a complete reconstruction not occur. This cost is an estimate only, actual cost will depend on the scope of the project. 15,000,000 - Expansion and remodel based on approved master plan for the Public Works shop complex Exterior wash area for large trucks not safe in the winter; request also includes improvement to how the waste water is disposed of 20,015,000 1 4,615,000 Currently in 2015; pushed to 2019 (design in 2018) based on VVMC plans for expansion; From LH Parking structure to Municipal building; funded by VRA see transfers below 2015 for infrastructure only; Construction currently unfunded 2015-2018 is the town's portion of this project since we were awarded RAMP funding from CDOT and includes the budget increase approved by both Council and CDOT Final construction bills, and to complete landscaping, lighting and artwork installation 1400 000 Median construction from LH ckin s . cture to Vail S Improve connection from the E LionsHead bus stop to Dobson; Per Council 9/16/14 push out one year pending Evergreen/VVMC projects; planning/design in 2016 Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts); planning/design in 2016; Per Council 9/16/14 push out one year pending Evergreen/VVMC projects Carry-forward of program funding Carry forward current balance of program funding: Housing funded directly by Pay-in-Lieu fees collected from developers Total New Assets: 5,235,899 3,450,000 5,015,000 100,000 3,600,000 1,400,000 Total Expenditures 15,218,843 19,832,169 9,985,155 9,070,506 26,307,479 10,569,501 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority Transfer to RETT 2,349,470 - 3,500,000 (3,900,000) 5,065,000 - 150,000 3,650,000 1,450,000 1-70 underpass, Frontage Rd improvements; East LH and Dobson Plaza improvements; annual LH parking structure maintenance $50K - - - Transfer to RETT for Golf Clubhouse project Revenue Over (Under) Expenditures 195,924 (7,561,728) 7,555,235 4,032,533 (9,215,471) 4,717,124 Beginning Fund Balance 20,855,316 21,051,240 13,489,512 21,044,747 25,077,280 15,861,810 Ending Fund Balance 21,051,240 13,489,512 21,044,747 25,077,280 15,861,810 20,578,934 10/6/2015 28 10/6/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5-year plan Revisions / newly added project Amended ' Placeholder items 2015 2016 2017 2018 2019 2020 5% 5% 3% 3% 31/6 Revenue Real Estate Transfer Tax 6,190,000 6,500,000 8,450,000 8,655,000 7,241,000 7,458,000 2016 5% increase from 2015 forecast YTD 2015 pacing slightly behind 2014 at this time; 2017 and 2018 include potential sales of Strata units; otherwise 3% per year increase Golf Course Lease 134,654 137,347 140,094 142,896 145,754 148,669 Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation Enhancement Account' (accompanying expenditure listed below) Intergovernmental Revenue 20,000 20,000 720,000 20,000 20,000 20,000 $20K Lottery fund proceeds; 2017 $700K CDOT TAP Grant for water quality improvements Project Reimbursements 943,133 - - - - - 2015:VRD portion for Golf Course Clubhouse construction (total amount $1.165M); 2016 VLMD partial reimbursement for Vail Interactive map project Donations 1,000 - - - - Recreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other 28,595 28,861 10,883 11,467 13,860 48,701 0.7% rate assumed Total Revenue 7,327,382 6,696,208 9,330,977 8,839,363 7,430,614 7,685,370 Expenditures Maintain Town Assets R-1 Annual Park and Landscape Maintenance 1,603,001 1,586,600 1,715,212 1,755,772 1,797,849 1,840,813 Ongoing path, park and open space maintenance, project mgmt.; 2017 increase due to estimated increase in park maintenance for Booth Creek Park, 1-70 underpass medians Management Fee to General Fund (5%) 309,500 325,000 422,500 432,750 362,050 372,900 5% of RETT Collections - fee remitted to the General Fund for administration Tree Maintenance 65,000 65,000 65,000 65,000 65,000 Regular maintenance for tree health within the town (spraying, removing, new trees); scale 65,000 spraying on town-owned property at approx. $120 per tree; Initiating tree-planting program for lost trees Forest Health Management 225,000 258,738 263,913 269,191 274,575 280,066 2016 added $5K public education and $4K replacement of 2 radios; increase summer crew to 6 (from 5) Street Furniture Replacement 250,020 50,000 50,000 25,000 10,000 50,000 2015 increased for recycling containers; also includes annual replacement or capital repairs, benches and bike racks R-2 Rec. Path Capital Maint 124,029 104,000 112,974 114,198 121,961 115,765 Capital maintenance of the town's recreation path system R-3 Park / Playground Capital Maintenance 98,500 100,200 108,525 106,326 104,655 Annual maintenance items include projects such as playground surface refurbishing, replacing 106,763 bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance Flood Incident repairs 804,543 - - - - - Re-stabilization of Dowd Junction path; Repairs to culverts, drainage, and preventative improvements Alpine Garden Support 67,000 69,010 71,080 73,213 75,409 77,671 Annual operating support of the Betty Ford Alpine Gardens; assumes 3% increase per year Alpine Garden Education Center 500,000 - - - - Part of Council Contributions Eagle River Watershed Support 63,240 45,000 46,350 47,741 49,173 50,648 Annual support of the Eagle River Watershed Council programs; 2016 reduced based on average annual activity and larger projects now focused in water quality budget Actively Green by 2015 Program 38,500 40,000 - - - - Council Contribution for continuation of this town-wide recycling education and certification program run by Walking Mountains Public Art - Operating 100,248 104,132 106,215 108,339 110,506 112,716 Art in Public Places programming Vail Valley Trail Connection 10,000 - - - - Council Contribution to bike trail maintenance and certification Environmental Sustainability 541,889529,210 539,794 550,590 Environmental Sustainability programs ; 2016 includes $64K for Global Sustainable 561,602 Destination certification initial year; $200K increase in 2017 for water quality programs, public outreach; then 2% increase; 2014 increased by $250K for recycling education and rebate programs; 2015 includes new environmental planner position Total Maintenance 4,800,470 3,133,180 3,490,979 3,537,323 3,521,767 3,633,944 Enhancement of Town Assets Gore Valley Trail Realignment around Lionshead gondola Cgpre Valley Trail Reconstruction Conoco to Donov - 50,000 600,000 Gore Valley Trail Realignment at Lionshead gondola AnnjQW. - - Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion 28 10/6/2015 TOWN OF VAIL2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Revisions / newly added project Amended * Placeholder items 2015 2016 2017 2018 2019 2020 North Recreation Path- Sun Vail to Pedestrian Bridge North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge Gold Peak Pickle Ball Construction of Pickle Ball courts at Gold Peak Soft Surface Trails Trail enhancements Timber Ridge-Buffehr Creek Rd separation To finish path from TimberRidge to Roost; offset by Federal Grant of approx. $150K Ford Park Landscape Enhancement Ford Park landscaping improvements (in current areas - no net increase to size) Glen Lyon Rec Path Bridge 150,000 Reconstruction of trail near the Glen Lyon office building Donovan Park Improvements 384,000 2015 safety improvements to playground / park (10-11 years old); includes new picnic shelter Reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft. wide Library Recreation Path Reconstruction 1,181,580 concrete trail, repairs to eroded culverts at Middle Creek and stream bank erosion repair (50 ft. section); Based on Eagle River Water District study results; Includes estimates for stream bank repairs Streambank/tract mitigation 1,000,000 4 , 400,000 400,000 400,000 (from water to bank) and riparian repairs (from bank to land area and revegetation); Project will span several years 122,219 1,000,000 500,000 1,000,000 1,000,000 1,000,000 2015 accompany repairs made with stream bank/tract mitigation for storm water and culverts; Water Quality / Storm Water previously 2016 - 2020 was $400K each year 50,000 1,160,000 East Vail Water Quality Improvements; CDOT TAP grant funding of $770,000 in 2017 East Vail Water Quality TAPS East Vail Interchange Improvements 50,000 - 1,039,764 - - Landscaping design and construction of the interchange: $1,089,760; Applied for grant Permanent Skate Park 1,718,278 - - - 2015 Permanent skate park construction for LH Parking Structure "Atrium" site. This includes $100K for integrated art and $50K for snowmelt Stephens Park Safety Improvements - 225,000 _ Access improvements to include extended sidewalk, new stairs and other site improvements; playground was built in 1990's Buffehr Creek Park Safety Improvements - - 210,000 Replacement 14 -yr old "catalog" playground equipment with custom build in 2019; $60K to add a picnic shelter; previously budgeted in 2017 Ellefson Park Safety Improvements - 150,000 - Replacement 13 -yr old "catalog" playground equipment with custom build in 2018 Ford Park Portal Improvements 250,000 - TOV portion of improvements to six portals into Ford Park; Matching contribution from Vail Valley Foundation; Ford Park Playground/Lower Bench Improvements 1,341,122 Public restrooms ($511 K), playground safety improvements ($449.9K), and $380K for lower bench improvements such as the waterline relocation, new pavers and ADA parking Vail Trail 250,000 Vail Trail from Golden Peak to East Vail Ford Park Parking Lot Slope Revegetation 100,000 - Re -vegetate the slope down toward the river at the Ford Park parking lot Redevelopment of entire park including tennis courts, covered areas and playground Booth Creek Park 372,172 2,068,880 - - - structures; Tennis court ($262K) and playground ($385K) originally budgeted in 2014 will occur when overall park is reconstructed. laza/ Fountainfttorm Sewer Reparrs'to Slifer Plaza - uhtaln andstorm sew"' 449,226 85,000 85,000 85,000 85,000 Public Art - General program / art 85,000 To purchase sculptures, artwork, art programs and events; remainder is re -appropriated each year to accumulate enough funds Public Art - Winterfest 80,280 Annual Winterfest event; approximate cost of $25K per year; rely on donations; carryover balance from 2014 to recognize donations. Total Enhancements 7,398,877 4,653,880 3,820,000 3,299,764 1,745,000 2,085,000 VRD-Managed Facility Projects Recreation Enhancement Account 134,654 137,347 140,094 142,896 145,754 148,669 Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance; 2015 golf maintenance building repairs; 2016 $400K for storage building; 11th hole pedestrian Golf Course - Other 113,983 551,822 12,000 31,506 28,828 219,568 bridge, asphalt driving and parking area; 2017 14th and 15th hole bridges, irrigation system; 2018 15th hole tee box, radiant heating system; 2019 clubhouse parking asphalt; 2020 steep slope roofing, wood trim/soffits 29 10/6/2015 10/6/2015 TOWN OF VAIL2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Revisions / newly added project Amended ' Placeholder items 2015 2016 2017 2018 2019 2020 2015 renovate interior flooring; 2016 repairs to wood trim and beams, brick pavers, and copper rink system; 2017 Exterior doors, low slope roof, electrical switch gears, renovate changing Dobson Ice Arena 124,133 33,602 447,025 183,685 49,385 27,224 rooms, replace boiler; town portion of interior lighting; 2018 exterior caulking and replacement of windows and doors; 2019 replace concrete walkways, repair wood trim and beams; 2020 Exterior lighting, Overall cost increases, with some due to timing changes totals $176,487 Ford Park / Tennis Center Improvements 96,930 5,444 53,585 6,000 11,281 7,208 2015 tennis club roof; 2016 mechanical systems &locker room enhancements; 2017 mechanical systems, locker room enhancements & exterior doors maintenance; 2018 wood siding/trim; 2019 grading & drainage & brick pavers; 2020 exterior door repairs &metal hand rail replacement. Overall cost increases, with some due to timing changes totals $65,504 Athletic Fields 75,318 - - 17,424 - 10,746 2015 restroom / storage facility structure (increase from this addition $56K); 2018 asphalt parking lot & Towns portion of the irrigation system; 2020 wood trim and beam replacement Gymnastics Center 40,800 2017: Cooling system Nature Center - 69,754 - - - - 2016 Exterior windows, doors, wood siding and slope roof Total VRD-Managed Facility Projects 545,018 838,770 652,704 381,511 235,247 413,415 New Assets Golf Clubhouse & Nordic Center 9,961,347 3,900,000 Total includes $1.165M reimbursement from VRD, allocation of Recreation Enhancement Funds $765,440, Conference Center funds of $3.81VI, current RETT funds of $538,189 (Total project cost estimated at $13.8M, which includes previously spent RETT funds of $705,571 from 2012 & 2013) Ford Park Improvements & Fields 625,275 - 2015: ADA accessible parking ($30K of total). Per Council 9/17/14 ok for $200K for pavers & $150K for waterline near BFAG; remainder of project was reviewed 10/7/14 Total New Assets: 10,586,622 3,900,000 Total Expenditures 23,330,987 12,525,830 7,963,683 7,218,598 5,502,015 6,132,360 Other Financing Sources (Uses) Transfer from Capital Project Fund - 3,900,000 - - - - Transfer from Capital Projects Fund for Golf Clubhouse project per Council review 10/7/14 Transfer from Vail Reinvestment Authority 1,718,278 - 2015 Lionshead Skate park Transfer from Conf Center Fund 1,973,553 Remainder of transfer from Conf Center Funds for Golf Clubhouse ($3.8M) and Ford Park Field projects ($3.5M) Revenue Over (Under) Expenditures (12,311,774) (1,929,622) 1,367,294 1,620,764 1,928,599 1,553,010 16,282,049 3,970,276 Beginning Fund Balance 2,040,654 3,407,948 5,028,712 6,957,311 Ending Fund Balance $ 3,970,276 $ 2,040,654 $ 3,407,948 $ 5,028,712 $ 6,957,311 $ 8,510,322 10/6/2015 Revised post -Budget Preview meeting on 7/7/15 "Costs are estimates" Priority I Guest Services Enhancements Library Remodel Parking Expansion - South Frontage Road Simba Run Underpass Feasibility Study Energy Audit Enhancements Main Vail Station - major remodel Parking Expansion - LionsHead Parking Expansion - North Frontage Road Intermountain Fuels Reduction project Chamonix Housing development Technology Infrastructure Golden Peak Pickleball courts Priority II East Vail Fire Station Remodel Frontage Rd - LionsHead Golf Course Clubhouse LionsHead Park (Sundial Plaza) LionsHead Information Center Renovation LionsHead Parking Structure Enhancements Concert Hall Plaza (West Portal) Priority III Simba Run Underpass East LionsHead Circle (East Portal) Municipal Building Reconstruction N. Frontage Rd -East Vail N. Frontage Rd - West Vail Main Vail Round -about Major Reconstruction West Vail Round -about Major Reconstruction TOV share of Evergreen/VVMC roundabout Newly -identified projects: Alternative Fuel Infrastructure Flood repairs and improvements Purchase of real estate New biking & hiking trails Phase II of Timber Ridge redevelopment Venue for Education & Arts Water Quality Plan Bus Shelters Crosswalk Safety improvements Community Ice Skating Renovation of Town Mgr residence Library Landscaping Area/ Reading Area Ford Park- West Betty Ford Way Pavers Ford Park School House Eligible for funding from Capital Projects VRA RETT Fund $18.1 M - 536.2M 550,000 Status Included in 5 -year Capital Projects Fund Completed Includes parking from Cascade to PW Shops *per Council 4/19/11, removed $9.5M Partially complete Completed Completed Completed Cost range due to one or two levels (400 spcs with 2 levels; 200 spaces with one) Approx. 80-120 spaces Partially complete w/ bike lanes Per Council 7/7/15 upgrade to Priority I, wait for review of cost estimates prior to allocating funds i9Infrastructure currnetly included in budget; Council will review more detailed plans at upcoming meeting; future decision on whether to fund construction internally or involve private developer with some subsidy Per Council 717/15 keep in unfunded until specific projects identified; Council committed to funding projects that improve our communiation with guests and establish Vail as a leader in technology services Community request to replace tennis courts with pickleball courts; Estimates $500K - $1.1M depend on parking and ADA; Per Council 7/7/15: we need to plan on some improvement in 2016, whether tennis or pickleball 3,500,000 J J $25M - $30M 3,600,000 1,000,000 From Evergreen to EverVail Various funding sources Funded by VRA Funded by VRA Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stairways on east side Funded by VRA Included in 5 -year Capital Projects Fund Included in 5 -year VRA funded Budgeted in 2014/2015 Completed Completed Completed CDOT grant awarded for $20M; TOV portion $6M funded by VRA Funded by VRA Completed Council will review options for town hall & parking either new construction or renovation at future meeting Turn lanes, bike paths, etc based on town's master plan Cost estimates will be reviewed after current projects completed Turn lanes, bike paths, etc based on town's master plan Cost estimates will be reviewed after current projects completed Recent paving and 1-70 Underpass project will extend the life of current Tier III due to 1-70 Underpass; may re-evaluate roundabouts need once underpass completed Recent paving and 1-70 Underpass project will extend the life of current Tier III due to 1-70 Underpass; may re-evaluate roundabouts need once underpass completed Staff estimates that this project may be 10 years out (from 2015); Per Council 7/7/15 leave on the list as Priority III for now 3,800,000 Council to look at prior to purchase of new buses scheduled for 2016 M; Continued through 2014 Completed 2 parcels have been recently identified: 10 acres at end of Snowberry and "Jack Carney" parcel in Potato Patch; Per Council 7/7/15 wait for supplemental to designate funds Per Council 7/7/15, want to review Open Lands plan at future meeting Per TROC board, not within 5 -year plan; Per Council 7/7/15, recent capital improvements have extended life for 7 years CSE Board to come back with "needs" for a center; potential for public/private partnership? ' Long term plan spanning a number of years Staff to look at potential for adding more bus shelters Staff to return to Council with options for crosswalk safety and potential locations Outdoor community ice at some of Vail parks such as Donovan 100,000 700,000 31 80,000 10/6/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING FUND Expenditures Commission on Special Events Collection Fee - General Fund Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance Revenue Earnings on Investments Total Revenue Expenditures - General Government Ford Amphitheater Project Total Expenditures Other Financing Sources (Uses) Transfer to RETT Fund Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 300,000 300,000 300,000 309,000 16,457 17,100 17,100 17,100 316,457 317,100 317,100 326,100 11,876 2013 2014 2015 2016 Original Actual Actual Budget Proposed Revenue 218,651 19,463 1,200 Business Licenses $ 327,828 $ 332,000 $ 332,000 $ 332,000 Earnings on Investments 505 1,500 1,500 1,500 Total Revenue 328,333 333,500 333,500 333,500 Expenditures Commission on Special Events Collection Fee - General Fund Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance Revenue Earnings on Investments Total Revenue Expenditures - General Government Ford Amphitheater Project Total Expenditures Other Financing Sources (Uses) Transfer to RETT Fund Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 300,000 300,000 300,000 309,000 16,457 17,100 17,100 17,100 316,457 317,100 317,100 326,100 11,876 16,400 16,400 7,400 2014 Original Amended 2016 Actual 173,975 185,851 202,251 218,651 $ 185,851 $ 202,251 $ 218,651 $ 226,051 CONFERENCE CENTER FUND 2015 2015 2014 Original Amended 2016 Actual Budget Budget Proposed 19,463 1,200 11,200 - 19,463 1,200 11,200 - - 1,973,553 - 19,463 1,200 (1,962,353) - 1,942,890 107,772 1,962,353 - $ 1,962,353 $ 108,972 $ - $ - 32 10/6/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND Revenue Town of Vail Interagency Charge Insurance Reimbursements & Other Earnings on Investments Equipment Sales and Trade-ins Total Revenue Expenditures Salaries & Benefits Operating, Maintenance & Contracts Capital Outlay Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 2014 2015 2015 2016 Actual Original Amended Proposed $ 2,967,482 $ 3,011,352 $ 3,011,352 $ 2,931,767 59,309 - - - 14,146 14,650 14,650 14,650 60,034 148,270 148,270 104,910 3,100,971 3,174,272 3,174,272 3,051,327 934,286 994,189 994,189 1,021,433 1,508,774 1,467,757 1,467,757 1,280,567 734,910 839,700 1,255,654 821,400 3,177,970 3,301,646 3,717,600 3,123,400 (76,999) (127,374) (543,328) (72,073) 2,271,673 1,818,351 2,194,674 1,651,346 $ 2,194,674 $ 1,690,977 $ 1,651,346 $ 1,579,273 HEALTH INSURANCE FUND 2014 2015 2016 Actual Original Proposed Revenue Town of Vail Interagency Charge - Premium $ 3,150,000 $ 3,850,000 $ 3,850,000 Employee Contributions 586,473 695,000 695,000 Insurer Proceeds 714,932 - - Earnings on Investments 20,224 10,000 10,000 Total Revenue 4,471,629 4,555,000 4,555,000 Expenditures Health Inusrance Premiums HC Reform Fee Claims Paid Short-term Disability Pay Professional Fees Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 562,643 640,000 756,170 24,759 35,000 35,000 2,655,106 3,750,000 3,743,830 20,000 20,000 20,000 3,262,508 4,445,000 4,555,000 1,209,121 110,000 - 1,126,650 2,335,771 2,445,771 $ 2,335,771 $ 2,445,771 $ 2,445,771 33 10/6/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND 2014 2015 2015 2016 Actual Original Amended Proposed Revenue E911 Board Revenue $ 826,333 $ 797,382 $ 797,382 $ 742,627 Interagency Charges 1,105,027 1,099,174 1,099,174 1,175,653 Town of Vail Interagency Charge 590,961 630,588 630,588 663,214 Earnings on Investments 8,610 2,500 2,500 6,275 Other 624 - 10,000 - Total Revenue 2,531,555 2,529,644 2,539,644 2,587,769 Expenditures Salaries & Benefits 2,009,205 2,039,931 2,049,931 2,081,259 Operating, Maintenance & Contracts 409,567 489,165 489,165 513,358 Capital Outlay 2,925 - - - Total Expenditures 2,421,697 2,529,096 2,539,096 2,594,617 Revenue Over (Under) Expenditures 109,858 548 548 (6,848) Transfer to Capital Projects Fund (16,800) - - - Transfer from General Fund 22,338 22,338 - Beginning Fund Balance 780,025 769,169 873,083 895,969 Ending Fund Balance $ 873,083 $ 792,055 $ 895,969 $ 889,121 34 10/6/2015 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE TIMBER RIDGE ENTERPRISE FUND Non-operating Revenues (Expenses) Interest on Investments 1,812 1,560 1,560 600 Loan Principal Repayment to Capital Projects (345,966) (351,155) (351,155) (356,423) Fund Interest Payment to Capital Projects Fund (143,743) (138,487) (138,487) (133,142) Revenue Over (Under) Expenditures 2014 2015 2015 2016 Beginning Fund Balance Actual Original Amended Proposed Revenue $ 858,350 $ 680,293 $ 700,419 $ 787,047 Rental Income $ 1,341,308 $ 1,182,948 $ 1,182,948 $ 1,304,531 Ground Lease $ 38,787 $ - Other Income 5,136 11,900 11,900 17,650 Total Revenue 1,385,231 1,194,848 1,194,848 1,322,181 Expenditures Operating, Maintenance & Contracts 627,977 589,697 589,697 510,588 Capital Outlay 941,034 100,000 275,000 236,000 Total Expenditures 1,569,011 689,697 864,697 746,588 Operating Income (183,780) 505,151 330,151 575,593 Non-operating Revenues (Expenses) Interest on Investments 1,812 1,560 1,560 600 Loan Principal Repayment to Capital Projects (345,966) (351,155) (351,155) (356,423) Fund Interest Payment to Capital Projects Fund (143,743) (138,487) (138,487) (133,142) Revenue Over (Under) Expenditures (671,677) 17,069 (157,931) 86,628 Beginning Fund Balance 1,530,027 663,224 858,350 700,419 Ending Fund Balance $ 858,350 $ 680,293 $ 700,419 $ 787,047 35 10/6/2015 ORDINANCE NO. 15 SERIES OF 2015 ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR JANUARY 1, 2016 THROUGH DECEMBER 31, 2016 WHEREAS, in accordance with Article IX of the Charter of the Town of Vail, Colorado, the Town Manager prepared and submitted to the Town Council a proposed long-range capital program for the Town and a proposed budget and financial plan for all Town funds and activities for the fiscal year; and WHEREAS, it is necessary for the Town Council to adopt a budget and financial plan for the 2015 fiscal year, to make appropriations for the amounts specified in the budget; and NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: 1. The procedures prescribed in Article IX of the Charter of the Town of Vail, Colorado, for the enactment hereof, have been fulfilled. 2. Pursuant to Article IX of the Charter, the Town Council hereby makes the following annual appropriations for the Town of Vail, Colorado, for its fiscal year beginning on the first day of January, 2016, and ending on the 315` day of December, 2016: FUND AMOUNT General Fund $36,799,766 Capital Projects Fund 23,732,169 Real Estate Transfer Tax Fund 12,525,830 Vail Marketing Fund 326,100 Heavy Equipment Fund 3,123,400 Dispatch Services Fund 2,594,617 Health Insurance Fund 4,555,000 Timber Ridge Enterprise Fund 1,236,153 Total 84,893,035 Less Interfund Transfers (12,241,359) =Net Expenditure Budget 72,651,676 Ordinance No. 15. Series of 2015 10/6/2015 3. The Town Council hereby adopts the full and complete Budget and Financial Plan for the 2016 fiscal year for the Town of Vail, Colorado, which are incorporated by reference herein and made part hereof, and copies of said public records shall be made available to the public in the Municipal Building of the Town. This Ordinance shall take effect five (5) days after publication following the final passage hereof. 4. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 5. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 6. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE IN FULL, this 6th day of October, 2016. A public hearing shall be held hereon on the 20th day of October, 2015, at 6:00 pm at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 15. Series of 2015 10/6/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 6, 2015 ITEM/TOPIC: Adjournment (8:05 p.m.) 10/6/2015