HomeMy WebLinkAbout2015-10-20 Agenda and Supporting Documentation Town Council Regular SessionNOTE:
VAIL TOWN COUNCIL 0�
REGULAR MEETING AGENDA TVWN OF VA10
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., OCTOBER 20, 2015
Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
ITEM/TOPIC: Citizen Participation (10 min. )
2. ITEM/TOPIC: Proclamation No. 4, Series of 2015 National Friends
of Libraries Week (5 min. )
PRESENTER(S): Lori Ann Barnes, Town of Vail Librarian
3. ITEM/TOPIC: Consent Agenda:
1) Resolution No. 33, Series of 2015, A Resolution Approving an
Amendment to the Intergovernmental Agreement Between the Town
of Vail and The Colorado Department of Transportation Regarding
Vail -Bridge Road Structure Replacement; and Setting Forth Details in
Regard Thereto (5 min. )
4. ITEM/TOPIC: Any Action as a Result of Executive Session (5
min. )
BACKGROUND: This agenda item has been added to the regular
meeting agenda in order to allow for any official action required as a
result of the executive session.
5. ITEM/TOPIC: Town Manager's Report:
1) Management of Frontage Roads
(5 min. )
6. ITEM/TOPIC: Second Reading of Ordinance No. 14, Series of
2015, An Ordinance Repealing and Reenacting Chapter 10-1,
Building Codes, Vail Town Code, Adopting by Reference the 2015
Editions of the International Building Code, International Residential
Code, International Fire Code, International Mechanical Code,
International Energy Conservation Code, International Existing
Building Code, Colorado Plumbing Code, Colorado Fuel Gas Code,
2014 Edition of the National Electrical Code, 1997 Edition of Uniform
Code for Abatement of Dangerous Buildings and with Regard to the
Above -Described Codes, Adopting Certain Appendices. Setting Forth
Certain Amendments Thereto, and Setting Forth Details in Regard
Thereto. (5 min.)
PRESENTER(S): Martin Haeberle, Chief Building Official & Mike
Vaughan, Fire Marshal
ACTION REQUESTED OF COUNCIL: The Vail Town Council table
10/20/2015
Second Reading of Ordinance No. 14, Series of 2015 to November 3,
2015.
STAFF RECOMMENDATION: The Community Development
Department, Fire Department and Building and Fire Code Board of
Appeals requests the Vail Town Council table Ordinance No. 14,
Series of 2015 to November 3, 2015.
7. ITEM/TOPIC: Second reading of Ordinance No. 15, Series 2015, an
Ordinance adopting a budget and financial plan and making
appropriations to pay the costs, expenses and liabilities of the Town
of Vail, Colorado for its fiscal year January 1, 2016 through December
31, 2016. (30 min.)
PRESENTER(S): Carlie Smith, Budget Analyst
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments Ordinance No, 15, Series 2015
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with
amendments Ordinance No. 15, Series 2015
8. ITEM/TOPIC: Adjournment (7:05 p.m.)
Please call (970) 479-2138 for additional information. Sign language
interpretation is available upon request with 48-hour notification. Please call
(970) 479-2356, Telecommunication Device for the Deaf (TDD), for
information.
10/20/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 20, 2015
ITEM/TOPIC: Citizen Participation
10/20/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 20, 2015
ITEM/TOPIC: Proclamation No. 4, Series of 2015 National Friends of Libraries Week
PRESENTER(S): Lori Ann Barnes, Town of Vail Librarian
ATTACHMENTS:
Proclamation No. 4, Series 2015, Friend of the Library
10/20/2015
TOWN OF VAIL
Proclamation No. 4
Series of 2015
WHEREAS, Friends of the Vail Public Library raise money that enables our
library to move from good to great -- providing the resources for additional
programming, much needed equipment, support for children's summer reading, and
special events throughout the year;
WHEREAS, the work of the Friends highlights on an on-going basis the fact that
our library is the cornerstone of the community providing opportunities for all to engage
in the joy of life-long learning and connect with the thoughts and ideas of others from
ages past to the present;
WHEREAS, the Friends understand the critical importance of well funded
libraries and advocate to ensure that our library gets the resources it needs to provide a
wide variety of services to all ages including access to print and electronic materials,
along with expert assistance in research, readers' advisory, and children's services;
WHEREAS, the Friends' gift of their time and commitment to the library sets an
example for all in how volunteerism leads to positive civic engagement and the
betterment of our community;
NOW, therefore, be it resolved, the Vail Town Council hereby proclaims
October 18-24, 2015, as Friends of Libraries week in Vail, Colorado and urge everyone
to join the Friends of the Library and thank them for all they do to make our library and
community so much better.
SIGNED THIS 20th DAY OF OCTOBER 2015
Andrew P. Daly, Mayor
Attest:
Patty McKenny, Town Clerk
10/20/2015
Towx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 20, 2015
ITEM/TOPIC: Consent Agenda:
1) Resolution No. 33, Series of 2015, A Resolution Approving an Amendment to
the Intergovernmental Agreement Between the Town of Vail and The Colorado Department of
Transportation Regarding Vail -Bridge Road Structure Replacement; and Setting Forth Details
in Regard Thereto
ATTACHMENTS:
Resolution No. 33, Series of 2015
10/20/2015
RESOLUTION NO. 33
Series of 2015
A RESOLUTION APPROVING AN AMENDMENT TO INTERGOVERNMENTAL AGREEMENT
BETWEEN THE TOWN OF VAIL AND THE COLORADO DEPARTMENT OF TRANSPORTATION
REGARDING VAIL-BRIDGE ROAD STRUCTURE REPLACEMENT; AND SETTING FORTH DETAILS IN
REGARD THERETO.
WHEREAS, the Town of Vail (the "Town "), in the County of Eagle and State of Colorado is a
home rule municipal corporation duly organized and existing under the laws of the State of Colorado and
the Town Charter (the "Charter "); and
WHEREAS, the members of the Town Council of the Town (the "Council ") have been duly
elected and qualified; and
WHEREAS, the Town currently has budgeted the required local match; and
WHEREAS, the Federal Highway Administration (the "FHWA ") allocates funds for local
transportation projects; and
WHEREAS, the Town is requesting FHWA funds for the design of the Vail -Bridge RD
replacement (the "Project "); and
WHEREAS, the Colorado Department of Transportation ("CDOT ") is responsible for the general
administration and supervision of performance by the Town for the Project: and
WHEREAS, the Town and CDOT wish to enter into an Intergovernmental Agreement (the "IGA ")
authorizing the design of the Project; and
WHEREAS, the Council finds and determines that IGA is necessary and will promote the health,
safety, morals, and general welfare of the Town; and
WHEREAS, the Council's approval of Resolution No. 33, Series 2015, is required to enter into an
IGA.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO THAT:
Section 1. The Council hereby approves the IGA and authorizes the Town Manager to
enter into the IGA with CDOT, in substantially the same form as attached hereto as Exhibit A and in a
form approved by the Town Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the
Town of Vail held this 20th day of October, 2015.
Andrew P Daly, Town Mayor
ATTEST:
Patty McKenny, Town Clerk
Resolution No. 31, Series of 2015
10/20/2015
OLA #: N/A
PO #:471000554
Project #: BRO M306-007
AMENDMENT
Amendment No.: Original Agreement Routing No.: Amendment Routing No.:
1 15-HA3-75418 15-HA3-ZH-00065-M0002
1. PARTIES
This Amendment to the above -referenced Original Agreement (hereinafter called the "Agreement") is
entered into by and between TOWN OF VAIL (hereinafter called the "Local Agency"), and the STATE OF
COLORADO (hereinafter called the "State") acting by and through the DEPARTMENT OF
TRANSPORTATION (hereinafter called the "State" or "CDOT" ).
2. EFFECTIVE DATE AND ENFORCEABILITY
This Amendment shall not be effective or enforceable until it is approved and signed by the Colorado State
Controller or designee (hereinafter called the "Effective Date"), The State shall not be liable to pay or
reimburse the Local Agency for any performance hereunder including, but not limited to, costs or expenses
incurred, or be bound by any provision hereof prior to the Effective Date.
3. FACTUAL RECITALS
The Parties entered the Agreement to disperse Federal funds to the Local Agency pursuant to CDOT's
Stewardship Agreement with the Federal Highway Adminstration.
4. CONSIDERATION — COLORADO SPECIAL PROVISIONS
The Parties acknowledge that the mutual promises and covenants contained herein and other good and
valuable consideration are sufficient and adequate to support this Amendment. The Parties agree to
replacing the Colorado Special Provisions with the most recent version (if such have been updated since the
Agreement and any modification thereto were effective) as part consideration for this Amendment.
5. LIMITS OF EFFECT
This Amendment is incorporated by reference into the Agreement, and the Agreement and all prior
amendments thereto, if any, remain in full force and effect except as specifically modified herein,
6. MODIFICATIONS
The Agreement and all prior amendments thereto, if any, are modified as follows:
Exhibit C to the Agreement is hereby deleted in its entirety and replaced with the document attached hereto
as Exhibit C-1 and made a part hereof. As of the Effective Date, all references to Exhibit C shall now
reference Exhibit C-1.
7. EFFECTIVE DATE OF AMENDMENT
The effective date hereof is upon approval of the State Controller or their delegate.
8. ORDER OF PRECEDENCE
Except for the Special Provisions, in the event of any conflict, inconsistency, variance, or contradiction
between the provisions of this Amendment and any of the provisions of the Agreement, the provisions of
this Amendment shall in all respects supersede, govern, and control. The most recent version of the Special
Provisions incorporated into the Agreement or any amendment shall always control other provisions in the
Agreement or any amendments.
9. AVAILABLE FUNDS
Financial obligations of the State payable after the current fiscal year are contingent upon funds for that
purpose being appropriated, budgeted, or otherwise made available.
Document Builder Generated
Page 1 of 2
10/20/2015
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Persons signing for the Local Agency hereby swear and affirm that they are authorized to act on the Local
Agency's behalf and acknowledge that the State is relying on their representations to that effect.
ALL AGREEMENTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Agreements. This Agreement is not valid until
signed and dated below by the State Controller or delegate. The Local Agency is not authorized to begin
performance until such time. If the Local Agency begins performing prior thereto, the State of Colorado is not
obligated to pay the Local Agency for such performance or for any goods and/or services provided hereunder.
By
Document Builder Generated
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
Colorado Department of Transportation
Page 2 of 2
10/20/2015 1
STATE OF COLORADO
John W. Hickenlooper, GOVERNOR
LOCAL AGENCY
COLORADO DEPARTMENT OF
TOWN OF VAIL
TRANSPORTATION
Shailen P. Bhatt, Executive Director
By:
(Print Name)
Title
(Print Title)
By: Joshua Laipply, P.E., Chief Engineer
*Signature
Date:
Date:
Additional Local Agency Signature
LEGAL REVIEW
(If Necessary)
Cynthia Coffman, Attorney General
By:
(Print Name)
Title
By: Assistant Attorney General
(Print Title)
Date:
*Signature
Date:
ALL AGREEMENTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Agreements. This Agreement is not valid until
signed and dated below by the State Controller or delegate. The Local Agency is not authorized to begin
performance until such time. If the Local Agency begins performing prior thereto, the State of Colorado is not
obligated to pay the Local Agency for such performance or for any goods and/or services provided hereunder.
By
Document Builder Generated
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
Colorado Department of Transportation
Page 2 of 2
10/20/2015 1
30. EXHIBIT C-1 — FUNDING PROVISIONS
A. Cost of Work Estimate
The Local Agency has estimated the total cost of this Work to be $1,281,000.00, which is to be funded
as follows:
1 BUDGETED FUNDS
a. Federal Funds $1,024,800.00
(80% of Participating Costs)
b. Local Agency Matching Funds $256,200.00
(20% of Participating Costs)
TOTAL BUDGETED FUNDS $1,281,000.00
2 ESTIMATED CDOT-INCURRED COSTS
a. Federal Share $0.00
(0% of Participating Costs)
b. Local Agency
Local Agency Share of Participating Costs $0.00
Non -Participating Costs (Including Non -
Participating Indirects) $0.00
Estimated to be Billed to Local Agency $0.00
TOTAL ESTIMATED CDOT-INCURRED COSTS $0.00
3 ESTIMATED PAYMENT TO LOCAL AGENCY
a. Federal Funds Budgeted (1 a) $1,024,800.00
b. Less Estimated Federal Share of CDOT-Incurred Costs (2a) $0.00
TOTAL ESTIMATED PAYMENT TO LOCAL AGENCY $1,024,800.00
4 FOR CDOT ENCUMBRANCE PURPOSES
Total Encumbrance Amount $1,281,000.00
Less ROW Acquisition 3111 and/or ROW Relocation 3109 $0.00
Net to be encumbered as follows:
NOTE: Only the Design funds are currently available; the Construction funding will
become available after federal authorization and execution of an Option Letter (Exhibit
D) or Amendment.
WBS Element 20095.10.30
Design
1 3020
$230,439.00
WBS Element 20095.20.101
Const
1 3301
$0.00
10/20/2015
B. Matching Funds
The matching ratio for the federal participating funds for this Work is 80% federal -aid funds (CFDA
#20.205) to 20% Local Agency funds, it being understood that such ratio applies only to the
$1,281,000.00 that is eligible for federal participation, it being further understood that all
non -participating costs are borne by the Local Agency at 100%. If the total participating cost of
performance of the Work exceeds $1,281,000,00, and additional federal funds are made available
for the Work, the Local Agency shall pay 20% of all such costs eligible for federal participation and
100% of all non -participating costs; if additional federal funds are not made available, the Local
Agency shall pay all such excess costs. If the total participating cost of performance of the Work is
less than $1,281,000.00, then the amounts of Local Agency and federal -aid funds will be
decreased in accordance with the funding ratio described herein. The performance of the Work
shall be at no cost to the State.
C. Maximum Amount Payable
The maximum amount payable to the Local Agency under this Agreement shall be $1,024,800.00
(For CDOT accounting purposes, the federal funds of $1,024,800.00 and the Local Agency
matching funds of $256,200.00 will be encumbered for a total encumbrance of $1,281,000.00),
unless such amount is decreased as described in Sections B. and C. 1. of this Exhibit C-1, or
increased by an appropriate written modification to this Agreement executed before any increased
cost is incurred. NOTE: Only the Design funds are currently available; the Construction
funding will become available after federal authorization and execution of an Option Letter
(Exhibit D). It is understood and agreed by the parties hereto that the total cost of the Work stated
hereinbefore is the best estimate available, based on the design data as approved at the time of
execution of this Agreement, and that such cost is subject to revisions (in accord with the
procedure in the previous sentence) agreeable to the parties prior to bid and award.
1. The maximum amount payable shall be reduced without amendment when the actual amount
of the local agency's awarded contract is less than the budgeted total of the federal
participating funds and the local agency matching funds. The maximum amount payable
shall be reduced through the execution of an Option Letter as described in Section 7. A. of
this contract.
D. Single Audit Act Amendment
All state and local government and non-profit organizations receiving more than $750,000 from all
funding sources defined as federal financial assistance for Single Audit Act Amendment purposes
shall comply with the audit requirements of OMB Circular A-133 (Audits of States, Local
Governments and Non -Profit Organizations) see also, 49 C.F.R. 18.20 through 18.26. The Single
Audit Act Amendment requirements applicable to the Local Agency receiving federal funds are as
follows:
L Expenditure less than $750,000
If the Local Agency expends less than $750,000 in Federal funds (all federal sources, not just
Highway funds) in its fiscal year then this requirement does not apply.
ii. Expenditure exceeding than $750,000 -Highway Funds Only
If the Local Agency expends more than $750,000 in Federal funds, but only received federal
Highway funds (Catalog of Federal Domestic Assistance, CFDA 20.205) then a program
specific audit shall be performed. This audit will examine the "financial" procedures and
processes for this program area.
iii. Expenditure exceeding than $750,000 -Multiple Funding Sources
If the Local Agency expends more than $750,000 in Federal funds, and the Federal funds are
from multiple sources (FTA, HUD, NPS, etc.) then the Single Audit Act applies, which is an audit
on the entire organization/entity.
iv. Independent CPA
Single Audit shall only be conducted by an independent CPA, not by an auditor on staff. An
audit is an allowable direct or indirect cost.
10/20/20151
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 20, 2015
ITEM/TOPIC: Any Action as a Result of Executive Session
BACKGROUND: This agenda item has been added to the regular meeting agenda in order
to allow for any official action required as a result of the executive session.
10/20/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 20, 2015
ITEM/TOPIC: Town Manager's Report:
1) Management of Frontage Roads
10/20/2015
Towx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 20, 2015
ITEM/TOPIC: Second Reading of Ordinance No. 14, Series of 2015, An Ordinance
Repealing and Reenacting Chapter 10-1, Building Codes, Vail Town Code, Adopting by
Reference the 2015 Editions of the International Building Code, International Residential
Code, International Fire Code, International Mechanical Code, International
Energy Conservation Code, International Existing Building Code, Colorado Plumbing Code,
Colorado Fuel Gas Code, 2014 Edition of the National Electrical Code, 1997 Edition of
Uniform Code for Abatement of Dangerous Buildings and with Regard to the Above -Described
Codes, Adopting Certain Appendices. Setting Forth Certain Amendments Thereto, and Setting
Forth Details in Regard Thereto.
PRESENTER(S): Martin Haeberle, Chief Building Official & Mike Vaughan, Fire Marshal
ACTION REQUESTED OF COUNCIL: The Vail Town Council table Second Reading of
Ordinance No. 14, Series of 2015 to November 3, 2015.
STAFF RECOMMENDATION: The Community Development Department, Fire Department
and Building and Fire Code Board of Appeals requests the Vail Town Council table Ordinance
No. 14, Series of 2015 to November 3, 2015.
10/20/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 20, 2015
ITEM/TOPIC: Second reading of Ordinance No. 15, Series 2015, an Ordinance adopting a
budget and financial plan and making appropriations to pay the costs, expenses and liabilities
of the Town of Vail, Colorado for its fiscal year January 1, 2016 through December 31, 2016.
PRESENTER(S): Carlie Smith, Budget Analyst
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No,
15, Series 2015
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 15,
Series 2015
ATTACHMENTS:
2nd reading Budget 2016
10/20/2015
TOWN OF
Memorandum
TO: Vail Town Council
FROM: Finance Department
DATE: October 20, 2015
SUBJECT: 2016 Proposed Budget Ordinance — Second Reading
I. SUMMARY
The first reading of Ordinance 15 on October 6th was passed.
II. DISCUSSION
The following are responses relating to Council's questions during the first reading of the
budget ordinance:
General Fund
Council directed staff to fund a total of $150,000 for the Eagle Air Alliance flight guarantees, with
$75,000 funded from the General Fund and the remainder from the Vail Local Marketing District.
Council also directed staff to follow up with Vail Resorts regarding the level of cash contribution
to this program.
During the October 6th meeting, questions arose about the level of funding for the Burton US
Open Snowboarding Championship event. Representatives from Burton will attend the October
20th meeting to address those questions. They have also provided event economic impact
information as attached.
In response to the suggestion of creating a 10 -month employee category, Human Resources is
looking into the potential for unpaid time off options for employees in select positions whereby
up to a month of unpaid leave could be taken during the "shoulder seasons". An unpaid leave
policy may accomplish the same cost savings without creating a new category of employee.
In response to concerns of budget sustainability with revenue projections rising at a lower rate
than annual expenditures, staff has prepared a historical analysis depicting annual increases in
both items (see attachment A). Over the past five years (2010 — 2014), the town has averaged
annual revenue increases of 3.7% and annual expenditure increases of 3.5% in the General
Fund. The proposed 2016 budget for the General Fund projects an increase to revenue of 5.7%
and an increase in expenditures of 4.7%. Across all funds, revenue has increased on average
3.0% over the past five years. While sales tax collections have had solid annual increases
since the economic downturn, this has been offset by more volatile revenue sources such as
Real Estate Transfer Tax, property tax and construction -related fees.
Capital Projects Fund
Council directed staff to eliminate the $200,000 placeholder for the Vail interactive map.
10/20/2015
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERALFUND
2015 World Alpine Ski Championships
2008
2009
2010
2011
2012
2013
2014
2015
2016
5 -year average
Actual
Actual
Actual
Actual
Actual
Actual
Actuals
Amended
Proposed
(Actual since 2010)
Revenue
(375,000)
(375,000)
(375,000)
Burton US Open
6%
4.5%
(400,000)
Local Taxes:
19,631,366
16,913,338
17,717,619
$ 19,581,415
20,046,454
$ 21,999,999
$ 23,881,131
$ 24,486,000
$ 25,588,000
Sales Tax Split b/t Gen'I Fund & Capital Fund
59/41
52/48
57/43
54/46
58/42
59/41
60/40
62/38
62/38
Castle Peak Senior Care Facility
Sales Tax
11,640,000
8,760,000
$ 10,143,624
$ 10,859,000
11,530,000
12,971,000
14,322,000
15,181,000
15,865,000
(3,742,673)
Property and Ownership
4,309,622
4,506,491
4,951,386
5,031,770
4,157,279
4,227,966
4,358,411
4,301,000
4,913,000
Ski Lift Tax
3,277,703
3,048,011
3,357,717
3,529,125
3,433,686
4,007,908
4,351,624
4,418,700
4,728,000
Franchise Fees, Penalties, and Other Taxes
1,075,209
944,084
1,040,425
1,073,138
1,003,318
1,083,169
1,121,455
1,158,779
1,181,160
249,298
Licenses & Permits
3,903,026
1,440,972
1,387,337
1,136,966
1,470,588
1,524,915
2,747,488
1,538,267
1,594,254
$ 23,002,885 $ 23,423,417
Intergovernmental Revenue
1,706,197
1,611,570
1,929,121
2,066,191
1,875,027
1,827,216
2,010,236
1,842,692
1,882,916
Transportation Centers
4,816,505 4,975,795
5,037,042
4,023,940
3,453,836
4,170,065
4,543,399
4,023,264
4,225,000
Charges for Services
1,000,733
717,653
875,627
962,342
975,305
843,589
947,267
933,812
1,001,236
Fines & Forfeitures
396,707
330,660
271,561
265,575
251,501
227,420
207,723
263,404
250,942
Earnings on Investments
571,073
170,353
119,049
188,848
177,991
34,458
158,770
108,236
160,000
Rental Revenue
949,961
912,091
862,151
895,872
832,134
918,691
1,044,463
908,847
990,556
Miscellaneous and Project Reimbursements
163,025
243,991
386,271
477,845
500,936
392,249
215,122
305,000
182,000
Total Revenue
33,809,761
27,661,671
30,361,311
30,510,613
29,661,601
32,228,646
36,027,958
34,983,001
36,974,064
% increase vs. prior year
-18.2%
9.8%
0.5%
-2.8%
8.70/0
11.8%
-2.9%
5.7%
3.7%
Expenditures
Salaries
13,319,994
13,357,585
13,045,680
13,122,291
13,355,939
13,829,733
14,630,258
16,108,936
16,890,517
Benefits
4,404,800
4,555,786
4,622,295
4,483,006
4,831,242
4,855,709
5,041,460
5,774,964
6,236,673
Subtotal Compensation and Benefits
17,724,794
17,913,371
17,667,975
17,605,297
18,187,181
18,685,442
19,671,718
21,883,900
23,127,190
Contributions and Special Events
1,366,668
1,333,890
1,283,494
1,278,453
1,499,782
1,640,766
2,068,595
2,111,264
2,270,994
All Other Operating Expenses
7,038,794
4,892,123
4,990,731
5,524,989
5,857,957
6,470,525
6,597,626
7,444,029
7,773,781
Heavy Equipment Operating Charges
2,351,269
1,929,721
1,993,320
2,196,237
2,129,048
2,187,170
2,332,918
2,365,917
2,221,467
Heavy Equipment Replacement Charges
635,903
632,271
697,630
537,417
530,560
586,199
580,890
592,884
618,120
Dispatch Services
533,164
539,763
522,213
537,827
572,706
568,854
590,961
630,588
663,214
Total Expenditures
29,650,592
27,241,139
27,155,363
27,680,220
28,777,234
30,138,956
31,842,708
35,028,582
36,674,766
% increase vs. prior year
-8.1%
-0.3%
1.9%
4.0%
4.7%
5.7%
10.0%
4.7%
3.5%
Revenue Over (Under) Expenditures
4,159,169
420,532
3,205,948
2,830,393
884,367
2,089,690
4,185,250
(45,581)
299,298
2015 World Alpine Ski Championships
(250,000)
(250,000)
(250,000)
(250,000)
(250,000)
Pro -cycling event
(75,000)
(75,000)
(75,000)
2015 Nation's Event
(375,000)
(375,000)
(375,000)
(375,000)
Burton US Open
(400,000)
Vail's 50th Anniversary
(350,000)
Timber Ridge Investment
(8,000,000)
Castle Peak Senior Care Facility
-
-
(200,000)
(50,000)
Transfer to Capital Projects Fund
(441,000)
(3,742,673)
(1,845,800)
(52,000)
-
-
Transfer to Dispatch Services Fund
(22,338)
Transfer to Winter Marketing VLMD
(550,000)
Revenue Net of Transfers & New Programs
3,168,169 4205532
(5365725)
659,593
(142,633)
(7,010,310)
3,285,250
(692,919)
249,298
Beginning Fund Balance
19,834,717 23,002,885
23,423,417
22,886,692
23,546,285
23,403,652
16,401,973
19,687,223
18,994,304
Ending Fund Balance
$ 23,002,885 $ 23,423,417
$ 22,886,692
$ 23,546,285
$ 23,403,652
$ 16,393,342
$ 19,687,223
$ 18,994,304
$ 19,243,602
As % of Annual Revenue
55%
54%
52%
10/20/2015
7�x
Ir
f, At
Table of Contents
Introductions & Point of Contacts
Revenue and ROI
2015 Marketing Overview
Event Budget - 2016Page 9
Burton US Open Snowboarding Championships: Mar 2-7, 2015
Ian Warda
Office: 802.651.0486
Mobile: 720.937.5817
lanw@burton.com
ILA#, =S
r
Town of Vail I CSE 1 10/20/15 3
10/20/2015
Estimated Return on Investment: Attendee Expenditures
Return on Investment: Funding vs. Impact
2015 event funding
$400,000.00
Direct economic impact to TOV $3,081,167.56
Economic impact payback ratio
(incremental community economic
impact per dollar of event funding)
• The daily economic impact per attendee was
$143
• The direct economic impact to Vail by attendees
was $3,081,167.56
$7.70 ROI to Vail (based on attendees): $7.70 in
community economic impact for every dollar
contributed in the partnership
Direct Economic Impact to TOV per Attendee -Day
Restaurants/Bars/
Total Prepared Food
Vendors
T
U
a p
$300
E�
c_, 0
$200
E m
0
o Q
$100
o
U
UJ a
$0
Town of Vail I CSE 1 10/20/15
$65
Lodging Shopping
$31 $27
Recreation (skiing,
lessons, rentals,
etc.)
W --1
$12
Other items
excluding lodging
1
10/20/2015 4
Estimated Return on Investment: Tax Revenue
• It can be inferred that the USO continues to be a strong contributing factor
in the positive growth seen with local tax revenues over the last three
years. In 2015, tax revenues came in at a historic high, up 2.7% or
$108,339 from budget and up 7.1% or $269,159 from March 2014.
2015 $3,586,776
$4,057,344
2014 $3,477,419
$3,778,625
2013 $3,209,239
$3,690,232
0 .
TOWN OF VAILt
Town of Vail I CSE 1 10/20/15 5
10/20/2015
Estimated Return on Investment: Parking Revenue
Vail Village 81599 6,913 61803 71692
Ca rs
Vail Village $ $66,014.30
Lionshead Cars 5,449
Lionshead $
Total Revenue
$55,723.80
$121,738.10
$59,486.00
4,893
$49,170.00
$108,656.00
$58,925.00
4,596
$43,222.00
$102,147.00
$70,243.00
4,863
$51,445.00
$121,668.00
• The 2015 USO also helped generate increases in local parking revenues,
up 12% from 2014.
kI
TOWN OF U'A1L#
Town of Vail I CSE 1 10/20/15 6
10/20/2015
Brief descriptiun or the estimated benefits to the Town orva including an estimated f or incremental ruum niubb and
increased spcndinl; generated by the 2015 Burton US Open.
Estimated Incremental Ruum Nights. and Revenue Generated by the 2015 Burton US open ar5nowboarding.
2015 Estimated Incremental Spending
fncrrrternrulHuonr ti'iylers
li'stimaled total cvnnt altcndancr:
21,500 (Unique Aucndres)
Those who camejuar far the event_
60%
Overnight Visitors to Region:
5L%
Overnight Visitors staying in Vail lodging:
69%
Average nights stay in Vaal:
5
Total Incremental Roam Nights:
11,349- ('Double ticcupancc, 2ppi mum)
IACrPln—wf Sp—ding
Eslimatcd auentlance per day:
5,375
Average amuunt spent:
S112
Event Days:
4 (Duns nut include practice days)
Total Incremental Spending;
S2A08,000
Average ludbing price per night:
S5-1 (Murch `15 ADR provided by 70� i
Incremental mum nights:
L L.349
Subtotal spent an lodging:
$6,139,809
Number of days in Vail nut Fur event:
1.0
\'urnber of people slaying additiunal days:
2,150(10%)
Average amuunt spent per day:
S t 12
Subtolal spenl on nun -went days:
$24U,800
Total Estimated Incremental Spending: 58,788,609
2015 Town 0f VIiI Estimated Return ua Investment
Town or Vail 2015 Innes tmcnt $400,000
Total Value of TR impressions (1.755,72].717 prim. digital, suciai and
broademl impressivas) + the estimated saluv lu Vail for plubxl TV
exposure (based un 2014 figurm)
Return on lnveslment via YR Event Related Impressions
Est. Incremental Ruum Nights Generated (Double Occupancy)
Est. Incremental Spending Generated
Tax Receipts (Lodging - 41%)
Tax Receipts (Sales - 4%)
Tax Receipts (Vail Local Marketitig District - Lodging Only 1.41%)
Tuwl Tawn of Vail Tax Receipts
As a percentage of Total TOV March Tax Receipts
Return on lnreslment through Incremental Spending
in the Town of Vail
k
$24.841.502
6044-1
11,349
S8,788,609-
5245,592-
5105,952
S85,957-
S437,501 -
10%
9%
C6C
+►1J
rn��
CV
Q.
rn�
`V
�F
zj
0
Z
BURTON
U•S-OPEN
SNOWBOARDING CHAMPIONSHIPS
TOTAL U•S•OPEN IMPRESSIONS ........ 16,168,048,842
SPECTATORS ............................ 65,396
MEDIA IMPRESSIONS
Print........................................................... 11,189,591
Broadcast...................................................... 104,633,991
Online........................................................ 1,639,900,135
TV IMPRESSIONS
USO TV Distribution (potential HH including all airings for over 695 transmissions)......... 14,341,366,935
—Verified audience of 36.85 Million in 10 monitored and analyzed key markets.
Please see the USO Repucom Report for further anal9sis **
WEBCAST IMPRESSIONS
USO Webcast Views ................................................... 201,030
SOCIAL/DIGITAL MARKETING
Front Range Cable TV (Comcast, Direct, Dish Network) ..........................
843,000
BurtonUS Faceb0A.................................................
Burton US Twitter ..................................................
7,411,232
19,422,905
PRINT ADVERTISING
•
Burton lnstagram..................................................
13,045,584
OUT OF HOME ADVERTISING
BurtonYouTube....................................................
1,195,314
Colorado Convention Center Digital Billboard - 1126 - 218 .......................
211,316
Red Bull Social Channels .............................................
4,280,493
Westword Online E. Newsletter ............................................
25,168
World Snowboard Tour Facebook..........................................
184,607
,
World Snowboard Tour Instagram...........................................
3,325
Vail Facebook .......................................................
450,171
Vail Twitter.........................................................
409,844
Vail Inst agram .....................................................
1,611,000
Burton.com.......................................................
2,956,233
BROADCAST ADVERTISING
Front Range Cable TV (Comcast, Direct, Dish Network) ..........................
843,000
TV8...............................................................
800,000
PRINT ADVERTISING
Total Print Ad Impressions ...........................................
15,247,816
OUT OF HOME ADVERTISING
Idaho Springs Billboard - 219 - 318 ........................................
807,240
Colorado Convention Center Digital Billboard - 1126 - 218 .......................
211,316
Loop Rides..........................................................
765,000
Westword Online E. Newsletter ............................................
25,168
GRASSROOTS MARKETING
Event Collateral ....................................... .............. 123,516
KZYR THE ZEPHYR Radio Advertising ....................................... 168,000
KMST Radio .......................................................... 60,000
KKCH Radio......................................................... 320,000
Pandora............................................................ 350,000
n
rn
N
O
N
O
F_
N
In
2016 US Open Budget
Marketing
Social / Digital Marketing campaign
Print Ads
Radio Ads
TV Buy
Grassroots Marketing Campaign
Retail Marketing
Music Licencing
TTR Fees
Television Production
Televison Time Buy
Webcast Production
TV/Webcast Satellite
Event Production -
Event Collateral
In -Town Activations
Kickoff event
Signage
On -Site Activation
Party Production and Talent
Speedrail Fencing
Event Infrastructure
Event Staff
Shipping
Apparel/ Backpacks
Prize Money
Storage
Porta Potties
Storage Containers
Bicycle Barricade
Chemicals
Conduit
Equipment Rentals
Trash
Electricians
Snowmaking
Resort Labor
Diesel / Propane
Internet Charges
Office Supplies / Equipment
Miscellanious Resort Expenses
SPT Service Fee
Rail Build
Machine Use and Labor
Registration and Scoring
Tents
Sound
Jumbotron
Lighting
Stage
Security
Scaffolding
Office Trailers
Power Distribution
Radios
Medical Consultation
Rider Shuttles
Event Production
Travel / Lodging / Meals
Catering / Meals / Hospitality
Conference Services
Lodging
Travel
Transportation
$ 1,010,400
$ 20,000
$ 13,000
$ 12,400
$ 20,000
$ 15,000
$ 20,000
$ 12,000
$ 30,000
$ 563,000
$ 200,000
$ 90,000
$ 15,000
$ 2,721,500
$ 63,000
$ 60,000
$ 31,000
$ 85,000
$ 79,000
$ 221,000
$ 30,000
$ 42,500
$ 58,000
$ 5,000
$ 50,000
$ 342,000
$ 5,000
$ 1,500
$ 6,500
$ 5,800
$ 2,000
$ 2,500
$ 7,200
$ 3,400
$ 5,700
$ 176,000
$ 72,000
$ 40,700
$ 4,200
$ 2,000
$ 25,000
$ 129,000
$ 42,000
$ 67,000
$ 42,000
$ 82,000
$ 79,500
$ 75,000
$ 25,000
$ 30,000
$ 100,000
$ 104,000
$ 15,000
$ 54,000
$ 14,000
$ 12,000
$ 9,000
$ 416,000
$ 975,000
$ 150,000
$ 28,000
$ 743,500
$ 38,500
$ 15,000
Lp 1�11►�~� otal $ 4,706,900
21.47%
57.82%
20.71%
TOWN OF VAIL
2016 PROPOSED BUDGET
2nd Reading of
Ordinance No. 15, Series 2015
October 20, 2015
10/20/2015
Town of Vail
Proposed 2016 Budget
Table of Contents
2016 Budget Highlights 1
Major Revenue Analysis 12
Summary of Changes in Personnel 13
Ten -Year Summary of Budgeted Positions by Department 14
Employee Benefits Summary 16
This report shows the list of employee benefits by percentage and costs.
General Fund Revenue and Expenditures 17
This schedule shows the major revenue and expenditures by category
in the General Fund
Contributions and Special Events
19
Capital Projects Fund Revenue and Expenditures 25
This schedule shows revenue by type and expenditures by project in the Capital
Projects Fund for 2015, Proposed 2016, and 2017 - 2020 plan
Real Estate Transfer Tax Fund Revenue and Expenditures 28
This schedule shows revenue by type and expenditures by project in the RETT
Fund for 2015, Proposed 2016, and 2017 - 2020 plan
Unfunded Projects 31
This schedule shows a listing of potential future projects that are currently not
reflected in the proposed budget or long-term plan
Marketing (Business License) Fund Revenue and Expenditures 32
Conference Center Fund Revenue and Expenditures 32
Heavy Equipment Fund Revenue and Expenditures 33
Health Insurance Fund Revenue and Expenditures 33
Dispatch Services Fund Revenue and Expenditures 34
Timber Ridge (Enterprise) Fund Revenue and Expenditures 35
10/20/2015
Financial Overview
The Town of Vail 2016 budget proposal presented in this document reflects the town's
vision to be the premier international mountain resort community in a fiscally responsible
manner. There are no dramatic changes proposed from the current year, and continues
to provide the high level of service the town is known for in both day-to-day operations
and special event support.
The Town is underway with several major capital projects, including a renovation of the
Clubhouse at the Vail Golf Course and Nordic Center, construction of a new 1-70
Underpass, a new skate park at Lionshead and the reconstruction of Booth Creek Park.
Historically the town has funded all capital projects through the Capital Projects Fund,
and later through the Real Estate Transfer Tax fund for eligible projects. Now the town
has more options and several of the town's more recent (and future) major projects have
other sources of funding including: Vail Reinvestment Authority bonds and other Tax
Increment Financing (TIF) revenue and cost sharing with the Vail Recreation District.
The various sources of funding for capital projects has enabled the town to cash -fund
many projects, while building reserves for the town. Vail Reinvestment Authority (VRA)
is the only town entity with outstanding long term debt, with $11.6 million in bonds issued
in 2010. These bonds are scheduled to be paid off by 2030, and are repaid with
incremental property taxes collected within the Lionshead tax -increment financing
district. The bonds funded such improvements as the Lionshead Transit and Welcome
Centers, entry portals into the Lionshead Village, renovation of the Vail Library, a new
entrance into the Lionshead parking structure and reconstruction of the Sundial Plaza in
the Lionshead Mall area.
The projected 2016 budget results in an operating surplus of $299,298 before funding of
$50,000 to Castle Peak Senior Care contingent upon other municipalities matching
funds. After funding this from town reserves, the General Fund balance at the end of
2016 is projected at $ 19.2 million, or 52% of annual revenues.
REVENUE
The town's 2016 budget is funded by a projected $63.3 million net revenue budget.
Net revenues exclude inter -fund charges and transfers. 2016 projected revenues are
0.7% higher than 2015 amended and a 2.5% decrease from 2014. The below chart
identifies the various sources of town revenue:
10/20/2015
Rent, Fines &
Miscellaneous
6%
Charges for Services
3%
Transportation
Centers
7%
Financial Overview
2016 Net Revenue Projection:
$63.3M
Transfer from VRA
6% —\
Licenses MW
and ReaR Estate Transfer
Permits Tax
3% 10% Ski Lift Tax
Franchise Fees
9%
Intergovernmental
Revenue
5%
Earnings on
Investments
1%
LOCAL TAXES: Six revenue sources make up local taxes and generate 70% of the
town's annual revenues: sales tax; property and ownership tax; use tax; ski lift tax; real
estate transfer tax; and franchise fees.
A 4% general sales tax will produce approximately 40% of annual revenue for 2016.
The $25.6 million of sales tax is projected at an increase of 4.5% from the amended
budget for 2015 and a 7.1 % increase from 2014. Sales tax revenue is influenced by a
number of factors including the general economy, tourism and snowfall, special events
and redevelopment activity. Sales tax revenue is seasonal, with approximately 70% of
the total generated during the ski season which is defined as November through April.
The chart below compares sales tax growth with inflation. The town typically outpaces
inflation, with the exception of the economic downturn in 2009 and 2010. However,
annual sales tax growth in 2014 significantly outpaced inflation.
2
10/20/2015
26.0
24.0
22.0
20.0
18.0
16.0
14.0
12.0
10.0
8.0
6.0
4.0
2.0
0.0
Financial Overview
Sales Tax Compared with Inflation
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Budget
288.0
270.0
252.0
234.0
216.0
198.0
1180.0
L Q
162.0 E
144.0 „
126.0 U a
108.0
90.0
72.0
54.0
36.0
18.0
Vail Reinvestment Authority (VRA) was created on November 4, 2003 to oversee
development and redevelopment of identified blighted areas within the town. The
Authority is funded with incremental property tax collected on redeveloped properties
within the district. The VRA will reimburse the town's Capital Projects Fund for various
capital projects in Lionshead. For 2016 this includes the town's portion of the 1-70
Underpass. These funds, totaling $3.5 million in 2016, represent approximately 5.5% of
funding available for town spending. In prior years these funds have provided up to 13%
of annual town revenues.
Real Estate Transfer Tax (RETT) is a 1 % tax on transfers of property within the Town
of Vail. This tax is the primary revenue source in the Real Estate Transfer Tax Fund
whose use is restricted to parks, recreation, open space, and environmental
sustainability. Real Estate Transfer Tax collections of $6.5 million represent 10% of total
annual revenues. This is a 5% increase from the 2015 amended budget.
Property and Ownership Tax of $4.9 million will generate 8% of total revenues for
2016. 2016 revenues are projected to increase 14.2% from 2015 amended based on
the most recent report from the County Assessor's office. The current base mil levy is
4.69 and constitutes 10% of the average taxpayer's property tax bill.
In November 2000, Vail's electorate approved lifting the revenue limitation placed on
property tax revenue by the Tax Payer's Bill of Rights (TABOR) approved by Colorado
voters in 1992. Property values are reassessed every two years, providing potential
increases or decreases in the even years. However, the base mil levy cannot be
increased without a vote.
3
10/20/2015
Financial Overview
Use Tax collections are estimated at $1.5 million for 2016, a 14% decrease from 2015
amended budget due to several large projects in 2015. The estimate is based on a five-
year history, and does not assume any major redevelopment projects. Both 2014 and
2015 included major redevelopment projections such as the Strara, Marriott Residence,
the Eastern Portion of Timber Ridge (now known as Lionshead) and redevelopment of
the Vail Valley Medical Center. In November 2007, voters approved the implementation
of a 4% construction use tax effective January 1, 2008. Revenue from this source is
allocated to the Capital Projects Fund.
Ski Lift Tax and Franchise Fees total $5.9 million and $1.2 million, respectively for
2016, representing 9% of the total annual revenue. The town assesses a 4% tax on all
admissions to the Vail ski area. The town also collects franchise fees from all the major
utilities operating in the Town of Vail. The fees are collected and paid by the local gas,
electric, telephone, and cable television companies. The rate is established by
ordinance and is different for each utility type. Lift Tax was projected with a 7% increase
over the 2015 amended based on a 5 -year history and new mountain activities. All
franchise fees are projected based on historical trends, and are accounted for in the
General Fund.
LICENSES AND PERMITS are expected to generate approximately $1.9 million, or 3%
of total revenues in 2016, up 3% from the 2015 amended budget. This revenue source
can fluctuate from a few large commercial and residential construction projects. The
2016 projection is based on historical averages. Licenses and permits are General Fund
revenues with the exception of the business license fee and recreational amenities fee
as described below.
Construction Fees, which include building permits, electrical, mechanical, and
plumbing permits, design review fees, plan check fees, variances, etc., are the largest
component of the license and permit category. Construction fees alone are budgeted at
$1.5 million in 2016.
The Business License Fee is restricted by ordinance for marketing and is recorded in
the Marketing Fund. This revenue of $332,000 is budgeted flat with the 2015 budget.
The Recreational Amenities Fee is assessed on new residential square footage. It is
accounted for in the RETT Fund and its use is restricted to parks, recreation, open
space, and environmental sustainability. With no major redevelopment projects
assumed, this fee is budgeted conservatively at $10,000 in 2016, flat with 2015
amended budget. Actual collections were approximately $338,000 in 2014 due to a
major redevelopment project.
INTERGOVERNMENTAL REVENUE supplies 5% of the total revenue ($3.2 million) and
includes federal and state grants, county sales tax, county road and bridge tax, highway
users' tax, cigarette tax, and E911 Authority Board. Revenue forecasts are obtained
from the contributing agencies or estimated based on trends. Federal and state grants
are recorded in the Capital Projects Fund, RETT Fund or the General Fund depending
upon their purpose. Lottery revenue is recorded in the RETT Fund and all other
intergovernmental revenue goes to the General Fund.
The E911 Authority Board is a conduit managed by Eagle County to fund emergency
communications from the surcharges it collects on phone bills. In 2016 the E911 board
will pay salary and benefits for the equivalent of two dispatch supervisors, six
M
10/20/2015
Financial Overview
dispatchers and a systems engineer in the Vail Communications Center. From 2010
through 2015, the E911 board covered eight dispatchers plus 2 supervisors and one
systems engineer to help participating agencies with the impact of the economic
downturn. In 2015, the number of dispatchers covered was reduced back to seven and
will again be reduced in 2016 to six. The agencies are covering the cost through
increased fees. 2016 contribution from the E911 board totals $742,627 and is accounted
for in the Dispatch Services Fund.
County Sales Tax The town receives fifteen percent (15%) of a 1% general retail sales
tax levied by Eagle County. This payment is pursuant to an enabling ballot question
approved by the voters and applies to all of the towns within the county. Collections
budgeted for 2016 total approximately $819,000.
County Road & Bridge The town collects a portion of the county's mil levy for road and
bridge based upon Colorado State Statutes. County road and bridge revenue for 2016
was budgeted based on the prior two year history, at $749,000. This revenue is
dependent upon what Eagle County sets for a road and bridge mil levy and the
assessed valuation for the town.
Highway Users' Tax The State of Colorado shares a portion of its gasoline tax based
upon the town's miles of roads in proportion to other municipalities in the state. This
revenue of $212,000 is budgeted at a slight increase with amended 2015 budget based
on information provided by the Colorado Municipal League.
TRANSPORTATION CENTERS located at Lionshead and in the Village generate 7% of
total revenues and are budgeted at $4.2 million for 2016, a 5% increase from 2015
budget and a 6.7% decrease from 2014 (a very strong year). This revenue source has
declined since 2010 (with a record $5.0 million) primarily due to an increased supply of
parking from both public and private amenities. Daily parking fees and parking passes
during ski season are the largest sources of this revenue.
CHARGES FOR SERVICES comprise 3% of the town's annual revenue. The largest
sources in this category include dispatching contracts and a contract with the Colorado
Department of Transportation (CDOT) for maintenance of the frontage roads.
EARNINGS ON INVESTMENTS currently generate less than 1% of the annual
revenues. The town's investment policy priority is safety, followed by liquidity and return.
EXPENDITURES
The town's expenditure budget for 2016 is $72.4 million excluding inter -fund transfers
and charges. This is a 7.4% decrease from the 2015 amended budget, mainly due to a
decrease in capital projects spending. 2015 included larger projects such as Ford Park
playground improvements, guest service enhancements, and the recreation path
reconstruction behind the Vail Town Library that will be completed in 2015. Included in
the 2016 amounts are capital projects that will be reimbursed from the Vail Reinvestment
Authority.
Fifty-nine percent of the expenditures are to provide municipal services and forty-one
percent to fund capital improvements.
10/20/2015
Financial Overview
Where the Money Goes
2016 Expenditures $72AM
Debt Service
Of
Capital Municipal
Improvements Services
41% 1111 59%
Within municipal services, 28% of spending is for public safety, including 12% for the
Vail Police Department, 6% for Vail Public Safety Communications (which is county-
wide) and 10% for Fire prevention and suppression. Fifteen percent of the total is spent
on transportation and parking, which includes the free bus system and free and paid
parking in the parking structures and at the Ford Park softball and soccer fields. Public
Works and Streets account for 11 % of spending. This includes daily repairs and
maintenance of the town's infrastructure and support of special events, but not new
capital or items that extend the life of existing capital. Facility and fleet maintenance at
10% includes daily repairs and maintenance of town -owned buildings and equipment
and operation of the Donovan Pavilion, Lionshead Welcome Center and Grand View, but
again not new capital or items that extend the life of existing capital.
Where the Money Goes
Municipal Services by Area
Facilities & Fleet
Maintenance
10% AA
Transportation
& Parking
Parks & AIPP
4%
Public Works &
Streets
11%
Contributions,
Marketing, &
Special Events
7%
Health and
Emloyee Housing
`` 2%
Library
2%
Di
Public Safety
Communications
6%
Town Officials
4%
Administrative
Services & Risk
_Community Management
Development 11%
6%
10/20/2015
Financial Overview
Another way to look at how the town spends its money is to look at expenditures by
category. The major categories within municipal services are Salaries; Benefits;
Contributions, Marketing and Special Events; and Operating, Maintenance and
Contracts (All other Operating Expenses). Salaries, which represent about half the total
expenditures, include full-time, part-time and seasonal salaries, overtime, bonuses, and
special pay categories. Benefit costs include: health insurance, disability coverage,
worker's compensation, pension, life insurance, unemployment, Medicare and wellness
or ski pass package. Contributions, Marketing, and Special Events include the funding
provided by the town to local non-profit and marketing organizations as well as the
Commission on Special Events. This category does not include marketing expenditures
of the Vail Local Marketing District, which are reported separately. Included in the
category of operating, maintenance and contracts are: utilities; property and liability
insurance premiums; fuel and parts for vehicles; other professional fees; repairs and
maintenance for facilities and equipment; office and general operating supplies; and
operating leases and rentals.
Where the Morey Goes
Municipal Services by Category
All Other
Operating -
Expenses
30%
'e.
Salaries
46%
Contributions,
Marketing, enefits
Special Events
7%
The town's staff includes three basic categories of employees: 1) full-time regular, 2)
fixed term and/or externally funded, and 3) part-time or seasonal. Full-time regular staff
positions are fully funded by the town, generally work 40 hours per week, and have a full
benefits package. Fixed -term and/or externally funded positions may be full or part-time
with negotiated benefits and are filled for a period of time determined by workload and/or
contract or until external funding is no longer available. Part-time employees work 30
hours a week or less and seasonal employees work 40 hours a week, but less than half
a year in a position. The town reports staffing in terms of full-time equivalents or FTE's
to provide a common measure. One FTE equals 40 hours a week or 2,080 hours a
year. For example, a part-time employee working 20 hours equates to .5 FTE and a
seasonal employee working four months a year equates to .33 FTE.
7
10/20/2015
350
300
250
200
150
100
50
0
Financial Overview
BUDGETED POSITIONS BY TYPE
(Full-time Equivalent Positions)
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
OF uI�Time Regular Base Force ■Seasonaland Part -Time Positions OF ked -Term and E xternalty F u nded Positions
The town's operations are supported by 300.3 full time equivalent (FTE) positions in
2016, up 12.17 from 2015. Of these, 259.5 are full-time regular employees. The majority
of the increase in headcount (7.16 of the 12.17) is to account for current personal
already providing services previously approved by Council, such as increased bus
service during the summer months and parking hosts that not only direct guests when
entering the parking structure, but also monitor structure capacity and cleanliness. The
remaining shifts in headcount include 2 full-time maintenance workers offset by the
elimination of a seasonal maintenance worker (.46); Conversion from seasonal to full
time a heavy equipment operator/irrigation tech, offset by the elimination of 2 seasonal
positions (net impact +.02 FTE); the addition of 1 full time Police investigator; conversion
of a contracted special events position to 32 -hour work week regular employee (0.5);
conversion of a Human Resources coordinator to full-time from seasonal (0.5);
extending the season for 2 out of 6 Forest Health Crew who previously worked a shorter
season (0.5); an increase in Fire Department headcount by 1 fire fighter; increase hours
in seasonal Library staffing (0.2); and the elimination of an intern position (-0.25).
SALARY AND WAGES
The 2015 budget includes funding for performance based merit increases for full-time
employees (up to 5%). Most employees are eligible for merit increases on June 1.
BENEFIT COSTS
Employee benefits are projected at $7.6 million, representing 40.8% of base salary
expense for 2016. For full-time employees, benefits average 41.0% of salary and for
seasonal employees, benefits average 38.7% of wages. These cost estimates include
the impact of the Affordable Care Act. The largest single component of benefit cost is
10/20/2015
Financial Overview
health insurance at 50.4%. The town is self-insured and has stop -loss coverage from an
outside insurer to protect against significant claims. Coverage is offered to full-time
employees and their dependents, as well as employees qualifying under the Affordable
Care Act. Health care expenditures are recorded through the Health Insurance Fund.
The next largest component of the benefits cost is employee pension comprising 35.4%
of the total benefits. The town's full-time pension plan contribution ranges from 11.15%
to 17.15% of salary, depending on length of service. Seasonal and part-time employees
receive a 1.5% contribution. The contribution for full-time employees is somewhat
higher than most private sector employers because town employees are not part of the
Social Security system.
Pensio
36%
Benefits Costs
Medicare wellness Benefit 2016 $7.6M
3% 2%
Insurance Life, Disability,
4% and
Unemployment
Insurance
5%
trance
CAPITAL IMPROVEMENT PROGRAMS
The capital improvement programs include purchases of property and equipment and
improvements or capital maintenance that extend the asset's useful life. The majority of
capital costs are incurred in the Capital Projects and Real Estate Transfer Tax (RETT)
Funds. Heavy equipment replacement vehicles, except for buses and fire trucks, are
purchased from the Heavy Equipment Internal Services Fund. Capital items costing less
than $5,000 are included in the General Fund by department. The Facility Maintenance
and Parking Structure capital maintenance projects are included in the Capital Projects
Fund. The town prepares a five-year capital plan for the Capital Projects and RETT
Funds.
The capital improvements program reflects the town's vision to be "the premier
international mountain resort community." Total Capital Improvement Programs from
both the Capital Projects Fund and RETT Fund are budgeted at $29.7 million in 2016.
0
10/20/2015
Financial Overview
Real Estate Transfer Tax Fund Projects
In addition to ongoing annual operating costs of $2.9 million, Council has agreed to
another $154,010 in contributions to non-profit organizations eligible for funding under
the "Services" tier of Council contributions, such as the Betty Ford Alpine Gardens and
Walking Mountains. Other noteworthy projects include: construction of recreational
courts at Golden Peak ($1.1M), water quality and storm water improvements ($1.0M),
and redevelopment of Booth Creek Park ($2.1 M). Additional details are shown in the
Real Estate Transfer Tax Fund Five -Year Projection.
Capital Project Fund Projects
Noteworthy projects for 2016 include: Annual capital maintenance of town facilities,
parking structures, technology and streets totaling $2.7M; various equipment for the
police department including external defibrillators in police cars ($9.9K), a public safety
ID printer ($8.7K), and 20 body worn cameras ($69.6K); East Vail Fire Station
renovations ($1.5M); the replacement of 8 buses ($3.5M); and major bridge repairs to
West Forest Bridge and Kinnickinnick (West) Bridge ($350K each). Council agreed to
include a $500,000 contribution to the Colorado Ski Museum towards a reconstruction of
the facility. A renovation to the municipal building is proposed at an estimated $5.0
million for 2016. Projects within Lionshead that will be funded by the Vail Reinvestment
Authority include $3.25 million (town's share only) to begin construction of a new 1-70
underpass, as well as design work on enhancements to the Dobson Plaza and to
improve the connection between the East Lionshead Circle bus stop and Dobson Arena
($100K each). Additional details are shown in the Capital Projects Fund Five -Year
Projection included in the Appendix.
Heavy Equipment Fund
This is an internal services fund that manages the maintenance and repair of town
vehicles and equipment and the purchase of replacement vehicles other than buses and
fire trucks. Costs are charged back to the departments based on their use of the
vehicles and equipment. The Heavy Equipment Fund (HEF) includes approximately
$821,400 to purchase various vehicles in 2016. The vehicles are scheduled to be
replaced at determined intervals. Funding for the HEF consists of charges to
departments using the equipment and sales or trade-ins of old equipment.
Timber Ridge Enterprise Fund
The 10 acre property at Timber Ridge is owned by the town, with the eastern half of the
property under lease to Lion's Ridge Apartment Homes with no lease payment for ten
years. The Timber Ridge Enterprise Fund includes only the operating budget for the
western half of the property (96 units, with 54 units under master lease to Vail Resorts).
The 2016 proposed budget reflects a surplus of $86,628 after payment of all operating
expenses, principal and interest due to the capital projects fund, and $236,000 set aside
for capital projects. Specifically the capital improvements include the first phase of Vail
Resort's leased units (18 units of the 54). The improvements are tentatively planned
over a 3 -year timeframe and will be offset by rent increases for those units.
FUND BALANCES
Projected fund balances for all funds at 12/31/16 are $40.8 million compared to $49.9
million projected for the year ending 12/31/15. The ending fund balance of the General
Find is projected at $19.2 million, representing 52% of annual revenues. It is
recommended that the General Fund be at least 25% of the budgeted revenues. The
10
10/20/2015
Financial Overview
Capital Projects Fund and RETT Fund are projected to have ending fund balances of
$13.6 million and $2.0 million, respectively at the end of 2016.
BONDED DEBT
The town celebrated the final payoff of bonds originally issued to fund construction of the
parking structures in Vail Village and Lionshead at the end of 2012. The payoff
eliminated approximately $2.0 million per year in the town's Capital Projects Fund
previously used for annual debt service payments.
During 2010, the Vail Reinvestment Authority (VRA) sold $11.9 million in bonds for
public improvements in Lionshead. Two series of bonds were issued to take advantage
of Build America Bonds (BABs) which reduce the overall interest cost due to a subsidy
paid by the federal government. Using the BABs will save the VRA approximately
$700,000 of interest. Net interest cost to the VRA for these bonds is 4.2%, with the
Series 2010A bonds having a final maturity of 2018 and Series 2010B bonds having a
final maturity of 2030.
11
10/20/2015
Major Revenue Analysis
2016 Proposed Budget
10/20/2015
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Amended
Proposed
Comments
General Sales Tax 18,913,138
19,631,366
16,913,338
17,676,115
19,581,414
20,046,455
21,999,999
23,881,130
24,486,000
25,588,000
2016 proposed at 4.5% increase from 2015 amended budget
5.2%
3.8%
-13.8%
4.5%
10.8%
2.4%
9.7%
8.6%
2.5%
4.5%
RETT Tax 6,536,118
9,091,917
2,513,481
6,950,701
4,403,706
5,452,937
4,725,589
6,849,449
6,190,000
6,500,000
2016 5% increase from 2015 forecast; YTD 2015 is pacing behind of 2014 at this time by 3%
4.7%
39.1 %
-7241/.
176.5 %
-3660/.
238%
-13.3 %
4490/6
-960%
5.00/6
2016 still a 5% decrease from 2014 actual, a record year since 2010
Parking Revenue 4,618,882
4,816,505
4,975,795
5,037,042
4,023,940
3,453,836
4,170,065
4,528,137
4,023,264
4,225,000
Up 5% from 2015 budget; still 6.7% less than 2014, a very strong year
12.7%
4.3%
3.3%
1.2%
-20.1%
-14.2%
20.7%
17.9%
-11.1%
5.0%
Property $ Ownership Tax 3,012,030
4,309,622
4,506,491
4,951,386
5,031,770
4,157,279
4,227,966
4,358,411
4,301,000
4,913,000
13% increase from 2014 actual collections; has been updated for latest County Assessor report
2.8%
43.1 %
4.6%
9.9%
1.6%
-174%
1.71/6
0.1%
-1.3%
14.2%
Final report expected in November
Lift Tax Revenue 3,039,619
3,277,703
3,048,011
3,357,717
3,529,125
3,433,686
4,007,908
4,351,624
4,418,700
4,728,000
2016 proposed at 7% increase from 2015 budget based on prior 5 -year history; 8.6% increase from
2.2%
7.80/6
-70%
10.2%
5.10/6
-271/6
16.70/6
15.1 %
1.5%
7.01/o
2014 actual; anticipate slightly higher than average increase due to new summer activities
Construction Fees 4,992,752
3,799,444
1,341,731
1,272,606
985,377
1,333,681
1,404,928
2,608,807
1,435,464
1,476,417
Up 3% from 2015 budget.
43.4%
-2390/6
-647%
-5.21/.
-22.6 %
3530/6
5.3%
4.40/6
-450%
2.91%
No major redevelopment projects assumed
Construction Use Tax -
608,483
713,582
1,103,119
721,002
1,221,734
1,360,585
1,803,853
1,800,000
1,545,000
2016 down from 2015 forecast because both 2014 and 2015 included major redevelopments.
N/A
17.30/6
54.60/6
-34.6%
69.40/6
11.4%
0.20/6
-0.2%
-14.21/.
Other Taxes 1,399,739
1,644,975
1,545,535
1,711,350
1,806,708
1,672,112
1,735,016
1,829,591
1,826,952
1,882,916
County sales tax (based on TOV sales tax), Road R Bridge, Hwy users revenue, etc.
2.4%
1751/6
-6.0%
10.70/6
5.6%
-740/6
3.8%
5.60/6
-0.1 %
3.1%
Federal / County Grants 59,542
-
203,765
3,785,144
1,596,040
916,067
82,630
474,399
897,582
544,800
2015 includes federal grants for bridges at Nugget Lane and Bridge Road ($358.8K) and
-96.6%
N/A
1757.6%
-57.81/.
-42.60/.
-91.0%
-45.6%
89.20/6
-39.39/o
CDOT funding oft -70 underpass $538.8K;2016includes federal grants for bridges
at Nugget Lane and Bridge Road
Earnings on Investments 2,624,092
1,841,335
460,234
330,216
539,541
492,015
426,975
674,027
281,895
370,167
2016 based on .7% return on available fund balance based on current trend
23.0%
-29.8%
-75.0%
-28.3 %
6341/.
-88%
-132%
579%
-58.2%
31.3 %
Rental Income 897,958
949,961
912,090
862,151
895,872
832,134
918,691
1,044,463
908,846
990,556
2016 less than 2014 actual due to a "catchup" payment in 2014; Employee housing currently full
8.5%
5.8%
-4.0%
-5.5%
3.90/6
-7.1 %
10.4%
24.2%
-13.0%
9.0%
E911 and Interagency Dispatch 1,528,608
1,657,622
1,904,572
1,908,591
1,958,581
1,915,218
1,982,170
1,931,359
1,896,556
1,918,280
Funding by E911 Authority Board and participating agencies
14.3%
8.40/6
14.91/6
0.20/6
2.60/6
-2.20/.
3.50/6
-2.6%
-1.8%
1.1
Vail Reinvestment Authority Transfers -
-
-
1,070,365
7,125,196
5,354,864
1,842,286
3,049,280
4,067,748
3;500,000
2013 for continuation of Guest Service Enhancements, LH parking entry, SunBird Park, etc
N/A
565.7%
-24.8%
-65.60/6
65.50%
33.4%
-14.00/.
2014 for LH Parking structure entry and parking equipment; 1-70 Underpass
2015 for I-70 Underpass ($1 M) and Frontage Rd improvements from LH Parking to Muni bldg ($3M)
2016 for I-70 Underpass ($2.2M)
All Other Revenue 7,222,738
6,389,765
4,885,916
7,957,308
6,463,634
4,725,743
4,725,539
7,522,484
6,316,050
5,116,307
In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare
43.2%
-11.5%
-23.50%
62.91%
-18.81/.
-26.9%
0.0%
59.20%
-16.01%
-19.0%
premiums, license revenue, administration fees collected from VLMD and RETT and other charges
for service such as out of district fire response and Police contracted services.
Total Revenue 54,845,217
58,018,698
43,924,542
57,973,811
58,661,907
55,007,762
53,610,347
64,907,014
62,850,057
63,298,443
% compared to Prior Year 9.3%
5.8%
-24.3%
32.0%
1.2%
-6.2%
-2.5%
21.1%
-3.2%
0779/6
10/20/2015
Town of Vail 2016 Budget
Summary of Changes in Personnel
From 2015 Original Budget to 2016 Budget
Amended
2015 Conversion New
Full-time Regular Positions
Special Events Coordinator 0.50
Maintenance Workers 1.00 1.00
Heavy Equipment Operator / Irrigation Tech 0.50 0.50
Fire Fighter 1.00
Bus Drivers (year-round) 8.00 -
8.00 2.00 2.50
Total Full-time Regular Positions: 12.50
Fixed -Term Positions
Investigator: Drug Unit 1.00
Human Resources Coordinator 1.00
- 1.00 1.00
Total Fixed -Term Positions:
2.00
Seasonal Positions
Intern - eliminate headcount
(0.25)
Forest Health
0.50
Heavy Equipment Operator
(0.50)
Maintenance Worker
(0.46)
Irrigation Tech
(0.48)
Parking Attendants (summer only)
1.44
Library
0.20
Bus Drivers (winter only)
(3.04)
Bus Drivers (summer only)
0.76
Human Resources Coordinator
(0.50)
(U84�t I .
Total Seasonal Positions: (2.33)
Total Changes to FTE Count: 7.16 2.00 3.01
12.17
- 13-
10/20/2015
TOWN OF VAIL 2016 BUDGET
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Full -Time Regular Positions - Funded by TOV
Town Officials 7.06 6.23 6.23 6.23 5.43 4.43 4.43 4.43 3.43 3.43 0.00
Administrative Services 19.68 21.02 20.35 20.35 19.35 19.35 19.40 21.40 24.60 25.10 0.50
Community Development
15.18
15.18
17.85
15.85
14.85
13.85
13.85
12.85
13.85
12.85
(1.00)
Fire
18.00
22.00
21.25
24.25
24.00
24.00
24.50
25.50
28.50
29.50
1.00
Police and Communications
54.50
54.50
54.50
55.50
53.75
54.75
54.25
54.25
55.25
56.25
1.00
Library
6.63
6.63
6.55
6.55
6.55
6.55
6.55
6.55
6.55
6.55
0.00
Public Works, Streets & Roads, Landscaping
31.75
31.75
30.80
30.80
30.80
30.80
30.80
34.30
36.30
40.30
4.00
Transportation & Parking
31.00
31.00
33.00
31.00
31.00
31.00
31.00
39.50
39.50
47.50
8.00
Fleet Maintenance
13.00
13.00
13.00
12.00
12.00
12.00
12.00
12.00
11.00
11.00
0.00
Facility Maintenance
20.00
20.00
20.00
20.00
20.00
18.00
16.00
16.00
17.00
17.00
0.00
Capital Projects
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Full -Time Regular
216.80
221.31
223.53
222.53
217.73
214.73
212.78
226.78
235.98
249.48
13.50
Fixed Term Employees
Administrative Services
-
-
-
-
-
-
0.50
-
-
1.00
1.00
Community Development
5.00
4.00
4.00
0.50
-
0.00
Fire
2.00
2.00
2.00
-
-
0.00
Police and Communications
3.48
3.48
3.00
-
1.00
1.00
Public Works, Streets & Roads, Landscaping
1.63
1.63
1.50
1.50
-
0.00
Capital Projects
1.63
1.63
1.50
-
-
0.50
0.50
-
0.00
Document Imaging
0.75
1.00
1.00
1.00
1.00
1.00
1.00
1.00
-
0.00
Total Fixed -Term
14.49
13.74
13.00
3.00
1.00
1.50
2.00
1.00
0.00
2.00
2.00
Externally Funded Employees
Police and Communications
9.00
9.00
9.00
10.00
10.00
10.00
10.00
10.00
9.00
8.00
(1.00)
Total Externally Funded
9.00
9.00
9.00
10.00
10.00
10.00
10.00
10.00
9.00
8.00
(1.00)
Total Full -Time Employees
240.29
244.05
245.53
235.53
228.73
226.23
224.78
237.78
244.98
259.48
21.70
- 14-
10/20/2015
TOWN OF VAIL 2016 BUDGET
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
2016
Positions
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Change
Seasonal Positions - Funded by TOV
Town Officials
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Administrative Services
0.59
1.19
1.94
1.94
1.94
1.94
1.94
1.94
1.69
1.19
(0.50)
Community Development
0.00
1.25
0.25
0.00
0.00
0.25
0.25
0.25
0.25
0.00
(0.25)
Fire
7.20
7.20
10.20
10.20
12.70
13.70
13.70
12.70
9.61
10.11
0.50
Police and Communications
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Library
1.70
1.70
1.70
1.70
1.70
1.70
1.70
1.70
2.20
2.40
0.20
Public Works/ Streets & Roads/Landscaping
11.42
11.90
12.86
10.46
10.46
10.94
12.38
9.14
8.64
7.20
(1.44)
(0.84)
Transportation & Parking
25.31
26.70
25.70
27.46
27.46
27.46
27.46
20.30
19.84
19.00
Fleet Maintenance
0.00
0.00
0.00
0.25
0.25
0.25
0.25
0.00
0.00
0.00
0.00
Facility Maintenance
1.38
1.38
1.38
1.38
1.38
1.38
1.38
0.92
0.92
0.92
0.00
Total Seasonal / Part -Time
47.60
51.32
54.03
53.39
55.89
57.62
59.06
46.95
43.15
40.82
(2.33)
All FTE's (Full -Time Equivalents)
Town Officials
7.06
6.23
6.23
6.23
5.43
4.43
4.43
4.43
3.43
3.43
0.00
Administrative Services
20.27
22.21
22.29
22.29
21.29
21.29
21.84
23.34
26.29
27.29
1.00
Community Development
20.18
20.43
22.10
16.35
14.85
14.10
14.10
13.10
14.10
12.85
(1.25)
Fire
27.20
31.20
33.45
34.45
36.70
37.70
38.20
38.20
38.11
39.61
1.50
Admin
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
0.00
Patrol
31.00
31.25
31.00
28.00
27.00
28.00
28.00
28.00
28.00
28.00
0.00
Investigation
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
6.00
1.00
Records
5.50
5.25
5.50
5.50
4.75
4.75
4.25
4.25
4.25
4.25
0.00
Dispatch
23.48
23.48
23.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
0.00
Police and Dispatch Total
66.98
66.98
66.50
65.50
63.75
64.75
64.25
64.25
64.25
65.25
1.00
Library
8.33
8.33
8.25
8.25
8.25
8.25
8.25
8.25
8.75
8.95
0.20
Public Works, Streets & Roads
44.80
45.28
45.16
42.76
41.26
41.74
43.18
43.44
44.94
47.50
2.56
Transportation & Parking
56.31
57.70
58.70
58.46
58.46
58.46
58.46
59.80
59.34
66.50
7.16
Fleet Maintenance
13.00
13.00
13.00
12.25
12.25
12.25
12.25
12.00
11.00
11.00
0.00
Facility Maintenance
21.38
21.38
21.38
21.38
21.38
19.38
17.38
16.92
17.92
17.92
0.00
Ca ital Pro'ects / Fixed Term
2.38
2.63
2.50
1.00
1.00
1.50
1.50
1.00
0.00
0.00
0.00
Total FTE's
287.88
295.37
299.56
288.92
284.62
283.85
283.84
284.73
288.13
300.30
12.17
- 15-
10/20/2015
Full -Time Regular Employees
Fee Based
Health Insurance
Group Term Life, Disability & Accidental Death
Ski Pass / Fitness
Sworn Officer Death and Disability Insurance
Subtotal Fee Based
Payroll Based
Pension Contribution
Medicare
Workers' Compensation Insurance
Unemployment Compensation Insurance
Subtotal Payroll Based
Total Full -Time Benefits
Part -Time and Seasonal Employees
Fee Based
Ski Pass / Fitness
Ski Pass / Fitness - Boards
Mini -Med Program
Health Insurance
Payroll Based
Pension Contribution
Medicare
Workers' Compensation Insurance
Unemployment Compensation Insurance
Subtotal Payroll Based
Total Part -Time and Seasonal Benefits
Total Benefits - All Employees
Town of Vail
Employee Benefits
2013
1.57%
2014
1.50%
2015
1.50%
2016
1.50%
Actual
% Salary
Actual
% Salary
Budget
% Salary
Proposed
% Salary
3,000,000
22.10%
3,150,000
21.60%
3,378,571
20.81%
3,384,274
19.78%
183,283
1.47%
196,514
1.30%
231,000
1.42%
231,000
1.35%
94,662
0.70%
86,121
0.60%
85,000
0.52%
85,000
0.50%
69,050
0.51%
81,078
0.60%
80,000
0.49%
80,000
0.47%
3,362,809
24.78%
3,513,713
24.10%
3,774,571
23.24%
3,780,274
22.09%
1,936,323
15.49%
2,143,813
14.70%
2,343,981
14.43%
2,680,014
15.66%
246,264
1.81%
176,354
1.20%
213,457
1.31%
226,119
1.32%
186,853
1.38%
245,019
1.70%
272,700
1.68%
274,000
1.60%
28,510
0.21%
47,144
0.30%
48,700
0.30%
51,300
0.30%
2,397,950
17.67%
2,612,330
17.90%
2,878,838
17.72%
3,231,434
18.88%
5,760,759
42.45%
6,126,043
42.00%
6,653,409
40.96%
7,011,708
40.98%
84,559 4.01% 76,110 4.10%
9,100 0.43% 9,100 0.49%
3,000 0.14% 0 0.30%
75,000 4.66%
9,100 0.57%
471,429 29.29%
75,000 4.62%
9,100 0.56%
465,726 28.68%
33,136
1.57%
28,110
1.50%
24,141
1.50%
24,359
1.50%
30,635
1.45%
26,647
1.50%
23,336
1.45%
23,547
1.45%
29,128
1.38%
30,842
1.70%
27,100
1.68%
26,000
1.60%
4,444
0.21%
5,934
0.30%
4,828
0.30%
4,872
0.30%
97,343
4.62%
91,533
5.00%
79,405
4.93%
78,778
4.85%
194,002
9.20%
176,743
9.60%
634,934
39.45%
628,604
38.71%
5,954,761
37.98%
6,302,786
38.30%
7,288,343
40.84%
7,640,312
40.78%
16
10/20/2015
TOWN OF VAIL 2016 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERALFUND
17
10/20/2015
2014
2015
2015
2016
Comments
Actual
Budget
Amended
Projection
Revenue
Local Taxes:
$ 23,881,131 $
24,486,000 $
24,486,000 $
25,588,000
2016 4.5% increase from amended 2015
Sales Tax Split b/t Gen'I Fund & Capital Fund
62/38
62/38
62/38
62/38
Sales Tax
14,322,000 $
15,181,000
15,181,000
15,865,000
Property and Ownership
4,358,411
4,301,000
4,301,000
4,913,000
Per County assessor preliminary information; 13% increase
Ski Lift Tax
4,351,624
4,418,700
4,418,700
4,728,000
2016 7% increase from 2015 budget
Franchise Fees, Penalties, and Other Taxes
1,121,455
1,158,779
1,158,779
1,181,160
2016 2% increase from 2015 budget
Licenses & Permits
2,747,488
1,538,267
1,538,267
1,594,254
2016 based on 5 year average
Intergovernmental Revenue
2,010,236
1,835,192
1,842,692
1,882,916
County stax, Road & Bridge
Transportation Centers
4,543,399
4,023,264
4,023,264
4,225,000
Up 5% from 2015 budget; still 6.7% less than 2014, a very strong year
Charges for Services
947,267
907,812
933,812
999,949
Mainly based on RETT mgmt fee; VLMD fee and VRA fee (flat); Volvo sponsorship
included
Fines & Forfeitures
207,723
263,404
263,404
250,942
Earnings on Investments
158,770
108,236
108,236
160,000
Based on 0.7% return
Rental Revenue
1,044,463
903,087
908,847
991,843
3% increase every two years for employee housing
Miscellaneous and Project Reimbursements
215,122
283,000
305,000
182,000
Total Revenue
36,027,958
34,921,741
34,983,001
36,974,064
Total 2016 revenue increase: $2.OM from 2015 amended
5.7%
Expenditures
Salaries
14,630,258
16,013,936
16,108,936
16,890,517
2016: 5% merit plus headcount requests
Benefits
5,041,460
5,774,964
5,774,964
6,236,673
Increase in $'s due to added headcount; otherwise healthcare rates flat
Subtotal Compensation and Benefits
19,671,718
21,788,900
21,883,900
23,127,190
5.7%
Contributions and Special Events
2,068,595
2,044,028
2,111,264
2,270,994
CSE and Council Contributions at 3% increase from 2015 amended; Add'I air service
to Charlotte & Oakland ($75K); Education & Enrichment events at $150K
All Other Operating Expenses
6,597,626
7,395,314
7,444,029
7,773,781
Heavy Equipment Operating Charges
2,332,918
2,365,917
2,365,917
2,221,467
Based on projected vehicle use
Heavy Equipment Replacement Charges
580,890
592,884
592,884
618,120
Based on HEF replacement schedule 5 -year plan
Dispatch Services
590,961
630,588
630,588
663,214
E911 Authority Board reduced staffing support by 1, and TOV %age use has increased
Total Expenditures
31,842,708
34,817,631
35,028,582
36,674,766
Total 2016 expenditure increase: $1.7M from 2015 amended
4.7%
Revenue Over (Under) Expenditures
4,185,250
104,110
(45,581)
299,298
2015 World Alpine Ski Championships
(250,000)
(250,000)
(250,000)2015
Final year
Pro -cycling event
(75,000)
(75,000)
2015 Nation's Event
(375,000)
(375,000)
(375,000)
2015 Final year
Castle Peak Senior Care Facility
(200,000)
Contingent upon matching funds from other municipalities
Transfer to Dispatch Services Fund
(22,338)
(22,338)
-
For overtime relating to 2015's
Revenue Net of Transfers & New Programs
3,285,250
(618,228)
(692,919)
249,298
Beginning Fund Balance
16,401,973
19,687,223
19,687,223
18,994,304
Ending Fund Balance
$ 19,687,223 $
19,068,995 $
18,994,304 $
19,243,602
As % of Annual Revenue
52%
EHOP balance included in ending fund balance -
not spendable
$ 690,000 $
690,000 $
690,000 $
690,000
17
10/20/2015
TOWN OF VAIL 2016 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERALFUND
Expenditures by Type:
2014
2015
2015
2016
Municipal Services:
Actual
Original
Amended
Proposed
Revenue
1,322,795
1,803,487
1,717,270
1,656,613
Local Taxes:
23,881,131
$ 24,486,000
$ 24,486,000
$ 25,588,000
Sales Tax Split b/t Gen'I Fund & Capital Fund
62/38
62/38
62/38
62/38
Sales Tax
14,322,000
15,181,000
15,181,000
15,865,000
Property and Ownership
4,358,411
4,301,000
4,301,000
4,913,000
Ski Lift Tax
4,351,624
4,418,700
4,418,700
4,728,000
Franchise Fees, Penalties, and Other Taxes
1,121,455
1,158,779
1,158,779
1,181,160
Licenses & Permits
2,747,488
1,538,267
1,538,267
1,594,254
Intergovernmental Revenue
2,010,236
1,835,192
1,842,692
1,882,916
Transportation Centers
4,543,399
4,023,264
4,023,264
4,225,000
Charges for Services
947,267
907,812
933,812
999,949
Fines & Forfeitures
207,723
263,404
263,404
250,942
Earnings on Investments
158,770
108,236
108,236
160,000
Rental Revenue
1,044,463
903,087
908,847
991,843
Miscellaneous and Project Reimbursements
215,122
283,000
305,000
182,000
Total Revenue
36,027,958
34,921,741
34,983,001
36,974,064
Expenditures by Type:
4,185,250
104,110
(45,581)
299,298
Municipal Services:
(200,000)
-
-
(50,000)
Town Officials
1,322,795
1,803,487
1,717,270
1,656,613
Administrative Services & Risk Management
3,840,106
4,480,678
4,492,059
4,840,508
Community Development & Housing
1,483,247
1,756,771
1,662,846
1,773,237
Police
4,665,440
5,096,446
5,117,297
5,239,360
Police Communications
590,961
630,588
630,588
663,214
Fire
3,626,938
3,966,997
4,019,597
4,037,519
Public Works & Streets
4,042,454
4,139,647
4,258,672
4,524,671
Transportation & Parking
5,408,556
5,845,336
5,955,336
6,436,330
Facilities
3,740,843
3,947,222
3,947,222
4,070,717
Library
829,319
877,265
887,265
878,404
Economic Development
2,292,049
2,273,194
2,340,430
2,554,193
Total Expenditures
31,842,708
34,817,631
35,028,582
36,674,766
Revenue Over (Under) Expenditures
4,185,250
104,110
(45,581)
299,298
Castle Peak Senior Center
(200,000)
-
-
(50,000)
2015 World Alpine Ski Championships
(250,000)
(250,000)
(250,000)
-
Pro -cycling event
(75,000)
(75,000)
-
-
2015 Nation's Event
(375,000)
(375,000)
(375,000)
-
Transfer to Dispatch Services Fund
-
(22,338)
(22,338)
-
Total Expenditures
32,742,708
35,539,969
35,675,920
36,724,766
Surplus Net of Transfers & New Programs
3,285,250
(618,228)
(692,919)
249,298
Beginning Fund Balance
16,401,973
19,687,223
19,687,223
18,994,304
Ending Fund Balance
$ 19,687,223 $
19,068,995 $
18,994,304 $
19,243,602
EHOP balance included in ending fund balance - $ 690,000 $ 690,000 $ 690,000 $ 690,000
not spendable
18
10/20/2015
2016 Contributions
The attached spreadsheet shows the staff recommended funding levels that are included in the
first draft of the Town Manager's 2016 budget. Signature Events and Services categories did
not need to submit an application; funding is proposed at a 3% increase from 2015 budget
levels.
New grant applications are only required every other year, 2017 being the next application year,
unless the applicant is requesting new or different levels of funding.
The items below outline requests received for new or different levels of funding than
requested for 2015 and document in-kind contributions approved by staff. All requests
were considered based on how the contribution or event fits into the overall Council Goals listed
below:
• Improve economic vitality
• Grow a balanced community
• Improve the quality of the experience
• Develop future leadership
The Educational and Enrichment Events (previously known as Tier IV, or Life -Long Learning)
are required to submit applications through the Commission on Special Events (CSE), which are
due in October. Staff has proposed an overall funding amount of $150,000 based on
recommendation of the CSE based on the prior year's submissions.
SIGNATURE (VAIL BRAND EVENTS)
A. Bravo! Colorado
BACKGROUND INFORMATION: Bravo! Vail Valley Music Festival is requesting a new contribution
of $77,500, in addition to the amount awarded in 2015. The new contribution will go towards
supporting London's chamber orchestra Academy of St. Martin in the Fields for a three performance
residency (June 23 — 26).
STAFF RECOMMENDATION: Staff recommends a 3% increase on prior year's contribution
($173,400 in 2015) to the New York Philharmonic and Philadelphia Orchestra, totaling $178,600
($89,300 each). Staff also recommends the equivalent in-kind use as awarded in 2015. This
includes the use of up to six days of Donovan for the Donavan Chamber Music Series and up to
three days use of Donavan for the Silver Oak & Twomey Series. Both will be limited to 6 hours per
day.
In addition, staff supports funding the $77,500 for the London chamber orchestra based on the
economic impact to the town.
B. Vail Jazz Foundation
BACKGROUND INFORMATION: The Vail Jazz Foundation is requesting a cash contribution of
$100,000 to fund 50 performances presented in Vail over 12 weeks in the summer, including an
opening night collaboration with Bravo!, the Jazz at Vail Square concert series (9 concerts), Jazz at
the Market (10 concerts), Jazz at Sweet Basil (10 concerts), Jazz After Dark (4 concerts) following
Bravo!, and Labor Day Weekend Jazz Party at Vail Square and the Marriott (11 performances). The
additional cash contribution would help fund the expansion of a Winter Jazz series in 2016
which would include a minimum of six performance dates between December 15th and April 10th
19
10/20/2015
The Vail Jazz foundation is also requesting in-kind donations of two half day rentals of Donovan
Pavilion, 4 half day rentals of The Grand View room, 60 discounted parking vouchers at Lionshead
Parking Structure, 250 Vail bags for Vail Jazz merchandise, and waived banner hanging fees for
the street banners at Covered Bridge, Lionshead, and one set of roundabouts.
STAFF RECOMMENDATION: Staff recommends a 3% increase over prior year's contribution
($72,000), for a total of $74,160, consistent with the overall increase granted to town operations.
Staff recommends in-kind use of two half day rentals of Donovan Pavilion and four half day rentals
of The Grandview room, both limited to six hours per day. While this event has become more
established and successful in the past several years, staff does not support a 39% increase in
financial assistance, the addition of parking vouchers, waived banner fees, or Vail bags as
requested.
SERVICES
C. Betty Ford Alpine Gardens
BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting an in-kind
contribution of one blue parking pass to be used by the Executive Director in addition to the town's
annual operating support.
STAFF RECOMMENDATION: The town has currently included a 3% increase to the annual
operating budget for the Gardens ($69,010 for 2016). Staff will grant the request of an additional
blue parking pass.
D. Eagle Valley Senior Life
BACKGROUND INFORMATION: The Eagle Valley Senior Life is the only organization in Eagle
County specifically for seniors with dementia and other disabilities and provides respite for
caregivers along with an opportunity for increased socialization and cognitive stimulation for
participants. EVSL has requested a contribution of $5,000 to support transportation for low income
participants.
STAFF RECOMMENDATION: Staff does not recommend funding as it is not an appropriate use of
taxpayer dollars for health & human services when the County maintains responsibility for these
services.
E. Children's Garden of Learning
BACKGROUND INFORMATION: Children's Garden of Learning is requesting a cash contribution of
$3,000 to fund playground and building maintenance and repairs and continued snow plow service
for the winter (valued at $5,000).
STAFF RECOMMENDATION: Staff does not recommend the cash funding of $3,000, however
staff does support the equivalent in-kind contribution as awarded in 2015 for plow services.
20
10/20/2015
IN-KIND REQUESTS
For details of all in-kind contributions approved by staff for the 2016 budget year, please refer to
page 17. The below items are included here because there are new or additional requests
being made.
F. Vail Junior Hockey Association
BACKGROUND INFORMATION: The Vail Junior Hockey Assn. currently receives 12 days of ice
valued at $15,855 (3 weekends during November, 2016 and one weekend in January, 2015) and
use of the Donovan Pavilion on four separate days (valued at $14,000). In addition, they are
requesting one parking pass for the Director of Hockey ($1,100) and 25 one -day parking coupons
($500) for tournament participants (November 18-20, 2016).
STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 9
requested), subject to approval and coordination with the Vail Recreation District for the ice time.
Staff recommends waiving the fee for a one day use, (not the four requested) Donovan Pavilion for
Monday -Thursday use, limited to 6 hours and contingent upon approval and coordination with the
Donovan Management Company regarding availability. However, the Hockey Assn. will be
responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as set-up, tear -
down, cleaning and utilities. If there are enough available days at Dobson remaining prior to this
event, staff recommends providing the full amount of days (days will be released by August 1St
2016). The parking request is estimated at a cost of $1,600. Staff does not support an increase
from the prior year's contribution.
G. Skating Club of Vail
BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 11
days of use of Dobson valued at $13,212 for two separate competitions: Vail Invitational
Championships in July 2016 and the Holiday Ice Shows in late December, 2016.
STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 11
requested) subject to approval and coordination with the Vail Recreation District. The Skating Club
will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning
and utilities. However, if there are enough available days remaining prior to this event, staff
recommends providing the full amount of days (days will be released by August 1 St 2016).
H. Special Olympics
BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 46
parking vouchers valued at $1,150 from January 4, 2016 through April 12, 2016. The days
requested are Sundays not including President's weekend.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years for
the Lionshead parking structure only, with one-time entry/exit coupons (total of 46).
I. Eagle River Youth Coalition
BACKGROUND INFORMATION: The Youth Coalition is requesting an in-kind use of Donovan
21
10/20/2015
Pavilion (valued at $3,500) to host the organizations largest fundraising event "Valley Tastings:
Food for Youth" in October 2016 as in the past two years. The in-kind donation would maximize the
fundraising efforts and re -direct those dollars to the organization's programming.
STAFF RECOMMENDATION: Staff recommends waiving the fee for a one day use of Donovan
Pavilion for Monday -Thursday use, limited to 6 hours and contingent upon approval and
coordination with the Donovan Management Company regarding availability. However, the Eagle
River Youth Coalition will be responsible for hard costs for use of the Donovan Pavilion such as set-
up, tear -down, cleaning and utilities, or any staff time if the 6 hours are exceeded.
J. Foresight Ski Guides
BACKGROUND INFORMATION: Foresight Ski Guides is requesting four blue parking passes
(valued at $4,400) for the 2015- 2016 ski season. Foresight provides parking to volunteer guides,
half of which drive from Denver who need to be parked and ready to meeting their visually impaired
participants by 8:30am. Local guides usually take public transportation and/or carpool. Foresight
provides challenging recreation opportunities to visually impaired participants (adults and children)
and guides.
STAFF RECOMMENDATION: Staff recommends providing two blue passes, as was approved in
the past several years.
K. Small Champions of Colorado, Inc.
BACKGROUND INFORMATION: Small Champions of Colorado is requesting in-kind services for
6 parking vouchers to use on nine winter Sundays (valued at $1,350). In addition they are
requesting a parking pass valued at $1,100 to use for their annual golf tournament silent auction.
This will help with fund raising and provide a meeting space for the small champions and their
families. Small Champions is also requesting to renew their agreement to use the Lionshead
Welcome Center as a meeting location on the same off-peak 9 Sundays from 9am-10am and
2:30pm-3pm and bus service for one day (Tuesday) (valued at $250) in June for the summer camp
event they host with the Vail Recreation District for children with disabilities.
STAFF RECOMMENDATION: Staff recommends the parking vouchers to be used on winter
Sundays, as well as continuing to use the Lionshead Welcome Center as a meeting location on
those same off-peak Sundays. Staff does not recommend the parking pass or bus service in June
due to bus service already at peak levels.
L. SpeakUp ReachOut
BACKGROUND INFORMATION: SpeakUp ReachOut is requesting in-kind use of Dobson Ice
Arena (valued at $1,321) to host the first annual Eagle County vs. Pitkin County Emergency
Responders Hockey Game for mental health and suicide awareness.
STAFF RECOMMENDATION: Staff recommends waiving the fee for a one day use of Dobson
Arena, contingent upon approval and coordination with the Vail Recreation District regarding
availability. SpeakUp ReachOut will be responsible for hard costs for use of the Dobson Arena such
as set-up, tear -down, cleaning and utilities.
22
10/20/2015
2016 Council Contribution Request Spreadsheet
TOWN OF VAIL FUNDING REQUEST
SIGNATURE EVENTS (VAILBRAND) *2016 off-year
Bravo! Colorado
New York Philharmonic
Philadelphia Orchestra
London
Donovan Chamber Music Series
Silver Oak & Twomey Series
National Repertory Orchestra
Vail Farmers' Market
Vail Jazz Festival
Vail Valley Foundation
Vail International Dance Festival
Hot Summer Nights
Winter Go Pro Mtn Games
Summer Go Pro Mtn Games
Burton US Open
Fireworks Funding
TOTALSIGNATURE EVENTS
DESTINATION EVENTS
VVF: Pro Cycling Event
VVF: 2015 Nations Event (Golden Peak)
VVF: 2015 World Alpine Ski Championships
Bravo! Chicago Broadcast & Videography
TOTAL DESTINATION EVENTS
SERVICES
Colorado Ski Museum: Operating
Colorado Ski Museum: Film production
Colorado Ski Museum: Capital Grant 50% cost share
Betty Ford Alpine Garden: Operating
Betty Ford Alpine Garden: Capital Request
Eagle River Watershed Council
Vail Valley Community TV/Ch5
Eagle Valley Childcare
Eagle Valley Childcare: Capital improvement
VVF: Vail Valley Athlete Commission
Eagle Valley Senior Life
Children's Garden of Learning
Walking Mountains
2015
2015 Council -Approved
Cash 2015 In -Kind In -Kind
10/20/2015
2016 Requests
Discounted pkg: $7.00/per up to max of 50 w/VVF
plus 15 spaces at Ford Park
2016 Cash Request
86,700
2015 In -Kind Staff
Approved
In-kind
86,700
Donovan for 6 days & nts 8am day 1 - 10am day 6
21,000
Partici ation in the Ford Park "Nest' parking area
1,000
89,300
PW support
4,500
72,000
89,300
77,500
46,000
27,500 Police support
2,800
cancelled for 2015
Police, PW support, shuttle bus
12,000
400,000 Use of Soccer, RV and Chalet Rd parking lots
1,030
50,000
769,900
40,300
100,000
2 half day rentals of Donavan, 4 half day rentals of the
Grand View, 60 discounted parking vouchers at
74,160 Lionshead, waived banner hanging fees at covered
bridge and Lionshead, banner hanging fees waived for
one set of roundabouts, 250 Vail bags for
merchandise sales
2 half day rentals of Donavan, 4 half day
11,025 rentals of the Grand View; Value of
$7,900
175,000 Police, PW, Fire, Full Time staff labor
40,000
375,000
150,000
250,000
28,325
28,325 Police support
Pending review by Event Review
2,800 Committee
800,000
190,000
Police coverage, event bus support, water usage,
sand bag distribution, and trash clean up.
12,000 Pending review by Event Review
Committee
42,840 rent & 2 person offices ace TRC
8,000
Pending review by Event Review
Committee
51,500
51,500
67,000 2 parking designated parking spaces Ford Park
300
500,000
63,240 Use of Donovan Pavilion (1 day for Waterwise
Wednesdayevent)
3,750
90,000
50,000
1,000
6,000
20,000
10/20/2015
2016 Requests
2016 Cash Request
Staff
2016 In -Kind Request
RecommendedValue
Cash
2015 In -Kind Staff
Approved
In-kind
Partici ation in the Ford Park "Nest' parking area
Participation in the Ford Park "Nest'
parking area
89,300
89,300
89,300
89,300
77,500
77,500
Donovan for 6 days & nts 8am day 1 - 10am da 6;
22,500 22,500
Donovan for 3 days & nts 8am day 1 - 10am da 3;
11,250 11,250
1,030
1,030
100,000
2 half day rentals of Donavan, 4 half day rentals of the
Grand View, 60 discounted parking vouchers at
74,160 Lionshead, waived banner hanging fees at covered
bridge and Lionshead, banner hanging fees waived for
one set of roundabouts, 250 Vail bags for
merchandise sales
2 half day rentals of Donavan, 4 half day
11,025 rentals of the Grand View; Value of
$7,900
47,380
47,380
28,325
28,325 Police support
Pending review by Event Review
2,800 Committee
Police coverage, event bus support, water usage,
sand bag distribution, and trash clean up.
12,000 Pending review by Event Review
Committee
400,000
400,000 Use of Soccer lot, RV lot, Mtn plaza, bottom of slope
style, permit holder parking,
Pending review by Event Review
Committee
51,500
51,500
884,335
858,495 1
59,575 33,750
44,125
44,125 $8K subsidized rent
8,000 8,000
69,010
69,010 1 parking pass for Director
-
45,000
45,000 Use of Donovan Pavilion (1 day for Waterwise
Wednesday event
3,750
90,000
90,000
51,500
51,500
6,000
6,000
5,000
-
3,000
- Snow plow services
5,000 5,000
150,000
40,000
10/20/2015
Castle Peak
TOTAL SERVICES
IN KIND
Vail Junior Hockey - Nov 2016 Tournament/January 2017 l
13-17
Foresi ht Ski Guides
SOS Outreach
Small Champions of Colorado
Sneak uD ReachOut
TOTAL IN KIND
GRAND TOTAL: COUNCIL CONTRIBUTIONS 1 2,409,980 1 T-291,654]1,397,970.20 1,254,130 146,154 53,142
10/20/2015
50,000 50,000
840,080
12,050
Bus service to base of Beaver Creek only
13,000
Cancelled for 2015
2 daVs usa a of Dobson October
2,642
ournament 5 days usage of free ice unless more are available, 1
day usage of Dobson (not including set-up fees)
10,106
free ice - 5 days unless there is enough available days
6,606
46 parking coupons for Sundays from 1/4 thru 4/12
not incl. Pres Wkd
1,150
In-kind use of Donovan pavilion for an event in
October
3,750
2'Blue" parking passes
2,200
25 single day parkingvouchers
500
54 prking vchers; 1 pass for auction; 9 days use of
Welcome Ctr (Sun);
1,350
1 day usa a of Dobson arena
1,321 1 day usage of Dobson arena $1321
GRAND TOTAL: COUNCIL CONTRIBUTIONS 1 2,409,980 1 T-291,654]1,397,970.20 1,254,130 146,154 53,142
10/20/2015
50,000 50,000
513,635 395,635
13,000 16,750
4 days usage of Dobson October 2016
5,284 2,642
8 days of free ice, use of Donovan arena 2 days; use
of Donavan Pavillion 4 days; 1 pkg pass & 25 pkg
coupons
5 days usage of Dobson unless more
26,293 are available, 1 day usage of Donovan
not including set-up fees $10,205
11 days use of Dobson- 5 days in July and 6 days in
late December
14,531 5 days usage of Dobson unless there is
enough available days $6,605
46 parking coupons for Sundays from 1/4 thru 4/12 not
incl. Pres Wkd
1,150 46 parking coupons for Sundays from 1/4
thru 4/12 not incl. Pres Wkd $1150
In-kind use of Donovan pavilion for an event in October
3,750 In-kind use of Donovan pavilion for an
event in October $3,750
4'Blue" parking passes
4,400 2 Blue passes $2,200
25 single day parkingvouchers
500
54 prking vchers; 1 pass for auction; 9 days use of
Welcome Ctr (Sun);
1,350 54 prking vchers; 1 pass for auction; 9
days use of Welcome Ctr (Sun); $1350
1 day usa a of Dobson arena
1,321 1 day usage of Dobson arena $1321
GRAND TOTAL: COUNCIL CONTRIBUTIONS 1 2,409,980 1 T-291,654]1,397,970.20 1,254,130 146,154 53,142
10/20/2015
10/20/2015
TOWN OF VAIL 2016 PROPOSED
BUDGET
CHANGES IN FUND BALANCE
FUND
Increased cost from prior 5 -year plan
Revisions / newly added project
* Placeholder items
2020
4%
SUMMARY OF
REVENUE, EXPENDITURES, AND
Amended
2015 2016 2017
CAPITAL PROJECTS
2018 2019
Revenue
Total Sales Tax Revenue:
Sales Tax Split between General Fund & Capital Fund
Sales Tax - Capital Projects Fund
Use Tax
Federal Grant Revenue
Other State Revenue
Lease Revenue
Project Reimbursement
Timber Ridge Loan repayment
Earnings on Investments and Other
$ 24,486,000
62/38
$ 9,305,000
1,800,000
358,752
766,130
197,295
40,000
494,466
103,654
4.5%
$ 25,588,000
62/38
$ 9,723,000
1,545,000
544,800
-
197,295
-
461,065
149,281
4%
$ 26,611,000
62/38
$ 10,112,000
1,591,350
-
-
197,295
_
461,065
113,680
4%
4%
$ 27,675,000 $ 28,782,000
$ 29,933,000 2016 4.5% incr from 2015 amended; then 4% per year
62/38 62/38
62/38
$ 10,517,000 $ 10,937,000
$ 11,374,000 38% to CPF
1,639,100 1,688,300
1,688,300 2016 down from 2015;no new major developments assumed; then 3% per year
- -
- 2014-2016: Bridges at Nugget Lane and Bridge Rd
- -
- CDOT share of funding for 1-70 Underpass study
202,227 202,227
202,227 Per Vail Commons commercial (incr. every 5 years) and residential leases
-
2015: 40K reimbursement from ERWSD for waterline work on Covered Bridge; 2016 $50K cost share with VLMD for
interactive map
461,065 461,065
461,065 Principal and interest on loans to Timber Ridge Fund
133,647 153,416
112,083 0.7% rate assumed on available fund balance
Total Revenue
13,065,297
12,620,441
12,475,390
12,953,039
13,442,008
13,837,675
Expenditures
Maintain Town Assets
Bus Shelters
C-1 Parking Structures
ffic Impact Fee and Transportation Master Plan Updates
lghborhood Bridge Repair
C-2 Facilities Capital Maintenance
Donovan Park Pavilion
Street Light Improvements
C-3 Capital Street Maintenance
C-5 West Forest Rd Bridge Repair
C-5 Kinnickinnick (West) Bridge Repair
B0
Covered Bridge Structural Repairs
Flood Incident repairs
Town -wide camera system
Audio -Visual capital maintenance
Document Imaging
Software Licensing
lice Taser Replacement
tomated External Defibrillator9,870
ublic Safety ID Card Printer
30,000
680,000
706,760
69,840
169,953
1,432,723
90,000
105,436
22,000
18,000
68,000
60,000
30,000
675,000
319,125
5,000
50,000
1,290,000
350,000
350,000
-
-
22,000
18,000
30,000
51,000
31,849
8,740
30,000
690,000
419,625
5,000
50,000
1,320,000
70,000
18,000
100,000
52,530
30,000 30,000
30,000 Annual maintenance
690,000 690,000
690,000 2015 - 2020 various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and
other structural repairs
Update of Traffic Impact Fees and Transportation Master Plan
Major Bridge Repair Projects based on bi-annual bridge inspec tion
2015 update: overall increase of $179K over 5 years. 2015 - 2019 various repairs to town buildings including the upkeep
715,000 of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment
(boilers, air handlers, etc.). 2020 projection will decrease should the municipal building be reconstructed
436,000 396,750
5,000 5,000
755,100
2015: to change ventilation & improve noise, which includes a protective structure on the outside of the building; replace
heating/air system and $50K furniture replacement; 2020 replace HVAC
50,000 75,000
75,000
New street lights and to refurbish residential lighting ; Annual maintenance reduced for four years due to upgrade project
in 2014; cost are projected to increase in 2019
1,145,000 1,150,000
1,270,000
On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; Cost increases based on
recent pricing
Major Bridge Repair Projects based on bi-annual bridge inspection
Major Bridge Repair Projects based on bi-annual bridge inspection
Includes structural maintenance of bridge beams and painting in conjunction with ERWSD waterline maintenance (hangs
underneath the bridge) $40K for work done on behalf of ERWSD - see revenue reimbursement above.
Upper Columbine/Bighorn Reconstruction
70,000 70,000
22,000
2017-2018 replace 30 cameras; Recorders cost $7-8K each; cameras range from $800 - $3800 each
18,000 18,000
18,000
$18K annual maintenance/replacement of audio-visual equipment in town buildings such as Donovan, Municipal building,
Grand View, LH Welcome Center, etc.
30,000 30,000
30,000
Annual maintenance, software licensing, and replacement schedule for scanners and servers. 2015 includes 38K for
software platform upgrade; 2017 includes 100K to upgrade document imaging software
54,106 55,729
Upgrade Microsoft products on all equipment; renew licenses in future; Increased costs from vendors; $3K per year
57,401 increase from original 5 year plan due to additional software products; 2015 includes $9K for property and evidence room
software one-time expense
To replace outdated equipment purchased in 2007
Currently only a few police cars have this equipment; This request would outfit all police cars
Requesting printer specific to the "Salamander" software works with state agencies; software would allow easy tracking of
all resources on large events or incidents with the badges & barcodes printed
10/20/2015
26
10/20/2015
TOWN OF VAIL 2016 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost from prior 5-year plan
Revisions / newly added project
Amended ' Placeholder items
2015 2016 2017 2018 2019 2020
or
To purchase 20 cameras for sworn officers, software licenses ($23.7K) plus server hardware ($15K) for the purpose
Police Body Worn Cameras
storing data
Scheduled rotation of PCs, printers and servers; 2015 replacement of three GIS printers/scanners; Two additional
Hardware Purchases
168,000 150,000 50,000 50,000 50,000 350,000 Simplivity Omnicube nodes in 2015 and 2016 at a cost of $45K each; 300K in 2020 for scheduled replacement of larger
servers
Data Center (Computer Rooms)
- 1,000,000 15,000
15,000 15,000
15,000
2016: Remodel / Retrofit upper and lower computer rooms ( power, heating / cooling, fire suppression ). Possible
relocation into a combined room
Website and e-commerce
12,000 12,000 12,000
12,000 12,000
12,000
Internet security & application interfaces; includes $550/month for web hosting svcs
Comm Dev ArcGIS System
14,000 - -
- -
Web access to town GIS information (similar to County's website GIS product)
Fiber Optics / Cabeling Systems in Buildings
15,000 15,000 15,000
15,000 15,000
15,000
2015 - 2019: to repair, maintain & upgrade cabling/network Infrastructure
Network upgrades
181,000 30,000 30,000
30,000 30,000
200,000
Computer network systems - replacement cycle every 3-5 years; 2015, 2020 replacement of switches and routers
Public Wi-Fi Systems
- -
- -
250,000
Upgrade/replace public Wi-Fi system initially installed by Crown Castles
Business Systems Replacement
118,043 - -
- -
-
Community Development permitting software project
Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and
Public Safety System
50,000 50,000 50,000
50,000 50,000
50,000
fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph
software maintenance
Transit Center Generator
200,000 - -
- -
-
Replacement of generator at the Vail Village transit center; includes re-landscaping and re-wiring.
Police E-ticketing system
189,800 - Electronic ticketing system; reduces data entry done by officers to record physical tickets; will interface with Full Court
erator for East Vail Fire Station
system
- 50,000 To replace outdated generator at Station 1
7table vehicle lift
55,000 To service vehicles in fleet; current lift is 14 years old
2016: 4 flatbed pick up trucks for Streets crews, Electricians, Irrigation crew, and Wildland Fire; Class 8 Dump
icle Expansion
145,000 I 700,000 2017: 4 yard Loader with accompanying snow blower; the need to haul out snow from the town's parking areas as
infrastructure changes have impacted snow storage areas.
4,400,555 4,967,169 3,627,155 3,050,106 2,692,479 4,554,501
al Maintenance
lVail
ancement of Town Assets
VillageInfo Booth
100,000 -
-
Remodel, including addition of restrooms and guest enhancements
Guest Services Enhancements/Wayfinding
1,376,914 -
Guest Service / Wayfinding enhancements outside of VRA district
East Vail Fire Station
150,000 1,500,000
Renovation of East Vail fire station
Energy Enhancements
347,944 -
Implementation of energy audit enhancements; includes LED lighting project with shared cost of $170K from Holy Cross
Fire Equipment
22,153 16,01 - - 2015: $20K set of equipment for ladder truck; 2016 $16K request for fire hose replacement
ibrary Se -Check System Updat
18,000 16,000 - Library replacement kiosk alid security gate replacement requested
st Meadow Drive Snowmelt
50,000 750,000 750,000 Snowmelt major repairs from Solaris to Austria House/Covered Bride�area����
West Vail Interchange Siglwalk Re
- 500,000 Underneath the 1-70 bridge sidewalk is damaged
Fire Truck Replacement
2,883 Rollover of 2014 replace pumper truck from 1999
475,000 200,000 4,250,000 4,600,000 East Vail roads; $25K for design and $450K in 2015 for shared project with ERWSD on Rockledge Rd; East Vail rods
C-4
Neighborhood Road Reconstruction
reconstruction design in 2018, Phase I in 2019, Phase II in 2020, Phase III was eliminated.
600,000 1,000,000 1,050,000 _ Nugget Lane and Bridge design in 2015-2016 and construction in 2017-2018. Partial Funding is from Federal grants;
C-5
Neighborhood Bridge Reconstruction
Lupine Bridge repairs in 2018
Replacement of all (30) cylinders/compressors purchased in 2007; Updated model addresses safety issues that have
Fire Breathing Apparatus
17,862 - been identified in the current model, such as failure in high temperature environments; New units would also allow
interoperability with surrounding departments who have gone to this updated unit type.
PRMIR mn toward expan o e o - rado t ' useum
Replace parking system in both structures (LH parking structure system had been scheduled for replacement in 2006);
Parking Entry System / Equipment
149,153 - Better financial reporting and potential to interface with variable message signs and other parking systems across town;
Partially reimbursed by VRA
Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only
Radio Equipment replacement
-
600,000
-
include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until
2018)
Bus Camera System
350,000
-
15,000 15,000
Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc.
26
10/20/2015
10/20/2015
TOWN OF VAIL
2016 PROPOSED
BUDGET
CHANGES IN FUND BALANCE
FUND
Increased cost from prior 5 -year plan
Revisions / newly added project
' Placeholder items
2020
Scheduled replacement; Estimated life of 6 years
SUMMARY OF
REVENUE, EXPENDITURES,
AND
Amended
2015 2016 2017
CAPITAL
PROJECTS
2018
2019
Hybrid Bus Battery Replacement 440,000 -
Replace Buses 50,480 3,524,000
us Wash Equipmen!' 250,000
JL�zard Park Window Replacement 175,000
Municipal building remodel 1,500,000 5,000,000
Public Works Shops & Maintenance Buildings - -
Public Works Equipment Wash Down/WQ Improvements - 250,000
Total Enhancements 5,582,389 11,215,000 1,343,000
New Assets
Frontage Road improvements (VRA) - - -
Chamonix Housing Development 2,000,000 - -
1-70 Underpass (VRA) 1,660,591 3,250,000 3,250,000
Lionshead Parking Structure Entry (VRA) 273,047 - -
nshead Medians (VRA)
East LH Circle pathway to Dobson (VRA) 100,000 790,000
Dobson Plaza (VRA) - 100,000 975,000
Buy -down Program 402,118 - -
Buy -down Program Funded by Pay -in-Lieu 900,143 - -
-
2,804,400
-
2015: ADA van for on-call pickups; 2016: 8 buses scheduled for replacement ($440.5K per bus); 2018: 6 buses
scheduled for replacement ($467.4K per bus)
Interior equipment needs replacement; original
Replace windows at town -owned employee housing
Planning money shifted to 2015; 2016/2017 amount is a placeholder for a significant remodel should a complete
reconstruction not occur. This cost is an estimate only, actual cost will depend on the scope of the project.
-
15,000,000
4,615,000
Expansion and remodel based on approved master plan for the Public Works shop complex
Exterior wash area for large trucks not safe in the winter; request also includes improvement to how the waste water is
disposed of
5,920,400
20,015,000
3,500,000
100,000
-
Currently in 2015; pushed to 2019 (design in 2018) based on VVMC plans for expansion; From LH Parking structure
to Municipal building; funded by VRA (see transfers below)
-
2015 for infrastructure only; Construction currently unfunded
2015-2018 is the town's portion of this project since we were awarded RAMP funding from CDOT and includes the budget
increase approved by both Council and CDOT
Final construction bills, and to complete landscaping, lighting and artwork installation
1,400,000 Median construction from LH parking structure to Vail Spa
Improve connection from the E LionsHead bus stop to Dobson; Per Council 9/16/14 push out one year pending
Evergreen/VVMC projects; planning/design in 2016
100,000
Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts); planning/design in 2016; Per
Council 9/16/14 push out one year pending Evergreen/VVMC projects
Carry -forward of program funding
Carry forward current balance of program funding: Housing funded directly by Pay -in -Lieu fees collected from developers
Total New Assets: 5,235,899 3,450,000 5,015,000
100,000
3,600,000
1,400,000
Total Expenditures 15,218,843 19,632,169 9,985,155
9,070,506
26,307,479
10,569,501
Other Financing Sources (Uses)
Transfer from Vail Reinvestment Authority 2,349,470 3,500,000 5,065,000
Transfer to RETT - (3,900,000) -
150,000
3,650,000
1,450,000 1-70 underpass, Frontage Rd improvements; East LH and Dobson Plaza improvements; annual LH parking structure
maintenance $50K
-
-
- Transfer to RETT for Golf Clubhouse project
Revenue Over (Under) Expenditures 195,924 (7,411,728) 7,555,235
4,032,533
(9,215,471)
4,718,174
Beginning Fund Balance 20,855,316 21,051,240 13,639,512
21,194,747
25,227,280
16,011,810
Ending Fund Balance 21,051,240 13,639,512 21,194,747
25,227,280
16,011,810
20,729,984
10/20/2015
28
10/20/2015
TOWN OF VAIL 2016 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5-year plan
Revisions / newly added project
Amended ' Placeholder items
2015 2016 2017 2018 2019 2020
5% 5% 3% 3% 31/6
Revenue
Real Estate Transfer Tax
6,190,000
6,500,000
8,450,000
8,655,000
7,241,000
7,458,000 2016 5% increase from 2015 forecast YTD 2015 pacing slightly behind 2014 at this time; 2017
and 2018 include potential sales of Lion units; otherwise 3% per year increase
Golf Course Lease
134,654
137,347
140,094
142,896
145,754
148,669 Annual lease payment from Vail Recreation District 2% annual increase - deposited to
"Recreation Enhancement Account' (accompanying expenditure listed below)
Intergovernmental Revenue
20,000
20,000
720,000
20,000
20,000
20,000 $20K Lottery fund proceeds; 2017 $700K CDOT TAP Grant for water quality improvements
Project Reimbursements
943,133
-
-
-
-
- 2015:VRD portion for Golf Course Clubhouse construction (total amount $1.165M); 2016 VLMD
partial reimbursement for Vail Interactive map project
Donations
1,000
-
-
-
-
Recreation Amenity Fees
10,000
10,000
10,000
10,000
10,000
10,000
Earnings on Investments and Other
28,595
28,861
10,883
11,467
13,860
48,701 0.7% rate assumed
Total Revenue
7,327,382
6,696,208
9,330,977
8,839,363
7,430,614
7,685,370
Expenditures
Maintain Town Assets
R-1
Annual Park and Landscape Maintenance
1,603,001
1,586,600
1,715,212
1,755,772
1,797,849
1,840,813 Ongoing path, park and open space maintenance, project mgmt.; 2017 increase due to
estimated increase in park maintenance for Booth Creek Park, 1-70 underpass medians
Management Fee to General Fund (5%)
309,500
325,000
422,500
432,750
362,050
372,900 5% of RETT Collections - fee remitted to the General Fund for administration
Tree Maintenance
65,000
65,000
65,000
65,000
65,000
Regular maintenance for tree health within the town (spraying, removing, new trees); scale
65,000 spraying on town-owned property at approx. $120 per tree; Initiating tree-planting program for
lost trees
Forest Health Management
225,000
258,738
263,913
269,191
274,575
280,066 2016 added $5K public education and $4K replacement of 2 radios; increase summer crew to 6
(from 5)
Street Furniture Replacement
250,020
50,000
50,000
25,000
10,000
50,000 2015 increased for recycling containers; also includes annual replacement or capital repairs,
benches and bike racks
R-2
Rec. Path Capital Maint
124,029
104,000
112,974
114,198
121,961
115,765 Capital maintenance of the town's recreation path system
R-3
Park / Playground Capital Maintenance
98,500
100,200
108,525
106,326
104,655
Annual maintenance items include projects such as playground surface refurbishing, replacing
106,763 bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and
fence maintenance
Flood Incident repairs
804,543
-
-
-
-
- Re-stabilization of Dowd Junction path; Repairs to culverts, drainage, and preventative
improvements
Alpine Garden Support
67,000
69,010
71,080
73,213
75,409
77,671 Annual operating support of the Betty Ford Alpine Gardens; assumes 3% increase per year
Alpine Garden Education Center
500,000
-
-
-
- Part of Council Contributions
Eagle River Watershed Support
63,240
45,000
46,350
47,741
49,173
50,648 Annual support of the Eagle River Watershed Council programs; 2016 reduced based on
average annual activity and larger projects now focused in water quality budget
Actively Green by 2015 Program
38,500
40,000
-
-
-
- Council Contribution for continuation of this town-wide recycling education and certification
program run by Walking Mountains
Public Art - Operating
100,248
104,132
106,215
108,339
110,506
112,716 Art in Public Places programming
Vail Valley Trail Connection
10,000
- -
-
- Council Contribution to bike trail maintenance and certification
Environmental Sustainability
541,889529,210
539,794
550,590
Environmental Sustainability programs ; 2016 includes $64K for Global Sustainable
561,602 Destination certification initial year; $200K increase in 2017 for water quality programs,
public outreach; then 2% increase; 2014 increased by $250K for recycling education and
rebate programs; 2015 includes new environmental planner position
Total Maintenance
4,800,470
3,133,180 3,490,979
3,537,323
3,521,767
3,633,944
Enhancement of Town Assets
Gore Valley Trail Realignment around Lionshead gondola
Cgpre Valley Trail Reconstruction Conoco to Donov
- 50,000 600,000 Gore Valley Trail Realignment at Lionshead gondola
AnnjQW. - - Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion
28
10/20/2015
TOWN OF VAIL2016 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5 -year plan
Revisions / newly added project
Amended * Placeholder items
2015 2016 2017 2018 2019 2020
North Recreation Path- Sun Vail to Pedestrian Bridge North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the
pedestrian Bridge
Chalet Road sports court Construction of new sporting courts on Chalet Road
Soft Surface Trails Trail enhancements
Timber Ridge-Buffehr Creek Rd separation To finish path from TimberRidge to Roost; offset by Federal Grant of approx. $150K
Ford Park Landscape Enhancement Ford Park landscaping improvements (in current areas - no net increase to size)
Glen Lyon Rec Path Bridge 150,000 Reconstruction of trail near the Glen Lyon office building
Donovan Park Improvements
384,000
2015 safety improvements to playground / park (10-11 years old); includes new picnic shelter
Reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft. wide
Library Recreation Path Reconstruction
1,181,580 concrete trail, repairs to eroded culverts at Middle Creek and stream bank erosion repair (50 ft.
section);
Based on Eagle River Water District study results; Includes estimates for stream bank repairs
Streambank/tract mitigation
1,000,000 400,1)0 400,000 400,000 400,000 (from water to bank) and riparian repairs (from bank to land area and revegetation); Project will
span several years
122,219 1,000,000 500,000 1,000,000 1,000,000 1,000,000 2015 accompany repairs made with stream bank/tract mitigation for storm water and culverts;
Water Quality / Storm Water
previously 2016 - 2020 was $400K each year
50,000 1,160,000 East Vail Water Quality Improvements; CDOT TAP grant funding of $770,000 in 2017
East Vail Water Quality TAPS
East Vail Interchange Improvements
50,000
-
1,039,764
-
-
Landscaping design and construction of the interchange: $1,089,760; Applied for grant
Permanent Skate Park
1,718,278
-
-
-
2015 Permanent skate park construction for LH Parking Structure "Atrium" site. This includes
$100K for integrated art and $50K for snowmelt
Stephens Park Safety Improvements
-
225,000
_
Access improvements to include extended sidewalk, new stairs and other site improvements;
playground was built in 1990's
Buffehr Creek Park Safety Improvements
-
-
210,000
Replacement 14 -yr old "catalog" playground equipment with custom build in 2019; $60K to add
a picnic shelter; previously budgeted in 2017
Ellefson Park Safety Improvements
-
150,000
-
Replacement 13 -yr old "catalog" playground equipment with custom build in 2018
Ford Park Portal Improvements
250,000
-
TOV portion of improvements to six portals into Ford Park; Matching contribution from Vail
Valley Foundation;
Ford Park Playground/Lower Bench Improvements
1,341,122
Public restrooms ($511 K), playground safety improvements ($449.9K), and $380K for lower
bench improvements such as the waterline relocation, new pavers and ADA parking
Vail Trail
250,000
Vail Trail from Golden Peak to East Vail
Ford Park Parking Lot Slope Revegetation
100,000
-
Re -vegetate the slope down toward the river at the Ford Park parking lot
Redevelopment of entire park including tennis courts, covered areas and playground
Booth Creek Park
372,172
2,068,880
-
-
-
structures; Tennis court ($262K) and playground ($385K) originally budgeted in 2014 will occur
when overall park is reconstructed.
laza/ Fountain/ttorm Sewer
Reparrs'to Slifer Plaza - uhtain andstorm sew"'
449,226
85,000
85,000
85,000
85,000
Public Art - General program / art
85,000
To purchase sculptures, artwork, art programs and events; remainder is re -appropriated each
year to accumulate enough funds
Public Art - Winterfest
80,280
Annual Winterfest event; approximate cost of $25K per year; rely on donations; carryover
balance from 2014 to recognize donations.
Total Enhancements
7,398,877
4,653,880
3,820,000
3,299,764
1,745,000
2,085,000
VRD-Managed Facility Projects
Recreation Enhancement Account
134,654
137,347
140,094
142,896
145,754
148,669
Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance;
2015 golf maintenance building repairs; 2016 $400K for storage building; 11th hole pedestrian
Golf Course - Other
113,983
551,822
12,000
31,506
28,828
219,568
bridge, asphalt driving and parking area; 2017 14th and 15th hole bridges, irrigation system;
2018 15th hole tee box, radiant heating system; 2019 clubhouse parking asphalt; 2020 steep
slope roofing, wood trim/soffits
29
10/20/2015
10/20/2015
TOWN OF VAIL2016 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5 -year plan
Revisions / newly added project
Amended ' Placeholder items
2015 2016 2017 2018 2019 2020
2015 renovate interior flooring; 2016 repairs to wood trim and beams, brick pavers, and copper
rink system; 2017 Exterior doors, low slope roof, electrical switch gears, renovate changing
Dobson Ice Arena 124,133 33,602 447,025 183,685 49,385 27,224 rooms, replace boiler; town portion of interior lighting; 2018 exterior caulking and replacement
of windows and doors; 2019 replace concrete walkways, repair wood trim and beams; 2020
Exterior lighting, Overall cost increases, with some due to timing changes totals $176,487
Ford Park / Tennis Center Improvements
96,930
5,444
53,585
6,000
11,281
7,208
2015 tennis club roof; 2016 mechanical systems &locker room enhancements; 2017
mechanical systems, locker room enhancements & exterior doors maintenance; 2018 wood
siding/trim; 2019 grading & drainage & brick pavers; 2020 exterior door repairs &metal hand rail
replacement. Overall cost increases, with some due to timing changes totals $65,504
Athletic Fields
75,318
-
-
17,424
-
10,746
2015 restroom / storage facility structure (increase from this addition $56K); 2018 asphalt
parking lot & Towns portion of the irrigation system; 2020 wood trim and beam replacement
Gymnastics Center
40,800
2017: Cooling system
Nature Center
-
69,754
-
-
-
-
2016 Exterior windows, doors, wood siding and slope roof
Total VRD-Managed Facility Projects
545,018
838,770
652,704
381,511
235,247
413,415
New Assets
Golf Clubhouse & Nordic Center
9,961,347
3,900,000
Total includes $1.165M reimbursement from VRD, allocation of Recreation Enhancement
Funds $765,440, Conference Center funds of $3.81VI, current RETT funds of $538,189 (Total
project cost estimated at $13.8M, which includes previously spent RETT funds of $705,571
from 2012 & 2013)
Ford Park Improvements & Fields
625,275
-
2015: ADA accessible parking ($30K of total). Per Council 9/17/14 ok for $200K for pavers &
$150K for waterline near BFAG; remainder of project was reviewed 10/7/14
Total New Assets:
10,586,622
3,900,000
Total Expenditures
23,330,987
12,525,830
7,963,683
7,218,598
5,502,015
6,132,360
Other Financing Sources (Uses)
Transfer from Capital Project Fund
-
3,900,000
-
-
-
-
Transfer from Capital Projects Fund for Golf Clubhouse project per Council review 10/7/14
Transfer from Vail Reinvestment Authority
1,718,278
-
2015 Lionshead Skate park
Transfer from Conf Center Fund
1,973,553
Remainder of transfer from Conf Center Funds for Golf Clubhouse ($3.8M) and Ford Park Field
projects ($3.5M)
Revenue Over (Under) Expenditures
(12,311,774)
(1,929,622)
1,367,294
1,620,764
1,928,599
1,553,010
16,282,049 3,970,276
Beginning Fund Balance
2,040,654
3,407,948
5,028,712
6,957,311
Ending Fund Balance
$ 3,970,276 $ 2,040,654 $ 3,407,948 $ 5,028,712 $ 6,957,311 $ 8,510,322
10/20/2015
Revised post -Budget Preview meeting on 7/7/15
"Costs are estimates"
Priority I
Guest Services Enhancements
Library Remodel
Parking Expansion - South Frontage Road
Simba Run Underpass Feasibility Study
Energy Audit Enhancements
Main Vail Station - major remodel
Parking Expansion - LionsHead
Parking Expansion - North Frontage Road
Intermountain Fuels Reduction project
Chamonix Housing development
Technology Infrastructure
Golden Peak Pickleball courts
Priority II
East Vail Fire Station Remodel
Frontage Rd - LionsHead
Golf Course Clubhouse
LionsHead Park (Sundial Plaza)
LionsHead Information Center Renovation
LionsHead Parking Structure Enhancements
Concert Hall Plaza (West Portal)
Priority III
Simba Run Underpass
East LionsHead Circle (East Portal)
Municipal Building Reconstruction
N. Frontage Rd -East Vail
N. Frontage Rd - West Vail
Main Vail Round -about Major Reconstruction
West Vail Round -about Major Reconstruction
TOV share of Evergreen/VVMC roundabout
Newly -identified projects:
Alternative Fuel Infrastructure
Flood repairs and improvements
Purchase of real estate
New biking & hiking trails
Phase II of Timber Ridge redevelopment
Venue for Education & Arts
Water Quality Plan
Bus Shelters
Crosswalk Safety improvements
Community Ice Skating
Renovation of Town Mgr residence
Library Landscaping Area/ Reading Area
Ford Park- West Betty Ford Way Pavers
Ford Park School House
Eligible for funding from
Capital Projects
VRA RETT Fund
$18.1 M - 536.2M
550,000
Status
Included in 5 -year Capital Projects Fund
Completed
Includes parking from Cascade to PW Shops *per Council 4/19/11, removed
$9.5M Partially complete
Completed
Completed
Completed
Cost range due to one or two levels (400 spcs with 2 levels; 200 spaces with one)
Approx. 80-120 spaces Partially complete w/ bike lanes
Per Council 7/7/15 upgrade to Priority I, wait for review of cost estimates
prior to allocating funds
i9Infrastructure currnetly included in budget; Council will review more detailed
plans at upcoming meeting; future decision on whether to fund
construction internally or involve private developer with some subsidy
Per Council 717/15 keep in unfunded until specific projects identified;
Council committed to funding projects that improve our communiation
with guests and establish Vail as a leader in technology services
Community request to replace tennis courts with pickleball courts; Estimates
$500K - $1.1M depend on parking and ADA; Per Council 7/7/15: we need to plan on some
improvement in 2016, whether tennis or pickleball
3,500,000
J
J
$25M - $30M
3,600,000
1,000,000
From Evergreen to EverVail
Various funding sources
Funded by VRA
Funded by VRA
Does not add spaces, but brings remainder of structure up to standards of
new transit center and current codes; enhances guest experience; includes
heated stairways on east side
Funded by VRA
Included in 5 -year Capital Projects Fund
Included in 5 -year VRA funded
Budgeted in 2014/2015
Completed
Completed
Completed
CDOT grant awarded for $20M; TOV portion $6M funded by VRA
Funded by VRA
Completed
Council will review options for town hall & parking either new construction or
renovation at future meeting
Turn lanes, bike paths, etc based on town's master plan
Cost estimates will be reviewed after current
projects completed
Turn lanes, bike paths, etc based on town's master plan
Cost estimates will be reviewed after current
projects completed
Recent paving and 1-70 Underpass project will extend the life of current
Tier III due to 1-70 Underpass; may re-evaluate
roundabouts
need once underpass completed
Recent paving and 1-70 Underpass project will extend the life of current
Tier III due to 1-70 Underpass; may re-evaluate
roundabouts
need once underpass completed
Staff estimates that this project may be 10 years out (from 2015); Per Council
7/7/15 leave on the list as Priority III for now
3,800,000 Council to look at prior to purchase of new buses scheduled for 2016
M; Continued through 2014 Completed
2 parcels have been recently identified: 10 acres at end of Snowberry and
"Jack Carney" parcel in Potato Patch; Per Council 7/7/15 wait for
supplemental to designate funds
Per Council 7/7/15, want to review Open Lands plan at future meeting
Per TROC board, not within 5 -year plan; Per Council 7/7/15, recent capital improvements have extended life for 7 years
CSE Board to come back with "needs" for a center; potential for public/private partnership?
' Long term plan spanning a number of years
Staff to look at potential for adding more bus shelters
Staff to return to Council with options for crosswalk safety and potential locations
Outdoor community ice at some of Vail parks such as Donovan
100,000
700,000 31
80,000
10/20/2015
TOWN OF VAIL 2016 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING FUND
Expenditures
Commission on Special Events
Collection Fee - General Fund
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
Revenue
Earnings on Investments
Total Revenue
Expenditures - General Government
Ford Amphitheater Project
Total Expenditures
Other Financing Sources (Uses)
Transfer to RETT Fund
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
300,000 300,000 300,000 309,000
16,457 16,239 17,100 17,687
316,457 316,239 317,100 326,687
11,876
2013
2014
2015
2016
Original
Actual
Actual
Budget
Proposed
Revenue
213,157
19,463
1,200
Business Licenses
$ 327,828
$ 324,776
$ 332,000
$ 332,000
Earnings on Investments
505
2,369
1,500
1,500
Total Revenue
328,333
327,145
333,500
333,500
Expenditures
Commission on Special Events
Collection Fee - General Fund
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
Revenue
Earnings on Investments
Total Revenue
Expenditures - General Government
Ford Amphitheater Project
Total Expenditures
Other Financing Sources (Uses)
Transfer to RETT Fund
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
300,000 300,000 300,000 309,000
16,457 16,239 17,100 17,687
316,457 316,239 317,100 326,687
11,876
10,906
16,400
6,813
2014
Original
Amended 2016
Actual
173,975
185,851
196,757
213,157
$ 185,851 $ 196,757 $ 213,157 $ 219,970
CONFERENCE CENTER FUND
2015
2015
2014
Original
Amended 2016
Actual
Budget
Budget Proposed
19,463
1,200
11,200 -
19,463
1,200
11,200 -
- 1,973,553 -
19,463 1,200 (1,962,353) -
1,942,890 107,772 1,962,353 -
$ 1,962,353 $ 108,972 $ - $ -
32
10/20/2015
TOWN OF VAIL 2016 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
Revenue
Town of Vail Interagency Charge
Insurance Reimbursements & Other
Earnings on Investments
Equipment Sales and Trade-ins
Total Revenue
Expenditures
Salaries & Benefits
Operating, Maintenance & Contracts
Capital Outlay
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
2014 2015 2015 2016
Actual Original Amended Proposed
$ 2,967,482 $ 3,011,352 $ 3,011,352 $ 2,931,767
59,309 - - -
14,146 14,650 14,650 14,650
60,034 148,270 148,270 104,910
3,100,971 3,174,272 3,174,272 3,051,327
934,286
994,189
994,189
1,021,433
1,508,774
1,467,757
1,467,757
1,280,567
734,910
839,700
1,255,654
821,400
3,177,970
3,301,646
3,717,600
3,123,400
(76,999) (127,374) (543,328) (72,073)
2,271,673 1,818,351 2,194,674 1,651,346
$ 2,194,674 $ 1,690,977 $ 1,651,346 $ 1,579,273
HEALTH INSURANCE FUND
2014 2015 2016
Actual Original Proposed
Revenue
Town of Vail Interagency Charge - Premium $
3,150,000 $
3,850,000
$ 3,850,000
Employee Contributions
586,473
695,000
695,000
Insurer Proceeds
714,932
-
-
Earnings on Investments
20,224
10,000
10,000
Total Revenue
4,471,629
4,555,000
4,555,000
Expenditures
Health Inusrance Premiums
HC Reform Fee
Claims Paid
Short-term Disability Pay
Professional Fees
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
562,643 640,000 756,170
24,759 35,000 35,000
2,655,106 3,750,000 3,743,830
20,000 20,000 20,000
3,262,508 4,445,000 4,555,000
1,209,121 110,000 -
1,126,650 2,335,771 2,445,771
$ 2,335,771 $ 2,445,771 $ 2,445,771
33
10/20/2015
TOWN OF VAIL 2016 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
2014 2015 2015 2016
Actual Original Amended Proposed
Revenue
E911 Board Revenue
$ 826,333
$ 797,382
$ 797,382
$ 742,627
Interagency Charges
1,105,027
1,099,174
1,099,174
1,175,653
Town of Vail Interagency Charge
590,961
630,588
630,588
663,214
Earnings on Investments
8,610
2,500
2,500
6,275
Other
624
-
10,000
-
Total Revenue
2,531,555
2,529,644
2,539,644
2,587,769
Expenditures
Salaries & Benefits
2,009,205
2,039,931
2,049,931
2,081,259
Operating, Maintenance & Contracts
409,567
489,165
489,165
513,358
Capital Outlay
2,925
-
-
-
Total Expenditures
2,421,697
2,529,096
2,539,096
2,594,617
Revenue Over (Under) Expenditures
109,858
548
548
(6,848)
Transfer to Capital Projects Fund
(16,800)
-
-
-
Transfer from General Fund
22,338
22,338
-
Beginning Fund Balance
780,025
769,169
873,083
895,969
Ending Fund Balance
$ 873,083
$ 792,055
$ 895,969
$ 889,121
34
10/20/2015
TOWN OF VAIL 2016 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
TIMBER RIDGE ENTERPRISE FUND
35
10/20/2015
2014
2015
2015
2016
Actual
Original
Amended
Proposed
Revenue
Rental Income
$ 1,341,308 $
1,182,948 $
1,182,948
$ 1,304,531
Ground Lease
$ 38,787 $
-
Other Income
5,136
11,900
11,900
17,650
Total Revenue
1,385,231
1,194,848
1,194,848
1,322,181
Expenditures
Operating, Maintenance & Contracts
627,977
589,697
589,697
510,588
Capital Outlay
941,034
100,000
275,000
236,000
Total Expenditures
1,569,011
689,697
864,697
746,588
Operating Income
(183,780)
505,151
330,151
575,593
Non-operating Revenues (Expenses)
Interest on Investments
1,812
1,560
1,560
600
Loan Principal Repayment to Capital Projects
(345,966)
(351,155)
(351,155)
(356,423)
Fund
Interest Payment to Capital Projects Fund
(143,743)
(138,487)
(138,487)
(133,142)
Revenue Over (Under) Expenditures
(671,677)
17,069
(157,931)
86,628
Beginning Fund Balance
1,530,027
663,224
858,350
700,419
Ending Fund Balance
$ 858,350 $
680,293 $
700,419
$ 787,047
35
10/20/2015
ORDINANCE NO. 15
SERIES OF 2015
ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL
PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND
LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR
JANUARY 1, 2016 THROUGH DECEMBER 31, 2016
WHEREAS, in accordance with Article IX of the Charter of the Town of Vail,
Colorado, the Town Manager prepared and submitted to the Town Council a proposed
long-range capital program for the Town and a proposed budget and financial plan for all
Town funds and activities for the fiscal year; and
WHEREAS, it is necessary for the Town Council to adopt a budget and financial
plan for the 2015 fiscal year, to make appropriations for the amounts specified in the
budget; and
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail,
Colorado, that:
1. The procedures prescribed in Article IX of the Charter of the Town of Vail,
Colorado, for the enactment hereof, have been fulfilled.
2. Pursuant to Article IX of the Charter, the Town Council hereby makes the
following annual appropriations for the Town of Vail, Colorado, for its fiscal year
beginning on the first day of January, 2016, and ending on the 315` day of December,
2016:
FUND
AMOUNT
General Fund
$36,724,766
Capital Projects Fund
23,532,169
Real Estate Transfer Tax Fund
12,525,830
Vail Marketing Fund
326,687
Heavy Equipment Fund
3,123,400
Dispatch Services Fund
2,594,617
Health Insurance Fund
4,555,000
Timber Ridge Enterprise Fund
1,236,153
Total
84,618,622
Less Interfund Transfers
(12,242,646)
=Net Expenditure Budget
72,375,976
Ordinance No. 15. Series of 2015
10/20/2015
3. The Town Council hereby adopts the full and complete Budget and Financial
Plan for the 2016 fiscal year for the Town of Vail, Colorado, which are incorporated by
reference herein and made part hereof, and copies of said public records shall be made
available to the public in the Municipal Building of the Town. This Ordinance shall take
effect five (5) days after publication following the final passage hereof.
4. If any part, section, subsection, sentence, clause or phrase of this ordinance is
for any reason held to be invalid, such decision shall not affect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
5. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the
inhabitants thereof.
6. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has
accrued, any duty imposed, any violation that occurred prior to the effective date hereof,
any prosecution commenced, nor any other action or proceedings as commenced under
or by virtue of the provision repealed or repealed and reenacted. The repeal of any
provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not
be construed to revise any bylaw, order, resolution, or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 6th day of October, 2016. A public hearing shall be
held hereon on the 20th day of October, 2015, at 6:00 pm at the regular meeting of the
Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
Andrew P. Daly, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ordinance No. 15. Series of 2015
10/20/2015
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN
FULL this 20th day of October 2015.
Andrew P. Daly, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ordinance No. 15. Series of 2015
10/20/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 20, 2015
ITEM/TOPIC: Adjournment (7:05 p.m.)
10/20/2015