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HomeMy WebLinkAbout2015-10-20 Agenda and Supporting Documentation Town Council Work SessionNOTE: 2 3 VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 2:05 P.M., OCTOBER 20, 2015 ruwx of va' �ril Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. ITEM/TOPIC: Golden Peak Courts Site Visit. (60 min. ) BACKGROUND: The site visit to Golden Peak courts will include a demonstration of pickle ball. A discussion and public hearing has been tentatively scheduled for the November 3rd Council meeting and a decision may be made about pickleball courts at this location. ITEM/TOPIC: PEC/DRB Update (10 min.) PRESENTER(S): Chris Neubecker, Planning Manager ITEM/TOPIC: Intermountain Fuels Reduction Project Status Update (20 min.) PRESENTER(S): Paul Cada, Wildland Mitigation Coordinator, Vail Fire Department ACTION REQUESTED OF COUNCIL: No action requested at this time. BACKGROUND: Review status of discussion with USFS about the need to conduct additional fuels reduction project in the area adjacent to Intermountain and Highland Meadows neighborhoods, the NEPA analysis, and the summary of treatment options, estimated costs, and pros / cons. 4. ITEM/TOPIC: Information Update: 1) August 2015 Vail Business Review 2) October 7, 2015 DRAFT CSE Minutes 3) October 13, 2015 VEAC Minutes 4) DestiMetrics Letter Update about the Transient Inventory Report (5 min.) 5. ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports (15 min.) 6. ITEM/TOPIC: Executive Session, pursuant to 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: update on pending litigation Case No. 2014CV30404 Reggie D. Delponte Residence Trust No. 1 et al v. Town of Vail and Case No. 2014CAl019 10/20/2015 Masalak, et al v. Town of Vail, et al ; 2) C.R.S. §24-6-402(4)(f) ) - to discuss personnel matters, Regarding: the annual review of the Town Manager, Town Judge and Town Attorney. (20 min. ) PRESENTER(S): Matt Mire, Town Attorney 7. ITEM/TOPIC: Adjournment (4:15 p.m.) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, NOVEMBER 3, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Future agenda items: Evergreen Lodge Master Plan Update - 11/3 Ordinance Certifying Mill Levy - 11 /17 & 12/1 Ordinance for 2015 Supplemental Budget - 12/1/ & 12/15 2016 CSE Funding Allocation Recommendation - 12/1 VLMDAC appointments - 12/1 CSE Board appointments - 12/15 Joint Meeting with VEAC (DestiMetrics Mountain Travel Update) - 12/15 Proposed future agenda items Review Matrix on Multi -Use Facilities - TBD Vail Municipal Building Remodel Update - TBD Chamonix Project Update - TBD Legislation for Electric Bikes - TBD CIRSA Charter Review - TBD Cleanup Title 12, zoning amendments- TBD Gore Creek Water Quality Plan Update - TBD Vail Trails Update - TBD Environmental Strategic Plan Update - TBD Eagle County School District Meeting w/ Board - TBD Ford Park Leases - TBD Peer City Visit to Aspen - TBD Open Lands Strategic Plan - TBD Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD VRD Agreement for Skate Park - TBD Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. 10/20/2015 10/20/2015 TOWN OF VAll7 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 20, 2015 ITEM/TOPIC: Golden Peak Courts Site Visit. BACKGROUND: The site visit to Golden Peak courts will include a demonstration of pickle ball. A discussion and public hearing has been tentatively scheduled for the November 3rd Council meeting and a decision may be made about pickleball courts at this location. 10/20/2015 TOWN OF VAll7 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 20, 2015 ITEM/TOPIC: PEC/DRB Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: October 7, 2015 DRB Meeting Results October 12, 2015 PEC Meeting Results 10/20/2015 rowN of va MEMBERS PRESENT Peter Cope Andy Forstl Bill Pierce Doug Cahill DESIGN REVIEW BOARD AGENDA PUBLIC MEETING October 7, 2015 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 PROJECT ORIENTATION SITE VISITS MEMBERS ABSENT Rollie Kjesbo 1. Frost Townhomes-5187 Black Gore Drive 2. Antlers Condominiums -680 Lionshead Place 3. Gordon Residence -483 Gore Creek Drive MAIN AGENDA 1. Katsos Ranch LLC DRB150249 Final review of changes to approved plans (materials/landscaping) 3235 Katsos Ranch Road/Lot 5, Block 1, Vail Village Filing 12 Applicant: Katsos Ranch LLC, represented by Martin Manley Architects ACTION: Table to October 21, 2015 MOTION: Cahill SECOND: Forstl VOTE: 4-0-0 2. Newell Residence DRB150287 Final review of an addition 1450 Buffehr Creek Road/Lot 2, Cliffside Subdivision Applicant: John Newell represented by RMT Architects ACTION: Table to October 21, 2015 MOTION: Cahill SECOND: Forstl VOTE: 4-0-0 3. Antlers Condominium Association Inc. DRB150421 Final review of an exterior alteration (garage door) 680 Lionshead Place/Lot 3, Vail Lionshead Filing 3 Applicant: Antlers Condominium Association Inc. represented by Tom Schlader ACTION: Approve w/ Conditions MOTION: Cahill SECOND: Forstl VOTE: 4-0-0 CONDITION(S): 1. The garage door shall be black in color. 2:OOpm 3:OOpm Jonathan Jonathan Chris 4. Frost Townhouses DRB150422 Chris Final review of an exterior alteration (siding, entry) 5187 Black Gore Drive/Lot 5 Heather of Vail, Frost Townhouses (Heatherwood Townhouses) Applicant: Frost Townhouse Association, represented by John M. Fee ACTION: Table to October 21, 2015 MOTION: Forstl SECOND: Cahill VOTE: 4-0-0 Page 1 10/20/2015 5. Mountain Cl Development DRB150443 Jonathan Final review of changes to approved plans (driveway, stone veneer, terrace, light) 2755 Snowberry Drive (West Unit)/Lot 10, Block 9, Vail Intermountain Subdivision Applicant: Mountain CI Development LTD, represented by Martin Manley Architects ACTION: Approve w/ Conditions MOTION: Forstl SECOND: Cahill VOTE: 4-0-0 CONDITION(S): 1. The approved options for the wall in question include the previously approved boulder wall, a cement wall with stone veneer matching the house body stone with an appropriate transition (as determined by staff) to the constructed boulder wall to the west, or a stucco wall that terminates at an inside corner with an appropriate transition (as determined by staff) to the constructed boulder wall to the west. 6. Mountain Cl Development DRB150444 Jonathan Final review of changes to approved plans (stone veneer, stain, light) 2755 Snowberry Drive (East Unit)/Lot 10, Block 9, Vail Intermountain Subdivision Applicant: Mountain Cl Development LTD, represented by Martin Manley Architects ACTION: Approve MOTION: Forstl SECOND: Cahill VOTE: 4-0-0 7. Gordon Residence DRB150450 Jonathan Conceptual review of an addition 483 Gore Creek Drive Unit 7B (Texas Townhomes)/Lot 7, Vail Village Filing 4 Applicant: Lorie Gordon, represented by Segerberg, Mayhew & Associates ACTION: N/A 8. Reimers Residence DRB150462 Jonathan Conceptual review of new construction (SFR) 3090 Booth Creek Drive/Lot 8, Block 3, Vail Village Filing 11 Applicant: Arthur Reimers, represented by Berglund Architects ACTION: N/A STAFF APPROVALS Town of Vail DRB150263 Jonathan Final review of an exterior alteration (Condenser) 241 East Meadow Drive/Tract B & C, Vail Village Filing 1 Applicant: Town of Vail, represented by Crown Castle Gore Creek Plaza LLC DRB150405 Chris Final review of an exterior alteration (A/C) 193 East Gore Creek Drive/Tract A, Block 5B, Vail Village Filing 1 Applicant: Gore Creek Plaza LLC, represented by Tom Johnson Racquet Club Owners Association DRB150409 Jonathan Final review of an exterior alteration (landscaping) 4695 Racquet Club Drive/Vail Racquet Club Condominiums Clubhouse Applicant: Racquet Club Owners Association represented by Steve Loftus Arrabelle at Vail Square LLC DRB150412 Jonathan Final review of an exterior alteration (canopy) 675 Lionshead Place/Lot 1 Vail Square Applicant: Smart Wool, represented by Vail Resorts, Inc. Page 2 10/20/2015 Skicaverna LLC DRB140513 Final review of an exterior alteration (window, door) 68 East Meadow Drive Unit 202 (Village Inn Plaza)/Lot O, Block 5D, Vail Village Filing 1 Applicant: Skicaverna LLC, represented by Nedbo Construction Beaver Dam LLC DRB150414 Final review of an exterior alteration (condenser) 443 Beaver Dam Road/Lot 4, Block 4, Vail Village Filing 3 Applicant: Beaver Dam LLC represented by R & H Mechanical Turtletaub Residence DRB150415 Final review of an exterior alteration (door) 4600 Vail Racquet Club Drive/Vail Racquet Club Condominiums Applicant: Michael Turtletaub, represented by Christopher Rivers Spurway Residence DRB150416 Final review of an exterior alteration (gutters) 5166 Gore Circle/Lot 4, Block 2, Bighorn Subdivision 5th Addition Applicant: Richard & Patricia Spurway Fox Residence DRB150418 Final review of an exterior alteration (gas line) 5040 Prima Court/Lot A-1, Sundial Phase 1 Applicant: Sara Fox represented by Bryan Mullet Wipper Residence DRB150419 Final review of an addition 2875 Manns Ranch Road/Lot 1, Block 1, Vail Village Filing 13 Applicant: David Wipper represented by Rob Hall Jonathan Jonathan Jonathan Jonathan Jonathan Jonathan Grouse Glen Condominiums DRB150420 Jonathan Final review of an exterior alteration (heat tape) 1470 Buffehr Creek Road/Parcel A, Lion's Ridge Filing 2, Grouse Glen at Vail Condominiums Applicant: Grouse Glen at Vail Condominiums, represented by Carol Krueger Westhaven Partners LLC DRB150423 Jonathan Final review of changes to approved plans (windows) 1240 & 1242 Westhaven Circle/Lot 31, Glen Lyon Subdivision Applicant: Westhaven Partners LLC, represented by Scott Turnipseed Architecture & Construction AHCO27 Residence DRB150424 Jonathan Final review of changes to approved plans (entry, windows, doors, stairs) 3838 Bridge Road/Lot 12, Bighorn Subdivision 2nd Addition Applicant: AHCO27, represented by VAg Architects & Planners Stephens Park DRB150425 Jonathan Final review of an exterior alteration (roof) 2470 South Frontage Road/Unplatted Applicant: Town of Vail, represented by Gregg Barrie Hanseatic LLC DRB150426 Jonathan Final review of changes to approved plans (windows) 600 Vail Valley Drive Unit D309 (Northwoods)/Tract B, Vail Village Filing 7 Applicant: Hanseatic LLC, represented by Pierce Architects Page 3 10/20/2015 Streeter Residence DRB150427 Jonathan Final review exterior alteration (landscaping) 2925 Manns Ranch Road Unit A/Lot 2, Block 1, Vail Village Filing 13 Applicant: Pia Streeter Fleeger Residence DRB150429 Jonathan Final review of an exterior alteration (re -paint) 1517 Vail Valley Drive/Lot 12, Block 3, Vail Valley Filing 1 Applicant: Matt Fleeger represented by Gary Hill Rosenbach Residence DRB150431 Jonathan Final review of a changes to approved plans (fascia/rail) 103 Rockledge Road/Lot 4, Block 7, Vail Village First Filing Raether Minor Replat Applicant: Gary Rosenbach represented by K.H. Webb Architects Weingarten Residence DRB150432 Jonathan Final review of an exterior alteration (doors) 4560 Meadow Drive Building 1 Unit 7/Vail Racquet Club Condominiums Applicant: Judith Weingarten represented by Brian Zaikis Paulsen Residence DRB150433 Jonathan Final review of an exterior alteration (gas piping) 998 Ptarmigan Road/Lot 1, Block 4, Vail Village Filing 7 Applicant: Mary Lou Paulsen, represented by Plumbing Systems, Inc. 5074 Main Gore Drive LLC DRB150434 Jonathan Final review of changes to approved plans (drainage) 5074 Main Gore Drive Unit B/Lot 4, Vail Meadows Filing 1 Applicant: 5074 Main Gore Drive LLC, represented by Piper Architecture Kaplan Family Partnership DRB150435 Jonathan Final review of an exterior alteration (landscaping) 1592 Golf Terrace Unit Q55/Area A, Sunburst at Vail Applicant: Kaplan Family Partnership, represented by Mike Earl Judith A. Domer Revocable Revocable Trust DRB150436 Jonathan Final review of an exterior alteration (landscaping) 1424 Moraine Drive/Lot 12, Dauphinais-Moseley Filing 1 Applicant: Judith A. Domer Revocable Revocable Trust, represented by Mike Earl Blumberg Residence DRB150440 Jonathan Final review of a change to approved plans (heat tape) 366A Forest Road/Lot 2, Block 1, Vail Village Filing 3 Applicant: Seth Blumberg Prochnow Residence DRB150447 Jonathan Final review of an exterior alteration (vent) 483 Gore Creek Drive Unit 7-1/1-ot 7, Vail Village Filing 4 Applicant: Ann Prochnow represented by Carl Bruggeman Pellar Residence OTC15-0052 Jonathan Final review of an exterior alteration (hot tub) 1330 Sandstone Drive Unit 12/1-ot G4, Lions Ridge Filing 2 Applicant: Russell Pellar represented by Maximum Comfort Pool & Spa Page 4 10/20/2015 Devlin Residence OTC15-0053 JR Final review of an exterior alteration (roof) 5016 Main Gore Drive Unit 2/1-ot 2, Gore Creek Meadows Applicant: Nancy Devlin, represented by TCC Roofing Duncan Residence OTC15-0054 JR Final review of an exterior alteration (roof) 5016 Main Gore Drive Unit 1/Lot 2, Gore Creek Meadows Applicant: David Duncan, represented by TCC Roofing Timber Falls Condominium Association OTC15-0055 MH Final review of an exterior alteration (roof) 4500 Meadow Drive Building 1/Timber Falls Condominiums Applicant: Timber Falls Condominium Association represented by A4S LLC Light Residence OTC15-0056 Martin Final review of an exterior alteration (window) 1390 Westhaven Drive Unit 4/Cascades on Gore Creek Applicant: Corey Light represented by Casabonne Enterprises Inc. Hopkins Residence OTC15-0057 Martin Final review of an exterior alteration (re -roof) 5036 Gore Circle/Lot 1, Block 3, Bighorn 5t" Addition Applicant: Pamela Hopkins represented by Rippy Contractors The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Page 5 10/20/2015 0 PLANNING AND ENVIRONMENTAL COMMISSION TOWN Of 4� to October 12, 2015, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 Call to Order Members Present: Brian Gillette, Jim Rediker, Henry Pratt, Dick Cleveland, Kirk Hansen Members Absent: Webb Martin, John Ryan Lockman 2. A request for a recommendation to the Vail Town Council for the adoption of the Strategic Plan for Water Quality Improvements on Gore Creek. (PEC150027) (60 min) Applicant: Town of Vail Planner: Kristen Bertuglia Action: Motion: Second: Vote: Kristen Bertuglia gave a presentation as per the staff memorandum. Kristen then introduced Matt Mire, Town Attorney and Gregg Barrie, Town Senior Landscape Architect. Matt is in attendance to answer questions regarding regulating pesticides within town. Gregg Barrie will be discussing how the Town of Vail uses these pesticides & herbicides throughout town. Gregg Barrie gave a brief overview of pesticides and discussed the town's practice as to the use of pesticides. Town use of these pesticides is to target a specific pest that the town is trying to manage. Every pesticide is specialized and each has a label which outlines how it can be used, what it is to be used for, where it can be used and any hazards associated with the specific pesticide, etc. The label on each pesticide is the regulatory law for that specific pesticide and if someone is using a pesticide in a way which is not an indicated use on the label, they are breaking the law. We may be seeing this throughout town where people are using these things outside the recommendations of the label and this can be anyone from a homeowner to a commercial applicator. The town is obligated to manage noxious weeds through State regulations as well as Town Ordinance. These noxious weeds are non-native plants, highly invasive plants that will drive away native plants and wildlife. The town has been managing these weeds for the past decade. Tree pests have been managed through pesticide use since the early 2000's. These pesticides have been used in the area of the stream tract and are targeted for insects. The label of the products widely used in our area does indicate that these pesticides are dangerous to aquatic insects. The town has now moved to a new chemical that the EPA considers a reduced impact insecticide. Proposed in the Water Quality Improvement Plan is Integrative Pest Management. This management plan gives us different tools. • Biological management introduces bugs that prey on specific plants throughout town. • Cultural controls recommends planting bio -diversity which is the practice of planting multiple plants of different species with adequate spacing. Another cultural control would be healthy stands of native grass. • Mechanical methods would include hand removing insects and/or weeds. Preventing seeds from spreading. • Chemical application would be targeting specific pests as reviewed previously. 10/20/2015 Commissioner Gillette expressed his concern with the management of the golf course and other large users of sod. Do we know what their management practices are and if they are offenders? Should we get the golf course involved in these discussions? Barrie stated that by educating consumers how to use these chemicals properly and not spread a broad based spray, some improvements could be made. Attack the areas that need to be attacked & stop broad based use. Town has curtailed most use of 24D chemicals throughout and is using the alternatives. Town is not involved in the golf course means & methods of mitigation. Commissioner Pratt indicated that the Vail Recreation District has acknowledged that the use of these chemicals is detrimental and they are sensitive to this. How do we get people to stop using the chemicals outside of the label? Barrie responded that the applicators struggle with the demands of the consumer. Homeowners are demanding they treat their trees, cheaply in many cases, or they will find someone else who will. Commissioner Rediker asked if there is a way to report use violators and who this regulatory agency is. Barrie stated that the regulatory agency is the USDA, and State of Colorado. However, the State has very few investigators and there is very rarely enforcement. Best way to control the use of these chemicals is to educate the end user. Commissioner Cleveland asked about the use of the biological when trying to manage these pests What about the unintended consequences of using a biological and not fully understanding how it will impact us in the future? Barrie stated that we can't get a sustainable level of these biological because of our climate. Studies have produced very good evidence that this works in certain areas. Commissioner Pratt asked if there is a list of "non -recommended" chemicals that we can distribute to homeowners & business owners along the creek. Commissioner Gillette recommended coming up with a Best Management Practices and forward this information to HOA's and homeowners. Barrie indicated that this is a great idea. I think that education is the way we can make the biggest impact. Commissioner Hansen asked if the Town can require applicators be licensed or registered with the Town? Barrie clarified that part of the Pesticide Applicators Act does speak to the licensing and registering the applicators. Barrie asked Mire to clarify what requirements of licensing can be placed on these applicators. Matt Mire stated that we cannot require these applicators to be licensed. We could possibly require them to produce current credentials when applying for a business license. We cannot create a special business license for them. Commissioner Rediker asked what the definition of a pesticide applicator? Mire responded that under the act it is any person applying a pesticide Commissioner Gillette asked for clarification on the 5 mile point of source regulation, does this not help us out? Mire stated it doesn't work with the regulation of pesticides. Would like to look further into this issue as it does allow for some carve -out regulations for watershed protection. 10/20/2015 Commissioner Cleveland asked about utilizing our nuisance regulations to address this. Commissioner Gillette asked if it would be beneficial for us to draft regulations, send them to Department of Agriculture for review and attempt to explain we are working to fix our stream according to one law and another is preventing it. Mire stated that this maybe be a way in with the "carve out' regulations. Will look harder at more of these cases that municipalities are regulating. There is a little hope with the carve -out, but none with licensing & registration and prohibition of specific pesticides. Commissioner Gillette asked how many intakes there are along the creek as the 5 mile point of source regulation speaks directly to intakes. Bertuglia confirmed that there are multiple intakes throughout the length of gore creek as well as multiple wells. Commissioner Rediker asked if there is an accepted definition to pollutant that the EPA recognizes. Mire confirmed that the Town would use the most comprehensive list of EPA recognized list. Commissioner Cleveland stated that we have to go by the law. Is there a way to enforce the existing regulations without creating new regulations? Mire stated that the Towns nuisance regulations are not strong enough but we can work on modifying our code to make it illegal to pollute the water source. Commissioner Rediker asked if there was nothing within the state regulations that prevents spraying of certain types of pesticides within & wherever they want. Mire clarified that the label associated with the product is the law. Barrie asked how we can enforce the label if we find a violation. Mire stated that using the nuisance ordinance may be the way to go. Stated that this regulation would need to be drafted and discussed in executive session. Barrie pointed out that the WQIP does not indicate that pesticides are the only smoking gun and we need to look at everything in that report Commissioner Pratt asked if there was a way to place restrictions on chemicals that there is a known harm to humans. Mire stated that the right to defend water supply is limited to state & federal regulations. Commissioner Pratt asked about the new EPA rules that were put on hold. These regulations were meant to cover the contributory water ways. Do these rules extend to the Town of Vail? Is this another door to regulate this? Mire stated that he would look into these new rules and report back. Commissioner Rediker asked for clarification on the notification part of the statute where it states that we cannot not require commercial applicators to notify the town when spraying. However, this seems to imply that you can require a private property owner to notify of spraying. Can we not add this to regulations? Mire felt that we may be able to possibly require the homeowner to notify us and this would become part of an ordinance if we are allowed to require it. Commissioner Gillette asked how this will relate to the plan that is immediately in front of us. Bertuglia stated that we can forward a recommendation to council pending legal review or we can 10/20/2015 continue working on this and then forward a better plan for approval by the Town Council Commissioner Hansen felt that the town is spending a lot of time on the regulatory and penalty phases of laws that may or may not exist. Agrees with Commissioner Cleveland that the Town of Vail should be a leader in this process. We need to focus on educating the commercial applicators on what we are attempting to do to protect our streams. Commissioner Cleveland asked where the Town is on performing actual scientific studies. Are we still in the macro phase and no specific focus? Bertuglia commented that the town has a comprehensive and robust report on what the main causes are, commissioned by the Urban Runoff Group and authored by Leonard Rice Engineers, Alpine Engineering. Specific EPA sampling continues for chemicals, as well as the bug analysis which is ongoing. ERWSD explained that sampling is continuing and ongoing. Wet weather event sampling is sometimes difficult to attain but the District is doing it more often now. Will provide report to the commission with more specific pollutants. Jim Lamont, representing Vail Homeowners Association, commented on sequencing of events. Is wondering if the town is taking on the important question and focusing on this first. The Town has to have a better understanding the frequency of the testing & locations. Would like to see groundwater testing as well as we now see the impact of artificial turf and it's impact on infiltration on groundwater. Jim Recommends that the onus is put onto CDOT to begin remediation for run off along the highway right of way. This is more realistic than trying to take on large chemical company. Can recall that the golf course & the recreation district came in with a very extensive presentation on how they are managing the golf course. Would recommend newer members get an opportunity to view this information to gain a better understanding. Public is far more sophisticated than we are giving them credit. Surprised we do not have this list of recommended chemicals already available. This is not going to be solved overnight. It took 40 years to create this issue, it will take time to clean it up. 3. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code, to allow for the future development of Employee Housing Units on the Chamonix parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC150019) (5 min) Applicant: Town of Vail Community Development Department Planner: George Ruther Action: Table to October 26, 2015 Motion: Cleveland Second: Rediker Vote: 5-0-0 4. A request for a final recommendation to the Vail Town Council of a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the former Cascade Village Theater and Colorado Mountain College property to include 14 dwelling units, one (1) onsite Employee Housing Unit and the preservation 4,087 square feet of existing commercial, retail and office space, located at 1310 Westhaven Drive/Cascade Village, and setting forth details in regard thereto. This project was previously approved most recently in 2007 and expired on June 1, 2015. (PEC150014) (5 min) 10/20/2015 Applicant: Ultimate Cascade LLC, represented by Mauriello Planning Group Planner: Jonathan Spence Action: Table to December 14, 2015 Motion: Cleveland Second: Rediker Vote: 5-0-0 5. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) (5 min) Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group Planner: George Ruther Action: Table to October 26, 2015 Motion: Cleveland Second: Rediker Vote: 5-0-0 6. A request for a recommendation to the Vail Town Council on a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow a revision to the approved development plan for the Cornerstone site to facilitate the construction of a tensioned membrane structure, located at 1300 Westhaven Drive/Unplatted, (Liftside/Cornerstone) and setting forth details in regard thereto. (PEC140019) Applicant: Charter Sports, represented by Braun & Associates Planner: Jonathan Spence Action: Withdrawn 7. Approval of Minutes Motion: Hansen Second: Cleveland Vote: 4-0-1 (Rediker abstained) 8. Informational Update 9. Adjournment Motion: Gillette Second: Hansen Vote: 5-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department Published in the Vail Daily October 9, 2015 10/20/2015 10/20/2015 TOWN OF VAll7 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 20, 2015 ITEM/TOPIC: Intermountain Fuels Reduction Project Status Update PRESENTER(S): Paul Cada, Wildland Mitigation Coordinator, Vail Fire Department ACTION REQUESTED OF COUNCIL: No action requested at this time. BACKGROUND: Review status of discussion with USFS about the need to conduct additional fuels reduction project in the area adjacent to Intermountain and Highland Meadows neighborhoods, the NEPA analysis, and the summary of treatment options, estimated costs, and pros / cons. ATTACHMENTS: Memo Intermountain Fuels Reducation Project 2015 Project Summary 10/20/2015 r r W1 i Memorandum To: From: Date: Subject Town Council Paul Cada, Wildland Mitigation Coordinator October 9, 2015 Intermountain Fuels Reduction Project Background For several years the Town of Vail has been in discussions with the United States Forest Service (USFS) regarding the need to conduct an additional fuels reduction project in the area adjacent to the Intermountain and Highland Meadows neighborhoods. This area has significant mortality in the forested stands due to mountain pine beetle and sudden aspen decline. In spring of 2015, the USFS initiated the National Environmental Policy Act (NEPA) analysis that is required to implement such a project. The USFS committed to funding the NEPA analysis which has an estimated cost of $400,000 with the understanding that the Town of Vail would fund a significant portion of the implementation costs associated with this project. Current Situation The USFS is nearing completion of the NEPA analysis and expects to issue a Record of Decision, which is the next step towards project implementation, in December of 2015. In preparation for this, they have generated a summary of treatment options, including the estimated implementation costs associated with each treatment method and the advantages/disadvantages of each. This document is attached to this memo. Upon review of the 3 options presented, staff recommends Option 3: a blended approach in which there would be a mix of helicopter yarding and hand thin/pile burn. The treatment method used for a given area would be based upon proximity to landing sites and neighborhoods as well as relative hazard posed by a given stand. It is important to note that with helicopter yarding, costs escalate the farther the treatment unit is from a landing. A landing is the site where logs are deposited and then loaded onto logging trucks. Helicopter yarding would also be recommended for units in which the density of material makes hand thin/pile burn impractical. Action Requested Informational item, staff will bring a project proposal with associated budget request back to council after the appeal period for the Decision Statement has closed and a final record of decision from the USDA Forest Service is issued. Attachment: USFS Intermountain Project Summary 10/20/2015 Vail Intermountain Project Summary Town Council October 20, 2015 Purpose: • Reduce the current and future wildfire hazard to and from adjacent communities by managing existing hazardous fuels on federal lands. • Create strategic hazardous fuel breaks and maintain/expand existing aspen diversity on federal lands through vegetation management activities while maintaining ecosystem structure and processes. Proposal: Treat approximately 190 acres using individual tree selection, group selection and small patch clearcuts (less than 10 acres). Focus is on the pockets of dead trees and to expand existing aspen where present. Treatment Methods Options: 1. Helicopter yarding removing the whole stem of the tree with some follow up hand piling and pile burning. 2. Hand treatments — cut, pile, burn piles in winter. 3. Blend of both treatments Treatment Costs: 1. Helicopter Yarding - $2,300,000 to $2,600,000 ($12,105- $13,684 per acre) 2. Hand Treatments - $250,000 ($1,315 per acre) 3. Blend of Treatment Options- somewhere in the middle depending on blend of treatment options Treatment Timelines: 1. Helicopter Yarding — minimum 2 summer seasons (30 days each) and up to 5 summer seasons (10-15 days each season) depending on how much flight time is available each season 2. Hand Treatments — felling and piling of trees (one summer season), pile burning (up to 5 winter seasons) 3. Blend of Treatments- possible in 1 summer season and up to 3 summer seasons, pile burning (up to 5 winter seasons) Tradeoffs: 10/20/2015 Helicopter Yarding Hand Treatments Days of work needed to 90 Days- Felling, bucking and helicopter 45 Days- Felling, bucking, piling complete majority visible work yarding (60 days of helicopter time) Total time to complete project Up to 5 years- Work will progress evenly Up to 5 years- Majority of work over this time frame completed in first year, pile burning up to 5 years Number of piles to burn per acre Less than 10 hand piles per acre. 40-60 hand piles per acre Public impacts Helicopter and chainsaw noise Chainsaw noise Ground disturbance Very little ground disturbance Some ground disturbance associated with burn piles, but they heal up quickly with rehabilitation. Smoke Impacts Smoke inversions from West Vail to Eagle- Smoke inversions from West Vail to Vail Eagle -Vail more frequent Vehicle traffic needed for Logging trucks on roads and Support crew vehicle traffic operation neighborhoods Forest products utilized Yes No Residual fuels Most heavy fuels removed from forest Not all the large diameter wood will burn, some will be left on site Target objective Meets or exceeds objectives of removal of Meets minimum objective of hazardous hazardous fuel removal fuels removal Total treatment cost Up to $2,600,000 Up to $250,000 10/20/2015 0� TOWN OF VA1L7 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 20, 2015 ITEM/TOPIC: Information Update: 1) August 2015 Vail Business Review 2) October 7, 2015 DRAFT CSE Minutes 3) October 13, 2015 VEAC Minutes 4) DestiMetrics Letter Update about the Transient Inventory Report ATTACHMENTS: August 2015 Vail Business Review October 7 2015 DRAFT CSE Meeting Minutes Oct 13 VEAC Minutes DestiMetrics Letter Update about Transient Inventory Report 10/20/2015 TOWN OF 75 South Frontage Road West Finance Department Vail, Colorado 81657 970.479.2100 vailgov.com 970.479.2248 fax Vail Business Review August 2015 October 7, 2015 The August Vail Business Review breaks down the four percent sales tax collected for August. Overall August sales tax decreased .7% with Retail decreasing 3.0, Lodging increased 2.1 %, Food and Beverage was flat and Utilities/Other (which is mainly utilities but also includes taxable services and rentals) decreased 3.2%. Excluding the Out of Town category, sales tax for the month of August was up 1.1 %. Electronic filing and payment of Vail sales tax is now an option. Please visit www.vailgov.com/epay Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Kathleen Halloran at (970) 479-2116. Sincerely, �&L Sally Lorton Sales Tax Administrator 10/20/2015 August TOWN OF VAIL BUSINESS REVIEW TOWN OF'AILD Sales Tax Newsletter August 2015 Sales Tax 10/7/2015 2:40:49 PM emGovPower Page 1 of 2 10/20/2015 August August August 2014 2015 % Collections Collections Change VAIL VILLAGE Retail 253,482 255,379 0.75% Lodging 232,791 249,155 7.03% F & B 355,564 355,474 -0.03% Other 6,659 8,885 33.43% Total 848,497 868,893 2.40% LIONSHEAD Retail 73,922 68,444 -7.41 % Lodging 137,477 136,255 -0.89% F & B 96,446 95,157 -1.34% Other 4,836 2,387 -50.65% Total 312,681 302,243 -3.34% CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 152,373 160,685 5.46% Lodging 78,456 73,298 -6.57% F & B 58,035 60,301 3.90% Other 7,623 7,584 -0.51 % Total 296,486 301,868 1.82% OUT OF TOWN Retail 98,015 75,817 -22.65% Lodging 7,799 7,414 -4.94% F & B 1,615 752 -53.45% Utilities & Other 110,159 106,241 -3.56% Total 217,588 190,223 -12.58% 10/7/2015 2:40:49 PM emGovPower Page 1 of 2 10/20/2015 August TOWN OF VAIL BUSINESS REVIEW TOWN OF'AILD Sales Tax Newsletter August 2015 Sales Tax TOTAL Total 1,675,252 1,663,228 -0.72% RETAIL SUMMARY August August August RETAIL -FOOD 2014 2015 % RETAIL -LIQUOR Collections Collections Change Retail 577,792 560,325 -3.02% Lodging And Property Mgmt 456,523 466,122 2.10% Food and Beverage 511,660 511,683 0.00% Other 129,278 125,097 -3.23% Total 1,675,252 1,663,228 -0.72% RETAIL SUMMARY Total 577,792 560,325 -3.02% 10/7/2015 2:40:49 PM emGovPower Page 2 of 2 10/20/2015 August 2014 Collections August 2015 Collections August % Change RETAIL -FOOD 123,092 131,257 6.63% RETAIL -LIQUOR 40,314 43,799 8.64% RETAIL -APPAREL 125,884 126,679 0.63% RETAIL -SPORT 115,426 104,670 -9.32% RETAIL -JEWELRY 30,542 27,537 -9.84% RETAIL -GIFT 7,106 5,328 -25.03% RETAIL -GALLERY 5,681 4,351 -23.41 % RETAIL -OTHER 129,700 116,704 -10.02% RETAIL -HOME OCCUPATION 46 0 -100.00% Total 577,792 560,325 -3.02% 10/7/2015 2:40:49 PM emGovPower Page 2 of 2 10/20/2015 TOWN OF VAIL Commission ori Special Evants MINUTES: DRAFT COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, October 7, 2015 @ 8:30am CSE Members Present: Barry Davis Jeff Andrews Mark Gordon Rayla Kundolf Marco Valenti Alison Wadey CSE Members Absent: Shenna Richardson Town of Vail Staff Present: Sybill Navas, CSE Coordinator Kelli McDonald, Economic Development Manager Laura Waniuk, Event Liaison Others Present: Margaret Rogers, Vail Town Council Chris Cares, RRC David Becher, RRC Cabal Yarne, VCBA, LHMA Mark Christie, Town Council candidate Robin Litt, Vail Jazz Owen Hutchinson, Vail Jazz Brooke Skjonsby, Vail Resorts Sandra Perrig, VVP John Knight, The America Cup Jodi Knight, The America Cup Brian Hall, Blue Creek Productions Dick Cleveland, Vail citizen, Town Council candidate Maggie Bevan, Vail Valley Foundation Bobby Bank, Vail Info Martha Brassel, Vail Valley Foundation Jim Soran, Vail Lacrosse Liz Campbell, Betty Ford Alpine Gardens Ariel Rosemberg, Bluegrass Series Beth Pappas, VRD Helene Mattison, Kids Adventure Games Bill Mattison, Kids Adventure Games Gaby Milhoan, Peak Wellness Retreat Jen Mason, VVF Dan Cramer, North American Sports Group CSE Minutes Regular Meeting: October 7, 2015 Page 1 of 7 10/20/2015 Caitlin Murray, Bravo! Vail Bryce Thornburg, North American Sports Group Jeanne Reid White, Bravo! Vail Lisa Mallory, Bravo! Vail Megan Roepke, Bravo! Vail AGENDA: Meeting materials can be accessed at the following link: http://65.38.144.10/WebLink8/0/fol/321731 /Row1.aspx CSE Chair, Barry Davis, called the meeting to order at 8:33am Administrative Items a. Approval of the Minutes of the CSE's Meeting on September 2, 2015 ➢ Motion to approve the minutes of the CSE Meeting, September 2, 2015, as presented. M/S/P: Kundolf/Valenti/Unanimous The motion passed 4-0 (Andrews had not arrived yet) o Mark Christie, candidate for Vail Town Council, introduced himself to the CSE and provided his personal and business background. b. Updates: • CSE Members "Thank you Lunch" for Margaret and Rayla: October 7th following the CSE Meeting in the Admin Conference Room • Thursday, Nov. 19: Presentation of the 2016 funding allocation decisions to the VLMDAC, Antlers at Vail. 8:30-9:00am. • Tuesday, Dec. 1: Presentation of the 2016 funding allocation decisions to the Vail Town Council at their evening meeting. Specific time TBD. • Application Deadlines and Interview Dates for CSE applicants: Letters of interest due to the Town Clerk by Dec. 4th Interviews on Tuesday, Dec. 15th at the Town Council Work Session c. Financial/Contract Overview d. Report on 1St reading of TOV Budget on Tuesday, October 6. McDonald stated that the CSE budget was approved on 1St reading, as was the $150,000 request for the Education and Enrichment events budget. Rogers discussed funding of the Burton USO and her perspective on voting for the funding amount, either $300,000 or $400,000. Burton will present to the Town Council at the second reading of the budget on October 20. Rogers also noted that there was much discussion as to whether to fund the Air Alliance at the requested amount. The Council requested further information on the commitment of other entities in Eagle County. CSE Minutes Regular Meeting: October 7, 2015 Page 2 of 7 10/20/2015 e. CSE 2016 Budget Review: Noted was the addition of $2800 for survey incentives to the admin budget. Navas reported that the agreement for the survey contract for 2016 has not yet been negotiated. RRC Associates - Chris Cares Explanation of event survey methodologies and associated results Please see presentation for full detail. Cares discussed the overall program logistics and how town staff and producers have worked closely with RRC to implement this survey process for 2015. Cares reviewed the differences between the intercept vs. the post -event web based survey. Different event organizers have different definitions of how attendance is defined; RRC worked with event producers to clarify this. There are "reasonableness" checks using lodging occupancy and parking counts. The surveys conducted thus far were 60% intercept and 40% post event surveys. Once all event surveys are compiled, then the events will be compared against each other for a complete 2015 event overview. Davis asked about stats for people who quit partway through it, Cares said that it's very rare for people to not continue. Davis asked about manual counts and if they have used photography or drones for attendee counts. They do use photographic counts for concerts and Burton. Davis mentioned that it might be a good idea to offer some additional incentive for the online survey as well, perhaps discount on future event entries. Cares said that they don't consider a post event survey unless there is a registration list. Cares said that some of the intercept data is impacted by the interviewer. Cares explained that they try to hire the same people over the course of the project. Valenti asked if RRC looks for bias with interviewer. Cares said they cross check for number of surveys performed. It's a challenging program to maintain perfect quality control. Kundolf asked about specific counts domestic vs. international attendees and how they are represented. Cares said that the type of event speaks to the type of attendee, for example, the Lacrosse Shootout is not an international event. Valenti asked about the methodology for attendance estimates for non -ticketed events. Becher said that in the survey the guest is asked about how many events they have attended and then there is a formulaic approach and a multiplier after they are de -duplicated. Valenti asked if there is a way to include a designation in the dashboard between intercept vs. post survey and then track across number of years the event has been surveyed. Kundolf asked about how they differentiate when there are multiple events in the same locale. For example, asking about Farmers' Market while surveying an attendee from Outlier Festival. Navas asked about the community impact data for the number of people who are a part of the event, not just attendees. Becher said it gets complex to measure, McDonald stated that the goal is to measure the economic impact to the town around the event attendees. McDonald said that Vail Resorts is moving to offer post trip surveys only, the reason is because it's hard to understand what the visitor's total experience is if you survey them on the first day of their vacation. Cares said that Vail Resorts has a great database and it's easier for them to segment by guest and data. John Knight asked about future web based surveys being multi-lingual because his attendees are international. Cares said that there is an opportunity to implement; it just needs to be reviewed on the contract side with the Town of Vail. CSE Minutes Regular Meeting: October 7, 2015 Page 3 of 7 10/20/2015 Event Recaps — Please see detail in presentations. Vail Lacrosse Shootout: June 27 — Sept 3 - Jim Soran Fields were great, more players stayed in Vail this year. Zen Masters' league was new this year, they plan to add a women's event next year. The online streaming drew about 700 per day. 2016 will be the 44th year for the tournament in Vail. Valenti asked what % of participants are repeat attendees. Soran responded that it is quite high, some having come for over 40 years. Kundolf mentioned that it would be great to have a refillable water station at the fields, Soran agreed. Vail Summer Bluegrass Series: 4 Wednesdays- July 1, 15, 29 & Aug 12 - Ariel Rosemberg Second year for the event included a new relationship with the Betty Ford Alpine Gardens. The garden concert series was very well-received. They are looking for other sponsors and investors to turn the event into more of a profit center. The LHMA stepped in to help keep the LH businesses open in the evenings. Attendance was up significantly over 2014. The final night performance attendance was impacted by a competing event in Avon. Hot Summer Nights: Tuesdays, 6/9, 16, 23 & 30; 7/7, 14 & 21; 8/11 & 18 — Jen Mason Attendance was down due to the weather: heavy rain every Tuesday except the last concert- where attendance reflected historically comparable numbers. Mason stated that it has become a tourist event more than a locals -focused event. Tickets to Bravo and the Dance Festival events are sold at GRFA during HSN. Marketing was duplicated from 2015. Kundolf mentioned that the food prices are too high. The goal is to book nationally touring bands. Davis stated that he is interested to see how the event evolves. Gordon mentioned that he thinks the booking has to be more deliberate. Wadey said it might be a good time to redefine their niche and their brand. McDonald raised the issue of the food and beverage costs within the GRFA and Mason stated that there are different opportunities for special deals. It was noted that all of the towns in the county now have their own summer concert series and that is likely impacting the local attendance numbers. Kundolf mentioned that it's important to "own the night" for the different musical events in town. Vail Family Fun Fest: 7 Saturdays 6/20 & 27; 7/11, 18 & 25; 8/1 & 8 — Brian Hall Share their audience and suggestively sell cross -events like the Farmers' Market. Hall noted that since they had moved the event time to mid-day heat, rather than rain, was a problem during the summer but they brought in tents to provide shade. The producer continues his great communication with the local hotels. Kundolf appreciated the changes in the program and the producer flexibility. Vail Jazz Festival- June 28 — Sept 7 - Robin Litt & Owen Hutchinson The festival was re -branded this year, new identity has great appeal to a wider audience. New website design came from the new look. There was a huge increase in views, visits and time on site. Target audience is ages 35-55; there is still a large following of an older age group. They produced 59 events, 55 were in Vail, and 33 were CSE Minutes Regular Meeting: October 7, 2015 Page 4 of 7 10/20/2015 free. Focus on talent this year. They entered into new partnerships for the first time: Women's Foundation of Colorado, KZYR, VVF. Brought in a big sponsor — Land Rover, very positive feedback from them and partnership will most likely continue. RRC only surveyed the 4 day Vail Jazz Party, so the overall ROI that the Jazz Festival presented is extrapolated from that number. Andrews asked about cutting down the number of events, Hutchinson stated that it's more about segmenting the market. Andrews stated that Jazz, Bluegrass and Vail Family Fun Fest events have had an amazing impact on the Lionshead area. Bravo! Vail July 1 — Aug 6 — Jean Reid Bravo! Vail helps reinforce and shape the Vail brand. The Bravo! survey data is based on multiple events. They increased focus on younger demographics, showing a Pixar concert. They also held an "After Dark" series which will continue in 2016. They are also working on full length concert videos, 40 were recorded over the series. For 2016, the performances will begin earlier in June. A new percussionist concert will be held on August 6, 2016. Wadey said she liked the implementation of the family concerts. Kundolf suggested having two concerts on 4t" of July. Pod casts/broad casts on Colorado Public radio were a beneficial addition. Gordon said spreading out performances around town is great. Andrews said diversification is good to see. Andrews asked about leadership changes, Reid stated they are currently searching for a new executive director and hope to have them on board in early 2016. Vail International Dance Festival: July 27- Aug 10 - Martha Brassel Festival had one fewer paid performance than normal, but the overall budget was not ill - affected. Brassel noted that children under 12 are still free, and that lawn tickets are still $20- and she is committed to maintaining those policies. The inclusion of the Compania Nacional de Danza de Mexico increased publicity down in Mexico, and has resulted in an invitation to bring the festival to Mexico. Over 100 children participated in the Celebrate the Beat program. They had incredible PR and media impressions on their $100k marketing spend. The exposure in the New York Times continues to be extraordinary. Kundolf stated that the internship program is incredible. Kick -It 3v3 Soccer: July 31- Aug 2 — Dan Cramer, Bryce Thornburg They said it was nice to be back in Vail and have the fields ready. They made a real effort to market Vail and grow the event. Thornburg said they brought in World Cup star, Christie Rampone, for a clinic and signing to increase the excitement for the event. Cramer said that they want to improve on their engagement throughout the town and look at hosting some after hour activities. The increased marketing brought in teams from further away than in previous years, although the largest numbers are still from Colorado. They want to understand how to maximize the space and are considering a shuttle for next year to help with movement of players between the fields. They are looking to move the date up into July in 2016. Vail Kids Adventure Games Aug 5-9 - Helene Mattison, Bill Mattison, Beth Pappas Production team stayed the same, business team changed. The youngest age group raced on Sunday, which worked well, decreasing the impacts of playing against the CSE Minutes Regular Meeting: October 7, 2015 Page 5 of 7 10/20/2015 Farmers' Market. The adventure expo was expanded this year and the human hamster balls were a big hit. There was a partnership with the GoPro Games that helped co - promote both events. The spectator guide was distributed widely across town. Event was spread out over 5 days, so the athletes spent a lot of time in town. They partnered with local and regional television and engaged mommy bloggers. There were some issues with the race course and the delivery trucks near Checkpoint Charlie and lack of enforcement of the requested bicycle dismount zone. The producers are still considering hosting a national event in Vail. Davis asked about the length of the race course. Mattison said they would like to make a longer course for the older kids and have 3 different race courses. They could consider a course or activation in Lionshead. The producers are now producing these races in 8 different mountain locations. World Youth Fly Fishing Championships: Aug 10 -16 — John Knight Youth teams from 10 countries competed and reported that it was the "best ever" event. There are three reasons the event was so great, the Town of Vail as an exceptional venue, excellent watershed venues and the educational component. The post -event surveys were challenging because of the language barrier. They had great media coverage and the TV episode filmed by the Discovery Channel will air the end of November on Destination America. Volunteers flew in from all around the USA to participate. Next year they would like to include the volunteers in the surveying. Knight is going to partner with Highline on some aspects of the event operations for the World Fly Fishing Championships in 2016; where upwards of 35 countries are expected to compete. Peak Wellness Retreat: Aug 22-23 — Gaby Milhoan The Mountain Fit event was where funding was used. They sold out the event to the scale they could handle. They did have a waiting list. They would like to get a bigger name speaker for 2016 and they did get 14 sponsors on board for 2015. The sponsorship allowed them to make a slim profit. They are focusing on Mountain Fit only, if they have requests for smaller custom programs, then they will address those one at a time. Andrews said that the refined focus is a good direction. Vail Valor Races: May 24-25- by email/no survey This information was not received. Motion to approve the final funding disbursement for each of the following events: Vail Lacrosse Shootout, Vail Summer Bluegrass Series, Hot Summer Nights, Vail Family Fun Fest, Vail Jazz Festival, Vail International Dance Festival, Bravo! Vail, Kick -It 3v3 Soccer Championships, Vail Kids Adventure Games, World Youth Fly Fishing Championships and Peak Wellness Retreat. M/S/P:/Kundolf/Andrews/Unanimous The motion passed 6-0 New Business and Community Input Andrews explained that he will not be submitting an application for the CSE for 2016. He has been appointed to the Board of Managers of the Vail Valley Partnership, and feels that time commitment is a better fit with respect to his professional goals. CSE Minutes Regular Meeting: October 7, 2015 Page 6 of 7 10/20/2015 ➢ Motion to Adjourn at 11:39 pm M/S/P: Andrews/Wadey/Unanimous The motion passed 6-0 Next CSE Meeting: Review RFPs Wednesday, November 4, 2015 @ 8:30am-5:30pm Antlers at Vail Funding Allocations Determined: Wednesday, November 11, 2015 @ 8:30am-3:30pm Antlers at Vail Present CSE Funding Decisions @ Joint Meeting w/ VLMDAC Thursday, November 19 @ 8:30-9:00am Antlers at Vail CSE Minutes Regular Meeting: October 7, 2015 Page 7 of 7 10/20/2015 Vail Economic Advisory Council (VEAC) October 13, 2015 MEETING MINUTES VEAC Members Present: Matt Ivy, Rayla Kundolf, Jim Kellen, Greg Moffet, Rob Levine, Mark Gordon, Margaret Rogers, Mia Vlaar, Mike Ortiz, Paul Wible, Brian Nolan, Michael Kurz, Bob Boselli, Robin Litt, Alison Wadey Town of Vail Staff Present: Stan Zemler - Town Manager, Kelli McDonald - Economic Development Manager, Laura Waniuk — Event Liaison, Kathleen Halloran, Finance Director Others Present: Doe Browning, Katie Barnes Transient Inventory Study Report, DestiMetrics, Katie Barnes Please see presentation for detail. For the next iteration of the report, the LQA ratings and some further gray market information will be included. The research found that the number of units varies by 1) when the property was built and 2) when it was remodeled. There are not many 4 bed condos. Vlaar said that it is difficult to track units and pillows because there is so much turnover YoY and seasonally. Barnes said that they would be researching further into airbnb and vrbo. Properties defined as having "fractional ownership" are the Sebastian, Austra Haus, The Lodge at Vail, The Ritz, Four Seasons and The Willows. The Inspirato is not included and is considered an "exclusive resort". McDonald asked the question of how is sales tax being paid for the Inspirato, O'Halloran will look into this and report back. Aspen is seeing similar trends to Vail, where old legacy units are being bought out. Breckenridge continues to grow, they have large amounts of inventory on vrbo and airbnb. At the combined Town Council/VEAC meeting on December 16, there will be updates on the report. Kurz stated that sales tax is a major issue with gray market, Rogers said that sometimes it's hard to rent an apartment with a long term lease because of the short term rental. Nolan said his employees have left because of lack of housing in Vail. Neighboring Businesses Report Nolan: He did not receive any response from LH business, but his business did really well, including fall. Mountain Standard and Sweet Basil were packed during Restaurant Week. Ivy: East Vail -Racquet Club had a good summer and ended very strong. They had a new revenue record; rain was keeping Front Range people away. Weddings were strongest, tennis groups, corporate groups rounded out the majority of the group business for the summer. VEAC Meeting — October 13, 2015 Page 1 of 4 10/20/2015 Boselli: Retailer 1): Summer was down for Lionshead — their business main focus is 35-45 year olds from Mexico City. The Gondola could run longer to bring more people into Lionshead. Retailer 2): Coffee Shop in Village — sales up 18%, they would like to see more shoulder season events. Retailer 3): In Solaris, they are seeing great crowds from Summit County, people coming for the day. Lot of congestion would like to see Zipline and Epic Discovery expand. The breakfast options — make sure everyone knows what's open and where. Retailer 4): Wedding season was huge, but they are concerned about the lack of winter advertising Boselli's store in Solaris is up, the Lionshead store is up even higher. The 2015 store just wrapped up, they will have a local's sale in Edwards. Zemler asked about pot shops in Aspen and how it affects business. Boselli said that traffic flow to other retail shops is interrupted because people will either go around the pot shop (families) or will come out of the pot shop and light up right in front of it. Kundolf: Her Aspen gallery was incredibly successful this summer. The first two weeks of July were dead. Both August and September were strong. There is a lull in the 3rd week in July. Upcoming season retailers will be prudent because they are afraid that people won't return. They said that they don't see any advertising for winter; Kellen said that there is a lot of targeted advertising which is working. Kundolf said that they are seeing families and bigger groups. There are also a number of different age groups smoking pot out in the open on Meadow Drive. Moffet said that there is no place to consume in town. Overall retailers are looking forward to winter. Wadey: Reports on survey, they heard back from 67 businesses. People said it was like Christmas for 6 weeks long in the summer. They are most worried about employees this winter. Parking is bad, but doesn't affect business owners. Businesses said please don't charge for parking in the summer. Overall people were happy with the summer performance. They would like to start a series with Town of Vail and Vail Resorts to help them understand how to leverage off the VLMDAC marketing and also projecting sales and employees based on data. Boselli: Town sales tax was down in August, but it could have been due to staffing. Kundolf stated that they travel in "packs", which makes it seem busier. For galleries the majority of their sales are shipped out of town which impacts sales tax. Kundolf said it is based on real estate, new ownership in town. Levine: Observations about the number of short term rentals that are extending into month long stays or longer. This year it's 22, last year it was 18. Demographic is diverse, month long rentals are almost all summer. The occupancy is higher, but they probably cook more in their VEAC Meeting — October 13, 2015 Page 2 of 4 10/20/2015 units and there is no sales tax if it's rented for longer than 30 days. There is a trend continuing. Kurz asked about how the athletic fields filled up this summer. Ortiz said that the fields were busy the entire time. The golf course didn't do well this summer because of rainy June and July weather. Yesterday there were 80 people who were there for the first time to play golf in Vail. Their camp enrollments were up. Rogers said that the Lacrosse event producers said that the fields were wonderful. Litt: From the event producer response for the summer was great — except for the weather on some nights. HSN attendance suffered. Jazz Festival was amazing. Vail Professional Building is now full. Gordon: Forest Road/Beaver Dam had a lot of turnover. He said that there is a big request for people wanting to rent in the area. Kellen said they had a slower start with Epic Discovery, but it was crazy from the 10th of July on. Boselli discussed that he has a number of different employment programs, and he is working on quality and training. Nolan said that this could be the worst season for lack of employees. It will be an interesting service year. There are people who want to work, but they can't find a place to live, so they move on to another job. Moffet asked at the VVMC where their nurses live and the majority of them live west past Edwards or Silverthorne. Zemler stated that this short term rental situation is happening everywhere, not just Vail. Wible said that First Bank had their busiest banking year ever. Rogers stated that she argued for more density in housing, for 4 stories. The obstacle is parking. She suggested modifying the parking requirements in order to provide for more housing. Nolan said perhaps there is a way to incentivize local owners to rent their units long term instead of short term. Moffet raised the point about waiving RETT for people that deed restrict their units. Financial Report Upon receipt of all sales tax returns, August collections are estimated to be down 0.4% compared to budget and up 0.9% from the prior year. RETT collections through September 28, total $4,506,922 up 1.6% from this time last year. Town Manager Report VEAC Meeting — October 13, 2015 Page 3 of 4 10/20/2015 Frontage Road Parking was presented to Town Council — road was used 10 times last winter, only at 400 cars twice. Summer was different — 19 times cars were parked on Frontage Road, with 4t" of July, there were 20 days of parking. Hospital employees, construction workers are all parking in Lionshead, which takes up some of the capacity. Council is going to stay with the same parking rate structures, no changes. There are now additional expenses in the summer with employees, etc. Lots of bus service has been added as well. The Town is seeing increased costs associated with offering free parking. Rogers stated that perhaps the town should charge the hospital construction workers for their parking. • During the Golf Course clubhouse demolition, they discovered that the foundations needed to be re -poured. It will be almost an entirely new clubhouse. The lawsuit was won, but they have filed a "pre -cursor" to an appeal. Things are on track and underway on that project. • Hospital is well underway and the project is a great opportunity for the town. • Town Council Election November 3, there are 4 vacancies, 1 incumbent. At a minimum there will be 3 new members. Organizational meeting will happen two weeks later instead of one week due to receipt of overseas military ballots, etc. • 2016 Budget — second reading Oct. 20, there are a few remaining items to discuss, but it looks good. • Vail Cascade is on the market, they do appear to have a buyer, closing is delayed. The Town has expressed interest in the theater spaces. • Hosting the Whistler town group for a visit on 10/14/2015. • Treetops has gone to the bank, town has had some prelim discussions about acquisition of the building. Zemler said that it might not be a good situation because of the homeowners association. Zemler put the Vail Centre into contact with Treetops to discuss potential use. • Vail Valley Foundation — Ceil Folz left to pursue other opportunities. Mike Imhoff appointed interim director until January. • Chamonix housing project will be very challenging regarding densities and who will ultimately reside there. Construction, phasing, costs, development and utilities are all big issues. Citizen Input - None Next Meeting Tuesday, November 10, 8:00 a.m., Antlers Lodge VEAC Meeting — October 13, 2015 Page 4 of 4 10/20/2015 tL', Desti'Metrics:L. Resort Intelligence, October 14, 2015 Dear Vail Town Council Members, This letter follows the DestiMetrics presentation of preliminary data on the Transient Inventory Study (October 6th, 2015) and Andy Daly's follow up email. We are providing you with an update on progress made to date, as we work thru Kelli to make sure we fully meet both the letter of and intent of our agreement with the Town of Vail to quantify Vail's transient inventory. In brief summary, we have agreed to: • Review our initial findings and re -state the data if/when appropriate. • Apply the Vail Lodging Quality Assurance rating system to the data collected and agree that a third -party designation is a preferred process to the standard rating system that we had previously suggested. • Further analyze the resulting data so as to better understand and report the "why" as well as the "what" of the data, which hadn't been our initial focus. • Temporarily withdraw the "grey market" portion of our findings from the report, pending an agreed process that will adequately quantify what is by definition a "grey" market. • Review our original Agreement to confirm what was in scope and what adjustments, if any, will be appropriate. • Once completed, we will review the final report with Town of Vail staff then schedule a follow- up presentation to Council, perhaps in conjunction with a Dec. 15 DestiMetrics Market Update presentation, which is already scheduled. Additionally, we have continued with a modified presentation of the Transient Inventory Study to the Vail Economic Advisory Council on Tuesday, October 13th (which 2 members of the Council were present). We have set aside the grey market portion of the presentation until we can delve in to it further. From what we understand, the presentation was well received and is to be reproduced and presented to the Vail Local Marketing District Advisory Council on Thursday, October 15tH We apologize for any inconvenience caused as a result the previous presentation and thank you again, for acknowledging that it was not the kind of presentation/work product that we normally provide and to which we are committed. Sincerely, Ralf Garrison, Principal DestiMetrics 303-929-2122 rgarrison@DestiMetrics.com CC: Keli McDonald, Stan Zemler, Beth Slifer Katie Barnes DestiMetrics 970-390-4370 kbarnes@DestiMetrics.com 10/20/2015