HomeMy WebLinkAbout2015-10-20 Agenda and Supporting Documentation Town Council Work SessionNOTE:
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VAIL TOWN COUNCIL
WORK SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
2:05 P.M., OCTOBER 20, 2015
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Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council.
ITEM/TOPIC: Golden Peak Courts Site Visit. (60 min. )
BACKGROUND: The site visit to Golden Peak courts will include a
demonstration of pickle ball. A discussion and public hearing has been
tentatively scheduled for the November 3rd Council meeting and a decision may
be made about pickleball courts at this location.
ITEM/TOPIC: PEC/DRB Update (10 min.)
PRESENTER(S): Chris Neubecker, Planning Manager
ITEM/TOPIC: Intermountain Fuels Reduction Project Status Update (20
min.)
PRESENTER(S): Paul Cada, Wildland Mitigation Coordinator, Vail Fire
Department
ACTION REQUESTED OF COUNCIL: No action requested at this time.
BACKGROUND: Review status of discussion with USFS about the need to
conduct additional fuels reduction project in the area adjacent to Intermountain
and Highland Meadows neighborhoods, the NEPA analysis, and the summary of
treatment options, estimated costs, and pros / cons.
4. ITEM/TOPIC: Information Update:
1) August 2015 Vail Business Review
2) October 7, 2015 DRAFT CSE Minutes
3) October 13, 2015 VEAC Minutes
4) DestiMetrics Letter Update about the Transient Inventory Report (5
min.)
5. ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports
(15 min.)
6. ITEM/TOPIC: Executive Session, pursuant to 1) C.R.S. §24-6-402(4)(b)(e)
- to receive legal advice on specific legal questions; and to determine
positions, develop a strategy and instruct negotiators, Regarding: update
on pending litigation Case No. 2014CV30404 Reggie D. Delponte
Residence Trust No. 1 et al v. Town of Vail and Case No. 2014CAl019
10/20/2015
Masalak, et al v. Town of Vail, et al ; 2) C.R.S. §24-6-402(4)(f) ) - to
discuss personnel matters, Regarding: the annual review of the Town
Manager, Town Judge and Town Attorney. (20 min. )
PRESENTER(S): Matt Mire, Town Attorney
7. ITEM/TOPIC: Adjournment (4:15 p.m.)
NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES
BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT
TO CHANGE)
THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK
SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD),
TUESDAY, NOVEMBER 3, 2015 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Ongoing agenda items
DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS -
15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town
Manager Report: 5 min.
Future agenda items:
Evergreen Lodge Master Plan Update - 11/3
Ordinance Certifying Mill Levy - 11 /17 & 12/1
Ordinance for 2015 Supplemental Budget - 12/1/ & 12/15
2016 CSE Funding Allocation Recommendation - 12/1
VLMDAC appointments - 12/1
CSE Board appointments - 12/15
Joint Meeting with VEAC (DestiMetrics Mountain Travel Update) - 12/15
Proposed future agenda items
Review Matrix on Multi -Use Facilities - TBD
Vail Municipal Building Remodel Update - TBD
Chamonix Project Update - TBD
Legislation for Electric Bikes - TBD
CIRSA Charter Review - TBD
Cleanup Title 12, zoning amendments- TBD
Gore Creek Water Quality Plan Update - TBD
Vail Trails Update - TBD
Environmental Strategic Plan Update - TBD
Eagle County School District Meeting w/ Board - TBD
Ford Park Leases - TBD
Peer City Visit to Aspen - TBD
Open Lands Strategic Plan - TBD
Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD
VRD Agreement for Skate Park - TBD
Please call (970) 479-2138 for additional information. Sign language
interpretation is available upon request with 48-hour notification. Please call
(970) 479-2356, Telecommunication Device for the Deaf (TDD), for
information.
10/20/2015
10/20/2015
TOWN OF VAll7
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 20, 2015
ITEM/TOPIC: Golden Peak Courts Site Visit.
BACKGROUND: The site visit to Golden Peak courts will include a demonstration of pickle
ball. A discussion and public hearing has been tentatively scheduled for the November 3rd
Council meeting and a decision may be made about pickleball courts at this location.
10/20/2015
TOWN OF VAll7
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 20, 2015
ITEM/TOPIC: PEC/DRB Update
PRESENTER(S): Chris Neubecker, Planning Manager
ATTACHMENTS:
October 7, 2015 DRB Meeting Results
October 12, 2015 PEC Meeting Results
10/20/2015
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MEMBERS PRESENT
Peter Cope
Andy Forstl
Bill Pierce
Doug Cahill
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
October 7, 2015
Council Chambers
75 South Frontage Road West - Vail, Colorado, 81657
PROJECT ORIENTATION
SITE VISITS
MEMBERS ABSENT
Rollie Kjesbo
1. Frost Townhomes-5187 Black Gore Drive
2. Antlers Condominiums -680 Lionshead Place
3. Gordon Residence -483 Gore Creek Drive
MAIN AGENDA
1. Katsos Ranch LLC DRB150249
Final review of changes to approved plans (materials/landscaping)
3235 Katsos Ranch Road/Lot 5, Block 1, Vail Village Filing 12
Applicant: Katsos Ranch LLC, represented by Martin Manley Architects
ACTION: Table to October 21, 2015
MOTION: Cahill SECOND: Forstl VOTE: 4-0-0
2. Newell Residence DRB150287
Final review of an addition
1450 Buffehr Creek Road/Lot 2, Cliffside Subdivision
Applicant: John Newell represented by RMT Architects
ACTION: Table to October 21, 2015
MOTION: Cahill SECOND: Forstl VOTE: 4-0-0
3. Antlers Condominium Association Inc. DRB150421
Final review of an exterior alteration (garage door)
680 Lionshead Place/Lot 3, Vail Lionshead Filing 3
Applicant: Antlers Condominium Association Inc. represented by Tom Schlader
ACTION: Approve w/ Conditions
MOTION: Cahill SECOND: Forstl VOTE: 4-0-0
CONDITION(S):
1. The garage door shall be black in color.
2:OOpm
3:OOpm
Jonathan
Jonathan
Chris
4. Frost Townhouses DRB150422 Chris
Final review of an exterior alteration (siding, entry)
5187 Black Gore Drive/Lot 5 Heather of Vail, Frost Townhouses (Heatherwood Townhouses)
Applicant: Frost Townhouse Association, represented by John M. Fee
ACTION: Table to October 21, 2015
MOTION: Forstl SECOND: Cahill VOTE: 4-0-0
Page 1
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5. Mountain Cl Development DRB150443 Jonathan
Final review of changes to approved plans (driveway, stone veneer, terrace, light)
2755 Snowberry Drive (West Unit)/Lot 10, Block 9, Vail Intermountain Subdivision
Applicant: Mountain CI Development LTD, represented by Martin Manley Architects
ACTION: Approve w/ Conditions
MOTION: Forstl SECOND: Cahill VOTE: 4-0-0
CONDITION(S):
1. The approved options for the wall in question include the previously approved boulder wall, a
cement wall with stone veneer matching the house body stone with an appropriate transition
(as determined by staff) to the constructed boulder wall to the west, or a stucco wall that
terminates at an inside corner with an appropriate transition (as determined by staff) to the
constructed boulder wall to the west.
6. Mountain Cl Development DRB150444 Jonathan
Final review of changes to approved plans (stone veneer, stain, light)
2755 Snowberry Drive (East Unit)/Lot 10, Block 9, Vail Intermountain Subdivision
Applicant: Mountain Cl Development LTD, represented by Martin Manley Architects
ACTION: Approve
MOTION: Forstl SECOND: Cahill VOTE: 4-0-0
7. Gordon Residence DRB150450 Jonathan
Conceptual review of an addition
483 Gore Creek Drive Unit 7B (Texas Townhomes)/Lot 7, Vail Village Filing 4
Applicant: Lorie Gordon, represented by Segerberg, Mayhew & Associates
ACTION: N/A
8. Reimers Residence DRB150462 Jonathan
Conceptual review of new construction (SFR)
3090 Booth Creek Drive/Lot 8, Block 3, Vail Village Filing 11
Applicant: Arthur Reimers, represented by Berglund Architects
ACTION: N/A
STAFF APPROVALS
Town of Vail DRB150263 Jonathan
Final review of an exterior alteration (Condenser)
241 East Meadow Drive/Tract B & C, Vail Village Filing 1
Applicant: Town of Vail, represented by Crown Castle
Gore Creek Plaza LLC DRB150405 Chris
Final review of an exterior alteration (A/C)
193 East Gore Creek Drive/Tract A, Block 5B, Vail Village Filing 1
Applicant: Gore Creek Plaza LLC, represented by Tom Johnson
Racquet Club Owners Association DRB150409 Jonathan
Final review of an exterior alteration (landscaping)
4695 Racquet Club Drive/Vail Racquet Club Condominiums Clubhouse
Applicant: Racquet Club Owners Association represented by Steve Loftus
Arrabelle at Vail Square LLC DRB150412 Jonathan
Final review of an exterior alteration (canopy)
675 Lionshead Place/Lot 1 Vail Square
Applicant: Smart Wool, represented by Vail Resorts, Inc.
Page 2
10/20/2015
Skicaverna LLC DRB140513
Final review of an exterior alteration (window, door)
68 East Meadow Drive Unit 202 (Village Inn Plaza)/Lot O, Block 5D, Vail Village Filing 1
Applicant: Skicaverna LLC, represented by Nedbo Construction
Beaver Dam LLC DRB150414
Final review of an exterior alteration (condenser)
443 Beaver Dam Road/Lot 4, Block 4, Vail Village Filing 3
Applicant: Beaver Dam LLC represented by R & H Mechanical
Turtletaub Residence DRB150415
Final review of an exterior alteration (door)
4600 Vail Racquet Club Drive/Vail Racquet Club Condominiums
Applicant: Michael Turtletaub, represented by Christopher Rivers
Spurway Residence DRB150416
Final review of an exterior alteration (gutters)
5166 Gore Circle/Lot 4, Block 2, Bighorn Subdivision 5th Addition
Applicant: Richard & Patricia Spurway
Fox Residence DRB150418
Final review of an exterior alteration (gas line)
5040 Prima Court/Lot A-1, Sundial Phase 1
Applicant: Sara Fox represented by Bryan Mullet
Wipper Residence DRB150419
Final review of an addition
2875 Manns Ranch Road/Lot 1, Block 1, Vail Village Filing 13
Applicant: David Wipper represented by Rob Hall
Jonathan
Jonathan
Jonathan
Jonathan
Jonathan
Jonathan
Grouse Glen Condominiums DRB150420 Jonathan
Final review of an exterior alteration (heat tape)
1470 Buffehr Creek Road/Parcel A, Lion's Ridge Filing 2, Grouse Glen at Vail Condominiums
Applicant: Grouse Glen at Vail Condominiums, represented by Carol Krueger
Westhaven Partners LLC DRB150423 Jonathan
Final review of changes to approved plans (windows)
1240 & 1242 Westhaven Circle/Lot 31, Glen Lyon Subdivision
Applicant: Westhaven Partners LLC, represented by Scott Turnipseed Architecture & Construction
AHCO27 Residence DRB150424 Jonathan
Final review of changes to approved plans (entry, windows, doors, stairs)
3838 Bridge Road/Lot 12, Bighorn Subdivision 2nd Addition
Applicant: AHCO27, represented by VAg Architects & Planners
Stephens Park DRB150425 Jonathan
Final review of an exterior alteration (roof)
2470 South Frontage Road/Unplatted
Applicant: Town of Vail, represented by Gregg Barrie
Hanseatic LLC DRB150426 Jonathan
Final review of changes to approved plans (windows)
600 Vail Valley Drive Unit D309 (Northwoods)/Tract B, Vail Village Filing 7
Applicant: Hanseatic LLC, represented by Pierce Architects
Page 3
10/20/2015
Streeter Residence DRB150427 Jonathan
Final review exterior alteration (landscaping)
2925 Manns Ranch Road Unit A/Lot 2, Block 1, Vail Village Filing 13
Applicant: Pia Streeter
Fleeger Residence DRB150429 Jonathan
Final review of an exterior alteration (re -paint)
1517 Vail Valley Drive/Lot 12, Block 3, Vail Valley Filing 1
Applicant: Matt Fleeger represented by Gary Hill
Rosenbach Residence DRB150431 Jonathan
Final review of a changes to approved plans (fascia/rail)
103 Rockledge Road/Lot 4, Block 7, Vail Village First Filing Raether Minor Replat
Applicant: Gary Rosenbach represented by K.H. Webb Architects
Weingarten Residence DRB150432 Jonathan
Final review of an exterior alteration (doors)
4560 Meadow Drive Building 1 Unit 7/Vail Racquet Club Condominiums
Applicant: Judith Weingarten represented by Brian Zaikis
Paulsen Residence DRB150433 Jonathan
Final review of an exterior alteration (gas piping)
998 Ptarmigan Road/Lot 1, Block 4, Vail Village Filing 7
Applicant: Mary Lou Paulsen, represented by Plumbing Systems, Inc.
5074 Main Gore Drive LLC DRB150434 Jonathan
Final review of changes to approved plans (drainage)
5074 Main Gore Drive Unit B/Lot 4, Vail Meadows Filing 1
Applicant: 5074 Main Gore Drive LLC, represented by Piper Architecture
Kaplan Family Partnership DRB150435 Jonathan
Final review of an exterior alteration (landscaping)
1592 Golf Terrace Unit Q55/Area A, Sunburst at Vail
Applicant: Kaplan Family Partnership, represented by Mike Earl
Judith A. Domer Revocable Revocable Trust DRB150436 Jonathan
Final review of an exterior alteration (landscaping)
1424 Moraine Drive/Lot 12, Dauphinais-Moseley Filing 1
Applicant: Judith A. Domer Revocable Revocable Trust, represented by Mike Earl
Blumberg Residence DRB150440 Jonathan
Final review of a change to approved plans (heat tape)
366A Forest Road/Lot 2, Block 1, Vail Village Filing 3
Applicant: Seth Blumberg
Prochnow Residence DRB150447 Jonathan
Final review of an exterior alteration (vent)
483 Gore Creek Drive Unit 7-1/1-ot 7, Vail Village Filing 4
Applicant: Ann Prochnow represented by Carl Bruggeman
Pellar Residence OTC15-0052 Jonathan
Final review of an exterior alteration (hot tub)
1330 Sandstone Drive Unit 12/1-ot G4, Lions Ridge Filing 2
Applicant: Russell Pellar represented by Maximum Comfort Pool & Spa
Page 4
10/20/2015
Devlin Residence OTC15-0053 JR
Final review of an exterior alteration (roof)
5016 Main Gore Drive Unit 2/1-ot 2, Gore Creek Meadows
Applicant: Nancy Devlin, represented by TCC Roofing
Duncan Residence OTC15-0054 JR
Final review of an exterior alteration (roof)
5016 Main Gore Drive Unit 1/Lot 2, Gore Creek Meadows
Applicant: David Duncan, represented by TCC Roofing
Timber Falls Condominium Association OTC15-0055 MH
Final review of an exterior alteration (roof)
4500 Meadow Drive Building 1/Timber Falls Condominiums
Applicant: Timber Falls Condominium Association represented by A4S LLC
Light Residence OTC15-0056 Martin
Final review of an exterior alteration (window)
1390 Westhaven Drive Unit 4/Cascades on Gore Creek
Applicant: Corey Light represented by Casabonne Enterprises Inc.
Hopkins Residence OTC15-0057 Martin
Final review of an exterior alteration (re -roof)
5036 Gore Circle/Lot 1, Block 3, Bighorn 5t" Addition
Applicant: Pamela Hopkins represented by Rippy Contractors
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356,
Telephone for the Hearing Impaired, for information.
Page 5
10/20/2015
0 PLANNING AND ENVIRONMENTAL COMMISSION
TOWN Of 4� to October 12, 2015, 1:00 PM
Vail Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
Call to Order
Members Present: Brian Gillette, Jim Rediker, Henry Pratt, Dick Cleveland, Kirk Hansen
Members Absent: Webb Martin, John Ryan Lockman
2. A request for a recommendation to the Vail Town Council for the adoption of the Strategic
Plan for Water Quality Improvements on Gore Creek. (PEC150027) (60 min)
Applicant: Town of Vail
Planner: Kristen Bertuglia
Action:
Motion: Second: Vote:
Kristen Bertuglia gave a presentation as per the staff memorandum. Kristen then introduced Matt
Mire, Town Attorney and Gregg Barrie, Town Senior Landscape Architect. Matt is in attendance to
answer questions regarding regulating pesticides within town. Gregg Barrie will be discussing how
the Town of Vail uses these pesticides & herbicides throughout town.
Gregg Barrie gave a brief overview of pesticides and discussed the town's practice as to the use of
pesticides. Town use of these pesticides is to target a specific pest that the town is trying to
manage.
Every pesticide is specialized and each has a label which outlines how it can be used, what it is to
be used for, where it can be used and any hazards associated with the specific pesticide, etc. The
label on each pesticide is the regulatory law for that specific pesticide and if someone is using a
pesticide in a way which is not an indicated use on the label, they are breaking the law. We may be
seeing this throughout town where people are using these things outside the recommendations of
the label and this can be anyone from a homeowner to a commercial applicator.
The town is obligated to manage noxious weeds through State regulations as well as Town
Ordinance. These noxious weeds are non-native plants, highly invasive plants that will drive away
native plants and wildlife. The town has been managing these weeds for the past decade.
Tree pests have been managed through pesticide use since the early 2000's. These pesticides
have been used in the area of the stream tract and are targeted for insects. The label of the
products widely used in our area does indicate that these pesticides are dangerous to aquatic
insects. The town has now moved to a new chemical that the EPA considers a reduced impact
insecticide.
Proposed in the Water Quality Improvement Plan is Integrative Pest Management. This
management plan gives us different tools.
• Biological management introduces bugs that prey on specific plants throughout town.
• Cultural controls recommends planting bio -diversity which is the practice of planting multiple
plants of different species with adequate spacing. Another cultural control would be healthy
stands of native grass.
• Mechanical methods would include hand removing insects and/or weeds. Preventing seeds
from spreading.
• Chemical application would be targeting specific pests as reviewed previously.
10/20/2015
Commissioner Gillette expressed his concern with the management of the golf course and other
large users of sod. Do we know what their management practices are and if they are offenders?
Should we get the golf course involved in these discussions?
Barrie stated that by educating consumers how to use these chemicals properly and not spread a
broad based spray, some improvements could be made. Attack the areas that need to be attacked
& stop broad based use. Town has curtailed most use of 24D chemicals throughout and is using
the alternatives. Town is not involved in the golf course means & methods of mitigation.
Commissioner Pratt indicated that the Vail Recreation District has acknowledged that the use of
these chemicals is detrimental and they are sensitive to this. How do we get people to stop using
the chemicals outside of the label?
Barrie responded that the applicators struggle with the demands of the consumer. Homeowners are
demanding they treat their trees, cheaply in many cases, or they will find someone else who will.
Commissioner Rediker asked if there is a way to report use violators and who this regulatory
agency is.
Barrie stated that the regulatory agency is the USDA, and State of Colorado. However, the State
has very few investigators and there is very rarely enforcement. Best way to control the use of
these chemicals is to educate the end user.
Commissioner Cleveland asked about the use of the biological when trying to manage these pests
What about the unintended consequences of using a biological and not fully understanding how it
will impact us in the future?
Barrie stated that we can't get a sustainable level of these biological because of our climate.
Studies have produced very good evidence that this works in certain areas.
Commissioner Pratt asked if there is a list of "non -recommended" chemicals that we can distribute
to homeowners & business owners along the creek.
Commissioner Gillette recommended coming up with a Best Management Practices and forward
this information to HOA's and homeowners.
Barrie indicated that this is a great idea. I think that education is the way we can make the biggest
impact.
Commissioner Hansen asked if the Town can require applicators be licensed or registered with the
Town?
Barrie clarified that part of the Pesticide Applicators Act does speak to the licensing and registering
the applicators. Barrie asked Mire to clarify what requirements of licensing can be placed on these
applicators.
Matt Mire stated that we cannot require these applicators to be licensed. We could possibly require
them to produce current credentials when applying for a business license. We cannot create a
special business license for them.
Commissioner Rediker asked what the definition of a pesticide applicator?
Mire responded that under the act it is any person applying a pesticide
Commissioner Gillette asked for clarification on the 5 mile point of source regulation, does this not
help us out?
Mire stated it doesn't work with the regulation of pesticides. Would like to look further into this issue
as it does allow for some carve -out regulations for watershed protection.
10/20/2015
Commissioner Cleveland asked about utilizing our nuisance regulations to address this.
Commissioner Gillette asked if it would be beneficial for us to draft regulations, send them to
Department of Agriculture for review and attempt to explain we are working to fix our stream
according to one law and another is preventing it.
Mire stated that this maybe be a way in with the "carve out' regulations. Will look harder at more of
these cases that municipalities are regulating. There is a little hope with the carve -out, but none
with licensing & registration and prohibition of specific pesticides.
Commissioner Gillette asked how many intakes there are along the creek as the 5 mile point of
source regulation speaks directly to intakes.
Bertuglia confirmed that there are multiple intakes throughout the length of gore creek as well as
multiple wells.
Commissioner Rediker asked if there is an accepted definition to pollutant that the EPA recognizes.
Mire confirmed that the Town would use the most comprehensive list of EPA recognized list.
Commissioner Cleveland stated that we have to go by the law. Is there a way to enforce the
existing regulations without creating new regulations?
Mire stated that the Towns nuisance regulations are not strong enough but we can work on
modifying our code to make it illegal to pollute the water source.
Commissioner Rediker asked if there was nothing within the state regulations that prevents
spraying of certain types of pesticides within & wherever they want.
Mire clarified that the label associated with the product is the law.
Barrie asked how we can enforce the label if we find a violation.
Mire stated that using the nuisance ordinance may be the way to go. Stated that this regulation
would need to be drafted and discussed in executive session.
Barrie pointed out that the WQIP does not indicate that pesticides are the only smoking gun and we
need to look at everything in that report
Commissioner Pratt asked if there was a way to place restrictions on chemicals that there is a
known harm to humans.
Mire stated that the right to defend water supply is limited to state & federal regulations.
Commissioner Pratt asked about the new EPA rules that were put on hold. These regulations were
meant to cover the contributory water ways. Do these rules extend to the Town of Vail? Is this
another door to regulate this?
Mire stated that he would look into these new rules and report back.
Commissioner Rediker asked for clarification on the notification part of the statute where it states
that we cannot not require commercial applicators to notify the town when spraying. However, this
seems to imply that you can require a private property owner to notify of spraying. Can we not add
this to regulations?
Mire felt that we may be able to possibly require the homeowner to notify us and this would become
part of an ordinance if we are allowed to require it.
Commissioner Gillette asked how this will relate to the plan that is immediately in front of us.
Bertuglia stated that we can forward a recommendation to council pending legal review or we can
10/20/2015
continue working on this and then forward a better plan for approval by the Town Council
Commissioner Hansen felt that the town is spending a lot of time on the regulatory and penalty
phases of laws that may or may not exist. Agrees with Commissioner Cleveland that the Town of
Vail should be a leader in this process. We need to focus on educating the commercial applicators
on what we are attempting to do to protect our streams.
Commissioner Cleveland asked where the Town is on performing actual scientific studies. Are we
still in the macro phase and no specific focus?
Bertuglia commented that the town has a comprehensive and robust report on what the main
causes are, commissioned by the Urban Runoff Group and authored by Leonard Rice Engineers,
Alpine Engineering. Specific EPA sampling continues for chemicals, as well as the bug analysis
which is ongoing.
ERWSD explained that sampling is continuing and ongoing. Wet weather event sampling is
sometimes difficult to attain but the District is doing it more often now. Will provide report to the
commission with more specific pollutants.
Jim Lamont, representing Vail Homeowners Association, commented on sequencing of events. Is
wondering if the town is taking on the important question and focusing on this first. The Town has to
have a better understanding the frequency of the testing & locations. Would like to see groundwater
testing as well as we now see the impact of artificial turf and it's impact on infiltration on
groundwater.
Jim Recommends that the onus is put onto CDOT to begin remediation for run off along the
highway right of way. This is more realistic than trying to take on large chemical company.
Can recall that the golf course & the recreation district came in with a very extensive presentation
on how they are managing the golf course. Would recommend newer members get an opportunity
to view this information to gain a better understanding.
Public is far more sophisticated than we are giving them credit. Surprised we do not have this list of
recommended chemicals already available. This is not going to be solved overnight. It took 40
years to create this issue, it will take time to clean it up.
3. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code, to
allow for the future development of Employee Housing Units on the Chamonix parcel located at
2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1, and setting
forth details in regard thereto. (PEC150019) (5 min)
Applicant: Town of Vail Community Development Department
Planner: George Ruther
Action: Table to October 26, 2015
Motion: Cleveland Second: Rediker Vote: 5-0-0
4. A request for a final recommendation to the Vail Town Council of a major amendment to Special
Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment
Procedures, Vail Town Code, to allow for the redevelopment of the former Cascade Village
Theater and Colorado Mountain College property to include 14 dwelling units, one (1) onsite
Employee Housing Unit and the preservation 4,087 square feet of existing commercial, retail and
office space, located at 1310 Westhaven Drive/Cascade Village, and setting forth details in regard
thereto. This project was previously approved most recently in 2007 and expired on June 1, 2015.
(PEC150014) (5 min)
10/20/2015
Applicant: Ultimate Cascade LLC, represented by Mauriello Planning Group
Planner: Jonathan Spence
Action: Table to December 14, 2015
Motion: Cleveland Second: Rediker Vote: 5-0-0
5. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead
Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master
Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for
the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail
Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) (5 min)
Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group
Planner: George Ruther
Action: Table to October 26, 2015
Motion: Cleveland Second: Rediker Vote: 5-0-0
6. A request for a recommendation to the Vail Town Council on a major amendment to Special
Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment
Procedures, Vail Town Code, to allow a revision to the approved development plan for the
Cornerstone site to facilitate the construction of a tensioned membrane structure, located at 1300
Westhaven Drive/Unplatted, (Liftside/Cornerstone) and setting forth details in regard thereto.
(PEC140019)
Applicant: Charter Sports, represented by Braun & Associates
Planner: Jonathan Spence
Action: Withdrawn
7. Approval of Minutes
Motion: Hansen Second: Cleveland Vote: 4-0-1 (Rediker abstained)
8. Informational Update
9. Adjournment
Motion: Gillette Second: Hansen Vote: 5-0-0
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South Frontage
Road. The public is invited to attend the project orientation and the site visits that precede the public
hearing in the Town of Vail Community Development Department. Times and order of items are
approximate, subject to change, and cannot be relied upon to determine at what time the Planning
and Environmental Commission will consider an item. Please call (970) 479-2138 for additional
information. Sign language interpretation is available upon request with 48-hour
notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for
information.
Community Development Department
Published in the Vail Daily October 9, 2015
10/20/2015
10/20/2015
TOWN OF VAll7
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 20, 2015
ITEM/TOPIC: Intermountain Fuels Reduction Project Status Update
PRESENTER(S): Paul Cada, Wildland Mitigation Coordinator, Vail Fire Department
ACTION REQUESTED OF COUNCIL: No action requested at this time.
BACKGROUND: Review status of discussion with USFS about the need to conduct
additional fuels reduction project in the area adjacent to Intermountain and Highland Meadows
neighborhoods, the NEPA analysis, and the summary of treatment options, estimated costs,
and pros / cons.
ATTACHMENTS:
Memo Intermountain Fuels Reducation Project
2015 Project Summary
10/20/2015
r r W1 i
Memorandum
To:
From:
Date:
Subject
Town Council
Paul Cada, Wildland Mitigation Coordinator
October 9, 2015
Intermountain Fuels Reduction Project
Background
For several years the Town of Vail has been in discussions with the United States Forest
Service (USFS) regarding the need to conduct an additional fuels reduction project in the area
adjacent to the Intermountain and Highland Meadows neighborhoods. This area has significant
mortality in the forested stands due to mountain pine beetle and sudden aspen decline. In
spring of 2015, the USFS initiated the National Environmental Policy Act (NEPA) analysis that is
required to implement such a project. The USFS committed to funding the NEPA analysis which
has an estimated cost of $400,000 with the understanding that the Town of Vail would fund a
significant portion of the implementation costs associated with this project.
Current Situation
The USFS is nearing completion of the NEPA analysis and expects to issue a Record of
Decision, which is the next step towards project implementation, in December of 2015. In
preparation for this, they have generated a summary of treatment options, including the
estimated implementation costs associated with each treatment method and the
advantages/disadvantages of each. This document is attached to this memo.
Upon review of the 3 options presented, staff recommends Option 3: a blended approach in
which there would be a mix of helicopter yarding and hand thin/pile burn. The treatment method
used for a given area would be based upon proximity to landing sites and neighborhoods as
well as relative hazard posed by a given stand. It is important to note that with helicopter
yarding, costs escalate the farther the treatment unit is from a landing. A landing is the site
where logs are deposited and then loaded onto logging trucks. Helicopter yarding would also be
recommended for units in which the density of material makes hand thin/pile burn impractical.
Action Requested
Informational item, staff will bring a project proposal with associated budget request back to
council after the appeal period for the Decision Statement has closed and a final record of
decision from the USDA Forest Service is issued.
Attachment: USFS Intermountain Project Summary
10/20/2015
Vail Intermountain Project Summary
Town Council
October 20, 2015
Purpose:
• Reduce the current and future wildfire hazard to and from adjacent communities by managing existing
hazardous fuels on federal lands.
• Create strategic hazardous fuel breaks and maintain/expand existing aspen diversity on federal lands through
vegetation management activities while maintaining ecosystem structure and processes.
Proposal:
Treat approximately 190 acres using individual tree selection, group selection and small patch clearcuts (less than 10
acres). Focus is on the pockets of dead trees and to expand existing aspen where present.
Treatment Methods Options:
1. Helicopter yarding removing the whole stem of the tree with some follow up hand piling and pile burning.
2. Hand treatments — cut, pile, burn piles in winter.
3. Blend of both treatments
Treatment Costs:
1. Helicopter Yarding - $2,300,000 to $2,600,000 ($12,105- $13,684 per acre)
2. Hand Treatments - $250,000 ($1,315 per acre)
3. Blend of Treatment Options- somewhere in the middle depending on blend of treatment options
Treatment Timelines:
1. Helicopter Yarding — minimum 2 summer seasons (30 days each) and up to 5 summer seasons (10-15 days each
season) depending on how much flight time is available each season
2. Hand Treatments — felling and piling of trees (one summer season), pile burning (up to 5 winter seasons)
3. Blend of Treatments- possible in 1 summer season and up to 3 summer seasons, pile burning (up to 5 winter
seasons)
Tradeoffs:
10/20/2015
Helicopter Yarding
Hand Treatments
Days of work needed to
90 Days- Felling, bucking and helicopter
45 Days- Felling, bucking, piling
complete majority visible work
yarding (60 days of helicopter time)
Total time to complete project
Up to 5 years- Work will progress evenly
Up to 5 years- Majority of work
over this time frame
completed in first year, pile burning up
to 5 years
Number of piles to burn per acre
Less than 10 hand piles per acre.
40-60 hand piles per acre
Public impacts
Helicopter and chainsaw noise
Chainsaw noise
Ground disturbance
Very little ground disturbance
Some ground disturbance associated
with burn piles, but they heal up quickly
with rehabilitation.
Smoke Impacts
Smoke inversions from West Vail to Eagle-
Smoke inversions from West Vail to
Vail
Eagle -Vail more frequent
Vehicle traffic needed for
Logging trucks on roads and
Support crew vehicle traffic
operation
neighborhoods
Forest products utilized
Yes
No
Residual fuels
Most heavy fuels removed from forest
Not all the large diameter wood will
burn, some will be left on site
Target objective
Meets or exceeds objectives of removal of
Meets minimum objective of hazardous
hazardous fuel removal
fuels removal
Total treatment cost
Up to $2,600,000
Up to $250,000
10/20/2015
0�
TOWN OF VA1L7
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 20, 2015
ITEM/TOPIC: Information Update:
1) August 2015 Vail Business Review
2) October 7, 2015 DRAFT CSE Minutes
3) October 13, 2015 VEAC Minutes
4) DestiMetrics Letter Update about the Transient Inventory Report
ATTACHMENTS:
August 2015 Vail Business Review
October 7 2015 DRAFT CSE Meeting Minutes
Oct 13 VEAC Minutes
DestiMetrics Letter Update about Transient Inventory Report
10/20/2015
TOWN OF
75 South Frontage Road West Finance Department
Vail, Colorado 81657 970.479.2100
vailgov.com 970.479.2248 fax
Vail Business Review
August 2015
October 7, 2015
The August Vail Business Review breaks down the four percent sales tax collected for
August. Overall August sales tax decreased .7% with Retail decreasing 3.0, Lodging
increased 2.1 %, Food and Beverage was flat and Utilities/Other (which is mainly utilities
but also includes taxable services and rentals) decreased 3.2%. Excluding the Out of
Town category, sales tax for the month of August was up 1.1 %.
Electronic filing and payment of Vail sales tax is now an option. Please
visit www.vailgov.com/epay
Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are
available on the internet at www.vailgov.com. You can subscribe to have the Vail
Business Review and the sales tax worksheet e-mailed to you automatically
from www.vailgov.com.
Please remember when reading the Vail Business Review that it is produced from sales
tax collections, as opposed to actual gross sales.
If you have any questions or comments please feel free to call me at (970) 479-2125 or
Kathleen Halloran at (970) 479-2116.
Sincerely,
�&L
Sally Lorton
Sales Tax Administrator
10/20/2015
August
TOWN OF VAIL BUSINESS REVIEW
TOWN OF'AILD
Sales Tax Newsletter
August 2015 Sales Tax
10/7/2015 2:40:49 PM
emGovPower
Page 1 of 2
10/20/2015
August
August
August
2014
2015
%
Collections
Collections
Change
VAIL VILLAGE
Retail
253,482
255,379
0.75%
Lodging
232,791
249,155
7.03%
F & B
355,564
355,474
-0.03%
Other
6,659
8,885
33.43%
Total
848,497
868,893
2.40%
LIONSHEAD
Retail
73,922
68,444
-7.41 %
Lodging
137,477
136,255
-0.89%
F & B
96,446
95,157
-1.34%
Other
4,836
2,387
-50.65%
Total
312,681
302,243
-3.34%
CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL
Retail
152,373
160,685
5.46%
Lodging
78,456
73,298
-6.57%
F & B
58,035
60,301
3.90%
Other
7,623
7,584
-0.51 %
Total
296,486
301,868
1.82%
OUT OF TOWN
Retail
98,015
75,817
-22.65%
Lodging
7,799
7,414
-4.94%
F & B
1,615
752
-53.45%
Utilities & Other
110,159
106,241
-3.56%
Total
217,588
190,223
-12.58%
10/7/2015 2:40:49 PM
emGovPower
Page 1 of 2
10/20/2015
August
TOWN OF VAIL BUSINESS REVIEW
TOWN OF'AILD
Sales Tax Newsletter
August 2015 Sales Tax
TOTAL
Total
1,675,252
1,663,228 -0.72%
RETAIL SUMMARY
August
August
August
RETAIL -FOOD
2014
2015
%
RETAIL -LIQUOR
Collections
Collections
Change
Retail
577,792
560,325
-3.02%
Lodging And Property Mgmt
456,523
466,122
2.10%
Food and Beverage
511,660
511,683
0.00%
Other
129,278
125,097
-3.23%
Total
1,675,252
1,663,228 -0.72%
RETAIL SUMMARY
Total 577,792 560,325 -3.02%
10/7/2015 2:40:49 PM
emGovPower
Page 2 of 2
10/20/2015
August
2014
Collections
August
2015
Collections
August
%
Change
RETAIL -FOOD
123,092
131,257
6.63%
RETAIL -LIQUOR
40,314
43,799
8.64%
RETAIL -APPAREL
125,884
126,679
0.63%
RETAIL -SPORT
115,426
104,670
-9.32%
RETAIL -JEWELRY
30,542
27,537
-9.84%
RETAIL -GIFT
7,106
5,328
-25.03%
RETAIL -GALLERY
5,681
4,351
-23.41 %
RETAIL -OTHER
129,700
116,704
-10.02%
RETAIL -HOME OCCUPATION
46
0
-100.00%
Total 577,792 560,325 -3.02%
10/7/2015 2:40:49 PM
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Page 2 of 2
10/20/2015
TOWN OF VAIL
Commission ori
Special Evants
MINUTES: DRAFT
COMMISSION ON SPECIAL EVENTS MEETING
Vail Town Council Chambers
Wednesday, October 7, 2015 @ 8:30am
CSE Members Present:
Barry Davis
Jeff Andrews
Mark Gordon
Rayla Kundolf
Marco Valenti
Alison Wadey
CSE Members Absent: Shenna Richardson
Town of Vail Staff Present: Sybill Navas, CSE Coordinator
Kelli McDonald, Economic Development Manager
Laura Waniuk, Event Liaison
Others Present: Margaret Rogers, Vail Town Council
Chris Cares, RRC
David Becher, RRC
Cabal Yarne, VCBA, LHMA
Mark Christie, Town Council candidate
Robin Litt, Vail Jazz
Owen Hutchinson, Vail Jazz
Brooke Skjonsby, Vail Resorts
Sandra Perrig, VVP
John Knight, The America Cup
Jodi Knight, The America Cup
Brian Hall, Blue Creek Productions
Dick Cleveland, Vail citizen, Town Council candidate
Maggie Bevan, Vail Valley Foundation
Bobby Bank, Vail Info
Martha Brassel, Vail Valley Foundation
Jim Soran, Vail Lacrosse
Liz Campbell, Betty Ford Alpine Gardens
Ariel Rosemberg, Bluegrass Series
Beth Pappas, VRD
Helene Mattison, Kids Adventure Games
Bill Mattison, Kids Adventure Games
Gaby Milhoan, Peak Wellness Retreat
Jen Mason, VVF
Dan Cramer, North American Sports Group
CSE Minutes
Regular Meeting: October 7, 2015
Page 1 of 7
10/20/2015
Caitlin Murray, Bravo! Vail
Bryce Thornburg, North American Sports Group
Jeanne Reid White, Bravo! Vail
Lisa Mallory, Bravo! Vail
Megan Roepke, Bravo! Vail
AGENDA:
Meeting materials can be accessed at the following link:
http://65.38.144.10/WebLink8/0/fol/321731 /Row1.aspx
CSE Chair, Barry Davis, called the meeting to order at 8:33am
Administrative Items
a. Approval of the Minutes of the CSE's Meeting on September 2, 2015
➢ Motion to approve the minutes of the CSE Meeting, September 2, 2015,
as presented.
M/S/P: Kundolf/Valenti/Unanimous The motion passed 4-0 (Andrews had not
arrived yet)
o Mark Christie, candidate for Vail Town Council, introduced himself to the CSE
and provided his personal and business background.
b. Updates:
• CSE Members "Thank you Lunch" for Margaret and Rayla: October 7th
following the CSE Meeting in the Admin Conference Room
• Thursday, Nov. 19: Presentation of the 2016 funding allocation decisions to
the VLMDAC, Antlers at Vail. 8:30-9:00am.
• Tuesday, Dec. 1: Presentation of the 2016 funding allocation decisions to the
Vail Town Council at their evening meeting. Specific time TBD.
• Application Deadlines and Interview Dates for CSE applicants: Letters of
interest due to the Town Clerk by Dec. 4th Interviews on Tuesday, Dec. 15th
at the Town Council Work Session
c. Financial/Contract Overview
d. Report on 1St reading of TOV Budget on Tuesday, October 6. McDonald stated
that the CSE budget was approved on 1St reading, as was the $150,000 request
for the Education and Enrichment events budget. Rogers discussed funding of
the Burton USO and her perspective on voting for the funding amount, either
$300,000 or $400,000. Burton will present to the Town Council at the second
reading of the budget on October 20. Rogers also noted that there was much
discussion as to whether to fund the Air Alliance at the requested amount. The
Council requested further information on the commitment of other entities in
Eagle County.
CSE Minutes Regular Meeting: October 7, 2015 Page 2 of 7
10/20/2015
e. CSE 2016 Budget Review: Noted was the addition of $2800 for survey incentives
to the admin budget. Navas reported that the agreement for the survey contract
for 2016 has not yet been negotiated.
RRC Associates - Chris Cares
Explanation of event survey methodologies and associated results
Please see presentation for full detail. Cares discussed the overall program logistics
and how town staff and producers have worked closely with RRC to implement this
survey process for 2015. Cares reviewed the differences between the intercept vs. the
post -event web based survey. Different event organizers have different definitions of
how attendance is defined; RRC worked with event producers to clarify this. There are
"reasonableness" checks using lodging occupancy and parking counts. The surveys
conducted thus far were 60% intercept and 40% post event surveys. Once all event
surveys are compiled, then the events will be compared against each other for a
complete 2015 event overview. Davis asked about stats for people who quit partway
through it, Cares said that it's very rare for people to not continue. Davis asked about
manual counts and if they have used photography or drones for attendee counts. They
do use photographic counts for concerts and Burton. Davis mentioned that it might be a
good idea to offer some additional incentive for the online survey as well, perhaps
discount on future event entries. Cares said that they don't consider a post event survey
unless there is a registration list. Cares said that some of the intercept data is impacted
by the interviewer. Cares explained that they try to hire the same people over the
course of the project. Valenti asked if RRC looks for bias with interviewer. Cares said
they cross check for number of surveys performed. It's a challenging program to
maintain perfect quality control. Kundolf asked about specific counts domestic vs.
international attendees and how they are represented. Cares said that the type of event
speaks to the type of attendee, for example, the Lacrosse Shootout is not an
international event. Valenti asked about the methodology for attendance estimates for
non -ticketed events. Becher said that in the survey the guest is asked about how many
events they have attended and then there is a formulaic approach and a multiplier after
they are de -duplicated. Valenti asked if there is a way to include a designation in the
dashboard between intercept vs. post survey and then track across number of years the
event has been surveyed. Kundolf asked about how they differentiate when there are
multiple events in the same locale. For example, asking about Farmers' Market while
surveying an attendee from Outlier Festival. Navas asked about the community impact
data for the number of people who are a part of the event, not just attendees. Becher
said it gets complex to measure, McDonald stated that the goal is to measure the
economic impact to the town around the event attendees. McDonald said that Vail
Resorts is moving to offer post trip surveys only, the reason is because it's hard to
understand what the visitor's total experience is if you survey them on the first day of
their vacation. Cares said that Vail Resorts has a great database and it's easier for them
to segment by guest and data. John Knight asked about future web based surveys
being multi-lingual because his attendees are international. Cares said that there is an
opportunity to implement; it just needs to be reviewed on the contract side with the
Town of Vail.
CSE Minutes Regular Meeting: October 7, 2015 Page 3 of 7
10/20/2015
Event Recaps — Please see detail in presentations.
Vail Lacrosse Shootout: June 27 — Sept 3 - Jim Soran
Fields were great, more players stayed in Vail this year. Zen Masters' league was new
this year, they plan to add a women's event next year. The online streaming drew about
700 per day. 2016 will be the 44th year for the tournament in Vail. Valenti asked what %
of participants are repeat attendees. Soran responded that it is quite high, some having
come for over 40 years. Kundolf mentioned that it would be great to have a refillable
water station at the fields, Soran agreed.
Vail Summer Bluegrass Series: 4 Wednesdays- July 1, 15, 29 & Aug 12 - Ariel
Rosemberg
Second year for the event included a new relationship with the Betty Ford Alpine
Gardens. The garden concert series was very well-received. They are looking for other
sponsors and investors to turn the event into more of a profit center. The LHMA stepped
in to help keep the LH businesses open in the evenings. Attendance was up
significantly over 2014. The final night performance attendance was impacted by a
competing event in Avon.
Hot Summer Nights: Tuesdays, 6/9, 16, 23 & 30; 7/7, 14 & 21; 8/11 & 18 — Jen
Mason
Attendance was down due to the weather: heavy rain every Tuesday except the last
concert- where attendance reflected historically comparable numbers. Mason stated
that it has become a tourist event more than a locals -focused event. Tickets to Bravo
and the Dance Festival events are sold at GRFA during HSN. Marketing was duplicated
from 2015. Kundolf mentioned that the food prices are too high. The goal is to book
nationally touring bands. Davis stated that he is interested to see how the event
evolves. Gordon mentioned that he thinks the booking has to be more deliberate.
Wadey said it might be a good time to redefine their niche and their brand. McDonald
raised the issue of the food and beverage costs within the GRFA and Mason stated that
there are different opportunities for special deals. It was noted that all of the towns in
the county now have their own summer concert series and that is likely impacting the
local attendance numbers. Kundolf mentioned that it's important to "own the night" for
the different musical events in town.
Vail Family Fun Fest: 7 Saturdays 6/20 & 27; 7/11, 18 & 25; 8/1 & 8 — Brian Hall
Share their audience and suggestively sell cross -events like the Farmers' Market. Hall
noted that since they had moved the event time to mid-day heat, rather than rain, was a
problem during the summer but they brought in tents to provide shade. The producer
continues his great communication with the local hotels. Kundolf appreciated the
changes in the program and the producer flexibility.
Vail Jazz Festival- June 28 — Sept 7 - Robin Litt & Owen Hutchinson
The festival was re -branded this year, new identity has great appeal to a wider
audience. New website design came from the new look. There was a huge increase in
views, visits and time on site. Target audience is ages 35-55; there is still a large
following of an older age group. They produced 59 events, 55 were in Vail, and 33 were
CSE Minutes Regular Meeting: October 7, 2015 Page 4 of 7
10/20/2015
free. Focus on talent this year. They entered into new partnerships for the first time:
Women's Foundation of Colorado, KZYR, VVF. Brought in a big sponsor — Land Rover,
very positive feedback from them and partnership will most likely continue. RRC only
surveyed the 4 day Vail Jazz Party, so the overall ROI that the Jazz Festival presented
is extrapolated from that number. Andrews asked about cutting down the number of
events, Hutchinson stated that it's more about segmenting the market. Andrews stated
that Jazz, Bluegrass and Vail Family Fun Fest events have had an amazing impact on
the Lionshead area.
Bravo! Vail July 1 — Aug 6 — Jean Reid
Bravo! Vail helps reinforce and shape the Vail brand. The Bravo! survey data is based
on multiple events. They increased focus on younger demographics, showing a Pixar
concert. They also held an "After Dark" series which will continue in 2016. They are also
working on full length concert videos, 40 were recorded over the series. For 2016, the
performances will begin earlier in June. A new percussionist concert will be held on
August 6, 2016. Wadey said she liked the implementation of the family concerts.
Kundolf suggested having two concerts on 4t" of July. Pod casts/broad casts on Colorado
Public radio were a beneficial addition. Gordon said spreading out performances around
town is great. Andrews said diversification is good to see. Andrews asked about
leadership changes, Reid stated they are currently searching for a new executive
director and hope to have them on board in early 2016.
Vail International Dance Festival: July 27- Aug 10 - Martha Brassel
Festival had one fewer paid performance than normal, but the overall budget was not ill -
affected. Brassel noted that children under 12 are still free, and that lawn tickets are still
$20- and she is committed to maintaining those policies. The inclusion of the Compania
Nacional de Danza de Mexico increased publicity down in Mexico, and has resulted in
an invitation to bring the festival to Mexico. Over 100 children participated in the
Celebrate the Beat program. They had incredible PR and media impressions on their
$100k marketing spend. The exposure in the New York Times continues to be
extraordinary. Kundolf stated that the internship program is incredible.
Kick -It 3v3 Soccer: July 31- Aug 2 — Dan Cramer, Bryce Thornburg
They said it was nice to be back in Vail and have the fields ready. They made a real
effort to market Vail and grow the event. Thornburg said they brought in World Cup star,
Christie Rampone, for a clinic and signing to increase the excitement for the event.
Cramer said that they want to improve on their engagement throughout the town and
look at hosting some after hour activities. The increased marketing brought in teams
from further away than in previous years, although the largest numbers are still from
Colorado. They want to understand how to maximize the space and are considering a
shuttle for next year to help with movement of players between the fields. They are
looking to move the date up into July in 2016.
Vail Kids Adventure Games Aug 5-9 - Helene Mattison, Bill Mattison, Beth Pappas
Production team stayed the same, business team changed. The youngest age group
raced on Sunday, which worked well, decreasing the impacts of playing against the
CSE Minutes Regular Meeting: October 7, 2015 Page 5 of 7
10/20/2015
Farmers' Market. The adventure expo was expanded this year and the human hamster
balls were a big hit. There was a partnership with the GoPro Games that helped co -
promote both events. The spectator guide was distributed widely across town. Event
was spread out over 5 days, so the athletes spent a lot of time in town. They partnered
with local and regional television and engaged mommy bloggers. There were some
issues with the race course and the delivery trucks near Checkpoint Charlie and lack of
enforcement of the requested bicycle dismount zone. The producers are still
considering hosting a national event in Vail. Davis asked about the length of the race
course. Mattison said they would like to make a longer course for the older kids and
have 3 different race courses. They could consider a course or activation in Lionshead.
The producers are now producing these races in 8 different mountain locations.
World Youth Fly Fishing Championships: Aug 10 -16 — John Knight
Youth teams from 10 countries competed and reported that it was the "best ever" event.
There are three reasons the event was so great, the Town of Vail as an exceptional
venue, excellent watershed venues and the educational component. The post -event
surveys were challenging because of the language barrier. They had great media
coverage and the TV episode filmed by the Discovery Channel will air the end of
November on Destination America. Volunteers flew in from all around the USA to
participate. Next year they would like to include the volunteers in the surveying. Knight
is going to partner with Highline on some aspects of the event operations for the World
Fly Fishing Championships in 2016; where upwards of 35 countries are expected to
compete.
Peak Wellness Retreat: Aug 22-23 — Gaby Milhoan
The Mountain Fit event was where funding was used. They sold out the event to the
scale they could handle. They did have a waiting list. They would like to get a bigger
name speaker for 2016 and they did get 14 sponsors on board for 2015. The
sponsorship allowed them to make a slim profit. They are focusing on Mountain Fit only,
if they have requests for smaller custom programs, then they will address those one at a
time. Andrews said that the refined focus is a good direction.
Vail Valor Races: May 24-25- by email/no survey
This information was not received.
Motion to approve the final funding disbursement for each of the following
events: Vail Lacrosse Shootout, Vail Summer Bluegrass Series, Hot Summer
Nights, Vail Family Fun Fest, Vail Jazz Festival, Vail International Dance
Festival, Bravo! Vail, Kick -It 3v3 Soccer Championships, Vail Kids Adventure
Games, World Youth Fly Fishing Championships and Peak Wellness Retreat.
M/S/P:/Kundolf/Andrews/Unanimous The motion passed 6-0
New Business and Community Input
Andrews explained that he will not be submitting an application for the CSE for 2016.
He has been appointed to the Board of Managers of the Vail Valley Partnership, and
feels that time commitment is a better fit with respect to his professional goals.
CSE Minutes Regular Meeting: October 7, 2015 Page 6 of 7
10/20/2015
➢ Motion to Adjourn at 11:39 pm
M/S/P: Andrews/Wadey/Unanimous The motion passed 6-0
Next CSE Meeting:
Review RFPs
Wednesday, November 4, 2015 @ 8:30am-5:30pm
Antlers at Vail
Funding Allocations Determined:
Wednesday, November 11, 2015 @ 8:30am-3:30pm
Antlers at Vail
Present CSE Funding Decisions @ Joint Meeting w/ VLMDAC
Thursday, November 19 @ 8:30-9:00am
Antlers at Vail
CSE Minutes Regular Meeting: October 7, 2015 Page 7 of 7
10/20/2015
Vail Economic Advisory Council (VEAC)
October 13, 2015
MEETING MINUTES
VEAC Members Present:
Matt Ivy, Rayla Kundolf, Jim Kellen, Greg Moffet, Rob Levine, Mark Gordon, Margaret
Rogers, Mia Vlaar, Mike Ortiz, Paul Wible, Brian Nolan, Michael Kurz, Bob Boselli, Robin Litt,
Alison Wadey
Town of Vail Staff Present:
Stan Zemler - Town Manager, Kelli McDonald - Economic Development Manager, Laura
Waniuk — Event Liaison, Kathleen Halloran, Finance Director
Others Present:
Doe Browning, Katie Barnes
Transient Inventory Study Report, DestiMetrics, Katie Barnes
Please see presentation for detail.
For the next iteration of the report, the LQA ratings and some further gray market information
will be included. The research found that the number of units varies by 1) when the property
was built and 2) when it was remodeled. There are not many 4 bed condos. Vlaar said that it
is difficult to track units and pillows because there is so much turnover YoY and seasonally.
Barnes said that they would be researching further into airbnb and vrbo. Properties defined
as having "fractional ownership" are the Sebastian, Austra Haus, The Lodge at Vail, The Ritz,
Four Seasons and The Willows. The Inspirato is not included and is considered an "exclusive
resort". McDonald asked the question of how is sales tax being paid for the Inspirato,
O'Halloran will look into this and report back. Aspen is seeing similar trends to Vail, where old
legacy units are being bought out. Breckenridge continues to grow, they have large amounts
of inventory on vrbo and airbnb. At the combined Town Council/VEAC meeting on December
16, there will be updates on the report.
Kurz stated that sales tax is a major issue with gray market, Rogers said that sometimes it's
hard to rent an apartment with a long term lease because of the short term rental. Nolan said
his employees have left because of lack of housing in Vail.
Neighboring Businesses Report
Nolan: He did not receive any response from LH business, but his business did really well,
including fall. Mountain Standard and Sweet Basil were packed during Restaurant Week.
Ivy: East Vail -Racquet Club had a good summer and ended very strong. They had a new
revenue record; rain was keeping Front Range people away. Weddings were strongest,
tennis groups, corporate groups rounded out the majority of the group business for the
summer.
VEAC Meeting — October 13, 2015 Page 1 of 4
10/20/2015
Boselli:
Retailer 1): Summer was down for Lionshead — their business main focus is 35-45 year olds
from Mexico City. The Gondola could run longer to bring more people into Lionshead.
Retailer 2): Coffee Shop in Village — sales up 18%, they would like to see more shoulder
season events.
Retailer 3): In Solaris, they are seeing great crowds from Summit County, people coming for
the day. Lot of congestion would like to see Zipline and Epic Discovery expand. The
breakfast options — make sure everyone knows what's open and where.
Retailer 4): Wedding season was huge, but they are concerned about the lack of winter
advertising
Boselli's store in Solaris is up, the Lionshead store is up even higher. The 2015 store just
wrapped up, they will have a local's sale in Edwards. Zemler asked about pot shops in Aspen
and how it affects business. Boselli said that traffic flow to other retail shops is interrupted
because people will either go around the pot shop (families) or will come out of the pot shop
and light up right in front of it.
Kundolf: Her Aspen gallery was incredibly successful this summer. The first two weeks of
July were dead. Both August and September were strong. There is a lull in the 3rd week in
July. Upcoming season retailers will be prudent because they are afraid that people won't
return. They said that they don't see any advertising for winter; Kellen said that there is a lot
of targeted advertising which is working. Kundolf said that they are seeing families and bigger
groups. There are also a number of different age groups smoking pot out in the open on
Meadow Drive. Moffet said that there is no place to consume in town. Overall retailers are
looking forward to winter.
Wadey: Reports on survey, they heard back from 67 businesses. People said it was like
Christmas for 6 weeks long in the summer. They are most worried about employees this
winter. Parking is bad, but doesn't affect business owners. Businesses said please don't
charge for parking in the summer. Overall people were happy with the summer performance.
They would like to start a series with Town of Vail and Vail Resorts to help them understand
how to leverage off the VLMDAC marketing and also projecting sales and employees based
on data.
Boselli: Town sales tax was down in August, but it could have been due to staffing. Kundolf
stated that they travel in "packs", which makes it seem busier. For galleries the majority of
their sales are shipped out of town which impacts sales tax. Kundolf said it is based on real
estate, new ownership in town.
Levine: Observations about the number of short term rentals that are extending into month
long stays or longer. This year it's 22, last year it was 18. Demographic is diverse, month long
rentals are almost all summer. The occupancy is higher, but they probably cook more in their
VEAC Meeting — October 13, 2015 Page 2 of 4 10/20/2015
units and there is no sales tax if it's rented for longer than 30 days. There is a trend
continuing.
Kurz asked about how the athletic fields filled up this summer. Ortiz said that the fields were
busy the entire time. The golf course didn't do well this summer because of rainy June and
July weather. Yesterday there were 80 people who were there for the first time to play golf in
Vail. Their camp enrollments were up. Rogers said that the Lacrosse event producers said
that the fields were wonderful.
Litt: From the event producer response for the summer was great — except for the weather on
some nights. HSN attendance suffered. Jazz Festival was amazing. Vail Professional
Building is now full.
Gordon: Forest Road/Beaver Dam had a lot of turnover. He said that there is a big request for
people wanting to rent in the area.
Kellen said they had a slower start with Epic Discovery, but it was crazy from the 10th of July
on.
Boselli discussed that he has a number of different employment programs, and he is working
on quality and training. Nolan said that this could be the worst season for lack of employees.
It will be an interesting service year. There are people who want to work, but they can't find a
place to live, so they move on to another job.
Moffet asked at the VVMC where their nurses live and the majority of them live west past
Edwards or Silverthorne. Zemler stated that this short term rental situation is happening
everywhere, not just Vail.
Wible said that First Bank had their busiest banking year ever.
Rogers stated that she argued for more density in housing, for 4 stories. The obstacle is
parking. She suggested modifying the parking requirements in order to provide for more
housing.
Nolan said perhaps there is a way to incentivize local owners to rent their units long term
instead of short term.
Moffet raised the point about waiving RETT for people that deed restrict their units.
Financial Report
Upon receipt of all sales tax returns, August collections are estimated to be down 0.4%
compared to budget and up 0.9% from the prior year. RETT collections through September
28, total $4,506,922 up 1.6% from this time last year.
Town Manager Report
VEAC Meeting — October 13, 2015 Page 3 of 4
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Frontage Road Parking was presented to Town Council — road was used 10 times last
winter, only at 400 cars twice. Summer was different — 19 times cars were parked on
Frontage Road, with 4t" of July, there were 20 days of parking. Hospital employees,
construction workers are all parking in Lionshead, which takes up some of the
capacity. Council is going to stay with the same parking rate structures, no changes.
There are now additional expenses in the summer with employees, etc. Lots of bus
service has been added as well. The Town is seeing increased costs associated with
offering free parking. Rogers stated that perhaps the town should charge the hospital
construction workers for their parking.
• During the Golf Course clubhouse demolition, they discovered that the foundations
needed to be re -poured. It will be almost an entirely new clubhouse. The lawsuit was
won, but they have filed a "pre -cursor" to an appeal. Things are on track and underway
on that project.
• Hospital is well underway and the project is a great opportunity for the town.
• Town Council Election November 3, there are 4 vacancies, 1 incumbent. At a
minimum there will be 3 new members. Organizational meeting will happen two weeks
later instead of one week due to receipt of overseas military ballots, etc.
• 2016 Budget — second reading Oct. 20, there are a few remaining items to discuss, but
it looks good.
• Vail Cascade is on the market, they do appear to have a buyer, closing is delayed.
The Town has expressed interest in the theater spaces.
• Hosting the Whistler town group for a visit on 10/14/2015.
• Treetops has gone to the bank, town has had some prelim discussions about
acquisition of the building. Zemler said that it might not be a good situation because of
the homeowners association. Zemler put the Vail Centre into contact with Treetops to
discuss potential use.
• Vail Valley Foundation — Ceil Folz left to pursue other opportunities. Mike Imhoff
appointed interim director until January.
• Chamonix housing project will be very challenging regarding densities and who will
ultimately reside there. Construction, phasing, costs, development and utilities are all
big issues.
Citizen Input - None
Next Meeting
Tuesday, November 10, 8:00 a.m., Antlers Lodge
VEAC Meeting — October 13, 2015 Page 4 of 4
10/20/2015
tL', Desti'Metrics:L.
Resort Intelligence,
October 14, 2015
Dear Vail Town Council Members,
This letter follows the DestiMetrics presentation of preliminary data on the Transient Inventory Study
(October 6th, 2015) and Andy Daly's follow up email. We are providing you with an update on progress
made to date, as we work thru Kelli to make sure we fully meet both the letter of and intent of our
agreement with the Town of Vail to quantify Vail's transient inventory.
In brief summary, we have agreed to:
• Review our initial findings and re -state the data if/when appropriate.
• Apply the Vail Lodging Quality Assurance rating system to the data collected and agree that a
third -party designation is a preferred process to the standard rating system that we had
previously suggested.
• Further analyze the resulting data so as to better understand and report the "why" as well as
the "what" of the data, which hadn't been our initial focus.
• Temporarily withdraw the "grey market" portion of our findings from the report, pending an
agreed process that will adequately quantify what is by definition a "grey" market.
• Review our original Agreement to confirm what was in scope and what adjustments, if any, will
be appropriate.
• Once completed, we will review the final report with Town of Vail staff then schedule a follow-
up presentation to Council, perhaps in conjunction with a Dec. 15 DestiMetrics Market Update
presentation, which is already scheduled.
Additionally, we have continued with a modified presentation of the Transient Inventory Study to the
Vail Economic Advisory Council on Tuesday, October 13th (which 2 members of the Council were
present). We have set aside the grey market portion of the presentation until we can delve in to it
further. From what we understand, the presentation was well received and is to be reproduced and
presented to the Vail Local Marketing District Advisory Council on Thursday, October 15tH
We apologize for any inconvenience caused as a result the previous presentation and thank you again,
for acknowledging that it was not the kind of presentation/work product that we normally provide and
to which we are committed.
Sincerely,
Ralf Garrison, Principal
DestiMetrics
303-929-2122
rgarrison@DestiMetrics.com
CC: Keli McDonald, Stan Zemler, Beth Slifer
Katie Barnes
DestiMetrics
970-390-4370
kbarnes@DestiMetrics.com
10/20/2015