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Home My WebLink About2015-11-03 Agenda and Supporting Documentation Town Council Regular SessionNOTE: VAIL TOWN COUNCIL 0� REGULAR MEETING AGENDA TVWN OF VA10 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 5:15 P.M., NOVEMBER 3, 2015 Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ITEM/TOPIC: PEC/DRB Update (10 min.) PRESENTER(S): Chris Neubecker, Planning Manager 2. ITEMITOPIC: Information Update: 1) September 2015 Sales Tax Report 2) November 2015 Revenue Highlights 3) East Vail Fire Station Renovation (5 min.) 3. ITEMITOPIC: Matters from Mayor, Council and Committee Reports (5 min.) 4. ITEMITOPIC: Second Reading of Ordinance No. 14, Series of 2015, An Ordinance Repealing and Reenacting Chapter 10-1, Building Codes, Vail Town Code, Adopting by Reference the 2015 Editions of the International Building Code, International Residential Code, International Fire Code, International Mechanical Code, International Energy Conservation Code, International Existing Building Code, 2012 editions of the International Plumbing Code and International Fuel Gas Code, 2014 Edition of the National Electrical Code, 1997 Edition of Uniform Code for Abatement of Dangerous Buildings and with Regard to the Above -Described Codes, Adopting Certain Appendices. Setting Forth Certain Amendments Thereto, and Setting Forth Details in Regard Thereto. (15 min.) PRESENTER(S): Martin Haeberle, Chief Building Official & Mike Vaughan, Fire Marshal ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with modifications or deny Ordinance No. 14, Series of 2015 upon Second Reading. BACKGROUND: The International Building Codes are updated every three years to maintain minimum standards for the technical advances in building sciences and material innovations that are being used by the construction community. The proposed 2015 Building Codes also reflect the changes mandated by the State of Colorado Building Codes. In order to maintain the high quality of construction practices used in Vail, to protect the life safety and welfare of our community, it is essential to adopt the most current standards available. 11/3/2015 STAFF RECOMMENDATION: The Community Development Department, Fire Department and Building and Fire Code Board of Appeals recommend the Vail Town Council approve Ordinance No. 14, Series of 2015 upon Second Reading. 5. ITEMITOPIC: Proclamation No. 5, Series of 2015, A Proclamation Declaring the 3rd Week in November 2015 as "Volunteers in Police Service Week" (5 min.) PRESENTER(S): Dwight Henninger, Chief of Police 6. ITEM/TOPIC: Citizen Participation (10 min. ) 7. ITEM/TOPIC: Consent Agenda: 1) Minutes from October 6, 2015 meeting 2) Minutes from October 20, 2015 meeting (5 min. ) 8. ITEMITOPIC: Town Manager's Report: (5 min. ) 9. ITEM/TOPIC: Recognition of outgoing Council Members Andy Daly, Margaret Rogers and Dale Bugby (10 min.) 10. ITEMITOPIC: Golden Peak Racquet Sports Facility (60 min. ) PRESENTER(S): Todd Oppenheimer ACTION REQUESTED OF COUNCIL: Discussion and direction from Council on the configuration of the Golden Peak Racquet Sports Facility project. BACKGROUND: On August 5, 2015, as part of the Booth Creek Park design program discussion, the Town Council directed the inclusion of 2 hard -surface tennis courts in the design of Booth Creek Park and an evaluation of the Golden Peak Tennis Court site for a full or partial conversion to pickleball courts. The existing Golden Peak courts are in poor condition and need to be reconstructed. The Vail Recreation District has been operating a pickleball program on half of the Chalet Road courts for 4 years. Staff has evaluated the site and determined that it is feasible to construct 6 pickelball courts and 12 parking spaces on the site without encroaching on Mill Creek and retaining the possibility of through traffic on Chalet Road. A proposed site plan for the Golden Peak site is attached. Construction of Booth Creek Park is scheduled to begin in May 2016 and be completed later that fall. Assuming the project stays on track, the Booth Creek Park tennis courts will be available for play late October 2016. The Council has received significant public opinion both for and against tennis and pickleball configurations for the Golden Peak Racquet Sports Facility Project. On October 20, 2015 the Town Council conducted a site visit to the Chalet Road site and directed the Vail Police Department to perform noise readings as pickleball was being played. The results of the noise readings are attached. STAFF RECOMMENDATION: Direct staff regarding the configuration of the Golden Peak Racquet Sports Facility project. 11. ITEMITOPIC: Adjournment (7:25 p.m.) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED 11/3/2015 TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, NOVEMBER 17, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Future agenda items: Swear in new council members - 11/17 Appoint Mayor and Mayor Pro Tem - 11/17 Appoint Municipal Judges - 11/17 Legislation for Electric Bikes - 11/17 Ordinance Certifying Mill Levy - 11/17 & 12/1 Ordinance for 2015 Supplemental Budget - 12/1/ & 12/15 2016 CSE Funding Allocation Recommendation - 12/1 Chamonix Housing Project Update - 12/1 Amendment to Lionshead Redevelopment Master Plan (Evergreen Lodge) - 12/1 VLMDAC interviews and appointments - 12/1 CSE Board interviews and appointments - 12/15 Joint Meeting with VEAC (DestiMetrics Mountain Travel Update) - 12/15 Proposed future agenda items Review Matrix on Multi -Use Facilities - TBD Vail Municipal Building Remodel Update - TBD CIRSA Charter Review - TBD Cleanup Title 12, zoning amendments- TBD Gore Creek Water Quality Plan Update - TBD Vail Trails Update - TBD Environmental Strategic Plan Update - TBD Eagle County School District Meeting w/ Board - TBD Ford Park Leases - TBD Peer City Visit to Aspen - TBD Open Lands Strategic Plan - TBD Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD VRD Agreement for Skate Park - TBD Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. 11/3/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 3, 2015 ITEM/TOPIC: PEC/DRB Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: October 21, 2015 DRB Meeting Results October 26, 2015 PEC Meeting Results 11/3/2015 rowN of va MEMBERS PRESENT Peter Cope Andy Forstl Bill Pierce Doug Cahill Rollie Kjesbo DESIGN REVIEW BOARD AGENDA PUBLIC MEETING October 21, 2015 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS ABSENT PROJECT ORIENTATION 2:OOpm SITE VISITS 1. Holm Residence — 738 Sandy Lane MAIN AGENDA 3:OOpm Katsos Ranch LLC DRB150249 Jonathan Final review of changes to approved plans (materials/landscaping) 3235 Katsos Ranch Road/Lot 5, Block 1, Vail Village Filing 12 Applicant: Katsos Ranch LLC, represented by Martin Manley Architects ACTION: Table to November 4, 2015 MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 2. Newell Residence DRB150287 Jonathan Final review of an addition 1450 Buffehr Creek Road/Lot 2, Cliffside Subdivision Applicant: John Newell represented by RMT Architects ACTION: Table to November 4, 2015 MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 3. Frost Townhouses DRB150422 Chris Final review of an exterior alteration (siding, entry) 5187 Black Gore Drive/Lot 5, Heather of Vail Applicant: Frost Townhouse Association, represented by John M. Fee ACTION: Table to November 4, 2015 MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 4. Gordon Residence DRB150455 Jonathan Final review of an exterior alteration 483 Gore Creek Drive Unit 7B (Texas Townhomes)/Lot 7, Vail Village Filing 4 Applicant: Lorie Gordon, represented by Segerberg, Mayhew & Associates ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 Page 1 11/3/2015 5. Morning Dew Capital LLC DRB150456 Jonathan Final review of an addition (living space) 3030 Booth Creek Drive/Lot 5, Block 3, Vail Village Filing 11 Applicant: Morning Dew Capital LLC, represented by Krueger Architecture ACTION: Approve with Conditions MOTION: Kjesbo SECOND: Forstl VOTE: 4-1-1 (Pierce opposed) CONDITION(S): 1. All proposed roofing materials at time of building permit submittal shall be consistent. 2. No dog fence shall be installed as a component of this application. 6. Shirley Residence DRB150458 Final review of an addition (bedroom) 303 Gore Creek Drive Unit 8/1-ot 8, Block 5, Vail Village Filing 1 Applicant: Erickson Shirley, represented by Pure Design Studio ACTION: Table to November 4, 2015 MOTION: Kjesbo SECOND: Forstl 7. Holm Residence DRB150480 Conceptual review of new construction (SFR) 738 Sandy Lane/Lot 2, Vail Potato Patch Filing 2 Applicant: Claes & Amy Holm, represented by Krueger Architecture ACTION: N/A STAFF APPROVALS Paiko Trust DRB150402 Final review of a changes to approved plans (landscaping) 424 Forest Road/Lot 4, Block 1, Vail Village Filing 3 Applicant: Paiko Trust, represented by Ceres Design Edelweiss Home Owners Association DRB 150428 Final review of an exterior alteration (landscaping) 103 Willow Place/Lot 4, Block 6, Vail Village Filing 1 Applicant: Edelweiss Home Owners Association, represented by Ceres Design Batcheller Residence DRB150437 Final review of an exterior alteration (landscaping) 1734 Golf Lane Unit S71/Area A, Sunburst at Vail Applicant: Lyn Batcheller, represented by Ceres Plus Green Elephant Juicery DRB150438 Final review of a sign application (business id) 2111 North Frontage Road West/Lot 3, Vail das Schone Filing 3 Applicant: Green Elephant Juicery, represented by Leo Flynn Beaver Dam International DRB150441 Final review of changes to approved plans (windows) 54 Beaver Dam Road/Lot 32, Block 7, Vail Village Filing 1 Applicant: Beaver Dam International, represented by Hilda Solorzano Stewart Residence DRB150442 Final review of an exterior alteration (BBQ) 5146 Gore Circle/Lot 3, Block 2, Bighorn 5th Addition Applicant: Pat Stewart, represented by Greg Cummings Page 2 VOTE: 5-0-0 Chris Chris Jonathan Chris Jonathan Chris Jonathan Chris 11/3/2015 Vail Road LLC DRB150445 Final review of an exterior alteration (sign) 12 Vail Road/Lot N & O, Block 5D, Vail Village Filing 1 Applicant: Vail Road LLC, represented by L.G. Broderick Jr. 5123 Black Bear LLC DRB150446 Final review of an exterior alteration (flue, gutters, asphalt) 5123 Black Bear Lane Unit 1/Lot 10, Block 2, Gore Creek Subdivision Applicant: 5123 Black Bear LLC, represented by Blueline Architects Stephens Park DRB150448 Final review of an exterior alteration (flagstone pad) 2470 South Frontage Road East/Unplatted Applicant: Town of Vail, represented by Gregg Barrie Buffehr Creek Park DRB150449 Final review of an exterior alteration (flagstone pad) 1953 North Frontage Road West/Lot 10, Buffehr Creek Subdivision Applicant: Town of Vail, represented by Gregg Barrie Arc'teryx DRB150451 Final review of a sign application (business ID) 675 Lionshead Place (Arrabelle)/Lots 1 & 2, Lionshead Filing 6 Applicant: Arrabelle at Vail Square, represented by Todd Architecture Helly Hansen DRB150452 Final review of a sign application (business ID) 675 Lionshead Place (Arrabelle)/Lots 1 & 2, Lionshead Filing 6 Applicant: Arrabelle at Vail Square, represented by Todd Architecture Sobel Colorado LLC DRB150453 Final review of an exterior alteration (ac condenser) 174 Gore Creek Drive Unit 337 (Lodge Apartment Condos)/Lot 1, Lodge Subdivision Applicant: Sobel Colorado LLC, represented by SIRE Building Associates Simba Run Condominiums DRB150454 Final review of an exterior alteration (dehumidifier/condenser/screening) 1100 North Frontage Road West/Lots 1-6, Block C, Lion's Ridge Subdivision Applicant: Simba Run Condominium Association, represented by Pierce Architects Cornide Residence DRB150457 Final review of an exterior alteration (fireplace, windows, deck) 332 Beaver Dam Circle/Lot 6, Block 7, Vail Village Filing 3 Applicant: Jose Cornide, represented by Krueger Architecture Millers Lionshead LLC DRB150459 Final review of an exterior alteration (landscaping) 695 Forest Road/Lot 5, Block 2, Vail Village Filing 6 Applicant: Millers Lionshead LLC, represented by Colorado Tree Services Jonathan Chris Jonathan Jonathan C/J C/J Chris Jonathan Chris Jonathan Chalets at Lodge at Vail Homeowners Association DRB 150461 Chris Final review of an exterior alteration (walkway) 151 Vail Lane/Lot 1, Front Door Three Dimensional Subdivision Applicant: Chalets at Lodge at Vail Homeowners Association, represented by SRE Building Page 3 11/3/2015 Northwoods Homeowners Association DRB150463 Chris Final review of an exterior alteration (landscaping) 600 Vail Valley Drive/Tract B, Vail Village Filing 7 Applicant: Northwoods Homeowners Association, represented by Ceres Design Belitz Residence DRB150464 Jonathan Final review of an exterior alteration (foundation) 1850 Alpine Drive/Lot 28, Vail Village West Filing 1 Applicant: Paul & Joanne Belitz, represented by SIRE Building Associates Herdrich Residence DRB150465 Chris Final review of an exterior alteration (landscaping) 2008 Sunburst Drive/Lot 18, Vail Valley Filing 3 Applicant: Don Herdrich, represented by Ceres Design Flores Residence DRB150466 Chris Final review of changes to approved plans (stone) 1249 Westhaven Circle/Lot 35, Glen Lyon Subdivision Applicant: Regina Flores, represented by Peter Casabonne Upton Residence DRB150467 Chris Final review of an exterior alteration (landscaping) 4192 Columbine Way/Bighorn Terrace Applicant: Anne Upton, represented by HW Builders Crooked Ski LLC DRB150468 Jonathan Final review of an exterior alteration (sliding glass doors) 2039 Chamonix Lane Units 1, 3, 4/1-ot 17, Vail Heights Applicant: Crooked Ski LLC, represented by Julie Overy Hill Run Ltd DRB150469 Jonathan Final review of changes to approved plans (door, windows) 1755 West Gore Creek Drive/Lot 2, Vail Village West Filing 2 Applicant: Hill Run Ltd, represented by Beth Levine Architects Rechter Residence DRB150470 Jonathan Final review of an exterior alteration (landscaping) 4917 Juniper Lane/Lot 5, Block 4, Bighorn 5th Addition Applicant: Bonnie Rechter, represented by Rocky Mountain Custom Landscapes Iverson Residence DRB150471 George Final review of an exterior alteration (landscaping) 4926 Juniper Lane/Lot 5, Block 5, Bighorn Subdivision 5th Addition Applicant: Ross Iverson Johnson Residence DRB150472 Chris Final review of an exterior alteration (solar panels) 2475 Garmisch Drive Unit 5/Lot 5 & 6, Block H, Vail Das Schone Filing 2 Applicant: Eric Johnson Daly Residence DRB150473 Jonathan Final review of an exterior alteration (landscaping) 782 Potato Patch Drive/Lot 16, Block 1, Vail Potato Patch Applicant: Andy & Lucinda Daly Page 4 11/3/2015 Sharer Residence DRB 150474 Final review of an exterior alteration (landscaping) 1187 Hornsilver Circle/Lot 13, Block 6, Vail Village Filing 7 Applicant: Kevin Sharer, represented by Pristine Landscapes 616 Forest Rd. LLC DRB150476 Final review of an exterior alteration (landscaping) 616 Forest Road/Lot 5, Block 1, Vail Village Filing 6 Applicant: 616 Forest Rd. LLC, represented by Ceres Design Sunwood Condominiums Homeowners Association DRB150477 Final review of an exterior alteration (Dumpster Enclosure) 4596 Meadow Drive/Sunwood at Vail Condominiums Applicant: Sunwood Condominiums Homeowners Association, represented by Steve Ankerholz Simba Run Condominium Association DRB150483 Final review of an exterior alteration (trash enclosure) 1100 North Frontage Road West/Simba Run Subdivision Applicant: Simba Run Condominium Association, represented by Kim Newbury Town of Vail DRB150491 Final review of an changes to approved plans (landscaping) 350 South Frontage Road West/Lot 1, Block 2, Vail Lionshead Filing 1 Applicant: Town of Vail, represented by Todd Oppenheimer Marsh Residence DRB150493 Final review of an exterior alteration (deck) 3011 A Booth Falls Drive/Lot 17A, Block 1, Vail Village Filing 13 Applicant: Patricia Marsh, represented by Sawatch Land Company Vail East Lodging Homeowners Association OTC15-0060 Final review of an exterior alteration (roof) 4133 Spruce Way Building 7/Lot 6, block 9, Bighorn 3rd Addition Applicant: Vail East Lodging Homeowners Association, represented by Snowcap Roofing Lupine Partnership OTC15-0061 Final review of an exterior alteration (roof) 3827 Lupine Drive/Lot 2, Bighorn 2nd Addition Applicant: Lupine Partnership represented by TCC Roofing Town of Vail OTC 15-0062 Final review of an exterior alteration (roof) 700 Vail Valley Drive/Unplatted — Ford Park Applicant: Town of Vail, represented by TCC Roofing Town of Vail OTC15-0063 Final review of an exterior alteration (roof) 2470 South Frontage Road/Unplatted — Stephen's Park Applicant: Town of Vail, represented by TCC Roofing Jonathan Jonathan Jonathan Jonathan Jonathan Jonathan J. R. J. R. WR J. R. The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and Page 5 11/3/2015 cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Page 6 111/3/2015 PLANNING AND ENVIRONMENTAL COMMISSION TOWN Of VA1 � October 26, 2015, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 Call to Order Members Present: Brian Gillette, Henry Pratt, Dick Cleveland, Kirk Hansen Webb Martin, John Ryan Lockman Members Absent: John Rediker 2. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group Planner: George Ruther Action: Recommendation of Approval with Conditions Motion: Martin Second: Hansen Vote: 6-0-0 Conditions: 1. This recommendation of approval shall be contingent upon the land exchange occurring and being recorded with the Eagle County Clerk & Recorder. 2. This recommendation of approval shall include clarification of Figure #3 including the 10 foot wide setback adjacent to Lot 10. 3. This recommendation shall include the striking of language (second sentence) in Section 5.19.8 concerning contemporary architecture. Director Ruther introduced the topic and recapped the stopping point of the previous meeting. Ruther stated that the applicant will be requesting a final action on this item today. That action will be a recommendation to the Town Council. Commissioner Hansen requested clarification concerning the trigger mechanism. Ruther clarified the recommended trigger related to the land exchange. Commissioner Cleveland asked how this affected the Council's decision. Ruther clarified the Council's role and timing. Dominic Mauriello, representing the applicant Evergreen Lodge, walked the commission through the work that has occurred since the last hearing. Many of these changes were the result of a request from the commission to remove some of the specificity in the plan. He presented the proposed land exchange and the items that the commission have found acceptable at previous meetings. Dominic discussed the new materials including revised graphics and additional language for clarification purposes. Items addressed include the pedestrian link between the frontage road and Meadow Drive, the possibilities of shared parking/refuse management, setbacks, the effect of the land exchange on the site, as well as architectural considerations. 11/3/2015 Mauriello concluded with the benefits of both the land exchange and the changes to the Lionshead master plan. Lockman requested clarification on Figure 3. Cleveland asked if this drawing is to scale. Mauriello clarified the graphic and its purpose to illustrate the proposed step downs in the building as it approaches Meadow Drive. Martin asked if additional language would be helpful. Ruther anticipated additional refinements to the figures. Pratt requested that the figure illustrate the south setback. Hansen asked about the net loss of parking anticipated. Mauriello clarified that the new development would need to meet the parking requirement of the Town Code. Hansen asked for clarification on the setback requirement. Ruther clarified the setback requirement and the proposed language. Hansen asked about whether the roundabout is contingent upon the Evergreen redevelopment. Ruther clarified the moving parts in relation to this item. Cleveland and Ruther briefly discussed the inclusion of the language related to setbacks and setback encroachments. Gillette requested clarification on Section 5.19.8 concerning architecture and the purpose of the language. Mauriello provided a response to answer Gillette's question. Gillette feels that the reference to the existing structures is a departure from the overall purpose of the master plan. He feels that the language adds confusion to the architectural intent. Pratt feels that the language referenced by Gillette is unnecessary, redundant and potentially confusing. Ruther spoke to the reasons for the inclusion of the language and Staff's support for the language. Cleveland suggested alterations to the language that would make it more acceptable to the commission. Gillette spoke to his continued confusion on why the language on existing structures is included. Ruther spoke to the language being reinforcing, and not deviating from the architectural guidelines. Pratt opened up the meeting for public comment. 11/3/2015 Jim Lamont, representing the Vail Homeowners Association, spoke to his support for the covering of Vail Valley Medical Center (VVMC) parking and how that might present itself to surrounding properties/roadways. Jim asked if similar language related to building stepbacks was included in the Ever Vail plan. Pratt closed public comment and asked for comments from fellow commissioners. Lockman asked that the document being presented in its final form prior commission action but that it would not prevent his vote. Supports process and discussion that has occurred. Overall he supports the document and will support. Hansen spoke to his support for the plan and the process and discussion that has occurred. Hansen spoke to areas of support including parking, lighting, refuse management and the approach to Mill Creek. Cleveland generally agrees with his fellow commissioners and asked for clarification related to mitigation from the roundabout construction and how it relates to Lot 10. Ruther clarified how the roundabout and Lot 10 discussions might occur related to right-of-way acquisition. Martin spoke to his support to Cleveland's requested language change and spoke to his concerns about how the roundabout might function. Gillette spoke to his general support for the document and his support for Cleveland's amendment but asked for an additional sentence to also be removed. This refers to Section 5.19.8. Cleveland responded with his support for only removing one sentence. Pratt supports Cleveland's proposed language change. Pratt feels that some of the language is redundant. Expressed his concern for the live bed policy and the proposed replacement plan for the accommodation units (AUs). Would like to see an increase in the number of AUs in tandem with the proposed reduction in AU square footage. May vote in opposition to bring the Council's attention to this matter. Cleveland spoke to his role with the VVMC and his impartiality. Cleveland spoke to his uncertainty the role private covenants might have in respect to the plan. 3. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code, to allow for the future development of Employee Housing Units on the Chamonix parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC150019) Applicant: Town of Vail Community Development Department Planner: George Ruther Action: Table to November 9, 2015 Motion: Cleveland Second: Lockman Vote: 5-0 Director George Ruther introduced the topic. Staff has shared the Commission's concerns on the parking requirements for this development. Parking has been increased to two spaces per unit regardless of unit type. About parking 58 spaces will fit on the site of the multiple family buildings (i.e. 28 units), unless the development program is altered. There may be room to add up to 6 more parking spaces (i.e. 3 units). Intended goal for this project is to address employee housing that does not exist in significant quantity in town. These units are intended for families. 11/3/2015 This development is intended as a phased plan. We are requesting approval of a development plan that includes the density, a range of floor areas, landscape areas, site coverage, parking and development standards. After this first phase, the applicant will return with more details on the vertical construction. Hansen asked for a clarification on the phasing. Ruther explained that the first phase is site improvements only (site access, infrastructure, and utilities). The Town is also talking with developers to learn more about development approaches and construction methods. It is also unlikely that a developer would build all the units at the same time without some pre -sales or a demonstration of the market absorption rates. We welcome your comments so they can be incorporated into the development plan. Pratt asked "Given that the client (Town Council) is expected to change in the next several weeks (due to elections), is it too late to go back? Ruther indicated that but for a change in the density, the infrastructure can accommodate a number of configurations and some change in density. There has already been much community debate on this project, and we are not anticipating significant changes from the client. He discussed the development plan contents and development standards. If there are changes to the phases, we may need modifications to the phasing plan as well. Will Hentschel, 359 Design — Multifamily buildings have shifted slightly to accommodate the 2 parking spaces per unit. Project Guidelines and Goals were reviewed. West end of the site is mostly undevelopable due to steep slopes. He reviewed the landscaping plan, access plan and lighting for the site. There are 1.15 acres of open space proposed in plan. During access and infrastructure construction, over lot grading would prepare the sites for development. Gillette asked about removing asphalt between the multifamily and the townhomes. He discussed options to add walking paths to the Northside Grab and Go. Ruther indicated that removing asphalt would likely require taking access through the Fire Department site. Cleveland stated people need to be able to get to the bus stops easily. Both red and green route busses stop near the fire station, and another stop at the intersection to east of this site. Ruther indicated that a 6 foot sidewalk is proposed along Chamonix Road. Pratt indicated we need to address walking paths to the bus stop at the southwest near fire station. Hentschel explained the mix of unit sizes Cleveland stated 3,000 sq. ft. is a large 4 bedroom unit. We might be shooting too high on size. Also, driveways will require retaining walls. Bridges may be better than retaining walls and steep driveways. Changes to the plan could allow for a 6t" duplex. Hentschel responded that there is potential for 3,000 sq. ft. units, but we are aiming for 2,400 sq. ft. (1,200 sq. ft. per level). Garage area is not included in these number ranges. All duplexes have 2 spaces in a garage and space for another car in front. Most of the townhomes have 2 spaces in a garage and some have 1 space in front of the garage. Multifamily parking is provided under the multifamily buildings. Plus 13 guest parking spaces are proposed. Development standards were reviewed. Ruther stated we have heard from potential owners that there should be some private outdoor space on the site, but generally they are OK with some shared space. 111/3/2015 Gillette asked why were outdoor patios removed from allowed uses? Ruther responded that outdoor patios as a land use are referring to dining patios at restaurants, not private patios on residential units. Private residential patios will be allowed. Hentschel stated multifamily could be 2-3 levels above podium parking, up to 48' tall. Some additional design drivers include Pride of Ownership, Connection to Nature, Parking and Storage, Everyday Conveniences. Hansen asked how is the approach on energy and design? Hentschel responded that strong emphasis to help future owners pay lower bills in future. We look at the insulation closely. We have looked at how this design would compare to LEED as far as insulation, connectivity, overall sustainability. Lockman stated Habitat for Humanity does projects with LEED silver or above, with solar panels too. I would love LEED to be called out in this project. Could the western part of site be used for Solar photovoltaic (PV) panels? Hentschel responded that we do not have enough space on buildings to accommodate solar panels that would provide full offset to electric use. Gillette encourages the applicant to look at the most cost effective way to be energy efficient. Solar may not be the best in this project. Smart roof design and insulation can give us more bang for the buck. Hentschel stated we will use LEED as a metric for comparison. We will try to use best design practices and consider issues like snow shedding, and try to avoid the need for heat tape. Hansen inquired if there are spaces available for kids play areas? Hentschel responded that the site is steep and not many spaces, but we will consider play areas. Public Comment — None Final Comments Lockman indicated that I may be a potential future owner in this development. Everything I have seen is right on. I like the connections to bus stops, but this project needs to be above and beyond to meet Vail's standards. Cleveland stated that his concern is with the multifamily. If these will be condominiums, what is our fallback position is statewide condo laws are not addressed? This is a huge component of this development. Ruther responded that the Town Attorney is researching the issues with condominiums. The Town, as the developer, should not take on any additional liabilities. This is an issue that we need to figure out. There are a handful of ways that some communities are addressing these issues and we should wait for a legal response from the Attorney's office. Cleveland stated that we should be open to expanding parking to areas outside the building footprint. Maybe under the open space. It's not cheap. You could put a park over the top of the parking. I'm not a big proponent of heated driveways. There are other ways to do it. People in our real estate community can tell us what people want in these units. Gillette stated that the parking improvements are good. We are on the right track. 11/3/2015 Ruther indicated that we have heard from realtors and prospective buyers that the interiors need to have better finishes than what we have traditionally seen in employee housing. Brass door knobs, hollow core doors and cheap counter tops may not be what are best for this product. Cleveland stated that this need to be a different product than we have previously built. We want people and families to move back into Vail. The large 3 bedroom units in employee housing are the most stable and turn over the least in existing employee housing developments. Ruther indicated that people don't want to buy a unit that they know they will soon be leaving. We have heard from the Town Council that this development should be designed for families. These people have options for housing product that meet their needs down valley, but not here in Vail. Pratt stated that you have a diverse range of products here. In the final presentation, I would like to see some site sections, with roof forms. Not just blocks. I'm in favor of the guest parking, but I wonder where the snow storage will be on this plan. Worried that guest parking can disappear in winter due to snow storage. That eastern multifamily building could go away and become townhomes. Cleveland stated that one of the concerns with the multifamily is that the units do not have two sides (windows). How will accessibility be handled? Will you need elevators? Hentschel responded that we may need elevators in one of the buildings. It will depend on construction type and building codes. Lockman asked that we please show bus stops on the plans. 4. Approval of Minutes October 12, 2015 PEC Meeting Results Motion: Cleveland Second: Hansen Vote: 5-0 5. Informational Update: Alan Nazzaro, Housing Manager — There is a court case on the Front Range that recently discussed this issue of condominiums. Declarations in a condo development (Villagio) were created by the developer that required arbitration prior to filing a construction defects lawsuit. The declarations were modified by the HOA without informing the developer, but the court upheld this arbitration requirement. 6. Adjournment Motion: Hansen Second: Cleveland Vote: 5-0 Kirk Hansen indicated that he will miss the November 9, 2015 meeting. Henry Pratt informed us that he will not be able to attend the November 23, 2015 meeting. The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour 111/3/2015 notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department 11/3/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 3, 2015 ITEM/TOPIC: Information Update: 1) September 2015 Sales Tax Report 2) November 2015 Revenue Highlights 3) East Vail Fire Station Renovation ATTACHMENTS: September 2015 Sales Tax Report November 2015 Revenue Highlights East Vail Renovation Memorandum and Drawings 11/3/2015 MEMORANDUM October 24, 2015 To: Vail Town Council Stan Zemler Kathleen Halloran From: Sally Lorton Re: September Sales Tax estimate Vail will collect another $43,000 in September sales tax to bring collections to $1,236,105. If so, September will be up 9.9% or $111,327 from budget and up 17.3% or $182,090 from September 2014. Year to date would be up 2.7% or $510,831 from budget and up 5.7% or $1,054,102 from 2014. The summer (May — September) would be up 5.9% or $373,654 from 2014. 11/3/2015 Month 2005 2006 2007 2008 2009 Town of Vail Sales Tax Worksheet 10/24/2015 2010 2011 2012 2013 2014 Budget 2015 Collections Budget Variance % Change from 2014 % Change from Budget January 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,525,333 3,695,767 170,434 6.10% 4.83% February 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,477,419 3,620,104 3,592,916 (27,188) 3.32% -0.75% March 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,788,185 3,949,005 4,051,058 102,053 6.94% 2.58% April 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,186 1,280,641 1,313,158 1,370,197 57,039 6.99% 4.34% May 458,770 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 616,645 583,606 (33,039) -3.97% -5.36% June 834,913 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,167,182 1,241,670 74,488 7.67% 6.38% July 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,829,102 1,879,577 1,933,922 54,345 5.73% 2.89% August 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,674,813 1,695,885 1,697,257 1,372 1.34% 0.08% September 795,807 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,124,778 1,193,105 68,327 13.20% 6.07% Total 12,655,657 13,656,444 14,654,871 15,596,862 13,126,458 13,416,915 14,984,920 15,602,178 16,875,061 18,348,396 18,891,667 19,359,498 467,831 5.51% 2.48% October 566,173 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 799,096 November 713,117 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 1,016,057 December 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,818,096 3,779,180 Total 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 24,486,000 11/3/2015 TOWN OF VAIL REVENUE HIGHLIGHTS November 3, 2015 RalPc Tax Upon receipt of all sales tax returns, September collections are estimated to be $1,236,105, up 17.3% from last year and up 9.9% compared to budget. Year to date collections of $19,359,498 are up 5.7% from the prior year and up 2.7% from budget. For comparative purposes due to the timing of Labor Day weekend, the sum of August and September sales tax collections are $1,890,362, up 5.9% from the same time period last year and 2.5% from budget. Inflation as measured by the consumer price index was up 0.0% for September. The annual budget totals $24.5 million. Real Estate Transfer Tax (RETT) RETT collections through October 27 total $5,105,458 down 6.1 % from this time last year. 2014 annual collections totaled $6,849,449, a record year since the peak in 2008. The 2015 amended budget of $6,190,000 is a 9.6% reduction from prior year actuals. Construction Use Tax Use Tax collections through October 27 total $2,172,957 up 1 % compared to $2,146,956 from this time last year. The annual budget totals $1.8 million. Summary Across all funds, year-to-date total revenue of $50.2 million is up 14.5% from the amended budget and up 5.8% from prior year, mainly due to increases in sales tax and construction related fees. Total year-to-date revenue is 80% of annual budgeted revenues of $62.8 million. -1- 11 /3/2015 W WI � VAIL � Memorandum To: Town Council From: Mark Novak, Fire Chief Date: November 3, 2015 Subject: East Vail Fire Station Renovation Design Background The East Vail Fire Station was constructed in 1980, by the Vail Fire Protection District, since that time, little has been done to the station other than routine maintenance. The station in its current state has operational deficiencies, is not visually harmonious with the neighborhood and does not meet the Vail standard. Council approved initial design work in 2015, the renovation of the station is included as part of the 2016 budget. II. Current Situation In July of 2015 a RFP was released for the initial design phase of this project. Following the RFP process a contract was awarded to Pierce Architects. To date, programming of the renovated space has been completed and an initial design has been completed. This design includes the addition of approximately 1400 square feet which is necessary to meet current operational needs. Important considerations requiring additional space include lengthening the apparatus bays and moving the generator out the apparatus bay. In the current configuration, apparatus parked in the bay are parked within inches of the back wall and overhead doors; there is also limited access to the sides of the apparatus which makes routine tasks difficult. Attached is a conceptual rendition of the project. In addition to the conceptual design, a site survey has been completed and a site specific geological survey is underway. Due to station's location in a residential neighborhood, I have met with a number of the surrounding property owners to review the design and solicit their feedback. The project is scheduled to go to DRB for conceptual review during the month of November. We are also working with a contractor to develop an initial cost estimate to insure that it is consistent with the project budget. Once these steps are completed, we will bring the project back to the Town Council to review the estimated cost of the project and for approval to complete construction documents. The projected start date for construction is May 2016. III. Action Requested No action requested, informational Attachments: East Vail Fire Station conceptual drawings 11/3/2015 Town of Vail Page 2 11/3/2015 STANDARD ABBREVIATIONS ABV ABOVE ELEV ELEVATOR LIN LINEN RS ROUGH SAWN ACOUS ACCOUSTICAL EM EMERGENCY OUTLET LKR LOCKER RWC RAIN WATER CONDUCTOR ACT ACCOUSTICAL CEILING TILE EMER EMERGENCY LLH LONG LEG HORIZONTAL ARCHITECTURE PIERCE ARCHITECTS ADD ADDENDUM ENG ENGINEER LLV LONG LEG VERTICAL S SOUTH ADJ ADJUSTABLE EOS EDGE OF SLAB LT LIGHT SC SOLID CORE AFF ABOVE FINISHED FLOOR EQ EQUAL LTL LINTEL SCD SEAT COVER DISPENSER AEG ABOVE FINISHED GRADE EQUIP EQUIPMENT LTWT LIGHTWEIGHT SCHED SCHEDULE AG AGGREGATE EXIST EXISTING LVR LOUVER SD SOAP DISPENSER AL ALUMINUM EXP EXPANSION c co ' SECT SECTION ALT ALTERNATE EXT EXTERIOR M MASTER SF SQUARE FEET ANCH ANCHOR E = MACH MACHINE SGLT STRUCTURAL GLU-LAM TIMBER APPROX APPROXIMATELY FAS FASTEN(ER) MAS MASONRY SHLVS SHELVES APB ASPHALT FBO FURNITURE BY OWNER MAT MATERIAL SHR SHOWER ARCH ARCHITECTURAL FD FLOOR DRAIN MAX MAXIMUM SHT SHEET ASI ARCHITECTS SUPPLEMENTAL FDN FOUNDATION MECH MECHANICAL SHTG SHEATHING F. 970.476.4901 INSTRUCTIONS FE FIRE EXTINGUISHER MEP MECHANICAL, ELECTRICAL and SIM SIMILAR ATTEN ATTENUATION FEC FIRE EXTINGUISHER CABINET PLUMBING SPEC SPEC]FICATION(S) AUTO AUTOMATIC FFE FINISH FLOOR ELEVATION MFGR MANUFACTURER SQ SQUARE "t FEE FINISHED FLOOR LINE MH MAN HOLE SR SINK RECEPTACLE BD BOARD FHC FIRE HOSE CABINET MIN MINIMUM SS STAINLESS STEEL BDRM BEDROOM FIN FINISH(ED) MIR MIRROR SSK SERVICE SINK BEL BELOW FIX FIXTURE MISC MISCELLANEOUS SST STAINLESS STEEL BET BETWEEN EEG FLASHING MMB MEMBRANE ST STAIN BKT BRACKET FLR FLOOR(ING) MO MASONRYOPENING STA STATION BLDG BUILDING FLUOR FLUORESCENT MTD MOUNTED STD STANDARD BILK BLOCK FPHB FREEZE PROOF HOSE BIB MTL METAL STL STEEL BLR BOILER FR FIRE RESISTIVE MILE MULLION STO STORAGE BM BEAM FREZ FREEZER MW MICROWAVE STRUCT STRUCTURE or STRUCTURAL BO BY OWNER FRM FRAME SUSP SUSPEND(ED) BOF BY OWNER, FUTURE FRP FIBERGLASS REINFORCED (N) NEW SV SHEET VINYL BOT BOTTOM PANEL(ING) NNORTH SYM SYMMETRICAL BOW BOTTOM OF WALL FRT FIRE RETARDANT TREATED NIC NOT IN CONTRACT SYS SYSTEM BRG 13EARNING FT FEET NONUMBER BSMT BASEMENT FTG FOOTING NOM NOMINAL T TREADS FURR FURRING NTS NOT TO SCALE T&B TOP AND BOTTOM CAB CABINET FUT FUTURE T&G TONGUE AND GROOVE CATV CABLE TELEVISION FV FIELD VERIFY OA OVERALL TB TOWEL BAR CB CATCH BASIN OC ON CENTER TEL TELEPHONE CCD CONSTRUCTION CHANGE GAGAUGE OD OUTSIDE DIAMETER THK THICK or THICKNESS DIRECTIVE GALV GLAVANIZED OFF OFFICE THR THRESHOLD CCN CLOSED CI RCUIT TELEVISION GB GRAB BAR OH OPPOSITE HAND THRU THROUGH CEM CEMENT GCMU GLAZED CONCRETE MASONRY OPG OPENING TO TOP OF CER CERAMIC UNIT(S) CPP OPPOSITE TOC TOP OF CONCRETE CFL COUNTERFLASHING GO GRADE OTO OUTSIDE -TO -OUTSIDE TOW TOP IL CG CORNER GUARD GEN GENERAL TOW OF WALL TOP WALL CIP CAST IN PLACE GFP GAS FIRE PLACE PAC PREVIOUSLY AWARDED TPH TOILET PAPER HOLDER CJ CONTROL JOINT GI GALVINIZED IRON CONTRACT TPTN TOILET PARTITION CK CAULKING) GL GLASS PARTN PARTITION TV TELEVISION CL CENTERLINE GND GROUND PFB PREFABRICATED TYP TYPICAL CLG CEILING GRT GROUT PH PHONE CLL CONTRACT LIMIT LINE GYP GYPSUM WALL BOARD PL PLATE UL UNDERWRITER'S LABORATORY CLOS CLOSET PLAM PLASTIC LAMINATE UNE UNFINISHED CLR CLEARANCE HB HOSE BIB PLAS PLASTER ION UNLESS OTHERWISE NOTED CMU CONCRETE MASONRY UNIT HC HOLLOW CORE PLNK PLANK UOS UNLESS OTHERWISE SPECIFIED CNTR COUNTER HD HEAD PEND PLYWOOD UR URINAL CO CLEAN OUT HDCP HANDICAP(PED) PNL PANEL COL COLUMN HDRL HAND RAIL PNT PAINT V VACUUM CON CONCRETE HOW HARDWARE PNTD PAINTED VB VAPOR BARRIER CONN CONNECTION HDWD HARDWOOD PORC PORCELAIN VCP VI TRIFIED CLAY PIPE CONST CONSTRUCTION HM HOLLOW METAL PR PROPOSAL REQUEST VCT VINYL COMPOSITION TILE CONT CONTINUOUS HORIZ HORIZONTAL PR PAIR VERT VERTICAL CONTR CONTRACT(OR) HR HOUR PROJ PROJECT VEST VESTIBULE CORR CORRIDOR HT HEIGHT PSF POUNDS PER SQUARE FOOT VIN VINYL CPT CARPET HTR HEATER PSI POUNDS PER SQUAREINCH VTR VENT TO ROOF CT CERAMIC TILE HVAC HEATING, VENTILATION and AIR PTD PAPER TOWEL VWC VINYL WALL COVERING CTR CENTER CONDITIONING DISPENSER RECEPTACLE CTSK COUNTERSINK PV PAVEMENT W WASHER D DRYER IBC INTERNATIONAL BUILDING CODE or INSTALLED BY CONTRACTOR QT QUARRY TILE W/ WITH DBL DOUBLE ID INS' DE DIAMETER W/o WITHOUT IN INCH R RISERS WATER -RES WATER RESISTANT DEPT DEPARTMENT WB WASTEBASKET DET OF DETAIL DRINKING FOUNTAIN INFO INSUL INFORMATION INSULATION or INSULATED RAD RD RADIUS ROOF DRAIN WC WATER CLOSET DIA DIAMETER INTERIOR RE REFER TO or REFERENCE WD WOOD DIAG DIAGONAL IN NTX INTERSECTION REC RECESS(ED) WF WIDE FLANGE DIM DIMENSION INV INVERT REF REFRIGERATOR or REFRIGERATED WIN WINDOW ON DOWN REIN F REINFORCED �''�P WATERPROOF(ING) DR DRAIN JAN JANITOR REQ'D REQUIRED WPT WORKING POINT DS DOWNSPOUT JB JUNCTION BOX RES RESISTANT WWF WAINSCOT DW DISHWASHER JT JOINT RESIL RESILIENT WWF WELDED WIRE FABRIC DWG DRAWING RET RETAINING DWR DRAWER K.D. KNOCKDOWN REV REV ISE, REVISED or REVISION K.O. KNOCKOUT RF RESILIENT FLOORING E EAST KIT KITCHEN REG ROOFING EA EACH KPL KICK PLATE RFL REFLECTED EH EXHAUST FAN RL RAIN LEADER EJ EXPANSION JOINT LAB LABORATORY RM ROOM EL ELEVATION LAM LAMINATE RO ROUGH OPENING ELECT ELECTRICAL LAV LAVATORY ROD ROOF OVERFLOW DRAIN LBL LABEL MISC. ABBREVIATIONS 0 ROUND W/ WITH ° DEGREES ± PLUS OR MINUS It PROPERTY LINE < ANGLE CENTER LINE DRAWING CONVENTIONS DETAIL DESIGNATOR 1 101 DOOR DESIGNATOR --(CW1(E)WALL TYPE 61 SI DETAIL NUMBER I A101 SHEET WHERE SHOWN 1i WINDOW DESIGNATOR BUILDING SECTION DESIGNATOR O REFERENCE SIM I1 SECTION LETTER A101 SHEET WHERE SHOWN Room name 101 VAIL FIRE STATION # 1 SHEET# A0.0 A0.02 A0.05 TS -1 DESCRIPTION COVER PROJECT OVERVIEW SITE PLAN TOPOGRAPHIC SURVEY SHEET INDEX DISCIPLINE ARCHITECTURE ARCHITECTURE ARCHITECTURE SURVEYOR AUTHOR PIERCE ARCHITECTS PIERCE ARCHITECTS PIERCE ARCHITECTS GORE RANGE SURVEYING, LLC ISSUE DATE 10.22.2015 10.22.2015 10.22.2015 10.22.2015 A1.01 LEVEL 1 ARCHITECTURE PIERCE ARCHITECTS 10.22.2015 A1.02 LEVEL 2 ARCHITECTURE PIERCE ARCHITECTS 10.22.2015 A1.03 LEVEL 3 ARCHITECTURE PIERCE ARCHITECTS 10.22.2015 A1.04 LEVEL 4 (EHU LOFT) ARCHITECTURE PIERCE ARCHITECTS 10.22.2015 A1.05 LEVEL 5 (FS LOFT) ARCHITECTURE PIERCE ARCHITECTS 10.22.2015 A2.01 EAST (MAIN) ELEVATION ARCHITECTURE PIERCE ARCHITECTS 10.22.2015 A2.02 SOUTHEAST, EAST ELEVATIONS ARCHITECTURE PIERCE ARCHITECTS 10.22.2015 A2.03 NORTH ELEVATION ARCHITECTURE PIERCE ARCHITECTS 10.22.2015 A2.04 SOUTHWEST, SOUTH ELEVATIONS ARCHITECTURE PIERCE ARCHITECTS 10.22.2015 A2.05 WEST ELEVATIONS ARCHITECTURE PIERCE ARCHITECTS 10.22.2015 A2.06 SOUTH ELEVATION ARCHITECTURE PIERCE ARCHITECTS 10.22.2015 A2.07 NORTHWEST ELEVATION ARCHITECTURE PIERCE ARCHITECTS 10.22.2015 A3.01 BUIDLING SECTIONS ARCHITECTURE PIERCE ARCHITECTS 110.22.2015 A3.02 BUILDING SECTIONS ARCHITECTURE PIERCE ARCHITECTS 110.22.2015 A9.00 3D EXISTING ARCHITECTURE PIERCE ARCHITECTS 10.22.2015 A9.01 3D VIEWS ARCHITECTURE PIERCE ARCHITECTS 10.22.2015 A9.02 3D VIEWS ARCHITECTURE PIERCE ARCHITECTS 10.22.2015 A9.03 3D VIEWS ARCHITECTURE PIERCE ARCHITECTS 10.22.2015 A9.04 3D VIEWS ARCHITECTURE ARCHITECTURE ARCHITECTURE PIERCE ARCHITECTS PIERCE ARCHITECTS PIERCE ARCHITECTS 10.22.2015 10.22.2015 10.22.2015 A9.05 ALTERNATE STAIR/ ENTRY A9.06 DUTY QUARTERS ADMINISTRATIVE INFO. LEGAL DESCRIPTION OF PROPERTY: SITUS ADDRESS: 00004116 COLUMBINE DR TAX AREA: SC103 - VAIL (TOWN) - SC103 PARCEL NUMBER: 2103-122-15-009 LEAGAL SUMMARY: Subdivision: BIGHORN SUB Lot: 15 BUILDING CODE SUMMARY BUILDING CODE: 2012 IBC CONSTRUCTION TYPE: III -B DWELLING UNITS: 2 TOTAL SITE AREA: 20,469 SQ. FT. BUIDLING HEIGHT ALLOWED: N/A BUILDING HEIGHT PROPOSED: N/A BUILDING HEIGHT PROPOSED: P: E: MECHANICAL ENGINEER: TBD P F: E: OIL -� 100'-0" INTERIOR DESIGN: TBD LEVEL INDICATOR REVISED AREA 1 OF DRAWING ADDENDUM 100'-0" . P: SPOT ELEVATION PROJECT LOCATION E LANDSCAPE ARCHITECT: N/A N/A N/A MATERIAL SYMBOLS P:N/A F: N/A 9�6 E:: N/A I. SURVEYOR GORE RANGE SURVEYING, LLC P.O. BOX 15 AVON, CO 81620 COMPACTEDDIMENSIONAL t. _ lssx glacier ct P: (970) 479-8698 STONE PAVERS BACKFILL LUMBER c F: (970) 479-0005 I 1- �� E: N/A 1 �w BRICK VENEER CMU WOOD �t Jill Donovan PaviNon it C.I.P. CONCRETE STEEL NEWAS L rUDO'{�a ,r f *2;' nCU- C�- fi. E Gore Creek BATT INSULATION RIGID INSULATION EXISTING��`�c, STUD WALL Pazzo`s Pizzeria 5 t �C%ee STONE VENEER CONCRETE TOPPING GROUND LINE 11/3/2015 1650 Fallridge Road, Suite C-1 Vail, Colorado 81657 f.(970) 476-4901 p.(970)476-6342 A0.00 E TDIRECTORY z oPROJC p w PROJECT OWNER TOWN OF VAIL - PUBLIC WORKS DEPARTMENT > JOHN A. KING - FACILITIES MANAGER PUBLIC WORKS ADMIN. BUILDING L(-) 1309 ELKHORN DRIVE w Q LO VAIL, CO 81657 � Z c co ' P: 970.479.2158 z0C00O G E = ARCHITECT: BILL PIERCE, PRINCIPAL IN CHARGE U PIERCE ARCHITECTS Q Z 1650 E. VAIL VALLEY DRIVE, C1 LU = O J VAIL, COLORADO 81657 P: 970.476.6342/ n U > a F. 970.476.4901 IJP E: BILL@VAILARCHITECTS.COM Ln � IT-- 'T -- CONTRACTOR: TBD LL I- "t O P: : E: E: \� STRUCTURAL ENGINEER: TBD P: E: MECHANICAL ENGINEER: TBD P F: E: OIL -� 100'-0" INTERIOR DESIGN: TBD LEVEL INDICATOR REVISED AREA 1 OF DRAWING ADDENDUM 100'-0" . 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L -- _ _ L -I I :---Y-- �- 2 3D VIEW - PROPOSED 3 1=--LT---1_I1--J_1J==------ LLL__ 11/3/2015 EEA Z z 0 O(n w >F W Lo (.0 q co Z 00 U) Z 00 O E 0 z W �J C� CU > o a Im � L� LL O J Q Id 1650 Fallridge Road, Suite C-1 Vail, Colorado 81657 f.(970) 476-4901 p.(970)476-6342 3D VIEWS A9.03 �77 7. - --117==1 3D VIEW - EXISTING 4 2 3D VIEW - PROPOSED 4 11/3/2015 ii=.ii —i1i:I -1 1 _111__ EEA Z z 0 pCj)w QW � "' co Z co U) Z 00 0 0 z W 0 C� C) > o a m (0 LL O J Q U, 1650 Fallridge Road, Suite C-1 Vail, Colorado 81657 f.(970) 476-4901 p.(970)476-6342 3D VIEWS A9.04 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 3, 2015 ITEM/TOPIC: Matters from Mayor, Council and Committee Reports 11/3/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 3, 2015 ITEM/TOPIC: Second Reading of Ordinance No. 14, Series of 2015, An Ordinance Repealing and Reenacting Chapter 10-1, Building Codes, Vail Town Code, Adopting by Reference the 2015 Editions of the International Building Code, International Residential Code, International Fire Code, International Mechanical Code, International Energy Conservation Code, International Existing Building Code, 2012 editions of the International Plumbing Code and International Fuel Gas Code, 2014 Edition of the National Electrical Code, 1997 Edition of Uniform Code for Abatement of Dangerous Buildings and with Regard to the Above -Described Codes, Adopting Certain Appendices. Setting Forth Certain Amendments Thereto, and Setting Forth Details in Regard Thereto. PRESENTER(S): Martin Haeberle, Chief Building Official & Mike Vaughan, Fire Marshal ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with modifications or deny Ordinance No. 14, Series of 2015 upon Second Reading. BACKGROUND: The International Building Codes are updated every three years to maintain minimum standards for the technical advances in building sciences and material innovations that are being used by the construction community. The proposed 2015 Building Codes also reflect the changes mandated by the State of Colorado Building Codes. In order to maintain the high quality of construction practices used in Vail, to protect the life safety and welfare of our community, it is essential to adopt the most current standards available. STAFF RECOMMENDATION: The Community Development Department, Fire Department and Building and Fire Code Board of Appeals recommend the Vail Town Council approve Ordinance No. 14, Series of 2015 upon Second Reading. ATTACHMENTS: Fire Sprinkler Memorandum Ordinance No. 14, Series of 2015 11/3/2015 I fflil-n Memorandum To: From: Date: Subject Town Council Mike Vaughan, Fire Marshal October 20, 2015 Ordinance No. 14, series of 2015 Background During the first reading of Ordinance No. 14, series of 2015, provisions of the 2015 International Fire Code (IFC) and amendments related to fire sprinkler requirements for exterior decks, balconies and overhangs generated concern regarding the practicality of these provisions. This memo is clarify the requirements of the model fire code (2015 IFC) and provide an alternative that provides for life safety while addressing the concerns about this provision. It is important to note that when the IFC is adopted, it is not retroactive; the new IFC is not applied to existing buildings except in situations in which a remodel is of a scope that it triggers compliance with the current building code. Current Situation There are two sections of the IFC that are relevant to the issue of decks and balconies in regards to sprinkler requirements and the use of grills, barbeques, etc. The first section (308.1.4) specifically addresses the use of open flame cooking devices. This section prohibits the use of open flame cooking devices on combustible balconies or within 10 ft. of combustible construction. This prohibition has three exceptions: 1) Single family dwellings and duplexes 2) When the balcony or deck has an automatic fire sprinkler system or the balcony/deck and any overhang are constructed with noncombustible finish materials. 3) When the open flame cooking device uses a propane cylinder, 47 lbs. or less in size. Cooking devices using charcoal are prohibited on combustible decks or decks above grade level, regardless of construction type. The exception that allows the use of open flame cooking devices on noncombustible deck/balcony spaces is an amendment to the model code. The exception that allows 11/3/2015 propane cooking devices with 47 pound tank is an amendment, the base code would only allow the use of 1 pound LP cylinders). The second section that addresses the issue of fire sprinklers on balconies and decks is IFC 903.3.1.2.1, the model code requires a fire sprinkler system in all balconies and decks when there is an overhang, roof or deck above the balcony. The proposed amendment to IFC 903.3.1.2.1 would provide an alternative to providing sprinklers in this condition. The alternative would not require a sprinkler system when the finish coverings for all components balcony, wall, ceiling) are non-combustible. In summary, single family homes can have grills without limitation. The proposed code amendments provide an alternative to fire sprinklers that allows the use of grills and allows the occupant to use a propane tank which is of a practical size. It is important to note that this discussion is limited to multi -family dwellings four stories in height or less. Buildings greater than four stories in height require different construction methods and have different fire protection requirements. Town of Vail Page 2 11/3/2015 ORDINANCE NO. 14 SERIES OF 2015 AN ORDINANCE REPEALING AND REENACTING CHAPTER 10-1 OF THE VAIL TOWN CODE AND ADOPTING BY REFERENCE THE 2015 EDITIONS OF THE INTERNATIONAL BUILDING CODE, INTERNATIONAL RESIDENTIAL CODE, INTERNATIONAL FIRE CODE, INTERNATIONAL MECHANICAL CODE, INTERNATIONAL ENERGY CONSERVATION CODE AND THE INTERNATIONAL EXISTING BUILDING CODE; THE 2012 EDITIONS OF THE INTERNATIONAL PLUMBING CODE AND FUEL GAS CODE; THE 2014 EDITION OF THE NATIONAL ELECTRICAL CODE; AND THE 1997 EDITION OF THE UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS; WITH AMENDMENTS THERETO WHEREAS, the 2015 Editions of the International Building Code, the International Residential Code, the International Fire Code, the International Mechanical Code, the International Energy Conservation Code, the International Existing Building Code, the Colorado Plumbing Code and the Colorado Fuel Gas Code have been published; WHEREAS, the Town's Building and Fire Code Appeals Board has recommended adoption of the codes set forth in this ordinance; and WHEREAS, the Vail Town Council finds that the adoption of the codes in this ordinance will promote the health, safety, and general welfare of the Town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Chapter 1 of Title 10 of the Vail Town Code is hereby repealed in its entirety and reenacted to read as follows: 10-1-1: CODES ADOPTED BY REFERENCE: The following codes are hereby adopted by reference. A. Building Code: The International Building Code, 2015 Edition, including Appendices B, E, G, J and K, published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, II 60478- 5795. B. Residential Code: The International Residential Code, 2015 Edition, including Appendices F and J, published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, 11 60478-5795. 1 10/22/2015 IITSCLIENPSICOMMUNITY DEVELOPMENPCOUNCILIORDINANCESI151ORDINANCE NO. 14 SERIES OF 2015 BUILDING CODES 1103 2ND READING. DOC 111/3/2015 C. Fire Code: The International Fire Code, 2015 Edition, including Appendices A, B, C, D, E, G, H, I and J, published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, II 60478- 5795. D. Mechanical Code: The International Mechanical Code, 2015 Edition, published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, 11 60478-5795. E. Plumbing Code: The International Plumbing Code, 2012 Edition, published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, 1160478-5795. F. Fuel Gas Code: The International Fuel Gas Code, 2012 Edition, published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, 1160478-5795. G. Energy Code: The International Energy Conservation Code, 2015 Edition, published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, 11 60478-5795. H. Electrical Code: The National Electrical Code, 2014 Edition, published by the National Fire Protection Association, Inc., 1 Batterymarch Park, Quincy, MA 02269. I. Existing Building Code: The International Existing Building Code, 2015 Edition, published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, 11 60478-5795. J. Abatement Code: The Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, II 60478-5795 is hereby adopted by reference. 10-1-2: AMENDMENTS TO INTERNATIONAL BUILDING CODE: The following amendments are hereby made to the International Building Code, 2015 Edition: SECTION 101.1 — TITLE: These regulations shall be known as the Building Code of the Town of Vail, hereinafter referred to as "this code." SECTION 101.4 — REFERENCED CODES: Section 101.4 is deleted and replaced with the following: "The other codes listed in 101.4.1 through 101.4.6 and referenced elsewhere in this code shall not be considered part of this code unless specifically adopted." 2 10/22/2015 ffSCLIENPSICOMMUNITY DEVELOPMENTCOUNCILIORDINANCES1151ORDINANCE NO, 14 SERIES OF 2015 BUILDING CODES -1103 2ND READING. DOC 111/3/2015 SECTION 105.2 — WORK EXEMPT FROM PERMIT: Section 105.2 is amended by the addition of the following text: "Item 2: Fences not over 6 feet. Note: Fences required per IBC Section 3109 are not exempt from a permit. Item 14: Decks not over 30 inches above grade and not part of a means of egress or an accessible route." SECTION 110.3.8 — OTHER INSPECTIONS: Section 110.3.8 is amended by the addition of the following: "The building official is authorized to make or require inspection of construction work as required by Titles 11 through 14 of the Vail Town Code." SECTION 1505.1.2 — CLASS A ROOFING: Section 1505.1.2 is deleted and replaced with the following: "Class A roofing shall be installed on all roofs. Exception: 1. Metal and concrete roof systems." SECTION 1505.6 — FIRE RETARDANT TREATED WOOD SHINGLES AND SHAKES: Section 1505.6 is deleted and replaced with the following: "All roof coverings and roof assemblies shall comply with Section 14-10-5f of the Vail Town Code which requires Class A roof coverings or Class A roof assemblies for all structures in the Town. Wood shingles and shake coverings or assemblies are prohibited except where exempted for replacement or repair per Section 14-10-5f, Vail Town Code." SECTION 1510.7 — SNOW RETENTION: Section 1510.7 is added, to read as follows: "New roof assemblies shall be designed to prevent accumulations of snow from shedding onto exterior balconies, decks, pedestrian and vehicular exits from buildings, stairways, sidewalks, streets, alleys, areas directly above or in front of gas and electrical utility meters, or adjacent properties. The design of snow retention devices shall be provided by a licensed structural engineer or as determined by the Building Official. Exception 1: Roof areas with a horizontal dimension of no more than 48 inches that will not receive snow shedding from a higher roof. The horizontal projection shall be measured perpendicular to the exterior wall line from the edge of the roof or eave to any intersecting vertical surface." SECTION 1603.2 — BOULDER WALLS: Section 1603.2 is added, to read as follows: "Boulder or rock walls more than four feet tall shall be designed by a licensed engineer." SECTION 1604.1.1 — HAZARD AREAS: Section 1604.1.1 is added, to read as follows: "All new construction and additions to existing structures located in mapped debris flow, rock fall, avalanche and flood hazards shall be designed in compliance with Chapter 12-21 of the Vail Town Code." SECTION 1608.2.1 — ROOF SNOW LOADS: Section 1608.2.1 is added, to read as follows: "Designs for roof snow loads shall be as follows: Roof 3 10/22/2015 IITSCLIENPSICOMMUNITY DEVELOPMENPCOUNCILIORDINANCESI151ORDINANCE NO. 14 SERIES OF 2015 BUILDING CODES 1103 2ND READING. DOC 11/3/2015 pitches of less than 4:12 shall be designed to carry a 100 pound per square foot snow load, and roof pitches of 4:12 and greater shall be designed to carry an 80 pound per square foot snow load. There is no allowance for pitch reduction nor is there a requirement to increase surcharge loading due to snow drifting or type of roof covering." SECTION 2902.2 — SEPARATE FACILITIES: Exception 2 of Section 2902.2 is deleted and replaced with the following: "Exception 2: Separate facilities shall not be required in structures or tenant spaces with a total occupant load including both employees and customers of 30 or fewer." 10-1-3: AMENDMENTS TO INTERNATIONAL RESIDENTIAL CODE: The following amendments are hereby made to the International Residential Code, 2015 Edition: SECTION 101.1 — TITLE: These regulations shall be known as the Building Code of the Town of Vail, hereinafter referred to as "this code." SECTION R105.2 — WORK EXEMPT FROM PERMIT: Section R105.2 is amended by the addition of the following: "Item 2, Fences not over 6 feet (2134 mm) high;" and "Item 10, Decks that are not more than 30 inches above grade at any point." SECTION R313.1 — TOWNHOUSE AUTOMATIC FIRE SPRINKLER SYSTEMS: Section R313.1 is amended by the addition of the following: "Exception: An automatic residential fire sprinkler system may be required where additions and alterations are made to existing townhomes depending on scope and size of project in accordance with Vail Fire and Emergency Services fire sprinkler installation requirements." SECTION R313.1.1 — DESIGN AND INSTALLATION: Section R313.1.1 is deleted and replaced with the following: "Automatic residential fire sprinkler systems for townhomes shall be designed and installed in accordance with NFPA 13D and Vail Fire and Emergency Services fire sprinkler installation requirements." SECTION: R313.2 — ONE AND TWO FAMILY DWELLINGS AUTOMATIC FIRE SYSTEMS: Section R313.2 is deleted and replaced with the following: "Automatic residential fire sprinkler systems shall be designed and installed in accordance with NFPA 13D and Vail Fire and Emergency Services fire sprinkler installation standards." SECTION R313.2.1 — DESIGN AND INSTALLATION: Section R313.2.1 is deleted and replaced with the following: "Automatic residential fire sprinkler systems shall be designed and installed in accordance with 4 10/22/2015 IITSCLIENPSICOMMUNITY DEVELOPMENPCOUNCILIORDINANCESI151ORDINANCE NO. 14 SERIES OF 2015 BUILDING CODES 1103 2ND READING. DOC 11/3/2015 NFPA 13D and Vail Fire and Emergency Services fire sprinkler installation standards." SECTION R315.2 — WHERE REQUIRED: Section R315.2 is deleted and replaced with the following: "Carbon monoxide alarms shall be provided in accordance with NFPA 72, NFPA 720, C.R.S. § 38-45-101, and Vail Fire and Emergency Services alarm installation standards." SECTION R315.2.1 — NEW CONSTRUCTION: Section R315.2.1 is deleted and replaced with the following: "For new construction, carbon monoxide alarms shall be provided in accordance with NFPA 72, NFPA 720, C.R.S. § 38-45-101, and Vail Fire and Emergency Services alarm installation standards." SECTION R315.3 — LOCATION: Section R315.3 is deleted and replaced with the following: "Carbon monoxide alarms in dwelling units shall be installed outside of each separate sleeping area in their immediate vicinity of the bedrooms. Where a gas appliance is located within a bedroom or its attached bathroom, a carbon monoxide alarm shall be installed within the bedroom. In addition to above locations, alarms shall be installed per the authority having jurisdiction, NFPA 72, NFPA 720, C.R.S. § 38-45-101, and Vail Fire and Emergency Services alarm installation standards." SECTION R315.6 — CARBON MONOXIDE DETECTION SYSTEMS: Section R315.6 is deleted and replaced with the following: "Carbon monoxide detection systems shall be permitted to be used in lieu of carbon monoxide alarms and shall comply with NFPA 72, NFPA 720, C.R.S. § 38-45-101, and Vail Fire and Emergency Services alarm installation standards." SECTION R315.6.2 — LOCATION: Section R315.6.2 is deleted and replaced with the following: "Carbon monoxide detectors shall be installed in the locations specified in NFPA 72, NFPA 720, C.R.S. § 38-45-101, and Vail Fire and Emergency Services alarm installation standards." SECTION R902.1 — CLASS A ROOFING: Section R902.1 is added, to read as follows: "Class A roofing shall be installed on all roofs. Exception 1: Metal and concrete roof systems." CHAPTER 11 — ENERGY EFFICIENCY: Chapter 11 is deleted and replaced with the residential provision of the International Energy Conservation Code, 2015 edition, as amended. CHAPTER 24 — FUEL GAS CODE: Chapter 24 is deleted and replaced with the 2015 Edition of the Colorado Fuel Gas Code, as amended. CHAPTER 25 — PLUMBING ADMINISTRATION: Chapter 24 is deleted 5 10/22/2015 IITSCLIENPSICOMMUNITY DEVELOPMENPCOUNCILIORDINANCESI151ORDINANCE NO. 14 SERIES OF 2015 BUILDING CODES 1103 2ND READING. DOC 11/3/2015 and replaced with the 2015 Edition of the Colorado Plumbing Code. The following amendments are hereby made to the International Fire Code, 2015 Edition: SECTION 101.1 — TITLE: These regulations shall be known as the Fire Code of the Town of Vail, hereinafter referred to as "this code." SECTION 102.7 — REFERENCED CODES AND STANDARDS: Section 102.7 is deleted and replaced with the following: "The codes and standards referenced in this code shall be those listed in Chapter 80 and Vail Fire and Emergency Services Standards. Such codes and standards shall be considered part of the requirements of this code to the prescribed extent of each such reference. Where codes and standards are adopted by other governmental jurisdictions, and where differences occur between provisions of this code and the adopted standards, the more stringent of the two shall apply. Fire sprinkler standards, fire alarm standards, commissioning standards and related standards shall be published and available for review." SECTION 202 — DEFINITIONS: The following new definition is added to Section 202: "Tampering: Any alteration, damage, misuse or deactivation or any similar action that renders inoperable any fire protection, fire detection or life safety system without the express written approval of Vail Fire and Emergency Services." SECTION 304.1 — WASTE ACCUMULATION PROHIBITED: Section 304.1 is deleted and replaced with the following: "Combustible waste including debris piles from construction activities creating a fire hazard shall not be allowed to accumulate in buildings or structures or upon premises." SECTION 307.1.1 — PROHIBITED OPEN BURNING: Section 307.1.1 is deleted and replaced with the following: "Open burning is prohibited." SECTION 307.4.1 — BONFIRES: Section 307.4.1 is deleted and replaced with the following: "Bonfires are prohibited." SECTION 307.4.2 — RECREATIONAL FIRES: Section 307.4.2 is deleted and replaced with the following: "Recreational fires are prohibited." SECTION 307.5 — ATTENDANCE: Section 307.5 is deleted and replaced with the following: "The use of portable outdoor fireplaces shall be constantly attended until the fire is extinguished. A minimum of one portable fire extinguisher complying with Section 906 with a minimum 4-A rating or other approved on-site fire -extinguishing equipment, such as dirt, sand, water barrel, garden hose or water truck, shall be available for 6 10/22/2015 IITSCLIENPSICOMMUNITY DEVELOPMENPCOUNCILIORDINANCESI151ORDINANCE NO. 14 SERIES OF 2015 BUILDING CODES 1103 2ND READING. DOC 11/3/2015 immediate utilization." SECTION 308.1.4 — OPEN -FLAME COOKING DEVICES: Section 308.1.4 is deleted and replaced with the following: "Charcoal burners and other open -flame cooking devices shall not be operated on combustible balconies or within 10 feet (3048 mm) of combustible construction. A handheld extinguisher shall be kept within 10 feet of any open flame cooking device. Charcoal burners shall not be used under covered decks or above grade level, regardless of construction type. Exceptions: 1. One- and two-family dwellings. 2. Where buildings, balconies and decks are protected by an automatic sprinkler system, or when balconies, decks and overhanging decks or roofs are constructed with noncombustible finish materials. 3. LP -gas cooking devices having LP -gas container with a water capacity not greater than 47 Pounds (nominal 20 pound LP gas capacity)." SECTION 507.5.7 — MOUNTAIN HYDRANTS: Section 507.5.7 is deleted and replaced with the following: "New hydrants that are to be installed in unheated areas shall be Mountain Hydrant specifications unless otherwise approved by the fire code official." SECTION 901.6.1 — INSPECTION, TESTING, and MAINTENANCE: Section 901.6.1 is deleted and replaced with the following: "Fire detection, alarm, and extinguishing systems, mechanical smoke exhaust systems, and smoke and heat vents shall be maintained in an operative condition at all times, and shall be replaced or repaired where defective. Existing systems, including notification and signaling devices that are no longer listed by U.L. or supported by manufacturer shall be replaced per current NFPA and Vail Fire and Emergency Services fire alarm installation standards. Non -required fire protection systems and equipment shall be inspected, tested and maintained or removed." SECTION 901.11 — LIFE SAFETY REPORTS: Section 901.11 is added, to read as follows: "A Life Safety Report shall be approved by the Vail Fire Code Official prior to issuance of a building permit for all buildings 55 feet or greater in height, measured from fire department access to the highest occupied floor level, inaccessible buildings or where the building is employing a performance based design. Elements of the Life Safety Report shall include without limitation: exiting, travel distances, smoke control, smoke management, fire alarm and detection, fire sprinkler systems, standpipe systems, fire pumps, and other elements directly related to fire and life safety." SECTION 902 — DEFINITIONS: The following definition is added to Section 902: "False Alarms: See Title 4, Business and License Regulations, Vail Town Code." 7 10/22/2015 ffSCLIENPSICOMMUNITY DEVELOPMENTCOUNCILIORDINANCES1151ORDINANCE NO, 14 SERIES OF 2015 BUILDING CODES -1103 2ND READING. DOC 111/3/2015 SECTION 903.2.10 — GROUP S-2 ENCLOSED PARKING GARAGES: The following exception is deleted from Section 903.2.10: "Enclosed parking garages located beneath Group R-3 occupancies." SECTION 903.3.1.2.1 — BALCONIES AND DECKS: The following exception is added to Section 903.3.1.2.1: "Exception: When balcony, deck and overhanging deck or roof is constructed of noncombustible finish materials." SECTION 903.3.1.3 — NFPA 13R SINGLE FAMILY/DUPLEX SPRINKLER SYSTEMS: Section 903.3.1.3 is deleted and replaced with the following: "Where a fire sprinkler system is required by this code, automatic sprinkler systems shall be installed in a one and two-family dwelling and townhouses in accordance with NFPA 13R and Vail Fire and Emergency Services Installation Standards." SECTION 903.3.5.1.1 — LIMITED AREA SPRINKLER SYSTEMS: Section 903.3.5.1.1 is deleted. SECTION 903.4 — SPRINKLER SYSTEM SUPERVISION AND ALARMS: Exceptions 1 through 7 of Section 903.4 are deleted. SECTION 907.2.11.2 — GROUPS R-2, R -3,R-4, 1-1 AND ALL RESIDENTIAL PROPERTIES THAT ARE AVAILABLE FOR RENT OR LEASE: Section 907.2.11.2 is deleted and replaced with the following: "Single or multiple -station smoke alarms shall be installed and maintained in Groups R-2, R-3, R-4, 1-1 and all residential properties available for rent or lease regardless of occupant load at all of the following locations: 1. On the ceiling or wall outside of each separate sleeping area in the immediate vicinity of bedrooms. 2. In each room used for sleeping purposes. 3. In each story within a dwelling unit, including basements but not including crawl spaces and uninhabitable attics. In dwellings or dwelling units with split levels and without an intervening door between the adjacent levels, a smoke alarm installed on the upper level shall suffice for the adjacent lower level provided that the lower level is less than one full story below the upper level." SECTION 907.2.11.4 — INSTALLATION NEAR BATHROOMS: Section 908.2.11.4 is deleted and replaced with the following: "Smoke alarms shall be installed not less than 6 feet horizontally from the door or opening of a bathroom that contains a bathtub or shower unless this would prevent placement of a smoke alarm required by Section 907.2.11.1 or 907.2.11.2." SECTION 907.4.1 — PROTECTION OF FIRE ALARM CONTROL UNIT: Section 907.4.1 is deleted and replaced with the following: "In areas that are not continuously occupied, a single smoke detector shall be provided 8 10/22/2015 IITSCLIENPSICOMMUNITY DEVELOPMENPCOUNCILIORDINANCESI151ORDINANCE NO. 14 SERIES OF 2015 BUILDING CODES 1103 2ND READING. DOC 11/3/2015 at the location of each fire alarm control unit, notification appliance circuit power extenders and supervising station transmitting equipment. Exceptions: 1. Where ambient conditions prohibit installation of smoke detector, a heat detector shall be permitted. 2. In residential installations where the control panel is located in a closet or room with no mechanical equipment." SECTION 907.4.2.3 — COLOR: Section 907.4.2.3 is deleted and replaced with the following: "Manual fire alarm boxes shall be red or white in color." SECTION 907.6.3 — INITIATING DEVICE IDENTIFICATION: Section 907.6.3 is deleted and replaced with the following: "The fire alarm system shall identify the specific initiating device address, location, device type, floor level where applicable and status including indication of normal, alarm, trouble and supervisory status, as appropriate. Exceptions: Special initiating devices that do not support individual device identification." SECTION 907.6.6 — MONITORING: Section 907.6.6 is deleted and replaced with the following: "Fire alarm systems required by this chapter or by the International Building Code shall be monitored by an approved supervising station in accordance with NFPA 72." SECTION 915.1.1 —WHERE REQUIRED: Section 915.1.1 is deleted and replaced with the following: "Carbon monoxide detection shall be provided in Group 1-1, 1-2, 1-4 and R occupancies, existing one- and two-family dwellings, multiple single family dwellings (townhouses) and apartments, in classrooms in Group E occupancies in the locations specified in Section 915.2 where any of the conditions in Sections 915.1.2 through 915.1.6 exist." SECTION 1103.8 — SINGLE AND MULTIPLE -STATION SMOKE ALARMS: Section 1103.8 is deleted and replaced with the following: "Single and multiple -station smoke alarms shall be installed in existing Group 1-1 and R occupancies including single and multiple family dwellings, townhomes and apartments in accordance with Sections 1103.8.1 through 1103.8.3." SECTION 1103.8.1 — WHERE REQUIRED: Section 1103.8.1 is deleted and replaced with the following: "Existing Group 1-1 and R occupancies shall be provided with single -station smoke alarms in accordance with Section 907.2.11. Interconnection and power sources shall be in accordance with Sections 1103.8.2 and 1103.8.3, respectively. Exceptions: 1. Where the code that was in effect at the time of construction required smoke alarms and smoke alarms complying with those requirements are already provided. 2. Where smoke detectors 9 10/22/2015 ffSCLIENPSICOMMUNITY DEVELOPMENTCOUNCILIORDINANCES1151ORDINANCE NO, 14 SERIES OF 2015 BUILDING CODES -1103 2ND READING. DOC 111/3/2015 connected to a fire alarm system have been installed as a substitute for smoke alarms." APPENDIX B — FIRE FLOW REQUIREMENTS: The following is added to Appendix B: "The maximum reduction for sprinkled buildings shall be not greater than 50%." APPENDIX D — FIRE APPARATUS ACCESS ROADS: The following is added to Appendix D: "This section is for reference only but may be used in performance based design. Refer to Title 14, Development Standards, Vail Town Code." 10-1-5: AMENDMENTS TO INTERNATIONAL ENERGY CONSERVATION CODE: The following amendments are hereby made to the International Energy Conservation Code, 2015 Edition. TABLE C402.1.3 — OPAQUE THERMAL ENVELOPE INSULATION COMPONENTS MINIMUM REQUIREMENTS, R- VALUE METHOD: Table C402.1.3 is amended by the addition of the following: "Wood framed and other may use R-21 in lieu of continuous insulation." SECTION C403.2.4 — EFFICIENCY RATING (MANDATORY): Section C403.2.4 is added, to read as follows: "Heating equipment shall have a minimum efficiency of 92% AFUE. Exception: Does not apply to addition, repair, or alteration of existing buildings." TABLE R402.1.3 — INSULATION AND FENESTRATION REQUIREMENTS BY COMPONENT: Table R402.1.3 is amended by the addition of the following: "Wood framed walls may use R-21 in lieu of continuous insulation." SECTION R402.2.11 — HEATED SLAB- ON- GRADE FLOORS: Section R402.2.11 is added, to read as follows: "A minimum of R-10 insulation shall be installed under the slab extending horizontally from the exterior wall of the building envelope for 4 feet." SECTION R403.7.1 — EFFICIENCY RATING (MANDATORY): Section R403.7.1 is added, to read as follows: "Heating equipment shall have a minimum efficiency of 92% AFUE. Exception: Does not apply to addition, repair, or alteration of existing buildings." SECTION R403.10 — FIRE PITS: Section R403.7.1 is added, to read as follows: "Fire pits serving residential unit(s) require automatic shut-off controls with a maximum 30 -minute timer." 10-1-6: AMENDMENTS TO INTERNATIONAL PLUMBING CODE: 10 10/22/2015 IITSCLIENPSICOMMUNITY DEVELOPMENTCOUNCILIORDINANCESI151ORDINANCE NO. 14 SERIES OF 2015 BUILDING CODES 1103 2ND READING. DOC 111/3/2015 The Town hereby adopts by reference all amendments to the International Plumbing Code, 2012 Edition, adopted by the State of Colorado and referred to as the "Colorado Plumbing Code." 10-1-7: AMENDMENTS TO INTERNATIONAL FUEL GAS CODE: The Town hereby adopts by reference all amendments to the International Fuel Gas Code, 2012 Edition, adopted by the State of Colorado and referred to as the "Colorado Fuel Gas Code." 10-1-8: AMENDMENTS TO UNIFORM CODE FOR ABATEMENT OF DANGEROUS BUILDINGS: The following amendment is hereby made to the Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition: SECTION 301 — GENERAL: Section 301 is deleted and replaced with the following: "For the purpose of this code, certain terms, phrases, words, and their derivatives shall be construed as specified in either this chapter or as specified in the Building Code. BUILDING CODE: the International Building Code as adopted and amended by the Town of Vail. DANGEROUS BUILDING: any building or structure deemed to be dangerous under Section 302 of this code." 10-1-9: COPIES OF CODES AVAILABLE: Copies of all codes adopted by this Chapter and all amendments thereto shall be available for inspection at the office of the Town Clerk during regular business hours. 10-1-10: PENALTIES: A. A person who violates any provision of the Codes adopted by this Chapter or fails to comply with any order made thereunder or who builds in violation of any detailed statements, specifications or plans submitted and approved thereunder or any certificate or permit issued thereunder shall be subject to the penalties provided in Section 1-4-1 of this Code. Each day that the violation continues shall constitute a separate offense. B. The Town may maintain an action for damages, declaratory relief, specific performance, injunction, or any other appropriate relief for a violation of any provision of this Chapter. Section 2. The Codes adopted by this Ordinance shall be effective for all Building Permit Applications received by the Town's Community Development Department, Building Safety and Inspection Services on or after November 15, 2015. 11 10/22/2015 IITSCLIENPSICOMMUNITY DEVELOPMENPCOUNCILIORDINANCESI151ORDINANCE NO. 14 SERIES OF 2015 BUILDING CODES 1103 2ND READING. DOC 11/3/2015 INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 6th day of October, 2015 and a public hearing and second reading of this Ordinance set for the 20th day of October, 2015, at 6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk INTRODUCED, READ, ADOPTED AND ENACTED ON SECOND READING AND ORDERED PUBLISHED IN FULL this day of 12015. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk 12 10/22/2015 IITSCLIENPSICOMMUNITY DEVELOPMENPCOUNCILIORDINANCESI151ORDINANCE NO. 14 SERIES OF 2015 BUILDING CODES 1103 2ND READING. DOC 11/3/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 3, 2015 ITEM/TOPIC: Proclamation No. 5, Series of 2015, A Proclamation Declaring the 3rd Week in November 2015 as "Volunteers in Police Service Week" PRESENTER(S): Dwight Henninger, Chief of Police ATTACHMENTS: Proclamation No. 5, series of 2015 11/3/2015 TOWN OF VAIL t Proclamation No. 5, Series of 2015 A PROCLATION DECLARING THE 3RD WEEK IN NOVEMBER 2015 AS "VOLUNTEERS IN POLICE SERVICE WEEK" WHEREAS, the entire community can effect a positive change with any action, no matter how big or small; WHEREAS, Volunteers can connect with the local community through service organizations, such as Volunteers in Police Service ("VIPS"); WHEREAS, VIPS donate their time to make a real difference in the lives of residents and guests of the Town of Vail; WHEREAS, since October 2014 Vail VIPS have donated 587.5 valuable hours equivalent to $15,087.00 performing non -enforcement duties; and WHEREAS, the members of the VIPS give unselfishly by serving the Town of Vail. NOW, THEREFORE, BE IT PROCLAIMED that the Vail Town Council declares the 3rd week in November 2015, as Volunteers in Police Service Week. Accordingly the Town of Vail encourages citizens and guests alike to join the Town of Vail VIPS program to foster and enhance partnership between the community and Vail Police Department Signed this 3rd day of November, 2015 Andrew P. Daly, Mayor Attest: Patty McKenny, Town Clerk 11/3/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 3, 2015 ITEM/TOPIC: Citizen Participation 11/3/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 3, 2015 ITEM/TOPIC: Consent Agenda: 1) Minutes from October 6, 2015 meeting 2) Minutes from October 20, 2015 meeting ATTACHMENTS: October 6, 2015 Meeting Minutes October 20, 2015 Meeting Minutes 11/3/2015 Vail Town Council Meeting Minutes Tuesday, October 6, 2015 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:05 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz, Mayor Pro Tem Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Staff members present: Stan Zemler, Town Manager Matt Mire, Town Attorney Patty McKenny, Town Clerk The first item on the agenda was Proclamation No. 3, Series of 2015 Recognizing Ceil Folz, CEO of the Vail Valley Foundation, and her legacy career of 25 years as read by Mayor Andy Daly. Moffet moved to approve Proclamation No.3; Kurz seconded the motion and it passed (7-0). Daly expressed sincere thanks on behalf of the town to Ceil Folz for her extraordinary service to the Vail Valley Foundation and the community. The second item on the agenda was Citizen Participation with input as follows: Rick Sackbauer, ERWSD, spoke about an update on the wilderness policy information and an upcoming September meeting. He encouraged a review of the draft policy from the town officials and the community as they were interested in public input as well. Chamonix neighborhood resident expressed concerns about speeding on Chamonix and requested more signage (15 mph preferable); he made the same request earlier in the summer and nothing has been done. He would prefer a speed bump that might help slow down traffic as it is dangerous for the neighborhood. Kay Ferry introduced Jon Warnick who is running for Colorado Mountain College Board. Warnick spoke a few minutes about his interest in serving on the CMC Board; he is from Carbondale. Andy Newell, Vail Valley Soccer Club, thanked the Town of Vail for their support in the use of the town's fields this past weekend for their annual soccer tournament and fundraiser. Dennis Parsons, pickle baller and resident, expressed support for converting the courts to allow more pickleball play. Carolyn Swanpoole, resident, expressed support of the sport of pickleball and players, and encouraged the council to provide for more courts in the Vail area as she described the difficulty found in reserving pickleball courts since many of them are private. Town Council Meeting Minutes of October 6, 2015 Page 1 11/3/2015 Other pickleball court supporters included Bill Welsch, Augie de Luca, Patty Nixon, Jerry Stevens, Mike Keeler. Several people expressed opposition to converting the courts to pickleball including 1) Larry Barnes, 2) Courtney Klein (Rams -horn Condos), 3) Tiffany Arrant (Texas Townhomes), 4) Susie Tjossem, citing noise, lack of restrooms and parking as concerns and a suggestion to evaluate more fully the needs of both court players before making any court conversions. Paul Rondeau, resident, expressed his concern with Frontage Road parking and safety impacts. He would like the council to review this matter and respond to the community with some suggestions for improvements. He expressed frustrations that there has not been any response to his concerns. Town Manager Zemler clarified the topic of pickleball was not an item on the evening agenda for discussion but the input was related to the monies budgeted in the 2016 budget for court improvements at Golden Peak. There would be more to come on this topic including public input opportunities in the coming months. Citizen participation was finished at this time. The third item on the agenda was the consent agenda as follows: 1) Minutes from September 1, 2015 regular meeting Moffet moved to approve the minutes; Kurz seconded the motion and it passed (6-0). Daly was absent that meeting and abstained from the vote. 2) ) Minutes from September 15, 2015 regular meeting Moffet moved to approve the minutes; Kurz seconded the motion and it passed (7-0). 3) Award Contract for Booth Creek Park Moffet moved to direct the Town Manager to enter into a contract for the Booth Creek Park Redevelopment project with Design Workshop in an amount not to exceed $154,340. The motion was seconded and approved (7-0). 4) Resolution No. 25, Series of 2015, A Resolution Approving the Operating Plan and Budget of the Vail Local Marketing District, For its Fiscal Year January 1, 2016 Through December 31, 2016 Moffet moved to approve Resolution No. 25; Rogers seconded the motion. Bugby expressed his opposition to the passage of the VLMD 2016 Budget and the funding of the VVP in the amount of $600K. The motion passed (6-1). 5) Resolution No. 31, Series of 2015, A Resolution Authorizing the Town of Vail to Grant a Water Easement to Eagle River Water and Sanitation District; and Setting Forth Details in Regard Thereto Moffet moved to approve Resolution No. 31; Kurz seconded the motion and it passed (7-0). 6) Resolution No. 32, Series of 2015, A Resolution of the Vail Town Council Approving the 2015 Addendum to the Current Lionshead Public Facilities Development Plan to Address House Bill 15-1348 Moffet moved to approve Resolution No. 32; Kurz seconded the motion and it passed (7-0). The fourth item on the agenda was Any Action as a Result of Executive Session and Mayor Daly noted there were no actions required as a result of the session. Town Council Meeting Minutes of October 6, 2015 Page 2 11/3/2015 The fifth item on the agenda was the Town Manager's Report at which time an update was presented on several topics: 1) Vail Golf and Nordic Clubhouse Court of Appeals Update Case No. 2014CA1019 Maslak, et al. v. Town of Vail, et al. as presented by Matt Mire, Town Attorney. 2) Electric bicycles There was consensus to direct town attorney to draft legislation allowing for e -bikes. 3) 1-70 Vail Underpass Construction Team Introductions and Schedule Update There were introductions made of the project team and a brief update about the project. The sixth item on the agenda was the presentation of the Vail Transient Inventory Study made by Katie Barnes, DestiMetrics, which was an update made to an initial study providing data on Town of Vail transient inventory conducted in 2009, updated in 2011, and again in 2015. Highlights from the study, which was done in order to better understand some of the gray lodging markets, followed: ■ Process / methodology ■ Units/pillows by location ■ Units / pillows by type ■ Units / pillows by rating ■ Gray market (Rent By Owner / RBO vs. Traditional Market Units & Pillows) ; big increase from 2011 to 2015 in # of these units on the vacation rental market ■ Findings Several questions addressed how the inventory was compiled and what was included in the inventory. In conclusion, DestiMetrics was asked to include the airbnb inventory in the data as this market has grown substantially impacting the traditional lodging industry and it would be important to track this market moving forward. The seventh item on the agenda was 2015-2016 Winter Parking Program which was addressed by Greg Hall Director of Public Works and Transportation. He noted each year the Town Council approves the winter parking program for the upcoming season. The recommendation of the staff was to keep the program rates the same as 2014-15; the parking rates and pass prices for Vail have remained the same since the 2008-2009 season. Hall did express some concern with regard to additional demand on parking mostly during the week because of the reduction of parking at the hospital due to construction of the first phase of the master plan build out, but they would monitor the situation. He noted the town was also able to have the license plate recognition software and cameras operational at the end of last season and staff will be able to report to the council early the trends seen with regard to abuse of free periods to avoid paying for parking during the day (looping). He noted the number of days on the Frontage Road as 10 days during the winter and 20 days this past summer. There was a brief discussion about cost benefits of adding another level to the Lionshead parking structure. Daly asked public input and there was none. Town Council supported the recommendation to keep the winter parking rates the same as last year. The eighth item on the agenda was second reading of Ordinance No. 13, Series of 2015, an Ordinance authorizing the sale of real property along Lupine Drive, in exchange for the purchase of real property along Columbine Drive, as presented by Tom Kassmel, Public Works Engineer. He noted a Portion of Columbine Drive currently encroaches on Lot 14 of the Bighorn Subdivision and the property is currently undergoing redevelopment. He noted in order to rectify the encroachment, the property owner and staff have discussed a land transfer, where the Town would receive the portion of property that Columbine Drive encroaches upon and the property owner would receive an equal portion of property along Lupine Drive also adjacent to Lot 14. Town Council Meeting Minutes of October 6, 2015 Page 3 11/3/2015 Moffet moved to approve Ordinance No. 13; Kurz seconded the motion and it passed unanimously (7-0). The ninth item on the agenda was first reading of Ordinance No. 14, Series of 2015, An Ordinance Repealing and Reenacting Chapter 10-1, Building Codes, Vail Town Code, Adopting by Reference the 2015 Editions of the International Building Code, International Residential Code, International Fire Code, International Mechanical Code, International Energy Conservation Code, International Existing Building Code, Colorado Plumbing Code, Colorado Fuel Gas Code, 2014 Edition of the National Electrical Code, 1997 Edition of Uniform Code for Abatement of Dangerous Buildings and with Regard to the Above- Described Codes, Adopting Certain Appendices. Setting Forth Certain Amendments Thereto, and Setting Forth Details in Regard Thereto. The Council was reminded the International Building Codes are updated every three years to maintain minimum standards for the technical advances in building sciences and material innovations that are being used by the construction community. The proposed 2015 Building Codes also reflected the changes mandated by the State of Colorado Building Codes as presented by Martin Haeberle, Chief Building Official & Mike Vaughan, Fire Marshal. It was noted substantial time was spent reviewing the information earlier during the work session. Council's objective was not to place undue requirements or costs on property owners but rather to ensure safety is met. Concerns noted from the earlier work session resulted in two questions that would require more research, 1) Is there an appeal process and could an appeal process become part of the ordinance or code, and 2) what are the real impacts of the fire sprinklers for remodels and decks? Bugby moved to table the ordinance; there was not a second to his motion. Moffet expressed some of his continuing concerns about how the process is really an effort about social engineering rather than addressing true safety measures and he remains frustrated by the process of having to vote on these code amendments. Rogers moved to approve Ordinance No, 14, Series of 2015; Kurz seconded the motion. Daly asked that staff return at 2nd R with 1) information about implementing an appeals process, and 2) sprinkling system requirements for remodels and decks in multi story buildings. The motion passed (5-2; Moffet and Bugby opposed). The tenth item on the agenda was first reading of Ordinance No. 15, Series of 2015, Annual Appropriation Ordinance: Adopting a Budget and Financial Plan and Making Appropriations to Pay the Costs, Expenses, and Liabilities of the Town of Vail, Colorado, for its Fiscal Year January 1, 2016 Through December 31, 2016. Budget highlights were presented by Carlie Smith, Budget Analyst, answering questions posed by council members. General Fund Highlights: ■ CSE funded $150K ■ Castle Peak funded at $50K but required other community governments to match Vail's contribution ■ EGE air alliance supported at $75K from GF; requested more information about what other agencies are contributing; there was concern expressed about the current funding structure/model and fund balances and a suggestions to split the funding between the Vail Local Marketing District and the General Fund Town Council Meeting Minutes of October 6, 2015 Page 4 11/3/2015 RETT Fund Highlights: ■ Sustainable Travel International Certification Program funded at $64K (Walking Mountains Science Center) ■ Betty Ford Way construction paver project funded at $50K for preliminary engineering review There were some concerns expressed by Rogers about the USO Burton event funding at $400K as she noted this amount seemed over the top compared with funding of all the nonprofit funding requests. Council requested to hear from the event producer during the next meeting in order to better understand what might be eliminated if the funding were to occur at a $300K level. Moffet suggested budgeting some monies for consulting services to evaluate the ability to purchase federal lands that might be available to be used for housing; others supported waiting until a project would be viable before budgeting for services. Daly expressed several concerns and suggestions as follows: 1) the overall budget which reflects a trend in an increase of revenue against expenses, 2) suggested research be conducted to determine if there might be a staffing designation allowing some employees to work only 10 months in the year, 3) questioned the need for a 5% performance budget that seems above that which the private business community will see. Rogers, Bruno, Kurz, Moffet Chapin supported the proposed salary performance budget; Bugby did not support it. Daly asked for public input on the 2016 budget at this time; there were no comments. Rogers moved to approve Ordinance No.15, Series of 2015 with the following changes 1) fund EGE Air Alliance at $75K, 2) remove the funding of the map ($200K). Kurz and Bugby seconded and the motion passed (5-2; Moffet and Daly opposed). The eleventh item on the agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Bugby seconded the motion which passed unanimously, (7-0) and the meeting adjourned 8:30 p.m. Respectfully Submitted, Attest: Andrew P. Daly, Mayor Patty McKenny, Town Clerk Town Council Meeting Minutes of October 6, 2015 Page 5 111/3/2015 Vail Town Council Meeting Minutes Tuesday, October 20, 2015 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:05 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz, Mayor Pro Tem Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Staff members present: Stan Zemler Matt Mire, Town Attorney Patty McKenny, Town Clerk The first item on the agenda was Citizen Participation with several Eagle County School Board candidates addressing the Town Council as follows: District D: Bob Ticer and Felicia Battle District A: Tessa Kirchner and Ryan Geller Mayor Daly noted that the discussion about the Golden Peak racquet courts and improvements would occur on November 3 and additional public input would be welcome at that time. The second item on the agenda was Proclamation No. 4, Series of 2015 National Friends of Libraries Week as read by Moffet. Vail Public Library Director Lori Ann Barnes acknowledged her "Friends of the Library" group and thanked the Town council for their support. Daly expressed the Council's deepest thanks to the many library volunteers noting the success of Vail's exceptional library was because of this group. Moffet moved to approve Proclamation No. 4, Series of 2015 and the motion was approved (7-0). The third item on the agenda was the consent agenda as follows: 1) Resolution No. 33, Series of 2015, A Resolution Approving an Amendment to the Intergovernmental Agreement Between the Town of Vail and The Colorado Department of Transportation Regarding Vail -Bridge Road Structure Replacement; and Setting Forth Details in Regard Thereto Moffet moved to approve Resolution No. 33, Series of 2015; Kurz seconded the motion and it passed (7-0). Moffet then moved to publicly acknowledge and thank Byron and Vi Brown for all their work with the annual Eagle Valley Rummage Sales over the years which has resulted in the many contributions made to Eagle County charitable groups. The motion was seconded and supported unanimously (7-0). Town Council Meeting Minutes of October 20, 2015 Page 1 111/3/2015 The fourth item on the agenda was any action as a result of Executive Session and Mayor Daly noted there were no actions required as a result of the executive session. The fifth item on the agenda was Town Manager's Report at which time Zemler responded to the public input from Paul Rondeau at an earlier meeting when he expressed concerns about safety on the Frontage Roads. Zemler suggested there would be a review of this topic raised by Mr. Rondeau. He recommended there is a need to review the overall management of the Frontage Roads and they would begin to assess the situation in hopes of providing follow up recommendations. He suggested this may be an opportunity to work with a third party expert in this area. Town council was supportive of this suggestion. Town Clerk Patty McKenny presented a brief update on the upcoming November elections at both the municipal level and the county level. McKenny clarified when the Town of Vail's election results will be final which is no sooner than November 13. The sixth item on the agenda was second reading of Ordinance No. 14, Series of 2015, An Ordinance Repealing and Reenacting Chapter 10-1, Building Codes, Vail Town Code, Adopting by Reference the 2015 Editions of the International Building Code, International Residential Code, International Fire Code, International Mechanical Code, International Energy Conservation Code, International Existing Building Code, Colorado Plumbing Code, Colorado Fuel Gas Code, 2014 Edition of the National Electrical Code, 1997 Edition of Uniform Code for Abatement of Dangerous Buildings and with Regard to the Above -Described Codes, Adopting Certain Appendices. Setting Forth Certain Amendments Thereto, and Setting Forth Details in Regard Thereto. The Town Attorney noted their recommendation to table the ordinance at this time in order to satisfy some public notice requirements and continue research on the recommendations made at first reading, 1) review appeal process, and 2) clarify requirements about sprinkler systems related to remodels and decks. Moffet moved to table Ordinance No. 14, Series of 2051, Kurz seconded the motion and it passed (7-0). The seventh item on the agenda was second reading of Ordinance No. 15, Series 2015, an Ordinance adopting a budget and financial plan and making appropriations to pay the costs, expenses and liabilities of the Town of Vail, Colorado for its fiscal year January 1, 2016 through December 31, 2016 as presented by Carlie Smith, Budget Analyst. There was a review of the memo and the status of budget items from the first reading of the ordinance at the last meeting as follows: General Fund Eagle Air Alliance: Council directed staff to fund a total of $150,000 for the Eagle Air Alliance flight guarantees, with $75,000 funded from the General Fund and the remainder from the Vail Local Marketing District for marketing efforts only. Moffet suggested hiring Kent Myers to serve as a consultant on this topic and offered to serve on the EGE Air Alliance Board. There was agreement that funding only occur if the other communities have funded their contributions including Vail Resorts Inc., and that the Town attorney confirm VLMD funding could be used for the airline guarantees' marketing efforts only. Burton US Open Snowboarding Championships There were comments made from the council members about the funding of this event as follows: Town Council Meeting Minutes of October 20, 2015 Page 2 111/3/2015 Rogers expressed support of the event, but is interested in what impacts to the event would occur if the funding were $300K vs. $400K. She sees the current level as over the top especially when compared with funding for the summer programming provided by the non profit groups. Moffet fully supported the event for several reasons, 1) hits the mark on the market group they want to target, 2) the media value the town gets is amazing because it would be incredibly expensive and unrealistic to purchase the that much media programming, 3) believes the event is fully worth Vail's investment. Bruno continued to express support for the event and the town's partnership with Burton and that activating the town with this kind of event is what the customers want. Bugby supported the event and was interested in better understating the role and support from Vail Resorts, Inc. Chapin expressed support of the event with some specific questions about the event budget related to the party production vs event production costs (talent fees are the party production — music fees) and the snowmaking budget. Ian Warda, Burton's Director of Event and Programming, introduced his team as Whitney Heingartner, Strategic Alliance Manager, and newest member Cameron as well as Peggy Wolfe from Highline Sports and Entertainment, and then presented their economic summary of the event. Highlights included: ✓ attendee expenditures ✓ ROI tax revenue ✓ ROI : parking revenue ✓ Estimated incremental spending estimates ✓ Noted burton's direct sending back to vail thru their travel / lodging / meals almost $1 M Warda emphasized Burton wanted to continue the trend of "growing and activating the event" and attracting the guests to Vail. He noted they could return with more specific budget information about contributions to the event and show more detail about the costs of producing the event. Kurz expressed support of the event at the $400K even though the initial request was for $300K; he continues to be very excited about their return as the sport of snowboarding has brought so many other exciting things to the world of sports; he felt there is a tremendous intrinsic value from this event; and he noted that Vail is the most "connected resort" in the US and the world because of all the young people who attend the event who are sending social messaging everywhere. Daly asked about Burton's organizational structure with some of the recent transitioning and word of recent turmoil. Warda responded noting that several employees have moved on including Nick and Maria, but reminded them of the strong leadership the company gets from owners Jake and Donna Burton. Human Resources: creating a 10 -month employee category Krista Miller, Human Resources Director, presented an update about some discussions occurring looking into the potential for unpaid time off options for employees in select positions Town Council Meeting Minutes of October 20, 2015 Page 3 11/3/2015 whereby up to a month of unpaid leave could be taken during the "shoulder seasons". An unpaid leave policy may accomplish the same cost savings without creating a new category of employee. Daly asked that it be considered as a discussion for a future agenda. Sustainability with revenue projections rising at a lower rate than annual expenditures, The finance staff prepared a historical analysis depicting annual increases in both items (see attachment A of the memo) noting that over the past five years (2010 — 2014), the town has averaged annual revenue increases of 3.7% and annual expenditure increases of 3.5% in the General Fund. It was further noted the proposed 2016 budget for the General Fund projects an increase to revenue of 5.7% and an increase in expenditures of 4.7%. Across all funds, revenue has increased on average 3.0% over the past five years. While sales tax collections have had solid annual increases since the economic downturn, this has been offset by more volatile revenue sources such as Real Estate Transfer Tax, property tax and construction -related fees. Daly suggested that future council's consider tracking this trend in an effort to ensure the budget remains sustainable and that the review should be not calculated on average but rather cumulatively. Several council members, Chapin and Moffet, thanked Daly, Rogers and staff for their strong leadership during the economic downturn. There was a brief discussion about several of items as follows: ✓ the finishing of the pavers project at Ford Park ✓ the RETT fund balance trend from 2016 to 2018 ✓ the removal of the $200K expenditure for the map; this topic would likely be reviewed at a future date Moffet moved to approve Ordinance No. 15, Series 2015; Kurz seconded the motion. There was no public input on the budget. The motion passed (7-0). There were special thanks extended to the budget team and department directors. The eighth item on the agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Bugby seconded the motion which passed unanimously, (7-0) and the meeting adjourned 7:15 p.m. Respectfully Submitted, Attest: Andrew P. Daly, Mayor Patty McKenny, Town Clerk Town Council Meeting Minutes of October 20, 2015 Page 4 111/3/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 3, 2015 ITEM/TOPIC: Town Manager's Report: 11/3/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 3, 2015 ITEM/TOPIC: Recognition of outgoing Council Members Andy Daly, Margaret Rogers and Dale Bugby 11/3/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 3, 2015 ITEM/TOPIC: Golden Peak Racquet Sports Facility PRESENTER(S): Todd Oppenheimer ACTION REQUESTED OF COUNCIL: Discussion and direction from Council on the configuration of the Golden Peak Racquet Sports Facility project. BACKGROUND: On August 5, 2015, as part of the Booth Creek Park design program discussion, the Town Council directed the inclusion of 2 hard -surface tennis courts in the design of Booth Creek Park and an evaluation of the Golden Peak Tennis Court site for a full or partial conversion to pickleball courts. The existing Golden Peak courts are in poor condition and need to be reconstructed. The Vail Recreation District has been operating a pickleball program on half of the Chalet Road courts for 4 years. Staff has evaluated the site and determined that it is feasible to construct 6 pickelball courts and 12 parking spaces on the site without encroaching on Mill Creek and retaining the possibility of through traffic on Chalet Road. A proposed site plan for the Golden Peak site is attached. Construction of Booth Creek Park is scheduled to begin in May 2016 and be completed later that fall. Assuming the project stays on track, the Booth Creek Park tennis courts will be available for play late October 2016. The Council has received significant public opinion both for and against tennis and pickleball configurations for the Golden Peak Racquet Sports Facility Project. On October 20, 2015 the Town Council conducted a site visit to the Chalet Road site and directed the Vail Police Department to perform noise readings as pickleball was being played. The results of the noise readings are attached. STAFF RECOMMENDATION: Direct staff regarding the configuration of the Golden Peak Racquet Sports Facility project. ATTACHMENTS: Golden Peak Racquet Sports Facility Memorandum Site Plan 1 Site Plan 2 Email Regarding Pickle Ball Court Noise Readings 11/3/2015 rowN ofvain Memorandum To: Vail Town Council From: Stan Zemler, Todd Oppenheimer Date: November 2, 2015 Subject: Golden Peak Racquet Sports Facility INTRODUCTION The purpose of this item is to request the Town Council provide final direction regarding the proposed improvements to the Golden Peak Racquet Sports Facility, located at 461 Vail Valley Dr. The proposed project includes the removal of the existing combined (1) tennis and (4) pickleball courts and construction of a new pickleball only facility along with modifications to Chalet Road to define user parking and landscaping. This is included in the 2016 RETT Capital Budget in the amount of $1,050,000 as the Golden Peak Racquet Sports Facility, also known as the Chalet Road Sport Courts project. II. BACKGROUND On August 5, 2015, as part of the Booth Creek Park design program discussion, the Town Council directed the inclusion of 2 hard -surface tennis courts in the design of Booth Creek Park and an evaluation of the Golden Peak Tennis Court site for a full or partial conversion to pickleball courts. The existing Golden Peak courts are in poor condition and need to be reconstructed. The Vail Recreation District has been operating a pickleball program on half of the Golden Peak courts for 4 years. Staff has evaluated the site and determined that it is feasible to construct 6 pickelball courts and 12 parking spaces on the site without encroaching on Mill Creek and retaining the possibility of through traffic on Chalet Road. A proposed site plan for the Chalet Road site is attached. Construction of Booth Creek Park is scheduled to begin in May 2016 and be completed later that fall. Assuming the project stays on track, the Booth Creek Park tennis courts will be available for play late October 2016. The Council has received significant public opinion both for and against tennis and pickleball configurations for the Golden Peak Racquet Sports Facility. On October 20, 2015 the Town Council conducted a site visit to the Golden Peak site and directed the Vail Police Department to perform noise readings as pickleball was being played. The results of the noise readings are attached. III. COUNCIL DIRECTION Staff is requesting the Town Council review previous correspondence and take additional public input on this topic to allow the Council to make a decision on the configuration of the Golden Peak Racquet Sports Facility. Staff requests the Town Council respond to the following questions: 11/3/2015 • Does the Town Council desire reconstruction of the courts as tennis only, pickleball only or a combination of tennis and pickleball in one of the following configurations? 0 6 pickleball courts with 13 900 parking spaces o Single tennis court and 4 pickleball courts with the existing Chalet Road configuration • If the Town Council, after taking public input, decides on the 6 pickleball courts, does the plan meet expectations to allow staff to proceed through the entitlement process and prepare for a 2016 construction project? V. STAFF RECOMMENDATION Staff recommends the Town Council conduct the public input hearing and provide direction to the staff in regards to the Town Council decision regarding the configuration of the Golden Peak Racquet Sports Facility. Based on the recommendation from the Vail Recreation District that the additional tennis courts included in the Booth Creek Park project will provide sufficient hard surface tennis courts to meet community needs, Staff recommends the construction of the 6 pickleball courts at Golden Peak to fulfill that increasing community demand. Town of Vail Page 2 11/3/2015 � J Lu D � U Ci J � J co J Lli U_ 0 0- 0 A.B.C. NSExftreY TR© 8119115 � 4.r — s atwer'M°°o' uc°° Lr S � a w ar 1+ r gLi' Y � � �' 4" ar►wslbme 1 — d o6nt --- (J1 LLY y � �, /1J� J�' � � i � aY aY ` r l.Y 4 dux 1 r r + Wm i'� r.r M°i t 4CV 1 6 PICKLEBALL COURT LAYOUT .. 400 ' �— um� Y7. wm _ PROS: '�iit MEETS COMMUNITY •;a , wit r ; _ rte, 0 woo goo' RECREATION DEMAND - ORGANIZES PARKING - ALLOWS LANDSCAPE SPACE ,� � aoti .f f ■ I� f � ,i i � —.1 ■ 1 1`I CONS: ; c -ELIMINATES TENNIS AT THIS r1M� , '' 17.4r '%LC LOCATION � I :- WI 71.er ir a4' 1144' fir•;•, 84r /yJ FFO-1 4--- r v+�L LL r m 0 a 0 r r• •bf%Y;.. ,. I 0 Lir 4J mw -I - r a1Jy Q 11/3/2015 � J Lu D � U Ci J � J co J Lli U_ 0 0- 0 A.B.C. NSExftreY TR© 8119115 f ` r d' ra 00 ar .n `4` d{ . srAVAI eac ON � 7,.,' amrLo} ,.r — ' Lcr �mm°rY LJ ..,. _,v- 0 ` « f�, ' a COMBINATION "." ;`— TENNIS/PICKLEBALL COURT _" MUM a 'x,Lai as { — PROS: RETAINS EXISTING PICKLEBALL 0 O. COURT AVAILABILITY J Q Y "" ' - RETAINS TENNIS AT THIS J _' ■ LOCATION c M ! J 1 eu°es a '�'"°°°'.MO° s-arev weo nnea —} CONS: u mr —� ; I � i - NO OPPORTUNITY TO ORGANIZE z 0 �, 0.a ao 4r ��---------_— .�' ; I - LIMITED LANDSCAPE SPACE d-------------- q — -- —_ — -�-- — , - RETAINING WALLS REQUIRED ao w o ---�— 0 BETWEEN COURTS AND CHALET ©'0' +- ,� ROAD D "�_— — _j � y " a C i�J'�rsr �--_ 0 ------ '- 03 -•- "'— tar TRO e4a SAW-- TRC} S, _ 8119115 ?a' L-2 Patty McKenny From: Stan Zemler Sent: Tuesday, November 03, 2015 11:40 AM To: Patty McKenny; Council Dist List Subject: FW: Noise readings for Pickle ball court Here are the noise readings that did not make it into the packet. From: Mike Bindle Sent: Tuesday, October 20, 2015 3:24 PM To: Stan Zemler Cc: Dwight Henninger Subject: Noise readings for Pickle ball court Mr. Zemler, According to my reading, Noise Ordinance 5-1-7 defines "excessive or unusually loud noise" for a residential area, emanating from public property, duly measured no closer than 10 feet from the source, as follows: 1) A noise of any duration which exceeds 70 decibels. 2) A noise that is 1 minute or more in duration, out of any 10 minutes, which exceeds 65 decibels. 3) A noise that is 5 minutes or more in duration, out of any 10 minutes, which exceeds 58 decibels. Under the above definition, it is our finding that noise emanating from the Vail pickle ball courts located at Chalet Rd. and Vail Valley Dr. falls within the allowable limits and at no time was there an excessive or unusually loud noise constituting a prohibited act at that location. I suggest you confirm my reading of the Noise Ordinance with the Town Attorney to confirm that my interpretation was correct for the analysis of noise emanating from the Pickle Ball Courts. The range we typically saw was approximately 50-55 decibels with intermittent spikes of up to 60 decibels with a duration of less than 3 seconds. The only exception recorded in our findings took place when a Town of Vail Bus drove westbound on Vail Valley Dr., past the Pickle Ball Courts, at which point the decibel meter jumped to 71 decibels for approximately 3 seconds. Should you need additional information or clarifications in connection with the foregoing, please let me know. Best regards, Mike Bindle Vail Police Department TOWN OF VA 970.479.2200 main 11/3/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 3, 2015 ITEM/TOPIC: Adjournment (7:25 p.m.) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, NOVEMBER 17, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Future agenda items: Swear in new council members - 11/17 Appoint Mayor and Mayor Pro Tem - 11/17 Appoint Municipal Judges - 11/17 Legislation for Electric Bikes - 11/17 Ordinance Certifying Mill Levy - 11/17 & 12/1 Ordinance for 2015 Supplemental Budget - 12/1/ & 12/15 2016 CSE Funding Allocation Recommendation - 12/1 Chamonix Housing Project Update - 12/1 Amendment to Lionshead Redevelopment Master Plan (Evergreen Lodge) - 12/1 VLMDAC interviews and appointments - 12/1 CSE Board interviews and appointments - 12/15 Joint Meeting with VEAC (DestiMetrics Mountain Travel Update) - 12/15 Proposed future agenda items Review Matrix on Multi -Use Facilities - TBD Vail Municipal Building Remodel Update - TBD CIRSA Charter Review - TBD Cleanup Title 12, zoning amendments- TBD Gore Creek Water Quality Plan Update - TBD Vail Trails Update - TBD Environmental Strategic Plan Update - TBD Eagle County School District Meeting w/ Board - TBD Ford Park Leases - TBD Peer City Visit to Aspen - TBD Open Lands Strategic Plan - TBD Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD VRD Agreement for Skate Park - TBD 11/3/2015