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HomeMy WebLinkAbout2015-12-01 Agenda and Supporting Documentation Town Council Regular SessionNOTE:
VAIL TOWN COUNCIL 0�
REGULAR MEETING AGENDA TVWN OF VA10
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:05 P.M., DECEMBER 1, 2015
Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
ITEM/TOPIC: Citizen Participation (5 min.)
2. ITEMITOPIC: Proclamation No. 7, Series of 2015, Proclamation
Declaring December 11, 2015 as "WhoVail Day" (5 min. )
PRESENTER(S): Jenn Bruno, Town Council
3. ITEM/TOPIC: Municipal Judge Appointment (5 min. )
ACTION REQUESTED OF COUNCIL: Formal action appointing
Buck Allen as Municipal Judge for the Town of Vail.
"I move Buck Allen be appointed as the Municipal Judge of the Town
of Vail for a two year term ending in November 2017."
There must be a second to the motion and formal vote.
BACKGROUND: The Town Charter (7.2) and Municipal Code (1-9-
6) addresses the appointment of a municipal judge for a two year
term. This appointment has been historically made at the first
organizational meeting in November after a regular municipal
election. The term of the appointment will expire in November 2017.
4. ITEM/TOPIC: Consent Agenda
1) Minutes from November 3, 2015 meeting
2) Minutes from November 17, 2015 meeting (5 min.)
5. ITEM/TOPIC: Town Manager's Report (10 min. )
PRESENTER(S): Stan Zemler, Town Manager
6. ITEMITOPIC: Presentation of the Commission on Special Events
(CSE) proposed funding allocations for 2016 Cultural, Recreational
and Community Events and Education and Enrichment Programming
(30 min. )
PRESENTER(S): Barry Davis, Chairman, Commission on Special
Events
ACTION REQUESTED OF COUNCIL: The CSE requests that the
Town Council approve the proposed funding allocations for the 2016
Cultural, Recreational and Community Events and the Educational
and Enrichment Programming.
12/1/2015
BACKGROUND: The CSE received 43 proposals in response to the
RFP for 2016 events that was issued in late August. "Special Event
Rating Criteria" was used to evaluate all proposals with respect to
how they align with a strategic approach to providing a diverse
calendar of events that are well matched to the Vail brand and will
exceed the expectations of a sophisticated and international clientele.
Cultural, Recreational and Community Events are measured primarily
with respect to how well they will drive destination overnight visitation.
Education and Enrichment Programs are evaluated by how they
contribute to life-long learning, a sense of well-being and enhanced
quality of life. The CSE believes this is a strong calendar of events
aligned with the Town Council's mission of providing our citizens and
guests with "an abundance of recreational, cultural and educational
opportunities" that will continue to drive increased results and
contribute to providing thought provoking educational and life
enriching opportunities.
7. ITEMITOPIC: Second reading of Ordinance No. 16, Series 2015, an
Ordinance providing for the levy assessment and collection of town
property taxes due for the 2015 tax year and payable in the 2016
fiscal year (10 min.)
PRESENTER(S): Kathleen Halloran, Finance Director
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments Ordinance No. 16, Series 2015
BACKGROUND: The town is required by Colorado state law to
certify the mil levy by December 15 of each year.
STAFF RECOMMENDATION: Approve or approve with
amendments Ordinance No. 16, Series 2015
8. ITEM/TOPIC: First reading of Ordinance No. 17, Series 2015 an
Ordinance making budget adjustments to the Town of Vail General
Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, and
Timber Ridge Enterprise Fund. (15 min.)
PRESENTER(S): Carlie Smith, Budget Analyst
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments Ordinance No. 17, Series 2015
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with
amendments Ordinance No. 17, Series 2015
9. ITEM/TOPIC: Evergreen Lodge at Vail Master Plan Amendment
A Public hearing with the Vail Town Council to present the Town of
Vail Planning and Environmental Commission's recommendation of
approval of the proposed amendment to the Lionshead
Redevelopment Master Plan to the Detailed Plan Recommendations
for the Evergreen Lodge at Vail. (60 min. )
PRESENTER(S): George Ruther, Director of Community
Development
12/1/2015
ACTION REQUESTED OF COUNCIL: The Vail Town Council will be
asked to take formal action on the requested Master Plan amendment
at the December 15, 2015 public hearing of the Vail Town Council.
BACKGROUND: The applicant, Evergreen Lodge at Vail, is
proposing amendments to the detailed plan recommendation
prescribed for the Evergreen Lodge at Vail in the Lionshead
Redevelopment Master Plan. Amendments to the plan are reviewed
in the plan are reviewed in accordance with the provisions prescribed
in Section 2.8 of the plan. The four purposes of the amendments are
to: 1. Clearly identify and articulate the desired outcomes of a future
redevelopment of the Evergreen Lodge at Vail, 2. Remove language
from the Master Plan which is no longer relevant or applicable, 3.
Respond to changes in conditions as a result of the land exchange
with Vail Valley Medical Center, and 4. Establish predictability within
the review process by providing detailed site specific
recommendations for redevelopment if the Evergreen Lodge at Vail
site. A Copy of the memorandum to the Vail Town Council has been
attached for reference.
10. ITEM/TOPIC: Adjournment (8:30 p.m.)
Please call (970) 479-2138 for additional information. Sign language
interpretation is available upon request with 48-hour notification. Please call
(970) 479-2356, Telecommunication Device for the Deaf (TDD), for
information.
12/1/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 1, 2015
ITEM/TOPIC: Citizen Participation
12/l/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 1, 2015
ITEM/TOPIC: Proclamation No. 7, Series of 2015, Proclamation Declaring December 11,
2015 as "WhoVail Day"
PRESENTER(S): Jenn Bruno, Town Council
ATTACHMENTS:
Proclamation No. 7 "Who Vail Day"
12/1/2015
TOWN OF VAIL
Proclamation No. 7, Series of 2015
A Proclamation Declaring December 11, 2015, as "WhoVail Day"!
WHEREAS, this holiday season there will be a new twist to the story "How the Grinch
Stole Christmas," in that this season it's not Whoville, it's WhoVAIL!
WHEREAS, Four Seasons Resort and Residences Vail will unveil a life-size Dr. Seuss'
Whoville-inspired gingerbread house, as part of its holiday offerings for children and
their families. The giant gingerbread house combined efforts from their staff and
children from the community;
WHEREAS, the gingerbread house measures 100 square feet and features a working
door through which children can enter, built in-house by master carpenter Frank
Bontempo;
WHEREAS, the outside of the house has more than 4,500 gingerbread tiles, weighing
475 pounds, along with 80 pounds of fondant and icing;
WHEREAS, the gingerbread tiles and inside fireplace will be decorated by the children
from Red Sandstone Elementary School, with a guest appearance from The Grinch and
Fizzy Bruno starring as the Grinch's dog Max;
WHEREAS, Mark Herron, general manager of Four Seasons Resort and Residences
Vail showcases this holiday time of year by saying, "We are pleased to debut the
completed gingerbread house to the families and children who put so much creativity
into the house's design, "The children should be proud to show off their work, and we
are thrilled to have them participate in this unique festivity this season."
WHEREAS, the giant gingerbread house will be unveiled on Friday, December 11,
2015, at the Four Seasons Resort in order to begin the holiday season and provide a
chance for all the community to enjoy;
NOW, THEREFORE, BE IT PROCLAIMED by Mayor Dave Chapin and the Town
Council of the Town of Vail, Colorado that Friday, December 11, 2015, will be known as
"WHOVAIL Day" to be celebrated by all in live and visit Vail, Colorado, approved this 1St
day of December 2015.
Dave Chapin, Mayor
Attest:
Patty McKenny, Town Clerk
12/1/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 1, 2015
ITEM/TOPIC: Municipal Judge Appointment
ACTION REQUESTED OF COUNCIL: Formal action appointing Buck Allen as Municipal
Judge for the Town of Vail.
"I move Buck Allen be appointed as the Municipal Judge of the Town of Vail for a two year
term ending in November 2017."
There must be a second to the motion and formal vote.
BACKGROUND: The Town Charter (7.2) and Municipal Code (1-9-6) addresses the
appointment of a municipal judge for a two year term. This appointment has been historically
made at the first organizational meeting in November after a regular municipal election. The
term of the appointment will expire in November 2017.
12/1/2015
►owx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 1, 2015
ITEM/TOPIC: Consent Agenda
1) Minutes from November 3, 2015 meeting
2) Minutes from November 17, 2015 meeting
ATTACHMENTS:
Minutes from November 3, 2015 meeting
Minutes from November 17, 2015 meeting
12/l/2015
Vail Town Council Meeting Minutes
Tuesday, November 3, 2015
5:15 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 5:15 P.M. by
Mayor Andy Daly.
Members present: Andy Daly, Mayor
Ludwig Kurz, Mayor Pro Tem
Jenn Bruno
Dale Bugby
Dave Chapin
Greg Moffet
Margaret Rogers
Staff members present: Stan Zemler
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
The first item on the agenda was a review of the PEC/DRB minutes; no items were called up at
this time. There were some comments made related to the discussion about the Evergreen
Lodge related to the term "live beds".
The second item on the agenda was information updates as follows:
1) September 21015 Sales Tax Report
2) November 2015 Revenue Highlights
3) East Vail Fire Station Renovation
Daly made a couple of comments related the size of the lot, the need to correct the address,
and the renderings of the East Vail Fire Station renovation.
The third item on the agenda was Matters from Mayor, Council and Committee Reports, with
some comments from Bugby who thanked the community for their support electing him two
years ago. He shared that his reason not to run again was the need to turn focus back to his
business. Rogers also thanked the community and staff for their support; she noted it had been
a privilege serving the community of Vail. Daly presented an update on recent CAST meeting
topics, i.e. disaster response discussion.
The fourth item on the agenda was second reading of Ordinance No. 14, Series of 2015, An
Ordinance Repealing and Reenacting Chapter 10-1, Building Codes, Vail Town Code, Adopting
by Reference the 2015 Editions of the International Building Code, International Residential
Code, International Fire Code, International Mechanical Code, International Energy
Conservation Code, International Existing Building Code, 2012 editions of the International
Plumbing Code and International Fuel Gas Code, 2014 Edition of the National Electrical Code,
1997 Edition of Uniform Code for Abatement of Dangerous Buildings and with Regard to the
Above -Described Codes, Adopting Certain Appendices. Setting Forth Certain Amendments
Thereto, and Setting Forth Details in Regard Thereto as presented by Martin Haeberle, Chief
Building Official & Mike Vaughan, Fire Marshal. The International Building Codes are updated
Town Council Meeting Minutes of November 3, 2015
Page 1
12/1/2015
every three years to maintain minimum standards for the technical advances in building
sciences and material innovations that are being used by the construction community. The
proposed 2015 Building Codes also reflect the changes mandated by the State of Colorado
Building Codes. There was some continued discussion about the manner in which the new
codes will be released to the public, the fire sprinkler requirements and the appeal process.
There were some concerns expressed related to redevelopment of buildings and smaller
remodels and the increased financial impacts from the fire sprinkler requirements on these kinds
of projects. There was also a recommendation by the Town Attorney to leave the current
appeal process to include only the Building and Fire Codes Appeals Board. Moffet continued to
express opposition to the process as a means of forced social engineering. Rogers moved to
approve Ordinance No. 14, Series of 2015, on seconded reading; Bugby seconded the motion.
Daly asked for public input at which time Robin Burch addressed the council with some
concerns about her remodeling experiences and the building code requirements related to the
sprinkling systems. She expressed her concerns in that there have been monumental financial
impacts with these requirements and the need for more appeal venues. She noted her
interactions with the town have been somewhat difficult during the remodeling process. The
motion passed (5-2; Bruno and Moffet opposed).
The fifth item on the agenda was Proclamation No. 5, Series of 2015, A Proclamation Declaring
the 3rd Week in November 2015 as "Volunteers in Police Service Week" as presented by
Dwight Henninger, Chief of Police, who noted that volunteers have given more than 500 hours
of community service to the town. Proclamation No. 5 was read and approved by the Town
Council.
The sixth item on the agenda was Citizen Participation as follows:
1. Jonathan Levine expressed concerns with the Vail Police Department and requested
more late night police service during events, such as Halloween.
2. Taylor Gardarian presented information about his new non profit organization called
Open Source Citizen Control.
3. Robin Burch presented her ideas for a beautification plan for the island by Booth Falls
bus stop.
The seventh item on the agenda was the Consent Agenda:
1) Minutes from October 6, 2015 meeting
Moffet moved to approve the minutes; Bugby seconded and the motion passed (7-0).
2) Minutes from October 20, 2015 meeting
Moffet moved to approve the minutes; Bugby seconded and the motion passed (7-0).
The eighth item on the agenda was the Town Manager's Report; no items were presented.
The ninth item on the agenda was recognition of outgoing Council Members Andy Daly,
Margaret Rogers and Dale Bugby. Town Manager Stan Zemler thanked Bugby for his past two
years of service with appreciation for the many topics and perspectives he brought to the
discussion. He then thanked both Rogers and Daly individually by identifying many of the
accomplishments of their last eight years and giving them high accolades and accommodation
for their impressive leadership while serving for the Town of Vail. Kurz, Moffet, Bruno, Chapin
and Bugby presented their praises for the years of service by the three members as well.
Town Council Meeting Minutes of November 3, 2015
Page 2
12/1/2015
The tenth item on the agenda was the discussion about the Golden Peak Racquet Sports
Facility as presented by Todd Oppenheimer who requested direction from Council on the
configuration of the Golden Peak Racquet Sports Facility project.
He noted that on August 5, 2015, as part of the Booth Creek Park design program discussion,
the Town Council directed the inclusion of 2 hard -surface tennis courts in the design of Booth
Creek Park and an evaluation of the Golden Peak Tennis Court site for a full or partial
conversion to pickleball courts. He noted the existing Golden Peak courts are in poor condition
and there is a need for them to be reconstructed. Some highlights of the current situation
include:
■ The Vail Recreation District has been operating a pickleball program on half of the Chalet
Road courts for 4 years
■ The site has been evaluated and staff determined that it is feasible to construct 6 pickelball
courts and 12 parking spaces on the site without encroaching on Mill Creek and retaining
the possibility of through traffic on Chalet Road
■ A proposed site plan for the Golden Peak site would be presented
■ Construction of Booth Creek Park is scheduled to begin in May 2016 and completed later
that fall. Assuming the project stays on track, the Booth Creek Park tennis courts will be
available for play late October 2016
■ There has been significant public opinion both for and against tennis and pickleball
configurations for the Golden Peak Racquet Sports Facility Project
■ On October 20, 2015 the Town Council conducted a site visit to the Chalet Road site and
directed the Vail Police Department to perform noise readings as pickleball was being
played. The results of the noise readings are attached.
There were 2 options for improvements outlined by Oppenheimer, as follows::
a) 6 pickleball courts & 12 parking spaces
b) 4 pickleball courts and 1 full size tennis court
Mike Ortiz, VRD Executive Director, provided some programming recommendations noting
there is not a need for more tennis courts once courts are built at Booth Creek and there have
been no complaints received by VRD about Golden Peak pickleball programming. The noise
levels taken during the recent site visit indicated no violations of the code. Public input was
taken at this time with a number of persons in support and opposed to the construction of new
courts.
1. Ram's Horn manager expressed concerns about noise and restrooms
2. Texas Townhomes owners expressed concerns about the programming and resulting noise
levels
3. All Seasons owners have concerns about sound impacts
4. Bill Suarez, VRD Board, commented on the decline of tennis and the rise of pickleball play
5. Jim Lamont, VHA, encourage groups work together for the best solution, possibly work
towards some regulations surrounding the programming and operations addressing, noise,
lighting, time of day, etc.
There were several comments from town council that showed consensus for the several
planning components, 1) Continue working with the neighborhood to hear their concerns and
ideas, 2) support of 6 pickleball courts, 3) support of the programming since it is supported by
the community. A motion was made and seconded to move forward with six (6) pickleball court
configuration. The motion passed (6-1; Daly opposed).
Town Council Meeting Minutes of November 3, 2015
Page 3
12/1/2015
The last item on the agenda was adjournment. There being no further business to come before
the council, Moffet moved to adjourn the meeting and Kurz seconded the motion which passed
unanimously, (7-0) and the meeting adjourned.
Respectfully Submitted,
Attest:
Andrew P. Daly, Mayor
Patty McKenny, Town Clerk
Town Council Meeting Minutes of November 3, 2015
Page 4
12/1/2015
Vail Town Council Meeting Minutes
Tuesday, November 17, 2015
12:00 P.M.
Vail Town Council Chambers
The swearing in of the newly elected town council members began at 12:00 p.m. Vail Town
Clerk Patty McKenny led the oath of office taken by Dick Cleveland, serving a two-year term,
Kevin Foley, Kim Langmaid, and Jen Mason, serving a four-year term. The regular meeting
was then called to order at approximately 12:05 P.M. by council member Greg Moffet.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Dick Cleveland
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Staff members present: Stan Zemler
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
The second item of business was the selection of the Mayor and Mayor Pro Tem. Moffet
moved to elect Dave Chapin to be Mayor of the Town of Vail for a two year term; Bruno
seconded the motion and it passed (7-0). Moffet moved to elect Jenn Bruno to be Mayor Pro
Tem of the Town of Vail for a two year term; Foley seconded the motion and it passed (7-0).
Mayor Chapin expressed his appreciation for the support of the Vail community and town's
Council's support in electing him as Mayor and he expressed looking forward to serving the
town in a bigger role.
A community lunch reception was the held to welcome the newly elected members to Vail Town
Council. .
The next agenda item was the site visit to the Lionshead Transportation Center to visit the La
Cantina Restaurant in order to review a proposal to add a deck to the outdoor area. The
meeting was recessed after the site visit until 6:00 P.M.
The council meeting reconvened at 6:00 p.m. and the next item on the agenda was Citizen
Participation; the following persons addressed the council:
Taylor Gardarian, spoke about his non profit organization Open Source Citizen Control,
looking for any input about citizen participation and axioms of time.
Jonathan Levine, Vail Limousines, congratulated new council members and expressed
support in working with them on two issues facing the town, 1) the Vail Police Department,
who he criticized for their leadership and services, and 2) the Vail Transportation Center and
transit services, which he indicated did not service the guests in the valley with later night
service.
Town Council Meeting Minutes of November 17, 2015
Page 1
12/11/2015
The seventh item on the agenda was Proclamation No. 6, Series of 2015, celebrating Colorado
Gives Day as presented by Susie Tjosseim, Colorado Ski Museum. She noted there was
representation from 47 community non profit groups in the region. She acknowledged Colorado
Gives Day as December 8 this year, a day that has rapidly grown into the largest day of
individual giving in the State of Colorado. Moffet read the proclamation and moved to approve
Proclamation No. 6. Foley seconded the motion and it passed (7-0).
The eighth item on the agenda was presented by Chris Neubecker, Planning Manager, as
request to proceed through the development review process with a proposal to construct a patio
seating area for La Cantina restaurant at the Town of Vail owned Vail Village parking structure,
located at 241 East Meadow Drive/Tracts B and C, Block 5D, Vail Village Filing 1. He noted La
Cantina Restaurant, represented by owner Richard Wheelock, is requesting the property owner
give authorization to proceed through the Town's development review process with a proposal
to construct an outdoor patio on the south side of the Vail Village parking structure. The
restaurant, within the Bus Terminal, is located on the third level of the parking structure and the
proposed patio would extend southward from the existing structure, on the same level as the
existing restaurant. The materials included with the council packet were a letter from the
applicant detailing the request, draft patio plans, and an artist's rendering. Neubecker further
described the request as an 810 +/- square foot heated, stamped concrete (snow -melt) patio,
with Space for approximately 30 — 40 seats, including a new patio wall and railing to match
existing, and proposal to remove five trees. Several items were noted as part of council's
considerations for this proposal:
✓ Pursuant to Section 12-16, Conditional Uses, Vail Town Code, the proposal to construct a
patio will require review and approval of a conditional use permit by the Planning and
Environmental Commission.
✓ Pursuant to Section 12-9C, General Use District, Vail Town Code, development standards
for the proposal will be prescribed by the Planning and Environmental Commission,
including site coverage, landscaping and parking.
✓ Pursuant to Section 12-11, Design Review, Vail Town Code, the proposal to construct a
patio addition on the Vail Village parking structure will require review by the Design Review
Board.
✓ Pursuant to Regulation 47-302 of the Colorado Liquor Rules, the applicant will need to
modify their liquor license to include this outdoor seating area in order to allow liquor
consumption on the patio. (The new patio would be contiguous to the current liquor license
boundary.)
✓ In addition to these regulatory processes, the Town Council should consider the impacts on
the existing lease for the restaurant, impacts on restrooms, and potential for creating a
precedent for modifying Town owned buildings.
✓ The Council should also consider if the outdoor seating will be exclusively for La Cantina
patrons, or if it will be open to the general public to use.
Richard Wheelock, owner of restaurant, was present and answered questions about
participating in costs related to landscaping the area; he expressed willingness to assist with the
costs of the landscaping of the area as likely dictated by DRB. There were also some
comments about his current lease and how a new lease would be negotiated, who pays for the
increased utilities with new space, could it be a phased approach to the addition. Wheelock
noted his goal was to try to improve the summer business by adding the patio. Moffet moved on
behalf of the town as the property owner to approve the applicant's request to proceed through
the development review process with a proposal to construct a patio and seating area for use by
La Cantina Restaurant and its customers, located at 241 East Meadow Drive/Tracts B and C,
Town Council Meeting Minutes of November 17, 2015 Page 2
12/1/2015
Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Bruno seconded the
motion and it passed (6-1; Langmaid opposed).
The ninth item on the agenda was the consent agenda as follows:
1) Resolution No. 35, Series of 2015, A Resolution Approving an Intergovernmental Agreement
Between the Town of Vail and Eagle County Regarding the Town of Vail Recycle Drop Off Site;
and Setting Forth Details in Regard Thereto
Moffet moved to approve Resolution No. 35; Bruno seconded the motion and it passed (7-0).
2) Resolution No. 36, Series of 2015, A Resolution Approving an Intergovernmental Agreement
Between the Town of Vail and Eagle County Regarding Animal Services; and Setting Forth
Details in Regard Thereto
Moffet moved to approve Resolution No. 36; Bruno seconded the motion and it passed (7-0).
The tenth item on the agenda was first reading of Ordinance No. 16, Series 2015, an Ordinance
providing for the levy assessment and collection of town property taxes due for the 2015 tax
year and payable in the 2016 fiscal year as presented by Kathleen Halloran, Finance Director.
The town is required by Colorado state law to certify the mil levy by December 15 of each year.
It was noted this action is required annually in order to certify the numbers with Eagle County
who processes all of the property tax billing. Moffet moved to approve Ordinance No. 16 on first
reading; Bruno seconded the motion and it passed (7-0).
The eleventh item on the agenda was PEC/DRB update was updated by Chris Neubecker,
Planning Manager. There was no call ups of items considered at the meetings. There was
some discussion about religious uses in residential zone districts which was one of the meeting
topics.
The twelfth item on the agenda was Information Update:
1) VEAC Meeting Minutes November 10, 2015
2) September 2015 Vail Business Review (
The thirteenth item on the agenda was Town Manager's Report as follows:
1) Council Committee Appointments List and Schedule
Zemler reviewed the committee list presented in the packet with a brief overview of each
committee appointment that would be required. It was noted that neither the CSE nor AIPP
would include the appointment of a council member per the town's charter which states the
"council shall not serve on any town boards or commissions". It was also suggested that some
guidelines be discussed surrounding a person's role when he/she serves on both the town
council and a non profit organization's board with a review of the conflict of interest statutes. It
was noted the appointments would be made at the December 1s` meeting.
2) Proposed Council Retreat date is Dec 15
There was full support to holding a council retreat on the date proposed.
3) All EE meeting Thursday morning at Vail's Mountain Plaza
There was an invitation to all staff for a kick-off season meeting; the town council was also
invited to attend. A new guest service enhancement program will be kicked off called "Random
Acts of Kindness", a take off from some great Disney training, that staff have created.
Town Council Meeting Minutes of November 17, 2015
Page 3
12/11/2015
The fourteenth item on the agenda was Matters from Mayor, Council and Committee Reports,
an opportunity for council members to bring forward any items from committees. Comments
were heard as follows:
Foley noted: 1) ski season start and kick off on Vail mountain on Friday at 9 a.m., 2)
concerns about West Vail roundabout south side which has rebar on the road surface. Staff
noted CDOT would be repairing this next year.
The fifteenth item on the agenda was adjournment. There being no further business to come
before the council, Foley moved to adjourn the meeting and Moffet seconded the motion which
passed unanimously, (7-0) and the meeting adjourned 6:55 p.m.
Respectfully Submitted,
Attest:
Dave Chapin, Mayor
Patty McKenny, Town Clerk
Town Council Meeting Minutes of November 17, 2015
Page 4
12/1/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 1, 2015
ITEM/TOPIC: Town Manager's Report
PRESENTER(S): Stan Zemler, Town Manager
12/l/2015
Towx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 1, 2015
ITEM/TOPIC: Presentation of the Commission on Special Events (CSE) proposed funding
allocations for 2016 Cultural, Recreational and Community Events and Education and
Enrichment Programming
PRESENTER(S): Barry Davis, Chairman, Commission on Special Events
ACTION REQUESTED OF COUNCIL: The CSE requests that the Town Council approve the
proposed funding allocations for the 2016 Cultural, Recreational and Community Events and
the Educational and Enrichment Programming.
BACKGROUND: The CSE received 43 proposals in response to the RFP for 2016 events
that was issued in late August. "Special Event Rating Criteria" was used to evaluate all
proposals with respect to how they align with a strategic approach to providing a diverse
calendar of events that are well matched to the Vail brand and will exceed the expectations of
a sophisticated and international clientele. Cultural, Recreational and Community Events are
measured primarily with respect to how well they will drive destination overnight visitation.
Education and Enrichment Programs are evaluated by how they contribute to life-long
learning, a sense of well-being and enhanced quality of life. The CSE believes this is a strong
calendar of events aligned with the Town Council's mission of providing our citizens and
guests with "an abundance of recreational, cultural and educational opportunities" that will
continue to drive increased results and contribute to providing thought provoking educational
and life enriching opportunities.
ATTACHMENTS:
Memo CSE 2016 Proposed Funding Recommendations
12/1/2015
TOWN OF
VAIL
Memorandum
To: Vail Town Council
From: Commission on Special Events
Date: December 1, 2015
Subject: Commission on Special Events (CSE) funding decisions for 2016
Cultural/Recreational/Community (CRC) and Education/Enrichment (EE)
proposals.
Action Requested: The CSE requests the Town Council's approval of the proposed
2016 CRC and EE funding allocations, as presented. The CSE believes this is a strong
calendar of events aligned with the Town Council's mission of providing our citizens and
guests with "an abundance of recreational, cultural and educational opportunities" that
will continue to drive increased results and contribute to providing thought provoking
educational and life enriching opportunities.
2015 Successes:
Two new events delivered above and beyond expectations in 2015. The 14th FIPS
Mouche World Youth Fly Fishing Championships made their American debut in
August, raising international awareness of our watershed, which can now be rightfully
described as "World Championship" waters. Look for the story airing in the near future
on Destination America, "In the Loop." Outlier Offroad Festival also exceeded
expectations, bringing mountain bike racing back to Vail Mountain on a beautiful fall
weekend and delivering exciting, lift -served, demo opportunities on next year's gear.
The CSE's continuing commitment to promote Lionshead as a strong event venue
delivered a strong showing as Vail OktoberfestTM in Lionshead hit its stride rivaling the
numbers generated in Vail Village and the Colorado Grand stood out once again as an
event that delivered strong economic benefit to the Lionshead business community with
activation delivered by the Lionshead Merchants Association. The Vail Summer
Bluegrass Series returned to Vail Square in its second year with 4 Wednesday night
concerts, backing up the ever successful Jazz at Vail Square series on Thursday nights.
New and Exciting for 2016:
• 36th Annual FIPS Mouche World Fly Fishing Championships will make their
American debut in September, and is expected to deliver teams from all over the
world at highest level of fly fishing competition.
• GoPro Mountain Games continue to have the highest level of support from the
CSE and have promised activation in Lionshead in 2016.
• CarniVail: Back by popular demand, the traditional Vail -style celebration of
Mardi -Gras will feature a Fat Tuesday parade and Street Party in Vail Village.
12/1/2015
Other activities will include the traditional mountain -top Crawfish Broil and non-
stop Cajun apres and After —Dark parties.
Education and Enrichment (EE) Category Replaces "Tier IV": Last year was the first
year of reviewing this new category and CSE members were uniformly impressed by
the potential of this group of applications. They noted that the budget for this new
initiative seemed somewhat arbitrarily set at a base amount that was requested in 2013,
and felt it to be inadequate to deliver the ambitious programming that was proposed.
The Council granted the request to expand the budget from $91,000 to $150,000.
Nearly $300,000 in requests were received this year. The CSE reviewed these requests
using updated criteria, which better defined how these types of events and
programming enhance the community.
CSE members noted a strong synergy between several of the groups and observed that
there exists opportunity for them to work cooperatively to provide the community with
extraordinary opportunities focusing on mind, body and soul that contribute to a higher
quality of life and experience for both guests and residents.
Overview of Event Effectiveness — Measurement Tools:
All events receiving public funding are required to submit a post -event recap
summarizing the event's strengths and weaknesses, contributions to the Vail economy
and community benefits. In 2015, in response to a continuing concern with respect to
the validity and/or consistency in the methodology of data presented by the individual
event producers, the CSE chose to fund an independent, third party Economic Impact
Survey, setting aside $50,000 out of their events budget. All of the 2015 events
receiving more than $10,000 have been or will be surveyed either on-site or utilizing
post -event research techniques. The results received to date have delivered an
excellent picture of the economic benefits that the events program is providing. A
complete overview will be prepared once the final data is in, and will be presented in
February. The CSE has determined to fund this initiative again in 2016.
The fundamental on-going tools now consist of monthly and bi-weekly DestiMetrics
reports, Sales Tax data, the on-going Intercept studies providing both qualitative and
quantitative data for individual events, the two year Economic Impact Study conducted
by RRC in 2013 and 2014, parking data, as well as keeping our finger on the pulse of
the merchant/hotelier/restaurateur community.
In addition, the `scorecard' and its support tools such as the 'marketing checklist' are
now structured to be more dynamically employed tools. Less obviously, quantitative
measures such as brand strength, marketing expertise, media leverage, and community
integration continue to be monitored and measured against established objectives.
12/01/2015 CSE 2016 Funding Summary Page 2
12/1/2015
2016 Special Event Allocations -Strategic Overview
r)ffjfIJJ��If) IJ
TOWN OF VAI�L
12/1 /2015
r-F�DPA PAI0i"I �-)jP-E- -(�IA -L '�V-'� i'l-r
Barry Davis
Chair, Commission
Mark Gordon
on Special Events
Vice Chair, Commission on Special Events
Town of Vail I Commission on Special Events 1 12/01/2015 12/1/2015 2
CSE Purpose
The purpose of the Commission on Special
Events is to develop and deliver a calendar of
events that accomplish the following
objectives:
1. Algin events with the Vail Brand: Like
Nothing on Earth
2. Drive Positive Economic Impact
-occupancy
- sales tax
- group business
- return guests
3. Generate funding leverage
4. Attract destination guests; from out of state,
international and in-state, who book overnight
rooms
5. Achieve an optimal event calendar
6. Achieve a superior community and guest
experience: NPS
Town of Vail I Commission on Special Events 1 12/01/2015 12/1/2015 3
CSE Strategic Plan
• Special events contribute to guest satisfaction,
increased spending and sense of community.
• Event funding decisions will be made in
alignment with the strategies supported by the
Vail Local Marketing District (VLMD).
• Cooperation and communication with other
community organizations are essential to the
success of the CSE 's program.
• Events that receive funding from the CSE must
be compatible with the Vail Brand and be of a
quality commensurate with Vail's image as a
world-class resort.
• The use of measurable criteria in event
selection, funding and evaluation is critical to
ensuring progress.
Town of Vail I Commission on Special Events 1 12/01/2015
TOWN OF VAIL "'
12/1/2015 4
2015 CSE Successes
• Separate strategy from execution by
spending meeting time and resources
further upstream from the funding
process
• Improve quality and reduce quantity
• Process improvements:
- better real time evaluation and
management
- investment in quality of marketing
- event content alignment with brand
• Implementation of independent, 3rd
party surveys for all events receiving
$10,000 or more, funded from the
CSE's event budget.
Town of Vail I Commission on Special Events 1 12/01/2015 12/1/2015 5
2016 CSE Strategic Commitment
11`� �- I � rrJ � !J-fi r
• Redefining and supporting Guest and
Community priorities through implementation
of revised evaluation criteria:
• Cultural, Recreational and Community
Events
• Education and Enrichment Opportunities
• Continue to optimize calendar management
aligned with opportunity
• Refine measurement of performance against
objectives through continued commitment to
fund independent, 3rd party surveys for all
events receiving $10,000 or more.
• Advocate for the development of an indoor
community event/education facility
Town of Vail I Commission on Special Events 1 12/01/2015
i
12/1/2015 6
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TOWN OF VAIL
Commission on
Special Events
Attachment A: CSE Event Categories and Evaluation Criteria
Events receiving public funding will be categorized as follows:
➢ Recreational, Cultural and Community Events:
Goal: Deliver a diverse calendar of events in the Town of Vail that promote economic vitality and
community enrichment
Signature Events:
• Established events that take place over multiple days and/or weeks
• Strong Vail Brand identity
• Drive overnight visitation
• Promotion and marketing reach through local, regional, national and international media exposure
• Several of these events receive their funding from the Town Council, Tier I "Vail Brand Events." Post
event review and evaluation will be overseen by the CSE
Destination Events:
• Newer events, participatory sporting events and large scale ambient events which support the CSE's
criteria for promoting economic vitality and driving destination visitation
• Supports the Vail Brand
• Primarily local and regional media exposure, may attract some national exposure or sponsorships
Ambient Community Events:
• Ambient events which contribute to a sense of community, vitality and fun; enhance the guest
experience and promote high NPS (Net Promoter Score)
• Primarily local media exposure
• Community celebrations: i.e. Vail America Days, Vail Holidaze, Vail Family Fun Fest
Y Educational and Enrichment Events
Goal: Promote leadership development, intellectual opportunities and health and well-being
• Shall be part of the CSE RFP process
• Potential to build the Vail Brand as an educational and well-being destination
• Local, regional, (and when appropriate) national and international media exposure
• Economic impact may be in the future: Potential to return economic benefits as participants share their
experiences to individuals and groups within their spheres of influence
CSE 2016 RFP: 8/20/2015 Attachment A: Event Categories & Evaluation Criteria Page 1 of 4
12/1/2015
➢ The Vail Local Marketing District Advisory Council (VLMDC) provides Marketing support to events
that have received funding subject to the following criteria:
• Demographic fit
• Driving overnight guests (Front Range and Destination)
• Overall brand fit
• Sponsors (current and potential) and added reach
• Timing- Need period (midweek, shoulder season from May to October)
The marketing support is limited to advertising by listing an event (or events) to drive traffic to Vail
during these time periods.
PLEASE SEE SCORECARDS ON FOLLOWING PAGES
CSE 2016 RFP: 8/20/2015 Attachment A: Event Categories & Evaluation Criteria Page 2 of 4
12/11/2015
01 SCORECARD:
rawiu of ianan
CortFmi.aiafl on RECREATIONAL, CULTURAL & COMMUNITY EVENTS
Sped.$ E—t.
Maximum Score 1 100
CSE 2016 RFP: 8/20/2015 Attachment A: Event Categories & Evaluation Criteria
Page 3 of 4
12/1/2015
Criteria
Rating
Out of Region Guests (Current mix 50%)
0-10
Regional Destination Guests (Current mix 32%)
0-5
Potential to Increase
Room Nights and
Revenues:
International Guests (Current mix 3%)
0-5
Drive Group Business
0-5
Increase Sales Tax Revenue
0-10
Brand Fit
Supports the Vail Brand
0-10
Timing
Optimize calendar - "the right events at the right
time"
0-5
Demographic Fit
Optimize visitor mix (age, income, demographic
targets per research data)
0-10
Community Enrichment
What is the community involvement opportunity
and/or lasting community benefit?
0-5
Continues to evolve by delivering fresh content,
Growth Potential
enhanced experiences
0-10
Promotes an atmosphere of vitality, fun and
celebration
Extent and quality of promotional and marketing
Marketing Strength
"reach"
0-15
Leverage media exposure and sponsorship
support
Producer Qualifications
Proven quality, knowledge and resources to
sustain and grow the event
0-10
Maximum Score 1 100
CSE 2016 RFP: 8/20/2015 Attachment A: Event Categories & Evaluation Criteria
Page 3 of 4
12/1/2015
SCORECARD:
TWA OFMAK EDUCATIONAL AND ENRICHMENT EVENTS
CurtYmiesipn on
Specief Events
Maximum Score 100
CSE 2016 RFP: 8/20/2015 Attachment A: Event Categories & Evaluation Criteria
Page 4 of 4
12/1/2015
Criteria
Rating
Enhance Leadership Skills: locally, nationally,
internationally
Potential to achieve one
Foster a Health and Well Being reputation for Vail
or more of the
Provide opportunities for intellectual dialogues
0-25
following:
and problem solving
Deliver an educational component
Create a lasting impact on the community
Brand Opportunity
Builds the Vail Brand
0-15
Timing
Optimize calendar - "the right events at the right
time"
0-5
Demographic Fit:
Optimize quality of participants to improve future
Audience
economic opportunity
0-10
Community Enrichment
What is the community involvement opportunity
and/or lasting community benefit?
0-10
Continues to evolve by delivering fresh content,
Growth Potential
enhanced experiences
0-10
Achieves national/global recognition and
participation
Extent and quality of promotional and marketing
Marketing Strength
"reach"
0-15
Leverage media exposure and sponsorship
support
Producer Qualifications
Proven quality, knowledge and resources to
sustain and grow the event
0-10
Maximum Score 100
CSE 2016 RFP: 8/20/2015 Attachment A: Event Categories & Evaluation Criteria
Page 4 of 4
12/1/2015
CSE 2016 FUNDING ALLOCATIONS
$ 52,800.00
Meeting & Miscellaneous Expenses
$ 3,000.00
Total
$ 55,800.00
EverM
Producing Entity:
Proposed Location:
2016 Dates:
2016 Funds
2015 Funds
2016 Funding
Grid
Notes/Conditions from CSE
2016 Funds
2015 Funds
Requested
Recei�
Allocated
Event Name:
Producing Entity:
Proposed Location:
2016 Dates:
Requested:
Allocated:
Grid
Score
Notes
Evergreen Lodge, Vail Marriott, Dillon
Score
36th FPS Mouche World Fly Fishing
Reservoir, Sylvan Lake,Colorado River, Eagle
Vail Centre (Vail Leadership
Championship
The America Cup, Inc.
River
September 11-18, 2016
$ 50,000.00
$
608
$ 50,000.00
638
$ 56,000.00
Golden Peak, Vail Vallage, Mountain Plaza,
January 24-28, 2016 and
GoPro Mountain Games
Vail Valley Foundation
and Homestake Creek in Red Cliff
June 9 - 12, 2016
$ 100,000.00
$ 85,000.00
591
$ 85,000.00
LH activation is a requirement.
Vail America Days
Highline
Vail Village, Lionshead
7/4/2016
$ 70,000.00
$ 65,000.00
578
$ 65,000.00
Gourmet on Gore
Highline
Gore Drive
September 2 -5, 2016
$ 75,000.00
$ 45,000.00
572
$ 55,000.00
558
Pink Vail
Vail Valley Medical Center
Vail Mountain
4/2/2016
$ 25,000.00
$ 5,000.00
567
$ 10,000.00
Vail Village, Lionshead, Gore Creek, Willow
The International School of Global
Taste of Vail
Taste of Vail
Bridge Rd., Four Seasons
March 30- April 2
$ 55,000.00
$ 35,000.00
557
$ 30,000.00
538
$ 15,000.00
the event to "Vail Global Solutions Forum".
Fri. Sept. 9 - Sun. Sept. 11
The Donovan Pavilion, The Grand View, The
Vail Oktoberfest
Highline
Vail Village, Lionshead
& Fri. Sept. 16 -18, 2016
$ 85,000.00
$ 45,000.00
554
$ 55,000.00
The Town of Vail Public Library, The Sonnenalp
Producer commits to early season
Vail Symposium Winter 2016
Vail Symposium
and Vail Mountain School
December 2015 -April 2016
$ 45,000.00
$ 35,000.00
screenings and marketing and Mexico
$ 35,000.00
Valley Tastings: Food for Youth, and Healthy
summer 2016, early
engagement. Producer to provide a 5year
Vail Film Festival
Colorado Film Institute
Cascade, Marriott, VMS
April 7-10
$ 90,000.00
$ 50,000.00
536
$ 45,000.00
strategic plan with development vision.
$ 1,000.00
Starting Hearts: All You Need Is Heart Event
Friday, September 30th -
Donovan Pavilion
2/8/2016
$ 20,000.00
$ 6,000.00
441
Vail Beaver Creek Restaurant Week
GROUP970 Restaurant
Vail/Beaver Creek
Sunday, October 9th, 2016
$ 11,500.00
$ 14,000.00
533
$ 11,500.00
419
$ 4,000.00
Mountain Fit Women's Wellness Weekend
February 7 - 9, 2016* OR
Town of Vail hotels, restaurants, Vail Resorts
August 19-20,.2016
$ 15,000.00
$ 15,000.00
393
CarniVail
Highline
Vail Village, Eagle's Nest
February 6 - 9, 2016
$ 45,000.00
$
532
$ 20,000.00
Vail Kids Adventure Games
Kids Adventure Games, LLC
Vail Village
Aug 10-14, 2016
$ 44,500.00
$ 44,500.00
532
$ 40,000.00
June 19th- Oct 2 Sundays
Vail Farmers' Market & Art Show/Vail
Vail Farmers' Market & Art
and June 26, July 22 and
Farmers' Market Farm to table Series
Show/Meadow Drive Partnership
Meadow Drive
August 12
$ 68,000.00
$ 35,000.00
531
$ 35,000.00
King of the Mountain Volleyball
King of the Mountain Volleyball
Vail Valley Fields
June 17-19,2016
$ 15,000.00
$ 15,000.00
525
$ 15,000.00
Vail Snow Daze
Highline
Mountain Plaza, Solaris Plaza/Meadown Drive
December 9 -11, 2016
$ 45,000.00
$ 40,000.00
521
$ 40,000.00
June 29, July 13, 27,
Vail Summer Bluegrass Series
Lakeside Stride
Arrabelle at Vail Square
August 10
$ 50,000.00
$ 50,000.00
515
$ 50,000.00
Spring Back to Vail
Highline
Golden Peak, Vail Village
4/10/2016
$ 30,000.00
$ 40,000.00
509
$ 25,000.00
Outlier Offroad Festival
Uncommon Communications/
September 29 -October 2,
New dates request Sept 9-11, original date
Greenspeed Project
Gondola One, Lionshead Base
2016
$ 25,000.00
$ 25,000.00
509
$ 25,000.00
not viable
Kick It 3v3 National Soccer Championship
North American Sports Group
Ford Fields, Vail Valley Fields
July 29-31, 2016
$ 55,000.00
$ 55,000.00
508
$ 40,000.00
Lionshead Mountainside Event
Lakeside Stride
Mountainside location in Lionshead
8/27/2016
$ 40,000.00
$
508
$
Eagle Vail Pield and Pavilion, Vail Mountain
Conditional on Vail co -branding at stadium
Colorado Cup 2016- Bundesliga.
JJRose Holdings Group LLC
School Field, Vail Athletic Field and. Ford Field
July 15th - July 25th 2016
$ 75,000.00
$
506
$ 10,000.00
events.
International Lacrosse
Ford Park, Vail Athletic Field, VMS, Donovan
Vail Lacrosse Shootout
Promotions, Inc.
Park
June 25 -July 3, 2016
$ 20,000.00
$ 15,000.00
502
$ 15,000.00
Vail Holidaze
Ren Productions
Vail Village
Dec 16-18, 2016
$ 24,000.00
$ 36,000.00
489
$ 24,000.00
Big Beers, Belgians & Barleywines Festival
Laura Lodge
Vail Cascade Resort, Atwater, Terra Bistro,
January 7-9, 2016
$ 30,000.00
$ 9,500.00
1 475
$ 10,000.00
Vail Automotive Classic/Vail Village Car Show
Vail Village, Ford Park/Amphitheatre or
& Evening Social
Vail Valley
Meadow Drive
September 10-11, 2016
$ 9,000.00
$ 2,000.00
456
$ 2,000.00
Vail Valley Cup, 3rd Annual Cindy Eskwith
Producer commits to collecting matching
Memorial Tournament + RECAP
Vail Valley Soccer Club
Vail Valley Fields
October 1-2, 2016
$ 15,000.00
$ 5,000.00
455
$ 7,500.00
funds from other communities.
Colorado Grand
CO Grand and LHMA
Lionshead Mall
Sept. 16-17, 2016
$ 10,000.00
$ 10,000.00
435
$ 10,000.00
May 10, 17, 24,31&June
Vail Whitewater Series
Vail Recreation District
Whitewater Park
7, 2016
$ 6,000.00
$ 5,000.00
420
$ 6,000.00
Producer should focus on spirits and
distillery market and have food take a
supportive role. Additional marketing
Vail's Top Shelf Harvest
Eagle Valley Events, Inc.
Arrabelle at Vail Square
10/1/2016
$ 20,000.00
$ 20,000.00
402
$ 15,500.00
support.
U16 Rocky/Central Junior Championships
Ski and Snowboard Club Vail
Golden Peak
Mar 11-17, 2016
$ 2,500.00
$
400
$ 2,500.00
June 6-10, June 13-17 and
June 20-24 and August 15-
19 and August 22-26 dates
Ren Event Productions/Vail Art
working with Art Guild and
Vail Summer Art Workshop
Guild
TBD
CM
$ 45,000.00
$
394
$
Vail Arts Festival
Eagle Valley Events, Inc.
Lionshead Mall, Arrabelle at Vail Square
June 24-26, 2016
$ 10,000.00
$ 10,000.00
392
$ 10,000.00
Resurrection Fighting Alliance
Alliance Media Group, I.I.C.
Dobson Arena, Lionshead Mall
TBD
$ 27,000.00
$
386
June 25; July 2, 91, 16, 23,
Vail Family Fun Fest
Blue Creek Productions, Inc
Lionshead
& 30; August 8
$ 23,800.00
$ 20,000.00
374
$ 20,000.00
Starting Hearts: Inaugural Fitness Challenge
Starting Hearts, Inc.
Eagle County
June 1 -July 1, 2016
$ 40,000.00
$
287
$
TOTAL:
$ 1,336,300.00
$ 829,000.00
Fireworks - Vail America Days & Holidaze -
Split TBD $ 51,500.00
Fireworks Budget Remaining: $ 51,500.00
RRC Event Surveys for all events funded @
$10,000 or more+ incentives for participation
($2800)
$ 52,800.00
Meeting & Miscellaneous Expenses
$ 3,000.00
Administrative Budget Remainin
$ 55,800.00
TOTAL CSE Bud et
$ 1,086,300.00
Total
2016 Funds
2015 Funds
2016 Funding
Event Name:
Producing Entity:
Proposed Location:
2016 Dates:
Requested:
Allocated:
Grid
Allocated
Notes
Score
Vail Centre (Vail Leadership
Vail Centre
Institute in 2015)
Grandview Room, Donovan Pavilion
2016
$ 125,000.00
$ 21,000.00
638
$ 56,000.00
January 24-28, 2016 and
Producerto consider changing the name of
Mountains of Hope
Vail Veterans Program
Vail Village, Vail Mountain
March 6-11, 2016
$ 20,000.00
$ 13,800.00
579
$ 18,000.00
the event to "Vail Mountains of Hope".
January 1- December 31,
Nurture/Explore/Discover at the Garden
Betty Ford Alpine Gardens
Betty Ford Alpine Gardens
2016
$ 20,000.00
$
558
$ 15,000.00
Students Shoulder -to -Shoulder:
The International School of Global
Producer to consider changing the name of
Global Solutions Forum
Citizenship
Vail Mountain School and The Antlers of Vail
October 20-23, 2016
$ 25,000.00
$
538
$ 15,000.00
the event to "Vail Global Solutions Forum".
The Donovan Pavilion, The Grand View, The
Antlers at Vail, The Arrabelle at Vail Square,
The Town of Vail Public Library, The Sonnenalp
Vail Symposium Winter 2016
Vail Symposium
and Vail Mountain School
December 2015 -April 2016
$ 45,000.00
$ 35,000.00
519
$ 35,000.00
Valley Tastings: Food for Youth, and Healthy
summer 2016, early
Kids Colorado Survey
Eagle River Youth Coalition
Donovan Pavilion
October 2016
$ 1,000.00
$
481
$ 1,000.00
Starting Hearts: All You Need Is Heart Event
Starting Hearts
Donovan Pavilion
2/8/2016
$ 20,000.00
$ 6,000.00
441
$ 6,000.00
Vertical Express
Can Do Multiple Sclerosis
Vail Village, Vail Mountain
2/27/2016
$ 5,000.00
$ 1,000.00
419
$ 4,000.00
Mountain Fit Women's Wellness Weekend
Peak Wellness Retreat
Town of Vail hotels, restaurants, Vail Resorts
August 19-20,.2016
$ 15,000.00
$ 15,000.00
393
$
TOTAL:
I
$ 276,000.00
$ 150,000.00
Fireworks - Vail America Days & Holidaze -
Split TBD $ 51,500.00
Fireworks Budget Remaining: $ 51,500.00
RRC Event Surveys for all events funded @
$10,000 or more+ incentives for participation
($2800)
$ 52,800.00
Meeting & Miscellaneous Expenses
$ 3,000.00
Administrative Budget Remainin
$ 55,800.00
TOTAL CSE Bud et
$ 1,086,300.00
CSE Cultural, Recreation and Community Event Funds: $829,000
CSE Education and Enrichment Event Funds: $150,000
RRC Event Surveys: $52,800
Fireworks Funding: $51,500
CSE Admin Budget: $3,000
12/1/2015
0�2016 CSE Funded Special Events Calendar
TOWN OF VAIL 1
Category Key:
Community &
Sports/
Culinary
Music Ambient
Enrichment &
Vail Mountain
Charity
Tournaments
Education
Dec -15
JAN
FEB
MAR
APR
MAY JUN
JUL AUG
SEP
OCT
NOV
DEC
Big Beers,
Vail Veterans
Vail Valley Cup -
Opening Day Vail
Vail Snow Daze
Belgians &
CarniVail
Mountains of
Pink Vail
Vail Whitewater Race Series
Bravo! Vail Music Festival
Gourmet on Gore
Cindy Eskwith
Mountain
Vail Snow Daze
12/11-12/13
Barleywines
2/6-2/9
Hope
4/2
5/10,5/17,5/24.5/31,6/7
7/1-8/6
9/2-9/5
Memorial
TBD
12/9-12/11
Festival
3/6-3/11
Tournament
1/7-1/9
10/1-10/2
Vail Veterans
Starting Hearts
U16
Vail Film Festival
GoPro Mountain
Vail America
Vail Kids
Vail Outlier
Vail's Top Shelf
Vail Holidaze
Mountains of
All You Need is
Rocky/CentralVail
4/7-4/10
Games
Days'
Adventure Games
Offroad Festival
Harvest
Holidaze
12/19-20, 12/31
Hope
Heart
Junior Champs
6/9-6/12
7/4
8/10-8/14
9/9-9/11
10/1
12/16-12/18
1/24-1/28
2/8
3/11-3/17
Can Do MS Vertical
Spring Back to
King of the
Colorado Cup
Vail Automotive
Valley Testings -
Express
Vail
Mountain
2016 - Bundesliga
Classic & Social
Food For Youth
2/27
4/10
Volleyball
7/15-7/25
9/10-9/11
TBD
6/17-6/19
Burton US Open
Vail Oktoberfest—
Snowboard Championship
Closing Day
Vail Arts Festival
Vail International Dance Festival
Lionshead
Global Solutions
2/29-3/5
Vail Mountain
6/24-6/26
7/30-8/14
9/9-9/11
Forum
4/10
Vail Village
10/20-10/23
IL
9/16-9/18
Taste of Vail
Kick It 3x3 soccer
World Fly Fishing
3/30-4/2
7/29-7/31
Championship
9/11-9/18
Vail Sympoisum Winter Programming
Vail Lacrosse Shootout
Colorado Grand
6/25-7/3
9/16-9/17
Vail Family Fun Fest
Vail/Beaver Creek
Saturdays
Restaurant Week
6/25, 7/2, 7/9, 7/16, 7/23, 7/30, 8/8
9/30-10/9
Vail Summer Bluegrass Concert Series Wednesdays
6/29,7/13,7/27,8/10
22nd Annual Vail Jazz Festival
GRFA: Hot Summer Nights - Tuesdays
Vail Farmer's Market
Sundays, Father's Day thru first weekend in October
6/19-10/2
Farm To Table Series: 6/26, 7/22, 8/12
Nurture/Explore/Discover at the Garden - Betty Ford Alpine Gardens
Vail Centre Programming
12/1/2015
Town of Vail Revised 11/20/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 1, 2015
ITEM/TOPIC: Second reading of Ordinance No. 16, Series 2015, an Ordinance providing for
the levy assessment and collection of town property taxes due for the 2015 tax year and
payable in the 2016 fiscal year
PRESENTER(S): Kathleen Halloran, Finance Director
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No.
16, Series 2015
BACKGROUND: The town is required by Colorado state law to certify the mil levy by
December 15 of each year.
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 16,
Series 2015
ATTACHMENTS:
roil levy
12/1/2015
TOWN OF VAIL
TO: Vail Town Council
FROM: Finance Department
DATE: December 1, 2015
SUBJECT: Mil Levy Ordinance
I. SUMMARY
Authorization for the collection of property taxes in 2016
II. DISCUSSION
You will be asked to approve the attached mil levy ordinance upon second reading on Tuesday
evening. This ordinance authorizes the collection of property taxes in 2016 based upon 2015
assessed valuations of property within the town's boundaries. Eagle County is responsible for
assessing values and for collecting property taxes on our behalf. The town is required by
Colorado state law to certify the mil levy by December 15 of each year.
The attached ordinance has been updated from the first reading to reflect revised
assessed valuations from the county. The valuations decreased by 0.69% from earlier
estimates, or approximately $33,000 impact to revenue projections. 2016 budget for
Property tax is $4.7 million.
The property tax authorized by the attached ordinance will generate $4.7 million in revenue in
2016, representing approximately 8% of the town's total revenue.
12/11/2015
ORDINANCE NO. 16
SERIES OF 2015
AN ORDINANCE PROVIDING FOR THE LEVY ASSESSMENT AND COLLECTION
OF TOWN AD VALOREM PROPERTY TAXES DUE FOR THE 2015 TAX YEAR AND
PAYABLE IN THE 2016 FISCAL YEAR.
WHEREAS, it is necessary for the Town Council to provide for the levy, assessment and
collection of Town ad valorem property taxes due for the 2015 year and payable in the 2016
fiscal year.
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail,
Colorado, that:
1. For the purpose of defraying part of the operating and capital expenses of the
Town of Vail, Colorado, during its 2016 fiscal year, the Town Council hereby levies a property
tax of 4.727 mills upon each dollar of the total assessed valuation of $992,585,240 for the 2015
tax year of all taxable property within the Town, which will result in a gross tax levy of
$4,692,209 calculated as follows:
Base mill levy 4.690 $4,655,225
Abatement levy .037 _ 36,984
Total mill levy 4.727 4 692 209
Said assessment shall be duly made by the County of Eagle, State of Colorado, as directed by the
Colorado Revised Statutes (1973 as amended), and as otherwise required by law.
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for
any reason held to be invalid, such decision shall not affect the validity of the remaining portions
of this ordinance; and the Town Council hereby declares it would have passed this ordinance,
and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that
any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has accrued,
Ordinance 16, Series of 2015
12/1/2015
any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceedings as commenced under or by virtue of the
provision repealed or repealed and reenacted. The repeal of any provision hereby shall not
revive any provision or any ordinance previously repealed or superseded unless expressly stated
herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be
construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 17th day of November, 2015. A public hearing shall be
held hereon at 6 P.M. on the 1 st day of December, 2015, at the regular meeting of the Town
Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
Dave Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this
1 st day of December 2015.
Dave Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ordinance 16, Series of 2015
12/11/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 1, 2015
ITEM/TOPIC: First reading of Ordinance No. 17, Series 2015 an Ordinance making budget
adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer
Tax Fund, and Timber Ridge Enterprise Fund.
PRESENTER(S): Carlie Smith, Budget Analyst
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No.
17, Series 2015
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 17,
Series 2015
ATTACHMENTS:
ord 17
12/11/2015
TOWN N O F
TO: Vail Town Council
FROM: Finance Department
DATE: December 1, 2015
SUBJECT: 2015 Budget Supplemental Appropriation
SUMMARY
In Tuesday evening's session, you will be asked to approve the first reading of Ordinance No.
17, Series 2015, the third supplemental appropriation of the 2015 budget.
DISCUSSION
Across all funds, this supplemental request will adjust the budget to reflect $119,501 of
additional revenue and proposes an increase of $360,252 to expenditures. The fund
statements are also attached.
General Fund
Budgeted revenue will be adjusted by an increase of $106,962 which is directly offset by
corresponding expenditures: $87,600 reimbursement for deployment to ten separate wildfires
that will cover the town's personnel and travel costs for those incidents; $17,191 was payment
for the use of town vehicles and equipment during wildfire deployment. The remaining $2,171
revenue is reimbursement for personnel who attended the All Hazards Incident Management
Team Association Symposium.
An overall expenditure increase of $160,771 is requested with $89,771 of that relating to the
reimbursements above. Other expenditure adjustments include $15,000 for new parking pass
branding and card stock and $56,000 for transit salaries and overtime expenses related to
higher service levels during summer and special events, as well as the need to backfill an
injured employee on short-term disability;
These adjustments to the General Fund 2015 budget result in a net decrease of $53.8K, with a
resulting fund balance of $18.9 million by the end of 2015, or 54% of annual revenues.
Capital Proiects Fund
Budgeted revenue will be decreased by a total of $26,801. This includes a decrease in
reimbursement from the Vail Reinvestment Authority by $80,548 to coincide with the project
budgets that were adjusted earlier in the year offset by revenue increases of $53,747. The
increased revenues are all reimbursements for related expenditures: a reimbursement of
12/1/2015
$33,293 for the use of Community Enhancement funds collected by Holy Cross toward placing
electric lines underground at Snowberry; $19,404 relating to the Vail Recreation District's
participation in the town's phone system upgrade; $1,050 for the sale of a GIS plotter.
Staff is requesting to supplement 2015 expenditures by a total of $93,747. Other than the
expenditures corresponding to the reimbursements mentioned above, staff is requesting
$40,000 to replace a fiber/copper under the municipal parking lot which was cut during
construction. This accident will not be covered by the construction company because the wire
was not properly identified or mapped in town records. Staff is investigating whether this cost
can be covered by insurance.
The proposed budget adjustments will result in an estimated fund balance of $20.9 million by
the end of 2015.
Real Estate Transfer Tax (RETT) Fund
Budgeted revenues will be reduced by a total of $26,810 which includes a $50K reduction in
reimbursement from Vail Reinvestment Authority. This is related to council's decision to not
move forward with a skate park snowmelt system previously budgeted. In addition, revenues will
increase by $23,109 (with corresponding expenditure) for a recycling reimbursement from Eagle
County.
New projects or increases requested include:
• $70,000 for contract cost increases related to Ford Park lower bench project approved
by council in January 2015 not previously supplemented. The increased expenses were
for building costs ($40K) and playground and site work ($30K).
• $12,600 Chalet Road sport courts to be used for engineering expenses. This project is
budgeted entirely in 2016 and staff is requesting to move forward a portion of the budget
for use in 2015.
The proposed budget adjustments will result in an estimated fund balance of $4.4 million by the
end of 2015.
Timber Ridge Enterprise Fund
Budgeted revenue will be increased by a total of $66K from increased projections in rental
income mainly due to no vacancies during the year.
Staff is also requesting to supplement 2015 expenses by a total of $49,994.
Expenditure adjustments requested include:
• $11,480 to repair electrical wires at Lionsridge mistakenly cut during Lions Ridge
Apartment construction and to be reimbursed at a later date by the contractor.
• A reduction in expenditures of $45K due to savings across various operating line items.
• $51,852 was spent to create 8 new parking spaces. The increase in spaces will allow for
one parking space per unit. This was approved by the Timber Ridge Operating
Committee (TROC) on 8/12/15.
• A rollover of $31,612 for final bills relating to interior repairs and deck/sidewalk repairs
that had been started in 2014 and completed in 2015.
The proposed budget adjustments will result in an estimated fund balance of $717K by the end
of 2015.
-2-
12/1/2015
TOWN OF VAIL 2015 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERALFUND
2015
2015
Original
1st
2015
2nd
2015
Amended
3rd Proposed
Supplemental Amended
Comments
Budget
Supplemental
Amended
Supplemental
Revenue
Local Taxes: $ 24,486,000
$ 24,486,000
$ 24,486,000
$ 24,486,000
Sales Tax Split b/t Gen'] Fund & Capital Fund 62/38
62/38
62/38
62/38
Sales Tax 15,181,000
$ 15,181,000
$ 15,181,000
$ 15,181,000
Property and Ownership 4,301,000
4,301,000
4,301,000
4,301,000
Ski Lift Tax 4,418,700
4,418,700
4,418,700
4,418,700
Franchise Fees, Penalties, and Other Taxes 1,158,779
1,158,779
1,158,779
1,158,779
Licenses & Permits 1,538,267
1,538,267
1,538,267
1,538,267
Intergovernmental Revenue 1,835,192
1,835,192
7,500
1,842,692
106,962 1,949,654
Wildfire deployment reimbursement $104,791; December All Hazards
Incident Management Team Association Symposium reimbursement
Transportation Centers 4,023,264
4,023,264
4,023,264
4,023,264
Charges for Services 907,812
907,812
26,000
933,812
933,812
Fines & Forfeitures 263,404
263,404
263,404
263,404
Earnings on Investments 108,236
108,236
108,236
108,236
Rental Revenue 903,087
903,087
5,760
908,847
908,847
Miscellaneous and Project Reimbursements 283,000
10,000
293,000
12,000
305,000
305,000
Total Revenue 34,921,741
10,000
34,931,741
51,260
34,983,001
106,962 35,089,963
Expenditures
Salaries 16,013,936
95,000
16,108,936
16,108,936
111,667 16,220,603
Wildfire deployment $55.6K; Summer and late winter bus service $56K
Benefits 5,774,964
5,774,964
5,774,964
22,167 5,797,131
Wildfire deployment benefit expenses $22.2K
Subtotal Compensation and Benefits 21,788,900
95,000
21,883,900
-
21,883,900
133,834 22,017,734
Contributions and Special Events 2,044,028
2,044,028
50,000
2,094,028
2,094,028
All Other Operating Expenses 7,395,314
27,000
7,422,314
40,951
7,463,265
26,937 7,490,202
Wildfire deployment travel, mileage, and meal expenses $9.8K; parking pass
supplies $15K; All Hazards Incident Management Team Association
Symposium ($2K) reimbursed above
Heavy Equipment Operating Charges 2,365,917
2,365,917
2,365,917
2,365,917
Heavy Equipment Replacement Charges 592,884
592,884
592,884
592,884
Dispatch Services 630,588
630,588
630,588
630,588
Total Expenditures 34,817,631
122,000
34,939,631
90,951
35,030,582
160,771 35,191,353
Revenue Over (Under) Expenditures 104,110 (112,000) J6 (7,890) (39,691) (47,581) (53,809) (101,390)
Castle Peak Senior Care Facility
-
2015 World Alpine Ski Championships
(250,000)
-
(250,000)
(250,000)
(250,000)
Pro -cycling event
(75,000)
75,000
2015 Nation's Event
(375,000)
-
(375,000)
(375,000)
(375,000)
Transfer to Dipatch Services Fund
(22,338)
(22,338)
(22,338)
(22,338)
Surplus Net of Transfers & New Programs
(618,228)
(37,000)
(655,228)
(39,691)
(694,919)
(53,809)
(748,728)
Beginning Fund Balance
16,689,333
2,997,890
19,687,223
19,687,223
19,687,223
Ending Fund Balance
$ 16,071,105
$ 19,031,995
$ 18,992,304
$ 18,938,495
EHOP balance included in ending fund balance -
not spendable
$ 690,000
$ 690,000
$ 15,382
$ 705,382
Replenishing EHOP balance for interest earned on turn -overs
12/1/2015
TOWN OF VAIL 2015 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2015 2015 2015
Original 1st 2015 2nd Proposed 3rd Proposed
Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments
Revenue
$ 24,486,000
62/38
Total Sales Tax Revenue:
$ 24,486,000
$ 24,486,000
$ 24,486,000
Sales Tax Split between General Fund &
62/38
62/38
62/38
Capital Fund
Sales Tax - Capital Projects Fund
$ 9,305,000
$ 9,305,000
$ 9,305,000
$ 9,305,000
Use Tax
1,800,000
1,800,000
1,800,000
1,800,000
Federal Grant Revenue
240,000
118,752
358,752
358,752
358,752 2014-2016: Bridges at Nugget Lane and Bridge Rd
Police E -ticketing grant funded by CDOT $189.8K; State grant for electric car charging
Other State Revenue
356,000
182,830
538,830
227,300
766,130
766,130 stations $37.5K; CDOT share of funding for 1-70 Underpass study; re -appropriate $176K
from prior year; $6K grant for fire equipment
Lease Revenue
197,295
197,295
197,295
197,295 Per Vail Commons commercial (incr. every 5 years) and residential leases
Employee Housing Fee -In -Lieu
-
-
2015: $40K reimbursement from ERWSD for waterline work on the Covered Bridge;
Project Reimbursement
-
40,000
40,000
40,000
52,697
92,697 $33,293 Holy Cross grant for Snowberry utility project; VRD reimbursement for
participation on phone upgrade system
TRAHC
494;466
494;466
494,466
494,466 Principal and interest on loans to Timber Ridge Fund
Earnings on Investments and Other
103,654
103,654
103,654
1,050
104,704 0.7% rate assumed on available fund balance; sale of GIS plotter
Total Revenue
12,496,415
341,582
12,837,997
227,300
13,065,297
53,747
13,119,044
Bus Shelters
30,000
-
30,000
30,000
30,000 Annual maintenance.
Parking Structures
680,000
-
680,000
680,000
680,000 Various repairs including deck topping replacement, expansion joint repairs, ventilation,
HVAC, plumbing and other structural repairs.
$165K for Pitkin Creek bus stop and municipal carpet (partial replacement); General
Facilities Capital Maintenance
541,760
165,000
706,760
706,760
706,760 project covers repairs to town buildings including the upkeep of exterior (roofing, siding
surfaces, windows, doors), interior finishes (paint, carpet, etc), and mechanical
equipment (boilers, air handlers, etc.).
2015: to change ventilation & improve noise, which includes a protective structure on the
Donovan Park Pavilion
500,000
(430,160)
69,840
69,840
69,840 outside of the building; replace heating/air system and $50K furniture replacement.
Per Council 4/7, delay the ventilation system changes until 2016.
Street Light Improvements
25,000
144,953
169,953
169,953
169,953 Re -appropriated to continue new street lights and to refurbish residential lighting;
Accelerated replacement approved by Council April 1 st.
$100K Glycol Bridge Spill near covered bridge not covered by insurance; Ongoing bridge
Capital Street Maintenance
1,116,500
216,223
1,332,723
100,000
1,432,723
1,432,723 rail project; delay in materials shipment. On-going maintenance to roads and bridges
including asphalt overlays, patching and repairs.
Includes structural maintenance of bridge beams and painting in conjunction with
Covered Bridge Structural Repairs
50,000
40,000
90,000
90,000
90,000 ERWSD waterline maintenance (hangs underneath the bridge) $40K for work done on
behalf of ERWSD - see revenue reimbursement above
Flood incident repairs
-
105,436
105,436
105,436
105,436 Upper Columbine / Bighorn stream crossing reconstruction
Fire Truck Replacement
-
2,883
2,883
2,883
2,883 2014 replace pumper truck from 1999; Re -appropriate for purchase of truck equipment
Audio Visual Capital Maintenance
18,000
18,000
18,000
18,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings
such as Donovan, Municipal building, Grand View, LH Welcome Center
Town -wide camera system
22,000
22,000
22,000
22,000 includes $22K per year for replacement of cameras and equipment;
Document Imaging
68,000
68,000
68,000
68,000 Annual maintenance, software licensing, and replacement schedule for scanners and
servers. Includes 38K for software platform upgrade in 2015.
Software Licensing
60,000
60,000
60,000
60,000 Annual renewal of software licenses
Hardware Purchases
168,000
168,000
168,000
168,000 2015 replacement of three GIS printers/scanners; Two additional Simplivity Omnicube
nodes in 2015 at a cost of $45K each
Website and e-commerce
12,000
12,000
12,000
12,000 Internet security & application interfaces; website redevelopment; includes $550/month
for web hosting svcs
ArcGIS Systems
-
14,000
14,000
14,000
1,050
15,050 Replacement of plotter/scanner/copier for GIS
Fiber Optics in Buildings
15,000
-
15,000
15,000
40,000
55,000 Annual maintenance $15K; Replacement of fiber/copper cable cut during parking
lot construction $40K
12/1/2015
TOWN OF VAIL 2015 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2015
2015
2015
Original
1st
2015
2nd
Proposed
3rd
Proposed
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Comments
Network upgrades
72,000
109,000
181,000
181,000
181,000
Requesting $109K for an expansion of wireless service to West and East Vail (TOV
equipment, not Crown Castle); Replacement of switches and routers
Phone Sytem Upgrade
-
-
-
-
19,404
19,404
VRD portion of phone system upgrade expenses with corresponding
reimbursement in the general fund
Public Safety System
50,000
-
50,000
50,000
50,000
Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt
System'; includes patrol car and fire truck laptops and software used to push information
to TOV and other agencies; TOV portion of annual Intergraph software maintenance
Business Systems Replacement
-
118,043
118,043
118,043
118,043
$58K to continue Community Development permitting software project; anticipate
project completion this summer
Transit Center Generator
200,000
200,000
200,000
200,000
Replacement of generator at the Vail Village transit center; includes re -landscaping and
re -wiring; originally planned for 2014.
Police E -Ticketing system
-
-
-
189,800
189,800
189,800
Electronic ticketing system; reduces data entry done by officers to record physical
tickets; will interface with Full Court system; offset by state grant above
Total Maintenance
3,428,260
685,378
4,113,638
289,800
4,403,438
60,454
4,463,892
Enhancement of Town Assets
Vail Village Info Booth
-
100,000
100,000
100,000
100,000
For final bills and work completed prior to the 2015 WASC; includes new exterior and
interior cameras
Guest Services Enhancements/Wayfinding
1,376,914
1,376,914
1,376,914
1,376,914
Contination of signage project Guest Service / Wayfinding enhancements outside of
VRA district
Energy Enhancements
347,944
347,944
347,944
347,944
Implementation of energy audit enhancements; includes continuation of LED lighting
project with shared cost of $170K from Holy Cross.
Fire Equipment
-
22,153
22,153
22,153
22,153
2015: equipment purchased with proceeds from sale of fire truck ($30K revenue
received in 2014)
Neighborhood Road Reconstruction
450,000
25,000
475,000
475,000
475,000
$25K for design and $450K in 2015 for shared project with ERWSD on Rockledge Rd.
Neighborhood Bridge Reconstruction
300,000
300,000
600,000
600,000
600,000
Reconstruction and design of bridges at Nugget Lane and Bridge Rd.
Fire Breathing Apparatus
-
17,862
17,862
17,862
17,862
Partial replacement of breathing apparatus equipment, funded by $61K grant listed above
and sale of fire truck in 2014
East Vail Fire Department
-
-
150,000
150,000
150,000
Move forward 10% funds budgeted in 2016 for design, surveys, and soil testing to be
performed in summer 2015
Parking Entry System / Equipment
102,653
102,653
46,500
149,153
149,153
Charging stations for electric vehicles;Replace parking system in both structures (LH
parking structure system had been scheduled for replacement in 2006); Better financial
reporting and potential to interface with variable message signs and other parking
systems across town; Partially reimbursed by VRA ($300K).
Hybrid Bus Battery Replacement
440,000
440,000
440,000
440,000
Replace 7 batteries in 2015; Estimated life of 6 years
Replace Buses
-
50,480
50,480
50,480
50,480
ADA van for on-call pickups and continuation of bike rack replacements
Bus Camera System
350,000
-
350,000
350,000
350,000
Installation of software and cameras in buses
Total Enhancements
1,100,000
2,783,006
3,883,006
196,500
4,079,506
4,079,506
New Assets
Municipal Redevelopment
1,500,000
-
1,500,000
1,500,000
1,500,000
Planning for redevelopment of the municipal building; construction current listed on
unfunded sheet
Frontage Road Developments (VRA)
3,000,000
3,000,000
(3,000,000)
-
-
Previously in 2014; pushed to 2019; From LH Parking structure to Municipal building to
complement the new LH parking structure entry; funded by VRA (see transfers below)
Chamonix Housing Development
1,250,000
1,250,000
750,000
2,000,000
2,000,000
Infrastructure, planning and design for future housing development
1-70 Underpass (VRA)
1,000,000
660,591
1,660,591
1,660,591
1,660,591
$1.6M to cover total amount of contract 2014 - 2016; CDOT reimbursements will span
several years, with 2015 amount showed above
Lionshead Parking Structure Entry (VRA)
-
273,047
273,047
273,047
273,047
Final construction bills, and to complete landscaping, lighting and artwork installation
Buy -down Program
402,118
402,118
402,118
402,118
Carry forward program funding
12/1/2015
TOWN OF VAIL 2015 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2015
2015
2015
Original
1st
2015
2nd
Proposed
Amended
3rd
Supplemental
Proposed
Amended Comments
Budget
Supplemental
Amended
Supplemental
Buy -down Program Funded by Pay -in-Lieu
900,143
900,143
900,143
Carry forward current balance of program funding: Housing funded directly by Pay -in -
900,143 Lieu fees collected from developers; Includes revenue collected in 2014 ($417,665)
Underground Utility improvements
-
-
-
-
33,293
33,293 Holy Cross Community Enhancement Funding of Snowberry utility project
Total New Assets:
6,750,000
2,235,899
8,985,899
(2,250,000)
6,735,899
33,293
6,769,192
Total Expenditures
11,278,260
5,704,283
16,982,543
(1,763,700)
15,218,843
93,747
15,312,590
Other Financing Sources (Uses)
Transfer from Vail Reinvestment Authority
4,050,000
1,299,470
5,349,470
(3,000,000)
2,349,470
(80,548)
2,268,922 Various adjustments relating to VRA reimbursement of capital projects
Revenue Over (Under) Expenditures
5,268,155
(4,063,231)
1,204,924
(1,009,000)
195,924
(120,548)
75,376
Beginning Fund Balance
15,314,050
5,541,024
20,855,316
20,855,316
20,855,316
Ending Fund Balance
20,582,205
22,060,240
21,051,240
20,930,692
12/1/2015
TOWN OF VAIL 2015 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
2015
2015
Original
1st
2015
2nd
2015
3rd
Proposed
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Comments
Real Estate Transfer Tax
$ 5,670,000
$ 5,670,000
$ 520,000
$ 6,190,000
$ 6,190,000
Increase based on recent activity; current collections only 3% down from prior YTD
Golf Course Lease
134,654
134,654
134,654
134,654
Annual lease payment from Vail Recreation District 2% annual increase - deposited to
"Recreation Enhancement Account' (accompanying expenditure listed below)
Intergovenmental Revenue
20,000
20,000
20,000
20,000
$20K Lottery fund proceeds
Project Reimbursements
-
938,133
938,133
938,133
23,190
961,323
Remainder of $1.165M VRD portion for Golf Course Clubhouse construction; Eagle
County recycling reimbursement
Recreation Amenity Fees
10,000
10,000
10,000
10,000
Donations
-
1,000
1,000
1,000
Sole Power donation from First Bank
Earnings on Investments and Other
28,595
28,595
5,000
33,595
33,595
Art Pass membership sales
Total Revenue
5,863,249
938,133
6,801,382
526,000
7,327,382
23,190
7,350,572
Maintain Town Assets
Annual Park and Landscape Maintenance
1,603,001
-
1,603,001
-
1,603,001
1,603,001
Ongoing path, park and open space maintenance, project mgmt
Management Fee to General Fund (5%)
283,500
283,500
26,000
309,500
309,500
5% of RETT Collections - fee remitted to the General Fund for administration
Tree Maintenance
65,000
65,000
-
65,000
65,000
Regular maintenance for tree health within the town (spraying, removing, new trees);
scale spraying on town -owned property at approx. $120 per tree; Initiating tree -planting
program for lost trees
Forest Health Management
225,000
-
225,000
225,000
225,000
Pine beetle mitigation in conjunction w/ forest service; Wildfire prevention measures
Street Furniture Replacement
-
250,020
250,020
250,020
250,020
Re -appropriate for new recycling ordinance trash containers received in 2015
Glen Lyon Bridge
150,000
150,000
150,000
150,000
Re -decking of recreation path bridge; structural repairs & railings; too large a project to
include in annual rec path captial maintenance
Alpine Garden Support
67,000
67,000
67,000
67,000
Annual operating support of the Betty Ford Alpine Gardens; assumes 2% increase per
year
Alpine Garden Education Center
500,000
500,000
500,000
Awarded per Council contributions; capital contribtution to newly constructed Education
Center
Eagle River Watershed Programs
63,240
63,240
63,240
63,240
Annual support of the Eagle River Watershed Council programs; assumes 2% increase
per year
Actively Green by 2015 Program
20,000
18,500
38,500
38,500
38,500
Council Contribution for continuation of this town -wide recycling education and
certification program run by Walking Mountains; Re -appropriate 2014 unused because
program spanned across years
Public Art - Operating
100,248
-
100,248
-
100,248
100,248
Art in Public Places programming
Vail Valley Trail Connection
-
-
-
10,000
10,000
Off -Cycle Vail Valley Trail Connection to be used towards achieving Gold Medal Ride
Center designation by International Mountain Bike Association.
Environmental Sustainability
321,586
219,303
540,889
1,000
541,889
23,190
565,079
Sole Power Programming donation; Re -appropriate unused recycling rebate program
dollars to be used toward public education, outreach, fabric bags, etc. Environmental
Sustainability programs; 2015 Includes new environmental planner position; Eagle
County recycling expenses
Total Maintenance
3,398,575
487,823
3,886,398
37,000
3,923,398
23,190
3,436,588
Enhancement of Town Assets
Rec. Path Capital Maint
103,989
20,040
124,029
-
124,029
-
124,029
Capital maintenance of the town's recreation path system. Re -appropriate $20K for
preliminary planning for the relocation of the trail that runs through the LH gondola area
Chalet Road Sport Courts
-
-
-
12,600
12,600
Engineering costs for sport courts budgeted in 2016
Park / Playground Capital Maintenance
98,500
-
98,500
98,500
-
98,500
Annual maintenance items include projects such as playground surface refurbishing,
replacing bear -proof trash cans, painting/staining of play structures, picnic shelter
additions/repairs, and fence maintenance.
Donovan Park Master Plan
379,000
5,000
384,000
384,000
384,000
2015 safety improvements to playground / park (10-11 years old); Re -appropriate $5K
planning
Flood Incident Repairs
-
804,543
804,543
804,543
804,543
Re -appropriate for re -stabilization of Dowd Junction path
12/1/2015
TOWN OF VAIL 2015 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
2015
2015
Original
1st
2015
2nd
2015
3rd
Proposed
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Comments
Library Recreation Path Reconstruction
945,000
236,580
1,181,580
1,181,580
1,181,580
Reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft
wide concrete trail, repairs to eroded culverts at Middle Creek and stream bank erosion
repair (50 ft. section); Construction to begin in 2015. $237K to be used for design.
Streambank/tract mitigation
1,000,000
1,000,000
1,000,000
1,000,000
Re -appropriate to complete the Gore Creek Strategic Action Plan; Includes estimates
for streambank repairs (from water to bank) and riparian repairs (from bank to land area
and revegetation).; mapping of water infrastructure, community education and
outreach. Re -appropriate $1 M and transfer remaining $600K to 2016 to accompany
total project to be refined once the strategic action plan is complete.
Water Quality / Storm Water
122,219
122,219
122,219
122,219
Would accompany repairs made with streambank/tract mitigation for storm water and
culverts.
Skate Park - Temporary
209,466
209,466
(209,466)
-
-
Replacement of temporary skate park; Keep in the budget until permanent skate park
finalized
Permanent Skate Park (VRA)
150,000
150,000
1,568,278
1,718,278
(50,000)
1,668,278
Design & planning for a permanent skate park at the "Atrium" site $1.4M for park plus
an additional $50K for public art
Ford Park Portal Improvements
250,000
250,000
-
250,000
250,000
TOV portion of improvements to six portals into Ford Park
Vail Trail
-
250,000
250,000
250,000
Placeholder for new Vail Trail near Golden Peak area
Ford Park Playground / Lower Bench Impr
380,000
961,122
1,341,122
1,341,122
70,000
Public restrooms ($511 K), playground safety improvements ($449.9K), and $380K for
lower bench improvements such as the waterline relocation, new pavers and ADA
parking; Ford park building and playground contract expense increases
Ford Park parking lot slope re -vegetation
-
100,000
100,000
100,000
100,000
Re -vegetate the slope down toward the river at the Ford Park parking lot originally
scdhule in 2014
Booth Creek Playground
-
372,172
372,172
-
372,172
372,172
$120K for design/engineering; remainder for potential start this fall
Public Art - General program / art
85,000
359,226
444,226
5,000
449,226
449,226
To purchase sculptures, artwork, art programs and events; remainder is re -
appropriated each year to accumulate enough funds; $5K for Art Pass program offset
by revenue above
Public Art - Winterfest
-
80,280
80,280
-
80,280
-
80,280
Carry over balance from 2014 and recognize donations made for Winterfest event.
Total Enhancements
1,991,489
4,920,649
6,912,138
1,363,812
8,275,950
32,600
6,647,427
VRD-Managed Facility Projects
Recreation Enhancement Account
134,654
-
134,654
-
134,654
-
134,654
Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance
Golf Course - Other Improvements
31,782
82,201
113,983
113,983
113,983
2015 golf maintenance building repairs
Dobson Ice Arena
124,133
-
124,133
124,133
124,133
Renovate changing rooms and restrooms
Ford Park / Tennis Center Improvements
85,031
11,899
96,930
96,930
96,930
Renovate Tennis Club Roof
Athletic Fields
59,714
15,604
75,318
75,318
75,318
Renovate Restrooms
Total VRD-Managed Facility Projects
435,314
109,703
545,017
545,017
545,017
New Assets
Golf Clubhouse and Nordic Center (CCF)
9,961,347
9,961,347
9,961,347
9,961,347
Total includes $1.165M reimbursement from VRD, allocation of Recreation
Enhancement Funds thru 2014 and Conference Center funds of $3.8M (Total project
cost originally estimated at $6.8M, but per Council Sept'14, approved additional $3.9M
cost to project. This was originally budgeted in 2016, but moving forward to accomany
the contract for work
Ford Park Improvements & Fields (CCF)
625,275
625,275
625,275
625,275
Re -appropriated balance less $380K for lower bench improvements (waterline, pavers
and ADA parking) to the Ford Park Lower Bench Improvements project (see above).
Total New Assets:
10,586,622
10,586,622
-
10,586,622
-
10,586,622
Total Expenditures
5,825,378
16,104,798
21,930,176
1,400,812
23,330,987
55,790
21,215,655
Other Financing Sources (Uses)
Transfer from Vail Reinvestment Authority
-
-
1,718,278
1,718,278
(50,000)
For permanent skate park in Lionshead
12/1/2015
TOWN OF VAIL 2015 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
2015
2015
Original
1st
2015
2nd
2015
3rd
Proposed
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Comments
Transfer from Conference Center Fund
-
1,973,553
1,973,553
-
1,973,553
Transfer remainder of Conference Center Funds for the Golf Course Clubhouse
Revenue Over (Under) Expenditures
37,871
(15,166,665)
(15,128,794)
1,098,741
(12,311,774)
(32,600)
(11,891,530)
Beginning Fund Balance 3,376,676
12,603,831
16,282,049
16,282,049
16,282,049
Ending Fund Balance $ 3,414,547
$ 1,153,255
$ 3,970,275
$ 4,390,519
12/1/2015
TOWN OF VAIL 2015 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
TIMBER RIDGE ENTERPRISE FUND
Non-operating Revenues (Expenses)
Interest on Investments
Loan Principal Repayment to Capital Projects
Fund
Interest Payment to Capital Projects Fund
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
1,560
1,560
1,560
1,560
(351,155)
(351,155)
(351,155)
2015
(138,487)
(138,487)
2015
1st
2015
2nd
2015
3rd
Proposed
(572,000) (554,931)
397,000 (157,931)
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Comments
Revenue
Rental Income
$ 1,182,948
$ 1,182,948
$ 1,182,948
$ 66,150
$ 1,249,098
Fewer vacancies than budgeted
Ground Lease
-
Other Income
11,900
11,900
11,900
11,900
Reimbursement from Lionsridge Apartments
Total Revenue
1,194,848
-
1,194,848
-
1,194,848
66,150
1,260,998
Expenditures
Operating, Maintenance & Contracts
589,697
589,697
589,697
(45,000)
544,697
Savings in various areas
Parking addition ($52K); Repair of cut electric line
Capital Outlay
100,000
572,000
672,000
(397,000)
275,000
94,944
369,944
($12K) `reimbursement shown above; $33K roll
over of projects from prior year
Total Expenditures
689,697
572,000
1,261,697
(397,000)
864,697
49,944
914,641
Operating Income
505,151
(572,000)
(66,849)
397,000
330,151
16,206
346,357
Non-operating Revenues (Expenses)
Interest on Investments
Loan Principal Repayment to Capital Projects
Fund
Interest Payment to Capital Projects Fund
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
1,560
1,560
1,560
1,560
(351,155)
(351,155)
(351,155)
(351,155)
(138,487)
(138,487)
- (138,487)
- (138,487)
17,069
(572,000) (554,931)
397,000 (157,931)
16,206 (141,725)
663,224
198,949 858,350
858,350
858,350
$ 680,293 $ (373,051) $ 303,419 $ 397,000 $ 700,419 $ 16,206 $ 716,625
12
12/1/2015
ORDINANCE NO. 17
SERIES OF 2015
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, POLICE CRIMES FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER
TAX FUND, CONFERENCE CENTER FUND, DISPATCH SERVICES FUND, AND TIMBER
RIDGE ENTERPRISE FUND OF THE 2015 BUDGET FOR THE TOWN OF VAIL,
COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN;
AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2015 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
18, Series of 2014, adopting the 2015 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2015 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund $ 160,771
Capital Projects Fund 93,747
Real Estate Transfer Tax Fund 55,790
Timber Ridge Enterprise Fund 49,944
Total $ 360,252
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
Ordinance No. 17, Series of 2015
12/11/2015
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 1st day of December, 2015, and a public hearing shall be held on this
Ordinance on the 15th day of December, 2015, at the regular meeting of the Town Council of the
Town of Vail, Colorado, in the Municipal Building of the town.
Dave Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ordinance No. 17, Series of 2015
12/1/2015
Towx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 1, 2015
ITEM/TOPIC: Evergreen Lodge at Vail Master Plan Amendment
A Public hearing with the Vail Town Council to present the Town of Vail Planning and
Environmental Commission's recommendation of approval of the proposed amendment to the
Lionshead Redevelopment Master Plan to the Detailed Plan Recommendations for the
Evergreen Lodge at Vail.
PRESENTER(S): George Ruther, Director of Community Development
ACTION REQUESTED OF COUNCIL: The Vail Town Council will be asked to take formal
action on the requested Master Plan amendment at the December 15, 2015 public hearing of
the Vail Town Council.
BACKGROUND: The applicant, Evergreen Lodge at Vail, is proposing amendments to the
detailed plan recommendation prescribed for the Evergreen Lodge at Vail in the Lionshead
Redevelopment Master Plan. Amendments to the plan are reviewed in the plan are reviewed
in accordance with the provisions prescribed in Section 2.8 of the plan. The four purposes of
the amendments are to: 1. Clearly identify and articulate the desired outcomes of a future
redevelopment of the Evergreen Lodge at Vail, 2. Remove language from the Master Plan
which is no longer relevant or applicable, 3. Respond to changes in conditions as a result of
the land exchange with Vail Valley Medical Center, and 4. Establish predictability within the
review process by providing detailed site specific recommendations for redevelopment if the
Evergreen Lodge at Vail site. A Copy of the memorandum to the Vail Town Council has been
attached for reference.
ATTACHMENTS:
Staff Memorandum
Staff Response to Vail Homeowners Association
Attachment B -Master Plan Figures
Attachment C -PEC Meeting Results
Tiny Hotel Article
12/1/2015
rowN of vain
Memorandum
TO: Vail Town Council
FROM: George Ruther, Director, Community Development Department
DATE: December 1, 2015
SUBJECT: A request for a Public Hearing with the Vail Town Council to present an
amendment to the Lionshead Redevelopment Master Plan, pursuant to Section
2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment
Master Plan, to amend the Detailed Plan Recommendations for the Evergreen
Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail
Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044)
Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group
Planner: George Ruther
SUMMARY
The applicant, Evergreen Lodge at Vail, represented by the Mauriello Planning Group,
is requesting a public hearing with the Vail Town Council (Council) to present
recommended amendments to the Lionshead Redevelopment Master Plan (LRMP).
The applicant will seek approval of these amendments when the land exchange
between the Vail Valley Medical Center (VVMC) and the Evergreen Lodge (EL) is
finalized. At this time, it is likely the land exchange will occur as conversations are
ongoing and efforts are being made by all parties to execute a final agreement. This
public hearing is the culmination of many worksession meetings and a final public
hearing held on this topic that resulted in a dialogue with the Commission and engaged
the community to identify the desired redevelopment outcomes of the Evergreen Lodge
site should a land exchange occur.
II. DESCRIPTION OF REQUEST
The applicant, Evergreen Lodge at Vail, represented by the Mauriello Planning Group,
is requesting a public hearing with the Vail Town Council to present recommended
amendments to Chapter 5, Detailed Plan Recommendations, subsection 5.19,
Evergreen Lodge at Vail, of the Lionshead Redevelopment Master Plan. The four
purposes of the amendments are to:
1. Clearly identify and articulate the desired outcomes of a future redevelopment
of the Evergreen Lodge at Vail property,
2. Remove language from the Master Plan which is no longer relevant or
12/1/2015
applicable,
3. Respond to changes in conditions as a result of the land exchange with Vail
Valley Medical Center, and
4. Establish predictability within the review process by providing detailed site
specific recommendations for redevelopment of the Evergreen Lodge at Vail site.
The purpose of this worksession is to accomplish the following tasks:
1. Present an overview and background information on the role and purpose of
the Lionshead Redevelopment Master Plan. The presentation will specifically
focus on the goals and development objectives of the Master Plan and the
purpose of Chapter 5, Detailed Plan Recommendations.
2. Present the recommended amendments, as modified, based upon input
received from the Commission and public at the worksession meetings and
public hearing previously held on this application.
III. PROPOSED AMENDMENTS
The amendments proposed by the applicant and recommended by the Planning and
Environmental Commission have been drafted and will be presented assuming the
proposed land exchange has occurred. Town staff recommended that any motion by
the Commission recommending approval or approval with modifications, of the
requested master plan amendment contains a condition that said amendments are
effective upon the date that the land exchanae subdivision amendment is recorded at
the Office of the Clerk and Recorder of Eagle County.
Text to be added to the LRMP is shown in bold italics and text to be deleted is shown
in strikethrough.
5.19 Evergreen Lodge at Vail
The Evergreen Lodge at Vail is located directly east of the Middle Creek Stream
Tract and is bordered to the north by the South Frontage Road and to the south
east by the Vail Valley Medical Center., and to the east by the West Star Bank
nffiGe b iildiR The lot area is 136,807 114,337 square feet or 3.14 2.625 acres.
Since the original inclusion in the Lionshead Redevelopment Master Plan, a
portion of the Evergreen Lodge parcel, adjacent to the existing WMC
parking garage, was sold in 2014 to the Vail Valley Medical Center (WMC).
Additionally, in 2015, the Evergreen Lodge and the Vail Valley Medical
Center, entered into an agreement to exchange land that resulted in the
Evergreen Lodge acquiring approximately 12,500 sq. ft. of the WMC
property south of the Evergreen Lodge and WMC acquiring approximately
Town of Vail
Page 2
12/1/2015
9,970 sq. ft. of Evergreen Lodge land east of the Lodge. (See figure 1) The
agreement was reached based on the conclusion of a two-day charrette
between WMC, Town of Vail, and the Evergreen Lodge representatives,
which was conducted in December of 2014 where the parties developed an
overall conceptual redevelopment scheme benefiting all parties. The
resulting land area for the Evergreen Lodge is approximately 2.68 acres
after the land trade. Physical improvements that currently exist on the site are a
nine-story tall hotel/condominium structure containing 19 dwelling units and
128 accommodation units with an adjoining two-story tall hotel amenities wing
containing a restaurant, cocktail lounge and bar, meeting rooms and
conference facilities, twe-one below-grade structured parking garage
containing 52 parking spaces, and paved surface parking comprised of 85
parking spaces. The nine-story tall structure has a predominant east-west
orientation along the southerly edge of the site while the facilities wing has a
north-south orientation along the westerly edge of the site. Vehicle access to
the site is provided by two existing curb cuts along the South Frontage
Road. No dedicated loading and delivery berths currently exist on the site.
Delivery vehicles often are required to maneuver onto the site by backing
in from the South Frontage Road. The eastern paFkiRg garage is utilized by
the Vail Valley MediGal Center for employee paFkiRg and 'is aGGessed from the
South FFORtage Road threugh a shared eRtry/exit with the West Star BaRk effi
Wig. Opportunities for future improvements and upgrades include:
Elimination of surface parking and creation of more underground parking;
Enclosed Loading and Delivery;
Architectural enhancements consistent with the Lionshead Architectural
Design Guidelines;
Improved exterior lighting;
• Coordinated vehicular access and implementation of the Vail Streetscape
Master Plan recommendations;
• Creek improvements to improve health and access by the public;
Improved streetscape and landscaping along the South Frontage Road;
Improved pedestrian circulation along the South Frontage Road and
connection to West Meadow Drive; and
• Upgraded and expanded hotel accommodations and amenities.
5.19.1 Pedestrian Access
Pedestrian access should be upgraded to provide a safe and attractive
pedestrian connection from the South Frontage Road, through the Evergreen
Lodge development site and/or the adjacent tracts of land owned by the
Town of Vail and the Eagle River Water and Sanitation District, to West
Meadow Drive and with a continuous pedestrian/bicycle path along the South
Frontage Road, as dorsiGted on noon T heroin. consistent with the Town's
proposed plans for a roundabout along the frontage of the Evergreen
Lodge property (see figure 2) A gravel path connecting the South Frontage
Road to the paved pedestrian path located on the east side of the Dobson Ice
Town of Vail
Page 3
12/1/2015
Arena presently exists along the south side of the property. This path, while
functional, receives little, if any, regular maintenance and includes a railroad tie
set of stairs that is unsafe and in disrepair. There are currently no pedestrian
improvements located along the South Frontage Road along the Evergreen
Lodge frontage. Though no improvements exist, a fair number of pedestrians
use the southerly edge of the South Frontage Road when entering or exiting the
site or while traveling past the property. In order to improve pedestrian access
and safety, it is recommended that future redevelopment of the site includes the
construction of a continuous pedestrian/bicycle path along the South Frontage
Road and that the existing gravel path along the southerly edge of the site be
improved and regularly maintained. Said improvements may neGessitate the
ntio�J�pedestrian aGGess easements through the site Based on the results of
the two-day charrette, the land trade provides an opportunity to create a
pedestrian walkway from the South Frontage Road to West Meadow Drive
along the new shared property line between the structures on both
properties (see figure 2). Conceptually, the new walkway could benefit
users of both the WMC and the Evergreen Lodge properties while also
allowing for access by the public. It may be necessary to utilize the Town
owned Lot 10 to accomplish the desired pedestrian connection from South
Frontage Road to West Meadow Drive, a desired public improvement.
5.19.2 South Frontage Road Improvements and Vehicular Access
The site is currently accessed by vehicles from the South Frontage Road fry
with two, full movement, two access points. The current location of these
access points relative to the existing access points for the `"i�aT US Bank
Building, Vail Valley Medical Center parking structure, Town of Vail Municipal
Buildings, and potential future access points to the Vail Valley Medical Center
and Vail International Building results in undesirable traffic flow and turning
movements creating traffic safety, and capacity, and level of service concerns.
In keeping with Policy Objective 2.3.4, Improved Access and Circulation, of the
Plan, opportunities for public transportation and vehicular circulation
improvements should be explored in conjunction with any future redevelopment
of the site. Possible opportunities for improvements may include, an improved
mass transit stop, relocated/reduced/shared points of entry/exiting, restricted
access points, acceleration/ deceleration lanes, greater sight distances,
dedicated turning lanes and landscaped medians, and the evaluation and
possible implementation of an intersection solution, such as a roundabout. If
constructed, a full, two lane roundabout could be located along the
frontage of the Evergreen and Town of Vail Municipal site that takes into
account the additional through -traffic needs of the community but also the
future redevelopment of the Town's municipal site, WMC, and the
Evergreen Lodge properties. Additional study of the roundabout design is
necessary. As envisioned, the roundabout and roadway improvements
would allow for a primary right in, right out vehicular access and a separate
right in, right out service vehicle access to the Evergreen Lodge property.
The proposed roundabout as envisioned encroaches into the Evergreen
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Lodge property and the Town's municipal site which impacts the future
development of the properties.
In an effort to improve the pedestrian environment along West Meadow
Drive and further reduce the total number of vehicle trips on West Meadow
Drive, vehicular access to the Evergreen Lodge from West Meadow Drive
shall be prohibited.
5.19.3 Preservation of Existing Accommodation Units
The Evergreen Lodge presently contains 128 short term accommodation units. In
addition, the Evergreen Lodge also contains a restaurant, cocktail lounge and
bar and meeting rooms incidental to the operation of the Lodge. Originally built
in 1974, the existing accommodation units and hotel amenities are old and
outdated. The Lodge was developed to the standards desired more than
four decades ago and likely no longer provides guests with
accommodations meeting more modern standards and expectations. Given
the importance and need for short-term accommodations to the vitality and
success of the community, any future redevelopment of the site shall ensure the
preservation or replacement of the number of short-term accommodation units
on the site, in keeping with the live bed policy in Section 4.13. The
1
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orrnmme dation , snits be rode Gee. While the development trend in Vail since
the late 1990's has been to focus on high-end, luxury accommodation units
utilizing more floor area per unit, an opportunity exists to create high
quality accommodation units that are smaller in size and likely to be more
affordable, yet achieve the goals of preserving the existing number of
accommodation units, maintaining live beds on the site, and increasing the
revenues and vitality of the Town. in#aetOpportunities for increasing the
number of accommodation units beyond the existing 128 units already on-site
should be evaluated during the development review process. For example, the
construction of "attached accommodation units", as in the 7nnin-
Regulations. or the provision of a rental management program, could
significantly increase the availability of short-term rental opportunities withan the
building. through redevelopment.
5.19.4 Impacts on Middle Creek Stream Tract
The Middle Creek Stream Tract lies to the west of the Evergreen Lodge. The
Tract is owned by the Town of Vail and the Eagle River Water and Sanitation
District. The tracts are is. heavily vegetated with several substantial deciduous
trees, a significant lower layer of riparian underbrush and also includes a
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pedestrian path and a pedestrian bridge. Given the importance of water
quality, it is imperative that any future development on the Evergreen
Lodge site does not negatively impact or encroach upon the existing
riparian corridor of Middle Creek and that it comply with any stream health
initiatives adopted by the Town. Although the site borders the n addle Creel
Strearn Trout these tracts, there is no significant amount of quality vegetation
on the site and the parcel lies out of the 100 -year flood plain. As currently
configured, opportunities exist to better recognize the benefits of creek side
development and to improve and enhance the riparian corridor. While the
natural riparian corridor of Middle Creek should needs remain protected and
preserved, the physical and visual relationships and references between
adjacent development and the stream tracts should be strengthened. Careful
consideration should be taken when approving any application for
development adjacent to the Creek. An opportunity exists to create a
significant connection between the Evergreen Lodge and Middle Creek. Any use
of Middle Creek for aesthetic or recreational purposes, however, should be
subordinate to the preservation of the natural riparian corridor and its inherent
natural character. The Middle Greek Stream Traci These stream tracts may
provide an opportunity for the construction of a recreational path connecting the
South Frontage Road and uses on the Evergreen Lodge property to the
existing pedestrian paths at the Dobson Ice Arena providing a strong
pedestrian connection to West Meadow Drive.
5.19.5 Relationship to the Vail Valley Medical Center and the proposed Vail Civic
Center Town Owned Lot 10
Perhaps the most critical functional relationship is the need to coordinate any
future development on the Evergreen Lodge site with the Vail Valley Medical
Center. For example, every effort should be taken to eRS ire that futi ire
dev E
nmeRt eR the vergreeRLedge site deeS Re reds ide to trhTe Vail Valley
Medical Center from reGonfiguring the desigR ef the mediGal center to eliminate
Frontage Dead Additional opportunities for coordination may include, shared
service and delivery facilities, grading and site improvements, shared parking,
and pedestrian pathway connections. and land evnhonoeo. Both parties have
taken steps to ensure the properties can be redeveloped in a more
coordinated manner by executing the land exchange. The land exchange
provides better access length, frontage, and redevelopment opportunities
to the Vail Valley Medical Center by securing additional South Frontage
Road access and providing a location for a possible future emergency
helipad providing direct access to medical facilities on -campus. The
exchange of land affords the Evergreen Lodge and VVMC an opportunity to
construct an important pedestrian connection from the South Frontage
Road to West Meadow Drive, thereby strengthening the pedestrian
connection into Lionshead and Vail Village. The land exchange also allows
for improved vehicular access by providing a reasonable location for a
roundabout located in front of and on the Evergreen Lodge property
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improving access to both properties. This pedestrian connection could
potentially utilize a one-story deck that could cover surface parking on the
WMC campus. While a deck provides covered parking screened from
public view, it also introduces a landscape element and plaza benefiting the
views and use by patrons from Evergreen Lodge, an-WMC, and the
community at large. In order for a connection and landscape enhancement
to be successful, t mobit may require that it to be developed with
reduced or zero setbacks between the properties and may require stairs
and elevator access on or adjacent to Lot 10.
The Town of Vail owns Lot 10. Lot 10 is located at the southwest corner of
the existing WMC campus and at the southern end of the land included in
the land trade to the Evergreen Lodge (see figure 1). The southerly portion
of Lot 10 is used for right of way developed as West Meadow Drive street
and sidewalk improvements and the northerly portion is a surface parking
lot currently used jointly by WMC and the Town's library personnel. A
potential development alternative would be to allow a portion of Lot 10 to
be used by the Evergreen Lodge to provide a stronger connection to West
Meadow Drive or as potential mitigation for roundabout impacts to the
Evergreen property. Any private use of Lot 10 not required to offset
roundabout impacts on Evergreen Lodge, including use by WMC and the
Evergreen Lodge shall provide a public benefit to the community and with
interest, vitality, and interaction with pedestrians along West Meadow
Drive, such as public art or a public park and provide for pedestrian access
of Evergreen Lodge patrons. Lot 10 could be utilized to complete the
pedestrian connection to West Meadow Drive. Opportunities may exist for
the shared parking and loading between the Evergreen Lodge and WMC,
subject to agreements between the two parties. Such shared uses,
however, are not mandated.
Since it is unlikely that the redevelopment of the Evergreen Lodge and
WMC will occur within the same timeframe, any redevelopment of the
Evergreen Lodge property or WMC property will need to provide
appropriate interim development solutions that allow the properties to be
developed in a functional and aesthetic fashion. Guarantees and/or
temporary improvements such as landscape buffers and pedestrian paths
may be required of any redevelopment proposals in the interim.
5.19.6 Service and Delivery
Service and delivery functions for the hotel are currently accommodated on
grade from the westerly entrance to the property. Service and delivery for the
redeveloped Evergreen Lodge shall occur within the structures or
otherwise be hidden adequately screened from public view. Service and
delivery truck turning maneuvering shall not negatively impact traffic flow on the
South Frontage Road and a separate loading and service entry may be
allowed in conjunction with the construction of a potential new roundabout
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in this location.realignment- vehiGldlar aGGess points, attenti
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5.19.7 Setbacks from the South Frontage Road
Special consideration should be given to the setback of buildings from the South
Frontage Road. Pursuant to the Lionshead Mixed Use -1 zone district setback
standards, a minimum 10 -foot (10') setback is required. Given the relationship of
the development site to the South Frontage Road, the need for adequate area for
vehicular traffic circulation, the importance of a landscape area to visually screen
the massing of the building, and the existence of a 30 -foot wide utility easement
along the southerly edge of the South Frontage Road, the minimum required
front setback for the Evergreen Lodge development site shall be thirty feet (30').
This increased setback requirement shall supersede the 10 -foot setback
requirement prescribed in Section 12-7H-10, Setbacks, Vail Town Code.
Based upon the coordinated efforts between the Evergreen Lodge and the
Vail Valley Medical Center, opportunities exist for a covered parking deck
and pedestrian access landscape plaza to be developed between the
properties with the goal of screening surface parking and enhancing the
visual quality of the area. If appropriately designed, a reduced or zero set
back in these areas may be proposed for review during the development
review process. Additionally, below grade improvements, including but not
limited to, parking and vehicular circulation improvements may be
developed within the required setbacks, if found to be consistent with the
Town's development objectives.
5.19.8 Architectural Improvements and Building Heights
The architectural design guidelines (Chapter 8) discuss several transition tools
that can be used to adapt an existing building to the new character and
architectural quality desired for Lionshead. Given the high visibility of the
buildings on this site and the extent to which they influence the quality of the
experience of passers-by, all future development on the site should be closely
scrutinized for compliance with the applicable architectural design guidelines.
That said, the Evergreen Lodge is located in a transitional area with WMC,
the Library, and Dobson Arena, which tend to have more modern or
institutional architecture. The building will need to have a relationship to
adjacent buildings and pedestrian corridors. With the addition of the land
acquired from the Vail Valley Medical Center, the Evergreen Lodge has the
opportunity to step building mass down towards West Meadow Drive in a
north/south orientation. Building mass should step down from the South
Frontage Road to the south boundary of the Evergreen Lodge property.
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The building on the exchange parcel should step down to a maximum of
four or five stories with complementary roof forms to achieve a more
pedestrian scale building, consistent with the west wing of the medical
center (see figure 3), and subject to design review. The final building
massing, scale and form shall be determined during the development
review process.
5.19.9 Public Transit Stop
A public transit stop is presently located east of the `"i�af US Bank Building,
across the street from the Town Municipal offices. Through the future
redevelopment of the Evergreen Lodge and the Vail Valley Medical Center, an
opportunity exists to potentially relocate the transit stop to a more optimal
location.
V. BACKGROUND
The Evergreen Lodge was previously zoned Special Development District No. 14 with
an underlying zoning of High Density Multiple -Family. The Special Development District
(SDD) was established via Ordinance No. 5, Series of 1986. The SDD permitted 128
accommodation units, 19 dwelling units, a restaurant, lounge, spa, and meeting
room/conference facility space.
On December 20, 2005, Resolution No. 23, Series of 2005, was approved by the Vail
Town Council amending the Lionshead Redevelopment Master Plan to include detailed
plan recommendations for the Evergreen Lodge site and amend the boundaries of the
Lionshead Study Area. Additionally, Ordinance No. 30, Series of 2005, was adopted
establishing Lionshead Mixed Use 1 District zoning for the Evergreen Lodge parcel.
On August 10, 2015, the Planning and Environmental Commission held a worksession
to begin discussion regarding the proposed master plan amendment application. As a
result of the worksession and public comment, a number of questions and issues were
raised.
On September 14, 2015, the Planning and Environmental Commission held a
worksession to continue discussions regarding the proposed master plan amendments.
As an outcome of the worksession, the Commission voted unanimously to continue the
public hearing.
On September 28, 2015, the Planning and Environmental Commission held a
worksession to continue discussions regarding the proposed master plan amendments.
In sum, the Commission recommended a number of changes be made to the
amendments to provide less specificity with regard to certain plan recommendations.
The Commission's preference was to have document more general in nature while still
proposing possible or potential options and solutions.
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On October 26, 2015, the Planning and Environmental Commission held a public
hearing on the request to amend the Lionshead Redevelopment Master Plan regarding
the future redevelopment of the Evergreen Lodge at Vail. Upon final review, the
Commission voted unanimously to forward a recommendation of approval of the
proposed amendment to the Vail Town Council.
VI. APPLICABLE PLANNING DOCUMENTS
Staff believes that the following provisions of the Vail Town Code are relevant to the
review of this proposal:
TITLE 12: ZONING REGULATIONS
Article 12-7H Lionshead Mixed Use 1 (LMU-1) District (in part)
12-7H-1: PURPOSE:
The Lionshead mixed use 1 district is intended to provide sites for a mixture of multiple -
family dwellings, lodges, hotels, fractional fee clubs, timeshares, lodge dwelling units,
restaurants, offices, skier services, and commercial establishments in a clustered,
unified development. Lionshead mixed use 1 district, in accordance with the Lionshead
redevelopment master plan, is intended to ensure adequate light, air, open space and
other amenities appropriate to the permitted types of buildings and uses and to maintain
the desirable qualities of the zone district by establishing appropriate site development
standards. This zone district is meant to encourage and provide incentives for
redevelopment in accordance with the Lionshead redevelopment master plan.
This zone district was specifically developed to provide incentives for properties to
redevelop. The ultimate goal of these incentives is to create an economically vibrant
lodging, housing, and commercial core area. The incentives in this zone district include
increases in allowable gross residential floor area, building height, and density over the
previously established zoning in the Lionshead redevelopment master plan study area.
The primary goal of the incentives is to create economic conditions favorable to
inducing private redevelopment consistent with the Lionshead redevelopment master
plan. Additionally, the incentives are created to help finance public off site
improvements adjacent to redevelopment projects. With any
development/redevelopment proposal taking advantage of the incentives created
herein, the following amenities will be evaluated: streetscape improvements,
pedestrian/bicycle access, public plaza redevelopment, public art, roadway
improvements, and similar improvements.
LIONSHEAD REDEVELOMENT MASTER PLAN
2.3 Policy Objectives
The Town Council adopted six policy objectives on November 4, 1996 to outline the
important issues to be addressed in the master plan and to provide a policy framework
for the master planning process.
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2.3.1 Renewal and Redevelopment
Lionshead can and should be renewed and redeveloped to become a warmer,
more vibrant environment for guests and residents. Lionshead needs an
appealing and coherent identity, a sense of place, a personality, a purpose, and
an improved aesthetic character.
2.3.2 Vitality and Amenities
We must seize the opportunity to enhance guest experience and community
interaction through expanded and additional activities and amenities such as
performing arts venues, conference facilities, ice rinks, streetscape, parks and
other recreational improvements.
2.3.3 Stronger Economic Base Through Increased Live Beds
In order to enhance the vitality and viability of Vail, renewal and redevelopment in
Lionshead must promote improved occupancy rates and the creation of
additional bed base ("live beds" or "warm beds') through new lodging products.
Live beds and warm beds are best described as residential or lodging rooms or
units that are designed for occupancy by visitors, guests, individuals, or families
on a short term rental basis. In order to improve occupancy rates and create
additional bed base in Lionshead, applications for new development and
redevelopment projects which include a residential component shall provide live
beds in the form of accommodation units, fractional fee club units, lodge dwelling
units, timeshare units, attached accommodation units (i.e, lock -off units), or
dwelling units which are included in a voluntary rental management program and
available for short term rental. Further, it is the expressed goal of this Plan that
in addition to creating additional bed base through new lodging products, there
shall be no net loss of existing live beds within the Lionshead Redevelopment
Master Plan study area.
2.3.4 Improved Access and Circulation
The flow of pedestrian, vehicular, bicycle and mass transit traffic must be
improved within and through Lionshead.
2.3.5 Improved Infrastructure
The infrastructure of Lionshead (streets, walkways, transportation systems,
parking, utilities, loading and delivery systems, snow removal and storage
capacity) and its public and private services must be upgraded to support
redevelopment and revitalization efforts and to meet the service expectations of
our guests and residents.
4.13 Live Beds
The maintenance, preservation, and enhancement of the live bed base are critical
to the future success of Lionshead and as such, special emphasis should be
placed on increasing the number of live beds in Lionshead as the area undergoes
redevelopment. The Lionshead area currently contains a large percentage of the
Town's overall lodging bed base. The bed base in Lionshead's consists of a
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variety of residential and lodging products including hotels, condominiums,
timeshares and hybrids of all three. The vast majority of live beds in Lionshead
are not accommodation units in hotels, but instead, in dwelling units in residential
condominiums such as the Vail 21, Treetops, Antlers Lodge, Lion Square Lodge,
Lifthouse Lodge, Landmark Tower and Townhomes, Lionshead Arcade, and
Montaneros, all of which have some form of rental/property management program
that encourages short term rental of dwelling units when the owners are not in
residence. It has been the experience in Lionshead that condominium projects
which include a voluntary rental management program have occupancy rates
which exceed the occupancy rate of hotel products, and therefore tend to provide
more live beds and produce more lodging tax revenues to the Town. Applications
for new development or redevelopment which maintain, preserve, and enhance
the live bed base in Lionshead have a significantly greater chance of approval in
the development review process than those which do not.
4.13.1 Live Bed Definition
Pursuant to Policy Objective 2.3.3, live beds (and warm beds) are defined
as residential or lodging rooms or units that are designed for occupancy
by visitors, guests, individuals, or families, on a short term rental basis. A
live bed may include the following residential products: accommodation
units, fractional fee club units, lodge dwelling units, timeshare units,
attached accommodation units (i.e., lock -off units), and dwelling units
which are included in a voluntary rental management program and
available for short term rental.
4.13.2 Location of Live Beds
Live beds should be located in Lionshead pursuant to the Lionshead
Mixed Use 1 and 2 zone districts. All properties within Lionshead, when
developing or redeveloping and providing new residential or lodging
products, should provide live beds as defined herein.
4.13.3 Hotel -types of Services and Amenities
To aid in the furtherance of Policy Objective 2.3.3 of the Plan, the creation
of additional live beds should include hotel -types of services and
amenities. Such services and amenities may include, but not be limited
to, the operation of a front desk, registration/reservation capabilities,
recreational amenities, guest drop-off, on-site management, etc. These
types of services and amenities in multiple family residential dwellings will
increase the likelihood that the dwelling units will be made available for
short term occupancy and help to promote improved occupancy rates.
4.13.4 Review of New Development and Redevelopment Projects
The Planning and Environmental Commission shall consider the policies
and direction given by this Plan with respect to live beds when reviewing
new development and redevelopment projects in Lionshead. Applications
for new development or redevelopment shall maintain the live bed base in
Lionshead. Applications for new development and redevelopment which
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enhance the live bed base have a significantly greater chance of approval
in the development review process than those which do not. A proposal's
adherence to the policies contained in the adopted master plan will be one
of the factors analyzed by staff, the Planning and Environmental
Commission (PEC), the Design Review Board (DRB), and the Town
Council (as applicable) in determining whether to approve or disapprove
the specific proposal.
VAIL LAND USE PLAN
CHAPTER II — LAND USE PLAN GOALS /POLICIES:
The goals articulated here reflect the desires of the citizenry as expressed through the
series of public meetings that were held throughout the project. A set of initial goals
were developed which were then substantially revised after different types of opinions
were brought out in the second meeting. The goal statements were developed to reflect
a general consensus once the public had had the opportunity to reflect on the concepts
and ideas initially presented. The goal statements were then revised through the review
process with the Task Force, the Planning and Environmental Commission and Town
Council and now represent policy guidelines in the review process for new development
proposals. These goal statements should be used in conjunction with the adopted Land
Use Plan map, in the evaluation of any development proposal.
The goal statements which are reflected in the design of the proposed Plan are as
follows:
1. General Growth/ Development
1.1 Vail should continue to grow in a controlled environment, maintaining a balance
between residential, commercial and recreational uses to serve both the visitor and
the permanent resident.
1.2 The quality of the environment including air, water and other natural resources
should be protected as the Town grows.
1.3 The quality of development should be maintained and upgraded whenever
possible.
1.13 Vail recognizes its stream tract as being a desirable land feature as well as its
potential for public use.
3. Commercial
3.1 The hotel bed base should be preserved and use more efficiently.
3.2 The Village and Lionshead areas the best location for hotels to serve the future
needs of destination skiers.
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3.3 Hotels are important to the continued success of the Town of Vail, therefore
conversion to condominiums should be discouraged.
3.4 Commercial growth should be concentrated in existing commercial areas to
accommodate both local and visitor needs.
4. Village Core/ Lionshead
4.1 Future commercial development should continue to occur primarily in existing
commercial areas. Future commercial development in the Core areas needs to be
carefully controlled to facilitate access and delivery.
4.2 Increased density in the Core areas is acceptable so long as the existing
character of each area is preserved through implementation of the Urban Design
Guide Plan and the Vail Village Master Plan.
4.4 The connection between the Village Core and Lionshead should be enhanced
through:
a. Installation of a new type of people mover.
b. Improving the pedestrian system with a creatively designed connection,
oriented toward a nature walk, alpine garden, and/or sculpture plaza.
c. New development should be controlled to limit commercial uses.
5. Residential
5.1 Additional residential growth should continue to occur primarily in existing,
platted areas and as appropriate in new areas where high hazards do not exist.
5.2 Quality time share units should be accommodated to help keep occupancy rates
up.
5.3 Affordable employee housing should be made available through private efforts,
assisted by limited incentives, provided by the Town of Vail, with appropriate
restrictions.
5.4 Residential growth should keep pace with the market place demands for a full
range of housing types.
5.5 The existing employee housing base should be preserved and upgraded.
Additional employee housing needs should be accommodated at varied sites
throughout the community.
VII. CRITERIA
Amendments to the Lionshead Redevelopment Master Plan require a public hearing
review process as outlined in Section 12-3-6 of the Town Code. If approved,
amendments are adopted by the passage of a resolution by the Vail Town Council.
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According to the Lionshead Redevelopment Master Plan, amendments to the Master
Plan must address the following review criteria:
How have conditions changed since the plan was adopted?
The Lionshead Redevelopment Plan was first adopted in 1998. Since its original
adoption, the Plan has been amended several times. To date, the Plan has served the
community well as more than twenty redevelopment projects have been completed
within the Lionshead Study Area since 1998. As a result of these redevelopment
projects, the community and property owners within Lionshead have been progressing
incrementally towards achieving the six development objectives prescribed within the
Plan. Undoubtedly, the Plan has been a success.
A number of conditions affecting the community and those properties governed by the
Lionshead Redevelopment Master Plan have changed since the Plan's adoption in
1998. Those conditions include:
• A dramatic rise in real estate value has occurred.
• The local, regional, national and global economies were impacted by the Great
Recession.
• The Vail community experienced a more than $2.513 town -wide redevelopment
and renaissance.
• The Vail Valley Medical Center adopted a master facilities plan and is currently
underway with a +/- $125M redevelopment project.
• A land exchange affecting the boundary lines and site area configurations of the
Vail Valley Medical Center and Evergreen Lodge has been initiated.
• A need to complete South Frontage Road traffic circulation improvements in the
immediate vicinity of the Evergreen Lodge, Vail Valley Medical Center Campus
and the Town of Vail Municipal site has been identified.
• The effectiveness and relevancy of the economic incentives identified nearly
twenty years ago and subsequently adopted in the 1998 Lionshead
Redevelopment Master Plan have changed (i.e. grfa/dwelling unit per acre ratio)
• Vail's annual summer and winter guest visitation has grown to more than 1.2M
guests in the summer and 1.7M skier visits in the winter, respectively.
• Real estate buyer preferences and expectations have evolved and changed
since 1998.
• The advent of VRBO and AirBnB along with other aspects of the new and
evolving sharing economy has altered the face of the short-term
accommodations market.
How is the plan in error?
The plan, as adopted, and as it governs the redevelopment of the Evergreen Lodge, is
not in error. The demonstration of plan error, however, is not a requirement of a master
plan amendment review and approval process. Instead, it is but one of three possible
reasons for approving a master plan amendment.
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How would an addition, deletion, or change to the plan be in concert with the plan
in general?
The 1998 Lionshead Redevelopment Master Plan identifies six fundamental design or
development objectives. Each of the objectives is aimed at addressing and responding
positively to certain shortcomings of the existing conditions of the physical and built
environment within the Lionshead area. Upon adoption of the master plan, procedures
were put in place to allow for future amendments to occur to the Plan throughout its
useful lifetime. To date, a number of amendments have been approved and adopted.
In each instance, the amendments did not fundamentally change or alter the six
development objectives originally adopted with the Plan. Instead, the amendments
served to further ensure that each of the objectives would be achieved.
The additions, deletions, and changes proposed to the Chapter 5, Detailed Plan
Recommendations, of the Lionshead Redevelopment Master Plan for the Evergreen
Lodge are in concert with the Plan and its development objectives. For instance, the
following list of detailed plan recommendations demonstrates the how the Plan remains
in concert with the development objectives:
• 128 accommodation units are being preserved on the Evergreen Lodge site.
• Improvements are recommended for South Frontage Road traffic circulation.
• On site loading and delivery is being provided within the future structure and off
site delivery truck maneuvering will be eliminated.
• A north/south pedestrian connection between West Meadow Drive and the
South Frontage Road will be accommodated.
• Improvements and enhancements to the Middle Creek stream corridor and
riparian areas are being preserved.
• The redevelopment of the existing Evergreen Lodge shall comply with the
adopted development standards and design guidelines established for
Lionshead.
VIII. PLANNING AND ENVIRONMENTAL COMMISSION RECOMMENDATION
The Town of Vail Planning and Environmental Commission forwards a
recommendation of approval, as presented, of the proposed amendments to the
Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and
Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the
Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South
Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details
in regard thereto. The recommendation of approval is based upon the Commission's
review of the proposed amendments, as amended over the course of the public hearing
process and the finding that the applicant has demonstrated to the satisfaction of the
Commission that conditions within the Lionshead Study Area have changed since the
original adoption of the master plan and that the requested additions, deletions, or
changes to the plan are in concert with the adopted development objectives, outlined in
Section VII of the memorandum dated October 26, 2015.
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Should the Town Council choose to approve the proposed amendments, as
recommended, the Commission recommends that the Town Council place the following
condition upon the approval:
1. The master plan amendment (PEC140044) shall become effective upon the date
that a proposed resubdivision application for the land exchange between the Evergreen
Lodge at Vail and the Vail Valley Medical Center is reviewed and approved by the Town
of Vail and the resubdivision map is duly recorded by the applicant or their agent at the
Office of the Clerk and Recorder of Eagle County, Colorado. This conditional approval
shall expire on December 31, 2020 (expiration date) unless the resubdivision map is
recorded as required prior to the expiration date.
IX. ATTACHMENTS
Attachment A - Written response to the letter from the Vail Homeowners
Association Inc., dated September 14, 2015.
Attachment B - Evergreen Lodge Master Plan Figures
Attachment C - Town of Vail Planning and Environmental Commission
Meeting Minutes
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Vail Homeowners Association. Inc.
P.O. Box 238
Vail, Colorado 81658
vha@vail.net
October 15, 2015
Dear Mr. Jim Lamont,
The purpose of my letter is to provide you with a written response to the questions you raised on behalf
of the Vail Homeowners Association, Inc. with regard to the review of the proposed Lionshead
Redevelopment Master Plan amendment for the Evergreen Lodge. The responses are highlighted in
italic text below:
Will the Evergreen master plan amendment provide the same level of design detail as that provided
by the VVMC (master plan), if not, why not?
The master plan amendment is proposed to include an appropriate amount of design level detail to be
consistent with the intended purpose of Chapter 5, Detailed Plan Recommendations as outlined in the
Lionshead Redevelopment Master Plan. According to Chapter 5,
"The intent of this Chapter... and the Master Plan as a whole... is to identify important
functional relationships and visual objectives within the District and to propose a
framework for the long-term redevelopment of Lionshead. The document does not
intend to limit or eliminate ideas relating to specific parcels; any proposals consistent
with this framework should be considered even if they are not anticipated in this
document."
For consistency purposes, and to ensure the overall success of the master plan document, the Town staff
will continue to recommend that the proposed amendment contains the appropriate amount of design
level detail. This approach has proven to be successfully in the redevelopment of nearly twenty
properties throughout the District during the past 10 —12 years.
What is the bulk, mass and height profile as the Evergreen stair steps from the South Frontage Road
to the West Meadow Drive? What is the grade and relationship to West Meadow Drive of the plaza
proposed to cover the VVMC surface Parking lot, shown in the Evergreen graphic presented to the
PEC?
12/11/2015
A diagrammatic profile is currently being created to illustrate the conceptualized bulk, mass and building
height of development on the site. The profile will be incorporated into the final master plan
amendment. As presently proposed, the height of any future structure on the site shall be consistent
with the bulk, mass and height limitations prescribed within the Lionshead Mixed Use —1 zone district
(82.5 feet maximum/71 feet maximum average). It is recommended that the building height, bulk and
mass steps down to 4 to 5 stories maximum as it approaches Lot 10 and West Meadow Drive. This
height is consistent with the height of the Vail Valley Medical Center on the adjoin parcel. The final
proposed bulk, mass and building height is subject to design review at the time of development plan
approval.
As currently conceptualized, the pedestrian and landscaped plaza covering the surface parking lot at
VVMC is indicated to be approximately 14 feet to 16 feet in height. The final height determination, if
proposed and built, has yet to be determined. Similar to many other aspects of any future
redevelopment proposal, the plaza is subject to design review at the time of development plan approval.
If the Evergreen was to assume control of the Town owned Lot 10, what would be the intended use?
The speculative nature of the question makes is difficult to answer. Any answer to the question would
itself be nothing more than speculation as the owner of the Evergreen has not expressed an interest or
desire to assume control of the Town owned Lot 10. The Town has indicated, in very general terms, that
any future use of Lot 10 would need to be a public/quasi-public use and demonstrate a public benefit to
the community.
What is the treatment of Middle Creek including the width of the existing and proposed stream
setbacks and any required restoration?
Middle Creek is an identified tributary of Gore Creek. As such, the existing watercourse setbacks for
development are 30 feet from the centerline of the water way. Further, development is prohibited within
the delineated 100 -year floodplain. No changes to the watercourse setbacks are proposed in the master
plan amendment.
A development application for future redevelopment of the Evergreen site has not been submitted for
review. As such, it is difficult to determine what, if any, direct impacts of development require mitigation
at this time. At a minimum, however, the town staff is recommending that additional language be
added to the master plan obligating the Evergreen owner to comply with any stream health initiatives,
policies, and/or regulations that are adopted town -wide as the community moves forward on improving
and further enhancing water quality within Gore Creek.
Is it a prudent decision to place a hotel structure immediately adjacent to the proposed VVMC
heliport?
12/1/2015
Yes. The Town of Vail, the Vail Valley Medical Center and the Evergreen Lodge have cooperatively
analyzed and study the feasibility of siting an emergency helipad on the VVMC campus. The analysis and
study was completed by independent, qualified emergency helicopter consultants as part of an extended
public hearing process. Modifications and accommodations were made to the 2015 VVMC Master Plan
recommendations and are similarly being proposed and recommended in the Evergreen Master Plan
Amendment. Additional review and analysis will be required prior to the adoption of any development
plan approval for the VVMC campus and/or the Evergreen Lodge.
Does the proposed Evergreen amendment preclude an enclosed sky bridge link between the
Evergreen and Town of Vail Municipal sites?
No, the Evergreen Master Plan Amendment does not preclude on enclosed sky bridge link between the
Evergreen and the Town of Vail Municipal sites.
Does the Evergreen amendment foreclose the redevelopment opportunities for the Town of Vail Civic
Center Site, as has been made public in Town Council deliberations?
No, the Evergreen Master Plan Amendment does not foreclose the redevelopment opportunities for the
"Town of Vail Civic Center Site" as the area conceptualized for Civic Center improvements does not
include any privately owned parcels of land such as the Evergreen Lodge property.
Has the applicant and the Town made contact with the Vail International Building Condominium
Association and other adjacent property owners with respect to the proposed master plan
amendments?
Public notice of the proposed master plan amendment has been provided subject to the Vail Town Code
12/1/2015
Town of Vail Stream Tract
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12/1/2015
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12/1/2015
SOUTH FRONTAGE
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12/1/2015
4- Stories
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Setback
NTS
0 PLANNING AND ENVIRONMENTAL COMMISSION
TOWN OF VAR August 10, 2015, 1:00 PM
Vail Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
Call to Order
Members Present: Brian Gillette, Henry Pratt, Dick Cleveland, Kirk Hansen, John Ryan
Lockman, John Rediker, Webb Martin
Members Absent
2. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead
Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master
Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations
for the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1,
Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044)
Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group
Planner: George Ruther
Action: Table to September 14, 2015
Motion: Rediker Second: Hansen Vote: 7-0-0
Community Development Director George Ruther made a presentation as per staff
memorandum and gave a brief history of the Lionshead Redevelopment Master Plan.
Today's meeting is intended to be a work session to discuss possible amendments to the
Lionshead Redevelopment Master Plan. The amendments being proposed are in response to
changes in conditions as it relates to the Evergreen Lodge and improvements being proposed
by the adjacent property owner.
The original adoption of the Lionshead Redevelopment Master Plan did not include properties
that did not want to be included in the initial study area. In 2004/2005 the Evergreen property
applied to be included in the Master Plan area. The initial 6 primary goals of this plan were
applicable to this particular property, the one piece of the master plan that was not current or
consistent for this property was chapter 5 which is the detailed master plan recommendations.
This is the chapter in the plan where recommended improvements are located if a
redevelopment of a property were to happen.
The Commission is beginning asked to help outline and identify development goals for the
Evergreen Lodge and the community expectations for this amendment.
Commissioner Gillette inquired the community goals as associated with the hospital. Where are
these goals outlined?
Ruther responded that the goals came from other town master plan, land use plan,
transportation master plans, etc. Expectations the town & community have identified for the
Evergreen Lodge to date include preservation of the hotel use, pedestrian conflicts, vehicular
access, middle creek impacts, etc.
Dominic Mauriello, Mauriello Planning Group representing the applicant introduced the owner
12/1/2015
representatives Peter Knobel & Sharon Cohn. Dominic then indicated that he would be able to
have additional answers to Commissioner Gillette's question as outlined above. He recognized
that the board membership has changed and he didn't account for that while preparing his
presentation.
Of particular note, this is an application to amend the Lionshead Redevelopment Master Plan
and that this does not include any development plans at this time. The development plan will be
submitted at a later date and reviewed for compliance with the Master Plan.
Dominic presented an overview of the location of the Evergreen, 128 hotel rooms, 19 private
condos (dwelling units), food & beverage component, underground parking, surface parking,
location of middle creek, pedestrian access from evergreen to meadow drive.
Dominic reviewed the ongoing discussions between the ownership of the Evergreen and Vail
Valley Medical Center regarding a possible land exchange. This has been a very cooperative
effort between the two parties and expects this deal will be finalized in 4 to 5 months. This land
trade will ease some of the private covenants that exist on the hospital property that will allow
for the expansion. This exchange allows for VVMC to be able to exchange their front door from
Meadow Drive to South Frontage Road.
Dominic reviewed results of a 2 -day charrette presented by Evergreen and open to the
community. This provided an opportunity for the public to see what the development goals are
for the Evergreen. The proposed design concept includes 128 hotel rooms, new round -abouts,
85+ residential condos, 8-20 employee housing units, food & beverage element, meeting
rooms, lobby & amenities. Specifically noted is that there is a significant increase of residential
condominiums from the current 19. The applicant believes that most of these units will be
available through a rental program.
Amendments requested through this plan include:
• Section 5.19.1. Pedestrian Access - Updated to recognize the need for pedestrian
connection from South Frontage Road to Meadow Drive.
• 5.19.2 South Frontage Road Improvements and Vehicular Access - No vehicular access
from West Meadow Drive. All vehicular access will be from South Frontage Road.
Recognizes a full size roundabout location.
• 5.19.3 Preservation of Existing Accommodation Units - requires replacement of 128 hotel
rooms. However, allows them to be smaller rooms while providing amenities provide living
area, does not require square footage replacement. Recognizes need for smaller rooms.
Recognizes additional 85+ condos and rental management program as significant lodging
component.
• 5.19.4 Impacts on Middle Creek Streamtract — Recognizing the importance of water quality,
need to address with any redevelopment, need for water quality improvements, opportunity
for pedestrian access.
• 5.19.5 Relationship to VVMC & Lot 10 -Recognizes coordinated planning, helipad
recognition, pedestrian access, lot 10 opportunities, interim planning measures that still
allow for surface parking, construction staging, etc.
• 5.19.6 Service & Delivery - indicates need for secondary service access to evergreen.
• 5.19.7 Setbacks — May allow for shared space and treating these properties as a single site
to allow for zero set backs with VVMC, above & below grade, subject to development
review
• 5.19.8 - Architectural Improvements & Building Heights - recognizes transitional area with
architecture — Dobson, VVMC, Library, Vail International; allows for contemporary
expression of alpine architecture, requires building heights to step down to meadow drive.
12/1/2015
Commissioner Martin asked the applicant why the need for two pedestrian paths.
Mauriello explained that this is what the master plan states today.
Commissioner Hansen asked if the charrette included the pedestrian path and if any of the
pedestrian access is subterranean or is it all above ground.
Mauriello indicated that the paths were included with the charrette and that all of the pedestrian
access will be above ground.
Commissioner Hansen inquired where is emergency access is located.
Mauriello emergency access will be directly off of South Frontage Road.
Commissioner Pratt asked the board if they had any specific questions for the applicant.
Commissioner Gillette asked about the reference to architecture and if it is contrary to what it is
today.
Mauriello stated that he did not believe so. Other properties within this Master Plan have also
been allowed to modify this.
Commissioner Cleveland asked about the current accommodation units vs. existing units not
meeting hotel standards today yet you are talking about making smaller rooms. What is the
difference between current hotel room and the proposed.
Mauriello mentioned the deteriorating quality of the property. He said the applicant will likely
propose smaller room sizes directed toward millennials, diversifying what we have in Vail, the
lobby experience will improve the guest experience. For example, trading desks adm works
spaces in hotel rooms for maybe a more meaningful area where people can hang out and work
elsewhere in the building. Not to forgo that there are another 85+ units that will be in the rental
pool.
Commissioner Hansen inquired as to the product envisioned. You have sporting teams, people
using the hotel. Is this hotel going to have national branding? What is the price point?
Peter Knobel, developer, envisions lower rates with better quality experience. Accommodating
to sports teams, VVMC, etc. Accommodating that group of people that need a shorter term
stay. Range of higher priced rooms for those that want it through the condominiums. We want
everybody to be able to come to this location and not just one demographic. Researched the
brand and Vail is the brand and will be included in this in the name.
Commissioner Rediker asked how many of the current condos are available through the rental
program.
Mauriello explained that there are currently 19 condos in the Evergreen. Six of them are rented
long-term, and 11-12 of the remaining 13 are available through the rental program.
Commissioner Rediker recognized that there are currently no development plans and this is
conceptual. Square footage will be addressed. What is the approximate square footage of the
current hotel rooms?
Mauriello stated that he believes that the total square footage of the 128 hotel rooms is 52,000.
Director Ruther stated that he will get confirmation of total square footage. Believes the 52,000
is too high.
12/1/2015
Commissioner Rediker asked if all hotel rooms are all the same.
Mauriello agreed that the hotel rooms are all the same size.
Commissioner Lockman asked if there is a current relationship between hotel & hospital?
Mauriello stated that people do stay at the Evergreen today that are leaving the hospital.
Similar to other relationships with Sonnenalp & Four Seasons.
Knobel stated that they are in current negotiations with VVMC to be able to provide a location
for education/presentation in addition to being able to continue to provide a location for patients
to stay before or after a being at the hospital.
Commissioner Rediker inquired as to how many stories the proposed hotel would be?
Mauriello stated that the hotel will be 4 stories.
Commissioner Martin asked the same question in relation to the condos.
Mauriello stated that they would be 6-7 stories stepping down in height and grade
Commissioner Rediker inquired as to where the amenities would be located. Would they be in
the hotel building or in condo.
Knoble stated that they expect to have 2 pools, 2 restaurants with one located in each building.
The applicant is also envisioning more of a plaza between VVMC & the Evergreen.
Director Ruther stated that while these are all great questions and all great input but asked that
the conversation continue by focusing on bigger picture, master planning type issues. As we
continue, a lot of these questions will be answered. The goal today is to understand what the
higher level expectations of the community are when it comes to development objectives for
the site. What are the community impacts, what shared opportunities exist, parking, loading &
delivery, traffic, flow, etc?
Commissioner Pratt opened the floor to public comment.
Tom Braun, representing Vail Valley Medical Center stated that they have been working with
Evergreen on this land exchange. At master plan level, he believes this meets the needs &
goals of the VVMC master plan.
Commissioner Martin asked if there is any ongoing dialogue with Vail Resorts.
Tom Braun stated that discussions were ongoing with Vail Resorts.
Jim Lamont, representing Vail Homeowners Association asked what the L-shaped area on the
presentation indicated?
Tom stated that that area is the proposed emergency area in front of the hospital off of South
Frontage Road.
Lamont asked the applicant to explain if you are coming off of the roundabout into the plaza, is
this all at grade? Where does the grade break? Is it along meadow drive?
Mauriello said the entrance is at grade and will terrace down approximately 16 feet.
12/1/2015
Director Ruther recommended that the public should direct the questions to the commission
and not directly to the applicant. Doing so ensures that the discussion is properly recorded on
the tapes for the public record.
Commissioner Pratt asked that Jim ask all of his questions and answers will be provided.
Jim asked the following questions: Are we having shared parking or not having shared parking
with the hospital? If it does, it changes the dynamic of the two properties. If there is joint service
& delivery, what happens to the existing service & delivery areas and how do they get to it
when it's located in two distinct areas. The homeowners association does not believe that this
is the ideal location for the helipad and would like to see the town develop the western portion
of property for this helipad and provide a tunnel for crossing. Are there multiple access points
for the property or only one access off of South Frontage Road. It appears that there is only
one point. Is there still access to West Meadow Drive from the hospital site? Alternative
pedestrian access route being proposed going to include snowmelt? The Vail HOA members
support use of efficient snowmelt. Carbon footprint is not as important as public safety. If lot 10
is going to be used, it should have some sort of public amenity. What kind of public amenities
will be provided for with this application? Commented on the small size of the hotel rooms as
well as the height of the condominiums with neighboring properties. Appreciates the move to a
more modernistic design. However this design weds more with the Solaris style of architecture
then the modern style being proposed. Is this presentation going to be available on the Town's
website?
Commissioner Pratt closed public comment.
Commissioner Pratt commented that today's session is on background, we can't get bogged
down in the minutia of the details. We need to be taking a look at the bigger picture, streamtract
impairments, etc. He stated he agrees with comments on the helipad. All of these issues will be
reviewed & addressed when the development plan comes in. Today we are looking at a master
plan in the true sense of a master plan. We will ask the applicant to address your questions at
the next meeting.
Commissioner Cleveland suggested that each item being proposed be addressed one at a time
and not just allow for comments.
Ruther suggested the preference to finding out what the bigger picture issues are so they can
be addressed. Agrees that each amendment item needs to be addressed and reviewed, but the
specifics will be addressed as this application moves forward.
Commissioner Pratt asked the commission to express any specific hot -buttons with this
application.
Commissioner Lockman stated that he is impressed with layout and plan. Likes the pedestrian
access improvements. Concerned about increased number of condos and how this will impact
the rental pool. Concerned with effect to neighbors on the west. Believes that shared parking is
huge, but needs to know what this look likes and it needs to be a well thought out plan. Service
& Delivery how do you share this and who gets access to what?
Commissioner Hansen stated that this is impressive. A couple of things peaked interested and
that is the access to a community meeting room wherever that may be located. An art center
will be developed at some time in the future. Is the heliport safe? It's either safe or it's not and
you hire a consultant to determine the safety. The right team on this and positively impressed so
far.
Commissioner Cleveland believes that this is an idea. Master plans are not ideas. What we are
looking at is an idea. We need to make sure that the master plan meets the needs for which
they are established. Evergreen is going to be redeveloped & it was moved into the LRMP
which allows for greater development rights and sees no issues with more development
opportunities. Lot 10 there may be a solution to some of these problems may lie with Lot 10. It
should be in the mix and be an integral part of this project. Expressed concerns about the
streams. Vail has typically focused on skiing and not our streams. We have the opportunity to
12/1/2015
protect Middle Creek and concentrate on this option. VVMC hospital plan has been decided and
we shouldn't be debating this with this application. Need to focus on the Evergreen and the
cooperation between the two properties or 3 properties.
Commissioner Rediker stated that he is in agreement with comments previously made by
Commissioner Cleveland and that we should be looking at this as a master plan and keep the
discussion broad and not specific to a development. Look at how it should be developed within
our current guidelines. How can we best protect Middle Creek & enhance this streamtract. Does
not support path next to stream as it may create a negative impact by creating more traffic flow
along. Traffic flow along frontage road is a concern. Concerned with separate loading & delivery
access to the west of roundabout where it may clog traffic. We also need to protect the number
of hotbeds and the proposed amendments headed in the right direction. Concerned about the
modifications to the changing the language of GRFA in the master plan. Eliminating this
language may not meet the goals of what is going on in town.
Commissioner Martin stated that he is excited about the concept, idea, affordable demographic.
Excited for the potential affordable restaurant. Cannot comment on Lot 10, that's a council
decision on what is done with the agreement. Master plan needs to have positive impact on
streamtract and that there should be no path next to stream. Agrees with Commissioner
Cleveland shared services option should be explored further. Concerned increased density and
impact on traffic.
Commissioner Gillette stated he agrees with Commissioner Cleveland and would take if further,
that the master plan we are amending went too far. We should be backing up and relying more
heavily on the original plan that isn't specific to this site. Amending this plan with site specific
constraints, traffic, pedestrian and not worry about square footage to hotel, architectural
features, etc. Then allow for development plan to meet the criteria of this master plan. Too
detailed already. Proposal is fantastic but we need scale this back and deal with more of this
with the development plan. Explore how we can improve traffic around our streams. This is an
asset.
Commissioner Pratt agree with Commissioner Cleveland's comments. Getting back into the
master plan and not turning it into a development plan. Danger with graphics is bogging down
people with details. Distracted us today with our job today which is amending the master plan.
Loading & delivery combining is a great concept. However, when they are in two distinct
locations, this is going to be difficult to achieve. Setbacks/stepdowns should go both ways both
off of West Meadow Drive as well as South Frontage Road. Believes the project is a good one
and the concept is fine. Pedestrian access improvements North to South are needed, skeptical
to eliminate the path between hospital and Skaal hus. We need to look at a sidewalk along
frontage road. MP for VVMC has been submitted & approved there is no application to change
that. We need to focus on the masterplan on the Evergreen modifications. Mr. Lamont has
asked for 2 minutes of rebuttal and will make an exception to grant that.
Lamont asked when you look at the hospital master plan as you call it, it is very detailed. We no
longer do Special Development Districts, we do amendments to master plans. Peter is headed
in the right direction. Should be able to present the same detail in this amendment as was
allowed at VVMC.
Commissioner Pratt excused himself for the remainder of the meeting due to a prior
commitment. He departed the meeting at 2:40pm.
3. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code,
to allow for the future development of Employee Housing Units on the Chamonix parcel located
at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1, and
setting forth details in regard thereto (PEC150019).
Applicant: Town of Vail Community Development Department
Planner: George Ruther
Action: Table to August 24, 2015
Motion: Cleveland Second: Martin Vote: 6-0-0 (Pratt had left the
meeting)
12/1/2015
4. A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12-
9C-3, Conditional Uses, Vail Town Code, to amend the approved development plan for the
private school to establish the appropriate dimensional standards for a proposed employee
housing unit (Headmasters House), a permitted use in the General Use (GU) Zone District,
located at 3000 Booth Falls Road/Lot 1, Vail Mountain School, and setting forth details in
regard thereto. (PEC150011)
Applicant: Vail Mountain School, represented by Mauriello Planning Group
Planner: Jonathan Spence
Action: Table to August 24, 2015
Motion: Cleveland Second: Martin Vote: 6-0-0 (Pratt has left the
meeting)
5. Informational Update
1. Planning and Environmental Commission training — Matt Mire Town Attorney
Matt Mire provided legal training to the board as required by the Town's insurance provider,
CIRSA. Review of Legislative vs. Quasi -Judicial proceedings were reviewed as well as
policies & protocols for each member was reviewed. Proceeding review of office hours & best
way to reach him. Handbooks handed out for appointed officials... provided by CML — roles &
responsibilities.
2. Gore Creek Strategic Plan Update—Seth Mason
Seth Mason of Lotic Hydrological, presented information to the commission that will be utilized
in the creation of the Gore Creek Strategic Plan. This plan will be presented to the Commission
at the September 14, 2015 meeting for a recommendation to the Vail Town Council.
6. Adjournment
Motion: Cleveland Second: Lockman Vote: 6-0-0 (Pratt had left the meeting)
The applications and information about the proposals are available for public inspection
during regular office hours at the Town of Vail Community Development Department, 75
South Frontage Road. The public is invited to attend the project orientation and the site
visits that precede the public hearing in the Town of Vail Community Development
Department. Times and order of items are approximate, subject to change, and cannot be
relied upon to determine at what time the Planning and Environmental Commission will
consider an item. Please call (970) 479-2138 for additional information. Sign language
interpretation is available upon request with 48-hour notification. Please call (970) 479-
2356, Telecommunication Device for the Deaf (TDD), for information.
12/1/2015
CPLANNING AND ENVIRONMENTAL
TOWN Of VA L l COMMISSION September 14, 2015, 1:00 PM
Vail Town Council
Chambers
75 S Frontage Road W - Vail, Colorado
Call to Order
Members Present: Henry Pratt, Brian Gillette, John Rediker, Webb Martin, Kirk
Hansen, John Ryan Lockman
Members Absent: Dick Cleveland
2. A request for a recommendation to the Vail Town Council for the adoption of the
Strategic Plan for Water Quality Improvements on Gore Creek. (PEC150027)
Applicant: Town of Vail
Planner: Kristen Bertuglia
Action: Table to October 12, 2015
Motion: Rediker Second: Hansen Vote: 6-0 (Cleveland absent)
Kristen Bertuglia made a presentation as per the staff memorandum. Kristen introduced
the town's water quality consultant, Seth Mason of Lotic-Hydrological.
Seth presented the draft Strategic Plan to the commission as per the information
provided in the packet.
Commissioner Gillette asked why the high priority projects were more geared toward
infiltration and not stopping the pollutants. He also asked if there was a way the town
could ban specific pesticides.
Seth clarified that there are few site specific projects as a result of the geography. To
be effective and reduce most of the impact, it is best to move from upstream to
downstream. Seth also clarified that because of the Colorado Pesticide Applicators Act
the town is limited and does not have the ability to ban specific product use. The town
can enforce the use of the pesticide to ensure that it is being applied according to the
instructions on the product. There are significant legal hurdles to clear before any type
of bans can be put into place.
Commissioner Rediker asked about the impact of some of the regulations
recommended and how do they connect to the reduction of pollutants and can this be
measured?
Seth responded that the regulations can reduce the number of pollutants being
transported and make a significant change in the health of the river.
Commissioner Hansen asked for comments on the 303D list as he attempted to access
this information online. How long has this list been in place and is the terminology
"impacted" a technical term for the list? Who compiles the list and how often is it
updated? Commissioner Hansen also asked if other mountain communities similar to
Vail are listed as well.
12/1/2015
Seth responded that the 303(d) list is compiled through the Water Quality Assessment
Report. He did clarify that this list does list rivers/streams as "impaired" and they do use
this term as a regulatory term. The list is updated every 2 years by the Colorado
Department of Public Health & Environment. The town is on the list due to the reduction
of macro -invertebrates in the river. There are other communities similar to Vail that are
listed and have very similar problems with aquatic life degradation.
Commissioner Pratt inquired as to the time limit to remove Gore Creek from the 303(d)
list. Has the state implemented any state regulations? What are they?
Seth responded that it is expected to take 10-15 years to implement changes and
reduce impairments. This is not a list that has been in place very long which makes it
difficult to acquire this information. We recommend that the town retain local control
before the state comes in and regulates and they tell you how you should deal with the
impairments. More control locally.
Seth introduced Tambi Katieb to discuss the top 20 recommended actions of the
Strategic Plan.
Commissioner Rediker inquired as to the predevelopment planning and review process.
Are you specifically construction activity or storm water management controls after
construction of the site?
Tambi replied that this is focused more on the concept level site management pre -
development site planning.
Commissioner Hansen asked how deep each priority has been reviewed and is there a
budget in place to move forward with the recommendations.
Kristen responded that each priority has been reviewed and budget has been
recommended to the Town Council for review & adoption.
Greg Hall, Public Works Director, clarified that the budget for these projects has been
submitted through the 5 year capital and RETT programs. The Council will be reviewing
these site specific projects over the next several meetings.
Commissioner Gillette finds it hard to make a recommendation when you make very
broad statements. Asked how the commission is expected to evaluate these actions
when they are so broad?
Commissioner Pratt clarified that this is just a step in the process. The
recommendations presented are not code specific and those recommendations will
have to come back to the commission for review & recommendation.
Commissioner Gillette feels that the plan is a bit premature when the town hasn't dealt
with the pollutants yet and that this plan is addressing only half of the problem.
Tambi responded that there is a recommendation to remove the pollutants and the use
of the pollutants. These need significant review internally and legally.
12/1/2015
Commissioner Gillette asked if the commission's job is to include additional items into
the priority list. Why is this not listed in high priority? What do we need to do to get a
legal review so we can understand why we can't ban or eliminate certain pollutants?
Kristen responded that the PEC can certainly identify other priorities within its
recommendation to the Town Council.
Commissioner Pratt commented that the plan is heavy on regulation, outreach &
management. Would like to see more mitigation of pollutant pathways, especially those
coming off of 1-70, in addition to the show projects with stream bank restoration
throughout the town.
Greg Hall clarified that some items are not on the priority list because some of the
projects are already in process. The town is working directly with CDOT regarding
some of the highway issues and the town is already beginning some of these projects
that are not on the priority list.
Commissioner Rediker asked if we are doing a full ERI review for all properties within
or adjacent to the streamtract. What guidelines are we using? State/Federal? ERI more
oriented to projects that may have a larger scale impact on the stream vs. FONSI
process for smaller projects and/or impacts on the stream.
Kristen responded that the ERI review is only currently triggered by staff. We have no
clear guidelines in our town code. We use state & federal guidelines. Will need to
review and increase.
Commissioner Gillette inquired as to what projects in town have been reviewed?
Greg Hall indicated that the Spraddle Creek Subdivision had a full environmental
review prior to approval. Some smaller projects that have been reviewed for water
quality include Solaris, WMC, Safeway, and City Market. Need to make more focused
& prescriptive regulations on water quality.
Commissioner Pratt indicated that education & outreach should have a very high
priority so land owners & developers understand what the regulations are.
Commissioner Gillette asked how the town is handling existing encroachments. Some
encroachments exist through the sale of a property and the new owner is not
responsible for creating the encroachment.
Kristen responded that each encroachment is reviewed individually for solutions. We
have worked with homeowners who have not put in the encroachments and we split the
costs of removing the encroachment or worked with them to remove the encroachment
and by not mowing the area, etc.
Commissioner Martin asked if areas throughout town are identified.
Kristen stated that all areas of town are identified and current.
Commissioner Rediker stated that education and outreach is a very important
component. How much consideration was given to prioritizing education & outreach on
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the use of pesticides & herbicides. Why is that not a high priority?
Kristen stated that this is going to have to be an ongoing priority to provide this
information to our homeowners.
Commissioner Gillette asked if anyone has reviewed the use of the pesticides &
herbicides at the golf course.
Seth responded that there has been a review of golf course maintenance practices and
they certainly have the opportunity to be a large contributor to the degradation. They
are very focused on limiting the amount of chemicals they do apply to the golf course
and is part of their on-going certification. Limited opportunity for large improvements on
the golf course since they are already limiting what they are using. There are more
natural ways of controlling pests & applying fertilizer. Adds a lot to the cost of
maintenance.
Seth commented that if the town really wants to tackle this in a comprehensive way,
you will need to implement as many of the 217 action items as possible. Not just focus
on the top 20 to see measureable improvements.
Commissioner Gillette asked about the site specific projects. How many are on private
vs. public. What are the estimates on the design? Only projects that were important
over a period of time?
Greg Hall stated that $6 million is requested for storm water and $2 million for
restoration of the riparian areas. This is for all public & private projects and only for
projects that will make an impact to stream health. We are looking at a 5-8 year time
frame for completion.
Commissioner Pratt opened the meeting to public comment.
Kristy Hintz cannot see how we can have a plan that doesn't identify CDOT. How does
the highway not have an impact on the health of the stream? CDOT is asking for
enlarged chain up areas. Additionally they were a property that had encroachments and
they have been in compliance for the past 3 years. Since they have stopped trimming
the berm and weeding they have been inundated with noxious weeds. Now have to
start spraying lawn because of noxious weeds. They have asked the town for
assistance of the noxious weeds along the stream tract and the town sent someone to
spray the weeds. Not sure how much more can they be in compliance. Personal
experience within this program has not been positive.
Mary Lapin stated that he is pleased that PEC and the town are taking on this project.
He asked that the plan also consider the feeder creeks such as Middle Creek and Mill
Creek. Each one has specific problems that contribute to problems within Gore Creek.
Mil Creek running off of Vail Mountain is a huge source of problems. Also believes that
by not allowing anything to occur within the 50' of the high water mark. Regulation is
written from 50' from center line of stream. Where this is a problem is areas of Gore
Creek where the creek is over 100' wide so there is no protected area. Change this
regulation for all properties within Gore Creek & feeder creeks. We have been allowing
buildings and impervious surfaces to be built too close to the creek
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Jonathan Stauffer is appalled that we have moved from a gold medal creek to an
impaired creek. I appreciate the time put into this plan and ask that the commission
move with haste to get this plan into action. It has taken some time to get here and it's
going to take a while to clean this up. If people understand what the town is doing and
why, they will get behind this. Agrees that there is a need to get Matt Mire involved
finding out what we can do to prohibit the use of specific chemicals, etc. We can just
focus on what we can't do. Suggests additional funding sources or grant program for
private property owners to come into compliance. This may allow for more expedient
clean-up.
Jim Lamont believes we are missing a step. Prioritization is one thing, sequencing is
another. When the state moved to place gore creek on the impaired list, it initially was
in East Vail. However, they did list the entire stream as impaired. How often and to
what degree the testing is completed? When we truly understand where the outfall
points are, which are point sources of pollution, move to clean these up first and adopt
policies that conform to the agreed upon remediation approach so we build support
throughout the community that we are taking steps in the most hazardous areas 1St. If
those areas bring us into compliance, than maybe no further action is required with the
exception of regulation & maintenance. Comfortable with the intensity of data provided
& believes that it is good that the town cleans up its own properties & restores its own
properties. If we go too far too fast, we will lose the authority & support from property
owners in general. Regulatory should be universal and how we reach that needs to be
flushed out. Most residents feel the highway is the source of the problem and not the
pervious infiltrations.
Commissioner Lockman stated that this was a great presentation. Asked how far does
the commission get into each of these priorities? Overall believes the rules &
regulations can be pretty effective and can have lasting impacts to community. When is
the onus on the developer? Storm water management plan in terms of predevelopment
management. Hard to get to the 20 from 217, recommend to council to approve.
Commissioner Hansen is impressed with the process and leadership provided to move
this forward. Not surprised that with the amount of activity that there have been some
problems. Specific goal is the strategic action plan and helping to formulate this plan.
The need to identify the most impactful correction elements for the 303(d) but what is
also the right thing to do. Be specific as to what the problems are, measurable & timely.
CDOT & Forest Service need to be on the action plan committee because they are part
of the problem and they need to be part of the solution.
Commissioner Rediker stated that he likes the list of priority action plans and would like
to see it modified slightly. Would like to see the list expanded from 20 to 25 items. We
have studied Gore Creek enough to understand that this is a multifaceted problem and
that there isn't a single contributor. Would like to see added to the list: addressing
pesticide/herbicide through rules & regulations or through education & outreach;
understanding that there is a study identifying point sources completed regulating
discharges/eliminating discharges; coordinating with CDOT in identifying their activities
and their impacts on Gore Creek.
Commissioner Martin thanked everyone for all of the work so far. He would like to see a
list of all projects underway and collaboration with CDOT already moving forward. This
information needs to be included with part of the education and outreach. Expand the
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list a bit and add: elevate private property education/outreach. Happy to move forward
and recommend to town council.
Commissioner Gillette stated that he felt that the plan is confusing. The list should be
broader and not so specific. Without the plan we are already moving forward with
projects on public properties. Instead of site specific items, make it broader by
recommending adoption of the Public Works budget that takes care of these issues.
Best management for staff on town projects; code analysis -what is contrary to
protecting the creek and what can we add/change to protect the creek;
education/outreach; need to have legal review so we have a better understanding for
removing pollutants. Is it really impossible? If we can do something, it should be part of
this plan; testing should also be high priority. How will we know if this is effective? Get
rid of specific 20 and come back with a more broad action plan.
Commissioner Pratt agrees with attacking the low hanging fruit first. Sounds like
problem originates in East Vail and sources are highway & spraying of trees. We need
to have regular monitoring, serve to balance out flows (high/low). Add already initiated
projects to list. If we can't control the pesticide product, maybe we can control the
timing and application.
Staff will bring this plan back to the PEC with answers and adjustments to the priority
list. Staff will also look to provide more background on the pesticide use and a legal
understanding.
3. A request for a recommendation to the Vail Town Council for an amendment to the
Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and
Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the
Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South
Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details
in regard thereto. (PEC140044)
Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group
Planner: George Ruther
Action: Table to September 28, 2015
Motion: Gillette Second: Hansen Vote: 5-0 (Cleveland absent, Pratt
absent 4:20)
George Ruther made a presentation as per the staff memorandum and specifically
questions asked by the commission at the previous meeting.
George addressed that the applicant is specifically requesting changes only to Chapter
5 of the Lionshead Redevelopment Master Plan. This chapter does get into the site
specific properties within the Master Plan area. The detailed recommendations include:
Traffic circulation & vehicular access, Pedestrian Connections, Architecture & Physical
Design, and Relationship to Surrounding Buildings, Public Transit, Service & Delivery,
and Building Height & Mass.
Dominic Mauriello and Sharon Cohn, representing the developer, reviewed specific
questions asked at a previous meeting. Review of language section by section was
reviewed as per staff memorandum.
Commission Gillette asked if it would be best to remove the modifications to section
12/11/2015
5.19.3 as it is covered in section 4 and utilize the live bed definition
Dominic stated that the applicant would love to remove this section. However we are
willing to work with these constraints and guarantee that development of hotel rooms
will occur.
Commission Pratt feels uncomfortable with the increase in dwelling units and decrease
in accommodation units. Not comfortable with the specific numbers.
Dominic stated that the current language in the code does allow for these changes.
Commissioner Rediker asked why the language was struck regarding the live bed
definition instead of just striking the language regarding square footage. These are
radical departures from what the language states today.
Dominic stated that the applicant has no problem with adjusting the sentence to
accommodate what we are trying to do as well as guaranteeing that the provisions of
the plan are met. Also a large departure from what is allowed on the property today.
Commissioner Rediker asked if there is anywhere else that we see the GRFA listed in
other areas.
George responded that you will see reference to GRFA in the fractional fee units &
fractional fee development.
Dominic agreed that there needs to be modifications to section 5.19.3 and they will be
brought back to the commission.
Commissioner Pratt departed the meeting at 4:20pm.
Commissioner Rediker opened the floor for public comment.
Jim Lamont stated that a copy of the questions proposed at the last meeting was
provided to the board. Believes there is additional information that needs to be
provided. Urge members of the board to review the latest information from the urban
land institute on the sustainable tourism. Through this update, Jim took away that we
are not providing enough parking and that this is an extremely important opportunity not
to miss. Jim feels that the town needs to look at our current infrastructure before we
look at any modifications to this plan. We are not meeting the standard today for
sustainable tourism, how will we meet it later. We have other things to look at besides
the development potential of the Evergreen Hotel.
Commissioner Gillette would like to see more concrete information from Mr. Lamont.
He had no additional questions & comments on the presentation.
Commissioner Martin comments stand so far with pedestrian access, north south
pedestrian access is important, Lot 10 is an issue for council as to what they want to
do. Generally the language on the existing accommodation units could be changed.
Commissioner Hansen agrees with Commissioner Martins comments. Generally
acceptable to suggested recommendations.
12/1/2015
Commissioner Lockman appreciates Mr. Lamont's comments with regard to future
developments of other sites. Preservation of accommodation units is important.
Otherwise so good so far with the modifications to the plan.
Commissioner Rediker has no major issues with most of the recommendation.
Language needs to be tweaked in section 5.19.3 to preserve unit counts. Appreciate
infrastructure comments and comments on Vail's growth and the concerns about
providing safe environment for guests. Is there a real impact on the number of cars
parked or how dangerous it is going to become should we approve this plan as it is
presented?
Commissioner Martin departed the meeting at 4:40pm. Commissioner Pratt returned to
the meeting at this time.
4. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail
Town Code, to allow for the future development of Employee Housing Units on the
Chamonix parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D,
Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC150019)
Applicant: Town of Vail Community Development Department
Planner: George Ruther
Action: Table to September 28, 2015
Motion: Hansen Second: Gillette Vote: 5-0 (Cleveland, Martin
absent)
5. A request for a recommendation to the Vail Town Council for prescribed regulation
amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend
Title 14, Development Standards, pertaining to the standards for Outdoor Lighting,
and setting forth details in regard thereto. (PEC150028)
Applicant: Town of Vail
Planner: George Ruther
Action: Approve with modification
Motion: Gillette Second: Lockman Vote: 4-1 (Cleveland, Martin
absent, Rediker opposed)
Modifications:
1. Strike Christmas tree reference from the definition and modify the definition.
2. Add Cascade Spa to the reference map of exempt areas
George Ruther presented a history of the proposed amendment and a presentation as
per the staff memorandum.
Commissioner Rediker is concerned with the definition of Decorative Outdoor Lighting
and the enforcement of this ordinance. Stated he did not agree with the 11 pm time and
would like to see it made midnight.
6. A request for a final recommendation to the Vail Town Council of a major amendment
to Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10,
Amendment Procedures, Vail Town Code, to allow for the redevelopment of the
former Cascade Village Theater and Colorado Mountain College property to include
14 dwelling units, one (1) onsite Employee Housing Unit and the preservation 4,087
square feet of existing commercial, retail and office space, located at 1310 Westhaven
12/1/2015
Drive/Cascade Village, and setting forth details in regard thereto. This project was
previously approved most recently in 2007 and expired on June 1, 2015.
(PEC150014)
Applicant: Ultimate Cascade LLC, represented by Mauriello Planning Group
Planner: Jonathan Spence
Action: Table to October 12, 2015
Motion: Gillette Second: Lockman Vote: 6-0 (Cleveland absent)
7. A request for a recommendation to the Vail Town Council on a major amendment to
Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10,
Amendment Procedures, Vail Town Code, to allow a revision to the approved
development plan for the Cornerstone site to facilitate the construction of a tensioned
membrane structure, located at 1300 Westhaven Drive/Unplatted,
(Liftside/Cornerstone) and setting forth details in regard thereto. (PEC140019)
Applicant: Charter Sports, represented by Braun & Associates
Planner: Jonathan Spence
Action: Table to October 12, 2015
Motion: Gillette Second: Lockman Vote: 6-0 (Cleveland absent)
8. Approval of Minutes
August 42015PECMeetingResults
Action: Approve
Motion: Rediker Second: Lockman Vote: 6-0 (Cleveland absent)
9. Informational Update
10. Adjournment
Motion: Rediker Second: Hansen Vote: 5-0 (Cleveland, Martin
absent)
The applications and information about the proposals are available for public inspection
during regular office hours at the Town of Vail Community Development Department, 75
South Frontage Road. The public is invited to attend the project orientation and the site visits
that precede the public hearing in the Town of Vail Community Development Department.
Times and order of items are approximate, subject to change, and cannot be relied upon to
determine at what time the Planning and Environmental Commission will consider an item.
Please call (970) 479-2138 for additional information. Sign language interpretation is
available upon request with 48-hour notification. Please call (970) 479-2356,
Telecommunication Device for the Deaf (TDD), for information.
Community Development Department
Published in the Vail Daily September 11, 2015
12/1/2015
PLANNING AND ENVIRONMENTAL COMMISSION
TOWN Of VA105 September 28, 2015, 1:00 PM
Vail Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order
Present: Brian Gillette, Henry Pratt, Dick Cleveland, Kirk Hansen, John Ryan Lockman
Absent: Webb Martin, John Rediker
2. A request for review of a conditional use permit, pursuant to Section 12-6C-3, Conditional
Uses and Section 12-14-18, Bed and Breakfast Operations, Vail Town Code, to allow for the
use of short term lodging (Bed and Breakfast) located at 2395 Bald Mountain Road/Lot 23,
Block 2, Vail Village Filing 13, and setting forth details in regard thereto. (PEC150029) - 30
min.
Applicant: Stephen Connolly
Planner: George Ruther
Action: Approve with Conditions
Motion: Cleveland Second: Gillette Vote: 5-0 (Martin, Rediker absent)
Conditions:
1. Applicant shall at all times abide by the regulations of Section 12-14-18, Bed and Breakfast
Operations, of the Vail Town Code.
2. Only one bedroom in the residence may be used for the bed and breakfast operation.
3. A minimum of two parking spaces shall be maintained on the property at all times.
4. Applicant shall at all times abide by the Conditional Use Permits regulations, Chapter 16,
Title 12 of the Vail Town Code.
5. No exterior changes or alterations are approved with this permit.
6. It shall be unlawful for a bed and breakfast operation to do business without a conditional
use permit from the planning and environmental commission after June 12, 1990, or to
operate in violation of any of the provisions of this code.
7. Any bed and breakfast operation which is discontinued for a period of twelve (12) months,
regardless of any intent to resume operation of use, shall not be resumed thereafter, and
any future use of the site or structures thereon shall conform to the provisions of this title.
George Ruther, Director of Community Development gave a brief presentation on the Staff
memorandum. Staff is recommending approval with conditions.
Commissioner Pratt inquired about the GIS map included in the packet as the property outlined
shows only one driveway for the duplex. Is this a shared driveway? The vicinity map included
in the packet indicates the incorrect property and staff provided corrected information.
Stephen Connolly, applicant, responded that there are two driveways as represented on
Google maps.
Commissioner Gillette asked why the Conditional Use Permit was limited to one bedroom. Is
there not enough parking for additional use?
Director Ruther responded that the Permit is based on the request of the applicant and staff is
supporting the request for one bedroom. Ruther clarified that if the applicant chooses to
change that in the future, staff can handle that administratively.
Commissioner Lockman asked for clarification on the Conditional Use policy. Can anyone in
this zone district apply for this permit?
12/1/2015
Director Ruther responded that most residents in residential zone districts could apply for this
type of approval. Because this is a conditional use permit it requires additional review to
ensure all conditions and requirements are being met, for example parking.
Commissioner Gillette agrees with staff recommendation and had no further questions.
Commissioner Cleveland stated the applicant has met the requirements of the application and
had no further questions.
Commissioner Hansen had no additional questions or comments.
Commissioner Lockman thanked staff for the policy clarification.
3. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead
Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the
Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan
Recommendations for the Evergreen Lodge at Vail, located at 250 South Frontage Road
West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto.
(PEC140044) - 60 min.
Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group
Planner: George Ruther
Action: Table to October 12, 2015
Motion: Cleveland Second: Hansen Vote: 5-0 (Martin, Rediker absent)
Commissioner Cleveland noted that he serves on the Board of Directors of VVMC and does
not believe that his service on the VVMC Board conflicts with this application and that it does
not create a conflict of interest.
George Ruther, Director of Community Development gave a brief presentation on the staff
memorandum. He reiterated the role of the master plan and of Chapters 4 & 5 of the plan as
they contain the goals of the overall study area as well as more specific recommendations for
individual parcels, respectively.
Dominic Mauriello representing the applicant clarified that the development potential is not
changing on the property as the zoning is already in place. Dominic continued the review of the
proposed amendments to the Lionshead Redevelopment Master Plan as outlined in the PEC
Packet.
Commissioner Gillette & Commissioner Cleveland reiterated their concern that these
modifications are too detailed for the purpose of the plan.
Dominic stated that he believed that the level of detail is the same as currently exists in the
plan today. Take into example the Ever Vail modifications that have been made.
Commissioner Cleveland stated that the description of the pedestrian pathway in 5.19.5 is too
detailed and belongs more within the application for a development plan. State the goal and
not the method to attain that goal.
Commissioner Gillette stated that the site specific plan could span to potential future
development if this does not move forward. As soon as you get site specific, it's too detailed.
Dominic agreed that some wording changes could be made to not be so specific with its detail
and have more conceptual ideas vs. finite design.
Director Ruther stated that from a staff perspective, the master plan does speak in more
specific terms to get something accomplished. Maybe we provide multiple examples of what is
being proposed so it doesn't appear that one design is being approved.
12/1/2015
Commissioner Pratt stated that he believed that the critical issues are the pedestrian plan &
zero setbacks. More attention needs to be paid to zero set back issue. What is it and what
does it mean? What is the public benefit of zero set backs?
Dominic stated that all of the buildings on the properties meet setback requirements. It is
primarily landscaping & parking may be into setback.
Commissioner Cleveland concerned about wording in section 5.19.6. This description
presupposes that it will be allowed if it's in there. Change in wording from "necessary" to
"needed".
Commissioner Pratt asked Director Ruther if the Four Seasons loading & delivery area is
utilized as it was designed. Do we find someone backing out of this site?
Director Ruther stated that backing out is in violation of the town's ordinance and approval for
the project. However, drivers do back out occasionally.
Commissioner Gillette stated that all zero setbacks all have to be below grade. There should
be no added mass and scale within the set back.
Commissioner Cleveland recommended that a language change to zero setbacks may be
necessary and not state that they are necessary.
Dominic stated that this is how setbacks are addressed throughout the entire plan.
Director Ruther stated that there is a 30' utility easement that currently exists today along
South Frontage Road. Zoning allows for 10' set back around all sides unless described
differently within the LRMP. This really needs to be in the adopted plan.
Commissioner Gillette asked why architectural designs are mentioned in this section when it is
clearly stated in the Lionshead Design Guidelines.
Dominic stated that this gives clearer direction for the design. Stated a look to your neighbors
design is more appropriate. Context of the core of Lionshead is different than this location. We
are trying to meet the design of the area and not necessarily the core area.
Commissioner Hansen agrees with the language as a control tool.
Commissioner Pratt disagrees with this language and that the design must meet the design
guidelines as established. Feels the hospital believes they are above the guidelines and they
have received approval for an institutional development and I don't want to see more of these
types of buildings in this area. Would like to recommend some step down on the Frontage
Road side as you see on the Meadow Drive side.
Commissioner Cleveland asked if the Lionshead Redevelopment Master Plan already address
the height & step down requirements.
Director Ruther clarified that only in certain sites does it make these requirements clear.
Dominic stated that imposing requirements on this specific property when the step back was
not imposed on other properties would not be acceptable to the applicant.
12/11/2015
Jim Lamont representing the Vail Village Homeowners Association would like to note that a
14th item has been added to the questions previously submitted for the town and applicant to
respond. He was not aware of the 30' setback from Frontage Road due to the easement.
Asked how you break up bulk and mass so there isn't another massive structure. Agrees with
comments made regarding zero set back. This is one of those situations where you won't see
the value until the development plan is put in front of you. Service & Delivery in the VVMC
Master Plan refers to shared use of the Evergreen Lodge loading & delivery and they would
like to see reciprocity to this agreement in this amendment.
Dominic stated that they are working with VVMC on many aspects of this design but are
unsure if a shared loading & delivery is probable. They are currently located at two very
separate locations and sides of the property.
We don't really talk about shared delivery, we do talk about shared parking. We question the
need to provide the loading & delivery needs of a neighboring property. This land swap and
more access to frontage road does make loading & delivery better access
Commissioner Gillette does not agree with shared loading & delivery for a hospital and a hotel.
These two needs should not be happening on the same loading doc.
Jim Lamont clarified that when we say shared parking we don't mean replaced parking. A
clarification was also made that the Gateway & Sebastian share loading & delivery so multiple
uses can be accomplished. There should be a way to build a shared corridor or labyrinth below
the buildings.
Commissioner Lockman stated that he appreciates input from other board members in
reference to specificity of some of these recommendations. I also appreciate the applicants
desire and need to be specific. This is going to lay a framework for the development to be built.
The plan is shaping together very well.
Commissioner Hansen stated that what was covered in this section is something he is
comfortable with. Asked how & when is it appropriate to have a discussion lot 10 and how
open or restrictive the master plan needs to be for that parcel.
Commissioner Cleveland stated that generally he has made his comments known. Since he
was not at the last meeting, he wanted to go back to a few things he is concerned with:
preservation with accommodation units and that this complies with live bed policy and
accommodation unit policy.
Commissioner Gillette had no further comments.
Commissioner Pratt stated that they have all made their points pretty clear. If you look at the
site plan, the hospital is doing extensive of their bulk & mass on their site. Evergreen is in here
talking about tear down rebuild on their site with bulk & mass. Town of Vail is discussing this
on their site. We are losing opportunity to do this right and that a roundabout can only go in
one location. Commissioner Pratt felt that each applicant was looking at their needs
specifically instead of reaching out and having all potential developers come together to ensure
this plan comes together.
Dominic clarified that all parties are working together to find solutions that work well with
neighboring properties. We are coordinating and coming around to do our best. Maybe more
conversations can happen to address some of these concerns.
12/1/2015
4. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town
Code, to allow for the future development of Employee Housing Units on the Chamonix parcel
located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1,
and setting forth details in regard thereto. (PEC150019) - 60 min.
Applicant: Town of Vail Community Development Department
Planner: George Ruther
Action: Table to October 12, 2015
Motion: Cleveland Second: Gillette Vote: 5-0 (Martin, Rediker absent)
George Ruther, Director of Community Development, made a presentation as per the staff
memorandum. Goal of this development plan is to receive approval and development will
proceed with a phased approach.
Commissioner Gillette stated he is concerned with the parking requirement, regardless of one
bedroom or not, most people need at least 2 parking spaces.
Director Ruther stated that we can get there, it's a matter of trade-offs and what the PEC
needs to address. If 2 spaces per unit are needed, we either have to increase the number of
parking spaces, change the unit count (density) and site coverage of the buildings and
decrease open/recreational space or we need to reduce the number of total units in the
complex. This is the question we run into for all employee housing developments. Determining
the total number of parking spaces to adequately park the project is always the question.
Commissioner Gillette stated that we need to develop the complex based on the number of
parking spaces, like was done for Lions Ridge, and that we may need to reduce density if
necessary to make that happen.
Commissioner Cleveland commented that residents don't complain about the lack of open
space, they complain about the inadequacy of available parking. It's a fact, parking is going to
drive how many units we can build so we don't continue to have complaints and meet the
future owner's expectations. We need to learn from our previous mistakes.
Commissioner Pratt stated that he believed that the multifamily facility was for more of an entry
level opportunity. We have to be able to provide the parking or its going to be a miserable
experience. Maybe a reduction in the number of 3 bedroom units in the multifamily facility
would be a solution. Lower density tends to have less parking issues than the higher density
areas.
Commissioner Cleveland stated that he felt that an outcome similar to Option E is the best
alternative so we keep 3 bedrooms in the mix.
Commissioner Gillette felt that there needs to be an Option F. This would remove 3 bedroom
options from the Multi -Family altogehter. The reality is there needs to be 2.7 parking spaces
per unit and not 1.8.
Commissioner Lockman agreed that the market is looking for parking.
Director Ruther stated that we need to recognize when tradeoffs are required. The adequacy
of available parking is going to drive the density of this project. A summary of the
commission's recommendation is to provide 2 parking spaces per dwelling unit minimum plus
guest parking to achieve the 2.7 spaces per unit. Increase parking for 1 bedroom unit to 2
spaces.
Commissioner Hansen asked for clarification of the phased development. Is the current
thinking to phase or not to phase or not likely to be necessary?
12/1/2015
Director Ruther stated that it is anticipated that this development will be phased over time. We
need to mitigate risk. There are many ways the Town can mitigate risk in the development of
this project.
5. Approval of Minutes
September 14, 2015 PEC Results
Motion: Hansen Second: Gillette Vote: 4-0-1 (Martin, Rediker absent,
Cleveland abstained)
6. Informational Update
7. Adjournment
Motion: Cleveland Second: Gillette Vote: 5-0 (Martin, Rediker absent_
The applications and information about the proposals are available for public inspection
during regular office hours at the Town of Vail Community Development Department, 75
South Frontage Road. The public is invited to attend the project orientation and the site
visits that precede the public hearing in the Town of Vail Community Development
Department. Times and order of items are approximate, subject to change, and cannot be
relied upon to determine at what time the Planning and Environmental Commission will
consider an item. Please call (970) 479-2138 for additional information. Sign language
interpretation is available upon request with 48-hour notification. Please call (970) 479-
2356, Telecommunication Device for the Deaf (TDD), for information.
Community Development Department
Published in the Vail Daily September 25, 2015
12/1/2015
12/l/2015
PLANNING AND ENVIRONMENTAL COMMISSION
TOWN Of VA1 � October 26, 2015, 1:00 PM
Vail Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
Call to Order
Members Present: Brian Gillette, Henry Pratt, Dick Cleveland, Kirk Hansen Webb Martin, John
Ryan Lockman
Members Absent: John Rediker
2. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead
Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the
Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan
Recommendations for the Evergreen Lodge at Vail, located at 250 South Frontage Road
West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto.
(PEC140044)
Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group
Planner: George Ruther
Action: Recommendation of Approval with Conditions
Motion: Martin Second: Hansen Vote: 6-0-0
Conditions:
1. This recommendation of approval shall be contingent upon the land exchange
occurring and being recorded with the Eagle County Clerk & Recorder.
2. This recommendation of approval shall include clarification of Figure #3 including
the 10 foot wide setback adjacent to Lot 10.
3. This recommendation shall include the striking of language (second sentence) in
Section 5.19.8 concerning contemporary architecture.
Director Ruther introduced the topic and recapped the stopping point of the previous meeting.
Ruther stated that the applicant will be requesting a final action on this item today. That action
will be a recommendation to the Town Council.
Commissioner Hansen requested clarification concerning the trigger mechanism.
Ruther clarified the recommended trigger related to the land exchange.
Commissioner Cleveland asked how this affected the Council's decision.
Ruther clarified the Council's role and timing.
Dominic Mauriello, representing the applicant Evergreen Lodge, walked the commission
through the work that has occurred since the last hearing. Many of these changes were the
result of a request from the commission to remove some of the specificity in the plan. He
presented the proposed land exchange and the items that the commission have found
acceptable at previous meetings. Dominic discussed the new materials including revised
graphics and additional language for clarification purposes. Items addressed include the
pedestrian link between the frontage road and Meadow Drive, the possibilities of shared
parking/refuse management, setbacks, the effect of the land exchange on the site, as well as
architectural considerations.
12/1/2015
Mauriello concluded with the benefits of both the land exchange and the changes to the
Lionshead master plan.
Lockman requested clarification on Figure 3.
Cleveland asked if this drawing is to scale.
Mauriello clarified the graphic and its purpose to illustrate the proposed step downs in the
building as it approaches Meadow Drive.
Martin asked if additional language would be helpful.
Ruther anticipated additional refinements to the figures.
Pratt requested that the figure illustrate the south setback.
Hansen asked about the net loss of parking anticipated.
Mauriello clarified that the new development would need to meet the parking requirement of
the Town Code.
Hansen asked for clarification on the setback requirement.
Ruther clarified the setback requirement and the proposed language.
Hansen asked about whether the roundabout is contingent upon the Evergreen
redevelopment.
Ruther clarified the moving parts in relation to this item.
Cleveland and Ruther briefly discussed the inclusion of the language related to setbacks and
setback encroachments.
Gillette requested clarification on Section 5.19.8 concerning architecture and the purpose of
the language.
Mauriello provided a response to answer Gillette's question.
Gillette feels that the reference to the existing structures is a departure from the overall
purpose of the master plan. He feels that the language adds confusion to the architectural
intent.
Pratt feels that the language referenced by Gillette is unnecessary, redundant and potentially
confusing.
Ruther spoke to the reasons for the inclusion of the language and Staff's support for the
language.
Cleveland suggested alterations to the language that would make it more acceptable to the
commission.
Gillette spoke to his continued confusion on why the language on existing structures is
included.
Ruther spoke to the language being reinforcing, and not deviating from the architectural
guidelines.
Pratt opened up the meeting for public comment.
12/1/2015
Jim Lamont, representing the Vail Homeowners Association, spoke to his support for the
covering of Vail Valley Medical Center (VVMC) parking and how that might present itself to
surrounding properties/roadways. Jim asked if similar language related to building stepbacks
was included in the Ever Vail plan.
Pratt closed public comment and asked for comments from fellow commissioners.
Lockman asked that the document being presented in its final form prior commission action but
that it would not prevent his vote. Supports process and discussion that has occurred. Overall
he supports the document and will support.
Hansen spoke to his support for the plan and the process and discussion that has occurred.
Hansen spoke to areas of support including parking, lighting, refuse management and the
approach to Mill Creek.
Cleveland generally agrees with his fellow commissioners and asked for clarification related to
mitigation from the roundabout construction and how it relates to Lot 10.
Ruther clarified how the roundabout and Lot 10 discussions might occur related to right-of-way
acquisition.
Martin spoke to his support to Cleveland's requested language change and spoke to his
concerns about how the roundabout might function.
Gillette spoke to his general support for the document and his support for Cleveland's
amendment but asked for an additional sentence to also be removed. This refers to Section
5.19.8.
Cleveland responded with his support for only removing one sentence.
Pratt supports Cleveland's proposed language change. Pratt feels that some of the language is
redundant. Expressed his concern for the live bed policy and the proposed replacement plan
for the accommodation units (AUs). Would like to see an increase in the number of AUs in
tandem with the proposed reduction in AU square footage. May vote in opposition to bring the
Council's attention to this matter.
Cleveland spoke to his role with the VVMC and his impartiality. Cleveland spoke to his
uncertainty the role private covenants might have in respect to the plan.
3. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town
Code, to allow for the future development of Employee Housing Units on the Chamonix parcel
located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1,
and setting forth details in regard thereto. (PEC150019)
Applicant: Town of Vail Community Development Department
Planner: George Ruther
Action: Table to November 9, 2015
Motion: Cleveland Second: Lockman Vote: 5-0
Director George Ruther introduced the topic. Staff has shared the Commission's concerns on
the parking requirements for this development. Parking has been increased to two spaces per
unit regardless of unit type. About parking 58 spaces will fit on the site of the multiple family
buildings (i.e. 28 units), unless the development program is altered. There may be room to add
up to 6 more parking spaces (i.e. 3 units). Intended goal for this project is to address employee
housing that does not exist in significant quantity in town. These units are intended for families.
12/1/2015
This development is intended as a phased plan. We are requesting approval of a development
plan that includes the density, a range of floor areas, landscape areas, site coverage, parking
and development standards. After this first phase, the applicant will return with more details on
the vertical construction.
Hansen asked for a clarification on the phasing.
Ruther explained that the first phase is site improvements only (site access, infrastructure, and
utilities). The Town is also talking with developers to learn more about development
approaches and construction methods. It is also unlikely that a developer would build all the
units at the same time without some pre -sales or a demonstration of the market absorption
rates. We welcome your comments so they can be incorporated into the development plan.
Pratt asked "Given that the client (Town Council) is expected to change in the next several
weeks (due to elections), is it too late to go back?
Ruther indicated that but for a change in the density, the infrastructure can accommodate a
number of configurations and some change in density. There has already been much
community debate on this project, and we are not anticipating significant changes from the
client. He discussed the development plan contents and development standards. If there are
changes to the phases, we may need modifications to the phasing plan as well.
Will Hentschel, 359 Design — Multifamily buildings have shifted slightly to accommodate the 2
parking spaces per unit. Project Guidelines and Goals were reviewed. West end of the site is
mostly undevelopable due to steep slopes. He reviewed the landscaping plan, access plan and
lighting for the site. There are 1.15 acres of open space proposed in plan. During access and
infrastructure construction, over lot grading would prepare the sites for development.
Gillette asked about removing asphalt between the multifamily and the townhomes. He
discussed options to add walking paths to the Northside Grab and Go.
Ruther indicated that removing asphalt would likely require taking access through the Fire
Department site.
Cleveland stated people need to be able to get to the bus stops easily. Both red and green
route busses stop near the fire station, and another stop at the intersection to east of this site.
Ruther indicated that a 6 foot sidewalk is proposed along Chamonix Road.
Pratt indicated we need to address walking paths to the bus stop at the southwest near fire
station.
Hentschel explained the mix of unit sizes
Cleveland stated 3,000 sq. ft. is a large 4 bedroom unit. We might be shooting too high on
size. Also, driveways will require retaining walls. Bridges may be better than retaining walls
and steep driveways. Changes to the plan could allow for a 6t" duplex.
Hentschel responded that there is potential for 3,000 sq. ft. units, but we are aiming for 2,400
sq. ft. (1,200 sq. ft. per level). Garage area is not included in these number ranges. All
duplexes have 2 spaces in a garage and space for another car in front. Most of the townhomes
have 2 spaces in a garage and some have 1 space in front of the garage. Multifamily parking is
provided under the multifamily buildings. Plus 13 guest parking spaces are proposed.
Development standards were reviewed.
Ruther stated we have heard from potential owners that there should be some private outdoor
space on the site, but generally they are OK with some shared space.
12/1/2015
Gillette asked why were outdoor patios removed from allowed uses?
Ruther responded that outdoor patios as a land use are referring to dining patios at
restaurants, not private patios on residential units. Private residential patios will be allowed.
Hentschel stated multifamily could be 2-3 levels above podium parking, up to 48' tall. Some
additional design drivers include Pride of Ownership, Connection to Nature, Parking and
Storage, Everyday Conveniences.
Hansen asked how is the approach on energy and design?
Hentschel responded that strong emphasis to help future owners pay lower bills in future. We
look at the insulation closely. We have looked at how this design would compare to LEED as
far as insulation, connectivity, overall sustainability.
Lockman stated Habitat for Humanity does projects with LEED silver or above, with solar
panels too. I would love LEED to be called out in this project. Could the western part of site be
used for Solar photovoltaic (PV) panels?
Hentschel responded that we do not have enough space on buildings to accommodate solar
panels that would provide full offset to electric use.
Gillette encourages the applicant to look at the most cost effective way to be energy efficient.
Solar may not be the best in this project. Smart roof design and insulation can give us more
bang for the buck.
Hentschel stated we will use LEED as a metric for comparison. We will try to use best design
practices and consider issues like snow shedding, and try to avoid the need for heat tape.
Hansen inquired if there are spaces available for kids play areas?
Hentschel responded that the site is steep and not many spaces, but we will consider play
areas.
Public Comment — None
Final Comments
Lockman indicated that I may be a potential future owner in this development. Everything I
have seen is right on. I like the connections to bus stops, but this project needs to be above
and beyond to meet Vail's standards.
Cleveland stated that his concern is with the multifamily. If these will be condominiums, what is
our fallback position is statewide condo laws are not addressed? This is a huge component of
this development.
Ruther responded that the Town Attorney is researching the issues with condominiums. The
Town, as the developer, should not take on any additional liabilities. This is an issue that we
need to figure out. There are a handful of ways that some communities are addressing these
issues and we should wait for a legal response from the Attorney's office.
Cleveland stated that we should be open to expanding parking to areas outside the building
footprint. Maybe under the open space. It's not cheap. You could put a park over the top of the
parking. I'm not a big proponent of heated driveways. There are other ways to do it. People in
our real estate community can tell us what people want in these units.
Gillette stated that the parking improvements are good. We are on the right track.
12/1/2015
Ruther indicated that we have heard from realtors and prospective buyers that the interiors
need to have better finishes than what we have traditionally seen in employee housing. Brass
door knobs, hollow core doors and cheap counter tops may not be what are best for this
product.
Cleveland stated that this need to be a different product than we have previously built. We
want people and families to move back into Vail. The large 3 bedroom units in employee
housing are the most stable and turn over the least in existing employee housing
developments.
Ruther indicated that people don't want to buy a unit that they know they will soon be leaving.
We have heard from the Town Council that this development should be designed for families.
These people have options for housing product that meet their needs down valley, but not here
in Vail.
Pratt stated that you have a diverse range of products here. In the final presentation, I would
like to see some site sections, with roof forms. Not just blocks. I'm in favor of the guest parking,
but I wonder where the snow storage will be on this plan. Worried that guest parking can
disappear in winter due to snow storage. That eastern multifamily building could go away and
become townhomes.
Cleveland stated that one of the concerns with the multifamily is that the units do not have two
sides (windows). How will accessibility be handled? Will you need elevators?
Hentschel responded that we may need elevators in one of the buildings. It will depend on
construction type and building codes.
Lockman asked that we please show bus stops on the plans.
4. Approval of Minutes
October 12, 2015 PEC Meeting Results
Motion: Cleveland Second: Hansen Vote: 5-0
5. Informational Update: Alan Nazzaro, Housing Manager — There is a court case on the Front
Range that recently discussed this issue of condominiums. Declarations in a condo development
(Villagio) were created by the developer that required arbitration prior to filing a construction defects
lawsuit. The declarations were modified by the HOA without informing the developer, but the court
upheld this arbitration requirement.
6. Adjournment
Motion: Hansen Second: Cleveland Vote: 5-0
Kirk Hansen indicated that he will miss the November 9, 2015 meeting.
Henry Pratt informed us that he will not be able to attend the November 23, 2015 meeting.
The applications and information about the proposals are available for public inspection
during regular office hours at the Town of Vail Community Development Department, 75
South Frontage Road. The public is invited to attend the project orientation and the site
visits that precede the public hearing in the Town of Vail Community Development
Department. Times and order of items are approximate, subject to change, and cannot be
relied upon to determine at what time the Planning and Environmental Commission will
consider an item. Please call (970) 479-2138 for additional information. Sign language
interpretation is available upon request with 48-hour
12/1/2015
notification. Please call (970) 479-2356, Telecommunication Device for the Deaf
(TDD), for information.
Community Development Department
12/1/2015
Tiny hotels: Check in, then squeeze in
Search Quotes, News & Video
PTtadeStatiorr
See how you can outthink the odds —+
TRAVEL
LIFE TRAVEL ENTERTAINMENT SPORTS - WEATHER CRIME ART & CULTURE
Tiny hotels: Check in, then
squeeze i n
Michelle Castillo i ;o.rnishcastillo
Tuesday, 3 Nov 201516:47 AM ET
till
Source: Marriot Hotel Development's Moxy Hotels
Moxy hotel room rendering.
Hotel chains think that today's travelers want a luxurious experience at
their accommodations but that they won't necessarily mind if their
actual room is micro -size.
The average size of a hotel room in the U.S. is about 330 square feet,
but these new modern -style digs being offered come much smaller.
Rooms at Marriott's Moxy Hotels begin at a "cozy" 183 square feet,
while Best Western's Vib offers spaces "just a hair under 200." The
rooms are priced aggressively for the three -star category to attract a
younger generation, who might not mind the tighter fit versus the
savings.
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11/25/15, 4:33 PM
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12/1/2015
Tiny hotels: Check in, then squeeze in
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Ti- -.day. 3 h:: 70i_i 6 -�7 AM ET
I, I Marriot Hotel Development's Moxy Hotels
Moxy hotel room rendering
Hotel chains think that today's travelers want a luxurious experience at
their accommodations but that they won't necessarily mind if their
actual room Is micro -size.
The average size of a hotel room in the U.S. is about 330 square feet,
but these new modern -style digs being offered come much smaller.
Rooms at Marriott's Moxy Hotels begin at a "cozy" 183 square feet,
while Best Western's Vib offers spaces "just a hair under 200." The
rooms are priced aggressively for the three -star category to attract a
younger generation, who might not mind the tighter fit versus the
savings,
http://www.cnbc.com/2015/11/03/tiny-hotels-check-in-then-squeeze-in. html
11/25/15, 4:33 PM
;. 332
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VAI
FROM THE WEB
Page 1 of 7
12/1/2015
Tiny hotels: Check in, then squeeze in
What these hotel rooms lack in size, the chains insist that they don't
lack in substance, thanks to innovative designs and technology -focused
amenities. While this style of hotel has existed in Europe and other
international markets, it hasn't come stateside until now.
"It's this idea that we're giving our guests everything they want, and
nothing they don't need," said Marriott's Moxy Hotels director, Vicki
Poulos.
Millennials traveling for business? Room
service, please >
Moxy Hotels, owned by Marriott, is a three -star tier boutique -style hotel
chain that operates on the smaller rooms, large public space concept. It
currently has one location in Milan, Italy, but has 41 more hotels in
development. Fourteen are scheduled for eight U.S. cities, expected to
open by end of 2017.
Checking in at a Moxy Hotel? You can do so online at the hotel bar,
where a bartender is on hand to make you a drink, or help you if you
have any issues. Room service has been replaced by 24/7 "grab and go"
technology -enabled vending machines. Instead of flipping through
endless TV channels, you can screencast your Netflix using the hotels
Wi-Fi. (They still have basic channels if you can't find anything to
watch.)
Poulos said what Moxy Hotels focuses on is what the "next -gen"
traveler really wants: active public space. Its large lobby areas are
styled in raw, industrial chic — think concrete floors and purposefully
exposed wires — and let people work in the communal areas, meet
locals to get tips on the city, and chat with fellow travelers.
"The trend and behavior for millennials is a lot different to what
historically travelers wanted," Poulus said. "Baby boomers back in the
day wanted a comfortable bed, and they wanted a hot shower. Those
elements of functionality were important to those kinds of travelers.
Millennials and lifestyle travelers, it's more about experience."
Twenty years ago, the average hotel was a little over 350 square feet,
said New York University Preston Robert Tisch Center for Hospitality
and Tourism clinical professor Bjorn Hanson. New hotels are getting
smaller because they don't need to be big, he said. Bulky TVs have been
replaced for flat screens. Some hotels have even custom-made beds to
be between the size of a twin and a full, a nod to the rise of the single
traveler.
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12/1/2015
Tiny hotels: Check in, then squeeze in
"Apparently we have no travelers other than millennials, based on the
work that is being done," he said. "But it is true that millennials don't
spend as much time in their room as boomers did."
While it is true the millennial lifestyle lends itself towards smaller
spaces, he believes the entire industry was heading down this path
because of cost-cutting measures.
"Millennials make a really good excuse for smaller rooms," Hanson said.
"Every square foot taken out of a room makes it less expensive to build,
maintain and air-condition. We can attribute it to millennials, but the
millennials gave the industry a reason to downsize guestrooms."
What's more, Lodging magazine editor Megan Sullivan said that
millennial travelers are looking for technology -connected hotels that
give them opportunities to socialize. She credits the trend to the
growth in popularity of coffee shop communal work spaces.
"Today's consumer is more savvy," said Sullivan. "It's just the changing
times. People are just more interested in having that social experience
where they can interact with other travelers and where they can meet
the locals."
To get around the smaller rooms, Best Western's director of design,
Amy Hulbert, said its urban Vib hotels and secondary market and
college town -based GLo rooms are focused on letting light in. Instead
of a wall separating the bathroom from the bedroom, a glazed -glass
partition divides the two. Luggage can be stored under the bed or in a
nook next to the bathroom. There are large windows to bring in natural
light, and beds face the city to make the room feel less claustrophobic.
Best Western just broke ground on its first Vib hotel in Chicago, and has
15 more of the modern -style hotels in the pipeline, Rooms at GLo are
slightly larger — starting at 249 square feet — but still operate on the
modern small -room idea. Vib's Miami, Los Angeles and Chicago rates
are expected to range from $120 to $200 a night. GLo will average in
the mid -$90s.
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Tiny hotels: Check in, then squeeze in 11/25/15, 4:33 PM
"That will help us get more guest rooms into a building and a greater
payback," she said.
They'll both have large areas for socializing. One potential GLo hotel
even has plans for a microbrewery. Hulbert is hoping that the new Best
Western -owned hotels will become bring in young travelers who will
want to Instagram and tweet about their stay, giving the brand an
organic social media marketing boost.
"It has a tremendous impact on contemporizing the brand," she said.
"More than anything, they're going to becoming billboard properties for
us."
Another similar hotel chain, Yotel — which started out as sleeping pods
in airports — has spacious areas with long tables for people to create
their own workstations and enjoy meals. There's plenty of power
sockets to plug laptops in without trailing wires across the corridor, and
comfy chairs to lounge in. In eight new hotels currently under
development, soundproof phone booths are being added so people can
have private calls on their smartphones without having to travel back to
their rooms.
"People who travel a lot like the flexibility of being able to work
wherever," Yotel Vice President Jo Berrington said. "With laptops and
mobile tablet devices, it doesn't make a difference if they are sitting at
a desk or not."
Its New York rooms start at 170 square feet, and some of those rooms
include bunk beds to stash extra travelers. The price will be around
$200 a night. Berrington said the chain realized that what travelers
today wanted was a good shower, an excellent bed, free wi-fi and good
things to watch on TV. While they are in the heart of the city, prices
remain on the low -to -mid-range end_
"You don't need an extra 20, 30, 40 or 50 square feet of space to do
that," Berrington said. "And, you pay more for space. We can fit 50
percent more rooms, and ultimately it's a better return for investors and
partners, and a better value for guests."
http://www.cnbc.com/2015/11/03/tiny-hotels-check-in-then-squeeze-in.html Page 4 of 7
12/1/2015
Tiny hotels: Check in, then squeeze in
Hotel: Behind Closed Doors at Marriot
Wednesday, 5 Dec 20121 11:00 CST 101:55
CNBC goes behind the scenes to tell the story of Marriott International, one of the
largest hotel empires in the world. Marriott spans 74 countries with 3700
properties and 18 brands, from Courtyard to Marriott to Ritz-Carlton. Watch how it
tends to 645,000 rooms each night, get the secrets of the strange science of hotel
pricing, and find out why you may have paid twice as much for your room as the
guy next door.
While this can appeal to younger travelers and even those with a
"millennial -mindset," Lodging's Sullivan pointed out that some
customers might be shocked by the buzzing establishments that aren't
geared towards tranquility. But since many of these chains have older
established brands that still offer that style of hotel, Sullivan feels that
those travelers still have places to go for now.
"(The major chains) still have so many different brands that they can
give the consumers a choice," she said. "If you're of that (older) age set
and the website looks geared toward a younger set, maybe you use one
of their other brands. But, there could be a few (cases) where a
customer doesn't do their research, and that customer could be
surprised,"
Best Western's Hulbert doesn't believe that older travelers will be
turned away at this new style of accommodation. Times are changing,
and these travelers want connectivity and a new experience.
"I asked my parents if they would feel comfortable in the room because
the offering is so different, and the flow of the roorn feels different,"
said Hulbert. "But, guests are becoming more comfortable with that
more contemporary style. They want something that's different that
they wouldn't have at home, and we're starting to see hotels make that
shift. I think the North American traveler will forgive the size."
Michelle Castillo
Staff Writer
MORE FROM CNBC
http://www.cnbc.com/2015/11/03/tiny-hotels-check-in-then-squeeze-in.html
11/25/15, 4:33 PM
Page 5 of 7
12/1/2015
Chapter 4: Master Plan Recommendations
— Overall Study Area
This Section of the master plan addresses issues that affect Lionshead as a whole.
These issues — and recommendations to address them — should be considered in all
planning and policy decisions as Lionshead redevelops.
Relevant Overall Plan Recommendations:
• 4.1.4 Resort Lodging Hub
• 4.2 Connection to Vail Village
• 4.3.1.2 North-South Building Orientation of Buildings
• 4.7.1 Loading & Delivery — Properties with Direct Service Access
• 4.8 Parking
• 4.9 Employee Housing
• 4.11 Public Art
• 4.13 Live Beds
• 4.13.1 Live Bed Definition
• 4.13.3 Hotel -types of Services and Amenities
Town of Vail I Community Development 9/14/15
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Chapter 5: Detailed Plan
Recommendations
This section of the Lionshead Master Plan examines individual parcels and groups of parcels
within the Lionshead study area. The intent of this chapter — and the Master Plan as a
whole — is to identify important functional relationships and visual objectives within the
district and to propose a framework for the long-term redevelopment of Lionshead.
The document does not intend to limit or eliminate ideas relating to specific parcels; any
proposals consistent with this framework should be considered even if they are not
anticipated in this document.
Examples of recommendations include:
• Traffic Circulation and Vehicular Access
• Pedestrian Connections
• Architecture and Physical Design
• Relationship to Surrounding Buildings
• Public Transit Stops
• Service and Delivery
• Building Height and Mass
Town of Vail I Community Development 9/14/15
rowm of va� iU/
Town Council
December 1 2015
Evergreen Amendment
" 71�1
Lionshead Redevelopment Master Plan
Evergreen Lodge Team
• Sharon Cohn, Owner's Representative
• Peter Knobel, Lodge Owner
• Will Hentschel, 359 Design
• Dominic Mauriello, Mauriello Planning Group
Background
• Began discussions with WMC regarding a land swap in
September of 2014
• Submitted Lionshead Redevelopment Master Plan
Amendment in February of 2015
• PEC reviewed the proposed changes reflecting the land
swap at 4 hearings
• PEC unanimously recommended approval of the
amendments on November 9
Proposed Amendments
• Evergreen Lodge was added to the Lionshead
Redevelopment Master Plan in 2008
• Reflected a proposal to develop a Fairmount Hotel by the
previous owner
• Proposed amendments update the language to reflect
current thinking about the site
• Amendments reflect the proposed land swap with VVMC
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Land Trade -Development Concept
Evergreen Lodge
• 128 hotel rooms today - 128 proposed
• 19 private condos today - 85+ proposed in 230,000 sq. ft.
• Food and beverage
• Meeting rooms
• Parking - Surface and Underground - to 100% enclosed
• Other amenities
• Employee Housing Units - 8-20 depending on ultimate plan
en
The Evergreen Lodge at Vail is located directly east of the Middle Creek Stream
Tract and is bordered to the north by the South Frontage Road and to the south
east by the Vail Valley Medical Center., and to the cast by the West Star Rank
The lot area is 136,807 114,337 square feet or 3.14 2.625 acres.
Since the original inclusion in the Lionshead Redevelopment Master Plan, a
portion of the Evergreen Lodge parcel, adjacent to the existing VVMC
parking garage, was sold in 2094 to the Vail Valley Medical Center (VVMC).
Additionally, in 2075, the Evergreen Lodge and the Vail Valley Medical
Center, entered into an agreement to exchange land that resulted in the
Evergreen Lodge acquiring approximately 12,500 sq. ft. of the VVMC
property south of the Evergreen Lodge and VVMC acquiring approximately
9,970 sq. ft. of Evergreen Lodge land east of the Lodge. (See figure l) The
agreement was reached based on the conclusion of two-day charre€te
between VVMC, Town of Vail, and the Evergreen Lodge representatives,
which was conducted in December of 2014 where the parties developed an
overall conceptual redevelopment scheme benefiting all parties. The
resulting land area for the Evergreen Lodge is approximately 2.66 acres
after the land trade. Physical improvements that currently exist on the site are a
nine -story tall hotel/condominium structure containing 99 dwelling units and
128 accommodation units with an adjoining tvvo-story tall hotel amenities wing
containing a restaurant, cocktail lounge and bar, meeting roams and
conference facilities, tone below -grade structured parking garage
containing 52 parking spaces, and paved surface parking comprised of 85
parking spaces. The nine -story tall structure has a predominant east -west
orientation along the southerly edge of the site while the facilities wing has a
north -south orientation along the westerly edge of the site. Vehicle access to
the site is provided by two existing curb cuts along the South Frontage
Road. No dedicated loading and delivery berths currently exist on the site.
Delivery vehicles often are required to maneuver onto the site by backing
in from the South Frontage Road. The eastern parking garage is utilized by
O000rtunities for future improvements and uoarades include
Elimination of surface parking and creation of more underground par
Enclosed Loading and Delivery;
Architectural enhancements consistent with the Lionshead Architectural
Design Guidelines;
Improved exterior lighting;
Coordinated vehicular access and implementation of the
Wail Streetscape
Creek improvements to improve health and access by the public,
Improved streetscape and landscaping along the South Frontage Read:
Improved pedestrian circulation along the South Frontage Road and
connection to West Meadow Drive: and
Upgraded and expanded
01119:
Town of Vail Stream Tract
J_ IX
Land Traded to
Everareen Lodge
Area Approximately I
12,500 SQ FT Evergreen Lodge
ERWSD Stream Tract
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Val Valley Medical Center
WE-STMEk&c)W DRIVE
b,1 J.1 Pedestrian Access
Pedestrian access should be upgraded to provide a safe and attractive
pedestrian connection from the South Frontage Road, through the Evergreen
Lodge development site andr'or the adjacent tracts of land owned by the
Town of Vail and the Eagle River Water and Sanitation District, to West
Meadow Drive and with a continuous pedestrian/bicycle path along the South
Frontage Road. as dep ided gn Ma p T he re in. consistent with the Town's
proposed Marrs for a roundabout along the frontage of the Evergreen
Lodge property (see figure 2) A gravel path connecting the South Frontage
Road to the paved pedestrian path located on the east side of the Dobson Ice
Arena presently exists along the south side of the property. This path, while
functional, receives little, if any, regular maintenance and includes a railroad tie
set of stairs that is unsafe and in disrepair. There are currently no pedestrian
improvements located along the South Frontage Road along the Evergreen
Lodge frontage. Though no improvements exist, a fair number of pedestrians
use the southerly edge of the South Frontage Road when entering or exiting the
site or while traveling past the property. in order to improve pedestrian access
and safety, it is recommended that future redevelopment of the site includes the
construction of a continuous pedestrian/bicycle path along the South Frontage
Road and that the existing gravel path along the southerly edge of the site be
improved and regularly maintained. Said imnwntiramcn4e rpay neaossltau +acs.
Reed fer pedlestrIancress easeReRtS t gh thate. Based on the results of
the two-day charrette, the land trade provides an opportunity to create a
pedestrian walkway from the South Frontage Road to West Meadow Drive
along the new shared property lure between the structures on both
properties (see figure 2). Conceptually, the new walkway could benefit
users of both the VVMC and the Evergreen Lodge properties while also
allowing for access by the public. It may be necessary to utilize the Town
awned Lot 10 to accomplish the desired pedestrian connection from South
Frontage Road to West Meadow Drive, a desired public improvement.
91119:
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• Proposed Town Roundabout -
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5.19.2 South Frontage Road I m p rovern e nts. and Vehicular Access
The site is currently accessed by vehicles from the South Frontage Road fr*
with two, full movement�� access ,points. The current location of these
access points relative to the existing access points for the ; estStar US Bank
Building, Vail Valley Medical Center parking structure, Town of Vail Municipal
Buildings, and potential future access points to the !pail Valley Medical Center
and Vail International Building results in undesirable traffic flow and turning
movements creating traffic safety, aP4 capacity, and level of service concerns.
In keeping with Policy Objective 2.3.4, Improved Access and Circulation. of the
Plan, opportunities for public transportation and vehicular circulation
improvements should be explored in conjunction with any future redevelopment
of the site. Possible opportunities for improvements may include„ an improved
mass transit stop, re locatedireduced?shared points of entry/exiting, restricted
access points, acceleration/ deceleration Danes, greater sight distances.
dedicated turning lanes and landscaped medians, and the evaluation and
possible implementation of an intersection solution, such as a roundabout. if
constructed, a full, two lane roundabout could be located along the
frontage of the Evergreen and Town of Wall Municipal .site that takes into
account the additional through -traffic needs of the community but also the
Future redevelopment of the Town's municipal site, VVVMC, and the
Evergreen Lodge properties. additional study of the roundabout design is
necessary. As envisioned, the roundabout and roadway improvements
world allow for a primary right in, right out vehicular access and a separate
right in, right out service vehicle access to the Evergreen Lodge ,property.
,The proposed roundabout as envisioned encroaches into the Evergreen
Lodge property and the Town's municipal site which impacts the future
development of the properties.
In an effort to improve the pedestrian environment along West Meadow
Drive and further reduce the total number of vehicle trips on West Meadow
Drive, vehicular access to the Evergreen Lodge from West Meadow Drive
shall be prohibited.
5.19.3 Preservation of Existing Accommodation Units
The Evergreen Lodge presently contains 1.28 sh r n accommodation units. In
addition, the Evergreen Lodge also contains a restaurant, cocktail lounge and
liar and meeting rooms incidental to the operation of the Lodge. Originally built
in 1974, the existing accommodation units and Hotel amenities are alai and
outdated. The Lodge was developed to the standards desired more than
Four decades ago and likely no longer provides guests with
accommodations meeting more modern standards and expectations. Given
the importance and need for short-term accommodations to the vitality and
success of the community, any future redevelopment of the site shall ensure the
preservation or replacement of the number o€ short-term accommodation units
on the site. in keeping with the live bed policy in Section 4.13.
aGr„mrnedat en units be reduced. While the development trend in 'Vail since
the late 1990's has been to focus on high-end, luxury accommodation units
utilizing more floor area per unit, an opportunity exists to create high
quality accommodation units that are smaller in sire and likely to be more
affordable, yet achieve the goals of preserving the existing number of
accommodation units, maintaining live beds on the site, and increasing the
revenues and vitality of etre Towyn. In fact Opportunities for increasing the
number of accommodation units beyond the existing 128 units already on-site
should be evaluated during the development review,,, process. For example, the
construction of "attached accommodation units", as defined jR the ZGRing
or the provision o€a rental management program, could
significantly increase the availability of short-term rental opportunitiesvAthiR the -
through redevelopment.
Proposed Amendments
Section 5.19.3 Preservation of
Existing Accommodation Units
• Requires replacement of 128 hotel
rooms
• Allows them to be smaller rooms
• Does not require square footage
replacement
• Recognizes need and trend
towards smaller room market
• Recognizes addition of 85+ condos
and rental management program
as significant lodging component
T)
5,19,4 Impacts on Middle Creek Stream Tact
The Middle Greek Stream Tract lies to the west of the Evergreen Lodge. The
Tract is owned by the Town of Vail and the Eagle River Water and Sanitation
District. The tracts are is heavily vegetated with s-eyera1 s b tantial deciduous
trees. a significant lower layer of riparian underbrush and also includes a
pedestrian ,path and a pedestrian bridge. Given the importance of water
quality, it is imperative that any future development on the Evergreen
Lodge site does not negatively impact or encroach upon the existing
riparian corridor of Middle Greek and that it comply with any stream health
initiatives adopted by the Town. Although the site borders the Middle Greek
Strearn Tri^+. these tracts, there is no significant amount of quality vegetation
on the site and the parcel lies out of the 100 -year flood plain. As currently
configured, opportunities exist to better recognize the benefits of creek side
development and to improve and enhance the riparian corridor. While the
nat6lPaE riparian corridor of Biddle Creek should needs to remain protected and
preserved, the physical and visual relationships and references bets. -ween
adjacent development and the stream tracts should be strengthened. Careful
consideration should he takers when approving any application for
development adjacent to the Creek. An opportunity exists to create a
significant connection between the Evergreen Lodge and Middle Greek. Any use
of Middle Creek for aesthetic or recreational purposes, however, should be
subordinate to the preservation of the natural riparian corridor and its inherent
natural character. The Middle Qreek Strearn Traet These stream tracts ¢
provide an opportunity for the construction of a recreational path connecting the
South Frontage Road and uses on the Evergreen Lodge property to the
existing pedestrian paths at the Dobson Ice Arena providing a strong
pedestrian connection to West Meadow Drive.
Proposed A
mendrin
W I
Section 5.19.4 Impacts on
Middle Creek Stream Tract
• Recognizes importance of
water quality
• Need to address with any
redevelopment
• Opportunity for
pedestrian access
5.19.5 Relationship to the flail Valley Medical Center and the proposed Vail Civic
Canter TownOwned Lot 10
Perhaps the most critical functional relationship is the teed to coordinate any
future development on the Evergreen Lodge site with the Vail Valley Medical
Center. For example, ever effort shquid be taken tq ensure that future
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Frontage Read. pportunities for coordination may include, shared
service and delivery facilities, grading and site improvements, shared parking,
and pedestrian pathway connections, and land exGhanges. Both parties have
taken steps to ensure the properties can be redeveloped in a more
coordinated manner by executing the lam exchange. The land exchange
provides better access length, frontage. and redevelopment opportunities
to the Vail Valley Medical Center by securing additional South Frontage
Road access and providing a location for a possible future emergency
helipad providing direct access to medical facilities on -campus. The
exchange of land affords the Evergreen Lodge and VVMC an opportunity to
construct an important pedestrian connection from the South Frontage
Road to West Meadow Drive, thereby strengthening the pedestrian
connection into Llonshead and Vail Village. The land exchange also allows
For improved vehicular access by providing a reasonable location for a
roundabout located in front of and on the Evergreen Lodge property
improving access to both properties. This pedestrian connection could
potentially utilize a one-story deck that could cover surface parking on the
VVMC campus. While a deck provides covered parking screened from
public view, it also introduces a landscape element and plaza benefiting the
views and use by patrons from Evergreen Lodge, a4d-VVMC, and the
community at large. In order For a connection and landscape enhancement
to be successful, .t m, -us t be it may require that it to be developed with
reduced or zero setbacks between the properties and may require stairs
and elevator access on or adjacent to Lot 10.
The Town of Vail owns Lot 10. Lot 10 is located at the southwest corner of
the existing VVMC campus and at the southern end of the land included in
the land trade to the Evergreen Lodge (see Figure 1). The southerly portion
of Lot 10 is used for right of way developed as West Meadow Drive street
and sidewalk improvements and the northerly portion is a surface parking
lot currently used jointly by VVMC and the Town's library personnel. A
potential development alternative would be to allow a portion of Lot 10 to
be used by the Evergreen Lodge to provide a stronger connection to }Nest
Meadow Drive or as potential mitigation for roundabout impacts to the
Evergreen property. Any private use of Lot 10 not required to offset
roundabout impacts on Evergreen Lodge, including use by VVMC and the
Evergreen Lodge shall provide a public benefit to the community and with
interest, vitality, and interaction with pedestrians along West Meadow
Drive, such as public art or a public park and provide for pedestrian access
of Evergreen Lodge patrons. Lot 10 could be utilized to complete the
pedestrian connection to 'Fest Meadow Drive. Opportunities may exist for
the shared parking and loading between the Evergreen Lodge and VVMC,
subject to agreements between the two parties. Such shared uses,
however, are not mandated.
Since it is unlikely that the redevelopment of the Evergreen Lodge and
VVMC will occur within the same timeframe, any redevelopment of the
Evergreen Lodge property or VVMC property will need to provide
appropriate interim development solutions that allow the properties to be
developed in a functional and aesthetic fashion. Guarantees and/or
temporary improvements such as landscape buffers and pedestrian paths
may be required of any redevelopment proposals in the interim.
Proposed Amendments
Section 5.19.5 Relationship
to the Vail Valley Medical
Center and the Town's Lot 10
• Coordinated planning
• Helipad recognition
• Pedestrian access
• Lot 10 opportunities
• Interim planning measures
5.19.6 Service and Delivery
Service and delivery functions for the hotel are currently accommodated on
grade from the westerly entrance to the property. Service and delivery for the
redeveloped Evergreen Lodge shall occur underground -within the structures or
otherwise be hidden d'equately screened from public view. Service and
delivery truck turning maneuvering shall not negatively impact traffic flow on the
South Frontage Road and a separate loading and service entry may be
allowed in conjunction with the construction of a potential new roundabout
in this location. With a real'Gnn;ent 9f the venTr aeeeseiDe ts. atteRtlen
s
Proposed Amendments
Section 5.19.6 Service and
Delivery
• Indicates need for
secondary service access
to Evergreen
V
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5.19.7 Setbacks from. the south Frontage Road
Special consideration should be given to the setback of buildings from the South
Frontage Road. Pursuant to the Lionshead Mixed Use -1 zone district setback
standards. a minimum 1 g -foot (10'. setback is required. Given the relationship of
the development site to the South Frontage Road, the need for adequate area for
vehicular traffic circulation, the importance of a landscape area to visually screen
the massing of the building, and the existence of a 0 -foot wide utility easement
alone the southerly edge of the South Frontage Road, the minimum required
front setback for the Evergreen Lodge development site shall be thirty feet (30').
This increased setback requirement shall supersede the 10 -font setback
requirement prescribed in Section 12-7H-1 0. Setbacks, Fail Town Code.
Based upon the coordinated efforts between the Evergreen Lodge and the
Vail Valley Medical Center, opportunities exist for a covered parking deck
and pedestrian access landscape plaza to be developed between the
properties with the goal oiF screening surface parking and enhancing the
visual quality of the area. If appropriately designed, a reduced or zero set
back in these areas may be proposed for review during the development
review process. Additionally, below grade improvements, including but not
limited to, parking and vehicular circulation improvements may be
developed within the required setbacks, if found to be consistent with the
Town's development objectives.
Proposed Amendments
Section 5.19.7 Setbacks
• Allows for reduced
setbacks with WMC
• Above and below grade
• Subject to development
review
5.19.8 Architectural Improvements and Building Heights
The architectural design guidelines (Chapter 8) discuss several transition tools
that can be used to adapt an existing building to the neva character and
architectural quality desired for Lionshead. Given the high visibility of the
buildings on this site and the extent to which they influence the quality of the
experience of passers-by, all future development on the site should be closely
scrutinized for compliance with the applicable architectural design guidelines.
That said, the Evergreen Lodge is located in a transitional area with VVM C..
the Library, and Dobson Arena, which tend to have more modern or
institutional architecture. The building will meed to have a relationship to
adjacent buildings and pedestrian corridors. With the addition of the land
acquired from the Vail Valley Medical Center, the Evergreen Lodge has the
opportunity to step building mass down towards West Meadow Drive in a
northfsouth orientation. Building masts should step down from the South
Frontage Road to the south boundary of the Evergreen Lodge property.
The building on the exchange parcel should step down to a maximum of
Four or Five stories with complementary rood Forms to achieve a more
pedestrian scale building, consistent with the west wing of the medical
center (see figure 3), and subject to design review. The final building
massing, scale and form shall be determined during the development
review process.
SOUTH FRONTAGE.
ROAD
6190,
30'
Sidewalk ' -IF-
Easement
�
Easement
•I1Ir:
WEST MEADOW
DRIVE
8142'
,5- Starnes
Evergreen Lodge Conceptual Building Height
Evergreen Ledge Parcel
4- Stories
, 10'
Trade Parcel 'jam Lot 10
Setback
HTS
I �
Proposed changes reflect changing
conditions "
;; Reflects the potential land swap between the Evergreen and fO
WMC _-
• Land swap provides significant benefits to the entire WMC
campus, i cludin an additional -133 300 s ft. of net new
p 9 q
floor are
9
• Provides for iproved access to WMC to South Frontage Road
• Helps mitigate the impacts of the helipad on the Evergreen
Lodge
• Request that PEC forward a recommendation of approval
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 1, 2015
ITEM/TOPIC: Adjournment (8:30 p.m.)
12/l/2015