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HomeMy WebLinkAbout2015-12-01 Agenda and Supporting Documentation Town Council Regular SessionNOTE: VAIL TOWN COUNCIL 0� REGULAR MEETING AGENDA TVWN OF VA10 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:05 P.M., DECEMBER 1, 2015 Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ITEM/TOPIC: Citizen Participation (5 min.) 2. ITEMITOPIC: Proclamation No. 7, Series of 2015, Proclamation Declaring December 11, 2015 as "WhoVail Day" (5 min. ) PRESENTER(S): Jenn Bruno, Town Council 3. ITEM/TOPIC: Municipal Judge Appointment (5 min. ) ACTION REQUESTED OF COUNCIL: Formal action appointing Buck Allen as Municipal Judge for the Town of Vail. "I move Buck Allen be appointed as the Municipal Judge of the Town of Vail for a two year term ending in November 2017." There must be a second to the motion and formal vote. BACKGROUND: The Town Charter (7.2) and Municipal Code (1-9- 6) addresses the appointment of a municipal judge for a two year term. This appointment has been historically made at the first organizational meeting in November after a regular municipal election. The term of the appointment will expire in November 2017. 4. ITEM/TOPIC: Consent Agenda 1) Minutes from November 3, 2015 meeting 2) Minutes from November 17, 2015 meeting (5 min.) 5. ITEM/TOPIC: Town Manager's Report (10 min. ) PRESENTER(S): Stan Zemler, Town Manager 6. ITEMITOPIC: Presentation of the Commission on Special Events (CSE) proposed funding allocations for 2016 Cultural, Recreational and Community Events and Education and Enrichment Programming (30 min. ) PRESENTER(S): Barry Davis, Chairman, Commission on Special Events ACTION REQUESTED OF COUNCIL: The CSE requests that the Town Council approve the proposed funding allocations for the 2016 Cultural, Recreational and Community Events and the Educational and Enrichment Programming. 12/1/2015 BACKGROUND: The CSE received 43 proposals in response to the RFP for 2016 events that was issued in late August. "Special Event Rating Criteria" was used to evaluate all proposals with respect to how they align with a strategic approach to providing a diverse calendar of events that are well matched to the Vail brand and will exceed the expectations of a sophisticated and international clientele. Cultural, Recreational and Community Events are measured primarily with respect to how well they will drive destination overnight visitation. Education and Enrichment Programs are evaluated by how they contribute to life-long learning, a sense of well-being and enhanced quality of life. The CSE believes this is a strong calendar of events aligned with the Town Council's mission of providing our citizens and guests with "an abundance of recreational, cultural and educational opportunities" that will continue to drive increased results and contribute to providing thought provoking educational and life enriching opportunities. 7. ITEMITOPIC: Second reading of Ordinance No. 16, Series 2015, an Ordinance providing for the levy assessment and collection of town property taxes due for the 2015 tax year and payable in the 2016 fiscal year (10 min.) PRESENTER(S): Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 16, Series 2015 BACKGROUND: The town is required by Colorado state law to certify the mil levy by December 15 of each year. STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 16, Series 2015 8. ITEM/TOPIC: First reading of Ordinance No. 17, Series 2015 an Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, and Timber Ridge Enterprise Fund. (15 min.) PRESENTER(S): Carlie Smith, Budget Analyst ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 17, Series 2015 BACKGROUND: Please see attached memo STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 17, Series 2015 9. ITEM/TOPIC: Evergreen Lodge at Vail Master Plan Amendment A Public hearing with the Vail Town Council to present the Town of Vail Planning and Environmental Commission's recommendation of approval of the proposed amendment to the Lionshead Redevelopment Master Plan to the Detailed Plan Recommendations for the Evergreen Lodge at Vail. (60 min. ) PRESENTER(S): George Ruther, Director of Community Development 12/1/2015 ACTION REQUESTED OF COUNCIL: The Vail Town Council will be asked to take formal action on the requested Master Plan amendment at the December 15, 2015 public hearing of the Vail Town Council. BACKGROUND: The applicant, Evergreen Lodge at Vail, is proposing amendments to the detailed plan recommendation prescribed for the Evergreen Lodge at Vail in the Lionshead Redevelopment Master Plan. Amendments to the plan are reviewed in the plan are reviewed in accordance with the provisions prescribed in Section 2.8 of the plan. The four purposes of the amendments are to: 1. Clearly identify and articulate the desired outcomes of a future redevelopment of the Evergreen Lodge at Vail, 2. Remove language from the Master Plan which is no longer relevant or applicable, 3. Respond to changes in conditions as a result of the land exchange with Vail Valley Medical Center, and 4. Establish predictability within the review process by providing detailed site specific recommendations for redevelopment if the Evergreen Lodge at Vail site. A Copy of the memorandum to the Vail Town Council has been attached for reference. 10. ITEM/TOPIC: Adjournment (8:30 p.m.) Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. 12/1/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 1, 2015 ITEM/TOPIC: Citizen Participation 12/l/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 1, 2015 ITEM/TOPIC: Proclamation No. 7, Series of 2015, Proclamation Declaring December 11, 2015 as "WhoVail Day" PRESENTER(S): Jenn Bruno, Town Council ATTACHMENTS: Proclamation No. 7 "Who Vail Day" 12/1/2015 TOWN OF VAIL Proclamation No. 7, Series of 2015 A Proclamation Declaring December 11, 2015, as "WhoVail Day"! WHEREAS, this holiday season there will be a new twist to the story "How the Grinch Stole Christmas," in that this season it's not Whoville, it's WhoVAIL! WHEREAS, Four Seasons Resort and Residences Vail will unveil a life-size Dr. Seuss' Whoville-inspired gingerbread house, as part of its holiday offerings for children and their families. The giant gingerbread house combined efforts from their staff and children from the community; WHEREAS, the gingerbread house measures 100 square feet and features a working door through which children can enter, built in-house by master carpenter Frank Bontempo; WHEREAS, the outside of the house has more than 4,500 gingerbread tiles, weighing 475 pounds, along with 80 pounds of fondant and icing; WHEREAS, the gingerbread tiles and inside fireplace will be decorated by the children from Red Sandstone Elementary School, with a guest appearance from The Grinch and Fizzy Bruno starring as the Grinch's dog Max; WHEREAS, Mark Herron, general manager of Four Seasons Resort and Residences Vail showcases this holiday time of year by saying, "We are pleased to debut the completed gingerbread house to the families and children who put so much creativity into the house's design, "The children should be proud to show off their work, and we are thrilled to have them participate in this unique festivity this season." WHEREAS, the giant gingerbread house will be unveiled on Friday, December 11, 2015, at the Four Seasons Resort in order to begin the holiday season and provide a chance for all the community to enjoy; NOW, THEREFORE, BE IT PROCLAIMED by Mayor Dave Chapin and the Town Council of the Town of Vail, Colorado that Friday, December 11, 2015, will be known as "WHOVAIL Day" to be celebrated by all in live and visit Vail, Colorado, approved this 1St day of December 2015. Dave Chapin, Mayor Attest: Patty McKenny, Town Clerk 12/1/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 1, 2015 ITEM/TOPIC: Municipal Judge Appointment ACTION REQUESTED OF COUNCIL: Formal action appointing Buck Allen as Municipal Judge for the Town of Vail. "I move Buck Allen be appointed as the Municipal Judge of the Town of Vail for a two year term ending in November 2017." There must be a second to the motion and formal vote. BACKGROUND: The Town Charter (7.2) and Municipal Code (1-9-6) addresses the appointment of a municipal judge for a two year term. This appointment has been historically made at the first organizational meeting in November after a regular municipal election. The term of the appointment will expire in November 2017. 12/1/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 1, 2015 ITEM/TOPIC: Consent Agenda 1) Minutes from November 3, 2015 meeting 2) Minutes from November 17, 2015 meeting ATTACHMENTS: Minutes from November 3, 2015 meeting Minutes from November 17, 2015 meeting 12/l/2015 Vail Town Council Meeting Minutes Tuesday, November 3, 2015 5:15 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 5:15 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz, Mayor Pro Tem Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Staff members present: Stan Zemler Matt Mire, Town Attorney Patty McKenny, Town Clerk The first item on the agenda was a review of the PEC/DRB minutes; no items were called up at this time. There were some comments made related to the discussion about the Evergreen Lodge related to the term "live beds". The second item on the agenda was information updates as follows: 1) September 21015 Sales Tax Report 2) November 2015 Revenue Highlights 3) East Vail Fire Station Renovation Daly made a couple of comments related the size of the lot, the need to correct the address, and the renderings of the East Vail Fire Station renovation. The third item on the agenda was Matters from Mayor, Council and Committee Reports, with some comments from Bugby who thanked the community for their support electing him two years ago. He shared that his reason not to run again was the need to turn focus back to his business. Rogers also thanked the community and staff for their support; she noted it had been a privilege serving the community of Vail. Daly presented an update on recent CAST meeting topics, i.e. disaster response discussion. The fourth item on the agenda was second reading of Ordinance No. 14, Series of 2015, An Ordinance Repealing and Reenacting Chapter 10-1, Building Codes, Vail Town Code, Adopting by Reference the 2015 Editions of the International Building Code, International Residential Code, International Fire Code, International Mechanical Code, International Energy Conservation Code, International Existing Building Code, 2012 editions of the International Plumbing Code and International Fuel Gas Code, 2014 Edition of the National Electrical Code, 1997 Edition of Uniform Code for Abatement of Dangerous Buildings and with Regard to the Above -Described Codes, Adopting Certain Appendices. Setting Forth Certain Amendments Thereto, and Setting Forth Details in Regard Thereto as presented by Martin Haeberle, Chief Building Official & Mike Vaughan, Fire Marshal. The International Building Codes are updated Town Council Meeting Minutes of November 3, 2015 Page 1 12/1/2015 every three years to maintain minimum standards for the technical advances in building sciences and material innovations that are being used by the construction community. The proposed 2015 Building Codes also reflect the changes mandated by the State of Colorado Building Codes. There was some continued discussion about the manner in which the new codes will be released to the public, the fire sprinkler requirements and the appeal process. There were some concerns expressed related to redevelopment of buildings and smaller remodels and the increased financial impacts from the fire sprinkler requirements on these kinds of projects. There was also a recommendation by the Town Attorney to leave the current appeal process to include only the Building and Fire Codes Appeals Board. Moffet continued to express opposition to the process as a means of forced social engineering. Rogers moved to approve Ordinance No. 14, Series of 2015, on seconded reading; Bugby seconded the motion. Daly asked for public input at which time Robin Burch addressed the council with some concerns about her remodeling experiences and the building code requirements related to the sprinkling systems. She expressed her concerns in that there have been monumental financial impacts with these requirements and the need for more appeal venues. She noted her interactions with the town have been somewhat difficult during the remodeling process. The motion passed (5-2; Bruno and Moffet opposed). The fifth item on the agenda was Proclamation No. 5, Series of 2015, A Proclamation Declaring the 3rd Week in November 2015 as "Volunteers in Police Service Week" as presented by Dwight Henninger, Chief of Police, who noted that volunteers have given more than 500 hours of community service to the town. Proclamation No. 5 was read and approved by the Town Council. The sixth item on the agenda was Citizen Participation as follows: 1. Jonathan Levine expressed concerns with the Vail Police Department and requested more late night police service during events, such as Halloween. 2. Taylor Gardarian presented information about his new non profit organization called Open Source Citizen Control. 3. Robin Burch presented her ideas for a beautification plan for the island by Booth Falls bus stop. The seventh item on the agenda was the Consent Agenda: 1) Minutes from October 6, 2015 meeting Moffet moved to approve the minutes; Bugby seconded and the motion passed (7-0). 2) Minutes from October 20, 2015 meeting Moffet moved to approve the minutes; Bugby seconded and the motion passed (7-0). The eighth item on the agenda was the Town Manager's Report; no items were presented. The ninth item on the agenda was recognition of outgoing Council Members Andy Daly, Margaret Rogers and Dale Bugby. Town Manager Stan Zemler thanked Bugby for his past two years of service with appreciation for the many topics and perspectives he brought to the discussion. He then thanked both Rogers and Daly individually by identifying many of the accomplishments of their last eight years and giving them high accolades and accommodation for their impressive leadership while serving for the Town of Vail. Kurz, Moffet, Bruno, Chapin and Bugby presented their praises for the years of service by the three members as well. Town Council Meeting Minutes of November 3, 2015 Page 2 12/1/2015 The tenth item on the agenda was the discussion about the Golden Peak Racquet Sports Facility as presented by Todd Oppenheimer who requested direction from Council on the configuration of the Golden Peak Racquet Sports Facility project. He noted that on August 5, 2015, as part of the Booth Creek Park design program discussion, the Town Council directed the inclusion of 2 hard -surface tennis courts in the design of Booth Creek Park and an evaluation of the Golden Peak Tennis Court site for a full or partial conversion to pickleball courts. He noted the existing Golden Peak courts are in poor condition and there is a need for them to be reconstructed. Some highlights of the current situation include: ■ The Vail Recreation District has been operating a pickleball program on half of the Chalet Road courts for 4 years ■ The site has been evaluated and staff determined that it is feasible to construct 6 pickelball courts and 12 parking spaces on the site without encroaching on Mill Creek and retaining the possibility of through traffic on Chalet Road ■ A proposed site plan for the Golden Peak site would be presented ■ Construction of Booth Creek Park is scheduled to begin in May 2016 and completed later that fall. Assuming the project stays on track, the Booth Creek Park tennis courts will be available for play late October 2016 ■ There has been significant public opinion both for and against tennis and pickleball configurations for the Golden Peak Racquet Sports Facility Project ■ On October 20, 2015 the Town Council conducted a site visit to the Chalet Road site and directed the Vail Police Department to perform noise readings as pickleball was being played. The results of the noise readings are attached. There were 2 options for improvements outlined by Oppenheimer, as follows:: a) 6 pickleball courts & 12 parking spaces b) 4 pickleball courts and 1 full size tennis court Mike Ortiz, VRD Executive Director, provided some programming recommendations noting there is not a need for more tennis courts once courts are built at Booth Creek and there have been no complaints received by VRD about Golden Peak pickleball programming. The noise levels taken during the recent site visit indicated no violations of the code. Public input was taken at this time with a number of persons in support and opposed to the construction of new courts. 1. Ram's Horn manager expressed concerns about noise and restrooms 2. Texas Townhomes owners expressed concerns about the programming and resulting noise levels 3. All Seasons owners have concerns about sound impacts 4. Bill Suarez, VRD Board, commented on the decline of tennis and the rise of pickleball play 5. Jim Lamont, VHA, encourage groups work together for the best solution, possibly work towards some regulations surrounding the programming and operations addressing, noise, lighting, time of day, etc. There were several comments from town council that showed consensus for the several planning components, 1) Continue working with the neighborhood to hear their concerns and ideas, 2) support of 6 pickleball courts, 3) support of the programming since it is supported by the community. A motion was made and seconded to move forward with six (6) pickleball court configuration. The motion passed (6-1; Daly opposed). Town Council Meeting Minutes of November 3, 2015 Page 3 12/1/2015 The last item on the agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Kurz seconded the motion which passed unanimously, (7-0) and the meeting adjourned. Respectfully Submitted, Attest: Andrew P. Daly, Mayor Patty McKenny, Town Clerk Town Council Meeting Minutes of November 3, 2015 Page 4 12/1/2015 Vail Town Council Meeting Minutes Tuesday, November 17, 2015 12:00 P.M. Vail Town Council Chambers The swearing in of the newly elected town council members began at 12:00 p.m. Vail Town Clerk Patty McKenny led the oath of office taken by Dick Cleveland, serving a two-year term, Kevin Foley, Kim Langmaid, and Jen Mason, serving a four-year term. The regular meeting was then called to order at approximately 12:05 P.M. by council member Greg Moffet. Members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tem Dick Cleveland Kevin Foley Kim Langmaid Jen Mason Greg Moffet Staff members present: Stan Zemler Matt Mire, Town Attorney Patty McKenny, Town Clerk The second item of business was the selection of the Mayor and Mayor Pro Tem. Moffet moved to elect Dave Chapin to be Mayor of the Town of Vail for a two year term; Bruno seconded the motion and it passed (7-0). Moffet moved to elect Jenn Bruno to be Mayor Pro Tem of the Town of Vail for a two year term; Foley seconded the motion and it passed (7-0). Mayor Chapin expressed his appreciation for the support of the Vail community and town's Council's support in electing him as Mayor and he expressed looking forward to serving the town in a bigger role. A community lunch reception was the held to welcome the newly elected members to Vail Town Council. . The next agenda item was the site visit to the Lionshead Transportation Center to visit the La Cantina Restaurant in order to review a proposal to add a deck to the outdoor area. The meeting was recessed after the site visit until 6:00 P.M. The council meeting reconvened at 6:00 p.m. and the next item on the agenda was Citizen Participation; the following persons addressed the council: Taylor Gardarian, spoke about his non profit organization Open Source Citizen Control, looking for any input about citizen participation and axioms of time. Jonathan Levine, Vail Limousines, congratulated new council members and expressed support in working with them on two issues facing the town, 1) the Vail Police Department, who he criticized for their leadership and services, and 2) the Vail Transportation Center and transit services, which he indicated did not service the guests in the valley with later night service. Town Council Meeting Minutes of November 17, 2015 Page 1 12/11/2015 The seventh item on the agenda was Proclamation No. 6, Series of 2015, celebrating Colorado Gives Day as presented by Susie Tjosseim, Colorado Ski Museum. She noted there was representation from 47 community non profit groups in the region. She acknowledged Colorado Gives Day as December 8 this year, a day that has rapidly grown into the largest day of individual giving in the State of Colorado. Moffet read the proclamation and moved to approve Proclamation No. 6. Foley seconded the motion and it passed (7-0). The eighth item on the agenda was presented by Chris Neubecker, Planning Manager, as request to proceed through the development review process with a proposal to construct a patio seating area for La Cantina restaurant at the Town of Vail owned Vail Village parking structure, located at 241 East Meadow Drive/Tracts B and C, Block 5D, Vail Village Filing 1. He noted La Cantina Restaurant, represented by owner Richard Wheelock, is requesting the property owner give authorization to proceed through the Town's development review process with a proposal to construct an outdoor patio on the south side of the Vail Village parking structure. The restaurant, within the Bus Terminal, is located on the third level of the parking structure and the proposed patio would extend southward from the existing structure, on the same level as the existing restaurant. The materials included with the council packet were a letter from the applicant detailing the request, draft patio plans, and an artist's rendering. Neubecker further described the request as an 810 +/- square foot heated, stamped concrete (snow -melt) patio, with Space for approximately 30 — 40 seats, including a new patio wall and railing to match existing, and proposal to remove five trees. Several items were noted as part of council's considerations for this proposal: ✓ Pursuant to Section 12-16, Conditional Uses, Vail Town Code, the proposal to construct a patio will require review and approval of a conditional use permit by the Planning and Environmental Commission. ✓ Pursuant to Section 12-9C, General Use District, Vail Town Code, development standards for the proposal will be prescribed by the Planning and Environmental Commission, including site coverage, landscaping and parking. ✓ Pursuant to Section 12-11, Design Review, Vail Town Code, the proposal to construct a patio addition on the Vail Village parking structure will require review by the Design Review Board. ✓ Pursuant to Regulation 47-302 of the Colorado Liquor Rules, the applicant will need to modify their liquor license to include this outdoor seating area in order to allow liquor consumption on the patio. (The new patio would be contiguous to the current liquor license boundary.) ✓ In addition to these regulatory processes, the Town Council should consider the impacts on the existing lease for the restaurant, impacts on restrooms, and potential for creating a precedent for modifying Town owned buildings. ✓ The Council should also consider if the outdoor seating will be exclusively for La Cantina patrons, or if it will be open to the general public to use. Richard Wheelock, owner of restaurant, was present and answered questions about participating in costs related to landscaping the area; he expressed willingness to assist with the costs of the landscaping of the area as likely dictated by DRB. There were also some comments about his current lease and how a new lease would be negotiated, who pays for the increased utilities with new space, could it be a phased approach to the addition. Wheelock noted his goal was to try to improve the summer business by adding the patio. Moffet moved on behalf of the town as the property owner to approve the applicant's request to proceed through the development review process with a proposal to construct a patio and seating area for use by La Cantina Restaurant and its customers, located at 241 East Meadow Drive/Tracts B and C, Town Council Meeting Minutes of November 17, 2015 Page 2 12/1/2015 Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Bruno seconded the motion and it passed (6-1; Langmaid opposed). The ninth item on the agenda was the consent agenda as follows: 1) Resolution No. 35, Series of 2015, A Resolution Approving an Intergovernmental Agreement Between the Town of Vail and Eagle County Regarding the Town of Vail Recycle Drop Off Site; and Setting Forth Details in Regard Thereto Moffet moved to approve Resolution No. 35; Bruno seconded the motion and it passed (7-0). 2) Resolution No. 36, Series of 2015, A Resolution Approving an Intergovernmental Agreement Between the Town of Vail and Eagle County Regarding Animal Services; and Setting Forth Details in Regard Thereto Moffet moved to approve Resolution No. 36; Bruno seconded the motion and it passed (7-0). The tenth item on the agenda was first reading of Ordinance No. 16, Series 2015, an Ordinance providing for the levy assessment and collection of town property taxes due for the 2015 tax year and payable in the 2016 fiscal year as presented by Kathleen Halloran, Finance Director. The town is required by Colorado state law to certify the mil levy by December 15 of each year. It was noted this action is required annually in order to certify the numbers with Eagle County who processes all of the property tax billing. Moffet moved to approve Ordinance No. 16 on first reading; Bruno seconded the motion and it passed (7-0). The eleventh item on the agenda was PEC/DRB update was updated by Chris Neubecker, Planning Manager. There was no call ups of items considered at the meetings. There was some discussion about religious uses in residential zone districts which was one of the meeting topics. The twelfth item on the agenda was Information Update: 1) VEAC Meeting Minutes November 10, 2015 2) September 2015 Vail Business Review ( The thirteenth item on the agenda was Town Manager's Report as follows: 1) Council Committee Appointments List and Schedule Zemler reviewed the committee list presented in the packet with a brief overview of each committee appointment that would be required. It was noted that neither the CSE nor AIPP would include the appointment of a council member per the town's charter which states the "council shall not serve on any town boards or commissions". It was also suggested that some guidelines be discussed surrounding a person's role when he/she serves on both the town council and a non profit organization's board with a review of the conflict of interest statutes. It was noted the appointments would be made at the December 1s` meeting. 2) Proposed Council Retreat date is Dec 15 There was full support to holding a council retreat on the date proposed. 3) All EE meeting Thursday morning at Vail's Mountain Plaza There was an invitation to all staff for a kick-off season meeting; the town council was also invited to attend. A new guest service enhancement program will be kicked off called "Random Acts of Kindness", a take off from some great Disney training, that staff have created. Town Council Meeting Minutes of November 17, 2015 Page 3 12/11/2015 The fourteenth item on the agenda was Matters from Mayor, Council and Committee Reports, an opportunity for council members to bring forward any items from committees. Comments were heard as follows: Foley noted: 1) ski season start and kick off on Vail mountain on Friday at 9 a.m., 2) concerns about West Vail roundabout south side which has rebar on the road surface. Staff noted CDOT would be repairing this next year. The fifteenth item on the agenda was adjournment. There being no further business to come before the council, Foley moved to adjourn the meeting and Moffet seconded the motion which passed unanimously, (7-0) and the meeting adjourned 6:55 p.m. Respectfully Submitted, Attest: Dave Chapin, Mayor Patty McKenny, Town Clerk Town Council Meeting Minutes of November 17, 2015 Page 4 12/1/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 1, 2015 ITEM/TOPIC: Town Manager's Report PRESENTER(S): Stan Zemler, Town Manager 12/l/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 1, 2015 ITEM/TOPIC: Presentation of the Commission on Special Events (CSE) proposed funding allocations for 2016 Cultural, Recreational and Community Events and Education and Enrichment Programming PRESENTER(S): Barry Davis, Chairman, Commission on Special Events ACTION REQUESTED OF COUNCIL: The CSE requests that the Town Council approve the proposed funding allocations for the 2016 Cultural, Recreational and Community Events and the Educational and Enrichment Programming. BACKGROUND: The CSE received 43 proposals in response to the RFP for 2016 events that was issued in late August. "Special Event Rating Criteria" was used to evaluate all proposals with respect to how they align with a strategic approach to providing a diverse calendar of events that are well matched to the Vail brand and will exceed the expectations of a sophisticated and international clientele. Cultural, Recreational and Community Events are measured primarily with respect to how well they will drive destination overnight visitation. Education and Enrichment Programs are evaluated by how they contribute to life-long learning, a sense of well-being and enhanced quality of life. The CSE believes this is a strong calendar of events aligned with the Town Council's mission of providing our citizens and guests with "an abundance of recreational, cultural and educational opportunities" that will continue to drive increased results and contribute to providing thought provoking educational and life enriching opportunities. ATTACHMENTS: Memo CSE 2016 Proposed Funding Recommendations 12/1/2015 TOWN OF VAIL Memorandum To: Vail Town Council From: Commission on Special Events Date: December 1, 2015 Subject: Commission on Special Events (CSE) funding decisions for 2016 Cultural/Recreational/Community (CRC) and Education/Enrichment (EE) proposals. Action Requested: The CSE requests the Town Council's approval of the proposed 2016 CRC and EE funding allocations, as presented. The CSE believes this is a strong calendar of events aligned with the Town Council's mission of providing our citizens and guests with "an abundance of recreational, cultural and educational opportunities" that will continue to drive increased results and contribute to providing thought provoking educational and life enriching opportunities. 2015 Successes: Two new events delivered above and beyond expectations in 2015. The 14th FIPS Mouche World Youth Fly Fishing Championships made their American debut in August, raising international awareness of our watershed, which can now be rightfully described as "World Championship" waters. Look for the story airing in the near future on Destination America, "In the Loop." Outlier Offroad Festival also exceeded expectations, bringing mountain bike racing back to Vail Mountain on a beautiful fall weekend and delivering exciting, lift -served, demo opportunities on next year's gear. The CSE's continuing commitment to promote Lionshead as a strong event venue delivered a strong showing as Vail OktoberfestTM in Lionshead hit its stride rivaling the numbers generated in Vail Village and the Colorado Grand stood out once again as an event that delivered strong economic benefit to the Lionshead business community with activation delivered by the Lionshead Merchants Association. The Vail Summer Bluegrass Series returned to Vail Square in its second year with 4 Wednesday night concerts, backing up the ever successful Jazz at Vail Square series on Thursday nights. New and Exciting for 2016: • 36th Annual FIPS Mouche World Fly Fishing Championships will make their American debut in September, and is expected to deliver teams from all over the world at highest level of fly fishing competition. • GoPro Mountain Games continue to have the highest level of support from the CSE and have promised activation in Lionshead in 2016. • CarniVail: Back by popular demand, the traditional Vail -style celebration of Mardi -Gras will feature a Fat Tuesday parade and Street Party in Vail Village. 12/1/2015 Other activities will include the traditional mountain -top Crawfish Broil and non- stop Cajun apres and After —Dark parties. Education and Enrichment (EE) Category Replaces "Tier IV": Last year was the first year of reviewing this new category and CSE members were uniformly impressed by the potential of this group of applications. They noted that the budget for this new initiative seemed somewhat arbitrarily set at a base amount that was requested in 2013, and felt it to be inadequate to deliver the ambitious programming that was proposed. The Council granted the request to expand the budget from $91,000 to $150,000. Nearly $300,000 in requests were received this year. The CSE reviewed these requests using updated criteria, which better defined how these types of events and programming enhance the community. CSE members noted a strong synergy between several of the groups and observed that there exists opportunity for them to work cooperatively to provide the community with extraordinary opportunities focusing on mind, body and soul that contribute to a higher quality of life and experience for both guests and residents. Overview of Event Effectiveness — Measurement Tools: All events receiving public funding are required to submit a post -event recap summarizing the event's strengths and weaknesses, contributions to the Vail economy and community benefits. In 2015, in response to a continuing concern with respect to the validity and/or consistency in the methodology of data presented by the individual event producers, the CSE chose to fund an independent, third party Economic Impact Survey, setting aside $50,000 out of their events budget. All of the 2015 events receiving more than $10,000 have been or will be surveyed either on-site or utilizing post -event research techniques. The results received to date have delivered an excellent picture of the economic benefits that the events program is providing. A complete overview will be prepared once the final data is in, and will be presented in February. The CSE has determined to fund this initiative again in 2016. The fundamental on-going tools now consist of monthly and bi-weekly DestiMetrics reports, Sales Tax data, the on-going Intercept studies providing both qualitative and quantitative data for individual events, the two year Economic Impact Study conducted by RRC in 2013 and 2014, parking data, as well as keeping our finger on the pulse of the merchant/hotelier/restaurateur community. In addition, the `scorecard' and its support tools such as the 'marketing checklist' are now structured to be more dynamically employed tools. Less obviously, quantitative measures such as brand strength, marketing expertise, media leverage, and community integration continue to be monitored and measured against established objectives. 12/01/2015 CSE 2016 Funding Summary Page 2 12/1/2015 2016 Special Event Allocations -Strategic Overview r)ffjfIJJ��If) IJ TOWN OF VAI�L 12/1 /2015 r-F�DPA PAI0i"I �-)jP-E- -(�IA -L '�V-'� i'l-r Barry Davis Chair, Commission Mark Gordon on Special Events Vice Chair, Commission on Special Events Town of Vail I Commission on Special Events 1 12/01/2015 12/1/2015 2 CSE Purpose The purpose of the Commission on Special Events is to develop and deliver a calendar of events that accomplish the following objectives: 1. Algin events with the Vail Brand: Like Nothing on Earth 2. Drive Positive Economic Impact -occupancy - sales tax - group business - return guests 3. Generate funding leverage 4. Attract destination guests; from out of state, international and in-state, who book overnight rooms 5. Achieve an optimal event calendar 6. Achieve a superior community and guest experience: NPS Town of Vail I Commission on Special Events 1 12/01/2015 12/1/2015 3 CSE Strategic Plan • Special events contribute to guest satisfaction, increased spending and sense of community. • Event funding decisions will be made in alignment with the strategies supported by the Vail Local Marketing District (VLMD). • Cooperation and communication with other community organizations are essential to the success of the CSE 's program. • Events that receive funding from the CSE must be compatible with the Vail Brand and be of a quality commensurate with Vail's image as a world-class resort. • The use of measurable criteria in event selection, funding and evaluation is critical to ensuring progress. Town of Vail I Commission on Special Events 1 12/01/2015 TOWN OF VAIL "' 12/1/2015 4 2015 CSE Successes • Separate strategy from execution by spending meeting time and resources further upstream from the funding process • Improve quality and reduce quantity • Process improvements: - better real time evaluation and management - investment in quality of marketing - event content alignment with brand • Implementation of independent, 3rd party surveys for all events receiving $10,000 or more, funded from the CSE's event budget. Town of Vail I Commission on Special Events 1 12/01/2015 12/1/2015 5 2016 CSE Strategic Commitment 11`� �- I � rrJ � !J-fi r • Redefining and supporting Guest and Community priorities through implementation of revised evaluation criteria: • Cultural, Recreational and Community Events • Education and Enrichment Opportunities • Continue to optimize calendar management aligned with opportunity • Refine measurement of performance against objectives through continued commitment to fund independent, 3rd party surveys for all events receiving $10,000 or more. • Advocate for the development of an indoor community event/education facility Town of Vail I Commission on Special Events 1 12/01/2015 i 12/1/2015 6 r��51i... '� R '•. r �, n'.y;_: � _ - 1 5 ' -iA .. � � 1y mak""'., - p,� � _ . T .. ,� .y + � tl _ 'I � fr -, _ - r a "_ '- - - - ' :r . --.. �� -. — y - --- ' -' - �.. r � � � � � �� �;,,' '�� � .. FY JAI' Imo" �. i +" a e � � � # � 'A� �} {. _ _ _ . - -� rr il�.� .Ve. • FNUia I ; Yhwse v i 4 ■'. � � N� � r �1. �' i — — `ir I ugh 1 t �'yYy� � . � 1. � F ��� `��. �& �1 - �'/' � , � My .. �. ,. ,.. lig M �, _ � * � ; � .. . * .. � �, h ((!K TOWN OF VAIL Commission on Special Events Attachment A: CSE Event Categories and Evaluation Criteria Events receiving public funding will be categorized as follows: ➢ Recreational, Cultural and Community Events: Goal: Deliver a diverse calendar of events in the Town of Vail that promote economic vitality and community enrichment Signature Events: • Established events that take place over multiple days and/or weeks • Strong Vail Brand identity • Drive overnight visitation • Promotion and marketing reach through local, regional, national and international media exposure • Several of these events receive their funding from the Town Council, Tier I "Vail Brand Events." Post event review and evaluation will be overseen by the CSE Destination Events: • Newer events, participatory sporting events and large scale ambient events which support the CSE's criteria for promoting economic vitality and driving destination visitation • Supports the Vail Brand • Primarily local and regional media exposure, may attract some national exposure or sponsorships Ambient Community Events: • Ambient events which contribute to a sense of community, vitality and fun; enhance the guest experience and promote high NPS (Net Promoter Score) • Primarily local media exposure • Community celebrations: i.e. Vail America Days, Vail Holidaze, Vail Family Fun Fest Y Educational and Enrichment Events Goal: Promote leadership development, intellectual opportunities and health and well-being • Shall be part of the CSE RFP process • Potential to build the Vail Brand as an educational and well-being destination • Local, regional, (and when appropriate) national and international media exposure • Economic impact may be in the future: Potential to return economic benefits as participants share their experiences to individuals and groups within their spheres of influence CSE 2016 RFP: 8/20/2015 Attachment A: Event Categories & Evaluation Criteria Page 1 of 4 12/1/2015 ➢ The Vail Local Marketing District Advisory Council (VLMDC) provides Marketing support to events that have received funding subject to the following criteria: • Demographic fit • Driving overnight guests (Front Range and Destination) • Overall brand fit • Sponsors (current and potential) and added reach • Timing- Need period (midweek, shoulder season from May to October) The marketing support is limited to advertising by listing an event (or events) to drive traffic to Vail during these time periods. PLEASE SEE SCORECARDS ON FOLLOWING PAGES CSE 2016 RFP: 8/20/2015 Attachment A: Event Categories & Evaluation Criteria Page 2 of 4 12/11/2015 01 SCORECARD: rawiu of ianan CortFmi.aiafl on RECREATIONAL, CULTURAL & COMMUNITY EVENTS Sped.$ E—t. Maximum Score 1 100 CSE 2016 RFP: 8/20/2015 Attachment A: Event Categories & Evaluation Criteria Page 3 of 4 12/1/2015 Criteria Rating Out of Region Guests (Current mix 50%) 0-10 Regional Destination Guests (Current mix 32%) 0-5 Potential to Increase Room Nights and Revenues: International Guests (Current mix 3%) 0-5 Drive Group Business 0-5 Increase Sales Tax Revenue 0-10 Brand Fit Supports the Vail Brand 0-10 Timing Optimize calendar - "the right events at the right time" 0-5 Demographic Fit Optimize visitor mix (age, income, demographic targets per research data) 0-10 Community Enrichment What is the community involvement opportunity and/or lasting community benefit? 0-5 Continues to evolve by delivering fresh content, Growth Potential enhanced experiences 0-10 Promotes an atmosphere of vitality, fun and celebration Extent and quality of promotional and marketing Marketing Strength "reach" 0-15 Leverage media exposure and sponsorship support Producer Qualifications Proven quality, knowledge and resources to sustain and grow the event 0-10 Maximum Score 1 100 CSE 2016 RFP: 8/20/2015 Attachment A: Event Categories & Evaluation Criteria Page 3 of 4 12/1/2015 SCORECARD: TWA OFMAK EDUCATIONAL AND ENRICHMENT EVENTS CurtYmiesipn on Specief Events Maximum Score 100 CSE 2016 RFP: 8/20/2015 Attachment A: Event Categories & Evaluation Criteria Page 4 of 4 12/1/2015 Criteria Rating Enhance Leadership Skills: locally, nationally, internationally Potential to achieve one Foster a Health and Well Being reputation for Vail or more of the Provide opportunities for intellectual dialogues 0-25 following: and problem solving Deliver an educational component Create a lasting impact on the community Brand Opportunity Builds the Vail Brand 0-15 Timing Optimize calendar - "the right events at the right time" 0-5 Demographic Fit: Optimize quality of participants to improve future Audience economic opportunity 0-10 Community Enrichment What is the community involvement opportunity and/or lasting community benefit? 0-10 Continues to evolve by delivering fresh content, Growth Potential enhanced experiences 0-10 Achieves national/global recognition and participation Extent and quality of promotional and marketing Marketing Strength "reach" 0-15 Leverage media exposure and sponsorship support Producer Qualifications Proven quality, knowledge and resources to sustain and grow the event 0-10 Maximum Score 100 CSE 2016 RFP: 8/20/2015 Attachment A: Event Categories & Evaluation Criteria Page 4 of 4 12/1/2015 CSE 2016 FUNDING ALLOCATIONS $ 52,800.00 Meeting & Miscellaneous Expenses $ 3,000.00 Total $ 55,800.00 EverM Producing Entity: Proposed Location: 2016 Dates: 2016 Funds 2015 Funds 2016 Funding Grid Notes/Conditions from CSE 2016 Funds 2015 Funds Requested Recei� Allocated Event Name: Producing Entity: Proposed Location: 2016 Dates: Requested: Allocated: Grid Score Notes Evergreen Lodge, Vail Marriott, Dillon Score 36th FPS Mouche World Fly Fishing Reservoir, Sylvan Lake,Colorado River, Eagle Vail Centre (Vail Leadership Championship The America Cup, Inc. River September 11-18, 2016 $ 50,000.00 $ 608 $ 50,000.00 638 $ 56,000.00 Golden Peak, Vail Vallage, Mountain Plaza, January 24-28, 2016 and GoPro Mountain Games Vail Valley Foundation and Homestake Creek in Red Cliff June 9 - 12, 2016 $ 100,000.00 $ 85,000.00 591 $ 85,000.00 LH activation is a requirement. Vail America Days Highline Vail Village, Lionshead 7/4/2016 $ 70,000.00 $ 65,000.00 578 $ 65,000.00 Gourmet on Gore Highline Gore Drive September 2 -5, 2016 $ 75,000.00 $ 45,000.00 572 $ 55,000.00 558 Pink Vail Vail Valley Medical Center Vail Mountain 4/2/2016 $ 25,000.00 $ 5,000.00 567 $ 10,000.00 Vail Village, Lionshead, Gore Creek, Willow The International School of Global Taste of Vail Taste of Vail Bridge Rd., Four Seasons March 30- April 2 $ 55,000.00 $ 35,000.00 557 $ 30,000.00 538 $ 15,000.00 the event to "Vail Global Solutions Forum". Fri. Sept. 9 - Sun. Sept. 11 The Donovan Pavilion, The Grand View, The Vail Oktoberfest Highline Vail Village, Lionshead & Fri. Sept. 16 -18, 2016 $ 85,000.00 $ 45,000.00 554 $ 55,000.00 The Town of Vail Public Library, The Sonnenalp Producer commits to early season Vail Symposium Winter 2016 Vail Symposium and Vail Mountain School December 2015 -April 2016 $ 45,000.00 $ 35,000.00 screenings and marketing and Mexico $ 35,000.00 Valley Tastings: Food for Youth, and Healthy summer 2016, early engagement. Producer to provide a 5year Vail Film Festival Colorado Film Institute Cascade, Marriott, VMS April 7-10 $ 90,000.00 $ 50,000.00 536 $ 45,000.00 strategic plan with development vision. $ 1,000.00 Starting Hearts: All You Need Is Heart Event Friday, September 30th - Donovan Pavilion 2/8/2016 $ 20,000.00 $ 6,000.00 441 Vail Beaver Creek Restaurant Week GROUP970 Restaurant Vail/Beaver Creek Sunday, October 9th, 2016 $ 11,500.00 $ 14,000.00 533 $ 11,500.00 419 $ 4,000.00 Mountain Fit Women's Wellness Weekend February 7 - 9, 2016* OR Town of Vail hotels, restaurants, Vail Resorts August 19-20,.2016 $ 15,000.00 $ 15,000.00 393 CarniVail Highline Vail Village, Eagle's Nest February 6 - 9, 2016 $ 45,000.00 $ 532 $ 20,000.00 Vail Kids Adventure Games Kids Adventure Games, LLC Vail Village Aug 10-14, 2016 $ 44,500.00 $ 44,500.00 532 $ 40,000.00 June 19th- Oct 2 Sundays Vail Farmers' Market & Art Show/Vail Vail Farmers' Market & Art and June 26, July 22 and Farmers' Market Farm to table Series Show/Meadow Drive Partnership Meadow Drive August 12 $ 68,000.00 $ 35,000.00 531 $ 35,000.00 King of the Mountain Volleyball King of the Mountain Volleyball Vail Valley Fields June 17-19,2016 $ 15,000.00 $ 15,000.00 525 $ 15,000.00 Vail Snow Daze Highline Mountain Plaza, Solaris Plaza/Meadown Drive December 9 -11, 2016 $ 45,000.00 $ 40,000.00 521 $ 40,000.00 June 29, July 13, 27, Vail Summer Bluegrass Series Lakeside Stride Arrabelle at Vail Square August 10 $ 50,000.00 $ 50,000.00 515 $ 50,000.00 Spring Back to Vail Highline Golden Peak, Vail Village 4/10/2016 $ 30,000.00 $ 40,000.00 509 $ 25,000.00 Outlier Offroad Festival Uncommon Communications/ September 29 -October 2, New dates request Sept 9-11, original date Greenspeed Project Gondola One, Lionshead Base 2016 $ 25,000.00 $ 25,000.00 509 $ 25,000.00 not viable Kick It 3v3 National Soccer Championship North American Sports Group Ford Fields, Vail Valley Fields July 29-31, 2016 $ 55,000.00 $ 55,000.00 508 $ 40,000.00 Lionshead Mountainside Event Lakeside Stride Mountainside location in Lionshead 8/27/2016 $ 40,000.00 $ 508 $ Eagle Vail Pield and Pavilion, Vail Mountain Conditional on Vail co -branding at stadium Colorado Cup 2016- Bundesliga. JJRose Holdings Group LLC School Field, Vail Athletic Field and. Ford Field July 15th - July 25th 2016 $ 75,000.00 $ 506 $ 10,000.00 events. International Lacrosse Ford Park, Vail Athletic Field, VMS, Donovan Vail Lacrosse Shootout Promotions, Inc. Park June 25 -July 3, 2016 $ 20,000.00 $ 15,000.00 502 $ 15,000.00 Vail Holidaze Ren Productions Vail Village Dec 16-18, 2016 $ 24,000.00 $ 36,000.00 489 $ 24,000.00 Big Beers, Belgians & Barleywines Festival Laura Lodge Vail Cascade Resort, Atwater, Terra Bistro, January 7-9, 2016 $ 30,000.00 $ 9,500.00 1 475 $ 10,000.00 Vail Automotive Classic/Vail Village Car Show Vail Village, Ford Park/Amphitheatre or & Evening Social Vail Valley Meadow Drive September 10-11, 2016 $ 9,000.00 $ 2,000.00 456 $ 2,000.00 Vail Valley Cup, 3rd Annual Cindy Eskwith Producer commits to collecting matching Memorial Tournament + RECAP Vail Valley Soccer Club Vail Valley Fields October 1-2, 2016 $ 15,000.00 $ 5,000.00 455 $ 7,500.00 funds from other communities. Colorado Grand CO Grand and LHMA Lionshead Mall Sept. 16-17, 2016 $ 10,000.00 $ 10,000.00 435 $ 10,000.00 May 10, 17, 24,31&June Vail Whitewater Series Vail Recreation District Whitewater Park 7, 2016 $ 6,000.00 $ 5,000.00 420 $ 6,000.00 Producer should focus on spirits and distillery market and have food take a supportive role. Additional marketing Vail's Top Shelf Harvest Eagle Valley Events, Inc. Arrabelle at Vail Square 10/1/2016 $ 20,000.00 $ 20,000.00 402 $ 15,500.00 support. U16 Rocky/Central Junior Championships Ski and Snowboard Club Vail Golden Peak Mar 11-17, 2016 $ 2,500.00 $ 400 $ 2,500.00 June 6-10, June 13-17 and June 20-24 and August 15- 19 and August 22-26 dates Ren Event Productions/Vail Art working with Art Guild and Vail Summer Art Workshop Guild TBD CM $ 45,000.00 $ 394 $ Vail Arts Festival Eagle Valley Events, Inc. Lionshead Mall, Arrabelle at Vail Square June 24-26, 2016 $ 10,000.00 $ 10,000.00 392 $ 10,000.00 Resurrection Fighting Alliance Alliance Media Group, I.I.C. Dobson Arena, Lionshead Mall TBD $ 27,000.00 $ 386 June 25; July 2, 91, 16, 23, Vail Family Fun Fest Blue Creek Productions, Inc Lionshead & 30; August 8 $ 23,800.00 $ 20,000.00 374 $ 20,000.00 Starting Hearts: Inaugural Fitness Challenge Starting Hearts, Inc. Eagle County June 1 -July 1, 2016 $ 40,000.00 $ 287 $ TOTAL: $ 1,336,300.00 $ 829,000.00 Fireworks - Vail America Days & Holidaze - Split TBD $ 51,500.00 Fireworks Budget Remaining: $ 51,500.00 RRC Event Surveys for all events funded @ $10,000 or more+ incentives for participation ($2800) $ 52,800.00 Meeting & Miscellaneous Expenses $ 3,000.00 Administrative Budget Remainin $ 55,800.00 TOTAL CSE Bud et $ 1,086,300.00 Total 2016 Funds 2015 Funds 2016 Funding Event Name: Producing Entity: Proposed Location: 2016 Dates: Requested: Allocated: Grid Allocated Notes Score Vail Centre (Vail Leadership Vail Centre Institute in 2015) Grandview Room, Donovan Pavilion 2016 $ 125,000.00 $ 21,000.00 638 $ 56,000.00 January 24-28, 2016 and Producerto consider changing the name of Mountains of Hope Vail Veterans Program Vail Village, Vail Mountain March 6-11, 2016 $ 20,000.00 $ 13,800.00 579 $ 18,000.00 the event to "Vail Mountains of Hope". January 1- December 31, Nurture/Explore/Discover at the Garden Betty Ford Alpine Gardens Betty Ford Alpine Gardens 2016 $ 20,000.00 $ 558 $ 15,000.00 Students Shoulder -to -Shoulder: The International School of Global Producer to consider changing the name of Global Solutions Forum Citizenship Vail Mountain School and The Antlers of Vail October 20-23, 2016 $ 25,000.00 $ 538 $ 15,000.00 the event to "Vail Global Solutions Forum". The Donovan Pavilion, The Grand View, The Antlers at Vail, The Arrabelle at Vail Square, The Town of Vail Public Library, The Sonnenalp Vail Symposium Winter 2016 Vail Symposium and Vail Mountain School December 2015 -April 2016 $ 45,000.00 $ 35,000.00 519 $ 35,000.00 Valley Tastings: Food for Youth, and Healthy summer 2016, early Kids Colorado Survey Eagle River Youth Coalition Donovan Pavilion October 2016 $ 1,000.00 $ 481 $ 1,000.00 Starting Hearts: All You Need Is Heart Event Starting Hearts Donovan Pavilion 2/8/2016 $ 20,000.00 $ 6,000.00 441 $ 6,000.00 Vertical Express Can Do Multiple Sclerosis Vail Village, Vail Mountain 2/27/2016 $ 5,000.00 $ 1,000.00 419 $ 4,000.00 Mountain Fit Women's Wellness Weekend Peak Wellness Retreat Town of Vail hotels, restaurants, Vail Resorts August 19-20,.2016 $ 15,000.00 $ 15,000.00 393 $ TOTAL: I $ 276,000.00 $ 150,000.00 Fireworks - Vail America Days & Holidaze - Split TBD $ 51,500.00 Fireworks Budget Remaining: $ 51,500.00 RRC Event Surveys for all events funded @ $10,000 or more+ incentives for participation ($2800) $ 52,800.00 Meeting & Miscellaneous Expenses $ 3,000.00 Administrative Budget Remainin $ 55,800.00 TOTAL CSE Bud et $ 1,086,300.00 CSE Cultural, Recreation and Community Event Funds: $829,000 CSE Education and Enrichment Event Funds: $150,000 RRC Event Surveys: $52,800 Fireworks Funding: $51,500 CSE Admin Budget: $3,000 12/1/2015 0�2016 CSE Funded Special Events Calendar TOWN OF VAIL 1 Category Key: Community & Sports/ Culinary Music Ambient Enrichment & Vail Mountain Charity Tournaments Education Dec -15 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Big Beers, Vail Veterans Vail Valley Cup - Opening Day Vail Vail Snow Daze Belgians & CarniVail Mountains of Pink Vail Vail Whitewater Race Series Bravo! Vail Music Festival Gourmet on Gore Cindy Eskwith Mountain Vail Snow Daze 12/11-12/13 Barleywines 2/6-2/9 Hope 4/2 5/10,5/17,5/24.5/31,6/7 7/1-8/6 9/2-9/5 Memorial TBD 12/9-12/11 Festival 3/6-3/11 Tournament 1/7-1/9 10/1-10/2 Vail Veterans Starting Hearts U16 Vail Film Festival GoPro Mountain Vail America Vail Kids Vail Outlier Vail's Top Shelf Vail Holidaze Mountains of All You Need is Rocky/CentralVail 4/7-4/10 Games Days' Adventure Games Offroad Festival Harvest Holidaze 12/19-20, 12/31 Hope Heart Junior Champs 6/9-6/12 7/4 8/10-8/14 9/9-9/11 10/1 12/16-12/18 1/24-1/28 2/8 3/11-3/17 Can Do MS Vertical Spring Back to King of the Colorado Cup Vail Automotive Valley Testings - Express Vail Mountain 2016 - Bundesliga Classic & Social Food For Youth 2/27 4/10 Volleyball 7/15-7/25 9/10-9/11 TBD 6/17-6/19 Burton US Open Vail Oktoberfest— Snowboard Championship Closing Day Vail Arts Festival Vail International Dance Festival Lionshead Global Solutions 2/29-3/5 Vail Mountain 6/24-6/26 7/30-8/14 9/9-9/11 Forum 4/10 Vail Village 10/20-10/23 IL 9/16-9/18 Taste of Vail Kick It 3x3 soccer World Fly Fishing 3/30-4/2 7/29-7/31 Championship 9/11-9/18 Vail Sympoisum Winter Programming Vail Lacrosse Shootout Colorado Grand 6/25-7/3 9/16-9/17 Vail Family Fun Fest Vail/Beaver Creek Saturdays Restaurant Week 6/25, 7/2, 7/9, 7/16, 7/23, 7/30, 8/8 9/30-10/9 Vail Summer Bluegrass Concert Series Wednesdays 6/29,7/13,7/27,8/10 22nd Annual Vail Jazz Festival GRFA: Hot Summer Nights - Tuesdays Vail Farmer's Market Sundays, Father's Day thru first weekend in October 6/19-10/2 Farm To Table Series: 6/26, 7/22, 8/12 Nurture/Explore/Discover at the Garden - Betty Ford Alpine Gardens Vail Centre Programming 12/1/2015 Town of Vail Revised 11/20/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 1, 2015 ITEM/TOPIC: Second reading of Ordinance No. 16, Series 2015, an Ordinance providing for the levy assessment and collection of town property taxes due for the 2015 tax year and payable in the 2016 fiscal year PRESENTER(S): Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 16, Series 2015 BACKGROUND: The town is required by Colorado state law to certify the mil levy by December 15 of each year. STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 16, Series 2015 ATTACHMENTS: roil levy 12/1/2015 TOWN OF VAIL TO: Vail Town Council FROM: Finance Department DATE: December 1, 2015 SUBJECT: Mil Levy Ordinance I. SUMMARY Authorization for the collection of property taxes in 2016 II. DISCUSSION You will be asked to approve the attached mil levy ordinance upon second reading on Tuesday evening. This ordinance authorizes the collection of property taxes in 2016 based upon 2015 assessed valuations of property within the town's boundaries. Eagle County is responsible for assessing values and for collecting property taxes on our behalf. The town is required by Colorado state law to certify the mil levy by December 15 of each year. The attached ordinance has been updated from the first reading to reflect revised assessed valuations from the county. The valuations decreased by 0.69% from earlier estimates, or approximately $33,000 impact to revenue projections. 2016 budget for Property tax is $4.7 million. The property tax authorized by the attached ordinance will generate $4.7 million in revenue in 2016, representing approximately 8% of the town's total revenue. 12/11/2015 ORDINANCE NO. 16 SERIES OF 2015 AN ORDINANCE PROVIDING FOR THE LEVY ASSESSMENT AND COLLECTION OF TOWN AD VALOREM PROPERTY TAXES DUE FOR THE 2015 TAX YEAR AND PAYABLE IN THE 2016 FISCAL YEAR. WHEREAS, it is necessary for the Town Council to provide for the levy, assessment and collection of Town ad valorem property taxes due for the 2015 year and payable in the 2016 fiscal year. NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: 1. For the purpose of defraying part of the operating and capital expenses of the Town of Vail, Colorado, during its 2016 fiscal year, the Town Council hereby levies a property tax of 4.727 mills upon each dollar of the total assessed valuation of $992,585,240 for the 2015 tax year of all taxable property within the Town, which will result in a gross tax levy of $4,692,209 calculated as follows: Base mill levy 4.690 $4,655,225 Abatement levy .037 _ 36,984 Total mill levy 4.727 4 692 209 Said assessment shall be duly made by the County of Eagle, State of Colorado, as directed by the Colorado Revised Statutes (1973 as amended), and as otherwise required by law. 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, Ordinance 16, Series of 2015 12/1/2015 any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE IN FULL, this 17th day of November, 2015. A public hearing shall be held hereon at 6 P.M. on the 1 st day of December, 2015, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 1 st day of December 2015. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance 16, Series of 2015 12/11/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 1, 2015 ITEM/TOPIC: First reading of Ordinance No. 17, Series 2015 an Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, and Timber Ridge Enterprise Fund. PRESENTER(S): Carlie Smith, Budget Analyst ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 17, Series 2015 BACKGROUND: Please see attached memo STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 17, Series 2015 ATTACHMENTS: ord 17 12/11/2015 TOWN N O F TO: Vail Town Council FROM: Finance Department DATE: December 1, 2015 SUBJECT: 2015 Budget Supplemental Appropriation SUMMARY In Tuesday evening's session, you will be asked to approve the first reading of Ordinance No. 17, Series 2015, the third supplemental appropriation of the 2015 budget. DISCUSSION Across all funds, this supplemental request will adjust the budget to reflect $119,501 of additional revenue and proposes an increase of $360,252 to expenditures. The fund statements are also attached. General Fund Budgeted revenue will be adjusted by an increase of $106,962 which is directly offset by corresponding expenditures: $87,600 reimbursement for deployment to ten separate wildfires that will cover the town's personnel and travel costs for those incidents; $17,191 was payment for the use of town vehicles and equipment during wildfire deployment. The remaining $2,171 revenue is reimbursement for personnel who attended the All Hazards Incident Management Team Association Symposium. An overall expenditure increase of $160,771 is requested with $89,771 of that relating to the reimbursements above. Other expenditure adjustments include $15,000 for new parking pass branding and card stock and $56,000 for transit salaries and overtime expenses related to higher service levels during summer and special events, as well as the need to backfill an injured employee on short-term disability; These adjustments to the General Fund 2015 budget result in a net decrease of $53.8K, with a resulting fund balance of $18.9 million by the end of 2015, or 54% of annual revenues. Capital Proiects Fund Budgeted revenue will be decreased by a total of $26,801. This includes a decrease in reimbursement from the Vail Reinvestment Authority by $80,548 to coincide with the project budgets that were adjusted earlier in the year offset by revenue increases of $53,747. The increased revenues are all reimbursements for related expenditures: a reimbursement of 12/1/2015 $33,293 for the use of Community Enhancement funds collected by Holy Cross toward placing electric lines underground at Snowberry; $19,404 relating to the Vail Recreation District's participation in the town's phone system upgrade; $1,050 for the sale of a GIS plotter. Staff is requesting to supplement 2015 expenditures by a total of $93,747. Other than the expenditures corresponding to the reimbursements mentioned above, staff is requesting $40,000 to replace a fiber/copper under the municipal parking lot which was cut during construction. This accident will not be covered by the construction company because the wire was not properly identified or mapped in town records. Staff is investigating whether this cost can be covered by insurance. The proposed budget adjustments will result in an estimated fund balance of $20.9 million by the end of 2015. Real Estate Transfer Tax (RETT) Fund Budgeted revenues will be reduced by a total of $26,810 which includes a $50K reduction in reimbursement from Vail Reinvestment Authority. This is related to council's decision to not move forward with a skate park snowmelt system previously budgeted. In addition, revenues will increase by $23,109 (with corresponding expenditure) for a recycling reimbursement from Eagle County. New projects or increases requested include: • $70,000 for contract cost increases related to Ford Park lower bench project approved by council in January 2015 not previously supplemented. The increased expenses were for building costs ($40K) and playground and site work ($30K). • $12,600 Chalet Road sport courts to be used for engineering expenses. This project is budgeted entirely in 2016 and staff is requesting to move forward a portion of the budget for use in 2015. The proposed budget adjustments will result in an estimated fund balance of $4.4 million by the end of 2015. Timber Ridge Enterprise Fund Budgeted revenue will be increased by a total of $66K from increased projections in rental income mainly due to no vacancies during the year. Staff is also requesting to supplement 2015 expenses by a total of $49,994. Expenditure adjustments requested include: • $11,480 to repair electrical wires at Lionsridge mistakenly cut during Lions Ridge Apartment construction and to be reimbursed at a later date by the contractor. • A reduction in expenditures of $45K due to savings across various operating line items. • $51,852 was spent to create 8 new parking spaces. The increase in spaces will allow for one parking space per unit. This was approved by the Timber Ridge Operating Committee (TROC) on 8/12/15. • A rollover of $31,612 for final bills relating to interior repairs and deck/sidewalk repairs that had been started in 2014 and completed in 2015. The proposed budget adjustments will result in an estimated fund balance of $717K by the end of 2015. -2- 12/1/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERALFUND 2015 2015 Original 1st 2015 2nd 2015 Amended 3rd Proposed Supplemental Amended Comments Budget Supplemental Amended Supplemental Revenue Local Taxes: $ 24,486,000 $ 24,486,000 $ 24,486,000 $ 24,486,000 Sales Tax Split b/t Gen'] Fund & Capital Fund 62/38 62/38 62/38 62/38 Sales Tax 15,181,000 $ 15,181,000 $ 15,181,000 $ 15,181,000 Property and Ownership 4,301,000 4,301,000 4,301,000 4,301,000 Ski Lift Tax 4,418,700 4,418,700 4,418,700 4,418,700 Franchise Fees, Penalties, and Other Taxes 1,158,779 1,158,779 1,158,779 1,158,779 Licenses & Permits 1,538,267 1,538,267 1,538,267 1,538,267 Intergovernmental Revenue 1,835,192 1,835,192 7,500 1,842,692 106,962 1,949,654 Wildfire deployment reimbursement $104,791; December All Hazards Incident Management Team Association Symposium reimbursement Transportation Centers 4,023,264 4,023,264 4,023,264 4,023,264 Charges for Services 907,812 907,812 26,000 933,812 933,812 Fines & Forfeitures 263,404 263,404 263,404 263,404 Earnings on Investments 108,236 108,236 108,236 108,236 Rental Revenue 903,087 903,087 5,760 908,847 908,847 Miscellaneous and Project Reimbursements 283,000 10,000 293,000 12,000 305,000 305,000 Total Revenue 34,921,741 10,000 34,931,741 51,260 34,983,001 106,962 35,089,963 Expenditures Salaries 16,013,936 95,000 16,108,936 16,108,936 111,667 16,220,603 Wildfire deployment $55.6K; Summer and late winter bus service $56K Benefits 5,774,964 5,774,964 5,774,964 22,167 5,797,131 Wildfire deployment benefit expenses $22.2K Subtotal Compensation and Benefits 21,788,900 95,000 21,883,900 - 21,883,900 133,834 22,017,734 Contributions and Special Events 2,044,028 2,044,028 50,000 2,094,028 2,094,028 All Other Operating Expenses 7,395,314 27,000 7,422,314 40,951 7,463,265 26,937 7,490,202 Wildfire deployment travel, mileage, and meal expenses $9.8K; parking pass supplies $15K; All Hazards Incident Management Team Association Symposium ($2K) reimbursed above Heavy Equipment Operating Charges 2,365,917 2,365,917 2,365,917 2,365,917 Heavy Equipment Replacement Charges 592,884 592,884 592,884 592,884 Dispatch Services 630,588 630,588 630,588 630,588 Total Expenditures 34,817,631 122,000 34,939,631 90,951 35,030,582 160,771 35,191,353 Revenue Over (Under) Expenditures 104,110 (112,000) J6 (7,890) (39,691) (47,581) (53,809) (101,390) Castle Peak Senior Care Facility - 2015 World Alpine Ski Championships (250,000) - (250,000) (250,000) (250,000) Pro -cycling event (75,000) 75,000 2015 Nation's Event (375,000) - (375,000) (375,000) (375,000) Transfer to Dipatch Services Fund (22,338) (22,338) (22,338) (22,338) Surplus Net of Transfers & New Programs (618,228) (37,000) (655,228) (39,691) (694,919) (53,809) (748,728) Beginning Fund Balance 16,689,333 2,997,890 19,687,223 19,687,223 19,687,223 Ending Fund Balance $ 16,071,105 $ 19,031,995 $ 18,992,304 $ 18,938,495 EHOP balance included in ending fund balance - not spendable $ 690,000 $ 690,000 $ 15,382 $ 705,382 Replenishing EHOP balance for interest earned on turn -overs 12/1/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2015 2015 2015 Original 1st 2015 2nd Proposed 3rd Proposed Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Revenue $ 24,486,000 62/38 Total Sales Tax Revenue: $ 24,486,000 $ 24,486,000 $ 24,486,000 Sales Tax Split between General Fund & 62/38 62/38 62/38 Capital Fund Sales Tax - Capital Projects Fund $ 9,305,000 $ 9,305,000 $ 9,305,000 $ 9,305,000 Use Tax 1,800,000 1,800,000 1,800,000 1,800,000 Federal Grant Revenue 240,000 118,752 358,752 358,752 358,752 2014-2016: Bridges at Nugget Lane and Bridge Rd Police E -ticketing grant funded by CDOT $189.8K; State grant for electric car charging Other State Revenue 356,000 182,830 538,830 227,300 766,130 766,130 stations $37.5K; CDOT share of funding for 1-70 Underpass study; re -appropriate $176K from prior year; $6K grant for fire equipment Lease Revenue 197,295 197,295 197,295 197,295 Per Vail Commons commercial (incr. every 5 years) and residential leases Employee Housing Fee -In -Lieu - - 2015: $40K reimbursement from ERWSD for waterline work on the Covered Bridge; Project Reimbursement - 40,000 40,000 40,000 52,697 92,697 $33,293 Holy Cross grant for Snowberry utility project; VRD reimbursement for participation on phone upgrade system TRAHC 494;466 494;466 494,466 494,466 Principal and interest on loans to Timber Ridge Fund Earnings on Investments and Other 103,654 103,654 103,654 1,050 104,704 0.7% rate assumed on available fund balance; sale of GIS plotter Total Revenue 12,496,415 341,582 12,837,997 227,300 13,065,297 53,747 13,119,044 Bus Shelters 30,000 - 30,000 30,000 30,000 Annual maintenance. Parking Structures 680,000 - 680,000 680,000 680,000 Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs. $165K for Pitkin Creek bus stop and municipal carpet (partial replacement); General Facilities Capital Maintenance 541,760 165,000 706,760 706,760 706,760 project covers repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc), and mechanical equipment (boilers, air handlers, etc.). 2015: to change ventilation & improve noise, which includes a protective structure on the Donovan Park Pavilion 500,000 (430,160) 69,840 69,840 69,840 outside of the building; replace heating/air system and $50K furniture replacement. Per Council 4/7, delay the ventilation system changes until 2016. Street Light Improvements 25,000 144,953 169,953 169,953 169,953 Re -appropriated to continue new street lights and to refurbish residential lighting; Accelerated replacement approved by Council April 1 st. $100K Glycol Bridge Spill near covered bridge not covered by insurance; Ongoing bridge Capital Street Maintenance 1,116,500 216,223 1,332,723 100,000 1,432,723 1,432,723 rail project; delay in materials shipment. On-going maintenance to roads and bridges including asphalt overlays, patching and repairs. Includes structural maintenance of bridge beams and painting in conjunction with Covered Bridge Structural Repairs 50,000 40,000 90,000 90,000 90,000 ERWSD waterline maintenance (hangs underneath the bridge) $40K for work done on behalf of ERWSD - see revenue reimbursement above Flood incident repairs - 105,436 105,436 105,436 105,436 Upper Columbine / Bighorn stream crossing reconstruction Fire Truck Replacement - 2,883 2,883 2,883 2,883 2014 replace pumper truck from 1999; Re -appropriate for purchase of truck equipment Audio Visual Capital Maintenance 18,000 18,000 18,000 18,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center Town -wide camera system 22,000 22,000 22,000 22,000 includes $22K per year for replacement of cameras and equipment; Document Imaging 68,000 68,000 68,000 68,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. Includes 38K for software platform upgrade in 2015. Software Licensing 60,000 60,000 60,000 60,000 Annual renewal of software licenses Hardware Purchases 168,000 168,000 168,000 168,000 2015 replacement of three GIS printers/scanners; Two additional Simplivity Omnicube nodes in 2015 at a cost of $45K each Website and e-commerce 12,000 12,000 12,000 12,000 Internet security & application interfaces; website redevelopment; includes $550/month for web hosting svcs ArcGIS Systems - 14,000 14,000 14,000 1,050 15,050 Replacement of plotter/scanner/copier for GIS Fiber Optics in Buildings 15,000 - 15,000 15,000 40,000 55,000 Annual maintenance $15K; Replacement of fiber/copper cable cut during parking lot construction $40K 12/1/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2015 2015 2015 Original 1st 2015 2nd Proposed 3rd Proposed Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Network upgrades 72,000 109,000 181,000 181,000 181,000 Requesting $109K for an expansion of wireless service to West and East Vail (TOV equipment, not Crown Castle); Replacement of switches and routers Phone Sytem Upgrade - - - - 19,404 19,404 VRD portion of phone system upgrade expenses with corresponding reimbursement in the general fund Public Safety System 50,000 - 50,000 50,000 50,000 Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt System'; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance Business Systems Replacement - 118,043 118,043 118,043 118,043 $58K to continue Community Development permitting software project; anticipate project completion this summer Transit Center Generator 200,000 200,000 200,000 200,000 Replacement of generator at the Vail Village transit center; includes re -landscaping and re -wiring; originally planned for 2014. Police E -Ticketing system - - - 189,800 189,800 189,800 Electronic ticketing system; reduces data entry done by officers to record physical tickets; will interface with Full Court system; offset by state grant above Total Maintenance 3,428,260 685,378 4,113,638 289,800 4,403,438 60,454 4,463,892 Enhancement of Town Assets Vail Village Info Booth - 100,000 100,000 100,000 100,000 For final bills and work completed prior to the 2015 WASC; includes new exterior and interior cameras Guest Services Enhancements/Wayfinding 1,376,914 1,376,914 1,376,914 1,376,914 Contination of signage project Guest Service / Wayfinding enhancements outside of VRA district Energy Enhancements 347,944 347,944 347,944 347,944 Implementation of energy audit enhancements; includes continuation of LED lighting project with shared cost of $170K from Holy Cross. Fire Equipment - 22,153 22,153 22,153 22,153 2015: equipment purchased with proceeds from sale of fire truck ($30K revenue received in 2014) Neighborhood Road Reconstruction 450,000 25,000 475,000 475,000 475,000 $25K for design and $450K in 2015 for shared project with ERWSD on Rockledge Rd. Neighborhood Bridge Reconstruction 300,000 300,000 600,000 600,000 600,000 Reconstruction and design of bridges at Nugget Lane and Bridge Rd. Fire Breathing Apparatus - 17,862 17,862 17,862 17,862 Partial replacement of breathing apparatus equipment, funded by $61K grant listed above and sale of fire truck in 2014 East Vail Fire Department - - 150,000 150,000 150,000 Move forward 10% funds budgeted in 2016 for design, surveys, and soil testing to be performed in summer 2015 Parking Entry System / Equipment 102,653 102,653 46,500 149,153 149,153 Charging stations for electric vehicles;Replace parking system in both structures (LH parking structure system had been scheduled for replacement in 2006); Better financial reporting and potential to interface with variable message signs and other parking systems across town; Partially reimbursed by VRA ($300K). Hybrid Bus Battery Replacement 440,000 440,000 440,000 440,000 Replace 7 batteries in 2015; Estimated life of 6 years Replace Buses - 50,480 50,480 50,480 50,480 ADA van for on-call pickups and continuation of bike rack replacements Bus Camera System 350,000 - 350,000 350,000 350,000 Installation of software and cameras in buses Total Enhancements 1,100,000 2,783,006 3,883,006 196,500 4,079,506 4,079,506 New Assets Municipal Redevelopment 1,500,000 - 1,500,000 1,500,000 1,500,000 Planning for redevelopment of the municipal building; construction current listed on unfunded sheet Frontage Road Developments (VRA) 3,000,000 3,000,000 (3,000,000) - - Previously in 2014; pushed to 2019; From LH Parking structure to Municipal building to complement the new LH parking structure entry; funded by VRA (see transfers below) Chamonix Housing Development 1,250,000 1,250,000 750,000 2,000,000 2,000,000 Infrastructure, planning and design for future housing development 1-70 Underpass (VRA) 1,000,000 660,591 1,660,591 1,660,591 1,660,591 $1.6M to cover total amount of contract 2014 - 2016; CDOT reimbursements will span several years, with 2015 amount showed above Lionshead Parking Structure Entry (VRA) - 273,047 273,047 273,047 273,047 Final construction bills, and to complete landscaping, lighting and artwork installation Buy -down Program 402,118 402,118 402,118 402,118 Carry forward program funding 12/1/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2015 2015 2015 Original 1st 2015 2nd Proposed Amended 3rd Supplemental Proposed Amended Comments Budget Supplemental Amended Supplemental Buy -down Program Funded by Pay -in-Lieu 900,143 900,143 900,143 Carry forward current balance of program funding: Housing funded directly by Pay -in - 900,143 Lieu fees collected from developers; Includes revenue collected in 2014 ($417,665) Underground Utility improvements - - - - 33,293 33,293 Holy Cross Community Enhancement Funding of Snowberry utility project Total New Assets: 6,750,000 2,235,899 8,985,899 (2,250,000) 6,735,899 33,293 6,769,192 Total Expenditures 11,278,260 5,704,283 16,982,543 (1,763,700) 15,218,843 93,747 15,312,590 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority 4,050,000 1,299,470 5,349,470 (3,000,000) 2,349,470 (80,548) 2,268,922 Various adjustments relating to VRA reimbursement of capital projects Revenue Over (Under) Expenditures 5,268,155 (4,063,231) 1,204,924 (1,009,000) 195,924 (120,548) 75,376 Beginning Fund Balance 15,314,050 5,541,024 20,855,316 20,855,316 20,855,316 Ending Fund Balance 20,582,205 22,060,240 21,051,240 20,930,692 12/1/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND 2015 2015 Original 1st 2015 2nd 2015 3rd Proposed Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Real Estate Transfer Tax $ 5,670,000 $ 5,670,000 $ 520,000 $ 6,190,000 $ 6,190,000 Increase based on recent activity; current collections only 3% down from prior YTD Golf Course Lease 134,654 134,654 134,654 134,654 Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation Enhancement Account' (accompanying expenditure listed below) Intergovenmental Revenue 20,000 20,000 20,000 20,000 $20K Lottery fund proceeds Project Reimbursements - 938,133 938,133 938,133 23,190 961,323 Remainder of $1.165M VRD portion for Golf Course Clubhouse construction; Eagle County recycling reimbursement Recreation Amenity Fees 10,000 10,000 10,000 10,000 Donations - 1,000 1,000 1,000 Sole Power donation from First Bank Earnings on Investments and Other 28,595 28,595 5,000 33,595 33,595 Art Pass membership sales Total Revenue 5,863,249 938,133 6,801,382 526,000 7,327,382 23,190 7,350,572 Maintain Town Assets Annual Park and Landscape Maintenance 1,603,001 - 1,603,001 - 1,603,001 1,603,001 Ongoing path, park and open space maintenance, project mgmt Management Fee to General Fund (5%) 283,500 283,500 26,000 309,500 309,500 5% of RETT Collections - fee remitted to the General Fund for administration Tree Maintenance 65,000 65,000 - 65,000 65,000 Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on town -owned property at approx. $120 per tree; Initiating tree -planting program for lost trees Forest Health Management 225,000 - 225,000 225,000 225,000 Pine beetle mitigation in conjunction w/ forest service; Wildfire prevention measures Street Furniture Replacement - 250,020 250,020 250,020 250,020 Re -appropriate for new recycling ordinance trash containers received in 2015 Glen Lyon Bridge 150,000 150,000 150,000 150,000 Re -decking of recreation path bridge; structural repairs & railings; too large a project to include in annual rec path captial maintenance Alpine Garden Support 67,000 67,000 67,000 67,000 Annual operating support of the Betty Ford Alpine Gardens; assumes 2% increase per year Alpine Garden Education Center 500,000 500,000 500,000 Awarded per Council contributions; capital contribtution to newly constructed Education Center Eagle River Watershed Programs 63,240 63,240 63,240 63,240 Annual support of the Eagle River Watershed Council programs; assumes 2% increase per year Actively Green by 2015 Program 20,000 18,500 38,500 38,500 38,500 Council Contribution for continuation of this town -wide recycling education and certification program run by Walking Mountains; Re -appropriate 2014 unused because program spanned across years Public Art - Operating 100,248 - 100,248 - 100,248 100,248 Art in Public Places programming Vail Valley Trail Connection - - - 10,000 10,000 Off -Cycle Vail Valley Trail Connection to be used towards achieving Gold Medal Ride Center designation by International Mountain Bike Association. Environmental Sustainability 321,586 219,303 540,889 1,000 541,889 23,190 565,079 Sole Power Programming donation; Re -appropriate unused recycling rebate program dollars to be used toward public education, outreach, fabric bags, etc. Environmental Sustainability programs; 2015 Includes new environmental planner position; Eagle County recycling expenses Total Maintenance 3,398,575 487,823 3,886,398 37,000 3,923,398 23,190 3,436,588 Enhancement of Town Assets Rec. Path Capital Maint 103,989 20,040 124,029 - 124,029 - 124,029 Capital maintenance of the town's recreation path system. Re -appropriate $20K for preliminary planning for the relocation of the trail that runs through the LH gondola area Chalet Road Sport Courts - - - 12,600 12,600 Engineering costs for sport courts budgeted in 2016 Park / Playground Capital Maintenance 98,500 - 98,500 98,500 - 98,500 Annual maintenance items include projects such as playground surface refurbishing, replacing bear -proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance. Donovan Park Master Plan 379,000 5,000 384,000 384,000 384,000 2015 safety improvements to playground / park (10-11 years old); Re -appropriate $5K planning Flood Incident Repairs - 804,543 804,543 804,543 804,543 Re -appropriate for re -stabilization of Dowd Junction path 12/1/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND 2015 2015 Original 1st 2015 2nd 2015 3rd Proposed Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Library Recreation Path Reconstruction 945,000 236,580 1,181,580 1,181,580 1,181,580 Reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft wide concrete trail, repairs to eroded culverts at Middle Creek and stream bank erosion repair (50 ft. section); Construction to begin in 2015. $237K to be used for design. Streambank/tract mitigation 1,000,000 1,000,000 1,000,000 1,000,000 Re -appropriate to complete the Gore Creek Strategic Action Plan; Includes estimates for streambank repairs (from water to bank) and riparian repairs (from bank to land area and revegetation).; mapping of water infrastructure, community education and outreach. Re -appropriate $1 M and transfer remaining $600K to 2016 to accompany total project to be refined once the strategic action plan is complete. Water Quality / Storm Water 122,219 122,219 122,219 122,219 Would accompany repairs made with streambank/tract mitigation for storm water and culverts. Skate Park - Temporary 209,466 209,466 (209,466) - - Replacement of temporary skate park; Keep in the budget until permanent skate park finalized Permanent Skate Park (VRA) 150,000 150,000 1,568,278 1,718,278 (50,000) 1,668,278 Design & planning for a permanent skate park at the "Atrium" site $1.4M for park plus an additional $50K for public art Ford Park Portal Improvements 250,000 250,000 - 250,000 250,000 TOV portion of improvements to six portals into Ford Park Vail Trail - 250,000 250,000 250,000 Placeholder for new Vail Trail near Golden Peak area Ford Park Playground / Lower Bench Impr 380,000 961,122 1,341,122 1,341,122 70,000 Public restrooms ($511 K), playground safety improvements ($449.9K), and $380K for lower bench improvements such as the waterline relocation, new pavers and ADA parking; Ford park building and playground contract expense increases Ford Park parking lot slope re -vegetation - 100,000 100,000 100,000 100,000 Re -vegetate the slope down toward the river at the Ford Park parking lot originally scdhule in 2014 Booth Creek Playground - 372,172 372,172 - 372,172 372,172 $120K for design/engineering; remainder for potential start this fall Public Art - General program / art 85,000 359,226 444,226 5,000 449,226 449,226 To purchase sculptures, artwork, art programs and events; remainder is re - appropriated each year to accumulate enough funds; $5K for Art Pass program offset by revenue above Public Art - Winterfest - 80,280 80,280 - 80,280 - 80,280 Carry over balance from 2014 and recognize donations made for Winterfest event. Total Enhancements 1,991,489 4,920,649 6,912,138 1,363,812 8,275,950 32,600 6,647,427 VRD-Managed Facility Projects Recreation Enhancement Account 134,654 - 134,654 - 134,654 - 134,654 Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance Golf Course - Other Improvements 31,782 82,201 113,983 113,983 113,983 2015 golf maintenance building repairs Dobson Ice Arena 124,133 - 124,133 124,133 124,133 Renovate changing rooms and restrooms Ford Park / Tennis Center Improvements 85,031 11,899 96,930 96,930 96,930 Renovate Tennis Club Roof Athletic Fields 59,714 15,604 75,318 75,318 75,318 Renovate Restrooms Total VRD-Managed Facility Projects 435,314 109,703 545,017 545,017 545,017 New Assets Golf Clubhouse and Nordic Center (CCF) 9,961,347 9,961,347 9,961,347 9,961,347 Total includes $1.165M reimbursement from VRD, allocation of Recreation Enhancement Funds thru 2014 and Conference Center funds of $3.8M (Total project cost originally estimated at $6.8M, but per Council Sept'14, approved additional $3.9M cost to project. This was originally budgeted in 2016, but moving forward to accomany the contract for work Ford Park Improvements & Fields (CCF) 625,275 625,275 625,275 625,275 Re -appropriated balance less $380K for lower bench improvements (waterline, pavers and ADA parking) to the Ford Park Lower Bench Improvements project (see above). Total New Assets: 10,586,622 10,586,622 - 10,586,622 - 10,586,622 Total Expenditures 5,825,378 16,104,798 21,930,176 1,400,812 23,330,987 55,790 21,215,655 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority - - 1,718,278 1,718,278 (50,000) For permanent skate park in Lionshead 12/1/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND 2015 2015 Original 1st 2015 2nd 2015 3rd Proposed Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Transfer from Conference Center Fund - 1,973,553 1,973,553 - 1,973,553 Transfer remainder of Conference Center Funds for the Golf Course Clubhouse Revenue Over (Under) Expenditures 37,871 (15,166,665) (15,128,794) 1,098,741 (12,311,774) (32,600) (11,891,530) Beginning Fund Balance 3,376,676 12,603,831 16,282,049 16,282,049 16,282,049 Ending Fund Balance $ 3,414,547 $ 1,153,255 $ 3,970,275 $ 4,390,519 12/1/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE TIMBER RIDGE ENTERPRISE FUND Non-operating Revenues (Expenses) Interest on Investments Loan Principal Repayment to Capital Projects Fund Interest Payment to Capital Projects Fund Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 1,560 1,560 1,560 1,560 (351,155) (351,155) (351,155) 2015 (138,487) (138,487) 2015 1st 2015 2nd 2015 3rd Proposed (572,000) (554,931) 397,000 (157,931) Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Revenue Rental Income $ 1,182,948 $ 1,182,948 $ 1,182,948 $ 66,150 $ 1,249,098 Fewer vacancies than budgeted Ground Lease - Other Income 11,900 11,900 11,900 11,900 Reimbursement from Lionsridge Apartments Total Revenue 1,194,848 - 1,194,848 - 1,194,848 66,150 1,260,998 Expenditures Operating, Maintenance & Contracts 589,697 589,697 589,697 (45,000) 544,697 Savings in various areas Parking addition ($52K); Repair of cut electric line Capital Outlay 100,000 572,000 672,000 (397,000) 275,000 94,944 369,944 ($12K) `reimbursement shown above; $33K roll over of projects from prior year Total Expenditures 689,697 572,000 1,261,697 (397,000) 864,697 49,944 914,641 Operating Income 505,151 (572,000) (66,849) 397,000 330,151 16,206 346,357 Non-operating Revenues (Expenses) Interest on Investments Loan Principal Repayment to Capital Projects Fund Interest Payment to Capital Projects Fund Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 1,560 1,560 1,560 1,560 (351,155) (351,155) (351,155) (351,155) (138,487) (138,487) - (138,487) - (138,487) 17,069 (572,000) (554,931) 397,000 (157,931) 16,206 (141,725) 663,224 198,949 858,350 858,350 858,350 $ 680,293 $ (373,051) $ 303,419 $ 397,000 $ 700,419 $ 16,206 $ 716,625 12 12/1/2015 ORDINANCE NO. 17 SERIES OF 2015 AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL FUND, POLICE CRIMES FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, CONFERENCE CENTER FUND, DISPATCH SERVICES FUND, AND TIMBER RIDGE ENTERPRISE FUND OF THE 2015 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2015 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 18, Series of 2014, adopting the 2015 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following budget adjustments for the 2015 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the following budget adjustments: General Fund $ 160,771 Capital Projects Fund 93,747 Real Estate Transfer Tax Fund 55,790 Timber Ridge Enterprise Fund 49,944 Total $ 360,252 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Ordinance No. 17, Series of 2015 12/11/2015 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 1st day of December, 2015, and a public hearing shall be held on this Ordinance on the 15th day of December, 2015, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 17, Series of 2015 12/1/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 1, 2015 ITEM/TOPIC: Evergreen Lodge at Vail Master Plan Amendment A Public hearing with the Vail Town Council to present the Town of Vail Planning and Environmental Commission's recommendation of approval of the proposed amendment to the Lionshead Redevelopment Master Plan to the Detailed Plan Recommendations for the Evergreen Lodge at Vail. PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: The Vail Town Council will be asked to take formal action on the requested Master Plan amendment at the December 15, 2015 public hearing of the Vail Town Council. BACKGROUND: The applicant, Evergreen Lodge at Vail, is proposing amendments to the detailed plan recommendation prescribed for the Evergreen Lodge at Vail in the Lionshead Redevelopment Master Plan. Amendments to the plan are reviewed in the plan are reviewed in accordance with the provisions prescribed in Section 2.8 of the plan. The four purposes of the amendments are to: 1. Clearly identify and articulate the desired outcomes of a future redevelopment of the Evergreen Lodge at Vail, 2. Remove language from the Master Plan which is no longer relevant or applicable, 3. Respond to changes in conditions as a result of the land exchange with Vail Valley Medical Center, and 4. Establish predictability within the review process by providing detailed site specific recommendations for redevelopment if the Evergreen Lodge at Vail site. A Copy of the memorandum to the Vail Town Council has been attached for reference. ATTACHMENTS: Staff Memorandum Staff Response to Vail Homeowners Association Attachment B -Master Plan Figures Attachment C -PEC Meeting Results Tiny Hotel Article 12/1/2015 rowN of vain Memorandum TO: Vail Town Council FROM: George Ruther, Director, Community Development Department DATE: December 1, 2015 SUBJECT: A request for a Public Hearing with the Vail Town Council to present an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group Planner: George Ruther SUMMARY The applicant, Evergreen Lodge at Vail, represented by the Mauriello Planning Group, is requesting a public hearing with the Vail Town Council (Council) to present recommended amendments to the Lionshead Redevelopment Master Plan (LRMP). The applicant will seek approval of these amendments when the land exchange between the Vail Valley Medical Center (VVMC) and the Evergreen Lodge (EL) is finalized. At this time, it is likely the land exchange will occur as conversations are ongoing and efforts are being made by all parties to execute a final agreement. This public hearing is the culmination of many worksession meetings and a final public hearing held on this topic that resulted in a dialogue with the Commission and engaged the community to identify the desired redevelopment outcomes of the Evergreen Lodge site should a land exchange occur. II. DESCRIPTION OF REQUEST The applicant, Evergreen Lodge at Vail, represented by the Mauriello Planning Group, is requesting a public hearing with the Vail Town Council to present recommended amendments to Chapter 5, Detailed Plan Recommendations, subsection 5.19, Evergreen Lodge at Vail, of the Lionshead Redevelopment Master Plan. The four purposes of the amendments are to: 1. Clearly identify and articulate the desired outcomes of a future redevelopment of the Evergreen Lodge at Vail property, 2. Remove language from the Master Plan which is no longer relevant or 12/1/2015 applicable, 3. Respond to changes in conditions as a result of the land exchange with Vail Valley Medical Center, and 4. Establish predictability within the review process by providing detailed site specific recommendations for redevelopment of the Evergreen Lodge at Vail site. The purpose of this worksession is to accomplish the following tasks: 1. Present an overview and background information on the role and purpose of the Lionshead Redevelopment Master Plan. The presentation will specifically focus on the goals and development objectives of the Master Plan and the purpose of Chapter 5, Detailed Plan Recommendations. 2. Present the recommended amendments, as modified, based upon input received from the Commission and public at the worksession meetings and public hearing previously held on this application. III. PROPOSED AMENDMENTS The amendments proposed by the applicant and recommended by the Planning and Environmental Commission have been drafted and will be presented assuming the proposed land exchange has occurred. Town staff recommended that any motion by the Commission recommending approval or approval with modifications, of the requested master plan amendment contains a condition that said amendments are effective upon the date that the land exchanae subdivision amendment is recorded at the Office of the Clerk and Recorder of Eagle County. Text to be added to the LRMP is shown in bold italics and text to be deleted is shown in strikethrough. 5.19 Evergreen Lodge at Vail The Evergreen Lodge at Vail is located directly east of the Middle Creek Stream Tract and is bordered to the north by the South Frontage Road and to the south east by the Vail Valley Medical Center., and to the east by the West Star Bank nffiGe b iildiR The lot area is 136,807 114,337 square feet or 3.14 2.625 acres. Since the original inclusion in the Lionshead Redevelopment Master Plan, a portion of the Evergreen Lodge parcel, adjacent to the existing WMC parking garage, was sold in 2014 to the Vail Valley Medical Center (WMC). Additionally, in 2015, the Evergreen Lodge and the Vail Valley Medical Center, entered into an agreement to exchange land that resulted in the Evergreen Lodge acquiring approximately 12,500 sq. ft. of the WMC property south of the Evergreen Lodge and WMC acquiring approximately Town of Vail Page 2 12/1/2015 9,970 sq. ft. of Evergreen Lodge land east of the Lodge. (See figure 1) The agreement was reached based on the conclusion of a two-day charrette between WMC, Town of Vail, and the Evergreen Lodge representatives, which was conducted in December of 2014 where the parties developed an overall conceptual redevelopment scheme benefiting all parties. The resulting land area for the Evergreen Lodge is approximately 2.68 acres after the land trade. Physical improvements that currently exist on the site are a nine-story tall hotel/condominium structure containing 19 dwelling units and 128 accommodation units with an adjoining two-story tall hotel amenities wing containing a restaurant, cocktail lounge and bar, meeting rooms and conference facilities, twe-one below-grade structured parking garage containing 52 parking spaces, and paved surface parking comprised of 85 parking spaces. The nine-story tall structure has a predominant east-west orientation along the southerly edge of the site while the facilities wing has a north-south orientation along the westerly edge of the site. Vehicle access to the site is provided by two existing curb cuts along the South Frontage Road. No dedicated loading and delivery berths currently exist on the site. Delivery vehicles often are required to maneuver onto the site by backing in from the South Frontage Road. The eastern paFkiRg garage is utilized by the Vail Valley MediGal Center for employee paFkiRg and 'is aGGessed from the South FFORtage Road threugh a shared eRtry/exit with the West Star BaRk effi Wig. Opportunities for future improvements and upgrades include: Elimination of surface parking and creation of more underground parking; Enclosed Loading and Delivery; Architectural enhancements consistent with the Lionshead Architectural Design Guidelines; Improved exterior lighting; • Coordinated vehicular access and implementation of the Vail Streetscape Master Plan recommendations; • Creek improvements to improve health and access by the public; Improved streetscape and landscaping along the South Frontage Road; Improved pedestrian circulation along the South Frontage Road and connection to West Meadow Drive; and • Upgraded and expanded hotel accommodations and amenities. 5.19.1 Pedestrian Access Pedestrian access should be upgraded to provide a safe and attractive pedestrian connection from the South Frontage Road, through the Evergreen Lodge development site and/or the adjacent tracts of land owned by the Town of Vail and the Eagle River Water and Sanitation District, to West Meadow Drive and with a continuous pedestrian/bicycle path along the South Frontage Road, as dorsiGted on noon T heroin. consistent with the Town's proposed plans for a roundabout along the frontage of the Evergreen Lodge property (see figure 2) A gravel path connecting the South Frontage Road to the paved pedestrian path located on the east side of the Dobson Ice Town of Vail Page 3 12/1/2015 Arena presently exists along the south side of the property. This path, while functional, receives little, if any, regular maintenance and includes a railroad tie set of stairs that is unsafe and in disrepair. There are currently no pedestrian improvements located along the South Frontage Road along the Evergreen Lodge frontage. Though no improvements exist, a fair number of pedestrians use the southerly edge of the South Frontage Road when entering or exiting the site or while traveling past the property. In order to improve pedestrian access and safety, it is recommended that future redevelopment of the site includes the construction of a continuous pedestrian/bicycle path along the South Frontage Road and that the existing gravel path along the southerly edge of the site be improved and regularly maintained. Said improvements may neGessitate the ntio�J�pedestrian aGGess easements through the site Based on the results of the two-day charrette, the land trade provides an opportunity to create a pedestrian walkway from the South Frontage Road to West Meadow Drive along the new shared property line between the structures on both properties (see figure 2). Conceptually, the new walkway could benefit users of both the WMC and the Evergreen Lodge properties while also allowing for access by the public. It may be necessary to utilize the Town owned Lot 10 to accomplish the desired pedestrian connection from South Frontage Road to West Meadow Drive, a desired public improvement. 5.19.2 South Frontage Road Improvements and Vehicular Access The site is currently accessed by vehicles from the South Frontage Road fry with two, full movement, two access points. The current location of these access points relative to the existing access points for the `"i�aT US Bank Building, Vail Valley Medical Center parking structure, Town of Vail Municipal Buildings, and potential future access points to the Vail Valley Medical Center and Vail International Building results in undesirable traffic flow and turning movements creating traffic safety, and capacity, and level of service concerns. In keeping with Policy Objective 2.3.4, Improved Access and Circulation, of the Plan, opportunities for public transportation and vehicular circulation improvements should be explored in conjunction with any future redevelopment of the site. Possible opportunities for improvements may include, an improved mass transit stop, relocated/reduced/shared points of entry/exiting, restricted access points, acceleration/ deceleration lanes, greater sight distances, dedicated turning lanes and landscaped medians, and the evaluation and possible implementation of an intersection solution, such as a roundabout. If constructed, a full, two lane roundabout could be located along the frontage of the Evergreen and Town of Vail Municipal site that takes into account the additional through -traffic needs of the community but also the future redevelopment of the Town's municipal site, WMC, and the Evergreen Lodge properties. Additional study of the roundabout design is necessary. As envisioned, the roundabout and roadway improvements would allow for a primary right in, right out vehicular access and a separate right in, right out service vehicle access to the Evergreen Lodge property. The proposed roundabout as envisioned encroaches into the Evergreen Town of Vail Page 4 12/1/2015 Lodge property and the Town's municipal site which impacts the future development of the properties. In an effort to improve the pedestrian environment along West Meadow Drive and further reduce the total number of vehicle trips on West Meadow Drive, vehicular access to the Evergreen Lodge from West Meadow Drive shall be prohibited. 5.19.3 Preservation of Existing Accommodation Units The Evergreen Lodge presently contains 128 short term accommodation units. In addition, the Evergreen Lodge also contains a restaurant, cocktail lounge and bar and meeting rooms incidental to the operation of the Lodge. Originally built in 1974, the existing accommodation units and hotel amenities are old and outdated. The Lodge was developed to the standards desired more than four decades ago and likely no longer provides guests with accommodations meeting more modern standards and expectations. Given the importance and need for short-term accommodations to the vitality and success of the community, any future redevelopment of the site shall ensure the preservation or replacement of the number of short-term accommodation units on the site, in keeping with the live bed policy in Section 4.13. The 1 ... - _........ - , .. _.... _... - , _,... _......... ... _.. ......... ..... . I. - _ _.. _... - _.. _..... ..... - _.. orrnmme dation , snits be rode Gee. While the development trend in Vail since the late 1990's has been to focus on high-end, luxury accommodation units utilizing more floor area per unit, an opportunity exists to create high quality accommodation units that are smaller in size and likely to be more affordable, yet achieve the goals of preserving the existing number of accommodation units, maintaining live beds on the site, and increasing the revenues and vitality of the Town. in#aetOpportunities for increasing the number of accommodation units beyond the existing 128 units already on-site should be evaluated during the development review process. For example, the construction of "attached accommodation units", as in the 7nnin- Regulations. or the provision of a rental management program, could significantly increase the availability of short-term rental opportunities withan the building. through redevelopment. 5.19.4 Impacts on Middle Creek Stream Tract The Middle Creek Stream Tract lies to the west of the Evergreen Lodge. The Tract is owned by the Town of Vail and the Eagle River Water and Sanitation District. The tracts are is. heavily vegetated with several substantial deciduous trees, a significant lower layer of riparian underbrush and also includes a Town of Vail Page 5 12/1/2015 pedestrian path and a pedestrian bridge. Given the importance of water quality, it is imperative that any future development on the Evergreen Lodge site does not negatively impact or encroach upon the existing riparian corridor of Middle Creek and that it comply with any stream health initiatives adopted by the Town. Although the site borders the n addle Creel Strearn Trout these tracts, there is no significant amount of quality vegetation on the site and the parcel lies out of the 100 -year flood plain. As currently configured, opportunities exist to better recognize the benefits of creek side development and to improve and enhance the riparian corridor. While the natural riparian corridor of Middle Creek should needs remain protected and preserved, the physical and visual relationships and references between adjacent development and the stream tracts should be strengthened. Careful consideration should be taken when approving any application for development adjacent to the Creek. An opportunity exists to create a significant connection between the Evergreen Lodge and Middle Creek. Any use of Middle Creek for aesthetic or recreational purposes, however, should be subordinate to the preservation of the natural riparian corridor and its inherent natural character. The Middle Greek Stream Traci These stream tracts may provide an opportunity for the construction of a recreational path connecting the South Frontage Road and uses on the Evergreen Lodge property to the existing pedestrian paths at the Dobson Ice Arena providing a strong pedestrian connection to West Meadow Drive. 5.19.5 Relationship to the Vail Valley Medical Center and the proposed Vail Civic Center Town Owned Lot 10 Perhaps the most critical functional relationship is the need to coordinate any future development on the Evergreen Lodge site with the Vail Valley Medical Center. For example, every effort should be taken to eRS ire that futi ire dev E nmeRt eR the vergreeRLedge site deeS Re reds ide to trhTe Vail Valley Medical Center from reGonfiguring the desigR ef the mediGal center to eliminate Frontage Dead Additional opportunities for coordination may include, shared service and delivery facilities, grading and site improvements, shared parking, and pedestrian pathway connections. and land evnhonoeo. Both parties have taken steps to ensure the properties can be redeveloped in a more coordinated manner by executing the land exchange. The land exchange provides better access length, frontage, and redevelopment opportunities to the Vail Valley Medical Center by securing additional South Frontage Road access and providing a location for a possible future emergency helipad providing direct access to medical facilities on -campus. The exchange of land affords the Evergreen Lodge and VVMC an opportunity to construct an important pedestrian connection from the South Frontage Road to West Meadow Drive, thereby strengthening the pedestrian connection into Lionshead and Vail Village. The land exchange also allows for improved vehicular access by providing a reasonable location for a roundabout located in front of and on the Evergreen Lodge property Town of Vail Page 6 12/1/2015 improving access to both properties. This pedestrian connection could potentially utilize a one-story deck that could cover surface parking on the WMC campus. While a deck provides covered parking screened from public view, it also introduces a landscape element and plaza benefiting the views and use by patrons from Evergreen Lodge, an-WMC, and the community at large. In order for a connection and landscape enhancement to be successful, t mobit may require that it to be developed with reduced or zero setbacks between the properties and may require stairs and elevator access on or adjacent to Lot 10. The Town of Vail owns Lot 10. Lot 10 is located at the southwest corner of the existing WMC campus and at the southern end of the land included in the land trade to the Evergreen Lodge (see figure 1). The southerly portion of Lot 10 is used for right of way developed as West Meadow Drive street and sidewalk improvements and the northerly portion is a surface parking lot currently used jointly by WMC and the Town's library personnel. A potential development alternative would be to allow a portion of Lot 10 to be used by the Evergreen Lodge to provide a stronger connection to West Meadow Drive or as potential mitigation for roundabout impacts to the Evergreen property. Any private use of Lot 10 not required to offset roundabout impacts on Evergreen Lodge, including use by WMC and the Evergreen Lodge shall provide a public benefit to the community and with interest, vitality, and interaction with pedestrians along West Meadow Drive, such as public art or a public park and provide for pedestrian access of Evergreen Lodge patrons. Lot 10 could be utilized to complete the pedestrian connection to West Meadow Drive. Opportunities may exist for the shared parking and loading between the Evergreen Lodge and WMC, subject to agreements between the two parties. Such shared uses, however, are not mandated. Since it is unlikely that the redevelopment of the Evergreen Lodge and WMC will occur within the same timeframe, any redevelopment of the Evergreen Lodge property or WMC property will need to provide appropriate interim development solutions that allow the properties to be developed in a functional and aesthetic fashion. Guarantees and/or temporary improvements such as landscape buffers and pedestrian paths may be required of any redevelopment proposals in the interim. 5.19.6 Service and Delivery Service and delivery functions for the hotel are currently accommodated on grade from the westerly entrance to the property. Service and delivery for the redeveloped Evergreen Lodge shall occur within the structures or otherwise be hidden adequately screened from public view. Service and delivery truck turning maneuvering shall not negatively impact traffic flow on the South Frontage Road and a separate loading and service entry may be allowed in conjunction with the construction of a potential new roundabout Town of Vail Page 7 12/1/2015 in this location.realignment- vehiGldlar aGGess points, attenti cnruinn ond norizinn orinoc 1 r 1 10111 RIM 5.19.7 Setbacks from the South Frontage Road Special consideration should be given to the setback of buildings from the South Frontage Road. Pursuant to the Lionshead Mixed Use -1 zone district setback standards, a minimum 10 -foot (10') setback is required. Given the relationship of the development site to the South Frontage Road, the need for adequate area for vehicular traffic circulation, the importance of a landscape area to visually screen the massing of the building, and the existence of a 30 -foot wide utility easement along the southerly edge of the South Frontage Road, the minimum required front setback for the Evergreen Lodge development site shall be thirty feet (30'). This increased setback requirement shall supersede the 10 -foot setback requirement prescribed in Section 12-7H-10, Setbacks, Vail Town Code. Based upon the coordinated efforts between the Evergreen Lodge and the Vail Valley Medical Center, opportunities exist for a covered parking deck and pedestrian access landscape plaza to be developed between the properties with the goal of screening surface parking and enhancing the visual quality of the area. If appropriately designed, a reduced or zero set back in these areas may be proposed for review during the development review process. Additionally, below grade improvements, including but not limited to, parking and vehicular circulation improvements may be developed within the required setbacks, if found to be consistent with the Town's development objectives. 5.19.8 Architectural Improvements and Building Heights The architectural design guidelines (Chapter 8) discuss several transition tools that can be used to adapt an existing building to the new character and architectural quality desired for Lionshead. Given the high visibility of the buildings on this site and the extent to which they influence the quality of the experience of passers-by, all future development on the site should be closely scrutinized for compliance with the applicable architectural design guidelines. That said, the Evergreen Lodge is located in a transitional area with WMC, the Library, and Dobson Arena, which tend to have more modern or institutional architecture. The building will need to have a relationship to adjacent buildings and pedestrian corridors. With the addition of the land acquired from the Vail Valley Medical Center, the Evergreen Lodge has the opportunity to step building mass down towards West Meadow Drive in a north/south orientation. Building mass should step down from the South Frontage Road to the south boundary of the Evergreen Lodge property. Town of Vail 12/1/2015 The building on the exchange parcel should step down to a maximum of four or five stories with complementary roof forms to achieve a more pedestrian scale building, consistent with the west wing of the medical center (see figure 3), and subject to design review. The final building massing, scale and form shall be determined during the development review process. 5.19.9 Public Transit Stop A public transit stop is presently located east of the `"i�af US Bank Building, across the street from the Town Municipal offices. Through the future redevelopment of the Evergreen Lodge and the Vail Valley Medical Center, an opportunity exists to potentially relocate the transit stop to a more optimal location. V. BACKGROUND The Evergreen Lodge was previously zoned Special Development District No. 14 with an underlying zoning of High Density Multiple -Family. The Special Development District (SDD) was established via Ordinance No. 5, Series of 1986. The SDD permitted 128 accommodation units, 19 dwelling units, a restaurant, lounge, spa, and meeting room/conference facility space. On December 20, 2005, Resolution No. 23, Series of 2005, was approved by the Vail Town Council amending the Lionshead Redevelopment Master Plan to include detailed plan recommendations for the Evergreen Lodge site and amend the boundaries of the Lionshead Study Area. Additionally, Ordinance No. 30, Series of 2005, was adopted establishing Lionshead Mixed Use 1 District zoning for the Evergreen Lodge parcel. On August 10, 2015, the Planning and Environmental Commission held a worksession to begin discussion regarding the proposed master plan amendment application. As a result of the worksession and public comment, a number of questions and issues were raised. On September 14, 2015, the Planning and Environmental Commission held a worksession to continue discussions regarding the proposed master plan amendments. As an outcome of the worksession, the Commission voted unanimously to continue the public hearing. On September 28, 2015, the Planning and Environmental Commission held a worksession to continue discussions regarding the proposed master plan amendments. In sum, the Commission recommended a number of changes be made to the amendments to provide less specificity with regard to certain plan recommendations. The Commission's preference was to have document more general in nature while still proposing possible or potential options and solutions. Town of Vail Page 9 12/1/2015 On October 26, 2015, the Planning and Environmental Commission held a public hearing on the request to amend the Lionshead Redevelopment Master Plan regarding the future redevelopment of the Evergreen Lodge at Vail. Upon final review, the Commission voted unanimously to forward a recommendation of approval of the proposed amendment to the Vail Town Council. VI. APPLICABLE PLANNING DOCUMENTS Staff believes that the following provisions of the Vail Town Code are relevant to the review of this proposal: TITLE 12: ZONING REGULATIONS Article 12-7H Lionshead Mixed Use 1 (LMU-1) District (in part) 12-7H-1: PURPOSE: The Lionshead mixed use 1 district is intended to provide sites for a mixture of multiple - family dwellings, lodges, hotels, fractional fee clubs, timeshares, lodge dwelling units, restaurants, offices, skier services, and commercial establishments in a clustered, unified development. Lionshead mixed use 1 district, in accordance with the Lionshead redevelopment master plan, is intended to ensure adequate light, air, open space and other amenities appropriate to the permitted types of buildings and uses and to maintain the desirable qualities of the zone district by establishing appropriate site development standards. This zone district is meant to encourage and provide incentives for redevelopment in accordance with the Lionshead redevelopment master plan. This zone district was specifically developed to provide incentives for properties to redevelop. The ultimate goal of these incentives is to create an economically vibrant lodging, housing, and commercial core area. The incentives in this zone district include increases in allowable gross residential floor area, building height, and density over the previously established zoning in the Lionshead redevelopment master plan study area. The primary goal of the incentives is to create economic conditions favorable to inducing private redevelopment consistent with the Lionshead redevelopment master plan. Additionally, the incentives are created to help finance public off site improvements adjacent to redevelopment projects. With any development/redevelopment proposal taking advantage of the incentives created herein, the following amenities will be evaluated: streetscape improvements, pedestrian/bicycle access, public plaza redevelopment, public art, roadway improvements, and similar improvements. LIONSHEAD REDEVELOMENT MASTER PLAN 2.3 Policy Objectives The Town Council adopted six policy objectives on November 4, 1996 to outline the important issues to be addressed in the master plan and to provide a policy framework for the master planning process. Town of Vail Page 10 12/1/2015 2.3.1 Renewal and Redevelopment Lionshead can and should be renewed and redeveloped to become a warmer, more vibrant environment for guests and residents. Lionshead needs an appealing and coherent identity, a sense of place, a personality, a purpose, and an improved aesthetic character. 2.3.2 Vitality and Amenities We must seize the opportunity to enhance guest experience and community interaction through expanded and additional activities and amenities such as performing arts venues, conference facilities, ice rinks, streetscape, parks and other recreational improvements. 2.3.3 Stronger Economic Base Through Increased Live Beds In order to enhance the vitality and viability of Vail, renewal and redevelopment in Lionshead must promote improved occupancy rates and the creation of additional bed base ("live beds" or "warm beds') through new lodging products. Live beds and warm beds are best described as residential or lodging rooms or units that are designed for occupancy by visitors, guests, individuals, or families on a short term rental basis. In order to improve occupancy rates and create additional bed base in Lionshead, applications for new development and redevelopment projects which include a residential component shall provide live beds in the form of accommodation units, fractional fee club units, lodge dwelling units, timeshare units, attached accommodation units (i.e, lock -off units), or dwelling units which are included in a voluntary rental management program and available for short term rental. Further, it is the expressed goal of this Plan that in addition to creating additional bed base through new lodging products, there shall be no net loss of existing live beds within the Lionshead Redevelopment Master Plan study area. 2.3.4 Improved Access and Circulation The flow of pedestrian, vehicular, bicycle and mass transit traffic must be improved within and through Lionshead. 2.3.5 Improved Infrastructure The infrastructure of Lionshead (streets, walkways, transportation systems, parking, utilities, loading and delivery systems, snow removal and storage capacity) and its public and private services must be upgraded to support redevelopment and revitalization efforts and to meet the service expectations of our guests and residents. 4.13 Live Beds The maintenance, preservation, and enhancement of the live bed base are critical to the future success of Lionshead and as such, special emphasis should be placed on increasing the number of live beds in Lionshead as the area undergoes redevelopment. The Lionshead area currently contains a large percentage of the Town's overall lodging bed base. The bed base in Lionshead's consists of a Town of Vail Page 11 12/1/2015 variety of residential and lodging products including hotels, condominiums, timeshares and hybrids of all three. The vast majority of live beds in Lionshead are not accommodation units in hotels, but instead, in dwelling units in residential condominiums such as the Vail 21, Treetops, Antlers Lodge, Lion Square Lodge, Lifthouse Lodge, Landmark Tower and Townhomes, Lionshead Arcade, and Montaneros, all of which have some form of rental/property management program that encourages short term rental of dwelling units when the owners are not in residence. It has been the experience in Lionshead that condominium projects which include a voluntary rental management program have occupancy rates which exceed the occupancy rate of hotel products, and therefore tend to provide more live beds and produce more lodging tax revenues to the Town. Applications for new development or redevelopment which maintain, preserve, and enhance the live bed base in Lionshead have a significantly greater chance of approval in the development review process than those which do not. 4.13.1 Live Bed Definition Pursuant to Policy Objective 2.3.3, live beds (and warm beds) are defined as residential or lodging rooms or units that are designed for occupancy by visitors, guests, individuals, or families, on a short term rental basis. A live bed may include the following residential products: accommodation units, fractional fee club units, lodge dwelling units, timeshare units, attached accommodation units (i.e., lock -off units), and dwelling units which are included in a voluntary rental management program and available for short term rental. 4.13.2 Location of Live Beds Live beds should be located in Lionshead pursuant to the Lionshead Mixed Use 1 and 2 zone districts. All properties within Lionshead, when developing or redeveloping and providing new residential or lodging products, should provide live beds as defined herein. 4.13.3 Hotel -types of Services and Amenities To aid in the furtherance of Policy Objective 2.3.3 of the Plan, the creation of additional live beds should include hotel -types of services and amenities. Such services and amenities may include, but not be limited to, the operation of a front desk, registration/reservation capabilities, recreational amenities, guest drop-off, on-site management, etc. These types of services and amenities in multiple family residential dwellings will increase the likelihood that the dwelling units will be made available for short term occupancy and help to promote improved occupancy rates. 4.13.4 Review of New Development and Redevelopment Projects The Planning and Environmental Commission shall consider the policies and direction given by this Plan with respect to live beds when reviewing new development and redevelopment projects in Lionshead. Applications for new development or redevelopment shall maintain the live bed base in Lionshead. Applications for new development and redevelopment which Town of Vail Page 12 12/1/2015 enhance the live bed base have a significantly greater chance of approval in the development review process than those which do not. A proposal's adherence to the policies contained in the adopted master plan will be one of the factors analyzed by staff, the Planning and Environmental Commission (PEC), the Design Review Board (DRB), and the Town Council (as applicable) in determining whether to approve or disapprove the specific proposal. VAIL LAND USE PLAN CHAPTER II — LAND USE PLAN GOALS /POLICIES: The goals articulated here reflect the desires of the citizenry as expressed through the series of public meetings that were held throughout the project. A set of initial goals were developed which were then substantially revised after different types of opinions were brought out in the second meeting. The goal statements were developed to reflect a general consensus once the public had had the opportunity to reflect on the concepts and ideas initially presented. The goal statements were then revised through the review process with the Task Force, the Planning and Environmental Commission and Town Council and now represent policy guidelines in the review process for new development proposals. These goal statements should be used in conjunction with the adopted Land Use Plan map, in the evaluation of any development proposal. The goal statements which are reflected in the design of the proposed Plan are as follows: 1. General Growth/ Development 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2 The quality of the environment including air, water and other natural resources should be protected as the Town grows. 1.3 The quality of development should be maintained and upgraded whenever possible. 1.13 Vail recognizes its stream tract as being a desirable land feature as well as its potential for public use. 3. Commercial 3.1 The hotel bed base should be preserved and use more efficiently. 3.2 The Village and Lionshead areas the best location for hotels to serve the future needs of destination skiers. Town of Vail Page 13 12/1/2015 3.3 Hotels are important to the continued success of the Town of Vail, therefore conversion to condominiums should be discouraged. 3.4 Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 4. Village Core/ Lionshead 4.1 Future commercial development should continue to occur primarily in existing commercial areas. Future commercial development in the Core areas needs to be carefully controlled to facilitate access and delivery. 4.2 Increased density in the Core areas is acceptable so long as the existing character of each area is preserved through implementation of the Urban Design Guide Plan and the Vail Village Master Plan. 4.4 The connection between the Village Core and Lionshead should be enhanced through: a. Installation of a new type of people mover. b. Improving the pedestrian system with a creatively designed connection, oriented toward a nature walk, alpine garden, and/or sculpture plaza. c. New development should be controlled to limit commercial uses. 5. Residential 5.1 Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 5.2 Quality time share units should be accommodated to help keep occupancy rates up. 5.3 Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with appropriate restrictions. 5.4 Residential growth should keep pace with the market place demands for a full range of housing types. 5.5 The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. VII. CRITERIA Amendments to the Lionshead Redevelopment Master Plan require a public hearing review process as outlined in Section 12-3-6 of the Town Code. If approved, amendments are adopted by the passage of a resolution by the Vail Town Council. Town of Vail Page 14 12/1/2015 According to the Lionshead Redevelopment Master Plan, amendments to the Master Plan must address the following review criteria: How have conditions changed since the plan was adopted? The Lionshead Redevelopment Plan was first adopted in 1998. Since its original adoption, the Plan has been amended several times. To date, the Plan has served the community well as more than twenty redevelopment projects have been completed within the Lionshead Study Area since 1998. As a result of these redevelopment projects, the community and property owners within Lionshead have been progressing incrementally towards achieving the six development objectives prescribed within the Plan. Undoubtedly, the Plan has been a success. A number of conditions affecting the community and those properties governed by the Lionshead Redevelopment Master Plan have changed since the Plan's adoption in 1998. Those conditions include: • A dramatic rise in real estate value has occurred. • The local, regional, national and global economies were impacted by the Great Recession. • The Vail community experienced a more than $2.513 town -wide redevelopment and renaissance. • The Vail Valley Medical Center adopted a master facilities plan and is currently underway with a +/- $125M redevelopment project. • A land exchange affecting the boundary lines and site area configurations of the Vail Valley Medical Center and Evergreen Lodge has been initiated. • A need to complete South Frontage Road traffic circulation improvements in the immediate vicinity of the Evergreen Lodge, Vail Valley Medical Center Campus and the Town of Vail Municipal site has been identified. • The effectiveness and relevancy of the economic incentives identified nearly twenty years ago and subsequently adopted in the 1998 Lionshead Redevelopment Master Plan have changed (i.e. grfa/dwelling unit per acre ratio) • Vail's annual summer and winter guest visitation has grown to more than 1.2M guests in the summer and 1.7M skier visits in the winter, respectively. • Real estate buyer preferences and expectations have evolved and changed since 1998. • The advent of VRBO and AirBnB along with other aspects of the new and evolving sharing economy has altered the face of the short-term accommodations market. How is the plan in error? The plan, as adopted, and as it governs the redevelopment of the Evergreen Lodge, is not in error. The demonstration of plan error, however, is not a requirement of a master plan amendment review and approval process. Instead, it is but one of three possible reasons for approving a master plan amendment. Town of Vail Page 15 12/1/2015 How would an addition, deletion, or change to the plan be in concert with the plan in general? The 1998 Lionshead Redevelopment Master Plan identifies six fundamental design or development objectives. Each of the objectives is aimed at addressing and responding positively to certain shortcomings of the existing conditions of the physical and built environment within the Lionshead area. Upon adoption of the master plan, procedures were put in place to allow for future amendments to occur to the Plan throughout its useful lifetime. To date, a number of amendments have been approved and adopted. In each instance, the amendments did not fundamentally change or alter the six development objectives originally adopted with the Plan. Instead, the amendments served to further ensure that each of the objectives would be achieved. The additions, deletions, and changes proposed to the Chapter 5, Detailed Plan Recommendations, of the Lionshead Redevelopment Master Plan for the Evergreen Lodge are in concert with the Plan and its development objectives. For instance, the following list of detailed plan recommendations demonstrates the how the Plan remains in concert with the development objectives: • 128 accommodation units are being preserved on the Evergreen Lodge site. • Improvements are recommended for South Frontage Road traffic circulation. • On site loading and delivery is being provided within the future structure and off site delivery truck maneuvering will be eliminated. • A north/south pedestrian connection between West Meadow Drive and the South Frontage Road will be accommodated. • Improvements and enhancements to the Middle Creek stream corridor and riparian areas are being preserved. • The redevelopment of the existing Evergreen Lodge shall comply with the adopted development standards and design guidelines established for Lionshead. VIII. PLANNING AND ENVIRONMENTAL COMMISSION RECOMMENDATION The Town of Vail Planning and Environmental Commission forwards a recommendation of approval, as presented, of the proposed amendments to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. The recommendation of approval is based upon the Commission's review of the proposed amendments, as amended over the course of the public hearing process and the finding that the applicant has demonstrated to the satisfaction of the Commission that conditions within the Lionshead Study Area have changed since the original adoption of the master plan and that the requested additions, deletions, or changes to the plan are in concert with the adopted development objectives, outlined in Section VII of the memorandum dated October 26, 2015. Town of Vail Page 16 12/1/2015 Should the Town Council choose to approve the proposed amendments, as recommended, the Commission recommends that the Town Council place the following condition upon the approval: 1. The master plan amendment (PEC140044) shall become effective upon the date that a proposed resubdivision application for the land exchange between the Evergreen Lodge at Vail and the Vail Valley Medical Center is reviewed and approved by the Town of Vail and the resubdivision map is duly recorded by the applicant or their agent at the Office of the Clerk and Recorder of Eagle County, Colorado. This conditional approval shall expire on December 31, 2020 (expiration date) unless the resubdivision map is recorded as required prior to the expiration date. IX. ATTACHMENTS Attachment A - Written response to the letter from the Vail Homeowners Association Inc., dated September 14, 2015. Attachment B - Evergreen Lodge Master Plan Figures Attachment C - Town of Vail Planning and Environmental Commission Meeting Minutes Town of Vail Page 17 12/1/2015 Vail Homeowners Association. Inc. P.O. Box 238 Vail, Colorado 81658 vha@vail.net October 15, 2015 Dear Mr. Jim Lamont, The purpose of my letter is to provide you with a written response to the questions you raised on behalf of the Vail Homeowners Association, Inc. with regard to the review of the proposed Lionshead Redevelopment Master Plan amendment for the Evergreen Lodge. The responses are highlighted in italic text below: Will the Evergreen master plan amendment provide the same level of design detail as that provided by the VVMC (master plan), if not, why not? The master plan amendment is proposed to include an appropriate amount of design level detail to be consistent with the intended purpose of Chapter 5, Detailed Plan Recommendations as outlined in the Lionshead Redevelopment Master Plan. According to Chapter 5, "The intent of this Chapter... and the Master Plan as a whole... is to identify important functional relationships and visual objectives within the District and to propose a framework for the long-term redevelopment of Lionshead. The document does not intend to limit or eliminate ideas relating to specific parcels; any proposals consistent with this framework should be considered even if they are not anticipated in this document." For consistency purposes, and to ensure the overall success of the master plan document, the Town staff will continue to recommend that the proposed amendment contains the appropriate amount of design level detail. This approach has proven to be successfully in the redevelopment of nearly twenty properties throughout the District during the past 10 —12 years. What is the bulk, mass and height profile as the Evergreen stair steps from the South Frontage Road to the West Meadow Drive? What is the grade and relationship to West Meadow Drive of the plaza proposed to cover the VVMC surface Parking lot, shown in the Evergreen graphic presented to the PEC? 12/11/2015 A diagrammatic profile is currently being created to illustrate the conceptualized bulk, mass and building height of development on the site. The profile will be incorporated into the final master plan amendment. As presently proposed, the height of any future structure on the site shall be consistent with the bulk, mass and height limitations prescribed within the Lionshead Mixed Use —1 zone district (82.5 feet maximum/71 feet maximum average). It is recommended that the building height, bulk and mass steps down to 4 to 5 stories maximum as it approaches Lot 10 and West Meadow Drive. This height is consistent with the height of the Vail Valley Medical Center on the adjoin parcel. The final proposed bulk, mass and building height is subject to design review at the time of development plan approval. As currently conceptualized, the pedestrian and landscaped plaza covering the surface parking lot at VVMC is indicated to be approximately 14 feet to 16 feet in height. The final height determination, if proposed and built, has yet to be determined. Similar to many other aspects of any future redevelopment proposal, the plaza is subject to design review at the time of development plan approval. If the Evergreen was to assume control of the Town owned Lot 10, what would be the intended use? The speculative nature of the question makes is difficult to answer. Any answer to the question would itself be nothing more than speculation as the owner of the Evergreen has not expressed an interest or desire to assume control of the Town owned Lot 10. The Town has indicated, in very general terms, that any future use of Lot 10 would need to be a public/quasi-public use and demonstrate a public benefit to the community. What is the treatment of Middle Creek including the width of the existing and proposed stream setbacks and any required restoration? Middle Creek is an identified tributary of Gore Creek. As such, the existing watercourse setbacks for development are 30 feet from the centerline of the water way. Further, development is prohibited within the delineated 100 -year floodplain. No changes to the watercourse setbacks are proposed in the master plan amendment. A development application for future redevelopment of the Evergreen site has not been submitted for review. As such, it is difficult to determine what, if any, direct impacts of development require mitigation at this time. At a minimum, however, the town staff is recommending that additional language be added to the master plan obligating the Evergreen owner to comply with any stream health initiatives, policies, and/or regulations that are adopted town -wide as the community moves forward on improving and further enhancing water quality within Gore Creek. Is it a prudent decision to place a hotel structure immediately adjacent to the proposed VVMC heliport? 12/1/2015 Yes. The Town of Vail, the Vail Valley Medical Center and the Evergreen Lodge have cooperatively analyzed and study the feasibility of siting an emergency helipad on the VVMC campus. The analysis and study was completed by independent, qualified emergency helicopter consultants as part of an extended public hearing process. Modifications and accommodations were made to the 2015 VVMC Master Plan recommendations and are similarly being proposed and recommended in the Evergreen Master Plan Amendment. Additional review and analysis will be required prior to the adoption of any development plan approval for the VVMC campus and/or the Evergreen Lodge. Does the proposed Evergreen amendment preclude an enclosed sky bridge link between the Evergreen and Town of Vail Municipal sites? No, the Evergreen Master Plan Amendment does not preclude on enclosed sky bridge link between the Evergreen and the Town of Vail Municipal sites. Does the Evergreen amendment foreclose the redevelopment opportunities for the Town of Vail Civic Center Site, as has been made public in Town Council deliberations? No, the Evergreen Master Plan Amendment does not foreclose the redevelopment opportunities for the "Town of Vail Civic Center Site" as the area conceptualized for Civic Center improvements does not include any privately owned parcels of land such as the Evergreen Lodge property. Has the applicant and the Town made contact with the Vail International Building Condominium Association and other adjacent property owners with respect to the proposed master plan amendments? Public notice of the proposed master plan amendment has been provided subject to the Vail Town Code 12/1/2015 Town of Vail Stream Tract Land Traded to Evergreen Lodge Area Approximately 12,500 SQ FT ERWSD Stream Tract T t � / I! •, rl i ■ VA, tttt I r ! i --PROPERTY LINE Proposed Town Roundabout v + MUHICA al VIIIUC5' Evergreen Lodge `ll �'�. � � �rl, T+` moi, it r L •1� 10 ! LOT F- r LOT E t r Vail Valley Medical Center •- f i f WEST MEADOW DRIVE 12/1/2015 Proposed Town Roundabout Town of Vail Stream Tract /err f � f � � � �� - \ \� �`•.�` ,'. -- yJ `, North /South Connection l., o tito Meadow Drive Town of Vail. Municipal Offices f Evergreen Lodge ERWSD Stream Tract_; 1 40 / 4 1 I ! tt 10 �+ ``LOT F r LOT E _ a ,i j t Vail Valley Medical Center Li WEST MEADOW DRIVE 12/1/2015 SOUTH FRONTAGE ROAD 8190' WEST MEADOW DRIVE 8142' 5- Stories Evergreen Lodge Conceptual Building Height 30' Sidewalk Evergreen Lodge Parcel Easement 12/1/2015 4- Stories 10' Trade Parcel f Lot 10 Setback NTS 0 PLANNING AND ENVIRONMENTAL COMMISSION TOWN OF VAR August 10, 2015, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 Call to Order Members Present: Brian Gillette, Henry Pratt, Dick Cleveland, Kirk Hansen, John Ryan Lockman, John Rediker, Webb Martin Members Absent 2. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group Planner: George Ruther Action: Table to September 14, 2015 Motion: Rediker Second: Hansen Vote: 7-0-0 Community Development Director George Ruther made a presentation as per staff memorandum and gave a brief history of the Lionshead Redevelopment Master Plan. Today's meeting is intended to be a work session to discuss possible amendments to the Lionshead Redevelopment Master Plan. The amendments being proposed are in response to changes in conditions as it relates to the Evergreen Lodge and improvements being proposed by the adjacent property owner. The original adoption of the Lionshead Redevelopment Master Plan did not include properties that did not want to be included in the initial study area. In 2004/2005 the Evergreen property applied to be included in the Master Plan area. The initial 6 primary goals of this plan were applicable to this particular property, the one piece of the master plan that was not current or consistent for this property was chapter 5 which is the detailed master plan recommendations. This is the chapter in the plan where recommended improvements are located if a redevelopment of a property were to happen. The Commission is beginning asked to help outline and identify development goals for the Evergreen Lodge and the community expectations for this amendment. Commissioner Gillette inquired the community goals as associated with the hospital. Where are these goals outlined? Ruther responded that the goals came from other town master plan, land use plan, transportation master plans, etc. Expectations the town & community have identified for the Evergreen Lodge to date include preservation of the hotel use, pedestrian conflicts, vehicular access, middle creek impacts, etc. Dominic Mauriello, Mauriello Planning Group representing the applicant introduced the owner 12/1/2015 representatives Peter Knobel & Sharon Cohn. Dominic then indicated that he would be able to have additional answers to Commissioner Gillette's question as outlined above. He recognized that the board membership has changed and he didn't account for that while preparing his presentation. Of particular note, this is an application to amend the Lionshead Redevelopment Master Plan and that this does not include any development plans at this time. The development plan will be submitted at a later date and reviewed for compliance with the Master Plan. Dominic presented an overview of the location of the Evergreen, 128 hotel rooms, 19 private condos (dwelling units), food & beverage component, underground parking, surface parking, location of middle creek, pedestrian access from evergreen to meadow drive. Dominic reviewed the ongoing discussions between the ownership of the Evergreen and Vail Valley Medical Center regarding a possible land exchange. This has been a very cooperative effort between the two parties and expects this deal will be finalized in 4 to 5 months. This land trade will ease some of the private covenants that exist on the hospital property that will allow for the expansion. This exchange allows for VVMC to be able to exchange their front door from Meadow Drive to South Frontage Road. Dominic reviewed results of a 2 -day charrette presented by Evergreen and open to the community. This provided an opportunity for the public to see what the development goals are for the Evergreen. The proposed design concept includes 128 hotel rooms, new round -abouts, 85+ residential condos, 8-20 employee housing units, food & beverage element, meeting rooms, lobby & amenities. Specifically noted is that there is a significant increase of residential condominiums from the current 19. The applicant believes that most of these units will be available through a rental program. Amendments requested through this plan include: • Section 5.19.1. Pedestrian Access - Updated to recognize the need for pedestrian connection from South Frontage Road to Meadow Drive. • 5.19.2 South Frontage Road Improvements and Vehicular Access - No vehicular access from West Meadow Drive. All vehicular access will be from South Frontage Road. Recognizes a full size roundabout location. • 5.19.3 Preservation of Existing Accommodation Units - requires replacement of 128 hotel rooms. However, allows them to be smaller rooms while providing amenities provide living area, does not require square footage replacement. Recognizes need for smaller rooms. Recognizes additional 85+ condos and rental management program as significant lodging component. • 5.19.4 Impacts on Middle Creek Streamtract — Recognizing the importance of water quality, need to address with any redevelopment, need for water quality improvements, opportunity for pedestrian access. • 5.19.5 Relationship to VVMC & Lot 10 -Recognizes coordinated planning, helipad recognition, pedestrian access, lot 10 opportunities, interim planning measures that still allow for surface parking, construction staging, etc. • 5.19.6 Service & Delivery - indicates need for secondary service access to evergreen. • 5.19.7 Setbacks — May allow for shared space and treating these properties as a single site to allow for zero set backs with VVMC, above & below grade, subject to development review • 5.19.8 - Architectural Improvements & Building Heights - recognizes transitional area with architecture — Dobson, VVMC, Library, Vail International; allows for contemporary expression of alpine architecture, requires building heights to step down to meadow drive. 12/1/2015 Commissioner Martin asked the applicant why the need for two pedestrian paths. Mauriello explained that this is what the master plan states today. Commissioner Hansen asked if the charrette included the pedestrian path and if any of the pedestrian access is subterranean or is it all above ground. Mauriello indicated that the paths were included with the charrette and that all of the pedestrian access will be above ground. Commissioner Hansen inquired where is emergency access is located. Mauriello emergency access will be directly off of South Frontage Road. Commissioner Pratt asked the board if they had any specific questions for the applicant. Commissioner Gillette asked about the reference to architecture and if it is contrary to what it is today. Mauriello stated that he did not believe so. Other properties within this Master Plan have also been allowed to modify this. Commissioner Cleveland asked about the current accommodation units vs. existing units not meeting hotel standards today yet you are talking about making smaller rooms. What is the difference between current hotel room and the proposed. Mauriello mentioned the deteriorating quality of the property. He said the applicant will likely propose smaller room sizes directed toward millennials, diversifying what we have in Vail, the lobby experience will improve the guest experience. For example, trading desks adm works spaces in hotel rooms for maybe a more meaningful area where people can hang out and work elsewhere in the building. Not to forgo that there are another 85+ units that will be in the rental pool. Commissioner Hansen inquired as to the product envisioned. You have sporting teams, people using the hotel. Is this hotel going to have national branding? What is the price point? Peter Knobel, developer, envisions lower rates with better quality experience. Accommodating to sports teams, VVMC, etc. Accommodating that group of people that need a shorter term stay. Range of higher priced rooms for those that want it through the condominiums. We want everybody to be able to come to this location and not just one demographic. Researched the brand and Vail is the brand and will be included in this in the name. Commissioner Rediker asked how many of the current condos are available through the rental program. Mauriello explained that there are currently 19 condos in the Evergreen. Six of them are rented long-term, and 11-12 of the remaining 13 are available through the rental program. Commissioner Rediker recognized that there are currently no development plans and this is conceptual. Square footage will be addressed. What is the approximate square footage of the current hotel rooms? Mauriello stated that he believes that the total square footage of the 128 hotel rooms is 52,000. Director Ruther stated that he will get confirmation of total square footage. Believes the 52,000 is too high. 12/1/2015 Commissioner Rediker asked if all hotel rooms are all the same. Mauriello agreed that the hotel rooms are all the same size. Commissioner Lockman asked if there is a current relationship between hotel & hospital? Mauriello stated that people do stay at the Evergreen today that are leaving the hospital. Similar to other relationships with Sonnenalp & Four Seasons. Knobel stated that they are in current negotiations with VVMC to be able to provide a location for education/presentation in addition to being able to continue to provide a location for patients to stay before or after a being at the hospital. Commissioner Rediker inquired as to how many stories the proposed hotel would be? Mauriello stated that the hotel will be 4 stories. Commissioner Martin asked the same question in relation to the condos. Mauriello stated that they would be 6-7 stories stepping down in height and grade Commissioner Rediker inquired as to where the amenities would be located. Would they be in the hotel building or in condo. Knoble stated that they expect to have 2 pools, 2 restaurants with one located in each building. The applicant is also envisioning more of a plaza between VVMC & the Evergreen. Director Ruther stated that while these are all great questions and all great input but asked that the conversation continue by focusing on bigger picture, master planning type issues. As we continue, a lot of these questions will be answered. The goal today is to understand what the higher level expectations of the community are when it comes to development objectives for the site. What are the community impacts, what shared opportunities exist, parking, loading & delivery, traffic, flow, etc? Commissioner Pratt opened the floor to public comment. Tom Braun, representing Vail Valley Medical Center stated that they have been working with Evergreen on this land exchange. At master plan level, he believes this meets the needs & goals of the VVMC master plan. Commissioner Martin asked if there is any ongoing dialogue with Vail Resorts. Tom Braun stated that discussions were ongoing with Vail Resorts. Jim Lamont, representing Vail Homeowners Association asked what the L-shaped area on the presentation indicated? Tom stated that that area is the proposed emergency area in front of the hospital off of South Frontage Road. Lamont asked the applicant to explain if you are coming off of the roundabout into the plaza, is this all at grade? Where does the grade break? Is it along meadow drive? Mauriello said the entrance is at grade and will terrace down approximately 16 feet. 12/1/2015 Director Ruther recommended that the public should direct the questions to the commission and not directly to the applicant. Doing so ensures that the discussion is properly recorded on the tapes for the public record. Commissioner Pratt asked that Jim ask all of his questions and answers will be provided. Jim asked the following questions: Are we having shared parking or not having shared parking with the hospital? If it does, it changes the dynamic of the two properties. If there is joint service & delivery, what happens to the existing service & delivery areas and how do they get to it when it's located in two distinct areas. The homeowners association does not believe that this is the ideal location for the helipad and would like to see the town develop the western portion of property for this helipad and provide a tunnel for crossing. Are there multiple access points for the property or only one access off of South Frontage Road. It appears that there is only one point. Is there still access to West Meadow Drive from the hospital site? Alternative pedestrian access route being proposed going to include snowmelt? The Vail HOA members support use of efficient snowmelt. Carbon footprint is not as important as public safety. If lot 10 is going to be used, it should have some sort of public amenity. What kind of public amenities will be provided for with this application? Commented on the small size of the hotel rooms as well as the height of the condominiums with neighboring properties. Appreciates the move to a more modernistic design. However this design weds more with the Solaris style of architecture then the modern style being proposed. Is this presentation going to be available on the Town's website? Commissioner Pratt closed public comment. Commissioner Pratt commented that today's session is on background, we can't get bogged down in the minutia of the details. We need to be taking a look at the bigger picture, streamtract impairments, etc. He stated he agrees with comments on the helipad. All of these issues will be reviewed & addressed when the development plan comes in. Today we are looking at a master plan in the true sense of a master plan. We will ask the applicant to address your questions at the next meeting. Commissioner Cleveland suggested that each item being proposed be addressed one at a time and not just allow for comments. Ruther suggested the preference to finding out what the bigger picture issues are so they can be addressed. Agrees that each amendment item needs to be addressed and reviewed, but the specifics will be addressed as this application moves forward. Commissioner Pratt asked the commission to express any specific hot -buttons with this application. Commissioner Lockman stated that he is impressed with layout and plan. Likes the pedestrian access improvements. Concerned about increased number of condos and how this will impact the rental pool. Concerned with effect to neighbors on the west. Believes that shared parking is huge, but needs to know what this look likes and it needs to be a well thought out plan. Service & Delivery how do you share this and who gets access to what? Commissioner Hansen stated that this is impressive. A couple of things peaked interested and that is the access to a community meeting room wherever that may be located. An art center will be developed at some time in the future. Is the heliport safe? It's either safe or it's not and you hire a consultant to determine the safety. The right team on this and positively impressed so far. Commissioner Cleveland believes that this is an idea. Master plans are not ideas. What we are looking at is an idea. We need to make sure that the master plan meets the needs for which they are established. Evergreen is going to be redeveloped & it was moved into the LRMP which allows for greater development rights and sees no issues with more development opportunities. Lot 10 there may be a solution to some of these problems may lie with Lot 10. It should be in the mix and be an integral part of this project. Expressed concerns about the streams. Vail has typically focused on skiing and not our streams. We have the opportunity to 12/1/2015 protect Middle Creek and concentrate on this option. VVMC hospital plan has been decided and we shouldn't be debating this with this application. Need to focus on the Evergreen and the cooperation between the two properties or 3 properties. Commissioner Rediker stated that he is in agreement with comments previously made by Commissioner Cleveland and that we should be looking at this as a master plan and keep the discussion broad and not specific to a development. Look at how it should be developed within our current guidelines. How can we best protect Middle Creek & enhance this streamtract. Does not support path next to stream as it may create a negative impact by creating more traffic flow along. Traffic flow along frontage road is a concern. Concerned with separate loading & delivery access to the west of roundabout where it may clog traffic. We also need to protect the number of hotbeds and the proposed amendments headed in the right direction. Concerned about the modifications to the changing the language of GRFA in the master plan. Eliminating this language may not meet the goals of what is going on in town. Commissioner Martin stated that he is excited about the concept, idea, affordable demographic. Excited for the potential affordable restaurant. Cannot comment on Lot 10, that's a council decision on what is done with the agreement. Master plan needs to have positive impact on streamtract and that there should be no path next to stream. Agrees with Commissioner Cleveland shared services option should be explored further. Concerned increased density and impact on traffic. Commissioner Gillette stated he agrees with Commissioner Cleveland and would take if further, that the master plan we are amending went too far. We should be backing up and relying more heavily on the original plan that isn't specific to this site. Amending this plan with site specific constraints, traffic, pedestrian and not worry about square footage to hotel, architectural features, etc. Then allow for development plan to meet the criteria of this master plan. Too detailed already. Proposal is fantastic but we need scale this back and deal with more of this with the development plan. Explore how we can improve traffic around our streams. This is an asset. Commissioner Pratt agree with Commissioner Cleveland's comments. Getting back into the master plan and not turning it into a development plan. Danger with graphics is bogging down people with details. Distracted us today with our job today which is amending the master plan. Loading & delivery combining is a great concept. However, when they are in two distinct locations, this is going to be difficult to achieve. Setbacks/stepdowns should go both ways both off of West Meadow Drive as well as South Frontage Road. Believes the project is a good one and the concept is fine. Pedestrian access improvements North to South are needed, skeptical to eliminate the path between hospital and Skaal hus. We need to look at a sidewalk along frontage road. MP for VVMC has been submitted & approved there is no application to change that. We need to focus on the masterplan on the Evergreen modifications. Mr. Lamont has asked for 2 minutes of rebuttal and will make an exception to grant that. Lamont asked when you look at the hospital master plan as you call it, it is very detailed. We no longer do Special Development Districts, we do amendments to master plans. Peter is headed in the right direction. Should be able to present the same detail in this amendment as was allowed at VVMC. Commissioner Pratt excused himself for the remainder of the meeting due to a prior commitment. He departed the meeting at 2:40pm. 3. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code, to allow for the future development of Employee Housing Units on the Chamonix parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto (PEC150019). Applicant: Town of Vail Community Development Department Planner: George Ruther Action: Table to August 24, 2015 Motion: Cleveland Second: Martin Vote: 6-0-0 (Pratt had left the meeting) 12/1/2015 4. A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12- 9C-3, Conditional Uses, Vail Town Code, to amend the approved development plan for the private school to establish the appropriate dimensional standards for a proposed employee housing unit (Headmasters House), a permitted use in the General Use (GU) Zone District, located at 3000 Booth Falls Road/Lot 1, Vail Mountain School, and setting forth details in regard thereto. (PEC150011) Applicant: Vail Mountain School, represented by Mauriello Planning Group Planner: Jonathan Spence Action: Table to August 24, 2015 Motion: Cleveland Second: Martin Vote: 6-0-0 (Pratt has left the meeting) 5. Informational Update 1. Planning and Environmental Commission training — Matt Mire Town Attorney Matt Mire provided legal training to the board as required by the Town's insurance provider, CIRSA. Review of Legislative vs. Quasi -Judicial proceedings were reviewed as well as policies & protocols for each member was reviewed. Proceeding review of office hours & best way to reach him. Handbooks handed out for appointed officials... provided by CML — roles & responsibilities. 2. Gore Creek Strategic Plan Update—Seth Mason Seth Mason of Lotic Hydrological, presented information to the commission that will be utilized in the creation of the Gore Creek Strategic Plan. This plan will be presented to the Commission at the September 14, 2015 meeting for a recommendation to the Vail Town Council. 6. Adjournment Motion: Cleveland Second: Lockman Vote: 6-0-0 (Pratt had left the meeting) The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479- 2356, Telecommunication Device for the Deaf (TDD), for information. 12/1/2015 CPLANNING AND ENVIRONMENTAL TOWN Of VA L l COMMISSION September 14, 2015, 1:00 PM Vail Town Council Chambers 75 S Frontage Road W - Vail, Colorado Call to Order Members Present: Henry Pratt, Brian Gillette, John Rediker, Webb Martin, Kirk Hansen, John Ryan Lockman Members Absent: Dick Cleveland 2. A request for a recommendation to the Vail Town Council for the adoption of the Strategic Plan for Water Quality Improvements on Gore Creek. (PEC150027) Applicant: Town of Vail Planner: Kristen Bertuglia Action: Table to October 12, 2015 Motion: Rediker Second: Hansen Vote: 6-0 (Cleveland absent) Kristen Bertuglia made a presentation as per the staff memorandum. Kristen introduced the town's water quality consultant, Seth Mason of Lotic-Hydrological. Seth presented the draft Strategic Plan to the commission as per the information provided in the packet. Commissioner Gillette asked why the high priority projects were more geared toward infiltration and not stopping the pollutants. He also asked if there was a way the town could ban specific pesticides. Seth clarified that there are few site specific projects as a result of the geography. To be effective and reduce most of the impact, it is best to move from upstream to downstream. Seth also clarified that because of the Colorado Pesticide Applicators Act the town is limited and does not have the ability to ban specific product use. The town can enforce the use of the pesticide to ensure that it is being applied according to the instructions on the product. There are significant legal hurdles to clear before any type of bans can be put into place. Commissioner Rediker asked about the impact of some of the regulations recommended and how do they connect to the reduction of pollutants and can this be measured? Seth responded that the regulations can reduce the number of pollutants being transported and make a significant change in the health of the river. Commissioner Hansen asked for comments on the 303D list as he attempted to access this information online. How long has this list been in place and is the terminology "impacted" a technical term for the list? Who compiles the list and how often is it updated? Commissioner Hansen also asked if other mountain communities similar to Vail are listed as well. 12/1/2015 Seth responded that the 303(d) list is compiled through the Water Quality Assessment Report. He did clarify that this list does list rivers/streams as "impaired" and they do use this term as a regulatory term. The list is updated every 2 years by the Colorado Department of Public Health & Environment. The town is on the list due to the reduction of macro -invertebrates in the river. There are other communities similar to Vail that are listed and have very similar problems with aquatic life degradation. Commissioner Pratt inquired as to the time limit to remove Gore Creek from the 303(d) list. Has the state implemented any state regulations? What are they? Seth responded that it is expected to take 10-15 years to implement changes and reduce impairments. This is not a list that has been in place very long which makes it difficult to acquire this information. We recommend that the town retain local control before the state comes in and regulates and they tell you how you should deal with the impairments. More control locally. Seth introduced Tambi Katieb to discuss the top 20 recommended actions of the Strategic Plan. Commissioner Rediker inquired as to the predevelopment planning and review process. Are you specifically construction activity or storm water management controls after construction of the site? Tambi replied that this is focused more on the concept level site management pre - development site planning. Commissioner Hansen asked how deep each priority has been reviewed and is there a budget in place to move forward with the recommendations. Kristen responded that each priority has been reviewed and budget has been recommended to the Town Council for review & adoption. Greg Hall, Public Works Director, clarified that the budget for these projects has been submitted through the 5 year capital and RETT programs. The Council will be reviewing these site specific projects over the next several meetings. Commissioner Gillette finds it hard to make a recommendation when you make very broad statements. Asked how the commission is expected to evaluate these actions when they are so broad? Commissioner Pratt clarified that this is just a step in the process. The recommendations presented are not code specific and those recommendations will have to come back to the commission for review & recommendation. Commissioner Gillette feels that the plan is a bit premature when the town hasn't dealt with the pollutants yet and that this plan is addressing only half of the problem. Tambi responded that there is a recommendation to remove the pollutants and the use of the pollutants. These need significant review internally and legally. 12/1/2015 Commissioner Gillette asked if the commission's job is to include additional items into the priority list. Why is this not listed in high priority? What do we need to do to get a legal review so we can understand why we can't ban or eliminate certain pollutants? Kristen responded that the PEC can certainly identify other priorities within its recommendation to the Town Council. Commissioner Pratt commented that the plan is heavy on regulation, outreach & management. Would like to see more mitigation of pollutant pathways, especially those coming off of 1-70, in addition to the show projects with stream bank restoration throughout the town. Greg Hall clarified that some items are not on the priority list because some of the projects are already in process. The town is working directly with CDOT regarding some of the highway issues and the town is already beginning some of these projects that are not on the priority list. Commissioner Rediker asked if we are doing a full ERI review for all properties within or adjacent to the streamtract. What guidelines are we using? State/Federal? ERI more oriented to projects that may have a larger scale impact on the stream vs. FONSI process for smaller projects and/or impacts on the stream. Kristen responded that the ERI review is only currently triggered by staff. We have no clear guidelines in our town code. We use state & federal guidelines. Will need to review and increase. Commissioner Gillette inquired as to what projects in town have been reviewed? Greg Hall indicated that the Spraddle Creek Subdivision had a full environmental review prior to approval. Some smaller projects that have been reviewed for water quality include Solaris, WMC, Safeway, and City Market. Need to make more focused & prescriptive regulations on water quality. Commissioner Pratt indicated that education & outreach should have a very high priority so land owners & developers understand what the regulations are. Commissioner Gillette asked how the town is handling existing encroachments. Some encroachments exist through the sale of a property and the new owner is not responsible for creating the encroachment. Kristen responded that each encroachment is reviewed individually for solutions. We have worked with homeowners who have not put in the encroachments and we split the costs of removing the encroachment or worked with them to remove the encroachment and by not mowing the area, etc. Commissioner Martin asked if areas throughout town are identified. Kristen stated that all areas of town are identified and current. Commissioner Rediker stated that education and outreach is a very important component. How much consideration was given to prioritizing education & outreach on 12/1/2015 the use of pesticides & herbicides. Why is that not a high priority? Kristen stated that this is going to have to be an ongoing priority to provide this information to our homeowners. Commissioner Gillette asked if anyone has reviewed the use of the pesticides & herbicides at the golf course. Seth responded that there has been a review of golf course maintenance practices and they certainly have the opportunity to be a large contributor to the degradation. They are very focused on limiting the amount of chemicals they do apply to the golf course and is part of their on-going certification. Limited opportunity for large improvements on the golf course since they are already limiting what they are using. There are more natural ways of controlling pests & applying fertilizer. Adds a lot to the cost of maintenance. Seth commented that if the town really wants to tackle this in a comprehensive way, you will need to implement as many of the 217 action items as possible. Not just focus on the top 20 to see measureable improvements. Commissioner Gillette asked about the site specific projects. How many are on private vs. public. What are the estimates on the design? Only projects that were important over a period of time? Greg Hall stated that $6 million is requested for storm water and $2 million for restoration of the riparian areas. This is for all public & private projects and only for projects that will make an impact to stream health. We are looking at a 5-8 year time frame for completion. Commissioner Pratt opened the meeting to public comment. Kristy Hintz cannot see how we can have a plan that doesn't identify CDOT. How does the highway not have an impact on the health of the stream? CDOT is asking for enlarged chain up areas. Additionally they were a property that had encroachments and they have been in compliance for the past 3 years. Since they have stopped trimming the berm and weeding they have been inundated with noxious weeds. Now have to start spraying lawn because of noxious weeds. They have asked the town for assistance of the noxious weeds along the stream tract and the town sent someone to spray the weeds. Not sure how much more can they be in compliance. Personal experience within this program has not been positive. Mary Lapin stated that he is pleased that PEC and the town are taking on this project. He asked that the plan also consider the feeder creeks such as Middle Creek and Mill Creek. Each one has specific problems that contribute to problems within Gore Creek. Mil Creek running off of Vail Mountain is a huge source of problems. Also believes that by not allowing anything to occur within the 50' of the high water mark. Regulation is written from 50' from center line of stream. Where this is a problem is areas of Gore Creek where the creek is over 100' wide so there is no protected area. Change this regulation for all properties within Gore Creek & feeder creeks. We have been allowing buildings and impervious surfaces to be built too close to the creek 12/1/2015 Jonathan Stauffer is appalled that we have moved from a gold medal creek to an impaired creek. I appreciate the time put into this plan and ask that the commission move with haste to get this plan into action. It has taken some time to get here and it's going to take a while to clean this up. If people understand what the town is doing and why, they will get behind this. Agrees that there is a need to get Matt Mire involved finding out what we can do to prohibit the use of specific chemicals, etc. We can just focus on what we can't do. Suggests additional funding sources or grant program for private property owners to come into compliance. This may allow for more expedient clean-up. Jim Lamont believes we are missing a step. Prioritization is one thing, sequencing is another. When the state moved to place gore creek on the impaired list, it initially was in East Vail. However, they did list the entire stream as impaired. How often and to what degree the testing is completed? When we truly understand where the outfall points are, which are point sources of pollution, move to clean these up first and adopt policies that conform to the agreed upon remediation approach so we build support throughout the community that we are taking steps in the most hazardous areas 1St. If those areas bring us into compliance, than maybe no further action is required with the exception of regulation & maintenance. Comfortable with the intensity of data provided & believes that it is good that the town cleans up its own properties & restores its own properties. If we go too far too fast, we will lose the authority & support from property owners in general. Regulatory should be universal and how we reach that needs to be flushed out. Most residents feel the highway is the source of the problem and not the pervious infiltrations. Commissioner Lockman stated that this was a great presentation. Asked how far does the commission get into each of these priorities? Overall believes the rules & regulations can be pretty effective and can have lasting impacts to community. When is the onus on the developer? Storm water management plan in terms of predevelopment management. Hard to get to the 20 from 217, recommend to council to approve. Commissioner Hansen is impressed with the process and leadership provided to move this forward. Not surprised that with the amount of activity that there have been some problems. Specific goal is the strategic action plan and helping to formulate this plan. The need to identify the most impactful correction elements for the 303(d) but what is also the right thing to do. Be specific as to what the problems are, measurable & timely. CDOT & Forest Service need to be on the action plan committee because they are part of the problem and they need to be part of the solution. Commissioner Rediker stated that he likes the list of priority action plans and would like to see it modified slightly. Would like to see the list expanded from 20 to 25 items. We have studied Gore Creek enough to understand that this is a multifaceted problem and that there isn't a single contributor. Would like to see added to the list: addressing pesticide/herbicide through rules & regulations or through education & outreach; understanding that there is a study identifying point sources completed regulating discharges/eliminating discharges; coordinating with CDOT in identifying their activities and their impacts on Gore Creek. Commissioner Martin thanked everyone for all of the work so far. He would like to see a list of all projects underway and collaboration with CDOT already moving forward. This information needs to be included with part of the education and outreach. Expand the 12/1/2015 list a bit and add: elevate private property education/outreach. Happy to move forward and recommend to town council. Commissioner Gillette stated that he felt that the plan is confusing. The list should be broader and not so specific. Without the plan we are already moving forward with projects on public properties. Instead of site specific items, make it broader by recommending adoption of the Public Works budget that takes care of these issues. Best management for staff on town projects; code analysis -what is contrary to protecting the creek and what can we add/change to protect the creek; education/outreach; need to have legal review so we have a better understanding for removing pollutants. Is it really impossible? If we can do something, it should be part of this plan; testing should also be high priority. How will we know if this is effective? Get rid of specific 20 and come back with a more broad action plan. Commissioner Pratt agrees with attacking the low hanging fruit first. Sounds like problem originates in East Vail and sources are highway & spraying of trees. We need to have regular monitoring, serve to balance out flows (high/low). Add already initiated projects to list. If we can't control the pesticide product, maybe we can control the timing and application. Staff will bring this plan back to the PEC with answers and adjustments to the priority list. Staff will also look to provide more background on the pesticide use and a legal understanding. 3. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group Planner: George Ruther Action: Table to September 28, 2015 Motion: Gillette Second: Hansen Vote: 5-0 (Cleveland absent, Pratt absent 4:20) George Ruther made a presentation as per the staff memorandum and specifically questions asked by the commission at the previous meeting. George addressed that the applicant is specifically requesting changes only to Chapter 5 of the Lionshead Redevelopment Master Plan. This chapter does get into the site specific properties within the Master Plan area. The detailed recommendations include: Traffic circulation & vehicular access, Pedestrian Connections, Architecture & Physical Design, and Relationship to Surrounding Buildings, Public Transit, Service & Delivery, and Building Height & Mass. Dominic Mauriello and Sharon Cohn, representing the developer, reviewed specific questions asked at a previous meeting. Review of language section by section was reviewed as per staff memorandum. Commission Gillette asked if it would be best to remove the modifications to section 12/11/2015 5.19.3 as it is covered in section 4 and utilize the live bed definition Dominic stated that the applicant would love to remove this section. However we are willing to work with these constraints and guarantee that development of hotel rooms will occur. Commission Pratt feels uncomfortable with the increase in dwelling units and decrease in accommodation units. Not comfortable with the specific numbers. Dominic stated that the current language in the code does allow for these changes. Commissioner Rediker asked why the language was struck regarding the live bed definition instead of just striking the language regarding square footage. These are radical departures from what the language states today. Dominic stated that the applicant has no problem with adjusting the sentence to accommodate what we are trying to do as well as guaranteeing that the provisions of the plan are met. Also a large departure from what is allowed on the property today. Commissioner Rediker asked if there is anywhere else that we see the GRFA listed in other areas. George responded that you will see reference to GRFA in the fractional fee units & fractional fee development. Dominic agreed that there needs to be modifications to section 5.19.3 and they will be brought back to the commission. Commissioner Pratt departed the meeting at 4:20pm. Commissioner Rediker opened the floor for public comment. Jim Lamont stated that a copy of the questions proposed at the last meeting was provided to the board. Believes there is additional information that needs to be provided. Urge members of the board to review the latest information from the urban land institute on the sustainable tourism. Through this update, Jim took away that we are not providing enough parking and that this is an extremely important opportunity not to miss. Jim feels that the town needs to look at our current infrastructure before we look at any modifications to this plan. We are not meeting the standard today for sustainable tourism, how will we meet it later. We have other things to look at besides the development potential of the Evergreen Hotel. Commissioner Gillette would like to see more concrete information from Mr. Lamont. He had no additional questions & comments on the presentation. Commissioner Martin comments stand so far with pedestrian access, north south pedestrian access is important, Lot 10 is an issue for council as to what they want to do. Generally the language on the existing accommodation units could be changed. Commissioner Hansen agrees with Commissioner Martins comments. Generally acceptable to suggested recommendations. 12/1/2015 Commissioner Lockman appreciates Mr. Lamont's comments with regard to future developments of other sites. Preservation of accommodation units is important. Otherwise so good so far with the modifications to the plan. Commissioner Rediker has no major issues with most of the recommendation. Language needs to be tweaked in section 5.19.3 to preserve unit counts. Appreciate infrastructure comments and comments on Vail's growth and the concerns about providing safe environment for guests. Is there a real impact on the number of cars parked or how dangerous it is going to become should we approve this plan as it is presented? Commissioner Martin departed the meeting at 4:40pm. Commissioner Pratt returned to the meeting at this time. 4. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code, to allow for the future development of Employee Housing Units on the Chamonix parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC150019) Applicant: Town of Vail Community Development Department Planner: George Ruther Action: Table to September 28, 2015 Motion: Hansen Second: Gillette Vote: 5-0 (Cleveland, Martin absent) 5. A request for a recommendation to the Vail Town Council for prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Title 14, Development Standards, pertaining to the standards for Outdoor Lighting, and setting forth details in regard thereto. (PEC150028) Applicant: Town of Vail Planner: George Ruther Action: Approve with modification Motion: Gillette Second: Lockman Vote: 4-1 (Cleveland, Martin absent, Rediker opposed) Modifications: 1. Strike Christmas tree reference from the definition and modify the definition. 2. Add Cascade Spa to the reference map of exempt areas George Ruther presented a history of the proposed amendment and a presentation as per the staff memorandum. Commissioner Rediker is concerned with the definition of Decorative Outdoor Lighting and the enforcement of this ordinance. Stated he did not agree with the 11 pm time and would like to see it made midnight. 6. A request for a final recommendation to the Vail Town Council of a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the former Cascade Village Theater and Colorado Mountain College property to include 14 dwelling units, one (1) onsite Employee Housing Unit and the preservation 4,087 square feet of existing commercial, retail and office space, located at 1310 Westhaven 12/1/2015 Drive/Cascade Village, and setting forth details in regard thereto. This project was previously approved most recently in 2007 and expired on June 1, 2015. (PEC150014) Applicant: Ultimate Cascade LLC, represented by Mauriello Planning Group Planner: Jonathan Spence Action: Table to October 12, 2015 Motion: Gillette Second: Lockman Vote: 6-0 (Cleveland absent) 7. A request for a recommendation to the Vail Town Council on a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow a revision to the approved development plan for the Cornerstone site to facilitate the construction of a tensioned membrane structure, located at 1300 Westhaven Drive/Unplatted, (Liftside/Cornerstone) and setting forth details in regard thereto. (PEC140019) Applicant: Charter Sports, represented by Braun & Associates Planner: Jonathan Spence Action: Table to October 12, 2015 Motion: Gillette Second: Lockman Vote: 6-0 (Cleveland absent) 8. Approval of Minutes August 42015PECMeetingResults Action: Approve Motion: Rediker Second: Lockman Vote: 6-0 (Cleveland absent) 9. Informational Update 10. Adjournment Motion: Rediker Second: Hansen Vote: 5-0 (Cleveland, Martin absent) The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department Published in the Vail Daily September 11, 2015 12/1/2015 PLANNING AND ENVIRONMENTAL COMMISSION TOWN Of VA105 September 28, 2015, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Present: Brian Gillette, Henry Pratt, Dick Cleveland, Kirk Hansen, John Ryan Lockman Absent: Webb Martin, John Rediker 2. A request for review of a conditional use permit, pursuant to Section 12-6C-3, Conditional Uses and Section 12-14-18, Bed and Breakfast Operations, Vail Town Code, to allow for the use of short term lodging (Bed and Breakfast) located at 2395 Bald Mountain Road/Lot 23, Block 2, Vail Village Filing 13, and setting forth details in regard thereto. (PEC150029) - 30 min. Applicant: Stephen Connolly Planner: George Ruther Action: Approve with Conditions Motion: Cleveland Second: Gillette Vote: 5-0 (Martin, Rediker absent) Conditions: 1. Applicant shall at all times abide by the regulations of Section 12-14-18, Bed and Breakfast Operations, of the Vail Town Code. 2. Only one bedroom in the residence may be used for the bed and breakfast operation. 3. A minimum of two parking spaces shall be maintained on the property at all times. 4. Applicant shall at all times abide by the Conditional Use Permits regulations, Chapter 16, Title 12 of the Vail Town Code. 5. No exterior changes or alterations are approved with this permit. 6. It shall be unlawful for a bed and breakfast operation to do business without a conditional use permit from the planning and environmental commission after June 12, 1990, or to operate in violation of any of the provisions of this code. 7. Any bed and breakfast operation which is discontinued for a period of twelve (12) months, regardless of any intent to resume operation of use, shall not be resumed thereafter, and any future use of the site or structures thereon shall conform to the provisions of this title. George Ruther, Director of Community Development gave a brief presentation on the Staff memorandum. Staff is recommending approval with conditions. Commissioner Pratt inquired about the GIS map included in the packet as the property outlined shows only one driveway for the duplex. Is this a shared driveway? The vicinity map included in the packet indicates the incorrect property and staff provided corrected information. Stephen Connolly, applicant, responded that there are two driveways as represented on Google maps. Commissioner Gillette asked why the Conditional Use Permit was limited to one bedroom. Is there not enough parking for additional use? Director Ruther responded that the Permit is based on the request of the applicant and staff is supporting the request for one bedroom. Ruther clarified that if the applicant chooses to change that in the future, staff can handle that administratively. Commissioner Lockman asked for clarification on the Conditional Use policy. Can anyone in this zone district apply for this permit? 12/1/2015 Director Ruther responded that most residents in residential zone districts could apply for this type of approval. Because this is a conditional use permit it requires additional review to ensure all conditions and requirements are being met, for example parking. Commissioner Gillette agrees with staff recommendation and had no further questions. Commissioner Cleveland stated the applicant has met the requirements of the application and had no further questions. Commissioner Hansen had no additional questions or comments. Commissioner Lockman thanked staff for the policy clarification. 3. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) - 60 min. Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group Planner: George Ruther Action: Table to October 12, 2015 Motion: Cleveland Second: Hansen Vote: 5-0 (Martin, Rediker absent) Commissioner Cleveland noted that he serves on the Board of Directors of VVMC and does not believe that his service on the VVMC Board conflicts with this application and that it does not create a conflict of interest. George Ruther, Director of Community Development gave a brief presentation on the staff memorandum. He reiterated the role of the master plan and of Chapters 4 & 5 of the plan as they contain the goals of the overall study area as well as more specific recommendations for individual parcels, respectively. Dominic Mauriello representing the applicant clarified that the development potential is not changing on the property as the zoning is already in place. Dominic continued the review of the proposed amendments to the Lionshead Redevelopment Master Plan as outlined in the PEC Packet. Commissioner Gillette & Commissioner Cleveland reiterated their concern that these modifications are too detailed for the purpose of the plan. Dominic stated that he believed that the level of detail is the same as currently exists in the plan today. Take into example the Ever Vail modifications that have been made. Commissioner Cleveland stated that the description of the pedestrian pathway in 5.19.5 is too detailed and belongs more within the application for a development plan. State the goal and not the method to attain that goal. Commissioner Gillette stated that the site specific plan could span to potential future development if this does not move forward. As soon as you get site specific, it's too detailed. Dominic agreed that some wording changes could be made to not be so specific with its detail and have more conceptual ideas vs. finite design. Director Ruther stated that from a staff perspective, the master plan does speak in more specific terms to get something accomplished. Maybe we provide multiple examples of what is being proposed so it doesn't appear that one design is being approved. 12/1/2015 Commissioner Pratt stated that he believed that the critical issues are the pedestrian plan & zero setbacks. More attention needs to be paid to zero set back issue. What is it and what does it mean? What is the public benefit of zero set backs? Dominic stated that all of the buildings on the properties meet setback requirements. It is primarily landscaping & parking may be into setback. Commissioner Cleveland concerned about wording in section 5.19.6. This description presupposes that it will be allowed if it's in there. Change in wording from "necessary" to "needed". Commissioner Pratt asked Director Ruther if the Four Seasons loading & delivery area is utilized as it was designed. Do we find someone backing out of this site? Director Ruther stated that backing out is in violation of the town's ordinance and approval for the project. However, drivers do back out occasionally. Commissioner Gillette stated that all zero setbacks all have to be below grade. There should be no added mass and scale within the set back. Commissioner Cleveland recommended that a language change to zero setbacks may be necessary and not state that they are necessary. Dominic stated that this is how setbacks are addressed throughout the entire plan. Director Ruther stated that there is a 30' utility easement that currently exists today along South Frontage Road. Zoning allows for 10' set back around all sides unless described differently within the LRMP. This really needs to be in the adopted plan. Commissioner Gillette asked why architectural designs are mentioned in this section when it is clearly stated in the Lionshead Design Guidelines. Dominic stated that this gives clearer direction for the design. Stated a look to your neighbors design is more appropriate. Context of the core of Lionshead is different than this location. We are trying to meet the design of the area and not necessarily the core area. Commissioner Hansen agrees with the language as a control tool. Commissioner Pratt disagrees with this language and that the design must meet the design guidelines as established. Feels the hospital believes they are above the guidelines and they have received approval for an institutional development and I don't want to see more of these types of buildings in this area. Would like to recommend some step down on the Frontage Road side as you see on the Meadow Drive side. Commissioner Cleveland asked if the Lionshead Redevelopment Master Plan already address the height & step down requirements. Director Ruther clarified that only in certain sites does it make these requirements clear. Dominic stated that imposing requirements on this specific property when the step back was not imposed on other properties would not be acceptable to the applicant. 12/11/2015 Jim Lamont representing the Vail Village Homeowners Association would like to note that a 14th item has been added to the questions previously submitted for the town and applicant to respond. He was not aware of the 30' setback from Frontage Road due to the easement. Asked how you break up bulk and mass so there isn't another massive structure. Agrees with comments made regarding zero set back. This is one of those situations where you won't see the value until the development plan is put in front of you. Service & Delivery in the VVMC Master Plan refers to shared use of the Evergreen Lodge loading & delivery and they would like to see reciprocity to this agreement in this amendment. Dominic stated that they are working with VVMC on many aspects of this design but are unsure if a shared loading & delivery is probable. They are currently located at two very separate locations and sides of the property. We don't really talk about shared delivery, we do talk about shared parking. We question the need to provide the loading & delivery needs of a neighboring property. This land swap and more access to frontage road does make loading & delivery better access Commissioner Gillette does not agree with shared loading & delivery for a hospital and a hotel. These two needs should not be happening on the same loading doc. Jim Lamont clarified that when we say shared parking we don't mean replaced parking. A clarification was also made that the Gateway & Sebastian share loading & delivery so multiple uses can be accomplished. There should be a way to build a shared corridor or labyrinth below the buildings. Commissioner Lockman stated that he appreciates input from other board members in reference to specificity of some of these recommendations. I also appreciate the applicants desire and need to be specific. This is going to lay a framework for the development to be built. The plan is shaping together very well. Commissioner Hansen stated that what was covered in this section is something he is comfortable with. Asked how & when is it appropriate to have a discussion lot 10 and how open or restrictive the master plan needs to be for that parcel. Commissioner Cleveland stated that generally he has made his comments known. Since he was not at the last meeting, he wanted to go back to a few things he is concerned with: preservation with accommodation units and that this complies with live bed policy and accommodation unit policy. Commissioner Gillette had no further comments. Commissioner Pratt stated that they have all made their points pretty clear. If you look at the site plan, the hospital is doing extensive of their bulk & mass on their site. Evergreen is in here talking about tear down rebuild on their site with bulk & mass. Town of Vail is discussing this on their site. We are losing opportunity to do this right and that a roundabout can only go in one location. Commissioner Pratt felt that each applicant was looking at their needs specifically instead of reaching out and having all potential developers come together to ensure this plan comes together. Dominic clarified that all parties are working together to find solutions that work well with neighboring properties. We are coordinating and coming around to do our best. Maybe more conversations can happen to address some of these concerns. 12/1/2015 4. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code, to allow for the future development of Employee Housing Units on the Chamonix parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC150019) - 60 min. Applicant: Town of Vail Community Development Department Planner: George Ruther Action: Table to October 12, 2015 Motion: Cleveland Second: Gillette Vote: 5-0 (Martin, Rediker absent) George Ruther, Director of Community Development, made a presentation as per the staff memorandum. Goal of this development plan is to receive approval and development will proceed with a phased approach. Commissioner Gillette stated he is concerned with the parking requirement, regardless of one bedroom or not, most people need at least 2 parking spaces. Director Ruther stated that we can get there, it's a matter of trade-offs and what the PEC needs to address. If 2 spaces per unit are needed, we either have to increase the number of parking spaces, change the unit count (density) and site coverage of the buildings and decrease open/recreational space or we need to reduce the number of total units in the complex. This is the question we run into for all employee housing developments. Determining the total number of parking spaces to adequately park the project is always the question. Commissioner Gillette stated that we need to develop the complex based on the number of parking spaces, like was done for Lions Ridge, and that we may need to reduce density if necessary to make that happen. Commissioner Cleveland commented that residents don't complain about the lack of open space, they complain about the inadequacy of available parking. It's a fact, parking is going to drive how many units we can build so we don't continue to have complaints and meet the future owner's expectations. We need to learn from our previous mistakes. Commissioner Pratt stated that he believed that the multifamily facility was for more of an entry level opportunity. We have to be able to provide the parking or its going to be a miserable experience. Maybe a reduction in the number of 3 bedroom units in the multifamily facility would be a solution. Lower density tends to have less parking issues than the higher density areas. Commissioner Cleveland stated that he felt that an outcome similar to Option E is the best alternative so we keep 3 bedrooms in the mix. Commissioner Gillette felt that there needs to be an Option F. This would remove 3 bedroom options from the Multi -Family altogehter. The reality is there needs to be 2.7 parking spaces per unit and not 1.8. Commissioner Lockman agreed that the market is looking for parking. Director Ruther stated that we need to recognize when tradeoffs are required. The adequacy of available parking is going to drive the density of this project. A summary of the commission's recommendation is to provide 2 parking spaces per dwelling unit minimum plus guest parking to achieve the 2.7 spaces per unit. Increase parking for 1 bedroom unit to 2 spaces. Commissioner Hansen asked for clarification of the phased development. Is the current thinking to phase or not to phase or not likely to be necessary? 12/1/2015 Director Ruther stated that it is anticipated that this development will be phased over time. We need to mitigate risk. There are many ways the Town can mitigate risk in the development of this project. 5. Approval of Minutes September 14, 2015 PEC Results Motion: Hansen Second: Gillette Vote: 4-0-1 (Martin, Rediker absent, Cleveland abstained) 6. Informational Update 7. Adjournment Motion: Cleveland Second: Gillette Vote: 5-0 (Martin, Rediker absent_ The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479- 2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department Published in the Vail Daily September 25, 2015 12/1/2015 12/l/2015 PLANNING AND ENVIRONMENTAL COMMISSION TOWN Of VA1 � October 26, 2015, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 Call to Order Members Present: Brian Gillette, Henry Pratt, Dick Cleveland, Kirk Hansen Webb Martin, John Ryan Lockman Members Absent: John Rediker 2. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group Planner: George Ruther Action: Recommendation of Approval with Conditions Motion: Martin Second: Hansen Vote: 6-0-0 Conditions: 1. This recommendation of approval shall be contingent upon the land exchange occurring and being recorded with the Eagle County Clerk & Recorder. 2. This recommendation of approval shall include clarification of Figure #3 including the 10 foot wide setback adjacent to Lot 10. 3. This recommendation shall include the striking of language (second sentence) in Section 5.19.8 concerning contemporary architecture. Director Ruther introduced the topic and recapped the stopping point of the previous meeting. Ruther stated that the applicant will be requesting a final action on this item today. That action will be a recommendation to the Town Council. Commissioner Hansen requested clarification concerning the trigger mechanism. Ruther clarified the recommended trigger related to the land exchange. Commissioner Cleveland asked how this affected the Council's decision. Ruther clarified the Council's role and timing. Dominic Mauriello, representing the applicant Evergreen Lodge, walked the commission through the work that has occurred since the last hearing. Many of these changes were the result of a request from the commission to remove some of the specificity in the plan. He presented the proposed land exchange and the items that the commission have found acceptable at previous meetings. Dominic discussed the new materials including revised graphics and additional language for clarification purposes. Items addressed include the pedestrian link between the frontage road and Meadow Drive, the possibilities of shared parking/refuse management, setbacks, the effect of the land exchange on the site, as well as architectural considerations. 12/1/2015 Mauriello concluded with the benefits of both the land exchange and the changes to the Lionshead master plan. Lockman requested clarification on Figure 3. Cleveland asked if this drawing is to scale. Mauriello clarified the graphic and its purpose to illustrate the proposed step downs in the building as it approaches Meadow Drive. Martin asked if additional language would be helpful. Ruther anticipated additional refinements to the figures. Pratt requested that the figure illustrate the south setback. Hansen asked about the net loss of parking anticipated. Mauriello clarified that the new development would need to meet the parking requirement of the Town Code. Hansen asked for clarification on the setback requirement. Ruther clarified the setback requirement and the proposed language. Hansen asked about whether the roundabout is contingent upon the Evergreen redevelopment. Ruther clarified the moving parts in relation to this item. Cleveland and Ruther briefly discussed the inclusion of the language related to setbacks and setback encroachments. Gillette requested clarification on Section 5.19.8 concerning architecture and the purpose of the language. Mauriello provided a response to answer Gillette's question. Gillette feels that the reference to the existing structures is a departure from the overall purpose of the master plan. He feels that the language adds confusion to the architectural intent. Pratt feels that the language referenced by Gillette is unnecessary, redundant and potentially confusing. Ruther spoke to the reasons for the inclusion of the language and Staff's support for the language. Cleveland suggested alterations to the language that would make it more acceptable to the commission. Gillette spoke to his continued confusion on why the language on existing structures is included. Ruther spoke to the language being reinforcing, and not deviating from the architectural guidelines. Pratt opened up the meeting for public comment. 12/1/2015 Jim Lamont, representing the Vail Homeowners Association, spoke to his support for the covering of Vail Valley Medical Center (VVMC) parking and how that might present itself to surrounding properties/roadways. Jim asked if similar language related to building stepbacks was included in the Ever Vail plan. Pratt closed public comment and asked for comments from fellow commissioners. Lockman asked that the document being presented in its final form prior commission action but that it would not prevent his vote. Supports process and discussion that has occurred. Overall he supports the document and will support. Hansen spoke to his support for the plan and the process and discussion that has occurred. Hansen spoke to areas of support including parking, lighting, refuse management and the approach to Mill Creek. Cleveland generally agrees with his fellow commissioners and asked for clarification related to mitigation from the roundabout construction and how it relates to Lot 10. Ruther clarified how the roundabout and Lot 10 discussions might occur related to right-of-way acquisition. Martin spoke to his support to Cleveland's requested language change and spoke to his concerns about how the roundabout might function. Gillette spoke to his general support for the document and his support for Cleveland's amendment but asked for an additional sentence to also be removed. This refers to Section 5.19.8. Cleveland responded with his support for only removing one sentence. Pratt supports Cleveland's proposed language change. Pratt feels that some of the language is redundant. Expressed his concern for the live bed policy and the proposed replacement plan for the accommodation units (AUs). Would like to see an increase in the number of AUs in tandem with the proposed reduction in AU square footage. May vote in opposition to bring the Council's attention to this matter. Cleveland spoke to his role with the VVMC and his impartiality. Cleveland spoke to his uncertainty the role private covenants might have in respect to the plan. 3. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code, to allow for the future development of Employee Housing Units on the Chamonix parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC150019) Applicant: Town of Vail Community Development Department Planner: George Ruther Action: Table to November 9, 2015 Motion: Cleveland Second: Lockman Vote: 5-0 Director George Ruther introduced the topic. Staff has shared the Commission's concerns on the parking requirements for this development. Parking has been increased to two spaces per unit regardless of unit type. About parking 58 spaces will fit on the site of the multiple family buildings (i.e. 28 units), unless the development program is altered. There may be room to add up to 6 more parking spaces (i.e. 3 units). Intended goal for this project is to address employee housing that does not exist in significant quantity in town. These units are intended for families. 12/1/2015 This development is intended as a phased plan. We are requesting approval of a development plan that includes the density, a range of floor areas, landscape areas, site coverage, parking and development standards. After this first phase, the applicant will return with more details on the vertical construction. Hansen asked for a clarification on the phasing. Ruther explained that the first phase is site improvements only (site access, infrastructure, and utilities). The Town is also talking with developers to learn more about development approaches and construction methods. It is also unlikely that a developer would build all the units at the same time without some pre -sales or a demonstration of the market absorption rates. We welcome your comments so they can be incorporated into the development plan. Pratt asked "Given that the client (Town Council) is expected to change in the next several weeks (due to elections), is it too late to go back? Ruther indicated that but for a change in the density, the infrastructure can accommodate a number of configurations and some change in density. There has already been much community debate on this project, and we are not anticipating significant changes from the client. He discussed the development plan contents and development standards. If there are changes to the phases, we may need modifications to the phasing plan as well. Will Hentschel, 359 Design — Multifamily buildings have shifted slightly to accommodate the 2 parking spaces per unit. Project Guidelines and Goals were reviewed. West end of the site is mostly undevelopable due to steep slopes. He reviewed the landscaping plan, access plan and lighting for the site. There are 1.15 acres of open space proposed in plan. During access and infrastructure construction, over lot grading would prepare the sites for development. Gillette asked about removing asphalt between the multifamily and the townhomes. He discussed options to add walking paths to the Northside Grab and Go. Ruther indicated that removing asphalt would likely require taking access through the Fire Department site. Cleveland stated people need to be able to get to the bus stops easily. Both red and green route busses stop near the fire station, and another stop at the intersection to east of this site. Ruther indicated that a 6 foot sidewalk is proposed along Chamonix Road. Pratt indicated we need to address walking paths to the bus stop at the southwest near fire station. Hentschel explained the mix of unit sizes Cleveland stated 3,000 sq. ft. is a large 4 bedroom unit. We might be shooting too high on size. Also, driveways will require retaining walls. Bridges may be better than retaining walls and steep driveways. Changes to the plan could allow for a 6t" duplex. Hentschel responded that there is potential for 3,000 sq. ft. units, but we are aiming for 2,400 sq. ft. (1,200 sq. ft. per level). Garage area is not included in these number ranges. All duplexes have 2 spaces in a garage and space for another car in front. Most of the townhomes have 2 spaces in a garage and some have 1 space in front of the garage. Multifamily parking is provided under the multifamily buildings. Plus 13 guest parking spaces are proposed. Development standards were reviewed. Ruther stated we have heard from potential owners that there should be some private outdoor space on the site, but generally they are OK with some shared space. 12/1/2015 Gillette asked why were outdoor patios removed from allowed uses? Ruther responded that outdoor patios as a land use are referring to dining patios at restaurants, not private patios on residential units. Private residential patios will be allowed. Hentschel stated multifamily could be 2-3 levels above podium parking, up to 48' tall. Some additional design drivers include Pride of Ownership, Connection to Nature, Parking and Storage, Everyday Conveniences. Hansen asked how is the approach on energy and design? Hentschel responded that strong emphasis to help future owners pay lower bills in future. We look at the insulation closely. We have looked at how this design would compare to LEED as far as insulation, connectivity, overall sustainability. Lockman stated Habitat for Humanity does projects with LEED silver or above, with solar panels too. I would love LEED to be called out in this project. Could the western part of site be used for Solar photovoltaic (PV) panels? Hentschel responded that we do not have enough space on buildings to accommodate solar panels that would provide full offset to electric use. Gillette encourages the applicant to look at the most cost effective way to be energy efficient. Solar may not be the best in this project. Smart roof design and insulation can give us more bang for the buck. Hentschel stated we will use LEED as a metric for comparison. We will try to use best design practices and consider issues like snow shedding, and try to avoid the need for heat tape. Hansen inquired if there are spaces available for kids play areas? Hentschel responded that the site is steep and not many spaces, but we will consider play areas. Public Comment — None Final Comments Lockman indicated that I may be a potential future owner in this development. Everything I have seen is right on. I like the connections to bus stops, but this project needs to be above and beyond to meet Vail's standards. Cleveland stated that his concern is with the multifamily. If these will be condominiums, what is our fallback position is statewide condo laws are not addressed? This is a huge component of this development. Ruther responded that the Town Attorney is researching the issues with condominiums. The Town, as the developer, should not take on any additional liabilities. This is an issue that we need to figure out. There are a handful of ways that some communities are addressing these issues and we should wait for a legal response from the Attorney's office. Cleveland stated that we should be open to expanding parking to areas outside the building footprint. Maybe under the open space. It's not cheap. You could put a park over the top of the parking. I'm not a big proponent of heated driveways. There are other ways to do it. People in our real estate community can tell us what people want in these units. Gillette stated that the parking improvements are good. We are on the right track. 12/1/2015 Ruther indicated that we have heard from realtors and prospective buyers that the interiors need to have better finishes than what we have traditionally seen in employee housing. Brass door knobs, hollow core doors and cheap counter tops may not be what are best for this product. Cleveland stated that this need to be a different product than we have previously built. We want people and families to move back into Vail. The large 3 bedroom units in employee housing are the most stable and turn over the least in existing employee housing developments. Ruther indicated that people don't want to buy a unit that they know they will soon be leaving. We have heard from the Town Council that this development should be designed for families. These people have options for housing product that meet their needs down valley, but not here in Vail. Pratt stated that you have a diverse range of products here. In the final presentation, I would like to see some site sections, with roof forms. Not just blocks. I'm in favor of the guest parking, but I wonder where the snow storage will be on this plan. Worried that guest parking can disappear in winter due to snow storage. That eastern multifamily building could go away and become townhomes. Cleveland stated that one of the concerns with the multifamily is that the units do not have two sides (windows). How will accessibility be handled? Will you need elevators? Hentschel responded that we may need elevators in one of the buildings. It will depend on construction type and building codes. Lockman asked that we please show bus stops on the plans. 4. Approval of Minutes October 12, 2015 PEC Meeting Results Motion: Cleveland Second: Hansen Vote: 5-0 5. Informational Update: Alan Nazzaro, Housing Manager — There is a court case on the Front Range that recently discussed this issue of condominiums. Declarations in a condo development (Villagio) were created by the developer that required arbitration prior to filing a construction defects lawsuit. The declarations were modified by the HOA without informing the developer, but the court upheld this arbitration requirement. 6. Adjournment Motion: Hansen Second: Cleveland Vote: 5-0 Kirk Hansen indicated that he will miss the November 9, 2015 meeting. Henry Pratt informed us that he will not be able to attend the November 23, 2015 meeting. The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour 12/1/2015 notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department 12/1/2015 Tiny hotels: Check in, then squeeze in Search Quotes, News & Video PTtadeStatiorr See how you can outthink the odds —+ TRAVEL LIFE TRAVEL ENTERTAINMENT SPORTS - WEATHER CRIME ART & CULTURE Tiny hotels: Check in, then squeeze i n Michelle Castillo i ;o.rnishcastillo Tuesday, 3 Nov 201516:47 AM ET till Source: Marriot Hotel Development's Moxy Hotels Moxy hotel room rendering. Hotel chains think that today's travelers want a luxurious experience at their accommodations but that they won't necessarily mind if their actual room is micro -size. The average size of a hotel room in the U.S. is about 330 square feet, but these new modern -style digs being offered come much smaller. Rooms at Marriott's Moxy Hotels begin at a "cozy" 183 square feet, while Best Western's Vib offers spaces "just a hair under 200." The rooms are priced aggressively for the three -star category to attract a younger generation, who might not mind the tighter fit versus the savings. http://www.cnbc.com/2015/11/03/tiny-hotels-check-in-then-squeeze-in.html 11/25/15, 4:33 PM 332 SHARES COMMENTS Join the Discussion LEARN MORE GLOBAL X FUNDS FROM THE WEB Page 1 of 7 12/1/2015 Tiny hotels: Check in, then squeeze in 411A Search Quotes, News R Video, LiW.adlL +w r See how you can outthink the odds —i F TRAVEL -t1 E TRAVLI_ ENTERTAINMENT SPORTS WEATHER CRIME ART CULTUSL Tiny hotels: Check in, then squeeze in 11 cl - t -- Ilo i mishcastlllo Ti- -.day. 3 h:: 70i_i 6 -�7 AM ET I, I Marriot Hotel Development's Moxy Hotels Moxy hotel room rendering Hotel chains think that today's travelers want a luxurious experience at their accommodations but that they won't necessarily mind if their actual room Is micro -size. The average size of a hotel room in the U.S. is about 330 square feet, but these new modern -style digs being offered come much smaller. Rooms at Marriott's Moxy Hotels begin at a "cozy" 183 square feet, while Best Western's Vib offers spaces "just a hair under 200." The rooms are priced aggressively for the three -star category to attract a younger generation, who might not mind the tighter fit versus the savings, http://www.cnbc.com/2015/11/03/tiny-hotels-check-in-then-squeeze-in. html 11/25/15, 4:33 PM ;. 332 SHARES COMMENTS Join the Discussion LEARN MORE GLOBAL X MLP ETF MLPA GLOBAL X FUNDS VAI FROM THE WEB Page 1 of 7 12/1/2015 Tiny hotels: Check in, then squeeze in What these hotel rooms lack in size, the chains insist that they don't lack in substance, thanks to innovative designs and technology -focused amenities. While this style of hotel has existed in Europe and other international markets, it hasn't come stateside until now. "It's this idea that we're giving our guests everything they want, and nothing they don't need," said Marriott's Moxy Hotels director, Vicki Poulos. Millennials traveling for business? Room service, please > Moxy Hotels, owned by Marriott, is a three -star tier boutique -style hotel chain that operates on the smaller rooms, large public space concept. It currently has one location in Milan, Italy, but has 41 more hotels in development. Fourteen are scheduled for eight U.S. cities, expected to open by end of 2017. Checking in at a Moxy Hotel? You can do so online at the hotel bar, where a bartender is on hand to make you a drink, or help you if you have any issues. Room service has been replaced by 24/7 "grab and go" technology -enabled vending machines. Instead of flipping through endless TV channels, you can screencast your Netflix using the hotels Wi-Fi. (They still have basic channels if you can't find anything to watch.) Poulos said what Moxy Hotels focuses on is what the "next -gen" traveler really wants: active public space. Its large lobby areas are styled in raw, industrial chic — think concrete floors and purposefully exposed wires — and let people work in the communal areas, meet locals to get tips on the city, and chat with fellow travelers. "The trend and behavior for millennials is a lot different to what historically travelers wanted," Poulus said. "Baby boomers back in the day wanted a comfortable bed, and they wanted a hot shower. Those elements of functionality were important to those kinds of travelers. Millennials and lifestyle travelers, it's more about experience." Twenty years ago, the average hotel was a little over 350 square feet, said New York University Preston Robert Tisch Center for Hospitality and Tourism clinical professor Bjorn Hanson. New hotels are getting smaller because they don't need to be big, he said. Bulky TVs have been replaced for flat screens. Some hotels have even custom-made beds to be between the size of a twin and a full, a nod to the rise of the single traveler. htip://www.cnbc.com/2015/11/03/tiny-hotels-check-in-then-squeeze-in.html 11/25/15, 4:33 PM Jet Pack Stunt Goes Viral The Weather Channel Ever Looked Yourself Up? Americans Stunned By New Site Instant Checkmate Subscription Forget The iPhone 7. Next Apple Sensation Leaked The Motley Fool The Truth About Vitamin D WebMD Russian 'antique' falls to tricked -out F16s 'Rich Dad' author Why milienniais shouldn't save China kills 28 'terrorists' after massive manhunt Oil prices have moved into 'super contango' China 'used flamethrowers' on terror suspects 21 restaurants abruptly close ahead of holidays Cramer's message to Obama: This could be like 1980 Black Friday shoppers are the worst customers Burger King throws new punch in fast food war Boom times may have passed for one alcoholic drink li'r[����Ti • � •Ca Russia turns on Turkey in retaliation for downed jet The days of Apple's amazing profits may be over Page 2 of 7 12/1/2015 Tiny hotels: Check in, then squeeze in "Apparently we have no travelers other than millennials, based on the work that is being done," he said. "But it is true that millennials don't spend as much time in their room as boomers did." While it is true the millennial lifestyle lends itself towards smaller spaces, he believes the entire industry was heading down this path because of cost-cutting measures. "Millennials make a really good excuse for smaller rooms," Hanson said. "Every square foot taken out of a room makes it less expensive to build, maintain and air-condition. We can attribute it to millennials, but the millennials gave the industry a reason to downsize guestrooms." What's more, Lodging magazine editor Megan Sullivan said that millennial travelers are looking for technology -connected hotels that give them opportunities to socialize. She credits the trend to the growth in popularity of coffee shop communal work spaces. "Today's consumer is more savvy," said Sullivan. "It's just the changing times. People are just more interested in having that social experience where they can interact with other travelers and where they can meet the locals." To get around the smaller rooms, Best Western's director of design, Amy Hulbert, said its urban Vib hotels and secondary market and college town -based GLo rooms are focused on letting light in. Instead of a wall separating the bathroom from the bedroom, a glazed -glass partition divides the two. Luggage can be stored under the bed or in a nook next to the bathroom. There are large windows to bring in natural light, and beds face the city to make the room feel less claustrophobic. Best Western just broke ground on its first Vib hotel in Chicago, and has 15 more of the modern -style hotels in the pipeline, Rooms at GLo are slightly larger — starting at 249 square feet — but still operate on the modern small -room idea. Vib's Miami, Los Angeles and Chicago rates are expected to range from $120 to $200 a night. GLo will average in the mid -$90s. http://www.cnbc.com/2015/11/03/tiny-hotels-check-in-then-squeeze-in.htmI Sponsored 1. FHA Mortgage Rates 11/25/15, 4:33 PM Oil prices have moved into 'super contango' Russian 'antique' falls to tricked -out F-16s Some retailers may be forced to open Thanksgiving 2. Top Bank Saving Accounts 3. Cash Back Credit Cards 4. CD Rates Comparison 5. Best Investment Plans Page 3 of 7 12/1/2015 Tiny hotels: Check in, then squeeze in 11/25/15, 4:33 PM "That will help us get more guest rooms into a building and a greater payback," she said. They'll both have large areas for socializing. One potential GLo hotel even has plans for a microbrewery. Hulbert is hoping that the new Best Western -owned hotels will become bring in young travelers who will want to Instagram and tweet about their stay, giving the brand an organic social media marketing boost. "It has a tremendous impact on contemporizing the brand," she said. "More than anything, they're going to becoming billboard properties for us." Another similar hotel chain, Yotel — which started out as sleeping pods in airports — has spacious areas with long tables for people to create their own workstations and enjoy meals. There's plenty of power sockets to plug laptops in without trailing wires across the corridor, and comfy chairs to lounge in. In eight new hotels currently under development, soundproof phone booths are being added so people can have private calls on their smartphones without having to travel back to their rooms. "People who travel a lot like the flexibility of being able to work wherever," Yotel Vice President Jo Berrington said. "With laptops and mobile tablet devices, it doesn't make a difference if they are sitting at a desk or not." Its New York rooms start at 170 square feet, and some of those rooms include bunk beds to stash extra travelers. The price will be around $200 a night. Berrington said the chain realized that what travelers today wanted was a good shower, an excellent bed, free wi-fi and good things to watch on TV. While they are in the heart of the city, prices remain on the low -to -mid-range end_ "You don't need an extra 20, 30, 40 or 50 square feet of space to do that," Berrington said. "And, you pay more for space. We can fit 50 percent more rooms, and ultimately it's a better return for investors and partners, and a better value for guests." http://www.cnbc.com/2015/11/03/tiny-hotels-check-in-then-squeeze-in.html Page 4 of 7 12/1/2015 Tiny hotels: Check in, then squeeze in Hotel: Behind Closed Doors at Marriot Wednesday, 5 Dec 20121 11:00 CST 101:55 CNBC goes behind the scenes to tell the story of Marriott International, one of the largest hotel empires in the world. Marriott spans 74 countries with 3700 properties and 18 brands, from Courtyard to Marriott to Ritz-Carlton. Watch how it tends to 645,000 rooms each night, get the secrets of the strange science of hotel pricing, and find out why you may have paid twice as much for your room as the guy next door. While this can appeal to younger travelers and even those with a "millennial -mindset," Lodging's Sullivan pointed out that some customers might be shocked by the buzzing establishments that aren't geared towards tranquility. But since many of these chains have older established brands that still offer that style of hotel, Sullivan feels that those travelers still have places to go for now. "(The major chains) still have so many different brands that they can give the consumers a choice," she said. "If you're of that (older) age set and the website looks geared toward a younger set, maybe you use one of their other brands. But, there could be a few (cases) where a customer doesn't do their research, and that customer could be surprised," Best Western's Hulbert doesn't believe that older travelers will be turned away at this new style of accommodation. Times are changing, and these travelers want connectivity and a new experience. "I asked my parents if they would feel comfortable in the room because the offering is so different, and the flow of the roorn feels different," said Hulbert. "But, guests are becoming more comfortable with that more contemporary style. They want something that's different that they wouldn't have at home, and we're starting to see hotels make that shift. I think the North American traveler will forgive the size." Michelle Castillo Staff Writer MORE FROM CNBC http://www.cnbc.com/2015/11/03/tiny-hotels-check-in-then-squeeze-in.html 11/25/15, 4:33 PM Page 5 of 7 12/1/2015 Chapter 4: Master Plan Recommendations — Overall Study Area This Section of the master plan addresses issues that affect Lionshead as a whole. These issues — and recommendations to address them — should be considered in all planning and policy decisions as Lionshead redevelops. Relevant Overall Plan Recommendations: • 4.1.4 Resort Lodging Hub • 4.2 Connection to Vail Village • 4.3.1.2 North-South Building Orientation of Buildings • 4.7.1 Loading & Delivery — Properties with Direct Service Access • 4.8 Parking • 4.9 Employee Housing • 4.11 Public Art • 4.13 Live Beds • 4.13.1 Live Bed Definition • 4.13.3 Hotel -types of Services and Amenities Town of Vail I Community Development 9/14/15 rowN OF valL/ Chapter 5: Detailed Plan Recommendations This section of the Lionshead Master Plan examines individual parcels and groups of parcels within the Lionshead study area. The intent of this chapter — and the Master Plan as a whole — is to identify important functional relationships and visual objectives within the district and to propose a framework for the long-term redevelopment of Lionshead. The document does not intend to limit or eliminate ideas relating to specific parcels; any proposals consistent with this framework should be considered even if they are not anticipated in this document. Examples of recommendations include: • Traffic Circulation and Vehicular Access • Pedestrian Connections • Architecture and Physical Design • Relationship to Surrounding Buildings • Public Transit Stops • Service and Delivery • Building Height and Mass Town of Vail I Community Development 9/14/15 rowm of va� iU/ Town Council December 1 2015 Evergreen Amendment " 71�1 Lionshead Redevelopment Master Plan Evergreen Lodge Team • Sharon Cohn, Owner's Representative • Peter Knobel, Lodge Owner • Will Hentschel, 359 Design • Dominic Mauriello, Mauriello Planning Group Background • Began discussions with WMC regarding a land swap in September of 2014 • Submitted Lionshead Redevelopment Master Plan Amendment in February of 2015 • PEC reviewed the proposed changes reflecting the land swap at 4 hearings • PEC unanimously recommended approval of the amendments on November 9 Proposed Amendments • Evergreen Lodge was added to the Lionshead Redevelopment Master Plan in 2008 • Reflected a proposal to develop a Fairmount Hotel by the previous owner • Proposed amendments update the language to reflect current thinking about the site • Amendments reflect the proposed land swap with VVMC t4 Ah it t"I 4 _ Ah tw Aft y r^ = L OFFtr �• � � � �� �=gyp- - �' �-_ • , �� East Driveway '1Z Garage Access Surface Parking -WF Air I'" Evergreen Lodge 10 I NOW -� Service Area/Retaining West Side ----------------- South Side from VVMC Parking Middle Creek Path NV a Middle'16 {1 W 7!S� NV a Middle'16 {1 W Middle Creek - Origin at I-70 . ;r. � ✓..f1 iV Middle Creek • Looking south • West of Evergreen Pedestrian Bridge Acros Middle Creek J Pedestrian Path to Evergreen ri, A Rw VFW � , h . •: ai'� �A ,.. �' ,� .. `�lt��� ate S'�E `-i �,,s .:fir. +rw:,y °Liar:' ,� _ r � •... y., Z .. r � r`11�1,4 �� , Pedestrian Path to Evergreen t M Pedestrian Path to Evergreen Today I z ri F T:�TZT I .0 0 m I Ire Is 1: --k t4n� -Opp-- *Ode Land Trade -Development Concept Evergreen Lodge • 128 hotel rooms today - 128 proposed • 19 private condos today - 85+ proposed in 230,000 sq. ft. • Food and beverage • Meeting rooms • Parking - Surface and Underground - to 100% enclosed • Other amenities • Employee Housing Units - 8-20 depending on ultimate plan en The Evergreen Lodge at Vail is located directly east of the Middle Creek Stream Tract and is bordered to the north by the South Frontage Road and to the south east by the Vail Valley Medical Center., and to the cast by the West Star Rank The lot area is 136,807 114,337 square feet or 3.14 2.625 acres. Since the original inclusion in the Lionshead Redevelopment Master Plan, a portion of the Evergreen Lodge parcel, adjacent to the existing VVMC parking garage, was sold in 2094 to the Vail Valley Medical Center (VVMC). Additionally, in 2075, the Evergreen Lodge and the Vail Valley Medical Center, entered into an agreement to exchange land that resulted in the Evergreen Lodge acquiring approximately 12,500 sq. ft. of the VVMC property south of the Evergreen Lodge and VVMC acquiring approximately 9,970 sq. ft. of Evergreen Lodge land east of the Lodge. (See figure l) The agreement was reached based on the conclusion of two-day charre€te between VVMC, Town of Vail, and the Evergreen Lodge representatives, which was conducted in December of 2014 where the parties developed an overall conceptual redevelopment scheme benefiting all parties. The resulting land area for the Evergreen Lodge is approximately 2.66 acres after the land trade. Physical improvements that currently exist on the site are a nine -story tall hotel/condominium structure containing 99 dwelling units and 128 accommodation units with an adjoining tvvo-story tall hotel amenities wing containing a restaurant, cocktail lounge and bar, meeting roams and conference facilities, tone below -grade structured parking garage containing 52 parking spaces, and paved surface parking comprised of 85 parking spaces. The nine -story tall structure has a predominant east -west orientation along the southerly edge of the site while the facilities wing has a north -south orientation along the westerly edge of the site. Vehicle access to the site is provided by two existing curb cuts along the South Frontage Road. No dedicated loading and delivery berths currently exist on the site. Delivery vehicles often are required to maneuver onto the site by backing in from the South Frontage Road. The eastern parking garage is utilized by O000rtunities for future improvements and uoarades include Elimination of surface parking and creation of more underground par Enclosed Loading and Delivery; Architectural enhancements consistent with the Lionshead Architectural Design Guidelines; Improved exterior lighting; Coordinated vehicular access and implementation of the Wail Streetscape Creek improvements to improve health and access by the public, Improved streetscape and landscaping along the South Frontage Read: Improved pedestrian circulation along the South Frontage Road and connection to West Meadow Drive: and Upgraded and expanded 01119: Town of Vail Stream Tract J_ IX Land Traded to Everareen Lodge Area Approximately I 12,500 SQ FT Evergreen Lodge ERWSD Stream Tract f LLt -A LOT ID 'LOT I LOT E Val Valley Medical Center WE-STMEk&c)W DRIVE b,1 J.1 Pedestrian Access Pedestrian access should be upgraded to provide a safe and attractive pedestrian connection from the South Frontage Road, through the Evergreen Lodge development site andr'or the adjacent tracts of land owned by the Town of Vail and the Eagle River Water and Sanitation District, to West Meadow Drive and with a continuous pedestrian/bicycle path along the South Frontage Road. as dep ided gn Ma p T he re in. consistent with the Town's proposed Marrs for a roundabout along the frontage of the Evergreen Lodge property (see figure 2) A gravel path connecting the South Frontage Road to the paved pedestrian path located on the east side of the Dobson Ice Arena presently exists along the south side of the property. This path, while functional, receives little, if any, regular maintenance and includes a railroad tie set of stairs that is unsafe and in disrepair. There are currently no pedestrian improvements located along the South Frontage Road along the Evergreen Lodge frontage. Though no improvements exist, a fair number of pedestrians use the southerly edge of the South Frontage Road when entering or exiting the site or while traveling past the property. in order to improve pedestrian access and safety, it is recommended that future redevelopment of the site includes the construction of a continuous pedestrian/bicycle path along the South Frontage Road and that the existing gravel path along the southerly edge of the site be improved and regularly maintained. Said imnwntiramcn4e rpay neaossltau +acs. Reed fer pedlestrIancress easeReRtS t gh thate. Based on the results of the two-day charrette, the land trade provides an opportunity to create a pedestrian walkway from the South Frontage Road to West Meadow Drive along the new shared property lure between the structures on both properties (see figure 2). Conceptually, the new walkway could benefit users of both the VVMC and the Evergreen Lodge properties while also allowing for access by the public. It may be necessary to utilize the Town awned Lot 10 to accomplish the desired pedestrian connection from South Frontage Road to West Meadow Drive, a desired public improvement. 91119: - • Proposed Town Roundabout - t 21 ti 1 Town of Vail Stream Tract _ I '•,f ,+ y,_F 1. "a 'W.. �'` vY_Y-_ ,+I ' North 1 South Connection ,? to Meadow Drive~_ Town of Val J �• � +:--_' ��.— _Cid .. Ever reen Lod M UniapaF € }fides 4 9e J_ J F!1 ERWSO Stream Tract ` f J .r �`' '�' �••.• ` x - - �'' , .' s k -'F >. e f rr ! �-gyp � i i � • •'•`z �'-'� ,, - - — r Yetis `-LC1T `y. 1 , IAT 10 F- Jk LOT E I Vail Valley Medical Center P P _ ! N 5.19.2 South Frontage Road I m p rovern e nts. and Vehicular Access The site is currently accessed by vehicles from the South Frontage Road fr* with two, full movement�� access ,points. The current location of these access points relative to the existing access points for the ; estStar US Bank Building, Vail Valley Medical Center parking structure, Town of Vail Municipal Buildings, and potential future access points to the !pail Valley Medical Center and Vail International Building results in undesirable traffic flow and turning movements creating traffic safety, aP4 capacity, and level of service concerns. In keeping with Policy Objective 2.3.4, Improved Access and Circulation. of the Plan, opportunities for public transportation and vehicular circulation improvements should be explored in conjunction with any future redevelopment of the site. Possible opportunities for improvements may include„ an improved mass transit stop, re locatedireduced?shared points of entry/exiting, restricted access points, acceleration/ deceleration Danes, greater sight distances. dedicated turning lanes and landscaped medians, and the evaluation and possible implementation of an intersection solution, such as a roundabout. if constructed, a full, two lane roundabout could be located along the frontage of the Evergreen and Town of Wall Municipal .site that takes into account the additional through -traffic needs of the community but also the Future redevelopment of the Town's municipal site, VVVMC, and the Evergreen Lodge properties. additional study of the roundabout design is necessary. As envisioned, the roundabout and roadway improvements world allow for a primary right in, right out vehicular access and a separate right in, right out service vehicle access to the Evergreen Lodge ,property. ,The proposed roundabout as envisioned encroaches into the Evergreen Lodge property and the Town's municipal site which impacts the future development of the properties. In an effort to improve the pedestrian environment along West Meadow Drive and further reduce the total number of vehicle trips on West Meadow Drive, vehicular access to the Evergreen Lodge from West Meadow Drive shall be prohibited. 5.19.3 Preservation of Existing Accommodation Units The Evergreen Lodge presently contains 1.28 sh r n accommodation units. In addition, the Evergreen Lodge also contains a restaurant, cocktail lounge and liar and meeting rooms incidental to the operation of the Lodge. Originally built in 1974, the existing accommodation units and Hotel amenities are alai and outdated. The Lodge was developed to the standards desired more than Four decades ago and likely no longer provides guests with accommodations meeting more modern standards and expectations. Given the importance and need for short-term accommodations to the vitality and success of the community, any future redevelopment of the site shall ensure the preservation or replacement of the number o€ short-term accommodation units on the site. in keeping with the live bed policy in Section 4.13. aGr„mrnedat en units be reduced. While the development trend in 'Vail since the late 1990's has been to focus on high-end, luxury accommodation units utilizing more floor area per unit, an opportunity exists to create high quality accommodation units that are smaller in sire and likely to be more affordable, yet achieve the goals of preserving the existing number of accommodation units, maintaining live beds on the site, and increasing the revenues and vitality of etre Towyn. In fact Opportunities for increasing the number of accommodation units beyond the existing 128 units already on-site should be evaluated during the development review,,, process. For example, the construction of "attached accommodation units", as defined jR the ZGRing or the provision o€a rental management program, could significantly increase the availability of short-term rental opportunitiesvAthiR the - through redevelopment. Proposed Amendments Section 5.19.3 Preservation of Existing Accommodation Units • Requires replacement of 128 hotel rooms • Allows them to be smaller rooms • Does not require square footage replacement • Recognizes need and trend towards smaller room market • Recognizes addition of 85+ condos and rental management program as significant lodging component T) 5,19,4 Impacts on Middle Creek Stream Tact The Middle Greek Stream Tract lies to the west of the Evergreen Lodge. The Tract is owned by the Town of Vail and the Eagle River Water and Sanitation District. The tracts are is heavily vegetated with s-eyera1 s b tantial deciduous trees. a significant lower layer of riparian underbrush and also includes a pedestrian ,path and a pedestrian bridge. Given the importance of water quality, it is imperative that any future development on the Evergreen Lodge site does not negatively impact or encroach upon the existing riparian corridor of Middle Greek and that it comply with any stream health initiatives adopted by the Town. Although the site borders the Middle Greek Strearn Tri^+. these tracts, there is no significant amount of quality vegetation on the site and the parcel lies out of the 100 -year flood plain. As currently configured, opportunities exist to better recognize the benefits of creek side development and to improve and enhance the riparian corridor. While the nat6lPaE riparian corridor of Biddle Creek should needs to remain protected and preserved, the physical and visual relationships and references bets. -ween adjacent development and the stream tracts should be strengthened. Careful consideration should he takers when approving any application for development adjacent to the Creek. An opportunity exists to create a significant connection between the Evergreen Lodge and Middle Greek. Any use of Middle Creek for aesthetic or recreational purposes, however, should be subordinate to the preservation of the natural riparian corridor and its inherent natural character. The Middle Qreek Strearn Traet These stream tracts ¢ provide an opportunity for the construction of a recreational path connecting the South Frontage Road and uses on the Evergreen Lodge property to the existing pedestrian paths at the Dobson Ice Arena providing a strong pedestrian connection to West Meadow Drive. Proposed A mendrin W I Section 5.19.4 Impacts on Middle Creek Stream Tract • Recognizes importance of water quality • Need to address with any redevelopment • Opportunity for pedestrian access 5.19.5 Relationship to the flail Valley Medical Center and the proposed Vail Civic Canter TownOwned Lot 10 Perhaps the most critical functional relationship is the teed to coordinate any future development on the Evergreen Lodge site with the Vail Valley Medical Center. For example, ever effort shquid be taken tq ensure that future As„ I--__-_1 s,- LL_ - r.. -__.a-- i s_.l -- -7t- sl - - a .«L -_a al.. rs a__ 3 V - :I 6}-.I I�, Frontage Read. pportunities for coordination may include, shared service and delivery facilities, grading and site improvements, shared parking, and pedestrian pathway connections, and land exGhanges. Both parties have taken steps to ensure the properties can be redeveloped in a more coordinated manner by executing the lam exchange. The land exchange provides better access length, frontage. and redevelopment opportunities to the Vail Valley Medical Center by securing additional South Frontage Road access and providing a location for a possible future emergency helipad providing direct access to medical facilities on -campus. The exchange of land affords the Evergreen Lodge and VVMC an opportunity to construct an important pedestrian connection from the South Frontage Road to West Meadow Drive, thereby strengthening the pedestrian connection into Llonshead and Vail Village. The land exchange also allows For improved vehicular access by providing a reasonable location for a roundabout located in front of and on the Evergreen Lodge property improving access to both properties. This pedestrian connection could potentially utilize a one-story deck that could cover surface parking on the VVMC campus. While a deck provides covered parking screened from public view, it also introduces a landscape element and plaza benefiting the views and use by patrons from Evergreen Lodge, a4d-VVMC, and the community at large. In order For a connection and landscape enhancement to be successful, .t m, -us t be it may require that it to be developed with reduced or zero setbacks between the properties and may require stairs and elevator access on or adjacent to Lot 10. The Town of Vail owns Lot 10. Lot 10 is located at the southwest corner of the existing VVMC campus and at the southern end of the land included in the land trade to the Evergreen Lodge (see Figure 1). The southerly portion of Lot 10 is used for right of way developed as West Meadow Drive street and sidewalk improvements and the northerly portion is a surface parking lot currently used jointly by VVMC and the Town's library personnel. A potential development alternative would be to allow a portion of Lot 10 to be used by the Evergreen Lodge to provide a stronger connection to }Nest Meadow Drive or as potential mitigation for roundabout impacts to the Evergreen property. Any private use of Lot 10 not required to offset roundabout impacts on Evergreen Lodge, including use by VVMC and the Evergreen Lodge shall provide a public benefit to the community and with interest, vitality, and interaction with pedestrians along West Meadow Drive, such as public art or a public park and provide for pedestrian access of Evergreen Lodge patrons. Lot 10 could be utilized to complete the pedestrian connection to 'Fest Meadow Drive. Opportunities may exist for the shared parking and loading between the Evergreen Lodge and VVMC, subject to agreements between the two parties. Such shared uses, however, are not mandated. Since it is unlikely that the redevelopment of the Evergreen Lodge and VVMC will occur within the same timeframe, any redevelopment of the Evergreen Lodge property or VVMC property will need to provide appropriate interim development solutions that allow the properties to be developed in a functional and aesthetic fashion. Guarantees and/or temporary improvements such as landscape buffers and pedestrian paths may be required of any redevelopment proposals in the interim. Proposed Amendments Section 5.19.5 Relationship to the Vail Valley Medical Center and the Town's Lot 10 • Coordinated planning • Helipad recognition • Pedestrian access • Lot 10 opportunities • Interim planning measures 5.19.6 Service and Delivery Service and delivery functions for the hotel are currently accommodated on grade from the westerly entrance to the property. Service and delivery for the redeveloped Evergreen Lodge shall occur underground -within the structures or otherwise be hidden d'equately screened from public view. Service and delivery truck turning maneuvering shall not negatively impact traffic flow on the South Frontage Road and a separate loading and service entry may be allowed in conjunction with the construction of a potential new roundabout in this location. With a real'Gnn;ent 9f the venTr aeeeseiDe ts. atteRtlen s Proposed Amendments Section 5.19.6 Service and Delivery • Indicates need for secondary service access to Evergreen V I- W r�� 5.19.7 Setbacks from. the south Frontage Road Special consideration should be given to the setback of buildings from the South Frontage Road. Pursuant to the Lionshead Mixed Use -1 zone district setback standards. a minimum 1 g -foot (10'. setback is required. Given the relationship of the development site to the South Frontage Road, the need for adequate area for vehicular traffic circulation, the importance of a landscape area to visually screen the massing of the building, and the existence of a 0 -foot wide utility easement alone the southerly edge of the South Frontage Road, the minimum required front setback for the Evergreen Lodge development site shall be thirty feet (30'). This increased setback requirement shall supersede the 10 -font setback requirement prescribed in Section 12-7H-1 0. Setbacks, Fail Town Code. Based upon the coordinated efforts between the Evergreen Lodge and the Vail Valley Medical Center, opportunities exist for a covered parking deck and pedestrian access landscape plaza to be developed between the properties with the goal oiF screening surface parking and enhancing the visual quality of the area. If appropriately designed, a reduced or zero set back in these areas may be proposed for review during the development review process. Additionally, below grade improvements, including but not limited to, parking and vehicular circulation improvements may be developed within the required setbacks, if found to be consistent with the Town's development objectives. Proposed Amendments Section 5.19.7 Setbacks • Allows for reduced setbacks with WMC • Above and below grade • Subject to development review 5.19.8 Architectural Improvements and Building Heights The architectural design guidelines (Chapter 8) discuss several transition tools that can be used to adapt an existing building to the neva character and architectural quality desired for Lionshead. Given the high visibility of the buildings on this site and the extent to which they influence the quality of the experience of passers-by, all future development on the site should be closely scrutinized for compliance with the applicable architectural design guidelines. That said, the Evergreen Lodge is located in a transitional area with VVM C.. the Library, and Dobson Arena, which tend to have more modern or institutional architecture. The building will meed to have a relationship to adjacent buildings and pedestrian corridors. With the addition of the land acquired from the Vail Valley Medical Center, the Evergreen Lodge has the opportunity to step building mass down towards West Meadow Drive in a northfsouth orientation. Building masts should step down from the South Frontage Road to the south boundary of the Evergreen Lodge property. The building on the exchange parcel should step down to a maximum of Four or Five stories with complementary rood Forms to achieve a more pedestrian scale building, consistent with the west wing of the medical center (see figure 3), and subject to design review. The final building massing, scale and form shall be determined during the development review process. SOUTH FRONTAGE. ROAD 6190, 30' Sidewalk ' -IF- Easement � Easement •I1Ir: WEST MEADOW DRIVE 8142' ,5- Starnes Evergreen Lodge Conceptual Building Height Evergreen Ledge Parcel 4- Stories , 10' Trade Parcel 'jam Lot 10 Setback HTS I � Proposed changes reflect changing conditions " ;; Reflects the potential land swap between the Evergreen and fO WMC _- • Land swap provides significant benefits to the entire WMC campus, i cludin an additional -133 300 s ft. of net new p 9 q floor are 9 • Provides for iproved access to WMC to South Frontage Road • Helps mitigate the impacts of the helipad on the Evergreen Lodge • Request that PEC forward a recommendation of approval TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 1, 2015 ITEM/TOPIC: Adjournment (8:30 p.m.) 12/l/2015