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2015-12-15 Agenda and Supporting Documentation Town Council Regular Session
NOTE: 1 2. 0 4. VAIL TOWN COUNCIL REGULAR MEETING AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:00 P.M., DECEMBER 15, 2015 ruwx OF va' ii> Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ITEM/TOPIC: Citizen Participation (5 min.) ITEM/TOPIC: Town Manager's Report: (10 min. ) PRESENTER(S): Stan Zemler, Town Manager ITEM/TOPIC: Commission on Special Events Appointments (5 min. ) PRESENTER(S): Dave Chapin, Mayor ACTION REQUESTED OF COUNCIL: Formal motion to appoint three members to the CSE. BACKGROUND: Interviews with seven applicants were conducted during the work session. Three vacancies exist and appointments will be made to serve a two year term with the CSE. ITEM/TOPIC: Planning and Environmental Commission (PEC) Appointment (5 min. ) PRESENTER(S): Dave Chapin, Mayor ACTION REQUESTED OF COUNCIL: Formal motion to appoint new member to serve on the PEC. BACKGROUND: Interviews with two applicants were conducted at the work session. There is one appointment to fill the vacancy with a term ending March 31, 2016. This was a result of the departure of one member who now serves on the Town Council. ITEM/TOPIC: Burton US Open Snowboard Championships Update (20 min. ) PRESENTER(S): Ian Warda and Marc Murphy Burton ACTION REQUESTED OF COUNCIL: Listen to the presentation from Burton representatives. BACKGROUND: The Burton US Open Snowboard Championships will be held in Vail for the 4th year from February 29 - March 5, 2016. 12/15/2015 Representatives from Burton are presenting an update on the event and introducing team members to the Vail Town Council and community. 6. ITEM/TOPIC: Second reading of Ordinance No. 17, Series 2015, an Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund,and Timber Ridge Enterprise Fund. (15 min) PRESENTER(S): Carlie Smith, Budget Analyst ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 17, Series 2015 BACKGROUND: Please see attached memo STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No, 17, Series 2015 7. ITEM/TOPIC: Resolution No. 38, Series of 2015, a resolution amending the Lionshead Redevelopment Master Plan to amend detailed plan recommendations for future development on the Evergreen at Vail development site, as prescribed in Chapter 5 of the Lionshead Redevelopment Master Plan, and setting forth details in regard thereto. (30 min) PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny the resolution as presented or continue the public hearing to a future date. BACKGROUND: The applicant, Evergreen Lodge at Vail, represented by the Mauriello Planning Group, is requesting a public hearing with the Vail Town Council to present recommended amendments to Chapter 5, Detailed Plan Recommendations, subsection 5.19, Evergreen Lodge at Vail, of the Lionshead Redevelopment Master Plan. The four purposes of the amendments are to: 1. Clearly identify and articulate the desired outcomes of a future redevelopment of the Evergreen Lodge at Vail property, 2. Remove language from the Master Plan which is no longer relevant or applicable, 3. Respond to changes in conditions as a result of the land exchange with Vail Valley Medical Center, and 4. Establish predictability within the review process by providing detailed site specific recommendations for redevelopment of the Evergreen Lodge at Vail site. The requested amendments are as reflected in Resolution No. 38, Series of 2015. STAFF RECOMMENDATION: The Town of Vail Planning and Environmental Commission has forwarded a unanimous recommendation of approval of the requested amendments to the Vail Town Council. Based upon the input provided during the public hearing on this item on December 1, 2015, the Community Development Department recommends the amendments and revisions made as reflected in Resolution No. 38, Series of 2015. 8. ITEM/TOPIC: Resolution No. 37, Series of 2015, a resolution 12/15/2015 allowing for an administrative extension to the approval for the Cornerstone Residences Approved Development Plan which is set to expire June 1, 2016, and setting forth details in regard thereto. (15 min) PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with modifications, or deny Resolution No. 37, Series of 2015. BACKGROUND: On February 16, 2010, the Vail Town Council adopted Resolution No. 6, Series of 2010, which allowed for the administrative approval of an eighteen (18) month extension of the approved development plan for four projects. On March 6, 2012, the Vail Town Council adopted Resolution No. 13, Series of 2012, which allowed for an administrative approval of the approved development plans for four projects to June 1, 2015. On February 17, 2015, the Vail Town Council adopted Resolution No. 5, Series of 2015, which allowed for a one-year administrative extension to the lapse of approval for the Cornerstone Residences Approved Development Plan. This approval is set to lapse on June 1, 2016. STAFF RECOMMENDATION: The Community Development Department recommends the Vail Town Council approve Resolution No. 37, Series of 2015, as read. 9. ITEM/TOPIC: Appeal of the Design Review Board's decision on Simba Run Condominiums' application for an exterior alteration (DRB150454) An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the final decision of the Town of Vail Design Review Board on October 21, 2015, approving a dehumidifier, associated condenser and screen wall at the Simba Run Condominiums, located at 1100 North Frontage Road West/Lots 6-10, Block C, Lion's Ridge Subdivision, and setting forth details in regard thereto. (DRB150454) (5 min.) PRESENTER(S): Jonathan Spence, Planner ACTION REQUESTED OF COUNCIL: Due to a scheduling conflict with the Simba Run Homeowner's Annual Meeting, resulting in the applicant, the applicant's representative and the appellant being unable to attend the Town Council meeting, Staff recommends the Town Council continue the public hearing to consider the above referenced appeal to their regular meeting on January 5, 2016. All materials related to the DRB approval and the subsequent appeal will be provided prior to the January 5, 2016 Town Council meeting. BACKGROUND: On October 21, 2015 the Design Review Board approved an application (DRB150454) for an exterior alteration, pursuant to Section 12-11, Design Review, Vail Town Code. The application consisted of a dehumidifier, associated condenser and 12/15/2015 screen wall at the Simba Run Condominiums. On October 22, 2015, the Town of Vail Community Development Department received an appeal with regard to the Design Review Board's action to approve the aforementioned exterior alteration. STAFF RECOMMENDATION: Staff recommends the Town Council continue the public hearing to consider the above referenced appeal to their regular meeting on January 5, 2016. 10. ITEM/TOPIC: Adjournment (7:50 p.m.) Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. 12/15/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: Citizen Participation 12/15/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: Town Manager's Report: PRESENTER(S): Stan Zemler, Town Manager 12/15/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: Commission on Special Events Appointments PRESENTER(S): Dave Chapin, Mayor ACTION REQUESTED OF COUNCIL: Formal motion to appoint three members to the CSE. BACKGROUND: Interviews with seven applicants were conducted during the work session. Three vacancies exist and appointments will be made to serve a two year term with the CSE. ATTACHMENTS: Memo CSE Interviews 12/15/2015 TOWN Of 0) VAIL A Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: December 8, 2015 Subject: Interviews and Appointments to Commission on Special Events Town Council will have an opportunity to interview seven candidates at the Dec 15 meeting for three (3) vacancies which exist on the Commission on Special Events (CSE). The interviews occur during the work session, with an estimated start time of 2:15 p.m., and the three appointments are made during the evening meeting. The CSE consists of seven (7) voting members appointed, at large, by the town council. All seven (7) voting members shall meet criteria as outlined in the municipal code, 1) be residents of the Town of Vail, 2) own real property within the Town of Vail, 3) own a business in the Town of Vail, or 4) be employed within the Town of Vail. The term of this appointment will expire December 2017. Please see the table below which identifies the applicants. The memo attachments include letters of interest, resumes, possible interview questions and member attendance records. The CSE supports Town Council's goals and objectives and makes decisions in alignment with the Town Council's marketing direction. Their mission is to support and assess a diverse collection of special events, both large and small, which promote Vail's economic vitality, sense of community and increase the quality year-round of the experience for guests and residents. The Vail Daily and Town of Vail website were used for posting notice of these vacancies. Town of Vail Page 1 12/15/2015 CRITERIA: 2) property 3) own business in Name 1 resident in Vail owner Vail 4 employed w in vail 1 Kim Newbury Rediker 2477 Garmish Drive, yes no Simba Run Unit# General Manager 4 Liana Moore no no no Antlers at Vail Director of Marketing 2 Mark Christie 4580 Vail Racquet yes no Vail Welcome Center Club Dr. #3-13 3 Ross Cohen 1040 Vail View Dr. yes no Samaria Lodge #203 Operations Manager 5 Tara Picklo no no yes Yeti's Grind 141 E. Meadow owner Drive, Suite 108 6 Sheena Richardson 1136 Sandstone Dr, A no no lululemon athletica 2014 Manager 7 Margaret Rogers 7996 Potato Patch yes no no Drive The CSE supports Town Council's goals and objectives and makes decisions in alignment with the Town Council's marketing direction. Their mission is to support and assess a diverse collection of special events, both large and small, which promote Vail's economic vitality, sense of community and increase the quality year-round of the experience for guests and residents. The Vail Daily and Town of Vail website were used for posting notice of these vacancies. Town of Vail Page 1 12/15/2015 The names and terms of current CSE members are below: Board Member Term Expires Jeff Andrews Dec. 2015 Marco Valenti Dec. 2016 Alison Wadey Dec. 2016 Barry Davis Dec. 2016 Mark Gordon Dec. 2016 Rayla Kundolf Dec. 2015 Shenna Richardson Dec. 2015 Attachments: ■ Letters of Interest / Resumes from Candidates ■ Sample Interview Questions ■ Attendance record of CSE members Town of Vail Page 2 12/15/2015 rowN of vain To: Vail Town Council From: Sybill Navas Date: December 2, 2014 Subject: Sample Questions for CSE Candidate Interviews and 2014 Meeting Attendance Memorandum 1. Suggested Interview Questions for Commission on Special Events Candidates Please ask all candidates: • Are you representing a particular Town of Vail business, and if so, which one? • Where do you reside? • Where are you employed? • Do you own property or a business in the Town of Vail? 1. Why are you interested in serving on the Commission on Special Events? 2. What particular qualifications do you bring to the position? 3. What do you understand the CSE's mission to be and do you support it? 4. Do Special Events impact the profitability of your business, either directly or indirectly? If yes, please explain. 5. Under what conditions would you feel it necessary to recuse yourself from considering an event proposal? Are there any events currently funded by the CSE from which you would need to recuse yourself considering? 6. What role do you perceive Special Events play in Vail? 7. What do you believe to be the most important criteria for determining whether and event receives public funding? 8. Do you feel it is important to add new events to the calendar each year and if so, are there existing events that your believe could be "retired?" 9. How important is it to support ambient events that do not necessarily drive destination visitation, but provide entertainment to guests and residents who are already in Vail? 10. Do you think that existing events support or do not support the "Vail Brand?" Do you believe that the CSE and the Vail Local Marketing District are aligned in their strategies? 11. What existing events would you identify as most valuable to the community and what types of events should we be attempting to attract? 12. Is it important for the community that the Town of Vail allocates tax dollars and/or in-kind resources to support Special Events or do you think that events should "pay their own way?" 13. With regard to seeking out new events for the community, are there types of events you feel are "appropriate" for Vail? Are there events that you feel are "inappropriate," and if so, what are they? 14. Do you feel that Vail has too many events, too few events or about the right number? 15. Do you think that the CSE has done a good job of managing the calendar and variety of Special Events and do you have any specific ideas as to how you would improve the effectiveness of the CSE? 16. Do you feel there is a need for additional event venues within the Town? If yes, what suggestions do you have? 17. What is your favorite event? Least favorite?? 12/15/2015 12/15/2015 2 § � $ > 2 ■ U.)2 {� ] ] e ) W § xxxxwxxxxxxxxxxxx ) w § �xxxxx.xxx§ \ \ xxx 4xx „ E '- R i00 ZX� - - w22a §j) /xxxxlixxly/xxxxx •ate- D \ m, m )� m°kms a S � c E ----(D .. .� -- 4— 6- LO ea 'Q z= § )/ §\ \xxxxxxx«xxxxxx)x 2 v/ ; §m LO ZL) 2 / k c,�Bq§ xxxxxxxx«�xfxxxxx f �©§»), c o; § - -- - � - 2 m -))02§ QZ)-0 � 0 xxxxxxxxxxxxxx§xx � 3 ■ Qoo � u � - .� - -0 2 xxxx§xxxxxxx«xxxx - ]� w `I w�■ a a _ o��»Coo w o� �w �a. e�%@A�"�2R2!:8 CL k LO z-� < «§2m<f=2-A>ER<§ °a�#£�Q�<aa�+L>ae 3E CM w 2M5M-0'o /�e���o R ) -§ �a�2r@§0@��50 -4r Cl) �t2@a.-Do ■�@aR«f�ka§§gip' ƒee�a-� 2ƒ 2 K��� t E / Ris ƒ (CD ) 2 CL « Q 4 \ m E . $�« V @ § z § k 100 \ ) , � 7 »� , 22� , � 12/15/2015 Kim Newbury Rediker 2477 Garmisch Drive Unit E Vail, CO 81657 November 19, 2015 Dear Mr. Mayor and Town Council: Please consider this letter my application for a seat on the Commission on Special Events. I am a Vail Resident and also am employed as General Manager at Simba Run Resort. Just to tell you a little about me, I am passionate about being involved in the Vail community, evidenced by having served 8 years on Town Council (2003- 2011), 12 years on the Vail Local Housing Authority (2001— 2013), and 5 years on the Vail Economic Advisory Council (2010 — current). I also currently serve on the Vail Recreation District Board of Directors. On top of that, I have two of the best teenagers ever to walk the earth (Lydia & Owen Ruotolo) and am married to one of the coolest dudes alive, John Rediker (who serves on the Planning and Environmental Commission). As a lodging manager, I have seen first-hand how events can affect the experience of our guests. My active family also takes part in many of the events that the CSE funds, and I've seen a really great evolution as some events that started as a small-town locals activity have become iconic destination events. I think the Town Council and CSE have a great vision for how to keep our community interesting and relevant, and I would really like to be a part of the process going forward. I am excited to speak with you about my relevant experience and how I may be a good fit for one of the vacant positions you will fill in December. I will look forward to seeing you all on December 151n Best regards, Kim Newbury Rediker 970-390-8388 kim@simbarun.com 12/15/2015 p, N T E R S (866)249-2369 Your Colorado Mountain Home AT VA I L for just a couple of days... or the andersvail.com rest of your life 0'CONDOMINIUMS 8 CONFERENCE CENTER Vail Town Council c/o Patty McKenny, Town Clerk 75 S. Frontage Rd. Vail, CO 81657 e-mail Pmckennv@vailQov.com Dear Vail Town Council: Over the past year and a half at the Antlers at Vail I have had the privilege of leading a visual rebrand of the Antlers including a new logo, and responsive website to better represent the "new" Antlers and put us at the cutting edge of today's technology. Now that this project has wrapped up I am ready to re-engage in a more meaningful way with the community. Both my employer and I think that my background would be as asset to the Commission on Special Events and understand how important events are to our local economy and business. I began my career in the field of public relations in 1994, freelancing for Dallas public relations agencies, both large and small. Shortly thereafter I transitioned into marketing research for a financial company. Inspired to learn more about business I earned my Masters in Business Administration. Using that knowledge, I started and ran an online business in the travel industry. Venturing into marketing and public relations for the Bravo! Vail Valley Music Festival eventually led to client services and business development at Spark Creative, a full- service advertising agency specializing in real estate development and sales. I then transitioned those skills and knowledge to my own agency, Kaleidos Marketing Group and after wrapping up a large project assisted the Vail Symposium through a transition that resulted in a full time position as Executive Director. I left that position to get back to my true passion of marketing and to work for another beloved community organization, the Antlers at Vail. The assets that I would bring to the CSE include: • An understanding of how events drive and enhance tourism: As a stakeholder (Antlers at Vail), I am well aware of how imperative it is that events continue to drive tourism and enhance guest experience. • An understanding of what it takes to produce events: As a key team member at both Bravo! Vail and the Vail Symposium, I am very familiar with what it takes to produce successful events that accomplish both of the above goals. • Vested in the community: I did not come to Vail for a job but rather chose to make it my home and raise a family here. This wide breadth of experience in marketing and events offers an excellent fit for the Commission on Special Events. I'm pleased to apply for the open volunteer position on the commission and look forward to meeting with the Town Council. Warmly, Liana C. Moore Director of Marketing Antlers at Vail 12/15/2015 Mark W. Christie 4580 Vail Racquet Club Drive, #3.13 Vail, CO 81657 T 970-390-2300 Mm-kWChiistie@comeast.net November 20, 2015 Vail Town Council 75 South Frontage Road Vail, CO 81657 Dear Town Council, I would like you to consider me for a position on the Commission on Special Events. I have been a homeowner in Vail since the mid -90's, first as a part-time resident and then becoming full- time in 2004. I have been working at the Vail Welcome Center for 10 years recommending the events to both locals and guests. f believe this puts me in a unique position to evaluate the benefits of our offerings. I am also the coordinator of the Community Host program. I attend and receive feedback on our special events and feel I could make a positive contribution to the Commission. Finally, I have been maintaining the town calendar (%i wr%.%ail-calendar.cum) 1'or the past few years so am very familiar with the events. I look forward to meeting with you to discuss this further Sincerely yours, Mark W. Christie 12/15/2015 To Whom it May Concern - My name is Ross Cohen and I would like to volunteer to be on the CSE for the town of Vail. Currently I am the operations manager of Samana Lounge and I have owned a property in Vail since December 2006. My experience in the entertainment industry has given me the skills & knowledge to be a great asset to the CSE. Thank you for your time. Ross Cohen 12/15/2015 Ross Cohen C: (970) 390-1918 1 rossinvail@yahoo.com 11040 Vail View Dr. #203, Vail Colorado 81657 Experienced Operations Manager, Talent Buyer, Bartender, Marketing & Brand Manager • November 2009 — Present — Samaria Lounge —Vail, CO Artist, Booking Agency, Budgeting and Negotiations & Customer Relations Sound Engineer & Oversee Daily Operations Marketing, Advertising,— Mac OSX, Word, & Excel Proficient Web Updates, Website Creation and Minor Programming — Word Press Social Media Guru — Facebook, Twitter, & Website Owner Operator — Entertaimmnet, Booking, & Event Planning • September 2014 — Present — Baby Rhino Entertainment L.L.C.—Vail, CO DJ, Producer, Marketing & Brand Manager — Dj adarnROSS • September 2000 — Present Dance & Vibe Designer Music Production and Remixing — Abelton Set Programming — Rekordbox, Serato, & Traktor Sales & Customization • November 2002 — Present — The Boot Lab - Vail, CO Ski Boot Sales & Customization of Ski, Tele, AT, & Snowboard Boots Custom Insole Creation Customer Relations Product Knowledge Real Estate Appraiser • September 2009 — December 2012— Eagle Appraisals Realtor • May 2006 — December 2008 — Keller Williams Properties Trained College • 1995 —1999 — University of Michigan — Ann Arbor, Michigan - B.A. Communications High School • 1991 — 1995 — John F. Kennedy High School — Bellmore, N.Y. References Mike Dunlop — Head of Vail Operations for Garfinkles Corp. - Parent Company to Samaria Lounge • 970-390-1141 —Cell Leah O'Brien — Design Representative - Ruggs Benedict — Long time local & VMS Graduate • 970-331-4010 — Cell Cameron Clower — Owner Operator - Eagle Appraisals • 970-471-6523 - Office 12/15/2015 November 24, 2015 Vail Town Council 75 S. Frontage Road Vail, CO 81657 Attention: Patty McKenny Ye,Tr& GrIND Vag-. CO EaGLe. CO RE: Vail Commission on Special Events Board Appointment Dear Town Council, Thank you for your time considering me as a member for the Commission on Special Events. My husband and I opened Yeti's Grind Vail 5 years ago and the Eagle store 9 years ago. Throughout these years I have served on committees in both towns because I believe that having a business means being involved in the community however possible. I am interested in taking the experience I have gained to a broader platform and I look forward to contributing to and collaborating with a well respected organization that works with events on a larger scale. I am currently serving as a board member of the Meadow Drive Merchants Association which helps plan, coordinate and organize the Vail Farmer's Market. Responsibilities consist of but are not limited to selecting local artisans, farmers and vendors to participate, planning logistics for each Sunday market, annual budgeting, collecting merchant dues and collaborating with the other merchants on Meadow Drive. The Vail Farmer's Market is the largest in Colorado and a great asset to the Town of Vail sales tax revenue. After starting our Eagle store, the local branch of the Chamber suddenly was inactive and a few local business owners created a new organization to represent the town called One Eagle. We realized that planning community events stimulated businesses and therefore the economy so most of our focus surrounded sustaining events already in existence like Flight Days, Christmas on Broadway/Noel Night and Concerts in the Park but we also added a summer series of biking and outdoor oriented events which has now evolved into the Eagle Outside Festival. In both towns I can see how events directly effect businesses in the area. Thankfully, Yeti's Grind benefits from most events. I feel like my open-minded and innovative perspective as a local business owner in two separate towns in our valley can be an asset for the CSE. I am also involved in a few extracurricular organizations which include managing two bike teams for Yeti's Grind and lov bikes, my husband's custom bike company and coaching Special Olympics. Team management includes budgeting, seeking sponsorship, planning, instilling teamwork, scheduling and communication. Three years ago I started the Special Olympics cycling program in Vail and am the Head Coach for the Vail Wolfpack. I believe these volunteer experiences involve similar skill sets needed to serve on the CSE. From my various experience starting businesses and creating organizations as well as working with other existing committees I have learned the value of teamwork, communication, budgeting, planning, collaborating, multi -tasking, delegation, troubleshooting and attending to important details. I would be honored to be an advocate for our community and the CSE if given the opportunity. Thank you again for your time and consideration. Sincerely, Tara Picklo 12/15/2015 Tara Picklo Y"9 I GrIND `► M. CO Eaw.e, CO Profile I am a passionate and hardworking lover of life and the community around me Yeti's Grind 141 East Meadow Drive Suite 108 Vail, CO 81657 T (970) 476 - 1515 M (970) 306 - 8440 tara@yetiscirind.com www.yetiscirind.com Experience Small Business Owner, Yeti's Grind (Eagle & Vail CO) 2007 - Present Yeti's Grind is a locally owned and operated coffee shop with a location on both ends of the Vail Valley that serves specialty coffee while focusipg on creating a community oriented experience for employees and customers. Elementary School Teacher, Brush Creek Elementary 2005 - 2007 3rd Grade Teacher 2005 - 2006 1 st Grade Teacher and Mentor Teacher 2006 - 2007 Elementary School Teacher, Edwards Elementary 2003 - 2005 2nd Grade Teacher - Dual Language Program Education Baylor University 1999 - 2003 Bachelor of Science in Education Endorsement: Elementary and Special Education GPA 3.6 Organizations Extracurricular Organizations and Commitments Meadow Drive Merchants Association - Board Member 2012 - Present Team Captain/Leader - Yeti's Grind Mountain Bike Team 2009 - Present Team Captain/Leader - lov bikes Cyclocross Team 2012 - Present Head Coach - Special Olympics Cycling, Vail Wolfpack 2012 - Present Event Planner - One Eagle 2008-2010 12/15/2015 Shenna Richardson 1136 Sandstone Dr A104 Vail, CO 81657 720-519-3641 12/1/15 Dear TOV Council Members, Hello! My name is Shenna Richardson, and I am a current member of the CSE that is re -applying for an open seat on the 2016 CSE. I currently manage the lululemon athletica in Vail Village and live in Vail proper. Serving our community in 2015 as a member of the CSE has been incredibly eye-opening! What an amazing opportunicy to learn from some of the brightest minds on the board and town staff, support the future of events in Vail and partner with Council to ensure that the vision and mission for our town is executed at the highest level. My time this past year has allowed me to understand the full annual process involved. I have built relationships with producers, CSE members, and town staff and was able to attend events with a new lens to better offer insights and contribution to the board. The learning curve of being a first year member is no easy task and one of the biggest reasons I believe I am a strong candidate to return. In addition, I bring a unique perspective to the CSE given my position as the store manager of a successful retailer on Gore Creek Drive. Gore Creek Drive is a lifeline of the Vail Village and a front row seat to many of our signature events. I have firsthand experience with how events impact the businesses on GCD and a captive audience of customers to get direct feedback from while events are happening. Lastly, being a millennial and DINK (dual income, no kids) I represent the voice of a demographic that will be crucial to the future growth and continued success of our community. If given the opportunity to serve on the CSE again, I look forward to building upon my current contribution, deepening relationships with council members, driving strategy in regards to a new event facility as well as supporting ideas that widen our net for attracting new events and promoters. It would be a great honor to continue my service with the CSE and one that I hope you consider me for. For further insights, please refer to the letters of recommendation submitted by members of our community and my Linkedln profile for a summary of my professional experience: https://www.linkedin.com/in/shenna-jean-77a7696 Thank you for your consideration! Sincerely, Shenna Jean Richardson 12/15/2015 Patty McKenny From: Rachel Nelson <rachelnelsonyoga@gmail.com> Sent: Wednesday, December 02, 2015 3:37 PM To: Patty McKenny Subject: Letter of Recommendation for Shenna Richardson Hi Patty, I am writing to recommend you consider brining Shenna Richardson back on the CSE. She is not only an asset to our community she has a great eye for what works in our community and how to bring more value to the events that happen. She represents the late 20's to late 30's demographic very well and is really excited to share all the great events with the community! thank you, Rachel Nelson "Be The Change You Wish to See" Rachel Nelson 500hr E-RYT - 500hr Senior Baptiste Teacher & Faculty member Certified Level 1&2 igolu leader Certified SUP YOLI teacher 12/15/2015 Patty McKenny From: Ellen Miller <alpineellen@gmail.com> Sent: Wednesday, December 02, 2015 3:18 PM To: Patty McKenny Subject: Shenna Richardson for CSE! Dear Patty, I am writing to support Shenna Richardson for a position on the CSE. Sheena is a well-known leader within our community, not only for managing the Vail lululemon store, but also for heading numerous programs, projects and events. She is my mentor as a lululemon ambassador. She has supported me and other locals, helping to elevate our projects with thoughtful and practical methods. Shenna is a superb communicator, she has a deep experience with events and event planning and production, and she thinks creatively while understand the nuts and bolts of business... like budgets and timelines! I also believe that Shenna is part of a demographic that understands the type of events we want and need in Vail. Thank you very much for your consideration of Shenna. She would be a fabulous CSE council member! Best regards, Ellen Miller 970) 389-5392 12/15/2015 Patty McKenny From: Margaret Rogers Sent: Thursday, November 12, 2015 1:49 PM To: Patty McKenny Subject: Application for the Commission on Special Events Patty and the Town Council, I hereby submit my application for one of the vacancies on the town's Commission on Special Events. As most of you are aware, I was the Town Council representative to the Commission and in that capacity I have attended virtually every CSE meeting since February, 2012. 1 understand how the Commission works and what its responsibility is to the goals of the Council. I believe my experience with the CSE, although not in a voting capacity, is extremely important. The Commission is losing two of its most senior members, Jeff Andrews and Rayla Kundolf. Because I have been there, I can bridge the loss of their experience with the applicants, as well as their institutional knowledge of the events the town supports. As I former council member I know which events are critical to the town. Special events are a driving factor in the Vail economy. I believe that my background and experience will enable me to recommend events that will be consistent with the Vail brand and which will maximize the financial commitment the town makes to the events. I look forward to discussing this with you. Margaret Rogers 12/15/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: Planning and Environmental Commission (PEC) Appointment PRESENTER(S): Dave Chapin, Mayor ACTION REQUESTED OF COUNCIL: Formal motion to appoint new member to serve on the PEC. BACKGROUND: Interviews with two applicants were conducted at the work session. There is one appointment to fill the vacancy with a term ending March 31, 2016. This was a result of the departure of one member who now serves on the Town Council. ATTACHMENTS: Memo PEC Interview and Appointment 12/15/2015 TOWN OF VAIL/ Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: December 9, 2015 Subject: Interview and Appointment to Planning and Environmental Commission Town Council will have an opportunity to interview two candidates for the Planning and Environmental Commission. One vacancy exists in light of the recent election outcome and swearing-in of Dick Cleveland as a newly elected Vail Town Council member. This appointment will serve until March 31, 2016 at which time the position will become vacant again. The applicants for the Planning and Environmental Commission (PEC) are Susie Tjossem and Ludwig Kurz. Both candidates have met the criteria requirements of residency and voter registration. Duties of the seven -member PEC include review and determination of requests for variances and conditional use permits, and recommendation to Town Council on special development districts, subdivisions, rezonings, zoning code text amendments, various Town of Vail proposed plans and other community matters per the Town Charter and ordinances. The current PEC members are listed below: Board Member Term Expires end of March Henry Pratt 2016 John Rediker 2016 Dick Cleveland 2016 Webb Martin 2016 Brian Gillette 2017 Kirk Hansen 2017 John Ryan Lockman 2017 The attached materials provide the letters of interest and sample interview questions. The position vacancy was advertised with a public notice in the Vail Daily and posting on the Town of Vail website. Attachments: ■ Letters of Interest ■ Sample Interview Questions 12/15/2015 PEC SUGGESTED INTERVIEW QUESTIONS 1) Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to the Town Code, The PEC shall have the following function and duties: a. Make and adoption of master plans for approval by the Town Council, b. Review and recommend zoning regulations and subdivision regulations to the Town Council, c. Review and approve environmental impact reports and mitigation measures as required by the Zoning Regulations, review and comment on programs and studies of environmental issues, d. Conduct research of environmental issues, e. Make recommendations to the Town Council for control of pollution and the protection of the environment, Advise the Town Council on appropriate actions when air and water quality standards are violated, and f. Consider other matters pertaining to the Commission and to act in an advisory role to the Town Council. Given the prescribed role of the PEC, what makes you uniquely qualified to serve on the Commission? Please provide an example from your past which demonstrates your qualifications and explain why you are interested in serving on the PEC? 2) The PEC meets on the second and fourth Mondays of each month. Meetings begin at 1:00 pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2 year term. Attendance at meetings is critical as it provides a broad representation on matters before the PEC and promotes a fiar and equitable development review process. Please describe your availability to attend PEC meetings for the duration of your term and identify any conflicts of interest that ma arise as a result of your employment, personal and/or professional relationships or financial interests in the Town of Vail. 3) The PEC is often asked to act in a quasi-judicial (like a judge) on development applications. Decision making is guided by review criteria and findings of fact. The review criteria are prescribed by the Vail Town Code. Vail is a small community and everyone seems to know each other in one form or another. Please describe your abilities to act in a quasi-judicial role and provide at least one example where you had to make and unpopular decision on an issued based upon a set of criteria or other certain considerations. 12/15/2015 Patty McKenny From: Susie Tjossem <stjossem@gmail.com> Sent: Thursday, December 03, 2015 3:21 PM To: Patty McKenny Subject: PEC Application Vail Town Council Members, I would like to express my interested in serving on the PEC. I am qualified to make an immediate impact on the commission because of my prior experiences serving as both a PEC member for two years and as a Vail Town Council member for four years. Additionally, during my 30 year career in ski resort management I was involved in the pl anning and implementation of many development projects so I bring the insights of a developer to the position. I look forward to discussing the role with you. Susie Tjossem 1630 Buffehr Creek Road Vail, CO 12/15/2015 December 2, 2015 Vail Town Council 75 So. Frontage Rd. W. Vail, CO 81657 Dear Mayor and Council Members: Please accept this letter in application for the open position on the Town of Vail Planning and Environmental Commission. I am very interested in continuing to serve our community and believe that I am well qualified to be on the PEC. In addition to previous membership on the Vail PEC, my relevant experience and qualifications include the following: 2003 -Present Chairperson, Beaver Creek Design Review Board The Beaver Creek Design Review Board functions as both the planning & environmental commission and a design review board for this mountain resort community. The skills and experience gained in this position transfer well to the PEC in Vail. 2011-1015 Member, Vail Town Council, Mayor Pro Tem The experience and knowledge of current planning and environmental issues in the community gained as aTown Council member would be a valuable asset to the PEC. 2005-2013 Member, Board of Directors, Eagle River Water & Sanitation District As a recent member of this board, I am up-to-date on water quality issues and concerns that may come before the PEC. 1996-2004 Member, Vail Town Council 1999-2003 Member, Vail Town Council, Mayor I addition to the above qualifications, my experience, knowledge, leadership capacity and ability to form cooperative relationships in the community are well suited to the requirements of PEC membership. I hope that the Vail Town Council will consider my qualifications and my sincere desire to serve our community in conmy application for the Planning & Environmental Commission. siderin Thank you, I , r:g' Ludwig Kurz ACJ 12/15/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: Burton US Open Snowboard Championships Update PRESENTER(S): Ian Warda and Marc Murphy Burton ACTION REQUESTED OF COUNCIL: Listen to the presentation from Burton representatives. BACKGROUND: The Burton US Open Snowboard Championships will be held in Vail for the 4th year from February 29 - March 5, 2016. Representatives from Burton are presenting an update on the event and introducing team members to the Vail Town Council and community. ATTACHMENTS: Memo Burton US Open Snowboard Championships Update 12/15/2015 ol, It ir It I ol- Table of Contents Introductions & Points of Contact Burton US Open — Vision 2016 Creative 2016 Event Highlights Page 3 Page 4 Page S Page 6 Burton US Open Snowboarding Championships: Feb 29 - Mar 5, 2016 Ian Warda Office: 802.651.0486 Mobile: 720.937.5817 ianwCa-).burton.com Marc Murphy Office: 802.651.0493 Mobile: 860.485.6715 marcor _burton. com Whitney Heingartner Office: 802.652.3770 Mobile: 802.779.1451 whitne yh(a-burton. com Town of Vail I CSE 1 12/15/15 12/15/2015 3 Burton US Open - Vision • Produce a championship level, international snowboarding event programmed both on and off hill to appeal to a target consumer shared by two premium brands in Burton and Vail. • Build on the history and heritage of the longest running, most prestigious snowboard contest in the world, focusing on evolution and progression to meet common objectives set by Vail and Burton. • Specifically focus on reaching and engaging a millennial audience, encouraging repeat visitation and a destination guest. • Increase global viewership and spectator attendance, with an emphasis on increasing sales tax revenues, lodging occupancy, and duration of stay, as well media exposure and value with the aim of optimizing ROI for Vail. • Maintain our position as an "athlete favorite" event, and a unique and authentic experience for all guests, media, and sponsors. TOWN OF V Town of Vail I CSE 1 12/15/15 4 12/15/2015 2016 Event Creative Town of Vail I CSE 1 12/15/15 12/15/2015 2016 Event Highlights Focus for 2016: • Expanded entertainment program to include Thursday night concert at Solaris • Addition of Junior Jam halfpipe event on Tuesday in Golden Peak • Expansion of Broomball Tournament to increase local community involvement and maximize spectators • Continue the focus on youth programming and inclusion of local youth into the event experience • Evolve the local business program focusing on key economic drivers • Increased marketing to early season visitor as well as out of state and foreign visitors in key markets • Programming targeted at reaching millennials Highlights for 2016: • Over 40 athletes confirmed already including Chloe Kim, Sebastien Toutant, Max Parrot, Louie Vito • 4 headlining bands confirmed in Solaris with announcement coming in early January • Early interest from key mainstream media outlets both domestically and internationally TOWN OF V Town of Vail I CSE 1 12/15/15 6 12/15/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: Second reading of Ordinance No. 17, Series 2015, an Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund,and Timber Ridge Enterprise Fund. PRESENTER(S): Carlie Smith, Budget Analyst ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 17, Series 2015 BACKGROUND: Please see attached memo STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No, 17, Series 2015 ATTACHMENTS: Supp 3 -2nd 12/15/2015 TOWN OF VAIF' TO: Vail Town Council FROM: Finance Department DATE: December 15, 2015 SUBJECT: 2015 Supplemental Appropriation On Tuesday evening you will be asked to approve Ordinance 17, third supplemental appropriation of 2015 upon second reading. Changes from first reading The following items reflect information requested by Council or updates since first reading: General Fund Staff is requesting $11,823 for parking equipment to repair and replace three license place recognition cameras, three parking barriers, and one fish eye camera damaged by guests in the parking structure this summer/fall. $3,879 of restitution reimbursement will be received in 2015. The remaining $7,944 will be received in 2016. Staff is requesting additional funds of $3,505 to purchase a ticket feeder used in the parking garages as a temporarily replacement for one being repaired under warranty. In the future this will act as a back up for any other repairs and maintenance needed on ticket feeders to prevent parking gate operations from being disrupted. $17,000 is requested for special assessment fees on the town owned unit in the Vail Village Inn Plaza Phase V. The homeowners association board voted to assess a total of $100,000 in order to acquire directors and officers insurance. 12/15/2015 Minutes of Board of Directors Special Meeting October 28, 2015 Villaqe Inn Plaza Phase V Call to Order (3:02 p.m.) and Roll Call: The Board of Director's Special Board meeting for Village Inn Plaza, Phase V Condominium Association was called to order by Board President Richard Liebhaber. In attendance were Fred Aldrich (Association's counsel), Steve Cady (Board Member),John Glenn (Unit 12), Ron Bruckmann (Unit 17), Jonathan Staufer (Board Member), Wendell Porterfield (Staufer Commercial counsel), Matt Mires (for the Town of Vail Unit 2), Richard Liebhaber (Board Member), Amy VanGoey (on behalf of the managing agent), Chris Anderson (Unit 10), Mike Zaremba (Unit 16) and Josef Staufer (Units 19, 1, 4) Quorum established. This meeting was a continuation of a Special Board Meeting noticed for October 21, 2015 at 3:00 p.m., continued at the request of Wendell Porterfield, attorney for Staufer Commercial, LLC and Vail Village Inn, Inc., to October 22, 2015 at 9:00 a.m. to allow counsel for the Association to attend and continued again by agreement of Board members Jonathan Staufer and Steve Cady (Mr. Liebhaber having to leave the meeting before its conclusion) to October 28, 2015 at 3:00 p.m. MDT. Mr. Liebhaber opened the meeting asking if any Board member or attending owner obiected to the continuation of the Board Special meeting until October 28, 2015 and would waive All were in faveF of waiving Notice for this meeting. The Board members confirmed their consent to holding the meeting and waiving Notice and no obiections from owners attending were made. Accordingly. the meeting proceeded. -of the meeting .f - Discuss the status of D&O Insurance renewal Richard Liebhaber reported that aAfter a considerable amount of time, Mack Insurance out of Florida is unable to offer anything to the Association at this time as they received many declinations. In addition, after reaching out to Mike Neff to explore options with the proposed renewal policy submitted by Hudson insurance Group, the Association was informed by Mr. Neff that the offer for a renewal policy had expired. With that said, the Association has two options at this time; Self-insured or move forward with the Associated insurance broker group out of Chicago. Steve Cady asked for clarification on the timing of the renewal policy expiration. Richard explained that we are being told that the offer of a renewal Rpolicy expired on 9/16/15. However, the renewal offer was emailed on 9/17/15 and as Mike Neff was out of town, the Mr Liebhaber could not speak with Mr. Neff until 9/21/15. Amy and Richard Liebhaber have calls into Mike Neff to determine if the renewal offer could be reinstated get details The discussion was opened for questions and comments from the floor. 12/15/2015 Mike Zaremba questioned the $40,000 outstanding Treece Alfrey Musat invoice that was referenced during previous continued Board meeting the I.aSt Bail. There was discussion on whether that invoicee amount should or should not be reflected on the balance sheet as the Association has sent a letter disputing this invoice. Fred Aldrich stated that a lengthy letter had been sent to Treece Alfrey about a month ago outlining that the Association was not intending on paying it. Chris Anderson commented that perhaps the managing agent should be concerned with the liability it has in this situation. Amy commented that Bold is not in receipt of any invoice from Treece Alfrey nor the letter that Fred had sent. She reported that once Bold is in receipt of it, she would discuss it with Accounting on how to reflect on the financials. Jonathan Staufer raised a concern that the declarations state there needs to be an owner vote for anything above $50,000. Fred replied that the declarations read that any capital expense over $50,000 requires a 75% approval from the ownership. However, this special assessment is for the general operating fund which is should allow or enable the Association to obtain D&O insurance, which is a general operating expense. Ron Bruckmann spoke in favor of the assessment noting a need to improve the financials generally and to get the best deal on D&O insurance Joe Staufer complained that attorneys fees recovered in the La Bottega lawsuit had not been distributed to the members. Richard Liebhaber explained these funds were received shortly before the commencement of the present litigation by Staufer Commercial and were held in the general operating account to pay for operating expenses. No Board member or owner had additional suggestions for D&O insurance. Richard made a motion to approve a special assessment in the amount of $100,000 to be due immediately for general operating funds. Steve Cady seconded the motion. Richard Liebhaber and Steve Cady voted in favor of the special assessment. Jonathan Staufer opposed to the special assessment. The motion passed. 3:33 p.m. Meeting Adjourned. 12/15/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERALFUND 2015 2015 Original 1st 2015 2nd 2015 3rd Proposed Supplemental Amended Comments Budget Supplemental Amended Supplemental Amended Revenue Local Taxes: $ 24,486,000 $ 24,486,000 $ 24,486,000 $ 24,486,000 Sales Tax Split b/t Gen'] Fund & Capital Fund 62/38 62/38 62/38 62/38 Sales Tax 15,181,000 $ 15,181,000 $ 15,181,000 $ 15,181,000 Property and Ownership 4,301,000 4,301,000 4,301,000 4,301,000 Ski Lift Tax 4,418,700 4,418,700 4,418,700 4,418,700 Franchise Fees, Penalties, and Other Taxes 1,158,779 1,158,779 1,158,779 1,158,779 Licenses & Permits 1,538,267 1,538,267 1,538,267 1,538,267 Intergovernmental Revenue 1,835,192 1,835,192 7,500 1,842,692 106,962 1,949,654 Wildfire deployment reimbursement $104,791; December All Hazards Incident Management Team Association Symposium reimbursement Transportation Centers 4,023,264 4,023,264 4,023,264 4,023,264 Charges for Services 907,812 907,812 26,000 933,812 933,812 Fines & Forfeitures 263,404 263,404 263,404 263,404 Earnings on Investments 108,236 108,236 108,236 108,236 Rental Revenue 903,087 903,087 5,760 908,847 908,847 Miscellaneous and Project Reimbursements 283,000 10,000 293,000 12,000 305,000 3,879 308,879 Restitution for damaged parking equipment Total Revenue 34,921,741 10,000 34,931,741 51,260 34,983,001 110,841 35,093,842 Expenditures Salaries 16,013,936 95,000 16,108,936 16,108,936 111,667 16,220,603 Wildfire deployment $55.6K; Summer and late winter bus service $56K Benefits 5,774,964 5,774,964 5,774,964 22,167 5,797,131 Wildfire deployment benefit expenses $22.2K Subtotal Compensation and Benefits 21,788,900 95,000 21,883,900 - 21,883,900 133,834 22,017,734 Contributions and Special Events 2,044,028 2,044,028 50,000 2,094,028 2,094,028 All Other Operating Expenses 7,395,314 27,000 7,422,314 40,951 7,463,265 59,265 7,522,530 Wildfire deployment travel, mileage, and meal expenses $9.8K; parking pass supplies $15K; All Hazards Incident Management Team Association Symposium ($2K) reimbursed above; parking equipment damaged by guests $3.9K, reimbursed above; LPR camera damaged by guest $7.9K; backup parking ticket feeder $3.5K Heavy Equipment Operating Charges 2,365,917 2,365,917 2,365,917 2,365,917 Heavy Equipment Replacement Charges 592,884 592,884 592,884 592,884 Dispatch Services 630,588 630,588 - 630,588 630,588 Total Expenditures 34,817,631 122,000 34,939,631 90,951 35,030,582 193,099 35,223,681 Revenue Over (Under) Expenditure . 104,110 (112,000) (7,890) (39,691 (47,581) (82,258) (129,839) Castle Peak Senior Care Facility - 2015 World Alpine Ski Championships (250,000) - (250,000) (250,000) (250,000) Pro -cycling event (75,000) 75,000 - 2015 Nation's Event (375,000) - (375,000) (375,000) (375,000) Transfer to Dipatch Services Fund (22,338) (22,338) (22,338) (22,338) Surplus Net of Transfers & New Programs (618,228) (37,000) (655,228) (39,691) (694,919) (82,258) (777,177) Beginning Fund Balance 16,689,333 2,997,890 19,687,223 19,687,223 19,687,223 Ending Fund Balance $ 16,071,105 $ 19,031,995 $ 18,992,304 $ 18,910,046 EHOP balance included in ending fund balance - $ 690,000 not spendable $ 690,000 $ 15,382 $ 705,382 Replenishing EHOP balance for interest earned on turn -overs 12/15/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2015 2015 2015 Original 1st 2015 2nd Proposed 3rd Proposed Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Revenue Total Sales Tax Revenue: $ 24,486,000 $ 24,486,000 $ 24,486,000 $ 24,486,000 Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 Sales Tax - Capital Projects Fund $ 9,305,000 $ 9,305,000 $ 9,305,000 $ 9,305,000 Use Tax 1,800,000 1,800,000 1,800,000 1,800,000 Federal Grant Revenue 240,000 118,752 358,752 358,752 358,752 2014-2016: Bridges at Nugget Lane and Bridge Rd Other State Revenue 356,000 182,830 538,830 227,300 766,130 Police E -ticketing grant funded by CDOT $189.8K; State grant for electric car charging 766,130 stations $37.5K; CDOT share of funding for 1-70 Underpass study; re -appropriate $176K from prior year; $6K grant for fire equipment Lease Revenue 197,295 197,295 197,295 197,295 Per Vail Commons commercial (incr. every 5 years) and residential leases Employee Housing Fee -In -Lieu - - - Project Reimbursement - 40,000 40,000 40,000 52,697 2015: $40K reimbursement from ERWSD for waterline work on the Covered Bridge; 92,697 $33,293 Holy Cross grant for Snowberry utility project; VRD reimbursement for participation on phone upgrade system TRAHC 494,466 494,466 494,466 494,466 Principal and interest on loans to Timber Ridge Fund Earnings on Investments and Other 103,654 103,654 103,654 1,050 104,704 0.7% rate assumed on available fund balance; sale of GIS plotter Total Revenue 12,496,415 341,582 12,837,997 227,300 13,065,297 53,747 13,119,044 Bus Shelters 30,000 - 30,000 30,000 30,000 Annual maintenance. Parking Structures 680,000 - 680,000 680,000 680,000 Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs. Facilities Capital Maintenance 541,760 500,000 165,000 706,760 706,760 $165K for Pitkin Creek bus stop and municipal carpet (partial replacement); General 706,760 project covers repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc), and mechanical equipment (boilers, air handlers, etc.). Donovan Park Pavilion (430,160) 69,840 69,840 2015: to change ventilation & improve noise, which includes a protective structure on the 69,840 outside of the building; replace heating/air system and $50K furniture replacement. Per Council 4/7, delay the ventilation system changes until 2016. Street Light Improvements 25,000 144,953 169,953 169,953 169,953 Re -appropriated to continue new street lights and to refurbish residential lighting; Accelerated replacement approved by Council April 1st. Capital Street Maintenance 1,116,500 216,223 1,332,723 100,000 1,432,723 $100K Glycol Bridge Spill near covered bridge not covered by insurance; Ongoing bridge 1,432,723 rail project; delay in materials shipment. On-going maintenance to roads and bridges including asphalt overlays, patching and repairs. Covered Bridge Structural Repairs 50,000 40,000 90,000 90,000 Includes structural maintenance of bridge beams and painting in conjunction with 90,000 ERWSD waterline maintenance (hangs underneath the bridge) $40K for work done on behalf of ERWSD - see revenue reimbursement above Flood incident repairs - 105,436 105,436 105,436 105,436 Upper Columbine / Bighorn stream crossing reconstruction Fire Truck Replacement - 2,883 2,883 2,883 2,883 2014 replace pumper truck from 1999; Re -appropriate for purchase of truck equipment Audio Visual Capital Maintenance 18,000 18,000 18,00018,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center Town -wide camera system 22,000 22,000 22,000 22,000 includes $22K per year for replacement of cameras and equipment; Document Imaging 68,000 68,000 68,000 68,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. Includes 38K for software platform upgrade in 2015. Software Licensing 60,000 60,000 60,000 60,000 Annual renewal of software licenses Hardware Purchases 168,000 168,000 168,000 168,000 2015 replacement of three GIS printers/scanners; Two additional Simplivity Omnicube nodes in 2015 at a cost of $45K each Website and e-commerce 12,000 12,000 12,000 12,000 Internet security & application interfaces; website redevelopment; includes $550/month for web hosting svcs ArcGIS Systems - 14,000 14,000 14,000 1,050 15,050 Replacement of plotter/scanner/copier for GIS Fiber Optics in Buildings 15,000 15,000 15,000 40,000 55,000 Annual maintenance $15K; Replacement of fiber/copper cable cut during parking lot construction $40K 12/15/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2015 2015 2015 Original 1st 2015 2nd Proposed 3rd Proposed Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Network upgrades 72,000 109,000 181,000 181,000 181,000 Requesting $109K for an expansion of wireless service to West and East Vail (TOV equipment, not Crown Castle); Replacement of switches and routers Phone Sytem Upgrade - - - - 19,404 19,404 VRD portion of phone system upgrade expenses with corresponding reimbursement in the general fund Public Safety System 50,000 - 50,000 50,000 50,000 Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance Business Systems Replacement - 118,043 118,043 118,043 118,043 $58K to continue Community Development permitting software project; anticipate project completion this summer Transit Center Generator 200,000 200,000 200,000 200,000 Replacement of generator at the Vail Village transit center; includes re -landscaping and re -wiring; originally planned for 2014. Police E -Ticketing system - - - 189,800 189,800 189,800 Electronic ticketing system; reduces data entry done by officers to record physical tickets; will interface with Full Court system; offset by state grant above Total Maintenance 3,428,260 685,378 4,113,638 289,800 4,403,438 60,454 4,463,892 Enhancement of Town Assets Vail Village Info Booth - 100,000 100,000 100,000 100,000 For final bills and work completed prior to the 2015 WASC; includes new exterior and interior cameras Guest Services Enhancements/Wayfinding 1,376,914 1,376,914 1,376,914 1,376,914 Contination of signage project Guest Service / Wayfinding enhancements outside of VRA district Energy Enhancements 347,944 347,944 347,944 347,944 Implementation of energy audit enhancements; includes continuation of LED lighting project with shared cost of $170K from Holy Cross. Fire Equipment - 22,153 22,153 22,153 22,153 2015: equipment purchased with proceeds from sale of fire truck ($30K revenue received in 2014) Neighborhood Road Reconstruction 450,000 25,000 475,000 475,000 475,000 $25K for design and $450K in 2015 for shared project with ERWSD on Rockledge Rd. Neighborhood Bridge Reconstruction 300,000 300,000 600,000 600,000 600,000 Reconstruction and design of bridges at Nugget Lane and Bridge Rd. Fire Breathing Apparatus - 17,862 17,862 17,862 17,862 Partial replacement of breathing apparatus equipment, funded by $6K grant listed above and sale of fire truck in 2014 East Vail Fire Department - - 150,000 150,000 150,000 Move forward 10% funds budgeted in 2016 for design, surveys, and soil testing to be performed in summer 2015 Parking Entry System / Equipment 102,653 102,653 46,500 149,153 149,153 Charging stations for electric vehicles;Replace parking system in both structures (LH parking structure system had been scheduled for replacement in 2006); Better financial reporting and potential to interface with variable message signs and other parking systems across town; Partially reimbursed by VRA ($300K). Hybrid Bus Battery Replacement 440,000 440,000 440,000 440,000 Replace 7 batteries in 2015; Estimated life of 6 years Replace Buses - 50,480 50,480 50,480 50,480 ADA van for on-call pickups and continuation of bike rack replacements Bus Camera System 350,000 - 350,000 350,000 350,000 Installation of software and cameras in buses Total Enhancements 1,100,000 2,783,006 3,883,006 196,500 4,079,506 4,079,506 New Assets Municipal Redevelopment 1,500,000 - 1,500,000 1,500,000 1,500,000 Planning for redevelopment of the municipal building; construction current listed on unfunded sheet Frontage Road Developments (VRA) 3,000,000 3,000,000 (3,000,000) - - Previously in 2014; pushed to 2019; From LH Parking structure to Municipal building to complement the new LH parking structure entry; funded by VRA (see transfers below) Chamonix Housing Development 1,250,000 1,250,000 750,000 2,000,000 2,000,000 Infrastructure, planning and design for future housing development 1-70 Underpass (VRA) 1,000,000 660,591 1,660,591 1,660,591 1,660,591 $1.6M to cover total amount of contract 2014 - 2016; CDOT reimbursements will span several years, with 2015 amount showed above Lionshead Parking Structure Entry (VRA) - 273,047 273,047 273,047 273,047 Final construction bills, and to complete landscaping, lighting and artwork installation Bu -down Program 402,118 402,118 402,118 402,118 Carry forward program funding 12/15/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2015 2015 2015 Original 1st 2015 2nd Proposed 3rd Proposed Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Buy-down Program Funded by Pay -in-Lieu 900,143 900,143 900,143 900,143 Carry forward current balance of program funding: Housing funded directly by Pay-in- Lieu fees collected from developers; Includes revenue collected in 2014 ($417,665) Underground Utility improvements - - - - 33,293 33,293 Holy Cross Community Enhancement Funding of Snowberry utility project Total New Assets: 6,750,000 2,235,899 8,985,899 (2,250,000) 6,735,899 33,293 6,769,192 Total Expenditures 11,278,260 5,704,283 16,982,543 (1,763,700) 15,218,843 93,747 15,312,590 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority 4,050,000 1,299,470 5,349,470 (3,000,000) 2,349,470 (80,548) 2,268,922 Various adjustments relating to VRA reimbursement of capital projects Revenue Over (Under) Expenditures 5,268,155 (4,063,231) 1,204,924 (1,009,000) 195,924 (120,548) 75,376 Beginning Fund Balance 15,314,050 5,541,024 20,855,316 20,855,316 20,855,316 Ending Fund Balance 20,582,205 22,060,240 21,051,240 20,930,692 12/15/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND 2015 2015 Original 1st 2015 2nd 2015 3rd Proposed Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Real Estate Transfer Tax $ 5,670,000 $ 5,670,000 $ 520,000 $ 6,190,000 $ 6,190,000 Increase based on recent activity; current collections only 3% down from prior YTD Golf Course Lease 134,654 134,654 134,654 134,654 Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation Enhancement Account' (accompanying expenditure listed below) Intergovenmental Revenue 20,000 20,000 20,000 20,000 $20K Lottery fund proceeds Project Reimbursements - 938,133 938,133 938,133 23,190 961,323 Remainder of $1.165M VRD portion for Golf Course Clubhouse construction; Eagle County recycling reimbursement Recreation Amenity Fees 10,000 10,000 10,000 10,000 Donations - 1,000 1,000 1,000 Sole Power donation from First Bank Earnings on Investments and Other 28,595 28,595 5,000 33,595 33,595 Art Pass membership sales Total Revenue 5,863,249 938,133 6,801,382 526,000 7,327,382 23,190 7,350,572 Maintain Town Assets Annual Park and Landscape Maintenance 1,603,001 - 1,603,001 - 1,603,001 1,603,001 Ongoing path, park and open space maintenance, project mgmt Management Fee to General Fund (5%) 283,500 283,500 26,000 309,500 309,500 5% of RETT Collections - fee remitted to the General Fund for administration Tree Maintenance 65,000 65,000 - 65,000 65,000 Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on town -owned property at approx. $120 per tree; Initiating tree -planting program for lost trees Forest Health Management 225,000 - 225,000 225,000 225,000 Pine beetle mitigation in conjunction w/ forest service; Wildfire prevention measures Street Furniture Replacement - 250,020 250,020 250,020 250,020 Re -appropriate for new recycling ordinance trash containers received in 2015 Glen Lyon Bridge 150,000 150,000 150,000 150,000 Re -decking of recreation path bridge; structural repairs & railings; too large a project to include in annual rec path captial maintenance Alpine Garden Support 67,000 67,000 67,000 67,000 Annual operating support of the Betty Ford Alpine Gardens; assumes 2% increase per year Alpine Garden Education Center 500,000 500,000 500,000 500,000 Awarded per Council contributions; capital contribtution to newly constructed Education Center Eagle River Watershed Programs 63,240 63,240 63,240 63,240 Annual support of the Eagle River Watershed Council programs; assumes 2% increase per year Actively Green by 2015 Program 20,000 18,500 38,500 38,500 38,500 Council Contribution for continuation of this town -wide recycling education and certification program run by Walking Mountains; Re -appropriate 2014 unused because program spanned across years Public Art - Operating 100,248 - 100,248 - 100,248 100,248 Art in Public Places programming Vail Valley Trail Connection - - - 10,000 10,000 10,000 Off -Cycle Vail Valley Trail Connection to be used towards achieving Gold Medal Ride Center designation by International Mountain Bike Association. Environmental Sustainability 321,586 219,303 540,889 1,000 541,889 23,190 565,079 Sole Power Programming donation; Re -appropriate unused recycling rebate program dollars to be used toward public education, outreach, fabric bags, etc. Environmental Sustainability programs; 2015 Includes new environmental planner position; Eagle County recycling expenses Total Maintenance 3,398,575 487,823 3,886,398 37,000 3,923,398 23,190 3,946,588 Enhancement of Town Assets Rec. Path Capital Maint 103,989 20,040 124,029 - 124,029 - 124,029 Capital maintenance of the town's recreation path system. Re -appropriate $20K for preliminary planning for the relocation of the trail that runs through the LH gondola area Chalet Road Sport Courts - - - 12,600 12,600 Engineering costs for sport courts budgeted in 2016 Park / Playground Capital Maintenance 98,500 - 98,500 98,500 - 98,500 Annual maintenance items include projects such as playground surface refurbishing, replacing bear -proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance. Donovan Park Master Plan 379,000 5,000 384,000 384,000 384,000 2015 safety improvements to playground / park (10-11 years old); Re -appropriate $5K planning Flood Incident Repairs - 804,543 804,543 804,543 804,543 Re -appropriate for re -stabilization of Dowd Junction path 12/15/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND 2015 2015 Original 1st 2015 2nd 2015 3rd Proposed Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Library Recreation Path Reconstruction 945,000 236,580 1,181,580 1,181,580 1,181,580 Reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft wide concrete trail, repairs to eroded culverts at Middle Creek and stream bank erosion repair (50 ft. section); Construction to begin in 2015. $237K to be used for design. Streambank/tract mitigation 1,000,000 1,000,000 1,000,000 1,000,000 Re -appropriate to complete the Gore Creek Strategic Action Plan; Includes estimates for streambank repairs (from water to bank) and riparian repairs (from bank to land area and revegetation).; mapping of water infrastructure, community education and outreach. Re -appropriate $1 M and transfer remaining $600K to 2016 to accompany total project to be refined once the strategic action plan is complete. Water Quality / Storm Water 122,219 122,219 122,219 122,219 Would accompany repairs made with streambank/tract mitigation for storm water and culverts. Skate Park - Temporary 209,466 209,466 (209,466) - - Replacement of temporary skate park; Keep in the budget until permanent skate park finalized Permanent Skate Park (VRA) 150,000 150,000 1,568,278 1,718,278 (50,000) 1,668,278 Design & planning for a permanent skate park at the "Atrium" site $1.4M for park plus an additional $50K for public art Ford Park Portal Improvements 250,000 250,000 - 250,000 250,000 TOV portion of improvements to six portals into Ford Park Vail Trail - 250,000 250,000 250,000 250,000 Placeholder for new Vail Trail near Golden Peak area Ford Park Playground / Lower Bench Impr 380,000 961,122 1,341,122 1,341,122 70,000 1,411,122 Public restrooms ($511 K), playground safety improvements ($449.9K), and $380K for lower bench improvements such as the waterline relocation, new pavers and ADA parking; Ford park building and playground contract expense increases Ford Park parking lot slope re -vegetation - 100,000 100,000 100,000 100,000 Re -vegetate the slope down toward the river at the Ford Park parking lot originally scdhule in 2014 Booth Creek Playground - 372,172 372,172 - 372,172 372,172 $120K for design/engineering; remainder for potential start this fall Public Art - General program / art 85,000 359,226 444,226 5,000 449,226 449,226 To purchase sculptures, artwork, art programs and events; remainder is re - appropriated each year to accumulate enough funds; $5K for Art Pass program offset by revenue above Public Art - Winterfest - 80,280 80,280 - 80,280 - 80,280 Carry over balance from 2014 and recognize donations made for Winterfest event. Total Enhancements 1,991,489 4,920,649 6,912,138 1,363,812 8,275,950 32,600 8,308,550 VRD-Managed Facility Projects Recreation Enhancement Account 134,654 - 134,654 - 134,654 - 134,654 Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance Golf Course - Other Improvements 31,782 82,201 113,983 113,983 113,983 2015 golf maintenance building repairs Dobson Ice Arena 124,133 - 124,133 124,133 124,133 Renovate changing rooms and restrooms Ford Park / Tennis Center Improvements 85,031 11,899 96,930 96,930 96,930 Renovate Tennis Club Roof Athletic Fields 59,714 15,604 75,318 75,318 75,318 Renovate Restrooms Total VRD-Managed Facility Projects 435,314 109,703 545,017 545,017 545,017 New Assets Golf Clubhouse and Nordic Center (CCF) 9,961,347 9,961,347 9,961,347 9,961,347 Total includes $1.165M reimbursement from VRD, allocation of Recreation Enhancement Funds thru 2014 and Conference Center funds of $3.8M (Total project cost originally estimated at $6.8M, but per Council Sept'14, approved additional $3.9M cost to project. This was originally budgeted in 2016, but moving forward to accomany the contract for work Ford Park Improvements & Fields (CCF) 625,275 625,275 625,275 625,275 Re -appropriated balance less $380K for lower bench improvements (waterline, pavers and ADA parking) to the Ford Park Lower Bench Improvements project (see above). Total New Assets: 10,586,622 10,586,622 - 10,586,622 - 10,586,622 Total Expenditures 5,825,378 16,104,798 21,930,176 1,400,812 23,330,987 55,790 23,386,777 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority - - 1,718,278 1,718,278 (50,000) 1,668,278 For permanent skate park in Lionshead 12/15/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND 2015 2015 Original 1st 2015 2nd 2015 3rd Proposed Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Transfer from Conference Center Fund - 1,973,553 1,973,553 - 1,973,553 Transfer remainder of Conference Center Funds for the Golf Course Clubhouse Revenue Over (Under) Expenditures 37,871 (15,166,665) (15,128,794) 1,098,741 (12,311,774) (32,600) (12,394,374) Beginning Fund Balance 3,376,676 12,603,831 16,282,049 16,282,049 16,282,049 Ending Fund Balance $ 3,414,547 $ 1,153,255 $ 3,970,275 $ 3,887,675 12/15/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE TIMBER RIDGE ENTERPRISE FUND Non-operating Revenues (Expenses) Interest on Investments Loan Principal Repayment to Capital Projects Fund Interest Payment to Capital Projects Fund Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 1,560 1,560 1,560 1,560 (351,155) (351,155) (351,155) 2015 (138,487) (138,487) 2015 1st 2015 2nd 2015 3rd Proposed (572,000) (554,931) 397,000 (157,931) Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Revenue Rental Income $ 1,182,948 $ 1,182,948 $ 1,182,948 $ 66,150 $ 1,249,098 Fewer vacancies than budgeted Ground Lease - Other Income 11,900 11,900 11,900 11,900 Reimbursement from Lionsridge Apartments Total Revenue 1,194,848 - 1,194,848 - 1,194,848 66,150 1,260,998 Expenditures Operating, Maintenance & Contracts 589,697 589,697 589,697 (45,000) 544,697 Savings in various areas Parking addition ($52K); Repair of cut electric line Capital Outlay 100,000 572,000 672,000 (397,000) 275,000 94,944 369,944 ($12K) `reimbursement shown above; $33K roll over of projects from prior year Total Expenditures 689,697 572,000 1,261,697 (397,000) 864,697 49,944 914,641 Operating Income 505,151 (572,000) (66,849) 397,000 330,151 16,206 346,357 Non-operating Revenues (Expenses) Interest on Investments Loan Principal Repayment to Capital Projects Fund Interest Payment to Capital Projects Fund Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 1,560 1,560 1,560 1,560 (351,155) (351,155) (351,155) (351,155) (138,487) (138,487) - (138,487) - (138,487) 17,069 (572,000) (554,931) 397,000 (157,931) 16,206 (141,725) 663,224 198,949 858,350 858,350 858,350 $ 680,293 $ (373,051) $ 303,419 $ 397,000 $ 700,419 $ 16,206 $ 716,625 12 12/15/2015 ORDINANCE NO. 17 SERIES OF 2015 AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, AND TIMBER RIDGE ENTERPRISE FUND OF THE 2015 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2015 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 18, Series of 2014, adopting the 2015 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following budget adjustments for the 2015 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the following budget adjustments: General Fund $ 193,099 Capital Projects Fund 93,747 Real Estate Transfer Tax Fund 55,790 Timber Ridge Enterprise Fund 49,944 Total $ 392,580 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is Ordinance No. 17, Series of 2015 12/15/2015 necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 1st day of December, 2015, and a public hearing shall be held on this Ordinance on the 15th day of December, 2015, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 15th day of December 2015. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 17, Series of 2015 12/15/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: Resolution No. 38, Series of 2015, a resolution amending the Lionshead Redevelopment Master Plan to amend detailed plan recommendations for future development on the Evergreen at Vail development site, as prescribed in Chapter 5 of the Lionshead Redevelopment Master Plan, and setting forth details in regard thereto. PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny the resolution as presented or continue the public hearing to a future date. BACKGROUND: The applicant, Evergreen Lodge at Vail, represented by the Mauriello Planning Group, is requesting a public hearing with the Vail Town Council to present recommended amendments to Chapter 5, Detailed Plan Recommendations, subsection 5.19, Evergreen Lodge at Vail, of the Lionshead Redevelopment Master Plan. The four purposes of the amendments are to: 1. Clearly identify and articulate the desired outcomes of a future redevelopment of the Evergreen Lodge at Vail property, 2. Remove language from the Master Plan which is no longer relevant or applicable, 3. Respond to changes in conditions as a result of the land exchange with Vail Valley Medical Center, and 4. Establish predictability within the review process by providing detailed site specific recommendations for redevelopment of the Evergreen Lodge at Vail site. The requested amendments are as reflected in Resolution No. 38, Series of 2015. STAFF RECOMMENDATION: The Town of Vail Planning and Environmental Commission has forwarded a unanimous recommendation of approval of the requested amendments to the Vail Town Council. Based upon the input provided during the public hearing on this item on December 1, 2015, the Community Development Department recommends the amendments and revisions made as reflected in Resolution No. 38, Series of 2015. ATTACHMENTS: Resolution No. 38, Series of 2015 VICOA Letter Stream Impact Graphics VVMC Letter to TOV Evergreen Amendment PowerPoint Citizen email 121415 12/15/2015 RESOLUTION NO. 38 Series of 2015 A RESOLUTION AMENDING THE LIONSHEAD REDEVELOPMENT MASTER P LAN TO AMEND DETAILED PLAN RECOMMENDATIONS FOR FUTURE DEVELOPMENT ON THE EVERGREEN LODGE AT VAI L DEVELOPMENT SITE, AS PRESCRIBED IN CHAPTER 5 OF THE LIONSHEAD REDEVELOPMENT MASTER PLAN, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, on December 15, 1998, the Vail Town Council (the 'Town Council") adopted the Lionshead Redevelopment Master Plan (the "Master Plan"); and WHEREAS, the Master Plan was initiated by the Town of Vail to encourage redevelopment and new development initiatives within the Lionshead Study Area; and WHEREAS, Section 2.8 of Master Plan outlines a procedure for amending the Master Plan; and WHEREAS, pursuant to Section 2.8 of the Master Plan, the applicant Evergreen Lodge at Vail, represented by Mauriello Planning Group, has proposed an amendment to the Master Plan; and WHEREAS, the Town of Vail Planning & Environmental Commission has held four public hearings on the proposed amendment a n d on October 26, 2015, forwarded a recommendation of approval of the amendment to the Town Council; and WHEREAS, the purpose of this amendment isto amend detailed plan recommendations for future development on the Evergreen Lodge at Vail development site, as prescribed in Chapter 5, Detailed Plan Recommendations, Lionshead Redevelopment Master Plan; and WHEREAS, the Town Council finds that the proposed amendment improves and enhances the effectiveness of the Master Plan and positively affects the goals, objectives, and policies prescribed in the Master Plan by: 1. Clearly identifying and articulating the desired outcomes of a future redevelopment of the Evergreen Lodge at Vail property, 2. Removing language from the Master Plan which is no longer relevant or applicable 3. Responding to changes in conditions as a result of the land exchange with Vail Valley Medical Center, and 4. Establishing predictability within the review process by providing detailed site specific recommendations for redevelopment of the Evergreen Lodge at Vail site. 12/15/2015 NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: 1. The V a i I Town Council of the Town of Vail hereby amends the Lionshead Redevelopment Master Plan as follows: The amendments to the text of the Lionshead Redevelopment Master Plan are indicated in bold italics (additions) and tr keth -oug" italics (deletion ). 5.19 Evergreen Lodge at Vail The Evergreen Lodge at Vail is located directly east of the Middle Creek Stream Tract and is bordered to the north by the South Frontage Road and to the south east by the Vail Valley Medical Center., and to the oast by the West Star BaRk nffiGe b ffildinn. The lot area is approximately 136,807 1 1� square feet in size or roughly 3.14 2.625 acres. Since the original inclusion in the Lionshead Redevelopment Master Plan, a portion of the Evergreen Lodge parcel, adjacent to the existing WMC parking garage, was sold in 2014 to the Vail Valley Medical Center (WMC). Additionally, in 2015, the Evergreen Lodge and the Vail Valley Medical Center, entered into an agreement to exchange land that resulted in the Evergreen Lodge acquiring a portion of the WMC property south of the Evergreen Lodge and WMC acquiring a portion of Evergreen Lodge land east of the Lodge. (See figure 1) The agreement was reached based on the conclusion of a two-day charrette between WMC, Town of Vail, and the Evergreen Lodge representatives, which was conducted in December of 2014 where the parties developed an overall conceptual redevelopment scheme benefiting all parties. The resulting land area for the Evergreen Lodge is approximately 2.68 acres after the land trade. Physical improvements that currently exist on the site are a nine - story tall hotel/condominium structure containing 19 dwelling units and 128 accommodation units with an adjoining two-story tall hotel amenities wing containing a restaurant, cocktail lounge and bar, meeting rooms and conference facilities, two one below -grade structured parking garage containing 52 parking spaces, and paved surface parking comprised of 85 parking spaces. The nine -story tall structure has a predominant east -west orientation along the southerly edge of the site while the facilities wing has a north -south orientation along the westerly edge of the site. Vehicle access to the site is provided by two existing curb cuts along the South Frontage Road. No dedicated loading and delivery berths currently exist on the site. Delivery vehicles often are required to maneuver onto the site by backing in from the South Frontage Road. The eastern parking garage is utilized by the Vail Valley Med'Gal Center fe-r eRtry/exit with the West Star Ronk effino h, iildinn Opportunities for future improvements and upgrades include: • Elimination of surface parking and creation of more underground parking; • Enclosed Loading and Delivery; • Architectural enhancements consistent with the Lionshead Architectural Design Guidelines; • Improved exterior lighting; • Coordinated vehicular access and implementation of the Vail Streetscape Master Plan recommendations; • Creek improvements to improve health and access by the public; • Improved streetscape and landscaping along the South Frontage Road; 12/15/2015 Improved pedestrian circulation along the South Frontage Road and connection to West Meadow Drive; and Upgraded and expanded hotel accommodations and amenities. 5.19.1 Pedestrian Access Pedestrian access should be upgraded to provide a safe and attractive pedestrian connection from the South Frontage Road, through the Evergreen Lodge development site and/or the adjacent tracts of land owned by the Town of Vail and the Eagle River Water and Sanitation District, to West Meadow Drive and with a continuous pedestrian/bicycle path along the South Frontage Road, as depiGted nn near, T heroin, consistent with the Town's proposed plans for a roundabout along the frontage of the Evergreen Lodge property (see figure 2) A gravel path connecting the South Frontage Road to the paved pedestrian path located on the east side of the Dobson Ice Arena presently exists along the south side of the property. This path, while functional, receives little, if any, regular maintenance and includes a railroad tie set of stairs that is unsafe and in disrepair. There are currently no pedestrian improvements located along the South Frontage Road along the Evergreen Lodge frontage. Though no improvements exist, a fair number of pedestrians use the southerly edge of the South Frontage Road when entering or exiting the site or while traveling past the property. In order to improve pedestrian access and safety, it is recommended that future redevelopment of the site includes the construction of a continuous pedestrian/bicycle path along the South Frontage Road and that the existing gravel path along the southerly edge of the site be improved and regularly maintained. Said imnrn.,omon+c ma., neEess+tate the needferpedestrian aGGesseasements thrr�n the site. Based on the results of the two-day charrette, the land trade provides an opportunity to create a pedestrian walkway from the South Frontage Road to West Meadow Drive aleng the new shared property line between the -structures on both properties as generally depicted in Figure 2 (see figure 2). Conceptually, the new walkway could benefit users of both the VVMC and the Evergreen Lodge properties while also allowing for access by the public. It may be necessary to utilize the Town owned Lot 10 to accomplish the desired pedestrian connection from South Frontage Road to West Meadow Drive, a desired public improvement. 5.19.2 South Frontage Road Improvements and Vehicular Access The site is currently accessed by vehicles from the South Frontage Road fre414 with two, full movement—,two-way access points. The current location of these access points relative to the existing access points for the ` estotaT US Bank Building, Vail Valley Medical Center parking structure, Town of Vail Municipal Buildings, and potential future access points to the Vail Valley Medical Center and Vail International Building results in undesirable traffic flow and turning movements creating traffic safety, apA capacity, and level of service concerns. In keeping with Policy Objective 2.3.4, Improved Access and Circulation, of the Plan, opportunities for public transportation and vehicular circulation improvements should be explored in conjunction with any future redevelopment of the site. Possible opportunities for improvements may include, an improved mass transit stop, relocated/reduced/shared points of entry/exiting, restricted access points, acceleration/ deceleration lanes, greater sight distances, dedicated turning lanes and landscaped medians, and the evaluation and possible implementation of an intersection solution, such as a roundabout. If constructed, a full, two lane roundabout could be located along the frontage of the Evergreen and Town of Vail Municipal site that takes into account the additional through -traffic needs of the community but also 12/15/2015 the future redevelopment of the Town's municipal site, WMC, and the Evergreen Lodge properties. Additional study of the roundabout design is necessary. As envisioned, the roundabout and roadway improvements would allow for a primary right in, right out vehicular access and a separate right in, right out service vehicle access to the Evergreen Lodge property. The proposed roundabout as envisioned encroaches into the Evergreen Lodge property and the Town's municipal site which impacts the future development of the properties. In an effort to improve the pedestrian environment along West Meadow Drive and further reduce the total number of vehicle trips on West Meadow Drive, vehicular access to the Evergreen Lodge from West Meadow Drive shall be prohibited. 5.19.3 Preservation of Existing Accommodation Units The Evergreen Lodge presently contains 128 short term accommodation units. In addition, the Evergreen Lodge also contains a restaurant, cocktail lounge and bar and meeting rooms incidental to the operation of the Lodge. Originally built in 1974, the existing accommodation units and hotel amenities are old and outdated. The Lodge was developed to the standards desired more than four decades ago and likely no longer provides guests with accommodations meeting more modern standards and expectations. Given the importance and need for short-term accommodations to the vitality and success of the community, any future redevelopment of the site shall ensure the preservation or replacement of the number e# 128 short- term accommodation units on the site, in keeping with the live bed policy in Section 4.13. The preservation of short term accommodations should focus on maintaining the number of a. Gernmodatmon units exost*na hetel herb and the amount of dress nnnemme dation units be re di God While the development trend in Vail since the late 1990's has been to focus on high-end, luxury accommodation units utilizing more floor area per unit, an opportunity exists to create high quality accommodation units that are smaller in size and likely to be more affordable, yet achieve the goals of preserving the existing number of accommodation units, maintaining live beds on the site, and increasing the revenues and vitality of the Town. in Opportunities for increasing the number of accommodation units beyond the existing 128 units already on-site should be evaluated during the development review process. For example, the construction of "attached accommodation units", as defined in the Zening Regulatiens or the provision of a rental management program, could significantly increase the availability of short-term rental opportunities within the building. through redevelopment. 5.19.4 Impacts on Middle Creek Stream Tract The Middle Creek Stream Tract lies to the west of the Evergreen Lodge. The Tract is made up of two parcels. One owned by the Town of Vail and the other by the Eagle River Water and Sanitation District. The Tract is heavily vegetated with several substantialdeciduous trees, a significant lower layer of riparian underbrush and also includes a pedestrian path and a pedestrian bridge. Given the importance of water quality, it is imperative that any future development on the Evergreen Lodge site does not negatively impact or encroach upon the existing riparian corridor of 12/15/2015 Middle Creek and that it comply with any stream health initiatives adopted by the Town. Although the site borders the Middle Creek Stream Tract, there is no significant amount of quality vegetation on the site and the parcel lies out of the 100 -year flood plain. As currently configured, opportunities exist to better recognize the benefits of creek side development and to improve and enhance the riparian corridor. For purposes of this master plan recommendation, the riparian corridor shall be defined as the Middle Creek Stream Tract. While the natural riparian corridor of Middle Creek shall needs to remain protected and preserved, the physical and visual relationships and references between adjacent development and the strearn traGtTract should be strengthened. Careful consideration should be taken when approving any application for development adjacent to Middle Creek. An opportunity exists to create a significant connection between the Evergreen Lodge and Middle Creek. Any use of Middle Creek for aesthetic or recreational purposes, however, should be subordinate to the preservation of the natural riparian corridor and its inherent natural character. The Middle Creek Stream Tract may provides an opportunity for the construction of a recreational path connecting the South Frontage Road and uses on the Evergreen Lodge property to the existing pedestrian paths at the Dobson Ice Arena providing a strong pedestrian connection to West Meadow Drive. 5.19.5 Relationship to the Vail Valley Medical Center and the proposed Vail Civic ren+er Town Owned Lot 10 Perhaps the most critical functional relationship is the need to coordinate any future development on the Evergreen Lodge site with the Vail Valley Medical Center. For example, every effort should be taken to ensure that future development en the Evergreen site `tees net d �rde the Vail Valley Merdinal ('enter from �9c�ge-S+ Gam, �Qt-p�e��v-a,-o�.-,��T�r�rt Mea dew Drive and relnGate the aGGess to the Seuth Frnnta a Read Adrditinnal opportunities for coordination may include, shared service and delivery facilities, grading and site improvements, shared parking, and pedestrian pathway connections. and land ev^hs. Both parties have taken steps to ensure the properties can be redeveloped in a more coordinated manner by executing the land exchange. The land exchange provides better access length, frontage, and redevelopment opportunities to the Vail Valley Medical Center by securing additional South Frontage Road access and providing a location for a possible future emergency helinad providing direct anre s to medinal faGilitiec on_nam us and providing more flexibility in the design of a possible East Wing of the WMC. The exchange of land affords the Evergreen Ledge and VVA4 an opportunity to accommodate an important pedestrian connection from the South Frontage Road to West Meadow Drive, thereby strengthening the pedestrian connection into Lionshead and Vail Village. The land exchange also allows for improved vehicular access by providing a reasonable location for a roundabout located in front of and on the Evergreen Lodge property improving access to both properties. This pedestrian connection could potentially utilize a one-story deck that could cover surface parking on the WMC campus. While a deck provides covered parking screened from public view, it also introduces a landscape element and plaza benefiting the views and use by patrons from Evergreen Lodge, ane-WMC, and the community at large. In order for a connection and landscape enhancement to be successful, it mustb it may require that it to be developed with reduced or zero setbacks between the properties and may require stairs and elevator access on or adjacent to Lot 10. 12/15/2015 The Town of Vail owns Lot 10. Lot 10 is located at the southwest corner of the existing WMC campus and at the southern end of the land included in the land trade to the Evergreen Lodge (see figure 1). The southerly portion of Lot 10 is used for right of way developed as West Meadow Drive street and sidewalk improvements and the northerly portion is a surface parking lot currently used jointly by WMC and the Town's library personnel. A potential development alternative would be to allow a portion of Lot 10 to be used by the Evergreen Lodge to provide a stronger connection to West Meadow Drive or as potential mitigation for roundabout impacts to the Evergreen property. Any private use of Lot 10 not required to offset roundabout impacts on Evergreen Lodge, including use by WMC and the Evergreen Lodge shall provide a public benefit to the community and with interest, vitality, and interaction with pedestrians along West Meadow Drive, such as public art or a public park and provide for pedestrian access of Evergreen Lodge patrons. Lot 10 could be utilized to complete the pedestrian connection to West Meadow Drive. Opportunities may exist for the shared parking and loading between the Evergreen Lodge and WMC, subject to agreements between the two parties. Such shared uses, however, are not mandated. 5.19.6 Service and Delivery Service and delivery functions for the hotel are currently accommodated on grade from the westerly entrance to the property. Service and delivery for the redeveloped Evergreen Lodge shall occur within the structures or and otherwise be hidden adequately screened from public view. Service and delivery truck turning maneuvering shall not negatively impact traffic flow on the South Frontage Road and a separate loading and service entry may be allowed in conjunction with the construction of a potential new roundabout in this location. With a realignment of the vehoGLI'ar aGGess points, atteRtion should be given to the IGGatiGR of seFViGe and parking areas. A.A. addittienal level Of StFUGWred parking at the GtArrent Frontage Read level weuld help to minimize the apparent height of the existing or future StFuGtures, deGrease the grade at existing aGGess points, inGrease the amount of landSGaping on surfare of StFUGWre, i iand hide serViro fnGtions below `rmrlo 5.19.7 Setbacks from the South Frontage Road Special consideration should be given to the setback of buildings from the South Frontage Road. Pursuant to the Lionshead Mixed Use -1 zone district setback standards, a minimum 10 -foot (10') setback is required. Given the relationship of the development site to the South Frontage Road, the need for adequate area for vehicular traffic circulation, the importance of a landscape area to visually screen the massing of the building, and the existence of a 30 -foot wide utility easement along the southerly edge of the South Frontage Road, the minimum required front setback for the Evergreen Lodge development site shall be thirty feet (30'). This increased setback requirement shall supersede the 10 -foot setback requirement prescribed in Section 12-7H-10, Setbacks, Vail Town Code. 12/15/2015 Based upon the coordinated efforts between the Evergreen Lodge and the Vail Valley Medical Center, opportunities exist for a covered parking deck and pedestrian access landscape plaza to be developed between the properties with the goal of screening surface parking and enhancing the visual quality of the area. If appropriately designed, a reduced or zero set back in these areas may be proposed for review during the development review process. Additionally, below grade improvements, including but not limited to, parking and vehicular circulation improvements may be developed within the required setbacks, if found to be consistent with the Town's development objectives. 5.19.8 Architectural Improvements and Building Heights The architectural design guidelines (Chapter 8) discuss several transition tools that can be used to adapt an existing building to the new character and architectural quality desired for Lionshead. Given the high visibility of the buildings on this site and the extent to which they influence the quality of the experience of passers-by, all future development on the site should be closely scrutinized for compliance with the applicable architectural design guidelines. That said, the Evergreen Lodge is located in a transitional area with VVMC, the Library, and Dobson Arena, which tend to have more modern or institutional architecture. The building will need to have a relationship to adjacent buildings and pedestrian corridors. With the addition of the land acquired from the Vail Valley Medical Center, the Evergreen Lodge has the opportunity to step building mass down towards West Meadow Drive in a north/south orientation. Building mass should step down from the South Frontage Road to the south boundary of the Evergreen Lodge property. The building on the exchange parcel should step down to a maximum of four or five stories with complementary roof forms to achieve a more pedestrian scale building, consistent with the west wing of the medical center (see figure 3), and subject to design review. The final building massing, scale and form shall be determined during the development review process. 5.19.9 Public Transit Stop A public transit stop is presently located east of the `^i�aT US Bank Building, across the street from the Town Municipal offices. Through the future redevelopment of the Evergreen Lodge and the Vail Valley Medical Center, an opportunity exists to potentially relocate the transit stop to a more optimal location. 12/15/2015 -�PMTY OW I' - Rreeaaed Tewn Reaeda — .r.aw:� I f Town NYall4eraam deet _ '� r' ' . �. ••_ !r/ ! .L� �� i;'� �. Land Tratled ea WhlC Lied Tri E rrE--L,dodo. IATA [ . !i WEST M€AF)OWCIRIII Figure 1 Tam Rw,da ! A A' T.—d Yell,e—Tran ! f \ \\North 1 South Connection to Meadow Drive ERY/S052raatrtT - � i A ! � -- - J��_� � �� �� �•rraC� ... _ -- -� LOTS i t 5 __.— f .✓y VaTry M1naf[Y CmHn L` ..' ! 't r ..� WESTMEAOOW DRIV@- - .._ 'tJ Figure 2 12/15/2015 SOUTH FRONTAGE WEST MEADOW ROAD DRIVE 819IX 8942' & Stories Evergreen Lodge Conceptual Building Height . SedewalK Evergreen Lodge Parch Trade Parcel .f Lo[ 10 Easement Setback mm Figure El 12/15/2015 INTRODUCED, READ, APPROVED AND ADOPTED this 15thday of December, 2015. ATTEST: Patty McKenny, Town Clerk Dave Chapin, Mayor, Town of Vail 12/15/2015 The amendments proposed by the applicant and recommended by the Planning and Environmental Commission have been drafted and will be presented assuming the proposed land exchange has occurred. Town staff recommended that any motion by the Commission recommending approval or approval with modifications, of the requested master plan amendment contains a condition that said amendments are effective upon the date that the land exchange subdivision amendment is recorded at the Office of the Clerk and Recorder of Eagle County. 12/15/2015 December 9, 2015 Honorable Mayor Dave Chapin & Town Council Town of Vail 75 S. Frontage Road West Vail CO 81657 Re: Evergreen Lodge at Vail Master Plan Amendment Dear Mayor Chapin: On behalf of the fifty-four owners within Vail International Condominiums we appreciate the opportunity to comment upon the Evergreen at Vail Master Plan Amendment application and to work with the Town Council and Town staff to address concerns with some specific aspects of the proposed amendments. While we now understand that this application has been in process for some time we were only recently made aware of the application when we received a letter from the applicant's representative dated November 12, 2015. We immediately engaged the services of a local planner to understand the implications of the proposed application and were able to discuss the application at our annual Board of Directors meeting and our annual general ownership meeting of December 41h We have shared our concerns with town staff and have communicated those concerns to the applicant and have offered to work with the applicant to propose language revisions that would address our concerns. At this time we have not had a positive response to that communication. In absence of working directly with the applicant we would request the opportunity to work with town staff in a productive and cooperative manner to propose language to the Lionshead Redevelopment Master Plan that would address our concerns and allow this application to move forward. However, there is not an appropriate amount of time available to conduct these discussions prior to the scheduled Vail Town Council hearing of December 15. Please accept this letter as a formal request to continue the public hearing process on this application until the Town Council meeting of January 5 so that we may present our concerns in language that may be evaluated for incorporation into the master plan. Vail International Condominium Y: Je eston, President 300 East Lionshead Circle • Vail, CO 81657 • (970) 476-5200 • (800) 622-3477 toll-free • (970) 476-4427 fax web: www.vailinternational.com • email: Snowden@vailinternational.com 12/15/2015 1 e STREAM CENTERLINE •• r"� `� r r •` _ r r � r •� ,r •r r' Town of Vail Stream Tract .r rr ,• '� ` r r 1 � I r ERWSD Stream Tract •• ii // ,+ '• it / rr Ever re L - - n Lod - ,° LOT • fi FLEVL I144 FL 1 i • n •/•ft yet Vail Valley Medical Centel=+ r R I LOT 10 u w ! f EVERGREEN Stream Centerline OVERALL CAMPUS PLANNING December 10, 2015 12/15/2015 359 DESIGN 3630 Osage St Denver, Colorado 303.884.9131 s 100 YEAR FLOOD PLAIN ------------------- Town of Vail Stream Tract • f .lr/' . � J r + ERWSD Stream Tract •• �' JJ ,+ Ever re i I L r � _ L+700 LOT F • / � r t LOT 10 ;. n Lod ail Vallev Medical Cente EVERGREEN 100 Year Flood Plain OVERALL CAMPUS PLANNING December 10, 2015 12/15/2015 359 DESIGN 3630 Osage St Denver, Colorado 303.884.9131 Town of Vail Stream Tract �.�&90 2'1si ,1111■ ERWSD Stream Tract ••lJ ,� • \ \ \ "• Jr _ Ever reen Lod e x ve \ J700 LOT F t- LEM ., • , / FIN SN FL J J n �, t� •%•�� �►, ��� Vail Valley Medical Cente I A LOT 10 r 1„ EVERGREEN 30' Setback from Stream Centerline OVERALL CAMPUS PLANNING December 10, 2015 12/15/2015 359 DESIGN 3630 Osage St I Denver, Colorado 1 303.884.9131 Town of Vail Stream Tract •� �� ; �, _, / • ° ERWSD Stream Tract •• °° ,� • \ Ever reen Lod e x ve \ LOT F F Ism FL t /. • i lyyi! Vail Valle Medical Cente ��� 1 yyl� y ,. LOT 10 O , !,,, EVERGREEN 10' Setback from Property Line OVERALL CAMPUS PLANNING December 10, 2015 12/15/2015 359 DESIGN 3630 Osage St Denver, Colorado 303.884.9131 STREAM CENTERLINE 100 YEAR FLOOD PLAIN r► -s. swill ~i \ i Town of Vail Stream Tract •f 'r� `� �\ Ilk " ! f ERWSD Stream Tract ••I' ,I • \ \ \ '• !r _ Ever reen Lod e x vo= \ •r _ ! f LOT FLS r INISM FL l Vail Valley Medical Cente . l X11 LOT10 f r EVERGREEN Site Plan OVERALL CAMPUS PLANNING December 10, 2015 12/15/2015 359 DESIGN 3630 Osage St Denver, Colorado 303.884.9131 Extrowdinory people. Fxtroadinory core. Vail Valley Medical Center WWW.VVMC.COM 181 West. Meadow Dsve, Vail, CO 51657 eO Box 40,004, Vail, CO 81658 Dear Members of the Town Council: The purpose of this letter is to state our support for amendments to the Lionshead Redevelopment Master Plan (LHMP) as proposed by the Evergreen Lodge at Vail. As many of you know, the 2015 Vail Valley Medical Center Site Specific Redevelopment Master Plan identifies a number of potential benefits of a VVMC/Evergreen Lodge land exchange and the proposed LHMP amendments are predicated upon the Evergreen Lodge and VVMC completing such an exchange. The land exchange being negotiated with the Evergreen Lodge has the potential to provide many benefits to VVMC. First and foremost, the land exchange will afford VVMC additional land to design the East Wing Expansion and to create VVMC's new "front door" off of the South Frontage Road. Over the long term, the land exchange will set the stage for future expansions to VVMC that will ensure our presence in Vail for decades to come. In essence, the approvals of amendments to the LHMP are a prerequisite to the land exchange happening and I encourage you to approve the amendments that have been proposed. Regards, r Doris Kirchner 12/15/2015 Chapter 4: Master Plan Recommendations — Overall Study Area This Section of the master plan addresses issues that affect Lionshead as a whole. These issues — and recommendations to address them — should be considered in all planning and policy decisions as Lionshead redevelops. Relevant Overall Plan Recommendations: • 4.1.4 Resort Lodging Hub • 4.2 Connection to Vail Village • 4.3.1.2 North-South Building Orientation of Buildings • 4.7.1 Loading & Delivery — Properties with Direct Service Access • 4.8 Parking • 4.9 Employee Housing • 4.11 Public Art • 4.13 Live Beds • 4.13.1 Live Bed Definition • 4.13.3 Hotel -types of Services and Amenities Town of Vail I Community Development 9/14/15 12/15/2015 rowru OF valL/ Chapter 5: Detailed Plan Recommendations This section of the Lionshead Master Plan examines individual parcels and groups of parcels within the Lionshead study area. The intent of this chapter — and the Master Plan as a whole — is to identify important functional relationships and visual objectives within the district and to propose a framework for the long-term redevelopment of Lionshead. The document does not intend to limit or eliminate ideas relating to specific parcels; any proposals consistent with this framework should be considered even if they are not anticipated in this document. Examples of recommendations include: • Traffic Circulation and Vehicular Access • Pedestrian Connections • Architecture and Physical Design • Relationship to Surrounding Buildings • Public Transit Stops • Service and Delivery • Building Height and Mass Town of Vail I Community Development 9/14/15 12/15/2015 rowm of va� iU/ 2006 Amendment to the Lionshead Redevelopment Master Plan to Establish Policy 4.13 Live Beds The maintenance, preservation, and enhancement of the live bed base are critical to the future success of Lionshead and as such, special emphasis should be placed on increasing the number of live beds in Lionshead as the area undergoes redevelopment. The Lionshead area currently contains a large percentage of the Town's overall lodging bed base. The bed base in Lionshead's consists of a variety of residential and lodging products including hotels, condominiums, timeshares and hybrids of all three. The vast majority of live beds in Lionshead are not accommodation units in hotels, but instead, in dwelling units in residential condominiums such as the Vail 21, Treetops, Antlers Lodge, Lion Square Lodge, Lifthouse Lodge, Landmark Tower and Townhomes, Lionshead Arcade, and Montaneros, all of which have some form of rental/property management program that encourages short term rental of dwelling units when the owners are not in residence. It has been the experience in Lionshead that condominium projects which include a voluntary rental management program have occupancy rates which exceed the occupancy rate of hotel products, and therefore tend to provide more live beds and produce more lodging tax revenues to the Town. Applications for new development or redevelopment which maintain, preserve, and enhance the live bed base in Lionshead have a significantly greater chance of approval in the development review process than those which do not. 12/15/2015 4.13.1 Live Bed Definition Pursuant to Policy Objective 2.3.3, live beds (and warm beds) are defined as residential or lodging rooms or units that are designed for occupancy by visitors, guests, individuals, or families, on a short term rental basis. A live bed may include the following residential products: accommodation units, fractional fee club units, lodge dwelling units, timeshare units, attached accommodation units (i.e., lock -off units), and dwelling units which are included in a voluntary rental management program and available for short term rental. 12/15/2015 4.13.2 Location of Live Beds Live beds should be located in Lionshead pursuant to the Lionshead Mixed Use 1 and 2 zone districts. All properties within Lionshead, when developing or redeveloping and providi g new residential or lodging products, should provide live beds as defined herein. 4.13.3 Hotel -types of Services and Amenities To aid in the furtherance of Policy Objective 2.3.3 of the Plan, the creation of additional live beds should include hotel -types of services and amenities. Such services and amenities may include, but not be limited to, the operation of a front desk, registration/reservation capabilities, recreational amenities, guest drop-off, on-site management, etc. These types of services and amenities in multiple family residential dwellings will increase the likelihood that the dwelling units will be ade available for short term occupancy and help to promote improved occupancy rates. 12/15/2015 4.13.4 Review of New Development and Redevelopment Projects The Planning and Environmental Commission shall consider the policies and direction given by this Plan with respect to live beds when reviewing new development and redevelopment projects in Lionshead. Applications for new development or redevelopment shall maintain the live bed base in Lionshead. Applications for new development and redevelopment which enhance the live bed base have a significantly greater chance of approval in the development review process than those which do not. A proposal's adherence to the policies contained in the adopted master plan will be one of the factors analyzed by staff, the Planning and Environmental Commission (PEC), the Design Review Board (DRB), and the Town Council (as applicable) in determining whether to approve or disapprove the specific proposal. 12/15/2015 • Master Plan Amendment - Provides guidance for future redevelopment • Rezoning/Subdivision - Trade parcels to included in WMC and Evergreen Parcels and zoned accordingly • Development Review - Applicant will submit a development proposal and it will be reviewed in accordance with zoning, master plan policies, and design guidelines • PEC reviews and approves development application • Town Council has the right to call-up or appeal the PEC decision • DRB reviews and approves the project subject to the detailed design guidelines for Lionshead 12/15/2015 RESOLUTION NO. 38 Series of 2015 A RESOLUTION AMENDING THE LIONSHEAD REDEVELOPMENT MASTER PLANTO AMEND DETAILED PLAN RECOMMENDATIONS FOR FUTURE DEVELOPMENT ON THE EVERGREEN LODGE AT VAIL DEVELOPMENT SITE. AS PRESCRIBED IN CHAPTER 5 OF THE LIONSHEAD REDEVELOPMENT MASTER PLAN, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS. on December 15, 1998, the Vail Town Council (the 'Town Council") adopted the Lionshead Redevelopment Master Plan (the "Master Plan"); and WHEREAS. the Master Plan was initiated by the Town of Vail to encourage redevelopment and new development initiatives within the Lionshead Study Area. and WHEREAS. Section 2.8 of Master Plan outlines a procedure for amending the Master Plan: and WHEREAS. pursuant to Section 2.8 of the Master Plan, the applicant Evergreen Lodge at Vail, represented by Mauriello Planning Group. has proposed an amendment to the Master Plan: and WHEREAS. the Town of Vail Planning & Environmental Commission has held four public hearings on the proposed amendment a n d on October 26. 2015, forwarded a recommendation of approval of the amendment to the Town Council: and WHEREAS. the purpose of this amendment isto amend detailed plan recommendations for future development on the Evergreen Lodge at Vail development site. as prescribed in Chapter 5. Detailed Plan Recommendations. Lionshead Redevelopment Master Plan, and WHEREAS. the Town Council finds that the proposed amendment improves and enhances the effectiveness of the Master Plan and positively affects the goals. objectives. and policies prescribed in the Master Plan by: 1. Clearly identifying and articulating the desired outcomes of a future redevelopment of the Evergreen Lodge at Vail property. 2. Removing language from the Master Plan which is no longer relevant or applicable 3. Responding to changes in conditions as a result of the land exchange with Vail Valley Medical Center, and 4. Establishing predictability within the review process by providing detailed site specific recommendations for redevelopment of the Evergreen Lodge at Vail site. NOW. THEREFORE. BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: 1. The V a i I Town Council of the Town of Vail hereby amends the Lionshead Redevelopment Master Plan as follows: The amendments to the text of the Lionshead Redevelopment Master Plan are indicated in bold italics (additions) and ugh italics (deletions). 5.19 Evergreen Lodge at Vail The Evergreen Lodge at Vail is located directly east of the Middle Creek Stream Tract and is bordered to the north by the South Frontage Road and to the seutb east by the Vail Valley Medical Center.. . The lot area is approximately 136,807 44433-7 square feet in size or roughly 3.14 2,623 acres. Since the original inclusion in the Lionshead Redevelopment Master Plan, a portion of the Evergreen Lodge parcel, adjacent to the existing VVMC parking garage, was sold in 2014 to the Vail Valley Medical Center (VVMC). Additionally, in 2015, the Evergreen Lodge and the Vail Valley Medical Center, entered into an agreement to exchange land that resulted in the Evergreen Lodge acquiring a portion of the VVMC property south of the Evergreen Lodge and VVMC acquiring a portion of Evergreen Lodge land east of the Lodge. (See figure 1) The agreement was reached based on the conclusion of a two-day charrette between VVMC, Town of Vail, and the Evergreen Lodge representatives, which was conducted in December of 2014 where the parties developed an overall conceptual redevelopment scheme benefiting all parties. The resulting land area for the Evergreen Lodge is approximately 2.68 acres after the land trade. Physical improvements that currently exist on the site are a nine - story tall hotel/condominium structure containing 19 dwelling units and 128 accommodation units with an adjoining two-story tall hotel amenities wing containing a restaurant, cocktail lounge and bar, meeting rooms and conference facilities. two one below -grade structured parking garage containing 52 parking spaces. and paved surface parking comprised of 85 parking spaces. The nine -story tall structure has a predominant east -west orientation along the southerly edge of the site while the facilities wing has a north -south orientation along the westerly edge of the site. Vehicle access to the site is provided by two existing curb cuts along the South Frontage Road. No dedicated loading and delivery berths currently exist on the site. Delivery vehicles often are required to maneuver onto the site by backing in from the South Frontage Road. The ea6teFF1 pai:kiinig garage 6 utilized by the Vail Valley Medinal GenteF fo r shared Opportunities for future improvements and upgrades include: Elimination of surface parking and creation of more underground parking: Enclosed Loading and Delivery; Architectural enhancements consistent with the Lionshead Architectural Design Guidelines: Improved exterior lighting: Coordinated vehicular access and implementation of the Vail Streetscape Master Plan recommendations: Creek improvements to improve health and access by the public; Improved streetscape and landscaping along the South Frontage Road. 12/15/2015 • Improved pedestrian circulation along the South Frontage Road and connection to West Meadow Drive: and • Upgraded and expanded hotel accommodations and amenities 5.19.1 Pedestrian Access Pedestrian access should be upgraded to provide a safe and attractive pedestrian connection from the South Frontage Road, through the Evergreen Lodge development site and/or the adjacent tracts of land owned by the Town of Vail and the Eagle River Water and Sanitation District. to West Meadow Drive and with a continuous pedestrian/bicycle path along the South Frontage Road, as dep riled en Map T heFein consistent with the Town's proposed plans for a roundabout along the frontage of the Evergreen Lodge property (see figure 2) A gravel path connecting the South Frontage Road to the paved pedestrian path located on the east side of the Dobson Ice Arena presently exists along the south side of the property. This path, while functional. receives little. if any. regular maintenance and includes a railroad tie set of stairs that is unsafe and in disrepair. There are currently no pedestrian improvements located along the South Frontage Road along the Evergreen Lodge frontage. Though no improvements exist. a fair number of pedestrians use the southerly edge of the South Frontage Road when entering or exiting the site or while traveling past the property. In order to improve pedestrian access and safety, it is recommended that future redevelopment of the site includes the construction of a continuous pedestrian/bicycle path along the South Frontage Road and that the existing gravel path along the southerly edge of the site be improved and regularly maintained. Said improvements ma he site. Based on the results of the two-day charrette, the land trade provides an opportunity to create a pedestrian walkway from the South Frontage Road to West Meadow Drive along the new shared property -rine between the structures on both properties as generally depicted in Figure 2 (see figure 2). Conceptually, the new walkway could benefit users of both the VVMC and the Evergreen Lodge properties while also allowing for access by the public. It may be necessary to utilize the Town owned Lot 10 to accomplish the desired pedestrian connection from South Frontage Roaa to West Meadow Drive, a desired public improvement. 5.19.2 South Frontage Road Improvements and Vehicular Access The site is currently accessed by vehicles from the South Frontage Road from with two, full movement. two way access points. The current location of these access points relative to the existing access points for the WestStar US Bank Building, Vail Valley Medical Center parking structure, Town of Vail Municipal Buildings. and potential future access points to the Vail Valley Medical Center and Vail International Building results in undesirable traffic flow and turning movements creating traffic safety, and capacity, and level of service concerns. In keeping with Policy Objective 2.3.4, Improved Access and Circulation, of the Plan. opportunities for public transportation and vehicular circulation improvements should be explored in conjunction with any future redevelopment of the site. Possible opportunities for improvements may include, an improved mass transit stop. relocated/reduced/shared points of entry/exiting, restricted access points, acceleration/ deceleration lanes. greater sight distances. dedicated turning lanes and landscaped medians. and the evaluation and possible implementation of an intersection solution, such as a roundabout. If constructed, a full, two lane roundabout could be located along the frontage of the Evergreen and Town of Vail Municipal site that takes into account the additional through -traffic needs of the community but also the future redevelopment of the Town's municipal site, VVMC, and the Evergreen Lodge properties. Additional study of the roundabout design is necessary. As envisioned, the roundabout and roadway improvements would allow for a primary right in, right out vehicular access and a separate right in, right out service vehicle access to the Evergreen Lodge property. The proposed roundabout as envisioned encroaches into the Evergreen Lodge property and the Town's municipal site which impacts the future development of the properties. In an effort to improve the pedestrian environment along West Meadow Drive and further reduce the total number of vehicle trips on West Meadow Drive, vehicular access to the Evergreen Lodge from West Meadow Drive shall be prohibited. 5.19.3 Preservation of Existing Accommodation Units The Evergreen Lodge presently contains 128 Sheri term accommodation units. In addition. the Evergreen Lodge also contains a restaurant. cocktail lounge and bar and meeting rooms incidental to the operation of the Lodge- Originally built in 1974, the existing accommodation units and hotel amenities are old and outdated. The Lodge was developed to the standards desired more than four decades ago and likely no longer provides guests with accommodations meeting more modern standards and expectations. Given the importance and need for short-term accommodations to the vitality and success of the community, any future redevelopment of the site shall ensure the preservation or replacement of the number a 128 short- term accommodation units on the site, in keeping with the live bed policy in Section 4.13 The preservation of short term accommodations should focus on maintaining the number of ae6emmodation UA tS be reduced- While the development trend in Vail since the late 1990's has been to focus on high-end, luxury accommodation units utilizing more floor area per unit, an opportunity exists to create high quality accommodation units that are smaller in size and likely to be more affordable, yet achieve the goals of preserving the existing number of accommodation units, maintaining live beds on the site, and increasing the revenues and vitality of the Town. 1n -fact, Opportunities for increasing the number of accommodation units beyond the existing 128 units already on-site should be evaluated during the development review process. For example, the construction of -attached accommodation units'. ag Clef Red IR thQ 7OR 119 Regulatiens or the provision of a rental management program, could significantly increase the availability of short-term rental opportunities v, thiR the bu ld Rg. through redevelopment. 5.19.4 Impacts on Middle Creek Stream Tract The Middle Creek Stream Tract lies to the west of the Evergreen Lodge. The Tract is made up of two parcels. One owned by the Town of Vail and the other by the Eagle River Water and Sanitation District. The Tract is heavily vegetated with several substantial -deciduous trees. a significant lower layer of riparian underbrush and also includes a pedestrian path and a pedestrian bridge. Given the importance of water quality, it is imperative that any future development on the Evergreen Lodge site does not negatively impact or encroach upon the existing riparian corridor of 12/15/2015 Middle Creek and that it comply with any stream health initiatives adopted by the Town. Although the site borders the Middle Creek Stream Tract. there is no significant amount of quality vegetation on the site and the parcel lies out of the 100 -year flood plain. As currently configured, opportunities exist to better recognize the benefits of creek side development and to improve and enhance the riparian corridor. For purposes of this master plan recommendation, the riparian corridor shall be defined as the Middle Creek Stream Tract. While the natuFal riparian corridor of Middle Creek shall need,; to remain protected and preserved. the physical and visual relationships and references between adjacent development and the ell tfast-Tract should be strengthened. Careful consideration should be taken when approving any application for development adjacent to Middle Creek. An opportunity exists to create a significant connection between the Evergreen Lodge and Middle Creek. Any use of Middle Creek for aesthetic or recreational purposes, however, should be subordinate to the preservation of the natural riparian corridor and its inherent natural character. The Middle Creek Stream Tract may provides an opportunity for the construction of a recreational path connecting the South Frontage Road and uses on the Evergreen Lodge property to the existing pedestrian paths at the Dobson Ice Arena providing a strong pedestrian connection to West Meadow Drive. 5.19.5 Relationship to the Vail Valley Medical Center and the proposed Vail Civin Cente Town Owned Lot 10 Perhaps the most critical functional relationship is the need to coordinate any future development on the Evergreen Lodge site with the Vail Valley Medical Center. For example, opportunities for coordination may include. shared service and delivery facilities. grading and site improvements. shared parking, and pedestrian pathway connections. Andand exr,hanges. Both parties have taken steps to ensure the properties can be redeveloped in a more coordinated manner by executing the land exchange. The land exchange provides better access length. frontage. and redevelopment opportunities to the Vail Valley Medical Center by securing additional South Frontage Road access and -providing -a location -tor a possible -future -emergency heNpa�prev' s -en -campus -and providing more flexibility in the design of a possible East Wing of the WMC. The exchange of land affords theEvergreenan opportunity to accommodate an important pedestrian connection from the South Frontage Road to West Meadow Drive, thereby strengthening the pedestrian connection into Lionshead and Vail Village. The land exchange also allows for improved vehicular access by providing a reasonable location for a roundabout located in front of and on the Evergreen Lodge property improving access to both properties. This pedestrian connection could potentially utilize a one-story deck that could cover surface parking on the WMC campus. While a deck provides covered parking screened from public view, it also introduces a landscape element and plaza benefiting the views and use by patrons from Evergreen Lodge, and-WMC, and the community at large. In order for a connection and landscape enhancement to be successful, it must -be it may require that it to be developed with reduced or zero setbacks between the properties and may require stairs and elevator access on or adjacent to Lot 10. The Town of Vail owns Lot 10. Lot 10 is located at the southwest corner of the existing WMC campus and at the southern end of the land included in the land trade to the Evergreen Lodge (see figure 1). The southerly portion of Lot 10 is used for right of way developed as West Meadow Drive street and sidewalk improvements and the northerly portion is a surface parking lot currently used jointly by WMC and the Town's library personnel. A potential development alternative would be to allow a portion of Lot 10 to be used by the Evergreen Lodge to provide a stronger connection to West Meadow Drive or as potential mitigation for roundabout impacts to the Evergreen property. Any private use of Lot 10 not required to offset roundabout impacts on Evergreen Lodge, including use by WMC and the Evergreen Lodge shall provide a public benefit to the community and with interest, vitality, and interaction with pedestrians along West Meadow Drive, such as public art or a public park and provide for pedestrian access of Evergreen Lodge patrons. Lot 10 could be utilized to complete the pedestrian connection to West Meadow Drive. Opportunities may exist for the shared parking and loading between the Evergreen Lodge and WMC, subject to agreements between the two parties. Such shared uses, however, are not mandated. c�r:rairsearran�nrrzrrr�r�r.�sr.�rre�•.nszn:r.� ..rrsrr.�n►r.�r�++rrr temporary -and ir;;Wim-d velopmentimpacts. 5.19.6 Service and Delivery Service and delivery functions for the hotel are currently accommodated on grade from the westerly entrance to the property. Service and delivery for the redeveloped Evergreen Lodge shall occur andergreuad within the structures OF and otherwise be hidden adequately screened from public view. Service and delivery truck turning maneuvering shall not negatively impact traffic flow on the South Frontage Road and a separate loading and service entry may be allowed in conjunction with the construction of a potential new roundabout in this location. itae vehicuta�ac�e55 points.-atierii9 yen totaeioeatioa e€�ervice-and pa# Ag areas. An add Ilienal level Of SIFUGNFed l ng at !he 6UFFent l Read 17n:LTSTf=ICRS77R37R7.1T.7.:1►.'�TJ.T.R1S_SlR•737rTTJT►.RT.'rsq 5.19.7 Setbacks from the South rrantage Road Special consideration should be given to the setback of buildings from the South Frontage Road. Pursuant to the Lionshead Mixed Use -1 zone district setback standards. a minimum 10 -foot (10') setback is required. Given the relationship of the development site to the South Frontage Road, the need for adequate area for vehicular traffic circulation, the importance of a landscape area to visually screen the massing of the building, and the existence of a 30 -foot wide utility easement along the southerly edge of the South Frontage Road. the minimum required front setback for the Evergreen Lodge development site shall be thirty feet (30'). This increased setback requirement shall supersede the 10 -foot setback requirement prescribed in Section 12-71-1-10, Setbacks, Vail Town Code. 12/15/2015 Based upon the coordinated efforts between the Evergreen Lodge and the Vail Valley Medical Center, opportunities exist for a covered parking deck and pedestrian access landscape plaza to be developed between the properties with the goal of screening surface parking and enhancing the visual quality of the area. If appropriately designed, a reduced or zero set back in these areas may be proposed for review during the development review process. Additionally, below grade improvements, including but not limited to, parking and vehicular circulation improvements may be developed within the required setbacks, if found to be consistent with the Town's development objectives. 5.19.8 Architectural Improvements and Building Heights The architectural design guidelines (Chapter 8) discuss several transition tools that can be used to adapt an existing building to the new character and architectural quality desired for Lionshead. Given the high visibility of the buildings on this site and the extent to which they influence the quality of the experience of passers-by, all future development on the site should be closely scrutinized for compliance with the applicable architectural design guidelines. That said, the Evergreen Lodge is located in a transitional area with WMC, the Library, and Dobson Arena, which tend to have more modern or institutional architecture. The building will need to have a relationship to adjacent buildings and pedestrian corridors. With the addition of the land acquired from the Vail Valley Medical Center, the Evergreen Lodge has the opportunity to step building mass down towards West Meadow Drive in a north/south orientation. Building mass should step dowry from the South Frontage Road to the south boundary of the Evergreen Lodge property. The building on the exchange parcel should step down to a maximum of four or five stories with complementary roof forms to achieve a more pedestrian scale building, consistent with the west wing of the medical center (see figure 3), and subject to design review. The final building massing, scale and form shall be determined during the development review process. 5.19.9 Public Transit Stop A public transit stop is presently located east of the `"�aT US Bank Building, across the street from the Town Municipal offices. Through the future redevelopment of the Evergreen Lodge and the Vail Valley Medical Center, an opportunity exists to potentially relocate the transit stop to a more optimal location. Ili Figure 1 / North ., u[h Gonnuc[ion - / to Meed w Dr[ve soU�v WEST MEA00W 12/15/2015 Figure 2 SOUTH FRONTAGE WEST MEADOW ROAD DRIVE alae 8142 Cr Sloes ? Evergreen Lodge Conceptual Building Height aseonM n Stdewafk , E—g� LNIge P—M Trade Pari Eazemmt s0b.'iv /SFr Figure 3 The amendments proposed by the applicant and recommended by the Planning and Environmental Commission have been drafted and will be presented assuming the proposed land exchange has occurred. Town staff recommended that any motion by the Commission recommending approval or approval with modifications, of the requested master plan amendment contains a condition that said amendments are effective upon the date that the land exchange subdivision amendment is recorded at the Office of the Clerk and Recorder of Eaale County. 12/15/2015 Town Council December 15 2015 Evergreen Amendment " 71�1 Lionshead Redevelopment Master Plan Proposed Amendments • Evergreen Lodge was originally added to the Lionshead Redevelopment Master Plan in 2005 • Prior to adoption of the Definition of Live Bed • Reflected a proposal to develop a Fairmount Hotel by the previous owner • Proposed amendments update the language to reflect current thinking about the site • Amendments reflect the proposed land swap with WMC • PEC was unanimous in recommending approval of the amendment Evergreen Lodge Today • 128 hotel rooms • 48,000 sq. ft. in hotel rooms • 19 dwelling units/condos • 38,000 sq. ft. in condos • Meeting rooms • Parking - Surface and Underground • Loading and delivery - Surface • Other amenities • Employee Housing Units - 0 Proposed - Per Zoning • 128 Hotel Rooms • 23,000 sq. ft. in hotel rooms • 85+ dwelling units/condos ti-kT.T.T.T.NW.1 • Meeting rooms • Parking 100% enclosed • Loading and delivery - 100% enclosed • Other amenities • Employee Housing Units - Per Code Overall Community Benefits • Cooperation and Planning with WMC • Release of covenants held by Evergreen on WMC property • Allows well over 100,000 sq. ft. of future expansion to WMC on the main campus • Addresses issues and impacts related to helipad and flight path over Evergreen Lodge • Provides for north south building orientation - a goal of the Master Plan , ra�ls�rsrae.w�lru..n ..r 10. POTIA TIAL LAND EXCI IANGE WITH EVER(.Rl'.l'.N i_Ul)(A. Alail Valley Medical Censer - - NY1 HKA. Y+v Fu vWLavlie. pear Members of the Town Cottnclf' \ `\/\\ ---� 77te purpa5eol this letter Ys to mateour support foramendments to the Llan$llad Rcdvvelnpment Master Plan (LlfMP) as proposed by the Evergreen Lodge at Vail. As many \ ofyou know, the 2915 Vail Valley Medical CuttterSlte Specific Redevalapment Master Pl:nl � Id entlfl esanumber of Porential henvftts gv of a VVMC/ Evergreen Lodge la nd exch anan � M va d ne.�\ the prvolMd'HMP amendments are prtdEcated upon the L•Vergrren Lodge and VVMC > completing such an exchange. The land exchange being negotiated with the Evergreen Lodge has the potential to provide Inany banehts to VVMC Mrst and forem4-t the land exchange wl11 afford VVMC addlltonal landw design the hast Wing Expatnlon and to create VVMCs new front door" offof the s South Frontage Road Over the long term the land exchange will ser rhe stage for Enure __1 ` C "Panatans to VVMC that will ensure our presence lit Vail for decades to come, — - _ ♦ :' i j� m _ In essence, the approvais of amendments to the LHMf area prerequisite to the land /f z. 0 exchange happening and I encourage you to approve the arrt ndm tints that have been - / - - _ _ t proposed. / -�.. a , ' Medical Professional Regards, - / t Building •' lJorlal{ittpner _ / • /. l\�'.� \lr.r l\inr _� - -�j/ l Fast Wing _ VVMC Rvd,%elupment Master Plan -' � ` \ •--------::: ;. � l t..,oer.;n..ex,c„n„pn�.,izn•rl,e, t t ,:� .%'• °iii --- � �� Figure 18- Conceptual Site plan With Evergreen land exchange. January 2015 $ VVMC Site Specific Redevelopment Master Plan 12/15/2015 Overall Community Benefits • Allows a north south pedestrian corridor through the property • Reflects TOV proposed roundabout which impacts Evergreen property • Requires protection and enhancement of Middle Creek corridor • Accommodates new TOV roundabout • Prohibits vehicular access from West Meadow Drive Live Beds • The current language in the Master Plan for the Evergreen discusses replacing hotel room count and square footage • That language was added before the Town adopted the definition and requirements for Live Beds in Section 4.13 in 2006 • The proposed language makes Evergreen language consistent with the Live Bed policy • Live beds can be hotel rooms, lock -offs, condos in a rental program, timeshare units, and fractional units • Presence of hotel -like amenities is required --k —Opw-r I mud 12/15/2015 Middle Creek - Origin at I-70 _ _ _ - - - - _ - _." _ -. ter. 1 ✓f'�ra� • _ .. tea-_. � Middle Creek • Looking south • West of Evergreen Pedestrian Bridge Acros Middle Creek C I - Culvert Under Path to Evergreen Old Highway 6 12/15/2015 6 m I Ir -O to 1: ,-s --k 7;7� now 12/15/2015 Last Hearing and Recent Input • Questions raised about stream health and sun shade • Tom Braun on behalf of WMC - We've addressed WMC comments • Mery Lapin raised issue of stream setback and has recently suggested a 50' setback from the high watermark • Gwen Scapello's email regarding Lot 10 • Vail International Input Middle Creek • From where Middle Creek enters the culvert on the northside of the North Frontage Road to Gore Creek is highly urbanized • Under Frontage Roads and 1-70 for a fair distance • Evergreen, Vail International, Old Highway 6, West Meadow Drive, Dobson, VVMC, Library, private residence, TOV recreation path • Increasing setbacks will impact every property adjacent to Middle Creek • Arbitrary setbacks aren't always the best answer to addressing stream health, especially in a urban context • Other pollution measures can be effective Middle Creek Path NV a Middle'16 {1 W 7!S� NV a Middle'16 {1 W Evergreen Master Plan Amendment • Emphasizes the importance of Middle Creek • Redevelopment will improve stream health • Removal of surface parking • Correction of snow being plowed into creek • Runoff from rooftops and garage areas treated before discharge • Removal of trash and loading from paved areas that runoff into the creek • Protection and enhancement of stream corridor required Land Owner Expectations • Applicant has been relying on the adopted stream setback • Has spent significant time and dollars in reliance • Will spend even more moving forward to next steps • If the rules are going to change, the trade is put in jeopardy • In fairness to the applicant, we need some assurance about changes being considered • We don't interpret "stream health initiatives" in this case to include increasing setback requirements • We know the Town has the "right" to change the rules but landowners need to be treated fairly Setback from Watercourse • Adopted by the Town of Vail in 1973 - 42 years ago • 30' from the centerline from all streams except Gore Creek (50') STREAM CENTERLINE AhyAm Ah■ M w Ah■ r■■ M Ah Town of Vail Stream Tract / ' \ ERWSD S111wm Tract /•; / �/ \ Ever reen Lod e \ \ /•" �' � iii t�, - LOT F • / Y Villey Medical Cente r _r LOT 10 1 r EVERGREEN Stream Centerline OVERALL CAMPUS PLANNING December 10. 2015 359 DESIGN 3630 Osage SI I Denver. Colorado 1 303,8849! 12/15/2015 100 YEAR FLOOD PLAIN Town of Vail Stream Tract OVERALL CAMPUS PLANNING 12/15/2015 ERWSD Stream Tract � /,-� / i Eve reen Lod �•;`]j.�; \ \ LOT F= _ .1 \��1`\ /• I•11�i / ail Valle MedicalCente ' r � LOT 10 / 1 1 EVERGREEN 100 Year Flood Plain OVERALL CAMPUS PLANNING 12/15/2015 •[•1[: Town of Vail Stream Tract AhVAh 6A idLAW QIfr 12/15/2015 i ERWSD Stream Tract •• / / • /' Eve reen Lode � � � • i /• .w. ----- — \ /'/ _I l e. \• STI. LOT F ad Valley Medical Cente \\�\ LOT 10 / EVERGREEN 30' Setback from Stream Centerline OVERALL CAMPUS PLANNING - -_ 12/15/2015 r. i r��rrza:a u�:ten 12/15/2015 Town of Vail Stream Tract ERWSD Stream Tract i ' i / Eve reen Lod e \ LOT F 1 LOT 10 ; ail Vallev Medical Conte i EVERGREEN 10' Setback from Property Line OVERALL CAMPUS PLANNING 359 aqe 303 884 9131 12/15/2015 idle (;reeK - All unndiirid Town of Vail Stream Tract --- ERWSD Stream Tract \ \ Eve reen L \ i r LOT F 1 ,1� /•� r t���\ / ail Valle Medical Cent , r—� i t\� LOT 10 / 1 � EVERGREEN Site Plan OVERALL CAMPUS PLANNING 12/15/2015 100 YEAR FLOOD PLAIN Town of Vail Stream Tract i i ERWSD Stream Tract •• / � / 1 LOT F sa sETancK\\ 04 1 r-- • %.1 / �ail Valle Medical Cente 1 1,r;`: `\�\` LOT 10 � 1 EVERGREEN 50' Setback from Flood Plain OVERALL CANIPUS PLANNING ube110, 2015 12/15/2015 SII Constraints plus Merv"s !SO" Seth2 \ "I SETBACK\\ 100 YEAR FLOOD PLAIN Town of Vail Stream Tract----,,,,,,, ERWSD Stream Tract � Eve nten Lod e _ \ LOT F 1 1 /• , • ; / ���� / ail Valle Medical Cente 1 LOT 10 1 � EVERGREEN 50' Setback from Flood Plain OVERALL CAMPUS PLANNING 12/15/2015 Our Conclusions on Se • Given the urban context of this creek, an setback is �t reasonable WMMW • It affects the current development way tbacks,j increase in creek rights in a significant • Hampers the redevelopment of the site and the production of new revenue generating accommodations • There are other opportunities to address stream health beyond an arbitrary setback 9 A Development Plan may present other opportunities Sun Shade Analysis • Usually something that is analyzed during Development Review • Whether you build a 2 story, 4 story, or an average of 70', the creek will be shaded at some point during the day • Middle Creek is oriented north south which provides sun exposure for hours during the day • Significant tree cover exists today T - ra W 7-il T [ 1 of 1 ] [ December 21, 2015 - 09:00 ] yeoo-s�oa 12/15/2015 Sunshade - June 21 - 9:00 - 6:00 Per Zoning Sunshade - December 21 - 9:00-6:00 48' Building Height Sunshade - June 21 - 9:00 - 6:00 48' Building Height :is[: 7'i:AlI1F. 12/15/2015 June 534 AM ANAM *�'! - 1 1.. , 9MoraRl�iMM �-�VNR11117s 12/15/2015 :Tir:-+ 11 - f[IIIli 12/15/2015 ,1 Oec L-22 TWRIIIJFO ,4 1 �4. W '°ate b E AL 12/15/2015 9..79 r:Myiyf on UXM VA I 11179 12/15/2015 9.5 rEATIM rzTAKR 111179 0 12/15/2015 Our Conclusions on Sun Shad 'Er"M • Stream benefits from being in a north/south orientation • Gets sun during the day • Whether the building is 4 stories or 8 stories, the shading of the creek occurs • Greatest impact is in the winter, non -growing season Email from Gwen • From the beginning, this amendment has � been working together with the Town and WMC • The language regarding Lot 10 and mitigation for the roundabout was intended as an option for mitigating impacts to Evergreen • As shown today, the roundabout has little physical impact on the Evergreen • We thought it was important to mention that one alternative would be to trade land rather than the Town compensate for land • The language does not bind the Town in anyway Vail International • We spoke with Rick Pylman who is representing the Vail International • He requested two things: • Language be changed to ensure loading and delivery would be located inside the building - no problem • Requested that language be added to require the building to be "wedding caked" or stepped back from the west • We were not agreeable to that request as that is addressed at Development Review and is addressed by Design Guidelines • Could significantly affect ability to redevelop the site and provide accommodations the Town desires in improving its bed base • It should be pointed out that the Vail International property is not mentioned in the master plan and therefore enjoys no special restrictions Our Request • Vote yes on the amendment as proposed - please vote tonight • Amendment allows huge benefits to VVMC and the Community • The applicant needs the confidence of this amendment to move forward with the land trade • The Development Review process is designed to address detailed development and design issues - not in the master plan • The applicant only realizes two "gives": recognition of the live bed policy and that the land trade can happen • Everything else is a restriction on the property and benefit the Town and the community r PROPERTY LINE Proposed Town Roundabout Town ofVail dream Tract I { ! 4 4 r I;fi •y �• e ` �, ti 11 Land Traded to Evergreen LodAe j± Evergreen Lodge �r ERWSD Stream Tract + .,rzi ' '� �:• 1 — 1 LOT 10 LOT F j LOT E L� y S� Town of Vail Municipal Offices } + �� �y • ' - - I Vnil Valley Medical Center � • ' - , .. ►EST 4E4663V f 12/15/2015 t IV • fry '�, �... Proposed Town Roundabout Town of Vail Stream Tract I i _ - � +.rF p 11 _ —. -� � �A� `� �t � •- ___;__��_ + _ _ orth ! South Connecti n = - - rrto Meadow Drive Trnm of Vail f ' Evergreen Lodge — Municipal Offs es I /// ERWSQ Stream Tract—\j°��' A� _�..i ��� _ T�-- ��a 4 .� �- /• LOT 10 LOT F r LOT E Vail Valley Medirai Center + t r F EST MEADOW 'DRIII � � . � � .. - • i # , . � • rr 12/15/2015 SOUTH FRONTAGE ROAD 8190, 1, 30' Sidewalk —// 1 Easement WEST MEADOW DRIVE 8142* �- Stones Evergreen Lodge Conceptual Building Height Evergreen Lodge Parcel 4- Stories Trade Parcel 12/15/2015 c Lot 10 Setback NTS Tammy Nagel From: Gwen Scalpello <gscalpello@attglobal.net> Sent: Monday, December 14, 2015 6:09 PM To: Council Dist List Subject: Revisions to Lionshead Master Plan Dear Council Members, I urge the Council to strike from the proposed revision to the Lionshead Master Plan any reference to allowing a portion of Lot 10 to be used "as potential mitigation for roundabout impacts to the Evergreen property." 1. Non-specific language: The language is sufficiently general that it does not preclude permanent structures being placed on Lot 10 by the Evergreen. In particular, it states: "A potential development alternative would be to allow a portion of Lot 10 to be used by the Evergreen Lodge to provide a stronger connection to West Meadow Drive or as potential mitigation for roundabout impacts to the Evergreen property." In fact, it appears to leave open the possibility of some development use on Lot 10 by continuing: "Any private use of Lot 10 not required to offset roundabout impacts on Evergreen Lodge, including use by VVMC and the Evergreen Lodge shall provide a public benefit to the community with interest, vitality, and interaction with pedestrians along West Meadow Drive, such as public art or a public park and provide for pedestrian access of Evergreen Lodge patrons." There is a big difference between granting development rights and allowing a path through Lot 10 or requiring the placement of public art on it. Public policy: It would be poor public policy to allow for the possibility of development by a private entity on Town of Vail land. This point was very clearly made by a previous Council when Solaris requested to build out under Meadow Drive into Town of Vail land. I ask this Council to carefully consider the implications of creating an "unofficial" land swap though one paragraph buried in a master plan. 3. Precedent: The graphics included in the proposed revision to the Lionshead Master Plan show very little impact to the Evergreen property. The roadways appear to be outside the property line. It is difficult to determine if the roundabout penetrates the property at the proposed driveway into the Evergreen as shown in these graphics, but that penetration does not appear significant. It raises the question of why this provision is being added to the Lionshead Master Plan for this property and whether this roundabout is being treated the same as the Simba Run underpass roundabout on the North Frontage Road, where the roundabout appears to intrude on property of Savoy Villas and/or Simba Run. 12/15/2015 1 Gwen Scalpello Vail 12/15/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: Resolution No. 37, Series of 2015, a resolution allowing for an administrative extension to the approval for the Cornerstone Residences Approved Development Plan which is set to expire June 1, 2016, and setting forth details in regard thereto. PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with modifications, or deny Resolution No. 37, Series of 2015. BACKGROUND: On February 16, 2010, the Vail Town Council adopted Resolution No. 6, Series of 2010, which allowed for the administrative approval of an eighteen (18) month extension of the approved development plan for four projects. On March 6, 2012, the Vail Town Council adopted Resolution No. 13, Series of 2012, which allowed for an administrative approval of the approved development plans for four projects to June 1, 2015. On February 17, 2015, the Vail Town Council adopted Resolution No. 5, Series of 2015, which allowed for a one-year administrative extension to the lapse of approval for the Cornerstone Residences Approved Development Plan. This approval is set to lapse on June 1, 2016. STAFF RECOMMENDATION: The Community Development Department recommends the Vail Town Council approve Resolution No. 37, Series of 2015, as read. ATTACHMENTS: Staff Memorandum Resolution No. 37, Series of 2015 Applicant Request 12/15/2015 TOWN OrF Memorandum TO: Vail Town Council FROM: Community Development Department DATE: December 15, 2015 SUBJECT: Resolution No. 37, Series of 2015, a resolution allowing for an administrative extension to the lapse of approval for the Cornerstone Residences Approved Development Plan approval, and setting forth details in regard thereto. Applicant: L -O Westhaven, Inc, represented by Dominic Mauriello Planner: George Ruther I. DESCRIPTION OF REQUEST The purpose of this agenda item is to present a resolution for consideration to extend the approval for the Cornerstone Residences Approved Development Plan which is set to expire June 1, 2016. The applicant is requesting to extend the development plan approval for one-year to June 1, 2017. Unlike the two previous resolutions this resolution proposes to extend the approvals of the Cornerstone Residences solely. • Staff has drafted a resolution which extends the development plan approval for the Cornerstone Residences to June 1, 2017. • The Cornerstone Residences project will meet currently adopted inclusionary and commercial linkage requirements and be subject to the construction use tax. II. TOWN COUNCIL ACTION The Vail Town Council shall approve, approve with modifications, or deny Resolution No. 37, Series of 2015. 1. Does the Vail Town Council wish to grant an additional one-year administrative extension to the approved development plan approval to June 1, 2017? 2. If so, does the Vail Town Council approve of the resolution as drafted? 12/15/2015 III. BACKGROUND • In the Fall of 2009 representatives of four projects with approved development plans approached the Town requesting an action by which their approved development plan approvals expirations could be extended. o Cascade Residences (SDD amendment) o Cornerstone Residences (SDD amendment) o Strata (approved development plan) o Timberline Roost Lodge (approved development plan) These four projects were reviewed and approved by the Town of Vail prior to the effective date of the ordinances adopting the Construction and Building Materials Use Tax, the Zoning Regulations requiring that at least 50% of the employee housing obligation of the project be provided on site, and the 2009 International Building Codes (IBC). • On February 16, 2010, the Vail Town Council adopted Resolution No. 6, Series of 2010 allowing for the administrative extension of the approval of development plans. • On March 6, 2012, the Vail Town Council adopted Resolution No. 13, Series of 2012 allowing for the administrative extension of the approval of development plans. • The Lion (formerly Strata) has an issued building permit and is under construction. • The Marriott Residence Inn (formerly Timberline Roost Lodge) has been demolished. • The Cornerstone Residences are a part of Special Development District No. 4, Cascade Village. o The development plan was adopted through the SDD amendment process which included, PEC, DRB, and Town Council adoption of an ordinance. o When the ordinance was adopted Cornerstone Residences was in compliance with the current EHU mitigation requirements. On February 17, 2015, the Vail Town Council adopted Resolution No. 5, Series of 2015, which allowed for a one-year administrative extension to the lapse of approval for the Cornerstone Residences Approved Development Plan. This approval is set to lapse on June 1, 2016. Town of Vail Page 2 12/15/2015 IV. RECOMMENDATION The Community Development Department recommends that the Vail Town Council approves Resolution No. 37, Series of 2015. This recommendation is based upon the following: 1. The project shall be assessed the Construction and Building Material Use Tax. 2. The project shall provide employee mitigation in compliance with the currently adopted inclusionary and commercial linkage requirements. 3. There have been no substantial changes to the Town Zoning Code requirements governing development on the site. Should the Vail Town Council choose to approve Resolution No. 37, Series of 2015, staff recommends the following finding be made: "The Vail Town Council finds that this Resolution furthers the development objectives of the Town and is in the best interest of the Town as it promotes the coordinated and harmonious development of the Town of Vail." V. ATTACHMENTS A. Resolution No. 37, Series of 2015 Town of Vail Page 3 12/15/2015 RESOLUTION NO. 37 SERIES OF 2015 A RESOLUTION PROVIDING FOR AN EXTENSION TO THE ADMINISTRATIVE APPROVAL FOR THE APPROVED DEVELOPMENT PLAN FOR SDD NO. 4, (THE CORNERSTONE RESIDENCES); AND SETTING FORTH DETAILS IN REGARD THERETO WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; WHEREAS, pursuant to the Vail Town Code the administrative approval of a development plan for a Special Development District ("SDD") is valid for three years; WHEREAS, the approved development plan for the Cornerstone Residences, SDD No. 4, PEC070055, (the "Project") was previously granted an extension until June 1, 2016, pursuant to Resolution No. 5, Series 2015; WHEREAS, the Council desires to grant an additional extension to the Project; and WHEREAS, the Vail Town Council finds that this Resolution furthers the development objectives of the Town and is in the best interest of the Town as it promotes the coordinated and harmonious development of the Town of Vail. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council hereby grants an extension to the Project until June 1, 2017. This extension shall expire if no building permit is issued for the Project by June 1, 2017. The Construction and Building Materials Use Tax and the applicable employee mitigation requirements shall be assessed. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED this 15th day of December, 2015. Dave Chapin, Mayor 12/0912015 Resolution No. 37, 2015 12/15/2015 ATTEST: Patty McKenny, Town Clerk 12/0912015 Resolution No. 37, 2015 12/15/2015 October 29, 2015 Town Council c/o George Ruther, AICP Community Development Director Town of Vail 75 South Frontage Road Vail, Colorado 81657 Re: Cornerstone Project Dear Town Council: In November 2015 the Laurus Corporation will complete the purchase of the Vail Cascade Resort Hotel and the Cornerstone property located adjacent to the hotel property. This purchase includes the entire hotel campus, a 9 -acre building footprint, including two floors within the parking structure, the Cascade Club facility on the top floor of the parking structure, and the tennis courts located adjacent to Donovan Park. Laurus Corporation is a private real estate investment and development firm established in 1999 and with over $3 billion in real estate transaction and development service experience. Laurus currently owns and operates 14 hotels throughout the United States including Marriott Warner Center, Chicago Renaissance O'Hare, and Sheraton Washington D.C. As the new owners, we plan to spend approximately $35 million in 2016 to renovate largely the interior of the hotel and the Club facilities. The improvements will include renovated rooms, the addition of retail and restaurant amenities and offerings, refreshed lobby and conference facilities, new boutique spa amenity, state of the art fitness club facilities, and many other aspects of the resort affecting the guest experience. These changes will act to increase the average daily rate of the hotel, increase its ability to capture large group business especially during the shoulder seasons, and position the property as a luxury brand. The hotel will carry the Starwood flag, Luxury Collection, which means additional reservation exposure for the Town of Vail. In order to allow all of this to happen next year, we are requesting an extension of the entitlements for the Cornerstone Project located adjacent to the Cascade Hotel. These entitlements have been extended previously to June 1, of 2016. Now that the ownership of this property and the hotel are under one umbrella, we have the opportunity to make sure that this project melds seamlessly into the hotel and the entire resort offering. We need time to evaluate the Cornerstone project, its aesthetics and design, 1880 Century Park East, Suite 1016 Los Angeles, California 90067 USA Tel 1.800.355.4987 Fax 1.310.362.0353 www.lauruscorporation.com 12/15/2015 and how it will function within the resort. The additional time will allow us, as the new owners, to focus on the hotel renovations immediately and potentially improve upon the current Cornerstone approval to the benefit of the hotel and the community. The Cornerstone Project has not been "grandfathered" for any code requirements. It will continue to meet all of the current requirements including employee housing, construction use tax, and building codes. So extending the approvals is without risk to the Town. Please help us achieve excellence in Cascade Village and allow us the time and flexibility to be smart about how we move forward. Please allow us at least another year with the current approvals. Sincerely, Laurus Corporation IMP . Cybur Chief Executive Officer 12/15/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: Appeal of the Design Review Board's decision on Simba Run Condominiums' application for an exterior alteration (DRB150454) An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the final decision of the Town of Vail Design Review Board on October 21, 2015, approving a dehumidifier, associated condenser and screen wall at the Simba Run Condominiums, located at 1100 North Frontage Road West/Lots 6-10, Block C, Lion's Ridge Subdivision, and setting forth details in regard thereto. (DRB 150454) PRESENTER(S): Jonathan Spence, Planner ACTION REQUESTED OF COUNCIL: Due to a scheduling conflict with the Simba Run Homeowner's Annual Meeting, resulting in the applicant, the applicant's representative and the appellant being unable to attend the Town Council meeting, Staff recommends the Town Council continue the public hearing to consider the above referenced appeal to their regular meeting on January 5, 2016. All materials related to the DRB approval and the subsequent appeal will be provided prior to the January 5, 2016 Town Council meeting. BACKGROUND: On October 21, 2015 the Design Review Board approved an application (DRB150454) for an exterior alteration, pursuant to Section 12-11, Design Review, Vail Town Code. The application consisted of a dehumidifier, associated condenser and screen wall at the Simba Run Condominiums. On October 22, 2015, the Town of Vail Community Development Department received an appeal with regard to the Design Review Board's action to approve the aforementioned exterior alteration. STAFF RECOMMENDATION: Staff recommends the Town Council continue the public hearing to consider the above referenced appeal to their regular meeting on January 5, 2016. ATTACHMENTS: Staff Memorandum 12/15/2015 111MV111119 0 VAIL Memorandum TO: Vail Town Council FROM: Community Development Department DATE: December 14, 2015 SUBJECT: Appeal of Design Review Board Decision/Simba Run Condominiums DRB150454 Appellant: Mr. Robert W. Kleinman, Owner, Simba Run Condominium Unit 2310 Applicant: Simba Run Condominium Association represented by Pierce Architects Planner: Jonathan Spence ITEM/TOPIC: An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the final decision of the Town of Vail Design Review Board on October 21, 2015, approving a dehumidifier, associated condenser and screen wall at the Simba Run Condominiums, located at 1100 North Frontage Road West/Lots 6-10, Block C, Lion's Ridge Subdivision, and setting forth details in regard thereto. (DRB150454) BACKGROUND RATIONALE: On October 21, 2015 the Design Review Board approved an application (DRB150454) for an exterior alteration, pursuant to Section 12-11, Design Review, Vail Town Code. The application consisted of a dehumidifier, associated condenser and screen wall at the Simba Run Condominiums. On October 22, 2015, the Town of Vail Community Development Department received an appeal with regard to the Design Review Board's action to approve the aforementioned exterior alteration. ACTION REQUESTED OF COUNCIL: Due to a scheduling conflict with the Simba Run Homeowner's Annual Meeting, resulting in the applicant, the applicant's representative and the appellant being unable to attend the Town Council meeting, Staff recommends the Town Council continue the public hearing to consider the above referenced appeal to their regular meeting on January 5, 2016. All materials related to the DRB approval and the subsequent appeal will be provided prior to the January 5, 2016 Town Council meeting. 12/15/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: Adjournment (7:50 p.m.) 12/15/2015