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HomeMy WebLinkAbout2015-12-15 Agenda and Supporting Documentation Town Council Work SessionNOTE 2 VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 8:00 A.M., DECEMBER 15, 2015 TOWN QFVAIL� Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. ITEM/TOPIC: Town Council Retreat at the Grand View from 8:00 am - 12:00 pm (Lionshead Transportation Center top level) *Council will recess and reconvene the work session at 1:30 pm at the Vail Municipal Building (240 min. ) BACKGROUND: See memo for agenda ITEM/TOPIC: PEC/DRB Update (5 min.) PRESENTER(S): Chris Neubecker, Planning Manager 3. ITEM/TOPIC: DestiMetrics Update -- Joint Meeting with Vail Economic Advisory Council (45 min. ) PRESENTER(S): Ralf Garrison, DestiMetrics ACTION REQUESTED OF COUNCIL: Listen to the presentation and direct any questions to the DestiMetrics representative. BACKGROUND: Ralf Garrison will give an update on market conditions in the mountain resort industry to the Town Council, Vail Economic Advisory Council and the community. He will also review the final Vail Transient Inventory Report which was conducted June — August 2015 with preliminary results in October and these final results in December, reporting units available for short term rental in the Vail area, including rent -by -owner units and how the inventory has changed from 2009 and 2011. 4. ITEM/TOPIC: Town Council Interviews for Commission on Special Events (CSE) (45 min. ) PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: Conduct interviews with applicants during the work session and appoint three members to the CSE during the evening meeting. 12/15/2015 BACKGROUND: Town Council will have an opportunity to interview seven applicants for three vacancies on the CSE. 5. ITEM/TOPIC: Town Council Interviews for Planning and Environmental Commission (PEC) (15 min.) ACTION REQUESTED OF COUNCIL: Conduct interviews with two applicants during the work session and appoint one member to the PEC during the evening meeting. BACKGROUND: Town Council will have an opportunity to interview two applicants for one vacancy on the PEC. 6. ITEM/TOPIC: Discussion of alternative development approaches to the Chamonix housing development. (30 min) PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: The Community Development Department requests the Vail Town Council consider the alternative development approaches for the Chamonix Project and provide direction on next steps. What additional information does the Town Council need regarding the four development approaches in order to effectively evaluate the options and select a preferred approach? BACKGROUND: The Town has invested a great deal of time, money and resources to bring the Chamonix Project to fruition and stands on the threshold of seeing that project begin construction. In order to accomplish this goal, which has been a priority of Council over the last several years, some important decisions remain to be made. Not least of these decisions is how to proceed with the development of the site. There are several alternative ways to approach this important decision. 7. ITEM/TOPIC: Information Update: 1) October 2015 Sales Tax 2) CSE Meeting Minutes 3) Plan4Health Grant Update 4) Business Matters Online Newsletter 5) Gore Creek Report 6) 3rd Quarter 2015 Investment Report 7) October 2015 Vail Business Review (5 min) 8. ITEM/TOPIC: Matters from Mayor, Council and Committee Reports (10 min.) 9. ITEM/TOPIC: Adjournment (4:30 p.m.) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JANUARY 5, 2016 IN THE VAIL TOWN COUNCIL CHAMBERS. 12/15/2015 Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Future agenda items: Building Code Amendments Review (sprinkler requirements) - 1/5/16 Proposed future agenda items Summit County Housing Tour - Feb 2016 Review Matrix on Multi -Use Facilities - TBD Vail Municipal Building Remodel Update - TBD Cleanup Title 12, zoning amendments- TBD Gore Creek Water Quality Plan Update - TBD Vail Trails Update - TBD Environmental Strategic Plan Update - TBD Eagle County School District Meeting w/ Board - TBD Ford Park Leases - TBD Peer City Visit to Aspen - TBD Open Lands Strategic Plan - TBD Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD VRD Agreement for Skate Park - TBD Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. 12/15/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: Town Council Retreat at the Grand View from 8:00 am - 12:00 pm (Lionshead Transportation Center top level) *Council will recess and reconvene the work session at 1:30 pm at the Vail Municipal Building BACKGROUND: See memo for agenda ATTACHMENTS: Memo Council Retreat Agenda and Materials Council Retreat PowerPoint 12/15/2015 rowN ofvain Memorandum To: Mayor and Town Council From: Stan Zemler, Town Manager Date: December 9, 2015 Subject: Town Council Retreat Agenda The Council Retreat will take place at the Grand View and the morning agenda for the meeting follows: 8:00 a.m. Continental Breakfast 8:15 a.m. Introductions Review "Operating Agreements Please see document attached 8:30 a.m. Review Vision and Mission Statements and Focus Areas defined in the 2014-2016 Council Action Plan Please see document attached 9:00 a.m. RRC Associates Presentation Presenter: Nate Fristoe, Director of Operations Please see document attached 10:15 a.m. Break 10:30 a.m. Discussion about "what is important and what do you want to accomplish?" 11:45 a.m. Next Steps 11:55 a.m. Public Input 12:00 p.m. Adjourn Attachments: ■ Town of Vail Council Operating Agreements ■ 2014 — 2016 Council Action Plan ■ RRC slide presentation 12/15/2015 co s.. O 0 a� ° o 0 m 0 L p_ cn � C N _0 C O cm E =3�+ L O Q, O p N p N •� •Q O O O 0 t.2 d' cn c6 O .� •� N N L 4-1. L • cuU 1-0 N O cn c� N "� cin N O = Q Cl) 12/15/2015 DUNCIL ACTION PLANMUM r .i � .moi �-.. f��'- • THE TOWN OF VAIL continues to focus on being the premier international mountain resort community. That focus is most evident in three specific areas: enhancing t0HOkik vitality, growing a balanced COMMUNITY and continually elevating the qualify of the EXPERIENCE_ In this report, learn more about what is happening- in each of these areas to Secure Vail's pr Stier position. 12/15/2015 COUNCIL ACTION PLAN. ENHANCE GROW ECONOMIC A BALANCED VITALITY COMMUNITY Grow a vibrant and diverse economy that Expand upon our community keeps us at the forefront of our resort infrastructure as the foundation of our competitors for the long-term with town's success with particular emphasis continued opportunities for private and on an abundance of recreational, cultural public investment and philanthropy. and educational opportunities while building capacity for future leaders. — Long-term strategic plan to enhance competitiveness of TOV — Balanced community composition — Economic diversity strategy — Practical housing policy — Air service expansion leadership ti r ' �' ' ` — Red Sandstone Elementary School strategy — TOV endowment fund ' ` I — Residential remodel process improvements t — Future leadership program CONTINUALLY ELEVATE THE QUALITY OF THE EXPERIENCE Deliver on the promise, -'VAIL Like nothing on earth." in everything we do. -- Excellent municipal — Appropr ately-srzed — V"Odd-class services envirenmental programs recree! onal amenities — Convenient and efficient — Effrctn.,e mafletiag int+afives — 11!) nip?c! insiisation parking and transportation _ Cutting-ezez tzcnnaln;r Cnrf petlii :'?m. SS FOCUS AREA I - ENHANCE ECONOMIC VITALITY GOAL: Grow a vibrant and diverse economy that keeps us at the forefront of our resort competitors for the long-term with continued opportunities for private and public investment and philanthropy. KEY INITIATIVES & TACTICS Develop a long-term plan to enhance our competitiveness as a resort community with Town Council adoption by October 2014. — Conduct a review of existing research, develop competitive assessment (peer resort visits, analysis of infrastructure/facilities, tax strategy, service delivery, etc.) and recommend actions. — Components of the plan should include: 1) redirecting VLMD dollars, special events funding and expanding St. Moritz Sister City activities to grow the destination and international overnight guest market; 2) identifying strategies to increase the effectiveness of other marketing initiatives, including a review of the VLMD charter and further leveraging alignment between CSE and VLMDAC; 3) recommendations from Village Character Study; and 4) establishing 2015 and 2016 budgets to align with long-term plan. Continue an ongoing focus on maintaining economic diversity that allows our economy to flourish while protecting it from fluctuating market conditions. — Assess current economic drivers and determine key leverage points for increased diversity. — Focus includes: 1) an emphasis on the destination orthopedics market that will bring more medical meetings to Vail and other related activities; 2) facilitating completion and implementation of the Vail Valley Medical Center Master Facilities Plan; 3) continuing to market health and wellness assets; 4) strengthening ties with small businesses by engaging VEAC, VCBA and VVP to help identify additional town -related roles and/or actions for consideration; and 5) improving the regulatory environment for doing business in Vail by continuing to improve development review process, special event permit process and storefront improvement incentive program for 2015 World Championships. A Provide leadership to expand EGE air service. — Develop a strategy to provide support to expand EGE air service including continued dialogue for international terminal and funding for flight guarantees for markets of interest to Vail. Develop and promote a TOV Endowment Fund to be launched in January 2015. — Establish organizing committee to create Town of Vail endowment fund with development of purpose statement, governance structure and investment policy. — Research investment managers and banking institutions. — Determine appropriateness of "Friends of Public Art," "Friends of Gore Creek" and "Friends of Trails" 3 12/15/20-15 I11HIMINJI 111 FOCUS AREA II - GROW A BALANCED COMMUNITY GOAL: Expand upon our community infrastructure as the foundation of our community's success with particular emphasis on an abundance of recreational, cultural and educational opportunities while building capacity for future leaders. KEY INITIATIVES & TACTICS Define a balanced community composition. — Assess current community composition and determine key leverage points for desired shifts in composition while extending our geographic perspective to include the upper Eagle Valley (Vail to Edwards). — Conduct a gap analysis to determine if there are additional amenities to be considered that would influence families to live in Vail. — Build upon existing strategies that encourage Eagle County residents to utilize Vail (recreation programs, parking programs, special events, etc.) A Define a practical housing policy. — Review, update and adopt amendments to the 2008 Town of Vail Housing Strategic Plan. — Determine potential viability for affordable housing to be built on the Chamonix property in West Vail and build first phase pending favorable market conditions. — Continue operation and management of western half of Timber Ridge while facilitating construction of Lion's Ridge Village Apartments on east side. Develop a plan with the Eagle County School District for Red Sandstone Elementary School — Review long-term facility maintenance and capital improvements schedule with representatives from Eagle County School District. — Work with Eagle County School District representatives on long-term plan to retain school as viable community asset. Improve the regulatory environment for home improvement. — Introduce series of customer service initiatives to further improve the town's development review process to include: 1) permit software; 2) inspection service hardware; 3) document imaging for citizen access; 4) GIS database expansion; and 5) citizen access portal. A Initiate long range planning projects. — West Vail Master Plan. — Vail Land Use Plan. — Zoning regulations update. Design a future leadership program. — Work with Vail Leadership Institute to develop a leadership program of national renown. — Reengage in Town of Vail organizational development to promote and support TOV's ongoing success. — Create a Town of Vail transition plan to develop future leaders to continue the unique traditions, values and culture of the TOV. f ��?« r_- r _� c•�� r_ 12/15/2015 111HINiMIN111 FOCUS AREA III - CONTINUALLY ELEVATE THE QUALITY OF THE EXPERIENCE GOAL: Deliver on the promise, "VAIL Like nothing on earth," in everything we do. KEY INITIATIVES & TACTICS A Continue to provide excellent municipal services. — Conduct SWOT analysis to determine future service delivery strategies with early focus on 2015 budget planning. — Define expectations for service levels, re: "Vail Standards." — Benchmark municipal service level ratings from 2014 Community Survey. — Implement service commitments for 2015 FIS Alpine World Ski Championships, Feb. 2-15. — Develop a standard operating procedure for construction management of multi-million dollar projects. — Maintain and improve a high level of readiness and response to natural and man-made threats to ensure a safe and secure community with continued focus on emergency preparedness, including wildland fire mitigation, education, prevention and effective evacuation strategies. — Determine future of new town hall. Improve the quality/convenience of parking and transportation. — Conduct focus groups/citizen and non user survey assessments to probe quality and convenience issues. — Replace existing parking equipment in 2014. — Construct new Lionshead parking structure entry and skier drop off improvements in 2014. — Complete Frontage Road bike lane/shoulder widening and turn lane projects in spring 2014 in advance of CDOT overlay in summer 2014. — Implement phase III wayfinding (pedestrian blades, directories/maps and bus stop signs) in 2014. — Review parking policies regarding supply and demand, as well as operational policies and rates prior to 2014-15 season. — Determine future use of $4.3 million parking pledge from Vail Resorts. — Review loading and delivery strategy. — Complete planning phase by 2015 and construct Vail 1-70 underpass in 2016-17. — Explore additional park'nride opportunities with Eagle County. — Contribute to ECO Transit long-range planning strategies. (continued on next page) 5 12/15/2015 I11HININA111111 FOCUS AREA III - CONTINUALLY ELEVATE THE QUALITY OF THE EXPERIENCE GOAL: Deliver on the promise, "VAIL Like nothing on earth," in everything we do. (continued from prewsous page) ♦ Focus on environmental programs appropriate to our size. — Implement community -wide recycling program. — Complete actions identified in Gore Creek Water Quality Improvement Plan. — Continue ongoing stream tract enhancements. — Implement phase II energy reduction program for town facilities. — Determine public policy on future use of plastic bags. ♦ Implement cutting-edge technology to ensure competitiveness. — Complete cellular/Wi-Fi installation by fall 2014. — Update town -wide camera infrastructure platform, including new bus cameras and Vail/Lionshead Village security cameras by summer 2014. — Partner with Vail Resorts to share technology infrastructure and future strategies to enhance guest experience. — Prioritize TOV technology needs, including redesign of website, phone system upgrade, online payments, etc. ♦ Facilitate world-class recreation amenities. — Complete 18th hole relocation at Vail Golf Club and companion driving range net project. — Remodel Nordic Center/Golf Course Clubhouse. — Complete upper bench improvements at Ford Park and Amphitheater improvements (on time and on budget). — Use Ford Park Master Plan and development review process for Betty Ford Alpine Gardens Education Center to ensure facility complies with world-class standards. — Complete improvements to lower bench playground and restrooms at Ford Park. — Design and renovate Booth Creek Park. — Locate, design and create a timetable to build a permanent skatepark. ♦ Review mitigation strategies to reduce impact of 1-70. — Pursue noise wall demonstration project. — Continue sand berm project in East Vail. — Work with CDOT on maintenance and water quality issues. 12/15/2015 F-4 -"% " �, IL gr. , - •I -! w 11 IN MD 4L Nate Fristoe Office: (303) 449-6558 rrcassociates. com Town of Vail 1 12/15/15 12/15/2015 Findings from 2014 Work Session • Colorado population will grow overall, as will population in the mountain areas. • Destination Skier and Rider visitation growth presents challenges in light of demographics and will likely be increasingly weather dependent. • Summer growth will occur, especially if it is given strategic attention. • Millennials (the age cohort 35 and under, or between 18 and 35 (22% of pop.) are the future. There is a need and opportunity to better understand and plan around this group. • Transfers of wealth will occur. What will this look like for Vail? • Climate change is to be expected — creating challenges and opportunities. Town of Vail 1 12/15/15 3 12/15/2015 Findings from July 2014 Work Session • Vail is at or near the top in most competitive economic measures that were evaluated including winter skier/rider visits nationally, winter and summer occupancy, winter rate (summer is relatively weaker), sales tax recovery since 2008, etc. • Park City is identified as a notable competitive force based on size, product, proximity to a major airport and the potential for the Interconnect. There are other lessons to be learned and elements of success found in a variety of comparable communities including: Aspen/Snowmass, Whistler, Sun Valley, Breckenridge and Jackson Hole. Town of Vail 1 12/15/15 4 12/15/2015 Overview of July 15 Work Session • Air service is a concern with significant declines since 2007-08. Also, summer air service is limited and is a weakness when compared to both Aspen and Jackson Hole. • Regarding winter guest perceptions, Vail has extremely strong brand awareness and the back bowls are iconic. Ratings of the mountain and Town are generally very positive, but parking, crowding and opinions concerning cost and value require continued attention. Town of Vail 1 12/15/15 5 12/15/2015 Stalled growth in younger segments. Number of Active Snow Sports Participants by Age Cohort: 1996/97 to 2014/15 Millenials (15-33) Gen X (34-49) BB2 (50-59) BB1 (60-69) Pre -boom (70+) 3,28 5,000 4,500 •/�11 4,000 N R 3,500 0 3,09 3,000 2,500 a v 2,000 u Q O 1,500 E 3 1,000 z oo�oA �Ae %��o \ 000 00�0ti 0��0ti 0'03 0"IR 0Nl0 04R 00e 0Al00 0��00 0��tio �0�titi ���titi y��ti3 y3�tia ��\ti� ti� ti� ye ti000 ,yo do ,yo do ,yo ,yo do do ,yo ,yo do do ,yo ,yo ,yo Season 500 Town of Vail 1 12/15/15 6 12/15/2015 Average Total Number of Days Skied/Snowboarded by Cohort: 1996/97 to 2014/15 Millenials (15-33) Gen X (34-49) BB2 (50-59) BB1 (60-69) 11.0 Pre -boom (70+) TOTAL Lower levels 9.8 10.0 of 9.3 9.2 /\ 9.3 9.4 9.5 9.1 9.1 9.1 9.0 9.2 9.2 � 9.0 v 8.5 8th 8.6 8.9 9.0 c participation 8.4 8.2 8.3 8.2 c among 7.9 7.8 7.8 Ln 8.0 younger ' 7.1 7.1 segments. 6'8 6.9 6'9 6.9 0 6.6 7.0 6.5 6.4 6.3 6.2 6.3 6.3 6.2 6.1 F0 6.0 6.0 5.9 6.0 6.0 5.9 5.4 5. 5.6 5.5 5.4 5.6 5.5 5.6 5.6 5.5 6.0 > 5.2 5.2 a 5.5 5.0 5.1 5.1 5.0 4.9 5.1 5.2 5.1 5.0 9 4.8 4.8 4.7 4.8 4.9 4.0 Season Town of Vail 1 12/15/15 7 12/15/2015 Evolving Generations: .Wo Kom 4QOW loom uT Colorado 1990 ■ M i Illmni a 1 (1980-99) ■ Gen X 11965-19791 • Baby boomers � 11346-64) ■ Silent generation (1928-45) • i5reatesn generaaici n (Before 11328p IlF v 3 S 9 12 35 IF a 1 4.4 ZI 00 9t .�6 3� ¢# 4S 48 51 Sa .57 G9 63 6r;. Er3 17 15 Ya 4j 84 sr 413# AV Town of Vail 1 12/15/15 g 12/15/2015 Evolving Generations: Millennials and Gen Z are rapidly accounting for the majority of the population. Rfl.am ,•;i nen cEi,cF+�� Aim a0= . Colorado 2020 • N ext Ge rye ration � 2400+) • Ill itlen nial {1980-99} cen X (2965-1979) Baby boc rn a (1946-64) 51lent generation (1925-45) Town of Vail 1 12/15/15 9 12/15/2015 Evolving Generations: • Growing influence of Millennials and emerging Gen Z. 111111, i� -ft, i'- CRAIG BLANKENFORN /HW. V 1A,%SS0CIA7ED PRF -9S Millennials (born 1980-1995) TV ICON Hannah Horvath, "Girls" music Lady Gaga SOCIAL MEDIA Facebook WEB STAR PewDiePie, YouTube STYLE INFLUENCER Olsen twins CLOTHES American Apparel FIRST GADGET Pod 1' 4iL-. ERIC MCCANDLESS/AN Generation Z (born 1996-2010) Alex Dunphy, "Modern Family" Lorde Snapchat, Whisper Lele Pons, Vine Tavi Gevinson Shop Jeen Phone Gen Z refers to the roughly 60 million individuals who are currently age 5 to 19 years old. Town of Vail 1 12/15/15 12/15/2015 10 Evolving Generations: Dream Resort for Skiing/Snowboarding Trip by Age Group 18% 16% 1615% 21 to 24 25 to 29 30 to 35 14% There are .112% � 2% 11% resorts that loom large 00.10% 10% 9% in their s% 8r° ° psyche. % v% 6% a 6% 5/ 5% 5% 4% �° 499 4% / 0 3% 4% 2% ILI, 3% 2% 2� 1� 0% XQC Town of Vail 1 12/15/15 11 12/15/2015 Changing Household Composition: Singles and households without children will continue to grow in importance. Single perscn 13.4% Single with cnildreq 0*, -L -r non -family Single with children 1960 Living Arrangements 2010 e�u+rw,.r�aevptw�euarre.� n.rui.•-.rm..�ral�,ce.r.�.��y. 2050 projections S rig e re son 29.1% Marriad 43.2% Town of Vail 1 12/15/15 12 12/15/2015 Challenging International Markets: Short-term challenges in select international markets. Curren cy depri at ion res. $US i n 201 China India United Kingdom Chile Canada Argentina Me iso Japan Eurozone Austro Iia Turkey B razl1 Russia Venezuela Souroe: Oxford Economics Town of Vail 1 12/15/15 12/15/2015 13 Forecast ofInternationaltothe thousandsEstimates in UnitedStatesi■ i OriginCountries Rank Visitor % % % % % % % Order Origin Actual Change Forecast Change Forecast Change Forecast Change Forecast Change Forecast Change Forecast Change Change Change CAGB 2014 Country 2414 14/13 2015 15/14 2016 16/15 2017 17/161 2018 18/17 2019 19/18 2020 '20/19 20/14 201/14 20/14 Grand Total 75,011 7.2% 75,334 0.4% 77,280 2.6% 30,186 3.R% R3+565 4.2% 86,860 33% 90,257 3.9% 15,256 20% 3.1% 1 Canada 23,003 -2% 21,163 -8-95 20,951 -1% 21,370 2% 22,225 4% 23.114 4% 23,1307 3% 804 3% 0.6% 2 Mexico 17,070 17% 17,923 5% 15.461 3% 19,199 4% 19,967 4% 20.566 3% 21,183 3 4.114 24% 3.7% overseas' 34,938 9% 36,248 4% 37,868 4% 39,6161 5% 41,372 4% 43,179 4% 451275 5% 14,338 30% 4.A% 3 United Kingdon,- 4,149 8% 4r440 7% 4,617 4% 4,709 2% 4,757 1% 4,852 2% 4,949 2% 840 1996 3-0% 4 Japan* 3,520 -34 3,548 -2% 3,512 -1% 3,547 1% 3,583 1% 3,619 1% 3,555 1% 35 1% 0.2% 5 Brazil 2.264 10% 2,355 4% 2,284 -3% 2,352 3% 2,423 3% 2,544 5% 2,671 5% 407 18% 2.8% 6 China' 2,190 21% 2562 17% 2,972 16% 3r418 15% 3,930 15% 4,441 13% 5,019 13% 2,829 129% 14.8% 7 Germany* 2,056 7 2.118 3% 2,161 2% 2,204 2% 2,248 2% 2,270 1% 2.293 1% 237 12% 1.8% 8 France' 1,658 10% lr642 -1% 1,675 2% 1,708 2% 1,759 3% lr830 4% 1.903 4% 245 15 2.3% 9 South Korea' 1.460 7% 1,654 14% 1,748 5% lr8l7 4% 1,872 3% 1,928 3% 1,986 3% 526 36% S-3% 10 Australia* 1.304 8% 1369 5% lr414 3% 1r453 3% 1511 4% 1,571 4% 1.650 5% 346 27% 4.0% 11 Italy* 964 15% 954 --% 973 2% 983 1% 1,012 3% 1.043 3% 1.074 3% 114 11% 1.8% 12 India 962 12% lr087 13% lr1E3 796 lr221 5% lr283 5% 1347 5% 1.414 5% 452 47% 6.6% 13 Colombia 881 18% 890 1% 908 2% 944 4% 991 5% 1.051 5% 1.103 5% 222 2S% 3..8% 14 Spain` 708 14% 743 5% 758. 2% 791 3% 795 2% 812 2% 829 2% 12.1 17% 2.7% 15 Argentina 685 -D% 616 --0% 585 -596 574 574 0% S80 1% 585 1% -34 -15% -2.6% i6 Netherlands" 642 9% 655 2% 669 2% 682 2% 688 1% 695 1% 702 1% 610 9% 1.5% 17 Venezuela 616 ".: S05 -.396 480 -596 461 -4% 4S5 5e 4S2 _rs 461 2% -155 -2S% -4.7% 18 Sweden* 552 16% 591 7% 614 +4% 133 3% 652 3% 671 3% 691 3% 139 25% 3.8% 19 Switzerland* Soil 611 515 3% 525 2% 530 1% 541 2% 552 2% 563 2% 63 135{ 2.0% 20 Taiwan* 414 8;'1 447 9% 474 6'%. 499 5% 523 551, 549 5% 575 5% 162 39% 5.7% * Note, 2014 arrivals have been reprocessed and now include about 500r0€i0 previously omitted travelers for whom country of residence information is not available. Country of citizenship was used as a proxy for country of residence. Countries most impacted by this reprocessing were United Kingdom and Germany. CA -GR = Compound Annual Growth Rate, the average annual rate of growth over the forecast periodr including compounded growth. Overseas includes all countries except Canada & Mexico_ Sources, U.S_ department of Commerce, International Trade Administrationr National Travel and Tourism Office; 'Statistics Canada; Banco de Mexico_ Goober 2015. Town of Vail 1 12/15/15 14 12/15/2015 I-70: • Continued diminished experience for both destination and day visitors. Du,eranl — 7p U� 6. Qomont � Aerad ` E Irf r f � I'daha . ffiN 1�3f Springa Mt E�ano-� Idaho Sprhrpn Photo credit; c Town of Vail 1 12/15/15 15 12/15/2015 Challenge in Staffing: • Tight labor market and evolving perceptions of attractiveness of traditional ski jobs. Add to that a housing shortage and you have a severe staffing issue. 14.0 12.0 10.0 v T T a 8.0% E v C 7 y 6.0% u v d 4.0 2.0 Monthly Unemployment Rates by Select Colorado Counties: September 2007 to September 2015 Eagle County Grand County Pitkin County Routt County Summit County 0.0% n n W W 00 00 01 Ol Ol Ol O O O O .--I N N a --I N N N N M M M M V V V V V1 V1 V1 O O O O O O O O O O N N N N H N N N N N N N e -I N N N N N eV N N H N Month and Year: Town of Vail 1 12/15/15 16 12/15/2015 - -I Nm4,., AL�j A I OLD P4 STOUTkeb rod o` F I foe liNs VHIT ALF- whlske� PAL -E ALS GIML% ILI The Evolution of Public Spaces: • From "store" to "outpost" and gathering place. LI Town of Vail 1 12/15/15 18 12/15/2015 Evolving Technology: • Rapidly emerging technologies. 1111,11, vow l Town of Vail 1 12/15/15 12/15/2015 19 Evolving Technology: • The theme of using technology to utilize unused capacity. '� PARKPLUS 0iij rift, HIGH DENSITY VEHICLE STORAGE Town of Vail 1 12/15/15 20 12/15/2015 The Need for Reinvention: • The race to create new on -mountain experiences. JUPITERPARK CITY IIJPI TER PEAK - y VLA r 195 kAN Til .1rk " - NINETY NINE 9R - i ���I THERE IS 4h��LY SNE., w1wS�f Tu'ju y9 ,.. I,� r+lil . :i` ,..1,. 10 "lo, -.*h. r�..n ... ..: } I � r I I r df I �� ply � ;Y�rl i r pill O ,e,� q hl k YF i1 ''i 11 I YN 1 1' f it ,r'yll rlr '- ,.rf ,� ..,` �' 11 i;1r f l I rk?11I I�'+°V ,}E JAk' d� 1 ��.,�+1✓L l 1 M� �, N n iha.,gl .,0 . 4 5 �Ia, a,r;,,. t•f !k t" /;j ,Aqe �+bc t`v.�,, z'�`.:'.r+r1. ,, ,h MURROLKP€MK # y�yP -•qN`• �'�Nrl'. f- Id At ���11I Ap §i9i, �r .,� Jlc*lri 8 , "T `�: NM' X41 ` "'c •,. .0 ,r I� '�t� e r ti'. >.. 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IJrI,.- `' n`T ^!) c, - R(- 24 24 27 i Y d 3 Y 'O Y Y y Y >. Y O Y d Y >. Y >% >G= C Y Y Y C C C C C +r C •� C I.f. LL Ll. I.I. LI. •L I.f. O .Ncc LL LI. LL I.f. Y. Li. L I.f. Ll. I.f. ' 01 n O N r 0 ~ N �_ y L 0 w Z C C v- d C C 01 LL N N fA 0 E J l4 O d 0 i yO L 0 0y N N V Q Y co 41 t6 Q J t to t a 12/1`x/2015 Y d 3 SKI Magazine Average Resort Satisfaction Ratings l U'1 x/'15 2015/16 SKI Magazine Average Resort Satisfaction Ratings - Top 20 Resorts 10 9 •1 • ® ® • 8 m 7 cc 0 0 6 m Ln 0 5 ■ Whistler-Blackcomb, BC ■ Beaver Creek, CO Sun Valley, ID Park City, UT < F! Deer Vallev. UT Sunshine Villaae. ALB 4 3 2 1 �_ N M i1 y L 0 0 V „ C = LD _� .a 0 r� i > 0 (D L R d d J ami LLm H V 0 0 O Q•� d C cn ° t z 3 Com) U +r-+ U 0 c in 1 7.7 6.3 �_ N M i1 y L 0 0 V „ C = LD _� .a 0 r� i > 0 (D L R a :+ > ami LLm O H o C t J Com) LL +r-+ y in 1 = o a m 12/15/2015 � 6.3 Vail Town Council Action Plan 0 rowN of VAIL Our Mission - Grow a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. Town of Vail 1 12/15/15 32 12/15/2015 Vail Town Council Action Plan GOAL - Grow a vibrant and diverse economy that keeps us at the forefront of our resort competitors for the long-term with continued opportunities for private and public investment and philanthropy. Town of Vail 1 12/15/15 12/15/2015 33 Key Conclusions from Town Council • The World's most connected resort • Expand the vacation experience through technology • Identify needs of the next generation • New facilities to support multi -day entertainment events and "iconic activities" • Maximize natural resources • Encourage continuous updating and maintenance of existing facilities and properties Town of Vail 1 12/15/15 34 12/15/2015 Technology — Vail becomes a thoroughly "connected" community • Continue to upgrade phone and digital services throughout the valley. • Use best available technology to enhance communications with guests and residents. Build on emerging technology and take full advantage of advances gained through the World Championships. Additionally, look to enhanced signage; and up to the minute and state of the art information systems regarding transportation and parking, lines/crowding (in town and on the mountain); and other conditions and events to enhance the experience. • Recognize that Vail Resorts is a leader in using technology to communicate with guests. Leverage that reputation and other available opportunities (the GoPro name, etc.) to build the idea that Vail is "tech easy" — Millennials expect and value it. Town of Vail 1 12/15/15 35 12/15/2015 A Seamless Guest Experience — Excellence in all respects • Customer Service • Parking and Transportation (in town, from the airports and on 1-70) • Communications — (See above reference to using technology to drive communications.) Starting in advance of the visit (trip planning, road conditions, etc. and carrying through the entire visit) enhanced communications with guests and residents may be used for continuous improvement of the experience. • Attention to conditions of crowding and lines • Perception of value • Continue to track the opinions of year-round and seasonal residents (using the Community Survey and other sources); "excellent" ratings are the goal. Town of Vail 1 12/15/15 36 12/15/2015 Physical improvements • Zoning and other regulatory changes • Continue to improve the overall residential housing stock and lodging product, both in function and appearance • Consider design enhancements and physical improvements to address the desires and demand from the millennial generation — make best use of scarce land • Recognize that workforce housing (middle income) remains an important concern, especially among younger members of the community • Provide enhanced places to gather (plazas, concert venues, meeting spaces, etc.) • Continue to develop the trail system for pedestrians and bikes. Maps, signage and other branded tools can enhance Vail Is reputation for trails. • Protect and maximize natural resources. Green is expected, especially by the millennial generation. Town of Vail 1 12/15/15 37 12/15/2015 Leadership • Looking to the future, encourage involvement and recruitment from a more diverse and younger aged resident group • Encourage new types of training and involvement to cultivate future leaders • Look for new and better ways to communicate with the younger residents. Recognize that they are the heavy users of social media — continue to build the Town's presence in this area as a bridge to the future. • In keeping with the Vail Council's goal for philanthropic participation, work to expand the trust, relationships and economic support from all of Vail's stakeholders — residents, part-time residents, guests and institutions to create amenities that fulfill long-term economic goals. Town of Vail 1 12/15/15 38 12/15/2015 Broaden the Sustainable Economy • Continue to work with the Vail Valley Medical Center to develop a functional plan that meets corporate and community objectives. • Work to expand the Eagle Airport in terms of capacity and number of domestic flights in summer and winter. • Analyze the potential for "Ione eagles" as a component of economic growth and stability. • Consider town -owned space for non -profits or other groups that could share facilities. • Pay attention to the health of the retail community. Shopping is a vital part of the guest experience and it can't be taken for granted. • The tourism -based economy merits attention as well. Working with Vail to take advantage of synergies, segments such as international guests, Millennials and summer visitation can provide avenues for growth. Town of Vail 1 12/15/15 39 12/15/2015 Events • Continue to evaluate the current mix of events and look to strategically enhance the offerings. Give attention to events that serve multiple purposes including reinforcing Vail's brand, reaching out to Generations X and Y, filling beds midweek, etc. Town of Vail 1 12/15/15 40 12/15/2015 Town Council Brainstorming • Thoughts? Key Takeaways? • Do the previously identified Focus Areas continue to be relevant? • What's Important? • What's Missing? • What are the Themes? Town of Vail 1 12/15/15 41 12/15/2015 ow TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: PEC/DRB Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: December 2, 2015 DRB Meeting Agenda December 14, 2015 PEC Meeting Results 12/15/2015 rowN of va MEMBERS PRESENT MAIN AGENDA DESIGN REVIEW BOARD AGENDA PUBLIC MEETING December 2, 2015 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 1. Retrospective on 2015 MEMBERS ABSENT 3:OOpm ■ Past Design Review Board and Staff Decisions — What worked out well? What decisions did we not like? What needs improvement? ■ Training and Resources — What resources does the Design Review Board need from staff or the Town of Vail to be successful? ■ Tours and Site Visits — Are there places or projects we could visit together that would helps us learn about good and bad design? • Code Issues — What sections of our current codes are working well? Which need improvement? ■ Community Design & Character Changes — What is happening in the community or the world that could threaten our community design character? ■ Design Review Guidelines Photograph Appendix ■ Design Review Board Checklist ■ Roles and Responsibilities of the Town of Vail Boards STAFF APPROVALS Wall Street Commercial LLC DRB150317 Chris Final review of an exterior alteration (sign program) 225 Wall Street/Lot B & C, Block 5C, Vail Village Filing 1 Applicant: Wall Street Commercial LLC, represented by Suman Architects Lion's Ridge Apartment Homes DRB150532 Jonathan Final review of a sign (parking) 1265 North Frontage Road West/Lot 2, Timber Ridge Subdivision Applicant: Lion's Ridge Apartment Homes, represented by Corum Real Estate Maio Residence DRB150533 Jonathan Final review of an exterior alteration (windows/doors) 1486 Buffehr Creek Road/Parcel A, Lion's Ridge Filing 2 Applicant: Elizabeth Maio 10th Mountain Whiskey & Spirit Company DRB150534 Jonathan Page 1 12/15/2015 Final review of a sign (business ID) 227 Bridge Street/Lot B — D, Block 5B, Vail Village Filing 1 Applicant: 10th Mountain Whiskey & Spirit Company, represented by Christian Avignon Engel & Volkers DRB150535 Jonathan Final review of sign application (business ID) 122 East Meadow Drive/Lot K, Block 5E, Vail Village Filing 1 Applicant: Engel & Volkers, represented by Josh Lautenberg Engel & Volkers DRB150536 Jonathan Final review of sign application (business ID) 242 East Meadow Drive/Lot B, Block 5E, Vail Village Filing 1 Applicant: Engel & Volkers, represented by Josh Lautenberg Grey Salt DRB150537 Jonathan Final review of a sign application (business ID) 141 East Meadow Drive/Lot P, Block 5D, Vail Village Filing 1 Applicant: Grey Salt, represented by Stacey Sapp Guth Residence OTC15-0067 Jonathan Final review of an exterior alteration (roof) 4551 Streamside Circle/Lot 18, Bighorn 4th Addition Applicant: Todd Guth, represented by Snowcap Roofing The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Page 2 12/15/2015 0 PLANNING AND ENVIRONMENTAL COMMISSION TOWN Of Mi. December 14, 2015, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 Call to Order — Members Present: Brian Gillette, John Ryan Lockman, Henry Pratt, Kirk Hansen Members Absent: Webb Martin, John Rediker Chair Pratt indicated that item #4 (Religious Institutions) and 5 (Strategic Plan for Water Quality Improvements on Gore Creek) on the agenda are asked to be changed in the order on the agenda to accommodate Scott Todd, Golf Course Superintendent . The Commission agreed to make this change. 2. A request for the review of a conditional use permit, pursuant to Section 12-713-3, Permitted and Conditional Uses; First Floor or Street Level, Vail Town Code, in accordance with the provisions of Chapter 12-16, Conditional Uses, Vail Town Code, to allow for an outdoor patio located at 278 Hanson Ranch Road (Crespelle Restaurant)/Lots A -C, Block 2, Vail Village Filing 1, and setting forth details in regard thereto. (PEC150033) Applicant: 104-6 LLC, represented by Drew Riley Planner: Jonathan Spence Mr. Spence introduced the application. Rehabilitation is proposed of a former clothing store into a restaurant. An outdoor patio is proposed, mostly on town owned property. The layout of the patio was discussed. The Public Works and Fire departments have reviewed the application. The barrier for the patio will be removed each night to provide access to the trash area. Hansen- What is typical lease rate for these patios on Town property? Spence — About $6 per square foot. Applicant — No presentation Public Comment Russell Shay, owner of next door space - If I have problems with the seating encroaching into my store. What is my recourse or process to fix this issue? Spence — Barrier location is fixed and should not change over time. If there are problems, contact Town staff. Sasha Gross, Operator of the ski lockers next door - Seating looks like they are right in front of the door to my space (locker rooms). Post and trash cans look to block access to my door. Applicant, Mark Hollenbeck, General Contractor — Distance to column is 5' 8". Appears to us that there is plenty of room for access. Gross — Can't block the access to my door. You would not block access to Surefoot, why would you block access to my store? Dave Segerdahl, one of the owners of Crespelle - We gave paperwork to the building manager, John. He told us we did not have any arguments. We are happy to address these issues. Gross — We have owned the space for 30 years, this is the first time this has happened. People walking toward our door up Bridge Street will have their access to our door blocked. 12/15/2015 Segerdahl — We are happy to work with the neighbors. Close the public comment Action: Table to December 28, 2015 Motion: Gillette Second: Hansen Vote: 4-0-0 A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of 2308 Garmisch Drive, Lots 15-A through 15-E, Garmisch Townhouses, from Two -Family Primary/Secondary District to Medium Density Multiple -Family District, located at 2308 Garmisch Drive, Lot 15, Block G, Vail das Schone Filing 2, and setting forth details in regard thereto. (PEC150034) Applicant: Garmisch Townhomes, represented by Triumph Development Planner: Jonathan Spence Mr. Spence introduced the application — Property was built in 1976 — 1977, annexed in 1986, zoned as Two -Family Primary / Secondary does not conform to built property. As a result, no improvements or additions have been allowed. Future Land Use Map for this area shows the project in Medium Density Residential area, in contrast to Low Density Residential in other areas. Proposal is in conformance with the Future Land Use Map. Staff recommends approval of this request. Gillette — Chart showing setbacks, property is non -conforming. Are they redeveloping the eastern -most unit? Spence - There is a possibility of an addition to that unit. All future development would need to meet development standards. Pratt — Why would this be MDMF (Medium Density Multiple Family) and not LDMF (Low Density Multiple Family)? It would be much more GRFA (Gross Residential Floor Area), but LDMF would be same setbacks, but less GFRA. Spence — GRFA is one of the limiting factors. Off the top of my head I cannot point to a building in LDMF (that is conforming.) Applicant Mike Foster — We did this due to the added square footage. Due to the pie shape of the lot, it allows about 1,400 square feet of additional GRFA. Side setback and topography will also be limiting factors. That is one of the reasons we requested MDMF. Western setback is about 5 feet from property line. Spence — Internal lot lines would not be considered for setback purposes. Hansen — What is to prevent redevelopment to build 10 units on this site? Spence — Parking may limit the redevelopment Public Comment: None Gillette — I am curious on the alternatives to this zoning as requested. Would like to know if one district is better than another. Spence — Townhouse zoning is specific to those properties in Vail Village. LDMF or MDMF are really the only options. Pratt- Only difference is GRFA and units per acre. Gillette — If they built out, would they have enough parking? 12/15/2015 Spence — It would be challenging to meet the parking requirements. Mike Foster — 4500 square foot increase would be shared among the existing townhomes. Gillette — Do you have room for parking to build out the 1400 square feet? Foster — Yes, we do. There will be no common elements. There is no HOA. Spence — LDMF is behind Breakaway West. Sandstone is Low Density Pratt — Reviewed the allowed density and GRFA in LDMF and MDMF zones. Setbacks and Height are the same. Site coverage is different. Hansen — Staff write up was good. I can see why you are proposing these changes. Proposal seems to better support the development than existing zoning. Lockman — Surrounding development appears to be medium density. Spence — One of our tasks is to review developments that are nonconforming with their zoning. Lockman — There are a lot of properties in town that do not match their zoning. Pratt — My concern is that someone will buy all 5 units and redevelopment the site as 12 units. My question is if MDMF vs LDMF are appropriate. Foster- Difference in GRFA is about 1000 sf per unit. Gillette — If that parcel is built out, it would be inappropriate for that neighborhood. Pratt — Does a 500 square foot addition or a 1200 square foot addition meet the Town's goals? My fear is that someone will develop the whole site and we would see 12 units and not 5 units. Gillette — This lot is by far the largest. Even with the extra lot size, we get only 500 square feet more GRFA. Foster — If applicant wants to take advantage of this, they need to build down the hill. Action: Recommend Approval to Vail Town Council Motion: Hansen Second: Lockman Vote: 3-1-0 Gillette opposed. 4. A request for a recommendation to the Vail Town Council to allow for a zoning code amendment pursuant to section 12-3-7, Amendment, Vail Town Code, to allow for Religious Institutions as a Conditional Use in all zone districts except the Heavy Service (HS) District, and setting forth details in regard thereto. (PEC 150030) Applicant: Town of Vail Planner: Chris Neubecker Mr. Neubecker walked the Commission through the staff report and what is being proposed. Religious Institutions would be added as a conditional use in 11 zone districts. Chris discussed the changes incorporated following the previous PEC meeting. Gillette -Which of these districts currently allow similar uses (such as meeting rooms, etc.)? Neubecker-We coordinated the uses so that Religious Institutions would follow the same zoning as meeting rooms in all the zone districts where proposed. Gillette -Why didn't we just incorporate the religious use into the definition of other uses, such as meeting rooms? 12/15/2015 Neubecker — We considered it, but the parking demand is different. Gillette -The parking demands don't seem all that different. Neubecker -In Vail the parking requirement for religious uses is set by the PEC while meeting rooms are listed by square feet of seating floor area. Other communities have different parking requirements for meeting rooms vs religious uses. How many people arrive per vehicle may be the difference. Gillette -If we delete religious uses and add them to the definition to conference rooms and meeting rooms, we would be done. We should look at the parking generated by the existing chapel. Neubecker-If we are ok with the parking, then perhaps we can go that route. We have aligned the uses to be compliant with RUILPA (Religious Land Use and Institutionalized Persons Act). This is also consistent with the Town's vertical zoning aspect. Dominic Mauriello, Applicant - What has been proposed aligns with what we had proposed originally. What is proposed today will allow religious uses to incorporate into existing buildings. I support keeping the uses distinct because of how varied religious uses are. I like the ability for an applicant to propose a parking rate. I support recommending to Town Council this amendment. Gillette- Still supports simplifying it. Would like to get rid of religious uses and incorporate them into the definitions of convention center, meeting room, conference space and theater. Hansen -Does see a significant difference in parking requirements. Respects staff's approach. Would support staff's recommendation. Lockman -Supports staff's approach. Was concerned about the residential neighborhoods but supports the approach now taken. Pratt -Can understand Gillette's intent but believes in the Town of Vail that meeting rooms and conference space demands are generally driven internally and not externally. Recognizes the variables in religious uses and supports keeping them separate. Gillette -We should consider how we might be in violation with RLUIPA by setting the parking requirement. Pratt- The meeting room parking requirement is quite strict and what we are proposing is less discriminating than applying the meeting room or theater requirements. Mauriello - Does not think what is proposed will be problematic with RLUIPA. Action: Recommend Approval to Vail Town Council Motion: Lockman Second: Hansen Vote: 3-1-0 Gillette opposed. A request for a recommendation to the Vail Town Council for the adoption of the Strategic Plan for Water Quality Improvements on Gore Creek. (PEC150027) Applicant: Town of Vail Planner: Kristen Bertuglia Environmental Manager Kristen Bertuglia introduced the project and that the focus of this meeting will be on the best management practices of the Vail Golf Course with respect to water quality (application of pesticides, buffer zones, etc). 12/15/2015 Scott Todd, Golf Course Superintendent, walked the commission through a PowerPoint presentation on the current practices employed at the Golf Course. Gillette -Are there any opportunities to increase the size of the pond and stream buffers? Todd -Always a balancing act between course playability and water quality. Hansen -How is the tree spraying done? Todd- We contract out and treat those trees near water with direct trunk spraying. Continued the presentation including water and soil testing. Pratt -What percent of the town water supply is generated by the wells at the golf course? Todd- Not entirely sure. Described where the existing wells are located. Pratt -Is the majority coming from the golf course wells? Greg Hall, Public Works Director -About half (three). Pratt -Is there a difference in water quality between the golf course wells and other wells? Bertuglia - The surface water testing differ all along Gore Creek, even though the entirety of the Creek is listed as impaired under the 303(d) list. The Eagle River Water and Sanitation District tests for drinking water quality standards and could report on those results, but I do not believe there are any drops in drinking water quality. Hansen- Who is doing the testing and what is being tested? Bertuglia-There are a lot of organizations testing the waters including the town, water district, state and federal. The testing information is shared and work has been done to centralize a database. Gillette- Did the consultants (Lotic) provide any recommendations related to the golf course? Bertuglia - Yes, as in many areas throughout town they recommended increased buffers zones and attention to application of pesticides. Gillette- We should look at the buffer zones that do not meet the recommended 25 feet and then analyze on how it would affect play. Todd - If you find a problem then yes, let's extend the buffers but if a problem hasn't been identified then there may not be a need to extend the buffers. I would like to understand the basis for the recommendation. Gillette- Is there a question as to what is being tested? Are they testing for the actual fertilizers used? Bertuglia -The recommendations are as a result of testing for macro invertebrate levels, not drinking water standards as the testing is different. Todd- We do not analyze based on the bugs but rather the drinking water standards. Gillette -Does the course use pesticides? Todd -Yes (pesticides are a catch all term — it covers herbicides, insecticides, fungicides, etc.) Pratt- Do you test for the heavy metals and the like, similar to the water district testing? 12/15/2015 Todd -Discussed their testing protocol and how pesticides are applied. Mostly test for nutrients (phosphorus, pH, ammonia) Gillette- Does it make sense to get coordination around the testing? Bertuglia -Yes. Agrees that perception may not be accurate related to the Golf Course's effect on water quality. Gillette -Do other organizations certify golf courses besides Audubon International? Todd- Audubon is the major one and the only one he is aware of. He also discussed trends in the industry related to environmental health as having gotten much better over time. Hansen -How are hard surfaced (impervious) areas addressed? Todd-Hardscapes include the cart paths or the main parking lot. Take care in the adjustment of the sprinklers to keep the water off of the hardscape. Greg Hall -New parking lot is designed with water quality in mind. Public Comment Jim Lamont -Need coordination in testing, especially ground water contamination. More testing should provide more answers. Lockman -Strongly agree that we need to coordinate testing. Understands the complexities of the golf course (playability). Hansen -Impressed with the environmental stewardship of the golf course. Supports testing coordination. Gillette -Impressed with the work the course has done. Supports looking at testing and determining what the problems are and where they are located. Pratt -Thankful for the presentation. Supports looking at the well zones as far as contamination. Supports testing related to drinking water and the bugs. Bertuglia -For clarification, when referring to coordination, is there a data set to provide in advance of the plan adoption or would the Commissioners prefer to see a high priority action item identified that calls for data coordination and more accessibility (public or otherwise)? Pratt -A lot of organizations are testing. Why can't there be just one testing group? Bertuglia - USGS, USFS, ERWSD, Eagle River Watershed Council, Town, EPA, all have different mandates for testing, different funding sources as well. Agree we could demonstrate the data/coordinate it better. Gillette- We do not need the results of the testing but the action item should be about coordinating the testing. Hansen -Would like to see all the data. Bertuglia -We will share what we have and also present an action item. Action: Table to January 11, 2016 Motion: Lockman Second: Gillette Vote: 4-0-0 12/15/2015 6. A request for a final recommendation to the Vail Town Council of a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the former Cascade Village Theater and Colorado Mountain College property to include 14 dwelling units, one (1) onsite Employee Housing Unit and the preservation 4,087 square feet of existing commercial, retail and office space, located at 1310 Westhaven Drive/Cascade Village, and setting forth details in regard thereto. This project was previously approved most recently in 2007 and expired on June 1, 2015. (PEC150014) Table to January 25, 2016 Applicant: Ultimate Cascade LLC, represented by Mauriello Planning Group Planner: Jonathan Spence Action: Table to January 25, 2016 Motion: Gillette Second: Hansen Vote: 4-0-0 7. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code, to allow for the future development of Employee Housing Units on the Chamonix parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC150019) Table to December 28, 2015 Applicant: Town of Vail Community Development Department Planner: George Ruther Action: Table to December 28, 2015 Motion: Gillette Second: Hansen Vote: 4-0-0 8. Approval of Minutes November 23, 2015 PEC Meeting Results Action: Table to December 28, 2015 Motion: Hansen Second: Gillette Vote: 4-0-0 9. Informational Update parking. Mr. Spence provided Commissioner Pratt with requested information concerning on -street 10. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. 12/15/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: DestiMetrics Update -- Joint Meeting with Vail Economic Advisory Council PRESENTER(S): Ralf Garrison, DestiMetrics ACTION REQUESTED OF COUNCIL: Listen to the presentation and direct any questions to the DestiMetrics representative. BACKGROUND: Ralf Garrison will give an update on market conditions in the mountain resort industry to the Town Council, Vail Economic Advisory Council and the community. He will also review the final Vail Transient Inventory Report which was conducted June — August 2015 with preliminary results in October and these final results in December, reporting units available for short term rental in the Vail area, including rent -by -owner units and how the inventory has changed from 2009 and 2011. ATTACHMENTS: Mountain Travel Market Update 12/15/2015 TOWN OFVAIL � Memorandum To: Town Council and Vail Economic Advisory Council From: Ralf Garrison, DestiMetrics Date: December 15, 2015 Subject: Mountain Travel Market Update and Vail Transient Inventory Report I. BACKGROUND Ralf Garrison will give an update on market conditions in the mountain resort industry to the Town Council, Vail Economic Advisory Council and the community. He will also review the final Vail Transient Inventory Report which was conducted June — August 2015 with preliminary results in October and these final results in December, reporting units available for short term rental in the Vail area, including rent -by -owner units and how the inventory has changed from 2009 and 2011. ACTION REQUESTED OF COUNCIL Listen to the presentation and direct any questions to the DestiMetrics representative. ATTACHMENTS DestiMetrics Update 121515 Vail Transient Inventory Report 2015 12/15/2015 Vail Town Council Vail Economic Advisory Council DestiMetricsLU Resort Ince l gence. Quarterly Market/Research Report: - Orientation/History - Econometrics - Summer Review, Winter Outlook -Transient Inventory Study Synopsys Data as of Oct. 31, 2015 Ralf Garrison Index DestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 2 Who we are... DestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 MTNWEST STAY . Aspen • Avon, Colorado '0 • Breckenridge A Big Sky Av©f-1 coLoRkoo • Beaver Creek Si • Copper • Gunnison/Crested Butte VISIT • Keystone • Mt Bachelor • Mammoth Lakes • Jackson Hole • North Lake Tahoe S' TEAK • Snowmass C'H.i.M SCR f • Steamboat • Park City Area • Summit County, CO j`{ `` Telluride • Vail • Winter Park S WA1 L ASPENe/N rowm of va UEORU4*k -+ A4 rc valley PRRT17ERSHIP' 5N'DW5P'QRT5 INDUSTRIES AMERICA ESTINATION /uaf HOTELS &, RE_SOF7S DEMAND SUPPLY Call Center `tel QI= T TRANSPORT Vail Property Participation info(aDestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 DestiMetrics" 303-722-7346 7 24 Data Submitting Properties DestiMetrics„ info@DestiMetrics.com I www.DestiMetrics.com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 $ Vail's DMX Participation DestiMetrics". CURRENT VAIL PRODUCTS OTHER PRODUCTS/SVCS info@DestiMetrics.com I www.DestiMetrics.com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 Index DestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 10 011101MAIZ11914% • Consistent Economic Recovery since 2009 • ..."Rising Tide" for Discretionary Spending • All Key Indicators have been positive • But Recent Volatility is of concern • Specifically: • Slowing Growth Globally • Geo -Political Uncertainty/Terrorism • Strong Dollar is International Headwind • Low Oil/Fuel is Good and Bad : Future: Uncertain —Warrants Attention Econometrics 120 110 v" 100 ' 90 80 d N d R ' 60 0 m c E 50 ca 40 m L >, 30 a� ca fC 20 10 0 1 Consumer Confidence Index January 2007 - November 2015 Monthly Values, 6 -Month Aggregate Average and 12 Month Moving Average Average 6 mo —*—Consumer Confidence Index (Conference Board) 12 per. Mov. Avg. (Consumer Confidence Index (Conference Board)) - 1\- 1 ` � ♦� ��♦ 1 �♦ mai' � ��� i DestiMetrics" 12 dao info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 I 303-722-7346 12 Econometrics: CCI: 2014- 2015 Growth slows, 105 103 101 99 97 k 95 c 93 91 89 87 85 Volatility Rises..... DestiMetrics" Consumer Confidence Index 2014/15 Month info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 I 303-722-7346 13 Econometrics Sep 2014: $0.92 USD $1 CAD = Sep 2015: $0.7s i icn $1 CAD = Sep 2014: $1.30 USD DestiMetrics" €1 EUR = Sep 2015: €1 EUR ti in 114;D +18% u info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 Index DestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 15 Industry: Summer Benchmarking Index oest;nnetr;cs ". Industry Summer Performance: 2008 - 2014 vs 2007 Industry % Chg Occ. Rate vs 2007 Industry % Change ADR vs 2007 Industry % Change Revenue vs 2007 70.0% 60.0% 50.0% 57.3% 40.0% 30.0% 20.0% 10.0% 0.0% -10.0% -20.0% -30.0% 2007 '08 vs '07 '09 vs '07 '10 vs '07 info@DestiMetrics.com I www.DestiMetrics_com 26.8% '11 vs '07 '12 vs '07 13 VS '07 14 VS '07 15 VS '07 X78 S Franklin St. Denver, CO 80209 1 303-722-7346 16 Vail: Summer Benchmarking Index oest;nnetr;cs ". 70.0% 60.0% 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% -10.0% -20.0% -30.0% Vail Summer Performance: 2008 - 2014 vs 2007 Vail % Chg Occ. Rate vs 2007 Vail % Change ADR vs 2007 Vail % Change Revenue vs 2007 13.3% 2007 '08 vs '07 '09 vs '07 '10 vs '07 '11 vs '07 '12 vs '07 13 VS '07 14 VS '07 15 VS '07 info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 17 Summer 2015 May - October DestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 18 2015 YTD vs. 2014 YTD as of 10/31 (22 properties) T 2015 - as of 10/31/15 (22 properties included) t 2014 - as of 10/31/14 (22 properties included) U'i Ol N W W O Ol F, N N N 00 N U l W O h' 00 U'i N l0 N l0 N Ui O �l N UJ h, D v v ` T r D r cis — c q D D C aU ou c c c N N T N p c� O 0 O O O F, N v, N oda ou ou � Ln U, u, Ui N F v, I � v, u, u, Date (Gridlines Aligned w th Saturcrays) u, `� v, Ln Ln Ln Ln of N W Ol F, N N 4_1� N 00 N N Up N W h, N W 00 TT N l0 N l0 Ol p O �l h, D D cis � c D D D ID N N N O O O O < < v v v N aU oou c c c F, N Un N da ou ouIL Ln Ln U-1 Date (Gridlines Aligned w th Saturcrays) `n Ln `n Ln Un Un LIn Index DestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 21 "Industry:" Winter Benchmarking Index 'L Industry % Chg Occ. Rate vs 2007/08 Industry % Chg ADR vs 2007/08 DestiMetrics" Industry % Chg Revenue vs 2007/08 40.0% 30.0% 20.0% 10.0% 0.0�*O------------------------------------------------------------ -10.0% -20.0% -30.0% 07/08 '08/09 vs '07/08 '09/10 vs '07/08 '10/11/vs 07/08 '11/12 vs 07/08 '12/13 vs '07/08 13/14 vs '07/08 14/15 vs '07/08 info@DestiMetrics.com i www.DestiMetrics.com I 678 S Franklin St. Dei -ever-, CQ 80209 1 )03-722-7346 22 Vail: Winter Benchmarking Index DestiMetrics" Vail Winter Performance: 2008/09 - 2014/15 vs 2007/08 Benchmark Vail % Chg Occ. Rate vs 2007/08 Vail % Chg ADR vs 2007/08 Vail % Chg Revenue vs 2007/08 40.0% 30.0% 20.0% 10.0% O.OI— — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — -10.0% -20.0% -30.0% '07/08 '08/09 vs '07/08 '09/10 vs'07/08 '10/11/vs 07/08 '11/12 vs 07/08 '12/13 vs '07/08 13/14 vs'07/08 14/15 vs '07/08 info@DestiMetrics.com i www.DestiMetrics.com i 678 S Franklin St. Denver, C080209 i 303-722-73+6 M? 7ccunancv OTH 100% 80% -4% A, a 60 % -3% On The Books -5% 76°a1 176% 1% Li �. 57°0 I 58% -8% w U I n � n 4 6°a I 40% -11% -10% 41% 38°0 35% 34% 1°0 310 22% 23% I I 1 1 -19% 8ro I 0% Nov 15 Dec'15 jan'16 Feb'16 Mar'16 Apr'16 Winter Total Data as of Oct 31 (2015/16 season) Historic Actual (2014/15 season) Data as of Oct 31 (2014/15 season) f Percent Variance $1000 10% $900 $800 4% — $700 0 m h. O CCO 00 v $600 c1� $500 < $400 $300 N Ln C?00 64 r-7 vv ^ On The Books 11--.113% 5% c N � U'1 r1 .n O uy M V1 LnF 7 d9 -1% a $100 \ -I 1°D L L 1 I $0 i*rov 1�, Dec 15 jan 16 Feb'16 Mar'16 jvr 16 inter Total Data as of Oct 31 (2015/16 season) M Data as of Oct 31 (2014/15 season) Historic Actual (2014/15 season) -Ar Percent Variance ;7 $450 - On The Books N I 530 `n $400 5°0 � I m $350 m n $300 -5% -830 I a $250N N N vN m -1130 � I -10% w r C I ro CL $200 -15% cc 7 M x $150 --20% o; IO $100 u's IL!5 Vm o -3000 $50 � N I d _ Dec'1 , .:a Feb'16 Mar'16 Apr'16 Winter Total Data as of Oct 31 (2015/16 season) Data as of Oct 31 (2014/15 season) Historic Actual (2014/15 season) f Percent Variance 2015/16 YTD vs. 2014/15 YTD as of 10/31 (22 properties) f 2015/16 - as of 10/31/15 (22 properties included) —A-- 2014/15 - as of 10/31/14 (22 properties included) t 2014/15 - historic actuals (22 properties included) -.J V /U U-) -I N N N U1 N N l0 N w Ql F-' N N U1 F, F, N N W N w z p o0 o N T T rn w o n w o � ry 'P rn D D rn w o O o z z z ro v - - - v D D D '7" � 0 0 0 N 7 = s s 0- a a o U1 U l N N N cn N Ln N U1 N VI m am N N rn N N N rn rn rn rn rn rn rn N N N rn C) IL rn N rn � rn � U1 V1 m M m Date (Gridlines Aligned with Saturdays) 2015 World Alpine Ski Championships 2015/16 YTD vs. 2014/15 YTD as of 10/31 (22 properties) T 2015/16 - as of 10/31/15 (22 properties included) —� 2014/15 - as of 10/31/14 (22 properties included) Easter 2015 M. W_MIGV Easter 2016 FBLA 201 w -I N N N U1 N N I'D N w Ql F-' N N Ln N N lD F N w z p o0 6 ry T T T w o n w o - N 'P T D D T w o O o z z z (0 0 0 0 Cu Qj v v a a - - -nv -a D D D h 0 0 0 N s s v v v a a o Ul Ul N N N cn N Ln N Ln N Ln m rn N ILN rn N N N rn a) rn M M rn rn N N FL,rn rn N M N M M � U1 L71 M M M Date (Gridlines Aligned with Saturdays) 100% —t-2014/15 - historic actuals (22 properties included) 9800%% 1 70% 60% 50% U40% Q M30% I X20% I I 10% -10% K W N N U7 N N l0 I—+ N W Ql N N U7 N N l0 N W N ' '7' 00 ' N l0 T T W O T W O T T W O O o Z Z Z O v v o- o m � D D D n < 0 0 0 Z3 D v v v a a L,Ln Ln Ln Ln Ln Ln rn rn rn rn rn rn rn rn m rn rn rn Date (Gridlines Aligned with Saturdays) Index DestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 30 Purpose DestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 YOY Change in Professionally Managed Units DestiMetrics" info(aDestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 Units by Lodging Quality Assurance Rating (restated) DestiMetrics« info CaDestiMetrics.com I www.DestiMetrics.com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 Findings: Professionally Managed.. DestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 Transient Inventory by Property/Unit Type `r it I Time Hotels DestiMetrics" Share info@Des#iMetrics.cam I www.DestiMetrics_cc�m� . ❑en�+er, C© 8x209 Ida -722-7346 35 Rent By Owner: Consolidator/Distributor:Major Players DestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 36 The Vacation Rental Landscape: Current Statumfi!.ex HomeAway.co Airbnb Condos info @ D esti M etri cs.com www.DestiMetrics.com Denver, CO 80209 DestiMetrics" 303-722-7346 Cautions., "Grey Market" is.... Not black or white PestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 38 RBO Units Counts DestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 39 YOY Changes of units listed on VRBO.com DestiMetrics" info(aDestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 Index DestiMetrics" info@DestiMetrics.com I www.DestiMetrics_com I 678S Franklin St. Denver, CO 80209 1 303-722-7346 41 41 #SAA CtA a'e '�• ' •. �l�t�u ti�° � ♦ ♦ � . , e + ♦re e'+ r � ' rye• 41 C7 D. 0. Ly THE.ASSIND Collaborating for Fear -Round Mountain Tourism h v iJ lII�i ��1�1 C Q Managing the Peaks &Valleys www.assembly.destimetrics.com A-3 #DMXWinterOutlook ItZDes 11 t TM Resort Inteil genre. Thank you ! Vail Transient Inventory Study IDestiMethm...As of May 31, 2015 TOWN OF VAIL Vail Transient Inventory Study 2015 Executive Summary Overview From May—July, 2015, DestiMetrics conducted a Transient Inventory Study of Units available for rent in the Vail area (see geographic description, page 1), the intent of which was: o To define the total number of professionally -managed units available for transient, short- term rental and timeshare stays in the Town of Vail o To organize these units by geographic location, unit type, unit size, Lodging Quality Assurance rating and ownership type o To define the total number of fractional units available for timeshare stays and/or available for short term rental the Town of Vail o To estimate the number of rent -by -owner units available for rental directly to consumers from homeowners o To understand the evolution of the inventory details above in relation to prior, similar studies conducted by DestiMetrics (then MTRiP) in 2011 and 2009 o To understand the Vail inventory in the context of inventory in Aspen/Snowmass and Breckenridge Findings Professionally Managed Units & Pillows - overall o There are 3,823 units representing 17,849 pillows in the geographic region ■ This is a decline of 131 units (-3.3%) from 2011 ■ This is a decline of 616 pillows (-3.3%) from 2011 Unit & Pillows — by type 0 53% of units and 64% of pillows are Condominium units 0 45% of units and 31% of pillows are Hotel / Lodge units 0 2% of units and 5% of pillows are Private Home units o Hotel / Lodge units declined by -11.45% from 2011 to 2015 o Hotel / Lodge pillows declined by -9.1% from 2011 to 2015 o Condominium units increased by 4.6% from 2011 to 2015 o Condominium pillows decreased by -1.3% from 2011 to 2015 o Private Home units increased by 6.4% from 2011 to 2015 o Private Home pillows increased by 10.7% from 2011 to 2015 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 12/15/2015 Vail Transient Inventory Study IDestiMethm...As of May 31, 2015 TOWN OF VAIL o 2 bedroom condominiums are the most prevalent condominium size in the study area, with 792 units and 4,467 pillows o 4 bedroom private homes are the most prevalent private home size in the study area, with 40 units and 392 pillows Unit & Pillows — Lodging Quality Rating 0 1,843 units and 9,179 pillows are rated Gold ■ 1,173 or these units are condominium units 0 1,781 units and 7,671 pillows are rated Platinum ■ 1,076 of these units are Hotel / Lodge units 0 199 units and 999 pillows are rated Silver ■ 162 of these units are condominium units o There are no Bronze units or pillows Units & Pillows — fractional ownership o There are 523 fractional units and 3,128 fractional pillows ■ This is a 19.1% increase from 2011 o There are 3,300 wholly-owned units and 14,721 wholly-owned pillows ■ This is a 19.2% increase from 2011 Rent by Owner Units & Pillows o Rent by owner units and pillows are estimates based on publicly -available data o Rent by owner units and pillows represented in the study may also be professionally managed. o Rent by owner units and pillows should not be considered inventory in addition to the professionally managed inventory. Many rent by owner units counted in the study are professionally managed and included in the professionally managed data o No attempt has been made to reconcile and isolate rent -by -owner units that are not professionally -managed ■ Current systems do not exist that would allow such an isolation of the data set o VRBO (www.vrbo.com) ■ There are 1,036 units and 5,793 pillows available for rent on vrbo.com ■ An unknown percentage of these units are professionally managed ■ An unknown percentage of these units may be available for rent on Homeaway or AirBnB portals o Homeaway (www.homeaway.com) ■ Thera re 957 units and 5,548 pillows available for rent on homeaway.com ■ An unknown percentage of these units are professionally managed 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 2 12/15/2015 Vail Transient Inventory Study IDestiMethm...As of May 31, 2015 TOWN OF VAIL ■ An unknown percentage of these units may be available for rent on VRBO or AirBnB portals o AirBnB (www.airbnb.com) ■ Thera are 407 units and 2,291 pillows available for rent on AirBnB.com ■ These units are broken into Entire Home (383 / 2,229), Private Room (22 / 58) and Share Room (2 / 4) categories ■ An unknown percentage of these units are professionally managed ■ An unknown percentage of these units may be available for rent on VRBO or Homeaway portals o The number of rent by owner units in Vail has grown 87.3% since 2011 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 3 12/15/2015 Vail Transient Inventory Study &DestiMethcs,.,,As of May 31, 2015 0UTOWN OF VAIL INTRODUCTION An analysis of the number and type of rental units and pillows available for short-term rental in Vail, Colorado as of May 31, 2015 was conducted on behalf of Vail by DestiMetrics, LLC. In short, Vail short-term transient bed base is comprised of 3,823 professionally managed units, which can accommodate up to 17,849 persons at their total theoretical capacity. A further breakdown by location is provided in the accompanying report. 49 unique participating property management companies, representing a variety of property types, are included in the study including 27 Hotel/Lodge, 14 Condominium Properties and 8 Private Home Management Companies (based on a subjective interpretation of the naming conventions used by the respondents). In cases where property management companies represent both Condominium and Private Home units, the management company was asked to self -describe based on their primary business and marketing efforts. Included in this study but not in the inventory counts are: An analysis of rent -by -owner (RBO) units/properties. RBO units/properties are units that are sold through non -conventional means by the unit owner directly, usually through such portals as AirBnB.com, VRBO.com and HomeAway.com. More information on RBO units in this study can be found below. Fractional ownership units and pillows are also included in the unit and pillows counts and have been analyzed separately. Based on feedback from timeshare property managers in Vail, timeshare ownership occupancy ranges from 20%-30% annually. This study has been created as a benchmark, from which periodic updates can be provided, the results of which would show the evolution of transient bed base inventory, going forward. L METHODOLOGY Participation: The data were obtained by soliciting information from properties and property management companies that manage and rent units to transient guests for periods of time less then 30 consecutive nights. A list of potential participants was provided by Vail Valley Partnership. Research was conducted to determine viable participants from which a master list was created, along with sufficient contact information to be useful both now and in the future. Data Collection: Participants were sent the Vail Bed Base Data Collection Form (see Attachment B) via email and asked to include their property name, property management company, property type, location, Lodging Quality Assurance rating, timeshare/fractional ownership, unit count, pillow count (maximum occupancy) and data submitter information. Follow up calls were made as appropriate in order to accomplish full participation. When there was no participation from a property/property management company an estimate, where data were extracted from their website was included. Locations: Participants were given the choice of 5 locations; Cascade, East Vail, Lionshead, Vail Village or West Vail. Properties/units that are located outside the Vail limits were not included in the study. Ratings: The property quality rating was also obtained from the properties using the Vail Lodging Quality Assurance system. Vail Valley Partnership must conduct a detailed interior inspection from which properties are assigned a Lodging Quality Assurance rating of Platinum, Gold, Silver or Bronze. Unit Inclusions/Exclusions: Data were collected on units that are available for rental in increments of less than 30 days. Units that are only available for the duration of one season, winter or summer, were 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 4 12/15/2015 Vail Transient Inventory Study IDestiMethlos...As of May 31, 2015 0UTOWN OF VAIL included. All Fractional Ownership units/pillows were included, not just units/pillows that are available for short-term rental. Metrics and Definitions: Data on the number of short-term units and their maximum occupancies in each property type category, location and quality rating were collected. The following terms are defined in the "Glossary of Terms" (see Attachment A) in order to provide consistency in reporting: Property Management Company, Property Name, Property Type, Lodging Quality Assurance Rating, Ownership (wholly owned or fractional ownership), Location and Maximum Occupancy. Other terms were addressed and defined to accommodate all types of rental situations including Time-share/Fractional Ownership and Lock -offs. Prior to the commencement of the study, Property Types were categorized and defined into the following: Bed & Breakfast, Hotel/Lodge, Condominium and Private Home. Rent by Owner (RBO): RBO units are defined as short-term rental units that are sold to transient guests directly by the owner through one of several direct channels, but where no professional lodging or property management company is involved in the rental process. This market segment was measured by counting the number of rental units and pillows available on www.VRBO.com, www.Homeaway.com and www.AirBnB.com , the most prevalent avenue for owner -direct rentals. While by no means a complete sampling, it does provide some indication of the transient inventory that is not otherwise evident, but should be considered with the following caveats: AirBnB individual rooms are not included. The analysis of these data does account for the duplication of units/pillows where a unit may be listed for rental by both the owner and by a property management company. A historical RBO comparison is available in section G and represents a significant increase in the last four years. All units that are classified as being in the geographical region of "Vail" are included put does not account for units that are actuality located outside of the Town of Vail and are incorrectly classified. Practical Capacity: Data were collected and reported based on a unit's theoretical capacity (or maximum occupancy), also known as "total pillows", but it is understood that theoretical capacity at the destination level is never achieved. For those wishing to extrapolate a practical capacity we suggest: Peak Times including holidays and family based high -season: 90%* of theoretical capacity All other times: 80%* of theoretical capacity *Practical capacity figures are estimates (based on educated but informal calculations) pending further/better substantiated data. RESULTS — as of May 31, 2015 Study Results are provided in brief narrative, with charts and tables. Supporting documents are provided in the Appendices. A. Units/Pillows by Region: There are a total of 3,823 units, which can accommodate up to 17,849 persons at their theoretical capacity. Units and pillows were designated into several Vail regions. Vail Village accounts for 1,396 units (37% of total inventory), Lionshead accounts for 1,150 units (30% of total inventory), West Vail accounts for 580 units (15% of total inventory), Cascade accounts for 432 units (11 % of total inventory), and East Vail accounts for 265 units (7% of total inventory). The following tables and graphs represent the total number of units and pillows in Vail including, the combined total of each. Overall the transient inventory in Vail decreased in available units by -3.31% (131 units) and decreased in pillows by -3.34% (-616 pillows) from 2011 to 2015. 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 5 12/15/2015 Vail Transient Inventory Study IDestiMethics... As of May 31, 2015 TOWN OF VAIL Above tables include Fractional Ownership units but not RBO units/pillows Above tables include Fractional Ownership units but not RBO units/pillows Units by Location 5°f 1 7 Yn ■ Casca d e ■East Vail d ■ Lianshead ■Vail Village ■ west Vail Pillows by Location 19% ■ Cascade ■ East Vail 29% ® Lianshead ■ Vail Village ■west Vail Above tables include Fractional Ownership units but not RBO units/pillows B. Units & Pillows by Property Type: Units and pillows were classified into one of four categories: Hotel/Lodge, Condominium, Private Homes and Bed & Breakfast. It was found that Condominiums units were the most prevalent property type in Vail and account for 2,008 units (53% of total inventory) and 11, 527 pillows (64% of total inventory), while Hotel/Lodge account for 1,732 units (45% of total inventory) and 5,476 pillows (31 % of total inventory). Vail can accommodate significantly more guests in the Condominium category and can also accommodate approximately 5.74 guests per Condominium unit. Above tables include Fractional Ownership units but not RBO units/pillows Units by Property Type Pillows by Property Type 21 o% 5% 0% ■ Hotel/Lodge ■ Hotel/Lodge ■Condominium ■Condominium 41 10 p Private Home O Private Home ■Bed & Breakfast ■Bed & Breakfast Above tables include Fractional Ownership units but not RBO units/pillows 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 6 12/15/2015 Vail Transient Inventory Study IDestiMethicsM As of May 31, 2015 TOWN OF VAIL Units .- Comparison 2009 1,835 1,793 . 78 -. 0 3,706 2011 1,956 1,920 78 0 3,954 2015 1,732 2,008 83 0 3,823 % Change '11 v'09 6.59% 7.08% 0.00% 0.00% 6.69% % change '15 v'11 -11.45% 4.58% 6.41% 0.00% -3.31% %Change Trend Absolute Trend –_ — ---- - Above tables include Fractional Ownership units but not RBO units/pillows Pillows byType Comparison 2009 Hotel/Lodge 5,697 Condominium 10,886 764 0 17,347 2011 6,027 11,674 764 0 18,465 2015 5,476 11,527 846 0 17,849 % Change '11 v'09 5.79% 7.24% 0.00% 0.00% 6.44% % change '15 v'11 -9.14% -1.26% 10.73% 0.00% -3.34% %Change Trend Absolute Trend –_ — ---- - Above tables include Fractional Ownership units but not RBO units/pillows C. Units and Pillows by Unit Size: Condominium and Private Homes were further separated by unit size. It was found that 2 bedroom Condominiums were the most prevalent Condominium unit size in Vail and account for 792 units (39%) and 4,467 pillows (39%), while 4 bedroom Private Homes were the most prevalent Private Home unit size and account for 40 units (48%) and 392 pillows (46%). On average, Vail can accommodate approximately 5.64 people per 2 -bedroom Condominium while 4 -bedroom Private Home can accommodate almost twice as many people at 9.8 people per unit. Units 136 560 792 398 122 2,008 Pillows 472 2,594 4,467 2,888 1,106 11,527 Above tables include Fractional Ownership units but not RBO units/Dillows Above tables include Fractional Ownership units but not RBO units/pillows 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 7 12/15/2015 Vail Transient Inventory Study IDestiMethics,"­ As of May 31, 2015 TOWN OF VAIL Condo Units by Size 6% 7% 39% ■ Stud is/Efficien cy/S uite ■1 Bedroom p2 Bedroom 0 Bedroom ■4 Bedroom or Larger Condo Pillows by Size 10% 4% 39% Above tables include Fractional Ownership units but not RBO units/pillows Private Home Units by Size ®2 Bedroom ■3 Bedroom [34 Bedraom ■5 Bedroom or Larger ■Stu d is /EHicien cy/S uite ■1 Bedroom [32 Bedroom ■3 Bedroom 04 Bedroom or Larger Private Home Pillows by Size 1% 10% 4!!: Above tables include Fractional Ownership units but not RBO units/pillows ■2 Bedroom ■3 Bedroom ❑4 Bedroom 05 Bedroom or Larger D. Units/Pillows by Rating: It was found that the majority of the properties in Vail 1,843 units (48%) and 9,179 pillows (51%) are rated Gold. Platinum rated units account for 1,781 units (47%) and 7,671 pillows (43%). The following tables and graphs represent the units and pillows by location and property quality rating. Above tables include Fractional Ownership units but not RBO units/pillows Units by Property Rating 0% ■Platinum ■Gold O Silver ■Bronze Pillows by Property Rating 0% Above tables include Fractional Ownership units but not RBO units/pillows 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com ■ Platinum ■ Gold ❑5iluer ■ Bronze 8 12/15/2015 Vail Transient Inventory Study IDestiMethics... As of May 31, 2015 TOWN OF VAIL E. Units/Pillows Rating and Property Type: The below tables provide a breakdown of each Property Type and Rating. its by Type and Rating Hotel/Motel/Resort Platinum 1,076 .. 623 33 0 All 5,476 1,732 Condominium 673 1,173 162 0 2,008 Private Home 32 47 4 1 0 83 Bed & Breakfast 0 0 0 0 0 Total 1,781 1,843 199 0 1 3,823 Above tables include Fractional Ownership units but not RBO units/pillows Pillows by Type and Rating Hotel/Motel/Resort Platinum 3,430 Gold 1,958 Silver 88 Bronze 0 All 5,476 Condominium 3,928 6,726 873 0 11,527 Private Home 313 495 38 0 846 Bed & Breakfast 0 0 0 0 0 Total 7,671 19,179 1 999 10 117,849 Above tables include Fractional Ownership units but not RBO units/pillows F. Timeshare/Fractional Owner and Wholly Owned Units and Pillows: 523 units (14%) and 3,128 pillows (14%) are fractionally owned, while 3,300 units (86%) and 14,721 pillows (86%) are wholly (conventionally) owned. The following tables and graphs represent the total number fractional ownership units and pillows in comparison to wholly owned units and pillows. Based on feedback from timeshare property managers in Vail, timeshare ownership occupancy ranges from 20%-30% annually. OwnershipFractional Units and Pillows Fractional Ownership 523 3,128 Wholly Owned 3,300 14,721 Does not include RBO units/pillows OwnershipFractional 1L. Comparison (1W 2009 439 +. 2,624 2011 439 2,624 2015 523 3,128 %Change'11v'09 0.00%1 0.00% %change'15v'11 19.13% 19.21% % Change Trend Absolute Trend" Does not include RBO units/pillows 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 9 12/15/2015 Vail Transient Inventory Study &DestiMet, i As of May 31, 2015 TOWN OF VAIL Units by Ownership ■ Fractional Ownership ■ Wholly Owned Pillows by Ownership ■ Fractional Ownership ■ Wholly Owned Does not include RBO units/pillows G. Rent by Owner (RBO) Units and Pillows by Location through www.VRBO.com, www.Homeaway.com and www.AirBnB.com: Included are RBO units available for rent in Vail through the respective RBO web channels are geographically classified as Vail. The data below organize the RBO units and pillows using such geographic information as was available through the respective RBO channel. The total Vail units available through VRBO are 1,036 units and 5,793 pillows. The total Vail units available through Homeaway are 957 and 5,548 pillows. The total Vail units available through AirBnB are 407 and 2,291 pillows. The following tables represent the total number of RBO units and pillows. NOTE: The RBO numbers below should not be considered wholly additional inventory to the professionally managed inventory accounted above. RBO units may or may not also be professionally managed and accounted for in the previous sections of this study. Additionally, units available through one RBO channel may be available through one or more additional RBO channel. The scope of this study does not include an attempt to reconcile RBO channel overlap or RBO vs professionally -managed inventory overlap. RBO Market — VRBO Vail All I . • Market - Horneaway Vail All Units by Location 75,5487 Pillows by Location :• Market Comparison 2009 410 2011 553 2015 1,036 %Change'12v'09 34.88% % change '15v'12 87.34% % Change Trend Absolute Trend - 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 10 12/15/2015 Vail Transient Inventory Study IDestiMethics,__; As of May 31, 2015 TOWN of VAIL AirBnB Units Available by Type 450 383 400 350 300 250 200 150 100 50 0 2 Entire Home/Apt Private Room Shared Room H. Forthcoming Inventory Projections: The below tables provide a breakdown of forthcoming inventory projections. III. APPENDIX Attachment A — Glossary of Term Attachment B — Vail Data Collection Form 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 11 12/15/2015 Vail Transient Inventory Study 1DesbMethcs,'­ As of May 31, 2015 TOWN OF VAIL Glossary of Terms Short term Available for rental in increments of less then 30 days. Units that are only avaIla blefor month long rentals should excluded. Property Management A property management company is the parent company that is responsible for the short term rental program for the property/unit. In the Company situation of a hotel, the Property Management Company maybe the same name as the property name. The property name is the name of the physical property such as the name of a hotel or condominium complex. The property name is not Property Name required for private homes especially if several homes are reported on together. Prope rty Type The propertytypecate a describes the majority of the type of units in one building available forshort term rental. A hotel, motel or resort is a propertywhere the majority of available unit types are hotel/lodge rooms, suites or efficiencies and are in all the Hotel/Lode same location. Some condos may be present but the main inventory should be the previously mentioned unit types. Condominium Property A condominium property is where the MajMty of available unit types available at the same location are condo units. A free standing house that is not connected to other units and does not have a common area shared with other units. Duplexes would also fall Private Home in to this category. Bed & Breakfast Rooms are part of a larger home and share a living room area and sometimes bathrooms. A property's quality rating should fall into one of the following categories. If a property management company manages units in several rating categories, please include separate unit and pillow counts for General Info each rating. Provide the given rating from the Vail Valley Partnership Lodging Quality Assurance program. Utilzing the Property Quality Rating Vail Lodging Quality Assurance Platinum, Gold, Silveror Bronze property/unit ratings. If a property has a lock -off situation where a larger condo may be sold as multiple smallerunits, each individual smaller unit that could booked independent of the whole condo should be counted (a.k.a. "keys") instead of the largest possible unit For example, if a three bedroom condo maybe booked as several different configurations down to two hotel rooms and one one bedroom condo, the unit should be counted as three Lock -offs units and not as one unit. Timeshare/Fractional It is understood that fractional ownership units are often available for short term rental. Please include the total number of units/pillows that Ownership Unit/Pillow Counts maybe in the rental pool at any given time (usually entire invento The total number of people that can be accommodated in a unit (a.k.a. "pillows") which means two people perking, queen and full size beds, *Maximum occupancy one person per twin bed, etc. Please include bedding in aloft or den and all sofa sleepers and murphy beds. All submitted specific property/Property Management Company data will be kept confadentiM 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 12 12/15/2015 Vail Transient Inventory Study IDestiMethm', , As of May 31, 2015 TOWN of VAIL Transient Bed Base Data Collection Form lnstructioos: Please fill out the below worksheetwith your shard term{available for less than 30 days] inventory by property. Please see "Glossary oflerms" tab on this spreadsheetfordefinitionsfarall data raquested below. Se "sample Data" tab for examples. Please mportyour Inventory as of May 31, 2015. If you require more space, please insert raves in tothisform- Only units in Vail should be listed Property Mata Property Name Company Timeshare/Fraction IDCat {select Property Type (setxt Property Ouahty Rating (select al Ownership? from drop dawn from drop-daw:n)from draw -down menu) {select from drop menus down menu) ■ M 0rtl�. Total Maadmum OcctytanW refer to me W- .1 ter=n: Totals: 0 0 Are you contracted to manage any newly construeted properties/units in the future? 1, u, G lean. i m� lud, rh, namef,j ul p­Ey. n ember uI unit nd cy nlnw date here: Do you anticipate your inventory to change much from June 1, 2015 to Jan. 1, 2016? If so, please explain how and why. Dau subrrtREed by {Name{: Notes: Please Include any add itlomaI information about your property that might be helpful to this process. Jab PH. Pio ne: Emar Address. Qate. Quastioosr Contact Jeremy I)reilingat303.7ZZ-7346 and send completed forms toidreilingL@destlmetrics.com or fax to 303-745-73&4. 678 S. Franklin St., Denver, CO 80209 p. 303.722.7346 f. 303.362.8481 www.DestiMetrics.com info@DestiMetrics.com 13 12/15/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: Town Council Interviews for Commission on Special Events (CSE) PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: Conduct interviews with applicants during the work session and appoint three members to the CSE during the evening meeting. BACKGROUND: Town Council will have an opportunity to interview seven applicants for three vacancies on the CSE. ATTACHMENTS: Memo CSE Interviews and Appointments 12/15/2015 TOWN Of 0) VAIL A Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: December 8, 2015 Subject: Interviews and Appointments to Commission on Special Events Town Council will have an opportunity to interview seven candidates at the Dec 15 meeting for three (3) vacancies which exist on the Commission on Special Events (CSE). The interviews occur during the work session, with an estimated start time of 2:15 p.m., and the three appointments are made during the evening meeting. The CSE consists of seven (7) voting members appointed, at large, by the town council. All seven (7) voting members shall meet criteria as outlined in the municipal code, 1) be residents of the Town of Vail, 2) own real property within the Town of Vail, 3) own a business in the Town of Vail, or 4) be employed within the Town of Vail. The term of this appointment will expire December 2017. Please see the table below which identifies the applicants. The memo attachments include letters of interest, resumes, possible interview questions and member attendance records. The CSE supports Town Council's goals and objectives and makes decisions in alignment with the Town Council's marketing direction. Their mission is to support and assess a diverse collection of special events, both large and small, which promote Vail's economic vitality, sense of community and increase the quality year-round of the experience for guests and residents. The Vail Daily and Town of Vail website were used for posting notice of these vacancies. Town of Vail Page 1 12/15/2015 CRITERIA: 2) property 3) own business in Name 1 resident in Vail owner Vail 4 employed w in vail 1 Kim Newbury Rediker 2477 Garmish Drive, yes no Simba Run Unit# General Manager 4 Liana Moore no no no Antlers at Vail Director of Marketing 2 Mark Christie 4580 Vail Racquet yes no Vail Welcome Center Club Dr. #3-13 3 Ross Cohen 1040 Vail View Dr. yes no Samaria Lodge #203 Operations Manager 5 Tara Picklo no no yes Yeti's Grind 141 E. Meadow owner Drive, Suite 108 6 Sheena Richardson 1136 Sandstone Dr, A no no lululemon athletica 2014 Manager 7 Margaret Rogers 7996 Potato Patch yes no no Drive The CSE supports Town Council's goals and objectives and makes decisions in alignment with the Town Council's marketing direction. Their mission is to support and assess a diverse collection of special events, both large and small, which promote Vail's economic vitality, sense of community and increase the quality year-round of the experience for guests and residents. The Vail Daily and Town of Vail website were used for posting notice of these vacancies. Town of Vail Page 1 12/15/2015 The names and terms of current CSE members are below: Board Member Term Expires Jeff Andrews Dec. 2015 Marco Valenti Dec. 2016 Alison Wadey Dec. 2016 Barry Davis Dec. 2016 Mark Gordon Dec. 2016 Rayla Kundolf Dec. 2015 Shenna Richardson Dec. 2015 Attachments: ■ Letters of Interest / Resumes from Candidates ■ Sample Interview Questions ■ Attendance record of CSE members Town of Vail Page 2 12/15/2015 rowN of vain To: Vail Town Council From: Sybill Navas Date: December 2, 2014 Subject: Sample Questions for CSE Candidate Interviews and 2014 Meeting Attendance Memorandum 1. Suggested Interview Questions for Commission on Special Events Candidates Please ask all candidates: • Are you representing a particular Town of Vail business, and if so, which one? • Where do you reside? • Where are you employed? • Do you own property or a business in the Town of Vail? 1. Why are you interested in serving on the Commission on Special Events? 2. What particular qualifications do you bring to the position? 3. What do you understand the CSE's mission to be and do you support it? 4. Do Special Events impact the profitability of your business, either directly or indirectly? If yes, please explain. 5. Under what conditions would you feel it necessary to recuse yourself from considering an event proposal? Are there any events currently funded by the CSE from which you would need to recuse yourself considering? 6. What role do you perceive Special Events play in Vail? 7. What do you believe to be the most important criteria for determining whether and event receives public funding? 8. Do you feel it is important to add new events to the calendar each year and if so, are there existing events that your believe could be "retired?" 9. How important is it to support ambient events that do not necessarily drive destination visitation, but provide entertainment to guests and residents who are already in Vail? 10. Do you think that existing events support or do not support the "Vail Brand?" Do you believe that the CSE and the Vail Local Marketing District are aligned in their strategies? 11. What existing events would you identify as most valuable to the community and what types of events should we be attempting to attract? 12. Is it important for the community that the Town of Vail allocates tax dollars and/or in-kind resources to support Special Events or do you think that events should "pay their own way?" 13. With regard to seeking out new events for the community, are there types of events you feel are "appropriate" for Vail? Are there events that you feel are "inappropriate," and if so, what are they? 14. Do you feel that Vail has too many events, too few events or about the right number? 15. Do you think that the CSE has done a good job of managing the calendar and variety of Special Events and do you have any specific ideas as to how you would improve the effectiveness of the CSE? 16. Do you feel there is a need for additional event venues within the Town? If yes, what suggestions do you have? 17. What is your favorite event? Least favorite?? 12/15/2015 12/15/2015 2 § � $ > 2 ■ U.)2 {� ] ] e ) W § xxxxwxxxxxxxxxxxx ) w § �xxxxx.xxx§ \ \ xxx 4xx „ E '- R i00 ZX� - - w22a §j) /xxxxlixxly/xxxxx •ate- D \ m, m )� m°kms a S � c E ----(D .. .� -- 4— 6- LO ea 'Q z= § )/ §\ \xxxxxxx«xxxxxx)x 2 v/ ; §m LO ZL) 2 / k c,�Bq§ xxxxxxxx«�xfxxxxx f �©§»), c o; § - -- - � - 2 m -))02§ QZ)-0 � 0 xxxxxxxxxxxxxx§xx � 3 ■ Qoo � u � - .� - -0 2 xxxx§xxxxxxx«xxxx - ]� w `I w�■ a a _ o��»Coo w o� �w �a. e�%@A�"�2R2!:8 CL k LO z-� < «§2m<f=2-A>ER<§ °a�#£�Q�<aa�+L>ae 3E CM w 2M5M-0'o /�e���o R ) -§ �a�2r@§0@��50 -4r Cl) �t2@a.-Do ■�@aR«f�ka§§gip' ƒee�a-� 2ƒ 2 K��� t E / Ris ƒ (CD ) 2 CL « Q 4 \ m E . $�« V @ § z § k 100 \ ) , � 7 »� , 22� , � 12/15/2015 Kim Newbury Rediker 2477 Garmisch Drive Unit E Vail, CO 81657 November 19, 2015 Dear Mr. Mayor and Town Council: Please consider this letter my application for a seat on the Commission on Special Events. I am a Vail Resident and also am employed as General Manager at Simba Run Resort. Just to tell you a little about me, I am passionate about being involved in the Vail community, evidenced by having served 8 years on Town Council (2003- 2011), 12 years on the Vail Local Housing Authority (2001— 2013), and 5 years on the Vail Economic Advisory Council (2010 — current). I also currently serve on the Vail Recreation District Board of Directors. On top of that, I have two of the best teenagers ever to walk the earth (Lydia & Owen Ruotolo) and am married to one of the coolest dudes alive, John Rediker (who serves on the Planning and Environmental Commission). As a lodging manager, I have seen first-hand how events can affect the experience of our guests. My active family also takes part in many of the events that the CSE funds, and I've seen a really great evolution as some events that started as a small-town locals activity have become iconic destination events. I think the Town Council and CSE have a great vision for how to keep our community interesting and relevant, and I would really like to be a part of the process going forward. I am excited to speak with you about my relevant experience and how I may be a good fit for one of the vacant positions you will fill in December. I will look forward to seeing you all on December 151n Best regards, Kim Newbury Rediker 970-390-8388 kim@simbarun.com 12/15/2015 p, N T E R S (866)249-2369 Your Colorado Mountain Home AT VA I L for just a couple of days... or the andersvail.com rest of your life 0'CONDOMINIUMS 8 CONFERENCE CENTER Vail Town Council c/o Patty McKenny, Town Clerk 75 S. Frontage Rd. Vail, CO 81657 e-mail Pmckennv@vailQov.com Dear Vail Town Council: Over the past year and a half at the Antlers at Vail I have had the privilege of leading a visual rebrand of the Antlers including a new logo, and responsive website to better represent the "new" Antlers and put us at the cutting edge of today's technology. Now that this project has wrapped up I am ready to re-engage in a more meaningful way with the community. Both my employer and I think that my background would be as asset to the Commission on Special Events and understand how important events are to our local economy and business. I began my career in the field of public relations in 1994, freelancing for Dallas public relations agencies, both large and small. Shortly thereafter I transitioned into marketing research for a financial company. Inspired to learn more about business I earned my Masters in Business Administration. Using that knowledge, I started and ran an online business in the travel industry. Venturing into marketing and public relations for the Bravo! Vail Valley Music Festival eventually led to client services and business development at Spark Creative, a full- service advertising agency specializing in real estate development and sales. I then transitioned those skills and knowledge to my own agency, Kaleidos Marketing Group and after wrapping up a large project assisted the Vail Symposium through a transition that resulted in a full time position as Executive Director. I left that position to get back to my true passion of marketing and to work for another beloved community organization, the Antlers at Vail. The assets that I would bring to the CSE include: • An understanding of how events drive and enhance tourism: As a stakeholder (Antlers at Vail), I am well aware of how imperative it is that events continue to drive tourism and enhance guest experience. • An understanding of what it takes to produce events: As a key team member at both Bravo! Vail and the Vail Symposium, I am very familiar with what it takes to produce successful events that accomplish both of the above goals. • Vested in the community: I did not come to Vail for a job but rather chose to make it my home and raise a family here. This wide breadth of experience in marketing and events offers an excellent fit for the Commission on Special Events. I'm pleased to apply for the open volunteer position on the commission and look forward to meeting with the Town Council. Warmly, Liana C. Moore Director of Marketing Antlers at Vail 12/15/2015 Mark W. Christie 4580 Vail Racquet Club Drive, #3.13 Vail, CO 81657 T 970-390-2300 Mm-kWChiistie@comeast.net November 20, 2015 Vail Town Council 75 South Frontage Road Vail, CO 81657 Dear Town Council, I would like you to consider me for a position on the Commission on Special Events. I have been a homeowner in Vail since the mid -90's, first as a part-time resident and then becoming full- time in 2004. I have been working at the Vail Welcome Center for 10 years recommending the events to both locals and guests. f believe this puts me in a unique position to evaluate the benefits of our offerings. I am also the coordinator of the Community Host program. I attend and receive feedback on our special events and feel I could make a positive contribution to the Commission. Finally, I have been maintaining the town calendar (%i wr%.%ail-calendar.cum) 1'or the past few years so am very familiar with the events. I look forward to meeting with you to discuss this further Sincerely yours, Mark W. Christie 12/15/2015 To Whom it May Concern - My name is Ross Cohen and I would like to volunteer to be on the CSE for the town of Vail. Currently I am the operations manager of Samana Lounge and I have owned a property in Vail since December 2006. My experience in the entertainment industry has given me the skills & knowledge to be a great asset to the CSE. Thank you for your time. Ross Cohen 12/15/2015 Ross Cohen C: (970) 390-1918 1 rossinvail@yahoo.com 11040 Vail View Dr. #203, Vail Colorado 81657 Experienced Operations Manager, Talent Buyer, Bartender, Marketing & Brand Manager • November 2009 — Present — Samaria Lounge —Vail, CO Artist, Booking Agency, Budgeting and Negotiations & Customer Relations Sound Engineer & Oversee Daily Operations Marketing, Advertising,— Mac OSX, Word, & Excel Proficient Web Updates, Website Creation and Minor Programming — Word Press Social Media Guru — Facebook, Twitter, & Website Owner Operator — Entertaimmnet, Booking, & Event Planning • September 2014 — Present — Baby Rhino Entertainment L.L.C.—Vail, CO DJ, Producer, Marketing & Brand Manager — Dj adarnROSS • September 2000 — Present Dance & Vibe Designer Music Production and Remixing — Abelton Set Programming — Rekordbox, Serato, & Traktor Sales & Customization • November 2002 — Present — The Boot Lab - Vail, CO Ski Boot Sales & Customization of Ski, Tele, AT, & Snowboard Boots Custom Insole Creation Customer Relations Product Knowledge Real Estate Appraiser • September 2009 — December 2012— Eagle Appraisals Realtor • May 2006 — December 2008 — Keller Williams Properties Trained College • 1995 —1999 — University of Michigan — Ann Arbor, Michigan - B.A. Communications High School • 1991 — 1995 — John F. Kennedy High School — Bellmore, N.Y. References Mike Dunlop — Head of Vail Operations for Garfinkles Corp. - Parent Company to Samaria Lounge • 970-390-1141 —Cell Leah O'Brien — Design Representative - Ruggs Benedict — Long time local & VMS Graduate • 970-331-4010 — Cell Cameron Clower — Owner Operator - Eagle Appraisals • 970-471-6523 - Office 12/15/2015 November 24, 2015 Vail Town Council 75 S. Frontage Road Vail, CO 81657 Attention: Patty McKenny Ye,Tr& GrIND Vag-. CO EaGLe. CO RE: Vail Commission on Special Events Board Appointment Dear Town Council, Thank you for your time considering me as a member for the Commission on Special Events. My husband and I opened Yeti's Grind Vail 5 years ago and the Eagle store 9 years ago. Throughout these years I have served on committees in both towns because I believe that having a business means being involved in the community however possible. I am interested in taking the experience I have gained to a broader platform and I look forward to contributing to and collaborating with a well respected organization that works with events on a larger scale. I am currently serving as a board member of the Meadow Drive Merchants Association which helps plan, coordinate and organize the Vail Farmer's Market. Responsibilities consist of but are not limited to selecting local artisans, farmers and vendors to participate, planning logistics for each Sunday market, annual budgeting, collecting merchant dues and collaborating with the other merchants on Meadow Drive. The Vail Farmer's Market is the largest in Colorado and a great asset to the Town of Vail sales tax revenue. After starting our Eagle store, the local branch of the Chamber suddenly was inactive and a few local business owners created a new organization to represent the town called One Eagle. We realized that planning community events stimulated businesses and therefore the economy so most of our focus surrounded sustaining events already in existence like Flight Days, Christmas on Broadway/Noel Night and Concerts in the Park but we also added a summer series of biking and outdoor oriented events which has now evolved into the Eagle Outside Festival. In both towns I can see how events directly effect businesses in the area. Thankfully, Yeti's Grind benefits from most events. I feel like my open-minded and innovative perspective as a local business owner in two separate towns in our valley can be an asset for the CSE. I am also involved in a few extracurricular organizations which include managing two bike teams for Yeti's Grind and lov bikes, my husband's custom bike company and coaching Special Olympics. Team management includes budgeting, seeking sponsorship, planning, instilling teamwork, scheduling and communication. Three years ago I started the Special Olympics cycling program in Vail and am the Head Coach for the Vail Wolfpack. I believe these volunteer experiences involve similar skill sets needed to serve on the CSE. From my various experience starting businesses and creating organizations as well as working with other existing committees I have learned the value of teamwork, communication, budgeting, planning, collaborating, multi -tasking, delegation, troubleshooting and attending to important details. I would be honored to be an advocate for our community and the CSE if given the opportunity. Thank you again for your time and consideration. Sincerely, Tara Picklo 12/15/2015 Tara Picklo Y"9 I GrIND `► M. CO Eaw.e, CO Profile I am a passionate and hardworking lover of life and the community around me Yeti's Grind 141 East Meadow Drive Suite 108 Vail, CO 81657 T (970) 476 - 1515 M (970) 306 - 8440 tara@yetiscirind.com www.yetiscirind.com Experience Small Business Owner, Yeti's Grind (Eagle & Vail CO) 2007 - Present Yeti's Grind is a locally owned and operated coffee shop with a location on both ends of the Vail Valley that serves specialty coffee while focusipg on creating a community oriented experience for employees and customers. Elementary School Teacher, Brush Creek Elementary 2005 - 2007 3rd Grade Teacher 2005 - 2006 1 st Grade Teacher and Mentor Teacher 2006 - 2007 Elementary School Teacher, Edwards Elementary 2003 - 2005 2nd Grade Teacher - Dual Language Program Education Baylor University 1999 - 2003 Bachelor of Science in Education Endorsement: Elementary and Special Education GPA 3.6 Organizations Extracurricular Organizations and Commitments Meadow Drive Merchants Association - Board Member 2012 - Present Team Captain/Leader - Yeti's Grind Mountain Bike Team 2009 - Present Team Captain/Leader - lov bikes Cyclocross Team 2012 - Present Head Coach - Special Olympics Cycling, Vail Wolfpack 2012 - Present Event Planner - One Eagle 2008-2010 12/15/2015 Shenna Richardson 1136 Sandstone Dr A104 Vail, CO 81657 720-519-3641 12/1/15 Dear TOV Council Members, Hello! My name is Shenna Richardson, and I am a current member of the CSE that is re -applying for an open seat on the 2016 CSE. I currently manage the lululemon athletica in Vail Village and live in Vail proper. Serving our community in 2015 as a member of the CSE has been incredibly eye-opening! What an amazing opportunicy to learn from some of the brightest minds on the board and town staff, support the future of events in Vail and partner with Council to ensure that the vision and mission for our town is executed at the highest level. My time this past year has allowed me to understand the full annual process involved. I have built relationships with producers, CSE members, and town staff and was able to attend events with a new lens to better offer insights and contribution to the board. The learning curve of being a first year member is no easy task and one of the biggest reasons I believe I am a strong candidate to return. In addition, I bring a unique perspective to the CSE given my position as the store manager of a successful retailer on Gore Creek Drive. Gore Creek Drive is a lifeline of the Vail Village and a front row seat to many of our signature events. I have firsthand experience with how events impact the businesses on GCD and a captive audience of customers to get direct feedback from while events are happening. Lastly, being a millennial and DINK (dual income, no kids) I represent the voice of a demographic that will be crucial to the future growth and continued success of our community. If given the opportunity to serve on the CSE again, I look forward to building upon my current contribution, deepening relationships with council members, driving strategy in regards to a new event facility as well as supporting ideas that widen our net for attracting new events and promoters. It would be a great honor to continue my service with the CSE and one that I hope you consider me for. For further insights, please refer to the letters of recommendation submitted by members of our community and my Linkedln profile for a summary of my professional experience: https://www.linkedin.com/in/shenna-jean-77a7696 Thank you for your consideration! Sincerely, Shenna Jean Richardson 12/15/2015 Patty McKenny From: Rachel Nelson <rachelnelsonyoga@gmail.com> Sent: Wednesday, December 02, 2015 3:37 PM To: Patty McKenny Subject: Letter of Recommendation for Shenna Richardson Hi Patty, I am writing to recommend you consider brining Shenna Richardson back on the CSE. She is not only an asset to our community she has a great eye for what works in our community and how to bring more value to the events that happen. She represents the late 20's to late 30's demographic very well and is really excited to share all the great events with the community! thank you, Rachel Nelson "Be The Change You Wish to See" Rachel Nelson 500hr E-RYT - 500hr Senior Baptiste Teacher & Faculty member Certified Level 1&2 igolu leader Certified SUP YOLI teacher 12/15/2015 Patty McKenny From: Ellen Miller <alpineellen@gmail.com> Sent: Wednesday, December 02, 2015 3:18 PM To: Patty McKenny Subject: Shenna Richardson for CSE! Dear Patty, I am writing to support Shenna Richardson for a position on the CSE. Sheena is a well-known leader within our community, not only for managing the Vail lululemon store, but also for heading numerous programs, projects and events. She is my mentor as a lululemon ambassador. She has supported me and other locals, helping to elevate our projects with thoughtful and practical methods. Shenna is a superb communicator, she has a deep experience with events and event planning and production, and she thinks creatively while understand the nuts and bolts of business... like budgets and timelines! I also believe that Shenna is part of a demographic that understands the type of events we want and need in Vail. Thank you very much for your consideration of Shenna. She would be a fabulous CSE council member! Best regards, Ellen Miller 970) 389-5392 12/15/2015 Patty McKenny From: Margaret Rogers Sent: Thursday, November 12, 2015 1:49 PM To: Patty McKenny Subject: Application for the Commission on Special Events Patty and the Town Council, I hereby submit my application for one of the vacancies on the town's Commission on Special Events. As most of you are aware, I was the Town Council representative to the Commission and in that capacity I have attended virtually every CSE meeting since February, 2012. 1 understand how the Commission works and what its responsibility is to the goals of the Council. I believe my experience with the CSE, although not in a voting capacity, is extremely important. The Commission is losing two of its most senior members, Jeff Andrews and Rayla Kundolf. Because I have been there, I can bridge the loss of their experience with the applicants, as well as their institutional knowledge of the events the town supports. As I former council member I know which events are critical to the town. Special events are a driving factor in the Vail economy. I believe that my background and experience will enable me to recommend events that will be consistent with the Vail brand and which will maximize the financial commitment the town makes to the events. I look forward to discussing this with you. Margaret Rogers 12/15/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: Town Council Interviews for Planning and Environmental Commission (PEC) ACTION REQUESTED OF COUNCIL: Conduct interviews with two applicants during the work session and appoint one member to the PEC during the evening meeting. BACKGROUND: Town Council will have an opportunity to interview two applicants for one vacancy on the PEC. ATTACHMENTS: Memo PEC Interview and Appointment 12/15/2015 TOWN OF VAIL/ Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: December 9, 2015 Subject: Interview and Appointment to Planning and Environmental Commission Town Council will have an opportunity to interview two candidates for the Planning and Environmental Commission. One vacancy exists in light of the recent election outcome and swearing-in of Dick Cleveland as a newly elected Vail Town Council member. This appointment will serve until March 31, 2016 at which time the position will become vacant again. The applicants for the Planning and Environmental Commission (PEC) are Susie Tjossem and Ludwig Kurz. Both candidates have met the criteria requirements of residency and voter registration. Duties of the seven -member PEC include review and determination of requests for variances and conditional use permits, and recommendation to Town Council on special development districts, subdivisions, rezonings, zoning code text amendments, various Town of Vail proposed plans and other community matters per the Town Charter and ordinances. The current PEC members are listed below: Board Member Term Expires end of March Henry Pratt 2016 John Rediker 2016 Dick Cleveland 2016 Webb Martin 2016 Brian Gillette 2017 Kirk Hansen 2017 John Ryan Lockman 2017 The attached materials provide the letters of interest and sample interview questions. The position vacancy was advertised with a public notice in the Vail Daily and posting on the Town of Vail website. Attachments: ■ Letters of Interest ■ Sample Interview Questions 12/15/2015 PEC SUGGESTED INTERVIEW QUESTIONS 1) Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to the Town Code, The PEC shall have the following function and duties: a. Make and adoption of master plans for approval by the Town Council, b. Review and recommend zoning regulations and subdivision regulations to the Town Council, c. Review and approve environmental impact reports and mitigation measures as required by the Zoning Regulations, review and comment on programs and studies of environmental issues, d. Conduct research of environmental issues, e. Make recommendations to the Town Council for control of pollution and the protection of the environment, Advise the Town Council on appropriate actions when air and water quality standards are violated, and f. Consider other matters pertaining to the Commission and to act in an advisory role to the Town Council. Given the prescribed role of the PEC, what makes you uniquely qualified to serve on the Commission? Please provide an example from your past which demonstrates your qualifications and explain why you are interested in serving on the PEC? 2) The PEC meets on the second and fourth Mondays of each month. Meetings begin at 1:00 pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2 year term. Attendance at meetings is critical as it provides a broad representation on matters before the PEC and promotes a fiar and equitable development review process. Please describe your availability to attend PEC meetings for the duration of your term and identify any conflicts of interest that ma arise as a result of your employment, personal and/or professional relationships or financial interests in the Town of Vail. 3) The PEC is often asked to act in a quasi-judicial (like a judge) on development applications. Decision making is guided by review criteria and findings of fact. The review criteria are prescribed by the Vail Town Code. Vail is a small community and everyone seems to know each other in one form or another. Please describe your abilities to act in a quasi-judicial role and provide at least one example where you had to make and unpopular decision on an issued based upon a set of criteria or other certain considerations. 12/15/2015 Patty McKenny From: Susie Tjossem <stjossem@gmail.com> Sent: Thursday, December 03, 2015 3:21 PM To: Patty McKenny Subject: PEC Application Vail Town Council Members, I would like to express my interested in serving on the PEC. I am qualified to make an immediate impact on the commission because of my prior experiences serving as both a PEC member for two years and as a Vail Town Council member for four years. Additionally, during my 30 year career in ski resort management I was involved in the pl anning and implementation of many development projects so I bring the insights of a developer to the position. I look forward to discussing the role with you. Susie Tjossem 1630 Buffehr Creek Road Vail, CO 12/15/2015 December 2, 2015 Vail Town Council 75 So. Frontage Rd. W. Vail, CO 81657 Dear Mayor and Council Members: Please accept this letter in application for the open position on the Town of Vail Planning and Environmental Commission. I am very interested in continuing to serve our community and believe that I am well qualified to be on the PEC. In addition to previous membership on the Vail PEC, my relevant experience and qualifications include the following: 2003 -Present Chairperson, Beaver Creek Design Review Board The Beaver Creek Design Review Board functions as both the planning & environmental commission and a design review board for this mountain resort community. The skills and experience gained in this position transfer well to the PEC in Vail. 2011-1015 Member, Vail Town Council, Mayor Pro Tem The experience and knowledge of current planning and environmental issues in the community gained as aTown Council member would be a valuable asset to the PEC. 2005-2013 Member, Board of Directors, Eagle River Water & Sanitation District As a recent member of this board, I am up-to-date on water quality issues and concerns that may come before the PEC. 1996-2004 Member, Vail Town Council 1999-2003 Member, Vail Town Council, Mayor I addition to the above qualifications, my experience, knowledge, leadership capacity and ability to form cooperative relationships in the community are well suited to the requirements of PEC membership. I hope that the Vail Town Council will consider my qualifications and my sincere desire to serve our community in conmy application for the Planning & Environmental Commission. siderin Thank you, I , r:g' Ludwig Kurz ACJ 12/15/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: Discussion of alternative development approaches to the Chamonix housing development. PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: The Community Development Department requests the Vail Town Council consider the alternative development approaches for the Chamonix Project and provide direction on next steps. What additional information does the Town Council need regarding the four development approaches in order to effectively evaluate the options and select a preferred approach? BACKGROUND: The Town has invested a great deal of time, money and resources to bring the Chamonix Project to fruition and stands on the threshold of seeing that project begin construction. In order to accomplish this goal, which has been a priority of Council over the last several years, some important decisions remain to be made. Not least of these decisions is how to proceed with the development of the site. There are several alternative ways to approach this important decision. ATTACHMENTS: Chamonix Development Approaches Memorandum Chamonix Development Approaches Power Point 12/15/2015 0) VAIL 1 Memorandum To: From: Date: Subject Vail Town Council Community Development Department December 15, 2015 Chamonix — An Overview of Development Options PURPOSE Town staff was instructed to propose and present development approach options for the Chamonix Development for the Vail Town Council's review and consideration (public, private, or public/private partnership). The purpose of this public hearing is for the Town Council to review the various development options and provide staff guidance on next steps in selecting a preferred development approach alternative, or provide feedback on the following: What additional information does the Town Council need regarding the four development approaches in order to effectively evaluate the options and select a preferred approach? DEVELOPMENT APPROACH OPTIONS The Town has invested time, money and resources to bring the Chamonix Development to fruition and now stands on the threshold of breaking ground. Before moving forward a decision must be made on the development approach. That decision point will need to occur in the first quarter of 2016. Option 1: Town of Vail as Master Developer The town has budgeted $2M in the 2016 Capital Budget for the construction of the required site access and infrastructure and has contracted 359 Design for the preliminary site plan and engineering. The Town will be the developer of the site access and infrastructure and retain a general contractor to complete the construction. A subsequent phase of development is vertical construction of the buildings. Tc complete the vertical construction the Town may decide to act as the developer. To manage the process the town may: • Hire a general contractor; 12/15/2015 Assemble an in-house project team to manage the process. The VLHA and staff manage the unit sales from pre -sale through closings; or Contract with real estate firm Town Role: 1. Issue a Request for Qualification/Proposals for Program Management firm 2. Determine unit mix and product 3. Manage and direct design for vertical construction 4. Obtain regulatory entitlements 5. Enter into agreement with Program Manager 6. Staff/ Program Manager issue Request for Qualifications/Proposals for General Contractor 7. Enter into Agreement with General Contractor 8. Contribute land to project 9. Provide subsidies 10. Staff manages or contracts sales process 11. Allow free market units to offset cost of subsidies General Contractor Role: 1. Manage design, entitlement, and construction process through sales of units 2. Coordinate construction schedule and project phasing with sales team 3. Establish timeline Pros: 1. Town maintains control, flexibility to make changes (mix, quality, timing) 2. Prices may be set based on affordability, not market 3. Town may change parameters (i.e., change product mix to respond to demand) 4. Access to the decision making process 5. Town may ensure best product to meet demand 6. Town maintains ownership of the land to ensure affordability Cons: 1. Development isn't primary business of the town 2. Town assumes financial and sales risk 3. Town assumes complex project management responsibilities, overseeing all contractors 4. Financial and political risk falls on town 5. Risk management in housing development is not in purview of local government Option 2: Use the Housing Authority as Special Agent for the Town of Vail This approach was for the development of the Middle Creek Apartments. A Housing Authority is a government-owned enterprise and serves at the will of the Council, with useful statutory authorities from the state including: Ability to apply for loans, grants, and contributions from government or other sources designed for specific authority purposes Town of Vail Page 2 12/15/2015 2. Ability to acquire property by purchase, lease, operations, eminent domain, gift, grant, bequest or devise from any person, firm, corporation or city government 3. Ability to borrow money on terms Housing Authorities have been interpreted, in legal opinions, as enterprises rather than local districts, as long as their annual grant revenue from state and local governments is less than ten percent of their total budget. As a result certain expenditures by these authorities are not counted against the local or county government limits imposed by the TABOR Amendment. As an agent in this scenario the Authority would take over the responsibilities in Option 1 for the town thereby releasing Council from the direct political and certain financial burdens while remaining guided by Council direction. Housing Authority Role: 1. Staff issues RFQ/RFP for Project Manager to work with HA 2. Enter into agreement with Project Manager 3. Determine unit mix and product through pre -sales process and consultation with private sector real estate professionals 4. Manage and direct design for vertical construction 5. Obtain regulatory entitlements for the project to proceed prior to entering into agreement for vertical construction contract 6. Issue a Request for Qualifications/Request for Proposals for General Contractor 7. Enter into Agreement with General Contractor 8. Takes donation of the land to Chamonix affordable housing project; 9. Seeks financial assistance through government sources for subsidies to the project 10. Staff manages or contracts sales process 11. Allow free market units to offset cost of subsidies Private Sector Role: 1. HA Project Manager works with General Contractor to manage construction process through sale of units 2. Coordinates construction schedule and project phasing with sales team 3. Establishes timeline completion Pros: 1. HA maintains control on town's behalf 2. Reduces risk of project failure with expert analysis and close coordination with staff 3. Fast -tracks development process 4. Ensures development of the best product to meet local demand 5. Maintains land ownership ensuring affordability, removing burden of ownership from town 6. Reduces financial risk through grants/bonds. 7. Reduces Council exposure through shared political risk Town of Vail Page 3 12/15/2015 Cons: 1. Council is one-step removed from the process (pro or con) 2. Town remains final "backstop" for losses 3. Additional financial resources needed for staffing/contractor assistance 4. HA has no prior direct experience with for -sale housing development Option 3: Public/Private Partnership The Town may choose to enter into a development agreement with a for-profit or non- profit developer to complete the Chamonix Development. A public-private partnership can be very effective in that it allows an experienced development team to lead the project while maintaining transparency and working within town parameters of affordability, unit mix, and phasing. To identify the right development team, staff would solicit and receive a Request for Qualifications from interested development companies, followed by a Request for Proposals, focusing on resort, high-altitude, workforce housing and public-private partnership experience. Town role: 1. Contribute the land to project 2. Provide subsidies 3. Reduce, defer, off -set or waive development fees 4. Investigate property and use tax waivers 5. Obtain regulatory entitlements 6. Allow free market units to offset cost of subsidies Private Sector Role: 1. Develop Pro Forma to demonstrate cash flow and identify any funding gaps 2. Finalize project/unit mix and designs, and phases 3. Obtain construction financing. 4. Manage construction process through sale of units 5. Manage sales process from pre -sale to closings 6. Take an equity stake in the project 7. May build/sell free market units or sites to offset subsidies. May include units that require the owner to work in Vail, but not restrictive to a certain AMI category, ensuring a "local" neighborhood and all income levels. Pros: 1. Reduces financial risk to town with equity investment 2. Private sector development knowledge and experience to manage risk 3. Timely implementation from private sector partner driven by profit 4. Knowledge of the market and the financing community 5. Ability to combine debt and equity in capital structure 6. Construction ability to meet high-quality standards and durability of units 7. Ensures positive home buying experience for residents (e.g. customization) 8. Budget and margin transparency Town of Vail Page 4 12/15/2015 Cons: 1. Project can go awry if mission and goals of the partners are not aligned 2. Town relinquishes control to developer 3. For-profit "culture" vs. community's affordable housing priorities 4. Challenging integration of day-to-day decision making and project management 5. Private sector partner profit margin may conflict with affordability gap resulting from cost of construction 6. Private sector partner could withdraw if financing gap increases during implementation 7. Clear development agreement defining partner roles takes time Option 4: Sell Parcels for Private Development The town may choose to subdivide into three or four development parcels and transfer the site to private sector bidders, relieving the town of financial risk. The town may offer financial incentives to entice the private sector to maximize the affordability or to meet "pre -determined" sales prices. The parcels could be the duplex parcel along Chamonix Lane, the townhome parcel and the multi -family parcel along Chamonix Road as designed in the site plan. These three parcels would be sold with the stipulation that the parcels be deed restricted and developed as affordable housing with zoning controls. A fourth parcel could be designated as free-market on the steeper portion of the site to the west and sold to for- profit developers or homeowners. The proceeds from the sale of these free market lots could be used to help subsidize the affordable unit development. Town role: 1. Subdivide and sell land to for or non-profit developers 2. Provide financial assistance through infrastructure installation and subsidies 3. Provide loans with favorable terms such as: • Deferred payments • Repayment subject to cash flow only • Residual receipt loans (variable payments subject to cash flow) • Long term loan of 40 + years 4. Use Industrial Revenue Bonds or Private Activity Bonds 5. Obtain grant funding 6. Reduce, defer, off -set or waive development fees 7. Investigate property and use tax waivers 8. Investigate Tax Increment Financing (TIF) or Public Improvement District (PID) 9. Obtain regulatory entitlements for project to proceed prior to sale of property 10. Sell a portion of the site as free market lots to offset cost of subsidies. Private Sector Role: 1. Take financial risk 2. Finalize designs for vertical construction 3. Obtain construction financing 4. Manage development process Town of Vail Page 5 12/15/2015 5. Manage sales process through closing Pros: 1. Eliminates/reduces financial risk to town through the use of private funding 2. Private sector expertise - market and construction techniques 3. Financial incentives can be less costly than direct investment Cons: 1. Town loses control/ownership of land upon sale 2. Risk of not accomplishing affordability goals increases 3. Profit margin may limit ability to fill the affordability gap 4. Need for financial/regulatory incentives may outweigh risk of direct investment 5. Developers not accustomed to producing housing for lower AMI levels 6. Private financing for deed -restricted units may be difficult to obtain III. STAFF RECOMMENDATION The Community Development Department requests the Vail Town Council consider the alternative development approaches for the Chamonix Development and provide direction on next steps, or provide feedback on the following: What additional information does the Town Council need regarding the four development approaches in order to effectively evaluate the options and select a preferred approach? Town of Vail Page 6 12/15/2015 Chamonix "Nail's newest residential neighborhood for families."' "...growing a thriving and balanced community" Town of Vail I Community Development 12/15/15 12/15/2015 0 TOWN OF VAIL Purpose: • Background • Project Guidelines and Goals • Presentation of Development Approaches —Town's Role — Pros & Cons • Schedule Town of Vail I Community Development 12/15/15 0 TOWN OF VAIL"' 12/15/2015 Project Guidelines and Goals: Optimize site for workforce for -sale housing (15 - 25 du's per acre) Context Sensitive Design Solution Phased Approach Desirable, marketable and diverse housing products Maximize limited financial resources Build responsibly considering topography and natural features Diversified cost/sales structure Town of Vail I Community Development 12/15/15 - Vail Town Council, April 2015 0 TOWN OF VAIL"' 12/15/2015 Option 1: TOV as Master Developer Key Points: • Town owned site • Existing budget for site access and infrastructure • Contracted 359 Design: site plan, engineering and design • Hire a General Contractor • VLHA & Housing Staff manage unit sales Town of Vail I Community Development 12/15/15 0 TOWN OF VAIL"' 12/15/2015 Option 1: Roles & Responsibilities Town Role: • Determine unit mix and product • Complete vertical construction • Obtain regulatory entitlements • Complete RFQ/RFP for General Contractor • Contribute land to project • Provide subsidies • Manage or outsource sales process • Offset costs with free market units Town of Vail I Community Development 12/15/15 0 TOWN OF VAIL"' 12/15/2015 Option 1: Roles & Responsibilities General Contractor Role: • Manage Construction process through sales of units. • Coordinates construction schedule and project phasing with sales team; • Establishes timeline horizon for project completion Town of Vail I Community Development 12/15/15 0 TOWN OF VAIL"' 12/15/2015 Option 1: Pros & Cons Pros: • Control and flexibility • Prices set for affordability not market • Staff knowledge and efficiency in development process • Best product for local demand • Retain ownership of the land to ensure affordability Cons: • Development is not the primary business of the Town • Town assumes entire risk • Town assumes complex project management responsibilities • Financial &political risk for any failure Town of Vail I Community Development 12/15/15 0 TOWN OF VAIL"' 12/15/2015 Option 2: Housing Authority as Special Agent Key Points: • Precedent (Middle Creek) • Government-owned enterprise -serves at the will of TC • Statutory Authorities: — Ability to apply for loans, grants, etc. — Ability to acquire property by purchase, lease, operations, eminent domain, gift, grant, bequest or devise from any person, firm, corporation or city government — Ability to borrow money on terms • As "enterprise" not counted against TABOR limits Town of Vail I Community Development 12/15/15 0 TOWN OF VAIL"' 12/15/2015 Option 2: Roles & Responsibilities Housing Authority role: • Issue RFQ/RFP for Project Manager/General Contractor • Complete design for vertical construction • Obtain regulatory entitlements for the development • Enter into Agreement with General Contractor • Takes donation of the land to Chamonix Development • Seeks other government sources for subsidies • Manages or contracts sales process • Free market units to offset cost of subsidies Town of Vail I Community Development 12/1/15 0 TOWN OF VAIL"' 12/15/2015 Option 2: Roles & Responsibilities Private Sector Role: • HA Project Manager works with GC to manage process • Coordinates construction schedule and phasing with sales team • Establishes timeline Town of Vail I Community Development 12/15/15 0 TOWN OF VAIL"' 12/15/2015 Option 2: Pros & Cons Pros: • HA maintains control on behalf of • Reduced risk of failure • Fast-track development process • Best product for local demand • HA ownership of land ensures affordability &removes burden from TOV • Reduced risk for the project via HA grants and/or bonds Cons: • Council is one-step removed from process (pro or con) • Town remains final "backstop" for losses • Additional financial resources • HA lacks direct experience with for -sale housing development Town of Vail I Community Development 12/15/15 12/15/2015 TOWN OF VAIL" Option 3: Public/Private Partnershi Key Points: • Experienced development team • Development agreement dictates terms • RFQ/RFP process identifies qualified partner • Reduced risk for TOV • Collaboration and Partnership Town of Vail I Community Development 12/1/15 0 TOWN OF VAIL"' 12/15/2015 Option 3: Roles & Responsibilities Town role: • Contributes land • Provide subsidies • Reduce, defer, off -set, waive fees • Investigate property and use tax waivers • Obtain entitlements • Free market unit to offset subsidies Town of Vail I Community Development 12/1/15 0 TOWN OF VAIL"' 12/15/2015 Option 3: Pros &Cons Pros: • Reduced financial risk to ToV • Timely implementation from Private Sector partner • Private sector knowledge of market and financing • Improved risk management • Ability to combine debt and equity in a workable capital structure • Construction knowledge and abilities • Ensure a positive home buying experience • Transparency of budget and margins 12/15/2015 Option 3: Pros & Cons Cons: • Misalignment of mission/goals can delay project • ToV relinquishes control to developer • For-profit "culture" work vs. affordable housing priorities • Challenging integration of decision making and project management • Profit -margin needed vs. affordability gap • Private Sector Partner could walk away if financing gap increases • Negotiating a Development Agreement defining roles adds time 12/15/2015 Option 4: Sell parcels for Private Development Key Points: • ToV subdivides site • ToV transfers parcels to private sector developer(s) • Relieves ToV of financial risk • Added work to establish land use & development controls • Financial incentives necessary to entice private sector to address affordability gap or ToV "pre -determined" pricing Town of Vail I Community Development 12/15/15 0 TOWN OF VAIL"' 12/15/2015 Option 4: Roles & Responsibilities Town role: • Subdivide/sell land to developers for deed restricted units • Provide subsidies • Provide loans with favorable terms • Use Industrial Revenue or Private Activity Bonds • Obtain grant funding • Reduce, defer, off -set, waive fees • Investigate property and use tax waivers • Investigate TIF • Obtain regulatory entitlements • Sell free market units to offset subsidies 12/15/2015 Option 4: Roles & Responsibilities Private Sector Role: • Assume financial risk • Finalize project/unit designs for vertical construction • Obtain Construction Financing • Manage sales process from pre -sale to closings. Town of Vail I Community Development 12/15/15 0 TOWN OF VAIL"' 12/15/2015 Option 4: Pros & Cons Pros: • Reduces ToV risk • Private sector expertise in market and construction • Financial incentives less costly than direct investment Town of Vail I Community Development 12/15/15 0 TOWN OF VAIL"' 12/15/2015 Option 4: Pros & Cons Cons: • Town loses control of the land upon sale • Risk losing focus on affordability goals • Private sector profit margin vs. affordability gap • Financial and regulatory incentives may outweigh risk of ToV direct financial involvement Town of Vail I Community Development 12/15/15 0 TOWN OF VAIL"' 12/15/2015 Pending Policy Decisions: ❑ Development Approach (12/15 & 1/19) ❑ Funding Options (1/5 & 2/2) ❑ Target Market (Special Meeting) ❑ Subsidy Policy (1/5 & 2/2) ❑ Cost/Pricing Strategy (1/5 & 1/19) ❑ Deed Restriction Policy (2/2 & 2/16) ❑ Final Project Proposal (3/15) ❑ Construction Phases (4/19) ❑ Phase 1 Infrastructure Contract Award (1/19) Town of Vail I Community Development 12/15/15 0 TOWN OF VAIL 12/15/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: Information Update: 1) October 2015 Sales Tax 2) CSE Meeting Minutes 3) Plan4Health Grant Update 4) Business Matters Online Newsletter 5) Gore Creek Report 6) 3rd Quarter 2015 Investment Report 7) October 2015 Vail Business Review ATTACHMENTS: October 2015 Sales Tax CSE DRAFT 120215 Meeting Minutes P1an4Health Grant Memorandum Business Matters Newsletter Gore Creek Report 3rd Quarter 2015 Investment Report October 2015 Vail Business Review 12/15/2015 MEMORANDUM November 27, 2015 To: Vail Town Council Stan Zemler Kathleen Halloran From: Sally Lorton Re: October Sales Tax estimate Vail will collect another $69,000 in October sales tax to bring collections to $828,052. If so, October will be up 3.6% or $28,956 from budget and up 10.1 % or $75,757 from October 2014. Year to date would be up 2.7% or $535,319 from budget and up 5.9% or $1,125,391 from 2014. The summer (May — October) would be up 6.3% or $443,032 from 2014. 12/15/2015 Month 2005 2006 2007 2008 2009 Town of Vail Sales Tax Worksheet 11/27/2015 2010 2011 2012 2013 2014 Budget 2015 Collections Budget Variance % Change from 2014 % Change from Budget January 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,525,333 3,695,767 170,434 6.10% 4.83% February 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,477,419 3,620,104 3,592,916 (27,188) 3.32% -0.75% March 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,788,185 3,949,005 4,052,930 103,925 6.99% 2.63% April 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,186 1,280,641 1,313,158 1,370,236 57,078 7.00% 4.35% May 458,770 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 616,645 583,761 (32,884) -3.94% -5.33% June 834,913 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,167,182 1,241,707 74,525 7.67% 6.39% July 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,829,102 1,879,577 1,935,944 56,367 5.84% 3.00% August 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,674,813 1,695,885 1,699,416 3,531 1.47% 0.21% September 795,807 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,124,778 1,225,353 100,575 16.26% 8.94% October 566,173 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 799,096 759,052 (40,044) 0.90% -5.01% Total 13,221,830 14,270,840 15,343,390 16,259,629 13,707,491 14,011,277 15,608,340 16,246,755 17,630,194 19,100,691 19,690,763 20,157,082 466,319 5.53% 2.37% November 713,117 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 1,016,057 December 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,818,096 3,779,180 Total 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 24,486,000 12/15/2015 TOWN OF VAIL Commission on Special Events COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, December 2, 2015 @ 8:30am CSE Members Present: Barry Davis Jeff Andrews (arrived @ 8:40am) Mark Gordon Rayla Kundolf Marco Valenti Alison Wadey Shenna Richardson Town of Vail Staff Present: Sybill Navas, CSE Coordinator Kelli McDonald, Economic Development Manager Laura Waniuk, Event Liaison Others Present: Brooke Skjonsby, Vail Resorts AGENDA: Meeting materials can be accessed after November 30 at the following link: httD://65.38.144.10/WebLink8/0/fol/321734/Row1.asax CSE Chair, Barry Davis, called the meeting to order at 8:32 am Administrative Items Approval of the Minutes of the CSE's Meeting on November 4, 2015 and the CSE Special Meeting on November 11, 2015. Motion to approve the minutes of the CSE Meeting, November 4, and November 11, 2015, as presented. M/S/P: Kundolf/Wadey/Unanimous The motion passed 6-0 (Andrews not yet arrived) CSE Deadlines and Meeting Reminders: • Application Deadlines and Interview Dates for CSE applicants: Letters of Interest due to the Town Clerk, Patty McKenny, by Friday, December 4th CSE Minutes December 2, 2015 Page 1 of 3 12/15/2015 Interviews on Tuesday, Dec. 15 during the Vail Town Council Work Session. Appointments will be made at the evening meeting, also on Dec. 15. Updated Meeting Schedule for 2016: CSE, VLMDAC and VEAC End of year 2015 allocations/budget review. Navas called out that the Vail Beaver Creek Restaurant Week returned some of their funding - $625. They invoiced with what they were billed for in terms of marketing. There are also 3 events that haven't been paid out their 3rd payment due to outstanding sales tax owed by participating "out of town" vendors. Final 2016 CSE Budget and Review of feedback from Vail Town Council on Dec. 1 and VLMDAC on Nov. 19 Questions from Council came up with regard to how the CSE is recruiting new events. Jim Kellen requested to attend the February meeting and brainstorm for new event producers or events. Kundolf and Gordon spoke about previous events and the process of bringing new events in CSE history. Andrews suggested the CSE write a memo to council regarding recruiting of events. The topic of the permit process was raised and questions about challenges, process and successes of different events and producers were discussed. How are certain producers successful and why are others challenged with the permit process? Determine Fireworks allocations for 2016 Vail America Days and Vail Holidaze. Total available budget for 2016: $51,500 2015 split: $32K for America Days, $18K for New Year's Eve Following brief discussion, CSE members agreed by consensus to allocate the 2016 Fireworks budget: New Years Eve fireworks funding at $18,000 and the balance of $33,500 for Vail America Days. ➢ Motion to approve the 2016 fireworks funding distribution of $18,000 for New Years Eve and $33,500 for Vail America Days. M/S/P: Kundolf/Richardson/Unanimous The motion passed 7-0 Vail Bluegrass dates - Consideration of a proposed change from 4 concerts taking place every other Wednesday beginning on June 29 and ending on Aug. 10, to 4 consecutive Wednesday's from June 29 -July 20 The issue is raised due to a potential conflict of concerts in Avon with the Bluegrass Series in Vail. The CSE is in favor of a consecutive Wednesday series of concerts. Navas will discuss with Ariel Rosemberg. Navas also has a meeting with her contact in Avon to discuss events for 2016 and processes. 2016 Event Survey Plan/Schedule Review final plan for 2016 independent event survey program contracted by the CSE McDonald explained about the types of surveys and why "post event" surveys via web/email can be more successful in terms of sample sizes and collection of data. Navas mentioned that the Staff will work to ensure the surveyors and producers are working together. Andrews mentioned that it's important to note where surveys changed CSE Minutes December 2, 2015 Page 2 of 3 12/15/2015 over from at event to post event to track data impacts. Navas mentioned parking counts as another data point. RRC looks at attendance estimates, parking counts and room nights. New Business and Community Input Brooke Skjonsby, representing Vail Resorts Marketing, came to say thanks for approving funding for Snow Daze and Spring Back to Vail and that Vail Resorts is excited about bringing CarniVail back as well. The CSE recognized term -limited CSE member, Rayla Kundolf, and Jeff Andrews, who elected not to re -apply for a second term, for their contributions to the CSE and the community. New Business and Community Input: Alison Wadey invited the CSE members to the VCBA Winter Mixer, which will be held on December 10 from 4:30-6:30pm at La Tour. Mark Gordon informed the group of the B'Nai Vail nightly Hanukkah candle lighting at 5:OOpm beginning Sunday Dec. 6-13 at the Covered Bridge. Free coffee and hot cocoa will be provided by Starbucks beginning at 4:30pm, before the lighting of the menorah. All were encouraged to attend. ➢ Motion to Adjourn at 9:32am M/S/P: Kundolf/Andrews/Unanimous The motion passed 7-0 Next CSE Meeting: Wednesday, January 6, 2016 @ 8:30am- location TBD Annual kick—off Breakfast to introduce new CSE members CSE Minutes December 2, 2015 Page 3 of 3 12/15/2015 I ffliln Memorandum To: Mayor and Town Council From: Mark Hoblitzell, Environmental Sustainability Coordinator Date: December 15, 2015 Subject: Healthy Communities Coalition of Eagle County: PIan4Health Grant The Eagle County Healthy Communities Coalition has been award a $125,000 grant from the American Planning Association's Plan4Heath program. This initiative supports healthy eating and active living as a way to combat chronic disease. The program is in partnership with the American Public Health Association and aims to improve collaboration between planning and public health professionals. The Healthy Communities Coalition is comprised of multidisciplinary professionals and community members committed to fostering health among all residents in Eagle County. Since its inception in 2012, the Coalition has worked together to implement several evidence -based strategies to increase opportunities for healthy eating and active living (HEAL) for all. Grant funds will be used to review comprehensive land use and master plans throughout Eagle County and to propose strategies that promote healthy eating and active living within the counties built environment. Additionally, grant funds will be used to launch a pilot program to increase community engagement and bring a greater variety of input to local government processes. In this round of the PIan4Health program, 17 groups around the country were awarded financial support. The Healthy Communities Coalition of Eagle County is the only organization in Colorado to receive funding. Municipal Governments are being asked to support this effort by providing information on master or comprehensive plans. Additionally, a resolution in support of healthy eating and active living may be requested to help demonstrate each community's commitment to the initiative. In order to support this effort, Town of Vail staff time will be needed to help research and collect data for the policy review, attend meetings and reviews of the grant committee, and provide input on program structure and logistics. In return, the town will receive a $5,000 distribution from grant funds to help cover expenses and a copy of the results and recommendations that come from the policy review. The majority of the policy scan, and work efforts related to the grant will be completed by contractors and the Healthy Communities Coalition of Eagle County. Results will be made available to the community by the end of September 2016 12/15/2015 WHAT'S NEW IN TOWN Several construction cranes are flying high in town, signifying continued improvement in the local economy. Vail Valley Medical Center's Master Facility Plan is underway with renovation and expansion of the nonprofit community hospital. Also under construction is The Lion, a seven -story, mixed use building with 69 residential dwelling units and street level retail space, scheduled for a fall 2016 completion. At the Vail Golf Club/ Nordic Center, a new community clubhouse is under construction with bookings available for functions beginning next fall. grillonthegore. com/events 75 S. Frontage Road Vail, Colorado 81657 970.479.2454 1 vailgov.com WHAT'S NEW ON THE MOUNTAIN The new, six -passenger Avanti Express Lift (#2) debuts this season on Vail Mountain. Similar to the Mountain Top Express Lift (#4), the new lift includes a loading conveyor and gates to improve efficiency and increase capacity, while reducing wait times and improving skier and snowboarder circulation. For summer 2016, Epic Discovery will offer guests the opportunity to try new outdoor activities, challenge themselves physically and discover an appreciation for nature through the incorporation of learn -through -play elements. vail.com. TOWN OF VAIL 12/15/2015 VAIL'S NEW LEADERSHIP ,�0� N CO0 For the first time since 2011, there's a new 20 mayor in town. Dave "Bone" Chapin has > r been elected by his Town Council colleagues to lead the group for the next two years. Z0 Jenn Bruno is the new mayor pro tem, 0 �O0RAT Chapin and Bruno both run businesses in town. They're leading a Town Council that has welcomed two newcomers following November's election — Kim Langmaid and Jen Mason — plus Kevin Foley and Dick Cleveland who have served on council previously. The remaining member is Greg Moffet. Together, the 7 members are actively involved in the community, with diverse participation in the schools, the hospital, retail and restaurant sectors, non -profits and other activities. The Town Council meets the first and third Tuesdays of each month. Be sure to contact the members with your comments and suggestions at vailtowncouncil @vailgov.com or follow on Twitter @VailTownCouncil. Members of the Vail Town Council: Mayor Dave Chapin, Jen Mason, Greg Moffet, Mayor Pro Tem Jenn Bruno, Kevin Foley, Dick Cleveland, Kim Langmaid and Town Manager Stan Zemler. TOWN REVENUES STRONG • Year to date Sales Tax collections through September are $19AM, up 5.7% from 2014. • Real Estate Transfer Tax collections through October total $5.1M, down 6.1% from this time last year. Annual RETT collections in 2014 totaled $6.8M, a record year since the peak in 2008. • Construction activity continues to bolster revenues with Construction Use Tax of $2.2M through October, up 1% from the prior year. Summary: Across all funds, YTD revenues total $50.2M, up 5.8% from the prior year, mainly due to increases in sales tax and construction related fees. 75 S. Frontage Road Vail, Colorado 81657 970.479.2454 1 vailgov.com SHORT TERM RENTALS IN VAIL Since July 1, 2015 short term rental properties in Vail are required to post their Town of Vail sales tax account number in all advertisements of those rentals. Beginning Jan. 1, 2016, all short term rental properties in Vail renting more than 14 days per year will be required to obtain an annual business license from the town regardless of the location of the business management office. Previously, management companies located outside of Vail were not required to obtain a business license. If 2 or fewer units are rented, the cost is $150; for rentals of greater than 2 units the cost is $325. In addition, a per unit fee is assessed based on location of the unit(s): $17 per unit if located in Zone 1 and $12.75 if located in Zone 2. All short term rentals less than 30 consecutive days are subject to sales and lodging tax. Total sales and lodging taxes of 9.8% should be remitted to the appropriate taxing entities (Town of Vail 4% sales tax, State of Colorado 2.9% sales tax and 1.4% lodging tax; Eagle County 1.5% sales tax). For assistance in creating an account with the town, please contact Gary Hartley at 970-479-2324 orghartley@vailgov.com SUCCESS OF ONLINE SALES TAX Nearly a year ago, the town's Finance�j% Department began offering an online option for submittal of sales tax returns \/ and payments. Since then, about half of all accounts have opted to use this online method. The participation rate is much higher than the 20% rate reported by other municipalities. Vail's online system has created efficiency for both the town and its business partners. One satisfied customer wrote: "The Town of Vail letter notifying us that the TOV sales tax can now be filed online/electronically brought our accountant to tears. Saves time on both ends. Win for all!" Visit vailgoncom/finance and click on "Pay Sales Tax Online" from the menu to learn more or to start using it today. NEW ISO RATING MAY MEAN LOWER INSURANCE RATES Be sure to check with your insurance agent to see if an updated townwide insurance classification will result in lower premiums for your home or business. A new rating, 2/2X, from the Insurance Services Offices became effective Nov. 1 and is an improvement from the last inspection, due in part, to construction of the West Vail fire station. The rating is based on an evaluation of the town's fire suppression system, the 911 dispatch system as well as the water supply available for firefighting. The ISO rating is used by many insurance companies as part of their underwriting process to determine availability of insurance, coverage levels and premiums. 12/15/2015 LATE NIGHT TRANSPORTATION SERVICES Vail Transit buses leave the Vail Transportation Center outbound, on request only, as follows: • West Vail Red -1:50 AM • East Vail - 2 AM • Sandstone - 2:10 AM • West Vail Green - 2:10 AM vailgon com1hus-schedules ECO buses provide outbound service from Vail as follows: • Highway 6 Westbound -12:05 and 1:05 AM - Servicing Eagle -Vail, Avon, Edwards, Eagle and Gypsum • Valley Express -11:20 PM - Servicing Avon, Edwards, Eagle, and Gypsum eaglecounty. us/transit/ Also, taxis stage at the Vail Transportation Center for patrons needing late night rides. Pre -arranged luxury limousines are also available. The Turtle Bus has public routes as well as private service. Call for details. BUSTANG ADDS ,j'jr�v, AF SM7171 WEEKEND SERVICE Colorado's first-ever, state-owned and operated bus system has added weekend service to its west line route on the I-70 corridor between Glenwood Springs and Denver, with stops in Eagle, Vail and Frisco. Bustang now offers one round trip route on Saturdays and Sundays eastbound to Denver in the morning, and westbound from Denver in the late afternoon. The expansion now means 7 day a week service for the west line with fares as low as $17 per trip. For Bustang schedules and fares, visit ridebustang.com. VAIL PARKING PASSES ON SALE Season parking passes are available for purchase on the lower level of the Municipal Building, 75 S. Frontage Rd. There are five discount pass types available, plus an incremental rate structure for value cards. The town's parking pass sales office is open from 8 a.m. to 4:45 p.m. Monday through Friday throughout the season. vailgov.com/parking EGE WINTER AIR SERVICE Winter air service from Eagle County Airport (EGE) includes the return of Air Canada's non-stop flight from Toronto on Saturdays. In addition to the Air Canada flight, non-stop service will be provided by American, Delta and United from 10 major markets including Atlanta, Chicago, Dallas/Ft. Worth, Denver, Houston, Los Angeles, Newark and New York/ Kennedy. The majority of winter service begins in mid-December and continues through early April. Look for increased service by American at peak times this winter from both Dallas/Ft. Worth and Miami. For Dec. 19 through Jan. 4, American will add a third daily flight from Dallas/Ft. Worth and a second daily flight from Miami. The Miami service will also be augmented on Saturday and Sunday from Jan. 9 through April 3. In addition, United will be offering Saturday and Sunday non-stop service from Chicago to EGE in peak season. Dates for this new service are Dec. 19 through Jan. 3 and Feb. 13 through April 3, 2016. FlyVail. com TOWN OF t/2015 Big Beers, Belgians & Barleywines Festival January 7 - 9 CarniVail Burton US Open Snowboarding Championship U16 Rocky/Central Junior Championship Taste of Vail Pink Vail Vail Film Festival Spring Back to Vail February 6 - 9 February 29 - March 5 March 11-17 March 30 - April 2 April 2 April 7 - 10 April 10 A '0 IV/ 1 Photos courtesy ofBurton US Open Snowboarding Championship, 'Taste of Vail, Vail Film Festival, Pink Vail and Big Beers, Belgians & Barleyivmes Festival. IG` EPIC DAY LIFT TICKETS An online and mobile platform to purchase daily lift tickets at the guaranteed lowest price (as much as 25% off the lead rate) has been introduced for Vail, Beaver Creek and other Vail Resorts properties. Not only will guests be getting the best pricing on daily lift tickets, but the convenience of bypassing the ticket window will allow them to spend more time doing what they came for - skiing or snowboarding. vail.com KICK THE BAG HABIT In an effort to reduce waste, Vail's grocery stores no longer supply plastic bags. Pick up a free reusable bag at the Vail or Lionshead Welcome Centers while supplies last, or bring your own. If you happen to forget, paper bags are still available for a 10 cent fee. These efforts, to date, have resulted in an 85% reduction in monthly bag use. In addition, a community wide recycling ordinance has produced significant improvement in commercial and residential recycling rates. lovevail.org. TOWN OF VAIL ECONOMIC DEVELOPMENT OFFICE 75 S. Frontage Road I Vail, Colorado 81657 kmcdonald@vailgov.com 1 970.479.2454 1 vailgov.com 250 200 150 100 50 0 RETAIL LODGING F&B OTHERS TOWN OF YEA/I1 /2015 rowN ofvain Memorandum To: Vail Town Council From: Departments of Community Development and Public Works Date: December 15, 2015 Subject: Gore Creek Illicit Discharge Recap DISCHARGE EVENT TIMELINE OF EVENTS ➢ 9/12/15— 9/15/15: Possible wastewater connection identified by observation of algae, waste product solids and floatables at outfall west of skier bridge in Lionshead. Eagle River Water and Sanitation District (ERWSD) contacted, site visits conducted to confirm. ➢ 10/1/15— 10/5/15: TOV site visit with ERWSD, outfall sample taken -positive. Storm sewer routing identified likely connection from Arrabelle, but indeterminate. Contacted Brandt Marrot, Area Director of Engineering, Vail Resorts - indicated connection may be from the Lions Square Lodge. Site visit to loading dock conducted, observed sumps, no obvious evidence of cross connection with waste water. Colorado Department of Public Health and Environment (CDPHE) notified and report filed. Phone conference with Brant and Sara to expedite the process. Encouraged dye testing asap. ➢ 10/19/15: Sampling scheduled, cancelled due to weather. ➢ 10/28/15: Samples taken from outfall, stormwater vaults within Arrabelle loading dock, garage, and skier lawn with Alpine Hydroecology, TOV staff. Solids identified, odors present. Results mapped, Arrabelle staff determined contamination was coming from dewatering discharge sump, but not from the dewatering collection system. ➢ 11/10/15: Additional samples needed. VR scheduled team to go down into vault to locate source of sewage. Plan to take samples and televise inlet pipes, dye test if needed. ➢ 11/17/15: Update requested from Arrabelle, narrowed down location and planned dye testing 11/20/15. ➢ 11/22-11/24-15: Further dye testing led to identification of Children's Ski School cross connection that occurred during remodel - piping corrected, vaults cleaned and sanitized. LESSONS LEARNED AND NEXT STEPS After internal review, proper protocol of identification, notification of proper parties, filing State required reports were followed and conducted in a spirt of partnership with the Vail Resorts team. In hindsight the process should have been more expeditious despite how challenging locating the issue was for the property owner. Public notification was not required per CDPHE due to a non-existent public health threat, given the nature of the discharge and time of year. Staff will also conduct a debrief with ERWSD to discuss roles of entities. In addition, staff is now taking a systematic approach to identification of other possible discharges using the SGM storm sewer inventory conducted this fall. As part of the Restore the Gore planning process, staff will investigate the following: Future plumbing inspections beyond pipe fittings Town authority to require additional vault testing and watershed protection ordinances Role of code enforcement and building codes to assist in identification of source of discharge, access to properties within our regulatory structure 12/15/2015 FROM: Carlie Smith DATE: 3rd Qrtr 2015 RE: Investment Report Enclosed is the investment report with balances as of September 30,2015. The estimated average yield for the pooled cash fund is 0.6%. As of 09/30/2015, the Treasury yield curves for 3 months, 6 months, and 1 year are 0.00%, 0.08%, and 0.33% respectively. TOV investments performed above these yields. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. 2015 Investment Mix $75.8 million Gov't Securities $20.7M, 27% Cash - - ------------t $28.9M, 38% CD's $11.7M, 15% Colorado Investment Pool $14.5M, 19% During September, the town shifted $5.0 million of liquid investments held in ColoTrust into longer term government -backed securities with better returns. The town's funds remain in very safe and liquid investments according to our investment policy. There were no other changes to investment products or banking institutions. Please call me if you have any questions. 12/15/2015 Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 9/30/2015 2015 Balances Percentage Cash of Total Commercial Banks $24,073,968 31.76% Money Market Funds $4,796,600 6.33% Total Cash $28,870,567 38.09% U.S. Government Securities (see page 4) Government Agency Seurities -Piper Jaffray FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana Total Government Securities Certificates of Deposit Colorado Investment Pools Total Portfolio Maturing Within 12 Months Maturing Within 24 Months Maturing After 24 Months $12,528,602 16.53% $8,215,038 10.84% $20,743,640 27.37% $11,721,886 15.46% $14,462,320 19.08% $75,798,413 100.0% 46,800,277 61.74% 5,031,310 6.64% 23,966,827 31.62% 75,798,413 100.0% 12/15/2015 Performance Summary as of 9/30/2015 Institution Type of Accounts "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Interest Alpine Bank Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance Total Money Market Funds Total "Cash" Accounts GOVERNMENT SECURITIES (see pg 5) Government Agency Seurities -Piper Jaffray FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana Total Government Securities 1st Bank, Vail Colorado (#5734) Matures September 14, 2017 1st Bank, Vail Colorado (#5114) Matures March 27, 2017 1st Bank, Vail Colorado (#4983) Matures March 6, 2017 1 st Bank, Vail Colorado (#1992) Matures Nov 23, 2015 1st Bank, Vail Colorado (#3421) Matures Mar 17, 2016 1st Bank, Vail Colorado (#4290) Matures Sept 29, 2016 1 st Bank, Vail Colorado (#4754) Matures Dec 28, 2016 1 st Bank, Vail Colorado (#5319) Matures May 19, 2016 1st Bank, Vail Colorado (#9497) Matures Nov 19, 2019 1st Bank, Vail Colorado (#9500) Matures Nov 18, 2019 Piper Jaffray 2546704RO Matures Mar 14, 2017 Piper Jaffray 02005QZZ9 Matures Mar 28, 2016 Piper Jaffray 795450PJ8 Matures Sept 19, 2017 Piper Jaffray 38143AJM8 Matures Feb 8, 2017 Total Certificates of Deposit LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest Total Local Government Investment Pools Accounts Total All Accounts Average Balances Return 09/30/15 0.150% $22,684,255 22,761,640.08 $1.389.713 0.010% $1,275,565 0.000% $3,521,035 $4,796,600 $28,870,567 5.11% $12,528,602 1.14% $ 8,215,038 $ 20,743,640 $ 20,743,640 1.200% 1,037,014 1.300% 1,076,059 1,047,276 2.000% 1,114,605 2.500% 1,118,756 1.750% 1,072,016 1.750% 1,067,439 0.400% 1,526,418 0.900% 1,196,371 0.900% 1,061,774 1.450% 101,475 1.190% 100,408 1.600% 101,095 1.700% 101,179 11,721,886 $ 11,721,886 0.030% $14,462,320 $14,462,320 $75,798,413 12/15/2015 9/30/2015 Government Securities as of 09/30/2015 Days/Years Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value ***Federal Agency Discount Notes & Bonds*** FNMA 3135GOPHO Piper Jaffray 1.010% 1.000% 1/24/2012 9/27/2017 5.7 $500,840 FHLB 3133813R4 Piper Jaffray 1.010% 1.000% 1/26/2012 11/9/2017 5.8 $500,085 FFCB 3133EC5A8 Piper Jaffray 0.890% 0.870% 1/28/2012 11/27/2017 5.8 $500,040 FFCB 3133EC7134 Piper Jaffray 0.860% 0.840% 1/29/2012 12/13/2017 5.9 $598,878 FHLB 313383DQ1 Piper Jaffray 1.020% 1.000% 1/29/2012 12/18/2017 5.9 $399,624 FNMA 3136G16W4 Piper Jaffray 0.660% 0.750% 1/31/2012 12/27/2017 5.9 $250,228 FHLB 313381RE7 Piper Jaffray 1.020% 1.000% 2/1/2012 1/30/2018 6.0 $500,080 FHLB313381SP1 Piper Jaffray 1.070% 1.050% 2/1/2012 1/30/2018 6.0 $500,350 FNMA 3136G1 K57 Piper Jaffray 1.120% 1.100% 2/2/2012 4/30/2018 6.2 $548,911 FHLB 3130A54Z9 Piper Jaffray 1.000% 1.000% 2/2/2012 2/20/2018 6.1 $499,395 FHLB 313382GQO Piper Jaffray 1.070% 1.060% 2/2/2012 3/20/2018 6.1 $496,575 FHLM 3134G45D6 Piper Jaffray 1.150% 1.130% 2/2/2012 5/25/2018 6.3 $1,000,240 FHLB 313383HQ7 Piper Jaffray 1.210% 1.900% 2/2/2012 6/27/2018 6.4 $622,790 FHLB 313383JQ5 Piper Jaffray 1.270% 1.240% 2/2/2012 6/27/2018 6.4 $331,841 FHLB 3130A04A5 Piper Jaffray 2.040% 2.040% 2/2/2012 10/2/2018 6.7 $550,028 FHLB 3130A3HA5 Piper Jaffray 1.650% 1.650% 2/2/2012 12/5/2018 6.8 $430,060 FHLB 3130A4RV6 Piper Jaffray 1.350% 1.350% 2/2/2012 10/15/2018 6.7 $284,923 FNMA 3136G24C8 Piper Jaffray 2.000% 1.970% 2/2/2012 8/26/2019 7.6 $507,120 FNMA 3136G21-47 Piper Jaffray 1.800% 1.780% 2/2/2012 6/30/2020 8.4 $505,170 FHLM 3134G7J44 Piper Jaffray 1.800% 1.800% 09/30/15 09/30/20 5.0 $999,940 FHLM 3136G2NU7 Piper Jaffray 1.750% 1.750% 09/30/15 09/30/20 5.0 $998,390 FHLB 3134G6C50 Piper Jaffray 2.000% 1.750% 05/28/15 05/28/20 5.0 $115,245 FHLB 3130A5TW9 Piper Jaffray 2.000% 1.980% 07/27/15 07/29/20 5.0 $444,013 FHLB 3130A5V97 Piper Jaffray 2.000% 1.980% 07/27/15 07/29/20 5.0 $443,837 2.385% 2.4% Average Yield 1 -Jul -32 131.0 5.11% FNMA 555378 $12,528,602 Dana 2.343% 2.2% 14 -May -08 1 -Apr -33 24.9 Days/Years FNMA 709092 Pooled - Dana Interest Rate 2.2% Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value ***FNMA'S, ARM'S & SBA'S*** SBA 502647V -Q SBA 521683 SBA 508940 SBA 83164LV32 SBA 508946 SBA 509701 SBA 505536V -M Pooled - Pooled - Pooled - Pooled - Pooled - Pooled - Pooled - Dana Dana Dana Dana Dana Dana Dana 3.975% 4.248% 2.575% 2.250% 2.250% 1.500% 3.125% 3.9% 4.0% 2.5% 2.1% 2.2% 1.5% 3.0% 1 -Jul -94 6 -May -11 2 -Feb -15 1 -Jan -12 1 -Aug -01 25 -Jun -19 25 -Aug -21 25 -Jun -30 25 -Feb -40 25 -Jul -30 25 -Jul -40 25 -Jun -26 25.0 121.7 19.2 25.1 18.6 140.7 125.0 $3,968 $241,551 $184,881 $263,801 $159,818 $309,102 $16,174 GNMA 8417 Pooled - Dana 4.000% 3.9% 1 -Oct -88 20 -Oct -18 30.1 $688 GNMA 8703 Pooled - Dana 1.625% 1.6% 1 -Sep -95 20 -Sep -25 30.1 $525 GNMA 8720 Pooled - Dana 1.625% 1.6% 30 -Sep -95 20 -Oct -25 30.1 $576 GNMA 8788 Pooled - Dana 1.750% 1.7% 1 -Jan -96 20 -Jan -26 30.1 $427 GNMA 80426 Pooled - Dana 1.625% 1.6% 21 -Jul -00 20 -Jul -30 130.1 $4,543 GNMA 80696 Pooled - Dana 1.750% 1.7% 23 -May -11 20 -May -33 22.0 $196,010 GNMA 80710 Pooled - Dana 1.625% 1.6% 1 -Jul -03 20 -Jul -33 130.1 $5,527 GNMA 82759 Pooled - Dana 1.750% 1.7% 20 -Mar -12 20 -Mar -41 29.0 $216,153 GNMA 80593 Pooled - Dana 1.750% 1.7% 20 -Apr -12 20 -Apr -32 20.0 $2,478 GNMA 82382 Pooled - Dana 1.625% 1.6% 30 -Sep -13 20 -Sep -39 26.0 $113,354 GNMA 1303 Pooled - Dana 2.000% 1.9% 30 -Sep -13 20 -Sep -43 30.0 $156,480 FNMA 850125 Pooled - Dana 2.397% 2.3% 1 -May -09 1 -Sep -35 126.4 $36,555 FNMA 422251 Pooled - Dana 2.414% 2.3% 1 -Dec -95 1 -Jan -21 25.1 $5,865 FNMA 520790 Pooled - Dana 2.485% 2.3% 1 -Jun -00 1 -Apr -28 127.9 $4,538 FNMA 546468 Pooled - Dana 2.450% 2.3% 24 -May -00 1 -Apr -28 127.9 $1,589 FNMA 535326 Pooled - Dana 2.294% 2.2% 26 -Jun -00 1 -Jun -28 128.0 $2,031 FNMA 323798 Pooled - Dana 2.305% 2.2% 1 -Dec -99 1 -May -29 29.4 $903 FNMA 567875 Pooled - Dana 2.656% 2.5% 1 -Dec -00 1 -Sep -30 129.8 $1,488 FNMA 593941 Pooled - Dana 1.974% 2.0% 1 -Dec -01 1 -Dec -30 129.1 $4,825 FNMA 545057 Pooled - Dana 2.323% 2.4% 1 -May -01 1 -May -31 130.1 $329 FNMA 650970 Pooled - Dana 2.385% 2.4% 1 -Aug -01 1 -Jul -32 131.0 $2,205 FNMA 555378 Pooled - Dana 2.343% 2.2% 14 -May -08 1 -Apr -33 24.9 $43,043 FNMA 709092 Pooled - Dana 2.315% 2.2% 1 -Jun -03 1 -Jul -33 130.2 $9,597 FNMA 723661 Pooled - Dana 2.375% 2.3% 1 -Jul -03 1 -Jul -33 130.1 $1,120 FNMA 761737 Pooled - Dana 2.405% 2.3% 16 -May -05 1 -Dec -33 128.6 $8,348 12/15/2015 9/30/2015 Government Securities as of 09/30/2015 Total $20,743,640 12/15/2015 Days/Years Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value FNMA 725462 Pooled - Dana 1.909% 1.8% 1 -Apr -04 1 -Jan -34 129.8 $9,217 FNMA 745160 Pooled - Dana 2.437% 2.3% 1 -Dec -05 1 -Mar -34 128.3 $15,926 FNMA 791573 Pooled - Dana 2.420% 2.3% 1 -Jul -04 1 -Aug -34 130.2 $2,094 FNMA 888321 Pooled - Dana 2.370% 2.2% 1 -Mar -07 1 -Aug -34 27.3 $16,898 FNMA 849207 Pooled - Dana 1.840% 1.8% 1 -Jan -06 1 -Jan -36 30.0 $4,563 FNMA 888710 Pooled - Dana 2.438% 2.3% 1 -Sep -07 1 -Jul -36 28.9 $23,129 FNMA 893933 Pooled - Dana 2.418% 2.3% 1 -Sep -06 1 -Oct -36 30.1 $8,738 FNMA 555624 Pooled - Dana 2.352% 2.2% 1 -Jun -03 1 -Mar -38 134.8 $3,344 FNMA 735967 Pooled - Dana 2.322% 2.2% 1 -Sep -05 1 -Mar -38 132.6 $6,244 FNMA 888386 Pooled - Dana 2.399% 2.3% 1 -Apr -07 1 -Mar -38 131.0 $41,917 FNMA 888618 Pooled - Dana 2.387% 2.2% 1 -Jul -07 1 -Mar -38 130.8 $14,585 FNMA 995451 Pooled - Dana 2.424% 2.3% 12 -Feb -09 1 -Mar -38 29.1 $32,056 FNMA 557073 Pooled - Dana 1.583% 1.5% 1 -Sep -00 1 -Jun -40 139.8 $3,626 FNMA 110540 Pooled - Dana 2.626% 2.6% 1 -Nov -90 1 -May -20 29.5 $2,743 FNMA 327446 Pooled - Dana 3.120% 3.0% 1 -Oct -95 1 -Aug -22 26.9 $898 FNMA 555921 Pooled - Dana 2.777% 2.7% 1 -Sep -12 1 -Sep -35 23.0 $17,333 FNMA 868877 Pooled - Dana 2.488% 2.3% 1 -Apr -06 1 -Apr -36 30.0 $7,132 FNMA 701045 Pooled - Dana 2.297% 2.2% 1 -Apr -03 1 -Apr -33 30.0 $51,061 FNMA 848390 Pooled - Dana 2.340% 1.9% 12 -Feb -09 1 -Dec -35 26.8 $23,078 FNMA 844148 Pooled - Dana 2.151% 2.1% 1 -Oct -05 1 -Nov -35 30.1 $19,169 FNMA 748087 Pooled - Dana 2.455% 2.3% 1 -Sep -10 1 -Sep -33 23.0 $42,061 FNMA 851297 Pooled - Dana 2.440% 2.3% 3 -May -11 1 -Sep -35 24.3 $197,607 FNMA AC0038 Pooled - Dana 1.942% 1.9% 24 -May -11 1 -Sep -38 27.3 $141,148 FNMA AV9481 Pooled - Dana 1.934% 1.9% 1 -Jul -14 1 -Jul -43 29.0 $274,286 FHLMC 775572 Pooled - Dana 2.719% 2.7% 1 -Sep -94 1 -Jun -24 29.8 $6,515 FHLMC 865469 Pooled - Dana 2.912% 2.8% 1 -Dec -95 1 -Aug -25 29.7 $346 FHLMC 645235 Pooled - Dana 2.215% 2.2% 1 -Jul -00 1 -Mar -29 128.8 $2,005 FHLMC 846784 Pooled - Dana 2.411% 2.3% 1 -Jul -00 1 -May -29 128.9 $1,157 FHLMC 846956 Pooled - Dana 2.574% 2.4% 1 -Nov -01 1 -Nov -31 130.1 $1,096 FHLMC 847166 Pooled - Dana 2.506% 2.4% 1 -Jul -03 1 -Aug -33 130.2 $3,121 FHLMC 847359 Pooled - Dana 2.419% 2.3% 1 -Dec -04 1 -Dec -34 130.1 $2,779 FHLMC 782526 Pooled - Dana 2.375% 2.3% 1 -Apr -05 1 -Apr -35 30.0 $44,539 FHLMC 848000 Pooled - Dana 2.403% 2.3% 1 -Sep -08 1 -Feb -36 27.4 $39,259 FHLMC 847629 Pooled - Dana 2.471% 2.3% 1 -Oct -06 1 -Sep -36 29.9 $8,752 FHLMC 865127 Pooled - Dana 3.060% 3.0% 1 -Aug -89 1 -Mar -19 29.6 $568 FHLMC 865476 Pooled - Dana 2.805% 2.8% 1 -Apr -96 1 -Feb -36 39.9 $479 FHLMC 865663 Pooled - Dana 3.040% 3.0% 1 -Nov -00 1 -Feb -30 129.3 $917 FHLMC 847427 Pooled - Dana 2.455% 2.3% 1 -Jul -05 1 -Sep -34 29.2 $4,507 FHLMC 1 G1840 Pooled - Dana 2.306% 2.3% 1 -Feb -06 1 -Nov -35 29.8 $5,443 FHLMC 1B3063 Pooled - Dana 2.519% 2.5% 1 -Aug -06 1 -Aug -36 30.0 $19,103 FHLMC 847058 Pooled - Dana 2.500% 2.3% 1 -Aug -02 1 -Aug -32 30.0 $18,501 FHLMC 1 87033 Pooled - Dana 2.342% 2.2% 25 -May -11 1 -Sep -35 24.3 $132,593 FHLMC 611384 Pooled - Dana 2.328% 2.3% 11 -Feb -05 1 -Dec -32 127.9 $7,971 FHLMC 849674 Pooled - Dana 2.089% 2.0% 1 -Nov -42 142.9 $361,292 FHLMC 849422 Pooled - Dana 2.073% 2.0% 1 -Feb -43 143.2 $261,672 FHLMC 849810 Pooled - Dana 0.231% 0.2% 1 -Oct -44 144.9 $501,294 FHLMC 849313 Pooled - Dana 2.121% 2.1% 1 -Jun -14 1 -Feb -43 28.7 $253,578 FHLMC Step Coupon agency 3134G7QV6 0.950% 1.0% 25 -May -18 118.5 299,550 FHLMC Step Coupon 3134G7UA7 1.000% 1.0% 4 -Sep -18 118.8 $300,000 FHLMC Step Coupon agency 3134G6SP9 1.000% 1.0% 22 -Oct -18 118.9 $400,000 FHLMC Step Coupon agency 3134G7P96 1.000% 1.0% 29 -Apr -19 119.4 $500,000 FHLMC Fixed rate agency 3137EADP1 0.875% 0.9% 1 -Jun -14 7 -Mar -18 3.8 $400,652 FHLB Step Coupon Agency 3130A5YP8 0.750% 7.5% 10 -Aug -18 118.7 $300,000 FHLMC Step Coupon Agency 3134G6VX8 0.750% 0.8% 29 -Oct -18 118.9 $319,840 FNMA Step Coupon Agency 3136G2ML8 0.875% 8.8% 28 -Sep -18 118.8 $500,000 FNMA Step Coupon Agency 3136G2P43 1.000% 1.0% 21 -Oct -19 119.9 $499,625 Accrued Interest 1.1% $15,880 Income Receivable $44,657 Average Yield 1.14% 8,215,038 Total $20,743,640 12/15/2015 TOWN OF VAIL' 75 South Frontage Road West Finance Department Vail, Colorado 81657 970.479.2100 vailgov.com 970.479.2248 fax Vail Business Review October 2015 December 9, 2015 The October Vail Business Review breaks down the four percent sales tax collected for October and the summer, May - October. Overall October sales tax increased 4.2% with Retail increasing 3.2%, Lodging increased 9.8%, Food and Beverage increased 9.5% and Utilities/Other (which is mainly utilities but also includes taxable services and rentals) decreased 8.9%. Excluding the Out of Town category sales tax for the month of October was up 9.1 %. The summer resulted in an 5.7% increase overall with Retail increasing 5.3%, Lodging increased 8.8%, Food and Beverage increased 7.2% and Utilities/Other decreased 3.9%. Excluding the Out of Town category, summer sales tax is up 7.2%. Electronic filing and payment of Vail sales tax is now an option. Please visit www.vailgov.com/epay Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Kathleen Halloran at (970) 479-2116. Sincerely, LA Sally Lorton Sales Tax Administrator 12/15/2015 October TOWN OF IVAILTOWN OF VAIL BUSINESS REVIEW TOWN 0F Sales Tax Newsletter October 2015 Sales Tax 12/9/2015 3:33:07 PM emGovPower Page 1 of 2 12/15/2015 October October October 2014 2015 % Collections Collections Change VAIL VILLAGE Retail 82,719 93,610 13.17% Lodging 61,091 71,739 17.43% F & B 131,984 147,668 11.88% Other 2,349 1,329 -43.42% Total 278,143 314,346 13.02% LIONSHEAD Retail 19,673 20,568 4.55% Lodging 35,817 43,007 20.08% F & B 28,222 40,138 42.22% Other 1,626 1,930 18.73% Total 85,338 105,644 23.80% CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 94,772 100,675 6.23% Lodging 33,040 26,794 -18.90% F & B 41,302 33,228 -19.55% Other 4,121 4,735 14.88% Total 173,235 165,432 -4.50% OUT OF TOWN Retail 99,345 91,261 -8.14% Lodging 7,313 9,131 24.86% F & B 450 0 -100.00% Utilities & Other 110,248 99,843 -9.44% Total 217,356 200,235 -7.88% 12/9/2015 3:33:07 PM emGovPower Page 1 of 2 12/15/2015 October TOWN OF VAIL BUSINESS REVIEW TOWN OF VAIL Sales Tax Newsletter October 2015 Sales Tax TOTAL Total 754,072 785,657 4.19% RETAIL SUMMARY October October October 2014 2015 % Collections Collections Change Retail 296,510 306,115 3.24% Lodging And Property Mgmt 137,260 150,672 9.77% Food and Beverage 201,958 221,033 9.45% Other 118,344 107,837 -8.88% Total 754,072 785,657 4.19% RETAIL SUMMARY 12/9/2015 3:33:07 PM emGovPower Page 2 of 2 12/15/2015 October October October 2014 2015 % Collections Collections Change RETAIL -FOOD 72,551 77,291 6.53% RETAIL -LIQUOR 22,048 24,933 13.09% RETAIL -APPAREL 36,292 45,472 25.30% RETAIL -SPORT 39,779 39,741 -0.10% RETAIL -JEWELRY 8,017 8,133 1.44% RETAIL -GIFT 4,743 1,962 -58.63% RETAIL -GALLERY 1,376 1,677 21.90% RETAIL -OTHER 111,669 106,905 -4.27% RETAIL -HOME OCCUPATION 34 0 -100.00% Total 296,510 306,115 3.24% 12/9/2015 3:33:07 PM emGovPower Page 2 of 2 12/15/2015 Summer TOWN OF VAIL BUSINESS REVIEW TOWN OF VAIL Sales Tax Newsletter Summer 2015 Sales Tax 12/9/2015 3:33:56 PM emGovPower Page 1 of 2 12/15/2015 Summer 2014 Collections Summer 2015 Collections Summer % Change VAIL VILLAGE Retail 951,110 997,824 4.91 % Lodging 845,596 941,240 11.31 % F & B 1,368,909 1,508,118 10.17% Other 25,458 32,295 26.86% Total 3,191,072 3,479,477 9.04% LIONSHEAD Retail 251,648 276,241 9.77% Lodging 515,516 558,829 8.40% F & B 400,037 409,163 2.28% Other 22,710 20,891 -8.01 % Total 1,189,911 1,265,124 6.32% CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 739,044 773,079 4.61 % Lodging 323,888 335,667 3.64% F & B 321,739 327,091 1.66% Other 35,074 35,853 2.22% Total 1,419,745 1,471,689 3.66% OUT OF TOWN Retail 546,965 573,159 4.79% Lodging 37,377 38,305 2.48% F & B 8,154 5,235 -35.80% Utilities & Other 681,842 645,979 -5.26% Total 1,274,338 1,262,678 -0.92% 12/9/2015 3:33:56 PM emGovPower Page 1 of 2 12/15/2015 Summer TOWN OF VAIL BUSINESS REVIEW TOWN OF VAIL Sales Tax Newsletter Summer 2015 Sales Tax TOTAL Total 7,075,067 7,478,968 5.71 % RETAIL SUMMARY Summer Summer Summer 2014 2015 % Collections Collections Change Retail 2,488,767 2,620,302 5.29% Lodging And Property Mgmt 1,722,378 1,874,041 8.81 % Food and Beverage 2,098,838 2,249,608 7.18% Other 765,084 735,018 -3.93% Total 7,075,067 7,478,968 5.71 % RETAIL SUMMARY 12/9/2015 3:33:56 PM emGovPower Page 2 of 2 12/15/2015 Summer Summer Summer 2014 2015 % Collections Collections Change RETAIL -FOOD 586,111 616,193 5.13% RETAIL -LIQUOR 186,150 207,231 11.32% RETAIL -APPAREL 445,641 502,630 12.79% RETAIL -SPORT 422,079 408,029 -3.33% RETAIL -JEWELRY 108,476 108,962 0.45% RETAIL -GIFT 30,821 22,435 -27.21 % RETAIL -GALLERY 32,729 18,418 -43.72% RETAIL -OTHER 676,518 736,219 8.82% RETAIL -HOME OCCUPATION 242 184 -23.93% Total 2,488,767 2,620,302 5.29% 12/9/2015 3:33:56 PM emGovPower Page 2 of 2 12/15/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: Matters from Mayor, Council and Committee Reports 12/15/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 15, 2015 ITEM/TOPIC: Adjournment (4:30 p.m.) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JANUARY 5, 2016 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Future agenda items: Building Code Amendments Review (sprinkler requirements) - 1/5/16 Proposed future agenda items Summit County Housing Tour - Feb 2016 Review Matrix on Multi -Use Facilities - TBD Vail Municipal Building Remodel Update - TBD Cleanup Title 12, zoning amendments- TBD Gore Creek Water Quality Plan Update - TBD Vail Trails Update - TBD Environmental Strategic Plan Update - TBD Eagle County School District Meeting w/ Board - TBD Ford Park Leases - TBD Peer City Visit to Aspen - TBD Open Lands Strategic Plan - TBD Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD VRD Agreement for Skate Park - TBD 12/15/2015