HomeMy WebLinkAbout2016-01-05 Agenda and Supporting Documentation Town Council Regular MeetingNOTE:
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VAIL TOWN COUNCIL 0�
REGULAR MEETING AGENDA TVWN OF VA10
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
1:00 P.M., JANUARY 5, 2016
Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
ITEM/TOPIC: Site Visit to Simba Run
A site visit to the location of proposed de -humidifier which is subject
to the appeal being heard during the January 5, 2016 Regular Town
Council Meeting. (30 min.)
PRESENTER(S): Jonathan Spence, Planner
ITEM/TOPIC: PEC/DRB Update (5 min.)
PRESENTER(S): Chris Neubecker, Planning Manager
ITEM/TOPIC: Review Residential Sprinkler Requirements from
currently adopted Codes (30 min. )
PRESENTER(S): Mark Novak, Fire Chief, Mike Vaughan, Fire
Marshal
ACTION REQUESTED OF COUNCIL: No action on this topic is
requested at this time.
BACKGROUND: Town Council has requested more information on
the threshold requirements that trigger a fire sprinkler retrofit during
residential renovation projects.
ITEM/TOPIC: Discussion of various Funding Options for the
Chamonix housing development. (30 min.)
PRESENTER(S): Alan J. Nazzaro, Housing Manager
ACTION REQUESTED OF COUNCIL: The Community Development
Department requests the Vail Town Council consider the various
options and provide staff guidance on next steps in selecting a
preferred funding alternative, and provide feedback on the following:
. What additional information does the Town Council need regarding
the four funding options in order to effectively evaluate the options
and select a preferred approach?
. What is the Town Council's tolerance for financial risk and desired
level of investment?
BACKGROUND: Funding is a critical consideration prior to moving
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forward with this housing development. The Town of Vail has invested
time, money and resources to bring the Chamonix Development to
fruition and now stands on the threshold of breaking ground. Before
moving forward a decision must be made on the funding options to
pursue. That decision point will need to occur in this first quarter of
2016.
5. ITEMITOPIC: Discussion of Pricing Strategy Options for the
Chamonix housing development. (30 min.)
PRESENTER(S): Alan J. Nazzaro, Housing Manager
ACTION REQUESTED OF COUNCIL: The Community Development
Department requests the Vail Town Council consider the alternative
pricing strategies for the Chamonix Development and provide
direction on next steps, and provide feedback on the following:
. What additional information does the Town Council need regarding
the four pricing strategies in order to effectively evaluate the options
and select a preferred approach?
. What range of income diversity does Town Council want to include
in the development?
. What is the Town Council's level of comfort in subsidizing the
Chamonix development?
BACKGROUND: The Town has invested time, money and resources
to bring the Chamonix Development to fruition and now stands on the
threshold of breaking ground. Before moving forward a decision must
be made on the pricing strategy. That decision point will need to occur
before the end of the first quarter of 2016.
6.
ITEM/TOPIC: Discussion of the various Subsidy Options to consider
for the Chamonix housing development. (30 min.)
PRESENTER(S): Alan J. Nazzaro, Housing Manager
ACTION REQUESTED OF COUNCIL: The Community Development
Department requests the Vail Town Council consider the alternative
subsidy policies for the Chamonix Development and provide direction
on next steps, and provide feedback on the following:
. What additional information does the Town Council need regarding
the four subsidy policies in order to effectively evaluate the options
and select a preferred approach?
. What level of Income diversity does Town Council want to include
in the development?
What levels of subsidy is Town Council willing to consider?
BACKGROUND: Real estate in the Town of Vail remains largely out
of the purchasing power for most employees earning their income in
Eagle County. To increase the affordable housing opportunities for
employees living in town, the Vail Town Council has purchased and
master planned what is commonly referred to as the Chamonix
Development for deed restricted employee housing. The Town of Vail
has invested time, money and resources to bring the Chamonix
Development to fruition and now stands on the threshold of breaking
ground. Before moving forward a decision must be made on the
Subsidy Policies. That decision point will need to occur before the end
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of the first quarter of 2016.
7. ITEMITOPIC: Information Update:
1) November Sales Tax Report
2) Revenue Highlights
3) Random Acts of Kindness Program
(5 min.)
8. ITEM/TOPIC: Matters from Mayor, Council and Committee Reports
(10 min.)
9. ITEMITOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402
(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or
sale of property interests; to receive legal advice on specific legal
questions; and to determine positions, develop a strategy and instruct
negotiators, Regarding: City Market Land Lease (15 min.)
PRESENTER(S): Matt Mire, Town Attorney
10. ITEMITOPIC: Council will recess the meeting until 6:00 pm
11. ITEMITOPIC: Citizen Participation begins at 6:00 pm (5 min.)
12. ITEM/TOPIC: Consent Agenda
1) Minutes from December 1, 2015 meeting
2) Minutes from December 15, 2015 meeting
3) Resolution No. 1, Series of 2016, a Resolution Approving the
Amendment to the Development Agreement Between the Town of
Vail and Lion's Ridge Apartment Homes, LLC; and Setting Forth
Details in Regard Thereto (5 min.)
13. ITEMITOPIC: Town Manager's Report:
1) Summit County Tour of Affordable Housing Properties and Special
Council Meeting to discuss Chamonix Housing Project set for January
12, 2016 at 6 pm.
(5 min. )
PRESENTER(S): Stan Zemler, Town Manager
14. ITEMITOPIC: An appeal, pursuant to Section 12-3-3, Appeals, Vail
Town Code, of the final decision of the Town of Vail Design Review
Board on October 21, 2015, approving a dehumidifier, associated
condenser, screen wall and landscaping at the Simba Run
Condominiums, located at 1100 North Frontage Road West/Lots 6-
10, Block C, Lion's Ridge Subdivision, and setting forth details in
regard thereto. (DRB150454) (30 min.)
PRESENTER(S): Jonathan Spence, Planner
ACTION REQUESTED OF COUNCIL: The question to be answered
by the Vail Town Council regarding this appeal is: Were the
requirements of the Vail Town Code, specifically Title 14, Chapter 10,
Design Review Standards and Guidelines properly applied in the
decision to allow for an exterior alteration for a dehumidifier,
associated condenser, screen wall and landscaping at the Simba Run
Condominiums, located at 1100 North Frontage Road West?
Pursuant to Section 12-3-3, Appeals, Vail Town Code, the Vail Town
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Council shall uphold, uphold with modifications, or overturn the
Design Review Board's October 21, 2015, decision.
BACKGROUND: On September 16, 2015, the Design Review Board
(DRB) reviewed a conceptual plan (DRB150388) for the installation of
a dehumidifier, associated condenser and screen wall at the Simba
Run Condominiums. A component of this conceptual review was a
site visit to the subject property. On October 10, 2015, the Community
Development Department, upon the direction from the DRB, approved
an Exterior Alteration application (DRB150454), with no conditions,
for a dehumidifier, associated condenser, screen wall and
landscaping at the Simba Run Condominiums. This decision became
final on October 21, 2015 when the DRB affirmed this approval during
the scheduled public hearing. On October 22, 2015, the Town of Vail
Community Development Department received an appeal from Mr.
Robert W. Kleinman, Owner, Simba Run Condominium Unit 2310
with regard to the Design Review Board's action to approve the
aforementioned exterior alteration.
STAFF RECOMMENDATION: Should the Vail Town Council choose
to uphold the determination of the Town of Vail Design Review Board,
the following statement is recommended: "The Vail Town Council
finds as follows: The Vail Town Code was properly applied in regard
to the October 21, 2015 Design Review Board approval of
DRB150454. Furthermore, the project consisting of a dehumidifier,
associated condenser, screen wall and landscaping at the Simba Run
Condominiums, located at 1100 North Frontage Road West/Lots 6-
10, Block C, Lion's Ridge Subdivision, is consistent with Title 14,
Development Standards, of the Vail Town Code."
15. ITEMITOPIC: Resolution No. 38, Series of 2015, a resolution
amending the Lionshead Redevelopment Master Plan to amend
detailed plan recommendations for future development on the
Evergreen at Vail development site, as prescribed in Chapter 5 of the
Lionshead Redevelopment Master Plan, and setting forth details in
regard thereto. (30 min)
PRESENTER(S): George Ruther, Director of Community
Development
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny the resolution as presented.
BACKGROUND: The applicant, Evergreen Lodge at Vail,
represented by the Mauriello Planning Group, is requesting a public
hearing with the Vail Town Council to present recommended
amendments to Chapter 5, Detailed Plan Recommendations,
subsection 5.19, Evergreen Lodge at Vail, of the Lionshead
Redevelopment Master Plan. The four purposes of the amendments
are to: 1. Clearly identify and articulate the desired outcomes of a
future redevelopment of the Evergreen Lodge at Vail property, 2.
Remove language from the Master Plan which is no longer relevant or
applicable, 3. Respond to changes in conditions as a result of the
land exchange with Vail Valley Medical Center, and 4. Establish
predictability within the review process by providing detailed site
specific recommendations for redevelopment of the Evergreen Lodge
at Vail site. The requested amendments are as reflected in Resolution
No. 38, Series of 2015.
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STAFF RECOMMENDATION: The Town of Vail Planning and
Environmental Commission has forwarded a unanimous
recommendation of approval of the requested amendments to the Vail
Town Council. Based upon the input provided during the public
hearings on this item on December 1 and December 15, 2015, the
Community Development Department recommends the amendments
and revisions made as reflected in Resolution No. 38, Series of 2015.
ITEM/TOPIC: First reading of Ordinance No. 1, Series of 2016, An
Ordinance Amending the Definition of Short -Term Rental in the Vail
Town Code (5 min. )
PRESENTER(S): Matt Mire, Town Attorney
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny Ordinance No. 1, Series of 2016, upon first
reading.
BACKGROUND: Section 12-2-2 of the Vail Town Code defines a
short-term rental as a rental for a period of time not exceeding 31
days. Section 4-1-2 of the Vail Town Code defines short-term rental
as a rental for a period of time not exceeding 30 days. The Town
Council desires to amend Section 12-2-2 to ensure consistency in the
Vail Town Code.
STAFF RECOMMENDATION: Approve, approve with modifications,
or deny Ordinance No. 1, Series of 2016, upon first reading.
ITEM/TOPIC: First reading of Ordinance No. 2, Series of 2016. An
Ordinance Amending Title 12, Zoning Regulations, Vail Town Code,
Pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for
Religious Institutions as a Conditional Use in all zone districts except
the Heavy Service (HS) District; Outdoor Recreation (OR); Natural
Area Preservation (NAP); Hillside Residential (HR); Single Family
Residential (SFR); Two -Family Residential (R) ; Two -Family
Primary/Secondary (PS); Housing (H); Vail Village Townhomes
(VVT); and Arterial Business (ABD); amending the definition of
Religious Institutions, and setting forth details in regard thereto. (15
min.)
PRESENTER(S): Chris Neubecker, Planning Manager
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny Ordinance No. 2, Series of 2016, upon first
reading.
BACKGROUND: In September 2015, the Community Development
Department was approached by a citizen concerning the lack of
zoning districts that allow Religious Institutions. After considering the
application, and also considering applicable federal laws, the
Department determined that this issue extends beyond the
commercial zone districts and needed greater consideration. This
ordinance will also bring the Town's Zoning Regulations into greater
conformance with the Religious Land Use and Institutionalized
Persons Act (RLUIPA).
STAFF RECOMMENDATION: Approve or approve with
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modifications, Ordinance No. 2, Series of 2016, upon first reading.
18. ITEM/TOPIC: East Vail Fire Station Renovation, Budget and Design
Update (20 min. )
PRESENTER(S): Mark Novak, Fire Chief, John King, Facilities
Manager
ACTION REQUESTED OF COUNCIL: 1) Direct staff to include in the
first Supplemental of 2016 , an increase in the project budget of
$750,000 as well as a separate supplement of $435,000 for
completion of two EHUs. 2) Authorize the Town Manager to enter
into an agreement with Pierce Architects to complete the design work,
resulting in complete construction documents.
BACKGROUND: In August 2015 Council authorized the Town
Manager to enter into an agreement with Pierce Architects to
complete Conceptual and Schematic design for the for the renovation
of the East Vail Fire Station. This phase of the design has been
completed and has resulted in an updated budget for the project. To
move forward with the project, Council will need to direct staff to
supplement the project budget in the March 2016 Supplemental and
direct the Town Manager to enter into an agreement with Pierce
Architects to complete the design work, resulting in complete
construction documents
19. ITEM/TOPIC: Adjournment (7:55 p.m.)
NOTE: UPCOMING MEETING TOPICS AND ESTIMATED
TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND
TIMES AND SUBJECT TO CHANGE)
THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK
SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD),
TUESDAY, JANUARY 19, 2016 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Ongoing agenda items
DRB/PEC updates WS - 15 min.; Information Updates Attachments:
WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5
min.; Town Manager Report: 5 min.
Future agenda items:
Summit County Housing Tour - 1/12
Special Meeting for Housing Discussion -TBD
Review Matrix on Multi -Use Facilities - TBD
Vail Municipal Building Remodel Update - TBD
Cleanup Title 12, zoning amendments- TBD
Gore Creek Water Quality Plan Update - TBD
Vail Trails Update - TBD
Environmental Strategic Plan Update - TBD
Eagle County School District Meeting w/ Board - TBD
Ford Park Leases - TBD
Peer City Visit to Aspen - TBD
Open Lands Strategic Plan - TBD
Pedestrian Crossings at Roundabouts & Bus Shelters Discussion -
TBD
VRD Agreement for Skate Park - TBD
1/5/2016
Please call (970) 479-2138 for additional information. Sign language
interpretation is available upon request with 48-hour notification. Please call
(970) 479-2356, Telecommunication Device for the Deaf (TDD), for
information.
1/5/2016
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: Site Visit to Simba Run
A site visit to the location of proposed de -humidifier which is subject to the appeal being heard
during the January 5, 2016 Regular Town Council Meeting.
PRESENTER(S): Jonathan Spence, Planner
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TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: PEC/DRB Update
PRESENTER(S): Chris Neubecker, Planning Manager
ATTACHMENTS:
December 16, 2015 DRB Meeting Results
December 28, 2015 PEC Meeting Results
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rowN of va
MEMBERS PRESENT
Peter Cope
Doug Cahill
Bill Pierce
Rollie Kjesbo
Andy Forstl
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
December 16, 2015
Council Chambers
75 South Frontage Road West - Vail, Colorado, 81657
PROJECT ORIENTATION
SITE VISITS
MEMBERS ABSENT
1. Rionda Residence — 384 Gore Creek Drive
2. Burger Residence & 716 VailCO LLC Residence — 716 Forest Road
MAIN AGENDA
Breakaway West DRB 150548
Final review of an exterior alteration (fa(;ade)
963 Lions Ridge Loop, Buildings 100 and 200/Lot B3, Block B, Lions Ridge Filing
Applicant: Breakaway West HOA, represented by Pierce Architecture
ACTION: Table to January 6, 2016
2:OOpm
3:OOpm
Jonathan
MOTION: Forstl SECOND: Cope VOTE: 3-0-2 (Pierce and Kjesbo recused)
2. Holm Residence DRB150538 Chris
Final review of new construction (Single Family Residence)
738 Sandy Lane/Lot 5, Vail Potato Patch Filing 2
Applicant: Claes & Amy Holm, represented by Krueger Architecture & Design
ACTION: Approve with Conditions
MOTION: Forstl SECOND: Cope VOTE: 5-0-0
CONDITION(S):
Applicant shall submit a revised landscaping plan to the Community Development Department
which shall include six (6) additional conifer trees between eight feet (8') and fourteen feet (14')
tall on the north side of the home; two (2) additional conifer trees on the east side of the home;
and ten (10) additional aspen trees (minimum of 2'/2 inch caliper), for a total of 18 additional trees.
3. Rionda Residence DRB150542
Conceptual review of an addition (dormer)
384 Gore Creek Drive, Unit 10 (Villa Valhalla)/Lot J, Block 5A, Vail Village Filing 5
Applicant: Jose Pedro Rionda, represented by Pierce Architects
ACTION: N/A
4. Burger Residence DRB150544
Conceptual review of an addition
716A Forest Road/Lot 10, Block 1, Vail Village Filing 6
Applicant: Alexander & Amy Burger, represented by Pierce Architects
Page 1
Jonathan
Jonathan
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ACTION: N/A
5. 716 VailCO LLC Residence DRB150545
Conceptual review of an addition
716B Forest Road/Lot 10, Block 1, Vail Village Filing 6
Applicant: 716 VailCO LLC, represented by Pierce Architects
ACTION: N/A
Note:
DRB Member Pierce recused himself from items 1, 3, 4 and 5.
STAFF APPROVALS
Ganz Residence OTC15-0068
Final review of an exterior alteration (doors)
4511 Meadow Drive Unit 704/Timber Falls Condominiums
Applicant: Beth Ganz, represented by Eagle County Contractors
Jonathan
J. R.
Harmon Residence DRB150541 Jonathan
Final review of changes to approved plans (wetlands)
4284 Columbine Drive/Lot B, Bighorn Subdivision
Applicant: Jeremy & Julie Harmon, represented by KH Webb Architects
Cornide Residence DRB150546 Chris
Final review of a change to approved plans (windows)
332 Beaver Dam Circle/Lot 6, Block 3, Vail Village Filing 3
Applicant: Jose Cornide, represented by Krueger Architecture
Fisher 7131 Corp DRB150549 Jonathan
Final review of an exterior alteration (landscaping)
100 Vail Road/Lot 35, Block 7, Vail Village Filing 1
Applicant: Fisher 7131 Corp, represented by Nedbo Construction
The applications and information about the proposals are available for public inspection during regular office
hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is
invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail
Community Development Department. Times and order of items are approximate, subject to change, and
cannot be relied upon to determine at what time the Planning and Environmental Commission will consider
an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon
request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD),
for information.
Page 2
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TOWN OF VA10 PLANNING AND ENVIRONMENTAL COMMISSION
December 28, 2015, 1:00 PM
Vail Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
Call to Order — Members present Brian Gillette, Webb Martin, John Rediker, Henry Pratt
Ludwig Kurz, John Ryan Lockman
Members Absent: Kirk Hansen
Swearing -In New PEC Member Ludwig Kurz by Patty McKenny, Town Clerk
Poll of Board to see if the site visit on the work session (#4) is necessary. The board decided
that a site visit is not needed.
2. A request for a minor amendment to SDD No. 4, Cascade, pursuant to Section 12-9A-10,
Amendment Procedures, Vail Town Code to allow for converting an indoor tennis court into
parking, located at 1295 Westhaven Drive/Lot 48, Glen Lyon Subdivision, and setting forth
details in regard thereto (PEC150035).
Applicant: L -O Westhaven, Inc., represented by Mauriello Planning Group
Planner: Chris Neubecker
Action: Table to January 11, 2016
Motion: Rediker Second: Kurz Vote: 5-0-1
Pratt recused
A request for the review of a conditional use permit, pursuant to Section 12-713-3, Permitted
and Conditional Uses; First Floor or Street Level, Vail Town Code, in accordance with the
provisions of Chapter 12-16, Conditional Uses, Vail Town Code, to allow for an outdoor patio,
located at 278 Hanson Ranch Road (Crespelle Restaurant)/Lots A -C, Block 2, Vail Village
Filing 1, and setting forth details in regard thereto. (PEC150033)
Applicant: 104-6 LLC, represented by Drew Riley
Planner: Jonathan Spence
Spence: Applicants have worked with their neighbor on a revised site plan layout. Seats will only
be in front of the restaurant in winter, in summer it would be similar to the layout from two weeks
ago.
Lockman: Asked to see the location of the ski racks. Planner Spence showed the revised plans,
including a winter layout and summer layout.
Pratt asked about the location of the trash elevator.
Spence: Per the agreement, the railings must be removed each evening to provide access to
the trash elevator.
Rediker: Will there be planters, or will this be like Mountain Standard?
Spence: The same railing as Big Bear, with planters.
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Rediker: Do they need to replace pavers if the railings and business go away?
Spence: Yes, per the Revocable ROW Agreement.
Rediker: Do they need to keep the area free of snow?
Martin: What is above this space? Is there potential for falling snow?
Spence: This is a pedestrian area now. We are not aware of any snow shedding problems in
this area.
Rob Glucksman: I represent the ownership group on this application. The situation with the
adjacent tenant has been taken care of.
Lockman: Is there anything in writing from the neighboring business stating they approve of this
design?
Spence: No, but the application went through the HOA.
Rediker: On the six criteria in the Code, and as the staff memo indicates, I think the criteria are
met.
Martin: It meets the criteria of the Vail Village Master Plan. This is good for the village.
Pratt: Does this Conditional Use sunset or expire?
Spence: No, but as a Conditional Use the Board can review this permit at any time.
Action: Approve
Motion: Rediker Second: Lockman Vote: 6-0-0
4. A request for a work session with the Planning and Environmental Commission to discuss
properties in the Two -Family Residential (R) District and the Two -Family
Primary/Secondary Residential (PS) District that were annexed into the Town of Vail with
two dwelling units but are now nonconforming uses due to lot size requirements. — 90 min.
Planner: Jonathan Spence
Spence: This work session is not intended to discuss the minimum lot size for the zone districts.
There are 34 duplex properties in Town, annexed after they were platted and constructed in
Eagle County. All currently have 2 units, and are on lots less than 14,000 sq. ft. As a result, they
are legal, nonconforming and no GRFA can be added to the properties, even if the code
calculations allow more GRFA. Premise of nonconforming is that they will eventually go away
due to redevelopment. In all practical senses, these uses will not go away. In the past we have
allowed 250 sq. ft. additions. As a result of separate ownership and improvements made over
time, the possibility of them going away is unlikely. This would create a hardship for these
properties.
The lots are dispersed in northwest Vail, southwest Vail and a few in East Vail. Sizes range from
8,000 sq. ft. to almost 14,000 sq. ft. We are looking at all these properties as a whole. Goal of
this meeting is as stated in the memo.
Page 9 shows some of the possible consequences of taking action or no action. Several
members of the public are here today, as well as Tom Braun, representing a particular
applicant.
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Gillette: If one the properties burned to the ground, would it need to be developed per the town
code?
Spence: Code allows rebuilding for replacement in case of fire or total loss, but to the same
dimensions. But voluntary redevelopment would require rebuilding as a single family home, not
two units.
Gillette: If the lot size allows greater GRFA, we would not allow the GRFA to be used, is that
right?
Martin: In the past, have properties come forward for a variance?
Spence: No. Some ways to come into conformance would be to convert two units into one, or
deed restricting one of the two residential units as an EHU (Employee Housing Unit).
Rediker: Is there no other legal avenue, except to modify the Town Code?
Spence: That is true; but a variance is not the right way to go forward, since you would have to
argue against the Town Code.
Rediker: How did you determine the 34 lots?
Spence: Through Town's GIS system.
Rediker: Is the Town looking to eliminate Section 12-18-2, or write some other exemption?
Spence: More to the latter. We would likely keep Section 12-18-2 in some form.
Gillette: Are you suggesting that we allow GRFA based on a larger lot?
Spence: No.
Gillett: But allow them to use the GRFA?
Spence: Yes.
Gillette: How would you do this? Create another zone district?
Spence: We would like to discuss this with the Town Attorney. We want to make these 34 lots
legal.
Gillette: Are these in the Primary Secondary lots or Two Family / Duplex? Would you change the
zoning?
Spence: We see no reason to change the zone district.
Pratt: You mentioned that there used to be a 250 sq. ft. addition allowed. Do you know how
many of these lots took advance of that allotment?
Spence: No
Gillette: Would you reset the 250 allotment?
Spence: There are some examples of one side of the duplex that took advantage of the 250
conversions, and the other side cannot now do the same. If a 250 was used will not effect the
allowable GRFA for the lot.
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Rediker: What happens if there is one lot that is subdivided?
Spence: The zoning code considers the subject lot as one lot for calculating site coverage and
GFRA.
Martin: Are any lots outside the Transfer Tax boundary?
Spence: All are located inside the Town of Vail boundary
Public Comment
Gene Grace, 1905 West Gore Creek Drive: Purchased our home about a year ago. We have
safety issues on our stairs. They do not meet code. We need to push out a wall to rebuild the
stairwell. We met with Jonathan a few times. We would be nonconforming to fix the stairwells.
There are also longer term issues such as parking. We have to back our car into the street.
Garages are very small. We looked at changing the garage entrance. We want to improve the
safety and livability and bring up to compliance with Town Code
Ken Bridges, Architect: Structure we're working on, there are no options. Dilapidated stairwell is
covered and counts as GRFA. If it was a single family home, we could double the GRFA. We
want to make it more livable. It would be good for Town and my clients. Any changes to code
would help.
Tom Braun, representing Mr. and Mrs. Grace: My clients have available GRFA that they can't
use. Started working with the Graces in the fall. We knew there were some issues. We knew
that the units were not conforming to minimum lot size. I was floored when Jonathan said we
could not use the GRFA. Every code has a nonconforming section. Regulations change, that's
why you have nonconforming sections of the code. Some codes are strict and have amortization
requirements. Can't increase discrepancy; only have to address issues related to the change or
addition. But in the density control section of code, it lumps together number of units and GRFA.
Density and GRFA are different. Code creates a bottleneck that prohibits the use of GRFA if
nonconformity is due to number of units. Purpose of code is to prevent discrepancy from
increasing. Not allowing use of GRFA does not address the density or number of units. There
are a lot of owners in this position. Not just my clients. About half of the owners of these lots are
Vail locals. Town goal is to keep locals in Town. You should keep the nonconforming section of
the code, but look at the section where it merges density and GRFA. I have offered Jonathan
my services to help staff find a solution to this problem.
Gillette: Is it just Section 12-18-5B that we need to address?
Mr. Braun: We would like to address the unit per acres section and GRFA. But we need to look
at unintended consequences. We have not looked at all solutions
Spence: Section 12-18-513 also applies to multifamily properties. It's important to access GRFA,
but also to allow a demo -rebuild.
John Perkins: Architect: Working with the Grace Family. The design is an extremely weak mirror
image duplex. This change would give us an opportunity to address this mirror image, which is
discouraged.
Final Comments
Gillette: We should pursue this. We do not want to create a special circumstance. We should
allow them to use the GRFA per the code. Allow the second unit of full ownership. You are on
the right track.
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Martin: Staff needs to move forward with this to allow enhancement of these properties. EHU
(Employee Housing Units) solution did not work. Concerns I have are on setbacks and parking,
but still allow owners to use the GRFA. Questions: #1, yes, they are acceptable. Staff is on the
right path.
Rediker: Agree with comments so far. Looking at this issue and the GRFA, this does meet the
goals of the Town. Devil's Advocate is that there is a direct link between GRFA and density. In
certain situations a variance may apply. In the Grace's situation, the fact that they have to bring
the property up to Town code, that would meet criteria for a variance. We should look at this
closer. Any other nonconformity that can be remedied should be brought into conformance,
including parking and setbacks where possible. Are we looking at allowing full demo -rebuild, as
long as it's in compliance with code?
Spence: If we would allow a demo -rebuild; at end of day we would have structure that meets
setbacks and has same GRFA as a single family that could be built on same lot.
Rediker: Agree with that sentiment, demo -rebuild should be considered.
Gillette: Would we require a setback to be fixed if new GRFA was added?
Rediker: No, just for new construction
Kurz: We should go forward to address this issue. Staff found some inequities in code. Allow
staff to look at the technicalities. We need more information from staff so we can consider the
unintended consequences. This is an opportunity to help keep locals in the community. We
should more forward expeditiously.
Lockman: This trend will not go away, properties are aging. We would allow people to make
revisions to come into compliance with code. We want to keep locals in the community and keep
ownership affordable. Allowing more GFRA will increase density. Adding sub -paragraphs to the
portion on GRFA could be a solution. We should pursue this as soon as possible.
Pratt: The restriction on density in the nonconforming section seems unfair; I would be OK
creating a list of these properties in the code. We need to be careful not to create a special
windfall for these properties. Mr. Braun mentioned that we cannot increase the nonconformity.
Staff is on the right track. Will leave it up to staff on how to approach this issue.
Spence: We plan to meet with our legal team to understand how to move forward.
Gillett: Also look at how to allocate the GRFA if lots have been subdivided. Our duplex language
is not strong enough to prevent conflict among duplex owners
Action: Table to January 25, 2016
Motion: Rediker Second: Martin Vote: 6-0-0
5. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town
Code, to allow for the future development of Employee Housing Units on the Chamonix parcel
located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1,
and setting forth details in regard thereto. (PEC150019) - 5 Min.
Action: Table to January 25, 2016
Motion: Martin Second: Kurz Vote: 6-0-0
6. Approval of Minutes
1/5/2016
November 23, 2015 PEC Meeting Results
Action: Approve
Motion: Rediker Second: Lockman Vote: 4-0-2
Abstain: Kurz, Pratt
December 14, 2015 PEC Meeting Results
Action: Approve
Motion: Gillette Second: Lockman Vote: 3-0-3
Abstain: Kurz, Martin, Rediker
7. Informational Update
Mr. Neubecker gave an update on the new planners in the department. There was some
discussion on changes to the Building Code. The new codes go into effect for applications
submitted after January 1, 2016.
8. Adjournment
Action: Adjourn
Motion: Rediker Second: Kurz Vote: 6-0-0
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South Frontage
Road. The public is invited to attend the project orientation and the site visits that precede the
public hearing in the Town of Vail Community Development Department. Times and order of
items are approximate, subject to change, and cannot be relied upon to determine at what time
the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for
additional information. Sign language interpretation is available upon request with 48-hour
notification. Please call (970) 479-2356, Telecommunication
Device for the Deaf (TDD), for
information.
1/5/2016
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: Review Residential Sprinkler Requirements from currently adopted Codes
PRESENTER(S): Mark Novak, Fire Chief, Mike Vaughan, Fire Marshal
ACTION REQUESTED OF COUNCIL: No action on this topic is requested at this time.
BACKGROUND: Town Council has requested more information on the threshold
requirements that trigger a fire sprinkler retrofit during residential renovation projects.
ATTACHMENTS:
Memo Fire Sprinklers
Presentation Fire Sprinkler Requirements
1/5/2016
I ffliln
Memorandum
To:
From:
Date:
Subject
Town Council
Mike Vaughan, Fire Marshal, Mark Novak, Fire Chief
December 28, 2015
Fire Sprinkler Requirements
Background
The Town of Vail enacted a sprinkler retrofit ordinance in 1984 following a fire at the Lodge
Tower. In addition to the retrofit ordinance, the International Building Code (IBC) mandates fire
sprinklers in most new commercial and multi -family occupancies. In 2009, the International
Residential Code (IRC) began requiring fire sprinklers in new one and two family dwellings.
When the 2009 IRC was adopted by the Town, it included amendments which provided
exemptions to this requirement. These exceptions were specified in the Fire Sprinkler Matrix.
The Matrix evaluates factors that impact the ability to rapidly suppress a fire including access,
terrain, and the size of the structure. During the time between 2009 and today, the majority of
new single family homes and duplexes did not meet the exception criteria found in the matrix
and were required to be constructed with a fire sprinkler system.
The Matrix is also used to determine if a fire sprinkler retrofit is required in major renovations of
single family dwellings and duplexes.
The Matrix was developed by the Fire Prevention Division of Vail Fire and Emergency Services
and vetted by the Building and Fire Code Board of Appeals. The Board of Appeals consists of
subject matter experts, including, architects, engineers, and contractors.
Current Situation
The adoption of the 2015 IRC eliminated the use of the matrix for installation of fire sprinklers in
new one and two family dwellings. Sprinkler retrofit in renovations of one and two family
dwellings will continue to be based upon the Matrix.
The Matrix consists of two sections. The first section provides for standard exemptions from the
sprinkler retrofit requirement. The exemptions are:
1. Exterior modifications.
2. Interior remodel that does not include removal of the ceiling.
3. Interior remodel that includes removal of the ceiling in less than 60% of the existing
Gross Residential Floor Area (GRFA).
4. The addition of dormers.
1/5/2016
5. Conversion of crawl space to habitable space.
6. Replacement of doors, windows or trim.
7. The addition of new habitable space that is less than 25% of existing GRFA.
8. Mechanical, plumbing and electrical permits.
If a project does not meet one of the exemptions listed above, then sprinklers are required if the
following conditions are not met:
1. If the exterior perimeter is less than 300', and the site allows for year-round access by
foot.
2. The driveway between the staging area and the right-of-way complies with Town of Vail
Code.
3. The fire apparatus access and staging area is compliant with the minimum requirements
found in the Town of Vail Code.
4. The site has adequate fire flow from a minimum of two hydrants within five hundred feet
of the approved fire apparatus staging area.
5. The site meets the Town of Vail Wildland Urban Interface requirements.
6. The structure is two stories or less and all portions of the exterior are within 150' of the
point of fire department access and all portions of the interior within 30' of the exterior.
7. The structure has an approved fire detection and alarm system.
In 2015, a fire sprinkler retrofit was required in five existing single family dwellings or duplexes.
In this same time period there were one hundred and thirty permits issued for projects in these
occupancy types that did not require a fire sprinkler retrofit.
New multifamily dwellings are required by the IBC to have a fire sprinkler system. Renovations
in multifamily dwellings are required to retrofit with fire sprinkler when the scope of work triggers
the application of the currently adopted code.
Although there is no comparable substitute for the increased life safety provided by fire
sprinklers, a major concern in many communities is the additional cost of a fire sprinkler system.
In 2008 the National Fire Protection Association (NFPA) conducted a study which found the
average cost per square foot in Fort Collins (closest region studied) for fire sprinkler installation
was $3.81 per square foot. A follow up study by the NFPA found that this cost had dropped to
$1.83 per square foot in 2013. 2015 Town of Vail permit data demonstrated an average
installation cost of $ 4.00 per square foot. It is recognized that sprinkler retrofit is generally more
expensive than installation in new construction.
III. ACTION REQUESTED: No action is requested at this time. Does Council have any items that
require additional information or clarification?
IV. ATTACHMENTS
1. Fire Sprinkler Presentation
Town of Vail
Page 2
1/5/2016
�k "It
^i
Fire Sprinkler Requirements
Mike Vaughan
Fire Marshal
Office: 1.970.4 79.2252
Mobile: 1.970.390.7488
Mvaughan@vailgov.com
Town of Vail I Fire Department 1 1/5/2016
1/5/2016
History of Fire Sprinklers in Vail
(j�1JJfrit1-=�,,,
is The fire and building codes dating back to the
early eighties have mandated the installation of
fire sprinklers in one form or another.
• These requirements were based on code
requirements similar to those found in the
model codes that are in effect today.
• These code requirements reflect the Town of
Vail's concern for life safety of our guests and
residents.
k )TOWN OF VAIL"'
Town of Vail I Fire Department 1 1/5/2016 3
1/5/2016
History of Fire Sprinklers in Vail
(J�1JJfritJ-=�,,,
• Fire and life safety systems — and the need for
those systems, became the center of attention after
a fire in a guest room at the Lodge Tower.
• Thankfully there were only minor injuries. There
was, however, substantial fire damage to the fire
unit and adjacent units as well as smoke damage
throughout.
• Fire alarm and fire sprinkler retrofit installation
became requirements with the adoption by the
Town Council of a sprinkler retrofit ordinance in
1984.
TOWN OF VA5IL"
Town of Vail I Fire Department 1 1/5/2016 4
1/5/2016
Fire Sprinkler Installation Requirements
• The requirement to install fire sprinklers was
based on sections in the fire code regarding
adverse conditions and site restrictions such
as slope and access to the site.
• These considerations included but were not
limited to building site topography, building
height and various construction and
architectural features.
TOWN OF VAIL"')
Town of Vail I Fire Department 1 1/5/2016 5
1/5/2016
Fire Sprinkler Installation Requirements
• Early retrofit requirements were based on a
grading system that considered construction
features of the built environment in Vail's
condominiums, hotels and mixed use
occupancies.
• Construction type, building height, access and
existing fire protection features were some of the
criteria used to grade a building's risk of fire and
the need for retrofitting with fire alarm and fire
sprinkler systems.
6
TOWN OF VAIL'
Town of Vail I Fire Department 1 1/5/2016 6
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Fire Sprinkler Installation Requirements
J . J
• As the building and housing stock aged, the
desire for larger unique one and two family
dwellings increased. A building era which
included scrape and rebuilds began and
continues today. Many of these projects were
developed as two family (duplex) homes to
maximize return on investment. That trend
continues today.
• The same criteria regarding access and
accessibility, site topography and building
features, among other considerations, was
applied to these structures.
TOWN OF VAIL"')
Town of Vail I Fire Department 1 1/5/2016 7
1/5/2016
Fire Sprinkler Installation requirements
• The 2009 International Residential Code was
adopted by the Town of Vail and included
section R313.2, which required the installation of
fire sprinklers in all one and two family dwellings.
• The Town of Vail amended this section so that
the assessment criteria (matrix) developed by
the Vail Fire Department would be used to
determine the whether a project would require
the installation of a fire sprinkler system.
6
TOWN OF VAIL'
Town of Vail I Fire Department 1 1/5/2016 g
1/5/2016
Fire Sprinkler Installation Requirements
• This tool was developed using criteria similar
to that established in the infancy of the retrofit
program, as well as code requirements.
E1
Town of Vail I Fire Department 1 1/5/2016 9
1/5/2016
Fire Sprinkler Installation Requirements
• The Sprinkler Installation Matrix was discussed
extensively through the course of the code
adoption process.
• Members of the appeals board approved the
criteria to be included in the adoption process with
the confidence that it was an accurate model that
both reflected the intent of the building and fire
codes, and could be applied fairly.
6
TOWN OF VAIL'
Town of Vail I Fire Department 1 1/5/2016 10
1/5/2016
Fire Sprinkler Installation Requirements
• The Building and Fire Codes Appeals Board
is comprised of seven members, two of
which are alternates
• "The board of appeals shall consist of
members who are qualified by experience
and training to pass on matters pertaining to
building construction and are not employees
of the jurisdiction". (2012 IBC — 113.3)
6
TOWN OF VAIL'
Town of Vail I Fire Department 1 1/5/2016 11
1/5/2016
Fire Sprinkler Installation Requirements
• The building and fire code board of
appeals for the Town of Vail is comprised
of two engineers, three architects (one
which is an alternate) and two general
contractors (one which serves an
alternate).
• Proposed new codes and amendments
are submitted to and reviewed by the
Board of Appeals.
6
TOWN OF VAIL'
Town of Vail I Fire Department 1 1/5/2016 12
1/5/2016
Fire Sprinkler Installation Requirements
SIJ!
• The 2015 IRC as adopted by the Town of Vail is
requires the installation of fire sprinklers in new one
and two family dwellings.
• The Sprinkler Installation Matrix will continue to be
used to determine if extensive remodel projects
require a sprinkler retrofit in one and two family
dwellings.
• Sprinkler retrofit is required in other occupancies
when minimum access requirements as established
by the code are not met or when the project is subject
to current building code
6
TOWN OF VAIL'
Town of Vail I Fire Department 1 1/5/2016 13
1/5/2016
Fire Sprinkler Installation Requirements
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The Matrix provides the following exemptions to the requirement to retrofit with
sprinklers:
1.
2.
3.
4.
5.
6.
7.
Lee]
Exterior modifications.
Interior remodels that do not include removal of the ceiling
Interior remodel that includes removal of the ceiling in less than 60% of the
existing Gross Residential Floor Area (GRFA).
The addition of dormers.
Conversion of crawl space to habitable space.
Replacement of doors, windows or trim.
The addition of new habitable space that is less than 25% of existing GRFA
(i.e. moving a kitchen wall out to capture deck space).
Mechanical, plumbing and electrical permits.
6
TOWN OF VAIL'
Town of Vail I Fire Department 1 1/5/2016 14
1/5/2016
Fire Sprinkler Installation Requirements
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If a project is not exempt, then sprinklers are required if the following conditions are not met:
1. If the exterior perimeter is less than 300', and the site allows for year-round access by
foot
2. The driveway between the staging area and the right-of-way comply with Town of Vail
Code
3. The fire apparatus access and staging area is compliant with the minimum requirements
found in the Town of Vail Code.
4. The site has adequate fire flow from a minimum of two hydrants within five hundred feet
of the approved fire apparatus staging area.
5. The site meet Town of Vail Wildland Urban Interface requirements.
6. The structure two stories or less and all portions of the exterior within 150' of the point of
fire department access and all portions of the interior within 30' of the exterior.
7. The structure has an approved fire detection and alarm system.
6
TOWN OF VAIL '
Town of Vail I Fire Department 1 1/5/2016 15
1/5/2016
Fire Sprinkler Installation Requirements
�1JP tl� 1Jr JJIJ1 i'-11
• VF&ES attempts to make an evaluation of the
need for fire sprinklers at the either the
conceptual phase or the DRB phase.
• Discussions with architects, contractors and
homeowners regarding a project are encouraged
and often involve site visits to evaluate potential
impacts of terrain, access or existing building
conditions that may trigger requirements to install
fire sprinklers.
6
TOWN OF VAIL'
Town of Vail I Fire Department 1 1/5/2016 16
1/5/2016
Home Fire Sprinkler Facts
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• Smoke alarms will significantly reduce the risk of
dying in a home fire, however
• Smoke alarms do nothing to suppress the fire.
• When working together, smoke alarms and fire
sprinklers have been proven to protect lives and
property.
• Fire Sprinklers in conjunction with smoke alarms
reduce the risk of dying in a home fire by 80
percent. (NEPA)
Town of Vail I Fire Department 1 1/5/2016 17
1/5/2016
Home Fire Sprinkler Facts
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• In 2015 Fire sprinkler systems were installed
or modified in three existing duplex units.
• Fire sprinkler systems were installed or
modified in two existing single family homes.
• In 2015 approximately 135 permits were
issued by the Town of Vail for remodel
activities in existing one and two family
dwellings.
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TOWN OF VAIL
Town of Vail I Fire Department 1 1/5/2016 18
1/5/2016
Home Fire Sprinkler Facts
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• In 2015 fire sprinkler systems were installed in
five new single family residences.
• Fire sprinkler systems were installed in thirteen
new duplexes.
• Average cost just under four dollars a square
foot.
• In 2015 sprinkler permit valuations were very
close to one percent of total building costs.
(TOV permitting information).
6
TOWN OF VAIL'
Town of Vail I Fire Department 1 1/5/2016 19
1/5/2016
Fire sprinkler activation
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• On New Year's eve 2014 a kitchen fire at
the Lionsquare Lodge was controlled by the
activation of a single sprinkler (155 degree
temperature rating).
• The fire was result of unattended cooking —
occupant was in the next room when fire
started.
• The sprinkler kept the fire damage to a
minimum — there were no injuries and
occupants were able to remain in the unit.
• Building is wood construction and had been
retrofitted with sprinklers earlier that year.
TOWN OF VAIL)'
Town of Vail I Fire Department 1 1/5/2016 20
1/5/2016
Fire sprinkler activation
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Town of Vail I Fire Department 1 1/5/2016
1/5/2016 21
A
Fire sprinkler activation
• Afire in the kitchen of the Lord
Gore Restaurant in the Manor Vail
Lodge is extinguished by the
activation of a single sprinkler.
(155 degree temperature rating).
• This fire occurred in the middle of
the night after cleaning crews had
left for the evening.
• The building is wood construction.
• The kitchen was back in service
the same day.
0
TOWN OF VAIL'
Town of Vail I Fire Department 1 1/5/2016 22
1/5/2016
Fire sprinkler activation
• This fire was the cause of
unattended smoking
materials.
• Unit was unoccupied at the
time of fire.
• There was water damage to
this unit; the tenants were
displaced.
• The building is wood frame
multi family structure.
A
Town of Vail I Fire Department 1 1/5/2016 23
1/5/2016
Fire sprinkler activations
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Town of Vail I Fire Department 1 1/5/2016 1/5/2016 24
Side by side residential mock up units
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Town of Vail I Fire Department 1 1/5/2016 25
1/5/2016
Questions
Items for further clarification?
Town of Vail I Fire Department 1 1/5/2016 1/5/2016 26
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: Discussion of various Funding Options for the Chamonix housing
development.
PRESENTER(S): Alan J. Nazzaro, Housing Manager
ACTION REQUESTED OF COUNCIL: The Community Development Department requests
the Vail Town Council consider the various options and provide staff guidance on next steps in
selecting a preferred funding alternative, and provide feedback on the following:
. What additional information does the Town Council need regarding the four funding options
in order to effectively evaluate the options and select a preferred approach?
. What is the Town Council's tolerance for financial risk and desired level of investment?
BACKGROUND: Funding is a critical consideration prior to moving forward with this housing
development. The Town of Vail has invested time, money and resources to bring the
Chamonix Development to fruition and now stands on the threshold of breaking ground.
Before moving forward a decision must be made on the funding options to pursue. That
decision point will need to occur in this first quarter of 2016.
ATTACHMENTS:
Staff Memorandum
Funding Memo
PPT Presentation
1/5/2016
0
rowN of vain
Memorandum
To: Vail Town Council
From: Community Development Department
Date: January 5, 2016
Subject: An Overview of Funding Options
PURPOSE
Town staff was instructed to propose and present funding options for the Chamonix
Development for the Vail Town Council's review and consideration. The purpose of this
public hearing is for the Town Council to review the various options and provide staff
guidance on next steps in selecting a preferred funding alternative and provide
feedback on the following:
What additional information does the Town Council need regarding the four
funding options in order to effectively evaluate the options and select a
preferred approach?
What is the Town Council's tolerance for financial risk and desired level of
investment?
II. SUMMARY
Funding is a critical consideration prior to moving forward with this housing project. No matter
which development option is elected by Council, the below outline of potential financing
methods are intended to provide an overview of the town's capacity for funding. Staff would
appreciate feedback from Council
III. DISCUSSION
The following financing options are preliminary, and are intended to give Council a broad
overview of the town's financial capacity as the various funding options and development
options are considered.
Town Debt
The town is currently debt -free, so there is a potential for new debt to be issued. However, the
kind of debt would need to be considered, such as Certificates of Participation (COPs) or
General Obligation Revenue Bonds or Sales Tax Revenue Bonds.
COP's would require the town put up town -owned building(s) as collateral, such as the
municipal building, the Lionshead Welcome Center, etc. COP's do not require voter
1/5/2016
approval. Council should ponder the risk of a housing project success/failure when
using town buildings as collateral. A $40M COP would obligate the town to annual debt
service payments of $2.075M over 30 years. Total interest paid over the 30 years
amounts to $22.OM.
General Obligation Revenue Bonds or Sales Tax Revenue Bonds would require voter
approval and are repaid from future "general revenues" or future sales tax collections. A
$40 million bond issue for example would obligate the town to annual debt service
payments of $2.1 M over 30 years. Total interest paid over the 30 years amounts to
approximately $22.OM.
Cash Financing
While the overall town reserves are healthy, not all of those reserves are available for spending
on this project. For example, RETT, Dispatch Services Fund, Health Insurance Fund and the
Heavy Equipment Fund are not appropriate resources for cash funding. The Capital Projects
Fund is the most appropriate source and is projected to have an ending fund balance of $13.6
million at the end of 2016. Over the next five years the fund balance will fluctuate between $16
million and $25 million over the next five years assuming no new projects are approved. There
are several projects currently on the town's "unfunded list" (such as improvements to the
Lionshead parking structure, expanded parking in Lionshead, the Intermountain Fuels project
and reconstruction of the round -abouts), as well as projects that aren't on any list as yet (a
Multi -Use Facility for example).
Committing the town to either cash funding or debt service obligations will be a
significant exposure to the town financially, and will impact the possibility and/or timing
of future capital projects.
The General Fund is the only other available source, with a projected fund balance of $19.2
million at the end of 2016. Please note that there is a Council directive to maintain a minimum
balance in the General Fund of 25% of annual revenues (or approximately $9.2 million), and
staff would not recommend depleting the reserves down to the minimum amount.
Tax -Increment Financing (TIF)
Please see the attached memo from the Town Attorney regarding the potential for use of Vail
Reinvestment Authority TIF dollars toward this project.
There could be potential for a new tax increment financing (TIF) district, however recent
legislative changes have made TIF districts challenging to navigate. Other challenges could
arise from the incremental taxes on the new residential property may not support the level of
financing desired, and the Chamonix area may not fit the criteria for a TIF district. Assuming the
above challenges were met, it would also take time to establish a new district and then bond on
future property tax increments once the project was completed.
IV. FUNDING OPTIONS
Town of Vail
Page 2
1/5/2016
The Town of Vail has invested time, money and resources to bring the Chamonix
Development to fruition and now stands on the threshold of breaking ground. Before
moving forward a decision must be made on the funding options to pursue. That
decision point will need to occur in this first quarter of 2016.
Option 1: 100 % Town of Vail Funding
Key Points:
• The Town of Vail has budgeted $2M in the 2016 Capital Budget for the
construction of the required site access and infrastructure and has contracted
359 Design for the preliminary site plan and engineering.
• The Town of Vail has already invested over $2.5 M of General Funds to acquire
the property.
• A subsequent phase of development is vertical construction of the buildings. To
complete the vertical construction the Town of Vail may decide to act as the
financing entity.
• Town of Vail assumes the risk of the project financial and political.
• Town Council must decide on risk tolerance to assume debt or use cash
reserves.
• The Arosa Duplex is an example of this approach to funding:
o Town of Vail continues to own the land;
o There is a $25 per year 99 -year Land Lease with each owner;
o The two units were built and sold to qualified owners for the cost of
development.
o The two units were sold in the low $400 thousands.
Pros:
1. Town of Vail has the flexibility to make necessary changes to adjust development
parameters to increase absorption of units
2. Prices may be set based on affordability, market or a combination of the two
3. Town of Vail may change parameters without needing any other financing entity
or investment partner's approval
4. Decision making process can be accelerated
5. Town of Vail may ensure best product to meet demand without concurrence of
other entities
6. Town of Vail maintains ownership of the land to help ensure affordability over
time
Cons:
1. Development financing isn't primary business of the Town of Vail
2. Town of Vail assumes all financial risk
3. Financial and political risk falls on town alone
4. Risk management in housing development is not in purview of local government
Town of Vail
Page 3
1/5/2016
Option 2: Government Funding Programs
Key Points:
• Currently no state or federal funding programs support subsidies for
homeownership above the 80% AMI level.
o Government Funding would only fund portion of project that meets
regulatory requirements
o Town of Vail would still be required to fund remaining portion of project,
i.e., all units above 80% of AMI income levels.
• Town staff would be responsible for up front application process and backside
federal regulatory compliance issues.
• Competitive process with application deadlines and limits on per project
investments (based upon available funding).
• Relevant programs through the State Division of Housing (DOH):
o The HOME Investment Partnership Program provides competitive funding
to local governments, non -profits, and private developers in support of
activities to buy, build or rehabilitate housing for rent or ownership by
households at or below 80% AMI;
o The Community Development Block Grant (CDBG) program is used by
DOH to provide or improve permanent residential structures for
households at or below 80% AMI in areas of the state outside of the larger
cities and counties;
o The Housing Development Grant Fund (HDG) provides funds for
acquisition, rehabilitation, and new construction to improve, preserve or
expand the supply of affordable housing;
o Private Activity Bond (PAB) program funds privately developed projects:
■ The bonds are tax-exempt and the amount of the bonds issued are
limited by the IRS;
■ Municipalities or housing authorities issue the bonds, but have no
obligation to repay the investors. Investors purchase the bonds.
• Colorado Housing Finance Authority does have a mortgage product with a 3%
down payment for applicants up to 110% of AMI through their approved lenders.
• FHA/Fannie Mae project approval is needed to allow secondary market sales of
mortgages, opening the door to federally backed 3% down payment mortgages
and down payment assistance for 80% of AMI and below families through local
lenders.
• An example of the use of government funding programs for a housing
development in Vail is the Middle Creek Apartment development.
o The VLHA acted as the agent for the Town for their required nonprofit
minimum ownership status.
o The project used 4% Low Income Housing Tax Credits (LIHTC) to obtain
equity investors to fill a gap in the financing.
o A requirement of this financing is that 69 % of units are restricted to 60% AMI
& below.
Town of Vail Page 4
1/5/2016
Pros:
1. Reduces financial risk to Town of Vail with government grants and/or low interest
loans
2. Reduces the outlay of General funds from Town of Vail
3. Federal participation in projects can attract private sector funding and/or reduce
the amount of debt needed for the project
4. Funding source is consistent and stable
5. Private Activity Bonds could present a viable funding source
Cons:
1. Federal requirements could make construction of affordable units more costly
2. Private developers could be wary of federal restrictions/requirements
3. Considerable staff resources are required for application process and regulatory
compliance issues
4. Application deadlines and timing may delay development
5. Competitive process with no guarantee of successful application
6. Bonds could require voter approval
7. Must be used for Low to Moderate Income (LMI) households and therefore only
applicable proportionately in a mixed income project.
Option 3: Joint Venture
Key Points:
• The Town of Vail shares risk with joint venture (equity) partners in the
development, i.e., seeks investment from large employers (who need permanent
housing for year-round FT employees) and/or Private Developer Partner.
• The Town of Vail enters into a Joint Development Agreement specifying the
amounts of investment and equity stake of the partners.
• The Town of Vail may choose to enter into a development agreement with a for-
profit or non-profit developer to complete the Chamonix Development, getting an
equity investment for a return on investment (ROI) to the Developer.
• The Red Sandstone Development is an example of this approach to funding.
o The Red Sandstone Townhome Development (condominiumized) was a joint
Venture with the Eagle River Water & Sanitation District (ERW&SD) to create
Employee Housing;
o The land was donated into the deal proportionately by both JV Partners 2/3 by
ERW&SD and 1/3 by TOV; and
o A zero interest construction loan was made to the Developer to construct the
units at cost plus 6% (developer fee), again proportionately split between the
partners.
o These units range in price today from $175,000 to $295,000.
Pros:
1. Reduces financial risk to Town of Vail with equity investments
2. Shared risk among Joint Venture Partners
3. Private sector development knowledge and experience to manage risk
4. Timely implementation from private sector partner driven by profit
Town of Vail
Page 5
1/5/2016
5. Knowledge of the market and the financing community
Cons:
1. Feasibility of enlisting Joint Venture Partners, i.e., are there willing partners to
participate
2. Project can go awry if mission and goals of the partners are not aligned
3. Town of Vail relinquishes some control to Joint Venture Partners and/or Private
Developer Partner
4. For-profit "culture" vs. community's affordable housing priorities
5. Private Developer Partner could withdraw if financing gap increases during
implementation
6. Clear Joint Venture and/or development agreement defining partner roles takes
time
Option 4: 100% Private Development Funding
Key Points:
• Subdivide the site into three or four development parcels and transfer the site to
private sector bidders
• Parcels could be:
o the duplex parcel along Chamonix Lane
o the townhome parcel along Chamonix Road
o the multi -family parcel along Chamonix Road
o a fourth parcel of free market lots could also be platted
• Parcels would be sold with the stipulation that the parcels be deed restricted and
developed as affordable housing with zoning controls.
• Deed Restrictions could be used to differentiate among the income levels:
o Residency Restriction only
o Employment in the Town of Vail
o Employment in eagle County (30+ hours per week)
• The proceeds from the sale of these free market lots could be used to help
subsidize the affordable unit development.
• The Town of Vail may offer financial incentives to entice the private sector to
maximize the affordability or to meet "pre -determined" sales prices.
• The Lion's Ridge Apartment Development is an example that closely mirrors this
approach.
o Eastern half of 10 -acre Timber Ridge Site redeveloped by Private Sector
0 113 units of 1 & 2 -bedroom apartments
o Private financing of $27M for development
0 50 -year Land lease with purchase option in first 10 -years at $5M
Pros:
1. Eliminates/reduces financial risk to Town of Vail through the use of private
funding
2. Private sector expertise - market and construction techniques
Town of Vail
Page 6
1/5/2016
3. Financial incentives can be less costly than direct investment
Cons:
1. Town of Vail loses ownership of land upon sale
2. Risk of not accomplishing affordability goals increases
3. Profit margin may limit ability to fill the affordability gap
4. Need for financial/regulatory incentives may outweigh risk of direct investment
5. Developers not accustomed to producing housing for lower AMI levels
6. Private financing for deed -restricted units may be difficult to obtain
III. STAFF RECOMMENDATION
The Community Development Department requests the Vail Town Council consider the
various options and provide staff guidance on next steps in selecting a preferred funding
alternative, and provide feedback on the following:
What additional information does the Town Council need regarding the four
funding options in order to effectively evaluate the options and select a
preferred approach?
What is the Town Council's tolerance for financial risk and desired level of
investment?
Town of Vail
Page 7
1/5/2016
HP
WC
Hoffmann
Parker
Wilson &
Carberry I P.C.
Corey Y. Hoffmann Denver Office
Kendra L. Carberry 1530 16' Street, Suite 200
Jefferson H. Parker Denver, CO 80202-1468
M. Patrick Wilson (303) 825-6444
Of Counsel Vail Office
J. Matthew Mire21- P.O. Box 2616
Vail, CO 81658
(970) 390-4941
VAIL REINVESTMENT AUTHORITY
MEMORANDUM
TO: MAYOR AND TOWN COUNCIL
FROM: J. MATTHEW MIRE, TOWN ATTORNEY
KENDRA L. CARBERRY, ESQ. \�'
DATE: DECEMBER 7, 2015
RE: USE OF TIF FUNDS TO CONSTRUCT EMPLOYEE HOUSING
Ryan S. Malarky
Elizabeth R. Cross
Kathryn M. Sellars
Ashley N. Pollock
Jessica B. King
This memorandum addresses whether Tax Increment Finance ("TIF") funds may be used
by the Vail Reinvestment Authority (the "VRA") to construct employee housing under the
Lionshead Public Facilities Plan (the "Lionshead Plan") when the housing would be located
outside the urban renewal area designated in the Lionshead Plan.
Urban Renewal Generally
Under the Urban Renewal Law, C.R.S. § 31-25-101, et seq. (the "URL"), an urban
renewal authority such as the VRA may not undertake urban renewal projects until the authority
has adopted an urban renewal plan for the blighted area. An "urban renewal plan" is defined as:
[A] plan ... for an urban renewal project, which plan conforms to a general or
master plan for the physical development of the municipality as a whole and
which is sufficiently complete to indicate such land acquisition, demolition and
removal of structures, redevelopment, improvements, and rehabilitation as may be
proposed to be carried out in the urban renewal area ......
C.R.S. § 31-25-103(9)(emphasis added). Despite the foregoing, the URL does not expressly
address whether an urban renewal authority may expend TIF funds outside of its urban renewal
boundaries. However, the URL is clear that TIF funds may only be used to fund urban renewal
projects. C.R.S. § 31-25-107(9)(a)(II). Urban renewal projects are defined as:
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[U]ndertakings and activities for the elimination and for the prevention of the
development or spread of slums and blight and may involve slum clearance and
redevelopment, or rehabilitation, or conservation, or any combination or part
thereof, in accordance with an urban renewal plan. Such undertakings and
activities may include:
(b) Demolition and removal of buildings and improvements;
(c) Installation, construction, or reconstruction of streets, utilities,
parks, playgrounds, and other improvements necessary for carrying out the
objectives of this part 1 in accordance with the urban renewal plan;
(d) Disposition of any property acquired or held by the authority as a
part of its undertaking of the urban renewal project for the urban renewal areas
(including sale, initial leasing, or temporary retention by the authority itself) at the
fair value of such property for uses in accordance with the urban renewal plan;
(e) Carrying out plans for a program through voluntary action and the
regulatory process for the repair, alteration, and rehabilitation of buildings or
other improvements in accordance with the urban renewal plan; and
C.R.S. § 31-25-103(10).
Further, the legislative history of C.R.S. § 31-25-103(10) demonstrates that the Colorado
General Assembly amended the definition of "urban renewal project" in 2005 to remove the
express requirement that the activity occur within the boundaries of an urban renewal area.
Senate Bill 05-224. This modification indicates a legislative intent to allow urban renewal
authorities to expend funds outside of their boundaries. Nonetheless, the other statutory
language of the URL and related case law make clear that all urban renewal activity must
ultimately be tied to remedying conditions in the urban renewal area.
Based on the foregoing, it is our opinion that the VRA may expend funds outside its
urban renewal area boundaries if the VRA can establish a reasonable relationship between its
expenditure and the elimination or prevention of the spread of slum or blight within the urban
renewal area.
Application to Lionshead Plan
The Lionshead Plan largely addresses public infrastructure deterioration. The Lionshead
Plan states that it is "intended to provide the financial mechanisms necessary to support the
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renovation and reconstruction of the public infrastructure in Lionshead." See Lionshead Plan §
1.2. The blight factors identified by the blight study and the Lionshead Plan are: (1) the Town's
defective and inadequate street layout; (2) unsafe traffic and circulation patterns; (3)
deterioration of public parking areas, retaining walls, and curbs and gutters; (4) restrictive
covenants that render title unmarketable; (5) environmental contamination resulting from runoff;
and (6) inadequate public improvements!
While the blight identified in the Lionshead Plan is primarily related to infrastructure
deficiencies, the stated objectives of the Lionshead Plan are to:
1. Create a sense of place and an improved aesthetic character for Lionshead
for both residents and guests;
2. Renovate or develop the deteriorated and/or outdated residential and
commercial buildings and provide enhanced amenities;
3. Enhance the aesthetic appearance of the area to make it more appealing;
4. Improve pedestrian, bicycle, mass transit and auto accessibility and
circulation;
5. Eliminate impediments to the redevelopment of key facilities within the
Plan area; and
6. Upgrade and restore public infrastructure, including transportation
facilities, parking, sidewalks and streetscapes.
See Lionshead Plan at § 3 (emphasis added). Finally, the Lionshead Plan expressly
acknowledges that:
Redevelopment and rehabilitation actions within the Plan Area may include such
undertakings and activities as are in accordance with [the] Plan, the Lionshead
Master Plan, and the Urban Renewal Law, including without limitation:
demolition and removal of public buildings and improvements as set forth herein;
installation, construction and reconstruction of public improvements as set forth
herein; elimination of unhealthful, unsanitary or unsafe conditions; elimination of
obsolete or other uses detrimental to the public welfare; and other actions to
remove or to prevent the spread of deterioration.
' The inadequate public improvements identified are all infrastructure related: "streets and sidewalks on
public property are not adequate for the traffic and do not provide a safe separation for pedestrians from motor
vehicles. Pavement, curb and gutter and retaining walls on public property are deteriorating. Overhead utilities are
present and stormwater management is inadequate." See Lionshead Plan § 2.1(f).
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See Lionshead Plan § 4.1.
While the Lionshead Plan contemplates the demolition and removal of public buildings,
the Plan only contemplates the construction and reconstruction of "public improvements." Id.
Further, the "inadequate public improvements" identified in the Lionshead Plan include only
streets, sidewalks, pavement, curb and gutter, retaining walls, overhead utilities and the Town's
storm water management system. See Lionshead Plan § 2.1(f). Therefore, there is a risk using
TIF funds to build employee housing, which would likely be held in private ownership, even if
such construction might further the objectives of the Lionshead Plan as written.
Amendment of the Lionshead Plan
There are several amendments that the Town could make to the Lionshead Plan to
include the construction of employee housing. These include adding the area where the
employee housing will be located to the plan area, and amending the Lionshead Plan to expressly
include the construction of employee housing.
Modification to Include Property
Inclusion of the property where the employee housing is located would involve a change
in the land area of the existing plan, would be considered substantial, and would require re -
approval of the Lionshead Plan. The process to re -approve is virtually identical to the process
required for the creation of a new renewal plan. C.R.S. § 31-25-107. As such, the inclusion of
new property would require a blight determination for the added property and a public hearing
by the VRA. C.R.S. § 31-25-107.
Adding the property to the Lionshead Plan allows TIF funds to be used to fund the
building of the employee housing, because it would become an urban renewal project. C.R.S. §
31-25-107(9)(a). However, the 25 -year TIF collection period would revert back to June 2005,
when the 25 -year TIF period for the Lionshead Plan original began.2 A substantial modification
would also reopen the discussion of whether blight exists within the Town by requiring a new
blight determination for the property.
Most problematic, however, is the impact of House Bill 1358 on inclusion of the
property. Any alteration in the boundaries of an urban renewal area would require that the
Lionshead Plan comply with House Bill 15-1348 (addressed by separate memorandum).
Modification to Allow Construction of Employee Housing
We would also recommend that the VRA amend the Lionshead Plan to allow for the
construction of employee housing. Although the amendment would not change the land area,
2 Once the property is added into the Lionshead Plan, the base valuation for the property would be the value
last certified prior to the effective date of the modification of the Lionshead Plan. C.R.S. § 31-25-107(9)(a)(I).
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design, building requirements, timing or procedure of the Lionshead Plan, it may fall under a
change in the land use. C.R.S. § 31-25-107(7). Currently, the Lionshead Plan is directed at the
redevelopment of public facilities and public improvements. As described above, that scope
likely does not include the construction of privately -owned employee housing. See Lionshead
Plan § 2.1(f). Therefore, the amendment would likely be considered substantial and require
compliance with re -approval process, and require that the Lionshead Plan comply with House
Bill 15-1348.
Conclusion
If the VRA would like to use TIF for construction of privately -owned employee housing,
we would recommend that the Lionshead Plan be amended as described above. The amendment
will necessitate a new blight study and a public hearing, as well as full compliance with House
Bill 15-1348.
As always, if you have any questions or concerns, please do not hesitate to contact us.
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Chamonix
"Nail's newest residential neighborhood for families."'
"...growing a thriving and balanced community"
Town of Vail I Community Development 1 1/5/16
1/5/2016
TOWN OF
0
VA
Purpose:
0
0
0
0
Background
Project Guidelines and Goals
Presentation of Funding Options
—Town's Role
— Pros & Cons
Schedule
Town of Vail I Community Development 1/5/16
1/5/2016
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Project Guidelines and Goals:
Optimize site for workforce for -sale housing (15 - 25 du's per acre)
Context Sensitive Design Solution
Phased Approach
Desirable, marketable and diverse housing products
Maximize limited financial resources
Build responsibly considering topography and natural features
Diversified cost/sales structure
Town of Vail I Community Development 1/5/16
- Vail Town Council, April 2015
1/5/2016
0
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1. What additional information does the
Town Council need regarding the four
funding options in order to effectively
evaluate the options and select a
preferred approach?
2. What is the Town Council's tolerance
for financial risk and desired level of
investment?
Town of Vail I Community Development 1/5/16
0
TOWN OF VAIL"'
1/5/2016
Tolerance of Risk and Affordability?
Option 4 Option 3
Private Development Joint Venture
Funding
Option 4
Private Development
Funding
Option 3
Joint Venture
Town of Vail I Community Development 1/5/16
Option 2
Government
Funding
Option 1
ToV funding alone
Option 2 Option 1
Government ToV funding alone
Funding
1/5/2016
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Option 1: 100 % Town of Vail Funding
Key Points:
• The town has budgeted $2M in the 2016 Capital Budget for
the construction of the required site access and infrastructure
and has contracted 359 Design for the preliminary site plan
and engineering.
• The Town has already invested over $2.5M of General Funds
to acquire the property.
• To complete the vertical construction the Town may decide to
act as the financing entity.
• Town alone assumes the risk of the project financial and
political
• Town Council must decide risk tolerance to assume debt or
use cash reserves
• The Arosa Duplex is an example of this approach
Town of Vail I Community Development 1/5/16
1/5/2016 TOWN OF VAIL"'
Option 1: Pros & Cons
Pros:
• Town of Vail has flexibility to make changes &adjust
development parameters to increase absorption of
units
• Prices may be set based on affordability, market or a
combination of the two
• Town of Vail may change parameters without needing
other financing entity or investment partner's approval
• Decision making process can be accelerated
• Town of Vail may ensure best product to meet demand
• Town of Vail maintains ownership of the land to ensure
affordability
Town of Vail I Community Development 1/5/16 1/5/2016 TOWN OF VAIL"
Option 1: Pros & Cons
Cons:
• Development isn't primary business of the
town
• Town of Vail assumes all financial and sales
risk
• Financial and political risk falls on Town of Vail
• Risk management in housing sales is not in
purview of local government
Town of Vail I Community Development 1 1/5/16
1/5/2016
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Option 2: Government Funding Programs
Key Points:
• Currently no State or federal funding programs support subsidies
for homeownership above the 80% AMI level.
— Would only fund portion of project that meets regulatory
requirements
— Town of Vail would still be required to fund remaining portion of
project.
• Staff would be responsible for application process and regulatory
compliance.
• Competitive process with application deadlines and limits on per
project investments (based upon available funding).
• Relevant programs through the State Division of Housing (DOH):
— The HOME Investment Partnership Program provides funding to local
governments, non -profits, and private developers in support of
activities to buy, build or rehabilitate housing by households at or
below 80% AM I;
— The Community Development Block Grant (CDBG) program is used to
provide or improve permanent residential structures for households at
or below 80% AMI in the state outside of the larger cities and
counties; TOWN OF VAlt�
Town of Vail I Community Development 1/5/16 1/5/2016
Option 2: Government Fundin
Programs
Key Points Co nt'd :
— The Housing Development Grant Fund (HDG) provides funds for
acquisition, rehabilitation, and new construction to improve,
preserve or expand the supply of affordable housing;
— Private Activity Bond (PAB) program funds privately developed
projects:
• The bonds are tax-exempt and the amount of the bonds issued are
limited by the IRS;
• Municipalities or housing authorities issue the bonds, but have no
obligation to repay the investors. Investors purchase the bonds.
• CHFA has a mortgage product with 3% down payments up to 110%
of AMI through their approved lenders.
• FHA/Fannie Mae project approval would allow secondary market
sales of mortgages, opens door to 3% down payment mortgages
and down payment assistance for 80% of AMI and below families.
• The only example of the use of government funding for a housing
project in Vail is the Middle Creek Apartment development.
Town of Vail I Community Development 1/5/16 1/5/2016 TOWN OF VAIL #
Option.2: Pros & Cons
Pros:
• Reduces financial risk to Town of Vail with
government grants and/or low interest loans
• Reduces the outlay of funds from Town of Vail
• Federal participation can attract private sector
funding and reduce the amount of debt
needed
• Funding source is consistent and stable
• PAB's could present a viable funding source
0
Town of Vail I Community Development 1/5/16 1/5/2016 TOWN OF VAIL"
Option.2: Pros & Cons
Cons:
• Federal requirements could make units more costly
• Private developers could be wary of federal
restrictions/requirements
• Considerable staff resources are required for application
process and regulatory compliance issues
• Application deadlines and timing may delay development
• Competitive process with no guarantee of success
• Bonds could require voter approval
• Must be used for Low to Moderate Income (LMI)
households, i.e., only on units for 80% AMI & below
0
Town of Vail I Community Development 1/5/16 1/5/2016 TOWN OF VAIL"
Option 3: Joint Venture
Key Points:
• Town of Vail shares risk with joint venture (equity) partners,
i.e., seeks investment from large employers, who need
permanent housing for FT year-round employees and/or
Private Developer Partner.
• Town of Vail enters into Joint Development Agreement
specifying investment and equity stake of the partners.
• Town of Vail may choose Development Agreement with a for-
profit or non-profit developer to complete the project, equity
investment for an ROI to the Developer.
• The Red Sandstone Development is an example of this
approach to funding.
Town of Vail I Community Development 1/5/16
1/5/2016
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Option.1 Pros & Cons
Pros:
• Reduces financial risk to Town of Vail with equity
investments
• Shared risk among Joint Venture Partners
• Private sector experience to manage risk
• Timely implementation driven by private sector
profit
• Knowledge of market, and financing community
Town of Vail I Community Development 1/5/16
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Option 3: Pros & Cons
Cons:
• Feasibility of enlisting Joint Venture Partners, i.e., are
there willing partners to be had
• Project can go awry if mission and goals of the partners
are not aligned
• Town of Vail relinquishes some control to joint venture
partners and/or developer partner
• For-profit "culture" vs. community's affordable housing
priorities
• Private Developer Partner could withdraw if financing
gap increases during implementation
• Clear Joint Venture and/or development agreement
defining partner roles takes time
1/5/2016
Option 4: Private Development Funding
Key Points:
• Town of Vail subdivides site and transfers parcels to private sector
• Parcels could be:
— the duplex parcel along Chamonix Lane
— the townhome parcel along Chamonix Road
— the multi -family parcel along Chamonix Road
— a fourth parcel of free market lots could also be platted
Parcels would be sold with the stipulation that the parcels be deed
restricted and developed as affordable housing with zoning controls.
• Deed Restrictions could be used to differentiate among the income levels:
— Residency Restriction only
— Employment in the Town of Vail
— Employment in eagle County (30+ hours per week)
• Proceeds from sale free market lots help subsidize the affordable unit
development.
• Financial incentives necessary to entice private sector to address
affordability gap
• The Lion's Ridge Apartment Development is an example that closely
mirrors this approach.
Town of Vail I Community Development 1/5/16 1/5/2016 TOWN OF VAIL"
Option 4: Pros & Cons
Pros:
• Eliminates/reduces financial risk to town through
private funding
• Private sector expertise - market and
construction techniques
• Financial incentives can be less costly than direct
investment
Town of Vail I Community Development 1/5/16
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Option.4: Pros & Cons
Cons:
• Town loses ownership of land upon sale
• Risk of not accomplishing affordability goals increases
• Profit margin may limit ability to fill the affordability gap
• Need for financial/regulatory incentives may outweigh
risk of direct investment
• Developers not accustomed to producing housing for
lower AMI levels
• Private financing for deed -restricted units may be
difficult to obtain
Town of Vail I Community Development 1/5/16
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Key Considerations
Option 1- 100 % Town of Vail Funding:
• Financial Capacity, Risk Tolerance, Staff Capacity, Phasing
• More Control = More Risk
Option 2 - Government Funding Programs:
• No 100% financing, Regulatory Compliance, Timing
• Slightly Less Control (regs.) = Only Slightly Less Risk
Option 3 - Joint Venture:
• Willing Partners, Agreement Negotiations, Timing
• Considerably Less Control = Relatively Less Risk
Option 4 - Private Development Funding:
• Ownership, Affordability Goals, Financial Incentives
• Least Direct Control = Least Financial Risk
Town of Vail I Community Development 1/5/16
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Tolerance of Risk and Affordability?
Option 4 Option 3
Private Development Joint Venture
Funding
Option 4
Private Development
Funding
Option 3
Joint Venture
Town of Vail I Community Development 1/5/16
Option 2
Government
Funding
Option 1
ToV funding alone
Option 2 Option 1
Government ToV funding alone
Funding
1/5/2016
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1. What additional information does the
Town Council need regarding the four
funding options in order to effectively
evaluate the options and select a
preferred approach?
2. What is the Town Council's tolerance
for financial risk and desired level of
investment?
Town of Vail I Community Development 1/5/16
0
TOWN OF VAIL"'
1/5/2016
Pending Policy Decisions:
LJ Development Approach (12/15 & 1/19)
U Funding Options (1/5 & 2/2)
U Target Market (Special Meeting)
LJ Subsidy Policy (1/5 & 2/2)
LJ Cost/Pricing Strategy (1/5 & 1/19)
LJ Deed Restriction Policy (2/2 & 2/16)
U Final Project Proposal (3/15)
LJ Construction Phases (4/19)
LJ Phase 1 Infrastructure Contract Award (1/19)
Town of Vail I Community Developments 1/5/16 1/5/2016 TOWN OF VA
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: Discussion of Pricing Strategy Options for the Chamonix housing development.
PRESENTER(S): Alan J. Nazzaro, Housing Manager
ACTION REQUESTED OF COUNCIL: The Community Development Department requests
the Vail Town Council consider the alternative pricing strategies for the Chamonix
Development and provide direction on next steps, and provide feedback on the following:
. What additional information does the Town Council need regarding the four pricing
strategies in order to effectively evaluate the options and select a preferred approach?
. What range of income diversity does Town Council want to include in the development?
. What is the Town Council's level of comfort in subsidizing the Chamonix development?
BACKGROUND: The Town has invested time, money and resources to bring the Chamonix
Development to fruition and now stands on the threshold of breaking ground. Before moving
forward a decision must be made on the pricing strategy. That decision point will need to occur
before the end of the first quarter of 2016.
ATTACHMENTS:
Staff Memorandum
PPT Presentation
1/5/2016
0) VAIL 1
Memorandum
To:
From:
Date:
Subject
Vail Town Council
Community Development Department
January 5, 2016
An Overview of Pricing Strategy Options
PURPOSE
Town staff was instructed to propose and present pricing strategy options for the
Chamonix Development for the Vail Town Council's review and consideration. The
purpose of this public hearing is for the Town Council to review the various options and
provide staff guidance on next steps in selecting a preferred pricing strategy alternative,
or provide feedback on the following:
What additional information does the Town Council need regarding the four
pricing strategies in order to effectively evaluate the options and select a
preferred approach?
What range of income diversity does Town Council want to include in the
development?
What is the Town Council's level of comfort in subsidizing the Chamonix
development?
PRICING STRATEGY OPTIONS
The Town has invested time, money and resources to bring the Chamonix Development
to fruition and now stands on the threshold of breaking ground. Before moving forward a
decision must be made on the pricing strategy. That decision point will need to occur
before the end of the first quarter of 2016.
Option 1: Units Priced based upon Cost of Construction
Key Points:
• Recover the cost of construction.
• Town of Vail recoups full investment in development
• Only method to achieve affordability is through cost containment
• Limited ability to contain cost equates to limited variability in price of units based
upon square footage
1/5/2016
Maintain ownership through land lease
The Arosa Duplex is an example of this approach to pricing:
o Town continues to own the land;
o There is a $25 per year 99 -year Land Lease with each owner;
o The two units were built and sold to qualified owners for the cost of
development;
o The units were priced in the low $400 thousands.
Pros:
1. Town of Vail has the flexibility to make necessary changes to adjust development
parameters to increase absorption of units
2. Town of Vail recoups investment, therefore assumes less financial and sales risk
3. Prices set based on cost not market or affordability
4. Town of Vail may change parameters in effort to adjust cost and manage
affordable pricing
5. Town of Vail maintains ownership of the land to ensure affordability over time
Cons:
1. Pricing based strictly on cost leaves less room for diversity of incomes, i.e., the
higher the cost of construction, the higher the per square foot price
2. Only way to adjust pricing is size and/or quality of units
3. Financial and political risk falls on Town of Vail
Option 2: Units priced based upon cost with limited subsidy
Key Points:
• The sales price of the units is based upon the cost of construction minus some
amount of subsidy not to include direct subsidy of construction.
o A direct subsidy of construction would entail investing larger sums to reduce
the cost of labor and materials in order to reduce pricing
• Examples of other direct subsidies include:
o Donating the land into the development
o Donating the cost of infrastructure into the development
• Examples of indirect subsidies include:
o Deferring or forgiving all or a portion of development fees
o Deferring tap fees
o Land lease to reduce cost of development and defer land cost over time.
• Determine if direct or indirect subsidies or some combination of the two will be used.
• Determine what level of subsidy is warranted or acceptable to achieve desired goals.
• If donated, Town of Vail does not recoup cost of land or infrastructure.
• Cost of vertical construction becomes the determining factor for affordability.
• The Red Sandstone Development is an example of this approach to pricing.
o The Red Sandstone Townhome Development was a joint venture with the
Eagle River Water & Sanitation District (ERW&SD) to create Employee
Housing;
Town of Vail
Page 2
1/5/2016
o The pricing for the units was determined on the total cost of construction;
o The land was donated into the deal by both joint venture partners and;
o A zero interest construction loan was provided to construct the units at cost
plus 6% (developer fee);
o These units are priced today at $175,000 to $295,000.
Pros:
1. Town of Vail reduces cost of development through manageable investment
resulting in more affordable pricing
2. Town of Vail may change parameters in effort to adjust cost and manage
affordable pricing
3. Pricing based on cost with a small subsidy leaves more room for diversity of
incomes and affordability
4. Town of Vail maintains ownership of the land to ensure affordability over time
Cons:
1. Town of Vail assumes a little more financial and sales risk
2. Financial and political risk falls on town alone
3. Cost of construction may still hamper the affordability of the units
4. Town of Vail doesn't recoup initial investment in Land & Infrastructure
Option 3: Units Priced bV Deed Restriction Type
Key Points:
• The sale of unrestricted free market units/lots brings additional revenue to the
development.
• Seek private sector development partner for equity investment and market
knowledge.
• Live/Work Market Units are deed restricted to residency only (RO) and/or
employment with higher prices, brining additional revenue to the development.
• Affordable units would be restricted to those who have full-time employment in
Valley (30+ hours per week) and the units would have price appreciation caps.
• There is no example of this pricing strategy that was ever used in Vail. However, the
most recent Town of Frisco EHU Development Peak One is a good example:
o There were two basic subsidies by the Town - land under the development
and the infrastructure were donated;
o The mix of units and variety of sizes allowed diversity of income levels;
■ Ranged from 950 sq. ft. cottages to 4,900 sq. ft. single family;
o A third subsidy to the project were the Live/Work Market Units for
homeowners work in Summit County but have no income or appreciation
limits;
■ These higher priced units were used to help offset the cost of the
more affordable units.
Town of Vail
Page 3
1/5/2016
Pros:
1. Prices may be set based on cost with more affordability and diversity of incomes
due to increase in subsidies
2. Market units help to lower subsidies required from Town of Vail
3. Variety of Deed Restriction Types widens range of market demand
4. Reduces financial risk to town with equity investment
Cons:
1. Level of subsidies may not be sufficient to allow wide enough range of incomes
2. If subsidies are insufficient, pricing may be subject to size & quality of product for
lower AMI income levels
3. Town may not recoup all of initial investment in land and infrastructure
Option 4: Units Priced based upon Ability to Pay (Income Based)
Key Points:
• Requires determination of range of incomes desired
o Calculate the Affordability Gap at each level of income
o Calculate subsidies needed for each level
• Requires sizable investment to provide adequate subsidies.
• The cost of construction is calculated to meet the ability of the families at a variety of
AMI levels to afford the sales price.
• Cost of construction, unit size, or unit mix are not factors.
• There is no example of this pricing strategy that was ever used in Vail. However, an
Aspen Development, Burlingame offers some key insights to consider:
o Aspen established a series of income categories that are used to
determine sale prices;
o Area Median Income (AMI) is used to define the categories;
o Size Standards are typically used to match households with available
homes, e.g. single -person HH with studio or one -bedroom
o Prices were set to meet affordability within categories of income;
o Presales were used to determine demand
■ Flexibility to change unit mix and size to meet demand was built
into sales/subsidy model
■ Initial estimates of upper income category demand were overly
optimistic
■ Actual demand tended towards the mid to lower end of the income
categories
o Significant funding was used to subsidize the project
Pros:
1. Prices set are not based on cost with much more affordability and diversity of
incomes
2. Affordability Gap to buy homes in Vail for typical working families is reduced
considerably
3. More families can afford to live in Vail
Town of Vail Page 4
1/5/2016
Cons:
1. Town assumes more financial and sales risk with additional subsidies required.
2. Political risk falls on town for levels of subsidy.
3. Private sector partner profit margin may limit ability to fill the affordability gap
4. Sales of free market units/lots, if used may only subsidize a portion of Town
investment
5. Town may be subsidizing the cost of construction to establish this pricing
III. STAFF RECOMMENDATION
The Community Development Department requests the Vail Town Council consider the
alternative pricing strategies for the Chamonix Development and provide direction on
next steps, or provide feedback on the following:
What additional information does the Town Council need regarding the four
pricing strategies in order to effectively evaluate the options and select a
preferred approach?
What range of income diversity does Town Council want to include in the
development?
What is the Town Council's level of comfort in subsidizing the Chamonix
development?
Town of Vail
Page 5
1/5/2016
Chamonix
"Nail's newest residential neighborhood for families."'
"...growing a thriving and balanced community"
Town of Vail I Community Development 1/5/16
1/5/2016
TOWN OF
0
VA
Purpose:
0
0
0
0
Background
Project Guidelines and Goals
Presentation of Pricing Strategy Options
—Town's Role
— Pros & Cons
Schedule
Town of Vail I Community Development 1/5/16
1/5/2016
0
rowN of va
Project Guidelines and Goals:
Optimize site for workforce for -sale housing (15 - 25 du's per acre)
Context Sensitive Design Solution
Phased Approach
Desirable, marketable and diverse housing products
Maximize limited financial resources
Build responsibly considering topography and natural features
Diversified cost/sales structure
Town of Vail I Community Development 1/5/16
- Vail Town Council, April 2015
1/5/2016
0
rowN of va
1. What additional information does the Town Council
need regarding the four pricing strategies in order to
effectively evaluate the options and select a preferred
approach?
2. What unit mix and product types does Town
Council envision for the site?
3. What level of Income diversity does Town Council
want to include in the project?
4. What levels of subsidy is Town Council willing to
consider?
Town of Vail I Community Development 1/5/16
1/5/2016
0
rowN of va
Tolerance of Risk and Control?
Option 1
Units Priced at
Cost with Price
Appreciation Caps
Option 1
Units Priced at
Cost with Price
Appreciation Caps
Option 2
Units priced at
cost with limited
subsidies
Option 2
Units priced at
cost with limited
subsidies
Town of Vail I Community Development 1/5/16
Option 3
Units Priced by
Size & Product
Type, Inc. FM
Option 3
Units Priced by
Size & Product
Type, Inc. FM
Option 4
Units Priced to Meet
Income Needs
Option 4 1
Units Priced to Meet
Income Needs
1/5/2016
0
rowN of va
Option 1: Units Priced based upon Cost of
Construction
Key Points:
• Recover the cost of construction.
• Town of Vail recoups full investment in development
• Only method to achieve affordability is through cost
containment
• Maintain ownership through land lease
• Limited ability to contain cost equates to limited
variability in price of units
• The Arosa Duplex is an example of this approach to
pricing 0
Town of Vail I Community Development 1/5/16
1/5/2016 TOWN OF VAIL"'
Optionj: Pros & Cons
Pros:
• Town of Vail has the flexibility to make necessary changes to
adjust development parameters to increase absorption of units
• Town of Vail recoups investment, assumes less financial and
sales risk
• Prices may be set based on cost not market or affordability
• Town of Vail may change parameters in effort to adjust cost and
manage affordability
• Town maintains ownership of the land to ensure affordability
Cons:
• Pricing based strictly on cost leaves less room for diversity of
incomes
• Only way to adjust pricing is size and/or quality of units
• Financial and political risk falls on town
Town of Vail I Community Development 1/5/16
1/5/2016
0
rowN of va
Option 2: Units priced based on cost with limited
subsidies
Key Points:
• Price based upon construction cost minus some subsidy
(not to include direct subsidy of construction).
— Direct subsidy of construction entails investing much more to
reduce the cost of labor and materials to reduce pricing
• Examples of other direct subsidies include:
— Donating the land into the development
— Donating the cost of infrastructure into the development
• Examples of indirect subsidies include:
— Deferring or forgiving all or a portion of development fees
— Deferring tap fees
— Land lease to defer land cost over time.
• Determine if direct or indirect subsidies or some
combination of the two will be used.
Town of Vail I Community Development 1/5/16
1/5/2016
0
rowN of va
Option 2: Units priced based on cost with limited
subsidies
Key Points:
• Determine level subsidy warranted or
acceptable to achieve desired goals.
• Town of Vail does not recoup cost of
land or infrastructure, if donated.
• Cost of vertical construction becomes
the determining factor for affordability.
• The Red Sandstone Development is an
example of this approach topricing.
p pp
Town of Vail I Community Development 1/5/16
1/5/2016 TOWN OF VAIL"'
Option 2: Pros & Cons
Pros:
• Town of Vail reduces cost of development through manageable
investment resulting in more affordable pricing
• Town of Vail may change parameters in effort to adjust cost and
manage affordable pricing
• Pricing based on cost with a small subsidy leaves more room for
diversity of incomes and affordability
• Town of Vail maintains ownership of the land to ensure affordability
over time
Cons:
• Town of Vail assumes a little more financial and sales risk
• Financial and political risk falls on town alone
• Cost of construction may still hamper the affordability of the units
• Town of Vail doesn't recoup initial investment in Land &
Infrastructure 0
Town of Vail I Community Development 1/5/16
1/5/2016 TOWN OF VAIL"'
Option 3: Units Priced bV Deed Restriction Type
Key Points:
• The sale of unrestricted Free Market Units/Lots brings
additional revenue to the development.
• Seek private sector development partner for equity
investment and market knowledge.
• Live/Work Market Units are deed restricted to residency
only (RO) and/or employment with higher prices, brining
additional revenue to the development.
• Affordable units would be restricted to those who have
FT Employment in Valley (30+ hours per week) and the
units would have price appreciation caps.
• No example of this pricing strategy was ever used in Vail.
A recent Town of Frisco EHU Project Peak One is a good
example 0
Town of Vail I Community Development 1/5/16
1/5/2016 TOWN OF VAIL"'
Option 3: Pros & Cons
Pros:
• Prices may be set based on cost with more
affordability and diversity of incomes due to
subsidies
• Market units help to lower subsidies required
from Town of Vail
• Variety of Deed Restriction Types widens
range of market demand
• Reduces financial risk to town with equity
investment
Town of Vail I Community Development 1/5/16
1/5/2016
0
rowN of va
Option.1 Pros & Cons
Cons:
• Level of subsidies may not be sufficient to allow
wide enough range of incomes
• If subsidies are insufficient, pricing may be
subject to size & quality of product for lower AMI
income levels
• Town of Vail may not recoup all of initial
investment in land and infrastructure
• Town of Vail relinquishes control to developer
Town of Vail I Community Development 1/5/16
1/5/2016
0
rowN of va
Option 4: Units Priced based upon Ability to Pay
Key Points:
• Requires determination of range of incomes desired
— Calculate the Affordability Gap at each level of income
— Calculate subsidies needed for each level
• Requires sizable investment to provide adequate
subsidies.
• The cost of construction is calculated to meet the
ability of the families at a variety of AMI levels to afford
the sales price.
• Cost of construction, unit size, or unit mix are not
factors.
• No example of this pricing strategy that was ever used
in Vail. an Aspen project Burlingame offers some key
insights to consider.
Town of Vail I Community Development 1/5/16 1/5/2016 TOWN OF VAIL"
C)Dtion 4: Pros & Cons
Pros:
• Prices set are not based on cost with much
more affordability and diversity of incomes
• Affordability Gap to buy homes in Vail for
families is reduced considerably
• More families can afford to live in Vail
Town of Vail I Community Development 1/5/16
1/5/2016
0
rowN of va
C)Dtion 4: Pros & Cons
Cons:
• Town assumes more financial and sales risk with
additional subsidies required.
• Political risk falls on town for levels of subsidy.
• Private sector partner profit margin may may
limit ability to fill the affordability gap
• Sales of Free Market units/lots, if used may only
subsidize a portion of Town investment
• Town may be subsidizing the cost of construction
to establish this pricing 0
Town of Vail I Community Development 1/5/16
1/5/2016 TOWN OF VAIL"'
Key Considerations
Option 1- Units Priced based upon Cost of Construction :
• Recoup Investment, Affordability Gap, Cost Containment,
• Less Affordable = Less Risk
Option 2 — Prices Based upon Cost Minus Limited Subsidies:
• Doesn't Recoup 100%, Some Affordability, Vertical
Construction Cost Determining Factor
• Some Affordability = Some Additional Risk
Option 3 - Include Free Market Units/Lots to Subsidize Project:
• May Recoup More, Additional Subsidies, More Affordable
• More Affordable = More Risk
Option 4 - Prices Based on Ability to Pay :
• Higher Investment, Affordability Goals, Most Financial Risk
• Most Affordable = Most Risk
Town of Vail I Community Development 1/5/16 1/5/2016 TOWN OF VAIL"
Tolerance of Risk and Affordability?
Option 1
Cost of
Construction
Option 1
Cost of
Construction
Option 2
Cost Minus
Limited Subsidies
Option 2
Cost Minus
Limited Subsidies
Town of Vail I Community Development 1/5/16
Option 3
Deed
Restriction
Type
Option 4
Ability to Pay
Option 3 Option 4
Deed Ability to Pay
Restriction
Type
1/5/2016
0
rowN of va
1. What additional information does the Town Council
need regarding the four pricing strategies in order to
effectively evaluate the options and select a preferred
approach?
2. What unit mix and product types does Town
Council envision for the site?
3. What level of Income diversity does Town Council
want to include in the project?
4. What levels of subsidy is Town Council willing to
consider?
Town of Vail I Community Development 1/5/16
1/5/2016
0
rowN of va
Pending Policy Decisions:
LJ Development Approach (12/15 & 1/19)
U Funding Options (1/5 & 2/2)
U Target Market (Special Meeting)
LJ Subsidy Policy (1/5 & 2/2)
LJ Cost/Pricing Strategy (1/5 & 1/19)
LJ Deed Restriction Policy (2/2 & 2/16)
U Final Project Proposal (3/15)
LJ Construction Phases (4/19)
LJ Phase 1 Infrastructure Contract Award (1/19)
Town of Vail I Community Developments 1/5/16 1/5/2016 TOWN OF VA
Towx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: Discussion of the various Subsidy Options to consider for the Chamonix
housing development.
PRESENTER(S): Alan J. Nazzaro, Housing Manager
ACTION REQUESTED OF COUNCIL: The Community Development Department requests
the Vail Town Council consider the alternative subsidy policies for the Chamonix Development
and provide direction on next steps, and provide feedback on the following:
. What additional information does the Town Council need regarding the four subsidy policies
in order to effectively evaluate the options and select a preferred approach?
. What level of Income diversity does Town Council want to include in the development?
What levels of subsidy is Town Council willing to consider?
BACKGROUND: Real estate in the Town of Vail remains largely out of the purchasing power
for most employees earning their income in Eagle County. To increase the affordable housing
opportunities for employees living in town, the Vail Town Council has purchased and master
planned what is commonly referred to as the Chamonix Development for deed restricted
employee housing. The Town of Vail has invested time, money and resources to bring the
Chamonix Development to fruition and now stands on the threshold of breaking ground.
Before moving forward a decision must be made on the Subsidy Policies. That decision point
will need to occur before the end of the first quarter of 2016.
ATTACHMENTS:
Staff Memorandum
PPT Presentation
1/5/2016
rowN ofvain
Memorandum
To: Vail Town Council
From: Community Development Department
Date: January 5, 2016
Subject: An Overview of Subsidy Policy Options
I. PURPOSE
Town staff was instructed to propose and present subsidy policy options for the
Chamonix Development for the Vail Town Council's review and consideration. The
purpose of this public hearing is for the Town Council to review the various options and
provide staff guidance on next steps in selecting a preferred subsidy policy alternative,
or provide feedback on the following:
What additional information does the Town Council need regarding the four
subsidy policies in order to effectively evaluate the options and select a
preferred approach?
What level of Income diversity does Town Council want to include in the
development?
What levels of subsidy is Town Council willing to consider?
II. INTRODUCTION
Real estate in the Town of Vail remains largely out of the purchasing power for most
employees earning their income in Eagle County. To increase the affordable housing
opportunities for employees living in town, the Vail Town Council has purchased and
master planned what is commonly referred to as the Chamonix Development for deed
restricted employee housing.
The Town Council must consider what, if any, subsidy it will require to ensure the units
are occupied by those residents.
In 2015, Town Council affirmed a number of goals for the Chamonix Development to
include:
• Optimize the use of the site for workforce for -sale housing (15 - 25 DU's per
acre)
1/5/2016
• Design a context sensitive design solution (design review guidelines)
• Ability to be phased over time (min. two phases)
• Deliver desirable, marketable and diverse types of housing products (duplexes;
one, two & bedroom flats; townhomes, etc.)
• Maximize the town's limited supply of financial resources
• Build responsibly given the existing site configuration, topography and natural
features of the site
• Develop a diversified cost/sales structure to respond to a wider range of buyers
(i.e., pricing structure based upon income)
In addition to these goals, the Master Plan also stated that the target group for the
Chamonix development was families. The target income group was determined to fall
within 60-120% of the Area Median Income {AMI) range for Eagle County, with a
possible inclusion of incomes up to 140% of AMI.
Staff was directed to prepare options for a subsidy policy to ensure the widest possible
range of buyers. To do this we had to take into consideration the "Affordability Gap":
The home purchase "affordability gap" (AG) is defined as the difference
between the price that the average household can afford to pay for a home and
the median price of housing on the market.
Another indication of the lack of affordability in a given community is determined
by calculating the Housing Affordability Index (HAI).
o The HAI measures whether or not a typical family could qualify for a
mortgage loan on a typical home.
o The typical family is defined as one earning the median family income as
reported by the U.S. Bureau of the Census.
o The prevailing mortgage interest rate is the effective rate on loans closed
on existing homes from the Federal Housing Finance Board.
o A value of 100 means that a family with the median income has exactly
enough income to qualify for a mortgage on a median -priced home,
assuming a 20 percent down payment.
o An increase in the HAI, then, shows that this family is more able to afford
the median priced home.
For example:
• The median price for a home in Vail proper jumped to $1.4 million, in the second
quarter of this year.
• The median income for a family of four for Eagle County for 2015 was $86,200
• The Affordability Index for Vail equals approximately 32
o Which means the typical family needs to earn more than three times their
current income to be able to afford the typical Free Market home in this
community.
• The corresponding affordability gap is:
o $1.4 million - $320,000* = $1.08 million
*The maximum price affordable to the typical family which was calculated for $86,200 in income
Town of Vail
Page 2
1/5/2016
III. SUBSIDY POLICY OPTIONS
The Town of Vail has invested time, money and resources to bring the Chamonix
Development to fruition and now stands on the threshold of breaking ground. Before
moving forward a decision must be made on the Subsidy Policies. That decision point
will need to occur before the end of the first quarter of 2016.
Option 1: Zero Subsidy
Key Points:
• Assumes that the Affordability Gap can be met when units are sold to recoup
total cost of development.
• Town of Vail recoups investment in site development and cost of construction.
• It is difficult to fill affordability gap, if cost control is the only method achieving
desired sales prices, due to the high cost of the land, infrastructure and vertical
construction.
• This policy doesn't take into account the construction cost differential in Vail
versus down valley.
• Less density means higher per unit costs equals less affordability.
• Vail Commons is an example of this approach:
o Town of Vail continues to own the land;
o There is a 99 -year Land Lease with the HOA;
o There were 53 condominium units built in the residential portion and sold
to qualified owners for the cost of development;
o Price -capped with a 3% cap on appreciation and a limit of 10% for allowed
capital improvements;
o The only subsidy into the deal was a long-term land lease on the property
at 99 years for the residential portion to be paid back by the corresponding
HOA, which is included in the fees on each unit.
o Two factors of deed restriction and price capping at the levels stated
above combined with the initial lower cost of construction created and
helped maintain affordability;
o These units always garner the maximum allowed appreciation price upon
resale.
Pros:
1. Town of Vail has the flexibility to make necessary changes to adjust development
parameters to increase absorption of units
2. Town of Vail assumes less financial and sales risk by recouping investment in
site development and construction cost;
3. Town of Vail maintains ownership of the land to help ensure affordability
Cons:
1. No subsidy leaves less room for pricing for a diversity of incomes
2. Affordability is diminished with prices based on cost, since land and construction
costs in Vail are so high
Town of Vail
Page 3
1/5/2016
3. Only way to address affordability is size and/or quality of units
4. Financial and political risk falls on town
5. Risk management in housing sales is not in purview of local government
Option 2: Limited Subsidies
Key Points:
• Assumes that the Affordability Gap can only begin to be met when units are sold
with a subsidy that is somewhere less than the total cost of development.
• Town of Vail does not recoup the cost of land or infrastructure improvements
donated.
• This policy begins to address the affordability gap for families;
o Does this level of subsidy address the desired levels of income for the
development?
• This policy acknowledges the high cost of land and infrastructure, then lets
vertical construction cost be the determining factor for affordability.
• The Red Sandstone Development is an example of this approach to pricing.
o The pricing for the units was determined on a square footage basis from
the total cost of construction divided by the total square footage and
assigned to each unit;
o The land was donated into the deal by both Joint Venture Partners and;
o A zero interest construction loan was made to the Developer to construct
the units at cost plus 6% (developer fee).
Pros:
1. Town of Vail has the flexibility to make necessary changes to adjust development
parameters to increase absorption of units
2. Prices set based on cost of vertical construction with a little more affordability
3. Pricing based on cost with a small subsidy leaves more room for diversity of
incomes
4. Town of Vail maintains ownership of the land to ensure affordability
Cons:
1. Town of Vail doesn't recoup land or infrastructure investment, thereby assumes a
little more financial and sales risk
2. Financial and political risk associated with increased subsidies
3. Cost of construction may still hamper the affordability of the units
4. Risk management in housing sales is not in purview of local government
Option 3: Include Free Market Units/Lots to Subsidize Project
Key Points:
• The sale of unrestricted Free Market Units/Lots brings additional subsidies to the
development.
Town of Vail
Page 4
1/5/2016
• Seek private sector development partner for equity investment and market
knowledge.
• Live/Work Market Units are deed restricted to residency only (RO) and/or
employment with fewer subsidies, brining additional revenue to the development.
• Affordable units would be restricted to those who have Full-time Employment in
Valley (30+ hours per week) and the units would have price appreciation caps.
• There is no example of this subsidy policy that was ever used in Vail. However,
the most recent Town of Frisco EHU Project Peak One is a good example:
o There were two basic subsidies by the Town - land under the development
and the infrastructure were donated;
o The mix of units and variety of sizes allowed diversity of income levels
■ Ranged from 950 sq. ft. Cottages to 4900 sq. ft. Single Family;
o A third subsidy to the project was the Live/Work Market Units for
homeowners work in Summit County but have no income or appreciation
limits;
■ These higher priced units were used to help offset the cost of the
affordable units.
Pros:
1. Town of Vail may recoup some investment through sale of free market units
2. Prices may be set based on cost with more affordability and diversity of incomes
due to increase in subsidies
3. Free Market units help to lower subsidies required from Town of Vail
4. Reduces financial risk to town with equity investment by private sector
5. Private sector experience to manage risk
Cons:
1. Town of Vail relinquishes control to developer
2. Private sector partner profit margin may conflict with affordability gap resulting
from cost of construction
3. Private sector partner could withdraw if financing gap increases during
implementation
4. Clear development agreement defining partner roles takes time
5. Town of Vail may not recoup initial investment in Land & Infrastructure
Option 4: Subsidies Based on Ability to Pay
Key Points:
• Need to determine range of incomes to be represented in the development.
• Need to calculate levels of subsidies required to make units affordable to families
at various income levels.
• The cost of construction is subsidized, so prices are set to meet the ability of the
families at a variety of AMI levels to afford the sales price.
• Costs of construction, unit size, or unit mix are not factors.
• There is no example of this subsidy policy that was ever used in Vail. However,
an Aspen Development, Burlingame offers some key insights to consider:
Town of Vail
Page 5
1/5/2016
o Aspen established a series of income categories that are used to
determine sale prices;
o Area Median Income (AMI) is used to define the categories;
o Size Standards are typically used to match households with available
homes, e.g. single -person HH with studio or one -bedroom
o Prices were set to meet affordability within categories of income;
o Presales were used to determine demand
Flexibility to change unit mix and size to meet demand was built
into sales/subsidy model
Initial estimates of upper income category demand were overly
optimistic
Actual demand tended towards the mid to lower end of the income
categories
o Significant funding was used to subsidize the project
Pros:
1. More families can afford to live in Vail
2. Affordability Gap to buy homes in Vail is reduced considerably
3. Prices set are not based on cost with much more affordability and diversity of
incomes possible
4. Maximizes benefit of investment across spectrum of households rather than
restricting access to higher income households
Cons:
1. Town of Vail assumes more financial and sales risk with additional subsidies
required.
2. Political risk falls on town for levels of subsidy.
3. May not attract families in higher target income ranges
III. STAFF RECOMMENDATION
The Community Development Department requests the Vail Town Council consider the
alternative subsidy policies for the Chamonix Development and provide direction on
next steps, or provide feedback on the following:
What additional information does the Town Council need regarding the four
subsidy policies in order to effectively evaluate the options and select a
preferred approach?
What level of Income diversity does Town Council want to include in the
development?
What levels of subsidy is Town Council willing to consider?
Town of Vail
Page 6
1/5/2016
Chamonix
"Nail's newest residential neighborhood for families."'
"...growing a thriving and balanced community"
Town of Vail I Community Development 1 1/5/16
1/5/2016
TOWN OF
0
VA
Purpose:
0
0
0
0
Background
Project Guidelines and Goals
Presentation of Subsidy Policy Options
—Town's Role
— Pros & Cons
Schedule
Town of Vail I Community Development 1/5/16
1/5/2016
0
rowN of va
Project Guidelines and Goals:
Optimize site for workforce for -sale housing (15 - 25 du's per acre)
Context Sensitive Design Solution
Phased Approach
Desirable, marketable and diverse housing products
Maximize limited financial resources
Build responsibly considering topography and natural features
Diversified cost/sales structure
Town of Vail I Community Development 1/5/16
- Vail Town Council, April 2015
1/5/2016
0
rowN of va
1. What additional information does the Town
Council need regarding the four subsidy policies
in order to effectively evaluate the options and
select a preferred approach?
2. What level
of
Income
diversity does Town
Council want
to
include
in the project?
3. What levels of subsidy is Town Council
willing to consider?
Town of Vail I Community Development 1/5/16
1/5/2016
0
rowN of va
Tolerance of Risk and Affordability?
Option 1 Option 2
Low or Zero Subsidy Limited Subsidies
Option 1
Low or Zero Subsidy
Option 2
Limited Subsidies
Town of Vail I Community Development 1/5/16
Option 3
Include Free
Market
Units/Lots to
Subsidize
Project
Option 3
Include Free
Market
Units/Lots to
Subsidize
Project
Option 4
Subsidies Set to
Meet Income Needs
Option 4
Subsidies Set to
Meet Income Needs
1/5/2016
0
rowN of va
Option 1: Zero Subsidy
Key Points:
• Assumes that the Affordability Gap can be met when units are sold
to recoup total cost of development
• Town of Vail recoups investment in site development and cost of
construction.
• It is difficult to fill affordability gap, if cost control is only method to
achieve pricing.
• Policy doesn't take into account the construction cost differential in
Vail versus down valley.
• Less density means higher per unit costs equals less affordability.
• Vail Commons is a close example of this approach
Town of Vail I Community Development 1/5/16
1/5/2016
0
rowN of va
Option 1: Pros & Cons
Pros:
• Town of Vail has the flexibility to make
necessary changes to adjust development
parameters to increase absoration of
units
• Town of Vail assumes less financial and
sales risk by recouping investment in site
development and construction cost;
• Town of Vail maintains ownership of the
land to help ensure affordability
0
Town of Vail I Community Development 1/5/16
1/5/2016 TOWN OF VAIL"'
Option 1: Pros & Cons
Cons:
• No subsidy leaves less room for pricing for
a diversity of incomes
• Affordability is diminished with prices
based on cost, since land and construction
costs in Vail are so high
• Only way to adjust affordability is size
and/or quality of units
• Financial and political risk falls on town
• Risk management in housing sales is
purview of local government
Town of Vail I Community Development 1/5/16
1/5/2016
not in
0
rowN of va
Option 2: Limited Subsidies
Key Points:
• Assumes Affordability Gap can begin to be met with units
sold at a subsidy less than the total cost of development.
• Town of Vail does not recoup the cost of land or
infrastructure improvements donated.
• Policy begins to address the affordability gap for families;
— Does this level of subsidy address the desired levels of
income for the development?
• Policy acknowledges the high cost of land and
infrastructure, lets vertical construction cost be the
determining factor for affordability.
• The Red Sandstone Development is an example of this
approach to pricing. 0
Town of Vail I Community Development 1/5/16
1/5/2016 TOWN OF VAIL"'
Option.2: Pros & Cons
Pros:
• Town of Vail has the flexibility to make necessary changes to
adjust development parameters to increase absorption of units
• Prices set based on cost of vertical construction with a little
more affordability
• Pricing based on cost with a small subsidy leaves more room for
diversity of incomes
• Town of Vail maintains ownership of the land to ensure
affordability
Cons:
• Town of Vail doesn't recoup land or infrastructure investment,
thereby assumes a little more financial and sales risk
• Financial and political risk associated with increased subsidies
• Construction Cost may still hamper the affordability of the units
• Risk management in housing sales is not in purview of local
government
Town of Vail I Community Development 1/5/16
1/5/2016 TOWN OF VAIL"'
Option 3: Include Free Market Units/Lots to
Subsidize Project
Key Points:
• The sale of unrestricted Free Market Units/Lots brings
additional subsidies to the development.
• Seek private sector development partner for equity
investment and market knowledge.
• Live/Work Market Units are deed restricted to residency only
(RO) and/or employment with fewer subsidies, brining
additional revenue to the development.
• Affordable units would be restricted to those who have Full-
time Employment in Valley (30+ hours per week) and the units
would have price appreciation caps.
• There is no example of this pricing strategy that was ever used
in Vail. However, the most recent Town of Frisco EHU Project
Peak One is a good example
Town of Vail I Community Development 1/5/16 1/5/2016 TOWN OF VAIL"
Option 3: Pros & Cons
Pros:
• Town of Vail may recoup some investment
through sale of free market units
• Prices may be set based on cost with more
affordability and diversity of incomes due to
increase in subsidies
• Free Market units help to lower subsidies
required from Town of Vail
• Reduces financial risk to town with equity
investment by private sector
• Private sector experience to manage risk 0
Town of Vail I Community Development 1/5/16 1/5/2016 TOWN OF VAIL
Option 3: Pros & Cons
Cons:
• Town of Vail relinquishes control to developer
• Private sector partner profit margin may conflict with
affordability gap resulting from cost of construction
• Private sector partner could withdraw if financing
gap increases during implementation
• Clear development agreement defining partner roles
takes time
• Town of Vail may not recoup initial investment in
Land &Infrastructure
Town of Vail I Community Development 1/5/16
1/5/2016
0
rowN of va
Option 4: Subsidies Based on Ability to Pay
Key Points:
• Need to determine range of incomes to be represented
in the development.
• Need to calculate levels of subsidies required to make
units affordable to families at various income levels.
• The cost of construction is subsidized, so prices are set to
meet the ability of the families at a variety of AMI levels
to afford the sales price.
• Costs of construction, unit size, or unit mix are not
factors.
• No example of this subsidy policy was ever used in Vail.
An Aspen project, Burlingame is a good example.
Town of Vail I Community Development 1/5/16 1/5/2016 TOWN OF VAIL"
Option 4: Pros & Cons
Pros:
• More families can afford to live in Vail
• Affordability Gap to buy homes in Vail is reduced
considerably
• Prices set are not based on cost with much more
affordability and diversity of incomes possible
• Maximizes benefit of investment across spectrum of
households rather than restricting access to higher
income households
Town of Vail I Community Development 1/5/16
1/5/2016
0
rowN of va
Option.4: Pros & Cons
Cons:
• Town of Vail assumes more financial and
sales risk with additional subsidies required.
• Political risk falls on town for levels of
subsidy.
• May not attract families in higher target
income ranges
Town of Vail I Community Development 1/5/16
1/5/2016
0
rowN of va
Key Considerations
Option 1 -Zero Subsidy:
• Recoup Investment, Affordability Gap, Cost Differential,
Size/Quality of Units
• Less Subsidy = Less Affordable
• Option 2 - Limited Subsidies:
• Doesn't Recoup 100%, Some Affordability, Vertical
Construction Cost Determining Factor
• Some Subsidy = Some Affordability
Option 3 - Include Free Market Units/Lots to Subsidize Project:
• May Recoup More, Additional Subsidies, More Affordable
• More Subsidy = More Affordable
Option 4 - Subsidies Based on Ability to Pay
• Higher Investment, Affordability Goals, Most Financial Risk
• Most Subsidy = Most Affordable
Town of Vail I Community Development 1/5/16 1/5/2016 TOWN OF VAIL"
Tolerance of Risk and Affordability?
Option 1
Zero Subsidy
Option 1
Zero Subsidy
Option 2
Limited Subsidies
Option 2
Limited Subsidies
Town of Vail I Community Development 1/5/16
Option 3
Include Free
Market
Units/Lots to
Subsidize
Project
Option 3
Include Free
Market
Units/Lots to
Subsidize
Project
Option 4
Subsidies Based
Upon Ability to Pay
Option 4
Subsidies Based
Upon Ability to Pay
1/5/2016
0
rowN of va
1. What additional information does the Town
Council need regarding the four subsidy policies
in order to effectively evaluate the options and
select a preferred approach?
2. What level
of
Income
diversity does Town
Council want
to
include
in the project?
3. What levels of subsidy is Town Council
willing to consider?
Town of Vail I Community Development 1/5/16
1/5/2016
0
rowN of va
Pending Policy Decisions:
LJ Development Approach (12/15 & 1/19)
U Funding Options (1/5 & 2/2)
U Target Market (Special Meeting)
LJ Subsidy Policy (1/5 & 2/2)
LJ Cost/Pricing Strategy (1/5 & 1/19)
LJ Deed Restriction Policy (2/2 & 2/16)
U Final Project Proposal (3/15)
LJ Construction Phases (4/19)
LJ Phase 1 Infrastructure Contract Award (1/19)
Town of Vail I Community Developments 1/5/16 1/5/2016 TOWN OF VA
►owx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: Information Update:
1) November Sales Tax Report
2) Revenue Highlights
3) Random Acts of Kindness Program
ATTACHMENTS:
2015 November Sales Tax Collections
January 2016 Revenue Highlights
Random Acts of Kindness Program
1/5/2016
MEMORANDUM
December 28, 2015
To: Vail Town Council
Stan Zemler
Kathleen Halloran
From: Sally Lorton
Re: November Sales Tax
estimate Vail will collect another $58,000 in November sales tax to bring
collections to $981,567. If so, November will be down 3.4% or $34,490 from
budget and up 2.0% or $19,223 from November 2014. Year to date would be up
2.3% or $474,545 from budget and up 5.6% or $1,118,330 from 2014.
1/5/2016
Month
2005
2006
2007
2008
2009
Town of Vail
Sales Tax Worksheet
12/28/2015
2010 2011 2012
2013
2014
Budget
2015
Collections
Budget
Variance
% Change
from
2014
% Change
from
Budget
January
2,275,967
2,597,985
2,783,306
2,976,655
2,619,673
2,564,383
2,795,688
2,855,524
3,145,620
3,483,245
3,525,333
3,695,800
170,467
6.10%
4.84%
February
2,429,377
2,527,130
2,718,643
3,071,615
2,588,889
2,577,360
2,803,136
2,994,580
3,267,351
3,477,419
3,620,104
3,592,949
(27,155)
3.32%
-0.75%
March
2,785,101
2,852,954
2,986,446
3,327,304
2,504,567
2,685,004
3,143,418
3,185,859
3,650,157
3,788,185
3,949,005
4,052,963
103,958
6.99%
2.63%
April
915,554
1,280,324
1,330,740
1,098,918
1,235,941
1,156,934
1,191,690
1,183,087
1,069,186
1,280,641
1,313,158
1,370,269
57,111
7.00%
4.35%
May
458,770
449,283
545,874
622,103
516,150
421,925
473,292
487,739
563,602
607,729
616,645
583,794
(32,851)
-3.94%
-5.33%
June
834,913
805,362
953,017
918,061
717,233
873,765
895,951
963,143
1,023,801
1,153,247
1,167,182
1,241,741
74,559
7.67%
6.39%
July
1,166,183
1,255,243
1,265,781
1,397,842
1,121,860
1,228,767
1,481,329
1,573,499
1,654,161
1,829,102
1,879,577
1,937,034
57,457
5.90%
3.06%
August
993,985
1,055,614
1,162,746
1,349,795
1,068,391
1,147,352
1,310,471
1,380,710
1,507,048
1,674,813
1,695,885
1,701,538
5,653
1.60%
0.33%
September
795,807
832,549
908,318
834,569
753,754
761,425
889,945
978,037
994,135
1,054,015
1,124,778
1,232,176
107,398
16.90%
9.55%
October
566,173
614,396
688,519
662,767
581,033
594,362
623,420
644,577
755,133
752,295
799,096
791,534
(7,562)
5.22%
-0.95%
November
713,117
799,582
747,877
719,109
651,873
701,075
788,430
825,873
947,627
962,344
1,016,057
923,567
(92,490)
-4.03%
-9.10%
Total
13,934,947
15,070,422
16,091,267
16,978,738
14,359,364
14,712,352
16,396,770
17,072,628
18,577,821
20,063,035
20,706,820
21,123,365
416,545
5.28%
2.01%
December
2,549,032
2,771,258
2,821,871
2,652,628
2,553,974
2,963,763
3,184,645
2,973,826
3,422,178
3,818,096
3,779,180
Total
16,483,979
17,841,680
18,913,138
19,631,366
16,913,338
17,676,115
19,581,415 20,046,454
21,999,999
23,881,131
24,486,000
1/5/2016
TOWN OF VAIL
UPDATED REVENUE HIGHLIGHTS
January 2, 2016
Sales Tax
Upon receipt of all sales tax returns, November collections are estimated to be
$981,567 up 2.0% from last year and down 3.4% compared to budget. Year to
date collections of $21,181,365 are up 5.6% from the prior year and up 2.3%
from budget. Inflation as measured by the consumer price index was up 0.5% for
November. The annual budget totals $24.5 million.
Real Estate Transfer Tax (RETT)
RETT collections through December 28 total $6,042,641 down 11.8% from this
time last year. 2014 annual collections totaled $6,849,449, a record year since
the peak in 2008. The 2015 amended budget of $6,190,000 is a 9.6% reduction
from prior year actuals.
Construction Use Tax
Use Tax collections through December 23 total $2,223,051 down 1.4%
compared to $2,254,400 from this time last year. The annual budget totals $1.8
million.
Summary
Across all funds, year-to-date total revenue of $62.8 million is up 4.7% from the
amended budget and up 7.3% from prior year, mainly due to increases in sales
tax and construction related fees.
1/5/2016
Patty McKenny
From: Aryn Schlichting
Sent: Thursday, December 17, 2015 9:21 AM
To: Dave Chapin; Dick Cleveland; Greg Moffet; Jen Mason; Jenn Bruno; Kevin Foley; Kim
Langmaid; Patty McKenny; Stan Zemler; Suzanne Silverthorn; Tammy Nagel
Subject: Council Members: Join us for Random Acts of Kindness
Attachments: Program Details - Random Acts of Kindness .pdf
Dear council members,
As you may have heard, we are launching a new program called Random Acts of Kindness as a fun way encourage &
empower our employees to interact with guests. Each employee will have cards to hand out to guests that offer a free
cup of coffee/hot chocolate to a local establishment. Please see the attached program details. We would love to have
you participate in the program as well!
How do you participate? Your RAK (random acts of kindness) cards will be available in your mailbox/folder (by Tammy's
desk) on Friday Dec 18th. These cards will be replenished each month and placed with your paycheck. You may choose
to give them out to guests at anytime or wait for the special "RAK" days when many Town of Vail office employees will
be hitting the village to surprise and delight our guests with a card for free hot drink!
Please let myself of Suzanne know if you have any questions.
Thank you!
Aryn Schlichting
HR Professional / Recruiter
Human Resources
TOWN OF VAIL
970.479.2118
aschlichtina(c)vailaov.com
vailgov.com
twitter.com/vailgov
®Y t
4��41
Follow us on Linked In...
1/5/2016
RANDOM � Program Details
ACTS OF 1
Each department will receive a stack cards, offering a free hot
KINDNESS drink to a guest of their choice. Cards will be distributed monthly
with paychecks (2-3 cards per employee). The first will be
available from your supervisor on Dec 18.
Groups wishing to participate on scheduled days can join us on
the following dates:
Wednesday, Dec 23rd (distributed on 12/18)
Thursday, Jan 21st (distributed on 1/15)
Wednesday, Feb 17th (distributed on 2/12)
Saturday, Mar 12th (distributed on 3/11)
Monday, Apr 4th (distributed 3/25)
2 How do I participate?
Office employees will be encouraged to get out of the office on RAK days, where others may
choose to give out their cards over the course of the month. Interested in joining the
environmental deptartment hand out reusable bags on Dec 23rd? Contact Mark,
environmental coordinator, at Mhoblitzell c@vailgov com.
With these cards we encourage you to be on the look out for these three types of situations...
Reward You notice a guest holding the door open for another guest, or picking up trash,
recycling, and carpooling.
Surprise & Totally random! Maybe you decide the next person who walks across the
Delight bridge, or the next person who walks into the library. You just want to "make
someone's' day„.
Recovery Recovery — guest is having a bad day. Crying kids, lost car, pass is closed.
This does not replace current standard procedures of helping a guest.
Simple steps to handing out the card
Introduce Name and where you work.
Explain How is your trip so far? We hope to make it a little better by offering you a
warm drink!
Liste n If they ask for advice. Follow up.
Thank Thank the guest for visiting Vail and invite them back!
Share! Tell us your story by completing a Random Act of Kindness form (attached)
and emailing to kindness c@vailgov.com or dropping it at HR. Winners will be
selected at random each month for a prize.
1/5/2016
Patty McKenny
From: Aryn Schlichting
Sent: Wednesday, December 23, 2015 8:14 AM
To: Everyone
Subject: TODAY: Random Acts of Kindness (make someone smile)
Attachments: Random Acts of Kindness Form - Dec 15.pdf
Today is a Random Acts of Kindness day! Take a minute to put a smile on a guests face by offering them a FREE hot
drink. We've heard the kids are going crazy over the hot chocolates0
Please remember to share your story with us! See attached.
Have a happy & safe holidays — from the RAK team
Aryn Schlichting
HR Professional / Recruiter
Human Resources
0-
TOWN Of VAIL
970.479.2118
aschlichtina5..vailoov.com
vailaov.com
twitter.com/vailgov
Follow us on Linked In...
1/5/2016
Employee Name:
RANDOM Department:
ACTS OF Date:
KINDNESS Cards will be distributed monthly to your department.
Groups wishing to participate on scheduled days can join us
on the following dates:
Wednesday, Dec 23rd (distributed on 12/18)
Thursday, Jan 21st (distributed on 1/15)
Wednesday, Feb 17th (distributed on 2/12)
Saturday, Mar 12th (distributed on 3/11)
Monday, Apr 4th (distributed 3125)
We want to hear from you! Share your Random Acts of Kindness story in at least tMW
categories below to be eligible for the monthly participation raffle.
Reward You notice a guest doing a good deed (ex. holding the door open for
another guest, or picking up trash, recycling, and carpooling).
Guest: Date:
Story:
2 Surprise & Select a guest at random! Maybe you decide the next person who walks
delight across the bridge, or the next person who walks into the library. You just
want to umake someone's day".
Guest:
Story:
Date:
3 Recovery You see a guest having a bad day (ex. crying kids, lost car, pass is closed).
This does not replace current standard procedures of helping a guest.
Guest:
Story:
Date:
16
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: Matters from Mayor, Council and Committee Reports
1/5/2016
Towx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss
the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice
on specific legal questions; and to determine positions, develop a strategy and instruct
negotiators, Regarding: City Market Land Lease
PRESENTER(S): Matt Mire, Town Attorney
1/5/2016
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: Council will recess the meeting until 6:00 pm
1/5/2016
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: Citizen Participation begins at 6:00 pm
1/5/2016
►owx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: Consent Agenda
1) Minutes from December 1, 2015 meeting
2) Minutes from December 15, 2015 meeting
3) Resolution No. 1, Series of 2016, a Resolution Approving the Amendment to the
Development Agreement Between the Town of Vail and Lion's Ridge Apartment Homes, LLC;
and Setting Forth Details in Regard Thereto
ATTACHMENTS:
Minutes from December 1, 2015 meeting
Minutes from December 15, 2015 meeting
Resolution No. 1, Series of 2016
1/5/2016
Vail Town Council Meeting Minutes
Tuesday, December 1, 2015
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Dave Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Dick Cleveland
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Staff members present: Stan Zemler
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
The first item of business was Citizen Participation with comments as follows:
Michael Letourneau, representing Solar Crest Condominium Association, presented some
information about a recent situation between the Association and Town of Vail Community
Development Department related to a "red tag" issed them because of a dumpster on town
owned property. He noted they have been trying to comply with the recycling regulations to
construct a new dumpster. After some discussion, it was noted town staff would work with
the Association in an effort to ensure the appropriate process and compliance with the
matter would result.
Taylor Gardarian, Eagle County resident, presented additional information about his topic of
the axiom of time related to his non profit organization Open Source. Mayor Chapin noted
the topic did not come under appropriate town business.
The second item of business was Proclamation No. 7, Series of 2015, Proclamation Declaring
December 11, 2015 as "WhoVail Day". Jenn Bruno, Town Council, read the proclamation for
the audience. Moffet moved to approve Proclamation No. 7 with a second by Foley and it was
passed unanimously (7-0).
The third item of business was the appointment of the Municipal Judge. Mayor Chapin noted
the Town Charter (7.2) and Municipal Code (1-9- 6) address the appointment of a municipal
judge for a two year term. Moffet moved to appoint Buck Allen to a two year term as Vail's
Municipal Judge with the term to expire November 2017. Bruno seconded the motion and it
passed unanimously (7-0). Judge Allen noted he has served 36 years with the Town of Vail.
The fourth item of business was the Consent Agenda as follows:
1) Minutes from November 3, 2015 meeting
Moffet moved to approve the minutes; Bruno seconded the motion and it was approved by
those attending the meeting on that date (Bruno, Chapin, and Moffet — aye; Cleveland, Foley,
Langmaid, and Mason abstained).
Town Council Meeting Minutes of December 1, 2015
Page 1
1/5/2016
2) Minutes from November 17, 2015 meeting
Cleveland moved to approve the minutes; Moffet seconded the motion and it passed
unanimously (7-0).
The fifth item on the agenda was the Town Manager's Report at which time there was mention
of the Birds of Prey event happening in Beaver Creek this upcoming weekend. He also
reported on the Gore Creek matter indicating the town would host a debrief of the matter with
several private and public parties that week in order to follow up on details of what transpired
and how to mitigate any further issues.
The sixth item of business was a presentation by the Commission on Special Events with their
(CSE) proposed funding allocations for 2016 Cultural, Recreational and Community Events and
Education and Enrichment Programming. Barry Davis, Chairman, requested the Town Council
approve the proposed funding allocations for the 2016 Cultural, Recreational and Community
Events and the Educational and Enrichment Programming. They did share their support for a
learning and multi -cultural facility for Vail. Chapin noted how far the Commission has come on
developing the objectives and metrics of measuring the success of the events. After the
presentation, there was a brief discussion about the fact that the Town Council was not required
to approve the CSE budget, but rather the code indicates council members would "call up" and
review funding allocations or CSE decisions if there were any questions or concerns. In
summary, there was no need for any action but rather the process was one that is informational
only. It was noted staff will continue to research and present the CSE with fresh ideas for
events as well they continue to evaluate the calendar and when new opportunities might be
scheduled, although it was noted a busy schedule already exists. Town Council thanked the
Commission for their work and efforts with the event planning. There was a special thanks to
Rayla Kundolf for her eight years of service with CSE.
The seventh item on the agenda was second reading of Ordinance No. 16, Series 2015, an
Ordinance providing for the levy assessment and collection of town property taxes due for the
2015 tax year and payable in the 2016 fiscal year as presented by Kathleen Halloran, Finance
Director. The town is required by Colorado state law to certify the mil levy by December 15 of
each year. Moffet moved to approve Ordinance No. 16 and Bruno seconded the motion.
Chapin noted there was an update with the ordinance made related to using the most current
assessed valuation number. There were no public comments on the ordinance. The motion
passed (7-0).
The eighth item on the agenda was first reading of Ordinance No. 17, Series 2015 an
Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund,
Real Estate Transfer Tax Fund, and Timber Ridge Enterprise Fund. Several budget highlights
were presented and in summary it was noted that across all funds, the supplemental budget request
would adjust the budget to reflect $119,501 of additional revenue and proposes an increase of $360,252
to expenditures.
General Fund
Budgeted revenue adjusted by an increase of $106,962 which is directly offset by expenditures,
corresponding expenditures outlined in budget memo. Adjustments to the General Fund 2015
budget result in a net decrease of $53.8K, with a resulting fund balance of $18.9 million by the
end of 2015, or 54% of annual revenues.
Town Council Meeting Minutes of December 1, 2015
Page 2
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Capital Projects Fund
Budgeted revenue decreased by a total of $26,801 and includes a decrease in reimbursement
from the Vail Reinvestment Authority by $80,548 to coincide with the project budgets that were
adjusted earlier in the year offset by revenue increases of $53,747. The increased revenues
are all reimbursements for expenditures, details outlined in the packet memo. The proposed
budget adjustments will result in an estimated fund balance of $20.9 million by the end of 2015.
Real Estate Transfer Tax (RETT) Fund
Budgeted revenues reduced by a total of $26,810 which includes a $50K reduction in
reimbursement from Vail Reinvestment Authority. This is related to council's decision to not
move forward with a skate park snowmelt system previously budgeted. In addition, revenues
will increase by $23,109 (with corresponding expenditure) for a recycling reimbursement from
Eagle County. New projects or increases were outlined in the packet memo. The proposed
budget adjustments result in an estimated fund balance of $4.4 million by the end of 2015.
Timber Ridge Enterprise Fund
Budgeted revenue will be increased by a total of $66K from increased projections in rental
income mainly due to no vacancies during the year. Staff is also requesting to supplement 2015
expenses by a total of $49,994. Expenditure adjustments were detailed in the packet memo.
The proposed budget adjustments result in an estimated fund balance of $717K by the end of
2015.
Foley requested a review of transit ridership and personnel costs be made related to the
increased service provided to Ford Park; Mason noted the increased service showed full buses
once they arrived at the park. Moffet asked about the VRA reimbursement and it was noted the
impact was just the reconciliation and transfers across funds. Moffet moved to approve
Ordinance No. 17, Series of 2015 on first reading, the third and final 2015 budget supplemental;
Bruno seconded the motion. There were no public comments made. The motion passed (7-0).
The ninth item of business on the agenda was the review of the Evergreen Lodge at Vail
Master Plan Amendment as presented by George Ruther, Director of Community Development.
Chapin noted this item would be conducted as a Public Hearing with the Vail Town Council in
order to present the Town of Vail Planning and Environmental Commission's recommendation
of approval of the proposed amendment to the Lionshead Redevelopment Master Plan to the
Detailed Plan Recommendations for the Evergreen Lodge at Vail.
Council member Cleveland disclosed his role of serving on the Vail Valley Medical Center
Board. Town Attorney Mire noted there was not a conflict of interest with this disclosure per the
town charter and it was not necessary for Cleveland to recuse himself from the discussion. He
also informed the council there would be an outline of steps to the evening's public hearing
process and that the council would be asked to continue the topic to the next meeting. Ruther
presented some background and noted the applicant, Evergreen Lodge at Vail, is proposing
amendments to the detailed plan recommendation prescribed for the Evergreen Lodge at Vail in
the Lionshead Redevelopment Master Plan, specifically Chapter 5 of the plan. Such
amendments were reviewed in accordance with the provisions prescribed in Section 2.8 of the
plan. He reminded council and the audience that this was not a review of the development
application as this process would occur after the master plan was amended. He noted PEC
served in an advisory role in making recommendations about the application.
He presented the four purposes of the amendments as follows:
Town Council Meeting Minutes of December 1, 2015 Page 3
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1. Clearly identify and articulate the desired outcomes of a future redevelopment of the
Evergreen Lodge at Vail,
2. Remove language from the Master Plan which is no longer relevant or applicable,
3. Respond to changes in conditions as a result of the land exchange with Vail Valley Medical
Center, and
4. Establish predictability within the review process by providing detailed site specific
recommendations for redevelopment if the Evergreen Lodge at Vail site.
Dominic Mauriello, Mauriello and Associates, representing the applicant, presented the
application which outlined the proposed Evergreen modifications to the master plan. There
were slides showing some of the application highlights, such as the current sites, photos of 1)
the property, 2) middle creek, and 3) pedestrian path, the parcel ownership (VVMC, Evergreen
owners, Town), review of the land trade that would occur with VVMC, a preview of the
development concept with information about the current number of rooms and proposed number
of rooms, what happens with landscaping, parking and circulation, building configurations, and
South Frontage Road improvements with the construction of a roundabout. He then reviewed
the Master Plan Sections and specific suggested changes in the plan pertaining to the topics
listed above.
Council comments were given about topics as follows:
✓ Support to review environmental studies completed that addressed the project's impacts on
the stream tract, noting this project would create increased shading of the stream.
✓ Review of future uses and opportunities with public access in that particular neighborhood
and Dobson Ice Arena.
✓ Discussion about creating appropriate access between VVMC and this property that would
enhance the connection.
✓ Continued review of the location of the helipad and neighborhood impacts.
Mauriello noted they continue to review the project relative to some of these topics. Mayor
Chapin opened the hearing for public input at this time; he noted that comments were to be
directed to the Vail Town Council only.
Tom Braun, representing VVMC, informed council the land exchange was moving forward
and noted some specific sections where he has some suggestions for language changes,
page 6.
Mery Lapin, 232 W. Meadow Drive, suggested several changes, as follows: 1) change
stream setback to be 30 ft. from the high water mark resulting in increased stream
protections, 2) include multiple condo associations as stand alone, 3) Vail should continue to
own Lot 10, 4) review again the traffic on Meadow Drive and helipad location.
Jim Lamont, Vail Homeowners Association, encourage them to preserve municipal site
redevelopment opportunities, increase parking with another deck at Lionshead Structure,
explore future civic facility in the neighborhood.
Ruther submitted some final comments as follows: 1) he requested a continuation on the public
hearing until the next meeting, 2) he reminded them the amendments were recommended by
PEC, 3) he noted staff would continue to work with the all interested parties, VVMC and
neighborhood residents, 4) staff would return at the next meeting with a resolution for
consideration that would outline with the proposed plan amendments. There was interest from
Town Council Meeting Minutes of December 1, 2015
Page 4
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several council members for further review of the town's ordinances related to the
environmental protection of the stream and related setbacks as well as a review of current
residential density requirements. Chapin noted the great collaboration and cooperation taking
place between the stakeholders on this project.
Moffet moved to continue the public hearing and discussion on the Evergreen Lodge at Vail
Master Plan Amendment to the December 15, 2015 regular council meeting; Cleveland
seconded the motion and it passed (7-0).
The tenth item on the agenda was adjournment. There being no further business to come
before the council, Foley moved to adjourn the meeting and Moffet seconded the motion which
passed (7-0) and the meeting adjourned at 9:30 p.m.
Respectfully Submitted,
Attest:
Dave Chapin, Mayor
Patty McKenny, Town Clerk
Town Council Meeting Minutes of December 1, 2015
Page 5
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Vail Town Council Meeting Minutes
Tuesday, December 15, 2015
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Dave Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Dick Cleveland
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Staff members present: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
The first item of business was Citizen Participation.
Two representatives from the Vail Commons' housing complex addressed the Town Council
with a request to consider allowing the Association to defer its land lease payments to the
town in order to use the monies to fund a reserve account which would pay for future capital
projects. The Town manager noted staff is currently reviewing the terms of the lease and
the request and would return with more information at one of the January meetings.
Karl Fauland, resident of Geneva Drive, thanked town staff for efforts to clean up their
neighborhood.
The second item on the agenda was the Town Manager's Report; there were no updates
presented.
The third item of business was the appointment of new members to the Commission on Special
Events; it was noted seven applicants were interviewed during the work session. Bruno moved
to appoint Kim Newbury Rediker, Mark Christie, and Sheena Richardson to the CSE for two
year terms. Moffet seconded the motion and it passed (7-0).
The fourth item of business was the appointment of one new member to PEC to serve the term
vacated by newly elected council member Dick Cleveland. Two interviews were conducted
during the work session. Bruno moved to appoint Ludwig Kurz to PEC to serve the term ending
March 31, 2016. Cleveland seconded the motion and it passed (7-0).
The fifth item on the agenda was a presentation by Ian Warda, Director of Burton Events, with
an update about the Burton US Open Snowboard Championships to be held February 29
through March 5. There were also some introductions of new team members responsible for
the production and operation of the upcoming event. There were some questions from town
council members about the following items, 1) Burton programming related to environmental
sustainability, 2) status of sponsorships and partners, 3) what kinds of event improvements
Town Council Meeting Minutes of December 15, 2015 Page 1
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would be sought, 4) eligibility and qualification requirements, 5) the impacts from the town and
need for Vail Resorts, Inc. in constructing and providing the infrastructure, 6) and the town's
request for a complete and detailed after event report. It was noted the town fully supports the
event with its production support and funding levels.
The sixth item on the agenda was second reading of Ordinance No. 17, Series 2015 an
Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund,
Real Estate Transfer Tax Fund, and Timber Ridge Enterprise Fund as presented by Carlie
Smith, Budget Analyst. Zemler asked for input about the possibility of including a photovoltaic
system with the remodel of the Golf and Nordic Clubhouse project as funding would need to be
included in the first 2016 supplemental budget ordinance. There was unanimous support for
researching this kind of installation and associated costs. Moffet moved to approve Ordinance
No. 17; Foley seconded the motion. There was not public input on the ordinance. The motion
passed (7-0).
The seventh item on the agenda was Resolution No. 38, Series of 2015, a Resolution
amending the Lionshead Redevelopment Master Plan to amend detailed plan recommendations
for future development on the Evergreen at Vail development site, as prescribed in Chapter 5 of
the Lionshead Redevelopment Master Plan, and setting forth details in regard thereto, as
presented by George Ruther, Director of Community Development. Mayor Chapin noted the
public hearing was continued from the last meeting and he opened the hearing at this time.
Ruther addressed the resolution which depicts the amendments specifically addressed in
Chapter 5, (including changes in 5.19.1 through 5.19.9) and he also spoke about Chapter 4 as it
pertains to all of Lionshead relevant to such topics as the lodging hub, the connection to Vail
Village, north -south orientation of buildings, loading and delivery, etc. He reviewed each of the
objectives as addressed with amendments and noted the numerous community benefits that
would result with revising the Master Plan. He spoke about the history of the master plan, the
number of times it has been updated over the years, and how the Evergreen Lodge was added
in 2005 and rezoned. There was a preview of the upcoming process as it related to the
amendment review, the rezoning/subdivision and the development review which would be
completed by both PEC and DRB. And finally, he recognized public input received from 1) Vail
International Condominiums, a letter requesting further communication with the town to address
their concerns and issues with the proposed amendments, and 3) Gwen Scalpello, a letter
requesting the removal of language that references allowing a portion of Lot 10 to be used as
potential mitigation for roundabout impacts to the Evergreen property.
Dominic Mauriello, representing the applicant, also presented some slides addressing their
perspective on the proposed amendments; he noted there were unanimous approvals of the
amendments by PEC. He provided details about the property as it stands today and what would
be proposed for the future, with a review of hotel rooms, condo units, food and beverage,
meeting rooms, parking, etc. His listing of overall community benefits included the following:
✓ Release of covenants held by Evergreen on VVMC property
✓ Allows well over 100K sq. ft. of future expansion to VVMC main campus
✓ Addresses issues and impacts related to helipad and flight path over Evergreen Lodge
✓ Provides for north -south building orientation (goal of master plan)
✓ Allows for land trade
✓ Allows north -south pedestrian corridor through the property
✓ Reflects TOV proposed roundabout which impacts Evergreen property
✓ Requires protection and enhancement of Middle Creek corridor
Town Council Meeting Minutes of December 15, 2015 Page 2
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✓ Accommodates new TOV roundabout
✓ Prohibits vehicular access from W. Meadow Drive
He also addressed and reviewed the "live beds" policy, the specific comments heard from the
last public meeting, and provided a more thorough review of the impacts to Middle Creek by the
proposed development, specifically comments about the 1) need for more set backs from the
creek and 2) too much shading of Middle Creek. The applicant's perspective on these items
was shared, and in summary, it was noted that an increase in creek setback was not
"reasonable" because if affected the current development rights significantly; there were
suggestions about other ways to address stream health. And, Mauriello noted the results of a
"sun shade analyses" which showed the creek would be shaded during the day regardless of
the buildings at a height of 4 or 8 stories in height. The comments from both Vail resident
Scalpello and Vail International were addressed as he noted the language about Lot 10 was not
binding in any way and they were willing to take into consideration the VI concerns about inside
loading & delivery but would wait to proceed through the development review process before
addressing the other concerns identified, i.e. stepping back and articulation of the building
structure from the west. In closing, he requested a "vote yes" on the amendments in light of
WMC and community benefits overall.
Chapin opened the public hearing and input was received as follows:
Tom Braun and Jim Wear, representing WMC, requested the council vote "yes" on the
resolution as their concerns have been addressed.
Rick Pylman, representing Vail International, expressed concern about the absence of an
adjacent property notification and the concerns the association has with the proposed
development, related to 1) loading and delivery, and 2) the building orientation. He
requested more time allowing them a chance to review and resolve the issues.
Heidi Hansen, Vail International resident, expressed their need for more time to work with
attorneys and stakeholders about several issues.
Mery Lapin, 232 W. Meadow Drive, expressed concerns as well, noting the following;
1) need to change the notification requirements to include broader range of neighborhoods
when master plan amendments are being considered, 2) preferences for Middle Creek set
backs, 3) concern with language related to trading or selling town owned Lot 10, . He
requested the council delay the vote for two months allowing for more time for negotiations
to occur which may resolve some of these concerns and issues, as there is a need to
thoroughly understand the impacts and implications of the plan amendments.
Jim Lamont, Vail Homeowners Association, suggested the notification requirements be
changed to include all adjacent neighbors.
Mayor Chapin thanked the public for the comments and closed this part of the hearing. There
were brief closing remarks made by the applicant, Mauriello, who spoke about the upcoming
development process and their willingness to continue to work with stakeholders, as well as the
Director of Community Development, who clarified a few of the plan section changes made from
the last meeting as a result of public input. There were some comments made by town council
members related to Lot 10, the impacts to Middle Creek and need to continue a review of the
area's riparian corridor, and suggestions made to the size of meeting/conference rooms.
Town Council Meeting Minutes of December 15, 2015 Page 3
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Foley moved to table Resolution No. 38 and continue the public hearing until January 5, 2016.
Langmaid seconded the motion and it passed (4-3; Chapin, Foley, Langmaid, Mason — yes;
Bruno, Cleveland, Moffet — no). The Town Attorney reminded the members that no discussion
about this matter should be held outside the hearing.
The eighth item on the agenda was Resolution No. 37, Series of 2015, a Resolution allowing
for an administrative extension to the approval for the Cornerstone Residences Approved
Development Plan which is set to expire June 1, 2016, and setting forth details in regard
thereto, as presented by George Ruther, Director of Community Development. It was noted on
that on February 16, 2010, the Vail Town Council adopted Resolution No. 6, Series of 2010,
which allowed for the administrative approval of an eighteen (18) month extension of the
approved development plan for four projects. On March 6, 2012, the Vail Town Council adopted
Resolution No. 13, Series of 2012, which allowed for an administrative approval of the approved
development plans for four projects to June 1, 2015. On February 17, 2015, the Vail Town
Council adopted Resolution No. 5, Series of 2015, which allowed for a one-year administrative
extension to the lapse of approval for the Cornerstone Residences Approved Development
Plan. This approval is set to lapse on June 1, 2016. He noted the recession was the cause for
the delay of the project and their recommendation for approval of one more year as an
extension. They are still required to meet all of their obligations including the employee housing
requirement. Moffet moved to approve Resolution No. 37, Bruno seconded the motion.
Cleveland noted he would vote against the extension because the development plan is almost
10 years old and it would be time for another review by DRB and PEC in light of new ownership
and current regulations. Foley also noted he would vote no and also believes the older projects
must come through the process for another round of review. Dominic Mauriello did point out
that the parties purchasing the property just need more time to understand the development
plan and requirements. The motion passed (4-3; Bruno, Langmaid, Mason, Moffet —yes;
Cleveland, Foley, Chapin — no).
The ninth item on the agenda was the Appeal of the Design Review Board's decision on Simba
Run Condominiums' application for an exterior alteration (DRB150454), an appeal, pursuant to
Section 12-3-3, Appeals, Vail Town Code, of the final decision of the Town of Vail Design
Review Board on October 21, 2015, approving a dehumidifier, associated condenser and
screen wall at the Simba Run Condominiums, located at 1100 North Frontage Road West/Lots
6-10, Block C, Lion's Ridge Subdivision, and setting forth details in regard thereto. It was noted
due to a scheduling conflict with the Simba Run Homeowner's Annual Meeting, resulting in the
applicant, the applicant's representative and the appellant being unable to attend the Town
Council meeting, staff recommended continuing the public hearing to consider the above
referenced appeal to the council's regular meeting schedule on January 5, 2016. Moffet moved
to continue the hearing until January 5, 2016; Bruno seconded the motion and it passed (7-0).
The tenth item on the agenda was adjournment. There being no further business to come
before the council, Foley moved to adjourn the meeting and Moffet seconded the motion which
passed unanimously, (7-0) and the meeting adjourned 8:40 p.m.
Town Council Meeting Minutes of December 15, 2015 Page 4
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Respectfully Submitted,
Attest:
Dave Chapin, Mayor
Patty McKenny, Town Clerk
Town Council Meeting Minutes of December 15, 2015 Page 5
1/5/2016
1/5/2016
RESOLUTION NO. 1
Series 2016
A RESOLUTION APPROVING THE AMENDMENT TO THE DEVELOPMENT
AGREEMENT BETWEEN THE TOWN OF VAIL AND LION'S RIDGE APARTMENT
HOMES, LLC; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the "Charter"); and
WHEREAS, the members of the Town Council of the Town (the "Council") have
been duly elected and qualified;
WHEREAS, on August 19, 2014, the Council passed Resolution No. 18, Series
2014 approving the Development Agreement for the Timber Ridge Property;
WHEREAS, the Development Agreement contains certain obligations with
respect to the construction of Improvements on the Property;
WHEREAS, the Town and Lion's Ridge Apartment Homes, LLC (the
"Developer") desire to modify the deadline provided in the Development Agreement for
the Developer's substantial completion of the Improvements.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
1. The Council hereby approves the Amendment to the Development
Agreement and authorizes the Town Manager to enter into the Amendment to the
Development Agreement on behalf of the Town in substantially the same form as
attached hereto as Exhibit A and in a form approved by the Town Attorney.
2. This Resolution shall be effective immediately upon adoption.
INTRODUCED, READ, APPROVED AND ADOPTED this 5t" day of January,
2016.
Dave Chapin, Town Mayor
ATTEST:
Patty McKenny, Town Clerk
Resolution No. 1, Series 2016
1/5/2016
EXHIBIT A
AMENDMENT TO DEVELOPMENT AGREEMENT
THIS AMENDMENT TO DEVELOPMENT AGREEMENT (this "Amendment") is made this
day of January, 2016 (the "Effective Date"), by and between the Town of Vail, Colorado, a Colorado
home rule municipality (the "Town") and Lion's Ridge Apartment Homes, LLC, a Colorado limited liability
company (the "Developer").
WHEREAS, the Town and the Developer have entered into a Development Agreement dated
September 10, 2014 and recorded on September 11, 2014 at Reception No. 201415584 in the public records of
Eagle County, Colorado (the "Development Agreement");
WHEREAS, the Development Agreement contains certain obligations of Developer with respect to the
construction of Improvements on the Property;
WHEREAS, the Town and Developer now desire to modify the deadline provided in the Development
Agreement for Developer's substantial completion of the Improvements, as further set forth below.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained
herein, the sufficiency of which is mutually acknowledged, the Town and the Developer agree as follows:
1. Substantial Completion: The second sentence of Section 3(e) of the Development Agreement is
hereby modified by deleting the phrase "the date that is 16 months after the date that Developer
commences construction of the Improvements" and replacing it with the phrase "May 1, 2016."
2. Defined Terms. Except as otherwise defined herein, terms that are defined in the Development
Agreement shall have the same meanings when such terms are used in this Amendment.
3. Confirmation of Terms; Conflict. Except as specifically modified and amended by this
Amendment, all of the terms, covenants, and conditions of the Development Agreement shall remain in
full force and effect. In the event of any conflict between the provisions of this Amendment and the
Development Agreement, the provisions of this Amendment shall control.
4. Modification. This Amendment may only be modified by subsequent written agreement of the
parties hereto.
5. Governing Law and Venue. This Amendment shall be governed by the laws of the State of
Colorado, and any legal action concerning the provisions hereof shall be brought in Eagle County,
Colorado.
6. Counterparts. This Amendment may be executed in one or more counterparts, which when taken
together shall constitute one original of this Amendment.
7. Recording; BindingEffect. This Amendment shall be recorded with the Eagle County Clerk and
Recorder. The benefits and obligations of the parties under this Amendment shall run with the land, and
shall be binding on, and enforceable by, each of the parties hereto and their respective heirs, successors
and assigns, and any subsequent holder of an interest in the Improvements or in the Property.
WHEREFORE, the Town and the Developer have executed this Amendment as of the Effective Date.
TOWN OF VAIL, COLORADO
1/5/2016
Stan Zemler, Town Manager
ATTEST:
Patty McKenny, Town Clerk
DEVELOPER:
LION'S RIDGE APARTMENT HOMES, LLC
BY GORMAN EMPLOYEE GROUP LION'S
RIDGE, LLC, Manager
BY GORMAN & COMPANY, INC.,
Manager
BY
Gary J. Gorman, President
STATE OF )
ss.
COUNTY OF )
The foregoing instrument was subscribed, sworn to, and acknowledged before me this
day of January, 2016, by Gary J. Gorman, the President of Gorman & Company, Inc., the Manager of Gorman
Employee Group Lion's Ridge, LLC, the Manager of Lion's Ridge Apartment Homes, LLC.
My commission expires:
(SEAL)
Notary Public
2
1/5/2016
EXHIBIT A
LEGAL DESCRIPTION
Lot 2, Timber Ridge Subdivision, A Resubdivision of Lion's Ridge Subdivision, Block C, A
Resubdivision of Lots 1, 2, 3, 4 & 5, Town of Vail, County of Eagle, State of Colorado.
3
1/5/2016
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: Town Manager's Report:
1) Summit County Tour of Affordable Housing Properties and Special Council Meeting to
discuss Chamonix Housing Project set for January 12, 2016 at 6 pm.
PRESENTER(S): Stan Zemler, Town Manager
1/5/2016
Towx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the final
decision of the Town of Vail Design Review Board on October 21, 2015, approving a
dehumidifier, associated condenser, screen wall and landscaping at the Simba Run
Condominiums, located at 1100 North Frontage Road West/Lots 6-10, Block C, Lion's Ridge
Subdivision, and setting forth details in regard thereto. (DRB150454)
PRESENTER(S): Jonathan Spence, Planner
ACTION REQUESTED OF COUNCIL: The question to be answered by the Vail Town
Council regarding this appeal is: Were the requirements of the Vail Town Code, specifically
Title 14, Chapter 10, Design Review Standards and Guidelines properly applied in the decision
to allow for an exterior alteration for a dehumidifier, associated condenser, screen wall and
landscaping at the Simba Run Condominiums, located at 1100 North Frontage Road West?
Pursuant to Section 12-3-3, Appeals, Vail Town Code, the Vail Town Council shall uphold,
uphold with modifications, or overturn the Design Review Board's October 21, 2015, decision.
BACKGROUND: On September 16, 2015, the Design Review Board (DRB) reviewed a
conceptual plan (DRB150388) for the installation of a dehumidifier, associated condenser and
screen wall at the Simba Run Condominiums. A component of this conceptual review was a
site visit to the subject property. On October 10, 2015, the Community Development
Department, upon the direction from the DRB, approved an Exterior Alteration application
(DRB150454), with no conditions, for a dehumidifier, associated condenser, screen wall and
landscaping at the Simba Run Condominiums. This decision became final on October 21,
2015 when the DRB affirmed this approval during the scheduled public hearing. On October
22, 2015, the Town of Vail Community Development Department received an appeal from Mr.
Robert W. Kleinman, Owner, Simba Run Condominium Unit 2310 with regard to the Design
Review Board's action to approve the aforementioned exterior alteration.
STAFF RECOMMENDATION: Should the Vail Town Council choose to uphold the
determination of the Town of Vail Design Review Board, the following statement is
recommended: "The Vail Town Council finds as follows: The Vail Town Code was properly
applied in regard to the October 21, 2015 Design Review Board approval of DRB150454.
Furthermore, the project consisting of a dehumidifier, associated condenser, screen wall and
landscaping at the Simba Run Condominiums, located at 1100 North Frontage Road
West/Lots 6-10, Block C, Lion's Ridge Subdivision, is consistent with Title 14, Development
Standards, of the Vail Town Code."
ATTACHMENTS:
Staff Memorandum
Memorandum Attachements
Memorandum Attachments (2)
1/5/2016
0) VAIL 1
Memorandum
TO: Vail Town Council
FROM: Community Development Department
DATE: January 5, 2016
SUBJECT: An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the final
decision of the Town of Vail Design Review Board on October 21, 2015,
approving a dehumidifier, associated condenser, screen wall and landscaping at
the Simba Run Condominiums, located at 1100 North Frontage Road West/Lots
6-10, Block C, Lion's Ridge Subdivision, and setting forth details in regard
thereto. (DRB150454)
Appellant: Mr. Robert W. Kleinman, Owner, Simba Run Condominium Unit 2310
Planner: Jonathan Spence
SUBJECT PROPERTY
The subject property is located at 1100 North Frontage Road West/Lots 6-10, Block C,
Lion's Ridge Subdivision
II. VAIL TOWN COUNCIL JURISDICTION
Pursuant to Section 12-3-3C-1, Appeal of Design Review Board Decisions; Authority,
Vail Town Code, the town council shall have the authority to hear and decide appeals
from any decision, determination or interpretation by the design review board with
respect to the provisions of Title 12, Zoning Regulations and Title 14, Development
Standards, Vail Town Code.
III. PROCEDURAL CRITERIA FOR APPEALS
Pursuant to Sections 12-3-3C-2 and 12-3-3C-3, Appeal of Design Review Board
Decisions; Initiation and Procedures, Vail Town Code, there are three basic procedural
criteria for an appeal:
A) Standing of the Appellants
Pursuant to Section 12-3-3, Appeals, Vail Town Code, the appellant, Mr.
Robert W. Kleinman, has standing as an aggrieved or adversely affected
party to appeal the Design Review Board's October 21, 2015, decision.
(DRB150454)
1/5/2016
IV.
V
B) Adequacy of the Notice of the Appeal
A copy of the Public Notice of the Vail Town Council, December 16, 2014,
Public Hearing was sent to the local newspaper on November 30, 2015
and published on December 1, 2015, pursuant to Section 12-3-3C-3,
Procedures, Vail Town Code. This item was continued at the December
16, 2015, public hearing to the January 5, 2016 public hearing.
C) Timeliness of the Notice of Appeal
The Administrative Section of the Town's Zoning Code (12-3-3C-3,
Procedures) requires appeals to be filed in twenty (20) days or less. On
October 22, 2015, the appellant, Mr. Robert W. Kleinman, filed an appeal
of the Design Review Board's October 21, 2015 decision in accordance
with Section 12-3-3, Appeals, Vail Town Code.
SUMMARY
The question to be answered by the Vail Town Council regarding this appeal is:
Were the requirements of the Vail Town Code, specifically Title 14, Chapter 10,
Design Review Standards and Guidelines properly applied in the decision to allow
for an exterior alteration for a dehumidifier, associated condenser, screen wall and
landscaping at the Simba Run Condominiums, located at 1100 North Frontage Road
West?
Pursuant to Section 12-3-3, Appeals, Vail Town Code, the Vail Town Council shall
uphold, uphold with modifications, or overturn the Design Review Board's October 21,
2015, decision.
BACKGROUND
On September 16, 2015, the Design Review Board (DRB) reviewed a conceptual plan
(DRB150388) for the installation of a dehumidifier, associated condenser and screen
wall at the Simba Run Condominiums. A component of this conceptual review was a
site visit to the subject property.
On October 10, 2015, the Community Development Department, upon the direction
from the DRB, approved an Exterior Alteration application (DRB 150454), with no
conditions, for a dehumidifier, associated condenser, screen wall and landscaping at the
Simba Run Condominiums. This decision became final on October 21, 2015 when the
DRB affirmed this approval during the scheduled public hearing.
On October 22, 2015, the Town of Vail Community Development Department received
an appeal from Mr. Robert W. Kleinman, Owner, Simba Run Condominium Unit 2310
with regard to the Design Review Board's action to approve the aforementioned exterior
alteration.
Town of Vail
Page 2
1/5/2016
The following specific items of concern were mentioned in the appeal.
1. An assertion that the approval is inconsistent with Section 14-10-2 General
Compatibility and 14-10-3 Site Planning related to the siting of the improvements.
2. A concern that the approval is inconsistent with Section 14-10-10 Accessory
Structures; Utilities; Service Areas related to building materials.
3. A concern that the approval is inconsistent with Section 14-10-10 Accessory
Structures; Utilities; Service Areas related to the requirement that all utility
service systems be installed underground.
4. A concern that the operation of the equipment will subject the appellants and
others to Legionnaires' Disease.
VI. APPLICABLE DOCUMENTS
The applicable planning documents are Vail Town Code, Title 14, Chapter 10, Design
Review Standards of the Vail Town Code, as linked below.
http://www.sterlingcodifiers.com/codebook/index.php?book id=560&chapter id=34648
VII. DISCUSSION ITEMS
An assertion that the approval is inconsistent with Section 14-10-2 General
Compatibility and 14-10-3 Site Planning related to the siting of the
improvements.
The Appellant contends that the siting of the improvements is inconsistent with the
following code sections:
14-10-2: GENERAL COMPATIBILITY.
A. Structures shall be compatible with existing structures, their surroundings, and
with Vail's environment. It is not to be inferred that buildings must look alike to be
compatible. Compatibility can be achieved through the proper consideration of scale,
proportions, site planning, landscaping, materials and colors, and compliance with
the guidelines herein contained.
B. Any building site in Vail is likely to have its own unique landforms and
features. Whenever possible, these existing features should be preserved and
reinforced by new construction. The objective is to fit the buildings to their sites in a
way that leaves the natural landforms and features intact, treating the buildings as
an integral part of the site, rather than as isolated objects at odds with their
surroundings. (Ord., 9-21-1999)
Town of Vail
Page 3
1/5/2016
14-10-3: SITE PLANNING:
A. The location and configuration of structures and accessways shall be
responsive to the existing topography of the site upon which they are to be located.
Grading requirements resulting from development shall be designed to blend into the
existing or natural landscape. Any cuts or fills shall be sculptural in form and
contoured to blend with the existing natural undisturbed terrain within the property
boundary.
B. Building siting and access thereto shall be responsive to existing features of
terrain rock outcroppings, drainage patterns, and vegetation.
C. Removal of trees, shrubs, and other native vegetation shall be limited to
removal of those essential for development of the site, those identified as diseased,
those essential for creating defensible space, and those found to impact view
corridors as further regulated by title 12, chapter 22, "View Corridors", of this code.
Mitigation may be required for tree removal.
D. All areas disturbed during construction shall be revegetated. If necessary, the
design review board may designate allowable limits of construction activity and
require physical barriers in order to preserve significant natural features and
vegetation upon a site and adjacent sites during construction. (Ord. 10(2012) § 3:
Ord. 3(2007) § 3: Ord., 9-21-1999)
The appellant contends that the regrading, tree removal and material export that are
necessary for the installation of the equipment is inconsistent with the above code
sections. After a site visit and discussion on the project, the DRB concluded that the
proposed structure was compatible with its location through similar scale and like
materials to the existing pool building. Although the project will require the removal
of (4) mature Aspen trees and (1) mature Hawthorn, the DRB found that the
landscape plan that includes the preservation of (3) Blue Spruce augmented with (3;
new 8'-12' foot Blue Spruce, (5) new 2'/2"-3" caliper Aspens, (4) new 5 gal. Alpine
Currant and (5) new 5 gal. Potentillas was sufficient to meet the criteria established
in Sections 14-10-2 and 14-10-3.
Town of Vail
Page 4
1/5/2016
2. A concern that the approval is inconsistent with Section 14-10-10 Accessory
Structures; Utilities; Service Areas related to building materials.
The Appellant contends that the building materials of the proposed improvements
are inconsistent with the following code section:
14-10-10: ACCESSORY STRUCTURES; UTILITIES; SERVICE AREAS:
A. Design of accessory structures upon a site shall be compatible with the design
and materials of the main structure or structures upon the site.
The appellant contends that the project includes the use of a Kalwall or similar roof
system. The concern is the possibility of reflecting direct sunlight (sic) onto adjacent
dwelling units and the general incompatibility of the roof system with existing building
materials. The project does not include a roof of any sort over the new enclosure.
3. A concern that the approval is inconsistent with Section 14-10-10 Accessory
Structures; Utilities; Service Areas related to the requirement that all utility
service systems be installed underground.
The Appellant contends that proposed above ground improvements are inconsistent
with the following code section.
14-10-10: ACCESSORY STRUCTURES; UTILITIES; SERVICE AREAS
C. All utility service systems shall be installed underground. Any utility system the
operation of which requires aboveground installation shall be located and/or
screened so as not to detract from the overall site design quality.
The DRB recognized that unlike dry utilities and those that are piped, the proposed
mechanicals, consisting of a dehumidifier and condenser, are not appropriate
underground. The DRB found that the proposed screen walls and landscaping
effectively screened the utility and that the proposal will not detract form the overall
site design quality, consistent with Section 14-10-10.
4. A concern that the operation of the equipment will subject the appellants and
others to Legionnaires' Disease.
Although the Vail Town Code has as its general purpose the promotion of the health,
safety, morals and general welfare of the town, staff, acting on behalf of the DRB at
the time of the decision, was unaware of this potential concern. Since the filing of the
appeal, staff has been unable to validate through discussions with the applicant and a
general internet search the appellant's assertion that the equipment will promote the
establishment, propagation or dispersal of the bacterium that causes Legionnaires '
Disease.
Town of Vail
Page 5
1/5/2016
VIII. REQUIRED ACTION
Pursuant to Section 12-3-3, Appeals, Vail Town Code, the Vail Town Council shall
uphold, uphold with modifications, or overturn the Design Review Board's October 21,
2015, decision.
Should the Vail Town Council choose to uphold the determination of the Town of Vail
Design Review Board, the following statement is recommended:
"The Vail Town Council finds as follows:
The Vail Town Code was properly applied in regard to the October 21, 2015
Design Review Board approval of DRB150454. Furthermore, the project
consisting of a dehumidifier, associated condenser, screen wall and landscaping
at the Simba Run Condominiums, located at 1100 North Frontage Road
West/Lots 6-10, Block C, Lion's Ridge Subdivision, is consistent with Title 14,
Development Standards, of the Vail Town Code
IX. ATTACHMENTS
A. Approved plans dated September 24, 2015
B. Appellant's submittal including narrative and attachments.
Town of Vail
1/5/2016
STANDARD ABBREVIATIONS
ABV
ABOVE
ELEV
ELEVATOR
LIN
LINEN
RS
ROUGHSAWN
ACOUS
ACCOUSTICAL
EM
EMERGENCY OUTLET
LKR
LOCKER
RWC
RAIN WATER CONDUCTOR
ACT
ACCOUSTICAL CEILING TILE
EMER
EMERGENCY
LLH
LONG LEG HORIZONTAL
ALTERNATE SITE
PIERCE
ADD
ADDENDUM
ENG
ENGINEER
LLV
LONG LEG VERTICAL
S
SOUTH
ADJ
ADJUSTABLE
E
EDGE OF SLAB
LT
LIGHT
SC
SOLID CORE
AFF
ABOVE FINISHED FLOOR
EQEQUAL
PIERCE
LTL
LINTEL
SCD
SEAT COVER DISPENSER
AFG
ABOVE FINISHED GRADE
EQUIP
EQUIPMENT
LTWT
LIGHTWEIGHT
SCHED
SCHEDULE
AG
AGGREGATE
EXIST
EXISTING
LVR
LOUVER
SD
SOAP DISPENSER
AL
ALUMINUM
EXP
EXPANSION
SECT
SECTION
ALT
ALTERNATE
EXT
EXTERIOR
M
MASTER
SF
SQUARE FEET
ANCH
ANCHOR
MACH
MACHINE
SG LT
STRUCTURAL GLU-LAM TIMBER
APPROX
APPROXIMATELY
FAS
FASTEN(ER)
MAS
MASONRY
SHLVS
SHELVES
APSH
ASPHALT
FB O
FURNITURE BY OWNER
MAT
MATERIAL
SHR
SHOWER
ARCH
ARCHITECTURAL
FD
FLOOR DRAIN
MAX
MAXIMUM
SHT
SHEET
ASI
ARCHITECT'S SUPPLEMENTAL
FDN
FOUNDATION
MECH
MECHANICAL
SILT G
SHEATHING
INSTRUCTIONS
FE
FIRE EXTINGUISHER
MEP
MECHANICAL, ELECTRICAL and
SIM
SIMILAR
ATTEN
ATTENUATION
FEC
FIRE EXTINGUISHER CABINET
PLUMBING
SPEC
SPECIFICATION(S)
AUTO
AUTOMATIC
FFE
FINISH FLOOR ELEVATION
MFGR
MANUFACTURER
SQ
SQUARE
FFL
FINISHED FLOOR LINE
MH
MAN HOLE
SR
SINK RECEPTACLE
BD
BOARD
FHC
FIRE HOSE CABINET
MIN
MINIMUM
SS
STAINLESS STEEL
BDRM
BEDROOM
FIN
FINISH(ED)
MIR
MIRROR
SSK
SERVICE SINK
BEL
BELOW
FIX
FIXTURE
MISC
MISCELLANEOUS
SST
STAINLESS STEEL
BET
BETWEEN
FLG
FLASHING
MMB
MEMBRANE
ST
STAIN
BKT
BRACKET
FLR
FLOORING)
MO
MASONRY OPENING
STA
STATION
BLDG
BUILDING
FLUOR
FLUORESCENT
MTD
MOUNTED
STD
STANDARD
BLK
BLOCK
FPHB
FREEZE PROOF HOSE BIB
MTL
METAL
S
STEEL
BUR
BOILER
FR
FIRE RESISTIVE
MUL
MULLION
STO
STORAGE
BM
BEAM
FREZ
FREEZER
MW
MICROWAVE
STRUCT
STRUCTURE or STRUCTURAL
BO
BYOWNER
FIRM
FRAME
SUSP
SUSPEND(ED)
BOF
BY OWNER, FUTURE
FRP
FIBERGLASS REINFORCED
(N)
NEW
SV
SHEET VINYL
BOT
BOTTOM
PANEL(ING)
N
NORTH
SVM
SYMMETRICAL
BOW
BOTTOM OF WALL
FRT
FIRE RETARDANT TREATED
NIC
NOT IN CONTRACT
SVS
SYSTEM
ERG
BEARNING
FT
FEET
No
NUM
BSMT
BASEMENT
FTG
FOOTING
NOM
NOMINAL
T
TREADS
FURR
FURRING
NTS
NOT TO SCALE
T&B
TOP AND BOTTOM
CAB
CABINET
FULL
FUTURE
T&G
TONGUE AND GROOVE
CAN
CABLE TELEVISION
FV
FIELD VERIFY
OA
OVERALL
TB
TOWEL BAR
CB
CATCH BASIN
OC
ON CENTER
TEL
TELEPHONE
CCD
CONSTRUCTION CHANGE
GA
GAUGE
OD
OUTSIDE DIAMETER
THK
THICK or THICKNESS
DIRECTIVE
GALV
GLAVANIZED
OFF
OFFICE
THR
THRESHOLD
CCN
CLOSED CIRCUIT TELEVISION
GB
GRAB BAR
OH
OPPOSITE HAND
THRU
THROUGH
CEM
CEMENT
GCMU
GLAZED CONCRETE MASONRY
OPG
OPENING
TO
TOP OF
CER
CERAMIC
UNIT(S)
Opp
OPPOSITE
TOC
TOP OF CONCRETE
CFL
COUNTERFLASHING
GD
GRADE
OTO
OUTSIDE -TO -OUTSIDE
TOV
TOWN OF VAIL
CG
CORNER GUARD
GEN
GENERAL
TOW
TOP OF WALL
CIP
CAST IN PLACE
GFP
GAS FIREPLACE
PAC
PR EVIOUSLYAWARDED
TPH
TOILET PAPER HOLDER
CJ
CONTROL JOINT
GI
GALVINIZED IRON
CONTRACT
TPTN
TOILET PARTITION
CK
CAULK(ING)
GL
GLASS
PARTN
PARTITION
N
TELEVISION
CL
CENTERLINE
GND
GROUND
PFB
PREFABRICATED
TYP
TYPICAL
CLG
CEILING
GRT
GROUT
PH
PHONE
CLL
CONTRACT LIMIT LINE
GYP
GYPSUM WALL BOARD
PL
PLATE
UL
UNDERWRITER'S LABORATORY
CLOS
CLOSET
PLAM
PLASTIC LAMINATE
UNF
UNFINISHED
CLR
CLEARANCE
HB
HOSE BIB
PLAS
PLASTER
UON
UNLESS OTHERWISE NOTED
CMU
CONCRETE MASONRY UNIT
HC
HOLLOW CORE
PUNK
PLANK
UOS
UNLESS OTHERWISE SPECIFIED
CNTR
COUNTER
HD
HEAD
PLWD
PLYWOOD
UR
URINAL
CO
CLEAN OUT
HDCP
HANDICAP(PED)
PNL
PANEL
CoL
COLUMN
HDRL
HAND RAIL
PNT
PAINT
V
VACUUM
CON
CONCRETE
HDW
HARDWARE
PNTD
PAINTED
VB
VAPOR BARRIER
CONN
CONNECTION
HDWD
HARDWOOD
PORC
PORCELAIN
VCP
VITRIFIED CLAY PIPE
CONST
CONSTRUCTION
HM
HOLLOW METAL
PR
PROPOSAL REQUEST
VCT
VINYL COMPOSITION TILE
CONT
CONTINUOUS
HORIZ
HORIZONTAL
PR
PAIR
VERT
VERTICAL
CONTR
CONTRACT(OR)
HR
HOUR
PROJ
PROJECT
VEST
VESTIBULE
CORR
CORRIDOR
HT
HEIGHT
PSF
POUNDS PER SQUARE FOOT
VIN
VINYL
CPT
CARPET
HTR
HEATER
PSI
POUNDS PER SQUARE INCH
VTR
VENT TO ROOF
CT
CERAMIC TILE
HVAC
HEATING, VENTILATION and AIR
PTD
PAPER TOWEL
VWC
VINYL WALL COVERING
CTR
CENTER
CONDITIONING
DISPENSER RECEPTACLE
CTSK
COUNTERSINK
PV
PAVEMENT
W
WASHER
D
DRYER
IBC
INTERNATIONAL BUILDING CODE
or INSTALLED BY CONTRACTOR
QT
QUARRYTILE
W/
WITH
DBL
DOUBLE
ID
INSIDE DIAMETER
WHO
WITHOUT
IN
INCH
R
RISERS
WATER -RES
WATER RESISTANT
DEPT
DET
DEPARTMENT
DETAIL
INFO
INFORMATION
RAD
RADIUS
WB
WASTEBASKET
OF
DRINKING FOUNTAIN
INSUL
INSULATION or INSULATED
RD
ROOF DRAIN
WC
WATER CLOSET
DIA
DIAMETER
INT
INTERIOR
RE
REFER TO or REFERENCE
WD
WOOD
DIAG
DIAGONAL
INTX
INTERSECTION
RE
RECESS(ED)
WF
WIDE FLANGE
DIM
DIMENSION
INV
INVERT
REF
REFRIGERATOR or REFRIGERATED
WIN
WINDOW
DN
DOWN
REINF
REINFORCED
WP
WATERPROOFING)
DR
DRAIN
JAN
JANITOR
REQ'D
REQUIRED
WPT
WORKING POINT
DS
DOWNSPOUT
JB
JUNCTION BOX
RES
RESISTANT
WWF
WAINSCOT
DW
DISHWASHER
JT
JOINT
RESIL
RESILIENT
WWF
WELDED WIRE FABRIC
DWG
DRAWING
RET
RETAINING
DWR
DRAWER
K.D.
KNOCKDOWN
REV
REVISE, REVISED or REVISION
K.O.
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RF
RESILIENT FLOORING
E
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KIT
KITCHEN
RFG
ROOFING
EA
EACH
KPL
KICK PLATE
RFL
REFLECTED
EH
EXHAUST FAN
RL
RAIN LEADER
EJ
EXPANSION JOINT
LAB
LABORATORY
RM
ROOM
EL
ELEVATION
LAM
LAMINATE
RO
ROUGH OPENING
ELECT
ELECTRICAL
LAV
LBL
LAVATORY
LABEL
ROD
ROOF OVERFLOW DRAIN
MISC. ABBREVIATIONS
0
ROUND
W/
WITH
o
DEGREES
±
PLUS OR MINUS
R
PROPERTY LINE
<
ANGLE
SIMBA RUN
CENTER LINE
DRAWING CONVENTIONS
DETAIL DESIGNATOR
SIM '1 DETAIL NUMBER
A101 SHEET WHERE SHOWN
BUILDING SECTION DESIGNATOR
SIM I1 SECTION LETTER
10 1 SHEET WHERE SHOWN
1001-0r'
LEVEL INDICATOR
1001-0"
SPOT ELEVATION
1 DOOR DESIGNATOR
101
1i WINDOW DESIGNATOR
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Room name
101
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A000
SIMBA RUN
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ARCHITECTURAL
09/24/2015
ARCHITECTS
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A001
ALTERNATE SITE
PIERCE
ARCHITECTURAL
09/24/2015
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A002
3D VIEWS
PIERCE
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09/24/2015
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ALTERNATE ELEVATIONS
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09/24/15
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ADMINISTRATIVE INFO.
LEGAL DESCRIPTION OF PROPERTY:
Situs Address 000103 WILLOW PL #301
Tax Area SC 103 - VAIL (TOWN) - SC 103
Parcel Number 2101-082-15-009
Legal Summary DESC: PK SP 6 & 17
Subdivision: EDELWEISS
CONDOMINIUMS Unit: 301
BK -0309 PG -0167 WD 04-14-79
R823566 DEC 02-13-03
R200626666 QCD 09-11-06
R200800057 DEC 01-02-08
BUILDING CODE SUMMARY
BUILDING CODE: 2012 IBC
CONSTRUCTION TYPE: TYPE III
DWELLING UNITS: 1
TOTAL SQUARE FOOTAGE: 1062 SQ. FT.
PROJECT DIRECTORY
OWNER:
STEPHEN & RITVA FERRISS
785 CRANDON BLVD, APT. 1605
KEY BISCAYNE, FL 33149-2536
ADr' IITCrT• M11 I DICDrC DDlnl('`IDAI Inl rWA D(_C'
PIERCE ARCHITECTS
1650 E. VAIL VALLEY DRIVE, C1
VAIL, COLORADO 81657
P: 970.476.6342
F: 970.476.4901
E: BILL@VAILARCHITECTS.COM
CONTRACTOR: MARK HALLENBECK
ROCKY MOUNTAIN CONSTRUCTION GROUP
P: 1-970-476-4458
M: 1-719-499-9248
E: markh@rockymountainconstructiongroup.com
STRUCTURAL ENGINEER: N/A
N/A
N/A
P:: N/A
F: N/A
E: N/A
MECHANICAL ENGINEER: N/A
N/A
N/A
P: N/A
F:
E: N/A
INTERIOR DESIGN: N/A
N/A
N/A
P: N/A
F: N/A
E: N/A
LANDSCAPE ARCHITECT: N/A
N/A
N/A
P: N/A
F: N/A
E:: N/A
LIGHTING DESIGN: N/A
N/A
N/A
P: N/A
F: N/A
E: N/A
SIMBA RUN HUMIDITY MITIGATION
CONSTRUCTION DOCUMENTS
14 OF
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APPROVED
10/9/2015
12:00:00 AM
09/24/2015
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Vail, Colorado 81657
f.(970) 476-4901 p.(970)476-634,
SIMBA RUN
3D VIEW 1 -ALTERNATE SITE
CONDENSER
STRUCTURE TO
SUPPORT CONDENSER
ABOVE DEHUMIDIFIER
EXISTING
WINDOWS
GATES WITH
LOUVERS
CONDENSER
REVEALS TO MATCH
NEW CONCRETE WALL,
TO MATCH EXISTING
3D VIEW 2 - ALTERNATE SITE
3D VIEW 3 - ALTERNATE SITE ( SCREEN
WALLS TRANSPARENT)
1/5/2016
CONDENSER
STEEL CONDENSER
STRUCTURE TO
SUPPORT CONDENSER
ABOVE DEHUMIDIFIER
EXISTING
WINDOWS
GATES WITH
LOUVERS
NEW WALL,
SIDING TO MATCH
EXISTING
NEW CONCRETE WALL,
PAINT TO MATCH
EXISTING
CONDENSER
STEEL CONDENSER
STRUCTURE TO
SUPPORT CONDENSER
ABOVE DEHUMIDIFIER
EXISTING
WINDOWS
GATES WITH
LOUVERS
DEHUMIDIFIER
@ ELEVATION 8116'-0"
NOTE: SLAB TO BE
EXTENDED 6"
BEYOND
EQUIPMENT.
NEW CONCRE
TO MATCH EX
NOTE: SLAB T,
EXTEND 6" BE
EQUIPMENT.
DEHUMIDIFIEF
@ ELEVATION
GATES WITH L
STEEL CONDE
STRUCTUREZ
SUPPORT COf
ABOVE DEHUP
CONDENSER
NOTE: EXISTII`
GRADING TO
REMAIN
(4) NEW 5 GAI
ALPINE CURR
(5) NEW 5 GAI
POTENTILLA
4 SITE PLAN - ALTERNATE SITE
1/8" = V-011
SITE PLAN - ALTERNATE LANDSCAPE
1/8" = 1'-0"
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10/9/2015
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09/24/2015
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Vail, Colorado 81657
f.(970) 476-4901 p.(970)476-6342
ALTERNATE
SITE
A001
P.
0 - 3D VIEW - EXISTING - 3RD FLOOR
1 DECK - 8130'-0"
3D VIEW -EXISTING - 6TH FLOOR DECK -
8160'-0"
1/5/2016
0 - 3D VIEW - ALT LOCATION - 3RD
2 FLOOR DECK - 8130'-0"
3D VIEW - ALT LOCATION - 6TH FLOOR
DECK - 8160'-0"
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APPROVED
10/9/2015
12:00:00 AM
09/24/2015
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APPROVED
10/9/2015
12:00:00 AM
09/24/15
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1650 Fallridge Road, Suite C-1
Vail, Colorado 81657
f.(970) 476-4901 p.(970)476-6342
ALTERNATE
ELEVATIONS
A003
Tl7WU OFA[L'i
Department of Community Development
75 South Frontage Road
Vail, CO 81657
Tel: 970-479-2138
Application for Design Review
Exterior Alteration
w vw.vaifgov.com
General information: This application is required for all proposals involving minor changes to buildings and site improve-
ments, such as roofing, painting, window additions, landscaping, fences, retaining walls, etc. Applicable Vail Town
Code sections can be found at www.vailgov.com under Vail Information — Town Code Online, All projects requiring de-
sign review must receive approval prior to submitting a building permit application. An application for Design Review
cannot be accepted until all required information is received by the Community Development Department, as outlined in
the submittal requirements. The project may also need to be reviewed by the Town Council and/or the Planning and
Environmental Commission. Design review approval expires one year from the date of approval, unless a building per-
mit is issued and construction commences.
Fee: $250—Multi-Family/Commercial
$20—Single Family/Duplex
Single Family
Duplex X Multi -Family
Commercial
Description of the Request:
9&*4
Physical Address:
Parcel Number: % 2 - ;)'" 1����� � (Contact Eagle Co. Assessor at 970-328-8640 for parcel no.)
Property Owner: C Z -E–= 16,21
Mailing Address:►',
Owner's Signature:
Signature:
Primary Contact/ Owner Representative:` .
Mailing Address: (
Phone:
E -Mail: L1___qS.!4_! lavl,_L�L12L, 4�,o V1,L. Fax:
For Office Use Only:
Cash_ CC: Visa/ MC
Pee Paid:
Meeting Date:
Planner:
zoning:
!vocation of the Proposal:
Last 4 CC # Exp
Lot: Block:
Date, Auth # Check #
Received From:
DRB No.:
Project No:
Land Use:
Subdivision:
Mav 2015 1/5/2016
TOWN OF VAIL'
JOINT PROPERTY OWNER
WRITTEN APPROVAL LETTER
The applicant must submit written joint property owner approval for applications affecting shared ownership properties
such as duplex, condominium, and multi -tenant buildings. This farm, or similar written correspondence, must be com-
pleted by the adjoining duplex unit owner or the authorized agent of the home owner's association in the case of a con-
dominium or multi -tenant building. All completed forms must be submitted with the applicants completed application.
1-1
1, (print name)�'? fir, or authority of the association,
of property located at } i'" provide this letter as written
approval of the plans dated 09/24/15
which have been submitted to the
Town of Vail Community Development Department for the proposed improvements to be completed at the address not-
ed above. I understand that the proposed improvements include:
7 7A=9- 64-244774
I understand that modifications may be made to the plans over the course of the review process to ensure compliance
with the Town's applicable codes and regulations; and that it is the sole responsibility of the applicant to Keep the joint
property owner apprised of any changes and ensure that the changes are acceptable and appropriate. Submittal of an
application results in the applicant agreeing to this statement.
E
Signature
Print Name
&1,-,�v�
Date
1/5/2016
PROPOSED LANDSCAPING
Botanical Name Common Name Quantity Size
PROPOSED
TREES 45 5
AND SHRUBS
0
EXISTING TREES
e
TO BE REMOVED
Minimum Requirements for Landscaping
GROUND COVER
SOD
SEED
IRRIGATION
TYPE OF EROSION CONTROL
Deciduous Trees — 2" Caliper
Coniferous Trees — 6' in height
Shrubs — 5 Gal.
Tvpe
Square Footage
Please specify other landscape features (i.e. retaining walls, fences, swimming pools, etc.)
1/5/2016
PROPOSED MATERIALS
Building Materials Type of Material Color
Roof
Siding
Other Wall Materials
A-1 4=7-'F,—
,
Fascia
Fascia
,
A
Soffits
1�
Windows
Window Trim
Doors
,4. a LJ f% -►"'.r,„/ �j%,��1`
Door Trim/
Hand or Deck Rails
!1
Flues
Flashing
I�
Chimneys
Trash Enclosures
11
Greenhouses
Retaining Walls
Exterior Lighting
Other
Notes:
Please specify the manufacturer's name, the color name and number and attach a color chip.
1/5/2016
CO&%"ITY DEVELOPMENT
Design Review Board
ACTION FORM
Department of Community Development
75 South Frontage Road, Vail, Colorado 81657
tel: 970.479.2139 fax: 970.479.2452
web: www.vailgov.com
Project Name: SIMBA RUN DEHUMIDIFER & CONDEN DRB Number: DRB150454
Project Description:
COMMON ELEMENT:INSTALLATION OF DEHUMIDIFIER AND ASSOCIATED CONDENSOR AND
SCREEN WALL
Participants:
OWNER HURFORD, HILGE M. & JENNIFER 09/28/2015
175 E 62ND ST
NEW YORK, NY
10021
ARCHITECT PIERCE ARCHITECTS 09/28/2015 Phone: 970-476-6342
1650 FALLRIDGE ROAD SUITE C-1
VAIL
CO 81657
License: C000003130
APPLICANT SIMBA RUN CONDOMINIUM ASSOCI 09/28/2015 Phone: 970-476-0344
C/O FARROW HITT
..v..-,....___l.].DQ_LLO1�lSRI1��.LQOP____.__..._.__�._..,e._..-..-�.,..�..._�....._........�....,�......,......._ _...
VAII,
CO, 81657
Project Address: 1100 LIONS RIDGE LP VAIL Location:
SIMBA RUN: COMMON ELEMENT
Legal Description: Lot: 6-10 Block: C Subdivision: SIMBA RUN
Parcel Number: 2103-121-1300-1
Comments: Please see below.
BOARD/STAFF ACTION
Motion By: Action: STAFFAPP
Second By:
Vote: Date of Approval: 10/09/2015
Conditions:
Cond: 8
(PLAN): No changes to these plans may be made without the written consent of Town of
Vail staff and/or the appropriate review committee(s).
Cond: 0
(PLAN): DRB approval does not constitute a permit for building. Please consult with
Town of Vail Building personnel prior to construction activities.
Cond: 201
(PLAN): DRB approval shall not become valid for 20 days following the date of
1/5/2016
approval, pursuant to the Vail Town Code, Chapter 12-3-3: APPEALS.
Cond:202
(PLAN): Approval of this project shall lapse and become void one (1) year following
the date of final approval, unless a building permit is issued and construction is
commenced and is diligently pursued toward completion.
Planner: Jonathan Spence DRB Fee Paid: $250.00
1/5/2016
Robert W. Kleinman
1100 North Frontage Road
Unit 2310
Vail, CO 81657
970 331 4654
boW,,maddyandbob. com
October 22, 2015
Town of Vail
Community Development Department
75 South Frontage Road
Vail, CO 81657
Ladies and Gentlemen:
We submit herewith our Appeal of actions taken by the Vail Design Review Board
on October 21, 2015 and any prior or related actions and approvals, all in
connection with the proposed Simba Run Condominium Swimming Pool Building
Humidity Mitigation Project.
If you require anything further from me in connection with this matter, please
contact me via email at bob&maddyandbob.com.
Thank you for your assistance.
Very truly yours,
X -P
Robert W. Kleinman,
Appellant and Homeowner
OCT 23 2015
TOWN OF VAIL
1/5/2016
Department of Community Development
75 South Frontage Road
Vail, CO 81657
Tel: 970-479-2128
www.vailgov.com
Development Review Coordinator
Appeals Form
General Information: This form is required for filing an appeal of a Staff, Design Review Board
or Planning and Environmental Commission action/decision. A complete form and associated
requirements must be submitted to the Community Development Department within twenty (20)
calendar days of the disputed action/decision.
Action/Decision being appealed:
THE APPROVAL OF THE PROJECT REFERENCED AS DRB 150388, SIMBA RUN
CONDOMINIUM SWIMMING POOL BUILDING HUMIDITY MITIGATION PROJECT,
CONSISTING OF:
THE INSTALLATION OF LARGE ABOVE -GROUND COMMERCIAL "DESERT AIRE"
DEHUMIDIFICATION SYSTEMS AND CONDENSERS;
THE CONSTRUCTION OF SURROUNDING AND ADJACENT WALLS, SCREENS, ROOFING
AND GATES;
THE INSTALLATION OF HYDRONIC PIPING, REFRIGERANT PIPING, CONDENSATE
PIPING AND NATURAL GAS PIPING;
CONSTRUCTION OF ALL OTHER RELATED AND INCIDENTAL STRUCTURES AND
COMPONENTS; AND
THE PROPOSED REGRADING OF EXISTING LAND AND REMOVAL OF MATURE TREES.
Date of Action/Decision:
OCTOBER 21, 2015, AND ALL PRIOR ACTIONS OF THE TOWN OF VAIL DESIGN REVIEW
BOARD OR ITS STAFF THAT ARE APPEALABLE AT THIS TIME AND UNDER THE
CIRCUMSTANCES PRESENT IN THIS APPEAL.
Board or Staff person rendering action/decision:
TOWN OF VAIL DEPARTMENT OF COMMUNITY DEVELOPMENT AND/OR DESIGN
REVIEW BOARD AND STAFF, INCLUDING JONATHAN SPENCE AND ANY OTHER AS YET
UNIDENTIFIED EMPLOYEES OF SUCH OR OTHER AGENCIES OR DEPARTMENTS OF
THE TOWN OF VAIL.
Does this appeal involve a specific parcel of land? YES
If yes, are you an adjacent property owner? YES
1/5/2016
Names of Appellants: ROBERT W AND MADELAINE M KLEINMAN
Mailing Address:
ROBERT W KLEINMAN
61 L'ORANGE PLACE
KAILUA, HI 96734
Phone: 970 331 4654
Contact email address (please use for all communications) —
bob@maddyandbob.com
Physical Address in Vail:
UNIT 2310, SIMBA RUN CONDOMINIUMS
1100 NORTH FRONTAGE ROAD
VAIL, CO 81657
Legal Description of Appellant (s) Property in Vail:
Simba Run Unit 2310, BK- 0352 PG- 0154 DEC 01-18-83 BK- 0432 PG- 0941 WD 12-19-85
BK- 0545 PG- 0469 CER 12-19-90 R200817204 DEC 08-13-08
Tax Parcel No. 210312113077
Appellants Signatures:
Dated: October 22, 2015
SEE THE ATTACHED SUBMITTALS AND EXHIBITS
SUBMITTAL REQUIREMENTS
1. On a separate sheet or separate sheets of paper, provide a detailed explanation of how you
are an "aggrieved or adversely affected person".
2. On a separate sheet or separate sheets of paper, specify the precise nature of the appeal.
Please site specific code sections having relevance to the action being appealed.
3. Provide a list of names and addresses (both mailing and physical addresses in Vail) of all
owners of property who are the subject of the appeal and all adjacent property owners
1/5/2016
(including owners whose properties are separated from the subject property by a right-of-way,
stream or other intervening barrier).
4. Provide stamped, addressed envelopes for each property owner listed in (3).
Submit this form and all submittal requirements to:
Town of Vail
Community Development Department
75 South Frontage Road
Vail, CO 81657
For Office Use Only:
Date Received:
Activity No.:
Planner:
Project No: _
1/5/2016
ATTACHMENT 1 TO APPEAL DATED OCTOBER 22, 2015
ROBERT AND MADELAINE KLEINMAN, APPELLANTS
How Appellants are an "aggrieved or adversely affected person" —
We own Simba Run condominium unit no. 2310, the home that is immediately
adjacent to the proposed Project. We have previously submitted an Appeal dated
October 17, 2014 (the "2014 Appeal") in protest of the prior iteration of the same
project, and we refer to that Appeal for additional information in support of our
current Appeal.
We live in our Simba Run home as our principal residence, and live there
approximately six months each year, during the summer and winter months. What
is being proposed is the above -ground installation of commercial sized condensers
and dehumidification systems, and structures to surround such equipment, resulting
in the placement of this equipment and structures immediately outside of our
home, within feet of our living space. The main structure will be approximately
the size of a railroad freight car, will impact our views and will create a significant
health hazard, and noise, fog and general nuisance.
As described in the following attachments, this Project violates the spirit and letter
of the Town of Vail Design Review Board ordinances and the laws of the State of
Colorado, including, without limitation, the Design Review Standards and
Guidelines of the Town of Vail and the Noise Abatement statutes of the State of
Colorado, including C.R.S. 25-12-101 through 103, et seq. Of even greater
concern, as more fully described herein, the Project will create an unacceptable
risk of Legionnaires' Disease to Appellants and others that come in contact with
this equipment, a risk that Applicant has failed to address and cannot mitigate.
Appellants are available to provide any additional information required by the
Department of Community Development to resolve this Appeal and wish to
receive timely notice of and to participate in any further hearings or other actions
taken in connection with the Project, the application or this Appeal. Without
limiting the generality of the foregoing, Appellants wish to present their opposition
to the Project at the next meeting of the Design Review Board at which meeting
this Project is being considered. In addition, Appellants reserve all rights
available under law for a judicial challenge of the granting of permission to
construct the Project, should that be the final decision of the Town of Vail.
Opposition to the Project is a component of the litigation currently pending
between the Appellant, as plaintiff, and certain current and former members of the
1/5/2016
Board of Directors of Simba Run Condominium Association, as defendants. Such
action is entitled Kleinman v. Schaff, et al., and has been assigned case number
2015 cv 1, District Court, Eagle County, Colorado. That litigation is currently
scheduled for trial before Judge Gannett, Eagle County District Court Judge, in the
spring of 2016.
1/5/2016
ATTACHMENT 2 TO APPEAL DATED OCTOBER 22, 2015
ROBERT AND MADELAINE KLEINMAN, APPELLANTS
Nature of the Appeal, with reference to specific code sections —
Health Risks, Noise and other Nuisance Laws —
Included in the Project are condensers and dehumidifiers that are of large
commercial grade (the dehumidifier alone has an operating weight of 7,500
pounds) and which are not suitable for installation so close to residences. The
condenser operates at a sound level of 65dB, and will cycle on and off 24 hours a
day, 365 days a year, creating a shrill noise at start up. The dehumidifier fan
moves 8,200 cfin of air and the air supply fan uses a 10hp motor. The noise from
the dehumidifier is in addition to the 65dB noise created by the condenser. These
noise levels are beyond the permissible noise levels for residential areas under the
State of Colorado's Noise Abatement statutes, including C.R.S. 25-12-101 through
103, et seq. The proposed operation of this equipment will also constitute a
general nuisance that is actionable under the laws of the State of Colorado and the
ordinances adopted by the Town of Vail.
In a Supplemental Filing to the 2014 Appeal submitted to former Vail Planner
Warren Campbell on October 21, 2014, Appellants noted that the Installation and
Operating Manual for the Desert Aire SA Series Dehumidifiers, which is the
central component for the Project, provides in Section 2. 1, at page 11.'
Do not install the unit near occupied rooms such as offices or guest
rooms.
Even though this issue was brought to the attention of Applicant in connection with
the 2014 Appeal, Applicant never justified or explained why the proposed
installation of this equipment, just feet from occupied condominium units, in
contravention of the manufacturer's own admonition, was appropriate.
Further, in Section 2.2.3 of the Manual, at page 17, the manufacturer warns:
The humid exhaust air may form an icy fog when it blasts outside
during the winter.
' A copy of the Installation and Instruction Manual for the SA Series Dehumidifiers is attached hereto as Exhibit A
and is hereinafter referred to as the "Manual'.
1/5/2016
That warning is applicable to all installations, wherever situated, and one can only
imagine the volume of "icy fog" that will be created when blasting "humid exhaust
air" into the Vail environment during a typical winter evening at 8,000 feet.
Clearly, this constitutes another nuisance created by the Project for which
Applicant has not offered any mediation.
Legionnaires' Disease and Health Risks to Occupants and the Public -
The Applicant has not addressed the risk that the Project will subject Appellants
and others that come in contact with the Project to Legionnaires' Disease. As the
Design Review Board is aware, an episode of Legionnaires' Disease impacted
New York City just recently, sickening over 120 people and killing 12.2 This
exact type of equipment has been shown to harbor the Legionella bacterium that
causes Legionnaires' Disease, and the Project will put all occupants of Simba Run,
particularly those that use the swimming pool, at heightened risk, and owners such
as Appellants, that live immediately adjacent to the Project, at grave risk.
Applicants call the Department's attention to the website for the U.K. Science and
Technology Facilities Counse13 which states:
2. Scope
The present code applies to the design, operation and maintenance of all
water systems where there is the potential for Legionella to grow and
become dispersed as a respirable aerosol, whether owned or managed by the
STFC or brought onto STFC sites by facility users, tenants, contractors or
other visitors.
The sources include, but are not limited to, the following domestic or non
domestic systems:
• Fixed and mobile air conditioning, dehumidification or ventilation
systems and humidifiers; (emphasis added)
See, e.g., N.Y. Times edition of August 7, 2015, at: http://www.nytimes.comJ2015/08/08/n}_region/le_gionnaires-
disease-outbreak-is-waning-new-York-health-official-says.htm I? r-0).
' http://www.she.stfc.ac.uk/SHE/Codes/STFC/SC38_Legionella/20977.aspx
1/5/2016
Numerous scholarly articles have also made the link between Legionnaires'
Disease and dehumidification equipment, including a recent article published in the
Oxford. Press Journal of Clinical Infectious Diseases, which found the bacteria for
Legionnaires' Disease in the condensate from dehumidification equipment. The
Journal concluded:
"In addition, the following specimens tested positive for L. pneumophila by
PCR: dehumidifying unit condensate, . . ." (Oxford Journals, Clinical
Infectious Diseases, pp 222-228, Vol 44, Issue 2, 2015)
While air conditioning cooling towers are the usual culprits in the transmission of
Legionnaires' Disease, that is simply the consequence of the proliferation of such
towers compared to the small number of installations similar to the Project.
Nevertheless, there can be no question that equipment of the type involved in the
Project is equally capable of transmitting this disease. As an example, the
following is from the Hong Kong Town Health Medical Network Services:
Legionella is present in our normal daily environment. Warm water
provides the best conditions for its survival such as that stored in
building pipes, ventilation pipes, air-conditioning ducts, drinking waterpipes,
sewers, and fountains. As well, home faucets, water systems, dehumidifiers,
water filters and any man-made water usage fittings that
retain warm water and encourage the growth of bacteria will nurture its
existence so it can also pose a threat in the comforts of your own home.
(emphasis added)4
There can be no question that the Project will produce copious amounts of
condensate, and that the condensate piping, drains, pans and other systems
associated with this equipment are potential petri dishes for the cultivation of the
Legionella bacteria. The following are from the manufacturer's Manual for this
very equipment:
1. Section 2.3, dealing with Condensate Drain Piping, and stating that
"Whichever type of drain your dehumidifier has, it must be trapped to
prevent condensate from backing up in the drain pan."
2. Section 2.5, which cautions that when the Auxiliary Heat Coil Piping is
added, which would be required in the cold climate in Vail, the owner
° The article referenced can be found at http://www.thmn.com.hk/doc/20.pdf
1/5/2016
must "size the trap for at least 2-1/2 times the design condensing rate to
allow for high condensate flow on system start-up."
3. Section 3.4, which states that the owner is to "Check the condensate drain
to make sure that it has been trapped and primed with water" and that the
owner must "Verify that it drains freely with no leaks."
4. Section 3.5.2, which requires that the owner "Check and clean the drain
pipes and blow out the condensate drain line. If the drain is plugged,
water will back up into the dehumidifier and flood the mechanical
room." (emphasis added).
5. Finally, the cover sheet for the Manual specifies that the dehumidifier
that is the central component of the Project, will remove between 55 and
340 pounds of moisture per hour, all of which needs to be dispersed
somewhere.
In the United Kingdom, for facilities under its jurisdiction, the U.K. Science and
Technology Facilities Counsel has mandated the routine inspection of equipment
of this type to check for the presence of Legionella bacteria, an inspection protocol
that is wholly outside the capabilities of personnel at Simba Run, and which is not
part of any proposal submitted by the Applicant for their continued maintenance
and monitoring of the health risk from this Project. The Counsel further requires
the appointment of a "Legionella Responsible Person" in all installations of
equipment of the type involved in the Project, with such person to be: "A person
who has been formally appointed, in accordance with the HSE Approved Code of
Practice, to assume managerial responsibility for implementation of the Legionella
precautions and the responsibilities detailed in this SHE code." Simba Run
obviously has no one on staff with the requisite training to be a "Legionella
Responsible Person."
In response to the recent massive outbreak of Legionnaires' Disease, New York
City adopted sweeping new laws that mandate the routine inspection and
disinfecting of cooling towers, and impose on the owners the entire cost of
decontamination, should the Legionella bacteria be found on the site.5 It is likely
that such legislation will form the model for new laws and expanded regulation
5 See, e. g., the following article from the August 5, 2015 edition of The New York Daily News,
httt):Hm.nydailynews.com/new-york/bronx/86-cases-legionnaires-disease-confirmed-south-bronx-article-1.2314277.
See also the following article from the Office of the Mayor, following Mayor de Blasio's signing of the new law:
http://www l .nyc.gov/office-of-the-mayor/news/566-15/mayor-bill-de-blasio-signs-first-in-nation-legislation-
co o l ing-to wer-maintenance#/0
1/5/2016
that will be enacted by state and federal agencies, including agencies within the
State of Colorado. Even with these new regulations, ten new cases of
Legionnaires' Disease were just confirmed in New Yoro, where equipment was
found to be contaminated even after undergoing the routine inspections mandated
by the new law, including an installation at the Albert Einstein School of Medicine,
which arguably has access to the most sophisticated technicians. Recently,
California reported that dozens of inmates and four staff members contracted
Legionnaires' Disease from contaminated towers, confirming that the recent
outbreaks are not confined to New York. Clearly, if such facilities cannot avoid
contamination, there is no way that Simba Run, without any technical expertise on
staff, can assure that its residents and guests can avoid becoming infected with this
deadly disease as a consequence of the introduction of this equipment into the
Simba Run environment.
The Applicant has not (and cannot) explain how it will accomplish the necessary
inspections of this equipment with the snow load that will be present in the area
surrounding the Project during the winter, how it can accommodate ladders or
scaffolding to enable properly trained personnel to access areas where warm water
will accumulate in, on and around the Project, and how it can use the Project in a
manner that will eliminate the risk of this deadly disease to Appellants and other
owners at Simba Run, and their families and guests. Moreover, the Design Review
Board not only failed to properly consider the health risk to Appellants and others
that would come in contact with this equipment, but also the damage that would be
caused to our community should there be an outbreak of this deadly disease as a
consequence of the installation of this totally unnecessary and inappropriate
equipment. Accordingly, the Project must be rejected, as creating an unnecessary
and unacceptable public health and reputational risk to our community, a risk that
is wholly disproportionate to any benefit that the Project could possibly provide to
the Applicant.
Design Review Standards and Guidelines —
The compatibility and suitability of any proposed structure to its surroundings and
to the environment are at the essence of the Town of Vail's Design Review
6 See: http://www.nyl.com/nyc/all-boroughs%news/2015/09/29/city-confirms-more-cases-of-legionnaires--disease-
in-bronx.htm
7 See: http://www.foxnews.com/health/2015/10/02/cooling-towers-blamed-for-legionnaires-disease-at-califomia-
prison/
1/5/2016
Standards and Guidelines (the "Standards"). See, e.g., Paragraph A of Section 14-
10-2 of the Standards ("Structures shall be compatible with existing structures,
their surroundings, and with Vail's environment"). The above -ground installation
of noisy, commercial sized condensers and dehumidifiers in close proximity to
residential dwellings, and with containment buildings and structures made of
concrete, metal and other non -natural products, and with a construction plan that
contemplates the regrading of the surrounding topography, cannot possibly be
approvable under the Standards, should have been rejected on submission and on
review, and must now be rejected on Appeal.
The following are just some of the ways in which the Project is violative of the
Standards:
1. Buildings are to fit into their sites so as to preserve the natural landforms and
features intact. (Paragraph B of Standards Section 14-10-2. See also
Paragraphs A, B and C of Standards Section 14-10-3). The Project will
require the regrading of the site area, and the removal of mature trees and
other established vegetation. We have been advised that truckloads of
overburden will need to be removed from the site to accommodate the
Project.
2. Ancillary buildings are to be constructed of the same or a complimentary
material to the main building's exterior finish. (Paragraph C of Standards
Section 14-10-10). The roof of the Project will be a Kalwall Roof or similar
system, also not a favored construction material and totally inconsistent with
the existing exterior materials of the present building. Note that these
artificial roof panels will be fully visible from the dwelling units in the
existing building. They may also reflect direct sunlight onto the adjacent
dwelling units, in contravention of the requirements of Paragraph F of
Standards Section 14-10-5.
3. All utility service systems shall be installed underground. (Paragraph C of
Standards Section 14-10-10). While the original pool equipment was
installed underground, in a manner compliant with the Standards, the Project
will be fully above ground, which creates the health, noise, esthetic and other
issues addressed in this Appeal. Applicant should not be allowed to construct
the Project (consisting of utility service equipment or its equivalent) above
ground in contravention of the letter and spirit of the Standards.
1/5/2016
No consideration by the Applicant of other less objectionable solutions —
The Project has been described by the Applicant as needed to reduce damage to
metal support structures in its pool building due to exposure to chlorine and
chlorine derivatives. These chemicals arise from Applicant's use of traditional
chlorinating products to sanitize its pool and hot tub water. The use or overuse of
such products constitute obsolete technology, as there are currently superior ways
to effectively sanitize pool and hot tub water without the use of such chemicals in
the quantities now being used by Applicant. These include conversion to salt
chlorination, where the only added chemical is sodium chloride, or the use of ultra
violet disinfecting units, that significantly reduce the need for traditional
swimming pool chlorine and related chemicals. The following is a partial list of
web sites describing these better options, none of which were appropriately
considered by Applicant:
http ://www. american-pool s. com/salt-water-pool-conversion-from-chlorine/
http://www.deltauv.com/?page id=62
It should be noted that many of the indoor swimming pools in the Vail Valley have
converted to salt, and promote that feature in their marketing activities.
IT SHOULD ALSO BE NOTED THAT NOT A SINGLE HOTEL OR
CONDOMINIUM THAT OPERATES AN INDOOR POOL IN THE VAIL
VALLEY HAS INSTALLED DEHUMIDIFICATION EQUIPMENT OF
THE TYPE PROPOSED TO BE INSTALLED BY APPLICANT!
Applicant has been unable to explain why it must install this health risk and
nuisance creating equipment while no other similar operator of an indoor pool in
the entire Vail Valley has determined that such an installation is required.
No legitimate need for this Project —
Applicant's own consultant has advised Applicant that the damage to the pool
building is far less than was originally thought when this Project was initially
proposed. The pool building is now over 30 years old and is showing only
minimal deterioration from the environmental and chemical interactions that the
Project is designed to ameliorate. More conservative maintenance methods would
address the minimal damage currently present in the pool building without the
1/5/2016
risks to health or the noise and other nuisances that would result from completion
and operation of this Project.
As previously noted, inexplicably, the Project is being advanced to dehumidify
pool building air in Vail, Colorado, located at a height of over 8,000 feet, and in an
environment which is among the driest of any populated community in the United
States. That statement alone should give any reviewing agency reason to question
the suitability, necessity or desirability of the Project.
1/5/2016
ATTACHMENT 3 TO APPEAL DATED OCTOBER 27, 2015
ROBERT AND MADELAINE KLEINMAN, APPELLANTS
List of property owners that are the subject of this Appeal or are adjacent
property owners —
The applications for the Project were submitted by the Board of Directors, Simba
Run Condominium Association.
Their address is:
Board of Directors
Simba Run Condominium Association
1100 North Frontage Road
Vail, CO 81657
The following are the names and addresses of the unit owners at Simba Run that
are most immediately impacted by the proposed Project, other than the Appellants:
Danielle Gooden
Unit 2304, Simba Run Condominiums
1100 North Frontage Road
Vail, CO 81657
Francisco Roman
Unit 2306, Simba Run Condominiums
1100 North Frontage Road
Vail, CO 81657
Ethan Schaff
Unit 2308, Simba Run Condominiums
1100 North Frontage Road
Vail, CO 81657
At the suggestion of the Town of Vail in connection with the 2014 Appeal, the
following organizations are deemed to be entitled to notice of this Appeal.
Stamped, addressed envelopes to each of the entities listed below are included with
this Appeal.
1/5/2016
President
Casolar Vail Homeowners' Association, Inc.
1150 Sandstone Drive
Vail, CO 81657
President
Savoy Villas Condominium Association, Inc.
1240 Lionsridge Loop
Vail, CO 81657
President
Vail Run Resort Community Association, Inc.
1000 Lionsridge Loop
Vail, Colorado 81657
1/5/2016
Design Review Board
ACTION FORM
��" ,! Department of Community Development
TOWNj[JInT nu j%� • 75 South Frontage Road, Vail, Colorado 81657
V r tel: 970.479.2139 fax: 970.479.2452
c MnMvFLOMEW web: www.vailgov.com
Project Name: SIMBA RUN DEHUMIDIFER & CONDEN DRB Number: DRB150454
Project Description:
COMMON ELEMENT: INSTALLATION OF DEHUMIDIFIER AND ASSOCIATED CONDENSOR AND
SCREEN WALL
Participants:
OWNER HURFORD, HILGE M. & JENNIFER 09/28/2015
175 E 62ND ST
NEW YORK, NY
10021
ARCHITECT PIERCE ARCHITECTS 09/28/2015 Phone: 970-476-6342
1650 FALLRIDGE ROAD SUITE C-1
VAIL
CO 81657
License: C000003130
APPLICANT SIMBA RUN CONDOMINIUM ASSOCI 09/28/2015 Phone: 970-476-0344
C/O FARROW HITT
VAIL.
CO, 81657
Project Address: 1100 LIONS RIDGE LP VAIL Location:
SIMSA RUN: COMMON ELEMENT
Legal Description: Lot: 6-10 Block: C Subdivision: SIMBA RUN
Parcel Number., 2103-121-1300-1
Comments: Please see below.
BOARD/STAFF ACTION
Motion By: Action: STAFFAPP
Second By:
Vote: Date of Approval: 10/09/2015
Conditions:
Cond: 8
(PLAN): No changes to these plans may be made without the written consent of Town of
Vail staff and/or the appropriate review committee(s).
Cond: 0
(PLAN): DRB approval does not constitute a permit for building. Please consult with
Town of Vail Building personnel prior to construction activities.
Cond: 201
(PLAN): DRB approval shall not become valid for 20 days following the date of
1/5/2016
approval, pursuant to the Vail Town Code, Chapter 12-3-3: APPEALS.
Cond: 202
(PLAN): Approval of this project shall lapse and become void one (1) year following
the date of final approval, unless a building permit is issued and construction is
commenced and is diligently pursued toward completion.
Planner: Jonathan Spence DRB Fee Paid: $250.00
1/5/2016
0 A
SA Series Energy
Recovery Natatorium
Dehumidifiers
• Select Aire (SA) systems Installation and Operation Manual
are dual refrigeration
circuit, packaged
dehumidifiers.
• Systems remove between -
55 and 340 pounds of - -
moisture per hour.
• Refrigeration circuits
consist of scroll
compressors for high
performance and long life.
• Models feature 8 -row
evaporator coils for high
moisture removal capacity.
• SA systems include an '
exclusive exhaust air heat o
recovery system and
patented air flow �
balancing.
.o
• SAs dual refrigeration • ' 'O
circuit design allows 5A System
,
staging to minimize
energy consumption and
optimize energy recovery.
Etols
EXHIBIT A
1/5/2016
ONLY TRAINED, QUALIFIED PERSONNEL SHOULD INSTALL AND/OR SERVICE
DESERT AIRE EQUIPMENT. SERIOUS INJURY, DEATH AND PROPERTY DAMAGE CAN
RESULT FROM IMPROPER INSTALLATION/SERVICE OF THIS EQUIPMENT. HIGH VOLTAGE
ELECTRICAL COMPONENTS AND REFRIGERANT UNDER PRESSURE ARE PRESENT.
Desert Aire
Dehumidification Equipment
Standard Limited Warranty
Desert Aire warrants the dehumidifying unit to be free from defects in materials and workmanship subject to the terms,
conditions and limitations stated herein.
TERMS
Desert Aire warrants all components (except as noted) for a period of two (2) years from the date of shipment. This
warranty shall be limited to the supply of new or rebuilt parts for the part which has failed because of
defects in workmanship or material, and does not include the cost for labor, transportation or other costs not herein
provided for. Replaced parts are warranted only for the remaining portion of the original warranty period.
CONDITIONS
The warranty is subject to the following conditions:
1. The unit must be properly installed and maintained in accordance with the Desert Aire
"Installation and Operation Manual" provided with each unit and/or other documentation
provided.
2. The Start -Up Report must be completed and returned to Desert Aire within 30 days of the start-up.
3. This warranty shall not apply to any part that has been tampered with, or has been subject to
misuse, negligence or accident. A warranty can be obtained for altered equipment but only with
written consent from Desert Aire.
4. The following parts and components are excluded from the warranty: belts, filters, driers, fuses and
refrigerant.
5. Refrigerant coils or other components that corrode due to improperly balanced pool chemistry or
corrosive air quality will not be warranted.
6. All replacements or repairs will be FOB Germantown, WI.
7. This warranty shall be null and void if defects or damages result from unauthorized opening of the
refrigerant circuit, tampering with factory set controls, or operating outside the original design
conditions.
8. Desert Aire shall not be liable for labor costs incurred in diagnosing the problem, or the removal
or replacement of the part or parts being repaired.
9. Desert Aire must preauthorize all warranty coverage described herein.
Desert Aire - SA Manual 3
1/5/2016
Extended Warranty:
Your Desert Aire unit may have extended warrantees beyond this Standard Limited Warranty document.
Extended warrantees are only available at the time of the purchase of the original equipment. These extended war-
rantees are covered under a separate document and their terms and conditions are separate from this
document. It is mentioned in this document for informational purposes only.
Any and all incidental or consequential damages are expressly excluded from this warranty. Some states do not allow
the exclusion of incidental or consequential damages for personal injury, so the above limitations may not apply to you
for certain damages. This warranty gives you specific legal rights, and you may also have other rights, which vary
from state to state. No person or representative is authorized to make any warranty or assume any liability not strictly
in accordance with the aforementioned.
Inquiries regarding warranty matters should be addressed to:
Desert Aire Corp
c/o Service Manager
N120 W18485 Freistadt Road
Germantown, WI 53022
PH: (262) 946-7400
FAX: (262) 946-7401
E-MAIL: service@desert-aire.com
Additional copies of this manual can be purchased for a nominal fee from Desert Aire. Submit requests to the contact
information listed above.
4 Desert Aire - SA Manual
1/5/2016
Safety Labels are used throughout this manual. They comply with the ANSI Z535.4 Standard.
Please be familiar with the following labels and their definitions.
This is the safety alert symbol. It is used to alert you to potential
personal injury hazards. Obey all safety messages that follow this
symbol to avoid possible death or injury.
ff
DANGER Indicates an imminently hazardous situation which, if not
avoided, will result in death or serious injury.
! WARNING Indicates a potentially hazardous situation which, if not
avoided, could result in death or serious injury.
! CAUTION I
Indicates a potentially hazardous situation which, if not
avoided, could result in minor or moderate injury.
Caution used without the safety alert symbol indicates a
CAUTION potentially hazardous situation which, if not avoided, could
result in property damage.
Desert Aire - SA Manual 5
1/5/2016
Desert Aire - SA Manual
1/5/2016
TABLE OF CONTENTS
1 Introduction......................................................................................................................
9
1.1
Inspection...............................................................................................................
9
1.2
Damage Claims......................................................................................................
9
1.3
Rigging...................................................................................................................
9
1.3.1 Rigging the Dehumidifier.............................................................................
9
2 Installation.......................................................................................................................
11
2.1
Position and Service Clearance.............................................................................
11
2.2
Outdoor Air Duct....................................................................................................
15
2.2.1 Outdoor Air Duct Unit without Integral Exhaust .........................................
15
2.2.2 Outdoor Air Duct Unit with Integral Exhaust ..............................................
17
2.2.3 Exhaust Duct Unit with Integral Exhaust ...................................................
17
2.3
Condensate Drain Piping.......................................................................................
18
2.4
Pool Water Piping...................................................................................................
20
2.5
Auxiliary Heat Coil Piping.......................................................................................
22
2.6
Remote Condenser (Optional)..............................................................................
23
2.7
High Voltage Wiring...............................................................................................
24
2.8
Controls and Sensors............................................................................................
25
2.8.1 Air Temperature/Humidity Sensor.............................................................
25
2.8.2 Water Temperature Sensor.......................................................................
25
2.8.3 Installation of Sensors for the SelectAireTM with Integral Exhaust Fan .....
25
2.8.3.1 Indoor Static Sensor Installation..................................................
26
2.8.3.2 Outdoor Static Sensor...................................................................
26
2.8.4 Installation of Optional VOC Monitoring Sensor .........................................
28
2.9
Auxiliary Heating Control Wiring............................................................................
28
2.9.1 Auxiliary Heating - Dry Contact Closure ....................................................
29
2.9.2 Auxiliary Heating - Proportional Signal ......................................................
29
2.10
Auxiliary Pool Water Heating..................................................................................
29
2.11
Smoke Alarm Interlock...........................................................................................
30
3 Start -Up Procedures.....................................................................................................
31
3.1
Preliminary Inspection............................................................................................
31
3.2
Airflow Balancing....................................................................................................
32
3.2.1 Airflow Setup of SelectAireTM without Integral Exhaust Fan ......................
33
3.2.2 Airflow Setup of SelectAireTM with Integral Exhaust Fan ...........................
35
3.2.3 Final Air Balancing.....................................................................................
38
3.3
Refrigeration Testing..............................................................................................
43
3.4
General Testing.....................................................................................................
45
3.5
Routine Maintenance Schedule.............................................................................
45
Desert Aire - SA Manual 7
1/5/2016
8 Desert Aire - SA Manual
1/5/2016
3.5.1 Service Every Month.................................................................................
45
3.5.2 Service Every Six Months.........................................................................
46
4 Troubleshooting.............................................................................................................
47
4.1
The Blower Does Not Run......................................................................................
47
4.2
The Compressor(s) Do Not Run.............................................................................
47
4.3
High Pressure Alarms / Readings Above 575 PSIG...............................................
48
4.4
Low Pressure Alarms / Evaporator Coil Icing.........................................................
48
4.5
The Pool Water Is Too Cold...................................................................................
49
5 Appendix..........................................................................................................................
51
5.1
Compressor Failure................................................................................................
51
5.1.1 Compressor Replacement.........................................................................
51
5.2
Recommended Duct Design...................................................................................
54
5.3
Pool Water Chemistry .............................................................................................
55
5.4
Recommended Controller Settings.........................................................................
55
5.4.1 Controller Set Points.................................................................................
55
5.5
System Operating Modes.......................................................................................
55
5.6
Component Replacement, Charge, Evacuation, & Leak Instructions .....................
56
5.7
System Rating Plate...............................................................................................
60
5.8
Start -Up Supervision Supplemental Information....................................................
60
5.9
System Start -Up Report.........................................................................................
63
Start -Up Report......................................................................................................
64
Compressor Replacement Form............................................................................
69
8 Desert Aire - SA Manual
1/5/2016
1 Introduction
Desert Aire dehumidifiers are designed to provide years of reliable service when installed properly.
Read these instructions carefully before you install the dehumidifier.
1.1 Inspection
Desert Aire inspects and tests each dehumidifier before it leaves the factory so that you receive a quality
piece of equipment. Unfortunately, equipment may become damaged in transit. Inspect the
dehumidifier carefully before signing the receiving papers. Check for both visible and concealed damage.
Use a halogen leak detector to check the piping for refrigerant leaks.
1.2 Damage Claims
If the dehumidifier has been damaged, document the extent of the damage. Take pictures if possible.
Next, obtain a claim form from the carrier. Promptly fill out and return the form. Carriers may deny claims
that you have not filled out within a week of delivery. Notify Desert Aire of any damage.
1.3 Rigging
1. Failure to observe rigging instructions may lead to equipment damage,
personal injury or death.
2. Lifting method and procedure must comply with all local and national codes
and regulations.
3. The use of safety slings in addition to lifting lugs is required.
4. Do not lift the dehumidifier in high winds or above people.
Desert Aire dehumidifiers are solidly built and can be very heavy. Avoid personal injury and damaged
equipment by planning the installation carefully. Use moving equipment whenever possible.
1.3.1 Rigging the Dehumidifier
Desert Aire dehumidifiers are equipped with four or more lifting lugs. Use spreader bars and
safety straps when you use these lugs for rigging.
• Utilize all of the lifting lugs provided when hoisting unit.
• Test -lift the dehumidifier to verify that it is properly balanced.
• Do not lift the dehumidifier in high winds or above people.
• The top panels are not designed to support the weight of persons. The top panels are
weather proofed and excessive weight may cause water to penetrate through cracked
seams. Damage incurred through caved or distorted top panels will not be covered
under warranty. If you must walk on the top panels, carefully walk on the edges where
structural integrity is greatest.
Desert Aire - SA Manual 9
1/5/2016
Large System Rigging
Notes:
1. The number of lifting points will vary
between units. All lifting points must be
used to lift unit.
2. Spreader bar must be used. Unit top panel 2x4 E
is not designed to handle loading.
3. Lifting method/procedure to comply with all
local and national regulations.
4. Use safety slings (not shown) in addition to
lifting lugs.
5. Be sure that the lifting hooks do not contact
the sides of the unit.
6. Use appropriate lifting strategy for unit.
0036.cdr
Figure 1 - Typical Rigging for the SA Dehumidifier
1. Do not tip the dehumidifier on it's side.
2. Avoid dropping the unit down stairways or subjecting it to severe
mechanical shock.
10 Desert Aire - SA Manual
1/5/2016
2 Installation
Manual applies to standard unit configurations only.
2.1 Position and Service Clearance
Desert Aire dehumidifiers require routine maintenance to operate efficiently.
• Allow a minimum of 36 inches of clearance around the service side of the dehumidifier for piping,
electrical connections, and service access. Install the unit on a sturdy, level mounting base or
platform that will prevent vibration and sound transmission. Never install the dehumidifier on a
wooden platform without consulting the design engineer for spring isolation requirements and
sound control materials. Do not install the unit near occupied rooms such as offices or guest
rooms.
Level the dehumidifier to ensure proper condensate drainage.
Install blocks under the unit if necessary to provide clearance for the condensate trap. Install
blocks underneath each corner and each lifting lug.
Figure 2 - Dehumidifier with Blocks Installed for Trap Clearance
• Install outdoor dehumidifiers equipped with an outdoor air intake away from plumbing vents,
furnace flues, or equipment which could contaminate the air supply.
• If the dehumidifier is to be mounted on a roof curb, make sure that the curb has been properly
mounted and supported. Place gasketing around the perimeter of the curb before setting the
dehumidifier in place. This will help prevent air or water leaks.
• You must not install an indoor rated dehumidifier in an unconditioned space or where ambient
temperatures can fall below 45°F. If you must install the dehumidifier outside or in an
unconditioned space, you must use an outdoor rated dehumidifier. Desert Aire equips
outdoor -rated units with weatherproofing and thicker insulation. You can determine if your unit is
outdoor -rated by inspecting the unit rating plate. (See Section 5.7 in the Appendix for details.)
• Duct design and installation should conform to ASHRAE and SMACNA low velocity duct
standards. See Section 5.2 in the Appendix for additional duct recommendations.
Desert Aire - SA Manual 11
1/5/2016
REMOTE
CONDENSER
12 Desert Ai,. - SA Manual
WEATHER-PROOF INTAKE FOOD
Mechanical Room MOTOR OPERATED DAMPER
INSULATED OUTSIDE AIR INTAKE DUCT,
SIZE FOR CODE REQUIREMENTS)
--------------------
SKYLIGHT
--------------
-------------------
SKYLIGHT
JR
Pool Room
MECHANICAL EXHAUST WITH BACK -DRAFT DAMPER
(WALL OR ROOF MOUNTED)
NOTE! CAPACITY SHOULD NOT EXCEED INTAKE VOLUME.
Figure 3 - Basic Pool Room Layout
1/5/2016
DS' T
EI
B
IN -11 TURNING VANES
IN ALL ELBOWS.
Crr
EW
_;0P
LOCATE ANODIZED ALUMINUM
UEX'BUE NEOPRENE
RETURN AIR GRILLE AS HIGH
DUCT CONNECTOR
AS PQS.I.UE IN ROOM
Am 'TMM�
T L 4 ---------
E2
TEMPERATURE AND HUMIDITY CONTROLS
--------------------
SKYLIGHT
--------------
-------------------
SKYLIGHT
JR
Pool Room
MECHANICAL EXHAUST WITH BACK -DRAFT DAMPER
(WALL OR ROOF MOUNTED)
NOTE! CAPACITY SHOULD NOT EXCEED INTAKE VOLUME.
Figure 3 - Basic Pool Room Layout
1/5/2016
Use turning vanes whenever the duct makes an abrupt turn, especially in the return
air duct. Poor return air distribution will reduce the moisture removal.
ANODIZED ALUMINUM
RETURN AIR GRILLE
LOCATE AS HIGH AS
POSSIBLE
RETURN AIR DUCT
FILTER RACK
FLEXIBLE DUCT
CONNECTIONS
CONDENSATE PIPING
P.C.D. COATED SPIRAL
GALVANIZED PIPE
Figure 4 - Typical In -Ground Duct Layout
• You may use galvanized sheet metal ducts for all but underground installations and
severely corrosive environments.
• Do not use fiberglass duct boards or acoustic duct liner for air distribution in highly
humid applications, such as pool room dehumidification.
• If a duct must be installed in an unconditioned area, or if you are installing an
outdoor air intake duct, insulate it with two inches of fiberglass duct wrap with an
intact vapor barrier.
• Direct the supply air toward skylights, exterior walls and windows, and spectator
areas. Since air movement will increase the evaporation rate of the pool, direct
the supply air grilles away from its surface.
Desert Aire - SA Manual 13
1/5/2016
SKYLIGHT
ANODIZED At
SIDEWALL RE
DESERT AIRE
ANODIZED Al
RETURN AIR
LOCATE AS H
RETURN AIR I
FLEXIBLE DU,
CONNECTION
Figure 5 - Soffit Duct Layout with Skylight Grille
ANODIZED ALUMINUM
CEILING DIFFUSER
VAPOR BARRIER
WINDOW
• Install return air grilles or louvers as high as possible in the enclosure. Normally,
one centrally -located grille will be adequate. Avoid under sizing this grille or
"short-circuiting" of air with nearby supply registers.
• Select grilles and diffusers for low static pressure loss and proper throw and CFM
rating.
• Keep the noise criteria levels of the grilles between 35 and 45 d6.
• Use anodized aluminum grilles to prevent premature corrosion.
14 Desert Aim - SA Manual
1/5/2016
2.2 Outdoor Air Duct
Standard Desert Aire dehumidifiers are equipped with an opening which will draw outdoor air into the
conditioned space. This will help you to comply with ASHRAE Standard 62, which requires the
introduction of outdoor air into commercial buildings. The SA controller features a seven-day
programmable time clock. The clock will open and close the outdoor air damper based on the building
occupancy schedule.
Note that condensation may occur when cold outdoor air is mixed with warm, humid return air inside of
the dehumidifier. During the winter months, this moisture can freeze and cause serious damage to the
equipment. Desert Aire dehumidifiers are equipped with an internal temperature sensor which will close
the outdoor air damper if it senses freezing temperatures inside the unit.
If outdoor temperatures in your area drop below 32°F, and outdoor air code compliance is required at all
times, you must install a preheating coil. System failures caused by improper outdoor air duct
installations are not covered by the Desert Aire warranty.
The ducting method you use depends on the SA type of dehumidifier you have.
2.2.1 Outdoor Air Duct Unit without Integral Exhaust
There are three possible configurations for the outdoor air opening:
1. The SA units without Integral Exhaust have a duct connection with outdoor air damper
and actuator between the evaporator and the reheat condenser coils. The unit controller
will energize a set of dry contacts during occupied times. Use these dry contacts to
control an additional outdoor air damper if required and/or the exhaust blower. The
exhaust blower and the outdoor air louvers, filters, additional dampers, and actuators
must be field -supplied.
O/A Duct
Connection
w/C
Field -Installed Duct
-
---- --------------------------------------------
Filters, Dampers,
& Louvers
by Others
Figure 6 - Indoor Dehumidifier with Outdoor Air Duct Connection with Damper
Desert Aire - SA Manual 15
1/5/2016
2. An optional module can be provided which contains filters and a factory -installed damper and
actuator. This module, which is designed for indoor installations, has a flanged opening for a
field -installed outdoor air duct. The unit controller will energize a set of dry contacts during
occupied times. Use these dry contacts to control the exhaust blower. Outdoor air louvers and
the exhaust blower must be field -supplied.
Field -Installed Duct
--------------------------------
Louvers by Others
Figure 7 - Indoor Dehumidifier with Filter and Damper Module
An optional module can be provided, which contains filters and a factory -installed damper and
actuator. This module, which is designed for outdoor installations, has an outdoor air intake
protected by a weather hood. The unit controller will energize a set of dry contacts during
occupied times. Use these dry contacts to control the field -supplied exhaust blower.
Figure 8 - Outdoor Dehumidifier with Filter and Damper Module
The outdoor air duct used for options 1 and 2 must be insulated to prevent condensation from
forming on it during the winter. Since cold outdoor air can cause moisture to condensate and
freeze on surfaces when it mixes with the warm, humid return airstream, you must preheat the
outdoor air whenever possible.
16 Desert Aire - SA Manual
1/5/2016
2.2.2 Outdoor Air Duct Unit with Integral Exhaust
There are two possible configurations for the outdoor air opening:
1. The standard SA unit with Integral Exhaust contains a module which handles outdoor
makeup air and exhaust air. This factory -installed module includes filters, dampers,
actuators, and an exhaust blower. The unit controller will open the dampers during
occupied times. This module, which is designed for indoor installations, has flanged
openings for the outdoor and exhaust air ducts. The ductwork and louvers must be
field -supplied.
<=C -----------------------
------------
.......... ......
- ----------
Figure 9 - Indoor Dehumidifier Showing Outdoor Air and Single Exhaust Ducts
2. The standard SA unit with Integral Exhaust contains a module which handles outdoor
makeup air and exhaust air. This factory -installed module includes filters, dampers,
actuators, and an exhaust blower. This module, which is designed for outdoor
installations, has an outdoor air intake protected by a weather hood.
2.2.3 Exhaust Duct Unit with Integral Exhaust
There are two possible configurations for the exhaust air opening:
1. The module ordered for an outdoor unit discharges the exhaust air to the atmosphere.
No duct connection is required.
2. The module ordered for an indoor unit will have one or two discharge flanges, depending
on the volume of exhaust air. You must duct the exhaust air to outside the building. The
combined resistance of the duct and the discharge grille must not exceed 0.5" W.C. The
humid exhaust air may form an icy fog when it blasts outside during the winter. Install the
outlet grille in a location where this fog will not damage the building or create a safety
hazard.
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a�;---------- -------
Figure 10 - Indoor Dehumidifier Showing Outdoor Air and Dual Exhaust Ducts
2.3 Condensate Drain Piping
The condensate drain connection on the standard Desert Aire SA series dehumidifiers is a 1-1/2" ID PVC
stub which penetrates the base rail of the unit.
Figure 11 - SA Standard Condenser Drain Location
An SA series dehumidifier ordered for roof curb mounting has its drain connection on the underside of the
unit to help prevent freezing. This drain has a 1-1/2" MPT fitting.
8 Desert Aire - SA Manual
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Figure 12 - SA Roof Curb Unit Showing Condensate Drain Location
Whichever type of drain your dehumidifier has, it must be trapped to prevent condensate from backing
up in the drain pan. The cabinet of the dehumidifier is under negative pressure whenever the supply
blower is running. If you do not trap the drain, condensate will be sucked into the cabinet, where it may
cause premature corrosion and property damage.
T
1
r
Figure 13 - Sectional View of Condensate Trap Requirements
Trap the condensate connections as shown in Figure 13. The P -trap dimensions in Figure 13 are sized
for a maximum return air static of 2.0" W.C. If your return air static exceeds this specification, consult
Desert Aire for help in resizing the P -trap.
You may also need to install a cleanout tee or plug near the trap. Note that the drain opening in the
drain pan is off -center to simplify its cleaning and servicing. Once you have designed and installed the
trap, follow this sequence:
1. Connect the trap to a main drain line with 1/4" of downward pitch per linear foot of run.
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2. Support the drain pipe every five feet to prevent sagging.
3. After you install the drain piping, prime the trap by pouring water into the drain pan of
the dehumidifier.
Condensate drain lines installed in an unconditioned space must be heat taped to
prevent freezing. Check the heat tape yearly before winter operation.
2.4 Pool Water Piping
The DesertAire dehumidifier may be equipped with an optional pool water heating condenser. Use
copper or schedule 80 CPVC pipe and fittings to adapt to the water circuit of the dehumidifier. See
Figure 14 for recommended pool water piping. Note that this figure is intended to be a general guide only,
and may not match your installation exactly.
All piping must meet state and local codes.
20 Desert Aire - SA Manual
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1
Supply Air
2
Duct Heater (Gas, Electric, Etc.)
3
Flex Duct Connector
4
Piping to Remote Condenser
5
Desert Aire Dehumidifier
6
Filter Rack Assembly with Filters
7
Return Air
8
Vibration Isolators
9
P -Trap
10
Base (If Required)
11
Check Valve
12
Ball Valve
13
Flow Meter
14
Main Pool Heater
15
Auxiliary Pump
16
Filter Assembly
17
Main Pool Pump
18
Aquastat Sensor (Dry Well)
19
Water Inlet
20
Water Outlet
Figure 14 - Typical Pool Water Piping Diagram
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• You may not need an auxiliary pump if the main pool pump has sufficient pressure to overcome the
elevation and the resistance of the water piping to the dehumidifier. If the main pump will be cycled on
and off, you must use an auxiliary pump.
• If you use an auxiliary pump and you intend to cycle the main pump, you must size the auxiliary pump
to overcome the resistance of the main pool piping and filters.
• The dehumidifier is equipped with a built-in flow switch. If there is no water flow to the unit, the
refrigeration circuit will be locked out of the pool water heating mode. All other modes, such as
dehumidification and cooling, will function normally. Desert Aire recommends continuous water flow
to the unit to prevent vapor lock, pump cavitations, and nuisance head pressure trips.
• You must install an air eliminator at any high points in the pool water piping. Excess air in the Desert
Aire pool water condenser will cause inadequate pool heating and high operating temperatures and
may shorten the life of the dehumidifier.
Dehumidifiers equipped with the pool water heating option come with a factory -supplied water
temperature sensor and an aqua stat well. See Section 2.8 for details on control and sensor location.
Water Circuit Size
Water Flow Rate and
Pressure Drop: Pool
Water Flow Rate and
Pressure Drop: Spa
9/10 Ton
20 GPM @ 25 ft W.C.
27 GPM @ 35 ft W.C.
15 Ton
30 GPM @ 25 ft W.C.
40 GPM @ 35 ft W.C.
20 Ton
40 GPM @ 25 ft W.C.
53 GPM @ 35 ft W.C.
25 Ton
50 GPM @ 25 ft W.C.
67 GPM @ 35 ft W.C.
30 Ton
60 GPM @ 25 ft W.C.
80 GPM @ 35 ft W.C.
Figure 15 - Standard Unit Water Flow Rates (for Units Equipped with this Option)
2.5 Auxiliary Heat Coil Piping
The Desert Aire dehumidifier may be equipped with an optional hot water or steam air heating coil. This
coil, when properly sized, will provide space heating during the winter months.
• You must use proper practice when you design and install the coil piping to prevent poor coil
performance, shortened service life, or damage to the coil.
• The supply connections must not be supported by the coil headers.
• The control valve should be sized according to the pressure and flow rate requirements, not the
coil connection size.
• On steam systems, size the trap for at least 2-1/2 times the design condensing rate to allow for
high condensate flow on system start-up.
• On steam systems, use strainers, dirt pockets, and isolation valves to prevent clogging the
control valve and to simplify service.
• Install swing joints in the connection piping to prevent damage to the coil header for thermal
expansion.
• Use a backup wrench on the pipe stubs when attaching connections to prevent damage to the
header.
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2.6 Remote Condenser (Optional)
SA Series Remote Condenser Line Size (R -410A)
Model
Circuit A
Circuit B
Hot Gas Line
(Discharge)
Liquid Line
(Return)
Hot Gas Line
(Discharge)
Liquid Line
(Return)
SA18
1-1/8
5/8
1-1/8
5/8
SA20
1-1/8
5/8
1-1/8
5/8
SA24
1-1/8
5/8
1-3/8
3/4
SA30
1-3/8
3/4
1-3/8
3/4
SA35
1-3/8
3/4
1-3/8
7/8
SA40
1-3/8
3/4
1-3/8
7/8
SA45
1-3/8
7/8
1-3/8
7/8
SA50
1-3/8
7/8
1-5/8
1-1/8
SA60
1-5/8
1-1/8
1-5/8
1-1/8
Figure 16 - Remote Condenser Line Size Summary (for Units Equipped with this (Option).
Performance rated at return air conditions of 82°F/60%RH, 50' Actual line length/62.5'
Equivalent line length.
Desert Aire SA series dehumidifiers are pre -charged with enough refrigerant to fill the Remote
Condenser and up to 50 feet of refrigerant lines. No additional charge is required unless your line set
is longer than 50 feet. CONSULT WITH DESERT AIRE IF YOU MUST INSTALL THE REMOTE
CONDENSER MORE THAN 100 FEET BELOW OR 50 FEET AWAY FROM THE DEHUMIDIFIER
UNIT. Check Rating Plate label or consult factory in regards to specific charge and/or remote condenser
line sizes.
Support and clamp condenser tubing at regular intervals. Maximum span between clamps should be
limited to the following:
Tube Size
Span Between Clamps
1/2" — 7/8"
5' maximum
1-1/8"
6' maximum
1-3/8"
7' maximum
1-5/8"
8' maximum
The first clamp after the cabinet penetration should also be located such that the maximum span is
maintained.
Provide means of preventing dissimilar metal contact such as copper clamps, plastic coated hangers, or
similar. Rubber isolation at connection is recommended for applications where there may be sensitivity
to noise or vibration. Follow ANSI/MSS SP -69 clamping guidelines.
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Consider the use of U -Loops or Z -Bends for extended lengths of straight tubing subject to wide ranges in
temperature conditions. Refer to ASHRAE Handbook HVAC System and Equipment for examples.
Ensure tubing is centered within pipe seal grommet at cabinet penetration before fully tightening any field
installed clamps and brackets. Forces occurring during mode shifts may move piping slightly. After
tightening check to ensure there is a minimum of 1/2" clearance around all field installed tubing to any
structure or other obstruction.
2.7 High Voltage Wiring
You must follow all local codes when you connect the high-voltage wiring to the dehumidifier. Attach the
wires to the three -pole power block mounted on the electrical panel. Test the phasing by "bumping" the
blower contactor. Verify that the blower rotates in the proper direction. If it turns the wrong way, switch
any two of your wires at the power block.
1. Disconnect power before servicing. The unit contains high voltage wiring
and moving parts which may cause serious injury or death.
2. Failure to properly wire the dehumidifier may create the possibility of shock
and can lead to premature system failure.
Ground
Lug
Factory Supplied
Wiring
Ground Wire
L1
L2
L3
Main Power
Supply from
Disconnect Box
Main Power
Block in Unit
Figure 17 - A Typical Desert Aire Three -Phase Power Block
Some equipment may contain a variable speed drive for the supply fan. The fan will run the correct
direction regardless of the input power. In these cases, the compressor must be "bumped" to determine
if it is pumping correctly. Use the controller display to view the analog inputs and briefly energize one of
the compressor contactors. The discharge pressure should increase and the suction pressure should
decrease when phasing is correct. Do not run the compressors in reverse rotation for an extended
period of time as damage will result.
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2.8 Controls and Sensors
The standard Desert Aire SA series dehumidifiers are controlled by a microprocessor controller. This
controller monitors conditions such as room humidity and temperatures and controls the dehumidifier
accordingly. A separate controls manual has been provided. Refer to this separate manual for controller
specifications, operation, and options.
2.8.1 Air Temperature/Humidity Sensors
Duct Mount Temperature/Humidity Sensor
Install the duct -mount sensor in the return air duct upstream of any outdoor air intakes.
• Do not mount the sensor in a section of duct where false readings may occur due to
dead air regions, solar heat gain, or thermal losses in winter.
Do not mount the sensor where water is likely to drip on it. Liquid moisture will ruin the
humidity sensing element in the sensor.
Wall Mount Temperature/Humidity Sensor
If your dehumidifier was ordered with a wall -mount humidity and temperature sensor, mount the
sensor about five feet above the pool deck on an interior wall with natural air circulation. Avoid
the following locations:
• Hot spots near concealed heating pipes, warm air ducts, supply register outlets, or solar
radiation.
• Cold spots due to a cold wall or drafts from stairwells, doors, windows, or supply
register outlets.
• Dead spots such as behind doors or in corners where room air cannot circulate freely.
A supply air temperature sensor and duct holder is also provided to be installed downstream of
any field provided heaters. Mount this in the supply duct and seal the penetration. Install at least
5 ft. downstream of all heaters and not in the "line of sight' of the heater elements as the radiant
heat produced by the heater may affect the reading.
2.8.2 Water Temperature Sensor
Desert Aire dehumidifiers ordered with the pool water heating option are supplied with a water
temperature sensor and an aqua stat well.
• Screw the well into an adapter fitted into the pool water piping. The well is equipped with
a 1/2" MPT connection.
• Install the sensor upstream from the dehumidifier or the auxiliary pool water heater.
The sensor must be installed in a location where it will accurately sense the
pool water temperature. This means you must have continuous water flow at
the sensor location.
2.8.3 Installation of Sensors for the SelectAireTM with Integral Exhaust Fan
In pool applications, it is critical to maintain negative space pressurization relative to adjacent
spaces and the outside ambient. This prevents moisture laden air from being driven into the wall
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cavities and condensing. The SelectAireTM unit includes provisions to measure the differential in
static pressure between the space and the outdoors and helps to maintain this negative static
pressure in the space,
2.8.3.1 Indoor Static Sensor Installation
The indoor static pressure sensor should be mounted in a location not subject to damage
from occupants. Place the sensor as far as practical from doors, grilles, and operable
windows that may cause pressure fluctuations. Locate a minimum of 3' above the floor
level in the pool area. Note that in rooms with extremely high ceilings (greater than 30) it
is preferable to locate the sensor a minimum of halfway up the wall. This is due to
building stack effect where the pressure may become higher at the ceiling than at the
floor.
The sensor can be mounted directly to drywall or to a standard single gauge electrical
box. 50' of 1/8" clear pressure tubing is supplied with the sensor. Route the tubing such
that it will not be subject to damage. Do not directly attach the tube to surfaces that may
become very cold such as suction lines or supply ducts as condensation may occur in
the tubing. Connect the tubing to the static pressure differential transducer in the unit.
The correct port is labeled for the indoor air sensor.
Figure 18 - Indoor Static Pressure Sensor (rear view)
2.8.3.2 Outdoor Static Sensor
A complication in measuring the building static pressure is the dynamic action of the
wind. Measuring the wind's pressure instead of the true outdoor static pressure will alter
the actual static pressure reading. Proper mounting of the outdoor static sensor will help
ensure accurate readings.
The outdoor air static pressure sensor should be mounted at least 12 inches above
26 Desert Aire - SA Manual
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surrounding obstacles and a minimum of 24 inches from a wall or Air Handling Unit. Do
not mount under awnings or other projections within fifteen feet. Do not mount near
economizers, intakes or exhaust fans, or barometric dampers. Do not mount within 10'
of building corners or parapet walls.
Figure 19 - Outdoor Static Pressure Sensor
A detailed drawing of the outdoor static sensor assembly is included with the package.
Assemble mounting bracket and tubing per this drawing.
50' of 1/8" opaque pressure tubing is supplied with the sensor. Route the tubing such
that it will not be subject to damage. Do not directly attach the tube to surfaces that may
become very cold such as suction lines or supply ducts as condensation may occur in
the tubing. It is recommended that all of the tubing length be used as this helps buffer
any fluctuation in the sensor readings due to wind gusts. Excess tubing should be coiled
at some convenient location rather than cut.
Connect the tubing to the static pressure differential transducer in the unit. The correct
port is labeled for the outdoor air sensor. Closely observe that the indoor static pressure
sensor and outdoor static pressure sensor are installed on the proper ports as labeled.
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2.8.4 Installation of Optional VOC Monitoring Sensor
Desert Aire offers an optional VOC monitoring sensor that can trigger a greater flow rate of
outdoor air when indoor contaminants reach a user determined concentration. This sensor can
be mounted in a space that represents the typical breathing zone for occupants.
The back mounting plate is suitable for mounting on a 2" x 4" J -Box or directly to drywall. Screws
are provided.
Three wires are required and terminals on the sensor can accommodate 16 to 22 AWG. 18 AWG
wire can be used up to 500 ft. run. Terminate wires as shown on the low voltage diagram.
Check to ensure that the sensor output has been set for 0-5 VDC output. The J3 jumper should
be set in the storage position. See data sheet supplied with sensor for additional details.
2.86 in.
(72.7 mm)
Figure 20 - VOC Monitoring Sensor
1m)
Closed
Cell
Foam
2.9 Auxiliary Heating Control Wiring
Note: You must use the Desert Aire control system to control or interlock with the room heating system.
This prevents wide fluctuations in room air temperature. It also prevents the heater from trying to heat
the room while the dehumidifier is running in cooling.
Desert Aire will provide a signal to operate the auxiliary pool room heating system. The signal can either
be a binary dry contact closure or a proportional voltage with an optional dry contact closure to operate
an interlock or pump. The heating output type is pre-set from the factory based on the request at the time
of order.
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2.9.1 Auxiliary Heating — Dry Contact Closure
Desert Aire will provide a dry contact closure to interlock with the building heating system. This
contact closure is normally used to interlock with a gas or electric duct heater which has its own
power supply transformer. When the room air temperature drops below the set point, the dry
contact will close to energize the auxiliary heater. See the dehumidifier wiring diagram for details.
2.9.2 Auxiliary Heating — Proportional Signal
Desert Aire will provide a proportional signal to modulate a heating coil control valve on units
equipped with an integral heating coil.
This signal is reverse acting or direct acting depending on the settings in the controller. It is
critical that units with hot water and steam coils be set properly for freeze protection. See
controller manual for details on the settings and outputs.
The SA dehumidifiers are equipped with a local man -machine interface on the face of the unit
controller located inside the electrical box of the unit. A separate, optional remote display
terminal can be ordered for service or remote access. See the controller manual for details on
wiring and environmental limits.
Most proportional valves have either three or four terminals for field -installed wiring.
• Four -terminal valves have two terminals for 24 VAC power and two terminals for the
signal input.
• Three -terminal valves have one terminal for the "hot" 24 VAC input, a second
terminal for the "positive" signal input, and a third, common terminal for the "neutral" 24
VAC input and the "negative" signal input.
You must follow the instructions included with the valve cut sheet. Observe the proper polarity,
or you may damage both the valve and the Desert Aire controller. See the unit wiring schematics
for information on signal wire connection points.
When the proportional signal is ordered, the binary heating output acts as an interlock. This can
be used to activate a pump, valve, or interlock that needs to be coordinated with the proportional
heating signal. The contact rating is shown on the electrical schematic. Use a transformer and
relay to energize loads that are higher than the contact rated current draw or power.
2.10 Auxiliary Pool Water Heating
A properly sized Desert Aire dehumidifier equipped with the pool water heating option can maintain the
pool water temperature under normal conditions. However, like any refrigerated dehumidifier, the Desert
Aire unit may require days to heat a recently -filled pool by itself. For this reason, you should install an
auxiliary pool heater.
Desert Aire dehumidifiers ordered with the water heating option are provided with a set of dry contacts
for controlling an auxiliary pool water heater. The dehumidifier will be the primary source of water
Desert Aire - SA Manual 29
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heating. If it cannot keep up with the demand for pool heat, the Desert Aire controller will then energize
the auxiliary water heater.
Note: Do not use the aqua stat mounted on the auxiliary heater for temperature control. This can lead to
excessive water temperature fluctuation. It may also permanently prevent the dehumidifier from heating
pool water if the set point of the heater aqua stat is higher than the water heating set point of the
dehumidifier.
2.11 Smoke Alarm Interlock
Desert Aire SA series dehumidifiers are equipped with a set of terminal blocks for interlocking with the
smoke alarm (alarm provided and installed by others). The smoke alarm contacts must be rated for at
least 15 amps at 24 VAC. The contacts must break when smoke is present. This will shut off the
blower(s) and compressors. See the dehumidifier wiring diagram for connection details.
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3 Start -Up Procedures
Read this section thoroughly before attempting to commission the Desert Aire dehumidifier. A complete
start-up will minimize operational problems and expensive callbacks. The start-up will be quicker and
easier if there is a heat and humidity load present in the space. Energize any auxiliary air and pool water
heaters before the start-up so that the air and water are at their design temperatures. Crankcase heater
should be energized for 24 hours before refrigeration system is allowed to operate.
3.1 Preliminary Inspection
Verify that all contractors have completed their work. Find the Desert Aire "SA Start -Up Report", which is
located near the back of this manual. You must fill out the start-up report to validate the dehumidifier
warranty. Check the following items:
• Before starting unit, remove wooden shipping blocks found beneath compressor(s).
• Before starting unit, remove shipping restraining brackets on supply blower equipped with the
spring isolation base, if applicable.
• Verify that the incoming power supply matches the rating plate of the dehumidifier. The fused
disconnect and the power supply wiring must be rated to handle the minimum ampacity rating
printed on the rating plate.
• With the power supply disconnected and locked, tighten all field and factory electrical
connections.
• Check and adjust the belt tension for proper deflection at the midpoint of the blower belt(s).
• The deflection is based on the belt length. The belt length can be found on the belt itself.
Determine the force using the Belt Deflection Force table on page 32.
Specified Belt Deflection
Belt Length Deflection
25" to 50" 0.25"
51" to 70" 0.375"
71 "to 110" 0.625"
Figure 21- Specified Belt Deflection Table
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Belt Deflection
Force
New Belt Force (lbs.)
Used
Belt Force (lbs.)
HP
1 Belt
2 Belts
3 Belts
1 Belt
2 Belts
3 Belts
0.5
3
2-2.5
1
1.5
2
3
7
5-6
5
7.5
10
12
7
9-10
5-6
15
20
25
12
8-9
30
12
8-9
40
Figure 22- Belt Deflection Force Table
• Check for proper phasing (three-phase units) by momentarily energizing the supply air blower.
If the blower runs backwards, switch two of the power supply wires at the power block of the
dehumidifier. When the blower rotates properly, the remainder of the motors in the system will be
properly phased.
• Check for proper phasing of the optional remote condenser power supply. The fans will blow
air vertically upward when they are phased correctly.
• Inspect the air filters in the dehumidifier. Replace them if necessary.
• Check the pool water piping on units equipped with the water heating option. Inspect for leaks
and proper installation of components. Verify that the auxiliary pump operates, if one is used.
Purge all air out of the pool water piping.
• Check the heating control valve and piping on dehumidifiers equipped with an optional hot water
or steam heating coil.
• Verify that all sensors are installed and operating properly. Verify that all external wiring to
dampers, exhaust blowers, auxiliary heaters, etc. is properly connected.
• Slowly open all refrigerant service valves, and tighten the valve stem packing nuts,
• Check the field and factory piping for leaks. The internal piping may have been damaged during
shipping.
3.2 Airflow Balancing
To ensure code compliance and long equipment service life, proper airflow must be verified by a qualified
air balancer. Before you balance the airflow, locate the motor control switches located in the electrical
compartment of the dehumidifier.
32 Desert Aire - SA Manual
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Figure 23- The Motor Control Switches are the Disconnect Terminal Blocks with knife disconnect.
These are thin gray terminal blocks with an orange top that can be flipped open.
Open the compressor switches to prevent the refrigeration system from running while you balance the air.
3.2.1 Airflow Setup of SelectAireTM without Integral Exhaust Fan
The total airflow of a Desert Aire SA system can be checked by measuring the static pressure
drop across the reheat condensers and the evaporator coils. The dehumidifier features an
adjustable blower sheave to simplify air balancing.
Supply
Air
a
Outdoor
Air
� �4
Return
Air
<:1
Figure 24- Dehumidifier Side View Showing Location of Air Balance Ports
(Balancing Port locations are symbolic, refer to Unit Labels for specific locations)
Desert Aire - SA Manual 33
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3
1
2
0
Return
Air
<:1
Figure 24- Dehumidifier Side View Showing Location of Air Balance Ports
(Balancing Port locations are symbolic, refer to Unit Labels for specific locations)
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Procedure:
1. Check the condition of the return air and outdoor air filters. They should be
relatively clean during the setup procedure. If in doubt, a measured pressure
drop should be taken. Expected pressure drop is less than 0.5" WC for return air
filters and 0.3" WC for outdoor air filters.
2. On the display, go to SERVICE MENU r -J AIRFLOW SETTINGS +-J AIRFLOW
SETUP +--I SUPPLYAIRFLOW SETUP. Set the Unocc Override to "On".
3. Confirm outdoor air damper is closed.
4. Use a manometer or magnehelic pressure gauge to measure the static air
pressure differential across the reheat condenser (ports #2 and #3 above).
5. Compare the actual value read with the value displayed for reheat coil pressure
drop in the Reheat dp on the controller display. If these values differ more than
0.02" WC, adjust the offset of the controller pressure differential using the
SENSOR OFFSETS screen in the SERVICE MENU such that the values agree.
Ensure that the manometer or magnehelic pressure gauge is properly calibrated
before making any adjustment.
6. The value for Reheat dp should be the same as the Target Reheat dp +/- 0.02"
WC. Should the Reheat dp be lower than the target, disconnect unit from power
and adjust the sheave on the supply fan motor by turning this in and increasing
the belt speed. Should the Reheat dp be higher than the target, open the
adjustable sheave to decrease the belt speed.
7. On the display, press the down arrow to go to the DAMPER SETTINGS screen.
Set Unit Override to "Unocc".
8. Use the manometer or magnehelic pressure gauge to measure the static
pressure differential across the evaporator coil (ports #1 and #2 above). Reading
should be within limits indicated on the label attached to the unit near the air
balance ports. Adjust the evaporator bypass damper opening by using the
control interface to adjust the "Evap" "Unocc' damper setting. This is located in
the DAMPER SETTINGS menu under the SERVICE MENU. Adjusting the value
to a greater percentage will open the damper and decrease the pressure
differential. Adjusting the value to a lower percentage will close the damper and
increase the pressure differential. Use only the controls to adjust the damper
position. Do not manually limit the stroke of the damper by using mechanical
stops.
9. Use a manometer or magnehelic pressure gauge to re -check the static air
pressure differential across the reheat condenser (ports #2 and #3 above).
Adjust the fan speed as required to achieve the indicated pressure differential.
10. Set Unit Mode to OCC. Confirm outdoor air damper opens and exhaust fan (by
others) is energized.
11. Measure outdoor airflow rate with hood, duct traverse, or other measurement
method appropriate for the installation. Airflow rate can be adjusted by the "OK
"Occ" damper setting in the DAMPER SETTINGS menu of the controls. Note
that the flow rates for outdoor air are application specific. Refer to the
34 Desert Aire - SA Manual
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mechanical equipment schedule or other indication from the building designer for
required flow rates.
12. Use the manometer or magnehelic pressure gauge to measure the static
pressure differential across the evaporator coil (ports #1 and #2 above). Reading
should be within limits indicated on the label attached to the unit near the air
balance ports. Adjust the evaporator bypass damper opening by using the
control interface to adjust the "Evap" "Occ" damper setting.
13. Measure exhaust system air flow rate at the fans or blowers by others with hood,
duct traverse, or other measurement method appropriate for the installation.
Note that the flow rates for exhaust air are application specific. Refer to the
mechanical equipment schedule or other indication from the building designer for
required flow rates. Poolroom applications will require the exhaust air flow rate to
be greater than the outdoor air to maintain a negative static pressure in the
space.
14. Continue damper setup procedure for Event, Max OA, and Purge modes if the
unit is equipped for any of these modes. Note that it is important to complete in
this order as once Purge is initiated and then released from the override, the
post -purge timed sequence that eliminates outdoor air is active. Controller power
must be removed to discontinue post -purge timer early.
3.2.2 Airflow Setup of SelectAireTM with Integral Exhaust Fan
The SelectAireTM systems include features to help automate the setup and operation of the unit.
Afew checks need to be completed and initial limits may need to be placed into the unit
controller at the time of startup.
In pool applications, it is critical to maintain negative space pressurization relative to adjacent
spaces and the outside ambient. This prevents moisture laden air from being driven into the wall
cavities and condensing. The SelectAireTM unit includes provisions to measure the differential
in static pressure between the space and the outdoors and help to maintain this negative static
pressure in the space.
The Desert Aire SA unit with exhaust fan contains operational controls that assist
in maintaining the poolroom envelope at a negative static pressure. Proper setup
allows these controls to operate as intended; however, these are not safety
controls. It is the responsibility of the owner/operator to ensure that proper space
pressurization of the envelope occurs. It is recommended that the pressurization
be checked on a regular basis to ensure proper operation of all building systems
and any issues corrected immediately.
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Supply
Air
a
Outdoor
Air
a
ExF
0
Figure 25 - Dehumidifier Side View Showing Direction of Airflow
Supply Airflow Setup
must
kir
a
Return
Air
a
1. Check the condition of the return air and outdoor air filters. They should be
relatively clean during the setup procedure. If in doubt, a measured pressure
drop should be taken. Expected pressure drop is less than 0.5" WC for
return air filters and 0.3" WC for outdoor air filters.
2. With the unit supply fan and exhaust fan disabled, check the reheat pressure
drop and space static pressure readings on the controller display. Each
should be indicated as 0.00 +/- 0.02. If out of tolerance, a small offset can be
placed in the control under SERVICE MENU +--J SENSOR OFFSETS
SCREEN. Also note that the wind direction and nearby objects can have an
impact on the outdoor pressure reading. Review the installation guides for
proper positioning. Review the tubing running to each location for kinks or
obstructions. Review adjacent spaces for impact on poolroom pressure.
3. On the display, go to SERVICE MENU +--i AIRFLOW SETTINGS +--i
AIRFLOW SETUP +--J SUPPLY AIRFLOW SETUP. Set the Unocc Override to "On".
4. The value for Reheat dp should be the same as the Target Reheat dp +/-
0.02" WC. Should the Reheat dp be lower than the target, disconnect unit
from power and adjust the sheave on the supply fan motor by turning this in
and increasing the belt speed. Should the Reheat dp be lower than the
target, open the adjustable sheave to decrease the belt speed.
Unoccupied Exhaust (Except Low Exhaust Option Equipped Units)
In unoccupied mode the warm exhaust damper will index to the minimum position
and the exhaust fan speed will modulate to maintain the programmed negative static
pressure in the zone.
The following procedure will be used to set the flow rates in unoccupied mode:
1. Use the controller display under SERVICE MENU +-J AIRFLOW SETTINGS +-J
AIRFLOW SETUP +-J EXHAUSTAIRFLOW SETUP to set the Unit Mode
Override to "Unocc". Set VFD to "VFD Max". Do not change the Exhaust
Mode at this time.
2. There may be instances where the return air static pressure or exhaust duct
static pressure is much lower than originally specified. This will increase the
exhaust flow rate to a point much higher than specified. In these
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circumstances, a warning for high current may display on the Variable
Frequency Drive (VFD). Should this be the case, adjust Max Warm Exhaust
value lower until warning is no longer present.
3. Set Unit Mode Override to "Auto". The exhaust fan VFD will modulate to
maintain the space pressurization setpoint.
4. Review the actual space static pressure through the use of independent
measurement device such as a manometer or magnehelic. This can usually
be done by slipping the manometer tubing through a door leading outside.
Repeat for other doors or windows to ensure the negative space
pressurization is sufficient.
Occupied Modes and Unoccupied with Low Exhaust Option Exhaust
Desert Aire SelectAireTM units can be equipped with several different types of outdoor
air and exhaust air modes of operation. A unit may be equipped with one or more of
these modes of operation. Each mode will include a separate specification for
outdoor air flow rate that is specified at the time of order. These modes may include:
• Unoccupied Mode (When Equipped with Low Exhaust Option)
• Occupied Mode
• Event Mode
• Max. OA Mode
The unit shall be balanced with the highest outdoor air flow rate with the following steps:
1. Use the controller display under SERVICE MENU +-J AIRFLOW SETTINGS
AIRFLOW SETUP +J EXHAUSTAIRFLOW SETUP to set the Set Unit
Override to "Occ". Set Exhaust Mode to "Cool'. Set VFD to "VFD Max".
2. Unit will open the Cool Air Exhaust Damper downstream of the evaporator
coil. Unit specified with high amounts of outdoor air may also open the
exhaust damper upstream of the coil in this mode. The exhaust fan speed
command will increase to maximum.
3. Should the motor current be higher than design due to low static pressure, a
warning for high current will be displayed on the VFD and the frequency will
be automatically limited to a lesser value. If the warning is being displayed,
adjust VFD Max % lower until the warning is no longer displayed.
4. There may be instances where the space requires additional fan speed to
achieve negative static pressure in the zone. The Max Fan Speed Output
Setting can be increased. If the high current warning is displayed on the
VFD, the physical limitations of the system have been reached.
5. Set Exhaust Mode to "Warm".
6. Should there be a lower than specified return air static pressure or exhaust
duct static pressure, a high current condition may be displayed on the VFD
and the frequency will be automatically limited to a lesser value. Should this
be the case, adjust Max Warm Exhaust value lower until warning is no longer
present.
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Purge Mode
Unit equipped with Purge Mode have the capability for a very high flow rate of
outdoor air and exhaust airflow. During Purge Mode the compressors are disabled
and heating is shifted to an alternate minimum supply air temperature control to
prevent condensation without unnecessary conditioning air to be exhausted. Only
the warm exhaust damper will open during the Purge Mode of operation.
The unit shall be balanced in Purge Mode with the following steps:
1. Set Unit Override to "Purge".
2. Set Exhaust Mode to "Auto".
3. Set VFD to "VFD Max".
4. A high current condition may be displayed on the VFD and the frequency will
be automatically limited to a lesser value. Should this be the case, adjust
Max Warm Exhaust value lower until the warning is no longer present.
Record the final set points on the Start -Up Report.
It should be noted that filter changes are important to ensuring that exhaust air and
outdoor air are able to be maintained at the proper flow rates. The SelectAireTI
system operation will automatically adjust to accommodate normal increases in static
pressure drop, but excessive filter loading will restrict airflow. Filters should be
monitored and replaced as required.
Evaporator Settings and Cool Exhaust Airflow
There may be additional display screens for the evaporator and cool exhaust airflow.
The values are preset from the factory and optimized. No adjustment is required
unless instructed by Desert Aire Service.
3.2.3 Final Air Balancing
Once the supply air and exhaust air setup have occurred, the unit will automatically
adjust the damper positions and drive speed in each mode of operation.
The outdoor air damper will open and modulate to achieve the pre -determined
pressure drop set point of the outdoor air stream pressure plate. This has been
determined by the customer requested occupied mode flow rate and tested at the
factory. The exhaust will be controlled by space pressurization and maintains the
negative static pressure set point.
This is also a good opportunity to ensure that the commands for operational modes
are being properly sent to the equipment. Command each mode of operation
through the method that will be used on site. Depending on the mode and
installation specific, this may occur through the internal time schedule, a contact
closure, or the Building Management System.
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In unoccupied mode, check and record the following:
• Return duct static pressure to atmosphere
• Supply air flow rate and static pressure to atmosphere
• Supply fan motor current
In each outdoor air mode of operation, check and record the following:
• Exhaust air flow rate and static pressure due to atmosphere (indoor units)
• Outdoor air flow rate and static pressure to atmosphere (indoor units)
• Exhaust fan motor current (use True RMS meter only on VFD drives)
• Space pressure relative to outdoors and adjacent spaces
Note that once Purge is initiated and then released from the override, the post -purge
timed sequence that eliminates outdoor air is active. Controller power must be
removed to discontinue post -purge timer early.
Should the requirements for outdoor air in an application change or the readings of
pressure sensors are affected by the installation, the settings can be changed for
each mode under SERVICE MENU +-J AIRFLOW SETTINGS N AIRFLOW SETUP
scrolling down will show the set points the unit is controlling for each OA mode of
operation. Always ensure that the zone is negative relative to adjacent spaces
should this be changed.
The Desert Aire SA unit with exhaust fan contains operational controls that assist
in maintaining the poolroom envelope at a negative static pressure. Proper setup
allows these controls to operate as intended; however, these are not safety
controls. It is the responsibility of the owner/operator to ensure that proper space
pressurization of the envelope occurs. It is recommended that the pressurization
be checked on a regular basis to ensure proper operation of all building systems
and any issues corrected immediately.
Auxiliary Heating
Ensure that the supply air temperature sensor is downstream of any field installed
auxiliary heaters.
The pre-programmed values for the deadbands, differentials, and PID values are
expected to create a good balance between temperature control and stability in the
typical applications. Occasionally the heater may have larger or smaller capacity
relative to the space or sensor placement may be in an atypical location. If space
conditions vary greatly or frequent cycling between modes are apparent, the values
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may need to be changed. Modification to the parameters and tuning should be done
with care. If it is determined that a specific application would benefit from
modification, time and patience will be required to ensure that the desired effect is
achieve.
Staged Heating
When installed in a relatively mild climate with minimal outdoor air requirements,
there is a relatively small amount of heating capacity. In these cases, staged heating
is a cost effective and simple method.
The auxiliary heating outputs come set from the factory for control of staged control
or modulating control as specified at the time of order. When set for Staged, the dry
contact associated with the heating output will close on a drop in temperature of the
zone set point minus the deadband minus the differential. The contact will remain
closed until the temperature reaches the zone set point minus the differential.
Heater On = Zone Setpoint — Heating Deadband — Heating Differential
Heater Off = Zone Setpoint — Heating Deadband
Example:
- Zone Setpoint: 85°F
- Heating Deadband: 2°F
- Heating Differential: 1°F
In this example, the heater output will close at 82°F and will open at
83°F. Due to some system capacitance and sensor hysteresis, the
actual zone condition may overshoot these values slightly, but should not
overshoot these values to cause the unit to shift into a cooling mode.
Should the heater be very oversized and the overshoot significant, it may
be necessary to increase the deadband to prevent cycling between modes.
It should be noted that the nature of the staged heating will create a significant
variation in the supply air temperature as the heater is turned on and off. Heaters are
sized for extreme conditions (typically the 99th percentile heating capacity). At many
times of the year the heater is essentially oversized. Depending on the location of
the supply ducts and diffuser configurations, the variations may create drafts within
the space. Also, if the air temperature is very low and the heater cycles off, the
supply air temperature may be lower than the space dew point. This would cause
condensation on ducts, diffusers, and surfaces.
Should there be issues with supply temperature variations, modulating heat should
be considered.
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Modulating Heating
When the application has a moderate to extreme climate and outdoor air is specified,
it is recommended that auxiliary heating be modulating.
When the controls are set for Modulating heat output, both the binary heat output
contact and the modulating heat output are active. The binary heat output acts as an
enable contact that can activate a gas heater enable signal or start a hot water coil
pump system. The modulating output is intended to vary the gas valve, SCR electric
heater, or hot water coil water flow rate.
The Modulating heating sequence works based on a Zone Reset of the Supply Air
Temperature. When the zone temperature decreases to the Zone Temperature
minus the Heating Deadband, the controller enables heating mode and starts to
increase the calculated Supply Air Temperature Set Point. The heater output will
modulate to maintain the calculated Supply Air Temperature Set Point. The heating
mode is always disabled if the zone exceeds the Zone Temperature Set Point.
Resetting the supply air temperature in heating not only closely maintains the zone
temperatures, but helps ensure the supply air temperature is held to minimum values.
The default values used for the zone PID, supply air PID, and deadband are
appropriate for most applications and heater sizes. Should the commanded Supply
Air Temperature change too quickly, the PID action for the reset can be slowed by
increasing the tuning values. Should the heater not be able to closely maintain the
calculated Supply Air Temperature Set Point, the values for the heater output loop
can be adjusted.
Heater Enabled = Zone = Zone Setpoint — Heating Deadband
Heater Disabled = Heat Output PID Loop < 5% or Zone = Zone Set Point
Example:
- Zone Setpoint: 85°F
- Heating Deadband: 2°F
In this example, the binary heater contact will close at 83°F and the
analog output will start to increase. The PID loop will modulate to
maintain the zone at the 83°F temperature. Should the analog signal for
heat decrease to less than 5%, the binary contact will open. In addition,
if the zone is sensed at greater than 85°F at any point, the contact will
open, limiting heater overshoot due to poorly tuned loop.
Final Review of the Unit Operation
Under typical circumstances, the unit will cycle into and out of a mode of operation
over a period of time. This will typically continue until the environmental conditions
change or another outside influence causes the load to differ. The duration of each
cycle will depend on the unit capacity and the activity within the space as well as the
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building construction, set point, and ambient conditions.
The controller is programmed with minimum mode times that prevent short compressor
cycles and quick indexing of modes. This minimum mode time is set at 360 seconds as a
default. When the loads are very low and the unit is relatively large for the application,
this may cause a slight overshoot in space condition for cooling and dehumidification.
Frequent cycling between heating and cooling is not expected, however.
It is recommended that as a final check that the unit be released from all overrides,
offsets, and returned to the expected set points. Observation of the typical operation
under load is an invaluable tool in ensuring that all aspects of the system are working
as anticipated. Observing the unit control the space for a few cycles is
recommended. This can be done reasonably well as the tools and site is being
cleaned up at the end of a startup or service call.
The following are examples of how the unit will be expected to operate in the typical
loads encountered. Note that there are many variables in conditions and unit sizing.
These are included to give basic understanding of the expected operation.
Ambient Condition Cool and Humid (Typical Spring Day)
Unit will be primarily in dehumidification mode and may cycle in 1 st and 2nd stages of
dehumidification. The hot gas reheat coil will be active most times. The unit may
occasionally shift to cooling mode on one or both circuits, especially during mid-day
when the solar load is high. During the night-time hours when the unit is unoccupied
and ambient starts to cool, the unit will be in dehumidification mode less frequently
and auxiliary heating may become active.
Ambient Condition Hot and Humid (Typical Summer Day)
Unit will be primarily in dehumidification mode and cooling active. The remote
condenser will be active most times. The unit may occasionally shift to
dehumidification mode on one circuit, especially as the solar load starts to decrease
in the afternoon. During the night-time hours when the unit is unoccupied and
ambient starts to cool, the unit will be in cooling mode less frequently and more
frequently in dehumidification.
Ambient Condition Hot and Dry (Typical Early Fall Day)
Unit will be primarily in cooling mode with one or two circuits active. Depending on
the load one or both of the circuits may cycle on and off to maintain condition. During
the night-time hours when the unit is unoccupied and ambient starts to cool, the unit
will be in cooling mode less frequently and auxiliary heating may become active.
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Ambient Condition Cold and Dry (Typical Winter Day)
If the unit is equipped with exhaust energy recovery, and the controller senses the
zone is dehumidified and temperature within the space is dropping, it will shift to
energy recovery mode. This will energize the Circuit A compressor(s) and open the
cool exhaust damper. This uses the refrigeration as a heat -pump to recover the
energy in the exhaust air. This energy recovery can be considered the first stage of
heating and will occur before the auxiliary heating is activated.
During the daytime the unit may occasionally be in dehumidification mode. Energy
recovery will index on as required and auxiliary heating will become active as
required to maintain space conditions.
Note that it is not uncommon for the unit to occasionally shift into cooling mode in the
wintertime when the solar load is high and the envelope contains high number of
south facing windows. This can occur down to 30°F or even lower in some cases.
Note, that in extreme cool and dry conditions when in occupied mode the outdoor air
may dry the space significantly. When this is the case, the exhaust air may no longer
have the energy to recover. The unit controls will disable the energy recovery mode
when this occurs if the unit is equipped with the option.
3.3 Refrigeration Testing
Refrigerant based cooling systems are sometimes referred to as "sealed systems". This is in reference
to the refrigeration system being hermetically sealed, no refrigerant can leave the system and no
contaminants are allowed inside. Factory equipment and procedures ensure a clean and tight
refrigeration system where only the specified refrigerant and oil are in the system. This is a critical
component to the longevity of the system.
Some Desert Aire systems are shipped in sections to allow for installation of some of the sections in a
location much different than another. An example is a unit with a remote condenser ready circuit. The
dehumidifier may be installed indoors near the conditioned space while the remote condenser used to
reject waste heat is located outdoors. The piping of the condenser is completed in the field before the
unit is commissioned. The design and processing of the field piping is just as important as the factory
piping in ensuring the longevity of the system.
Selection of quality components, quality procedures, and full testing help to ensure that sealed system
failures are minimized wherever possible. Nonetheless, the mechanical nature of many components
creates some unforeseen wear and failure in certain instances. Some units may need service at a point
in the life of the product that requires opening of the hermetic refrigeration system. Special care must be
taken to ensure that the system is returned to service without contamination.
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Whenever servicing Desert Aire equipment, observe the following:
• Use only equipment rated for the pressures of the refrigerant being serviced.
• Use only equipment dedicated to service of the refrigerant in the system. Do not
use equipment to service multiple refrigerant types.
• Purge all hoses and equipment of non -condensable gasses before connecting to
the sealed system.
• Use only original equipment parts or factory approved equivalent for servicing.
• Use required refrigeration system oil.
• Minimize the time the system is open to atmosphere while servicing. Cap all
connections where there is no active service work on the system. This is
particularly important with units that contain POE oils as moisture will be
absorbed quickly and cannot be removed with a vacuum.
• Never open the system while under a vacuum. Should system require opening
to repair a leak or other service when a vacuum, fill with dry nitrogen to
atmospheric pressure before opening.
• Have a Schrader core replacement tool available when servicing the refrigeration
system. Although rare, defective or damaged Schrader valve cores can
contribute to refrigerant loss.
• Charge system only by weight after servicing. Review the rating plate and any
field charge labels.
• When servicing, additional liquid line filter dryers and suction filters may be
required. This does not apply to installation of remote condensers.
• Charge refrigerant blends, including R-41 OA and R -407C, with liquid only.
Charging should be done into the high side of the system wherever possible.
Refer to Section 5.6 for additional procedures related to charging.
Note that superheat should be stable within 7 degrees. The temperature and relative
humidity listed in Figure 26 is the Return Air. Minimum value for superheat at
compressor in all modes:
�
L .
Superheat Minimum Values Chart Temp (°F)
Relative Air
Temperature (°F)
60.0 - 65.0
65.1 - 70.0
70.1 - 75.0
75.1 - 80.0
80.1 - 85.0
85.1 - 90.0
30.0-40.0
12
13
14
15
15
16
Q
40.1 -50.0
13
14
15
15
16
18
76�
50.1 -60.0
13
14
15
16
18
18
60.1 -70.0
14
15
15
16
18
19
=
70.1 - 80.0
14
15
16
18
19
20
Figure 26 - Superheat Minimum Values Chart
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3.4 General Testing
After you balance the airflow and test the refrigeration circuits, verify that the other
equipment and accessories connected to the dehumidifier work properly. Although this
may be difficult, since the dehumidifier is usually interlocked with a variety of equipment
installed by different contractors, you must not skip this step.
Each of these devices (which may include auxiliary air and water heaters, smoke alarms,
circulating pumps, and a building management system) is vital in maintaining the
performance and comfort of the swimming pool environment. Many customer complaints
are caused by improper interlocks between these devices. Make sure you check the
following:
• Check the outdoor air and exhaust devices. The outdoor air and exhaust
dampers must open when they receive an "occupied" signal from the
dehumidifier. If you have installed an exhaust blower, make sure that it is
interlocked with the "occupied" signal or with an end switch on the outdoor air
damper actuator.
• Check the condensate drain to make sure it has been trapped and primed with
water. Verify that it drains freely, with no leaks. If the drain is outside or in an
unconditioned space, make sure it has been heat traced. If you installed a
condensate pump, make sure it operates properly.
• Check the pool water piping to the dehumidifier (on units equipped with optional
pool water heating). Make sure that all air has been bled out of the lines, and
check that an air bleed valve has been installed at any high points in the water
lines. if the circulating pump is not set for continuous operation, make sure it is
properly interlocked with the dehumidifier. Temporarily shut off the water flow to
the unit to verify that the factory -installed water flow proving switch operates
correctly. Verify that the pool water temperature sensor has been installed where
water will flow over it continuously. Verify that the pool water temperature sensor
is on the water inlet of the unit.
• Check the operation of the remote condenser (on units equipped with this
option). Make sure that the pressure transducers are wired to the condenser fan
cycling control, the cut -in and cut-out pressures are correctly set per the remote
condenser installation manual. Verify that the fans are blowing vertically upward
when they run.
• Check the temperature and humidity readings displayed on the controller. If you
think the values are incorrect, check the sensor or its field -installed wiring for
damage. If necessary, check the voltage jumper on the temperature and
humidity sensor. It must be set in the "0-10 VDC" position.
3.5 Routine Maintenance Schedule
3.5.1 Service Every Month
• Check and replace the air filters in the return duct and the outdoor air duct.
• Check for dirty coils in the dehumidifier. Clean them if necessary.
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3.5.2 Service Every Six Months
• Check the blower belts for wear or glazing. Tighten or replace them if
necessary. Do not use belt dressing compound.
• Check and tighten all field and factory electrical connections.
• Check for dirty coils in the dehumidifier and the optional remote condenser.
• Check and clean the drain pans and blow out the condensate drain line. If
the drain is plugged, water will back up into the dehumidifier and flood the
mechanical room.
• Check and adjust the air flow per specifications. Dirty ducts, filters, and coils
may have reduced the total air volume.
• Check the operating pressures of the refrigeration circuits.
• Check the current draw of each blower motor.
• Check the current draw of each compressor.
• Lubricate the blower motor(s).
• Lubricate the supply blower bearings.
NOTE: please have the following information available if you need to call the
Desert Aire Service Department:
• Model Number
• Serial Number
• Room Temperature
• Relative Humidity
• Operating Refrigeration Pressures
• Water Temperature
• Compressor Amperages
• Blower Motor Amperage(s)
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4. Troubleshooting
Although Desert Aire dehumidifiers have been designed for reliable and trouble-free operation, you may
occasionally encounter a service -related problem. If you cannot immediately diagnose a fix to the
problems, do not be intimidated by the apparent complexity of the dehumidifier. Your common sense and
experience can help you solve the majority of these problems.
These problems or complaints are frequently caused by improper interlocks between the dehumidifier
and the other equipment and accessories at the jobsite. You may need to consult with other contractors
who have worked on different portions of this project. Read Section 3.4 for a more detailed list of
interlocks.
The following list will help you diagnose some of the most obvious symptoms of a system which
does not work properly.
4.1 The Blower Does Not Run
The standard Desert Aire dehumidifier is designed for continuous blower operation, which helps prevent
air stratification, occupant discomfort, and structural damage to the ceiling and upper walls of the
poolroom. Check for these problems:
• Check for power at the power block on the electrical panel of the dehumidifier.
• Verify that the incoming power matches the value printed on the unit rating plate.
• Check the branch fusing. Replace any defective fuses and determine why they failed.
• Use a voltmeter to trace the low -voltage control wiring. Determine if voltage is applied to the
holding coil of the blower contactor.
• If there is no voltage at the holding coil, check the blower overload, the control transformer, the
smoke alarm interlock, or the optional voltage monitor relay.
• if the dehumidifier uses a non-standard controller, or if the blower is cycled by the building
management system, consult with the controls contractor.
4.2 The Compressor(s) Do Not Run
If a compressor doesn't run even though the humidity in the poolroom is excessive, check the sequence
of operation of the dehumidifier. Under certain situations the controller will lock out the
compressors to prevent the pool room from overheating. See Section 5.5 in the Appendix for more
details. If the problem is not controller -related, check the following:
• Check the "Compressor Fault" indicator on the controller display panel (for dehumidifiers with the
standard controller). The fault indicator will flash if one of the compressor safety devices
has tripped. The indicator will automatically stop flashing when the problem has been corrected.
See the low -voltage wiring schematic for details on this fault circuit.
• Check for power at the power block on the electrical panel of the dehumidifier.
• Verify that the incoming power matches the value printed on the unit rating plate.
• Use a voltmeter to trace the low -voltage control wiring. Determine if voltage is applied to the
holding coil of the compressor contactor.
• If there is no voltage at the holding coil, check the compressor overload and safety devices, the
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control transformer, the smoke alarm interlock, the airflow proving switch, or the optional voltage
monitor relay.
• If the dehumidifier uses a non-standard controller, or if the compressors are cycled by the
building management system, consult with the controls contractor.
• Confirm that the compressor "knife" switches from air balancing section have been closed.
4.3 High Pressure Alarms/Readings Above 575 PSIG
The unit contains a pressure transducer and control sequence that will interrupt power to the compressor
if the refrigeration system pressure is excessively high. The alarm will be active on the local display and
the building management system (if equipped). The alarm can be reset at the main alarm screen on the
display.
• Check that all service valves and ball valves in the compressor discharge line are fully open.
• Verify that the reheat condenser is clean and free from debris. Use a Magnehelice or an inclined
manometer to check the air volume through the reheat condenser. See Section 3.2 for more
detailed instructions.
• Check that there is adequate water flowing through the pool water condenser (on units equipped
with this option). Verify the operation of the water flow switch.
• Check the remote condenser fuses, fan motors, and fan cycling switches (on units equipped with
this option). Verify that the fans are not obstructed and that they blow the air vertically upward.
• Check the three-way heat reclaim valve for proper operation. This valve, which is installed in the
compressor discharge line, diverts hot refrigerant vapor to the various condensers (on units
equipped with optional pool water heating or remote condensers). The valve spool may be stuck
in the middle of the valve, where it blocks the outlets to both condensers. You can verify its
operation by first running the compressor and then measuring the temperature of both
condenser outlets. If the valve is shifting normally, the active condenser outlet will heat up rapidly.
• Check for air or other non-condensables in the refrigeration circuit. Desert Aire installs purge
ports in the highest point of each condenser's discharge line. To purge these gases from the
system, temporarily run the compressor while you energize the selected condenser. Shut the
compressor off, but continue to circulate cooling air or water through the condenser. Slowly
depress the Schrader core at the high point purge of the condenser. You can do this
procedure to keep the system running, but it is a temporary fix. It is not a longterm substitute for
proper evacuation with a vacuum pump.
• If the dehumidifier uses an outdoor air duct with a field -installed preheating coil, verify that the
coil is only active during the heating season.
• If the system is overcharged or excessively cold, migrating refrigerant can liquefy and fill a
condenser and its discharge line during the "off -cycle". If the compressor starts and the
three-way valve shifts to this flooded condenser, the high pressure switch will trip almost
immediately. Remote outdoor condensers are particularly susceptible to this problem during the
winter months.
4.4 Low Pressure Alarms/Evaporator Coil Icing
The unit contains a pressure transducer and control sequence that will interrupt power to the
compressor if the refrigeration system pressure is excessively low. The alarm will be active on the local
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display and the building management system (if equipped). In this active alarm state, the circuit will stop
and not restart until the Suction Pressure in that circuit rises 48 psi above the Low Suction Pressure Trip
Set Point. Although the circuit will restart automatically, the red ALARM LED on the display will stay lit
until the alarm is acknowledged, even after the alarm condition is cleared, to alert the operator the alarm
occurred. The alarm can be reset at the main alarm screen on the display.
• Check the return air ductwork. Poorly designed, restrictive ductwork can cause stratification or
faulty air distribution. Resize the return air ductwork and grilles, or add turning vanes if necessary.
• Verify that the evaporator and return air filters are clean and free from debris. Use a Magnehelic®
or an inclined manometer to check the air volume through the evaporator coils. See Section 3.2
for more detailed instructions.
• Check the temperature and humidity of the return air. The SA evaporators are designed for
maximum efficiency at typical swimming pool conditions. If the return air wet bulb temperature
drops below 60°F, these coils may frost. Never introduce unconditioned outdoor air into the return
duct of an SA series dehumidifier!
• Check that all service valves and solenoid valves in the liquid line are energized or fully open.
• Verify that there are no restrictions or debris in the liquid line solenoid, the filter/drier, the
expansion valve, or the distributor.
• Check to see that the system is properly charged and that the liquid line sight glass shows no
bubbles. The refrigerant on an undercharged system can migrate to the coldest condenser on
the "off cycle", causing the receiver to lose its liquid seal.
4.5 The Pool Water Is Too Cold
This section applies to Desert Aire dehumidifiers with the pool water heating option. If the pool water
requires heating, the standard controller will command the dehumidifier to heat the water. If the
dehumidifier cannot heat the pool, due to inadequate water flow or no demand for dehumidification, the
water temperature will drop slightly. The controller will then energize the auxiliary water heater, if one
has been installed. See Section 5.5 in the Appendix for more details. If the problem is not
controller -related, check the following:
• Make sure that the refrigeration circuit containing the pool water condenser has not locked out on
a safety trip.
• Check the "Pool Water Flow" indicator on the controller display panel (for dehumidifiers with the
standard controller). The fault indicator will flash if the water flow proving switch does not
sense water flow. When this happens, the dehumidifier will not run in the pool water
heating mode. All other modes will operate normally. The fault indicator will automatically stop
flashing when the problem has been corrected.
• Temporarily raise the pool water heating set point to verify that the auxiliary pool heater energizes
on call for second stage pool heat.
• If an auxiliary pool heater has not been installed, remove the "air/water priority" jumper from the
electrical panel of the dehumidifier. See the wiring schematics and Section 5.5 in the Appendix
for details.
• Make sure that the water filters are not clogged.
• Verify that the water condenser and pool water lines are free of fouling and scaling.
• Check that all service valves and solenoid valves in the liquid line are energized or fully open.
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Verify that there are no restrictions or debris in the liquid line solenoid, the filter/drier, the
expansion valve, or the distributor.
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5. Appendix
5.1 Compressor Failure
Although some compressors fail because they are mechanically flawed, most failures are due to
system -related problems. Compressor failure can be caused by liquid flood back, air or moisture in the
refrigerant system, solid contaminants, excessive heat or electrical service malfunctions. To avoid
repeated callbacks, you must determine the cause of the failure and then correct it.
If the compressor has failed because its motor has burned out, the refrigerant oil, and piping may have
become severely contaminated. If a burnout has occurred, use the following procedure to replace
the compressor and clean the refrigerant system. Use an oil test kit to determine the severity of
the burnout. Make sure you use rubber gloves and eye protection, as contaminated refrigerant and oil
can cause severe burns!
You must clean the system thoroughly to prevent repeated compressor burnouts.
5.1.1 Compressor Replacement
Desert Aire dehumidifiers are designed with scroll compressors. Scroll compressors are known for
operating more reliably than other compressors in air conditioning and dehumidification applications due
to their ability to cope with occasional periods of liquid refrigerant return. There are fewer moving
parts in a scroll compressor subject to wear compared to alternative compressor designs.
Nonetheless, there are still many mechanical and electrical parts with close tolerances. Replacement of
the compressor may be required during the normal service life of the dehumidifier.
Inspection and Initial Diagnosis
Generally, the compressor will have two basic failure modes, mechanical and electrical. The compressors
are a hermetic design, meaning all components, including the motor, are in a sealed shell. It can be very
difficult to determine which issue was the root cause of the failure in the field by inspection of the
damaged compressor. For example, an initial bearing failure inside the compressor may create
debris that contaminates motor windings. High current draw may be related to a bearing issue or a motor
winding issue. The initial inspection must be combined with a final analysis of the machine when returned
to working order to confirm diagnosis.
Specific items should be noted before the replacement to give the best indications of the failure and
complete the diagnosis as the new compressor is installed. The following data should be taken to assist
in diagnosis:
• Current draw for each leg of power (if the compressor will run and pump)
• High side and low side pressure (if the compressor will run and pump)
• Resistance of each leg to leg on three phase compressor or each leg to neutral on single phase
compressors.
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• Check of continuity from each leg to ground.
• Review of all system alarms including the relative timing of the alarms and mode of operation.
It is important to note that other components or lines may have been damaged if the compressor has
failed. At times the internal damage to a compressor creates extreme levels of vibration before complete
failure. Refrigerant lines and connections may be damaged before the compressor stops. Inspect tubing
and components of the system before completing the compressor replacement.
Compressor Replacement
• Refrigeration oil must be tested for acid and particulate during any compressor replacement.
For the initial testing, the compressor sump should be used to sample the oil. Oil can be
recovered through the Schrader port on the low point compressor shell or through the suction
line connection after the compressor has been removed.
• Use Virginia KMP, New -Calgon Phase III, Sporlan Test -All, or equivalent oil test where oil is
sampled into a container. Vapor sampling methods may not show particulate and should not be
used.
• Read the oil test kit manufacturer's instructions to determine if there is acid present in the oil.
Determine if there are other contaminants by viewing the samples for darkness, cloudiness, or
particulate.
The following procedures must be used depending on the results of the test above:
Any Compressor Service
• A new filter dryer must be installed when the system has been opened. See Section 5.6 for
component replacements. If there is no acid or particulates indicated, the new compressor can
be installed and run. Proceed to Testing and Final Diagnosis.
Acid Indicated
• Install a suction line filter shell and charcoal activated core such as a Sporlan or Emerson HH
core type or equivalent. The acid levels will be monitored and several core changes may be
required. Install ball valves on either side of the suction filter to facilitate these changes. Note
that larger Desert Aire systems will have suction filter shells installed from the factory. The shell
can be used with charcoal activated cores. Note that a "safety screen" may be required with
some manufacturer's cores to prevent small pieces of the core from dislodging and finding their
way to the compressor. Follow filter shell and core manufacturer's instructions.
• Review compressor and suction line for an area where future oil samples can be taken from the
system. If an access fitting exists on the compressor shell below the oil level, no further action
is needed. If this is not available, an access fitting can be located at the bottom of a trap in the
suction line. Braze in a fitting as required to be able to remove an oil sample.
• Ensure there are access fittings directly upstream and downstream of the suction filter. There is
typically one fitting installed on the suction filter. There may be a bulkhead fitting attached to the
compressor suction side.
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Do not use acid neutralizing additives or other chemicals for acid removal. The refrigeration
system must contain only oil and refrigerant. Precipitates of additives and acids may be
considered contamination in the refrigeration system. Other compounds may be present in
additives as carriers. Longterm effects of specific additives or compounds with a particular
system or design are unknown without significant controlled testing.
Particulate Indicated
• Install a replaceable core liquid line filter shell. Note that larger Desert Aire systems will have
replaceable core liquid line filter shells installed from the factory. The pressure drop
levels will be monitored and several core changes may be required. Install ball valves on either
side of the filter shell to facilitate these changes.
• Install a secondary filter such as Sporlan FS -series or equivalent 20 micron filter in the
replaceable core.
Ensure there are access fittings directly upstream and downstream of the liquid filter. There is
typically one fitting installed on the filter shell. There is typically one fitting installed on the
outlet side of the receiver.
Returning to Service
• See Section 5.6 for evacuation and charging.
• Restart unit and set unit to run compressors.
• Record the pressure drop across the suction filter and liquid line filter dryer.
• Check sight -glass indicator for moisture level.
• Monitor pressure drop across the liquid and suction filters during the first hour of operation.
Compare the reading taken earlier. If the pressure differential across the filters is more than 5 PSI
greater than the initial reading, isolate the filters using the valves installed and recover the
refrigerant from the filters. Replace cores. If activated carbon filters were installed in the suction
side to remove acid, replace with similar cores. If a secondary filter was installed in the liquid line
core to remove particulate, install cores and secondary filter in this location.
• Run unit for 24 hours and review acid levels (if found previously) and pressure differentials.
- If acid is found, replace with activated charcoal cores and test at 24 hour intervals until
acids are at acceptable levels. Once acid is no longer detected, replace cores
with standard filter elements. Remove outlet screens if they were required by
filter manufacturer.
If the pressure differential across the liquid line filter is more than 5 PSI greater than the
initial reading, replace cores and secondary filter with new components and test
at 24 hour intervals until pressure drop is at acceptable levels. Once pressure differential
is less than 5 PSI, remove secondary filter and replace cores.
Testing and Final Diagnosis
It is of critical importance to ensure that the system is operating as expected before unit is returned to
normal service. Complete a Compressor Replacement Form located in the Installation and Operation
Manual. Validation of this report allows for the continued coverage of the compressor under the
original warranty.
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5.2
It is possible that there was an internal defect in the compressor or normal mechanical wear occurred
over time. Compressors longevity generally is a function of load, lubrication, electrical input conditions,
and temperatures.
There is a cause for the compressor failures that must be identified before unit is placed back into full
service. Both the identification of the cause of compressor failure and the proper cleanup of the system
must be addressed to avoid repeat compressor damage.
Recommended Duct Design
You must use proper duct design to ensure that the dehumidifier operates efficiently and without
problems. Undersized or restrictive ducts reduce the system airflow, which can cause premature
compressor failure. Use the following diagrams as a guide when you design the duct system.
Recommended
20° or Less
Discharge
Duct Turns
Desert Aire
W �1-1
5W or More For
Static Pressure Regain
Intake
1 Duct Turns
L�
W Desert Aire
2.5W or More
Intake
Duct Turns
Desert Aire
L
54 Desert Aire - SA Manual
Not Recommended
30° or More
Discharge
1
Desert Aire
Intake
Desert Aire
Intake
Desert Aire
Figure 27 - Recommended Duct Designs for Desert Aire Dehumidifiers
1/5/2016
5.3 Pool Water Chemistry
Pool chemistry must be maintained to ensure the proper pH, total alkalinity, calcium hardness, and free
chlorine. NSPI recommends the following levels for pool chemistry:
• pH: 7.4-7.6
• Total Alkalinity: 100 — 150 ppm
• Calcium Hardness: 200 — 250 ppm (Plaster Pool)
• Free Chlorine: 1.0 — 3.0 ppm
Excessive chemical levels in the pool can be dangerous to users and can damage pool hardware,
including the dehumidification system. The Desert Aire warranty does not cover equipment damaged by
faulty pool chemistry.
5.4 Recommended Controller Settings
5.4.1 Controller Set Points
It is important to determine your comfortable set points and to avoid further controller adjustments. It
takes time for the unit to establish equilibrium at a given set point. Therefore, continued set point
adjustments will lead to high energy consumption and user discomfort. Continuous blower operation is
recommended. This will reduce air stratification and assure that the refrigeration circuit is activated only
when it is necessary.
RECOMMENDED SET POINTS:
Humidity: 50% to 60 % RH
Air Temperature: 2° to 4° F above the pool water temperature
Never disable a dehumidifier in a pool room application unless the pool has been
drained. Even when not in use, pool water continues to evaporate adding moisture
to the air. During these periods of high humidity, moisture will seep into walls,
ceilings, furniture, etc. Although the dehumidifier may be capable of regaining
control of pool room conditions after re -start, in the long run, moisture damage to
the pool room will become apparent.
5.5 System Operating Modes
The standard sequence of operation of a Desert Aire dehumidifier is relatively simple to understand.
Note that the sequence may vary depending on which condenser options have been purchased and
installed.
The compressor is designed to start on a call for dehumidification. As the refrigerant flows through the
evaporator, it absorbs a great deal of heat from the airstream. This heat can either be rejected to the
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air or to the pool, depending on which needs to be heated.
• If neither the air nor the water needs heat, it will be rejected to the remote outdoor condenser.
• If no outdoor condenser is available, the compressor will shut off rather than overheat the room
air. Although the system cannot dehumidify the air when its compressor is off, overheating
the space is unacceptable because it will cause occupant discomfort.
• For this same reason, the compressor can start and run on a call for air cooling if another heat
sink is available.
5.6 Component Replacement, Charge, Evacuation, & Leak Instructions
Note that a new liquid line filter dryer will be required any time a refrigeration system is opened for
servicing. New dryer should be of the same capacity as the original or larger.
Recovery
When there has not been a major refrigeration system leak, the system will contain refrigerant. This
refrigerant must be either recovered to separate cylinders appropriate for the refrigerant type of isolated
in a portion of the refrigeration system that will not be open for service. In all cases you must comply with
Section 608 Refrigerant Recycling Rule of the Clean Air Act.
Recovery of Systems with a Refrigeration System Leak
As much refrigerant as possible must be recovered into separate refrigerant cylinders appropriate for the
refrigerant being serviced. System pressure near the leak site should be monitored closely to ensure this
area is not pulled to a vacuum. Isolate sections of the system as required and recover independently to
avoid refrigerant contamination. Uncontaminated refrigerant can be reused in the refrigeration system it
was recovered from.
Recovery of Systems without a Leak
Systems that do not have leaks, but still require refrigeration system service, may have charge isolated in
receivers and condensers if these particular components do not require direct service.
Desert Aire dehumidifiers have different receiver sizes depending on the model and size. Condenser
sizes and configurations may also vary. In general, larger receivers will come equipped with isolation
valves that will allow for a portion of the charge to be contained in the receiver during servicing.
Units equipped with remote condensers will have isolation valves located inside the unit cabinet near the
area where the connections are made.
The compressor can be used to move refrigerant to the system components that will be used to
temporarily hold the charge. Note that cooling a condenser by running as many fans as possible and/or
cooling the coil surface with a stream of water can assist in storing charge.
The low side pressure should be monitored closely while using this procedure to store charge. Under no
circumstances should a compressor be allowed to run in a vacuum. When most of the refrigerant is
56 Desert Aire - SA Manual
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isolated in the receiver and/or condensers, recover remaining charge into separate refrigerant cylinders
appropriate for the refrigerant being serviced. Carefully track the amount of refrigerant charge removed as
this exact amount should be placed into the units when re -charging.
Repair / Component Replacement
• If any portion of the system was at a vacuum, place dry nitrogen in the system until atmospheric
pressure is reached.
• It is preferred that components are removed by heating the braze alloy to the remelt
temperature and mechanically moving the component. When this is not possible due to proximity
of cabinet structure or other components, a tubing cutter can be used to remove sections
of piping. Where new tube is required for replacement, use dehydrated tube where possible.
Use the same type of fittings as original. Route the pipe in the exact manner as originally routed.
• Use Type K per ASTM B 88 or ASTM 8819 or Type ACR per ASTM B 280 copper tubing or for all
tubes 1-1/8" and smaller.
• Tubes 1-3/8" and larger shall use Type K per ASTM B88 or ASTM B819.
• Cap sections of tube and components that are not actively being installed to prevent infiltration of
moisture and contaminants.
• Use only braze alloys to join tube.
- The selection of filler metals is highly dependent on the tube fit, clearance, and operator
preference for flow. When flux is to be used, care should be taken to ensure that
the flux is not introduced to the inside of the tube. It is recommended that
phosphorous bearing alloys be considered for copper to copper connections due
to their self -fluxing on copper to copper joints. Refer to alloy manufacturer's guidelines
for details on compatibility.
• Flow nitrogen into tubing to prevent the formation of copper oxides.
- Copper oxides form rapidly when copper is heated to temperatures required by the
brazing process and exposed to oxygen in the air. Copper oxides flake easily on the
inside of the tubing and dislodge easily when the system is filled with refrigerant
and oil. The particulate can move throughout the system and cause contamination
on valves and other critical components. System filters may become fouled.
- Flowing nitrogen into the system and ensuring that the inside of the tube is significantly
free from oxygen while brazing ensures that oxides do not form. Schrader valves are
placed throughout the system. These valves can be opened to allow for nitrogen to flow
without generating pressure behind the braze joint that is being created.
• See Section 5.1.1 for special procedures related to compressor replacements.
• Replace liquid line filter dryer as last step in system repair. Note that the dryer will readily absorb
moisture from the ambient air and must be open only for as long as required for installation.
• After completion of all repairs, pressure test system using nitrogen pressure decay test or
nitrogen with tracer gas and appropriate leak detector.
Evacuation
• Carefully inspect pump and related equipment before connecting to system. Ensuring gaskets are
in good condition and pump is capable of low vacuum levels can save time. Connect pump(s) to
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as many locations as possible ensuring all locations are well sealed. If a field charge will be
required, connecting a refrigerant tank to the system with a good valve is recommended.
Any hose connections requiring purging of non-condensables can be done at this point.
• Evacuate the line and remote condenser to 400 microns measured at a point on the system
furthest away from the pump.
- Note that a gauge installed on the pump or in close proximity will give a lower reading
while the unit is being evacuated.
- A deep vacuum gauge should be used to evaluate the pressure. Compound manifold
gauges do not allow for enough accuracy at the pressures required.
- The system should be able to hold a vacuum under 500 microns for more than 10
minutes.
- If pressure continuously rises at a rapid rate there is likely a system leak. Review all
piping connections and correct before continuing evacuation.
- Pressure rising above 500 microns and tending to stabilize at a higher pressure indicates
the system has moisture above specifications. Continue evacuation until 500 microns or
lower can be held for a minimum of 10 minutes.
Alternate Evacuation Specification by Process
After components have been repaired or replaced, the evacuation procedure should take place. Very
small amounts of refrigerant may still be mixed with the oil in the system. Out -gassing of this refrigerant
may interfere with the evacuation and vacuum decay testing.
IF, AND ONLY IF, a unit has been previously charged with refrigerant, and standard evacuation method
has not been successful after 24 hours minimum using the standard procedure, the following alternate
method should be used.
1. Check vacuum level. It should be a maximum of 1,500 microns absolute pressure. If this is not
the case, review system for leaks and continue evacuation process until 1,500 microns is
achieved.
2. Purge system with nitrogen to atmospheric pressure (0 gauge pressure). Ensure all portions of
systems are at this pressure. Seal system and wait 10 minutes.
3. Start vacuum pump and draw system to 1,500 microns or less.
4. Purge system with nitrogen to atmospheric pressure (0 gauge pressure). Ensure all portions of
systems are at this pressure. Seal system and wait 10 minutes.
5. Start vacuum pump and draw system to 500 microns. Seal system. System may rise to higher
level, but should not rise above 1000 microns in 10 minutes timeframe. If unsuccessful, continue
evacuation or check for leaks.
It is anticipated that the system was clean and tight from the original process and refrigerant only is
mixed with oil. Alternate process should not be considered if there is chance of free water entering the
system or the system was open for any significant time.
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Charging
Charge should be weighed into the system using a scale. In cases where the full charge was
recovered, weigh in the charge with the recovered refrigerant and add the appropriate amount to
meet the rating plate and field charge (if applicable). This should be placed in the high side of the
system at the receiver.
In cases where the full charge cannot be added to the system high side, the charge can be
added to the low side of the system only when compressors are energized. If this is required, the
compressors should be energized and the charge should be slowly metered into the suction line
as far as possible upstream of the compressor. If the unit is equipped with an accumulator, the
charge needs to be added to the port upstream of this location. The bulkhead fittings on the
side of the unit should not be used for charge addition. Monitor superheat at the compressor
suction inlet using the bulkhead fitting and a temperature sensor on the suction line near the
compressor. Superheat should not drop below 10 degrees during the process of adding charge.
Testing and Final Diagnosis
Check the oil level in the compressor after the system has been running for 24 hours. Oil may have been
contained in the liquid refrigerant when recovered from the system. Most of this oil will be returned if the
recovered refrigerant is used. If new refrigerant is added, additional oil should be added based on the
following ratio:
New Refrigerant Charge Added, lbs. x 0.352 = Oil charge, oz.
It is of critical importance to ensure that the system is operating as expected before unit is returned to
normal service. Test component replaced and function of the system. Many times a separate component
in the system may have set a condition that causes the failure of another. Thoroughly test systems to
ensure repeat failures do not occur.
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5.7 System Rating Plate
The system rating plate is attached near the electrical enclosure of the dehumidifier.
^r
System model and ' 11
serial numbers DESERT
Model No. SA50S4AAXXI4072
Serial No. XXXXEXXXX AME
System electrical
specifications y Voltage/Phase/Hz. 460/3/60 Control Voltage 24
Minimum Ampacity 123 Maximum Fuse 150 Blowers)
electrical
Compressors Blower(s) r specifications
Compressor Mtr# RLA LRA Mtr# HP FLA
electrical 2 18.3 127 1 20 25.0
specificationsy
3 18.3 127 6 N/A N/A
Electric heater
4 26.4 187 7 N/A N/A electrical
5 26.4 187 specification
Refrigerant
Electric Heater
factory charge Factory Charge (lbs.) KW 15 FLA 19.5
Circuit A 66 a — Refrigerant type
Circuit B 101 R410A ONLY
Maximum Design
Pressures(psig):
400 High Side
150 Low Side System working
System wiring pressure range
diagrams
Wiring Diagram Numbers: HNS-340 / 8584LV / 8584AHU
This Unit Is For Outdoor Use
Indoor or Outdoor Desert Aire Corporation
system rating N120 W18485 Freistadt Road
Germantown, WI 53022
(262) 946-7400 Fax: (262) 946- 7401
Figure 28 - Typical SA Dehumidifier Rating Plate
5.8 Start -Up Supervision Supplemental Information
A Desert Aire factory start-up is an option which is normally purchased with the equipment. A factory
start-up includes several key services:
• The expertise of an accomplished, factory -trained mechanic who will supervise the
commissioning of the equipment.
• This Desert Aire representative will assist the installing contractor with filling out the Start -Up
Report.
• He will also inspect the installation to make sure that the dehumidifier has been properly
integrated with the rest of the equipment on the jobsite.
• Finally, he can train the maintenance personnel to operate and service the equipment if
necessary.
Afactory start-up does not include installation assistance. The installing contractor is responsible for
ensuring that the system is ready for start-up when the Desert Aire representative arrives.
When the installing contractor is confident the system will be ready, he should contact the Desert Aire
Sales representative to schedule the start-up. Please call at least two weeks before the desired
start-up date to help prevent scheduling conflicts.
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Start-up request form for pool room N120 W18485 Freistadt Road
DIESIERY Germantown, WI 53022
units
� (262) 946-7400 FAX: (262) 946-7401
'�
Models LC/LV/ND/SA www.desert-aire.com
Factory Assisted Start -Up consists of a Desert Aire Service Department Technician to visit the job -site and provide supervisory
experience to installing contractors as they perform the required procedures as outlined in our warranty activation start-up report.
The company technician will also present an educational review of the dehumidifier's operating and maintenance requirements.
Factory Assisted Start -Up is not an installation bid & therefore the system must be ready to run before scheduling.
CST Start -Up is performed by a local Certified Service Technician who has been trained by Desert Aire. The CST performs all
duties listed above. In addition they will supply the "items to be supplied for start-up" as listed below. Please note charges for
refrigerant will apply if refrigerant is necessary to complete the start up.
Items to be completed by the installing contractor before any Start -Up can be scheduled:
❑ Dehumidifier leak checked and inspected for internal concealed damage — remove access panels and inspect
the interior of the unit for transit damage. Contact Desert Aire immediately if damage is noted (800) 443-5276
❑ Dehumidifier leveled and properly supported per the installation manuals recommendations.
❑ Outside air duct filters and damper installed (if applicable) — See installation manual.
❑ Condensate P Trap installed with heat trace for winter operation.
❑ Remote condenser plumbed, leak checked, evacuated, and charged if necessary. LC and LV Units require additional field
charging. Refer to the 1/0 manual for details. Refrigerant added Ibs.(if applicable)
❑ All electrical connections terminated and verified for proper voltage at the unit and the condenser (if applicable)
❑ All field controls, sensors and actuators installed and circuits verified that they are wired correctly.
Note: Zone sensors and controllers are shipped separately to ensure delivery. If the controllers are not located on site,
please contact Desert Aire to confirm delivery status. (800) 443-5276
❑ Pool filled, water and air temp minimum 80 degrees. (If applicable)
❑ Pool water heating circuit connected to dehumidifier with flow meter and balancing valves installed in circuit (if applicable)
❑ Verify the installation of the booster pool water -heating pump and purge air from water the lines. (If applicable)
Items to be supplied by the installing contractor (Factory Assisted Start -Up only)
❑ Equipped service vehicle and service technician — Technician will be trained.
❑ Refrigerant manifold gauges — 2 sets
❑ Air balancing equipment (magnehelic or manometer differential pressure gauge — one inch scale)
❑ Volt/Amp/OHM meters in working order.
❑ Digital thermometer with sensors.
❑ 50# of the appropriate refrigerant & scale.
❑ Hand pump for adding oil to compressors.
❑ One gallon POE oil — Use POE 32 MAF
If you are unable to supply any of the required equipment you must contact Desert Aire before returning this document.
I agree that all of the above has been completed as of (Date) If a return trip must be scheduled due to insufficient
job -site preparation an additional purchase order must be issued to Desert Aire for re -scheduling. A two week minimum is needed
to schedule start-up. Once the form is completed please fax or email both pages to the Desert Aire service department. Fax (262)
946-7400 Email: service(a)desert-aire.com
Jobsite Manager's Signature:
Company Name:,
(print)
Phone #:
(sign)
SB -010
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DEAK UJART
J
Unit Information
Jobsite Information
Start-up request form for pool room
units
Models LC/LV/ND/SA
Model #
Serial #
Job site name
Job Site Address
Contractor Information
Installing Contractor:
Manager's Name: Phone
Job Site Contact: Cell #
Controls Company Name
Controls Contact:
Test and Balance
Company:
Cell#
Cell#
N120 W18485 Freistadt Road
Germantown, Wi 53022
(262) 946-7400 FAX: (262) 946-7401
www.desert-aire.com
Factory use only — To be filled out by Desert Aire
Scheduled Start-up Date:
Unit Controls Protocol: JCI Metasys JCI FX Carel Honeywell Other:
Diagrams Forwarded to CST: Yes / No email address
Installing Contractor Contacted by: Date:
Network to be operational at time of start up: yes / no T&B to be on site during start up: yes / no
Additional Information:
SB -010
62 Desert Aire - SA Manual
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5.9 System Start -Up Report
A copy of the system "Start -Up Report" can be found on the following pages. This report needs to be
filled out thoroughly by a qualified service technician and returned to Desert Aire for warranty validation.
Please ensure that the model and serial number of the unit are noted on this form. The model and serial
number can be found on the system's rating plate located on or near the electrical compartment service
door. Failure to complete and return this form will void the unit's warranty. These reports are also helpful
when trying to correct existing problems. Should you need system diagnosis help, fax the completed
worksheet to Desert Aire's Service Department using the number provided. Be sure to include your name
and a telephone number where you can be reached.
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'll
DESERT
/SIRE
SA Series Start up Report
Important — To ensure warranty validation and continued customer satisfaction, complete
this form and return it to Desert Aire immediately after start-up. Validation of
this report activates the warranty.
Desert Aire Corporation
c/o Service and Warranty Department
N120W18485 Freistadt Road
Germantown, WI 53022
(800) 443-5276
Instructions
• Warning — Only trained, qualified personnel should install and service Desert Aire equipment. Serious
Injury or death can result from improper handling of this equipment. High voltage electrical components
and refrigeration under pressure are present.
• Before continuing, read the Installation and Operations manual. If you do not fully understand the manual
contact the Desert Aire Service Department. Please be prepared with the model and serial numbers
located on the rating plate of the unit.
• Use one start up report per unit. Print or type all information. If there is not enough space available for
readings or comments please attach additional pages directly to the start up report.
Installation Name:
Installation Address:
Desert Aire Representative:
Dehumidifier Model #:
Location and Unit Information
Serial #:
Remote Condenser Model #: Serial #:
Form Completed By (Print):
Company Name:
Company Address:
Application (Pool, Spa, Other):
64 Desert Aire - SA Manual
Signed:
Date:
Telephone #:
Fax #: ( )
1/5/2016
* Denotes that this is a model dependant item
Proper Installation Checklist
Installation manual read and
° understood
Dehumidifier installed and
° leveled properly
Condensate drain trapped
° and primed
Verify that the power supply
° matches the rating plate
Tighten all field and factory
° wiring
Adjust and tighten blower
° belts if necessary
Check rotation of blower on 3
° phase units
Check rotation of remote
° condenser fans.
Open all refrigeration service
❑ valves and tighten packing
nuts
Check field and factory piping
° for leaks
Inspect air filters. Clean or
° replace as necessary
120 volt circuit run to heat
° trace and powered up.
Unit Power Supply Information
Voltage at
power block -
NL2-L3
No motors
running
L1-L2
Control Voltage
- No Motors
running
Transformer 1
VA Rating
Yes / No
Transformer
VA Rating
L1-L3
Transformer 3
VA Rating
Line -set Installation — Refer to Installation and operation manual for instructions
Lineset Length
SN -1
Elevation Change
ABOVE / BELOW
Hot gas line trapped at every riser
Yes / No
Inverted traps at top of risers
Yes / No
Line -set pitched in direction of flow
Yes / No
Line -set Clamped per 1/0 Manual
Yes / No
Line Sizes
Circuit A
Circuit B
Hot Gas
SNF'
Hot Gas
OUTR2
Liquid Return
Liquid Return
Additional R41 OA Added
LBS
LBS
Additional Oil Added
ONT'
ozs
ozs
Flush Cycle Enabled
Yes /
No
Yes / No
Fan Cycle Controller Settings — Refer to Installation and operation manual for instructions
SENS
SN -1
SN -2
SN -3
OUTR'
ON'
OFF'
ONT'
OFT'
SNF'
SENS'
OUTR2
ON'
OFF'
ONT'
OFT'
SNF'
SENS'
OUTR3
ON'
OFF'
ONT3
OFT'
SNF'
SENS'
OUTR4
ON"
OFF'
ONT'
OFT'
SNF'
SENS'
Desert Aire - SA Manual 65
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Air Flow Readings: Refer to Installation and Operations manual for correct balancing procedures.
Evaporator Pressure Drop
°wc
Supply Duct Static Pressure
"WC
Reheat Condenser Pressure Drop
"wc
Return Duct Static Pressure
"WC
VOC as read off the display'
ppm
VOC Setpoint"
ppm
Airflow Settings: Refer to Installation and Operations manual for correct balancing procedures.
Amperage at Design
Airflow
Unoccupied
Occupied
Event
Max OA
Purge
Design OA
CFM
CFM
CFM
CFM
CFM
Actual OA
CFM
CFM
CFM
CFM
CFM
OA Setpoint
°wc
I'M
°wc
we
°wc
Damper Pos
Design Exhaust
CFM
CFM
CFM
CFM
CFM
Actual Exhaust
CFM
CFM
CFM
CFM
CFM
Low VFD Command
%
%
%
/o o
a
/o
Exhaust.VFD
%
%
%
/o o
/o
%
Blower Information
Amperage at Design
Airflow
Supply Blower
Exhaust Blowers*
L1
L1
L1
L2
L2
L2
L3
L3
L3
Temperature Readings
Room Air Temperature
T
Room Relative Humidity
T
Outdoor Air Temperature
T
Outdoor Relative Humidity
T
Water Temp (main pool)
T
Water temp (spa or other)*
°F
66 Desert Aire - SA Manual
1/5/2016
Compressors and Refrigeration in Reheat Mode
e
ex
Motor #
Circuit A
Circuit B
RLA off nameplate
ams
ams
ams
amps
Amperage
L1
L1
L1
L1
L2
L2
L2
L2
L3
L3
L3
L3
Head Pressure
Psig
Psig
Suction Pressure
Psig
Psig
Refrigerant Sight Glass Clear
Yes / No
Yes / No
Superheat
T
T
Subcooling
T
°F
Compressor Oil Level Sight Glass
(level should be at least 3/4 full at
completion of the start up)
�/z 3/a F
'/z 3/a F
Compressors and Refrigeration in Pool Water Heating Mode
'kg- `� r
Circuit A
Circuit B
Head Pressure
Psig
Psig
Head Pressure
Psig
Psig
Suction Pressure
Psig
Psig
Water Inlet Temperature
T
T
Water Outlet Temperature
T
T
Compressors and Refrigeration in Cooling Mode* (Remote Condenser Active)
40,
94 _
Circuit A
Circuit B
Head Pressure
Psig
Psig
Suction Pressure
Psig
Psig
Refrigerant Sight Glass Clear
Yes / No
Yes / No
Superheat
T
°F
Subcooling
T
T
Compressor Oil Level Sight Glass
(level should be at least 3/4 full at
'/z % F
'/2 % F
'/z % F
'/z '/ F
Desert Aire - SA Manual 67
1/5/2016
Auxiliary Water I Steam Coil Information*
Signal
Inlet Temp
Outlet Temp
Discharge Air Temp
Water Coil
T
T
T
Steam Coil
T
T
T
Auxiliary Electric Heater Information*
Signal
L1 Amps
L2 Amps
L3 Amps
Discharge Air Temp
Electric Heater
BACnet MS/TP
Device Instance
T
Building Management System Information*
Communication Type
BACnet MS/TP - BACnet Ethernet - Modbus - Lon - N/A
(circle one)
BACnet MS/TP
Device Instance
MAC Address
y
Baud Rate
BACnet Ethernet
IP Address
Netmask
Gateway
Modbus
Baud Rate
Address
Additional Comments:
68 Desert Aire - SA Manual
1/5/2016
1
i1
DE ARE
A
Compressor Replacement Form
Important — To ensure warranty validation and continued customer satisfaction,
complete this form and return it to Desert Aire immediately after any
compressor replacements. Validation of this report allows for the
continued coverage of the compressor under the original warranty. For
units that are outside the warranty period, returning the form to Desert Aire
assists in service history and confirmations that the unit is operating
properly.
Desert Aire Corporation.
c/o Service and Warranty Department
N120 W18485 Freistadt Rd
Germantown, WI 53022
(800) 443-5276
Instructions
• Warning — Only trained, qualified personnel should install and service Desert Aire equipment.
Serious Injury or death can result from improper handling of this equipment. High voltage electrical
components and refrigeration under pressure are present.
• Before continuing, read the Installation and Operations manual. If you do not fully understand the
manual contact the Desert Aire Service Department. Please be prepared with the model and serial
numbers located on the rating plate of the unit.
• Use one start up report per unit. Print or type all information. If there is not enough space available
for readings or comments please attach additional pages directly to the start up report.
Installation Name:
Dehumidifier Model #:
Location and Unit Information
Serial #:
Form Completed By (Print): Signed:
Company Name:
Company Address:
Date:
Telephone #: ( )
Fax #:
Desert Aire - SA Manual 69
1/5/2016
Diagnostic Summary
Describe specific compressor failure type and cause. Indicate other components found to be
defective and diagnostic procedures. Attach service report if available.
Compressor Condition at Time of Initial Review
Continuity (0 resistance) to Ground on one or more legs
❑
Continuity (0 resistance) between two or more legs (3 phase units)
❑
Compressor drawing higher current than design
❑
Compressor drawing locked rotor current
❑
Other (describe):
❑
70 Desert Aire - SA Manual
1/5/2016
Compressor Replacement Checklist
Required Choose One For Test Results Showing Acid or
Particulate
Acid and particulate test Unit Evacuated to 500
❑ completed ❑ microns absolute and vacuum ❑ HH Cores used
decay passed
❑ Liquid Line Filter Replaced ❑ Alternate triple evacuation ❑ SF filter used
process used
All Filters returned to original
❑ specifications after removal of
contaminants
Air Flow Readings: Refer to Installation and Operations manual for correct balancing procedures.
Evaporator Static Pressure Drop
"WC
Reheat Condenser Static Pressure Drop
"WC
Supply Duct Static Pressure Drop
"WC
Return Duct Static Pressure Drop
"WC
Unit Power Supply Information
Voltage at power
block — No motors
running
L1-L2
L2-L3
L1-L3
Control Voltage — No
Motors running
Transformer 1
Transformer
Transformer 3
Temperature Readings
Room Air Temperature
T
Room Relative Humidity
T
Outdoor Air Temperature
T
Outdoor Relative Humidity
T
Water Temp (main pool)
T
Water temp (spa or other)"
T
Desert Aire - SA Manual 7
1/5/2016
Compressors and Refrigeration in Reheat Mode
r
Circuit A
Circuit B
_ _
PSIG
PSIG
Motor #
see wiring schematic for details
PSIG
PSIG
Suction Pressure
L1-L2
L1-L2
L1-L2
Ll -L2_
Voltage measured with the
Discharge Line Temperature
of
6” from compressor discharge)
compressors operating
L2-L3
L2-L3
L2-L3
L2-L3
At access fittingnearest TXV
°F
Suction Temperature
L1-L3
L1-L3
L1-L3
L1-L3
Sight Glass Condition
L1
L1
L1
L1
Vapor, Flashing)
Current
,/z 3/ F
L2
L2
L2
L2
L3
L3
L3
L3
Discharge Pressure
PSIG
PSIG
Liquid Line Pressure
At access fitting nearest TXV
PSIG
PSIG
Suction Pressure
at compressor)
PSIG
PSIG
Discharge Line Temperature
of
6" from compressor discharge)
T
Liquid Line Temperature
At access fitting nearest TXV
T
T
Suction Temperature
°F
at compressor)of
Refrigerant Sight Glass Condition
Description (Clear, Intermittent
Vapor, Flashing)
Compressor Oil Level Sight Glass
'/2 3/a F
'/2 3/ F
'/ 3/ F
%
Shut Down Compressors, Wait 5 Minutes
Compressors and Refrigeration in Pool Water Heating Mode
t„�, O,!
Circuit A
Circuit B
Discharge Pressure
PSIG
PSIG
Liquid Line Pressure
At access fitting nearest TXV
PSIG
PSIG
Suction Pressure
at compressor)
PSIG
PSIG
Discharge Line Temperature
of
6” from compressor discharge)
T
Liquid Line Temperature
of
At access fittingnearest TXV
°F
Suction Temperature
at compressor)Refrigerant
T
°F
Sight Glass Condition
Description (Clear, Intermittent
Vapor, Flashing)
Compressor Oil Level Sight Glass
,/z 3/ F
'/z 3/ F
'/z 3/ F
'/2 3/ F
Shut Down Compressors, Wait 5 Minutes
72 Desert Aire - SA Manual
1/5/2016
Compressors and Refrigeration in Cooling Mode* (Remote Condenser Active)
81
Circuit A
Circuit B
Relative Air
Discharge Pressure
PSIG
PSIG
Liquid Line Pressure
Temperature (°F)
60.0-65.0
At access fitting nearest TXV
PSIG
PSIG
Suction Pressure
85.1 - 90.0
at compressor)
PSIG
PSIG
Discharge Line Temperature
-F
°F
6" from compressor discharge)
40.1 -50.0
Liquid Line Temperature
-F
°F
At access fitting nearest TXV
16
18
Suction Temperature
-F
°F
at compressor)Refrigerant
Sight Glass Condition
w�
10
Description (Clear, Intermittent
13
14
Vapor, Flashing)
16
18
Compressor Oil Level Sight Glass
,/2 3/ F
F
% 3/ F
% % F
Shut Down Compressors, Wait 5 Minutes
16
18
19
7-
Note that superheat should be stable within 7 degrees. Minimum value for superheat at
compressor in all modes:
Subcooling shall be 4-14 degrees. Slight flashing in sightglass is acceptable if superheat and
subcooling are within tolerance.
Additional Comments:
Desert Aire - SA Manual 73
1/5/2016
Superheat Minimum Values Chart Temp (°F)
Relative Air
Temperature (°F)
60.0-65.0
65.1 - 70.0
70.1 - 75.0
75.1 - 80.0
80.1 - 85.0
85.1 - 90.0
30.0-40.0
12
13
14
15
15
16
40.1 -50.0
13
14
15
15
16
18
w�
10
50.1 -60.0
13
14
15
16
18
18
i5
E
60.1 -70.0
14
15
15
16
18
19
7-
170.1 - 80.0
14
15
16
18
19
20
Subcooling shall be 4-14 degrees. Slight flashing in sightglass is acceptable if superheat and
subcooling are within tolerance.
Additional Comments:
Desert Aire - SA Manual 73
1/5/2016
;^
DESERT
/SIRE
N120 W18485 Freistadt Road • Germantown, WI 53022 • E-mail: info@desert-aire.com
Ph: (262) 946-7400 • Fax: (262) 946-7401 • Website: www.desert-aire.com
0322014/02
1/5/2016
Towx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: Resolution No. 38, Series of 2015, a resolution amending the Lionshead
Redevelopment Master Plan to amend detailed plan recommendations for future development
on the Evergreen at Vail development site, as prescribed in Chapter 5 of the Lionshead
Redevelopment Master Plan, and setting forth details in regard thereto.
PRESENTER(S): George Ruther, Director of Community Development
ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny the
resolution as presented.
BACKGROUND: The applicant, Evergreen Lodge at Vail, represented by the Mauriello
Planning Group, is requesting a public hearing with the Vail Town Council to present
recommended amendments to Chapter 5, Detailed Plan Recommendations, subsection 5.19,
Evergreen Lodge at Vail, of the Lionshead Redevelopment Master Plan. The four purposes of
the amendments are to: 1. Clearly identify and articulate the desired outcomes of a future
redevelopment of the Evergreen Lodge at Vail property, 2. Remove language from the Master
Plan which is no longer relevant or applicable, 3. Respond to changes in conditions as a result
of the land exchange with Vail Valley Medical Center, and 4. Establish predictability within the
review process by providing detailed site specific recommendations for redevelopment of the
Evergreen Lodge at Vail site. The requested amendments are as reflected in Resolution No.
38, Series of 2015.
STAFF RECOMMENDATION: The Town of Vail Planning and Environmental Commission
has forwarded a unanimous recommendation of approval of the requested amendments to the
Vail Town Council. Based upon the input provided during the public hearings on this item on
December 1 and December 15, 2015, the Community Development Department recommends
the amendments and revisions made as reflected in Resolution No. 38, Series of 2015.
ATTACHMENTS:
Staff Memorandum
Resolution No. 38, Series of 2015
010216 Evergreen Lodge Applicant letter
010416 Vail International Condominiums letter
1/5/2016
0
rowN of vaIt
TO: Vail Town Council
FROM: George Ruther, Director, Community Development Department
DATE: January 5, 2016
SUBJECT: Resolution No. 38, Series of 2015 a proposed amendment to the Lionshead
Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment
of the Master Plan, Lionshead Redevelopment Master Plan, to amend the
Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250
South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting
forth details in regard thereto. (PEC140044)
Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group
Planner: George Ruther
I. SUMMARY
The applicant, Evergreen Lodge at Vail, represented by the Mauriello Planning Group, is
requesting approval of Resolution No. 38, Series of 2015. The purpose of this resolution
is to adopt detailed plan recommendations for the Evergreen Lodge at Vail site within
the Lionshead Redevelopment Master Plan (LRMP) study area. These amendments, if
approved, become effective when the land exchange between the Vail Valley Medical
Center (VVMC) and the Evergreen Lodge (EL) is finalized and a subsequent
resubdivision plat is approved by the Town of Vail and executed and recorded with the
Clerk and Recorder's Office of Eagle County. At this time, it is likely the land exchange
will occur as conversations are ongoing and efforts are being made by all parties to
execute a final agreement. This public hearing is the culmination of many three
worksession meetings and a one final public hearing held on this topic with the Town of
Vail Planning & Environmental Commission and three public hearings with the Vai Town
Council
II. DESCRIPTION OF REQUEST
The applicant, Evergreen Lodge at Vail, represented by the Mauriello Planning Group, is
requesting approval of Resolution No. 38, Series of 2015. The purpose of this resolution
is to adopt detailed plan recommendations for the Evergreen Lodge at Vail site within
the Lionshead Redevelopment Master Plan (LRMP) study area by amending. Chapter 5,
Detailed Plan Recommendations, subsection 5.19, Evergreen Lodge at Vail, of the
Lionshead Redevelopment Master Plan. The four purposes of the amendments are to:
1. Clearly identify and articulate the desired outcomes of a future redevelopment
1/5/2016
of the Evergreen Lodge at Vail property,
2. Remove language from the Master Plan which is no longer relevant or
applicable,
3. Respond to changes in conditions as a result of the land exchange with Vail
Valley Medical Center, and
4. Establish predictability within the review process by providing detailed site
specific recommendations for redevelopment of the Evergreen Lodge at Vail site.
III. PROPOSED AMENDMENTS
The amendments proposed by the applicant, recommended by the Planning and
Environmental Commission and further revised by the Vail Town Council have been
drafted and will be presented assuming the proposed land exchange has occurred.
Town staff recommends that any motion by the Vail Town Council approving or
approving with modifications, of the requested master plan amendment contains a
condition that said amendments are effective upon the date that the land exchange
subdivision amendment is recorded at the Office of the Clerk and Recorder of Eagle
County.
RESOLUTION NO. 38
Series of 2015
A RESOLUTION AMENDING THE LIONSHEAD REDEVELOPMENT MASTER P LAN TO
AMEND THE DETAILED PLAN RECOMMENDATIONS FOR FUTURE DEVELOPMENT ON
THE EVERGREEN LODGE AT VAI L DEVELOPMENT SITE, AS PRESCRIBED IN
CHAPTER 5
OF THE LIONSHEAD REDEVELOPMENT MASTER PLAN, AND SETTING FORTH
DETAILS IN REGARD THERETO.
WHEREAS, on December 15, 1998, the Vail Town Council (the "Town Council")
adopted the Lionshead Redevelopment Master Plan (the "Master Plan"); and
WHEREAS, the Master Plan was initiated by the Town of Vail to encourage
redevelopment and new development initiatives within the Lionshead Study Area; and
WHEREAS, Section 2.8 of Master Plan outlines a procedure for amending the
Master Plan; and
WHEREAS, pursuant to Section 2.8 of the Master Plan, the applicant Evergreen Lodge
at Vail, represented by Mauriello Planning Group, has proposed an amendment to the Master
Plan; and
1/5/2016
WHEREAS, the Town of Vail Planning & Environmental Commission has held four
public hearings on the proposed amendment a n d on October 26, 2015, forwarded a
recommendation of approval of the amendment to the Town Council; and
WHEREAS, the purpose of this amendment isto amend the detailed plan
recommendations for future development on the Evergreen Lodge at Vail development site,
as prescribed in Chapter 5, Detailed Plan Recommendations, Lionshead Redevelopment
Master Plan; and
WHEREAS, the Town Council finds that the proposed amendment improves and
enhances the effectiveness of the Master Plan and positively affects the goals, objectives,
and policies prescribed in the Master Plan by:
1. Clearly identifying and articulating the desired outcomes of a future redevelopment of the Evergreen
Lodge at Vail property,
2. Removing language from the Master Plan which is no longer relevant or applicable
3. Responding to changes in conditions as a result of the land exchange with Vail Valley Medical Center,
and
4. Establishing predictability within the review process by providing detailed site specific
recommendations for redevelopment of the Evergreen Lodge at Vail site.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO:
1. Amendments: The V a i I Town Council of the Town of Vail hereby amends the Lionshead
Redevelopment Master Plan as follows:
5.19 Evergreen Lodge at Vail
The Evergreen Lodge at Vail is located directly east of the Middle Creek Stream Tract and
is bordered to the north by the South Frontage Road and to the east by the Vail Valley
Medical Center. The lot area is approximately 104,108 square feet in size or roughly 2.39
acres. Since the original inclusion in the Lionshead Redevelopment Master Plan, a portion
of the Evergreen Lodge parcel, adjacent to the existing VVMC parking garage, was sold in
2014 to the Vail Valley Medical Center (VVMC). Additionally, in 2015, the Evergreen
Lodge and the Vail Valley Medical Center, entered into an agreement to exchange land
that resulted in the Evergreen Lodge acquiring a portion of the VVMC property south of the
Evergreen Lodge and VVMC acquiring a portion of Evergreen Lodge land east of the
Lodge. (See figure 1) The agreement was reached based on the conclusion of a two-day
charrette between VVMC, Town of Vail, and the Evergreen Lodge representatives, which
was conducted in December of 2014 where the parties developed an overall conceptual
redevelopment scheme benefiting all parties. The resulting land area for the Evergreen
Lodge is approximately 2.50 acres after the land trade. Physical improvements that
currently exist on the site are a nine -story tall hotel/condominium structure containing 19
dwelling units and 128 accommodation units with an adjoining two-story tall hotel amenities
wing containing a restaurant, cocktail lounge and bar, meeting rooms and conference
facilities, twe-one below -grade structured parking garage containing 52 parking spaces,
and paved surface parking comprised of 85 parking spaces. The nine -story tall structure
has a predominant east -west orientation along the southerly edge of the site while the
1/5/2016
facilities wing has a north -south orientation along the westerly edge of the site. Vehicle
access to the site is provided by two existing curb cuts along the South Frontage Road.
No dedicated loading and delivery berths currently exist on the site. Delivery vehicles
often are required to maneuver onto the site by backing in from the South Frontage Road.
Opportunities for future improvements and upgrades include:
• Elimination of surface parking and creation of more underground parking;
• Enclosed Loading and Delivery;
• Architectural enhancements consistent with the Lionshead Architectural Design
Guidelines;
• Improved exterior lighting;
• Coordinated vehicular access and implementation of the Vail Streetscape Master Plan
recommendations;
• Creek improvements to improve health and access by the public;
• Improved streetscape and landscaping along the South Frontage Road;
• Improved pedestrian circulation along the South Frontage Road and connection to
West Meadow Drive; and
• Upgraded and expanded hotel accommodations and amenities, and inclusion of a flat
floor conference area.
5.19.1 Pedestrian Access
Pedestrian access should be upgraded to provide a safe and attractive pedestrian
connection from the South Frontage Road, through the Evergreen Lodge development
site and/or the adjacent tracts of land owned by the Town of Vail and the Eagle River
Water and Sanitation District, to West Meadow Drive and with a continuous
pedestrian/bicycle path along the South Frontage Road, consistent with the Town's
proposed plans for a roundabout along the frontage of the Evergreen Lodge property
(see figure 2) A gravel path connecting the South Frontage Road to the paved
pedestrian path located on the east side of the Dobson Ice Arena presently exists along
the south side of the property. This path, while functional, receives little, if any, regular
maintenance and includes a railroad tie set of stairs that is unsafe and in disrepair. There
are currently no pedestrian improvements located along the South Frontage Road along
the Evergreen Lodge frontage. Though no improvements exist, a fair number of
pedestrians use the southerly edge of the South Frontage Road when entering or exiting
the site or while traveling past the property. In order to improve pedestrian access and
safety, it is recommended that future redevelopment of the site includes the construction
of a continuous pedestrian/bicycle path along the South Frontage Road and that the
existing gravel path along the southerly edge of the site be improved and regularly
maintained. Based on the results of the two-day charrette, the land trade provides an
opportunity to create a pedestrian walkway from the South Frontage Road to West
Meadow Drive as generally depicted in Figure 2 (see figure 2). Conceptually, the new
walkway could benefit users of both the VVMC and the Evergreen Lodge properties
while also allowing for access by the public. It may be necessary to utilize the Town
owned Lot 10 to accomplish the desired pedestrian connection from South Frontage
Road to West Meadow Drive, a desired public improvement.
5.19.2 South Frontage Road Improvements and Vehicular Access
The site is currently accessed by vehicles from the South Frontage Road with two, full
movement, access points. The current location of these access points relative to the
1/5/2016
existing access points for the US Bank Building, Vail Valley Medical Center parking
structure, Town of Vail Municipal Buildings, and potential future access points to the Vail
Valley Medical Center and Vail International Building results in undesirable traffic flow
and turning movements creating traffic safety, capacity, and level of service concerns. In
keeping with Policy Objective 2.3.4, Improved Access and Circulation, of the Plan,
opportunities for public transportation and vehicular circulation improvements should be
explored in conjunction with any future redevelopment of the site. Possible opportunities
for improvements may include, an improved mass transit stop, relocated/reduced/shared
points of entry/exiting, restricted access points, acceleration/ deceleration lanes, greater
sight distances, dedicated turning lanes and landscaped medians, and the evaluation
and possible implementation of an intersection solution, such as a roundabout. If
constructed, a full, two lane roundabout could be located along the frontage of the
Evergreen and Town of Vail Municipal site that takes into account the additional through -
traffic needs of the community but also the future redevelopment of the Town's municipal
site, VVMC, and the Evergreen Lodge properties. Additional study of the roundabout
design is necessary. As envisioned, the roundabout and roadway improvements would
allow for a primary right in, right out vehicular access and a separate right in, right out
service vehicle access to the Evergreen Lodge property. The proposed roundabout as
envisioned encroaches into the Evergreen Lodge property and the Town's municipal site
which impacts the future development of the properties.
In an effort to improve the pedestrian environment along West Meadow Drive and further
reduce the total number of vehicle trips on West Meadow Drive, vehicular access to the
Evergreen Lodge from West Meadow Drive shall be prohibited.
5.19.3 Preservation of Existing Accommodation Units
The Evergreen Lodge presently contains 128 accommodation units. In addition, the
Evergreen Lodge also contains a restaurant, cocktail lounge and bar and meeting rooms
incidental to the operation of the Lodge. Originally built in 1974, the existing
accommodation units and hotel amenities are old and outdated. The Lodge was
developed to the standards desired more than four decades ago and likely no longer
provides guests with accommodations meeting more modern standards and
expectations. Given the importance and need for short-term accommodations to the
vitality and success of the community, any future redevelopment of the site shall ensure,
at a minimum, the preservation or replacement of the 128 short-term accommodation
units on the site, in keeping with the live bed policy in Section 4.13. The preservation of
short term accommodations should focus on maintaining the number of accommodation
units. While the development trend in Vail since the late 1990's has been to focus on
high-end, luxury accommodation units utilizing more floor area per unit, an opportunity
exists to create high quality accommodation units that are smaller in size, and potentially
greater in number, and likely to be more affordable, yet achieve the goals of preserving
the existing number of accommodation units, maintaining live beds on the site, and
increasing the revenues and vitality of the Town. Opportunities for increasing the number
of accommodation units beyond the existing 128 units already on-site should be
evaluated during the development review process. For example, the construction of
"attached accommodation units", or the provision of a rental management program, could
significantly increase the availability of short-term rental opportunities through
redevelopment.
5.19.4 Impacts on Middle Creek Stream Tract
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The Middle Creek Stream Tract lies to the west of the Evergreen Lodge. The Tract is
made up of two parcels. One owned by the Town of Vail and the other by the Eagle River
Water and Sanitation District. The Tract is heavily vegetated with deciduous trees, a
significant lower layer of riparian underbrush and also includes a pedestrian path and a
pedestrian bridge. Given the importance of water quality, it is imperative that any future
development on the Evergreen Lodge site does not negatively impact or encroach upon
the existing riparian corridor of Middle Creek and that it comply with any stream health
initiatives, including any amendments to the watercourse setback requirements that may
be adopted town wide. Although the site borders the Middle Creek Stream Tract, there is
no significant amount of quality vegetation on the site and the parcel lies out of the 100 -
year flood plain. As currently configured, opportunities exist to better recognize the
benefits of creek side development and to improve and enhance the riparian corridor to
address the overall health of the Creek. For purposes of this master plan
recommendation, the riparian corridor shall be defined as the Middle Creek Stream
Tract. While the riparian corridor of Middle Creek shall remain protected and preserved,
the physical and visual relationships and references between adjacent development and
the Tract should be strengthened. Careful consideration should be taken when approving
any application for development adjacent to Middle Creek. Any future development
application for the redevelopment of the Evergreen Lodge site shall be accompanied by
an environmental impact report consistent with the requirements prescribed in Chapter
12, Environmental Impact Reports, Title 12, Zoning Regulations, Vail Town Code. An
opportunity exists to create a significant connection between the Evergreen Lodge and
Middle Creek. Any use of Middle Creek for aesthetic or recreational purposes, however,
should be subordinate to the preservation of the natural riparian corridor and its inherent
natural character. The Middle Creek Stream Tract provides an opportunity for the
construction of a recreational path connecting the South Frontage Road and uses on the
Evergreen Lodge property to the existing pedestrian paths at the Dobson Ice Arena
providing a strong pedestrian connection to West Meadow Drive.
5.19.5 Relationship to the Vail Valley Medical Center and the Vail International
Perhaps the most critical functional relationship is the need to coordinate any future
development on the Evergreen Lodge site with the Vail Valley Medical Center. For
example, opportunities for coordination may include, shared service and delivery
facilities, grading and site improvements, shared parking, and pedestrian pathway
connections. Both parties have taken steps to ensure the properties can be redeveloped
in a more coordinated manner by executing the land exchange. The land exchange
provides better access length, frontage, and redevelopment opportunities to the Vail
Valley Medical Center by securing additional South Frontage Road access and providing
more flexibility in the design of a possible East Wing of the VVMC. The exchange of land
affords an opportunity to accommodate an important pedestrian connection from the
South Frontage Road to West Meadow Drive, thereby strengthening the pedestrian
connection into Lionshead and Vail Village. The land exchange also allows for improved
vehicular access by providing a reasonable location for a roundabout located in front of
and on the Evergreen Lodge property improving access to both properties. This
pedestrian connection could potentially utilize a one-story deck that could cover surface
parking on the VVMC campus. While a deck provides covered parking screened from
public view, it also introduces a landscape element and plaza benefiting the views and
use by patrons from Evergreen Lodge, VVMC, and the community at large. In order for a
connection and landscape enhancement to be successful, it may require that it to be
developed with reduced or zero setbacks between the properties and may require stairs
and elevator access on or adjacent to Lot 10.
1/5/2016
The Vail International is located across from to the Evergreen Lodge site on the west
side of the Middle Creek Stream Tract. Building bulk, mass and scale on the Evergreen
Lodge site is affected by the need for the emergency helipad located on the Vail Valley
Medical Center property and the requirement that any future building on the exchange
parcel steps down towards West Meadow Drive to create an appropriate pedestrian
scale. These two design considerations result in the greatest building bulk, mass and
scale being located in the northwest corner of the Evergreen Lodge development
site. During the development review process, the DRB and the PEC shall pay special
attention to the western facade of any new or redeveloped structure to ensure it
is appropriately articulated to provide visual interest, shadow lines and avoids large
unbroken wall planes.
For the portion of the development along the Middle Creek Stream Tract building facades
facing west towards the stream corridor should step back from the Creek to ensure
adequate sunlight reaches the ground and there should be a clear separation, most
likely a native landscape buffer, between the public and the private spaces.
5.19.6 Service and Delivery
Service and delivery functions for the hotel are currently accommodated on grade from
the westerly entrance to the property. Service and delivery for the redeveloped
Evergreen Lodge shall occur within the structures or and otherwise be adequately
screened from public view. Service and delivery truck turning maneuvering shall not
negatively impact traffic flow on the South Frontage Road and a separate loading and
service entry may be allowed in conjunction with the construction of a potential new
roundabout in this location.
5.19.7 Setbacks
Special consideration should be given to the setback of buildings from the South
Frontage Road. Pursuant to the Lionshead Mixed Use -1 zone district setback standards,
a minimum 10 -foot (10') setback is required. Given the relationship of the development
site to the South Frontage Road, the need for adequate area for vehicular traffic
circulation, the importance of a landscape area to visually screen the massing of the
building, and the existence of a 30 -foot wide utility easement along the southerly edge of
the South Frontage Road, the minimum required front setback for the Evergreen Lodge
development site shall be thirty feet (30'). This increased setback requirement shall
supersede the 10 -foot setback requirement prescribed in Section 12-71-1-10, Setbacks,
Vail Town Code.
Based upon the coordinated efforts between the Evergreen Lodge and the Vail Valley
Medical Center, opportunities exist for a covered parking deck and pedestrian access
landscape plaza to be developed between the properties with the goal of screening
surface parking and enhancing the visual quality of the area. If appropriately designed, a
reduced or zero set back in these areas may be proposed for review during the
development review process. Additionally, below grade improvements, including but not
limited to, parking and vehicular circulation improvements may be developed within the
required setbacks, if found to be consistent with the Town's development objectives.
5.19.8 Architectural Improvements and Building Heights
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The architectural design guidelines (Chapter 8) discuss several transition tools that can
be used to adapt an existing building to the new character and architectural quality
desired for Lionshead. Given the high visibility of the buildings on this site and the extent
to which they influence the quality of the experience of passers-by, all future
development on the site should be closely scrutinized for compliance with the applicable
architectural design guidelines. That said, the Evergreen Lodge is located in a
transitional area with VVMC, the Library, and Dobson Arena, which tend to have more
modern or institutional architecture. The building will need to have a relationship to
adjacent buildings and pedestrian corridors. With the addition of the land acquired from
the Vail Valley Medical Center, the Evergreen Lodge has the opportunity to step building
mass down towards West Meadow Drive in a north/south orientation. Building mass
should step down from the South Frontage Road to the south boundary of the Evergreen
Lodge property. The building on the land exchange parcel should step down to a
maximum of four and five stories with complementary roof forms to achieve a pedestrian
scale building, consistent with the west wing of the medical center (see figure 3), and
subject to design review. The final building massing, scale and form shall be determined
during the development review process.
5.19.9 Public Transit Stop
A public transit stop is presently located east of the US Bank Building, across the street
from the Town Municipal offices. Through the future redevelopment of the Evergreen
Lodge and the Vail Valley Medical Center, an opportunity exists to potentially relocate
the transit stop to a more optimal location.
1/5/2016
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1/5/2016
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Page 10
1/5/2016
2. Effective Date:
This Resolution shall become effective upon the date that the land exchange subdivision
amendment (the "resubdivision map") with the Vail Valley Medical Center is duly recorded at the
Office of the Clerk and Recorder of Eagle County, Colorado. The condition approval of this
Resolution shall expire on December 31, 2020 (the "expiration date") unless the resubdivision
map is recorded as required prior to the expiration date.
INTRODUCED, READ, APPROVED AND ADOPTED this 5th day of
January, 2016.
Dave Chapin, Mayor, Town of Vail
ATTEST:
Patty McKenny, Town Clerk
V. BACKGROUND
The Evergreen Lodge was previously zoned Special Development District No. 14 with
an underlying zoning of High Density Multiple -Family. The Special Development District
(SDD) was established via Ordinance No. 5, Series of 1986. The SDD permitted 128
accommodation units, 19 dwelling units, a restaurant, lounge, spa, and meeting
room/conference facility space.
On December 20, 2005, Resolution No. 23, Series of 2005, was approved by the Vail
Town Council amending the Lionshead Redevelopment Master Plan to include detailed
plan recommendations for the Evergreen Lodge site and amend the boundaries of the
Lionshead Study Area. Additionally, Ordinance No. 30, Series of 2005, was adopted
establishing Lionshead Mixed Use 1 District zoning for the Evergreen Lodge parcel.
On August 10, 2015, the Planning and Environmental Commission held a worksession
to begin discussion regarding the proposed master plan amendment application. As a
result of the worksession and public comment, a number of questions and issues were
raised.
On September 14, 2015, the Planning and Environmental Commission held a
Town of Vail
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worksession to continue discussions regarding the proposed master plan amendments.
As an outcome of the worksession, the Commission voted unanimously to continue the
public hearing.
On September 28, 2015, the Planning and Environmental Commission held a
worksession to continue discussions regarding the proposed master plan amendments.
In sum, the Commission recommended a number of changes be made to the
amendments to provide less specificity with regard to certain plan recommendations.
The Commission's preference was to have document more general in nature while still
proposing possible or potential options and solutions.
On October 26, 2015, the Planning and Environmental Commission held a public
hearing on the request to amend the Lionshead Redevelopment Master Plan regarding
the future redevelopment of the Evergreen Lodge at Vail. Upon final review, the
Commission voted unanimously to forward a recommendation of approval of the
proposed amendment to the Vail Town Council.
On December 1 and 15, 2015, the Vail Town Council held two public hearings on the
request to amend the Lionshead Redevelopment Master Plan. Based upon input from
the Town Council and members of the public participating in the hearings, several
revisions were made to the proposed language. The revisions mainly focused on
impacts to Middle Creek, stream course setbacks, and impacts on adjacent properties
and structures.
VI. APPLICABLE PLANNING DOCUMENTS
Staff believes that the following provisions of the Vail Town Code are relevant to the
review of this proposal:
TITLE 12: ZONING REGULATIONS
Article 12-71-1 Lionshead Mixed Use 1 (LMU-1) District (in part)
12-71-1-1: PURPOSE:
The Lionshead mixed use 1 district is intended to provide sites for a mixture of multiple -
family dwellings, lodges, hotels, fractional fee clubs, timeshares, lodge dwelling units,
restaurants, offices, skier services, and commercial establishments in a clustered,
unified development. Lionshead mixed use 1 district, in accordance with the Lionshead
redevelopment master plan, is intended to ensure adequate light, air, open space and
other amenities appropriate to the permitted types of buildings and uses and to maintain
the desirable qualities of the zone district by establishing appropriate site development
standards. This zone district is meant to encourage and provide incentives for
redevelopment in accordance with the Lionshead redevelopment master plan.
This zone district was specifically developed to provide incentives for properties to
redevelop. The ultimate goal of these incentives is to create an economically vibrant
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lodging, housing, and commercial core area. The incentives in this zone district include
increases in allowable gross residential floor area, building height, and density over the
previously established zoning in the Lionshead redevelopment master plan study area.
The primary goal of the incentives is to create economic conditions favorable to
inducing private redevelopment consistent with the Lionshead redevelopment master
plan. Additionally, the incentives are created to help finance public off site
improvements adjacent to redevelopment projects. With any
development/redevelopment proposal taking advantage of the incentives created
herein, the following amenities will be evaluated: streetscape improvements,
pedestrian/bicycle access, public plaza redevelopment, public art, roadway
improvements, and similar improvements.
LIONSHEAD REDEVELOMENT MASTER PLAN
2.3 Policy Objectives
The Town Council adopted six policy objectives on November 4, 1996 to outline the
important issues to be addressed in the master plan and to provide a policy framework
for the master planning process.
2.3.1 Renewal and Redevelopment
Lionshead can and should be renewed and redeveloped to become a warmer,
more vibrant environment for guests and residents. Lionshead needs an
appealing and coherent identity, a sense of place, a personality, a purpose, and
an improved aesthetic character.
2.3.2 Vitality and Amenities
We must seize the opportunity to enhance guest experience and community
interaction through expanded and additional activities and amenities such as
performing arts venues, conference facilities, ice rinks, streetscape, parks and
other recreational improvements.
2.3.3 Stronger Economic Base Through Increased Live Beds
In order to enhance the vitality and viability of Vail, renewal and redevelopment in
Lionshead must promote improved occupancy rates and the creation of
additional bed base ("live beds" or "warm beds') through new lodging products.
Live beds and warm beds are best described as residential or lodging rooms or
units that are designed for occupancy by visitors, guests, individuals, or families
on a short term rental basis. In order to improve occupancy rates and create
additional bed base in Lionshead, applications for new development and
redevelopment projects which include a residential component shall provide live
beds in the form of accommodation units, fractional fee club units, lodge dwelling
units, timeshare units, attached accommodation units (i.e, lock -off units), or
dwelling units which are included in a voluntary rental management program and
available for short term rental. Further, it is the expressed goal of this Plan that
in addition to creating additional bed base through new lodging products, there
shall be no net loss of existing live beds within the Lionshead Redevelopment
Master Plan study area.
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2.3.4 Improved Access and Circulation
The flow of pedestrian, vehicular, bicycle and mass transit traffic must be
improved within and through Lionshead.
2.3.5 Improved Infrastructure
The infrastructure of Lionshead (streets, walkways, transportation systems,
parking, utilities, loading and delivery systems, snow removal and storage
capacity) and its public and private services must be upgraded to support
redevelopment and revitalization efforts and to meet the service expectations of
our guests and residents.
4.13 Live Beds
The maintenance, preservation, and enhancement of the live bed base are critical
to the future success of Lionshead and as such, special emphasis should be
placed on increasing the number of live beds in Lionshead as the area undergoes
redevelopment. The Lionshead area currently contains a large percentage of the
Town's overall lodging bed base. The bed base in Lionshead's consists of a
variety of residential and lodging products including hotels, condominiums,
timeshares and hybrids of all three. The vast majority of live beds in Lionshead
are not accommodation units in hotels, but instead, in dwelling units in residential
condominiums such as the Vail 21, Treetops, Antlers Lodge, Lion Square Lodge,
Lifthouse Lodge, Landmark Tower and Townhomes, Lionshead Arcade, and
Montaneros, all of which have some form of rental/property management program
that encourages short term rental of dwelling units when the owners are not in
residence. It has been the experience in Lionshead that condominium projects
which include a voluntary rental management program have occupancy rates
which exceed the occupancy rate of hotel products, and therefore tend to provide
more live beds and produce more lodging tax revenues to the Town. Applications
for new development or redevelopment which maintain, preserve, and enhance
the live bed base in Lionshead have a significantly greater chance of approval in
the development review process than those which do not.
4.13.1 Live Bed Definition
Pursuant to Policy Objective 2.3.3, live beds (and warm beds) are defined
as residential or lodging rooms or units that are designed for occupancy
by visitors, guests, individuals, or families, on a short term rental basis. A
live bed may include the following residential products: accommodation
units, fractional fee club units, lodge dwelling units, timeshare units,
attached accommodation units (i.e., lock -off units), and dwelling units
which are included in a voluntary rental management program and
available for short term rental.
4.13.2 Location of Live Beds
Town of Vail
Live beds should be located in Lionshead pursuant to the Lionshead
Mixed Use 1 and 2 zone districts. All properties within Lionshead, when
developing or redeveloping and providing new residential or lodging
products, should provide live beds as defined herein.
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1/5/2016
4.13.3 Hotel -types of Services and Amenities
To aid in the furtherance of Policy Objective 2.3.3 of the Plan, the creation
of additional live beds should include hotel -types of services and
amenities. Such services and amenities may include, but not be limited
to, the operation of a front desk, registration/reservation capabilities,
recreational amenities, guest drop-off, on-site management, etc. These
types of services and amenities in multiple family residential dwellings will
increase the likelihood that the dwelling units will be made available for
short term occupancy and help to promote improved occupancy rates.
4.13.4 Review of New Development and Redevelopment Projects
The Planning and Environmental Commission shall consider the policies
and direction given by this Plan with respect to live beds when reviewing
new development and redevelopment projects in Lionshead. Applications
for new development or redevelopment shall maintain the live bed base in
Lionshead. Applications for new development and redevelopment which
enhance the live bed base have a significantly greater chance of approval
in the development review process than those which do not. A proposal's
adherence to the policies contained in the adopted master plan will be one
of the factors analyzed by staff, the Planning and Environmental
Commission (PEC), the Design Review Board (DRB), and the Town
Council (as applicable) in determining whether to approve or disapprove
the specific proposal.
VAIL LAND USE PLAN
CHAPTER 11— LAND USE PLAN GOALS / POLICIES:
The goals articulated here reflect the desires of the citizenry as expressed through the
series of public meetings that were held throughout the project. A set of initial goals
were developed which were then substantially revised after different types of opinions
were brought out in the second meeting. The goal statements were developed to reflect
a general consensus once the public had had the opportunity to reflect on the concepts
and ideas initially presented. The goal statements were then revised through the review
process with the Task Force, the Planning and Environmental Commission and Town
Council and now represent policy guidelines in the review process for new development
proposals. These goal statements should be used in conjunction with the adopted Land
Use Plan map, in the evaluation of any development proposal.
The goal statements which are reflected in the design of the proposed Plan are as
follows:
1. General Growth /Development
1.1 Vail should continue to grow in a controlled environment, maintaining a balance
between residential, commercial and recreational uses to serve both the visitor and
the permanent resident.
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1.2 The quality of the environment including air, water and other natural resources
should be protected as the Town grows.
1.3 The quality of development should be maintained and upgraded whenever
possible.
1.13 Vail recognizes its stream tract as being a desirable land feature as well as its
potential for public use.
3. Commercial
3.1 The hotel bed base should be preserved and use more efficiently.
3.2 The Village and Lionshead areas the best location for hotels to serve the future
needs of destination skiers.
3.3 Hotels are important to the continued success of the Town of Vail, therefore
conversion to condominiums should be discouraged.
3.4 Commercial growth should be concentrated in existing commercial areas to
accommodate both local and visitor needs.
4. Village Core/ Lionshead
4.1 Future commercial development should continue to occur primarily in existing
commercial areas. Future commercial development in the Core areas needs to be
carefully controlled to facilitate access and delivery.
4.2 Increased density in the Core areas is acceptable so long as the existing
character of each area is preserved through implementation of the Urban Design
Guide Plan and the Vail Village Master Plan.
4.4 The connection between the Village Core and Lionshead should be enhanced
through:
a. Installation of a new type of people mover.
b. Improving the pedestrian system with a creatively designed connection,
oriented toward a nature walk, alpine garden, and/or sculpture plaza.
c. New development should be controlled to limit commercial uses.
5. Residential
5.1 Additional residential growth should continue to occur primarily in existing,
platted areas and as appropriate in new areas where high hazards do not exist.
5.2 Quality time share units should be accommodated to help keep occupancy rates
up.
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5.3 Affordable employee housing should be made available through private efforts,
assisted by limited incentives, provided by the Town of Vail, with appropriate
restrictions.
5.4 Residential growth should keep pace with the market place demands for a full
range of housing types.
5.5 The existing employee housing base should be preserved and upgraded.
Additional employee housing needs should be accommodated at varied sites
throughout the community.
VII. CRITERIA
Amendments to the Lionshead Redevelopment Master Plan require a public hearing
review process as outlined in Section 12-3-6 of the Town Code. If approved,
amendments are adopted by the passage of a resolution by the Vail Town Council.
According to the Lionshead Redevelopment Master Plan, amendments to the Master
Plan must address the following review criteria:
How have conditions changed since the plan was adopted?
The Lionshead Redevelopment Plan was first adopted in 1998. Since its original
adoption, the Plan has been amended several times. To date, the Plan has served the
community well as more than twenty redevelopment projects have been completed
within the Lionshead Study Area since 1998. As a result of these redevelopment
projects, the community and property owners within Lionshead have been progressing
incrementally towards achieving the six development objectives prescribed within the
Plan. Undoubtedly, the Plan has been a success.
A number of conditions affecting the community and those properties governed by the
Lionshead Redevelopment Master Plan have changed since the Plan's adoption in
1998. Those conditions include:
• A dramatic rise in real estate value has occurred.
• The local, regional, national and global economies were impacted by the Great
Recession.
• The Vail community experienced a more than $2.51B town -wide redevelopment
and renaissance.
• The Vail Valley Medical Center adopted a master facilities plan and is currently
underway with a +/- $200M redevelopment project.
• A land exchange affecting the boundary lines and site area configurations of the
Vail Valley Medical Center and Evergreen Lodge has been initiated.
• A need to complete South Frontage Road traffic circulation improvements in the
immediate vicinity of the Evergreen Lodge, Vail Valley Medical Center Campus
and the Town of Vail Municipal site has been identified.
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• The effectiveness and relevancy of the economic incentives identified nearly
twenty years ago and subsequently adopted in the 1998 Lionshead
Redevelopment Master Plan have changed (i.e. grfa/dwelling unit per acre ratio)
• Vail's annual summer and winter guest visitation has grown to more than 1.2M
guests in the summer and 1.7M skier visits in the winter, respectively.
• Real estate buyer preferences and expectations have evolved and changed
since 1998.
• The advent of VRBO and AirBnB along with other aspects of the new and
evolving sharing economy has altered the face of the short-term
accommodations market.
How is the plan in error?
The plan, as adopted, and as it governs the redevelopment of the Evergreen Lodge, is
not in error. The demonstration of plan error, however, is not a requirement of a master
plan amendment review and approval process. Instead, it is but one of three possible
reasons for approving a master plan amendment.
How would an addition, deletion, or change to the plan be in concert with the plan
in general?
The 1998 Lionshead Redevelopment Master Plan identifies six fundamental design or
development objectives. Each of the objectives is aimed at addressing and responding
positively to certain shortcomings of the existing conditions of the physical and built
environment within the Lionshead area. Upon adoption of the master plan, procedures
were put in place to allow for future amendments to occur to the Plan throughout its
useful lifetime. To date, a number of amendments have been approved and adopted.
In each instance, the amendments did not fundamentally change or alter the six
development objectives originally adopted with the Plan. Instead, the amendments
served to further ensure that each of the objectives would be achieved.
The additions, deletions, and changes proposed to the Chapter 5, Detailed Plan
Recommendations, of the Lionshead Redevelopment Master Plan for the Evergreen
Lodge are in concert with the Plan and its development objectives. For instance, the
following list of detailed plan recommendations demonstrates the how the Plan remains
in concert with the development objectives:
• 128 accommodation units are being preserved on the Evergreen Lodge site.
• Improvements are recommended for South Frontage Road traffic circulation.
• On site loading and delivery is being provided within the future structure and off
site delivery truck maneuvering will be eliminated.
• A north/south pedestrian connection between West Meadow Drive and the
South Frontage Road will be accommodated.
• Improvements and enhancements to the Middle Creek stream corridor and
riparian areas are being preserved.
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• The redevelopment of the existing Evergreen Lodge shall comply with the
adopted development standards and design guidelines established for
Lionshead.
VIII. PLANNING AND ENVIRONMENTAL COMMISSION RECOMMENDATION
The Town of Vail Planning and Environmental Commission forwards a
recommendation of approval, as presented, of the proposed amendments to the
Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and
Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the
Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South
Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details
in regard thereto. The recommendation of approval is based upon the Commission's
review of the proposed amendments, as amended over the course of the public hearing
process and the finding that the applicant has demonstrated to the satisfaction of the
Commission that conditions within the Lionshead Study Area have changed since the
original adoption of the master plan and that the requested additions, deletions, or
changes to the plan are in concert with the adopted development objectives, outlined in
Section VII of the memorandum dated October 26, 2015.
Should the Town Council choose to approve the proposed amendments, as
recommended, the Commission recommends that the Town Council place the following
condition upon the approval:
1. The master plan amendment (PEC140044) shall become effective upon the date
that a proposed resubdivision application for the land exchange between the Evergreen
Lodge at Vail and the Vail Valley Medical Center is reviewed and approved by the Town
of Vail and the resubdivision map is duly recorded by the applicant or their agent at the
Office of the Clerk and Recorder of Eagle County, Colorado. This conditional approval
shall expire on December 31, 2020 (expiration date) unless the resubdivision map is
recorded as required prior to the expiration date.
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RESOLUTION NO. 38
Series of 2015
A RESOLUTION AMENDING THE LIONSHEAD REDEVELOPMENT MASTER P LAN TO
AMEND THE DETAILED PLAN RECOMMENDATIONS FOR FUTURE DEVELOPMENT ON
THE EVERGREEN LODGE AT VAI L DEVELOPMENT SITE, AS PRESCRIBED IN
CHAPTER 5
OF THE LIONSHEAD REDEVELOPMENT MASTER PLAN, AND SETTING FORTH
DETAILS IN REGARD THERETO.
WHEREAS, on December 15, 1998, the Vail Town Council (the "Town Council")
adopted the Lionshead Redevelopment Master Plan (the "Master Plan"); and
WHEREAS, the Master Plan was initiated by the Town of Vail to encourage
redevelopment and new development initiatives within the Lionshead Study Area; and
WHEREAS, Section 2.8 of Master Plan outlines a procedure for amending the
Master Plan; and
WHEREAS, pursuant to Section 2.8 of the Master Plan, the applicant Evergreen Lodge
at Vail, represented by Mauriello Planning Group, has proposed an amendment to the Master
Plan; and
WHEREAS, the Town of Vail Planning & Environmental Commission has held four
public hearings on the proposed amendment a n d on October 26, 2015, forwarded a
recommendation of approval of the amendment to the Town Council; and
WHEREAS, the purpose of this amendment isto amend the detailed plan
recommendations for future development on the Evergreen Lodge at Vail development site,
as prescribed in Chapter 5, Detailed Plan Recommendations, Lionshead Redevelopment
Master Plan; and
WHEREAS, the Town Council finds that the proposed amendment improves and
enhances the effectiveness of the Master Plan and positively affects the goals, objectives,
and policies prescribed in the Master Plan by:
1. Clearly identifying and articulating the desired outcomes of a future redevelopment of the
Evergreen Lodge at Vail property,
2. Removing language from the Master Plan which is no longer relevant or applicable
3. Responding to changes in conditions as a result of the land exchange with Vail Valley
Medical Center, and
4. Establishing predictability within the review process by providing detailed site specific
recommendations for redevelopment of the Evergreen Lodge at Vail site.
1/5/2016
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO:
1. The V a i I Town Council of the Town of Vail hereby amends the Lionshead
Redevelopment Master Plan as follows:
The amendments to the text of the Lionshead Redevelopment Master Plan are indicated in bold
italics (additions) and str keth -ough italics (de m).
5.19 Evergreen Lodge at Vail
The Evergreen Lodge at Vail is located directly east of the Middle Creek Stream Tract and
is bordered to the north by the South Frontage Road and to the south east by the Vail
Valley Medical Center., and to the east by the West Star Rank nffiGe building. The lot area
is approximately 104,108 114,337 square feet in size or roughly 2.39 2.625 acres.
Since the original inclusion in the Lionshead Redevelopment Master Plan, a portion
of the Evergreen Lodge parcel, adjacent to the existing WMC parking garage, was
sold in 2014 to the Vail Valley Medical Center (WMC). Additionally, in 2015, the
Evergreen Lodge and the Vail Valley Medical Center, entered into an agreement to
exchange land that resulted in the Evergreen Lodge acquiring a portion of the WMC
property south of the Evergreen Lodge and WMC acquiring a portion of Evergreen
Lodge land east of the Lodge. (See figure 1) The agreement was reached based on
the conclusion of a two-day charrette between WMC, Town of Vail, and the
Evergreen Lodge representatives, which was conducted in December of 2014 where
the parties developed an overall conceptual redevelopment scheme benefiting all
parties. The resulting land area for the Evergreen Lodge is approximately 2.50 acres
after the land trade. Physical improvements that currently exist on the site are a nine -
story tall hotel/condominium structure containing 19 dwelling units and 128
accommodation units with an adjoining two-story tall hotel amenities wing containing a
restaurant, cocktail lounge and bar, meeting rooms and conference
facilities, twe-one below -grade structured parking garage containing 52 parking spaces,
and paved surface parking comprised of 85 parking spaces. The nine -story tall structure
has a predominant east -west orientation along the southerly edge of the site while the
facilities wing has a north -south orientation along the westerly edge of the site. Vehicle
access to the site is provided by two existing curb cuts along the South Frontage
Road. No dedicated loading and delivery berths currently exist on the site. Delivery
vehicles often are required to maneuver onto the site by backing in from the South
Frontage Road. The eastern parking garage is utilized by the Vail Valley MediGal Gente
entry/exit with the West Star Ronk nffine building_. ding Opportunities for future improvements
and upgrades include:
• Elimination of surface parking and creation of more underground parking;
• Enclosed Loading and Delivery;
• Architectural enhancements consistent with the Lionshead Architectural Design
Guidelines;
• Improved exterior lighting;
• Coordinated vehicular access and implementation of the Vail Streetscape Master
Plan recommendations;
• Creek improvements to improve health and access by the public;
• Improved streetscape and landscaping along the South Frontage Road;
1/5/2016
Improved pedestrian circulation along the South Frontage Road and connection to
West Meadow Drive; and
Upgraded and expanded hotel accommodations and amenities, and inclusion of a flat
floor conference area.
5.19.1 Pedestrian Access
Pedestrian access should be upgraded to provide a safe and attractive pedestrian
connection from the South Frontage Road, through the Evergreen Lodge development
site and/or the adjacent tracts of land owned by the Town of Vail and the Eagle
River Water and Sanitation District, to West Meadow Drive and with a continuous
pedestrian/bicycle path along the South Frontage Road, as dep*Gted „n near, T he
consistent with the Town's proposed plans for a roundabout along the frontage of
the Evergreen Lodge property (see figure 2) A gravel path connecting the South
Frontage Road to the paved pedestrian path located on the east side of the Dobson Ice
Arena presently exists along the south side of the property. This path, while functional,
receives little, if any, regular maintenance and includes a railroad tie set of stairs that is
unsafe and in disrepair. There are currently no pedestrian improvements located along
the South Frontage Road along the Evergreen Lodge frontage. Though no
improvements exist, a fair number of pedestrians use the southerly edge of the South
Frontage Road when entering or exiting the site or while traveling past the property. In
order to improve pedestrian access and safety, it is recommended that future
redevelopment of the site includes the construction of a continuous pedestrian/bicycle
path along the South Frontage Road and that the existing gravel path along the southerly
edge of the site be improved and regularly maintained. Said impr„vomonts .,.,a„
neGessitate the need for pedestrian aeoessreasements threugh the Site. Based on the
results of the two-day charrette, the land trade provides an opportunity to create a
pedestrian walkway from the South Frontage Road to West Meadow Drive along
;he new sharedproperty line betweenthe sRru^*�-^^ both properties as
generally depicted in Figure 2 (see figure 2). Conceptually, the new walkway could
benefit users of both the WMC and the Evergreen Lodge properties while also
allowing for access by the public. It may be necessary to utilize the Town owned
Lot 10 to accomplish the desired pedestrian connection from South Frontage Road
to West Meadow Drive, a desired public improvement.
5.19.2 South Frontage Road Improvements and Vehicular Access
The site is currently accessed by vehicles from the South Frontage Road frGm with two,
full movement—,two-w,ay access points. The current location of these access points
relative to the existing access points for the `VestSta; US Bank Building, Vail Valley
Medical Center parking structure, Town of Vail Municipal Buildings, and potential future
access points to the Vail Valley Medical Center and Vail International Building results in
undesirable traffic flow and turning movements creating traffic safety, ani capacity, and
level of service concerns. In keeping with Policy Objective 2.3.4, Improved Access and
Circulation, of the Plan, opportunities for public transportation and vehicular circulation
improvements should be explored in conjunction with any future redevelopment of the
site. Possible opportunities for improvements may include, an improved mass transit
stop, relocated/reduced/shared points of entry/exiting, restricted access points,
acceleration/ deceleration lanes, greater sight distances, dedicated turning lanes and
landscaped medians, and the evaluation and possible implementation of an intersection
solution, such as a roundabout. If constructed, a full, two lane roundabout could be
located along the frontage of the Evergreen and Town of Vail Municipal site that
1/5/2016
takes into account the additional through -traffic needs of the community but also
the future redevelopment of the Town's municipal site, WMC, and the Evergreen
Lodge properties. Additional study of the roundabout design is necessary. As
envisioned, the roundabout and roadway improvements would allow for a primary
right in, right out vehicular access and a separate right in, right out service vehicle
access to the Evergreen Lodge property. The proposed roundabout as envisioned
encroaches into the Evergreen Lodge property and the Town's municipal site
which impacts the future development of the properties.
in an effort to improve the pedestrian environment along West Meadow Drive and
further reduce the total number of vehicle trips on West Meadow Drive, vehicular
access to the Evergreen Lodge from West Meadow Drive shall be prohibited.
5.19.3 Preservation of Existing Accommodation Units
The Evergreen Lodge presently contains 128 short term accommodation units. In
addition, the Evergreen Lodge also contains a restaurant, cocktail lounge and bar and
meeting rooms incidental to the operation of the Lodge. Originally built in 1974, the
existing accommodation units and hotel amenities are old and outdated. The
Lodge was developed to the standards desired more than four decades ago and
likely no longer provides guests with accommodations meeting more modern
standards and expectations. Given the importance and need for short-term
accommodations to the vitality and success of the community, any future redevelopment
of the site shall ensure, at a minimum, the preservation or replacement of the number
of 128 short-term accommodation units on the site, in keeping with the live bed policy
in Section 4.13. The preservation of short term accommodations should focus on
maintaining the number of accommodation units. existing hotel beds and the amei int of
gross residential square feetage on the site as well as requiring the preservatien of 128
annommedation units. With this in mind the quality of the existing anrommedation i snit
reeM GeUld be upgraded and the reerns reGenfigured tO Greate multi room suites. ii -I --n e
ii nes ttaR wever, s}ni ild the nmol intef grecs residential fleer area devoted tie
annnmmedation units he re`Ji inert While the development trend in Vail since the late
1990's has been to focus on high-end, luxury accommodation units utilizing more
floor area per unit, an opportunity exists to create high quality accommodation
units that are smaller in size, and potentially _greater in number, and likely to be
more affordable, yet achieve the goals of preserving the existing number of
accommodation units, maintaining live beds on the site, and increasing the
revenues and vitality of the Town. in�Opportunities for increasing the number of
accommodation units beyond the existing 128 units already on-site should be evaluated
during the development review process. For example, the construction of "attached
accommodation units", as defined in the %ening Reg dations or the provision of a
rental management program, could significantly increase the availability of short-term
rental opportunities within the building. through redevelopment.
5.19.4 Impacts on Middle Creek Stream Tract
The Middle Creek Stream Tract lies to the west of the Evergreen Lodge. The Tract is
made up of two parcels. One owned by the Town of Vail and the other by the Eagle
River Water and Sanitation District. The Tract is heavily vegetated with mal
substantial al deciduous trees, a significant lower layer of riparian underbrush and also
includes a pedestrian path and a pedestrian bridge. Given the importance of water
quality, it is imperative that any future development on the Evergreen Lodge site
1/5/2016
does not negatively impact or encroach upon the existing riparian corridor of
Middle Creek and that it comply with any stream health initiatives, including any
amendments to the watercourse setback requirements that may be adopted town
wide. Although the site borders the Middle Creek Stream Tract, there is no significant
amount of quality vegetation on the site and the parcel lies out of the 100 -year flood
plain. As currently configured, opportunities exist to better recognize the benefits of creek
side development and to improve and enhance the riparian corridor to address the
overall health of the Creek. For purposes of this master plan recommendation, the
riparian corridor shall be defined as the Middle Creek Stream Tract. While
the natural riparian corridor of Middle Creek shall needs to remain protected and
preserved, the physical and visual relationships and references between adjacent
development and the strearn traGtTract should be strengthened. Careful consideration
should be taken when approving any application for development adjacent to
Middle Creek. Any future development application for the redevelopment of the
Evergreen Lodge site shall be accompanied by an environmental impact report
consistent with the requirements prescribed in Chapter 12, Environmental Impact
Reports, Title 12, Zoning Regulations, Vail Town Code. An opportunity exists to
create a significant connection between the Evergreen Lodge and Middle Creek. Any use
of Middle Creek for aesthetic or recreational purposes, however, should be subordinate
to the preservation of the natural riparian corridor and its inherent natural character. The
Middle Creek Stream Tract may provides an opportunity for the construction of a
recreational path connecting the South Frontage Road and uses on the Evergreen
Lodge property to the existing pedestrian paths at the Dobson Ice Arena providing a
strong pedestrian connection to West Meadow Drive.
5.19.5 Relationship to the Vail Valley Medical Center and the Vail International
Perhaps the most critical functional relationship is the need to coordinate any future
development on the Evergreen Lodge site with the Vail Valley Medical Center. For
example, every effort should be taken to ensure that future
ire deyelenment on the
Evergreen Ledge site ales net npr d de the Vail Valley Medinel ('enter from
reGenfiguring the design of the mediGal Genter to eliminate vehiGular aGGess off of West
Meadow DFi` a and relonate the enness to the South Frontage Read
Add+tieeal opportunities for coordination may include, shared service and delivery
facilities, grading and site improvements, shared parking, and pedestrian pathway
connections. and land eXGhanges. Both parties have taken steps to ensure the
properties can be redeveloped in a more coordinated manner by executing the
land exchange. The land exchange provides better access length, frontage, and
redevelopment opportunities to the Vail Valley Medical Center by securing
additional South Frontage Road access and providing , leGation fo , ossihle
future emerger Gy heli ad providing dire Gt Gce s to medical f Gilifiec on
campu-s-and providing more flexibility in the design of a possible East Wing of the
WMC. The exchange of land affords the Evergreen ► edge and miner an
opportunity to accommodate an important pedestrian connection from the South
Frontage Road to West Meadow Drive, thereby strengthening the pedestrian
connection into Lionshead and Vail Village. The land exchange also allows for
improved vehicular access by providing a reasonable location for a roundabout
located in front of and on the Evergreen Lodge property improving access to both
properties. This pedestrian connection could potentially utilize a one-story deck
that could cover surface parking on the WMC campus. While a deck provides
covered parking screened from public view, it also introduces a landscape
element and plaza benefiting the views and use by patrons from Evergreen
1/5/2016
Lodge, and-WMC, and the community at large. In order for a connection and
landscape enhancement to be successful, it,,t be it may require that it to be
developed with reduced or zero setbacks between the properties and may require
stairs and elevator access on or adjacent to Lot 10.
its recneGtiye properties may need to nreWde guarantees and/or temporary
improvements suGh as landscape buffers and pedestrian paths to mitigate
temporary and interim development imparts
The Vail International is located across from to the Evergreen Lodqe site on the
west side of the Middle Creek Stream Tract. Buildinq bulk, mass and scale on the
Evergreen Lodqe site is affected by the need for the emergency helipad located on
the Vail Valley Medical Center property and the requirement that any
future building on the exchange parcel steps down towards West Meadow Drive to
create an appropriate pedestrian scale. These two design considerations result in
the greatest building bulk, mass and scale being located in the northwest corner of
the Evergreen Lodge development site. During the development review process,
the DRB and the PEC shall pay special attention to the western facade of any new
or redeveloped structure to ensure it is appropriately articulated to provide visual
interest, shadow lines and avoids large unbroken wall planes.
For the portion of the development alona the Middle Creek Stream Tract buildin
facades facing west towards the stream corridor should step back from the Creek
to ensure adequate sunlight reaches the ground and there should be a clear
separation. most likely a native landscape buffer. between the public and the
rivate spaces.
1/5/2016
5.19.6 Service and Delivery
Service and delivery functions for the hotel are currently accommodated on grade from
the westerly entrance to the property. Service and delivery for the redeveloped
Evergreen Lodge shall occur within the structures er and otherwise
be hidden adequately screened from public view. Service and delivery truck turning
maneuvering shall not negatively impact traffic flow on the South Frontage Road and a
separate loading and service entry may be allowed in conjunction with the
construction of a potential new roundabout in this location. With a realignment of
parking areas. An additional level Of StFLIGWred parkiRg at the GurreRt FreRtage Read
level would help te MiRimize the appareRt height ef the exiStiRg or future StFUGtures,
f t
surfQGe o��he ctnrU ire and hide coniine fi inn+innc holew gra Flo
5.19.7 Setbacks frorn the, South Frontage Geed
Special consideration should be given to the setback of buildings from the South
Frontage Road. Pursuant to the Lionshead Mixed Use -1 zone district setback standards,
a minimum 10 -foot (10') setback is required. Given the relationship of the development
site to the South Frontage Road, the need for adequate area for vehicular traffic
circulation, the importance of a landscape area to visually screen the massing of the
building, and the existence of a 30 -foot wide utility easement along the southerly edge of
the South Frontage Road, the minimum required front setback for the Evergreen Lodge
development site shall be thirty feet (30'). This increased setback requirement shall
supersede the 10 -foot setback requirement prescribed in Section 12-7H-10, Setbacks,
Vail Town Code.
Based upon the coordinated efforts between the Evergreen Lodge and the Vail
Valley Medical Center, opportunities exist for a covered parking deck and
pedestrian access landscape plaza to be developed between the properties with
the goal of screening surface parking and enhancing the visual quality of the area.
If appropriately designed, a reduced or zero set back in these areas may be
proposed for review during the development review process. Additionally, below
grade improvements, including but not limited to, parking and vehicular circulation
improvements may be developed within the required setbacks, if found to be
consistent with the Town's development objectives.
5.19.8 Architectural Improvements and Building Heights
The architectural design guidelines (Chapter 8) discuss several transition tools that can
be used to adapt an existing building to the new character and architectural quality
desired for Lionshead. Given the high visibility of the buildings on this site and the extent
to which they influence the quality of the experience of passers-by, all future
development on the site should be closely scrutinized for compliance with the applicable
architectural design guidelines. That said, the Evergreen Lodge is located in a
transitional area with VVMC, the Library, and Dobson Arena, which tend to have
more modern or institutional architecture. The building will need to have a
relationship to adjacent buildings and pedestrian corridors. With the addition of
the land acquired from the Vail Valley Medical Center, the Evergreen Lodge has
the opportunity to step building mass down towards West Meadow Drive in a
1/5/2016
north/south orientation. Building mass should step down from the South Frontage
Road to the south boundary of the Evergreen Lodge property. The building on the
land exchange parcel should step down to a maximum of four and five stories with
complementary roof forms to achieve a pedestrian scale building, consistent with
the west wing of the medical center (see figure 3), and subject to design review.
The final building massing, scale and form shall be determined during the
development review process.
5.19.9 Public Transit Stop
A public transit stop is presently located east of the `^iia US Bank Building, across
the street from the Town Municipal offices. Through the future redevelopment of the
Evergreen Lodge and the Vail Valley Medical Center, an opportunity exists to potentially
relocate the transit stop to a more optimal location.
1/5/2016
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Figure 1
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ERY/SO52raamT - � i A ! � -- - J��_� � �� �� �•rraC� ... _ -- -�
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Figure 2
1/5/2016
SOUTH FRONTAGE WEST MEADOW
ROAD DRIVE
819IX
8942'
& Stories
Evergreen Lodge Conceptual Building Height
.
SedewalK Evergreen Lodge Parch Trade Parcel .f Lo[ 10
Easement Setback
mm
Figure El
1/5/2016
2. Effective Date
This Resolution shall become effective upon the date that the land exchange subdivision
amendment ( the "resubdivision map") with the Vail Valley Medical Center is duly recorded at
the Office of the Clerk and Recorder of Eagle County, Colorado. The condition approval of this
Resolution shall expire on December 31, 2020 ( the "expiration date") unless the resubdivision
map is recorded as required prior to the expiration date.
INTRODUCED, READ, APPROVED AND ADOPTED this 5t" day of
January, 2016.
ATTEST:
Patty McKenny, Town Clerk
Dave Chapin, Mayor, Town of Vail
1/5/2016
The amendments proposed by the applicant and recommended by the Planning and
Environmental Commission have been drafted and will be presented assuming the proposed
land exchange has occurred. Town staff recommended that any motion by the Commission
recommending approval or approval with modifications, of the requested master plan
amendment contains a condition that said amendments are
1/5/2016
'r I ;k(I
u
Mauriello Planning Group
January 2, 2016
Vail Town Council
Town of Vail
75 South Frontage Road
Vail, Colorado 81657
Re: Master Plan Amendment - Evergreen Lodge Property
Dear Town Council Members:
We appreciate the opportunity to work with you on the proposed amendments the Lionshead
Redevelopment Master Plan intended to recognize the proposed trade of land with the Vail Valley
Medical Center (VVMC). The trade of these parcels will result in significant benefits to VVMC
allowing them to have more building height and allowing the helipad to be repositioned and lowered
in height. While the Evergreen Lodge will enjoy a site that has better pedestrian relationship with
West Meadow Drive, the site will be more encumbered with height restrictions generated by the
impacts of the helipad and the stepping down of the building height as it approaches West Meadow
Drive. The remaining three dimensional development envelope is therefore fairly constrained
beyond what is allowed by the property today given that it is already zoned Lionshead Mixed Use -1.
Staff has been trying to balance the general goals of the master plan, the input of neighbors, the
recommendation from the Planning and Environmental Commission, and the goals of the
applicant. The staff has done a great job in this balancing effort.
In order to address the comments from the Vail International and recognize the findings of the
preliminary sun shade analysis (a building of any height will shade portions of the creek in the
morning hours regardless of setbacks), we would like to offer the following revised language for the
new text added on page 6 of the resolution:
"The Vail International Condominium Building is located across from to the Evergreen Lodge site
on the west side of the Middle Creek Stream Tract. Building bulk, mass and scale on the Evergreen
Lodge site is affected by the need for the emergency helipad located on the Vail Valley Medical
Center property and the requirement that any future building on the exchange parcel steps down
towards West Meadow Drive to create an appropriate pedestrian scale. These two
design considerations result in the greatest building bulk, mass and scale being located in the
northwest corner of the Evergreen Lodge development site. In consideration of the
neighboring property owner, during the review of a development plan for the
proper aevelep. eiit .,___,w p-aee...., the DRB and the PEC shall pay special attention to the
western facade of any new or redeveloped structure to ensure it is appropriately articulated to
provide visual interest, shadow lines and avoids large unbroken wall planes and which may include
building stepbacks in appropriate locations based on the overall building design and scale.
Mauriello Planning Group
1/5/2016
The applicant is in agreement with the other revisions proposed including those specific changes
recommended by councilman Moffet.
We believe that the language in the resolution as proposed is adequate to provide general policy and
design direction to the bodies reviewing the development plan and trying to force additional
requirements, such as additional setbacks, not generally applicable to the Town at large, will go too
far beyond what is fair and equitable to similarly situated properties.
The applicant hopes that you will vote on the resolution, with this proposed change, on January 5.
Sincerely,
�4"
Dominic Mauriello, AICP
Principal
cc: George Ruther, AICP
2
1/5/2016
Wil International
CONDOMINIUMS
January 4, 2016
Honorable Mayor Dave Chapin & Town Council
Town of Vail
75 S. Frontage Road West
Vail CO 81657
Re: Evergreen Lodge at Vail Master Plan Amendment
Dear Mayor Chapin:
On behalf of the fifty-four owners within Vail International I would like to extend
our appreciation to the Vail Town Council for granting us additional time to work
with the town staff and applicant on the proposed amendments to the Lionshead
Redevelopment Master Plan ("LRMP").
We have been engaged in productive discussions with staff and the applicant since
the hearing of December 15th and believe that there have been significant
improvements to the proposed resolution. We support the additional language in
Section 5.19.4 Impacts on Middle Creek Stream Tract and the added language in
Section S.1 9.5 Relationship to the Vail Valley Medical Center and the Vail International
Condominium Building.
We do however have serious concerns that this language is somewhat loose and
ambiguous when compared to other portions of the LRMP and respectfully request
that a few words of prescriptive language be added to the resolution to ensure
clarity of intent.
The LMU-2 Zoning was intended to incentivize redevelopment of the Lionshead area
by adding significant amounts of density and building bulk and mass. At the
increased size of 2.5 acres the Evergreen Lodge will be allowed to redevelop at a
maximum of 272, 250 square feet of GRFA within 87 dwelling units. The maximum
height allowance is 82 feet with a 71 -foot average. The GRFA maximum does not
include the additional square footage allowed for lodge rooms, meeting space, bar
and restaurant space, and common areas. The potential building bulk and mass is
very significant. There are factors in the LRMP that will influence the ultimate
building design, such as WMC helipad clear zone requirements and the prescriptive
four to five floor height limitation placed on the exchange parcel. These master plan
requirements will have the effect of directing significant building mass and height
towards the Middle Creek stream corridor and the Vail International.
300 East Lionshead Circle • Vail, CO 81657 • (970) 476-5200 • (800) 622-3477 toll-free • (970) 476-4427 fax
web: www.vailintemational.com • email: Snowden@vailinternational.com
1/5/2016
Vail International
CCJ N D0N1INfL Nt
While Vail International enjoys close proximity to Lionshead there is certainly a
different character to the Vail International location than is found in the Lionshead
core area. Many of our owners purchased here to enjoy the relative quiet and
seclusion of the location. The adjacency of the stream corridor is a tremendous
feature of the property. The potential of an 82 -foot tall building wall with no
significant step back required until 62 feet in height is a very significant impact to
that character. The light and shade impacts of the building height will be a
detriment to Vail International. While we understand the right to redevelop the
Evergreen Lodge property we also believe it is reasonable to address those impacts
by creating some building step back along Middle Creek that will open up more light
and air space between the Evergreen and Vail International.
This may be accomplished by amending the last sentence of Section 5.19.5 to read as
follows (suggested revision shown in red text):
For the portion of the development along the Middle Creek Stream Tract building
facades facing west towards the stream corridor should step back a minimum of 12' at
the third floor level from the Creek to ensure adequate sunlight reaches the ground
and there should be a clear separation, most likely a native landscape buffer, between
the public and the private spaces.
This prescriptive language is similar to the step back provisions found in other
portions of the LRMP. Vail International feels that this specific guidance provides a
balance to the impacts directed towards this portion of the site that are created by
other prescriptive aspects of the proposed amendment, as described earlier in this
letter. This type of step back would support the statement made is Section 8.4.2.3 of
the LRMP that states: new and redeveloped buildings in Lionshead should avoid
"turning their backs" on other buildings or important pedestrian corridors".
We believe that this additional language will provide a significant benefit to the
stream corridor and offset impacts to Vail International while still allowing creative
design solutions that will allow the Evergreen to optimize the redevelopment
potential of the property.
We appreciate the time and the effort that the town invests in the review of
development and redevelopment proposals and thank you for your consideration of
this request.
Vail InterrWtional Condominium Association
By:_
J
Weston, President
300 Eas?Lionshead Circle • Vail, CO 81657 • (970) 476-5200 • (800) 622-3477 toll-free • (970) 476-4427 fax
web: www.vailintemational.com • email: Snowden@vailintemational.com
1/5/2016
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: First reading of Ordinance No. 1, Series of 2016, An Ordinance Amending the
Definition of Short -Term Rental in the Vail Town Code
PRESENTER(S): Matt Mire, Town Attorney
ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny
Ordinance No. 1, Series of 2016, upon first reading.
BACKGROUND: Section 12-2-2 of the Vail Town Code defines a short-term rental as a
rental for a period of time not exceeding 31 days. Section 4-1-2 of the Vail Town Code defines
short-term rental as a rental for a period of time not exceeding 30 days. The Town Council
desires to amend Section 12-2-2 to ensure consistency in the Vail Town Code.
STAFF RECOMMENDATION: Approve, approve with modifications, or deny Ordinance No.
1, Series of 2016, upon first reading.
ATTACHMENTS:
Ordinance No. I Series of 2016
1/5/2016
ORDINANCE NO. 1
SERIES 2016
AN ORDINANCE AMENDING THE DEFINITION OF SHORT-TERM RENTAL IN
THE VAIL TOWN CODE
WHEREAS, Section 12-2-2 of the Vail Town Code defines a short-term rental as a rental for
a period of time not exceeding 31 days;
WHEREAS, Section 4-1-2 of the Vail Town Code defines short-term rental as a rental for a
period of time not exceeding 30 days; and
WHEREAS, the Town Council desires to amend Section 12-2-2 to ensure consistency in the
Vail Town Code.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO, THAT:
Section 1. Section 12-2-2 of the Vail Town Code is hereby amended as follows:
SHORT TERM RENTAL: Shall be deemed to be a rental for a period not exceeding
thirtyons (30) days.
Section 2. Severability. If any part, section, subsection, sentence, clause or phrase of
this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would have passed
this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of
the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be
declared invalid.
Section 3. Retroactivity. The amendment of any provision of the Town Code as
provided in this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other
action or proceeding as commenced under or by virtue of the provision amended. The amendment
of any provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
Section 4. Repeal. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not
be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED
ONCE IN FULL ON FIRST READING this 5th day of January, 2016 and a public hearing for second
reading of this Ordinance is set for the 19th day of January, 2016, in the Council Chambers of the
Vail Municipal Building, Vail, Colorado.
Dave Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ordinance No. 1, Series of 2016
1/5/2016
Towx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: First reading of Ordinance No. 2, Series of 2016. An Ordinance Amending Title
12, Zoning Regulations, Vail Town Code, Pursuant to Section 12-3-7, Amendment, Vail Town
Code, to allow for Religious Institutions as a Conditional Use in all zone districts except the
Heavy Service (HS) District; Outdoor Recreation (OR); Natural Area Preservation (NAP);
Hillside Residential (HR); Single Family Residential (SFR); Two -Family Residential (R) ; Two -
Family Primary/Secondary (PS); Housing (H); Vail Village Townhomes (VVT); and Arterial
Business (ABD); amending the definition of Religious Institutions, and setting forth details in
regard thereto.
PRESENTER(S): Chris Neubecker, Planning Manager
ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny
Ordinance No. 2, Series of 2016, upon first reading.
BACKGROUND: In September 2015, the Community Development Department was
approached by a citizen concerning the lack of zoning districts that allow Religious Institutions.
After considering the application, and also considering applicable federal laws, the Department
determined that this issue extends beyond the commercial zone districts and needed greater
consideration. This ordinance will also bring the Town's Zoning Regulations into greater
conformance with the Religious Land Use and Institutionalized Persons Act (RLUIPA).
STAFF RECOMMENDATION: Approve or approve with modifications, Ordinance No. 2,
Series of 2016, upon first reading.
ATTACHMENTS:
Memorandum Ordinance No. 2 Series of 2016 Religious Institutions First Reading
Ordinance No 2 Series of 2016 Religious Institutions First Reading
1/5/2016
rowN ofvain
Memorandum
To: Vail Town Council
From Community Development Department
Date: January 5, 2016
Subject: Ordinance No. 2, Series of 2016, an Ordinance making changes to the Vail Town
Code relating to the location of Religious Institutions, and making changes to the
definition of Religious Institutions.
I. SUMMARY
A request for an amendment to the prescribed regulations of the Zoning Regulations
pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for Religious
Institutions as a Conditional Use in all zone districts except the Heavy Service (HS)
District; Outdoor Recreation (OR); Natural Area Preservation (NAP); Hillside Residential
(HR); Single Family Residential (SFR); Two -Family Residential (R) ; Two -Family
Primary/Secondary (PS); Housing (H); Vail Village Townhomes (VVT); and Arterial
Business (ABD); amending the definition of Religious Institutions, and setting forth
details in regard thereto. (PEC150030)
This ordinance would amend the Vail Town Code to allow Religious Institutions
(churches, chapels, cathedrals, temples and similar designations) in the same zone
districts where similar non -religious assembly uses (such as meeting rooms, conference
facilities and private clubs) are currently allowed.
The proposed ordinance supports the Town Council Action Plan goal to develop a
balanced community and to "Expand our community infrastructure as the foundation of
the town's success with particular emphasis on an abundance of recreational, cultural
and educational opportunities while building capacity for future leaders."
II. BACKGROUND
In September 2015, the Community Development Department was approached by a
citizen concerning the lack of zoning districts that allow Religious Institutions. The
citizen's original application to amend the Town Code was for allowing Religious
Institutions in all commercial zone districts. After considering the application, and also
considering applicable federal laws, the Department determined that this issue extends
beyond the commercial zone districts and needed greater consideration.
1/5/2016
The purposes of this ordinance are to:
• Provide more zone districts in town where Religious Institutions may be located
• Expand community infrastructure that supports cultural opportunities
• Clarify the definition of Religious Institutions to include the incidental and
secondary uses that customarily accompany Religious Institutions
• Bring the Town's Zoning Regulations into greater conformance with the Religious
Land Use and Institutionalized Persons Act (RLUIPA). This federal law prohibits
governments from enacting zoning legislation that would create a substantial
burden on the right to religious exercise of a person or institution, unless the
government can demonstrate that the law is furthering a compelling government
interest. The law prohibits zoning regulations that are more onerous on Religious
Institutions than similar non -religious uses (such as meeting rooms, convention
facilities and other assembly uses).
The Planning and Environmental Commission held public hearings on this item on
November 9 and December 14, 2015. On December 14, 2015 the Planning and
Environmental Commission made a recommendation to the Vail Town Council for
approval of the attached ordinance. The Community Development Department is in
support of this recommendation to the Vail Town Council.
III. RECOMMENDATION
The Planning and Environmental Commission recommends that the Town Council
approve Ordinance No. 2, Series of 2016 upon first reading.
Town of Vail
Page 2
1/5/2016
ORDINANCE NO. 2
Series of 2016
AN ORDINANCE AMENDING TITLE 12, ZONING REGULATIONS, VAIL TOWN
CODE, PURSUANT TO SECTION 12-3-7, AMENDMENT, VAIL TOWN CODE, TO
ALLOW FOR A ZONING CODE TEXT AMENDMENT TO ALLOW FOR RELIGIOUS
INSTITUTIONS AS A CONDITIONAL USE IN ALL ZONE DISTRICTS EXCEPT THE
FOLLOWING DISTRICTS: HEAVY SERVICE (HS); OUTDOOR RECREATION (OR);
NATURAL AREA PRESERVATION (NAP); HILLSIDE RESIDENTIAL (HR); SINGLE
FAMILY RESIDENTIAL (SFR); TWO-FAMILY RESIDENTIAL (R); TWO-FAMILY
PRIMARY/SECONDARY (PS); HOUSING (H); VAIL VILLAGE TOWNHOMES (VVT);
AND ARTERIAL BUSINESS (ABD); AMENDING THE DEFINITION OF RELIGIOUS
INSTITUTIONS, AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the "Charter");
WHEREAS, the members of the Town Council of the Town (the "Council") have
been duly elected and qualified;
WHEREAS, the Planning and Environmental Commission of the Town of Vail
has held public hearings on the proposed amendments on November 9, 2015 and
December 14, 2015 in accordance with the provisions of the Vail Town Code;
WHEREAS, the Planning and Environmental Commission recommended
approval of these amendments at its December 14, 2015 meeting, and has submitted
its recommendation to the Council;
WHEREAS, the Council finds that the proposed amendments are consistent with
the applicable elements of the adopted goals, objectives and policies outlined in the Vail
Comprehensive Plan and are compatible with the development objectives of the Town;
WHEREAS, the Council finds that the proposed amendments further the general
and specific purposes of Title 12, Zoning Regulations, Vail Town Code;
WHEREAS, the Council finds that the proposed amendments promote the
health, safety, morals, and general welfare of the Town and promote the coordinated
and harmonious development of the Town in a manner that conserves and enhances its
natural environment and its established character as a resort and residential community
of the highest quality;
1/5/2016
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. Purpose
The purpose of this ordinance is to establish additional zoning districts that will allow for
Religious Institutions, thereby improving the ability to locate Religious Institutions in the
Town and helping bring the Vail Town Code into greater compliance the Religious Land
Use and Institutionalized Persons Act.
Language added is shown in bold, and language proposed for removal is shown as
strikethreug4.
Section 2. Section 12-2-2 DEFINITIONS OF WORDS AND TERMS, Vail Town Code,
is hereby amended as follows:
RELIGIOUS INSTITUTION: A building or portion of a building used
primarily for public worship by any number of congregations, along with
those incidental and secondary uses such as a dwelling unit for
members of the clergy or other spiritual leaders, office space,
meeting rooms, and classrooms for religious education and
community meeting space, but excluding buildings used exclusively for
residential, educational, recreational or other uses not associated with
public worship. Includes churches, chapels, cathedrals, temples, and
similar designations.
Section 3. Section 12-6E-3 CONDITIONAL USES is hereby amended as follows:
12-6E-3 CONDITIONAL USES: The following conditional uses shall be
permitted in the RC district, subject to the issuance of a conditional use
permit in accordance with the provisions of chapter 16 of this tile:
Religious institutions.
Section 4. Section 12-6F-3 CONDITIONAL USES is hereby amended as follows:
12-6E-3 CONDITIONAL USES: The following conditional uses shall be
permitted in the LDMF district, subject to the issuance of a conditional use
permit in accordance with the provisions of chapter 16 of this tile:
Religious institutions.
Section 5. Section 12-6G-3 CONDITIONAL USES is hereby amended as follows:
12-6G-3 CONDITIONAL USES: The following conditional uses shall be
permitted in the MDMF district, subject to the issuance of a conditional use
1/5/2016
permit in accordance with the provisions of chapter 16 of this tile:
Religious institutions.
Section 6. Section 12-6H-3 CONDITIONAL USES is hereby amended as follows:
12-6H-3 CONDITIONAL USES: The following conditional uses shall be
permitted in the HDMF district, subject to the issuance of a conditional use
permit in accordance with the provisions of chapter 16 of this tile:
Religious institutions.
Section 7. Section 12-7B-2 PERMITTED AND CONDITIONAL USES; BASEMENT
OR GARDEN LEVEL is hereby amended as follows:
B. Conditional Uses: The following uses shall be permitted in basement or
garden levels within a structure, subject to issuance of a conditional use
permit in accordance with the provisions of chapter 16 of this title:
Religious institutions.
Section 8. Section 12-713-4 PERMITTED AND CONDITIONAL USES; SECOND
FLOOR is hereby amended as follows:
B. Conditional Uses: The following uses shall be permitted on second
floors, subject to the issuance of a conditional use permit in accordance
with the provisions of chapter 16 of this title:
Religious institutions.
Section 9. Section 12-7C-4 CONDITIONAL USES; GENERALLY is hereby amended
as follows:
The following conditional uses shall be permitted, subject to issuance of a
conditional use permit in accordance with the provisions of chapter 16 of
this title:
Religious institutions.
Section 10. Section 12-7D-2: CONDITIONAL USES is hereby amended as follows:
The following conditional uses shall be permitted in the commercial core 3
district, subject to issuance of a conditional use permit in accord with the
provisions of chapter 16 of this title:
Religious institutions.
1/5/2016
Section 11. Section 12-7E-4: CONDITIONAL USES is hereby amended as follows:
The following conditional uses shall be permitted in the CSC district,
subject to issuance of a conditional use permit in accordance with the
provisions of chapter 16 of this title:
Religious institutions.
Section 12. Section 12-7H-2: PERMITTED AND CONDITIONAL USES; BASEMENT
OR GARDEN LEVEL is hereby amended as follows:
B. Conditional Uses: The following uses shall be permitted in basement or
garden levels within a structure, subject to issuance of a conditional use
permit in accordance with the provisions of chapter 16 of this title:
Religious institutions.
Section 13. Section 12-7H-3: PERMITTED AND CONDITIONAL USES; FIRST
FLOOR OR STREET LEVEL is hereby amended as follows:
B. Conditional Uses: The following uses shall be permitted on the first floor
or street level floor within a structure, subject to issuance of a conditional
use permit in accordance with the provisions of chapter 16 of this title:
Religious institutions.
Section 14. Section 12-7H-4: PERMITTED AND CONDITIONAL USES; SECOND
FLOOR AND ABOVE: is hereby amended as follows:
B. Conditional Uses: The following uses shall be permitted on second
floors and higher above grade, subject to the issuance of a conditional use
permit in accordance with the provisions of chapter 16 of this title:
Religious institutions.
Section 15. Section 12-71-2: PERMITTED AND CONDITIONAL USES; BASEMENT
OR GARDEN LEVEL: is hereby amended as follows:
B. Conditional Uses: The following uses shall be permitted in basement or
garden levels within a structure, subject to issuance of a conditional use
permit in accordance with the provisions of chapter 16 of this title:
Religious institutions.
1/5/2016
Section 16. Section 12-71-3: PERMITTED AND CONDITIONAL USES; FIRST FLOOR
OR STREET LEVEL: is hereby amended as follows:
B. Conditional Uses: The following uses shall be permitted on the first floor
or street level floor within a structure, subject to issuance of a conditional
use permit in accordance with the provisions of chapter 16 of this title:
Religious institutions.
Section 17. Section 12-71-4: PERMITTED AND CONDITIONAL USES; SECOND
FLOOR AND ABOVE: is hereby amended as follows:
B. Conditional Uses: The following uses shall be permitted on second
floors and higher above grade, subject to the issuance of a conditional use
permit in accordance with the provisions of chapter 16 of this title:
Religious institutions.
Section 18. Section 12-7J-3: CONDITIONAL USES: is hereby amended as follows:
The following conditional uses shall be permitted in the PA -2 district,
subject to issuance of a conditional use permit in accordance with the
provisions of chapter 16 of this title:
Religious institutions.
Section 19. Section 12-8D-3 CONDITIONAL USES: is hereby amended as follows:
The following conditional uses shall be permitted in the ski base/recreation
district, subject to the issuance of a conditional use permit in accordance
with the provisions of chapter 16 of this title:
Religious Institutions.
Section 20. Section 12-8E-3 CONDITIONAL USES: is hereby amended as follows:
The following conditional uses shall be permitted in the ski base/recreation
2 district, subject to the issuance of a conditional use permit in accordance
with the provisions of chapter 16 of this title:
Religious institutions.
1/5/2016
Section 21. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not affect the validity
of the remaining portions of this ordinance; and the Town Council hereby declares it
would have passed this ordinance, and each part, section, subsection, sentence, clause
or phrase thereof, regardless of the fact that any one or more parts, sections,
subsections, sentences, clauses or phrases be declared invalid.
Section 22. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town of Vail
and the inhabitants thereof.
Section 23. The amendment of any provision of the Town Code as provided in this
ordinance shall not affect any right which has accrued, any duty imposed, any violation
that occurred prior to the effective date hereof, any prosecution commenced, nor any
other action or proceeding as commenced under or by virtue of the provision amended.
The amendment of any provision hereby shall not revive any provision or any ordinance
previously repealed or superseded unless expressly stated herein.
Section 24. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or
part thereof, theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND
ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 5th day of January,
2016 and a public hearing for second reading of this Ordinance set for the 19th day of
January, 2016, at 6:00 P.M. in the Council Chambers of the Vail Municipal Building,
Vail, Colorado.
Dave Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
1/5/2016
Towx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: East Vail Fire Station Renovation, Budget and Design Update
PRESENTER(S): Mark Novak, Fire Chief, John King, Facilities Manager
ACTION REQUESTED OF COUNCIL: 1) Direct staff to include in the first Supplemental of
2016 , an increase in the project budget of $750,000 as well as a separate supplement of
$435,000 for completion of two EHUs. 2) Authorize the Town Manager to enter into an
agreement with Pierce Architects to complete the design work, resulting in complete
construction documents.
BACKGROUND: In August 2015 Council authorized the Town Manager to enter into an
agreement with Pierce Architects to complete Conceptual and Schematic design for the for the
renovation of the East Vail Fire Station. This phase of the design has been completed and has
resulted in an updated budget for the project. To move forward with the project, Council will
need to direct staff to supplement the project budget in the March 2016 Supplemental and
direct the Town Manager to enter into an agreement with Pierce Architects to complete the
design work, resulting in complete construction documents
ATTACHMENTS:
East Vail Fire Station Renovation
1/5/2016
rowN of vain
Memorandum
TO: Vail Town Council
FROM: Mark Novak, Fire Chief; John King Facilities Manager
DATE: January 5, 2016
SUBJECT: East Vail Fire Station Renovation Project
I. BACKGROUND
The purpose of this agenda item is to present an update on the East Vail Fire Station
Renovation project and receive direction from the Town Council.
Information to be presented includes:
Status of Design
Project Cost and Budget Update
Project schedule
Next steps for advancing the project forward
The East Vail Fire Station was constructed in 1980 and is need of a renovation to address
operational deficiencies, improvements to the mechanical systems and to improve the livability
of the building. This project will also add a new EHU to the Town's pool of employee housing
and renovate an existing EHU.
In 2015 Council approved the expenditure of $150,000 for design. The 2016 Budget allocated
$1.5 M for the project. The schematic design work has been completed which has allowed staff
along with a contractor to develop a preliminary cost estimate for the project.
The project is at a point in which direction is requested from Council regarding moving forward
with the design process to develop complete construction documents and initiate the entitlement
process.
II. PROJECT COST AND BUDGET UPDATE
The East Vail Fire Station (Station #1) project was shown in the five year capital plan in
2014 with a budget of $ 1.5 M. This budget was developed without the benefit of any
programming or design work.
Design work completed has included the input of Fire Department Staff, Public Works,
neighbors, the DRB and Town Council. Note that DRB reviewed conceptual plans;
formal submittal to DRB has not been initiated.
Design work completed to date has allowed staff to develop a more informed budget.
The initial estimate for construction costs was —1.76 M. Staff has taken an aggressive
approach to value engineering which has resulted in estimated construction cost of
1/5/2016
$1.56 M (see table below as well as attachment describing value engineering applied to
date).
Construction costs during the last several years have increased approximately 20% per
year; this factor is responsible for an increase in the cost projection of $300,000.
The site survey, along with developing the use program has resulted in changes to the
project. These changes include:
o Addition of 1470 square feet of new building space. In the current configuration,
fire apparatus are parked within inches of the back wall and front door. To
address this issue it is necessary to increase the footprint of the building. This
addition will help prevent accidents and improve the function of the space. The
additional space will also provide additional storage space which will help extend
the service life of firefighter personal protective equipment and will address
current operational needs. The construction cost of the additional square footage
is estimated at $300 per square foot, resulting in an increase of $441,000.
o Create a separate entry for the EHUs. In the current configuration the existing
EHU is accessed through the fire station. This will also enhance the livability of
the EHUs by creating greater separation from the noise associated with fire
station operations.
o Abandoning the existing driveway and creating a new driveway on the opposite
side of the building. This is will improve snow removal and provide better access
to the parking area. The existing driveway was built partially on the adjacent
property which is not owned by the TOV.
o Creating an exterior enclosure for the emergency generator. This is necessary to
improve fire department operations and increase serviceability of the generator.
An important component of this project is the provision of two Employee Housing Units (EHUs).
The Fire Station budget will cover the costs of the shell, rough in plumbing, electrical and
heating of these units. The Town of Vail Buy Down Housing Fund will cover the costs of
finishing these units. This approach was also used to fund the construction of two EHUs at the
Vail Village Fire Station (Station 2). As is the current policy for the Station 2 EHUs, the new
EHUs in East Vail will be placed in the Town's employee housing program. Employees who hold
"critical" positions are given priority when leasing these units. Critical employees are: Police
Officers, Firefighters, Dispatchers, Mechanics, Heavy Equipment Operators, Code Enforcement
Officers, Public Information Officer and IT Specialists. Currently the EHUs at Station 2 are
occupied by a dispatcher and a firefighter along with his family.
2
1/5/2016
a
Fire Station #1 Budget
Fire Station
Housing: Two- 700 SF EHUs
Contractor's Estimate (construction)
1562000
300000
Design Contingency 10% (construction)
156200
30000
Escalation 5%
78100
15000
Design Phase 1 and 2
26500
Design Phase 3,4,5,6
100000
27500
Construction Administration (Material
testing, etc.)
40000
FFE
140000
IT
30000
Utility and Building Fees
50000
20000
Contingency
217280
39250
2490080
431750
Total
2015 Budget
150000
0
2016 Budget
1500000
0
1650000
0
Total Budget
Difference
750080
431750
PROJECT SCHEDULE
The development schedule milestones and durations are outlined below:
TOV Entitlement
Schematic Design
Resident and Public Input
Design Development
Construction Documents (CD's)
Construction Award by Town Council
Construction
VI. NEXT STEPS
January. 2016 — March 2016
Complete
January 2016 - --March 2016
January 2016—March 2016
April 2016 —May 2016
May 2016
June 2016 — November 2016
In order to meet the target start date of spring 2016, the entitlement process will need to be
initiated in the very near future. A spring 2016 start is important so that key phases of the
construction can be completed before winter 2016. Of particular importance is completing the
apparatus bays during the warmer months as the fire apparatus require a conditioned parking
space to be functional in the winter months. If this cannot be achieved, the fire apparatus and
crews would need to be housed off site which would lead to increased response times and
additional project expense.
Council will have the opportunity to review the final budget at the time of construction contract
award.
3
1/5/2016
Questions to be answered:
1) Does council want staff to include in the March 2016 budget supplemental an increase in
the project budget of $ 750,000 to move this project forward as well as $435,000 for
completion of two EHUs?
2) Does council authorize the Town Manager to enter into an agreement with Pierce
Associates to continue design work, resulting in completed construction documents?
If these questions are answered in the affirmative, staff would also initiate the project entitlement
process.
VII. STAFF RECOMMENDATION
The Town Council is being asked to provide direction regarding the following:
1) Staff recommends that Staff be authorized to include in the March 2016 budget
supplemental an increase in the project budget of $ 750,000 as well as a supplemental
of $435,000 for completion of two EHUs.
2) Staff recommends that Council authorize the Town Manager to enter into an agreement
with Pierce Associates to continue design work, resulting in completed construction
documents?
VIII. ATTACHMENTS
1) Cost Estimate Summary
2) List of Value Engineering Approaches Applied to Project
3) Project Design
59
1/5/2016
Vail Fire Station #1 - East Vail
Conceptual Estimate
12/23/2015
Bid Item #
Bid Description
110,035 Assumes 6 months total duration
Budget
Subcontractor
1
Demolition and Protection of Finishes
$
67,500
GEJ Estimate
2
Earthwork, Utilities, Landscaping
$
159,493
GEJ Estimate
3
Concrete & Asphalt
$
102,094
GEJ Estimate
4
Masonry
$
31,040
GEJ Estimate
5
Steel
$
26,975
GEJ Estimate
6
Rough Carpentry
$
132,500
GEJ Estimate
7
Interior Carpentry
$
40,750
GEJ Estimate
8
Exterior Envelope
$
68,370
GEJ Estimate
9
Doors, Windows, Hardware
$
80,710
GEJ Estimate
10
Roofing
$
47,425
GEJ Estimate
11
Drywall & Framing
$
50,583
GEJ Estimate
12
Painting
$
28,778
GEJ Estimate
13
Flooring
$
44,064
GEJ Estimate
14
Tile
$
2,990
GEJ Estimate
15
Equipment
$
29,400
GEJ Estimate
16
Fire Sprinkler
$
40,555
GEJ Estimate
17
Plumbing & Mechanical
$
198,320
GEJ Estimate
18
Electrical & Fire Alarm
$
183,887
GEJ Estimate
19
Misc Code Upgrades
$
20,000
GEJ Estimate
20
Existing Conditions Allowance
$
20,000
GEJ Estimate
Bid Item Subtotal
$
1,375,434
General Conditions ( 8.0% )
$
110,035 Assumes 6 months total duration
Estimating Contingency ( 5.0% )
$
68,772
Construction Contingency ( 3.0%)
$
43,326
Escalation ( 0.0%)
$
-
Subtotal Direct Construction Costs
$
1,487,532
Indirect Costs
Building Permit & Plan Review Fees $ - Not included
Contractor's Insurance $ 15,823
Builder's Risk Insurance $ 3,165
DIC Insurance $ -
SDI Insurance
Performance and Payment Bond $ 12,500
CM/GC Fee $ 63,292
Taxes (Gross Receipts, Sales, Use, Country, City, etc.) $ - Included
Subtotal Direct & Indirect Costs $ 1,582,312
Site Impact Costs
City Imposed Impact Fees
$ -
By Owner
Site Development Fees
$ -
By Owner
Water Connection Fees
$ -
By Owner
Electrical Primary Fee
$ -
By Owner
Construction Materials Testing & Inspections
$ -
By Owner
Subtotal Project Costs
$ 1,582,312
Other Project Costs
Preconstruction Services
$ -
Preconstruction Reimbursable
$ -
Design & Engineering Fees
$ -
Owner's Project Contingency
$ -
Total Project Costs
$ 1,582,312
Alternates
EHU Finishes based on $200 / SF; 1400 SF total
$ 299,600
Phased construction - Bay & Duty Quarters for first half, east side for
the 2nd half $
1/5/2016
55,017
VFS EHU cost was $174/SF
Assumes 9 months total duration
Vail Fire Station #1 Renovation
12/23/15 Pricing Update Following Value Engineering and Analysis of Estimate
- Reduced quantity of drywall from 8,111 SF to 6,500 SF
- Interior wood framing number: Reduced the total number from $16,222 to $12,000. This is a
tough number to analyze because the amount of interior framing is not clear.
- North window/stair tower:
o Removed new CMU wall construction that was assume for 1 story
o Added glass block/ window assemblies at existing tower
o Added new stair framing at tower as this was not originally considered
o VFS logo by Owner if desired at north tower
- Landscaping: Reduced landscaping budget from $60,000 to $30,000
- CMU reduction to 4" AFF and then framed wall
o Reduce the height of the wall from 10' to 4' at the 15t floor garage area and reduced cost
from $25/SF to $20/SF
o Added drywall framing and finishing in its place at $8/SF
- Retaining wall: Reduced $15,000 concrete retaining wall to $7500 for a stone / boulder
retaining wall.
- Reduce quantity of windows and reuse some openings:
o Reduced quantity of window supply from 56 to 46. The affects the window supply
number, the window and door install number and the window and door trim number.
(Note that the total number of exterior doors and windows was 66 and has now been
reduced to 56.)
o Swapped out one sliding door at Duty Quarter kitchen but added the same cost for
cabinets
- Reduced railing cost from $150/1-F to $115/1-F
- Analyzed cost of weight room. The weight room is 643 SF. For minimal electrical, heating,
drywall and finishes in the weight room, we can assume $50/SF totaling about $32,000 for this
area. Analyzed leaving weight room in current location, this would result in EHUs being on
separate floors
- Exterior siding: made no changes as Corten was not originally considered. Conceptual Estimate
had wood siding and stucco only as Corten was not clearly called on out drawings. Gen3
(installer of Corten at Vail 21 and Lionshead Transit Center) to provide SF pricing but this has not
been received yet.
- Added Hydrotech waterproofing over large Duty Quarters deck.
- Reduced misc. code upgrades from $40,000 to $20,000
- Reduced existing conditions allowance from $30,000 to $20,000
1/5/2016
4
DRB
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1/5/2016
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1/5/2016
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1/5/2016
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A2.07
1/5/2016
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: January 5, 2016
ITEM/TOPIC: Adjournment (7:55 p.m.)
NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE
APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE)
THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT
APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JANUARY 19, 2016 IN THE VAIL TOWN
COUNCIL CHAMBERS.
Ongoing agenda items
DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive
Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min.
Future agenda items:
Summit County Housing Tour - 1/12
Special Meeting for Housing Discussion -TBD
Review Matrix on Multi -Use Facilities - TBD
Vail Municipal Building Remodel Update - TBD
Cleanup Title 12, zoning amendments- TBD
Gore Creek Water Quality Plan Update - TBD
Vail Trails Update - TBD
Environmental Strategic Plan Update - TBD
Eagle County School District Meeting w/ Board - TBD
Ford Park Leases - TBD
Peer City Visit to Aspen - TBD
Open Lands Strategic Plan - TBD
Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD
VRD Agreement for Skate Park - TBD
1/5/2016