HomeMy WebLinkAbout2016-02-16 Agenda and Supporting Documentation Town Council Afternoon Regaul MeetingVAIL TOWN COUNCIL REGULAR MEETING
AFTERNOON AGENDA TOWN OF4� 0i
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
1:00 P.M., FEBRUARY 16, 2016
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council.
ITEM/TOPIC: PEC/DRB Update (5 min.)
PRESENTER(S): Chris Neubecker, Planning Manager
2. ITEM/TOPIC: Enhancement of activities for the final week of ski season
(15 min. )
PRESENTER(S): Kelli McDonald, Economic Development Manager
ACTION REQUESTED OF COUNCIL: Approve or approve with modifications
the activations presented at the budget
BACKGROUND: At the meeting on February 2, 2016 the Town Council directed
staff to finalize details on the opportunities presented for additional activation
during the final weekend of ski season to drive increased overnight guests and
vitality.
3. ITEM/TOPIC: Emergency Response Protocols
Chuck Vale the Northwest Field Manger from the Colorado Division of
Homeland Security and Emergency Management will present on the
Council's responsibilities during and after a man-made or natural disaster.
This will meet the requirements of the Incident Command System ICS -402
course. (75 min)
PRESENTER(S): Chuck Vale, Colorado Division of Homeland Security, Dwight
Henninger, Police Chief
ACTION REQUESTED OF COUNCIL: Listen to presentation and ask questions
as needed. No actions required
4. ITEM/TOPIC: Discussion about regulation of drones (30 min. )
PRESENTER(S): Matt Mire, Town Attorney, and Craig Bettis, Police
Commander
ACTION REQUESTED OF COUNCIL: Discuss the regulations and provide staff
with direction.
2/16/2016
BACKGROUND: This discussion will address the Vail Town Council's authority
to adopt regulations for the use and operation of Unmanned Aircraft Systems
("UAS"), commonly known as "drones". Town of Vail Staff will review a draft
ordinance adopting regulations for the use of UAS within the boundaries of the
town and the air space above the town, pursuant to the town's general police
power to provide for the health, safety and welfare of its citizens. The ordinance
aims to regulate drones in keeping with the town's police power and in a manner
consistent with existing federal requirements for model aircraft and the FAA's
proposed rule for small UAS.
5. ITEM/TOPIC: Town of Vail Community Survey Review (20 min. )
PRESENTER(S): Suzanne Silverthorn, Director of Communications and Chris
Cares, RRC Associates
ACTION REQUESTED OF COUNCIL: Review, modify, approve and/or provide
direction regarding the questions to be included in the 2016 Community Survey in
preparation for distribution in the March -April time frame.
BACKGROUND: The Town of Vail Community Survey has been used to probe
public policy issues and solicit feedback on additional topics of community
interest. It has also been used to measure the town's operational performance as
compared with previous years. The most recent surveys were conducted in 2012
and 2014. A 2016 survey has been budgeted to coincide with the new Town
Council term and to benchmark municipal service levels. At the February 2, 2016
work session, the Town Council reviewed a draft of the survey questions,
proposed methodology -including a companion employee survey - and identified
additional topics to probe. The purpose of this work session is to review the
updated survey draft and provide any additional direction in preparation for the
survey's distribution in the coming weeks.
6. ITEM/TOPIC: Information Update:
1) Economic Indicators Spreadsheet Summer 2015
2) Rocky Mountain Climate Change Update
3) VEAC Minutes from February 9, 2016 meeting
4) CSE Draft Minutes from February 3, 2016 meeting (5 min.)
7. ITEM/TOPIC: Matters from Mayor, Council and Committee Reports (10
min.)
8. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)
(e) - to receive legal advice on specific legal questions; and to determine
positions, develop a strategy and instruct negotiators, Regarding:
Employee Housing (15 min. )
91
PRESENTER(S): Matt Mire, Town Attorney
ITEM/TOPIC: Adjournment (4:00 p.m.)
NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES
BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT
TO CHANGE)
--------------------
THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK
SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD),
TUESDAY, MARCH 1, 2016 IN THE VAIL TOWN COUNCIL
2/16/2016
CHAMBERS.
Ongoing agenda items
DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS -
15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town
Manager Report: 5 min.
Proposed / Future Agenda Items
Chamonix Housing Project - 3/1
DRB & PEC Board Interviews and Appointments - 3/1
Restore the Gore Strategic Action Plan - 3/1 & 3/15
Annual Community Meeting - 3/8
AIPP Board Interviews and Appointments - 3/15
Non resident Fire Services Agreements - 3/15
Follow up with Draft Agreement for Vail Commons Association Request -
TBD
Review Matrix on Multi -Use Facilities - TBD
Vail Municipal Building Remodel Update - TBD
Cleanup Title 12, zoning amendments- TBD
Vail Trails Update - TBD
Environmental Strategic Plan Update - TBD
Eagle County School District Meeting w/ Board - TBD
Ford Park Leases - TBD
Peer City Visit to Aspen - TBD
Open Lands Strategic Plan - TBD
Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD
VRD Agreement for Skate Park - TBD
Please call (970) 479-2136 for additional information. Sign language
interpretation is available upon request with 48-hour notification. Please call
(970) 479-2356, Telecommunication Device for the Deaf (TDD), for
information.
2/16/2016
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: February 16, 2016
ITEM/TOPIC: PEC/DRB Update
PRESENTER(S): Chris Neubecker, Planning Manager
ATTACHMENTS:
February 3, 2016 DRB Meeting Results
February 8, 2016 PEC Meeting Results
2/16/2016
TOWN OF VA
MEMBERS PRESENT
Peter Cope
Doug Cahill
Bill Pierce
Rollie Kjesbo
Andy Forstl
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
February 3, 2016
Council Chambers
75 South Frontage Road West - Vail, Colorado, 81657
PROJECT ORIENTATION
SITE VISITS
MEMBERS ABSENT
1. Hofbrau Restaurant Space - 610 West Lionshead Circle
MAIN AGENDA
Streich Residence DRB150373
Final review of an addition
5097 Main Gore Drive/Lot 2 & 3, Block 1, Bighorn 5th Addition
Applicant: Frederick C. Streich
ACTION: Approved with Conditions
MOTION: Forstl SECOND: Cope
CONDITION(S):
2:OOpm
3:OOpm
Jonathan
VOTE: 4-1-0 (Kjesbo opposed)
1. The applicant shall amend the landscape plan with the addition of 6 clump aspen to be
reviewed and approved by staff prior to the issuance of any building permit.
2. The applicant shall amend the plans to replace the garage door with a wood door in a style
and color to match the residence's front door. This change shall be reviewed and approved
by staff.
2. Colorado Ski Museum DRB160005 Brian
Final review of an addition
241 East Meadow Drive/Tract B & C, Vail Village Filing 1
Applicant: Colorado Ski Museum, represented by Susie Tjossem
ACTION: Approved with Conditions
MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0
CONDITION(S):
1. The applicant shall align the entry roof gable with the window mullion above located in the
Vail Welcome Center by moving the entrance doors to the east and shall be reviewed and
approved by staff prior to the issuance of any building permit.
2. The relocated entry door and gable roof shall not protrude over the adjacent staircase and
shall be reviewed and approved by staff prior to the issuance of any building permit.
3. The railing located above the Colorado Ski Museum shall be replaced with the vertical
option as presented by the applicant and painted to match existing and shall be reviewed
and approved by staff prior to the issuance of any building permit.
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3. Landmark Commercial Dev Co. DRB160006 Brian
Final review of an exterior alteration for new restaurant tenant (Hofbrau)
610 West Lionshead Circle Unit 400/1-ot 1, Block 1, Vail Lionshead Filing 3
Applicant: Landmark Commercial Dev Co., represented by Pierce Architects
ACTION: Approved with Conditions
MOTION: Forstl SECOND: Cope VOTE: 4-0-1
CONDITION(S):
1. East roof awning color shall match any and all dining umbrellas placed outside and shall
be reviewed and approved by staff prior to the issuance of any building permit.
2. Exterior stucco color shall match a shade used on the adjacent Arrabelle building and shall
be reviewed and approved by staff prior to the issuance of any building permit.
4. Diamond Rock Hospitality DRB160007 Jonathan
Final review of a change to approved plans (screen)
715 West Lionshead Circle/West Day Subdivision
Applicant: Diamond Rock Hospitality, represented by TAAG Architects
ACTION: Withdrawn
STAFF APPROVALS
Timber Ridge Affordable Housing Corporation DRB150511 Jonathan
Final review of a sign application (Leasing Office)
1265 North Frontage Road West/Lot 2, Timber Ridge Subdivision
Applicant: Timber Ridge Affordable Housing Corporation, represented by Berglund Architects
Pointes of Colorado DRB160002 Matt
Final review of a change to approved plans (elevator)
1500 Matterhorn Circle (Eagle Pointe Condominiums)/Unplatted
Applicant: Pointes of Colorado, represented by AGO Studios Inc.
286 Bridge Street, Inc. DRB160009 Matt
Final review of an exterior alteration (louver)
286 Bridge Street/Lots A & B, Block 5A, Vail Village Filing 1
Applicant: 286 Bridge Street, Inc., represented by John Everly
Vail Golf Course Custom Homes LLC DRB160014 Brian
Final review of a change to approved plans (landscaping)
1183 Cabin Circle/Lot 1, Block 1, Vail Valley Filing 1
Applicant: Vail Golf Course Custom Homes LLC, represented by Ceres Plus
Ponte Vedra 2008 LLC DRB160015
Final review of a changes to approved plans (windows)
1915 West Gore Creek Drive/Lot 28, Vail Village West Filing 2
Applicant: Ponte Vedra 2008 LLC, represented by Jay Gilbert
Jonathan
The applications and information about the proposals are available for public inspection during regular office
hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is
invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail
Community Development Department. Times and order of items are approximate, subject to change, and
cannot be relied upon to determine at what time the Planning and Environmental Commission will consider
an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon
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request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD),
for information.
Page 3
2/16/2016
0 PLANNING AND ENVIRONMENTAL COMMISSION
TOWN Of VAIL February 8, 2016, 1:00 PM
Vail Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
Call to Order
Members Present Brian Gillette, Ludwig Kurz, John Rediker, Henry Pratt, John Ryan Lockman
Members Absent: Kirk Hansen, Webb Martin
SiteVisits:
1. Vail Cascade Resort & Spa - 1300 Westhaven Drive
2. Villa Valhalla, Unit 10 - 384 Gore Creek Drive
2. A request for the review of a variance from Section 11-6-3: Business Signs, Vail Town Code,
pursuant to Section 11-10-1: Variances, Vail Town Code, to allow for a free standing business
identification sign, located at 223 Gore Creek Drive (White Buffalo Restaurant, Creekside
Condominiums)/Lot A, Block 513, Vail Village Filing 1, and setting forth details in regard thereto.
(PEC160001)
Applicant: White Buffalo Restaurant, represented by Elevation Resort Management
Planner: Jonathan Spence
Action: Approve with Conditions
Motion: Rediker Second: Kurz Vote: 5-0-0
Jonathan Spence introduced the project. Free standing signs are not allowed without a variance. He
showed photos of the location of the business. Line of sight to signage location would otherwise be
difficult to see. He showed the location of past signs for menu boards. Staff recommends approval
based on the criteria in the Town Code. Conditions of Approval include not allowing the menu board
in this location.
Pratt — Existing sign should come down if this is approved.
Spence — Existing sign has a time limit. It must be removed before this sign is installed.
Rediker — Are menu boards different from other signs?
Spence — Yes, menu boards can be in other locations that primary signs cannot.
David Segerdal — A number of restaurants have been in that space. It's hidden in spring and summer
when trees bloom. A sign where the past menu board was located is not much to ask.
Public Comment — None
Gillette — Agree with staff recommendation,
Rediker— Looking at criteria in 11-10-1, looks like we do have physical limitations,
Kurz — Agree with comments made so far.
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Pratt — Agree with staff.
2. A request for a recommendation to the Vail Town Council on an application for an encroachment
into an existing view corridor, pursuant to Section 12-22-6, Encroachments Into Existing View
Corridors, Vail Town Code, to allow for the encroachment of an addition to the Villa Valhalla
Building into View Corridor #5, located at 384 Gore Creek Drive, Unit 10/Lot J, Block 5A, Vail
Village Filing 5, and setting forth details in regard thereto. (PEC150036)
Applicant: Jose Pedro Valenzuela Rionda, represented by Pierce Architects
Planner: Jonathan Spence
Action: Recommendation of Denial to Town Council as Criteria #2, #3, and #5 have not been
met
Motion: Gillette Second: Kurz Vote: 4-1-0 (Lockman opposed)
Jonathan Spence introduced the topic and explained the different types of applications related to
view corridors. One is an encroachment, and the other is a change to the view corridor. He explained
with photos where the addition is proposed. Property is using the "250 Ordinance" to add square
feet. He also showed images of how the view would be affected and where the encroachment would
take place. Portion of the addition in the view corridor is a dormer on the roof. He reviewed the View
Corridor Encroachment Criteria in the Town Code. Due to the Founders Garage already
encroaching, the proposed encroachment is very minor and there are no other options for expansion
of the condominium.
Pratt — It would be good to get on record the reason that the Founders Garage was built as is.
Spence- It appears to be an oversight that Founders Garage was built within the view corridor.
Bill Pierce, Architect — Discussed some of the slides and photos and how the encroachment would
be minimized. Space is partially used for sleeping spaces. Low headroom in this space. Height is
about 66". We designed this to be as minimal impact as possible.
Public Comment -
Art Carroll, 385 Gore Creek Drive, 30 year resident. I stood on the view corridor point. If we have a
view corridor, and someone takes a little bit, where does it stop, when does the Town stop selling
itself? It takes fortitude to say no the first time, but easier to say no the second time.
April Carroll — I stood in front of Troy's to see the encroachment. The trees are the encroachment
now. After this, it will be built. Why have view corridors if we allow people to build into them?
Final Comment -
Lockman — I tend to agree with the public. Where do you stop? Applicant has shown the minimal
amount that the proposed project will encroach. Agree with staff.
Kurz — View corridors have been sacred over the past few years. This one is already encroached
upon. Don't recall how this encroachment happened. Does it show in Town records? (Spence- No.)
Hopeful there is another solution.
Rediker — Difficult time with this encroachment. Embarrassment to the Town how this one happened
at Founders Garage. Proposed encroachment is minor in nature, but an encroachment nonetheless.
There are criteria we need to consider. Application needs to meet all other criteria. Difficulty seeing
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how it meets #2, protecting the view corridor. Struggling with #5 as well. Founders Garage has
completely destroyed this view, but at some point we need to put our foot down. Not sure how I will
vote.
Gillette — Where do you stop? As I look at this, I ask how you get the view back. Founders Garage,
its likely mechanical space on the top of that garage. It's possible to get this back from the Founders
Garage, but not once you put up living space. Council should look at an amendment to the view
corridor. Town Council should look at this to determine if they want to protect this view, by working
with the Founders Garage. Use eminent domain to fix the mistake we made.
Pratt — Brian makes a good point. View corridors have been sacrosanct. Appreciate attempts to
minimize the impact. It's a tiny sliver, but then the next guy needs more encroachment. I don't think
we can do this. If the Town Council wants to change the view corridor, that may be an impetus to
approve this.
Pierce — If the Council does not want to make any changes to the Founders Garage, would this be a
minor encroachment? Would this be palatable if the Council decides not to make a change?
Pratt — If Council decides not to make a change, I would not support this application.
Gillette — If Council redraws the line to be above the Founders Garage.
Lockman — Feel that the criteria have been met, but agree that it could be amended.
The Commission discussed the options for approval, denial, or attaching conditions to the approval
4. A request for a recommendation to the Vail Town Council for a prescribed regulation amendment,
pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Title 12, Sections 12-6C-8 and
12-6D-8, to provide an exception to the minimum lot size for properties in the Two -Family
Residential (R) and the Two -Family Primary/Secondary Residential (PS) Districts that were
annexed into the Town of Vail with two dwelling units but are now nonconforming due to lot size
requirements, and setting forth details in regard thereto. (PEC160003)
Applicant: Town of Vail
Planner: Jonathan Spence
Action: Recommendation of Approval to Town Council
Motion: Rediker Second: Kurz Vote: 5-0-0
Planner Spence introduce the projects and the history of this proposed code amendment. These lots
were constructed upon as a duplex in Eagle County prior to annexation. Lots are nonconforming
since they are less than 14,000 sq. ft. Owners cannot use the available GRFA. Nonconforming
section of the code assumes that nonconforming uses or structures will go away someday. In this
situation, that premise may not be valid. None of the properties have become conforming since
annexation. Small 250 sq. ft. additions have been allowed over time, and properties have been
allowed to subdivide. This proposal does not change the minimum lot size, change allowed density
or GRFA, site coverage, etc. This change will only apply to these specific properties. Properties must
meet these specific criteria. Result would allow use of GRFA and would allow demo/rebuild.
Consequence of not changing code is that properties begin to age; many of these properties have
not been upgraded.
Public Comment —
Mike Mathias, live on Black Bear Lane in East Vail. At least 40-50% of my property is the creek. Any
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efforts I have made to upgrade the property have met with disapproval. All I can do is basic
maintenance. I can't add on since I don't meet variance criteria. I recommend changes to this policy.
Otherwise I can't upgrade property as is needed.
Tim Howard - 5123 Black Bear Lane — This change would be immensely helpful to help us to
upgrade our property. We own and live here. We support this recommendation
Christie Hochtl - 890 Red Sandstone — A few years ago our renters moved out. The way our home
sits on the lot, we had an opportunity to condominiumize the lot. Home sits awkward on the lot. We
would be in favor of this being passed. If we wanted to demolish and rebuild, that would be good for
passing this property to our children. Great location, not confined since we border the park. We have
used some of our GRFA to modernize. We are very much in favor of this passing.
Susan Bird 1771 Alpine Drive — Bought 32 years ago in Eagle County, and voted to get annexed into
Vail. This lot is fractions off from being eligible for Primary/Secondary.
Final Comments
Gillette — Like what staff has done, support this.
Rediker — Agree in all respects with staff analysis.
Kurz — Want to verify that I don't have a conflict of interest due to my relationship with neighbors
affected. I paid $1,800 for the lot.
Lockman — Good to hear from the public on this issue.
Pratt — Criteria have been met, these 35 properties should have an exception.
5. A request for a final recommendation to the Vail Town Council on a major amendment to
Special Development District No. 4, Area A, Vail Cascade, pursuant to Section 12-9A-10
Amendment Procedures, Vail Town Code, to allow for a reduction of seven (7) accommodation
units, major interior renovation, new fitness area, new spa for guest use, new entry vestibule and a
modified porte-cochere in the Vail Cascade Resort & Spa, located at 1300 Westhaven
Drive/Cascade Village Subdivision, and setting forth details in regard thereto. (PEC160002)
Applicant: Vail Hotel Partners LLC, represented by Mauriello Planning Group
Planner: Chris Neubecker
Action: Recommendation of Approval to Town Council with Condition
Motion: Kurz Second: Rediker Vote: 4-0-1 (Pratt Recused)
Condition: The proposed pool shall be reviewed and approved by the Planning and
Environmental Commission.
Henry Pratt recused himself from the hearing due to a conflict of interest.
Planning Manager Neubecker introduced the proposed amendment to the Vail Cascade Hotel.
Reduction in accommodation units is primary reason this is a major amendment. Other changes in
uses are also to be considered. New ownership has certain improvement requirements to bring the
hotel up to their standards. The primary change on the exterior is a new porte-cochere (covered
entry for vehicles). Other exterior change include a change from wooden to stone panels on
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entrances, changes to the terrace, and a change in the size of landscape island. The current hotel
does not experience full occupancy and it is hoped that the upgrades and management will increase
occupancy despite a reduction in the overall amount of units. The staff report highlights the extent of
the proposed changes, including a reduction in approximately 2,000 sq. ft. of GRFA and a slight
increase in commercial space. No parking changes are proposed. Changes to the tennis facilities
have already been approved under separate application and are not a requirement of the SDD.
There is no change to employee housing or height. There are minor change to site coverage and
landscaping. Staff finds the proposal meets the criteria for SDDs and recommends approval, with
one condition.
Rediker asked for Commission comments.
Lockman asked about a comment on the staff report regarding the maximum number of units.
Neubecker confirmed that the existing conditions exceed the maximum number of 289 units.
Lockman commented that the change in landscaping seems like a lot of square feet, but only a very
small percent change. Neubecker responded that the percent change is very small based on the
relatively large size of the site.
Gillette asked what other documents regulate the property, to which Neubecker responded just the
Town Code and existing SDD. Gillette asked about AUs (accommodation units). Neubecker
responded that because it is not part of Lionshead, reduction of accommodation units is not
regulated by the master plan.
Gillette asked what specifically causes the proposal being a major amendment, to which Neubecker
responded that a reduction in the amount of accommodation units requires a major amendment, per
Town Code.
Gillette asked if staff knew why the site is noncompliant in regards to landscaping to which staff did
not have any information explaining why it was out of compliance.
Rediker commented about the location review criteria used by staff. He then asked about AUs being
mentioned in the Vail Land Use Plan, to which Neubecker responded there is no requirement within
the Vail Land Use Plan to preserve AUs. Rediker asked if there are specific documents like the
Lionshead Plan which require the preservation of AUs, to which Neubecker responded in the
positive, but this is not within the Lionshead area. There are no such statements within the Cascade
SDD.
Gillette asked what landscaping percentages existed on other sites. Dominic Mauriello responded
he can address that question in his presentation.
Dominic Mauriello, MPG, consultant for the Applicant, began by introducing the development and
team and referencing a PowerPoint presentation.
Philip Cyburt of Laurus Corp. reviewed the proposed investment in the redevelopment of the
property. Investment will be made into the hotel, but also the hotel will be branded as part of the
Starwood Luxury Collection. Enhanced booking systems and marketing are part of this
improvement. The reduction in rooms is due to a desire to be competitive within the luxury market
by increasing the amount of suites and to have a spa within the hotel.
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Cyburt continued by summarizing the applicant's vision for the redevelopment of the hotel. The
hotel will need to be temporarily closed to accommodate the construction of the improvements. A
subsequent application for improvements to the Aria Health Club is anticipated in the future.
Mauriello summarized the SDD amendment and the sensitivity to a reduction in AUs. The SDD is
one of the few SDDs within the town that has multiple owners. Dominic speculated that sometime in
the 1990s part of a salon was converted to four additional hotel rooms. Based upon what the
original ordinance stipulated, the proposed reduction is only three AUs less than the established
maximum. Dominic provided statistics regarding occupancy and noted that over the last three years,
only 0.05% of the time was the hotel over 285 units occupied. The reduction should have a minor
impact and the upgraded rooms will help increase the aggregate rate. Dominic referenced an image
depicting the location of the rooms to be eliminated. He then referenced the proposed
improvements specified in the application, including changes to the bar and restaurant floor plans,
expanded terrace area, remodeled lobby, common areas, and conference and meeting rooms.
John Garth, General Manager of the Cascade Hotel, was introduced to speak of the impact of
updated conference and meeting rooms. Right now, the hotel is limited to second and third tier
groups. However, the footprint should allow for the hotel to be a premier space capable of
accommodating first tier groups.
Mauriello continued discussing the proposed improvements, including an on-site spa and salon,
fitness area, and kids play area.
Discussing the exterior improvements Dominic described the porte-cochere and terrace
improvements. The location of the terrace improvements is where the loss of landscaping occurs.
In regards to the zoning analysis, there are no other issues outside of the reduction in the number of
rooms.
The issue of parking was then discussed. The existing parking structure is compliant with the SDD.
Dominic expressed his belief that because they are not changing the conference facilities, they
should still be subject to the required 35 parking spaces for conference use, not the 69 spaces
identified within the staff report.
In regards to the tennis court conversion, Dominic stated that the tennis courts were not a required
improvement and noted that the structure was designed to accommodate parking. After the
conversion, there will be a surplus of 26 parking spaces beyond what is required.
Employee housing is only required when adding area, but Dominic stated that the proposed changes
actually reduce the demand for employee housing. Dominic concluded by reviewing the criteria for
approval of a major amendment.
Rediker asked for commissioner comments.
Lockman asked for an explanation as to how the employee housing demand decreased. Dominic
referred to a table on a slide that calculated the change in floor area with each specific use.
Gillette asked for more information on the loss of landscaping to which Dominic referred to a slide
and identified an area where a pool could be located, thus resulting in a loss of landscaping. Gillette
asked for information about the amount of landscaping at other similar properties. Dominic
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responded that it depends on location and the applicable regulating documents. Gillette asked staff
to check on the amount of landscaping required within the Public Accommodation (PA) zone district,
to which Neubecker responded that 30% is required.
Rediker asked if the SDD regulates setbacks from the bike path, to which Dominic responded in the
negative.
Rediker asked for clarification if the creation of suites would also result in the loss of beds, to which
Dominic and John Garth responded that they should have the ability to sleep the same number as
before through the use of pull-out couches.
Public Comment - None
Final Comments —
Lockman stated that the loss AUs is a concern, but the overall need to renovate the property makes
sense and he can favor approval.
Kurz stated that he is also in favor of the proposal and through personal experience he felt the
addition of quality improvements offsets the loss of AUs. He asked for confirmation that the parking
is compliant, to which Neubecker responded in the positive.
Gillette concurred with staff's recommendation and favors the proposal, despite his concern
regarding the loss of landscaping.
Rediker noted that there is not a prohibition against reducing the amount of AUs and based on
existing low occupancy rates that it should not be an issue. Rediker expressed concern regarding
the loss of landscaping, especially in placing concrete in an area where buffers along Gore Creek
are needed. Rediker stated that he is concerned about approving the changes to the terrace without
a definite plan moving forward. Rediker suggested approval of the terrace be subject to future PEC
approval. Gillette agreed with Rediker's suggestion.
Neubecker asked for clarification of the area to be subject to future approval, which should be the
pool and not the terrace. Rediker described the area in which the future pool may be proposed.
Gillette suggested the review of a stormwater plan. Neubecker stated that there are existing
stormwater regulations within the existing SDD.
After discussion regarding conditions of approval, Ms. Sarah Baker, attorney for the applicant,
suggested agreed upon language that a future pool would be subject to PEC review.
6. A request for a final recommendation to the Vail Town Council of a major amendment to Special
Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment
Procedures, Vail Town Code, to allow for the redevelopment of the former Cascade Village
Theater and Colorado Mountain College property to include 14 dwelling units, one (1) onsite
Employee Housing Unit and the preservation 4,087 square feet of existing commercial, retail and
office space, located at 1310 Westhaven Drive/Cascade Village, and setting forth details in regard
thereto. This project was previously approved most recently in 2007 and expired on June 1, 2015.
(PEC150014)
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Table to February 22, 2016
Applicant: Ultimate Cascade LLC, represented by Mauriello Planning Group
Planner: Jonathan Spence
Action: Table to February 22, 2016
Motion: Kurz Second: Rediker Vote: 5-0-0
7. A request for review of a Conditional Use Permit pursuant to Section 12-813-3 Conditional Uses,
Vail Town Code, in accordance with the provisions of Section 12-16 Conditional Uses, Vail Town
Code, to allow for the installation of parking in the Chalet Road right -of- way and the conversion of
the existing tennis courts to pickle ball courts, located at 461 Vail Valley Drive, Tract F2, Vail
Village Filing 5, and setting forth details in regard thereto. (PEC150037)
Table to February 22, 2016
Applicant: Town of Vail, represented by Todd Oppenheimer
Planner: Chris Neubecker
Action: Table to February 22, 2016
Motion: Kurz Second: Rediker
8. Approval of Minutes
January 25, 2016 PEC Meeting Results
Action: Approve
Motion: Gillette Second: Rediker
Vote: 5-0-0
Vote: 4-0-1 Ludwig Abstained)
Lockman pointed out an error in the spelling of his name in the minutes.
Henry Pratt stated that there is an incomplete sentence regarding a statement he made.
9. Informational Update
Energy Update - Environmental Team
Mark Hoblitzell provided an update regarding the town's energy usage. Energy is purchased from Holy
Cross Energy. Since 2006, Holy Cross has seen a reduction in CO2 intensity from approximately 2
Ib/kwh to 1.5 Ib/kwh. Coal accounted for approximately 62% of their energy source in 2014. Natural gas
accounted for approximately 16%. In regards to the town's consumption, from 2006 to 2015 a 31%
reduction in electricity use has been achieved. LED upgrades in the parking structures and the
construction of other new facilities have increased efficiency.
Gillette asked what the cost was to achieve a 31 % reduction and if it is realistic to achieve another 20%
reduction in four years. Kristin Bertuglia estimated that approximately $4 million dollars have been spent
and there is approximately a 15 year payback. Gillette asked which programs have the shortest payback,
to which Kristin responded lighting.
Hoblitzell summarized a table depicting the yearly cost reductions and reminded the PEC that there have
been two rate increases in this time.
Solar energy has been added at the Lionshead Transit Center and Vail Village Welcome Center.
Lockman asked how we can achieve energy use reduction for homeowners and businesses. Mark stated
that the town has been active with many partners on education programs and offering rebates. Kristen
2/16/2016
stated that the International Building Code has incorporated energy efficiency requirements.
Gillette asked if the town can get information by each meter within the town, to which Kristen responded
the information is currently only available at a substation level.
George Ruther stated that some of the commissioner's terms were ending in the future, but applications
can be made for reappointment.
10. Adjournment
Action: Adjourn
Motion: Rediker Second: Kurz Vote: 5-0-0
The applications and information about the proposals are available for public inspection during regular office
hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to
attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community
Development Department. Times and order of items are approximate, subject to change, and cannot be relied
upon to determine at what time the Planning and Environmental Commission will consider an item. Please call
(970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour
notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information.
2/16/2016
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: February 16, 2016
ITEM/TOPIC: Enhancement of activities for the final week of ski season
PRESENTER(S): Kelli McDonald, Economic Development Manager
ACTION REQUESTED OF COUNCIL: Approve or approve with modifications the activations
presented at the budget
BACKGROUND: At the meeting on February 2, 2016 the Town Council directed staff to
finalize details on the opportunities presented for additional activation during the final weekend
of ski season to drive increased overnight guests and vitality.
ATTACHMENTS:
2016 End of Season Activation Memorandum
2/16/2016
1it1MV119119
VAIL �
75 South Frontage Road West
Vail, Colorado 81657
vailgov.com
To: Vail Town Council
From: Economic Development Staff
Date: February 16, 2016
Economic Development Office
970.479.2454
970.479.2157 fax
Subject: Enhancement of activities for the final week of the ski season to increase
visitation, vitality and economic impact.
Background: At the meeting on February 2, 2016 the Town Council directed staff to
finalize details on the opportunities presented for additional activation during the final
weekend of ski season to drive increased overnight guests and vitality.
Current activities planned: On Sunday, April 10, a day of action including the World
Pond Skimming Championships, DJ, sponsor Expo Village, an on -mountain luau, apres
parties and giveaways from 1:30-5pm at Golden Peak.
Details of Additional Activation:
1. Spring Back to Vail Concert Addition:
Highline Sports and Entertainment is in negotiations with a popular band from the list
supplied in the February 2, 2016 memorandum to perform Friday, April 8, 2016 on stage
at Solaris Plaza. Vail Resorts will assist in marketing under the Spring Back to Vail
umbrella. Estimated total attendance would be 5,000 — 7,000.
Total cost is $100,000 all inclusive.
2. Vail Film Festival Enhancements:
Virtual Reality Experience tent located at either Slifer Plaza or Checkpoint Charlie on
April 8, 9 and 10 during the afternoon hours of 11:00 a.m. — 5:00 p.m., potentially until
7:00 p.m. on Saturday. This will be a 20'x 20' tent that will feature FREE virtual reality
programming such as Cirque Du Soleil, Safari, News Stories, etc. for both festival pass
holders and the general public. Per Sean Cross, this type of activation was popular at
the Sundance Film Festival.
Total cost is $16,700 all inclusive
2/16/2016
3. Retail and Restaurant Promotional Activation: Vail Chamber and Business
Association
Spring Back Business Block Party: Individual businesses will provide retail promotions
of their choice. All promotions would be compiled in advance to market to the
public. Individual businesses will be encouraged to create ambient entertainment in
their stores/mini store events, i.e. offering hot chocolate, DJ, lounge seating outside
their store, racks will be allowed in front of stores in accordance with Town of Vail permit
guidelines. In addition, produce a window sticker for stores to display if they are a part
of the promotion.
Spring Back Restaurant Promotions: Restaurants will be encouraged to offer a
consistent promotion of their choice for that weekend. Information will be compiled in
advance for marketing purposes and a window sticker will be provided for display
Total cost is $5,000 all inclusive
Action Requested of Council: Approve or approve with modifications the activations
presented at the budget level of $121,700.
Town of Vail
Page 2
2/16/2016
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: February 16, 2016
ITEM/TOPIC: Emergency Response Protocols
Chuck Vale the Northwest Field Manger from the Colorado Division of Homeland Security and
Emergency Management will present on the Council's responsibilities during and after a man-
made or natural disaster. This will meet the requirements of the Incident Command System
ICS -402 course.
PRESENTER(S): Chuck Vale, Colorado Division of Homeland Security, Dwight Henninger,
Police Chief
ACTION REQUESTED OF COUNCIL: Listen to presentation and ask questions as needed.
No actions required
2/16/2016
►owx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: February16, 2016
ITEM/TOPIC: Discussion about regulation of drones
PRESENTER(S): Matt Mire, Town Attorney, and Craig Bettis, Police Commander
ACTION REQUESTED OF COUNCIL: Discuss the regulations and provide staff with
direction.
BACKGROUND: This discussion will address the Vail Town Council's authority to adopt
regulations for the use and operation of Unmanned Aircraft Systems ("UAS"), commonly
known as "drones". Town of Vail Staff will review a draft ordinance adopting regulations for the
use of UAS within the boundaries of the town and the air space above the town, pursuant to
the town's general police power to provide for the health, safety and welfare of its citizens.
The ordinance aims to regulate drones in keeping with the town's police power and in a
manner consistent with existing federal requirements for model aircraft and the FAA's
proposed rule for small UAS.
ATTACHMENTS:
Council Drone Memorandum 021616
Darwin copy
DRAFT Drone Ordinance
2/16/2016
TOWN OF
To: Town Council
From: Dwight Henninger, Police Chief
Craig Bettis, Commander
Date: 2/16/16
Subject: Drones
ZA4,RTlV� fi
Memorandum
This memorandum addresses the Town's authority to adopt regulations for
the use and operation of Unmanned Aircraft Systems ("UAS"), commonly known
as "drones." In considering the Town's authority to adopt drone regulations, it is
useful to understand the context in which drones are regulated at the federal level.
Though it is not clear whether and to what extent federal law may preempt local
regulations for the use and operation of drones, our analysis concludes that the
Town may adopt drone regulations and minimize the risk of preemption by
enacting regulations that are consistent with existing federal requirements.
Federal Authority to Regulate Drones
Under federal law, the U.S. government "has exclusive sovereignty of
airspace of the United States." 49 U.S.C. § 40103(a) (1). The Federal Aviation
Administration ("FAA") has general authority to regulate aircraft within the
navigable U.S. airspace. Navigable airspace means the "airspace above the
minimum altitudes of flight prescribed by regulations under this subpart ...
including airspace needed to ensure safety in the takeoff and landing of aircraft."
Id. § 40102(a)(32). Federal law places the FAA in the position of defining the
boundaries of navigable airspace, which it has set at one end as being 1,000 feet
above the highest nearby obstacles in congested areas, and 500 feet above ground
level in other, uncongested areas. Id. § 40103(b)(1); see also 14 C.F.R. § 91.119.
Under this authority, the FAA has issued policy statements regarding the
use of drones. The FAA has asserted that "no person may operate [a drone] in the
National Airspace System without specific authority." Notice of Policy
Unmanned Aircraft Operations in the National Airspace System, 72 Fed. Reg.
6,689, 6,690 (Feb. 13, 2007). The FAA broadly defines the "National Airspace
System" as "the common network of U.S. airspace; air navigation facilities,
equipment and services, airports or landing areas; aeronautical charts, information
and services; rules, regulations and procedures, technical information, and
manpower and material." FAA Pilot/Controller Glossary (June 25, 2015).
The specific authority required to operate a drone depends on what the
drone is being used for:
2/16/2016
Public or governmental operation of drones requires a Certificate of
Waiver or Authorization ("COA") from the FAA;
Civil or commercial operation of drones generally requires a Special
Airworthiness Certificate ("SAC") from the FAA; and
Recreational operation of drones and model aircraft generally does not
require permission from the FAA, with a few exceptions.
See 72 Fed. Reg. 6,689, 6,690.
In 2012, pursuant to the FAA Modernization and Reform Act, Congress directed the
FAA to determine whether certain UAS may operate safely in the national airspace
system, and if so, establish requirements for the safe operation of UAS in the national
airspace system. Pub. Law 112-95 § 333 (Feb. 14, 2012). More specifically, the FAA
was directed to promulgate rules to integrate the use of commercial drones into U.S.
airspace. Following this directive, the FAA proposed a framework of regulations in
February 2015 that would allow routine commercial use of certain small UAS in U.S.
airspace without the full level of authorizations outlined above under current FAA
policies. See Operation and Certification of Small UAS, Notice of Proposed
Rulemaking, 80 Fed. Reg. 9,544 (Feb. 23, 2015). Until a final rule is implemented
(likely in 2016), the FAA's current drone policies remain in place.
The 2012 legislation additionally clarified the FAA's enforcement
authority over model aircraft operations. The FAA has historically considered
model aircraft to be aircraft that fall within the statutory and regulatory definitions
of "aircraft," subjecting them to FAA oversight and enforcement. See
Interpretation of the Special Rule for Model Aircraft, 79 Fed. Reg. 36,172 (June
25, 2014). That said, the FAA's enforcement approach to model aircraft
operations has been guided by the lower risk such operations generally presented
to manned aircraft and the safety of persons and property on the ground. See id.
The FAA originally recommended a set of voluntary operating standards for
model aircraft in FAA Advisory Circular 91-57, Model Aircraft Operating
Standards (June 9, 1981). These standards included restricting operations over
populated areas, limiting the use of the devices around spectators, restricting
operations to 400 feet above the surface, requiring the devices to give the right of
way to, and avoid flying near, manned aircraft, and using observers to assist
operations.
The model aircraft standards were later incorporated into federal statute
and FAA policies for both model aircraft and UAS (which the FAA acknowledges
may be as simple as model airplane devices used for hobby or recreation). In
short, under current federal law for model aircraft, a device is not subject to FAA
authorization requirements if it meets the statutory definition of model aircraft
(because the device is (1) capable of sustained flight in the atmosphere; (2) flown
within visual line of sight of the person operating the aircraft; and (3) flown for
hobby or recreational purposes) and is flown in conformance with the following
operational requirements:
Town of Vail
Page 2
2/16/2016
The aircraft is flown strictly for hobby or recreational use;
The aircraft is operated in accordance with a community-based set of
safety guidelines and within the programming of a nationwide
community-based organization;
The aircraft is limited to not more than 55 pounds;
The aircraft is operated in a manner that does not interfere with and
gives way to any manned aircraft; and
When flown within 5 miles of an airport, the operator of the aircraft
provides the airport operator and the air traffic control tower with prior
notice.
79 Fed. Reg. at 36,173. Notwithstanding the criteria to exempt model aircraft
from FAA regulation, the FAA asserts it can still take enforcement action to
protect users of the airspace and persons and property on the ground if model
aircraft is operated in a manner that endangers safety. Id. at 36,175.
The FAA's February 2015 proposed regulations for small UAS resemble
the model aircraft operating requirements in many respects. First, the regulations
only apply to UAS used for commercial or business purposes. Hobby or
recreational use of UAS is not covered by the proposed rule. Second, though the
regulations would not apply to hobby and recreational uses of UAS, the
regulations do propose similar operational requirements as applicable to model
aircraft, including, among other things, the restrictions on maximum altitude,
maximum in-flight weight, visual line of sight, no interference with manned
aircraft, and avoidance of populated areas.
Thus, while the FAA appears to be making a regulatory distinction
between the commercial use of UAS versus the hobby and recreational use of
UAS, as evidenced by its proposed rule, many of the operational requirements for
small commercial UAS and recreational model aircraft would actually be very
similar, if the proposed rule is adopted. Additionally, in October 2015, the FAA
announced the assembly of a task force to study and propose a national
registration system that would apply to all UAS and model aircraft, whether used
for commercial or recreational purposes. See Clarification of the Applicability of
Aircraft Registration Requirements for UAS and Request for Information
Regarding Electronic Registration System for UAS, 80 Fed. Reg. 63,912 (Oct. 22,
2015).
Local Regulation and Preemption
In light of the federal regulatory scheme described above, the extent to
which a local government may enact its own requirements for the private use and
operation of drones is not entirely clear. In the context of aviation, the doctrine of
field preemption — that state and local action is preempted because Congress
intended to occupy the entire regulatory field — has been held by some courts (and
the FAA) to generally prohibit regulation of both aircraft safety and operations by
other jurisdictions. See, e.g., Abdullah v. Am. Airlines, Inc., 181 F.3d 363, 365
Town of Vail
Page 3
2/16/2016
(3rd Cir. 1999) ("the FAA and relevant federal regulations establish complete and
thorough safety standards for interstate and international air transportation and ...
these standards are not subject to supplementation by, or variation among,
jurisdictions"); City of Burbank v. Lockheed Air Terminal, Inc., 411 U.S. 624, 639
(1973) ("Federal control is intensive and exclusive"); AIRPORT COMPLIANCE
MANUAL, FAA ORDER 5190.68, § 13.2(a)(1) ("[t]he federal government has
preempted the areas of airspace use and management, air traffic control, safety,
and the regulation of aircraft noise at its source").
Underlying this position is that the U.S. government by statute "has
exclusive sovereignty of airspace of the United States." 49 U.S.C. § 40103(a)(1).
As the Supreme Court explained in City of Burbank, "a uniform and exclusive
system of federal regulation" is required "if thecongressional objectives
underlying the Federal Aviation Act are to be fulfilled." City of Burbank, 411
U.S. at 639; see also, id. at 627 (quoting the statute subsequently re -codified at 49
U.S.C. § 40103(b) (the FAA "has been given broad authority to regulate the use
of the navigable airspace 'in order to insure the safety of aircraft and the efficient
utilization of such airspace ... [and] for the protection of persons and property on
the ground"')). Thus, in this context of aviation, federal preemption has been said
"to sweep with a wide broom." See Jol A. Silversmith, You Can't Regulate This:
State Regulation of the Private Use of Unmanned Aircraft, 26 AIR & SPACE L.
1, 23 (2013).
Additionally, to the extent existing federal statutes and FAA requirements
may be construed to apply to UAS, and considering that the FAA is now
expressly charged with adopting regulations to address UAS, the doctrine of
conflict preemption may also be applicable. In other words, even if the federal
regulatory scheme does not preempt the entire field of aircraft regulation, local
law that directly conflicts with present (or future) federal requirements for drones
(because local law prohibits what federal law permits, or conversely, permits what
federal law prohibits) may be subject to preemption under a theory of conflict.
That said, neither the FAA nor the courts have had specific occasion to
address whether and to what extent state and local laws regarding UAS are
preempted by existing federal law. The FAA has stated that "[f]or example, a
state law or regulation that prohibits or limits the operation of an aircraft, sets
standards for airworthiness, or establishes pilot requirements generally would be
preempted." FAA Fact Sheet — Unmanned Aircraft Systems (UAS) (Jan. 6,
2014).'
The FAA has also released guidance aimed at local law enforcement
agencies that addresses the response of local law enforcement to suspected
unauthorized UAS operations. This guidance states that "the FAA retains the
responsibility for enforcing Federal Aviation Regulations, including those
applicable to UAS." Law Enforcement Guidance for Suspected Unauthorized
Available at: https://www.faa.gov/news/fact sheets/news story.cfm?newsld=14153
Town of Vail
Page 4
2/16/2016
UAS Operations (Jan. 8, 2015). 2 However, it also recognizes that "State
and local Law Enforcement Agencies (LEA) are often in the best position to
deter, detect, immediately investigate, and, as appropriate, pursue enforcement
actions to stop unauthorized or unsafe UAS operations." Id. The FAA explains
the "as appropriate" language in this sentence to mean "[a]pplying any laws
falling within the enforcement authority of the LEA in question." Id.
What regulations fall within the enforcement authority of a local
jurisdiction is not clear. A municipality most likely has authority, pursuant to its
police power, to enforce laws of general applicability, such as zoning or nuisance
ordinances, to regulate the location or manner in which drones may be launched,
landed or operated, just as it can regulate other activities that impact neighbors
and surrounding uses under these laws. Yet, under a very deferential approach to
the federal government's authority over the national airspace, and view regulate
safety and operational aspects of all aircraft (including drones) as exclusive and
preemptive of the regulatory field, a municipality may be precluded, even as an
exercise of its police power, from directly regulating the use, operation or safety
of drones.
As mentioned, the "National Airspace System" regulated by the FAA
includes the airspace from the ground up. That said, it is generally understood
that the heart of the FAA's regulatory territory is the "navigable airspace."
Navigable airspace means the airspace above the minimum altitudes of flight
prescribed by federal regulation, including airspace needed to ensure safety in the
takeoff and landing of aircraft, and which the FAA has defined as anywhere from
1,000 feet above the highest nearby obstacles in congested areas to 500 feet above
ground level in other, uncongested areas. Accordingly, from both a legal and a
practical perspective, the designation of navigable airspace, and thus the existence
of an area of low altitude airspace below it, may allow a "gap" for local
governments to adopt and enforce their own regulations for UAS at low altitudes,
or below the threshold of navigable airspace.
Town Drone Ordinance
Along with this memorandum, we have provided a draft ordinance
adopting regulations for the use of UAS within the boundaries of the Town and
the airspace above the Town, pursuant to the Town's general police power to
provide for the health, safety and welfare of its citizens. The regulations are
aimed particularly at safety concerns surrounding the private use of drones.
Pursuant to the above analysis of federal authority, and given the lack of
clarity with respect to the extent to which a local government may regulate the
operational or safety aspects of drones, the ordinance proposes local regulations
consistent with the FAA's existing requirements for the operation of model
aircraft and the FAA's proposed rule for small UAS. The draft ordinance
Available at: http://www.faa.gov/uas/regulations policies/media/FAA UAS-
PO LEA Guidance.pdf
Town of Vail Page 5
2/16/2016
proposes to regulate drones only in low altitude airspace, and specifically below
the navigable airspace threshold of 500 feet and the maximum flight height for
model aircraft of 400 feet.
Under federal law, the operation of model aircraft for hobby or
recreational purposes that meets federal criteria is exempt from FAA regulation.
Therefore, the operational regulations in the draft ordinance apply only to the
hobby or recreational use of drones, and do not apply to the use of drones for
commercial purposes. This may avoid a possible conflict preemption issue with
respect to regulation of the commercial use of drones, in light of the FAA's
pending rule for small UAS. Importantly, however, the ordinance does contain a
provision prohibiting the use of drones for any commercial or business purpose
within the Town without all necessary FAA authorizations or registrations.
The draft ordinance also goes a step further than federal law and allows
the Town to prohibit the use of drones from within or above Town property,
including parks and open space. This is consistent with the Town's authority as a
property owner. Lastly, the ordinance does not attempt to regulate other aspects
of drone use, such as use by law enforcement, use by the Town, or privacy
considerations surrounding the use of drones.
In sum, the ordinance aims to regulate drones in keeping with the Town's
police power and in a manner consistent with existing federal requirements for
model aircraft and the FAA's proposed rule for small UAS. Though it is not clear
whether and to what extent federal law may preempt local regulations for the use
and operation of drones, the Town may minimize the risk of preemption by
enacting regulations that are consistent with federal requirements.
It is the recommendation of the staff that in addition to the town adhering to the FAA
regulations and requirements which safeguard the town from any unnecessary liability,
placing more restrictive measures on recreational/hobbyist usage should be enacted to
not allow drones on Town of Vail property. Recreational or hobbyist use of drones is still
allowed under certain conditions and within the FAA guidelines, on private property
within the Town of Vail.
If it is the recommendation of this council to identify areas where personal
drone usage can take place within the Town of Vail, the Vail Police recommend a
committee of selected staff to survey the Town Parks, to identify a location that
could be designated as a "Drone Zone".
In addition, for Commercial use application the Town of Vail Event Review
Committee (ERC) has enacted within the permitting process the following
application questions: Ref. Step 16
Step 16 Unmanned Aircraft System (UAS/ Drones) Commercial Use
Town of Vail
Page 6
2/16/2016
Does the UAS operator have a valid Special Air Worthiness Certificate (SAC)14 CFR 21.25(a)(2) ?
Yes or No
Does the UAS operator/pilot have a 333 Exemption And a civil Certificate of Waiver or
Authorization from the FAA? Yes or No
Is the operator/pilot Insured and Registered? Yes or No
The Town of Vail reserves the authority to authorize a "No Drone Zone" based on certain events
that meet a safety and security criteria.
General Information:
• Drones should be registered.
• Drones should be under 55 pounds.
• Drones should be used during daylight hours only.
• The operator must maintain a visual line of sight at all times.
• Operators should be at least 17 years of age, receive adequate training, and hold an operator's
certificate.
• Drones may not fly within five miles of an airport.
• Drone operators must obey all temporary and/or permanent air space restrictions.
• Drones must avoid all manned aircraft.
• Drones must operate below 500 feet and travel no faster than 100 mph.
Training
It is essential that whoever is operating your entity's drone knows how to do so safely and properly.
Following the drone manufacturer's guidelines is an important first step.
Public notification
Personal privacy must be respected at all times. Whenever you plan on using a drone for any
significant length of time, and it will be seen by the public, you should provide advance notice,
including the intent of the drone's use.
Inspection and maintenance
Cover everything from pre- and post flight inspections, maintenance schedules, and operator
qualification testing to verification, renewal, and any other municipality -specific components that
ensure.
Town of Vail
Page 7
2/16/2016
Section 333 Exemption
All Section 333 grants of
exemption are issued with
conditions and limitations
that the operator is
responsible for complying
with. Such as Visual Line
of Sight, and a Visual
Observer.
Certificate of
Authorization (COA)
All Section 333 grants of
exemption are
automatically issued with
a "blanket" 200 -foot
nationwide COA with
certain restrictions around
airports, restricted
airspace, and other
densely populated areas.
2 Nautical Miles from Helipad
A Blanket COA will allow small LIAS (55 pounds or less)
operations during daytime VFR conditions under the following
conditions and limitations:
(1) At or below 200 feet AGL; and
(2) Beyond the following distances
a) 5 nautical miles (NM) from an airport having an
operational control tower; or
b) 3 NM from an airport having a published instrument
flight procedure, but not having an operational control tower; or
c) 2 NM from an airport not having a published
instrument flight procedure or an operational control tower; or
d) 2 NM from a heliport, gliderport or seaplane base
Pilot Certificate
By law, any aircraft
operation in the national
airspace requires a
certificated and registered
aircraft, a licensed pilot,
and operational approval.
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Registration
Drones weighing more
than 250 grarns (0.55
lbs.) pounds must be
registered. Most "toys"
the FAA has identified at
a purchase price of
5100 or less have been
determined to weigh
less than 2508.
500 Foot Limitation
All Flight operations must be conducted at least 500
feet from all nonparticipating persons, vessels,
vehicles, and structures unless barriers or structures
are present that sufficiently protect nonparticipating
persons...
Closed Set flight operations may be conducted
closer than 500 feet from participating persons
consenting to be involved and necessary for the
filming production, as specified in the exemption
holder's motion picture and television operations
manual (MPTOM)
Crash Course in
FAA Rules for
Civil Drones
Drones = Small Unmanned Aerial Systems
(sUAS). Unmanned Aerial Vehicles (UAVs).
Quadcopters. Octocopters, etc,
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Uses for
Drones
Practical applications for
Unmanned Aerial vehicles
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Civil Operations (Non -
Governmental):
Any operation that does not meet the statutory
criteria for a public aircraft operation is considered
a civil aircraft operation and must be conducted in
accordance with all FAA requlations applicable to
the operation.
FAA Authorization Methods for Civil UAS
Section 333 Exemption - a grant of exemption in
accordance with Section 333 AND a civil Certificate
of Waiver cr uthcri-zatinn 1r'.04.); this process may
be used to perform commercial operations in low-
risk, controlled environments.
Special Airworthiness Certificates - Experimental
Category (SAC -EC) for civil aircraft to perform
research and development, crew training, and
market surveys. However, carrying persons or
property for compensation or hire is prohibited.
Certificate of Waiver of Authorization (COA)
The Section 333 exemption process is different
from the COA process. All Section 333 grants of
exemption are automatically issued with a "blanket"
200 -foot nationwide COA with certain restrictions
around airports, restricted airspace, and other
densely populated areas.
An operator who wants to operate outside the
parameters of the blanket GOA are eligible to apply
for a separate COA specific to the airspace required
for their operation.
Pilot Certificate
By law, the FAA cannot authorize an aircraft
operation in the National Airspace without a
certificated pilot in command of the aircraft.
Exemptions granted in accordance with Section
333 carry the following requirement regarding the
pilot in command (PIC) of the aircraft:
Under this grant of exemption, a PIC must hold
either an airline transport commercial, private,
recreational, or sport pilot certificate. The PIC
must also hold a current FAA airman medical
certificate or a valid U.S. driver's license issued
by a state, the District of Columbia, Puerto, Rico,
a territory a possession, or the Federal
government. The PIC must also meet the flight
review requirements specified in 14 CFR § 61.56
in an aircraft in which the PIC is rated on his or
her pilot certificate.
Registration
Effective December 21, 2015, anyone who owns
a small unmanned aircraft of a certain weight
must register with the Federal Aviation
Administration's Unmanned Aircraft System
(UAS) registry before they fly outdoors. People
who previously operated their UAS must register
by February 19, 2016. People who do not
register could face civil and criminal penalties.
Closest Set Filming
At least 3 days before aerial filming, the operator
of the UAS affected by an exemption must
submit a written Plan of Activities to the local
Flight Standards District Office (FSDO) with
jurisdiction over the area of proposed filming.
What about amazon„ Walrnart,
or Google?
call zed trafMdones
far consumer and devices o
2/16/2016
Recreational or "Hobbyist"
Use of a UAS:
The recreational use of a UAS is the operation of an
unmanned aircraft for personal interests and enjoyment
and may not be used for any type of commercial
activity.
Must follow community-based safety guidelines, as
developed by organizations such as the Academy of
Model Aeronautics, which include but are not limited to:
• You must have a registration number from the FAA
(effective Feb 19, 2016) for your UAS
• Fly no higher than 400 feet and remain below any
surrounding obstacles.
• Keep your UAS within eyesight at all times.
• Do not intentionally fly within 25 feet of unprotected
persons, buildings or moving vehicles, and
vulnerable property.
• Do not fly within five miles of an airport or two miles
of a helicopter landing zone.
• Do not fly at night or in adverse weather conditions
such as in high winds or reduced visibility.
• Do not fly under the influence of alcohol or drugs.
• Ensure the operating environment is safe and that
the operator is competent and proficient in the
operation of the UAS.
• Do not fly near or over sensitive infrastructure or
property such as power stations, police stations,
water treatment facilities, correctional facilities,
heavily traveled roadways, government facilities, etc.
• Do not fly over private property without the owner's
permission.
• Do not conduct surveillance or photograph persons
in areas where there is an expectation of privacy
without the individual's permission.
• Remain well clear of and do not interfere with
manned aircraft operations, and you must see and
avoid other UAS, aircraft and obstacles at all times.
Temporary Flight
Restrictions (TI°R).
Model aircraft operators
must comply with any
Temporary Flight
Restrictions (TFR).
TFRs are issued over
specific locations due to
disasters, or for reasons
of national security; or
when determined
necessary for the
management of air
traffic in the vicinity of
aerial demonstrations or
major sporting events.
Do not operate model
aircraft in designated
areas until the TFR is no
longer in force.
Model aircraft must not
operate in Prohibited
Areas, Special Flight
Rule Areas or, the
Washington National
Capital Region Flight
Restricted Zone, without
specific authorization.
Registration
Drones weighing more
than 250 grams (0.55
Ibs.) pounds must be
registered. Most "toys"
the FAA has identified at
a purchase price of
S100 or less have been
determined to weigh
less than 2508.
Effective December 21,
2015, anyone who owns
a small unmanned
aircraft of a certain
weight must register
with the Federal Aviation
Administration's
Unmanned Aircraft
System (UAS) registry
before they fly outdoors.
People who previously
operated their UAS
must register by
February 19. 2016.
People who do not
register could face civil
and criminal penalties.
400 Foot Umitation
Model aircraft operators should follow best
practices including limiting operations to 400 feet
above ground level (AGL).
For City Staff and Partner Agencies Only
Recreational or
Hobby Guidance
for Model Aircraft
Model aircraft are unmanned aircraft that are
capable of sustained flight in the atmosphere,
flown within visual line of sight of the person
operating the aircraft, and flown only for hobby or
recreational purposes.
Determination of "Model Aircraft" Status. Whether a
given unmanned aircraft operation may be considered
a "model aircraft operation":
(1) The aircraft is flown strictly for hobby or
recreational use;
(2) The aircraft operates in accordance with a
community-based set of safety guidelines and within
the programming of a nationwide community-based
organization (CB0);
(3) The aircraft is limited to not more than 55 pounds,
unless otherwise certified through a design,
construction, inspection, flight test, and operational
safety program administered by a CBO;
(4) The aircraft operates in a manner that does not
interfere with, and gives way to, any manned aircraft;
and
(5) When flown within 5 miles of an airport, the
operator of the model aircraft provides the airport
operator or the airport air traffic control tower (when an
air traffic facility is located at the airport) with prior
notice of the operation.
From AC No. 91-57A
10 Mau kiwi
For City Staff and Pariner Agencies Only
2/16/2016
Criminal Violations
State Statutes (not an exhaustive list)
i. Reckless Endangerment §76-5-112)
1. The person recklessly engages in conduct that
creates a substantial risk of death or serious bodily
injury to another person
ii. Assault (UCA §76-5-102)
1. An attempt, with unlawful force or violence to do
bodily injury to another; or
2. An act, committed with unlawful force or violence,
that causes bodily injury to another or creates a
substantial risk of bodily injury to another
iii. Criminal Mischief (UCA §76-6-106)
1. Intentionally damages, defaces, or destroys the
property of another; or
2. Recklessly or willfully shoots or propels a missile or
other object at or against a motor vehicle, bus,
airplane, boat, locomotive, train, railway car, or
caboose, whether moving or standing
iv. Disorderly Conduct (UCA §76-9-1QZ
1. Refuses to comply with the lawful order of a law
enforcement officer to move from a public place, or
knowingly creates a hazardous or physically offensive
condition, by any act which serves no legitimate
purpose; or
2. Intending to cause public inconvenience, annoyance,
or alarm, or recklessly creating a risk thereof, the
person:
a. Engages in fighting or in violent, tumultuous, or
threatening behavior;
b. Makes unreasonable noises in a public place;
c. Makes unreasonable noises in a private place
which can be heard in a public place; or
d. Obstructs vehicular or pedestrian traffic
Local Ordinances (not an exhaustive list)
i. Noise Ordinance
I. (POMC §6.3-8(M)): It is unlawful to fly a model aircraft
powered by internal combustion engines, whether
tethered or not, or the firing or the operation of model
rocket vehicles or other similar noise -producing devices,
between the hours of 14 p.m. and 7 a.m. or in such a
way as to violate Section 6-3-9
2. (PCMC §6-3-9): The making and/or creating of excessive
or unusually loud noise or sound within the City as
identified in the following Subsection (A), or identified
and measured in the manner prescribed in Subsection
(B), or in violation of restricted hours as outlined in
Subsection (C) is unlawful
a. On the public right-of-way or upon public property,
from the source or device as to be plainly audible at a
distance of fifty feet (50') or on private property, as to
be plainly audible at the property line
b. The noise shall be measured at a distance of at least
twenty-five feet (25') from the source of the device
upon public property or within the public right-of-way
or twenty-five feet (25') from the property line if upon
private property, and shall be measured on a decibel
or sound level meter of standard design and quality
operated on the "A" weighing scale. A measurement
of sixty-five (65) decibels shall be considered to be
excessive and unusually loud
c. Hours of restriction are as follows:
i. Residential -SO pm to 7 am Monday through Saturday
1. Not before 9 am Sunday
ii. Commercial -10 pm to 6 am- Monday through Saturday
1. Unless exempted by state or federal law or by
this Title, it shall be unlawful for any person to
engage in business within Park City, whether on
a temporary or permanent basis, without first
being issued the license required by this
chapter
2. Applicable only to operation for commercial
purposes
For City Staff and Partner Agencies Only
Practice Points
i. Investigation of State Statutes/Local Ordinances
1. Have operator land UAS (drone) first
2. Conduct investigation
3. Seize evidence
4. Refer to City Attorney/County Attorney (unless
certain)
5. Refer to FAA
FAA Contacts
If Operator is endangering the public:
i. FAA Flight Standards District Office -
(801) 257-5020
htti3s://www.faa.gov/about/office ori~/
field _offices/fsdo/sic/contact/
J. FAA Law Enforcement Assistance Special Agent -
(202) 267-4641
iii. FAA Law Enforcement Assistance Program Office -
(202) 267-9411
(Votes:
For City Staff and Partner Agencies Only
2/16/2016
ORDINANCE NO.
SERIES 2015
AN ORDINANCE AMENDING TITLE 5 OF THE VAIL TOWN CODE BY
THE ADDITION THERETO OF A NEW CHAPTER 14 CONCERNING
THE REGULATION OF UNMANNED AIRCRAFT SYSTEMS (DRONES)
WHEREAS, Unmanned Aircraft Systems ("UAS"), commonly known as drones,
are devices that are used or are intended to be used for flight in the air with no onboard
pilot;
WHEREAS, there has been considerable increase in the use and popularity of
UAS by a variety of users and for a variety of recreational and other purposes;
WHEREAS, the Town Council finds that UAS, when operated within the Town
and particularly in populated areas, present an appreciable risk to public safety in the air
and to persons and property on the ground;
WHEREAS, the United States Federal Aviation Administration ("FAA") has
released guidance recognizing the importance of local jurisdictions in deterring,
detecting, investigating and enforcing unauthorized or unsafe UAS operations; and
WHEREAS, the Town Council, pursuant to its authority to protect and secure the
public health, safety and welfare of its citizens, desires to enact regulations for the use
and operation of UAS in the Town.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. Title 5 of the Vail Town Code is hereby amended by the addition of
a new Chapter 14 to read as follows:
Chapter 14
UNMANNED AIRCRAFT SYSTEMS
5-14-1: DEFINITIONS:
For purposes of this Chapter, the following terms shall have the following
meanings:
UNMANNED AIRCRAFT SYSTEM (UAS) means an aircraft, powered
aerial vehicle, or other device without a human pilot aboard, the flight of
which is controlled either autonomously by onboard computers or by the
remote control of a pilot operator on the ground or in another vehicle or
aircraft, and all associated equipment and apparatus.
FAA means the United States Department of Transportation, Federal
Aviation Administration.
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OPERATE means to use, fly, launch, land, employ, control or engage the
functionality of UAS in any manner.
TOWN AIRSPACE includes all airspace above the territorial boundaries of
the Town, to the full extent such airspace can legally be regulated by the
Town.
5-14-2: COMMERCIAL OR BUSINESS USE PROHIBITED:
It is unlawful to operate UAS for any commercial or business purpose
within the Town or Town Airspace without current proof of all necessary
FAA aircraft and operator authorizations, certifications and registration as
required by federal law or FAA regulation. As used herein, commercial or
business purpose means any use that is not solely for a hobby or
recreational purpose.
5-14-3: REQUIREMENTS FOR UAS:
It is unlawful for any person to operate UAS for a hobby or recreational
purpose within the Town or Town Airspace, except in conformance with
the following:
A. UAS shall be flown below a maximum altitude of four hundred (400)
feet above the ground.
B. UAS shall weigh no more than fifty-five (55) pounds at the time of
operation, inclusive of equipment, payload and fuel.
C. UAS shall be flown within the visual line of sight of the individual
person operating the UAS. Visual line of sight means the UAS must be
visible at all times to the operator of the UAS, the operator must use his or
her own natural vision to observe the UAS, and persons other than the
operator may not be used in lieu of the operator for maintaining visual line
of sight. The operator's own natural vision may include vision corrected by
standard eyeglasses or contact lenses.
D. UAS shall not be operated over any person not directly involved in
the operation. UAS shall not be flown near pedestrians, bicyclists,
motorists, roadways, parking lots, playgrounds, stadiums, sporting events,
festivals or other open air assembly of persons, or areas or special events
subject to an FAA notice of temporary flight restriction.
E. UAS shall remain clear of and not interfere with manned aircraft
operations or other UAS.
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F. UAS shall not be flown within five (5) miles of an airport, unless the
operator has contacted the airport control tower or flight service station
before flying.
G. UAS shall be operated during daylight hours only.
H. UAS shall not be operated from a moving vehicle or other aircraft.
I. UAS shall be operated with proof of valid registration in the national
drone registry, as required by federal law or FAA regulation.
5-14-4: RECKLESS OR CARELESS OPERATION:
It is unlawful to operate UAS in a reckless or careless manner so as to
endanger the health, safety or well-being of persons or property. A person
shall not operate UAS if he or she knows or has reason to know of any
physical or mental condition that would interfere with the safe operation of
UAS, or if he or she knows or has reason to know that UAS equipment is
not in proper working order. In addition to the penalty set forth in Section
5-14-7, UAS that is operated in a careless or reckless manner may be
immediately impounded in the interest of public safety.
5-14-5: TOWN PROPERTY:
A. UAS may be operated from upon or above property owned,
operated, leased or maintained by the Town only with the express written
authorization of the Town. The Town shall require the operator to
indemnify and hold harmless the Town, its employees and agents for all
liability claims arising out of the event. The operator shall have an
insurance policy currently in effect with general liability coverage of not
less than the maximum limit established by the Colorado Governmental
Immunity Act, Title 24, Article 10, C.R.S., as amended, and must name
the Town as an additional insured on the policy.
B. By determination of the Town Manager, the Town may allow the
operation of UAS from within or above any Town park or open space area
and may designate such area or areas within Town parks and open space
where the operation of UAS is allowed subject to the requirements of this
Chapter and posted park regulations.
5-14-6: USE BY EMERGENCY SERVICES:
Nothing in this Chapter is intended to prohibit the use of UAS by any
emergency services agency of the Town or other local, state or federal
government, for lawful purposes and in a lawful manner.
5-14-7: VIOLATION AND PENALTY:
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It is unlawful to violate any provision of this Chapter. A person who is
convicted of a violation of any provision of this Chapter shall be punished
as provided in Section 1-4-1 of this Code.
Section 2. Severability. If any part, section, subsection, sentence, clause or
phrase of this ordinance is for any reason held to be invalid, such decision shall not
affect the validity of the remaining portions of this ordinance; and the Council hereby
declares it would have passed this ordinance, and each part, section, subsection,
sentence, clause or phrase thereof, regardless of the fact that any one or more parts,
sections, subsections, sentences, clauses or phrases be declared invalid.
Section 3. Retroactivity. The amendment of any provision of the Town Code
as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceeding as commenced under or by virtue of
the provision amended. The amendment of any provision hereby shall not revive any
provision or any ordinance previously repealed or superseded unless expressly stated
herein.
Section 4. Repeal. All bylaws, orders, resolutions and ordinances, or parts
thereof, inconsistent herewith are repealed to the extent only of such inconsistency.
This repealer shall not be construed to revise any bylaw, order, resolution or ordinance,
or part thereof, theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this day of
2015 and a public hearing for second reading of this Ordinance is set for the day
of 2015, in the Council Chambers of the Vail Municipal Building, Vail,
Colorado.
Mayor
ATTEST:
Patty McKenny, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this day of )2015.
Mayor
ATTEST:
Patty McKenny, Town Clerk
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►owx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: February16, 2016
ITEM/TOPIC: Town of Vail Community Survey Review
PRESENTER(S): Suzanne Silverthorn, Director of Communications and Chris Cares, RRC
Associates
ACTION REQUESTED OF COUNCIL: Review, modify, approve and/or provide direction
regarding the questions to be included in the 2016 Community Survey in preparation for
distribution in the March -April time frame.
BACKGROUND: The Town of Vail Community Survey has been used to probe public policy
issues and solicit feedback on additional topics of community interest. It has also been used to
measure the town's operational performance as compared with previous years. The most
recent surveys were conducted in 2012 and 2014. A 2016 survey has been budgeted to
coincide with the new Town Council term and to benchmark municipal service levels. At the
February 2, 2016 work session, the Town Council reviewed a draft of the survey questions,
proposed methodology -including a companion employee survey - and identified additional
topics to probe. The purpose of this work session is to review the updated survey draft and
provide any additional direction in preparation for the survey's distribution in the coming
weeks.
ATTACHMENTS:
Town Council Memorandum 021616
2016 Draft Survey
2016 Draft Postcard Invitation
2014 Survey Results
2/16/2016
I id ►j i►I 1
Memorandum
To:
From:
Date:
Subject
Vail Town Council
Stan Zemler, Town Manager
Suzanne Silverthorn, Communications Director
February 2, 2016
Discussion of 2016 Community Survey
BACKGROUND
The Town of Vail community survey has been used to probe public policy issues and solicit
feedback on additional topics of community interest. It has also been used to measure the
town's operational performance as compared with previous years. The most recent surveys
were conducted in 2012 and 2014. A 2016 survey has been budgeted to coincide with the new
Town Council term and to benchmark municipal service levels. The purpose of this work
session is to receive direction from the Town Council related to the status of the survey,
including a schedule, methodology and topics. Chris Cares of RRC Associates, the town's
research contractor, will facilitate the discussion.
SURVEY OBJECTIVES
The purpose of the Town of Vail community survey is to:
Measure how the Town is performing, by types of services and departments.
Identify current needs and priorities with emphasis on policy questions identified by
Town Council.
Identify future needs and goals of the community.
Solicit open-ended comments that provide an opportunity to hear verbatim suggestions
and input.
Provide some background on Town initiatives that might be of interest to citizens (i.e.
two-way communications on topics such as Council's Long Term Goals).
Maintain some consistent questions and formats over time so that results may be
tracked over time.
Provide an opportunity for citizens to sign up to receive additional Town information
through e -services.
2016 SURVEY DEVELOPMENT
Results from the 2014 community survey and a postcard invitation sample are included as an
attachment for reference. Also included is a working draft of the 2016 survey. Questions related
to departmental service levels have been carried over from previous years and are included in
the working draft. Additionally, the blue shaded questions represent some examples of new or
reworded questions designed to probe topics that may be of particular interest to Council at this
time. These include questions on the Environment, Housing and Parking. Other questions
could be developed to further address current Council priorities; ideas for these questions can
be discussed at the Feb. 2 meeting.
2/16/2016
IV. COMMUNITY SURVEY METHODOLOGY
The proposed methodology for the 2016 survey would use two techniques: 1) A "statistically
valid" survey distributed to a random sampling of approximately 4,500 households (2,500
residents and 2,000 part-time residents) using an initial postcard mailing inviting recipients to
enter a password to complete the survey online. (Note, as in the past, two passwords per
household would be provided to encourage broad participation). This mailing would be followed
by a second postcard reminder to encourage further response. RRC has used this two -card
mailing technique with success in other communities. 2) Promotion of an open invitation to
complete the survey online without a password restriction.
The initial postcard invitation mailing would be based on a list of Vail households to be
obtained through the Town or other sources. In addition, paper copies of the survey would be
made available upon request as an alternative to the on-line survey; this would be described
on the postcard invitation. Additionally, the survey would be available for distribution in Town of
Vail buildings as a mail -back option. These techniques have been used successfully in the past
in Vail. The proposed methods will permit comparability to past research and represent an
inclusive outreach to citizens with several different types of invitations to participate. The
results will provide a proven tool for understanding community sentiment.
V. AN EMPLOYER DISTRIBUTED SURVEY
Additional opportunities have been identified to probe new and ongoing topics via surveys
distributed through employers, as well as potentially some "online focus groups." These
methods would expand the town's reach by inviting input from audiences that have been
underrepresented in past surveys, such as younger age groups and seasonal workers, as well
as new audience groups. For example, the Town Council may want to consider development of
some additional questions for employees who work in Vail but live elsewhere. In the past, this
demographic has participated in the "open" version of the survey but there was no particular
outreach to these groups. In light of some of Town Council's broader objectives, it might be
appropriate to develop a set of questions that are designed particularly for this segment.
Examples might include: methods of commuting and ratings of transit and parking, importance
of events and nightlife, and frequency of visiting Vail. The suggestion from the consultants is
that these questions be fielded using a short survey designed to be distributed to employees
through employers in the Vail Valley. It would have some questions that are similar to the
Community Survey, but other questions would be developed to probe some of the specific
issues not fully explored through the Community Survey.
VI. Focus groups have also been identified as a potential research tool. The Town has previously
used focus groups in various ways, including for refinement and testing of survey questions
and topics before they were fielded via the community survey. The proposed 2016 work
program anticipates that names of individuals willing to participate in on-line surveys would be
gathered through the Community and Employer/Employee Survey. These names would then
be used to distribute special email -based surveys if they are undertaken in the future. These
surveys would be designed to probe in-depth topics like housing, environmental policy, etc. in
ways that are difficult in traditional surveys. We are not requesting authorization of this
approach at this time; rather, it is identified as a potential technique that can be used in the
future if deemed appropriate.
Town of Vail
Page 2
2/16/2016
VII. TIMELINE
A proposed schedule for the 2016 survey project is as follows:
Feb. 2 Afternoon Session Review of draft survey and discussion of community issues/topics
by Town Council
Feb. 16 Afternoon Session Survey review and refinement by Town Council, if needed
Week of Feb 21. Finalization of survey
Week of March 7 Mailing postcards to Vail households to invite participation
(includes a sampling of second homeowners and business
representatives). Reminder postcards to be sent approximately
March 21.
March 25 Promotion of survey to enlist participation by all interested parties
using open link address
March 25 to April 17 Distribution of paper copies in municipal facilities for mail -back
April 18 Last day for survey participation
June Presentation of report
VIII. ACTION REQUESTED OF TOWN COUNCIL
Staff is seeking direction from the Town Council on next steps related to the status of the
community survey, including schedule, topics and methodology.
IX. ATTACHMENTS
2016 Draft Survey
2014 Survey Results
Invitation Postcard sent in 2014
Town of Vail
Page 3
2/16/2016
First, a few questions about you and the general state of Vail...
1. Is your residence (either year-round or seasonal) within the Town of Vail?
[ ] Yes [ ] No
If yes, where?
[ ] East Vail
[ ] Booth Falls and Bald Mountain Road areas
[ ] Booth Creek/Aspen Lane
[ ] Golf Course
[ ] Vail Village
[ ] Lionshead
[ ] Potato Patch, Sandstone
2. Which of the following best describes you?
[ ] Year-round resident (11+ months/year)
[ ] Part-time resident (what is the ZIP Code of yourrip mart' residence?
[ ] Employed in the town of Vail but don't live there
[ ] Get mail in the town but don't live or work there
[ ] Non-resident owner of business/commercial property
3. What is the ZIP code of your primary residence?
TOWN OF VA
COMMUNITY SURVEY 2016
Buffehr Creek, Lionsridge, the Valley
Vail Commons/Safeway area
West Vail (north of 1-70)
Matterhorn, Glen Lyon
Intermountain
Not a resident of the Town of Vail
Other
4. Would you say that things in the Town of Vail are going in the right direction, or have they gotten off on the wrong track?
[ ] Right direction
[ ] Wrong track
[ ] Don't know
In a few words, why do you feel that way?
(Please attach an additional sheet of paper with your comments if needed on any survey question.)
5. Using the 1 to 5 scale below, how satisfied are you with the Town of Vail local government in terms of providing
information to citizens about what local government is doing, including offering ample public engagement opportunities,
approachability, and being collaborative in the decision-making process?
NOT AT ALL
VERY
DON'T
SATISFIED
SATISFIED
KNOW
Providing information to citizens 1
2
3
4
5
x
Offering public engagement opportunities 1
2
3
4
5
x
Being collaborative in decision-making process 1
2
3
4
5
x
Approachability of staff and Town Council members 1
2
3
4
5
x
In November 2015 four members were newly elected to the Vail Town Council.
What are your
hopes and expectations of the
current
Council?
1
2/16/2016
SOURCES OF LOCAL INFORMATION
6. How do you receive information about the Town of Vail that may be of interest to you? (CHECK ALL THAT APPLY)
INFORMATION FROM THE TOWN OF VAIL
[ ] Website (www.vailgov.com)
[ ] E -services (meeting announcements, agendas, news releases, newsletters, etc.)
[ ] Attend or watch meetings (live web streams, Channel 5)
[ ] Social media (Twitter, Facebook, etc.)
INFORMATION FROM OTHER SOURCES
[] Newspaper
[ ] Radio
[ ] Television
[ ] Social media (Twitter, Facebook, etc.)
[ ] Other (please describe):
TOWN SERVICES — The following questions ask you about your use of various services provided by the Town and your
satisfaction with these services.
The Public Works Department provides maintenance of public areas including parks, buildings, roads and village areas.
7. Rate your satisfaction with Public Works services in the Town of Vail:
NOT AT ALL VERY
SATISFIED SATISFIED
Snow removal on roads 1 2 3 4 5
Road and street maintenance by the Town of Vail
(potholes, sweeping, drainage, etc.)
Overall park maintenance
Appearance and condition of town -owned buildings
Friendliness and courteous attitude of
Public Works employees
Cleanliness of pedestrian villages
Cleanliness of public restrooms
Summer flower planting and maintenance
Holiday light displays (roundabouts, Slifer Square, etc.)
removing these categories due to space limitations
Any comments on your response?
Public Safety
1 2
3
4 5
1 2
3
4 5
1 2
3
4 5
1 2
3
4 5
1 2
3
4 5
1 2
3
4 5
1 2
3
4 5
1 2
3
4 5
8. Please rate your satisfaction with the following aspects of Fire Services in the Town of Vail:
DON'T
KNOW
x
x
x
x
x
x
x
x
Staff recommends
Any comments on your response?
9. Have you utilized Vail Police for any service or emergency within the past 12 months?
[ ] Yes [ ] No
2
2/16/2016
NOT AT ALL
VERY
DON'T
SATISFIED
SATISFIED
KNOW
Response times to basic medical emergencies and fires
1
2 3
4
5
x
Wildfire mitigation efforts
1
2 3
4
5
x
Courtesy and helpfulness of firefighters and fire prevention
staff 1
2 3
4
5
x
Timely plan -check and fire system inspections
on remodeled or new construction
1
2 3
4
5
x
Fire safety, awareness and education programs provided
1
2 3
4
5
Any comments on your response?
9. Have you utilized Vail Police for any service or emergency within the past 12 months?
[ ] Yes [ ] No
2
2/16/2016
10. Please rate your satisfaction with the following aspects of Police Services in the Town of Vail:
NOT AT ALL VERY DON'T
SATISFIED SATISFIED KNOW
Overall feeling of safety and security 1 2 3 4 5 x
Appropriate presence of police on foot/vehicle patrol 1 2 3 4 5 x
Friendliness and approachability of
Vail police department employees
Overall quality of service
Crime prevention
Managing parking and traffic control issues
Visibility of police foot/vehicle patrol
Any comments on your response?
1 2
3
4
5 x
1 2
3
4
5 x
1 2
3
4
5 x
1 2
3
4
5 x
1 2
3
4
5 x
The Community Development Department provides planning, design review, environmental programs, and building inspection
services.
11. Have you used the services of the Community Development Department within the past 12 months?
[ ]Yes [ ]No(GO TOQ.14)
12. (IF YES) How did you access their services? (CHECK ALL THAT APPLY)
[ ] Website
[ ] Telephone
[ ] Walk in to office
[ ] Attend a meeting
[ ] Other:
13. Please rate your satisfaction with the following aspects of the Community Development:
NOT AT ALL VERY
SATISFIED SATISFIED
Availability of information (e.g., public records) 1 2 3 4 5
Overall service and efficiency 1 2 3 4 5
Timeliness of response (to telephone calls, inspections,
questions/inquiries, plan review, etc.)
Building permit review and inspections
Courtesy and attitude/helpfulness
Knowledge/ability to answer questions
Any comments on your response?
Parking and Bus Service
1 2
3
4 5
1 2
3
4 5
1 2
3
4 5
1 2
3
4 5
DON'T
KNOW
x
x
14. Are you aware that the Town offers residents/employees a variety of parking passes and discount parking programs?
[ ] Yes [ ] No [ ] Uncertain
15. Do you own a parking pass or value card this season?
[ ] No (COMMENT BELOWAND GO TO Q. 17)
Why do you not buy a parking pass or value card?
[ ] Yes: [ ] Gold pass
[ ] Blue pass
[ ] Green pass
[ ] Pink pass
[ ] Value card
3
2/16/2016
16. How likely are you to buy a parking pass next year?
17.
NOT AT ALL VERY
LIKELY LIKELY KNOW
1 2 3 4 5
Any comments on your response?
Please rate your satisfaction with public parking services in Vail.
DON'T
X
NOT AT ALL
VERY
VERY
DON'T
SATISFIED
SATISFIED
KNOW
SATISFIED
KNOW
Booth attendant courtesy 1
2
3
4
5
x
Parking structure cleanliness 1
2
3
4
5
x
Overflow Vail Frontage Road parking (safety) 1
2
3
4
5
x
Overflow Frontage Road parking (convenience/ease of access) 1
2
3
4
5
x
Ease of parking in summer 1
2
3
4
5
x
Ease of parking in winter 1
2
3
4
5
x
Overall parking fees/pricing structure 1
2
3
4
5
x
Any comments on your response?
18. Has your use of Town of Vail bus service changed during peak ski times this winter?
[ ] Yes, increased
[ ] Yes, decreased
[ ] No change
Are there any specific concerns or considerations that influence your use of bus services?
19. Please rate your satisfaction with bus service.
Frequency of in -town shuttle
Frequency of outlying service
Bus driver courtesy
Dependability of bus service
Cleanliness of buses
Level of crowding on buses
Atmosphere/sense of safety on buses
Any comments on your response?_
EVENTS
NOT AT ALL
VERY
DON'T
SATISFIED
SATISFIED
KNOW
1 2
3
4
5
x
1 2
3
4
5
x
1 2
3
4
5
x
1 2
3
4
5
x
1 2
3
4
5
x
1 2
3
4
5
x
1 2
3
4
5
x
Vail has developed a wide variety of events in all seasons that have become part of our community culture. Our events now
include concerts, festivals, athletic events and other activities.
20. In general, how would you describe the experience that events in Vail create for you and your guests?
VERY VERY DON'T
NEGATIVE NEUTRAL POSITIVE KNOW
1 2 3 4 5 x
Do you have any comments on your response concerning events?
4
2/16/2016
21. With respect to the number of events in Vail, are there:
f 1 Too few events f 1 About the right number f 1 Too many events Staff recommends retaining this question for
benchmarking purposes.
22. Is there a specific type of event you would like to see added to Vail's town -wide program?
23. Please rate your satisfaction with the following aspects of town -wide events:
NOT AT ALL
VERY
DON'T
SATISFIED
SATISFIED
KNOW
The overall quality of events in Vail 1 2
3
4 5
x
Parking availability during special events 1 2
3
4 5
x
Frontage Road express bus to transport event -goers
between Lionshead, Vail Village and
Ford Park in the summer 1 2
3
4 5
x
Overall quality of event venue options in Vail 1 2
3
4 5
x
24. The Town of Vail invests in various events in Vail. In general, what is your opinion
of this economic development
strategy?
[ ] I strongly support the Town's financial investment in events
[ ] I am somewhat in favor
[ ] I am neutral
[ ] I somewhat oppose
[ ] I strongly oppose
Do you have any further comments on events in Vail?
Library Services
Vail Public Library offers access to information resources of many types to serve the needs of Vail's guests, residents,
businesses and schools.
25. Do you have a library card in the Town of Vail?
[ ] Yes
[ ] No
26. Do you access the library remotely as well as in person?
[ ] Yes
[ ] No
27. How frequently do you use the library? times per month
28. What typically brings you to the library? (Check all that apply, for both in-person and remote use)
[ ] Materials (books, magazines, audio CDs, DVDs, downloadable audio/eBooks)
[ ] Friendly/helpful/courteous staff
[ ] Online databases
[ ] Computers
[ ] Wireless access
[ ] Children's story hours/programs
[ ] Programs for adults/families
[ ] Quiet place to read
[ ] Interlibrary loan services
5
2/16/2016
29. Have you used the library's website?
[ ] Yes (any comments on its look and feel? )
[ ] No
30. Do you subscribe to the library's eNewsletter?
[ ] Yes [ ] No
31. Do you know that there is an active Friends of the Library group and that volunteer opportunities are available?
[ ] Yes [ ] No [ ] Uncertain
32. What do you like best about Vail Public Library?
What would you like to see us add/offer/change?
Do you have any further comments or suggestions concerning library services?
33. Please rate your overall satisfaction with Vail Public Library:
NOT AT ALL VERY DON'T
SATISFIED SATISFIED KNOW
1 2 3 4 5 x
COMMUNITY ISSUES AND OPPORTUNITIES
The following questions provide you with an opportunity to express your opinions concerning several areas of public policy
that require tradeoffs and/or prioritization. They include questions on three areas of emphasis that have been identified by
Town Council for consideration in the coming months including topics related to the Environment, Work Force Housing and
Parking. In addition to the questions that are based on scales, please feel free to offer your comments or suggestions in the
space provided.
[The order of these categories will be randomized on the web survey]
34. (Note — parking and housing categories were consolidated) The Vail Town Council and staff value community input to help
understand your priorities. For each area listed below, indicate the level of priority you believe is appropriate. (Use a 1 to 5
scale where 1=Not a Priority, 3=Somewhat, 5=High Priority.)
What two areas are your highest priorities? (Insert numbers from list: # , # )
Any comments on your responses?
6
2/16/2016
NOT A
HIGH
DON'T
PRIORITY
NEUTRAL
PRIORITY
KNOW
1. Budget and capital management (keeping Vail
fiscally healthy)
1
2
3
4
5
x
2. Economic vitality (investing in facilities, services and events
to keep Vail competitive)
1
2
3
4
5
x
3. Environmental sustainability (waste and energy
conservation programs, environmental education, etc.)
1
2
3
4
5
x
4. Focus on housing for middle income and service worker households in
vital
support roles (e.g., future development of Chamonix
property in West Vail)
1
2
3
4
5
x
5. Guest relations and customer service
1
2
3
4
5
x
6. Parking opportunities for residents, employees and
visitors/guests
1
2
3
4
5
x
7. Transportation needs (bus service — local and regional)
1
2
3
4
5
x
8. Actions to protect and enhance Gore Creek
1
2
3
4
5
x
What two areas are your highest priorities? (Insert numbers from list: # , # )
Any comments on your responses?
6
2/16/2016
Community Infrastructure
35. Some have suggested that Vail needs a sizable enclosed space to support a variety of cultural and community activities,
and events. How important do you feel such a facility is to the Town's future?
NOT AT ALL SOMEWHAT SOMEWHAT VERY DON'T
IMPORTANT UNIMPORTANT IMPORTANT IMPORTANT KNOW
1 2 3 4 x
36. If you said somewhat or very important, what type of facility would you like to see created, and what types of activities
would you want to accommodate there?
37. If you said somewhat or very important, how likely would you be to support a modest tax increase to pay for such a
facility? (specify sales or property tax?)
NOT AT ALL SOMEWHAT SOMEWHAT VERY DON'T
LIKELY UNLIKELY LIKELY LIKELY KNOW
1 2 3 4 x
Staff suggests asking this question may be premature given the undefined nature of the space — to be discussed.
Housin
38. There has been discussion about various techniques to expand workforce opportunities in the area. Please indicate your
opinion using the scale of 1 to 4 below.
NOT AT ALL VERY DON'T
SUPPORTIVE SUPPORTIVE KNOW
Permitting required housing to be built down -Valley, outside
current Town boundaries 1
2 3
Increasing the requirement for contributing to work force housing
as a condition imposed on developers in the Town
(note some is required today) 1
2 3
Requiring a contribution to work force housing as a
requirement for new or expanded residential development 1
2 3
Permitted increased density in limited locations or circumstances 1
2 3
Providing a dedicated funding source for workforce housing 1
2 3
(If 3 or 4 above) What funding sources are most appropriate?
[ ] Sales tax increase
[ ] Property tax increase RETT?
[ ] Changes in development fees for commercial development
[ ] Changes in development fees for residential development
Other: (please provide your suggestions): 1
2 3
Any comments on your responses?
7
2/16/2016
The Environment Environmental questions were discussed at the last Council meeting and a number of small
changes were incorporated into this Draft of the survey. The Environmental sequence of questions is
quite extensive and some shortening is advised. Note that Q 41 permits comparisons with the 2014
survey and RRC recommends that it be kept as is, or potentially expanded slightly with some more
categories added to the list for evaluation. However, we ask that the lists in questions 39, 40 and 42 be
considered for shortening by making some selective deletions.
39. The Town is currently working on improving and protecting Gore Creek water quality. Please rate your willingness to
change landscaping practices to more environmentally friendly options where
1 is not at all willing and 5 is very willing.
NOT AT ALL
STRONGLY
VERY
DON'T
WILLING
AGREE
KNOW
WILLING
KNOW
Discontinue mowing turf lawn or cutting vegetation within a
5
x
1 2
3
4
certain distance from the creek (20 ft., for example) 1
2
3
4
5
x
Attend an educational training on proper riparian
1 2
3
4
5
x
plant selection and yard maintenance 1
2
3
4
5
x
Use more environmentally friendly lawn care products 1
2
3
4
5
x
Use alternative methods for spraying for scale and pests 1
2
3
4
5
x
40. What barriers exist towards implementing eco -friendly landscaping? Please rate on a scale of 1 to 5 where 1 is strongly
disagree and 5 is strongly agree that these are barriers.
Lack of effective alternatives to pesticides/herbicides
Costs are prohibitive
Lack of eco -friendly landscapers
Lack of knowledge of eco -friendly practices
Native plants and vegetation are not visually appealing,
attract nuisance animals, and/or obscure views
Other
General Environmental Pro -gram
STRONGLY
STRONGLY
DON'T
DISAGREE
IMPORTANT
AGREE
KNOW
1 2
3
4
5
x
1 2
3
4
5
x
1 2
3
4
5
x
1 2
3
4
5
x
1 2
3
4
5
x
1 2
3
4
5
x
41. Please rank the importance of the following environmental sustainability program focus areas.
NOT AT ALL
VERY
DON'T
IMPORTANT
IMPORTANT
KNOW
Climate change action and advocacy 1
2
3
4
5
x
Recycling and waste reduction 1
2
3
4
5
x
Renewable energy projects in town (e.g., solar PV on buildings) 1
2
3
4
5
x
Dark sky protections 1
2
3
4
5
x
Plastic bag regulations exist for grocery stores in Vail;
expand the program to all retail outlets 1
2
3
4
5
x
Wildfire mitigation 1
2
3
4
5
x
Stronger enforcement and ticketing of existing regulations 1
2
3
4
5
x
42. Wildfire poses a risk to our homes, environment, economy, recreation and safety. Effective wildfire mitigation requires a
multi -faceted approach. Using a scale of 1 to 5 where 1 means strongly disagree and 5 means strongly agree, please
indicate your level of support for the following:
STRONGLY
STRONGLY
DON'T
DISAGREE
AGREE
KNOW
Forest thinninq of dead or overlv dense trees 1
2
3
4
5
x
Creation of defensible space on individual properties (where
veqetation is reduced or modified to create a buffer
around the home) 1
2
3
4
5
x
Evaluation of the defensible space around each home
bV trained personnel 1
2
3
4
5
x
Modifvinq design standards to facilitate the creation
of defensible space (such as usinq deciduous trees
rather than conifers) 1
2
3
4
5
x
8
2/16/2016
Parking
43. Do you think there is enough parking in the Town of Vail for summer events?
[ ] Yes
[ ] No
[ ] Uncertain
44. ...And for winter days?
[ ] Yes
[ ] No
[ ] Uncertain
Any comments on your response concerning parking?
45. How likely would you be to support bonds or other financing tools to pay for additional parking?
NOT AT ALL SOMEWHAT SOMEWHAT VERY DON'T
LIKELY UNLIKELY LIKELY LIKELY KNOW
1 2 3 4 x
46. Would you support charging a fee for parking in public lots in Vail during the summer months for the purpose of
providing more parking opportunities?
[ ] Yes
[ ] No
[ ] Uncertain
47. The Town is working on finding an appropriate balance between adequate vehicle parking and discouraging the use of
cars (and encouraging use of public transit and other modes). Should Town parking rates be based on demand (i.e.,
higher rates at the busiest times and lower rates when there is little demand, similar to hotels and airlines)?
[ ] Yes [ ] No [ ] Uncertain
Please provide the following demographic information. Remember that all responses remain strictly confidential
and are reported only in group format.
48. Which of the following best describes your employment status?
[ ] Work 8 months or more a year in the local area (Vail Valley)
[ ] Work 7 or fewer months a year in the local area (Vail Valley)
[ ] Currently employed outside of the local area (work on Front Range, out of state, etc.)
[ ] Retired
[ ] Unemployed and/or looking for work
[ ] Homemaker
[ ] Other:
49. (If work in the Vail Valley) How many jobs do you currently hold (winter 2016)? jobs
What is the location of your place of work in the Vail Valley? (Check all that apply)
[ 1 In the Town of Vail
Eagle Vail
Avon
Beaver Creek
Edwards
Minturn
Eagle
Gypsum
Other:
9
2/16/2016
50. Do you own or rent your residence?
[] Own
[ ] Rent
[ ] Other (specify)
51. How long have you lived within the town of Vail (or
owned property if a non-resident)?
[ ] Less than 1 year
[ ] 1-5 years
[ ] 6-15 years
[ ] More than 15 years
[ ] Not applicable
52. (IF RESIDENT) Do you own or operate a business
within the town of Vail? [ ] Yes [ ] No
53. Are you a registered voter in Vail? [ ] Yes [ ] No
54. Which of these categories best describes your
household status?
[ ] Single, no children
[ ] Couple, no children
[ ] Household with children living at home
[ ] Empty -nester, children no longer at home
55. Are you:
[ ] Male [ ] Female
56. In what year were you born?
Are there any questions that were missed that you would like included in future surveys?
Do you have any additional comments or suggestions?
THANK YOU FOR YOUR PARTICIPATION IN OUR CONTINUING EVALUATION PROGRAM.
Please check any of the following that interest you:
[ ] Enter me for a chance to win a drawing for one of five $100 VISA Gift Cards. The first 100 completed surveys will
comprise the first pool of entrants, so complete your survey and enter soon!
[ ] Add me to the Town's email list for periodic updates and communications
Finally, would you be willing to participate in an on-line "focus group" discussion on matters concerning community
direction and priorities? These discussions would take place in the following months and would likely require 15 to 30
minutes of your time.
[ ] Yes, I am interested in participating
Email address:
10
2/16/2016
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TOWN OF VAIL �
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Your invitation
complete tete our online
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c/o RRC Associates
Let us know how we are doing as a town P.O. Box 17880
by filling out a survey at: Boulder, CO 80308
tovsurvey.org I Use password XXXXXXXX
• Evaluate your satisfaction with transit, parking, snowplowing
and other town services
• Share your thoughts and ideas about the most important
issues facing Vail
By participating in this Community Survey, you will be eligible for
weekly S100 prize drawings.
Please respond within 10 days to be sure your opinions are heard.
You can also request a paper version of the survey by calling
970.479.2115.
rowN of va
SUMMARY OF RESULTS: INVITATION SURVEY
First, a few questions about the general state of Vail...
COMMUNITY SURVEY 2014
Would you say that things in the Town of Vail are going in the right direction, or have they gotten off on the wrong track?
2014
2012
2010
2007
2005
(n=487)
(n=412)
(n=521)
(n=397)
(n=404)
64%
70%
58%
58%
70% Right direction
22
18
28
30
19 Wrong track
14
13
14
12
10 Don't know
In a few words, why do you feel that way?
(Please attach an additional sheet of paper with your comments if needed on any survey question.)
2. Using the 1 to 5 scale below, how satisfied are you with the Town of Vail local government in terms of providing
information to citizens about what local government is doing, including offering ample public engagement opportunities
and being collaborative in the decision-making process?
Providing information to citizens
Offering public engagement opportunities
Being collaborative in decision-making process
NOT AT ALL
VERY
SATISFIED
SATISFIED
1
2
3
4
5
mean
n
5%
10
22
35
29
3.7
457
5
10
23
33
30
3.7
440
12
18
26
25
20
3.2
391
Do you have any comments or suggestions on your responses?
1
2/16/2016
COMMUNITY ISSUES
3. The Vail Town Council and staff value community input to help understand your priorities. For each area listed below,
indicate the level of priority you believe is appropriate. (Use a 1 to 5 scale where 1=Not a Priority, 3=Somewhat, 5=High
Priority.)
Budget and capital management
90%
1 %
■ Percent responding "4" or "Y
Transportation needs
Percent responding "1" or "2" -87%
2%
Economic vitality
82%
3%
Actions to improve Vail's appeal as a
80%
well-rounded community
6%
Guest relations and customer service
73%
6%
Environmental sustainability
69%
11%
Parking opportunities for visitors and
68%
guests
10%
Parking opportunities for residents
62%
16%
Parking opportunities for employees
61%
14%
Focus on housing for service workers
57%
16%
Focus on housing for middle income
55%
workers in vital support roles
18%
0% 10% 20%
30% 40% 50% 60% 70% 80% 90% 100%
Percent Responding
2
2/16/2016
COMMUNITY ISSUES
NOT A
HIGH
PRIORITY
NEUTRAL
PRIORITY
1
2
3
4
5
mean
n
1.
Actions to improve Vail's appeal as a well-rounded
community (a great place to live, work and play)
2%
2
14
27
55
4.3
461
2.
Budget and capital management (keeping Vail
fiscally healthy)
0
1
7
24
68
4.6
456
3.
Economic vitality (investing in facilities, services and events
to keep Vail competitive)
3
1
14
30
52
4.3
467
4.
Environmental sustainability (waste and energy
conservation programs, environmental education, etc.)
4
7
22
25
42
3.9
458
5.
Focus on housing for middle income workers in vital
support roles (e.g., future development of Chamonix
property in West Vail)
8
10
29
27
26
3.5
456
6.
Focus on housing for service workers (e.g., redevelopment
of Timber Ridge)
7
9
27
29
28
3.6
454
7.
Guest relations and customer service
1
4
23
33
39
4.1
457
8.
Parking opportunities for residents
6
8
23
23
40
3.8
458
9.
Parking opportunities for employees
6
7
27
29
31
3.7
448
10.
Parking opportunities for visitors and guests
4
6
23
31
36
3.9
451
11.
Transportation needs (bus service — local and regional)
1
1
11
29
59
4.4
452
What one area is your highest priority? Actions to improve Vail's appeal
as a well-rounded
community:
26%, n=460
The
Vail Town Council's Long -Term Goals and Initiatives for 2014 through
2022 focus on
these primary
areas:
Improve economic vitality
Grow a balanced community
Continually elevate the quality of the experience
Do you have any comments for the Town Council regarding these goals?
4. Looking to Vail's future (three to five years from now and after the 2015 World Championships), are there "big" ideas that
you would like to see pursued by the Town and partners?
5. What would you like to have available in Vail that is not already here?
6. Would you be in favor of the Town of Vail permitting a recreational marijuana retail business in the town? n=468
29% Yes 60% No 11% Uncertain
Would you be in favor of a recreational marijuana club in town (where consumption of marijuana products on the premises
is permitted)? n=466
26% Yes 62% No 12% Uncertain
7. If yes or uncertain, what commercial areas of town should be considered as locations for a marijuana retail business?
(Check all areas that should be considered) n=165
48% Vail Village
46 Lionshead
90 West Vail
And for a marijuana club? n=144
65% Vail Village
68 Lionshead
74 West Vail
3
2/16/2016
Do you have any comments on your responses?
THE ENVIRONMENT
8. Using a scale from 1 to 5 where 1 means "Not
at all important"
and 5 means "Extremely important," how important are
the following issues on which the Town of Vail could take action?
NOT AT ALL
EXTREMELY
IMPORTANT
NEUTRAL
IMPORTANT
1
2
3
4
5
mean
n
Waste and recycling
4%
3
17
33
43
4.1
462
Gore Creek water quality
1
6
24
69
4.6
456
Water quantity (conservation)
1
2
16
34
47
4.2
455
1-70 noise
3
4
26
24
42
4.0
462
Plastic bags (restricting use)
19
12
26
22
21
3.1
458
Energy use
3
7
27
36
28
3.8
457
Climate change/reduced snowpack
11
8
20
26
35
3.7
446
Other (please describe):
12
2
14
11
61
4.1
57
9. Gore Creek is an environmental resource to the Town of Vail as well as an economic driver, but is listed as an impaired
stream by the State of Colorado. Three main causes of impairment to Gore Creek have been identified: 1) degradation of
riparian area, 2) impacts of urban runoff from impervious surfaces, and 3) pollutants associated with land use activities.
The Town is beginning a Gore Creek Water Quality Action Plan to address these concerns. Using a scale of 1 to 5 where 1
means "Strongly Oppose" and 5 means "Strongly Support," please indicate your level of support for the following.
STRONGLY STRONGLY
OPPOSE NEUTRAL SUPPORT
1 2 3 4 5 mean n
Increase education of water quality "best management practices"
such as pesticide use and landscape maintenance
alternatives for homeowners, residents, lodging managers
and business owners 0% 1 12 24 63 4.5 453
Increase stream setback regulations for private development
and redevelopment projects near waterways 4 3 17 22 54 4.2 438
Require low maintenance and "no -mow" buffers
along stream banks on private property 5 5 18 24 48 4.0 438
Increase storm water treatment requirements for ALL
development and redevelopment projects in Vail 2 3 18 25 52 4.2 430
Any comments on your responses?
TOWN SERVICES
The Community Development Department provides planning, design review, environmental programs, and building and
restaurant inspection services.
10. Have you used the services of the Community Development Department within the past 12 months? n=462
19% Yes 81% No (GO TO Q. 15)
11. (IF YES) How did you access their services? (CHECK ALL THAT APPLY) n=86
42% Website
52 Telephone
69 Walk in to office
31 Attend a meeting
6 Other:
4
2/16/2016
12. Are you aware that the Community Development Department has made changes in procedures (for example, over-the-
counter permits) in response to survey results and other feedback? n=443
16% Yes 84% No
13. Have you noticed changes in any aspects of service delivery? n=440
5% Yes (please describe) 52 No 43 Uncertain
14. Please rate your satisfaction with the following aspects of the Community Development Department.
Availability of information 51 66%
%
57%
Courtesy & attitude 66%
0
66%
55%
63%
Overall service & efficiency 51% 64%
55%
0
46%
Knowledge/ability to answer 6p%
questions 67%
Timeliness of response (to 5 ° 62% ■ 2014
0 2012
telephone calls, inspections, 2010
questions/inquiries, plan review, 2
etc. 007
Building permit review & 52% 2005
inspections ° 47%
28%
31%
10% 20% 30% 40% 50% 60% 70% 80% 90%
Percent Responding
2/16/2016
COMMUNITY DEVELOPMENT DEPARTMENT
Availability of information (e.g., public records)
Overall service and efficiency
Timeliness of response (to telephone calls, inspections,
questions/inquiries, plan review, etc.)
Building permit review and inspections
Courtesy and attitude/helpfulness
Knowledge/ability to answer questions
Any comments on your response?
NOT AT ALL
9'0/-.%
90%
VERY
84%
SATISFIED
Park maintenance
/91 %
SATISFIED
86%
1
2
3
4
5
mean
n
1%
9
24
31
35
3.9
68
2
15
19
33
31
3.8
81
3
17
18
32
30
3.7
76
8
20
20
33
18
3.3
60
7
10
17
26
40
3.8
82
6
9
22
30
33
3.8
82
The Public Works Department provides maintenance of public areas including parks, buildings, roads and village areas.
15. Rate your satisfaction with Public Works services in the Town of Vail:
Cleanliness of pedestrian villages
9'0/-.%
90%
84%
84%
Park maintenance
/91 %
87%
86%
9g0/%
Snow removal on roads
890%
88%
85%
Friendliness & courtesy of publicMMMOP3
%
works emps
78%
80%
81%
Cleanliness of public restrooms
%
7806
74%
0
73%
T.O.V. road/st. maintenance( )
0
02014 %
■ 2012 65%
73%
Appearance & condition of 2010 °78%
Town -owned bldgs 2007 71%
°
2005 63%
69%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90%
Percent Responding
6
2/16/2016
PUBLIC WORKS DEPARTMENT
Snow removal on roads
Road and street maintenance by the Town of Vail
(potholes, sweeping, drainage, etc.)
Overall park maintenance
Appearance and condition of town -owned buildings
Friendliness and courteous attitude of
Public Works employees
Cleanliness of pedestrian villages
Cleanliness of public restrooms
Any comments on your response?
Public Safety
NOT AT ALL
CI4%
90 /o
firefighters
92%
VERY
88%
SATISFIED
Response time to basic medical
89,0%
emergencies & fires
SATISFIED
85%
1
2
3
4
5
mean
n
0%
4
7
25
64
4.5
460
1
4
15
39
42
4.2
453
0
1
7
36
55
4.4
430
0
5
17
41
37
4.1
439
2
2
13
32
51
4.3
388
0
1
6
31
62
4.5
456
1
2
14
40
43
4.2
388
16. Have you utilized Vail Fire for any service, inspection or emergency within the past 12 months? n=439
12% Yes
88 No (GO TO Q. 18)
17. Please rate your satisfaction with the following aspects of Fire Services in the Town of Vail.
Courtesy & helpfulness of
CI4%
90 /o
firefighters
92%
88%
93%
Response time to basic medical
89,0%
emergencies & fires
86%
85%
90%
Attention to wildfire mitigation
90%
Timely plan -check & fire 72% 80%
inspection systems 68% 02014
71%
68% 02012
Fire safety, awareness & eduction 70% 2000
10
programs
54% 64%
64% 2005
66%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90%
Percent Responding
7
2/16/2016
FIRE SERVICES NOT AT ALL
VERY
SATISFIED
SATISFIED
1
2
3
4
5
mean
n
Response times to basic medical emergencies and fires 3%
6
13
78
4.6
32
Attention to wildfire mitigation
10
37
53
4.4
30
Courtesy and helpfulness of firefighters and fire prevention staff
2
4
11
83
4.7
47
Timely plan -check and fire inspection systems
on remodeled or new construction 4
4
12
32
48
4.2
25
Fire safety, awareness and education programs provided
3
27
15
55
4.2
33
Any comments on your response?
18. Please rate your satisfaction with the following aspects of Police Services in the Town of Vail.
Feeling of safety & security 549%
87%
84%
80%
Quality of service °�3%
0
78%
75%
73%
Crime prevention 80%
0
71%
Friendliness & approachability of /80%
Vail police dept emps 75%
72%
74%
Appropriate presence of police 72%.0
on foot/vehicle patrol %
Managing parking and traffic ° 72% ■ 2014
control issues /0 ■ 2012
2010
2007
Visibility of police patrol 71% 2005
64 0
71%
66%
62%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90%
Percent Responding
8
2/16/2016
POLICE SERVICES
Overall feeling of safety and security
Appropriate presence of police on foot/vehicle patrol
Friendliness and approachability of
Vail police department employees
Overall quality of service
Crime prevention
Managing parking and traffic control issues
Visibility of police foot/vehicle patrol
Any comments on your response?
Parking and Bus Service
NOT AT ALL
VERY
SATISFIED
SATISFIED
1
2
3
4
5
mean
n
1%
1
8
30
60
4.5
437
3
5
18
30
44
4.1
418
3
5
12
28
52
4.2
390
1
5
12
34
49
4.3
396
1
6
14
35
45
4.2
340
6
6
17
36
36
3.9
412
4
4
21
33
38
4.0
417
19. Do you think there is enough parking in the Town of Vail? n=456
27% Yes 65% No 8% Uncertain
Any comments on your response?
20. Some have suggested that additional valet services be provided within the town to improve the experience in Vail. Would
such services be of interest to you and your household/visitors/guests? n=452
15% Yes 69% No 15% Uncertain
21. Are you aware that the Town offers residents/employees a variety of parking passes and discount parking programs?
n=456
78% Yes 18% No 4% Uncertain
22.
Do you own a parking pass or value card this season? n=453
73% No (COMMENT BELOW AND GO TO Q. 24)
Why do you not buy a parking pass or value card?
27 Yes: 8% Gold pass
9 Blue pass
3 Green pass
3 Pink pass
77 Value card
23. How satisfied are you with the benefits of your pass this year?
NOT AT ALL
SATISFIED
Any comments on your response?
VERY
SATISFIED
1 2 3 4 5 mean n
4% 11 19 43 22 3.7 113
24. Are you aware of the free skier drop-off areas in Vail? (CHECK ALL OF WHICH YOU ARE AWARE) n=427
91% Lionshead, west end of parking structure
87 Golden Peak
67 Vail Village, Hanson Ranch Road
9
2/16/2016
25. Please rate your satisfaction with public parking services in Vail.
The "Free after 3:00" program 940/c
"Two hour free" parking 89%
Booth attendant courtesy 170% 80%
0
72%
77%
Frontage Road improvements 70%
Parking structure cleanlinesso0%
0
0
48%
54%
Parking fees / pricing structure
PARKING SERVICES
35%
0
0
31%
34%
0% 10% 20% 30% 40% 50% 60%
Percent Responding
Overall parking fees/pricing structure
Booth attendant courtesy
Parking structure cleanliness
Frontage Road improvements for safety and convenience
(paving, shoulder widening, sidewalks, bus stops)
The "Free after 3:00" Program in the parking structures
"Two Hour Free" parking
Any comments on your response?
■ 2014
■ 2012
2010
2007
2005
70% 80% 90%
NOT AT ALL
VERY
SATISFIED
SATISFIED
1
2
3
4
5
mean
n
17%
20
28
23
12
2.9
429
2
4
14
30
51
4.2
415
4
11
25
35
25
3.6
434
2
3
19
39
31
3.9
411
0
1
5
11
83
4.8
439
2
3
6
14
75
4.6
430
10
2/16/2016
26. Has your use of Town of Vail bus service changed during peak ski times this winter? n=445
23% Yes, increased
5 Yes, decreased
71 No change
Are there any specific concerns or considerations that influence your use of bus services?
27. Please rate your satisfaction with bus service.
Dependability of bus service
2
%
4
5
x°91
n
1%
87%
8
29
89%
4.4
423
91%
Cleanliness of buses
14
°o0%
8 60
46
4.1
357
1
2
80%
27
60
83%
Frequency of in -town shuttle5$T%
0
1
7
27
65
83%
433
86%
9
32
87%
Bus driver courtesy
431
No%
14
23
32
1%
3.5
429
83%
86%
Frequency of outlying service
77%
0
63%
02014
65%
68%
■ 2012
Crowding on buses
6%
2010
52 o
2007
50%
2005
59%
0% 10% 20% 30% 40% 50% 60% 70%
80% 90%
BUS SERVICE
Frequency of in -town shuttle
Frequency of outlying service
Bus driver courtesy
Dependability of bus service
Cleanliness of buses
Level of crowding on buses
Any comments on your response?
Percent Responding
NOT AT ALL VERY
SATISFIED SATISFIED
1
2
3
4
5
mean
n
1%
2
8
29
60
4.4
423
3
6
14
31
46
4.1
357
1
2
10
27
60
4.4
429
0
1
7
27
65
4.5
433
1
9
32
59
4.5
431
7
14
23
32
24
3.5
429
11
2/16/2016
Library Services
The Town of Vail Public Library offers access to information resources of many types to serve the needs of Vail's guests,
residents, businesses and schools.
28. Do you have a library card in the Town of Vail? n=448
58% Yes
42 No
29. Do you access the library remotely as well as in person? n=444
26% Yes
74 No
30. How frequently do you use the library? 3.4 times per month on average, n=232
31. What typically brings you to the library? (Check all that apply, for both in-person and remote use) n=269
88% Materials (books, magazines, audio CDs, DVDs, downloadable audio/eBooks)
35 Friendly/helpful/courteous staff
11 Online databases
15 Computers
11 Wireless access
13 Children's story hours/programs
15 Programs for adults/families
28 Quiet place to read
22 Interlibrary loan services
32. Have you used the new library website? n=439
22% Yes (any comments on its look and feel? )
78 No
33. Do you know that there is an active Friends of the Library group? n=439
30% Yes 621% No 9% Uncertain
34. What do you like best about your experiences at the library?
Do you have any further comments or suggestions concerning library services?
35. Please rate your overall satisfaction with the Vail Public Library:
NOT AT ALL VERY
SATISFIED SATISFIED mean n
1 2 3 4 5
1% 1 5 24 70 4.6 288
12
2/16/2016
SOURCES OF LOCAL INFORMATION
36. How do you receive information about the Town of Vail that may be of interest to you? (CHECK ALL THAT APPLY)
INFORMATION FROM THE TOWN OF VAIL n=347
75%Website (www,vailgov.com)
48 E -services (meeting announcements, agendas, news releases, newsletters, etc.)
28 Attend or watch meetings (live web streams, Channel 5)
11 Social media (Twitter, Facebook, etc.)
INFORMATION FROM OTHER SOURCES n=417
93 Newspaper
16 Radio
19 Television
6 Social media (Twitter, Facebook, etc.)
12 Other (please describe):
EVENTS
Vail has developed a wide variety of events in all seasons that have become part of our community culture. Our events now
include concerts, festivals, athletic events and other activities.
37. In general, how would you describe the experience that events in Vail create for you and your guests?
VERY VERY
NEGATIVE NEUTRAL POSITIVE mean n
1 2 3 4 5
1% 3 11 27 58 4.4 434
Do you have any comments on your response concerning events?
38. Please rate your satisfaction with the following aspects of town -wide events.
Quantity of events — are there: n=427
13% Too few events 76% About the right number 12% Too many events
39. The Town of Vail invests in various events in Vail. In general, what is your opinion of this economic development
strategy? n=441
50% 1 strongly support the Town's financial investment in events
29 1 am somewhat in favor
14 1 am neutral
5 1 somewhat oppose
2 1 strongly oppose
13
2/16/2016
NOT AT ALL
VERY
SATISFIED
SATISFIED
1
2
3
4
5
mean
n
The overall quality of events in Vail
2%
2
15
38
42
4.2
424
Ease of access to event venues (Ford Park Fields,
Gerald R. Ford Amphitheater, Vail Village,
Lionshead, Dobson Arena)
2
7
19
39
33
3.9
423
Parking availability during special events
9
22
30
24
16
3.2
380
Frontage Road express bus to transport event -goers
between Lionshead, Vail Village and
Ford Park in the summer
4
6
18
31
42
4.0
321
39. The Town of Vail invests in various events in Vail. In general, what is your opinion of this economic development
strategy? n=441
50% 1 strongly support the Town's financial investment in events
29 1 am somewhat in favor
14 1 am neutral
5 1 somewhat oppose
2 1 strongly oppose
13
2/16/2016
Do you have any further comments on events in Vail?
Please provide the following demographic information. Remember that all responses remain strictly confidential
and are reported only in group format.
40. What is the ZIP code of your primary residence?
41. Which of the following best describes you? n=441
52% Year-round resident (11+ months/year)
44 Part-time resident (what is the ZIP Code of yourrip mare residence?
2 Employed in the town of Vail but don't live there
1 Get mail in the town but don't live or work there
1 Non-resident owner of business/commercial property
42. Which of the following best describes your employment status? n=442
37% Work 8 months or more a year in the local area (Vail Valley)
6 Work 7 or fewer months a year in the local area (Vail Valley)
25 Currently employed outside of the local area (work on Front Range, out of state, etc.)
20 Retired
1 Unemployed and/or looking for work
3 Homemaker
8 Other:
43.
Is your residence (either year-round or seasonal) within the town of Vail? n=421
92% Yes 8% No
If yes, where? n=388
31% East Vail
6 Buffehr Creek, Lionsridge, the Valley
4 Booth Falls and Bald Mountain Road areas
2 Vail Commons/Safeway area
1 Booth Creek/Aspen Lane
12 West Vail (north of 1-70)
4 Golf Course
6 Matterhorn, Glen Lyon
7 Vail Village
8 Intermountain
3 Lionshead
1 Not a resident of the town of Vail
13 Potato Patch, Sandstone
3 Other
44.
Do you own or rent your residence? n=437
87% Own
12 Rent
1 Other (specify)
45.
How long have you lived within the town of Vail (or
48. Which of these categories best describes your
owned property if a non-resident)? n=439
household status? n=437
7% Less than 1 year
20% Single, no children
19 1-5 years
27 Couple, no children
23 6-15 years
20 Household with children living at home
49 More than 15 years
32 Empty -nester, children no longer at home
3 Not applicable
49. Are you: n=432
46.
(IF RESIDENT) Do you own or operate a business
53% Male 47% Female
within the town of Vail? 14% Yes 86% No n=366
50. In what year were you born? Average age=55.7
47.
Are you a registered voter in Vail? 52% Yes 48% No
years, n=422
n=436
THANK YOU FOR YOUR PARTICIPATION IN
OUR CONTINUING EVALUATION PROGRAM.
If you would like to receive updates and information from the Town of Vail, please include your email address:
14
2/16/2016
►owx ofvn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: February16, 2016
ITEM/TOPIC: Information Update:
1) Economic Indicators Spreadsheet Summer 2015
2) Rocky Mountain Climate Change Update
3) VEAC Minutes from February 9, 2016 meeting
4) CSE Draft Minutes from February 3, 2016 meeting
ATTACHMENTS:
Vail Economic Indicators Grid and Summary for Summer 2015
Rocky Mountain Climate Change
VEAC Minutes Feb 9 2016
CSE draft Minutes Feb 3
2/16/2016
DestiMetric&`L.
TOWN OF VA ! t Resort waste pence.
Town of Vail Summer 2015 Economic Indicators Summary
(Based on data: May 1 - October 31, 2015)
INTRODUCTION: This summary is provided as a part of the Town of Vail 2015 Economic Development Strategic Plan and
introduces a summary report of Vail Economic Indicators representing summer 2015 (May - October) seasonal view and is
supported by a more granular chart (attached). It is published twice annually as soon as practical after the data has
become available, is limited in scope by the availability of data from secondary sources and is believed to be generally
accurate, but not independently verified.
• Vail's 2015 summer season experienced growth in most tourism indicators, but at a somewhat lesser
rate than previous several years and that of the broader mountain town competitive set. During the
2015 summer season, Vail experienced a slight increase in occupancy (+2.8%) as well as in average
daily rate (+5.0%) resulting in an increase in overall lodging revenue (+8.0%), which correlates to
destination guest visitation. This increase in occupancy (to 44.3%) and average daily rate (to $199)
represent the highest levels since this measurement system was established. According to Vail's
Daily Occupancy Report (produced by DestiMetrics), roughly 13 weekends (or 48.1% of weekends) in
the summer season were at an occupancy of 70% or higher with 8 of those weekends at between 85%
and 95% occupancy, which is an early sign of limited supply of inventory to accommodate post -
recession growth in demand., The result of which drove up rates during peak times. However
summer's ADR ($199) is only 40% of the winter ADR ($492), so while summer occupancies are nearly
the same, related revenues are substantially less during summer months. Comparatively, other U.S.
western mountain resorts (based on overall DestiMetrics industry data), increased both occupancy
(+11.6%) and rate (+4.6%) and achieved an increase in total revenue per available room (+16.7%),
which outperformed Vail's increase (+8.0%). However Vail's overall occupancy (44.3%) and ADR
($199) were significantly higher than the industry's overall occupancy (25.3%) and ADR ($143). Other
metrics to note are gasoline prices, which declined significantly (-25.6%) over the previous summer,
contributing to the increase in Tunnel Traffic (+4%). Deplanements at Eagle County Regional Airport,
which had consistent capacity in recent years, decreased (-10.0%) somewhat from last season. A
variety of special events took place during the summer months, but (due to recent changes in
attendance counting methodology by a third party firm), year over year comparisons are of little merit
for many events such as Vail Farmers Market, Gourmet on Gore, the GoPro Mountain Games,
Oktoberfest and Vail Restaurant Week. Others that have consistent attendance measurements saw a
decline in visitors, such as performances at the Gerald R Ford Amphitheater (-16.0%), likely due to the
rain that occurred on many of the dates. There were 4 new "Education and Enrichment" events that
took place, which accounted for 2,174 attendees.
This season's real estate indicators show a slight increase in number of transactions (+3.0%) and a
significant increase in average sale price per transaction (+12.8%) with total gross sales increasing
(+18.6%). Average price per square foot increased slightly (+3.2%) as well. Vail's real estate market
has been steadily improving since its lowest point in the summer of 2011 with season over season
increases in total gross sales increases ran in from +10% to +49%.
Town Revenues
Sales Tax is segmented by business type (retail, lodging and food/beverage) and further broken
down geographically by Vail neighborhoods. Excluding out of town collections, all segments
combined showed a strong increase in overall summer sales tax revenue (+5.7%) following the
previous record breaking summer season's sales tax revenue, which had increased (+7.6%).
Specifically, lodging (+8.8%) and food and beverage (+7.2%) tax collections each saw a higher
year over year increase than retail sales (+5.3%). When segmented by neighborhood, Vail Village
experienced larger increases overall (+9.0%) compared to Lionshead (+6.3%) and
Cascade/Sandstone/East & West Vail (+3.7%). A study conducted by DestiMetrics shows that the
average of taxable sales at comparable ski towns was also up season -over -season although with
slightly larger increases in both lodging sales (+11.8%) and total taxable sales (+8.6%) based on
data as of the end of September.
Other Tax Collections by the Town of Vail include construction use tax, property tax and real estate
transfer tax and are reported on a calendar -year basis. As a result, these taxes do not correlate with
the seasonal indicators above.
Attachment: Vail Economic Indicators T2Y%/201 6
DestiMetric&L.
TOWN OF VA ! t Resort Yr to llgence.
GrowthBusiness
Business Growth is based on broader county and national indicators, many of which are tracked on an
annual basis, lag significantly and have just been updated for the 2014 calendar year. While not as
current and telling of the current market conditions, the Business Growth indicators show a steadying
economy as evidenced by the total 2014 amount of banking deposits (USD) increased from 2013
(+8.6%).
Macro Economics
The broader economic conditions have a significant impact on determining consumers' discretionary
spending and leisure habits, which in turn significantly impact Vail's economic performance. Though
there are global challenges, nationally and regionally, economic conditions have been favorable these
past several years and a positive influence in summer 2015, which was not impacted by what we now
know to be more recent economic domestic and global volatility. Among positive anomalies is a
dramatic and ongoing drop in Oil prices, while the strength of the US dollar may be creating both
consumer and travel disruptions. (1) Consumer Confidence has spent the past six months above or
around the emotionally significant 100 -point mark. As in prior reports, confidence is being driven
primarily by job creation and other stable factors of the employment market. However, though
earnings are increasing at a rate relative to inflation, they have lagged for most of the past five years,
impacting discretionary income and perhaps being reflected in some signs of a rate -tolerance ceiling in
the lodging industry. (2) Job Creation & Unemployment continue to be the strongest part of the
economic / consumer engine. Employers added an average of 223,000 jobs during summer 2015,
down moderately from the prior six months, but continuing a record 63 -month streak of job creation,
during which an average of 201,000 jobs have been added per month. Earnings continue to be a
problem for the working consumer and employers are only now beginning to increase wages
commensurate to, or higher than, the inflation rate. (3) Wall Street and other domestic financial
markets have shown their vulnerability in recent months, and the end of summer 2015 included a
dramatic -9.6 percent / -1,800-point adjustment in August and September from which they have yet to
recover. Driven by concerns about global marketplaces, particularly China, this is the first real check
in financial markets in 36 months and has triggered some changes in consumer spending on higher -
end purchases, something also being reflected in mountain town lodging data. (4) Foreign
Exchange Rates have increased dramatically for visitors wishing to travel to the US from other
countries as the US dollar is proving the dominant global currency. During summer 2015, the
Canadian dollar was trading 19 percent lower against the US dollar than in summer 2014, while the
Euro was trading 17 percent lower. When calculated with increased year over year lodging rates, the
impact on foreign travelers to US destinations is anecdotally significant, while domestic markets can
also expect some customer bleed abroad as international travel becomes more accessible to a
broader group of Americans. The exchange rate anomalies being experienced in Canada and the
Eurozone are also evident in Mexico and Central / South America, where double-digit declines in
currencies versus the US dollar are negatively impacting travel trade. The emergence of the Zica
virus centered in this region is likely to have further negative impact on economies of the region.
(5) Gross Domestic Product for the summer crosses to financial quarters, and increased by 3.9
percent in Q2 2015 and 2.0 percent in Q3 2015. Both of these increases were in line with
expectations, including the slowing in Q3. Strong job creation, robust financial markets and
increasingly productive manufacturing and construction sectors all contributed to the gains. Of note is
the immediate decline in Q4 2015 to 0.7 percent, though this was also in-line with expectations. (5)
Conclusion: During Summer 2015, the economics that impact discretionary spending, have softened
slightly and tilted to a slightly more cautionary tone. Though the domestic economy is sound, the US
relationship to global markets is overpowering, resulting in a currency disparity making domestic
markets unappealing to foreign investors (i.e. — international travelers) and at the same time enticing
domestic travelers to take advantage of opportunities abroad. The previously -cited `travel export
deficit' is now clearly evident in visitation from outside the US and foreign markets are consistently
reporting increases in visitation by US travelers, creating a gap in our customer base that may be
creating some of the challenges now evident in the mountain travel industry at peak price and
occupancy points.
This foundational data set and summary will be further updated and expanded upon twice annually, taking its place among
the tools available to better inform the Town staff, its various committees and the public it serves.
*4 RA�
Ralf Garrison
Director, DestiMetrics LLC
Attachment: Vail Economic Indicators T2Y%/201 6
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2/16/2016
2/16/2016
TOWN OF
Memorandum
To: Vail Town Council
From: Community Development Department
Date: February 16, 2016
Subject: Rocky Mountain Climate Organization — Local Resilience Project Phase II and Colorado
Communities for Climate Action
BACKGROUND
For the past several years the Rocky Mountain Climate Organization (RMCO), a 501(c)(3), has
been working to communicate climate challenges in Colorado and the Interior West with
partners from governmental, private, and non-profit sectors with the goal of facilitating coalitions
to reduce greenhouse gas emissions. See http://rockymountainclimate.org for more
information. The Town of Vail has supported RMCO in staff time and funding from $1 K to $2K
annually over the past seven years. RMCO has produced several reports, testimonies on State
Climate Action Plans and policy, and formed the Colorado Climate Network (CCN), where the
Town of Vail has served on the steering committee for the past three plus years. RMCO has
also recently completed Phase I of the Local Resilience Project (LRP), of which the town was a
part, and is now planning for Phase II. Finally, as a result of the needs identified by the CCN,
the Colorado Communities for Climate Action (CCCA) will soon be launched.
COLORADO CLIMATE NETWORK AND THE LOCAL RESILIENCE PROJECT
The LRP (Attachment A) led by the CCN was a stakeholder process that assessed climate -
change -related risks, including wildfires, heat waves, public health, extreme weather, and
adverse effects on forests and other ecosystems. The resulting report is a call for action for local
governments to take action in their own communities to improve resilience and may be
accessed here: http://www.coclimatenetwork.org/resiIience2.htm
The second phase of the LRP is funded in part by the Energy Foundation and includes
engagement with the local governments and other organizations to leverage the 2015 report to
bring about new climate change actions and leadership by elected officials, key local
constituencies (business community), and key statewide decision makers.
COLORADO COMMUNITIES FOR CLIMATE ACTION
Through the work of the CCN and the LRP participating communities recognized a need for
more action on climate policy at the state and federal level to enable local communities to
advance their own climate goals and programs. The new Colorado Communities for Climate
Action (Attachment B) will be Colorado's first "consortium to represent municipalities and
counties in advocating state and federal actions providing the authorities, tools, and policy
frameworks" to reduce greenhouse gas emissions. The group will be managed by RMCO and a
steering committee of member jurisdiction and is currently supported by Eagle, Boulder, Pitkin,
and San Miguel Counties, Aspen, Fort Collins, Boulder, and others. Membership dues are $10K
as Core members and $5K as Base members. This funding would require a supplemental
budget line item and would be in addition to annual 1 K dues to the RMCO which has historically
been funded from the Environmental Sustainability (RETT) budget.
2/16/2016
Budget Summary
Organizers have stated that the budget is not yet finalized, however indicated that the steering
committee will review and approve a budget for 2016 at a February 26, 2016 meeting. The dues
of current members will produce a budget of $95K this year, increasing in 2017 as Fort Collins
and others increase their membership levels.
Nearly half of the initial $95K budget will go to one or more advocacy firms for
representation in the General Assembly, PUC, and state regulatory bodies, to be
hired April -May 2016.
The remaining balance will go to RMCO for convening meetings, administering the
CCCA and steering committee, overseeing advocacy firm(s), supporting members in
reaching decisions, and providing policy research, especially on what other states
are doing.
RMCO anticipates additional communities signing on and will hire a new full or part-
time position for support.
IV. ATTACHMENTS
A. Local Resilience Project Description
B. Colorado Communities for Climate Action Prospectus
Town of Vail
Page 2
2/16/2016
Local Resilience Project
A Colorado Climate Network Project
A Proposal by the Rocky Mountain Climate Organization
September 2015
Excerpts from Application to Energy Foundation
Project Overview
This second phase of the Local Resilience Project (LRP), a Colorado Climate Network project of
the Rocky Mountain Climate Organization, includes engagement with the local governments
and other organizations that participated in the first phase of the project, plus additional local
governments, to leverage the April 2015 report that is the culmination of the project's first phase,
to bring about new climate change actions and leadership by elected officials, other key local
constituencies (such as the business community), and key statewide decision makers in
Colorado.
Anticipated Results
The anticipated results, or deliverables, of the project are:
1. Leverage the LRP report to educate local elected officials and other key local constituencies
(such as the business community) and key statewide decision makers about the impacts of
climate change through presentations to:
A. City councils, county commissions, and managers of local governments that had
representatives participate in developing the report. Goal: formal presentations to at least 10
of the 30 local governments participating in the project's first phase with an emphasis on
those participating local governments who have previously had less engagement on climate
issues and/or are particularly relevant to statewide decision makers, plus additional, informal
contacts.
B. City councils, county commissions, managers, and staff of local governments that did not
have representatives participate in the project's first phase. Goal: formal presentations to or
informal contacts with at least two new local governments. As possible, priority target
communities will be identified in part based on relevance to statewide decision makers.
D. Regional governmental bodies, such as councils of government and the Metro Mayors
Caucus. Goal: formal presentations to at least two such bodies.
E. Other influential organizations around the state, with priority given to key constituencies
including business (such as chambers of commerce) and agricultural, and others with the
greatest relevance to statewide decision makers. Goal: formal presentations to at least five
such bodies.
The above outreach efforts and presentations will be a combination of direct efforts by RMCO,
especially with respect to items A—C, and of local government climate champions (see below),
indirectly arranged and supported by RMCO, especially with respect to items D and E.
2/16/2016
2. Undertake and support efforts to obtain media coverage of the LRP report. Support local
climate champions (see 4.C. below) in getting media coverage. Goal: At least two op-ed
columns published that have been authored by participants of the report and three—four
additional press mentions of the report or findings across the state.
3. Arrange briefings for Senator Gardner and staff and for Sen. Bennet on the LRP first phase
report. Engage 1-2 local elected officials or report participants to participate in these meetings.
4. A. Continually engage with the 78 individual participants in the first phase of Local Resilience
Project to inform and support them and promote collaboration among them as leaders in their
own local governments, in their communities, and across the state in building broad awareness
of the report and the case it makes for climate preparedness actions, bringing about local
actions consistent with the report, and building public support for those actions. Help these
leaders become spokespeople and champions.
B. Promote and organize public speaking and other engagements and additional public actions
by local climate champions, and provide background information, talking points, draft
statements and op-ed columns, and other messaging materials to help them serve as visible,
effective spokespeople and leaders in advocating for climate action in their communities, across
Colorado, and nationally. Goal: At least six statements by the local champions in governmental
proceedings or other public speaking, and at least six instances of press coverage of
statements by the local champions.
C. Establish ongoing, informal relationships with local climate champions, beginning with local
government elected officials who were individual participants in the LRP first phase, who have
particular potential to be visible and effective local climate champions, are willing to take on
such roles, and will accept RMCO support in doing so. Goal: Relationships with at least 8-10
local climate champions out of the 14 local elected official who were LRP first -phase
participants:
Joe Gierlach, Mayor, Nederland
Rachel Richards, Pitkin County
Commissioner
Dennis Coombs, Mayor, Longmont
Anita Seitz, City Council, Westminster
Sonja Macys, City Council, Steamboat
Springs
Debbie Ortega, City Council, Denver
Karen Weitkunat, [now former] Mayor,
Fort Collins
Dick White, City Council, Durango
Elaine Fischer, San Miguel County
Commissioner,
Allyn Harvey, Town Trustee,
Carbondale
Elise Jones, Boulder County
Commissioner
Joan May, San Miguel County
Commissioner
Margaret Rogers, Town Council, Vail
Louis Skowyra, Mayor Pro Tem, Dillon
D. Establish similar relationships with other local climate champions from among local
government elected officials who were not participants in the LRP first phase. Goal:
Relationships with at least three such other local climate champions.
Timeline
All of the anticipated results are expected to be achieved within nine months of RMCO receiving
the requested grant.
2
2/16/2016
Supplemental Information on Outreach Priorities
In response to our application, the Energy Foundation asked us to specifically identify our
priorities for outreach, for both local governments and organizations. The following is an excerpt
of what we wrote.
Local governments
To specifically identify those local governments for priority targeted outreach, we have allocated
them to four working categories.
1. Those local governments which already engaged on climate preparedness within their
communities and are already regularly willing to engage with statewide decision makers on
climate issues. For these three—Boulder County, the City of Boulder, and the City of Aspen—
any presentations RMCO makes on the LRP project would be with other funds, not EF grant
funds. [Note: Kelly Nordini was explicit that EF funds not be spent on reaching out to local
governments that are already climate leaders, and we wanted to keep this list small.]
2. The second category is of those local governments that, despite being represented in the
LRP phase one, are not realistically likely over the next year to take any actions that would
influence statewide decision makers. For these three—EI Paso and Douglas counties and
Colorado Springs—no targeted outreach efforts are contemplated in the grant period.
3. Of the remaining local governments, 16 would be highest priorities for targeted outreach
through the requested grant. In order of population size, they are Denver, Jefferson County,
Larimer County, Pueblo County, Lakewood, Fort Collins, Arvada, Westminster, Longmont,
Broomfield, Eagle County, Golden, Durango, Steamboat Springs, Estes Park, and Vail. They
are assigned highest priority because they are the local governments likely to have the greatest
direct impact with statewide decision makers, and also because they are otherwise important in
advancing climate action in Colorado, such as by helping to bring their neighboring local
governments to action.
4. The lower priority local governments for targeted outreach are (again by size) Pitkin County,
San Miguel County, Carbondale, Breckenridge, Frisco, Telluride, Nederland, and Dillon.
One caveat: RMCO will do this work on behalf of and in the name of the Colorado Climate
Network, and its policies and priorities are set by a steering committee comprised of
representatives of its members. The prioritization outlined here has not been reviewed or
adopted by the steering committee in this level of detail.
Organizations
With respect to influential organizations, we cannot now specifically identify the individual
organizations that we will target for presentations. We will target those with the greatest
relevance for statewide decision makers. Identifying the organizations is work to be done with
the grant funds, and in consultation with the local climate champions will often be the ones to
personally make these presentations.
3
2/16/2016
Colorado Communities for Climate Action
February 2016
Colorado communities with climate -protection goals are grappling with the reality that local
actions alone will not achieve them. Other communities recognize that local governments
need a better framework of state and federal climate policies to enable effective local climate
actions. A new coalition, Colorado Communities for Climate Action, offers an opportunity
for local governments to join forces on climate policy and work for state and federal actions
supporting and complementing local climate -protection actions.
The coalition is this state's first consortium to represent municipalities and counties in
advocating state and federal actions providing the authorities, tools, and policy frameworks
Colorado communities need to reduce heat -trapping emissions enough to meet local goals and
help stabilize our climate.
Benefits of the Coalition
Collaboration
Working together through Colorado
Communities for Climate Action, local
governments can influence state and
federal actions more than individual
jurisdictions can alone. The coalition will
work for strong collaboration between
state and local governments, maximizing
the return on local efforts.
Cost -Effectiveness
Tight budgets and other priorities limit
what individual local governments can
do in state and federal advocacy. Pooling
resources is the most cost-effective way
to get the professional services needed
to be effective on climate matters before
the Colorado General Assembly, the
Public Utilities Commission, and other
governmental bodies.
Local Support
The coalition will offer information on
grants and other assistance, provide
networking opportunities, and produce
messaging materials in support of
coalition priorities.
Initial Policy Priorities
In 2016, Colorado Communities
for Climate Action will establish an
influential presence in shaping climate
policy and set the stage for coalition
initiatives in 2017 and beyond.
By unanimous consent, coalition
members will identify several initial
priorities, which could include:
• Supporting in the General Assembly
pro -climate bills and opposing bills
undercutting state or local climate
authority. The coalition will retain
a lobbying firm in 2016, as soon as
resources allow.
• Advocating an effective state plan to
comply with the federal Clean Power
Plan, and specific state actions to
implement the new Colorado Climate
Action Plan.
• Communicating with the Governor's
administration to urge more
aggressive state climate actions.
• Engaging in Public Utilities
Commission and other state agency
proceedings to represent local
interests in climate protection, energy
efficiency, and clean energy.
2/16/2016
Long -Term Priorities
By 2017, including in that year's legislative session, Colorado Communities for Climate Action
will develop and promote a comprehensive policy agenda. This will include taking the lead in
shaping and advocating the coalition's own legislative and other policy initiatives that support
and complement local climate actions.
Initial Coalition Members
The first local governments to have signed up as coalition members are Boulder County, the
City of Fort Collins, the City of Boulder, Eagle County, Pitkin County, and San Miguel County.
Other jurisdictions are expected to soon join the coalition.
Budget and Dues
Coalition members pay annual dues to provide the resources for effective coalition operations,
including representation by professional advocacy consultants in the General Assembly and
before the Public Utilities Commission. For determining dues amounts, local governments
are divided into three size categories based on population. Within each category, local
governments have a choice of two dues amounts, reflecting their abilities to contribute this
year to maximizing the coalition's effectiveness.
Initial Coalition Annual Dues
Population of
Jurisdiction
Type of Membership
Core
Base
Over 100,000
$30,000
$15,000
50,000 to 100,000
$20,000
$10,000
Under 50,000
$10,000
$5,000
Coalition Management
Colorado Communities for Climate Action is guided by a steering committee comprised of
representatives from member jurisdictions. A unanimous vote is required to set policy goals.
The Rocky Mountain Climate Organization, a 501(c)(3) nonprofit with a long track record of
working for and with local governments, administers the coalition for its members. RMCO will
coordinate meetings of and support decision-making by coalition members, manage contracts
for legislative and regulatory representation, provide policy research, and develop messaging
materials.
For more information on the Coalition,
contact Tom Easley at 303-593-0853
or easley@rockymountainclimate.org.
2/16/2016
Vail Economic Advisory Council (VEAC)
February 9, 2016
MEETING MINUTES
VEAC Members Present:
Matt Ivy, Rayla Kundolf, Jim Kellen, Rob Levine, Michael Kurz, Laurie Mullen, Kim Newbury
Rediker, Alison Wadey, Chris Romer, Tara Picklo, Sarah Franke, Mike Ortiz, Bob Ford, Nick
Brinkman
Town of Vail Staff Present:
Stan Zemler - Town Manager, Kelli McDonald - Economic Development Manager, Laura
Waniuk — Event Liaison, Kathleen Halloran - Finance Director, George Ruther — Director
Community Development, Alan Nazarro — Housing Manager
Others Present:
Jeremy Reitman — Vail Valley Partnership
Affordable Housing Update — George Ruther and Alan Nazzaro
Please see employee housing presentation for details.
The strategy is to house at least 30% of Vail's workforce within the Town of Vail. They are
currently at about 7400 units. There are "catch up" and "keep up" initiatives. Vail Town
Council is reviewing current restrictions and ordinances to determine if changes are needed
to boost EHU production.
Kurz and Kundolf both mentioned that it would be helpful to have a guidebook to explain how
to walk through the housing process for people who are interested in purchasing or leasing.
LeVine asked about land swap with Forest Service. It's being investigated right now,
particularly regarding Dowd Junction.
Chamonix project survey responses will help create a buyer identity and inform what is
needed to be built; units will include duplexes, townhomes and single family units. The first
phase of construction will start in April. Construction will probably be completed in a phased
approach.
VCBA Merger Update, Alison Wadey and Sarah Franke
The Lionshead Merchant Association merged with the VCBA effective January 1. There will
be funds set aside to continue the LHMA promotion and marketing that have been previously
committed. The dues structure has changed and made it simpler. They changed the
membership year from November when ski season starts. Concerns by LHMA were
addressed by the VCBA, such as event sponsors. They are updating their website to reflect
merging of organizations.
VEAC Meeting — November 10, 2015 Page 1 of 2
2/16/2016
2016 Event Calendar, Laura Waniuk
Please see presentation. New events and 2015 event survey results were presented.
There were 25 events surveyed in 2015 and there will be 35 events surveyed in 2016.
Financial Report
Upon receipt of all sales tax returns, December collections are estimated to be up 2.9%
compared to budget and up 1.9% from the prior year. RETT collections through December
28, total $6,042.641 down 11.8% from this time last year. Across all funds year-to-date
revenue of $62.8 million is up 4.7% from budget and 7.3% from last year.
Town Manager Report
There have been cars parked on the Frontage Road 16 times. We are allowed 30 days on
the Frontage Road for winter from CDOT.
The Cascade has sold; the indoor tennis courts will be removed and be replaced by 81
parking spaces.
Citizen Input
None
Other Business
Next Meeting
Tuesday, March 8, 8:00 a.m., Antlers Lodge
VEAC Meeting — November 10, 2015 Page 2 of 2
2/16/2016
TOWN OF VAI L
Commission on ')RAFT
Special Events
COMMISSION ON SPECIAL EVENTS MEETING
Vail Town Council Chambers
Wednesday, February 3, 2016 @ 8:30am
CSE Members Present: Mark Christie
Barry Davis
Mark Gordon
Kim Newbury Rediker — arrived @ 9:20am
Shenna Richardson
Marco Valenti
Alison Wadey — arrived @ 8:40am
Town of Vail Staff Present: Sybill Navas, CSE Coordinator
Kelli McDonald, Economic Development Manager
Laura Waniuk, Event Liaison
Others Present: Brooke Skjonsby, Vail Resorts
Debbie Frickey, Vladimir Jones
Meredith Vaughan, Vladimir Jones
Corinne Hara, Vail Centre
Todd Wallis, Vail Centre
Liz Campbell, Betty Ford Gardens
Missy Johnson, Highline
Sondra Perrig, VVP
Angela Mueller, Holidaze
Chris Cares, RRC Associates
August Wittenberg, Say No More Productions
AGENDA:
Meeting materials can be accessed after January 29th at the following link:
httD://65.38.144.10/WebLink8/0/fol/346295/Row1.asgx
CSE Acting Chair, Barry Davis, called the meeting to order at 8:35 am
Swearing- in of newly appointed and/or reappointed CSE members for terms
ending December 31, 2017. Patty McKenny, Vail Town Clerk.
Shenna Richardson and Mark Christie were sworn in. Newbury-Rediker had not yet
arrived.
CSE Minutes February 3, 2016 Page 1 of 4
2/16/2016
Administrative Items
a. Election of Chair and Vice -Chair of the CSE.
Motion to nominate Barry Davis to remain the CSE Chair
M/S/P: Gordon/Christie/Unanimous 4-0 Wadey and Rediker had not yet
arrived.
Motion to nominate Mark Gordon to remain the CSE Vice -Chair
M/S/P: Davis/Richardson/Unanimous 4-0 Wadey and Rediker had not yet
arrived.
b. Approval of the Minutes of the CSE Meeting on December 2, 2015
➢ Motion to approve the minutes of the CSE Meeting, December 2, 2015 as
presented.
M/S/P: Gordon/Christie/Unanimous
Rediker had not yet arrived.
The motion passed 4-0 Wadey and
c. CSE Deadlines and Meeting Reminders:
• Updated Meeting Schedule for 2016: CSE, VLMDAC and VEAC- noted as in
packets
• End of year 2015 Allocations/budget status was reviewed. Navas noted that
recaps had not been received from the Vail Valor Races and the National
Repertory Orchestra. Given the size of the contribution to these two events,
and that no funding request was submitted for 2016 from the Vail Valor Races
organizers, the CSE agreed by consensus to relieve the requirement to
present a 2015 recap.
Brooke Skjonsby: Strategy discussion with respect to optimizing special event
opportunities and development
Please see presentation for full detail - review of overall strategy of Vail Resorts for
their events in the 2015-16 ski season. Vail Resorts is introducing two new events in
2016, Skadi, a ski weekend designed for women, and CarniVail, a return of the Vail -
style Mardi-gras celebration. Davis asked how Skjonsby sees the Skadi event
growing and she said double or triple attendance for 2016. CarniVail should bring
people into town to stay past the weekend and up until the parade on Tuesday. Both
events were planned with a goal of bringing in additional destination guests during
off-peak periods.
Review of the response from the Town Council regarding their request to look
into more activation possibilities on closing weekend, and their willingness to
contribute additional funding to create more vitality in light of the "no concert"
scheduled. Expressing concerns regarding the early closing date and a need to
promote a strong closing week for the restaurants, lodges and retail establishments,
and lack of a strong celebration of the ski season for the community, the council
voted to move forward with 3 activations:
CSE Minutes
February 3, 2016
Page 2 of 4
2/16/2016
1) Add one concert at Solaris back into event on Friday night
2) Vail Film Festival enhancements TBD. Council felt that $30,000 was too much to
invest in the proposed programming and asked what they might be able to do for
less money and or in collaboration with Highline to utilize the concert stage for film
showings.
3) Retail/Restaurant Promotions
Next steps are for the staff to get more information from event producers and report
back to council in 2 weeks. McDonald said that Vail Resorts would support the
activations under the "Spring Back to Vail" brand umbrella; this does not include the
Vail Film Festival. Highline mentioned that they have to put the stage up in Solaris
and they would be willing to put a screen up and they could share it with the Film
Festival. Gordon said that this is an opportunity for the film festival to shine.
Event Recaps:
Torch Awards- Corrine Hara for Vail Centre
See recap presentation and video link for more information. Hara said that
they had 150 attendees at the Awards, there were 5 winners.
Event Liaison Marketing Update- this item was moved up in the agenda since
Mueller had not yet arrived.
Please see meeting materials for complete presentation.
Newbury-Rediker arrived at 9:20am and was sworn in by Vail Town Clerk, Patty
McKenny.
Vail Holidaze Recap
Mueller said that the lantern workshops were packed and were a huge
success. The feedback was that the fireworks might have been too long, they
were 11 minutes, but may have felt longer because it was so cold outside. At
midnight there were 2 minutes of fireworks. Ice sculptures brought good
crowds during Noel Night too. They went through 1500 cookies for the cookie
decorating. The skating show went well. One of the weaknesses was the
weak sound at the Christmas Tree Lighting- they will improve on that for
2016. A highlight was that all of Vail's living former mayors came back and
stood on the podium with current mayor, Dave Chapin. Christie asked about
the strolling carolers, and they were there on Saturday and Sunday night.
Wadey asked for a list of businesses who were involved in Noel Night and the
VCBA offered to help for 2016 promotions.
Motion to approve the final funding distribution for Vail Holidaze.
M/S/P: Newbury-Rediker/Christie/Unanimous The motion passed 7-0
CSE Minutes February 3, 2016 Page 3 of 4
2/16/2016
RRC -Chris Cares: Final consolidated report of results of the 2015 survey
program.
Please see meeting materials for complete presentation. Review of survey tactics,
results, methods, economic impact and overall strategy. Newbury-Rediker
suggested offering a prize to increase survey participation. McDonald stated that she
would investigate the option to offer a trip back to Vail.
Cares said that they typically employ 1-4 event surveyors for each event, it depends
on if the event is one or more days. Gordon asked about changing the color of the
NPS score to indicate the type of survey methodology. McDonald suggested
capturing weather as a data point as well. McDonald also asked if the comments
that were received could be provided to the CSE so they could understand the NPS
better. Cares stated that Vail America Days is a very difficult event to survey.
2016 Event Survey Review and approve final plan for 2016 independent event
survey program contracted by the CSE.
Included in the above presentation and discussion.
Final 2016 CSE Budget and Allocations Overview
Please see documentation. Navas noted that nearly 100% of all funding agreements
have been signed and returned and payments will begin to be released on Friday.
New Business and Community Input: There was none.
➢ Motion to Adjourn at 10:33am
M/S/P: Newbury-Rediker/Christie/Unanimous The motion passed 7-0
Next CSE Meeting:
Wednesday, March 2, 2016 - Vail Town Council Chambers
CSE Minutes February 3, 2016 Page 4 of 4
2/16/2016
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: February 16, 2016
ITEM/TOPIC: Matters from Mayor, Council and Committee Reports
2/16/2016
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: February 16, 2016
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal
advice on specific legal questions; and to determine positions, develop a strategy and instruct
negotiators, Regarding: Employee Housing
PRESENTER(S): Matt Mire, Town Attorney
2/16/2016
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: February 16, 2016
ITEM/TOPIC: Adjournment (4:00 p.m.)
NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE
APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE)
THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT
APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, MARCH 1, 2016 IN THE VAIL TOWN
COUNCIL CHAMBERS.
Ongoing agenda items
DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive
Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min.
Proposed / Future Agenda Items
Chamonix Housing Project - 3/1
DRB & PEC Board Interviews and Appointments - 3/1
Restore the Gore Strategic Action Plan - 3/1 & 3/15
Annual Community Meeting - 3/8
AIPP Board Interviews and Appointments - 3/15
Non resident Fire Services Agreements - 3/15
Follow up with Draft Agreement for Vail Commons Association Request - TBD
Review Matrix on Multi -Use Facilities - TBD
Vail Municipal Building Remodel Update - TBD
Cleanup Title 12, zoning amendments- TBD
Vail Trails Update - TBD
Environmental Strategic Plan Update - TBD
Eagle County School District Meeting w/ Board - TBD
Ford Park Leases - TBD
Peer City Visit to Aspen - TBD
Open Lands Strategic Plan - TBD
Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD
VRD Agreement for Skate Park - TBD
2/16/2016