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HomeMy WebLinkAbout2016-03-01 Agenda and Supporting Documentation Town Council Afternoon MeetingVAIL TOWN COUNCIL REGULAR MEETING AFTERNOON AGENDA TOWN OF4� 0i VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 2:30 P.M., MARCH 1, 2016 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. ITEM/TOPIC: PEC/DRB Update (5 min.) PRESENTER(S): Chris Neubecker, Planning Manager 2. ITEM/TOPIC: CDOT 1-70 Projects Overview (10 min.) PRESENTER(S): Karen Berdoulay, CDOT Region 3 Resident Engineer BACKGROUND: Introduction to Karen Berdoulay, CDOT Region 3 Resident Engineer, and an update regarding the upcoming 2016 CDOT 1-70 Projects in Eagle County, Region 3. 3. ITEM/TOPIC: Interviews for Design Review Board (DRB) (30 min. ) PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: There is no action requested at this time. Board appointments will be made at the evening meeting. BACKGROUND: The terms for both PEC and DRB members finishes at the end of March. There are four vacancies on the PEC and three vacancies on the DRB. Interviews will be conducted during the afternoon meeting for those interested in serving on the DRB. The PEC interviews will be scheduled for March 15; the town received three letters of interest and will continue advertising for this vacancy -- see memo for more information about the applicants. 4. ITEM/TOPIC: Rocky Mountain Climate Organization Follow Up A presentation and Q & A provided by Rocky Mountain Climate Organization (RMCO) on the Local Resilience Project, as well as the newly formed Colorado Communities for Climate Action. (20 min. ) PRESENTER(S): Stephen Saunders, President, Tom Easley, Director of Programs ACTION REQUESTED OF COUNCIL: Staff requests the Vail Town Council participate in the discussion and ask any pertinent questions of RMCO BACKGROUND: At the February 2nd Town Council work session staff provided 3/1/2016 an information update on the latest efforts of RMCO to advance climate policy and action on the local, state, and federal levels. Further details on scope and budget were requested. President Stephen Saunders and Director of Programs Tom Easley will provide an opportunity for Council members to clarify details of municipality involvement. STAFF RECOMMENDATION: There is no staff recommendation at this time. 5. ITEM/TOPIC: Booth Creek Park —Design Development Submittals Presentation of the design development level detail of park layout, buildings and playground, as submitted for Planning and Environmental Commission and Design Review Board approval on Council's behalf; update Council on anticipated cost of the project; and update the Council on the anticipated schedule for the project. (30 min.) PRESENTER(S): Todd Oppenheimer, Capital Project Manager/Landscape Architect ACTION REQUESTED OF COUNCIL: Staff requests the Council to review and accept the design development level drawings as submitted or provide direction regarding any final modifications desired. BACKGROUND: This presentation is the culmination of a 2 year public process initiated in January 2014 to prepare for the redevelopment of Booth Creek Park. The process has included multiple public meetings, email communications, presentation of multiple design options and Council discussions. Most recently, Council has discussed the Booth Creek Park Redevelopment project on October 6, 2015 where the design consultant contract was awarded to Design Workshop, Aspen, CO. Prior to that date, on August 4, 2015, Council approved the Final Design Concept for Booth Creek Park. An image of the Final Design Concept for Booth Creek Park is included in the attached presentation. STAFF RECOMMENDATION: Staff recommends the Council accept the design development drawings for the Booth Creek Park Redevelopment project and direct staff to proceed through the PEC and DRB approval process. 6. ITEM/TOPIC: Information Update: 1) Vail Business Review December 2015 2) Sales Tax January 2016 3) Revenue Highlights 4) Proposed Donovan Park Picnic Shelter Memorandum (5 min.) 7. ITEM/TOPIC: Matters from Mayor, Council and Committee Reports (10 min.) 8. ITEM/TOPIC: Adjournment ( 4:20 p.m.) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, MARCH 15, 2016 IN THE VAIL TOWN COUNCIL CHAMBERS. 3/1/2016 Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Proposed / Future Agenda Items Annual Community Meeting at Donovan Pavilion - 3/8 Ethics, Liability and Best Practices presented by CIRSA - 3/15 PEC & AIPP Board Interviews and Appointments - 3/15 Review 2016 Summer Managed Parking Program for Ford Park - 3/15 Review Ford Park Artwork to be placed at park entries - 3/15 RETT Fund Update - 3/15 Town of Vail map application update - 3/15 Drone Legislation - 3/15 Restore the Gore Strategic Action Plan - 3/15 Transportation Ordinance Revisions - 4/5 Budget Supplemental Ordinance - 4/5 & 4/19 Investment Report Update - 4/5 Non resident Fire Services Agreements - April US Open Burton Recap - 5/3 Meeting with VLMD to review 2016 Marketing Plan and Creative - May Comcast Update - TBD Review "Fee In Lieu" amounts related to Employee Housing Exchange Program - TBD Follow up with Draft Agreement for Vail Commons Association Request - TBD Policy related to "Body Worn Cameras" - TBD Review Matrix on Multi -Use Facilities - TBD Vail Municipal Building Remodel Update - TBD Cleanup Title 12, zoning amendments- TBD Vail Trails Update - TBD Environmental Strategic Plan Update - TBD Eagle County School District Meeting w/ Board - TBD Ford Park Leases - TBD Peer City Visit to Aspen - TBD Open Lands Strategic Plan - TBD Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD VRD Agreement for Skate Park - TBD Please call (970) 479-2136 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. 3/1/2016 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 1, 2016 ITEM/TOPIC: PEC/DRB Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: February 17, 2016 DRB Meeting Results February 22, 2016 PEC Meeting Results 3/1/2016 rowN of va MEMBERS PRESENT Peter Cope Doug Cahill Bill Pierce Rollie Kjesbo DESIGN REVIEW BOARD AGENDA PUBLIC MEETING February 17, 2016 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS ABSENT Andy Forstl PROJECT ORIENTATION 2:OOpm SITE VISITS Galvin Residence: 303 Gore Creek Drive Units 9 & 10 Fischer Residence: 2636 Davos Trail MAIN AGENDA 3:OOpm Galvin Residence DRB160010 Jonathan Final review of New Construction (Single Family Residence) 303 Gore Creek Drive Units 9 & 10/Lot 9 & 10, Block 5, Vail Village Filing 1 Applicant: Christopher Galvin, represented by Ryan Wolffe ACTION: Tabled to March 2, 2016 MOTION: Kjesbo SECOND: Cahill VOTE: 4-0-0 2. McDonald's Corp DRB160013 Jonathan Final review of an addition 2171 North Frontage Road West/Lot 2B, Vail Das Schone Filing 3 Applicant: McDonald's Corp, represented by Mauriello Planning Group ACTION: Approve with Conditions MOTION: Kjesbo SECOND: Cahill VOTE: 4-0-0 CONDITION(S): 1. At time of building permit submittal, the applicant shall show adequate water quality measures to be reviewed and approved by the Department of Public Works. 2. This approval shall not be for any signage shown or referenced. All proposed signage shall require a separate review and approval per the Vail Town Code. 3. Prior to building permit submittal, the applicant shall provide staff for review and approval a light fixture that meets the requirements of the Vail Town Code and does not have a light source directly visible to pedestrians. 3. Fischer Residence DRB160030 Final review of a residential exterior remodel & addition 2636 Davos Trail/Lot 2, Block C, Vail Ridge Subdivision Applicant: Paula & Randy Fischer ACTION: Table to March 2, 2016 MOTION: Kjesbo SECOND: Cahill Page 1 VOTE: 4-0-0 Brian 3/1/2016 STAFF APPROVALS GGG LLC DRB160017 Matt Final review of an exterior alteration (lighting) 12 Vail Road Unit C5/Lot N & O, Block 5D, Vail Village Filing 1 Applicant: GGG LLC, represented by Joie DeGraff Creekside Commercial Building LLC —White Buffalo DRB160018 Jonathan Final review of an exterior alteration (sign) 223 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1 Applicant: Creekside Commercial Building LLC, represented by David Segerdahl 1550 Lions Ridge Loop LLC DRB160019 Matt Final review of an exterior alteration (windows/roof) 1550 Lions Ridge Loop/Lot 21, Dauphinais-Moseley Filing 1 Applicant: 1550 Lions Ridge Loop LLC, represented by Saundra Spaeh Architect PC Wall St. Retail LLC DRB160020 Final review of an exterior alteration (sign) 225 Wall St. Retail LLC/Lot B & C, Block 5C, Vail Village Filing 1 Applicant: Wall St. Retail LLC, represented by Hugh Paine Kellerman Residence OTC16-0002 Final review of an exterior alteration (windows) 3971 Bighorn Road Unit 7F/Pitkin Creek Park Phase III Applicant: Anne Kellerman represented by WLM Building SRZ Properties LLC DRB160016 Final review of an exterior alteration (windows) 82 West Meadow Drive Unit B/Lot 1, Vail Village Filing 2 Applicant: SRZ Properties LLC, represented by Billy Iverson ADI Partners Ltd. DRB160021 Final review of an addition (GRFA) 1660 Sunburst Drive Unit 14/Lot 1, Sunburst Filing 3 Applicant: ADI Partners Ltd., represented by Jeff Lutz Builders Inc. Jonathan Brian Chris Fink Residence DRB160024 Brian Final review of an exterior alteration (doors) 714 Lionshead Place Unit 3D/Lot 4 & 7, Block 1, Vail Lionshead Filing 3 Applicant: David Fink, represented by Gies Architects Inc. The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Page 2 3/1/2016 PLANNING AND ENVIRONMENTAL COMMISSION TOWN OF VA L February 22, 2016, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 Call to Order Members Present: Brian Gillette, Ludwig Kurz, John Rediker, Webb Marti, John Ryan Lockman Members Absent: Kirk Hansen, Henry Pratt Site Visit: 1. Mill Creek Court Building - 302 Gore Creek Drive 2. A request for review of a Minor Exterior Alteration, pursuant to Section 12-7B-7, Vail Town Code, to allow for the addition of a new elevator, expansion of the 2nd and 3rd floor landings and revisions to exterior door(s) and window(s), located at 302 Gore Creek Drive (Mill Creek Court Condos)/Lot I, Block 5A, Vail Village Filing 5, and setting forth details in regard thereto. (PEC160004) Applicant: Mill Creek Court Building HOA, represented by Snowdon and Hopkins Architects Planner: Matt Panfil Action: Approval Motion: Kurz Second: Lockman Vote: 5-0-0 Conditions: Per staff report Staff confirmed that the HOA represents both commercial and residential uses. Craig Snowdon, Architect, answered questions from the Commission. Martin asked about recycling facilities on site. He asked about floor plans and asked if there is enough space for the landing areas for wheelchair access. Lockman asked about logistics of access to trash/recycling facilities on site. Rediker asked whether different options were explored to relocate trash/recycling facilities. No public comment. 3. A request for a recommendation to the Vail Town Council for a zoning text amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-2-2 of the Vail Town Code concerning the definition of Short Term Rental in order to define a short- term rental as a rental for a period of time not exceeding 30 days. This text amendment will ensure that Section 12-2-2 is consistent with Section 4-1-2 of the Vail Town Code (PEC160005) - 15 Min. Applicant: Town of Vail, represented by Matt Mire Planner: Brian Garner Action: Approval Motion: Kurz Second: Lockman Vote: 5-0-0 3/1/2016 Town Planner Garner stated that the intent of the text amendment is to harmonize the definition of short term rental within Town Code. Currently, within the business license section of Town Code, short term rental is defined as a period of time not exceeding thirty (30) days, while the zoning code currently defines short term rental as a period of time not exceeding thirty-one (31) days. This text amendment will change the zoning definition to match the thirty (30) day period. No questions for staff. No public comment. Gillette — Agree with staff Martin — Agree with staff, meets criteria Kurz — Agree with staff Lockman — Agree with staff Rediker — Has approval of town attorney and makes sense to make codes consistent 4. A request for review of a Conditional Use Permit pursuant to Section 12-8B-3 Conditional Uses, Vail Town Code, in accordance with the provisions of Section 12-16 Conditional Uses, Vail Town Code, to allow for the installation of parking in the Chalet Road right-of-way and the conversion of the existing tennis courts to pickle ball courts, located at 461 Vail Valley Drive, Tract F2, Vail Village Filing 5, and setting forth details in regard thereto. (PEC150037) - 45 Min. Applicant: Town of Vail, represented by Todd Oppenheimer Planner: Chris Neubecker Action: Approval Motion: Gillette Second: Lockman Vote: 5-0-0 Conditions: As noted in the staff report, with the following changes: 1. That the proposed sidewalk and patio pavement shall be constructed with permeable pavers or similar porous materials provided they remain ADA compliant. Also, that the Planning and Environmental Commission strongly recommends that the water quality improvement projects that are part of the Gore Creek Action Plan for this area be installed in conjunction with this project; and 2. Also, modify Condition No. 7 to state that if there is a demonstrable need to address noise problems, the conditional use permit shall be brought back to the PEC for review of the most appropriate sound mitigation features. Neubecker outlined the proposed changes since the last time the proposal came before the PEC. Among the changes, the overall footprint was reduced in size; the parking space length was reduced by one foot (1'). The creek setback is now 30' at the northeast and 26' at the southeast corner of the site. A bike rack, new restroom, additional landscaping and infiltration drain are proposed. The design of the restroom and landscaping will have to be reviewed by the Design Review Board (DRB). Part of the Gore Creek Action Plan includes a vault in Gore Creek Drive near the west end of the Texas Townhomes. There is funding for the water quality improvement, but the final design has not yet been reviewed. The number of pickleball courts will remain the same. Parking has been reduced to ten (10) parking spaces. Staff recommends approval and recognizes many improvements have been made to the plan, 3/1/2016 even though not all previous comments have been incorporated into the revised plans. Lockman asked for an update on the noise barrier. Neubecker stated that the recommendation is that it not be installed right away due to aesthetics, but only if a need is identified later. Lockman asked for the fence height, which Neubecker responded ten feet (10'), though lowering it has been discussed. The applicant, Todd Oppenheimer, Capital Projects Manager of the Department of Public Works, began by discussing the proposed changes to parking. The recommendation is to keep on-site parking, but they did remove two (2) parking spaces; there are now ten (10) instead of twelve (12). This allowed an increase in landscaping at the northwest corner of the site. This is a maintenance and repair project, the new courts will be built directly on top of the existing courts. In order to get additional setback from the creek, the parking spaces have been reduced to eighteen feet (18') in length, rather than nineteen feet (19'). The extra foot is required in Vail for snow storage. The walkway was reduced in width from five feet (5) to four feet (4'), but is still ADA compliant. The courts remain the same dimensions. Six inches (6") were removed on each side of the courts and the fence. This reduced 96% of the stream encroachment. There is now approximately 1,300 square feet of riparian zone restoration available. A single -stall unisex restroom will be added to the site. A combination drinking fountain / water bottle fill station will be adjacent to the restroom structure. Additional landscaping will be provided on the south side of the restroom structure and the western side of the courts. Trees will serve as screening on the north side of the courts. In regards to sound, the preference is to take a wait-and-see approach before installing sound barriers. At a previous Town Council meeting, measured decibel readings of 50-55 were recorded at pickleball courts, with a few brief three -second instances reaching 60 decibels. 70 decibels is the maximum allowed by the town. As a comparison, tennis noise readings are approximately 58 decibels. If complaints are received, sound will be measured again from multiple locations. Mr. Oppenheimer shared material samples of the sound barrier product. The product is supposed to cut out approximately 90% of sound in commercial and industrial applications. The product is solid in nature and would also block the wind and breeze in the courts. The sound barrier product, if installed, would have printed artwork on the exterior so that it would have more visual interest than just a solid black or green wall. PEC Questions Gillette — Infiltration drain along east end of courts daylights? Oppenheimer — Yes, the runoff from the courts soaks into the ground. Gillette — Still plan on draining across Chalet Road, will Chalet Road be repaved? Oppenheimer — Will be leaving the existing pavement. Gillette — We would require a private developer treat their runoff on-site. Can we treat the remainder of the runoff on site? Can we use pervious pavers in the snowmelt area? Oppenheimer — Pervious pavers have not been considered to this point. The Gore Creek Action Plan includes a bioswale treatment between the Texas Townhomes and other residential units, not a vault. That will be the treatment for stormwater in the area. Martin — Do we know the timing on that (water quality) project? Oppenheimer — Not yet. Martin — Can we do something to reduce impervious surface in the mean time? Oppenheimer — No, there still needs to be access for emergency vehicles. 3/1/2016 Lockman — Would the sound barrier need to be on all four sides to be effective? Oppenheimer — No, it would be placed on the north and west sides. The residences to the north are the closest to the courts. All Seasons residential units to the west are approximately 200' away. Residential units in Manor Vail are approximately 350' away. There is also a recreation building between the courts and the Manor Vail residential units. Lockman — What is the trigger or process for constructing the sound barrier? Oppenheimer — If complaints are received, more data would be collected and compared to ambient noise. Lockman — Will bathroom be open in the winter? Oppenheimer — No Kurz — This property is zoned outdoor recreation and constructing a sound barrier may be setting a precedent down the road that would obligate the town to construction of future sound barriers. Supported the project when first discussed by Council in the fall. Based on the minutes from the last meeting, he feels there has been positive progress towards meeting concerns. Ian011W 1",Iil- iii Dan Reynolds, attorney for Texas Townhomes, Vail Trails Chalets, All Seasons, and Vail Trails East. Thanked town for incorporating some of their comments, but clients still feel pickleball courts would be better located elsewhere. Is the proposed restroom building within approved budget for the project? Is the cost to repave Chalet Road and to install water treatment system also part of the budget? Where will the water lines be tied into? Who is responsible for maintaining restrooms? What happens if restrooms smell? Clients request a ten foot (10') tall fence with adequate sound barriers along north and west fence. Is the condition to install the fence one year from completion of the project or one year from approval? Suggest two years to allow for study of the noise. How soon after a complaint will the barrier be installed and what would be the process? Ask that the hours of operation, for the courts and the restroom, be specific rather than from dawn to dusk. Also, request increased landscaping around the courts. Ms. Margaret Rogers stated she was wondering why it was taking so long for PEC approval. Does not see serious problems based on what the Town Council had previously approved. This location already approved by Council, don't consider other locations. As the town usually does, it comes up with a better plan based on public input. She urged the PEC to approve this application. The argument regarding the location of the pickleball courts was already addressed and approved by the Town Council. The sound reduction barrier is a good idea, if there is reason for it. Sound studies were considered as part of the Town Council approval. It was clear that the decibel levels did not exceed Town Code. There is no demonstrated need for sound barriers and is a costly proposal. Ms. Rodgers asked if there are currently specific hours of operation. Mr. Oppenheimer responded in the negative, but said no programming occurs before 9AM. Ms. Rogers indicated that dawn to dusk is an appropriate timeframe. Mr. Jim Lamont stated that the Town Council's approval was regarding the budget, not the terms and conditions of the pickleball courts and parties would be able to argue specifics of the proposal at the PEC. Stream setback increase in conformance is a major step forward. In regards to the issue with the noise, they are looking for a win-win situation, and agreed that within one season the surrounding residents will know if the sound barrier is needed. Mr. Lamont feels that the noise regulations within the Town Code are intended for industrial noises, and continuous noises. If the sound is a problem, he feels that dawn to dusk hours of operation are too permissive, especially in the early morning and at dusk because these are quiet times for most residential neighborhoods. The Town Council noise study was a staged event and not real life conditions. In the summer, people will have their windows open and it should be studied how the noise will affect the interior of 3/1/2016 residences. Mr. Lamont would like a design that allows for residents and pickleball players to coexist. In regards to the issue of snow storage, he assumes the snow being stored on-site snow is being plowed from public streets and is not snow from the Vail Resorts parking lot. Using porous pavers would be a better way to treat stormwater runoff. The remaining stormwater needs to be stored in a vault, not a bioswale. Mr. Lamont is unsure if this area is part of the Gore Creek Plan. Asks that minutes reflect the need to examine stormwater runoff in the area and how it is incorporated into the Plan. Also, Mr. Lamont feels this is also an area in need of public art. Suggested that the level of landscaping be of the same kind and intensity as Manor Vail has on top of its parking structure. Mr. Lamont stated he is unsure of what an irrigation galley is and feels it should be reviewed carefully by the PEC and DRB. Trees of sufficient height to screen the sound barrier and fence should also be considered. Also, the chain link fences should be of a black color. How will the parking be controlled? Will it be gated? Will the restrooms be similarly operated? The restroom should not be a point of congregation or nefarious activities. Because there is no parking mandate for this use, Mr. Lamont urges two or three of the spaces be converted to landscaped area. Mr. John Gottlieb stated that he does not want people to lose site of the advantage of having pickleball courts within the Town. There are an increasing number of visitors looking for pickleball courts. There are residents within Texas Townhomes and Vail Manor that have used the pickleball courts. Mr. Gottlieb asked if landscaping to the north or windscreens would help mitigate sound, to which Mr. Oppenheimer responded in the negative. Mr. Gottlieb stated there are six new pickleball courts in Gypsum. Mr. Gottlieb believes compromises can be made and still have a world class facility. Ms. Pam Brandmeyer described herself as new to pickleball and believes the proposal is essentially same for same and there are a lot of improvements being made to alleviate resident concern and the sport is growing in the area. Mr. Charlie Penwill thanked the Town for the proposed project and strongly encouraged the PEC to move the project along and feels significant improvements have occurred to the plan. He is concerned the project will not be able to be built this summer. There is already degradation to the courts and is concerned that another summer without improvements will look bad for the Town. Martin — Whose snow is being stored? Greg Hall, Public Works Director — Snow from public roads in the neighborhood. Martin — Who will be responsible for cleaning and maintenance of the restroom? Hall — Agreement will be made with Vail Recreation District. Public Comment is closed. PEC Questions and Comments: Gillette — I think concerns can be resolved via conditions of approval. In regards to hours, dawn to dusk makes sense because it is a recreational use. In regards to the noise concerns, he is in favor of holding off on construction of a sound barrier. He feels the sound barrier will not be aesthetically attractive, but is ok with the request for allowing up to two years for construction of the sound barrier. Does not believe parking control requires a gate. The quantity of parking is adequate, but could maybe use a little bit more landscaping. He feels that improvements can still be made in regards to stormwater management. The parking spaces themselves should be pervious. An interceptor vault should be prioritized so that construction can occur at the same time. Martin — This is an outdoor recreational area that is getting greatly enhanced as a result of this 3/1/2016 project, especially the landscaping. This is a relatively dense urban area and noise will also come from buses and other activities. There have been significant improvements since the last meeting and is confident the Gore Creek Plan will address stormwater issues in the area. The proposal encourages activity and exercise in an area that is currently underutilized. Kurz — Expressed his support and asked Mr. Oppenheimer if the changes to the plan will drastically change stormwater flow. Mr. Oppenheimer responded that it is intentionally designed to not alter the historic drainage patterns. Mr. Kurz said he was at the sound study and does not feel that it was contrived. In regards to parking, Mr. Kurz prefers not to reduce the proposed amount of parking spaces unless it was to accommodate more landscaping. In regards to hours of operation, it should be up to the Vail Recreation District. Mr. Kurz is not in favor of constructing sound barriers. Lockman — A lot of improvements have occurred since the last meeting and feels there are a lot of benefits to the town, including the reduction of the stream setback encroachment and the provision of public restrooms. Mr. Lockman agrees that the condition can be changed to a two year term for review of the need for sound barriers. Mr. Lockman would like to make it more clear to the HOA how there is a need to demonstrate excessive noise. Project meets the comprehensive plan, and fantastic to see the bike rack. Rediker — Asked Mr. Oppenheimer and Mr. Mike Ortiz, Vail Recreation District, if the restroom will be locked at dusk during its operational months? Mr. Ortiz responded that the restrooms need to stay open and not locked each night. It is wise to have a restroom available for public use. Cleaning is done of all restroom facilities between 7AM and 7PM. In regards to hours of operation, the Recreation District would not program the courts before 8AM, but feels that specific hour restrictions are onerous to enforce. VRD could post the hours, but not monitor the use. The courts will naturally close when there is no light. Signage could be added to be respectful of the hours. In regards to parking, closing the lot would be the wrong thing to do. There are no problems today with the parking being open. Mr. Ortiz welcomed more dialog from residents. Rediker asked where the sewage and water lines for the restrooms will be located. Mr. Oppenheimer indicated that there are lines already provided to the site, but if they are not viable there are lines along Chalet Road from which the site can connect. Mr. Rediker feels the enhanced landscaping, reduction in stream setback encroachment, the bike rack, water fountain, and runoff collection are all important improvements. Mr. Rediker understands Mr. Gillette's comments regarding a desire for an increase in the amount of pervious surfaces, but he is not sure that it is a necessary condition. He does believe that stormwater improvements in the area should be made a priority. In regards to sound, Mr. Rediker reiterated that the site is zoned for outdoor recreational uses and does not see any hard evidence that there will be noise ordinance violations and he agrees that while an acoustic fence may be a solution down the road, it could be unsightly and appear as a box as well as block air flow on the courts. Mr. Rediker also prefers a wait-and-see approach to the construction of acoustic screening. Mr. Rediker does not believe there should be a one year limitation for the construction of a fence. The language regarding demonstrated need for a sound barrier, condition #7, is also not clear. Mr. Rediker wants to make it clear that just because there are noise complaints, the response should not automatically be to construct the sound barrier and questioned if it would be more appropriate to tie the demonstrable need to actual violations of the noise ordinance. Neubecker agreed that the idea to tie demonstrable need to noise ordinance violations is something that can be incorporated into the conditions. Gillette pointed out that it is possible years from now that a new type of pickleball could make much more noise than the existing. He believes there is merit to leave the time period vague. Mr. 3/1/2016 Neubecker clarified that the one year term was intended to refer to one year from date of the demonstrated need, not limited to one year from date of approval. Rediker asked if there is a demonstrated need to address noise, why it would take one year to construct the sound barrier. Mr. Oppenheimer explained that, for example, if the demonstrated need occurred in five years there would need to be at least one budget cycle to accommodate the construction. Rediker asked what would happen if there are noise issues down the road. Mr. Neubecker stated that because this is a conditional use, noise issues can be reviewed by PEC at a later date. Kurz suggested that item seven in the conditions of approval could be eliminated in its entirety and the town will deal with noise issues if and when they arise. Rediker proposed two changes to item seven. One, that if there is a demonstrated need to reduce noise from the courts, then the conditional use be brought back before the PEC so a more permanent fix can be put into place. Second, noise complaints are not sufficient to be considered a demonstrated need and the language regarding noise complaints and demonstrated need be revised. Gillette suggested item seven be left vague to say that if there are noise violations the conditional use should reappear before the PEC. Rediker specified that noise ordinance violations should be tied to demonstrated need. Neubecker suggested that instead of a reference to demonstrated need it should make reference to demonstrated violation of the noise ordinance. Rediker specified that if there is a demonstrated need, then the PEC should be able to review the conditional use permit as quickly as possible. Oppenheimer asked for time to respond to public comments and questions. First, the proposed improvements are part of the allocated budget for the site. In regards to making parking spaces permeable, the entire drive aisle and parking spaces will be driven on with heavy equipment and permeable pavers cannot withstand the load. Similarly, any new parking lot landscaping that would be in the way of the heavy loaders would be easily removed (damaged) by the equipment. Mr. Gillette asked if the sidewalks can be permeable. Mr. Oppenheimer responded it can be examined. Mr. Gillette asked if construction of the stormwater vault can occur as part of this proposal. Mr. Hall responded that as of now stormwater priorities are in east Vail. Mr. Gillette reiterated that the off -property drainage improvement should occur at the same time as this project. Mr. Oppenheimer explained that the proposal does not call for a vault, but a bioswale. Rediker stated they are improving drainage from the courts and is not sure if it necessary to tie the larger water quality improvement to this project. Mr. Rediker concurred that permeable sidewalks should be examined. Gillette asked about the possibility of relocating the bioswale. Mr. Hall responded that the Gore Creek Plan analyzed the best location for the bioswale. Martin pointed out that landscaping is actually being increased on the site. Mr. Martin suggested a condition that if the water quality improvement is not constructed within five years the conditional use permit is to be reevaluated. Mr. Neubecker responded that is hard to tie a site specific development to an overall water quality improvement or infrastructure project. 3/1/2016 Gillette asked if there is an increase or decrease in net hardscape to which the specific numbers were not available. Mr. Gillette stated that he would add a condition that the sidewalk be permeable and strongly encourage that the water quality improvement bioswale be prioritized to occur in conjunction with the proposed project. In regards to item seven, Mr. Rediker recommends the second sentence be changed to remove the reference to noise complaints and add language regarding if a demonstrated need is proven, the conditional use permit be brought back to the PEC. 5. A request for a final recommendation to the Vail Town Council of a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the former Cascade Village Theater and Colorado Mountain College property to include 14 dwelling units, one (1) onsite Employee Housing Unit and the preservation 4,087 square feet of existing commercial, retail and office space, located at 1310 Westhaven Drive/Cascade Village, and setting forth details in regard thereto. This project was previously approved most recently in 2007 and expired on June 1, 2015. (PEC150014) - 5 Min. a 1.3 Applicant: Ultimate Cascade LLC, represented by Mauriello Planning Group Planner: Jonathan Spence Action: Table to April 11, 2016 Motion: Kurz Second: Lockman Approval of Minutes Action: Approval Motion: Kurz Second: Lockman February 8, 2016 PEC Meeting Results Informational Update Adjournment Motion: Gillette Second: Kurz Vote: 5-0-0 Vote: 4-0-1 (Martin Abstained) Vote: 5-0-0 3/1/2016 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 1, 2016 ITEM/TOPIC: CDOT 1-70 Projects Overview PRESENTER(S): Karen Berdoulay, CDOT Region 3 Resident Engineer BACKGROUND: Introduction to Karen Berdoulay, CDOT Region 3 Resident Engineer, and an update regarding the upcoming 2016 CDOT 1-70 Projects in Eagle County, Region 3. ATTACHMENTS: I70 PowerPoint 3/1/2016 CDOT F*" O � COLORADO Department of Transportation Town of Vail Presentation — 03.01.2016 3/1/2016 CDOT Edwwa ds, `o __ w1A`von�� ❑ , a Eagle -Vail *"teaver Greek o 4$8266 Cross Creek Culvert /���49490 Vail Chain Station L1,8159 Eagle Vail Brid (Both Directions) /20582 Vail Pass B rci Project /20267 Eagle and S it Bridge Joint 19094 Vail Under pass 11.) v 4,9395 Lake Creek Bridge Replacement 17778 Wildlife Fence f , Vail , o L Minturn,;; .INAr a A "'► ' vf Gilman r — 4Red Cliff - 0,, �.I. m • �: .. COLORADO ��'..� °- �'��-. ��►;��,` -.r . t! x rgoferpe w. Department of - M Transportation i-R..� _ I_„ ... _... _ �� ... _ 1.70.,1 �!C 19094 —Vail Underpass (1-70174.5-175.5) w - `�- • Construction Activities - - Construct new bridges on EB and WB 1-70 Add additional I-70 underpass near milepost 175, connecting North and South Frontage Roads Project will not add additional 1-70 exits/interchanges into the Town of Vail • Traffic Impacts From April 4t" to July 1st, 1-70 will be reduced to 1 -lane in each direction for construction of the bridges. The median crossovers constructed last fall will be utilized to run traffic in a barrier separated, head-to-head configuration. After the 4t" of July holiday, Frontage Road traffic will be reduce to 1 -lane, 1 -direction through the project site until November. The North Frontage Road will be westbound only, and the South Frontage Road will be eastbound only. This detour will be used again in the 2017 construction season. • Schedule March 21st -> Preliminary construction activities on 1-70 April 4, 2016 —June 2016 -> 1-70 bridge construction (1-70 in 1 -lane) July 2016 — November 2016 -> Frontage road lowering (frontage road detours) November 2016 —April 2017 -> Underpass construction (frontage roads restore to 2 -lane traffic) April 2017 — November 2017 -> Final Frontage Road Construction (frontage road detours) November 2017 -> Substantial completion of the project 3/1/2016 • COLORADO Department of M Transportation 19490 —Vail Chain Station (1-70 MM 178-179) • Construction activities • Construction of a new wall and expansion of the existing Chain -up station on EB 1-70 approx. 1500 feet. • Replacement of existing lighting in the chain up station with new LED lighting. • New lighting in the chain down station on WB 1-70, directly across the highway from the chain up station. • Traffic Impacts • The outside shoulder will be reduced to 2ft from 10ft on WB 1-70 through the chain station expansion. After May the existing chainup station may be closed until September. • Traffic on the frontage road will be narrowed and shifted with reduce shoulder widths. • There will be a bike route detour in place during construction that routes around the project using the Eagle Valley Trail, Vail Valley Drive and Sunburt drive. • Schedule • Work will begin after the mountain is closed for the year, April 111H • Scheduled to be completed in the Fall before the mountain opens. wawxn. i1 a --I _ -------- t _ 3 Y t $ 1-70 EMt � T r$ f sAwcur �� ff � •a.� E �..as srm m �w i I� 5 FRWTAGE ROME R --'__ '�­�%112016 • COLORADO Department of M Transportation 19395 — Lake Creek Bridge (US 6 MM 165.1) • Construction activities • Replacement of the existing bridge (from 1942) on US-6 approx. 1 mile west of Edwards • Traffic Impacts • Existing bridge will be removed and a temporary 2 lane detour to the north of US-6 will be in place during construction. • Traffic speed will be reduced on the detour from 45 mph to 35 mph • Schedule • Contractor will mobilize to the site in Mid-march, weather dependent. • Detour is estimated to be in place from June until September • Project completion will be in November. �• COLORADO Department of M Transportation 18266 — Cross Creek Culvert • Construction activities • Replacement of the existing CMP under US -24 with a concrete box culvert on Cross creek near cross creek road that goes to Maloit park. • Road surface will be widened with a turn lane to access Cross Creek Road. • Traffic Impacts • During construction US -24 will be reduced to one-way alternating traffic. Traffic will be controlled with a light. • Schedule • Work will begin this summer and is planned to be completed by the end of October. • Work in the waterway will be between July 151" and the end of September. 3/1/2016 �• COLORADO Department of M Transportation 17778 — Wildlife fence (1-70 131-140 and 165.8-171.4) • Construction activities • Installation of deer fence and game ramps between Dotsero and Gypsum as well as between Avon and Dowd Junction. • Traffic Impacts • Majority of work will be completed with shoulder closures. • Some work may require median lane closure to allow for work to be completed in the median. • Schedule • Work will start this summer and continue until 2018. Limited work will occur on the Avon to Down Junction section during the winter due to weather. 3/1/2016 �• COLORADO Department of M Transportation 18159 — Eagle -Vail Bridges (1-70 MP 168.2-169.2) • Construction activities • Bridge rehabilitation, deck repairs on the WB bridge • Traffic Impacts • Median crossover will be used and one direction of 1-70 will be closed, similar to last years work • Schedule • Project will start again in early April 2016 in a crossover configuration which will extend until mid-June 2016 • Project completion shortly thereafter once crossovers are removed. 3/1/2016 �• COLORADO Department of M Transportation 20582 —Vail Pass Barrier Project (1-70 MP 180-186) Construction activities • Replacement of substandard Bridge rail on 1-70 from MP 180 to 186 on EB and WB. • Replacement of substandard concrete barrier on 1-70 from MP 180 to 186 on EB and WB. Traffic Impacts • During bridge rail work through lanes will be narrowed and shifted. May have lane closure during setup of lane shifts. • Lane closure will not be allowed when there are more the 900 vehiles/hr/lane using the highway. • Maximum lane closure is 2 miles. • Two lanes will be open from Friday at lam until Monday at 7am. • Project will have night work. Schedule • Project will start in May, weather dependent. • Project will be in construction during 2016 and 2017 with no work occurring between approximately October until the end of A ril 3/1/2016 �• COLORADO Department of M Transportation 20287 — Eagle and Summit Bridge Joint (1-70 Vail Pass) • Construction activities • Replacement of Bridge joints on 1-70 on Vail Pass in both EB and WB. • Only 2 structures are remaining, both at the bottom of Vail Pass in the WB direction • Traffic Impacts • Lane closures will be in effect during construction to allow for removal and replacement of the bridge joints. • Schedule • Starting in the Spring, should be completed by early summer. 3/1/2016 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 1, 2016 ITEM/TOPIC: Interviews for Design Review Board (DRB) PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: There is no action requested at this time. Board appointments will be made at the evening meeting. BACKGROUND: The terms for both PEC and DRB members finishes at the end of March. There are four vacancies on the PEC and three vacancies on the DRB. Interviews will be conducted during the afternoon meeting for those interested in serving on the DRB. The PEC interviews will be scheduled for March 15; the town received three letters of interest and will continue advertising for this vacancy -- see memo for more information about the applicants. ATTACHMENTS: Memo DRB Interviews 030116 3/1/2016 TOWN Of 0) VAIL A Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: March 1, 2016 Subject: Interview and Appointments to Design Review Board The terms for both Planning and Environmental Commission and Design Review Board members finish at the end of March. There are four vacancies on the PEC and three vacancies on the DRB. Interviews will be conducted during the afternoon meeting for those interested in serving only on the DRB. The PEC interviews will be scheduled for March 15; the town received three letters of interest and will continue advertising for the fourth vacancy. The selection process is scheduled for the evening meeting. Terms for the appointments to these boards are two years, April 1, 2016 through March 31, 2018. The applicants for the Design Review Board (DRB) include: 1. Andy Forstl, finishing 2nd term 2. Rollie Kjesbo, finishing 3`d term 3. Bill Pierce, finishing 1 st term It is noted the Municipal Code addresses the duration of terms for Boards and Commissions that supports flexibility in allowing longer terms in some instances, described below. 3-1-1: DURATION OF TERMS: No member of any permanent Town board or commission shall serve for more than eight (8) consecutive years. A board or commission member who has served eight (8) consecutive years may serve again after a period of one year of nonservice. Notwithstanding the foregoing. if there is an insufficient number of applicants for a vacant position or positions on any permanent Town board or commission, a board or commission member who has served for more than eight (8) consecutive years shall be eligible to apply for reappointment. The vacancy advertisement was posted earlier this month in the Vail Daily and the town's website. Ten minute interviews are scheduled. Attachments: ■ Letters of Interest / Resumes from Candidates ■ Possible Interview Questions 3/1/2016 Andrew Forstl 2714 Larkspur Lane Vail, CO 81657 February 18, 2016 Town of Vail c/o Vail Town Council 75 S. Frontage Road W. Vail Co. 81657 Dear Vail Town Council, I am writing to express my sincere interest in applying for a Third term on the Vail Design and Review Board. I have thoroughly enjoyed my first term on the Board and feel that I have made a difference in the community by upholding the design guidelines to the best of my ability. I believe that I have helped honor our town's character while insuring that it remains a premier destination resort. Growing up as the son of an architect, my interest in design and building began at a young age. I have worked in the real estate, construction and design community in Vail for the past therteen years and feel that I have a good understanding of Vail's design standards. I am fully committed to raising my young family here in Vail and would like to keep our community as charming and vibrant as it was in the early 1980's when I first fell in love with the town. I feel that we will be facing many challenges in the years to come. We will need to strike a balance between the original reasons for our town's success while paying attention to future trends. 2015 is a big year for our town and now is the time to prepare wisely to welcome the world! I look forward to the next step and would greatly appreciate the opportunity to continue serving our community! Please call me if you need anything. Sincerely, Andrew Forstl 3/1/2016 ANDREW R. FORSTL 2714 Larkspur Lane, Vail CO 81657 970-376-8245 andyvail@msn.com Employment THE DAVOS GROUP VAIL LLC BROKER/OWNER Vail, CO January 2003 - Present Founded and operated a boutique residential real estate firm in the Vail Valley Assisted buyers and sellers in the real estate process from conception to completion, drafting contracts and negotiating terms and conditions Achieved success at all levels of sales, from first-time home buyer to the multi-million dollar investor Worked closely with banks/lenders to ensure clients' needs were met Worked with Town Planning and Zoning departments and architects to advise clients on design and feasibility of development opportunities Developed several rental properties in the Vail Valley, negotiating leases and terms for clients STRATTON FLATS LLC SALES AND MARKETING MANAGER Gypsum, CO May 2007- August 2010 Managed all sales and marketing efforts for Stratton Flats, an Eagle County affordable housing project Worked with the Town of Gypsum during the entitlement process Worked with developer and county to design and build Met with county commissioners and director of housing on a monthly basis during the design process Managed clients from contract inception to closing of home CORPORATE EDGE EXECUTIVE RECRUITING FOUNDER / OWNER/ RECRUITER Morrison, CO September 1996 - 2003 Recruited executive sales and engineering candidates for national telecommunications and IT companies Placed candidates at all levels from Account Executive to Vice President using direct cold calling tactics Worked directly with Senior Sales Executives to build first national sales team for Qwest Communications Worked directly with senior management as a "hired gun" to fill specialty positions Negotiated salaries and options for all candidates MFS INTELENET COMPANIES ACCOUNT MANAGER Denver, CO April 1996 - August 1996 Outside sales to medium and large businesses Provided consolidated local and long distance services Created programs for efficient communications management Established one point of contact for all of client's communication needs Focused on the legal market 3/1/2016 QWEST COMMUNICATIONS ACCOUNT EXECUTIVE Denver, CO February 1995 - April 1996 Focused on large business accounts Created networking systems for all telecommunications needs Provided on-site training for senior management Developed long-term sales management goals Cultivated and expanded client database Focused on the legal market Account Executive of the Year 1995 MVP for three consecutive months MCI TELECOMMUNICATIONS CORPORATION ACCOUNT EXECUTIVE Denver, CO January 1993 - January 1995 [9.193 - 1/95] Outside sales to large businesses Created programs individually tailored for each client Established and maintained long-term business relationships Provided estimates, scheduling, billing, budgets Managed junior sales representatives Attended MCI -sponsored training seminars and sales programs TERRITORY SALES REPRESENTATIVE [1:'93 -8.93] Outside sales to small businesses Created programs for small businesses and operations Learned operations/management procedures of small businesses EstabIished, updated/service:'grew accounts Monthly workshops and sales seminars Achieved 150% sales quota for 5 consecutive months [4; 93 - 8 93] Education Colorado State University, Fort Collins, CO December 1991 Bachelor of Arts, Business Economics Concentrations in Finance and Business Economics Minor in History University College at Dublin, Dublin, Ireland Fall 1988 European Finance and Economics, Irish history and culture Certifications/Memberships State of Colorado Real Estate License (01/03) Vail Board of Realtors (01/03 to Present) Vail Design and Review Board (04/12 to present) Interests Skiing, Mountain Biking, Travel, Music and Family References available upon request 3/1/2016 Vail Town Council My name is Rollie Kjesbo and I have been serving on the Design Review Board for the past 6 years. I am a general contractor in the valley and lived in the town since 1979. 1 very much would like to serve one more term on the DRB. Thank you very much for considering me for this board Roland (Rollie) Kjesbo 3/1/2016 I; ,k mu F dull \rc m of PIERCE ARCHITECTS 1}�un Ueanlufl Ihr.•clui ol':�rchilctlurc hruh} I 10111110 11111LO VAIL, COLORADO February 10, 2016 Town Council 75 S Frontage Road Vail, CO 81657 Attn: Patty McKenny Re appointment to Town of Vail Design Review Board Councilors, I request that you consider my application favorably to extend my service to the Town of Vail through maintenance of my position as a member of the Design Review Board. I have had the pleasure of serving the last four years on the DRB and on the PEC for eight years before that. In the late 1970's I was employed by the Town of Vail and was designated as administrator for the newly established Design Review Board. I had the opportunity to participate in creation of the legislation establishing these regulations and have a good understanding of the purpose behind design review. I attended the first DRB meeting and have participated as a member of the DRB on several occasions. I also served as Chief Building Official during my service to the Town. My understanding of Building Codes as well as local construction practices assists me with the review of development applications. As a practicing Architect in our community for more than 30 years I have experience as an Applicant as well as being in the role of reviewing applications by others. I believe this characteristic provides me with a fairly unique opportunity to understand the needs and desires of the development community while protecting the best interests of the community in terms of maintaining the quality of our built environment. My practice allows me to participate in the design review process in other communities allowing me to introduce improvements to our methods of design review when appropriate. Thank you for your consideration, ////"$ 11 - William Pierce, AIA, LEED GA 10.0 I ,dh(k-,u Roml, .tiuite C `',III C•ulur.« Iu g 1657 P 970.1'(, 043 I ' '170 476 4901 t adarchuect,,wm 3/1/2016 DRB SUGGESTED INTERVIEW QUESTIONS 1) The Town of Vail Design Review Board is charged with implementing Chapter 11, Design Review, of the Zoning Regulations and Title 14, Development Standards, of the Vail Town Code. On annual basis, the board reviews and takes action on more than 300 applications for design review. Applications range in scope from the redevelopment of a ski base area portal to a new sign or change in paint color of an existing single family home. Most importantly, the Design Review Board is responsible for maintaining a high standard of architectural design and high quality development throughout the Town. Given the prescribed role of the DRB, what makes you uniquely qualified to serve on the Board? Please provide an example from your past which demonstrates your qualifications and explain why you are interested in serving on the DRB?. 2) The DRB meets on the first and third Wednesdays of each month. Meetings begin with site visits at 1:00 pm and typically adjourn by 5:00 pm. DRB members shall be appointed to a 2 year term. Attendance at meetings is critical as it promotes a fair and equitable development review process. Please describe your availability to attend DRB meetings for the duration of your term and identify any conflicts of interests that may arise as a result of your employment, personal and/or professional relationships, or financial interests in the Town of Vail. 3) The DRB almost always acts in a quasi-judicial role (like a judge) on design review applications. Decision making is guided by both quantitative and qualitative design standards and design guidelines adopted by the Town Council and prescribed in the Vail Town Code. Personal opinions or subjective decision making is not part of the design review process. Vail is a small community and everyone seems to know each other in one form or another. Please describe your abilities to act in a quasi-judicial role and provide at least one example where you had to make and unpopular decision on an issued based upon a set of criteria or other certain considerations. Additional Potential Questions for DRB and PEC candidates 1) Do you understand the role and time commitment to be on the PEC/DRB? 2) What skills do you possess that you think would be a benefit to your role if appointed? 3) Why are you interested in being appointed/reappointed to the PEC/DRB? 4) What impact do you believe you could have on the PEC/DRB if appointed? 5) What do you think the PEC/DRB is doing correctly? 6) What do you believe the PEC/DRB could improve upon? 3/1/2016 7) What has been your most rewarding aspect of having served on the PEC/DRB? 8) What do you see as the future of the Town of Vail? 9) What impact are you hoping to have on the future of the Town of Vail? 3/1/2016 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 1, 2016 ITEM/TOPIC: Rocky Mountain Climate Organization Follow Up A presentation and Q & A provided by Rocky Mountain Climate Organization (RMCO) on the Local Resilience Project, as well as the newly formed Colorado Communities for Climate Action. PRESENTER(S): Stephen Saunders, President, Tom Easley, Director of Programs ACTION REQUESTED OF COUNCIL: Staff requests the Vail Town Council participate in the discussion and ask any pertinent questions of RMCO BACKGROUND: At the February 2nd Town Council work session staff provided an information update on the latest efforts of RMCO to advance climate policy and action on the local, state, and federal levels. Further details on scope and budget were requested. President Stephen Saunders and Director of Programs Tom Easley will provide an opportunity for Council members to clarify details of municipality involvement. STAFF RECOMMENDATION: There is no staff recommendation at this time. 3/1/2016 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 1, 2016 ITEM/TOPIC: Booth Creek Park —Design Development Submittals Presentation of the design development level detail of park layout, buildings and playground, as submitted for Planning and Environmental Commission and Design Review Board approval on Council's behalf; update Council on anticipated cost of the project; and update the Council on the anticipated schedule for the project. PRESENTER(S): Todd Oppenheimer, Capital Project Manager/Landscape Architect ACTION REQUESTED OF COUNCIL: Staff requests the Council to review and accept the design development level drawings as submitted or provide direction regarding any final modifications desired. BACKGROUND: This presentation is the culmination of a 2 year public process initiated in January 2014 to prepare for the redevelopment of Booth Creek Park. The process has included multiple public meetings, email communications, presentation of multiple design options and Council discussions. Most recently, Council has discussed the Booth Creek Park Redevelopment project on October 6, 2015 where the design consultant contract was awarded to Design Workshop, Aspen, CO. Prior to that date, on August 4, 2015, Council approved the Final Design Concept for Booth Creek Park. An image of the Final Design Concept for Booth Creek Park is included in the attached presentation. STAFF RECOMMENDATION: Staff recommends the Council accept the design development drawings for the Booth Creek Park Redevelopment project and direct staff to proceed through the PEC and DRB approval process. ATTACHMENTS: Memorandum Powerpoint Presentation 3/1/2016 rowN ofvain Memorandum To: Vail Town Council From: Department of Public Works Date: March 1, 2016 Subject: Booth Creek Park —Design Development Submittals Introduction The purpose of this discussion regarding the Booth Creek Park Redevelopment is to present the design development level detail of park layout, buildings and playground, as submitted for Planning and Environmental Commission and Design Review Board approval on Council's behalf; update Council on anticipated cost of the project; and update the Council on the anticipated schedule for the project Staff requests the Council to review and accept the design development level drawings as submitted or provide direction regarding any final modifications desired. Background Booth Creek Park is an existing 3 acre community park site located at 2900 Manns Ranch Road. The property was deeded to the Town of Vail by Vail Associates in the 1970's as a developed tennis court facility. The existing playground was added to the site in the 1980's. The remaining tennis court is unusable and the playground is out of date to current safety standards and community expectations. This presentation is the culmination of a 2 year public process initiated in January 2014 to prepare for the redevelopment of Booth Creek Park. The process has included multiple public meetings, email communications, presentation of multiple design options and Council discussions. Most recently, Council has discussed the Booth Creek Park Redevelopment project on October 6, 2015 where the design consultant contract was awarded to Design Workshop, Aspen, CO. Prior to that date, on August 4, 2015, Council approved the Final Design Concept for Booth Creek Park. An image of the Final Design Concept for Booth Creek Park is included in the attached presentation. Design Development Process Design development is the extended refinement of the Final Design Concept plan for the park. This phase of the process involves working out the details of park layout, grading and landscaping and the design of park buildings and playground features. Throughout design development the site plan has remained very close to the Final Design Concept. There are two noteworthy modifications to point out. The location of the accessible parking area has moved from the northwest corner of the site to a location in closer proximity to the picnic shelter, playground and restroom. This move reduced site disturbance and allowed the elimination of retaining walls and steps on the north side of the tennis courts. The location of the restroom has moved to the opposite side of the path from the playground. This move increases safety by improving the visibility of the restroom doors from the playground while reducing the visibility of the building from the residential areas. An image of the Design Development Site Plan for Booth Creek Park is included in the attached presentation. 3/1/2016 Site Plan Consistent with the Final Design Concept, the removal of existing trees has been minimized and considerable new landscaping has been included. Site furnishings are included on the plan in the form of picnic tables, benches, Adirondack style chairs, barbeque grill, bicycle racks and trash/recycle containers. Site lighting will be the bollard style fixture used in other park areas throughout town. The site plan includes 9 light fixtures located at key intersections and points in the park to provide a minimal level of safety lighting while avoiding lighting impacts to the neighborhood. A drinking fountain/water bottle station has been included at the restroom. Park Buildings Restroom and picnic pavilion designs have been developed. Both are simple, rustic structures that reflect the history of the area through the old cabin on the Vail Mountain School campus. The restroom will be a 3 -season building with a men's and women's side and utility and janitorial space. The building is split in two sections with steep gable roofs with standing seam metal roofing. The two sections are connected with a flat, living roof section creating a "front porch" area for weather protection. The picnic shelter is an open air design with wood, matching the restroom, as the predominate material. It will also have a steep pitch, standing seam metal roof. The shelter holds 3 picnic tables and a prep counter near the barbeque grill just outside the shelter. Images of the restroom and picnic pavilion are included in the attached presentation. Playground Prior to initiation of the playground design, staff solicited proposals from qualified artist and presented them to the Art in Public Places Board. Andy Dufford, Chevo Studios, was selected as the artist to participate in the design of the playground features. The design of the playground originated with a community/children's workshop held on December 2, 2015. Approximately 40 participants utilized markers, crayons, sticks, rocks, clay, and other materials to draw or model their ideas for the Booth Creek Park playground. The participants provided the design team with valuable input on how children play and many great ideas on the types of features that would accommodate that play. Play activities included climbing, swinging, sliding, crawling, and socialization as well as quiet places to "just chill" for awhile. The overarching theme was for natural materials arranged to create connections between the play features. Features included tipi type structures, climbing boulders, bridges, tunnels, swings and slides. The design team utilized these ideas to create the proposed playground design. The design team also felt it was important to reflect and interpret the history of the area in the design of the playground features and through placement of some modest plaques with a brief contextual narrative of the history of the area. There are 4 primary features that make up the playground. These are as follows. Split Canyon Boulder This feature is a reference to the geological history of the region. It consists of 2 large granite boulders arranged as though they had been split from one enormous boulder to form a tunnel between them. Connected together by a climbing net and carved with hand holds and patterns to accentuate the folds and seams in the stone created by the intense heat and pressures of the geological processes. Tipi Structure The Tipi Structure concept is direct outcome of the childrens' workshop and acknowledges the Ute Indian bands who summered in the Valley. The stylized tipi includes an 8' high deck with multiple climbers, slides and places to hang out. It is connected to the Spilt Canyon Boulder with a 20 foot rope bridge and an intermediate 5 foot high deck which also creates the required accessible route within the playground. Settler's Cabin Town of Vail Page 2 3/1/2016 This feature picks up on the architecture of the park buildings and acknowledges the early ranching families who settled in the Valley. Designed for the younger child, it includes a 3 foot high deck inside the cabin, a curved slide, crawl tunnel through the stone "chimney" and peep holes to peak through from inside and out of the structure. Swings From the very beginning of the public process for the redevelopment of Booth Creek Park, community members have asked us to keep the swings. Booth Creek Park has the best swings in town, they say. To that end, the playground includes a double -bay swing frame with 2 strap swings and 2 bucket swings. Though the playground feature is a standard swing frame, the narrative in this part of the playground will reference the development of Vail Mountain and the thriving community of Vail and suggest the reader look to the future, and themselves, for the next chapter in Vail's history. Additional ground level play elements such as spinners, balance beams and activity panels provide additional connections, play value and fulfill accessibility requirements. The surface of the playground will be the engineered wood fiber used in most other Vail playgrounds. Benches, chairs and picnic tables are located around the playground area. Budget Currently funds for the Booth Creek Park Redevelopment are included in the 2016 Real Estate Transfer Tax Capital Budget for a total amount of $2.4M. This amount is intended to fund design and construction park amenities included in the final design concept for Booth Creek Park. Cost estimates for the Design Development drawings for the Booth Creek Park Redevelopment have been prepared by the local general contracting firm R.A. Nelson, LLC. Design Development cost estimates indicate the total project costs are within the allocated budget amount. Next Steps The Booth Creek Park Redevelopment is currently entering the approval stage of the process. A previously mentioned staff has submitted applications to the Planning and Environmental Commission (PEC) and the Design Review Board (DRB) on behalf of the Council as the owner of the property. The PEC application is a request for a Conditional Use Permit for the park and recreation use on the Outdoor Recreation zoned park property. Public Parks and outdoor recreation are conditional uses within the Outdoor Recreation Zone District. The PEC hearing is scheduled for March 14, 2016. All development projects within the Town of Vail are subject to review and approval by the DRB. The DRB hearing is scheduled for March 16, 2016. Following approvals by the PEC and DRB the design team will finalize the construction document package and staff will solicit competitive pricing for the improvements. Pricing will be received from the bidding contractors on April 15, 2016 and staff will return to the Council on May 3, 2016 with a request to award the construction contract for the overall project. Construction is scheduled to begin in mid May and be completed in October 2016. Recommendation Staff recommends the Council accept the design development drawings for the Booth Creek Park Redevelopment project and direct staff to proceed through the PEC and DRB approval process. Town of Vail Page 3 3/1/2016 Booth Creek Park Redevelopment J`1Jr��r : rJ -J, 2U-1 TOWN OAF Booth Creek Park Redevelopment Purpose Update Council on the Booth Creek Park Redevelopment • Present the design development level detail of park layout, buildings and playground • Project budget • Project schedule Request Staff requests the Council to review and accept the design development level drawings as submitted or provide direction regarding any final modifications desired. TOWN-OF-VAIL. Town of Vail I Department of Public Works 1 3/1/16 3/1/2016 Booth Creek Park Redevelopment A ®�41 Q.� CREEK.❑ f r i O O N. FRONT _ m F AGE ROAD �— APPROVED FINAL DESIGN CONCEPT 8/4/15 Town of Vail I Department of Public Works 1 3/1/16 3/1/2016 3 Booth Creek Park Redevelopment BOOTH CREEK PARK DESIGN DEVELOPMENT SITE PLAN MARCH 1, 2016 ,i C .J f. OT I 2900 MAIGRi$ ROAC •{STH CREE J y - -- --------------- _�-ANDSCAPE BERMS ---------- ----------- _ - - SOUTH FFEONTAGE F DESIGN DEVELOPMENT SITE PLAN Lot i0 6-110 Town of Vail I Department of Public Works 1 3/1/16 3/1/2016 4 Booth Creek Park Redevelopment 7rV. RESTROOM Town of Vail I Department of Public Works 1 3/1/16 01) TOWN OF VA 3/1/2016 5 Booth Creek Park Redevelopment PICNIC PAVILION Town of Vail I Department of Public Works 1 3/1/16 t TOWN OF VAIL )" 3/1/2016 6 Booth Creek Park Redevelopment PLAYGROUND WORKSHOP Town of Vail I Department of Public Works 1 3/1/16 TOWN OF VAIL!7 3/1/2016 7 Booth Creek Park Redevelopment PLAYGROUND LAYO U T Town of Vail I Department of Public Works 1 3/1/16 3/1/2016 8 Booth Creek Park Redevelopment Fig SELECTED BOULDERS Town of Vail I Department of Public Works 1 3/1/16 3/1/2016 9 11 Booth Creek Park Redevelopment Town of Vail 'extures highlight the lines of transformation 1 r r Revealing the story of the stone REVEALING THE STORY OF THE STONE Department of Public Works 1 3/1/16 t 0) TOWN OF VAIL"' 3/1/2016 10 Booth Creek Park Redevelopment 111 Town of Vail I Department of Public Works 1 3/1/16 3/1/2016 11 Booth Creek Park Redevelopment Town of Vail aatk 2 :01911ONI'MIF_\M1109101 Department of Public Works 1 3/1/16 / "r7 3/1/2016 12 0 Booth Creek Park Redevelopment Town of Vail I Department of Public Works 1 3/1/16 3/1/2016 13 Booth Creek Park Redevelopment Y"�'$ FI7.w LTL. jIAL Wne'i>M�,I+n�SBS ^5-tY�-�ncTG R.0.L ${{1L GL R-�U4 - - - paaq wpnis D[u Q i Q S 3 Teepee ELEVATION IfI,[►129:,0141911:teaIM I UTA I I LI El I'M Town of Vail I Department of Public Works 1 3/1/16 3/1/2016 14 Booth Creek Park Redevelopment SETTLER'S CABIN Town of Vail I Department of Public Works 1 3/1/16 3/1/2016 15 Booth Creek Park Redevelopment BOOTH CREEK PARK REDEVLOPMENT 2016 RETT PROJECT BUDGET $2.4M DESIGN DEVLOPMENT COST ESTIMATE TOTAL PROJECT COST WITHIN BUDGET 0) TOWN OF VAIL"' Town of Vail I Department of Public Works 1 3/1/16 3/1/2016 16 Booth Creek Park Redevelopment NEXT STEPS 1. PLANNING AND ENVIRONMENTAL COMMISSION - MARCH 1412016 2. DESIGN REVIEW BOARD -MARCH 1612016 3. COMPETIVE PRICING RECEIVED -APRIL 15, 2016 4. TOWN COU NCI L REQUEST TO AWARD CONTRACT - MAY 3, 2016 5. BEGIN CONSTRUCTION - MID MAY 2016 6. COMPLETE CONSTRUCTION - MID OCTOBER 2016 TOWN OF VAIL"' Town of Vail I Department of Public Works 1 3/1/16 3/1/2016 17 Booth Creek Park Redevelopment RECOMMENDATION Staff recommends the Council accept the design development drawings for the Booth Creek Park Redevelopment project and direct staff to proceed through the PEC and DRB approval process. TOWN OF(VIAIL" Town of Vail I Department of Public Works 1 3/1/16 3/1/2016 18 Booth Creek Park Redevelopment THANK YOU ! ON TOWN OF VAIL�7 Town of Vail I Department of Public Works 1 3/1/16 3/1/2016 19 ►owx ofvn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 1, 2016 ITEM/TOPIC: Information Update: 1) Vail Business Review December 2015 2) Sales Tax January 2016 3) Revenue Highlights 4) Proposed Donovan Park Picnic Shelter Memorandum ATTACHMENTS: Vail Business Review December 2015 January 2016 Sales Tax Revenue Highlights March 2016 030116 Proposed Donovan Park Picnic Shelter 3/1/2016 TOWN OF VAIL 75 South Frontage Road West Finance Department Vail, Colorado 81657 970.479.2100 vailgov.com 970.479.2248 fax Vail Business Review December 2015 February 15, 2016 The December Vail Business Review breaks down the four percent sales tax collected for December and the year. Overall December sales tax increased 1.6% with Retail decreasing 4.0%, Lodging increased 6.4%, Food and Beverage increased 3.3% and Utilities/Other (which is mainly utilities but also includes taxable services and rentals) increased 1.4%. Excluding the Out of Town category, sales tax for the month of December was up 1.2%. The year resulted in an 5.2% increase overall with Retail increasing 3.8%, Lodging increased 8.2%, Food and Beverage increased 5.4% and Utilities/Other decreased 2.6%. Excluding the Out of Town category, 2015 sales tax is up 6.0%. Electronic filing and payment of Vail sales tax is now an option. Please visit www.vailgov.com/epay Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Kathleen Halloran at (970) 479-2116. Sincerely, LA Sally Lorton Sales Tax Administrator 3/1/2016 December TOWN OF IVAILTOWN OF VAIL BUSINESS REVIEW TOWN 0F Sales Tax Newsletter December 2015 Sales Tax 2/13/2016 1:50:33 PM emGovPower Page 1 of 2 3/1/2016 December December December 2014 2015 % Collections Collections Change VAIL VILLAGE Retail 772,124 706,515 -8.50% Lodging 719,990 807,198 12.11 % F & B 528,673 545,287 3.14% Other 12,860 17,914 39.30% Total 2,033,647 2,076,913 2.13% LIONSHEAD Retail 261,756 250,311 -4.37% Lodging 437,785 462,069 5.55% F & B 123,511 134,773 9.12% Other 1,030 1,380 33.98% Total 824,082 848,533 2.97% CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 328,929 328,478 -0.14% Lodging 218,497 196,520 -10.06% F & B 67,709 63,745 -5.85% Other 5,065 4,923 -2.81 % Total 620,200 593,666 -4.28% OUT OF TOWN Retail 114,716 133,671 16.52% Lodging 56,173 58,404 3.97% F & B 1,630 1,675 2.81 % Utilities & Other 171,148 168,539 -1.52% Total 343,667 362,290 5.42% 2/13/2016 1:50:33 PM emGovPower Page 1 of 2 3/1/2016 December TOWN OF VAIL BUSINESS REVIEW TOWN OF VAIL Sales Tax Newsletter December 2015 Sales Tax TOTAL Total 3,821,595 3,881,402 1.56% RETAIL SUMMARY December December December 2014 2015 % Collections Collections Change Retail 1,477,524 1,418,975 -3.96% Lodging And Property Mgmt 1,432,445 1,524,190 6.40% Food and Beverage 721,523 745,480 3.32% Other 190,103 192,757 1.40% Total 3,821,595 3,881,402 1.56% RETAIL SUMMARY 2/13/2016 1:50:33 PM emGovPower Page 2 of 2 3/1/2016 December December December 2014 2015 % Collections Collections Change RETAIL -FOOD 238,953 239,545 0.25% RETAIL -LIQUOR 75,353 78,423 4.07% RETAIL -APPAREL 233,029 235,489 1.06% RETAIL -SPORT 611,208 597,795 -2.19% RETAIL -JEWELRY 62,933 65,957 4.80% RETAIL -GIFT 11,804 10,986 -6.93% RETAIL -GALLERY 4,722 5,362 13.56% RETAIL -OTHER 239,486 185,350 -22.61 % RETAIL -HOME OCCUPATION 34 67 98.88% Total 1,477,524 1,418,975 -3.96% 2/13/2016 1:50:33 PM emGovPower Page 2 of 2 3/1/2016 December YTD TOWN OF VAIL BUSINESS REVIEW TOWN OF VAIL Sales Tax Newsletter December YTD 2015 Sales Tax 2/13/2016 1:51:35 PM emGovPower Page 1 of 2 3/1/2016 December YTD 2014 Collections December YTD 2015 Collections December YTD % Change VAIL VILLAGE Retail 3,594,355 3,758,375 4.56% Lodging 3,999,709 4,423,507 10.60% F & B 3,933,849 4,222,891 7.35% Other 97,793 121,199 23.93% Total 11,625,705 12,525,972 7.74% LIONSHEAD Retail 1,344,220 1,376,328 2.39% Lodging 2,517,699 2,715,769 7.87% F & B 1,091,410 1,114,599 2.12% Other 47,588 47,316 -0.57% Total 5,000,916 5,254,011 5.06% CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 1,961,220 2,000,511 2.00% Lodging 1,354,792 1,399,227 3.28% F & B 722,821 723,459 0.09% Other 66,927 69,138 3.30% Total 4,105,759 4,192,335 2.11 % OUT OF TOWN Retail 1,099,045 1,164,781 5.98% Lodging 352,528 362,389 2.80% F & B 14,490 14,233 -1.78% Utilities & Other 1,693,893 1,619,633 -4.38% Total 3,159,956 3,161,036 0.03% 2/13/2016 1:51:35 PM emGovPower Page 1 of 2 3/1/2016 December YTD TOWN OF VAIL BUSINESS REVIEW TOWN OF VAIL Sales Tax Newsletter December YTD 2015 Sales Tax TOTAL Total 23,892,337 25,133,355 RETAIL SUMMARY 5.19% December YTD December YTD December YTD RETAIL -FOOD 2014 2015 % RETAIL -LIQUOR Collections Collections Change Retail 7,998,839 8,299,995 3.76% Lodging And Property Mgmt 8,224,727 8,900,893 8.22% Food and Beverage 5,762,571 6,075,181 5.42% Other 1,906,200 1,857,286 -2.57% Total 23,892,337 25,133,355 RETAIL SUMMARY 5.19% 2/13/2016 1:51:36 PM emGovPower Page 2 of 2 3/1/2016 December YTD 2014 Collections December YTD 2015 Collections December YTD % Change RETAIL -FOOD 1,462,585 1,517,022 3.72% RETAIL -LIQUOR 473,730 515,322 8.78% RETAIL -APPAREL 1,352,350 1,522,800 12.60% RETAIL -SPORT 2,798,199 2,785,053 -0.47% RETAIL -JEWELRY 264,738 277,496 4.82% RETAIL -GIFT 69,502 56,769 -18.32% RETAIL -GALLERY 63,428 52,797 -16.76% RETAIL -OTHER 1,513,798 1,572,136 3.85% RETAIL -HOME OCCUPATION 509 601 18.00% Total 7,998,839 8,299,995 3.76% 2/13/2016 1:51:36 PM emGovPower Page 2 of 2 3/1/2016 MEMORANDUM February 25, 2016 To: Vail Town Council Stan Zemler Kathleen Halloran From: Sally Lorton Re: January Sales Tax estimate Vail will collect another $150,000 in January sales tax to bring collections to $3,718,430. If so, January will be up .6% or $21,632 from January 2015 and down .1 % or $3,998 from budget. 3/1/2016 Month 2005 2006 2007 2008 2009 2010 Town of Vail Sales Tax Worksheet 2/25/2016 2011 2012 2013 2014 2015 Budget % Change % Change 2016 Budget from from Collections Variance 2015 Budget January 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,696,798 3,722,428 3,568,430 (153,998) -3.47% -4.14% February 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,477,419 3,593,947 3,727,134 March 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,788,185 4,053,961 4,143,010 April 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,186 1,280,641 1,370,929 1,341,310 May 458,770 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 584,454 632,924 June 834,913 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,242,400 1,232,687 July 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,829,102 1,937,989 1,954, 345 August 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,674,813 1,702,579 1,760,820 September 795,807 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,240,277 1,184,930 October 566,173 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 835,398 843,227 November 713,117 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 996,850 1,046,566 December 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,818,096 3,885,098 3,998,619 Total 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 25,140,680 25,588,000 (25,588,000) -100.00% -100.00% 3/1/2016 TOWN OF VAIL REVENUE HIGHLIGHTS March 1, 2016 Sales Tax Upon receipt of all sales tax returns, January collections are estimated to be $3,718,430 up 6% from last year and down 0.1% compared to budget. Inflation as measured by the consumer price index was up 1.4% for January. The annual budget totals $25.6 million. Real Estate Transfer Tax (RETT) RETT collections through February 17 total $646,919 down 3.7% from this time last year. The annual 2016 RETT budget currently totals $6.5 million. Construction Use Tax Use Tax collections through February 11 total $62,507 compared to $84,886 from this time last year. The annual budget totals $1,545,000. Parking Revenue Season to date: Pass sales from November through February 18 total $955,857, up 26% from prior winter season. Daily sales from the parking structures from November through February 13 total approximately $2.6 million, up .1% from the prior winter season November through February 28. 3/1/2016 rowN ofvain Memorandum To: Vail Town Council From: Department of Public Works Date: March 1, 2016 Subject: Proposed Donovan Park Picnic Shelter I. BACKGROUND Donovan Park is one of two "community" parks in Vail and the town's second largest park facility. It is home to the Donovan Pavilion as well as a soccer field, basketball court and a large playground. The park is also adjacent to the paved Gore Valley Trail and serves as a starting point for many who use the trail. The 2015 budget included $384,000 for maintenance and improvement projects at the park, including the construction of a new picnic shelter near the playground. Due to numerous other projects during 2015, only a portion of the proposed work was completed. Staff proposes to proceed with those projects in 2016. The purpose of this memorandum is to update the Council on the proposed projects. II. MAINTENANCE PROJECTS The playground, completed in 2002, is comprised of custom-designed log structures as well as artistic components. Both the play structures and the art components are in need of maintenance work including replacement of some components of the log structures due to deterioration and sandblasting, cleaning and/or painting of some of the artistic components. The town has contracted with Top Notch Log Works to perform repairs of the log structures and the majority of that work is completed. If the 2015 funds are re -appropriated to 2016, staff will seek a contractor to perform the artistic component maintenance. III. PICNIC SHELTER Vail's parks are heavily used throughout the summer by both residents and guests. In addition to regular daily use, the parks are gathering spaces for birthday parties, family reunions and neighborhood picnics. Due to its size and easy -to -access location, Donovan Park is particularly popular. However, the existing picnic shelter is relatively small. Attached to the restroom facility, it houses two side-by-side picnic tables, with one side of the tables pushed against the wall. (See attached photos). It accommodates a family lunch by the playground or small parties; however, there is little functional room under the shelter and little separation between the tables. 3/1/2016 V. w During the course of the summer, the town receives numerous calls and emails requesting a reservation for a picnic shelter at the various parks around town. These are often for family reunions or rehearsal dinner gatherings, etc. While there is no reservation system, the number of requests and the heavy daily use of the park testify to the necessity of shelters for these types of activities. Currently Stephens Park, Ellefson Park, Ford Park and Bighorn Park have picnic shelters of adequate size, with Booth Creek Park anticipated to be completed by fall of 2016. Attached is a concept plan for a three -table shelter that fits the small end of an existing turf area, south of the playground. The area currently holds two uncovered tables as well as a grill. The design of the shelter provides separation between the tables for separate users, but can also accommodate groups. The architecture is designed to complement the existing restroom/picnic shelter. PROJECT COSTS Playground Structures $ 40,000 Artistic Components TBD Picnic Shelter Design/CDs $ 25,000 Construction $ 250,000 ACTION REQUESTED BY COUNCIL Contract with Top Notch Log Works Based on estimate by R.A. Nelson Staff is requesting direction from the Council on the picnic shelter. If council directs staff to proceed with the shelter, design work will be completed and the project will be submitted into the town's approval process with PEC and DRB. Maintenance work on play structures and artistic components will proceed as needed to ensure the park is maintained at a high level. STAFF RECOMMENDATION The addition of a larger picnic shelter would enhance the user experience and provide a desirable facility for Vail's second-largest park. Staff recommends that the project should proceed into the town's approval process. Attachments: 1) Photos of existing picnic shelter 2) Conceptual rendering of the shelter 3) Site plan of the shelter Town of Vail Page 2 3/1/2016 Above and below: The existing Donovan Park picnic shelter, located adjacent to the restroom facility. Note that the tables are pushed against the wall. Town of Vail Page 3 3/1/2016 c 0 Alilkw MM liiiiiiiiiiiiii T ` 0 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 1, 2016 ITEM/TOPIC: Matters from Mayor, Council and Committee Reports 3/1/2016 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 1, 2016 ITEM/TOPIC: Adjournment ( 4:20 p.m.) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, MARCH 15, 2016 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Proposed / Future Agenda Items Annual Community Meeting at Donovan Pavilion - 3/8 Ethics, Liability and Best Practices presented by CIRSA - 3/15 PEC & AIPP Board Interviews and Appointments - 3/15 Review 2016 Summer Managed Parking Program for Ford Park - 3/15 Review Ford Park Artwork to be placed at park entries - 3/15 RETT Fund Update - 3/15 Town of Vail map application update - 3/15 Drone Legislation - 3/15 Restore the Gore Strategic Action Plan - 3/15 Transportation Ordinance Revisions - 4/5 Budget Supplemental Ordinance - 4/5 & 4/19 Investment Report Update - 4/5 Non resident Fire Services Agreements - April US Open Burton Recap - 5/3 Meeting with VLMD to review 2016 Marketing Plan and Creative - May Comcast Update - TBD Review "Fee In Lieu" amounts related to Employee Housing Exchange Program - TBD Follow up with Draft Agreement for Vail Commons Association Request - TBD Policy related to "Body Worn Cameras" - TBD Review Matrix on Multi -Use Facilities - TBD Vail Municipal Building Remodel Update - TBD Cleanup Title 12, zoning amendments- TBD Vail Trails Update - TBD Environmental Strategic Plan Update - TBD Eagle County School District Meeting w/ Board - TBD Ford Park Leases - TBD Peer City Visit to Aspen - TBD Open Lands Strategic Plan - TBD Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD VRD Agreement for Skate Park - TBD 3/1/2016