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HomeMy WebLinkAbout2016-03-15 Agenda and Supporting Documentation Town Council Afternoon MeetingVAIL TOWN COUNCIL REGULAR MEETING AFTERNOON AGENDA TOWN OF VA10 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:30 P.M., MARCH 15, 2016 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. ITEM/TOPIC: PEC/DRB Update (5 min.) PRESENTER(S): Chris Neubecker, Planning Manager 2. ITEM/TOPIC: Art in Public Places Board Interviews (45 min. ) PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: AIPP appointments will be made during the evening meeting. BACKGROUND: Interviews will be conducted during the afternoon meeting with six applicants for six vacancies on the AIPP Board. Two people are term limited and unable to reapply. There are four applicants who are currently serving on AIPP and two applicants who have not yet served on AIPP. 3. ITEM/TOPIC: ResortApp Discussion (30 min. ) PRESENTER(S): Ron Braden, Information Technology Director and Joe Cleary, ResortApp ACTION REQUESTED OF COUNCIL: Listen to the presentation and provide direction to staff on next steps regarding the $65,000 annual budget proposed. BACKGROUND: Staff had asked council last fall to proceed with exploring options for a comprehensive "Vail" branded mobile and iOS/Android application. No funds were set aside at this time, and staff asked to come back in 2016 during the supplemental budget process. 4. ITEM/TOPIC: Discussion about "draft term sheet" as part of draft Development Agreement for Chamonix Housing Project A request for affirmation of a recommended term sheet to be included in a draft development agreement to be shared with prospective partners responding to an RFQ/RFP for the Chamonix Neighborhood development and a request for Vail Town Council direction on the review of possible amendments to the Town's Resale Lottery Criteria contained within the Town of Vail Employee housing Guidelines. (45 min.) 3/15/2016 PRESENTER(S): George Ruther, Director of Community and Steve Lindstrom, Vail Local Housing Authority Board Chair ACTION REQUESTED OF COUNCIL: The Vail Local Housing Authority (VLHA) and the Town staff are requesting that the Vail Town Council affirms, affirms with modifications or denies the recommended term sheet and instructs the VLHA and staff to proceed with presenting possible amendments to the Town's Resale Lottery Criteria. BACKGROUND: The purpose of this item is to present a recommendation on the general terms of the draft development agreement to the Vail Town Council for review and approval and to receive public comment. Completing a development agreement is necessary to realize the Town's goal of developing Vail's newest residential neighborhood for families. Additionally, the Vail Local Housing Authority (VLHA) and the Town staff have reviewed the resale lottery criteria. The objective of the review has been to determine, which, if any, amendments should be made to the lottery criteria in light of 16 -plus years of working with the criteria and the policy outcomes that have, or more importantly, have not been realized. STAFF RECOMMENDATION: The Town staff recommends the Vail Town Council affirms the term sheet as proposed and instructs the VLHA and staff to proceed with presenting amendments to the Resale Lottery Criteria for Town Council review and approval. 5. ITEM/TOPIC: Information Update: 1) CSE Minutes from March 2 2) VEAC Minutes from March 8 3) RETT Fund Update 4) Noxious Weed Management Update Memorandum (5 min.) 6. ITEM/TOPIC: Matters from Mayor, Council and Committee Reports (10 min.) 7. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a) (b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: potential purchase of real property; 2) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions; Regarding: pending litigation (40 min. ) PRESENTER(S): Matt Mire, Town Attorney 8. ITEM/TOPIC: Adjournment (4:30 p.m.) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, APRIL 5, 2016 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items 3/15/2016 DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Proposed / Future Agenda Items Interviews and appointment Vail Local Housing Authority - 4/5 Transportation Ordinance Revisions - 4/5 Budget Supplemental Ordinance - 4/5 & 4/19 Investment Report Update - 4/5 Ford Park Project Improvements Update - 4/5 Non resident Fire Services Agreements - 4/5 San Miguel de Allende Sisterhood Agreement Programming Update - 4/5 Tour of Vail Golf and Nordic Clubhouse Remodel Project - April US Open Burton Recap - 5/3 Meeting with VLMD to review 2016 Marketing Plan and Creative - May Community Survey Results - June Comcast Update - TBD Review "Fee In Lieu" amounts related to Employee Housing Exchange Program - TBD Follow up with Draft Agreement for Vail Commons Association Request - TBD Policy related to "Body Worn Cameras" - TBD Review Parking Infraction Penalties - TBD Review Matrix on Multi -Use Facilities - TBD Vail Municipal Building Remodel Update - TBD Cleanup Title 12, zoning amendments- TBD Vail Trails Update - TBD Environmental Strategic Plan Update - TBD Eagle County School District Meeting w/ Board - TBD Ford Park Leases - TBD Peer City Visit to Aspen - TBD Open Lands Strategic Plan - TBD Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD VRD Agreement for Skate Park - TBD Please call (970) 479-2136 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. 3/15/2016 Tnwx OF vn' ii1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 15, 2016 ITEM/TOPIC: PEC/DRB Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: March 2, 2016 DRB Meeting Results March 14, 2016 PEC Meeting Results 3/15/2016 0 rowN of va MEMBERS PRESENT Peter Cope Doug Cahill Bill Pierce Rollie Kjesbo Andy Forstl DESIGN REVIEW BOARD AGENDA PUBLIC MEETING March 2, 2016 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS ABSENT PROJECT ORIENTATION 1:30pm SITF VISITS 1. 484 Arrabelle — 675 Lionshead Place 2. Golden Peak Tennis Courts — 461 Vail Valley Drive 3. Town of Vail Fire Station — 4116 Columbine Drive MAIN AGENDA 3:OOpm Election of Officers: ACTION: Re-elect Bill Pierce as DRB Chair MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 ACTION: Re-elect Rollie Kjesbo as DRB Vice -Chair MOTION: Pierce SECOND: Forstl VOTE: 5-0-0 Fischer Residence DRB160030 Brian Final review of a residential exterior remodel & addition 2636 Davos Trail/Lot 2, Block C, Vail Ridge Subdivision Applicant: Paula & Randy Fischer ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 2. Town of Vail DRB160022 Brian Final review of an addition and remodel 4116 Columbine Drive (Fire Station)/Lot 15, Bighorn Subdivision Applicant: Town of Vail, represented by Pierce Architects ACTION: Table to 4/6/2016 MOTION: Cahill SECOND: Forstl VOTE: 5-0-0 3. 484 Arrabelle LLC DRB160011 Matt Final review of an exterior alteration (windows/skylight) 675 Lionshead Place Unit 484/Lot 1 & 2, Lionshead Filing 6 Applicant: 484 Arrabelle LLC, represented by Alexandra Van Orsdale ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 4. Vail Spa Homeowners Association DRB160027 Chris Page 1 3/15/2016 Final review of changes to approved plans (solar, roof elements) 710 West Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 3 Applicant: Vail Spa Homeowners Association, represented by K.H ACTION: Approve MOTION: Kjesbo SECOND: Forstl 5. Golden Peak Tennis Courts DRB150555 Final review of an exterior alteration (Pickle Ball Courts) 461 Vail Valley Drive/Lot C, Block 5C, Vail Village Filing 5 Applicant: Town of Vail, represented by Todd Oppenheimer ACTION: Table to 3/16/2016 MOTION: Kjesbo SECOND: Cahill Webb Architects 6. Capstone Townhouses HOA DRB160047 Conceptual review of Exterior Renovation/Addition 1817 Meadow Ridge Road Units 1-6/1-ot 21, Buffehr Creek Resubdivision Applicant: Capstone Townhouses HOA, represented by K.H. Webb Architects ACTION: N/A 7. Leever Residence DRB160044 Conceptual review of a Single Family Residence 5087 Main Gore Drive North/Lot 2 & 3, Block 1, Bighorn 5th Addition Applicant: Harold Leever, represented by Greg Cummings ACTION: N/A 8. Galvin Residence DRB160010 Final review of New Construction (Single Family Residence) 303 Gore Creek Drive Units 9 & 10/Lot 9 & 10, Block 5, Vail Village Filing Applicant: Christopher Galvin, represented by Ryan Wolffe ACTION: Table to 3/16/2016 MOTION: Kjesbo SECOND: Cahill STAFF APPROVALS Triumph Mountain LLC DRB160025 Final review of an exterior alteration (sign) 292 East Meadow Drive Unit 101/Tract B, Vail Village Filing 1 Applicant: Triumph Mountain LLC, represented by Yesco P & R Enterprises DRB160026 Final review of an exterior alteration (sign) 228 Bridge Street Unit 100/1-ot A, Block 5, Vail Village Filing 1 Applicant: P & R Enterprises, represented by Yesco Vail BassHaus LTD-ETAL DRB160028 Final review of an exterior alteration (deck) 312 Mill Creek Circle/Lot 5, Block 1, Vail Village Filing 1 Applicant: Vail BassHaus LTD-ETAL, represented by Scott Turnipseed AIA Architecture & Construction Inc Spades Around the World DRB160029 Final review of an exterior alteration (roof) 5042 Snowshoe Lane/Lot 21, Vail Meadows Filing 1 Applicant: Spades Around The World, represented by Marco Beltran Page 2 VOTE: 5-0-0 VOTE: 5-0-0 VOTE: 5-0-0 Chris Chris Jonathan Jonathan Jonathan Jonathan Brian Matt 3/15/2016 Reimers Residence DRB160032 Final review of a changes to approved plans (height/roof) 3090 Booth Creek Drive/Lot 8, Block 3, Vail Village Filing 11 Applicant: Arthur Reimers, represented by Berglund Architects, LLC Petrus Management Corp. DRB160033 Final review of an addition 84 Beaver Dam Road/Lot 28, Block 7, Vail Village Filing 1 Applicant: Petrus Management Corp. represented by Berglund Architects, LLC Creekside Commercial Building LLC DRB160034 Final review of an exterior alteration (Sign) 223 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1 Applicant: Creekside Commercial Building LLC, represented by David Segerdahl DTA Vail Inc. DRB160035 Final review of an exterior alteration (windows) 610 West Lionshead Circle Unit 502/Lot 1, Block 1, Vail Lionshead Filing 3 Applicant: DTA Vail Inc. represented by Harry Williams Lion Vail LLC DRB160036 Final review of an exterior alteration (sign) 701 West Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 3 Applicant: Lion Vail LLC, represented by David Campbell Billingsley Residence DRB160040 Final review of a changes to approved plans (driveway) 1170 Ptarmigan Road/Lot 3, Block 7, Vail Village Filing 1 Applicant: Lucy Billingsley, represented by CCY Architects Vail Clinic Inc. DRB160042 Final review of an exterior alteration (pump) 180 South Frontage Road West/Lot E & F, Vail Village Filing 2 Applicant: Vail Clinic Inc, represented by David Lyle Breakaway West Home Owners Association DRB 160049 Final review of a changes to approved plans (siding) 963 Lions Ridge Loop/Lot B3, Block B, Lions Ridge Filing 1 Applicant: Breakaway West Home Owners Association, represented by Pierce Architects Jonathan Matt Jonathan Jonathan Jonathan Jonathan Jonathan Jonathan The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Page 3 3/15/2016 PLANNING AND ENVIRONMENTAL COMMISSION TOWN Of VAt March 14, 2016, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 Call to Order Members Present: Brian Gillette, Ludwig Kurz, John Rediker, John Ryan Lockman, Kirk Hansen, Henry Pratt Members Absent: Webb Martin Site Visits: 1) Booth Creek Park - 2900 Manns Ranch Road 2) Red Lion Condos - 304 Bridge Street 2. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 11-3-3, Prescribed Regulations Amendment, Vail Town Code, to amend Section 11-7-15 Ski Base Area Signs, and setting forth details in regard thereto. (PEC160007) Applicant: Vail Resorts, represented by Mauriello Planning Group Planner: Brian Garner Action: Approval, with amendments Motion: Rediker Second: Kurz Vote: 6-0-0 Brian Garner presented the proposal per the staff memorandum. Code is not clear; current code prohibits commercial advertising. Epic Discovery signs are desired, but are technically commercial activities. Applicant is requesting a change to the text of the code. If approved, this change will apply to all base areas of the Town. Staff believes that more clarity in code is needed. PEC is asked to make a recommendation to Town Council. Allison Kent from Mauriello Planning Group (MPG) is here representing the applicant. Allison Kent, MPG — Intent is to seek more clarity. We worked closely with staff to coordinate the proposed language. Pratt — Are these signs electronic? Jeff Babb, Vail Resorts — One of the signs is electronic. This will also go through DRB this week. Garner — Code was amended in 2010 to make changes to ski base signage Pratt — Will the signs be bright? Babb — They will be LED. We would be able to display operational information on the sign, only during daylight hours, turned on 30 minutes before the ski area opens. Hansen — Are there options for people with visual challenges (blind)? 3/15/2016 Babb- There is no current plan for sight challenged people to be accommodated with these signs, but this may be considered moving forward. Public Comment - None Gillette — Agree with staff. Rediker — We can achieve what the applicant wants without broad text changes. That language was put into the code for a reason. Not limited to eating and drinking establishments. First change proposed is fine; I don't agree with second change on eating and drinking establishments. Language on seasonal offerings on the mountain allows the applicant to install signs that they propose. Paragraph A (1st part ok to change, but not 2"d). Preference to strike Section A.8.c Kurz — Agree with Rediker's proposed language. Are there any competitive advantages to one applicant vs. another recreation provider? Garner — We are specifically trying to avoid advantages to marketing eating and drinking establishments as originally intended by the 2010 amendment. Hansen — Support Rediker's proposed changes. Would like to hear from the applicant. Babb - Vail is the exclusive permit holder for activities in the Forest Service Properties. Therefore should not be competitive advantage. Lockman — In general, this change provides clarity. Pratt — In general, this change is a good thing. Agree with Rediker that we are opening the door to some commercial use that is a step beyond. Gillette — Are we allowing these uses because they are recreational uses, and not other types of commercial uses? Rediker — Because they are recreational uses that generate revenue, are they allowed or are they commercial? That's why they are requesting these changes. You just don't know what may come down the pike. But if we can make the change it could be viewed as broad. Rediker— Motion to approve, amended as follows: Section 11-7-15, second proposed change in paragraph "A" to retain "commercial uses" and strike "retail stores and eating and drinking establishments." 8b proposed language approved. 8c changes not to be included, but retain existing language. 3. A request for review of a Major Exterior Alteration, pursuant to Section 12-7B-7, Exterior Alterations or Modifications, Vail Town Code, to allow for the addition of 1,193 square feet of gross residential floor area (GRFA), located at 304 Bridge Street Units R2 & R3 (Red Lion Inn Condos)/Lots E -H, Block 5A, Vail Village Filing 1, and setting forth details in regard thereto. (PEC160008) 3/15/2016 Applicant: Oscar Tang & Blue Mountain Investments, represented by J+A Architects aka VAg Architects Planner: Brian Garner Action: Continued to March 28, 2016 PEC Motion: Gillette Second: Kurz Vote: 6-0-0 Brian Garner — PEC review is to consider the proposed form and location of improvements including siting, setbacks, height, bulk and mass, site improvements and landscaping. If approved today, then the Design Review Board (DRB) review is next. Final approval of the design would be by the DRB. Architect, Brian Judge is representing the applicant and is here to present. Rediker — Question on Urban Design Guide Plan, pages 7-9 in memo: Do all of these come from the Design Guide Plan? Garner — Yes. He referenced the sub -heading for Vail Village Design Considerations on page 7. Rediker — Major issue from my understanding is the sun and shade analysis. I would like to know what the Urban Design Guidelines say about sun and shade. I would like to know if that is the verbatim language in guidelines. Brian Judge, Architect — One of the clients was trying to attend today, but the pass is closed. We have reviewed the documents to see what the requirements were on bulk, height, etc. Our code analysis led us to understand that there is 2,213 sq. ft. of GRFA remaining on the property. We spent a lot of time reviewing the Vail Village Design Plan and the Urban Design Guide Plan. There are three residential density units on the property, and that will remain. We are trying to be respectful to Mill Creek. Building has not had much renovation in a long time. That area of Town had some significant changes starting in 2007, including the Rucksack Building. Enclosure of the patio at the Red Lion occurred, but not additional GRFA. Site sits at about 83% site coverage. This building crosses the property line slightly, and the building to the north also crosses the property line. Streetscape Master Plan was reviewed, but does not really apply to this case. There are five primary urban design considerations. Mr. Judge reviewed the proposed plans. Height allowed is a 60/40 split. 60% can exceed 33 feet and none can exceed 43 feet. The building is within height limits. Guidelines talk about presentation of the building to the street. Stairs to the north are old and not well built. Canopy was added in 1980s, and it's included in site coverage. New design will be cleaner and more architecturally consistent. Red Lion Restaurant has a Class -A hood. Venting and egress of that hood discharges on the roof. There is a series of access doors on the roof, near the discharge of the fumes from the restaurant. The discharge is below the roof ridge. Proposal would alter the hood to discharge further from the Village pedestrian area. Bulk and scale model was shown to the Commission. Stair enclosure was reviewed. No change proposed to the materials. We are trying to embrace the indigenous architecture in a high quality way. Pedestrian ization from Design Guidelines was reviewed. New design will have much quieter exhaust fans, with access from inside. New exhaust chimneys will be raised up to 14 feet to get smells farther away. Judge reviewed the Urban Design Guide Plan, on Pedestrianization. Building has movement 3/15/2016 to it at the pedestrian level, with niches in and out. Condos on upper level are set back from the street. This allows corner glass on adjacent building retail spaces. We felt that the best location for the addition was on the upper level, to keep the ground level unchanged. This keeps in character of the building as it is today. We spent time looking at the adjacent building We pulled the northeast quadrant back 19 feet, to help maintain views from the neighbors. He showed areas on the plan where views would be maintained. Street Edge from Urban Design Guide Plan was reviewed. We did not want to change the street edge. There are some nice trees in this area, and places for people to pause. Judge reviewed the two View Corridors in area. Not going any taller than the existing building. Chimney will be raised. But we will stay under the height limit. View Area 4 is between Christy Sports and Hill Building, looking back to the east toward the Gore Range. Our addition and dormer is well behind the Christy Sports building and will not impact the view corridor. Sun Shade Analysis — We started with the sun shade analysis, then pulled the addition back to preserve light and view for the neighbors. We are keeping roofs below existing ridge height. Slight increase of infill will result in some additional shading. GRFA will remain unused on the site. Gillette asked about the dates when sun and shade analysis is performed. Brian Garner explained the requirements, which includes analysis between March 21- September 23. Judge — Current shadow shades adjacent building to the 3-4 foot point above the second story. Character of the architecture is staying the same. Facade materials and Tyrolean architecture has been preserved. Balconies and railings may be replaced. We will discuss in greater detail with DRB. Master Plan calls for upgrading the buildings in the Vail Village. Action Plan calls about the uniqueness of the Red Lion Building. Huge public benefit to clean up the area below the stairs. So will raising the chimney and exhaust from the kitchen. They will both improve health and safety. Master Plan calls for commercial activities in the Mill Creek corridor, but this plan does not impact the creek corridor. Still below building height. Land Use Map calls for a 3-4 story village area, we are well below those heights. Action Plan calls for commercial activities facing Mill Creek, and that is still possible if that is desired. No impacts are proposed on Siebert Circle. Plan also calls for infill developments with Tyrolean architecture. Plan anticipates that the Red Lion building has remaining GRFA and development rights. We are not developing to the maximum density. Architecture using same size detailing, windows, roof overhangs, etc. Hansen - Is exterior being upgraded, or just area of construction? Judge — Just area of construction. Roof has been recently repaired. Hansen — You mentioned there may be minor tweaks to the detailing, railings, etc. Judge — We are within GRFA and massing, height and setbacks. DRB may ask some questions and request changes. If the DRB asks us to move a wall by 4 feet, we would come back to the PEC. Rediker — Please show where the back corner changes are proposed. Judge reviewed the first floor (condo level) plans. Mechanical equipment in the back corner of 3/15/2016 the condo level. This remodel will allow the mechanical to be moved Rediker — Where will the new kitchen hoods vent? Judge — Pointed to location on the roof where hoods will vent out. He explained how the vents will be combined into fewer ducts. They will vent in northeast corner of the roof. Gillette — Should we come up with a maximum shadow analysis to show what the potential impacts would be? We are not really seeing the impact of the shade. Would like to see impact if the height was at the maximum. Rediker — This plan does not show the full impact on the south elevation of the adjacent. He asked about the code language on shadow analysis and the dates when shading should be shown on the plan. Neubecker and Garner explained the code language. Rediker — Guidelines dictate that we look at two dates (spring and fall equinox). We can't tell from this plan where the shadow falls. Garner — In an urban context, you will have shadows on adjacent properties. Rucksack Building also casts a shadow on property to the north. Pratt — Discussed the code requirements for when a shadow analysis is required. 3D models are shown in a grassy field with no context. I would like to see the south elevation of the Rucksack Building in the shadow analysis. Shadow analysis does not show the windows on the adjacent building. Sheet 3.2 North Elevation, even if you showed the south elevation of the Rucksack in relation to this building, it would be helpful. I would like to see this shadow revision, relative to the existing and proposed. You are adding a lot of mass on the north side. It would help us to understand the relationship of this building to the building next door. It's a relative situation, but it's a shading issue. Gillette — I have no problem with this application. One of the tenets of review is the sun shade analysis but I can't tell if it's substantial. Public Input — Bill Gardner, Unit R-1, Lower Unit in back of Rucksack Building. I also have a letter from the owner of unit upstairs, Unit 2. Applicant made a good effort to accommodate the Town and some of the issues. Rucksack building will submit a series of questions. Height 60/40 split was not addressed well. Back of Rucksack is the same as it was in 1979. This is the second time that the applicant has expanded that unit. Want to see if there is another way to expand without moving toward the Rucksack Building. We are opposed to this design until we understand it better. Final Comments - Pratt — You are proposing to infill area below the stairs; once you enclose the stairs, how will you access these triangles of space? Judge — Stairs are hung from structure above, no foundation below stairs. Access will be 3/15/2016 provided to these areas. Pratt — On view corridors, would like to see images in the packet Lockman — Although applicant is within the code requirements, there is an impact to the adjacent property to the north. I would like to better understand the impact to the building to the north. Project meets a lot of the Town's goals, but right now I don't understand all the impacts to neighbor. Hansen — Generally in favor of the application. Red Lion is a community gem for residents and visitors. Because of that we are taking a cautious approach. There are impacts, but they are minor. Windows will probably receive less sunlight on some days on the year. Let's look at shade analysis to make a better decision. Kurz — Agree with Hansen, but not enough information. In general it looks to meet most codes, but warrants a closer look. Rediker — Much of the application is within what is allowed for the property, height, GRFA, etc. Walking down Bridge Street, I feel the scale is appropriate, especially looking at other buildings in the area. Generally, the application fits within the goals of the master plan. Also complies with Town Code and Urban Design Criteria, but need to look at the sun shade analysis, but not sure how valid there concerns are, since I don't have enough information. I don't see hard evidence from either side. Comment to Rucksack Building owners, you are coming in late in the game. If you have concern, get those objections in quickly. Guidelines state that they are not intended to limit building height. Gillette — Mimic what Rediker just said. Encourage Rucksack owners to read the packet and report. Pratt — Looks like there is a significant impact on the neighbors light and air, but a right to direct sunlight is not protected. I'm not a lawyer, but I don't believe that views are not protected. 4. A request for the review of a conditional use permit, pursuant to Section 12-8B-3, Conditional Uses, Vail Town Code, in accordance with the provisions of Section 12-16 Conditional Uses, Vail Town Code to allow for construction of public parks and active public outdoor recreation areas and uses, including tennis courts and playground, as well as an accessory restroom building and picnic shelter, located at 2900 Manns Ranch Road (Booth Creek Park)/Lot 11, Block 1, Vail Village Filing 13, and setting forth details in regard thereto. (PEC160009) - 60 Min. Applicant: Town of Vail, represented by Todd Oppenheimer Planner: Chris Neubecker Action: Approve with Conditions Motion: Kurz Second: Hansen Vote: 5-0-1 (Pratt Abstained) Conditions: As contained on page 11 of the staff report. Conditions of Approval: 1. This Conditional Use Permit shall lapse and become void if a building permit is not obtained and diligently pursued toward completion or the approved use has not 3/15/2016 commenced within two (2) years from the date of approval. Any conditional use which is discontinued for a period of two (2) years, regardless of any intent to resume operation, shall not be resumed thereafter, any future use of the site or structures thereon shall conform to the provisions of Title 12, Vail Town Code. 2. Hours of operation shall be from dawn to dusk. 3. Artificial lighting of the tennis courts is prohibited. 4. Prior to issuance of a building permit and any site work, applicant shall install silt fencing or other appropriate erosion control features to prevent degrading the wetlands to the east of the courts and water quality in Booth Creek. These erosion control features shall remain in place until the final landscaping is installed and vegetation is established. 5. No disturbance of the delineated wetlands is allowed. 6. Prior to start of construction or issuance of a building permit, the applicant shall obtain approval from the Design Review Board of the proposed park plans, proposed architecture and landscaping plan. 7. Prior to issuance of a building permit, applicant shall revise the plans to include the Town of Vail standard construction notes. 8. The minimum asphalt section shall be 3" asphalt over 6" base. 9. The minimum concrete section walk section shall be 4" concrete over 6" base. All Concrete paving shall be Class P with fiber mesh. 10. A separate sign permit is required for all signs within the park. All sign posts shall be the standard Town of Vail timber sign post. 11. Prior to issuance of a building permit, applicant shall revise Sheet C1.0 "Grading and Drainage Plan" to provide necessary drainage conveyance under or over the west walk connection. 12. Prior to issuance of a building permit, applicant shall rectify floodplain lines on plan. Per FEMA, use BFE from Flood Profile with updated topography. 13. Prior to issuance of a building permit, applicant shall revise site plans to show that all parallel parking spaces will be at least 9'x24' and a minimum of 5' off the edge of road. Gravel shoulder can be reduced to 12". Applicant shall also show cross - slope of parking spaces on final design plans. Neubecker - Presented an overview of the project, the plans and stated the applicant is the Town of Vail. The applicant is proposing 11 parking spaces including handicapped accessible parking. Applicant worked with children to design the new park and the Art in Public Places (AIPP) board on the design. Note that wetlands are on the site. A proposed trail would cross Town owned stream tract, but there may be other options to consider. Gillette — How far is path from creek? Does it allow views to the creek? Todd Oppenheimer, Public Works — Creek is close in proximity but views uncertain due to heavy vegetation, and creek is lower. No vegetation will be removed in that area and following existing foot path. Gillette — Is the foot path is existing? Oppenheimer — Yes. Rediker — Any additional opening remarks? 3/15/2016 Neubecker — Finished opening remarks and staff is supportive of the project in general. However, just have some concerns about wetlands and stream tract. Kristin Bertuglia is present to answer questions as well. Lockman — Would like to more information about wetland designation. Oppenheimer — Property was deeded to Town of Vail by Vail Resorts a long time ago. Tennis courts were existing. Likely no wetland at that time, but land was likely low and water has infiltrated from other portions of the site and created a wetland. Staff went through six different iterations of park site designs to come to this design. Current proposed configuration makes the most sense. Tennis courts make more sense to be relocated. Wetlands stay untouched with no grading or construction access near them. Old retaining wall remains in place. Process has been happening for two years with public input. Staff wanted to know concerns of adjacent neighbors, and most residents stated they wanted most existing vegetation left intact. Site has been designed to avoid impacts to large stands of vegetation. Proposed path is located where public stated they wanted to walk. Gillette — What are the paths going to be made of? Oppenheimer — Concrete. He went on to explain the grades and configuration of the paths. Gillette — Other paths are gravel. Why concrete here? Oppenheimer — Neighbors and Council wanted hard surface to be able for small children to ride around in a loop on a bike. Rediker —What kinds of lighting will be used? Oppenheimer — 9 bollard lights around path. Neubecker —Downcast light will be used. Dark sky compliant. Gillette — How will drainage work? Oppenheimer — Explained grading and drainage. Kurz — Believes this is the most vetted park design done by Town with very engaged neighbors. The project has strong neighbor approval. Feels very comfortable with project overall. Hansen — What is the configuration of the restrooms? Oppenheimer — They will be 3 season restrooms fully plumbed. Closed only during middle of winter. Rediker — Clarify on plans the location of restrooms? Oppenheimer — Showed location on site plan. Explained architecture of site buildings including restrooms. 3/15/2016 Kurz — Who manages the restrooms? Town of Vail or Vail Recreation District? Oppenheimer — Town of Vail. Gillette — What's north of the courts? Oppenheimer — Pathway and a picnic table. Rediker — Where are the parking spaces? Are they head -in parking stalls? Oppenheimer — One head in (for ADA access); others will be parallel. Parking spaces along Manns Ranch Road. Neubecker — Also, there will be bike racks included. Oppenheimer showed locations of racks and showed a drinking fountain location. Gillette — May want to reconsider location of a bike rack right on the trail and put it more in the park where people may be more comfortable leaving their bike, since many bikes are not locked. Oppenheimer — Showed location of picnic shelter with charcoal grill and other picnic tables. Explained movable park furniture will be used so users can manipulate the furniture to better fit their needs. Rediker — Any additional questions? None. Public comment - None. Comments from the Commission. Gillette — Likes the plan. Kurz — Likes the plan. Hansen — Appreciates the public process and likes the design. Lockman — Appreciates the public process and likes the project. Rediker — Appreciates the process and likes the project. Prefers to see stream tract not impacted but is OK with the path crossing the stream tract as proposed. Any other comments or questions? None. Closed comment. Entertain motion. 5. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code, to allow for the future development of Employee Housing Units on the Chamonix parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC150019) Applicant: Town of Vail Community Development Department Planner: George Ruther Action: Table to May 9, 2016 Motion: Rediker Second: Gillette Vote: 6-0-0 3/15/2016 6. Approval of Minutes February 22, 2016 PEC Meeting Results Action: Approval Motion: Gillette Second: Kurz Vote: 4-0-2 (Hansen, Pratt Abstain) 7. Informational Update March 28 update from Environmental Team on the Town's natural gas usage. 8. Adjournment Action: Approval Motion: Hansen Second: Kurz Vote: 5-0-1 (Pratt Abstain) 3/15/2016 KK TOWN OF YAIl1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 15, 2016 ITEM/TOPIC: Art in Public Places Board Interviews PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: AIPP appointments will be made during the evening meeting. BACKGROUND: Interviews will be conducted during the afternoon meeting with six applicants for six vacancies on the AIPP Board. Two people are term limited and unable to reapply. There are four applicants who are currently serving on AIPP and two applicants who have not yet served on AIPP. ATTACHMENTS: Memo AIPP and PEC Appointments 031516 3/15/2016 TOWN OF Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: March 15, 2016 Subject: Interview and Appointments to Boards and Commissions for Art in Public Places (AIPP) and Planning and Environmental Commission (PEC) Town Council will have an opportunity to interview six applicants for six vacancies on the AIPP Board during the March 15 afternoon meeting. There are three applicants for the PEC and all are currently serving; there will be no interviews with this group. The formal appointments are scheduled for the evening meeting. Terms for the appointments to these boards are two years, April 1, 2016 through March 31, 2018. The applicants for the Art in Public Places Board (AIPP) are listed below; the applicants have met the requirements of either residency and/or property ownership within the Town of Vail. 1. Patricia Donovan 2. Julie Hansen 3. Nancy Lassetter 4. Bill Pierce 5. Kara Woods 6. Amanda Zinn Duties and functions of the Art in Public Places Board include: ■ Implementation of the AIPP policies and selection procedures. ■ Acquiring public art by purchase, donation or other means for Vail's permanent Art in Public Places collection. ■ Overseeing the maintenance and preservation of art works displayed in public areas. ■ Assisting the Art in Public Places coordinator in obtaining grants and donations to fund public art projects. ■ Promoting public art through a public education program that will further community appreciation and understanding of the visual arts. ■ Publicizing Art in Public Places projects and recognizing the artist(s) involved with the project. ■ Evaluating the Art in Public Places program and commitment of board members annually and setting program goals on a five year basis. The current make up of the AIPP Board include: Members Term Expires Julie Hansen 2016 Michael Kurz 2017 Cookie Flaum 2016 Kara Woods 2016 Kathy Langenwalter 2016 Amanda Zinn 2016 Bill Pierce 2016 3/15/2016 The applicants for the Planning and Environmental Commission (PEC) are Ludwig Kurz, Henry Pratt, and John Rediker, which would fill three of the four vacancies that exist. Webb Martin was serving on the board but unable to reapply for another term. The one vacancy continues to be advertised in the newspaper and on the town's website and interviews will be scheduled once letters of interest are received. All candidates have met the criteria requirements of residency and voter registration. Duties of the seven -member PEC include review and determination of requests for variances and conditional use permits, and recommendation to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed plans and other community matters per the Town Charter and ordinances. The current make up of the PEC is shown below: Members Term Expires Henry Pratt 2016 John Rediker 2016 Ludwig Kurz 2016 Webb Martin 2016 Brian Gillette 2017 Kirk Hansen 2017 John Ryan Lockman 2017 The attached materials provide the letters of interest and resumes, possible interview questions and member attendance records. The position vacancies were advertised with a public notice in the Vail Daily and posted on the Town of Vail website the last few weeks. Attachments: ■ Letters of Interest / Resumes from Candidates ■ Possible Interview Questions ■ Attendance Records Town of Vail Page 2 3/15/2016 TOWN OF 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Art in Public Places Board Interview Questions What interested you in applying for the AIPP Board membership? What qualities and experience can you bring to the AIPP board and programs? Why is public art important to the Vail community? Are you able to provide recommendations for AIPP's creative programing? Art in Public Places 970.479.2344 970.479.2166 fax Along with the monthly meetings, AIPP sponsors several programs throughout the year. Are you able to make the necessary time commitment attend monthly meetings, participate in programs, and help to promote AIPP within the community? 3/15/2016 Art in Public Places Board Attendance 4/2014-3/2016 3/15/2016 A B C D E I F G H 1 Cookie Julie Kathy Bill Kara Amanda Michael Date Flaum Hansen Langenwalter Pierce Woods Zinn Kurz 2 4/7/2014 New member/ Absent New New Member Member x x 3 5/5/2014 Absent Absent lAbsent 4 6/2/2014 Absent x 5 7/7/2014 x 6 8/4/2014 Absent x 7 9/8/2014 x 8 10/6/2014 Absent Absent x 9 11/3/2014 Absent x 10 12/1/2014 Absent x 11 1/5/2015 Absent Absent x 12 2/2/2015 x 13 3/2/2015 Absent x 14 4/6/2015 New Member 15 5/4/2015 Absent 17 6/1/2015 Absent 18 7/6/2015 19 8/3/2015 Absent Absent 20 8/31/2015 21 10/5/2015 22 11/2/2015 Absent Absent Absent 23 12/7/2015 Absent Absent Absent 24 1/4/2016 Absent 25 2/1/2016 26 3/7/2016 27 3/15/2016 4253 Spruce Way - Unit A Vail, CO 81657 February 14, 2016 Vail Town Council c/o Patty McKenny, Vail Town Clerk 75 South Frontage Road Vail, CO 81657 Dear Vail Town Council members, Unique opportunities abound for residents in Vail - opportunities to experience great beauty, skiing and a multitude of physical activities, culture, community, intellectual challenges, artistic expression, reflection, family fun - the list is almost endless. What makes Vail so special is that so many of these experiences happen simultaneously and are integrated into a whole that leaves a lasting impression on all who visit and live here. My purpose in writing to you is to express my interest in joining the Art in Public Places Board. I would very much appreciate being part of a group that is directly committed to promoting an integrated experience for those who live and visit Vail, and as the AIPP mission statement asserts, "to develop artistic projects and programs that involve and educate the community and enhance its vitality." I believe that my background would make me an asset for the AIPP Board. Essentially, I have pursued two careers that have pertinence for this position. Currently, I am artist/oil painter, who daily studies and creates art. Prior to becoming a full-time artist, I was a principal in the Littleton Public Schools (Colorado). In that position and along with a committed staff and a supportive school district, I created an elementary school for the arts. The school continues to thrive and provide countless opportunities for students to develop their artistic talents, to regularly display their creations, and to perform for others. From my resume, which is attached, you will also see 3/15/2016 that I had many opportunities during my career to demonstrate leadership and facilitation skills in a variety of settings over a long period of time. Noteworthy was my participation on the board and eventually as chairperson of the Colorado Principals' Center - a group dedicated to developing the skills and proficiencies of principals throughout Colorado and sponsored by the University of Colorado. Also in reviewing my resume, I hope that you will see my commitment to working with others toward common goals that represent the needs of a variety of communities. For almost 30 years, my husband and I have owned property in Vail - enjoying weekends and longer periods with family and friends. Two years ago, we moved here permanently. Every day, we relish in the opportunities provided by this unique community. I would like to join the board of Art in Public Places to contribute my background and perspective to this important endeavor and to add my enthusiasm for art and to the ever-expanding vitality of Vail. Sincerely, Patricia A Donovan Enclosure 3/15/2016 Patricia A. bonovan Professional Qualifications: 4253 Spruce Way - Unit A Vail, CO 81657 303-981-8795 (cell) Skilled and experienced in: • Oil Painting- professional artist • Art Education/Organizing and managing and elementary fine arts program • Supervision, management, and leading an elementary school • Opening a new school, i.e., establishing a vision and mission with staff and the community, providing staff development, ordering materials, coordinating with district personnel • Facilitating school and community meetings. • Implementing appropriate and timely technology programs for promoting learning • Teaching graduate level courses • Serving on district and state committees/boards • Planning and implementing a variety of instructional models of teaching • Presenting workshops • Implementing programs to promote resiliency Professional Experience: 2008 -Present Artist -Oil Painter, specializing in figurative work and landscapes 1999-2008 Principal, Centennial Academy of Fine Arts Education Littleton Public Schools - Littleton, Colorado Pre-school- 5th grade (33% poverty level; 31% mobility) Recipient of grant from LP5 Foundation to provide fine arts program; (Daily instruction offered for all children in visual and performing arts) Recipient of Goals 2000 and Read to Achieve grants ($325,000) Advanced technology opportunities provided for students Recipient, School of Excellence Award, Colorado Alliance for the Arts Colorado Principals' Center Chairperson and Board Member District Language Arts Committees 1995-1999 Principal, Metz Elementary Adams County District 50 - Westminster, CO Kindergarten - 5th Grade, Title 1 School (58% minority, 18% ESL, 21% mobility) Improved C -SAP Scores from 1997-99 (Recognized by the Denver Post as one of 3 schools in state to dramatically improve C -SAP performance) Student Tutor and Peer Mediator Programs 3/15/2016 Lightspan Partnership School Recipient of Eisenhower, Creativity, Literacy, and Colorado Education Foundation Grants Year-long, multi -cultural studies - Culminating in Multicultural Family Nights District Representative to Colorado Principals' Center Chairperson, District ILP (Individual Learning Plan Committee (Developed template for compliance with state mandate) 1994-1995 TOSA/Core Teacher, Powderhorn Elementary Jefferson Co. Public Schools, CO On special assignment to open new school (4 -person team) Developed mission, vision, and norms for new school Hired new staff members Planned and implemented teacher in -services Ordered materials, furniture, technology Facilitated parent meetings 1992-1993 Professional Alternative Consortium for Teachers - Swerviso Teacher Jefferson Co. Public Schools, CO & University of Colorado at Denver Mentor teacher to interns, student & practicum teachers Mentor for experienced teachers on job targets University instructor Staff developer in areas of cognitive coaching, teacher performance standards, standards based education, portfolios for professionals, authentic assessment and process teaching 1989-1992 Teacher, Ute Meadows Elementary 1981-1983 Teacher, Fitzmorris Elementary Jefferson Co. Public Schools, CO First and second grade teacher Building Staff Developer Demonstration Teacher - for Language Arts and Title 1 Supervisor of practicum and student teachers 1986-1989 Educational Consultant, Stevens, Edgewater, Peck, Fitzmorris, and Dutch 1977-1979 Creek Elementary Schools and Deer Creek Junior High Jefferson County Public Schools, CO In -class instruction/support for students & teachers Diagnosis of children with suspected educational handicaps Teacher leader/Building Staff Developer 1988-1991 Trainer of Teachers 3/15/2016 Language Arts Department, Jefferson County Public Schools 1977-1979 Montgomery County Public Schools, Maryland Workshop leader In-service training for new teachers Model teacher and supervisor 1976-1979 Diagnostic Prescriptive Teacher Georgetown Hill Elementary, Montgomery County Public Schools Resource teacher to students and teachers Education University of Kansas, Lawrence, KS - BA in History Federal City College, Washington, D.C. - Early Childhood Education George Washington University, Washington, D.C. - MA in Special Education University of Colorado, Boulder, CO - Administration, Curriculum, Supervision Art Students' League, Denver, CO - Fine Arts/Oil Painting Professional Honors and Involvements Tuition Grant/Stipend: • US Office of Education, full tuition grant to study at George Washington University • Colorado Principals' Center -stipends to attend International Principals' Center Annual Conventions Presentations: • "Stages of Adult Development" - 1987 • "Chapter 1 Students & the Writing Process" - 1987 • "Writing Process in Kindergarten" - 1988 • "Strategies for Developing Writing" - 1988 • "Developing a Vision for Schools" - 1988 • "Using a Process Approach to Writing" - 1990 • "Delivering Special Education Services Within the Regular Classroom" - 1990 • "Framework for Thinking about Language Instruction" - 1990-91 • "Writing Process" - Colorado State University class - 1990-93 • "Assessment, What Is It?" - 1992 • "Teacher Performance Standards" - 1993 • "Cognitive Coaching" - Colorado State University class - 1993 • "Authentic Tasks for Primary Children" - 1993 • "Resiliency & Literacy - Students Tutor for Success"- 1998 • "Savvy Principal Workshop" - Colorado Department of Ed. - 2002 & 2003 3/15/2016 Julie Hansen 4010 Fall Line Drive Vail, CO 81657 970/390-0878 jhansen@sprynet.com February 11, 2016 Patty McKenny Vail Town Clerk Town of Vail PmckennY(@vaiIqov.com Dear Ms. McKenny: I am applying for one of the open seats on the Art in Public Places board. I am a current AIPP board member; I was originally appointed in May 2014 to a two year term. Please submit my attached letter of interest to the Vail town counsel. Thank you, Julie Hansen 970/390-0878 ihansen@sprynet.com 3/15/2016 Nancy L. Lassetter 2897 Timber Creek Dr. @21 Vail, Colorado 81657 nlassetter@slifer.net 970.376.51903 3/3/2016 Dear Members of the Vail Town Council, I became interested in joining the Art in Public Places Board after joining the Vail Art Pass group, when it was formed in June, 2015. Vail Art Pass opened my eyes to all of the beautiful public art that we have in Vail, and what an impact that it has on both locals and visitors to the Vail Valley! I have loved pointing out to visitors this winter- upon entering Vail Village from the Parking structure — the 10`h Mountain soldier sculpture, the wonderful Christmas lights in the Village, especially the giant Christmas tree, as well as the fun ice sculpture movie screen with movies, and the ice thrones and couch across from Mountain Standard What a photo op story and a great picture to show friends— my ski trip to Vail! I have been visiting Vail to ski in the winter, and escape the heat of summer in Dallas, since 1973, and have really enjoyed watching Vail evolve as a World Class winter and summer resort! After moving to Vail as a full time resident in 2002, 1 have come to love Vail for so many reasons: the skiing, hiking, lifestyle, the people, and the ART! At this point in my life, I have the time and interest to be involved in the community, and art is my passion. Participating in the Art in Public Places Board would allow me to use my skill set to give back to the town I love. I look forward to meeting the Vail Town Council on March 151h Thank you, Nancy Lassetter 3/15/2016 Nancy L. Lassetter 2897 Timber Creek Dr. @21 Vail, Colorado 81657 nlassetter@slifer.net 970.376.5190 Professional Experience Slifer Smith & Frampton Real Estate, Vail, Colorado 2006 -Present Real Estate Broker • Based in The Ritz Carlton Hotel, Bachelor Gulch • Awards include: 0 2014 Top 20 Broker Eagle Award 0 2009 Top Producer Bachelor Gulch 0 2009 Top 10 Brokers Golden Eagle Award 0 2008 Top 20 Brokers Eagle Award Ritz Carlton Club, Bachelor Gulch, Colorado 2002-2006 Real Estate Broker • Based in The Ritz Carlton Hotel, Bachelor Gulch • Awards Include: 0 2006 Top Producer 0 2005 Top Producer 0 2004 Top Producer 0 2003 Top Producer o 2002 Rookie of The Year Sigrid Olsen / Cambridge Dry Goods, Dallas, Texas 1985-2006 Sales Executive/ Vice President • Wholesales Sales Representative for Men's — Ladies Clothing Companies In Texas, Arkansas, Louisiana, Mississippi, Kansas, Missouri, Oklahoma • Awards Include o Top Producer —20Years Braniff International, Dallas, Texas 1984 Flight Attendant — Walter Mondale's Presidential Campaign Airplane • One of the four Flight Attendants chosen out of 10,000 applicants to work on Walter Mondale's chartered campaign airplane for one year, as he ran for President. 3/15/2016 Braniff International, Dallas, Texas Flight Attendant Worked as Flight Attendant on routes in: US, Europe, South America, Asia Education University of Arkansas, Fayetteville, Arkansas Bachelor of Arts, Commercial Art Memberships Dallas Museum of Art, Dallas, Texas Kimball Art Museum, Fort Worth, Texas Denver Art Museum, Denver, Colorado 1973-1984 1973 3/15/2016 Nancy Lassetter Office: The Ritz Carlton Hotel I Bachelor Gulch Office Phone: (970) 845-2300 Direct Line: (970) 845-2393 Mobile Phone: (970) 376-5190 Email: niassetter(@slifer.net Website: www.nancylassetter.com Slifer Smith & Frampton Real Estate Nancy Lassetter was born in Dallas, Texas and raised on horseback riding, water skiing, and Friday night lights. But it was a summer trip to the Rockies that she remembers best of all. "I knew I had found my home," she says. Like so many who settle in the Vail Valley, there would be stops along the way. After graduating from the University of Arkansas, Nancy worked for a major international airline and travelled the world before returning to Dallas to work in the fashion industry. She took a fair amount of ribbing about the "real world" value of her Commercial Art degree, but it's Nancy's ability to see the vast potential and beauty in her surroundings and to visualize her clients' wants and needs, and to know when these sometimes elusive senses have come together, that definitely sets her apart. Whether it's a gift of artistic talent, or careful thought and preparation, doesn't really matter. Nancy isn't happy until she's found more than a house, but a warm and comfortable place for her new friends to call home. "I know it sounds corny," she says, "but a home has a special quality to it, a feeling that you get the very first time you walk in, and you just know. You know It's the one. Sharing that feeling with other people is something I could never take for granted. I'll never grow tired of it." Nancy was a natural in the apparel industry. She got to work with people she liked, her positive attitude was contagious, and she had an eye, and an ear, for what people wanted. Each New Year brought more achievements and awards, but her heart still belonged in the Vail Valley. She never missed her ski trips. "I remember the excitement of skiing Beaver Creek Mountain the day it first opened, more than 30 years ago]" or her summer balloon rides away from the Texas heat. Weekend trips skiing the powder and visiting friends became so frequent that she knew it was time, "I didn't want to go back anymore, and I didn't want to miss anythingl" So, without a parachute, but with a huge bundle of enthusiasm and a lifetime of dreams, she finally came home for good, "The most terrifying and rewarding thing I've ever done." Nancy received her Colorado Real Estate License in 2002 and immediately joined the pre -construction sales team as a broker at The Ritz Carlton Club in Bachelor Gulch. The same strong work ethic and passion for being with people that had served her so well once again propelled her to head of the class, earning "Rookie of the Year" and "Top Producer" honors. Nancy was invited to join Slifer's Beaver Creek office in 2005 and the Bachelor Gulch office In 2006. Nancy earned her GRI, Graduate Realtor Institute, accreditation in 2007, a designation only 1% of brokers achieve. She was awarded the Slifer Eagle Award in 2008, Top 20 Brokers, and the Golden Eagle Award in 2009, Top 10 Brokers. Nancy was the Top Producer in Bachelor Gulch in 2009. Most recently, Nancy received Slifer's Eagle Award Top 20 Brokers for 2014. Her past year sales have ranged from an $11,200,000 single family home In Vail, a $3,200,000 Beaver Creek Village Condominium and a $4,000,000 Bachelor Gulch Village condominium. "I really enjoy helping families find their perfect mountain home- whether it is a fractional ownership condominium, duplex, condo, townhome or single family home. Working for the best company in the most beautiful place in the world, it's honestly a dream come true." Nancy remains very much the people oriented person she's always been, warm, thoughtful and considerate, yet organized and focused on service. "Our clients are successful people and their time is valuable. It's my job to turn over all of the rocks, to pass along the relevant information, and to streamline the process so their decisions will be good ones that they can look back on in a week, a year, or ten years from now, and say, 'That was a really great move, and I'd do it all again!" When not In her office in The Ritz Carlton Hotel at Bachelor Gulch, Nancy can usually be found on the slopes, skiing in the winter and hiking in the summer. "The Vail Valley is such a special place," Nancy says, "I've been wonderfully blessed. When I wake up each day and see the mountains, I don't think about how long it took me to get here. I just think, "There is no other place In the world I would rather bel" 3/15/2016 bkonn,l dull Directorol' PIERCE ARCHITECTS '[}gun l)e.vJull Uireclnroi Archtlecune hath} I le,hnt�a, (M' ice Manager VAIL, COLORADO February 10, 2016 Town Council 75 S Frontage Road Vail, CO 81657 Attn: Patty McKenny Re appointment to Town of Vail Art in Public Places Board Councilors, I request that you consider my application favorably to extend my service to the Town of Vail through maintenance of my position as a member of the Art in Public Places Board. I have had the pleasure of serving the last several years on the AIPP Board and served as a representative of the PEC during my tenure on that Board. During my tenure we have made significant improvements in expanding the base of appreciation of public and private art in Vail. The creation of the Art Pass program is the primary endeavor that supports that expansion. I have appreciated the opportunity to participate in selection of public art for the new skateboard park, Visitor Center, Simba Run underpass, Winterfest, and art within public parks. As a practicing Architect in the community for more than 35 years I have had the opportunity to interface with the AIPP on behalf of the party obliged to provide public art. This rather unique perspective allows me to have a better understanding of the public art process from the side of the provider and the recipient. I have served on the Board of Directors for the Design Council for the Denver Art Museum for more than 10 years and hope that I can enhance the relationship between our community and the artistic community of Colorado. Thank you for your consideration, William Pierce, AIA, LEED GA 1050 1 alhtdn.c load, butte (-I Vad. Cololadu 81057 P 97117(103-!3 1 97(1.476 '1901 «�4te.�ailarchitrot� com 3/15/2016 Dara 'Woods 5037 Ure Lane- XVadl CO 81657 (970) 470-1206 karawood4mm cora Dear Vail Town Council, March 2, 2016 As a current board member, I am interested in applying to renew my seat on the Town of Vail's Art in Public Places Board. During my time on AIPP, I have had the opportunity to select the artists for several public art projects. These include the artists who created the new deer fence in Dowd Junction, the sculpture in the Vail Welcome Center, the soon to be installed mosaic for the Vail Skate Park, the welcome portal sculptures for Ford Park, and the public art amenity in the soon to be constructed Vail round -about. have also enjoyed supporting and participating in the public programming that Molly and we on the AIPP Board have implemented and/or grown over the years. The newly created Art Pass program brings together art enthusiasts from the community to delve deeper into our area's art opportunities. While the holidays bring the interactive Winterfest ice sculptures and the Paper Lantern project which encourages the children from our local schools and visitors, alike, to create beautiful beacons to light a festive holiday parade. I have thoroughly enjoyed my two years of service on this Board, and I hope to continue. Sincerely, Kara Woods 3/15/2016 Kara Woods 5037 Ute Lane, B Vail, CO 81657 (970)470-1206 karawoods(@msn.com Education New York University . BA in History and Political Science Experience: Work and Volunteer Vail Resorts 1993- present Ski Instructor Vail Valley Foundation 2010-2015 . Volunteer Awards Ceremonies Coordinator Town of Vail Art In Public Places 2014-2016 Board Member 3/15/2016 Amanda Zinn 2092 Zermatt Lane, Unit G Vail, Colorado 81657 February 28, 2016 Dear Vail Town Council Members, Please accept this letter as my continued interest to serve on the Town of Vail's Art in Public Places board. Not until I joined the board did I begin to grasp all the responsibilities it has; collectively deciding on everything from, the maintenance and preservation of the existing collection, the procurement of new pieces that will have a lasting impact for decades to come, the addition of decorative elements to enhance the existing landscape, to the temporary exhibitions that brings the community together, just to name a few. I am very proud to be part of something that greatly adds to the continual cultural enhancement of Vail. The recent addition to the town's collection, "Red Eddy" by Paul Vexler in the Welcome Center is my first project I have seen come to fruition since being on the board and I am very pleased at how well it has been received. I am enthusiastic to see the completion of other projects in the next years by artists, such as Valerie Theberge at the Vail Skate Park in Lionshead and Andy Dufford's final phase of work at Ford Park with the entry portals and his latest contribution to Vail, the Booth Creek playground. I also helped in the development of the Vail ART Pass; a community program bringing together individuals with an interest in the visual arts. The program offers members to take part in tours of exclusive private art collections, museums, exhibitions and artist studio visits creating an inside interest and excitement amongst the members and within the community. I furthered my public art education when I accompanied Molly Eppard to the Colorado Creative Industries, Denver Imagine 2020 meeting. A two-day conference that covered a variety of topics centered on public art, both on a state and national level, where I had the opportunity to meet and hear from many renowned public artists, including Wopo Holup and Patrick Marold who have works in the town of Vail's public art collection. I believe my background and experience has provided valuable input to the board; I have lived in Vail since 1997, 1 have a degree in Art History from Wheaton College (MA), my past work history includes director of a local art gallery for seven years, and I am currently vice-chairman of the Local Licensing Authority. As mentioned, I have continued interest to serve on Art in Public Place board. It is truly an honor to be part of something that contributes to Vail's lasting cultural influence and beauty. Sincerely, Amanda Zinn 3/15/2016 ATTACHMENTS: LETTERS OF INTEREST AND RESUMES FOR PLANNING AND ENVIRONMENTAL COMMISSION 3/15/2016 February 18, 2016 Vail Town Council 75 S. Frontage Roar Vail, CO 81657 Dear Maw and Council Members: Please accept this letter as my application to be re-a ppokod 10 to Town of VWI Planning and Environmental Commission, (PEC). 1 was appalnted to the commission by the Council on December 15,20M and hams enjoyed the short tkne serving in that capacity. I believe the present board Is very functional, with strong leadership and dedicated and knowledgeable members. As 1 get more famiilar with the current issues, I am sure I will be able to productively contribufo f o the continued success of the board and help to address and resolve the cha9enges and opportunities of development and re-development within the Town of Vail. I am Inn lu ft my letter of application of December 2, 2015 which demondreles my experience and qualifications. 1 look forward to the interview on March 1 st and appreciate your consideration. Sir"", IP..�� Ludwig Kurz ~d 2725 Bald Mountaln Road Vail, VO 81657 3/15/2016 December 2, 2015 Vail Town Council 75 So. Frontage Rd. W. Vail, CO 81657 Dear Mayor and Council Members: Please accept this letter in application for the open position on the Town of Vail Planning and Environmental Commission. I am very interested in continuing to serve our community and believe that I am well qualified to be on the PEC. In addition to previous membership on the Vail PEC, my relevant experience and qualifications include the following: 2003 -Present Chairperson, Beaver Creek Design Review Board The Beaver Creek Design Review Board functions as both the planning & environmental commission and a design review board for this mountain resort community. The skills and experience gained in this position transfer well to the PEC in Vail. 2011-1015 Member, Vail Town Council, Mayor Pro Tem The experience and knowledge of current planning and environmental issues in the community gained as aTown Council member would be a valuable asset to the PEC. 2005-2013 Member, Board of Directors, Eagle River Water & Sanitation District As a recent member of this board, I am up-to-date on water quality issues and concerns that may come before the PEC. 1996-2004 Member, Vail Town Council 1999-2003 Member, Vail Town Council, Mayor I addition to the above qualifications, my experience, knowledge, leadership capacity and ability to form cooperative relationships in the community are well suited to the requirements of PEC membership. I hope that the Vail Town Council will consider my qualifications and my sincere desire to serve our community in considering my application for the Planning & Environmental Commission. Thank you, Ludwig Kurz 3/15/2016 Pattv McKenn From: gpaxvail@aol.com Sent: Tuesday, February 09, 2016 9:50 AM To: Patty McKenny Subject: PEC application letter Patty, This letter is to indicate my interest in re -applying for the PEC. Members of the Council, I would like to submit my name in application for a seat on the PEC. I have been fortunate enough to be elected Chairman the past two years and was Pro Tem the two years before that. I hope that my leadership has been successful in your eyes. As a full-time Vail resident since 1980, 1 feel that I also bring some degree of "historical perspective" to the discussions. As this would be my 4th consecutive term on the PEC, my record of the past 6 years and the terms served prior should provide adequate guidance on who I am and how I perform on the PEC. I do not have a hidden agenda that guides my Chairmanship. I do have a guiding philosophy that has evolved from many years on both sides of the table at the PEC and DRB. I take each application as it comes and do my best to allow Applicants, Pubic and fellow Board members the opportunity to make their points. Similarly, I do not try to influence the opinions of my fellow Board members. A diversity of opinions makes for better discussions and analysis and hopefully results in better decisions. And finally, when things get contentious, I always try to find a compromise that will benefit both sides of the table. I hope you will give me the opportunity to continue my service to the Town of Vail and it's inhabitants. I thank you for allowing me to do this. Henry Pratt If I may, I would also strongly encourage you consider John Rediker for re -appointment to the PEC should he reapply. Despite his being a lawyer, and despite our not always seeing things eye to eye, he brings a carefully considered, diligently researched perspective to every item at every meeting. I respect him for that. All jokes aside, his legal experience is often a huge benefit to our deliberations. He is an asset to the PEC and the TOV. 3/15/2016 LAW OFFICE OF JOHN B. REDIKER A PROFESSIONAL CORPORATION P.O. BOX 68 VAIL, COLORADO 8i65R (970) 987-5130 jbr@redikerlaw.com February 22, 2016 VIA ELECTRONIC MAIL Vail Town Council c/o Patty McKenny 75 S. Frontage Road Vail, Colorado 81657 Dear Members of the Vail Town Council, I enclose with this letter my resume for your consideration for the open position on the Town of Vail Planning and Environmental Commission. I look forward to the opportunity to meet with you to discuss my qualifications and my interest in the position. Very Trull Yours, An B. Rediker 3/15/2016 JOHN B. REDIKER Law Office of John B. Rediker, P.C. P.O. Box 68 Vail, Colorado (970)987-5230 EDUCATION Washington and Lee University School of Law. Lexington, Virginia. August 1996 — May 1999. J.D. The Environmental Law Digest, November 1996 - May 1999: Articles Editor; Articles Staff Writer. Author, Voluntary Environmental Audits and Disclosure Requirements, Environmental Law News, Virginia State Bar, Winter 1998. The University of North Carolina at Chapel Hill. Chapel Hill, North Carolina. August 1990 - June 1994. B.A. English/ History minor. Dean's List, Spring 1992, 1994. Vice-president, Beta Theta Pi Fraternity. Member - Colorado State Bar, United States Federal Court for the District of Colorado, United States Second Circuit Court of Appeals, United States Ninth Circuit Court of Appeals, United States Tenth Circuit Court of Appeals. Law Office of John B. Rediker, P.C.. Vail, Colorado. June 2010 - Present. Opened law firm in June 2010. Represent clients in federal court and state courts throughout Colorado and the United States in a variety of civil litigation matters. Cases primarily involve real estate, construction and commercial litigation. Representative clients include homeowners associations, individual homeowners, and businesses. Owner, Moe's Original Bar-B-Que. Breckenridge, Colorado. September 2012 -Present. Partner in Moe's Original Bar-B-Que location opened in Breckenridge. Engage in all aspects of restaurant, operations, management and ownership. Commissioner, Town of Vail Planning and Environmental Commission. September 2010 -Present. Currently serves as a commissioner with the Town of Vail Planning and Environmental Commission. Thomas Genshaft P.C. Aspen, Colorado. May 2007 — May 2010. Partner; Associate - Worked both as a partner and an associate in civil litigation and transactional law firm. Independent management of cases involving general commercial litigation and real estate litigation. Experience in all phases of litigation from case initiation, discovery, trial and appellate work. Managed cases pending in state and federal courts in Colorado and other jurisdictions as well as cases in arbitration. Milberg Weiss Bershad & Schulman LLP. New York, New York. June 2004 — February 2007. Attorney — Associate position in plaintiffs' class action securities law firm. Member of the trial team for In re Walt Disney Co. Derivative Litig.; performed cross-examinations of director defendants and assisted in the preparation of cross-examinations of other defendants and experts. The senior Milberg Weiss associate assigned to In re Initial Pub Offering Sec. Litig. Experience in all phases of litigation for a variety of securities cases including brief writing before federal district and appellate courts, preparing for and conducting depositions, as well as general discovery management. 3/15/2016 ARCADIS G&M, Inc. Denver, Colorado. August 2003 - February 2004. Associate General Counsel — Associate counsel position at an engineering, environmental and architectural corporation. Experience in all aspects of handling corporation's legal affairs on a day-to-day basis. Work included negotiating contracts, managing litigation, collections, corporate governance and handling other corporate legal affairs. Temkin Wielga & Hardt LLP. Denver, Colorado. October 1999 - August 2003. Attorney - Associate position at an environmental and commercial litigation practice. Environmental litigation experience includes CERCLA, RCRA, and other hazardous waste statutes for a variety of cases involving mining sites, industrial properties, and waste disposal facilities. Experience in regulatory compliance matters. Transactional experience includes counsel and advice regarding impacted real estate, negotiating purchase and sale agreements for impacted properties, and negotiating insurance coverage for impacted properties. Commercial litigation experience includes all phases of litigation in state and federal court, including federal appellate practice. McKenzie Rhody, LLC. Denver Colorado. August 1999 - September 1999. Attorney - Contract position - Legal research and motion drafting for construction litigation practice. Legal Aid Society. Lexington, Virginia. August 1998 May 1999. Intern - third year practice certified. Representation in state courts of indigent persons with legal problems common to poverty population: consumer.'credit, domestic relations, landlord`tenant, and public benefits. The Southern Environmental Law Center. Charlottesville, Virginia. May 1998- August 1998 Law clerk - The SELC is a non-profit, legal organization providing legal representation for environmental and conservation organizations both in court and before regulatory agencies. Researched and drafted memoranda and other documents concerning issues involving the Clean Air Act and NEPA. 3/15/2016 Tnwx OF vn' ii1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 15, 2016 ITEM/TOPIC: ResortApp Discussion PRESENTER(S): Ron Braden, Information Technology Director and Joe Cleary, ResortApp ACTION REQUESTED OF COUNCIL: Listen to the presentation and provide direction to staff on next steps regarding the $65,000 annual budget proposed. BACKGROUND: Staff had asked council last fall to proceed with exploring options for a comprehensive "Vail" branded mobile and iOS/Android application. No funds were set aside at this time, and staff asked to come back in 2016 during the supplemental budget process. ATTACHMENTS: ResortApp Memorandum 3/15/2016 TOWN OFVAIL � Memorandum To: Mayor and Town Council From: Ron Braden, IT Director Date: March 15, 2016 Subject: ResortApp Discussion BACKGROUND Staff had asked council last fall to proceed with exploring options for a comprehensive "Vail" branded mobile and iOS/Android application. No funds were set aside at this time, and staff asked to come back in 2016 during the supplemental budget process. Staff has been working with Joe Cleary of ResortApp since last summer to explore the possibility of utilizing the company's existing ResortApp application as a platform and launch pad for the Town's needs. As we know, ResortApp built a custom application for the 2015 FIS Alpine World Ski Championships that was not only a tremendous success, but also a nationally recognized award winner. Staff was impressed with the mapping component ResortApp has built into their application and want to fully utilize its capabilities without having to reinvent the wheel. Discussions have centered on using the existing application and customizing it for the Town of Vail, then branding it as the "official" destination application for the Town of Vail and Vail Resorts. Staff has met with Vail Mountain officials to successfully get their cooperation and buy -in for the project. The intent is to leverage and expand on the base application to include a business listing and wayfinding, integration with NextBus for real time arrival information, comprehensive hiking / biking trail information, mountain information, road conditions / alerts / live camera feeds, special event information, and real time parking information. This format would be converted into a web -based product so that it could be published to our traditional web sites, and even drive the content on the Village / Lionshead displays as well as our PEG Channel 10. Additionally, the format and layout would be repurposed for our standard in print media so that we are delivering consistent information with the same look and feel. ResortApp would not only be responsible for building the application, but also the more costly and time consuming component of maintaining the system and updating the content. 3/15/2016 ACTION REQUESTED OF COUNCIL Listen to the presentation and provide direction to staff on next steps regarding the $65,000 annual budget proposed. Town of Vail Page 2 3/15/2016 I 000 coo ResortApp Resortapp.com The Complete Vacation Guide ®o® MAPS EVENTS RAGE Doo GFALS PARKING GET E%CITE. {©0o 1 LOCAL I^/ -A EFI T1A151T 111 - SETTINGS FRIENDS 50GlAL deliverables ResortApp proposes the following features: • Town of Vail Map • Graphics and Updates • Wayfinding • Complete Business Listings • Updated in Real -Time • Hiking and Biking Trails • Bus Routes • Parking Structure Availability • TOV Select Locations and Points of Interest • Calendar of Events • Special Events Featured & Managed • 1-70 Road Condition Updates • Notification Packages • iOS & Android Updates • Full Analytics Tracking & Monthly Reporting • Town of Vail Banner Advertising in Other Markets • Dedicated Account Manager 3/15/2016 1 Town of Vail Interactive Mapping Integration • Town of Vail Approves Design • ResortApp proposes to design, build and maintain mapping technology • TOV Interactive map will be available to all Vail Businesses for integration into their website • Wayfinding routes to be determined and added as needed • Interactive platform gives the ability to add features and make changes in real time 3/15/2016 Revenue Sharin ResortApp proposes a 50/50 revenue share with the Town of Vail until the $65,,000.00 annual fee is paid. ResortApp recommends the revenue sharing agreement be reviewed annually to determine at which point the $65,,000.,00 annual fee to the Town of Vail can be eliminated. 3/15/2016 Thank you from ResortApp We look forward to answering any questions you may have. Joe Cleary —CEO joe@resortapp.com I www.resortapp.com 1 (303)929-5412 3/15/2016 Tnwx OF vn' ii1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 15, 2016 ITEM/TOPIC: Discussion about "draft term sheet" as part of draft Development Agreement for Chamonix Housing Project A request for affirmation of a recommended term sheet to be included in a draft development agreement to be shared with prospective partners responding to an RFQ/RFP for the Chamonix Neighborhood development and a request for Vail Town Council direction on the review of possible amendments to the Town's Resale Lottery Criteria contained within the Town of Vail Employee housing Guidelines. PRESENTER(S): George Ruther, Director of Community and Steve Lindstrom, Vail Local Housing Authority Board Chair ACTION REQUESTED OF COUNCIL: The Vail Local Housing Authority (VLHA)and the Town staff are requesting that the Vail Town Council affirms, affirms with modifications or denies the recommended term sheet and instructs the VLHA and staff to proceed with presenting possible amendments to the Town's Resale Lottery Criteria. BACKGROUND: The purpose of this item is to present a recommendation on the general terms of the draft development agreement to the Vail Town Council for review and approval and to receive public comment. Completing a development agreement is necessary to realize the Town's goal of developing Vail's newest residential neighborhood for families. Additionally, the Vail Local Housing Authority (VLHA) and the Town staff have reviewed the resale lottery criteria. The objective of the review has been to determine, which, if any, amendments should be made to the lottery criteria in light of 16 -plus years of working with the criteria and the policy outcomes that have, or more importantly, have not been realized. STAFF RECOMMENDATION: The Town staff recommends the Vail Town Council affirms the term sheet as proposed and instructs the VLHA and staff to proceed with presenting amendments to the Resale Lottery Criteria for Town Council review and approval. ATTACHMENTS: Chamonix Draft Development Agreement Term Sheet Chamonix Draft Lotter Process Discussion 3/15/2016 TOWN OF VAIL Memorandum To: Vail Town Council From: George Ruther, Director of Community Development Vail Local Housing Authority Date: March 15, 2016 Subject: Chamonix Neighborhood Draft Development Agreement Term Sheet Recommendation Background In a public meeting on the Chamonix Neighborhood development held earlier this year staff was asked to take the next steps of identifying and presenting development approach options for vertical construction on the Chamonix site to the Vail Town Council (100% public, 100% private, public/private partnership, etc.). To that end, staff completed an initial analysis of four development options and presented the information to the Vail Town Council for consideration on December 15, 2015. As result, the majority of the Town Council members expressed a preference for pursuing a development approach which included some or all private developer participation (Option 3 or 4). On February 15, 2016, the Vail Town Council instructed Town staff to pursue an RFQ/RFP process to select a development partner for vertical construction of the homes at the Chamonix Neighborhood. In doing so, the Town Council members expressed their support for preparing a draft development agreement which outlined the Town's expectations for development on the Chamonix site. It is intended to share the draft development agreement with prospective partners as part of the RFQ/RFP process so that full disclosure of the Town's expectations is provided in advance of responding to the RFQ/RFP. Purpose of the Public Hearing The purpose of this public hearing is to present a recommendation the general terms of the draft development agreement to the Vail Town Council for review and approval. Completing a development agreement is necessary to realize the Town's goal of developing Vail's newest residential neighborhood for families. 3/15/2016 The Chamonix Neighborhood development helps the Vail Town Council achieves it adopted goal of "growing a thriving and balanced community'. Does the Vail Town Council approve the recommended term sheet of the draft development agreement? Are there any terms the Town Council would like added or removed from the term sheet prior to sharing the draft development agreement with prospective development partners? Recommendation of Draft Development Aareement Term Sheet The Town has invested a great deal of time, money and resources to bring the Chamonix Neighborhood to fruition and stands on the threshold of seeing the development begin construction. In doing so, the Town Council and the Vail community have identified a number of essential outcomes which must be realized as a result of the development in the Chamonix Neighborhood. For that reason, the Vail Town Council considers it critical that the following terms are stated in any future development agreement: • The Town of Vail shall retain ownership of the land beneath the improvements. • The Town of Vail shall cause the site access and infrastructure improvements to be completed prior the start of any vertical construction on the site. • The property shall remain in the Housing zone district designation. • No variances from the Zoning Regulations of the Town of Vail shall be requested. • The developer shall build within the range of the approved development plan as established by the town, based upon the adopted Chamonix Neighborhood Master Plan. • The developer shall be fully bonded and insured to cover the cost of construction of vertical construction. • The developer shall obtain construction financing for their portion of the development. • All homes designated for affordable housing shall be deed restricted. • The developer shall build to a pre -approved level of construction quality and materials specification, as mutually agreed by the developer and the town. • The developer shall be responsible for all phases of vertical construction design, entitlement and home completion. • The developer shall accept a design/build form of contract with guaranteed maximum pricing upon delivery of the completed homes. • The developer shall provide a minimum of a one year transferable construction warranty to all home purchasers. • The developer shall prepare a Chamonix Development pro forma and perform within an "open book" environment to ensure the development remains on budget and provides margin transparency. • The developer shall take an equity stake in the development to maintain accountability and share in the financial risk. • The developer shall be obligated to achieve a mutually acceptable construction schedule to ensure completion of the development within minimum/maximum time frames. IV. Action Requested The Town staff asks that the Vail Town Council affirms the recommended term sheet of the draft development agreement. Once affirmed, the term sheet will be incorporated into a draft 2 3/15/2016 development agreement to be shared with prospective partners as part of the RFQ/RFP process. 3/15/2016 0 rowN of va Memorandum To: Vail Town Council From: George Ruther, Director of Community Development Vail Local Housing Authority Date: March 15, 2016 Subject: Town of Vail Employee Housing Guidelines Worksession Discussion Background In 1999, the Vail Town Council adopted the Town of Vail Employee Housing Guidelines. The purpose of the Employee Housing Guidelines (Guidelines) is to set forth the occupancy requirements, re -sale procedures, and resale price limitations for the Town of Vail deed restricted for -sale employee housing. Among other things, the re -sale procedures outlined in the Guidelines include a list of resale lottery criteria. The Guidelines have remained largely unchanged since their adoption in 1999. Purpose The Vail Local Housing Authority (VLHA) and the Town staff have reviewed the resale lottery criteria. The objective of the review has been to determine, which, if any, amendments should be made to the lottery criteria in light of 16 -plus years of working with the criteria and the policy outcomes that have, or more importantly, have not been realized. Based upon a preliminary review, the VLHA and the staff believe amendments should be considered to Town's Employee Housing Guidelines in an effort to: • Increase participation in the resale lottery process • Make the lottery process more inclusive • Eliminate the unintended consequences of the existing lottery process • Better achieve the Town's for -sale, deed -restricted housing unit policy objectives • Increase the effectiveness of staff time • Provide ease of use and convenience for the lottery participants In the end, the Vail Town Council will be asked whether it is time to review the Town of Vail Employee Housing Guidelines and bring forth possible amendments to the Guidelines. Examples of possible amendments to be considered are underlined below in Section III of this memorandum. 3/15/2016 III. Resale Lottery Criteria A. There are six basic eligibility requirements which must be met prior to an individual submitting a bid to purchase an employee -housing unit. 1. The applicant must intend to use the unit as his/her primary residence and maintain it as his/her primary residence in the future. 2. The applicant must be currently employed at a business located within Eagle County which holds a business license with the appropriate jurisdiction (Town of Vail, Town of Avon, etc.), must be employed an average of 30 hours each week on an annual basis, and must maintain this level of employment for as long as he or she owns the unit. 3. The applicant must demonstrate that at least 75% of his/her income and earnings are earned by working at a licensed Eagle County business. 4. Neither the applicant nor any member of the applicant's immediate family (including, but not limited to, spouse and children under 18 years of age) may own residential real estate in Eagle County at the time of application, except where that real estate is deed restricted as a Town of Vail employee housing unit with a resale appreciation cap. A current residence may not be deeded to a corporation or other entity in order to qualify the applicant for a Town of Vail deed restrirtpd unit_ 5. The applicant must be prequalified with a mortgage lender. 6. For all Town of Vail deed restricted three bedroom units, the applicant must have a household size of 3 or more persons. For the purposes of determining household size, applicants may include all persons related to the applicant by blood, marriage, or adoption. If the applicant plans to include dependents, they must be continuously listed on federal income tax forms and reside in the household at least six months and one day out of every 12 month period of time. A pregnancy may be counted towards the family size requirement as long as a note from an Eagle County doctor is provided. B. Once basic eligibility has been met, the qualified person(s) submitting the highest bid price (not to exceed the maximum bid price) during a bidding period shall have the first right to negotiate purchase of the unit. If two or more qualified bids are submitted at the highest bid price, they shall receive preference and be prioritized for selection as the top bidder based on the highest score using the criteria listed below. Each year of residency and employment in Eagle County will count as one point in determining the total score. Additional points will be determined as follows: 1. All current years of employment in Vail shall be weighted at 3:1 over years of employment in Eagle County. 2. All current years of residency in Vail shall be weighted at 3:1 over years of residence in Eagle County. 2 3/15/2016 3. All years of residency and/or employment prior to a leave from Eagle County shall be given points at a 1:1 ratio regardless of location of residency or employment within Eagle County. C. Notes: 1. The physical place of residence and employment is what counts, not the mailing address. 2. Employment physically located on Vail Mountain shall be considered inside the Town of Vail. 3. Employment requiring work to be completed at locations "on-site" throughout Eagle County (e.g., construction sites) shall be considered outside the Town of Vail. 4. Seasonal work and part time work shall be counted on a pro -rata basis. Seasonal work and part time work alone may not be adequate to meet the 30 hours/week average annual requirement. This type of work may need to augment other employment to meet the minimum eligibility. 5. For the purposes of determining the standing of each applicant, each year of residency (or employment) reflects one point. For the portion of time in excess of a complete year, the Town will round to the next highest number if the time exceeds six months and one day. If the time is less than six months, the Town will round down. 6. If two individuals are applying jointly, the years of employment and/or residency shall not be combined. The single individual with the longest record of employment and/or residency shall use his or her record for the purposes of determining longevity. 7. Persons who own residences located in Vail or Eagle County at the time of the application deadline are not eligible. 8. All claims will be verified by Town of Vail staff. Claims of residence or employment that do not check out or are un -verifiable will not be counted in determining your longevity. 9. If there is a sole applicant in the top tier of the lottery, the scheduled lottery will not be conducted and the unit will be awarded to the top tier applicant. A drawing to establish the reserve list will be held in the Community Development office during regular business hours and shall be witnessed by the Town Clerk. 10. The application and any accompanying documentation shall become the property of the Town of Vail and will not be returned to the applicant. 3 3/15/2016 D. For all resales of existing Town of Vail deed restricted units, a permanent reserve lottery list will be used. The reserve list will be created using the exact same criteria outlined above. 1. The first person on the list will be offered the unit available for resale. If that person chooses not to take the unit, they will be dropped to the end of the list and the next person will have the option to purchase the available unit and so on, until a buyer is found. 2. The list will be updated by an annual lottery. 3. Separate reserve lists will be created for two bedroom and three bedroom units. IV. Opportunities for Improvements The Town of Vail Employee Housing Guidelines have been in place for more than 16 years. But for a few minor changes over the years, the Guidelines have remained largely unchanged even though the Town's policy objectives for affordable housing have changed and continue to evolve with shifts in the real estate market. The VLHA and the Town staff have reviewed the Resale Lottery Criteria element of the Guidelines and believe changes should be considered. For instance, the Vail Town Council has expressed an interest in keeping families in Vail and/or bringing families which may have left the community back to Vail, however, the resale lottery criteria effectively prevents current homeowners from participating in the resale lottery. Further, the Vail Town Council has identified an interest in providing more opportunities for young persons and families to live in Vail in an effort to help grow a thriving and balanced community, yet the lottery criteria gives preference based upon longevity. Simply stated, most young persons and young families do not have a chance to obtain affordable housing through a "lottery" which is so heavily weighed towards longevity. In fact, it remains questionable whether the current process is even a lottery. 4 3/15/2016 Chamonix "Nail's newest residential neighborhood for families" Town of Vail ...growing a thriving and balanced community" Community Development 1 03/15/16 TOWN OF VAlt: Purpose: • Present the recommended draft terms of the development agreement to the Vail Town Council for review and approval. • Determine whether amendments should be considered to the lottery criteria in light of 16 - plus years of working with the criteria policy outcomes that have, or more importantly, have not been realized. Town of Vail I Community Development 1 03/15/16 and the 0 rowN of un Draft Terms: 0 0 0 0 0 Communicates clear expectations Determines non-negotiable terms at the outset Establishes defined roles and responsibilities Accelerates the negotiation process Creates a shared definition of success Town of Vail I Community Development 1 03/15/16 0 rowN of un Additional Terms: • Developer shall consent to ToV construction monitoring and construction draw approval. • Terms of construction financing shall be subject to ToV approval and notice of borrower default. • Is there a circumstance whereby the Town would subordinate the land lease for developer financing? Town of Vail I Community Development 1 03/15/16 0 rowN of un Draft Terms: 1.Does the Vail Town Council approve the recommended term sheet of the draft development agreement? 2. Are there any terms the Town Council would like added or removed from the term sheet prior to sharing the draft development agreement with prospective development partners? Town of Vail I Community Development 1 03/15/16 0 rowN of un Lottery Process: • Increase participation in the resale lottery • Make the lottery more inclusive • Eliminate the unintended consequences of the existing process • Better achieve policy objectives of the Town's for -sale, deed -restricted housing units • Increase effectiveness of staff time • Provide ease of use and convenience for lottery participants Town of Vail I Community Development 1 03/15/16 0 rowN of un Lottery Process: 1. Should the VLHA and Town staff continue review of the 1999 Town of Vail Employee Housing Guidelines and bring forth possible amendments to the Guidelines? Town of Vail I Community Development 1 03/15/16 0 rowN of un Chamonix "Nail's newest residential neighborhood for families" Town of Vail ...growing a thriving and balanced community" Community Development 1 03/15/16 TOWN OF VAlt: Tnwx OF vn' ii1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 15, 2016 ITEM/TOPIC: Information Update: 1) CSE Minutes from March 2 2) VEAC Minutes from March 8 3) RETT Fund Update 4) Noxious Weed Management Update Memorandum ATTACHMENTS: CSE Draft Meeting Minutes VEAC Meeting Minutes RETT Fund Update Noxious Weed Memorandum 3/15/2016 TOWN OF VAIL Commission on Special Events COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, March 2, 2016 @ 8:30am CSE Members Present: Barry Davis Mark Christie Mark Gordon Kim Newbury Rediker Shenna Richardson Marco Valenti Alison Wadey Town of Vail Staff Present: Sybill Navas, CSE Coordinator Kelli McDonald, Economic Development Manager Laura Waniuk, Event Marketing Liaison Others Present: Brooke Skjonsby, Vail Resorts Missy Johnson, Highline James Deighan, Highline Laura Lodge, Big Beers Beth Slifer, Slifer Designs, VLMDAC Jennifer Hohn, Vladimir Jones Matt Ingwalson, Vladimir Jones AGENDA: Meeting materials can be accessed after February 26th at the following link: http://65.38.144.10/weblink/0/fol/346297/Row1.asp x CSE Chair, Barry Davis, called the meeting to order at 8:35 am Administrative Items (15 minutes) Approval of the Minutes of the CSE Regular Meeting on February 3, 2016 ➢ Motion to approve the minutes of the CSE Meeting, February 3, 2016 as presented. M/S/P: Christie/Valenti/Unanimous The motion passed 6-0 (Wadey arrived at 8:37 and was not present for this vote.) 3/15/2016 Review Financials Please see attachment Closing Weekend: April 8-10, 2016. Report on additional activations funded by Town Council. Memo attached. Navas reported that the Town Council was concerned about early closing of the mountain and felt that an increase in the activities during the closing week would be important to support the businesses and workforce. They funded a concert at Solaris on Friday night as an expansion of Spring Back to Vail that is expected to draw 5-7K attendees. The Vail Film Festival proposed a Virtual Reality concept and they will have a tent set-up at Checkpoint Charlie that will be free and open to the public throughout the event. Wadey and the VCBA are working on a local merchant program; they are not just ending the season, but kicking off the off- season. Wadey met with Skjonsby to discuss the promotion and they will create some stickers for the store fronts and get those out as soon as possible. The promotions will be town -wide on Friday, Saturday and Sunday, April 8-10. Gordon asked if the Town Council discussed the overall event funding or if it was a narrow focus. McDonald replied that it was narrowly focused on the Spring Back to Vail weekend. Gordon asked about the separation of the two groups and the budgeting for 2017. Davis mentioned that it needs to be discussed because it is an additional $120k that was not in the CSE budget and questioned how that will be approached in the 2017 CSE budgeting process. He stated that it will be challenging with respect to the budget for next year and that it was an about face from the new event strategy that Vail Resorts had embraced and that had been indicated by the previous council last year. Wadey stated that she did not think it was the Town Council questioning their decisions about Spring Back funding, rather trying to generate more leverage for local businesses in what is already a "short" April with the Mountain closing on April 10th. Gordon stated that he is "happy it's happening," but he isn't happy with the methodology. He would have preferred that the CSE would have been called in for a work session to discuss the situation and work together on a solution. Event Liaison Marketing update Please see meeting materials for complete presentation. Event Recaps: *motion to release final funding disbursement required Snow Daze: December 11-13, 2015* James Deighan spoke about Spring Back to Vail and suggested he present a case study of an event in another resort town — Jackson Hole Rendezvous Fest. Vail Snow Daze had more funding from Vail Mountain, it was a strong effort. The event kicked off the season with good numbers. There were 55-60K people in town over the course of the event, according to Highline. Motion to approve the final funding distribution for Vail Snow Daze. 3/15/2016 M/S/P: Wadey/Christie/Unanimous The motion passed 7-0 Big Beers, Belgians and Barleywines: January 7-9, 2016 This event has been around for 16 years, and has developed a national and international reputation. The event is a strong economic driver and provides a unique marketing opportunity. The last 8 or 9 years has been primarily held at the Vail Cascade, but given the growth of the event and the changes being made at the Cascade, the event is now too big for most of the event space in town. They would have to move to a new location for the Commercial Grand Tasting, the largest component of event and the primary driver of its success. Trying to keep the nature of the event the same and find a new home is a challenge. Lodge stated that she looked at the option of using the Dobson Arena, and was pleasantly surprised by the potential that space offers. Gordon raised the subject of hotel room rates increasing and how to address this issue as it's a problem for several events. Navas suggested moving to Dobson and then disbursing the event across the community and hotel properties. Lodge acknowledged she hasn't had to incur a lot of major expense for equipment rentals, etc. that were provided at the Cascade, and that she would need to find a big sponsor to offset those costs. Wadey suggested that Eagle's Nest and to investigate that option. Vladimir Jones Branding Update/VLMDAC Please see presentation New Business and Community Input (5 minutes) Valenti mentioned he'd like to have a Town Council member attend the CSE meetings and Navas mentioned that an invitation could be extended to them. Navas suggested the CSE participate in a work session with the Town Council which may also create opportunities for the CSE. Christie mentioned that he received feedback that the Burton US Open banners are difficult to read. Wadey mentioned that the Future Business Leaders of America/FBLA Conference, taking place April 13-16, is seeking volunteers to sit in and judge competitions. There are 60 events that the students will compete in while they are here. ➢ Motion to Adjourn at 10:09am M/S/P: Richardson/Newbury-Rediker/Unanimous The motion passed 7-0 Next CSE Meeting: Wednesday, April 6, 2016 @ 8:30am Vail Town Council Chambers 3/15/2016 Vail Economic Advisory Council (VEAC) March 8, 2016 MEETING MINUTES VEAC Members Present: Matt Ivy, Rayla Kundolf, Kristin Kenney Williams, Rob Levine, Michael Kurz, Alison Wadey, Picklo, Brian Nolan, Mike Ortiz, Bob Ford, Nick Brinkman, Robin Litt, Mark Gordon, Matt Morgan, Greg Moffet, Mia Vlaar, Mike Imhof Town of Vail Staff Present: Stan Zemler - Town Manager, Kelli McDonald - Economic Development Manager, Laura Waniuk — Event Marketing Liaison, Kathleen Halloran - Finance Director Others Present: Trevor Theelke, Land Title, Gail Ferry, Land Title, Greg Phillips, EGE Airport, Michael Brown, EGE Air Alliance, Jeremy Reitman — Vail Valley Partnership, Kent Meyers, EGE Air Alliance Vail Real Estate Update Please see presentation of the Eagle County Real Estate Market Analysis Overview. There are approximately 52,000 people in Eagle County. There is an average of 6.8% increase annually in property value appreciation over the last 28 years. EGE Airport Update Please see presentation. The airport is entering the traditionally busiest month of the year; winter service will be completed on April 4. The overall economic impact by the airport in 2013 was $635,900,000. The http://flyvail.com/ has been updated and includes both winter and summer schedules. EGE Air Alliance Update Please see presentation. Started in 2002, the board has now been expanded to 12 members. EGE Air Alliance has a very active board which includes representation from many businesses in the area. There are about 60-65 private members who contribute financially as well as public partners like the Town of Vail. Their primary goal is to grow air service and provide new flight opportunities. They are currently researching and exploring various alternative funding models. Financial Report Upon receipt of all sales tax returns, January collections are estimated to be down 0.1 % compared to budget and up .6% from the prior year. Inflation as measured by the consumer price index was up 1.4% for January. RETT collections through February 17 total $646,919 down 3.7% from this time last year. Town Manager Report There have been cars parked on the Frontage Road 21 times this ski season... VEAC Meeting — March 8, 2016 Page 1 of 2 3/15/2016 Citizen Input None Other Business McDonald reminded the council that the Community Meeting is being held today beginning at 4:40 PM at Donovan Pavilion. Next Meeting Tuesday, April 12, 8:00 a.m., Antlers Lodge VEAC Meeting — March 8, 2016 Page 2 of 2 3/15/2016 TOWN OF Memorandum TO: Vail Town Council FROM: Finance Department DATE: April 5, 2016 SUBJECT: RETT Update I. SUMMARY The purpose of this memo is to provide an update of revenue projections for the Real Estate Transfer Tax Fund, and a re -cap of projects currently included in the five-year capital plan as well as projected ending fund balance. II. REVENUE 2015 RETT collections came in at $6,965,617, up 1.7% from the prior year and up 12.5% from budget. During the year collections were pacing behind the prior year, but then caught up in the fourth quarter mainly due to the sale of the Vail Cascade and the Holiday Inn. Annual revenue for this fund over the next five years is projected at an average of $7.0 million per year, virtually flat with 2015 collections. This does not include the sale of units at "The Lion", loosely projected at an additional $1.6 million per year for 2017 and 2018. The town received reimbursements for projects completed in partnership with both the Vail Recreation District ($1.165 million) and the Vail Valley Foundation ($1.122 million), which has helped the fund balance remain stable. III. EXPENDITURES RETT spending is restricted per Town ordinance for acquiring, maintaining, and improving real property for parks, recreation, open space and for supporting sustainable environmental practices. Annual capital maintenance costs average $3.3 million per year. This leaves approximately $3.7 million per year of cash funding available for larger projects without the utilization of fund balance. With the current project list, the RETT fund balance is projected to be $4.3 million by the end of 2016, $5.7 million in 2017, $7.3 million in 2018, $9.3 million in 2019 and $10.8 million by the end of 2020. Council recently approved additional funding for completion of the Vail Golf and Nordic Center which would reduce the fund balance but is offset with anticipated project savings of approximately $300K mainly from the Library Recreation Path project. Upcoming requests for 3/15/2016 the Ford Park Portal project and the Intermountain Fuels Reduction project may also impact the projected fund balance. Projects included in the current 5 -year plan: The below projects were approved during the 2016 budget process as a part of a five-year capital plan for RETT-eligible funding. 2016 • Booth Creek Park redevelopment $2.4M • Water Quality Strategic Plan $4.5M (2016 — 2020) • Streambank/tract mitigation $1.6M (2016 — 2020) • Chalet Road Sports Court $1.1 M • Ford Park landscape enhancements $200K 2017 • Slifer Plaza / Fountain / Storm Sewer project $1.5M • Stephens Park Safety Improvements $225K • East Vail Water Quality $1.2M 2018 • Gore Valley Trail Reconstruction Conoco to Donovan • East Vail Interchange Improvements $1.1 M • Ellefson Park Safety Improvements $150K • North Recreation Path (Sun Vail to Pedestrian Bridge) $125K 2019 • Buffehr Creek Park Safety Improvements $210K 2020 • Gore Valley Trail Realignment (at Lionshead Gondola) $650K In addition, capital maintenance and replacement of assets managed by the Vail Recreation District (VRD) are included in the five-year plan. Staff meets with VRD each year to update the projects as a condition of their lease(s). The average annual budget totals $361K, plus an additional $143K on average of funds set aside from rent paid by VRD for use toward Golf Course improvements. II. NEXT STEPS Staff will continue to monitor revenue streams for the town throughout the year. Any anticipated adjustments will occur during the budget supplemental process (typically April, June and December). During the upcoming 2017 budget discussions, staff will present an updated five- year plan for Council's review, along with any newly -identified projects. Over the next five years, the lowest fund balance occurs in 2016, at $4.3 million. Over the next four years, the fund balance grows to $10.8 million. Town of Vail Page 2 3/15/2016 rowN ofvain ") Memorandum To: Vail Town Council From: Department of Public Works Date: March 15, 2016 Subject: Noxious Weed Management Update I. INTRODUCTION The following memorandum is an update of the town's Noxious Weed Management Program and presents the idea to partner with the U.S. Forest Service for weed management adjacent to town. Staff will be available for comments and questions during the work session. Frequent precipitation during 2015 created ideal growing conditions for many invasive plant species in Vail and throughout Colorado. Around town, and particularly in the West Vail North neighborhood, significant infestations of noxious weeds can be found in private yards and native areas. Last fall, the town received numerous calls and emails from residents requesting enforcement of the town's Noxious Weed Ordinance, a copy of which is attached. II. BACKGROUND By definition, a noxious weed is a non-native or "alien" plant that is listed on the State Noxious Weed List. These plants are highly invasive and spread at an alarming rate, usually to the detriment of native plants and wildlife. Infestations can, and have, quickly spread to adjacent properties. Per the Town of Vail Noxious Weed Ordinance and the Colorado Noxious Weed Act, all property owners, both public and private, must manage noxious weeds on their property. For ten years, Vail has aggressively managed noxious weeds on town -owned property. The results have been positive. In 2006, when management began, the town applied herbicide to nearly 400 acres of roadsides, parks and open space. The amount of herbicide being applied to town land has been reduced by nearly 90% over the past 10 years, although new infestations are being found. Besides town -owned property, infestations are also located on private parcels, U.S. Forest Service land and CDOT right-of-way. As part of the Town's Noxious Weed Ordinance, the town has mailed violation letters to numerous property owners over the past five years, typically in response to a neighbor complaint. In most cases, owners are not aware that they have noxious weeds on their property, and most take immediate action to correct the problem. However, there is no regular enforcement of the Ordinance, and many properties continue to have weed infestations. In order to ensure that infestation do not spread to adjacent properties, it is important that the town begin regular enforcement of the ordinance. 3/15/2016 III. ACTIONS FOR 2016 The following action items will be a part of the Noxious Weed Management Program for the summer of 2016: 1) Noxious weed management will continue on town -owned lands. The town hires a certified applicator to apply herbicides as needed on right-of-way, open space and park areas. In addition to chemical applications, the town uses mechanical and cultural methods for weed management. 2) The applicator will be asked to work in new areas including south -facing hillsides and along stream tract recently vacated by private improvements. Please note that appropriate herbicides and application rates/methods will be used in stream tract areas to ensure protection of aquatic macroinvertebrates. 3) The town will be hiring a Weed and Pest Management Intern for the summer to assist with enforcement measures including the identification of infested properties, contacting property owners through mailings, and working with existing town code enforcement officers to follow up with compliance. Initial interviews have been completed and staff hopes to have the position filled by mid-May. The intern will also assist with weed inventories and assistance with some water quality projects. 4) Increased public education via email, newspaper and the town's website 5) Work directly with homeowners associations for management solutions IV. PROPOSED PARTNERSHIP One of the most heavily infested areas around Vail is the hillside along the north side of town, from West Vail to East Vail. Much of this land is U.S. Forest Service property. The White River National Forest is tasked with managing approximately 1.1 million acres of federal land. They hire a seasonal crew of four for weed management, plus one full-time position, which allows them to manage approximately 3,000 affected acres each season. The Forest regularly partners with local governments to accomplish important tasks and they have indicated they would willingly partner with the Town of Vail to manage the noxious weed infestations around Vail. This idea was first suggested at an August Town Council meeting. The suggested partnership could be comprised of the following: • In 2016, the project would focus on the area between Davos and Spraddle Creek, which is approximately 500 acres • The USFS would supply herbicide for the project • The USFS would inventory the hillside to determine the full extent of the project • The Town of Vail would fund project labor in an amount of $15,000 - $20,000 in 2016. The labor would likely include horseback and backpack spraying across rugged terrain by a private, licensed applicator. The Town will likely be responsible for bidding/hiring. Town of Vail Page 2 3/15/2016 • The USFS has applied for a grant from the Rocky Mountain Elk Foundation in an amount of $15,000. The outcome of that application should be known in the coming weeks, and would reduce the town's funding commitment. Based on a recent email from the Foundation it is unlikely that the full grant requests will be awarded based on the number of grant applications submitted. • If successful, the partnership could be extended into subsequent years to complete the work to the eastern end of town, adjacent to the Eagle's Nest Wilderness. In addition, follow-up treatments in the future would ensure the project's success. If the Town Council is willing to consider such a partnership, it would protect thousands of acres of adjacent forest resources as well as the nearby Eagle's Nest Wilderness area from the ongoing infestation. With Council direction, a line item will be included in the upcoming Budget Supplemental and the work will be started to prepare a Participating Agreement with the USFS. The final amount to be requested will be dependent on the Elk Foundation grant award. V. CONCLUSION With continued diligence, the current noxious weed infestations in Vail can be controlled. However, it will require that private owners manage weeds on their property per the Town of Vail Noxious Weed Ordinance. Additionally, it will require resources and staff time to accomplish. Raising awareness of the issue is important and has been successful in the past. However, some enforcement may be required. Failure to follow through will result in continued loss of native vegetation along the town's boundaries. VI. ACTION REQUESTED BY COUNCIL Staff is requesting feedback from the Council in regards to the existing program, ongoing enforcement and the idea of a partnership with the USFS. Attachments: • Photos (3 pages) • Town of Vail Noxious Weed Ordinance (2004) Town of Vail Page 3 3/15/2016 Examples of 2015 noxious weed infestations between West Vail and Spraddle Creek along the north side of 1-70. Weeds include musk thistle, plumeless thistle, yellow toadflax, and oxeye daisy. 14:06 7,100-; Town of Vail Page 4 3/15/2016 yam,. �Jt • • i . +,• s ':yam , ls�?�; ["A- � _�'-*2r - - - � - � _ + ' �`1+�•S. �"'�MY.0 r51 1i"r� 'r d.: -a r - ��^" ^ ... �+'. _1.=,'+i .- -r`- "•I-iL.G Y a• _r f ; � "s _ ^;, �'Er�� .r` -... "fie _ It •1 �i`ar f '`.` -NRI _— __ - _ � ��, .r�:.ti• � ... .-}r •'•"i V,C�-_ ",gip :. � ��r• -'l• _ Above: An example of next seasons "rosettes" as well as significant seed bank (white specs) for future plants. This photo was taken on the hillside north of town. Below: Canada thistle on town -owned stream tract (summer 2015) A7 f �•. 9� Town of Vail r Page 6 3/15/2016 Town of Vail Noxious Weed Ordinance (2004) 5-1-6: NOXIOUS WEEDS: A. Plants Listed All plants declared noxious weeds pursuant to the Town of Vail Weed Management Plan, which shall be annually reviewed and updated in compliance with the Colorado Revised Statutes, section 35-5.5-101 et seq., "the Colorado Noxious Weed Act". B. Declaration of Nuisance Any and all plants designated noxious weeds by the town are declared to be a public nuisance. Such action may be taken as is available for nuisance abatement under the laws of this state and the town, and as town council, in their sole discretion, deem necessary. C. Removal of Noxious Weeds Required By Property Owner Property owners within the town shall be responsible for the elimination of noxious weeds from their property within ninety (90) days of the effective date hereof. Such removal shall be accomplished in an ecologically feasible and environmentally safe manner in accordance with all applicable laws, ordinances, rules and regulations. D. Enforcement The town shall have the right to enter upon any premises, land, or place, whether public or private, during reasonable business hours or upon proper notice for the purpose of inspecting for the existence of noxious weeds, and shall have the right to propose, implement or enforce the management of noxious weeds upon such lands in accordance with the provisions of Colorado Revised Statutes sections 35-5.5-108.5 and 109. E. Advisory Board The Vail town council shall be the local advisory board for all state and local noxious weed statutes, ordinances and regulations. The mayor shall be the chair and the mayor pro tem shall be the secretary. A majority of the members of the board shall constitute a quorum. F. Penalty Violation of this section shall be subject to penalty as provided in section 1-4-1 of this code, in addition to any other remedies provided herein or allowed by ordinance, law, rule, or regulation. (Ord. 6(2004) § 1: 1997 Code: Ord. 19(1993) § 1) Town of Vail Page 7 3/15/2016 TOWN OF KIl1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 15, 2016 ITEM/TOPIC: Matters from Mayor, Council and Committee Reports 3/15/2016 Tnwx OF vn' ii1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 15, 2016 ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: potential purchase of real property; 2) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions; Regarding: pending litigation PRESENTER(S): Matt Mire, Town Attorney 3/15/2016 KK TOWN OF YAIl1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 15, 2016 ITEM/TOPIC: Adjournment (4:30 p.m.) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, APRIL 5, 2016 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Proposed / Future Agenda Items Interviews and appointment Vail Local Housing Authority - 4/5 Transportation Ordinance Revisions - 4/5 Budget Supplemental Ordinance - 4/5 & 4/19 Investment Report Update - 4/5 Ford Park Project Improvements Update - 4/5 Non resident Fire Services Agreements - 4/5 San Miguel de Allende Sisterhood Agreement Programming Update - 4/5 Tour of Vail Golf and Nordic Clubhouse Remodel Project - April US Open Burton Recap - 5/3 Meeting with VLMD to review 2016 Marketing Plan and Creative - May Community Survey Results - June Comcast Update - TBD Review "Fee In Lieu" amounts related to Employee Housing Exchange Program - TBD Follow up with Draft Agreement for Vail Commons Association Request - TBD Policy related to "Body Worn Cameras" - TBD Review Parking Infraction Penalties - TBD Review Matrix on Multi -Use Facilities - TBD Vail Municipal Building Remodel Update - TBD Cleanup Title 12, zoning amendments- TBD Vail Trails Update - TBD Environmental Strategic Plan Update - TBD Eagle County School District Meeting w/ Board - TBD Ford Park Leases - TBD Peer City Visit to Aspen - TBD Open Lands Strategic Plan - TBD Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD VRD Agreement for Skate Park - TBD 3/15/2016