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HomeMy WebLinkAbout2016-04-05 Agenda and Supporting Documentation Town Council Afternoon Regular MeetingVAIL TOWN COUNCIL REGULAR MEETING K�� AFTERNOON AGENDA TVWN OF VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 11:30 A.M., APRIL 5, 2016 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM/TOPIC: Site Visit to Villa Valhalla Building located at 384 Gore Creek Drive Van will depart Vail Municipal Building after convening the afternoon meeting. Depart at 11:30 a.m.; return at 12:15 p.m. at which time a short lunch break will be taken and the afternoon meeting will reconvene at 12:30 p.m. (60 min. ) PRESENTER(S): Jonathan Spence, Planner BACKGROUND: Review of the request for an encroachment into View Point for an addition of a residential dormer to Unit 10 of the Villa Valhalla Building. Consideration and action will occur during the evening meeting. 2. ITEM/TOPIC: Introductory Discussion for Nonconfoming Sites, Uses, Structures and Site Improvements The purpose of this memorandum is to provide an introduction to the subject of nonconforming sites, uses, structures, and site improvements. (30 min. ) PRESENTER(S): Jonathan Spence, Community Development Director ACTION REQUESTED OF COUNCIL: The Vail Town Council is not expected to take any action on this item other than direction. If, based upon the information shared in this introduction, there are issues of question or concern to the Town Council, staff is requesting the Council shares those questions or concerns so that the staff can be prepared to respond at a future public hearing. BACKGROUND: Nonconforming sites, uses, structures, and site improvements are existing lawfully established circumstances that do not comply with current standards and regulations of the Vail Town Code. The underlying premise of the nonconforming chapter is that by limiting the number and extent of nonconformities and by prohibiting or limiting their enlargement, in time the nonconformities will decrease in number and at some point no longer exist. The prevalence of nonconformities is problematic for segments of the community requiring a conversation on the topic. 4/5/2016 STAFF RECOMMENDATION: Unless the Town Council directs otherwise, it is the intention of the Community Development Department to pursue possible means of addressing this situation. This will involve working with the community and the Planning and Environmental Commission on recommendations that will come before the Council at a future date. 3. ITEM/TOPIC: PEC/DRB Update (5 min.) PRESENTER(S): Chris Neubecker, Planning Manager 4. ITEM/TOPIC: Presentation about Elected Officials Best Practices, Managing Risk and Meeting Management (60 min. ) PRESENTER(S): Tammy Tanoue, Claims Manager and General Counsel, CIRSA (Colorado Intergovernmental Risk Sharing Agency) ACTION REQUESTED OF COUNCIL: No action is requested at this time. BACKGROUND: A presentation addressing numerous topics related to ethics, liability and best practices will be presented by Tami Tanoue, General Counsel / Claims Manager for Colorado Governmental Risk Sharing Agenda (CIRSA). The information is presented in an effort to help elected officials maneuver through the many challenges of local government and in an effort to help reduce risk when possible. CIRSA is the town's insurance carrier for both property and liability coverage and Ms. Tanoue has been with the organization since July 2002. 5. ITEM/TOPIC: Review New Agenda Format (15 min. ) PRESENTER(S): Matt Mire, Town Attorney, Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: No action is requested on this topic. BACKGROUND: The new council meeting agenda format will be presented based on Council input from prior meeting in February. The new format was proposed in an effort to create a more user friendly and descriptive meeting agenda. The new format will be used for the April 19 meeting agenda. 6. ITEM/TOPIC: KAABOO and Vail Valley Foundation Music Experience August 18-20, 2017 (20 min. ) PRESENTER(S): Bryan Gordon, CEO, KAABOO and Mike Imhof and Scott Bluhm, Vail Valley Foundation ACTION REQUESTED OF COUNCIL: Town Council Initial Review and Feedback regarding proposed Dates, Operational Plan and Town Impacts BACKGROUND: The KAABOO Music experience is not a music festival. KAABOO is truly an experience catering to an older, discerning and affluent male and female demographic that immerses the consumer, over a three day weekend in Vail in high end art, fine dining, comedy, premium spirts, craft breweries, VIP viewing and hospitality and boutique wines and of course, incredible live music offerings. A driving force of the KAABOO Music Experience is ease of access to all key venues, within very close proximity to Vail Village. The KAABOO project exists today in Del Mar, CA with Vail being considered as the 2nd concept to launch the third weekend of August, 2017. 4/5/2016 7. ITEM/TOPIC: Interview for Planning and Environmental Commission (PEC) vacancy (10 min. ) PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: No formal action at this time; appointment will be made at evening meeting. BACKGROUND: One vacancy remains on the PEC with the departure of Webb Martin who did not reapply. The term for this appointment is through March 31, 2018. There has been one applicant who responded to the public notice on this vacancy. 8. ITEM/TOPIC: Interviews for Vail Local Housing Authority (VLHA) vacancies (40 min. ) PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: No formal action is taken during the afternoon meeting; appointments will be made during the evening meeting. BACKGROUND: There are two vacancies on the VLHA with one term running until May 31, 2021 and the second appointment finishing someone's term through May 31, 2018. Interviews will be conducted with seven candidates. VLHA members act as a Board of Directors for the business of the VLHA, with duties that include budget and policy approvals, strategic and long term planning, and management of the town's deed restricted housing inventories. 9. ITEM/TOPIC: San Miguel de Allende Sisterhood Agreement and Proposed Exchange Programming (15 min. ) PRESENTER(S): Kelli McDonald, Economic Development Manager, Molly Eppard, AIPP Coordinator ACTION REQUESTED OF COUNCIL: Request council direction on proposed programming and budget to implement Sisterhood Agreement with San Miguel de Allende Mexico. BACKGROUND: Review proposed exchange programming with San Miguel de Allende that includes sending delegations from both locations to participate in culinary, artistic, music and cultural exchanges which encourages bilateral cooperation and promotes tourism for each community. 10. ITEM/TOPIC: Information Update: 1) January 2016 Business Review 2) February 2016 Sales Tax 3) March 2016 Revenue Highlights (5 min.) 11. ITEM/TOPIC: Matters from Mayor, Council and Committee Reports (10 min.) 12. ITEM/TOPIC: Executive Session, pursuant to: C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Welcome Centers' Contract, Vail Commons Agreement and Red Lion Declaration Language (45 min. ) 4/5/2016 PRESENTER(S): Matt Mire, Town Attorney 13. ITEM/TOPIC: Adjournment (4:45 p.m.) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, APRIL 19, 2016 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Proposed / Future Agenda Items Investment Update - 4/19 Transportation Legislation - 4/19 Drones Legislation - 4/19 Tour of Vail Golf and Nordic Clubhouse Remodel Project - April Policy related to "Body Worn Cameras" - 5/3 Review Parking Infraction Penalties - 5/3 US Open Burton Recap - 5/3 Meeting with VLMD to review 2016 Marketing Plan and Creative - May Community Survey Results - June Comcast Update - TBD Review "Fee In Lieu" amounts related to Employee Housing Exchange Program - TBD Follow up with Draft Agreement for Vail Commons Association Request - TBD Review Matrix on Multi -Use Facilities - TBD Vail Municipal Building Remodel Update - TBD Cleanup Title 12, zoning amendments- TBD Vail Trails Update - TBD Environmental Strategic Plan Update - TBD Eagle County School District Meeting w/ Board - TBD Ford Park Leases - TBD Peer City Visit to Aspen - TBD Open Lands Strategic Plan - TBD Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD VRD Agreement for Skate Park - TBD Please call (970) 479-2136 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. 4/5/2016 KK TOWN OF YAIl1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 5, 2016 ITEM/TOPIC: Site Visit to Villa Valhalla Building located at 384 Gore Creek Drive Van will depart Vail Municipal Building after convening the afternoon meeting. Depart at 11:30 a.m.; return at 12:15 p.m. at which time a short lunch break will be taken and the afternoon meeting will reconvene at 12:30 p.m. PRESENTER(S): Jonathan Spence, Planner BACKGROUND: Review of the request for an encroachment into View Point for an addition of a residential dormer to Unit 10 of the Villa Valhalla Building. Consideration and action will occur during the evening meeting. 4/5/2016 Tnwx OF vn' ii1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 5, 2016 ITEM/TOPIC: Introductory Discussion for Nonconfoming Sites, Uses, Structures and Site Improvements The purpose of this memorandum is to provide an introduction to the subject of nonconforming sites, uses, structures, and site improvements. PRESENTER(S): Jonathan Spence, Community Development Director ACTION REQUESTED OF COUNCIL: The Vail Town Council is not expected to take any action on this item other than direction. If, based upon the information shared in this introduction, there are issues of question or concern to the Town Council, staff is requesting the Council shares those questions or concerns so that the staff can be prepared to respond at a future public hearing. BACKGROUND: Nonconforming sites, uses, structures, and site improvements are existing lawfully established circumstances that do not comply with current standards and regulations of the Vail Town Code. The underlying premise of the nonconforming chapter is that by limiting the number and extent of nonconformities and by prohibiting or limiting their enlargement, in time the nonconformities will decrease in number and at some point no longer exist. The prevalence of nonconformities is problematic for segments of the community requiring a conversation on the topic. STAFF RECOMMENDATION: Unless the Town Council directs otherwise, it is the intention of the Community Development Department to pursue possible means of addressing this situation. This will involve working with the community and the Planning and Environmental Commission on recommendations that will come before the Council at a future date. ATTACHMENTS: Staff Memorandum Powerpoint Presentation for Nonconforming Lunch and Learn 4/5/2016 TOWN OF Memorandum TO: Vail Town Council FROM: Community Development Department DATE: April 5, 2016 SUBJECT: Nonconforming Sites, Uses, Structures, and Site Improvements PURPOSE The purpose of this memorandum is to provide an introduction to the subject of nonconforming sites, uses, structures, and site improvements. This report covers the following topics: • Underlying premise related to nonconformities • Types of nonconformities • Current regulations and restrictions related to nonconformities • Unintended consequences of current regulations and restrictions • Alternative ideas moving forward The Vail Town Council (Council) is not expected to take any action on this item other than direction. If, based upon the information shared in this introduction, there are issues of question or concern to the Town Council, staff is requesting the Council shares those questions or concerns so that the staff can be prepared to respond at a future public hearing. II. BACKGROUND Nonconforming sites, uses, structures, and site improvements are existing lawfully established circumstances that do not comply with current standards and regulations of the Vail Town Code (Code). This noncompliance has resulted in most cases from either annexations or through revisions to the Code. In the annexation scenario, sites and their accompanying improvements and uses were in existence prior to being annexed into the Town of Vail. Upon annexation and subsequent zoning, the site itself, improvements constructed and/or the use(s) are not in compliance with the Code. In the Code revision scenario, changes to the Code related to dimensional standards or use may result in previously allowable uses, structures, site improvements or the site itself no longer being in compliance with the revised code. These changes to the Code occur as a result of changes in community sentiment or in recognition of an error in the 4/5/2016 existing regulations. Whether through annexations or revisions to the Code, the Town of Vail does not differentiate in its approach to nonconformities based on the genesis of the nonconformity. III. UNDERLYING PREMISE RELATED TO NONCONFORMITIES As stated in the purpose clause of Chapter 18: NONCONFORMING SITES, USES, STRUCTURES AND SITE IMPROVEMENTS silr�iE:�i�i1�L'71�Z►9�1 This chapter is intended to limit the number and extent of nonconforming uses and structures by prohibiting or limiting their enlargement, their reestablishment after abandonment and their restoration after substantial destruction. While permitting nonconforming uses, structures, and improvements to continue, this chapter is intended to limit enlargement, alteration, restoration, or replacement which would increase the discrepancy between existing conditions and the development standards prescribed by this title. The underlying premise of the nonconforming chapter is that by limiting the number and extent of nonconformities and by prohibiting or limiting their enlargement, in time the nonconformities will decrease in number and at some point no longer exist. As will be pointed to in later portions of this memo, while this may be the case for some types of nonconformities such as those related to dimensional standards that often are eliminated through redevelopment, it has proven not to be true when pertaining to nonconformities related to use. IV. TYPES OF NONCONFORMITIES The Code separates nonconformities into three categories. These are: Sites- Nonconforming Sites are those properties whose site characteristics do not conform to the minimum lot area or dimensional requirements of the zone district they are situated in. An example would be a lot previously platted in Eagle County prior to annexation that does not meet the minimum requirements of its new (Vail) zone district designation. This category only pertains to the site itself and not any improvements constructed upon the lot or any uses that may occur. Uses -Nonconforming Uses are those that were legally established at some time in the past that no longer conform to the use regulations prescribed for the zone district the property where the use is occurring is located. As stated previously, this can be the result of annexation as is the case of the Holiday Inn where the use, Lodge, is not permitted in the Commercial Core 3 (CC3) District or the result of a change in the Code. An example of this type of a use nonconformity are real estate offices located on the first floor or street level in the Commercial Core 1 (CC1) District (Vail Village). The use, Real Estate Office, was changed to no longer be permitted on the first floor or street level in the CC1 District in the early 1990's. Town of Vail Page 2 4/5/2016 Structure and Site Improvements- Nonconforming structures and site improvements relate to the following four categories: Lot and Structure Requirements: These types of nonconformities pertain to buildings or other structures that are not in compliance with the dimensional standards of the zone district for which they are located. Examples of these types of nonconformities include building setbacks, building height or site coverage. 2. Density Control: Structures which do not conform to density controls including dwelling units per acre or GRFA maximums are considered nonconforming. Many multi -family properties including Villa Valhalla in Vail Village and Eiger Chalets located off of Sandstone Drive are nonconforming as their density, calculated in number of dwelling units per buildable acre, exceeds that which is permitted in their respective zone districts. 3. Open Space and Landscaping: This classification of nonconformities relates to required quantities of landscaping or open space on a given property. This is the least common type of nonconformity in Vail. 4. Off Street Parking and Loading: This classification relates to properties that do not meet the requirements related to parking and loading. An example of this type of nonconformity is parking in the ROW as can be seen at the Alphorn development on Meadow Drive 1f�9111NN=1kik9:7IEel 61T-11►1I7N=6.1IN101Eel kiRis7aw_1%I=1116110161Ke7►1701Nkyy111111=F' The Code permits nonconforming structures, uses and improvements to continue while intending to limit the enlargement, alteration, restoration, or replacement which would increase the discrepancy between existing conditions and the related development or use standard. The underlying premise, again, is that by limiting actions that may extend the longevity of a nonconformity, the nonconformity will, in time, no longer exist. Generally, improvements to nonconforming properties are permitted as long as the nonconformity is not increased and the proposed improvements meet current requirements. This gets more complicated when the existing nonconformance relates to Use or to Density Control on residential properties. As can be shown below, the Town of Vail has treated different types of nonconformities differently, resulting in unequal treatment for properties owners in similar situations. Eligibility to add GRFA Currently, properties that comply with use requirements of a particular zone district but exceed the allowable number of units on a per acre basis, similar to the Villa Valhalla or Eiger Chalet properties, are not permitted to utilize any available GRFA that may exist. Instead, these properties are permitted an increase in their allowable GRFA on a per Town of Vail Page 3 4/5/2016 unit basis of 250 square feet. This additional GRFA allotment, known as the 250 Ordinance, can be used over time and does not need to be used for a single project. Although this allotment of 250 square feet is uniform, its effects are not as it is neither proportional to the unit size nor does it take into account existing GRFA that may be available due to the nonconforming status of the property. In contrast, residential properties that are nonconforming due to use have fewer opportunities. Many multifamily properties (30+) in West Vail are currently zoned Two - Family Primary/Secondary (P/S), a zone district that does not allow the use, Multiple - family residential dwellings, as a permitted or conditional use. These properties, including the Garmisch Townhomes, the Chamonix Chalets and the Northridge Condominiums, among many others, are unable to utilize any available GRFA that may be available on the property nor are they eligible for the 250 Ordinance because of their nonconforming use status. Eligibility to rebuild Properties that are nonconforming due to use or density on a units per acre basis are not eligible to rebuild at the existing number of residential units. In order to redevelop, in the case of properties such as Eiger Chalets that are nonconforming to density but not to use, the unit count would need to decrease to equal to or less than 6 units on a per acre of buildable area basis (the allowable density in the Residential Cluster (RC) Zoning District), or, in this case, a reduction from 14 units to 5 units. Similarly, multifamily properties currently zoned (P/S) would have to reduce the number of units on a given property in order to facilitate redevelopment. For a property such as the Pine Ridge Townhouses located at 2199 Chamonix Lane, this would equate to a reduction from 31 multifamily units to 8 units constructed in a duplex fashion. Factors that have worked against the elimination of nonconformities The longevity of existing nonconformities and the lack of their removal and replacement with conforming uses and/or structures are for many reasons. Two principal reasons are the allowance of improvements and the allowance of the separation of ownership. As stated previously, some nonconforming properties are currently allowed to utilize the 250 Ordinance to add GRFA. This addition of GRFA (reinvestment in the property) extends the longevity of the nonconforming structure, thereby working against the underlying Code premise. The allowance of the separation of ownership for nonconforming properties furthers their permanence by working against redevelopment. As stated previously, the existing regulations would require a dramatic reduction of the number of units for a property to be redeveloped. This reduction in unit count coupled with separate ownership makes the likelihood of redevelopment and any accompanying decrease in the number of nonconforming properties improbable. VI. UNINTENDED CONSEQUENCES Many of the nonconformities currently existing, especially those that relate to use or density, were the result of annexation and subsequent zoning in the 1980's. Although it may be easy to second guess the decisions made at that time, a valid assumption can Town of Vail Page 4 4/5/2016 be made that those decisions were made with the best intentions of the Vail community in mind. That lack of a reduction in the number of existing nonconformities over the last 30 years signals a need to re-examine this issue and the unintended consequences that have resulted. Examples of these unintended consequences include: • Scarcity -Changes to the Code that affect allowable uses can have the potential to create a situation of scarcity, thereby elevating the value of a nonconforming use. An example of this is with the use Real Estate Office. Changes to the code in the early 1990's that no longer permitted Real Estate Offices on the first floor in some zone districts have increased the market value and desirability. Property Deterioration- Because of nonconforming status and the inability/uncertainty regarding redevelopment opportunities, properties have not received the level of upkeep/maintenance/rehabilitation compatible with other conforming properties within the community. This lack of reinvestment affects properties aesthetically, has environmental implications due to a lack of energy inefficiency and has ramifications for safety due to not meeting current building code requirements. • Community Character -Negative affects on community character are being realized as a result of property deterioration and the continued prevalence of nonconforming aspects to some properties related to parking, refuse management and other issues. • Substandard Housing -The lack of reinvestment and redevelopment in many multifamily properties has led to housing conditions that are inconsistent with the Vail brand. Although a lack of reinvestment may have had a positive effect on affordability, it has had a negative effect on members of the community's workforce that utilize these properties for rental housing. VII. ALTERNATIVES MOVING FORWARD The Community Development Department has formulated the following ideas whose further discussions may lead to additional alternatives. These ideas are generally centered on the multifamily properties that are nonconforming. It appears that a comprehensive approach, including one or more of the following ideas, may be most pragmatic is addressing the variety of issues presented by different types of nonconformities. Zone District Boundary Amendment -Through rezoning of one or more properties to a zoning district that is more compatible with existing conditions, nonconforming properties may be able to come into greater conformance with current regulations, thereby permitting the possibility of GRFA additions or property redevelopment. Challenges presented by this option include matching up existing conditions with the Town's existing zone districts in such a away as to address nonconformities while not allowing development or redevelopment that is not in keeping with the existing neighborhood character. It should be noted that two Zone District Boundary Amendment applications have been proposed for existing multifamily properties in West Vail in the Town of Vail Page 5 4/5/2016 last two years. Both of these amendments did not proceed to the Town Council due to recommendation of denial from the Planning and Environmental Commission. Reasons for the recommendation include that lack of a West Vail specific area plan and concerns for neighborhood character. Zoning Overlay- Through the application of a zoning overlay, potential allowances for GRFA additions or property redevelopment could be more tailored to existing conditions both in terms of unit count and GRFA. Under this scenario, properties subject to the overlay would no longer be considered nonconforming in terms of use or density while GRFA additions and redevelopment standards would be crafted based on existing conditions with or without any allowances for increases in allowable unit count, GRFA, height or other development standards. Revisions to the Nonconforming Chapter of the Code- Currently, the Nonconforming Chapter of the Code, Chapter 18 of Title 12, professes as its purpose, the limitation, non -expansion and removal of nonconformities. In reality, the Code permits a number of activities that work against this purpose. Revisions to this section of the Code will work with other changes to more clearly and explicitly reinforce the purpose while improving its readability. 1T/11Z1:*: &"tI=1�'l Unless the Town Council directs otherwise, it is the intention of the Community Development Department to pursue possible means of addressing this situation. This will involve working with the community and the Planning and Environmental Commission on recommendations that will come before the Council at a future date. IX. ATTACHMENTS A. PowerPoint Presentation for 04-05-2016 Town Council Town of Vail Page 6 4/5/2016 ul Ikk oq .� :. t if �'� .. �, Y�- .. �fl .. .- '�•, l� .�.rR4 � .... Non -Conforming Sites, Uses, Structures and Site Improvements �11J11J!.JIJJ �J J� J�� J�J'fJ�l'J r J�rJ:�I`r1J'J�fJ Presentation Purpose ➢ Underlying premise related to non - conformities ➢ Types of non -conformities ➢ Current regulations and restriction ➢ Unintended consequences of current regulations ➢ Alternative ideas moving forward Town of Vail I Community Development 4/5/06 4/5/2016 2 Non -Conforming Sites, Uses, Structures and Site Improvements J�1rJ� r �.JJ✓� J`J�r���,�rr��J�rJ'JJ ��� Nonconforming sites, uses, structures, and site improvements f are existing, lawfully established circumstances that do not comply with current standards and regulations of the Vail Town Code (Code). Town of Vail I Community Development 1 4/5/06 4/5/2016 3 Non -Conforming Sites, Uses, Structures and Site Improvements rJ�`�`J �IJ�J rIJJ� I��l;�1J�tJr� Noncompliance has resulted in most cases from either annexations or through revisions to the Code. ➢ Sites and their accompanying improvements and uses were in existence prior to being annexed into the Town of Vail and upon annexation and subsequent zoning, existing conditions are not in compliance with the town's code ➢ Changes to the Code as a result of changes in community sentiment or in recognition of an error in the existing regulations result in nonconformities. TOWN OF 9VAIL' Town of Vail I Community Development 1 4/5/06 4/5/2016 4 Non -Conforming Sites, Uses, Structures and Site Improvements Chapter 18: NONCONFORMING SITES, USES, STRUCTURES AND SITE IMPROVEMENTS 12-18-1: PURPOSE: This chapter is intended to limit the number and extent of nonconforming uses and structures by prohibiting or limiting their enlargement, their reestablishment after abandonment and their restoration after substantial destruction. While permitting nonconforming uses, structures, and improvements to continue, this chapter is intended to limit enlargement, alteration, restoration, or replacement which would increase the discrepancy between existing conditions and the development standards prescribed by this title. Town of Vail I Community Development 1 4/5/06 4/5/2016 5 Non -Conforming Sites, Uses, Structures and Site Improvements By limiting the number and extend of non -conformities and by limiting their enlargement, in time the total number will decrease and eventually no longer exist. TOWN OF VAIL" Town of Vail I Community Development 1 4/5/06 4/5/2016 6 Non -Conforming Sites, Uses, Structures and Site Improvements Town Code Separates Non -Conformities into three Categories ➢ Sites ➢ Uses ➢ Structure and Site Improvements TOWN OF VAILt Town of Vail I Community Development 1 4/5/06 4/5/2016 7 Non -Conforming Sites, Uses, Structures and Site Improvements Sites: Nonconforming Sites are those properties whose site characteristics do not conform to the minimum lot area or dimensional requirements of the zone district where they are situated Uses: Nonconforming Uses are those that were legally established at some time in the past that no longer conform to the use regulations prescribed for the zone district the property where the use is occurring is located. Town of Vail I Community Development 1 4/5/06 4/5/2016 8 Non -Conforming Sites, Uses, Structures and Site Improvements Structure and Site Improvements: Nonconforming structures and site improvements relate to the following four categories: 1. Lot and Structure Requirements: These types of nonconformities pertain to buildings or other structures that are not in compliance with the dimensional standards of the zone district for which they are located 2. Density Control: Structures which do not conform to density controls including dwelling units per acre or GRFA maximums are considered nonconforming 3. Open Space and Landscaping: This classification of nonconformities relates to required quantities of landscaping or open space on a given property. 4. Off Street Parking and Loading: This classification relates to properties that do not meet the requirements related to parking and loading. Town of Vail I Community Development 1 4/5/06 4/5/2016 9 Non -Conforming Sites, Uses, Structures and Site Improvements �11fJJ� r}r�l� �r�JIJ=� Non -conforming structures, uses and improvements are permitted to continue while intending to limit the enlargement, alteration, restoration, or replacement which would increase the discrepancy between existing conditions and the related development or use standard. TOWN OF VAIL Town of Vail I Community Development 1 4/5/06 4/5/2016 10 Non -Conforming Sites, Uses, Structures and Site Improvements J� J The longevity of existing nonconformities and the lack of their removal and replacement with conforming uses and/or structures are for many reasons. Two principal reasons are: ➢ Additional allowance of GRFA ➢ Separation of ownership TOWN OF VAIL Town of Vail I Community Development 1 4/5/06 4/5/2016 11 Non -Conforming Sites, Uses, Structures and Site Improvements ➢ Scarcity: Potential for increased value ➢ Property Deterioration: Barriers for redevelopment have resulted in lack of maintenance compared to conforming properties ➢ Community Character Impacts: Property deterioration, parking issues, waste and refuse management ➢ Substandard Housing: Decline in investment in many multi- family properties TOWN OF 9VAIL' Town of Vail I Community Development 1 4/5/06 4/5/2016 12 Density Based on Buildable Lot Area For West Vail Multi -family Properties Currently Zoned Two -Family PrimarylSecondary Residential 2 2L 1 ,r 25 �� f 2Y7 ::570 18 '}26' ti 7 2eae2.3' I fit A-_ ! iLME Feet o asa sao 1,000 0 V 23L9 ' s .a ..; - A. •- r'2 1 Mapk.d • Add— Na ­iLA a ilmbl. 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'_ 4 1[,590 T5.1 M 24iOO mN Lin Chamonlf. 6vl Cis 4 14,947 L10 23 2�7 man'Cnw lane Ch:n, i.Ltirles 4 23,x56 75 36 242S c_ Lara th_..I Crvl_ 4 15,904 110 27 2459 n: lsx :namonlx talcs 4 79,7w ES m xM961M —Gn.xSLy rilAh l2 ]4,949 350 39 2428 GYrism Dr_ Alpen Chale, 4 SAU 193 30 23M G—ism On: Alpert Chaet 4 11,709 149 31 7309 Gxn•isc Gr., —ITC.N,wscs 5 1Q726 Im F-WAwrep. ju 52&fim 53.1 February 11.2a 16 IpwN+fFAL Non -Conforming Sites, Uses, Structures and Site Improvements '�J i ~JII J. J d 1J J�;" ➢ Zone District Boundary Amendment ➢ Zoning Overlay ➢ Revisions to the Nonconforming Chapter of the Code 1`TOWN OF AIL5' Town of Vail I Community Development 1 4/5/06 4/5/2016 14 Non -Conforming Sites, Uses, Structures and Site Improvements Thank you for your time Any Questions? TOWN OF VAILt Town of Vail I Community Development 1 4/5/06 4/5/2016 15 i�i�utllhlllR f A TOWN OF KIl1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 5, 2016 ITEM/TOPIC: PEC/DRB Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: March 16, 2016 DRB Meeting Results March 28, 2016 PEC Meeting Results 4/5/2016 rowN of va MEMBERS PRESENT Bill Pierce Peter Cope Rollie Kjesbo Andy Forstl Doug Cahill DESIGN REVIEW BOARD AGENDA PUBLIC MEETING March 16, 2016 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 PROJECT ORIENTATION MEMBERS ABSENT SITE VISITS 1. Mountain Haus — 292 East Meadow Drive 2. Vail Valley Medical Center -180 South Frontage Road West 3. Cascade Resort — 1295 Westhaven Drive 4. Booth Creek Park — 2900 Manns Ranch Road MAIN AGENDA Vail Corp. DRB160038 Final review of an exterior alteration (sign) 560 East Lionshead Circle/Lot 2, Lionshead Filing 6 Applicant: Vail Corp., represented by Jeff Babb ACTION: Approve with condition MOTION: Kjesbo SECOND: Forstl CONDITION: VOTE: 5-0-0 1:30pm 3:OOpm Brian 1. Applicant shall remove the Epic Discovery wording and/or logos from the sign until Section 11- 7-15A8b of the Vail Town Code is amended and in effect to allow advertising of on -mountain activities. 2. Mountain Haus Condominium Association DRB160041 Matt Final review of an exterior alteration (paint) 292 East Meadow Drive/Tract B, Vail Village Filing 1 Applicant: Mountain Haus Condominium Association, represented by K.H. Webb Architects ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 3. Burger Residence DRB160045 Jonathan Final review of an addition 716 Forest Road Unit A/Lot 10/Block 1, Vail Village Filing 6 Applicant: Alexander Burger, represented by Pierce Architects ACTION: Table to 04/06/2016 MOTION: Kjesbo SECOND: Cahill VOTE: 5-0-0 4. 716 Vailco LLC DRB160046 Jonathan Page 1 4/5/2016 Final review of an addition 716 Forest Road Unit B/Lot 10/Block 1, Vail Village Filing 6 Applicant: 716 Vailco LLC, represented by Pierce Architects ACTION: Table to 04/06/2016 MOTION: Kjesbo SECOND: Cahill VOTE: 5-0-0 5. Vail Valley Medical Center DRB16-0055 Jonathan Final review of changes to approved plans (exterior materials) 180 S Frontage Road W/Lot e & F, Vail Village Filing 2 Applicant: Vail Valley Medical Center, represented by Heery International ACTION: Approve with conditions MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 CONDITIONS: 1. The applicant shall amend the supporting columns for the entry canopy, for review and approval by staff. 2. The applicant shall provide staff with an acknowledgment from the Evergreen Hotel team concerning the rooftop mechanical screenings. 3. The approval shall not be for the proposed changes to the exterior stone. 6. Galvin Residence DRB160010 Jonathan Final review of New Construction (Single Family Residence) 303 Gore Creek Drive Units 9 & 10/Lot 9 & 10, Block 5, Vail Village Filing 1 Applicant: Christopher Galvin, represented by Ryan Wolffe ACTION: Table to 04/06/2016 MOTION: Kjesbo SECOND: Cahill VOTE: 5-0-0 7. Cascade Resort DRB16-0061 Conceptual review of a conversion of a tennis court to parking 1295 Westhaven Drive/Area A, Cascade Village Applicant: Vail Hotel Partners LLC, represented by Mauriello Planning Group ACTION: N/A 8. Golden Peak Tennis Courts DRB150555 Final review of an exterior alteration (Pickle Ball Courts) 461 Vail Valley Drive/Lot C, Block 5C, Vail Village Filing 5 Applicant: Town of Vail, represented by Todd Oppenheimer ACTION: Approve MOTION: Cahill SECOND: Cope Forstl absent) 9. Town of Vail DRB160048 Final review of new construction (park) 2900 Manns Ranch Road/Lot 11, Block 1, Vail Village Filing 13 Applicant: Town of Vail, represented by Todd Oppenheimer ACTION: Approve with condition MOTION: Kjesbo SECOND: Forstl CONDITION: Chris Chris VOTE: 3-0-2 (Pierce abstain, VOTE: 5-0-0 Chris 1. The grass roof on the restroom building shall be changed to a flat membrane roof with gravel ballast. STAFF APPROVALS Schneider Residence DRB160037 Page 2 Matt 4/5/2016 Final review of an exterior alteration (steps) 2409 Chamonix Lane/Lot 19, Block A, Vail Das Schone Filing Applicant: Raymond Schneider, represented by Bob Boymer Gazioglu Residence DRB160039 Matt Final review of an exterior alteration (landscaping) 3120 Booth Falls Court/Lot 7, Block 2, Vail Village Filing 12 Applicant: Halide Gazioglu Northwoods Condominium Association DRB160043 Brian Final review of an exterior alteration (elevation) 600 Vail Valley Drive/Tract B, Vail Village Filing 7 Applicant: Northwoods Condominium Association, represented by Pierce Architects SRZ Properties LLC DRB160052 Final review of a construction sign 82 West Meadow Drive Unit B/Lot 1, Vail Village Filing 2 Applicant: SRZ Properties LLC, represented by WT Construction Brian Arrabelle at Vail Square LLC DRB160053 Matt Final review of an exterior alteration (waterproofing) 675 Lionshead Place/Lot 1, Lionshead Filing 6 Applicant: Arrabelle at Vail Square LLC, represented by Matt Lydens ADI Partners Ltd. DRB160054 Final review of a change to approved plans (window/door) 1660 Sunburst Drive Unit D14/1-ot 1, Sunburst Filing 3 Applicant: ADI Partners Ltc., represented by Larry Alston Matt The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Page 3 4/5/2016 PLANNING AND ENVIRONMENTAL COMMISSION TOWN OF VAII March 28, 2016, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 Call to Order Swearing -In - New PEC Members — Item has been postponed to the 4-11-16 hearing. Site Visits: 1) Treetops Building - 450 East Lionshead Circle 2) Red Lion Building - 304 Bridge Street 2. A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of 2308 Garmisch Drive, Lots 15-A through 15-E, Garmisch Townhouses, from Two -Family Primary/Secondary District to Medium Density Multiple -Family District, located at 2308 Garmisch Drive, Lot 15, Block G, Vail das Schone Filing 2, and setting forth details in regard thereto. (PEC150034) Note: Due to an error in the original mailing to adjacent property owners, as required by the Vail Town Code, this project will be re -heard before the Planning and Environmental Commission for a recommendation to the Vail Town Council. This item was originally heard by the Commission on December 14, 2015 where a recommendation of approval was forwarded to the Vail Town Council by a vote of 3-1. Applicant: Garmisch Townhomes, represented by Triumph Development Planner: Jonathan Spence Action: Deny Motion: Hansen Second: Kurz Vote: 7-0-0 Spence gave an introduction and indicated that the application will be re -heard by the PEC due to a mistake in the public notice. He reviewed some of the concerns raised by neighbors. These concerns included non -conforming parking, traffic, neighborhood character and spot zoning. Spence reviewed "spot zoning". It is a name for an action for rezoning inconsistent with a city's comprehensive plans. Rezoning a property is not spot zoning (if consistent with the plan). He reviewed existing conditions and how it realted to the Primary/Secondary, MDMF and LDMF zone districts standards. Current non -conforming aspects of the site were reviewed.. Redevelopment of the site would need to meet codes in place at the time of the redevelopment. He compared the existing and allowed GRFA (Gross Residential Floor Area) under various zone district designations. Another chart showed similar multifamily properties in West Vail. There are numerous properties that are non -conforming, built before annexation and not in conformance with the Primary Secondary zone district. Charts were shown with existing properties and the densities that would be allowed under different zoning districts. Staff reviewed the required criteria for a rezoning. 4/5/2016 MDMF is most compatible zone district with the existing land use and the existing development. Premise of nonconforming uses is that they will eventually go away. Staff does not believe that these uses will go away, but rezoning allows redevelopment to be compatible with town codes. Rezoning will have no negative impacts on environmental issues. In the 20 years since the zoning of much of West Vail, staff does not believe that any nonconforming uses in this area went away, nor is it likely that these existing nonconforming uses will go away. Rediker - What would be the maximum density if all 5 lots were redeveloped? Spence - We look at the total lot size and portion of the site that is developable. 7 dwelling units would be the maximum, Rediker - Are there any other MDMF zoned properties in this area? Spence - No, not in West Vail. The only multi-familyproperty in West Vail that is conforming is Vail Commons property. All other multifamily properties are nonconforming. Hansen - Is this the first rezoning in this area? Spence - Yes, this is the first on Garmisch. There was a proposal a few years ago for two other properties to rezone (behind the Brandeis building). Hansen - Is it common for a developer to piggy back a rezoning onto a development application? Pratt - Many of the complaints we have seen refer to a parking problem. By rezoning it, it will not fix the parking. Spence - The only way the parting gets fixed is through redevelopment. Pratt -Does the Town enforce parking in the right-of-way? Spence - Due to the size of the cul-de-sac, the parking issues here are not the same as other areas of town. If additions are proposed, new parking will need to be provided in a conforming manner. Applicant, Mike Foster, Triumph Development - Inside Triumph Development, we also have Triumph Custom Homes. Triumph Development has no development aspects on this application. We are representing the property owner. We are trying to make this a conforming property. Owner has owned this property since 1985. If we go back to low density, it would be nonconforming. At medium density, it satisfies most of the criteria except the front setback. The far west side if a 5 foot setback. On east side, setback is 30 - 50 feet. Rediker - We are looking at changing the zoning to allow for this remodel? Foster - As of today, we plan to move forward. Originally we thought about knocking down east unit, and also building a single family home. Now, we do not plan to add a single family home. We studied additions of 300 sf to 800 sf. We are planning a roughly 500 sf addition, in 4/5/2016 character with other units on the property. Gillette - What is it that stops the single family home getting built? Spence - It's a note on the plat that speaks to these lots being separated for ownership purposes, not for the creation of a separate building lot. Gillette - Could the plat be amended? Spence - We have not looked into that fully, but it could be studied. The idea here is to rezone to allow improvements and redevelopment at some point in the future Gillette - If you amended the plat and eliminated the eastern unit, to build a single family home, could it be a Primary Secondary lot? Foster - No, lot is about 8,400 sf. Pratt - Is this one the lots we changed a few weeks ago on Primary Secondary units? Spence - No, that was specific to nonconforming duplexes. Rediker - What conversations have you had with other unit owners in the building about redevelopment? Foster - We have not talked about that. We talked about reskinning the building, or a new roof. But not tear downs. Public Comment - Kathy Langenwalter - Resident for 40 years, concerned neighbor. Former commissioner on PEC. Previous staff memo did not include all relevant information. Also, original public notice did not include all adjacent neighbors. There are 2,140 square feet, 5 bedrooms, 4 bath homes. Property was bought in 1988 by current owners. Triumph claims that rezoning will fix the nonconforming issues. This will set a precedent for other redevelopment, and other properties will have the right to redevelop. Sometimes you need to see if the rules don't work for you. Staff supports rezoning based on the land use plan and proposed zoning as similar. But they are not similar. Land Use Plan calls for Medium Density Residential in this area. GRFA has been sacred in the Town. To rezone would constitute spot zoning. Primary request is density. MDR (Medium Density Residential) and MDMF (Medium Density Multiple Family) are not similar categories. Gillette - Do we have an MDR zone? Spence - MDR is a term in the Land Use Plan for a land use classification. MDMF is a zone district designation and part of the Vail Town Code. Langenwalter - Handed out a copy of the Land Use Plan and the Zoning Maps, and showed the maps to the PEC members. MDR calls for housing with common walls, private parking, and private recreation. She reviewed the differences between the MDR and MDMF designations. Duplex on 14,000 sf is 6 Units per acre. A third unit takes the duplex lot to 9 4/5/2016 units per acre. In addition to 18 DUs, each is allowed one AU (Accommodation Unit) by right, which makes 36 DUs. She mentioned some of the floor areas that are excluded from multifamily uses. Can't compare Primary Secondary zoning to what is proposed. Once it's approved, it does not have to go through this board or Town Council. If approved, people will just get DRB review. Accommodation Units require .8 parking spaces per unit. Since there was not a site visit, you did not see the condition of the properties in this area. She discussed mass and bulk, limited only by site coverage and height. Total of 29 properties on Garmisch Drive, 5 are multifamily properties. Increased traffic was mentioned. Redevelopment would serve the development community, but not the full time, working class residents in this neighborhood. These units preserve housing that is somewhat affordable. In this case, it is a grant of special privilege. The other 4 owners would have to do a total renovation for egress and views in order to add GRFA. Gaelen Osland - Page 10, Section 5 of the staff memo- Question on the land use designation as mentioned in the staff memo. Believe the proposal is bad for my neighborhood and for the town. Other property owners will use the same argument to rezone their property. There should be a master plan for all of West Vail. Properties adjacent to this site are single family. This application is asking for properties currently zoned Primary Secondary to be 4 stories instead of 3 stories. This fails on the theoretical level, practical level and fairness level. There are too many parking problems right now on this property. There are other properties with more development potential. Closed Public Comment Lockman - We have to arrest these nonconformities. Town should come up with a strategic way to address these issues. If someone wants to address these issues on their own, this is the way to do it. This application has gone through the town process and meets the criteria. Maybe there should be some conditions to address the town's concerns. Hansen - Master Plan for West Vail is a good idea. Concerned that we have 1 owner out of 5 here at the meeting. Support the staff findings on criteria #1. Does not feel criteria 2,3 and 4 have been met Support staff determination of compliance with criteria #5, 6, 7 and 8. This is probably not the right way to go at this time. Kurz - I was not at the previous meeting in December. To a larger degree, I agree with Hansen. This will be precedent setting. We should look at a Master Plan for West Vail. In favor of the ability to improve properties. It does appear to be a special privilege for one owner. Rediker - Appreciate effort put in by staff. I want to encourage redevelopment of structures like this. This property needs redevelopment. My concern is spot zoning. We have a whole neighborhood of properties with one classification. Read a definition of spot zoning. There is a big enough difference between MDMF and PS zoning for this to be considered spot zoning. I do not this this one criteria #4 will be met. Gillette - I lived in that neighborhood. There is no way that increasing density is in the interest of the community. Martin - I want people to be able to improve their properties. Going from 5 to 7.74 DUs seems reasonable. No sure of the impact of this in the context of precedent for other properties. 4/5/2016 Pratt - One application does not create a precedent for another property. One owner has room to clean up his parking problem. If the property is redeveloped, you would get compliance with setbacks. Public has pointed out that there are many properties in this area that have the potential to upzone. Ramifications of rezoning this property from PS to MDMF would be large increase in density for this neighborhood. Rediker - When the town planned this area, they knew that this area was non -conforming. We have to deduce that the Town at the time determined it was appropriate to be PS and not MDMF zoning. Spence - Spot zoning has more to do with a relationship to master plans and overall community plans, rather than the size of the property. Rediker - Zoning map was created by the Town Council. Is that not as important as the Master Plan? Spence - The zoning map tells what is allowed today. The Land Use map and Comprehensive Plan are more holistic and forward looking. There is currently a disconnect between the zoning map and land use plan. Gillette - Land Use plan is looking forward, but this needs to be planned in order. But Garmisch Drive cannot handle more units. Spence - The only way to get conformance is with redevelopment. These nonconforming uses will not go away. Gillette - Infrastructure is not adequate to increase density. Reopen Public Comment - Kathy Langenwalter - On the definition of spot zoning. Normal process to increase height is the variance process. GRFA variances are not easy to get. Applicant would have to prove that there is not a special privilege. They need a plan to show in reality what will be built. It is not clear who is being represented. There is a process in place. Close Public Comment Lockman - What is the timeframe for staff to look at planning for this neighborhood? Next 1-3 years? George Ruther - In past 40 years we have not seen 3 of these units go away in order to come into conformance with the existing zoning. We are not setting people up for success if we let these nonconformities go. There are nonconforming uses that we would like to see go away for a list of reasons. In many ways if you create a nonconforming use, you create a scarcity. An example is the nonconforming real estate offices on the ground floor on Bridge Street. Rediker - What is the discussion at the staff level for planning this area? 4/5/2016 Ruther - We should look at the impact of rezoning and for not rezoning. We need to look at how to get redevelopment to occur. We have waited 40 years to see if these nonconformities go away. They will not likely go away in next 40 years. There is an ability to do some limited improvements. If you allow for more improvements to these properties, you are encouraging these nonconforming uses to stick around. Gillette - Some members of PEC are in favor of this application, and some are not. Hansen - Motion to deny the application. Second by Kurz. Vote - 7-0-0 Gillette - Agree that we should deny, based on not meeting criteria #7, that the conditions have not changed since zoning was established. Foster - Requested one last word on this issue - We came in with a plan a few years ago. We met every criterion except for the zoning at the time. PEC at the time said that they would not change the zoning until we do a full master plan for West Vail. Pratt - Suggested that the applicant pass this message on to the Town Council 3. A request for review of a Major Exterior Alteration, pursuant to Section 12-7B-7, Exterior Alterations or Modifications, Vail Town Code, to allow for the addition of 1,193 square feet of gross residential floor area (GRFA), located at 304 Bridge Street Units R2 & R3 (Red Lion Inn Condos)/Lots E -H, Block 5A, Vail Village Filing 1, and setting forth details in regard thereto. (PEC160008) Applicant: Oscar Tang & Blue Mountain Investments, represented by J+A Architects aka VAg Architects Planner: Brian Garner Action: Table to allow for the resolution of the GRFA restriction by the Town Attorney First: Gillette Second: Lockman Vote: 7-0-0 Garner- Summarized the request and provided updates to the application since its previous review on March 14, 2016. A meeting was held among staff and neighbors to attempt to address their concerns. The applicant has provided roofline alternatives and answers to previously asked questions from neighbors. Height calculations, view corridor impact, and sun/shade analysis were reaffirmed. Since the last meeting, a restriction on additions to the property was discovered. The restriction was self-imposed by the property owners for a previous PEC approval to expand the Red Lion in 1990 and shall not be revoked without consent of the Town of Vail. Hansen - Was the restriction a condition of approval? Garner - Yes, and it was added to the private document (covenant). Kurz - Do we have a legal opinion on the applicability of the restriction? Garner - A legal opinion is forthcoming. Brian Judge presented on behalf of the applicant. Regarding the new information, Mr. Judge 4/5/2016 stated that it was presented to staff around August 2015, and may only be new to the PEC. Mr. Judge indicated that a meeting was held with the neighbors to the north to discuss their concerns. Based on this meeting, a new option was developed, referred to as Option 1, being presented today. Judge referenced a visual presentation depicting the proposal being non -impactful to any established view corridors. Judge referenced a visual presentation comparing the original application to Option 1. The original application featured a gabled roof form, but has been replaced by what he feels to be a less intrusive roof with a clipped hip in Option 1. He emphasized that there is still GRFA available for use, but the applicant feels this option best addresses all concerns. He referenced other options that were not deemed as desirable as Option 1. In regards to the mechanical enclosures, pipes, and fans, Judge stated they are still proposing alterations which will relocate them to a mechanical mezzanine area, which should reduce the amount of noise from the fans. As the request of the PEC, Judge further described other designs that were considered and further elaborated on the change in roofline in Option 1. Judge explained that the exterior wall is getting closer to the building to the north, rather than higher. Rediker asked for clarification as to which option is being requested for approval. Judge responded Option 1 is the current proposal at hand. Hansen asked if there is a full packet for Option 1, to which Judge replied that the full packet for Option 1 is on his visual presentation. Judge referred to a sun/shade analysis comparing existing conditions, the previous proposal, and Option 1. Pratt asked about the larger chimney being proposed. Judge responded that fresh air intakes be added to the chimney to help reduce noise. Gillette and Rediker asked for clarification regarding any additional shading created by the proposal. Judge indicated that there is an increase in vertical shading on the building to the north. Gillette expressed concern about how substantial the increase is in shading, to which Judge referred to additional slides which compare the impact of shade at different times for Option 1. Public Comment Bill Gardiner, representative of the Rucksack HOA, stated that the HOA submitted questions to Brian Garner and now would like to present a PowerPoint addressing their concerns. Gardiner stated that a local architect helped review the plans for their potential impact on the Rucksack building. He stated that they did not receive the heights for the new eaves. He believes that the proposed roofline still brings a large wall towards their building, and as high as the peak of their eaves. Gardiner referred to a picture demonstrating the location of the originally proposed addition and its visual impact on the Rucksack site. He stated that the HOA asked for vertical cross-sections at certain points on the Red Lion. Gardiner referenced a drawing he produced, not guaranteed to scale, and stated that he felt the proposed addition is still too 4/5/2016 close to the Rucksack building, with the eaves proposed coming within eighteen inches (18") of each other, and the buildings are only five feet (5) apart. Referencing a rendering of the revised stair entrance at the Red Lion, Gardiner stated that he believed the roof of the stairs will encroach onto the Rucksack property. He stated that the HOA offered the Red Lion an access easement so that the Red Lion could use the Rucksack stairs. The HOA still has concerns regarding sun/shade analysis. Gardiner added that there are concerns regarding ambient light into the Rucksack building being blocked by the proposed addition. He discussed the wind tunnel effect that occurs between buildings. He believes that the closer the buildings are, the stronger the wind tunnel effect. Gardiner stated that the HOA still thinks the proposal can be improved to further protect their rights and that the HOA is willing to work with an architect for a better design. He concluded by referencing a picture showing his outdoor deck on the Rucksack building receiving sunlight at 11:OOAM on March 27, 2016, but with the windows in the shade. End of Public Comment Martin stated that he feels he does not have information to make a decision because he is unable to determine the impact on sun/shade. Gillette stated that he concurs with Martin and added that Option 1 appears to address all of the concerns, but additional exhibits would be helpful. Rediker stated that he has concerns regarding the request for additional GRFA when there is an existing restriction on the addition of GRFA and voiced his displeasure that the PEC just learned of the issue. He concurred that there is not sufficient information to make a decision in regards to the impact of the proposed addition on sun/shade. Rediker stated that he anticipates a substantial impact on sun/shade, but pointed out that the guidelines also indicate that sun/shade impact should not solely exclude development. He expressed concern specifically about the second and third floor decks. Rediker stated that the application should not come before the PEC again before the issue regarding GRFA restrictions is resolved. Kurz concurred with Rediker's statement, specifically resolving the GRFA restriction. Hansen stated that he supports the applicant's proposal and found Mr. Gardner's comments unconvincing, but would like the GRFA restriction resolved before the item moves forward. Lockman concurred with Hansen's statements. Pratt stated that the GRFA restriction should be resolved before any vote takes place. Pratt added comments regarding his disappointment that they have again identified previous approvals that resulted encroachments into view corridors. Mr. Pratt stated that the zero foot (0') lot line creates a unique situation and feels that the sun/shade impact is not applicable to zero foot (0') lot line situations. Forcing the Red Lion to remove any sun/shade impact would hold them hostage to the current design of the Rucksack building. Mr. Pratt added that the increased size of the chimney is also an issue to address. Judge asked to address the document with the GRFA restriction. Judge stated that after discussing the condition with the town, he felt it was best to move forward with the request and that the restriction could later be removed after approval by the town. Rediker stated that it could be the condition was added for the very reasons, such as building 4/5/2016 height and sun/shade impact, the PEC has discussed at this meeting. Hansen stated that he would be more comfortable after receiving an opinion from the Town Attorney. Rediker stated that he felt it did not make sense to require additional sun/shade analysis while we are waiting for the Town Attorney's opinion. 4. A request for the review of a conditional use permit, pursuant to Section 12-7H-3, Conditional Uses, Vail Town Code, in accordance with the provisions of Section 12-16 Conditional Uses, Vail Town Code to allow for conference facilities and meeting rooms, retail bookstore and cafe, and professional offices located at 450 East Lionshead Circle (Treetops Building)/Lot 6, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC160006) - 45 Minutes Applicant: Vail Center, represented by Michael Hazard, Architect Planner: Chris Neubecker Action: Approve with Conditions Motion: Kurz Second: Hansen Vote: 7-0-0 Conditions: 1. This Conditional Use Permit shall lapse and become void if a building permit is not obtained and diligently pursued toward completion or the approved use has not commenced within two (2) years from the date of approval. Any conditional use which is discontinued for a period of two (2) years, regardless of any intent to resume operation, shall not be resumed thereafter, any future use of the site or structures thereon shall conform to the provisions of Title 12, Vail Town Code. 2. Applicant shall include the following statement on its website and within all conference registration materials: "The Vail Centre embraces sustainability both in terms of the many programs it offers and in its behavior as a partner in limiting impacts to the environment. We have made our home in the pedestrian fabric of Lionshead village and have partnered with lodging establishments nearby. We encourage you to enjoy our setting by walking or using Vail's free transit network to join in our programs. Our Centre has no on-site guest parking, but parking may be available in the Lionshead Parking Structure directly across the street from our building. Private passenger drop off is available in the lower level (west end) of the Lionshead Parking Structure. Please be aware that passenger drop-off is not available on the facility site nor allowed in the transit area next to the site. " Applicant shall submit any proposed revision of this language to the Town of Vail Community Development Department for review and approval, which may require an amendment of this Conditional Use Permit. 3. The applicant shall instruct all of its tenants and employees to inform delivery drivers, caterers, and other people making deliveries to the Vail Centre to use the on-site loading dock or the designated courier delivery zone on the north side of East Lionshead Circle, near the east end of the Lionshead parking structure and not to use the Lionshead Circle transit stops. The applicant shall be responsible for ensuring that people making deliveries to The Vail Centre 4/5/2016 adhere to these requirements and the adopted Lionshead Loading and Delivery plan (Attachment D), and as updated on the Town of Vail website. 4. Applicant shall install signage at the entrance to the on-site parking structure informing conference attendees and retail customers of the exclusive use of the on-site parking by Treetops residents. The sign shall be installed prior to occupancy of the Vail Centre building, and the applicant shall obtain a separate sign permit from the Town of Vail prior to the installation of any signs. The applicant shall be responsible for ensuring that employees, conference attendees and customers of The Vail Centre adhere to these requirements. 5. Failure of the applicant to adhere to these conditions of approval may require review of this Conditional Use Permit, including a public hearing by the Planning & Environmental Commission, and may result in revocation of this permit. Neubecker summarized the application with the details of the staff report. Lockman — Who paid the $98,000? Where did one extra parking space come from as calculated by staff? Neubecker — The applicant at the time of building construction paid the pay in lieu fee. The parking space was calculated based on the aggregate of different uses proposed today. Neubecker made clear there are conditions of approval if PEC approves the application. Clarifies the parking pay in lieu fee, if applied today. Rediker — Will the cafe be separate ownership? Neubecker — The applicant will address that question in his presentation. Lockman — How would the Town assess parking if a Conditional Use Permit wasn't part of the application? Neubecker — It would likely still go before the PEC due to the desire to reduce parking, and review by DRB. Gillette- Why isn't the town looking for additional fee in lieu? Neubecker — Because the parking demand is looked at more holistically. The parcel is also outside the fee in lieu zone. Gillette — Why was a fee in lieu paid originally? Neubecker — It was in the fee in lieu zone at that time. Pratt — What constitutes the definition of first floor when different sides of the building are at different levels? Neubecker — Front entrance is at grade level. And has been historically been designated this way. 4/5/2016 Hansen —Will this application see the DRB? Neubecker — Not unless exterior changes are proposed. Hansen — Thinks the proposal is good for the community but thinks parking and transit is an issue. Neubecker — In the conditions of approval there is specific language to help address parking and transit concerns. Hansen — Acknowledges that is a good start. Martin — Does that satisfy ADA requirements? Neubecker — ADA parking only applies if parking is built on-site and drop-off is available. Rediker — Will a coffee shop have an impact on the availability of short term parking spaces in the structure? Neubecker — Staff doesn't think the cafe will have that great of an impact. Rediker — Did you consider language toward deterring parking and passenger drop off in front of the facility? Neubecker — Will work with the applicant to revise, if necessary. Neubecker introduces applicant, Michael Hazard, Architect, who summarizes on the info already presented. Kurz — Is the cafe strictly connected to the function of the conference facility or stand alone cafe? Is applicant aware of the past bookstore in this location that did not survive? Hazard — It'll be both, but can be operated independently too. Kurz —What is the total maximum occupancy of the space? Hazard — Still looking to determine maximum occupancy by code. Kurz — Is the space to be rented or purchased? Hazard — It will be purchased as a consortium. Duke University, Cornell and CU are some of the partners. Hansen — How quickly will you build this out? Hazard — As quick as possible. Currently under contract to purchase the property. Pratt — Are the offices upstairs connected to the conference use and will not be subleased? Hazard — Correct. No, they will not be rented out. 4/5/2016 Gillette — Is the operation currently in Avon? With conference space? Hazard — Correct Gillette — How does the operation work in Avon? Do people walk from their hotel? Hazard — Been in operation for 18 years or so, and they may find ballroom space in hotels sometimes for large events. They are not operating seminars in Avon. That's no a good example of how it works. Not entirely certain how they work logistically. We support this change of use. Public Comment Ross Davis, Jr. Attorney for Treetops Condominiums — Parking fee in lieu explained from his historical perspective. Vail Resorts filled in the mezzanine when they remodeled. Town did not require fee in lieu at that time, but required a fire sprinkler system at the time. Public Comment Closed. Lockman — Supports the application — There is a real need for this type of education. Wants some clarity as to the fee in lieu zones. Neubecker — Provided Lionshead fee in lieu map exhibit showing Treetops building not in the zone. Gillette — Does Sec. 9.3.3.1 refer to the map exhibit you provided? Neubecker - Lionshead Redevelopment Master Plan references that map. Lockman — Thinks the occupant needs to do everything possible to manage drop off and parking of their guests so they don't interfere with transit operations. Hansen — Supports the application Kurz — Supports the application and is good for the community. Rediker — meets the review criteria. Supports the application but recommends minor a tweak to the language to highlight "no passenger drop off on site or in front of the facility," and to direct passenger drop off in Lionshead parking structure. Gillette — Supports the application. Martin — Supports the application. Concerned the restrooms are undersized. Pratt — In favor of the application. Does think the parking and drop off situation could be a problem. 4/5/2016 5. Approval of Minutes March 14, 2016 PEC Meeting Results Action: Approve Motion: Kurz Second: Lockman Vote: 7-0-1 (Martin abstain) Pratt - Correction to Red Lion — Remove "shadows not protected." Lockman - Concerning approval to park — would like to hear from Town Staff more about stream encroachments. Webb Martin was thanked and recognized for his service as this was his last meeting. 6. Informational Update Energy Usage - Natural Gas — Postponed to the April, 11, 2016 meeting. 7. Adjournment Action: Approve Motion: Rediker Second: Gillette Vote: 7-0-0 4/5/2016 KK TOWN OF YAIl1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 5, 2016 ITEM/TOPIC: Presentation about Elected Officials Best Practices, Managing Risk and Meeting Management PRESENTER(S): Tammy Tanoue, Claims Manager and General Counsel, CIRSA (Colorado Intergovernmental Risk Sharing Agency) ACTION REQUESTED OF COUNCIL: No action is requested at this time. BACKGROUND: A presentation addressing numerous topics related to ethics, liability and best practices will be presented by Tami Tanoue, General Counsel / Claims Manager for Colorado Governmental Risk Sharing Agenda (CIRSA). The information is presented in an effort to help elected officials maneuver through the many challenges of local government and in an effort to help reduce risk when possible. CIRSA is the town's insurance carrier for both property and liability coverage and Ms. Tanoue has been with the organization since July 2002. ATTACHMENTS: CIRSA Presentation 4/5/2016 TOWN OF vain Ethics, Liability, and Best Practices for Elected Officials Tami A. Tanoue General Counsel/ Deputy Executive Director 800.228.7136 www.cirsa.org 4/5/2016 Speaker Bio Tami A. Tanoue In-house General Counsel/Deputy Executive Director for CIRSA Previously in private practice with the firm of Griffiths, Tanoue, Light, Harrington & Dawes, serving CIRSA as its contract General Counsel for 12 years, and serving as City or Town Attorney for several Colorado municipalities. Previously Staff Attorney for the Colorado Municipal League, representing the collective interests of Colorado municipalities. Regular speaker on local government liability topics; author of several publications on liability issues. IRSA 4/5/2016 Speaker Bio Suggestions today are based on my years as a municipal attorney and observing the ways in which governing bodies can get into or stay out of trouble from a liability standpoint Suggestions are those of the author, who takes full responsibility for them ... any resemblance strictly coincidental, etc. Here as a training resource; in the event of any conflict between my training tips and the advice of your entity's attorney, the advice of your attorney prevails! Clf RSq' 4/5/2016 Introduction In this presentation, we'll examine these issues: Governance versus administration: respecting the allocations of responsibility in your organizational structure: Meeting practices — transparency, orderly and effective public participation Personal conduct towards one another, staff, and the community Clf RSq' 4/5/2016 Governance Models John Carver's work on "policy governance" is perhaps the most comprehensive model for board governance Addresses many common and recognizable inefficiencies in governing body -staff relationships Seems to have caught on in part because it is a complete and holistic model, and provides a template for distinguishing between governance versus management/administration, and for honoring that distinction Carver, Boards That Make A Difference (2006) More recent updating of policy governance model by Ken Schuetz, "Aligned Influence" (www.alignedinfluence.com) 4/5/2016 (C'I R S A Policy Governance Basics Ends versus means: Governing body determines the "ends," and CEO and staff determine and carry out the "means" Ends: the outcomes to be achieved, for whom, and at what costs Executive limitations: Governing body sets forth the boundaries of ethics and prudence, in carrying out the means, beyond which the CEO and staff must not cross But within those boundaries, the CEO is free to choose the means to the board's ends Board -staff linkage: Governing body determines the manner in which it delegates authority to the CEO, how it will evaluate CEO performance (in achieving the "ends" and meeting the executive limitations) Governance process: Governing body determines its own philosophy, the specifics of its own job, and its accountability Clf RSq' 4/5/2016 Governance characteristics Is the governing body's focus on governance rather than management or administration? Management is not the same thing as governance! Being a "super -manager" is still not governing. Governance is policy -setting, big picture, and forward-looking, rather than making reactive, case-by-case decisions as issues arise, or after -the -fact after a problem surfaces Boards should develop "a taste for the grand expanse of the big picture," says Carver C1RSA" 4/5/2016 Where are you focusing your efforts? Ownership Governance Management Supervision Front Line Employment 4/5/2016 (CIRS)A Governance characteristics Does the governing body speak with one voice? "Deliberate in many voices, but speak with one" Recognize that, while there may be dissension or disagreement, the CEO (the City Manager) is accountable only for directions given by the body as a whole Is the voice directed at the CEO, the governing body's sole employee? CIRSA 4/5/2016 Honoring the Governance - Management Distinction Why Is this a liability issue? Public officials have protection from liability when they are within the "scope of employment" — term used in Colorado Governmental Immunity Act "Scope of employment" means everyone must respect the parameters of your job description So to the extent your Charter sets out parameters that include an allocation of responsibilities (and it does so very well), those parameters are part of your job description; honoring those parameters will help keep you within the "scope of employment" Liability coverages also hinge on your being within the scope of your authorized duties If you are going outside the parameters, you could be outside the scope of your job description... and outside the scope of your liability protections! If you're doing management/administration, then who's doing the governance? And what about those who are supposed to be doin the management/administration . What are they doing? r(ClA 4/5/2016 Transparency and Public Participation - Meetings Transparency is a basic expectation of the citizens for meetings of the governing body Citizens take great interest in the goings-on of their community, how/when those goings-on are discussed, and opportunities to listen in on and/or participate in the discussion "Watchdogs" may be present to ensure transparency is maintained and appropriate participation is afforded A lack of transparency or a perception of inadequate or ineffective opportunities for public participation can cause massive trust and credibility issues Clf RSq' 4/5/2016 Honoring Transparency Open Meetings Law (OML) applies to all meetings of the governing body, boards, commissions, committees, etc. Applies to 3 or more or a quorum, whichever is less Requires discussion/action on all public business to take place only at a meeting open to the public and of which timely notice has been given Permits executive sessions only for limited and specified purposes and following specified procedures It's critical to conform to the letter and the spirit of CIRSA the OML in conducting meetings 4/5/2016 Orderly and constructive public participation Lay the groundwork for orderly public meetings Council rules of procedure/rules of conduct should address matters such as: Time limits for speakers Be consistent about enforcing time limits No " out of order" comments Recess or adjournment for disruptions Clf RSq' 4/5/2016 Public participation, cont'd Governing body presiding officer (Mayor) is crucial in maintaining order Culture of civility flows from the top down — if members practice incivility towards one another or towards staff/citizens, they can expect incivility from citizens in return Maintain a degree of formality at meetings — use titles, insist that speakers come to podium to be recognized, etc. Discreet law enforcement presence can be helpful IRSA 4/5/2016 Public meetings, cont'd For high profile or controversial agenda items, take special precautions Have overflow area with closed circuit TV, or move to a larger venue Arrange to have officers present and stationed at appropriate locations Uniformed, plainclothes, or both? Presiding officer or members should be prepared to ask for recess if emotional tenor of meeting starts to get out of hand Arrange a "retreat" path for members that does not require them to go through the audience CIRSA training session on orderly meetings available Clf RSq' 4/5/2016 Public participation, cont'd Are " public comment" periods turning into " public inquisition" periods or " public argument" periods? What are the dynamics that are allowing this to happen? "I'd like to respond to what you just said." "I'd like to answer that question." (CIRSA' 4/5/2016 Public participation, cont'd Elected officials should not be baited into responding inappropriately when someone says something inflammatory You always have the last word: you're the decider. You don't need to engage in argument, stop the offending remarks, or try to have the last word during " public comment." If you forget that you're the decider, things may escalate.... Clf RSq' 4/5/2016 Public participation, cont'd ■ http://www.westword.com/news/eric-f-ck-cops-brandt-files-free- speech-suit-against-mayor-who-had-him-arrested-6051358 "[D]uring the public -comments section of the August 11 ... City Council meeting, which was captured on audio, [Eric Brandt] speaks calmly and thoughtfully about his reasons for coming before officials -- at first, anyhow. But soon into the address... [the] Mayor ... interrupts to say Brandt can't continue speaking due to a pending lawsuit against the city." "When Brandt tries to continue, [the Mayor]... insists that he can't do so and will be forcibly removed if he tries. In response, Brandt begins speaking louder and becomes upset when someone lays hands on him. He can be heard complaining passionately as he's led away." cit Rsa 4/5/2016 Public participation, cont'd "The suit reveals that Brandt was placed in handcuffs and taken to jail... then transferred to a detention center in Adams County on charges of obstructing a police officer and resisting arrest. However, all charges against him were dismissed on August 21." "This was absolutely appropriate speech with no F -bombs," [the citizen's attorney] points out. "And as political speech, it's the highest protected speech that exists. Speech doesn't get any more protected than that." Clf RSq' 4/5/2016 0 0 f 1 ja r Public participation, cont'd http://www.reporterherald.com/news/ci-28638008/co u nty-resident-sues-city-cou nci for Home News County resident sues city councilor Stacy Lynne sues Councilor Joan Shaffer on allegations of false accusations, defamation By Saja Hindi Reporter -Herald Staff Writer POSTED: 4811 3/201 5 48:11:26 PM MDT Larimer County resident Stacy Lynne is suing Loveland City Councilor Joan Shaffer for alleged defamation during a City Council meeting. The lawsuit states that Shaffer is being sued "in her individual capacity" when she was "acting outside the scope of her official duties." �� — — � CII RSA 4/5/2016 Public participation, cont'd "At council's July 21 meeting, Lynne spoke during public comment about the pending litigation against Detective Brian Koopman and Chief Luke Hecker, as she has done previously, urging councilors to take action and fire several city employees". "Lynne spoke about alleged document destruction, fraud and child pornography, mentioning not only Koopman, the police department and city's alleged involvement." "Shaffer responded after Lynne's comments and said ...that Hecker was slandered in Lynne's comments." 4/5/2016 (C'I R S A Public meetings, cont'd "In the future, everyone will be famous for 15 minutes." Andy Warhol "In Council meetings, everyone gets to speak his or her mind for the allotted number of minutes." —Tami Tanoue Don't try to suppress the content of citizen speech! It's not just unlawful, it's futile! People do not take well to being suppressed. But if someone is being disruptive, engaging in personal attacks, etc., then a response may be appropriate. "Disarm" a tense situation. Don't match tone for tone, and "out - shouting" doesn't work. If a response is necessary, lower your tone to below the speaker's. De-escalate, don't escalate! Establish and communicate shared norms for meetings, e.g., "We appreciate everyone's viewpoints, but not personal attacks. Personal attacks are unproductive and unhelpful. Please redirect your comments towards the issues, and away from personalities." Clf RSq' 4/5/2016 Honoring Transparency and Public Participation Why is this a liability issue? We tend to see the same firms over and over in litigation against municipalities for alleged OML violations CIRSA has "executive session defense cost coverage" for its member governing bodies for this reason Efforts are made, through litigation, to "push the envelope" on OML interpretations that are not favorable to public entities... don't be the one to "make bad law"! You may suffer the embarrassment of having your executive session discussions being made public Thwarting public participation can likewise bring about litigation for suppressing speech — we've now seen a couple of instances of this ((CIRSq'- 4/5/2016 Personal Conduct The way you conduct yourself in relation to other members of the body, staff, and the community greatly impacts your effectiveness as a governing body member The incivility and divisiveness that characterize partisan politics need not be imported into nonpartisan local government! Clf RSq' 4/5/2016 Personal Conduct With respect to one another: Is someone maintaining the "outsider" perspective even after becoming the ultimate "insider"? You may have started as a "critic" of the status quo, or been propelled to seek public office because of one particular issue of interest to you, but changes to your focus and perspective may need to change once you are in public office Is someone not recognizing that a governing body member's power can be exercised only through the body as a whole? Acting as "1' rather than "we" . Is there an "imbalance of information" on the governing body? Is there a sense of distrust among one another? Is there constantly the same split vote on every issue with the same people lining up on the same side every time? This could mean that the entire power of the governing body is always being given over to the one "tie breaker"I ((CIRSq'- 4/5/2016 Personal Conduct With respect to staff: Is staff viewed as "the enemy"? Is there frequent second-guessing of staff, or a desire on the part of one or more governing body members to do individual "research" on staff recommendations? Is staff frequently blindsided by issues that are raised for the first time only in the middle of a governing body meeting? With respect to the community: Are "public comment" periods turning into "public inquisition" periods or "public argument" periods? (see previous slides) Is "staff bashing" or "elected official bashing" happening at governing body meetings? cid Rsa 4/5/2016 Honoring Personal Conduct Guidelines Why is this a liability issue? CIRSA's observation: How a governing body interacts with one another and with staff is a great predictor of liability. A dysfunctional governing bodyinevitably attracts claims. A governing body that mistreats staff or citizens is modeling bad behavior organization -wide. "You know what" rolls downhill! A governing body that creates or allows chaos in the chain of command is asking for employment claims! A governing body that is over -involved in administrative matters is straying away from its "job description" as well as its best areas of immunity. ((CIRSq'- 4/5/2016 Conclusion Ethical behavior is not just about instances where a financial or other conflict of interest may exist In a larger sense, ethical issues are present in all of your dealings with one another, staff, and the community The ethical choices you make in those dealings will either enhance or reduce your effectiveness, and enhance or reduce your liability Following best practices for maximizing your effectiveness as a governing body member also maximizes your liability protections! Clf RSq' 4/5/2016 About CIRSA Colorado Intergovernmental Risk Sharing Agency Public entity self-insurance pool for property, liability, and workers' compensation coverages Formed by in 1982 by 18 municipalities pursuant to CML study committee recommendations Not an insurance company, but an entity created by intergovernmental agreement of our members Total membership today stands at 266 member municipalities and affiliated legal entities Out of 271 incorporated municipalities in Colorado: 81 % are members of our PC pool 45% are members of our WC pool (CIRSA' 4/5/2016 About CIRSA Member -owned, member -governed organization No profit motive — sole motive is to serve our members effectively and responsibly Have returned over $30,000,000 in contributions to our membership CIRSA Board made up entirely of municipal officials Seek to be continually responsive to the liability -related needs of our membership — coverages and associated risk management services, sample publications, training, and consultation services, as well as specialty services such as home rule charter review We have the largest concentration of liability -related experience and knowledge directly applicable to Colorado municipalities Clf RSq' 4/5/2016 KK TOWN OF YAIl1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 5, 2016 ITEM/TOPIC: Review New Agenda Format PRESENTER(S): Matt Mire, Town Attorney, Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: No action is requested on this topic. BACKGROUND: The new council meeting agenda format will be presented based on Council input from prior meeting in February. The new format was proposed in an effort to create a more user friendly and descriptive meeting agenda. The new format will be used for the April 19 meeting agenda. ATTACHMENTS: Memo new agenda format 4/5/2016 W 1I I 0) VAIL 1 Memorandum To: From: Date: Subject Town Council Patty McKenny, Town Clerk April 5, 2016 Final Review of Vail's New Meeting Agenda Format SUMMARY The Town Attorney and Town Clerk will preview the new meeting agenda formats created for both the afternoon meeting and the evening meeting, sample agendas attached. Per the topic discussion held in February, Town Council provided feedback and direction on proposed agenda changes that have now been incorporated into the new format. These ideas were suggested in an effort to create a more user friendly and descriptive meeting agenda. Today's discussion is meant to provide a final opportunity to see the revised format, review meeting procedures and request final input about the "note" on both agendas addressing public comments. BACKGROUND The revised agenda format recommendations have been incorporated into agendas attached and are highlighted below: 1. Regular meetings will be titled as follows: 1) Afternoon Agenda, and 2) Evening Agenda. 2. Meeting category headings will be used that offer a better idea of what type of business will be conducted 3. Suggested "notes" will be add to the agenda templates for additional information ✓ Notes The new agenda includes the following NOTE about public comments: Public comment on any agenda item may be solicited by the Town Council There may be more clarity for the public about the ability to give input at either meeting if the NOTE stated the following: Public comment will be taken on all agenda items Council input is requested about which statement to include on both agendas. 4/5/2016 There will be a review of the headings and related description of how business is conducted accordingly made by the Town Attorney. New headings which will be used include the following: ✓ Presentations: This category groups most agenda topic items that requires staff or third party presentations and often times require council's feedback, input and direction but does not require formal action. This heading will be found on both the afternoon and evening meeting agendas. ✓ Consent Agenda: The consent agenda is only used during evening meetings and intended to allow the Council to spend its time and energy on the more substantial and important items. Staff reviews these items and typically qualifies them as routine or housekeeping in nature and as not necessarily requiring discussion. Anyone may request an item on this agenda be "pulled" off and considered separately under action items. Items remaining on the consent agenda will be approved by Town Council with one vote for all items listed. The consent agenda would typically consist of: ■ Construction contracts and agreements of routine nature ■ Those items of no perceived controversy; ■ Routine administrative actions ✓ Action Items: Action items require formal action by Town Council in the form of a motion. Please not that action items do not require the formal public hearing procedure; however, public comment and input may be taken on these items if the council approves. This agenda category will include such business items as: ■ Ordinances on first reading ■ Resolutions ■ Agreements and Contracts ■ License Agreements ✓ Public Hearings: Items scheduled as public hearings would also require formal action in the form of a motion. This category also requires that each agenda item include a specific procedural process that must be followed. The public hearing category will include such business items as: ■ Ordinance on second reading ■ Land use and zoning matters ■ Conditional Use Permits ■ Appeals on certain community development related matters III. ACTION REQUESTED There is no formal action requested on this topic. This item is for information only. The upgrade and agenda format change is scheduled to occur for the April 19th meeting. Town of Vail Page 2 4/5/2016 This format will also be used with the production of Planning and Environmental Commission agendas. ATTACHMENTS ✓ Afternoon and evening meeting agendas Town of Vail Page 3 4/5/2016 VAIL TOWN COUNCIL REGULAR MEETING Afternoon Agenda0� TVYVN OF VAIL Town Council Chambers 75 South Frontage Road W., Vail, CO 81657 1:00 PM, January 1, 2017 Notes Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comments on any agenda item may be solicited by the Town Council. 1. Site Visits a. Tour of Vail Golf and Nordic Clubhouse Remodel Project 45 min. 2. DRB / PEC Update a. Meeting Results / Minutes 5 min. Presenter: Chris Neubecker, Planning Manager 3. Presentations a. Sisterhood Agreement and Programming with San Miguel de Allende Mexico 15 min. Presenter(s): Kelli McDonald, Economic Development, Molly Eppard, AIPP Coordinator Background: Review proposed programming with San Miguel de Allende as outlined in the Sisterhood Agreement executed last June with the City. Request council direction on proposed programming with San Miguel de Allende Mexico. b. Non Resident Fire Services Program and Agreement 15 min. Presenter: Mark Novak, Fire Chief Action requested: Direct staff to begin negotiations with citizens living outside of Town limits. Background: Request Council direction on program and agreement. Revised programming and related agreement have been drafted for the non residential fire services program. C. Employee Housing Fee -in -Lieu 30 min. Presenter: Alan Nazzaro, Housing Manager Action requested: Council to provide direction and next steps. Background: Council direction requested at this time. Review proposed fee structure for Employee Housing Fee -in -Lieu Program 4/5/2016 d. Year End Investment Report Update 15 min. Presenter: Kathleen Halloran, Finance Director Action requested: Council to listen to update and ask questions 4. Interviews for Boards and Commissions a. Interviews for Vail Local Housing Authority 15 min. VLHA appointments will be made during the evening meeting. Interview candidates to fill two vacancies on the VLHA. 5. Information Update a. Noxious Weed Management Update Memorandum 5 min. b. March Sales Tax Report NA C. Draft CSE Minutes NA 6. Matters from Mayor, Council and Committee Reports Executive Session a. Pursuant to C.R.S. 24-6-402(4)(b) to receive legal advice on specific legal 20 questions regarding pending litigation and pursuant to C.R.S. 24-6-402(4)(a)(b) min. (e) to discuss purchase, acquisition, lease, transfer or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, regarding potential purchase of real property Presenter: Matt Mire, Town Attorney Any Action As A Result Of Executive Session Recess a. Recess (est. 4:00 p.m.) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by Public Access Television Channel 5 and available for public viewing as the meeting is happening. The meeting videos are also posted to Channel 5 website the week following meeting day, www.publicaccess5.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification. Please call 970-479-2356, Telecommunication devise for the deaf (TDD) for information. 4/5/2016 VAIL TOWN COUNCIL REGULAR MEETING Evening Agenda0 TyrvN OF 0Afi Town Council Chambers 75 South Frontage Road W., Vail, CO 81657 6:00 PM, January 1, 2017 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comments on any agenda item may be solicited by the Town Council. Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any agenda items that are not a part of a scheduled public hearing. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak. 1. Citizen Participation 2. Proclamations a. Proclamation No. 6, Series of 2016, Proclaiming National Library Week April 1 - 5 min. 15, 2016 Presenter: Lori Barnes, Town Librarian 3. Appointments for Boards and Commissions a. Vail Local Housing Authority Appointments 5 min. Presenter: Dave Chapin, Mayor Action requested: Motion to appoint 2 members to VLHA. 4. Consent Agenda a. Minutes from March 1, and March 15, 2016 meetings b. Reimbursable Agreement with CDOT for installation for Holy Cross Energy conduits and vault 5. Town Manager Report a. Council Action Plan Update 10 min. Presenter: Stan Zemler, Town Manager Action requested: Review Council Action Plan and provide edits Background: Town Council met on December 23, 2015 to discuss their goals for 2016. 6. Presentations a. Elected Officials Best Practices and Meeting Management 30 min. Presenter: Tami Tanoue, CIRSA, Claims Manager and Legal Counsel 4/5/2016 Background: A presentation addressing numerous topics related to ethics, liability and best practices will be presented by Tami Tanoue, General Counsel / Claims Manager for Colorado Governmental Risk Sharing Agenda (CIRSA). Action Items a. License Agreement with Solar Crest Condominium Association for trash and 10 recycle structure min. Presenter: Tom Kassmel, Town Engineer Action requested: Council to review the License Agreement and ask questions Background: License agreement has been drafted for Solar Crest Condo Assn in order to store structure on town public right of way. Staff recommendation: Approve the License Agreement and direct Town Manager to enter into the same. Resolution No. 7, Series of 2016, Resolution addressing View Corridor 30 Encroachment for Addition to Unit #10 of the Villa Valhalla Building min. Presenter: Jonathan Spence, Planner Action requested: Approve, modify, or deny resolution. Background: Review request to encroach on Town of Vail view corridor from the Villa Valhalla Building. C. Ordinance No. 8, Series of 2016, First Reading, Ordinance amending 2016 30 Budget min. Presenter: Kathleen Halloran, Finance Director Action requested: Approve, modify, or deny ordinance on first reading. Background: Review supplemental budget requests related to numerous changes for revenues and expenditures across funds. Public Hearings a. Ordinance No. 1, Series of 2016, Second Reading, Ordinance amending definition 5 min. of Short -Term Rental in the Vail Town Code Presenter: Brian Garner, Planner Action requested: Approve, modify, or deny ordinance on second reading. Background: Ordinance has been drafted in order to create consistent definition of short term rental in Town Code. Staff recommendation: Approve Ordinance No. 1, Series of 2016 on second reading Ordinance No. 5, Series of 2016, Second Reading, Ordinance Amending 30 Ordinance No. 5, Series of 2008, in accordance with Section 12-9A-10, min. Amendment Procedures, Vail Town Code related to SDD No. 4 Vail Cascade Subdivison. Presenter: Chris Neubecker, Planning Manager Action requested: Approve, modify, or deny ordinance on second reading. Background: The applicant, Vail Hotel Partners, LLC requesting a major amendment to a SDD No. 4, to allow for changes to the accommodation unites and new service additions to the hotel located at 1300 Westhaven Drive, Cascade Village. 9. Adjournment a. Adjournment (est. 8:15 p.m.) 4/5/2016 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by Public Access Television Channel 5 and available for public viewing as the meeting is happening. The meeting videos are also posted to Channel 5 website the week following meeting day, www.publicaccess5.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification. Please call 970-479-2356, Telecommunication devise for the deaf (TDD) for information. 4/5/2016 KK TOWN OF YAIl1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 5, 2016 ITEM/TOPIC: KAABOO and Vail Valley Foundation Music Experience August 18-20, 2017 PRESENTER(S): Bryan Gordon, CEO, KAABOO and Mike Imhof and Scott Bluhm, Vail Valley Foundation ACTION REQUESTED OF COUNCIL: Town Council Initial Review and Feedback regarding proposed Dates, Operational Plan and Town Impacts BACKGROUND: The KAABOO Music experience is not a music festival. KAABOO is truly an experience catering to an older, discerning and affluent male and female demographic that immerses the consumer, over a three day weekend in Vail in high end art, fine dining, comedy, premium spirts, craft breweries, VIP viewing and hospitality and boutique wines and of course, incredible live music offerings. A driving force of the KAABOO Music Experience is ease of access to all key venues, within very close proximity to Vail Village. The KAABOO project exists today in Del Mar, CA with Vail being considered as the 2nd concept to launch the third weekend of August, 2017. ATTACHMENTS: The KAABOO Experience PowerPoint KABOO proposed site map KABOO draft construction schedule 4/5/2016 THIS PRESENTATION CREATED ESPECIALLY FOR TOWN OF VAIL PREPARED BY KA4 3 DAYS, 7 STAGES, 100+ PERFORMERS ArvO MANY MORE HAPRENINGS YOULL JUST HAVE TO DISCOVER FOR YOURSELF SEPTEMBER 18-20, 2015 DEL LIAR RACETRACK + FAIRGROUNDS DEL HAR (SAH IN EC*O)- CAL IFORN I A KAABOO IS AN EXPERTLY CURATED JOURNEY that we've named a Mix-Perience. The vision combines music, cuisine, craft libations, comedy, contemporary art, dancing and high-end retail and premium indulgences. KAABOO HAS BEEN PURPOSE BUILT TO APPEAL FO specific target segmentations of affluent consumers and corporate guests. You shouldn't have to sacrifice comfort for great live music, and at KAABOO, you won't. Forget what you know about music festivals, we've shifted the paradigm and started something new. KAABOO IS AN ADULT ESCAPE WITH UNWRITTEN codes of conduct to match. Not too stuffy. Not too adolescently manic. Just right for grown ups that want to join the perfect party, cut loose and have fun with a better level of live entertainment experience. 4/5/2016 KA^FI �4��A r KAA BOC. DEL MAR NO DOUBT ] THE KILLERS I ZAC BROWN BAND TRAIN I SNOOP DOGG I FOSTER THE PEOPLE 1 311 1 SLIGHTLY STOOPID I BEN HARPER & THE INNOCENT CRIMINALS I COUNTING CROWS I YOUNG THE GIANT I THE ROOTS SPOON I BONNIE RAITT I SHERYL CROW GRACE POTTER I FITZ & THE TANTRUMS NEON TREES I DIRTY HEADS I O.A.R. AWOLNATION I RODRIGO Y GABRIELA MICHAEL FRANTI & SPEARHEAD I BRANDI CARLILE I SWITCHFOOT ICONA POP I GIRL TALK I BIG GIGANTIC GRIZ I TRIBAL SEEDS I TROMBONE SHORTY & ORLEANS AVENUE I BRETT DENNEN CHERUB I DONAVON FRANKENREITER DAWES I LOS LOBOS I X I LUCERO I LETTUCE I OZOMATLI I ALLEN STONE JJ GREY & MOFRO I OLD 97'S I THE WHITE BUFFALO (JUSTIN TOWNES EARLE I DELTA RAE N A H K O & MEDICINE FOR THE PEOPLE I NICKI BLUHM & THE GRAMBLERS MINNIE DRIVER I THE WHITE PANDA I THE FLOOZIES I GOLDFISH I THENEWN02 JAMESTOWN REVIVAL I STICK FIGURE I THE REVIVALISTS I MARCHFOURTH! DIRTY DOZEN BRASS BAND I FORTUNATE YOUTH I ROGER CLYNE AND THE PEACEMAKERS NATURAL VIBRATIONS I THE SILENT COMED Y I K N O X HAMILTON I ORGONE THE WHEELAND BROTHERS I THE APACHE RELAY I PETER MATTHEW BAUER VIP PERFORMANCES BY SHERYL CROW I ED KOWALCZYK COMEDY ACTS JOEL MCHALE f LEWIS BLACK I CHRIS D'ELIA I ANTHONY JESELNIK I JEFF GARLIN TEG NOTARO TIM MEADOWS I ILIZA SHLESINGER I RON FLINCHES I HASAN MINHAJ + 10 COMEDY ACTS EMERGING MUSIC ACTS THE BURNING OF ROME I CORSICANA I DAVID ROSALES I THE DROWNING MEN FAIR GROUND SAINTS I THE J BAND I JOE FIRSTMAN I KATASTRO I LARRY KOLKER THE MIDNIGHT PINE I THE NERVOUS WRECKORDS I OPEN AIR STEREO I TRACKSUIT WEDDING + 3 MORE EMERGING MUSICAL ACTS FRIDAY SEPTEMBER 18 - SUNDAY SEPTEMBER 20, 2015 DEL MAR RACETRACK + FAIRGROUNDS DEL MAR (SAN DIEGO), CALIFORNIA PRESENTEDIN Mercedes-Benz :. • • • • PARTNERSHIP WITH HUMOR ME IS OUR COMEDY CLUB. If guests are looking for a lighthearted break from dancing, then Humor Me is the perfect spot! It's an air conditioned venue which can seat over 1,000 guests. VIP guests can conveniently reserve their seat through our event app. Sit, relax and fall out of your seat with nationally recognized comedians in a comfortable setting that serves as a welcomed respite from the live music outside. ENCORE "STAY UP LATE AND DANCE" Encore is the late-night dance party, that cranks up after performances on the main stages have shut -down. This high-end, indoor dance venue will pulse with beats from world-class bands and DJs and will feature exotic cocktails. Encore is reserved for 18 years of age and older lmo A A 4/5/2016 f_�Z�7 :.i KAABOO ART FAIR ALLOWS ATTENDEES TO take a stroll through a gallery, where over 80 regional, national and international artists display their latest installations, paintings, sculptures, photography and jewelry. Guests have the opportunity to purchase artwork and have it shipped home. The indoor arts showcase truly enlivened the senses and left guests with a festival experience like never before. KAABOO EMBRACES ART IN MOTION, WHICH allows guests to experience the creation of an art mural created by KAABOO artists on-site over the weekend. Ten mural structures which reached 3 -stories tall also serve as "selfie stations" for on- looking friends. Overall, the public art transformed the venue into an evolving journey of surprise, delight and discovery. 4/5/2016 M AAX A Q (-) Q' KAABOO TRANSFORMED STANDARD festival fare into a casual culinary experience, offering a food court with an exclusive feel, showcasing California's food culture with samples of unique offerings from some of Southern California's best restaurateurs. POSH NOSH: GOURMET GRAB -N -GO If you're looking for something better than an overcooked hot dog, but quicker than a full cuisine experience, try Posh Nosh; an upscale KAABOO food plaza that offers healthy, flavorful culinary in a shaded area with plentiful seating and doubles as a KAABOO meet -up spot for you and your friends to reconvene. PALATE REPRESENTS THE MOST UPSCALE culinary environment of our "Mix-Perience," guests can sample local and regional delicacies and small - batch specialties from a variety of carefully selected culinary artisans. Pair these delectables with dozens of limited production wines or craft libations. Palate also features a chef stage, with multiple cooking competi4gq§j@nd chef demonstrations. A -- A UNIQUE FEATURE OF KAABOO IS OUR Indulgences Experience. Indulgences is an indoor area in which KAABOO guests can escape to explore a curated journey through several experience zones; Music & Technology, Sports & Activities, Men's Gear & Fashion, Women's Fashion and Women's Beauty & Day Spa. Along the way, guests can actively participate in product demonstrations, expert consultations, luxury services or relax in several chic lounge areas, including our Bourbon Lounge. Indulgences also serves as a Rest and Relaxation zone, to sit and recharge your energy and phone while preparing for your next adventure. 4/5/2016 KAA t) O ers ons . I n Iy ate d our erin to brand eir ions nce AS A WORLD-CLASS EVENT, KAABO creates equally talented corporate partn hips. We believe in creating long-lasting relati hips that build off one another year after yearorder to do so, the endeavor has to be mutual beneficial for all parties. In 2015, we cur approximately 50 corporate partnerships. :i` NORDSTROM WHERE TO MAT? V0000-- n dstrom,ca 6l I The KAABOO Team works closely with corporate partners to ensure we're deliv g an b event and an experience that they want e a part of. We're aligning ourselves with therand and vision to strategically incorporate th goals into our event. In doing so, these activat have added to our overall guest experie K 0 KAABOOm. EMBRACING LOCAL CULTURE W1 KAABOO LOOKED TO THE NAME OF the community for inspiration; Del Mar means "from the sea." With 200 truckloads of sand, we created a beach -in just six hours. Over the beach, we built a boardwalk covering 23,000 sq ft. Designed for quick installation and dismantling, it still took three and a half months to construct. The site was close to the ocean, but didn't quite reach, so we created one allowing fans to relax on towels and feel the sand in their toes, right in front of main stage. GUESTS COULD ALSO AMPLIFY THEIR weekend, by being a part of our Hang 10 program. This program offers the ultimate "Mix-Perience," with access to artist private performances and personal interactions; unencumbered Artist Lounge access and exclusive on-stage viewing. Guests also have the opportunity to explore SoCal, and 2015 experiences included learning to surf with Donovan Frankenreiter, and participate in Yoga -board in theba of Del Mar. This year, we're offering a local shopping experience, where guests meet with a local style expert for a 45 minute consultation and shopping!R o (D 4/5/2016 GWIN 57.0211,-,. 42.98%. AGE GROUPS 4kWO 12.79' 39.21% , 22.73""... — + 13.83%... 4.81%._. IN[flME MMACKITS 19.02"- Ns3sam 14.17" • 14.43' ��_�� 15.Di%01WJ3M.Fr4r.am 25.56%2,sodo. SALES IN # OF COUNTRIES: 26 SALES IN # OF STATES IN THE US: 48 VIP PASS PRICE: 13% of Total Sales CONSUMER DATA/AVERAGE: • Purchaser Age: 37 • Education: 60% Graduated College/22% Graduate School • Household Income: $100,000+ • Homeowners: 72% • Spend/Guest: $566 4/5/2016 KA^FI �4��A KAABOO purchased over 3,900 KAABOO has paid more than rooms for Staff and Guests $1.05 million dollars to local locally. Estimated occupancy consultants, vendors and tax paid exceeded $65,000. restaurants, including; artists, marketing, PR, and contractors. KAABOO generated an additional (approximately) 4,400 KAABOO directly and indirectly room nights. Estimated employed approximately 2,000 occupancy tax paid exceeded residents from Southern CA. $76,000. KAABOO spent $714,000 on staff lodging, meals, entertainment, and supplies in the Greater San Diego region. • In 2015, KAABOO partnered with 18 local Restaurants, 28 local Breweries, 5 local Wineries, 5 local Distilleries, 13 local Bands, 14 local Visual Artists, and 3 local Galleries. KAA BOO * * + DEL MAR ��, .nom, \ ��-. - � • #• • KAABOO generated an estimated $218,000 in on-site sales tax from merchandise, food/beverage and vending. • Retail sales increased in local cities benefiting business owners and generating additional tax revenues. A recent study of a similar large music festival (Firefly) shows that it contributed more than $68 million to the regional Delaware economy and created the equivalent of 579 full-time jobs. • In our inaugural year KAABOO's charitable program, KINDNESS, was able to donate a total of $72,336 to local charities. We are working to improve our KINDNESS program to maximize donations and support. • Total Estimated 2016 Donations: $144,000 ALP the. yoAR�Eo,Ea E„M�, 4, 2 • KAABOO partnered with Zero Hero to assist with implementing our waste reduction. Last year KAABOO recycled a total of 6,176 lbs. including: • 604 lbs of aluminum cans • 1,572 lbs of PET #1 plastic • 4,000 lbs of cardboard • KAABOO worked with Del Mar Fairgrounds to compost pre - consumer food to the local worm farm. • KAABOO worked with Del Mar Fairgrounds to utilize their more than 700 recycling toters throughout the event grounds. • KAABOO worked with Del Mar Fairgrounds to donate meals and left -over food to the Community Resource Center and the Boys and Girls Clubs in North County. • In 2016, we will incorporate Feeding America San Diego, into our food donations program. FEED NG AMERICA Sari D1 ago • KAABOO implemented a solar stage for one of their stages last year, and offset 1,430 lbs of CO2. • By providing a bike valet, KAABOO saved approximately 1,083 lbs of CO2. • Total, KAABOO saved approx 128 gallons of gas from being consumed. • KAABOO worked with existing public transit platforms to allow guests to easily access the event, and created a car pool and shuttle station. This area was complete with queuing lanes for quick and easy arrivals/returns. ➢ Vail is a world-class resort destination, renown for its quality and beauty. ➢ Colorado is missing a large-scale live music event, and Vail is the perfect location to host such an experience. ➢ The other leading live music events in Colorado are all located at Vail competitors. ➢ Vail is easily accessible to Denver, which is home to approximately 3.5M people, and offers an international airport easily accessible to Vail. ➢ Lodging options are bountiful within Vail, Beaver Creek and Vail Valley. ➢ Vail is a globally recognized luxury brand. ➢ Unique mountain and outdoor culture. ➢ Potential partnership opportunities with Vag. Resorts. K J A r% oo 4/5/2016 +f r.R=1s= I FOL. 4c ' ' r f CAGE VIP AR �CHPOM ' — I-- I. ` AIN GATE nsr i ,� i --- 4 ' * UK OlA19[ Or COMEDY [ � IkE�Er �IRATEa STAGS , * FOOD MIN ENTRY WA- • -- • _ t Ae OU700OR. C)FUN - _ �� A r ~ AGE 3 ' c EURATE0 FROp F r _ / O X000 AR '3 G CkD 4 000 +0 n aha _ S-A FEOE5TRIkk STAGE 2 j S?AGE 2 0 {� . � ft (PRELIMINARY VAIL SITE PLAN August 2017: KAABOO SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 30 31 1 2 3 4 5 VRD FP: Soccer Camp/Softball VRD FP: Soccer Camp/Softball VRD FP: Soccer Camp/Softball VRD FP: Soccer Camp/Softball VRD FP: Rugby Ski Town VRD VAF: Rugby Practice/Sand VBVRD VAF: Rugby Practice/Sand VB VRD VAF: Rugby Practice/Sand VB IVRD VAF: Rugby Ski Town 6 7 8 19 10 11 12 KAABOO Equipment Staging and Operations Setup:: Parking Lot (NOTE: Ideally, we'd like to get this sooner) KAABOO Art and Concessions Installation:; Lower KAABOOStage 1 Build :: Ford Park KAABOO Stage 2 Build :: Vail Athletic Field KAABOO Comedy and Encore Venue Build:: Parking Lot VRD FP: Rugby Ski Town VRD FP: Softball VRD FP: Softball VRD FP: Softball VRD FP: Softball VRD FP: Rugby Game VRD VAF: Rugby Ski Town VRD VAF: Rugby Practice/Sand VB VRD VAF: Rugby Practice/Sand VB VRD VAF: Transrockies Camping 13 14 15 16 17 118 119 KAABOO:: VIP LockDown KAABOO Art and Tent Installation :: Lower Bench KAABOOStage 1 Build :: Ford Park KAABOO Stage 1 Venue Build (Art, Concessions, etc.) :: Ford Park KAABOO:: SHO KAABOO Stage 2 Build :: Vail Athletic Field KAABOO Stage 2 Venue Build (Art, Concessions, etc.) :: Vail Athletic Field ' L KAABOO Comedy and Encore Venue Build :: Parking Lot KAABOO Stage 3 Build:: GRFA VRD FP: Softball VRD FP: Softball VRD FP: Softball VRD FP: Softball VRD VAF: Transrockies Camping VRD VAF: Rugby Practice/Sand VB VRD VAF: Rugby Practice/Sand VB 21 22 23 24 25 26 KAABOO Stage 1 Venue Load Out KAABOO Stage 2 Venue Load Out KAABOO Stage 3 Venue Load Out rMM KAABOO Comedy and Encore Venue Load Out KAABOO Art and Concession Load Out:: Lower Bench _ KAABOO Euipment Staging and Operations Load Out:: Parking Lot VRD FP: Softball/Yth Soccer VRD FP: Softball/Yth Soccer VRD FP: Softball/Yth Soccer VRD FP: Softball/Yth Soccer VRD FP: Yth Soccer Games 27 28 29 30 31 1 KAAB arking Lot VRD FP: Softball/Yth Soccer VRD FP: Softball/Yth Soccer VRD FP: Softball/Yth Soccer VRD FP: Softball/Yth Soccer VRD FP: Yth Soccer Games ' FP = Ford Park - VAF = Vail Athletic Fields ** VRD Schedule is based on 2016 Calendar of Events *** Betty Ford Gardens has Tours & Yoga Programming throughout August www.FieldProtectionAgency.com mzorena(,fieldprotectionagency.com Office(508)B32-0395 Fax(508)832-0396 Field Protection Agency is a proud provider of (i1001111115hibidl" Bri11MENOW is a unique temporary flooring solution that is durable yet lightweight, making it the ideal solution for pedestrian walkways or anywhere that heavy foot traffic (eg. Mosh pits, or equipment will travel. GMMMBW-n support the weight of forklifts with pneumatic tires, light trucks and vehiculartratfic. Oroummew is a superior turf protection product that keeps grass alive while protecting the turf From being trampled by pedestrians or vehicles. 6tM11116him-is suit- able for natural and syn- thetic turf, indoors orout. -1 KAABOO IS PREPARED TO DEVOTE SIGNIFICANT resources towards the protection of the turf athletic fields. We've contacted an industry leading turf consultant to provide product recommendations, develop a full implementation plan and oversee the pre -installation, installation and removal of the product. There is a meeting setup between Vail Parks and Recreation Staff, Dick's Sporting Goods Field Turf Staff, KAABOO and KAABOO Turf consultants scheduled for April 7th. ACTION ITEMS: 1. Review turf cover options and discuss experiences and results from the use of the products at Dick's Sporting Goods Field. 2. Discuss possible pre -event turf preparation options to aid the growth and recovery of the turf during and following the event. 4/5/2016 KAA ECO �aE,Eo, KK ° --------- -- _ ARTIST DRESS/NG N �flMPOUND m N1, 60,250 KK ° o o % 2G, �• m _ "� c �Oo 4o 1p, 1 %' o O cZOo?i aP�NZ Po T0 RP 0 STAGE 1 18 04-W j W 0 STAGE 08 VIP �1 ao jW 00 - la0jW00 la0jW00 - ARTIST COMFORT ---- ------ ° COMFORT COMFO COMPOUND RT Co ` � RT > ARTIST o MAIN GATE DINING o� G`G ~ v. 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S T A T Eo 2, P 8 4.8 2 8239.8 _� O T• - 823. x 45.3 82 6.9 8240.9 x x 025 s s --------------- ---------x O x 8237.0 PEDESTRIAN 8232.7 x ��ti OP �° 823R.7 _ _BRIDGE 00 6225 STAGE 2 x -6 MH - 8235 8235.9 828235 231X9 35.6 33.5 8239.4 x 240.3�.�-� 8236.3 0 0 82 8233.5 8233.5 OP x 35 t 62 8239.5 0 82350 w e x P 8239.3 - -_ --- - 8232.9 O 8236.6 8238.4 3231.E �'� 8235.7 8241.0 KK� - - - � x T A G E x � 8231.5 8235.4 2� x 1 65,2 0 S 3 9 2 x 3 8235.7 ---_- 8232. 8234 5 x ' _ F&B 8228.5 8238.6 82 `.------_ - - - x 6x x ---------------------------- ---_-----------' '` x _ x _ � 235 x 82 X'8231.2 8235. x x 8233.7 ox 8233.8 8229. 0 8233. 8225.7 x 3 x - 62'0 8 8229.6 231.7 x x 8231.5 8232.8 8226.3 r X22 8239.7 x 8235 8232.3O x 8230 6235 8240 4.7 8230 x 8235 8241.2 O 00 8240 PRELIMINARY SITE PLAN 8228.7 8235 8230.7 x 8229.5 CROSS EASEMENT x x SUBJECT TO CHANGE AGREEMENT 8231.4 8232.1 8232.2 8245 824 K 243, PA E809) x x x 8229.1 60 �5 8240 x 8232.4x / x8 8231.5 230.4 xx ox 8231 6 \ 8235.3 8248.2 � CD 8232.3 8235. x 8227. 0Q�D N 1,659,000 \ 822 .5 o x x x �✓ 0 4 8228.0 x 000 8238.4 O 0 O 4/5/2016 QZ p gOO 6 626 6265 82E 8262.7 8265.4 x x O 8263.5 O 8263.1 x ' x ******DRAFT****** August 2017: KAABOO ******DRAFT****** SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 30 31 1 2 3 4 5 VRD FP: Soccer Camp/Softball VRD FP: Soccer Camp/Softball VRD FP: Soccer Camp/Softball VRD FP: Soccer Camp/Softball VRD FP: Rugby Ski Town VRD VAF: Rugby Practice/Sand VB VRD VAF: Rugby Practice/Sand VB VRD VAF: Rugby Practice/Sand VB VRD VAF: Rugby Ski Town 6 7 8 19 110 11 12 KAABOO Equipment Staging and Operations Setup :: Parking Lot (NOTE: Ideally, we'd like to get this sooner) KAABOO Art and Concessions Installation :: Lower Bench KAABOOStage 1 Build :: Ford Park KAABOO Stage 2 Build :: Vail Athletic Field KAABOO Comedy and Encore Venue Build:: Parking Lot VRD FP: Rugby Ski Town VRD FP: Softball VRD FP: Softball VRD FP: Softball VRD FP: Softball VRD FP: Rugby Game VRD VAF: Rugby Ski Town VRD VAF: Rugby Practice/Sand VB VRD VAF: Rugby Practice/Sand VB VRD VAF: Transrockies Camping 13 14 15 16 17 18 19 KAABOO :: VIP LockDown KAABOO Art and Tent Installation :: Lower Bench KAABOOStage 1 Build :: Ford Park KAABOO Stage 1 Venue Build (Art, Concessions, etc.) :: Ford Park KAABOO :: SHOW DAYS KAABOO Stage 2 Build :: Vail Athletic Field KAABOO Stage 2 Venue Build (Art, Concessions, etc.) :: Vail Athletic Field KAABOO Comedy and Encore Venue Build :: Parking Lot KAABOO Stage 3 Build :: GRFA VRD FP: Softball VRD FP: Softball VRD FP: Softball VRD FP: Softball VRD VAF: Transrockies Camping VRD VAF: Rugby Practice/Sand VB VRD VAF: Rugby Practice/Sand VB 20 21 22 23 24 25 26 KAABOO Stage 1 Venue Load Out KAABOO Stage 2 Venue Load Out KAABOO:: SHOW DAY KAABOO Stage 3 Venue Load Out _ KAABOO Comedy and Encore Venue Load Out KAABOO Art and Concession Load Out :: Lower Bench KAABOO Euipment Staging and Operations Load Out:: Parking Lot VRD FP: Softball/Yth Soccer VRD FP: Softball/Yth Soccer VRD FP: Softball/Yth Soccer VRD FP: Softball/Yth Soccer VRD FP: Yth Soccer Games 27 28 29 30 31 1 2 KAABOO Euipment Staging and Operations Load Out:: Parking Lot VRD FP: Softball/Yth Soccer VRD FP: Softball/Yth Soccer VRD FP: Softball/Yth Soccer VRD FP: Softball/Yth Soccer VRD FP: Yth Soccer Games FP = Ford Park - VAF = Vail Athletic Fields ** VRD Schedule is based on 2016 Calendar of Events *** Betty Ford Gardens has Tours & Yoga Programming throughout August 4/5/2016 KK TOWN OF YAIl1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 5, 2016 ITEM/TOPIC: Interview for Planning and Environmental Commission (PEC) vacancy PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: No formal action at this time; appointment will be made at evening meeting. BACKGROUND: One vacancy remains on the PEC with the departure of Webb Martin who did not reapply. The term for this appointment is through March 31, 2018. There has been one applicant who responded to the public notice on this vacancy. ATTACHMENTS: PEC Applications 4/5/2016 TOWN OF Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: April 5, 2016 Subject: Interview and Appointment to Planning and Environmental Commission I. SUMMARY Town Council will have an opportunity to interview one applicant for one vacancy remaining on the Planning and Environmental Commission during the afternoon meeting, April 5, 2016. The formal appointment is scheduled for the evening meeting. The term for this appointment is to March 31, 2018. II. BACKGROUND There is one applicant for the Planning and Environmental Commission (PEC). Ludwig Kurz, Henry Pratt, and John Rediker were appointed to serve on the PEC at the March 15, 2016 meeting. Webb Martin was serving on the board but unable to reapply for another term which left one vacant seat. The candidate, Brian Stockmar, has met the criteria requirements of residency and voter registration. Duties of the seven -member PEC include review and determination of requests for variances and conditional use permits, and recommendation to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed plans and other community matters per the Town Charter and ordinances. The current make up of the PEC is shown below: Members Term Expires Henry Pratt 2018 John Rediker 2018 Ludwig Kurz 2018 Webb Martin 2016 Brian Gillette 2017 Kirk Hansen 2017 John Ryan Lockman 2017 The attached materials provide the letter of interest and resume and possible interview questions. The position vacancies were advertised with a public notice in the Vail Daily and posted on the Town of Vail website the last few weeks. 4/5/2016 Pates McKenny From: stockmarjb@gmail.com on behalf of Brian Stockmar <brian@stockmar.com> Sent: Monday, March 28, 2016 4:37 PM To: Patty McKenny Subject: Letter of interest and experience - Town Boards Attachments: Application to TOV boards - Signed.pdf Patty, It was good to see you this afternoon. Attached please find a letter of interest and description of my experience submitted in connection with my expression of a desire to serve the Town of Vail on the PEC or, in lieu thereof, the Local Housing Authority. If you have questions, please call (303-669-8593) or email (briangstockmar.com). I need to drive to Denver tomorrow for an appointment with my doctor, but should be back in the Valley by Thursday or Friday. All my best, Brian Stockmar 4/5/2016 J. Brian Stockmar 4096 Columbine Dr Unit A Tel: 303-778-8593 Vail, CO 81657 Cell: 303-669-8593 March 28, 2016 Vail Town Council Attn: Patty McKenny, Town Clerk 75 South Frontage Road Vail, CO 81657 Members of Town Council: Please consider my interest in serving the Town of Vail as a member of the Planning and Environmental Commission (PEC). In lieu of the PEC, I am also interested in serving on the Local Housing Authority. Since I have not prepared a formal resume in decades, please accept the following as an enumeration of my experience and education: I have been a part of the Vail community for 53 years, first as a young racer and later as a part-time ski instructor for 12 years. My family acquired a small residence in what is now East Vail in 1965. In 1990, I bought my original Vail home, a small East Vail duplex at 4096 Columbine Dr. Since then, I have lived approximately half time in Vail. In 2010, the other side of the duplex became available for purchase. In 2014, the old structure was demolished and I oversaw the construction of a new duplex on the lot. Unit A is now my full time home. Several good friends in the Valley have encouraged me to become more involved with the town, including Ludwig Kurz, Andrew Forstl, and Diana Donovan. Now that I am largely retired, I have time to devote fully to my community. My educational background includes an undergraduate degree in Economics and Public Affairs from Princeton University (1972), a Fellowship at the London School of Economics, and a Juris Doctor degree from the University of Denver College of Law (1976). I practiced law for many years with the San Francisco based firm of Morrison & Foerster LLC, splitting time among the offices in Denver, Los Angeles, London, and Tokyo. My focus was corporate finance with an emphasis on mergers and private finance. In the mid- 1990s, I changed my career to private investment adviser and, later, became a full-time economic consultant. While I still engage in some economic consulting, I have been 4/5/2016 moving toward retirement for a few years. I have also served as an arbitrator for the National Association of Securities Dealers (NASD) and taught financial law at the University of Denver College of Law for 10 years as an adjunct professor. It is my belief that my experience and education would be of value to the Town of Vail. Thank you for your consideration. Sincerely, J. Brian Stockmar 4/5/2016 PEC SUGGESTED INTERVIEW QUESTIONS 1) Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to the Town Code, The PEC shall have the following function and duties: a. Make and adoption of master plans for approval by the Town Council, b. Review and recommend zoning regulations and subdivision regulations to the Town Council, c. Review and approve environmental impact reports and mitigation measures as required by the Zoning Regulations, review and comment on programs and studies of environmental issues, d. Conduct research of environmental issues, e. Make recommendations to the Town Council for control of pollution and the protection of the environment, Advise the Town Council on appropriate actions when air and water quality standards are violated, and f. Consider other matters pertaining to the Commission and to act in an advisory role to the Town Council. Given the prescribed role of the PEC, what makes you uniquely qualified to serve on the Commission? Please provide an example from your past which demonstrates your qualifications and explain why you are interested in serving on the PEC? 2) The PEC meets on the second and fourth Mondays of each month. Meetings begin at 1:00 pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2 year term. Attendance at meetings is critical as it provides a broad representation on matters before the PEC and promotes a fiar and equitable development review process. Please describe your availability to attend PEC meetings for the duration of your term and identify any conflicts of interest that ma arise as a result of your employment, personal and/or professional relationships or financial interests in the Town of Vail. 3) The PEC is often asked to act in a quasi-judicial (like a judge) on development applications. Decision making is guided by review criteria and findings of fact. The review criteria are prescribed by the Vail Town Code. Vail is a small community and everyone seems to know each other in one form or another. Please describe your abilities to act in a quasi-judicial role and provide at least one example where you had to make and unpopular decision on an issued based upon a set of criteria or other certain considerations. 4/5/2016 KK TOWN OF YAIl1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 5, 2016 ITEM/TOPIC: Interviews for Vail Local Housing Authority (VLHA) vacancies PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: No formal action is taken during the afternoon meeting; appointments will be made during the evening meeting. BACKGROUND: There are two vacancies on the VLHA with one term running until May 31, 2021 and the second appointment finishing someone's term through May 31, 2018. Interviews will be conducted with seven candidates. VLHA members act as a Board of Directors for the business of the VLHA, with duties that include budget and policy approvals, strategic and long term planning, and management of the town's deed restricted housing inventories. ATTACHMENTS: VLHA Applications 4/5/2016 TOWN OF 0) VAIL A Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: April 5, 2016 Subject: Interview and appointments to Vail Local Housing Authority (VLHA) I. SUMMARY Town Council will have an opportunity to interview and appoint candidates to the Vail Local Housing Authority during the April 5 afternoon and evening meeting for two vacancies. Town Council is asked to appoint one member to the VLHA for a five-year term, ending May 31, 2021, and appoint another person to serve the vacancy from the resignation through May 31, 2018. The role of Authority members is to act as Board of Directors for the business of the Vail Local Housing Authority. The duties may include budget approval, policy recommendations, advocacy, staff oversight, strategic and long-term planning, and making recommendations for development and acquisition parameters. Technical experience in one of the following areas is desirable: financing large projects, developments, construction management, planning, design, and legal. II. BACKGROUND There are five members serving on the VLHA with appointments of five years, as follows: Name James Wilkins Steve Lindstrom Mary McDougall Scott Ashburn Craig Cohn Term expires 2019 2020 2016 2017 2018 (has resigned) Mary McDougall's has served her five year term which expires this year; she has submitted her letter of interest in continuing to serve on the VLHA. Craig Cohn has resigned which leaves a vacancy to Fill the remaining portion of his term until 2018. There are seven eligible candidates as shown by the table below. The eligibility criteria includes the following, 1) must be a full time resident of the Town of Vail, or 2) must be a full time resident of Eagle County and employed with a business that is registered with the Town of Vail. 4/5/2016 Vail Local Housing CRITERIA: Authority 2.a) workfora business holding Name 1) FT Resident of Vail 2) FT resident of Eagle County a TOV business license 1 Melissa Dombroski 4141 Spruce Way na na 2 Kim Fuller na Minturn Vail Mountain Lodge (Vail Vitality Center) 3 Presley Ilieva 4 Andrew Lanes 5 Mary McDougall 6 Robert Miner 7 Molly Murphy na 2397 Garmish Drive 2955 Basingdale Blvd. 2466 Chamonix Lane #G3B na 185 Crazy Horse, Edwards na na na 376 Eagle Road, Avon First Bank of Vail na na na Vail Valley Medical Center Community Development Director, George Ruther, provided some proposed interview questions below: 1. The VLHA advises the Town and staff on matters of both affordable housing policy and implementation strategies. What particular experience do you have with formulating housing policy and implementation strategies? 2. Why are you uniquely qualified to serve on the Vail Local Housing Authority? 3. If you where to be appointed the VLHA, what are one or two specific areas of focus that you would recommend the VLHA spend it's time in the coming months? 4. The Town of Vail has many volunteer opportunities for citizens to serve on a board or commission. What is it about the work of VLHA that interests you in serving? How do you think your involvement will make a difference? 5. What is one "out of the box" idea you would recommend the VLHA and the Town pursues in its efforts to address issues of affordable housing in our community? 6. It is often said "your systems are set up to get the results you get". What is it about the current system of providing affordable housing in our community that you would change to get a different result? ATTACHMENTS ■ Applicant Letters of interest and resumes Town of Vail Page 2 4/5/2016 Melissa Dombroski 4141 Spruce Way Vail, CO 81657 518-441-8499 melissad@sliferdesigns.com March 24th, 2016 Patty McKenny Town Clerk Vail Town Council 75 Frontage Road Vail, CO 81657 Dear Ms. McKenny, I'm writing to express my interest for the available position on the Vail Local Housing Authority. I've been interested in this committee since moving to Vail during the Fall of 2013 following my job acceptance as an Interior Designer at Slifer Designs in Edwards. Upon moving to Vail, housing has been a serious and ongoing issue and I would like to be an active part in the planning and improvement for the town residents. I feel that I will not only be of great use to this committee but also the residents of this town having struggled myself with housing, Understanding the living situations first-hand has prompted me to take a serious interest in becoming a member of this board. I will also have a unique perspective given my profession. I have experience with managing projects, budgets and design. I'm great at planning and organizing events, and I look forward to the opportunity to promote and advocate for our locals. I love this town and want to be a growing part of making this town more affordable for those who live and work here. I appreciate your consideration. Sincerely, Melissa Dombroski 4/5/2016 Patty McKenny From: Kim Fuller <kimfullerink@gmail.com> Sent: Monday, March 28, 2016 9:22 AM To: Patty McKenny Subject: Housing Authority Letter of Interest Hi Patty, I am interested filling one of the vacancies on the Vail Housing Authority Board. I am a freelance writer based in Minturn, but I am also employed by the Vail Mountain Lodge (Vail Vitality Center) as a yoga instructor in Vail Village. Supporting access to housing for this community is a huge priority to me, and I would love to be considered for a position on the board. I am 29 years old, and can represent a large demographic of hard-working, young professionals in this valley. Thank you for the consideration, and let me know if you have any questions. Best, Kim Fuller Wordsmith & Photojournalist Vail, Colorado 970-445-0361 -KimFullerInk.com -Facebook - Twitter - Instagram Co -Founder of In Your Element, LLC -be-inyourelement.com 4/5/2016 Patty McKenny From: Kim Fuller <kimfullerink@gmail.com> Sent: Monday, March 28, 2016 3:31 PM To: Patty McKenny Cc: Alan Nazzaro Subject: Re: Housing Authority Letter of Interest Attachments: KimFullerResume112015.pdf; ATT00001.htm; ATT00002.htm; IYESmalllcons.tiff; ATT00003.htm Hi Patty, I am a full-time resident of Eagle County (rent in Minturn), and I am employed by the Vail Vitality Center / Vail Mountain Lodge in Vail Village. Attached is my resume. Referencing this: The duties may include budget approval, policy recommendations, advocacy, staff oversight, strategic and long-term planning, and making recommendations for development and acquisition parameters. Technical experience in one of the following areas is desirable: financing large projects, developments, construction management, planning, design, and legal. I do not have a lot of direct experience with housing planning and development, but I know I would learn quickly and be a great voice for this community. I am great at strategic and long-term planning for my business and with non -profits I have helped in the community. I am also a natural leader and would love to represent a younger demographic on the housing board. I have experience in planning and design with article in home publications, like Vail Valley HOME magazine. have a lot of writing experience (as I am a full-time writer), and took media law classes in university. Thanks again! INK. 4/5/2016 Kim Fuller (970) 445-0361 Writer, Editor, Photojournalist, Content Consultant KimFullerInk.com Vail, Colorado www.kimfullerink@gmail.com Education *School of Journalism and Mass Communication—University of Colorado, Boulder, CO Bachelor of Science in News -Editorial Journalism Sept. 2005—Dec. 2009 -Outside emphasis: Anthropology Professional Experience *Vail Daily; Summit Daily News; Aspen Times; VD Weekly; EAT; ART; Vail Lifestyle Magazine; Beaver Creek Magazine; Vail Health; VV HOME, Summit HOME, Explore Summit Magazine Freelance Writer for Colorado Mountain News Media—Vail, Colo. Oct. 2011—Present Interim Arts & Entertainment Editor, Vail Daily Feb.—May 2014 *Elevation Outdoors Magazine—Boulder, Colo. Oct. 2013—Present Freelance Contributor: httpp//­www.elevationoutdoors.com/author/kim-fuller/­ *Mountain magazine—Boulder, Colo. Yune 2015—Present Freelance Contributor: http://www.mountainonline.com/hiking-versus-climbing/ *Snowshoe Magazine—Denver, Colo. May 2014—Present Freelance Contributor: http://www.snowshoemag.com/author/kimfuller *5280 Magazine—Denver, Colo. March 2015—Present Freelance Contributor: http://www5280.com/tags/authors/kim-fuller *The Denver Post—Denver, Colo. May 2015—Present Freelance Contributor: http://wwwdenverpost.com/ci 28276756/elevating=your-workout-burn *Yoga Journal—Boulder, Colo. March 2015—Present Freelance Contributor: httpb//www.yQgaiournal.com/yoga-101/healing-power-yQga-brain-injuries/ *Vail Vitality Center—Vail, Colo. Dec. 2013—Present Content Contributor / Coordinator: http://news.vailvitalitycenter.com/author/kimf/ *Snow Show Daily—Boulder Colo. Nov. 2013—Present Freelance Contributor: http*//siasnowshow.snowsports.org/Show-News *Elephant Journal—Boulder, Colo. ]uly 2013—Present Freelance Contributor: http://www.elephantiournal.com *Gaiam—Louisville, Colo. jan. 2010—Present Freelance Contributor: htipi//`­bloggaiam.com/blog/aiithor/­kimfiillerZ Editorial and Production Assistant *Yogi Surprise—Portland, Ore. Director of Content: httn://yo4su Aug 2014 -]an. 2015 *Organic Soul—Santa Monica, Cali. Editorial and Production Manager http://wwworganicsoul.com/ Nov. 2010—Oct. 2012 Freelance Writer for OrganicSoul.com http://wwworg ni .so ul..om/a hor/kim-f ull r/ ww Copywriter for Conscious Box http://wconsciousbox.com/ *Kinoli, Inc.—Windsor, Colo. April 2011-Yan. 2012 Freelance Copywriter for CouponSherpa.com: http://www.kinoliinc.com *Daily Camera Newspaper Boulder, Colo. Freelance Contributor: http://www.dailycamera.com/lifestyles/ci 13489173 lune 2008—Sept. 2010 *Backpacker Magazine—Boulder, Colo. _7an. 2008—May 2008 Photography Intern: httn://www.backpacker.com *Cheley Colorado Camps—Estes Park, Colo. Pune 2007 August 2007 Photographer, Slideshow Producer and Graphic Designer: http://www.cheley.com Skills and Interests -Experience in SEO, HTML, Social Marketing, M. Office, Adobe Suite, Audacity, Soundslides, WordPress. -Outdoor activities, running, cycling, yoga, skiing, singing, writing, traveling, photography, cooking, fine art. References *Wren Bova—Vail Daily Special Editions Editor, (970) 748-2908, wbova&vaildailycom *Jessica Smith—Summit Daily Special Editions Editor, (970) 668-4633 jsmith(ibsummitdaily.com *Cameron Martindell Elevation Outdoors Senior Editor, (425) 922-9548, cameronnelevationoutdoors.com 4/5/2016 FIRSTBANK 17 VAIL ROAD VAIL, COLORADO 81657 970-476-5686 March 26, 2016 Patty McKenny VIA email: pmckenny0-vailgov.com Dear Patty: I am writing this letter in regards to my interest in joining the Vail Local Housing Authority Board of Directors. I became aware of the open positions on the board through the Vail Daily and I am very interested in serving. I am currently a Vice President at FirstBank in Vail and I am actively involved in consumer and commercial lending. I meet with first-time homebuyers and low to moderate income borrowers from our community on a weekly basis and I recognize the housing challenges that they face. I am originally from Bulgaria and have been an Eagle County resident for almost 14 years. Prior to my position with FirstBank, I worked at the Left Bank restaurant in Vail for 5 years and experienced first- hand the housing challenges in the Valley. I currently serve as a board member with Vail Valley Business Women (VVBW) and a board member/classroom instructor with the local branch of Junior Achievement (JA). VVBW is a local women networking group, dedicated to the advancement and future growth of professional women in the Vail Valley. JA works to bring local professionals into Eagle County classrooms to teach financial literacy and workforce readiness. My husband and I have made Eagle County our home for over a decade and recognize the importance and value in being involved. I would love to be a part of the VLHA board and think my experience in the financial industry will be beneficial to the Housing Authority. I can provide personal and professional references upon request. I appreciate your consideration to serve on this committee. I can be reached via email at Presley.ilieva@efirstbank.com or (970) 479-3306 with any questions. Sincerely, Presley Ilieva Vice President — Eagle County N M LS I D #566075 4/5/2016 Patty McKenny From: Andrew Lanes <ALanes@vailresorts.com> Sent: Wednesday, March 23, 2016 12:57 PM To: Patty McKenny Cc: Alan Nazzaro Subject: board seat Attachments: Andrew's resume-HR.doc Hello, A brief introduction, I'm Andy Lanes and am the Manager/Administrator of Village Transportation, a Dept. of Vail Resorts in Beaver Creek. I would very much like to be considered for the housing board. For the past eleven years part of my staffing duties have included dealing with housing. We only receive a small number of housing vouchers from the resort, which my employees needs far surpass. I've dealt with many of the valleys housing alternatives from Buffalo Ridge to Middle Creek and consider myself very familiar with our valleys housing needs and options. The board opportunity would be a fantastic way to broaden my expertise while contributing all the knowledge I've gained thru my role with Vail Resorts. I look forward to discussing the board position with you and thank you for your time. Andy Andrew Lanes Manager, Village Transportation Ph 970-754-6270 Fx 970-754-6285 The information contained in this message is confidential and intended only for the use of the individual or entity named above, and may be privileged. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please reply to the sender immediately, stating that you have received the message in error, then please delete this e-mail. Thank you. 4/5/2016 2397 Garmisch Dr Phone 970-470-1674 Vail, CO 81657 Fax 970-754-6285 E-mail alanes@vailresorts.com Andrew Lanes Objective To expand and enhance my career in the Vail Valley, both thru advancement opportunities and diversification. Summary of Many years of experience dealing with staffing, human resources/benefits qualifications issues, payroll, housing, accounts payable and receivable, as well as compliance with various regulatory agencies. Budget responsibilities including forecasting, procurement and account reconciliation. Human resources experience including interviewing, hiring, housing, and benefits expertise. Employment 7/2005 -Present Vail Resorts Avon, Co Administrator/ Manager — Village Transportation ■ Responsibilities include recruiting and staffing up to a 170 member staff as well as all associated payroll and housing functions. Point of contact for all employee human resources issues. All accounts payable and receivable oversight as well as budget responsibilities. Dispatch and call center oversight as well as office management. Promoted to Manager 2015 6/1990-5/2004 NDB Capital Markets Denver, CO Branch Manager -Head Trader • Managed the Denver branch of a large wholesale securities trading firm. Duties included all regulatory compliance, oversight of all OTC trading and order execution for regional accounts as well as managing a small institutional sales force. Education 1980 Hunter College Business ■ Business courses while working on Wall St. New York, NY 1978 Columbia Preparatory New York, NY • Graduated with honors, introductory speaker at graduation Interests Snowboarding, Skate skiing, Mountain and Road biking as well as back country split boarding, scuba diving and paddle boarding. 4/5/2016 Mary I. McDougall 2955 Basingdale Blvd Vail, CO 81657 Vail Town Council 75 South Frontage Rd Vail, CO 81657 Dear Town Council Members: Please accept this letter as my statement of interest in serving on the Vail Local Housing Authority (VLHA). I am a current member of the VLHA, and respectfully request your consideration for re- appointment when my term expires in May 2016. Below is a summary of my qualifications and experience, as well as my reasons for interest in continuing to serve on the board: Experience: • 1 have served as a board member of the Vail Local Housing Authority since May 2011. I served as an officer of FirstBank in Eagle County from 1988 — 2013. 1 retired from banking as the President of FirstBank—Vail in February 2013. My professional career provided me with extensive experience in real estate and construction management from a lending perspective. Commitment: • I am grateful and proud to be a resident of the Town of Vail since 1989, and want to serve the Town and the members of our community. • 1 strongly believe that addressing and managing the housing needs of the community is critical in maintaining the vitality and ensuring the future success of the Town of Vail. • Service to the Town and community organizations is important to me. In addition to the VLHA, I have also served with other organizations, including the Vail Valley Charitable Fund, The Vail Breast Cancer Awareness Group and The Skating Club of Vail; the Administration Committee for the 2015 World Alpine Ski Championships; and Red Sandstone Elementary PTA. Continuity: • As a member of the Vail Local Housing Authority for the past five years, I am familiar with the Town of Vail's housing policies and procedures, and with its existing and proposed housing projects. • 1 am knowledgeable and involved in the plans currently underway for the Chamonix project. I believe that my re -appointment to the VLHA will provide continuity to the work in which the VLHA is currently engaged. I am hopeful that I may be provided the opportunity to continue to assist the Town with the Chamonix project in bringing it to its fulfillment. Thank you for your consideration of my application for appointment to the Vail Local Housing Authority. Sincerely, Mary I. McDougall 4/5/2016 Patty McKenny From: MinerMedia <minermedia@gmail.com> Sent: Monday, March 28, 2016 4:52 PM To: Patty McKenny Subject: Vail Local Housing Authority Board Position Attachments: Robert Miner Resume.pdf Attention: Patty McKenny, Vail Town Council Hello my friends, I'm Robert from Chicago, a West Vail local for 3 years and love my adopted home since visiting as a child to ski and still snowboarding. I've met so many faces working for Vail Resorts, Holiday Inn, and my vacation rental business licensed "Miner Media". My real estate career began managing low-income housing projects in Chicago moving dependent individuals into healthcare and self-sufficient individuals into apartments, then honestly moved here on the floor of a wonderful local Vietnam veteran, then moved into employee housing, acquired two homes since then and have housed dozens of coworkers and thousands of visitors. I'm known to my peers as taking anyone into my home and very proud when they get on their own feet and move out. I'd be very proud to have a title for what I do for pleasure and make this small valley as welcoming as the fresh air. Thank you for your considerations, I attached my resume in PDF, and available to interview on April 5th. Robert Miner 312-282-2022 MinerMediaggmai1. com 4/5/2016 Robert Miner MinerMedia&gmail.com (312) 282-2022 West Vail, Colorado Experience 2015 -Current Front Desk Holiday Inn in Vail, Supervisor Diego Alvarez 970-331-3645 • Learned the corporate hotel system from reservation to bill. 2014 -Current Airbnb, Airbnb.com/users/show/5960540 • 2 West Vail homes with 200+ rave reviews and wish to open an all-inclusive hotel! 2013-2014 Shipping Manager, Shuttle Driver The Lodge at Vail, Supervisor Chris Marello 970-429-5044 • Shipping & receiving for all hotel departments and guests. • Driving kids and parents to ski school in the morning and afternoon. • Extracurricular classes Vail Learning & Investing In Your Future. • Let go at end of season for driving off the clock, without any detriment, and understand company policies from my mistake. 2011 Production Assistant Big Deahl Productions • Shoot for Subway television commercial. • Helped on set maintenance, lighting boxes, and special effects with food. • Shadowed the video editor that created hero footage and logos. 2008 Salesman AAA Tickets • Sold and delivered tickets to customers, brokers, hotel concierges, and scalpers. 2004-2007 Property Manager Eden Supportive Living • Managed 100+ units in 4 buildings across Chicago on-site on-call 24/7. • Successfully lowered vacancy to zero with immediate remodel and turnovers.. • Tasks included ads, showings, collections, contracting, eviction court, SS & Section 8. Education 2009-2012 DePaul University Major in Management, Entrepreneurship Concentration, 3.2 GPA Minor in Film 2008 Harold Washington College Core Curriculum More • Triathlete snowboarder. • Polish fluent and Spanish understanding. • Advanced computer skills in development of multimedia, websites, point-of-sale systems, CCTV systems, databases, and more. 4/5/2016 Patty McKenny From: Molly Murphy <molly.murphy@vvmc.com> Sent: Monday, March 28, 2016 2:03 PM To: Patty McKenny Subject: Vail Local Housing Authority letter of Interest Attachments: Scan from Prop. Mgt._Vail.pdf Good afternoon Patty, Attached please find a scanned copy of my letter of interest to be a part of the Vail Local Housing Authority. I will also be dropping off an original letter within the next 30 minutes. Thank you, Molly Murphys Property Coordinator 180 South Frontage Road. West -Vail ITemporary Entrance 181 West Meadow Dr. -Vail I Emergency Entrance & Deliveries P.O. Box 40,000 -Vail, CO 816581 Mailing address P: (970) 477-5195 1 Office C: (970) 471-07411 Cell F:( 970) 470-6643 1 Fax www.vvmc.com JIDPINKVAIL 4/5/2016 March 28, 2016 E-MAIL and HAND DELIVERED 75 S. Frontage Road, Vail, CO 81657 Pmckennv@vailgov.com Attn: Patty McKenny Re: Letter of interest for Vail Local Housing Authority Dear Patty, I am submitting this letter for my interest in serving on the Vail Local Housing Authority (VLHA) for either the five year term that expires May 31, 2021 or for the second appointment which will be until May 31, 2018. I believe I would be a great member of the VLHA because of the experience my role at Vail Valley Medical Center (VVMC) has given me as well as my passion about the housing market in Vail and the Valley. I have been the Housing and Property Coordinator here at the hospital for almost 6 years and with VVMC for almost 8 years. Over my career I have relocated and housed hundreds of employees of all different levels. I feel very passionate that someone's happiness and the way they perform at work stems from where they are living and sleeping their head at night. I also feel very strong that where people live is where they support their communities and people re -locate to vail to enjoy the lifestyle of Vail. Because I deal with a huge range of age and career differences, I believe I can bring a prospective to the VLHA from the next generation of workers in the Valley as well as keep an open mind on what it's like to relocate here as families, young professionals and executive level people and really have a firsthand insight on what people face while trying to move to Vail. While also keeping in mind that Vail does have a lot of 2nd home owners and tourism that supports our housing markets as well. I currently manage 42 units, and 63 beds for the hospitals housing program as well as the parking for our employees and staff. I have experienced firsthand the housing shortage Vail and the Valley is facing and work with people every day that are struggling to find a place to live. I would love to be able to work with VLHA to help make those options and projects known to the community and be a part of bringing and growing our housing community. 4/5/2016 P I am an extremely organized, hard working person who likes to give as much as I can to my community. I oversee and run a million dollar budget as well as work as a liaison between all owners of the 42 units and VVMC. I property manage all of the units and negotiate and oversee all of the commercial leases for VVMC as well. I have very strong communication skills as well as a great relationship with people in the community. I hope my experience, expertise and strengths will be considered for the VLHA. Thank you for your time, Sincerely, Afi(ta�u�+ Molly Murphy Molly.ca.murphy@gmail.com (970) 471-0741 Empic)9er vvmc- - va60 valley �SO6gej W, � Od Eo � i -e Ra . , Va' ► CU n it I n Avon, CO 20 (QZD PD v4 -T f Q\Z apt \la. i ► I� eS�S CC-, qwc ee 4/5/2016 Tnwx OF vn' ii1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 5, 2016 ITEM/TOPIC: San Miguel de Allende Sisterhood Agreement and Proposed Exchange Programming PRESENTER(S): Kelli McDonald, Economic Development Manager, Molly Eppard, AIPP Coordinator ACTION REQUESTED OF COUNCIL: Request council direction on proposed programming and budget to implement Sisterhood Agreement with San Miguel de Allende Mexico. BACKGROUND: Review proposed exchange programming with San Miguel de Allende that includes sending delegations from both locations to participate in culinary, artistic, music and cultural exchanges which encourages bilateral cooperation and promotes tourism for each community. ATTACHMENTS: Memo Sisterhood Agreement and Exchange Programming TOV and SMDA PowerPoint Presentations 4/5/2016 TOWN OF Memorandum To: Vail Town Council From: Vail Town Staff Date: April 5, 2016 Subject: San Miguel de Allende Sisterhood Agreement and Proposed Programming BACKGROUND The Town of Vail received an invitation from the Mayor Mauricio Trejo Pureco of San Miguel de Allende in February 2015 to bring a delegation to his city to explore the possibility of a long-term relationship that would foster educational, cultural, tourism, economic and professional exchanges. The Vail delegation of five traveled to the central Mexico region in May 2015, including Mayor, Town Council, Town Manager and Economic Development Manager. What they found was a city at 7,000 feet surrounded by mountains in the state of Guanajuato about 170 miles northeast of Mexico City. Founded in 1541, San Miguel de Allende is best known for its art and cultural influences. Historic buildings feature Colonial and Spanish architecture that date from the 17th and 18th centuries. The city has since evolved from an agricultural center to an international tourism destination with a vibrant art scene, culinary offerings and cultural festivals. Most notably, San Miguel has become a popular destination for many of Vail's Mexican guests and second homeowners and the Sisterhood Agreement is seen as an opportunity to further strengthen Vail's relationship with its Mexican clientele. Mayor Trejo and some of his officials then traveled to Vail in July 2015 to continue the discussions about forming a partnership between the two resorts and a Sisterhood Agreement was executed at a Town Council meeting during that visit. In February 2016, the newly elected government officials who took office fall 2015, including the Mayor Ricardo Villarreal Garcia, the Tourism and Economic Development Director Zonia Torres Saeb and the Director of NGO's and Liaison to the Foreign Community Teri Kavanagh, traveled to Vail for introductions and to begin discussions about future programming. II. PROPOSED PROGRAMMING During the visit in February, business meetings were held at which time there were discussions about several initiatives to consider for programming, including culinary, artistic and cultural exchanges between the resorts as well as reciprocal tourism promotion opportunities. The attached calendar and exchange program summary 4/5/2016 outline dates for June visits by Vail to SMDA, June 15 — 20, and SMDA to Vail, June 21 — 27 as well as events occurring during those timeframes. Proarammina for visit to SMDA include: Culinary events include Sabores San Miguel which (www.sabores-san-miguel.com) will be attended by Sweet Basil chef, Paul Anders, representing the Town of Vail. This is a food festival which gathers the culinary community of San Miguel de Allende to promote local restaurants, producers, and the gastronomic local scene. In 2015, for the first time, the festival included international guest chefs from San Francisco, Los Angeles, New York, Washington, Toronto and London. The festival begins June 16 and ends June 19, allowing the opportunity for Vail chefs to showcase their cuisine to over 4,000 attendees throughout the 3 -day festival. Vail chefs will participate in culinary demonstrations during the festival on June 16 and 18. In addition, a visit to The Restaurant, owned by SMDA visiting chef Donnie Masterton, will take place in an effort to preview their fresh local culinary experience and a tour of the Organic Ranch will complete the culinary tour itinerary. Cultural showcase includes a "Downtown" tour of several of the historic and famous churches and buildings in the central area of San Miguel de Allende along with the Los Locos parade on the Plaza Principal. ■ Arts showcases include a visit to the Artisan Workshops, and to the Fabrica La Aurora, a shopping galleria with studios, shops and restaurants which includes warehouses that house many artisans with studios, galleries and boutique shopping. Programming for visit to Vail includes: Musical events include several opportunities for SMDA musicians to showcase their talents beginning with the Hot Summer Nights concert performance on June 21 with Pila Seca, playing at the GRFA. In addition, classical guitarist Gil Gutierrez (www.qilqutierrez.com)-will play the evening of the Sweet Basil dinner and has an opportunity to showcase at Vail Summerfest on June 24 where Marcus Miller (www.marcusmiller.com), acclaimed musician across musical styles will play. Culinary events will include several SMDA chefs, including owner of The Restaurant, Donnie Masterton, renowned for his "global food" menu (www.therestaurantssanmiguel.com) and owner of Aperi restaurant, Matteo Salas, (www.aperi.mx/en), both who will prepare the culinary cuisine at Sweet Basil restaurant on June 23, serving a menu that will focus on SMDA produced products and specialty contemporary cuisine. The venue will be decorated with elements showcasing the Mexican culture and the wonderful dinner event will be a ticketed evening and open to the public for about 120 attendees. In addition, SMDA chefs have been invited to participate in the Vail Farmer's Market sponsored "Farm to Table Dinner" held Saturday evening, June 25, which attracts about 100 guests to a dinner made with entirely local -fresh ingredients. Town of Vail Page 2 4/5/2016 ■ Artist events will be attended by an SMDA visiting artist specializing in illustrations and paintings, Juan Ezcurdia (www.ezcurdia.com), who will exhibit and demonstrate his works at the Vail Arts Festival taking place, Friday, Saturday, Sunday and Farmer's Market and Vail Summerfest. In addition, a collection of SMDA cultural items will be on display in an exhibition during the Farmer's Market. CULINARY: MUSIC: ART: TOURISM in San Miguel de Allende, Mexico Vail Delegates arrive SMDA 6/15/2016 Wednesday Aerial Balloon Ride 6/16/2016 Thursday Visit artisan workshops, city council session, and 6/17/2016 Friday organic ranch Business Meeting between TOV & SMDA government 6/17/2019 Thursday officials Private dinner for Vail delegation 6/17/2016 Friday Sabores San Miguel Culinary Festival 6/16 - 6/19 2016 Thursday - Sunday Vail Chefs Culinary Demonstrations 6/16 & 6/18 Thursday & Saturday Tour galleries at Fabrica La Aurora 6/18/2016 Saturday Hotel Matilda / Moxi Brunch, Los Locos parade at Plaza 6/19/2016 Sunday Principal Vail Delegates depart SMDA 6/20/2016 Monday in Vail, Colorado SMDA Delegates arrive Vail 6/21/2016 Tuesday VVF Hot Summer Nights 6/21/2016 Tuesday Meet & Greet Chefs @ Mountain Standard 6/22/2016 Wednesday Business Meeting between TOV & SMDA government 6/23/2016 Thursday officials SMDA Sweet Basil Dinner 6/23/2016 Thursday Vail Summerfest with Jazz Great Marcus Miller 6/24/2016 Friday Vail Arts Festival 6/24 - 6/26 2016 Friday - Sunday Vail Farmer's Market Farm to Table Event 6/25/2016 Saturday Vail Farmer's Market 6/26/2016 Sunday SMDA Delegates depart Vail 6/27/2016 Monday The total estimated costs for the June Sisterhood Agreement exchange programming are $23,000 which would be included in the supplemental budget ordinance presented during the evening meeting. The planning group, which includes SMDA staff Zonia Torres and Teri Kavanagh, representing their tourism and economic programs, and TOV staff, including Kelli McDonald, Molly Eppard, Patty McKenny, representing economic development and Art in Public Places, have agreed on some of the following business points for the exchange programming: ✓ Delegations include elected officials, staff, chefs, artists, musicians Town of Vail Page 3 4/5/2016 ✓ Host municipality covers 1) accommodations, and 2) ground transportation costs (see table below) ✓ Visiting delegation covers 3) airline travel costs, and 4) incidental expenses (see table below) ✓ Musical programming costs will be covered by VVF for Hot Summer nights ✓ Culinary programming costs will be covered by host community, related to costs associated with production of menus, recipes, etc. ✓ Art programming costs will be covered by visiting delegation Sisterhood Exchange Programs Budget Estimates 1 Accommodations estimate: SMDA delegation 12,000.00 2 Ground transportation estimate: SMDA delegation 1,000.00 3 Airline travel estimate: Vail delegation 6,400.00 4 Incidentals estimate for Vail delegation 3,600.00 $ 23, 000.00 The Sisterhood Agreement has an objective to encourage bilateral cooperation, intensify common efforts and to exchange experiences and the execution of common activities that contribute to the development of both cities in the areas of educational student exchanges, cultural, artistic and sports exchanges, promotion of tourism and environmental cooperation. Our planning process with SMDA officials has created excellent exchange opportunities that speak to this agreement. ACTIONS REQUESTED OF COUNCIL Staff requests Council review the proposed exchange initiatives and estimated budget and provide any feedback and direction to finalize the program plans and travel arrangements, as well as identify who would like to travel with the Vail Delegation in June. Staff will continue to explore appropriate partners to work with Town of Vail on the implementation of the Sisterhood Agreement and exchange programs. ATTACHMENTS ✓ Calendar of Events for SMDA & TOV ✓ 2016 Sister City Agreement ✓ PowerPoint presentation Town of Vail Page 4 4/5/2016 12 June/July 2016 — SMDA/Vail SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 13 14 15 Vail Delegation Visit SMDA Departure 16 Balloon Aerial Ride Sabores San Miguel Vail Delegation Visit SMDA 17 City Council Session Visit Artisan Workshops Visit Organic Ranch Dinner - Sabores San Miguel Vail Delegation Visit SMDA 19 20 21 22 23 24 "Los Locos" Parade Vail Lacrosse Pila l Hot H Seca pays o Vail Lacrosse San Miguel Night at Vail Arts Festival with at Plaza Principal Tournament Summer Nights Concert Tournament Sweet Basil with Visiting San Miguel Demos (3500 estimated) Chefs with SMDA (5000 daily) Sabores San Miguel Vail Delegation Return to San Miguel Meet & Culture Elements (120) Vail Vail Lacrosse Greet with VisitingChefs Vail Summerfest Vail Delegation Visit Tournament at Mountain Standard Vail Lacrosse featuring Marcus Miller SMDA with SMDA Culture Tournament Jazz Great (2000) SMDA Delegation Elements (30) Visit Vail St. Martins in the Fields SMDA Visit Vail Departure SMDA Visit Vail Performance SMDA Visit Vail 4/5/2016 SATURDAY 18 Tour Art Galleries at Fabrica la Aurora Sabores San Miguel Vail Delegation Visit SMDA r! Vail Arts Festival with San Miguel Demos (5000 daily) St. Martin in the Fields Performance Farm to Table Dinner with San Miguel Chefs with SMDA Culture Elements (100) Vail Lacrosse Shootout Vail Family Fun Fest SMDA Visit Vail SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 26 127 28 29 1 30 1 12 Vail Arts Festival Vail Lacrosse Shootout Vail Lacrosse Shootout Vail Lacrosse Shootout Vail Lacrosse Shootout Vail Lacrosse Shootout Vail Lacrosse Shootout with San Miguel Demos SMDA Delegation Return Hot Summer Nights Vail Summer Bluegrass Bravo! Vail Begins (5000 daily) to SMDA Concert Concert St. Martin in the Fields Performance Vail Lacrosse Shootout Vail Jazz @ The Market Vail Farmers' Market with SMDA Culture Elements (7500) SMDA Visit Vail 3 4 5 6 7 8 9 Vail Lacrosse Vail America Days — with Hot Summer Nights Vail Summer Bluegrass Shootout SMDA Float Concert Concert Vail Jazz @ The Market Vail Farmers' Market I 4/5/2016 AGENDA VISIT VAIL TO SAN MIGUEL DE ALLENDE WEDNESDAY JUNE 15TH TIME SITE ACTIVITY 6:00 AM AEROPUERTO DEL BAJIO TRANSPORTATION TO SAN MIGUEL DE ALLENDE THURSDAY JUNE 16TH TIME SITE ACTIVITY 6:00 AM HOTEL REAL DE MINAS BALLOON AERIAL RIDE 3:00 PM THE RESTAURANT SOLLANO 16 VAIL CHEFS - "SABORES SMA" FRIDAY JUNE 17TH TIME SITE ACTIVITY 9:00 AM PALACIO MUNICIPAL CITY COUNCIL SESSION 10:00 AM VISIT ARTISAN WORKSHOPS TOUR 1:00 PM ORGANIC RANCH TOUR AND LUNCH 8:00 PM TBA PRIVATE DINNER - "SABORES SMA" SATURDAY JUNE 18TH TIME SITE ACTIVITY 10:00 AM FABRICA LA AURORA TOUR GALLERIES 1:00 PM "SABORES SMA" AT PARQUEJUAREZ FOOD AND LIVE MUSIC SUNDAY JUNE 19TH TIME SITE ACTIVITY 9:00 AM HOTEL MATILDA/MOXI BRUNCH 11:00 AM PLAZA PRINCIPAL "LOS LOCOS" PARADE 2:30 PM NIRVANA RETREAT COMIDA 4/5/2016 SISTERHOOD AGREEMENT (THE "AGREEMENT") BETWEEN THE CITY OF SAN MIGUEL DE ALLENDE, OF THE STATE OF GUANAJUATO OF THE UNITED MEXICAN STATES AND THE TOWN OF VAIL, OF THE STATE OF COLORADO OF THE UNITED STATES OF AMERICA The City of San Miguel de Allende, of the State of Guanajuato of the United Mexican States and the Town of Vail, of the State of Colorado of the United States of America, here in after referred to as "the Parties"; CONSIDERING their interest to strengthen the friendship ties and cooperation that join both Parties; ACKNOWLEDGING that the cities have the intention to develop collaborative activities, under the law provisions of the United States of America and the United Mexican States, with particular attention to the terms related to culture; DECLARING their decision to strengthen their relationship of collaboration through the proper legal channels; CONVINCED of the importance of establishing mechanisms that contribute to the development and strengthening of bilateral cooperation, as well as the necessity to execute projects and actions that are effective in the economic and social development of both Parties; Have agreed to the following: ARTICLE I Objective The objective of the Agreement is to formalize the sisterhood between the City of San Miguel de Allende, of the State of Guanajuato of the United Mexican States and the Town of Vail, of the State of Colorado of the United States of America, to encourage bilateral cooperation, to intensify common efforts, and to exchange experiences and the execution of common activities that contribute the development of both cities. ARTICLE II Areas of Cooperation and Modalities To reach the objective of the Agreement, the Parties are committed to explore and develop cooperative projects, specifically directed, but not limited to the following areas: a) Education: Encourage the local school boards to share educational programs and systems. Encourage the development of student exchange programs between the cities. b) Cultural Exchange: Promote cultural, artistic and sports exchanges to advance the understanding and enjoyment of each city's cultural attributes, traditions and heritage. Explore and promote the exchange of cultural exhibitions with local museums. Explore and promote the exchange of artist exhibitions with local art 4/5/2016 galleries. Explore and promote the exchange of music tours and other artistic representations with local art centers. c) Promotion of Tourism: Each party will promote the other Party through their corresponding information office and/or the local tourism office, to make people aware of the sister city's sites. d) Environmental Cooperation: Both parties will share best practices to promote sustainable development, promoting pollution prevention policies and practices and encourage environmental education and research. e) Any other area of cooperation that the Parties agree upon. ARTICLE III Competence The Parties commit themselves to carry out the modalities of cooperation, referred to in Article II of the Agreement in accordance with their respective authorities and subject to the political and economic laws and regulations of their respective Governments. ARTICLE IV Annual Action Programs In order to achieve the objectives of the Agreement, the Parties agree to formulate, through prior discussion, Annual Action Programs (AAP), which shall become an integral part of the Agreement once they are formalized. The AAP shall be integrated with specific projects or activities and which must reference each of the following aspects: a) objectives and activities to develop; b) work agenda; c) profile, quantity and duration of the assigned personnel; d) responsibility of each Party; e) assignment of materials, personnel and financial resources; f) evaluation mechanism; and, g) any other necessary information. The enforcement of this Agreement is not conditioned by the Parties' to establishment of PAA in all the modalities of cooperation listed in paragraphs a) to e) of Article Page 2 Sisterhood Agreement - City of San Miguel de Allende and Town of Vail 4/5/2016 II, nor are they obligated to collaborate in those activities where internal prohibitions exist, derived by law, institutional normative, or customs. The legal representative of each Party shall meet annually in person or at least hold one yearly telephone conference in order to evaluate the results derived from the Agreement and to propose new guidelines for the development of projects of mutual interest. The Parties shall produce progress reports of achievements based on the Agreement and shall communicate them to their corresponding Chancelleries, as well as the bilateral departments in charge, as determined by mutual agreement. Both Parties will make their best efforts to formulate the first AAP within one hundred and eighty (180) business days after the signing date of the Agreement. ARTICLE V Additional Collaboration Proposals In addition to AAP referred to in Article IV of the Agreement, each Party may formulate additional collaboration proposals, as they arise during the implementation of activities predetermined through the AAP. ARTICLE VI Coordination and Follow -Up Mechanism In order to establish a mechanism and criteria for the coordination, supervision and evaluation of the activities carried out under the Agreement, as well as to assure the best conditions for its execution, a Working Group, integrated by representatives of both Parties, shall be established, and coordinating each Parties activities the following areas: - On behalf of the City of San Miguel de Allende, of the State of Guanajuato, of the United Mexican States, the Tourism Board of San Miguel de Allende, through the President and counselors of the Tourism Board; - On behalf of the Town of Vail, Eagle County, State of Colorado of United States of America. The Working Group may meet periodically in a location agreed upon by the Parties or at least hold one yearly telephone conference in order to evaluate the activities derived from the application of the Agreement. The Working Group shall have the following functions: a) adopt the necessary decisions in order to carry out the objectives of the present Agreement; b) identify the areas of common interest in order to elaborate and formulate specific cooperation projects; Page 3 Sisterhood Agreement - City of San Miguel de Allende and Town of Vail 4/5/2016 c) orientate, organize and formulate relevant recommendations in order to fulfill the activities of the Agreement; d) receive, review and approve, when applicable, the progress reports in the areas of cooperation within the Agreement; and, e) any other functions that the Parties may agree upon. ARTICLE VII Financing The Parties shall finance the activities referred to in the Agreement with the assigned resources in their respective budgets according to the availability and terms of their legislation. Each Party shall pay the expenses related to its participation, except in the case that alternate financial mechanisms may be used for specific activities, if considered appropriate. ARTICLE VIII Information, Material and Protected Equipment The Parties agree that information, materials and protected equipment deemed classified by national legislation for national security or foreign relations purposes of either Party, shall not be subject to transfer within the Agreement. When undertaking activities pursuant to this Agreement, any information, material and equipment which require or could require protection and classification is identified, the Parties shall inform the adequate authorities and establish in writing, the corresponding protective measures. The transference of information, material and equipment, which is not protected or classified, but which exportation is regulated by one of the Parties, shall be done according to the applicable national legislation and should be identified, along with its intended use or subsequent transference. If any of the Parties consider it necessary, measures shall be taken to prevent the non -authorized transference or re -transference of such property. ARTICLE IX International Instruments The cooperation referred to in the Agreement shall not affect the rights and duties which the Parties previously acquired under other international treaties and instruments. ARTICLE X Intellectual Property If as a result of actions carried out in accordance with this Agreement, products of commercial value and/or rights of intellectual property are generated, these shall be governed Page 4 Sisterhood Agreement - City of San Miguel de Allende and Town of Vail 4/5/2016 by the applicable national legislation, as well as the international conventions, which are binding for the United Mexican States and the United States of America. ARTICLE XI Designated Personnel The personnel assigned by each Party for the execution of cooperation activities derived from the Agreement, shall continue under the direction and dependence of the institution to which he/she pertains, and shall not create any labor relation with the other Party, which in no case shall be considered as a substitute employer. Each Party shall carry out the corresponding necessary procedures under its respective authorities in order to facilitate the entry and departure of its respective participants who are officially involved in the projects derived from the Agreement. Such participants shall be subject to the immigration, tax, customs, sanitary and national security laws of the receiving country and may not partake in any activity other than those pertaining to their functions, without the previous authorization of the competent authorities in this field. The Parties shall encourage that the personnel involved in such activities have medical, liability and life insurance, so that, if damage results from such activities derived from the Agreement, repair or restitution shall be covered by the corresponding insurance company. ARTICLE XII Participation of Other Institutions and Individuals The Parties may include Non -Governmental Organizations or individuals from the civil society in AAP. ARTICLE XIII Disputes Any difference or divergence derived from the interpretation or application of the Agreement will give rise to the early termination of the Agreement, by means of a written notification of early termination sent by one Party to the other Party. ARTICLE XIV Final Provisions The Agreement shall enter into effect upon the date of its signature and shall remain in effect for a period of one (1) year from the date of its signature. It may be renewed for an additional one (1) year period, by acceptance by both Parties through prior written agreement. The Agreement may be modified by mutual consent of the Parties, by formalizing it through written and signed communications and specifying the date of its entry into force. Page 5 Sisterhood Agreement - City of San Miguel de Allende and Town of Vail 4/5/2016 The early termination of the Agreement shall not affect the completion of ongoing APP, formalized while it was in force. Governmental Immunity. The Town and its officers, attorneys and employees are relying on, and do not waive or intend to waive by any provision of this Agreement, the monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as amended, or otherwise available to the Town and its officers, attorneys or employees. Subject to Annual Appropriation. Consistent with Article X, § 20 of the Colorado Constitution, any financial obligation of the Town not performed during the current fiscal year are subject to annual appropriation, and thus any obligations of the Town hereunder shall extend only to monies currently appropriated and shall not constitute a mandatory charge, requirement or liability beyond the current fiscal year. Signed in the Town of on the +, of 1 2015, in two original and official copies in the Spanish and English languages,both texts being faithful translations. FOR THE CITY OF SAN MIGUEL ALLENDE, OF THE STATE OF GUANA O OF THE UMTEO XICAN T Mauricio/Treio Pu Ricardo Garrido Sanchez President of the Tourism Board FOR THE TOWN OF VAIL, OF THE STATE OF COLORADO OF THE UNIDE TATES OF AMERICA Andy aty._.._...._. Mayor HONORARY WITNESSES Page 6 Sisterhood Agreement - City of San Miguel de Allende and Town of Vail 4/5/2016 ACUERDO DE HERMANAMIENTO ENTRE LA CIUDAD DE SAN MIGUEL DE ALLENDE, DEL ESTADO DE GUANAJUATO DE LOS ESTADOS UNIDOS MEXICANOS Y LA CIUDAD DE VAIL, DEL ESTADO DE COLORADO DE LOS ESTADOS UNIDOS DE AMERICA La Ciudad de San Miguel de Allende, del Estado de Guanajuato de los Estados Unidos Mexicanos y la Ciudad de Vail, del Estado de Colorado de los Estados Unidos de Am6rica, en adelante denominados "las Partes"; CONSIDERANDO el inter6s en profundizar los lazos de amistad y cooperaci6n que unen a ambas Partes; RECONOCIENDO que las ciudades tienen la intenci6n de desarrollar actividades de colaboraci6n, acorde con las legislaciones de los Estados Unidos Mexicanos y los Estados Unidos de Am6rica, con especial atenci6n a las areas relacionadas al intercambio de negocios, comercio y cultura; MANIFESTANDO su decisi6n de profundizar sus relaciones de colaboraci6n a trav6s de un marco juridico adecuado; CONVENCIDAS de la importancia de establecer mecanismos que contribuyan al desarrollo y fortalecimiento del marco de cooperaci6n bilateral, asi como de la necesidad de ejecutar proyectos y acciones que tengan efectiva incidencia en el avance econ6mico y social de las Partes; Han acordado to siguiente: ARTICULO I Objetivo EI presente Acuerdo tiene como objetivo formalizar el hermanamiento entre la Ciudad de San Miguel de Allende, del Estado de Guanajuato de los Estados Unidos Mexicanos y la Ciudad de Vail, del Estado de Colorado de los Estados Unidos de Am6rica, para fomentar la cooperaci6n bilateral, para intensificar los esfuerzos comunes y para promover el intercambio de experiencias y la ejecuci6n de actividades en comun, que contribuyan con el desarrollo de ambas ciudades. ARTICULO II Areas y Modalidades de Cooperaci6n Para alcanzar el objetivo del presente Acuerdo, las Partes se comprometen a explorar y desarrollar acciones de cooperaci6n especialmente dirigidas, pero no limitadas a las siguientes areas: a) Educaci6n: Promover entre las direcciones escolares el intercambio de programas y sistemas educativos. Fomentar el desarrollo de intercambios estudiantiles entre las ciudades. 4/5/2016 b) Intercambio Cultural: Promover intercambios culturales, artisticos y deportivos para fomentar el entendimiento mutuo de los atributos culturales, tradiciones y patrimonio. Explorar y promover el intercambio de muestras culturales con museos locales. Explorar y promover el intercambio de exhibiciones con galerias de arte locales. Explorar y promover el intercambio de tours musicales y otras representaciones artisticas con los centros de arte locales. c) Promoci6n Turistica: Cada Parte promovera la ciudad hermana a traves de su oficina de informaci6n sobre la ciudad o su oficina local de turismo con el objetivo de incrementar los viajes de placer y de negocios hacia Esta. d) Desarrollo Gubernamental: Cada Parte promovera la participaci6n de funcionarios locales en talleres de capacitaci6n, especialmente en areas de la administraci6n y politicas publicas que se Ileven a cabo en la ciudad hermana. e) Cooperaci6n Ambiental: Ambas Partes compartiran las mejores practicas para promover el desarrollo sustentable, promover politicas y practicas de prevenci6n de la contaminaci6n y fomentar la educaci6n a investigaci6n ambiental. f) Cualquier otra area de cooperaci6n que las Partes acuerden. ARTICULO III Competencia Las Partes se comprometen a Ilevar a cabo las modalidades de cooperaci6n a que se refiere el Articulo II del presente Acuerdo, con absoluto respeto a sus respectivas competencias y sujeto a las normativas y directivas politico-econ6micas de su respectivo Gobierno. ARTICULO IV Programas Operativos Anuales Para la consecuci6n de los objetivos del presente Acuerdo, las Partes convienen en formular, previa consulta, Programas Operativos Anuales (POA's), los que una vez formalizados formaran parte integrante del presente Acuerdo Los POA's se integraran con los proyectos o actividades especificos, debiendo precisar para cada uno los aspectos siguientes: a) objetivos y actividades a desarrollar; b) calendario de trabajo; c) perfil, numero y estadia del personal asignado; d) responsabilidad de cada Parte; e) asignaci6n de recursos humanos, materiales y financieros; Page 2 Sisterhood Agreement City of San Miguel de Allende and Town of Vail 4/5/2016 f) mecanismo de evaluaci6n; y g) cualquier otra informacio'n que se considere necesaria. La operaci6n de este Acuerdo no estara condicionada a que las Partes firmantes establezcan proyectos en todas las modalidades de cooperaci6n, listadas en los incisos a) al e) del articulo II, ni estaran obligadas a colaborar en aquellas actividades respecto de las cuales exista prohibici6n interna o bien derivada de una ley, normativa institucional o costumbre. Los representantes legales de cada Parte deberan reunirse presencialmente o mantener conferencias telef6nicas de manera anual a fin de evaluar los resultados derivados de la aplicaci6n del presente Acuerdo y proponer nuevas directrices para el desarrollo de proyectos de interes mutuo. Las Partes realizaran reportes del progreso y de logros basados en el presente Acuerdo y comunicaran sobre ello a sus respectivas Cancillerias, asi como a los departamentos bilaterales encargados, determinados por mutuo acuerdo. Ambas Partes acuerdan formular el primer POA dentro de los ciento ochenta (180) dias posteriores a la firma del presente Acuerdo. ARTICULO V Propuestas Adicionales de Colaboraci6n No obstante la formulaci6n del POA a que se refiere el Articulo IV del presente Acuerdo, cada Parte podra formular propuestas de colaboraci6n adicionales que surjan en el transcurso de la instrumentaci6n de las actividades predeterminadas en los POA's ARTICULO VI Mecanismo de Supervisi6n y Coordinaci6n Para el establecimiento de un mecanismo y criterios para la coordinaci6n, supervisi6n y evaluaci6n de las actividades de cooperaci6n realizadas al amparo del presente Acuerdo, asi como para asegurar las condiciones mas favorables para su ejecuci6n, se establecera un Grupo de Trabajo integrado por representantes de ambas Partes, fungiendo como areas ejecutoras las siguientes: - Por parte de la Ciudad de San Miguel de Allende, del Estado de Guanajuato de los Estados Unidos Mexicanos, el Consejo Turistico de San Miguel de Allende, a traves del Presidente y Consejeros de este Consejo. - Por parte de la Ciudad de Vail, del Estado de Colorado de los Estados Unidos de America. EI Grupo de Trabajo se reunira con la periodicidad y en el lugar que acuerden las Partes o al menos una vez al aho se realizaran conferencias telef6nicas a fin de evaluar los Page 3 Sisterhood Agreement City of San Miguel de Allende and Town of Vail 4/5/2016 aspectos derivados de la aplicaci6n del presente Acuerdo y tendra a su cargo las funciones siguientes: a) adoptar las decisiones necesarias, a fin de cumplir con los objetivos del presente Acuerdo; b) identificar las areas de interes comun para elaborar y formular los proyectos especificos de cooperaci6n; c) orientar, organizar y formular las recomendaciones pertinentes para la ejecuci6n de las actividades del presente Acuerdo; d) recibir, revisar y aprobar, en su caso, los informes sobre avances de las areas de cooperaci6n del presente Acuerdo; y e) cualquier otra funci6n que las Partes convengan. ARTICULO VII Financiamiento Las Partes financiaran las actividades a que se refiere el presente Acuerdo con los recursos asignados en sus respectivos presupuestos, de conformidad con la disponibilidad de los mismos y to dispuesto por su legislaci6n. Cada Parte sufragara los gastos relacionados con su participaci6n, excepto en el caso de que puedan utilizarse mecanismos de financiamiento alternos para actividades especificas, segun se considers apropiado. ARTICULO VIII Informaci6n, Material y Equipo Protegido Las Partes acuerdan que la informaci6n, material y equipo protegido, clasificado por la legislaci6n nacional para prop6sitos de seguridad o para prop6sitos de relaciones exteriores de cada Parte, no estara sujeto a transferencia en el marco del presente Acuerdo. Cuando al realizar las actividades derivadas de este Acuerdo, se identifique que alguna informaci6n, material o equipo requiera o pueda requerir protecci6n y clasificaci6n, las Partes deberan informar a las autoridades correspond ientes y establecer por escrito las medidas correspond ientes. La transferencia de informaci6n, material y equipo, que no este protegido o clasificado, pero cuya exportaci6n sea regulada por una de las Partes, debera realizarse acorde con la legislaci6n nacional aplicable y debera identificarse junto con su use o transferencia posterior. Si alguna de las Partes to considera necesario, se deberan tomar las medidas de prevenci6n de la transferencia o re-transferencia no autorizada de dicha propiedad. ARTICULO IX Instrumentos Internacionales Page 4 Sisterhood Agreement City of San Miguel de Allende and Town of Vail 4/5/2016 La cooperaci6n a que se refiere el presente Acuerdo no afectara los derechos y las obligaciones que las Partes hayan adquirido en virtud de otros instrumentos internacionales. ARTICULO X Propiedad Intelectual Si como resultado de las acciones de cooperaci6n desarrolladas de conformidad con el presente Acuerdo se generan productos de valor comercial y/o derechos de propiedad intelectual, estos se regiran por la legislaci6n nacional aplicable en la materia, asf como por las convenciones internacionales que sean vinculantes para los Estados Unidos Mexicanos y los Estados Unidos de America. ARTICULO XI Personal Designado EI personal comisionado por cada una de las Partes para la ejecuci6n de las actividades de cooperaci6n al amparo del presente Acuerdo continuara bajo la direcci6n y dependencia de la instituci6n a la que pertenezca, por to que no se crearan relaciones de caracter laboral con la otra Parte, a la que en ningOn caso se le considerara como patr6n sustituto. Las Partes realizaran las gestiones necesarias ante las autoridades competentes a fin de que se otorguen todas las facilidades necesarias para la entrada y salida de los participantes que en forma oficial intervengan en los proyectos que se deriven del presente Acuerdo. Estos participantes se someteran a las disposiciones migratorias, fiscales, aduaneras, sanitarias y de seguridad nacional vigentes en el pais receptor y no podran dedicarse a ninguna actividad ajena a sus funciones sin la previa autorizaci6n de las autoridades competentes en la materia. Las Partes promoveran que su personal participante en las acciones de cooperaci6n cuente con seguro medico, de danos personales y de vida, a efecto de que un siniestro resultante del desarrollo de las actividades de cooperaci6n del presente Acuerdo, que amerite reparaci6n del dano o indemnizaci6n, esta sea cubierta por la instituci6n de seguros correspond iente. ARTICULO XII Participaci6n de Otras Instituciones a Individuos Las Partes pueden inclufr a Organizaciones No Gubernamentales o Individuos de la Sociedad Civil para participar en el POA. ARTICULO XIII Soluci6n de Controversias Cualquier diferencia o divergencia derivado de la interpretaci6n o aplicaci6n del presente Instrumento podra Ilevar a la terminaci6n del Acuerdo antes de la fecha acordada, siempre y cuando se realice por escrito una notificaci6n de pronto termino por la otra Parte. Page 5 Sisterhood Agreement City of San Miguel de Allende and Town of Vail 4/5/2016 ARTICULO XIV Disposiciones Finales EI presente Acuerdo entrari en vigor a partir de la fecha de su firma y continuar6 vigente por un periodo de un (1) ano a partir de su firma y podra ser renovado por un periodo sucesivo de un (1) ano previa aceptaci6n de ambas Partes a traves de un acuerdo escrito. EI presente Acuerdo podra ser modificado por mutuo consentimiento de las Partes, formalizado a trav6s de comunicaciones escritas y firmadas, en las que se especifique la fecha de su entrada en vigor. La terminaci6n anticipada del presente Acuerdo no afectarA la conclusi6n de las actividades de cooperaci6n que hubieren sido formalizadas durante su vigencia. Inmunidad Gubernamental. La ciudad y sus funcionarios, abogados y empleados estan confiando en, y no renuncian o tienen la intenci6n de renunciar a cualquier disposici6n de este Acuerdo, las limitaciones monetarias o cualquier otro de los derechos, inmunidades y protecciones que provee la Ley de inmunidad gubernamental de Colorado, CRS § 24-10-101, et seq., segOn la enmienda, o de otra manera a disposici6n de la cuidad y sus funcionarios, abogados o empleados. A reserva de Apropiaci6n Anual. De conformidad con el articulo X, § 20 de la Constituci6n de Colorado, cualquier obligaci6n financiera de la ciudad que no sea realizada durante el ano fiscal en curso sera objeto de apropiaci6n anual, y por to tanto las obligaciones de la Ciudad solo se extender6n a los fondos actualmente asignados y no constituir6 un cargo obligatorio, requisito o responsabilidad mas ally del ano fiscal actual. t. �u1y Firmado en la Ciudad de San Miguel de Allende, Guanajuato el de n"ayQ de 2015 2644, en dos ejemplares originales en los idiomas espanol a ingles, siendo ambos textos igualmente autenticos. POR LA CIUDAD DE SAN MIGUEL DE ALLENDE, DEL ESTADO DE GUANAJUATO DE LOS ESTADOS UN OS MEXICANOS daUfl—cio Trejo Purbcc Presidente Municipal TESTIGOS DE HONOR POR LA CIUDAD DE WEST PALM BEACH, DEL ESTADO DE FLORIDA DE LOS ESTADOS UNIDOS DE AMERICA Page 6 Sisterhood Agreement City of San Miguel de Allende and Town of Vail 4/5/2016 yr� z_ S 771 Vt All — [ _ €fi" _ e �� [. '_� Ji��F. �i I r y i x Kelli McDonala Economic Development Manager Office of Economic Development Molly Eppard Art in Public Places Coordinator Public Works Town of Vail I Council Meeting 1 4/5/16 4/5/2016 Exchange in SMDA - May 2015 Town of Vail I Council Meeting 1 4/5/16 4/5/2016 � � Y�T �+ '` � . � i �� � i� _ ti �_ _ _ ... _ _ �_� Exchange in Vail — February 2016 Town of Vail I Council Meeting 1 4/5/16 4/5/2016 r4 1. �I«�III�II � j� i• sem. Alt. Ak .1_ �. • 5ti '# THANK YOU * I' 4000; -A. "San M gkl deAllende �GVEL DEq` • \OGNIO MV o CGNAJ%l UNIDOSO H.AYUNTAMINTOPODEMOS Ciudades Mexicarias 2015-201 PATPATRIMONIO MUNDIAL /r9GF R��O\ 4/5/2016 L SE UBICA EN GUANAJUATO, EL 60 ESTADO MAS VISITADO DE MEXICO -... � � •`ten e ALGUNOS SITIOS DE INTERES Atotonilco Corrector de Aguas Termales La Casona EI Charco del Ingenio Canada de la Virgen Campos de Golf Vinedos Instituto Allende Bellas Artes Parque de Aventura La Estaci6n La Aurora ff LOCALIZACION ff EN LA REPUBLICA MEXICANA aau.a. 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Y -- Irmiau�s 5anliago ,anmu�r L. l del Rio H..hw 'poincl- .. _� . de n �, 1 Miaryryhu.le _ _ SiIrP�:hree 0.mealcn IY IuSrretprl l� de 8anf.l M pWran[Lry V Awkc a Ffpunte -• - Acemhara a'—errede .y 'M�.� IwZ _ .—.r'M&.v.fio� iemsxekrrgo �; tnrp�ee TOO 4/5/2016 Llegada de Turistas Porcentaje de Ocupacian �24 4133,157 3� 824 �26 47 2911 38,749 344 43 45 48 zs,sss43 42 42 21,z 8 ,021 28,773 28,7560 22.'l 94 28.889 30 39 3'f 29 Ene Feb Mar Abr May Jun Jul -2014 2015 Turistas Noche 46 ,365 50 718 55,261 48,420 61,943 41,098 ' 1,265 5 1 53,377 36,756 41,274 42,758 33,690 Ene Feb Mar Abr May Jun Jul 2014 --2015 Estadia 1.73 1 72 1.72 1.81 1.5� 1.52 1.85 1.52 1.48 1.53 1'T9 1.61 1,43 1.60 =rye Feb Mar Abr May Jun Jul Ene Feb Mar Abr May Jun Jul —20'14-2015 —2014 s--2015 ate- Sectui to. Direction de inform[Kp6n y An6Itsts. Coordmaci6o de Estadisbca a Infom-k3a6n. Sectur- Datatur 4/5/2016 Llegada de turistas Sernaq� �r]ta �, Vaceciones de Verano Vacedones oece<nnrir�s T 31.275 32 3 29 73 29,631 27,719 28,690 3 98 24,02 .3 28,7 56 26,907 254 739 2 22,194 24, 28 23.104 6,954 21.278 25463 , 25,985 26 19,91 24,203 22,682 21'"s18,33 ,413 17,834 18,287 2U•85S 18,581 18, 08 —2012 —2013 --2014 Ene Feb Mar Abr May Jun Jul Ago Sep Oct Nov Dic Portentaje de Ocupad6n 47 _ 39 319 —2012 —2013 —2014 Feb Mar Abr May Jun Jul Ago Sep Oct Nov Dic -uanaivato. Dyretdun de Informari6n v Analysis_ Coordination de Estadistka a Infdrmatidn. Datma. 4/5/2016 OFERTA HOTELERA 2,098 HABITACIONES 120 HOTELES l ff GASTRONOMIA `Ap 95 RESTAURANTES DE COCINA DE AUTOR, FUSION, INTERNACIONAL Y TRADICIONAL. SPAS 46 SPAS CON TRATAMIENTOS EXCLUSIVOS f- CAMPOS DE GOLF Golf A ►'i do POLO -I& CAMPOS DE POLO 4d6� 1w";o ILKMAI wt D X 40 416 P 0* 4/5/2016 VINEDOS A N 4 VINEDOS CON UNA IMPORTANTE PRODUCCION i RECINTOS 2 CENTROS DE CONVENCIONES, 2 TEATROS Y MAS DE 20 RECINTOS. i_ ILw olwmm� 2 CENTROS DE CONVENCIONES, 2 TEATROS Y MAS DE 20 RECINTOS. i_ MUSEOS 4 MUSEOS: LAS MASCARAS, LA ESQUINA, CASA DE ALLENDE Y LA KATRI NA. 9 R�• r VL ■ A6 4 • 4w 40 a ARTE Y CULTURA i m ' 9 - 119 GALERIAS CON OBRA INTERNACIONAL Oil ■ 'Y°',1` i r - 'fes' - pr VIM , Mr irirrr.r�� r t f ip TRADICIONES ❖ ESTRELLAS ` ❖ LA ALBORADA ❖ DIA DE MUERTOS ❖ ANO NUEVO ❖ DIA DE IGNACIO ALLENDE ❖ SENOR DE LA COLUMNA ❖ FESTIVAL DE LOCOS ❖ FIESTAS PATRIAS r "i I 'FESTIVAL INTERNACIONAL OF MbSICA DE CAMARA l Di ALLENOE 1 FESTIYALINTERNAC[ONAL DE JPa2:,.1lLUES SAN M16UEL DE ALLENOE GTO. I �,rrnu a i1.SIC� A yy�-y r C.� ! I l� i. a DILA-%UNAKl 09 Alll\1PR. kf �` a 4/5/2016 r i Vi •% R � J, Corderots- 04111 L, 9 1 AL MCFMIVAL IGA5TRON6MICO AS MIGU EL DE ALLENDE vV AV ERE 5 boreso MIr:.TTr-L H n R" A 5 I 4/5/2016 FESTIVALES CULTURALES A uEL SAN MIGUEL Writers' Conference Q, & Literary Festival FRM SAH I'tIM 20K iff FESTNn�- NTFa4-e]gNNL Q C2* Gl.WP1AJLi NTERNATIONAi F{LAA FESTI VAi �o I � Festival de Escritores IL L loteratura I 1 NDIMIAS ar D"q MAS DE 600 BODAS AL ANO F i w,Aft 'j, r h DESTINO COLONIAL PARA BOD � F - ' pp- .I it r r m SAN MIGUEL DE ALLENDE EN NUMEROS Ciudad Multicultural www.sanmigueldeallende.gob.mx 4/5/2016 V EL Df9� -1 F ��T 1 CU4HRjOP4 N.-NUMIENTO PODEMOS 2015-2018 Tnwx OF vn' ii1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 5, 2016 ITEM/TOPIC: Information Update: 1) January 2016 Business Review 2) February 2016 Sales Tax 3) March 2016 Revenue Highlights ATTACHMENTS: January 2016 Business Review February 2016 Sales Tax Memorandum March 2016 Revenue Highlights 4/5/2016 TOWN OF 0 VAIL � 75 South Frontage Road West Finance Department Vail, Colorado 81657 970.479.2100 vailgov.com 970.479.2248 fax Vail Business Review January 2016 March 26, 2016 The January Vail Business Review breaks down the four percent sales tax collected for January. Overall January sales tax decreased .8% with Retail decreasing 2.2%, Lodging decreased 1.1 %, Food and Beverage increased 2.3 and Utilities/Other (which is mainly utilities but also includes taxable services and rentals) decreased 3.4%. Excluding the Out of Town category, sales tax for the month of January was down .6%. Electronic filing and payment of Vail sales tax is now an option. Please visit www.vailgov.com/epaY Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Kathleen Halloran at (970) 479-2116. Sincerely, LA Sally Lorton Sales Tax Administrator 4/5/2016 January kr TOWN OF VAIL BUSINESS REVIEW TOWN OF VAIL Sales Tax Newsletter January 2016 Sales Tax 3/26/2016 4:37:36 PM emGovPower Page 1 of 2 4/5/2016 January January January 2015 2016 % Collections Collections Change VAIL VILLAGE Retail 536,085 519,196 -3.15% Lodging 738,459 741,864 0.46% F & B 579,162 586,372 1.24% Other 21,840 20,453 -6.35% Total 1,875,546 1,867,884 -0.41 % LIONSHEAD Retail 243,076 236,066 -2.88% Lodging 486,863 499,091 2.51 % F & B 140,548 146,556 4.27% Other 6,586 5,170 -21.50% Total 877,072 886,883 1.12% CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 214,899 219,567 2.17% Lodging 255,501 224,333 -12.20% F & B 94,670 99,998 5.63% Other 7,910 6,836 -13.58% Total 572,980 550,735 -3.88% OUT OF TOWN Retail 91,539 87,203 -4.74% Lodging 75,227 73,658 -2.09% F & B 2,762 2,863 3.66% Utilities & Other 201,901 197,628 -2.12% Total 371,429 361,352 -2.71 % 3/26/2016 4:37:36 PM emGovPower Page 1 of 2 4/5/2016 January TOWN OF VAIL BUSINESS REVIEW TOWN OF HAIL Sales Tax Newsletter January 2016 Sales Tax TOTAL Total 3,697,028 3,666,854 -0.82% RETAIL SUMMARY January January January 2015 2016 % Collections Collections Change Retail 1,085,600 1,062,032 -2.17% Lodging And Property Mgmt 1,556,050 1,538,946 -1.10% Food and Beverage 817,141 835,789 2.28% Other 238,237 230,086 -3.42% Total 3,697,028 3,666,854 -0.82% RETAIL SUMMARY 3/26/2016 4:37:36 PM emGovPower Page 2 of 2 4/5/2016 January January January 2015 2016 % Collections Collections Change RETAIL -FOOD 155,371 157,409 1.31 % RETAIL -LIQUOR 61,248 62,941 2.76% RETAIL -APPAREL 201,215 179,468 -10.81 % RETAIL -SPORT 504,767 512,111 1.45% RETAIL -JEWELRY 21,979 18,456 -16.03% RETAIL -GIFT 6,398 5,662 -11.50% RETAIL -GALLERY 7,074 4,071 -42.45% RETAIL -OTHER 127,485 121,912 -4.37% RETAIL -HOME OCCUPATION 62 0 -100.00% Total 1,085,600 1,062,032 -2.17% 3/26/2016 4:37:36 PM emGovPower Page 2 of 2 4/5/2016 MEMORANDUM March 26, 2016 To: Vail Town Council Stan Zemler Kathleen Halloran From: Sally Lorton Re: February Sales Tax Vail will collect an estimated $70,000 in additional February sales tax to bring collections to $3,724,620. February would be up 3.6% or $130,673 from February 2015 and down .1 % or $2,514 from budget. Year to date would be up 2.1 % or $153,717 from 2015 and down .1 % or $5,100 from budget. 4/5/2016 Month 2005 2006 2007 2008 2009 2010 Town of Vail Sales Tax Worksheet 3/26/2016 2011 2012 2013 2014 2015 Budget % Change % Change 2016 Budget from from Collections Variance 2015 Budget January 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,696,798 3,722,428 3,666,842 (55,586) -0.81% -1.49% February 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,477,419 3,593,947 3,727,134 3,654,620 (72,514) 1.69% -1.95% Total 4,705,344 5,125,115 5,501,949 6,048,270 5,208,562 5,141,743 5,598,824 5,850,104 6,412,971 6,960,664 7,290,745 7,449,562 7,321,462 -128,100 0.42% -1.72% March 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,788,185 4,053,961 4,143,010 April 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,186 1,280,641 1,370,929 1,341,310 May 458,770 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 584,454 632,924 June 834,913 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,242,400 1,232,687 July 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,829,102 1,937,989 1,954,345 August 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,674,813 1,702,579 1,760,820 September 795,807 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,240,277 1,184,930 October 566,173 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 835,649 843,227 November 713,117 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 997,100 1,046,566 December 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,818,096 3,885,849 3,998,619 Total 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 25,141,932 25,588,000 4/5/2016 TOWN OF VAIL REVENUE HIGHLIGHTS April 5, 2016 Sales Tax Upon receipt of all sales tax returns, February collections are estimated to be $3,724,620 up 3.6% from last year and down 0.1 % compared to budget. Year to date collections of $7,449,562 are up 2.1% from prior year and down .1% from budget. Inflation as measured by the consumer price index was up 1% for January. The annual budget totals $25.6 million. Real Estate Transfer Tax (RETT) RETT collections through February 28 total $1,090,360 up 7.6% from this time last year. The annual 2016 RETT budget currently totals $6.5 million. Construction Use Tax Use Tax collections through March 25 total $438,620 compared to $155,983 from this time last year. The annual budget totals $1,545,000. Parking Revenue Season to date: Pass sales from November through March total $1,024,467, up 27% from prior winter season. Daily sales from the parking structures from November through March total approximately $3.8 million, up 8.5% from the prior winter season November through March. 4/5/2016 TOWN OF KIl1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 5, 2016 ITEM/TOPIC: Matters from Mayor, Council and Committee Reports 4/5/2016 KK TOWN OF YAIl1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 5, 2016 ITEM/TOPIC: Executive Session, pursuant to: C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Welcome Centers' Contract, Vail Commons Agreement and Red Lion Declaration Language PRESENTER(S): Matt Mire, Town Attorney 4/5/2016 KK TOWN OF YAIl1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 5, 2016 ITEM/TOPIC: Adjournment (4:45 p.m.) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, APRIL 19, 2016 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Proposed / Future Agenda Items Investment Update - 4/19 Transportation Legislation - 4/19 Drones Legislation - 4/19 Tour of Vail Golf and Nordic Clubhouse Remodel Project - April Policy related to "Body Worn Cameras" - 5/3 Review Parking Infraction Penalties - 5/3 US Open Burton Recap - 5/3 Meeting with VLMD to review 2016 Marketing Plan and Creative - May Community Survey Results - June Comcast Update - TBD Review "Fee In Lieu" amounts related to Employee Housing Exchange Program - TBD Follow up with Draft Agreement for Vail Commons Association Request - TBD Review Matrix on Multi -Use Facilities - TBD Vail Municipal Building Remodel Update - TBD Cleanup Title 12, zoning amendments- TBD Vail Trails Update - TBD Environmental Strategic Plan Update - TBD Eagle County School District Meeting w/ Board - TBD Ford Park Leases - TBD Peer City Visit to Aspen - TBD Open Lands Strategic Plan - TBD Pedestrian Crossings at Roundabouts & Bus Shelters Discussion - TBD VRD Agreement for Skate Park - TBD 4/5/2016