HomeMy WebLinkAbout2016-05-17 Agenda and Supporting Documentation Town Council Afternoon Regular MeetingVAIL TOWN COUNCIL REGULAR MEETING
Afternoon Agenda TOWN Of VAIL'
Town Council Chambers
75 South Frontage Road W., Vail, CO 81657
1:30 PM, May 17, 2016
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1. Site Visits
1.1. Site Visit to Karja LLC Residence, 265 Forest Road. 20 min.
Van will depart Vail Municipal Building at 1:30 p.m. and return around 2:10
p. M.
Presenter(s): Matt Panfil, Planner
1.2. Site Visit - Vista Bahn Building, 298 Hanson Ranch Road 20 min.
Presenter(s): Jonathan Spence, Planner
2. DRB / PEC Update
2.1. DRB/PEC Update 5 min.
Presenter(s): Chris Neubecker, Planning Manager
3. Presentations / Discussion
3.1. Meet with Vail Local Housing Authority to discuss EHU Fee in Lieu as a 45 min.
Methodology for mitigation of Employee Housing requirements
Presenter(s): Alan J Na=aro, Housing Manager and Steve Lindstrom, Chair
Vail Local Housing Authority.
Action Requested of Council: Provide feedback and direction on how to
proceed.
Background: At the April 5, 2016 Vail Town Council Meeting, the Town
Council requested a follow-up joint work session with the Vail Local Housing
Authority to discuss the Town of Vail's fee in lieu as mitigation of employee
housing impacts.
3.2. Electric Assisted Bicycles on Town of Vail Multi -Use Recreation Trails 20 min.
Presenter(s): Gregg Barrie, Project Manager
Action Requested of Council:
The town staff requests that the Vail Town Council consider the following
questions and provide direction to staff:
Should the Town of Vail allow Electric Assisted Bicycles on paved,
multi -use recreation trails?
And, if so, what criteria should be considered as part of an
May 17, 2016 - Page 1 of 60
ordinance.
Should the town staff prepare an ordinance allowing Electric Assisted
Bicycles?
Background: Electric Assisted Bicycles (EABs) are gaining in popularity
around the country. In Vail, several businesses are renting EABs for
recreational purposes. State law does not allow EABs on multi -use
recreation trails, but that is subject to local ordinance. The discussion will
focus on the types of EABs and the advantages and
disadvantages associated with allow EABs on the town's recreation trails.
3.3. Update of the Community Wide Recycling Program: diversion rates, 20 min
participation, progress and next steps.
Presenter(s): Kristen Bertuglia
Action Requested of Council: No action is requested at this time.
Background:
In support of the Vail Town Council's value of environmental stewardship and
effort to grow a balanced community, the 2009 Environmental Sustainability
Strategic Plan established Goal #1, Solid Waste Stream Reduction and
Recycling, holds the town to reducing the amount of Town of Vail
landfill contributions by 10% within 5 years and 25% within 10 years
(2019). In 2010 baseline studies, diversion rates were as follows:
• Town of Vail: 9% (residential) and 19% (commercial)
• Eagle County: 18%
• National Average: 34.5%
In 2014 the Vail Town Council approved Ordinance No. 6, Series of 2014
establishing a new chapter to Title 5 of the Vail Town Code requiring
recycling in all sectors of the community. Since then, participation and
diversion rates have increased between 10% and 18%, neighborhood
dependent.
Staff Recommendation: There is no staff recommendation at this time.
4. Interviews for Boards and Commissions
4.1. Vail Local (Liquor) Licensing Authority Interviews (VILLA) 10 min.
Presenter(s): Patty McKenny, Town Clerk
Action Requested of Council: Interview two applicants.
Background: There are five members who serve on the Vail Local Licensing
Authority as appointed by the Vail Town Council. There are two members'
terms which expire June 2016 so new appointments must be made. The
Authority considers and approves new liquor licenses, renewals and
transfers of liquor licenses as well as special event liquor permits.
5. Information Update
5.1. CSE 05042016 DRAFT Meeting Minutes
5.2. VEAC 05102016 Meeting Minutes
5.3. Town of Vail 50th Celebration 051016 Meeting Minutes
6. Matters from Mayor, Council and Committee Reports
5 min.
May 17, 2016 - Page 2 of 60
7. Executive Session
7.1. 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, 15 min.
lease, transfer, or sale of property interests; to receive legal advice on
specific legal questions; and to determine positions, develop a strategy and
instruct negotiators, Regarding potential KAABOO music concerts at Ford
Park
Presenter(s): Matt Mire, Town Attorney
8. Recess
8.1. Recess estimated at 4:15 p.m.
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by Public Access Television Channel 5 and
available for public viewing as the meeting is happening. The meeting videos are also posted to Channel 5 website
the week following meeting day, www.publicaccess5.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48
hour notification. Please call 970-479-2356, Telecommunication device for the deaf (TDD) for information.
May 17, 2016 - Page 3 of 60
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC:
Site Visit to Karja LLC Residence, 265 Forest Road.
Van will depart Vail Municipal Building at 1:30 p.m. and return around 2:10 p.m.
PRESENTER(S): Matt Panfil, Planner
TOWN Of VAJL'
May 17, 2016 - Page 4 of 60
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Site Visit -Vista Bahn Building, 298 Hanson Ranch Road
PRESENTER(S): Jonathan Spence, Planner
TOWN OF VAIP
May 17, 2016 - Page 5 of 60
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: DRB/PEC Update
PRESENTER(S): Chris Neubecker, Planning Manager
ATTACHMENTS:
Description
May 4, 2016 DRB Meeting Results
May 9, 2016 PEC Meeting Results
TOWN OF VAIP
May 17, 2016 - Page 6 of 60
0
TOWN OF VAIL' DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
May 4, 2016
Council Chambers
75 South Frontage Road West - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Bill Pierce Andy Forstl
Rollie Kjesbo
Doug Cahill
Peter Cope
PROJECT ORIENTATION
SITE VISITS
1. Remmert Residence — 5147 Gore Circle
2. Gasthof Grammshammer — 231 East Gore Creek Drive
3. 1414 Moraine Drive LTD — 1414 Moraine Drive
4. Roach Residence — 1450 Lions Ridge Loop
5. 1740 Sierra Trail LLC — 1740 Sierra Trail
MAIN AGENDA
1:00pm
3:00pm
1. Revisions to Chapter 14, Design Review Standards Paul Cada
Changes to Title 14, Chapter 10 are proposed in conjunction with Building Code and Title 5, Chapter 11
on Mountain Pine Beetle and Wildfire Fuels Reduction
ACTION: N/A
2. Gorla Residence DRB16-0103
Conceptual review of new construction (Duplex)
4822 Meadow Lane/Lot 9, Block 7, Bighorn 5th Addition
Applicant: Vincent Gorla, represented by Bernard Weber
ACTION: N/A
3. 1740 Sierra Trail LLC DRB16-0104
Final review of New Construction (SFR)
1740 Sierra Trail/Lot 22, Vail Village West Filing 1
Applicant: 1740 Sierra Trail LLC, represented by Keith Novick
ACTION: Approve, with condition
MOTION: Kjesbo SECOND: Cahill
CONDITION(S):
VOTE: 4-0-0
Matt
Chris
The site plan approved in 2014 showing additional space for storage of snow from the public
road shall be used for the design and location of the retaining walls in the Sierra Trail right-of-
way.
4. 1414 Moraine Drive LTD DRB16-0105 Jonathan
Final review of New Construction (SFR)
1414 Moraine Drive/Lot 7, Dauphinais-Moseley Subdivision Filing 1
Applicant: 1414 Moraine Drive LTD, represented by Gillette LLC
ACTION: Approve
Page 1
May 17, 2016 - Page 7 of 60
MOTION: Kjesbo SECOND: Cahill VOTE: 4-0-0
5. Gasthof Gramshammer DRB16-0107 Matt
Final review of an addition (Bar Entry)
231 East Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1
Applicant: Gasthof Gramshammer, represented by Gies Architects Inc.
ACTION: Approve, with conditions
MOTION: Kjesbo SECOND: Cahill VOTE: 4-0-0
CONDITION(S):
1. Prior to the issuance of a building permit, the awnings, limited to use through October 31, 2015
by DR13150271, shall be removed.
2. Prior to any final planning or building inspection, the applicant shall paint the wood of the beer
hall area with the canopy roof to match the existing dark wood throughout the rest of the main
structure.
3. The plans shall be revised to demonstrate the overhangs on the proposed shed roof forms
extended a minimum of eighteen inches (18").
4. The northernmost new deck, adjacent to Pepi's sports, shall be altered per the revised
drawings submitted by the applicant at the May 4, 2016 DRB meeting.
6. Roach Residence DRB16-0117 Matt
Final review of an addition (entry)
1450 Lions Ridge Loop/Lot 23, Dauphinais-Moseley Subdivision
Applicant: Justin & Kerry Roach, represented by Current Architects
ACTION: Approve, with condition
MOTION: Kjesbo SECOND: Cope VOTE: 4-0-0
CONDITION(S):
1. The barrel vault entry roof structure shall be tied into the vertical wall.
7. Remmert Residence DRB16-0133 Jonathan
Conceptual review of new construction (SFR)
5147 Gore Circle/Lot 14, Block 3, Bighorn Subdivision 5th Addition
Applicant: Stephen & Sarah Remmert, represented by Greg Cummings
ACTION: N/A
STAFF APPROVALS
Bernardi Residence DRB16-0076
Final review of an exterior alteration (roof)
4916 Juniper Lane Unit B/Lot 3, Block 5, Bighorn 5th Addition
Applicant: Charles Bernardi
Green Residence DRB16-0112
Final review of an exterior alteration (condenser)
1824 Glacier Court Unit B/Lot 20, Block 2, Lions Ridge Filing 3
Applicant: Jason Green, represented by Tom Johnson
Mcllvain Residence DRB16-0113
Final review of an addition
4800 Meadow Drive Unit 10 (Rive rbend)/Unplatted
Page 2
Matt
Brian
Jonathan
May 17, 2016 - Page 8 of 60
Applicant: J Gibson & Marian Mcllvain, represented by Ankerholz Inc.
Vail Golf Course Custom Homes LLC DRB16-0118 Brian
Final review of an exterior alteration (landscaping)
1183 Cabin Circle/Lot 1, Block 1, Vail Valley Filing 1
Applicant: Vail Golf Course Custom Homes LLC, represented by Kathy Aalto
Holm Residence DRB16-0119 Chris
Final review of changes to approved plans (height)
738 Sandy Lane/Lot 5, Vail Potato Patch Filing 2
Applicant: Claes & Amy Holm, represented by Krueger Architects
H28 Vail Ltd. DRB16-0120 Jonathan
Final review of an addition (loft)
1635 Golf Terrace, Unit 28 (Golf Course Townhouses)/Lot 1, Sunburst Filing 3
Applicant: H28 Vail Ltd., represented by Mike Smith Construction
Martin Residence DRB16-0121 Jonathan
Final review of an addition (deck)
5033 Snowshoe Lane Unit 2/Lot 25, Vail Meadows Filing 1
Applicant: Webb Martin
Sandstone 70 DRB16-0122 Jonathan
Final review of an exterior alteration (balcony, walkway)
927 Red Sandstone Road Units 14C, 14D (Sandstone 70)/Unplatted
Applicant: Sandstone 70, represented by Victor Mark Donaldson Architects
Sandstone 70 DRB16-0123 Jonathan
Final review of an exterior alteration (balcony, walkway)
927 Red Sandstone Road Units 3C, 3D (Sandstone 70)/Unplatted
Applicant: Sandstone 70, represented by Victor Mark Donaldson Architects
Sandstone 70 DRB16-0124 Jonathan
Final review of an exterior alteration (balcony, walkway)
927 Red Sandstone Road Units 9C, 9D (Sandstone 70)/Unplatted
Applicant: Sandstone 70, represented by Victor Mark Donaldson Architects
A2Z Holdings DRB16-0125 Matt
Final review of an exterior alteration (deck repairs)
363 Beaver Dam Road/Lot 2, Vail Village Filing 3
Applicant: A2Z Holdings LLC, represented by Shaeffer Hyde Construction
Sunlight North Condominiums DRB16-0126 Brian
Final review of an exterior alteration (paint, stucco, trim, decks)
2475 Garmisch Drive/Lots 5 & 6, Block H, Vail Das Schone Filing 2
Applicant: Sunlight North Condominium Association, represented by Burke Harrington
Slifer Commercial DRB16-0130 Jonathan
Final review of changes to approved plans (extension)
230 Bridge Street/Lot B, Block 5, Vail Village Filing 1
Applicant: Slifer Commercial, represented by Alethea Platter
12 Vail Rd LLC DRB16-0135 Jonathan
Final review of an exterior alteration (stonework)
Page 3
May 17, 2016 - Page 9 of 60
12 Vail Road/Lots N & O, Block 5D, Vail Village Filing 1
Applicant: 12 Vail Rd LLC, represented by L.G. Broderick JR.
Boyer Residence DRB16-0136 Jonathan
Final review of an exterior alteration (windows)
804 Potato Patch Drive/Lot 5, Block 1, Vail Potato Patch Filing 1
Applicant: Jocelyn Boyer, represented by Renewal by Andersen
The applications and information about the proposals are available for public inspection during regular office
hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is
invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail
Community Development Department. Times and order of items are approximate, subject to change, and
cannot be relied upon to determine at what time the Planning and Environmental Commission will consider
an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon
request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD),
for information.
Page 4
May 17, 2016 - Page 10 of 60
PLANNING AND ENVIRONMENTAL COMMISSION
TOWN OF UAJi # May 9, 2016, 1:00 PM
Vail Town Council Chambers
75S. Frontage Road -Vail, Colorado, 81657
Call to Order
Members Present: Brian Gillette, Ludwig Kurz, John Ryan Lockman, John Rediker, and
Brian Stockmar
Absent: Kirk Hansen and Henry Pratt
2. A request for a recommendation to the Vail Town Council on a revision to a major
amendment to Special Development District No. 6, Vail Village Inn, pursuant to
Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for an increase
in gross residential floor area to facilitate additions to existing dwelling units, located at
100 East Meadow Units 501 and 502 (Vail Village Inn Phase 3)/Lot O, Block 5D, Vail
Village Filing 1, and setting forth details in regard thereto. (PEC16-0014) - 45 min.
Action: Approve with Conditions
Motion: Gillette Second: Lockman Vote: 3-1-1 (Rediker
opposed, Kurz abstained)
Conditions:
1. The applicant shall mitigate the employee generation impact created by the
addition of 836 square feet of GRFA in accordance with the provisions of
Chapter 12-24, Inclusionary Zoning, Vail Town Code. The applicant shall make
the required fee in lieu payment to the Town of Vail prior to the issuance of
any building permit.
2. The applicant shall receive and submit in conjunction with the building
permit, all applicable Colorado Department of Transportation approvals for all
impacts to the South Frontage Road East, including construction staging, if
necessary.
3. The applicant shall amend the recorded condominium map to reflect the
increase in floor area and space designation, prior to requesting any final
planning or building inspection.
4. The applicant shall replace the three (3) existing street lights located along
the Frontage Road with Town of Vail street lights per Public Work's
specification. The location of the streetlights is depicted in the Streetlight
Exhibit, included as Attachment C to the May 6, 2014 PEC130046 Town
Council Memo. The number of new fixtures shall be determined by the
Director of Public Works and will not exceed three. The new street lights shall
be installed prior to requesting any final planning or building inspection.
May 17, 2016 - Page 11 of 60
Jonathan Spence, Town Planner, presented on behalf of the Community Development
Department. The proposal is to revise a previous approval granted in 2014. The previously
approved exterior improvements included a new dormer on the south elevation for Unit 501, a
modification to the roof for Unit 502, and another new dormer on the north elevation, also for
Unit 501. Part of the 2014 approval included an agreement to replace the wood shake roof on
levels four and five. The proposed changes result in a project approximately one-third of what
were originally approved. In addition to the revisions to the roof, the applicant is also seeking a
change to the roof replacement agreement. The current roof dates to 2007 and has
approximately fifteen (15) years of life remaining.
Lockman — When did the Town change the code from requiring to prohibiting wood shake
roofs?
Spence — The code changed in 2008, just after the applicant had installed the cedar shake
roof.
Rediker — Asked for clarification of the status of the formerly proposed dormers.
Spence — The only roof penetrations are for skylights. The previously approved dormers on
the north and south elevations are no longer proposed.
Don Eggers (representing the applicant) — Unit 501 has a loft that is built within the existing
volume of the roof. There is additional square footage being added underneath the existing
gables. This proposal will replace some of the wood shakes with DaVinci-brand roofing, but
not to the previous extent required.
Gillette — Have you considered a different type of roof such as a standing seam metal roof?
Eggers— The plan is to replace the majority of the roof in approximately fifteen years. There
are only a few places where someone can see the area of the roof being changes.
Lockman — Why are the proposed changes considered a major amendment?
Spence — Due to its previous approval, felt it best to bring it back to the PEC.
Rediker — What are the current cedar shake roof regulations?
Spence — Since 2008 cedar shake roofs have been prohibited for new construction.
Rediker — Does the code require a disturbance to the roof and an increase in GRFA to trigger
the roof replacement?
Spence — Yes, both are required. The question at hand is whether the change in scope of the
plans necessitates the full replacement of the roof?
Rediker — Asked for clarification as to whether or not the PEC was being asked to approve
something that does not comply with code.
Spence — The SDD allows for such a revision and would not be considered a variation.
Public Comment — None
May 17, 2016 - Page 12 of 60
Stockmar — Concurs with staff.
Gillette — Concurs with staff.
Lockman — Concurs with staff and other Commissioners, it would be wasteful to require a new
roof when there is life left on the existing roof.
Rediker — Does not see an issue with the GRFA. It is important not to overburden applicants,
but at the same time it is important to maintain the letter of the law.
A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail
Town Code, to allow for the future development of Employee Housing Units on the
Chamonix parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract
D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC150019)
- 5 min.
Action: Table to June 13, 2016
Motion: Lockman Second: Stockmar Vote: 5-0-0
4. A request for review of a conditional use permit, pursuant to Section 12-7E-4,
Conditional Uses, Vail Town Code, to allow for a religious institution, located at 12
Vail Road/Lots N & O, Block 5D , Vail Village Filing 1, and setting forth details in
regard thereto. (PEC16-0015)
Withdrawn
5. Approval of Minutes
April 25, 2016 PEC Meeting Results
Action: Approval
Motion: Stockmar Second: Lockman Vote: 3-0-2 (Gillette and Rediker
abstained)
6. Informational Update
Prior to the Eagle County PIan4Health presentation, and at the request of Commissioner
Lockman, George Ruther gave a brief update on the Chamonix housing proposal.
Rediker — Asked for information about a music festival he has heard is proposed for next year.
Ruther — Internal meetings have occurred to review this type of event and what the positive
and negative impacts would be. No determination has been made as to whether or not the
event will occur.
Rediker — Is there a way to access master plans online?
Spence demonstrated where the master plans are available on the Town's website.
Informational presentation by Eagle County on PIan4Health grant program and process.
Presenters: Katie Haas and Kris Valdez of Eagle County Government - 15 min.
May 17, 2016 - Page 13 of 60
Haas — Plan4Health is a program supported by the Healthy Communities Coalition and
American Planning Association that is funded by the CDC with the purpose of uniting planning
and public health policies. Eagle County was one of only seventeen areas selected
nationwide for the $117,000 grant. The project includes six (6) Eagle River Valley
communities and Eagle County itself. One of the processes of the program will be a "policy
scan" to review the master plans for each of the communities. The main focus of the program
is on the built environment and the impact on healthy eating and active living. Implementing
successful programs across communities is another goal. The final product will be a report
for each community that includes an analysis of existing policies and recommendations for the
future. The projected completion date for the project is by the end of the calendar year.
Gillette — What does healthy food access look like?
Haas — Examples include zoning ordinances that allow for community gardens and farmers'
markets.
Rediker — Is there healthy eating educational component as part of this project?
Haas — There are other initiatives regarding public education, but this project focuses on
policies impacting the built environment.
Rediker — Who is the subcontractor working on this project?
Haas — Will Kerns of Open Plan Consultants.
Rediker — What are some of the things that may have already been identified that the Town
can work on?
Haas — The process has not been completed yet for each specific community, but one area
discussed regarding all communities is community outreach and including diversity in public
participation. More specific recommendations will be available in early fall.
Lockman — Will there be a presentation made as to where community policies are consistent
and or inconsistent with each other?
Haas — The review will include a presentation of possible synergies among communities.
Stockmar —Will Vail's medical and physical therapy resources be involved?
Haas — It is an asset that can be recognized, but is not sure yet where it fits into the master
plan level review.
7. Adjournment
Action: Approval
Motion: Kurz Second: Lockman Vote: 5-0-0
The applications and information about the proposals are available for public inspection
during regular office hours at the Town of Vail Community Development Department, 75
South Frontage Road. The public is invited to attend the project orientation and the site
visits that precede the public hearing in the Town of Vail Community Development
May 17, 2016 - Page 14 of 60
Department. Times and order of items are approximate, subject to change, and cannot
be relied upon to determine at what time the Planning and Environmental Commission will
consider an item. Please call (970) 479-2138 for additional information. Sign language
interpretation is available upon request with 48-hour notification. Please call (970) 479-
2356, Telecommunication Device for the Deaf (TDD), for information.
Community Development Department
Published in the Vail Daily May 6, 2016
May 17, 2016 - Page 15 of 60
TOWN OF VAIP
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Meet with Vail Local Housing Authority to discuss EHU Fee in Lieu as a
Methodology for mitigation of Employee Housing requirements
PRESENTER(S): Alan J Nazzaro, Housing Manager and Steve Lindstrom, Chair Vail Local
Housing Authority.
ACTION REQUESTED OF COUNCIL: Provide feedback and direction on how to proceed.
BACKGROUND: At the April 5, 2016 Vail Town Council Meeting, the Town Council requested a
follow-up joint work session with the Vail Local Housing Authority to discuss the Town of Vail's fee
in lieu as mitigation of employee housing impacts.
ATTACHMENTS:
Description
Council Memo
May 17, 2016 - Page 16 of 60
rowN ofvain
Memorandum
To: Vail Town Council
From: Community Development Department
Date: May 17, 2016
Subject: Employee Housing - Fee in Lieu Discussion
I. INTRODUCTION
At the April 5, 2016 Vail Town Council Meeting, the Town Council requested a follow-up joint
work session with the VLHA to discuss the Town of Vail's fee in lieu as mitigation of employee
housing impacts. The following memo discusses how the Town's fee in lieu methodology was
implemented, the policy issues behind the use of fee in lieu, and the affordability gap for the
Town's target households. It highlights the questions for consideration in deliberating this issue.
II. FEE IN LIEU BACKGROUND
1. What is the Goal of allowing a fee in lieu option?
Does the Town intend to build more EHUs with the fees collected? Does the Town intend to use
the fees to preserve existing EHUS? Or is it merely a convenience for property owners to
relinquish their obligation?
These are critical issues which must be discussed to determine how the fees will be used, what
level of fee is appropriate for the intended purpose, and should it be the first choice or last
choice of permitted options. The current fee as calculated can only be used to help meet a
portion of the goals referenced above, because:
• The Affordability Gap Method does not factor in the cost of construction.
• The fee is lagging current market trends by averaging with past two years.
• The AMI targeted is 120% AMI for a two -person household, making the income higher
than that targeted by most communities for affordable housing programs.
• When other communities target higher ranges of AMI they also increase the average
size of a unit assumed, thereby increasing the size of the affordability gap
2. What is the fee in lieu?
Fee in Lieu is one of a number of "methodologies" of mitigation of the employee housing
requirement cited in Town Code for Commercial Linkage (Section 12-23-6) and Inclusionary
Zoning (Section 12-24-6). These two sections of the code require that 1/2 the mitigation of the
employee housing requirement (over prescribed minimums and barring any exceptions granted
by Council) be accomplished on site through provision of Type IV or Type VII deed restricted
May 17, 2016 - Page 17 of 60
EHU or Dormitory Style Units (if approved by Council). The other option for the "fractional
remainder is fee in lieu as stated below for each section of the code respectively:
4. Fees In Lieu: An applicant may provide a payment of fees in lieu for any
fractional remainder of the requirement generated under this chapter totaling less
than 1.25 employees.
4. Fees In Lieu: An applicant may provide a payment of fees in lieu for any
fractional remainder of the requirement generated under this chapter totaling less
than four hundred thirty eight (438) square feet of EHU floor area.
The remaining '/2 of mitigation required has a hierarchy of methodologies prescribed
in each Section of the Code:
1. On site Type IV or Type VII EHU or Dormitory (if approved)
2. Conveyance of Property On Site
3. Off Site Units
4. Payment of Fees in Lieu
5. Conveyance of Property Off Site
3. How did the current Fee in Lieu methodology come about?
The Nexus Analysis Report completed in 2006 as rational for job generation rates for
Commercial Linkage recommended the use of the "affordability gap" calculations for
ease of data availability and annual changes in variables.
4. What is the "Affordability Gap"?
The home purchase "affordability gap" (AG) is defined as the difference between the price that
the average household can afford to pay for a home and the median price of housing on the
market.
• The median price for a home in Vail is $1.22 million, in the 1st quarter of this year
according to the Slifer Market Report.
• The median income for a 2 -person household at 120% AMI for 2016 is $84,960
• The corresponding affordability gap is:
o $1.22 million - $310,000* = $910,000
*Based upon 5% down payment and 5.5% interest rate for 30 years
The current employee housing fee in lieu amount reflects the gap between a two -person
household earning 120% of the Area Median Income ("AMI") and the median cost per unit plus
an administrative fee of $3,000 per employee or $3.65 per square foot.
5. How does the Affordability Gap differ by Income?
As graphically demonstrated by the chart below (using the current fee in lieu variables) as
income goes down the gap widens considerably between the price affordable to the given
income and the median home price for an 825 square foot home.
Town of Vail Page 2
May 17, 2016 - Page 18 of 60
Adjust AMI to be Housed
$500,000
$440,550 $440,550 $440,550
$450,000
$400,000
$350,000 —
$300,000 —
$250,000 —
$200,000 —
$150,000 —
$100,000 $84,6001 —
$56,640
$50,000 —
$0
120%AMI 100%AMI 80% AMI
Based on 30% of gross income spent on housing
■ Annual Income
■ Purchase Price
Median Cost
825 Sq. Ft.
6. Should the Town even have a fee in lieu option? How should it be applied? What does it
achieve for us?
The fee in lieu option can be useful for the intended purpose of allowing for small
increments of a requirement to be paid, i.e., less than 1.25 employees or less than
the minimum required square footage. It should not be used as a substitute for
providing multiple units for a number of employees or to replace large amounts of
required square footage equal to multiple units, unless there is a valid exception to
be made for exigent circumstances. It should not also be used as an "easy way out'
for exchanging current EHUs in residential homes that have very restrictive
covenants attached to the property. Conversely, it may be a valid alternative for
those older deed restricted units that have questionable value, since they allow
owner discretion on occupancy, i.e., "if it shall be rented" language.
The fees collected can also be valuable for the intended purpose of filling the
affordability gap in the purchase of housing. The intent here is to make housing more
accessible to employees by purchasing units at market price, then selling them to
employees with price appreciation capped deed restrictions at a price affordable to
the given AMI and using the fees collected to pay the difference. The Town therefore
has a net zero outlay of capital, for example:
• A 1000 sq. ft. unit is purchased at the median sq. ft. price of $534,000
• It is sold to a 2 -person 100% AMI household at $238,000
• Fees collected in the amount of $296,000 are used to make up the difference
• $534,000 (initial outlay) - $238,000 (employee price) - $296,000 (fee in lieu) _
$0 (from Town resources)
7. Should the fee in lieu be applied equally across all cases, i.e., Commercial
Linkage, Inclusionary Zoning, Exchanges of deed restricted units?
Town of Vail
Page 3
May 17, 2016 - Page 19 of 60
In discussions around this issue, the VLHA and staff believe that currently in
practice, these elements of the code are all treated equally, but there should be more
discretion in the application of the fee in lieu option.
There is precedent in other communities for having discretion to allow the use of fee
in lieu and the current code lists the kind of exceptions that could be considered for
not providing physical on site units for Commercial Linkage and Inclusionary Zoning:
a. Implementation would be contrary to the intent or purpose of the zone district.
b. Implementation would be contrary to the goals of the comprehensive plan or the
town's development objectives.
c. Exceptional or extraordinary circumstances or conditions apply to the site
preventing implementation.
d. The method of mitigation proposed (by applicant) better achieves the intent and
purpose of this chapter and general and specific purposes of this title.
As mentioned previously, discretion should also be available when determining if fee
in lieu can be used to relinquish a deed restriction obligation from an existing
residential property or if a replacement unit should be required instead.
8. Are all methods of mitigation for employee housing requirements equal?
Currently, the answer is yes. Applicants pick the easiest method for their
circumstance, which with the market price of housing today and the current fee in
lieu rates (calculated in 2013) being what they are, the choice most often has been to
pay the fee.
The VLHA and staff recommend that the Town maintain Fee in Lieu as one of the
"methodologies" of mitigation. However, it should be used as a last choice and be the
least desirable to the applicant and more advantageous to the Town.
The VLHA and staff also recommend that Town Council adopt the 2016 calculated
rate for fee in lieu using the current variables as an interim step to improving the
program. The calculated rate would increase the amount of fee considerably over
what is being used presently.
III. RECOMMENDATIONS
Town Council consider the questions raised today and the ensuing discussion to make changes
to the Fee in Lieu Methodology and the requirements for its use in satisfying employee housing
implementation for Commercial Linkage, Inclusionary Zoning, and the EHU Exchange Program.
Town Council adopt the 2016 calculated rate for fee in lieu using the current variables as an
interim step prior to changing the program.
Town of Vail Page 4
May 17, 2016 - Page 20 of 60
TOWN OF VAIP
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Electric Assisted Bicycles on Town of Vail Multi -Use Recreation Trails
PRESENTER(S): Gregg Barrie, Project Manager
ACTION REQUESTED OF COUNCIL:
The town staff requests that the Vail Town Council consider the following questions and provide
direction to staff:
Should the Town of Vail allow Electric Assisted Bicycles on paved, multi -use recreation
trails?
And, if so, what criteria should be considered as part of an ordinance.
Should the town staff prepare an ordinance allowing Electric Assisted Bicycles?
BACKGROUND: Electric Assisted Bicycles (EABs) are gaining in popularity around the country.
In Vail, several businesses are renting EABs for recreational purposes. State law does not allow
EABs on multi -use recreation trails, but that is subject to local ordinance. The discussion will focus
on the types of EABs and the advantages and disadvantages associated with allow EABs on the
town's recreation trails.
ATTACHMENTS:
Description
EAB Memorandum
May 17, 2016 - Page 21 of 60
TOWN OF
Memorandum
To:
From:
Date:
Subject
Vail Town Council
Department of Public Works
May 17, 2016
Electric Assisted Bicycles
INTRODUCTION
An Electric Assisted Bicycle (EAB) is defined by the Colorado Revised Statutes as a
vehicle with two or three wheels, operable pedals, and an electric motor not exceeding
750 watts, with a top speed of 20 miles per hour. They can be operated by pedals, by a
throttle or as a "pedal -assist" where the motor only operates while pedaling. For all
intents and purposes, they are legally considered bicycles, with one notable exception;
they are prohibited from engaging the motor on designated bicycle and pedestrian trails,
unless overridden by local ordinance.
There are several Vail businesses currently renting EABs and as they gain popularity, it is
likely that more privately -owned bikes will be used in Vail. For these reasons, it is a
prudent time to review whether these vehicles should be allowed on the town's paved
recreation trail system.
The purpose of this memorandum is to provide information regarding EABs for the
Council to consider. Following the presentation, the Council will be asked to provide
direction to town staff.
BACKGROUND
EABs have gained popularity in recent years. People use electric bikes for a variety of
purposes including recreation, commuting, reducing car trips, because they live in a hilly
area, eliminating the need for a shower (i.e. commuting to work) or perhaps due to a
disability or other physical challenge.
The decision of whether or not to allow EABs on the town's multi -use trails is something
that many other local governments are dealing with. A description of how some local
governments regard EABs is provided in the next section.
May 17, 2016 - Page 22 of 60
In addition, staff encourages Council members to review the following articles as they
help present the pros and cons of EAB use:
• httD://velonews.comoetitor.com/assisted-Iivina-what-does-the-rise-of-e-bikes-mean-for-cvclin
• http://www.bikewaIkaIIiance.org/blog/702-e-bike-legislation-update
• http://bikeleague.org/content/e-bikes-public-perceptions-policv
Park City, UT initiated the following study:
• http://www.parkcity.org/Home/ShowDocument?id=15171
III. THE BASICS
EABs are not the same as "mopeds" or the electric scooters currently available. There
are, however, multiply types that fall into several categories:
A. Low -speed, pedal -assisted electric bicycle
A bicycle with a motor that provides assistance only when the rider is pedaling, and
that ceases to provide assistance when the bicycle reaches 20 miles per hour
B. Low -speed, throttle -assisted electric bicycle
A bicycle with a motor that may be used exclusively to propel the bicycle, and that
ceases to provide assistance when the bicycle reaches 20 miles per hour
C. Speed pedal -assisted bicycle
A bicycle equipped with a motor that provides assistance only when the rider is
pedaling, and that ceases to provide assistance when the bicycle reaches 28 miles
per hour, and equipped with a speedometer.
There are other types available but those shown above tend to be the most popular.
Generally, the EABs being rented or potentially used in Vail could be any of these three
types. In the instance of one local company, their rental EABs can reach speeds of 25
m.p.h. with a throttle, but the company has limited their speed to 15 m.p.h. However, a
privately -owned EAB would not necessarily utilize the governor feature.
This information is provided to note that the State of Colorado definition of an EAB does
not necessarily correlate to the manufacturer's specifications.
IV. COLORADO LOCAL GOVERNMENTS
Local governments in Colorado have taken varying stances on allowing EABs on
recreation trails. Here are some examples:
Citv of Boulder
• EABs are allowed on many multi -use recreation trails, with the exception of trails
on Boulder Open Space
• 15 m.p.h. speed limit on all multi -use trails
• Limits EABs in bike lanes to 400 watt motors instead of the 750 watt max.
• Started with a one-year trial prior to approving their use
Town of Vail Page 2
May 17, 2016 - Page 23 of 60
City of Aspen/Pitkin County/RAFTA
• Currently not allowed as determined by their Open Space and Trails Board
• RAFTA is initiating a study this summer to evaluate the need and the concerns
associated with EAB use
City of Breckenridge
• Allows EABs on multi -use recreation trails
Summit County
• Does NOT allow EABs on county recreation trails as determined by the County
Commissioners
• There is no enforcement of the rule for EABs traveling out of Breckenridge
Eagle County (Eco Trails)
• Follows state law (no EABs on multi -use trails)
• No plans to study this immediately due to other priorities
CDOT
• Follows state law (no EABs on multi -use trails) but may defer to local jurisdictional
decisions
V. CONSIDERATIONS
A. Speed
• Tends to be the first concern when discussing EABs on multi -use trails
• Currently no speed limit on Vail's recreation trails
B. Congestion
• Is this adding a new level of congestion to Vail's already -busy paths?
• Currently less than 50 rental units available in Vail but with increasing popularity,
this could change
C. Lionshead and Vail Village
• Are there concerns about the use of EABs in the village areas?
D. Soft -surface Trails and Parks
Areas like the Village Streamwalk, the Vail Nature Center and other trails should
be off limits. Ford Park pathways tend to be crowded during the summer as well.
Some existing trails currently do not allow traditional bicycles either, but this is not
enforced
E. Agility/ability level
• Some of Vail's residents and guests may not have the physical ability to ride up
hills due to altitude and other factors. EABs could assist with that
• Some of Vail's guests are novice bike riders. Is this a concern with a powered
bicycle?
Town of Vail Page 3
May 17, 2016 - Page 24 of 60
F. Connectivity
• Each end of the Vail path system is tied to a jurisdiction that does not currently
allow EABs
G. Bicycle Friendly Community
• Vail is recognized as Bicycle Friendly Community by the League of American
Bicyclists. One of the goals of the BFC program is to encourage the use of bikes
for many purposes including alternative transportation methods
VI. STAFF RECOMMENDATION
Electric assisted bicycles are gaining popularity across the country. And, while Vail
supports the use of alternative means of transportation, there are legitimate concerns
with the use of EABs on multi -use trails. As noted above, many government entities are
taking a slow approach to integrating these vehicles.
Staff is requesting direction from the Council on this matter.
VII. ACTION REQUESTED BY COUNCIL
The town staff requests that the Vail Town Council consider to the following question and
provide direction to staff:
Should the Town of Vail allow Electric Assisted Bicycles on paved, multi -use
recreation trails?
• And, if so, what criteria should be considered as part of an ordinance.
Should the town staff prepare an ordinance allowing Electric Assisted
Bicycles
Town of Vail Page 4
May 17, 2016 - Page 25 of 60
TOWN OF VAIP
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Update of the Community Wide Recycling Program: diversion rates, participation,
progress and next steps.
PRESENTER(S): Kristen Bertuglia
ACTION REQUESTED OF COUNCIL: No action is requested at this time.
BACKGROUND:
In support of the Vail Town Council's value of environmental stewardship and effort to grow a
balanced community, the 2009 Environmental Sustainability Strategic Plan established Goal #1,
Solid Waste Stream Reduction and Recycling, holds the town to reducing the amount of
Town of Vail landfill contributions by 10% within 5 years and 25% within 10 years (2019). In
2010 baseline studies, diversion rates were as follows:
• Town of Vail: 9% (residential) and 19% (commercial)
• Eagle County: 18%
• National Average: 34.5%
In 2014 the Vail Town Council approved Ordinance No. 6, Series of 2014 establishing a new
chapter to Title 5 of the Vail Town Code requiring recycling in all sectors of the community. Since
then, participation and diversion rates have increased between 10% and 18%, neighborhood
dependent.
STAFF RECOMMENDATION: There is no staff recommendation at this time.
ATTACHMENTS:
Description
Community Wide Recycling Program Update - Memorandum
May 17, 2016 - Page 26 of 60
W 1I I
0) VAIL 1
Memorandum
To:
From:
Date:
Subject
The Vail Town Council
Community Development Department
May 17, 2016
Community Wide Recycling Program Update
PURPOSE
This presentation provides an update on the Town of Vail Community Wide
Recycling Ordinance adopted in 2014 and programmatic information to date.
BACKGROUND
In support of the Vail Town Council's value of environmental stewardship and effort to
grow a balanced community, the 2009 Environmental Sustainability Strategic Plan
established Goal #1, Solid Waste Stream Reduction and Recycling, holds the town
to reducing the amount of Town of Vail landfill contributions by 10% within 5
years and 25% within 10 years (2019). Since adoption, diversion rates have increased
between 10% and 18%, neighborhood dependent. In 2010 baseline studies, diversion
rates were as follows.
• Town of Vail: 9% (residential) and 19% (commercial)
• Eagle County: 18%
• National Average: 34.5%
The ordinance added a new chapter to Title 5 of the Vail Town Code establishing the
following.
1. Recycling rates embedded with trash
2. Residential volume based pricing (Save as You Recycle)
3. Recyclable materials must not be discarded as trash
4. Waste hauler registration and data reporting
5. Wildlife protection requirements for most recyclable
material
6. Provisions for exemption
RECYCLING PROGRAM OUTREACH OVERVIEW
Outreach and Education
• Love Vail Campaign — The "Love Vail" brand
developed to support recycling based "place -based
motivation" — $50K. Materials included a website,
of 60
hang tags, fliers, posters, Vail Daily ads, radio ads, signage, video.
Summer 2014 - Winter 2015, On the Ground Outreach - Utilized an intern
contracted through Walking Mountains Science Center, responsible for public
communication, education, and door-to-door outreach about the upcoming
changes in recycling requirements and to provide educational on how to properly
recycle to businesses and HOAs - $25K.
July 2015- February 1, 2015, Rebate and Assistance Program - A rebate
program with a dedicated $200,000 was introduced to assist residents and
businesses with purchase of new bins or dumpsters, assistance with hauling
costs, and training and signage for employees. Ultimately, $52,000 was
distributed to residents and businesses through the rebate program.
Ongoing education and monitoring by staff continues consisting of direct public
communication to continue progress towards voluntary compliance.
IV. Diversion Rates
Vail
Waste haulers are required to submit bi-annual reports on waste hauled from Vail.
Estimates as of May 1, 2016 indicate a 20% waste diversion rate. This data, while
showing a strong increase in recycling within Vail appears to under report the true
success of the program as commercial roll off collections were excluded. Therefore, Vail
Honeywagon has offered to collect real-time data during the week of May 9, 2016 and
will present their findings at the May 17th Vail Town Council meeting.
Eagle County
Overall Eagle County waste diversion has steadily improved, with the greatest increase
in recycling between 2014 and 2015 resulting in a recycling rate of 26.9%.
Eagle County Diversion Rates
Recycled Material (Residential &Commercial)
2010 Tons
2011Tons
2012Tons 2013Tons
2014Tons 2015 -Tons
MSW Residential and Commercial'
4,188
7,036
7,595
8,284
9,535
13,683
Organics`
5,907
4,231
3,856
4,808
6,432
4,798
HHW and Ewaste a
34
SS
60
102
125
738
Total Solid Waste Generated
97,972
95,455
52,659
84,329
96,688
97,645
Total MSW Recycled
10,129
11,322
11,510
13,194
16,092
18,619
Total MSW Disposed a
58,547
47,472
47,336
45,246
1 49,693
50,549
Total M5W Ge nested
68,575
58,794
58,846
59,440
64,785
69,168
MSW Recycling Rate f
14.7%
19.3%
19.6%
22.2%
24.8%
26.9%
Diverted Materials (industrial)
2010 Tons
2011Tons
2072Tons 2013Tons
2014Tons 2015Tons
Diverted Materials (non -MSW)
855
1,595
2,669
1,583
1,734
521
Total Recovered Material (Residential,
Commercial, and lndustrial)r
1(),984
12,917
14,179
14,777
17,826
19,1443
Total Solid Waste Disposed
86,988
82,539
68,480
59,552
78,862
78,505
Total Solid Waste Generated
97,972
95,455
52,659
84,329
96,688
97,645
Diversion Rate
11.2%
13.5%
17.2%
17.5%
18.4%
19.6%
.Includes: Glass, Plastics #1 &92, OCC, ONP, OP, steel, tires,
b Sources: Vail Resorts, Waste Management, Honeywagon,
Costco & City Market, Eagle County MRF, Eagle County
`Sources: Vail Resorts, TOV, Grub Gump, Eagle County Landfill
"Sources: Eagle County HHW, EVAS, ERI, Metech
`Total MSW disposed is total landfill tonnage minus diverted
materials and industrial (C&a) waste
(Total MSW recycled/total MSW generated
=Total MSW recycled + total industrial diverted
Figure 1- Eagle County 2015 Diversion
Town of Vail
Page 2
May 17, 2016 - Page 28 of 60
V. Residential Recycling Program
The most recent recycling participation survey took place over three weeks in April,
including field observations on trash collection days and inventoried recycling
participation (Figure 2). Note that a household is not necessarily non-compliant if no
trash or recycling is presented on a given trash day (i.e., 72% of homes present both
trash and recycling).
Residential Recycling
Participation Rates
Figure 2- Residential Recycling Participation Rate
■ Trash and
Recycling
Curbside
■ Only Trash
Curbside
Most residents still choose the large (96 gallon) option for trash and recycling
containers. Variation does exist with medium (64 gallon) containers being the most
popular (Figure 3).
Residential Curbside Container Size
■ MSW ■ Recycling
80%
61%
3% 4% 16% 18%
17%
32 Gallon 64 Gallon y~
96 Gallon Other
Figure 3- Residential Container Size
Town of Vail
Page 3
May 17, 2016 - Page 29 of 60
Wildlife Resistant
Containers - Recycling
■ Non -Wildlife
Resistant
■ Wildlife
Resistant
Figure 4- Wildlife Ordinance Compliance
Wildlife Resistant
Containers - Trash
2%
■ Non -
Wildlife
Resistant
■ Wildlife
Resistant
Residential trash is far more compliant with wildlife resistant regulations than are
recycling bins, but given the recycling requirement is only two years old, over 80% is a
high success rate (Figure 4). Multi -family residential properties had a much higher level
of participation, with at least 85% of properties surveyed offering both trash and
recycling opportunities for residents.
8%
Multi -Family Recycling
Participation Rates
7%_\
Figure 5- Residential Multi -Family Participation
■ Compliant
■ Non Compliant
Unknown
Compliance with wildlife container requirements (Figure 6) in the multi -family sector
varied greatly. With respect to screening, enclosures, and types of dumpsters, there
seems to be confusion on what is or is not an acceptable wildlife resistant trash facility.
Additionally, wildlife resistant locks, enclosures, doors are only wildlife resistant if
utilized properly (locked).
Town of Vail
Page 4
May 17, 2016 - Page 30 of 60
Wildlife Resistant Facility- Multi -Family
■ Wildlife Resistant
■ Non Wildlife Resistant
Figure 6- Residential Multi -Family Wildlife Resistant Containers and or Trash/Recycling Enclosures
VI. Commercial Recycling Program
Public Access to Trash and
Recycling
■ Public Trash and
Recycling
■ Only Public Trash
Figure 7 — Retail, Grocery, Professional Lodging and Food Carryout Businesses that Offer Trash +
Recycling Bins for Customers
Commercial Recycling
Participation
■ Recycling
■ Not Recycling
Figure 8 — Retail, Grocery, Professional, Lodging, and Food Carryout Businesses Operational
Recycling
Town of Vail
Page 5
May 17, 2016 - Page 31 of 60
VII. Next Steps - Education and Compliance
• Improved data reporting structure from haulers
• Refined hang tag program (good, need some work, non-compliant)
• Year-round enforcement of wildlife requirements
• Commercial and residential outreach toward compliance/enforcement
Town of Vail Page 6
May 17, 2016 - Page 32 of 60
TOWN OF VAIP
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Vail Local (Liquor) Licensing Authority Interviews (VLLA)
PRESENTER(S): Patty McKenny, Town Clerk
ACTION REQUESTED OF COUNCIL: Interview two applicants.
BACKGROUND: There are five members who serve on the Vail Local Licensing Authority as
appointed by the Vail Town Council. There are two members' terms which expire June 2016 so
new appointments must be made. The Authority considers and approves new liquor licenses,
renewals and transfers of liquor licenses as well as special event liquor permits.
ATTACHMENTS:
Description
Memo VLLA Interviews and Appointments
May 17, 2016 - Page 33 of 60
TOWN Of
0) VAIL A
Memorandum
To: Mayor and Town Council
From: Patty McKenny, Town Clerk
Date: May 17, 2016
Subject: Interview and appointments to Vail Local (Liquor) Licensing Authority (VLLA)
I. SUMMARY
The Town Council will have an opportunity to interview and make appointments to the
Vail Local (Liquor) Licensing Authority (VLLA) during the May 17th afternoon and
evening meeting.
The public notice was posted in the Vail Daily and the Town's website for two
vacancies on the VLLA with interviews to be conducted May 17. There have been
three letters of interest received by the deadline from the following residents, 1) Craig
Arseneau, 2) Michael Hannigan, and 3) Hermann Stauffer. Interviews will be
conducted with Mr. Arseneau and Mr. Hannigan next Tuesday. Mr. Staufer will be out
of the country on that date so was not available for an interview. The Council is asked
to provide direction about postponing the appointments to June 7 if they would like to
pursue an interview with Mr. Staufer at the next council meeting.
II. BACKGROUND
There are five members appointed by Town Council to serve on the Vail Local (Liquor)
Licensing Authority. The VLLA is established pursuant to the provisions of Colorado
Revised Statutes section 12-46-103(4), section 12-47-103(9), and the Town Charter
section 8.6, and is a commission which oversees the licensing of locations within the
Town to sell alcoholic liquors and fermented malt beverages and for the local
administration of the Liquor Code of 1935 and the Fermented Malt Beverages Act in
accordance with said statutes. Those serving must be citizens of the United States,
qualified electors of the Town of Vail, and have resided in the Town of Vail for not less
than two years preceding appointment, and shall have no direct financial interest in any
license to sell alcoholic beverages or any location having any such license. All three
parties meet the criteria.
Two members reach the end of their term June 2016 and include Mr. Arseneau and
Mr. Hannigan, both seeking reappointment. Other current members include Amanda
Zinn, Ted Steers, and Luca Bruno, whose terms end 2018. The VLLA meets the
second Wednesday of each month and considers new liquor licenses, renewals,
May 17, 2016 - Page 34 of 60
transfers and special event liquor permits. Note both applicants have not missed any
meetings this past year. Letters of interest are attached.
III. ACTION REQUESTED
Provide direction on scheduling an interview with Mr. Staufer for the next council
meeting and / or delay appointing members to the VILLA or move foreword with making
appointments to VLLA during the evening meeting.
Town of Vail Page 2
May 17, 2016 - Page 35 of 60
Patty McKenny
From: Craig Arseneau <craig@vailcoffee.com>
Sent: Thursday, May 12, 2016 12:10 PM
To: Patty McKenny; Tammy Nagel
Subject: Letter for the Liquor Board
Subject: Liquor Board
Att: Patty McKenny
Town Clerk
Town of Vail
Dear Patty,
April 14, 2016
Thank you for the opportunity to serve on the Local Licensing Authority for the past 2 years, its has been a
wonderful experience. That said, I would like to extend my services on the board for another 2 year term.
I have owned and operated businesses in the Vail Valley for over 26 years ; Co—founding partner for The Daily
Grind Coffeehouse in Vail Village / Co founding partner for Vail Mountain Coffee & Tea Co in
Minturn. While operating The Daily Grind in the Vail Village, we incorporated a successful wine bar concept
in the early 90's (thus obtaining a liquor license) and so I am familiar with the Liquor Board licensing
procedures within the Town of Vail district. I feel my resume would be a valuable asset to the Liquor Board.
I have lived in the Vail Valley for 26 years and currently reside in East Vail with my wife and 8 year old
daughter, who attends Stone Creek Charter School. Side bar, I was recently appointed (October 2015) to the
Board of Director's at Stone Creek Charter School for a 2 year term.
Please consider my application for the Town of Vail Local Licensing Authority.
Regards,
Craig Arseneau
President
Vail Mountain Coffee & Tea Co.
Po Bo: 549, 23698 US Hwy 24, Minturn, Co 81645. Tel: (970) 827-4008 Fax: (970) 827-9265 w .vnilcoffee.com
May 17, 2016 - Page 36 of 60
Patty McKenny
From: Tammy Nagel
Sent: Thursday, April 14, 2016 8:12 AM
To: Patty McKenny
Subject: FW: Local Licensing Authority Seat
From: michael hannigan[mailto:michaelhanniganl3(&hotmail.com]
Sent: Wednesday, April 13, 2016 7:21 PM
To: Tammy Nagel
Subject: Local Licensing Authority Seat
Hello Tammy,
I am writing this letter to let you, and the Vail Town Council, know that I am very interested in retaining my
chair on the Vail Liquor Board. I hope that my attendance & participation during board meetings merits
another term. Being a bartender in Vail for almost 22 years, I feel as if I bring a level view of the issues that are
on hand during these meetings. Working with the Liquor Board members and even some of the other Boards
on the issues that face this town, that are alcohol related, has been a pleasure. It's great to see the people that
love this town working together to achieve a common goal. I'm not sure if I will be in Town during the Liquor
Board seat interviews on May 17th, but I hope this letter proves my intent to serve another term to the best
of my abilities. Thank you for your consideration & look forward to working with you in the future.
Michael Hannigan
1768 Alpine Dr. #1
Vail, CO 81657
May 17, 2016 - Page 37 of 60
Patty McKenny
From: Hermann Staufer <hsstaufer@gmail.com>
Sent: Wednesday, April 20, 2016 9:16 PM
To: Patty McKenny
Subject: Fwd: Re. Local licensing authority
Sent from my iPad
Begin forwarded message:
From: Hermann Staufer <hsstaufer@gmail.com>
Date: April 20, 2016 at 2:33:38 PM MDT
To: Hermann Staufer <hsstaufer(a�gmail.com>
Subject: Re. Local licensing authority
To Patty McKenny.
My name is Hermann Staufer and I am interested to serve as a member on the
Local Licensing Authority, I am sorry I can not be in town to be interviewed on May 17th as I
will be on a cruise to Bermuda.
Yours sincerely, Hermann Staufer.
Sent from my iPad
May 17, 2016 - Page 38 of 60
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: CSE 05042016 DRAFT Meeting Minutes
ATTACHMENTS:
Description
CSE 050416 DRAFT Meeting Minutes
TOWN OF VAIP
May 17, 2016 - Page 39 of 60
TOWN OF VAIL
Commission on
D RArmT
Special Events COMMISSION ON SPECIAL EVENTS MEETING
Vail Town Council Chambers
Wednesday, May 4, 2016 @ 8:30am
CSE Members Present: Barry Davis
Mark Christie
Mark Gordon
Kim Newbury Rediker
Shenna Richardson — departed at 10:30am
Marco Valenti
Alison Wadey
Town of Vail Staff Present: Sybill Navas, CSE Coordinator
Kelli McDonald, Economic Development Manager
Laura Waniuk, Event Marketing Liaison
Suzanne Silverthorn, Director of Communications
Others Present: Brooke Skjonsby, Vail Resorts
Sandra Perrig, Vail Valley Partnership
Ashley Cawthorn, Vail Symposium
Morgan Landers, CanDo MS
Rachel Lahti, CanDo MS
Clare Hefferren, Callosum
Alan Himelfarb, Starting Hearts
Michael Holton, Vail Valley Medical Center
Corinne Hara, Vail Centre
Scott Cross, Vail Film Festival
Sean Cross, Vail Film Festival
Dale Mosier, Vail Symposium
Rob Levine, Vail Symposium, Antlers
Whitney Heingartner, Burton
Cam Craighead, Burton
Marc Murphy, Burton
Ian Warda, Burton
Euginnia Manseau, Ski & Snowboard Club Vail
James Deighan, Highline
AGENDA:
Meeting materials can be accessed after April 29th at the following link:
http://65.38.144.1O/weblink/O/fol/346299/Rowl.aspx
CSE Minutes May 4, 2016 Page 1 of 6
May 17, 2016 - Page 40 of 60
CSE Vice -Chair, Mark Gordon, called the meeting to order at 8:38 am. CSE Chair,
Barry Davis, arrived immediately following and picked up the role of chairing the
meeting.
Administrative Items
a. Approval of the Minutes of the CSE Regular Meeting on April 6, 2016
➢ Motion to approve the minutes of the CSE Meeting, April 6, 2016
as presented.
M/S/P: Christie/Valenti/Unanimous The motion passed 7-0
b. Review Financials: Navas noted that the survey information had been
added to the spreadsheet. No questions were asked.
Event Liaison Marketing Update
Please see presentation for further details.
Recap: Burton US Open of Snowboarding, Feb. 29 -March 5: Marc Murphy,
Director of Partner Marketing, accompanied by Ian Warda and Whitney
Heingartner
It's the 35t" year for the event, it's been held for 4 years in Vail. There is no plan
to go anywhere else but Vail. Murphy said that they are a premium brand and
Vail is a premium town, so it's a great fit. This year they extended the event,
starting Tuesday with Junior Jam and added an extra night of concerts.
Broomball in Solaris came into its own, and was a big hit. The autograph signing
with Shaun White was tremendous. Red Bull became a sponsor and showed
great results in their media. They plan to expand on the youth programs for next
year. Burton will also expand and extend marketing reach earlier in the season.
They also see opportunity to provide a high end experience to celebrity clientele
and are investigating this. Burton is looking to find better ways to accommodate
families with children at the venue.
The RRC survey numbers could be considered conservative. There is a good
mix of visitor type, 52% were overnight guests. Economic impact ratio was $9.81.
They hired a third party PR agency this year which resulted in great coverage.
They have a strong focus on sustainability efforts, such as composting and
repurposed event signage. They have brought in new partners and sponsors in
different categories for next year. Christie asked if continuing ADR increases will
affect attendance negatively, Murphy stated he wasn't sure, but didn't think so.
They will take a look at announcing bands earlier next year.
Please see presentation for further information.
v Motion to approve the final funding distribution for Burton USO of
Snowboarding.
M/S/P: Newbury-Rediker/Richardson/Unanimous The motion passed 7-0
CSE Minutes May 4, 2016 Page 2 of 6
May 17, 2016 - Page 41 of 60
Event Recaps — Please see presentations for further information.
*motion to release final funding disbursement required
a. CarniVail* Feb. 6-9: Highline/James Deighan
It's been exciting to have the event return; Vail Mountain marketing supported the
event. The event creates great ambiance for families. The parade was a big hit
and there were a lot of people from all over the world watching it. The King and
Queen contest and parade competition provided a fun atmosphere. The
enthusiasm and passion showed through in the creativity of the floats. The social
media response through photos was very successful. Navas noted that the Town
of Vail Landscape crew won the "Best Float" award. Highline said they would like
to see 30-35 floats next year.
b. Starting Hearts- Feb. 18: Alan Himelfarb
This year was the 4th annual Heart Expo, held with great support from the
community. The title sponsor is Vail Valley Medical Center; Town of Vail was a
presenting sponsor. They save lives of cardiac arrest victims, educate CPR and
defibrillator use, put defibrillators in Eagle County, and do prevention work and
focus on heart health. Their goal is to have every citizen in Eagle County trained
in AED use. They were able to reduce the cost to $49 and increase their
screenings by 50% for this event. They also provided scholarships to local
students and seniors for the screening.
c. Vertical Express- Feb. 27: CanDo MS- Morgan Landers
Landers said thank you for the increased funding to $4000 instead of the regular
$1000. This event is held at 7 mountains, this is the only national ski event that
couples skiing and Multiple Sclerosis. They use the Vail event as a highlight, it's
a key location and the grand prize for the top fundraiser. They received great
national exposure this year and reached 19 million impressions for the event.
They had 130 participants in the event this year, a 23% increase.
d. UC16 Junior Championships- Mar. 11-17: Ski and Snowboard Club
Vail (SSCV)- Euginnia Manseau
The event is a good fit for the community, club and the families. SSCV took a 2
year hiatus due to the 2015 Championships. It's been a challenge figuring out
dates due to Burton USO. They had 187 athletes on the list. 42 skiers from Ski
and Snowboard Club Vail qualified for the event. The participants were here for
approximately 7 days with families and coaches. There were social events and
awards each day. They plan to hold the event in 2017 as well.
e. PINK Vail- Apr. 2: Michael Holton
Holton provided highlights; this was the 5th year for the event. They had about
3000 "official" participants. They continue to modify the event every year based
on previous learnings. PINK Vail appeals to females and builds loyalty. About
26% were overnight visitors. Their NPS was 75 and they would like to improve
CSE Minutes May 4, 2016 Page 3 of 6
May 17, 2016 - Page 42 of 60
upon it. The event in 2017 will be on March 25; they see some jumps in
participation and fundraising when they hold the event in March. They are
probably moving the event down to Golden Peak for 2017 based on the number
of participants. They want the event to be family friendly. Gordon asked what the
CSE funding was used for. Holton replied that it was to market out of region.
They saw an increase in participation from out of region and ROI spend
increased.
f. Vail Film Festival* Apr.7-10: Sean and Scott Cross
They had challenges with the festival being later this year, attendance was down,
but they had more film makers in attendance. The film festival continues to grow
and has a great reputation among the industry. They had submissions from over
30 countries. They had great social media reach and marketing through their
partnership with Virgin America. More local marketing than usual was done.
Many people from the Front Range didn't make it due to the "end of season"
date. The Virtual Reality tent was a success. Because the hotel prices were less
expensive, film makers were able to come in, but because the film festival was so
close to the Tribeca film festival this year (three days), there was a loss of film
industry participants. They plan to grow the Virtual Reality tent next year, and to
seek out a major sponsor for that component. Christie stated that the Welcome
Center did not get the marketing collateral, programs and schedules until the day
before the event. The Cross brothers stated that they would try to better in that
regard next year. They are looking for large sponsors to underwrite the film
festival and/or virtual reality. They are in conversations with companies that are
already in that category. Cross said they want to better integrate the presence of
the virtual reality into the festival.
g. Vail Symposium Winter Programming*: Ashley Cawthorn
The Vail Symposium produced 22 programs. They wrapped up the season on
March 28 with the Consciousness Series. The Adventure Series was a hit and
sold out. The diversity of the programming was extensive. Estimated attendance
was 1500, next year they are going to extend the length of the schedule. They
are looking at 22-28 programs for 2017. They had a bit of attendee fatigue due to
the tight schedule and are extending their winter season to allow for more time.
They plan to host some weekend programs which will increase overnight
visitation. Their NPS score went up 27% this year.
➢ Motion to approve the final funding distribution for CarniVail, Vail Film
Festival and Vail Symposium Winter Programming.
M/S/P: Valenti/Christie/Unanimous The motion passed 7-0
Shenna Richardson excuses herself from the meeting at 10:30am.
Expansion of uses of Welcome Centers: Suzanne Silverthorn
Silverthorn has been gathering ideas on what is missing at the Welcome Centers
and how can they be used as or added to the event venue inventory possibilities.
CSE Minutes May 4, 2016 Page 4 of 6
May 17, 2016 - Page 43 of 60
Event registration pick-up is a possible service that could be offered as well. CSE
members encouraged the concept of broadening the uses of the venues,
particularly the Lionshead Welcome Center, but cautioned about potential
negative impact to information services.
Input from Council at work session on May 3rd: How to apply to the RFP
Criteria for 2017 events? Does the current list of 2016 funded events meet or not
meet those criteria?
Gordon stated that he tried to get input from the council and reviewed strategy
with the new members. The biggest takeaway comment was to lessen the focus
on the idea about reducing the amount of events and focusing on quality. No one
supported reducing events, unless the quality was diminished. In the council
meeting, Bruno suggested using the scorecards to rank the events when the
recaps are presented in order to compare whether the event had lived up to the
original expectations. Wadey thought that is a good idea. The other key message
was about events and their evolution. How can the CSE get the word about the
RFP out to a wider base? Gordon suggested purchasing advertising targeted to
event promoters from other areas. Davis mentioned that any new producers
would need to be helped through the process of hosting events in Vail. There are
many conditions within the permit, but it is accessible online to make it easier to
understand the requirements and to complete the document. Wadey asked if it's
possible to get information from the producers on what are the challenging parts
of the permit process. The Council is interested in what's next. How will events
evolve? How does the CSE make this happen? Waniuk will compile the
competitive event analysis with mountain resorts and beach resorts as directed
by CSE.
Proposed discussion Item for the June 1St Joint Meeting w/VLMDAC:
Development of revised RFP criteria using Council input?
McDonald reviewed that there are three topics for discussion: 2017 CSE RFP
criteria, and if anything has changed with the VLMDAC goals and strategy that
they would like to see incorporated. The second topic is the summer 2016
marketing campaign. And third, the topic of bringing and developing new event
opportunities will be added.
New Business and Community Input
o Colorado Cup event will not be bringing a Bundesliga team to Vail. They will
be hosting soccer camps run by Bundesliga team coaches.
o CSE Chair Barry Davis informed the group that he would not be able to be
present at the allocation meetings in November due to a family commitment
that had recently come up, and asked the CSE if they would be willing to
consider changing the dates. Navas presented two alternatives, and the CSE
CSE Minutes May 4, 2016 Page 5 of 6
May 17, 2016 - Page 44 of 60
voted unanimously to accept the revised schedule as shown below. The new
dates are highlighted in BOLD type:
• Wednesday, August 3: Regular monthly CSE Meeting
• Friday, August 5: Post 2017 RFP
• Tuesday, August 9: Joint Meeting with Vail Economic Advisory Council
• Wednesday, September 7: Regular monthly CSE Meeting
• Monday, October 3: 2017 RFP Submittal Deadline
• Wednesday, October 5: Regular monthly CSE Meeting- final opportunity
for fall event recaps
• Wednesday, October 19: CSE Special Meeting: 2017 RFP
Presentations reviewed
• Wednesday, October 26: CSE Special Meeting to determine 2017
Funding Allocations
• Wednesday, November 2: Regular monthly CSE Meeting
• Thursday, November 17: Joint Meeting w/VLMDAC- Present Funding
Decisions
• Tuesday, Dec. 6: Present 2017 CSE Regular monthly CSE Meeting
➢ Motion to adopt revised RFP process dates.
M/S/P: Valenti/Wadey/Unanimous The motion passed 6-0 (Richardson absent)
➢ Motion to Adjourn at 11:25am
M/S/P: Valenti/Wadey/Unanimous The motion passed 6-0 (Richardson absent)
Next CSE Meeting:
Wednesday, June 1, 2016 @ 8:30am
And Joint Meeting with VLMDAC
Vail Town Council Chambers
CSE Minutes May 4, 2016 Page 6 of 6
May 17, 2016 - Page 45 of 60
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: VEAC 05102016 Meeting Minutes
ATTACHMENTS:
Description
VEACA 051016 Meeting Minutes
TOWN OF VAIP
May 17, 2016 - Page 46 of 60
Vail Economic Advisory Council (VEAC)
May 10, 2016
MEETING MINUTES
VEAC Members Present:
Bob Ford, Tara Picklo, Nick Brinkman, Alison Wadey, Rob Levine, Greg Moffet, Matt
Ivy, Brian Nolan, Mark Gordon, Kim Newbury-Rediker, Matt Morgan, Jim Kellen,
Chris Romer, Jenn Bruno, Rayla Kundolf
Town of Vail Staff Present:
Stan Zemler - Town Manager, Kelli McDonald - Economic Development Manager,
Laura Waniuk — Event Marketing Liaison, Kathleen Halloran - Finance Director,
Others Present:
Jeremy Reitman — Vail Valley Partnership, Ryan Kelsey — The Antlers
Financial Report
Upon receipt of all sales tax returns, March collections are estimated to be up 1.6%
compared to budget and up 3.9% from the prior year. RETT collections through April 27
total $1,499,992 down .7% from this time last year.
Neighboring Businesses Reports
1. How was your business this ski season?
2. How was it different from last ski season?
3. What plans do you have in place for this coming summer?
4. Who do you expect your customer to be this summer?
5. Are there any suggestions you have to make things better?
Lionshead Lodging
Ryan Kelsey — The Antlers
How was your business this ski season?
Relatively flat this year, Lodge at Lion Square up, Wyndham was up 5% in revenue.
Antlers experienced drop in occupancy in December. April was very weak compared to
previous years.
What plans do you have in place for coming summer?
Focus on capturing new group business in May, June and October. Bravo dominates
July, FIT is the focus for September and October.
What do you expect your clientele mix/customer to be this summer?
They believe that they will be mostly Colorado based. Wyndham has groups and
weddings.
Are there any suggestions you have to make things better?
VEAC Meeting — May 10, 2016 Page 1 of 4
May 17, 2016 - Page 47 of 60
Shrinking the perceived off season, creating destination and business market.
Wyndham focus on workforce housing opportunities.
Brian Nolan
Early snow, good snow was helpful. It's frustrating to have the construction in Arrabelle
area. They had a pretty good spring, combined March and April sales together. There is
an undercurrent of positive talk about the Epic Discovery park for summer of 2016 &
2017. The currency of Latin America had a big impact this year and may have a bigger
impact next year. Snowmass restaurant business was better than Aspen.
Nick Brinkman
Slow in January and February, caught up at this point. They have seen a little of a slow
down in the international buyer, there is a push to front range buyers. It's important to
market to the front range buyer. Most customers are in that 40-60 age range, looking
around the $750k to $1 million mark properties. The Mexican national market was slow
potentially due to the exchange rate. Mark Gordon echoed Nick's comments on real
estate buyers.
Matt Morgan
Volume wise — number of guests was good. But the level of free spend was off at his
restaurants. Retail shops said that the season was good not great. It flattened out in
March. Not growth that they hoped, but still ok.
Alison Wadey
Retailers said it was solid, good, but not great. There were more budget focused guests.
Everyone is really excited about Epic Discovery. Expecting shorter stay guest this
summer.
Jenn Bruno
It's affecting retailer purchasing, pricing and what type of merchandise they purchase.
Solaris as a whole had less volume. Guests were more aware of what they were
spending, more cautious. The visitor knows there are better value options out there, but
they are sticking around for loyalty to Vail.
Sara Picklo
Yeti's was down January to April this year compared to last year. April was very slow.
Mark Gordon
There are Mexicans that are still bullish on Vail, the Cascade purchase was funded by
Mexican financiers.
Rayla Kundolf
Meadow Drive was flat in retail, as were the galleries. The hotels broke even more or
less. The guests traveled in groups, three or four generations traveling together.
Millennials aren't interested in the retail we have, they are here for the experience. We
have to think smarter; our retail is set up for age 40 or more. It's a transition year, have
VEAC Meeting — May 10, 2016 Page 2 of 4
May 17, 2016 - Page 48 of 60
to adapt pricing. Businesses in Aspen had a successful season this year. Now is a
transition time with higher ADR, but providing great service. Lots of businesses closed
for Spring, they were fatigued. It's going to stay challenging for a while, retailers have to
get creative.
Jim Kellen
Post trip surveys show Vail positioned well. Guests want total resort experience.
Culinary way above competitors. Price sensitive guests were vocal.
Matt Ivy
Their year was different; they were 8-10% down from last year. The reservations are
booking really close in. Lots of front range, epic pass guests.
Chris Romer
There are lots of participatory sports groups this year. Group business is very strong.
There is a lot of compression this year with the Cascade and Vail Spa being closed and
Marriott partially closed. The groups are mostly in their meetings during the day, so they
are not necessarily out walking around in the Village. May customer is the value
proposition focused guest. Smaller groups are coming with smaller size programs
staying shorter time. The sweet spot for groups is 40-80 people. Get above 80 people
and there aren't as many locations that can house that size group for meeting space.
Stan Zemler
There are town librarians in town this week. Why did Aspen do better this season? Are
they attracting a different group?
Some of the competitive ski packages for front range people are pretty good. Kellen
said that the the four and seven day passes are resonating with the destination guest.
Moffet asked if we are more reliant on other groups than the Mexicans. Kellen stated
that they had a great domestic destination guest here in Vail. Bruno said that her clients
are taking away a week from Vail and going to Aspen instead. She has heard that from
a few different guests.
Moffet asked if the number of days on the frontage road is degrading the experience
and sending some people to Aspen.
Zemler stated that for the next meeting there should be a discussion of the Vail
economy. There are cycles that are very flat. It would be wise to recalibrate a little bit.
The conversation could be about reality of the next few years.
Rob Levine
Levine suggested switching gears from what we did to what can we do collectively.
Maybe the group needs to think about collective marketing messaging. What can we do
to attract the international market, etc.
VEAC Meeting — May 10, 2016 Page 3 of 4
May 17, 2016 - Page 49 of 60
Kelli McDonald
She mentioned the Town of Vail app development and wayfinding. There is a lot being
done behind the scenes especially with alignment of Vail Resorts, VLMDAC and CSE.
Bob Ford
Donors stepped up significantly for the 2015 World Championships, this year will be
flatter in terms of a dollar contribution. However, the donors are still donating at a good
rate.
2016-17 VEAC Work Plan
Please see attached presentation for further details.
McDonald reviewed the Work Plan with the group. .
Motion to Accept Work Plan
Moffet/Levine/Passed Unanimously
Town Manager's Report
Zemler wanted to touch on the KAABOO event, which will resolve in the next 30 days or
so. VVF will present to the VRD this week. They will come to the Council on May 17.
There have been a number of internal meetings about the event. The Town is really
digging into the issues about having that scale of event in Vail. There are a lot of things
surfacing that are challenging issues. Local people are starting to get involved in the
investigation of this event. Rediker-Newbury said that there will be a robust public
process regarding the event. One of the center points of the discussion regarding
KAABOO is the impact on the fields. There are events following KAABOO so the fields
need to be in good condition.
The Golf Course Clubhouse construction has been challenged by the weather and the
budget is impacted. Moffet asked if the VEAC can take a site visit out to the Clubhouse.
Zemler said that the place is currently looking spectacular.
Citizen Input
N/A
Other Business
N/A
Next Meeting:
Tuesday, June 21, Joint Meeting with Town Council, Council Chambers. Time TBD
(2:OOPM estimated time), DestiMetrics Mountain Travel Update Report
VEAC Meeting — May 10, 2016 Page 4 of 4
May 17, 2016 - Page 50 of 60
VAIL ECONOMIC ADVISORY COUNCIL 2016-2017
WORK PLAN
Excerpted from the Vail Economic Development Strategic Plan
Adopted December 2008
MISSION
The Vail Economic Advisory Council (VEAC) was established in 2006 as a citizens'
advisory group for the purpose of advising the Vail Town Council, Town Manager and
the community on economic issues that will sustain, enhance and diversify the town's
economy. Members are appointed by the Town Manager and the Council holds public
meetings the 2nd Tuesday of each month. The major function of the VEAC is to focus on
the overall economic future of Vail (West Vail to East Vail) and to develop an organized
plan of action using specific information gained from past studies, existing studies and
economic indicators
TOWN COUNCIL Areas of Focus:
• Enhance economic vitality — Preserve our vibrant and diverse economy that
keeps us at the forefront of our resort competitors.
• Grow a balanced community — Engage our community in honoring our social,
recreational, educational and environmental values that will guide sustainable
strategies throughout our community as the foundation for our town's continued
success.
• Continually elevate the quality of the experience — Deliver on the promise
"VAIL Like nothing on earth" that also supports "preserving our earth, in
everything we do.
Excerpted from Vail Town Council Action Plan
Adopted March 2016
VEAC Areas of Focus:
• Build a strong relationship between Town of Vail and the Vail business
community
• Increase the Town of Vail's economic activity
• Focus on building a year-round economy
• Support a quality workforce delivering world-class service
• Provide support for sustaining, upgrading and maintaining Vail's capital assets
• Support the stimulation of diversity of services and businesses locating in the
Town of Vail
VEAC GOAL 1:
BUILD A STRONG RELATIONSHIP BETWEEN THE TOWN OF VAIL AND THE VAIL
BUSINESS COMMUNITY
Objective: Engage the Vail Economic Advisory Council to accomplish this goal.
Action Step: Adopt and implement the VEAC 2016-17 work plan in Q2 2016.
May 17, 2016 - Page 51 of 60
Objective: Strengthen partnerships with Vail businesses to retain leadership position in
lodging and tourism activity in comparison with resort competitors.
Action Step: Encourage VEAC members to serve as liaison between the Town
of Vail, Vail Resorts and businesses in the sectors of retail, lodging, food and
beverage, development, real estate, medicine, etc. by meeting one-on-one and
engaging in dialogue to understand how the Town can be a better resource for
businesses.
Action Step: Assist in fostering strategic alignment of resort services and guest
relations with Vail Resorts and business community to improve the experience
for guests and residents. — Q2 & 4 2016, Q2 &4 2017 through feedback received
from the neighboring business reports
Action Step: Focus on increasing international destination guests by supporting
CSE and VLMDAC-directed marketing activities, programs and events by giving
input at the joint meetings scheduled with these groups and VEAC.
Action Step: Support goals and objectives of the Eagle Air Alliance by
scheduling a joint meeting with Eagle Air Alliance and Eagle Airport
representatives and providing input
GOAL 2:
INCREASE THE TOWN OF VAIL'S ECONOMIC ACTIVITY AS MEASURED BY
SALES TAX REVENUE TO EXCEED ANNUAL INFLATION, AS MEASURED BY THE
CONSUMER PRICE INDEX
Objective: Benchmark and monitor local economic performance in order to track and
respond to changing economic conditions.
Action Step: Review and comment on these reports and others at monthly
meetings:
Vail Business Review
Sales Tax Vail Taxable Sales Report
Mountain Communities Sales Report
Vail Lodging Occupancy Reports
Competitive Resort Reports
Consumer Confidence Reports
Travel Trend Reports
Economic Indicator Table
Economic Forecast Reports
Action Step: Maintain historical and current economic indicators for the Town of
Vail by issuing and commenting on semi-annual reports
Action Step: Solicit ideas twice annually from each VEAC member to enhance
economic vitality.
May 17, 2016 - Page 52 of 60
Action Step: Participate in economic development planning representing Vail's
interests - on local, county regional and state level as meetings are scheduled.
Action Step: Provide input to the long-term strategic plan to enhance the
competitiveness of the Town of Vail. Q4 2016
GOAL 3:
FOCUS ON BUILDING A YEAR-ROUND ECONOMY; REDUCE ECONOMIC
SEASONALITY BY GROWING THE SUMMER ECONOMY (MAY — OCTOBER) AT A
RATE GREATER THAN THE WINTER ECONOMY (NOVEMBER — APRIL)
Objective: Vail Local Marketing District annual plans will be developed to build long-
term brand awareness that drives short-term sales and continues to position Vail as a
world-class, year-round premier international destination.
Action Step: Review the annual Vail Local Marketing District plan and provide
input as it relates to sustainable economic health and remain flexible for new
opportunities given the economic environment to maintain the goal of being the
"premier international mountain resort community" — Q3 2016 & 2017.
Action Step: Integrate the VEAC and VLMDAC at a higher level — monitor the
process that is currently underway to improve communications and alignment
with meetings twice annually.
Action Step: Collaborate with Vail Mountain on winter strategies to create year-
round alignment for marketing efforts - Q3 2016 and 2017.
Action Step: Review strategies on recruitment of group business to ensure
alignment with supporting local businesses and filling need times as well as an
emphasis on destination orthopedics and medical meetings. Hold meeting with
Vail Valley Partnership in Q4 2016 and 2017.
Objective: Commission on Special Events and Council Contributions annual funding
allocations will be developed.
Action Step: Review the annual funding allocations for Commission on Special
Events and Council Contributions and provide input as it relates to sustainable
economic health and remain flexible for new opportunities given the economic
environment to maintain the goal of being the "premier international mountain
resort community" — Q3 2016 and 2017.
Action Step: Integrate the VEAC and CSE at a higher level — monitor the
process that is currently underway to improve communications and alignment
with an annual meeting - Q3 2016 and 2017.
Action Step: Review event strategies with the objective of securing event
partnerships and ensuring appropriate recognition for town support — Q3 2016
and 2017
May 17, 2016 - Page 53 of 60
GOAL 4:
PROVIDE SUPPORT FOR A QUALITY WORKFORCE DELIVERING WORLD-CLASS
SERVICE TO POSITIVELY IMPACT VAIL'S ECONOMY
Objective: Work with Town staff, the business community, Eagle County and other
municipalities to address future workforce housing needs.
Action Step: Provide input into updates of the Vail Employee Housing Strategic
Plan as needed.
Action Step: Provide input on the Chamonix Development — Q3 2016
Action Step: Provide input on importance of quality customer service to
neighboring businesses, business associates and employees by working closely
with the VCBA, VVP and Vail Resorts — Q3 2016 and 2017
Objective: Work with Town staff, the business community and Eagle County to address
parking and transportation issues for workers and guests.
Action Step: Provide input on the updated strategic transportation plan as it
relates to Vail's economic health — Q4 2016 and 2017
Action Step: Review ECO Transit plans and provide input as it relates to service
in and out of Vail — Q4 2016 and 2017
Objective: Look toward the next generation of community leaders
Action Step: Refresh membership of the VEAC annually to include at least one
member of the next generation of community leaders. — Q1 2016 and 2017
Action Step: Review the results of the community survey and provide input —
Q3 2016.
Action Step: Solicit VEAC members for recommendations of individuals to
participate in leadership programs as they become available.
GOAL 5:
PROVIDE SUPPORT FOR SUSTAINING, UPGRADING AND MAINTAINING VAIL'S
CAPITAL ASSETS AND NATURAL RESOURCES AS IT RELATES TO
SUSTAINABLE ECONOMIC, ENVIRONMENTAL AND SOCIAL HEALTH
Objective: Provide input to proposed development, redevelopment and master plans.
Action Step: Provide input on proposed development and/or redevelopment as it
relates to Vail's economic vitality — As needed
Action Step: Provide input into the completion and implementation of the Vail
Valley Medical Center Facilities Plan — As needed
May 17, 2016 - Page 54 of 60
Action Step: Provide input into the Gore Creek plan — Q4 2016
Action Step: Provide input into the Updated Strategic Environmental Plan — Q1
2017
Action Step: Provide input into the Technology Strategic Plan — Q2 2017
GOAL 6:
SUPPORT THE STIMULATION OF DIVERSITY OF SERVICES AND BUSINESSES
LOCATING IN THE TOWN OF VAIL
Objective: Develop a strategy to support retention and development of existing and new
businesses.
Action Step: Develop a program of retention visits to include representatives
from Town Council, VEAC, Town Manager's office and Economic Development
Office quarterly
Action Step: Conduct a roundtable discussion on developing an economic
diversity to assess current economic drivers and determine key leverage points
for increased diversity. Q4 2016 and 2017.
Action Step: Strengthen ties with small businesses by engaging VEAC, VVP
and VCBA to help identify existing resources from the organizations that these
businesses can tap into. — Q2 2017.
Action Step: Hold a roundtable on existing regulations to improve the
environment for doing business in Vail. - Q3 2016 and 2017.
Indicates Council Areas of Focus from Council Action Plan Adopted March 2016
May 17, 2016 - Page 55 of 60
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Town of Vail 50th Celebration 051016 Meeting Minutes
ATTACHMENTS:
Description
Minutes 50th Celebration 051016
TOWN OF VAIP
May 17, 2016 - Page 56 of 60
TOWN OF VAIL 50 YEARS OF COMMUNITY
PLANNING MEETING MINUTES
3:30 p.m. Tuesday, May 10, 2016
Administration Conference Room
Team Members Present
Lori Barnes
Jenn Bruno
Carolyn Godfrey
Susie Hervert
Kim Langmaid
Jen Mason
Gail McFall
Kelli McDonald
Patty McKenny
Susan Mitchell
Aryn Schlichting
Decisions & Direction
Purpose: We're throwing a birthday party to celebrate 50 years of Community and Local
Government. Our party will be engaging and fun (Community Fair style) and will build upon our
sense of community and civic pride. We will recognize the contributions of past and current
members of the extended community and their families, and inspire the leaders of tomorrow.
Key Audiences: Community members at -large (including 2"d homeowners), school children,
dignitaries (current and former Town Council members, Town Managers, 20+ year employees —
and their families), current employees, young professionals, members of the business
community
Save the Dates I Where & When:
July 4th Vail America Days Parade (VIP viewing area); parade teaser
July 12 & August 9 Community Picnic buildup
August 23 VIP Lunch/Brunch/Meet & Greet with Vail Town Council - TBD
August 23 Official Town of Vail Birthday Party, 4 to 6 pm —Donovan Pavilion
August 23 Hot Summer Nights tie-in TBD
Birthday Party Activities (estimated attendance 500 — no tickets necessary): Food trucks (500
entrees), cupcakes for 1,000, ice cream for 1,000; photo booths, staging of community photo
with participants forming a "50"; sing Happy Birthday, vintage photos displayed, dunk tank,
volleyball, outdoor activities, short program, drum line
Giveaways: Commemorate pins, eco -friendly balloons, Did you Know? handout
Ongoing Legacy Initiatives via Schools in the Fall:
Job Shadowing, Middle School, High School
Mock Town Council Meeting, 5th graders
Buildup Activities:
Vail Public Library Summer Reading Program — What does Vail mean to you?
Vail Public Library display
Children's artwork/poems featured in Vail Daily
Deliver ice cream to the schools ? - TBD
May 17, 2016 - Page 57 of 60
May 17, 2016 - Page 58 of 60
TOWN Of VAJL'
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease,
transfer, or sale of property interests; to receive legal advice on specific legal questions; and to
determine positions, develop a strategy and instruct negotiators, Regarding potential KAABOO
music concerts at Ford Park
PRESENTER(S): Matt Mire, Town Attorney
May 17, 2016 - Page 59 of 60
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Recess estimated at 4:15 p.m.
TOWN OF VAIP
May 17, 2016 - Page 60 of 60