HomeMy WebLinkAbout2016-07-05 Agenda and Supporting Documentation Town Council Regular MeetingVAIL TOWN COUNCIL REGULAR MEETING
Evening Agenda TOWN Of VAJt'
Town Council Chambers
75 South Frontage Road W., Vail, CO 81657
6:00 PM, July 5, 2016
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town
services, policies or other matters of community concern, and any items that are not on the agenda. Please
attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the
meeting and to allow equal opportunity for everyone wishing to speak.
1. Citizen Participation
2. Consent Agenda
2.1. Town Council May 3, 2016 meeting minutes
2.2. Town Council May 17, 2016 meeting minutes
3. Town Manager Report
3.1. Community Upcoming Events Updates 5 min.
Bighorn Park Community Picnic, July 12, 11:30 a.m. - 1:00 p.m.
Donovan Pavilion Community Picnic, August 9, 11:30 a.m. - 1:00 p.m.
Neighborhood Evacuation Drill, August 9, 2016
50th Birthday Party, Donovan Pavilion, August 23, 4:00 p.m. - 6:00 p.m.
4. Presentations / Discussion
4.1. Public Comment on use of Lighted Pedestrian Crossing Safety Devices and 20 min.
Enhancements for Frontage Roads and Roundabouts
Public input is welcome on this topic.
Presenter(s): Greg Hall, Director of Public Works
Action Requested of Council: Listen to presentation and public input and
direct staff.
Background: At the June 7, 2016 Town Council meeting, the Pedestrian
Safety Enhancements (memo attached) were presented and discussed. It
was requested by Council to hold a public input session to gather
additional input and concerns regarding the use of lighted Pedestrian
Crossing Safety Devices.
July 5, 2016 - Page 1 of 68
5. Action Items
5.1. Ordinance No. 15, Series 2016, First Reading, An Ordinance Making 30 min.
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real
Estate Transfer Tax Fund, Dispatch Services, Timber Ridge Enterprise
Fund, and Vail Marketing Fund.
Presenter(s): Carlie Smith, Budget Analyst
Action Requested of Council: Approve or approve with amendments
Ordinance No.15, Series 2016
Background: Please see attached memo
Staff Recommendation: Approve or approve with amendments Ordinance
No. 15, Series 2016
6. Public Hearings
6.1. Ordinance No. 9, Series of 2016, Second Reading, An Ordinance 10 min.
Amending Chapter 4 of Title 7 of the Vail Town Code to Regulate Electric
Assisted Bicycles and Allow Electric Assisted Bicycles on Bicycle and
Pedestrian Paths in Town
Presenter(s): Gregg Barrie, Senior Landscape Architect and Matt Mire,
Town Attorney
Action Requested of Council: Approve, approve with amendments or deny
Ordinance No. 9, Series of 2016 on second reading.
Background: The Town of Vail desires to promote the use of electric
assisted bicycles as an alternate mode of transportation and to encourage
more people to complete trips by environmentally -friendly modes of
transportation. Currently, the Vail Town Code does not permit electric
assisted bicycles to be operated on bicycle and pedestrian paths. This
ordinance will ensure the use of electric assisted bicycles as an alternate
mode of transportation is safe, prudent and in the best interest of all users.
Staff Recommendation: Approve, approve with amendments or deny
Ordinance No. 9, Series of 2016 on second reading.
6.2. Ordinance No. 12, Series of 2016, Second Reading, An Ordinance 5 min.
Amending Ordinance No. 14, Series of 2015, Adopting by Reference the
2015 Edition of the International Plumbing Code.
Presenter(s): George Ruther, Director of Community Development
Action Requested of Council: Approve, approve with modifications or deny
Ordinance No. 12, Series of 2016.
Background: The Vail Town Council adopted Ordinance No. 14, Series of
2015 in October of 2015. In doing so, the building codes of the Town of Vail
were updated to the most recent version of the codes at that time. Since
that time, the State of Colorado has adopted the 2015 Edition of
International Plumbing Code, more commonly referred to as the "Colorado
Plumbing Code". The purpose of this ordinance is to ensure the Town of
Vail is up to date on the adoption of the most recent building codes.
Staff Recommendation: The Community Development Department
recommends the Vail Town Council adopts Ordinance No. 12, Series of
2016, as read.
6.3. Ordinance No. 14, Series of 2016, An Ordinance Authorizing the Sale of 5 min.
Real Property Along Snowberry Drive, in Exchange for the Purchase of
Real Property Along Snowberry Drive
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: Approve, approve with amendments or
July 5, 2016 - Page 2 of 68
deny Ordinance No. 14, Series of 2016 on second reading.
Background: Request for a land swap of private property and town right of
way, exchanging excess right of way for private property which has
Snowberry Drive encroaching within it.
Staff Recommendation: Approve Ordinance No. 14, Series of 2016 on
second reading.
7. Adjournment
7.1. Adjournment 7:20 p.m.
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by Public Access Television Channel 5 and
available for public viewing as the meeting is happening. The meeting videos are also posted to Channel 5 website
the week following meeting day, www.publicaccess5.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48
hour notification. Please call 970-479-2356, Telecommunication device for the deaf (TDD) for information.
July 5, 2016 - Page 3 of 68
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Town Council May 3, 2016 meeting minutes
ATTACHMENTS:
Description
Minutes from May 3, 2016 meeting
TOWN OF VAIP
July 5, 2016 - Page 4 of 68
Vail Town Council Meeting Minutes
Tuesday, May 3, 2016
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Dave Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Dick Cleveland
Kim Langmaid
Jen Mason
Greg Moffet
Absent: Kevin Foley
Staff members present: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
1. Citizen Participation
Stephen Connolly, resident and candidate for Vail Recreation District board, commented on his
support of holding the election at the Grand View and related polling requirements related to
signage and 100 feet from polling entryway. He also commented on the town's marketing
efforts and suggested a need for a Chief Marketing Officer.
Michael Cacioppo, candidate for Colorado State House representative, spoke about his run for
the state office commenting on several issues of state concern, including 1 -70 and toll lane.
Robin Birch, resident, expressed support of beautifying the area on North Frontage Road and
Booth Falls Road owned by VMS and CDOT. She requested town of Vail support of the project
as well and noted her efforts to design and raise funds for the project.
2. Consent Agenda
2.1. Minutes from April 5, 2016 meeting
Moffet moved to approved the April 5t" minutes; Bruno seconded the motion. The motion
passed (6-0).
2.2. Minutes from April 19, 2016 meeting
Moffet moved to April 19 minutes; Mason seconded the motion. The motion was amended to
include a change to Cleveland's motion about the Vail Trail which would include revising the
word "possible to impossible" on page 5 of the draft minutes. The motion passed; Chapin
abstained (5-0).
3. Town Manager Report
3.1. Vail Community Picnics - Proposed Dates
The following dates were confirmed for the community picnics:
Town Council Meeting Minutes of May 3, 2016 Page 1
July 5, 2016 - Page 5 of 68
1) Bighorn Park - July 12
2) Donovan Park - August 9
4. Presentations / Discussion
4.1 US Open Burton Snowboard Championships Event Recap
Presenter(s): Marc Murphy, Director of Partner Marketing
Background: Burton event promoters will provide a 2016 US Open Snowboarding
Championship event recap noting some of the community and economic benefits of the
event. Note the presentation will only be a portion of the slides included in the packet in
order to meet the 30 minute time limit.
Burton's representatives presented highlights and a recap of the event as follows:
■ Note from founders Jake & Donna ■ RRC Survey Results & General USO
Burton Findings
■ Description of the two premium brands ■ Financial impacts
& Burton's mission and vision ■ Community Contributions
■ Goals & objectives ■ Media highlights : Webcast, TV, radio
■ US Open Highlights ■ Marketing
■ Event Strengths ■ PR/Communications — highlights
■ Lessons Learned ■ Events costs almost $5M
■ Sustainability Efforts
They expressed their hope for continued partnering with the Town of Vail and attracting and
retaining current and new sponsors for the event. Thank you' s were expressed on behalf of
both participants, Burton and Town of Vail. Some feedback about the events included:
✓ Families were uncomfortable at the ✓ Continue to seek out sustainability
concerts with some safety concerns in components for the event
terms of areas they could stand and not ✓ Engage youth with Burton owners
be impacted by the general crowed. ✓ Helpful recap
✓ Great execution, keep up the diligence ✓ Great event "vibe", people love the
and work with the event event
✓ Requested information about the per
person expenditure?
Chapin invited public input at this time. Stephen Connelly commented about the need for a
chief marketing officer, a position that would help evaluate the contributions and impacts of such
event.
5. Action Items
5.1 Review and Adoption of Welcome Centers Host Program Operational Goals and Next
Steps
Presenter(s): Suzanne Silverthorn, Communications Director
Action Requested of Council:
1) Adopt and/or modify the10 partner -driven goals to be incorporated into future operations
of the Vail Village and Lionshead Welcome Centers and Community Host Program
beginning October 1, 2016.
Town Council Meeting Minutes of May 3, 2016 Page 2
July 5, 2016 - Page 6 of 68
2) Direct staff to initiate a Request for Proposals process to direct future operations of the
Welcome Centers/Host Program according to the timetable presented.
3) Define the recommended role of the Town Council regarding operation of the Welcome
Centers/Host Program to include interviews of RFP finalists and a selection decision on
July 19, 2016.
Background: To prepare for future operation of the Vail Welcome Centers and Community
Host Program, the Town Council has directed staff to assess the Town's stated vision,
mission and goals and to recommend updates and next steps
There was a presentation by staff who presented a review of the role of welcome centers in the
economic place of Vail, staff presented a guest services vision which was adopted in 2011, and
highlighted goals for future operation of the Welcome Centers/Host Program. Suggestions were
developed by the Town's partner agencies. Zemler requested permission to proceed with the
RFP that would direct future operations of the centers and he then recommended a role for town
council in terms of interviewing the finalist; the following steps were proposed, as follows:
■ May 17, 2016 — Request for Proposals issued
■ May 17 to May 31, 2016 — Interested parties invited to schedule a tour of the facilities with
an opportunity to ask questions of the contract administrator and other Town personnel
■ June 1, 2016 — Deadline for contractors to confirm participation in the proposal process
■ July 1, 2016 — Submission deadline for proposals
■ July 8, 2016 — Finalists notified of advancement to next phase
■ July 19, 2016 — Finalists interviewed by Town Council with selection of contractor
■ October 1, 2016 — Start date for new service contract
There were some council comments that addressed the need to:
■ Understand the level of service commitment using "exceptional" as part of the description
■ Define only one overarching objective of the centers
■ Understand what the town is looking for in its proposals by simplifying the RFP scope
There was support to proceed with the proposed RFP process.
Mayor Chapin asked for public comment.
Michael Kurz, VEAC, commented about the need for centers representing the "brand front"
with the suggestion that the positions are permanent and highly professional representatives.
He suggested they make a paradigm shift to a "retail brand outlet" with a review of the mission
and look for a strategic partner that can help keep the customer instead of sending them
elsewhere for the information.
Stephen Connolly, supported a review of all town facilities operations, supported current
center operator, be realistic about the mission of the facilities.
Zemler suggested no action be taken at this time on the specific scope of the proposal so staff
could evaluate the input in order to make further revisions. Staff would return for final approval
of the scope and process at the next meeting.
5.2 Name Skatepark at Lionshead Parking Structure the "Zeke M. Pierce Skatepark"
Presenter(s): Todd Oppenheimer, Capital Projects Manager
Background: This request is being made in response to comments provided by Cameron
Chaney, the high school student who demonstrated a skatepark was possible in the
Town Council Meeting Minutes of May 3, 2016 Page 3
July 5, 2016 - Page 7 of 68
Lionshead Parking Structure, to honor his friend and classmate, Zeke Pierce, who died in
2013.
A presentation was made by staff with a request for naming the skatepark in memory of Zeke M.
Pierce (local resident who died in mountain bike accident in 2013 at age of 16) as suggested by
Cameron Chaney, the inspiration behind the idea of the park and friend of Pierce. Moffet
moved to officially name the skatepark after Zeke M. Pierce; Bruno seconded the motion. The
motion passed (6-0). There were some comments about placing a plaque recognizing
Chaney's contributions to the park, and including Vail in the name as well.
6. Public Hearings
6.1. Design Review Board decision approving Booth Creek Park Redevelopment
A call up hearing pursuant to Section 12-3-3, Appeals, Vail Town Code, of the final decision
of the Town of Vail Design Review Board approving the Booth Creek Park redevelopment
(DRB160048), located at 2900 Manns Ranch Road (Booth Creek Park)/Lot 11, Block 1, Vail
Village Filing 13 (DRB160048)
Presenter(s): Chris Neubecker, Planning Manager
Background: Town Council requested a call up hearing to review the conditional approval by
the Design Review Board of the Booth Creek Park redevelopment.
Mayor Chapin opened the public hearing at this time. There was a presentation by Chris
Neubecker, Community Development and Todd Oppenheimer, on behalf of Town of Vail as
applicant. There was discussion about the basis of the DRB decision and their noted concern
the roof would not be maintained properly, and staff's recommendation that the living roof can
be approved if properly maintained per requirements outlined in Title 12 & 14 of the Code.
Public comment was invited and Robin Birch, neighborhood resident, spoke about her concerns
with the grass roof, i.e. the costs, plant failure on green roof, how many days of the year will this
be green and beautiful. There were no further comments and the public hearing was closed.
There were no further staff or council comments at this time.
Moffet moved to approve, with conditions, the application for Design Review for the Booth Creek
Park redevelopment (DRB160048), located at 2900 Manns Ranch Road (Booth Creek Park)/Lot
11, Block 1, Vail Village Filing 13, with the condition that "The grass roof on the restroom
building shall be changed to a flat membrane roof with gravel ballast." There was not a second
to the motion.
Cleveland moved that the Town Council hereby modifies the decision of the Design Review
Board concerning the application for Design Review for the Booth Creek Park redevelopment
(DRB160048), located at 2900 Manns Ranch Road (Booth Creek Park)/Lot 11, Block 1, Vail
Village Filing 13, with removal of the condition of approval that "The grass roof on the restroom
building shall be changed to a flat membrane roof with gravel ballast", and that the Vail Town
Council hereby approves the application for Design Review for the Booth Creek Park
redevelopment (DRB 1 60048),as originally submitted by the Applicant to the Town of Vail,
including the living roof on the restroom building, with a new condition of approval to read as
follows:
Town Council Meeting Minutes of May 3, 2016 Page 4
July 5, 2016 - Page 8 of 68
`If at any time the living roof on the restroom building is not maintained with live grasses
and/or live forbs per the approved plans for a period greater that one (1) year, the applicant
shall replace the living roof system with a new roof material in compliance with the
requirements of Title 12 and Title 14 of the Vail Town Code."'
Bruno seconded the motion. Chapin summarized the motion "to keep the grass roof only if it is
maintained." Some members expressed concerns with this direction. There was a suggestion
to resubmit the application if this action did not meet expectations on the topic. The motion was
voted on and passed (4-2; Chapin and Moffet opposed).
There being no further business to come before the Council, Moffet moved to adjourn the
meeting and Bruno seconded the motion which passed (6-0) and the meeting adjourned at
8:15 p.m.
Respectfully Submitted,
Attest:
Dave Chapin, Mayor
Patty McKenny, Town Clerk
Town Council Meeting Minutes of May 3, 2016
Page 5
July 5, 2016 - Page 9 of 68
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Town Council May 17, 2016 meeting minutes
ATTACHMENTS:
Description
Minutes from May 17, 2016 meeting
TOWN OF VAIP
July 5, 2016 - Page 10 of 68
Vail Town Council Meeting Minutes
Tuesday, May 17, 2016
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Dick Cleveland
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Staff members present: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
1. Citizen Participation
Michael Cacioppo, candidate for State House of Representatives District 26, expressed
support for affordable housing discussions with regional stakeholders, including USFS, to
build housing for resort employees.
Emily Tamborino, VVMC, communications manager, supported partnership with Starting
Hearts in their effort to purchase and place defibrillators around Vail and the region.
Alan Himelfarb, Starting Hearts, thanked Town of Vail for their support and spoke about the
launch of their partnership with Eagle County School District related to training programs they
will implement together.
Rick Arnold, Holy Cross Energy, presented their disbursement check ($193K) for the funding
of community enhancement projects implemented in local communities. He spoke briefly
about the outcomes of this program.
2. 2. Appointments for Boards and Commissions
2.1. Vail Local Licensing Authority Board Appointments
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Appoint members to Vail Local (Liquor) Housing Authority or
conduct final interview on June 7 and then make appointments.
The appointments were rescheduled to June 7 so that two candidates could be interviewed.
3. Consent Agenda
3.1. Resolution No. 17, Series of 2016, A Resolution Approving an Intergovernmental
Agreement between the Eagle County Housing and Development Authority and the Town of
Vail for Certain Housing Administrative Services, and Setting Forth Details in Regard Thereto.
Town Council Meeting Minutes of May 17, 2016 Page 1
July 5, 2016 - Page 11 of 68
Background: The Town of Vail is in need of certain housing administrative services. The Eagle
County Housing and Development Authority is willing and capable of providing housing
administrative services to the Town of Vail. An intergovernmental agreement is needed to
properly contract for the services to be completed. The proposed agreement outlines the terms
under which the work is to be completed. The agreement expires on its terms on December 31,
2016. The two parties may choose to enter into a new agreement in 2017 if determined to be
mutually beneficial.
3.2. Resolution No. 18, Series of 2016, A Resolution Approving an Intergovernmental
Agreement Between the Town of Vail and USDA, Forest Service White River National Forest's
Eagle/Holy Cross Ranger District Regarding the Control and Eradication of Noxious Weed and
Invasive Plant Species; and Setting Forth Details in Regard Thereto
Background: In the March 2016 Supplemental Budget Request, the Town Council approved
$15,000 to partner with the U.S. Forest Service (USFS) to control the spread of noxious weeds.
3.3. Resolution No. 19, Series of 2016, A Resolution Approving an Intergovernmental
Agreement Between the Town of Vail. Colorado and the Colorado Department of Transportation
Regarding Sediment Control Disposal Area on the North Side of Interstate 70 at Approximately
M.P. 178- 179; and Setting Forth Details in Regard Thereto Background: The Intergovernmental
Agreement defines roles and responsibilities for the Town and Colorado Department of
Transportation for the sand storage berm in East Vail.
3.4. Resolution No. 20, Series of 2016, A Resolution Approving an Intergovernmental
Agreement Between the Town of Vail, USDA, Forest Service Eagle/Holy Cross Ranger District
Regarding the Town of Vail Hazardous Fuels Reduction Project; and Setting Forth Details in
Regard Thereto
Background: During the first budget supplemental of 2016 Council approved funding of phase
one of the Intermountain Fuels Reduction Project (also referred to as Town of Vail Hazardous
Fuels Reduction Project) in the amount of $63,700. This Intergovernmental Agreement sets
forth the conditions for the transfer of funds to the U.S. Forest Service to initiate this project.
3.5. Resolution No. 21, Series of 2016, A Resolution Approving any Intergovernmental
Agreement Between the Town of Vail and Other Colorado Governmental Agencies Regarding
Mutual Fire Aid; and Setting Forth Details in Regard Thereoto
3.6. Request to Award Construction Contract for Booth Creek Park Redevelopment and Golden
Peak Sport Courts Background: The purpose of this item is to request the Town Council direct
the Town Manager to enter into a construction contract with RA Nelson, LLC. in an amount not
to exceed $1,971,054.27 for the construction of improvements to Booth Creek Park and the
Golden Peak Sports Courts (Pickleball Courts).
Moffet moved to approve the consent agenda outlined above; Foley seconded the motion and it
passed (7-0).
4. Town Manager Report
There were no items reported on at this time.
Town Council Meeting Minutes of May 17, 2016 Page 2
July 5, 2016 - Page 12 of 68
5. Presentations / Discussion
5.1. Vail Youth Recognition Award
Presenter(s): Scott O'Connell, Vail Valley Exchange
Action Requested of Council: Present local students with Vail Youth Recognition Award.
Background: The purpose of the award is to recognize and reinforce outstanding achievement
by youth of the Upper Eagle Valley, both for their individual achievements and as role models
for their peers. The Vail Town Council created this award to acknowledge and reward students
from our community schools.
O'Connell presented the awards on behalf of the Vail Valley Exchange and Town of Vail to
students Lydia Routolo who attends Battle Mountain High School and Lyle Shipp who attends
Vail Mountain School.
5.2. Update on KAABOO-Vail Music Experience August 18-20, 2017
Presenter(s): Mike Imhoff, Vail Valley Foundation, Bryan Gordon, KAABOO
Action Requested of Council: Feedback and input requested but no formal action requested
at this time. Will request formal approval by Council to proceed with this project at first
meeting in June 2016.
Background: VVF and our partner KAABOO have had a myriad of meetings since the last
council update (April 5) with all primary Vail community interested parties and groups that
may be impacted by our KAABOO-Vail project. As part of the materials, VVF has drafted a
detailed vision and plan with a 90 day action steps for council review. KAABOO Music
Experience is not a music festival, but an experience catering to a specific audience and
consumer over a three day weekend in Vail. The event offers fine dining, comedy, premium
spirits, craft breweries, VIP experiences, and live music.
Mason recused herself from the discussion of this item due to conflict of interest. Mike
Imhof, VVF, presented an overview of the music experience proposal and noted their
interest in hearing from the community. He noted their schedule to present to Vail
Recreation District, Betty Ford Alpine Garden and the Nature Center in the near future. Joe
Stiles, KAABOO, project manager & environmental designer, presented details about the
event, including a review of the site plans and design of the event. Chapin invited public
input at this time.
Bob Armour, expressed concern about impacts due to number of attendees, length of
festival, the impacts on the fields, and concern about multi year commitment to such an
event. Too big for Vail!
Margaret Rogers, resident, expressed several concerns about the event related to
displaced park users, the park should not be limited to just one event per the parks master
plan, too little time to review the proposal, and concern about multi year commitment. She
expressed that she loved the idea, but the Ford Park location is of great concern.
Chris Romer, Vail Valley Partnership, expressed support of the event which is aligned with
the mission of the Commission on Special Events and brand of Town of Vail, the target
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July 5, 2016 - Page 13 of 68
market, the drive for destination visitors, time of year. He also noted and understands the
concerns being expressed about impact on fields and Vail in general.
Rayla Kundolf, business owner and resident, expressed support for the event, thinks it is
the right target market, encouraged businesses get involved in the event, meets Vail's
brand, need the iconic event, Vail has always worked through the challenges large events
bring.
Michael Staughton, Vail Business owner and Chamber member, expressed concern about
the timing for the decision is too short, concerned about displaced users, must take care of
Vail first.
Michael Cacioppo, expressed that he has not reached a final opinion until more public input
is received although is concerned that guidelines are not being followed.
Johannes Faessler, Sonnenalp Hotel, expressed support of the event from a business
perspective, likes the multi year commitment and potential that would bring to attract new
guests, encouraged the VVF to work with the town to host such an event.
Skip Thurnauer, VLMDAC member, and as a resident supports the event, the timing, the
market and it would be excellent to have this event to help with summer business.
Ross Cohen, resident and business owner, supports the event which would attract next
generation and would serve as an epic event but would want to ensure the event promoters
work with the local business owners to include them in the event.
Gwen Scapula, resident, concerned about Ford Park impacts with length of the event, the
displaced users, impacts on transportation, roads, parking, area resident, and the timing
placed on the decision.
Nicola Ripley, BFAG, requested adequate time to review the proposal, but sees many
challenges with the proposal.
Heidi Biele, resident, expressed support of the event which would create a great venue for
Vail in offering a music experience.
Doe Browning, resident and trustee of BFAG, expressed concerns about the music festival
and market that is attracted, would like to request support from the event producers to help
them offset the impacts to BFAG and its users.
Chapin noted no decision was being made at this time; there were several comments made
by Council as follows:
✓ There was support of the proposal but much work would need to be done to work
through the impacts and challenges
✓ There would need to be participation and decisions made by VRD and BFAG and
Nature Center before any final decision would be made
✓ This may serve as an iconic event for Vail
✓ Proposal deserves a thorough vetting identifying problems and potentials and most did
not support the need for a decision by June 10, requested an eight week delay
✓ Some concern about a multi year contract and commitment
Town Council Meeting Minutes of May 17, 2016 Page 4
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✓ The town should not take any financial risk with the event
✓ Must be attention paid to the environment and sustainability and a zero waste event
✓ Must be a thorough evaluation of the impacts on the turf
✓ What is VVF role in the implementation of the event
✓ Must understand the impacts on displaced users
Again, it was noted there would be more opportunities scheduled at public meetings for the
public to comment on the event proposal. Jen Mason returned to the meeting at this time.
5.3. Slifer Square - Update
Presenter(s): Todd Oppenheimer, Capital Project Manager/Landscape Architect
Action Requested of Council: To provide feedback to in regards to Council's preferences for
change to Slifer Square and direct to staff to begin the process for procurement of design
services for the project.
Background: Staff will update the Town Council on the results from the public meeting held
on March 29, 2016.
Todd Oppenheimer, Landscape Project Architect, reported on the public meeting held for
the Slifer Square project. In summary, those attending asked that the natural character and
flow of the area be maintained but any improvements in functionality and aesthetics would
be welcomed. Council presented some feedback related to suggestions as follows:
✓ Bus stop area improvements both physically and operationally
✓ Water quality and infiltration improvements
✓ Maintain natural existing character of the area
✓ Maintain the ability to use the fountain area with improved areas for sitting around the
fountain
Oppenheimer noted that a project scheduled would be drafted based on this input, the design
work, and ability to begin construction either yet this year or next spring.
6. Action Items
6.1. Welcome Centers/Host Program Request for Proposal (RFP)
Presenter(s): Stan Zemler, Town Manager and Suzanne Silverthorn, Director of
Communications
Action Requested of Council: Approve and/or modify a request for proposal (RFP) and
selection process for management of Vail's Welcome Centers, the Volunteer Community Host
Program and Guest Welcome Services beginning October 1, 2016.
Background: To prepare for future operation of the Welcome Centers and Community Host
Program, the Town Council has directed staff to prepare a Request for Proposal in which
respondents will describe how best to use the town's resources "to create a five-star customer
experience."
Silverthorne reviewed the purpose of the discussion on the welcome centers/host programs
and offered the following goals:
1) Ideas for expansion of services offered in the welcome centers
2) Increased utilization of the facilities
3) 10 goal areas were identified
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4) It was requested to shorten the mission with a scaled back intent —
5) Issue the rfp but give the responder the opportunity to define the 5 star customer
experience
6) Drafted an rfp is in the packet w/ a timetable
The amended RFP document was reviewed and the town council would still serve as the
selection committee throughout the process. There were comments that the scope of the
RFP should allow the vendor to explain "what they will be doing for the town" and not what the
town wants the vendor to do. Moffet moved to approve the RFP amended document and
evaluation process to include Town Council as the selection committee. Bruno seconded the
motion and it passed (7-0).
6.2. Ordinance No. 10, Series of 2016, First Reading, An Ordinance Amending Chapter 7 of
Title 5 of the Vail Town Code Concerning the Liability for Costs Associated with the Town's
Provision of Fire Protection Services to Properties Located Outside Town Boundaries
Presenter(s): Mark Novak, Fire Chief
Action Requested of Council: Approve, amend or deny Ordinance No. 10, Series of 2016 on
first reading.
Background: This ordinance will amend existing Town Code to clarify specific issues related to
providing emergency services to parties outside the municipal limits of the Town of Vail.
Chief Novak noted the following changes to Chapter 7 of Title 5 of the Town of Vail Code
proposed in Ordinance No. 10 are:
■ 5-7-2 (A) Clarifies that requests for service in areas outside the municipal limits of the Town
of Vail do not necessarily originate with the Eagle County Sheriff
■ 5-7-2 (D) Clarifies billing procedures and liability for payment for response to properties
outside the municipal limits of the Town of Vail.
He also suggested staff would submit a separate resolution amending the current fee structure
for response to properties out of the municipal boundaries of the Town of Vail at the June 7,
2016 Town Council meeting. There was some discussion about the need to codify this topic,
the suggestion to change "shall to may" on the first page, 5-7-2 A, the liability section of the
ordinance, and the possibility of seeking funding from USFS since these homes are outside of
town boundaries.
Moffet moved to approve Ordinance No. 10, Series of 2016, First Reading, An Ordinance
Amending Chapter 7 of Title 5 of the Vail Town Code Concerning the Liability for Costs
Associated with the Town's Provision of Fire Protection Services to Properties Located
Outside Town Boundaries, with a revision to include "may" instead of "shall" in Section 5-7-2
A. Bruno seconded the motion and it passed (7-0). There was no public input.
6.3. The owner of the multi -use Vista Bahn Building, located at 298 Hanson Ranch Road,
requests permission to proceed through the Conditional Use Permit process for an outdoor
patio on Town of Vail property in the Commercial Core I (CC1) Zone District. The Vail Town
Code refers to outdoor dining/seating as "Outdoor Patio" in reference to permitted and
conditional uses in the Commercial Core I (CC1) Zone District.
Presenter(s): Jonathan Spence, Planner
Town Council Meeting Minutes of May 17, 2016 Page 6
July 5, 2016 - Page 16 of 68
Action Requested of Council: The Community Development Department requests that the
Town Council evaluate the proposal to utilize Town of Vail property for the purposes of an
outdoor patio. This utilization of Town of Vail property would be subject to the terms of a
revocable ROW permit and lease agreement and could be discontinued and removed if
required to do so.
Background: The Vail Village Design Considerations recognize outdoor patios as a potential
positive contributing factor in the creation of a strong streetscape framework.
Chris Neubecker, Planning Manager, presented the business request on behalf of the property
owner. After some discussion about the process and likely outcome of a "lease agreement" with
the property owner, it was determined there have been these kinds of requests in the past and
there was support of the request. It was noted there would be ample room for emergency
personnel and equipment to access this area if turned into an extended patio space.
Moffet moved to direct staff to sign the application to proceed through the Conditional Use
Permit process for an outdoor patio on Town of Vail property in the Commercial Core I (CC1)
Zone District. The Vail Town Code refers to outdoor dining/seating as "Outdoor Patio" in
reference to permitted and conditional uses in the Commercial Core I (CC1) Zone District.
Foley seconded the motion and it passed (7-0). There was no public input.
7. Public Hearings
7.1. The applicant Karja LLC, represented by Bill Nutkins, AIA, NDG Architects, Inc, requests an
appeal of the final decision of the Town of Vail Planning and Environmental Commission
denying a request for a variance to allow for the construction of a trash enclosure within the
front setback for the property located at 265 Forest Road
Presenter(s): Matt Panfil, Planner
Action Requested of Council: Uphold, uphold with modifications, or overturn the Planning and
Environmental Commission decision.
Background: Based on the existing topography of the site and the lack of a reasonable
alternative location for a trash enclosure, the applicant requests an appeal of the Planning and
Environment Commission decision.
The public hearing was opened by Chapin. Staff presented the application request for a trash
enclosure within the front setback of the property located at 265 Forest Road which was denied
by PEC. Rick Fields, landscape architect, and Bill Nutkins, architect, presented on behalf of the
property owner. There was some discussion about the owners preference to place the trash
cans in between the buttress areas of the wall and requested an appeal to the PEC decision.
Public comments were invited at this time; there were no comments. The public hearing for
public input was closed. There were no further comments from the representatives of the
appellate. There was some discussion about whether the applicant met the criteria established
when granting such a variance; there did not seem to be any hardship identified.
Moffet moved to uphold the decision of the Planning and Environmental Commission to deny
the application for a variance request for the construction of a trash enclosure within the front
setback located at 265 Forest Road / Lot 21, Block 7, Vail Village Filing 1", with the following
findings: "The Vail Town Code was properly applied in regard to the Planning and
Town Council Meeting Minutes of May 17, 2016 Page 7
July 5, 2016 - Page 17 of 68
Environmental Commission denial of the requested variance associated with application
PEC16-0012, and located at 265 Forest Road / Lot 21, Block 7, Vail Village Filing 1." Cleveland
seconded the motion and it passed (7-0).
There being no further business to come before the council, Moffet moved to adjourn the
meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned at
7:45 p.m.
Respectfully Submitted,
Attest:
Dave Chapin, Mayor
Patty McKenny, Town Clerk
Town Council Meeting Minutes of May 17, 2016
Page 8
July 5, 2016 - Page 18 of 68
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC:
Community Upcoming Events Updates
Bighorn Park Community Picnic, July 12, 11:30 a.m. - 1:00 p.m.
Donovan Pavilion Community Picnic, August 9,11:30 a.m. - 1:00 p.m.
Neighborhood Evacuation Drill, August 9, 2016
50th Birthday Party, Donovan Pavilion, August 23, 4:00 p.m. - 6:00 p.m.
TOWN OF VAR'
July 5, 2016 - Page 19 of 68
TOWN OF VAIP
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC:
Public Comment on use of Lighted Pedestrian Crossing Safety Devices and Enhancements for
Frontage Roads and Roundabouts
Public input is welcome on this topic.
PRESENTER(S): Greg Hall, Director of Public Works
ACTION REQUESTED OF COUNCIL: Listen to presentation and public input and direct staff.
BACKGROUND: At the June 7, 2016 Town Council meeting, the Pedestrian Safety
Enhancements (memo attached) were presented and discussed. It was requested by Council to
hold a public input session to gather additional input and concerns regarding the use of lighted
Pedestrian Crossing Safety Devices.
ATTACHMENTS:
Description
Lighted Pedestrian Crossing Safety Devices and Enhancements for Frontage Roads and Roundabouts
July 5, 2016 - Page 20 of 68
0
rowN of vain
Memorandum
TO: Vail Town Council
FROM: Stan Zemler, Town Manager; Greg Hall, Director of Public Works and
Transportation; Town of Vail internal team
DATE: July 5, 2016
SUBJECT: Public Comment on use of Lighted Pedestrian Crossing Safety Devices and
Enhancements for Frontage Roads and Roundabouts
I. PURPOSE
The purpose of this item is to:
• Conduct public input session on the use of Lighted Pedestrian Crossing Devices
• Provide direction to staff on how to proceed
• Based on Town Council direction, instruct staff to amend supplemental budget in
July 2016 to make necessary improvements
II. BACKGROUND
At the June 7, 2016 Town Council work session on Pedestrian Safety Enhancements
(memo attached), it was requested by Council to hold a public input session to gather input
and concerns regarding the use of lighted Pedestrian Crossing Safety Devices.
III. ACTION REQUESTED
Obtain public input regarding Lighted Pedestrian Crossing Safety Devices and based on
the input received, provide direction to the staff on the information presented and direct
staff to prepare a request for the second budget supplemental request of 2016 from the
recommended list of projects.
IV. ATTACHMENTS
Town council memo of June 7, 2016
1
July 5, 2016 - Page 21 of 68
rowN ofvain ")
Memorandum
TO: Vail Town Council
FROM: Stan Zemler, Town Manager; Greg Hall, Director of Public Works and
Transportation; Town of Vail internal team
DATE: June 7, 2016
SUBJECT: Pedestrian Safety Enhancements for Frontage Roads and Roundabouts
I. PURPOSE
The purpose of this item is to:
• Provide Town Council an update on work prepared by TOV team
• Propose project schedule
• Request Town Council direction regarding supplementing the budget in July 2016 to make
necessary improvements
II. BACKGROUND
The Town Council, citizens and staff have identified improving pedestrian safety along the frontage
roads of Vail as a priority. Specifically the concerns have dealt with improving pedestrian safety on
the frontage road during overflow parking days. The summer of 2015 experienced 20 overflow
days and this last ski season there were 29 overflow days. Additional concerns were raised
regarding the existing designated crossings of the frontage road and roundabouts. The Town of
Vail staff established a large all-inclusive internal working group representing the police
department, fire department, community development department, as well as risk management,
transit, parking, streets, engineering, landscape architects, public information and participation of
the Town Manger and specific department directors. The purpose was to brainstorm ideas and
issues from all levels of the organization. A complete list of ideas and issues is attached as
background on continuing efforts with regard to pedestrian safety town wide.
III. CURRENT PEDESTRIAN SAFETY ACTIVITIES
The outcome of the planning sessions regarding pedestrian safety resulted in three improvement
approaches. The first will be changes to operations during overflow parking days. This included, an
operations manual being prepared to ensure all team members are accountable for consistency
and improvement of safety. The operations manual will be written to address various levels of
overflow parking intensity. The operations review includes further collaborated planning and
anticipation of potential overflow incidents. One example of an operational change is in the use of
town variable message boards to include the message "Pedestrians Present Speed Limit 25".
The second area of focus is a list of capital projects to be funded over time in making
improvements for pedestrians. A matrix is attached listing various levels of improvements. This
allows for further evaluation and phasing. The most significant initial installation is flashing
crosswalk signs at the major pedestrian crossings of the frontage road and roundabouts as well as
enhanced lighting at these crossings. The use of flashing signs is a shift in direction from past town
July 5, 2016 - Page 22 of 68
councils. Attached is a map of the proposed locations, as well as photos of the proposed signs.
The staff has prioritized the locations with regard to phasing the improvements over two to three
years.
Another initial improvement requires approval from the Colorado Department of Transportation.
The town has had discussions with Colorado Department of Transportation traffic engineers
regarding the use of variable speed limits when overflow parking exists. In addition to the use of
variable speed limits, the town would implement portable (pole mounted) "your speed is" and
flashing warning signs to educate and warn traffic of the prudent speed during frontage road
overflow parking days. All of these policies and improvements will require CDOT final approval.
Additional staff work is required to address the list of concerns and issues regarding pedestrian
safety throughout town. This work will continue through this year and additional updates to the
Town Council will be provided.
IV. PROJECT BUDGET
The proposed budgets for capital improvements are as follows:
Phase One
Municipal Crosswalk Signs and Lighting: $105,000
W Lionshead Cir Crosswalk Signs and Lighting: $ 65,000
West Vail Mall Crosswalk Signs and Pavement Marking: $ 30,000
Main Vail Roundabouts
• Crosswalk Signs $135,000
West Vail Roundabouts
• Crosswalk Signs $75,000
Total $410,000
Phase Two
Vail Valley Drive Crossing Crosswalk Signs and Lighting $ 65,000
Glen Lyon Office Building Crosswalk Sign and Lighting 75,000
Total $135,000
Future Lighting Phases
Main Vail Roundabouts*
• Enhanced Crossing Lighting $200,000
• Replace Entire Lighting System $625,000
West Vail Roundabouts*
• Enhanced Crossing Lighting $150,000
• Replace Entire Lighting System $525,000
*These projects would be either one or the other and would be coordinated to work with CDOT and
schedule construction when CDOT replaces the interstate ramp lighting over the next five years.
In July, the council will be asked to fund the first phase of the pedestrian safety improvements for
installation this fall totaling $410,000. The staff will request additional funds through the 2107
budget process for the remaining phases. The additional improvements will be requested to be
phased over the next two to three years.
Funding
The staff recommends using Capital and VRA funds when eligible to fund the pedestrian safety
improvements. Staff will also seek possible grant funds from various CDOT funding sources for the
F
July 5, 2016 - Page 23 of 68
outlying years. Construction of the frontage road improvements from the Municipal Building to
Lionshead will also provide a portion of the longer term improvements in this area.
V. ACTION REQUESTED
Provide feedback to the staff on the information presented and direct staff to prepare a request for
the second budget supplemental request of 2016 from the recommended list of projects.
VI. ATTACHMENTS
List of pedestrian and neighborhood traffic and safety issues
Matrix of possible improvements
Map of proposed improvements
3
July 5, 2016 - Page 24 of 68
Meeting Notes Intradepartmental Pedestrian and Frontage Road Meeting
Why should the Town of Vail be concerned with this?
• Sustainable Community
• Walkable Bike Friendly
• Various Livability Designations
• We now have other modes E -bikes
• Cycle/Ped Conflicts
• Ped /Vehicle Conflicts in the Villages and Loading and Delivery
• Congested Pedestrian Roads
• 35 Bike incidents(accidents) over an 8 year period
• Aging Population Accessibility Standards population with many different abilities, young Children
• Frontage Roads and sidewalks at capacity
• Safety during Special Events
• Impression on Guests
• Dark Sky Community Designation
• Liability
What are some specific issues, concerns or solutions
• Central based Lighting Plan
• Top Deck Transportation Center
• Lighting to include better lighting and lighting controls based on circumstances
• Safe pedestrian crosswalks for all including hearing and visually impaired
• Over crowding Set a limit when are we at too much
• Awareness Education Multi -cultural
o Information of where to go as a car/pedestrian /bike enhanced Digital map complete
o Perception verses Reality
• Meeting or exceeding expectations what is more the norm than what is Vail
• Some ideas may be very expensive to implement town wide
• Maintenance of snow free areas (heated) Consistency may be less safe in areas not snow melted even though
cleared
• Model Traffic code 1977 vs 2010
• Education Service
o Hotel Shuttle, Courtesy Cars, Taxi, Limos, Ride Sharing Services (Uber)
o Skier Drop Off
• Lighting beyond bus Stops and Cross walks Seeing Riders at stops and seeing pedestrians at night
• Issues Overflow parking
o Uncontrolled crossings happens
■ E Lionshead circle similar Barriers
o At busiest time most traffic highest rates for guests
o Overflow vs. structure parking
• Frontage Road Sidewalk Median and lighting Plan
July 5, 2016 - Page 25 of 68
o Provide a continuous Frontage Road Sidewalk from Ford Park to Forest Road and eventually to Cascade
with Simba underpass. Sidewalk on the wrong side.
• Cost of improved frontage road with sidewalk both sides verses cost of Structured parking
• At a minimum create an Incident Operations Plan for busy and overflow times
• Lower Speed Limit
• Flashing Lights and Crossings
• Use VMS more with regard to safety message Get users in structures after 3 PM instead of continuing to park of
Frontage road when space is free and available
• Parking operations
o Tools to pre warn, real time traffic Counts
o Additional resources and roles
■ Community Safety Officers
■ Use of Lone Star CDOT
■ traffic control Flaggers Special Events
• 1-70 ramp backup's
• Role of Underpass as a solution in 2017
o impacts of Underpass Construction before completed
• U -Turns in median openings
• Small Interments Ramp Up and Ramp Down operations should be Tiered
• Safety First Should have Triggers Predictable everyone on the same page
• Temp Cross walks Signs
• Dobson Special Event Space, Solaris Special Event
• Look at reroutes of in town bus all the time busing time
• Additional lighting little 4 -way, Dobson, Soccer Field, Roundabouts Crossings
• Dobson not a world class special event venue Regarding entrance staging opportunities to remodel and improve
• Short Term present items for the supplemental budget
• Long term and longer term prepare for 2017 Capital Budget and beyond
• Variable Speed limits Day time and Night time
• Lionshead Parking Expansion which may include a special Event venue outdoor space
• Traffic Calming
• Speed studies in outlying areas , 85% of speed limits on residential roads between 22-26 mph
Team will first address the following
• Work on Frontage Road Parking and other pedestrian issues including the roundabouts
Next will be
• In town route safety improvements
July 5, 2016 - Page 26 of 68
Crosswalk Safety Options
1 Improved Street Lighting
2 Simple Signs/Markings
3 LED Warning Signs
with Audible Warning
4 In -Pavement Lighting
5 Advanced beacon warning
6 Raised Crosswalk
7 Medians
8 HAWK signal
Matrix of Frontage Road Pedestrian Solutions
Muni Bldg
VR
W Vail Mall
MV Roundabouts
WV Roundabouts
exists
exists
+
+
+
exists
exists
+ Painted
exists
exists
Other move bus
stops to
downstream
side of
crosswalk
FR Parking Pedestrian Safety Improvements
Improved Lighting - potential to put on separate lighting control system so could activate only when pkg occurs
Advanced beacon warning
Lionshead-medians to force pedestrians to walk to designated crosswalks
medians would need to be smaller width to allow room for peds to walk b/t traffic and parked cars
or install sidewalk b/t FR and 1-70 (only enough room b/t Vail International and Lion).
significant impacts to snow operations both Town and CDOT (spray from 1-70)
unable to install medians along Village TRC -too many driveways unless you convert to right in/right out movements
Ford Park- improved lighting on separate lighting control system
install sidewalk, would require shifting roadway CL 5-7' south -no more room b/t 1-70 and FR
park along south side and install sidewalk b/t WBFW and bus stop
E/o Ford Park -improved lighting on separate lighting control system
*Install sidewalk along the south side of the FR from WLC to Ford Park and parking only on south side of road —121 parking spaces
July 5, 2016 - Page 27 of 68
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July 5, 2016 - Page 36 of 68
Tammy Nagel
From: Mary Lou and Bob Armour <bobalouvail@gmail.com>
Sent: Tuesday, July 5, 2016 8:06 PM
To: Council Dist List
Subject: Crosswalk signs
Phase One, although expensive, looks good and is appropriate. I get it. What worries me is what the next phases
will bring. As you drive home tonight or tomorrow take a deliberate look at all of the signage we have in our
community.
Thanks all you do.
Bob Armour
Tammy Nagel
From: Charles Calcaterra <charliecalcaterra@mac.com>
Sent: Tuesday, July 5, 2016 5:28 PM
To: Council Dist List
Subject: Vail Pedestrian Safety - Flashing Lights
Attachments: vail flashing lights.pdf, ATT00001.txt
Dear Council Members,
While I had every intention to personally address the Council at this evenings meeting, I am unfortunately unable to
attend. Please accept the attached as comment regarding the installation of "flashing lights" at specific crosswalks.
Respectfully, Charlie Calcaterra
Tammy Nagel
From: Marilyn Everett <meverettrdh@gmail.com>
Sent: Tuesday, July 5, 2016 4:23 PM
To: Council Dist List
Subject: Lighted pedestrian crosswalks
Dear Vail Council,
As a long time Vail resident, I would recommend that we install lighted cross walks at your proposed locations
to increase public safety, especially on those overflow days.
Thank you,
Mrs. Marilyn Everett
2355 Bald Mountain Road
Vail, CO
Tammy Nagel
From: Penny Wilson <penlynwilson@gmail.com>
Sent: Tuesday, July 5, 2016 11:50 AM
To: Council Dist List
Subject: Lighted pedestrian crossing safety devices
Good morning Town Council Members,
I am in favor of adding push button lights for the pedestrian crossings as outlined in the memo dated June 7,
2016. In particular, there is a need to ensure safe crossing at Vail Valley Drive and the Frontage Road. There is
a small sign in the intersection. But, people don't see it or pay attention to it (especially when they are in a large
SUV they can't even see that sign). That intersection is confusing. When coming up to it, if you aren't familiar
with it there's a lot to think about. "Do I need to stop? What's up with these other cars stopping? Pedestrians?"
In addition, more signage would be helpful showing that those on Vail Valley Drive do not need to stop.
Perhaps a sign across the frontage road from Vail Valley Drive would help.
I live on Bald Mountain Road and go through this intersection multiple times on most days. Anything we can do to make it safer and
less confusing would be appreciated.
Additionally, I have a concern about the phrasing in section III of the memo dated June 7, 2016. It states, "One example of an
operational change is in the use of town variable message boards to include the message "Pedestrians Present
Speed Limit 25". Reading this, I would think that the speed limit is higher than 25 mph when there aren't
pedestrians present. There is enough speeding on the frontage road in front of the Vail parking garage as it
is. Again, I use this section of road multiple times on most days. I would encourage additional thought be put
into the language and use of the signage to help people understand that the speed limit is always 25 mph.
As always - thanks for your time, effort and hard work.
Penny L. Wilson, PhD
Registered Dietitian Nutritionist
Helping women with digestive issues take control of their symptoms so they can live a normal life.
The Digestive Wellness Retreats are LIVE! Get more info here.
Website: www.eatingforperformance.com
Blog: blog eatingforperformance.com
Email: penlynwilsonggmail.com
Phone: 713-822-8500
Need a speaker? Ask Dr. Penny to speak to your group!
"Destiny is no matter of chance. It is a matter of choice. It is not a thing to be waited for, but a thing to be
achieved." - William Jennings Bryan
Tammy Nagel
From: Mark Caplan <MCAPLAN@thetimegroup.com>
Sent: Sunday, July 3, 2016 10:28 AM
To: Council Dist List
Subject: pedestrian crosswalks lighting
We have a condo at Vail Mountain View Residences. we must cross Vail Valley Drive to the East of Terra Bistro. The
traffic has gotten to be higher in volume and more aggressive over the last few years. Whether parents dropping off kids
or professional drivers dropping off guests or skiing equipment there is very little respect paid to people on this
crosswalk. We would benefit from additional signage, lighting, etc. Available to discuss in response to your request for
comments about input on pedestrian crossing
Tammy Nagel
From: Paul Rondeau <nanpaul@vail.net>
Sent: Tuesday, June 28, 2016 4:03 PM
To: Council Dist List
Subject: Photo re my suggestion for "bells -on -bikes From Paul Rondeau
This photo is from the multi -use path from Edwards to Avon......
My suggestion is:
O This type signage
O All bikes rented in Vail required to have a bell
Z
M. -'M
TOWN OF VAIP
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Ordinance No. 15, Series 2016, First Reading, An Ordinance Making Adjustments
to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Dispatch
Services, Timber Ridge Enterprise Fund, and Vail Marketing Fund.
PRESENTER(S): Carlie Smith, Budget Analyst
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No.15,
Series 2016
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No.15, Series
2016
ATTACHMENTS:
Description
Supp 2 First Reading 2016
July 5, 2016 - Page 37 of 68
TOWN OF
Memorandum
TO: Vail Town Council
FROM: Finance Department
DATE: July 5, 2016
SUBJECT: 2016 Budget Supplemental Appropriation
I. SUMMARY
In Tuesday evening's session, you will be asked to approve the first reading of Ordinance No.
15, Series 2016, a supplemental appropriation of the 2016 budget.
II. DISCUSSION
Included in this supplemental discussion are requests for funding outside of the town's normal
budget cycle, or "off -cycle contributions". The purpose of this mid -year review is to provide an
opportunity for organizations that have newly identified projects or unforeseen changes to their
budgets to come forward all at the same time and for Council to provide consistent criteria and
evaluations. Staff recommendations for these requests are attached on page 4.
General Fund
Budgeted revenue will be adjusted by an increase of $20,784 directly offset by corresponding
expenditures of $9,000 of donations raised by the Friends of the Library that will be used
towards funding a media display in the Galleria and $11,784 of state funding for the Northwest
Incident Management Team training exercise that occurred May 4th -6th in Winterpark, CO.
An overall expenditure increase of $60,277 is requested with $20,784 of that relating to the
expenditures mentioned above. Other proposed expenditure adjustments include $5,000 for
employees to participate in the Sole Power program, a valley -wide "green community" program.
The dollars would be used for an employee incentive program ($0.25/mile bonus for green
commuting) to reach the TOV's goal of 20,000 miles. The incentive is capped at $500 for
individuals. In addition, staff is requesting $23,493 for town's portion of a special assessment by
Vail Village Inn's homeowner association; and $10,000 for the Western Land Group (WLG) to
examine eleven Federal land parcels adjacent to the town and determine the feasibility of the
Town acquiring any of these parcels. This study is in response to Council's priority to address
the need of affordable housing in the community. WLG will provide a report summarizing their
findings including recommendations, costs, and timetables. The report is scheduled to be
completed August 30th, 2016. Also requested is $11,700 to contract with Eagle County to
manage the town's housing lottery and sales through The Valley Home Store. This service was
July 5, 2016 - Page 38 of 68
previously managed by the town by a now vacant position. This expense will be directly offset
by salary savings from this position and will have no net impact to the General Fund.
The off -cycle contributions are included in this budget request based on staff recommendations
however no off -cycle funding requests are recommended at this time. Please see page 4 for
details of the contribution requests and staff recommendations.
These adjustments to the General Fund 2016 budget result in a net surplus of $16,773, with a
resulting fund balance of $23.6 million by the end of 2016, or 64% of annual revenues.
Capital Projects Fund
Staff is requesting to supplement 2016 expenditures by a total of $2,305,447. New projects and
increases requested include:
$330,000 of previously approved funding for public art of the 1-70 underpass to be
moved forward from the 2018 budget.
$1,950,000 increase for the East Vail Fire Station renovation for a total project budget of
$3.6M based on Council's approval on
$25,447 increase of buy -down funds to be used to renovate the East Vail Fire Station
housing units. Renovation of the existing unit will total $227,094 and will be funded with
the current buy -down funds budget of $201,647 plus the additional $25,447
supplemental request. A new employee housing unit will also be constructed at an
estimated cost of $209,025, and will be funded by budgeted housing fee -in -lieu funds.
The total construction and renovation of the new and existing units will total $436,119
with a net budget effect of $25,447.
The proposed budget adjustments will result in an estimated fund balance of $16.3 million by
the end of 2016.
Real Estate Transfer Tax (RETT) Fund
Budgeted revenues will increase by $6,000 to reflect a donation toward the Sole Power program
from Volvo ($5K) and First Bank ($1 K) to be directly off set by corresponding expenditures to
fund the Sole Power program.
The proposed budget adjustments will result in an estimated fund balance of $4.6 million by the
end of 2016.
Dispatch Services
Revenue will be adjusted by a $9,085 reimbursement from Pitkin Country for corresponding
expenditures relating to an intergovernmental agreement to supply Vail Dispatch Services staff
while Pitkin County rebounds from a severe staffing shortage. There is no net impact to the
Dispatch Fund.
Timber Ridge Enterprise Fund
Staff is requesting $49,000 additional capital dollars for the renovation of the 18 units master -
leased by Vail Resorts. Over a three year span, the town will invest just over $700,000 to
renovate all 54 master -leased units. The town will re -coup this capital investment over a five
year period through increased rental rates. The renovations include carpet/linoleum
2
July 5, 2016 - Page 39 of 68
replacement, drywall repairs, interior paint, new front entry doors and trim, and remaining
bathroom remodels.
Vail Marketing Fund
Budgeted revenue will be adjusted by an increase of $46,000 for additional business license
collections relating to the new "Rental By Owner" ordinance requiring a business license. As a
result corresponding management fee expenditures paid to the General Fund will need to
increase by $2,300, 5% of the incremental change in business license revenue.
July 5, 2016 - Page 40 of 68
2016 Off -Cycle Contributions
A. Vail Centre
BACKGROUND INFORMATION: The Vail Centre is requesting $1,500,000 to finance the development of
a dedicated lifelong learning facility at the Treetops building in Lionshead.
STAFF RECOMMENDATION: Staff does not recommend funding based on the fact that the request is
outside council contributions policies for education and enrichment funding. Specifically, it is not within the
policy to fund capital assets but rather to fund programs and events. The only examples of the town
contributing to capital improvements of outside agencies is a $500K contribution to the Betty Ford Alpine
Gardens, which is located within Ford Park and on town land. The other example is a $500K contribution
for construction elements (not finishes or fixtures) of a major renovation of the Colorado Ski Museum.
The Ski Museum is improving a town -owned building. Both of those facilities would most likely be
operated by the town if the entities ever ceased to exist. Assisting with the purchase of a building, the
improvements or operations for an external entity is not appropriate for funding with taxpayer dollars.
B. Vail Valley Foundation
BACKGROUND INFORMATION: The Vail Valley Foundation is requesting $50,000 for the expansion of
the America's Winter Opening Festival which would involve of the rollup of Snow Daze and the Birds of
Prey events under the America's Winter Festival umbrella. The expended event would include beer tents,
awards/bib draws, athlete signings, legend focused events, and public participatory events such as snow
shoeing.
STAFF RECOMMENDATION: The town is currently contributing $40,000 and in-kind services to the
Snow Daze event; staff believes that a discussion between Council and the Vail Valley Foundation is
necessary in order to make a funding decision.
C. Vail Valley Foundation dba Vail International Dance Festival
BACKGROUND INFORMATION: The Vail Valley Foundation is requesting $15,000 to fund the new
Community Art Access Program launching summer 2016. The contribution would be used to provide
complimentary access to experience live preforming arts to community members who otherwise would not
have the opportunity.
STAFF RECOMMENDATION: Staff does not recommend funding with taxpayer dollars. Council is
currently funding the International Dance Festival at the appropriate level of $47,000 and hopes that a
portion of this funding can be used to contribute to the Community Arts Access Program.
D. Vail Valley Charitable Fund
BACKGROUND INFORMATION: Vail Valley Charitable Fund is requesting $25,000 for the Unveiled
Calendar Fundraising event to support their Direct Aid Grant Program.
STAFF RECOMMENDATION: While staff greatly respects this organization and the service they provide
to the community, it is not recommended for funding because it does not fit the criteria for Council
contributions. It has been Council's policy to not support fundraising events in that it is not an appropriate
use of taxpayer dollars.
4
July 5, 2016 - Page 41 of 68
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
2016
Proposed
Original
1st
2016
2nd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Comments
Revenue
Local Taxes:
$ 25,588,000
$ 25,588,000
$ 25,588,000
Sales Tax Split b/t Gen'I Fund & Capital Fund
62/38
Sales Tax
$ 15,865,000
$ 15,865,000
$ 15,865,000
Property and Ownership
4,913,000
4,913,000
4,913,000
Ski Lift Tax
4,728,000
4,728,000
4,728,000
Franchise Fees, Penalties, and Other Taxes
1,181,159
1,181,159
1,181,159
Licenses & Permits
1,594,254
1,594,254
1,594,254
Intergovernmental Revenue
1,882,916
1,882,916
11,784
1,894,700
Northwest Emergency Incident Management Team exercise state
reimbursement; see corresponding expenditure below
Transportation Centers
4,225,000
4,225,000
4,225,000
Charges for Services
1,001,236
1,001,236
1,001,236
Fines & Forfeitures
250,942
250,942
250,942
Earnings on Investments
160,000
160,000
160,000
Rental Revenue
990,556
990,556
990,556
Miscellaneous and Project Reimbursements
182,000
182,000
9,000
191,000
Friends of the library donation to be used for media display in galleria; see
corresponding expenditure below
Total Revenue
36,974,063
-
36,974,063
20,784
36,994,847
Expenditures
Salaries
16,890,516
16,890,516
11,700
16,878,816
Offset of Valley Home Store management contract with Eagle County
Benefits
6,236,674
6,236,674
6,236,674
Subtotal Compensation and Benefits
23,127,190
23,127,190
11,700
23,115,490
Contributions and Special Events
2,270,994
121,700
2,392,694
2,392,694
All Other Operating Expenses
7,773,781
74,331
7,848,112
70,977
7,919,089
Northwest Emergency Management Team Exercise $11,784; Media Display
in Library galleria $9,000; Vail Village special assessment $23,493; Employe
participation in Sole Power $5,000; Valley Home Store contract $11,700;
Western Land Group evaluation $10K
Heavy Equipment Operating Charges
2,221,467
2,221,467
2,221,467
Heavy Equipment Replacement Charges
618,120
618,120
618,120
Dispatch Services
663,214
663,214
663,214
Total Expenditures
36,674,766
196,031
36,870,797
59,277
36,930,074
Rev'��Over (Under) Expenditure
299,297 (196,031) 103,266 (38,493) 64,773
Castle Peak Senior Care Facility
(50,000)
(50,000)
(50,000)
2015 World Alpine Ski Championships
Pro -cycling event
2015 Nation's Event
Transfer to Dipatch Services Fund
Surplus Net of Transfers & New Programs
249,297
(196,031)
53,266
(38,493)
14,773
Beginning Fund Balance
18,910,046
23,622,508
23,622,508
Ending Fund Balance
$ 19,159,343
$ 23,675,774
$ 23,637,281
6470/6
EHOP balance included in ending fund balance -
not spendable
$ 705,382
$ 705,382
July 5, 2016 - Page 42 of 68
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2016 Proposed
Original 1st 2016 2nd 2016
Budget Supplemental Amended Supplemental Amended Comments
Revenue
Total Sales Tax Revenue:
$ 25,588,000
$ 25,588,000
$ 25,588,000
2016 4.5% incr from 2015 amended
Sales Tax Split between General Fund &
62/38
62/38
62/38
Capital Fund
Sales Tax - Capital Projects Fund
$ 9,723,000
$ 9,723,000
$ 9,723,000
38% to CPF
Use Tax
1,545,000
1,545,000
1,545,000
2016 down from 2015;no new major developments assumed
Federal Grant Revenue
544,800
544,800
544,800
2015-2016: Bridges at Nugget Lane and Bridge Rd
$77K State grant received for partial reimbursement of the Police E -Ticketing project;
Other State Revenue
-
123,603
123,603
123,603
$46.6K Colorado Division of Fire Prevention grant to be used towards a compressor;
2015: CDOT share of funding for 1-70 Underpass Study
Lease Revenue
197,295
197,295
197,295
Per Vail Commons commercial (incr. every 5 years) and residential leases
2015: $40K reimbursement from ERWSD for waterline work on the Covered Bridge;
Project Reimbursement
-
230,000
230,000
230,000
$33,293 Holy Cross grant for Snowberry utility project, $230,000 revenue recognition for
underground utility project
TRAHC
461,065
461,065
461,065
Principal and interest on loans to Timber Ridge Fund
Earnings on Investments and Other
149,281
149,281
149,281
0.7% rate assumed on available fund balance
Total Revenue
12,620,441
353,603
12,974,044
12,974,044
Bus Shelters
30,000
20,000
50,000
50,000
Annual maintenance.
Use of 2015 savings for parking gate cameras(16K) and upper deck street light poles
Parking Structures
675,000
28,000
703,000
703,000
and fixtures (12K) budgeted in 2015 ; 2015: Various repairs including deck topping
replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural
repairs.
Traffic Impact Fee and Transportation Master
150,000
150,000
150,000
Update of Traffic Impact Fees: $130K; Transportation Master Plan: $20K
Plan Updates
Fire Station 2 (Main Vail) ventilation($22K); General project covers repairs to town
Facilities Capital Maintenance
319,125
22,000
341,125
341,125
buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors),
interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers,
etc.).
Donovan Park Pavilion
5,000
5,000
5,000
$51K annual maintenance
Street Light Improvements
50,000
149,192
199,192
199,192
Continuation street lights improvements and to refurbish residential lighting
Capital Street Maintenance
1,290,000
1,290,000
1,290,000
On-going maintenance to roads and bridges including asphalt overlays, patching and
repairs; Cost increases based on recent pricing
West Forest Bridge Repair
350,000
350,000
350,000
Major Bridge Repair Projects based on bi-annual bridge inspection
Kinnickinnick (West) Bridge Repair
350,000
350,000
350,000
Major Bridge Repair Projects based on bi-annual bridge inspection
Audio Visual Capital Maintenance
18,000
18,000
18,000
$18K annual maintenance / replacement of audio-visual equipment in town buildings
such as Donovan, Municipal building, Grand View, LH Welcome Center
Town -wide camera system
22,000
22,000
22,000
$22K per year for replacement of cameras and equipment;
Document Imaging
30,000
30,000
30,000
Annual maintenance, software licensing, and replacement schedule for scanners and
servers. Includes $38K for software platform upgrade in 2015.
Software Licensing
51,000
51,000
51,000
Annual renewal of software licenses
Police Taser Replacement
31,849
31,849
31,849
To replace outdated equipment purchased in 2007
Automated External Defibrillator
9,870
9,870
9,870
Currently only a few police cars have this equipment; This request would outfit all police
cars
Requesting printer specific to the "Salamander" software shared with regional agencies;
Public Safety ID Card Printer
8,740
8,740
8,740
would allow easy tracking of all resources on large events or incidents with the badges &
barcodes printed
Police Body Worn Cameras
69,585
69,585
69,585
For the purchase of 20 cameras for sworn officers, software licenses ($23.7K) plus
server hardware ($15K) for the purposes of storing data
Hardware Purchases
150,000
150,000
150,000
2015 replacement of three GIS printers/scanners; Two additional Simplivity Omnicube
nodes in 2015 and 2016 at a cost of $45K each
Data Center (Computer Rooms)
1,000,000
1,000,000
1,000,000
Remodel / Retrofit upper and lower computer rooms ( power, heating / cooling, fire
suppression . Possible relocation into a combined room
July 5, 2016 - Page 43 of 68
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2016
Proposed
Original
1st
2016
2nd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Comments
Website and e-commerce
12,000
12,000
12,000
Internet security & application interfaces; website redevelopment; includes $550/month
for web hosting svcs
ArcGIS Systems
-
Replacement of plotter/scanner/copier for GIS
Fiber Optics in Buildings
15,000
15,000
15,000
Annual maintenance $15K;
Network upgrades
30,000
30,000
30,000
Computer network systems replacements cycle every 3-5 years; 2015 included $109K
for an expansion of wireless service to West and East Vail (TOV equipment, not Crown
Castle); Replacement of switches and routers
Public Safety System
50,000
50,000
50,000
Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt.
System"; includes patrol car and fire truck laptops and software used to push information
to TOV and other agencies; TOV portion of annual Intergraph software maintenance
Business Systems Replacement
-
44,079
44,079
44,079
Completion of Community Development permitting software project
Transit Center Generator
191,200
191,200
191,200
Replacement of generator at the Vail Village transit center; includes re -landscaping and
re -wiring; originally planned for 2014.
Police E -Ticketing system
-
151,024
151,024
151,024
Continuation of electronic ticketing system to be completed in 2016; reduces data entry
done by officers to record physical tickets; will interface with Full Court system; offset by
state grant above
Generator for East Vail Fire Station
50,000
50,000
50,000
To replace outdated generator at Station 1
Portable vehicle lift
55,000
55,000
55,000
To service vehicles in fleet
Vehicle Expansion
145,000
145,000
145,000
2016: 4 flatbed pick up trucks for Streets crews, Electricians, Irrigation crew, and Wild
land Fire; Class 8 Dump
Total Maintenance
4,967,169
605,495
5,572,664
5,572,664
Enhancement of Town Assets
Guest Services Enhancements/Wayfinding
-
1,077,624
1,077,624
1,077,624
Continuation of signage project Guest Service / Wayfinding enhancements outside of
VRA district
Energy Enhancements
-
92,900
92,900
92,900
Re -appropriate to complete Implementation of energy audit enhancements; includes
continuation of LED lighting project with shared cost of $170K from Holy Cross.
Fire Equipment
16,000
16,000
16,000
2016: fire hose replacement
Neighborhood Road Reconstruction
-
79,006
79,006
79,006
Continuation of shared project with ERWSD on Rockledge Rd;
Neighborhood Bridge Reconstruction
503,412
503,412
503,412
Nugget Lane and Bridge design in 2015-2016 and construction in 2017-2018. Partial
Funding is from Federal grants
Fire Breathing Apparatus
-
46,603
46,603
46,603
Purchase of breathing apparatus equipment, funded fully by grant listed above.
Colorado Ski Museum
500,000
500,000
500,000
Proposed town contribution toward expansion and remodel of Colorado Ski Museum
East Vail Fire Department
1,500,000
119,130
1,619,130
1,950,000
3,569,130
Renovation of East Vail Fire Station
Hybrid Bus Battery Replacement
-
431,772
431,772
431,772
Replace 7 batteries originally budgeted in 2015; Estimated fife of 6 years
Replace Buses
3,524,000
3,524,000
3,524,000
2016: 8 buses scheduled for replacement ($440.5K per bus);
Bus Wash Equipment
250,000
250,000
250,000
Interior equipment needs replacement;
Buzzard Park Window Replacement
175,000
175,000
175,000
Replace windows at town -owned employee housing
Public Works Equipment Wash Down/WQ
Improvements
250,000
250,000
250,000
Exterior wash area for large trucks not safe in the winter; request also includes
improvement to how the waste water is disposed of
Resort App
-
65,000
65,000
65,000
TOV 'Resort App" mobile application
Bus Camera System
-
54,358
54,358
54,358
Continuation of Installation of software and cameras in buses
Total Enhancements
6,215,000
2,469,805
8,684,805
1,950,000
10,634,805
New Assets
Municipal Redevelopment
5,000,000
1,475,770
6,475,770
6,475,770
Planning money shifted to 2015/2016; 2016 is a placeholder for a significant remodel
should a complete reconstruction not occur. This cost is an estimate only, actual cost
will depend on the scope of the project.
July 5, 2016 - Page 44 of 68
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2016
Proposed
Original
1st
2016
2nd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Comments
Chamonix Housing Development
-
1,795,013
1,795,013
1,795,013
Infrastructure, planning and design for future housing development
1-70 Underpass (VRA)
3,250,000
432,437
3,682,437
3,682,437
Re -appropriate 2015 unused for continuation of 1-70 underpass $1.6M to cover total
amount of contract 2014 - 2016; CDOT reimbursements will span several years, with
2016 amount showed above
Public Art- Lionshead
-
-
330,000
330,000
1-70 Underpass art project originally budgeted in 2018
East LH Circle pathway to Dobson (VRA)
100,000
100,000
100,000
Improve connection from the E LionsHead bus stop to Dobson; Per Council 9/16/14
push out one year pending Evergreen/VVMC projects; planning/design in 2016
Dobson Plaza (VRA)
100,000
100,000
100,000
Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic
(concerts); planning/design in 2016; Per Council 9/16/14 push out one year pending
Ever reen/VVMC projects
Buy -down Program
-
201,647
201,647
25,447
227,094
Renovation of existing East Vail Fire housing unit
Buy -down Program Funded by Pay -in-Lieu
2,816,230
2,816,230
2,816,230
$209,025 to be used in 2016 for new housing at the East Vail Fire Station; Housing
funded directly by Pay -in -Lieu fees collected from developers
Underground Utility improvements
230,000
230,000
230,000
Underground utility improvements for Rockledge Road, $50K; 1-70 Underpass (COOT
$105 & Holy Cross $75K)
Total New Assets:
8,450,000
6,951,097
15,401,097
355,447
15,756,544
Total Expenditures
19,632,169
10,026,397
29,658,566
2,305,447
31,964,013
Other Financing Sources (Uses)
Transfer from Vail Reinvestment Authority
3,500,000
432,437
3,932,437
3,932,437
1-70 underpass, Frontage Rd improvements; East LH and Dobson Plaza
improvements; annual LH parking structure maintenance $50K
Transfer to RETT
3,900,000
3,900,000
-
-
Transfer to RETT for Golf Clubhouse project no longer necessary
Revenue Over (Under) Expenditures
(7,411,728)
-
(12,752,085)
(2,305,447)
(15,057,532)
Beginning Fund Balance
20,930,692
31,339,419
31,339,419
Ending Fund Balance
13,518,964
18,587,334 2,305,447
16,281,887
July 5, 2016 - Page 45 of 68
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
2016
Proposed
Original
1st
2016
2nd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Comments
Real Estate Transfer Tax
$ 6,500,000
$ 6,500,000
$ 6,500,000
Increase based on recent activity; 5% increase in 2016
Golf Course Lease
137,347
137,347
137,347
Annual lease payment from Vail Recreation District 2% annual increase - deposited to
"Recreation Enhancement Account' (accompanying expenditure listed below)
Intergovernmental Revenue
20,000
8,500
28,500
28,500
$51K grant from Plan4Health and $3.51K grant for Public Works intern ; $20K Lottery
fund proceeds
$25K Reimbursement from Eagle County for E -Waste and recycling hauling rebate to
be offset by Zero Hero waste program expenditures; 6K bag free revenue recognition
Project Reimbursements
-
1,153,198
1,153,198
1,153,198
to be offset by Hazardous Waste Collection Day expenditures; Vail Valley Foundation
repayment of loan taken for Amphitheater project- repayment originally due in 2018;
2015: Remainder of $1.15M VRD portion for Golf Course Clubhouse construction
Recreation Amenity Fees
10,000
10,000
10,000
Donations
-
6,000
6,000
Donations from First Bank($1 K) and Volvo($5K) for Sole Power Program
Earnings on Investments and Other
28,861
28,861
28,861
10.7% rate assumed
Total Revenue
6,696,208
1,161,698
7,857,906
6,000
7,863,906
Maintain Town Assets
Annual Park and Landscape Maintenance
1,586,600
18,500
1,605,100
1,605,100
$15K for weed program in coordination with US Forest Service; $3.5K for intern using
grant funding; Ongoing path, park and open space maintenance, project mgmt.
Management Fee to General Fund (5%)
325,000
325,000
325,000
5% of RETT Collections - fee remitted to the General Fund for administration
Regular maintenance for tree health within the town (spraying, removing, new trees);
Tree Maintenance
65,000
65,000
65,000
scale spraying on town -owned property at approx. $120 per tree; Initiating tree -planting
program for lost trees
$63,700 for Phase I of Intermountain Fuels Reduction Project- See attached memo;
Forest Health Management
258,738
63,700
322,438
322,438
Pine beetle mitigation in conjunction w/ forest service; Wildfire prevention measures;
2016 added $5K for public education, $4K replacement of two radios, and an increase
in summer crew to 6 (from 5)
Re -appropriate for new recycling ordinance trash containers received in 2016 but
Street Furniture Replacement
50,000
27,033
77,033
77,033
budgeted in 2015; also includes annual replacement or capital repairs, benches and
bike racks
Rec. Path Capital Maint
104,000
104,000
104,000
Capital maintenance of the town's recreation path system.
Annual maintenance items include projects such as playground surface refurbishing,
Park / Playground Capital Maintenance
100,200
4,781
104,981
104,981
replacing bear -proof trash cans, painting/staining of play structures, picnic shelter
additions/repairs, and fence maintenance.
Alpine Garden Support
69,010
69,010
69,010
Annual operating support of the Betty Ford Alpine Gardens; assumes 2% increase per
year
Eagle River Watershed Programs
45,000
23,260
68,260
68,260
Annual support of the Eagle River Watershed Council programs; assumes 2% increase
per year
Actively Green by 2015 Program
40,000
40,000
40,000
Council Contribution for continuation of this town -wide recycling education and
certification program run by Walking Mountains;
Public Art - Operating
104,132
104,132
104,132
Art in Public Places programming
$61K for town -wide Sole Power program funded by donations above; $1 OK for
recycling containers signage using 2015 savings, $25K for Zero Hero waste program
Environmental Sustainability
385,500
41,000
426,500
6,000
432,500
(see corresponding revenue from Eagle Country), $6K for Hazardous Waste Collection
Day(See corresponding reimbursement from bag fee collections; for public education
and recycling programs;; 2016 includes $64K for Global Sustainable Destination
certification initial year;
Total Maintenance
3,133,180
178,274
3,311,454
6,000
3,317,454
Enhancement of Town Assets
Construction of Sport Courts on Chalet Road; Previously used 2016 budget to
Chalet Road Sport Courts
1,050,000
(2,370)
1,047,630
1,047,630
supplement 2015, so deduction of $12.6K offset by savings of $10K. Total project
budget $1.05M
July 5, 2016 - Page 46 of 68
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
2016
Proposed
Original
1st
2016
2nd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Comments
Donovan Park Improvements
-
375,661
375,661
375,661
Continuation of 2015 safety improvements to playground / park (10-11 years old);
Ford Park Landscape Enhancement
200,000
200,000
200,000
Ford Park landscaping improvements (in current areas - no net increase to size)
Flood Incident Repairs
-
397,457
397,457
397,457
Re-appropriate for re-stabilization of Dowd Junction path
Library Recreation Path Reconstruction
10,000
10,000
10,000
Re-appropriate to complete reconstruction of the recreation path from the Vail Library to
Lionshead, including 12 ft. wide concrete trail, repairs to eroded culverts at Middle
Creek and stream bank erosion repair (50 ft. section)
Stream bank/tract mitigation
-
780,561
780,561
780,561
Re-appropriate to complete the Gore Creek Strategic Action Plan; Includes estimates
for streambank repairs (from water to bank) and riparian repairs (from bank to land area
and revegetation).; mapping of water infrastructure, community education and
outreach.
Water Quality / Storm Water
1,000,000
1,000,000
1,000,000
2016 accompany repairs made with stream bank/tract mitigation for storm water and
culverts
East Vail Water Quality TAPS
50,000
50,000
50,000
East Vail Water Quality Improvements
East Vail Interchange Improvements
50,000
50,000
50,000
2016 Landscaping design. Construction of the interchange in 2019: $1,089,760
Permanent Skate Park (VRA)
-
294,664
294,664
294,664
Re-appropriate to complete permanent skate park construction for LH Parking
Structure "Atrium" site.
Ford Park Portal Improvements
510,000
510,000
510,000
$260K utilization of 2015 savings from Ford Park Improvements Project to enhance
portal design; $250K re-appropriation TOV portion of improvements to six portals into
Ford Park; matching contribution from VVF; originally scheduled in 2014.
Vail Trail
-
224,452
224,452
224,452
Placeholder for new Vail Trail near Golden Peak area
Booth Creek Playground
2,068,880
353,320
2,422,200
2,422,200
Redevelopment of entire park including tennis courts, covered areas and playground
structures; Tennis court ($262K) and playground ($385K) originally budgeted in 2014
will occur when overall park is reconstructed.
Slifer Plaza/ Fountain/Storm Sewer
150,000
150,000
150,000
Repairs to Silfer Plaza fountain and storm sewers
Public Art - General program / art
85,000
426,229
511,229
511,229
To purchase sculptures, artwork, art programs and events; remainder is re-
appropriated each year to accumulate enough funds; $51K for Art Pass program offset
by revenue above
Public Art - Winterfest
-
42,837
42,837
42,837
Carry over balance from 2015 ($39K) and recognize donations made for Winterfest
event ($3,500).
Total Enhancements
4,653,880
3,412,811
8,066,691
8,066,691
VRD-Managed Facility Projects
Recreation Enhancement Account
137,347
(137,347)
-
-
Re-appropriate REA funds from 2015 $(134,654) to be used in 2016. Use 2015 and
2016 REA funds toward Golf Clubhouse; Annual rent paid by Vail Recreation District to
be re-invested in asset maintenance;
Golf Course - Other Improvements
551,822
551,822
551,822
Re-appropriate 2015 budget to Golf course clubhouse; 2016 golf maintenance building
repairs;
Dobson Ice Arena
33,602
20,487
54,089
54,089
Pavers and concrete slab replacement; repair stucco concrete columns in main entry
Ford Park / Tennis Center Improvements
5,445
52,800
58,245
58,245
Renovate Tennis Club Roof
Athletic Fields
-
21,250
21,250
21,250
Roof replacement for restrooms and athletic field
Gymnastics Center
40,800
40,800
40,800
Cooling system Replacement
Nature Center
69,754
69,754
69,754
Replace exterior windows, doors, wood siding and slope roof
Total VRD-Managed Facility Projects
838,770
(42,810)
795,960
795,960
New Assets
July 5, 2016 - Page 47 of 68
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
2016
Proposed
Original
1st
2016
2nd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Comments
Golf Clubhouse and Nordic Center (CCF)
3,900,000
4,610,363
8,510,363
8,510,363
2016: Re -appropriate to complete Golf course clubhouse ($7,859,122), use of 2015
and 2016 REA funds ($272,001), use of re -appropriation of 2015 Golf course- other
improvements ($100,783), and increase budget for additional costs to complete
clubhouse ($278,457); Total includes $1.15M reimbursement from VRD, allocation of
Recreation Enhancement Funds $765,440, Conference Center funds of $3.8M, current
RETT funds of $538,189 (Total project cost estimated at $13.8M, which includes
previously spent RETT funds of $705,571 from 2012 & 2013)
Ford Park Improvements & Fields (CCF)
-
392,190
392,190
392,190
Utilization of 2015 cost savings for a lighting control system(97K), transformer
enclosure replacement(35K), a manual traffic gate(48K), and 100K contingency;
Continuation of 2015 Ford Park projects in 2016 ($112K)
Total New Assets:
3,900,000
5,002,553
8,902,553
8,902,553
Total Expenditures
12,525,830
8,550,828
21,076,658
6,000
21,082,658
Other Financing Sources (Uses)
Transfer to Capital Project Fund
3,900,000
(3,900,000)
-
-
Transfer from Capital Projects Fund for Golf Clubhouse project no longer necessary
Revenue Over (Under) Expenditures
(1,929,622)
(13,218,752)
(13,218,752)
Beginning Fund Balance
3,887,675
17,797,518
17,797,518
Ending Fund Balance
$ 1,958,053
$ 4,578,766
$ 4,578,766
July 5, 2016 - Page 48 of 68
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
Beginning Fund Balance 895,969 949,810 949,810
Ending Fund Balance $ 889,121 $ 941,962 $ 941,962
12
July 5, 2016 - Page 49 of 68
2016
Proposed
Original
1st
2016
2nd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Comments
Revenue
E911 Board Revenue
$ 742,627
$ 742,627
$ 742,627
1,175,653
1,175,653
9,085
1,184,738
Overtime and travel billed to Pitkin County; see
Interagency Charges
corresponding expenditures below
Town of Vail Interagency Charge
663,214
663,214
663,214
Earnings on Investments
6,275
6,275
6,275
Total Revenue
2,587,769
-
2,587,769
9,085
2,596,854
Expenditures
Salaries & Benefits
2,081,259
2,081,259
7,666
2,088,925
Overtime billed to Pitkin County for dispatch services
Operating, Maintenance & Contracts
513,358
1,000
514,358
1,419
515,777
Travel billed to Pitkin County
Total Expenditures
2,594,617
1,000
2,595,617
9,085
2,604,702
Revenue Over (Under) Expenditures
(6,848)
(1,000)
(7,848)
-
(7,848)
Surplus Net of Transfers
(6,848)
(1,000)
(7,848)
-
(7,848)
Beginning Fund Balance 895,969 949,810 949,810
Ending Fund Balance $ 889,121 $ 941,962 $ 941,962
12
July 5, 2016 - Page 49 of 68
TOWN OF VAIL 2016 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
TIMBER RIDGE ENTERPRISE FUND
Revenue
Rental Income
Other Income
Total Revenue
Expenditures
Operating, Maintenance & Contracts
Capital Outlay
Total Expenditures
Operating Income
Non-operating Revenues (Expenses)
Interest on Investments
Loan Principal Repayment to Capital Projects
Fund
Interest Payment to Capital Projects Fund
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
Proposed
2016 2nd 2016
Budget Supplemental Amended Comments
$ 1,304,531 1,304,531
17,650 17,650
1,322,181 - 1,322,181
510,588 510,588
236,000 49,000 285,000 $49K for renovation of 18 (out of 54) master -leased
VR units
746,588 49,000 795,588
575,593 (49,000) 526,593
600
600
(356,423)
(356,423)
(133,142)
(133,142)
86,628
(49,000) 37,628
716,625
826,319
$ 803,253 $ 863,947
13
July 5, 2016 - Page 50 of 68
TOWN OF VAIL 2016 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
VAIL MARKETING FUND
Beginning Fund Balance
213,157
203,263
Ending Fund Balance 219,970 253,776
14
July 5, 2016 - Page 51 of 68
Proposed
2016
2nd
2016
Budget
Supplemental
Amended Comments
Revenue
Business Licenses
332,000
46,000
378,000 Business license collections from vacation
rental by owner
Earnings on Investments
1,500
1,500
Total Revenue
333,500
46,000
379,500
Expenditures
Commission on Special Events / Grants
17,687
17,687
Collection Fee - General Fund
309,000
2,300
311,300 5% of additional business license revenue
Total Expenditures
326,687
2,300
328,987
Revenue Over (Under) Expenditures
6,813
43,700
50,513
Beginning Fund Balance
213,157
203,263
Ending Fund Balance 219,970 253,776
14
July 5, 2016 - Page 51 of 68
ORDINANCE NO. 15
SERIES OF 2016
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, DISPATCH
SERVICES FUND, VAIL MARKETING FUND, AND TIMBER RIDGE ENTERPRISE FUND OF
THE 2016 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE
SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN
REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2016 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
15, Series of 2015, adopting the 2016 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2016 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund
$ 59,277
Capital Projects Fund
2,305,447
Real Estate Transfer Tax Fund
6,000
Dispatch Services Fund
9,085
Vail Marketing Fund
2,300
Timber Ridge Enterprise Fund
49,000
Total
$ 2,431,109
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
Ordinance No. 15, Series of 2016
July 5, 2016 - Page 52 of 68
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 5th day of July, 2016, and a public hearing shall be held on this Ordinance on
the 19th day of July, 2016, at the regular meeting of the Town Council of the Town of Vail,
Colorado, in the Municipal Building of the town.
Dave Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ordinance No. 15, Series of 2016
July 5, 2016 - Page 53 of 68
TOWN OF VAIP
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Ordinance No. 9, Series of 2016, Second Reading, An Ordinance Amending
Chapter 4 of Title 7 of the Vail Town Code to Regulate Electric Assisted Bicycles and Allow Electric
Assisted Bicycles on Bicycle and Pedestrian Paths in Town
PRESENTER(S): Gregg Barrie, Senior Landscape Architect and Matt Mire, Town Attorney
ACTION REQUESTED OF COUNCIL: Approve, approve with amendments or deny Ordinance
No. 9, Series of 2016 on second reading.
BACKGROUND: The Town of Vail desires to promote the use of electric assisted bicycles as an
alternate mode of transportation and to encourage more people to complete trips by
environmentally -friendly modes of transportation. Currently, the Vail Town Code does not permit
electric assisted bicycles to be operated on bicycle and pedestrian paths. This ordinance will
ensure the use of electric assisted bicycles as an alternate mode of transportation is safe, prudent
and in the best interest of all users.
STAFF RECOMMENDATION: Approve, approve with amendments or deny Ordinance No. 9,
Series of 2016 on second reading.
ATTACHMENTS:
Description
Ordinance No. 9, Series 2016
July 5, 2016 - Page 54 of 68
ORDINANCE NO. 9
SERIES 2016
AN ORDINANCE AMENDING CHAPTER 4 OF TITLE 7 OF THE VAIL
TOWN CODE TO REGULATE ELECTRIC ASSISTED BICYCLES AND
ALLOW ELECTRIC ASSISTED BICYCLES ON BICYCLE AND
PEDESTRIAN PATHS IN THE TOWN
WHEREAS, the Town encourages alternative transportation modes that are
environmentally friendly and that reduce society's dependence on fossil fuels;
WHEREAS, the Town desires to promote the use of electric assisted bicycles as
an alternate mode of transportation and to encourage more people to complete trips by
environmentally -friendly modes of transportation;
WHEREAS, currently, the Vail Town Code does not permit electric assisted
bicycles to be operated on bicycle and pedestrian paths; and
WHEREAS, the Town Council desires to safely integrate electric assisted
bicycles into the Town's bicycle and pedestrian path system and to ensure that the use
of electric assisted bicycles as an alternate mode of transportation contemplated by this
ordinance is safe, prudent, and in the best interest of all users.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. Section 7-4-1 of the Vail Town Code is hereby amended to include
the following new definition:
ELECTRIC ASSISTED BICYCLE: A vehicle having two tandem wheels or
two parallel wheels and one forward wheel, fully operable pedals, an
electric motor not exceeding five hundred (500) watts of power rating, and
a top motor -powered speed of twenty (20) miles per hour.
Section 2. The definition of "motor vehicle" contained in Section 7-4-1 of the
Vail Town Code is hereby amended to read as follows:
MOTOR VEHICLE: Any self-propelled vehicle, other than an electric
assisted bicycle or electronic personal assistive mobility device (EPAMD),
which is designed primarily for travel on the public streets and highways
and which is generally and commonly used to transport persons and
property over the public streets and highways.
Section 3. Section 7-4-5 of the Vail Town Code is hereby renumbered as
Section 7-4-6.
Section 4. Former Section 7-4-5 of the Vail Town Code is hereby replaced
with the following:
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July 5, 2016 - Page 55 of 68
7-4-5: ELECTRIC ASSISTED BICYCLES:
A. Model Traffic Code:
1. Except as otherwise provided in this Section, the operation
of electric assisted bicycles in the Town shall be exempt from the
Model Traffic Code adopted by the Town as well as such other
Town ordinances that regulate motorized vehicles in the Town.
2. For purposes of operation, parking, and equipment, electric
assisted bicycles shall be considered bicycles and shall be subject
to the provisions and regulations concerning bicycles contained in
the Model Traffic Code adopted by the Town.
B. Bicycle and Pedestrian Paths: A person may operate an electric
assisted bicycle, with the motor activated, on any bicycle and pedestrian
path in the Town, other than a bicycle and pedestrian path in any of the
prohibited areas set forth below.
C. Prohibited Areas: It is unlawful for a person to operate an electric
assisted bicycle with the motor activated in or on the following:
1. Vail Nature Center;
2. Betty Ford Alpine Garden;
3. Village Streamwalk;
4. Children's playgrounds;
5. Turf areas;
6. Natural/unimproved areas; or
7. Sidewalks that are not part of a designated bicycle and
pedestrian path.
D. Minimum Age: An electric assisted bicycle shall only be operated
by persons sixteen (16) years of age or older.
E. Exception: The provisions of this Section limiting the use of electric
assisted bicycles shall not apply to a person with a mobility impairment
caused by physical disability that uses the device to enhance that person's
mobility.
F. Equipment: All electric assisted bicycles operated in the Town shall
be equipped with audible warning devices.
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July 5, 2016 - Page 56 of 68
G. Rules: To allow for safe integration of electric assisted bicycles on
bicycle and pedestrian paths, the Town Manager may prescribe, adopt,
promulgate and enforce reasonable rules that restrict or otherwise limit the
time, place or manner of operation or use of electric assisted bicycles;
Section 5. Not later than 180 days after the effective date of this ordinance,
Town staff shall provide a report to the Town Council that evaluates whether use of
electric assisted bicycles on pedestrian paths is safe, prudent, and in the best interest of
all users of the Town's bicycle and pedestrian path system, so that the Town Council
may determine whether this ordinance should be repealed.
Section 6. If any part, section, subsection, sentence, clause or phrase of this
ordinance for any reason is held to be invalid, such decision shall not affect the validity
of the remaining portions of this ordinance; and the Town Council hereby declares that it
would have passed this ordinance, and each part, section, subsection, sentence, clause
or phrase thereof, regardless of any one or more parts, sections, subsections,
sentences, clauses or phrases declared invalid.
Section 7. The Town Council hereby finds, determines, and declares that this
ordinance is necessary and proper for the health, safety, and welfare of the Town and
the inhabitants thereof.
Section 8. The amendment of any provision of the Town Code as provided in
this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceeding as commenced under or by virtue of the provision
amended. The amendment of any provision hereby shall not revive any provision or
any ordinance previously repealed or superseded unless expressly stated herein.
Section 9. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or
part thereof, theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 7t" day of June, 2016 and a
public hearing for second reading of this Ordinance is set for the 5t" day of July, 2016, in
the Council Chambers of the Vail Municipal Building, Vail, Colorado.
Dave Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
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July 5, 2016 - Page 57 of 68
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 5t" day of July, 2016.
Dave Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
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July 5, 2016 - Page 58 of 68
Tammy Nagel
From: Jonathan Staufer <jonathan@vailwine.com>
Sent: Tuesday, July 5, 2016 5:34 PM
To: Council Dist List
Subject: ebikes
Good evening -
I know that allowing electric bikes on Vail's recreational paths is on the agenda this evening. Unfortunately, I
won't be able to make the meeting, but wanted to voice my support of the proposition.
We need to view every bike, or ebike, as one less car on the road. They are helping keep our air clean and our
reducing strain on our parking infrastructure. As you've heard me say before, Vail doesn't have a parking
problem, we have a car problem and the more we can encourage the use of public and alternative transportation,
the better.
From a personal standpoint, a rather out of shape friend of mine recently purchased an ebike. While he would
never have taken on riding three miles uphill to work with an ordinary bike, he is happily making the trek on his
ebike ever day now and getting in shape as well, relying less and less on the electric component. Recently,
another friend lent me her ebike. It was such a fantastic experience that it led me to recall that Wendi and I had
purchased conversion kits a few years ago. I installed mine a few days ago and I can't stop thinking about how
to arrange my errands in an ebike friendly fashion!
Please find a link to a New York Times article that discusses the explosive growth of ebikes in China and
Europe. Once again, Vail finds itself on the cutting edge of community -building and I am happy that we will
help lead the way for American communities with ebikes.
Thank you as ever for your hard work and considered deliberation!
Best regards,
Jonathan Staufer
Jonathan Staufer
Grappa Fine Wines & Spirits
Since 1977, Vail's Bottle Shop
100 E. Meadow Dr., #32
Vail, Colorado 81657
Main: 970.479.9463
Office: 970.476.0108
Fax: 970.476.5461
Tammy Nagel
From: Marilyn Everett <meverettrdh@gmail.com>
Sent: Tuesday, July 5, 2016 4:40 PM
To: Council Dist List
Subject: E Bikes
Dear Council Members,
As a long time Vail resident, I am encouraging you to not allow electric assisted bicycles on the bicycle and
pedestrian paths in the town of Vail.
I feel 20 mph is too fast when our paths are being used by visitors pushing strollers or walking with young
children.
It is sometimes difficult enough when walking with normal bicycles and dealing with other various modes of
transportation.
Please keep our recreational paths safer for all.
Mrs. Marilyn Everett
Tammy Nagel
From: Cynthia Senko <cynsenko@gmail.com>
Sent: Tuesday, June 7, 2016 10:58 AM
To: Council Dist List
Subject: E bike pilot
I am against this proposal
We have enough congestion on the trails
Secondly. I would love to see signs at the trails asking people to stop on side of trail etc. Safety guides such as we have
during ski season informing walkers and bikers to be aware Thirdly at intersections along frontage road where cars are
turning. Signs ahead for them to be reminded to Look Both Ways for bikes and walkers This is Vail. We need to do a
betterjob!
Thankyou
Cynthia Senko
Sent from my iPhone
Tammy Nagel
From: Mike Floyd <cedarcanvas@gmail.com>
Sent: Tuesday, June 7, 2016 10:53 AM
To: Council Dist List
Subject: Comments regarding Ordinance No. 9
Vail Town Council,
I am writing to comment in opposition of the proposed ordinance for the pilot program allowing e -bikes on
some sections of town paths.
I am a lifelong Vail resident and have been an avid cyclist for 25 years. My family and I use town paths and
roads from my home in West Vail for both transportation and recreation. Over the past few years, congestion on
paths, particularly the Gore Valley Trail, has become noticeable and represents a hazard to all users. Even when
everyone is following the rules and being courteous to others, the sheer volume of people is problematic and the
path is overwhelmed by users.
Simply put, the paths are not designed for the existing volume of use, and are hazardous in places. Hazardous
sections of note which would be open to e -bikes under the proposal are:
-the Gore Valley Trail between Westhaven Drive and W. Forest Road. Even with the Cascade hotel closed
temporarily for renovation, and removal of blistered pavement near the water treatment plant, the path is
narrow, with blind turns, and users can't hear others because of Gore Creek.
-the Gore Valley Trail between Westhaven Drive and Matterhorn Circle. Tight turns behind Donovan park are
problematic. The intersection by the tennis courts is dangerous. People access the path from numerous points
behind Donovan Park, and emerge onto the path unexpectedly. The noise of Gore Creek compounds the
problems.
-the Gore Valley Trail between the East Vail Interchange and Sunburst Circle is congested with guests on
unfamiliar equipment. The path has several tight turns and steep grades. The recreation path changes
considerably in character from Vail Pass to town, and this catches people off -guard.
In summary, introducing another mode of use on town recreation paths is a bad idea, especially one where the
speed of users is unexpectedly fast. I strongly oppose the use of any bikes other than those powered solely by
human power on our paths. Recognizing that e -bikes are an alternative mode of transportation is appropriate,
but placing them on already -congested paths is not a good solution and does not provide a good experience for
guests or residents. Instead, the town should use this upcoming trend as an opportunity to better delineate bike
lanes and routes on existing roads. The speeds that e -bikes can achieve would be better suited to use on roads,
where opposing traffic is not as much of a hazard as it is on narrow paths. Additionally, the current proposal
calls for regulating e -bikes to ages 16+. This is not enforceable, and in my experience as a frequent user of the
town rec path, there are already e -bikes using the paths even though they are prohibited, and many of the
operators are definitely under 16. I am not sure if the rental agencies stipulate a 16 year old age requirement, but
if they do, it is frequently disregarded.
The town of Vail should make better use of existing roads and add new routes to improve the cycling
infrastructure through town. This will alleviate user conflicts on paths while adding value to both e -bikers and
other cyclists who seek a variety of experiences depending on their interests. I hope that the introduction of this
ordinance will draw attention to the tenuous state of our town's paths and trails, where use is rapidly outpacing
improvement.
Sincerely,
Mike Floyd
2489 Chamonix Lane #I-1
Vail, CO 81657
Tammy Nagel
From: Lindsey Nelson <lindseyallannelson@gmail.com>
Sent: Tuesday, June 7, 2016 8:16 AM
To: Council Dist List
Subject: ebikes in Vail
Attachments: ebike_questions_rmar.pdf, RMAR_Vail_Village.pdf
Vail Town Council,
My name is Lindsey Nelson and I am a physician at Vail Valley Medical Center and one of the owners of
Rocky Mountain Adventure Rentals, LLC. I read with great interest the posted article conveying your
consideration for allowing electric bikes on the pedestrian and bike paths. It is only recently that I became
aware of the restrictions of these bikes from these pathways after I purchased some of these for myself and our
rental company. As a member of the medical community, I see a significant amount of issues arise in Vail
related to folks that are not able to compensate to the altitude from a heart-lung standpoint. Personally, my
biking is limited from the residual effects from sports -related injuries while my father's heart condition prevents
him from longer stays here because bike riding is a major exercise in his cardiac rehab program. He is just
unable to bike at this altitude. Therefore, I thought that these bikes could possibly facilitate improved exercise
tolerance in similar groups of individuals. Additionally, those who recognize their limits, choose not to
participate in normal family activities or are unable to fully explore the great options we take for granted here.
As an outdoor adventure company, I saw renting the e -bikes as an opportunity to be able to facilitate
participation of those who may need a "little help," whether the reason be from a cardiopulmonary, age, or
arthritic cause. As I stated above, I purchased several of these bikes for our company and we were going to do
our own study to determine the effectiveness of these bikes as an exercise aide. I completely agree with a
designated trial -period and would love to share our data collection process and outcomes at the end of this trial
period. In fact, I had already prepared a questionnaire looking at several metrics related to existing
comorbidities (arthritis, heart disease, etc.), altitude acclimatization, and enjoyment to determine the
effectiveness of these bikes here in the valley. Please see the attachment for our questionnaire.
From a tourism standpoint, I think that, with the correct guidelines and control, allowing ebikes may actually
draw folks to the area from others that don't allow their use (e.g. Pitkin county). Thanks for considering my
thoughts and I look forward to the discourse at the meeting.
Sincerely,
Lindsey A. Nelson
Tammy Nagel
From: Michael Kurz <mkurz@kurzstrategic.com>
Sent: Tuesday, June 7, 2016 7:33 AM
To: Council Dist List
Subject: Ordinance Number 9
Good Morning All —
I'm writing to express my strong opposition to the adoption of Ordinance No. 9, allowing a six-month test of electric
bikes, specifically on the Vail Recreation path from Sunburst Drive to East Vail. I am a frequent user of the Rec Path and
often observe congestion and stupidity issues that pose a hazard to normal bike traffic that would be exacerbated by
the addition of electric bikes.
1. Current users in heavy traffic times, i.e., weekends between mid-June through mid-September, often exhibit
behavior hazardous to road and mountain bike riders e.g., walking on the wrong side of the path, walking
unleashed dogs, extending dog leash reels across the paths, allowing children (on bikes or on foot) to wobble
across the path, etc. This is problematic because line of site is restricted on the main curves of the path so when
even moderately speeding bikers encounter them they are startled and cause riders to make evasive
maneuvers.
2. Traffic at peak times when large parties use the path is obstructed.
3. This will be hazardous to electric bike riders who will be "skitzy" on a new pieces of equipment and not be able
to react safely to encountering issues raised in point 1., above.
4. Motorized vehicles will certainly interrupt the modicum of serenity there is on the path, especially when it is one
of the few remaining peaceful experiences in town due to heavy congestion from events in the Village and
overloaded hiking trails.
5. Vail should always seek to encourage healthy outdoor activities and enjoyment of our natural assets. We see
large numbers of families riding and getting exercise. They don't look like they need motors to enjoy themselves.
6. We already have Town and CDOT authorized bike routes that don't conflict with the multiple users of the path.
7. Previous leaders saw reason to ban this activity. I think they had good reasons to do so.
Just sayin'.
Michael Kurz
Resident
Tammy Nagel
From: Gwen Scalpello <gscalpello@attglobal.net>
Sent: Saturday, June 4, 2016 10:00 PM
To: Council Dist List
Subject: E -Bikes
Dear Town Council Members,
I know there is a lot of pressure to allow e -bikes on the bike paths and anticipate that many of our guests will
likely use them to try to get up Vail Pass. However, in allowing them on the bike paths, the following should be
considered:
1 - Bike paths need speed limits. Most bike paths limit speeds to 15 mph and have posted speed limit, "share
the path" and "yield to pedestrians" signs because they are shared with pedestrians fast -walking, slow -walking,
pushing baby carriages, walking dogs on or off leash. As part of this ordinance, the Town should erect these
signs.
2 - Electric bikes are typically limited to 20 mph as defined in the ordinance, but a new E -Go Bike has speeds
up to 28 mph and German manufacturers produce bikes that go faster than that. The technology is quickly
evolving as the popularity of the bikes increases and will quickly exceed the limits of the ordinance. I would
prefer to see the definition of e -bike at 500 watts rather than 750 watts for the trial to ensure the anticipated
speed caps are met.
3 - Most of the "high performance" bike riders heading for Vail Pass prefer the bike lanes on the Frontage Road
for its traffic predictability as compared with the bike paths. E -bikes cruising along at speeds of 20 - 28 mph or
more should be there also for safety reasons.
4 - Not all e -bikes are road bikes. There is an increasing population of mountain bike models as well which can
change the usage dynamics on the off-road trails. While this ordinance prohibits e -bike use on "natural /
unimproved areas," an argument could be made that the soft trail system is, indeed, "improved" specifically for
biking use. I think "off-road soft trails" should be added to the restricted areas.
I am very glad to see the restricted areas in the ordinance and hope adequate signage will be posted. As these
bikes become more popular, we can be sure guests will bring their own. We will not be able to rely on
education at the point of rental.
Gwen Scalpello
TOWN OF VAIP
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Ordinance No. 12, Series of 2016, Second Reading, An Ordinance Amending
Ordinance No. 14, Series of 2015, Adopting by Reference the 2015 Edition of the International
Plumbing Code.
PRESENTER(S): George Ruther, Director of Community Development
ACTION REQUESTED OF COUNCIL: Approve, approve with modifications or deny Ordinance
No. 12, Series of 2016.
BACKGROUND: The Vail Town Council adopted Ordinance No. 14, Series of 2015 in October of
2015. In doing so, the building codes of the Town of Vail were updated to the most recent version
of the codes at that time. Since that time, the State of Colorado has adopted the 2015 Edition of
International Plumbing Code, more commonly referred to as the "Colorado Plumbing Code". The
purpose of this ordinance is to ensure the Town of Vail is up to date on the adoption of the most
recent building codes.
STAFF RECOMMENDATION: The Community Development Department recommends the Vail
Town Council adopts Ordinance No. 12, Series of 2016, as read.
ATTACHMENTS:
Description
Staff Memorandum
Ordinance No. 12, Series of 2016
July 5, 2016 - Page 59 of 68
Memorandum
To: Vail Town Council
From: George Ruther, Director of Community Development
Date: July 5, 2016
Subject: Ordinance No. 12, Series of 2016 — Adoption of the 2015 Edition of the
International Plumbing Code.
Purpose of the Public Hearing
The purpose of this public hearing is to present Ordinance No. 12, Series of 2016, an Ordinance
amending Ordinance No. 14, Series of 2015, adopting by reference the 2015 Edition of the
International Plumbing Code, and setting forth details in regard thereto. No local amendments
to the International Plumbing Code are proposed.
The adoption of Ordinance No. 12, Series of 2016 helps the Vail Town Council achieves it
adopted goal of "growing a thriving and balanced community'.
Background
In October of 2015, the Vail Town Council adopted Ordinance No. 14, Series of 2015. The
purpose of the ordinance was to update the Town's building code by adopting the most recent
versions of the codes published at the time. At that time, the most recent published version of
the International Plumbing Code was the 2102 Edition. Since that time, however, the
International Code Council has published the 2015 Edition of the International Plumbing Code.
The newly published edition of the International Plumbing Code has been adopted by the State
of Colorado. This is more commonly referred to as the "Colorado Plumbing Code". Plumbing
contractors and similar plumbing -related professionals are licensed by the State of Colorado. As
an obligation of their licensure, plumbing contractors are required to complete their work in
compliance with the Colorado Plumbing Code.
III. Examples of Changes
The International Code Council (ICC) is responsible for the formulation of the International
Codes (i.e., plumbing code, building code, mechanical code, fuel gas code, etc.). Upon
publishing updated editions of the respective codes, ICC also publishes a reference document
entitled, "Significant Changes to the International Plumbing Code". The purpose of this
document is to highlight the additions, modifications and clarifications to the code requirements.
July 5, 2016 - Page 60 of 68
In the case of the 2015 Edition of the International Plumbing Code, no significant changes exist,
and therefore, no local amendments are being proposed. Examples of changes include:
• Floor drains are now considered waste receptors.
• Water coolers or water dispensers are now substitutable for a drinking fountain.
• Fat, Oil, and Grease Disposal Systems are now an additional form of grease interceptor
that can be used.
• Required Public Toilet Facilities are no longer required for small businesses where quick
transactions, such as take out, pick up and drop off occurs.
In summary, the majority of the changes and modifications broaden or further expand the
means and methods whereby a plumbing contractor can comply with the requirements of the
code and makes the use of newly developed technology and plumbing materials permissible.
III. Action Requested
The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 12,
Series of 2106 on second reading.
IV. Staff Recommendation
The Community Development Department recommends the Vail Town Council approves
Ordinance No. 12, Series of 2016 as read.
2
July 5, 2016 - Page 61 of 68
ORDINANCE NO. 12
SERIES OF 2016
AN ORDINANCE AMENDING ORDINANCE NO. 14, SERIES OF 2015, ADOPTING
BY REFERENCE THE 2015 EDITION OF THE INTERNATIONAL PLUMBING CODE
AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the 2015 Edition of the International Plumbing Code as adopted by
the State of Colorado and more commonly referred to as the "Colorado Plumbing Code"
has been published; and
WHEREAS, the Vail Town Council finds that the adoption of the Colorado
Plumbing Code in this ordinance will promote the health, safety, and general welfare of
the Town and promote the coordinated and harmonious development of the Town in a
manner that conserves and enhances its natural environment and its established
character as a resort and residential community of the highest quality.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. Chapter 1 of Title 10 of the Vail Town Code is hereby amended to
read as follows:
10-1-1: CODES ADOPTED BY REFERENCE:
E. Plumbing Code: The International Plumbing Code, 2-012 2015
Edition, published by the International Code Council, 4051 West
Flossmoor Road, Country Club Hills, 11 60478-5795.
10-1-6: AMENDMENTS TO INTERNATIONAL PLUMBING CODE:
The Town hereby adopts by reference all amendments to the International
Plumbing Code, 2-012 2015 Edition, adopted by the State of Colorado and
referred to as the "Colorado Plumbing Code."
Section 2. The Code adopted by this Ordinance shall be effective for all
Building Permit Applications received by the Town's Community Development
Department, Building Safety and Inspection Services on or after July 6, 2016.
1
July 5, 2016 - Page 62 of 68
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 21St day of June, 2016 and a
public hearing and second reading of this Ordinance set for the 5t" day of July, 2016, at
6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado.
Dave Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
INTRODUCED, READ, ADOPTED AND ENACTED ON SECOND READING
AND ORDERED PUBLISHED IN FULL this 5th day of July, 2016.
ATTEST:
Patty McKenny, Town Clerk
2
Dave Chapin, Mayor
July 5, 2016 - Page 63 of 68
TOWN OF VAIP
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Ordinance No. 14, Series of 2016, An Ordinance Authorizing the Sale of Real
Property Along Snowberry Drive, in Exchange for the Purchase of Real Property Along Snowberry
Drive
PRESENTER(S): Tom Kassmel, Town Engineer
ACTION REQUESTED OF COUNCIL: Approve, approve with amendments or deny Ordinance
No. 14, Series of 2016 on second reading.
BACKGROUND: Request for a land swap of private property and town right of way, exchanging
excess right of way for private property which has Snowberry Drive encroaching within it.
STAFF RECOMMENDATION: Approve Ordinance No. 14, Series of 2016 on second reading.
ATTACHMENTS:
Description
Ordinance No. 14, Series of 2016
July 5, 2016 - Page 64 of 68
ORDINANCE NO. 14
SERIES 2016
AN ORDINANCE AUTHORIZING THE SALE OF REAL PROPERTY
ALONG SNOWBERRY DRIVE, IN EXCHANGE FOR THE PURCHASE
OF REAL PROPERTY ALONG SNOWBERRY DRIVE
WHEREAS, the Town has discovered that a portion of Snowberry Drive
encroaches onto private property;
WHEREAS, to correct this issue, the Town and Gary P. and Jeane M.
Manchester, the owners of Lot 16, Block 9, Vail Intermountain Subdivision, have agreed
to a land exchange, subject to approval of the Town Council;
WHEREAS, Section 4.8 of the Vail Town Charter requires that the Town Council
authorize the sale of real property by ordinance;
WHEREAS, the Town Council finds and determines that the sale of a portion of
the real property shown as Tract C on Exhibit A, attached hereto and incorporated
herein by this reference to Gary P. and Jeane M. Manchester, in exchange for the
purchase of the real property shown as Tracts A and B in Exhibit A, attached hereto
and incorporated herein by this reference, is in the best interest of the public health,
safety and welfare; and
WHEREAS, based on information received from Town staff, the Town Council
finds and determines that the fair market value of Tract C is roughly equivalent to the
fair market value of Tracts A and B, and therefore, an even exchange is appropriate.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. Pursuant to Section 4.8 of the Vail Town Charter, the Town Council
hereby authorizes the sale of Tract C to Gary P. and Jeane M. Manchester, in exchange
for the purchase by the Town of Tracts A and B, pursuant to the terms of a purchase
and sale agreement between the parties in a form approved by the Town Attorney. No
consideration other than the exchange of the two parcels of real property shall be
necessary.
Section 2. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity
of the remaining portions of this ordinance; and the Town Council hereby declares it
would have passed this ordinance, and each part, section, subsection, sentence, clause
or phrase thereof, regardless of the fact that any one or more parts, sections,
subsections, sentences, clauses or phrases be declared invalid.
Section 3. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town of Vail
and the inhabitants thereof.
Ordinance No. 14. Series of 2016
July 5, 2016 - Page 65 of 68
Section 4. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or
part thereof, theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 21St day of June, 2016 and a
public hearing for second reading of this Ordinance set for the 5t" day of July, 2016, in
the Council Chambers of the Vail Municipal Building, Vail, Colorado.
David Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 5t" day of July, 2016.
David Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ordinance No. 14. Series of 2016
July 5, 2016 - Page 66 of 68
EDGE OF R.O.W.
O
�o
L
I
EXISTING EDGE
OF ASPHALT
0
TRACT B
LOT 16
NO2°23'05"W
15.00'
EDGE OF R.O.W.
\XISTING EDGE
OF ASPHALT
- G
(50' RIGHT—OF—WAY)
N 87°37' 10"E 124.00'
N87°36'55"E
INDICATES HIGH DEBRIS FLOW
OFFICIAL DEBRIS FLOW HAZARD MAP
TOWN OF VAIL, ADOPTED OCTOBER 17, 2000
;pO
O-
O
EXISTING EDGE OF
ASPHALT OVERLAP
INTO TRACT A
FOUND No. 5 REBAR
WITH RED PLASTIC CAP
L.S. No. 26626
\TRACT A
LOT 16
588.884
sq.ft.
TRACT C
TOWN OF VAIL
BUILDING
SETBACK
N 87°36' 55"E — 382.00
S07°12'29"E
20.40'
July 5, 2016 - Page 67 of 68
EXISTING EDGE
OF ASPHALT
LOT '
1.1454 ACRES
ADDRESS: 2734 SNOWBERRY DRIVE
LO T 16
0.712 ACRES
ADDRESS: 2794 SNOWBERRY
DRIVE
EXHIBIT DESCRIPTION
LOT 16, BLOCK 9. VAIL INTERMOUNTAIN SUBDIVISION
002794 SNOWBERRY DRIVE, VAIL, CO, 81657
DATE: 05/30/16 I PLC JOB#: 1602.1 I SHEET 1 of 1
FOUND No. 4 REBAR
+WITH ALUMINUM CAP
L.S. No. 5933
i'
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC:
Adjournment 7:20 p.m.
TOWN OF VAR'
July 5, 2016 - Page 68 of 68