HomeMy WebLinkAbout2016-07-19 Agenda and Supporting Documentation Town Council Regular MettingVAIL TOWN COUNCIL REGULAR MEETING
Evening Agenda TOWN Of VAJt'
Town Council Chambers
75 South Frontage Road W., Vail, CO 81657
6:00 PM, July 19, 2016
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town
services, policies or other matters of community concern, and any items that are not on the agenda. Please
attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the
meeting and to allow equal opportunity for everyone wishing to speak.
1. Citizen Participation
2. Consent Agenda
2.1. Minutes from June 7, 2016 meeting 5 min.
2.2. Minutes from June 21, 2016 meeting
3. Town Manager Report
3.1. Neighborhood Code Compliance Update (Memo Geneva Drive Call 10 min.
Summary)
3.2. Booting Vehicles
3.3. Summer Parking Update
3.4. 50th Birthday Legacy Proposal, Regarding: Annual Civic Recognition Award
4. Action Items
4.1. Ordinance No. 17, Series of 2016, First Reading, An Ordinance Amending 15 min.
Title 7, Chapter 3, Articles C and D of the Vail Town Code to Increase the
Penalties for Certain Parking Violations
Presenter(s): Craig Bettis, Vail Police Commander
Action Requested of Council: Approve, approve with amendments or deny
Ordinance No. 17, Series of 2016 on first reading
Background:
The Town of Vail Code Enforcement Officers often encounter vehicles
July 19, 2016 - Page 1 of 134
whose owners have had previous citations within relatively short periods of
time and for similar if not identical offenses. Ordinance No. 17, Series of
2016 adds an escalating scale of fines for repeat offenders. This ordinance
will help to improve guest experiences by making more parking spaces
available through changing the behavior of those drivers that repeatedly
violate time -restricted and prohibited parking areas.
4.2. East Vail Water Quality Concept Plan Update 20 min.
Presenter(s): Chad Salli, Project Engineer
Action Requested of Council: Approve Concept to move forward into
preliminary design
Background:
The purpose of this discussion is to update the Town Council in regards to
the landscape and water quality improvements project at the East Vail
interchange and provide a conceptual plan.
Staff Recommendation: Staff recommends that the Town Council consider
the information presented, provide input, and affirm the design direction to
move forward with option 3.
5. Public Hearings
5.1. Ordinance No. 15, Series of 2016, Second Reading, An Ordinance Making 30 min.
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real
Estate Transfer Fund, Dispatch Fund, Vail Marketing Fund, and Timber
Ridge Enterprise Fund
Presenter(s): Carlie Smith, Budget Analyst
Action Requested of Council: Approve or approve with amendments
Ordinance No.15, Series 2016 on second reading.
Background: This will be second reading on Ordinance No. 15 the second
supplemental appropriations for the 2016 budget.
Staff Recommendation: Approve or approve with amendments Ordinance
No. 15, Series 2016 on second reading.
6. Adjournment
6.1. Adjournment at 7:20 p.m.
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by Public Access Television Channel 5 and
available for public viewing as the meeting is happening. The meeting videos are also posted to Channel 5 website
the week following meeting day, www.publicaccess5.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48
hour notification. Please call 970-479-2356, Telecommunication device for the deaf (TDD) for information.
July 19, 2016 - Page 2 of 134
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Minutes from June 7, 2016 meeting
ATTACHMENTS:
Description
Minutes from July 7, 2016 meeting
TOWN OF VAIP
July 19, 2016 - Page 3 of 134
Vail Town Council Meeting Minutes
Tuesday, June 7, 2016
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:10 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Dick Cleveland
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Staff members present: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
1. Citizen Participation
Mike Cacioppo shared that he is running for State House Representative for District 26. He
commented on several topics, 1) the caucus system and Colorado delegate process, 2) the
process for selecting judicial judges.
Karl Fauland, resident on Geneva Drive, Matterhorn neighborhood, shared neighborhood
concerns about the conditions that exist in various locations; he presented slides that
depicted possible code violations. He requested assistance in helping to clean up the area
noting that some of the properties may not be in compliance with town codes, showing the
slides that depicted excessive trash, large dumpsters, old vehicles, improper parking, illegal
fences, hot tubs.
2. Appointments for Boards and Commissions
2.1. Vail Local (Liquor) Licensing Authority Appointments
Mayor Chapin recused himself from the appointment process noting a conflict of interest.
Bruno moved to appoint Craig Arseneau and Michael Hannigan to the VLLA to terms
ending June 2018; Foley seconded the motion and it passed (7-0).
3. Consent Agenda
3.1. Resolution No. 22, Series of 2016, Fee in Lieu is one of a number of "methodologies" of
mitigation of the employee housing requirement cited in Town Code for Commercial
Linkage (Section 12-23-6) and Inclusionary Zoning (Section 12-24-6).
Background: In accordance with Vail Town Code Sections 12-23-6 and 12- 24-6 the fee in
lieu for each employee to be housed and for each square foot of employee housing required
shall be established annually by resolution of the Vail Town Council.
Bruno moved to approve Resolution No. 22; Langmaid seconded the motion which failed
with no supporting votes. There was discussion about the need to adjust the formula as it is
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too low. Cleveland moved to table Resolution No. 22 until further review would be made of
the formula; Foley seconded the motion and it passed (7-0).
3.2. Resolution No. 23, Series of 2016, A Resolution of the Vail Town Council Establishing
Fees for Permits and for Fire Protection Services Outside of the Town's Boundaries
Background: Resolution No. 23, Series of 2016, amends the current fee structure for fire
department response to properties outside the municipal limits of the Town of Vail. These
changes are based upon Town Council direction.
Bruno moved to approve Resolution No. 23; Foley seconded the motion and it passed (7-0).
Fire Chief Novak explained the fee calculation for the permits per the exhibit and noted the
State could be conducting the review of the fire sprinkler component of plans.
3.3. Release of a deed restriction from an existing employee housing unit located at Lot A,
of SDD#34 also known as 1631 Buffehr Creek Road Background: A request for the release
of a deed restriction from existing employee housing unit located at Lot A, of SDD#34 also
known as 1631 Buffehr Creek Road in exchange for a fee in lieu payment for 837 square
feet pursuant to Section 12-13-5, Employee Housing Unit Deed Restriction Exchange
Program, Vail Town Code.
Moffet move to "The Vail Town Council authorizes the Town Manager to execute a deed
restriction release and approves the request for an exchange of an employee housing unit,
pursuant to Section 12-13-5, Employee Housing Unit Exchange Program, Vail Town Code, to
allow for the release of an employee housing unit deed restriction at Lot A, of SDD#34 also
known as 1631 Buffehr Creek Road, in exchange for a fee in lieu payment for 1674 square feet,
and setting forth details in regard thereto." Bruno seconded the motion and it passed (7-0).
There was a request to change this law immediately as there are unintended consequences
with the current formula.
4. Town Manager Report
There were no items reported on at this time.
5. Presentations / Discussion
5.1. KAABOO Festival Staff Update
Presenter(s): Town Staff
Background: VVF and KAABOO representatives presented information about their proposal
to bring "KAABOO — a music experience" to Vail at the April 5 and May 17 town council
meetings. On May 22nd they announced a change to the venue to exclude the Ford Park
lower bench area amid concerns from Betty Ford Alpine Gardens and TOV. They also held
two public meetings on May 26th for the community at large
Jen mason recused herself from the discussion due to conflict of interest since her
employer is the Vail Valley Foundation. Zemler presented some highlights related to staff
considerations (outlined in the packet memo) as follows:
✓ The event permitting process
✓ Impacts from production schedule
✓ Impacts from event attendance
✓ Impacts on parking / transportation
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✓ Impacts on town assets
✓ Impacts on economy
✓ Vail Brand
✓ Impacts on current events calenda
✓ Impacts to Ford Park user groups
✓ Input receives on the topic to date as mixed
✓ Process by VRD and TOV for future pubic hearings
The following considerations were proposed by staff as well:
1. TOV receives a fully -prepared permit application from KAABOO/VVF.
2. TOV and VRD conduct a thorough analysis on the proposed use of the turf at Ford Park and
the soccer field from appropriate experts.
3. Town Council and VRD hold a public meeting July 14 when residents have returned.
4. If the VVF requests funding from the TOV during the 2017 budget process, the budget
adoption does not occur until November of 2016.
There was public input as follows:
Matt Morgan, Restaurant owner (Sweet Basil and Mountain Standard) supported trying to
continue working through the challenges and thinks the event would align well with the
Vail brand.
Mike Imhoff, VVF, spoke about the public input process which would include more
opportunities and spoke about the KABOO operations plan that would address the
impacts and challenges.
Brian Gordon, KABOO event promoter, thanked the town council and the community for
its input on the event and addressed such as the brand, the event components, the
impacts of the event and their effort to mitigate and minimize the risk of the impacts.
Chapin noted the town staff, VVF and promoter would continue to review the proposal and
no final decision would be made until
5.2. East Vail Water Quality Projects
Presenter(s): Chad Salli, Project Engineer
Action Requested of Council: Input and Direction
Background: The Town received a CDOT grant for water quality improvements at three
sites in East Vail along 1-70, two at MM 182 and the largest one at the East Vail interchange
at MM 180. The design team is kicking off the projects with public input and a review of the
project goals and design direction.
Staff Recommendation: Provide staff with input and affirmation of the design direction
Salli noted the purpose of this discussion is to update the Town Council in regards to the
landscape and water quality improvements project at the East Vail interchange. The Gore Creek
Water Quality Improvement Plan identifies the need for water quality improvements in East Vail
as a result of highway runoff from 1-70 and 1-70 Frontage Roads. The two largest priority
improvements include water quality facilities at the 1-70 East Vail MM 180 interchange and along
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Gore Creek at 1-70 MM 182 near the Gore Creek campground overpass. The process and
schedule::
■ June 7, 2016 Public Open House & Town Council Update
■ July * Conceptual Design Public Open House
■ July 19, 2016* Town Council: Design Concept Review
■ July 20, 2016* Design Review Board
■ Aug. -Oct. 2016* Preliminary Design
■ Nov. — Feb. 2017* Final Design
■ May -Nov. 2017* Construction
Council comments about the project were provided and included such suggestions as:
➢ prefers a more native look than more manicured
keep the purpose in mind that it is a water quality project primarily
6. Action Items
6.1. Ordinance No. 9, Series of 2016, First Reading, An Ordinance Amending Chapter 4 of
Title 7 of the Vail Town Code to Regulate Electric Assisted Bicycles and Allow Electric
Assisted Bicycles on Bicycle and Pedestrian Paths in the Town
Presenter(s): Gregg Barrie, Senior Landscape Architect and Matt Mire, Town Attorney
Action Requested of Council: Approve, approve with modifications or deny Ordinance No. 9,
Series of 2016 upon first reading
Background: The Vail Town Council directed staff to prepare an ordinance for a trial period
for the remainder of 2016 to allow e -bikes on Town of Vail paths.
Moffet moved to approve Ordinance No. 9, First Reading, An Ordinance Amending Chapter
4 of Title 7 of the Vail Town Code to Regulate Electric Assisted Bicycles and Allow Electric
Assisted Bicycles on Bicycle and Pedestrian Paths in the Town with a request to review the
impacts of the 750 vs. 500 wattage bicycles and report on its differences and impacts at the
next meeting. Bruno seconded the motion and it passed (7-0). There was consensus
about the ordinance language to review the legislation and the use of the electric bikes in
six months to see if it is working in the community.
6.2. Ordinance No. 11, Series of 2016, First reading, An ordinance repealing and reenacting
Ordinance No. 11, Series 2014, which adopted the approved development plan for Phase III
of Special Development District No. 6, Vail Village Inn, pursuant to Section 12-9A-10,
Amendment Procedures, Vail Town Code, to allow for an increase in gross residential floor
area to facilitate additions to existing dwelling units, located at 100 East Meadow Units 501
and 502 (Vail Village Inn, Phase III) /Lot O, Block 5D, Vail Village Filing 1, and setting forth
details in regard thereto.
Presenter(s): Jonathan Spence, Town Planner
Action Requested of Council: The Vail Town Council shall approve, approve with
modifications, or deny Ordinance No. 11, Series of 2016, upon first reading.
Background: The applicant, Lublan S.A, represented by Eggers Architecture, Inc., is
requesting a recommendation to the Vail Town Council on a revision to a major amendment
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July 19, 2016 - Page 7 of 134
to Special Development District No. 6, Vail Village Inn, pursuant to Section 12-9A-10,
Amendment Procedures, Vail Town Code, to allow for an increase in gross residential floor
area and a change in project scope to facilitate additions to existing dwelling units, located
at 100 East Meadow Units 501 and 502 (Vail Village Inn Phase 3).
Staff Recommendation: The Planning and Environmental Commission forwarded a
recommendation of approval on a revision to a major amendment to SDD No. 6, Vail Village Inn
on May 9, 2016 with a vote of 3-1-0, (Rediker opposed)
Moffet moved to approve Ordinance No. 11, Series Of 2016, an ordinance repealing and
reenacting the approved development plan for Phase III of Special Development District No. 6,
Vail Village Inn, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to
allow for an increase in gross residential floor area to facilitate additions to existing dwelling
units, located at 100 East Meadow Units 501 and 502 (Vail Village Inn Phase 3) /Lot O, Block
5D, Vail Village Filing 1, and setting forth details in regard thereto." Bruno seconded the motion
and it passed (7-0). The conditions and finding outlined in the memo were applied to this
decision. There was no public input on this topic.
6.3. Request to Award Construction Contract for Renovation of the East Vail Fire Station.
Presenter(s): John King, Facilities Manager, Mark Novak, Fire Chief
Action Requested of Council: Authorize the Town Manger to enter into a construction
contract with MW Golden for the renovation of the East Vail Fire Station
Background: In January of 2016, Council approved completion of construction documents
for the renovation of the East Vail Fire Station as well as the release of an RFP for
preconstruction services. Construction documents have been completed, and the building
permit is ready to be issued. The next step to move this project forward is to award the
construction contract.
The project consists of the following components:
1. Addition of 1770 square feet of new building space. In the current configuration, fire
apparatus are parked within inches of the back wall and front door.
2. Addition of a new Employee Housing Unit (EHU) and renovation of the existing EHU.
Employees who hold "critical" positions will be given priority when leasing these units.
3. Creation of a separate entry for the EHUs.
4. Abandoning the existing driveway and creating a new driveway on the opposite side of the
building.
5. Replacing the existing emergency generator and creating an exterior enclosure for the
emergency generator.
6. Mitigation of existing snow removal and ice accumulation problems on the front apron.
7. Removal of street -side parking spaces
8. Installation of storm -water treatment system
Proposed project schedule
• Contract awarded June 2016
• Construction initiated June 2016
• Apparatus bays/duty quarters completed October -November 2016
• EHU's/office space completed December 2016/January 2017
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Staff Recommendation: Authorize the Town Manger to enter into a construction contract
with MW Golden for renovation of the East Vail Fire Station.
Moffet moved to authorize the Town Manager to enter into a contract for construction services
at the East Vail Fire Station for the amount of, and not to exceed, $3,274,229, and include in the
in the July 2016 budget supplemental $1,950,000 for the renovation of the East Vail Fire Station
and $543,000 to renovate one EHU and to construct one additional EHU using funds from the
Housing Fund. Bruno seconded the motion and it passed (6-1; Cleveland — no). .
7. Public Hearings
7.1. Ordinance No. 13, Series of 2016, An Emergency Ordinance Adopting a Temporary
Moratorium on Accepting Fee -In -Lieu Payments in Exchange for Release of a Deed
Restriction from an Existing Employee Housing Unit or to Satisfy Employee Housing
Mitigation Requirements
Presenter(s): George Ruther, Director of Community Development
Action Requested of Council: Approve, approve with modifications or deny Ordinance No.
13, Series of 2016, as read
Background: On May 17, 2016, the Vail Town Council held a joint work session with the Vail
Local Housing Authority to discuss possible next steps with regard to establishing an
updated fee in lieu policy. During the work session the idea of establishing a moratorium on
the acceptance of fee in lieu as a method of mitigation was briefly discussed. Following
discussion, the Vail Town Council instructed staff to return at the next public hearing with an
ordinance proposing a moratorium on the acceptance of fee in lieu for a temporary period.
Staff Recommendation: The Community Development Department recommends the Vail
Town Council denies Ordinance No. 13, Series of 2016. Please see the staff memorandum
to the Vail Town Council dated June 7, 2016 for more detail.
Chapin opened the public hearing at this time. Ruther presented some of the objectives the
legislation was written to achieve as follows:
1. Establishes a temporary moratorium on the acceptance of fee in lieu as a method of
mitigation for ehu exchange requests and employee housing mitigation requirements of
more than 438 square feet in size or one employee or greater from June 8, 2016 to
December 6, 2016, unless repealed or extended.
2. Restricts the Town from accepting or processing any applications requesting the use of fee
in lieu as a method of mitigation of an employee housing requirement of more than 438
square feet in size or one employee or greater from June 8, 2016 to December 6, 2016,
unless repealed or extended.
3. Affords the community additional time to gather information and investigate, evaluate and
update the options for amending the Vail Town Code to further regulate or prohibit fees -in -
lieu of payments authorized under Code Sections 12- 13-5(D), 12-23 and 12-24.
Public input was heard from Dean Cole who expressed interest in the topic because he is an
owner's representative on a project that would be affected by the legislation.
Moffet moved to approve Ordinance No. 13, Series of 2016, An Emergency Ordinance
Adopting a Temporary Moratorium on Accepting Fee -In -Lieu Payments in Exchange for
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July 19, 2016 - Page 9 of 134
Release of a Deed Restriction from an Existing Employee Housing Unit or to Satisfy
Employee Housing Mitigation Requirements. Cleveland seconded the motion and it passed
(7-0).
7.2. Ordinance No. 10, Series of 2016, Second Reading, An Ordinance Amending Chapter
7 of Title 5 of the Vail Town Code Concerning the Liability for Costs Associated with the
Town's Provision of Fire Protection Services to Properties Located Outside Town
Boundaries
Presenter(s): Mark Novak, Fire Chief
Action Requested of Council: Approve, deny or modify Ordinance No. 10 Series of 2016 on
second reading.
Background: Ordinance No. 10, Series of 2016 modifies Chapter 7 of Title 5 of the Vail
Town Code to clarify certain provisions regarding fire department response to properties
outside the Town of Vail municipal limits.
Staff Recommendation: Approve Ordinance No. 10, Series of 2016 on second reading.
Moffet moved to approve Ordinance No. 10, Series of 2016, Second Reading, An
Ordinance Amending Chapter 7 of Title 5 of the Vail Town Code Concerning the Liability for
Costs Associated with the Town's Provision of Fire Protection Services to Properties
Located Outside Town Boundaries. Cleveland seconded the motion and it passed (7-0).
It was noted the ordinance was written to help provide better clarity to language and support
enforcement efforts; there was a request to change "shall to may".
There being no further business to come before the council, Foley moved to adjourn the
meeting and Moffet seconded the motion which passed (7-0) and the meeting adjourned at
8:15 p.m.
Respectfully Submitted,
Attest:
Dave Chapin, Mayor
Patty McKenny, Town Clerk
Town Council Meeting Minutes of June 7, 2016
Page 7
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VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Minutes from June 21, 2016 meeting
ATTACHMENTS:
Description
Minutes from June 21, 2016 meeting
TOWN OF VAIP
July 19, 2016 - Page 11 of 134
Vail Town Council Meeting Minutes
Tuesday, June 21, 2016
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 1:00 P.M. by
Mayor Dave Chapin.
Members present:
Staff members present
Absent:
Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Dick Cleveland
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
Stan Zemler, Town Manager
1. DRB / PEC Update
1.1. DRB/PEC
Presenter(s): Chris Neubecker, Planning Manager
There were no town council call ups of items reviewed.
2. Presentations / Discussion
2.1. Dowd Junction Bike Path Retaining Wall Replacement Repair Update
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: None -informational only
Background: In 2010 a portion of the Dowd Junction Bike Path retaining wall failed as a result
flooding and undermining of the wall. A temporary fix was put in place that spring to reopen the
bike path and support the underlying sanitary sewer main. The retaining wall is now in need of
full replacement. A design IGA was entered into this past winter between the Town and ERWSD
to begin design on the wall replacement. The design is now close to completion and is currently
going through the approval process.
No action was taken on this item.
2.2. Meet with Vail Economic Advisory Council (VEAC) for DestiMetrics Mountain Travel
Update
Presenter(s): Ralf Garrison, DestiMetrics
After the presentation, there was some discussion with the VEAC members. Garrison
presented on a number of items associated with 25 Vail properties totaling 2456 units
addressing the bedbase, the attractions for guest, the consumer shifts, the occupancy stats,
Town Council Meeting Minutes of June 21, 2016
Page 1
July 19, 2016 - Page 12 of 134
summer business highlights, and ADR summaries. There was a preview of the software
upgrades to a dashboard environment.
2.3. 2016 Community Survey and Employee/Employer Survey Results
Presenter(s): Suzanne Silverthorn, Director of Communications and Chris Cares, RRC
Associates
Action Requested of Council: Review the top-level survey results from the surveys, ask
questions and determine if other discussions are of interest as additional follow up.
Background: The Town of Vail Community Survey is conducted every other year and is a key
measurement used by the Town Council and staff to probe public policy issues and solicit
feedback on other topics of community interest. It is also used to measure the town's
operational performance. New this year, an Employer -Employee survey was conducted that
offers additional insights on the topics of housing and transportation, in particular.
Highlights presented included:
■ Survey approach
■ Response totals
■ Highlights of employer — employee survey
■ Survey methodology
■ Summary of ratings by department
■ Comments about numerous topics such as special events, parking, housing
■ Noted that further review of the "open-ended comments" could be reviewed with RRC
software at: http://rrcinteractive.squarespace.com/tov
Council comments were about the fact there may be too many surveys these days, there is a
need to do more for local residents, a need to include more public discussion on topics, and the
need to continue conducting the survey annually.
2.4. Town of Vail Municipal Operations Energy Consumption and Greenhous Gas Emissions
Update
Presenter(s): Kristen Bertuglia, Environmental Sustainability Manager
Action Requested of Council: Staff requests the Vail Town Council participate in the discussion
and ask any pertinent questions or for additional information.
Background: An update about action taken on the 2009 Environmental Sustainability Strategic
Plan which established energy efficiency measures for the town to manage its energy and water
consumption, and greenhouse gas emissions. The Environmental Sustainability Strategic Plan
helps to fulfill the Vail Town Council's goal of growing a balanced community and supports the
value of environmental stewardship. This review of the town's energy consumption provides an
update on Goal #2: Energy, in terms of town government operations. Reduce the Town of Vail
municipal and community energy use by 20% below 2006 levels by 2020, in order to effectively
reduce the Town's contribution to greenhouse gas emissions and impact on global climate
change.
There was interest in learning about options and strategies to address natural gas increases
caused by snowmelt and staff continued to note that a multi faceted strategy would be required
in order to continue decreasing the footprint.
Town Council Meeting Minutes of June 21, 2016 Page 2
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2.5. CDOT Underpass Project Update
Presenter(s): Karen Berdoulay, CDOT Region 3 Resident Engineer Matthew Figgs, CDOT
Region 3 Project Manager
Action Requested of Council: None -information only
Background: As partners with the Town of Vail, CDOT will provide an update on the 1-70 Vail
Underpass Project, as well as other surrounding CDOT projects.
There was a question about how to address wildlife in Dowd Junction; CDOT noted that
additional fencing would be constructed in the near future at Dowd Junction and Dotsero.
2.6. Presentation of the 2015 Audited Financial Statements for the Town of Vail
Presenter(s): Kathleen Halloran, Finance Director and Michael Jenkins, McMahan and
Associates
Action Requested of Council: The 2015 audited financial statements are presented for Council
information; no action is requested.
Background: In accordance with section 9.11 of the Vail Town Charter, an independent audit
shall be made of all town accounts at least annually. The audit shall be conducted by certified
public accountants and copies made available for public inspection at the municipal building.
The 2015 audit was conducted by McMahan and Associates, LLC.
There was a "clean opinion" presented by Jenkins, McMahan and Associates, serving as
auditors of the Town of Vail. They have recently completed its audit of the 2015 Financial
Statements for all funds. There were several comments by council members, 1) inquiry about
possibly using fund balance to pay for housing projects, 2) kudos to the fact there are no
unfunded pension liabilities, and 3) an inquiry about reviewing the financial structure of the
General Improvement District No. 1 (related to Solaris Plaza).
2.7. Housing Strategic Plan Update
Presenter(s): Alan J. Nazzaro, Housing Manager
Action Requested of Council: None, discussion item
Background: To keep Town Council informed as to the progress on the Housing Strategic Plan
process. After some discussion about the public input received to date, there were requests
about a review of the phase two of housing at public works property and a review of what
opportunities for employee housing might exist in West Vail. The next public meeting would be
held June 29 at which time the draft strategic housing plan would be presented.
3. Information Update
3.1. Vail America Days Activities — discussion about not throwing candy at parade.
3.2. VLMDAC memorandum on Destination Strategy Results with Updated Percentages
3.3. April 2016 and Ski Season Vail Business Review
3.4. Quarter 1 Investment Report
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4. Matters from Mayor, Council and Committee Reports
Foley expressed 1) concern about the changes in stops on Chamonix Lane due to construction
and requested a red bus be run every 20 minutes, 2) the need for an update and some signage
at the new LH skatepark, and 3) recognition of Greg Hall and Leonard Sandoval for their extra
efforts at the Golf & Nordic Clubhouse construction site.
Moffet expressed 2) the need to develop a strategy that addresses EHUs related to
condominium associations and right of first refusal sales, 2) kudos on Go Pro Mountain Games,
and 3) request to pursue some kind of music event for Vail, similar to a KABOO.
Bruno expressed 1) support for further exploration of a music event for Vail, 2) Bravo! Vail
begins this upcoming Thursday with incredible performance slated.
Mason expressed the need for training of new staff at the parking garages and Ford Park
parking lot.
Cleveland noted 1) bike to work day and station located at Mayors Park, 2) inquired about when
the Mayor's Park rock would be updated with recent mayors who have since served, 3) inquired
about the need to construct something that favors bikes entering the street from the bike path in
the Ski Club Vail and Vail Valley Drive area, 3) noted CML begins this week, and 4) asked about
Epic Discovery activities.
Chapin expressed some concerns from citizens in Red Sandstone who are concerned about the
road construction in that area as being confusing and unsafe.
5. Executive Session
5.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b) - to receive legal advice on
specific legal questions; Regarding: AT&T refund claim
Presenter(s): Matt Mire, Town Attorney
Moffet moved to convene to an Executive Session per 5.1 on the agenda and noted State
Statutes; Foley seconded the motion and the session was conducted from 4:45 p.m. until 4:50
p.m. At this time Moffett noted that nothing other than the AT&T claim refund was discussed.
6.1 Recess was taken and the meeting convened again at 5 p.m.
7. Consent Agenda
7.1. Traffic Impact Fee Contract Approval
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: Approve Contract with Tischler Bise
Background: Staff is requesting that the Town Council authorize the Town Manger to enter into
a contract with Tischler Bise to complete a traffic impact fee nexus study in order to evaluate
and adopt traffic impact fees.
Town Council Meeting Minutes of June 21, 2016 Page 4
July 19, 2016 - Page 15 of 134
Staff Recommendation: Town staff recommends that the Town Council authorize the Town
Manger to enter into a contract with Tischler Bise in the amount of $56,320 to complete a traffic
impact fee nexus study.
Moffet moved to authorize the Town Manger to enter into a contract with Tischler Bise to
complete a traffic impact fee nexus study in order to evaluate and adopt traffic impact fees.not
to exceed $56,320. Foley seconded the motion and it passed (7-0).
8. Action Item
8.1. Ordinance No. 12, Series of 2016, First Reading, An Ordinance Amending Ordinance No.
14, Series of 2015, Adopting by Reference the 2015 Edition of the International Plumbing Code
Presenter(s): George Ruther, Director of Community Development
Action Requested of Council: Approve, approve with modifications or deny Ordinance No. 12,
Series of 2016.
Background: The Vail Town Council adopted Ordinance No. 14, Series of 2015 in October of
2015. In doing so, the building codes of the Town of Vail were updated to the most recent
version of the codes at that time. Since that time, the State of Colorado has adopted the 2015
Edition of International Plumbing Code, more commonly referred to as the "Colorado Plumbing
Code". The purpose of this ordinance is to ensure the Town of Vail is up to date on the adoption
of the most recent building codes.
Staff Recommendation: The Community Development Department recommends the Vail Town
Council adopts Ordinance No. 12, Series of 2016, as read.
Langmaid moved to approve Ordinance No. 12, Series of 2016, First Reading, An Ordinance
Amending Ordinance No. 14, Series of 2015, Adopting by Reference the 2015 Edition of the
International Plumbing Code; Moffet seconded the motion and it passed (7-0).
8.2 Ordinance No. 14, Series of 2016 Snowberry Drive Right -of -Way Land Swap
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 14,
Series of 2016 on first reading.
Background: Request for a land swap of private property and town right of way, exchanging
excess right of way for private property which has Snowberry Drive encroaching within it.
Staff Recommendation: Approve Ordinance No. 14, Series of 2016 on first reading.
Moffet moved to approve Ordinance No. 14, Series of 2016 Snowberry Drive Right -of -Way Land
Swap; Bruno seconded the motion and it passed (7-0).
9. Public Hearing
9.2. Ordinance No. 9, Series of 2016, Second Reading, An Ordinance Amending Chapter 4 of
Title 7 of the Vail Town Code to Regulate Electric Assisted Bicycles and Allow Electric Assisted
Bicycles on Bicycle and Pedestrian Paths in Town
Town Council Meeting Minutes of June 21, 2016 Page 5
July 19, 2016 - Page 16 of 134
Presenter(s): Gregg Barrie, Senior Landscape Architect and Matt Mire, Town Attorney
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 9,
Series of 2016 on second reading.
Background: The Town of Vail desires to promote the use of electric assisted bicycles as an
alternate mode of transportation and to encourage more people to complete trips by
environmentally -friendly modes of transportation. Currently, the Vail Town Code does not permit
electric assisted bicycles to be operated on bicycle and pedestrian paths. This ordinance will
ensure the use of electric assisted bicycles as an alternate mode of transportation is safe,
prudent and in the best interest of all users.
Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 9, Series of
2016 on second reading.
Chapin opened the public hearing. Public input was noted from Gwen Scalpello who requested
the ordinance be revised to only allow for 500 wattage electric bicycles in order to ensure lower
speeds on paths. There was some discussion about how else to monitor and enforce these
with signage and education by bike shops as well as clarify whether the bikes can be used on
the Frontage Road. Moffet moved to table Ordinance No. 9, Series of 2016, Second Reading,
An Ordinance Amending Chapter 4 of Title 7 of the Vail Town Code to Regulate Electric
Assisted Bicycles and Allow Electric Assisted Bicycles on Bicycle and Pedestrian Paths in Town
until the July 5t" meeting in order to address the questions. Foley seconded the motion and it
passed. There were no further comments and the hearing was closed.
9.1. Resolution No. 22, Series of 2016, A Resolution Establishing the 2016 Payment of Fees in
Lieu for Each Employee to be Housed, as Required by Chapter 12-23, Commercial Linkage,
and for Each Square Foot, as Required by Chapter 12-24 Inclusionary Zoning, Vail Town Code,
and Setting Forth Details in Regard Thereto
Presenter(s): Alan Nazzaro, Housing Manager
Action Requested of Council: Approve, approve with modifications or deny Resolution No. 22,
Series of 2016
Background: The Town has not adjusted its administrative fee since it was established in 2007.
The current averaging does not reflect present day conditions in the market. The AMI used
currently doesn't reflect the wage levels of employees in the community.
Staff Recommendation: Staff recommends that based upon the past discussions with Council
that the Vail Town Council: Amend the Fee in Lieu calculation formula to reflect administrative
fees corresponding to the average increase in labor cost to the Town of Vail over time as
illustrated. Amend the Fee in Lieu calculation formula to remove the averaging of the fees with
the two previous years to better reflect current market conditions. Amend the Fee in Lieu
calculation formula to reflect an percentage of AMI, which more closely reflects current
employee wages within the community by adopting the fee in lieu Resolution 22 Series 2016
with the fees calculated in Attachment B — 100% AMI.
Chapin opened the public hearing. Moffet moved to approve Resolution No. 22, Series of 2016,
A Resolution Establishing the 2016 Payment of Fees in Lieu for Each Employee to be Housed,
as Required by Chapter 12-23, Commercial Linkage, and for Each Square Foot, as Required by
Town Council Meeting Minutes of June 21, 2016 Page 6
July 19, 2016 - Page 17 of 134
Chapter 12-24 Inclusionary Zoning, Vail Town Code, and Setting Forth Details in Regard
Thereto, noting to include AMI as noted in Attachment C — 80% AMI for 2016 Fee in Lieu
Calculation Formula. Foley seconded the motion and it passed (7-0). There was no public
input on this matter and the hearing was closed.
9.3. Ordinance No. 11, Series of 2016, Second Reading, An ordinance repealing and reenacting
Ordinance No. 11, Series 2014, which adopted the approved development plan for Phase III of
Special Development District No. 6, Vail Village Inn, pursuant to Section 12-9A-10, Amendment
Procedures, Vail Town Code, to allow for an increase in gross residential floor area to facilitate
additions to existing dwelling units, located at 100 East Meadow Units 501 and 502 (Vail Village
Inn, Phase III) /Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto
Presenter(s): Jonathan Spence, Town Planner
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 11, Series of 2016, upon second reading.
Background: The applicant, Lublan S.A, represented by Eggers Architecture, Inc., is requesting
a review of a revision to a major amendment to Special Development District No. 6, Vail Village
Inn, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for an
increase in gross residential floor area and a change in project scope to facilitate additions to
existing dwelling units, located at 100 East Meadow
Units 501 and 502 (Vail Village Inn Phase 3).
Staff Recommendation: On June 7, 2016 the Vail Town Council approved Ordinance No. 11,
Series of 2016 on first reading by a vote of 7-0.
Chapin opened the public hearing. Moffet moved to approve Ordinance No. 11, Series of 2016,
Second Reading, An ordinance repealing and reenacting Ordinance No. 11, Series 2014, which
adopted the approved development plan for Phase III of Special Development District No. 6,
Vail Village Inn, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to
allow for an increase in gross residential floor area to facilitate additions to existing dwelling
units, located at 100 East Meadow Units 501 and 502 (Vail Village Inn, Phase III) /Lot O, Block
5D, Vail Village Filing 1, and setting forth details in regard thereto, and noted to include the four
conditions outline in the packet memo. Foley seconded the motion and it passed (7-0). There
was no public input on this matter and the hearing was closed.
10. Citizen Participation
10.1. Citizen Participation
Jonathan Levine, Vail Limousine, shared some concerns about non compliance at Lionsridge
Apartments, Ubr service must be controlled, enforcement of snow tires on Vail Pass, the
requirement of towing companies to provide certificates of insurance on business.
Town Council Meeting Minutes of June 21, 2016 Page 7
July 19, 2016 - Page 18 of 134
There being no further business to come before the council, Moffet moved to adjourn the
meeting and Bruno seconded the motion which passed (7-0) and the meeting adjourned at
5:25 pm. The members of Town Council were invited to attend Hot Summer Nights concert with
Pilaseca, a band from Sisterhood City San Miguel de Allende.
Respectfully Submitted,
Attest:
Dave Chapin, Mayor
Patty McKenny, Town Clerk
Town Council Meeting Minutes of June 21, 2016
Page 8
July 19, 2016 - Page 19 of 134
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC:
Neighborhood Code Compliance Update (Memo Geneva Drive Call Summary)
ATTACHMENTS:
Description
Geneva Drive Call Smmary Memorandum
TOWN OF VAIP
July 19, 2016 - Page 20 of 134
0) TOWN OF VAIL
To: Chief Henninger
From: Jeff Campbell
Date: 7/5/2016
Subject: Geneva Drive Call Summary
P`1' r otic
�pgRTO
Memorandum
Below is a summary of non -criminal ordinance calls on Geneva Drive since 2011.
ANIMAL COMPLAINT
CONSTRUCTION
FIREPITS
FIREWORKS
2011 1
2012 0
2013 2
2014 0
2015 1
2016 0
1 since 2011 (12/2015)
2011 2
2012 1
2013 1
2014 0
2015 1
2016 3
2011 1
2012 0
2013 1
2014-2016 0
2011 1
2012 4
2013 3
2014 2
2015 3
2016 0
July 19, 2016 - Page 21 of 134
TRASHMILDLIFE 2011
1
2012
6
2013
17
2014
16
2015
10
2016
1
PARKING 2011
2
2012
2
2013
12
2014
15
2015
9
2016
3
TOWED VEHICLES 2011 0
2012 0
2013 1
2014 2
2015 1
2016 1
TOTAL ORDINACE VIOLATION BY YEAR
Town of Vail Page 2
July 19, 2016 - Page 22 of 134
40
37
35
35
30
25
25
20
15
10
5
0
2011 2012 2013 2014 2015 2016
Town of Vail Page 2
July 19, 2016 - Page 22 of 134
TOWN OF
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VAIL• BEAVER CREEK
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75 South Frontage Road West Police Department
Vail, Colorado 81657 970.479.2210
vailgov.com/police 970.479.2216 fax
04/30/15
To: Dave Dhulster with Vail PBK LLC, (970) 445-7389,
In an effort to clean up the residential area of Geneva Drive and Matterhorn the Vail Police
Department is requesting that you oversee the cleanup of the following properties. Please have
all properties cleaned up by May 17'h 2015.
1699 Geneva Drive: This is one of the properties that needs the most work. The front porch
needs to be cleaned off. Lots of trash, plastic bins, ladders, cleaning materials, boxes, fans, golf
clubs and any other items that are not reasonable to have on the porch needs to be removed.
Around the side and back of the residence are logs, an old Christmas tree, lawn chairs buckets,
tarps, and other items that are not reasonable to have laying around the out side of the house
and need to be picked up.
1705 Geneva Drive: Please clean up ladders, logs, beams, plywood, all items under the deck (I
know you mentioned screening off the under -deck area, just make sure you check in with our
Community Development Department for rules on that (970) 479-2138), power cords, coolers,
plastic bins, paint cans, water jugs, car box, tire, metal items on the west side of the shed, logs
and plywood by dumpster on west end of the property and all other unreasonable items laying
around the property.
1707 Geneva Drive: Please pick up logs and wood pile on grass, empty plastic bottles in the
front, and skis, cinder block and plywood in south side of the house.
1710 Geneva Drive: also needs a lot of work; please pick up tires, coolers, bike rack, trash
bags, cinder blocks, plastic bins, crates, plywood, wood blocks, and bed frame on the north side
of the house with the car roof box, and any other unreasonable items laying around the
property.
1706 Geneva Drive: Please pick up tarp, window screen, gas can, boxes, cooler, logs and wood
boards on south side of the house, trash bags, dog crate, pallets, plywood and ladder and any
other unreasonable items laying around the outside of the house.
1704 Geneva Drive: Please pick up the ladders and truck topper in the yard, under the deck on
the west side of the building and any other unreasonable items in the yard or around the
residence.
1692 Matterhorn/Geneva Drive: please pick up the mattress on west side of the house and any
other unreasonable items around the property.
July 19, 2016 - Page 23 of 134
May 15, 2015
TOWN OF (V7AU-
Police Department
Be advised that certain elements of your property are in violation of Chapter 1 as
written in the Town of Vail Code. A concerted effort is being made to improve the
appearance and safety of your neighborhood. Your assistance in removing loose
or discarded items as described below is appreciated by your neighbors, the
community and the Vail Police Department's Code Enforcement division.
Please remove any trash, garbage, junk or vehicles that may have resulted in this
letter within seven days. A failure to do so will result in a Municipal Summons to
the Town of Vail Court and a possible fine.
Thank you in advance for your cooperation.
Chapter 1
PUBLIC NUISANCES
5-1-1: DEFINITIONS:
NUISANCE: For the purpose of this code, a nuisance is hereby defined as any act or condition which
endangers the public health or environment or results in annoyance or discomfort to the public or damage
to any property or injury to any person.
PERSON: As used in this chapter means a natural person, corporation, business trust, estate, trust,
partnership, association, joint stock company, joint venture, two (2) or more persons having a joint or
common interest, any other legal or commercial entity, or a receiver, executor, trustee, conservator or
other representative appointed by order of any court. (1997 Code: Ord. 18(1966) § 1)
5-1-2: DESIGNATED GENERALLY:
Each of the actions or conditions set out in sections 5-1-3 through 5-1-11 of this chapter shall be deemed
to be a public nuisance and may be proceeded against according to the provisions of this chapter. (Ord.
18(1966) § 2)
5-1-3: KEEPING JUNK:
The storing or keeping by any person within the town of any old articles or materials which may be
classified as junk, adjacent to or in close proximity to any public building, public park or grounds, business
buildings or residences without first providing fully enclosed buildings for the storage of the same, shall be
deemed a public nuisance. It is specifically provided that trash, garbage and refuse and trash, garbage
and refuse containers, barrels and cans must be obscured from view and not accessible to scavenging
animals. It is further specifically provided that "junk" as referred to in this chapter shall be expressly
deemed to include, without limitation, any motor vehicle that is incapable of operation under its own
power. A motor vehicle shall be presumed incapable of operation if it has remained in one location for a
period in excess of thirty (30) days. (Ord. 16(1968) § 1: Ord. 15(1968) § 1: Ord. 18(1966) § 2(b))
5-1-4: DEPOSITING WASTE MATERIAL:
The throwing, depositing, scattering by any person or the permitting by any person of the throwing or
scattering of any waste or other material of any kind upon any sidewalk, street, alley, public passageway,
public park, open area or upon any private property within the town shall be deemed a public nuisance.
(Ord. 18(1966) § 2(c))
July 19, 2016 - Page 24 of 134
October 4, 2015
TOWN Of VAIP
Police Department
In response to property owner complaints and in keeping with Town of Vail Code Enforcement
practices, a concerted effort is being made to improve the appearance and safety of your
Geneva Drive neighborhood. And much improvement has been made over the past several
months.
Please remove any trash, garbage, junk or vehicles that are inoperable. Such items are
identified in Title 5, Chapter 1 concerning "Public Nuisances" as written in the Town of Vail
Municipal Code which can be found at www.vailgov.com. On October 19, 2015 Code
Enforcement will be conducting a neighborhood review and, if necessary, issuing summonses
for Title 5, Chapter 1 offenses.
Your assistance in removing loose or discarded items as described below is appreciated by
your neighbors, the community and the Vail Police Department's Code Enforcement division.
For questions, please call 970-479-2201.
Chapter 1
PUBLIC NUISANCES
5-1-1: DEFINITIONS:
NUISANCE: For the purpose of this code, a nuisance is hereby defined as any act or condition which endangers
the public health or environment or results in annoyance or discomfort to the public or damage to any property
or injury to any person.
PERSON: As used in this chapter means a natural person, corporation, business trust, estate, trust, partnership,
association, joint stock company, joint venture, two (2) or more persons having a joint or common interest, any
other legal or commercial entity, or a receiver, executor, trustee, conservator or other representative appointed
by order of any court. (1997 Code: Ord. 18(1966) § 1)
5-1-2: DESIGNATED GENERALLY:
Each of the actions or conditions set out in sections 5-1-3 through 5-1-11 of this chapter shall be deemed to be
a public nuisance and may be proceeded against according to the provisions of this chapter. (Ord. 18(1966) § 2)
5-1-3: KEEPING JUNK:
The storing or keeping by any person within the town of any old articles or materials which may be classified as
junk, adjacent to or in close proximity to any public building, public park or grounds, business buildings or
residences without first providing fully enclosed buildings for the storage of the same, shall be deemed a public
nuisance. It is specifically provided that trash, garbage and refuse and trash, garbage and refuse containers,
barrels and cans must be obscured from view and not accessible to scavenging animals. It is further specifically
provided that "junk" as referred to in this chapter shall be expressly deemed to include, without limitation, any
motor vehicle that is incapable of operation under its own power. A motor vehicle shall be presumed incapable
of operation if it has remained in one location for a period in excess of thirty (30) days. (Ord. 16(1968) § 1: Ord.
15(1968) § 1: Ord. 18(1966) § 2(b))
5-1-4: DEPOSITING WASTE MATERIAL:
The throwing, depositing, scattering by any person or the permitting by any person of the throwing or scattering
of any waste or other material of any kind upon any sidewalk, street, alley, public passageway, public park, open
area or upon any private property within the town shall be deemed a public nuisance. (Ord. 18(1966) § 2(c))
July 19, 2016 - Page 25 of 134
July 19, 2016 - Page 27 of 134
i! 1 1
A
1705 Geneva Drive
April 2015
July 19, 2016 - Page 28 of 134
t
1706 Geneva Drive
April 2015
July 5, 2016
Or
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Booting Vehicles
TOWN OF VAR'
July 19, 2016 - Page 32 of 134
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Summer Parking Update
TOWN OF VAR'
July 19, 2016 - Page 33 of 134
TOWN OF VAIP
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: 50th Birthday Legacy Proposal, Regarding: Annual Civic Recognition Award
ATTACHMENTS:
Description
50th Birthday Legacy Proposal for Annual Civic Recognition Award Memorandum
July 19, 2016 - Page 34 of 134
Memorandum
To:
From:
Date:
Subject
Vail Town Council
Stan Zemler
July 19, 2016
50th Birthday Legacy Proposal for Annual Civic Recognition Award
BACKGROUND
As the Town of Vail prepares to celebrate its 50th birthday on August 23, 2016, a
proposal has been initiated by the planning committee to develop an annual civic
recognition award as a legacy project. Details of the proposal are presented below.
/_1►lkiINY_1we] kyjLos =Wole] ki I 10 Is] ki WAYEI N ki
The proposed Town of Vail civic recognition award would be presented annually to
recognize an individual, couple or team that exemplifies the spirit and determination in
making Vail a great community through selfless contributions of time and talent.
Recipients would be recognized for outstanding leadership, exemplary vision and
commitment in guiding discussions, programs and enhancements that honor Vail's
social, recreational, cultural, educational and environmental values that define the Vail
community.
Proposed Nomination Criteria
Individual, couple or team should live, work, own a business or own property in Vail with
the recognized activities centered in Vail. Recognition would be given for leadership and
contributions in shaping Vail as a balanced community by guiding discussions,
programs and enhancements that honor Vail's social, recreational, cultural, educational
and environmental values that define the Vail community. Selection criteria would be
evaluated on: significant contribution to the community based on involvement and
participation, inspirational role model for community and long-term impact on the
community. Contributions need not be limited to achievements immediately preceding
the year of the award but may be cumulative over a period of years.
Proposed Nomination Schedule
Nominations would be collected from the community each year from November 1
through December 15. The submissions would be reviewed by 3 -member committee
appointed by the Vail Town Council. The recipient(s) would be recognized during the
Town of Vail Annual Community Meeting in March in which a recognition plaque would
be presented. A cumulative Honor Roll plaque would be dedicated to hang in the Vail
July 19, 2016 - Page 35 of 134
Town Council Chambers. The recognition would be formally supported by a Mayoral
Proclamation adopted by the Vail Town Council.
Possible Names
• Vail Trailblazer Award
• Community Trailblazer Award
• Community Legacy Award
• Vail 8150 Award
• Vail Leadership Award
• Vail Civic Award
• Pioneering Vail Award
• Vail Unity Award
• Vail "Townie" Award
• Ted Kindel Award (Vail's 1St mayor)
III. ACTION REQUESTED OF THE COUNCIL
Staff requests feedback from the Town Council regarding the overall award concept. If
supportive, staff requests three volunteers from Town Council to assist with
refinements.
Town of Vail Page 2
July 19, 2016 - Page 36 of 134
TOWN OF VAIP
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Ordinance No. 17, Series of 2016, First Reading, An Ordinance Amending Title 7,
Chapter 3, Articles C and D of the Vail Town Code to Increase the Penalties for Certain Parking
Violations
PRESENTER(S): Craig Bettis, Vail Police Commander
ACTION REQUESTED OF COUNCIL: Approve, approve with amendments or deny Ordinance
No. 17, Series of 2016 on first reading
BACKGROUND:
The Town of Vail Code Enforcement Officers often encounter vehicles whose owners have had
previous citations within relatively short periods of time and for similar if not identical offenses.
Ordinance No. 17, Series of 2016 adds an escalating scale of fines for repeat offenders. This
ordinance will help to improve guest experiences by making more parking spaces available through
changing the behavior of those drivers that repeatedly violate time -restricted and prohibited parking
areas.
ATTACHMENTS:
Description
Ordinance No. 17, Series of 2016
July 19, 2016 - Page 37 of 134
TOWN OF
VAIL �
To: Town Council
From: Dwight Henninger, Police Chief
Craig Bettis, Commander
Jeff Campbell, Code Enforcement Officer
Date: 7/2/2016
Subject: Escalated Parking Fine Proposal
Ni-, r o L 4
41
7
'k ,i 1t
d (n
h'IRT i�1lti
Memorandum
This memorandum addresses the existing Town of Vail parking fine
structure and offers a proposal to add an escalating scale of fines for
repeat offenders.
It is very common for Vail Code Enforcement Officers to encounter
vehicles whose owners have had previous citations within relatively short
periods of time and for similar if not identical offenses. This proposal
would seek to change the behavior of those individuals by increasing the
financial impact of those decisions.
In preparing this proposal a similar model was found in Breckenridge,
Colorado. Breckenridge, like Vail, has limited parking options and faces
the need to encourage the turnover of available spaces. Individuals who
abuse time restricted or prohibited parking areas take parking spaces out
of the available inventory and potentially encourage others to park in
violation of signage and Town policies. In 2007, Breckenridge instituted an
escalating fine structure for time restricted parking spaces. In 2014,
Breckenridge increased the base parking fine by 50% and added
increases that topped out at $200 for a fourth offense within 12 months.
Also, Breckenridge's fine for violating a Handicap Restricted parking
space is $100. ADA Handicap Restricted parking in Vail is a limited
resource outside of the parking structures making these spots even more
important and valuable to those users.
With the goal of focusing this proposal on repeat offenders and to not negatively
affect Vail's short-term guests by raising the existing base fine, the following
changes are proposed:
1) Retain the base fine of $38.00 (this fine has been in place since approx. 2007)
July 19, 2016 - Page 38 of 134
2) Increase the fine accordingly for repeat offenses* within a six month period.
2nd Offense - $75.00
3rd Offense - $150.00
*Offense must be identical or nearly identical to previous occurrences.
Example: A 15 minute zone violation would not justify an increase if the
previous fine was for parking on the sidewalk.
3) Increase Vail's fine for violating a Handicap Restricted parking space from
$75 to $100.
Number of Vail Handicap Restricted violations: 2016 - 21 thru 7/1/16
2015- 36
4) Retain the current 21 day payment period before a late fee applies.
In sum, this proposal aims to improve guest experiences by making more
parking spaces available through changing the behavior of those drivers
that repeatedly violate time -restricted and prohibited parking areas.
Town of Vail Page 2
July 19, 2016 - Page 39 of 134
ORDINANCE NO. 17
SERIES 2016
AN ORDINANCE AMENDING TITLE 7, CHAPTER 3, ARTICLES C AND
D OF THE VAIL TOWN CODE TO INCREASE THE PENALTIES FOR
CERTAIN PARKING VIOLATIONS
WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the
"Town"), is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Vail Town Charter;
WHEREAS, pursuant to C.R.S. § 42-4-111, the Town is empowered to regulate
and restrict the stopping, standing, or parking of vehicles within its jurisdiction;
WHEREAS, pursuant to Article XX, § 6(h) of the Colorado Constitution, the Town
is empowered to collect, enforce, and impose fines and penalties for the violation of its
local laws; and
WHEREAS, the Town has limited parking resources and needs to discourage
behavior that emboldens others to park in violation of signage and Town policies.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. Title 7, Chapter 3, Article C of the Vail Town Code hereby is
amended by the addition of a new Section 7-3C-2, to read as follows:
7-3C-2: MISUSE OF RESERVED PARKING:
Any person violating any of the provisions of Section 7-3C-1 of this Chapter shall
be fined or penalized according to the following schedule:
First offense:
$100.00
Second offense within six (6) months:
$150.00
Subsequent offenses within one year:
$200.00
Section 2. Section 7-3D-1 of the Vail Town Code hereby is amended to read
as follows:
7-313-1: PENALTIES:
Every person who is convicted of, who admits liability for, or against whom a
judgment is entered for a parking violation, other than unlawfully parking in a fire
lane or in a reserved handicapped or disability parking space, shall be fined or
1
7/14/2016
IIVWS-STORAGEIDESKTOPS$ITNA GEL IDESKTOPIPARKING FINES-0062816.DOCX
July 19, 2016 - Page 40 of 134
penalized
town of Vail mi ininipal Goy �r+ according to the following schedule:
First offense: $38.00
Second similar offense within six (6) months: $75.00
Subsequent similar offenses within one year: $150.00
Section 3. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not affect the validity
of the remaining portions of this ordinance; and the Town Council hereby declares it
would have passed this ordinance, and each part, section, subsection, sentence, clause
or phrase thereof, regardless of the fact that any one or more parts, sections,
subsections, sentences, clauses or phrases be declared invalid.
Section 4. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town and
the inhabitants thereof.
Section 5. The amendment of any provision of the Vail Town Code, as
provided in this ordinance, shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceeding as commenced under or by virtue of
the provision amended. The amendment of any provision hereby shall not revive any
provision or any ordinance previously repealed or superseded unless expressly stated
herein.
Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or
part thereof, theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 5t" day of July, 2016 and a
public hearing for second reading of this Ordinance is set for the day of
, 2016, in the Council Chambers of the Vail Municipal Building, Vail,
Colorado.
ATTEST:
Patty McKenny, Town Clerk
Dave Chapin, Mayor
2
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READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this day of , 2016.
ATTEST:
Patty McKenny, Town Clerk
Dave Chapin, Mayor
3
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TOWN OF VAIP
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: East Vail Water Quality Concept Plan Update
PRESENTER(S): Chad Salli, Project Engineer
ACTION REQUESTED OF COUNCIL: Approve Concept to move forward into preliminary design
BACKGROUND:
The purpose of this discussion is to update the Town Council in regards to the landscape and
water quality improvements project at the East Vail interchange and provide a conceptual plan.
STAFF RECOMMENDATION: Staff recommends that the Town Council consider the information
presented, provide input, and affirm the design direction to move forward with option 3.
ATTACHMENTS:
Description
Staff Memo
East Vail Conceptual Alternatives Report
East Vail Conceptual Alternatives Report Appendix A
East Vail Conceptual Alternatives Report Appendix B
East Vail Conceptual Alternatives Report Appendix C
July 19, 2016 - Page 43 of 134
rowN ofvain
Memorandum
To: Vail Town Council
From: Department of Public Works
Date: July 19, 2016
Subject: 1-70 East Vail Landscape/Water Quality Project — Town Council Update
I. Introduction
The purpose of this discussion is to update the Town Council in regards to the
landscape and water quality improvements project at the East Vail interchange. The
Gore Creek Water Quality Improvement Plan identifies the need for water quality
improvements in East Vail as a result of highway runoff from 1-70 and 1-70 Frontage
Roads. The two largest priority improvements include water quality facilities at the 1-70
East Vail MM 180 interchange and along Gore Creek at 1-70 MM 182 near the Gore
Creek campground overpass
11. Background
In 2014 the Town received a Transportation Alternative Program grant from CDOT in
the amount of $700,000.00, with a Town match of $440,000, for the construction of
water quality improvements along 1-70 at three locations; the East Vail interchange,
underneath the 1-70 bridges near the Gore Creek trailhead and the lower runaway truck
ramp. The Town has also budgeted $1.1 million for the design and construction of
landscape improvements at the East Vail interchange to coincide with the water quality
improvements, providing a total design and construction budget of $2.24 Million.
The main project goal is to protect and improve the water quality of Gore Creek from
surface runoff originating from 1-70 and the 1-70 Frontage Roads in East Vail. These
improvements supplement and enhance the on-going Vail Pass Sediment Control
Action Plan, which is currently funded by the CDOT Regional Priorities Program.
Another project goal is provide an aesthetically pleasing natural landscape plan to
complement the water quality improvements.
III. Design Discussion
Comments from the June 7th open house meeting and Town Council meeting confirmed
the project goals and design direction to improve water quality and maintain a natural
landscape.
There are three individual sites included in the 1-70 East Vail Landscape and Water
Quality Improvements project and each presents its own unique list of constraints that
need to be incorporated into the design of the improvements. Additionally, some of the
July 19, 2016 - Page 44 of 134
design goals for each site could be considered mutually exclusive with each other. For
example, when a project proceeds with a focus only on making maintenance as quick,
simple, and low-cost as possible, the final design may not provide as much water quality
or aesthetic benefit. On the other hand, when a project proceeds with a focus only
on aesthetic benefit, maintenance may be unreasonably time consuming and costly.
A further discussion of aesthetic treatments, water quality treatments, and maintenance
requirements is summarized here.
Landscape Aesthetics
The existing Exit 180 Landscape Conditions at Exit 180 is currently dominated by a
single grass species, Smooth Brome. Although Smooth Brome is a non-native grass,
the current stand has value as a sediment stabilizer and groundcover. Within the
Smooth Brome are patches of wetland plant species, fescue species, and a variety of
tree and shrub species. Current snow storage, winter road treatments, and traffic
patterns have adversely affected several areas within the project site with sediment
loads and snow storage methods resulting in very poor or non-existent plant growth. At
the overall project site scale the proposed concept draws on the existing undulating
topography along the slopes flanking 1-70 to create a more pronounced pattern of rolling
landforms. The concept includes re -grading and installing boulders along portions of the
existing slopes to increase and accentuate the wavy form, creating visual interest. The
enhanced topography and stone also provides pockets for planting drifts of plants to
add texture, color, and seasonal variability. In addition to the installation of large drifts of
native wildflowers, grasses, trees, and shrubs, seeding and weed control measures are
proposed within the existing Smooth Brome stand to increase biodiversity and enhance
aesthetics. Within the framework of the enhanced landform, and in other select
locations throughout the site, the concept includes focal points defined by more
intensive planting, terracing, landform, and stone. These focal points are strategically
located to provide a gateway into East Vail.
Water Quality
Various water quality design elements were analyzed for water quality treatment,
aesthetics, and maintenance requirements: check dams, sump inlets, sediment vaults,
surface sediment basins, infiltration basins, sweeper bays and wetlands. The treatment
provided by each facility will enhance, or be enhanced by, the facilities upstream or
down stream from it. Check dams, concrete pans, and concrete sweeper bays will
provide pretreatment by removing the coarsest sediment. Sump inlets will serve this
same purpose by capturing the majority of sediment that gest past the check dams,
concrete pans, and sweeper bays. Two sediment vaults at the downstream end of the
existing storm sewer system will provide primary treatment, as they will be able to
remove the smaller, typically suspended sediment and floatables that may not be
captured by the sump inlets. Finally, secondary treatment will be provided by the
wetland polishing area, which will be successful in removing dissolved pollutants and
nutrients, provided the majority of sediment is removed at the upstream treatment
facilities. If pre-treatment sediment capture vaults are not included, the wetland
polishing area will not function well and will become bogged with sand, and cleaning it
will destroy the wetland. See report for additional details.
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July 19, 2016 - Page 45 of 134
Maintenance
As comes with any new capital project, maintenance and operations costs will increase
once this project is completed. Currently the town provides limited maintenance to this
area, including; basic snow plowing with limited haul off and some limited pothole
patching, with no landscape maintenance at this time. The new improvements will
require the town to increase snow removal and snow relocation operations, add a
significant amount of spring clean up and spring, summer & fall landscape maintenance,
and add removal of sediment for water quality features.
The additional snow removal/relocation will require more frequent trips to this
interchange with front end loaders to relocate snow and end dumps to remove snow.
The landscape improvements will require additional sweeping, power brooming,
mowing, watering and irrigation startup and repairs, pruning, mulching, planting,
weeding, spraying and dead heading. None of which is being done now.
The additional water quality features will be required to be cleaned out at least two
times per year, which will likely be contracted out and/or completed by CDOT
maintenance.
These additional maintenance items have previously been identified and have been
generally accounted for within the 5 year budget. A more detailed analysis will be done
as a part of the 2017 budget process and will be on-going for the next several months
along with the design of this project.
IV. CONCEPT ALTERNATIVES
Three conceptual alternatives are proposed for the East Vail Interchange (Exit 180),
each with generally the same landscape aesthetics, and each include the costs for the
proposed improvements at MM 182. The options differ by the amount of water quality
treatment desired at Exit 180;
Option 1: Replace existing drainage inlets with sump inlets to trap sediment prior to
entering the culverts.
$1.35 - $1.55 M
Option 2: Option 1 + installing sediment vaults near Bighorn Road to provide a
secondary capture of sediment that may bypass the sump inlets
$1.75-$2.OM
Option 3: Option 2 + relocate the Gore Valley Trail from the edge of Gore Creek to toe
of the slope of Bighorn Road to provide an area of expanded wetlands for a final
(polishing) treatment of storm water prior to entering Gore Creek.
$1.95 - 2.25M
In Option 3 the Gore Valley Trail would mostly be relocated as a part of the joint project
between ERWSD and the Town in relocating the sanitary sewer main from Bridge Road
to the Exit 180 which will be constructed this fall and will follow this alignment of the
relocated trail.
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V.
VI
Staff is recommending option 3 as the preferred alternative for water quality. Option 3
provides the most efficient treatment of storm water and is the most efficient in
maintenance for removal of sediment. Of the total $2.24 M budget, approximately $2 M
is allocated for construction; this puts option 3 potentially -10% over budget. During
preliminary design the design team will look for opportunities to refine the design and
the conceptual estimates to keep the project within budget.
NEXT STEPS
Once the preferred concept alternative is confirmed, the design team will begin
preliminary design and the Town and CDOT design approval process, with an
anticipated final design completion by early 2017.
Process and Schedule:
• June 7, 2016
• July 19, 2016
• July 19, 2016
• Aug. -Oct. 2016*
• Sept or Oct. 2016*
• Sept or Oct. 2016*
• Nov. - Feb. 2017*
• May -Nov. 2017*
*Dates subject to change
Public Open House & Town Council Update
Town Council: Design Concept Review
Conceptual Design Public Open House
Preliminary Design
Final Design Review Board Approval
Public Open House & Town Council Update
Final Design
Construction
STAFF RECOMMENDATION
Staff recommends that the Town Council consider the information presented above and
the report attached, provide input, and affirm the design direction to move forward with
Option 3.
ATTACHMENTS
1-70 East Vail Landscape and Water Quality Improvements Conceptual Alternatives
Report.
Town of Vail
Page 4
July 19, 2016 - Page 47 of 134
1-70 East Vail landscape and
Water Quality Improvements
Conceptual Alternatives Report
Prepared for
Town of Vail, Colorado
July 8, 2016
Prepared by:
11 RESFEC
WATER & NATURAL RESOURCES
720 S. Colorado Boulevard, Suite 410 S
Denver, Colorado 80246
Phone: 303-757-3655
www.resr)ec.com
With support from:
2601 Blake Street, Suite 300
Denver, Colorado 80205
Phone: 303.477.5244
httl2://www.mundusbishol2.com/
July 19, 2016 - Page 48 of 134
Conceptual Alternatives Report
1-70 East Vail Landscape and Water Quality Improvements
Table of Contents
1 BACKGROUND AND PURPOSE................................................................................................ 1
2 SITE CONSIDERATIONS AND CONSTRAINTS............................................................................ 2
2.1 Maintenance............................................................................................................................2
2.2 CDOT Requirements.................................................................................................................3
2.3 Landscape Aesthetics............................................................................................................... 3
2.4 Existing Utilities........................................................................................................................3
2.5 Water Rights............................................................................................................................ 4
3 WATER QUALITY DESIGN ELEMENTS...................................................................................... 4
3.1 Check Dams..............................................................................................................................4
— Vicinity Map
3.2 Sump Inlets 5
— Example Check Dams
3.3 Sediment Vault.........................................................................................................................
5
3.4 Surface Sediment Basin...........................................................................................................5
— Example Surface Sediment Basin
3.5 Proprietary Treatment Structures...........................................................................................
6
3.6 Infiltration Basins.....................................................................................................................6
— Exit 180 Existing Condition
3.7 Wetland Polishing....................................................................................................................6
— Exit 180 Existing Vegetation
3.8 Sweeper Bays...........................................................................................................................7
4 EXIT 180 LANDSCAPE AND WATER QUALITY...........................................................................
7
4.1 Landscape Approach................................................................................................................
7
4.2 Existing Exit 180 Landscape Conditions...................................................................................8
4.3 Proposed Landscape Concept................................................................................................11
4.4 Plant and Materials Palette...................................................................................................14
4.5 Exit 180 Water Quality Concepts...........................................................................................15
4.5.1 Retrofit of the Existing Storm Sewer System............................................................15
4.5.2 Wetland Polishing.....................................................................................................16
4.5.3 Check Dams...............................................................................................................17
4.5.4 Concrete Sweeper Bays and Pans.............................................................................17
4.6 Water Quality Treatment Train.............................................................................................17
5 SNOW CAST OFF AREA..........................................................................................................19
6 TRUCK RAMP SITE.................................................................................................................21
7 CONCEPTUAL COSTS.............................................................................................................22
8 REFERENCES.........................................................................................................................23
TABLES & FIGURES
Figure 1
— Vicinity Map
Figure 2
— Example Check Dams
Figure 3
— Example Sediment Vault
Figure 4
— Example Surface Sediment Basin
Figure 5
— Exit 180 Aerial
Figure 6
— Exit 180 Existing Condition
Figure 7
— Exit 180 Existing Vegetation
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Figure 8 —
Exit 180 Existing Conditions at Southeast Corner
Figure 9 —
Exit 180 Proposed Concept
Figure 10 —
Existing Topographical Character
Figure 11 —
Northwest Corner Exit 180 Proposed Concept
Figure 12 —
Southeast Corner Exit 180 Proposed Concept
Figure 13 —
Plant Palette Samples
Figure 14—
Materials Palette Samples
Figure 15 —
Stone -Lined Inlet Concept
Figure 16 —
Exit 180 Water Quality Flow Diagram
Figure 17 —
Snow Cast Off Area Aerial
Figure 18 —
Snow Cast Off Area Low Water Crossing Location
Figure 19 —
Truck Ramp Site Aerial
Table 1 — Conceptual Costs
APPENDICES
Appendix A — Appendix A of the Gore Creek Water Quality Improvement Plan
Appendix B — Gore Creek Action Plan Stormwater Control Projects
Appendix C — Existing Site Photos
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Conceptual Alternatives Report
1-70 East Vail Landscape and Water Quality Improvements
1 BACKGROUND AND PURPOSE
The purpose of this report is to document the development of conceptual alternatives for the 1-70 East
Vail Landscape and Water Quality Improvements project. The recommendation, location citing, and
initial concept for the proposed water quality improvements included in this project were first provided
in Appendix A of the Gore Creek Water Quality Improvement Plan, completed in August of 2013 by
Leonard Rice Engineers, Inc., although Appendix A itself was authored by Alpine Engineering, Inc. in
September of 2012. The applicable portion of Appendix A of the Gore Creek Water Quality Improvement
Plan is included as Appendix A herein. The proposed improvements were further developed in the Gore
Creek Action Plan Stormwater Control Projects, completed in May of 2015 by Alpine Engineering, Inc.
The applicable pages of this document are included as Appendix B herein.
The Town of Vail was awarded funding for the water quality improvements included in this project
through the Transportation Alternatives Program (TAP). The goal of the improvements is to address the
303(d) impairment for aquatic life along Gore Creek that exists from its confluence with Black Gore
Creek near the bridges at milepost (MP) 181.9 of 1-70 all the way to its confluence with the Eagle River.
The 303(d) impairment for aquatic life along Gore Creek is provisional, which means the specific cause of
the impairment is unknown. The three individual project locations are along 1-70, generally between MP
179.8 and 182. Their specific locations are noted by red polygons in Figure 1 below. The three project
sites are named by this report as the Exit 180 site (Exit 180), the snow cast off area under the bridges at
MP 181.9 (snow cast off area), and the base of the runaway trunk ramp (truck ramp site). Existing
conditions at each of the sites are documented in Appendix C.
Figure 1— Vicinity Map
The conceptual design alternatives included in this report have been developed to improve stormwater
quality runoff from the Exit 180 site and from the snow cast off area and truck ramp site near MP 181.9.
The alternatives at the Exit 180 interchange also include landscape improvements. The water quality
alternatives developed in this report include various sediment collection and/or infiltration
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opportunities at each of the three sites. The concepts chosen by the Town of Vail will ultimately be fully
developed in accordance Town of Vail standards, AASHTO design standards, and CDOT standards.
2 SITE CONSIDERATIONS AND CONSTRAINTS
There are three individual sites included in the 1-70 East Vail Landscape and Water Quality
Improvements project and each presents its own unique list of constraints that need to be incorporated
into the design of the improvements. Additionally, some of the design goals for each site could be
considered mutually exclusive with each other. For example, when a project proceeds with a focus only
on making maintenance as quick, simple, and low-cost as possible, the final design may not provide as
much water quality or aesthetic benefit. On the other hand, when a project proceeds with a focus only
on aesthetic benefit, maintenance may be unreasonably time consuming and costly. Additionally,
because each of the three sites is located within CDOT right-of-way, CDOT must ultimately approve the
design of each site. This section of the report discusses the multiple expectations for each site that must
be balanced to maximize the benefit each site can provide. Each site will be discussed individually and in
more detail later in this report with regard to the considerations and constraints listed in this section.
2.1 Maintenance
There are two major considerations when it comes to maintenance. The first is maintenance of the
water quality facilities themselves. This consideration applies to each of the three sites. It is imperative
that water quality facilities be maintained properly as they will not function if they are not maintained.
Maintenance activities will require the use of a vac truck, at a minimum, and may require periodic
excavation and replacement of infiltration materials and/or vegetation if infiltration is selected as one of
the design concepts to pursue for final design. Maintenance activities for improvements proposed by
this project, including maintenance of landscape areas and irrigation systems, will require additional
maintenance funding. Maintenance will also require that adequate access be provided to each of the
water quality components that need to be maintained. Access roads and ramps must be able to
accommodate the size and weight of the equipment needed to maintain the facility.
The second major maintenance consideration is snow removal and storage operations. Although this
consideration applies only to the Exit 180 site, the Town of Vail will likely be required to acquire
additional snow removal equipment and hire additional snow removal personnel if the proposed
improvements require a significant change to current snow removal and storage operations. Town of
Vail maintenance personnel have been consulted as part of the conceptual alternatives analysis to
understand current snow removal and storage operations and potential constraints. Depending on the
design elements and configuration selected at the Exit 180 site, additional maintenance costs may occur
if additional hauling of snow in the winter is required. Town staff should be consulted to quantify
additional anticipated maintenance costs, as they are not included in the estimate in this report.
The current understanding between the Town of Vail and CDOT is that CDOT maintenance crews are
likely willing to consider maintenance responsibilities for the water quality facilities at each of the three
sites, but the full scope of the maintenance activities has not yet been determined. While CDOT is likely
to agree to perform sediment removal at sump inlets or sediment vaults, CDOT may not agree to accept
responsibility for the removal and replacement of infiltration media or maintenance of landscaping
materials or vegetation that could surround the water quality facilities at the Exit 180 site. Once the
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design has been fully accepted by CDOT at the FOR meeting, it is anticipated that an intergovernmental
agreement (IGA) or a memorandum of understanding (MOU) will be developed to assign maintenance
responsibilities for the proposed improvements.
2.2 CDOT Requirements
CDOT requirements for the snow cast off area under the bridges at MP 181.9 and the base of the
runaway trunk ramp are essentially limited to the maintenance considerations described above,
although improvements in the median and outside of the eastbound lane of 1-70 at the truck ramp site
may require guardrail because of clear zone criteria. However, improvements at the Exit 180 site must
also meet a myriad of CDOT roadway design criteria. The RESPEC team has had several meetings with
CDOT representatives regarding potential alternatives at the Exit 180 site. CDOT's concerns include site
distance, z slope criteria, the potential for ponded water or other obstructions within the clear zone, and
the time required to maintain the facilities. Representatives from CDOT's various program areas
including utilities, hydraulics, traffic, maintenance, environmental, and materials, among others, will
have input into the final design at the FIR and FOR stages of the project.
2.3 Landscape Aesthetics
The three sites included in the 1-70 East Vail Landscape and Water Quality Improvements project can be
separated into two general categories, those that include an aesthetic landscaping component and
those that will simply be revegetated. The Exit 180 site is the only one of the three sites that will receive
landscaping. The snow cast off area under the bridges at MP 181.9 and the base of the runaway trunk
ramp are simply to be revegetated once construction of the water quality facilities is complete.
Providing water quality treatment and landscaping elements at the same site can sometimes result in
conflicts between the proponents of the two functions when the desire for what would be perfect for
one function is placed ahead of what would be most practical for both functions. While a site can be
designed with aesthetics as a high priority, the design has to account for changes to site conditions over
time and the need for maintenance. When landscaping is located in the immediate vicinity of a water
quality facility, especially one that is expected to collect a very large amount of sediment, consideration
has to be given to the viability of the landscape aesthetic not only immediately following the
establishment of vegetation, but as sediment and other pollutants accumulate at the site over time.
Frequent maintenance may be able to alleviate the situation, but the frequency required may be more
than what is economically feasible or practical. If the incoming sediment load is disregarded during the
design of the landscaping, the site will not end up with the desired aesthetic. Vegetative elements of the
landscape design should not be located where heavy sediment is expected to accumulate. Conversely,
the areas where sediment is expected to accumulate should ideally be comprised of materials from
which the sediment is easily removed if maintenance staffing and/or budgets are not able to
accommodate labor- and time -intensive sediment removal activities.
2.4 Existing Utilities
The Exit 180 site has an extensive amount of utilities including water, sanitary, electric, fiber optic,
telephone, and storm sewer. There may be others not yet identified. The existing storm sewer lines will
be an integral part of the water quality improvements, as they will continue to convey runoff from inlet
to inlet, ultimately discharging to Gore Creek. The snow cast off area does not appear to have any
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utilities and the truck ramp site likely only includes CDOT's large fiber optic line that runs the length of I-
70. The intent of the design of each site will be to avoid all existing utilities to the extent possible.
2.5 Water Rights
Colorado water law does not allow for water quality facilities to permanently pond water. Water quality
facilities must be designed to continuously release or infiltrate at least 97% of runoff from a 5 -year
storm within 72 hours after the end of the rainfall event. They must be designed to continuously release
or infiltrate runoff from events greater than a 5 -year storm as quickly as practicable. In no event may
they hold water longer than 120 hours.
3 WATER QUALITY DESIGN ELEMENTS
This section will discuss several general options that can be utilized at one or more of the three project
sites. It will also discuss general pros and cons to each in terms of water quality treatment, aesthetics,
and maintenance requirements.
3.1 Check Dams
Check dams are small berms placed across drainage swales to slow the velocity of runoff in those
swales. This allows sediment to fall out and provides an opportunity for suspended or dissolved
pollutants to infiltrate into the soil or be absorbed by local vegetation. Check dams are designed to
overflow during larger storm events. Sediment should be removed once it reaches half the height of the
berm. Check dams can be also developed as landscape form elements that incorporate plantings to
provide an aesthetic benefit in addition to a water quality benefit. Figure 2 shows a few examples of a
check dams that contribute to the landscape aesthetic.
Figure 2 — Example Check Dams
The manner in which a check dam is cleaned and maintained is dependent upon the materials used to
line the upstream invert of the swale. A vac truck can typically be used in all cases. If needed, a small
drainage pipe can be placed through the berm to allow the area upstream of the check dam to drain
more quickly. Check dams will become overrun by sediment without proper maintenance.
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3.2 Sump Inlets
Sump inlets are simply storm inlets that have an inlet bottom a foot or more beneath the lowest storm
sewer invert out of the inlet. The volume beneath the lowest invert out of the inlet is designed to
capture and store sediment. The deeper the bottom of the sump below the lowest storm sewer invert
out, the more sediment can be captured and stored in the sump. Sump inlets can be cleaned with a vac
truck. The only disadvantage to sump inlets is that water may pond in the sediment storage area, and
ponded water is frequently considered a public nuisance. It is possible this can be somewhat mitigated
by including small holes in the sides and bottom of the structure and backfilling around the structure
with course gravel to allow the stored water to drain. The frequency at which each sump inlet requires
maintenance can be determined through monthly inspection over the course of the first year each sump
inlet is in service.
3.3 Sediment Vault
Sediment vaults are similar to sump inlets in that they have a storage volume beneath the invert out of
the structure. Sediment vaults are typically larger than sump inlets and can include baffles, walls, weirs,
screens, and orifices that trap sediment and floating debris. Large sediment vaults can be expensive to
construct and may require multiple access hatches or grates so that they may be easily cleaned with a
vac truck. They will also pond water beneath the outlet, although this ponding may be reduced by
including small holes in the sides and bottom of the vault and backfilling it with coarse gravel to allow it
to drain. The frequency at which each sediment vault requires maintenance can be determined through
monthly inspection over the course of the first year each vault is in service. Figure 3 shows an example
of a sediment vault.
Figure 3 — Example Sediment Vault
6
3.4 Surface Sediment Basin
A surface sediment basin serves as a collection point for sediment and is accessible by a vehicle.
Maintenance crews can drive into a surface sediment basin and collect sediment with a front loader. It
typically has three walls against which a loader or skid steer can push and scoop sediment. Figure 4
shows an example of a large surface sediment basin during construction and full of sediment. The
frequency at which each surface sediment basin requires maintenance can be determined through
monthly inspection over the course of the first year it is in service
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Figure 4 — Example Surface Sediment Basin
3.5 Proprietary Treatment Structures
Proprietary treatment structures are underground treatment facilities that are manufactured by various
companies including Contech, Oldcastle, and AquaShield, among others. These structures often use
hydrodynamic separation to remove coarse sediment. They may also contain cartridges that can remove
dissolved pollutants. They are an excellent option where space is very limited, flow rates are very small,
and inspection can be provided regularly. They are also relatively expensive to purchase and may
become quickly overwhelmed by large amounts of sediment. They may also require some form of filter
cartridge that may need replacing on a regular basis, adding to maintenance costs.
3.6 Infiltration Basins
Infiltration basins are depressions designed to store runoff on the surface and infiltrate it gradually into
the ground. They may be vegetated or not and are dry except in periods of heavy rainfall. They can be
very effective at removing pollutants by filtering runoff through the soils and they are easy to construct.
However, they are also prone to fail without frequent maintenance or if runoff is not pretreated prior to
reaching the infiltration basin.
If an infiltration basin is vegetated and the basin fills up with large sediment, the vegetation will most
likely be destroyed during sediment removal operations. If an infiltration basin is lined with decorative
cobble, the cobble will likely have to be removed and replaced during sediment removal operations. In
either case, maintenance requirements of infiltration basins are typically extensive if peak performance
is desired. If they are not maintained with proper frequency, they often become unsightly.
3.7 Wetland Polishing
Wetland polishing consists of discharging runoff that has already had the majority of sediment removed
into an area populated with wetland plantings. The water is allowed to spread out over the wetland
polishing area and the wetland plants treat the water quality by trapping the remaining sediment and
retaining excess nutrients and other pollutants such as heavy metals. If the great majority of sediment is
not removed prior to runoff entering the wetland polishing area, the wetland can quickly become buried
in sediment, depending on the sediment load in the runoff. Wetland polishing areas need to be designed
to receive minimal sediment so that maintenance activities that could destroy the wetland plants can be
limited.
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3.8 Sweeper Bays
Sweeper bays and concrete pans are roadside facilities that allow sediment to accumulate where it can
be easily cleaned with a street sweeper. Sweeper bays and concrete pans are an alternative to soft
shoulders that often allow sediment to mix with native soils, making it difficult to remove the sediment
without removing the native soils.
4 EXIT 180 LANDSCAPE AND WATER QUALITY
This section will discuss landscaping and water quality concepts at Exit 180. It will discuss optional
features as well as how these concepts can be developed to facilitate maintenance and meet CDOT
roadway criteria. An overall aerial of the Exit 180 site is shown in Figure 5 below.
Figure 5 — Exit 180 Aerial
4.1 Landscape Approach
The Vail Valley is an exceptional natural landscape. Its alpine forests, rock formations, riparian corridors,
wetlands, and creeks and waterfalls provide unsurpassed natural beauty. In contrast, the landscape
surrounding the Exit 180 site is a patchwork of native and non-native plants, mono -cultural grassland,
and areas highly disturbed by sediment accumulation, snow storage activities, and traffic patterns. The
approach to the proposed landscape design concepts draws on the aesthetic qualities of the
surrounding valley, and on select features within the project site, to develop a palette of context -
appropriate forms and materials. The Exit 180 site is a gateway to East Vail, and the location is highly
visible to all motorists, pedestrians, and bicyclists traveling through the area. The proposed concepts
address the need for aesthetic improvements appropriate to the site's context and use.
As discussed previously in Section 2.3, the proposed landscape improvements must provide multiple
functions. They should create an inviting and aesthetically pleasing experience while complementing
and integrating with the water quality improvements and current and future maintenance demands.
Our approach integrates landform, plant material, stone, and hardscape elements to balance aesthetics,
water quality, and maintenance activities.
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While the concepts aim to balance functions, aspects of the aesthetic landscape treatment may affect
current maintenance practices and require additional maintenance staff and equipment. Additional
snow hauling, maintenance of sediment vaults and other water quality infrastructure, and landscape
and irrigation maintenance will result in increased costs. The Town of Vail should estimate and consider
these additional costs when evaluating alternatives.
4.2 Existing Exit 180 Landscape Conditions
As shown on the Exit 180 Existing Conditions map in Figure 6 on the following page, the Exit 180 site
landscape is currently dominated by a single grass species, Smooth Brome (eromus insermis). Although
Smooth Brome is a non-native grass, the current stand has value as a sediment stabilizer and
groundcover. Within the Smooth Brome are patches of wetland plant species shown in Figure 7 below,
fescue species, and a variety of tree and shrub species.
Figure 7 — Exit 180 Existing Vegetation
Current snow storage, winter road treatments, and traffic patterns have adversely affected several areas
within the project site. These areas are in high -visibility locations as shown in Figure 8, and sediment
loads and snow storage methods result in very poor or non-existent plant growth.
Figure 8 — Exit 180 Existing Conditions at Southeast Corner
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Figure 6 - Exit 180 Existing Condition
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4.3 Proposed Landscape Concept
At the overall project site scale the proposed concept, shown in Figure 9 on the previous page, draws on
the existing undulating topography along the slopes flanking 1-70, shown in Figure 10, to create a more
pronounced pattern of rolling landforms. The concept includes regrading and installing boulders along
portions of the existing slopes to increase and accentuate the wavy form, creating visual interest. The
enhanced topography and stone also provides pockets for planting drifts of plants to add texture, color,
and seasonal variability. In addition to the installation of large drifts of native wildflowers, grasses, trees,
and shrubs, seeding and weed control measures are proposed within the existing Smooth Brome stand
to increase biodiversity and enhance aesthetics.
Figure 10 — Existing Topographical Character
Within the framework of the enhanced landform, and in other select locations throughout the site, the
concept includes focal points defined by more intensive planting, terracing, landform, and stone. These
focal points are strategically located to provide a gateway into East Vail. Two highly visible focal points
are identified in Figure 9 on the previous page, and illustrated in enlargements in Figures 11 and 12.
Figure 11 shows a landscape feature concept for the northwest corner of Exit 180, at a focal point visible
from the westbound 1-70 off -ramp and the frontage road. This concept preserves desirable existing
trees, and supplements them with boulder planter walls, grasses, perennials, shrubs, and additional
trees. The boulder walls are set back from the concrete apron to allow room for maintenance access and
to accommodate sight distances. The wall faces restate the form and pattern of the geologic formations
in the valley's adjacent mountainsides, thematically tying them to their context. This concept includes
river cobble or angular stone around the inlet to provide a hard yet permeable surface for maintenance.
At the southeast corner of Exit 180, a focal point viewed from the eastbound 1-70 off -ramp and Big Horn
Road, another landscape feature concept includes a raised berm, boulders, and planting area as shown
in Figure 12. By extending the existing berm along Big Horn Road, this concept creates a raised planting
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Figure 11— Northwest Corner Exit 180 Proposed Concept
FRONTAGE ROAD
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EXISTING INLET
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Figure 12 — Southeast Corner Exit 180 Proposed Concept
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CONCRETE PAN
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area at the focal view and screens a potential snow storage area, and stormwater and water quality
infrastructure. This feature includes boulder armoring around the proposed stormwater inlet to allow
for removal of accumulated sediment while maintaining a natural aesthetic. The same boulders are
placed along the slope above the inlet, and extend to create the informal retaining wall. As in the
northwest corner and other locations subject to heavy maintenance activity and adjacent traffic, the
landscape feature at this location is set back from the proposed concrete apron.
As depicted in Figure 9, a potential realignment of the Eagle Valley Regional trail may allow for the
creation of a constructed wetland polishing area as described in Section 3.7. This improvement would
provide an added level of water quality treatment beyond the sediment removal achieved by proposed
upstream water quality measures.
The proposed concept provides opportunities for sediment removal, infiltration, aesthetic
improvements, and functional maintenance. Future refinements of the design will define the balance
between these elements in more detail. Ecological and environmental inventories, budget
considerations, and the community's desired aesthetic character will inform the next steps in the design
process.
4.4 Plant and Materials Palette
Given the context of the Vail Valley and adjacency to the Gore Creek riparian corridor, a mostly -native
plant palette consisting of aspen, spruce, fir, and native shrubs, grasses, wetland species, and
wildflowers is recommended. Native plants emphasize a sense of place, thrive in the local climate, and
can provide a variety of colors and textures throughout the year. Within the focal areas of the Exit 180
site, there are also opportunities to introduce other ornamental or annual species for additional color
and interest if desired by the community.
Figure 13 — Plant Palette Samples
In addition to the above plant palette, the concept includes natural stone as a design element. Boulders,
stone slabs, angular stone, and cobble may be incorporated into the design features. Large boulders can
add interest and create planting pockets along steep slopes. Dry -stacked stone retaining walls surround
select focal points and protect planting. Decorative rock may be placed between the concrete aprons
and the planter walls to provide a durable surface that complements the landscape features. As
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mentioned previously, boulder, cobble, or angular stone armoring around inlets may be installed to
provide a surface that accommodates sediment removal maintenance and integrates into the landscape
aesthetic. Examples of these are shown in Figure 14 below.
Figure 14— Materials Palette Samples
4.5 Exit 180 Water Quality Concepts
The water quality concepts that have been considered best suited for use at the Exit 180 site include
sump inlets, check dams, sediment vaults, infiltration basins, and a wetland polishing area. The options
for water quality improvements at various locations throughout the Exit 180 site, including advantages
and disadvantages, are discussed below.
4.5.1 Retrofit of the Existing Storm Sewer System
The current storm sewer network at the Exit 180 site consists of seven catch basin inlets and two main
outfalls to Gore Creek. The most basic configuration of water quality improvements includes replacing
each of the seven existing stormwater catch basin inlets with sump inlets. Sediment will accumulate at
these sump inlets. It can then be removed prior to discharging to Gore Creek. Doing this alone will
provide a significant water quality benefit in addition to preventing the existing storm sewer pipes from
becoming clogged with sediment and losing hydraulic function. The sump inlets will need to be
inspected at least quarterly during their first year of service to determine how often they should be
cleaned. A vac truck can be used to clean each new sump inlet, and they are all readily accessible.
To increase removal of sediment and other pollutants from the Exit 180 site, the downstream catch
basin on each existing storm sewer outfall could be replaced with more substantial sediment vaults.
These will provide a greater degree of performance than simple sump inlets and will serve as a more
significant barrier to sediment from the Exit 180 site reaching Gore Creek. A sediment vault is
significantly more expensive than a simple sump inlet but the level of performance is also much higher.
Much consideration has been given to the idea that an infiltration basin, or some other form of
biofiltration, could be constructed at each existing catch basin location. New catch basins would have
their inlet points raised above grade so that polluted runoff would be forced to pond and then infiltrate
into the ground resulting in water quality treatment. Various materials that could be used to line the
bottom of these infiltration basins were considered. Options included combinations of sand, gravel,
cobble, and riprap as well as a mixed media that could support a vegetated basin.
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Due to the extremely high sediment load arriving at each existing inlet location, it was determined that
none of the options for infiltration at the existing inlet locations would ultimately be viable on a long-
term basis given the extensive maintenance that would be required. Vegetated inverts would be
destroyed every time sediment removal occurred and would then have to be replaced. Sand, gravel,
cobble, and riprap would be extremely difficult to clean and would likely need to be removed and
replaced frequently. Additionally, CDOT is unlikely to approve a design that will likely result in ponded
water adjacent to their roadways. Ultimately, infiltration basins would be a poor choice at each of the
existing catch basin inlet locations.
However, it is possible to provide an aesthetic element at each new sump inlet location that would
provide a hard surface against which to remove accumulated sediment, but also allow for a minimal
amount of infiltration. Figure 15 below shows the concept of a sump inlet and/or sediment vault being
surrounded by tightly set boulders. These would be easily cleaned with a vac truck while allowing runoff
to drain quickly to the sump inlet/vault, along the majority of sediment.
Figure 15— Stone -Lined Inlet Concept
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Although infiltration is not ideally suited to a location that receives a large sediment load, once the
sediment has been removed from the runoff, infiltration is an ideal way to remove dissolved pollutants
and excess nutrients. If sump inlets and sediment vaults will replace all existing catch basin inlets, storm
runoff leaving the system will generally be free of sediment provided the sump inlets and sediment
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vaults are properly maintained. It is proposed that a wetland polishing area be created in conjunction
with the proposed realignment of the Eagle Valley Regional trail. This area would be located outside the
Gore Creek floodplain and would provide wildlife habitat in addition to treating water quality.
Maintenance requirements would be very limited provided the upstream sump inlets and vaults are
routinely cleaned. Water would be allowed to pond in the wetland polishing area and infiltration and
treatment by wetland plants would result. This concept is an extremely low cost option that has the
potential to provide significant benefit to Gore Creek.
4.5.3 Check Dams
Check dams could be used along the existing swales throughout the Exit 180 site to slow runoff and trap
traction sand and other pollutants coming off the highway. Although check dams are not considered a
vital water quality facility at the Exit 180 site, they would provide benefit and potentially reduce the
amount of required maintenance each new sump inlet would have to receive. If used, check dams will
need to be located outside the clear zone for CDOT to approve them in their right-of-way.
4.5.4 Concrete Sweeper Bays and Pans
Several locations at the Exit 180 site could benefit from a solid shoulder. The current cinder and crushed
asphalt shoulder material is not aesthetically pleasing and has the potential to migrate to Gore Creek
during a large runoff event. It appears that vehicles often leave the paved asphalt at the Exit 180 site,
potentially encouraging mobility of the cinders and crushed asphalt. Concrete pans with varying widths
to match existing shoulder width are proposed at Exit 180. These will stabilize the shoulder and provide
a location along which a street sweeper can collect accumulated sediment. They will be sloped outward
to ensure that snowmelt does not freeze on the roadway.
Additionally, the westbound off ramp provides an excellent opportunity to locate a sweeper bay due to
the extremely wide shoulder in this area and heavy erosion that currently occurs just upstream of the
exiting inlet in that location. The edges of the sweeper bay will be kept several feet off the paved travel
way and the bay itself will be sloped away from the road.
4.6 Water Quality Treatment Train
The water quality concepts discussed in section 4.5 will be designed to function in series, as a treatment
train. The treatment provided by each facility will enhance, or be enhanced by, the facilities upstream or
downstream from it. Check dams, concrete pans, and concrete sweeper bays will provide pretreatment
by removing the coarsest sediment. Sump inlets will serve this same purpose by capturing the majority
of sediment that gest past the check dams, concrete pans, and sweeper bays. Two sediment vaults at
the downstream end of the existing storm sewer system will provide primary treatment, as they will be
able to remove the smaller, typically suspended sediment and floatables that may not be captured by
the sump inlets. Finally, secondary treatment will be provided by the wetland polishing area, which will
be successful in removing dissolved pollutants and nutrients, provided the majority of sediment is
removed at the upstream treatment facilities. Otherwise, the wetland polishing area will become
bogged with sand. Figure 16 shows each of these proposed elements on an overall site diagram of the
Exit 180 site. The option shown is the preferred option that will offer the most benefit, but simply using
sump inlets at each of the eight existing inlet locations will offer some benefit as well.
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Figure 16 - Exit 180 Water Quality Flow Diagram
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5 SNOW CAST OFF AREA
The snow cast off area is the second of the three individual project sites. It is located under the bridges
at MP 181.9. This area is referred to as the snow cast off area because when snow plows pass over the
bridges at MP 181.9, a significant amount of snow, traction sand, and other pollutants gets thrown off
the edge of the bridges. This snow and debris then settles on a large area between Big Horn Road and
Upper Gore Creek that gradually slopes toward Upper Gore Creek. Recent pictures of this site are
included in Appendix C. This site was chosen for water quality treatment because it was assumed that
this heavy sediment and pollutant load would eventually migrate into Upper Gore Creek and contribute
to the impairment of Gore Creek. A detailed aerial of the snow cast off area is shown in Figure 17 below.
Figure 17 — Snow Cast Off Area Aerial
The Gore Creek Water Quality Improvement Plan cites three categories of stressors as potential causes
of aquatic health impairment along Gore Creek. These include riparian buffer degradation, the impacts
of impervious cover and urban runoff, and pollutants associated with land use activities. Pollutants
associated with land use activities that could apply at the snow cast off area include sediment in the
form of traction sand used by CDOT, deicers used by CDOT, trace metals, and petroleum products. The
originally proposed plan to treat water quality at the snow cast off area included terracing the entire site
to limit sediment movement and promote infiltration and providing a perimeter ditch to convey the
reduced runoff volume to a large sediment basin.
A detailed inspection of the snow cast off area was completed during site visits by the project team and
Vail public works employees on May 17 and June 15 of 2016. Pictures from these visits can be found in
Appendix C. Contrary to what had been expected, the great majority of the snow cast off area had a
strong stand of riparian vegetative buffer in place. Additionally, a thick layer of cast off sediment
appeared to have formed over several years and appeared to be quite stable in place. In light of these
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findings, there was strong agreement that a "no action" alternative may be a reasonable approach to
the snow cast off area, as terracing the site would require destruction of the existing strong stand of
vegetative buffer and may result in more sediment entering Upper Gore Creek than if no improvements
were completed.
A third alternative was developed as a middle ground concept that would leave in place the existing
vegetative buffer but also test the theory that the sediment layer was stable and stood little chance of
migrating to Upper Gore Creek. This third alternative does not include any large-scale grading of the site
that would destroy existing vegetation. Instead, a small surface sediment basin could be constructed
while providing a low water crossing at the intersection of an existing access road and an existing
drainage swale running through the snow cast off area. The drainage swale at the low water crossing
currently has a drainage basin that naturally encompasses a large portion of the existing snow cast off
area. The low water crossing would incorporate a restricted outlet beneath the crossing to slow low
flows and allow sediment to be captured while also allowing the basin to drain. Higher flows would
simply pass over the low water crossing. Figure 18 shows a more detailed aerial and proposed location
of the low water crossing and surface sediment basin.
Figure 18 — Snow Cast Off Area Low Water Crossing Location
The existing access roadway would be improved as needed to meet CDOT requirements for
maintenance access and the low water crossing would be constructed to meet those requirements as
well. Any area disturbed by construction of the low water crossing and surface sediment basin will be
revegetated with a native seed mix once construction of the water quality facilities is complete.
Frequent inspection of the surface sediment basin will provide information as to whether there is active
sediment transport across the snow cast off area.
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6 TRUCK RAMP SITE
The truck ramp site is the third of the three individual project sites. It is located immediately east of the
bridges at MP 181.9. This area is referred to as the truck ramp site because it is located directly below
the top of the westbound runaway truck ramp located east of the bridges at MP 181.9. Recent pictures
of this site are included in Appendix C. This site was chosen for water quality treatment because it is
located at the end of a long stretch of 1-70 that drains directly into Upper Gore Creek. The three existing
inlets and one existing surface sediment basin are the last opportunity to capture all the traction sand
and deicing chemicals CDOT places along 1-70 before it ends up in Gore Creek. These chemicals and
sediment have a strong potential to affect the water quality of Gore Creek. A more detailed aerial of the
truck ramp site is shown in Figure 19 below. The existing facilities have been noted as well.
Figure 19 — Truck Ramp Site Aerial
The originally proposed plan to treat water quality at the truck ramp site included infiltration basins at
each of the three existing inlets. Due to the extraordinarily high sediment load reaching each of the
three inlets, it is anticipated that any engineered infiltration media would quickly become overwhelmed
by traction sand and the smaller sediment particles found in plowed snow. Infiltration basins at this site
would quickly become permanent retention basins or require a level of maintenance that is
unreasonable. Given the heavy sediment load and minimal space available there are few options
available for water quality treatment at the truck ramp site. Sump inlets and surface sediment basin are
the two main options at this site. The choice between the two will depend on the maintenance
equipment available or preferred for use. If sediment sumps are used, a vac truck is required. If surface
sediment basins are used, a vac truck may also be used, but a skid steer or other small front end loaded
may also be used.
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Ancillary treatment at the site includes the potential to grade the outside of the eastbound lanes to
drain back to the inlet located in the eastbound shoulder. This would reduce the amount of runoff
running down the south bank of Upper Gore Creek, thereby reducing the amount of bank erosion and
sediment migrating into Upper Gore Creek. All disturbed areas at the truck ramp site will be revegetated
with a native seed mix once construction of the water quality facilities is complete.
Improvements in the 1-70 median and shoulder of the eastbound lanes of 1-70 may require additional
guardrail to be installed because of clear zone criteria. Access for maintenance activities will be designed
in consultation with CDOT maintenance staff.
7 CONCEPTUAL COSTS
The total project budget for water quality improvements at the three individual sites is $1,140,000.00, of
which $700,000 is federal funds and $440,000 is from the Town. The total project budget for landscape
improvements at the Exit 180 site is $1,090,000.00, all of which comes from the Town. These figures
include design survey, professional engineering and professional landscape architecture services,
environmental investigations and clearances, geotechnical investigations, and project coordination.
The purpose of a conceptual cost estimate early in the project is two -fold. The first purpose is to provide
a comparative analysis between the various concepts and alternatives presented. It is helpful to know
which options will generally be more expensive and which will be generally less expensive to construct.
The cost to maintain the various types of water quality facilities and landscape elements over time is
also significant, but has not been evaluated specifically for this report. The cost to make changes to
snow removal and storage operations has also not been specifically evaluated other than noting that
changes to these activities will be associated with an increase in cost to the Town of Vail, perhaps even
requiring additional capital investment in snow removal equipment and staff. Town personnel are the
best resource for determining the cost the Town will incur to maintain water quality facilities and
landscaped areas.
There are certain costs associated with every project that are traditionally bid as lump sum costs. These
may include mobilization, construction surveying, traffic control, temporary erosion and sediment
control, and water control and dewatering, among others. They are often estimated as a percentage of
the more quantifiable bid items. For the purposes of this report, these bid items have been assigned a
value of approximately 25% of the total cost. This value will be refined in future design phases as the
nature of the improvements is also refined. A contingency of approximately 15% has also been added to
the estimate.
Current conceptual estimates for water quality improvements at all three sites and landscaping at the
Exit 180 site are included in Table 1 below. Recommended improvements were intended to match the
funding available for all three sites, but there are options for minimizing costs. With respect to water
quality improvements, Option 3 included in Table 1 will provide the most benefit for the funding
available for the project with consideration being given to maintenance, CDOT roadside design criteria,
and aesthetics at the Exit 180 site.
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With regard to landscape improvements, the proposed landscape concept that is presented and the
associated conceptual cost estimate reflect a comprehensive approach to improving the aesthetics and
ecology of the Exit 180 site. As the concept is refined during preliminary design, the Town of Vail may
choose to shift or reduce the allocation of costs from one or more landscape elements to others, or to
reduce overall landscape costs if necessary. As the designs of both the water quality and landscape
improvements progress and are refined, changes in anticipated cost will need to be considered.
Table 1— Conceptual Costs
Location/Improvement
Items Included
Conceptual
Estimate
Exit 180
Landscaping
Full proposed concept
$961,000
Water Quality Option 1
8 sump inlets
$234,000
Water Quality Option 2
6 sump inlets, 2 sediment vaults, concrete pans
$643,000
Water Quality Option 3
6 sump inlets, 2 sediment vaults, concrete pans,
wetland polishing area
$819,000
Snow Cast Off Area
Option 1
No improvements
$0
Option 2
Small sediment basin and low water crossing
$51,000
Truck Ramp Site
Option 1
3 sump inlets and site grading
$81,000
Option 2
3 surface sediment basins and site grading
$70,000
For the purposes of cost estimating, the grading and infrastructure required for the wetland polishing
area is included with the costs of the water quality improvements, while seed and other plantings are
included with the landscaping costs. Similarly, while concrete pans along the asphalt roadway will
provide aesthetic enhancement, they are primarily intended to facilitate sediment collection and are
therefore included in the cost of the water quality improvements. Finally, while check dams will serve a
minor water quality function, they are primarily aesthetic landforms and their cost is included with the
landscape costs.
8 REFERENCES
Leonard Rice Engineers, Inc., 2013. Gore Creek Water Quality Improvement Plan, prepared by Leonard
Rice Engineers, Inc., Denver, CO.
Alpine Engineering, Inc., 2015. Gore Creek Action Plan Stormwater Control Projects, prepared by Alpine
Engineering, Inc., Edwards, CO
Prepared by RESPEC, Inc. Page 23 of 23
July 19, 2016 - Page 73 of 134
Prepared by RESEPC, Inc.
Conceptual Alternatives Report
1-70 East Vail Landscape and Water Quality Improvements
July 19, 2016 - Page 74 of 134
Appendix A
List of BMP and LID Projects for Stormwater and Drainage
Improvements
The projects listed and discussed in Appendix A are conceptual in nature. Each project will
require additional work prior to construction for design, permitting, and bidding, possibly
including some or all of the following: geotechnical studies, percolation testing, drainage
studies, and field topographical map displaying existing utility locations, current land ownership
and easements. Individual projects will need to be evaluated for required permits such as: Town
of Vail public way and grading permits, CDOT special use permit, CDPHE stormwater permit, or
US Army Corps of Engineer's 404 wetlands permits. The projects have been listed and numbered
from East Vail, upstream to West Vail, downstream.
1. EAST VAIL REACH PRIORITY
BMP Recommendation Point
I-70 Bighorn Road Overpass and Truck
Ram I-70
Location
39037'34.97"N
106016'40.55"W
and
39037'31.09"N
106016'41.27"W
Gore Creek Station 619+00
Potential Pollutant and Source
I-70 metals and Hydrocarbons, Chlorides,
Sediments, Snowmelt Concentrated
Recommended BMP
Retention Basins, Terraced Grading
Estimated Design Fee
$42,500-$52,500 Truck Ramp
$40,000450,000 Over Pass
Estimated Construction Costs
$180,000-$220,000Truck Ramp
$210,0004550,000 Over Pass
Category
CDOT
Notes
Snow collection and overthrow store
contaminants for large spring loading
4 Detention basin at existing culvert inlet
70' above stream bed -good for infiltration
at truck ramp basin level
1. East Vail Big Horn Road Overpass and 1-70 Runaway Truck Ramp Retention Basins
The major degraders of Gore Creek seem to manifest themselves even before the confluence of Gore
Creek and Black Gore Creek. Evidence for this being the first aquatic life testing station that is upstream of
East Vail housing after the confluence already shows impairment while stations in the wilderness of
Deluge and Black Gore Creeks indicate healthy streams. One potential non -point source could be the 1-70
Alpine Engineering Inc. 9/25/12 A-1
July 19, 2016 - Page 75 of 134
drainage area around the runaway truck ramp. A preemptive BMP installed in this region above
impaired water may have much more of an effect than any of the more reactive BMPs
suggested within the Gore Creek Reach. Sediment control of this 1-70 corridor has been greatly
improved in recent years yet actual retention of runoff can be even more environmentally
conscience than solely separating traction sand and water. Retention of runoff under the
runaway ramp forces stormwater to percolate through the ground to return as a base flow.
Infiltration leaves the majority of contaminants at ground level improving water quality of Gore
Creek below. The shoulders and medians of 1-70 below the truck ramp channel water towards
the bridge over Bighorn Road below. Inlets direct water to the south side of bridge before it
daylights over steep terrain into the confluence below. Small berms can be graded behind w -
beam guardrails on shoulders and medians to create catch basins for the settlement of road
sediments and contaminants. Although these basins will collect runoff and store the water
above ground, it is important to note these basins do not have to affect roadside safety for
passing travelers. The need not be more that 12" deep because the water will filter through
bioretention soil mix, engineered to infiltrate the ground. Standing water will only remain after
large storm events and their holding time is dependent on evaporation rates and infiltration
rates of the retention pond base media. For this reason as well, plant selection is important and
vegetation must be able to with stand flood and drought conditions. The heavier the vegetation
is, the higher the uptake of nutrient and filtration of contaminants. Large runoff events will be
allowed to pass through an overflow weir and into the existing sub -highway pipe system to Gore
creek below. Layout of this regional BMP site can be seen in image 1 below.
Alpine Engineering Inc. 9/25/12 A-2
July 19, 2016 - Page 76 of 134
T.
Image 1. Proposed Retention BasinNelow 1-70 Truck Ramp
Just down stream of the Deluge Creek and Gore Creek confluence, a series of ponds have
formed. Another 50 meters below those is a large grassy area that receives a large amount of
snow plow overthrow from 1-70 and Bighorn road (See Image 2). Over the course of the long
winter, snow in this region can collect a large amount of contaminants from traction sand and
road salts to other vehicle hydrocarbons. Atmospheric debris also settles on top of snowpack
and is then released in higher concentrations during the spring melt. The debris can be a
significant addition of total suspended solids. An unsettled gravel road under the west bound
bridge produces more runoff and sediment. Located just above the first 303(d) impaired reach,
snowmelt and runoff in this region may be the first major nonpoint source contaminant loading
region. Proper containment and treatment of this area is advised. The vegetation pressure in
this area is high due to the constant relocation and collection of the snow. There are only a
handful of trees and shrubs in the area, a meager buffer between snowmelt contaminants and
Gore Creek. Utilization of terraces and capture trenches in the area would create lag time for
the surface runoff especially during the spring. Capture of the water in detention basins after
diversion channels would provide the important settling of nutrients and sediments as well as
infiltration.
Alpine Engineering Inc. 9/25/12 A-3
July 19, 2016 - Page 77 of 134
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Image 1. Proposed Retention BasinNelow 1-70 Truck Ramp
Just down stream of the Deluge Creek and Gore Creek confluence, a series of ponds have
formed. Another 50 meters below those is a large grassy area that receives a large amount of
snow plow overthrow from 1-70 and Bighorn road (See Image 2). Over the course of the long
winter, snow in this region can collect a large amount of contaminants from traction sand and
road salts to other vehicle hydrocarbons. Atmospheric debris also settles on top of snowpack
and is then released in higher concentrations during the spring melt. The debris can be a
significant addition of total suspended solids. An unsettled gravel road under the west bound
bridge produces more runoff and sediment. Located just above the first 303(d) impaired reach,
snowmelt and runoff in this region may be the first major nonpoint source contaminant loading
region. Proper containment and treatment of this area is advised. The vegetation pressure in
this area is high due to the constant relocation and collection of the snow. There are only a
handful of trees and shrubs in the area, a meager buffer between snowmelt contaminants and
Gore Creek. Utilization of terraces and capture trenches in the area would create lag time for
the surface runoff especially during the spring. Capture of the water in detention basins after
diversion channels would provide the important settling of nutrients and sediments as well as
infiltration.
Alpine Engineering Inc. 9/25/12 A-3
July 19, 2016 - Page 77 of 134
Image 2. Snow Overthrow Location and Proposed Trench and Basin Treatment
2.EAST VAIL REACH
BMP Recommendation Point
1-70 Median
Location
North of Vail Racquet Club Townhouse
Drive
39037'50.39"N
106017'9.68"W
Gore Creek Station 586 +00
Potential Pollutant and Source
Sediment from Traction Sand, Chloride de-
icer, Hydrocarbons from Vehicles
Recommended BMP
Detention Pond
Category
CDOT
Alpine Engineering Inc. 9/25/12 A-4
July 19, 2016 - Page 78 of 134
3. EAST VAIL REACH
BMP Recommendation Point
Big Horn Road and I-70 Median
Location
24" CMP effluent just north of Big Horn
Rd. East of Streamside Circle E.
Location
39037'59.53"N
106017'26.67"W
Potential Pollutant and Source
Gore Creek Station 570+00 River Right,
Potential Pollutant and Source
I-70 metals and Hydrocarbons, Chlorides
Recommended BMP
Detention Pond, Infiltration System
Category
TOV or CDOT property??
4. EAST VAIL REACH
BMP Recommendation Point
Big Horn Road
Location
North side across from Streamside Cr. Bus
Stop at Big Horn Creek
Location
39°38'11.76"N
106017'48.86"W
Potential Pollutant and Source
Gore Creek Station 547+00
Potential Pollutant and Source
Big Horn Rd. metals and Hydrocarbons,
Recommended BMP
Chlorides, Runoff of all housing
Category
developments on North side of Big Horn
from Streamside Cr. To the East
Recommended BMP
Bio Retention
Category
TOV Right of Way/Easement
5. EAST VAIL REACH
BMP Recommendation Point
Columbine Lake
39038'17.34"N
106018'3.43"W
Location
Gore Creek Station 528+00
Big Horn Rd. Hydrocarbons, Sediments
Potential Pollutant and Source
Residential Phosphates, Nitrates
Bio retention System as a treatment train
Recommended BMP
with Columbine Lake
Category
TOV Pro ert
Alpine Engineering Inc. 9/25/12 A-5
July 19, 2016 - Page 79 of 134
6. EAST VAIL REACH
BMP Recommendation Point
Bi Horn Rd and Pitkin Creek Intersection
Location
39038'31.43"N
106018'1 8.42"W
Gore Creek Station 510+00
Potential Pollutant and Source
Big Horn Rd. Hydrocarbons, Sediments
Residential Phosphates, Nitrates
Recommended BMP
Bio Retention System
TOV Ri ht of Wa /Easement
ts
12ft above Gore Creek Bed
Alpine Engineering Inc. 9/25/12 A-6
July 19, 2016 - Page 80 of 134
7. EAST VAIL REACH PRIORITY
BMP Recommendation Point
Big Horn Rd, I-70 Exit 180
Location
39038'37.68"N
106018'30.04"W
Gore Creels Station 498+00
Potential Pollutant and Source
Big Horn Rd. and I-70 Hydrocarbons,
Sediments
Recommended BMP
Retention Ponds
Estimated Design Fee
$42,500-$52,500
Estimated Construction Costs
$230,000-$280,000
Category
TOV Right of Way/Easement, MOT
Notes
6 or more ponds can be constructed in area
to handle excess cinders and contaminant
loading
7.1-70 East Vail Exit 180 Retention Ponds
The 1-70 East Vail Exit 180 area is comprised of a large area of impermeable surface. The contaminants on
the exit ramps and frontage roads include petroleum hydrocarbons and heavy metals associated with
vehicle operation, all of which are transported by the water of a runoff event. Engine oils, antifreeze,
brake dust, fuel, and rubber are left behind on roadways, especially in areas of rapid acceleration and
deceleration. Road salts, traction sand and trash are also deposited on these roadways introducing even
more stream stressors. Precipitation that falls on to these surfaces collects and concentrates
contaminants which are then channeled through the stormwater inlets and piping directly into Gore
Creek. Contaminant detention and treatment is critical to improving water quality. A preliminary
evaluation of the area shows that precipitation falling within the blue region, highlighted in Image 3, will
collect in the areas highlighted in red. These depressions are filled in by intermittent grasses which help
with a nutrient and contaminant filtration, however the area can be better utilized for stormwater quality.
Alpine Engineering Inc. 9/25/12 A-7
July 19, 2016 - Page 81 of 134
Image 3. East Vail Stormwater Catch Basin and Proposed Retention Basins
The University Of New Hampshire has proven retention systems such which can effectively treat
suspended solids (97% removal efficiency), while meeting petroleum hydrocarbon quality standards for
the state. They can also remove 99% of zinc. While removal of road salt chlorides from water is minimal in
all natural systems besides total evaporation of water. Vegetated Infiltration systems do reduce the spike
in chloride levels by slowing the stormwater input through detention.
The existing stormwater inlets capture water from the blue highlighted area and channel it parallel to the
underpass road to Gore Creek. The depression areas surrounding these stormwater inlets have excellent
potential as bioretention basins. These basins would provide an area for sediment capture, pollutant
treatment, and infiltration of stormwater into the groundwater. The area already provides substantial
snow storage which could be modified to retain the portions of runoff. Proximity to level roadways allows
convenient access for construction and maintenance equipment. Images 4-9 illustrate existing conditions
for proposed location.
Alpine Engineering Inc. 9/25/12 A-8
July 19, 2016 - Page 82 of 134
Image 4. Current Inlet south of EB 1-70 Off Ramp (Imagery Date 8-29-12)
Image S. Current Inlet south of WB 1-70 On Ramp (Imagery Date 8-29-12)
Alpine Engineering Inc. 9/25/12 A-9
July 19, 2016 - Page 83 of 134
Image 6. Current Inlet North of WB 1-70 Off Ramp (Imagery Date 8-29-12)
Image 7. Current Inlet and Grading of EB 1-70 Off Ramp (Imagery Date 8-29-12)
Alpine Engineering Inc. 9/25/12 A-10
July 19, 2016 - Page 84 of 134
Appendix A References
Aspen Urban Runoff Management Plan:
http://www.aspenpitkin.com/Departments/Engineering/Stormwater/Development-
Construction/
Denver Urban Drainage and Flood Control District Drainage Criteria Manual
http://www.udfcd.org/downloads/down critmanual.htm
Information from University of New Hampshire Stormwater Center including the 2007 and 2009
Biannual Reports: http://www.unh.edu/unhsc/
Seattle's Stormwater Manuel Vol. 3 Stormwater Flow Control and Water Quality Treatment
Technical Requirements
http://www.seattle.gov/dpd/codes/dr/DR2009-17.pdf
Alpine Engineering Inc. 9/25/12 A-24
July 19, 2016 - Page 85 of 134
Conceptual Alternatives Report
1-70 East Vail Landscape and Water Quality Improvements
Appendix B
Gore Creek Action Plan Stormwater Control Projects
Prepared by RESEPC, Inc.
July 19, 2016 - Page 86 of 134
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to 1-70 below 1-70 Truck Ramp
Proposed BMP Recommendation: Forebays
and Sand Filter to provide treatment and
remove pollutants, including sedimentation,
filtering, and adsorption of constituents.
Pollutant Sources: Pollutant wash—off from
1-70, sediment, cinders, hydrocarbons, trace
metals, road salt and deicing chemicals.
Property Ownership: 1-70 R.O.W., USES
Lat/Long: 39°37'31.24"N, 106`16'41.34"W
Potential Permitting: CDOT, USFS
Potential Partnering: CDOT, TAP grant
Estimated Cost:
Construction: ...................... $110,000
Design and Permitting: ...... $44,000
Total: .................................. $154,000
Notes: Sand Filter and Forebays.
Next Steps to Proceed to Preliminary Level:
Detailed Field Topography, Existing Utility
Locates, Geotechnical Evaluation,
Environmental Clearances, and engage CDOT
in discussions.
Priority: Rated Level 1 because there is a
large amount of traction sand and other
pollutants from 1-70 with poorly maintained
treatment or catchment. There appears to
be space to provide Sand Filters and to
provide and improve Forebays.
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1-70 Bighorn Road Overpass
Proposed BMP Recommendation: Forebay and
Bioretention (Rain Gardens) to provide treatment
and remove pollutants, including sedimentation,
filtering, adsorption, evapotranspiration, and
biological uptake of constituents.
Pollutant Sources: Pollutant wash—off from 1-70
and Bighorn Road, sediment, cinders, hydrocarbons,
trace metals, road salt and deicing chemicals.
Property Ownership: 1-70 R.O.W., USFS
Lat/Long: 39°37'35.04"N, 106°16'43.39"W
Potential Permitting: CDOT, USFS, NEPA
Potential Partnering: CDOT, TAP grant
Estimated Cost:
Construction: ...................... $140,000
Design and Permitting: ...... $56,000
Total: .................................. $196,000
Notes: Bioretention and Forebay.
Evaluate site to see if wetlands creation is
appropriate.
Next Steps to Proceed to Preliminary Level:
Detailed Field Topography, Existing Utility Locates,
Geotechnical Evaluation, Environmental Clearances,
Wetland Delineation, and engage CDOT in
discussions.
Priority: Rated Level 1 because there is a large
amount of traction sand and other pollutants from
1-70 with no visible treatment or catchment.
There is space to provide Forebays and
Bioretention and possible wetlands creation.
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Big Horn Road, 1-70 Exit 180.
Proposed BMP Recommendation: Forebay
and Bioretention (Rain Gardens) to provide
treatment and remove pollutants, including
sedimentation, filtering, adsorption,
evapotranspiration, and biological uptake of
constituents. Check Dams with Bioretention
Media and Underdrains.
Pollutant Sources: Pollutant wash—off from
1-70 and Bighorn Road, sediment, cinders,
hydrocarbons, trace metals, road salt and
deicing chemicals.
Property Ownership: CDOT
Lot/Long: 39°38'40.19"N, 106°18'27.70"W
Potential Permitting: CDOT, TOV
Potential Partnering: CDOT, TAP grant in
2017
Estimated Cost:
Construction: ...................... $400,000
Design and Permitting: ...... $160,000
Total: .................................. $560,000
Notes: Bioretention, Bioswale, Check Dams
and Forebay.
Next Steps to Proceed to Preliminary Level:
Detailed Field Topography, Existing Utility
Locates, Geotechnical Evaluation,
Environmental Clearances, and engage CDOT
in discussions.
Priority: Rated Level 1 because although
the area is pretty well stabilized and
vegetated with some impervious area, a
substantial amount of traction sand and
pollutants from roads were observed in the
field without apparent treatment or
catchment and there appears to be space
to provide Forebays and Bioretention as
well as Check Dams with Bioswales.
BIOSWALE
NOTES:
FAST DRAINING BIOSWALE 1. SWALE ELEVATION SHALL BE MIN. 6"
SOLID MIX TO INCLUDE BELOW THE LOWEST ADJACENT ELEVATION
• 50% COURSE SAND 2. BIOSWALE SHALL NOT BE CONSTRUCTED
• 20% PEAT MOSS UNTIL ALL CONTRIBUTING DRAINAGE AREAS
• 30% SANDY LOAM HAVE BEEN STABILIZED
BIOSWALE 3, COORDINATE PERFORATED PIPE UNDER
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Prepared by RESEPC, Inc.
Conceptual Alternatives Report
1-70 East Vail Landscape and Water Quality Improvements
Appendix C
Existing Site Photos
July 19, 2016 - Page 96 of 134
Conceptual Alternatives Report
1-70 East Vail Landscape and Water Quality Improvements
i:„;t 1 Rn cito
Looking east at area between Big Horn Road
and the EB 1-70 on ramp
Looking east at the EB 1-70 on ramp from the
north side of the on ramp
Looking north from the bottom of the EB I-
70 on ramp
Prepared by RESEPC, Inc.
4
Looking north across the WB 1-70 on ramp
toward the outer road
moi• . : -i :�' ..r
•ter-.•+��•�•�.
114, Y
Looking west along the WB 1-70 on ramp
Looking east at WB 1-70 off ramp
July 19, 2016 - Page 97 of 134
Conceptual Alternatives Report
1-70 East Vail Landscape and Water Quality Improvements
Snow Cast Off Area
j
Looking toward Upper Gore Creek & the EB
1-70 bridge from under the WB 1-70 bridge
- ..fix-• �"� _•_�.�•.
■ - jcr � 4
Looking at Upper Gore Creek & erosion of
embankment under the WB 1-70 bridge
Looking toward Upper Gore Creek & the EB
1-70 bridge from under the WB 1-70 bridge
Prepared by RESEPC, Inc.
Looking toward Big Horn Road under the
WB 1-70 bridge
July 19, 2016 - Page 98 of 134
Conceptual Alternatives Report
1-70 East Vail Landscape and Water Quality Improvements
Truck Ramp Site
Looking east at surface sediment basin off
the shoulder of WB 1-70
Looking east at inlet downstream of surface
sediment basin off the shoulder of WB 1-70
Prepared by RESEPC, Inc.
Of
i ti s�yV14
.v
Looking east at inlet in 1-70 median
Looking east at inlet in shoulder of EB 1-70
PW
r•�~Y�r - J��4 ..
Extreme erosion of Upper Gore Creek
embankment off EB 1-70 shoulder
July 19, 2016 - Page 99 of 134
TOWN OF VAIP
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Ordinance No. 15, Series of 2016, Second Reading, An Ordinance Making
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Fund,
Dispatch Fund, Vail Marketing Fund, and Timber Ridge Enterprise Fund
PRESENTER(S): Carlie Smith, Budget Analyst
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No.15,
Series 2016 on second reading.
BACKGROUND: This will be second reading on Ordinance No.15 the second supplemental
appropriations for the 2016 budget.
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No.15, Series
2016 on second reading.
ATTACHMENTS:
Description
Supplemental Budget Ordinance No.15
July 19, 2016 - Page 100 of 134
TOWN OF
Memorandum
TO: Vail Town Council
FROM: Finance Department
DATE: July 19, 2016
SUBJECT: 2016 Supplemental Appropriation
On Tuesday evening you will be asked to approve Ordinance 15, second supplemental
appropriation of 2016 upon second reading.
Changes from first reading
The following items reflect information requested by Council or updates since first
reading:
General Fund
Council requested additional information regarding the town's contract with Eagle
County to manage the town's housing lottery and sales through the Valley Home Store.
On May 17th, 2016 Council passed resolution No.17 approving an Intergovernmental
Agreement (IGA) between the Town and Eagle County regarding the management of
the town's deed restricted properties. Please see Attachment A for copy of Resolution
17 and the IGA.
Council also requested additional information on the study to be conducted by Western
Land Group proposed by staff to examine Federal land parcels adjacent to the town for
possible acquisition. Please see Attachment B from Community Development for details
and a map of the identified parcels.
In response to Council's comments and inquiries regarding designation of rental by
owner license fees for housing projects, staff recommends that this discussion be
delayed and discussed as part of the 2017 budget process.
Off -cycle contributions did not change from first reading of the ordinance, however
Council requested a presentation from the Vail Valley Foundation on the request for
funding of the America's Winter Opening Festival. Please see Attachment C.
Capital Projects Fund
Revenue will be adjusted by a total increase of $16,778 for a reimbursement from the
Vail Recreation District directly offset by a corresponding expenditure for phone system
fees.
July 19, 2016 - Page 101 of 134
Staff is requesting $40K to begin the process to upgrade the town's phone system. The
town's phone system is 20 years old. In 2013 the town budgeted for a replacement
system; however it was put on hold with the potential for a new municipal building. In
2015, approximately $40K was spent to re -wire the municipal building to keep the
system functioning, and additional network switches were added to prepare for a new
system. Staff is requesting to complete the phone system project over a three year
period, with an initial investment of $18K to pay for physical phones, circuits, etc.
Another $22K would be paid annually over the next three years starting in 2016 to cover
the software and installation services. The 2017 and 2018 budget requests will be made
during the annual process. The system is transferrable to a new/remodeled municipal
building and will actually improve connectivity to town offices in the case of a temporary
move. A total of eight bids were received and were narrowed down to one provider.
Staff is requesting to include this project in the current year's budget so a contract can
be entered into and work can begin in the fall.
During the July 5t" evening session, Council approved Phase I of the Pedestrian Safety
Enhancements project. Phase I includes the installation of lighted pedestrian crossing
safety devices at West Lionshead Circle, the municipal crosswalk, West Vail mall
crosswalk, Main Vail roundabouts, and West Vail roundabouts. Budgeted expenditures
will increase by $410,000 for this phase of the project. Future phases will be discussed
as part of the annual budget process.
Transfer of funds from the Vail Reinvestment Authority shows an increase of $395,000
to reimburse the Capital Project Fund for public art at the 1-70 Underpass ($330K) and
for installation of lighted pedestrian crossing safety devices at West Lionshead Circle
($65K). The corresponding expenditures were discussed during the first reading of the
budget ordinance on July 5th
RETT Fund
Staff is requesting $75K to be moved from the 2017 planned budget for the East Vail
Water Quality TAPS project. When added to the current 2016 budget of $50K, a total of
$125K will be used for planning and design.
Staff is also requesting $75K to be moved from the 2018 planned budget for the East
Vail Interchange Improvement project. When added to the current 2016 budget of $50K,
a total of $125K will be used for planning and design.
Transfer of funds from the Vail Reinvestment Authority shows an increase of $295K to
reflect the carry over from prior year skate park funds during the 1St supplemental of
2016.
-2-
July 19, 2016 - Page 102 of 134
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
2016
Proposed
Original
1st
2016
2nd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Comments
Revenue
Local Taxes:
$ 25,588,000
$ 25,588,000
$ 25,588,000
Sales Tax Split b/t Gen'I Fund & Capital Fund
62/38
Sales Tax
$ 15,865,000
$ 15,865,000
$ 15,865,000
Property and Ownership
4,913,000
4,913,000
4,913,000
Ski Lift Tax
4,728,000
4,728,000
4,728,000
Franchise Fees, Penalties, and Other Taxes
1,181,159
1,181,159
1,181,159
Licenses & Permits
1,594,254
1,594,254
1,594,254
Intergovernmental Revenue
1,882,916
1,882,916
11,784
1,894,700
Northwest Emergency Incident Management Team exercise state
reimbursement; see corresponding expenditure below
Transportation Centers
4,225,000
4,225,000
4,225,000
Charges for Services
1,001,236
1,001,236
1,001,236
Fines & Forfeitures
250,942
250,942
250,942
Earnings on Investments
160,000
160,000
160,000
Rental Revenue
990,556
990,556
990,556
Miscellaneous and Project Reimbursements
182,000
182,000
9,000
191,000
Friends of the library donation to be used for media display in galleria; see
corresponding expenditure below
Total Revenue
36,974,063
-
36,974,063
20,784
36,994,847
Expenditures
Salaries
16,890,516
16,890,516
11,700
16,878,816
Offset of Valley Home Store management contract with Eagle County
Benefits
6,236,674
6,236,674
6,236,674
Subtotal Compensation and Benefits
23,127,190
23,127,190
11,700
23,115,490
Contributions and Special Events
2,270,994
121,700
2,392,694
2,392,694
All Other Operating Expenses
7,773,781
74,331
7,848,112
70,977
7,919,089
Northwest Emergency Management Team Exercise $11,784; Media Display
in Library galleria $9,000; Vail Village special assessment $23,493; Employe
participation in Sole Power $5,000; Valley Home Store contract $11,700;
Western Land Group evaluation $10K
Heavy Equipment Operating Charges
2,221,467
2,221,467
2,221,467
Heavy Equipment Replacement Charges
618,120
618,120
618,120
Dispatch Services
663,214
663,214
663,214
Total Expenditures
36,674,766
196,031
36,870,797
59,277
36,930,074
Rev'��Over (Under) Expenditure
299,297 (196,031) 103,266 (38,493) 64,773
Castle Peak Senior Care Facility
(50,000)
(50,000)
(50,000)
2015 World Alpine Ski Championships
Pro -cycling event
2015 Nation's Event
Transfer to Dipatch Services Fund
Surplus Net of Transfers & New Programs
249,297
(196,031)
53,266
(38,493)
14,773
Beginning Fund Balance
18,910,046
23,622,508
23,622,508
Ending Fund Balance
$ 19,159,343
$ 23,675,774
$ 23,637,281
6470/6
EHOP balance included in ending fund balance -
not spendable
$ 705,382
$ 705,382
July 19, 2016 - Page 103 of 134
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2016 Proposed
Original 1st 2016 2nd 2016
Budget Supplemental Amended Supplemental Amended Comments
Revenue
Total Sales Tax Revenue:
$ 25,588,000
$ 25,588,000
$ 25,588,000
2016 4.5% incr from 2015 amended
Sales Tax Split between General Fund &
62/38
62/38
62/38
Capital Fund
Sales Tax - Capital Projects Fund
$ 9,723,000
$ 9,723,000
$ 9,723,000
38% to CPF
Use Tax
1,545,000
1,545,000
1,545,000
2016 down from 2015;no new major developments assumed
Federal Grant Revenue
544,800
544,800
544,800
2015-2016: Bridges at Nugget Lane and Bridge Rd
$77K State grant received for partial reimbursement of the Police E -Ticketing project;
Other State Revenue
-
123,603
123,603
123,603
$46.6K Colorado Division of Fire Prevention grant to be used towards a compressor;
2015: CDOT share of funding for 1-70 Underpass Study
Lease Revenue
197,295
197,295
197,295
Per Vail Commons commercial (incr. every 5 years) and residential leases
Project Reimbursement
-
230,000
230,0008
246,778
$16.81K VRD reimbursement for phone system fees; $230,000 revenue recognition
for underground utility project
TRAHC
461,065
461,065
461,065
Principal and interest on loans to Timber Ridge Fund
Earnings on Investments and Other
149,281
149,281
149,281
0.7% rate assumed on available fund balance
Total Revenue
12,620,441
353,603
12,974,044
16,778
12,990,822
Bus Shelters
30,000
20,000
50,000
50,000
Annual maintenance.
Use of 2015 savings for parking gate cameras(16K) and upper deck street light poles
Parking Structures
675,000
28,000
703,000
703,000
and fixtures (12K) budgeted in 2015 ; 2015: Various repairs including deck topping
replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural
repairs.
Traffic Impact Fee and Transportation Master
150,000
150,000
150,000
Update of Traffic Impact Fees: $130K; Transportation Master Plan: $20K
Plan Updates
Fire Station 2 (Main Vail) ventilation($22K); General project covers repairs to town
Facilities Capital Maintenance
319,125
22,000
341,125
341,125
buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors),
interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers,
etc.).
Donovan Park Pavilion
5,000
5,000
5,000
$51K annual maintenance
Street Light Improvements
50,000
149,192
199,192
199,192
Continuation street lights improvements and to refurbish residential lighting
Capital Street Maintenance
1,290,000
1,290,000
1,290,000
On-going maintenance to roads and bridges including asphalt overlays, patching and
repairs; Cost increases based on recent pricing
West Forest Bridge Repair
350,000
350,000
350,000
Major Bridge Repair Projects based on bi-annual bridge inspection
Kinnickinnick (West) Bridge Repair
350,000
350,000
350,000
Major Bridge Repair Projects based on bi-annual bridge inspection
Audio Visual Capital Maintenance
18,000
18,000
18,000
$18K annual maintenance / replacement of audio-visual equipment in town buildings
such as Donovan, Municipal building, Grand View, LH Welcome Center
Town -wide camera system
22,000
22,000
22,000
$22K per year for replacement of cameras and equipment;
Document Imaging
30,000
30,000
30,000
Annual maintenance, software licensing, and replacement schedule for scanners and
servers. Includes $38K for software platform upgrade in 2015.
Software Licensing
51,000
51,000
51,000
Annual renewal of software licenses
Police Taser Replacement
31,849
31,849
31,849
To replace outdated equipment purchased in 2007
Automated External Defibrillator
9,870
9,870
9,870
Currently only a few police cars have this equipment; This request would outfit all police
cars
Requesting printer specific to the "Salamander" software shared with regional agencies;
Public Safety ID Card Printer
8,740
8,740
8,740
would allow easy tracking of all resources on large events or incidents with the badges &
barcodes printed
Police Body Worn Cameras
69,585
69,585
69,585
For the purchase of 20 cameras for sworn officers, software licenses ($23.7K) plus
server hardware ($15K) for the purposes of storing data
Hardware Purchases
150,000
150,000
150,000
2015 replacement of three GIS printers/scanners; Two additional Simplivity Omnicube
nodes in 2015 and 2016 at a cost of $45K each
Data Center (Computer Rooms)
1,000,000
1,000,000
1,000,000
Remodel / Retrofit upper and lower computer rooms ( power, heating / cooling, fire
suppression ). Possible relocation into a combined room
Website and e-commerce
12,000
12,000
12,000
Internet security & application interfaces; website redevelopment; includes $550/month
for web hosting svcs
July 19, 2016 - Page 104 of 134
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2016
Proposed
Original
1st
2016
2nd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Comments
ArcGIS Systems
-
-
-
Replacement of plotter/scanner/copier for GIS
Fiber Optics in Buildings
15,000
15,000
15,000
Annual maintenance $15K;
Network upgrades
Phone Sytem Upgrade
30,000
30,000
30,000
56,778
10,
50,000
Computer network systems replacements cycle every 3-5 years; 2015 included $109K
for an expansion of wireless service to West and East Vail (TOV equipment, not Crown
Castle); Replacement of switches and routers
-
-
Completion of the phone system upgrade over a 3 year period with an initial
investment of $18K in 2016 to pay for physical phones, circuits, ect. An additional
$22K will be paid over the next three years starting in 2016; VRD phone system
fees $16.8K- see corresponding reimbursement above.
Public Safety System
50,000
50,000
Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt.
System"; includes patrol car and fire truck laptops and software used to push information
to TOV and other agencies; TOV portion of annual Intergraph software maintenance
Business Systems Replacement
-
44,079
44,079
44,079
Completion of Community Development permitting software project
Transit Center Generator
191,200
191,200
191,200
Replacement of generator at the Vail Village transit center; includes re -landscaping and
re -wiring; originally planned for 2014.
Police E -Ticketing system
-
151,024
151,024
151,024
Continuation of electronic ticketing system to be completed in 2016; reduces data entry
done by officers to record physical tickets; will interface with Full Court system; offset by
state grant above
Generator for East Vail Fire Station
50,000
50,000
50,000
To replace outdated generator at Station 1
Portable vehicle lift
55,000
55,000
55,000
To service vehicles in fleet
Vehicle Expansion
145,000
145,000
145,000
2016: 4 flatbed pick up trucks for Streets crews, Electricians, Irrigation crew, and Wild
land Fire; Class 8 Dump
Total Maintenance
4,967,169
605,495
5,572,664
56,778
5,629,442
Enhancement of Town Assets
Guest Services Enhancements/Wayfinding
-
1,077,624
1,077,624
1,077,624
Continuation of signage project Guest Service / Wayfinding enhancements outside of
VRA district
Energy Enhancements
92,900
92,900
0,000
92,900
Re -appropriate to complete Implementation of energy audit enhancements; includes
continuation of LED lighting project with shared cost of $170K from Holy Cross.
Pedestrian Safety Enhancements
-
-
-
410,000
$410K for Phase I of the pedestrian safety enhancements project including W.
Lionshead Cir., municipal crosswalk; West Vail Mall crosswalk; Main Vail
roundabouts, and West Vail roundabouts. Phase I was approved by council on
July 5th, 2016.
Fire Equipment
16,000
16,000
16,000
2016: fire hose replacement
Neighborhood Road Reconstruction
-
79,006
79,006
79,006
Continuation of shared project with ERWSD on Rockledge Rd;
Neighborhood Bridge Reconstruction
503,412
503,412
503,412
Nugget Lane and Bridge design in 2015-2016 and construction in 2017-2018. Partial
Funding is from Federal grants
Fire Breathing Apparatus
-
46,603
46,603
46,603
Purchase of breathing apparatus equipment, funded fully by grant listed above.
Colorado Ski Museum
500,000
500,000
500,000
Proposed town contribution toward expansion and remodel of Colorado Ski Museum
East Vail Fire Department
1,500,000
119,130
1,619,130
1,950,000
3,569,130
Renovation of East Vail Fire Station
Hybrid Bus Battery Replacement
-
431,772
431,772
431,772
Replace 7 batteries originally budgeted in 2015; Estimated fife of 6 years
Replace Buses
3,524,000
3,524,000
3,524,000
2016: 8 buses scheduled for replacement ($440.5K per bus);
Bus Wash Equipment
250,000
250,000
250,000
Interior equipment needs replacement;
Buzzard Park Window Replacement
175,000
175,000
175,000
Replace windows at town -owned employee housing
Public Works Equipment Wash Down/WQ
Improvements
250,000
250,000
250,000
Exterior wash area for large trucks not safe in the winter; request also includes
improvement to how the waste water is disposed of
Resort A
65,000
65,000
65,000
TOV 'Resort App" mobile application
July 19, 2016 - Page 105 of 134
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2016 Proposed
Original 1st 2016 2nd 2016
Budget Supplemental Amended Supplemental Amended Comments
Bus Camera System
-
54,358
54,358
54,358
Continuation of Installation of software and cameras in buses
Total Enhancements
6,215,000
2,469,805
8,684,805
2,360,000
11,044,805
New Assets
Municipal Redevelopment
5,000,000
1,475,770
6,475,770
6,475,770
Planning money shifted to 2015/2016; 2016 is a placeholder for a significant remodel
should a complete reconstruction not occur. This cost is an estimate only, actual cost
will depend on the scope of the project.
Chamonix Housing Development
-
1,795,013
1,795,013
1,795,013
Infrastructure, planning and design for future housing development
1-70 Underpass (VRA)
3,250,000
432,437
3,682,437
3,682,437
Re -appropriate 2015 unused for continuation of 1-70 underpass $1.6M to cover total
amount of contract 2014 - 2016; CDOT reimbursements will span several years, with
2016 amount showed above
Public Art- Lionshead (VRA)
-
330,000
330,000
1-70 Underpass art project originally budgeted in 2018
East LH Circle pathway to Dobson (VRA)
100,000
100,000
100,000
Improve connection from the E LionsHead bus stop to Dobson; Per Council 9/16/14
push out one year pending Evergreen/VVMC projects; planning/design in 2016
Dobson Plaza (VRA)
100,000
100,000
100,000
Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic
(concerts); planning/design in 2016; Per Council 9/16/14 push out one year pending
Ever reen/VVMC projects
Buy -down Program
-
201,647
201,647
25,447
227,094
Renovation of existing East Vail Fire housing unit
Buy -down Program Funded by Pay -in-Lieu
2,816,230
2,816,230
2,816,230
$209,025 to be used in 2016 for new housing at the East Vail Fire Station; Housing
funded directly by Pay -in -Lieu fees collected from developers
Underground Utility improvements
230,000
230,000
230,000
Underground utility improvements for Rockledge Road, $50K; 1-70 Underpass (COOT
$105 & Holy Cross $75K)
Total New Assets:
8,450,000
6,951,097
15,401,097
355,447
15,756,544
Total Expenditures
19,632,169
10,026,397
29,658,566
2,772,225
32,430,791
Other Financing Sources (Uses)
Transfer from Vail Reinvestment Authority
3,500,000
432,437
3,932,437
4,327,437
1-70 Underpass art project originally budgeted in 2018 ($330K); Crosswalk lighting
at W. Lionshead Circle ($65K); 1-70 underpass ($3.68M), Frontage Rd improvements;
East LH and Dobson Plaza improvements ($200K); annual LH parking structure
maintenance ($50K)
Transfer to RETT
3,900,000
3,900,000
-
Transfer to RETT for Golf Clubhouse project no longer necessary
Revenue Over (Under) Expenditures
(7,411,728)
-
(12,752,085)
(2,360,447)
(15,112,532)
Beginning Fund Balance
20,930,692
31,339,419
31,339,419
Ending Fund Balance
13,518,964
18,587,334
2,360,447
16,226,887
July 19, 2016 - Page 106 of 134
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
2016
Proposed
Original
1st
2016
2nd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Comments
Real Estate Transfer Tax
$ 6,500,000
$ 6,500,000
$ 6,500,000
Increase based on recent activity; 5% increase in 2016
Golf Course Lease
137,347
137,347
137,347
Annual lease payment from Vail Recreation District 2% annual increase - deposited to
"Recreation Enhancement Account' (accompanying expenditure listed below)
Intergovernmental Revenue
20,000
8,500
28,500
28,500
$51K grant from Plan4Health and $3.51K grant for Public Works intern ; $20K Lottery
fund proceeds
$25K Reimbursement from Eagle County for E -Waste and recycling hauling rebate to
be offset by Zero Hero waste program expenditures; 6K bag free revenue recognition
Project Reimbursements
-
1,153,198
1,153,198
1,153,198
to be offset by Hazardous Waste Collection Day expenditures; Vail Valley Foundation
repayment of loan taken for Amphitheater project- repayment originally due in 2018;
2015: Remainder of $1.15M VRD portion for Golf Course Clubhouse construction
Recreation Amenity Fees
10,000
10,000
10,000
Donations
-
6,000
6,000
Donations from First Bank($1 K) and Volvo($5K) for Sole Power Program
Earnings on Investments and Other
28,861
28,861
28,861
0.7% rate assumed
Total Revenue
6,696,208
1,161,698
7,857,906
6,000
7,863,906
Maintain Town Assets
Annual Park and Landscape Maintenance
1,586,600
18,500
1,605,100
1,605,100
$15K for weed program in coordination with US Forest Service; $3.5K for intern using
grant funding; Ongoing path, park and open space maintenance, project mgmt.
Management Fee to General Fund (5%)
325,000
325,000
325,000
5% of RETT Collections - fee remitted to the General Fund for administration
Regular maintenance for tree health within the town (spraying, removing, new trees);
Tree Maintenance
65,000
65,000
65,000
scale spraying on town -owned property at approx. $120 per tree; Initiating tree -planting
program for lost trees
$63,700 for Phase I of Intermountain Fuels Reduction Project- See attached memo;
Forest Health Management
258,738
63,700
322,438
322,438
Pine beetle mitigation in conjunction w/ forest service; Wildfire prevention measures;
2016 added $5K for public education, $4K replacement of two radios, and an increase
in summer crew to 6 (from 5)
Re -appropriate for new recycling ordinance trash containers received in 2016 but
Street Furniture Replacement
50,000
27,033
77,033
77,033
budgeted in 2015; also includes annual replacement or capital repairs, benches and
bike racks
Rec. Path Capital Maint
104,000
104,000
104,000
Capital maintenance of the town's recreation path system.
Annual maintenance items include projects such as playground surface refurbishing,
Park / Playground Capital Maintenance
100,200
4,781
104,981
104,981
replacing bear -proof trash cans, painting/staining of play structures, picnic shelter
additions/repairs, and fence maintenance.
Alpine Garden Support
69,010
69,010
69,010
Annual operating support of the Betty Ford Alpine Gardens; assumes 2% increase per
year
Eagle River Watershed Programs
45,000
23,260
68,260
68,260
Annual support of the Eagle River Watershed Council programs; assumes 2% increase
per year
Actively Green by 2015 Program
40,000
40,000
40,000
Council Contribution for continuation of this town -wide recycling education and
certification program run by Walking Mountains;
Public Art - Operating
104,132
104,132
104,132
Art in Public Places programming
$61K for town -wide Sole Power program funded by donations above; $1 OK for recycling
containers signage using 2015 savings, $25K for Zero Hero waste program (see
Environmental Sustainability
385,500
41,000
426,500
6,000
432,500
corresponding revenue from Eagle Country), $6K for Hazardous Waste Collection
Day(See corresponding reimbursement from bag fee collections; for public education
and recycling programs;; 2016 includes $64K for Global Sustainable Destination
certification initial year;
Total Maintenance
3,133,180
178,274
3,311,454
6,000
3,317,454
Enhancement of Town Assets
Construction of Sport Courts on Chalet Road; Previously used 2016 budget to
Chalet Road Sport Courts
1,050,000
(2,370)
1,047,630
1,047,630
supplement 2015, so deduction of $12.6K offset by savings of $10K. Total project
budget $1.05M
July 19, 2016 - Page 107 of 134
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
2016
Proposed
Original
1st
2016
2nd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Comments
Donovan Park Improvements
-
375,661
375,661
375,661
Continuation of 2015 safety improvements to playground / park (10-11 years old);
Ford Park Landscape Enhancement
200,000
200,000
200,000
Ford Park landscaping improvements (in current areas - no net increase to size)
Flood Incident Repairs
-
397,457
397,457
397,457
Re -appropriate for re -stabilization of Dowd Junction path
Library Recreation Path Reconstruction
10,000
10,000
10,000
Re -appropriate to complete reconstruction of the recreation path from the Vail Library to
Lionshead, including 12 ft. wide concrete trail, repairs to eroded culverts at Middle
Creek and stream bank erosion repair (50 ft. section)
Stream bank/tract mitigation
-
780,561
780,561
780,561
Re -appropriate to complete the Gore Creek Strategic Action Plan; Includes estimates
for streambank repairs (from water to bank) and riparian repairs (from bank to land area
and revegetation).; mapping of water infrastructure, community education and
outreach.
Water Quality / Storm Water
1,000,000
1,000,000
75,000
75,000
1,000,000
2016 accompany repairs made with stream bank/tract mitigation for storm water and
culverts
East Vail Water Quality TAPS
50,000
50,000PP
125,000
$75K moved forward from 2017 budget plan to complete design phase; East Vail
Water Quality Improvements
East Vail Interchange Improvements
50,000
50,000
125,000
$75K moved forward from 2018 budget plan to complete design phase; 2016
Landscaping design. Construction of the interchange in 2019: $1,089,760
Permanent Skate Park (VRA)
-
294,664
294,664
F 294,664
Re -appropriate to complete permanent skate park construction for LH Parking
Structure "Atrium" site.
Ford Park Portal Improvements
510,000
510,000
510,000
$260K utilization of 2015 savings from Ford Park Improvements Project to enhance
portal design; $250K re -appropriation TOV portion of improvements to six portals into
Ford Park; matching contribution from VVF; originally scheduled in 2014.
Vail Trail
-
224,452
224,452
224,452
Placeholder for new Vail Trail near Golden Peak area
Booth Creek Playground
2,068,880
353,320
2,422,200
2,422,200
Redevelopment of entire park including tennis courts, covered areas and playground
structures; Tennis court ($262K) and playground ($385K) originally budgeted in 2014
will occur when overall park is reconstructed.
Slifer Plaza/ Fountain/Storm Sewer
150,000
150,000
150,000
Repairs to Silfer Plaza fountain and storm sewers
Public Art - General program / art
85,000
426,229
511,229
511,229
To purchase sculptures, artwork, art programs and events; remainder is re -
appropriated each year to accumulate enough funds; $5K for Art Pass program offset
by revenue above
Public Art - Winterfest
-
42,837
42,837
42,837
Carry over balance from 2015 ($39K) and recognize donations made for Winterfest
event ($3,500).
Total Enhancements
4,653,880
3,412,811
8,066,691
150,000
8,216,691
VRD-Managed Facility Projects
Recreation Enhancement Account
137,347
(137,347)
-
-
Re -appropriate REA funds from 2015 $(134,654) to be used in 2016. Use 2015 and
2016 REA funds toward Golf Clubhouse; Annual rent paid by Vail Recreation District to
be re -invested in asset maintenance;
Golf Course - Other Improvements
551,822
551,822
551,822
Re -appropriate 2015 budget to Golf course clubhouse; 2016 golf maintenance building
repairs;
Dobson Ice Arena
33,602
20,487
54,089
54,089
Pavers and concrete slab replacement; repair stucco concrete columns in main entry
Ford Park / Tennis Center Improvements
5,445
52,800
58,245
58,245
Renovate Tennis Club Roof
Athletic Fields
-
21,250
21,250
21,250
Roof replacement for restrooms and athletic field
Gymnastics Center
40,800
40,800
40,800
Cooling system Replacement
Nature Center
69,754
69,754
69,754
Replace exterior windows, doors, wood siding and slope roof
Total VRD-Managed Facility Projects
838,770
(42,810)
795,960
795,960
New Assets
July 19, 2016 - Page 108 of 134
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
2016
Proposed
Original
1st
2016
2nd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Comments
Golf Clubhouse and Nordic Center (CCF)
3,900,000
4,610,363
8,510,363
8,510,363
2016: Re -appropriate to complete Golf course clubhouse ($7,859,122), use of 2015
and 2016 REA funds ($272,001), use of re -appropriation of 2015 Golf course- other
improvements ($100,783), and increase budget for additional costs to complete
clubhouse ($278,457); Total includes $1.15M reimbursement from VRD, allocation of
Recreation Enhancement Funds $765,440, Conference Center funds of $3.8M, current
RETT funds of $538,189 (Total project cost estimated at $13.8M, which includes
previously spent RETT funds of $705,571 from 2012 & 2013)
Ford Park Improvements & Fields (CCF)
-
392,190
392,190
392,190
Utilization of 2015 cost savings for a lighting control system(97K), transformer
enclosure replacement(35K), a manual traffic gate(48K), and 100K contingency;
Continuation of 2015 Ford Park projects in 2016 ($112K)
Total New Assets:
3,900,000
5,002,553
8,902,553
8,902,553
Total Expenditures
12,525,830
8,550,828
21,076,658
156,000
21,232,658
Other Financing Sources (Uses)
Transfer to Capital Project Fund
3,900,000
(3,900,000)
-
-
Transfer from Capital Projects Fund for Golf Clubhouse project no longer necessary
Transfer from Vail Reinvestment Authority
-
294,664
Transfer from Vail Reinvestment authority for permanent skate park in Lionshead
Revenue Over (Under) Expenditures
(1,929,622)
(13,218,752)
144,664
(13,074,088)
Beginning Fund Balance
3,887,675
17,797,518
17,797,518
Ending Fund Balance
$ 1,958,053
$ 4,578,766
$ 4,723,430
July 19, 2016 - Page 109 of 134
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
Beginning Fund Balance 895,969 949,810 949,810
Ending Fund Balance $ 889,121 $ 941,962 $ 941,962
10
July 19, 2016 - Page 110 of 134
2016
Proposed
Original
1st
2016
2nd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Comments
Revenue
E911 Board Revenue
$ 742,627
$ 742,627
$ 742,627
1,175,653
1,175,653
9,085
1,184,738
Overtime and travel billed to Pitkin County; see
Interagency Charges
corresponding expenditures below
Town of Vail Interagency Charge
663,214
663,214
663,214
Earnings on Investments
6,275
6,275
6,275
Total Revenue
2,587,769
-
2,587,769
9,085
2,596,854
Expenditures
Salaries & Benefits
2,081,259
2,081,259
7,666
2,088,925
Overtime billed to Pitkin County for dispatch services
Operating, Maintenance & Contracts
513,358
1,000
514,358
1,419
515,777
Travel billed to Pitkin County
Total Expenditures
2,594,617
1,000
2,595,617
9,085
2,604,702
Revenue Over (Under) Expenditures
(6,848)
(1,000)
(7,848)
-
(7,848)
Surplus Net of Transfers
(6,848)
(1,000)
(7,848)
-
(7,848)
Beginning Fund Balance 895,969 949,810 949,810
Ending Fund Balance $ 889,121 $ 941,962 $ 941,962
10
July 19, 2016 - Page 110 of 134
TOWN OF VAIL 2016 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
TIMBER RIDGE ENTERPRISE FUND
Revenue
Rental Income
Other Income
Total Revenue
Expenditures
Operating, Maintenance & Contracts
Capital Outlay
Total Expenditures
Operating Income
Non-operating Revenues (Expenses)
Interest on Investments
Loan Principal Repayment to Capital Projects
Fund
Interest Payment to Capital Projects Fund
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
Proposed
2016 2nd 2016
Budget Supplemental Amended Comments
$ 1,304,531 1,304,531
17,650 17,650
1,322,181 - 1,322,181
510,588 510,588
236,000 49,000 285,000 $49K for renovation of 18 (out of 54) master -leased
VR units
746,588 49,000 795,588
575,593 (49,000) 526,593
600
600
(356,423)
(356,423)
(133,142)
(133,142)
86,628
(49,000) 37,628
716,625
826,319
$ 803,253 $ 863,947
11
July 19, 2016 - Page 111 of 134
TOWN OF VAIL 2016 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
VAIL MARKETING FUND
Beginning Fund Balance
213,157
203,263
Ending Fund Balance 219,970 253,776
12
July 19, 2016 - Page 112 of 134
Proposed
2016
2nd
2016
Budget
Supplemental
Amended Comments
Revenue
Business Licenses
332,000
46,000
378,000 Business license collections from vacation
rental by owner
Earnings on Investments
1,500
1,500
Total Revenue
333,500
46,000
379,500
Expenditures
Commission on Special Events / Grants
17,687
17,687
Collection Fee - General Fund
309,000
2,300
311,300 5% of additional business license revenue
Total Expenditures
326,687
2,300
328,987
Revenue Over (Under) Expenditures
6,813
43,700
50,513
Beginning Fund Balance
213,157
203,263
Ending Fund Balance 219,970 253,776
12
July 19, 2016 - Page 112 of 134
RESOLUTION NO. 17
Series 2016
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN
THE TOWN OF VAIL AND EAGLE COUNTY HOUSING AND DEVELOPMENT
AUTHORITY REGARDING THE MANAGEMENT OF TOWN OF VAIL DEED RESTRICTED
PROPERTIES; AND SETTING FORTH DETAILS IN REGARD THERETO
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the laws of
the State of Colorado and the Town Charter (the "Charter");
WHEREAS, the members of the Town Council of the Town (the "Council") have been
duly elected and qualified;
WHEREAS, the Eagle County Housing and Development Authority (the "ECHDA")
was formed to address the lack of affordable housing with participation from public and
private sectors throughout Eagle County;
WHEREAS, the ECHDA created a centralized affordable housing management
organization known as The Valley Home Store (the "NHS") to provide one physical and
electronic location in Eagle County to purchase housing stock affordable to Eagle County's
workforce;
WHEREAS, the Intergovernmental Agreement (the "IGA") outlines the services
provided by the ECHDA and NHS in assisting with managing the Town's deed restricted
properties; and
WHEREAS, the Council considers it in the interest of the public health, safety and
welfare to enter into this Intergovernmental Agreement.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF VAIL, COLORADO, THAT:
1. The Council hereby approves the IGA and authorizes the Town
Manager to enter into the IGA on behalf of the Town in substantially the same form as
attached hereto as Exhibit A and in a form approved by the Town Attorney.
2. This Resolution shall be effective immediately upon adoption.
INTRODUCED, READ, APPROVED AND ADOPTED thjs_171h dahf May, 2016.
Resolution No. 17. Series 2016
SEAL i
01�69 -
July 19, 2016 - Page 113 of 134`.
EXHIBIT A
INTERGOVERNMENTAL AGREEMENT BETWEEN
EAGLE COUNTY HOUSING AND DEVELOPMENT AUTHORITY
AND THE TOWN OF VAIL
This Agreement made this day of , 2016 by and between
Eagle County Housing and Development Authority, a body corporate and politic ("ECHDA")
and the Town of Vail, a municipal corporation (the "Town").
WITNESSETH
WHEREAS the Town has a portfolio of deed restricted housing units which are managed
in accordance with its Employee Housing Guidelines dated October 19, 1999 (the "Guidelines");
and
WHEREAS, the median price of free market housing in the Town of Vail exceeds what
residents earning the area median income can afford, creating a lack of housing affordable for the
local workforce of the Town; and
WHEREAS, the Urban Land Institute recommended forming a regional housing body to
address the lack of affordable housing with participation from public and private sectors
throughout Eagle County; and
WHEREAS, ECHDA, in a multi jurisdictional effort, has opened a centralized affordable
housing management organization known as The Valley Home Store ("TVHS") to provide one
physical and electronic location in Eagle County to purchase housing stock affordable to Eagle
County's workforce; and
WHEREAS, The Valley Home Store was formed by the Eagle County Housing and
Development Authority in 2008 and ECHDA is the majority member of TVHS with 99.9%
ownership (Eagle County Housing and Development Authority and The Valley Home Store may
collectively be referred to as ECHDA/TVHS); and
WHEREAS, the Town desires to contract with ECHDA for the performance of the
hereinafter described affordable housing services on the terms and conditions hereinafter set
forth; and
WHEREAS, ECHDA is agreeable to rendering such affordable housing services on the
terms and conditions hereinafter set forth; and
WHEREAS, this Intergovernmental Agreement is authorized pursuant to Section 29-1-
201 and 30-11-101, Colorado Revised Statutes, as amended, and Article XIV, Section 18, of the
Colorado Constitution.
July 19, 2016 - Page 114 of 134:
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants, conditions and promises
contained herein, the parties hereto agree hereby as follows:
1. Services or Work. ECHDA agrees to diligently provide all services, labor, personnel
and materials necessary to perform and complete the services or work described in Exhibit A
("Services" or "Work") which is attached hereto and incorporated herein by reference. The
Services shall be performed in accordance with the provisions and conditions of this Agreement.
In the event of any conflict or inconsistency between the terms and conditions set forth in
Exhibit A and the terms and conditions set forth in this Agreement, the terms and conditions set
forth in this Agreement shall prevail.
2. Term of the Agreement. This Agreement shall commence upon the date first written
above, and subject to the provisions of paragraph 11 hereof, shall continue in full force and effect
through the 31 st day of December, 2016.
Either party shall have the right to terminate this agreement with or without cause at any
time by giving the other party thirty (30) days' prior written notice of termination. Upon
termination, ECHDA shall be entitled to compensation for services performed prior to such
termination, and both parties shall thereafter be relieved of any and all duties and obligations
under this Agreement.
3. Extension or Modification. This Agreement may be extended for up to three additional
one year terms upon written agreement of the parties. Any amendments or modifications shall be
in writing signed by both parties.
4. Compensation. Town shall compensate ECHDA for the performance of the Services in a
sum computed and payable as set forth in Exhibit A.
a. Payment will be made for Services satisfactorily performed within thirty (30) days of
receipt of a proper and accurate invoice from ECHDA. All invoices shall include detail
regarding the hours spent, tasks performed, who performed each task and such other
detail as Town may request.
b. Notwithstanding anything to the contrary contained in this Agreement, Town shall have
no obligations under this Agreement after, nor shall any payments be made to ECHDA in
respect of any period after December 31 of any year, without an appropriation therefor by
Town in accordance with a properly adopted budget.
5. Official Status. For the purpose of performing the Services and functions set forth in this
agreement, Eagle County Housing and Development Authority and The Valley Home Store shall
July 19, 2016 - Page 115 of 134;
enforce, as the Town's agent, the Guidelines and any Town ordinances relating to affordable
housing now in effect and as amended.
6. Personnel. ECHDA and TVHS and their respective staff shall have full cooperation from
the Town of Vail and its employees, so as to facilitate the performance of this Agreement.
a. All persons employed in the performance of such Services for the Town of Vail, pursuant
to this Agreement, shall be employees of Eagle County Government. Staff working at
TVHS are licensed real estate agents in the state of Colorado. The Valley Home Store is
a licensed real estate brokerage company.
b. The rendition of the Services provided for herein, the standards of performance, the
discipline of staff, and other matters incident to the performance of such Services and the
control of personnel so employed, shall remain with ECHDA.
7. Liability and Insurance. ECHDA, its officers and employees, shall not be deemed to
assume any liability for intentional or negligent acts, errors, or omissions of the Town or of any
officer or employee thereof. Likewise, the Town, its officers and employees, shall not be deemed
to assume any liability for intentional or negligent acts, errors or omissions of ECHDA or by any
officer or employee thereof.
a. ECHDA agrees to indemnify, defend and hold harmless, to the extent allowed by law, the
Town, its respective agents, officers, servants and employees of and from any and all
loss, costs, damage, injury, liability, claims, liens, demands, action and causes of action
whatsoever, arising out of or related to ECHDA's intentional or negligent acts, errors or
omissions or that of its agents, officers, servants, and employees, whether contractual or
otherwise. Likewise, the Town agrees to indemnify, defend and hold harmless, to the
extent allowed by law, ECHDA, its respective agents, officers, servants and employees of
and from any and all loss, costs, damage, injury, liability, claims, liens, demands, action
and causes of action whatsoever arising out of or related to the Town's intentional or
negligent acts errors or omissions or that of its agents officers, servants and employees,
whether contractual or otherwise.
b. ECHDA and the Town shall respectively provide its own public liability, property
damage, and errors and omissions insurance coverage as each party may deem adequate
and necessary for any potential liability arising from this Agreement. Further, ECHDA
and the Town, respectively, shall name, subject to the approval of each respective party's
insurance carriers, the other respective party as a co-insured under such insurance
policies to the extent of any potential liability arising under this Agreement and, upon
reasonable written request, shall furnish evidence of the same to the other respective
party.
General Provisions.
a. All notices, requests, consents, approvals, written instructions, reports or other
communication by the Town of Vail and ECHDA, under this Agreement, shall be in
July 19, 2016 - Page 116 of 134
writing and shall be deemed to have been given or served, if delivered or if mailed by
certified mail, postage prepaid or hand delivered to the parties as follows:
ECHDA:
Attention: Jill Klosterman
500 Broadway
Post Office Box 850
Eagle, CO 81631
Telephone: 970-328-8773
Facsimile: 970-328-8787
E-mail: jill.klosterman@eaglecounty.us
With a copy to:
Eagle County Attorney
500 Broadway
Post Office Box 850
Eagle, Co 81631
Telephone: 970-328-8685
Facsimile: 970-328-8699
E-mail: atty@eaglecounty.us
TOWN:
Town of Vail: Matt Mire
Town Attorney
75 S. Frontage Road
Vail, CO 81657
Telephone: 970-479-2107
Facsimile:
E-mail: mmire@vailgov.com
With a copy to:
Community Development Department
Attention: George Ruther, Director
75 South Frontage Road West
Vail, Colorado 81657
Telephone: 970-376-2675
E-mail:rub therAvailgov.com
b. Either party may change the address to which notices, requests, consents, approvals,
written instructions, reports or other communications are to be given by a notice of
change of address given in the manner set forth in this paragraph. This Agreement does
not and shall not be deemed to confer upon or grant to any third party any right to claim
July 19, 2016 - Page 117 of 134
damages or to bring any lawsuit, action or other proceedings against either the Town or
ECHDA because of any breach hereof or because of any terms, covenants, agreements or
conditions contained herein.
c. No modification or waiver of this Agreement or of any covenant, condition, or provision
herein contained shall be valid unless in writing and duly executed by the party to be
charged therewith.
d. This written Agreement embodies the whole agreement between the parties hereto and
there are no inducements, promises, terms, conditions, or obligations made or entered
into either by ECHDA or the Town other than those contained herein.
e. This Agreement shall be binding upon the respective parties hereto, their successors or
assigns and may not be assigned by anyone without the prior written consent of the other
respective party hereto.
f. All agreements and covenants herein are severable, and in the event that any of them
shall be held invalid by a court of competent jurisdiction, this Agreement shall be
interpreted as if such invalid Agreement or covenant were not contained herein.
g. The Town has represented to ECHDA and, likewise, ECHDA has represented to the
Town, that it possesses the legal ability to enter into this Agreement. In the event that a
court of competent jurisdiction determines that either of the parties hereto did not
possess the legal ability to enter into this Agreement, this Agreement shall be considered
null and void as of the date of such Court determination.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
year first set forth above.
Attest:
LIN
Teak J. Simonton, Clerk
EAGLE COUNTY HOUSING AND
DEVELOPMENT AUTHORITY
Ron
Jeanne McQueeney, Chair
July 19, 2016 - Page 118 of 134';
Attest:
IIn
Patty McKenny, Town Clerk
TOWN OF VAIL
Dave Chapin, Mayor
July 19, 2016 - Page 119 of 134
EXHIBIT A
SCOPE OF SERVICES AND FEES
The Valley Home Store, LLC (TVHS) was formed by the Eagle County Housing and
Development Authority (ECHDA) in 2008 to be a multijurisdictional housing management
organization that provides centralized services without requiring participating entities to cede
control over local housing policy. ECHDA is the majority member of TVHS with 99.9%
ownership. Economic Council of Eagle County is the only other member of the LLC. One goal
of TVHS was to provide a single point of contact to affordable housing programs and consumers
and thereby eliminating confusion, duplication of services, and cost inefficiencies. TVHS
desires to eliminate redundancies and create common nomenclature for affordable housing
programs throughout Eagle County.
TVHS currently manages and administers eight deed restriction programs through agreements
with three different organizations. The administrative component includes qualifying buyers,
annual residency affidavits, approving capital improvements, facilitating sales, and acting as a
resource for Realtors, appraisers and lenders. TVHS also provides free education to the general
public, foreclosure prevention or mitigation counseling, offers down payment assistance
programs, and serves as a rental resource for the community. TVHS staff strives to provide
excellent customer service in all of their work, evidenced by positive customer service surveys.
TVHS staff are licensed Realtors and experienced in the resale of deed restricted housing units.
All services offered by TVHS will be available for buyers or owners of Town of Vail housing
units.
The following services will be provided to the Town of Vail (Town) by ECHDA/TVHS:
1. Resales of the Town's deed restricted housing stock.
a. Includes all aspects of sales, from listing through closing of the unit ensuring
compliance with all aspects of the deed restrictions.
b. ECHDA/TVHS staff will hold 2 open houses for each listing and provide
individual unit showings as appropriate.
c. ECHDA/TVHS will cause units offered for sale to be advertised in accordance
with the Guidelines.
d. ECHDA/TVHS will assist sellers, buyers, lenders, and appraisers through the
process.
e. ECHDA/TVHS will comply with policies and procedures outlined in the
Guidelines, as may be updated from time to time.
f. ECHDA/TVHS will receive sales fees of 2% of the deed restricted sales that it
completes as compensation for this service.
2. Employee Housing Unit Compliance.
a. Send up to 3 requests for affidavits and compile responses.
b. Provide list of outstanding affidavits to Town by a mutually agreed upon date.
c. Town will maintain responsibility for enforcement.
d. Mailing costs, if any, will be reimbursed by Town.
e. As this process has effectively been completed by the Town for 2016, these
July 19, 2016 - Page 120 of 134';
services will not be offered by ECHDA /TVHS in 2016, except that a mailing for
the 2017 compliance period will be sent at the end of 2016.
f. As the town has completed this service for 2016. ECHDA/TVHS will receive no
compensation, nor will it provide these services to the Town in 2016.
3. Lottery Process
a. Work with Town to advertise lottery opening and closing dates.
b. Collect and score lottery applications.
c. ECHDA/TVHS understands that this process may change and will work with
Town to complete future lotteries or equivalent in accordance with policy set by
the Town.
d. Out of pocket costs (advertising) will be paid by Town.
e. Compensation for this service will be $7,800 and will be paid by the Town to
ECHDA/TVHS. This fee is based on 120 hours of work at $65/hour.
4. ECHDA/TVHS will serve as a resource to Town and consumers regarding the Town's
affordable housing program.
a. Communicate Town's information on TVHS website.
b. Provide at least one in person first time homebuyer education course.
c. Provide individual credit counseling or budgeting sessions to buyers or owners of
Town units or down payment assistance programs.
d. Attend work sessions with Vail Local Housing Authority or Town Council as
requested and recommend best practices.
e. Compensation for this service will be $3,900 and will be paid by the Town to
ECHDA/TVHS. This fee is based on 60 hours of work at $65/hour.
July 19, 2016 - Page 121 of 134,:
Memorandum
To: Vail Town Council
From: George Ruther, Director of Community Development
Date: July 19, 2016
Subject: Supplemental Appropriations Request - Western Land Group, Inc.
Background
The Town has made it a priority to facilitate development of a wide range of affordable housing
options to meet the current and future needs of its local businesses and citizens. However,
there is very little private land available for such development.
In response to this lack of private land to meet local affordable housing demands the Town has
identified 11 Federal land parcels managed by the USDA Forest Service that are located within
and adjacent to the Town boundary. The Town seeks to determine the feasibility of acquiring
one or more of these parcels to facilitate development of affordable housing or land banking.
Western Land Group, Inc. (WLG) is a public lands consulting firm focused primarily on
acquisition of Federal lands by non -Federal clients. WLG drafted and successfully lobbied for
enactment of the Federal Land Exchange Facilitation Act as well as dozens of other public land
laws. Most of the firm's work is administrative in nature and is spread across a range of
Federal land tenure authorities. No other firm in America matches the experience and success
of WLG. Because of its unique niche in the public lands arena most of the firm's public sector
clients have determined that contracts with WLG meet sole source procurement requirements.
Parcels Identified
In consultation with Western Land Group, Inc. a total of 11 land parcels were identified for future
affordable housing or land banking opportunities. A map depicting the location of the parcels
and a list outlining the general parcel description and general size has been attached for
reference. The parcels were selected for further feasibility analysis given their proximity to the
Town of Vail municipal boundary and ready access to municipal infrastructure and services.
Upon completion of the initial phase of feasibility work a report will be presented to the Vail
Town Council prior to moving forward with the second phase of the analysis.
III. Action Reauested
The Town staff asks that the Vail Town Council approves this supplemental appropriations
request in the amount of $10,000.
July 19, 2016 - Page 122 of 134
USFS Land Swap Considerations
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July 19, 2016 - Page 123 of 134
N
General legal description:
$W1/4 of the NW114 of Section 18, T5s R79w
S[114 of the NEI/4 of Section 13, T55 R80w
NEI/4 of the NWI/4 of Section 12, T55 R80w
SW 1/4 of the SW 114 of Section 1, T5s R80w
504 of the 91/4 of Section 2, T5s R80w
NW114 of the 5E114 of Section 6, T5s R80w
NW114 of the SE 114 of Section 11, T5s R81w
W114 of the NW1J4 of Section 13, T5s R81w
B/4 of the NE1/4 of Section 14, T5s R8Iw
SWI/4 of the NEI/4 of Section 14, T5s R81w
5E114 of the 5W114 of 5ection 14, T5s R81w
General Description;
Easternmost Vail
Easternmost Vail
East Vail, North of 1,14
East Vail, North of 1.70
East Vail, North of 1.74
Potato Patch
Garmisch
Sequoia
Vermont (private property)
Vermont
Intermountain
Tax Parcel:
2203-171-04-041
2243.171.00-001
1945-012.00.412
1945.412-44.012
1945-412.04.012
1945-012.44-012
2243.171.00.001
2103.141.03.018
General Area:
rJ- 8 acres
+1-5,5 acres
+i• 4 acres
+J 4 acres
+f 7 acres
+1.5.5 acres
+1 0.6 acres
+1.8 acres
7.5 acres
+ f • 11 acres
+� 8 acres
Pros:
Proximity to Town -Owned Property
Direct access from Columbine Drive
Direct access from Fall line Drive
Direct access from Frontage Road; within Town Boundary; part of COLP Action Plan
Direct access from Potato Patch Drive
Directly adjacent to existing development
Direct access from Vermont Road; Privately awned, sudivided lot
July 19, 2016 - Page 124 of 134
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THE RACES
THUR: Mens Downhill Training
FRI: Men's Downhill
SAT: Men's Super -G
SUN: Men's Giant Slalom
• 20,000 Spectators
• Over 150 million domestic
and international
television viewers
• All races are broadcasted
on NBC or NBC Sports
July 19, 2016- Page 126 of 134�tWHEREITBEGINS
k
*III F4,LVAD �
2016 AMERICAS WINTER OPENING - DEC 1 - 4, 2016
• Concept: Winter begins in Vail & Beaver Creek
• Goal: Do for the winter season what the GoPro Mountain Games does for the summer — it kicks off the season
• Vail & Beaver Creek participating together increases the overall value of the iconic, annual event for guest, athletes,
partners, sponsors, & stakeholders.
• Beaver Creek events taking place during AWO include: BOP Races, BOP Way sponsor village, VPAC Programming,
Ski Industry Party, Fireworks, F&B offerings
• Vail Events taking place during AWO include: SnowDaze concerts (or new name), Public Awards, Public Bib Draw,
Vail sponsor activations, F&B experiences or a Winter Pub Crawl, possible participatory events and/or demos
Ju y 19, 016 - Page 12 of 134 #WHEREITBEGINS
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VAI L ACTIVITIES/EVENTS
• SnowDaze Concerts in Vail
*SnowDaze music event rolls into the world
cup dates, but stays exclusive to Vail
• Sponsor activations in Vail
• Food and Beverage
experiences and public Apres
events
• Awards and/or Public Bib
Draws
• Athlete Signings and events
• Possible participatory events
PARTICIPATORY EVENTS
i
Similar to the Mountain Games
VVF will look to create multiple
participatory events and demos
in 2017 and possibly in 2016 to
further enhance the AWO event
across both Vail and BC.
Event ideas include:
• Mixed/Ice Climbing
• Ski Mountaineering
• Snowshoe Races
• Avi Dog demos and/or a Dog Winter
Fashion show or parade
,-% .0
WW
Grant usage
If granted, what will the TOV
money be used for:
• Messaging and
communication efforts
• Website development and
advertising
• Infrastructure
• Staffing and labor
• Sponsorship fulfilment
July 19, 2016- Page 131 of 134�tWHEREITBEGINS
ORDINANCE NO. 15
SERIES OF 2016
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, DISPATCH
SERVICES FUND, VAIL MARKETING FUND, AND TIMBER RIDGE ENTERPRISE FUND OF
THE 2016 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE
SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN
REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2016 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
15, Series of 2015, adopting the 2016 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2016 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund
$ 59,277
Capital Projects Fund
2,772,225
Real Estate Transfer Tax Fund
156,000
Dispatch Services Fund
9,085
Vail Marketing Fund
2,300
Timber Ridge Enterprise Fund
49,000
Total
$ 3,047,887
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
Ordinance No. 15, Series of 2016
July 19, 2016 - Page 132 of 134
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 5th day of July, 2016, and a public hearing shall be held on this Ordinance on
the 19th day of July, 2016, at the regular meeting of the Town Council of the Town of Vail,
Colorado, in the Municipal Building of the town.
Dave Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 19th
day of July 2016.
Dave Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ordinance No. 15, Series of 2016
July 19, 2016 - Page 133 of 134
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Adjournment at 7:20 p.m.
TOWN OF VAIP
July 19, 2016 - Page 134 of 134