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2016-08-16 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TOWN COUNCIL REGULAR MEETING Agenda TOWN Of VAJt' Town Council Chambers 75 South Frontage Road W., Vail, CO 81657 2:00 PM, August 16, 2016 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. DRB / PEC Update 1.1. DRB/PEC Update 5 min. Presenter(s): Chris Neubecker, Planning Manager 2. Presentations / Discussion 2.1. NWCCOG and Water Quality/ Quantity Committee Updates 30 min. Presenter(s): Liz Mullen, Torie Jarvis, NWCCOG Background: A review of the 2015 annual report and programming updates. 2.2. Review Bike Share Programs 20 min. Presenter(s): Mark Hoblitzell, Environmental Sustainability Coordinator Action Requested of Council: In order to determine next steps, staff seeks the answer to the following: Does the Vail Town Council support continued research and investment of staff time and funds toward a bike share program in the Town of Vail? Background: The Vail Town Council directed staff to explore community bike share as an option for Vail during matters of council discussion on July 19th, 2016. The purpose of this presentation is to provide an introduction to bike share programs and organizational structures. Bike share programs have been steadily growing in popularity with most major cities in the United States having some form of bike share. In the State of Colorado, the communities of Aspen, Basalt, Boulder, Denver, and Fort Collins all have established and thriving bike share programs. Staff Recommendation: Staff recommends the Vail Town Council direct staff to release a Request for Proposals for a qualified firm to perform a bike share feasibility study in 2017. 2.3. Employee Housing Fee -in -Lieu Discussion - Proposed Ordinance No. 23, 30 min. Series of 2016 Presenter(s): Alan Nazzaro, Housing Manager Action Requested of Council: Discussion and Town Council guidance for moving forward with the policy change to the current fee in lieu sections of the Town Code. Background: August 16, 2016 - Page 1 of 13" In February of 2016, the Town Council requested background information and began discussions on how the Town of Vail calculates its annual fee in lieu for mitigation of employee housing impacts (Vail Town Code Sections 12-23, 12-24) and the Employee Housing Unit (EHU) Exchange Program (Section 12-13-5). The VLHA has been tasked with making recommendations to the Council on options for changes to the fee in lieu policy, at their July 26, 2016 voted to forward their proposed changes to the PEC for their recommendation to the Town Council. Staff Recommendation: Town Council consider the policy changes recommended by the VLHA and endorsed by the PEC and direct staff on how to proceed with the proposed ordinance. 3. Information Update 3.1. CSE Draft August 3, 2016 Meeting Minutes 3.2. VEAC August 9, 2016 Meeting Minutes 3.3. AIPP Minutes from July 11, 2016 meeting 3.4. June 2016 Vail Business Review 3.5. Al PP Acceptance of Bronze Sculpture Donation 3.6. Second Quarter 2016 Investment Report 4. Matters from Mayor, Council and Committee Reports 5. Executive Session 5 min. 5.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(e) - to discuss 10 min. the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators Regarding: potential purchase/sale of real property. Presenter(s): Matt Mire, Town Attorney 6. Recess 6.1. Recess at 4:00 p.m. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by Public Access Television Channel 5 and available for public viewing as the meeting is happening. The meeting videos are also posted to Channel 5 website the week following meeting day, www.publicaccess5.org. August 16, 2016 - Page 2 of 13" Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification. Please call 970-479-2356, Telecommunication device for the deaf (TDD) for information. August 16, 2016 - Page 3 of 13" VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description August 3, 2016 DRB Meeting Results August 8, 2016 PEC Meeting Results TOWN OF VAIP August 16, 2016 - Page 4 of 131� kT� 1) TOWN OF vn MEMBERS PRESENT Bill Pierce Rollie Kjesbo Doug Cahill Peter Cope Andy Forstl DESIGN REVIEW BOARD AGENDA PUBLIC MEETING August 3, 2016 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 PROJECT ORIENTATION MEMBERS ABSENT SITE VISITS 1. Environmental Restoration Fences MAIN AGENDA Story Residence DRB16-0242 Final review of new construction (duplex) 3230 Katsos Ranch Road/Lot 3, Block 1, Vail Village Filing 12 Applicant: Mark Story, represented by Martin Manley Architects ACTION: Approve with Conditions MOTION: Forstl SECOND: Cope VOTE: 4-1-0 CONDITION(S): 2:OOpm 3:OOpm Brian 1. Prior to issuance of a building permit, the applicant shall revise the site plan to show that driveway alignment from the front property line to the right of way drain pan shall be parallel with the east side property line. 2. Stevinson Residence DRB16-0239 Final review of an exterior alteration (paint) 4253 Spruce Way Unit B/Lot 15, Block 9, Bighorn 3rd Addition Applicant: Bryan Stevinson ACTION: Table to August 17, 2016 MOTION: Kjesbo SECOND: Cahill VOTE: 5-0-0 CONDITION(S): 3. Donovan Residence DRB16-0240 Final review of an exterior alteration (paint) 4253 Spruce Way Unit A/Lot 15, Block 9, Bighorn 3rd Addition Applicant: Lawrence Donovan ACTION: Table to August 17, 2016 MOTION: Kjesbo SECOND: Cahill VOTE: 5-0-0 CONDITION(S): 4. Discussion: Environmental Restoration Projects & Fences Page 1 Matt Matt August 16, 2016 - Page 5 of 13" STAFF APPROVALS P & R Enterprises DRB16-0241 Jonathan Final review of sign (Display Box) 228 Bridge Street/Lot A, Block 5, Vail Village Filing 1 Applicant: P & R Enterprises, represented by Chris Green Baltz Residence DRB16-0247 Brian Final review of an exterior alteration (stucco/stone) 3786 Lupine Drive/Lot 6, Bighorn 2nd Addition Applicant: Baltz Family Partners LTD, represented by Alex Cudney Sperry Residence DRB16-0250 Matt Final review of an exterior alteration (skylights) 2863 Timber Creek Drive Unit 2A/Lot 8, Block 4, Vail Intermountain Development Subdivision Applicant: Kimberly Sperry, represented by Beth Levine West Vail Associates LTD (sign) DRB16-0255 Matt Final review of a new sign (Business ID) 2111 North Frontage Road West Unit 101/Vail das Schone Condo Unit C-2 Applicant: West Vail Associates LTD (Centennial Bank and Trust), represented by Broomfield Sign Company Vail Religious Foundation Inc. DRB16-0256 Brian Final review of an exterior alteration (re -paint) 19 Vail Road/Tract J, Vail Village Filing 1 Applicant: Vail Religious Foundation Inc., represented by Bill Fisher O'Brien Residence B16-0260 J. R. Final review of an exterior alteration (windows) 4061 Bighorn Road Unit E/Pitkin Creek Park Phase III Applicant: Joseph O'Brien, represented by Jules Landis Wyker Residence B16-0261 J. R. Final review of an exterior alteration (windows) 2626 Davos Trail/Lot 1, Block C, Vail Ridge Subdivision Applicant: Jim Wyker, represented by Jim Prendergast Vail Custom Ski Homes LLC DRB16-0260 Chris Final review of an exterior alteration (landscaping) 756 Forest Road/Lot 12, Block 1, Vail Village Filing 6 Applicant: Vail Custom Ski Homes LLC, represented by Mike Guzik Reusswig Residence DRB16-0262 Chris Final review of an exterior alteration (landscaping) 2985 Booth Creek Drive/Lot 4, Block 2, Vail Village Filing 11 Applicant: Pete & Emy Reusswig, represented Neils Lunceford, Inc. Shoup-Clayborn Residence DRB16-0264 Final review of an exterior alteration (paint) 1100 Hornsilver Drive/Lot 7, Block 1, Vail Village Filing 8 Applicant: Tomas Shoup & Katherine Clayborne Burger Residence DRB16-0267 Final review of changes to approved plans (patio, retaining wall) Page 2 Brian Jonathan August 16, 2016 - Page 6 of 13" 716A Forest Road/Lot 10, Block 1, Vail Village Filing 6 Applicant: Alexander & Amy Burger, represented by Pierce Architects 716 Vail CO, LLC Residence DRB16-0268 Final review of changes to approved plans (patio, retaining wall) 716A Forest Road/Lot 10, Block 1, Vail Village Filing 6 Applicant: 716 Vail CO, LLC, represented by Pierce Architects Goodwin Residence DRB16-0271 Final review of an exterior alteration (windows) 1518 Buffehr Creek Road Unit B-30/Parcel A, Lions Ridge Filing 2 Applicant: Darrell Goodwin, represented by Stephen Jentzen Town of Vail DRB16-0272 Final review of a changes to approved plans (tennis court) 2900 Manns Ranch Road/Lot 11, Block 1, Vail Village Filing 13 Applicant: Town of Vail, represented by Todd Oppenheimer Meadow Creek Condominium Association B16-0272 Final review of an exterior alteration (re -roof) 2520 Kinnikinnick Road/Meadow Creek Condominiums of Intermountain Applicant: Meadow Creek Condominium Association, represented by Paul Huntoon Colmar LLC DRB16-0273 Final review of an exterior alteration (landscaping) 725 Forest Road Unit B/Lot 6, Block 2, Vail Village Filing 6 Applicant: Colmar LLC, represented by Rick Herwehe Ross Residence DRB16-0274 Final review of an exterior alteration (landscaping) 1297 Vail Valley Drive/Lot 1, Block 3, Vail Valley Filing 1 Applicant: Gussie Ross Rosenbach Residence DRB16-0275 Final review of an exterior alteration (landscaping) 107 Rockledge Road/Lot 7, Block 7, Vail Village Filing 1/Raether Minor Subdivision Applicant: Gary Rosenbach, represented by K.H. Webb Architects Rosenbach Residence DRB16-0276 Final review of an exterior alteration (landscaping) 103 Rockledge Road/Lot 4, Block 7, Vail Village Filing 1/Raether Minor Subdivision Replat Applicant: Gary Rosenbach, represented by K.H. Webb Architects Columbine North Condos DRB16-0277 Final review of an exterior alteration (landscaping) 2821 Kinnikinnick/Lot 4, Block 4, Vail Intermountain Subdivision Applicant: Columbine North Condos HOA, represented by Ceres Landcare Jonathan Matt Chris JR Brian Brian Jonathan Jonathan Brian Rago Residence DRB16-0278 Matt Final review of an exterior alteration (windows, door) 1116 Sandstone Drive Unit 702 (Lions Mane Condominiums/Lot A5, Block A, Lions Ridge Filing 1 Applicant: Michael & Mary Rago, represented by RPM Builders Gore Creek Plaza LLC DRB 16-0279 Final review of a sign application (Lululemon) Page 3 Chris August 16, 2016 - Page 7 of 13" 193 East Gore Creek Drive/Tract A, Block 5B, Vail Village Filing 1 Applicant: Gore Creek Plaza LLC, represented by Cameron Wood Koenig Residence DRB16-0280 Chris Final review of an exterior alteration (stairs) 795 Potato Patch Unit A/Lot 26A, Block 1, Vail Potato Patch Filing 1 Applicant: Gary Koenig Sherrill Residence DRB16-0282 Jonathan Final review of changes to approved plans (landscaping) 1854 Glacier Court Unit B/Lot 25, Block 2, Lions Ridge Filing 3 Applicant: Mary Sherrill VerPloeg Residence DRB16-0283 Brian Final review of an exterior alteration (deck) 4415 Bighorn Road Unit 5 (Victorians at Vail)/Lot 2, Block 3, Bighorn Subdivision 3rd Filing Applicant: Celine & Brenton VerPloeg, represented by Marco Valenti Marx Residence DRB16-0284 Jonathan Final review of an exterior alteration (landscaping) 2863 Timber Creek Drive/Lot 8, Block 4, Vail Intermountain Development Subdivision Applicant: Laura Marx, represented by Chris Ponder Vail Custom Ski Homes LLC DRB16-0285 Jonathan Final review of changes to approved plans (windows) 756 Forest Road/Lot 12, Block 1, Vail Village Filing 6 Applicant: Vail Custom Ski Homes LLC, represented by Scott Turnipseed Reimers Residence DRB16-0287 Jonathan Final review of a changes to approved plans (deck) 3090 Booth Creek Drive/Lot 8, Block 3, Vail Village Filing 11 Applicant: Arthur Reimers, represented by Berglund Architects Woodings Residence DRB16-0302 Jonathan Final review of an exterior alteration (landscaping) 1694 Matterhorn Circle/Lot 12, Matterhorn Village Applicant: Lew Woodings Earle Residence B16-0274 JR Final review of an exterior alteration (re -roof) 2407 Garmisch Drive/Lot 15, Block H, Vail Das Schone Filing 2 Applicant: Deborah Earle, represented by Mountain Roofing and Repair Green and Turri Residences B16-0275 JR Final review of an exterior alteration (re -roof) 1824 Glacier Court/Lot 20, Block 2, Lions Ridge Filing 3 Applicant: Jason Green and Raymond Turri, represented by Kitchell Development Krezowski Residence B16-0276 JR Final review of an exterior alteration (re -roof) 5014 Main Gore Drive Unit 1 D/Lot 4, Gore Creek Meadows Filing 1 Applicant: Jim Krezowski, represented by The Home Depot at Home Services Homestake Condominium Association B16-0277 JR Final review of an exterior alteration (re -roof) Page 4 August 16, 2016 - Page 8 of 13" 1136 Sandstone Drive/Lot A6, Block A, Lions Ridge Filing 1 Applicant: Homestake Condominium Association, represented by Snowcap Roofing Inc. Polidori Residence B16-0282 Final review of an exterior alteration (windows) 4284 Columbine Unit C/Parcel B, Bighorn Subdivision Applicant: Ruthanne Polidori NZ The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Page 5 August 16, 2016 - Page 9 of 13" TOWN Of VA10 PLANNING AND ENVIRONMENTAL COMMISSION August 8, 2016, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 Call to Order Members Present: Chairman Rediker, Brian Gillette, Henry Pratt, Ludwig Kurz and Brian Stockmar Absent: John Ryan Lockman, Kirk Hansen 2. A request for the review of a variance from Section 11-6-3: Business Signs and Section 11-6-4: Building Identification Signs, Vail Town Code, pursuant to Section 11- 10-1: Variances, Vail Town Code, to allowfor a Business Sign in excess of six (6) square feet and a wall mounted sign to be placed higher than twenty five feet (25) above existing grade, located at 1775 Sunburst Drive (Vail Golf & Nordic Clubhouse) / Lot 3, Sunburst Filing 3, and setting forth details in regard thereto. (PEC16-0028) - 15 min. Applicant: Town of Vail, represented by Greg Hall Planner: Jonathan Spence Action: Approve the Sign Height Variance w/ conditions (sign in excess of 6 sq. ft. not approved.) Motion: Pratt Second: Kurz Vote: 4-1-0 (Gillette opposed) Spence — Summarized the Town's three (3) sign districts and referenced graphics depicting the locations and dimensions of the proposed signage. The golf course is located within Sign District 1, which is intended for pedestrian -oriented businesses. The golf course, being automobile -oriented, is therefore requesting two (2) signage variations from the underlying sign district; one (1) variance to exceed the maximum allowed size and one (1) variance to exceed the maximum allowed height. Kurz — Asked for clarification of the height of the sign. Stockmar — What is across the street from the property and have there been any neighbor comments? Spence — The golf course townhomes are across the street and the owners were notified of the request, but there have been no comments. Gillette — What size were the previous signs? Spence — Does not know. Rediker — Why does only one of the signs require a size variance? August 16, 2016 - Page 10 of Spence — Sign size is calculated based on frontages. The building is allowed a sign up to fifty (50) square feet and the tenant is allowed up to six (6) square feet. Public Comment — There was none. Kurz — Has the rest of the signage been approved by the DRB? Spence — No, it will be reviewed separately by the DRB in the near future and it is anticipated that the signage will be staff approved. Kurz — Believes the signage is appropriate and is in favor of the requested variances. Pratt — Supports the request for the sign height variance, but is unsure about the sign size variance for the tenant. Spence — Mentioned that if the property were located in Sign District 2, the proposed tenant sign would be permitted by right. Gillette — Does not support either requested variance because he believes everyone will know that the property is a golf course. Spence — Different properties within the same sign district have different circumstances. Stockmar — Supports the sign height variance, but is concerned about the size of the tenant sign. Would like the two (2) requests to be separated. Rediker — Agrees with other Commissioners in that he supports the sign height variance request, but not the sign size variance request. Believes there are other solutions available, and that the sign size variance request does not fulfill the three (3) criteria for a sign variance. 3. A request for a major amendment to SDD No. 24, Warner Development, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code to remove Section 5, Item 3, requiring the pool area on Lot 4 to be permanently restricted to a pool, from the conditions of approval within Ordinance No. 11, Series of 1990, located at 1825 Sunburst Drive/Lot 4, Vail Valley Filing 3, and setting forth details in regard thereto (PEC16-0027). - 30 min. Applicant: Deborah Webster, represented by Current Architects Planner: Matt Panfil Action: Approve Motion: Stockmar Second: Gillette Vote: 5-0-0 Panfil — Summarized the request contained in the application. Rediker — Is the site compliant with site coverage requirements? Panfil — Yes. Pratt — Under the SDD, what variations from the underlying zoning are there to be August 16, 2016 - Page 11 of gained? Panfil — GRFA and site coverage were different at time of SDD approval. Pratt — Today's underlying zoning requires 20% site coverage? Panfil — Confirmed by today's zoning. Rediker — Why are there three lots included in the SDD rather than one? Panfil — The decision was made at time of SDD, but he does not have all of the details. Rediker — Explain again the EH Us on the site and how they are related to the swimming pool? Panfil — Clarified the EHU conditions on the site as being a public benefit in exchange for additional GRFA and site coverage. Michael Current, Current Architects, representing the applicant provided an overview of the request. Stockmar — Are there any current plans to make further changes to the property? Michael Current — No changes at this time are anticipated. Pratt — Has the applicant contemplated abolishing the SDD? Michael Current — Contemplated the idea, but this specific request is narrow. Rediker — Opened public hearing. No public comment. Rediker - Opened Commissioner comment. Stockmar — Concerned about site coverage but the request does not appear that it will affect anything else as it is an existing developed property. The request speaks to unintended consequences of changes in land use policy. Pratt — Question for George Ruther about how many lots were originally plotted? Ruther — Confirmed three lots. Pratt — GRFA and site coverage are a concern of granting special privilege. Favors abolishing the SDD altogether to eliminate issues and then default to underlying zoning. Kurz — Concurs with Commissioner Pratt. Applicant requests to speak to issues raised by Commission. Site coverage is integral to the structure at this time. Structure has been in place since 1990 and the pool area is nearly entirely subterranean. Stockmar — Asked applicant to clarify how the space will be utilized? May change bulk August 16, 2016 - Page 12 of and mass and footprint. Gillette — Asked for clarification as to the approval process by council. Ruther — The SDD was originally approved with deviations from GRFA and site coverage, but changes over time have made it now compliant with GRFA. Gillette — Concerned with original council approval that the pool was to remain in perpetuity. Pratt — Site coverage overage is not entirely due to the pool. Normally an applicant would have to bring more detailed development plans to remove a specific element of the original plan. Ruther — Any future changes that did not comply with zoning would need to return to the PEC. Gillette — By the SDD standards, how much GRFA remains? How much GRFA remains by underlying zoning? Panfil — Provided data. Rediker— Is the EHU currently occupied? Deborah Webster, owner of 1825 Sunburst Drive — No, the EHU is not currently occupied. It was until two months ago, but the property was under contract so the lease was not renewed. Stockmar — Does a PEC approval today affect the requirements of the EHU? Panfil — No. 4. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-15-3, Definition, Calculations, and Exclusions, Vail Town Code concerning the definition of Gross Residential Floor Area (GRFA) and setting forth details in regard thereto (PEC 16-0024). - 60 min. Applicant: Town of Vail Planner: Chris Neubecker Action: Continue to August 22, 2016 Motion: Gillette Second: Kurz Vote: 4-1-0 (Rediker opposed) Neubecker — Summarized the request and options contained in the application. Rediker — Opened for questions from board to the staff. Pratt — Asked to clarify why a six foot (6') difference in floor levels was chosen. Neubecker — Explained process whereby staff arrived at six foot (6') floor height. That number has been used by staff and development community, now being codified. August 16, 2016 - Page 13 of Rediker — Option 1 is really a change of code, not just policy. From Option 2, how is six foot (6) floor height not a code change and what is the justification? Neubecker — It is a change in code, used to implement current policy. Option 2 would change an interpretation used by staff for some time. The six foot (6) step change would provide flexibility. Gillette — Described floor level separation from construction perspective. Believes it leads to better architecture. Would Mike Suman's plans have passed if this were implemented? Was there a step greater than six feet (6') in those plans? Neubecker — The Suman house does have steps greater than six feet (6). Gillette — The number is arbitrary and should not dictate design. The lowest level should be any level throughout the house with no other GRFA below it. Most people don't want subterranean space. Rediker — Opened public comment. Ron Byrne — Does not understand intent of six foot (6') floor level restriction proposed. End goal should be equality between homeowners. Does not agree with any of the options presented by staff. Adam Gilmer, Berglund Architects — Agrees with Ron Byrne; the rules should be equal for both homeowners. Six foot (6) step proposed is arbitrary. Differentiate "unit" from "structure" and measuring from party wall is already being done from existing grade. Planning department at one time considered each unit of a duplex a structure. Rediker — Closed public comment. Opened commissioner comments. Kurz — Does not feel the options presented are adequate to address the issues at this time. Pratt — Option 1 is more equitable but is a much more significant change. Option 2 is closer and more equitable, but six foot (6') step restriction is too arbitrary. Should be the lowest level on each side. Option 3 (no action) is not an option. Gillette — Does not understand equitable argument. Does not think a buyer of a duplex is entitled to equity. Questions the purpose of basement deduction and thinks if it is underground and doesn't affect bulk and mass then it should not count as GRFA. Stockmar — Difference between equity and fairness. GRFA rules have become too complex. Agrees with Commissioner Kurz, the options presented do not fix the problem. Inclined to defer action on the application. Rediker — Option 1 is not right; Option 2 provides more equity and certainty but concerned that six foot (6') step restriction is arbitrary. Inclined to modify Option 2 to move the application forward. Gillette — Was happy to see the other zone districts added in to application. August 16, 2016 - Page 14 of Ruther — Asked PEC to provide better direction and reiterated that we are moving away from a clarification and more toward a wholesale code amendment. Spence — Clarified six foot step (6') was chosen to allow for different floor levels on the lowest level of the structure, such as a sunken media room. Neubecker — Clarified how a structure is measured in response to comments by Pratt. Gillette — How are the levels actually calculated? Neubecker — Percentage below grade is calculated as one structure, not as two units and then split between the units. Ruther — Staff needs to test going beyond the six foot (6') restriction and see if it works. Pratt — Not comfortable with six foot (6') step restriction. Gillette — What number is the right sized step then? Six foot (6') is not enough because an uphill unit (of a duplex) would not get the deduction if it is higher than six feet (6') from other floor. If it is subterranean they should get the credit as the lowest level. Come back to PEC with options specific to the levels. Ron Byrne asked Chairman Rediker to speak — Permission granted. Pratt — Asked whether to go to Council for more direction? Ruther — Best to keep the issue with PEC at this time. Recommend testing a couple of new ideas presented today and return to PEC with findings. Will also better justify the rationale and justification of the proposed step. Rediker — If the PEC is comfortable with Option 2, then consider a motion to approve. Options are Option 2, or continue the application to a later date. 5. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-13-5, Employee Housing; Employee Housing Unit Deed Restriction Exchange Program, Section 12-23-6, Commercial Linkage; Methods of Mitigation, and Section 12-24-6, Inclusionary Zoning; Methods of Mitigation, Vail Town Code, concerning the payment of Fees in Lieu of providing Employee Housing and setting forth details in regard thereto (PEC16-0025). - 60 min. Applicant: Town of Vail Planner: Alan Nazzaro Action: Approve Motion: Kurz Second: Stockmar Vote: 5-0-0 Nazzaro — Summarized the request. Rediker — What is the main purpose behind this proposed amendment? August 16, 2016 - Page 15 of Nazzaro — Keep deed restrictions we have for Town inventory of units. Rediker — So it will mostly impact new development? Nazzaro — Correct. Gillette — Not limiting an applicant's ability to acquire another property to deed restrict? Nazzaro — Correct. Pratt — Strictly for off-site units? Nazzaro — Would have to find another property or deed restriction. Gillette — The purpose is to have someone fulfill the EHU obligation rather than just pay. Rediker — Clarify unit size? Nazzaro — Clarified the proposed requirements. Pratt — Clarify the number of employees vs number of units as contained in the requirements. Ruther — Clarified. Rediker — Has an analysis of relative costs been performed? Economic analysis on redevelopment? Nazzaro — The proposed Housing Strategic Plan recommends that the Town also purchase deed restrictions if funding ok by Council. Rediker — Opened to public comment. No public comment. Closed public comment. Kurz — In favor of the application and agrees with the intent not to produce revenue but produce actual units. Pratt — The Town's goal is to house 30% of the workforce and the Town is falling short and with this an applicant cannot write a check out of it. Gillette — Thinks the application is great. Stockmar — Feels it is important that the Town have adequate housing opportunities. Very much in favor of the application. Rediker — Sees the changes to be beneficial to the Town's goals. Cuts down on applicants punting the job of finding housing by writing a check. Approval of Minutes July 25, 2016 PEC Meeting Results August 16, 2016 - Page 16 of Action: Approve Motion: Kurz Second: Stockmar Vote: 5-0-0 Informational Update - View Corridors — Brian Garner Adjournment August 16, 2016 - Page 17 of VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: NWCCOG and Water Quality/ Quantity Committee Updates PRESENTER(S): Liz Mullen, Torie Jarvis, NWCCOG BACKGROUND: A review of the 2015 annual report and programming updates. ATTACHMENTS: Description NWCCOG Annual Report NWCCOG QQ Report TOWN OF VAIP August 16, 2016 - Page 18 of 'J✓�J� y COUNCIL OF COVERNMENIS kw, . ._ _i•iY.. w .:�p�redit: Jutli taPoint . Ate.- �' • .�!��.?,''.;� ': 2015 ANNUAL REPORT August 16, 2016 - Page 19 of 1 NWCCOG's Mission Statement: The purpose of the Northwest Colorado Council of Governments is to be responsive to our members' needs and interests by providing guid- ance and assistance in problem -solving, information sharing and partnership building, advocating members' interests and needs with local, state and federal entities, and providing quality services to our membership that are relevant, effective and efficient. Photo credit - Judi LaPoint pring is one of my favorite times of year— in part because I enjoy the promise of new growth in our surrounding country -side and in part because it's the time we look back to the previous year to recount our accomplishments. As I look back on 2015, not only was it a year of growth - with new projects and new staff, it was also a year of strengthening and improving our regional programs. We continue to fine-tune our services to ensure we are meeting the needs of our memberjurisdictions and their citizens. As in years past, we have had significant impacts in Region 12 and the surrounding regions through partnerships and collaborative efforts of the entire team. As you read through this report, there are many accomplishments of which we are very proud. Here isjust a small sample: The Alpine Area Agency on Aging added two new services: Medicare counseling and volunteer coordination for the Alpine Retired and Senior Volunteer Program (RSVP). These programs provide infor- mation and opportunities for our residents to be informed and involved. The Mountain Ride Call Center completed a successful first year of regional transportation coordination. The number of rides coordinat- ed through the call center exceeded expectations and continues to grow. Through the efforts of 8 agencies in 7 counties, we coordinated 4,864 rides (one way) to essential appointments. The Elevator Inspection Program hired and has been training two new inspectors to meet the increasing demand for both new and existing conveyance inspections. Because there is no formal training program, they must be trained on the job by a QEI certified inspector for a minimum of 12 months before they are eligible to sit for the Qualified Elevator Inspector (QEI) test. The number of elevators inspected in our service area increased by 114 in 2015. All of our improvements are focused on supporting our member jurisdictions in the areas they need it most and in serving our more vulnerable citizens in orderto keep our communities, and our region, a great place to live and work. As always the success of NWCCOG's programs is attributed to our members and partner organizations. We could never accomplish this much, and be this successful, without them. Working together has its benefits! Liz Mullen Executive Director NWCCOG 3 wd- u August 16, 2016 - Page 21 of orthwest Colorado Council of Governments (NWCCOG) is a voluntary association of county and municipal governments that believes in the benefits of working together on a regional basis. NWCCOG serves twenty seven memberjurisdictions in a five -county region. It is located in the northwest portion of Coloradojust west of the Front Range, and includes the counties of Eagle, Grand, Jackson, Pitkin and Summit. NWCCOG is the region designated by the State of Colorado as State Planning and Management Region 12. It is in the heart of the Rocky Mountains and is characterized by its mountainous terrain and very high elevation. Most of the area is located among the high peaks of the Colorado Rockies. Walden, 3ACKSON SUmboat Dermrer springs 0 Grand —.]unction Grand Lake in — — — — GRAND Granby STATE F COLORADO K[emmling ■ ■ [dot Sulphur springs Fraser winter, SUMMIT park EAGLE Gypsum Dillon `� Eagle Minturn. *Vail 0 f McnteMma Frisco �� Red ■ Slue Cliff CN4 Mdbkm aasalt RiVei-m snowmassr Aspen Village • F'IT�fIN The region is bordered in the East by the Continental Divide, in the north by the State of Wyoming, to the west by Garfield County, and to the South by the Elk Mountain Range in Pitkin County. The region is described by its rural character and tourism -oriented economy. A main section of the region has 1-70, the State's main east -west transportation corridor, running through it. This enhances the proximity of the region to Denver/Front Range metropolitan communities. This proximity to a large metropolitan area has contributed greatly to the region's popularity as a mountain recreational area. The region's economy has transformed overtime from a combination of mining and agriculture in its early history (1800's) to recreational tourism today. The quality of life, the mix of local businesses, a skilled workforce, a beautiful natural setting, and the international name recognition provided by world-class ski resorts are invaluable underpinnings unique to the region's economy. August 16, 2016 - Page 22 of he Northwest Colorado Council of Governments Economic Development District (NWCCOG EDD) promotes and coordinates economic development efforts throughout the 5 -county region. Our mission is to be a regional leader, working cooperatively with the private and public sectors to enhance the economic conditions and improve the region's economic prosperity. The NWCCOG—EDD brings togetherthe essential partners from all sectors to determine the most appropriate strategies to advance the prosperity of the region. NWCCOG EDD is led by a board of directors comprised of representatives from local governmental jurisdictions, private sector, and other economic development stakeholders. As a federally -designated district, the NWCCOG EDD receives annual funding from the Economic Development Administration (EDA). RACHEL LUNNEY Director 970.468.0295 xio6 rachel(a)nwccog.orq Health & Wellness Business Conference A LOOK BACK ON 2015... Partnership with Small Business Development Center SBDC - 2015 was the second year NWCCOG EDD served as host to the NW Small Business Development Center (NWCOSBDC). We collaborate to promote, market, and deliverfree business consulting services to small businesses and entrepreneurs . The SBDC expanded free business consulting services throughout the region and increased the number of business consultants available. Colorado Fiscal Forum Mountain Region Session - In February the EDD hosted the Colorado Fiscal Forum Mountain Region Session, a program offered by the Colorado Fiscal Institute. It offers businesses, local governments, and other stakeholders valuable information on the state budget, federal and state tax structure, and how they impact the economic outlook for the coming year. Leveraged Partnerships to Provide Growth Opportunities - NWCCOG EDD has partnered with the 2 co -working spaces in Frisco to help promote several of their programs which encourage entrepreneurialism including the Hour of Code, Start-up Weekends, Start-up Ski Summit; Start-up Bike Summit, and a stop on the Colorado Tech Tour. The EDD also partnered with the Health and Wellness Business Conference (May 2o15) and Women's Small Business Conference (October 2015). Kitchen Business Incubator Feasibility Study Completed - With the help of a Rural Economic Development Initiative (REDI) grant from the Colorado Department of Local Affairs (DOLA) the EDD completed this important study. The next step will be to present the findings tSthe newly - formed SBDC Advisory Committee for input and direction. August 16, 2016 - Page 23 of STEVE ALLEN Director 970.468.0295 x1o8 elevator(a)nwccog.org he Elevator Inspection Program (EIP) inspects and issues permits for commercial and residential conveyances (elevators, lifts, dumbwaiters, and escalators) to ensure safe conveyances throughout the region. The program has been in place since 1993. In July 2oo8, NWCCOG entered into an Memorandum Of Understanding (MOU) with the Colorado Department of Labor and Employment - Division of Oil and Public Safety as the Authority Having Jurisdiction under the Elevator and Escalator Certification Act. NWCCOG memberjurisdictions are invited to sign a Letter of Agreement with NWCCOG, committing to adopt the elevator codes for conveyances. NWCCOG's elevator inspectors work cooperatively with each jurisdiction's building department to implement the program in that jurisdiction. The EIP now serves Clear Creek, Eagle, Garfield, Grand, Jackson, Lake, Moffat, Pitkin, Routt, and Summit Counties, which includes most of the cities and towns within those counties. TOTAL ELEVATORS A LOOK BACK ON 203.5... INSPECTED IN 2015: A Year of Change - Former Director Gene Morse announced his desire to step down in 2014. In early 2015, Steve Allen was promoted to Director of the program. Steve was an elevator inspector for NWCCOG for 9 years prior to taking on the responsibilities of Director. Gene remains on the team as a part-time inspector to help out with the busy schedule. A year of Growth - The region experienced an increase of 114 new elevators. Geolocation Mapping for All Elevators - During 2015, the team worked to provide Geographic Information Systems (GIS) map locations for all elevators, including a link to all inspection reports for each elevator. It was a monumental task and the team did an excellentjob stream -lining the process to manage all of the reports. The Elevator Inspection Site Finder is available on the NWCCOG website's Elevator Inspection Program page. August 16, 2016 - Page 24 of eatherization, also known as the Energy Management Program, weatherizes low and moderate income homes to reduce fuel consumption and heating costs. Services include insulation, caulking, weather-stripping, the installation of storm windows, new energy-efficient furnaces and refrigerators, and safety checks. NWCCOG is a local administering agency under the Weatherization Assistance Program, and is under contract with the Colorado Energy Office (CEO) Weatherization Program. Over the years Weatherization has helped preserve dozens of affordable housing units in the region. In addition to reducing energy consumption and heating costs, the weatherization process corrects any health and safety problems found, such as gas leaks and carbon monoxide problems. In addition to weather- izing homes within the NWCCOG region, NWCCOG also weatherizes homes in Chaffee, Clear Creek, Garfield, Lake, Moffat, Park, Rio Blanco, and Routt Counties, covering 24,079 square miles of northwest Colorado. A LOOK BACK ON 203.5... A Year of Change - When the former Weatherization Director separated from the NWCCOG, his responsibilities were reorganized among two key team - members. Doug Jones ramped up his duties as Field Supervisor, and Nate Speerstra was promoted to Weatherization Program Specialist. The team worked as a cohesive unit to ensure all projects were managed with positive results. Key Guidance -- The CEO has provided guidance that services should be prioritized based on certain key demographics: People over 6o, Native Americans, homes with children under 5, single parents, and those with disabilities. There were 26 such people in the homes weatherized in Region 12 this year. Energy Savings and MUCH MORE - The following applies to the 22 homes weatherized within Region 12: Weatherization efforts are expected to reduce warm air leakage. The average reduction is about 18.5% with one home realizing a 47% reduction! These reductions result in REAL savings. Most importantly, the team performs health and safety checks on all homes at the initial audit and again at the conclusion of the job. During 2015, 31 health and safety issues were found on the homes in Region 12. Of those, 9 issues were fairly benign and could be fixed through properly venting a clothes dryer or putting a vapor barrier in a crawlspace. But 4 homes had gas leaks, 7 had flues needing repair and an amazing 11 had appliances producing unsafe levels of carbon monoxide. There were a total of 22 potentially life-threatening conditions that our crew found and fixed. In addition, all homes were left with a working carbon monoxide detector. While we don't have hard statistics from jurisdictions outside Region 12, experience shows the percentages are similar. It's no wonder ourteam gets great satisfaction from the work they do. NUMBER OF HOMES WEATHERIZED IN 2015: NATE SPEERSTRA Weatherization Program Specialist 970.468.0295 x102 nates(a)nwccog.org August 16, 2016 - Page 25 of he Northwest Loan Fund (NLF) offers business loans in the g Northwest counties of Colorado (Eagle, Garfield, Grand, Jackson, Moffat, Pitkin, Rio Blanco, Routt and Summit). The NLF loans money for expansion, acquisition, and start-up. Loans can be used for equipment, inventory, working capital, and business occupied Real Estate. �' .-_ A LOOK BACK ON 2015... - ` Nine Businesses Benefit From NLF Loans The loan fund made g loans and created more than zojobs. Guidance and Education ANITA CAMERON Anita Cameron, Director of Business Lending, speaks with every caller to guide them Director of Business Lending 970-468.0295or ofB s LeX119 on the best lending options for their project. She also created a workshop for anita(a9 nfund.orq business owners called "Insider Tips for a Bullet Proof Loan Application" to help NorthwestLoanFund.org applicants understand the process. She conducts the workshop throughout the NLF Territory . A Sample of NLF Clients • Olive Ridley's Coffee & Tea in Rifle, is an eclectic gathering place offering fresh, locally sourced ingredients and crafted coffee. They serve food, alcohol , and live music in the cozy atmosphere patrons refer to as homey. Olive Ridley's received funds for equipment, inventory, and employees. DiamondOrganics in Hayden, needed equipment and inventory to brew organic fertilizer used to build stronger soil -- providing nutrients that feed plants, making them healthier, while improving the quality of the soil. Vape Dispensary is an electronic cigarette boutique in Eagle, offering a -juice (nicotine and nicotine free) and vaping devices. Vape borrowed start-up funds. 7 Hermits Brewing Company in Eagle, added a canning line to better serve their mountain biking community. • Rocky Mountain Pizza Company in downtown Glenwood Springs, has clean fresh food and uses Colorado products. This family owned pizzeria borrowed for equipment and staff. • Double H Outfitters in Craig, offers hunters the experience of a lifetime with quality food, great accommodations, knowledgeable guides, and superior hunts. Funding was provided for expansion. Integrated Health and Wellness in Glenwood Springs, has a unique approach to healthcare. Functional Medicine is synergistic with traditional medicine and the fact that the human body naturally wants to be healthy. Using scientifically grounded principles, the clinic strives to return the body's physiology back to a state of optimal functioning. Funding was received for expansion. August 16, 2016 - Page 26 of ecause broadband internet services are so vital to regional and local economic development and quality of life, the NWCCOG continues to support the ongoing collaboration efforts to move the strategic plan forward. The Regional Strategic Broadband Plan, developed in 2013, remains the roadmap to support the efforts in Eagle, Grand, Jackson, Pitkin, Rio Blanco, Routt and Summit Counties, the City of Glenwood Springs, and the Town of Carbondale Nate Walowitz, the NWCCOG Regional Broadband Coordinator, continues to work with all participants, the State of Colorado Office of Information Technology, the Colorado Department of Local Affairs, and broadband providers to promote broadband service development and deployment. The project continues to be funded by a grant from the Colorado Department of Local Affairs (DOLA) and matching funds from each participating county and local government. Mid— MAW ROLM Jackson trope. . saese� moei spy �n� Grand g, U.— Het Sulphur Spnngs. Rio 0 eaeo: Gilfla Gerreld r F=P c«.ar�;.. :Iain J::prioo- Creal Eagie .err.IK:- Mesa Leka Pa k aka 1- Guiwsun ChaRae -1 oil NATHAN WALOWITZ Regional Broadband Coordinator 970.4o6.0252 Nwalowitz(a)nwccog.orq A LOOK BACK ON 2015... • The Regional Broadband Steering Committee worked with broadband users, broadband providers, and consultants to develop tactical projects to enhance broadband throughout the region. The NWCCOG broadband projects received $ 5.36 million in DOLA Broadband Grant funds. • NWCCOG expanded direct dialog with broadband providers and com- munities to identify and address needs, issues, and concerns. • Significant progress was made throughout the region improving access to affordable, abundant bandwidth. This allowed a number of communi- ties and businesses to create or improve redundant broadband network connections. • NWCCOG coordinated conversations between our broadband stake- holders and CenturyLink on deploying FCC Connect American Fund Round 2 (CAF 2) money in our region. CAF 2 funding provides selected locations with 10 Megabit down/1 Megabit up service. While this does not meet the current FCC 25/3 broadband definition, it will assist those who have little or no internet access today. • NWCCOG worked with FirstNet Colorado to ensure that public safety in NW Colorado and rural Colorado getting the next generation public safety communications services and radio coverage needed to support our communities. • We continue to be a leader in broadband issues in Colorado. Working closely with Colorado DOLA, Colorado OIT, and other regional COGS. 9 Redcliff Fraser August 16, 2016 - Page 27 of COMMUNITY LIVING SERVICES DIVISION Senior Day at the State Capitol ERIN FISHER Director 970.468.0295 x107 aaa12(5)nwccog.org he AAAA is the designated regional planning and service agency foraging services in Eagle, Grand, Jackson, Pitkin, and Summit Counties. Resources made available under the Older Americans Act and State funds are used to finance those activities necessary to achieve elements of a comprehensive and coordinated community-based system. Services are for persons over the age of 6o, especially those with the greatest social or economic need, and their family caregivers. Services offered by the AAAA are intended to assist older Americans to live independently and with dignity, in their own communities, by removing barriers and providing continual care for more vulnerable older adults. In 2015, the Alpine Area Agency on Aging Served: 845 Unduplicated Consumers 35,982 Unduplicated Services Senior Award Winners Caregiver Conference A LOOK BACK ON 2015... Older Americans and Senior Awards Ceremony - This year's 27th annual Senior Awards Ceremony coincided with the 50th anniversaries of the Older Americans Act and Medicare. Appropriately, the theme was Get into the Act. The event was held on May 20th and recognized the outstanding leadership and contributions in our region by seniors and friends of seniors. There were more than 8o members in attendance, including representatives from the Administration for Community Living, the State Unit on Aging, the Colorado Commission on Aging, and elected representatives. Caregiver Conference - The 7th Annual Caregiver Conference's theme was From the Heart/Through the Hands and was held at the Glenwood Springs High School on June 23rd. The topics were diverse and included presentations by Dr. Sara Honn Qualls, How Do You Know When It's Time?, Kim Bundy-Fazioli, Mindfulness or Mindlessness: Why Does It Matter? and Tips for Caregivers, by Sara Engels. Breakfast by Haute Plate was provided to attendees, as well as free massages, exercise activities, paraffin hand dips, and facials. The Colorado Dental Health Care Program for Low -Income Seniors is a grant that the AAAA received in July from the Department of Health Care Policy and Finance. This program provides dental services to adults 6o+ who qualify financially. We provided dental services for twelve seniors in 2015 through this program. contacts in 2015. August 16, 2016 - Page 28 of New AAAA Director - After eleven years of service, Jean Hammes stepped down to pursue 20,603 Congregate new adventures. She was an asset to the NWCCOG and to Colorado's aging network. Erin Meals Served Fisher, former AAAA program specialist, became the new Director in December 2015. Amanda Rens-Moon is the new AAAA Program Specialist. Two new programs were also added to the AAAA: the Retired and Senior Volunteer Program (RSVP) Grant managed by 5,551 CJ Grove (see page 11), and the State Health Insurance Assistance Program (SHIP) Home Medicare counseling managed by TJ Dufresne. This program began July 2015 when TJ Delivered Meals Served began to acquire training angl(levelop processes. Even with the measured start-up, assistance was provided for 169 individual Medicare beneficiaries and 216 Medicare contacts in 2015. August 16, 2016 - Page 28 of COMMUNITY LIVING SERVICES DIVISION n April 2015, NWCCOG was awarded the Corporation for National and Community Service grant to administer the Retired and Senior Volunteer Program (RSVP) in Eagle County. The program was previously administered by Eagle County Public Health and Environment under the name Eagle County RSVP - in June the program name was changed to Alpine Area RSVP. This program utilizes volunteers who are 55 and older to do work in their community in seven focus areas: Capacity building, Disaster services, Economic opportunity, Education, Environmental stewardship, Health Futures and Military family/Veteran services. Since April 2015, this program has recruited 96 volunteers who have completed 9,96o hours in service to the community. The Nonprofit Times estimates that one hour of volunteer service is equivalent to a $23.07 hourly wage making the contribution from this program in Eagle County $229,776.97 so far. CJ GROVE Volunteer Coordinator 970.468.0295 x122 volunteers(a)nwccog.org Volunteer Meeting in Edwards A LOOK BACK ON 2015... The service hours worked are categorized as follows: • 3,419.65 hours of Capacity Building or fundraising for local nonprofit or- ganizations. Most of these hours were given to the Eagle Valley Communi- ty Fund during their rummage sale in August. • 342 Economic Opportunity hours, building homes for low income families with Habitat for Humanity. • 1,o89 hours of Education services working in schools and museums. • 249.75 hours helping with Environmental Stewardship including clean up of ecosystems and highways as well as working in community gardens. • 4,114.83 Healthy Futures hours which includes services to older adults that allow them to age in place, provide access to care, and work with obesity and food issues. These services include: transportation, meal services and delivery, and companionship services. • There has also been 742.75 hours spent in other community priorities such as crocheting blankets for the hospital, senior care facilities and support of Hos- pice Care facilities. ■ Capacity building ■ Economic opportunity ■ Education ■ Environmental stewardship ■ Healthy futures ■ Other community priorities Volunteer at Eagle Rummage Sale "Since April 2015, this program has recruited 96 volunteers who have completed 9,96o hours in service to the community. " August 16, 2016 - Page 29 of COMMUNITY LIVING SERVICES DIVISION SUSAN JUERGENSMEIER Mobility Manager 970.468.0295 x110 mobil itymanager(a)nwccoci.org he Regional Transportation Coordinating Council (RTCC) was formed as a result of Rural Resort Region's initiative - Seniors in Our Mountain Communities: Challenges and Opportunities. This project identified the gaps in transportation services; traveling within counties and traveling across county boundaries to access healthcare facilities and other services. In response, the RTCC was formed to be the coordinating council for a 7-c0unty rural area of northwest Colorado including Eagle, Garfield, Grand, Jackson, Pitkin, Routt, and Summit Counties. The RTCC works to improve transportation options for veterans, older adults, people with disabilities, and low-income adults. Our focus is on coordinating the existing public and private transit providers with other human services providers in a system that is easily available to individuals from anywhere in the region. The original goals proposed by the RTCC have been met with the development of the Mountain Ride (One Call/One Click) Transportation Resource Center and a regional billing project for Medicaid Non -Emergent Medical Transportation (NEMT). 2015 One -Way Trips By County A LOOK BACK ON 203.5... Celebrating an Anniversary - In August the Mountain Ride Transportation Resource (One Call/One Click) Call Center celebrated its first year of operation. The Call Center is funded in part by the Federal Transit Administration (FTA) Colorado Department of Transportation (CDOT) Veterans Transportation and Community Living Initiative (VTCLI) grant. Trip Numbers Growing - During the past year, 4,864 one-way trips were coordinated and booked through the Mountain Ride Call Center. Most were part of the regional NEMT Medicaid billing project. This project is a pilot demonstration coordinated with Colorado Department of Healthcare Policy and Finance and Human Services Departments of participating counties within our region and NWCCOG. Participation with Colorado Gives Day - On December 8th the Mountain Ride Transportation Resource Center through the NWCCOG Foundation, Inc. participated in Colorado Gives Day. The cost of providing regional medical trips averages $15o per trip, and for many the cost of such travel can become overwhelming . Funds generated through Colorado Gives Day donations will assist such individuals with travel coordinated through the call center. 2015 Trip Count by Age n Grand County Council on Aging =MM Northwest Colorado Center for Indepen=Wl W RTCC Board Celebrating sstAnniversary Self Drive Park County Heal Summit Seniors NONE Alpine RSVP Eagle Alpine RSVP - Vail Minturn Garfield Vet -Trans Trip by Agency Total: 4,293 12 18 4 4,864 August 16, 2016 - Page 30 of he Northwest All -Hazards Emergency Management Region (NWAHEMR) consists of the ten counties located in Northwest corner of Colorado. It is comprised of Eagle, Garfield, Grand, Jackson, Mesa, Moffat, Pitkin, Rio Blanco, Routt and Summit Counties. The Executive Board made up of each county's Emergency Manager, meets on a regular basis to develop strategies to improve the emergency preparedness of the region through the use of homeland security grant funds from the State through the U.S. Department of Homeland Security. NWCCOG provides fiscal management and program coordination for the NWAHEMR. A LOOK BACK ON 2015... Strawberry Fire Near Meeker Risk Assessment Completed - The regional Threat and Hazard Identification and Risk Assessment (THIRA) process to identify capability targets and resource requirements necessary to risks was completed, along with an updated Regional Strategic Plan. Credentials Tracking System Implemented - Emergency response personnel in ten counties trained and implemented the credentialing process that aligns with the State's new system. Under this system, first responders are provided with identification cards that are scanned when they report to an incident and equipment is tagged with identification. This scanning provides immediate information on the qualification and location of the individual and the equipment delivered to the incident, emergency, or training and exercise. Training took place in Rifle on the basic operation, functionality and uses of the Dragonfly software to produce an All -Hazards type Incident Plan or Event Action Plan. Additional Equipment Purchased - Under the 2015 grant, upgrades, mobile apps, and identification cards were purchased for the credentialing project. Public works has two mobile generators/light plants that are to be housed in Craig and Rifle so first responders in the region can have access to the lights during nighttime responses. The NW region healthcare, coroners, EMS, and Public Health Function groups purchased two Porte Count Quantitative Respirator Fit Testers to be placed in Summit and Garfield Counties so agencies Damage from Strawberry Fire can test various types of respirators. Additionally, they purchased MAXAIR powered air purifying respirators to optimize respiratory protection against airborne particulates. This equipment is ideal for transport, patient care in Emergency Departments, or in-patient units. The Animal Rescue Response Team Trailer allows for the sheltering of pets and companion animals not allowed in Red Cross Shelters. The trailer will store the equipment and is deployable anywhere within the region to safely house pets in close proximity to the Red Cross Shelters. KIM CANCELOSI NWAHEMR Coordinator 13 kcancelosi.nwc(a)gmail.com August 16, 2016 - Page 31 of 74 he Water Quality and Quantity Committee (QQ) comprises municipalities, counties, water and sanitation districts, and conservancy districts in the headwaters region of Colorado located in Eagle, Grand, Gunnison, Park, Pitkin, and Summit Counties. QQ's purpose is to facilitate and augment the efforts of memberjurisdictions to protect and enhance the region's water quality while encouraging its responsible use forthe good of Colorado citizens and the environment. QQ monitors water development activities and participates in legislative and administrative proceedings that affect water quality or quantity in the basin of origin. A LOOK BACK ON 2015... LANE WYATT First-ever Colorado Water Plan & Land Use Nexus - Since 2013, QQ has been 970.485.0561 an active participant in the development of Colorado's first-ever Water Plan, gglane(a)nwccog.org developed by the Colorado Water Conservation Board (CWCB) and finalized at the end of 2015. Due in large part to QQ's efforts, the plan focuses on water TORIE JARVIS conservation and stresses the importance of better integrating water supply 970.596.5039 planning and land use planning as primary tools to address the gap between ggwater(abnwccog.org future water supply and demand. The Plan also focuses on protecting Colorado's environmental and recreational values as an integral part of the State's economy. Protecting local government authority - QQ participated in a rulemaking before the Colorado Oil and Gas Commission to implement recommendations stemming from the 2014 Governor's Task Force regarding the state and local regulation of oil and gas operations. QQ participated to ensure no erosion of local authority to regulate oil and gas, which potentially could affect local government authority to regulate for a host of other reasons including water quality protection. Cooperative adaptive management - QQ continued working with Watershed Services, QQ member local governments, and various other stakeholders to develop a memorandum of understanding to develop an attainable water clarity standard in Grand Lake. An agreement was signed in early 2o16. QQ also continued participation in Learning By Doing, an adaptive management strategy for stream health and restoration in Grand County, in partnership with Grand County ao Denver Water stakeholders. August 16, 2016 - Page 32 of WCCOG has been the designated regional water quality management agency for the region since 1976. In that capacity, NWCCOG's Watershed Services completes and implements a water quality management plan for the NWCCOG Region, in compliance with Section 208 of the Clean Water Act. The Watershed Service program also reviews development applications and local land use regulations to determine consistency and compliance with the 208 Plan. There is a strong partnership between the NWCCOG's Watershed Services and the Water Quality Control Commission (WQCC) - a division of the Colorado Department of Public Health and Environment. LANE WYATT Director 970.485.0561 gglane (a)nwccoci.orcq A LOOK BACK ON 2015... Water Quality Control Commission Rulemaking - Watershed Services and QQ participated in the Regulation 93 Rulemaking. The purpose of this rulemaking is to determine stream segments whose classified uses are impaired. Impaired segments are placed on the 3o3(d) list requiring a plan to improve water quality and comply with protective water quality standards. Many segments in the NWCCOG Region were placed on the 303(d) list as a result of this rulemaking. Grand Lake Clarity - Watershed Services and QQ are also involved in the development of a clarity standard for Grand Lake which will go to the WQCC in April 2o16. Other stakeholders include Grand County, Northern Colorado Water Conservancy District and the Bureau of Reclamation. The issue is complex largely due to the operation of the Colorado Big Thompson project which pumps dirtier water from downstream sources into Grand Lake where it is released into the Adams Tunnel and diverted to the Big Thompson River near Estes Park. Grand Lake has Colorado's first and only water quality standard for the protection of water clarity in a lake, which is fitting as it is Colorado's largest natural lake and its location at the west entrance to Rocky Mountain National Park. Review and Comments on Development Applications -Watershed Services continues to work with members to evaluate potential water quality implications of development applications, 1041 permit applications, wastewater treatment plant site applications, and other land use matters. In 2o15 nine projects were sent to NWCCOG for review and8omment. August 16, 2016 - Page 33 of In 2o3.5, NWCCOG leveraged $205,487 in member dues into total revenues of $4.9 million for a variety of programs and services that benefitted the region. That is a 3% increase in total revenue over 203.4 with $8,o3.8 less in dues! NWCCOG members and the dues they pay make NWCCOG possible, and provide the infrastructure, staffing, and technical assistance to bring these vital programs to our region. Membership dues are a mere 4.2% of NWCCOG's total budget, but allow our region to be eligible to receive the federal funding ($ 2.9 m i I I i o n) and state funding ($852,256 ) to offer these regional programs and services, funding that individual jurisdictions are not eligible for on their own. RETURN ON MEMBERS' INVESTMENT NWCCOG Yom: Member Dues $205,487 !FV �kk "-r'�►1!nN G�" FEDERAL & STATE FUND AND OTHER REVENUE $4,889,665 U.S. Department of Energy U.S. Department of Health & Human Services (Older Americans Act Funds; LEAP Funds) U.S. Federal Transit Administration U.S. Department of Homeland Security Low -Income Energy Assistance Program (LEAP) Funds Colorado Energy Office (Severance Tax Funds) Colorado Department of Transportation Colorado General Fund (State Funds for Senior Services) Colorado Department of Local Affairs Colorado Office of Economic Development and International Trade Xcel Energy, Atmos Energy, SourceGas, C�IdrALdd Natural Gas_ Hbiv C!r©ss f TOTAL REVENUES BY FUNDING SOURCE: $4,899,665 m Federal Grant Funds (41%) V State Grant Funds (11%) J Elevator Inspection Revenue {11%} Iu NWAHEMR-Federal Funds {9%} `I IN LF- State Funds (7%) IA General & Indirect (6%) • NWCCOG Dues (4%) o Water Qua lity/Quanity Dues (3%) IVOther Local Revenue (8%) TOTAL EXPENDITURES BY PROGRAM: $4,872,721 17 w We ath a ri zati on (26%) ■ Alpine Area agent+ on Aging (16%) u Northwest Loan Fund (141) id ElevatcirInspection grogram (11%) 11 Region 3l Business (10%) +Rural TransporationCoordinating Council (796; ■ General &Indirect (G%) ■ Water Qual ity/Quanity (396} m Economic Development ai striet (3%) ■ NW All Ha7arric FinargPnry ii MT R inn m All others (3%) August 16, 2016 - Page 35 of 1": Eagle County Jeanne McQueeney, Commissioner Grand County Kris Mancuso, Commissioner Jackson County Betsy Blecha, Commissioner Pitkin County Patti Clapper, Commissioner Summit County Karn Stiegelmeier, Commissioner Aspen Steve Barwick, Town Manager Basalt Mike Scanlon, Town Manager Granby Jynnifer Pierro, Mayor Grand Lake Kathy Lewis, Trustee Gypsum Jeff Shroll, Town Manager Hot Sulphur Springs Robert McVay, Mayor Kremmling Tom Clark, Mayor Minturn William Powell, Interim Town Manager Montezuma Molly Hood, Trustee Blue River Michelle Eddy, Town Manager Carbondale John Hoffmann, Trustee Dillon Ben Raitano, Councilmember Eagle Jon Stavney, Town Manager Fraser Jeff Durbin, Town Manager Frisco Tom Connolly, Councilmember Glenwood Springs Kathryn Trauger, Councilmember Red Cliff Scott Burgess, Mayor Snowmass Village Alyssa Shenk, Councilmember Steamboat Springs Walter Magill, Councilmember Vail Patty McKenny, Town Clerk Walden Suze Kanack, Town Clerk Winter Park Drew Nelson, Town Manager August 16, 2016 - Page 36 of 1 Steve Allen Director, Elevator Inspection Program Spencer Alley Weatherization Outreach Coordinator Neal Ashforth Weatherization Installer Mike Bugielski Weatherization Auditor/Inspector Anita Cameron Director, Northwest Loan Fund Tyler Cose Weatherization Installer Jessica Diaz Administrative Assistant Jeremy Miller Weatherization Installer Gene Morse Elevator Inspector Liz Mullen Executive Director Laurie Patterson Mobility Assistant, RTCC David Pickett -Heaps Elevator Inspector Amanda Rens-Moon Program Specialist, Alpine Agency on Aging Aaron Simmons Weatherization Inspector TJ Dufresne Coordinator, Insurance Assistance Program Erin Fisher Director, Alpine Agency on Aging Jodi Flory GIS Contractor C.J. Grove Volunteer Coordinator Barbara Green General Counsel Mark Hox Weatherization Auditor Victoria Jarvis Co -Director, Water Quality/Quantity Committee Doug Jones Weatherization Field Supervisor Susan Juergensmeier Mobility Manager, RTCC Michael Kurth Fiscal Officer Judi LaPoint Marketing Rachel Lunney Director, Economic Development District 19 Nate Speerstra Weatherization Program Specialist Charles Steele Weatherization Installer Molly Tompkins Call Center Assistant Chris Vasquez Elevator Inspector Nate Walowitz Regional Broadband Coordinator Angie Welsh Fiscal Assistant Cora Winters Elevator Inspection Program Administrative Assistant Justin Wiseman Weatherization Installer Lane Wyatt Co -Director, Water Quality/Quantity Committee August 16, 2016 - Page 37 of 1 This institution is an equal opportunity provider and employer. If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/ complaint filing cust.html or any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at: U.S. Department of Agriculture Director — Office of Adjudication 3.400 Independence Avenue, S.W. Washington, D.C. 20250-943.0 August 16, 2016 - Page 38 of WATER QUALITY / QUANTITY COMMITTEE (QQ) P.O. Box 2308 . Silverthorne, Colorado 80498 970-468-0295 • Fax 970-468-1208 • email: ggwater@nwccog.org The Water Quality/ Quantity Committee (QQ) comprises municipalities, counties, water and sanitation districts, and conservancy districts in the headwaters region of Colorado located in Grand, Summit, Eagle, Pitkin, Park and Gunnison counties. The Colorado River Water Conservation District and Upper Gunnison Water Conservancy District are also QQ members. The Board is made up of elected and appointed officials from member jurisdictions. QQ's purpose is to facilitate and augment the efforts of member jurisdictions to protect and enhance the region's water quality while encouraging its responsible use for the good of Colorado citizens and the environment. QQ monitors water development activities and participates in legislative and administrative proceedings that affect water quality or quantity in the basin of origin. QQ Committee meetings operate as a forum for policy formulation and strategic decision-making by QQ Committee members. QQ staff provides members with legislative monitoring, water quality information, litigation and rulemaking support, transmountain diversion oversight, and related technical assistance to further intergovernmental cooperation, and increase political clout with state and federal agencies. Day-to-day aspects of the QQ program are administered through a contract for services staffed by Barbara Green, Lane Wyatt, and Torie Jarvis. Together, they offer a combination of legal, public policy, lobbying and environmental engineering skills to the membership. CURRENT QQ PROJECTS The following is a list of ongoing and completed projects over the past year: • Participation in the Colorado River Basin Roundtable [a result of the 2005 Water for the 21St Century Act] and Non -consumptive Needs Subcommittee. Lane Wyatt serves on the Roundtable by appointment with Summit County Municipalities. Holding their interests in mind, he also considers all headwater issues including instream uses, recreation, the environment, and issues of transmountain diversions. • Lobbying on legislation pertinent to QQ members and the headwaters region. • Oversight and implementation efforts of Colorado's Water Plan, and the impact of such efforts on headwaters' interests. • Participation of QQ as a party in the Colorado Water Quality Control Commission rulemakings and tracking developments as result of new regulations. • Legal representation of QQ as a party in oil and gas commission rulemakings with the goal of protecting the authority of local governments in permitting oil and gas facilities. • Technical support to Grand County during the EIS process for the Windy Gap Firming Project and the Moffat System expansion and participation in Learning By Doing. • Active involvement in efforts to achieve a Grand Lake clarity standard and adaptive management to protect clarity in Grand Lake. August 16, 2016 - Page 39 of • Participation as a stakeholder in the development of a local alternative for the Colorado River Wild and Scenic process, which is part of BLM's resource management plan. • Active involvement at the forefront of legal and technical water quality issues associated with abandoned mines in Summit County's Snake River watershed. • Preparation of the NWCCOG 208 Regional Water Quality Management Plan, approved by the NWCCOG Board in May 2012 and currently under review by the Water Quality Control Division. The 208 Plan provides many of the legal underpinnings of QQ positions on water quality. • Providing technical memorandum on various issues, include responding to underpinnings of the formation of the Colorado Water Plan, the federal rulemaking on the Clean Water Act definition of "waters of the United States," and impacts of Aquatic Nuisance Species in the QQ region. • Support for implementation of the Colorado River Cooperative Agreement. The agreement resolves longstanding legal issues between the Denver Water Board and the West Slope and sets the stage for a new, cooperative way of approaching transbasin water issues, the idea for which was first developed through the Upper Colorado Project, a long-range water resources planning project initiated by QQ. • Board meetings that not only address pertinent organizational business but offer a forum for information sharing and education on state-wide issues. ORGANIZATION QQ's 2016 members, associate members, and participating water and sanitation districts include: Eagle County Aspen Basalt Sanitation District Grand County Basalt Bellyache Ridge Metro District Gunnison County Breckenridge Copper Mountain Consolidated Metro Pitkin County Carbondale Dillon Valley Metro District Summit County Crested Butte Eagle River Water and Sanitation District Park County Dillon East Dillon Water District Colorado River Water Eagle Fraser Sanitation District Conservation District* Fraser Granby Sanitation District Upper Gunnison River Water Frisco Grand County Water & Sanitation District Conservancy District* Granby Hamilton Creek Metro District Grand Lake Kremmling Sanitation District Gypsum Mid -Valley Metro District Hot Sulphur Springs Silverthorne Dillon Joint Sewer Authority Kremmling Silver Creek Water District Minturn Snowmass Water & Sanitation Silverthorne White Horse Springs Water & Sanitation Steamboat Springs Winter Park Water and Sanitation Vail Winter Park West Water & Sanitation District Winter Park Yampa * Associate members August 16, 2016 - Page 40 of TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Review Bike Share Programs PRESENTER(S): Mark Hoblitzell, Environmental Sustainability Coordinator ACTION REQUESTED OF COUNCIL: In order to determine next steps, staff seeks the answer to the following: Does the Vail Town Council support continued research and investment of staff time and funds toward a bike share program in the Town of Vail? BACKGROUND: The Vail Town Council directed staff to explore community bike share as an option for Vail during matters of council discussion on July 19th, 2016. The purpose of this presentation is to provide an introduction to bike share programs and organizational structures. Bike share programs have been steadily growing in popularity with most major cities in the United States having some form of bike share. In the State of Colorado, the communities of Aspen, Basalt, Boulder, Denver, and Fort Collins all have established and thriving bike share programs. STAFF RECOMMENDATION: Staff recommends the Vail Town Council direct staff to release a Request for Proposals for a qualified firm to perform a bike share feasibility study in 2017. ATTACHMENTS: Description Bike Share Program Memorandum Bike Share Program Presentation August 16, 2016 - Page 41 of TOWS! OF Memorandum To: Vail Town Council From: Community Development Department Date: August 16, 2016 Subject: Community Bike Share I. Purpose The purpose of this presentation is to provide an introduction to bike share programs and organizational structures. In order to determine next steps, staff seeks the answer to the following: Does the Vail Town Council support continued research and investment of staff time and funds toward a bike share program in the Town of Vail? II. Background The Vail Town Council directed staff to explore community bike share as an option for Vail during matters of council discussion on July 19th, 2016. Bike share programs have been steadily growing in popularity with most major cities in the United States having some form of bike share. In the State of Colorado, the communities of Aspen, Basalt, Boulder, Denver, and Fort Collins all have established and thriving bike share programs. Bike share could supplement existing public transit systems, ease parking and traffic congestion, and improve livability in the Town of Vail, contribute to the Town Council goal of "growing a balanced community" and compliment efforts to become a Certified Sustainable Destination. Bike share would also support the adopted Environmental Sustainability Strategic Plan: Goal #6 — Reduce the environmental impact of transportation by supporting efforts within the Eagle Valley to decrease total Vehicle Miles Traveled (VMT) by commuters and guests by 20% by 2020. Objective #2 - Establish collaborative partnerships for improved use of mass transit. Objective #3 - Increase bicycle use and alternative low impact modes of transportation. III. Bike Share Overview What is Bike Share? At the basic level, bike share is making bikes available for public users for short trips. Beginning in Holland, free community bike share first appeared as a concept as a way to expand transportation opportunities, particularly for trips too short for a bus and too long to walk. The concept grew into a bike library and finally into today's version of bike share. Bike share has always been a transportation and quality of life initiative with goals beyond providing free bikes. August 16, 2016 - Page 42 of Bikes can help ease congestion by reducing the need for cars and parking, provide additional transportation options and can be a solution for the "first and last mile" issue with public transit; i.e. getting to and from a bus stop or park and ride on either end of the commute. Free community bike programs (i.e. pink/yellow/white bikes) place bikes at various locations for community users. These bikes are painted a specific color or have distinct designs so users know which bikes are available for use. These programs have largely evolved into a more structured system with formalized check in/out procedures due to the tendency of free and unattended bikes to disappear through theft, inability to manage location of bikes, heavy and unreported maintenance needs. This type of system also requires a group of regular volunteers or staff to maintain and acquire new bikes. 2. Bike Library allows participants to register or sign out bikes from a centralized location. A deposit, small fee, or some form of sign out is used to ensure bikes are returned. This type of program ensures that bikes stay within the fleet and can minimize maintenance costs. This happens because if someone's name is tied to a bike, better care is taken or costs can be recovered. These programs require a physical location to provide space to store the bicycles. Volunteers or staff are needed to manage the inventory and check out process. Each library can determine the amount of time a bike may be checked out. 3. Bike Share features an automated check in/out based system that use kiosks and docking stations or "smart bike" technology where users can unlock bikes through mobile devices or on -bike technology. Bike share is normally fee-based and focuses on short duration trips. Technology is a prime feature of bike share programs from user interactivity to data collection that includes billing and usage statistics. Bike Share trips tend to be less than a half hour and typical distances range from 1-1.5 miles. Bike Share Management Systems Bike share systems are primarily operated in one of three different models dependent upon the needs of a community. These models range from government -run and operated, public-private partnerships, non-profit operations, or contract operations. Once past development and deployment, bike share programs have ongoing maintenance and operational demands. Government managed: programs that are managed by a municipal government or council of governments, like those in New York, Washington D.C, and Ketchum, ID. Operations are managed by public employees either through a stand-alone team or incorporated into transit departments. Sponsorships often support the program; ad - space sold on bikes and kiosks supplements revenue. High start up costs are common due to need for infrastructure (e.g. bikes, stations, technology). Municipal budgeting, grants, use and sponsorship revenue are critical components to ensuring a well -funded and viable system. 2. Partnership or non-profit model: programs where a board or non-profit is set up and funded through a variety of sponsorships, including municipal funding. The organization becomes responsible for maintaining the system and generating any funding needed to maintain and manage the system. Non-profit systems are in place in Aspen (WE -cycle) and Boulder (B -Cycle). Much like the government model, high start up costs exist due to need for infrastructure. Sponsorships, grants, and public funding remain a key component of a viable system. 3. Contract operations: programs operate similar to a non-profit model, but a private company owns the bike fleet and manages re -distribution, maintenance and operations. Town of Vail Page 2 August 16, 2016 - Page 43 of These programs tend to have lower initial start up costs than the other options, but higher long-term operational costs. Fleet and infrastructure are owned by the company and operated on a lease model. Zagster in Fort Collins, CO is an example of this operational method. In all types of operational models, bike share programs need additional funding outside of fee revenue to operate. This funding comes in the form of subsidies, sponsorships, or grants. High initial development costs are rarely recovered and fee structures are often unable to cover operational needs. Depending on the scale of a system, fee revenue can cover anywhere from 25% to 60% of operational costs. Bike share works best with scale and as a complimentary service to public transit services. IV. Bike Share in Mountain Resort Communities Currently, peer communities of Aspen, CO and Sun Valley, ID have established bike share programs. Jackson, WY is in the process of implementing bike share after a trial period and Summit County, UT (Park City) has issued an RFQ for bike share proposals. Aspen Bike share provides a particularly valuable case study due to proximity to Vail and long-term success. Aspen: WE -Cycle (https://www.we-cVcle.orq/) was established in 2010 as a public-private partnership bike share. We -Cycle is a 501(c)(3) nonprofit bike share program. Starting with 12 stations and 80 bikes, the system has grown to nearly 200 bikes and 43 stations between Basalt, Willits, EI Jebel and Aspen. WE -Cycle is currently exploring opportunities with Glenwood Springs as their system continues to expand. 62% of riders are locals and average trip times are between 7-8 minutes. WE -Cycle is a station -based system and users can combine season bike share passes with transit passes to leverage public transit networks. WE -Cycle employees up to 11 people during their summer operating season, 5 of which work to redistribute or rebalance bikes throughout the system. In 2014, We -Cycle participants logged over 17,000 rides and more than 33,000 miles. Sun Valley: Mountain Rides Bike Share (http://mrbikeshare.org/) connects the communities of Ketchum/Sun Valley and Hailey, Idaho. This system has 50 bikes and is operated by Mountain Rides (MR), a public transportation partnership between the communities of Bellevue, Blaine County, Hailey, Ketchum, and Sun Valley Idaho. MR Bike share uses "Smart Bike" technology so stations are not needed and users may unlock bikes through cellular or Wi-Fi networks. Users can find bikes using a mobile device sign -in and get a code to unlock the specific bike. After the trip, a bike can be locked up anywhere within an approved zone to complete the trip. This type of system can be cheaper to implement, as kiosks and docking stations are not needed. Jackson: Friends of Pathways (http://www.friendsofpathways.org/bike-share/) started bike share development in Jackson in 2010. A feasibility study was completed in 2011 that recommended improvement in trail systems and other infrastructure before a bike share would be feasible. In the summer of 2015, Jackson launched a bike share trial period that lasted around a month. In this test phase, 382 people logged 821 trips and 2,119 miles. This trial period was successful and in the spring of 2017, Jackson hopes to launch a bike share with 50 initial bikes. The town, County, and Friends of Pathways are currently in the process of raising Town of Vail Page 3 August 16, 2016 - Page 44 of • Summit Count, UT (Park City area): issued a RFQ in April 2016 for an electric bike share system. No updates on the project are currently available. V. Bike Share in Town of Vail Bike share could be a valuable addition to the Town of Vail, if implemented properly. A discussion of pros, cons, considerations follow. Pros • Provides an alternative to cars for short trips • Provides low or no cost access to bikes • Compliments existing public transportation systems • Allows for use of bikes without concerns of storage, theft, or maintenance issues • Additional bicycle option (i.e. serves as commuter bike accessible to anyone) • Encourages active living and healthy lifestyles • Reduces vehicles and impact on parking structures • Reduces community carbon footprint in support of sustainability goals • Bike share is far less expensive than building new parking infrastructure • Quality of life enhancement and support to the Sustainable Destination Project Cons • Cost of implementation • Space constraints for bike share stations • Potential impact to local bike rental businesses • Uncertain level of participation • High level of existing bike and pedestrian congestion within Village Core and Lionshead Considerations Town Geography Due to the linear geography of the town as well as the dense nature of the village cores, bike share presents unique challenges. The average distance from a parking structure to a town amenity tends to be shorter than the average bike share trip. For example, it is a half -mile from the structure to Ford Park. The typical bike share trip distance is between 1 and 1.5 miles. That distance is the equivalent of the distance from West Lionshead Circle to Ford Park. Other distances may be too far for average bike share users; it is nearly 3 miles from Vail Village to the West Vail Mail. For bike share to succeed in the Town of Vail, a large system would be required to provide adequate coverage from East Vail to West Vail and all areas in-between. If council wishes to pursue bike share, a system should be developed to get residents and visitors to the villages leveraging the local parks and bus stops throughout town. In the villages, stations should be pushed to the outside or near the transportation centers to encourage users to leave bikes and go on foot when in the village cores. Local Bike Rental Impact Staff met with 5 Local bike rental operators and reached out to a total of 10 stores to gauge opinion of bike share in the community. Prime rental season is about 5-6 weeks from late June to Early August. Storeowners are already feeling a crowded rental market with rental rates as low as $10-$12 per hour for comfort bikes. There is also a sense that the Villages are congested Town of Vail Page 4 August 16, 2016 - Page 45 of with pedestrians and bikes therefore an increase in traffic in the village cores may impact guest experience and safety. The general sense among the rental community is that while skeptical, rental stores are not totally opposed as long as the shops are included in the planning process. Bike share programs tend to strike a balance with rental operations through: • Priced for short duration trips with high overtime fees to encourage bike rental for trips over 1 hour • Co -advertising and marketing of local bike shops • FAQ on bike rental vs. bike share • Age limits (i.e., 18 and over) Costs Bike share can be an expensive program and multiple sources may be needed for financing including grant funding. WE -Cycle had an initial set up cost of $650,000, with $500,000 toward purchase of bikes and stations while the remainder was spent in program development and staffing. WE -Cycle also has a $280,000 annual operating budget with a dedicated staff (2 year- round and 8-9 seasonal). 60 percent of WE -Cycle revenue comes from sponsorship and partnership funding. To start the Jackson program in 2017, partners intend to raise $145,000 to purchase the initial bikes, equipment, and hire an operator. Town Code Bike share in the Town of Vail requires additional considerations. Section 11-7-12, Vail Town Code, would prohibit the display of sponsorships on the bikes. This would limit revenue opportunities and reduce possible sponsor value. Aspen has a similar code regarding on -street advertising. WE -Cycle needed to enter into a vendor agreement with the town to allow for limited sponsorship logos to be displayed on bikes. VI. Next Steps A bike share feasibility study could provide a framework, legitimacy, and guidance for development of a viable program in the Town of Vail. Feasibility studies can include the following components: Local Context Analysis that researches distances, demographics, infrastructure, policies, and stakeholder engagement. Preliminary system plan includes recommended number of bikes, stations, or type technology. Business model recommendations to help guide organizational structure decisions and projected financial performance. A feasibility study will need to address the following questions: • Who would the bike share program serve? • Which areas of town should be connected? • Would enough people use bike share to justify costs? • What type of system and management structure works best for the town? • What type of bike share network balances the needs of local residents and employees with bike rental businesses in town? Town of Vail Page 5 August 16, 2016 - Page 46 of • What are the qualitative and quantitative returns on investment on a bike share program (e.g. bicycle -friendly community certifications, impact on parking and congestion, impact to the adopted environmental sustainability goals and community culture)? Feasibility studies range $30,000450,000 for a community the size of Vail. Rough estimate provided by Alta Planning and Design (http://altaplanning.com/services/bike-share/) a firm that specializes in bike share feasibility studies. Does the Vail Town Council support continued research and investment of staff time and funds toward a bike share program in the Town of Vail? VII. Staff recommendation Staff recommends the Vail Town Council direct staff to release a Request for Proposals for a qualified firm to perform a bike share feasibility study in 2017. This will enable the community to address the major questions and identify the best type of system that would work for both residents and business owners. Town of Vail Page 6 August 16, 2016 - Page 47 of I Bike Share Education Session C.'IlJfJJ!JfJJrJ J`JJJ fJJ�IJr Mark Hoblitzell Environmental Sustainability Coordinator Office: 1.9 70.4 79.2333 mhoblitzell@vailgov.com Town of Vail I Community Development 08/16/16 August 16, 2016 -Page 49 of 133 What is Bike Share? JJ��JJ JJJJ Bike Share: making bikes available to users for short trips. Bike Library Community Bikes Bike Share Town of Vail I Community Development 08/16/16 August 16, 2016 -Page 50 of 133 3 What is Bike Share? J1JJ....I I1. -J J JIIJJIJ� �JJ�JIIJJ Bike Share programs are typically managed through one of three primary structures: 1. Government Management 2. Partnership or Nonprofit 3. Contract Operations Grycle FAA zagstef we,,CYCLe community -supported bike share Town of Vail I Community Development 08/16/16 August 16, 2016 -Page 51 of 133 4 What is Bike Share? �JI" 1 p j1 ' S ONTARIO Regina i NORTH Winopeg V er ASHING70N ,Q MONTANA DAKOTAViSi l�_ MINHESmA Min lis SOUTH WISCONSIN re ir. ,p DAKOTA I WYOMING MICHIGAN q �jfEry S•L7�V• United Stales urAH � cr s, � n•Is`5',ficl {Ji1l�' �/ NIA L7L�T11as I 0R KAN SAS W TE IISEE Lu LLWYY AAQ04A /Y{P V/ 'JFW MEXICO R MISSISSIPPI �\ V ALAE M ToFORGIA �jW'' I Paso E KAS BAJA CALIFORNIA A LU Vacksonville SONORA w [HIHV AHV San �{Wp N¢ RS Liles tl0 CDAH VILA q� NUFVC I F. M y Gilf! o! 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August 16, 2016 - Page 52 of 133 5 Bike Share in Town of Vail Pros • Provides an alternative to cars for Reduces vehicles and impact on parking • short trips structures • Provides low or no cost access to bikes • Reduces community carbon footprint • Compliments existing public transportation systems • Allows for use of bikes without concerns of storage, theft, or maintenance issues • Additional bicycle option (i.e. serves as commuter bike accessible to anyone) • Encourages active living and healthy lifestyles Town of Vail I Community Development 08/16/16 • Bike share is far less expensive than building new parking infrastructure • Quality of life enhancement and support to the Sustainable Destination Project August 16, 2016 - Page 53 of 133 6 Bike Share in Town of Vail Cons • Cost of implementation • Space constraints for bike share stations • Potential impact to local bike rental businesses • Uncertain level ofartici ationi p p • High level of existing bike and pedestrian congestion within Village Core and Lionshead Town of Vail I Community Development 08/16/16 August 16, 2016 -Page 54 of 133 7 Bike Share in Town of Vail <<J��, IJ J �J! i Important considerations for Bike Share in Vail • Community Layout • Bike rental as major line of business • Existing pedestrian and bicycle congestion ' Advertising sign code 4 Town of Vail I Community Development 08/16/16 August 16, 2016 -Page 55 of 133 8 Bike Share in Town of Vail Bike Share Feasibility Studies provide legitimacy and guidance to bike share development. Studies contain the following: • Local Context Analysis • Preliminary System Plan • Business model recommendations Town of Vail I Community Development 08/16/16 August 16, 2016 -Page 56 of 133 9 Bike Share in Town of Vail Bike share can be expensive to properly implement and maintain. If properly deployed bike share programs can result in reduced traffic and congestion and improved quality of life. • $2,000-$5,000 per bike initial costs depending on system • Ongoing operational and maintenance costs • Need for sponsors and partners to cover system costs Town of Vail I Community Development 08/16/16 August 16, 2016 -Page 57 of 133 10 Bike Share In Town of Vail r.' J I J �J (II �I'JlJ • Who would program serve? • What area should be connected? • Would there be enough use to justify costs? • What type of management system would work best? • What type of network would balance needs of users and businesses? • What are the qualitative and quantitative returns on investment on a bike share program? q PIF T _ Town of Vail I Community Development 08/16/16 August 16, 2016 -Page 58 of 133 11 Bike Share In Town of Vail ��!J��rJJIJ CJI' r.J�IJr:JJ Does the Vail Town Council support continued research and investment of staff time and funds toward a bike share program in the Town of Vail? Town of Vail I Community Development 08/16/16 August 16, 2016 -Page 59 of 133 12 TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Employee Housing Fee -in -Lieu Discussion - Proposed Ordinance No. 23, Series of 2016 PRESENTER(S): Alan Na=aro, Housing Manager ACTION REQUESTED OF COUNCIL: Discussion and Town Council guidance for moving forward with the policy change to the current fee in lieu sections of the Town Code. [�-m4ffi e 9T � I sly In February of 2016, the Town Council requested background information and began discussions on how the Town of Vail calculates its annual fee in lieu for mitigation of employee housing impacts (Vail Town Code Sections 12-23, 12-24) and the Employee Housing Unit (EHU) Exchange Program (Section 12-13-5). The VLHA has been tasked with making recommendations to the Council on options for changes to the fee in lieu policy, at their July 26, 2016 voted to forward their proposed changes to the PEC for their recommendation to the Town Council. STAFF RECOMMENDATION: Town Council consider the policy changes recommended by the VLHA and endorsed by the PEC and direct staff on how to proceed with the proposed ordinance. ATTACHMENTS: Description Staff Memo Proposed Ordinanance No. 23 Series 2016 PEC Memo Fee in Lieu Comparison Matrix PEC Results 080816 August 16, 2016 - Page 60 of 0) TOWN OF VAIL ' Memorandum TO: Town Council FROM: Community Development Department DATE: August 16, 2016 SUBJECT: Ordinance No. 23, Series 2016, an Ordinance to amend Section 12-13-5, Employee Housing; Employee Housing Unit Deed Restriction Exchange Program (Exchange Program), Section 12-23-6, Commercial Linkage; Methods of Mitigation, and Section 12-24-6, Inclusionary Zoning; Methods of Mitigation, Vail Town Code, concerning the payment of Fees in Lieu of providing Employee Housing and setting forth details in regard thereto. SUMMARY This change in policy is proposed to better define the circumstances under which a fee in lieu payment may be accepted by the Vail Town Council for mitigation of employee housing obligations. Currently, fees in lieu may be proposed to satisfy these obligations largely at the discretion of an applicant. The proposed policy would change the circumstances under which fees in lieu may be accepted. As proposed, fees in lieu will only be accepted for fractional requirements, i.e., less than 1.25 employees, or less than 438 square feet (partial or remainder obligations) with the only exception being for participation in the Exchange Program involving Employee Housing Units with deed restrictions approved prior to July 22, 1994. The purpose of the amendment is to define the acceptance of fees in lieu for employee housing mitigation requirements under: The Exchange Program involving Employee Housing Units as: o Mitigation for any fractional portion of the required square footage not provided by a proposed EHU, or o Mitigation in full only for Employee Housing Units with deed restrictions approved prior to July 22, 1994. These deed restrictions contained the following language: "if the unit is rented, it shall be rented only to tenants who are full time employees... ",- The ,The Commercial Linkage Program for fractional requirements (partial or remainder obligations) less than 1.25 employees; The Inclusionary Zoning Program for fractional requirements (partial or remainder obligations) less than 438 square feet. August 16, 2016 - Page 61 of II. BACKGROUND In February of 2016, the Town Council requested background information and began discussions on how the Town of Vail calculates its annual fee in lieu for mitigation of employee housing impacts (Vail Town Code Sections 12-23, 12-24) and the Employee Housing Unit (EHU) Exchange Program (Section 12-13-5). Several work sessions have been held since then, including a joint work session with the Vail Local Housing Authority (VLHA) to determine if the fees charged are adequate, are achieving their goals, and what changes could be made to improve performance towards meeting those goals. The VLHA has been tasked with making recommendations to the Council on options for changes to the fee in lieu policy. On June 27, 2016 staff presented to the Planning and Environmental Commission (PEC) the options under consideration by the VLHA for feedback. The VLHA has considered this feedback and at their July 26, 2016 voted to forward their proposed changes to the PEC for their recommendation to the Town Council. III. PLANNING AND ENVIRONMENTAL COMMISSION RECOMMENDATION On August 8, 2016 the Planning and Environmental Commission (PEC) recommended that the Vail Town Council approve, Ordinance No. 23, Series of 2016, upon first reading, with a vote of 5-0. This recommendation was based upon the review of the criteria outlined in Section VI of the August 8, 2016 memorandum to the Planning and Environmental Commission, and the evidence and testimony presented. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and II. That the amendment furthers the general and specific purposes of the zoning regulations; and III.That the amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. IV. ACTION REQUESTED OF THE TOWN COUNCIL Should the Vail Town Council choose to approve Ordinance No. 23, Series of 2016 upon first reading, the Planning and Environmental Commission recommends that the Council passes the following motion: Town of Vail Page 2 August 16, 2016 - Page 62 of "The Vail Town Council approves Ordinance No. 23, Series of 2016, an ordinance amending Section 12-13-5, Employee Housing; Employee Housing Unit Deed Restriction Exchange Program (Exchange Program), Section 12-23-6, Commercial Linkage; Methods of Mitigation, and Section 12-24-6, Inclusionary Zoning; Methods of Mitigation, Vail Town Code, concerning the payment of Fees in Lieu of providing Employee Housing and setting forth details in regard thereto." Should the Vail Town Council choose to approve Ordinance No. 23, Series of 2016 the Planning and Environmental Commission recommends the Council makes the following findings: That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and 2. That the amendment furthers the general and specific purposes of the zoning regulations; and 3. That the amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. V. ATTACHMENTS A. Ordinance No. 23, Series of 2016 B. PEC Memorandum, dated August 8, 2016, with attachments C. August 8, 2016 PEC meeting results Town of Vail Page 3 August 16, 2016 - Page 63 of ORDINANCE NO. 23 SERIES 2016 AN ORDINANCE AMENDING SECTION 12-13-5, EMPLOYEE HOUSING DEED RESTRICTION EXCHANGE PROGRAM, SECTION 12-23-6, COMMERCIAL LINKAGE, METHODS OF MITIGATION, SECTION 12-24-6 INCLUSIONARY ZONING, VAIL TOWN CODE, TO AMEND THE DEED - RESTRICTION EXCHANGE PROGRAM, COMMERCIAL LINKAGE, AND INCLUSIONARY ZONING, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, on June 3, 2008, the Vail Town Council directed the Community Development Department to prepare amendments to the Vail Town Code to establish an Employee Housing Unit (EHU) deed restriction exchange program; WHEREAS, on July 26, 2016, the Vail Local Housing Authority of the Town of Vail held a public meeting and reviewed and forwarded a recommendation of approval to the Vail Town Council for the proposed text amendments to the Zoning Regulations; WHEREAS, on August 8, 2016, the Planning and Environmental Commission of the Town of Vail held a public hearing and reviewed and forwarded a recommendation of approval to the Vail Town Council for the proposed text amendments to the Zoning Regulations in accordance with the procedures and criteria and findings outlined in Section 12-3-6 of the Vail Town Code; WHEREAS, the Town Council finds and determines that the amendments are consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and are compatible with the development objectives of the Town, based upon Section VII of the Staff memorandum to the Planning and Environmental Commission dated August 8, 2016, and the evidence and testimony presented; WHEREAS, the Town Council finds and determines that the amendments further the general and specific purposes of the Zoning Regulations, based upon Section VII of the Staff memorandum to the Planning and Environmental Commission dated August 8, 2016, and the evidence and testimony presented; WHEREAS, the Town Council finds and determines that the amendments promote the health, safety, morals, and general welfare of the Town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality, based upon Section VII of the Staff memorandum dated August 8, 2016. Ordinance No. 23, Series 2016 August 16, 2016 - Page 64 of NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Section 12-13-5, Employee Housing Deed Restriction Exchange Program, of the Vail Town Code is hereby amended as follows (text to be deleted is in strikethm io text that is, to be added is bold. Sections of text that are not amended have been omitted.) C. Definitions: For the purpose of this section: PROPOSED EHU: The existing, non -deed restricted dwelling unit that is being proposed to receive an employee housing deed restriction as part of this program. D. General Requirements: The tTown eCouncil may approve the removal of an employee housing deed restriction from an existing employee housing unit in exchange for the placement of an employee housing deed restriction, and/or the payment of a fee in lieu, as described in Paragraph 5 below. 5. Fee fi4 in Lieu: The applicant may O provide a fee in lieu payment to the town of Vail for any fractional portion of the required square footage less than 438 square feet not provided by a proposed EHU, if the proposed EHU does not fulfill the required amount of calculated square footage. The teWR s" GRIP use moRies nollented from the foes in lies i to provide new employee hoi isino The applicant shell nasi a fee in lies i equal to the felleWin`r formulas: A. The Town Council at its sole discretion may accept fee in lieu payment for the full required square footage only if the exchange EHU was approved prior to July 22, 1994, and has a deed restriction that includes the language stating "if the unit is rented, it shall be rented only to tenants who are full time employees...". B. The Fee in Lieu calculated amount shall be paid after approval of the application by Town Council, but prior to recording of the deed restriction release. The fee shall be based upon the current fee structure in place at the time of payment. Early payment of the fee in lieu shall not be accepted prior to approval. The approval for deed restriction release shall sunset one year from the date of approval and any fees paid are non-refundable. C. The Town shall use monies collected from fees in lieu only to provide incremental new employee housing units. Existing EHU square feet x multiplier x inclusionary zoning fee = fee in lieu payment Ordinance No. 23, Series 2016 2 August 16, 2016 - Page 65 of E. Fees: The Jown eCouncil shall set an application fee schedule sufficient to cover the cost of town staff time and other expenses incidental to the review of the application. The fee shall be paid at the time of the application, and shall not be refundable. F. Review Process: 2. Review Procedures: a. Administrator Review: The administrator shall review the application for completeness and compliance with this section, and shall make a determination of completeness and compliance with this section within fourteen (14) days of application submittal. Should the administrator deem that the application is incomplete or not in compliance with this section, the administrator shall deny the application. Should the administrator deem the application is both complete and in compliance with this section, the administrator shall forward the application for review by the Vail tLocal hHousing a -Authority. b. Vail Local Housing Authority Review: The review of a proposed employee housing deed restriction exchange application shall be held by the Vail ILocal Ordinance No. 23, Series 2016 3 August 16, 2016 - Page 66 of .., E. Fees: The Jown eCouncil shall set an application fee schedule sufficient to cover the cost of town staff time and other expenses incidental to the review of the application. The fee shall be paid at the time of the application, and shall not be refundable. F. Review Process: 2. Review Procedures: a. Administrator Review: The administrator shall review the application for completeness and compliance with this section, and shall make a determination of completeness and compliance with this section within fourteen (14) days of application submittal. Should the administrator deem that the application is incomplete or not in compliance with this section, the administrator shall deny the application. Should the administrator deem the application is both complete and in compliance with this section, the administrator shall forward the application for review by the Vail tLocal hHousing a -Authority. b. Vail Local Housing Authority Review: The review of a proposed employee housing deed restriction exchange application shall be held by the Vail ILocal Ordinance No. 23, Series 2016 3 August 16, 2016 - Page 66 of #Housing aAuthority at a regularly scheduled meeting. A report of the community development department staff's findings and recommendations shall be made at the formal hearing before the Vail tLocal #Housing aAuthority. Within twenty (20) days of the closing of a public hearing on a proposed amendment, the Vail ILocal #Housing aAuthority shall act on the application. The autherity Vail Local Housing Authority may recommend approval of the application as initiated, may recommend approval with such modifications as it deems necessary to accomplish the purposes of this title, or may recommend denial of the application. The autherity Vail Local Housing Authority shall transmit its recommendation, together with a report on the public hearing and its deliberations and findings, to the Jown eCouncil. c. Town Council Review: Upon receipt of the report and recommendation of the authority, the Jown eCouncil shall set a date for hearing within the following thirty (30) days. Within twenty (20) days of the closing of a public hearing on the application, the Jown eCouncil shall act on the application. The Jown eCouncil shall consider but shall not be bound by the recommendation of the Vail tLocal #Housing aAuthority. The Jown eCouncil may approve, either in accordance with the recommendation of the Vail ILocal #Housing aAuthority or in modified form, or the Jown eCouncil may deny the application. d. Appeal: Administrator and Jown eCouncil decisions may be appealed in accordance with the provisions in section 12-3-3, "Appeals", of this title. 3. Criteria and Findings: a. Criteria: Before acting on an employee housing deed restriction exchange application, the Vail ILocal #Housing aAuthority and Vail Jown eCouncil shall consider the following criteria with respect to the application: b. Necessary Findings: Before recommending and/or granting an approval of an employee housing deed restriction exchange application, the Vail tLocal #Housing aAuthority and the Vail Jown eCouncil shall make the following findings with respect to the application: (Ord. 10(2011) §§ 1, 2, 3, 4: Ord. 31(2008) § 1) Section 2. Section 12-23-6, Commercial Linkage, Methods of Mitigation, of the Vail Town Code is hereby amended as follows (text to be deleted is in StFikethFG i`vh text that is, to be added is bold. Sections of text that are not amended have been omitted.) A. For all new construction (i.e., development that does not affect any existing buildings or structures) and demo/rebuild projects that result in a mitigation requirement of 1.25 employees or greater, no less than one-half (1/2) the Ordinance No. 23, Series 2016 0 August 16, 2016 - Page 67 of mitigation of employee housing required by this chapter shall be accomplished with on site units. 4. Fees 44 in Lieu: An applicant may provide a payment of fees in lieu only for any fractional remainder of the requirement generated under this chapter totaling less than 1.25 employees. 5. Remaining Portion Of of Requirement: Any remaining portion of the mitigation requirement not provided with on site units shall be provided in accordance with subsection B of this section. B. For all development projects except those mitigated by subsection A of this section, the mitigation of employee housing required by this chapter shall be accomplished through one, or any combination, of the methods further described in this section. Unless otherwise regulated by this title, the choice of method(s) used to mitigate the employee housing requirements of this chapter shall be at the sole discretion of the applicant. 2. Conveyance Of Vacant Property On Site: An applicant may convey on site real property to the Jown on which no covenants, restrictions or issues exist that would limit the construction of EHUs, at the sole discretion of the Jown eCouncil. This method does not mitigate the on site unit requirements of subsection A of this section. 4. Payment Of of Fees In in Lieu: d. The Jown shall eely use monies collected from fees in lieu only to provide incremental new employee housing units. e. An applicant may provide a payment of fees in lieu only for any fractional remainder of the requirement generated under this chapter totaling less than 1.25 employees. 5. Conveyance Of of Vacant Property Off Site: The tTown ECouncil may, at its sole discretion, accept the conveyance of vacant property off site in lieu of requiring the provision of EHUs, provided that no covenants, restrictions or issues exist on such property that would limit the construction of EHUs. (Ord. 1(2008) § 24) Section 3. Section 12-24-6, Inclusionary Zoning, Methods of Mitigation, of the Vail Town Code is hereby amended as follows (text to be deleted is in strikethreuo text that is, to be added is bold. Sections of text that are not amended have been omitted.) A. For all new construction (i.e., development that does not affect any existing buildings or structures) and demo/rebuild projects that result in a mitigation Ordinance No. 23, Series 2016 5 August 16, 2016 - Page 68 of requirement of four hundred thirty eight (438) square feet or greater, no less than one-half (1/2) the mitigation of employee housing required by this chapter shall be accomplished with on site units. 4. Fees fi4 in Lieu: An applicant may provide a payment of fees in lieu only for any fractional remainder of the requirement generated under this chapter totaling less than four hundred thirty eight (438) square feet of EHU floor area. 5. Remaining Portion Of of Requirement: Any remaining portion of the mitigation requirement not provided with on site units n4ay shall be provided in accordance with subsection B of this section. C. For all development projects except those mitigated by subsection A of this section, the mitigation of employee housing required by this chapter shall be accomplished through one, or any combination, of the methods further described in this section. Unless otherwise regulated by this title, the choice of method(s) used to mitigate the employee housing requirements of this chapter shall be at the sole discretion of the applicant. 2. Conveyance Of Vacant Property On Site: An applicant may convey on site real property to the Jown on which no covenants, restrictions or issues exist that would limit the construction of EHUs, at the sole discretion of the frown sCouncil. This method does not mitigate the on site unit requirements of subsection A of this section. 4. Payment Of of Fees fR in Lieu: d. The Jown shall use monies collected from fees in lieu only to provide incremental new employee housing units. e. An applicant may provide a payment of fees in lieu only for any fractional remainder of the requirement generated under this chapter totaling less than four hundred thirty eight (438) square feet of EHU floor area. 5. Conveyance Of of Vacant Property Off Site: The tTown ECouncil may, at its sole discretion, accept the conveyance of vacant property off site in lieu of requiring the provision of EHUs, provided that no covenants, restrictions or issues exist on such property that would limit the construction of EHUs. (Ord. 1(2008) § 25) Section 4. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause Ordinance No. 23, Series 2016 n August 16, 2016 - Page 69 of or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 5. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 6. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 7. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 16th day of August, 2016 and a public hearing for second reading of this Ordinance set for the 6th day of September, 2016, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. ATTEST: Patty McKenny, Town Clerk Ordinance No. 23, Series 2016 7 Dave Chapin, Mayor August 16, 2016 - Page 70 of INTRODUCED, READ, ADOPTED AND ENACTED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 6th day of September, 2016. Dave Chapin, Mayor Patty McKenny, Town Clerk Ordinance No. 23, Series 2016 August 16, 2016 - Page 71 of TOWN OFVAIL � Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: August 8, 2016 SUBJECT: A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-13-5, Employee Housing; Employee Housing Unit Deed Restriction Exchange Program (Exchange Program), Section 12-23-6, Commercial Linkage; Methods of Mitigation, and Section 12-24-6, Inclusionary Zoning; Methods of Mitigation, Vail Town Code, concerning the payment of Fees in Lieu of providing Employee Housing and setting forth details in regard thereto (PEC16-0025). Applicant: Town of Vail Planner: Alan J. Nazzaro, Housing Manager Jonathan Spence, Planner SUMMARY Upon recommendation from the Vail Local Housing Authority (VLHA), the Community Development Department proposes a change to the policy concerning the acceptance of fee in lieu payments under the Town of Vail's Inclusionary Zoning, Commercial Linkage and Employee Housing Deed Restriction Exchange Programs. This change in policy is proposed to be codified through amendments to Section 12-13-5 Employee Housing Unit Deed Restriction Exchange Program, Section 12-23-6, Methods of Mitigation under Commercial Linkage, and Section 12-24-6, Methods of Mitigation under Inclusionary Zoning of the Vail Town Code (Code). In addition to the proposed text amendments related to the change in policy, staff has also proposed minor changes to the language of the sections to improve readability and clarity. This change in policy is proposed to better define the circumstances under which a fee in lieu payment may be accepted by the Vail Town Council for mitigation of employee housing obligations. Currently, fees in lieu may be proposed to satisfy these obligations largely at the discretion of an applicant. The change in policy proposed would change the circumstances when fees in lieu may be accepted only to fractional requirements (partial or remainder obligations) with the only exception being for participation in the Exchange Program involving Employee Housing Units with deed restrictions approved prior to July 22, 1994. Please find a more detailed explanation of this proposed change in policy below in Section II or, alternatively, in the matrix provided as Attachment A. August 16, 2016 - Page 72 of Based upon staff's review of the criteria outlined in Section VI of this memorandum and the recommendation of the VLHA as requested by Town Council on this matter, the Community Development Department recommends the Planning and Environmental Commission forward a recommendation of approval for the Prescribed Regulation Amendment to the Vail Town Council. II. DESCRIPTION OF REQUEST The purpose of the amendment is to define the acceptance of fees in lieu for employee housing mitigation requirements under: • The Exchange Program involving Employee Housing Units as: o mitigation for any fractional portion of the required square footage not provided by a proposed EHU 0 or in full only for Employee Housing Units with deed restrictions approved prior to July 22, 1994. These deed restrictions contained the following language: "if the unit is rented, it shall be rented only to tenants who are full time employees... ",- • ,• The Commercial Linkage Program to fractional requirements (partial or remainder obligations) less than 1.25 employees; • The Inclusionary Zoning Program to fractional requirements (partial or remainder obligations) less than 438 square feet. Existing Policy As currently written, the Code allows the use of fees in lieu at the discretion of the applicant to satisfy any and all calculated mitigation requirements of the Exchange Program (Section 12-13-5). Similarly, the Code allows the use of fees in lieu at the discretion of the applicant to satisfy any employee housing obligations not required to be fulfilled on-site in both the Inclusionary Zoning and Commercial Linkage programs (Sections 12-23-6 and 12-24-6). Proposed Policy The proposed policy changes are recommended as follows: With respect to the Employee Housing Unit Deed Restriction Exchange program (Section 12-13-5); Fees in lieu shall only be accepted as mitigation for any fractional portion of the required square footage not provided by a proposed EHU or in full only for Employee Housing Units with deed restrictions approved prior to July 22, 1994. These deed restrictions contained the following language: "if the unit is rented, it shall be rented only to tenants who are full time employees... ". The rationale for accepting fees for these units is that the deed restriction language does not require the units to be occupied and therefore their value to the community may be less than that of other, more recently established units that are required to be occupied. Town of Vail Page 2 August 16, 2016 - Page 73 of • With respect to Commercial Linkage program (Section 12-23): Fees in lieu shall only be accepted for a fractional unit requirement resulting from an employee generation of less than 1.25 employees or a fractional remainder. With respect to the Inclusionary Zoning program (Section 12-24): Fees in lieu shall only be accepted for the mitigation of housing obligations that are a result of a fractional unit requirements resulting from and obligation of less than 438 square feet or a fractional remainder. With respect to contingency language for instances of extraordinary circumstances the following is proposed : "At the sole discretion of the Town, an exception may be granted from the requirements of this Chapter based upon a finding by the Town Council that exceptional or extraordinary circumstances or conditions apply that prevent the implementation of the required mitigation methods and a mutual agreement is reached between the Town and the Applicant with regard to mitigation." Resulting Effects of the Change in Policy The effects resulting from the proposed changes to the policy regarding the acceptance of fees in lieu as mitigation will be felt by both the development community as well as owners of existing deed restricted units that were not created as a result of Inclusionary Zoning or Commercial Linkage Requirements. For the development community, the change in policy removes one mitigation option for meeting the housing obligation not required on-site. Remaining mitigation options include meeting the full requirement on- site with either EHU's or dormitory style housing, off site units or the conveyance of off site property. The removal of the fee in lieu option will require the development community to meet the housing obligation, unless satisfied through the conveyance of vacant property, with actual units of housing, either through new construction or through the placement of a deed restriction on an existing housing unit. For the owners of deed restricted units wishing to participate in the Employee Housing Unit Deed Restriction Exchange Program, fees in lieu will only be accepted for any fractional portion of the required square footage not provided by a proposed EHU or in full for units with deed restrictions approved prior to July 22, 1994 containing the above mentioned language. As a result, for owners of units otherwise eligible created after this date, the exchange unit must be replaced with another unit, as outlined in Section 12- 13-5 D.2. III. BACKGROUND In February of 2016, the Town Council requested background information and began discussions on how the Town of Vail calculates its annual fee in lieu for mitigation of employee housing impacts (Code Sections 12-23, 12-24) and the Employee Housing Unit (EHU) Exchange Program (Section 12-13-5). Several work sessions have been Town of Vail Page 3 August 16, 2016 - Page 74 of held since then, including a joint work session with the Vail Local Housing Authority (VLHA) to determine if the fees charged are adequate, are achieving their goals, and what changes could be made to improve performance towards meeting those goals. The VLHA has been tasked with making recommendations to the Council on options for changes to the fee in lieu policy. On June 27, 2016 staff presented to the Planning and Environmental Commission (PEC) the options under consideration by the VLHA for feedback. The VLHA has considered this feedback and at their July 26, 2016 voted to forward their recommendation contained herein to the PEC for their recommendation to the Town Council. IV. PROPOSED TEXT AMENDMENT LANGUAGE The proposed changes to Section 12-13-5, Employee Housing; Employee Housing Unit Deed Restriction Exchange Program, Section 12-23-6 , Commercial Linkage: Methods of Mitigation and Section 12-24-6, Inclusionary Zoning: Methods of Mitigation to implement the proposed change in policy can be found below. In addition to the changes necessary for the implementation of the revised policy, staff has also included a number of minor changes to improve the readability. Please refer to the matrix included as Attachment A for a further explanation of these changes. The proposed language is as follows with new language in bold and language to be removed see through. 12-13-5: EMPLOYEE HOUSING UNIT DEED RESTRICTION EXCHANGE PROGRAM: A. Purpose: The purpose of this section is to provide occupied livable, affordable employee housing units within the town of Vail through the establishment of an employee housing unit deed restriction exchange program. The exchange program allows the town council to release a deed restriction from an existing employee housing unit in exchange for the placement of an employee housing deed restriction on another dwelling unit B. Applicability: The program established under this section applies to existing employee housing units. This shall not apply to any existing employee housing unit that is already price appreciation capped or any employee housing unit established to meet the on site employee mitigation requirements of chapter 23, "Commercial Linkage", or chapter 24, "Inclusionary Zoning", of this title or as part of an approved development plan. C. Definitions: For the purpose of this section: COMMERCIAL JOB CORE: Those areas located south of Interstate 70, east of the intersection of Forest Road and South Frontage Road, north of Vail Mountain, and Town of Vail Page 4 August 16, 2016 - Page 75 of west of the town of Vail soccer fields on Vail Valley Road, as further defined by exhibit A of this section. EXCHANGE EHU: The existing nonprice appreciation capped employee housing unit or other unit with an employee housing deed restriction that is being proposed to have the deed restriction released as part of this program. PROPOSED EHU: The existing, non -deed restricted dwelling unit that is being proposed to receive an employee housing deed restriction as part of this program. D. General Requirements: The town council may approve the removal of an employee housing deed restriction from an existing employee housing unit in exchange for the placement of an employee housing deed restriction onto another dwelliRg i snit the proposed EHU, and/or the payment of a fee in lieu, as described in Paragraph 5 below. 5. Fee in Lieu: The applicant may 9 provide a fee in lieu payment to the town of Vail for any fractional portion of the required square footage less than 438 square feet not provided by a proposed EHU, if the proposed EHU does not fulfill the required amount of calculated square footage. The +, WR shall only annlinant shall nasi a foo in lieu equal to the f0lI0Winn formulas: The Town Council at its sole discretion may accept fee in lieu payment for the full required square footage only if the exchange EHU was approved prior to July 22, 1994, and has a deed restriction that includes the language stating "if the unit is rented, it shall be rented only to tenants who are full time employees...". The Fee in Lieu calculated amount shall be paid after approval of the application by Town Council, but prior to recording of the deed restriction release. The fee shall be based upon the current fee structure in place at the time of payment. Early payment of the fee in lieu shall not be accepted prior to approval. The approval for deed restriction release shall sunset one year from the date of approval and any fees paid are non-refundable. The town shall use monies collected from fees in lieu only to provide incremental new employee housing units. Existing EHU square feet x multiplier x inclusionary zoning fee = fee in lieu payment a. if the-eXGh�.hange F=HI I was approved prior to lily 22 1994, and has a deed n• rented,f the unit is it shall be rented only to tenants who aro full time ecmpleyeeS ..", the formula for fee On hca payment is• Town of Vail Page 5 August 16, 2016 - Page 76 of 6. At the sole discretion of the Town, an exception may be granted from the requirements of this Chapter based upon a finding by the Town Council that exceptional or extraordinary circumstances or conditions apply that prevent the implementation of the required mitigation methods and a mutual agreement is reached between the Town and the Applicant with regard to mitigation. E. Fees: The Jown sCouncil shall set an application fee schedule sufficient to cover the cost of town staff time and other expenses incidental to the review of the application. The fee shall be paid at the time of the application, and shall not be refundable. F. Review Process: Submittal Requirements: The administrator shall establish the submittal requirements for an employee housing deed restriction exchange application. A complete list of the submittal requirements shall be maintained by the administrator and filed in the community development department. Certain submittal requirements may be waived and/or modified by the administrator and/or the reviewing body if it is demonstrated by the applicant that the information and materials required are not relevant to the proposed exchange. The administrator and/or the reviewing body may require the submission of additional materials if deemed necessary to properly evaluate the application. 2. Review Procedures: Town of Vail Page 6 August 16, 2016 - Page 77 of a. Administrator Review: The administrator shall review the application for completeness and compliance with this section, and shall make a determination of completeness and compliance with this section within fourteen (14) days of application submittal. Should the administrator deem that the application is incomplete or not in compliance with this section, the administrator shall deny the application. Should the administrator deem the application is both complete and in compliance with this section, the administrator shall forward the application for review by the Vail ILocal #Housing aAuthority. b. Vail Local Housing Authority Review: The review of a proposed employee housing deed restriction exchange application shall be held by the Vail ILocal #Housing aAuthority at a regularly scheduled meeting. A report of the community development department staff's findings and recommendations shall be made at the formal hearing before the Vail ILocal #Housing aAuthority. Within twenty (20) days of the closing of a public hearing on a proposed amendment, the Vail ILocal #Housing aAuthority shall act on the application. The autherity Vail Local Housing Authority may recommend approval of the application as initiated, may recommend approval with such modifications as it deems necessary to accomplish the purposes of this title, or may recommend denial of the application. The a therity Vail Local Housing Authority shall transmit its recommendation, together with a report on the public hearing and its deliberations and findings, to the town council. c. Town Council Review: Upon receipt of the report and recommendation of the authority, the Jown eCouncil shall set a date for hearing within the following thirty (30) days. Within twenty (20) days of the closing of a public hearing on the application, the town council shall act on the application. The Jown ECouncil shall consider but shall not be bound by the recommendation of the Vail ILocal #Housing aAuthority. The Jown ECouncil may approve, either in accordance with the recommendation of the Vail ILocal #Housing aAuthority or in modified form, or the council may deny the application. d. Appeal: Administrator and Jown ECouncil decisions may be appealed in accordance with the provisions in section 12-3-3, "Appeals", of this title. 3. Criteria and Findings: a. Criteria: Before acting on an employee housing deed restriction exchange application, the Vail ILocal Mousing aAuthority and Vail Jown eCouncil shall consider the following criteria with respect to the application: (1) The proximity and accessibility of the proposed EHU(s) to the commercial job core and public transportation; and (2) The size of the proposed EHU(s) in relation to the minimum employee housing unit sizes established for commercial linkage mitigation in section 12-23-3 of this title; and Town of Vail Page 7 August 16, 2016 - Page 78 of (3) The effect of any homeowners' association dues or maintenance fees imposed upon the proposed EHU(s) on the affordability of the proposed unit for an employee; and (4) The correlation between any homeowners' association fees imposed upon the proposed EHU(s) and the services and amenities provided by the homeowners' association; and (5) The extent to which the exchange is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and (6) The extent to which the exchange presents a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives; and (7) The extent to which the exchange provides for the growth of an orderly viable community and serves the best interests of the community as a whole. b. Necessary Findings: Before recommending and/or granting an approval of an employee housing deed restriction exchange application, the Vail ILocal #Housing aAuthority and the Vail Jown ECouncil shall make the following findings with respect to the application: (1) The application meets the general requirements of subsection D of this section; and (2) The application is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and (3) The application furthers the general and specific purposes of the zoning regulations, section 12-1-2 of this title, and the employee housing regulations, section 12-13-1 of this chapter; and (4) The application promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. (Ord. 10(2011) §§ 1, 2, 3, 4: Ord. 31(2008) § 1) 12-23-6: METHODS OF MITIGATION: A. For all new construction (i.e., development that does not affect any existing buildings or structures) and demo/rebuild projects that result in a mitigation requirement of Town of Vail Page 8 August 16, 2016 - Page 79 of 1.25 employees or greater, no less than one-half (1/2) the mitigation of employee housing required by this chapter shall be accomplished with on site units. Exceptions: At the sole discretion of the applicable governing body, an exception may be granted from this subsection based upon one of the following findings: a. Implementation of the on site unit mitigation method would be contrary to the intent and purpose of the applicable zone district. b. Implementation of the on site unit mitigation method would be contrary to the goals of the applicable elements of the Vail comprehensive plan and the town's development objectives. c. Exceptional or extraordinary circumstances or conditions apply to the site that prevents the implementation of the on site unit mitigation method. d. The method of mitigation proposed better achieves the intent and purpose of this chapter and general and specific purposes of this title than the on site mitigation unit method. 2. On Site EHUs: All on site EHUs shall be deed restricted as a "type IV -CL" (type four, commercial linkage mitigation) or "type VII -CL" (type seven, commercial linkage mitigation) EHU in accordance with chapter 13, "Employee Housing", of this title. 3. On Site Dormitory Style Units: At the sole discretion of the applicable governing body, an applicant may provide on site dormitory style units. 4. Fees in Lieu: An applicant may provide a payment of fees in lieu only for any fractional remainder of the requirement generated under this chapter totaling less than 1.25 employees. 5. Remaining Portion of Requirement: Any remaining portion of the mitigation requirement not provided with on site units n4ay shall be provided in accordance with subsection B of this section. B. For all development projects except those mitigated by subsection A of this section, the mitigation of employee housing required by this chapter shall be accomplished through one, or any combination, of the methods further described in this section. Unless otherwise regulated by this title, the choice of method(s) used to mitigate the employee housing requirements of this chapter shall be at the sole discretion of the applicant. 1. On Site Units: a. All on site EHUs shall be deed restricted as a "type IV -CL" (type four, commercial linkage mitigation) or "type VII -CL" (type seven, commercial linkage Town of Vail Page 9 August 16, 2016 - Page 80 of mitigation) EHU in accordance with chapter 13, "Employee Housing", of this title. b. At the sole discretion of the applicable governing body, an applicant may provide on site dormitory style units. 2. Conveyance Of Vacant Property On Site: An applicant may convey on site real property to the town on which no covenants, restrictions or issues exist that would limit the construction of EHUs, at the sole discretion of the town council. This method does not mitigate the on site unit requirements of subsection A of this section. 3. Off Site Units: a. The requisite number of EHUs, or a portion thereof, may be provided off site within the town, provided that such EHUs are deed restricted in accordance with this chapter. b. At the sole discretion of the planning and environmental commission, an applicant may provide off site dormitory units, unless the application is for a special development district, in which case, the town council, in its sole discretion, may accept dormitory units as a method of mitigation. 4. Payment of Fees in Lieu: a. The fee in lieu for each employee to be housed shall be established annually by resolution of the town council, provided that, in calculating that fee, the town council shall include the net cost (total cost less the amount covered by rental or sale income) of real property and all related planning, design, site development, legal, construction and construction management costs of the project, in current dollars, which would be incurred by the town to provide housing for the employee to be housed in that year. b. An administrative fee, established by resolution of the town council, shall be added to the amount set forth in subsection 134a of this section. c. Fees in lieu shall be due and payable prior to the issuance of a building permit for the development. d. The town shall G* use monies collected from fees in lieu only to provide incremental new employee housing units. e. An applicant may provide a payment of fees in lieu only for any fractional remainder of the requirement generated under this chapter totaling less than 1.25 employees. Town of Vail Page 10 August 16, 2016 - Page 81 of 5. Conveyance of Vacant Property Off Site: The town council may, at its sole discretion, accept the conveyance of vacant property off site in lieu of requiring the provision of EHUs, provided that no covenants, restrictions or issues exist on such property that would limit the construction of EHUs. (Ord. 1(2008) § 24) 6. At the sole discretion of the Town, an exception may be granted from the requirements of this Chapter based upon a finding by the Town Council that exceptional or extraordinary circumstances or conditions apply that prevent the implementation of the required mitigation methods and a mutual agreement is reached between the Town and the Applicant with regard to mitigation. 12-24-6: METHODS OF MITIGATION: A. For all new construction (i.e., development that does not affect any existing buildings or structures) and demo/rebuild projects that result in a mitigation requirement of four hundred thirty eight (438) square feet or greater, no less than one-half (1/2) the mitigation of employee housing required by this chapter shall be accomplished with on site units. 1. Exceptions: At the sole discretion of the applicable governing body, an exception may be granted from this subsection based upon one of the following findings: a. Implementation of the on site unit mitigation method would be contrary to the intent and purpose of the applicable zone district. b. Implementation of the on site unit mitigation method would be contrary to the goals of the applicable elements of the Vail comprehensive plan and the town's development objectives. c. Exceptional or extraordinary circumstances or conditions apply to the site that prevents the implementation of the on site unit mitigation method. d. The method of mitigation proposed better achieves the intent and purpose of this chapter and general and specific purposes of this title than the on site mitigation unit method. 2. On Site EHUs: All on site EHUs shall be deed restricted as a "type IV-IZ" (type four, inclusionary zoning mitigation) or "type VII-IZ" (type seven, inclusionary zoning mitigation) EHU in accordance with chapter 13, "Employee Housing", of this title. 3. On Site Dormitory Style Units: At the sole discretion of the applicable governing body, an applicant may provide on site dormitory style units. Town of Vail Page 11 August 16, 2016 - Page 82 of 4. Fees in Lieu: An applicant may provide a payment of fees in lieu only for any fractional remainder of the requirement generated under this chapter totaling less than four hundred thirty eight (438) square feet of EHU floor area. 5. Remaining Portion of Requirement: Any remaining portion of the mitigation requirement not provided with on site units n4ay shall be provided in accordance with subsection B of this section. B. For all development projects except those mitigated by subsection A of this section, the mitigation of employee housing required by this chapter shall be accomplished through one, or any combination, of the methods further described in this section. Unless otherwise regulated by this title, the choice of method(s) used to mitigate the employee housing requirements of this chapter shall be at the sole discretion of the applicant. 1. On Site Units: a. All on site EHUs shall be deed restricted as a "type IV-IZ" (type four, inclusionary zoning mitigation) or "type VII-IZ" (type seven, inclusionary zoning mitigation) EHU in accordance with chapter 13, "Employee Housing", of this title. b. At the sole discretion of the applicable governing body, an applicant may provide on site dormitory style units. 2. Conveyance of Vacant Property On Site: An applicant may convey on site real property to the town of Vail on which no covenants, restrictions or issues exist that would limit the construction of EHUs, at the sole discretion of the town council. This method does not mitigate the on site unit requirements of subsection A of this section. 3. Off Site Units: a. The requisite number of EHUs, or a portion thereof, may be provided off site within the town, provided that such EHUs are deed restricted in accordance with this chapter. b. At the sole discretion of the pPlanning and eEnvironmental eCommission, an applicant may provide off site dormitory units, unless the application is for a special development district, in which case, the Jown eCouncil, in its sole discretion, may accept dormitory units as a method of mitigation. 4. Payment of Fees in Lieu: a. The fee in lieu for each square foot shall be established annually by resolution of the town council, provided that in calculating that fee, the town council shall include the net cost (total cost less the amount covered by rental or sale Town of Vail Page 12 August 16, 2016 - Page 83 of income) of real property and all related planning, design, site development, legal, construction and construction management costs of the project, in current dollars, which would be incurred by the town to provide the square feet in that year. b. An administrative fee, established by resolution of the town council, shall be added to the amount set forth in subsection 134a of this section. c. Fees in lieu shall be due and payable prior to the issuance of a building permit for the development. d. The town shall opAy use monies collected from fees in lieu only to provide incremental new employee housing units. e. An applicant may provide a payment of fees in lieu only for any fractional remainder of the requirement generated under this chapter totaling less than four hundred thirty eight (438) square feet of EHU floor area. 5. Conveyance of Vacant Property Off Site: The Jown eCouncil may, at its sole discretion, accept a conveyance of real property off site in lieu of requiring construction of EHUs, provided that no covenants, restrictions or issues exist on the property that would limit the construction of EHUs. (Ord. 1(2008) § 25) 6. At the sole discretion of the Town, an exception may be granted from the requirements of this Chapter based upon a finding by the Town Council that exceptional or extraordinary circumstances or conditions apply that prevent the implementation of the required mitigation methods and a mutual agreement is reached between the Town and the Applicant with regard to mitigation. W_1-31111:8 �W_1kiIkiIIki 11919111iyi14►III &I Title 12 — Zoning Regulations, Vail Town Code Purpose: A. General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. B. Specific: These regulations are intended to achieve the following more specific purposes: 1. To provide for adequate light, air, sanitation, drainage, and public facilities. Town of Vail Page 13 August 16, 2016 - Page 84 of 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with municipal development objectives. 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the town. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. 11. To otherwise provide for the growth of an orderly and viable community. Section 3-7 Amendment (in part) A. Prescription: The regulations prescribed in this title and the boundaries of the zone districts shown on the official zoning map may be amended, or repealed by the town council in accordance with the procedures prescribed in this chapter. B. Initiation: 1. An amendment of the regulations of this title or a change in zone district boundaries may be initiated by the town council on its own motion, by the planning and environmental commission on its own motion, by petition of any resident or property owner in the town, or by the administrator. 2. A petition for amendment of the regulations or a change in zone district boundaries shall be filed on a form to be prescribed by the administrator. The petition shall include a summary of the proposed revision of the regulations, or a complete description of proposed changes in zone district boundaries and a map indicating the existing and proposed zone district boundaries. If the petition is for a change in zone district boundaries, the petition shall include a list of the owners of all Town of Vail Page 14 August 16, 2016 - Page 85 of properties within the boundaries of the area to be rezoned or changed, and the property adjacent thereto. The owners' list shall include the names of all owners, their mailing and street addresses, and the legal description of the property owned by each. Accompanying the list shall be stamped, addressed envelopes to each owner to be used for the mailing of the notice of hearing. The petition also shall include such additional information as prescribed by the administrator. VI. CRITERIA FOR REVIEW Section 12-3-7(C)(2) of the Zoning Regulations identifies the factors that the Planning and Environmental Commission must consider before making a recommendation for a change to the text of the code. These factors include the following: 1. The extent to which the amendment furthers the general and specific purposes of the zoning regulations; and The proposed amendments are intended to further the general and specific purposes of the zoning regulations. Specifically, the purpose of the text amendments is to further the creation of deed restricted affordable housing units by restricting the circumstances where fees in lieu may be used to satisfy employee housing mitigation/exchange requirements generated by the Inclusionary Zoning, Commercial Linkage or Employee Housing Deed Restriction Exchange Programs. This in turn will further the Town's goal of providing deed restricted employee housing for 30% of the workforce. This will further the specific goals of the Zoning Regulations, including conserving and maintaining "established community qualities and economic values," encouraging "a harmonious, convenient, workable relationship among land uses, consistent with municipal development objectives" and "to otherwise provide for the growth of an orderly and viable community. " Therefore, staff finds this criterion to be met. 2. The extent to which the amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and The Town of Vail adopted the Employee Housing Strategic Plan on September 2, 2008 and established the goal "to ensure there is deed restricted housing for at least 30% of Vail's workforce within the Town of Vail." The proposed amendment works to better achieve this goal through the restricting the circumstances where fees in lieu may be used and in turn by requiring the creation of deed restricted employee housing. Therefore, staff finds this criterion to be met. 3. The extent to which the amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and Town of Vail Page 15 August 16, 2016 - Page 86 of The current policy pertaining to the acceptance of fees in lieu have not had the desired outcome of increasing the supply of deed restricted employee housing in the community. Staff has found that the acceptance of fees in lieu for anything more than a fractional requirement is a less desirable outcome than incrementally increasing the inventory of deed restricted employee housing units. The amendment, resulting from the porposed change in policy, is intended to better achieve the stated goal. Therefore, staff finds this criterion to be met. 4. The extent to which the amendment provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives; and The proposed amendments are intended to provide clear policy, terminology, and consistent defined terms within the Vail Town Code so that land use regulations are consistent with municipal development objectives to affect a positive outcome. Therefore, staff finds this criterion to be met. 5. Such other factors and criteria the planning and environmental commission and/or council deem applicable to the proposed text amendment. VII. STAFF RECOMMENDATION Based upon the analysis of the review criteria contained in Section VI of this memorandum, the Community Development Department recommends that the Planning and Environmental Commission make a recommendation to the Vail Town Council to approve the Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-13-5, Employee Housing; Employee Housing Unit Deed Restriction Exchange Program, Section 12-23-6, Commercial Linkage; Methods of Mitigation, and Section 12-24-6, Inclusionary Zoning; Methods of Mitigation, Vail Town Code, concerning the payment of Fees in Lieu of providing Employee Housing and setting forth details in regard thereto (PEC16-0025). If the Planning and Environmental Commission chooses to recommend approval of the proposed text amendments, the Community Development Department recommends the following motion: "The Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12- 13-5, Employee Housing; Employee Housing Unit Deed Restriction Exchange Program, Section 12-23-6, Commercial Linkage, Methods of Mitigation, and Section 12-24-6, Inclusionary Zoning; Methods of Mitigation, Vail Town Code, concerning the payment of Fees in Lieu of providing Employee Housing and setting forth details in regard thereto." Town of Vail Page 16 August 16, 2016 - Page 87 of Should the Planning and Environmental Commission choose to forward a recommendation of approval to the Vail Town Council for the proposed prescribed regulation amendment, the Community Development Department recommends the Commission makes the following findings: 'Based upon the review of the criteria outlined in Section VI this memorandum, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and 2. That the amendment furthers the general and specific purposes of the zoning regulations; and 3. That the amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. VIII. ATTACHMENTS A. Proposed text changes matrix Town of Vail Page 17 August 16, 2016 - Page 88 of Existing Code Language 12-13-5: Employee Housing Unit Deed Restriction Exchange Program C. Definitions: PROPOSED EHU: The existing dwelling unit that is being proposed to receive an employee housing deed restriction as part of this program. D. General Requirements: The town council may approve the removal of an employee housing deed restriction from an existing employee housing unit in exchange for the placement of an employee housing deed restriction onto another dwelling unit, and/or the payment of a fee in lieu. D. 5. Fee In Lieu: The applicant may elect to provide a fee in lieu payment to the town of Vail for any portion of the required square footage not provided by a proposed EHU. The town shall only use monies collected from the fees in lieu to provide new employee housing. The applicant shall pay a fee in lieu equal to the following formulas: Existing EHU sq. ft. x multiplier x inclusionary zoning fee = fee in lieu payment a. If the exchange EHU was approved prior to July 22, 1994, and has a deed restriction that includes the language stating "if the unit is rented, it shall be rented only to tenants who are full time employees...", the formula for fee in lieu payment is: ie square footage of the exchange EHU as recorded on the deed striction] x [the current rate for inclusionary zoning fee in lieu] x 1 If the exchange EHU was approved after July 22, 1994, and/or )es not have a deed restriction that includes the language stating "if e unit is rented, it shall be rented only to tenants who are full time nployees...", and if the exchange EHU is outside of the commercial b core, the formula for fee in lieu payment is: ie square footage of the exchange EHU as recorded on the deed striction] x [the current rate for inclusionary zoning fee in lieu] x 2 If the exchange EHU was approved after July 22, 19924, and/or )es not have a deed restriction that includes the language stating "if e unit is rented, it shall be rented only to tenants who are full time nployees...", and is within the commercial job core, the formula for e in lieu payment is: [the square footage of the exchange EHU as recorded on the deed restriction] x [the current rate for inclusionary zoning fee in lieu] x 3 Fee in Lieu Comparison Matrix 08/08/16 Proposed Code Language C. Definitions: PROPOSED EHU: The existing, non -deed restricted dwelling unit that is being proposed to receive an employee housing deed restriction as part of this program. Summary of Change Clarification that it is non -deed restricted property being conveyed. Possible Effects Applicants for exchanges will better understand that the proposed unit for exchange must not already have a deed restriction placed upon them, D. General Requirements: The town council may approve the Referencing fee in lieu paragraph below for language/policy This language change directs the applicant to the removal of an employee housing deed restriction from an existing change. definition of when fees in lieu may be used. The employee housing unit in exchange for the placement of an employee effect is that the applicant will better understand housing deed restriction onto another dwelling unit, and/or the the possible options. payment of a fee in lieu, as described in Paragraph 5 below. D. 5. Fee In Lieu: The applicant may provide a fee in lieu payment to the town of Vail for any fractional portion of the required square footage not provided by a the proposed EHU.. , if the proposed EHU does not fulfill the required amount of calculated square footage. The Town Council at its sole discretion may accept fee in lieu payment for the full required square footage only if the exchange EHU was approved prior to July 22, 1994, and has a deed restriction that includes the language stating "if the unit is rented, it shall be rented only to tenants who are full time employees...". The Fee in Lieu calculated amount shall be paid after approval of the application by Town Council, but prior to recording of the deed restriction release. The fee shall be based upon the current fee structure in place at the time of payment. Early payment of the fee in lieu shall not be accepted prior to approval. The approval for deed restriction release shall sunset one year from the date of approval and any fees paid are non-refundable. The town shall use monies collected from fees in lieu only to provide incremental new employee housing units. Existing EHU square feet x inclusionary zoning fee = fee in lieu payment At the sole discretion of the Town, an exception may be granted from the requirements of this Chapter based upon a finding by the Town Council that exceptional or extraordinary circumstances or conditions apply that prevent the implementation of the required mitigation methods and a mutual agreement is reached between the Town and the Applicant with regard to mitigation. Page 1 of 3 August 16, 2016 - Page 89 of 133 The proposed policy is to only allow fee in lieu to be used for fractional portions of calculated square footage requiremed and grants only one exception for pre -July 22, 1994 deed restrictions with the wording "if the unit is rented, it shall be rented only to tenants who are full time employees...". For the owners of deed restricted units wishing to participate in the Employee Housing Unit Deed Restriction Exchange Program, fees in lieu will only be accepted for any fractional portion of the required square footage not provided by a proposed EHU or in full for units with deed restrictions approved prior to July 22, 1994 containing the above mentioned language. As a result, for owners of units otherwise eligible created after this date, the exchange unit must be replaced with another unit, as outlined in Section 12-13-5 D.2. The proposed policy is to allow an alternative method at the The effect of this policy is to give applicants an discretion of the Town for contingency situations, where alternative if all other options should be proven not exigent circumstances may cause the requirement not to to be available to them. be able to be net my the applicant. Fee in Lieu Comparison Matrix 08/08/16 Existing Code Language Proposed Code Language ISummary of Change I Possible Effects 12-23-6: Methods of Mitigation A. 4. Fees In Lieu: An applicant may provide a payment of fees in lieu A. 4. Fees in Lieu: An applicant may provide a payment of fees in lieu Fees in lieu can only be used for fraction portions of a for any fractional remainder of the requirement generated under this only for any fractional remainder of the requirement generated under requirement. The limiting of the fee in lieu option will require the chapter totaling less than 1.25 employees. this chapter totaling less than 1.25 employees. development community to meet the housing obligation, unless satisfied through the conveyance of vacant property, with actual units of housing, either through new construction or through the placement of a deed restriction on an A. 5. Remaining Portion of Requirement: Any remaining portion of existing housing unit, thereby limiting their options A. 5. Remaining Portion Of Requirement: Any remaining portion of the The proposed policy would restrict fees in lieu to only be mitigation requirement not provided with on site units may be provided the mitigation requirement not provided with on site units shall be used for fractional portions of a requirement or if an The limiting of the fee in lieu option will require the in accordance with subsection B of this section. provided in accordance with subsection B of this section. exception is granted by Town Council under the existing development community to meet the housing criteria. obligation, unless satisfied through the conveyance of vacant property, with actual units of housing, either through new construction or through the placement of a deed restriction on an B. 4. d. The town shall use monies collected from fees in lieu only to existing housing unit, thereby limiting their options This word change is meant to give more clarity B. 4. d. The town shall only use monies collected from fees in lieu to Clarification that funds may be used for providing any provide new employee housing. provide incremental new employee housing units. employee housing units. that any incremental increase in new employee housing is acceptable use of funds, e.g., buy units, or purchase deed restrictions on existing B. 4. e. An applicant may provide a payment of fees in lieu only for units,build new, etc. Additional subparagraph inserted to reinforce that fees in any fractional remainder of the requirement generated under this lieu can only be used for fractional portions of required The limiting of the fee in lieu option will require the chapter totaling less than 1.25 employees. EHUs. development community to meet the housing obligation, unless satisfied through the conveyance of vacant property, with actual units of housing, either through new construction or through the placement of a deed restriction on an B. 5. Conveyance of Vacant Property Off Site: The town council may, Clarification that it is Vacant property being conveyed. existing housing unit, thereby limiting their options Applicants will more clearly understand that the B. 5.Conveyance Of Property Off Site: The town council may, at its sole discretion, accept the conveyance of property off site in lieu of at its sole discretion, accept the conveyance of vacant property off real property accpted in conveyance is "vacant" requiring the provision of EHUs, provided that no covenants, site in lieu of requiring the provision of EHUs, provided that no property. restrictions or issues exist on such property that would limit the covenants, restrictions or issues exist on such property that would construction of EHUs. (Ord. 1(2008) § 24) limit the construction of EHUs. (Ord. 1(2008) § 24) The effect of this policy is to give applicants an At the sole discretion of the Town, an exception may be granted from The proposed policy is to allow an alternative method at the the requirements of this Chapter based upon a finding by the Town discretion of the Town for contingency situations, where alternative if all other options should be proven not Council that exceptional or extraordinary circumstances or conditions exigent circumstances may cause the requirement not to to be available to them. apply that prevent the implementation of the required mitigation be able to be net my the applicant. methods and a mutual agreement is reached between the Town and the Applicant with regard to mitigation. Page 2 of 3 August 16, 2016 - Page 90 of 133 Fee in Lieu Comparison Matrix 08/08/16 Existing Code Language Proposed Code Language ISummary of Change I Possible Effects 12-24-6: Methods of Mitigation A. 4. Fees In Lieu: An applicant may provide a payment of fees in lieu A. 4. Fees In Lieu: An applicant may provide a payment of fees in lieu Fees in lieu can only be used for fractional portions of a for any fractional remainder of the requirement generated under this only for any fractional remainder of the requirement generated under requirement. The limiting of the fee in lieu option will require the chapter totaling less than four hundred thirty eight (438) square feet of this chapter totaling less than four hundred thirty eight (438) square development community to meet the housing EHU floor area. feet of EHU floor area. obligation, unless satisfied through the conveyance of vacant property, with actual units of housing, either through new construction or through the placement of a deed restriction on an A. 5. Remaining Portion of Requirement: Any remaining portion of existing housing unit, thereby limiting their options A. 5. Remaining Portion Of Requirement: Any remaining portion of the The proposed policy would restrict fees in lieu to only be mitigation requirement not provided with on site units may be provided the mitigation requirement not provided with on site units shall be used for fractional portions of a requirement or if an The limiting of the fee in lieu option will require the in accordance with subsection B of this section. provided in accordance with subsection B of this section. exception is granted by Town Council under the existing development community to meet the housing criteria. obligation, unless satisfied through the conveyance of vacant property, with actual units of housing, either through new construction or through the placement of a deed restriction on an B. 4. d. The town shall use monies collected from fees in lieu only to existing housing unit, thereby limiting their options This word change is meant to give more clarity B. 4. d. The town shall only use monies collected from fees in lieu to Clarification that funds may be used for providing any provide new employee housing. provide incremental new employee housing units. employee housing units. that any incremental increase in new employee housing is acceptable use of funds, e.g., buy units, or purchase deed restrictions on existing B. 4. e. An applicant may provide a payment of fees in lieu only for units,build new, etc. Additional subparagraph inserted to reinforce that fees in any fractional remainder of the requirement generated under this lieu can only be used for fractional portions of required The limiting of the fee in lieu option will require the chapter totaling less than four hundred thirty eight (438) square feet EHUs. development community to meet the housing of EHU floor area. obligation, unless satisfied through the conveyance of vacant property, with actual units of housing, either through new construction or through the placement of a deed restriction on an B.S. Conveyance Of Vacant Property Off Site: The town council may, existing housing unit, thereby limiting their options Applicants will more clearly understand that the B. 5. Conveyance Of Property Off Site: The town council may, at its Clarification that it is Vacant property being conveyed. sole discretion, accept a conveyance of real property off site in lieu of at its sole discretion, accept a conveyance of real property off site in real property accpted in conveyance is "vacant" requiring construction of EHUs, provided that no covenants, lieu of requiring construction of EHUs, provided that no covenants, property. restrictions or issues exist on the property that would limit the restrictions or issues exist construction of EHUs. Ord. 1 2008 25 At the sole discretion of the Town, an exception may be granted from The effect of this policy is to give applicants an The proposed policy is to allow an alternative method at the the requirements of this Chapter based upon a finding by the Town discretion of the Town for contingency situations, where alternative if all other options should be proven not Council that exceptional or extraordinary circumstances or conditions exigent circumstances may cause the requirement not to to be available to them. apply that prevent the implementation of the required mitigation be able to be net my the applicant. methods and a mutual agreement is reached between the Town and the Applicant with regard to mitigation. Page 3 of 3 August 16, 2016 - Page 91 of 133 TOWN Of VA10 PLANNING AND ENVIRONMENTAL COMMISSION August 8, 2016, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 Call to Order Members Present: Chairman Rediker, Brian Gillette, Henry Pratt, Ludwig Kurz and Brian Stockmar Absent: John Ryan Lockman, Kirk Hansen 5. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-13-5, Employee Housing; Employee Housing Unit Deed Restriction Exchange Program, Section 12-23-6, Commercial Linkage; Methods of Mitigation, and Section 12-24-6, Inclusionary Zoning; Methods of Mitigation, Vail Town Code, concerning the payment of Fees in Lieu of providing Employee Housing and setting forth details in regard thereto (PEC16-0025). - 60 min. Applicant: Town of Vail Planner: Alan Nazzaro Action: Approve Motion: Kurz Second: Stockmar Vote: 5-0-0 Nazzaro — Summarized the request. Rediker — What is the main purpose behind this proposed amendment? Nazzaro — Keep deed restrictions we have for Town inventory of units. Rediker — So it will mostly impact new development? Nazzaro — Correct. Gillette — Not limiting an applicant's ability to acquire another property to deed restrict? Nazzaro — Correct. Pratt — Strictly for off-site units? Nazzaro — Would have to find another property or deed restriction. Gillette — The purpose is to have someone fulfill the EHU obligation rather than just pay. Rediker — Clarify unit size? August 16, 2016 - Page 92 of Nazzaro — Clarified the proposed requirements. Pratt — Clarify the number of employees vs number of units as contained in the requirements. Ruther — Clarified. Rediker — Has an analysis of relative costs been performed? Economic analysis on redevelopment? Nazzaro — The proposed Housing Strategic Plan recommends that the Town also purchase deed restrictions if funding ok by Council. Rediker — Opened to public comment. No public comment. Closed public comment. Kurz — In favor of the application and agrees with the intent not to produce revenue but produce actual units. Pratt — The Town's goal is to house 30% of the workforce and the Town is falling short and with this an applicant cannot write a check out of it. Gillette — Thinks the application is great. Stockmar — Feels it is important that the Town have adequate housing opportunities. Very much in favor of the application. Rediker — Sees the changes to be beneficial to the Town's goals. Cuts down on applicants punting the job of finding housing by writing a check. August 16, 2016 - Page 93 of VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: CSE Draft August 3, 2016 Meeting Minutes ATTACHMENTS: Description CSE DRAFT August 3 2016 meeting minutes TOWN Of VAJL' August 16, 2016 - Page 94 of TOWN OFVAIL'- Commission on r x �I � t Special Events aN, COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, August 3, 2016 @ 8:30am /Uw:l I1b7-M Meeting materials can be accessed at the following link: http://65.38.144.10/webl i n k/0/fo I/346302/Row1. aspx CSE Members Present: CSE Member Absent: Barry Davis Mark Christie Mark Gordon Kim Newbury Rediker Marco Valenti Alison Wadey Shenna Richardson TOV Staff Present: Laura Waniuk, Event Liaison Specialist Kelli McDonald, Economic Development Manager Ernest Saeger, Special Events Coordinator Others Present: Mac Garnsey — Vail Valley Foundation Brook Skjonsby — Vail Resorts Missy Johnson — Highline Peggy Wolfe — Highline Duncan Horner — Vail Valley Foundation Beth Slifer — VLMDAC Mark Herron - VLMDAC CSE Chair, Barry Davis, called the meeting to order at 8:35 am. Administrative Items Approval of the Minutes of the Joint Meeting with the VLMDAC and the CSE Regular Meeting on July 6, 2016 ➢ Motion to approve the minutes of the CSE Meeting, July 6, 2016 as presented. MIS/P: Wadey/Valenti/Unanimous. The motion passed 6-0 CSE Minutes August 3, 2016 Page 1 of 5 August 16, 2016 - Page 95 of 13 Review financials: Refer to the spreadsheet Waniuk pointed out that GMG has the largest economic impact of 2016 events thus far. Waniuk noted their NPS is 76 and average event NPS is 66. She also noted that out of seven events that have been surveyed in 2016 there has been a total of $12M impact. Reminder: Tuesday, August 9 @ 8:00 am: Joint Meeting with the Vail Economic Advisory Council (VEAC) All but Valenti indicated that they will make the VEAC meeting on 8/9. Wadey pointed out that the Community picnic is next Tuesday 8/9, 11.00am at Donovan. Review Presentation for VEAC meeting Gordon suggested to leave in the Town Council slide but do not review it in joint meeting with VEAC. Rediker suggested removing the Town Council Action Plan slide. Waniuk began the presentation with the Strategic Plan and CSE Purpose. Gordon pointed out the CSE is not focused on reducing the quantity of events but instead continue to improve quality of events. Christie stated that improving quality is the key point. Waniuk discussed the 2016 CSE Strategic Commitment focusing on cultural, recreational, and community events. Davis asked to highlight changes in the 2017 RFP packets. Wadey asked what is being done to attract other events and suggested we ask the VEAC on ideas how to attract other events. Wadey suggested that we add the competitive resort analysis to packet. Davis said it's not the job of the CSE to actively recruit, but they can focus on brainstorming and executing new ideas on how to get the RFP in front of new eyes and outlets. Gordon stated there is not a part in the presentation for the CSE to ask the VEAC what their favorite events are, discuss other events in different communities, and what the CSE is doing right/wrong. Rediker asked do we have the right number of events. Do we have too many? Davis asked to add a final page with discussion topics to presentation to VEAC. Event Liaison Marketing Update Please see presentation for further details. Waniuk stated that Restaurant Week improved Facebook following by 50% and their media planning will be complete in August. Waniuk stated that Vail/Beaver Creek Restaurant Week received $14k in 2015 vs $11 k in 2016. Waniuk stated that Top Shelf will kick off during restaurant week and be an opening happy hour. Waniuk added that Top Shelf will be a casual event with the addition of breweries. Event Recap: *motion to release final funding disbursement required GoPro Mountain Games* (Vail Valley Foundation) Please see presentation for further details. Horner stated it is the 15th year of GoPro Mountain Games. Horner noted that there was a significant increase in occupancy rate. Horner suggested that the difference in attendance between their survey and RRC's was that the Vail Valley Foundation's included events in Eagle and Red Cliff for a total attendance of 67k. Horner stated that there was a lot more out of state visitors due to their Athlete ambassadors from out of CSE Minutes August 3, 2016 Page 2 of 5 August 16, 2016 - Page 96 of 13 sf I state. He noted that the gender breakdown stood out because historically GMG has been male dominated but the increase in female attendance in 2016 was possibly due to Yoga Girl addition. Horner noted that the largest participatory events are biking and running. The WF will continue growing their brand ambassador program and gave example of Yoga girl on Instagram. The move to Enthusiast Network and Grind TV allowed GMG to reach a larger, broader, and international audience. Horner stated that an RFP for the 2017 GMG Media rights is out to 5 or 6 media companies. Horner stated that they are looking into Snapchat to reach the demographic under 25. Horner highlighted that 57% of attendees have come in the past, 43% don't visit Vail in the winter, 78% of people stayed in Vail, and 86% are likely to return. Horner said that the WF is going to continue driving more music entertainment, specifically at the Amphitheater. Horner suggested changes for next year include a facelift for athlete events such as Ultimate Mountain Challenge, Half Marathon, and possibly others The WF is working on a new website, app, on-site signage, and brand ambassadors for 2017 as well. Horner stated that the goal is to be the ultimate mountain, music, and lifestyle event in the world. Christie stated that the event brings locals back and it's when summer begins. Valenti asked if more growth is coming to Golden Peak and Lionshead Village. Garnsey stated that Lionshead Village activation was a huge success and their partners loved the location. Garnsey stated they are already discussing a family area in Lionshead Village with potential partners. Wadey stated Lionshead businesses were very happy and that only four businesses were closed. Garnsey said there needs to be other transportation options outside of buses between the Vail Village and Lionshead Village. Horner stated the awareness needs to be higher about the activation in Lionshead Village. Rediker asked about Yoga/family events in Lionshead Village. Garnsey said they would look at it. Gordon repeated that the Lionshead Village activation was a success. Davis asked that because of the success, could the event be extended over two weekends. Davis heard feedback that more fishing activation and a photo competition are desired. Davis suggested more spectator friendly events like dock dogs and slackline. Garnsey agreed that they are working on new spectator friendly events. Rediker clarified the funding amount to be released. Funds to be released pending payment of vendor's sales tax. ➢ Motion to approve the final funding distribution for GoPro Mountain Games pending receipt of sales tax balance from vendors. M/S/P: Wadey/Christie/Unanimous The motion passed 6-0 VLMDAC Considerations for Events, Programming and Promotion Please see presentation for further details. Herron presented task force findings which studied event dates and demographics to support CSE strategy through analysis and financials. Herron stated that the profile of guests is a majority from the Front Range and the focus should be Coloradans fin May and October. Herron said the Task Force Identified the greatest potential upside dates by using data from Destimetrics. Spring and fall are the recommended opportunity CSE Minutes August 3, 2016 Page 3 of 5 August 16, 2016 - Page 97 of 13 dates. Herron asked the question, do we grow events or bring in more? Herron suggested it is better to grow during week which will increase occupancy and retail tax. Herron suggested that promotors need to increase attendance through new spectator friendly events which would bring in broader demographics. Herron stated that home grown events are the best examples such as GoPro Mountain Games. Herron suggested that the CSE review the report analyzing what eight other mountain towns are achieving through events. Herron stated that Whistler just finished Wanderlust and it is the largest event in Vancouver. Herron stated that new event selection criteria are events that support the Vail brand and our demographics. Herron stated that the VLMDAC is not the special events board and that they are here to support the CSE through marketing. Davis asked if a new event could be Funded by VLMDAC. Herron said yes and that the VLMDAC's objective is to provide support through analysis and marketing, not parking, operations, etc. Davis stated that this is very supportive. Davis asked Task Force presentation to be included in packet for VEAC joint meeting on August 9. Wadey suggested reaching out to Ed Fest producers to convince them to move to Vail. Davis suggested a second event or similar event to Ed Fest at a need time. Rediker stated that we should talk with potential event properties and sites to discuss possible dates that they are open for an event to avoid any conflicts. Waniuk stated that it is the event producer's duty to secure the facility before submitting RFP. McDonald stated that Saeger is meeting with local properties to start discussion. Christie thanked the VLMDAC for providing hard data and a report. Herron stated that we all should work together. Herron stated the idea that Vail was here first, you were here second, referring to residents and businesses who may object to new events. Wadey thinks that all groups should come together and have a consistent communication to change the culture. Herron suggested a presentation to Town Council with those talking points. Slifer stated that Herron should present to Town Council and add explanation of the growth of GoPro Mountain Games as an example to extend to two weekends. Slifer stated that the GoPro Mountain Games is the perfect example of collaboration with the TOV, public works, and local community. Gordon stated that VEAC joint meeting should focus on the task force report. Herron cannot make it to joint meeting. Waniuk stated that Vail passed on Wanderlust because many years ago Yoga was not that big and the promotor asked for $100k from the town. Waniuk stated that a CSE person should be present with Herron if presented to Town Council. Gordon wants a quick communication method if and when the CSE were to ask for financial support from the VLMDAC. McDonald stated that VLMDAC presents the 2017 Operating Plan to the Town Council on September 20th and that highest level is $100k for events in the proposed 2017 budget. Wadey asked why the Town Council won't give the CSE $100k more. McDonald stated that VLMD is a separate account from general fund. Gordon stated that the CSE needs a reserve that is not allocated and is held in reserve for a potential new event. Slifer stated that the potential funding from VLMDAC is not seed money, it is marketing money. Gordon stated that the CSE had thought about asking for $75-$100k as a reserve fund a couple years ago, but they took the ask out because other items took priority. McDonald stated staff will likely propose a 1 % increase in budget discussions. Gordon asked if there was time to ask this year for the reserve fund. McDonald said in past years the CSE would bring a new event to CSE Minutes August 3, 2016 Page 4 of 5 August 16, 2016 - Page 98 of 13 Town Council to fund instead of having a reserve for CSE. McDonald said yes there is time if done quickly. DestiMetrics Vail Event Calendar Overlay Report McDonald explained the new event overlay reports that DestiMetrics provides. Waniuk stated that instructions to access the Destimetrics reports are in packet. Waniuk provided an example of the report and stated that you can see the peaks and valleys of hotel occupancy on the calendar at certain times of the year. McDonald stated that the report is updated every month and it is another tool for RRC and the CSE to measure events. New Business and Community Input Skjonsby stated that 2016 Snow Daze will not be part of America's Opening Weekend event. She stated that budget concerns and sponsor alignment are the reasons. Skjonsby is confirming with Chris Jarnot that the Snow Daze dates are December 9-11, 2016. Skjonsby stated that SKADI Fest will return to Vail on January 19-21, 2017. Skjonsby added that CarniVail will return again on February 25-28, 2017. Skjonsby said that a Spring Back return will depend on budget finalization. Skjonsby confirmed that Snow Daze is happening in 2016 with Highline. Skjonsby suggested that Vail Resorts may partner with VVF on America's Opening Weekend in 2017. Waniuk stated she will email the America's Opening Weekend presentation to the CSE. Gordon asked for discussion a reserve fund. Wadey suggested learning more about where the money is coming from and the process. McDonald stated that it would be hard to convince Town Council. Gordon referenced Spring Back to Vail receiving $116k from Town Council. Gordon stated that CSE should create criteria on when and how this reserve fund could be used. Davis suggested that Town Council would prefer the current process. Rediker stated that the Kids Adventure Games is seeking volunteers and that it is a great opportunity to see the ins and outs of an event. ➢ Motion to Adjourn at 10:12 a.m. MIS/P: Valenti/Rediker/Unanimous The motion passed 6-0 CSE Minutes August 3, 2016 Page 5 of 5 August 16, 2016 - Page 99 of 13 August 16, 2016 - Page 100 of 1 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VEAC August 9, 2016 Meeting Minutes ATTACHMENTS: Description VEAC August 9, 2016 Meeting Minutes TOWN OF VAIP August 16, 2016 - Page 101 of 1 Vail Economic Advisory Council (VEAC) August 9, 2016 MEETING MINUTES VEAC Members Present: Alison Wadey, Rob Levine, Greg Moffet, Matt Ivy, Mark Gordon, Kim Newbury-Rediker, Matt Morgan, Michael Kurz, Bob Boselli, Nick Brinkman, Kendyl Severino, Robin Litt, Brian Nolan, Rayla Kundolf, Mike Ortiz, Dave Chapin Town of Vail Staff Present: Kelli McDonald - Economic Development Manager, Laura Waniuk - Marketing Liaison Specialist, Ernest Saeger — Special Event Coordinator, Kathleen Halloran — Finance Director Others Present: Barry Davis — CSE, Shenna Richardson — CSE, Mark Christie — CSE, Ross Iverson — Vail Centre, Michael Cacioppo 2017 Commission on Special Events Strategy & RFP Discussion Please see presentation. Gordon mentioned the economic direct impact from all event spending is about $50 million dollars per year. Overall goal is to increase the ROI and the analysis of events during the Request for Proposal (RFP) process supports that strategy. There is a Return on Investment (ROI) on tax collections as well, which benefits the Town of Vail and the community at large. Davis stated that the Commission on Special Events (CSE) will be working to make some hard choices on which events are funded for 2017 to free up dollars to fund some new ideas. Currently there is no tracking for ROI on branding, PR and marketing of these events. Davis stated that GoPro Mountain Games is still the fastest growing event in Vail. Kurz asked if the CSE counsels event producers on how to improve their impact. Davis said there is a lot of diversity for events and it is a case by case basis. Davis stated that the CSE will fund surveys for 2017 to collect further data. Gordon said that the Town of Vail community survey was a good reflection of the overall opinion of residents. Kundolf stated that some of the events need to be moved around on the calendar to allow for new events to come in. Wadey stated that during the summer there are sporting events that take up a lot of weekends. Kundolf said that she thinks that the Farmers' Market could cut back on the number of weekends to allow for other events to be held on Sundays. Gordon explained the greatest potential upside for occupancy, which was provided by the VLMDAC. Davis said that the CSE is using the data to look at events in those time slots. Newbury said that the main target for marketing is the Front Range. Nolan said that he thinks the combination of Aspen and Snowmass could be applied to Vail and VEAC Meeting — August 9, 2016 Page 1 of 4 August 16, 2016 - Page 102 of 1 Beaver Creek representation in the competitive events calendar. Gordon stated that it's a "quality" chart, not a "quantity" chart. Davis said that it's an effort to go beyond the current view of events in ski resorts only. Davis said that GoPro is focusing on spectator events, but it's difficult to extend spectator events to a Wednesday. Gordon said that there aren't a lot of producers that come to Vail who are successful. He asked - what is the formula that helps producers and what is happening to create any barriers to producers? Moffett raised the topic of San Miguel de Allende (SMDA) and the type of events they hold there. Gordon asked to review the SMDA event calendar in the September CSE meeting to discuss possible events for 2017. Cacioppo said that -now with the popularity of pickle ball, would the CSE consider a pickle ball tournament to fund. Newbury said that unless it was a valley wide tournament, there aren't enough courts in Vail. Nolan said that there is a chance to approach pickle ball racquet companies to sponsor new courts to be constructed. Nolan said that Beaver Creek had a similar meeting about events yesterday. There are enormous amounts of resources in our community. Homeowners are connected and have been CEO's in the past and could potentially create events or bring groups. McDonald explained Saeger and Waniuk's job descriptions and responsibilities. Chapin asked if there is a type of sustainable event that could be brought here, suggested Walking Mountains as an event producer. Golf Club could also be a resource to hold a golf tournament. Davis asked the VEAC about favorite and least favorite events. LeVine said that the schedule is really important and it's key to get people here to optimize ADR. Moffett said there are events that could be brought for Memorial Day Weekend, but at a great cost. Moffett said that it's important to look at spending of tax dollars on events that are not proven. Kurz said he would like to see an event like one that happens in Chicago, a Concord Elegance, people would test drive the cars. This event featured chocolatiers and cigars, high end liqueur, in a sophisticated two day event. Wadey suggested growing the Colorado Grand and Nolan said that they aren't the ideal group because they only stay one day on each end of the event. Nolan said that Tough Mudder asks for a lot of funding support, yet they make significant revenue. Moffett said he thinks that losing KAABOO was tough; it would fit in with what the town needs. Moffett stated that Vail doesn't have the venue to hold the event. Newbury said that the KAABOO weekend was one weekend too early to impact occupancy and the sweet spot is really September where there are still need periods. KAABOO will not go away; they are talking to someone down valley. KAABOO would still like to work with Vail. Ortiz said that the fields could be protected, but the length of time to set up and tear down has significant impact. Kundolf said that she thinks a beer festival would be good. Financial Report Upon receipt of all sales tax returns, June collections are estimated to be up 6.7% compared to budget and up 5.9% from the prior year. RETT collections through July 25 total $2,642,862 down 25.3% from this time last year. VEAC Meeting — August 9, 2016 Page 2 of 4 August 16, 2016 - Page 103 of 1 s Town Manager's Report The golf course clubhouse is opening in October — pending construction. Mid -Summer Report, VEAC Members Mullen shared that West Vail Liquor Mart in May, June and July is up from last year. Safeway is having a good summer, flat to last year, fewer international clients. Yellow Belly is very busy because McDonalds is closed for 4 months for remodel. Sports Authority was closed for most of July, no word on who will move into that space. Brinkman said that they have seen a significant drop in International clients from last year. Buyers are waiting to see what happens in a couple months with the election. Once they get through September, they will have a better idea. Gordon said that there are a lot of buyers in town. On Forest Road, one property closed and four are under contract. The $500k to $1 million sales were going quickly, but the high end has also picked up at the end of the summer. Kundolf said that Meadow Drive is struggling and it's flat, she said she hasn't shipped any art out internationally this summer. The domestic guests are here on vacation, but they aren't here to purchase things. Lots of Texans and people from Oklahoma are in town. There are businesses still looking to hire. Morgan said that restaurants are doing great this summer; the GoPro Mountain Games has become an anchor to the front end of the summer. The volume of guests in the village is tremendous. His restaurants have increased their pay scale and use their employee housing units. They are fully staffed for the first time in a couple years. Severino said that last Wednesday at Epic Discovery had a huge spike. Operationally there are some challenges with through -puts with coaster and canopy tour. There is great collaboration between Vail Resort and VLMDAC marketing dollars to promote the attraction. There are some issues with online purchases and understanding what a guest gets for their money. For winter season they are making good progress on the new lift "9", which will be a high speed quad. Snow Daze dates are confirmed. Monterrey to DIA direct flight will begin in December. Boselli said that retail is moving slowly or is flat here and in Aspen. Average sale is going down; there are a lot of transactions and discounted sales. Aspen is doing really well in terms of hotel occupancy. Retail in Lionshead is flat despite Epic Discovery; parking is still a problem for guests. Nolan said he thinks that Epic Discovery will be the biggest thing to happen to Vail in years. He said that the learning through play aspect is really popular with families. Ivy said his property is very busy. His business will taper off after this weekend, perhaps because kids are going back to school. July they had fewer groups, but more individuals. Litt said that they are about 2/3 of the way through their season. Developed a new partnership with Vail Resorts and it was hugely successful. Partnership with The Remedy was good too. They added some educational programs to the Sunday performances at the VEAC Meeting — August 9, 2016 Page 3 of 4 August 16, 2016 - Page 104 of 1 I -i Farmers' Market. They have enclosed the tent to make it a better listening experience for the ticketed guests. Chapin raised the issue of parking and moving to a monitored situation. He asked if paid parking in the summer helps or hurts businesses. The feedback is that it will hurt businesses. Boselli asked why construction workers can't park on the Frontage Road. Vendetta's is doing well this summer. Ortiz said that paid parking is killing his business in Ford Park. Nolan said to manage parking and have construction workers park down valley and shuttle in. Kurz asked about the Roost lot, if they can transition to a parking lot. Chapin asked if it's a problem that hotels charge a lot to park there. There are a substantial number of guests being sent to the free Lionshead parking garage. Next Tuesday is an opportunity for comment on the additional lift tax. The lift tax goes into the general fund. Cacioppo suggested that Vail Resorts contribute financially to creating more parking. Morgan asked about the parking strategy for winter (paid) versus summer (free). Levine said that the summer is going extremely well, could be due to competition being closed. In general he thinks it would be up anyway. They are tracking 10-12% ahead of last year for winter reservations. Ortiz said the golf course is doing well. Camps and programs are pretty full. Kids Adventure Games are this weekend. Newbury said that the new online sign ups have been very successful. The Vail Recreation District (VRD) has done a lot to change and get people involved. Newbury said that Simba is doing well and ahead of last year despite the construction. Concerned that occupancy will decrease in the fall. Wadey said that the VCBA members comment about parking and that their business is either flat or slightly down. Golf Tournament is on September 15. The after party will be held at Los Amigos. 1:00 PM and a party on Aug 23 from 4:00 — 6:00 PM for the Vail 50th Birthday. Citizen Input Iverson said that the Vail Centre programs are successfuland he gave the Duke program as an example. Cacioppo said that there are a lot of acronyms used on the agenda. He asked those be spelled out. The CSE and VEAC help spend a lot of tax dollars, he asked the meetings be televised and to consider it. Other Business N/A Next Meeting: Tuesday, September 13, Antlers, 8:00 - 10:00 AM VEAC Meeting — August 9, 2016 Page 4 of 4 August 16, 2016 - Page 105 of 1 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: AIPP Minutes from July 11, 2016 meeting ATTACHMENTS: Description AIPP Minutes TOWN OF VAR' August 16, 2016 - Page 106 of 1 TOWN OF 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Art in Public Places 970.479.2344 970.479.2166 fax Minutes: Art in Public Places Board Retreat Meeting Monday, July 11th, 2016, 8:30 a.m., Grand View, Lionshead Welcome Center AIPP board members present: Patricia Donovan, Julie Hansen, Nancy Lassetter, Michael Kurz, Kara Woods AIPP Board members absent: Bill Pierce, Amanda Zinn Others present: Molly Eppard, AIPP Coordinator 1. Approval of minutes from June 6t" retreat meeting. 2. No citizen input 3. Lauren Merrill, Alpine Arts Center Lauren is present to discuss ways to collaborate and to offer visual art programing on a consistent basis in Vail. When there is consistency in the monthly programs, there is greater interest and attendance in the classes. She discusses the trend of art classes and social art classes in local towns and around the country. It is a way for people to feel connected to the community as a guest or resident. The programs are open to everyone no matter of neither ability nor age. The cultural tourists in ski towns have created a demand for participatory visual art programs. She thinks a partnership with AIPP would be beneficial for the town in general. She has had great success with corporate retreats and team building events and would like to open this to the public. The first event of growler painting she had at the amphitheater went very well despite the number of pre -registered guests. We will have cupcakes, cocktails, and canvas on Thursday afternoons also in the amphitheater. These classes could host up to 40 people in this exceptional setting. Michael asks who provides her funding. The program is self-funded with class fees. With the town of Avon she received some funding from the town so was able to bring the class cost down. Molly comments that with the lantern making AIPP paid Lauren a stipend to bring the cost of the workshop down. Lauren shows images from other classes including some on Vail Mountain. Classes could also be geared towards the Vail ART Pass members or even a book club project. For winter there could be programs on the mountain or with the VRD. There could also be a snowman making completion. She would like to look at programming for locals during the off-season which could also have an educational component. Kara comments that her daughter participated on Thursday and had a fantastic time. She remarks that when her family travels they often look for programs like this for the vacation experience. She also likes the concept of cultivating local interest in our art programming. It would be a fun way to bring everyone together. Michael comments that the timing is good in looking at the educational component of the strategic plan: art appreciation and the practical workshops. The ART Pass will bring a benefit to residents as a quality of life. The amphitheater is a perfect summer setting. The funding would have to take place within the town of Vail in existing facilities. He thinks it is a natural partnership with mutual benefits. Molly comments that she and Lauren have been discussing possibilities for years now. Experimentally, the amphitheater canopy has served as a good place for this programming. Lauren comments that finding a place within Vail for the winter would be ideal for continued programming as driving down Valley is often not feasible for guests. Nancy agrees that tourists and locals will enjoy the programming in this ideal setting. Trish likes the possibilities and thinks we need to examine what is most successful in her past August 16, 2016 - Page 107 of 1 programs and to bring those events to the community. She thinks we should look at impact with larger crowds. Molly comments that consistency is key because then the marketing will fall naturally. Kara likes the concept of looking towards educational components as the program grows. The board agrees that the ART Pass is a good connection for the programming. Julie remarks that we need to push out the marketing and work on the consistency for awareness. She thinks it is a great compliment to AIPP. Lauren thinks the biggest challenge will be looking at spaces for the programming. Michael comments that we can also look at the park pavilions as spaces. Molly comments that we should look at solidifying the partnership and how we might be able to bring the funding down. Lauren is going to look at funding through the CSE. Michael comments that education is missing quite a bit from the CSE events and to look towards that component in applying for funding. 4. Vail ART Pass event dates • JULY 15 - Anderson Ranch We presently have 11 people confirmed for the tour. Molly will send the details out again as 20 would be an ideal number. It is a tour of the arts facilities followed by their popular summer lunchtime auctionette meeting at 10:30 at the ranch. While the ranch is open to the public, this tour is arranged as a special event for the Vail ART Pass. Barbeque lunch is served from 11:45 a.m. to 12:15 p.m. for $10, including an ice cream sundae bar. The Auctionettes are free and open to the public, from 12:15 to 1:00 p.m. in Schermer Meeting Hall. • August 12-21 — BRECKENRIDGE- BIFA (Breckenridge International Fine ArtFestival) Tour of creative arts district. Molly asks for feedback from the board as to what they might think of the programming. She remarks it may be best to tour their facilities at a down time for them. Kara comments that we could do Alpine Arts Center as the August event. • September — DENVER — possible trips could include. Denver Art Museum: Women of Abstract Expressionism, Through — September 25 Denver Art Museum: Rhythm & Roots: Dance in American Art, Through — October 2, Denver Botanic Gardens — Through — October 2, Stories in Sculpture: Selections from the Walker Art Center Collection Michael asks about cross -promoting with Denver. Trish comments that she went on the light rail recently from DIA and enjoyed the public art installations. She comments it might be interesting to look at it for a possible tour. Molly comments that Patrick Marold, the artist who created the bloom concept for our Big Horn park, is the artist who received the large commission from DIA for the light rail. Molly also remarks that she could reach out to Jan Mayer for a tour of her personal art collection. 5. Coordinator Updates • Art Magazines — AIPP advertisement and article from press release • Petey Hartung a resident of East Vail is requesting approval to paint the transformer box in front of her home in a professional manner. The subject would be flowers. She would cover the expenses for painting the box and has received permission from Holy Cross which she submitted to Molly. The board approves the request. • Tiny Cinema review. Molly asks Nancy to let the board know of her experience in the Tiny Cinema. Nancy comments that it is really charming. She went to view it in Lionshead. She enjoyed a couple of films. She said it was a true surprise. Molly comments that just over 100 people attended. His attendance in Vail was better and it might have been due to the evening time slot. Nancy comments that he is a true showman as well. She comments that it was a delight. Molly gives feedback from Davey that evenings would be best and perhaps just having one drop location. He said Alice in Wonderful was the most popular and those who took the plunge were most satisfied with Town of Vail Page 2 August 16, 2016 - Page 108 of 1 the experience. Molly said it is a bit of a leap of faith to experience the Tiny Cinema. Children loved it. The board thinks that we should bring him back for an evening showing this summer. It was also on the cover of the Vail Daily. Molly informs the board that a sandwich board was on site explaining it was compliments of the TOV AIPP. • Artinvail site is updated and running with the help of Mike Richards from the TOV. Molly walks through the site with the board. We are working on the interactive map. • Art Walks — Have consistently been 20+ attendees since starting in June. • San Miguel de Allende. Molly recaps the delegation in Vail, the Summerfest, Vail Arts Festival and brunch with the Mexican Consulate from Denver. The selling of work is what is difficult and the governmental issues need to be worked out. Julie comments that it isn't terribly difficult and certainly within the realm of possibilities. Trish asks about the feedback and future of the exchange. Molly comments we are thinking creatively how to promote the visual arts between the two communities whether it is through exhibitions, visiting artists, residencies. The program will be discussed at the Council meeting on July 16. Molly will send out the sister city agreement to the board for their knowledge. • Steve Tobin's Steelroot sculptures have been picked up and returned to Pennsylvania. • Vail 50th Picnic will take place on August 23rd at Donovan Park. Molly is working with the committee to have canvas painting with iconic Vail images by artist Natalie DeStefano. • Booth Creek playground is going well. The 53,000 pound rock will be placed next week. • I70 — Staff is actively discussing design development with the studio and working out some concerns. • Relocation of Time Trial Wheel — East Vail. This parking lot off of Bighorn is going to be redesigned and was suggested as a nice location. It is a meeting location for bikers riding up the Vail Pass. It is very visible and could be quite interactive. Molly confirms it is the east side versus west which was a concern of Michael's. Molly will come back to the board with timeline and plans. • Molly asks the board for any updates or suggestions. 6. Discussion of revised mission statement for AIPP's strategic plan Molly remarks that after the retreat she asked board members to brainstorm on a focused updated mission statement for AIPP. She comments that there were many ideas floating around, but the question is where we go from here. She wants the group to think of a statement focusing on the 5 year plan. The feeling is to edit the existing strategic plan versus recreating one. Much of the plan is applicable, but a bit is also outdated. Molly shows the board the task force document which she gave to each board member which is a good basis for looking at AIPP. The two to three sentence mission statements should define the program and be the launch pad. Michael comments that he has been working on strategic plans as guiding documents for many years. He remarks that the AIPP program in Vail is a good one especially for our town size. In comparing the websites which Molly provided there is a consensus of what an AIPP program is. There is finesse to some of the older language, but we should look at future forward and what we are looking towards. He comments that we should look at education both hands-on and art appreciation with our strategic plan and future growth. He remarks that there is also the issue of not having a facility. Alpine Arts Center's programs outside is a great short term solution. There does not seem to have buy -in from the community as far as acquiring Cascade or other facilities. He questions if we look this far in the future with education and facilities operation requires more staffing. This is beyond an AIPP program. Trish interjects that the mission and vision have gone beyond with an assumption that this is a goal. He comments that the process is what he is talking about and that the town would need to be involved. She comments that the mission statement and vision is essentially enriches the community through public exposure to the arts. What we are aiming at in developing this unusual environment and putting the people within this experience. Town of Vail Page 3 August 16, 2016 - Page 109 of 1 Molly recently discussed with Greg Hall, the Director of Public Works, what would be beneficial at this stage. He suggested first revising the sentence presently describing the program: The intention of the program is to assemble a collection of works of art in public places which is educational, attractive to residents and guests, and of an overall aesthetic quality equal to the excellent international reputation the town enjoys as a resort. Michael suggests: To develop artistic projects and programs and involve and educate the community, enhance its vitality and works toward the goal of establishing a reputation for the Town of Vail as a regional center of excellence for public art, education, and arts education programs. Inherent in this is the facility issue which becomes an objective. He comments that Lauren has nimbly approached this issue of not having a facility for consistent programming. Molly reads a similar statement which she wrote: The Town of Vail's Art in Public Places fosters the visual arts by curating both a permanent art collection in public spaces and intriguing contemporary temporary installations within the community. The enhanced cultural and educational experiences offered by Art in Public Places engage both residents and guests to stimulate creativity and dialogue further instituting the excellent international reputation the town enjoys as a world class resort. Trish recommends we should put forth a few examples to the group and look at them carefully. She thinks simplicity is important and that the person who reads it feels they are invested in as an individual. It should be less about promoting and more about the individual experience which is what allows people to connect with AIPP. The breathtaking natural beauty takes people to an elevated experience. The richness needs to speak to the individual. Molly comments that the permanent collection must be included in the statement because that is the basis of art in public places. The importance of permanent works in capital projects is vital to the program. Molly comments that the experiential trend in public art does seem to be looking towards temporary installations. Kara comments that the Rose Kennedy Greenway statement is a good example of programming as well. "The Rose Kennedy Greenway Conservancy will bring innovative and contemporary art to Boston through free, temporary exhibitions on the Greenway, engaging people in meaningful experiences, interactions and dialogue with art and each other." Molly remarks that the program needs public awareness on the grassroots level, from the skatepark to the Tiny Cinema, it is always changing. Nancy comments that the nature of changing programs and projects keeps AIPP fresh for our guests and residents. Molly asks board members to submit a sentence of what they think AIPP should be before the August meeting. Molly will also send out the public art task force document. Meeting adjourned. Town of Vail Page 4 August 16, 2016 - Page 110 of 1 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: June 2016 Vail Business Review ATTACHMENTS: Description June 2016 Vail Business Review TOWN OF VAIP August 16, 2016 - Page 111 of 1 TOWN OF 0 VAIL � 75 South Frontage Road West Finance Department Vail, Colorado 81657 970.479.2100 vailgov.com 970.479.2248 fax Vail Business Review June 2016 August 9, 2016 The June Vail Business Review breaks down the four percent sales tax collected for June and year to date through second quarter 2016. Overall June sales tax increased 5.8% with Retail increasing 7.4%, Lodging increased 7.6%, Food and Beverage increased 2.3% and Utilities/Other (which is mainly utilities but also includes taxable services and rentals) increased 7.1 %. Excluding the Out of Town category, sales tax for the month of June was up 5.6%. Year to date through second quarter resulted in a 1.5% increase overall with Retail increasing .1%, Lodging increased 2.5%, Food and Beverage decreased .1 % and Utilities/Other increased 6.3%. Excluding the Out of Town category, year to date through second quarter sales tax is up .6%. Electronic filing and payment of Vail sales tax is now an option. Please visit www.vailgov.com/epaY Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Kathleen Halloran at (970) 479-2116. Sincerely, LA Sally Lorton Sales Tax Administrator August 16, 2016 - Page 112 of 1 June TOWN OF VAIL BUSINESS REVIEW TOWN OF VAIL- Sales Tax Newsletter June 2016 Sales Tax August 16, 2016 - Page 113 of 1 June June June 2015 2016 % Collections Collections Change VAIL VILLAGE Retail 137,067 147,690 7.75% Lodging 157,565 189,398 20.20% F & B 253,390 275,362 8.67% Other 2,814 11,656 314.21 % Total 550,835 624,106 13.30% LIONSHEAD Retail 42,892 36,117 -15.80% Lodging 95,606 111,357 16.48% F & B 62,861 72,512 15.35% Other 4,325 5,748 32.90% Total 205,683 225,734 9.75% CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 128,947 136,835 6.12% Lodging 59,743 33,531 -43.87% F & B 68,630 46,232 -32.64% Other 5,118 9,264 81.01 % Total 262,437 225,862 -13.94% OUT OF TOWN Retail 97,306 115,530 18.73% Lodging 5,975 8,759 46.60% F & B 2,344 1,862 -20.55% Utilities & Other 118,469 113,349 -4.32% Total 224,094 239,500 6.87% 8/9/2016 8:48:59 AM emGovPower Page 1 of 2 August 16, 2016 - Page 113 of 1 June TOWN OF VAIL BUSINESS REVIEW TOWN OF HAIL Sales Tax Newsletter June 2016 Sales Tax TOTAL Total 1,243,050 1,315,202 5.80% RETAIL SUMMARY June June June RETAIL -FOOD 2015 2016 % RETAIL -LIQUOR Collections Collections Change Retail 406,212 436,171 7.38% Lodging And Property Mgmt 318,889 343,046 7.58% Food and Beverage 387,224 395,968 2.26% Other 130,726 140,017 7.11 % Total 1,243,050 1,315,202 5.80% RETAIL SUMMARY 8/9/2016 8:48:59 AM emGovPower Page 2 of 2 August 16, 2016 - Page 114 of 1 June 2015 Collections June 2016 Collections June % Change RETAIL -FOOD 100,753 110,065 9.24% RETAIL -LIQUOR 31,596 34,847 10.29% RETAIL -APPAREL 77,861 80,879 3.88% RETAIL -SPORT 52,473 58,470 11.43% RETAIL -JEWELRY 14,394 13,315 -7.50% RETAIL -GIFT 3,422 4,039 18.04% RETAIL -GALLERY 2,942 2,105 -28.43% RETAIL -OTHER 122,741 132,422 7.89% RETAIL -HOME OCCUPATION 29 28 -3.25% Total 406,212 436,171 7.38% 8/9/2016 8:48:59 AM emGovPower Page 2 of 2 August 16, 2016 - Page 114 of 1 June YTD kr TOWN OF VAIL BUSINESS REVIEW TOWN OF VAIL Sales Tax Newsletter June YTD 2016 Sales Tax August 16, 2016 - Page 115 of 1 June YTD June YTD June YTD 2015 2016 % Collections Collections Change VAIL VILLAGE Retail 2,090,386 1,984,821 -5.05% Lodging 2,753,631 2,822,131 2.49% F & B 2,358,407 2,352,828 -0.24% Other 72,996 107,708 47.55% Total 7,275,419 7,267,487 -0.11 % LIONSHEAD Retail 851,224 815,503 -4.20% Lodging 1,769,005 1,874,679 5.97% F & B 560,344 585,776 4.54% Other 31,278 37,072 18.53% Total 3,211,851 3,313,031 3.15% CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 1,000,624 1,023,188 2.26% Lodging 899,663 875,280 -2.71 % F & B 434,484 412,337 -5.10% Other 32,994 36,590 10.90% Total 2,367,764 2,347,394 -0.86% OUT OF TOWN Retail 517,046 642,141 24.19% Lodging 242,401 233,076 -3.85% F & B 9,233 9,261 0.31 % Utilities & Other 923,484 946,072 2.45% Total 1,692,164 1,830,550 8.18% 8/9/2016 8:50:32 AM emGovPower Page 1 of 2 August 16, 2016 - Page 115 of 1 June YTD TOWN OF VAIL BUSINESS REVIEW TOWN OF HAIL Sales Tax Newsletter June YTD 2016 Sales Tax TOTAL Total 14,547,199 14,758,462 1.45% RETAIL SUMMARY June YTD June YTD June YTD 2015 2016 % Collections Collections Change Retail 4,459,280 4,465,653 0.14% Lodging And Property Mgmt 5,664,700 5,805,166 2.48% Food and Beverage 3,362,468 3,360,202 -0.07% Other 1,060,752 1,127,442 6.29% Total 14,547,199 14,758,462 1.45% RETAIL SUMMARY 8/9/2016 8:50:33 AM emGovPower Page 2 of 2 August 16, 2016 - Page 116 of 1 June YTD June YTD June YTD 2015 2016 % Collections Collections Change RETAIL -FOOD 747,532 769,273 2.91 % RETAIL -LIQUOR 267,536 275,354 2.92% RETAIL -APPAREL 810,287 744,982 -8.06% RETAIL -SPORT 1,737,040 1,744,767 0.44% RETAIL -JEWELRY 113,064 93,012 -17.74% RETAIL -GIFT 25,884 23,292 -10.01 % RETAIL -GALLERY 31,764 16,740 -47.30% RETAIL -OTHER 725,900 797,981 9.93% RETAIL -HOME OCCUPATION 273 252 -7.80% Total 4,459,280 4,465,653 0.14% 8/9/2016 8:50:33 AM emGovPower Page 2 of 2 August 16, 2016 - Page 116 of 1 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: AI PP Acceptance of Bronze Sculpture Donation ATTACHMENTS: Description Memo AIPP Acceptance of Artwork TOWN OF VAIP August 16, 2016 - Page 117 of 1 TOWN OF VAIL Memorandum To: Town Council From: Art in Public Places Date: 8/10/16 Subject: Information update / Acceptance of bronze sculpture donation Commissioned sculpture memorializing Pete Seibert and Pre -Vail Ranchers On August 1, 2016 the Art in Public Places Board unanimously accepted the proposed donation for a life-sized bronze sculpture, as presented by former Vail resident Roger Tilkemeier, who now resides in Eagle and Bill Rey of Claggett/Rey Gallery in Vail. The donated work fulfills the program objectives, artwork criteria, and artist criteria set forth by Art in Public Places. The unique sculpture will be created by renowned artist Herb Mignery of Loveland, CO. It will commemorate Vail founder Pete Seibert in his likeness with a Gore Valley Rancher on horseback symbolizing the ranchers who paved the way for the realization of his dream to create America's premier ski resort. Private funding raised by Mr. Tilkemeier will go towards the creation of the bronze sculpture. Upon completion of the work, the sculpture will be donated to the Town of Vail's public art collection. The location of the sculpture is being discussed and has yet to be determined, as staff is examining best possibilities for the placement. The project has the approval and support of the Seibert family. Attachments: • Letter from Mr. Roger Tilkemeier describing art, intent and vision • CV for Mr. Roger Tilkemeier • Biography of artist Herb Mignery • Photographs of clay model for sculpture Next steps: • Public announcement of project at Town of Vail 50th picnic celebration on August 23, 2016 • Staff to identify potential location placements — Fall 2016 • Staff to meet with Bill Rey and Roger Tilkemeier to analyze locations — Fall 2016 • Location will be updated to Council — Fall 2016 August 16, 2016 - Page 118 of 1 Introduction Pete Seibert's dream, since childhood, was to establish his own ski resort, which he did - in spades! My dream is to establish a permanent, public and clearly visible memorial to him and to the ranchers who paved the way for his dream. (see the recently published "Book of Lena") The Title of the proposed memorial is: "Pete's Dream" My name is Rover Tilkemeier. My late wife, Jeanne, and I bought property in East Vail in 1963 and developed a small compound of condominiums on Main Gore Drive_ We became an active part of the community even though we were six miles from Vail Village, which was considered a huge distance at that time We always have had a great admiration and respect for Pete and his ambitious plan for the resort, through good times and bad. There were some ownership and management changes, as most of us know, as the resort grew and morphed into a corporation and eventually Pete left the company. However, those of us that were here from the beginning know, that without him, the resort would not exist. It was his ambition, foresight and determination that built the foundation for what is here today. When. we recently returned home to Vail, after 13 years in Santa Fe, one of the first things we noticed was that there was no public and clearly visible memorial to Pete. I found this to be a travesty with respect to the importance of his work, which many now seem to take for granted or don't even know about. Also, because of who I am, I have always thought it to be significantly important to remind people of the ranching heritage that was here before the resort took root. My vision of memorializing Pete, and the ranchers who paved the way for him, is a monument of him showing the plans for his dream to a horseback, skeptical, Gore Valley Rancher, thus, symbolically, tying together Pete's work, with the importance of the work the ranchers did before him in homesteading and developing the private land and water rights. Without the private land and water rights, Vail would not exist today. With the invaluable help of Bill Rey. and Sculptor, Herb Migneq, we have developed a clay model of the proposed monument so the public can better understand the historical and educational significance of the work_ I feel strongly that this is a project that needs to be done and hope that you enthusiastically agree! Roger "kemeier roger.tilkemeier@gmaii.com 970 446 81 17 505 690 1881 August 16, 2016 - Page 119 "PETE'S DREAM" Pete Seibert (1924 - 2002) was the founder of Vail. Pete's dream, since childhood, was to build his own ski resort, which was realized with the opening of Vail in December, 1962. It rose from a sheep pasture along Gore Creek, to become one of the finest ski resorts in the world. The Gore Creek Valley had been homesteaded and settled by sheep and cattle ranchers in the late 1800's. It was a hard, but rewarding lifestyle. Little did they know, however, that their hard work in the development of the ranches' private lands and water rights would be the key to the future development of a ski resort. Pete's friend, Earl Eaton, from an Eagle County ranching family, and fellow World War II, 10th Mountain Division survivor, was a hero in this adventure; he discovered the mountain. Pete rallied a handful of dedicated investors, a small group of risk taking entrepreneurs and a cadre of devoted, loyal employees to create the resort. As the Ranchers did earlier, the Vail pioneers scratched and scraped to form a community of emotionally charged people whom developed a distinct culture of their own; the culture of Vail. Without them and that essential culture, Vail would not exist today! The Memorial was dedicated to Pete and his early colleagues on , 201_ to honor them, for their foresight, energy and determination in creating Vail, as well as to honor the Gore Valley Ranchers who, unknowingly at the time, paved the way for him. The Memorial was conceived, and developed by Roger Tilkemeier, whom along with his wife, Jeanne, pioneered the early development of East Vail in 1964. Bill Rey, owner of the Claggett Rey Gallery and sculptor Herb Mignery of Loveland, Colorado were key contributors to the success of this memorial. Funding was through "There was a time before Vail.... A place wild and beautiful. It was called the Gore Valley. People were born, loved, laughed, cried and died there. They carved a hard life out of the mountains and barely left a footprint. They're still here. They roam these mountains.... the men and women of the time before. So when you're out on a moonlit night, or winding down a snowy trail, listen and look. Have your wits about you and they may offer you a glimpse of how it was. You might hear that old sad music in the pines and laughter on the wind." The Book of Lena Judi Elliot Kirby and Luke Gray August 16, 2016 - Page 120 Tilkemeier Background • BS, Marketing, 1951, University of Colorado, Boulder. Graduate Work in Finance. • U.S. Naval Officer, Korean War • While commuting between Vail and Denver in the 1960's, was critically involved in the development and commercialization of aluminum can with Kaiser Aluminum and Coors. • In 1963 purchased thirteen acres in East Vail along the south side of Gore Creek and pioneered that area, building a small compound of condominiums, starting in 1964. • Served as Marketing Director and later, as President, of The Rocky Mountain Division of the United States Ski Association. Built membership from 4,000 to 16,000. • Created and coordinated The Ski America Program to attract foreign skiers to U.S., in conjunction with the U. S. Department of Commerce and United Air Lines. • Served on the Board of United States Ski Association • Served on the Eagle County School Board. • Served on the Vail Planning Commission. • Was a founder of the Eagle Valley Land Trust. • Developed and owned the Spraddle Creek Livery Stable and Sleigh Rides in Vail. • While working for the ski company as Special Projects Manager, among other pprojects was responsible for: - the completion of The North Woods Condo Project. - the first remodel of Mid Vail, - the development and construction of One Vail Place, including the sale of the condos. - Negotiated the sale of Meadow Mountain to the U.S. Forest. - Lobbied for and secured critical Congressional Appropriations for funding the closing of the Forest Service purchase of Meadow Mountain, which provided the seed money for the development of Beaver Creek. • Established and operated Quarter Circle Box T Inc., a ranch real estate company, representing buyers for the purchase of working ranches throughout the West, including the assemblage of a contiguous one million five hundred thousand [1,S00,000] acre ranching operation in Eastern Oregon • Served as President of The New Mexico Winter Sports Alliance, while living in Santa Fe. • My late wife, Jeanne, was an active volunteer in the Eagle County/Vail school system remedial reading programs and was a founder and participant in the Vail Theater Group and the Children's Theater. She was active in creating tennis as a summer sport in the early days of Vail, as well as being an accomplished horsewoman. Her Grandfather homesteaded a cattle ranch near Montrose, CO in the late1800's and his brother was an attorney in Lake City, CO, who was involved in the conviction of Alphie Packer of canibalism. He later became a United States Congressman. August 16, 2016 - Page 121 lerb Mignery I Nebraska Sandhills Cowboy Hall of Fame Section 1... http://www.sandhiIlscowboys.com/Scction/inductecsi2OO8lHerb_ Home History Inductees Nominations Trailhoss Contributors Day of the Cowboy Contact (tome - Inductees - 2008 • Herb Mignery HERB MIGNERY November 1, 1937 Herb was born on November I st, 1937, to Melvin and Ruth Mignery, in Bartlett. Nebraska. Herb has two sisters, Maiia and Marta. Herb married Sherry Shavhk and has two daughters, Chantel and Darcy Raised on the Mignery ranch near Bartlett, he is from a family who has ranched for over 100 years. It was assumed he would be a cowboy, but his love of art led him to illustration, both in the army and later in commercial art. In 1973, he cast his first bronze and from that time devoted himself to sculpture. He is a member of the cowboy Artists of America Best known for hissculplum his early life centered around his father's and brother's ranch in the Nebraska Sandhills. His memories of that ranch arc brought to life in his sculpture of the authentic. colorful and diverse people who populate the rural American West They arc the unglamorous individuals rarely seen in Hollywood westerns a big -knuckled farmer sowing seed, a heavyset woman digging potatoes, a boy preacher traveling on horseback, a wiry cowboy falling off his frightened horse In Mignery's view, the common people of the American West have never been the stereotypical cowboys in white hats with roaring six-guns or Indians in war bonnets riding into the sunset. "The true West was better and far more interesting than that. 'rhe people who INDUCTEES 2008 - Alfred Meeks Arch Ferguson Arthur Lockhart Bernard Thomas Applegarth Bob Burgess Don Mattern Edson Gale George Younkin, Jr Herb Mignery James Michael Caulfield composed the West were people who worked hard, who created a country, and who raised children who contributed something to society," says Mignery "They didn't dress fancy and weren't exceptionally pretty people, nece5sanly, but 1 see so much character and flavor in them. The older you get, the more you start looking for subtleties in life and art. - Although Mignery characterizes his subject matter as Westem Americana, encompassing fanners, s:hool teachers, horses, sheepherders, immigrants, gardeners, American Indians and more, he also expresses his spiritual beliefs with religious themes. These works use classical European styles to depict such subjects as St. Michael battling Satan_ St. Patrick and the Madonna Occasionally, Mignery has integrated the two directions by taking a traditional, classical European approach to his Western subject matter Mignery's award-winning career includes a long list of public monuments done for cities lincluding a bronze statue located at the Wheeler County Courthouse), collectors and institutions across the nation. F[e is also a popular cartoonist, and his comic cowboy cartoons have appeared regularly in Western Horseman magazine since 1985. He has illustrated books, and his art has appeared on calendars, greeting cords, prints_ posters and T shirts. Elected to the National Sculpture Society in 1996, Mignery has also served on its Board of Directors, as well as serving as president of the Cowboy Artists of Amenca from 1992-1993 and is a founding member of Cowboy Cartoonists International "I love diversity and haven't wanted to restrict mysc:f to one theme," he explains. "One of my goals in life, as a chronicler, is to tell the story of people like those I grew up with," says Herb. "I see myself as a vehicle to let their stories be known. [ also want to 142 14:n t?✓�/ti L,11L t,Je.A�_et 7128116, 10:31 A August 16, 2016 - Page 122 lerb Migncry i Nebraska Sandhills Cowboy Hall of fame Section /... http:/hwww.sandhiliscowboys.com/Section/inductees/2008/Herb_ show the world that the cowboy is not dead. There are cowboys today, just like there were cowboys yesterday." Mignery has won numerous awards, including the Best of Show and the Western Art Associates Kieckhefer Award at the Cowboy Artists or America Show in Phoenix, Arizona, the Noms Foundation Award at the Autry Museum in Los Angeles, and the Leonard J Mciselman Memorial Award for sculpture at the National Sculpture Society in New York, Home I History I Inductees Nominations I TrmlbossComnbutors Day oftheCowboy I Contact DCupynghl 2al6 - Nebraska Sandhil.r Cowboy Hall of Fame - All Rights RcmvW - A W Intericlne Website ; o f t 7/28/16, 10:31 A August 16, 2016 - Page 123 August 16, 2016 - Page 124 is vv August 16, 2016 - Page 125 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Second Quarter 2016 Investment Report ATTACHMENTS: Description Q2 Investment Update TOWN OF VAIP August 16, 2016 - Page 126 of 1 FROM: Carlie Smith DATE: 2nd Qrtr 2016 RE: Investment Report Enclosed is the investment report with balances as of June 30,2016. The estimated average yield for the pooled cash fund is 0.81 %. As of 06/30/2016, the Treasury yield curves for 3 months, 6 months, and 1 year are 0.26%, 0.36%, and 0.45% respectively. TOV investments performed at or above these yields. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. Casl- $32.7M, 2016 Investment Mix $92.5 million Gov't Securities $26.2M, 28% Investment Pool $21.9M, 24% CD's $11.7M, 13% There were no changes to investment products or banking institutions. Please call me if you have any questions. August 16, 2016 - Page 127 of 1 Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 06/30/2016 Cash Commercial Banks Money Market Funds Total Cash U.S. Government Securities (see page 4) Government Agency Seurities -Piper Jaffray FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana Total Government Securities Certificates of Deposit Colorado Investment Pools Total Portfolio Maturing Within 12 Months Maturing Within 24 Months Maturing After 24 Months 2016 Balances Percentage of Total $29,085,677 31.43% $3,666,637 3.96% $32,752,314 35.39% $15,008,334 16.22% $11,166,861 12.07% $26,175,195 28.29% $11,720,853 12.67% $21,890,871 23.66% $92,539,232 100.0% 59,320,309 64.10% 7,589,435 8.20% 25,629,488 27.70% 92,539,232 100.0% August 16, 2016 - Page 128 of 1 Performance Summary as of 06/30/2016 Institution Type of Accounts "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Interest Alpine Bank Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance Total Money Market Funds Total "Cash" Accounts GOVERNMENT SECURITIES (see pg 5) Government Agency Seurities -Piper Jaffray FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana Total Government Securities 1st Bank, Vail Colorado (#5734) Matures September 14, 2017 1st Bank, Vail Colorado (#5114) Matures March 27, 2017 1st Bank, Vail Colorado (#4983) Matures March 6, 2017 1st Bank, Vail Colorado (#1992) Matures Nov 23, 2020 1st Bank, Vail Colorado (#3421) Matures Mar 17, 2021 1st Bank, Vail Colorado (#4290) Matures Sept 29, 2016 1st Bank, Vail Colorado (#4754) Matures Dec 28, 2016 1st Bank, Vail Colorado (#5319) Matures May 21, 2018 1st Bank, Vail Colorado (#9497) Matures Nov 19, 2019 1st Bank, Vail Colorado (#9500) Matures Nov 18, 2019 Piper Jaffray 2546704RO Matures Mar 14, 2017 Piper Jaffray 795450PJ8 Matures Sept 19, 2017 Piper Jaffray 38143AJM8 Matures Feb 8, 2017 Total Certificates of Deposit LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest Total Local Government Investment Pools Accounts Total All Accounts Average Balances Return 06/30/16 0.100% $27,695,964 $1,389,713 0.010% $354,354 0.000% $3,312,282 $3,666,637 $32,752,314 2.46% $15,008,334 1.35% $ 11,166,861 $ 26,175,195 $ 26,175,195 1.200% 1,046,342 1.300% 1,086,546 1.300% 1,057,482 0.700% 1,122,562 0.700% 1,133,845 1.750% 1,086,069 1.750% 1,081,433 0.400% 1,530,819 0.900% 1,204,445 0.900% 1,068,940 1.430% 100,590 1.600% 101,119 1.700% 100,661 11,720,853 $ 11,720,853 0.300% $21,890,871 $21,890,871 $92,539,232 August 16, 2016 - Page 129 of 1 6/30/2016 Government Securities as of 06/30/2016 Days/Years Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value ***Federal Agency Discount Notes & Bonds*** FFCB3133EC5A8 Piper Jaffray 0.890% 0.870% 1/28/2012 11/27/2017 5.8 $500,005 FFCB 3133EC7134 Piper Jaffray 0.860% 0.840% 1/29/2012 12/13/2017 5.9 $600,006 FHLB 313383DQ1 Piper Jaffray 1.020% 1.000% 1/29/2012 12/18/2017 5.9 $400,616 FNMA 3136G1 K57 Piper Jaffray 1.120% 1.100% 2/2/2012 4/30/2018 6.2 $550,116 FHLB 313382GQO Piper Jaffray 1.070% 1.050% 2/2/2012 3/20/2018 6.1 $500,015 FHLM 3134G45D6 Piper Jaffray 1.150% 1.120% 2/2/2012 5/25/2018 6.3 $1,000,360 FHLB 313383HQ7 Piper Jaffray 1.210% 1.190% 2/2/2012 6/27/2018 6.4 $625,437 FHLB 313383JQ5 Piper Jaffray 1.270% 1.240% 2/2/2012 6/27/2018 6.4 $333,188 FHLB3130A6K89 Piper Jaffray 1.050% 1.060% 10/05/15 10/05/18 3.0 $560,162 FHLMC 3134G7P96 Piper Jaffray 1.000% 1.010% 10/29/15 04/29/19 3.5 $500,150 FNMA 3136G24C8 Piper Jaffray 2.000% 1.990% 2/2/2012 8/26/2019 7.6 $501,505 FHLMC 313G9SK4 Piper Jaffray 1.500% 1.490% 6/30/2016 6/30/2020 4.0 $905,787 FNMA 3136G21-47 Piper Jaffray 1.800% 1.780% 2/2/2012 6/30/2020 8.4 $504,950 FHLB 3130A5TW9 Piper Jaffray 2.000% 1.980% 07/27/15 07/29/20 5.0 $440,546 FNMA 3136G3JA4 Piper Jaffray 1.550% 1.550% 04/28/16 10/28/20 4.5 $1,400,868 FHLMC 3134G71J33 Piper Jaffray 1.500% 1.500% 10/29/15 10/29/20 5.0 $500,535 FHLMC 3134G71J82 Piper Jaffray 1.750% 1.790% 10/29/15 10/29/20 5.0 $440,119 FHLB 3130A5V97 Piper Jaffray 2.000% 1.980% 07/27/15 07/29/20 5.0 $440,568 FFCB3133EGAZ8 Piper Jaffray 1.580% 1.580% 05/17/16 02/17/21 4.8 $1,000,030 FHLMC3133EFZ91 Piper Jaffray 1.620% 1.620% 04/12/16 04/12/21 5.0 $1,401,596 FHLMC 3134G9QJ9 Piper Jaffray 1.875% 1.870% 06/30/16 06/30/21 5.0 $900,756 FFCB3133EGAH8 Piper Jaffray 1.550% 1.550% 05/17/16 05/17/21 5.0 $1,001,020 1 -Dec -01 1 -Dec -30 Average Yield $4,552 FNMA 545057 2.46% Dana $15,008,334 2.5% 1 -May -01 1 -May -31 130.1 $305 FNMA 650970 Days/Years Dana 2.385% 2.5% Interest Rate 1 -Jul -32 Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value ***FNMA'S, ARM'S & SBA'S*** SBA 502647 SBA 521683 SBA 508940 SBA 83164LV32 SBA 508946 SBA 509701 SBA 505536 Pooled - Pooled - Pooled - Pooled - Pooled - Pooled - Pooled - Dana Dana Dana Dana Dana Dana Dana 3.975% 4.248% 2.575% 2.250% 2.250% 1.500% 3.125% 4.2% 4.3% 2.7% 2.4% 2.4% 1.7% 3.2% 1 -Jul -94 6 -May -11 2 -Feb -15 1 -Jan -12 1 -Aug -01 25 -Jun -19 25 -Aug -21 25 -Jun -30 25 -Feb -40 25 -Jul -30 25 -Jul -40 25 -Jun -26 25.0 121.7 19.2 25.1 18.6 140.7 125.0 $3,202 $206,165 $176,049 $250,865 $151,244 $287,620 $15,204 GNMA 8417 Pooled - Dana 4.000% 3.9% 1 -Oct -88 20 -Oct -18 30.1 $515 GNMA 8703 Pooled - Dana 1.875% 1.8% 1 -Sep -95 20 -Sep -25 30.1 $463 GNMA 8720 Pooled - Dana 1.625% 2.0% 30 -Sep -95 20 -Oct -25 30.1 $511 GNMA 8788 Pooled - Dana 1.750% 1.9% 1 -Jan -96 20 -Jan -26 30.1 $388 GNMA 80426 Pooled - Dana 1.875% 1.8% 21 -Jul -00 20 -Jul -30 130.1 $4,019 GNMA 80696 Pooled - Dana 1.750% 1.7% 23 -May -11 20 -May -33 22.0 $173,643 GNMA 80710 Pooled - Dana 1.875% 1.8% 1 -Jul -03 20 -Jul -33 130.1 $4,810 GNMA 82759 Pooled - Dana 1.750% 1.9% 20 -Mar -12 20 -Mar -41 29.0 $178,011 GNMA 80593 Pooled - Dana 1.750% 1.7% 20 -Apr -12 20 -Apr -32 20.0 $2,261 GNMA 82382 Pooled - Dana 1.875% 1.8% 30 -Sep -13 20 -Sep -39 26.0 $97,363 GNMA 1303 Pooled - Dana 2.000% 2.0% 30 -Sep -13 20 -Sep -43 30.0 $119,104 FNMA 850125 Pooled - Dana 2.455% 2.7% 1 -May -09 1 -Sep -35 126.4 $26,614 FNMA 422251 Pooled - Dana 2.499% 2.5% 1 -Dec -95 1 -Jan -21 25.1 $3,832 FNMA 520790 Pooled - Dana 2.544% 2.6% 1 -Jun -00 1 -Apr -28 127.9 $3,990 FNMA 546468 Pooled - Dana 2.490% 2.2% 24 -May -00 1 -Apr -28 127.9 $1,402 FNMA 535326 Pooled - Dana 2.332% 2.5% 26 -Jun -00 1 -Jun -28 128.0 $1,736 FNMA 323798 Pooled - Dana 2.354% 2.4% 1 -Dec -99 1 -May -29 29.4 $641 FNMA 567875 Pooled - Dana 2.679% 2.7% 1 -Dec -00 1 -Sep -30 129.8 $1,414 FNMA 593941 Pooled - Dana 1.974% 2.0% 1 -Dec -01 1 -Dec -30 129.1 $4,552 FNMA 545057 Pooled - Dana 2.384% 2.5% 1 -May -01 1 -May -31 130.1 $305 FNMA 650970 Pooled - Dana 2.385% 2.5% 1 -Aug -01 1 -Jul -32 131.0 $1,913 FNMA 555378 Pooled - Dana 2.385% 2.5% 14 -May -08 1 -Apr -33 24.9 $38,590 FNMA 709092 Pooled - Dana 2.316% 2.3% 1 -Jun -03 1 -Jul -33 130.2 $9,274 FNMA 723661 Pooled - Dana 2.375% 2.4% 1 -Jul -03 1 -Jul -33 130.1 $851 FNMA 761737 Pooled - Dana 2.467% 2.4% 16 -May -05 1 -Dec -33 128.6 $7,424 FNMA 725462 Pooled - Dana 1.944% 2.1% 1 -Apr -04 1 -Jan -34 129.8 $7,661 FNMA 745160 Pooled - Dana 2.420% 2.5% 1 -Dec -05 1 -Mar -34 128.3 $13,207 August 16, 2016 - Page 130 of 1 6/30/2016 Government Securities as of 06/30/2016 Total $26,175,195 August 16, 2016 - Page 131 of 1 Days/Years Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value FNMA 791573 Pooled - Dana 2.420% 2.3% 1 -Jul -04 1 -Aug -34 130.2 $2,022 FNMA 888321 Pooled - Dana 2.383% 2.6% 1 -Mar -07 1 -Aug -34 27.3 $13,111 FNMA 849207 Pooled - Dana 1.996% 2.0% 1 -Jan -06 1 -Jan -36 30.0 $4,425 FNMA 888710 Pooled - Dana 2.496% 2.5% 1 -Sep -07 1 -Jul -36 28.9 $19,687 FNMA 893933 Pooled - Dana 2.472% 2.5% 1 -Sep -06 1 -Oct -36 30.1 $6,898 FNMA 555624 Pooled - Dana 2.401% 2.4% 1 -Jun -03 1 -Mar -38 134.8 $2,945 FNMA 735967 Pooled - Dana 2.494% 2.4% 1 -Sep -05 1 -Mar -38 132.6 $5,170 FNMA 888386 Pooled - Dana 2.420% 2.6% 1 -Apr -07 1 -Mar -38 131.0 $32,953 FNMA 888618 Pooled - Dana 2.457% 2.5% 1 -Jul -07 1 -Mar -38 130.8 $12,342 FNMA 995451 Pooled - Dana 2.442% 2.5% 12 -Feb -09 1 -Mar -38 29.1 $27,636 FNMA 557073 Pooled - Dana 1.643% 1.7% 1 -Sep -00 1 -Jun -40 139.8 $3,242 FNMA 110540 Pooled - Dana 2.674% 2.7% 1 -Nov -90 1 -May -20 29.5 $2,253 FNMA 327446 Pooled - Dana 3.170% 3.2% 1 -Oct -95 1 -Aug -22 26.9 $491 FNMA 555921 Pooled - Dana 2.750% 2.8% 1 -Sep -12 1 -Sep -35 23.0 $15,017 FNMA 868877 Pooled - Dana 2.543% 2.5% 1 -Apr -06 1 -Apr -36 30.0 $5,440 FNMA 701045 Pooled - Dana 2.297% 2.7% 1 -Apr -03 1 -Apr -33 30.0 $39,623 FNMA 848390 Pooled - Dana 2.086% 2.1% 12 -Feb -09 1 -Dec -35 26.8 $19,804 FNMA 844148 Pooled - Dana 2.263% 2.3% 1 -Oct -05 1 -Nov -35 30.1 $16,258 FNMA 748087 Pooled - Dana 2.455% 2.3% 1 -Sep -10 1 -Sep -33 23.0 $40,407 FNMA 851297 Pooled - Dana 2.555% 2.5% 3 -May -11 1 -Sep -35 24.3 $156,696 FNMA AC0038 Pooled - Dana 2.033% 2.2% 24 -May -11 1 -Sep -38 27.3 $114,560 FNMA AV9481 Pooled - Dana 1.919% 1.9% 1 -Jul -14 1 -Jul -43 29.0 $217,787 FHLMC 865469 Pooled - Dana 2.969% 3.0% 1 -Dec -95 1 -Aug -25 29.7 $287 FHLMC 645235 Pooled - Dana 2.215% 2.3% 1 -Jul -00 1 -Mar -29 128.8 $1,914 FHLMC 846784 Pooled - Dana 2.434% 2.6% 1 -Jul -00 1 -May -29 128.9 $1,075 FHLMC 846956 Pooled - Dana 2.680% 2.6% 1 -Nov -01 1 -Nov -31 130.1 $969 FHLMC 847166 Pooled - Dana 2.497% 2.5% 1 -Jul -03 1 -Aug -33 130.2 $2,711 FHLMC 847359 Pooled - Dana 2.512% 2.6% 1 -Dec -04 1 -Dec -34 130.1 $2,324 FHLMC 782526 Pooled - Dana 2.375% 2.5% 1 -Apr -05 1 -Apr -35 30.0 $37,389 FHLMC 848000 Pooled - Dana 2.480% 2.5% 1 -Sep -08 1 -Feb -36 27.4 $36,302 FHLMC 847629 Pooled - Dana 2.560% 2.5% 1 -Oct -06 1 -Sep -36 29.9 $6,504 FHLMC 865127 Pooled - Dana 3.060% 3.1% 1 -Aug -89 1 -Mar -19 29.6 $242 FHLMC 865476 Pooled - Dana 2.806% 2.8% 1 -Apr -96 1 -Feb -36 39.9 $466 FHLMC 865663 Pooled - Dana 3.040% 3.0% 1 -Nov -00 1 -Feb -30 129.3 $876 FHLMC 847427 Pooled - Dana 2.469% 2.4% 1 -Jul -05 1 -Sep -34 29.2 $4,300 FHLMC 1 G1840 Pooled - Dana 2.625% 2.6% 1 -Feb -06 1 -Nov -35 29.8 $2,344 FHLMC 183063 Pooled - Dana 2.520% 2.5% 1 -Aug -06 1 -Aug -36 30.0 $18,585 FHLMC 847058 Pooled - Dana 2.500% 2.4% 1 -Aug -02 1 -Aug -32 30.0 $15,067 FHLMC 1B7033 Pooled - Dana 2.415% 2.4% 25 -May -11 1 -Sep -35 24.3 $81,880 FHLMC 611384 Pooled - Dana 2.578% 2.6% 11 -Feb -05 1 -Dec -32 127.9 $7,675 FHLMC 849674 Pooled - Dana 2.082% 2.0% 1 -Nov -42 142.9 $286,282 FHLMC 2BO155 Pooled - Dana 2.300% 2.2% 21 -Dec -15 1 -Jan -42 26.0 $356,827 FHLMC 849824 Pooled - Dana 2.563% 2.5% 21 -Dec -15 1 -Feb -43 27.1 $367,379 FHLMC 849422 Pooled - Dana 2.066% 2.0% 1 -Feb -43 143.2 $206,171 FHLMC 840287 Pooled - Dana 2.166% 2.1% 1 -Jun -16 1 -Jun -43 27.0 $487,447 FHLMC 840274 Pooled - Dana 2.315% 2.2% 1 -Jul -43 143.6 $457,925 FHLMC 849810 Pooled - Dana 2.282% 2.2% 1 -Oct -44 144.9 $379,492 FHLMC 849313 Pooled - Dana 2.020% 2.0% 1 -Jun -14 1 -Feb -43 28.7 $183,077 FHLMC Fixed rate agency 3137EADP1 0.875% 0.9% 1 -Jun -14 7 -Mar -18 3.8 $401,412 FHLB Fixed Rate Agency 3130A6KH9 1.190% 1.190% 14 -Jan -19 119.1 $499,968 FHLMC Fixed Rate Agency 3134G9EL7 1.250% 1.250% 26 -Nov -18 119.0 $500,000 FHLB Step Coupon Agency 3130A5YP8 0.750% 0.8% 10 -Aug -18 118.7 $300,000 FMNA Fixed Rate Agency 3135GOK85 1.400% 1.4% 13 -Jun -19 119.5 $501,360 FHLMC Step Coupon Agency 3134G7W23 0.750% 0.8% 29 -Oct -18 118.9 $499,983 FHLMC Step Coupon Agency 3134G7P96 1.000% 1.0% 29 -Apr -19 119.4 $500,000 FHLMC Step Coupon Agency 3134G9MY0 1.000% 1.0% 1 -Jun -16 14 -Jun -19 3.0 $500,000 FHLMC Step Coupon Agency 3134G9DL8 1.000% 1.0% 24 -May -16 24 -May -19 3.0 $500,000 FHLMC Step Coupon Agency 3134G9J81 0.875% 0.9% 14 -Jul -16 14 -Jul -19 3.0 $400,000 FNMA Step Coupon Agency 3136G2P43 1.000% 1.0% 21 -Oct -19 119.9 $500,201 FNMA Step Coupon Agency 3136G3EE1 1.000% 1.0% 29 -Mar -19 119.3 $400,471 Accrued Interest 1.3% $27,910 Income Receivable $136,434 Average Yield 1.35% 11,166,861 Total $26,175,195 August 16, 2016 - Page 131 of 1 TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(e) -to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators Regarding: potential purchase/sale of real property. PRESENTER(S): Matt Mire, Town Attorney August 16, 2016 - Page 132 of 1 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess at 4:00 p.m. TOWN Of VAJL' August 16, 2016 - Page 133 of 1