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Home My WebLink About2016-09-20 Agenda and Supporting Documentation Town Council Afternoon Meeting AgendaVAIL TOWN COUNCIL REGULAR MEETING Agenda TOWN Of VAIL' Town Council Chambers 75 South Frontage Road W., Vail, CO 81657 8:30 AM, September 20, 2016 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. Presentation / Discussion 1.1. 2017 Budget Preview Budget Preview Meeting will take place at Grand View Meeting Room 395 E. Lionshead Circle (located top level of Lionshead Parking Structure) Meeting begins at 8:30 AM and estimated recess at 11:30 AM Presenter(s): Stan Zemler, Town Manager, Kathleen Halloran, Finance Director Background: The purpose of this meeting is to provide high-level preview of the Town's 2017 budget process and gather feedback from Council on preliminary budget assumptions related to revenues and expenditures. There will be periodic review of the budget over the next several months. The budget ordinance first reading is scheduled for November 15 with a public hearing and second reading on December 6. 2. Break 2.1. Council will break from 11:30 a.m. until 2:00 p.m. VLMD Meeting begins at 2:00 PM - see separate agenda. Regular Town Council Meeting will reconvene at 2:45 PM 3. DRB / PEC Update 3.1. DRB/PEC Update Presenter(s): Chris Nuebecker, Planning Manager 4. Presentations / Discussion 4.1. Colorado Housing and Finance Authority Update -an overview of the CHFA housing mortgage programs. Presenter(s): Alan Nazzaro, Housing Manager Action Requested of Council: Direction on next steps. Background: CHFA has established itself as a credible investor in the affordable housing industry by financing single family mortgages for qualifying homebuyers. Their programs are targeted for and aimed at 180 min. 45 min. 5 min. 15 min. September 20, 2016 - Page 1 assisting lower income families and individuals. The lower down payment requirement and higher income limits, though, may assist more families in the Town of Vail housing market. Staff Recommendation: If Town Council so directs, it may be in the best interest of the housing program to investigate further with some local participating lenders to see which of the programs from CHFA and/or USDA may meet the needs of the client base we are serving. 4.2. Gross Residential Floor Area (GRFA) Presenter(s): Chris Neubecker, Planning Manager Action Requested of Council: At this time, no formal action is being requested of the Town Council. Staff will be available to answer questions. Background: This is a work session to discuss some of the issues relating to Gross Residential Floor Area (GRFA) and some of the concepts that may be discussed during first reading of Ordinance No. 16, Series of 2016, currently scheduled for October 4, 2016. Ordinance No. 16, Series of 2016, will propose to clarify the text of Section 12-15-3 Definition, Calculation, and Exclusions, Vail Town Code, relating to how Gross Residential Floor Area (GRFA) is calculated in the following zone districts: hillside residential (HR), single-family residential (SFR), two-family residential (R), two-family primary/secondary residential (PS), residential cluster (RC), low density multiple -family (LDMF), medium density multiple - family (MDMF), high density multiple -family (HDMF), housing (H) and Vail Village Townhouse (VVT) districts. These changes are necessary to clarify the Town Code in response to an appeal decision by the Planning and Environmental Commission. Staff Recommendation: Staff recommends that the Town Council consider the changes proposed in the staff memo, and the impacts that any code change relating to GRFA may have on the community. Staff will be available to answer questions. 5. Information Update 5.1. AIPP Meeting Minutes from August 5.2. CSE September 7th DRAFT Meeting Minutes 5.3. VEAC September 13, 2016 Meeting Minutes 5.4. July 2016 Vail Business Review 5.5. Comments and Suggestions from 2016 Annual Community Picnics Memorandum 5.6. Rental by Owner Study Update from Destimetrics 5.7. Future Meeting Topics Update 6. Matters from Mayor, Council and Committee Reports 60 min. 5 min. September 20, 2016 - Page 2 7. Recess 7. 1. Recess at 4:10 pm Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by Public Access Television Channel 5 and available for public viewing as the meeting is happening. The meeting videos are also posted to Channel 5 website the week following meeting day, www.publicaccess5.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification. Please call 970-479-2356, Telecommunication device for the deaf (TDD) for information. September 20, 2016 - Page 3 TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: 2017 Budget Preview Budget Preview Meeting will take place at Grand View Meeting Room 395 E. Lionshead Circle (located top level of Lionshead Parking Structure) Meeting begins at 8:30 AM and estimated recess at 11:30 AM PRESENTER(S): Stan Zemler, Town Manager, Kathleen Halloran, Finance Director BACKGROUND: The purpose of this meeting is to provide high-level preview of the Town's 2017 budget process and gather feedback from Council on preliminary budget assumptions related to revenues and expenditures. There will be periodic review of the budget over the next several months. The budget ordinance first reading is scheduled for November 15 with a public hearing and second reading on December 6. ATTACHMENTS: Description 2017 Budget Preview PP Budget preview September 20, 2016 - Page 4 ti 2017 BUDGET PREVIEW FINANCE September 20, 2016 AN =7 � 'ter,* � � . _ _ `s •,, ' ;� ,. !•i--.'..� j� rg X11 'Ak �. � �-,� - .l. � ' • � I �f r F � ' E +�^T � �"� C�■ 1 �:, � sf •_ R't�` ` •_ 7. �:�I, � a - I � � � °' +�'� € ,- - � �� ; r � 'iEa. c► ..� a ""; c: ,. •,tiww TOWN OF VAI �', BUDGET PREVIEW I Agenda Introduction (Stan Zemler) • Revenue Assumptions (Kathleen Halloran) • Operating Budget Assumptions • Capital plan and Reserves., - 4 -1 Rent, Fines & Miscellaneous 6% Charges for Services 3% Transportation Centers 8% Intergovernmental Revenue S% Licenses and Permits 3% Real Estate Transfer Tax 9% Where the Money Comes From /Earnings on Investments 0% Ski Lift Tax and Franchise Fees Use Tax 9% 2% Town of Vail I Finance 1 9/20/2016 Sales Tax 40% Property and Ownership Tax 7% September 20, 2016 - Page 7 of 116 ((!K TOWN OF VA Sales Tax +2% $26.1 M RETT Lift Tax Parking Town of Vail I Finance 1 9/20/2016 +6.9% +7% +22% E $5.1 M $5.2M September 20, 2016 - Page 8 of 116 TOWN OFVA� 2017 OPERATING EXPENDITURES s _s' ix"� � , , .....r . , . ..�„� " �, �''.r�, _ " ""�► -'tea �R � - _ �r� . r Akj- a .illsow 4;4. ate. Where the Money Goes Municipal Services by Area Facilities & Fleeter Maintenance 10% Transportation & Parking 15% Parks & AIPP 4% Public Works & Streets - 11% Contributions, Marketing, & Spec Events 7% Town of Vail I Finance 1 9/20/2016 Health and Employee Housing Fr— 2% Police 12% 'ublic Safety mmunications 6% Fire 10% Library 2% Development 6% awn Officials 4% Administrative Services & Risk Management 11% TOWN OF VA September 20, 2016 - Page 10 of 116 2017 Proposal includes: • 1 % overall increase in operational expenditures, not including personnel • 1 % increase in special event and Council contribution funding • 4% performance-based merit increase Town of Vail I Finance 1 9/20/2016 TOWN OFVA� September 20, 2016 - Page 11 of 116 2017 CAPITAL PLAN s - � i • ,ire ,:.. "'r k-; •' '" `r �► - � mac•. � �' �, A look at average annual capital spending over the next 5 years: Annual Maintenance $ 3.4M Parks &Landscape n/a Operations Capital Projects 8.5M Total $11.9M Town of Vail I Finance 1 9/20/2016 � 1.8M n/a $ 5.2M $ 1.7M n/a $ 1.7M 2.7M 2.5M 13.7M $ 6.2M $2.5M $20.6M TOWN OFVA� September 20, 2016 - Page 13 of 116 90 c 0 80 70 60 50 40 30 20 10 lf'o 1°0 ti°000 $59.4 $� 1 $69.3 $57.5 , o� do titi titi ti� ti°` tih �a ti� ti� ti� ,�° ,yti do ,yo ,yo ,yo ,yo ,yo ,yo ��a do ,yo ,yo ,yo ,yo �P ti Town of Vail I Finance 1 9/20/2016 MAII Other Conference Center Fund RETT Fund MCapital Projects Fund MGeneral Fund Reserve Min TOWN OF VAIL September 20, 2016 - Page 14 of 116 70.0 65.0 60.0 55.0 50.0 45.0 40.0 $38.6M 3.4 35.0 4.7 30.0 25.0 16.2 20.0 15.0 10.0 14.3 5.0 2016 Amended $43.8M 1.1 4.7 23.5 $49.7M 14.5 14.6 2017 2018 Town of Vail I Finance 1 9/20/2016 $40.4M 4.0 4.9 17.2 14.3 2019 $61.9M 11 ■ VRA $46.5M 7.5 -M RETT Fund 5.4 P, 1W 31.3 ■ Capital 21.0 Projects Fund 13.8 13.0 2020 2021 ■ General Fund (beyond 25% minimum reqmt) TOWN OF VAIL September 20, 2016 - Page 15 of 116 The largest unfunded projects over the next five years include: • Chamonix Housing financing &subsidy • Municipal Complex ($6.5M budgeted) • Housing Strategic initiatives • Additional parking at Lionshead • Gore Creek Water Quality Town of Vail I Finance 1 9/20/2016 TOWN OFVA� September 20, 2016 - Page 16 of 116 • Not enough cash reserves to fund all of these projects • Strategic plan for debt financing • Options include: ➢ Voter -approved bond issuance ➢ Certificates of Participation ➢ VRA Debt (COPs or Bonds) Town of Vail I Finance 1 9/20/2016 0 TOWN OF VAIL September 20, 2016 - Page 17 of 116 • Update on Municipal Building Renovations • Chamonix— preliminary cost/ subsidy estimates & how cash flow projections may impact other projects • Refresher on costs to increase parking in Lionshead structure • Parking study /Summer parking? Town of Vail I Finance 1 9/20/2016 TOWN OFVA� September 20, 2016 - Page 18 of 116 • Does Council agree with the standard budget philosophies and practices? • Does Council have comments on staff's preliminary revenue assumptions? • Would Council agree to use as one of the assumptions a minimum 4% merit pool in an initial budget proposal? • Is Council comfortable with assuming a 1 % general/"base" operating increase with exceptions for specific new department requests? • Is Council comfortable with assuming a 1 % increase to event and Council contributions line items? • Are there changes Council would like us to consider as we bring the 5 -year capital projects budget forward? • Is there anything else you would like staff to be aware of as we build the budget? Town of Vail I Finance 1 9/20/2016 TOWN OFVA� September 20, 2016 - Page 19 of 116 2017 Budget Preview Session Agenda I. Introduction —Stan Zemler II. Revenue assumptions — Kathleen Halloran III. Proposed Operating Budget Assumptions IV. 5 -year Capital Plan and Current Reserves V. Reserve Capacity & Update on Unfunded Major Projects VI. Additional discussion / Any potential impacts to the 2017 budget staff should be aware of? September 20, 2016 - Page 20 c Memorandum TO: Vail Town Council FROM: Town Manager / Department Heads DATE: September 20, 2016 SUBJECT: 2017 Budget Preview I. SUMMARY The purpose of this meeting is to provide a high-level preview of the town's 2017 budget process and gather feedback from Council on preliminary budget assumptions. This feedback will be used to provide budget guidelines to the departments for the creation of the 2017 proposed budget. Town Council will review all aspects of the budget throughout the next three months, with the final budget ordinance reading currently scheduled for December 6th. Please see Appendix B for the Budget Timetable outlining the meeting schedule for budget topics. II. BACKGROUND During the 2017 budget development, departments will work to propose a budget that continues to strive for the goals stated in the Council Action Plan which is geared toward continuing Vail's leadership position. While many of the key initiatives in the action plan have either been completed or are on-going, in the 2017 budget proposal departments will continue to implement the goals and initiatives outlined in the Council Action Plan. Those goals include: • ENHANCE THE LOCAL ECONOMY: Preserve our vibrant and diverse economy that keeps Vail at the forefront of our resort competitors. • GROW A BALANCED COMMUNITY: Engage our community on honoring our social, recreational, cultural, educational, and environmental values that will guide sustainable strategies throughout our neighborhoods as the foundation of our town's continued success. • ELEVATE THE EXPERIENCE: Deliver on the promise, "VAIL, Like nothing on earth," that also supports "preserving our earth," in everything we do. III. BUILDING THE BUDGET Budget Philosophies & Timetable: The proposed timetable for the Town Council's review of the 2017 budget is included in Appendix A. In addition, there are standard philosophies and practices developed over time and agreed to or revised each year by Council: September 20, 2016 - Page 21 c • Budget will reflect the town's vision and supports the Town Council's areas of strategic focus • Revenues are projected conservatively using analytical processes • When appropriate, new programs are funded by new or increased revenues or reallocation of existing revenue • Recommended General Fund balance at least 25% of budgeted revenue • Town develops a five-year financial projection for all major funds, including a long- term capital improvement plan • The town will operate within annual revenue streams (expectation of "break- even"), with the exception of Extraordinary Event funding from reserves • The sales tax "split" between the General Fund and Capital Projects Fund is set by ordinance, subject to annual review. Currently, staff recommends maintaining the current "split" of 62% to the General Fund and 38% to the Capital Projects Fund. At year end, any sales tax collections over the budgeted amount go entirely to the Capital Projects Fund. This typically results in an actual "split" ratio of 50/50. Revenue: The town's 2017 budget is funded by a projected $67.3 million net revenue budget. This projection is a 1.9% increase from the 2016 amended budget and a decrease of 1.0% from the 2015 actual results. The below chart identifies the various sources of town revenue: Rent, F Miscell; 6`, Charges for Services 3% Transportation Centers 8% Intergovernmental -1 Revenue 5% Licenses and Permits 3% Real Estate Transfer Tax 9% Town of Vail Where the Money Comes From Earnings on nes & Investments neous 0% 0 Ski Lift Tax -M Franchise Fees 9% \-Use Tax 2°% Sales Tax —40% _ Property and Ownership Tax 7% Page 2 September 20, 2016 - Page 22 c We have included a preliminary review of revenue assumptions (Appendix B) to be used as a basis for the projection of annual revenues. Revenue projections set the stage for direction given to the internal departments regarding annual operating expenditures. Staff is proposing a conservative approach to revenue projections based on the concern over flattening sales tax collections and a decline in RETT collections so far this year. The table below shows a snapshot of sales tax growth for Vail as compared to nearby resort communities as of June 2016: Vail's growth has not kept pace with Aspen, Breckenridge and Snowmass. Contributing factors may include business closures and a reduction in international spending. Business closures such as Sports Authority and the Roost, as well as the redevelopment of the Vail Cascade, Vail Spa, and The Lion may impact sales tax growth by as much as 2% in 2016, or approximately $516,000. Retail spending decreased by 2.5% this past winter, with local merchants pointing to a reduction in high dollar purchases by international customers. Summer months have shown interesting trends to date. For June and July combined, Lodging was strong in both the Vail Village and Lionshead sectors, averaging an 18% increase compared to a decrease of 44% in the Cascade/East Vail/West Vail sector. Retail was strongest in Vail Village, with an increase of 7.8% compared to a decrease in Lionshead of 2.9%. Food & Beverage had similar results in both Vail Village and Lionshead, with a 7% increase on average. The Cascade/East Vail/West Vail sector experienced a decrease of 34% in this same category of F&B. Aside from just sales tax collections, another trend of note is Vail's lodging performance compared to other resorts in the region. In a recent presentation by Destimetrics, Vail's overall growth in winter lodging revenue was 3% compared to 5% in other resort communities. Vail continues to dominate the market with higher pricing (average daily rate for lodging up 5% compared to 1 % in other communities), however the competition outpaced Vail with winter occupancy (Vail's winter occupancy saw a 1 % decline compared to 4% growth in other communities). The summer performance is improving, with July and August occupancy and average daily rate in Vail exceeding the "industry". Vail's lodging success has translated into record lodging tax collections for the Vail Local Marketing District (VLMD). While the VLMD is a separate entity of the town with a separate budget, it is a source of funding for both summer marketing efforts and special events. The annual budget of the VLMD has grown an average of 12% per year over the last five years, from $2.OM in 2010 to $3.2M in 2015. 2017 conservative revenue projections are at $3.3M. All of these trends have been considered in staff's proposed sales tax projection of a 2% increase over the 2016 budget (a 3.8% increase from 2015 collections). Sales tax collections in 2016 are currently pacing 1.8% higher than 2015 with the summer performance helping to offset a sluggish winter. Final year-end collections are budgeted at 1.8% over 2015 year end. Town of Vail Page 3 September 20, 2016 - Page 23 c Sales Tax YTD Growth 2014-2015 2013-2014 5 yr Breckenridge 6.70% 6.77% 10.19% 11.00% Aspen 4.59% 7.27% 10.97% 9.36% Snowmass 1.57% 9.47% 8.43% 7.48% Vail 1.50 % 5.28% 8.55% 8.45% Vail's growth has not kept pace with Aspen, Breckenridge and Snowmass. Contributing factors may include business closures and a reduction in international spending. Business closures such as Sports Authority and the Roost, as well as the redevelopment of the Vail Cascade, Vail Spa, and The Lion may impact sales tax growth by as much as 2% in 2016, or approximately $516,000. Retail spending decreased by 2.5% this past winter, with local merchants pointing to a reduction in high dollar purchases by international customers. Summer months have shown interesting trends to date. For June and July combined, Lodging was strong in both the Vail Village and Lionshead sectors, averaging an 18% increase compared to a decrease of 44% in the Cascade/East Vail/West Vail sector. Retail was strongest in Vail Village, with an increase of 7.8% compared to a decrease in Lionshead of 2.9%. Food & Beverage had similar results in both Vail Village and Lionshead, with a 7% increase on average. The Cascade/East Vail/West Vail sector experienced a decrease of 34% in this same category of F&B. Aside from just sales tax collections, another trend of note is Vail's lodging performance compared to other resorts in the region. In a recent presentation by Destimetrics, Vail's overall growth in winter lodging revenue was 3% compared to 5% in other resort communities. Vail continues to dominate the market with higher pricing (average daily rate for lodging up 5% compared to 1 % in other communities), however the competition outpaced Vail with winter occupancy (Vail's winter occupancy saw a 1 % decline compared to 4% growth in other communities). The summer performance is improving, with July and August occupancy and average daily rate in Vail exceeding the "industry". Vail's lodging success has translated into record lodging tax collections for the Vail Local Marketing District (VLMD). While the VLMD is a separate entity of the town with a separate budget, it is a source of funding for both summer marketing efforts and special events. The annual budget of the VLMD has grown an average of 12% per year over the last five years, from $2.OM in 2010 to $3.2M in 2015. 2017 conservative revenue projections are at $3.3M. All of these trends have been considered in staff's proposed sales tax projection of a 2% increase over the 2016 budget (a 3.8% increase from 2015 collections). Sales tax collections in 2016 are currently pacing 1.8% higher than 2015 with the summer performance helping to offset a sluggish winter. Final year-end collections are budgeted at 1.8% over 2015 year end. Town of Vail Page 3 September 20, 2016 - Page 23 c Real Estate Transfer Tax revenue is projected at $6.9 million for 2017, a 6.9% increase from the 2016 amended budget. This assumes a 12% decrease in "base" sales which are offset by an increase from sales of units at the Lion. Year to date collections are currently 25% down from prior year primarily from a lack of high dollar property sales. The prior year came in strong mainly due to the sale of the Vail Cascade. Without that revenue, the annual collections would not have met budget projections. Other major revenue assumptions are summarized on page B-1, with additional details on page B-2. Operating Bud_pet: Town operating expenditures are budgeted as part of the General Fund and make up the majority of all yearly expenses. The 2016 amended budget includes total operating expenses of $43.1 million. A breakout of operating expenses by department is provided in the chart below. Within the General Fund, 28% of spending is for public safety which includes Fire, Police, and Police Communications. Fifteen percent of the total is spent on transportation and parking, which includes the free bus system, operating the parking structures at Vail Village, Lionshead and Ford Park. Public Works accounts for 11 % of spending. This consists of daily repairs and maintenance of the town's infrastructure and support of special events but does NOT include any new capital or items that extend the life of the existing capital. Facility and fleet maintenance is 10% and includes daily repairs and maintenance of town owned buildings and equipment. This also does not include any new capital items. Where the Money Goes Municipal Services by Area Health and Employee Facilities & Fleet Housing Maintenance 2% Public Safety 10% Police Communications 12y 6% Transportation & Parking Fire 15% Parks & AIPP� 4% Public Works &� Streets 11% Contributions, Marketing, & Special Events Library 7% 2% Town of Vail 10% Town Officials 4% Administrative Services & Risk Community Management Development 11% 6% Page 4 September 20, 2016 - Page 24 c When making considerations for the 2017 expenditure budget, it is also useful to look at expenses by category. General fund expenses can be divided into four major categories; salaries, benefits, contributions and special events; and all other. "All other" operating expenses consist of operating and maintenance fees, professional fees, contracts, office supplies etc. Below is a chart showing 2016 operating expenses by category. Where the Money Goes Municipal Services by Category All Other Operating Expenses 30% Contributions, ____ Marketing, Special Benefits Events 17% ON 7% ,ies YO As a service organization, salaries and benefits typically represent nearly two-thirds of the total operating budget. In developing the upcoming budget proposal, staff will review comparative compensation information from nearby municipalities and county governments. While this information is not available at this time, staff is proposing a performance-based merit of 4% to continue working toward our goal of being an "employer of choice". Merit increases have averaged 3.5% over the past 6 years, with the following annual increases starting with 2011: 2%, 2012: 3%, 2013: 4%; 2014: 3%; 2015: 4% and 2016: 5% plus exceptional performer bonus pool. The Denver/Boulder consumer price index (CPI) has averaged 2.57% over the same time period. Each year staff reviews the town's ability to pay in the current and future years as part of the compensation plan. An example includes 2009, when after several years of financial growth the original budget included a 6% merit, which was later reduced to 4% due to the recession. The proposal of 4% for 2017 is a decrease from the 5% available in 2016 and reflects the cautious approach to the 2017 revenue projections. Staff also proposes that the initial budget draft include a 1% increase for general, or "base" operating expenses and a 1% increase for special events and Council contributions. The 1 % increase to operational expenditures does not include specific increases that may be requested by departments to meet the stated goals of the upcoming budget year. Town of Vail Page 5 September 20, 2016 - Page 25 c Capital Plan & Reserve Town reserves are projected to be $51.9 million at the end of 2016 from a previous high of $80.1 million in 2015. While reserves continue to be stable and healthy, they will be reduced down upon completion of significant capital projects underway such as the Golf Course Clubhouse, Guest Service Enhancements, 1-70 Underpass, the East Vail fire station, Booth Creek Park redevelopment, and the East Vail water quality improvements. Other capital projects over the past five years that have been completed by the town utilizing cash reserves include: • West Vail Fire Station (2010/2011) $5.2M • Hybrid buses (2011) $2.2M • Lighting improvement in parking structures (2011) $2.OM • Frontage Road Parking Improvements (CDOT agreement) (2012/2013) • Guest Service Enhancements (2012-2014) $2.3M, with more planned in future years • Main Vail Fire Station (2012/2013) $2.4M • Frontage Road Bike Lanes (2011-2014) $3.3M • Ford Park Fields (2012-2014) $11.OM • Ford Park Amphitheater (2013) $1.2M • East Vail Fire Station (2016) $3.6M • Chamonix Housing — Infrastructure (2016) $1.8M • Chalet Road Sports Courts (2016) $1.1 M • Booth Creek Park Redevelopment (2016) $2.4M • Vail Golf and Nordic Center (2016) $8.6M A majority of town -owned facilities and amenities have been renovated in the past five years with the exception of the municipal building and the public works shops/admin buildings. The five-year capital plan includes $6.5M (2016) for a municipal renovation and $15.OM (2019) for an expansion and remodel of the public works shop complex as outlined in the master plan. Regarding the municipal building renovation, staff has recently learned that to implement the architectural drawings that were done several years ago will now cost approximately $21.OM. This included adding a top level for Council chambers/meeting space and reconfiguration of office areas. Another option being pursued is a pared -down remodel, to address critical concerns such as electrical wiring, heating & ventilation systems and relocation of the town's data center. The current five year capital plan does not take into consideration the financing of the Chamonix housing development or other potential projects such as additional parking spaces at the Lionshead parking structure, or initiatives outlined in the Housing Strategic Plan. While total reserves at the end of 2016 are projected to be $51.9 million, not all of that is available for new capital projects. Some of the funds such as Heavy Equipment, Health Insurance and Dispatch Services cannot be spent for anything other than their specific designation. As you're aware, the Vail Reinvestment Authority funds are restricted to capital improvements within the district, and the RETT fund is restricted for certain uses. For projects such as housing and new parking, Council has access to the Capital Fund and the General Town of Vail Page 6 September 20, 2016 - Page 26 c Fund beyond the 25% minimum balance. The chart below shows available reserves (unrestricted), including the amount of General Fund reserves beyond the 25% requirement. Reserves Available for Capital Spending 70.0 65.0 60.0 55.0 50.0 45.0 40.0 35.0 30.0 25.0 20.0 15.0 10.0 5.0 $61.9M 57 ■ VRA 7.5 ■ Capital Projects Fund ■ General Fund (beyond 25% minimum reqmt) Depending on the desired project(s), it becomes obvious that there are not enough cash reserves to do all of the projects. A strategic plan for debt financing would maximize Council's ability to accomplish projects within a desired time frame. The Vail Reinvestment Authority is another source of funds for projects in the district, however due to the 1-70 Underpass project there won't be significant reserves until 2021. The VRA does have debt capacity however, starting in 2017 and potentially again in 2022 as noted by our bond advisors. Town Council will review the proposed five-year capital plan on October 18th, which may include revisions to currently planned projects as well as newly identified capital needs. Town of Vail Page 7 September 20, 2016 - Page 27 c ACTION REQUESTED The feedback given during this work session will help establish a foundation from which to build the 2017 budget, and is not considered an "approval" of any particular item within the budget. Upcoming budget presentations as outlined in the timetable (Attachment A) will provide more opportunities for adjustments. However, in order to give direction to departments in beginning to build their budgets, staff is requesting feedback on the following: 1. Does Council agree with the standard budget philosophies and practices? 2. Does Council have comments on staff's preliminary revenue assumptions? 3. Would Council agree to use as one of the assumptions a 4% performance based merit increase in an initial budget proposal? 4. Is Council comfortable with assuming a 1 % general/"base" operating increase with exceptions for specific new department requests? 5. Is Council comfortable with assuming a I% increase to event and Council contributions line items? 6. Are there any capital projects you would like staff to include in the budget proposal? 7. Is there anything else you would like staff to be aware of as we build the budget? Town of Vail Page 8 September 20, 2016 - Page 28 c Town of Vail Proposed 2017 Budget Timetable Budget Guidelines Presentation of 2015 audit report to Council 06/07/16 ✓ Budget Preview - special meeting (includes Major Revenue) 09/20/16 Guidelines distributed to department heads 08/12/16 ✓ Staff prepares departmental budgets 08/12/16 to 08/31/16 Capital budget request for county funds TBD Town Manager reviews departmental budgets 09/01/16 to 09/16/16 Council discussion of 5 -year Capital and RETT plans; VRA 10/18/16 VLMD Board review of 2017 Operating Plan 09/20/16 Council review of Town Manager's budget - first draft 10/18/16 Budget Documentation and Reporting First reading of 2016 Supplemental Number One 04/05/16 ✓ Second reading of 2016 Supplemental Number One 04/19/16 ✓ First reading of 2016 Supplemental Number Two 07/05/16 ✓ Second reading of 2016 Supplemental Number Two 07/19/16 ✓ VRA Supplemental - Resolution 07/19/16 ✓ VLMD Resolution for VLMD Budget 11/01/16 TOV Resolution for VLMD Budget 11/01/16 First reading of 2017 budget ordinance 11/15/16 Second reading of 2017 budget ordinance 12/06/16 Vail Reinvestment Authority Budget Resolution✓ 12/06/16 First reading of mil levy certification ordinance 11/15/16 Second reading of mil levy certification ordinance 12/06/16 First reading of 2016 Supplemental Number Three 12/06/16 Second reading of 2016 Supplemental Number Three 12/20/16 Attachment A September 20, 2016 - Page 29 c Attachment B 2017 Preliminary Revenue Assumptions Sales Tax 2017 is proposed at a 2% increase from 2016 amended budget and up 3.8% from 2015 actual. 2016 sales tax collections started off with a sluggish winter season, with only 0.8% growth from the prior season. Summer collections are showing some improvement, with June up 5.9% and July up 3.7% from the prior year. Year to date collections are up only 1.8%. The sales tax "split" is unchanged at 62% General Fund and 38% Capital Projects Fund. RETT 2017 collections are proposed at $6.9 million, a 6.9% increase from 2016 amended (assumes a 12% decrease in base sales offset by sales of 80% of Lion units). Year-to-date collections are tracking 25% below prior year mainly due to a lack of high dollar transactions; however timing of RETT collections vary throughout the year and are not uniform Construction Use 2017 projected flat with 2016 budget. YTD is currently at a 17% decrease Tax from prior year. Property Tax Flat with 2016 based on assessor information (non -assessment year) Lift Tax 2016 YTD currently up 8.0% from prior year; 2017 proposed at a 7% increase from 2016 budget based on a five year average Franchise Fees 2017 projected slightly (0.6%) higher than 2015 actual. Projection based on a historical average of 1% per year for the last 5 years. Licenses & Permits 2017 Construction Fees projected at 1.4% higher than 2016 budget. No major construction projects are known at this time. 2017 Licenses & permits based on 5 -year average Intergovernmental Various methods of projection depending on source (County sales tax, road & bridge, highway user's tax, etc.) $700K CDOT grant for water quality project in East Vail Transportation 2017 projected 4.2% higher than 2015. YTD parking revenue is currently up Centers 17.0% from prior year. For the winter, daily sales were up 10% from the prior winter and pass sales were up 28% Charges for Service Majority of this category are internal fees (i.e. RETT collection fee, VRA mgmt., etc); Fire and Police contract work included here based on averages Fines & Forfeits Based on averages at 2% increases per year Includes court -related revenues, parking fines, library fines, etc. Rental Revenue 2017 projected at 2.4% increase from 2016 budget reflecting biannual rent increases September 20, 2016 - Page 30 c Major Revenue Analysis 2017 Proposed Budget B-2 September 20, 2016 - Page 31 of 116 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Actual Actual Actual Actual Actual Actual Actual Actual Ammended Proposed Comments General Sales Tax 19,631,366 16,913,338 17,676,115 19,581,414 20,046,455 21,999,999 23,881,130 25,141,932 25,588,000 26,100,000 2017 proposed at 2% increase from 2016 amended budget 3.8% -13.8% 4.5% 10.8% 2.4% 9.7% 8.6% 5.3% 1.8% 2.0% RETT Tax 9,091,917 2,513,481 6,950,701 4,403,706 5,452,937 4,725,589 6,849,449 6,965,617 6,500,000 6,950,000 2017 assumes a 12% decrease of base sales, offset by sales of 80% of Lion units 39.1% -72.4% 176.5% -36.6% 23.81/6 -13.30/6 44.90/6 1.79/6 -6.79/6 6.90/6 Parking Revenue 4,816,505 4,975,795 5,037,042 4,023,940 3,453,836 4,170,065 4,528,137 4,948,993 4,225,000 5,155,000 2017 proposed at 4.2% higher than 2015, a very strong year; YTD parking revenue up 17% from 4.3% 3.3% 1.2% -20.1% -14.2% 20.7% 17.9% 9.3% -14.61/6 22.0% prior year Property & Ownership Tax 4,309,622 4,506,491 4,951,386 5,031,770 4,157,279 4,227,966 4,358,411 4,389,241 4,913,000 4,891,307 Flat with 2016; non assessment year 43.1% 4.6% 9.9% 1.6% -17.41/6 1.7% 0.1% 0.7% 11.9% -0.4% Lift Tax Revenue 3,277,703 3,048,011 3,357,717 3,529,125 3,433,686 4,007,908 4,351,624 4,763,956 4,728,000 5,059,000 2017 proposed at 7% increase from 2016 budget based on prior 5 -year history 7.8% -7.0% 10.2% 5.1% -2.7% 16.7% 15.1% 9.59/6 -0.8% 7.0% Construction Fees 3,799,444 1,341,731 1,272,606 985,377 1,333,681 1,404,928 2,608,807 1,949,884 1,476,418 1,496,837 Up 1.4% from 2016 budget. -23.9% -64.7% -5.2% -22.6% 35.3% 5.3% 4.4% -25.31/6 -24.31/6 1.4% No major redevelopment projects assumed Construction Use Tax 608,483 713,582 1,103,119 721,002 1,221,734 1,360,585 1,803,853 2,220,168 1,545,000 1,545,000 2017 flat with 2016 budget; No known major redevelopment projects N/A 17.3% 54.6% -34.6% 69.4% 11.4% 0.2% 23.1 % -30.41/6 0.0% Other Taxes 1,644,975 1,545,535 1,711,350 1,806,708 1,672,112 1,735,016 1,829,591 1,886,347 1,882,916 1,923,282 County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, etc. 17.5% -6.0% 10.7% 5.6% -7.40/6 3.81/6 5.61/6 3.11/6 -0.2% 2.10/6 Federal / County Grants - 203,765 3,785,144 1,596,040 916,067 82,630 474,399 152,193 556,584 720,000 2017 includes $700K CDOT Water Quality "TAP" grant N/A 1757.60/6 -57.89/6 42.60/6 -91.0% -45.61/6 -67.99/6 265.79/6 29.4% 2016 includes federal grants for bridges at Nugget Lane and Bridge Road Earnings on Investments 1,841,335 460,234 330,216 539,541 492,015 426,975 674,027 271,896 371,167 297,750 2017 based on available fund balance and investment returns assumed at 0.7% -29.8% -75.0% -28.3% 63.4% -8.8% -13.20/6 57.99/6 -59.79/6 36.59/6 -19.80/6 Rental Income 949,961 912,090 862,151 895,872 832,134 918,691 1,044,463 1,028,950 990,556 1,013,838 2017 projected at 2.4% increase reflecting a biannual rent increase 5.8% -4.0% -5.5% 3.9% -7.1% 10.4% 24.2% -1.5% -3.7% 2.49/6 E911 and Interagency Dispatch 1,657,622 1,904,572 1,908,591 1,958,581 1,915,218 1,982,170 1,931,359 1,896,010 1,927,365 2,012,216 Funding by E911 Authority Board and participating agencies 8.4% 14.9% 0.2% 2.6% -2.20/6 3.5% -2.60/6 -1.8% 1.79/6 4.40/6 Vail Reinvestment Authority Transfers - - 1,070,365 7,125,196 5,354,864 1,842,286 3,049,280 2,757,637 4,622,101 5,065,000 2014 for LH Parking structure entry and parking equipment; 1-70 Underpass N/A 565.7% -24.80/6 -65.60/6 65.59/6 -9.60/6 67.60/6 9.60% 2015 for 1-70 Underpass ($1.2M) and Skate Park ($1.3M) 2016 for 1-70 Underpass ($4.OM) and Skate Park ($0.3M) 2017 for 1-70 Underpass ($3.25M), Dobson Plaza and East LH Circle ($1.75M) All Other Revenue 6,389,765 4,885,916 7,957,308 6,463,634 4,725,743 4,725,539 7,522,484 9,577,306 6,679,886 5,027,725 In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare -11.5% -23.5% 62.9% -18.8% -26.90/6 0.01/6 59.20/6 27.30/6 -30.30/6 -24.7% premiums, license revenue, administration fees collected from VLMD and RETT and other charges for service such as out of district fire response and Police contracted services. Total Revenue 58,018,698 43,924,542 57,973,811 58,661,907 55,007,762 53,610,347 64,907,014 67,950,130 66,005,993 67,256,954 % compared to Prior Year 5.8% -24.3% 32.0% 1.2% -6.2% -2.5% 21.1% 4.7% -2.9% 1.9% B-2 September 20, 2016 - Page 31 of 116 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Ammended 2016 2017 2018 2019 2020 2021 Revenue 4.5% 2% 2% 2% 2% 2% Total Sales Tax Revenue: $ 25,588,000 $ 26,100,000 $ 26,622,000 $ 27,154,000 $ 27,697,000 $ 28,251,000 2017 proposed at a 2% increase from 2016 ammended; then 2% each year Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 62/38 62/38 Sales Tax - Capital Projects Fund $ 9,723,000 $ 9,918,000 $ 10,116,000 $ 10,319,000 $ 10,525,000 $ 10,735,000 38% to CPF Use Tax 1,545,000 1,545,000 1,591,350 1,639,091 1,688,263 1,738,911 2017 flat with 2016; no new major redevelopments assumed Federal Grant Revenue 544,800 - - - - - 2015-2016: Bridges at Nugget Lane and Bridge Rd Other State Revenue 123,603 - - - - - CDOT share of funding for I-70 Underpass study Lease Revenue 197,295 159,135 164,067 164,067 164,067 164,067 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K) Project Reimbursement 246,778 65,000 65,000 65,000 65,000 65,000 2016: $16.8K VRD reimbursement for phone system fees; $230,000 underground utility project; 2017-2021 $65K per year revenue share agreement with Resort App Principal and interest on loans to Timber Ridge Fund 0.7% rate assumed on available fund balance Timber Ridge Loan repayment 461,065 463,252 463,212 463,171 463,129 463,086 Earnings on Investments and Other 149,281 113,588 164,540 189,591 120,413 147,302 Total Revenue 12,990,822 12,263,975 12,564,169 12,839,919 13,025,872 13,313,366 Maintain Town Assets Bus Shelters 50,000 30,000 30,000 30,000 30,000 30,000 Annual maintenance Parking Structures 703,000 690,000 690,000 690,000 690,000 740,000 2015 - 2021 various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs; 2021 increase for interior finishes and deck sealing Traffic Impact Fee and Transportation Master Plan Updates 150,000 - - - - - 2016: Update of Traffic Impact Fees: $130K; Transportation Master Plan: $20K Neighborhood Bridge Repair - - 350,000 - - 350,000 Major Bridge Repair Projects based on bi-annual bridge inspection Facilities Capital Maintenance 341,125 419,625 436,000 396,750 715,000 403,500 2015 - 2021 various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). Donovan Park Pavilion 5,000 5,000 5,000 5,000 755,100 5,100 2016-2021- annual maintenace; 2020 includes HVAC replacement. Street Light Improvements 199,192 50,000 50,000 75,000 75,000 75,000 2016: new street lights and to refurbish residential lighting ; Annual maintenance(2016-2021) Capital Street Maintenance 1,290,000 1,320,000 1,145,000 1,150,000 1,270,000 1,150,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; Cost increases based on recent pricing West Forest Bridge Repair 350,000 - - - - - Major Bridge Repair Projects based on bi-annual bridge inspection Kinnickinnick (West) Bridge Repair 350,000 - - - - - Major Bridge Repair Projects based on bi-annual bridge inspection Town -wide camera system 22,000 70,000 70,000 70,000 22,000 22,000 2015 - 2016 includes $22K per year for replacement of cameras and equipment; Recorders cost $7-8K each; cameras range from $800 - $3,800 each; '2017-2018 replace botch system(30 cameras); 2020-2021 includes $22K per year for replacement cameras and equipment Audio -Visual capital maintenance 18,000 18,000 18,000 18,000 18,000 18,000 $18K annual maintenance/replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center, etc. Document Imaging 30,000 100,000 30,000 30,000 30,000 30,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. Includes $38K for software platform upgrade in 2015; $100K in 2017 to upgrade document imaging software Software Licensing 51,000 52,530 54,106 55,729 57,401 58,549 Upgrade Microsoft products on all equipment; renew licenses in future; Increased costs from vendors; $3K per year increase from original 5 year plan due to additional software products; 2015 included $9K for property and evidence room software one-time expense Police Taser Replacement 31,849 - - - - - To replace outdated equipment purchased in 2007 Automated External Defibrillator 9,870 - - 2016: To add defibrillator to remaining police cars Public Safety ID Card Printer 8,740 Requesting printer specific to the "Salamander' software shared with regional agencies; would allow easy tracking of all resources on large events or incidents with the badges & barcodes printed Police Body Worn Cameras 69,585 - - - - - For the purchase of 20 cameras for sworn officers, software licenses ($23.7K) plus server hardware ($15K) for the purposes of storing data Hardware Purchases 150,000 50,000 50,000 50,000 350,000 50,000 Scheduled rotation of PCs, printers and servers; 2015 replacement of three GIS printers/scanners; Two additional Simplivity Omnicube nodes in 2015 and 2016 at a cost of $45K each; $300K in 2020 for scheduled replacement of larger servers September 20, 2016 - Page 32 of 116 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Ammended 2016 2017 2018 2019 2020 2021 Data Center (Computer Rooms) 1,000,000 15,000 15,000 15,000 15,000 15,000 2016: Remodel / Retrofit upper and lower computer rooms ( power, heating / cooling, fire suppression ). Possible relocation into a combined room Website and e-commerce 12,000 12,000 12,000 12,000 12,000 12,000 Internet security & application interfaces; website redevelopment (2014); includes $550/month for web hosting svcs Comm Dev ArcGIS System - - - - Web access to town GIS information (similar to County's website GIS product) Fiber Optics / Cabeling Systems in Buildings 15,000 15,000 15,000 15,000 15,000 15,000 2015 - 2021: to repair, maintain & upgrade cabling/network Infrastructure Network upgrades 30,000 30,000 30,000 30,000 200,000 30,000 Computer network systems - replacement cycle every 3-5 years; 2015, 2020 replacement of switches and routers Phone System Upgrade 56,778 - - - - - Replace infrastructure of 15 -year old phone system Public Wi-Fi Systems 250,000 - Upgrade/replace public Wi-Fi system initially installed by Crown Castls Business Systems Replacement 44,079 - _ - _ Community Development permitting software project and $58.9K for remainder of Finance system project such as implementation of ecommerce, additional training, human resource reporting on healthcare reform, etc. Public Safety System 50,000 50,000 50,000 50,000 50,000 50,000 Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance Transit Center Generator 191,200 - - - - - 2016: Replacement of generator at the Vail Village transit center; includes re -landscaping and re -wiring. Police E -ticketing system 151,024 _ Electronic ticketing system; reduces data entry done by officers to record physical tickets; will interface with Full Court system Generator for East Vail Fire Station 50,000 - - To replace outdated generator at Station 1 Portable vehicle lift 55,000 - - - To service vehicles in fleet; current lift is x year old Vehicle Expansion 145,000 700,000 - _ - - 2016: 4 flatbed pick up trucks for Streets crews, Electricians, Irrigation crew, and W ildland Fire; Class 8 Dump 2017: 4 yard Loader; Snow Blower Total Maintenance 5,629,442 3,627,155 3,050,106 2,692,479 4,554,501 3,054,149 Enhancement of Town Assets Guest Services Enhancements/Wayfinding 1,077,624 - - - - - Guest Service / Wayfinding enhancements outside of VRA district East Vail Fire Station 3,569,130 - - Renovation of East Vail fire station; Generator is most urgent issue; Duty quarters have sewage/drainage problems; Residential quarters need improvements but not currently rented out Energy Enhancements 92,900 - - Implementation of energy audit enhancements; includes LED lighting project with shared cost of $170K from Holy Cross Pedestrian Safety Enhacements 410,000 _ - - 2016: $410K for Phase I of pedestrian safety enhacements; Phase I includes W. Lionshead Circle, municipal crosswalk, West Vail mall crosswalk, Main and West Vail roundabouts Fire Equipment 16,000 - - - - - 2015: $20K set of equipment for ladder truck; 2016 $16K request for fire hose replacement Library Self -Check System Updates - 18,000 16,000 - - - Library replacement kiosk and security gate replacement requested East Meadow Drive Snowmelt - 50,000 750,000 750,000 - - Snowmelt major repairs from Solaris to Austria House/Covered Bride area West Vail Interchange Sidewalk Repair - - 500,000 - - - Underneath the I-70 bridge sidewalk is damaged Neighborhood Road Reconstruction 79,006 - 200,000 4,250,000 4,600,000 - East Vail roads; $25K for design and $450K in 2015 for shared project with ERWSD on Rockledge Rd; East Vail rods reconstruction design in 2018, Phase I in 2019, Phase II in 2020, Phase III was eliminated. Neighborhood Bridge Reconstruction 503,412 1,000,000 1,050,000 - - - Nugget Lane and Bridge design in 2015-2016 and construction in 2017-2018. Partial Funding is from Federal grants Fire Breathing Apparatus 46,603 275,000 - - - Replacement of all (30) cylinders/compressors purchased in 2007; Updated model addresses safety issues that have been identified in the current model, such as failure in high temperature environments; New units would also allow interoperability with surrounding departments who have gone to this updated unit type. Colorado Ski Museum renovation 500,000 - - - - Proposed town contribution toward expansion and remodel of Colorado Ski Museum Radio Equipment replacement - 600,000 - - Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018) September 20, 2016 - Page 33 of 116 TOWN OF VAIL 2016 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Ammended 2016 2017 2018 2019 2020 2021 Bus Camera System 54,358 - 15,000 15,000 - Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc. Hybrid Bus Battery Replacement 431,772 - - - - Scheduled replacement; Estimated life of 6 years Replace Buses 3,524,000 2,804,400 - - 2015: ADA van for on-call pickups; 2016: 8 buses scheduled for replacement ($440.5K per bus); 2018: 6 buses scheduled for replacement ($467.4K per bus) Bus Wash Equipment 250,000 - - - - Interior equipment needs replacement; Buzzard Park Window Replacement 175,000 - - - - - Replace windows at town -owned employee housing Resort App 65,000 65,000 65,000 65,000 65,000 65,000 Town "Resort App" mobile application Public Works Shops & Maintenance Buildings - - - 15,000,000 - - 2019: Expansion and remodel based on approved master plan for the Public Works shop complex Public Works Equipment Wash Down/WQ Improvements 250,000 - _ - - - Exterior wash area for large trucks not safe in the winter; request also includes improvement to how the waste water is disposed of Total Enhancements 11,044,805 1,408,000 5,985,400 20,080,000 4,680,000 65,000 New Assets Municipal Redevelopment 6,475,770 - _ - - - Planning money shifted to 2015/2016; 2016 is a placeholder for a significant remodel should a complete reconstruction not occur. This cost is an estimate only, actual cost will depend on the scope of the project. Frontage Road improvements (VRA) - 100,000 3,500,000 - 2019 (design in 2018) based on VVMC plans for expansion; From LH Parking structure to Municipal building; funded by VRA (see transfers below) Chamonix Housing Development 1,795,013 - - - - - Infrastructure, planning and design for future housing development; housing construction is unfunded 1-70 Underpass (VRA) 3,682,437 3,250,000 _ _ - 2015-2017 is the town's portion of this project since we were awarded RAMP funding from CDOT and includes the budget increase approved by both Council and CDOT Public Art (VRA) 330,000 - - - - 1-70 Underpass art project originally budgeted in 2018 Lionshead Medians (VRA) - 100,000 1,400,000 - Median construction from LH parking structure to Vail Spa East LH Circle pathway to Dobson (VRA) 100,000 790,000 _ - - Improve connection from the E LionsHead bus stop to Dobson; Per Council 9/16/14 push out one year pending Evergreen/VVMC projects; planning/design in 2016 Dobson Plaza (VRA) 100,000 975,000 - - Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts); planning/design in 2016; Per Council 9/16/14 push out one year pending Evergreen/VVMC projects Buy -down Program(Affordable Housing) 227,094 - - - Carry -forward of programm funding Buy -down Program Funded by Pay -in-Lieu 2,816,230 - - Carry forward current balance of program funding: Housing funded directly by Pay -in -Lieu fees collected from developers Underground Utility improvements 230,000 - - - - - Underground utility improvements for Rockledge Road, $50K; 1-70 Underpass (CDOT $105 & Holy Cross $75K) Total New Assets: 15,756,544 5,015,000 100,000 3,600,000 1,400,000 - Total Expenditures 32,430,791 10,050,155 9,135,506 26,372,479 10,634,501 3,119,149 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority 4,327,437 5,065,000 150,000 3,650,000 1,450,000 50,000 2016:1-70 Underpass art project originally budgeted in 2018 ($330K); Crosswalk lighting at W. Lionshead Circle ($65K); 1-70 underpass ($3.68M), Frontage Rd improvements; East LH and Dobson Plaza improvements ($200K); annual LH parking structure maintenance ($50K) Revenue Over (Under) Expenditures (15,112,532) 7,278,820 3,578,663 (9,882,560) 3,841,371 10,244,217 Beginning Fund Balance 31,339,419 16,226,887 23,505,707 27,084,370 17,201,810 21,043,181 Ending Fund Balance 16,226,887 23,505,707 27,084,370 17,201,810 21,043,181 31,287,398 September 20, 2016 - Page 34 of 116 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Ammended 2016 2017 2018 2019 2020 2021 Revenue 7% -12% 2% 2% 2% Real Estate Transfer Tax 6,500,000 6,950,000 6,114,000 6,236,000 6,360,000 6,487,000 2017 assumes a 12% decrease of base sales, offset by sales of 80% of Lion units and 2018 assumes remaining sales of Lion units plus 2% on RETT collections pre -Lion Golf Course Lease 137,347 140,094 142,896 145,754 148,669 151,642 Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation Enhancement Account" (accompanying expenditure listed below) Intergovernmental Revenue 28,500 720,000 20,000 20,000 20,000 20,000 $20K Lottery fund proceeds; 2017 $700K CDOT TAP Grant for water quality improvements 2016: VVF loan replayment for ampitheater ($1.122M); Project Reimbursements Donations 1,153,198 - - - - - 2015:VRD portion for Golf Course Clubhouse construction (total amount $1.165M) 2016: Sole Power Donations 0.7% rate assumed 6,000 10,000 - 10,000 - 10,000 - 10,000 - 10,000 - 10,000 Recreation Amenity Fees Earnings on Investments and Other 28,861 33,064 32,825 27,437 34,369 37,864 Total Revenue 7,863,906 7,853,158 6,319,721 6,439,191 6,573,038 6,706,507 Expenditures Maintain Town Assets 1,605,100 1,715,212 1,755,772 1,797,849 1,840,813 1,877,629 Ongoing path, park and open space maintenance, project mgmt.; 2017 increase due to Annual Park and Landscape Maintenance estimated increase in park maintenance for Booth Creek Park, 1-70 underpass medians Management Fee to General Fund (5%) 325,000 347,500 305,700 311,800 318,000 324,350 5% of RETT Collections - fee remitted to the General Fund for administration Regular maintenance for tree health within the town (spraying, removing, new trees); scale Tree Maintenance 65,000 65,000 65,000 65,000 65,000 66,300 spraying on town -owned property at approx. $120 per tree; Initiating tree -planting program for lost trees 2016 includes $63.71K for Phase I of Intermountain Fuels Reduction Project, add $51K public Forest Health Management 322,438 263,913 269,191 274,575 280,066 285,667 education and $41K replacement of 2 radios; Street Furniture Replacement 77,033 50,000 25,000 10,000 50,000 51,000 2015 and 2016 increased for recycling containers; also includes annual replacement or capital repairs, benches and bike racks Rec. Path Capital Maint 104,000 112,974 114,198 121,961 115,765 115,017 Capital maintenance of the town's recreation path system Annual maintenance items include projects such as playground surface refurbishing, Park / Playground Capital Maintenance 104,981 108,525 106,326 104,655 106,763 100,401 replacing bear -proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance Alpine Garden Support 69,010 69,700 71,094 72,516 73,966 75,446 Annual operating support of the Betty Ford Alpine Gardens; assumes 2% per year Eagle River Watershed Support 68,260 46,350 47,741 49,173 50,648 51,661 Annual support of the Eagle River Watershed Council programs; 2016 increased due to rollover of unused 2015 funds Actively Green by 2015 Program 40,000 - - - - - Council Contribution (off cycle) for continuation of this town -wide recycling education and Public Art - Operating certification program run by Walking Mountains 104,132 106,215 108,339 110,506 112,716 114,970 Art in Public Places programming Environmental Sustainability programs ; 2016 includes $64K for Global Sustainable Environmental Sustainability 432,500 529,210 539,794 550,590 561,602 572,834 Destination certification initial year; $100K increase in 2017 for water quality programs, 3,317,454 3,414,599 3,408,155 3,468,625 3,575,339 3,635,275 public outreach; then 2% increase Total Maintenance Enhancement of Town Assets Gore Valley Trail Realignment around Lionshead gondola - - - 50,000 600,000 - Gore Valley Trail Realignment at Lionshead gondola Gore Valley Trail Reconstruction Conoco to Donovan - - 400,000 - - - Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion vcNtc� i ivv, cv IV - I ayc JJ vi i IV September 20, 2016 - Page 36 of 116 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Ammended North Recreation Path- Sun Vail to Pedestrian Bridge 2016 2017 2018 2019 2020 2021 - - 125,000 _ _ _ North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge Chalet Road Sport Courts 1,047,630 - - - - - Construction of Sport Courts on Chalet Road Soft Surface Trails 100,000 100,000 - - - Trail enhancements Ford Park Landscape Enhancement 200,000 - - - - - Ford Park landscaping improvements (in current areas - no net increase to size) Donovan Park Improvements 375,661 - _ - - - 2016 safety improvements to playground / park (10-11 years old); includes new picnic shelter Reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft. Library Recreation Path Reconstruction 10,000 - - - - - wide concrete trail, repairs to eroded culverts at Middle Creek and stream bank erosion repair (50 ft. section); Based on Eagle River Water District study results; Includes estimates for stream bank Stream ban k/tract mitigation 780,561 400,000 400,000 400,000 400,000 - repairs (from water to bank) and riparian repairs (from bank to land area and revegetation); Project will span several years Water Quality / Storm Water 1,000,000 500,000 1,000,000 1,000,000 1,000,000 666,667 2016 accompany repairs made with stream bank/tract mitigation for storm water and culverts; previously 2016 - 2020 was $400K each year Flood Incident repairs 397,457 - _ - - - Re -stabilization of Dowd Junction path; Repairs to culverts, drainage, and preventative improvements East Vail Water Quality TAPS 125,000 1,160,000 - - - - East Vail Water Quality Improvements; CDOT TAP grant funding of $700K in 2017 East Vail Interchange Improvements 125,000 - 1,039,764 - - - Landscaping design and construction of the interchange: $1,089,760; Applied for grant Permanent Skate Park 294,664 - _ _ _ _ 2015 Permanent skate park construction for LH Parking Structure "Atrium" site. This includes $100K for integrated art Stephens Park Safety Improvements - 225,000 - _ - - Access improvements to include extended sidewalk, new stairs and other site improvements; playground was built in 1990's Buffehr Creek Park Safety Improvements - - - 210,000 _ _ Replacement 14 -yr old "catalog" playground equipment with custom build in 2019; $60K to add a picnic shelter; previously budgeted in 2017 Ellefson Park Safety Improvements - - 150,000 - - - Replacement 13 -yr old "catalog" playground equipment with custom build in 2018 Ford Park Portal Improvements 510,000 - _ - - - TOV portion of improvements to six portals into Ford Park; Matching contribution from Vail Valley Foundation Vail Trail 224,452 - - - - - Vail Trail from Golden Peak to East Vail Redevelopment of entire park including tennis courts, covered areas and playground Booth Creek Park 2,422,200 - - - - - structures; Tennis court ($262K) and playground ($385K) originally budgeted in 2014 will occur when overall park is reconstructed. Silfer Plaza/ Fountain/Storm Sewer 150,000 1,350,000 - - - - Repairs to Silfer Plaza fountain and storm sewers Public Art - General program / art 511,229 85,000 85,000 85,000 85,000 85,000 To purchase sculptures, artwork, art programs and events; remainder is re -appropriated each year to accumulate enough funds Public Art - Winterfest 42,837 - _ _ _ _ Annual Winterfest event; approximate cost of $25K per year; rely on donations; carryover balance from 2016 to recognize donations. Total Enhancements 8,216,691 3,820,000 3,299,764 1,745,000 2,085,000 751,667 VRD-Managed Facility Projects Recreation Enhancement Account - 140,094 142,896 145,754 148,669 151,642 Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance; Golf Course - Other 551,822 12,000 31,506 28,828 219,568 25,319 2016 new item at $400K for storage building; asphalt driving and parking area; 2017 gas- fired heater & wood trim/soffits; 2018 boiler; 2019 stucco for mtc building September 20, 2016 - Page 36 of 116 September 20, 2016 - Page 37 of 116 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Ammended Dobson Ice Arena Ford Park / Tennis Center Improvements 2016 2017 2018 2019 2020 2021 54,089 447,025 183,685 49,385 27,225 - 2016 pavers and concrete slab replacement; 2017 low slope roof, electrical switch gears; 2018 town portion of interior lighting; 2019 exterior caulking and replacement of windows and doors. Overall cost increases, with some due to timing changes totals $76,428 58,245 53,585 6,000 11,280 7,208 13,854 2016 clubhouse locker rooms; 2017 mechanical systems & metal railings; 2018 wood siding/trim; 2019 brick pavers, grading & drainage. Overall increase to the 5 -year cost estimates / timing is $62,862 Athletic Fields 21,250 - 17,424 - 10,746 - 2016: rooftop replacement for restrooms and althetic field Gymnastics Center 40,800 - - - - - 2016: cooling system Nature Center 69,754 - - - - - 2016 Exterior windows, doors, wood siding and slope roof Total VRD-Managed Facility Projects 795,960 652,704 381,511 235,247 413,416 190,815 New Assets Golf Clubhouse & Nordic Center 8,510,363 - - - - - Total includes $1.165M reimbursement from VRD, allocation of Recreation Enhancement Funds $765,440, Conference Center funds of $3.8M, current RETT funds of $538,189 (Total project cost estimated at $13.8M, which includes previously spent RETT funds of $705,571 from 2012 & 2013) Ford Park Improvements & Fields 392,190 - - - - - 2016: Lighting control system(97K), transformer enclosure replacement(35K), a manual traffic gate(48K), and 100K contingency; Continuation of 2015 Ford Park projects in 2016 ($112K) Total New Assets: 8,902,553 - - - - - Total Expenditures 21,232,658 7,887,303 7,089,430 5,448,871 6,073,755 4,577,757 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority 294,664 - - - - - 2016 Completion of Lionshead Skate park Revenue Over (Under) Expenditures (13,074,088) (34,145) (769,709) 990,319 499,283 2,128,750 Beginning Fund Balance 17,797,519 4,723,431 4,689,286 3,919,577 4,909,897 5,409,180 Ending Fund Balance $ 4,723,431 $ 4,689,286 $ 3,919,577 $ 4,909,897 $ 5,409,180 $ 7,537,930 September 20, 2016 - Page 37 of 116 TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Council will break from 11:30 a.m. until 2:00 p.m. VLMD Meeting begins at 2:00 PM - see separate agenda. Regular Town Council Meeting will reconvene at 2:45 PM September 20, 2016 - Page 38 c VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Chris Nuebecker, Planning Manager ATTACHMENTS: Description September 7, 2016 DRB Meeting Results September 12, 2016 PEC Meeting Results TOWN OF VAIP September 20, 2016 - Page 39 c TOWN OF VA MEMBERS PRESENT Bill Pierce Rollie Kjesbo Doug Cahill Peter Cope Andy Forstl DESIGN REVIEW BOARD AGENDA PUBLIC MEETING September 7, 2016 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS ABSENT PROJECT ORIENTATION 1:30pm SITE VISITS 1. Fire Resistant Landscaping: a) 1543 Matterhorn Circle (Parkside Villas)(1995) (Cancelled due to time constraints) b) 97 Rockledge (2000) c) 385 Mill Creek Circle (2005) d) 996 Ptarmigan Road (2010) 2. 1100 North Frontage Road West (Simba Run) 3. 2705 Bald Mountain Road (Girardi Residence) 4. 1195 Hornsilver (Johnson Residence) MAIN AGENDA 3:OOpm 1. Update: Fire Resistant Landscaping Paul Cada 2. Girardi Residence DRB16-0263 Jonathan Final review of an addition 2705 Bald Mountain Road/Lot 7, Block 2, Vail Village Filing 13 Applicant: George Girardi, represented by Mark Rutt ACTION: Approve with Conditions MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 CONDITION(S): 1. The applicant shall supply Community Development with a stamped survey prior to building permit submittal. 2. The applicant shall supply Community Development with cut sheets for a replacement exterior fixture prior to building permit submittal. 3. Simba Run Condominiums DRB16-0337 Jonathan Final review of an exterior alteration (air handling equipment) 1100 North Frontage Road West/Lots 1-6, Block C, Lion's Ridge Applicant: Simba Run HOA, represented by Oscar Kaelin ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 4-0-1 (Pierce Abstained) 4. Johnson Residence DRB16-0323 Final review of an addition (bedrooms) 1195 Vail Valley Drive/Lot 14, Block 6, Vail Village Filing 7 Page 1 Matt September 20, 2016 - Page 40 c Applicant: Susan Johnson, represented by Deborah Tenant ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 5. Johnson Residence DRB16-0334 Matt Final review of an exterior alteration (parking) 1195 Hornsilver Circle/Lot 14, Block 6, Vail Village Filing 7 Applicant: Susan Johnson, represented by Kevin Squires ACTION: Approve with Conditions MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 CONDITION(S): 1. The applicant shall match the new parking space surface to the existing parking surface. 6. Meadow Creek Condominiums DRB16-0331 Matt Final review of a sign (subdivision entrance) 2633 Kinnikinnick Road/Unplatted Applicant: Meadow Creek Condominium Association, represented by Vail Management Company ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 7. Town of Vail DRB16-0326 Matt Final review of an exterior alteration (landscaping) 150 Willow Bridge Road/Track I, Vail Village Filing 1 Applicant: Town of Vail, represented by Pete Wadden ACTION: Table to 9/21/16 MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 8. Heathers of Vail DRB16-0350 Brian Final review of an exterior alteration (repaint) 5197 Black Gore Drive/Lots 6-8, Heather of Vail Applicant: Heathers of Vail HOA, represented by McNeill Property Management ACTION: Table to 9/21/16 MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 9. Town of Vail DRB16-0365 Brian Final review of an exterior alteration (streambank restoration) Skier Bridge Streambank/Tract B, Vail Lionshead Filing 1 Applicant: Town of Vail, represented by Pete Wadden ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 10. Cascade Hotel DRB16-0368 Chris Conceptual Review of an exterior alteration (porte cochere) 1300 Westhaven Drive/Unplatted Applicant: Vail Hotel Partners, represented by Mauriello Planning Group ACTION: N/A STAFF APPROVALS Sonnenalp Properties Inc. DRB160050 Final review of an exterior alteration (sign) 20 Vail Road/Lot 1, Sonnenalp Subdivision Applicant: Sonnenalp Properties Inc., represented by Joe Murbach Page 2 Jonathan September 20, 2016 - Page 41 c Moebius Residence DRB16-0281 Jonathan Final review of an exterior alteration (deck) 1890 Lions Ridge Loop Unit 9 (Chateau Tremonte)/Lot 27, Block 2, Lions Ridge Filing 3 Applicant: John & Holly Moebius, represented by HMR Construction Larrieu Residence DRB16-0293 Brian Final review of an addition 1875 West Gore Creek Drive/Lot 24, Vail Village West Filing 2 Applicant: Silvia & Jorge Larrieu, represented by Zehren & Associates Idiculla Residence DRB16-0304 Brian Final review of an addition (kitchen, dining room) 770 Potato Patch Drive, Unit 12 (Potato Patch Condos)/Lot 6, Block 2, Vail Potato Patch Filing 1 Applicant: Anil Idiculla, represented by Krueger Architecture La Boutique Paris DRB16-0314 Final review of a sign (business ID) 225 Wall Street Unit 104 (Wall Street Building)/Lots B & C, Bloc 5C, Vail Village Filing Applicant: La Boutique Paris, represented by Eytan Broyer Town of Vail DRB16-0317 Final review of a sign 1775 Sunburst Drive/Lot 3, Sunburst Filing 3 Applicant: Town of Vail, represented by Greg Hall Christopher Residence DRB16-0322 Final review of an exterior alteration (windows) 2550 Bald Mountain Road/Lot 34, Block 2, Vail Village Filing 13 Applicant: Rocky Christopher Elizabeth Ross Johnson Revocable Trust Residence DRB16-0324 Final review of an exterior alteration (landscaping) 375 Mill Creek Circle/Lot 17, Block 1, Vail Village Filing 1 Applicant: Elizabeth Ross Johnson Revocable Trust, represented by Happy Trees LLC Harman Residence DRB16-0327 Final review of an exterior alteration (landscaping) 4290 Columbine Drive/Parcel D, Bighorn Subdivision Applicant: Jeremy Harman, represented by KH Webb Architects Keisch/Steane Residence DRB16-0328 Final review of an exterior alteration (landscaping) 1834 Glacier Court Units A & B/Lot 26, Block 2, Lions Ridge Filing 3 Applicant: Vicki Keisch & James Steane, represented by Eagle Tree & Lawn Company Bamonte Residence DRB16-0329 Final review of an exterior alteration (windows) 4335 Spruce Way #3/Bighorn Falls Townhomes Parcel A East Applicant: Derek Bamonte — ETAL, represented by Beth Levine Architects Hill Run Limited Vail DRB16-0330 Final review of a change to approved plans (railing) 1775 West Gore Creek Drive/Lot 6, Vail Village West Filing 2 Applicant: Hill Run Limited Vail, represented by Beth Levine Architects Page 3 Jonathan Jonathan Matt Brian Jonathan Brian Brian Jonathan September 20, 2016 - Page 42 c Ponte Vedra Residence DRB16-0332 Final review of changes to approved plans (landscaping) 1915 West Gore Creek Drive/Lot 28, Vail Village West Filing 2 Applicant: Ponte Vedra 2008 LLC, represented by Spectrum Construction Crow Residence DRB16-0333 Final review of changes to approved plans (windows) 1250 Ptarmigan Road/Lot 4, Block 8, Vail Village Filing 7 Applicant: Trammell Crow, represented by Berglund Architects Thomas Residence DRB16-0335 Final review of an exterior alteration (landscaping) 4027 Lupine Drive/Lot 6, Bighorn Subdivision Applicant: Trudy Thomas, represented by Chris Forman Becker Appointment Trust DRB16-0336 Final review of an exterior alteration (landscaping) 4026 Lupine Drive/Lot 13, Bighorn Subdivision Applicant: Becker Appointment Trust, represented by Chris Forman Fagan Family Revocable Trust DRB16-0338 Final review of an exterior alteration (patio) 1730 Buffehr Creek Road/Lot 7, Lia Zneimer Subdivision Applicant: Fagan Family Revocable Trust, represented by Ric Fields Vail Custom Ski Homes LLC DRB16-0342 Final review of changes to approved plans (landscaping) 756 Forest Road/Lot 12, Block 1, Vail Village Filing 6 Applicant: Vail Custom Ski Homes LLC, represented by Dennis Anderson Landscaping Burchenal Residence DRB16-0343 Final review of an exterior alteration (re -roof) 2632 Cortina Lane/Lot 5, Block B, Vail Ridge Subdivision Applicant: Caleb W. & Shan H. Burchenal, represented by A.G. Roofing Larson Residence DRB16-0344 Final review of an exterior alteration (windows) 548 South Frontage Road Unit 101/First Westwind Applicant: Alan Larson, represented by Davis Design Group City Market DRB16-0345 Final review of an exterior alteration (landscaping) 2109 North Frontage Road West/Vail Commons Condominiums Applicant: City Market, represented by Old Growth Tree Service Lion Square Lodge DRB16-0346 Final review of changes to approved plans (extension of approval) 660 Lionshead Place/Lot 1, Vail Lionshead Filing 1, First Addition Applicant: Lion Square Lodge South, represented by Melick Associates Lapin Residence DRB16-0347 Final review of an exterior alteration (landscaping) 232 West Meadow Drive/Lot 7, Vail Village Filing 2 Applicant: Mery Lapin, represented by Ceres Landcare Page 4 Jonathan Brian Brian Brian Matt Jonathan Jonathan Brian Brian Jonathan Brian September 20, 2016 - Page 43 c Pinetree Holdings DRB16-0348 Final review of an exterior alteration (stucco, deck) 754W Potato Patch Drive/Lot 3, Block 2, Vail Potato Patch Filing 1 Applicant: Pine Tree Holdings, represented by HMR Construction Matt Bighorn Terrace DRB16-0349 Jonathan Final review of an exterior alteration (landscaping) 4204 Columbine Way/Lot 19, Bighorn Subdivision Applicant: Bighorn Mutual Sanitation and Recreation Company, represented by Linda Moore Stadler Residence DRB16-0351 Final review of an exterior alteration (solar install) 2703 Cortina Lane/Lot 9, Vail Ridge Subdivision Applicant: Active Energies Solar, LLC Vail Racquet Club DRB16-0352 Final review of an exterior alteration (stairs, tower) 4580 Vail Racquet Club Drive/Unplatted Applicant: Vail Racquet Club HOA, represented by Victor Mark Donaldson Architects Booth Falls Mountain Homes HOA DRB16-0354 Final review of an exterior alteration (walkway) 3094 Booth Falls Road/Lot 1, Block 2, Vail Village Filing 12 Applicant: Booth Falls Mountain Homes HOA, represented by Heinz Schulte Billingsley Residence DRB16-0356 Final review of changes to approved plans (landscaping) 1170 Ptarmigan Road/Lot 7, Block 3, Vail Village Filing 7 Applicant: Lucy Billingsley, represented by Shaeffer Hyde Construction Rana Residence DRB16-0361 Final review of an exterior alteration (landscaping) 4256 Columbine Drive Unit B/Lot 20-4, Bighorn Subdivision Applicant: Shazad Rana Netzorg Residence DRB16-0363 Final review of an exterior alteration (landscaping) 4256 Columbine Drive Unit A/Lot 20-4, Bighorn Subdivision Applicant: Gordon Netzorg Brian Chris Jonathan Jonathan Jonathan Jonathan Cortina Residence DRB16-0364 Jonathan Final review of changes to approved plans (extension of approval) 360 East Lionshead Circle Unit 4 (Lodge at Lionshead)/Lot 6, Block 1, Vail Lionshead Filing 2 Application: Eustaquio Cortina Beaver Dam LLC DRB16-0367 Final review of an exterior alteration (landscaping) 443 Beaver Dam Road/Lot 4, Block 4, Vail Village Filing 3 Applicant: Beaver Dam LLC, represented by Chris Forman Wurtele Residence DRB16-0369 Final review of an exterior alteration (driveway) 1717 Geneva Drive Unit E/Lot 8A, Matterhorn Filing 1 Applicant: Henry Wurtele Page 5 Matt Brian September 20, 2016 - Page 44 c Manor Vail DRB16-0372 Jonathan Final review of changes to approved plans (extension of approval) 595 Vail Valley Drive/Lots A -C, Block 1, Vail Village Filing 7 Applicant: Manor Vail Condominium Association, represented by Brad Perry Cahill Residence DRB16-0374 Matt Final review of an exterior alteration (landscaping) 2855 snowberry Drive/Lot 6, Block 9, Vail Intermountain Development Subdivision Applicant: Doug Cahill Johnson Residence DRB16-0375 Brian Final review of an exterior alteration (siding/deck/windows) 5157 Gore Circle/Lot 13, Block 3, Bighorn 5t" Addition Applicant: James Johnson, represented by GE Johnson Bryan Residence DRB16-0378 Brian Final review of an exterior alteration (landscaping) 2395 Bald Mountain Road/Lot 23, Block 2, Vail Village Filing 13 Applicant: Anthony Bryan, represented by Chris Forman The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Page 6 September 20, 2016 - Page 45 c TOW?J OF ffl1 ' PLANNING AND ENVIRONMENTAL COMMISSION September 12, 2016, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Members Present: Chairman Rediker, Brian Gillette, Ludwig Kurz, John Ryan Lockman, Henry Pratt, and Brian Stockmar Absent: Kirk Hansen 2. A request for recommendation to the Vail Town Council of an application to establish Special Development District No. 41 (Marriott Residence Inn), pursuant to Section 12- 9(A), Special Development Districts, Vail Town Code, to allow for the development of a limited service lodge and deed restricted employee housing units and a conditional use permit for public or commercial parking facilities or structures, located at 1783 North Frontage Road West/Lot 9, Buffehr Creek Resubdivision, and setting forth details in regard thereto. (PEC16-0030). Applicant: Vail Hotel Owner ESHV, LLC, represented by Mauriello Planning Group Planner: Matt Panfil Action: Continue to October 10, 2016 Motion: Kurz Second: Gillette Vote: 6-0-0 Matt Panfil, Town Planner, provided an overview of the request as well as a refresher of the SDD review process. Project includes 170 Limited Service Lodge Units (LSLUs) and 113 Employee Housing Units (EHUs).Staff concerns include building height, more detail on parking operations and tandem parking spaces, mixed-use parking credit, retaining wall heights, lack of porte-cochere, impacts on views, ADA parking spaces, drive aisle width with deliveries, car impacts on lower level EHUs. The applicant requests, and staff recommends, the meeting be tabled to the October 10, 2016 meeting to allow more time for consideration of the request by the public. Chairman Rediker opened the meeting to questions by the Commission for staff. There were no questions of staff. Dominic Mauriello, applicant, provided an introduction and overview of the proposed project. September 20, 2016 - Page 46 c Peter Dumon, representative of the Harp Group of Chicago, introduced himself and provided opening remarks on behalf of the development team. Mauriello provided a presentation of the project including: site history, neighborhood context, hotel operations, rental employee housing units, deviations from the underlying zoning, and his anticipated schedule. Rediker opened the meeting to questions by the Commission of the applicant. Pratt: Will the hotel laundry be done on site? Mauriello: Yes. Gillette: What will the decks look like? Will they allow outside storage of bikes, etc.? Dumon: The decks will be slim. Storage for bikes and sporting goods equipment will likely be accommodated in the parking area. There will be no outside storage on decks. Rediker: What consideration was given to snow storage and roof shedding of snow? Mauriello: Deferred to next meeting where greater detail will be provided by the project architect. Rediker: What provisions for visitors/guest parking is being made in light of the residential component of the project? Mauriello: Believes enough parking is being provided to accommodate all the uses proposed due to the parking surplus. Gillette: How will the hotel breakfast operate? Dumon: Marriott Residence Inn brand standard is complimentary breakfast for hotel guests only. They do not serve lunch or dinner, but do provide late afternoon hors d'oeuvres at a Manager's Reception. Rediker: Asked about loading and delivery for use by the residents of the EHUs. Mauriello: There are not many expected day to day deliveries, but a majority will load from the interior of the garage. Rediker: Will EHUs be furnished? Mauriello: No September 20, 2016 - Page 47 c Gillette: Asked about the retaining wall heights and locations. Mauriello: Clarified the location and heights of all retaining walls. Rediker: What is the average height on the north side of the building? Mauriello: About 5 stories on the rear. Referred to a PowerPoint slide. Gillette: Asked to see additional modeling to get a better perspective of heights. Lockman: Asked about the multi -use credit for parking. Mauriello: Believes the credit is valid as applied to this project. Lockman: Asked for more details about the front entrance and exits. Mauriello: Referred to a PowerPoint slide to illustrate the turning movements and plans. Gillette: Who is requiring the turn lane from frontage road? Mauriello: Colorado Department of Transportation (CDOT). Gillette: Does the garage accommodate a pickup truck? Mauriello: Yes. George Ruther: Addressed the frontage road plans and intersection as it pertains to review and approval by CDOT. Gillette: Asked about the frontage road recreation path and connection to Buffehr Creek Road. Mauriello: Addressed the plans and trail system east to west. Rediker: Asked about the EHUs and eligibility and pricing for rental rates. Mauriello: Reviewed the anticipated deed restriction. If there is not enough interest from locals, the units would likely become market rate apartments. Rediker closed questions from the commission and opened public comment. Public comment: Chris Burns, Buffehr Creek Townhomes condo association: The proposal is too dense and too big. Parking and access are inadequate, may lead to backups on September 20, 2016 - Page 48 c road if no other access into garage. The height is too tall and impacts the neighbors, especially at the west end. The setbacks are inadequate. Loading and delivery is inadequate and will impact adjacent roadways. This is not a workable plan. Where will workers park? How will this be built without impacting neighbors? Randy Guererro, Mustang Townhomes: Addressed the compatibility, character and visual integrity of the neighborhood and does not feel the project satisfies those requirements. Believes the applicant's request for real estate transfer tax waiver is inappropriate. Believes the previously approved building plan (Marriott Residence Inn) is acceptable but not the proposed project with EHUs. Believes the applicant is too vague with details and liberally interpreting the codes with the proposal. I have a Gore Range view; will that be impacted? Where will vent fans go, at rear toward neighbors? Northeast corner is going into setbacks. Stay within current codes and guidelines. Pratt: Asked staff the status of the previous approval. Panfil: The previous approval has lapsed. Barbara Brundin, 1995 Chamonix Lane: Agree with comments made so far. Proponent of a new West Vail Master Plan; come up with a vision for this area. Believes the project is too big and dense. She understands the need for employee housing, but it is too much in this location and there is not enough outdoor open space for the residents. Believes the hotel use and the employee housing are incompatible. Deena DiCorpo, President of the association for 1880 Meadow Ridge Road: Concerned that the project is too big for the neighborhood. Gary Weiss: Appealed to the PEC not to violate the forty-eight foot (48') height limit, citing his belief that the project is too tall. Mark Levine, Capstone Townhomes: The project is too big and too tall. It will negatively affect the neighborhood. Chris Romer, Vail Valley Partnership: He is not currently taking a stance on the project, but stated that workforce housing is critical. Mid-level and accessible (non - luxury) lodging option is very important to Vail. Andy Gunion, Hillside Condos: Believes the current proposal is too big and out of character with the neighborhood. The project does not set a good precedent for neighborhood scale. He supports each project independent of each other, but not combined on one small site. Suggests the Town work with the developer to put just employee housing on the site instead. September 20, 2016 - Page 49 c Steve Lindstrom, Vail Local Housing Authority (VLHA): Believes the applicant has responded to community needs for employee housing, lodging, and parking. The VLHA supports the project. George Ruther: Directed the PEC's attention to letters received by community development staff for the record. Rediker: Asked that the letters be included with the next meeting packet for more time to review. Rediker: Closed public comment. Stockmar: Concerned with some aspects of the project but needs more time to study the proposal. Gillette: Agrees with commissioner Stockmar. Believes that perspective photos from behind the property are critical. Need to see that there will be adequate storage. Requested more details about widening the frontage road. A construction staging plan and the location of exterior mechanical equipment are also important to see. Pratt: Disclosed his firm was involved with a prior applicant and is trying to resurrect a housing project from 2008 on the site and may have to recuse himself if that project moves forward. Elements of the plan he likes include: the lodging, EHUs, tandem parking, and underground parking in setbacks/site coverage. He is generally not in favor of establishing an SDD unless a public benefit or better design is provided as a result. He does not favor the design as currently proposed. The building massing is too large without enough plane breaks. Asked staff about deed restrictions for Eagle County residents. Question answered by George Ruther, who cited the rules of eligibility. Pratt favors a plan that includes housing for Eagle County employees only if demand can be met. He feels the project is otherwise too large and too dense. Kurz: Concurred with Commissioner Pratt. He believes the project would have a negative impact on the neighborhood. He requested more details on parking, storage, traffic, etc. Believes the design of the facade does not include enough articulation. Believes the applicant should work more with the neighborhood. Lockman: Asked for clarification about formerly approved plan that lapsed. Question answered by Panfil. Mauriello clarified that the former project was approved and expired in order for the client to help address workforce housing. Lockman believes the site coverage is OK as interpreted. He has concerns with the substantial amount of traffic and associated impacts to the N. Frontage Road. He likes the concept of employee housing, but believes the building height is the biggest concern. Rediker: The bulk and mass of the building and lot density are too much. He appreciates the applicant's unique approach to address employee housing, but the September 20, 2016 - Page 50 c current proposal does not work. He would like to see better design elevations, more detailed perspective of height as viewed from vicinity, and for the applicant to address loading and delivery separately for the hotel use and residences. EHUs should be ensured to go to locals and not second homeowners. He also would like to see the location of exterior equipment and venting and how those would impact views of the neighborhood. He has concerns with commercial laundry machine venting as well. He also wants to see a plan for snow shedding from the roof and snow storage and management. A construction staging plan is needed. A future site visit is warranted. Gillette: The applicant should superimpose comparative imagery to give better perspective as to the proposed building. Compare to other large buildings on N. Frontage Road, such as Simba Run and Vail Run. 3. A request for recommendation to the Vail Town Council for prescribed regulations Amendment to Sections 12-2: Definitions, 12-11: Design Review, 12-15: Gross Residential Floor Area, 12-16: Conditional Use Permits and 12-17: Variances related to the joint property owner submittal requirement. (PEC16-0031) Applicant: Town of Vail Planner: Jonathan Spence Action: Approve Motion: Stockmar Second: Lockman Vote: 6-0-0 Staff Planner Jonathan Spence provided an overview of the proposed prescribed regulations amendment. Chairman Rediker opened the meeting to questions for Staff: Stockmar: How has the lack of a definition created uncertainty and has it led to arbitrary decisions or created inconsistency? Spence: More of a clarification. Pratt: Asked for clarification about the terminology in its application. Spence: Provided example to illustrate its application. Gillette: Asked for clarification when it is in an SDD. Spence: Provided SDD example to address the question. Opened public hearing. No public testimony. September 20, 2016 - Page 51 c Commissioner comment: Lockman: Agrees with amendment. Kurz: OK with the proposal. Pratt: Not comfortable with the proposal, but if town staff finds it necessary, then is OK with it. Gillette: Does not agree with a neighbor having to approve adjacent property owner's project. Thinks the bigger policy issue should be fixed. Stockmar: Generally OK with the clarification. Rediker: Asked why "driveways" is not included in definition of "development lot." Asked to clarify whether the language is intended to now apply only to structures. Otherwise feels the modification is beneficial and provides clarity. Gillette: Asked about notification requirements for DRB applications. Stockmar: Asked whether this affects covenants. Spence: No. Those are private, civil agreements. Gillette: Perhaps the process should involve co -applicants, rather than adjacent owner sign -off. 4. A request for recommendation to the Vail Town Council for prescribed regulations Amendment to Sections 12-2: Definitions and 14-10: Design Review Standards and Guidelines related to the regulation of greenhouses and hoop houses/cold frames. (PEC16-0032) Applicant: Town of Vail Planner: Jonathan Spence Action: Approve with condition. Motion: Lockman Second: Kurz Vote: 4-2-0 (Stockmar, Gillette opposed) Condition: 1. Staff shall make the Town Council aware of the concerns expressed by individual PEC members. Staff Planner Jonathan Spence provided an overview of the proposed prescribed regulations amendment through a PowerPoint presentation with examples. September 20, 2016 - Page 52 c Questions for staff: Pratt: Do the changes allow a greenhouse be separated from the main house? Spence: Code currently provides for attached structures such as an attached sunroom. Provided language from code. Pratt: Allows lighting and electrical? Spence: Yes Lockman: Could someone grow cannabis? Spence: No, though marijuana grows are prohibited in another part of the code. Rediker: Do hoop houses and greenhouses have to meet setbacks? Spence: They have to meet specified setback standards. Gillette: Feels cold frames should be more tightly regulated subject to design review. Stockmar: How many situations are there with hoop/green houses to warrant the amendment? Spence: Not often. Stockmar: Perhaps cold frames should not be allowed. Rediker: Do hoop houses and cold frames go together? Or differentiated? Spence: The town code does not have language either way presently. Gillette: Hoop houses and cold frames should be subject to and approved by DRB. Neighbor should not have to look at these uses. Stockmar: Doesn't feel these uses are attractive due to the transparency of the inside use. Should not be visible to neighbors. Public comment: No public testimony. Commissioner comments: Stockmar: Vail character is important and hoop houses and green houses are not compatible. The structures are not befitting of our community. September 20, 2016 - Page 53 c Gillette: Agrees with Commissioner Stockmar. He is OK with green houses. Cold frames should be subject to design review. Pratt: Shares concerns of the commissioners, but respects people's property rights. All should be subject to design review. Feels the variety of translucent materials could be a problem. Concerned with internal lighting and perhaps no internal lighting should be permitted. Kurz: Believe the town should allow for these uses, but is concerned with how we control the uses and to what degree. Otherwise in favor of allowing the practice. Lockmar: In favor of allowing the practice and the Town should encourage local agriculture. In favor of the proposal. Rediker: Generally favors the proposal. Could language be imposed to include a mandate for better materials and ensure better upkeep? Prefers design review but with waived application fees and expedited application process. Pratt: If subject to design review, then neighbor sign off is necessary when at a duplex. Affirmed by staff. Gillette: Pratt wants lighting removed, Stockmar wants screening from adjacent neighbors property added. Rediker design review fees waived. Stockmar: Perhaps the PEC should continue the application for now. There is too much inconsistency among commissioners. Kurz: Suggest staff come back to the PEC with the suggestions discussed. Lockman made motion to approve and Kurz seconded. Pratt suggested an amendment condition that staff relays the PEC's concerns to council. Lockman amended his motion accordingly and Kurz seconded. 5. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code, to allow for the future development of Employee Housing Units on the Chamonix parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC150019) Table to October 24, 2016 Applicant: Town of Vail Planner: George Ruther Action: Table to October 24, 2016 Motion: Stockmar Second: Kurz Vote: 6-0-0 September 20, 2016 - Page 54 c 6. Approval of Minutes August 22, 2016 PEC Meeting Results Action: Approve Motion: Stockmar Second: Kurz Vote: 6-0-0 7. Informational Update Beavers and the Habitat They Create - Pete Wadden - 20 min. Watershed Education Coordinator Pete Wadden provided a PowerPoint presentation. 8. Adjournment Action: Adjourn Motion: Kurz Second: Gillette Vote: 6-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department September 20, 2016 - Page 55 c TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Colorado Housing and Finance Authority Update -an overview of the CHFA housing mortgage programs. PRESENTER(S): Alan Na=aro, Housing Manager ACTION REQUESTED OF COUNCIL: Direction on next steps. BACKGROUND: CHFA has established itself as a credible investor in the affordable housing industry by financing single family mortgages for qualifying homebuyers. Their programs are targeted for and aimed at assisting lower income families and individuals. The lower down payment requirement and higher income limits, though, may assist more families in the Town of Vail housing market. STAFF RECOMMENDATION: If Town Council so directs, it may be in the best interest of the housing program to investigate further with some local participating lenders to see which of the programs from CHFA and/or USDA may meet the needs of the client base we are serving. ATTACHMENTS: Description CHFA Mortgage Programs Overview Memo CHFA Lenders List Attachment A CHFA Mortgage Program Comparison Chart Attachment B September 20, 2016 - Page 56 c WI ► ► I I 0) VAIL 1 Memorandum To: Vail Town Council From: Community Development Department Date: September 20, 2016 Subject: Overview of Colorado Housing Finance Authority (CHFA) Mortgage Programs INTRODUCTION The purpose of this memo is to provide an overview of the CHFA housing mortgage programs. CHFA is the State of Colorado housing finance agency. It was created in 1973 by the legislature to address the shortage of affordable housing in the state. As part of this mission, CHFA has established itself as a credible investor in the affordable housing industry by financing single family mortgages for qualifying homebuyers and affordable rental housing as well. CHFA is an independent, self-sustaining financial establishment and utilizes no tax dollars to administer its programs or pay for operations. Since its inception, CHFA has financed more than 75,000 mortgages to homebuyers. CHFA is an investor and does not originate first mortgage loans. All of the programs go through CHFA-approved lenders (see list in Attachment A). The lender originates the loan, the Home Finance staff does a review of the file and then CHFA purchases the loan from the lender. Staff follows agency guidelines and the home buyer then makes their loan payments to CHFA until it is paid in full, sold or refinanced. II. PROGRAM SUMMARY Through the participating lenders, CHFA offers fixed rate loans that keep principal and interest payments constant over the life of the loan. They offer: First and non -first time homebuyer loans Grants for down payment, closing costs, and/or prepaid assistance Loans for people with permanent disabilities or parents of a child with permanent disabilities CHFA offers a variety of conventional non-government financing options, as well as government -backed programs through FHA, VA and RD. All of the CHFA conventional financing only require a 3% down payment, a credit score ranging form 620 to 680, mortgage insurance, and an accredited homebuyer education course (taken within one September 20, 2016 - Page 57 c year prior to closing). The maximum loan amount for any of these programs is $417,000. The income eligibility for the conventional loans is a maximum of $88,400 for 1-2 person households and up to $101,600 for 3+ person households. These amounts represent the following AMI levels: • 1 -person HH —greater than140% of AMI • 2 -person HH — approximately 125% of AMI • 3 -person HH — greater than 125% of AMI • 4 -person HH —approximately 115% of AMI Under the government -backed loans, it has been very difficult in the past to get FHA or VA approval for many housing subdivisions in Eagle County. There have been USDA/RD home loans made in Eagle County, particularly in Miller Ranch. Vail qualifies for USDA programs as a "rural" community with a defined population under federal limits. The RD programs have income limits that are slightly higher than the CHFA conventional programs at $94,600; however that limit is the same for 1-4 person households, then rises to $124,850 for 5+ person households. The chart in Attachment B shows a comparison of the mortgage programs they offer. III. STAFF ANALYSIS CHFA as any non-profit governmental agency has its pluses and minuses. Their programs are targeted for and aimed at assisting lower income families and individuals. The prerequisite paperwork for qualifying can be daunting and more time consuming than conventional bank financing. Those, who may need more assistance with purchasing a home and can qualify, may find it to be the right fit, especially if they qualify for the down payment assistance grant (no payback required). The lower down payment requirement and higher income limits, though, may assist more families in the Town of Vail housing market. It is certainly in the best interest of the housing program to investigate further with some local participating lenders to see which of the programs from CHFA and/or USDA may meet the needs of the client base we are serving. Town of Vail Page 2 September 20, 2016 - Page 58 c June 10, 2016 chfa® Financing the places where people live and work September 20, 2016 - Page 59 c Attachment A chfa participating lenders r O � e%1' western/southwestern Colorado Basalt/Carbondale Fairplay Bank of Colorado 970.704.1144 Colorado East Bank & Trust 719.836.2797 Fairway Independent Mortgage 970.945.4001 Guild Mortgage 970.927.1000 Fruita Vectra Bank 970.384.2322 Cornerstone Home Lending 970.263.5435 Breckenridge Glenwood Springs Fairway Independent Mortgage Corp 970.453.9403 Bay Equity Home Loans 970.456.4821 Cornerstone Home Lending, Inc. 970.945.2011 Cortez Fairway Independent Mortgage Corp 970.945.4001 Heartland Bank 970.749.1647 Guild Mortgage 970.927.1000 Vectra Bank 970.565.4411 Vectra Bank 970.384.2322 Delta Grand Junction Cornerstone Home Lending 970.399.7024 Academy Mortgage Corp 970.208.1301 Alpine Bank 970.254.2042 Dillon Bank of Colorado 970.263.2026 Bay Equity, LLC dba Fidelity Mortgage 970.242.7000 Cherry Creek Mortgage 970.262.0555 Cendera Funding, Inc. 719.661.0436 Vectra Bank 970.384.2322 Cherry Creek Mortgage 970.256.0040 Cornerstone Home Lending 970.623.7025 Durango Fairway Independent Mortgage Corp Academy Mortgage Corp. 970.382.2900 Patterson Road 970.778.3440 Alpine Bank 970.486.7184 Freedom Financial Services 970.263.7200 Animas Mountain Mortgage 970.828.1610 Guild Mortgage 970.243.1471 Bank of Colorado 970.375.6902 Renasant Bank dba HeritageBank Mortgage 970.216.6204 Heartland Bank 970.375.2265 Unifirst Mortgage 970.241.4453 Vectra Bank 970.247.4183 Vectra Bank 970.683.5975 Eagle Bank of Colorado 970.263.2026 Guild Mortgage 970.927.1000 Vectra Bank 970.384.2322 June 10, 2016 chfa® Financing the places where people live and work September 20, 2016 - Page 59 c chfa participating lenders western/southwestern colorado Montrose Academy Mortgage Corp 970.249.1615 Bank of Colorado 970.263.2026 Bay Equity, LLC dba Fidelity Mortgage 970.252.7395 Cornerstone Home Lending 970.964.5002 Vectra Bank 970.384.2322 Rifle Bank of Colorado 970.263.2026 Guild Mortgage 970.927.1000 Vectra Bank 970.384.2322 Steamboat Springs Alpine Bank 970.870.7416 Bay Equity, LLC dba Fidelity Mortgage 970.761.2244 Cornerstone Home Lending 970.846.5319 Vectra Bank 970.871.4426 Telluride Vectra Bank 970.728.5475 Vail Vectra Bank 970.384.2322 June 10, 2016 chfa® Financing the places where people live and work September 20, 2016 - Page 60 c Attachment B Access online at chfainfo.com/ CF A CIFA CHFA CHFA IFA CHFA — CHFA CHFA ii .,. CHFA CHFA FHA homeloans AdvantagePreferredSmartStep- Refinance Plus" Refinance Plus— N& Plus— Refinance CHFA DPA Grant No No No Yes No No Yes No Yes No LTV/CLTV 97/105 97/97 97/105 97/105 97/97 Insurer/Guarantor Insurer/Guarantor Insurer/Guarantor Insurer/Guarantor n/a guidelines guidelines guidelines guidelines Loan Type Conventional* Conventional* Conventional* Conventional* Conventional* FHA, VA, RD FHA, VA, RD FHA, VA, RD FHA, VA, RD FHA PMI required PMI required PMI required FHA, VA, RD FHA, VA, RD FHA, VA, RD FHA, VA, RD FHA Mortgage Insurance None None if LTV > 80 if LTV > 80 if LTV > 80 guidelines guidelines guidelines guidelines guidelines 18% @97 LTV 18% @97 LTV 18% @97 LTV Credit Score00 111, ' 680+ 620+ 620+ 620+ 620+ 620+ 620+ 620+ No credit qualifying DU Approve/ DU Approve/ DU Approve/ DU Approve/ DU Approve/ DU App/Eligible DU App/Eligible DU App/Eligible DU App/Eligible Manual AUS Eligible Eligible Eligible Eligible Eligible LP Accept LP Accept LP Accept LP Accept UW only LP Accept LP Accept LP Accept LP Accept LP Accept ManualUW ManualUW ManualUW ManualUW Borrower Premium Par, 1%, 2% Par, 1%, 2% Par, 1%, 2% Par, 1%, 2% Par, 1%, 2% Par, 1%, 2% Par, 1%, 2% Par, 1%, 2% Par, 1%, 2% Par, 1%, 2%, 3% *conventional chfa first mortgage loan chfa dpa grant occupancy income limits (see back) homebuyer education loan type terms: 30 -year fixed Plus =Grant Must be owner -occupied, Applies to all programs Required on all purchase When reserving loans, Grant$ amount not to exceed primary residence only except CHFA FHA Streamline transactions lender must choose the minimum financial 3% of CHFA first mortgage first time homebuyer y Limits are higher on CHFA Certificate valid for 1 year product based on the P Investment total loan amount HomeO ener and P Not required on CHFA AUS (DW or LP) that Round down grant $ (no cents) Not required on CHFA HomeOpener Plus refinance transactions $1,000 from borrower(s); programs shown above corresponds with the No repayment may be a gift product reserved. Treated as a gift (does not apply to refinance programs) Please see reverse side for more program -related information. Does not impact CLTV September 20, 2016 - Page 61 of 116 income calculation borrowers acceptable property types* CHFA uses qualifying income, as calculated by the participating lender's underwriter, for all programs (except FHA Streamline Refinance) Only the qualifying income of borrowers/ co -borrowers on the loan is utilized The qualifying income calculation must comply with applicable insurer/guarantor, Fannie Mae, or Freddie Mac' guidelines CHFA income limits are still based on county and household size L.M tax returns* Any loan reserved on or after the tax filing deadline requires the prior year federal tax return for all borrowers; extensions not allowed. * CHFA accepts returns or transcripts; borrowers who are exempt from filing should provide a letter of explanation. chfa debt -to -income requirements No credit score or manually underwritten loan Maximum DTI 50% Credit score 620-659 Maximum DTI 50% Credit score 660+ Maximum DTI 55% with DU Approve/Eligible or LP Accept Non -occupying co -borrowers and/ or cosigners are not permitted on CHFA loans. Only borrowers on the CHFA loan may take title to the property n Must be one unit Ek (no two, three, or four unit properties) Must be owner -occupied as primary residence Land trusts, deed restrictions, I ffordable covenants allowed (with your underwriter's approval) * Co-ops not allowed. Manufactured housing and land trusts not allowed on conventional loans if using LP. u existing ownership Borrowers may have an ownership interest in one other residential property when obtaining a new CHFA loan; new loan must be FHA, VA, RD and must comply with insurer/guarantor guidelines. )rmation pertains only to programs / :d on reverse. Complete guidelines ilable online on program matrices: chfainfo.com/homeforms 303.297. September 1 2016 .•- 62of • TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Gross Residential Floor Area (GRFA) PRESENTER(S): Chris Neubecker, Planning Manager ACTION REQUESTED OF COUNCIL: At this time, no formal action is being requested of the Town Council. Staff will be available to answer questions. BACKGROUND: This is a work session to discuss some of the issues relating to Gross Residential Floor Area (GRFA) and some of the concepts that may be discussed during first reading of Ordinance No. 16, Series of 2016, currently scheduled for October 4, 2016. Ordinance No. 16, Series of 2016, will propose to clarify the text of Section 12-15-3 Definition, Calculation, and Exclusions, Vail Town Code, relating to how Gross Residential Floor Area (GRFA) is calculated in the following zone districts: hillside residential (HR), single-family residential (SFR), two-family residential (R), two-family primary/secondary residential (PS), residential cluster (RC), low density multiple -family (LDMF), medium density multiple -family (MDMF), high density multiple - family (HDMF), housing (H) and Vail Village Townhouse (VVT) districts. These changes are necessary to clarify the Town Code in response to an appeal decision by the Planning and Environmental Commission. STAFF RECOMMENDATION: Staff recommends that the Town Council consider the changes proposed in the staff memo, and the impacts that any code change relating to GRFA may have on the community. Staff will be available to answer questions. ATTACHMENTS: Description GRFA Staff Memo Ordinance No. 16, Series of 2016 PEC Staff Memo August 22, 2016 PEC Meeting Results August 22, 2016 September 20, 2016 - Page 63 c TOWN OF 0 VAIL Memorandum TO: Vail Town Council FROM: Community Development Department DATE: September 20, 2016 SUBJECT: Work Session on Gross Residential Floor Area (GRFA) Applicant: Town of Vail Planner: Chris Neubecker SUMMARY This is a work session to discuss some of the issues relating to Gross Residential Floor Area (GRFA) and some of the concepts that may be discussed during first reading of Ordinance No. 16, Series of 2016, currently scheduled for October 4, 2016. Ordinance No. 16, Series of 2016, will propose to clarify the text of Section 12-15-3 Definition, Calculation, and Exclusions, Vail Town Code, relating to how Gross Residential Floor Area (GRFA) is calculated in the following zone districts: hillside residential (HR), single-family residential (SFR), two-family residential (R), two-family primary/secondary residential (PS), residential cluster (RC), low density multiple -family (LDMF), medium density multiple -family (MDMF), high density multiple -family (HDMF), housing (H) and Vail Village Townhouse (VVT) districts. If adopted, the proposed ordinance would clarify that the lowest level of a structure is the floor area with the lowest U.S.G.S. elevation, including any floor areas within six (6) vertical feet of the lowest level. Only the below grade portions these floor areas of a structure would be eligible for the GRFA basement deduction. No other code amendments are currently anticipated with this ordinance. II. PLANNING AND ENVIRONMENTAL COMMISSION RECOMMENDATION On August 22, 2016, the Planning and Environmental Commission (PEC) voted 4-3 to recommend that the Vail Town Council approve Ordinance No. 16, Series of 2016. This recommendation was based upon review of the criteria outlined in Section VIII of the August 22, 2016 memorandum to the PEC, and the evidence and testimony presented. September 20, 2016 - Page 64 c Please see the PEC meeting results from August 22, 2016 (Attachment C) for additional detail. III. BACKGROUND During the PEC meeting of May 23, 2016, the Commission held a public hearing and overturned an administrative decision on an appeal (TC16-0004) concerning the exclusion of GRFA within a basement under each dwelling unit in a two-family dwelling (duplex) in the Primary/Secondary zone district. The PEC determined that staff incorrectly interpreted the Town Code relating to the GRFA exclusion on the lowest level in a two-family dwelling. The PEC determined that each dwelling unit in a two-family dwelling is its own structure, and each structure should be allowed its own GRFA basement deduction on the lowest level. As a result of this decision, the Town Code needs to be clarified concerning the deduction of floor areas from the GRFA calculation for areas of the lowest level that are below grade. On June 7, 2016 the Town Council reviewed the minutes of the PEC meeting of May 23, 2016. The Council did not call-up the PEC decision. The Council wanted to allow the PEC and staff time to work through the issues raised during the appeal. On June 27, 2016 the PEC began formal review of this application. The PEC also reviewed this item during their meetings on August 8, 2016 and August 22, 2016. On August 22, 2016 the PEC voted 4-3 to recommend approval of the proposed text amendments. IV. PROPOSED TEXT AMENDMENT LANGUAGE Section 12-15-3A of the Vail Town Code is proposed to be amended as follows with new language in bold, language proposed to be removed designated by a strikethFo u`vh• 1 a (6) Basements: On the lowest level of a structure, the total percentage of all exterior wall surfaces of the structure as a whole (interior party walls are not considered exterior walls for the purposes of this section) that are unexposed and below existing or finished grade, whichever is more restrictive, shall be the percentage of the horizontal area of the lowest level deducted from the GRFA calculations. The lowest level shall be the finished floor level with the lowest U.S. G.S. elevation, including all floor levels within six (6) vertical feet of the lowest level. The percentage deduction calculations shall be rounded to nearest whole percent. The lowest level exterior wall surface area shall be measured from the finished floor elevation of that level to the underside of the structural floor members of the floor/ceiling assembly above. For the purposes of these calculations, retaining walls and site walls shall not be considered part of the lowest level exterior walls. The deduction shall be applied to all horizontal areas on the lowest level of a structure, including garages and employee housing units also deducted from the calculation of GRFA elsewhere in this title; but the deduction does not apply to any crawl space or attic. Town of Vail Page 2 September 20, 2016 - Page 65 c Section 12-15-3B of the Vail Town Code is proposed to be amended as follows: 1 a (7) Basements: On the lowest level of a structure, the total percentage of all exterior wall surfaces of the structure as a whole (interior party walls are not considered exterior walls for the purposes of this section) that are unexposed and below existing or finished grade, whichever is more restrictive, shall be the percentage of the horizontal area of the lowest level deducted from the GRFA calculations. The lowest level shall be the finished floor level with the lowest U.S. G.S. elevation, including all floor levels within six (6) vertical feet of the lowest level. The percentage deduction calculations shall be rounded to nearest whole percent. The lowest level exterior wall surface area shall be measured from the finished floor elevation of that level to the underside of the structural floor members of the floor/ceiling assembly above. For the purposes of these calculations, retaining walls and site walls shall not be considered part of the lowest level exterior walls. The deduction shall be applied to all horizontal areas on the lowest level of a structure, including garages and employee housing units also deducted from the calculation of GRFA elsewhere in this title; but the deduction does not apply to any crawl space or attic. V. DISCUSSION ITEMS The intent of the basement GRFA deduction is to exclude portions of the lowest level of a structure that are below grade and do not add to the bulk or mass of a building. Only areas on the lowest level of the structure (not all below grade levels) are eligible for this exclusion, as determined by Town Council in 2004. During the recent review of this proposal by the PEC, staff identified a number of potential options for addressing the issues raised during the appeal of May 23, 2016. After considerable study by the Community Development Department and discussions by the PEC, it was determined that some of the options proposed resulted in a change in policy, not just a clarification of the existing code. Other changes considered would have created nonconformities for existing developments. The PEC ultimately voted to recommend adoption of the proposed ordinance. The proposed changes will codify a practice that has been used by staff and the development community for about ten (10) years by allowing a step of up to six (6) feet on the lowest level of a structure. It is important to note that the proposed code language regarding the six (6) foot step does not change the PEC determination specific to one structure vs. two structures. The Town Attorney has advised that if the intent is to continue to treat a duplex or other multi -unit structure as one structure, as supported by the Community Development Department, then the code should be modified to clearly state this intent. Such a code amendment would then negate the PEC's appeal decision for future applications. However, any code change would only affect future Design Review Board applications; applications submitted after the PEC appeal decision, but prior to the effective date of this ordinance, would be reviewed with each dwelling unit treated as an individual structure as determined by the PEC on May 23, 2016. Town of Vail Page 3 September 20, 2016 - Page 66 c If the Town Council chooses to modify the proposed ordinance, the Community Development Department suggests doing so at first reading with the addition of a sentence that reads: "A multi -unit building shall be considered one structure." VI. ACTION REQUESTED OF THE TOWN COUNCIL At this time no action is being requested of the Town Council. Staff will be available to answer questions. VI. ATTACHMENTS A. Ordinance No. 16, Series of 2016 B. PEC Memorandum, dated August 22, 2016 C. PEC meeting results of August 22, 2016 Town of Vail Page 4 September 20, 2016 - Page 67 c ORDINANCE NO. 16 SERIES 2016 AN ORDINANCE AMENDING SECTION 12-15-3, DEFINITION, CALCULATION AND EXCLUSIONS OF THE VAIL TOWN CODE, REGARDING THE METHOD FOR MEASURING GROSS RESIDENTIAL FLOOR AREA (GRFA) IN THE HILLSIDE RESIDENTIAL (HR), SINGLE-FAMILY RESIDENTIAL (SFR), TWO- FAMILY RESIDENTIAL (R), TWO-FAMILY PRIMARY/SECONDARY (PS), LOW DENSITY MULTIPLE -FAMILY (LDMF), MEDIUM DENSITY MULTIPLE -FAMILY (MDMF), HIGH DENSITY MULTIPLE FAMILY (HDMF), HOUSING (H), AND VAIL VILLAGE TOWNHOUSE (WT) DISTRICTS. WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the "Town"), is a home rule municipal corporation duly organized and existing under laws of the State of Colorado and the Vail Town Charter; WHEREAS, Section 12-15-3 Definition, Calculation and Exclusions, of the Vail Town Code explains the methods used to determine how gross residential floor area is measured within the hillside residential (HR), single-family residential (SFR), two-family residential (R), two-family primary/secondary residential (PS), residential cluster (RC), low density multiple - family (LDMF), medium density multiple -family (MDMF), high density multiple -family (HDMF), housing (H) and Vail Village Townhouse (VVT) districts; WHEREAS, the Town Council desires to amend Section 12-15-3 to clarify that for the purposes of measuring gross residential floor area the lowest level shall be the finished floor level with the lowest U.S.G.S. elevation, including all floor levels within six (6) vertical feet of the lowest level; WHEREAS, the Planning and Environmental Commission of the Town of Vail has held public hearings on the proposed prescribed regulations amendment and on August 22, 2016 submitted its recommendation to the Vail Town Council; WHEREAS, the Vail Town Council finds that the proposed amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; WHEREAS, the Vail Town Council finds that the amendment furthers the general and specific purposes of the zoning regulations; WHEREAS, the Vail Town Council finds that the amendment promotes the health, safety, morals and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: (Note: Language proposed to be added is shown in bold; language proposed to be removed is shown in str ethr-e gh ) Ordinance No. 16, Series of 2016 September 20, 2016 - Page 68 c Section 1. Section 12-15-3A of the Vail Town Code is hereby amended as follows: 1 a (6) Basements: On the lowest level of a structure, the total percentage of all exterior wall surfaces of the structure as a whole (interior party walls are not considered exterior walls for the purposes of this section) that are unexposed and below existing or finished grade, whichever is more restrictive, shall be the percentage of the horizontal area of the lowest level deducted from the GRFA calculations. The lowest level shall be the finished floor level with the lowest U.S. G.S. elevation, including all floor levels within six (6) vertical feet of the lowest level. The percentage deduction calculations shall be rounded to nearest whole percent. The lowest level exterior wall surface area shall be measured from the finished floor elevation of that level to the underside of the structural floor members of the floor/ceiling assembly above. For the purposes of these calculations, retaining walls and site walls shall not be considered part of the lowest level exterior walls. The deduction shall be applied to all horizontal areas on the lowest level of a structure, including garages and employee housing units also deducted from the calculation of GRFA elsewhere in this title; but the deduction does not apply to any crawl space or attic. Section 2. Section 12-15-313 of the Vail Town Code is hereby amended as follows: 1 a (7) Basements: On the lowest level of a structure, the total percentage of all exterior wall surfaces of the structure as a whole (interior party walls are not considered exterior walls for the purposes of this section) that are unexposed and below existing or finished grade, whichever is more restrictive, shall be the percentage of the horizontal area of the lowest level deducted from the GRFA calculations. The lowest level shall be the finished floor level with the lowest U.S.G.S. elevation, including all floor levels within six (6) vertical feet of the lowest level. The percentage deduction calculations shall be rounded to nearest whole percent. The lowest level exterior wall surface area shall be measured from the finished floor elevation of that level to the underside of the structural floor members of the floor/ceiling assembly above. For the purposes of these calculations, retaining walls and site walls shall not be considered part of the lowest level exterior walls. The deduction shall be applied to all horizontal areas on the lowest level of a structure, including garages and employee housing units also deducted from the calculation of GRFA elsewhere in this title; but the deduction does not apply to any crawl space or attic. Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. Ordinance No. 16, Series of 2016 September 20, 2016 - Page 69 c Section 5. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 4t" day of October, 2016, and a public hearing and second reading of this Ordinance set for the 18th day of October 2016, at 6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. ATTEST: Patty McKenny, Town Clerk "C Ordinance No. 16, Series of 2016 Dave Chapin, Mayor September 20, 2016 - Page 70 c 0) rowN of vain Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: August 22, 2016 SUBJECT: A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-15-3, Definition, Calculations, and Exclusions, Vail Town Code concerning the definition of Gross Residential Floor Area (GRFA) and setting forth details in regard thereto (PEC16-0024). Applicant: Town of Vail Planner: Chris Neubecker SUMMARY This is a proposal to clarify the text of Section 12-15-3 Definition, Calculation, and Exclusions, Vail Town Code, relating to how gross residential floor area (GRFA) is calculated in basements in the following zone districts: Hillside Residential (HR), Single - Family Residential (SFR), Two -Family Residential (R), and Two -Family Primary/Secondary Residential (PS), Residential Cluster (RC), Low Density Multiple - Family (LDMF), Medium Density Multiple -Family (MDMF), High Density Multiple -Family (HDMF), Housing (H), and Vail Village Townhouse (VVT) Based upon staff's review of the criteria outlined in Section VIII of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission forward a recommendation of approval to the Vail Town Council for the proposed Prescribed Regulations Amendment. II. DESCRIPTION OF REQUEST This is a request for a recommendation to the Vail Town Council to clarify Section 12- 15-3 of the Vail Town Code concerning gross residential floor area (GRFA) and the allowable basement deduction. The purpose of this amendment is to clarify the Town Code in response to a decision by the Planning and Environmental Commission concerning an appeal of an administrative determination. This amendment will codify the GRFA basement deductions that have been implemented by staff and many members of the development community. September 20, 2016 - Page 71 c The proposed changes do not include the treatment of dwelling units in a two-family dwelling as separate structures. The Community Development Department has studied the impacts that such a change would have on the community, and does not recommend treatment as separate structures for a number of significant reasons previously discussed and mentioned later in this memorandum. As currently written, the Vail Town Code states that: (6) Basements: On the lowest level of a structure, the total percentage of all exterior wall surfaces of the structure as a whole (interior party walls are not considered exterior walls for the purposes of this section) that are unexposed and below existing or finished grade, whichever is more restrictive, shall be the percentage of the horizontal area of the lowest level deducted from the GRFA calculations. The percentage deduction calculations shall be rounded to nearest whole percent. The lowest level exterior wall surface area shall be measured from the finished floor elevation of that level to the underside of the structural floor members of the floor/ceiling assembly above. For the purposes of these calculations, retaining walls and site walls shall not be considered part of the lowest level exterior walls. The deduction shall be applied to all horizontal areas on the lowest level of a structure, including garages and employee housing units also deducted from the calculation of GRFA elsewhere in this title; but the deduction does not apply to any crawl space or attic. To rectify the existing ambiguity, the following new sentence is proposed to be added to this section of the code: "The lowest level shall be the finished floor level with the lowest U.S.G.S. elevation, including all floor levels within six (6) vertical feet of the lowest level." The proposed code amendment would apply to properties in the Hillside Residential (HR), Single-family Residential (SFR), Two-family Residential (R), and Two-family Primary Secondary Residential (PS), Residential Cluster (RC), Low Density Multiple - Family (LDMF), Medium Density Multiple -Family (MDMF), High Density Multiple -Family (HDMF), Housing (H), and Vail Village townhouse (VVT) districts. III. BACKGROUND During the Planning and Environmental Commission (PEC) meeting of May 23, 2016, the Commission overturned an administrative decision on an appeal (TC16-0004) concerning the exclusion of GRFA within a basement under each dwelling unit in the Primary/Secondary zone district. The Commission determined that staff incorrectly interpreted the Town Code relating to the GRFA exclusion on the lowest levels in a two- family dwelling. The PEC determined that for the purposes of calculating GRFA, each dwelling unit in a two-family dwelling is considered a separate structure, and each structure has its own lowest level, and thereby may qualify for its respective GRFA lowest level exclusion. Town of Vail Page 2 September 20, 2016 - Page 72 c On June 7, 2016 the Town Council reviewed the minutes of the PEC meeting of May 23, 2016. The Council did not call-up the PEC decision, but some Council members expressed concern with making significant changes to the GRFA policy. The Council wanted to allow the PEC and staff time to work through the issues raised during the appeal. On June 13, 2016, the PEC reviewed a number of options for clarifying the code. The PEC directed staff to move forward with the proposed code amendment, listed as Option #1 in the staff memo of June 13, 2016. As a work session, there was not a formal motion or vote. • Option #1 (from June 13, 2016 meeting) included adding the following sentence to the existing code: "For the purposes of basement GRFA exclusions only, each dwelling unit shall be considered a separate structure, and each structure shall have its own lowest level." No other changes were proposed at the time. On June 27, 2016 the PEC began formal review of this application. The Commission supported measuring each unit in a duplex separately. The Commission had mixed reactions to measuring the grade at a party wall compared to the entire perimeter of the duplex structure. Some Commissioners also supported allowing a step in the lowest level, based on past interpretations of the Town Code, which is not currently codified. During the PEC/DRB update on August 2, 2016, some members of the Town Council reiterated concerns over making significant changes to the Town Code related to GRFA. On August 8, 2016 the PEC expressed concerns with the proposals presented by staff and the potential impacts of the proposed changes. Some members of the PEC indicated that the 6' step was an arbitrary number that may not work in some duplex situations. IV. APPLICABLE PLANNING DOCUMENTS Title 12 — Zoning Regulations, Vail Town Code Section 3-7 Amendment (in part) A. Prescription: The regulations prescribed in this title and the boundaries of the zone districts shown on the official zoning map may be amended, or repealed by the town council in accordance with the procedures prescribed in this chapter. B. Initiation: 1. An amendment of the regulations of this title or a change in zone district boundaries may be initiated by the town council on its own motion, by the planning and environmental commission on its own motion, by petition of any resident or property owner in the town, or by the administrator. Town of Vail Page 3 September 20, 2016 - Page 73 c 2. A petition for amendment of the regulations or a change in zone district boundaries shall be filed on a form to be prescribed by the administrator. The petition shall include a summary of the proposed revision of the regulations, or a complete description of proposed changes in zone district boundaries and a map indicating the existing and proposed zone district boundaries. If the petition is for a change in zone district boundaries, the petition shall include a list of the owners of all properties within the boundaries of the area to be rezoned or changed, and the property adjacent thereto. The owners' list shall include the names of all owners, their mailing and street addresses, and the legal description of the property owned by each. Accompanying the list shall be stamped, addressed envelopes to each owner to be used for the mailing of the notice of hearing. The petition also shall include such additional information as prescribed by the administrator. V. PROPOSED TEXT AMENDMENT The only proposed change is the codification of the six (6) foot step. This proposal is intended to address the issue of different finished floor levels within a structure but otherwise does not make significant changes to GRFA. It is evident from staff's research and from PEC comments over the past several meetings on this topic that previous code changes would have made the GRFA policy overly complicated and could have created undesirable consequences for some property owners. In an effort to keep the proposed code change in line with a clarification and not a policy change, the Community Development Department recommends that limited aspects of the GRFA regulations be addressed at this time. Should further changes to the policy be needed in the future, and if such changes are supported by the Town Council, staff can return to the PEC at that time. (New code language is shown in bold. Language proposed for removal is shown in strikethre g ) Section 12-15-3: Definition, Calculation, and Exclusions: A. Within the hillside residential (HR), single-family residential (SFR), two-family residential (R), and two-family primary/secondary residential (PS) districts: 1 a (6) Basements: On the lowest level of a structure, the total percentage of all exterior wall surfaces of the structure as a whole (interior party walls are not considered exterior walls for the purposes of this section) that are unexposed and below existing or finished grade, whichever is more restrictive, shall be the percentage of the horizontal area of the lowest level deducted from the GRFA calculations. The lowest level shall be the finished floor level with the lowest U.S. G.S. elevation, including all floor levels within six (6) vertical feet of the lowest level. The percentage deduction calculations shall be rounded to nearest whole percent. The lowest level exterior wall surface area shall be measured from the finished floor elevation of that level to the underside of the structural floor members of the floor/ceiling assembly above. For the purposes of these Town of Vail Page 4 September 20, 2016 - Page 74 c calculations, retaining walls and site walls shall not be considered part of the lowest level exterior walls. The deduction shall be applied to all horizontal areas on the lowest level of a structure, including garages and employee housing units also deducted from the calculation of GRFA elsewhere in this title; but the deduction does not apply to any crawl space or attic. B. Within the residential cluster (RC), low density multiple -family (LDMF), medium density multiple -family (MDMF), high density multiple -family (HDMF), housing (H), and Vail Village townhouse (VVT) districts: 1 a (7) Basements: On the lowest level of a structure, the total percentage of all exterior wall surfaces of the structure as a whole (interior party walls are not considered exterior walls for the purposes of this section) that are unexposed and below existing or finished grade, whichever is more restrictive, shall be the percentage of the horizontal area of the lowest level deducted from the GRFA calculations. The lowest level shall be the finished floor level with the lowest U.S. G.S. elevation, including all floor levels within six (6) vertical feet of the lowest level. The percentage deduction calculations shall be rounded to nearest whole percent. The lowest level exterior wall surface area shall be measured from the finished floor elevation of that level to the underside of the structural floor members of the floor/ceiling assembly above. For the purposes of these calculations, retaining walls and site walls shall not be considered part of the lowest level exterior walls. The deduction shall be applied to all horizontal areas on the lowest level of a structure, including garages and employee housing units also deducted from the calculation of GRFA elsewhere in this title; but the deduction does not apply to any crawl space or attic. VI. DISCUSSION ITEMS The goal of the proposed text amendment is to ensure equity, consistency, simplicity, and to eliminate or reduce the creation of nonconformities for existing structures. The proposed changes help to best achieve these goals. As staff continues to research the issues relating to GRFA and measuring each unit as a separate structure, more concerns and potential problems become evident. Many of these issues stem from the treatment of a property as one development site for most development standards, but measuring GRFA separately for the purposes of the basement GRFA exclusion. As previously proposed, the standards were developed based on the premise of one development site with one structure. This included measurements for GRFA, setbacks, site coverage, landscaping, and other development standards. Considering duplexes as separate structures can be problematic. For this reason, staff does not recommend calculating GRFA for these dwelling units separately, but accommodating a change in the finished floor elevation of the lowest levels of the structure. Allowing a step of up to six (6) feet within a structure, whether it is within a dwelling unit, or between dwelling units, has been applied consistently for the past ten (10) years. This number was based on approximately one-half story, or a floor to floor distance of Town of Vail Page 5 September 20, 2016 - Page 75 c twelve(12)feet. Floors that are within six (6) feet of the lowest level were determined to be on the same floor level. This method allows for structures to respond to site topography, while still being close to the lowest level of the structure. The proposed amendment would codify the six (6) foot step allowance. It would also treat single family and duplex structures the same. The proposed method is easier to understand than previous proposals and eliminates the need to measure the grade at the party wall of each duplex structure. Additionally, because this method is more consistent with the current code and measurement methodologies, it is less likely to create nonconformities with existing properties. This proposal would not, however, measure each side of a duplex as its own structure. VII. CONCERNS The proposed code amendment originated with the intent of clarifying that each dwelling unit is considered its own structure for purposes of the GRFA basement exclusion. 1. The proposal is a not a policy change. This proposal is not a policy change, but is rather an amendment to clarify the measurement methods that staff has been using and which has been previously used by many members of the development and design community. 2. Creation of nonconformities The adoption of this amendment should not result in the creation of nonconformities on existing developed properties. In addition, this amendment will not significantly change the expectations of GRFA and development rights, as the amendment is consistent with recent decisions. 3. Impacts on multi -family and townhome properties The proposed change will not result in a deviation from the existing approach to GRFA on multi -family and townhome style developments. 4. Measuring party walls The proposal to allow a six (6) foot step does not require measuring the grade at a party wall. 5. Multiple Lowest Levels The proposed language does not deviate from the existing language, which only allows the application of the GRFA basement deduction to the lowest level. The consideration of multiple lowest levels for the GRFA basement deduction is inconsistent with the Town Council's 2004 decision. Town of Vail Page 6 September 20, 2016 - Page 76 c 6. Conversion to Single -Family This proposal continues to respect the intent of the GRFA regulations by treating duplex and single-family structures the same. As a result, property conversions would be unaffected. A six (6) foot step is consistent with current measurement methods, and helps to treat a structure the same whether it contains one or more dwelling units. This ensures that the intent of GRFA, which includes the regulation of bulk and mass, is respected. VIII. REVIEW CRITERIA Section 12-3-7(C)(2) of the Zoning Regulations identifies the criteria that the Planning and Environmental Commission must consider before making a recommendation for a change to the text of the code. These criteria include the following: 1. The extent to which the text amendment furthers the general and specific purposes of the zoning regulations; and The proposed text amendment furthers the general and specific purposes of the zoning regulations by allowing a six (6) foot step within a structure, which allows more flexibility in design. This text amendment will codify the actual practice of the design community and staff, which has been in place for several years, and helps to improve the clarity of the code. This text amendment meets the following purposes of the zoning regulations: 12-1-2 A General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. 12-1-2 B 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with municipal development objectives. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. Staff finds this criterion to be met. 2. The extent to which the text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and Town of Vail Page 7 September 20, 2016 - Page 77 c The proposed text amendment is compatible with the development objectives of the town. This change will establish clear and consistent language in the Vail Town Code. Following are some of the relevant goals of the Town's Comprehensive Plan: • Goal #1: Vail will continue to manage growth, maintaining a balance between the bulk and mass of residential, commercial and recreational uses to ensure the quality, character, diversity and vitality of the town by ensuring that all regulatory and advisory land use documents are updated and current, providing ease of compliance and enforcement, and uniformity among regulatory and advisory documents. • Goal #3: Ensure fairness and consistency in the development review process. Staff finds this criterion to be met. 3. The extent to which the text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and The amendment is in response to a lack of clarity within existing regulations. As a matter of practice, staff and the development community have been allowing a six (6) foot step at the lowest level. The proposed text amendment will codify this practice. Staff finds this criterion to be met. 4. The extent to which the text amendment provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives; and The proposed text amendment provides clear terminology within the Vail Town Code so that regulations are consistent with municipal development objectives. As a result, staff finds this criterion to be met. 5. Such other factors and criteria the planning and environmental commission and/or council deem applicable to the proposed text amendment. IX. STAFF RECOMMENDATION Based upon the analysis of the review criteria contained in Section VIII of this memorandum and on the evidence and testimony presented, the Community Development Department recommends that the Planning and Environmental Commission make a recommendation to the Vail Town Council to approve the proposed Prescribed Regulations Amendment to Section 12-15-3: Definition, Calculation, and Exclusions. Town of Vail Page 8 September 20, 2016 - Page 78 c If the Planning and Environmental Commission chooses to recommend approval of the proposed text amendment, the Community Development Department recommends the following motion: "The Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for Prescribed Regulations Amendments to Section 12-15-3: Definition, Calculation, and Exclusions, Vail Town Code relating to how gross residential floor area (GRFA) is calculated in relation to basements and setting forth details in regard thereto (PEC16-0024)." Should the Planning and Environmental Commission choose to forward a recommendation of approval to the Vail Town Council for the proposed Prescribed Regulation Amendment, the Community Development Department recommends the Commission makes the following findings: 'Based upon the review of the criteria outlined in Section Vlll of the Community Development Department memorandum dated August 22, 2016, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and 2. That the amendment furthers the general and specific purposes of the zoning regulations; and 3. That the amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. Town of Vail Page 9 September 20, 2016 - Page 79 c TOWN OF VA10 PLANNING AND ENVIRONMENTAL COMMISSION August 22, 2016, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Members Present: Chairman Rediker, Brian Gillette, Henry Pratt, Ludwig Kurz, John Ryan Lockman, Kirk Hansen and Brian Stockmar Absent: None 2. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-15-3, Definition, Calculations, and Exclusions, Vail Town Code concerning the definition of Gross Residential Floor Area (GRFA) and setting forth details in regard thereto (PEC16-0024). Applicant: Town of Vail Planner: Chris Neubecker Action: Approve Motion: Kurz Second: Lockman Vote: 4-3-0 (Gillette, Stockmar and Hansen opposed) Planning Manager Chris Neubecker provided a summary of the application. Discussion: Chairman Rediker provided opening remarks and opened questions of staff. Rediker opened the public hearing. Mike Suman commented and believes the code language should make a distinction between units, rather than a duplex as one structure. Rollie Kjesbo commented and believes the lowest level language currently proposed is what was always intended. Believes unit separation is important to consider too. Closed public hearing. September 20, 2016 - Page 80 c Stockmar — Approximately how many homes out of 100 homes built in Vail encounter this problem, and would be separated by more than 6 feet? Staff Planner Jonathan Spence — Possibly as high as 20%, but more commonly 5-10%, depending on the location in town. Stockmar — Feels choosing six foot separation allowance is arbitrary and is inclined to not change anything with GRFA at this time. Would like to have a bigger discussion dealing with all of GRFA. Spence — Clarified the intended process with Town Council as a result of today's PEC recommendation. Gillette — Likes the application being applied to all zone districts impacted by GRFA. However, six foot rule is arbitrary. Believes all levels that are subterranean should be deducted from GRFA. Neubecker — A larger GRFA deduction on multiple levels of a home was originally considered and discussed by Town Council when GRFA was amended in 2004, and not supported by Council at that time. Hansen — What was rationale when Council made determination? Neubecker — Unsure due to 2004 occurrence and Town Council ordinance. Gillette — That's why there are term limits and things change. Steep lots are being built - out and this affects more applications now than years ago. Pratt — Does not think this application solves the bigger problem and it contradicts the decision of the PEC on the Michael Suman application and appeal. Allows multiple levels but is not equitable between units. Each side should get credit for their buried space. Feels the six foot rule meets status quo being interpreted by staff, and will send this application to Council. Kurz — Feels the application should go to Council with a recommendation of approval. Hansen — Agrees with Gillette that the application does not solve the problems and does not see the rationale. Lockman — Agrees with many statements but this issue needs to be part of a larger conversation about GRFA. Feels the application does make sense to codify a known and current practice. Rediker — Difficult to address this problem. Does not think underground space should always qualify for a deduction. Agree with staff observations to be careful with code September 20, 2016 - Page 81 c changes. Looking at application before the PEC today is to codify a known practice and that is acceptable. Supports the staff proposal. Kurz — GRFA has served its duty even with all its flaws. Makes motion to approve. Rediker - Question for staff pertaining to motion language without specificity to the 6 foot language that is proposed. Neubecker suggested an amendment to the motion to specifically reference proposed code language on pages 4 and 5 of the staff memo, which adds the sentence "The lowest level shall be the level with the lowest U.S.G.S. elevation, including all floor levels within six (6) vertical feet of the lowest level." Motion amended by Kurz as recommended by planning staff, to include reference to the proposed text amendment language on pages 4 and 5 of the staff memo. 3. Approval of Minutes August 8, 2016 PEC Meeting Results Action: Approve Motion: Stockmar Second: Kurz Vote: 7-0 4. Informational Update Beavers and the Habitat They Create - Pete Wadden — To be heard at future meeting Conservation Easements - Brian Garner Garner gave general overview of conservation easements, their purpose, types of easements, and benefits of easements. Conservation easements can be used to protect environmental features of a site, and may provide tax benefits to the property owner. Majority of conservation easements are granted to non-governmental organizations. There are about 3,000 conservation easements in Colorado; 58 conservation easements in Eagle County, many with Eagle Valley Land Trust. There are 5 conservation easements in Vail. Some easements allow public access, others do not. Stockmar — Aware of a parcel that is a prime candidate for a conservation easement, about 60% wetlands, basically unbuildable. Homeowners Association cannot agree on what to do with the land, it's +/- 6 acres. 5. Adjournment Action: Kurz Motion: Lockman Second: Kurz Vote: 7-0 September 20, 2016 - Page 82 c The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48- hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department September 20, 2016 - Page 83 c VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: AIPP Meeting Minutes from August ATTACHMENTS: Description AIPP August Meeting Minutes TOWN OF VAIP September 20, 2016 - Page 84 c TOWN OF 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Art in Public Places 970.479.2344 970.479.2166 fax Minutes: Art in Public Places Board Retreat Meeting Monday, August 1, 2016, 8:30 a.m., Grand View, Lionshead Welcome Center AIPP board members present: Julie Hansen, Nancy Lassetter, Michael Kurz, Bill Pierce, Kara Woods, Amanda Zinn AIPP Board members absent: Patricia Donovan Others present: Molly Eppard, AIPP Coordinator 1. Approval of minutes from July 11th meeting. 2. No citizen input 3. Memorial sculpture - Mr. Bill Rey/Claggett/Rey Gallery & Mr. Roger Tilkemeier Bill Rey introduces himself and his involvement in Vail arts. Roger Tilkemeier presented the concept to memorialize Vail founder Pete Siebert and the pre -Vail Valley ranchers to Bill. He was enthusiastic to participate. He comments this educational sculpture will make a connection between the ranching families who homesteaded and secured the water rights in the valley which ultimately made it possible to create Vail as a ski resort town. Bill recommended artist Herb Mignery who is an established 80 year old artist to Roger to explore this concept. The artist is highly regarded with numerous commissions. A bronze model of a previous work is displayed during the presentation to show the quality of his work and patina. A clay model of the proposed sculpture is on view for the AIPP board during this presentation. This is a study for "Pete's Dream" representing Siebert with a camp tender on horseback. The ranchers would interact with Seibert to discuss the vision and land. The likeness of Seibert will be researched carefully and ultimately signed off by his family. The base will be at ground level versus elevated. Molly reminds the board of the process and criteria for accepting works of art to the TOV's collection. In this case, it would be a donated work of art as they are planning to privately fundraise in order to have the work created. In consideration of the commissioned sculpture on the agenda, Molly advises the AIPP board to focus on the program, artwork, and artist criteria into as it pertains to the donation: The intention of the program is to assemble a collection of works of art in public places which is educational, attractive to residents and guests, and of an overall aesthetic quality equal to the excellent international reputation the town enjoys as a resort. Program Objectives: • Establish a public art program that is unique to Vail and therefore has a primary responsibility to the community. • Enhance the beauty of the Vail community by placing quality visual art in highly accessible and visible public places for residents and guests to enjoy. • Develop a diverse, high quality public art collection. The overall program shall strive for diversity in style, scale, media and artists. Exploratory types of work as well as established art forms shall be encouraged. September 20, 2016 - Page 85 c • Provide an effective process for selecting, purchasing, commissioning, placing, and maintaining public art projects that represent the best in aesthetic and technical quality. • Create a framework for a sustained effort to develop public art in the Vail community. • Develop a strong public education effort in order to stimulate discussion and understanding about the visual arts. • Provide a public art development process that encourages and is supportive to artists who wish to work in the public realm. • Encourage support for and inclusion of public art projects in private sector development. Artwork Criteria: • Quality and Innovation: The consideration of highest priority is the inherent artistic excellence and innovation of the artwork. • Timelessness: Each artwork should be viewed as a long-term acquisition that should have relevance aesthetically to the community in future years. Due to the high visibility of public art by residents and guests who frequent public places, artworks should be selected that reflect enduring artistic quality. • Compatibility with Site: Works of art should be compatible in style, scale, material, form, and content with their surroundings, and should form an overall relationship with the site. • Permanence: Works of art shall have structural and surface soundness, and be resistant to theft, vandalism, and weathering. Artworks shall not require excessive maintenance or repair costs. Artworks that require frequent maintenance are discouraged. • Public Safety: Artwork shall not create inordinate safety problems or liability problems for the general public or Town of Vail. Professional Artist: The public art project shall be designed by an artist that meets at least two (2) of the following criteria, provided that emerging artists who demonstrate a high level of competence, ability to create unique artistic enhancements, understanding of mediums and relationship of artwork to the site may be acceptable at the discretion of the AIPPB. • The artist has obtained a Bachelor of Fine Arts or Master of Fine Arts from an accredited college or university. • The artist has exhibition experience in a professional context (i.e., galleries, museum, art centers, or other exhibit venues). • The artist has received peer recognition such as honorable mentions, awards, prizes, scholarships, appointments, or grants. • The artist is pursuing his/her work as a means of livelihood and/or a way to achieve the highest level of professional recognition. • The artist's work has been discussed in a published writing. • The artist's artwork has been held in public or private collections. Julie asks whether AIPP would be responsible for maintenance. Molly confirms the work would become a part of the collection as a donation, so we would be responsible for maintenance and upkeep. Julie wants to ensure that the bronze is of maximum quality. Molly remarks that she asked Bill to specifically discuss the professionalism of the artist who they selected. The board reviews the CV, accomplishments and career of the artist. Bill confirms quality and legacy is a part of the pride of Mignery's work. He comments that the unexpected educational component of this work is significant to both guests and residents. It serves to educate the public about the history of our town. There was an incredible history pre -Vail significant to the valley and if it were not for the homesteaders, as highlighted in The Book of Lena, the ski Town of Vail Page 2 September 20, 2016 - Page 86 c resort may not have happened. Molly comments that location will be discussed with Town Staff at a later date. After today, the decision will be brought to Town Council in a work session. They need the town's approval prior to any fundraising efforts are made. Roger introduces himself to the board. He comments that this is not a new idea, but had informally suggested it 25 years ago. After returning to Vail after 13 years in Santa Fe, he wanted to resurrect the idea. He has been involved in the ranching business for 30 years and was a property owner of 13 acres in East Vail in 1963. What existed in the valley prior was a sheep pasture and one could never conceive to what it is today. He doesn't want to let this part of Vail's history pass without people knowing about the history of the valley pre -Vail. The sculpture would tie together the history of the valley with what Pete Seibert ultimately made possible. Pete was a good friend to Roger. He comments that Pete Seibert, Jr. is grateful and supportive of this project. The location at the entrance to Vail Village becomes the museum without walls. Idealy placed in proximity of the Ski Museum and 10th Mountain Division Memorial, it would nicely tie the history of the valley. Molly discusses the various handouts including a description of the project, artist resume, as well as Roger's resume. Amanda asks the board to address the project. Nancy is in full support. Kara agrees. She especially likes the educational component of the work. Amanda asks about scale. Bill comments it is approximately 9 feet tall and 1 '/4 life-size. Julie also supports the work and the location they are proposing. She addresses some concern about the late night happenings at the transportation center. Bill comments that it will be sturdy since it is a good quality metal and should be reinforced with steel. Roger comments that the Circle -K brand will be on the horse. It is the Kiahtipes the family brand who were the Greek sheep farmers in East Vail. Bill P. remarks he has spoken with Pete Jr. about the project and if there is a way to include his late son's name on the work. Bill R. remarks that this is something that can be subtly included to provide comfort to the family. Roger is working on the explanatory plaque for the work. Michael is happy to see this project and that it is as close to reality as we can make it versus being allegorical. He thinks it is important to preserve this part of Vail's heritage and a great tribute to Pete. We are fortunate to have Roger spearheading this project and can certainly work on the installation logistics. Amanda thanks the board for their comments. It is a unanimous motion to accept the sculpture with the location to be determined. Julie motions to approve the sculpture as presented. Michael seconds the motion. The entire board is in favor. Molly remarks that she will discuss the board's approval with the Town Manager and next steps. Molly asks about the timing of the project from fundraising to execution of the work. If it goes as planned especially with the old guard support, it hopefully can be ready for installation early June 2017 for this one of a kind piece. Molly comments that she was immediately taken by this project. It exhibits a great touch of humanity to the community, when many believe Vail is a corporation and not a community. It is a good reminder about the importance of history in the valley and its preservation which is vital to the resort community. Bill agrees and that the timing is right as the old guard of the community should be recognized. Julie likes Pete's orientation in gesturing towards the mountain. The cost will be approximately $350,000. Molly thanks Bill and Roger for coming before the board today. 4. Vail ART Pass event dates: • August 1 — Vail Symposium — Degas lecture — discount provided via Vail Symposium to members. • August 12 — 21 — BRECKENRIDGE- BIFA (Breckenridge International Fine Art Festival) Tour of creative arts district. Molly suggests that we wait to tour possibly during Snow Sculpting Championships versus BIFA. • ART Pass participation in 8/25 — cocktails and canvas at the amphitheater cost of $20 versus $40 to be supplemented by Vail ART Pass. • September — DENVER — Week of September 12. Possible tour could include: Town of Vail Page 3 September 20, 2016 - Page 87 c Denver Art Museum: Women of Abstract Expressionism, through September 25, 2016 Denver Art Museum: Rhythm & Roots: Dance in American Art, through October 2, 2016 Denver Botanic Gardens — through October 2, Stories in Sculpture: Selections from the Walker Art Center Collection 5.1-70 design & budget update — Molly Eppard & Tom Kassmel — TOV Molly and Tom update the board on the design development of the 1-70 public art component with Gordon Huether Studios. The proposal for the project was approved in March/April. Molly explains that this time frame of design development demonstrates the scope of this project, the many entities involved, and thus issues developed during these design stages. Molly reminds the board of the model which was presented during the proposal and that it was created on an even grade. Molly shows the board the studio video which illustrates the slope along the frontage road towards the west as presented by Gordon Huether. The height the studio imagined for the wall at the eastern side in looking at in the video is not CDOT compliant. The crash compliant height of the wall must be 34 inches at minimum versus the 18 inch start of the wall the studio envisioned. We are now at a point to bring these development changes to the AIPP board. Molly shows drawings from the studio with their proposals and engineering drawings from design engineer. The stone wall, if level as proposed by studio, is going to obstruct the view of the creek and the parallax motion will be lost with the increase in the height of the wall. The grade is 1 and 2 % down towards the west. Molly and Tom along with former board member Kathy Langenwalter have examined options with Gordon Huether Studios to address some of their considerations for the slope of the South Frontage Road and how that would affect the mountain-scape screen. The studio prefers to install the screen on a level stone wall surface. Internally it was decided this will not work aesthetically, as the stone wall would have to be quite tall at the western end to keep it level. Rather, the direction was given to follow the slight slope and install the screen accordingly within the inset. With this change, the studio is going to have to account for additional labor and installation costs. Therefore the studio is proposing reduced footage for artistic screen to account for this cost increase. The artist change order would reduce the wall to 98 feet from 130 to stay within budget because of more labor and fabrication is required than originally envisioned. Greg Hall has also scrutinized the budget very thoroughly requesting a detailed cost breakdown. The second option is to increase the budget by approximately $54,000 to include an additional 32 feet. Tom explains the engineer design drawings which show where exactly the 98 feet of the art screen would be in the plan. With the inset, the parallax will still be present in the art and it will be less dense. The art would look crooked with perception if it is level versus following the contour of the sidewalk. The board agrees with this decision. Julie asks about budget dollars. Molly comments that if AIPP would like to increase the size of the wall it would be best to use AIPP funds versus requesting for more funds from Council. If the board feels it is worth it to extend the wall by 32 feet for $54,000 then the monies can be requested from the AIPP fund with asking permission of the Council to use the funds. Amanda does not think the extra footage is worth $54,000 and the affect will remain in the 98 foot wall. She asks for other board comment. Michael would like to have the monies requested to increase the footage. Molly reminds the board it is a board request and they would have to request for the additional monies in a town council meeting. Amanda comments that the monies could be thoughtfully applied towards other projects. Kara comments while it is disappointing, she does not feel it is necessary to spend $54,000 to increase the wall. Bill asks if it can be stepped. Tom comments that we did look at that option, but it would be closer to four or five steps of approximately 6 inches which would be an entirely different look. Nancy feels it will be fine at 98 feet and still be impactful as a work of art, as does Kara. Julie thinks that we should use the funds to increase the footage of the wall. Bill agrees with Julie. The board is presently at 3 and 3 as a board member is missing. Amanda asks for Molly's input. Molly comments that the panels are broken in 8 foot increments and perhaps that $12,425 could be an option. She comments that it is a drive-by experience. Molly asks the board to make their decision with the pros and cons, as we do not have another month to delay the design process. Town of Vail Page 4 September 20, 2016 - Page 88 c Michael remarks in that case to proceed with the 98 foot wall. Julie asks about the blue tiles and if we remove the tiles would that be a cost savings. Molly comments that was asked of the artist and it was not well received and it was commented that it is then "design by committee." Molly explains that art isn't typically assessed by linear foot versus working with a contractor in looking at detailed cost discussions. At this stage 4 vote not to use the additional funds and 2 would like to use the funds. Molly will ask the studio about the 8 additional feet at $12,425 feet. The board motioned that they would like to vote to use these funds if possible to increase the length by 8 additional feet (1 panel). Molly thanks the board for their direction and Tom for his diligent work on this project. The art will be the last part of the project with installation at end of summer early fall of 2017. 6. Coordinator Updates • Tiny Cinema — He would be able to return August 22, 23, 24, 25. Molly thinks September will be too quiet. The board likes the idea of complimenting it with the canvas and cocktails on Aug. 25. Molly confirms it would be placed on the International Bridge. • Art Walks — Continue through August 31 — 45 people on last tour. The average attendance in August has been 40 people per tour. • Vail 501h Picnic — Tuesday, August 23rd at Donovan Pavilion from 4:00 — 6:00 p.m. We are working with Natalie de Stefano to paint canvases with iconic images of Vail. • Relocation of Time Trial Wheel - There may be possibilities to integrate it into the improvements of the East Vail interchange. The berms are going to be beautified with plantings. The trail is going to be realigned to the road to create more wetland to protect the creek. There is an existing parking lot where many bikers park off of Bighorn. It already serves as a meeting area for bikers riding up Vail Pass. It is very visible and interactive. It is where the time trial would pass in the future, as well as many other bike races in East Vail. The board thinks it is an interesting placement for the sculpture and to explore it with CDOT as a possibility. Meeting adjourned. Town of Vail Page 5 September 20, 2016 - Page 89 c VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: CSE September 7th DRAFT Meeting Minutes ATTACHMENTS: Description CSE September 7th DRAFT Meeting Minutes TOWN OF VAIP September 20, 2016 - Page 90 c TOWN OF VAIL')RPr Commission on T Special Events COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, September 7, 2016 @ 8:30am AGENDA: Meeting materials can be accessed at the following link: httD://65.38.144.10/WebLink/0/fol/346303/Row1.asax CSE Members Present: Barry Davis Mark Christie Mark Gordon Kim Newbury Rediker Shenna Richardson Marco Valenti Alison Wadey TOV Staff Present: Laura Waniuk, Event Liaison Specialist Kelli McDonald, Economic Development Manager Ernest Saeger, Special Events Coordinator Others Present: Leon Fell, King of the Mountain Volley Brian Hall, Blue Creek Productions — Vail Family Fun Fest Laurie Asmussen, Eagle Valley Events Inc. Missy Johnson, Highline Ariel Rosemberg, Vail Bluegrass Peggy Wolfe, Highline Brooke Skjonsby, Vail Resorts Samantha Biszantz, Root & Flower CSE Chair, Barry Davis, called the meeting to order at 8:30 am. Administrative Items Approval of the Minutes of the CSE Regular Meeting on August 3, 2016 ➢ Motion to approve the minutes of the CSE Meeting, August 3, 2016 as presented. M/S/P: Christie/Valenti/Unanimous The motion passed 5-0. CSE Minutes September 7, 2016 Page 1 of 6 September 20, 2016 - Page 91 c Review financials: Refer to the spreadsheet Waniuk pointed out that NPS scores are looking good overall besides the Vail Arts Festival. Waniuk stated that the lodging percentage is very good with King of the Mountain Volleyball and Vail Lacrosse Shootout being very strong. Waniuk said that there were parking issues for Vail Lacrosse Shootout which lowered their NPS. McDonald stated that Town Council will discuss parking in the future weeks. Reminder: No regular CSE meeting on October 5 Reminder: Upcoming RFP meetings: October 19 & 26 at the Antlers: CSE 2017 Allocations to be presented to VLMDAC on Thursday, November 17. CSE 2017 allocations to be presented to Town Council on Tuesday, December 6. Wadey asked what time VLMDAC and CSE presentations are. McDonald stated that she will confirm the times. Reminder: Application Deadline and Interview Dates for CSE Applicants: Interviews at Town Council Work Session on Tuesday, December 20. The deadline for letters of interest is due to the Town Clerk, Patty McKenny, by Friday, December 9. o CSE members whose terms expire on December 31, 2016 are Barry Davis, Mark Gordon, Marco Valenti & Alison Wadey. Shenna Richardson will not finish out her term (through 2017). Waniuk asked if we should survey Vail / Beaver Creek Restaurant week. Waniuk stated that comment cards did not work last year. Davis said it does not make sense since it is more of a promotion than an event. Event Recap: *motion to release final funding disbursement required King of the Mountain Volleyball * (Leon Fell) Please see presentation for further details. Fell stated that they provide a drop off area for participants to drop equipment before they go park in in the structures. Fell believes his marketing push increased team and attendance. Fell stated that he would like to see more adults participate. Davis asked Fell to share growth ideas. Fell said sponsorships will be retroactive and fees would be discounted to $45 for the 45th anniversary. Fell stated that Misty May wants to make the event part of their academy. Motion to approve the final funding distribution for King of the Mountain Volleyball. M/S/P: Christie/Valenti/Unanimous The motion passed 7-0 CSE Minutes September 7, 2016 Page 2 of 6 September 20, 2016 - Page 92 c Event Recap: *motion to release final funding disbursement required Vail Summer Bluegrass Series * (Ariel Rosemberg) Please see presentation for further details. Rosemberg stated that attendance drops in the middle two weeks mainly due to artist selection. Rosemberg stated that in 2013, the first funding year, the CSE stated the desire to scale back its contribution. Rosemberg stated that the Arrabelle may not be the right venue due to their liquor license preventing him from receiving any revenue. Rosemberg approached the Arrabelle with a profit sharing model and they declined. Wadey asked for Rosemberg to share his profit sharing model, Rosemberg will send. Davis asked if a new venue has been chosen. Rosemberg stated that he is looking into it. Gordon asked if he is talking to other resorts. Rosemberg said he does not plan on moving out of Vail. ➢ Motion to approve the final funding distribution for Vail Summer Bluegrass Series.. M/S/P: Richardson/Valenti/Unanimous The motion passed 7-0 Event Recap: *motion to release final funding disbursement required Vail America Days * (Highline — Missy Johnson) Please see presentation for further details. Johnson stated that this is the Town of Vail's event and Highline is here to produce it. Davis asked if anything was missing from the event. Johnson stated she would like to see the opportunity to bring new partners, sponsors and activation to the event. ➢ Motion to approve the final funding distribution for Vail America Days. M/S/P: Richardson/Valenti/Unanimous The motion passed 7-0 Event Recap: *motion to release final funding disbursement required Vail Arts Festival * (Laurie Asmussen) Please see presentation for further details. Asmussen stated that there were 70 artists in 2016, down from 95 in 2015. Asmussen stated the decline in artists was to help the flow of traffic through Lionshead. Waniuk asked for target number of vendors for 2017. Asmussen believes that 70 is the best number and may be able to move to 80. Davis asked CSE Minutes September 7, 2016 Page 3 of 6 September 20, 2016 - Page 93 c why the NPS score was 23. Waniuk believes that parking issues caused by the construction in Lionshead brought the NPS score down. Asmussen noted that the Lionshead parking structure was full by 10am on the Friday of the event and they had to park in Vail Village. Davis asked if the event is the right time on the calendar. Asmussen stated that it is a good time slot as far as the Colorado art show events schedule is concerned. Christie stated that parking was the issue and that was the feedback received at the welcome center. Davis corrected motion from $11,666.66 to $10,000.00 ➢ Motion to approve the final funding distribution for Vail Arts Festival pending receipt of sales tax balance from vendors. M/S/P: Rediker/Wadey/Unanimous The motion passed 7-0 Event Recap: *motion to release final funding disbursement required Vail Family Fun Fest * (Brian Hall) Please see presentation for further details. Hall discussed the addition of new activities with a goal of keeping families present and engaged longer. Hall noted that he implements his own survey as well for the subjective comments from attendees. Hall noted the use of tents and Arrabelle worked to mitigate any weather. Hall added that Vail Resorts brought in Epic Discovery as a partner and hopes they return in 2017. ➢ Motion to approve the final funding distribution for Vail Family Fun Fest.. M/S/P: Christie/Valenti/Unanimous The motion passed 7-0 CSE 2017 Budget Draft Review Please see presentation for further details. Waniuk noted that the budget reflects 1 % increase over 2016. Waniuk noted that the total fund is $837,290. Waniuk stated the difference from 2016 is the one time funding by Town Council of Spring Back, Film Festival Virtual Reality Tent, and a VCBA promotion. Richardson asked if we are going to have to ask for those additional funds again. Waniuk answered that the discussion will take place with the Town Council when budget is presented. McDonald stated that the difference is not in CSE budget and was a one time contribution. Review Process for Evaluation of RFP's for 2017 Events - Extension of successful events Waniuk stated that all RFPs will be loaded to Dropbox or on a usb by Friday, October 7th. Waniuk will include a highlight of new events that are submitted. CSE Minutes September 7, 2016 Page 4 of 6 September 20, 2016 - Page 94 c Waniuk noted that the deadline for CSE members to read through applications is October 19th. Waniuk noted that the presentations by event producers will take place on October 19th. Waniuk stated that CSE members need to complete funding spreadsheet by 4pm on October 20th. Waniuk stated that the meeting on October 26th will be funding decision meeting. Waniuk stated that the VLMDAC suggested that existing successful events be extended by a day or two through additional CSE funding. Gordon asked if Burton and VIDF will be presented to CSE. Waniuk stated that no, they are through Council contributions. Richardson asked if any new events are coming. Waniuk believes there will be 2-5 new event RFPs. Review San Miguel de Allende Event Calendar Waniuk stated that Moffet asked CSE to look at San Miguel event calendar. Waniuk stated that she left off a majority of religious holiday events. Waniuk noted that they have a lot of music and party style events. Gordon asked if CSE should suggest any events that they would like to see. McDonald said yes, suggest events to partner with in San Miguel de Allende or for San Miguel de Allende to partner with an event in Vail. New Business and Community Input Waniuk stated the World Fly Fishing Championships kicks off and hopes that someone from CSE can make the parade and dinner on Sunday, September 11th. Richardson noted she can attend the parade.. Davis said he might be able to make both. Waniuk noted that the closing ceremony was moved to Gerald Ford Amphitheatre. Saeger reviewed all of the events occurring the weekend of September 9 -11. Saeger noted that the events are; Outlier Offroad Festival, Oktoberfest, Casual Classic, Skatepark Grand Opening, Colorado Grand, Vail Automotive Classic, World Fly Fishing Championships, and Vail Police 50th Anniversary Gordon commented on VEAC meeting stating Tough Mudder would not submit an application on their own. Gordon stated that Memorial Day would be a good fit for Tough Mudder and would like to know how much it would cost. Gordon stated that Council's direction that iconic events go through the CSE funding process is problematic because a large event may require a significant amount of funding. Gordon noted that the issue is whether he votes zero dollars and sends the event to Council or fund the event and take away from other events. Gordon would like this clarified before funding process. Davis stated that the CSE will take the direction from the Council. Davis asked if Council is saying they want new events and new producers with the current budget. McDonald stated that we will get clarification and that Council directed the CSE should review a new event. Davis stated that Burton did not come to CSE initially. Valenti shares Gordon's concern that it could result in unclear decisions during the funding process. Wadey stated that she agrees it needs to be clarified by Council. Wadey stated the potential unfairness of a new event CSE Minutes September 7, 2016 Page 5 of 6 September 20, 2016 - Page 95 c presenting before the funding process begins. Gordon stated it is unfair to the events on presentation day to hear from an event that they cannot fund. Gordon stated that a new event may need more than the 10 minute allocated time. Rediker pointed out that Burton did not come to CSE first, but the CSE was not as efficient or advanced at that time. ➢ Motion to Adjourn at 9:47 a.m. M/S/P: Valenti/Richardson/Unanimous. The motion passed 7-0 CSE Minutes September 7, 2016 Page 6 of 6 September 20, 2016 - Page 96 c VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VEAC September 13, 2016 Meeting Minutes ATTACHMENTS: Description VEAC September 13, 2016 Meeting Minutes TOWN OF VAIP September 20, 2016 - Page 97 c Vail Economic Advisory Council (VEAC) September 13, 2016 MEETING MINUTES VEAC Members Present: Alison Wadey, Greg Moffet, Matt Ivy, Mark Gordon, Kim Newbury-Rediker, Michael Kurz, Nick Brinkman, Brian Nolan, Rayla Kundolf, Mike Ortiz, Dave Chapin, Chris Romer, Laurie Mullen, Mike Imhoff, Kristin Kenny Williams Town of Vail Staff Present: Kelli McDonald - Economic Development Manager, Laura Waniuk - Event Liaison Specialist, Kathleen Halloran — Finance Director, Stan Zemler — Town Manager Others Present: Trevor Theelke — Land Title Real Estate Update and Trends - Trevor Theelke, Land Title Eagle County Real Estate Market Analysis — update 2016: please see presentation for complete details. Appreciation is up 6.8% from 1987 for all of Eagle County, down slightly YTD 2016 vs. 2015. Eagle County has a good mix of buyers with local (55%), Front Range (17%), domestic destination (27%) and international (1 %). Election year has an impact on property sales and transactions because of uncertainty with new presidency. Median price throughout Eagle County is $585,000. Eagle County shows 13.35% of new construction as a % of gross. Nolan asked if there was a way to measure inventory vs sales. Theelke said that it is possible, but it's a little complex, it can be figured out using MLS listings. Financial Report Upon receipt of all sales tax returns, July collections are estimated to be up 2.8% compared to budget and up 3.7% from the prior year. RETT collections through August 29 total $3,029,824 down 23.9% from this time last year, which was a record year. Vail Mountain ski season closes April 23, 2017. Town Manager's Report, Stan Zemler Golf Course Clubhouse — completion date for the building is October 19. There will be a meeting next week to discuss operations for the clubhouse. It's going to be a great addition to the community. Citizen Input N/A Other Business Chapin discussed the sales tax from July and one of the considerations is that perhaps guests are spending more on hotel stays and less on retail as ADR is up approximately 10%. VEAC Meeting — September 13, 2016 Page 1 of 2 September 20, 2016 - Page 98 c Kundolf is experiencing solid sales at her gallery from August 17 until now. She assumes it's based on the visitation from couples instead of families, once the kids went back to school. Gordon said with the purchase of Whistler there should be a consideration about how the town could approach marketing for winter and summer. Nolan said that Oktoberfest in Lionshead was great and that Gourmet on Gore is one of the coolest events in the Rocky Mountains. Kundolf stated that the marketing was to the right demographic for her gallery. Chapin mentioned that the Samana Lounge night club is transitioning to be a ski locker rental location. It's difficult for night clubs to make it in Vail based on the seasonality of tourism. Next Meeting: Tuesday, October 11, Antlers, 8:00-10:00 AM VEAC Meeting — September 13, 2016 Page 2 of 2 September 20, 2016 - Page 99 c VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: July 2016 Vail Business Review ATTACHMENTS: Description July 2016 Vail Business Review TOWN OF VAIP September 20, 2016 - Page 100 TOWN OF 0 VAIL � 75 South Frontage Road West Finance Department Vail, Colorado 81657 970.479.2100 vailgov.com 970.479.2248 fax Vail Business Review July 2016 September 13, 2016 The July Vail Business Review breaks down the four percent sales tax collected for July. Overall July sales tax increased 1.6% with Retail increasing .7%, Lodging increased 6.7%, Food and Beverage decreased .9% and Utilities/Other (which is mainly utilities but also includes taxable services and rentals) decreased 3.3%. Excluding the Out of Town category, sales tax for the month of July was up 3.6%. Electronic filing and payment of Vail sales tax is now an option. Please visit www.vailgov.com/epaY Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Kathleen Halloran at (970) 479-2116. Sincerely, LA Sally Lorton Sales Tax Administrator September 20, 2016 - Page 101 July TOWN OF VAIL BUSINESS REVIEW TOWN OF VAIL- Sales Tax Newsletter July 2016 Sales Tax September 20, 2016 - Page 102 July July July 2015 2016 % Collections Collections Change VAIL VILLAGE Retail 302,267 326,126 7.89% Lodging 268,964 315,884 17.44% F & B 409,779 433,752 5.85% Other 7,176 17,121 138.57% Total 988,187 1,092,883 10.59% LIONSHEAD Retail 90,247 93,169 3.24% Lodging 162,423 191,410 17.85% F & B 99,328 101,631 2.32% Other 2,962 3,258 10.00% Total 354,959 389,467 9.72% CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 178,432 175,722 -1.52% Lodging 94,983 53,766 -43.39% F & B 93,046 60,666 -34.80% Other 9,087 7,796 -14.21 % Total 375,548 297,949 -20.66% OUT OF TOWN Retail 94,810 75,674 -20.18% Lodging 14,759 16,272 10.25% F & B 979 1,642 67.77% Utilities & Other 109,641 96,408 -12.07% Total 220,189 189,996 -13.71 % 9/13/2016 1:25:18 PM emGovPower Page 1 of 2 September 20, 2016 - Page 102 July TOWN OF VAIL BUSINESS REVIEW TOWN OF HAIL Sales Tax Newsletter July 2016 Sales Tax TOTAL Total 1,938,882 1,970,295 1.62% RETAIL SUMMARY July July July RETAIL -FOOD 2015 2016 % RETAIL -LIQUOR Collections Collections Change Retail 665,756 670,691 0.74% Lodging And Property Mgmt 541,129 577,332 6.69% Food and Beverage 603,131 597,690 -0.90% Other 128,866 124,582 -3.32% Total 1,938,882 1,970,295 1.62% RETAIL SUMMARY 9/13/2016 1:25:18 PM emGovPower Page 2 of 2 September 20, 2016 - Page 103 July 2015 Collections July 2016 Collections July % Change RETAIL -FOOD 148,408 157,209 5.93% RETAIL -LIQUOR 47,613 53,790 12.97% RETAIL -APPAREL 161,728 184,432 14.04% RETAIL -SPORT 122,450 112,678 -7.98% RETAIL -JEWELRY 37,723 28,585 -24.22% RETAIL -GIFT 5,768 7,909 37.13% RETAIL -GALLERY 5,417 6,123 13.03% RETAIL -OTHER 136,609 119,967 -12.18% RETAIL -HOME OCCUPATION 42 0 -100.00% Total 665,756 670,691 0.74% 9/13/2016 1:25:18 PM emGovPower Page 2 of 2 September 20, 2016 - Page 103 TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Comments and Suggestions from 2016 Annual Community Picnics Memorandum ATTACHMENTS: Description Comments and Suggestions from 2016 Annual Community Picnics Memorandum September 20, 2016 - Page 104 TOWN OF Memorandum To: Town Council From: Stan Zemler, Town Manager Date: September 20, 2016 Subject: Comments & Suggestions from 2016 Annual Community Picnics I. BACKGROUND The 2016 Town of Vail Annual Community Picnics took place on July 12 at Bighorn Park and on August 9 at Donovan Park. These picnics are used as community outreach opportunities to connect residents and guests with Town Council and staff. Comments and suggestions were collected with updates presented below: COMMUNITY COMMENTS & STAFF RESPONSES Q/C = Question/Comment TOV = Town of Vail Update BIGHORN PARK - July 12, 2016 Neighborhoods Q/C: East Vail bridges should be boater -friendly. TO V.- As bridges are replaced, the Town will attempt to make bridges boater -friendly. The Bridge Road culvert bridge is scheduled to be replaced in 2017 and will be more boater -friendly. Q/C: Build bicycle lane on Vail Valley Drive. TO V. This was designed in 2012, but permanently shelved by Town Council. Q/C: Don't build a bike lane on Vail Valley Drive. TO V.• At this time we are not planning on it as Council's direction has been not to build. Q/C: Put a light and shelter at east end of Spruce Way bus stop. TOV. Public Works will submit this request during 2017 capital budget discussion. The length of power run is very long. Q/C: Need a restroom at East Vail exit/parking lot ... maybe a porta-potty? TO V. A porta-potty does not meet Vail standards. It is an expensive proposition to build a one - hole, year-round restroom. The real issue is that doing so will change its use from primarily a park & ride lot to more of a rest area use which brings a host of issues to include upkeep and maintenance and approval from the Colorado Department of Transportation. September 20, 2016 - Page 105 Q/C: Build a flat mountain bike trail on north side from Vail exit to East Vail exit. TOV: This topic will be reviewed during the open lands plan update. Q/C: More East Vail buses in summer. TOV: This will be discussed during the 2017 budget discussions. Q/C: Have the bus run every 15 or 30 minutes during summer season July through August to help solve summer parking problem. TOV: This will be discussed during the 2017 budget discussions. Q/C: Teach pedestrians to walk facing traffic — signs? TOV: This is state law. Reminders will be published in Vail Daily and on the web. Q/C: Build, convert east end of Ford Park to underground parking structure. TO V. This was studied as part of the recent renovations at Ford Park and Council decided not to move forward. Enforcement Q/C: Enforce electric vehicle charge station in structures. TO V.- These are enforced except on the busiest days. Housing Q/C: Build dormitories on Vail Mountain for employees. TOV: Requires U.S. Forest Service approval. DONOVAN PAVILION — August 9, 2016 Neighborhoods Q/C: Mirror for better visibility at intersection of Alpine Drive & Vermont Road. TOV: This is outside the town limits. The comment will be forwarded to Eagle County. Mirrors would be last resort vs. vegetation removal. Q/C: Mirror for better visibility at Matterhorn Bridge. TOV: This will be reviewed by Public Works. Q/C: West Vail Lives Matter!! Bus enclosure at Spruce Creek for safety. TOV: This will be reviewed by Public Works. Q/C: Bus enclosure at Spruce Way in East Vail. TOV: This may not fit without significant retrofit of area. Q/C: Bus enclosure safety issues at Spruce Creek. TOV: Will be reviewed by Public Works. Q/C: Signage at south central roundabout coming from east, going westbound, there is a specific ramp for I -70E, then an alternate arrow for another direction which is confusing. Most go under 1-70, but if in circle, on expecting right lane to move onto Town of Vail Page 2 September 20, 2016 - Page 106 1-70 eastbound, those cars tend to move over to go under don't know. TOV This has since been changed. Q/C: Add flowers in landscape island between Library and Dobson Arena. TOV This area is planned for a major renovation once a master plan of the area is completed in 2017. Recreation Paths & Trailheads Q/C: Bike helmets required! TOV: Town follows state laws. Q/C: Bells on bikes. TOV: With Town Council direction, this could be encouraged and/or legislated at the local level. Q/C: Recreation path, please — not just bike path. TO V.- All paths are recreational. Q/C: Power GoPro TVs during Games with electric/solar power instead of generator. TOV We will pass this suggestion along to the event promoter, the Vail Valley Foundation. Q/C: Improve signage on West Vail south roundabout for westbound cyclists telling them to ride with traffic. TOV This will be looked at and discussed with CDOT. Q/C: Booth Falls Trailhead users should be allowed to park on Frontage Road when lot is full. Our solution for guests when lot is full is not guest/user-friendly. TOV It is clear that trailhead parking and overcrowding is a significant issue in many places around the state. We were previously allowing trailhead users to park on the Frontage Road without ticketing them due to all of the Vail Mountain Schools lots being closed for construction - related parking and school needs. This has not been our preferred option, but we do not have any other options. We have no way to prevent hikers from coming to the area. Cones have been placed to improve safety for bicycles and vehicles pulling out onto the Frontage Road and to prevent parking on Booth Falls Road. We are only writing tickets to individuals that move cones, or park in locations that create safety issues. The Town has encouraged the use of the bus system to access the trailheads and there are already hotel shuttle vans dropping off groups. Members of the Police Department have met with the U.S. Forest Service about the trailhead overcrowding, they are aware of it. The USFS wants to reduce trail use at all of the Wilderness trailheads in our valley and would prefer we encourage hikers to use non Wilderness trails like the North Trail, unfortunately many of these trailheads have even more limited parking. We are currently working on a flyer to encourage the use of these non -wilderness trails and Vail Mountain trails. Next year's Town bus maps will have the trailheads on the updated versions. We do not have the staffing to assign a Code Enforcement Officer or volunteer to the trailhead, it does appear that the cones along Booth Falls Road have significantly reduced the number of vehicles illegally parked on the road. Soon this problem will resolve itself for the winter, but until that time there is not much else we can do to reduce the demand. Our plan for next spring is to have the Forest Service and our Town staff work with the Chamber of Commerce, Welcome Center personnel and hotels to educate their staffs to discourage the use of Booth Falls and distribute updated maps. We are looking for a solution to reduce the demand caused by social network sites, but do not have a clear pathway on this front. Next summer the park restrooms Town of Vail Page 3 September 20, 2016 - Page 107 should provide hikers with a better solution for relieving themselves in the neighborhood, prior to starting a hike. Enforcement Q/C: Chamonix Lane — speeding. TO V.- The Police Department radar trailer will be placed on the road to help gain awareness of vehicle speeds, additional enforcement will be conducted. Vail's Future Q/C: What will the Vail Valley look like 10-20 years? Let's be looking down the road now! TO V.- During the 2017 budget discussions, the Town is committing to opportunities for longer - range planning efforts. Compliments Q/C: We love our library! TOV: We love it, too. Q/C: Great job at the community building department with all the help with details and plan checking and permitting. TO V.- Thank you! Town of Vail Page 4 September 20, 2016 - Page 108 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Rental by Owner Study Update from Destimetrics ATTACHMENTS: Description Vail RBO Study Update TOWN OF VAIP September 20, 2016 - Page 109 Desti'Metri'CSLIL. Resort Intelligence. MEMO To: Kelli McDonald & Kathleen Halloran (Town of Vail From: Ralf Garrison (DestiMetrics) & Chris Cares (RRC Associates) Re: RBO Study — Progress Update Date: September 14, 2016 As requested, we are providing a brief update of the Town of Vail Rent by Owner Study. Included herein is a brief synopsis of i) the study's purpose, ii) how the process works, iii) the current status, and iv) timing for completion. 1. Objective: First develop and quantify a methodology, then present a plan to inventory the "Grey Market" (aka Rent -by -Owner) in the Town of Vail and impacts and consequences on the overall Vail tourism economy, using a two-step process. • Phase 1: Plan -the -Plan was proposed and agreed based upon the already known challenges/complication related to this study and is intended to assess and quantify the various possible methodologies, quantify the related resource requirements, anticipate the outcome and prepare a proposal for consideration/approval by the Town staff/Council. • Phase 2: Plan Implementation is conditional upon the successful completion/approval of the first step and includes the actual Plan implementation and delivery of final results, which when combined with other related research from DestiMetrics (DMX) and RRC is intended to establish destination -lodging research fact base from which the Town of Vail, its staff, elected officials, various committees and interested parties can better understand the impact of the changing bed base and in particular the Rent -by -Owner (RBO) market and its impact on the Vail economy. 2. How Process Works: In mid-July, the Town of Vail contracted with DestiMetrics (in collaboration with RRC Associates) to conduct the first step (Plan -the -Plan) of a two-phase process with the intent of completing the process during the ensuing several months and no later than end of October. As part of this Phase 1, the consultants have pursued the following: • Better understand the problem and intended outcome and related information already assembled by the Town of Vail. • Determine any/all research tools, methods, 3 d party commercial resources, Rent -by -Owner reservation companies that are available and potentially valuable. • Further research and quantify each option, then formulate a recommended strategy, based on the utilization of one -or -more of these options (see Attachment 1). Review related research data, already available from similar work done by DestiMetrics and RRC, and that available from the Town Finance Department. • Prepare a draft set of recommendations for review and input by Town staff, then further refine into a proposed next step toward a formal Plan proposal, along with specific objectives, deliverables, recommended methodologies, pricing and scheduling. September 20, 2016 - Page 110 Desti'Metri'CSLIL. Resort Intelligence. Phase 2 is dependent on the successful completion of Phase 1, above, and the Town Council/staff approval of the resulting Plan recommendations. Once Phase 1 has been completed, implementation for Phase 2 will be negotiated and Plan implementation initiated. Current Status: The Phase 1 Plan -Plan process is proceeding as anticipated, is on schedule for delivery of preliminary findings later in September, and final Plan proposal in October. • Several discussions have occurred between DMX/RRC and Town staff. Five categories of potential source data have been determined, each of which is being further researched and quantified (see Attachment 1). Now quantified, each of these options are being evaluated along with other broader market data (as per above), and a draft plan and related recommendations are beginning to take shape for subsequent presentation in draft mode to Town staff. Assuming a viable methodology can be determined and agreed, Phase 2, Plan Implementation, would be contracted then implemented accordingly, the details of which are beyond the scope of this initial document. Timing: The Phase 1 Plan -the -Plan is proceeding as anticipated. • Findings and preliminary recommendations should be completed and presented to Town staff in the next several weeks and prior to end of September for their consideration, input and direction. • The results will be rolled into a suggested Plan suitable for submission and/or presentation by mid-October. • A proposal for Phase 2 Plan Implementation will then be prepared, including scope of work, related fees and scheduling considerations, the target completion for which is end of October. Once approved or amended, will allow for a related agreement/contract for services between the parties within a week or two thereafter. 2 September 20, 2016 - Page 111 Desti'Metri'CSLIL. Resort Intelligence. Attachment 1: Potential Source Data Categories Major RBO sites — (aka "Front Door"): We're talking directly with Airbnb and Homeaway/VRBO about our objectives and the extent to which they can assist in meaningful ways. Airbnb appears to be better organized and more cooperative but the jury is still out and may provide useful information. They are also beginning to collect/track taxes in conjunction with some municipalities. Both sites are morphing and now working with virtually all categories of short term rentals including hotels and professionally managed condominiums, vacation rentals, and timeshares in addition to the classic owner -managed rentals with which they were originally associated. 2. Commercial Vendors — (aka "Back Door"): We're attempting to quantify and understand the services of various commercial vendors who promise RBO market quantification and related compliance and expect to have both a list and a synopsis of each. Several such services are available and primarily compliance -related. The "Screen Scraping" technology is questionable - the results are hard to quantify, the costs are high. 3. Second Homeowner Survey: A survey of second homeowners (coincidentally conducted by RRC Associates) provided the opportunity to ask second homeowners about the use of their units and related RBO questions. RRC has recently completed such a survey, included several questions, and is now working to assess and synopsize the results. This appears to be a promising, albeit not complete, data point for future consideration. 4. Guest Survey: Similar to the second home survey (above), this contemplates asking visiting guests about where they stayed and how they booked, the results of which could give us valuable information about the portion of the overall market that is booking RBO and which services they are utilizing. Further, and when compared to DMX overall data, a broader picture can be built/inferred, should sufficient data be available. This appears to be a promising strategy, but the amount of information available through the recent RRC Guest Survey is as yet insufficient to be more than a proof of concept. 5. Town of Vail RBO Accounts: We're tracking and trying to better understand the information coming from the Town of Vail licenses and the related revenues that ensue, working with/through Kathleen to better understand what's there and what's not. Ultimately this is likely to become a viable data point, but currently appears to understate what we believe to be the overall inventory, and does not go deep enough to include the related revenues absent a further audit from what we understand. 3 September 20, 2016 - Page 112 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Future Meeting Topics Update ATTACHMENTS: Description Memo Future Agenda Topics TOWN OF VAIP September 20, 2016 - Page 113 rowN ofvain ") Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: September 14, 2016 Subject: Proposed agenda topics for future meeting agendas I. PURPOSE The listing below reflects proposed topics to be scheduled at future Town Council meetings and is informational only. Vail Town Council Meetings Topics for Future Meeting Agendas Proposed Date * Site Visit: Tour Village areas for review of "diseased trees" 4 -Oct abatement program * Ordinances - 2nd Reading Ord. No. 21 & 22 code 4 -Oct amendments smoking / vaping & drones * Parking Plan Update (including winter parking program) 4 -Oct * Meet w/ Vail Local Housing Authority 4 -Oct * Preview of Ballot 1A : Affordable Workforce Housing 4 -Oct presented by VVP Chris Romer * Legislation Addressing Court Costs 4 -Oct * Present Town Manager's Draft 2017 Budget 18 -Oct * VLMD 2017 Budget Resolution 1 -Nov * TOV 2017 Budget Resolution 1 -Nov * First Reading 017 Budget Ordinance 15 -Nov * First Reading Mill Levy Certification Ordinance 15 -Nov VLMDAC Interviews 6 -Dec * Second Reading 2017 Budget Ordinance 6 -Dec * VRA 2017 Budget Resolution 6 -Dec September 20, 2016 - Page 114 * Second Reading Mill Levy Certification Ordinance 6 -Dec * First Reading 2016 Supplemental Budget Ordinance 6 -Dec * CSE Interviews 20 -Dec * Second Reading 2016 Supplemental Budget Ordinance 20 -Dec Proposed Future Topics for Council Meetings * Dismount Zones - Enforcment (VPD) TBD * VRD : Events & Skatepark agreement TBD * Buzzard Park Housing Update TBD * Traffic Impact Fee Update TBD Action Plan Topics for Future Meetings * Vail Muni Building Remodel Update TBD * Housing; Chamonix TBD Town of Vail Page 2 September 20, 2016 - Page 115 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess at 4l0 pm TOWN OF VAIP September 20, 2016 - Page 116