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HomeMy WebLinkAbout2016-10-04 Agenda and Supporting Documentation Town Council Afternoon Meeting AgendaVAIL TOWN COUNCIL REGULAR MEETING Agenda TOWN Of VAIL' Town Council Chambers 75 South Frontage Road W., Vail, CO 81657 2:00 PM, October 4, 2016 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. Site Visits 1.1. Tour village areas to view Gore Creek stream tract tree health 30 min. Presenter(s): Gregg Barrie, Landscape Architect, Paul Cada, Wildland Fire Coordinator Background: A walking tour that shows the decline of native trees within the Gore Creek stream tract. A discussion will follow after all of the site visits. 1.2. 1-70 Underpass Project 30 min. Presenter(s): Tom Kassmel, Project Engineer Background: The 1-70 Vail Underpass will be wrapping up its first years construction season by the end of November, which is just around the corner. CDOT and Town staff will provide Town Council with a tour of the site and show the progress that has been made. Highlights of the tour will be touring the new roundabout locations, walking through the underpass and viewing the new 1-70 bridges from underneath, and seeing the stone veneer that has been installed on the new bridge abutments. 1.3. Homestake at Vail Condominium Complex at 1136 Sandstone Drive 30 min. Presenter(s): Brian Garner, Planner Background: Site visit to 1136 Sandstone Drive, Homestake at Vail Condominiums, to view proposed location on public right-of-way for new trash & recycle enclosure. Discussion will occur during evening meeting as a "request to proceed through development process". 2. DRB / PEC Update 2.1. DRB/PEC Update 5 min. Presenter(s): Chris Neubecker, Planning Manager 3. Presentations / Discussion 3.1. Stream Tract Tree Health 15 min. Presenter(s): Paul Cada, Wildland Fire Program, Gregg Barrie, Sr. Landscape Architect Action Requested of Council: Staff is requesting feedback from the Council October 4, 2016 - Page 1 of 40 on the topic Background: The purpose of this item is to brief Council on the decline of native trees within the Gore Creek stream tract and to discuss recommendations for addressing the issue on town -owned property. Staff Recommendation: Staff is recommending several action steps, which are outlined in the attached Memorandum 3.2. Chamonix Neighborhood — 60 Day Chamonix Neighborhood Scope of 15 min. Services Agreement Update Presenter(s): George Ruther, Director of Community Development and Michael O'Connor, Triumph Development Action Requested of Council: No action is requested at this time Background: The purpose of this memorandum is to provide an update on the status of work completed to date and work still underway with regard to the 60 Day Chamonix Neighborhood Scope of Services Agreement. The Agreement was executed by and between the Town of Vail and Triumph Development on August 16, 2016. Pursuant to the terms of the Agreement the deliverables outlined in the scope of services are to be completed by October 12, 2016. 4. Information Update 4.1. Eagle County Social Detox Program Update 5 min. 4.2. August 2016 Sales Tax Report 4.3. September Revenue Update 5. Matters from Mayor, Council and Committee Reports 6. Executive Session 6.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to 20 min. discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Encroachment lease for 332 Mill Creek Circle, dated April 3, 1979; 2) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Welcome Center contract and transition. Presenter(s): Matt Mire, Town Attorney 7. Recess 7.1. Recess at 4:30 pm Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by Public Access Television Channel 5 and October 4, 2016 - Page 2 of 40 available for public viewing as the meeting is happening. The meeting videos are also posted to Channel 5 website the week following meeting day, www.publicaccess5.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification. Please call 970-479-2356, Telecommunication device for the deaf (TDD) for information. October 4, 2016 - Page 3 of 40 TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Tour village areas to view Gore Creek stream tract tree health PRESENTER(S): Gregg Barrie, Landscape Architect, Paul Cada, Wildland Fire Coordinator BACKGROUND: A walking tour that shows the decline of native trees within the Gore Creek stream tract. A discussion will follow after all of the site visits. October 4, 2016 - Page 4 of 40 TOWN OF VAR' VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: 1-70 Underpass Project PRESENTER(S): Tom Kassmel, Project Engineer BACKGROUND: The 1-70 Vail Underpass will be wrapping up its first years construction season by the end of November, which is just around the corner. CDOT and Town staff will provide Town Council with a tour of the site and show the progress that has been made. Highlights of the tour will be touring the new roundabout locations, walking through the underpass and viewing the new 1-70 bridges from underneath, and seeing the stone veneer that has been installed on the new bridge abutments. October 4, 2016 - Page 5 of 40 TOWN Of VAJL' VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Homestake at Vail Condominium Complex at 1136 Sandstone Drive PRESENTER(S): Brian Garner, Planner BACKGROUND: Site visit to 1136 Sandstone Drive, Homestake at Vail Condominiums, to view proposed location on public right-of-way for new trash & recycle enclosure. Discussion will occur during evening meeting as a "request to proceed through development process". October 4, 2016 - Page 6 of 40 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description September 21, 2016 DRB Meeting Results September 26, 2016 PEC Meeting Results TOWN OF VAIP October 4, 2016 - Page 7 of 40 0 rowN of va MEMBERS PRESENT Bill Pierce Rollie Kjesbo Doug Cahill Peter Cope Andy Forstl DESIGN REVIEW BOARD AGENDA PUBLIC MEETING September 21, 2016 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 PROJECT ORIENTATION SITE VISITS MEMBERS ABSENT 1. Slifer Building - 230 Bridge Street 2. Derose, Miler & Corbin Residences - 4460 Timber Falls Court 3. Breakaway West - 1023 Lions Ridge Loop MAIN AGENDA 1:30pm 3:00pm Derose, Miler & Corbin Residences DRB16-0371 Matt Final review of an exterior alteration (decks) 4460 Timber Falls Court Units 1602, 1605, 1608/ Unplatted Applicant: Vince Derose, Kevin Miller & Alicia Corbin, represented by BluSky Restoration Contractors ACTION: Approve, with conditions MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 CONDITION(S): The applicant shall revise plans to indicate that the new railing system will match the existing railings on all of the decks on Building 16. 2. Gorla Residence DRB16-0340 Matt Final review of new construction (duplex) 4822 Meadow Lane/Lot 9, Block 7, Bighorn Subdivision 5t" Addition Applicant: Vincent Gorla, represented by Concept 30 ACTION: Table to October 5, 2016 MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 3. Cascade Hotel DRB16-0359 Chris Final review of an exterior alteration (porte cochere) 1300 Westhaven Drive/Unplatted Applicant: Vail Hotel Partners LLC Laurus Corporation, represented by Mauriello Planning Group ACTION: Approve, with conditions MOTION: Kjesbo SECOND: Forstl VOTE: 4-0-1 (Pierce recused) CONDITION(S): All references to the screen wall near the valet parking area shall be removed form the plans. 4. Price/Beaver Dam Development Residence DRB16-0370 Final review of new construction (duplex) 354 Beaver Dam Road/Lot 9, Block 2, Vail Village Filing 3 Page 1 Chris October 4, 2016 - Page 8 of 40 Applicant: Kent & Andrea Price and Beaver Dam Development Co. LLC, represented by Suman Architects ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 5. McDonalds DRB16-0377 Jonathan Final review of a sign (Business id) 2171 North Frontage Road West/Lot 2B, Vail Das Schone Filing 3 Applicant: McDonalds, represented by Mauriello Planning Group ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 6. McDonalds DRB16-0379 Jonathan Conceptual review of a sign (Menu) 2171 North Frontage Road West/Lot 2B, Vail Das Schone Filing 3 Applicant: McDonalds, represented by Mauriello Planning Group ACTION: N/A 7. Slifer Building LLC DRB16-0381 Jonathan Final review of changes to approved plans (window) 230 Bridge Street/Lot B, Block 5, Vail Village Filing 1 Applicant: Slifer Building LLC, represented by John M Perkins Architects ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 8. Galvin Residence DRB16-0394 Jonathan Conceptual review of an addition 303 Gore Creek Drive Unit 9/Lot 9, Block 5, Vail Village Filing 1 Applicant: Christopher Galvin Trust, represented by Shepherd Resources Inc. ACTION: N/A 9. Sun Up Trust Residence DRB16-0395 Jonathan Conceptual review of an addition 303 Gore Creek Drive Unit 10/Lot 10, Block 5, Vail Village Filing 1 Applicant: Sun Up Trust LLC, represented by Shepherd Resources Inc. ACTION: N/A STAFF APPROVALS Vail Spa Condominiums DRB16-0310 Chris Final review of an exterior alteration (mini AC system) 710 West Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 3 Applicant: Vail Spa Condominiums Vail Mountain School DRB16-0313 Jonathan Final review of an exterior alteration (parking) 3000 Booth Falls Road/Lot 1, Vail Mountain School Subdivision Applicant: Vail Mountain School, represented by Pierce Architects Heathers of Vail DRB16-0350 Brian Final review of an exterior alteration (repaint) 5197 Black Gore Drive/Lots 6-8, Heather of Vail Applicant: Heathers of Vail HOA, represented by McNeill Property Management Page 2 October 4, 2016 - Page 9 of 40 Worldview LLD DRB16-0353 Final review of an exterior alteration (landscaping) 1850 Lionsridge Loop/Lot 15, Dauphinais-Moseley Filing 1 Applicant: Worldview LLD, represented by Old Growth Tree Service Biszantz Residence DRB16-0355 Final review of an exterior alteration (fence) 2897 Timber Creek Drive Unit D24/Unplatted Applicant: Samantha Biszantz Montaneros DRB16-0357 Final review of an exterior alteration (sky lights) 684 West Lionshead Circle/Lot 8, Block 1, Vail Lionshead Filing 3 Applicant: Montaneros HOA, represented by Hunn Consulting Group Yue/Andren Residence DRB16-0360 Final review of an exterior alteration (windows, patio) 548 South Frontage Road West Unit 303 (Westwind at Vail)/Unplatted Applicant: Thomas Yue & Cindi Andren, represented by Davis Design Group Meyer Residence DRB16-0362 Final review of an exterior alteration (window) 1710 Sunburst Drive Unit 8 (Vail Golfcourse Townhomes)/Lot 1, Sunburst Filing 3 Applicant: Russ Meyer, represented by Jay Nobrega Acevedo Residence DRB16-0366 Final review of an exterior alteration (window, patio) 508 East Lionshead Circle Unit 302 (Vantage Point)/Lot 1, Block 1, Vail Lionshead Filing Applicant: Alfonso B Acevedo Trust, represented by Davis Design Group Vail Golf Course Townhomes DRB16-0373 Final review of an exterior alteration (landscaping) 1730 Golf Lane/Area A, Sunburst at Vail Applicant: Vail Golf Course Townhomes Phase IV, represented by Ceres Landcare Luchinsky Residence DRB16-0376 Final review of an exterior alteration (window well) 950 Red Sandstone Road Unit 27/Potato Patch Club Condominiums Applicant: Rick Luchinsky, represented by William Reslock Savoy Villas DRB16-0383 Final review of an exterior alteration (landscaping) 1200 Lionsridge Loop/Lots 6-10, Block C, Lion's Ridge Subdivision Applicants: Savoy Villas HOA, represented by Ceres Landcare Yedlin Residence DRB16-0384 Final review of an exterior alteration (windows/doors) 4660 Vail Racquet Club Drive Unit 9/Vail Racquet Club Condominiums Applicant: Jay Yedlin, represented by Jason Morris Diamond Rock Hospitality DRB16-0385 Final review of an exterior alteration (Paving) 715 West Lionshead Circle/West Day Subdivision Applicant: Diamond Rock Hospitality, represented by Robert Velasquez Page 3 Matt Brian Matt Jonathan Matt Jonathan Brian Chris Brian Chris Matt October 4, 2016 - Page 10 of 4C Arrabelle at Vail Square LLC DRB16-0386 Final review of a sign application (Smartwool) 675 Lionshead Place Unit C-2/1-ot 1 & 2, Lionshead Filing 6 Applicant: Arrabelle at Vail Square LLC, represented by Todd Arch itectu re. corn 1-70 Vail Underpass DRB16-0387 Final review of changes to approved plans (stone) 1-70 Vail Underpass/Unplatted Applicant: Town of Vail, represented by Tom Kassmel Belzley Residence DRB16-0389 Final review of an exterior alteration (windows, door) 508 East Lionshead Circle Unit 112 (Vantage Point)/Lot 2, Block 1, Vail Lionshead Filing 1 Applicant: SCLC LLC, represented by Extreme Builders Mill Creek Circle LLC DRB16-0390 Final review of an exterior alteration (landscaping) 328 Mill Creek Circle/Lot 4, Block 1, Vail Village Filing 1 Applicant: Mill Creek Circle LLC, represented by Ceres Landcare Larson Residence DRB16-0391 Final review of changes to approved plans (vent) 548 South Frontage Road West Unit 101 (Westwind)/ Applicant: Alan & Laurie Larsen, represented by David Korbel Vail Medical Professional Building DRB16-0397 Final review of an exterior alteration (paint) 108 South Frontage Road/Lot 2, Vail Village Filing 2 Applicant: Vail Clinic, represented by David Lyle McCoy Residence DRB16-0399 Final review of an exterior alteration (doors) 4682 Meadow Drive Unit A2/Mountain Meadow Condo Phase III Applicant: Donna McCoy, represented by Lonnie Hoppe Solaris Residences DRB16-0403 Final review of an exterior alteration (roof) 141 East Meadow Drive/Lot P, Block 5D, Vail Village Filing 1 Applicant: Solaris Residences, represented by Chris Brownley Ferguson Residence DRB16-0418 Final review of an exterior alteration (landscaping) 1250 Westhaven Circle/Lot 30, Glen Lyon Subdivision Applicant: John Ferguson, represented by Chris Forman Libertade LTD B16-0362 Final review of an exterior alteration (window/doors) 292 East Meadow Drive Unit 451/Tract B, Vail Village Filing 1 Applicant: Libertade LTD, represented by HMR Construction Friedman Residence B16-0363 Final review of an exterior alteration (windows/door) 508 East Lionshead Circle Unit 105/Lot 1, Block 1, Vail Lionshead Filing 1 Applicant: Barry Friedman, represented by The Home Depot at Home Services Page 4 Jonathan Jonathan Matt Chris Brian Jonathan Matt Chris Brian JR JR October 4, 2016 - Page 11 of 4C Armstrong Residence B16-0364 Final review of an exterior alteration (roof) 1150 Sandstone Drive Unit A/Lot 15, Casolar Vail II Applicant: John Armstrong, represented by G & G Roofing JR Forstl Residence B16-0365 JR Final review of an exterior alteration (roof) 2704 Larkspur Court/Lot 5, Block 3, Vail Intermountian Development Subdivision Applicant: Andrew Forstl Morken Residence B16-0375 JR Final review of an exterior alteration (windows/doors) 4595 Bighorn Road Unit 1/1-ot 3-5, Block 1, Bighorn 3rd Addition Applicant: Jonathan Morken, represented by Renewal by Andersen The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Page 5 October 4, 2016 - Page 12 of 4C TOWN OF VA10 PLANNING AND ENVIRONMENTAL COMMISSION September 26, 2016, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Members Present: Chairman Rediker, Brian Gillette, Ludwig Kurz, John Ryan Lockman, Henry Pratt, and Kirk Hansen Absent: Brian Stockmar Adjourned at 1:01 P.M. for a site visit to McDonalds, 2171 North Frontage Road West. Meeting resumed at 1:25pm. 2. A request for the review of a variance from Section 11-6-3 Business Signs, Vail Town Code, in accordance with the provisions of Section 11-10-1, Variances, Vail Town Code, to allow for two (2) 41.2 square foot internally illuminated menu boxes, located at 2171 North Frontage Road West/Lot 2B, Vail Das Schone Filing 3 (McDonalds), and setting forth details in regard thereto. (PEC16-0033) — 20 min Applicant: McDonalds, represented by Mauriello Planning Group Planner: Jonathan Spence Action: Approve Motion: Gillette Second: Kurz Vote: 6-0 1. No more than two (2) menu boards shall be permitted. The menu boards shall be located as shown on the site plan dated 08-26-2016. 2. No single menu board shall exceed 41.2 square feet in size, including framing. 3. No additional materials or signage, including, but not limited to, promotional advertisements or riders, shall be attached to the menu boards at any time. 4. The internal illumination of the menu boxes shall not be utilized when the restaurant is closed to the public. 5. Approval of this sign variance is contingent upon the applicant obtaining Town of Vail approval of an associated design review application. Staff Planner Spence provided an overview of the request and stated that one email in opposition to the application was received by staff. The email was distributed to PEC members. Gillette — asked to clarify DRB comments. Hansen — will all sides be used for signage and what side is counted? Spence — only the visible side is counted since the signs rotate. Allison Kent with Mauriello Planning Group provided a PowerPoint presentation and October 4, 2016 - Page 13 of 4C introduced some of the McDonalds representatives present. Representing McDonalds, Paul Nelson provided additional details about the McDonalds drive-thru service and why the requested signage is critical to their business objective. Mr. Nelson stated that the signage has been reduced in overall size from typical signage applications. Hansen — asked about dual sign ordering and whether dual lane is anticipated in the future. Nelson — dual lanes are not anticipated. Lockman — asked about similar signs in other locations. Nelson — discussed sign arrangements in other locations and how they typically have more structure associated with them. Mike Johnson with Eclipse Signs — spoke to other McDonalds sign applications. Allison Kent — continued with the presentation and provided greater details about the signage request. She mentioned that the sign concepts were provided to the DRB at the last meeting for feedback. Gillette — asked whether there are other drive-thrus in Vail. Kent — mentioned the former Wendy's location in west Vail. Rediker opened to Commissioner questions. Gillette — what other lighting is in the vicinity and how noticeable will the lighting be? Nelson - The signs will be backlit only with no additional lighting. Gillette — can the backlit signs be dimmed? Mike Johnson — it may be possible to dim. Gillette — are the sign panels parallel to the building? Have digital signs been explored? Nelson — not at this time. Gillette — how large is the existing sign? Johnson — 4 panel with a top display with around 60 sq. ft. plus the order box. Pratt — how far off the building are the freestanding signs? Kent — not far off the face of the building, perhaps 5-6 feet. Pratt — why not consider attaching to the side of the store? Johnson — explained that there are electrical panels in the way and a concrete retaining October 4, 2016 - Page 14 of 4C wall. Gillette — is the sign visible from anywhere? Spence — visible from Chamonix Lane. Rediker — asked about the customer order display (COD) and why that can't be separate from the signage. Johnson — logistically not enough space to separate the COD from the signage. Gillette — opportunity to install landscaping to shield visibility of the signage from Chamonix? Spence — landscaping would be off the McDonalds property. Spence — displayed an aerial view of the vicinity to show property boundaries. Spence pointed out there is existing landscaping on the west side of the Gart property. Lockman — asked question about the COD and whether the COD is being applied toward the quantified signage. Kent — clarified that the digital display would not be used for additional info. Kurz — asked about the 50 sq. ft. of unused signage as presented by Ms. Kent. Spence — clarified the town code signage allotments. Rediker — opened public comment. No public comment. Mentioned for the record the email of opposition to the proposed signage. Closed public comment. Gillette — agrees the drive thru is a unique situation and is adequately screened by landscaping in the vicinity. OK with the sign size proposed in the application. Pratt — believes the criteria for a variance is met and is a unique business. Is OK with the illumination, but thinks the sign is too large. In general OK with the variance. Kurz — believes the criteria for a variance is met and will provide for better customer service to McDonalds' customers. Is OK with the size as proposed in the application. Hansen — supports the application. Would like to add a condition that this signage shall only be allowed on the north side of the building. Lockman — supports the application as proposed. Rediker — supports the application as proposed. Pratt — doesn't think the COD counts as signage. Gillette — this is the only zone district that allows a drive thru in Vail? Kent — confirmed. October 4, 2016 - Page 15 of 4C 3. Approval of Minutes September 12, 2016 PEC Meeting Results Action: Approve, with changes Motion: Kurz Second: Lockman Vote: 6-0 Pratt — Correction to first paragraph on page 5: housing project NOT on this site. 4. Informational Update Betty Ford Alpine Garden Education Center Management Plan Update - Jonathan Spence - Nicola Ripley — provided an informational update and recap of the year to date with visitation. Mentioned there are ADA issues in the park that need to be resolved. Signage is an issue as people have difficulty finding the gardens. Drainage has become a big issue coming from the softball fields. Hansen — is anything being proposed to help with signage? Ripley — Town has made recent improvements, but particularly from the Village people have difficulty finding the park. Rediker — how many winter visitors are there daily? Ripley — approximately 20-25 visitors. Rediker — what events are drawing people to the facility? Ripley — educational, lectures, photography workshops, Rediker — were there ADA issues last winter that made accessibility a challenge? Ripley — yes, some accessibility issues were encountered Rediker — are you looking to the Town for assistance? Ripley — making the Town aware that there are ADA issues Gillette — does Vail Transit have any shuttle services that could help? Do other properties have accessibility issues? George Ruther — none known. This location is more isolated. Ripley — a summer shuttle through the park would be encouraged. Gillette — town should provide town -wide ADA service to these locations. Rediker — thinks winter access is more of an issue than summer. Ruther — Public Works is exploring different ideas to help. Hansen — are there facility expansion plans for the next 5-10 years? Are special events only considered from non -profits? October 4, 2016 - Page 16 of 4C Ripley — future improvements are not known at this time. Special events have primarily been non-profit, though there are weddings and similar facility rentals that aren't necessarily non- profit. Vail Housing 2027 Strategic Plan - George Ruther George Ruther provided an overview of the Vail Housing Strategic Plan. 5. Adjournment Action: Adjourn Motion: Lockman Second: Kurz Vote: 6-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department October 4, 2016 - Page 17 of 4C TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Stream Tract Tree Health PRESENTER(S): Paul Cada, Wild land Fire Program, Gregg Barrie, Sr. Landscape Architect ACTION REQUESTED OF COUNCIL: Staff is requesting feedback from the Council on the topic BACKGROUND: The purpose of this item is to brief Council on the decline of native trees within the Gore Creek stream tract and to discuss recommendations for addressing the issue on town -owned property. STAFF RECOMMENDATION: Staff is recommending several action steps, which are outlined in the attached Memorandum ATTACHMENTS: Description Memorandum October 4, 2016 - Page 18 of 4C TOWN OF Memorandum To: From: Date: Subject Vail Town Council Paul Cada, Wildfire Program Administrator Gregg Barrie, Senior Landscape Architect October 4, 2016 Stream Tract Tree Health PURPOSE The purpose of this item is to brief the Council on the decline of native trees within the Gore Creek stream tract and to discuss recommendations for addressing the issue on town -owned property. BACKGROUND The Town of Vail is no stranger to tree insect and disease issues. Starting in the early 2000's the Town was significantly impacted by an epidemic outbreak of native mountain pine beetle. During this outbreak millions of individual trees on private, town -owned and USFS managed lands were killed. Although the mountain pine beetle outbreak has subsided, the effects of this outbreak will be felt by generations in the Vail Valley. While the pine beetle epidemic has drawn the majority of the attention over the past decade, the town has also been dealing with another native insect that has reached epidemic levels locally. Starting in approximately 2006, pine needle scale (PNS) was identified as a potential threat to the health of spruce trees in town. PNS is a native insect that normally does not cause major tree health issues or grow to epidemic levels. This has not been the case within Vail. The scale populations throughout town have continued to grow in the past decade and the continual infestation of individual trees over many years has led to poor tree health and mortality at sites around town. A preventative spraying program, started in 2008 is finally starting to show some signs of success after reaching a crescendo of 2,400 sprayed trees in 2015. A new evaluation program in 2016 reduced that level of spraying to approximately 600 sprayed trees. In 2014, public works and fire department staff identified a new native pest that had arrived in Vail. Spruce beetle was first identified in dead trees along the stream tract in Ford Park. Since that time staff has identified a number of active pockets of spruce beetle from Ford Park to Donovan Park. Spruce beetle is a slightly less aggressive cousin to the mountain pine beetle. Unfortunately, PNS has stressed and weakened many trees making them an excellent host for the spruce beetle to reproduce. October 4, 2016 - Page 19 of 4C III. EVALUATIONS Over the past two years, the town's wildland fire crew has evaluated trees along the length of the town's stream tract. Dead and dying trees have been identified and located via GPS, and many dead trees have been marked. In that same time crews from fire and streets have removed approximately seventy-five dead trees along the stream walk and along the creek in Ford Park. Trees that were removed had been deemed safety hazards. In 2015 an inventory of the entire stream tract from Ford Park to Donovan Park identified 162 dead or nearly dead trees. In 2016 the inventory focused on the area from Ford Park to the Covered Bridge. 95 trees, mostly newly dead, were identified. Most of the dead trees show signs of spruce beetle infestation. Both surveys focused on dead trees only, not identifying currently infested trees that will soon be dead. Based on the growth in number of dead trees between 2015 and 2016 it is conceivable that 300-600 in the stream tract are currently infested with spruce beetle. See the attached map for the distribution of inventoried dead trees. IV. IMPACTS The significant number of dead and dying trees raises two important questions: 1) Should the trees be removed or left in place? 2) What are the impacts of either decision? The initial reaction to dead and dying trees is to simply remove them for aesthetic reasons and hazard concerns. However, removal of dead trees has impacts too. The following outlines some of the potential impacts of this problem: Aesthetic Concerns o Are dead trees located within busy, highly visible corridors acceptable? o Are dead trees behind private homes acceptable? o Dead trees provide habitat for birds and insects and return nutrients to the soil • Hazard Concerns o Falling trees in pedestrian areas o Property damage o These trees are a low fire hazard o Trees falling in the creek could create flooding issues, in -stream recreation hazards, and can be extremely difficult to remove Habitat and Water Quality o Removal of trees creates loss of habitat/cover for wildlife and aquatic dwellers like insects and trout. Decaying trees are good for bugs. o Loss of shade impacts water temperatures which is significant to aquatic life as well as to water treatment processes for the Eagle River Water and Sanitation District Town of Vail Page 2 October 4, 2016 - Page 20 of 4C o Tree roots provide bank stabilization and pollutant filtration, canopies intercept stormwater and slow runoff. Trees also sequester carbon and reduce air pollution. For many trees, the only safe "drop" location is into the creek. This can disturb stream gravel beds and fish habitat Preventative Spraying o Insecticides for spruce beetle somewhat ineffective or highly impactful to stream health • Budget Concerns o Most of these trees are very large and are difficult to access. Removal of the trees is time and cost intensive. V. STAFF RECOMMENDATION Staff recommends the following course of action to address this issue: 1) Over the course of the winter, develop a plan that outlines the Town's management objectives for the trees on the stream tract. This plan should be developed with the input of public works, fire, community development and council, and should seek community support through the PEC process. The plan should address: a. Management goals and objectives b. Current inventory of trees c. Identified insect and disease issues d. Priority of treatment areas e. Preventative treatment options f. Evaluation and impacts of a tree planting/revegetation program 2) Continue with the removals of specific hazard trees: a. Threat to parks, pedestrian areas, bike paths, etc. b. Threat to public or private property 3) Evaluate an increase in the Tree Maintenance budget to remove highest priority hazard trees. a. Current funding will not be sufficient to remove all currently identified trees, but should be enough to address high priority areas. b. The existing Tree Maintenance budget is $65,000 annually. This year, with the reduction in spraying, the town spent approximately $30,000. If the budget were to be increased to by $25,000 for the next several years, many of the dead trees could be removed. Much of the work will be performed by private contractor 4) Consider removal of live trees currently infested with spruce beetle to reduce spread of the insect a. Conduct survey of stream tract in 2017 to identify currently infested trees and try to remove them before mid June 2017 Town of Vail Page 3 October 4, 2016 - Page 21 of 4C 5) Preventative spraying a. Continue adaptive management process for PNS treatment including pre - spraying evaluations. b. Investigate preventative treatment options for the control of spruce beetle. Involve the Colorado State Forest Service and USFS Rocky Mountain Region, Forest Health Protection Group for technical assistance. VI. ACTION REQUESTED BY COUNCIL Staff requests that the council provide feedback on the recommendations as well as the management goals of the proposed management plan. Town of Vail Page 4 October 4, 2016 - Page 22 of 4C for miss - -"W C;nvprprl RririnP to Fnrrl Park nParl nr nvinn TrPP.q s � ' Jw- 17 v � f • r - 7A ' ♦- 1 , tw- sJot�Legend TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Chamonix Neighborhood — 60 Day Chamonix Neighborhood Scope of Services Agreement Update PRESENTER(S): George Ruther, Director of Community Development and Michael O'Connor, Triumph Development ACTION REQUESTED OF COUNCIL: No action is requested at this time BACKGROUND: The purpose of this memorandum is to provide an update on the status of work completed to date and work still underway with regard to the 60 Day Chamonix Neighborhood Scope of Services Agreement. The Agreement was executed by and between the Town of Vail and Triumph Development on August 16, 2016. Pursuant to the terms of the Agreement the deliverables outlined in the scope of services are to be completed by October 12, 2016. ATTACHMENTS: Description Staff Memorandum October 4, 2016 - Page 24 of 4C rowN ofvain ") Memorandum To: Vail Town Council From: Community Development Department Date: October 4, 2016 Subject: Chamonix Neighborhood — 60 Day Chamonix Neighborhood Scope of Services Agreement Update I. PURPOSE The purpose of this memorandum is to provide an update on the status of work completed to date and work still underway with regard to the 60 Day Chamonix Neighborhood Scope of Services Agreement. The Agreement was executed by and between the Town of Vail and Triumph Development on August 16, 2016. Pursuant to the terms of the Agreement the deliverables outlined in the scope of services are to be completed by October 12, 2016. At this time, the Town and Triumph are approximately 30 days into the 60 day process. II. First 30 Days A substantial amount of progress has been made over the past 30 days. For instance, two site plan designs are being developed, conceptual townhouse and duplex unit floor plans (four unit types) have been developed for initial contractor pricing, civil engineering and site grading for each of the site plan designs is advancing towards completion, an RFP has been prepared and distributed to qualified systems -built vendors for pricing, and preliminary project level and detailed construction budgets are being created. The following initial findings are beginning to appear based upon the work completed to date: • Gaining vehicular access to the site from Chamonix Lane negatively impacts the cost of construction and the phasing of development on the site. • An all townhouse and duplex program reduces the number of units that can be constructed on the site. • An export of dirt from the site will occur. • Four residential unit type floor plans provide a variety of floor plan options, unit sizes, unit layout and design, and allows for diversity of exterior building scale and massing. • The construction of a sidewalk along Chamonix Lane requires substantial engineering and cost and other alternatives for pedestrian circulation should be evaulated. • Adequate vehicle parking and interior storage can be accommodated in each of the four residential unit floor plan designs. • The constructability of residential units accessed from Chamonix Lane complicates the phasing of construction. In accordance with the Agreement the following actions are at varying stages of completion: • Prepare conceptual site plans depicting two different density scenarios October 4, 2016 - Page 25 of 4C • Design and develop conceptual townhouse and duplex unit floor plans • Prepare preliminary building sections and architectural elevations • Conceptual civil engineering and site grading plan for each of the two density Scenarios • Prepare an updated project -level development budget and detailed construction budget based upon estimates of probable cost for each residential unit type and each site plan option • Propose a construction schedule and recommend a preferred phasing plan presuming an initial construction start no later than May 1, 2017. • Complete the due diligence process on system -built off site construction including schedule implications, cash flow and an initial estimate of cost for a system- built approach and a comparison to on-site stick framed construction • Prepare a proposed development pro forma whereby the Town of Vail provides the financing for the project • Propose a plan outlining the specific strategies and roles of the various parties involved in the marketing of the homes III. Next 30 Days • Architecture - Further refine unit floor plans and architecture to prepare for PEC/DRB and public pre -sales process. • Civil Engineering - Vet site plans with key stakeholders including ERWSD, Fire Department and Public Works. • System -built Construction - Due diligence and pricing from multiple qualified system -built residential suppliers. • Development and Construction Budgeting - Finalize preliminary development budget for each site plan including breakdown of preliminary cost by unit type. • Draft Development Agreement — Finalize Draft of Development Agreement to continue work after Town Council presentation and authorization. • Recommended Marketing, Reservations & Presales - Public outreach and market research to provide invaluable feedback on the marketability of the plan. Also will provide guidance on prudent phasing. Presales would begin with open houses and advertised website to generate list of interested buyers, unit preferences, and basic financial information about the prospective buyers. IV. Next Steps with the Vail Town Council The next steps in the decision making process will occur with the Vail Town Council on Tuesday, November 1St. At that time, a complete report will be presented to the Town Council addressing each of the actions outlined in the Agreement. Further, the town staff and development team will provide a recommended course of action for the Town Council's consideration based upon the findings of the report and the work completed up to that point. Town of Vail Page 2 October 4, 2016 - Page 26 of 4C VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Eagle County Social Detox Program Update ATTACHMENTS: Description Memo Eagle County Social Detox Program TOWN OF VAIP October 4, 2016 - Page 27 of 4C 11' Pot -t TOWN OF VA I L " Memorandum To: Vail Town Council From: Stan Zemler, Town Manager Dwight Henninger, Chief of Police Daric Harvey, Police Commander Date: August 16, 2016 Subject: Eagle County Social Detox Program Executive Summary The current countywide social detoxification program will no longer exist after September 30. The Vail Police Department has provided operating space for the alcohol and substance facility (detox) for approximately the past five (5) years. The facility is operated using counselors from MindSprings Health (formerly Colorado West) who monitor the clients while in detox and refer them to long term treatment after discharge, if needed. Prior to this system, those needing services were brought into the police department and housed in a jail cell. No additional follow up with the person was performed following their release under this method. The lack of follow up contributed to high utilizers re -admitting into the Emergency Department and generating law enforcement calls for service. To qualify to be brought into detox, a person must meet two criteria: severely intoxicated and pose a danger to the health and safety of themselves or others. MindSprings services are currently contracted on an annual basis with additional financial support from Eagle County Public Health, Avon Police, Eagle Police, Eagle County Paramedics, Vail Valley Medical Center, and some state funding. Detox has become the access point for admission to substance abuse treatment services. In May of 2016, the Colorado Office of Behavioral Health (OBH) conducted a revision of the rules social detox facility certification. Under these changes, the level of required training and the number of on -duty staff were both increased. MindSprings sought a waiver to prevent any increases to our current program rates. On July 15, 2016, OBH conducted a site inspection of the Vail detox facility and denied the requested waiver. This impacted MindSprings' operating costs which resulted in a $137,008 increase to continue the current detox program, which has a current budget of $142,896. The increase would bring the total program cost to $279,904. The current contributions from local governments are $130,513. This funding change took effect September 30, 2016, and MindSprings Health social detox services discontinued operations in Eagle County. October 4, 2016 - Page 28 of 4C To continue the detox program, the two medical centers in the valley (Vail Valley Medical Center and Centura) were approached and asked if they would provide or give operating space for this service. VVMC committed to providing limited funds in supporting the existing program's shortfall, but was unable to provide operating space or staff. Centura's Emergency Department Director was unwilling to discuss any possible partnership for this program. However, both the Office of Behavioral Health and the county law enforcement agencies feel an increased level of partnership with a medical center would increase the level of service currently provided by the program and comply with OBH rules without incurring additional service costs. Discussion A detoxification program that incorporates both a safe location for significantly intoxicated people and a treatment access point for those suffering from addiction is an important component in reducing police calls for service and emergency room visits. Social detox programs are licensed by the Colorado Office of Behavioral Health (OBH). Programs must employ workers trained in the recognition of symptoms from a variety of different narcotics/alcohol, and recovery techniques for those suffering from withdrawal. This level of training is significantly less than that required for the medical detox programs currently used by VVMC and Centura. Although detox is typically recognized as a medical procedure, OBH certifies facilities across the state to provide social detox services as long as the provider has access to and is partnered with a medical facility. Our current model complies with this because Mindsprings Health has current partnerships with VVMC, despite being in separate buildings. This partnership is 460 440 420 400 Intox Party, Calls for Service ■ Total required to ensure that if a medical emergency arises during social detox services that the client will receive timely lifesaving measures. Although access to post discharge substance treatment services is not a requirement for program certification, case management activities by those who enter social detox facilities have been shown to iso reduce the number of those deemed "high service utilizers" that 360 suffer from addiction and 2010 2011 2012 2013 2014 2015 repeatedly need detox services. In — 2013, a case manager was hired for the Eagle County detox program which significantly reduced countywide calls for service related to intoxicated parties (see above). The "high service utilizers" often present at emergency rooms requesting medical aid without a life threatening medical emergency that emergency rooms are designed for. Statistics for reducing the impact on emergency room visits by extremely intoxicated parties was not available, but has been reported by medical professionals during quarterly detox meetings as substantial. The "world class" model of service integrates the three disciplines (medical, addiction treatment, and behavioral health) into a single location to address specific issues that Town of Vail Page 2 October 4, 2016 - Page 29 of 4C may appear to be something else. In this respect, if a person comes to an emergency room for medical treatment of a broken arm from falling, but is identified as suffering a substance addiction from practicing self-medication to alleviate a behavioral health condition, healthcare providers can identify the true underlying reason why the person's health is adversely affected and provide effective treatment. Although medical treatment is needed for the broken arm, the real reason this occurred was due to severe intoxication because the person is trying to self-medication their behavioral health condition. The medical and substance use conditions in this example really result from an untreated behavioral health issue. Studies consistently show links between these three disciplines, which is why care coordination has become such a significant health care topic across the nation. The Eagle County detox program was not designed as an integrated model but is a significant improvement from prior substance abuse response methods. Currently VVMC has the Police Department transport this type of person to social detox after receiving medical treatment. History of Detox Programs in Eagle County In the early part of 2000, the Vail Police Department participated in a detox program that was facilitated in Summit County by a provider other than MindSprings Health. Participation in the Summit County program provided a number of challenges which were further complicated during the winter months. In 2002, Colorado West (currently d.b.a. MindSprings Health) opened a regional facility in Glenwood Springs, which later facilitated a program known as "Last Call." The regional program provided coverage for Eagle, Garfield, and Pitkin counties who all provided funding. Funding for the program was based on how many clients were brought in by a specific agency that was later billed based on its respective usage. However, this model did not last as Colorado West (MindSprings Health) could not support their operations using this funding model. The following year regional law enforcement agency leaders met to discuss the future of the program. The result was a proposed funding model that was designed to share the expense between hospitals and local governments. The percentage was a 60/40 split, which the hospitals involved in the discussion disputed. Without clear resolution, those in need of substance addiction service were brought into a jail and did not connect with any addiction counselors to address the substance use problem. Funding models continued to be debated until 2008, when a program in Eagle County was established. The agreed funding model was that local governments would pay to support detox service based on the number of liquor licensed establishments and population within each jurisdiction. Additionally, the Vail Valley Medical Center and Ambulance Services of the time also agreed to contribute. Based on that model, the Town of Vail contributed funds in the amount of $32,874 annually. The rates devised in 2008 have been kept the same to the present day. The current contributions are depicted below. Town of Vail Page 3 October 4, 2016 - Page 30 of 4C Current Partners Current Contributions ECAD 3.25% $5,000.00 VVMC 9.74% $15,000.00 ADAD 8.71% $13,412.00 Eagle County 38.95% $60,000.00 Avon 12.70% $19,567.00 Vail 21.34% $32,874.00 Eagle PD 5.32% $8,190.00 TOTAL $154,043.00 Status Today Current Contributions 5% 2 10% ■ ADAD ■ ECAD Avon ■ Eagle County ■ Eagle PD Vail VVMC MindSprings Health has agreed to continue the current model if the OBH rule of additional staffing were to be waived or mitigating by combining efforts with other programs. Collocating this program in one of the hospital emergency rooms in Eagle County would satisfy the rule revisions that are causing such a significant increase in program cost. In speaking with the Office of Behavioral Health compliance manager about the reason for the rule revision, the manager stated the rule of two had long been in OBH regulations, but was inadvertently removed many years ago. The detox program in Eagle County has operated with one technician on duty since its inception. The compliance manager also relayed a safety incident that occurred in Steamboat Springs. The detox operation in Steamboat Springs is also provided by MindSprings Health and housed in a facility attached to the county courthouse. The operation has a panic alarm and was staffed by a single counselor when in operation. A male client who was significantly impaired became agitated with the counselor and became aggressive toward the counselor. The staff member turned to call 911 and the client attacked her pushing her into a wall. The compliance manager stated that there had always been a certification rule requiring two staff members to be on duty, which had "inadvertently" been replaced by a ratio of 1 counselor to 10 clients. However, the rule of two counselors was reinstated and further justified following the incident in Steamboat Springs. Town of Vail Page 4 October 4, 2016 - Page 31 of 4C 140 120 100 80 60 40 20 0 2012 Summary of Admissions 2013 2014 2015 2016 ■ Sum of Admits ■ Sum of Clients The quality of care being provided by our current treatment model has produced significant results. The direct impact to law enforcement agencies county- wide has reduced calls for service for intoxicated parties by 13% over the past three years. Detox admissions data also shows a significant reduction in those being placed in protective custody and a significant reduction in "high service utilizers." Over the past four years, those needing detox services were reduced by 39.1 % overall. The total number of "high service utilizer" visits comprised 26.5% of the detox total visits in 2013 and has reduced to only 10.6% in 2016. These reductions correlate in time to the implementation of the detox case manager who actively follows up with clients and helps increase their access to long term substance abuse treatment. The case manager also correlates to an increase in the percentage of clients entering long term care following contact with detox. In 2015, 11.4% of detox clients entered long term care. However, that number doubled in 2016 to 26.5% of detox clients entering long term care. While this can't immediately be pointed to as the causal factor in the overall reductions in calls for service and "high service utilizers," the timing is at least a strong indication of a direct correlation. Conclusion The current model of social detox used by the Eagle County detox program has increased access to substance use treatment and resulted in lower police intoxicated party calls for service. While specific numbers are not available, the detox program has admittedly reduced those presenting to emergency rooms for medical treatment without a life threatening emergency and decreased the need for ambulance transport. Studies have shown that an integrated care model can produce more effective treatment plans which identify root causes of addiction and their related issues. The OBH rule changes that are affecting our current detox model have raised costs to the point that sustaining the current funding may not be possible from primarily local governments. However, this model has created successful solutions for a significant issue facing Eagle County. The previous detox response of placing a person into a jail cell as protective custody for an intoxicated person did not provide the access to care. Intoxication and substance abuse is not a crime, but a health issue. The pathway forward is unclear, but an effective model and statewide requirement is to partner with medical institutions. Vail Valley Medical Center and Centura Health in Eagle County have clearly indicated that they are incapable of providing social detox services or providing operating Town of Vail Page 5 October 4, 2016 - Page 32 of 4C space for social detox on their campuses. Chief Henninger and I met with Doris Kirchner and Sheila Sherman about a potential partnership to continue the program. Doris committed to financially supporting the program in an unspecified amount, but cited lack of space and interruption of medical care as the reasons VVMC would be unable to provide operating space for the program. Doris and Sheila reiterated that they wish to be a good partner with the Town, but have constraints they are unable to overcome. Collocating social detox within a 24 hour medical facility would satisfy OBH requirements, increase the integration of care, and keep operating costs for the current program to a manageable figure. This option is widely viewed as the best option, but we are continuing to explore other alternatives. The following are some possible alternatives we are continuing to assess. One alternative is to return housing intoxicated parties in a jail cell if there is not a medical need beyond a substance impaired state. This will increase liability for those agencies that do not have 24 hour staffed facilities and reduce the progress we have made toward helping those with addictions in Eagle County. Without a better solution, the law enforcement response to intoxicated parties in Eagle County will likely return to placing parties in a jail cell with no follow up. Determining who has an addiction and increasing access to these services will certainly have an impact on the number of these incidents public safety responders will be called to handle, and those presenting at local emergency rooms. Another possibility is to actively advertise for other substance treatment organizations to bid for the opportunity to provide this service. Through other current partnerships, the organizations who have expressed interest in providing these services do not have a local facility and would be subject to the same OBH requirements that are causing the price increase by MindSprings Health. Summit County has a program that will continue to operate and a possibility exists that we could contribute to their operation. A third alternative is to fund the operating shortfall. However, other local partners have clearly stated that their budgets will not support any increase. In fact, most other partners have stated that their elected officials wish to reduce funding. Therefore, the only way to pursue this option would be for the shortfall to be supplied by the Town of Vail. This is for the Council's information at this time as we continue to explore options since the Eagle County program has discontinued. Town of Vail Page 6 October 4, 2016 - Page 33 of 4C VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: August 2016 Sales Tax Report ATTACHMENTS: Description August 2016 Sales Tax Report TOWN OF VAIP October 4, 2016 - Page 34 of MEMORANDUM September 26, 2016 To: Vail Town Council Stan Zemler Kathleen Halloran From: Sally Lorton Re: August Sales Tax Vail will collect an estimated $183,226 in additional August sales tax to bring collections to $1,805,798. August would be up 6.1 % or $103,219 from August 2015 and up 2.6% or $44,978 from budget. Year to date would be up 2.2% or $399,605 from 2015 and up .4% or $68,004 from budget. October 4, 2016 - Page 35 of 4C Month 2005 2006 2007 2008 2009 2010 Town of Vail Sales Tax Worksheet 9/26/2016 2011 2012 2013 2014 2015 Budget 2016 Collections Budget Variance % Change from 2015 % Change from Budget January 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,696,798 3,722,428 3,737,827 15,399 1.11% 0.41% February 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,477,419 3,593,947 3,727,134 3,745,091 17,957 4.21% 0.48% March 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,788,185 4,053,961 4,143,010 4,225,052 82,042 4.22% 1.980 April 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,186 1,280,641 1,370,929 1,341,310 1,088,339 (252,971) -20.61% -18.86% May 458,770 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 584,454 632,924 653,167 20,243 11.76% 3.20% June 834,913 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,242,400 1,232,687 1,316,682 83,995 5.98% 6.81% July 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,829,102 1,937,989 1,954,345 1,978,706 24,361 2.10% 1.25% August 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,674,813 1,702,579 1,760,820 1,622,572 (138,248) -4.70% -7.85% Total 11,859,850 12,823,895 13,746,553 14,762,293 12,372,704 12,655,490 14,094,975 14,624,141 15,880,926 17,294,381 18,183,057 18,514,658 18,367,436 -147,222 1.01% -0.80% September 795,807 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,240,277 1,184,930 October 566,173 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 835,649 843,227 November 713,117 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 997,100 1,046,566 December 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,818,096 3,885,849 3,998,619 Total 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 25,141,932 25,588,000 October 4, 2016 - Page 36 of 40 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: September Revenue Update ATTACHMENTS: Description revenue update TOWN OF VAIP October 4, 2016 - Page 37 of TOWN OF VAIL REVENUE UPDATE October 4, 2016 Sales Tax Upon receipt of all sales tax returns, August collections are estimated to be $1,805,798 up 6.1 % from last year and up 2.6% compared to budget. Year to date collections of $18,582,662 are up 2.2% from prior year and up 0.4% from budget. Inflation as measured by the consumer price index was up 1.1% for August. The annual budget totals $25.6 million. Real Estate Transfer Tax (RETT) RETT collections through September 26 total $3,817,790 down 16.1% from this time last year. 2015 annual collections totaled $6,965,617, a record year since the peak in 2008. The annual 2016 RETT budget currently totals $6.5 million, a decrease of 6.7% from prior year collections. Construction Use Tax Use Tax collections through September 26 total $1,510,272 down 27.8% from this time last year. The annual budget totals $1,545,000. Summary Across all funds, year-to-date total revenue of $44.8 million is up 4.5% from the amended budget and down 1.2% from prior year. 2016 budget to actual variances are related to an increase in parking revenue received in 2016. Year- to-date parking revenue is up 17.2% compared to budget and up 12.3% from prior year. 2016 actual variances from 2015 relates to housing fee -in -lieu. In 2015 housing fee -in -lieu collections totaled $1.9M with the majority of that received from the Vail Valley Medical Center for reconstruction. -1- October 4, 2016 - Page 38 of 4C TOWN Of VAJL' VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) -to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Encroachment lease for 332 Mill Creek Circle, dated April 3, 1979; 2) C.R.S. §24-6- 402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Welcome Center contract and transition. PRESENTER(S): Matt Mire, Town Attorney October 4, 2016 - Page 39 of 4C VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess at 4:30 pm TOWN OF VAIP October 4, 2016 - Page 40 of