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HomeMy WebLinkAbout2016-10-04 Agenda and Supporting Documentation Town Council Afternoon Meeting AgendaVAIL TOWN COUNCIL REGULAR MEETING
Agenda TOWN Of VAIL'
Town Council Chambers
75 South Frontage Road W., Vail, CO 81657
2:00 PM, October 4, 2016
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1. Site Visits
1.1. Tour village areas to view Gore Creek stream tract tree health 30 min.
Presenter(s): Gregg Barrie, Landscape Architect, Paul Cada, Wildland Fire
Coordinator
Background:
A walking tour that shows the decline of native trees within the Gore Creek
stream tract. A discussion will follow after all of the site visits.
1.2. 1-70 Underpass Project 30 min.
Presenter(s): Tom Kassmel, Project Engineer
Background: The 1-70 Vail Underpass will be wrapping up its first years
construction season by the end of November, which is just around the
corner. CDOT and Town staff will provide Town Council with a tour of the
site and show the progress that has been made. Highlights of the tour will
be touring the new roundabout locations, walking through the underpass
and viewing the new 1-70 bridges from underneath, and seeing the stone
veneer that has been installed on the new bridge abutments.
1.3. Homestake at Vail Condominium Complex at 1136 Sandstone Drive 30 min.
Presenter(s): Brian Garner, Planner
Background: Site visit to 1136 Sandstone Drive, Homestake at Vail
Condominiums, to view proposed location on public right-of-way for new
trash & recycle enclosure. Discussion will occur during evening meeting as
a "request to proceed through development process".
2. DRB / PEC Update
2.1. DRB/PEC Update 5 min.
Presenter(s): Chris Neubecker, Planning Manager
3. Presentations / Discussion
3.1. Stream Tract Tree Health 15 min.
Presenter(s): Paul Cada, Wildland Fire Program, Gregg Barrie, Sr.
Landscape Architect
Action Requested of Council: Staff is requesting feedback from the Council
October 4, 2016 - Page 1 of 40
on the topic
Background:
The purpose of this item is to brief Council on the decline of native trees
within the Gore Creek stream tract and to discuss recommendations for
addressing the issue on town -owned property.
Staff Recommendation: Staff is recommending several action steps, which
are outlined in the attached Memorandum
3.2. Chamonix Neighborhood — 60 Day Chamonix Neighborhood Scope of 15 min.
Services Agreement Update
Presenter(s): George Ruther, Director of Community Development and
Michael O'Connor, Triumph Development
Action Requested of Council: No action is requested at this time
Background: The purpose of this memorandum is to provide an update on
the status of work completed to date and work still underway with regard to
the 60 Day Chamonix Neighborhood Scope of Services Agreement. The
Agreement was executed by and between the Town of Vail and Triumph
Development on August 16, 2016. Pursuant to the terms of the Agreement
the deliverables outlined in the scope of services are to be completed by
October 12, 2016.
4. Information Update
4.1. Eagle County Social Detox Program Update 5 min.
4.2. August 2016 Sales Tax Report
4.3. September Revenue Update
5. Matters from Mayor, Council and Committee Reports
6. Executive Session
6.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to 20 min.
discuss the purchase, acquisition, lease, transfer, or sale of property
interests; to receive legal advice on specific legal questions; and to
determine positions, develop a strategy and instruct negotiators, Regarding:
Encroachment lease for 332 Mill Creek Circle, dated April 3, 1979; 2)
C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal
questions; and to determine positions, develop a strategy and instruct
negotiators, Regarding: Welcome Center contract and transition.
Presenter(s): Matt Mire, Town Attorney
7. Recess
7.1. Recess at 4:30 pm
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by Public Access Television Channel 5 and
October 4, 2016 - Page 2 of 40
available for public viewing as the meeting is happening. The meeting videos are also posted to Channel 5 website
the week following meeting day, www.publicaccess5.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48
hour notification. Please call 970-479-2356, Telecommunication device for the deaf (TDD) for information.
October 4, 2016 - Page 3 of 40
TOWN OF VAIP
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Tour village areas to view Gore Creek stream tract tree health
PRESENTER(S): Gregg Barrie, Landscape Architect, Paul Cada, Wildland Fire Coordinator
BACKGROUND:
A walking tour that shows the decline of native trees within the Gore Creek stream tract. A
discussion will follow after all of the site visits.
October 4, 2016 - Page 4 of 40
TOWN OF VAR'
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: 1-70 Underpass Project
PRESENTER(S): Tom Kassmel, Project Engineer
BACKGROUND: The 1-70 Vail Underpass will be wrapping up its first years construction season
by the end of November, which is just around the corner. CDOT and Town staff will provide Town
Council with a tour of the site and show the progress that has been made. Highlights of the tour will
be touring the new roundabout locations, walking through the underpass and viewing the new 1-70
bridges from underneath, and seeing the stone veneer that has been installed on the new bridge
abutments.
October 4, 2016 - Page 5 of 40
TOWN Of VAJL'
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Homestake at Vail Condominium Complex at 1136 Sandstone Drive
PRESENTER(S): Brian Garner, Planner
BACKGROUND: Site visit to 1136 Sandstone Drive, Homestake at Vail Condominiums, to view
proposed location on public right-of-way for new trash & recycle enclosure. Discussion will occur
during evening meeting as a "request to proceed through development process".
October 4, 2016 - Page 6 of 40
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: DRB/PEC Update
PRESENTER(S): Chris Neubecker, Planning Manager
ATTACHMENTS:
Description
September 21, 2016 DRB Meeting Results
September 26, 2016 PEC Meeting Results
TOWN OF VAIP
October 4, 2016 - Page 7 of 40
0
rowN of va
MEMBERS PRESENT
Bill Pierce
Rollie Kjesbo
Doug Cahill
Peter Cope
Andy Forstl
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
September 21, 2016
Council Chambers
75 South Frontage Road West - Vail, Colorado, 81657
PROJECT ORIENTATION
SITE VISITS
MEMBERS ABSENT
1. Slifer Building - 230 Bridge Street
2. Derose, Miler & Corbin Residences - 4460 Timber Falls Court
3. Breakaway West - 1023 Lions Ridge Loop
MAIN AGENDA
1:30pm
3:00pm
Derose, Miler & Corbin Residences DRB16-0371 Matt
Final review of an exterior alteration (decks)
4460 Timber Falls Court Units 1602, 1605, 1608/ Unplatted
Applicant: Vince Derose, Kevin Miller & Alicia Corbin, represented by BluSky Restoration Contractors
ACTION: Approve, with conditions
MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0
CONDITION(S): The applicant shall revise plans to indicate that the new railing system will match
the existing railings on all of the decks on Building 16.
2. Gorla Residence DRB16-0340 Matt
Final review of new construction (duplex)
4822 Meadow Lane/Lot 9, Block 7, Bighorn Subdivision 5t" Addition
Applicant: Vincent Gorla, represented by Concept 30
ACTION: Table to October 5, 2016
MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0
3. Cascade Hotel DRB16-0359 Chris
Final review of an exterior alteration (porte cochere)
1300 Westhaven Drive/Unplatted
Applicant: Vail Hotel Partners LLC Laurus Corporation, represented by Mauriello Planning Group
ACTION: Approve, with conditions
MOTION: Kjesbo SECOND: Forstl VOTE: 4-0-1 (Pierce recused)
CONDITION(S): All references to the screen wall near the valet parking area shall be removed form
the plans.
4. Price/Beaver Dam Development Residence DRB16-0370
Final review of new construction (duplex)
354 Beaver Dam Road/Lot 9, Block 2, Vail Village Filing 3
Page 1
Chris
October 4, 2016 - Page 8 of 40
Applicant: Kent & Andrea Price and Beaver Dam Development Co. LLC, represented by Suman
Architects
ACTION: Approve
MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0
5. McDonalds DRB16-0377 Jonathan
Final review of a sign (Business id)
2171 North Frontage Road West/Lot 2B, Vail Das Schone Filing 3
Applicant: McDonalds, represented by Mauriello Planning Group
ACTION: Approve
MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0
6. McDonalds DRB16-0379 Jonathan
Conceptual review of a sign (Menu)
2171 North Frontage Road West/Lot 2B, Vail Das Schone Filing 3
Applicant: McDonalds, represented by Mauriello Planning Group
ACTION: N/A
7. Slifer Building LLC DRB16-0381 Jonathan
Final review of changes to approved plans (window)
230 Bridge Street/Lot B, Block 5, Vail Village Filing 1
Applicant: Slifer Building LLC, represented by John M Perkins Architects
ACTION: Approve
MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0
8. Galvin Residence DRB16-0394 Jonathan
Conceptual review of an addition
303 Gore Creek Drive Unit 9/Lot 9, Block 5, Vail Village Filing 1
Applicant: Christopher Galvin Trust, represented by Shepherd Resources Inc.
ACTION: N/A
9. Sun Up Trust Residence DRB16-0395 Jonathan
Conceptual review of an addition
303 Gore Creek Drive Unit 10/Lot 10, Block 5, Vail Village Filing 1
Applicant: Sun Up Trust LLC, represented by Shepherd Resources Inc.
ACTION: N/A
STAFF APPROVALS
Vail Spa Condominiums DRB16-0310 Chris
Final review of an exterior alteration (mini AC system)
710 West Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 3
Applicant: Vail Spa Condominiums
Vail Mountain School DRB16-0313 Jonathan
Final review of an exterior alteration (parking)
3000 Booth Falls Road/Lot 1, Vail Mountain School Subdivision
Applicant: Vail Mountain School, represented by Pierce Architects
Heathers of Vail DRB16-0350 Brian
Final review of an exterior alteration (repaint)
5197 Black Gore Drive/Lots 6-8, Heather of Vail
Applicant: Heathers of Vail HOA, represented by McNeill Property Management
Page 2
October 4, 2016 - Page 9 of 40
Worldview LLD DRB16-0353
Final review of an exterior alteration (landscaping)
1850 Lionsridge Loop/Lot 15, Dauphinais-Moseley Filing 1
Applicant: Worldview LLD, represented by Old Growth Tree Service
Biszantz Residence DRB16-0355
Final review of an exterior alteration (fence)
2897 Timber Creek Drive Unit D24/Unplatted
Applicant: Samantha Biszantz
Montaneros DRB16-0357
Final review of an exterior alteration (sky lights)
684 West Lionshead Circle/Lot 8, Block 1, Vail Lionshead Filing 3
Applicant: Montaneros HOA, represented by Hunn Consulting Group
Yue/Andren Residence DRB16-0360
Final review of an exterior alteration (windows, patio)
548 South Frontage Road West Unit 303 (Westwind at Vail)/Unplatted
Applicant: Thomas Yue & Cindi Andren, represented by Davis Design Group
Meyer Residence DRB16-0362
Final review of an exterior alteration (window)
1710 Sunburst Drive Unit 8 (Vail Golfcourse Townhomes)/Lot 1, Sunburst Filing 3
Applicant: Russ Meyer, represented by Jay Nobrega
Acevedo Residence DRB16-0366
Final review of an exterior alteration (window, patio)
508 East Lionshead Circle Unit 302 (Vantage Point)/Lot 1, Block 1, Vail Lionshead Filing
Applicant: Alfonso B Acevedo Trust, represented by Davis Design Group
Vail Golf Course Townhomes DRB16-0373
Final review of an exterior alteration (landscaping)
1730 Golf Lane/Area A, Sunburst at Vail
Applicant: Vail Golf Course Townhomes Phase IV, represented by Ceres Landcare
Luchinsky Residence DRB16-0376
Final review of an exterior alteration (window well)
950 Red Sandstone Road Unit 27/Potato Patch Club Condominiums
Applicant: Rick Luchinsky, represented by William Reslock
Savoy Villas DRB16-0383
Final review of an exterior alteration (landscaping)
1200 Lionsridge Loop/Lots 6-10, Block C, Lion's Ridge Subdivision
Applicants: Savoy Villas HOA, represented by Ceres Landcare
Yedlin Residence DRB16-0384
Final review of an exterior alteration (windows/doors)
4660 Vail Racquet Club Drive Unit 9/Vail Racquet Club Condominiums
Applicant: Jay Yedlin, represented by Jason Morris
Diamond Rock Hospitality DRB16-0385
Final review of an exterior alteration (Paving)
715 West Lionshead Circle/West Day Subdivision
Applicant: Diamond Rock Hospitality, represented by Robert Velasquez
Page 3
Matt
Brian
Matt
Jonathan
Matt
Jonathan
Brian
Chris
Brian
Chris
Matt
October 4, 2016 - Page 10 of 4C
Arrabelle at Vail Square LLC DRB16-0386
Final review of a sign application (Smartwool)
675 Lionshead Place Unit C-2/1-ot 1 & 2, Lionshead Filing 6
Applicant: Arrabelle at Vail Square LLC, represented by Todd Arch itectu re. corn
1-70 Vail Underpass DRB16-0387
Final review of changes to approved plans (stone)
1-70 Vail Underpass/Unplatted
Applicant: Town of Vail, represented by Tom Kassmel
Belzley Residence DRB16-0389
Final review of an exterior alteration (windows, door)
508 East Lionshead Circle Unit 112 (Vantage Point)/Lot 2, Block 1, Vail Lionshead Filing 1
Applicant: SCLC LLC, represented by Extreme Builders
Mill Creek Circle LLC DRB16-0390
Final review of an exterior alteration (landscaping)
328 Mill Creek Circle/Lot 4, Block 1, Vail Village Filing 1
Applicant: Mill Creek Circle LLC, represented by Ceres Landcare
Larson Residence DRB16-0391
Final review of changes to approved plans (vent)
548 South Frontage Road West Unit 101 (Westwind)/
Applicant: Alan & Laurie Larsen, represented by David Korbel
Vail Medical Professional Building DRB16-0397
Final review of an exterior alteration (paint)
108 South Frontage Road/Lot 2, Vail Village Filing 2
Applicant: Vail Clinic, represented by David Lyle
McCoy Residence DRB16-0399
Final review of an exterior alteration (doors)
4682 Meadow Drive Unit A2/Mountain Meadow Condo Phase III
Applicant: Donna McCoy, represented by Lonnie Hoppe
Solaris Residences DRB16-0403
Final review of an exterior alteration (roof)
141 East Meadow Drive/Lot P, Block 5D, Vail Village Filing 1
Applicant: Solaris Residences, represented by Chris Brownley
Ferguson Residence DRB16-0418
Final review of an exterior alteration (landscaping)
1250 Westhaven Circle/Lot 30, Glen Lyon Subdivision
Applicant: John Ferguson, represented by Chris Forman
Libertade LTD B16-0362
Final review of an exterior alteration (window/doors)
292 East Meadow Drive Unit 451/Tract B, Vail Village Filing 1
Applicant: Libertade LTD, represented by HMR Construction
Friedman Residence B16-0363
Final review of an exterior alteration (windows/door)
508 East Lionshead Circle Unit 105/Lot 1, Block 1, Vail Lionshead Filing 1
Applicant: Barry Friedman, represented by The Home Depot at Home Services
Page 4
Jonathan
Jonathan
Matt
Chris
Brian
Jonathan
Matt
Chris
Brian
JR
JR
October 4, 2016 - Page 11 of 4C
Armstrong Residence B16-0364
Final review of an exterior alteration (roof)
1150 Sandstone Drive Unit A/Lot 15, Casolar Vail II
Applicant: John Armstrong, represented by G & G Roofing
JR
Forstl Residence B16-0365 JR
Final review of an exterior alteration (roof)
2704 Larkspur Court/Lot 5, Block 3, Vail Intermountian Development Subdivision
Applicant: Andrew Forstl
Morken Residence B16-0375 JR
Final review of an exterior alteration (windows/doors)
4595 Bighorn Road Unit 1/1-ot 3-5, Block 1, Bighorn 3rd Addition
Applicant: Jonathan Morken, represented by Renewal by Andersen
The applications and information about the proposals are available for public inspection during regular office
hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is
invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail
Community Development Department. Times and order of items are approximate, subject to change, and
cannot be relied upon to determine at what time the Planning and Environmental Commission will consider
an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon
request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD),
for information.
Page 5
October 4, 2016 - Page 12 of 4C
TOWN OF VA10
PLANNING AND ENVIRONMENTAL COMMISSION
September 26, 2016, 1:00 PM Vail Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order
Members Present: Chairman Rediker, Brian Gillette, Ludwig Kurz, John Ryan Lockman,
Henry Pratt, and Kirk Hansen
Absent: Brian Stockmar
Adjourned at 1:01 P.M. for a site visit to McDonalds, 2171 North Frontage Road West.
Meeting resumed at 1:25pm.
2. A request for the review of a variance from Section 11-6-3 Business Signs, Vail Town Code,
in accordance with the provisions of Section 11-10-1, Variances, Vail Town Code, to allow
for two (2) 41.2 square foot internally illuminated menu boxes, located at 2171 North
Frontage Road West/Lot 2B, Vail Das Schone Filing 3 (McDonalds), and setting forth details
in regard thereto. (PEC16-0033) — 20 min
Applicant: McDonalds, represented by Mauriello Planning Group
Planner: Jonathan Spence
Action: Approve
Motion: Gillette Second: Kurz Vote: 6-0
1. No more than two (2) menu boards shall be permitted. The menu boards shall be
located as shown on the site plan dated 08-26-2016.
2. No single menu board shall exceed 41.2 square feet in size, including framing.
3. No additional materials or signage, including, but not limited to, promotional
advertisements or riders, shall be attached to the menu boards at any time.
4. The internal illumination of the menu boxes shall not be utilized when the
restaurant is closed to the public.
5. Approval of this sign variance is contingent upon the applicant obtaining Town of
Vail approval of an associated design review application.
Staff Planner Spence provided an overview of the request and stated that one email in
opposition to the application was received by staff. The email was distributed to PEC
members.
Gillette — asked to clarify DRB comments.
Hansen — will all sides be used for signage and what side is counted?
Spence — only the visible side is counted since the signs rotate.
Allison Kent with Mauriello Planning Group provided a PowerPoint presentation and
October 4, 2016 - Page 13 of 4C
introduced some of the McDonalds representatives present.
Representing McDonalds, Paul Nelson provided additional details about the McDonalds
drive-thru service and why the requested signage is critical to their business objective. Mr.
Nelson stated that the signage has been reduced in overall size from typical signage
applications.
Hansen — asked about dual sign ordering and whether dual lane is anticipated in the future.
Nelson — dual lanes are not anticipated.
Lockman — asked about similar signs in other locations.
Nelson — discussed sign arrangements in other locations and how they typically have more
structure associated with them.
Mike Johnson with Eclipse Signs — spoke to other McDonalds sign applications.
Allison Kent — continued with the presentation and provided greater details about the
signage request. She mentioned that the sign concepts were provided to the DRB at the last
meeting for feedback.
Gillette — asked whether there are other drive-thrus in Vail.
Kent — mentioned the former Wendy's location in west Vail.
Rediker opened to Commissioner questions.
Gillette — what other lighting is in the vicinity and how noticeable will the lighting be?
Nelson - The signs will be backlit only with no additional lighting.
Gillette — can the backlit signs be dimmed?
Mike Johnson — it may be possible to dim.
Gillette — are the sign panels parallel to the building? Have digital signs been explored?
Nelson — not at this time.
Gillette — how large is the existing sign?
Johnson — 4 panel with a top display with around 60 sq. ft. plus the order box.
Pratt — how far off the building are the freestanding signs?
Kent — not far off the face of the building, perhaps 5-6 feet.
Pratt — why not consider attaching to the side of the store?
Johnson — explained that there are electrical panels in the way and a concrete retaining
October 4, 2016 - Page 14 of 4C
wall.
Gillette — is the sign visible from anywhere?
Spence — visible from Chamonix Lane.
Rediker — asked about the customer order display (COD) and why that can't be separate
from the signage.
Johnson — logistically not enough space to separate the COD from the signage.
Gillette — opportunity to install landscaping to shield visibility of the signage from Chamonix?
Spence — landscaping would be off the McDonalds property.
Spence — displayed an aerial view of the vicinity to show property boundaries. Spence
pointed out there is existing landscaping on the west side of the Gart property.
Lockman — asked question about the COD and whether the COD is being applied toward
the quantified signage.
Kent — clarified that the digital display would not be used for additional info.
Kurz — asked about the 50 sq. ft. of unused signage as presented by Ms. Kent.
Spence — clarified the town code signage allotments.
Rediker — opened public comment. No public comment. Mentioned for the record the email
of opposition to the proposed signage. Closed public comment.
Gillette — agrees the drive thru is a unique situation and is adequately screened by
landscaping in the vicinity. OK with the sign size proposed in the application.
Pratt — believes the criteria for a variance is met and is a unique business. Is OK with the
illumination, but thinks the sign is too large. In general OK with the variance.
Kurz — believes the criteria for a variance is met and will provide for better customer service
to McDonalds' customers. Is OK with the size as proposed in the application.
Hansen — supports the application. Would like to add a condition that this signage shall only
be allowed on the north side of the building.
Lockman — supports the application as proposed.
Rediker — supports the application as proposed.
Pratt — doesn't think the COD counts as signage.
Gillette — this is the only zone district that allows a drive thru in Vail?
Kent — confirmed.
October 4, 2016 - Page 15 of 4C
3. Approval of Minutes
September 12, 2016 PEC Meeting Results
Action: Approve, with changes
Motion: Kurz Second: Lockman Vote: 6-0
Pratt — Correction to first paragraph on page 5: housing project NOT on this site.
4. Informational Update
Betty Ford Alpine Garden Education Center Management Plan Update - Jonathan Spence -
Nicola Ripley — provided an informational update and recap of the year to date with
visitation. Mentioned there are ADA issues in the park that need to be resolved. Signage is
an issue as people have difficulty finding the gardens. Drainage has become a big issue
coming from the softball fields.
Hansen — is anything being proposed to help with signage?
Ripley — Town has made recent improvements, but particularly from the Village people have
difficulty finding the park.
Rediker — how many winter visitors are there daily?
Ripley — approximately 20-25 visitors.
Rediker — what events are drawing people to the facility?
Ripley — educational, lectures, photography workshops,
Rediker — were there ADA issues last winter that made accessibility a challenge?
Ripley — yes, some accessibility issues were encountered
Rediker — are you looking to the Town for assistance?
Ripley — making the Town aware that there are ADA issues
Gillette — does Vail Transit have any shuttle services that could help? Do other properties
have accessibility issues?
George Ruther — none known. This location is more isolated.
Ripley — a summer shuttle through the park would be encouraged.
Gillette — town should provide town -wide ADA service to these locations.
Rediker — thinks winter access is more of an issue than summer.
Ruther — Public Works is exploring different ideas to help.
Hansen — are there facility expansion plans for the next 5-10 years? Are special events only
considered from non -profits?
October 4, 2016 - Page 16 of 4C
Ripley — future improvements are not known at this time. Special events have primarily been
non-profit, though there are weddings and similar facility rentals that aren't necessarily non-
profit.
Vail Housing 2027 Strategic Plan - George Ruther
George Ruther provided an overview of the Vail Housing Strategic Plan.
5. Adjournment
Action: Adjourn
Motion: Lockman Second: Kurz Vote: 6-0
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South
Frontage Road. The public is invited to attend the project orientation and the site visits that
precede the public hearing in the Town of Vail Community Development Department. Times and
order of items are approximate, subject to change, and cannot be relied upon to determine at
what time the Planning and Environmental Commission will consider an item. Please call (970)
479-2138 for additional information. Sign language interpretation is available upon request with
48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD),
for information.
Community Development Department
October 4, 2016 - Page 17 of 4C
TOWN OF VAIP
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Stream Tract Tree Health
PRESENTER(S): Paul Cada, Wild land Fire Program, Gregg Barrie, Sr. Landscape Architect
ACTION REQUESTED OF COUNCIL: Staff is requesting feedback from the Council on the topic
BACKGROUND:
The purpose of this item is to brief Council on the decline of native trees within the Gore Creek
stream tract and to discuss recommendations for addressing the issue on town -owned property.
STAFF RECOMMENDATION: Staff is recommending several action steps, which are outlined in
the attached Memorandum
ATTACHMENTS:
Description
Memorandum
October 4, 2016 - Page 18 of 4C
TOWN OF
Memorandum
To:
From:
Date:
Subject
Vail Town Council
Paul Cada, Wildfire Program Administrator
Gregg Barrie, Senior Landscape Architect
October 4, 2016
Stream Tract Tree Health
PURPOSE
The purpose of this item is to brief the Council on the decline of native trees within the
Gore Creek stream tract and to discuss recommendations for addressing the issue on
town -owned property.
BACKGROUND
The Town of Vail is no stranger to tree insect and disease issues. Starting in the early
2000's the Town was significantly impacted by an epidemic outbreak of native mountain
pine beetle. During this outbreak millions of individual trees on private, town -owned and
USFS managed lands were killed. Although the mountain pine beetle outbreak has
subsided, the effects of this outbreak will be felt by generations in the Vail Valley.
While the pine beetle epidemic has drawn the majority of the attention over the past
decade, the town has also been dealing with another native insect that has reached
epidemic levels locally. Starting in approximately 2006, pine needle scale (PNS) was
identified as a potential threat to the health of spruce trees in town. PNS is a native
insect that normally does not cause major tree health issues or grow to epidemic levels.
This has not been the case within Vail. The scale populations throughout town have
continued to grow in the past decade and the continual infestation of individual trees
over many years has led to poor tree health and mortality at sites around town. A
preventative spraying program, started in 2008 is finally starting to show some signs of
success after reaching a crescendo of 2,400 sprayed trees in 2015. A new evaluation
program in 2016 reduced that level of spraying to approximately 600 sprayed trees.
In 2014, public works and fire department staff identified a new native pest that had
arrived in Vail. Spruce beetle was first identified in dead trees along the stream tract in
Ford Park. Since that time staff has identified a number of active pockets of spruce
beetle from Ford Park to Donovan Park. Spruce beetle is a slightly less aggressive
cousin to the mountain pine beetle. Unfortunately, PNS has stressed and weakened
many trees making them an excellent host for the spruce beetle to reproduce.
October 4, 2016 - Page 19 of 4C
III. EVALUATIONS
Over the past two years, the town's wildland fire crew has evaluated trees along the
length of the town's stream tract. Dead and dying trees have been identified and
located via GPS, and many dead trees have been marked. In that same time crews
from fire and streets have removed approximately seventy-five dead trees along the
stream walk and along the creek in Ford Park. Trees that were removed had been
deemed safety hazards.
In 2015 an inventory of the entire stream tract from Ford Park to Donovan Park
identified 162 dead or nearly dead trees. In 2016 the inventory focused on the area from
Ford Park to the Covered Bridge. 95 trees, mostly newly dead, were identified. Most of
the dead trees show signs of spruce beetle infestation. Both surveys focused on dead
trees only, not identifying currently infested trees that will soon be dead. Based on the
growth in number of dead trees between 2015 and 2016 it is conceivable that 300-600
in the stream tract are currently infested with spruce beetle. See the attached map for
the distribution of inventoried dead trees.
IV. IMPACTS
The significant number of dead and dying trees raises two important questions:
1) Should the trees be removed or left in place?
2) What are the impacts of either decision?
The initial reaction to dead and dying trees is to simply remove them for aesthetic
reasons and hazard concerns. However, removal of dead trees has impacts too. The
following outlines some of the potential impacts of this problem:
Aesthetic Concerns
o Are dead trees located within busy, highly visible corridors acceptable?
o Are dead trees behind private homes acceptable?
o Dead trees provide habitat for birds and insects and return nutrients to the soil
• Hazard Concerns
o Falling trees in pedestrian areas
o Property damage
o These trees are a low fire hazard
o Trees falling in the creek could create flooding issues, in -stream recreation
hazards, and can be extremely difficult to remove
Habitat and Water Quality
o Removal of trees creates loss of habitat/cover for wildlife and aquatic dwellers
like insects and trout. Decaying trees are good for bugs.
o Loss of shade impacts water temperatures which is significant to aquatic life
as well as to water treatment processes for the Eagle River Water and
Sanitation District
Town of Vail Page 2
October 4, 2016 - Page 20 of 4C
o Tree roots provide bank stabilization and pollutant filtration, canopies
intercept stormwater and slow runoff. Trees also sequester carbon and
reduce air pollution. For many trees, the only safe "drop" location is into the
creek. This can disturb stream gravel beds and fish habitat
Preventative Spraying
o Insecticides for spruce beetle somewhat ineffective or highly impactful to
stream health
• Budget Concerns
o Most of these trees are very large and are difficult to access. Removal of the
trees is time and cost intensive.
V. STAFF RECOMMENDATION
Staff recommends the following course of action to address this issue:
1) Over the course of the winter, develop a plan that outlines the Town's management
objectives for the trees on the stream tract. This plan should be developed with the
input of public works, fire, community development and council, and should seek
community support through the PEC process. The plan should address:
a. Management goals and objectives
b. Current inventory of trees
c. Identified insect and disease issues
d. Priority of treatment areas
e. Preventative treatment options
f. Evaluation and impacts of a tree planting/revegetation program
2) Continue with the removals of specific hazard trees:
a. Threat to parks, pedestrian areas, bike paths, etc.
b. Threat to public or private property
3) Evaluate an increase in the Tree Maintenance budget to remove highest priority
hazard trees.
a. Current funding will not be sufficient to remove all currently identified trees,
but should be enough to address high priority areas.
b. The existing Tree Maintenance budget is $65,000 annually. This year, with
the reduction in spraying, the town spent approximately $30,000. If the
budget were to be increased to by $25,000 for the next several years,
many of the dead trees could be removed. Much of the work will be
performed by private contractor
4) Consider removal of live trees currently infested with spruce beetle to reduce
spread of the insect
a. Conduct survey of stream tract in 2017 to identify currently infested trees
and try to remove them before mid June 2017
Town of Vail Page 3
October 4, 2016 - Page 21 of 4C
5) Preventative spraying
a. Continue adaptive management process for PNS treatment including pre -
spraying evaluations.
b. Investigate preventative treatment options for the control of spruce beetle.
Involve the Colorado State Forest Service and USFS Rocky Mountain
Region, Forest Health Protection Group for technical assistance.
VI. ACTION REQUESTED BY COUNCIL
Staff requests that the council provide feedback on the recommendations as well as the
management goals of the proposed management plan.
Town of Vail Page 4
October 4, 2016 - Page 22 of 4C
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TOWN OF VAIP
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Chamonix Neighborhood — 60 Day Chamonix Neighborhood Scope of Services
Agreement Update
PRESENTER(S): George Ruther, Director of Community Development and Michael O'Connor,
Triumph Development
ACTION REQUESTED OF COUNCIL: No action is requested at this time
BACKGROUND: The purpose of this memorandum is to provide an update on the status of work
completed to date and work still underway with regard to the 60 Day Chamonix Neighborhood
Scope of Services Agreement. The Agreement was executed by and between the Town of Vail
and Triumph Development on August 16, 2016. Pursuant to the terms of the Agreement the
deliverables outlined in the scope of services are to be completed by October 12, 2016.
ATTACHMENTS:
Description
Staff Memorandum
October 4, 2016 - Page 24 of 4C
rowN ofvain ")
Memorandum
To: Vail Town Council
From: Community Development Department
Date: October 4, 2016
Subject: Chamonix Neighborhood — 60 Day Chamonix Neighborhood Scope of Services
Agreement Update
I. PURPOSE
The purpose of this memorandum is to provide an update on the status of work completed to
date and work still underway with regard to the 60 Day Chamonix Neighborhood Scope of
Services Agreement. The Agreement was executed by and between the Town of Vail and
Triumph Development on August 16, 2016. Pursuant to the terms of the Agreement the
deliverables outlined in the scope of services are to be completed by October 12, 2016. At this
time, the Town and Triumph are approximately 30 days into the 60 day process.
II. First 30 Days
A substantial amount of progress has been made over the past 30 days. For instance, two site
plan designs are being developed, conceptual townhouse and duplex unit floor plans (four unit
types) have been developed for initial contractor pricing, civil engineering and site grading for
each of the site plan designs is advancing towards completion, an RFP has been prepared and
distributed to qualified systems -built vendors for pricing, and preliminary project level and
detailed construction budgets are being created.
The following initial findings are beginning to appear based upon the work completed to date:
• Gaining vehicular access to the site from Chamonix Lane negatively impacts the cost of
construction and the phasing of development on the site.
• An all townhouse and duplex program reduces the number of units that can be
constructed on the site.
• An export of dirt from the site will occur.
• Four residential unit type floor plans provide a variety of floor plan options, unit sizes,
unit layout and design, and allows for diversity of exterior building scale and massing.
• The construction of a sidewalk along Chamonix Lane requires substantial engineering
and cost and other alternatives for pedestrian circulation should be evaulated.
• Adequate vehicle parking and interior storage can be accommodated in each of the four
residential unit floor plan designs.
• The constructability of residential units accessed from Chamonix Lane complicates the
phasing of construction.
In accordance with the Agreement the following actions are at varying stages of completion:
• Prepare conceptual site plans depicting two different density scenarios
October 4, 2016 - Page 25 of 4C
• Design and develop conceptual townhouse and duplex unit floor plans
• Prepare preliminary building sections and architectural elevations
• Conceptual civil engineering and site grading plan for each of the two density
Scenarios
• Prepare an updated project -level development budget and detailed construction budget
based upon estimates of probable cost for each residential unit type and each site plan
option
• Propose a construction schedule and recommend a preferred phasing plan
presuming an initial construction start no later than May 1, 2017.
• Complete the due diligence process on system -built off site construction including
schedule implications, cash flow and an initial estimate of cost for a system- built
approach and a comparison to on-site stick framed construction
• Prepare a proposed development pro forma whereby the Town of Vail provides the
financing for the project
• Propose a plan outlining the specific strategies and roles of the various parties
involved in the marketing of the homes
III. Next 30 Days
• Architecture - Further refine unit floor plans and architecture to prepare for PEC/DRB
and public pre -sales process.
• Civil Engineering - Vet site plans with key stakeholders including ERWSD, Fire
Department and Public Works.
• System -built Construction - Due diligence and pricing from multiple qualified system -built
residential suppliers.
• Development and Construction Budgeting - Finalize preliminary development budget for
each site plan including breakdown of preliminary cost by unit type.
• Draft Development Agreement — Finalize Draft of Development Agreement to continue
work after Town Council presentation and authorization.
• Recommended Marketing, Reservations & Presales - Public outreach and market
research to provide invaluable feedback on the marketability of the plan. Also will
provide guidance on prudent phasing. Presales would begin with open houses and
advertised website to generate list of interested buyers, unit preferences, and basic
financial information about the prospective buyers.
IV. Next Steps with the Vail Town Council
The next steps in the decision making process will occur with the Vail Town Council on
Tuesday, November 1St. At that time, a complete report will be presented to the Town Council
addressing each of the actions outlined in the Agreement. Further, the town staff and
development team will provide a recommended course of action for the Town Council's
consideration based upon the findings of the report and the work completed up to that point.
Town of Vail Page 2
October 4, 2016 - Page 26 of 4C
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Eagle County Social Detox Program Update
ATTACHMENTS:
Description
Memo Eagle County Social Detox Program
TOWN OF VAIP
October 4, 2016 - Page 27 of 4C
11' Pot -t
TOWN OF VA I L "
Memorandum
To: Vail Town Council
From: Stan Zemler, Town Manager
Dwight Henninger, Chief of Police
Daric Harvey, Police Commander
Date: August 16, 2016
Subject: Eagle County Social Detox Program
Executive Summary
The current countywide social detoxification program will no longer exist after
September 30. The Vail Police Department has provided operating space for the alcohol
and substance facility (detox) for approximately the past five (5) years. The facility is
operated using counselors from MindSprings Health (formerly Colorado West) who
monitor the clients while in detox and refer them to long term treatment after discharge,
if needed. Prior to this system, those needing services were brought into the police
department and housed in a jail cell. No additional follow up with the person was
performed following their release under this method. The lack of follow up contributed to
high utilizers re -admitting into the Emergency Department and generating law
enforcement calls for service.
To qualify to be brought into detox, a person must meet two criteria: severely intoxicated
and pose a danger to the health and safety of themselves or others. MindSprings
services are currently contracted on an annual basis with additional financial support
from Eagle County Public Health, Avon Police, Eagle Police, Eagle County Paramedics,
Vail Valley Medical Center, and some state funding. Detox has become the access
point for admission to substance abuse treatment services.
In May of 2016, the Colorado Office of Behavioral Health (OBH) conducted a revision of
the rules social detox facility certification. Under these changes, the level of required
training and the number of on -duty staff were both increased. MindSprings sought a
waiver to prevent any increases to our current program rates. On July 15, 2016, OBH
conducted a site inspection of the Vail detox facility and denied the requested waiver.
This impacted MindSprings' operating costs which resulted in a $137,008 increase to
continue the current detox program, which has a current budget of $142,896. The
increase would bring the total program cost to $279,904. The current contributions from
local governments are $130,513. This funding change took effect September 30, 2016,
and MindSprings Health social detox services discontinued operations in Eagle County.
October 4, 2016 - Page 28 of 4C
To continue the detox program, the two medical centers in the valley (Vail Valley
Medical Center and Centura) were approached and asked if they would provide or give
operating space for this service. VVMC committed to providing limited funds in
supporting the existing program's shortfall, but was unable to provide operating space
or staff. Centura's Emergency Department Director was unwilling to discuss any
possible partnership for this program. However, both the Office of Behavioral Health
and the county law enforcement agencies feel an increased level of partnership with a
medical center would increase the level of service currently provided by the program
and comply with OBH rules without incurring additional service costs.
Discussion
A detoxification program that incorporates both a safe location for significantly
intoxicated people and a treatment access point for those suffering from addiction is an
important component in reducing police calls for service and emergency room visits.
Social detox programs are licensed by the Colorado Office of Behavioral Health (OBH).
Programs must employ workers trained in the recognition of symptoms from a variety of
different narcotics/alcohol, and recovery techniques for those suffering from withdrawal.
This level of training is significantly less than that required for the medical detox
programs currently used by VVMC and Centura. Although detox is typically recognized
as a medical procedure, OBH certifies facilities across the state to provide social detox
services as long as the provider has access to and is partnered with a medical facility.
Our current model complies with this because Mindsprings Health has current
partnerships with VVMC, despite being in separate buildings. This partnership is
460
440
420
400
Intox Party, Calls for Service
■ Total
required to ensure that if a medical
emergency arises during social
detox services that the client will
receive timely lifesaving measures.
Although access to post discharge
substance treatment services is
not a requirement for program
certification, case management
activities by those who enter social
detox facilities have been shown to
iso reduce the number of those
deemed "high service utilizers" that
360 suffer from addiction and
2010 2011 2012 2013 2014 2015 repeatedly need detox services. In
— 2013, a case manager was hired
for the Eagle County detox program which significantly reduced countywide calls for
service related to intoxicated parties (see above). The "high service utilizers" often
present at emergency rooms requesting medical aid without a life threatening medical
emergency that emergency rooms are designed for. Statistics for reducing the impact
on emergency room visits by extremely intoxicated parties was not available, but has
been reported by medical professionals during quarterly detox meetings as substantial.
The "world class" model of service integrates the three disciplines (medical, addiction
treatment, and behavioral health) into a single location to address specific issues that
Town of Vail
Page 2
October 4, 2016 - Page 29 of 4C
may appear to be something else. In this respect, if a person comes to an emergency
room for medical treatment of a broken arm from falling, but is identified as suffering a
substance addiction from practicing self-medication to alleviate a behavioral health
condition, healthcare providers can identify the true underlying reason why the person's
health is adversely affected and provide effective treatment. Although medical treatment
is needed for the broken arm, the real reason this occurred was due to severe
intoxication because the person is trying to self-medication their behavioral health
condition. The medical and substance use conditions in this example really result from
an untreated behavioral health issue. Studies consistently show links between these
three disciplines, which is why care coordination has become such a significant health
care topic across the nation. The Eagle County detox program was not designed as an
integrated model but is a significant improvement from prior substance abuse response
methods. Currently VVMC has the Police Department transport this type of person to
social detox after receiving medical treatment.
History of Detox Programs in Eagle County
In the early part of 2000, the Vail Police Department participated in a detox program that
was facilitated in Summit County by a provider other than MindSprings Health.
Participation in the Summit County program provided a number of challenges which
were further complicated during the winter months.
In 2002, Colorado West (currently d.b.a. MindSprings Health) opened a regional facility
in Glenwood Springs, which later facilitated a program known as "Last Call." The
regional program provided coverage for Eagle, Garfield, and Pitkin counties who all
provided funding. Funding for the program was based on how many clients were
brought in by a specific agency that was later billed based on its respective usage.
However, this model did not last as Colorado West (MindSprings Health) could not
support their operations using this funding model.
The following year regional law enforcement agency leaders met to discuss the future of
the program. The result was a proposed funding model that was designed to share the
expense between hospitals and local governments. The percentage was a 60/40 split,
which the hospitals involved in the discussion disputed. Without clear resolution, those
in need of substance addiction service were brought into a jail and did not connect with
any addiction counselors to address the substance use problem. Funding models
continued to be debated until 2008, when a program in Eagle County was established.
The agreed funding model was that local governments would pay to support detox
service based on the number of liquor licensed establishments and population within
each jurisdiction. Additionally, the Vail Valley Medical Center and Ambulance Services
of the time also agreed to contribute. Based on that model, the Town of Vail contributed
funds in the amount of $32,874 annually. The rates devised in 2008 have been kept the
same to the present day. The current contributions are depicted below.
Town of Vail Page 3
October 4, 2016 - Page 30 of 4C
Current
Partners
Current
Contributions
ECAD
3.25%
$5,000.00
VVMC
9.74%
$15,000.00
ADAD
8.71%
$13,412.00
Eagle County
38.95%
$60,000.00
Avon
12.70%
$19,567.00
Vail
21.34%
$32,874.00
Eagle PD
5.32%
$8,190.00
TOTAL
$154,043.00
Status Today
Current Contributions
5%
2
10%
■ ADAD
■ ECAD
Avon
■ Eagle County
■ Eagle PD
Vail
VVMC
MindSprings Health has agreed to continue the current model if the OBH rule of
additional staffing were to be waived or mitigating by combining efforts with other
programs. Collocating this program in one of the hospital emergency rooms in Eagle
County would satisfy the rule revisions that are causing such a significant increase in
program cost. In speaking with the Office of Behavioral Health compliance manager
about the reason for the rule revision, the manager stated the rule of two had long been
in OBH regulations, but was inadvertently removed many years ago. The detox program
in Eagle County has operated with one technician on duty since its inception. The
compliance manager also relayed a safety incident that occurred in Steamboat Springs.
The detox operation in Steamboat Springs is also provided by MindSprings Health and
housed in a facility attached to the county courthouse. The operation has a panic alarm
and was staffed by a single counselor when in operation. A male client who was
significantly impaired became agitated with the counselor and became aggressive
toward the counselor. The staff member turned to call 911 and the client attacked her
pushing her into a wall. The compliance manager stated that there had always been a
certification rule requiring two staff members to be on duty, which had "inadvertently"
been replaced by a ratio of 1 counselor to 10 clients. However, the rule of two
counselors was reinstated and further justified following the incident in Steamboat
Springs.
Town of Vail Page 4
October 4, 2016 - Page 31 of 4C
140
120
100
80
60
40
20
0
2012
Summary of Admissions
2013
2014 2015 2016
■ Sum of Admits
■ Sum of Clients
The quality of care
being provided by
our current
treatment model
has produced
significant results.
The direct impact
to law
enforcement
agencies county-
wide has reduced
calls for service
for intoxicated
parties by 13%
over the past
three years. Detox
admissions data
also shows a significant reduction in those being placed in protective custody and a
significant reduction in "high service utilizers." Over the past four years, those needing
detox services were reduced by 39.1 % overall. The total number of "high service
utilizer" visits comprised 26.5% of the detox total visits in 2013 and has reduced to only
10.6% in 2016. These reductions correlate in time to the implementation of the detox
case manager who actively follows up with clients and helps increase their access to
long term substance abuse treatment. The case manager also correlates to an increase
in the percentage of clients entering long term care following contact with detox. In
2015, 11.4% of detox clients entered long term care. However, that number doubled in
2016 to 26.5% of detox clients entering long term care. While this can't immediately be
pointed to as the causal factor in the overall reductions in calls for service and "high
service utilizers," the timing is at least a strong indication of a direct correlation.
Conclusion
The current model of social detox used by the Eagle County detox program has increased
access to substance use treatment and resulted in lower police intoxicated party calls for
service. While specific numbers are not available, the detox program has admittedly reduced
those presenting to emergency rooms for medical treatment without a life threatening
emergency and decreased the need for ambulance transport. Studies have shown that an
integrated care model can produce more effective treatment plans which identify root causes of
addiction and their related issues. The OBH rule changes that are affecting our current detox
model have raised costs to the point that sustaining the current funding may not be possible
from primarily local governments. However, this model has created successful solutions for a
significant issue facing Eagle County. The previous detox response of placing a person into a
jail cell as protective custody for an intoxicated person did not provide the access to care.
Intoxication and substance abuse is not a crime, but a health issue.
The pathway forward is unclear, but an effective model and statewide requirement is to partner
with medical institutions. Vail Valley Medical Center and Centura Health in Eagle County have
clearly indicated that they are incapable of providing social detox services or providing operating
Town of Vail Page 5
October 4, 2016 - Page 32 of 4C
space for social detox on their campuses. Chief Henninger and I met with Doris Kirchner and
Sheila Sherman about a potential partnership to continue the program. Doris committed to
financially supporting the program in an unspecified amount, but cited lack of space and
interruption of medical care as the reasons VVMC would be unable to provide operating space
for the program. Doris and Sheila reiterated that they wish to be a good partner with the Town,
but have constraints they are unable to overcome. Collocating social detox within a 24 hour
medical facility would satisfy OBH requirements, increase the integration of care, and keep
operating costs for the current program to a manageable figure. This option is widely viewed as
the best option, but we are continuing to explore other alternatives. The following are some
possible alternatives we are continuing to assess.
One alternative is to return housing intoxicated parties in a jail cell if there is not a medical need
beyond a substance impaired state. This will increase liability for those agencies that do not
have 24 hour staffed facilities and reduce the progress we have made toward helping those with
addictions in Eagle County. Without a better solution, the law enforcement response to
intoxicated parties in Eagle County will likely return to placing parties in a jail cell with no follow
up. Determining who has an addiction and increasing access to these services will certainly
have an impact on the number of these incidents public safety responders will be called to
handle, and those presenting at local emergency rooms.
Another possibility is to actively advertise for other substance treatment organizations to bid for
the opportunity to provide this service. Through other current partnerships, the organizations
who have expressed interest in providing these services do not have a local facility and would
be subject to the same OBH requirements that are causing the price increase by MindSprings
Health. Summit County has a program that will continue to operate and a possibility exists that
we could contribute to their operation.
A third alternative is to fund the operating shortfall. However, other local partners have clearly
stated that their budgets will not support any increase. In fact, most other partners have stated
that their elected officials wish to reduce funding. Therefore, the only way to pursue this option
would be for the shortfall to be supplied by the Town of Vail.
This is for the Council's information at this time as we continue to explore options since the
Eagle County program has discontinued.
Town of Vail Page 6
October 4, 2016 - Page 33 of 4C
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: August 2016 Sales Tax Report
ATTACHMENTS:
Description
August 2016 Sales Tax Report
TOWN OF VAIP
October 4, 2016 - Page 34 of
MEMORANDUM
September 26, 2016
To: Vail Town Council
Stan Zemler
Kathleen Halloran
From: Sally Lorton
Re: August Sales Tax
Vail will collect an estimated $183,226 in additional August sales tax to
bring collections to $1,805,798. August would be up 6.1 % or $103,219 from
August 2015 and up 2.6% or $44,978 from budget. Year to date would be up
2.2% or $399,605 from 2015 and up .4% or $68,004 from budget.
October 4, 2016 - Page 35 of 4C
Month
2005
2006
2007
2008
2009
2010
Town of Vail
Sales Tax Worksheet
9/26/2016
2011 2012 2013
2014
2015
Budget
2016
Collections
Budget
Variance
% Change
from
2015
% Change
from
Budget
January
2,275,967
2,597,985
2,783,306
2,976,655
2,619,673
2,564,383
2,795,688
2,855,524
3,145,620
3,483,245
3,696,798
3,722,428
3,737,827
15,399
1.11%
0.41%
February
2,429,377
2,527,130
2,718,643
3,071,615
2,588,889
2,577,360
2,803,136
2,994,580
3,267,351
3,477,419
3,593,947
3,727,134
3,745,091
17,957
4.21%
0.48%
March
2,785,101
2,852,954
2,986,446
3,327,304
2,504,567
2,685,004
3,143,418
3,185,859
3,650,157
3,788,185
4,053,961
4,143,010
4,225,052
82,042
4.22%
1.980
April
915,554
1,280,324
1,330,740
1,098,918
1,235,941
1,156,934
1,191,690
1,183,087
1,069,186
1,280,641
1,370,929
1,341,310
1,088,339
(252,971)
-20.61%
-18.86%
May
458,770
449,283
545,874
622,103
516,150
421,925
473,292
487,739
563,602
607,729
584,454
632,924
653,167
20,243
11.76%
3.20%
June
834,913
805,362
953,017
918,061
717,233
873,765
895,951
963,143
1,023,801
1,153,247
1,242,400
1,232,687
1,316,682
83,995
5.98%
6.81%
July
1,166,183
1,255,243
1,265,781
1,397,842
1,121,860
1,228,767
1,481,329
1,573,499
1,654,161
1,829,102
1,937,989
1,954,345
1,978,706
24,361
2.10%
1.25%
August
993,985
1,055,614
1,162,746
1,349,795
1,068,391
1,147,352
1,310,471
1,380,710
1,507,048
1,674,813
1,702,579
1,760,820
1,622,572
(138,248)
-4.70%
-7.85%
Total
11,859,850
12,823,895
13,746,553
14,762,293
12,372,704
12,655,490
14,094,975
14,624,141
15,880,926
17,294,381
18,183,057
18,514,658
18,367,436
-147,222
1.01%
-0.80%
September
795,807
832,549
908,318
834,569
753,754
761,425
889,945
978,037
994,135
1,054,015
1,240,277
1,184,930
October
566,173
614,396
688,519
662,767
581,033
594,362
623,420
644,577
755,133
752,295
835,649
843,227
November
713,117
799,582
747,877
719,109
651,873
701,075
788,430
825,873
947,627
962,344
997,100
1,046,566
December
2,549,032
2,771,258
2,821,871
2,652,628
2,553,974
2,963,763
3,184,645
2,973,826
3,422,178
3,818,096
3,885,849
3,998,619
Total
16,483,979
17,841,680
18,913,138
19,631,366
16,913,338
17,676,115
19,581,415 20,046,454
21,999,999
23,881,131
25,141,932
25,588,000
October 4, 2016 - Page 36 of 40
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: September Revenue Update
ATTACHMENTS:
Description
revenue update
TOWN OF VAIP
October 4, 2016 - Page 37 of
TOWN OF VAIL
REVENUE UPDATE
October 4, 2016
Sales Tax
Upon receipt of all sales tax returns, August collections are estimated to be
$1,805,798 up 6.1 % from last year and up 2.6% compared to budget. Year to
date collections of $18,582,662 are up 2.2% from prior year and up 0.4% from
budget. Inflation as measured by the consumer price index was up 1.1% for
August. The annual budget totals $25.6 million.
Real Estate Transfer Tax (RETT)
RETT collections through September 26 total $3,817,790 down 16.1% from this
time last year. 2015 annual collections totaled $6,965,617, a record year since
the peak in 2008. The annual 2016 RETT budget currently totals $6.5 million, a
decrease of 6.7% from prior year collections.
Construction Use Tax
Use Tax collections through September 26 total $1,510,272 down 27.8% from
this time last year. The annual budget totals $1,545,000.
Summary
Across all funds, year-to-date total revenue of $44.8 million is up 4.5% from the
amended budget and down 1.2% from prior year. 2016 budget to actual
variances are related to an increase in parking revenue received in 2016. Year-
to-date parking revenue is up 17.2% compared to budget and up 12.3% from
prior year. 2016 actual variances from 2015 relates to housing fee -in -lieu. In
2015 housing fee -in -lieu collections totaled $1.9M with the majority of that
received from the Vail Valley Medical Center for reconstruction.
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October 4, 2016 - Page 38 of 4C
TOWN Of VAJL'
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) -to discuss the
purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on
specific legal questions; and to determine positions, develop a strategy and instruct negotiators,
Regarding: Encroachment lease for 332 Mill Creek Circle, dated April 3, 1979; 2) C.R.S. §24-6-
402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions,
develop a strategy and instruct negotiators, Regarding: Welcome Center contract and transition.
PRESENTER(S): Matt Mire, Town Attorney
October 4, 2016 - Page 39 of 4C
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Recess at 4:30 pm
TOWN OF VAIP
October 4, 2016 - Page 40 of