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2016-10-18 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TOWN COUNCIL REGULAR MEETING Agenda TOWN Of VAIL' Town Council Chambers 75 South Frontage Road W., Vail, CO 81657 1:30 PM, October 18, 2016 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. DRB / PEC Update 1.1. DRB/PEC Update 5 min. Presenter(s): Chris Neubecker, Planning Manager 2. Presentations / Discussion 2.1. Information Technology (IT) Update 30 min. Presenter(s): Ron Braden, IT Director Action Requested of Council: No action required, informational only. Background: High level update on various IT projects, including additional broadband provider. 2.2. Proposed 2017 Town Manager's Budget 120 min. Presenter(s): Stan Zemler, Town Manager, and Kathleen Halloran, Finance Director Action Requested of Council: Budget discussion only during afternoon meeting. The Budget Ordinance No. 28, Series of 2016 is scheduled for consideration during the evening meeting. Background: The proposed budget includes revenue and expenditures for all town funds, a summary of changes in personnel, funding recommendations for Council contributions and a five-year capital plan. 2.3. Vail Lodging Community Ticket Program 10 min. Presenter(s): Kristin Kenney Williams, Public Affairs; Phil Metz, Senior Director Marketing - Vail Resorts Action Requested of Council: Informational only Background: The purpose of this item is to present a briefing on the lodging community ticket program from Vail Resorts for the upcoming ski season at the request of the Council from the October 4, 2016 meeting. 3. Information Update 3.1. AIPP minutes from September meeting 3.2. Future Meeting Topics Update October 18, 2016 - Page 1 of 31 3.3. August 2016 Vail Business Review 3.4. VEAC Minutes from October 11, 2016 meeting 4. Matters from Mayor, Council and Committee Reports 5. Recess 5.1. Recess at 4:30 pm Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. October 18, 2016 - Page 2 of 31 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description October 5, 2016 DRB Meeting Results October 10, 2016 PEC Meeting Results TOWN OF VAIP October 18, 2016 - Page 3 of 31 0 rowN of va MEMBERS PRESENT Bill Pierce Rollie Kjesbo Doug Cahill Peter Cope Andy Forstl DESIGN REVIEW BOARD AGENDA PUBLIC MEETING October 5, 2016 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS ABSENT PROJECT ORIENTATION 1:00Pm SITE VISITS 1. Marriott Residence Inn — 1783 North Frontage Road West 2. McDonald's Restaurant- 2171 North Frontage Road West 3. Vail Athletic Fields — 620 Vail Valley Drive 4. Vail Golf Course — 1775 Sunburst Drive 5. Gordon/Mason Residence — 5185 Main Gore 6. Ford Park Gates- 700 South Frontage Road East MAIN AGENDA 3:00pm Marriott Residence Inn DRB16-0339 Matt Final review of new construction (lodge, employee housing & parking) 1783 North Frontage Road West/Lot 9, Buffehr Creek Resubdivision Applicant: Vail Hotel Owner ESHV LLC, represented by Mauriello Planning Group ACTION: Continue to October 19, 2016 MOTION: Kjesbo SECOND: Cahill VOTE: 5-0-0 2. Gorla Residence DRB16-0340 Matt Final review of new construction (duplex) 4822 Meadow Lane/Lot 9, Block 7, Bighorn Subdivision 5t" Addition Applicant: Vincent Gorla, represented by Concept 30 ACTION: Table to October 19, 2016 MOTION: Kjesbo SECOND: Cahill VOTE: 4-0-0 3. Wall Street Building DRB16-0382 Matt Final review of an exterior alteration (landscaping) 225 Wall Street/Lots B & C, Block 5C, Vail Village Filing 1 Applicant: Wall Street Building HOA, represented by Ceres Landcare ACTION: Continue to October 19, 2016 MOTION: Kjesbo SECOND: Cahill VOTE: 5-0-0 4. Jackson Residence DRB16-0407 Matt Final review of an exterior alteration (deck, stairs) 2475 Garmisch Drive Unit 1/Lots 5 & 6, Block H, Vail Das Schone Filing 2 Applicant: Dominique Jackson Page 1 October 18, 2016 - Page 4 of 31 ACTION: Table to October 19, 2016 MOTION: Kjesbo SECOND: Cahill VOTE: 4-0-0 5. Westhaven/Lipnick Residence DRB16-0425 Matt Conceptual review of a new single family residence 1255 Westhaven Circle/Lot 45, Glen Lyon Applicant: Westhaven LLC & Janie Lipnick, represented by KH Webb Architects ACTION: N/A 6. McDonald's Corporation DRB16-0446 Jonathan Final review of a sign (menu boards) 2171 North Frontage Road/Lot 2B, Vail Das Schone Filing 3 Applicant: McDonald's Corporation, represented by Dominic Mauriello ACTION: Approve, with conditions MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 CONDITION(S): The digital display shall not be animated and shall not be used for advertisements. 7. Ford Park DRB16-0392 Jonathan Final review of changes to approved plans (gate) 700 South Frontage Road East/Unplatted Applicant: Town of Vail, represented by Todd Oppenheimer ACTION: Approve, with conditions MOTION: Kjesbo SECOND: Cahill VOTE: 4-1-0 (Forstl opposed) CONDITION(S): 1. Applicant shall provide an as -built plan with an inventory of existing conditions 2. Applicant shall provide a proposed landscaping plan (other than 12 aspens) 8. Vail Athletic Fields DRB16-0412 Brian Final review of an exterior alteration (fence) 620 Vail Valley Drive/Lot A, Block 2, Vail Village Filing 7 Applicant: Vail Recreation District, represented by Scott O'Connell ACTION: Approve MOTION: Cahill SECOND: Cope VOTE: 3-0-1 (Kjesbo recused; Forst absent) 9. Gordon/Mason Residence DRB16-0432 Brian Conceptual review of a new single family residence 5185 Main Gore Drive/Lot 18 Vail Meadows Filing 1 Applicant: Kenny Gordon and Sherry Mason represented by Tom Cole, AIA ACTION: N/A 10. Vail Golf Course DRB16-0413 Chris Final review of an exterior alteration (golf driving range) 1775 Sunburst Drive/Lot 3, Sunburst Filing 3 Applicant: Vail Recreation District, represented by Scott O'Connell ACTION: Continue to October 19, 2016 MOTION: Cahill SECOND: Forstl VOTE: 4-0-1 (Kjesbo recused) STAFF APPROVALS Bridge Street Lockers DRB16-0358 Brian Final review of a sign application (Business ID) 228 Bridge Street Unit A/Lot A, Block 5, Vail Village Filing 1 Applicant: P & R Enterprises, represented by Beth Levine Architects Inc. Page 2 October 18, 2016 - Page 5 of 31 Mountain View Residences DRB16-0400 Final review of an exterior alteration (landscaping) 434 South Frontage Road East/Lot 1, Vail Village Filing 5 Applicant: Mountain View Residences, represented by Integrated Landscaping Solutions Kelton Residence DRB16-0408 Final review of an exterior alteration (landscaping) 1034 Homestake Circle/Lot 5, Block 6, Vail Village Filing 7 Applicant: Art Kelton, represented by Old Growth Tree Removal BCKL LLC DRB16-0409 Final review of an addition (Elevator) 1259 Westhaven Circle Unit N/Lot 34, Glen Lyon Subdivision Applicant: BCKL LLC, represented by Rick Dominick Kirkpatrick Residence DRB16-0410 Final review of an exterior alteration (landscaping) 1462 Greenhill Court/Lot 19, Glen Lyon Applicant: Joan & Doug Kirkpatrick Brown ing-Siddique Family LLC DRB16-0414 Final review of an exterior alteration (landscaping) 4229 Nugget Lane Unit A/Lot 6, Bighorn Estates Applicant: Browning-Siddique Family LLC, represented by Cory McGrath High Pines LLC DRB16-0415 Final review of an exterior alteration (driveway/entry/deck) 758 Potato Patch Drive Unit A/Lot 5, Block 2, Vail Potato Patch Filing 1 Applicant: High Pines LLC, represented by Eric Johnson Architect PC Sackbauer Residence DRB16-0416 Final review of an exterior alteration (windows/doors) 2199 Chamonix Lane Unit 3/1-ot 2, Vail Heights Filing 1 Applicant: Rick Sackbauer, represented by Jeff Anderson Breaux Residence DRB16-0417 Final review of an exterior alteration (landscaping) 4014 Bighorn Road/Lot 1, Gore Creek Park Subdivision Applicant: Kerry Breaux, represented by Nick Close Hurtt Residence DRB16-0419 Final review of an exterior alteration (landscaping) 4978 Meadow Drive/Lot 18, Block 7, Bighorn 5`" Addition Applicant: George Hurtt, represented by Chris Forman Ridgeview Square Townhouses Association DRB16-0420 Final review of an exterior alteration (landscaping) 4506 Spruce Way/Lot 8 & 9, Block 1, Bighorn 3rd Addition Applicant: Ridgeview Square Townhouses Association, represented by Ceres Landcare Vail Chapel DRB16-0422 Final review of an exterior alteration (landscaping) 19 Vail Road/Tract J, Vail Village Filing 1 Applicant: Vail Religious Foundation, represented by Old Growth Tree Service Page 3 Jonathan Jonathan Brian Chris Brian Matt Matt Brian Brian Chris Brian October 18, 2016 - Page 6 of 31 Vorlaufer DRB16-0423 Final review of an exterior alteration 385 Gore Creek Drive/Lots 14-18, Block 5, Vail Village Filing 5 Applicant: Vorlaufer Condominium Association, represented by Allen Lowe Burchenal Residence DRB16-0424 Final review of an exterior alteration (landscaping) 2632 Cortina Lane/Lot 8, Block B, Vail Ridge Applicant: Caleb & Shan Burchenal, represented by Ceres Landcare Fire Station No. 2 DRB16-0426 Final review of an exterior alteration (cabinet) 42 West Meadow Drive (Fire Station 2)/Lot H, Vail Village Filing 2 Applicant: Town of Vail, represented by John King Ganz Residence DRB16-0427 Final review of an exterior alteration (vent) 4511 Meadow Drive Unit 704 (Timber Fal ls)/Unplatted Applicant: Beth Ganz, represented by Alpine Building Breakaway West Condo Assoc. DRB 16-0428 Final review of an exterior alteration (pool) 963 Lions Ridge Loop/Lions Ridge Subdivision Filing 1, Block B, Lot B3 Applicant: Breakaway West Condo Assoc., represented by Nedbo Construction Johnson Residence DRB16-0429 Final review of an exterior alteration (deck) 1975 Placid Drive Unit 11 (Ptarmigan Townhomes)/Lots 29-42, Vail Village West Filing 2 Applicant: Mark Johnson Fedrizzi/McKenzie Residence DRB16-0430 Final review of an exterior alteration (Window Well) 2684 Larkspur Court/Lot 1, Hernreich Subdivision Applicant: Fedrizzi/McKenzie represented by John Martin (Martin Manley Architects) Brian Jonathan Chris Matt Jonathan Brian Jonathan Hareball Residence DRB16-0431 Matt Final review of an exterior alteration (windows) 300 East Lionshead Circle Unit 5 (Vail International)/Lot 4, Block 1, Vail Lionshead Filing 2 Applicant: Hareball LLC, represented by Saundra Spaeh Architects Savoy Villas Condominiums DRB16-0433 Jonathan Final review of an exterior alteration (landscaping) 1200 Lions Ridge Loop/Simba Run Subdivision a resubdivision of Lots 6-10, Block C, Lion's Ridge Subdivision Applicant: Savoy Villas Condominiums, represented by Ceres Landcare Potato Patch Club Condominiums DRB16-0434 Final review of an exterior alteration (landscaping) 950 Red Sandstone Drive Unit 30/Potato Patch Club Applicant: Potato Patch Club Condominiums, represented by Ceres Landcare Pinos Del Norte Apartamento A Residence DRB16-0436 Final review of an exterior alteration (windows) 600 Vail Valley Drive Unit Al (Pinos Del Norte)/Tract B, Vail Village Filing 7 Page 4 Brian Jonathan October 18, 2016 - Page 7 of 31 Applicant: Pinos Del Norte Apartamento A Inc, represented by Zehren and Associates Eiger Chalets DRB16-0441 Jonathan Final review of an exterior alteration (landscaping) 1370 Sandstone Drive/Lot G3, Lions Ridge Filing 2 Applicant: Connie Miller, represented by Chris Forman Town of Vail DRB16-0447 Chris Final review of an exterior alteration (generator) 241 South Frontage Road (CDOT right-of-way) Applicant: Town of Vail, represented by Todd Scholl Whiteford Residence B16-0410 JR Final review of an exterior alteration (re -roof) 2415 Bald Mountain Road Unit E/Lot 22, Block 2, Vail Village Filing 13 Applicant: Gustavus Whiteford, represented by TCC Roofing Inc. Ruder Residence B16-0411 JR Final review of an exterior alteration (re -roof) 2415 Bald Mountain Road Unit W/Lot 22, Block 2, Vail Village Filing 13 Applicant: Bob Ruder, represented by TCC Roofing Inc. McCann Residence B16-0412 Final review of an exterior alteration (re -roof) 5037 Prima Court Unit 2/Parcel 1, Sundial Phase 1 Applicant: Janene McCann, represented by Turner Morris Inc. JR The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Page 5 October 18, 2016 - Page 8 of 31 Design Review Board October 5, 2016 SDD #41 — Marriott Residence Inn Summary of Comments Matt Panfil, Planner, introduced the project on the location of the former Roost Lodge property. 170 Limited Service Lodge Units, 2 levels of parking below grade. Separate entrances for hotel and EHU residents. 113 Employee Housing Units. Reviewed the site plan, retaining walls, building height, parking, green roof. Drive aisle (20' wide) one-way westbound; no porte-cochere (currently). Shadow analysis shown, building should not cast shadow onto adjacent structures. 17,300 sq. ft. green roof proposed. 5 stories on the west end of the building (hotel); 6 stories on the east. Maximum height of 72 feet proposed. Allison Kent, MPG Representing the Owner — Setbacks encroach underground. Retaining walls with space for landscaping. Extra parking would be leased in a parking club. Peter Dumond, Developer - Steve Lindstrom / Housing Authority asked developer to add housing; more one bedroom units to meet demand. Housing intended for long term residents, not seasonal workers. No rental rate restriction proposed. Valet parking provided in the busy season. Three shuttle vans for guests and residents for on-call , including to Beaver Creek (for hotel guests), may help avoid needed to rent a car. Trying to make it easier to live without a car. Will have a Car Share program. Architect - Design is intended to appear like multiple buildings and modules. Facade pushes in and out in various locations. Aspen trees proposed in space between retaining walls, due to small root ball size, and narrowness of growth to shield wall. Green roof could be used by residents, if allowed by Town codes. Roof also visible from above, and green roof is a "5t" facade". Retaining walls will be faced with stone. October 18, 2016 - Page 9 of 31 Public Comment: None Commissioner Comments Pierce — Board supports employee housing. 46' tall retaining wall means to me that building does not fit into site; should respond to existing topography. Building about 550' long. How much is building (fagade) offset? (2 feet). That is insignificant on a 500' long building. At Timber Ridge, we were not able to add trees between building and street. I recall there is an easement along Frontage Road that will prohibit planting trees in ROW. Consider cantilevers to gain offsets from fagade. Balconies should cast shadow and have 3D quality to fagade to be articulated, not just a big box. Consider a porte- cochere, to give the facade greater quality, less concerned about setback . Cahill — One fagade across. Try to break up the 500 feet fagade. Building too long and too flat. Looks like a seam ship parked along frontage road. How can you make it look like two different buildings? If you move up the hillside, but lose a level on the east side, I would be OK adding those units to the top level, added height. Cope — Does not seem to fit on lot, don't support benching out lot to fit building. 2' steps in facade barely enough on a single family home. Use the green roof as much as possible, make it an asset. Not much outdoor seating space otherwise on site. Front drive lane, its tough to see the main entrance. Can this be given more definition for entrance? Kjesbo — Support the employee housing, support concrete and stone building. Take down the height of buildings at ends, especially east end. Try to get bigger offsets on the fagade. Long roof at the west end — 200 feet of straight roof. Planning Commission will look at the bulk and mass issues. Forstl — Last plan we saw 2-3 years ago fit into the neighborhood. I live in the neighborhood. This is pushing the limits. Action: Continue to next meeting. October 18, 2016 - Page 10 of 2 PLANNING AND ENVIRONMENTAL COMMISSION TOWN OF mi. � October 10, 2016, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Members Present: Chairman Rediker, Brian Gillette, Kirk Hansen, John Ryan Lockman, Henry Pratt, and Brian Stockmar Absent: Ludwig Kurz Adjourned at 1:01 p.m. for a site visit to 1783 North Frontage Road West. Meeting resumed at 1:30 p.m. 2. A request for recommendation to the Vail Town Council of an application to establish Special Development District No. 41 (Marriott Residence Inn), pursuant to Section 12- 9(A), Special Development Districts, Vail Town Code, to allow for the development of a limited service lodge and deed restricted employee housing units and a conditional use permit for public or commercial parking facilities or structures, located at 1783 North Frontage Road West/Lot 9, Buffehr Creek Resubdivision, and setting forth details in regard thereto. (PEC16-0030). Applicant: Vail Hotel Owner ESHV, LLC, represented by Mauriello Planning Group Planner: Matt Panfil Action: Continue to October 24, 2016 Motion: Lockman Second: Stockmar Vote: 5-0 Matt Panfil, Staff Planner, introduced the project and summarized the updates since the last meeting. He discussed the changes to the project since the last meeting, and areas where staff concerns remain. Matt also provided a summary of the proposed deviations from the underlying PA -2 zoning district in accordance with the SDD request. Lockman — Asked staff to confirm site coverage. Hansen — Asked staff to clarify whether an acceleration/deceleration lane would be installed on the frontage road. Dominic Mauriello of Mauriello Planning Group, representing the applicant, provided a PowerPoint presentation of the project. October 18, 2016 - Page 11 of 2 Ben Gerdes, Traffic Engineer, representing the applicant — Spoke to traffic and access analysis of the proposed project. Todd Goulding, Goulding Development Advisors, representing the applicant — Spoke to the anticipated construction management plan for the project. Hansen — Asked for an estimated construction timeline. Goulding — Approximately 18 months. Rick Fawell, Project Architect, representing the applicant — Provided a presentation of the views to and from the project utilizing superimposed imaging and height diagrams. Mauriello - resumed the presentation with an overview of the public benefits of the project. There will be a public open house on October 17 at 5:00 PM to be held at the Sonnenalp Hotel. Gillette — Asked for the location of the pool. Mauriello — The pool is inside. Hansen — Asked for information about the ownership group. Mauriello — Provided a recap of the ownership group. Rediker — Asked for clarification as to how the tandem parking would work. Mauriello — There will be a valet available most of the time. Rediker — Asked for clarification of the parking counts dedicated to each use. Mauriello — Reviewed the parking counts and stated that the resident parking will be tightly controlled via apartment lease. Rediker — Asked if there is any employee parking on site. Mauriello — Yes, employee parking spaces are built in to the parking counts. Gillette — Asked whether Lions Ridge is occupied and how parking is working on that site? George Ruther — Staff can provide that information at the next meeting. Hansen — Asked how the two uses would be managed. October 18, 2016 - Page 12 of 2 Mauriello — Discussed the management. Gillette — Asked for clarification on the parking count discrepancy between information in the staff report versus that displayed by the applicant. Panfil — Stated that the information displayed today by the applicant was not presented to staff and will have to be verified. Hansen — Asked whether the project would remain viable if the project was reduced by one or more stories. Mauriello — Provided rationale for the project proposed as is. Rediker — Asked about the site coverage and whether the courtyard was included in the calculation. Mauriello — Feels the calculation provided is close but can go back and make sure. Hansen — Asked about the proposed green roof. Mauriello — Stated that the green roof was incorporated to provide a better aesthetic from above but can be changed if needed. Rediker — Asked about architect renderings provided and heights shown and what the actual building height will be east to west. Panfil — Displayed the roof plan with roof heights shown for discussion. Stockmar — Asked if the heights were shown from finished or existing grade. Gillette — Asked which is a greater difference, existing or finished grades. Rediker — Asked about grades on the northwest side of the project. Ruther — Asked Mauriello to provide an exhibit at the next meeting to better demonstrate the relative building heights so the PEC has a better understanding of the height impact. Lockman — Asked about the front loading/drop off area and how that will function. Mauriello — Displayed the site plan and discussed the frontage area and the associated dimensions. Rediker — Asked about emergency vehicle access if vehicles are temporarily parked out front. October 18, 2016 - Page 13 of 2 Mauriello — Discussed that there is adequate room for emergency vehicle access even if there are cars parked out front. Lockman — Asked whether there is a porte cochere. Mauriello — There is not a porte cochere currently proposed, but it is a possibility they are considering. A porte cochere would have to ensure a fire truck could fit under it. Pratt — Asked about pedestrian connectivity from the building to the sidewalk and then on to the bus stop. Rediker — Asked if the front drive aisle would be heated. Mauriello — Confirmed that the drive aisle will be heated and added comments about snow storage and landscaping. Rediker — Opened the meeting to public comment. Public Comment Molly Murphy, Vail Local Housing Authority (VLHA) — Spoke in favor of the project, and its impact to address affordable housing goals. Hospital has difficulty filling positions, and this project will help address need not met at Middle Creek and Lions Ridge for professionals. Rediker — Asked if the VLHA has any concerns with the project at this time. Murphy — Every unit of the rental housing will be deed restricted to keep prices in check. Stockmar — Spoke to the unaffordable nature of Vail in regards to affordable housing and cost of living. Deena DiCorpo, 1880 Meadow Ridge Road — Spoke in opposition to the project as currently proposed. Make sure that the employee units can't be changed to non- employee in the future. She is concerned that there is not enough snow storage on Meadow Ridge Road because the increased shadowing will make Meadow Ridge Road very icy. Traffic will be worse than you think. She believes the project involves spot zoning and is inappropriate. Vail should have built taller at Timber Ridge, which would not have affected views. Chris Wombolt, 1860 Meadow Ridge Road — Spoke in opposition to the project as currently proposed. Concern with impacts from garage vents on neighbors. Main concern is density of units. If rents are not limited, 10 people will try to live in one unit. October 18, 2016 - Page 14 of 2 Susie Tjossem, 1630 Buffehr Creek Road — Spoke in opposition to the project as currently proposed. This project and its size will set a precedent. Need W. Vail Master Plan. Project too tall, other sites can accommodate height better. Traffic already bad at 3:00 PM. Last proposal on this site was the right size. Steve Lindstrom, VLHA — Spoke in favor of the project. Discussed that the deed restriction placed on the rental units will be owned and managed by the town. Only 10% of market rate units that are sold stay as local housing. Gillette — Asked about Pitkin Creek Rediker — Asked for clarification as to what is being proposed with regard to the deed restriction and how the units will be offered to people. Lindstrom — Spoke of the deed restrictions at Pitkin Creek, which expired after 7 years. Explained that emphasis will be placed on residents first, but in the event the economy does not do well and there is not enough demand then it can be opened up to others not working full time in vail. Gillette — Asked if there is no escape clause and then a unit would sit empty if there is not enough local demand. Chris Neubecker — Confirmed how the market rate would work. Units could only be occupied by local workers, which limits the market, and should keep prices from going to high. Mauriello — Clarified how the deed restriction will work. If there are no locals demanding housing, then the unit can be occupied and it will not sit empty. However, the rental units will be offered first to locals working at least 30 hours a week in Eagle County. Peter Knoble — The PEC should look at regulations so it does not turn into retirement housing. Lindstrom — Clarified how the deed restriction program works. Rediker — Closed public comment. Neubecker — Clarified that staff is looking for specific feedback so the applicant knows how to proceed and that a final vote is likely anticipated at the next meeting for a recommendation to Town Council. Asked Commission to balance flexibility and creativity with community needs and impacts, by using SDD criteria. Lockman — Still has concerns with the overall building height and possibly there are discrepancies in the plans so would like to see more clarity. He feels the bulk and October 18, 2016 - Page 15 of 2 mass of the building is not compatible with the surrounding area. Hansen — Is likely supportive of the project as currently proposed, though compatibility is somewhat questionable. He feels West Vail is an appropriate area for a project like this. Pratt — Feels the parking is adequate, but the tandem parking will be an issue and valet service should be mandatory. He feels the additional height is warranted at the east end. Views are not protected in Colorado and that does not factor into his judgement. Does believe the project is too high at the west end and the bulk and mass of the building is too much. There is not enough relief along the frontage and should incorporate a gap to better modulate heights. Supports a forty-eight foot (48') maximum height at the west end of building. Gillette — Agrees with Commissioner Pratt. Feels this should be a Special Development District (SDD), but there should also be a West Vail plan. Also agrees that the west end of the building should be forty-eight feet (48') maximum in height. Concerned that the garage vent near existing residences is too close and inappropriate. The building is too high and in too close proximity to the Mustang Condos. Agrees that there is not enough relief along the building frontage. Requested comparisons to other projects to better demonstrate the proposed height. Believes that there should not be any tandem parking for the first year and then reevaluate if needed. Requested additional information from staff regarding the Lions Ridge parking situation. Is against a price cap on the EHUs. Stockmar — Mostly supportive of the project. Bulk and mass is a little too much but does not want that to dictate the design. Feels there are numerous positive aspects of the project. Rediker — Believes that if some parking is leased out, the parking will be inadequate for the hotel and EHUs. Parking should be used for the hotel and EHUs exclusively. Requested staff provide at the next meeting the language of the Type III deed restriction being proposed. Concerned the shadow analysis was not adequate and not realistic. Concerned with venting and suggested that it should be located more to the northeast of the building so it does not impact the adjacent neighbors. Concerned that the project is spot zoning. More detail is needed for the landscaping plan and for the large retaining wall. The bulk and mass is overall too large. Does not meet SDD criteria #1 and #6 in regards to compatibility with surrounding area. He would like to see a lower building height closer to forty-eight feet (48') in height. Favors redevelopment of the property when it is right. Gillette — This is an appropriate site for up -zoning. Pratt — Agrees with Gillette about waiting a year before allowing tandem parking. 3. Approval of Minutes October 18, 2016 - Page 16 of 2 September 26, 2016 PEC Meeting Results Action: Approve Motion: Lockman Second (Stockmar Abstained) 4. Informational Update — No updates. 5. Adjournment Action: Approve Motion: Stockmar Second Hansen Vote: 4-0-1 Lockman Vote: 5-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department October 18, 2016 - Page 17 of 3 TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Information Technology (IT) Update PRESENTER(S): Ron Braden, IT Director ACTION REQUESTED OF COUNCIL: No action required, informational only. BACKGROUND: High level update on various IT projects, including additional broadband provider. ATTACHMENTS: Description Council Memo Supported Systems Update Aspen Wireless October 18, 2016 - Page 18 of 2 0 rowN of VAIL") Memorandum To: Mayor and Town Council From: Ron Braden, Information Technology Director Date: October 12, 2016 Subject: I.T. Project Update Additional Broadband Service Provider ... We have been working with Aspen Wireless testing (wireless) equipment capable of providing enterprise class broadband to the consumer. The proof of concept phase has been very successful and we will be bringing a non-exclusive IRU proposal to Council for Aspen's use of Town fiber to provide broadband to the retail customer. Aspen Wireless will provide services which will compliment existing services already offered by Centuryl-ink and Comcast. Aspen Wireless was hired by Crown Castle as the General Contractor to build the oDAS cellular system in 2014. They also installed the retrofitted public Wi Fi system in place now. This public Wi Fi network ( SSID: vailwifi ) is on track to exceed a million users, is served by a Gigabit Comcast Internet circuit, and has been featured in three different I.T. publications this year. Attached is a brief background about Aspen Wireless and their capabilities. Town of Vail App Powered by Resort App ... We are in full scale development and testing with the new Vail App and we are on schedule to publish the App to the Apple and Android stores before ski season. Phone System ... Installation has already begun on a new phone system for the Town of Vail and Vail Rec District. After looking and testing five different platforms, we chose an Avaya IPO system to replace our antiquated Avaya Definity chassis. The new system will be operational by the end of this year. Data Center ... We continue to look at options and locations for a new data center. Our goal is to consolidate our three existing disparate data centers (910 square feet) into a modern data center that can support the Town's needs. This new data center will house our award winning SimpliVity Hyperconverged infrastructure that we launched in 2014 for the World Alpine Ski Championships. We were asked to present our solution at VMWorld in San Francisco and Barcelona Spain last year. It was an honor for us to be chosen against thousands of nominees to present the solution we implemented. For reference, attached is a brief synopsis of the I.T. systems we currently support. October 18, 2016 - Page 19 of 2 Server Environment: 83 Windows / Linux servers running on a Hyper -converged SimpliVity VMware based virtualized environment. Primary plus secondary DR site w/ Ferrups Power Control UPS (18KVA, 10.5KVA, 5KVA). Desktop / Printer Environment: Four Windows 2012 R2 DataCenter RDS servers running under VWWorkspace for application presentation / deployment and remote access, serving 347 users with 233 workstations and 72 printers. Data Storage: 24 Terabyte (raw) Cisco UCS / Nimble appliance. 96 Terabyte (raw) Simplivity Federation. Network Data Layer: Dual redundant fiber optic rings (8,832 SM/LC-SC fiber count) running Town of Vail / Crown Castle Cellular - Wi Fi / Vail Rec District networks. 12 count 170 CDOT fiber integration Vail Pass to Dowd Junction. Cisco PoE switch gear running 10 Gig between IDF closets on primary, Gig on secondary. MicroTik switch gear running Wi Fi network. Intermapper SNMP Management. Fortigate Firewall /Core Router. Parking Systems: Four paid parking lots running on a Ski Data IP platform and Six Payment credit card backend. 10 Pay Stations, 18 Lanes with fully integrated License Plate Recognition system. Internet: 11 managed web sites on a PowerDNN platform. Single 50 MB fiber based DIA circuit for municipal / public safety operations. Single 25 MB coax based Comcast connection for Town Council streaming / Wi Fi. Single 1 Gig fiber based Comcast connection for Wi Fi / Special Event system. Single 25 MB coax based Comcast connection for Fire Station 3 / Backup Emergency Command Post. Six 1 Gig fiber based DIA circuits for Crown oDAS cellular system. Public / Special Event Wi-Fi: 128 Ruckus outdoor AP's running on a 200 seat Zone Controller. 39 Ruckus outdoor private AP's running Municipal operations on cloud controller. Phones and Mobile Devices: Avaya Definity G3 dual PRI servicing 223 analog/IP devices. Cisco CME single PRI servicing Fire Station 3 / Residents program. October 18, 2016 - Page 20 of 3 Hosted VoIP solution servicing 60 IP devices. 118 managed iOS devices (iPhone, Wad, Android). Public Safety: Eagle County 911 PSAP with 13 Police/Fire/EMS agencies. 800 MHZ DTR radio system ... Vail has three tower sites. Microwave based Public Safety Data Network running at 200MB with last mile fiber MoE connection to Eagle County Justice Center. Private Sprint / Verizon VPN cellular based public safety mobile network serving 103 devices (Panasonic Toughbook MDC's with embedded air card and GPS). Beta FirstNet 8 sector dBlock LTE cellular based public safety mobile network. Intergraph CAD/Mobile/RMS-JMS system with Citrix based RDS platform. Fully equipped Emergency Command Post with video wall. Fully equipped Mobile Communications Unit (cellular/microwave/UHF-VHF/800). CDOT camera / VMS integration (NICE). Voice call logging recorder (NICE — 45 stations). Eagle County Emergency Alerting system (ECAlert). LiveScan Interface to IPS and CBI. Fire / Holdup Alarm Center Command and Control. Cellular: Crown Castle operated 30 Node fiber based oDAS (Optical Distributed Antenna System) cellular system... 142 sectors serving AT&T and Verizon customers. 1200 Square foot cellular hub site. Variable Message Signs: Seven Daktronics Ethernet based VMS signs running under Vanguard. Five cellular based Variable message speed limit signs. Audio / Visual: 135 Axis based indoor -outdoor security cameras running on a 48 Terabyte Milestone DVR platform. 36 SkiData LPR cameras. 3 Ameritis people counter cameras. 240 MobileView based bus camera system. 40 Coban based body worn camera system running on 20 Terabyte system. 24 Coban based patrol vehicle camera system running on 20 Terabyte system. Total: 478 cameras PEG Channel 5 content management / injection system. High5 and Videolink conferencing systems. FourWinds based video wall / content management system for Information Centers. FourWinds based CDOT information Kiosks. AN Presentation systems at Library, Station3, Grand View, Donovan. October 18, 2016 - Page 21 of 2 Externally Hosted Cloud Applications: Hosted DR VoIP phone system (Kazoo) Town of Vail Email anti-virus/spam filtering (App River) Community Development Permit and Inspection systems (Magnet) HR Recruiting system (ICIMS) Fire Pre -Plan and Records Management System (ERS) Public Works Facilities work order system (FacilityDude) Fleet MSDS reference system Town of Vail Agenda Management system (Novus) Public Safety external reporting systems (13 Interfaces) Town of Vail web camera streaming systems (HDRelay) Town of Vail website hosting systems (PowerDNN) Town of Vail Wi Fi AP management system (Ruckus) Public Safety ticketing system (Brazos/Tyler) Police / Fire scheduling system (When2Work) 911 First Responder Information system (ProQA) Rainbird IQ Irrigation Control system Internally Hosted Applications: Town of Vail Records Management (LaserFiche) Video Recording Management system (Milestone) Finance Fund Accounting / Payroll system (New World/Tyler) Finance Sales Tax (EmGov) Public Works Fleet work order system (CFA) Public Safety 911, Mobile, Records Management system (Intergraph Public Safety) Town of Vail Terminal Services, Email, Office systems (Microsoft) Time Tracking (NovaTime) Town of Vail Courts (FullCourt) Parking Control systems (SkiData) VMS control (Vanguard) ECAlert (Cooper) PD Evidence Management system (BEAST) Alarm Center software (SIS) Geographical (GIS) system (ArcView/Arclnfo) October 18, 2016 - Page 22 of 2 TOWN WIDE COVERAGE •o■ ■0• : .0. : : ASPEN WIRELESS .. . U5B1T-1 O U SANDS PER DAY. WIFI 4, t._.. c WIFI 4U 'IFI 36- " 1VIF1 44 IFI ;u WIFI 37 WI ..A f ■ { 48 WIFI 32 yY•` OIflc49�'�`� 41'!11'.3.8 r WIFI 33 III WIFI -SO -vIFi 4b r^. � l ICI 2f1 W' IF {` - 4VIFk 2D- ' .�'lpkg Starting Location S.> 1_07 W wIF 10Fi FI,D. ` 2z wlr-I09- F .. , � F �[�i �_"_'41''11! '�,"'��;•,` �yNIFI. .I E .� N. C Ylr fl J lia Vail: The Most Connected Resort in North America With over 100 free wireless access points and the most technologically advanced outdoor LTE cellular system in the country, Vail has become the most connected resort in North America. Aspen helped bring investment of over $8 million installing a state -of - the art cellular system which has dramatically increased cellular capacity and coverage throughout Vail, as well as an improvement in the speed of wireless Internet access. Additionally, the Wi-Fi data offload has been completely rebuilt in the Village and Lionshead core areas along with upgraded bandwidth to the Internet where users have unlimited access to free Wi-Fi by connecting to "vailwifi" SSID with their Wi-Fi capable devices. During the 2015 FIS Alpine World Ski Championships, the system serviced over 78,000 user connections. October 18, 2016 - Page 24 of 311 Vail Wi-Fi by the numbers • 800-4000 users per day • 753,000 users over last 1.5 years • started at 58 now over 100 nodes • Aspen has helped Town of Vail for 11 years Mae -14 35,323 35,870 71,193 6.63 Ape -14 18,425 24,226 42,651 7.6 May -14 11;,288 16,090 28,378 6.22 Jun -14 2,128 28,945 51,074 7.25 Jul -14 28,120 42,983 71,103 7.5 Aug -14 25,456 40,273 65,739 702 Apr -15 2,756 13,999 15,755 11,14 Oct -14 11„738 20,598 32,435 5.84 Nov -14 10,878 23,505 34,383 7.06 Deo -14 22,191 41,OO5 63,196 7.79 Jan -15 21,506 49,500 71,006 7.5 Feb -15 9,153 28,543 37,856 9.11 Ma r-15 5,875 20,415 25;291 12,06 Apr -15 2,756 13,999 15,755 11,14 May -15 1,510 6,585 8,095 9.24 Jun -15 3,619 12,449 15,068 10.41 Jul -15 6,377 16,592 23,069 10.96 Aug -15 4,552 14,937 19,489 9.9 Sep -15 3,083 11„413 14,496 9.72 Client Association Activity - All ZoneDirec.. g ® 0 © C Cllent C{5 Information - All 2oneDirectors 2k----- ___ _----------------------------------------------------- 12112 20:00 ------------------------------------------------- 1211220:00 Glients:1662 ti .a 1k _ _ _ _ _ _ _ _ _ O Q O Ok Lllx3 op o9 �i13o op.ofl taloa �'7u }al'�k � oa I 0et-15 2,174 9,297 11,471 9.01 Nov -15 1,283 6,549 7,832 8.4 'Routers dropoed confiE that stared half of data rj"C Connectivity - All ZoneDirectors ] ®p © p li0 Connected ZDAP----------------------------------------------. u 100 a a 41 50 - 55.41% 0 0""'' 0,122 All dro i d: 3,SSS 0 apple i05: 3,709 + Windows: 494 0 Mac 05:424 Linux: 1' [ Gam in g:9 +Windows 11 Iile:4 +VoIP: 3 r P ince s:1 October 18, 2016 - Page 25 of 311 ASPEN WIRELESS Managed Services with WaVE-NOC 3. 31 MWhlWldl'II�VI�,yhlll _'�._ Ven=en tlraatlbanC Speep rest .-L:,.: cwvK.wrtt-ui xon.wmm� ., C6�enpRW 0 d 7 1 -------- ..... ':eR,w„WRk. Think CBntlu' rk WFR �'6 - w � � Cenluryllnk- Satisfied Customers using WaVE-NOC 0 twik�-'M-'46 ME7 ►•1' %0 CenturyLink~ since 2006 our Wireless and Virtual Network Operations Center (WaVE-NOC) is PROVEN DAILY in large deployments. Wi-Fi centric expertise with tiered support. Our techs have real-time visibility to deploy, control, monitor and upgrade components or users. As the network technology evolves, ASPEN will place measures to enhance the network and make system changes for better support and increasing operational margin, which is included in the monthly recurring rate. Costs provide warranty on hardware, software and all maintenance for a carefree experience. fc nr IIID V AVTLE VAI L� W I F I ��,',�,.�.. WINTER TOWN OF VAIL GAMES RMERICRN T9W ER October 18, 2016 - Page 26 of 311 Robust Network • Our Fault Tolerant Linux virtualized hardware • MPLS/OSPF/Traffic Engineering • Geo -spatially diverse Network Management — Vail, Colorado —Traverse City, Michigan — Google Cloud • Volp, round robin call software • Automated Alarming and escalation processes in place. October 18, 2016 - Page 27 of 311 Our own Unique software solutions for Wide Area Wi-Fi • Aspen Portal • Ticketing system • Poller and devices monitor • Bandwidth Monitor • Google Earth integration - coming in 2016 • Project Management App on i Phone • Network Monitoring Software • FlexMaster Server 000 ( m D I A A 1 I EA 0 0 support.asperiwireless.net 0 0 � 07 ennlour - Speed123 Speed[esl.rwt Leelanau � VAIL DkSTracker VAIL - Wiml— ZD Logi— Topo lm— ?? '� S P E N Guest User I Sign In ! Support Center f �.a••._ W I R E L E 5 5 Q Support Center Home ® Open a New Ticket a Check Ticket Status Welcome to the Support Center In order to streamline support requests and better serve you, we utilize a support ticket system. Every support request is assigned a unique ticket number which you can use to track the progress and responses online. For your reference we provide complete archives and history of all your support requests. A valid email address is required to submit a ticket. ASPEN W I R E L E S S WaVE NOC Online Portal Home '� Refresh TaE- Fort Campbell Download Km] �tv- Belleglade Mobile Map Satellite .� Home CommumY_ C9+]icI RtO C �C _ Sim 0` A��sRa 5 9 � � Mabry ad yg�,k tJi flet B1V - ' C• Lee Rd • Seer OI G W �41iam y Cole Park Golf Course t. f 1 -11,111 __ p.Go gle Rd .� + rradley 6 er 18, 2016 - PaRq. g18 pf 311 'tai Im�P � Other Software & Monitoring services we provide • All devices are current firmware and under support agreements • Aspen has added at risk additional seats when AP's license are exceeded. • Ruckus Controller • Cacti • Mikrotik Dude • Splunk October 18, 2016 - Page 29 of 311 0 r, Expert Wi-Fi Resources Aspen has been doing Wi-Fi since 2001 Airmagnet, Cisco, Mikrotik, Ruckus Wireless certified technicians • Aspen Techs live in market! Fast response • 11 year relationship with ToV allows for knowledgeable access to facilities and gear. October 18, 2016 - Page 30 of 311 Metrics we monitor • Connected clients • Potential throughput • Avg SNR • both WiFi bands — Airtime 2.4GHz — Airtime 5GHz — Network Capacity — AP traffic October 18, 2016 - Page 31 of 311 Relevant Reporting shows our design expertise • SLA AP connection Time • Full device List with Availability (1 Minute polling) • Interface Utilization • Live Topographical Map • Controller Dashboard — Concurrent users — Data transmitted —Avg signal (SNR) —Device fingerprinting —Top used AP's both data and client loads — Top applications October 18, 2016 - Page 32 of 311 10 Vail Network Responsibilities • O & M the Direct Internet Access circuits — 100 Mbps Comcast business class Fiber Optic — 100/20 Comcast Business class coax backup circuit. • 0 & M backbone networks — 10 Gbps Fiber Optic backbone — 1 Gbps Microwave backbone — 45 Core Routers — 97 other network devices that interconnect the Wi-Fi Network October 18, 2016 - Page 33 of 311 11 Aspen Operates and Maintains Vail WiFi 0 & M edge devices — Ruckus Wireless SmartMesh Wi-Fi network • Power outages • Warranty bad units • Clean, paint, decom or move — PTMP devices extend the fiber Maintain our reputation and end user experience —We are the first call for Town of Vail Wi Fi. — Work with ToV IT department to resolve connectivity issues. — Wi-Fi usage statistics. — Proactively add capacity and design for effective network growth. October 18, 2016 - Page 34 of 311 TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Proposed 2017 Town Manager's Budget PRESENTER(S): Stan Zemler, Town Manager, and Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: Budget discussion only during afternoon meeting. The Budget Ordinance No. 28, Series of 2016 is scheduled for consideration during the evening meeting. BACKGROUND: The proposed budget includes revenue and expenditures for all town funds, a summary of changes in personnel, funding recommendations for Council contributions and a five- year capital plan. ATTACHMENTS: Description 2017 Budget Presentation October 18, 2016 - Page 35 of 2 Memorandum TO: Vail Town Council FROM: Finance Department DATE: October 18, 2016 SUBJECT: Proposed 2017 Town Manager's Budget I. SUMMARY A first look at the 2017 Town Manager's budget proposal II. DISCUSSION This first reading of the 2017 Budget Ordinance No. 28 includes the proposed revenue and expenditures for all town funds, a summary of changes in personnel, funding recommendations for Council contributions and a five-year capital plan. On September 20th, Council and staff held a budget preview meeting where preliminary revenue and expenditure discussions took place. The purpose of the meeting was to provide a high-level preview of the town's 2017 budget process an7d gather feedback from Council on preliminary budget assumptions. The following outcomes / feedback from the September budget meeting were included in the creation of the 2017 budget proposal: • Use a sales tax revenue projection of 2% over 2016 amended budget • A 1 % increase to the operating budgets in departments was approved however the 1 % does not include specific increases that may be requested by departments to meet the stated goals of the upcoming budget year. Any special requests are outlined below. • Council supported a proposed performance-based merit increase of a maximum of 4%. • Council discussed a number of capital projects, including some newly -identified projects currently unfunded. 2017 Budget Objectives The 2017 budget proposal assumes a continuation of high service levels within a cautiously optimistic economic forecast. In addition, some of the new budget requests help align resources and equipment to accommodate added service levels associated with newer capital improvements throughout town such as Booth Creek Park, Sports Courts at Chalet Road, medians on the frontage road, among others. In addition, the budget proposal addresses several topics of importance to both Town Council and the community at large. Several areas of spending relate directly to common themes found October 18, 2016 - Page 36 of 2 in both the Council Action Plan and the recent Community Survey results. Housing, Environmental Sustainability and Parking/Transportation were the top priorities listed in the community survey results. The Council Action Plan for 2015 — 2017 calls out initiatives that address those community concerns such as the Chamonix housing project, the Housing Strategic Plan update, land analysis for housing opportunities, Gore Creek Plan, an update of the Environmental Strategic Plan, a Parking and Pedestrian Enhancement Plan, and a managed parking long-term plan. All of the above initiatives have been included in the proposed 2017 budget and long term capital plans, with the exception of construction of the Chamonix housing development. That project will be proposed for funding once more detailed costs are outlined. Other housing related spending includes $3.2 million of Fee in Lieu dollars collected from developers plus an additional $500,000 in 2017 to be used toward the purchase of deed restrictions or other housing strategic plan action items. Staff has also been working with Western Land Group and the US Forest Service to identify potential parcels of land for purchase adjacent to town boundaries that might be appropriate for housing. A partial headcount increase (.15) is recommended to return the vacant housing coordinator position to a regular 1.0 full time employee. On the Environmental front, the 2017 proposed budget includes funding to update the Environmental Strategic Plan, a completion of the Sustainable Destination Certification, a continuation of Actively Green programming, and ongoing recycling and plastic bag education. There is approximately $2.0 million of funding allocated to the Gore Creek Water Quality Plan projects, which includes $1.1 million for water quality vaults and infrastructure improvements in East Vail, $465K for stormwater site specific projects and $150K riparian site specific projects as called out in the Water Quality Plan documents. A fixed -term employee will be dedicated to the Water Quality project for a period of two years, which began mid -year 2016. Parking and pedestrian safety are included in the capital plan with a continuation of the Pedestrian Safety Enhancement projects, phased over a three year period which began in 2016. Specifically planned for 2017 includes crosswalk signage and lighting at Vail Valley Drive and Glen Lyon Road. Managed summer parking will be a topic of Council discussion this winter. Alterations to bus service routes resulting from the new 1-70 Underpass will be reviewed during the year, for implementation when the project is completed late 2017. Transportation Master Plan updates are included in the 2018 capital budget as well. The budget areas summarized above mirror the initiatives outlined in the Council Action Plan and address the most significant concerns raised by the Community Survey. Overall budget assumptions for the proposed 2017 budget are outlined below: 2017 Revenue The town's 2017 budget is funded by a projected $64.9 million net revenue budget. This projection is a 1.7% decrease from the 2016 amended budget and a decrease of 4.5% from the 2015 actual results. 62% of the estimated $26.1 million in sales tax collections is budgeted to go towards General Fund operations and the remaining 38% to the Capital Projects Fund. Property tax collections are estimated at $4.9 million, flat with 2016 budget (non -assessment year) are based on the most recent report from the County Assessor's office. Lift tax collections of $4.9 million are projected at a 5% increase from 2016 based on historical annual Town of Vail Page 2 October 18, 2016 - Page 37 of 2 increases and consideration of newer summer on -mountain activities. Collections for 2016 are currently up 8.0% from the prior year. Parking revenue of $5.2 million is a 4.2% increase from 2015 actual collections. Currently no increase in pricing of either parking passes or daily rates is assumed. Construction permit fees ("Licenses and Permits") totaling $1.5 million are 1.4% higher than 2016 budget based on current year-to-date and historical activity. No major redevelopment projects are included at this time. Real Estate Transfer Tax revenue is projected at $5.8 million, a 10% decrease over 2016 budget but flat with projections for year-end. A minimal amount of sales of units at the Lion are anticipated for 2017, with additional sales projected for 2018. Year to date collections are currently down 16% from the prior year, due to a limited number of high dollar sales. This is a similar trend to 2015, where transactions under $2.5 million saw in increase in activity but the high dollar transactions experienced a decrease. Construction Use Tax revenue is projected at $1.5 million, flat with the 2016 budget. The estimate is based on a five-year history, and does not assume any major redevelopment projects at this time. 2016 collections are currently down 17% from the prior year, mainly due to large projects starting in 2015 such as The Lion, Marriott Residences and continued redevelopment of the Vail Valley Medical Center. Endowment / Charitable Fund Inquiry Staff has done some preliminary research on this topic based on Council's Action Plan tactic of "Develop and promote a TOV Endowment Fund". A separate memo is attached (Attachment A) with staff's preliminary findings. During 2017, staff proposes to review fee-based revenues collected by the town. Some have been recently updated such as the out -of -district fire rates and annual revisions to the rental rates at Donovan Pavilion. Others have not been revised in many years, such as plan check or permitting fees. Does Council agree with staff's recommendation to continue reviewing fee-based services? 2017 Exaenditures Total expenditures for the General Fund are proposed at $37.3 million, a 0.9% increase from 2016 amended budget. As a service organization, the majority of spending relates to staffing. For 2017, this represents $24.0 million or 64% of total expenditures which includes benefits, and a 4% proposed merit increase based on employee performance. Compensation The 4% percent merit proposed in the 2017 budget is proposed to prevent a decline in market competitiveness and continue as an average payer for most employment categories. While several entry level and some department head positions are trending below average in comparison surveys, our skilled trades and mid -management positions are average or even slightly above. A recent information survey shows our comparative entities are planning for salary increases from 3% to 5'/2 %. Attached are the regression analysis charts (see Attachment 1131 — 133) illustrating our average salary compared to our Colorado resort comparison group. The best news is in the benefits area where costs have decreased, which is a significant change from prior years of consistent increases. For the 2017 budget, benefits as Town of Vail Page 3 October 18, 2016 - Page 38 of 2 a percentage of wages is proposed at 38.9% for full time year round employees, down from 40.8% budgeted for 2016. 2016 is currently trending less than budget as well. Headcount The town's operations are proposed to be supported by 310.40 full time equivalent (FTE) positions in 2017, a 10.14 FTE (or 3.4%) increase from the prior year. Over the past ten years, the town has added 15 employees, or 5% of the total headcount. Approximately five of the new headcount requested for 2017 correspond to the town's decision to operate the Welcome Centers internally which does not add to the town's overall expenditures. The remaining positions relate to capital investments made over the last couple of years such as designated parking on the frontage road at Safeway, a new frontage road medians, redevelopment of the Booth Creek Park, Zeke M. Pierce Skatepark, the Pickleball Courts at Chalet Road, and impacts of maintaining the new underpass starting next winter season. The new headcount request also reflects a second phase of a reorganization in the Fire Department initiated last year as outlined in an attached memo from the Fire Department (Attachment C) which reassigns the Captains from the fire engine staffing to a supervisory role (one Captain supervises all three stations per shift). Currently, two of the three shifts operate this way after the 2016 budget approval which also eliminated the vacant Deputy Chief position. The reassignment of the final and third Captain allows for one promotion to a Lieutenant and would convert 3 seasonal resident positions to a regular fire fighter position. The end result of these proposed staffing changes will ensure that each fire shift (three total) would be staffed with one Captain overseeing 9 employees across the three fire stations. A "floating" firefighter position (one per shift) allows for coverage due to sick and vacation leave. The net change to headcount from this proposal is a reduction of 0.07 FTE and an annual cost increase of $84,667. This third Captain will also serve as the department's training officer due to the discontinuation of a county -wide shared training officer at the request of Eagle River Fire Protection District. The discontinuation of this program results in annual savings of $33,488 to the department which will offset the annual expense listed above for a net impact to the budget of $51,179. Separately, the Fire Department requests consideration of a phased transition away from the town's Department of Labor Fire Apprenticeship program, otherwise known as the "Fire Resident Program" also outlined in the attached memo from the Fire Department. The impact of this transition is not currently proposed as part of the 2017 budget but may be presented to Council at a later date. Other headcount requests include: • 3.0 full time and 1.6 seasonal positions to operate the Welcome Centers, as that function is now managed internally rather than contracted out. • During 2016 the schedules for the Event Liaison Specialist and Special Event Coordinator were increased from 32 hours per week to 40 hours per week. This results in an increase of 0.25 FTE for each position. • During 2015 an additional planner position was approved for "overhire" to help address staffing needs in Community Development. In 2016, the position transitioned to a permanent FTE. The 2017 budget reflects that transition with an increase of 1.0 FTE. Increasing the vacant housing coordinator position from .85 FTE to 1.0 FTE to allow for future flexibility in hiring a full time employee dedicated to the town's housing goals. Town of Vail Page 4 October 18, 2016 - Page 39 of 2 • A seasonal parking sales position will be eliminated and converted to a full time year round position, to form a parking sales lead and "RBO" compliance specialist. With the increase in short term rentals and only 300 RBO licenses signed up, there is a need for further education and compliance monitoring. The success of this program will be evaluated over the coming year. It has been combined with the parking sales position due to similar skill set requirements such as computer skills and tactful communication with challenging customers. • Two seasonal lead landscape employees (0.96 FTE) are requested to address staffing needs for added landscaping at Booth Creek Park, East Vail Interchange and other in - town improvements. • One seasonal (.50 FTE) Heavy Equipment Operator is requested to begin in November of 2016, which in May of 2017 will convert to one full time (1.0 FTE) HEO / Turf Maintenance position. Once that employee is converted, the .5 seasonal FTE position would be re -filled for the 2017/18 winter. The Heavy Equipment Operator is requested to address increased snow plowing and hauling needs, as well as summer turf maintenance of recently completed and upcoming capital projects. • A reduction of 1.0 FTE in the parking and landscape departments is a catchup to a 2016 conversion of a full time landscape/parking split position into one full time parking position. • A fixed term employee (1.0 FTE) was approved during 2016 to assist with the Water Quality Strategic Plan implementation. The duration of the position is two years. • The Police department is requesting to extend another year for a fixed term 1.0 FTE that was approved during the 2016 budget process as a one-year trial period for a Drug Task Force position. Please see the attached memo with more details on the success of the GRANITE program (Attachment D). Please refer to page 21 for summary of FTE changes, and page 22 for a 10 -year history of the town's FTE count. Staffing requests proposed by department heads that are not currently included in the 2017 budget proposal include: • County -wide Crime Analyst was proposed with partial reimbursement from participating agencies. • Digital Communications Specialist for Police. Staff will review organization -wide needs for digital communications in the upcoming year. • Asset Management / GIS Technician (tied to a new cost accounting / asset management / work order system for Public Works which was not funded at this time either). • A second full time Heavy Equipment Operator. Staff has recommended 1.0 full time operator plus a .5 seasonal winter position for 2017 and will review in the 2018 budget process. Benefits for the entire organization are projected to total $7.5 million, a decrease of 1.0% from the 2016 budget. The town has enjoyed two years of improvements in the overall cost of healthcare due to fewer large claims and employee's commitment to wellness programs. This has enabled the town to keep employee's portion of healthcare costs such as paycheck deductions as well as co -pays and insurance deductible amounts flat for two years. Please refer to page 24 for a break-out of all employee benefits. Benefits are broken out into two categories: "Fee-based" and "Payroll -based". Fee-based expenses relate to elected benefits such as healthcare and disability insurance. Payroll -based expenses relate to mandated benefits such as medicare and unemployment insurance. Town of Vail Page 5 October 18, 2016 - Page 40 of 2 "Contributions and Special Events" line item in the General Fund budget includes the Welcome Centers, Economic Development and Commission on Special Event departments, as well as staff recommendations for Council Contributions. Please see pages 27-34 for a summary of contribution requests and recommendations. The Commission on Special Events (CSE) proposed budget has been increased by 1 %, after the removal of one-time support for the winter closing weekend activities. Total event spending is proposed at $893,648. This includes funding from both the General Fund ($581,648) and the Marketing Fund ($312,000) which is sourced from business license revenue. Funding for the "Education and Enrichment" category is being proposed at $151,000 following the I% guideline. Fireworks continue to be separately funded from the General Fund for a total of $52,015 in 2017 to include both the 4th of July and New Year's celebrations. Departmental spending of $7.7 million (also labeled as "All Other Operating" in the General Fund statement on page 25) is a 3.0% decrease from the 2016 amended budget. The following items represent significant changes from the prior year spending: • Annual operation of the Welcome Centers is included at a proposed $323,000, a savings of $15,000 from the prior year's budget for contracted services. • An increase in planning projects of $10,500 from the prior year. Planning projects for 2017 include the West Vail Master Plan, Ford Park Master Plan action steps and a placeholder for a Civic Area / Dobson Master Plan. • A $10 per hour rate increase for the contracted town attorney. This is the first rate increase in over five years. Annual impact estimated at $18,000. • Increase in contract for building inspections based on contract renewal in the summer of 2016. Annual impact estimated at $71,900. • An increase in snow hauling contracts with the addition of the Vail Golf and Nordic Center parking lot and other areas. Annual increase totals $10,000. • An increase of $17,300 in additional snow removal chemicals (mag chloride) and cinders. • Expanded bus service was requested, but due to cost impact will require further discussion after completion of the 1-70 Underpass project. This General Fund 2017 budget proposal results in an ending fund balance of $24.8 million or 64% of annual revenues. Five -Year Capital Plan The five-year capital plan for the Capital Projects Fund and the Real Estate Transfer Tax (RETT) Fund is included on pages 35-38. As in the previous capital worksheets, cost increases are highlighted in orange, new requests are highlighted in green, timing changes to projects in purple and items previously included as placeholders are highlighted in blue. Capital Projects Fund (2017 Additions): • $250,000 requested for the town's portion of an upgrade to the "WebRMS" Dispatching software, replacement of computer consoles and replacement of mobile computers in police and fire vehicles • $746,000 for expansion of town -owned fleet vehicles. This includes a plow truck ($210K), truck with end dump trailer ($210K), a loader with plow ($290K), a sweepster broom for the loader ($25K) and modifications to the Fire Brush 3 truck ($7.5K) and to install new hooks for fire hose ($4K) on the fire trucks. Town of Vail Page 6 October 18, 2016 - Page 41 of 2 $185,000 is reflected for improvements to the walkway in front of Vantage Point near East Lionshead Circle. This was a request made by the Vantage Point homeowners. $135,000 in pedestrian safety improvements based on the plan approved by Council. In 2017 this includes Vail Valley Drive and Glen Lyon crosswalk signs and lighting. The 2018 phase includes lighting for the Main Vail and West Vail roundabouts. • $800,000 in snowmelt repairs on East Meadow Drive (from Solaris to Austria House) were originally budgeted for 2018 have been moved up to 2017 to coincide with construction activity at Slifer Square fountain. $100K in landscape improvements at the Lionshead Parking Structure, funded by the Vail Reinvestment Authority (VRA). $18,000 for parking equipment to enable remote control of the gate at East Betty Ford Way used for ADA access. $150,000 to replace a heating unit at the Public Works Shops building; the second heating unit scheduled for replacement in 2018. • $500,000 placeholder for the purchase of deed restrictions; This would be added to the current balance of $3.0 million in the "buy -down" funds for this purpose. Program policy and detailed implementation plan is not yet approved by Council. The Capital Projects Fund is currently projected with an ending fund balance of $21.6 million in 2017, and a fund balance of $17.5 million at the end of 2021. This does not include any unfunded projects such as the Chamonix Housing development constructions costs. RETT Fund (2017 Additions): The RETT Fund supports annual operations of the town's Parks and Recreation function, Environmental Sustainability, Art in Public Places and the Forest Health crews. There were no significant increases in any of these operations for 2017. Project additions include the following: • Council contributions for services include $69,700 of annual operating support of the Betty Ford Alpine Gardens (1 % increase), a one-time $30,000 capital contribution to the Gardens for water fountain repairs, and $45,450 program support for the Eagle River Watershed Council. • $677,656 is requested to fund the second phase of the Intermountain Fuels Reduction project as approved by Council. $150,000 is requested for the reconstruction of the Glen Lyon recreation path to coincide with completion of the 1-70 Underpass project. • $100,000 in improvements to Bighorn Park is requested, which includes shelter upgrade, ADA access, drainage improvements, play structure maintenance, new stairs at the west end and landscape improvements around the pond. • $300,000 of improvements in Ford Park, which would include $150K for a shelter at the sports field and $150K for a schoolhouse garden renovation. 2018 reflects an estimate of $700K for pavers to be installed on Betty Ford Way. • The annual capital budget meeting with the Vail Recreation District will be held prior to the 2nd reading of the budget ordinance so that the five-year plan for shared capital maintenance can been updated to include proposed spending for VRD-managed town assets. The RETT Fund is currently projected with an ending fund balance of $3.1 M in 2017, and a fund balance of $5.0 million at the end of 2021. Town of Vail Page 7 October 18, 2016 - Page 42 of 2 Marketing Fund The Marketing Fund is generated through the collection of annual business license fees. Budgeted revenue for 2017 of $381,500 is projected flat with 2016 amended budget and an increase of 18% from 2015 actuals due to "Rental by Owner" licensing. $312,000 in expenditures will be used toward the Commission on Special Events. Heavy Equipment Fund This is an internal services fund that manages the maintenance and repair of town vehicles and equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are charged back to the departments based on their use of the vehicles and equipment. The Heavy Equipment Fund (HEF) includes approximately $1,155,200 to purchase replacement vehicles and equipment in 2017. The vehicles are scheduled to be replaced at determined intervals. Funding for the HEF consists of charges to departments using the equipment and sales or trade-ins of old equipment. Projected fund balance is $1.6 million for the end of 2017. Health Insurance Fund This is an internal services fund that manages the town's health insurance plans. Costs are charged back to the town departments and employees through payroll deductions. The 2017 proposed budget anticipates a "break-even" outcome for the year, with no increase from 2016 budget for either the town departments or employees. This is the second year the town has been able to maintain costs, as we typically have increases each year. This is the result of a two year positive trend in health claims. Projected fund balance is $3.3 million for the end of 2017. Dispatch Services Fund This is an enterprise fund that manages county -wide 911 emergency services. The 2017 budget proposal includes capital expenditures of $390,641 for the replacement of a "Voice Logger System" which will not be supported past 2016 and workspace furniture. The participating agencies contribute approximately $90,000 each year to a capital reserve account which will help fund these projects. The Dispatch Services Fund will need to utilize reserves in 2017 to cover the capital projects. Remaining fund balance will be $651,365. Timber Ridge Enterprise Fund The 10 acre property at Timber Ridge is owned by the town, with the eastern half of the property under a ground lease to Lion's Ridge Apartment Homes with no lease payment for ten years. The Timber Ridge Enterprise Fund includes only the operating budget for the western half of the property (96 units, with 54 units under master lease to Vail Resorts). The 2017 proposed budget reflects a surplus of $122,296 after payment of all operating expenses, principal and interest due to the capital projects fund, and $281,273 set aside for capital projects. Specifically the capital improvements represent the second phase of Vail Resort's leased units (18 units of the 54 were renovated in 2016, with 18 planned for spring of 2017 and the final 18 units in the spring of 2018). The improvements are offset by rent increases for those units and paid back over a five-year period. Timber Ridge is projected to have a fund balance of $838,921 at the end of 2017. III. ACTION REQUESTED OF COUNCIL Staff requests feedback from Council in preparation for the second reading of the 2017 Budget scheduled for November 1st. Town of Vail Page 8 October 18, 2016 - Page 43 of 2 ATTACHMENT A TOWN OFVAIL � Memorandum TO: Vail Town Council FROM: Finance Department DATE: October 18, 2016 SUBJECT: Creation of an Endowment or Charitable Fund I. SUMMARY Staff has done some preliminary research on this topic based on Council's Action Plan tactic of "Develop and promote a TOV Endowment Fund". While a unique fund or separate organization (such as a "501c3") is not necessary to facilitate tax-deductible donations to the Town of Vail, having a separate fund may encourage citizens or organizations to contribute to town projects or programs. II. BACKGROUND There are a couple of options that may accomplish Council's goal, and staff would appreciate feedback on those options prior to continuing forward. Two options discussed with our external auditors include a traditional endowment fund or a more basic charitable/donation fund. An endowment fund is more restrictive and would require complex reporting and tracking mechanisms. This is because when a conventional endowment contribution is received, the donation principal, or "corpus" may not be touched, with only the investment income available to spend. In addition, the donor may restrict the use of that investment income to a particular purpose or project (some of which can be limited by Council when establishing the endowment fund). Even with a less restrictive investment policy than currently employed, the town's return on investments would not produce an effective amount of spendable resources. For example, a $1.0 million corpus might provide $10,000 per year towards the specific program/project at a return of 1 %. If at any time investment earnings went negative, the town would have to fund the corpus so it would retain the original balance. Accounting and reporting for this type of arrangement is more time intensive due to the tracking of investment earnings and fiduciary responsibility to the corpus. There would also be additional tracking to ensure the funds are used according to the donor's wishes. A second option to Town Council is the creation of a fund for the purposes of accepting donations (whether through a person's will or otherwise) without the legal restrictions of a true "endowment" fund. This fund could be named and marketed with the intention of promoting tax- deductible donations to town programs or projects. This option would allow Council more leeway with the spendable resources and have fewer impacts to accounting processes. These two options are summarized in the table below with pros and cons. Staff would appreciate feedback on these options prior to moving forward. October 18, 2016 - Page 44 of 2 Options: Pros: Cons: Endowment Fund Recognizable name for More restrictive because have to maintain charitable giving the "corpus" of the gift, whether investment income goes up or down; Can only spend investment earnings on specified expenses; Accounting for each endowment is labor- intensive. Donation Fund (such Spending restrictions can Might have to "market" this contribution as "Friends of Vail" be defined by Council, or opportunity more without the recognizable Philanthropic Fund), can be open; Full value name of "endowment' name TBD of donation can be used; Fewer accounting & reporting requirements Prior to establishing an endowment fund staff would ask for feedback from Council on the following: • Does Council want to proceed with researching the creation of an endowment fund or a donation fund? • Are there particular uses the Council would want to designate as eligible for endowment funding? • Or, will the donors be able to "earmark" their money for specific purposes or time frames? Town of Vail Page 2 October 18, 2016 - Page 45 of 2 $160,000.00 $140,000.00 $120,000.00 n $100,000.00 ro 0 c Town of Vail Base Salary Practice TOV vs. Counties/Municipalities, City, All Organizations (Without Summit/Snowmass) Summer, 2016 Q $80,000.00 $60,000.00 $40,000.00 $20,000.00 Base) 200 400 600 800 1000 1200 Description: This chart compares base salary of the Town of Vail (red dotted line), comparison entities combined, in addition to public* and private* sector employers in Colorado. *Source: MSEC Compensation Surveys October 18, 2016 - Page 46 of 311 $140,000.00 $120,000.00 $100,000.00 m O a $80,000.00 m 3 L L a $60,000.00 $40,000.00 $20,000.00 Town of Vail Base Salary Practices TOV vs. Counties/Municipalities Summer, 2016 idge mty unty >s Village at Springs ;ounty Bail � T 0 200 400 600 800 1000 1200 Description: This chart compares base salary oft he Town of Vail (red dotted line) and our comparison entities using lines of central tend ancy. October 18, 2016 - Page 47 of 311 $140,000.00 $120,000.00 $100,000.00 0 c $80,000.00 �o c c a $60,000.00 $40,000.00 Town of Vail Base Salary Practice TOV vs. Counties/Municipalities (Without Summit/Snowmass) Summer, 2016 $20,000.00 0 200 400 600 800 Description: This chart compares base salary of the Town of Vail (red dotted line) and our comparison entities combined. unty Base) 1000 1200 October 18, 2016 - Page 48 of 311 TOWN OF To: From: Date: Subject Town Council Mark Novak, Fire Chief October 11, 2016 Fire Department Budget Request Memorandum Purpose The purpose of this memo is to address changes in the Fire Department staffing model proposed in the 2017 budget. There are two separate components to this proposal: 1) Completing the restructuring of the Captain position initiated in 2016 2) Restructuring the current Resident Firefighter program to provide Resident Firefighters with a full work schedule. Cumulatively, the proposed changes result in no net change in the Fire Department FTE count while providing adequate staffing for daily operations. Captain Reassignment The Fire Department budget for 2017 includes a proposal to move the third Captain off the fire engine. This move is the final phase of a re -assignment of the Captain rank in order to more effectively use these personnel to simultaneously improve operational effectiveness at emergencies and address administrative needs. This staffing model places the Captain in the role of a shift commander which allows the Captain to provide better oversight of the entire shift while increasing their capacity to participate in the management team. The most apparent difference in the new model is that the Captain is assigned to a command vehicle instead of a fire engine. This model is consistent with that of fire agencies in neighboring mountain resort communities, including Eagle River Fire District and Lake Dillon Fire Rescue. During the 2016 budget cycle, the Fire Department demonstrated flexibility and eliminated a high level management position (Deputy Chief) in order to re -define the role of the Captains. Two Captains were reassigned to the shift commander role in 2016. The goals of this reorganization were as follows: • Provide for consistent Incident Command that complies with National Fire Protection Association (NFPA) standards 1710 and 1561. • Provide better supervision at the shift level October 18, 2016 - Page 49 of 2 • Allow Captains the opportunity to succeed in their managerial roles. When assigned to the fire engine, the Captain is attempting to serve as both a manager and unit supervisor. • Provide for consistent participation in Regional Hazardous Materials Association of Eagle County (RHMAEC) operations group • Provide for consistent participation in radio system users group • Provide flexibility in staffing. Captains can be used to manage overtime for short term absences such as training and sick calls. • Improve coordination with both fleet and facilities maintenance • Increase continuity and accountability of administrative projects o Incident reporting quality assurance o IT liaison o Dispatch liaison and policy group o Health and Safety Officer • Provide oversight of rescue programs • Improve oversight and coordination of Resident Firefighter Program • Reduce workload on Human Resources Department • Allow implementation and management of engine company fire prevention inspection program • Provide increased mentoring and employee development both at all levels of the organization In addition to the responsibilities noted above, there will be a need in 2017 to assign one Captain the responsibilities of training officer. For the past four years Vail Fire and Emergency Services (VFES) has shared a training officer with the Eagle River Fire Protection District (ERFPD). During the past year ERFPD identified that a single training officer cannot meet the demands of both organizations. ERFPD investigated hiring an additional training officer so that the shared training officer program could be continued, but ultimately, competing budget priorities within ERFPD precluded this option. As a result, ERFPD and VFES will not share this position in 2017. The loss of the shared training officer position will significantly increase the workload for the Captains. There are a number of critical tasks completed by the training officer which include: • Developing training programs • Coordinating training with outside agencies, • Coordinating state certification testing • Developing the annual training plan and the monthly training calendar • Auditing training records to ensure compliance with state certification requirements and Insurance Service Office Requirement • Ensuring that training keeps pace with changing industry standards • New employee training Town of Vail Page 2 October 18, 2016 - Page 50 of 2 Coordinating training for specialized programs (Haz Mat, extrication, swift -water rescue, rope rescue, etc.), The loss of the ERFPD training officer contract will increase the acuity of the need to have all three Captains operating separately from an engine company. With the loss of the ERFPD training officer, one Captain would assume the role of training officer for VFES. This will necessitate shifting a portion of that Captain's current workload to the other two Captains. All of the Captains will remain fire suppression personnel, who respond to all significant incidents. Completing this transition requires the following actions: 1) Move one Captain off the fire engine 2) Promote one employee to the position of Lieutenant 3) Staff one additional Full-Time/Regular Firefighter position. This re -organization will not result in an increase in the FTE count, as it is concurrently proposed to reduce the number of employees in the Resident Program from nine to six. The change in the Resident FTE count will be addressed later in this memo. A. FTE impact of reorganization The current FTE count for the Fire Department (excluding the Wildland Program) is: Program Employees FTE* Total Full -Time 30 28 x1, 1 x .5, 1x .3 28.8 Seasonal (Resident) 9.3 .76 7.07 Total 35.87 *28 fire suppression personnel at 1 FTE, 1 Administrative Assistant at .5 FTE, and 1 Wildland Coordinator at .3 FTE (Wildland Coordinator funded at .3 from General Fund and .7 from RETT) The proposed reallocation of FTE would result in the following FTE count: Pro ram Em to ees FTE Total Full -Time 31 29 x1, 1 x .5, 1 x .3 29.8 Seasonal (Resident) 6 1 6 Total 35.80 Town of Vail Page 3 October 18, 2016 - Page 51 of 2 B. Budget Impact of Reorganization Discontinuing the shared training officer with ERFPD will result in a savings (professional fees) in 2017 of $33,488. Salary Benefits Total Promote Engineer to Lt. 5,921 2,458 8,379 Move 1 Resident to FT FF 53,914 22,374 76,288 No IGA Training Officer (33,488) Total 26,347 24,832 51,179 III. Resident Firefighter Program The Fire Department is currently experiencing a number of challenges with the Resident Firefighter program. The nature of the fire service has changed greatly since the inception of the Resident program in 1980. The two most significant changes are that entry level requirements for a firefighter have significantly changed and the nature of the job market for firefighters has markedly improved. At the time of the inception of the Resident program there were few training requirements needed to enter the fire service. This allowed the program to thrive; the Resident Firefighters were able to get free or subsidized housing, while the Fire Department was able to use Resident Firefighters from the date of hire to supplement staffing. Today a firefighter must complete approximately 790 hours of training prior to being available for staffing. This training includes completing the following: Firefighter I Academy, Emergency Medical Technician (EMT) training, Hazardous Materials First Responder Operations training, and Basic Wildland Firefighter training. Currently only candidates who have completed all of this training are eligible to be hired. Once a Resident Firefighter is hired, they complete two weeks of intensive training designed to orient them to VFES equipment and standard operating procedures. This is followed by a one month period during which the new Firefighter works as an extra firefighter on the engine so they can be evaluated and intensively mentored. Once this six week on - boarding process is complete, then the Resident FF is available for staffing. As a result of the training requirements and the availability of full-time jobs available in the region, VFES has been struggled with retention for a number of years. Over the past five years the average tenure of a Resident Firefighter is eighteen months. This results not only in a retention problem, but also impacts our ability to have a sound succession plan, due to the high turnover at the entry level of the organization. In addition to the challenge of retention, recruitment for this position has become increasingly challenging. During the last two years we have conducted three recruitment processes and will need to recruit again before the end of the year. Each of the Town of Vail Page 4 October 18, 2016 - Page 52 of 2 recruitment processes has only generated 20-30 applicants. Of these applicants, typically ten or less, meet the minimum qualifications. Of those meeting the minimum qualifications, typically less than two-thirds elect to participate in the selection process. Recruiting and hiring Resident Firefighters has a number of costs both in terms of financial resources and personnel. A recruitment process begins with advertising the position nationally basis for 30-60 days. Applications are then screened, phone interviews are conducted and then qualified applicants are invited to attend an on site evaluation. On-site evaluation consists of an oral interview panel, a written test and a physical capability test. This process has significant cost in terms of overtime to staff the process and purchasing a standardized test. Successful applicants then undergo a background screening, drug test, psychological evaluation and extensive physical examination. This pre-employment screening costs approximately $750 per candidate. Once a Resident Firefighter is hired it costs approximately $4000 to outfit the Firefighter with personal protective equipment and uniforms. From the time a recruitment process is initiated, the total time until a Resident Firefighter is available for staffing is approximately three months. For a number of years the Resident program has been structured as a Department of Labor (DOL) Apprenticeship program. The primary advantage of this program is that it allows the Town to pay the Resident Firefighter a wage substantially lower than full-time Firefighters and provides exemptions to the Fair Labor Standards Act (FLSA) in regards to pay for time attending outside training. Resident Firefighters are also not categorized as Regular employees. Although the Town is required to provide healthcare in compliance with the ACA, Resident Firefighters do not receive the full employee benefit package. The Apprenticeship program also creates additional administrative burden to comply with DOL requirements. During the last year it was identified that several components of our program needed to be modified to maintain compliance with the DOL program. We are currently developing strategies to ensure compliance. One particularly challenging aspect of the DOL Apprenticeship program is that it is intended to be a program used by employers when there is not a sufficient pool of trained candidates to fill a position. The understanding is that the employer should have a regular position available for the Apprentice (Resident) when they complete the Apprenticeship. The term of an Apprenticeship is 6000 hours (3 years). The implication is that if an Apprentice completes the program, the Town should be prepared to increase the pay to a level equivalent to our full-time regular Firefighters. An additional challenge of the program is Resident Firefighters missing critical on shift training. Currently Resident Firefighters are budgeted at .76 FTE. The practical application of this is that when the Resident program is fully staffed, they are only assigned to seven shifts per month, while a full-time firefighters work ten shifts per Town of Vail Page 5 October 18, 2016 - Page 53 of 2 month. This has several consequences that are detrimental to the program. The first is that the Resident Firefighters miss three shifts per month of regularly scheduled training. This is contrary to the intent of the program, which is to train the Resident to advance beyond the Apprentice level. This schedule also results in the Resident Firefighters taking second and third jobs to cover their living expenses. As a result, Resident Firefighters are often not available to fill vacancies that result from vacation and sick leave. The financial reality of working less than a full-time schedule at a low wage also drives the majority of the Resident Firefighters to begin looking for full-time firefighting jobs almost immediately after they are hired. One component of the Resident program that has changed greatly over the years is the perceived value of living in the Resident dormitory. In the early years of the program, this was seen as a benefit of the program which allowed the employee to live inexpensively in Vail and pursue recreational activities such as skiing. Today, many of the Residents view the dormitory living requirement as a burden. VFES has been exploring approaches to addressing the challenges of the Resident Program for a number of years. In 2014 the entry level requirements were increased to reduce the training burden on VFES. Later in 2014 the number of approved Resident Firefighter positions was reduced from twelve to nine in order to facilitate funding regular fire department positions and reduce overtime. Current the Resident Firefighter Program has authorized staffing of 9.3 employees at .76 FTE per employee. In 2017 it is planned to reduce the number of employees to six at 1.0 FTE per employee so that these employees are able to work a full schedule. This staffing level maintains adequate staffing for day to day operations. Although this plan addresses the immediate need to provide the Resident Firefighters with a full work schedule, it does not address long term issues associated with the program including DOL requirements, retention, succession, recruitment challenges, and training costs. Staff has analyzed alternatives to the DOL Apprenticeship program. The alternative which appears to address the current challenges while minimizing cost, is one in which the DOL Apprenticeship Program is discontinued and a new entry level Firefighter rank is established at a lower hourly wage than the current Firefighter rank. This approach would not impact FTE count and would have an annual cost increase over the current Resident Program of approximately $110,000. It is recognized that these costs are not static and would be subject to incremental growth in future years. Staff anticipates recommending this approach in the 2018 budget request. Town of Vail Page 6 October 18, 2016 - Page 54 of 2 IV. Summary Staff recognizes the ongoing support Council has demonstrated in improving the capability of Vail Fire and Emergency Services. We are also mindful of the need to be fiscally conservative in the upcoming budget while concurrently advancing a number of strategic objectives. The proposals detailed in this memo are consistent with the following goals and initiatives established by the Council Action Plan and the Organizational Action Plan: • Create a Town of Vail transition plan to develop future leaders to continue the unique traditions, values and culture of the TOV • Invest in succession planning to include bench strength development, transfer of leadership and institutional knowledge • Maintain and improve a high level of readiness and response to natural and man- made threats to ensure a safe and secure community with continued focus on emergency preparedness, including wildfire mitigation, education, prevention and effective evacuation strategies • Explore organizational staffing design models that enable the organization to be nimble, dynamic, focused and flexible, while tapping talents of middle managers V. Staff Recommendation — Authorize reassignment of one Captain as described in section II of this memo and reduce the total number of Resident Firefighters to six. Direct staff to continue to explore options to transition Resident Firefighter program out of the DOL Apprenticeship program. VI. Attachments 2017 VFES organizational chart Town of Vail Page 7 October 18, 2016 - Page 55 of 2 2017 Staffing Management Fire Chief Assistant (.5 FTE) ision Chi Division Chief Deputy Hated T Prevention 16 budge (.25 FTE) A-Shift1 ( C -Shift l Caatain Wildland - r Coordinator Lieutenant Lieutenant Engineer Engineer Engineer West Vail Firefighter Firefighter Firefighter Station 3 Lead Firefighter Firefighter Firefighter FF FF FF Lieutenant Lieutenant Lieutenant Main Vail FF Engineer Engineer Engineer Station 2 (seasonal) Resident/ Resident/ Resident/ Lieutenant Lieutenant Lieutenant East Vail Engineer Engineer Engineer Station 1 Resident/ Resident/ Resident/ Total FTE 35.8 6 residents/entry level FF's assigned FT needed to fully staff October 18, 2016 - Page 56 of 311 C, TOWN �afLOFFfC)jp ` f t + TOWN OF VAIL CO ��A R TM�� 75 South Frontage Road West Police Department Vail, Colorado 81657 970.479.2210 vailgov.comlpolice 970.479.2216 fax To: Town Council From: Stan Zemler, Town Manager Dwight Henninger, Chief of Police Craig Bettis, Commander Date: October 18, 2016 Subject: Annual Update of GRANITE (Gore Range Narcotics Interdiction Team) In 2014, numerous pieces of local intelligence and a comprehensive report done in our region by the Drug Enforcement Administration foreshadowed the critical urgency for police departments in Eagle County to leverage resources and combat the growing drug problem. In March 2015, the Vail Police Department committed one sergeant and one narcotics detective, full time, to address the issues identified by the Drug Enforcement Administration's threat assessment. This team was known as the Vail Unified Drug Unit (VUDU). In March, 2015, VUDU began an investigation after receiving intelligence regarding drug activity at the Vail Underground. Several VUDU investigations confirmed that three separate employees of the Vail Underground were distributing cocaine on site. In addition to this, the bar was a "safe haven" for several other high intensity cocaine distributors to conduct their cocaine sales to staff and customers. The case investigation began with controlled purchases of gram quantities of cocaine at the Vail Underground, but evolved to higher level dealers in the drug trafficking organization, and ounce deals of cocaine off site. Detectives used various methods of investigation including GPS trackers and phone toll analysis. Detectives were able to determine they had fully identified the sources of cocaine supply that were supplying Vail with ounce quantities of cocaine. Detectives also confirmed that these individuals were being sourced outside the Vail area, by Front Range kilogram quantity cocaine dealers. Knowing that detectives had fully exploited this Drug Trafficking Organization by identifying the sources of supply and co-conspirators, detectives made arrests in this case. The case take down consisted of two separate search warrants and 9 arrest warrants. The search warrants were executed with the use of the Eagle County Special Operations Unit due to the level of risk associated with the suspects, which included known weapons. The search warrants were conducted without incident and lead to the additional charges of three adult males on felony level drug offenses. Three vehicles were seized, along with 8 firearms, one of which was stolen in a burglary of a sporting goods warehouse and another used in the commission of a cocaine sale in Vail. Through the course of the investigation of the Vail Underground DTO, VUDU seized approximately 324.7 grams of cocaine (11.45 ounces) which has a street value of approximately $33,000.00. In addition to this, detectives seized 13.3 grams of MDMA (ecstasy a schedule I controlled substance), 8 guns, one of which was confirmed stolen by the ATF, heroin, ketamine, psilocybin mushrooms, morphine, $2,335.00 in U.S. Currency and clonazepam. Approximately 750 doses of LSD were seized; this has a street value of approximately $9,000.00. A total of 16 people were arrested. This case was presented to a grand October 18, 2016 - Page 57 of 2 jury. All 9 individuals involved in the Drug Trafficking Organization were indicted on drug offenses and conspiracy. In 2014, the Vail Police Department had a total of 45 drug arrests for all charges. This case investigation was a three month investigation and produced 16 felony drug distribution arrests. The Vail Underground DTO earned VUDU the positive attention on the community, media, and agencies within the region; specifically, the Eagle County Sherriff's Office. In October 2015 the Vail Police Department and the Eagle County Sherriff's Office joined resources and created the multijurisdictional drug task force known as GRANITE (Gore Range Narcotics Interdiction Team). Eagle and Avon Police Department's contribute detectives as needed. Since inception, GRANITE has conducted investigations focused on making a local impact to our communities within Eagle County. In the past year, cases of note that GRANITE have investigated include: Butane Hash Oil Clandestine Lab: GRANITE conducted an investigation into a Butane Hash Oil Clandestine Lab after receiving anonymous tips from concerned community members. The extraction of marijuana concentrate using Butane, a highly volatile substance, is a felony. This process has created serious problems within our community due to the explosions occurring during the extraction process. There have been deaths, serious bodily injury, and severe property damage associated with Butane Labs in the State of Colorado. Through the course of this investigation, GRANITE learned that a marijuana dispensary manager was illegally diverting marijuana from the dispensary he managed and using it in an illegal Butane operation at his residence. A search warrant was obtained and executed at the residence on Kinnickinnick Road in Vail. In the residence, which was a 6 unit town home, officers located and safely dismantled a Butane Hash Oil extraction lab, U.S. Currency, finished marijuana concentrate product, and evidence of distribution. Three individuals were charged with felony drug crimes which included production of hash oil, and illegal distribution of marijuana concentrate. The operation was safely dismantled without injury to suspects or officers. This case was the first like it in Colorado, as drug task forces are responding to these labs after an explosion, rather than the prevention of one. GRANITE has collaborated with federal law enforcement agencies, specifically, the FBI to prosecute a local heroin overdose death. The suspect in this investigation sold heroin to an individual who later died on a lethal overdose. The dealer has previously sold to a separate individual who also died as a rest of overdose. The defendant is this investigation is awaiting trail on federal offenses. LSD Chemist Arrested: GRANITE conducted an investigation after receiving information that a chemist from Denver, was the source of supply, delivering thousands of doses of LSD to dealers in Vail. An operation was planned and the suspect delivered 1000 doses of LDS and 2 pounds of high grade marijuana. He was arrested without incident. Since his arrest, Vail has seen a steady decrease in the availability of LSD due to the suspect being a major source of supply for the drug locally. In addition to the controlled substances, $4,000.00 in drug money was seized. The total street value of drugs seized during this operation was $14,000.00. Eagle Cocaine Dealers Arrested: Command staff of the Eagle Police Department requested an agency assist for GRANITE to investigate cocaine sales occurring at bars in their town. An investigation was launched. An individual selling cocaine was identified and was involved in selling cocaine illegally on three separate investigations. An additional co-conspirator was identified and involved in all cocaine sales. Both suspects were arrested and a search warrant producing further evidence of cocaine distribution was seized. Investigators kept tabs on the suspect due to his previous convictions for other felonies including a felony drug conviction. Detective saw a post the defendant placed selling a hand gun and shot gun on-line. Detectives were able to arrest the suspect for the sale of the gun and possession of a firearm by a convicted felon. Cocaine Supplier of Vail is arrested with Six Ounces of Cocaine: GRANITE conducted an operation to arrest a cocaine dealer who was selling ounce quantities of cocaine to the Vail area. The suspect, was arrested without incident after he delivered six ounces of cocaine, with Town of Vail Page 2 October 18, 2016 - Page 58 of 2 a street value of $17,000.00, to Vail. The investigation continued with the assistance of the FBI. GRANITE identified two co-conspirators who are awaiting felony charges. • GRANITE Assists Avon Police with Cocaine Arrests: GRANITE conducted several investigations in the bars in Avon which resulted in identifying a cocaine dealer. This defendant has been a long time nucense to the safety of our community. He was in the county drug court program on a last chance agreement to stay sober and not break any laws. This cocaine trafficking broke this agreement, and he is currently serving time in the Department of Corrections for 3 years. • GRANITE was Awarded Drug Task Force of the Year Award: In September of 2016, GRANITE accepted the Presidents Award from the Colorado Drug Investigator Association during the annual conference in front of their peers in drug enforcement. This award recognized them for their efforts in making a local impact on the safety and security of their community. • On Going Investigations: GRANITE is currently investigating four different drug rings selling LSD and cocaine. • GRANITE has seized $100,000.00 in U.S. Currency in 2016, related to drug proceeds. This units' focus is to make a local impact on high intensity drug activity within the Town of Vail, and throughout Eagle County. In addition to this, the team is actively engage in youth diversion through drug education in schools throughout all areas in Eagle County, including the 911 Safety Fairs. Although the unit's primary focus is drug investigation they help support patrol services as needed by backfilling shifts and by working high crime pattern activity such as, theft rings, car break-in's, ski thefts and other major cases. Staff is recommending the continued funding of this 29th police officer position for the second year of this two year evaluation period. Town of Vail Page 3 October 18, 2016 - Page 59 of 2 TOWN OF VAIL 2017 PROPOSED BUDGET First Reading of Ordinance No. 28, Series 2016 October 18, 2016 October 18, 2016 - Page 60 of 2 Town of Vail Proposed 2017 Budget Table of Contents Cover Memo 1 2017 Budget Highlights 9 Major Revenue Analysis 20 Summary of Changes in Personnel 21 Ten -Year Summary of Budgeted Positions by Department 22 Employee Benefits Summary 24 This report shows the list of employee benefits by percentage and costs. General Fund Revenue and Expenditures 25 This schedule shows the major revenue and expenditures by category in the General Fund Contributions and Special Events 27 Capital Projects Fund Revenue and Expenditures 35 This schedule shows revenue by type and expenditures by project in the Capital Projects Fund for 2016, Proposed 2017, and 2018 - 2021 plan Real Estate Transfer Tax Fund Revenue and Expenditures 39 This schedule shows revenue by type and expenditures by project in the RETT Fund for 2016, Proposed 2017, and 2018 - 2021 plan Unfunded Projects 42 This schedule shows a listing of potential future projects that are currently not reflected in the proposed budget or long-term plan Marketing (Business License) Fund Revenue and Expenditures 43 Heavy Equipment Fund Revenue and Expenditures 44 Health Insurance Fund Revenue and Expenditures 44 Dispatch Services Fund Revenue and Expenditures 45 Timber Ridge (Enterprise) Fund Revenue and Expenditures 46 October 18, 2016 - Page 61 of 2 Financial Overview The Town of Vail 2017 budget proposal presented in this document reflects the town's vision to be the premier international mountain resort community in a fiscally responsible manner. The 2017 budget proposal assumes a continuation of high service levels within a cautiously optimistic economic forecast. Several areas of spending relate directly to common themes found in both the Council Action Plan and the recent Community Survey results. In addition, some of the new budget requests help align resources and equipment to accommodate added service levels associated with newer capital improvements throughout town. The Town is nearing completion with several major capital projects, including a renovation of the Clubhouse at the Vail Golf Course and Nordic Center, construction of a new 1-70 underpass, Pickleball Courts at Chalet Road, and the reconstruction of Booth Creek Park. Historically the town has funded all capital projects through the Capital Projects Fund, and later through the Real Estate Transfer Tax fund for eligible projects. Now the town has more options and several of the town's more recent (and future) major projects have other sources of funding including: Vail Reinvestment Authority bonds and other Tax Increment Financing (TIF) revenue and cost sharing with the Vail Recreation District. The various sources of funding for capital projects has enabled the town to cash -fund many projects, however total town reserves of nearly $80.0 million in 2016 will be reduced to $54.6 million in 2017 upon completion of many capital projects. General Fund operations for the proposed 2017 budget results in an surplus of $1,280,967. The General Fund fund balance at the end of 2017 is projected at $24.9 million, or 64% of annual revenues. REVENUE The town's 2017 budget is funded by a projected $64.9 million net revenue budget. Net revenues exclude inter -fund charges and transfers. 2017 projected revenues is a 1.7% decrease from 2016 amended and is a 4.5% decrease from 2015 actual results. The below chart identifies the various sources of town revenue: E October 18, 2016 - Page 62 of 2 Rent, Fines & Miscellaneous Transportation 6% C t en ers Charges for 8% C,..,.,— lntergovern Revem 50 Licenses an 39 Real Es Financial Overview 2017 Budgeted Net Revenue: $64.9M Trans-er fro in V RA 6% Earnings on nvestments 1% Franchise Fees Use Tax Ownership Tax 9% 2% 8% LOCAL TAXES: Six revenue sources make up local taxes and generate 69% of the town's annual revenues: sales tax; property and ownership tax; use tax; ski lift tax; real estate transfer tax; and franchise fees. A 4% general sales tax will produce approximately 40% of annual revenue for 2017. The $26.1 million of sales tax projected at an increase of 2% from the amended budget for 2016 and a 3.8% increase from 2015. Sales tax revenue is influenced by a number of factors including the general economy, tourism and snowfall, special events and redevelopment activity. Sales tax revenue is seasonal, with approximately 70% of the total generated during the ski season which is defined as November through April. 10 October 18, 2016 - Page 63 of 2 28.0 28.0 14.0 22.0 20.0 1as.0 f6_0 MO f2_0 f0_0 &0 19.0 4.0 2.0 Q0 Financial Overview Sales Tax Compared with Inflation 2006 2007 2006 2006 2010 2011 2012 2013 2014 2015 2016 2017 Budget Budget 28&0 270.0 2520 294.0 21.0 19f3.0 180.0 162.0 E c 144.0 126.0 u a i D8.0 90.0 72.0 54.0 36.0 18.01 Vail Reinvestment Authority (VRA) was created on November 4, 2003 to oversee development and redevelopment of identified blighted areas within the town. The Authority is funded with incremental property tax collected on redeveloped properties within the district. The VRA will reimburse the town's Capital Projects Fund for various capital projects in Lionshead. For 2017 this includes the town's portion of the 1-70 underpass ($3.25M), Lionshead parking structure landscape renovations ($100K) and improvements to the walkway in front of Vantage Point ($185K). These funds, totaling $3.6 million in 2017, represent approximately 6% of funding available for town spending. In prior years these funds have provided up to 13% of annual town revenues. Real Estate Transfer Tax (RETT) is a 1 % tax on transfers of property within the Town of Vail. This tax is the primary revenue source in the Real Estate Transfer Tax Fund whose use is restricted to parks, recreation, open space, and environmental sustainability. Real Estate Transfer Tax collections of $5.9 million represent 9% of total annual revenues. This is a 10% decrease from the 2016 amended budget but is flat with year-end projections. Property and Ownership Tax of $4.9 million will generate 8% of total revenues for 2017. 2017 revenues are projected to remain flat with 2016 amended based on a non - assessment year and a recent report from the County Assessor's office. The current base mil levy is 4.69 and constitutes 10% of the average taxpayer's property tax bill. In November 2000, Vail's electorate approved lifting the revenue limitation placed on property tax revenue by the Tax Payer's Bill of Rights (TABOR) approved by Colorado voters in 1992. Property values are reassessed every two years, providing potential increases or decreases in the even years. However, the base mil levy cannot be increased without a vote. Use Tax collections are estimated at $1.5 million for 2017, flat with 2016 amended budget. The estimate is based on a five-year history, and does not assume any major October 18, 2016 - Page 64 of 2 Financial Overview redevelopment projects. In November 2007, voters approved the implementation of a 4% construction use tax effective January 1, 2008. Revenue from this source is allocated to the Capital Projects Fund. Ski Lift Tax and Franchise Fees total $5.0 million and $1.1 million, respectively for 2017, representing 9% of the total annual revenue. The town assesses a 4% tax on all lift access tickets to the Vail ski area. The town also collects franchise fees from all the major utilities operating in the Town of Vail. The fees are collected and paid by the local gas, electric, telephone, and cable television companies. The rate is established by ordinance and is different for each utility type. Lift Tax was projected with a 5% increase over the 2016 amended. All franchise fees are projected based on historical trends, and are accounted for in the General Fund. LICENSES AND PERMITS are expected to generate approximately $2.0 million or 3% of total revenues in 2017, down 1.4% from the 2016 amended budget. This revenue source can fluctuate from a few large commercial and residential construction projects. The 2017 projection is based on historical averages. Licenses and permits are General Fund revenues with the exception of the business license fee and recreational amenities fee as described below. Construction Fees, which include building permits, electrical, mechanical, and plumbing permits, design review fees, plan check fees, variances, etc., are the largest component of the license and permit category. Construction fees alone are budgeted at $1.5 million in 2017. The Business License Fee is restricted by ordinance for marketing and is recorded in the Marketing Fund. This revenue of $380,000 is a 1.5% from 2016 due to an increase in business license fees collected from the short-term rental licensing requirement which began January, 1, 2016. The Recreational Amenities Fee is assessed on new residential square footage. It is accounted for in the RETT Fund and its use is restricted to parks, recreation, open space, and environmental sustainability. With no major redevelopment projects assumed, this fee is budgeted conservatively at $10,000 in 2017, and flat with 2016 amended budget. INTERGOVERNMENTAL REVENUE supplies 5% of the total revenue ($3.5 million) and includes federal and state grants, county sales tax, county road and bridge tax, highway users' tax, cigarette tax, and E911 Authority Board. Revenue forecasts are obtained from the contributing agencies or estimated based on trends. Federal and state grants are recorded in the Capital Projects Fund, RETT Fund or the General Fund depending upon their purpose. Lottery revenue is recorded in the RETT Fund and all other intergovernmental revenue goes to the General Fund. The E911 Authority Board is a conduit managed by Eagle County to fund emergency communications from the surcharges it collects on phone bills. In 2017 the E911 board will pay salary and benefits for the equivalent of two dispatch supervisors, six dispatchers and a systems engineer in the Vail Communications Center. From 2010 through 2016, the E911 board covered eight dispatchers plus the 2 supervisors and one systems engineer to help participating agencies with the impact of the economic downturn. In 2015, the number of dispatchers covered was reduced back to seven and was then again reduced in 2016 to six. Staff has proposed no changes to personnel in 12 October 18, 2016 - Page 65 of 2 Financial Overview 2017. The agencies are covering the cost through increased fees. 2017 contribution from the E911 board totals $766,809 and is accounted for in the Dispatch Services Fund. County Sales Tax The town receives fifteen percent (15%) of a 1 % general retail sales tax levied by Eagle County. This payment is pursuant to an enabling ballot question approved by the voters and applies to all of the towns within the county. Collections budgeted for 2017 total approximately $835,000. County Road & Bridge The town collects a portion of the county's mil levy for road and bridge based upon Colorado State Statutes. County road and bridge revenue for 2017 was budgeted based on the prior two year history, at approximately $764,000. This revenue is dependent upon what Eagle County sets for a road and bridge mil levy and the assessed valuation for the town. Highway Users' Tax The State of Colorado shares a portion of its gasoline tax based upon the town's miles of roads in proportion to other municipalities in the state. This revenue of $224,000 is budgeted at a slight increase with the 2016 budget based on information provided by the Colorado Municipal League. TRANSPORTATION CENTERS located at Lionshead and in the Village generate 8% of total revenues and are budgeted at $5.2 million for 2017. This is flat with year end 2016 projections (a 22% increase over budget), and a 4.2% increase from 2015. Daily parking fees and parking passes during ski season are the largest sources of this revenue. CHARGES FOR SERVICES comprise 3% of the town's annual revenue. The largest sources in this category include dispatching contracts and a contract with the Colorado Department of Transportation (CDOT) for maintenance of the frontage roads. EARNINGS ON INVESTMENTS currently generate less than 1% of the annual revenues. The town's investment policy priority is safety, followed by liquidity and return. 13 October 18, 2016 - Page 66 of 3 Financial Overview EXPENDITURES The town's expenditure budget for 2016 is $62.0 million excluding inter -fund transfers and charges. This is a 34.2% decrease from the 2016 amended budget, mainly due to a decrease in capital projects spending. 2016 included large capital projects such as the replacement of 8 buses, a major renovation of the East Vail Fire Station, redevelopment of the Vail Golf and Nordic Center, creation of Picleball sport courts at Chalet Road, and the complete reconstruction of Booth Creek Park. Included in the 2017 amounts are capital projects that will be reimbursed from the Vail Reinvestment Authority. Seventy-one percent of the expenditures are to provide municipal services and twenty- nine percent to fund capital improvements. Where the Money Goes 2017 Budgeted Expenditures $62.OM capital Improve mei 29% Dpht SPnrire Municipal Services 71% Within municipal services, 29% of spending is for public safety, including 12% for the Vail Police Department, 6% for Vail Public Safety Communications (which is county- wide) and 10% for Fire prevention and suppression. Fifteen percent of the total is spent on transportation and parking, which includes the free bus system and free and paid parking in the parking structures and at the Ford Park softball and soccer fields. Public Works and Streets account for 11% of spending. This includes daily repairs and maintenance of the town's infrastructure and support of special events, but not new capital or items that extend the life of existing capital. Facility and fleet maintenance at 10% includes daily repairs and maintenance of town -owned buildings and equipment and operation of the Donovan Pavilion, Lionshead Welcome Center and Grand View, but again not new capital or items that extend the life of existing capital. 14 October 18, 2016 - Page 67 of 2 Financial Overview Where the Money Goes, Municipal Services by Area _Health and Employee Facilities& Fleet Housing1% Maintenance Parks &AIPP 4% Public Works & Streets 11% 10°fa Transportation & Parking 15% Contributions, Market; ng, & Special im Events Library 7% 2% Public Safety Communications 6% Town Off da Is 4% FV —�Admin istrative _Community Services & Risk Development Management 7% 11% Another way to look at how the town spends its money is to look at expenditures by category. The major categories within municipal services are Salaries; Benefits; Contributions, Marketing and Special Events; and Operating, Maintenance and Contracts (All other Operating Expenses). Salaries, which represent about half the total expenditures, include full-time, part-time and seasonal salaries, overtime, bonuses, and special pay categories. Benefit costs include: health insurance, disability coverage, worker's compensation, pension, life insurance, unemployment, Medicare and wellness or ski pass package. Contributions, Marketing, and Special Events include the funding provided by the town to local non-profit and marketing organizations as well as the Commission on Special Events. This category does not include marketing expenditures of the Vail Local Marketing District, which are reported separately. Included in the category of operating, maintenance and contracts are: utilities; property and liability insurance premiums; fuel and parts for vehicles; other professional fees; repairs and maintenance for facilities and equipment; office and general operating supplies; and operating leases and rentals. 15 October 18, 2016 - Page 68 of 3 Financial Overview Where the Money Goes Municipal Services by Category All Other Operating Expenses 29% Contributions, Marketing, Benefits Special Events _ 17% 5% i dries 99a The town's staff includes three basic categories of employees: 1) full-time regular, 2) fixed term and/or externally funded, and 3) part-time or seasonal. Full-time regular staff positions are fully funded by the town, generally work 40 hours per week, and have a full benefits package. Fixed -term and/or externally funded positions may be full or part-time with negotiated benefits and are filled for a period of time determined by workload and/or contract or until external funding is no longer available. Part-time employees work 30 hours a week or less and seasonal employees work 40 hours a week, but less than half a year in a position. The town reports staffing in terms of full-time equivalents or FTE's to provide a common measure. One FTE equals 40 hours a week or 2,080 hours a year. For example, a part-time employee working 20 hours equates to .5 FTE and a seasonal employee working four months a year equates to .33 FTE. 16 October 18, 2016 - Page 69 of 2 35C 300 2W 200 15C 1CC 5C 0 Financial Overview BUDGETED POSITIONS BY TYPE (Full-time Equivalent Positions) 2006 2009 2010 2011 2012 2013 2014 2015 2018 2017 GFdl T— R --u la Bs-- Fo ■S.—I and Pat -Time Fos id.. OF ad-Tmr and Exp Ily Fun dcd Fartiore The town's operations are supported by 310.4 full time equivalent (FTE) positions in 2017, up 10.1 from 2016. Of these, 268.13 are full-time regular employees. The majority of the increase in headcount (4.6 of the 10.14) is requested to operate the Welcome Center, as that is now operated by the town. The remaining new shifts in headcount proposed by staff include an approved "over hire" planner position to help address staffing needs in Community Development, and increase in hours from 32 to 40 hours per week for the Event Liaison Specialist and Special Event Coordinator (increase of .25 each), the addition of a full time Parking Sales / "RBO" Compliance specialist offset by a seasonal parking sales position (.5FTE), two seasonal lead landscape employees (0.96FTE), a 0.15 FTE increase for the vacant housing coordinator position from .85 FTE to 1.OFTE, one seasonal Heavy Equipment Operator to start in November 2016 and will convert to 1.0 FTE in May (1.5FTE), a 2 -year fixed term water quality position, and 1 Journey Mechanic to assist with the increased complexity and number of vehicles maintained by the town. SALARY AND WAGES The 2017 budget includes funding for performance based merit increases for full-time employees (up to 4%). Most employees are eligible for merit increases on June 1. BENEFIT COSTS Employee benefits are projected at $7.5 million, representing 37.8% of base salary expense for 2017. For full-time employees, benefits average 38.9% of salary and for seasonal employees, benefits average 26.1% of wages. The town is self-insured and has stop -loss coverage from an outside insurer to protect against significant claims. Coverage is offered to full-time employees and their dependents. Health care expenditures are recorded through the Health Insurance Fund. 17 October 18, 2016 - Page 70 of 2 Financial Overview The next largest component of the benefits cost is employee pension comprising 18% of the total benefits. The town's full-time pension plan contribution ranges from 11.15% to 17.15% of salary, depending on length of service. Seasonal and part-time employees receive a 1.5% contribution. The contribution for full-time employees is somewhat higher than most private sector employers because town employees are not part of the Social Security system. Pensio 36% Benefits Costs Medicare rwellness Benefit 2016 $7.4M 3% J 2% Insurance Life, Disability, 4% and Unemployment Insurance 5% trance CAPITAL IMPROVEMENT PROGRAMS The capital improvement programs include purchases of property and equipment and improvements or capital maintenance that extend the asset's useful life. The majority of capital costs are incurred in the Capital Projects and Real Estate Transfer Tax (RETT) Funds. Heavy equipment replacement vehicles, except for buses and fire trucks, are purchased from the Heavy Equipment Internal Services Fund. Capital items costing less than $5,000 are included in the General Fund by department. The Facility Maintenance and Parking Structure capital maintenance projects are included in the Capital Projects Fund. The town prepares a five-year capital plan for the Capital Projects and RETT Funds. The capital improvements program reflects the town's vision to be "the premier international mountain resort community." Total Capital Improvement Programs from both the Capital Projects Fund and RETT Fund are budgeted at $20.5 million in 2017. Real Estate Transfer Tax Fund Projects Annual operating costs in the RETT fund are proposed at $3.2 million. Included in ongoing operating costs are contributions to non-profit organizations of $137,270. Other noteworthy projects include: the Intermountain Fuels Reduction Projects, water quality and storm water improvements and improvements to Dobson Ice Arena. Additional details are shown in the Real Estate Transfer Tax Fund Five -Year Projection. October 18, 2016 - Page 71 of 2 Financial Overview Capital Project Fund Projects Noteworthy projects for 2017 include: Annual capital maintenance of town facilities, parking structures, technology and streets totaling $3.3M; vehicle expansion including a snow plow trucks, trailers and a loader ($746K); $500K in additional funding for the purchase of deed restrictions as part of the Affordable Housing Strategic Plan, repairs and improvements to Slifer Fountain and nearby storm sewers, and neighborhood bridge reconstruction at Nugget Lane. Projects within Lionshead that will be funded by the Vail Reinvestment Authority include $3.25 million for the continuation of the 1-70 underpass project. Additional details are shown in the Capital Projects Fund Five -Year Projection included in the Appendix. Heavy Equipment Fund This is an internal services fund that manages the maintenance and repair of town vehicles and equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are charged back to the departments based on their use of the vehicles and equipment. The Heavy Equipment Fund (HEF) includes approximately $1,155,200 to purchase various vehicles and equipment in 2017. The vehicles are scheduled to be replaced at determined intervals. Funding for the HEF consists of charges to departments using the equipment and sales or trade-ins of old equipment. Timber Ridge Enterprise Fund The 10 acre property at Timber Ridge is owned by the town, with the eastern half of the property under lease to Lion's Ridge Apartment Homes with no lease payment for ten years. The Timber Ridge Enterprise Fund includes only the operating budget for the western half of the property (96 units, with 54 units under master lease to Vail Resorts). The 2017 proposed budget reflects a surplus of $122,296 after payment of all operating expenses, principal and interest due to the capital projects fund, and $281,273 set aside for capital projects. Specifically the capital improvements represent the second phase of Vail Resort's leased units (18 units of the 54 were renovated in 2016, with 18 planned for spring of 2017 and the final 18 units in the spring of 2018). The improvements are offset by rent increases for those units and paid back over a five-year period. FUND BALANCES Projected fund balances for all funds at 12/31/17 are $54.6 million compared to $51.9 million projected for the year ending 12/31/16. The ending fund balance of the General Fund is projected at $24.8 million, representing 64% of annual revenues. It is recommended that the General Fund be at least 25% of the budgeted revenues. The Capital Projects Fund and RETT Fund are projected to have ending fund balances of $19.9 million and $3.1 M, respectively at the end of 2017. BONDED DEBT During 2010, the Vail Reinvestment Authority (VRA) sold $11.9 million in bonds for public improvements in Lionshead. Two series of bonds were issued to take advantage of Build America Bonds (BABs) which reduce the overall interest cost due to a subsidy paid by the federal government. Using the BABs will save the VRA approximately $700,000 of interest. Net interest cost to the VRA for these bonds is 4.2%, with the Series 2010A bonds having a final maturity of 2018 and Series 2010B bonds having a final maturity of 2030. 19 October 18, 2016 - Page 72 of 2 Major Revenue Analysis 2017 Proposed Budget October 18, 2016 - Page 73 of 311 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Actual Actual Actual Actual Actual Actual Actual Actual Ammended Proposed Comments General Sales Tax 19,631,366 16,913,338 17,676,115 19,581,414 20,046,455 21,999,999 23,881,130 25,141,932 25,588,000 26,100,000 2017 proposed at 2% increase from 2016 amended budget 3.8% -13.8% 4.5% 10.8% 2.4% 9.7% 8.6% 5.3% 1.8% 2.0% RETT Tax 9,091,917 2,513,481 6,950,701 4,403,706 5,452,937 4,725,589 6,849,449 6,965,617 6,500,000 5,850,000 2017 assumes a 10% decrease from 2016 budget, but flat with where we're projecting to end the year; A minimal amount of sales of Lion units are estimated in 2017, with more in 2018 39.1% -72.4% 176.5% -36.6% 23.8% -13.3% 44.9% 1.7% -6.7% -10.0% Parking Revenue 4,816,505 4,975,795 5,037,042 4,023,940 3,453,836 4,170,065 4,528,137 4,948,993 4,225,000 5,155,000 2017 proposed at 4.2% higher than 2015, a very strong year; YTD parking revenue up 17% from 4.3% 3.3% 1.2% -20.1% -14.2% 20.7% 17.9% 9.39/6 -14.61/6 22.0% prior year Property & Ownership Tax 4,309,622 4,506,491 4,951,386 5,031,770 4,157,279 4,227,966 4,358,411 4,389,241 4,913,000 4,891,307 Flat with 2016; non assessment year 43.1% 4.6% 9.9% 1.6% -17.41/6 1.7% 0.1% 0.7% 11.9% -0.4% Lift Tax Revenue 3,277,703 3,048,011 3,357,717 3,529,125 3,433,686 4,007,908 4,351,624 4,763,956 4,728,000 4,964,400 2017 proposed at 5% increase from 2016 budget based on prior 5 -year history 7.8% -7.0% 10.2% 5.1% -2.7% 16.7% 15.1% 9.5% -0.8% 5.0% Construction Fees 3,799,444 1,341,731 1,272,606 985,377 1,333,681 1,404,928 2,608,807 1,949,884 1,476,418 1,496,837 Up 1.4% from 2016 budget. -23.9% -64.7% -5.2% -22.6% 35.3% 5.3% 4.4% -25.3% -24.3% 1.4% No major redevelopment projects assumed Construction Use Tax 608,483 713,582 1,103,119 721,002 1,221,734 1,360,585 1,803,853 2,220,168 1,545,000 1,545,000 2017 flat with 2016 budget; No known major redevelopment projects N/A 17.3% 54.6% -34.6% 69.4% 11.4% 0.2% 23.1 % -30.4% 0.0% Other Taxes 1,644,975 1,545,535 1,711,350 1,806,708 1,672,112 1,735,016 1,829,591 1,886,347 1,882,916 1,923,282 County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, etc. 17.5% -6.0% 10.7% 5.6% -7.40/6 3.81/6 5.61/6 3.11/6 -0.2% 2.10/6 Federal / County Grants - 203,765 3,785,144 1,596,040 916,067 82,630 474,399 152,193 556,584 720,000 2017 includes $700K CDOT Water Quality "TAP" grant N/A 1757.60/6 -57.89/6 42.60/6 -91.0% -45.61/6 -67.99/6 265.79/6 29.4% 2016 includes federal grants for bridges at Nugget Lane and Bridge Road Earnings on Investments 1,841,335 460,234 330,216 539,541 492,015 426,975 674,027 271,896 371,167 297,750 2017 based on available fund balance and investment returns assumed at 0.7% -29.8% -75.0% -28.3% 63.4% -8.8% -13.20/6 57.99/6 -59.79/6 36.59/6 -19.80/6 Rental Income 949,961 912,090 862,151 895,872 832,134 918,691 1,044,463 1,028,950 990,556 1,013,837 2017 projected at 2.4% increase reflecting a biannual rent increase 5.8% -4.0% -5.5% 3.9% -7.1% 10.4% 24.2% -1.5% -3.7% 2.49/6 E911 and Interagency Dispatch 1,657,622 1,904,572 1,908,591 1,958,581 1,915,218 1,982,170 1,931,359 1,896,010 1,927,365 2,012,216 Funding by E911 Authority Board and participating agencies 8.4% 14.9% 0.2% 2.6% -2.20/6 3.5% -2.60/6 -1.8% 1.79% 4.40/6 Vail Reinvestment Authority Transfers - - 1,070,365 7,125,196 5,354,864 1,842,286 3,049,280 2,757,637 4,622,101 3,585,000 2014 for LH Parking structure entry and parking equipment; 1-70 Underpass N/A 565.7% -24.80/6 -65.60/6 65.59/6 -9.60/6 67.60/6 -22.40% 2015 for 1-70 Underpass ($1.2M) and Skate Park ($1.3M) 2016 for 1-70 Underpass ($4.OM) and Skate Park ($0.3M) 2017 for 1-70 Underpass ($3.25M), Lionshead Parking Structure Landscaping ($100K), Vantage Point Walk ($185K) All Other Revenue 6,389,765 4,885,916 7,957,308 6,463,634 4,725,743 4,725,539 7,522,484 9,577,306 6,679,886 5,327,708 In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare -11.5% -23.5% 62.9% -18.8% -26.90/6 0.01/6 59.20/6 27.30/6 -30.30/6 -20.2% premiums, license revenue, administration fees collected from VLMD and RETT and other charges for service such as out of district fire response and Police contracted services. Total Revenue 58,018,698 43,924,542 57,973,811 58,661,907 55,007,762 53,610,347 64,907,014 67,950,130 66,005,993 64,882,337 % compared to Prior Year 5.8% -24.3% 32.0% 1.2% -6.2% -2.5% 21.1% 4.7% -2.9% -1.7% October 18, 2016 - Page 73 of 311 Town of Vail 2017 Budget Summary of Changes in Personnel From 2016 Original Budget to 2017 Budget Comments Full-time Regular Positions Firefighters 1.00 Conversion of 3 seasonal resident firefighters to 1 fulltime firefighter to complete reorganization structure started in 2016 Welcome Center Supervisor 1.00 Increase due to internal operation of Vail Welcome Centers Welcome Center Associate II 2.00 Increase due to internal operation of Vail Welcome Centers Special Events Coordinator 0.25 2016 catchup conversion of .75 employee to 1 full time employee Event Liaison Specialist 0.25 2016 catchup conversion of .75 employee to 1 full time employee Planner II 1.00 2016 Conversion of an overhire position to fulltime employee Parking Sales / Rental By Owner Compliance 1.00 Conversion of 1 seasonal parking sales position to 1 full time (see offset in seasonal positions below) Mechanic 1.00 Return headcount to pre -2015 level to address increased number and complexity of vehicles Heavy Equipment Operator / Turf 1.00 Combined heavy equipment operator and turf maintenance position (May 1 '17 start) Housing coordinator 0.15 Convert .85 FTE to 1.0 FTE - currently vacant position Parking (0.50) 2016 Catchup of conversion of 1 FT landscaping/parking split position to fulltime parking Landscaping (0.50) 2016 Catchup of conversion of 1 FT landscaping/parking split position to fulltime parking Total Full-time Regular Positions: 7.65 Fixed -Term Positions Enviromental Water Quality Planner 1.00 Increased to assist with environmental water quality projects; Estimated need of 2 years Total Fixed -Term Positions: 1.00 Seasonal Positions Welcome Center Associate 11 1.60 Increase due to internal operation of Vail Welcome Centers Maintenance Workers 0.96 Addition of 2 seasonal (.48) Lead Maintenance Workers for flower crew Heavy Equipment Operator 0.50 Seasonal HEO to address increased service areas Parking Sales (0.50) Conversion to full time Parking Sales/ Rental By Owner position Resident Program Firefighters (1.07) Reduce seasonal residents to offset addition of one full time fire fighter Total Seasonal Positions: 1.49 Total Changes to FTE Count: 1U.14 21 October 18, 2016 - Page 74 of 311 TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT Department 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Full -Time Regular Positions - Funded by TOV Town Officials 6.23 6.23 6.23 5.43 4.43 4.43 4.43 3.43 3.43 3.43 0.00 Administrative Services 21.02 20.35 20.35 19.35 19.35 19.40 21.40 24.60 25.10 29.60 4.50 Community Development 15.18 17.85 15.85 14.85 13.85 13.85 12.85 13.85 12.85 14.00 1.15 Fire 22.00 21.25 24.25 24.00 24.00 24.50 25.50 28.50 29.50 30.50 1.00 Police and Communications 54.50 54.50 55.50 53.75 54.75 54.25 54.25 55.25 56.25 56.25 0.00 Library 6.63 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 0.00 Public Works, Streets & Roads, Landscaping 31.75 30.80 30.80 30.80 30.80 30.80 34.30 36.30 40.30 40.80 0.50 Transportation & Parking 31.00 33.00 31.00 31.00 31.00 31.00 39.50 39.50 47.50 47.00 (0.50) Fleet Maintenance 13.00 13.00 12.00 12.00 12.00 12.00 12.00 11.00 11.00 12.00 1.00 Facility Maintenance 20.00 20.00 20.00 20.00 18.00 16.00 16.00 17.00 17.00 17.00 0.00 Capital Projects 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Full -Time Regular 221.31 223.53 222.53 217.73 214.73 212.78 226.78 235.98 249.48 257.13 7.65 Fixed Term Employees Administrative Services - - - - - 0.50 - - 1.00 1.00 0.00 Community Development 4.00 4.00 0.50 - 1.00 1.00 Fire 2.00 2.00 - - - 0.00 Police and Communications 3.48 3.00 - 1.00 1.00 0.00 Public Works, Streets & Roads, Landscaping 1.63 1.50 1.50 - - 0.00 Fleet Maintenance - - - 0.00 Capital Projects 1.63 1.50 - - 0.50 0.50 - 0.00 Document Imaging 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total Fixed -Term 13.74 13.00 3.00 1.00 1.50 2.00 1.00 0.00 2.00 3.00 1.00 Externally Funded Employees Police and Communications 9.00 9.00 10.00 10.00 10.00 10.00 10.00 9.00 8.00 8.00 0.00 Total Externally Funded 9.00 9.00 10.00 10.00 10.00 10.00 10.00 9.00 8.00 8.00 0.00 Total Full -Time Employees 244.05 245.53 235.53 228.73 226.23 224.78 237.78 244.98 259.48 268.13 8.65 22 October 18, 2016 - Page 75 of 311 23 October 18, 2016 - Page 76 of 311 TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT 0.00 Transportation & Parking 26.70 25.70 2017 27.46 27.46 27.46 20.30 19.84 19.00 19.00 Fleet Maintenance 0.00 Positions Department 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Change 1.38 1.38 1.38 1.38 1.38 0.92 0.92 0.92 0.92 0.00 Total Seasonal / Part -Time Seasonal Positions - Funded by TOV 54.03 53.39 55.89 57.62 59.06 46.95 43.15 40.78 42.27 1.49 All FTE's (Full -Time Equivalents) Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Services 1.19 1.94 1.94 1.94 1.94 1.94 1.94 1.69 1.19 2.29 1.10 Community Development 1.25 0.25 0.00 0.00 0.25 0.25 0.25 0.25 0.00 0.00 0.00 Fire 7.20 10.20 10.20 12.70 13.70 13.70 12.70 9.61 10.07 9.00 (1.07) Police and Communications 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Library 1.70 1.70 1.70 1.70 1.70 1.70 1.70 2.20 2.40 2.40 0.00 Public Works/ Streets & Roads/Landscaping 11.90 12.86 10.46 10.46 10.94 12.38 9.14 8.64 7.20 8.66 1.46 23 October 18, 2016 - Page 76 of 311 0.00 Transportation & Parking 26.70 25.70 27.46 27.46 27.46 27.46 20.30 19.84 19.00 19.00 Fleet Maintenance 0.00 0.00 0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 0.00 Facility Maintenance 1.38 1.38 1.38 1.38 1.38 1.38 0.92 0.92 0.92 0.92 0.00 Total Seasonal / Part -Time 51.32 54.03 53.39 55.89 57.62 59.06 46.95 43.15 40.78 42.27 1.49 All FTE's (Full -Time Equivalents) Town Officials 6.23 6.23 6.23 5.43 4.43 4.43 4.43 3.43 3.43 3.43 0.00 Administrative Services 22.21 22.29 22.29 21.29 21.29 21.84 23.34 26.29 27.29 32.89 5.60 Community Development 20.43 22.10 16.35 14.85 14.10 14.10 13.10 14.10 12.85 15.00 2.15 Fire 31.20 33.45 34.45 36.70 37.70 38.20 38.20 38.11 39.57 39.50 (0.07) Admin 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Patrol 31.25 31.00 28.00 27.00 28.00 28.00 28.00 28.00 28.00 28.00 0.00 Investigation 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 6.00 6.00 0.00 Records 5.25 5.50 5.50 4.75 4.75 4.25 4.25 4.25 4.25 4.25 0.00 Dispatch 23.48 23.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 0.00 Police and Dispatch Total 66.98 66.50 65.50 63.75 64.75 64.25 64.25 64.25 65.25 65.25 0.00 Library 8.33 8.25 8.25 8.25 8.25 8.25 8.25 8.75 8.95 8.95 0.00 Public Works, Streets & Roads 45.28 45.16 42.76 41.26 41.74 43.18 43.44 44.94 47.50 49.46 1.96 Transportation & Parking 57.70 58.70 58.46 58.46 58.46 58.46 59.80 59.34 66.50 66.00 (0.50) Fleet Maintenance 13.00 13.00 12.25 12.25 12.25 12.25 12.00 11.00 11.00 12.00 1.00 Facility Maintenance 21.38 21.38 21.38 21.38 19.38 17.38 16.92 17.92 17.92 17.92 0.00 Capital Pro'ects / Fixed Term 2.63 2.50 1.00 1.00 1.50 1.50 1.00 0.00 0.00 0.00 0.00 Total FTE's 295.37 299.56 288.92 284.62 283.85 283.84 284.73 288.13 300.26 310.40 10.14 23 October 18, 2016 - Page 76 of 311 Full -Time Regular Employees Fee Based Health Insurance Group Term Life, Disability & Accidental Death Wellness Benefit Sworn Officer Death and Disability Insurance Subtotal Fee Based Payroll Based Pension Contribution Medicare Workers' Compensation Insurance Unemployment Compensation Insurance Subtotal Payroll Based Total Full -Time Benefits Part -Time and Seasonal Employees Fee Based Wellness Benefit Wellness Benefit - Boards Mini -Med Program Health Insurance Payroll Based Pension Contribution Medicare Workers' Compensation Insurance Unemployment Compensation Insurance Subtotal Payroll Based Total Part -Time and Seasonal Benefits Total Benefits - All Employees Town of Vail Employee Benefits 2015 1.50% 2016 1.49% 2017 1.50% Actual % Salary Budget % Salary Proposed % Salary 2,856,863 18.58% 3,384,274 19.64% 3,198,039 17.49% 184,686 1.20% 231,000 1.34% 231,700 1.27% 87,955 0.57% 100,000 0.58% 114,000 0.62% 93,415 0.61% 80,000 0.46% 104,300 0.57% 3,222,919 20.96% 3,795,274 22.03% 3,648,039 19.96% 2,183,588 14.20% 2,680,014 15.55% 2,902,369 15.88% 209,859 1.36% 226,119 1.31% 243,073 1.33% 285,041 1.85% 274,000 1.59% 270,000 1.48% 48,074 0.31% 51,300 0.30% 54,800 0.30% 2,726,562 17.73% 3,231,433 18.75% 3,470,242 18.98% 5,949,481 38.69% 7,026,707 40.78% 7,118,281 38.94% 77,924 4.34% 60,000 3.66% 56,000 3.31% 9,100 0.51% 9,100 0.55% 9,100 0.54% 243,137 13.56% 465,726 28.40% 301,961 17.85% 26,963 1.50% 24,359 1.49% 25,376 1.50% 26,008 1.45% 23,547 1.44% 24,530 1.45% 33,244 1.85% 26,000 1.59% 20,000 1.18% 5,607 0.31% 4,872 0.30% 5,075 0.30% 91,822 5.12% 78,778 4.80% 74,981 4.43% 421,983 23.53% 613,604 37.42% 442,042 26.13% 6,371,464 37.10% 7,640,311 40.49% 7,560,324 37.85% 24 October 18, 2016 - Page 77 of 3 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERALFUND 2015 2016 Actuals Original Revenue 4.5% Local Taxes: $ 25,141,932 $ 25,588,000 Sales Tax Split b/t Gen'I Fund & Capital Fund 60/40 62/38 Sales Tax Property and Ownership Ski Lift Tax Franchise Fees, Penalties, and Other Taxes Licenses & Permits Intergovernmental Revenue Transportation Centers Charges for Services Fines & Forfeitures Earnings on Investments Rental Revenue Miscellaneous and Project Reimbursements Total Revenue % increase vs. prior year Expenditures Salaries Benefits Subtotal Compensation and Benefits Contributions and Special Events All Other Operating Expenses Heavy Equipment Operating Charges Heavy Equipment Replacement Charges Dispatch Services Total Expenditures % increase vs. prior year Revenue Over (Under) Expenditures 2016 2017 Amended Proposed 4.5% 2% $ 25,588,000 $ 26,100,000 2017 2% increase from 2016 amended 62/38 62/38 15,181,000 $ 15,865,000 15,865,000 16,182,000 2017: 4% merit 4,389,241 4,913,000 4,913,000 4,891,307 Flat for 2017 per 2016 County assessor's office; non -assessment year 4,763,956 4,728,000 4,728,000 4,964,400 2017 5% incr from 2016. YTD up 6.7% 1,108,465 1,181,159 1,181,159 1,115,065 2017 1% incr from 2015 2,074,584 1,594,254 1,594,254 1,623,099 2017 3% incr from 2016 budget; 2016 YTD down 23% 2,126,812 1,882,916 1,894,700 2,010,782 County stax, Road & Bridge 4,966,153 4,225,000 4,225,000 5,155,000 2017 3.8% incr from 2015 and flat with 2016 projected; YTD up 11.4% 1,000,437 1,001,236 1,001,236 1,028,870 Mainly based on RETT mgmt fee; VLMD fee and VRA fee (flat) 262,021 250,942 250,942 249,171 5 yr avg; then 2% 159,051 160,000 160,000 120,000 Assumes 0.7% return 1,028,950 990,556 990,556 1,013,838 3% increase every two years for employee housing; increase in 2017 243,834 182,000 191,000 161,000 37,304,504 36,974,063 36,994,847 38,514,532 4.1% 15,392,109 16,890,516 16,878,816 17,823,455 2017: 4% merit 5,172,130 6,236,674 6,236,674 6,170,004 - 20,564,239 23,127,190 23,115,490 23,993,459 1,212,229 Beginning Fund Balance 19,687,223 18,910,046 3.8% 23,587,282 2,647,891 2,270,994 2,442,694 1,993,399 2017 1% increase 6,581,592 7,773,781 7,919,089 7,680,184 64% 2,337,993 2,221,467 2,221,467 2,303,300 584,576 618,120 618,120 668,654 Based on HEF replacement schedule 5 -year plan 630,588 663,214 663,214 663,307 Based on 5 -year budget 33,346,879 36,674,766 36,9809074 37,302,303 0.9% 3,957,625 299,297 14,773 1,212,229 Castle Peak Senior Care Facility (50,000) (50,000) Transfer to Dispatch Services Fund (22,338) - - Revenue Net of Transfers & New Programs 3,935,286 2499297 (35,227) 1,212,229 Beginning Fund Balance 19,687,223 18,910,046 23,622,509 23,587,282 Ending Fund Balance $ 23,622,509 $ 19,159,343 $ 23,587,282 $ 24,799,511 As % of Annual Revenue 64% 64% 25 October 18, 2016 - Page 78 of 311 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERALFUND Revenue Local Taxes: Sales Tax Split b/t Gen'I Fund & Capital Fund Sales Tax Property and Ownership Ski Lift Tax Franchise Fees, Penalties, and Other Taxes Licenses & Permits Intergovernmental Revenue Transportation Centers Charges for Services Fines & Forfeitures Earnings on Investments Rental Revenue Miscellaneous and Project Reimbursements Total Revenue Expenditures by Type: Municipal Services: Town Officials Administrative Services & Risk Management Community Development & Housing Police Police Communications Fire Public Works & Streets Transportation & Parking Facilities Library Economic Development Total Expenditures Revenue Over (Under) Expenditures Castle Peak Senior Center Transfer to Dispatch Services Fund Total Expenditures Surplus Net of Transfers & New Programs Beginning Fund Balance Ending Fund Balance EHOP balance included in ending fund balance - not spendable 2015 2016 2016 2017 Actual Original Amended Proposed $ 25,141,932 $ 25,588,000 $ 25,588,000 $ 26,100,000 60/40 62/38 62/38 62/38 15,181, 000 15, 865, 000 15, 865, 000 16,182, 000 4,389,241 4,913,000 4,913,000 4,891,307 4,763,956 4,728,000 4,728,000 4,964,400 1,108,465 1,181,160 1,181,159 1,115,065 2,074,584 1,594,254 1,594,255 1,623,099 2,126,812 1,882,916 1,894,700 2,010,782 4,948,993 4,225,000 4,225,000 5,155,000 1,017,597 999,949 1,001,234 1,028,870 262,021 250,942 250,943 249,171 159,051 160,000 160,000 120,000 1,028,950 990,556 990,556 1,013,838 243,834 182,000 191,000 161,000 37,304,504 36,972,777 36,994,847 38,514,532 1,458,980 1,656,613 1,684,613 1,709,983 1.5% 3,997,104 4,840,508 4,870,508 4,804,613 -1.4% 1,415,208 1,773,237 1,783,237 2,191,444 22.9% 4,879,027 5,239,360 5,251,144 5,269,500 0.3% 630,588 663,214 663,214 663,214 0.0% 3,724,062 4,037,519 4,037,519 4,199,043 4.0% 3,953,846 4,524,671 4,524,671 4,702,186 3.9% 5,791,403 6,436,330 6,445,330 6,414,216 -0.5% 3,768,292 4,070,717 4,102,041 3,860,846 -5.9% 825,555 878,404 891,904 897,683 0.6% 2,902,815 2,629,193 2,725,893 2,589,575 -5.0% 33,346,880 36,749,766 36,980,074 37,302,303 3,957,624 223,011 14,773 1,212,229 - (50,000) (50,000) - (22,338) - - - 33,369,218 36,799,766 37,030,074 37,302,303 3,935,286 173,011 (35,227) 1,212,229 19,687,223 18,994,304 23,622,509 23,587,282 $ 23,622,509 $ 19,167,315 $ 23,587,282 $ 24,799,511 $ 690,000 $ 690,000 $ 690,000 $ 690,000 26 October 18, 2016 - Page 79 of 2 2017 Council Contribution Request Spreadsheet 2016 TOWN OF VAIL FUNDING REQUEST SIGNATURE EVENTS (VAILBRAND) *2017 application Bravo! Colorado New York Philharmonic Philadelphia Orchestra Academy of St. Martin in the FieldE Dallas Orchestra Education & Community Engagement Commissioning Project Donovan Chamber Music Series (Uncorked) Silver Oak & Twomey Series National Repertory Orchestra Vail Jazz Festival Vail Valley Foundation Vail International Dance Festival Hot Summer Nights Summer Go Pro Mtn Games Burton US Open Fireworks Funding TOTALSIGNATURE EVENTS DESTINATION EVENTS Highline: International Folk Art Market TOTAL DESTINATION EVENTS SERVICES Colorado Ski Museum: Operating Betty Ford Alpine Garden: Operating Betty Ford Alpine Garden: Capital Request Eagle River Watershed Council Hgih Five Access Media (TV5) Eagle Valley Childcare VVF: Vail Valley Athlete Commission Children's Garden of Learning Youth Power 365 Vail Mountain School Starting Hearts Red Sandstone Elementary Walking Mountains Castle Peak TOTAL SERVICES IN KIND Ski & Snowboard Club Vail Vail Junior Hockey - Nov 2016 Tournament/January 2017 Tournament Skating Club of Vail July 13-17 & Dec 21-24, 26,27 Special Olympics Sundays Jan , Feb, Mar, Apr'13 Foresight Ski Guides SOS Outreach 2016 Council -Approved Cash 2016 In -Kind In -Kind ear 2017 Cash Request Staff Recommended 2017 In -Kind Request Cash 2017 In -Kind Request Value Participation in the Ford Park "Nest' parking area 5,000 89,300 Cash 89,300 77,500 Waived Donor Nest Fee to be used for valet parking 5,000 Donovan for 6 days & nts 8am day 1 - 10am day 6; 22,500 Donovan for 3 days & nts 8am day 1 - 10am day 3; 11,250 1,030 893 74,160 2 half day rentals of Donavan, 4 half day rentals of the Grand View; Value of $7,900 7,900 90,193 893 47,380 28,325 $2,800 in police support (7 events x $400 each) 2,800 12,000 to cover services by PD and PW as determined by the ERC 12,000 400,000 Parking lots, soccer lot, RV Lot, K Rail, Barricade (150 panels) 27,600 51,500 858,495 89,050 7,500 10,000 10,000 9 days of 24hr access at Donovan with access at Sam 54,000 44,125 $8K subsidized rent 8,000 69,010 One blue parking pass 18,000 Donovan for 3 days and nights limited to 6 hours a day (11,250) 18,000 Use of Donovan Pavilion (1 day for Waterwise 45,000 Wednesday event) 3,750 90,000 (30) 51,500 6,000 6 full day rentals of Donovan; 4 full day rentals of the Grand View room (for board meetings); 40 discounted parking vouchers at Lionshead; Banner hanger fees waived for street banner at covered bridge and Lionshead, and 74,902 two roundabouts; fees waived for police supervision during SummerFest 742 Snow plow services 5,000 65,000 48,962 1,582 40,000 50,000 27,500 Police Presence up to $2,800 2,800 395,635 16,750 Police coverage, fire support, trash clean up, water meter usage, sandbag distribution, event shuttle, world cup climbing wall ballast 45,000 Pending Review of Event Committee 2 days usage of Dobson October 2,642 27,600 1 5 days usage of Dobson unless more are available, 1 day usage of Donovan (not including set-up fees) $10,355 10,355 5 days usage of Dobson unless there is enough available days ($6,605) 6,606 52,015 46 parking coupons for Sundays from 1/4 thru 4/12 not incl. Pres Wkd ($1,150) 515 2 Blue passes ($2,200) 1,077,215 25 parking passes 625 17 October 18, 2016 - Page 80 of 311 2017 Requests 2017 Council - Approved 2017 Cash Request Staff Recommended 2017 In -Kind Request Cash 2017 In -Kind Request Value Variance to PY Funding Staff Approved In-kind 20171n - Kind Value Cash Waived Donor Nest Fee to be used for valet parking 5,000 Participation in the Ford Park "nest" - 97,300 90,193 893 97,300 1 90,193 893 84,600 78,275 775 50,000 7,500 10,000 10,000 9 days of 24hr access at Donovan with access at Sam 54,000 Donovan for 6 days (22,500) 36,000 Donovan 3 days and nights for 24 hour basis 18,000 Donovan for 3 days and nights limited to 6 hours a day (11,250) 18,000 1,000 1,000 (30) 135,000 6 full day rentals of Donovan; 4 full day rentals of the Grand View room (for board meetings); 40 discounted parking vouchers at Lionshead; Banner hanger fees waived for street banner at covered bridge and Lionshead, and 74,902 two roundabouts; fees waived for police supervision during SummerFest 742 2 half day rentals of Donavan, 4 half day rentals of the Grand View, Value of $7,900 7,900 65,000 48,962 1,582 27,500 27,500 Police Presence up to $2,800 2,800 (825) Pending Review of Event Committee Police coverage, fire support, trash clean up, water meter usage, sandbag distribution, event shuttle, world cup climbing wall ballast 45,000 Pending Review of Event Committee 440,000 404,000 Soccer Lot; RV lot; Mountain Plaza; etc. 27,600 1 4,000 Pending Review of Event Committee 52,015 52,015 515 1,077,215 867,040 152,400 8,545 61,900 500,000 This has been moved to the CSE grant funding request process 500,000 53,449 44,566 $8K subsidized rent credit 8,000 441 $8K Subsidized rent 8,000 90,000 69,700 One blue parking pass and two designated parking spots are Ford Park 1400 , 690 One blue parking spot to be used by the director 1,100 30,000 30,000 30,000 - 45,450 Use of Donovan Pavilion (1 day for Waterwise Wednesday event) 3,000 Use of Donovan Pavilion (1 day for 450 Waterwise Wednesday event 3,000 127,000 105,000 15,000 52,015 515 10,000 6,060 60 Snow plow services 5,000 Snow plow services ($5K) 5,000 10,000 25,000 20,000 20,000 20,000 29,000 (50,000) 394,449 372,792 17,400 67,156 17,100 4 days use of Dobson for Ski and Snowboard Swap 5,284 2 days usage of Dobson $2,642 2,642 _ 4 weekends(12days) of free ice (Fri- Sunday); 25 parking coupons; Use of Dobson Arena for 2 days, Use of Donovan 1 day 22,119 5 days usage of Dobson unless more are available, 1 day usage of Donovan (not including set-up fees) $10,205 10,355 _ 12 days us of Dobson arena 15,852 5 days usage of Dobson unless there is enough available days $6,605 6,605 _ 46 parking coupons for Sundays starting Jan 1,2017 1,150 _ 46 parking coupons for Sundays from 1/4 thru 4/12 not incl. Pres Wkd ($1,150) 1,150 - 4 blue passes($4,400) 4,400 2 Blue passes $2,200 2,200 - 25 parking passes to be used for winter season and 1 Gold Parking Pass 1 1,125 25 single day parkingasses $625 625 17 October 18, 2016 - Page 80 of 311 54 parking vouchers; 1 pass for auction; 9 days use of Small Champions of Colorado Welcome Ctr (Sun); $1350 54 parking vouchers 1,350 _ 54 single day parking vouchers ($1,350) 1,350 Speak up ReachOut 1 day usage of Dobson arena ($1321) American Contact Bridge League 9,247 7 days usage of Dobson unless move are Total cost of Dobson from September 18- September 24th available not including set-up fees 9,247 TOTAL IN WD 23,9782,500 0 60,527 0 34,174 0 GRAND TOTAL: COUNCIL CONTRIBUTIONS 1 1,254,130 1 1 129,778 1 1,974,164.00 1 1,239,831 1 230,327 1 75,701 1 113,174 za October 18, 2016 - Page 81 of 311 2017 Contributions The attached spreadsheet shows the staff recommended funding levels that are included in the first draft of the Town Manager's 2017 budget. The services categories did not need to submit an application unless applying for a new or increased request; funding is proposed at a 1 % increase from 2016 budget levels, consistent with the towns operating budget increase. New grant applications for signature events and in-kind requests are only required every other year, 2017 being an application year. All requests were considered based on how the contribution or event fits into the overall Council Goals listed below: • Improve economic vitality • Grow a balanced community • Improve the quality of the experience • Develop future leadership The Educational and Enrichment Events (previously known as Tier IV, or Life -Long Learning) are required to submit applications through the Commission on Special Events (CSE), which were due October 3rd. Staff has proposed an overall funding amount of $151,500 based on recommendation of the CSE based on the prior year's submissions. SIGNATURE (VAIL BRAND EVENTS) A. Bravo! Vail BACKGROUND INFORMATION: Bravo! Vail is requesting a total cash contribution $356,700, an increase from prior year funding of $100,700. The funding request includes increases for current concert programs including the New York Philharmonic ($8,000), Philadelphia Orchestra ($8,000), and Academy of St. Martin in the Fields ($7,100). New funding requests include $50,000 for the Dallas Symphony Orchestra, $7,500 for education and community engagement to help provide free community events, and $10,000 for a commissioning project, which will provide a world premier chamber piece for each orchestra. STAFF RECOMMENDATION: Staff recommends a 1% increase on prior years contribution ($256,100 in 2016), consistent with the overall increase granted to town operations, for the New York Philharmonic, Philadelphia Orchestra, and Academy of St. Martin in the Fields totaling $258,661. Staff also recommends the equivalent in-kind use as awarded in 2016. This includes the use of up to six days of Donovan for the Donovan Chamber Music Series and up to three days use of Donovan for the "Uncorked" Series. B. Bravo! Family Concert (National Repertory Orchestra) BACKGROUND INFORMATION: Each summer season the Orchestra puts on a free family concert at Ford Amphitheater in collaboration with Bravo! Vail. The Orchestra is requesting $1,000 to offset events costs of marketing, instruments and equipment transportation, music and truck rental, and rehearsal costs. STAFF RECOMMENDATION: Staff recommends funding at $1,000 consistent with prior year's funding. This concert has been previously funded in 2012, 2013, 2015, and 2016. 101 October 18, 2016 - Page 82 of 2 C. Vail Jazz Foundation BACKGROUND INFORMATION: The Vail Jazz Foundation is requesting a cash contribution of $135,000. The 2017 request is an increase from prior year funding of $60,840, to fund over 65 free and ticketed performances presented in Vail over 12 weeks in the summer. $10,840 of the increase will be used for the expansion of the Vail Jazz at the Market Series to be used to purchase a larger tent and hi -top seating, as well as to increase the ambiance and production quality. The remaining $50,000 increase will be used to support the Vail SummerFest which launched in 2016. Vail Jazz Foundation is also requesting in-kind donations of six full day rentals of Donovan Pavilion, 4 full day rentals of The Grand View room, 40 discounted parking vouchers at Lionshead Parking Structure, waived banner hanging fees for the street banners at Covered Bridge, Lionshead, and two sets of roundabouts, and waived fees for police supervision during SummerFest. STAFF RECOMMENDATION: Staff recommends a 1% increase over prior year's contribution ($74,160), for a total of $74,902, consistent with the overall increase granted to town operations. Staff also recommends in-kind use as awarded in 2016. This included two half day rentals of Donovan Pavilion and four half day rentals of The Grandview room. While this event has become more established and successful in the past several years, staff does not support an 82% increase in financial assistance, the addition of parking vouchers, waived banner fees, or waived fees for police supervision. D. Vail Valley Foundation (VVF) BACKGROUND INFORMATION: The VVF is requesting $92,500 of cash funding for Vail Brand events. This includes Vail International Dance Festival ($65,000) and Hot Summer Nights ($27,500). VVF has also requested in-kind services of $2,800 for Hot Summer Nights and $45,000 for the Summer GoPro Mountain Games. Determination of in-kind funding will be deferred to the Event Review Committee. Please note the VVF has also requested funding/in-kind for events in the Services Categories detailed in items L and N below. Vail International Dance Festival: The VVF is requesting a 30% increase from prior year funding for a total contribution of $65,000. The increased request is to assist with continued growth for this event over the past 5 years. $65,000 will cover 3% of operating expenses for this program. Hot Summer Nights: The VVF is requesting $27,500 cash funding for Hot Summer Nights. This is 3% decrease from prior year funding. STAFF RECOMMENDATION: Staff recommends a 1 % increase in overall cash funding to the VVF over prior year's contribution for a total of $76,462 which includes Vail International Dance Festival ($48,962) and Hot Summer Nights ($27,500). E. Burton US Open Snow Boarding Championships BACKGROUND INFORMATION: Highline is requesting $440,000 cash support for the 2017 U.S. Open Snowboarding Championship event. This is a 10% increase in prior year funding of $400,000. In-kind support is also requested for the use of the Soccer and RV lots, Mountain Plaza, Race City/TV Compound, the bottom of slope style, and the manor Vail cages. They are also requesting bus re-routes, barricades, and electric power at Gore Creek Drive and International Bridge. �J October 18, 2016 - Page 83 of 2 STAFF RECOMMENDATION: Staff recommends a 1 % increase in overall cash funding over prior year's contribution for a total of $404,000, consistent with the overall increase granted to town operations. In-kind funding will be determined by the Commissions on Special Events and the TOV event review committee. F. Fireworks BACKGROUND INFORMATION: Each year the town allocates specific funding of Fourth of July and New Year's Eve firework shows. STAFF RECOMMENDATION: The town has currently included a 1% increase to the annual operating budget for the fireworks ($52,015) for 2017. SERVICES This category funds an aspect of services/expertise that the town does not already provide, supports the TOV physical plant and is appropriate for governmental support. Included in this category are support of TV5, Colorado Ski and Snowboard Museum, Betty Ford Alpine Gardens and the Eagle Valley Childcare. The town no longer requires an annual application to be filled out for ongoing operating support, which will be included in the annual budget at a set level each year. Applications are only required for increased or new funding requests. This process is intended to cover operating expenses only. Additional opportunities will also be considered. G. Colorado Ski Museum BACKGROUND INFORMATION: The museum is requesting a cash contribution of $53,449 for general operating costs and an in-kind contribution of an $8K rent subsidy. STAFF RECOMMENDATION: Staff recommends funding the in-kind request for subsidized rent ($8,000) and a 1 % increase from the prior year's cash contribution ($44,125 in 2016) consistent with the overall increase granted to town operations, for a total of $44,566. H. Betty Ford Alpine Gardens BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting a cash contribution of $90,000 to support the annual operations of the Gardens. In addition, the Gardens is requesting $30,000 to be used to fix and repair aging water features, most notably the cascading waterfall which is currently not working. The Alpine Garden Foundation is also requesting an in-kind donation of one blue parking pass and two designated parking sports at Ford Park. STAFF RECOMMENDATION: The town has currently included a 1% increase to the annual operating budget for the Gardens ($69,700 for 2017) and a $30,000 capital request to be used to repair the water features at the Gardens. Staff also recommends the request for one blue parking pass to be used by the Director as granted in 2016. The Gardens are allocated parking spots 30 October 18, 2016 - Page 84 of 2 I. Eagle River Watershed BACKGROUND INFORMATION: The Eagle River Watershed is requesting $45,000 cash funding and an in-kind request for a one -day use of Donovan Pavilion (valued at $3,000) to hold a "Watershed Wednesday" public educational program. STAFF RECOMMENDATION: Staff recommends a 1% increase over prior year's ($45,000) contribution, for a total of $45,450, consistent with the overall increase granted to town operations. Staff recommends the in-kind use of Donovan for the "Watershed Wednesday" contingent upon availability. However, the ERWC will be responsible for hard costs for use of the Donovan Pavilion such as staff time, cleaning and utilities. J. High Five Access Media (TV5) BACKGROUND INFORMATION: High Five Access Media is requesting $127,000 (or 40%) of franchise fees the Town of Vail receives annually from Comcast. Since 2010, High Five Access Media has expanded and improved services including free media production workshops to residents and live television and internet coverage at council meetings. Currently, they received 30% of all annual Comcast Fees or approximately $93,000 for 2015. STAFF RECOMMENDATION: Staff recommends funding of $105,000 (or 35%) in franchise fees in franchise fees the Town receives annually from Comcast. During 2010, the town reduced funding from 40% of Comcast franchise fees to 30% due to the recession. Staff does not recommend returning to the full 40% based on the growth of franchise fee revenues since 2010. Over the past 5 years, High Five Access Media has received an incremental increase in funding of approximately $20,000. K. Eagle Valley Childcare (EVC) BACKGROUND INFORMATION: The EVC has requested a total of $51,500 of funding for 2017, with $50,000 to be used for operations and to subsidize Town of Vail child and infant care. STAFF RECOMMENDATION: The town has currently included a 1% increase to the annual operating budget for the EVC ($52,015) for 2017. L. Vail Valley Athlete Commission (WF) BACKGROUND INFORMATION: Vail Valley Athlete Commission is requesting $10,000 to enhance athlete opportunities. This is a 66.7% increase over 2016 funding. STAFF RECOMMENDATION: Staff recommends a 1 % increase over prior years funding ($6,000) for a total of $6,060. M. Children's Garden of Learning BACKGROUND INFORMATION: Children's Garden of Learning is requesting in-kind services of $5,000 for snow plow services. STAFF RECOMMENDATION: Staff recommends funding this request for in-kind services consistent with prior years. 31 October 18, 2016 - Page 85 of 2 N. YouthPower365 (VVF) BACKGROUND INFORMATION: YouthPower365 is requesting $10,000 to support a new Nordic Ski program at Red Sandstone Elementary School as part of the current PwrHrs after school program. STAFF RECOMMENDATION: Staff does not recommend the funding of this program based on the premise that after school programing funds should be provided by the school district or County Health and Human Services and is not an appropriate use of Vail taxpayer dollars. O. Vail Mountain School BACKGROUND INFORMATION: Vail Mountain School is requesting $25,000 for reconstruction and resurfacing of Bandoni Alumni Field. This is approximately 3% of the total budget for reconstruction and resurfacing of the 13 year old field. STAFF RECOMMENDATION: Staff does not recommend the funding of this program based on the premise that capital support of a private organization is not an appropriate use of Vail taxpayer dollars. P. Staring Hearts BACKGROUND INFORMATION: Staring Hearts is requesting to $20,000 to place two additional defibrillators in high traffic locations within the Town of Vail. In addition they will provide signage for the new equipment and train all Town of Vail staff in lifesaving skills. STAFF RECOMMENDATION: Staff recommends funding the two additional defibrillators from the Capital Projects Fund to be placed within the town. There are currently 23 defibrillators. Q. Red Sandstone Elementary (RSES) BACKGROUND INFORMATION: Red Sandstone Elementary is requesting $29,000 to create a Science Technology Engineering and Mathematics (STEM) Lab. Funding will be used to create and establish the Lab and purchased relevant technology and materials. The amount requested is 100% of project costs. STAFF RECOMMENDATION: Staff does not recommend the funding of this program based on the premise that capital and program support should be provided by the school district and is not an appropriate use of Vail taxpayer dollars. In addition, staff recommends waiting for the ballot issue results, due to potential capital improvements at RSES. [CPA October 18, 2016 - Page 86 of 2 IN-KIND REQUESTS R. Ski & Snowboard Club of Vail BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding (valued at $5,284) for 4 days use of Dobson for their annual Ski & Snowboard Swap. STAFF RECOMMENDATION: Staff recommends funding the in-kind request for two days (out of four requested) with appropriate approval and coordination with the Vail Recreation District. However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days. The Ski & Snowboard Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. S. Vail Junior Hockey Association BACKGROUND INFORMATION: The Vail Junior Hockey Assn. is requesting in-kind funding for 18 days at Dobson valued at $23,778 (3 weekends during November 2017 and four days in January 2018) and the use of the Donovan Pavilion for one day (valued at $3,000). In addition, they are requesting 25 one -day parking coupons ($625) for tournament participants (November 17-19, 2017 and January 12-14, 2018). STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2016 by providing 5 days of ice time (out of 16 requested), subject to approval and coordination with the Vail Recreation District for the ice time. If there are enough available days at Dobson remaining prior to this event, staff recommends providing the full amount of days. Staff recommends waiving the fee for a one day use at Donovan Pavilion for Monday -Thursday use, contingent upon approval and coordination with the Donovan Management Company regarding availability. However, the Hockey Assn. will be responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as set-up, tear -down, cleaning and utilities. Staff does not support an increase from the prior year's contribution. T. Skating Club of Vail BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 12 days use of Dobson valued at $15,852. STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 12 requested) valued at $6,605 subject to approval and coordination with the Vail Recreation District. The Skating Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days (days will be released by August 1St 2017). U. Special Olympics BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 46 parking vouchers valued at $1,150 to be used on Sundays starting January 1, 2017 except for 33 October 18, 2016 - Page 87 of 2 President's Day weekend. STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years for the Lionshead parking structure only, with one-time entry/exit coupons (total of 46) valued at $1,150. V. Foresight Ski Guides BACKGROUND INFORMATION: Foresight Ski Guides is requesting four blue parking passes (valued at $4,400) for the 2016- 2017 ski season. Foresight provides parking to volunteer guides, half of which drive from Denver who need to be parked and ready to meeting their visually impaired participants by 8:30am. Local guides usually take public transportation and/or carpool. Foresight provides challenging recreation opportunities to visually impaired participants (adults and children) and guides. STAFF RECOMMENDATION: Staff recommends providing two blue passes, as was approved in the past several years valued at $2,200. W. SOS Outreach BACKGROUND INFORMATION: SOS Outreach is requesting 25 parking vouchers (valued at $500) for the 2016/17 ski season to be used by program coordinators hauling gear to and from the mountain for the winter skiing and snowboarding programs for underserved youth. They have also requested one Gold Pass to be used for fundraising efforts. STAFF RECOMMENDATION: Staff recommends providing 25 parking vouchers for the 2016/17 ski season to be used by program coordinators. X. Small Champions of Colorado, Inc. BACKGROUND INFORMATION: Small Champions of Colorado is requesting in-kind services for 60 parking vouchers to use on nine off peak Sundays (valued at $1,350). STAFF RECOMMENDATION: Staff recommends the parking vouchers to be used on winter Sundays. Y. American Contract Bridge League BACKGROUND INFORMATION: American Contact Bridge League is requesting an inkind contribution of Dobson Arena for a regional bridge tournament for 7 days starting September 18, 2017- September 24, 2017(valued at $9,247). The tournament will draw approximately 525 attendees for a 3 to7 day period. STAFF RECOMMENDATION: Staff recommends providing 7 days use of Dobson (out of 7 requested) valued at $9,247 subject to approval and coordination with the Vail Recreation District. The American Contact Bridge League will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days (days will be released by August 1 st 2017). K� October 18, 2016 - Page 88 of 2 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added proje * Placeholder items 2021 2% Ammended 2016 2017 2018 2019 2020 Revenue 4.5% 2% 2% 2% 2% Total Sales Tax Revenue: $ 25,588,000 $ 26,100,000 $ 26,622,000 $ 27,154,000 $ 27,697,000 $ 28,251,000 2017 proposed at a 2% increase from 2016 amended; then 2% each year Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 62/38 62/38 Sales Tax - Capital Projects Fund $ 9,723,000 $ 9,918,000 $ 10,116,000 $ 10,319,000 $ 10,525,000 $ 10,735,023 38% to CPF Use Tax 1,545,000 1,545,000 1,591,350 1,639,091 1,688,263 1,738,911 2017 flat with 2016; no new major redevelopments assumed Federal Grant Revenue 544,800 - - - - - 2015-2016: Bridges at Nugget Lane and Bridge Rd Other State Revenue 123,603 - - - - - CDOT share of funding for 1-70 Underpass study Lease Revenue 197,295 159,135 164,067 164,067 164,067 164,067 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K) Project Reimbursement 246,778 65,000 65,000 65,000 65,000 65,000 2016: $16.8K VRD reimbursement for phone system fees; $230,000 underground utility project; 2017-2021 $65K per year revenue share agreement with Resort App Timber Ridge Loan repayment 461,065 463,252 463,212 463,171 463,129 463,086 Principal and interest on $8M loan to Timber Ridge Fund Earnings on Investments and Other 149,281 113,588 1 139,491 152,760 86,296 55,240 0.7% rate assumed on available fund balance Total Revenue 12,990,822 12,263,975 12,539,120 12,803,089 12,991,755 13,221,327 Maintain Town Assets Bus Shelters 50,000 50,000 30,000 30,000 30,000 30,000 Annual maintenance Parking Structures 703,000 690,000 690,000 690,000 690,000 740,000 2016 - 2021 various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs; 2021 increase for interior finishes and deck sealing Traffic Impact Fee and Transportation Master Plan Updates 150,000 - 582,625 448,500 5,000 5,000 _ - 2016: Update of Traffic Impact Fees: $65K; Transportation Master Plan: $85K; 2018: Complete and adopt Vail Transportation Master Plan: $80K Neighborhood Bridge Repair - 753,000 Major Bridge Repair Projects based on bi-annual bridge inspection 2016 - 2021 various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). 2017: Includes Community Development Conference room furniture ($18K), remodel of lockers and restroom at Vail Transit Center ($100K) and roof for PD building (pending municipal renovation) ($100K). Facilities Capital Maintenance 341,125 421,750 403,500 Donovan Park Pavilion 5,000 5,000 755,100 5,100 2016-2021- annual maintenance; 2020 includes HVAC replacement Street Light Improvements 199,192 50,000 50,000 75,000 75,000 75,000 2016: new street lights and to refurbish residential lighting ; Annual maintenance(2016-2021) Capital Street Maintenance 1,290,000 1,320,000 1,145,000 1,150,000 1,270,000 9 000 1,150,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; 350,000 54000 2020: Vail Village boiler replacement; 2021: Snowmelt boiler replacement at Solaris plant West Forest Bridge Repair Major Bridge Repair Projects based on bi-annual bridge inspection Kinnickinnick (West) Bridge Repair 350,000 - - - - - Major Bridge Repair Projects based on bi-annual bridge inspection Town -wide camera system 22,000 70,000 70,000 84,000 18,000 70,000 22,000 22,000 2016 includes $22K for replacement of cameras and equipment; Recorders cost $7-8K each; cameras range from $800 - $3,800 each; '2017-2019 replace botch system(30 cameras); 2020-2021 includes $22K per year for replacement cameras and equipment Audio -Visual capital maintenance 18,000 18,000 18,000 18,000 $18K annual maintenance/replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center, etc.; 2017: Additions include $27K Grandview media wall replacement, $18K camera replacement, $25K replacement of one recorded for cameras (TOV has three) Document Imaging 30,000 43,000 30,000 56,000 57,680 - - - - 30,000 30,000 30,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. 2017: $22K for 25 Laserfiche licenses, $21 K for annual maintenance Software Licensing 51,000 59,410 61,193 62,417 Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products Police Taser Replacement Police Training Mgmt. software Automated External Defibrillator 31,849 9,870 - - - To replace outdated equipment purchased in 2007 - - PeACEq training mgmt. software to track training and employee evaluations 2016: To add defibrillator to remaining police cars Public Safety ID Card Printer 8,740 Requesting printer specific to the "Salamander' software shared with regional agencies; Allows easy tracking of all resources on large events or incidents with the badges & barcodes printed 35 October 18, 2016 - Page 89 of 311 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added proje ' Placeholder items oil 2021 Ammended 2016 2017 2018 2019 2020 Police Body Worn Cameras 69,585 Thermal Imaging Cameras _ VHF Radios - Fire Dept _ Hardware Purchases 150,000 For the purchase of 20 cameras for sworn officers, software licenses ($23.7K) plus server hardware ($15K) for the purposes of storing data For the purchase of 3 cameras (2018,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers 175,000 15,000 13 VHF radios ($2,450/each) for incidents outside of Eagle County; Will enable communication with other agencies using this technology such as Summit County 50,000 50,000 350,000 50,000 Scheduled rotation of PCs, printers and servers; Two additional Simplivity Omnicube nodes in 2016 at a cost of $45K each; 2017: $120K PC and laptop replacements (150-175 total); $55K Omnicube at Fire Station3; $300K in 2020 for scheduled replacement of larger servers Data Center (Computer Rooms) 15,000 15,000 15,000 15,000 2016: Increase includes remodel / retrofit of upper and lower computer rooms ( power, heating / cooling, fire suppression ). Possible relocation into a combined room offsite is being explored Website and e-commerce 12,000 12,000 12,000 12,000 12,000 12,000 Internet security & application interfaces; website maintenance; includes $550/month for web hosting svcs Comm Dev ArcGIS System - - - - Web access to town GIS information (similar to County's website GIS product) Fiber Optics / Cabling Systems in Buildings 15,000 15,000 15,000 15,000 15,000 15,000 2016 - 2021: to repair, maintain & upgrade cabling/network Infrastructure Network upgrades 30,000 30,000 30,000 30,000 200,000 30,000 Computer network systems - replacement cycle every 3-5 years; 2015, 2020 replacement of switches and routers Phone System Upgrade 56,778 - - - - - 2017: IPO Phone system replacement ($40K), normal replacement of Ipads, (phones $20K Public Wi-Fi Systems - 250,000 Upgrade/replace public Wi-Fi system initially installed by Crown Castle Business Systems Replacement 44,079 - 250,000 50,000 - - Community Development permitting software project Public Safety System 50,000 50,000 50,000 50,000 Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance; 2017: WebRMS upgrade ($150K), Dispatch remodel console replacement ($16K), Fire and police mobile data computer replacement ($24K), Audio Visual EPC ($10K) Transit Center Generator rication Equipmen Police E -ticketing system 191,200 - 151,024 2016: Replacement of generator at the Vail Village transit center; includes re -landscaping and re -wiring. To purchase updated extrication equipment that will work with newer and more advanced vehicles Electronic ticketing system; reduces data entry done by officers to record physical tickets; will interface with Full Court system Generator for East Vail Fire Station 50,000 To replace outdated generator at Station 1 Portable vehicle lift e engine equipmen Vehicle Expansion 55,000 145,000 Fr 746,500 200,000 Replacement lift to service vehicles in fleet; current lift is 30 years old To purchase the necessary fire engine equipment to fully equip 4th fire engine; this will allow this vehicle to be used when other engines our being repaired or in an emergency 2016: 4 flatbed pick up trucks for Streets crews, Electricians, Irrigation crew, and Wildland Fire; Class 8 Dump 1,200,000 2017: Truck with end dump loader ($21 OK), Snowplow ($21 OK), Loader with plow($290K) , sweeper broom for loader ($25K); 2018: Snow Blower ($200K), ; 2021: Ladder truck replacement Total Maintenance 5,629,442 4,259,520 3,158,180 3,103,023 5,508,293 4,483,017 Enhancement of Town Assets Guest Services Enhancements/Wayfinding 1,077,624 - - - - - Guest Service / Wayfinding enhancements outside of VRA district ruc oauVi wcnuiy oyacn W III IF11VVc ICJFIVIIJc uuica. qua aycui ww wVin mug uro -P-11 aYa 111 -U L- uuwnU is East Vail Fire Station 3,569,130 Renovation of East Vail fire station; Generator is most urgent issue; Duty quarters have sewage/drainage problems; Residential quarters need improvements Energy Enhancements 92,900 East Lionshead Circle Vantage Point Walk VRA 185,000 Implementation of energy audit enhancements; includes LED lighting project with shared cost of $170K from Holy Cross Improvements to Vantage Point walkwayas requested b Vantage Point 36 October 18, 2016 - Page 90 of 311 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5-yearplan Project timing changed from prior 5 -year plan Revisions / newly added proje ' Placeholder items 2021 Ammended 2016 2017 2018 2019 2020 2016: $41 OK for Phase I of pedestrian safety enhancements; Phase I includes W. Lionshead Circle, municipal Pedestrian Safety Enhancements 410,000 crosswalk, West Vail mall crosswalk, Main and West Vail roundabouts; 2017: Phase ll- Vail Valley Drive and Glen Lyon Crosswalk sign and lighting; 2018: Lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16 Defibrillators (Starting Hea - Fire Equipment 16,000 20,000 - Council Contribution to Starting Hearts for 2 defibrillators to be put within Town of Vail boundaries 2016 $16K request for fire hose replacement Library Self -Check System Updates - 18,000 16,000 - Library replacement kiosk and security gate replacement requested East Meadow Drive Snowmelt 750,000 Snowmelt major repairs from Solaris to Austria House/Covered Bride area to be done at same time as the Slifer Plaza construction. This includes paver removal, snowmelt, asphalt replacements with concrete pavers Slifer Plaza/ Fountain/Storm Sewer - 1,350,000 - Repairs to Silfer Plaza fountain and storm sewers West Vail Interchange Sidewalk Repair - 500,000 - Underneath the I-70 bridge sidewalk is damaged Neighborhood Road Reconstruction 79,006 - 200,000 4,250,000 4,600,000 2016: Continuation of 2015 shared project with ERWSD on Rockledge Rd; East Vail road reconstruction design in 2018, Phase I in 2019, Phase II in 2020, Phase III was eliminated. Neighborhood Bridge Reconstruction 503,412 1,000,000 1,050,000 nshead Parking Structure Landscape Renovations (VRA) - - - Nugget Lane and Bridge design in 2015-2016 and construction in 2017-2018. Partial Funding is from Federal grants Improvements to parking structure landscaping Replacement of all (30) cylinders/compressors purchased in 2007; Updated model addresses safety issues that have Fire Breathing Apparatus 46,603 298,000 been identified in the current model, such as failure in high temperature environments; New units would also allow interoperability with surrounding departments who have gone to this updated unit type. Original budget increased by Colorado Ski Museum renovation 500,000 - $23K Town contribution toward expansion and remodel of Colorado Ski Museum (will roll into 2017 during spring supplemental) Parking Entry System / Equipment 2017: East Betty Ford Way remote access parking equipment for the ADA gate to operate remote Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only Radio Equipment replacement - 600,000 - - include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018) Bus Camera System 54,358 - 15,000 15,000 Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc. Hybrid Bus Battery Replacement 431,772 - - - Scheduled replacement; Estimated life of 6 years ; 2016: 8 buses scheduled for replacement ($440.5K per bus); 2018: 6 buses scheduled for replacement ($467.4K per Replace Buses 3,524,000 2,804,400 5,790,000 bus) 2020 7 buses for replacement at $800K each, plus 4 charging stations at $40K each, and $30K for additional power chargers. Grant funding is being pursued. Bus Wash Equipment 250,000 - - Interior equipment needs replacement; Buzzard Park Window Replacement 175,000 - - Replace windows at town -owned employee housing Resort App 65,000 65,000 1 65,000 1 65,000 65,000 65,000 Town 'Resort App" mobile application annual fee; offset by revenue sharing agreement 2017-2018: Public Works shops heater replacements ($150K each in 2017 and 2018) ;2018: $150K Design for PW Public Works Shops & Maintenance Buildings - 13,500,000 building remodel 2019: Expansion and remodel based on approved master plan for the Public Works shop complex to ehr Creek Turn Lane accommodate equipment added over the years This is a placeholder to build a turn lane at the Marriot Residences (Roost) intersection; should be done in coordination with hotel construction Public Works Equipment Wash Down/WQ Improvements 250,000 - _ Exterior wash area for large trucks not safe in the winter; request also includes improvement to how the waste water is disposed of Total Enhancements 11,044,805 4,139,000 7,035,400 18,745,000 11,470,000 65,000 New Assets 37 October 18, 2016 - Page 91 of 311 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5-year plan Project timing changed from prior 5-year plan Revisions / newly added proje ' Placeholder items 2021 Planning money shifted to 2015/2016; 2016 is a placeholder for a significant remodel should a complete reconstruction not occur. This cost is an estimate only, actual cost will depend on the scope of the project. Ammended 2016 2017 2018 2019 2020 Municipal Redevelopment 6,475,770 _ _ Frontage Road improvements (VRA) - 100,000 3,500,000 2019 (design in 2018) based on VVMC plans for expansion; Improvements would span from LH Parking structure to Municipal building; funded by VRA see transfers below). This does not include roundabout for large retaining walls. Chamonix Housing Development 1,795,013 - - - Infrastructure, planning and design for future housing development; housing construction is currently unfunded 1-70 Underpass (VRA) 3,682,437 3,250,000 2015-2017 is the town's portion of this project since we were awarded RAMP funding from CDOT and includes the budget increase approved by both Council and CDOT Public Art (VRA) 330,000 - - 1-70 Underpass art project originally budgeted in 2018 Lionshead Medians (VRA) - 100,000 1,400,000 Median construction from LH parking structure to Vail Spa East LH Circle pathway to Dobson (VRA) 100,000 790,000 - - Improve connection from the E LionsHead bus stop to Dobson; planning/design in 2016; Project will be delayed until 2017/2018 pending master plan revision Dobson Plaza (VRA) 100,000 975,000 Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts); planning/design in originally scheduled in 2016 is delayed until 2017/2018 pending master plan revision Buy-down Program(Affordable Housing) 227,094 Carry-forward of program funding; 2017 - 2021: Deed Restriction purchase program based on Affordable Housing Strategic Plan- contingent upon council approval of program policies and implementation plan Buy-down Program Funded by Pay -in-Lieu 2,816,230 Carry forward current balance of program funding: Housing funded directly by Pay-in-Lieu fees collected from developers; Request to use toward the deed restriction purchase program pending approval of program policies Underground Utility improvements 230,000 Underground utility improvements for Rockledge Road, $50K; 1-70 Underpass (CDOT $105 & Holy Cross $75K) Total New Assets: 15,756,544 3,750,000 2,365,000 4,100,000 1,900,000 500,000 Total Expenditures 32,430,791 12,148,520 12,558,580 25,948,023 18,878,293 5,048,017 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority 4,327,437 3,585,000 1,915,000 3,650,000 1,450,000 50,000 2016:1-70 Underpass art project originally budgeted in 2018 ($330K); Crosswalk lighting at W. Lionshead Circle ($65K); 1-70 underpass ($3.68M), Frontage Rd improvements; East LH and Dobson Plaza improvements ($200K); annual LH parking structure maintenance ($50K); 2017: 1-70 Underpass, Lionshead parking structure landscape improvements and Vantage Point Walk Revenue Over (Under) Expenditures (15,112,532) 3,700,455 1,895,540 1 (9,494,935) (4,436,538) 8,223,310 Beginning Fund Balance 31,339,419 16,226,887 19,927,342 21,822,882 12,327,948 7,891,410 Ending Fund Balance 16,226,887 19,927,342 21,822,882 12,327,948 7,891,410 16,114,720 38 October 18, 2016 - Page 92 of 311 39 October 18, 2016 - Page 93 of 311 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan 'Revisions / newly added project * Placeholder items 2021 2% Ammended 2016 2017 2018 2019 2020 Revenue -10% -5% 2% 2% Real Estate Transfer Tax 6,500,000 5,850,000 6,114,000 6,236,000 6,360,000 6,487,000 2017 is a 10% decrease from 2016 budget and a 3.8% decrease from 2015 actuals. 2018 assumes additional sales of Lion units plus 2% on RETT collections pre -Lion Golf Course Lease 137,347 140,094 142,896 145,754 148,669 151,642 Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation Enhancement Account" (accompanying expenditure listed below) Intergovernmental Revenue 28,500 720,000 20,000 20,000 20,000 20,000 $20K Lottery fund proceeds; 2017 $700K CDOT TAP Grant for water quality improvements at East Vail Interchange Project Reimbursements 1,153,198 - - - - - 2016: VVF loan repayment for amphitheater ($1.122M); Donations 6,000 - - - - - 2016: Sole Power Donations Recreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other 28,861 33,064 21,972 14,282 20,535 22,066 0.7% rate assumed Total Revenue 7,863,906 6,753,158 6,308,867 6,426,036 6,559,203 65690,708 Expenditures Maintain Town Assets Annual Park and Landscape Maintenance 1,605,100 1,577,134 1,639,000 1,678,000 1,719,000 1,761,000 Ongoing path, park and open space maintenance, project mgmt.; 2017 added 0.5 FTE for turf & irrigation due to estimated increase in park maintenance for Booth Creek Park and I- 70 underpass medians Management Fee to General Fund (5%) 325,000 292,500 305,700 311,800 318,000 324,350 5% of RETT Collections - fee remitted to the General Fund for administration Tree Maintenance 65,000 65,000 65,000 65,000 65,000 66,300 Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on town -owned property at approx. $120 per tree; Initiating tree -planting program for lost trees; Will use savings in 2016 to fund additional 2017 work Forest Health Management 258,738 268,655 274,028 279,509 280,066 285,667 Operating budget for Wildland Fire crew; 2017 increase for replacement of 1 radio ($4.5K) and new wildland hose ($4K) Intermountain Fuels Reduction 63,700 - - 2016 includes $63.7K for Phase I of Intermountain Fuels Reduction Project; 2017: $709K for Phase II as approved by Council Street Furniture Replacement 77,033 50,000 25,000 10,000 50,000 51,000 2016 increased for recycling containers; also includes annual replacement or capital repairs, benches and bike racks Rec. Path Capital Maint 104,000 109,724 110,986 127,287 113,631 115,017 Capital maintenance of the town's recreation path system Park / Playground Capital Maintenance 104,981 83,025 110,826 100,155 99,763 100,401 Annual maintenance items include projects such as playground surface refurbishing, replacing bear -proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance Alpine Garden Support 69,010 69,700 70,397 71,101 71,812 72,530 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increase Alpine Garden - Fountains - 30,000 - - - - Contribution request for assistance with repairs to water fountains Eagle River Watershed Support 68,260 45,450 46,814 48,218 49,664 50,658 Annual support of the Eagle River Watershed Council programs with 1 % increase for 2017; 2016 increased due to rollover of unused 2015 funds Public Art - Operating 104,132 106,846 108,983 111,163 113,386 115,654 Art in Public Places programming Environmental Sustainability 472,500 474,645 434,138 442,821 451,677 460,711 Environmental Sustainability programs ; 2016 includes $64K for Global Sustainable Destination certification initial year and $62K in 2017 to complete the process; $12K for energy management software to track the town's progress toward goals; $15K Solar feasibiity study Total Maintenance 3,3179454 3,850,335 3,190,872 3,2459053 3,3319999 3,4039287 Enhancement of Town Assets 39 October 18, 2016 - Page 93 of 311 40 October 18, 2016 - Page 94 of 311 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project ' Placeholder items 2021 Gore Valley Trail Realignment at Lionshead gondola Ammended 2016 2017 2018 2019 2020 Gore Valley Trail Realignment - 50,000 600,000 Gore Valley Trail Reconstruction Conoco to Donovan 400,000 - - Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion n Lyon Rec. Path Reconstruction - Reconstruction of Glen Lyon Rec Path to be completed with the construction of the 1-70 underpass North Recreation Path- Sun Vail to Pedestrian Bridge - 125,000 North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge Chalet Road Sport Courts 1,047,630 - - Construction of Sport Courts on Chalet Road Soft Surface Trails - 100,000 100,000 Trail enhancements Ford Park Landscape Enhancement 200,000 - - Ford Park landscaping improvements (in current areas - no net increase to size) To purchase a wildland shelter safety device Donovan Park Improvements 375,661 2016 safety improvements to playground / park (10-11 years old); includes new picnic shelter Reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft. Library Recreation Path Reconstruction 10,000 - - - - wide concrete trail, repairs to eroded culverts at Middle Creek and stream bank erosion repair (50 ft. section); Based on Eagle River Water District study results; Includes estimates for stream bank Stream bank/tract mitigation 780,561 400,000 400,000 400,000 400,000 repairs (from water to bank) and riparian repairs (from bank to land area and revegetation); Project will span several years as part of "Restore the Gore" Water Quality / Storm Water 1,000,000 500,000 1,000,000 1,000,000 1,000,000 1,000,000 Storm water and water quality projects as part of "Restore the Gore"; $51.5K in 2017 is for signage, marketing ect. Dowd Junction repairs and improvements 397,457 - 800,0 _ - - Re -stabilization of Dowd Junction path; Repairs to culverts, drainage, and preventative 1,160,000 - improvements; project in cooperation with Eagle River Watershed Council (ERWSC) East Vail Water Quality TAPS 125,000 East Vail Water Quality Improvements; CDOT TAP grant funding of $700K in 2017 East Vail Interchange Improvements 125,000 Landscaping design and construction of the interchange: $1,164,764; Permanent Skate Park 294,664 2016 to complete construction for permanent skate park in LH parking structure k Safety Improvemen Stephens Park Safety Improvements - 225,000 Placeholder for general park safety improvements based on inspection report Access improvements to include extended sidewalk, new stairs and other site 210,000 improvements; playground was built in 1990's Buffehr Creek Park Safety Improvements Replacement 14 -yr old "catalog" playground equipment with custom build in 2019; $60K to - 150,000 - add a picnic shelter; previously budgeted in 2017 Ellefson Park Safety Improvements Replacement 13 -yr old "catalog" playground equipment with custom build in 2018 Park improvements and upgrades including shelter upgrade, ADA access, drainage ighorn Park I provement - 100,000 improvements, playground mtc, new stairs added to west end, irrigation improvements, and planting around pond 510,000 portion of improvements to six portals into Ford Park; Matching contribution from Vail Ford Park Portal Improvements -TOV Valley Foundation 2017: Schoolhouse garden ($150K), shelter at the sports fields ($150K); 2018:Ford Park Ford Park Playground/Lower Bench Improvements 00,000 700,000 250,000 pavers at Betty Ford Way ($700K) 2019: Tennis Courts and path to East Betty Ford Way Vail Trail - - - 224,452 Vail Trail from Golden Peak to East Vail dependent on Open Lands Plan Reconstruction of south bridge abutment due to significant scour Gore Valley Trail Bridge Replacement III::::- - - - 300,000 Library Reading Area 100,000 - F Exterior landscaping and site work enhancements for an outdoor reading area 40 October 18, 2016 - Page 94 of 311 October 18, 2016 - Page 95 of 311 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Booth Creek Park Revisions / newly added project ' Placeholder items 2021 Redevelopment of entire park including tennis courts, covered areas and playground - structures; Tennis court ($262K) and playground ($385K) originally budgeted in 2014 will occur when overall park is reconstructed. Ammended 2016 2017 2018 2019 2020 2,422,200 - - - - Public Art - General program / art 511,229 85,000 85,000 85,000 85,000 85,000 To purchase sculptures, artwork, art programs and events; remainder is re -appropriated each year to accumulate enough funds Public Art - Winterfest 42,837 - - - Annual Winterfest event; approximate cost of $25K per year; rely on donations; carryover balance each year to recognize donations. Total Enhancements 8,216,691 3,834,764 3,8359000 2,0529500 2,5959000 1,2359000 VRD-Managed Facility Projects Recreation Enhancement Account - 140,094 142,896 145,754 148,669 151,642 Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance; Golf Course - Other 551,822 12,000 31,506 28,828 219,568 25,319 2016 new item at $400K for storage building; asphalt driving and parking area; 2017 gas- fired heater & wood trim/soffits; 2018 boiler; 2019 stucco for mtc building Dobson Ice Arena 54,089 447,025 183,685 49,385 27,225 - 2016 pavers and concrete slab replacement; 2017 low slope roof, electrical switch gears; 2018 town portion of interior lighting; 2019 exterior caulking and replacement of windows and doors. Overall cost increases, with some due to timing changes totals $76,428 Ford Park / Tennis Center Improvements 58,245 53,585 6,000 11,280 7,208 13,854 2016 clubhouse locker rooms; 2017 mechanical systems & metal railings; 2018 wood siding/trim; 2019 brick pavers, grading & drainage. Overall increase to the 5 -year cost estimates / timing is $62,862 Athletic Fields 21,250 - 17,424 - 10,746 - 2016: rooftop replacement for restrooms and athletic field Gymnastics Center 40,800 - - 2016: cooling system Nature Center 69,754 - - - - 2016 Exterior windows, doors, wood siding and slope roof Total VRD-Managed Facility Projects 795,960 652,704 381,511 235,247 413,416 190,815 New Assets Golf Clubhouse & Nordic Center 8,510,363 - - - Total includes $1.165M reimbursement from VRD, allocation of Recreation Enhancement Funds $765,440, Conference Center funds of $3.8M, current RETT funds of $538,189 (Total project cost estimated at $13.8M, which includes previously spent RETT funds of $705,571 from 2012 & 2013) Ford Park Improvements & Fields Total New Assets: 392,190 2016: Lighting control system(97K), transformer enclosure replacement(35K), a manual traffic gate(48K), and 100K contingency; Continuation of 2015 Ford Park projects in 2016 ($112K) 4,829,102 8,902,553 21,232,658 - 8,337,803 7,407,382 - 5,532,800 6,340,415 Total Expenditures - 2016 Completion of Lionshead Skate park Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority 294,664 - - - - Revenue Over (Under) Expenditures (13,074,088) (1,584,645) (1,098,515) 893,236 218,788 1,861,606 Beginning Fund Balance 17,797,519 4,723,431 3,138,786 2,040,271 2,933,507 3,152,295 Ending Fund Balance $ 4,723,431 $ 3,138,786 $ 2,040,271 $ 2,933,507 $ 3,152,295 $ 5,013,901 October 18, 2016 - Page 95 of 311 Revised post -Budget Preview meeting on 09/26/16 **Costs are estimates** Priority I Parking Expansion - LionsHead Chamonix Housing development Priority II LionsHead Parking Structure Enhancements Priority III Main Vail Round -about Major Reconstruction West Vail Round -about Major Reconstruction TOV share of EvergreenNVMC roundabout Newly -identified projects: Purchase of forest service land New biking & hiking trails (Vail Trail/Open Lands Plan) Phase II of Timber Ridge redevelopment Bus Stops/Shelters Community Ice Skating Renovation of Town Mgr. residence Public Works Asset Management system Eligible for funding from Capital Projects VRA RETT Fund Description Status $18.1 M - $36.2M Cost range due to one or two levels (400 spcs with 2 levels; 200 spaces with one) Infrastructure completed and design included in budget; Council will review more In progress detailed plans at upcoming meeting; future decision project financing 3,500,000 Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stairways on east side- will not be funded until the Vail Master Plan is complete 3,600,000 Tier III due to 1-70 Underpass; may re-evaluate Recent paving and 1-70 Underpass project will extend the life of current roundabouts need once underpass completed 1,000,000 Tier III due to 1-70 Underpass; may re-evaluate Recent paving and 1-70 Underpass project will extend the life of current roundabouts need once underpass completed Staff estimates that this project may be 10 years out (from 2015); Per Council 7/7/15 leave on the list as Priority III for now Study being done to determine the feasibility of the purchase of town adjacent forest service land On hold until Open Lands plan is completed Per TROC board, not within 5 -year plan; Per Council 7/7/15, recent capital improvements have extended life for 7 years 1,750,850 New bus stops at Transit Center, West Vail, Vail Village, Timber Ridge, and Muni Building for potential Line Haul bus service Outdoor community ice at some of Vail parks such as Donovan Cost Accounting/Asset mgmt software- Not included in $150K is an ongoing 150,000 operating cost of $52K per year. Funding Resource Options: Projected Fund Balance by end of 2021: 7,241,312 3,814,175 20,440,002 42 October 18, 2016 - Page 96 of 311 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING FUND Revenue Business Licenses Earnings on Investments Total Revenue Expenditures Commission on Special Events Collection Fee - General Fund Total Expenditures Revenue Over (Under) Expenditures 2015 2016 2016 2017 Actual Budget Amended Proposed $ 320,899 $ 332,000 $ 378,000 $ 380,000 1,652 1,500 1,500 1,500 322,551 333,500 379,500 381,500 300,000 309,000 309,000 312,000 16,045 17,687 19,987 19,000 316,045 326,687 328,987 331,000 6,506 6,813 50,513 50,500 Beginning Fund Balance 196,757 213,157 203,263 253,776 Ending Fund Balance $ 203,263 $ 219,970 $ 253,776 $ 304,276 43 October 18, 2016 - Page 97 of 2 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND Revenue Town of Vail Interagency Charge Insurance Reimbursements & Other Earnings on Investments Equipment Sales and Trade-ins Total Revenue Expenditures Salaries & Benefits Operating, Maintenance & Contracts Capital Outlay Transfer to Capital Projects Fund Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 2015 2016 2016 2017 Actual Original Amended Proposed $ 3,009,550 $ 2,931,767 $ 2,931,767 $ 3,068,794 26,698 - - 10,000 9,368 14,650 14,650 14,209 160,306 104,910 104,910 152,730 3,205,922 3,051,327 3,051,327 3,245,733 976,173 1,027,669 1,027,669 1,140,936 1,224,250 1,274,331 1,274,331 1,322,013 1,066,709 821,400 852,900 1,155,200 3,267,132 3,123,400 3,154,900 3,618,149 (61,210) (72,073) (103,573) (372,416) 2194674 1,651,346 2,133,464 2,029,891 $ 2,133,464 $ 1,579,273 $ 2,029,891 $ 1,657,475 HEALTH INSURANCE FUND 2015 2016 2017 Actual Original Proposed Revenue 617,693 756,170 735,716 Town of Vail Interagency Charge - Premium $ 3,100,000 $ 3,850,000 $ 3,500,000 Employee Contributions 675,505 695,000 650,000 Insurer Proceeds 4,449 - - Earnings on Investments 15,201 10,000 12,000 Total Revenue 3,795,155 4,555,000 4,162,000 Expenditures Health Inusrance Premiums 617,693 756,170 735,716 HC Reform Fee 18,320 35,000 26,010 Claims Paid 2,208,954 3,743,830 3,340,908 Professional Fees 20,000 20,000 20,000 Total Expenditures 2,864,967 4,555,000 4,122,634 Revenue Over (Under) Expenditures 930,188 - 39,366 Beginning Fund Balance 2,335,770 3,265,958 3,265,958 Ending Fund Balance $ 3,265,958 $ 3,265,958 $ 3,305,324 44 October 18, 2016 - Page 98 of 2 TOWN OF VAIL 2017 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND Revenue E911 Board Revenue Interagency Charges Town of Vail Interagency Charge Earnings on Investments Other Total Revenue Expenditures 2,529,491 2,587,769 2,596,854 2,682,117 Salaries & Benefits 2016 2016 2017 2015 Original Amended Proposed Actual Budget Budget Budget - - 390,641 Total Expenditures 797,382 742,627 742,627 766,809 1,098,628 1,175,653 1,184,738 1,245,407 630,588 663,214 663,214 663,307 2,500 6,275 6,275 6,594 393 - - - 2,529,491 2,587,769 2,596,854 2,682,117 Salaries & Benefits 2,013,937 2,081,259 2,088,925 2,076,804 Operating, Maintenance & Contracts 461,165 513,358 515,777 505,269 Capital Outlay - - - 390,641 Total Expenditures 2,475,102 2,594,617 2,604,702 2,972,714 Revenue Over (Under) Expenditures 54,389 (6,848) (7,848) (290,597) Other Financing Sources (Uses) Transfer from General Fund Total Financing Sources (Uses) Surplus Net of Transfers & New Programs Beginning Fund Balance 22,338 - - - 22,338 - - - 76,727 (6,848) (7,848) (290,597) 873,083 895,969 949,810 941,962 45 October 18, 2016 - Page 99 of 2 TOWN OF VAIL 2017 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE TIMBER RIDGE FUND 46 October 18, 2016 - Page 100 of 2015 2016 2016 2017 Actual Original Amended Proposed Revenue Rental Income 1,243,719 1,304,531 1,304,531 1,402,441 Other Income 12,631 17,650 17,650 20,040 Total Revenue 1,256,350 1,322,181 1,322,181 1,422,481 Expenditures Operating, Maintenance & Contracts 588,145 510,588 510,588 529,026 Capital Outlay 172,697 236,000 285,000 281,273 Total Expenditures 760,842 746,588 795,588 810,299 Operating Income 495,508 575,593 526,593 612,182 Non-operating Revenues (Expenses) Interest on Investments 887 600 600 1,866 Loan Principal Repayment to Capital Projects Fun (351,155) (356,423) (356,423) (361,769) Interest Payment to Capital Projects Fund (138,484) (133,142) (133,142) (129,983) Revenue Over (Under) Expenditures 6,756 86,628 37,628 122,296 Beginning Fund Balance 819,563 716,625 826,319 716,625 Ending Fund Balance $ 826,319 $ 803,253 $ 863,947 $ 838,921 46 October 18, 2016 - Page 100 of ORDINANCE NO. 28 SERIES OF 2016 ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR JANUARY 1, 2017 THROUGH DECEMBER 31, 2017 WHEREAS, in accordance with Article IX of the Charter of the Town of Vail, Colorado, the Town Manager prepared and submitted to the Town Council a proposed long-range capital program for the Town and a proposed budget and financial plan for all Town funds and activities for the fiscal year; and WHEREAS, it is necessary for the Town Council to adopt a budget and financial plan for the 2017 fiscal year, to make appropriations for the amounts specified in the budget; and NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: 1. The procedures prescribed in Article IX of the Charter of the Town of Vail, Colorado, for the enactment hereof, have been fulfilled. 2. Pursuant to Article IX of the Charter, the Town Council hereby makes the following annual appropriations for the Town of Vail, Colorado, for its fiscal year beginning on the first day of January, 2017, and ending on the 315` day of December, 2017: FUND AMOUNT General Fund $37,302,303 Capital Projects Fund 12,148,520 Real Estate Transfer Tax Fund 8,337,803 Vail Marketing Fund 331,000 Heavy Equipment Fund 3,618,149 Dispatch Services Fund 2,972,714 Health Insurance Fund 4,122,634 Timber Ridge Enterprise Fund 1,302,051 Total 70,135,174 Less Interfund Transfers (8,130,025) Net Expenditure Budget 62,005,149 Ordinance No. 28. Series of 2016 October 18, 2016 - Page 101 of 3. The Town Council hereby adopts the full and complete Budget and Financial Plan for the 2017 fiscal year for the Town of Vail, Colorado, which are incorporated by reference herein and made part hereof, and copies of said public records shall be made available to the public in the Municipal Building of the Town. This Ordinance shall take effect five (5) days after publication following the final passage hereof. 4. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 5. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 6. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE IN FULL, this 18th day of October, 2016. A public hearing shall be held hereon on the 1st day of November, 2016, at 6:00 pm at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 28. Series of 2016 October 18, 2016 - Page 102 of APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK Name of organization: Bravo! Vail 2. Contact person: Beth Pantzer 3. Mailing address: 2271 N Frontage Rd W Ste C Vail, CO 81657 4. Telephone: 970-827-4307 5. E-mail address: bpantzer@bravovail.org 6. Members and Titles of your governing board: Board of Trustees Officers Godec, Dan, Chair President, GreenStar Financial Services Walton, Greg, Vice Chair Retired as Founder & CEO, Walton Construction Company, LLC Burns, Bill, Treasurer Regional President, US Bank Suggs, Susan, Secretary Philanthropist Board of Trustees Baker, Ronnie Becker, Paul Benjes, Sarah Beracha, Barry Browning, Doe Bruno, Jenn Davis, Glenn Dayton, John de Vink, Marijke Edwards, Gary Flaum, Cookie Galvin, John Gutman, Harry Hart, Linda Kosloff, Alan LeVine, Robert Mullen, Laurie Peterson, Gary Pope, Steve Special Assistant to the President, ISS Facility Services Retired Investment Specialist Associate, Faegre Baker Daniels Retired as Executive VP & CEO of Sara Lee Bakery Philanthropist Owner: Luca Bruno Inc. Regional President, Alpine Bank Philanthropist Philanthropist Presiding Independent Director, Entenrgy Corporation Philanthropist Philanthropist Director KPMG Tax Governance Institute Vice Chairman, president and CEO of Hart Group, Inc Chairman, Kosloff & Partners, LC General Manager: Antlers at Vail Owner, West Vail Liquor Mart Vice President of Strategic Initiatives, Steadman Research Institute 10/13 Communications General Manager of Arizona Local Media October 18, 2016 - Page 103 of Quayle, Brad Entrepreneur Resnick, Michele Physical Therapist Rippeto, Vicki Retired as VP The Compass Group, Inc. Rose, Byron Retired, Managing Director Morgan Stanley & Co Schanzer, Lisa Philanthropist Segal, Carole Philanthropist Smiley, Rachel Owner, Alpine Party Rentals Stone, Cathy Philanthropist Strauss, Frank Philanthropist Tansill, Doug Private Investor and Financial Consultant, Cover Harbor Partners, LLC 7. Amount of contribution requested per year: Academy of St Martin in the Fields $84,600 Dallas Symphony Orchestra $50,000 The Philadelphia Orchestra $97,300 New York Philharmonic $97,300 Education and Community Engagement Programs $7,500 Donovan Chamber and Classically Uncorked Series $10,000 Commissioning Project $10,000 $356,700 Amount of in-kind services requested per year: 1. Parking: Waive of $5,000 fee for the Upper Bench Lot (aka Donor Nest) used for donor valet parking at Bravo! Vail GRFA concerts 2. Donovan Pavilion — Chamber and Classically Uncorked Series: For the Chamber Series, up to six (6) nights at a reduced fee of $250 per day for cleaning, with access from 8am. In 2017, dates are tentatively scheduled for June 27, July 11 and 25 and August 1; in 2018 tentative dates are July 10, 17, 25 and 31. For the Classically Uncorked Series, three days and nights from 8am on day one for a 24-hour basis until 10am three (3) days later at a reduced fee of $250 per day for cleaning, with access from 8am daily. In 2017, this period of time is tentatively scheduled for August 8 to 10 and in 2018, tentatively August 7 to 9. 8. Organization fiscal year-end: September 30 9. Are your books audited? A full audit is conducted at the end of each fiscal year (September 30) by McMahan and Associates. An Independent Audit Committee established by the Board of Trustees oversees annual budgets and income and expense statements and meets independent of management with auditor. 10. What category of funding is your organization applying for? (see definitions on page 1): Signature Events 11. How will the contribution be used? Entering its 30t" Season in 2017, Bravo! Vail seeks funding from the Town of Vail to ensure the continued vitality of the Festival and to guarantee repertoire, resident orchestras, soloists and educational programs of the highest international artistic level and exceptional quality are offered to residents and visitors alike. The funding provided by the Town of Vail is vital to Bravo! Vail's ability to serve the community. Orchestral Underwriting October 18, 2016 - Page 104 of Bravo! Vail's six-week summer festival features 21 orchestral concerts at the Gerald R. Ford Amphitheater. Six concerts are performed by each of three world-class resident orchestras Vail audiences have come to adore: the Dallas Symphony Orchestra, The Philadelphia Orchestra, and the New York Philharmonic. In addition, Bravo! Vail introduced a fourth orchestra in 2016 for a three -concert residency, London's Academy of St Martin in the Fields, marking the arrival of the Festival's first international orchestra. This four orchestra format will continue in 2017 and 2018, with the recent announcement of a contract extension with the Academy. The three 2016 Academy of St Martin concerts were wildly popular, with sold -out audiences, full capacity lawn ticket sales and extensive press coverage. These performances continued to raise Bravo! Vail's status as a Festival of the highest artistic quality and unparalleled programming. In 2017, the Academy of St Martin in the Fields is scheduled for three (3) performances between June 22 and June 25; the Dallas Symphony Orchestra for six (6) performances between June 28 and July 5; The Philadelphia Orchestra for six (6) performances between July 7 and July 15; and the New York Philharmonic for six (6) performances between July 21 and July 28. In 2018, the Academy of St Martin in the Fields is preliminarily scheduled for three (3) performances between June 21 and June 24; the Dallas Symphony Orchestra for six (6) performances between June 27 and July 4; The Philadelphia Orchestra for six (6) performances between July 6 and July 14; and the New York Philharmonic for six (6) performances between July 20 and July 27. Each orchestra's concerts are performed at the Gerald R. Ford Amphitheater in Vail and feature works that are unique to the specific orchestra's style, sound and history and balance a variety of repertoire between genres and eras. Performing alongside these orchestras is an array of acclaimed soloists and guest conductors, many of whom are considered the very best in the world. Soloists and repertoire under consideration for 2017 and 2018 include: • Vail debuts of Mahler Symphony No. 3, Rachmaninoff Piano Concerto No. 4, Mason Bates Alternative Energy, Liszt Prometheus • Popular favorites: Beethoven Symphony No. 9, Berlioz Symphonie Fantastique, Prokofiev Piano Concerto No. 2, Tchaikovsky Piano Concert No. 1, Bruckner Symphony No. 4, Sibelius Symphony No. 2 • Family -orientated programming such as classic Bugs Bunny cartoons set to orchestra with the New York Philharmonic • Return of violinist Midori who made her Vail debut to a sold -out audience in 2015 (http://www.gotomidori.com/) • Soloists including pianist Stephen Hough (http://www.stephenhough.com/), violinist Leonidas Kavakos (http://Ieonidaskavakos.com/), pianist Yuja Wang (http://yumawang.com/) • Ensembles including Roomful of Teeth(http://www.roomfulofteeth.orq/), Dover String Quartet (http://www.doverguartet.com/), Calidore String Quartet (http://calidorestrinqquartet.com/) Both Bravo's orchestral residences and chamber programming are the fundamental core of the Festival and draw year-round residents, second -home owners and tourists to Vail. According to an independent, third -party survey conducted at Bravo! Vail concerts during the 2015 Season, Colorado residents represented 52% of concert attendees while Texas and Florida residents represented a combined 18% of attendees. Furthermore, and most importantly, 66% of out-of- state visitors listed Bravo! Vail as their primary reason for their visit to Vail. In order to continue to fulfill its mission of enriching people's lives through the power of music, Bravo! Vail requests support from the Town of Vail for each of its resident orchestras. The Festival requests $84,600 per year to support the return of Academy of St Martin in the Fields in both 2017 and 2018. The 2016 residency of the Academy of St Martin in the Fields was an incredible success. Pavilion seats were sold out for each of the concerts and the lawn was October 18, 2016 - Page 105 of completely sold out one night and near capacity the other two. The energy of the audiences was high and the announcement of the contract extension was greeted by boisterous cheers and standing ovations from both the orchestra and audience alike. Early data suggests that approximately 31 % of attendees to the Academy concerts were new to Bravo! Vail, which provides exciting opportunities for growth for both the Festival and the Town of Vail. Bravo! Vail and the Academy has now agreed to a contract extension for both 2017 and 2018, with Music Director Joshua Bell performing at all concerts. Bravo! Vail requests $50,000 per year to support the Dallas Symphony Orchestra's residency. While the Town of Vail has not opted to fund the Dallas Symphony Orchestra in the past, Bravo! Vail seeks the Town's support due to the growing popularity of the orchestra and the large population of Texas residents that make up the Vail community and have a vested interest in the Orchestra's residency in Vail. In recent years, under the direction of Maestro Jaap van Zweden, the Dallas Symphony Orchestra has established itself as one of the premiere American orchestras. At the highest point of his career to date, van Zweden has been appointed the next music director of the New York Philharmonic and will continue his career with the Dallas Symphony Orchestra through 2020-21. In 2015, Bravo! Vail saw an approximately 15.5% increase in attendance for the Dallas Symphony Orchestra's residency and one sold out concert. Bravo! Vail also requests support in the amount of $97,300 per year per orchestra for both of The Philadelphia Orchestra and the New York Philharmonic residences. The Philadelphia Orchestra's Music Director, Yannick N6zet-S6guin, recently extended his contract to 2025-26 and additionally has been named the next music director of the Metropolitan Opera starting for the 2020-21 season. N6zet-S6guin has become one of the preeminent conductor's in the world and in 2015 was named Musical America's Artist of Year. Popular support for the orchestra has grown significantly over the past few years, with its ticket sales rivaling those of the New York Philharmonic. Bravo! Vail's orchestral season concludes each year with the New York Philharmonic's residency, which truly provides the cornerstone of the Festival. These six performances see sell-out crowds, and ticket -buyers travel to Vail, brave inclement weather, and soak in every note played by America's oldest and most storied orchestra. Bravo! Vail recognizes that these requests represent an increase of past funding by the Town of Vail. The contracts for each of the Dallas Symphony Orchestra, The Philadelphia Orchestra and the New York Philharmonic require the Festival to commit to an increased payment to each orchestra of 2-3% each year of the multi-year agreements. Bravo! Vail's request to the Town of Vail represents 8.5% of the estimated total expenses for the Academy of St Martin in the Fields, less than 10% for Dallas Symphony Orchestra's and between 10-12% for The Philadelphia Orchestra and the New York Philharmonic. Bravo! Vail is incredibly grateful to the Town of Vail for its continued support and makes these increased requests in funding to keep up with the stated rising costs of providing exceptional services and world-class music. Education and Community Engagement Bravo! Vail strives to ensure its programs are accessible to everyone, remain affordable and foster music education throughout the community. The Festival therefore offers a wide range of opportunities for people to participate in high-quality and interactive free or low-cost programs. Bravo! Vail requests $7,500 to support the implementation, expansion and continued improvement of these programs offered in the Town of Vail. Bravo! Vail reaches approximately 4,000 adults and youth through its Education and Community Engagement programming in the Town of Vail alone and more than 9,000 county -wide. More than 48% of the Festival's 2016 summer schedule is free to the public, with 19 free events in Vail, and a similar balance of free versus paid events will again be offered in 2017 and 2018. Programs presented in the Town of Vail include: October 18, 2016 - Page 106 of • Pre -Concert Talks — Guest lecturers provide in-depth perspective on the evening's composers and repertoire at the Gerald R. Ford Amphitheater's lobby area. • Instrument Petting Zoo — A hands-on introduction to music that allows children to explore orchestral instruments. • Bravo! Vail After Dark — Geared toward attracting new audiences, After Dark blends the new with the traditional to present classical music in unexpected venues such as the Vail Ale House. • Piano Fellows — Professional development program for pianists which aims to nurture young pianists at the beginning stages of careers as soloists and chamber musicians. These Fellows will perform at venues throughout Vail, including Vail Chapel and Donovan Pavilion. • After -School Piano Program — Small group piano lessons for students in grades 1 through 8 during the academic year. Lessons take place in Red Sandstone Elementary and are available to any interested student. • Vail Valley Medical Center Partnership — A new partnership in 2016 with the medical center that will bring orchestra members to VVMC to perform for patients and their families. • Little Listeners @ the Library — Engaging performances at the Vail Public Library by renowned musicians geared toward children ages 3 through 7. • Free Concert Series — Bravo! Vail presents eight (8) free concerts at the Vail Interfaith Chapel featuring remarkable soloists and musicians. • Free Family Concert — An exciting and informal introduction to symphonic music for even the youngest member of the family. Bravo! Vail is dedicated to providing programs for the entire community with an added focus on reaching underserved populations and the youth. As music education in schools continues to face funding challenges, Bravo! Vail works to supplement these programs with engaging and high- quality offerings. According to a Penn State study, music education programs create a positive peer-to-peer environment which has been shown to decrease behavior problems (i.e. drinking alcohol, smoking cigarettes, shoplifting and damaging property) amongst children. In addition, in a 2012 National Endowment for the Arts study, researchers found "students who have arts -rich experiences do better across-the-board academically, and they also become more active and engaged citizens, voting, volunteering, and generally participating at higher rates than their peers." As recently as 2014, the Town of Vail has supported Bravo! Vail's Education and Community Engagement Programs. With this request representing just 3% of Bravo! Vail's Education Program budget, the Festival would be grateful to the Town of Vail for a renewal of this support. Donovan Chamber and Classically Uncorked Series Bravo! Vail requests $10,000 to support its two concert series hosted at Donovan Pavilion — the long-running Chamber Music Series, offered exclusively on Tuesday nights, and the popular and innovative Classically Uncorked Series, held for three nights each August. Donovan Pavilion was selected as the host venue of both concert series for its beautiful, intimate setting and central location. The Chamber Music Series offers something for every music taste and features seating in close proximity to the musicians and highlights amazing world class artists and may include musicians from the orchestras, various Quartets and more. In both 2017 and 2018, a minimum of four concerts will be presented. The chamber music series annually draws approximately 250 per performance and in 2015, three of the four concerts were sold out. Bravo! Vail's Classically Uncorked series, also held at the Donovan Pavilion, features three evenings of exceptional music, candle lit atmosphere, sipping fine wines, and sampling some of the area's best food. With cabaret -style seating, audience members are brought in close proximity with the musicians and are encouraged to immerse themselves in the sense of openness, receptivity, and good spirit. Classically Uncorked explores the similarities between contemporary classical music and the classical music canon. Classically Uncorked annually draws approximately 175 guests per performance. October 18, 2016 - Page 107 of Bravo! Vail seeks the Town's support of these series due to the ever growing demand and the introduction of newer and innovative music to a wide -range of audience members. Bravo! Vail's request represents approximately 5% of the budget for these series. Commissioning Project For Bravo! Vail's 30th Season in 2017, the Festival is commissioning five different works, one for each of its four resident orchestras (approximately 8 to 10 minutes in length) and one chamber piece. Each work will be a world premiere and an international roster of some of the world's greatest composers is being assembled. Bravo! Vail intends to continue this program beyond 2017, with new music commissioned every year. The Festival believes it is the responsibility of arts organizations to contribute to the creation of new art and music, and moving forward will support an annual commissioning project to fulfill that need. The commissioning of new works by high profile international composers each year provides a major marketing opportunity for Bravo! Vail and by extension the Town of Vail. Bravo! Vail requests $10,000 per year in support of this project, representing 10% of the estimated project budget. 12. How does your request support item 1C of the contribution policy? Bravo! Vail has been a staple of the Vail community for 29 years, annually building upon and enhancing the social, financial, and cultural benefits it provides. Bravo! Vail's request for Town of Vail funding aligns perfectly with the Town's mission to maintain its status as a premiere international mountain resort community. First, the Festival is a major contributor to a vibrant and diverse local economy. The Festival's direct economic impact on the Town of Vail is significant and continues to grow year over year. In 2015, the Festival had a total direct impact of more than $9.5 million, an approximate 17.7% increase over 2014, with more than $363,000 in generated tax revenue. The industries most greatly impacted were Lodging and Hotel Expenses at $3.4 million and Food and Beverage at $3.2 million. Secondly, Bravo! Vail strives to provide the most exceptional services to its guests at all times. Bravo! Vail hosts its concerts in the Vail's finest venues, is focused on producing offerings of only the highest artistic quality, and annually looks at implementing recommendations made through surveys to ensure the community is being served to the best of the Festival's ability. According to the Festival's 2015 survey, 93% of attendees are highly satisfied with the quality of Bravo! Vail events. The Festival further aligns with the Town of Vail's mission of providing cultural and educational opportunities to residents and visitors alike by offering 21 orchestral concerts and more than 15 free educational events throughout the season in the Town of Vail alone. Bravo! Vail benefits the entire community by providing unique programs which no other organization offers, filling the summer season with world-class orchestras, chamber ensembles and soloists in a resort area known primarily for its winter activities. Not only is Bravo! Vail unique in the local community, but also throughout the country as the only festival in North America to host four of the finest orchestras in the world: Academy of St Martin in the Fields, the Dallas Symphony Orchestra, The Philadelphia Orchestra and the New York Philharmonic. Bravo! Vail continues to build on its history of excellence and garnering international recognition with this lineup of world class orchestras. Stages across Vail have been graced by musicians and conductors of the highest artistic quality and international status including Joshua Bell, Yo Yo Ma, Midori, Jaap Van Zweden, Yannick Nezet-Seguin, Bramwell Tovey, and Yefim Bronfman. Bravo! Vail provides a cultural element during the summer season, increasing Vail's prominence as a summer destination and establishing the town as a year-round destination. With 47% of audience October 18, 2016 - Page 108 of members representing attendees from outside Colorado and 1 % representing the international community, the opportunity to cultivate these visitors into annual visitors (both during the summer and winter months), second -home owners, or year-round residents is ample. Additionally, Bravo! Vail has significant impact on ensuring the future economic health of the Vail community. According to Bravo! Vail's 2015 survey, 92% of audience members stated that they are likely to return to the Festival and 31 % of ticket buyers for Academy of St Martin in the Fields are new audiences to the Festival. In addition, 94% said they are likely to recommend Bravo! Vail to a friend, setting the stage for future tourism. Bravo! Vail's Education and Community Engagement Programs also have a profound impact, reaching thousands of children and adults who might not otherwise have access to such programs. By offering easily accessible and low- cost or free events, the Festival helps to build a healthy and well-balanced community. Finally, Bravo! Vail is committed to sustainable efforts to ensure the environmental health of the community for future generations to enjoy. For instance, the Festival's office culture focuses on recycling and reusing and Bravo! Vail's electronic distribution of event invitations, ticket order confirmations, and use of electronic auction system have helped reduce paper consumption. Bravo! Vail also makes great effort to collect all copies of its Season Program Book left behind at concerts and redistribute saved copies at future performances. Finally, Bravo! Vail hosts concerts in locations which are easily accessible by public transportation or by walking. 13. Who currently funds your organization (other governments, private donations, user fees, etc.)? Bravo! Vail is funded by a variety of federal, state and local government entities, local businesses, and individual donations. The Festival receives funding from such entities as the National Endowment for the Arts, Colorado Creative Industries, Eagle County, and Towns of Gypsum and Eagle. Earned income is generated through ticket sales and program advertising. 14. Organization's mission statement: Bravo! Vail's mission statement is: Enriching people's lives through the power of music: producing the finest performances by the greatest artists, fostering music education and promoting a life- long appreciation of the arts. October 18, 2016 - Page 109 of Bravo! Vail - September 2015 Operating Balance Sheet - confidential Liabilities and Fund Balance Liabilities 01-20215 Prior Year Accounts Payable 8/31/2015 9/30/2015 Net change Assets 01-20225 Unearned Income 01-20230 Flexible Spending Account Payable 01-10105 CB Operating Reserves $225,554.79 $225,619.68 $64.89 01-10109 US Bank Money Market $5,083.94 $5,084.27 $0.33 01-10111 USBank Operating Sweep $415,012.08 $38,136.50 ($376,875.58) 01-10112 Flex Spending Plan Account $4,836.22 $4,419.56 ($416.66) 01-10120 Wells Fargo CCTC $116,055.88 $116,058.75 $2.87 01-10122 American National Bank CD $28,967.75 $28,967.75 $0.00 01-10123 Merrill Lynch/Bank of America $187,066.12 $187,068.09 $1.97 01-10125 Wells Fargo Bank Savings Account $13,405.94 $13,374.27 ($31.67) 01-10129 Wells Fargo Bank Checking Account $266,872.01 $281,572.53 $14,700.52 01-10131 Petty Cash $200.00 $200.00 $0.00 01-10132 457 Deferred compensation $417,606.90 $461,263.83 $43,656.93 01-10135 Pledges Receivable $61,480.00 $178,962.00 $117,482.00 01-10136 Stock clearing account $3,876.22 $0.00 ($3,876.22) 01-10140 Prepaid Expenses ($6,807.00) $4,975.75 $11,782.75 01-10146 Accumulated amortization ($89,042.00) ($89,042.00) $0.00 01-10150 Equipment $364,424.65 $367,245.72 $2,821.07 01-10151 Festival Piano $58,000.00 $58,000.00 $0.00 01-10152 Leasehold improvements $127,428.87 $137,810.38 $10,381.51 01-10160 Accumulated Depreciation ($263,370.85) ($263,370.85) $0.00 01-10170 Due from - Temporarily Restricted ($5,410.00) ($5,410.00) $0.00 01-10172 Due from Endowment $100,000.00 $100,000.00 $0.00 Total Assets $2,031,241.52 $1,850,936.23 ($180,305.29) Liabilities and Fund Balance Liabilities 01-20215 Prior Year Accounts Payable 01-20217 Check clearing account 01-20223 Vacation accrual 01-20225 Unearned Income 01-20230 Flexible Spending Account Payable 01-20231 Daycare Spending Account Payable 01-20239 On account 01-20243 Deferred Compensation Oblig. 01-20250 Due to restricted Total Liabilities $548,438.34 Fund Balance 01-30280 Fund Balance - Operating Total Fund Balance $98,624.26 $99,239.05 $5,673.00 $0.00 $8,140.29 $3,340.61 ($18,993.04) ($19,405.97) ($2,026.17) ($273.71) $624.99 $208.33 $6,266.62 $5,977.20 $417,606.90 $461,263.83 ($1,911.00) ($1,911.00) $514,005.85 $548,438.34 ($614.79) $5,673.00 $4,799.68 $412.93 ($1,752.46) $416.66 $289.42 ($43,656.93) $0.00 ($34,432.49) $1,517,235.67 $1,302,497.89 ($214,737.78) $1,517,235.67 $1,302,497.89 ($214,737.78) Page 1 01-20215 A/P includes ED payout, 01-20225 includes 2014 gala reserves October 18, 2016 - Page 110 of Total Liabilities and Fund Balance 01-20215 A/P includes ED payout, 01-20225 includes 2014 gala reserves 8/31/2015 9/30/2015 Net change $2,031,241.52 $1,850,936.23 $180,305.29 October 18, 2016 - Page 111 Bravo! Vail Music Festival 2016 Income Statement & Budget Expenses Artist Fees/Travel 01-50401 Artistic Music Director 01-50403 Artistic Staff Expenses 01-50405 Director of Artistic Planning 01-50408 Artistic Liaison 01-50413 Artist Fees 01-50416 Fiscal Year 2016 01-50417 Fiscal Year 2015 01-50418 Additional Concert Series 01-50419 New York Philharmonic 01-50420 2016 2016 2015 2015 2015 Over/Under $51.750 $69.000 6/20/2016 Budget Projections PYTD Budget Actuals PYTD Revenue $4.988 $214.848 $334.500 $335.600 $10.736 $375.000 $357.698 $204.112 01-40301 Event Income $1.336.448 $1.828.000 $1.900.000 $1.172.850 $1.675.000 $1.749.228 $163.598 01-40302 Soiree Ticket Sales $41.850 $45.000 $45.000 $40.500 $34.000 $46.600 $1.350 01-40303 Gala Auction & Ticket Sales $64.700 $313.500 $315.500 $67.490 $265.000 $304.975 ($2.790) 01-40304 Education Income $189.098 $204.400 $222.648 $259.288 $240.000 $263.359 ($70.190) 01-40305 Festival Contributions/Gifts $3.365.313 $4.092.500 $4.094.618 $3.334.123 $3.245.000 $3.592.442 $31.190 01-40306 Special Project Income $318.500 $281.000 $320.000 $0 $0 $0 $318.500 01-40307 Grant Revenue $0 $0 $0 $59.800 $195.000 $188.400 ($59.800) 01-40309 Program Advertising $103.370 $167.000 $170.000 $101.670 $175.000 $167.267 $1.700 01-40311 Interest Income/Stock gains $1.698 $3.000 $2.636 $1.772 $1.000 $2.131 ($75) 01-40315 Endowment Contribution $0 $50.000 $50.000 $0 $50.000 $0 $0 Total $5.420.976 $6.984.400 $7.120.402 $5.037.492 $5.880.000 $6.314.401 $383.484 Expenses Artist Fees/Travel 01-50401 Artistic Music Director 01-50403 Artistic Staff Expenses 01-50405 Director of Artistic Planning 01-50408 Artistic Liaison 01-50413 Artist Fees 01-50416 Special Artistic Projects 01-50417 Artist Housing 01-50418 Additional Concert Series 01-50419 New York Philharmonic 01-50420 Philadelphia Orchestra 01-50423 Dallas Symphony Orchestra 01-50424 Education Programs Total $51.750 Special Artistic $88.192 $117.550 $117.638 $76.718 $102.290 $102.290 $11.474 $236 $15.000 $15.000 $3.487 $11.000 $13.699 ($3.252) $63.000 $82.500 $83.625 $51.750 $69.000 $69.000 $11.250 $6.000 $6.500 $13.000 $1.013 $5.500 $5.656 $4.988 $214.848 $334.500 $335.600 $10.736 $375.000 $357.698 $204.112 $56.630 $139.500 $139.400 $0 $0 $0 $56.630 $0 $57.000 $57.000 $8.598 $28.000 $20.286 ($8.598) $19.700 $490.500 $464.500 $0 $0 $0 $19.700 $7.956 $905.000 $891.048 $31.080 $873.000 $864.380 ($23.124) $62.049 $775.000 $789.790 ($810) $704.000 $690.725 $62.858 $20.075 $515.000 $515.465 $32.044 $481.000 $492.646 ($11.969) $88.307 $204.400 $201.909 $72.603 $220.000 $150.380 $15.704 $626.991 $3.642.450 $3.623.975 $287.218 $2.868.790 $2.766.761 $339.773 01-50501 Concert Hall Rental $13.135 $20.000 $19.000 $5.900 $12.500 $8.025 $7.235 01-50502 Vail Valley Foundation Fees $0 $50.000 $50.000 ($4) $36.000 $36.000 $4 01-50505 Equipment Rental/Sound Engi $12.045 $56.000 $47.500 $0 $51.400 $40.371 $12.045 CONFIDENTIAL Page 1 October 18, 2016 - Page 112 of 311 01-50507 01-50513 01-50515 01-50519 01-50520 01-50521 01-50523 Total Marketing 01-50601 01-50602 01-50603 01-50605 01-50615 01-50616 01-50626 01-50629 01-50630 Total Fundraising 01-50657 01-50659 01-50661 Bravo! Vail Music Festival 2016 Income Statement & Budget Advertising Box Office Salaries Website Design & Maintenanc Collateral Delivery Service Postage - Marketing Special Marketing Projects Season Pass Expenses Festival Design/Collateral Marketing Salaries Donor Cultivation Gala Dinner Expenses Executive Planning/Travel 01-50663 Donor Events Fiscal Year 2016 Special Development Projects Fiscal Year 2015 Postage - Fundraising 01-50667 Development Salaries Total 2016 2016 2015 2015 2015 Over/Under $6.000 6/20/2016 Budqet Proiections PYTD Budqet Actuals PYTD Piano Technician/Travel $4.470 $10.000 $9.095 $1.900 $8.500 $9.309 $2.570 Recordings $0 $0 $0 $229 $5.500 $5.522 ($229) Program Note Writer $0 $0 $0 $8.000 $8.500 $8.000 ($8.000) Production Crew Salaries $0 $60.000 $60.000 $0 $53.000 $44.758 $0 Concert Production $1.223 $78.000 $70.030 $26.357 $68.000 $51.727 ($25.133) Operations Salaries $52.067 $93.100 $93.100 $51.250 $87.000 $85.775 $817 Soiree Expenses $400 $30.000 $26.000 $487 $22.500 $30.099 ($87) $51.000 $83.340 $397.100 $374.725 $94.119 $352.900 $319.585 610.779) Advertising Box Office Salaries Website Design & Maintenanc Collateral Delivery Service Postage - Marketing Special Marketing Projects Season Pass Expenses Festival Design/Collateral Marketing Salaries Donor Cultivation Gala Dinner Expenses Executive Planning/Travel 01-50663 Donor Events 01-50664 Special Development Projects 01-50665 Postage - Fundraising 01-50667 Development Salaries Total $110.000 Administration $101.200 01-50701 Office Rent $103.518 $200.000 $200.000 $99.283 $185.000 $185.078 $4.235 $61.252 $110.000 $110.000 $61.013 $101.200 $100.851 $239 $2.158 $6.000 $4.511 $4.277 $45.000 $5.786 ($2.120) $108 $2.000 $2.000 $0 $2.000 $0 $108 $4.266 $12.000 $10.552 $8.474 $10.000 $9.628 ($4.208) $245 $60.000 $60.000 $0 $0 $46.100 $245 $0 $0 $0 $0 $1.000 $0 $0 $17.270 $92.000 $53.830 $11.730 $82.500 $46.603 $5.539 $219.315 $330.500 $330.501 $192.739 $316.400 $276.176 $26.577 $408.132 $812.500 $771.394 $377.517 $743.100 $670.222 $30.615 $19.870 $55.000 $55.000 $22.094 $51.000 $37.721 ($2.224) $52.048 $105.000 $107.000 $28.185 $97.000 $90.561 $23.863 $10.978 $17.000 $17.914 $5.076 $9.000 $5.076 $5.901 $25.335 $99.500 $99.500 $8.325 $58.000 $66.006 $17.010 $4.650 $30.000 $30.000 $0 $0 $19.587 $4.650 $9.876 $8.000 $9.000 $5.499 $5.000 $7.726 $4.377 $247.407 $381.550 $381.550 $213.978 $301.500 $302.141 $33.429 $370.163 $696.050 $699.964 $283.158 $521.500 $528.819 $87.005 $58.757 $79.600 $78.346 $58.757 $78.343 $78.343 $0 CONFIDENTIAL Page 2 October 18, 2016 - Page 113 of 311 01-50703 Utilities 01-50704 Postage - Admin 01-50705 Telephone 01-50707 Office Supplies 01-50709 Office Equipment 01-50710 Network Licensing & Mainten 01-50711 Stationery/Ticket Stock 01-50712 Executive Dir. Expense Acct. 01-50713 Staff Travel/Long Distance 01-50715 Guild Expenses 01-50716 Board Mtg./Admin Expenses 01-50717 Financial Review 01-50718 Credit Card fees 01-50719 Office Maintenance/Storage 01-50720 Staff housing 01-50723 Festival Insurance Policies 01-50724 Executive Director Search Total Employer taxes Salaries/Taxes Fiscal Year 2016 01-50800 Administrative Salaries 01-50802 CPA and Lawyer fees 01-50803 Employee Health Benefits 01-50805 Retirement Benefit Mgt./457 P 01-50807 Employer taxes 01-50808 Worker's Compensation 01-50809 Employer investment contrib 01-50811 Employee Development 01-50817 Employee Recognition Total $6.700 Total Bravo! Vail Music Festival 2016 Income Statement & Budget CONFIDENTIAL Page 3 October 18, 2016 - Page 114 of 311 Fiscal Year 2016 Fiscal Year 2015 2016 2016 2015 2015 2015 Over/Under 6/20/2016 Budqet Proiections PYTD Budqet Actuals PYTD $2.931 $6.700 $3.947 $3.128 $6.000 $4.653 ($197) $5.106 $6.000 $6.000 $2.738 $5.000 $5.109 $2.368 $7.477 $14.000 $10.936 $8.826 $13.000 $12.817 ($1.349) $8.399 $15.000 $15.000 $9.774 $13.000 $12.328 ($1.375) $15.737 $17.000 $19.071 $13.133 $17.000 $18.907 $2.604 $57.811 $78.000 $75.000 $51.681 $69.100 $59.381 $6.129 $5.946 $12.500 $12.446 $7.011 $10.000 $7.011 ($1.066) $1.439 $5.000 $4.076 $2.772 $5.500 $5.033 ($1.333) $3.467 $12.000 $11.521 $4.557 $9.000 $10.058 ($1.089) $8.671 $13.000 $11.285 $6.746 $12.500 $12.065 $1.925 $9.208 $15.000 $15.000 $8.339 $13.500 $13.087 $870 $13.914 $16.000 $13.914 $15.263 $15.500 $15.263 ($1.349) $52.436 $105.000 $105.000 $45.361 $80.000 $78.373 $7.075 $8.564 $8.500 $12.000 $5.869 $7.560 $7.687 $2.695 $20.428 $21.000 $21.000 $10.944 $8.000 $16.412 $9.484 $16.121 $20.000 $16.121 $13.443 $9.500 $14.315 $2.678 $0 $0 $0 $50.964 $0 $81.146 ($50.964) $296.412 $444.300 $430.663 $319.305 $372.503 $451.987 ($22.894) $352.754 $589.500 $565.000 5428.921 $580.000 $596.316 ($76.167) $4.762 $5.000 $7.800 $1.277 $6.900 $2.477 $3.486 $104.154 $135.000 $136.154 $79.701 $103.000 $105.920 $24.453 $0 $55.000 $21.000 $1.100 $53.500 $53.598 61.100) $83.879 $132.000 $131.823 $100.808 $114.800 $167.338 ($16.928) $664 $7.500 $2.650 $3.076 $6.000 $0 ($2.412) $29.350 $48.000 $52.500 $21.059 $45.000 $46.773 $8.291 $7.281 $20.000 $20.333 $2.680 $12.007 $19.148 $4.601 $0 $0 $0 $0 $100.000 $212.432 $0 $582.845 $992.000 $937.260 $638.621 $1.021.207 $1.204.001 655.777) ($2.367.882) ($6.984.400) ($6.837.980) ($1.999.938) ($5.880.000) ($5.941.375) ($367.944) CONFIDENTIAL Page 3 October 18, 2016 - Page 114 of 311 Extraordinary Expenses 01-40313 Prior Year Operating Reserves 01-50822 Website Redesign 01-50823 Vail Valley Foundation Donati Total Bravo! Vail Music Festival 2016 Income Statement & Budget Fiscal Year 2016 Fiscal Year 2015 2016 2016 2015 2015 6/20/2016 Budqet Proiections PYTD Budqet 2015 Over/Under Actuals PYTD $194,478 $302,000 $302,000 $0 $0 $0 $194,478 $94,478 $202,000 $201,983 $0 $0 $0 $94,478 $100,000 $100,000 $100,000 $0 $0 $0 $100,000 $0 $0 $17 $0 $0 $0 $0 In Kind 01-40332 In Kind contributions $892,595 $2,400,000 $1,900,000 $634,697 $2,450,000 $1,968,801 $257,898 01-50460 In Kind Expense $892,595 $2,400,000 $1,900,000 $634,697 $2.450,000 $1,968,801 $257,898 Total In Kind $0 $0 $0 $0 $0 $0 $0 NET SURPLUS/(DEFICIT) $3,053,094 $0 $282,439 $3,037,554 $0 $373,026 $15,540 CONFIDENTIAL Page 4 October 18, 2016 - Page 115 of 311 5/31/2016 2017 Draft Budget Revenues Earned/Unearned Income 01-40301 Ticket Sales Orch/ Chamber $2,220,000 01-40302 Soiree Ticket Sales $60,000 01-40303 Gala Event $400,000 01-40304 Education Income $245,000 01-40305 Festival Contributions $4,325,000 01-40306 Special Project Income $350,000 01-40309 Program Advertising $200,000 01-40311 Interest Income $5,000 01-40313 Operating Reserves $0 01-40315 Contribution from Investments $175,000 Total Earned/Unearned Income $7,980,000. Expenses Artist Fees/Travel 01-50401 Artistic Music Director $127,850 01-50403 Artistic Staff Expenses $15,000 01-50405 Director of Artistic Planning $85,800 01-50408 Artistic Liaison $6,760 01-50413 Artist Fees $350,000 01-50416 Special Artistic Projects $150,000 01-50417 Artist Housing $23,000 01-50418 Academy of St. Martin $1,000,000 01-50419 New York Philharmonic $916,000 01-50420 Philadelphia Orchestra $776,000 01-50423 Dallas Symphony Orchestra $536,000 01-50424 Education/Community Engage $245,000 Total Artist Fees/Travel $4,231,410 Special Artistic 01-50501 Concert Hall Rental $25,000 Vail Valley Foundation Fees $150,000 01-50502 October 18, 2016 - Page 116 of 311 October 18, 2016 - Page 117 of 311 2017 Draft Budget 01-50505 Equipment Rental/Sound Engh $60,000 01-50507 Piano Technician/Travel $10,000 01-50513 Recordings $10,000 01-50515 Program Note Writer $10,000 01-50519 Production Crew Salaries $65,000 01-50520 Concert Production $80,000 01-50521 Operations Salaries $94,100 01-50523 Soiree Expenses $40,000 Total Special Artistic $544,100 Marketing 01-50601 Marketing & PR Projects $222,000 01-50602 Box Office Salaries $110,232 01-50603 Website Design & Maintenance $10,000 01-50615 Postage - Marketing $17,500 01-50616 Special Marketing Projects $75,000 01-50629 Festival Design/Components $107,000 01-50630 Marketing Salaries $343,723 Total Marketing $885,455 Fundraising 01-50657 Donor Cultivation $75,000 01-50659 Gala Dinner Expenses $125,000 01-50661 Development Planning/Travel $25,000 01-50663 Donor Events $120,000 01-50664 Special Development Projects $50,000 01-50665 Postage & collateral - Fundrais $10,000 01-50667 Development Salaries $396,815 Total Fundraising $801,815 Administration 01-50701 Office Rent $80,794 01-50703 Utilities $7,000 01-50704 Postage - Admin $7,146 01-50705 Telephone $16,000 01-50707 Office Supplies $17,000 01-50709 Office Equipment $20 000 October 18, 2016 - Page 117 of 311 October 18, 2016 - Page 118 of 311 2017 Draft Budget 01-50710 Network Licensing & Maintena $82,500 01-50711 Stationery/Ticket Stock $12,000 01-50712 Executive Dir. Expense Acct. $5,500 01-50713 Staff Travel/Lon Distance $15,000 01-50715 Guild Expenses $15,000 01-50716 Board Mt ./Admin Expenses $20,000 01-50717 Audit $16,500 01-50718 Transaction/processing fees $115,000 01-50719 Office Maintenance and Storac $8,500 01-50720 Staff Housing $25,000 01-50723 Festival Insurance Policy $20,000 Total Administration $482,940 Admin Salaries/Taxes/Benefits 01-50800 Administrative Salaries $592,280 01-50802 Accountants & Attorney fees $5,000 01-50803 Employee Health Benefits $140,000 01-50805 457 Contributions & M mt $70,000 01-50807 Employer taxes $140,000 01-50808 Worker's Compensation $9,000 01-50809 Employer retirement contributic $58,000 01-50811 Employee Development $20,000 01-50817 Employee Recognition $0 01-50831 Transition Expenses $0 Total Salaries/Taxes/Benefits $1,034,280 Total Expenses $7,980,000 In Kind 01-40332 In Kind contributions $2,390,000 01-50460 In Kind Expense $2,390,000 Total $0 NET SURPLUS/(DEFICIT)0 October 18, 2016 - Page 118 of 311 6/8/2016 Italics - new line item 2018 Draft Budget Revenues Concert Hall Rental $25,000 Artist Fees/Travel Earned/Unearned Income Artistic Music Director 01-40301 01-50403 Ticket Sales (Orch/ Chamber) $2,422,000 01-40302 Director of Artistic Planning Soiree Ticket Sales $100,000 01-40303 $7,500 Gala Event $350,000 01-40304 01-50416 Education Income $220,000 01-40305 Artist Housing Festival Contributions $4,350,000 01-40306 $1,035,000 Special Project Income $350,000 01-40309 01-50420 Program Advertising $175,000 01-40311 Dallas Symphony Orchestra Interest Income $6,000 01-40315 $220,000 Contribution from Investments $300,000 Total Earned/Unearned Income $8,273,000 Expenses Concert Hall Rental $25,000 Artist Fees/Travel Vail Valley Foundation Fees 01-50401 Artistic Music Director $136,800 01-50403 Artistic Staff Expenses $15,000 01-50405 Director of Artistic Planning $88,380 01-50408 Artistic Liaison $7,500 01-50413 Artist Fees $420,000 01-50416 Special Artistic Projects $175,000 01-50417 Artist Housing $23,650 01-50418 Additional Concert Series $1,035,000 01-50419 New York Philharmonic $940,800 01-50420 Philadelphia Orchestra $800,000 01-50423 Dallas Symphony Orchestra $565,000 01-50424 Education/Community Engage $220,000 Total Artist Fees/Travel $4,427,130 Special Artistic 01-50501 Concert Hall Rental $25,000 01-50502 Vail Valley Foundation Fees $270,000 01-50505 Equipment Rental/Sound Engii $65,000 01-50507 Piano Technician/Travel $10,500 01-50513 Recordings $15,000 01-50515 Program Note Writer $11,000 01-50519 Production Crew Salaries $75,000 01-50520 Concert Production $90,000 01-50521 Operations Salaries $96,925 01-50523 Soiree Expenses $45,000 Total Special Artistic $703,425 Marketing October 18, 2016 - Page 119 of Fundraising 2018 01-50657 Draft Budget 01-50601 Marketing & PR Projects $220,000 01-50602 Box Office Salaries $113,525 01-50603 Website Design & Maintenance $10,000 01-50605 Collateral Delivery Service $3,150 01-50615 Postage - Marketing $15,000 01-50616 Special Marketing Projects $62,500 01-50629 Festival Design/Components $95,000 01-50630 Marketing Salaries $354,000 Total Marketing $873,175 Fundraising Administrative Salaries 01-50657 Donor Cultivation $57,500 01-50659 Gala Dinner Expenses $105,000 01-50661 Development Planning/Travel $15,000 01-50663 Donor Events $100,000 01-50664 Special Development Projects $37,500 01-50665 Postage & collateral - Fundrais $6,000 01-50667 Development Salaries $408,720 Total Fundraising Stationery/Ticket Stock $729,720 Administration Administrative Salaries 01-50701 Office Rent $82,000 01-50703 Utilities $7,200 01-50704 Postage - Admin $6,000 01-50705 Telephone $16,480 01-50707 Office Supplies $15,450 01-50709 Office Equipment $20,600 01-50710 Network Licensing & Maintenai $85,000 01-50711 Stationery/Ticket Stock $8,000 01-50712 Executive Dir. Expense Acct. $5,500 01-50713 Staff Travel/Long Distance $15,500 01-50715 Guild Expenses $13,500 01-50716 Board Mtg./Admin Expenses $15,000 01-50717 Audit $17,000 01-50718 Transaction/processing fees $118,450 01-50719 Office Maintenance and Storac $8,750 01-50720 Staff Housing $27,000 01-50723 Festival Insurance Policy $20,600 Total Administration $482,030 Admin Salaries/Taxes/Benefits 01-50800 Administrative Salaries $610,080 01-50802 Accountants & Attorney fees $5,175 01-50803 Employee Health Benefits $144,200 01-50805 457 Contributions & Mgmt $72,100 01-50807 Employer taxes $132,725 01-50808 Worker's Compensation $8,240 October 18, 2016 - Page 120 of 2018 Draft Budget 01-50809 Employer retirement contributic $62,000 01-50811 Employee Development $23,000 Total Salaries/Taxes/Benefits $1,057,520 Total Expenses $8,273,000 In Kind 01-40332 In Kind contributions $2,461,700 01-50460 In Kind Expense $2,461,700 Total $0 October 18, 2016 - Page 121 Application for Town of Vail Fundi 2017 Application NATIONAL I EPEE T F October 18, 2016 - Page 122 National Repertory Orchestra APPLICATION FOR TOWN OF VAIL FUNDING 2017 1. Name of organization: National Repertory Orchestra 2. Contact person: Julie Chandler, Director of Marketing & Development 3. Mailing address: P.O. Box 6336, Breckenridge, CO 80424 4. Telephone: (970) 453-5825 5. E-mail address: julie@nromusic.com 6. Members and Titles of your governing board: Executive Board: President: Patrice Lara, Breckenridge, CO Executive Vice Presidents: Rick Poppe, Centennial, CO Vice President: John Hayes, Highlands Ranch, CO Treasurer: John Stafford, Breckenridge, CO Secretary: Michael Ruehring, Frisco, CO Past President: Barbara Vonderheid, Breckenridge, CO Board of Trustees: Libby Bortz, Littleton, CO Barbara Calvin, Breckenridge, CO Melanie Frank, Breckenridge, CO Nancy French, Frisco, CO Janice Ward Parrish, Frisco, CO Pam Piper, Breckenridge, CO Pam Wiegand, Denver, CO CEO/COO: Doug Adams Music Director: Carl Topilow 7. Amount of contribution requested: $1,000.00 8. Organization fiscal year-end: September 30th 9. Are your books audited? Yes 10. What category of funding is your organization applying for? Signature Event 11. How will the contribution be used? Funds from the Town of Vail will be used for a portion of the expenses associated with our "Free Family Concert" with Bravo! Vail. Pending final contract, the National Repertory Orchestra plans to perform with Bravo! Vail during the summer of 2017. October 18, 2016 - Page 123 of In 2016 the National Repertory Orchestra (NRO) was excited to announce Classical Kids Live! "Free Family Concert" in collaboration with Bravo! Vail. The date for the production is July 13, 2016. The National Repertory Orchestra will perform Beethoven Lives Upstairs produced by Classical Kids Music Education. The orchestra will present this program for patrons in the Gerald R. Ford Amphitheater in Vail, Colorado. Audience members of all ages will be captivated by twenty-five excerpts of the master's music, magically woven into the drama as two actors share their anecdotes based on true incidents from the composers life. The concert begins at 11:00 am and gates open at 10:00 am for games and activities including an instrument petting zoo. The National Repertory Orchestra has a longstanding history of performance at with Bravo! Vail. The popularity of each performance has been evident in the hundreds of audience members drawn into the concert. Maestro Carl Topilow uses his passionate conducting style to give audience members a fresh and exciting concert experience, enthralling the audience with his narration and stories behind the music. In past years, the NRO has received generous contributions from the Town of Vail to offset a portion of the costs associated with our NRO Concert in Vail. For the National Repertory Orchestra's 2017 performance with Bravo! Vail, we are again asking the Town of Vail to help defray some of the costs associated with this concert. The funds would be used to offset the event costs of marketing, instrument and equipment transportation, music and truck rental, and rehearsal. 12. How does your request support item 1C of the contribution policy? The National Repertory Orchestra, like the Town of Vail, is dedicated to providing the community with recreational, educational and cultural experiences. The NRO has a long- established relationship with Bravo! Vail and continues to bring a world-class orchestral experience to this annual event. An extensive orchestral fellowship is the core of the NRO's educational vision, and performing with Bravo! Vail fulfills this vision while also providing an exceptional cultural experience for the citizens and visitors of Vail. Admission to this concert is free. The NRO views this as a wonderful opportunity to engage with the enthusiastic and receptive Vail audiences. The total number of attendees anticipated is 450-500. In the past, several busloads of senior citizens attendees came from Grand Junction to enjoy the concert. They told us that they shopped in Vail and ate at Vail restaurants after the concert. The NRO further benefits the Vail community through promotion in our materials. We market the Gerald R. Ford Amphitheater Vail concert in our brochure, season program book, newsletter and on Social Media. We print 14,000 brochures and 5,000 program books that are distributed and displayed throughout Summit County, including Breckenridge, Silverthorne, Dillon, Frisco, Copper Mountain and Keystone. Brochures are mailed to 2000 of our donors and given to the concierges all over Summit County. The program book is distributed at each NRO concert, including the NRO's annual Gala in Denver. The email newsletter reaches about 2700 subscribers and our Social Media marketing reaches an additional 3000 people. We post https://www.visitvailvalley.com/ Vail Valley Chamber Tourism Bureau information in the NRO program book to encourage patrons to acquire tourist information about the Vail Valley area. October 18, 2016 - Page 124 of 13. Who currently funds your organization (other governments, private donations, user fees, etc.)? Funds for the National Repertory Orchestra are generated through ticket sales from our concerts at the Riverwalk Center in Breckenridge, individual contributions from donors and board members, advertising revenue and foundation support. Some of the funding agencies that contribute most significantly to the NRO include the National Endowment for the Arts, Colorado Creative Industries, Town of Breckenridge, Bob Benson Family Foundation, The Summit Foundation, and Vail Resorts EpicPromise. 14. Organization's mission statement: "Changing Lives Through Music". Through an intensive and unique fellowship program, the National Repertory Orchestra changes the lives of young musicians and enriches the lives of Colorado residents and visitors. The National Repertory Orchestra is "Changing Lives Through Music". The NRO has achieved unparalleled success and today is at the forefront of the nation's summer music festivals. Our legacy is long and rich, the result of exceptional foresight, dedication, and generous financial support through the years from our trustees and Sustainers, our patrons and donors, and our volunteers. The NRO is also about education, inspiration and Changing Lives Through Music. CEO Doug Adams brings a high level of professionalism to the Orchestra that is reflected in the quality work of our dedicated staff. Music Director and Conductor Carl Topilow's vision and virtuosity brings out the best in our musicians year after year. In addition, this season's guest conductors are highly skilled at both conducting and teaching, assuring the musicians, as well as the audience, an exceptionally rewarding musical experience. The 2016 top tier guest conductors include Andrew Litton, Karina Canellakis, Michael Stern and Peter Oundjian. The season's repertoire is challenging and intense and the results are nothing less than spectacular! Founded in 1960 as the Blue Jeans Symphony in Estes Park, CO, the orchestra moved to Evergreen, CO in 1966 and changed its name to the Colorado Philharmonic. In 1986, the orchestra relocated to Keystone Resort and changed its name to the National Repertory Orchestra in an effort to better recognize the national make-up of its musicians. In 1993, the Town of Breckenridge invited the orchestra to perform in the new Riverwalk Center, now NRO's summer residence. During his 38 years with the National Repertory Orchestra, Maestro Carl Topilow has led the orchestra to the forefront of summer music festival programs. Every winter, Maestro Topilow and distinguished NRO alumni audition nearly 900 young musicians from leading conservatories and music schools in the US and Canada. The finest 88 musicians are chosen for an eight-week, intensive orchestral fellowship during which time they perform 17 full orchestra concerts, upwards of 13 chamber ensemble performances, more than 55 open rehearsals, and over 40 outreach and education services. During their summer fellowship, National Repertory Orchestra musicians also take part in the NRO's Education & Community Engagement Program, which prepares the musicians for an active role in the communities they will be serving. Unlike other summer music festivals around the country, the NRO is unique in that the musicians receive a full fellowship allowing them to participate in the festival tuition free. In addition, they receive free room and board for the duration of the summer season. October 18, 2016 - Page 125 of S-.27 AM National Repertory Orchestra 05mbie AecFLA Eissi,- Balance Sheat As of May 31, 2016 Flagg 1 �� r, October 18, 2016 - Page 126 of May 15 ASSs=-F$ Cuneem Assela MJIFCkirj 'M4TjhWF IOU* Bank Aoauunts IDDOO - WWI% Fihrga D6xwing 55,M4 w 9 ISM Wells Fargo Savings 230.me 79 9WA13. Ft FIL- Aceaulll c 450 ri Total 10WD - garnk AcclmWntt :66,453 74 total theeirmgesawings 2tid.458 1ti Aca¢unls RQceivably 11001 -'Accounts F1&ielve131e 2`0.00 T4M1 Atm mis Roceiva4lo 250 On blher CurTBFn Assets TU00 PIN9Wd ES<K►4h".% R,4$1 17 1.0204 Suspense ow.00 18.344 iikA %Et 3,29J.02 T014141hor c wer9F~1 A.su # 111921gq Taw Current Assets Wu.8w. m 9&0130 2616 Captlal Items 3,ns.25 16147 ' WdrAlte arni FWtwaea 4-7.09145 18147 Music Libararp 44, fsz12 14144 kftu menta and M uOc Stand! -3?1169 OP 161 4 Fumllum&Flxtums 39,8u S 16149 AGrumv1w*d paprewAslFon 75.424 70 IM150 Ace-umulstedAmorftation -27.70400 TOW FI;LaQ M5*1* sF,aB 1m (Alhile A"R1.x Flagg 1 �� r, October 18, 2016 - Page 126 of -9-27 AM National Repertory Orchestra 0610218 Accniel aalsEr Balance Sheet As of May 31- 2016 Faq.i 7 rji it October 18, 2016 - Page 127 of Poly 10 119182 - lnwas trrieniti-Endowment Actaunt 1-:35,09"x.99 Tatel Mher+4sseta i 9�5.On g9 TOTAL ASSETS 1.905,237.81 UABILMES & ei=Ty Qahllllm, Cufrenl Llabirltios Accaunls Payable 20011 Accounts Nyabio 4.J20 QLJ Total Accounts Payable 4.320 00 Grua R Carn 702130 - Crodlt Cards 20210 5504 13 414 48 20224 51 &G i 6.q7 00 Z02" #b 1.017 M Total ZU200 - CrsditCArtis 53,873.39 T4lai CreAl t Cards f 3,67n.0 Diner Gurrent Liahil lties 20"D Daffurrea Lowenuo • C,aia S.ODOOD 20550 • HRA - Caddo i 1975.75 20500 HRA - i{sthlben 1.d1a� Aa 20395 - Payroll Liabilifiett 20500 FCa9PjI Taxol 11411hheld 5,1000 07 24700 - CcAorada Income Tax Wittaheld 1,406.W 7OBOO C0d4r4d0 UrmmpInyment Tom% F 70 Total 20605 paymo untrlltlioa 5.408.37 Total Other Current Liabilhies $4.799.19 Poral. CWMnr• LWIlaiNUres 37,782ZO TiAW Lrabililies 32,7@2.3B wily 3201a • 'Lrrveatrieaed Net ,4913ets 63 7G7.61 200511 - Romric3w Assets 28249 Temp Restricted - BI g Inst fund 2,627 18 28270 Temp Restricted - Timpani 22.521 72 2MG0 • Eoard designated Reserve 242.7210.94 ?Ht W - Tenip Restvmted . E ridnwm ent 1 W.3.01#0 9N TrAw 29050 Iteatneted A"cgls 1 602 96? 89 Nvi Meorpe 13.714.80 TSI Equily 1.b70.445.30 TOTAl. L"PLIVES & EQUITY 1.903.237.08 Faq.i 7 rji it October 18, 2016 - Page 127 of National Repertory Orchestra Profit and Loss Statement May 201-6 VID zGi6 - Income 30WO 1 Fuad Rtiiaing Ravemm 30MI - aaaM# CoWribudons 35,5$9 30302 - SuMiner5 GarllribuOuFm 45,511 34306 • Individual oanhibutfarm 78,211 30307 • e4M Irlalnllnent i'unul 2,500 3431 t • McWALng Gifts 3, S 50 34312 • Government Grants 264530 36316 • Ru51110Wcorpow-0 229 30321 - Dlher Grankq aDd Foundations 56,800 30322 • L"acloa and I3aquosw TWO 30300 - Fund RaksLn!R Revenue 249,!IZ0 MSW Special Events -lase H4%kory e"k 73 30510 • Slue fitter Eklwra 7,925 30S1S • f aui Ffnkai CMC 9,092 34510 CapuitiCravkdrqah Soil 25170 30634 WKwopollmn "re 10,459 3d64o - food Program (3) '3I?550 - Oullsia all 611"Rh6►t+s 2,361 ICF§66 - Opfer 8144 Teti 30565 - Retirement Roast 30555 - Mareh Evenl - Broadway Might 5,aT9 306-46 . Femary Evont - Clasadc Callas 4,1215 30560 - Othmr antl TBD - OMor 2,660 Total 30560 - aiher aid -Mv 11,855 Taw 30600 - Speckel Events 42,873 303$0 - Concert Revenue 30401 - TICkal Sales (941 30415 - Runout irlcxne 30416 • Sporwars4ilvs. 18,550 ro101 30390 Concert Ravenue 30600 Merchandise and CD Suies 30601 - WFrhAttdiad $iAlaa 30602 • MLLrkv Sales PAUs., Staff, Guard 237 ToIai 30840 MerchandFse and CD Sales 232 34700 Sala kawonuo 3WO-P - indkwdwal T1,001 Salon 155W 34T02 • Tabde Sales 34,001] 34704 - Uonatluor 14500 36705 - 5ponsiorgli4pi IK. DIN 3D707 - Auction Sates ' 3DII00 Gala Reverwe • Ofn4r Tokei 30700 Cala Rewenvs 73,000 October 18, 2016 - Page 128 of National Repedory Orchestra Profit and Loss Statement May 2016 YTE)2016 30735 - Auditii rn Tour Revonus 34736 Audition Fees 59,990 30738 Carwallation Ftes 750 30737 RaglstraOun Fees 9,650 TALI 30735 - Audition tour Rov-n sue 70,390 34BW - Administrative 70816 Inu rmt and Mise income 299 30606 Pr r -am Ad Sai" 19,700 Total 34800 - AtlmMi*tralivo 181999 309 4 - Endowmant Nstabuoan 34,848 Total 30901 • Tranftfors tOW401 PC -it, Funds Total Income 508,717 October 18, 2016 - Page 129 of National Repertory Orchestra Profit and Loss Statement May 2016 YTD 2d Is i Gtoss Rrpl„ Expense 54310 - Fund fussing Expenses 50342 Cons idling - 50350 OonQF Ddtabase 2,7753 30391 Printing & Lettershop 2,990 90355 PCF5; o 1,223 50357 lingpitality 344 W3.51 otlikiir E1 001%1; 134 timal 034h - Fund $m!&ing -txpt Hans 61456 SI1540 - SpemEll Ewenl Expenwm 50513 Paul Finkel Evens 21 50514 Hlu4 Rlyar eistm - 505Ra . C-Nmn Crawn,ih BRI, 30550 MelroPnlltan Oplirs l3 677 54540 PeuA Pro4grsm - S06NO Or LAS at SalverthOrne f 6� 50560 Other and TBD - ;90565 I'MilrUmorit R*r"`! 36S55 March Event - Droadway Hight 3,445 50545 - Fehruary Evert 2,3(5 X05611 Qiher and TaU -Otuer 1,538 Total 50540 - Othar and TEID 7,2885 Tamil 54590 - Spesial Eyflnt Expenses 18,709 50370 - Marketing 1nxpenses 50479 Adverllsing 3,96" 54480 Printing 5,127 50493 Signage 531 TDtai S4370 • Marketing Expend 30,427 54424 - Cbhuud Upipn4as N44 0 Adm4d1intr$iiptt 54iSO OPALS 00449 Phane and tnLemat 252 504,x,7 Harsp hWIVIPMerlAlnmBnt - 504$4 Runaut Food Exp'enu 504.55 Masts r Ckbss Feet - 60499 Gtrbor#OtsvocAw0!5 SOAM - Mileage 50474 $tQrao 4 �54 Totsl 50430. +4dmvnistral,o,1 5.8IFS X1419 - operating W435 - Gueai Artist Fans - 50437 • Eextm Musicians 90443 Prolur lon Staff 1,100 October 18, 2016 - Page 130 of National Repertory Orchestra Profit and Loss Statement May 2015 YTd 2016 50445 ' Work Fellows - 50461• Housing -Mug iclwng and Staff 500 59462 - MusiaisnfStaff Feud Sllpend 24,175 K42s ' Mdtit WL-Clor ALPIO - 50473 Pradortion Expenre - 50494 Runoul TrucklVan Rerllal - 5U496 ' Runout Irarisportation - 5t7497 Facility Rental - 50451 ShippingToatage 182 M467 Music Purr-hase $ Rental fi,339 50471 ASCAPIEVOI F"$ 2,703 504755 • InstFuma:nt Runtsl 1,000 50476 ' IristrumentlilIquip Purchase - H477 PiBna Tuning 50466 ' IN9 In€trumeni Expense 50499 Misr- Conceit Exp 1,194 Total 50419 ' Operating 37r69Z Total 50424 Coacerl Expensos 43,510 October 18, 2016 - Page 131 of October 18, 2016 - Page 132 of National Repertory Orchestra Profit and Loss Statement May 2016 YTD 2016 50636' l omhanEmm Coats 90133 Rer'ard111g Exp"Si� 5{] 96636 Mesh Purchase fiIRO frWV Sal as Tax. Other Tail $11635 - Merchandlse Costs 50 511711 - Gels Expenses 54712 FaclJilVIBNnquut CI141rgea 7,500 60770 Frinlieg 1, 81 90721 Posbpe S W2.5 Auction kmmx - 607F$ Aucum Servi CDs 1,625 50727 Mileage 231 90776 - Cmdil Card Fees - $0720 01hpr Expan4e I3, 292 Total 6x711 - GEila Expenses 25, JAS Sa740 - AkiVionTour ExpWtes 54741 PICI Illy Us$ ExpanS.@ 5,073 60746 TravellF-kilo alnmenl 1,5 S07S1 Printing 1,125 64756 poslasee 1357 50757 UveMsing 485 90739 - Proctors Expsnae 5,551 54759 Ot"t Tow IFxpanae, 224 TQUe $DT44 - Audlllon 71our Expellsas 311794 - Personnel ERpenaes 50731 orpire Stm wa"S 27CA 17 OM PakruN Taxan X1,571 50792 HesltWlLife Insurance 28,"0 60795 Worlwrs Comp 3, 259 falai W110 - Perswnnel Exp•emes 328,956 SC036 - Admin{stralive Expenas 30637 ' Whre Rent 7,000 6+064) Coplar lak000150 4,030 909" Cepi al Expense 30045- Compulerend Wuuriite EKRens4 2,427 50547 CMICe Suppl les 14191 38949 Comcast $ervir s ,400 50951 PvSrage 5;85 30651 ljua*iSuhacrjtAlbris 1,439 64e3* Permits & Ucenses 50J3 50836 Continuing Education 2-92 50&57 EX$C DinHAUF Expsnse6 877 50651 Printing 50663 Anise Prukelwarisi Sardines 5,7fl0 October 18, 2016 - Page 132 of National Repertory Orchestra Profit and Loss Statement May 2016 r10 2016 50HI3 SariklurBdlt Card Ghargas 5,06 i 5l}�71 Fns urancalcasualty A, 59974 D&C Insurance 50879 Nli:sp Admin Expanse 34 50A95 Mileage 100 50996 Board Expamw B96 508 9 DOPF6ePali bn 2 id Ani6etIZ90uii 12,800 Total F;."35 AdmiriisiratNe ExpenG s 51,217 Total Expense 495,002 Nnl rneorne 13,715 October 18, 2016 - Page 133 of VAIL J999 Application for Town of Vail Funding 1. Name of Organization: The Vail Jazz Foundation, Inc. 2. Contact Person: Owen Hutchinson, Development Director 3. Mailing Address: P.O. Box 3035, Vail, CO 81658 4. Telephone: (970) 479-6146, ext. 2 S. Email Address: ohutchinson@vailjazz.org 6. Board of Directors Howard L. Stone, Chairman and President Catherine A. Stone, Secretary and Treasurer John Clayton, Jr., Director of Education, Professional Musician, Educator Robin Litt, Executive Director Michael Brown, Regional President of Vail Valley/Steamboat Springs, Alpine Bank Dick Cleveland, Council Member, Town of Vail John Dawsey, Director of Sales & Marketing, Colorado Mountain Express James G. Dulin, Private Investor Allan Finney, Professional Musician Robert E. Ford, Investor Vicky Garza, VP Operations, Kam Controls, Inc. Steven Heyer, Corporate Executive and Investor Laine Lapin, Private Investor Maureen Mayer, Medical Consultant, The MDMC Group Carolyn Pope, Flight Attendant and Writer Jenelle Soderquist Krissel, Retired Corporate Attorney and Mediator Leslie W. Stern, Executive Search Consultant, CTPartners Larry S. Stewart, Attorney, Stewart Tilghman Fox & Bianchi, P.A. William W. Verity, Investment Management, Verity Investment Partners Glen Wood, Real Estate Developer, Conwest Ventures, Inc. ADVISORY BOARD Paul Bates, Retired Insurance Executive Robert Cohen, Wine Distributor, Veraison Beverage Distributors 1 October 18, 2016 - Page 134 of Allie R. Coppeak, Fundraiser, Retired Andrea L. Glass, Regional Marketing Rep., Alpine Bank Dr. Willie Hill, Jr, Director, Univ. of Mass. Amherst Fine Arts Center Mike Peak, Professional Musician Bill Pierce, Architect, Fritzlen Pierce Architects Alan Tanenbaum, Vice President ofAdministration and Finance, Radio Free Asia GaryJ.E. Thornton, Captain, U.S. Coast Guard, Retired Linda Wilson, Retired Corporate Marketing Executive 7. Amount of contribution request: $135,000 8. Organization fiscal year-end: October 31 st 9. Are your books audited? No, Vail Jazz books are not audited. 10. What tier is your organization: Tier 1 11. How will the contribution be used? The Vail Jazz Foundation, Inc. (Vail Jazz) respectfully requests a grant in the amount of $135,000 to fund the 23rd Annual Vail Jazz Festival, which will be presented in Vail over a 12 -week period during the summer of 2017, consisting of more than 65 free and ticketed performances. An increase in funding in the amount of $10,840 is specifically requested for the Vail Jazz Festival's Vail Jazz @ the Market series on Sundays. $50,000 of this funding will be directly allocated to the expansion of Vail SummerFest (name subject to change in 2017). Further information about these requests can be found below: Funding Requests a. Vail Jazz Festival ($85,000) - With public awareness both locally and regionally at an all-time high for Vail Jazz, the Festival now welcomes more than 21,000 attendees each year from around the nation. 65 performances over 12 weeks of summer make the Vail Jazz Festival the longest festival in Vail, bringing casual music listeners and hardcore jazz enthusiasts together for concerts by the world's greatest jazz musicians. Vail Jazz Festival venues showcase many of Vail's iconic public spaces, including the Solaris Plaza, Vail Square and the Mountain Plaza ski yard. Vail Jazz events bring together the beauty of these spaces with the highest quality of musical entertainment. Vail Jazz requests this increase in funding in order to enhance the quality and experience of its events - specifically the Vail Jazz @ the Market series. With a consistently overflowing venue each week, we would like to invest in a larger tent and place hi -top table seating around the perimeter. Increasing the ambiance and the production quality of this series will make it possible for more attendees to enjoy the music, gradually turning the Vail Jazz @ the Market series into a "regional destination" rather than a musical accessory to the Vail Farmers' Market. An increase in funding of $10,840 would make this improvement possible. 2 October 18, 2016 - Page 135 of b. Vail SummerFest ($50,000) - Vail SummerFest successfully launched in 2016 as the official celebration of the Vail summer season, bringing together more than 20 Vail nonprofits, activities and event producers, and local merchants in a collective kick- off to summer. With major musical performances by Marcus Miller, Nelson Rangell and Tony Gulizia, the event accomplished exactly what it set out to achieve. Vail SummerFest was a collaborative experience, which served as a platform for Vail's many events and activity producers to share information about their summer offerings. With approximately 600 attendees throughout the course of the 4 hour event, locals and visitors alike danced to the sounds of smooth jazz, funk and the American Songbook. In 2017, Vail Jazz would like to reinvent this event, creating a "Summer Arts Showcase." This cultural celebration of summer would bring together Vail Jazz, Bravo! Vail, Vail International Dance Festival, and Vail Bluegrass in a 4 -act series of performances taking place throughout the afternoon. Each performance would feature a group that is artistically programmed by each participating organization, creating a vibrant and diverse cultural experience to kick-off summer. By bringing Vail's major arts organizations in as "partners" in the production of the event, each would be expected to promote it heavily to their followers (complete with a section in their summer program books, social media, website integration and e -newsletters). Vail Jazz would be the official event producer. Although the Gondola One Ski Yard is ideal for a free, community -oriented event of this nature, this venue would most likely move to Checkpoint Charlie or Solaris in order to capture the food and beverage revenue. The financial challenges of producing a new event in a Vail Resorts property are simply too great to overcome. Vail Jazz also requests in-kind donations from the Town of Vail to be utilized throughout 2016: • 6 full day rentals of Donovan Pavilion (for Vail Jazz Winter Series performances) • 4 full day rentals of The Grand View room (for board meetings) • Discounted parking vouchers for 40 at Lionshead Parking Structure (for board meetings at The Grand View room) • Banner hanging fees waived for the street banner at the Covered Bridge and Lionshead • Banner hanging fees waived for two sets of roundabouts • Fees waived for police supervision during Vail SummerFest Supporting information: The Vail brand sets an expectation of the highest quality, something that the Vail Jazz staff is aggressively working towards with each of its live performances and educational programs. October 18, 2016 - Page 136 of With avast array of entertainment opportunities to choose from in the Vail Valley, Vail Jazz strives to set itself apart by providing truly unmatched listening experiences in which guests are left with lasting memories of stunning jazz performances, the Vail Jazz brand, and unmatched experiences in the town of Vail. These goals are entirely constructed around the overarching premise of encouraging guests and attendees to return year after year to spend time in Vail. Three long-range goals have remained constant in the growth of Vail Jazz programs over the past five years: (1) to enhance the quality of Vail Jazz Festival events throughout the Festival's offerings, (2) to maximize the economic impact that Vail Jazz has on the Town of Vail, and (3) to engage the community in new ways, which allow a foundation of support to grow and Vail Jazz programs to succeed. Growth of the Vail Jazz Festival Over the past 22 years the Vail Jazz Festival has grown from humble beginnings as a two-day event in 1995 to a 12-weekjazz celebration in 2017 featuring more than 65 performances, 150 artists and over 21,000 attendees. The expansion of programs, collaborations, ticket sales and attendance, volunteer engagement, and general interest from the public has increased so enormously in the past three years that Vail Jazz has been able to grow internally as well, hiring a Marketing Manager and Development Manager in 2014 as well as a summer Operations Coordinator in 2015. With a team of four passionate staff members and four summer interns now driving the organization, efforts in marketing, fundraising, ticket sales, and event production will drastically improve over the next few seasons, producing a festival that is known far and wide as the preeminent jazz experience of the Rocky Mountains. The Vail Jazz team is set on positioning events as relevant and captivating to music lovers of all kinds, in addition to long-time jazz enthusiasts. The format of the 2017 Vail Jazz Festival will largely look the same as the 2016 iteration, consisting of 10 Vail Jazz @ The Remedy performances, 10 Vail Jazz @ The Market performances, 9 Vail Jazz @ Vail Square performances, four Vail Jazz Club Series performances, and 11 performances of the Vail Jazz Party over Labor Day Weekend featuring over 30 artists and 35 hours of jam sessions, tributes to jazz greats, and special shows like the celebrated Gospel Prayer Meetin' The Jammin' Jazz Kids series will also be presented in 2017 on four Sundays in July as a part of the Vail Jazz @ the Market. Jammin' Jazz Kids is an educational series for children 4 to 12 delivering the sounds and stories of jazz to the next generation of listeners and enthusiasts through lessons that connect with the creative spirit of young minds. Offered free of charge, these interactive, hands-on activities are implemented by Tony Gulizia and his team of master jazz educators who share the fundamentals of jazz in fun and exciting ways. This program has attracted enormous multi -generational crowds this year and we believe will continue to grow in 2016 and beyond. 4 October 18, 2016 - Page 137 of We believe that our request for additional funding is a direct reflection of the immense progress that has been made over the past three seasons as well as a call for investment in the extremely promising future on the rise for the Vail Jazz Festival. With clear efforts being made to bring the biggest names in jazz to Vail, to maximize attendance at the Vail Jazz @ Vail Square series, to reach new families through innovative performance and educational programs, and with the drastic rise in attendance over the past three years, Vail Jazz requests funding of $135,000 to improve our offerings and provide the greatest return on investment for the Town of Vail. Vail Jazz is ambitiously making an effort to reach every demographic in Vail through targeted and diverse programming. With the continued support of the Town of Vail, we are anxious to exceed these goals and provide a valuable amenity through new and exciting musical experiences. A demonstration of Vail Jazz's commitment to these goals has been clearly displayed in summer 2016. For the Vail Jazz @ Vail Square series, the budget for artist fees has increased by more than 50% over the past 2 years in order to bring huge, recognizable names in jazz and cross-over genres to the weekly series. The Vail Jazz staff and Board of Directors recognizes considerable potential for growth in revenue and economic impact on the Lionshead business community through the gradual strengthening of the Vail Jazz @ Vail Square series. Increased expenditures on more popular bands and creative ways to increase attendee experience will continue to grow over future seasons. 23rd Annual Vail Jazz Festival Overview Based on 2016 projected attendance. 23rd Annual Vail Jazz Festival - A 12 -week compilation of five distinct performance series and two educational programs. Projected number served in 2016: 21,582 Vail SummerFest - The first annual Vail SummerFest was held on June 24th, 2016 on the Gondola One Ski Yard. With approximately 600 attendees, the event was a great success in year one, bringing together more than 20 Vail nonprofits, activities presenters, and local merchants to share information about their summer offerings. This event will take place again in 2017 with an "arts showcase" model, featuring performances from each of the Four major arts presenters in Vail: Vail Jazz Festival, Bravo! Vail, Vail International Dance Festival, and Vail Bluegrass. Numberserved in 2016: 600 Vail Jazz @ Vail Square - Hosted at the epicenter of Lionshead Village's bustling summer scene, Vail Jazz @ Vail Square brings a high-energy line-up of diverse jazz acts to Vail's hotspot for culture and entertainment in a series of nine performances. This series has a taste of jazz for every music lover, featuring the sounds of swing, Latin, blues, bebop and the American songbook. Number served in 2016: 6,000 Vail jazz @ The Market - As the premier source of entertainment for the Vail Farmers' Market, this free series welcomes families, friends and passersby into the tent for a October 18, 2016 - Page 138 of taste of the jazz tradition. Local and regional jazz artists are featured in a series of 10 concerts. Number served in 2016: 9,750 Vail Jazz Club Series -Bringing the soul of classic jazz to the heart of the Rockies, the Vail Jazz Club Series transforms the Mountain Plaza Lounge into VaiI's premier jazz club in a series that features internationally recognized headliners of the jazz tradition. Held on four Wednesdays in July. This series offers a sophisticated late night entertainment option for locals and visitors. Number served in 2016: 420 Vail Jazz @ The Remedy - Vail Jazz's partnership with The Remedy at The Four Seasons is a new development in 2016 that proves to be a perfect addition to the Vail nightlife scene. Local jazz luminary Tony Gulizia and Brian Loftus perform each week, along with a visiting guest artist. Number served in 2016: 1,000 (Numbers reflect the series'former venue, Sweet Basil. With a larger dining room and bar area, attendance is expected to double this year) Vail Jazz Party - A gathering of jazz heavyweights from every corner of the nation, jamming in a variety of styles, formats and combos over the course of 5-dayjazz experience, the Vail Jazz Party is presented exclusively in Lionshead over Labor Day Weekend. Number served in 2016: 3,500 Education: Vail Jazz Workshop - This ten-day jazz intensive guides twelve of the nation's most talented high school aged jazz musicians through a curriculum of musical and professional development. Notable alumni include Robert Glasper, Grace Kelly, Gerald Clayton, Ambrose Akinmuserie, Obed Calvaire and Tia Fuller. Numbers served: 238 since 1996 Jammin' Jazz Kids - This interactive, highly participatory program is offered twice weekly through the month of July, exploring a variety of percussion instruments and introducing children 8-12 to the fundamentals of the jazz tradition: rhythm and improvisation. Number served in 2016: 300 2017 attendance has been conservatively estimated based on the 15% increase seen from the 2015 to 2016 season. Attendees of Vail Jazz performances offer their encouragement and support year after year, citing exceptional performances, unsurpassed musicianship, a welcoming environment and an accessible price range. With the majority of ticket holders in each performance series returning annually, positive support is unanimous in the Vail community. As of July 51h, the Vail Marriott Mountain Resort has nearly sold out of its guest room block for the 2016 Vail Jazz Party over Labor Day Weekend. With guests, artists and Vail Jazz personnel included, more than 700 rooms will be filled in Lionshead for the annual destination jazz N October 18, 2016 - Page 139 of blowout. Although Vail Jazz has a strong following of community members and long-time locals in the Vail, 81 % of those attending the Vail Jazz Party stayed in the Town of Vail overnight during the event in 2014, and 53% are from outside the state of Colorado. 82% of attendees came to Vail only because of Vail Jazz Party events, and 75% of attendees in 2015 were past attendees. Over 50% have been coming to the Vail Jazz Party for four or more years. Average spending for Vail Jazz Party attendees is approximately $200 per person per day. 92% of Vail Jazz Party attendees DEFINITELY plan to return next year, and 97% DEFINITELY would recommend the event to family and friends. As for the Vail Jazz Festival as a whole, 66% of attendees are earning more than $100,000 annually and 52% hold a post graduate degree. The Vail Jazz Festival stimulates an estimated $1.9 million in spending in Vail from 65 plus events presented throughout the summer. 12. How does your request support item 1 C of the contribution policy? The goals of Vail Jazz have remained steadfast throughout 22 years of operation: a. Present the highest quality of jazz performance in venues and formats that showcase the artistry and talent of great jazz musicians. b. Captivate and engage as many students in Eagle County as possible with content - rich, informative and entertaining jazz and music education programs. c. Cultivate the musical and professional development of aspiring youngjazz musicians. d. Contribute to the cultural and artistic fabric of the Vail community through productions and collaborations that reach a diverse and dynamic range of individuals and families. These goals are the guiding principles that Vail Jazz builds each of its 70 plus annual performances around. Through performance, education and community engagement activities that reflect these four motivations, Vail Jazz strives to benefit the Town of Vail through cultural and economic stimulus. The Vail Jazz Festival consistently brings a culturally diverse audience to Vail, drawing a widely varied mix of races and socio-economic levels to performances throughout the summer. Moreover, the Festival provides an outstanding cultural asset to the residents of Vail and helps to build a strong sense of community among residents. The Festival contributes to the town's economic vitality by giving residents and guests a compelling reason to spend time in Vail Village and Lionshead throughout the summer, thereby driving sales and lodging tax revenue. Vail would not be the success story it is today without the breadth and richness of activities that go beyond natural beauty and outdoor activities. The performing arts help to build a dynamic, cultured and widely varied artistic fabric in the Vail community, bolstering town pride and economic livelihood. Together with the other major performing arts organizations in Vail, Vail Jazz plays a critical role in providing the highest quality of musical performances for Vail's enthusiastic clientele of cultural consumers. October 18, 2016 - Page 140 of With a volunteer base of over 50 community members, Vail Jazz has a core group of supporters composed of locals, part-time residents and annual visitors that dedicate many hours of their time and knowledge to the organization. Many Vail Jazz volunteers, or "Ambassadors" as they are called, have been involved with the organization since its inception in 1995, demonstrating a profound loyalty and belief in the Vail Jazz mission. The passionate support of these exemplary community members shows the true health of the organization, driven by community support and engagement. 13. Who currently funds your organization? As seen in the table below, Vail Jazz has been successfully developing a healthy, diversified base of funding consisting of sponsorships with local businesses and international corporations, government grants, individual contributions, event admissions, advertising income and in kind gifts. With a newly expanded staff of three in the office, one of whom is a Development Manager tasked with increasing funding opportunities, Vail Jazz is in a position to expand further in the coming years, making a transition to a fully -staffed organization. Current local sponsorships include: Town of Vail, Alpine Bank, United Way of Eagle River Valley, Vail Daily, Vail Resorts Epic Promise, Land Rover Roaring Fork, Alpine Party Rentals, Avalon, Colorado Mountain Express, Triumph Mountain Properties, 1 st Bank, The Arrabelle, Sweet Basil Restaurant, 10th Mountain Whiskey and Spirits, Vail Chamber & Business Association, Alpin Aire, Vail Farmers' Market, and the Vilar Performing Arts Center. Current regional and national sponsorships include: The Signaturejazz Cruise, Ella Fitzgerald Charitable Foundation, KUVO 89.3FM, Yamaha, Hertz, Ironstone Winery, and Mighty Fine Productions. SOURCES OF INCOME TABLE BASED ON 2015/16 BUDGET Percentage Funding Source 0.70% Government grants (federal, state, county, local) 0.00% Government contracts 13.52% Foundations .97% Business 23.86% Events (includes event sponsorships) 23.7% Individual contributions 8.83% Fees/earned income 0.00% Workplace giving campaigns 27.83% In-kind contributions (optional) .61% Other 100.00% TOTAL (must equal 100%.) F:3 October 18, 2016 - Page 141 of Additional Information: Although not funded by the Town of Vail, we would be remiss if we did not provide further insight into Riverwalk First Fridays, a project which Vail Jazz developed in partnership with KZYR The Zephyr in summer 2015. Vail Jazz has found it challenging in past years to get younger families in the mid and down valley communities to drive to Vail for performances. Therefore, Riverwalk First Fridays was developed in order to strengthen the relationship with these families, while encouraging them to make the trip to Vail for Vail Jazz Festival performances where they can experience an event of a much higher quality and entertainment value. Riverwalk First Fridays takes place in the Riverwalk Backyard, a new venue that was constructed in 2014. The events are held on the first Fridays of each summer month, and feature regional jazz artists, wine, beer, food and local vendors. The team at Vail Jazz assures the Town of Vail that this series is entirely designed to complement Vail Jazz Festival performances and to help build the Vail Jazz audience. 60 events are scheduled to occur in summer 2016 as a part of the Vail Jazz Festival. Riverwalk First Fridays will serve primarily as a feeder event and marketing activity for Vail Jazz Festival performances. Sponsorship Benefits Upon approval of funding from the Vail Town Council, we will recognize the Town of Vail as a sponsor at the highest level. The Town of Vail will receive the following benefits for the 23ra Annual Vail Jazz Festival: • Verbal stage recognition as Presenting Sponsor of Vail Jazz @ Vail Square and Vail Jazz @ The Market. • 6 fully transferable Patron Passes to the Vail Jazz Party including Saturday's dinner with the artists. • Up to four individual tickets per session to the Vail Jazz Party, upon request. • Four Premium Seat tickets to each of the nine Vail Jazz @ Vail Square Thursday concerts. • Full page ad in the Vail Jazz Festival Program with distribution of 18,000. Website listing and link. • Email marketing inclusion. • Press release inclusion. Town of Vail collateral distributed at all venues throughout the summer. Town of Vail banner displayed prominently at Vail Jazz @ Vail Square and in the Marriott Grand Ballroom. • We will also do our best to accommodate the Town's request for other benefits from the Vail Jazz Festival. E October 18, 2016 - Page 142 of 12:28 PM The Vail Jazz Foundation, Inc. 07/05/16 Cash Basis Balance Sheet As of July 5, 2016 Jul 5, 16 ASSETS Current Assets Checking/Savings DEPOSIT ACCOUNTS UNRESTRICTED 11100 • Cash in Bank 88.051.30 11104 Petty Cash 730.00 11112 Cash Money Market 446,720.99 Less Restricted Funds (170,000.00) Total DEPOSIT ACCOUNTS UNRESTRICTED 365,502.29 Deposit Accounts Restricted 170,000.00 Total Checking/Savings 535,502.29 Other Current Assets 563,723.31 11120 Deposits 18,901.00 11144 Merchandise for Sale 9,200.03 11152 • Suspense Depoist (3,400.00) Total Other Current Assets 24,701.03 Total Current Assets 560.203.32 Fixed Assets 12200 • Net Personal Property - Current 12220 • Personal Property - Current Yr 8,799.99 12260 • Accumulated Depre. Current Yr. (5,280.00) Total 12200 • Net Personal Property - Current 3,519.99 Total Fixed Assets 3,519.99 TOTAL ASSETS 563,723.31 LIABILITIES & EQUITY Liabilities Current Liabilities Credit Cards Credit Card at Alpine Bank 6,143.25 Total Credit Cards 6,143.25 Other Current Liabilities 21116 • Prepaid Admissions 990.00 Total Other Current Liabilities 990.00 Total Current Liabilities 7,133.25 Total Liabilities 7,133.25 Equity 3000 • Opening Bal Equity 43,235.44 3900 • Retained Earnings 281,621.43 Net Income 231,733.19 Total Equity 556,590.06 TOTAL LIABILITIES & EQUITY 563,723.31 Page 1 of 1 October 18, 2016 - Page 143 of 12:54 PM The Vail Jazz Foundation, Inc. 07/05/16 Cash Basis Profit & Loss November 2015 through June 2016 Nov '15 - Jun 16 Ordinary Income/Expense Income 40000• Revenue 41000 • Admissions 41100 • Vail Jazz Festival 41200 • Concerts 41300 • Jams/Clubs 41350 • Receptions/Events 41375 • Winter Series 41500 • Ticket Fees Total 41000 • Admissions 43000 • Sponsorship Fees 44000 • Contributions 44100 • Individuals 44200 • Businesses 44300 • Foundation/Grants 44400 • Other Contributions Total 44000 • Contributions 45000 • Fund Raisers 45100 • Fund Raisers Revenue 45200 • Fund Raisers Expenses 45000 • Fund Raisers - Other Total 45000 • Fund Raisers 45240 • First Fridays 45242 • First Fridays Revenue 45244 • First Fridays Expenses 45240 • First Fridays - Other Total 45240 • First Fridays 45250 • Fees for Education 45500 • Raffle/Auction-Net 46000 • Merchandise Sales 46500 • Program Ad Sales 47000 • Advertising Allowance 48000 • Interest Income 49100 • Gain/Loss Securities Sales Total 40000 • Revenue Total Income Gross Profit Expense 51000 • Performances 51100 • Vail Jazz Festival 51110 • Artistic 51113 • Artists Travel Total 51110 • Artistic 51130 • Production 58,425.00 7,630.00 2,034.00 3,000.00 20, 535.60 2,601.20 94,225.80 61,500.00 143,040.12 4,226.42 237,618.92 9,657.00 394,542.46 23,500.00 (19,727.02) 4,000.00 7.772.98 4,507.00 (5,396.65) 7,250.00 6,360.35 9,000.00 (212.46) 2,729.00 15,149.50 7,749.40 676.22 (23.45) 599,469.80 599,469.80 599,469.80 (500.00) (500.00) October 18, 2016 - Page 144 of 12:54 PM The Vail Jazz Foundation, Inc. 07/05/16 Cash Basis Profit & Loss November 2015 through June 2016 Nov '15 - Jun 16 51131 • Contract Labor 51149 • Supplies 51159 • Other Production Expenses Total 51130 • Production Total 51100 • Vail Jazz Festival 51200 • Concerts 51210 • Artistic 51211 • Artists Fees 51213 • Artists Travel Total 51210 • Artistic 51230 • Production 51231 • Contract Labor 51249 • Supplies 51255 • Venue Rental 51259 • Other Production Expenses Total 51230 • Production Total 51200 • Concerts 51300 • Jams/Clubs/Producions 51330 • Production 51349 • Supplies 51355 • Venue Rental 51359 • Other Production Expenses Total 51330 • Production Total 51300 • Jams/Clubs/Producions 51400 • Other Productions 51410 • Artistic 51411 • Artists Fees 51413 • Artists Travel 51417 • Artists Housing 51419 • Other Artistic Total 51410 • Artistic 51430 • Production 51431 • Contract Labor 51433 • Equipment Rental 51437 • Instrumental Rental 51447 • Staging 51449 • Supplies 51455 • Venue Rental 51459 • Other Production Expenses Total 51430 • Production Total 51400 • Other Productions 51500 • Winter Series 51510 • Artistic 51511 • Artists Fees 51513 • Artists Travel 25.00 276.87 1,230.00 1,531.87 1,031.87 47,500.00 (500.00) 47,000.00 780.00 1,408.61 439.99 4,971.28 7,599.88 54,599.88 71.78 6,436.00 1,000.00 7,507.78 7,507.78 17,525.00 560.00 600.00 192.18 18,877.18 455.50 4,569.50 1,224.00 2,500.00 249.06 1,848.75 778.92 11,625.73 30,502.91 12,940.00 1,396.37 October 18, 2016 - Page 145 of 12:54 PM The Vail Jazz Foundation, Inc. 07/05/16 Cash Basis Profit & Loss November 2015 through June 2016 Nov '15 - Jun 16 51519 • Other Artistic 469.66 Total 51510 • Artistic 14,806.03 51530 • Production 51531 • Contract Labor 420.00 51533 • Equipment Rental 111.83 51535 • Food, Beverage & Other 1,945.00 51537 • Instrumental Rental 120.00 51543 • Programs 46.57 51545 • Sound 880.00 51549 • Supplies 443.02 51555 • Venue Rental 3,249.78 51559 • Other Production Expenses 2,079.99 Total 51530 • Production 9,296.19 Total 51500 • Winter Series 24,102.22 Total 51000 • Performances 117,744.66 52000 • Education 52100 • Workshop 52190 • Other -Workshop Expenses 555.00 Total 52100 • Workshop 555.00 52200 • School Programs 52210 • Educators Fees 16,700.00 52214 • Educators Travel 104.00 52242 • Meals 10.00 52266 • Other -School Program Expense 2,385.00 Total 52200 • School Programs 19,199.00 Total 52000 • Education 19,754.00 53000 • Marketing 53100 • Direct Mail 53110 • Printing 1,318.55 53120 • Mailing Service 100.00 53130 • Postage 639.84 Total 53100 • Direct Mail 2,058.39 53200 • Advertising 53232 • Program Distribution 400.00 53210 • Advertising Print 5,261.50 53220 • Advertising Other Media 183.81 53225 • Production/Art Work 1,000.00 Total 53200 • Advertising 6,845.31 53250 • Photo/Video 2,179.00 53300 • Printing -General Marketing 763.63 53400 • Marketing/PR Consultant 3,791.99 53600 • Ticket Agent 1,814.40 Total 53000 • Marketing 17,452.72 54000 • Promotion 54075 • Discounts -Tickets and Reception 565.00 October 18, 2016 - Page 146 of 12:54 PM The Vail Jazz Foundation, Inc. 07/05/16 Cash Basis Profit & Loss November 2015 through June 2016 Nov '15 - Jun 16 54300 • PR Consultant 8,200.00 Total 54000 • Promotion 8,765.00 54800 • Information Technology 54810 • Software 1,078.49 54815 • Service Fees 30.50 54850 • Other -IT 469.99 Total 54800 • Information Technology 1,578.98 55000 • Fund Raising 55300 • Entertainment 879.19 52275 • Annual Funding Request 430.88 55350 • Postage 345.89 55360 • Mailing Service 195.00 55400 • Other Fund Raising Expenses 729.62 Total 55000 • Fund Raising 2,580.58 56000 • Administration 56100 • Accounting 72.20 56104 • Auto 2,223.56 56108 • Bank Charges 4,760.87 56116 • Dues/Subscriptions 510.00 56119 • Employee Benefits 49.00 56121 • Employee Benefits -Med Reimb 9,674.72 56124 • Employee Relations 48.02 56126 • Entertainment 1,522.24 56128 • Equipment Rental 671.94 56136 • Insurance -Liability 2,137.00 56138 • Insurance -Workers Comp. 511.00 56139 • Legal 99.00 56140 • Office Supplies 1,659.24 56150 • Independent Contractor Fees 510.00 56168 • Postage 522.11 56172 • Printing and Forms 275.35 56173 • Professional Development/Ed 100.00 56174 • Rent 9,700.00 56180 • Telephone Charges 2,699.06 56188 • Miscellaneous 2,876.97 Total 56000 • Administration 40,622.28 6560 • Payroll Expenses Processing Fee 482.80 56148 • Payroll 155,814.08 56152 • Payroll Taxes 12,972.89 6560 • Payroll Expenses - Other 2,693.62 Total 6560 • Payroll Expenses 171,963.39 6999 • Uncategorized Expenses 0.00 Total Expense 380,461.61 Net Ordinary Income 219,008.19 October 18, 2016 - Page 147 of 12:54 PM The Vail Jazz Foundation, Inc. 07/05/16 Cash Basis Profit & Loss November 2015 through June 2016 Net Income Nov '15 - Jun 16 219,008.19 October 18, 2016 - Page 148 of �IVAI L VALLEY FOUNDATION CULTURAL SPONSORSHIP GRANT PROPOSAL for the TOWN OF VAIL 2017 VAIL INTERNATIONAL DANCE FESTIVAL 2017 GERALD R. FORD AMPHITHEATER 2017 SUMMER MOUNTAIN GAMES (IN-KIND ONLY) 2017 BIRDS OF PREY MEN'S WORLD CUP VAIL VALLEY ATHLETE COMMISSION Presented by THE VAIL VALLEY FOUNDATION APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Valley Foundation 2. Contact Person: Mike Imhof, President 3. Mailing Address: PO Box 6550 Avon, CO 81620-9801 4. Telephone: 970-777-2015 5. Email address: mimhof@vvf.org 6. Members of governing board: Andy Arnold John Arnold Hans Berglund Judy Berkowitz Jenn Bruno Susan Campbell Steve Coyer Jack Crosby Andy Daly Ron Davis Bill Esrey Johannes Faessler Tim Finchem Harry Frampton Pete Frechette Steve Friedman October 18, 2016 - Page 149 of �IVAI L VALLEY FOUNDATION John Garnsey Margie Gart Donna Giordano Sheika Gramshammer Martha Head Michael Herman Al Hubbard B. J. Hybl Mike Imhof Chris Jarnot George Johnson Alexia Jurschak Kent Logan Doug Lovell Peter May Kaia Moritz Brian Nolan Bobby Patton Michael Price Eric Resnick Douglas Rippeto Dick Rothkopf Ken Schanzer Mike Shannon Stanley Shuman Rod Slifer Ann Smead Hap Stein Kristin Tang Fred Tresca Stewart Turley Betsy Wiegers Directors Emeritus Adam Aron Marlene Boll Bjorn Erik Borgen Berry Craddock John Galvin George Gillett Pepi Gramshammer Steve Haber William Hybl Elaine Kelton Oscar Tang October 18, 2016 - Page 150 of �IVAI L VALLEY FOUNDATION In Memoriam President Gerald R. Ford Jack Kemp 7. Amount of contribution requested: $142,500 + $72,800 in-kind support ($65,000 for VIDF, $27,500 for GRFA, $40,000 for BOP/AWO & $10,000 for VVF Athlete Commission along with in-kind support of $2800 for GRFA, $25,000 BOP & $45,000 GMG) 8. Organization fiscal year-end: October 1, 2016 — September 30, 2017. 9. Are yourbooks audited: Yes — annually. 10. How will the contribution be used: Please see below information. 11. How does your request support item 1C of the contribution policy: A positive, sustained economic climate. 12. Who currently funds your organization (other governments, private donations, user fees, etc.): Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company, private donations, ticket sales revenue (as non -limiting examples ticket sales to performances at the Vilar Performing Arts Center and tickets to attend Vail International Dance Festival performances, and corporate sponsorships with local, regional and national companies (brands) As non -limiting examples, EverBank, Korbel, GoPro, US Bank, Crazy Mountain Brewery. 13. Organization's mission statement: To enhance and sustain the spirit and quality of life in the Vail Valley by providing leadership in athletic, cultural and educational endeavors. Vail Valley Foundation; Inspiring Lives, Enriching Community. *In-kind contributions to be determined by the Town of Vail and may not be applicable. 2017 VAIL INTERNATIONAL DANCE FESTIVAL — This is a TOV Tier 1 Event July 29 — August 12, 2017 The Vail International Dance Festival is arguably one of the most successful and talked about arts festivals in the United States and considered one of the best of its kind around the world. It has consistently been featured in The New York Times Arts & Entertainment section, American Express's Departures Magazine and many other vertical print and digital media. Ticket sales records indicate that Festival -goers are true destination guests who are making a specific trip to Vail to attend this world- renowned event. October 18, 2016 - Page 151 �IVAI L VALLEY FOUNDATION Damian Woetzel, as the Festival's Artistic Director, continues each year to outdo the prior year in terms of the caliber of performers, the breadth of the artistic styles represented and a Festival that truly entertains and provides a unique experience for all attendees. We consistently receive tangible and positive feedback from guests (ticket buyers), performers, donors, sponsors, press and industry experts as not just a player but a leader at the highest levels in the international community of performing arts. The Festival supports the development of new choreography by commissioning new works annually to be premiered in Vail, works that continue to live on in the repertories for major dance companies. In his 10 years as Artistic Director Damian Woetzel has commissioned more than 45 new works that bear the Festival's name in perpetuity. It's no wonder the Festival has made Vail a distinguished center of the dance world. The New York Times has described our Festival as a place "...where the stars come to shine in new and unexpected ways." In addition, the Festival has become far larger than what transpires within the Gerald R. Ford Amphitheater itself. A series of complimentary outreach programs offered through our fringe festival events, Dancing in the Streets and Village Vignettes add depth and increased appreciation of the art form giving anyone an opportunity to participate. 2016 will mark the 10th year for Celebrate the Beat, a vehicle in which children discover their potential by motivating them to believe in themselves, value artistic expression and develop a personal standard of excellence. In addition a robust master class series provides local aspiring dancer the chance to work with some of the masters of modern day dance. For the first time ever, the Festival will be under the lights in New York City as part of the City Center's fall program November 3-6 with 4 performances of Vail Dance Festival: Remix NYC. This is an exciting opportunity for us to share the Festival's unique and exceptional programming with a larger audience. GENERAL TOWN OF VAIL BENEFITS • At the close of the 2015 Festival the PR audience numbers reached 577 million impressions resulting in $1.37 million in Advertising Value Equivalency (AVE). • The event this summer (2016), in an effort to provide access to all demographics, has scheduled FREE street performances to happen in Vail Village away from the traditional stage setting. • Vail plays host to a Festival which no longer is considered just a local or even Colorado centric event but one that competes in caliber and stature on a world stage. • Added dimension to summer in Vail; more to experience, more to do, more reasons to make Vail your summer destination. • Positions Vail as an international center of cultural arts at the highest level of excellence • Independent surveys on destination visitation each year reveal that in 2015 93% of attendees come to Vail specifically to attend the Festival and 85% of attendees stayed in paid lodging averaging 3.6 room nights. SILVER SPONSOR BENEFITS October 18, 2016 - Page 152 of �IVAI L VALLEY FOUNDATION • Logo inclusion in all marketing and advertising initiatives • One (1) full page advertisement in the official Vail International Dance Program • Logo inclusion on performance / Festival poster • Right to use the Vail International Dance Festival logo • Four (4) seats in the premium seats for all performances at GRFA • Four (4) VIP tickets to attend the Vail International Dance Festival Gala • Four (4) invitations to all scheduled social functions • Class observation opportunities 2017 VAIL INTERNATIONAL DANCE FESTIVAL GRANT REQUEST For 2017, The Vail Valley Foundation kindly requests a 30% increase in investment. This requested increase is tied to the significant continued growth of the VIDF project over the last 5+ years itself, while at the same time, costs to run the project have increased 3-5% each year. VVF kindly asks that the Town of Vail consider these annual cost increases, which include lodging, talent fees, transportation costs, meals and entertainment, in their consideration of our $65,000 cash contribution request. For the 2016 season, to celebrate the 10th anniversary of former New York City Ballet star Damian Woetzel as the Artistic Director of our Festival, VIDF is launching the Community Arts Access (CAA) initiative. CAA will work with local organizations to provide free tickets to community members who otherwise would not have the opportunity to experience live performing arts. CAA will partner with cross -sector community organizations including non-profit, educational, governmental, and other agencies to distribute free tickets to each of the 12 world-class performances throughout the course of the Festival. This opportunity is being introduced to the 2016 season to further the Festival's commitment to making the arts accessible and available to anyone, and expose the art of dance to new audiences. CAA's mission is to provide complimentary access to individuals, eliminating socioeconomic barriers to access. This program builds on an existing VIDF outreach program, which offers free performance tickets to local children ages 12 and under and discounted student tickets. The request of an additional $15,000 in support for 2017 will allow us to expand the program in 2017 and position it for funding through private grant makers for the years 2018 and beyond. BUDGET IMPACT TO 2017 VAIL INTERNATIONAL DANCE FESTIVAL Should the Town of Vail approve our request for $65,000, it shall account for 3% of our operating expense budget. The Vail International Dance Festival continues to grow each year and we are sincerely thankful for the annual Town of Vail support. GERALD R. FORD AMPHITHEATER — This is a TOV Tier One Event/Venue Summer Season 2017 October 18, 2016 - Page 153 of �IVAI L VALLEY FOUNDATION Summer 2017 will mark the amphitheater's 30th season. In summer 2013 and 2014, the Amphitheater completed an extensive remodel. The remodel includes a new terraced lawn and a grand lobby. The lobby space now serves a meeting space for Ford Park. Camp Vail and other user groups utilizes the lobby as a resting place in the park, it is great for sunny days and rainy days. Locals and guests of all ages flock to the theater for a diverse mix of entertainment. From the Hot Summer Nights series to Bravo! Vail Valley Music Festival's symphonies and hot performers like Devon Allman , The New York Philharmonic, and Karl Denson , each summer, the Gerald R Ford Amphitheater serves as the cultural and social centerpiece of the Vail Valley. The Vail Valley Foundation always strives for top -tier performances. The 2017 summer season shall be no exception with Bravo! Vail Valley Music Festival orchestras, Hot Summer Nights and the Vail International Dance Festival as anchors for the 2017 amphitheater schedule. GENERAL TOWN OF VAIL BENEFITS • Amphitheater productions showcase Vail as a premier summer resort • Provides the major venue for performing artists and special events in Vail • Programming policy ensures performance variety for Vail audiences • Convention use for summer conferences, weddings, graduations and more • Unique venue and programming sets Vail apart from other mountain resorts • Vail's unique and breathtaking outdoor venue receives national recognition and praise • Town of Vail bars, restaurants, clothing, jewelry, etc. all benefit from traffic pre and post each performance keeping people in Town, engaged and having a wonderful time in Vail SUPPORTER BENEFITS • Identification as major contributor in the building of the Gerald R. Ford Amphitheater • Four (4) reserved seats at all Gerald R. Ford Amphitheater productions • One (1) full page advertisement in the Vail Valley Summer Events Magazine • One (1) TOV branded (with Logo) flag pole banner placed at venue entrance 2017 GERALD R. FORD AMPHITHEATER GRANT REQUEST The Vail Valley Foundation kindly requests the Town of Vail consider a $27,500 cash contribution to help support a portion of the Hot Summer Nights series and services provided to the community at the facility. We also ask for a $2,800 in-kind contribution for police presence during Hot Summer Nights events. October 18, 2016 - Page 154 of �IVAI L VALLEY FOUNDATION BUDGET IMPACT TO 2017 GERALD R. FORD AMPHITHEATER Should the Town of Vail approve our request for $27,500 it shall account for 3% of our operating expense budget. DECEMBER 2017 MEN'S BIRDS OF PREY WORLD CUP / AMERICA'S WINTER OPENING EVENT, VAIL & BEAVER CREEK, COLORADO Each December, the world descends on the Vail Valley to watch the only Men's Alpine World Cup event in the USA. The Birds of Prey World Cup race week sees more than 20,000 people onsite over three days and the world truly watches as the domestic and international television exposure reaches over 150 million international households live to Europe in prime time. In the domestic USA, the TV production quality continues to increase, as does domestic viewership. All three BOP races are covered live or 'as - live' on NBC or NBC Sports plus re -airs. In 2015 we expanded the event to include a kick off to winter festival celebrations called "America's Winter Opening - Where Winter Begins." This year, 2016, we will continue to expand on this concept with enhanced programming at the Vilar Performing Arts Center, a vibrant Beaver Creek Village scene with sponsor activations, food and beverage offerings, live music, games and fireworks and, new for 2016 December and part of our 2017 grant request as described herein, we plan to further expand into America's Winter Opening Into Vail. Our goal for the annual World Cup and America's Winter Opening is to do for the winter season what GoPro Mountain Games has done for summer. Winter begins in Vail and Beaver Creek. We are very fortunate to be in partnership with Vail Mountain and they have agreed to merge their annual SnowDaze winter concert series into the Birds of Prey World Cup/America's Winter Opening dates. Together, we believe we are better and can create a new concept that tells the world that winter has begun in the Rockies. With activations reminiscent of what we experienced with the Alpine World Championships, we can bring vibrancy and entertainment to both Vail and Beaver Creek The general attributes of Vail and Beaver Creek playing together, under the umbrella brand of America's Winter Opening, Where Winter Begins is: ✓ Vail and Beaver Creek participate together in the value of the iconic, annual world cup. ✓ SnowDaze music event rolls into the world cup dates but stays exclusive to Vail. ✓ Sponsors are now offered a larger opportunity which includes music and festivities and events in Vail as well as the high value media and spectator audience value of Birds of Prey in Beaver Creek. ✓ Pre -concerts in Vail, we hold formal athlete awards, very similar to how we operated during the world alpine championships; which was always a crowd favorite. October 18, 2016 - Page 155 of �IVAI L VALLEY FOUNDATION ✓ Beer and wine festival and sponsor activations in Vail on select dates during the Winter Opening which animates and energizes Vail over dates that are historically very quiet. ✓ Additional, mountain games -type participatory events are part of the event mix in Vail. As non- limiting examples, ski mountaineering competitions, snowshoe 10K race, mixed/ice climbing competitions, art displays, unique brand and spectator friendly expositions, etc. ✓ As a reminder, our intent here is to look at this event concept and the beginning of the winter season in Vail -Beaver Creek in a very similar way to how we communicate to the world that the summer season in the Vail Valley has begun with the execution of the Mountain Games. 2017 BIRDS OF PREY / AMERICAS WINTER OPENING GRANT REQUEST VIK: Each year as the World Cup continues to grow and draw a larger audience, the need to transport these consumers to and from the event becomes more and more of a logistical challenge and expense. We respectfully request the Town of Vail to consider an in-kind contribution of $15,000 to be used towards specific use of Town of Vail buses and drivers (labor) during the 2017 December Birds of Prey event weekend for Beaver Creek purposes and an additional $10,000 of in-kind support specific to the Vail activation concepts in 2017, as described above. Our total value in-kind request is $25,000 for 2017. Cash Support: Additionally, in support of the Vail activation concepts described above, we are respectfully asking for $40,000 in cash support from Town Of Vail. If awarded funds, we will use this money to add sponsor activations, athlete -focused events, music, F&B, and TBA participatory events in Vail to drive spectator traffic, animation and positive economic impact during the AWO Weekend. SPONSOR BENEFITS • Town of Vail logo to be placed on the official website as a supporting partner at www.bcworldcup.com and logo inclusion in all appropriate marking, advertising and PR related to the Vail events. • A quantity of VIP credentials (enough for each TOV council member and select TOV staff). Final quantity shall be discussed and mutually agreed to by both Town of Vail and Vail Valley Foundation to allow access to the VIP area within the event venue. Tickets are provided on a per day basis. • Ten (10) invitations to the newly created Ski Industry Welcome to Winter kick-off party (location TBD) • A new event concept which will drive incremental spectator attendance to Vail during a slower time of year. • Seven (7) VIP gift bags for Town Council members. 2017 GOPRO MOUNTAIN GAMES — This is a TOV Tier 1 Event October 18, 2016 - Page 156 of �IVAI L VALLEY FOUNDATION The largest, most successful mountain based multi -sports, music and lifestyle celebration arguably in the world. Mountain Games has continued to grow each year and is looked upon as the top national event within the Outdoor Industry. The 2016 event saw a significant growth in athlete attendance with more than 4,000 participants and overall spectator attendance is estimated at 67,000 over the 4 days. Per the new Town of Vail (Town Council) grant application request guidelines, we are including in this grant request just the in-kind support we are requesting from the Town of Vail. Our normal CSE request for funds process will continue as per normal for any cash contribution request. The Vail Valley Foundation respectfully asks the Town of Vail to consider an in-kind contribution of $45,000 for the 2017 Event to be used for: • Extra duty police coverage and longer hours specifically tied to 3 nights of music at the GRFA during 2-17 Mountain Games (11 p.m. curfew at GRFA vs 10pm at Checkpoint Charlie) and continued expansion into Lionshead Village. • Fire support • Public works event assistance to include but not limited to: o trash clean up o water meter usage o sand bag distribution to and from event • World cup climbing wall ballast • Event bus/shuttle support and event fees The VVF is asking for an increase in in-kind support in 2017 over what the TOV provided in 2016 since the Mountain Games project continues to materially grow in size, scope and resource needs each year. With the expanding footprint of the Event, we ask that the TOV review the final in-kind donation from 2016 and recommend an appropriate amount to cover 2017, if different from the $45,000 we are suggesting. The VVF agrees to remain true to our commitment to TOV, which was, when VVF purchased the event, to not increase the cash contribution requested of TOV (CSE). VVF has been true to this promise and in fact has, each year since acquiring the Mountain Games project, decreased the VVF cash request. PLEASE NOTE: The Town of Vail is considered a key stakeholder in the Mountain Games event and, tied to the cash request Vail valley Foundation makes to the CSE, the Town of Vail receives detailed marketing, attendance and overall economic ROI information across all aspects of the event along with specific branding and hospitality rights and benefits to be received by the Town of Vail in exchange for its support. APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Valley Athlete Commission October 18, 2016 - Page 157 of VAI L �I VALLEY FOUNDATION 2. Contact person: Mike Imhof 3. Mailing address: PO Box 6550 Avon, CO 81620-9801 4. Telephone: (970) 777-2015 5. Email: mimhof@vvf.org 6. Members and Titles of your governing board: Mike Imhof Vail Valley Foundation Patty McKenny Town of Vail Mike Moser - Vail Community member 7. Amount of contribution requested: $10,000 8. Organization fiscal year-end: Calendar Year January 1 -December 31 9. Are your books audited? YES 10. How will the contribution be used? Please see below. The Athlete Commission provides financial support to the young individual athletes of our valley so that they might go out into the international world of competition and chase their dreams. Each year we fund both fledgling international athletes as well as those who have reached the highest ranks. The recipients come from every sport and every part of our valley. The number of applicants has been steadily growing every year. However, the amount of available funds has not increased at the same rate. It is our intent to increase the amount of funding from each partner to meet the needs of deserving athletes. 11. How does your request support item 1C of the contribution policy? Funding from the Athlete Commission benefits the entire community of Vail by providing an opportunity for local athletes to represent this community in an international arena thereby gaining exposure and awareness of our premier mountain resort. The commission hopes to honor those athletes that in turn honor their community. Whenever possible, representation of a community logo is expected and greatly appreciated. As winner of the women's World Cup Alpine overall Lindsey Vonn generated tremendous international awareness of Vail. Along with Toby Dawson and Sarah Schleper, Lindsey Vonn received financial support for many years from the Athlete Commission. The future October 18, 2016 - Page 158 of �IVAI L VALLEY FOUNDATION health of our community will be enhanced by providing opportunities for advancement of deserving athletes wishing to pursue their athletic dreams. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Historically, the commission has consists of two funding partners: Town of Vail and the Vail Valley Foundation. 13. Organization's mission statement: Local Pepi Gramshammer originally conceived the idea for the Athlete Commission as a method for the community to provide financial support for the Valley's deserving athletes. The program supports those athletes participating in international competitions. October 18, 2016 - Page 159 of VAI L �I VALLEY FOUNDATION 10/1/14-9/30/15 Vail Valley Foundation Financial Overview Fail Valley Foundation Cousolidated Statements of Financial Position September 30.7015 and 2014 October 18, 2016 - Page 160 of 2015 2014 rests Assets Cash and cash equivalents $ 3,062,338 $ 4,154,259 Casliheld far 2015 AWSC - 4"058"950 Accounts receo able, uet 467,165 451,835 Proses to give, ne# 3,175,311 2365,562 Prepaid eKpeuses and other assets 128,010 672,666 Ogei'atiug im-esmients 6"402,295 7,058,339 Prop€7ty" and egtupmmt" net 24-.447'6D3 25,542,763 Goodwill and intangible assets. net 518,398 526,397 Eudouvient myestmeuts 3-363-539 3-714-112 112 Tmal asset- $ 41.564"659 S 48"579"383 Liabilities and Net Assets Accounts payable $ 401,123 136,901 Accrued e3giom es and other liabilities 1,685,587 7,351,562 Defen'ed revenue l"102" 772 2"239" 197 Deferred mmkrrs p beuefits 496"959 514-"08l G12FA loanMable 1,122,348 1"122"198 Hoc&: pay -able" net of debt issuance costs 5,075" 785 5,205.116 Interest rate swap 1,412,518 1,125,744 Foreign r, ffelICy swap - 176-741_ Total liabilities 11-296-442 17"871"596 Net As :eta Unrestricted UTndesigaated 1,094,015 6U-'013 Imvsted in properry and equipmerA. ❑et of related debt 18-249-620 19"214"949 19-.348-.635 19,858,962 Tenmpormly restricted 7-.6-36-2S5 7--565-528 ermanrndy restricted 3"283247 3"283"297 Total net assets 30"268"217 30-707-787 Total liabilities and net asset_ S 41"564"659 5 45.5-9"383 October 18, 2016 - Page 160 of VAI L �I VALLEY FOUNDATION VVF Budget Vail Valley Foundation Budget Fiscal Ye�m 2K6 (Otober i, M5 th rn Se pte m h e r 201 2016) RewrRie Fn nd ra isi ng Arts Ath Ietis Education G Expense Fundraising Arts lAthietics Education G Bond Principal Repayment Net Contiri hurtion x,71.5,340 7.391,485 5,922,1C4 53.701.000 ( $1,720,606) ($7121.5,493) ($5,900,792) ($315 5-9r 247) ($312.54,.55-0) ($145,00,01 (521,8051597) $1,427 October 18, 2016 - Page 161 of BURTON UmSmOPEN SNOWBOARDINQ CHAMPIONSHIPS February 27 — March 5, 2017 Application for Town of Vail 2017 Funding Applied 6/30/16 by: BURTON @Nghfine 1 October 18, 2016 - Page 162 of APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK Name of organization: 2017 Burton US Open Snowboarding Championships 2. Contact person: Marc Murphy (Burton) and James Deighan (Highline) 3. Mailing address: Burton Corporation, 80 Industrial Parkway, Burlington, VT 05401 Highline, 12 Vail Rd, Suite 500, Vail, CO 81657 4. Telephone: Burton Corporation, 802.651.0493 Highline, 970.331.5312 5. E-mail address: marcm(a)burton.com ideighan(a�gohighline.com 6. Members and Titles of your governing board: Marc Murphy, Director of Partner Marketing, Burton Snowboards Ian Warda, Director of Events/Entertainment, Burton Snowboards Whitney Heingartner, Strategic Alliances Manager, Burton Snowboards James Deighan, Partner, Highline Sports & Entertainment, Inc Peggy Wolfe, Director of Event, Highline Sports & Entertainment, Inc 7. Amount of contribution requested: $440,000 + Value in kind as outlined below (and as per the full 2017 USO Operations/Storage Overview attached as Exhibit A and Exhibit B): Soccer Lot: February 16 — March 10, 2017 - full use of entire lot RV Lot: February 16 — March 10, 2017 - full use of entire lot 8. Organization fiscal year-end: Burton - January 31 Highline — December 31 9. Are your books audited? Burton books are reviewed by Price Waterhouse Coopers Highline books are reviewed by Keil & Associates, CPA 10. What category of funding is your organization applying for? (see definitions on page 1): Signature Event 11. How will the contribution be used? The TOV contributions will be used to provide guests of the event and the Town of Vail a high impact / safe 2 October 18, 2016 - Page 163 of winter sport experience to ensure repeat, long-term visits: • Grow youth outreach programs considering previous years successful activations (i.e. reporter program) • Increase communication and marketing efforts pre -event with local businesses • Grow marketing for out of state and foreign visitors • Continue growth of junior jam programming • Grow Broomball participation and community attendance • Maximize entertainment efforts at Solaris • Continue to develop logistical solutions for guests at concert venue • Identify and implement reasonable solutions for families visiting Golden Peak competition venue • Attract celebrity clientele • Data collection • Grow sponsorship & B2B opportunities for Burton and TOV • Expand environmental and sustainability efforts • Showcase Vail as a premier destination across all media outlets available to Burton 11. How does your request support item 1 C of the contribution policy? The USO provides a premier event each winter which has proved to deliver a considerable increase in economic impact to local businesses and the Town of Vail which has been shown each year in our final recap. In addition to economic impact, the USO delivers a memorable experience for a key demographic which will ensure their return, year after year. From tax revenue to increases in ADR, since the USO has arrived in Vail in 2013, this Partnership has delivered measureable and positive impacts on the community, experience and economy. The 2017 USO will continue to deliver: • Global awareness • Entertainment and lifestyle attractions for millennials & families • Repeat visitors from past events, longer term stays • Encouraged participation of local community, businesses and youth • Safe environment for all guests 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Burton is a privately held company. Highline is a privately held company. The US Open Snowboarding Championships is funded by Burton Snowboards and corporate Partners 13. Organization's mission statement: Set the standard for best in class international winter events through superior on -hill venues and high levels of competition, as well as outstanding off -hill entertainment and unique activations while showcasing the partnership between three premium brands in Burton, Town of Vail, and Vail Mountain. 9 October 18, 2016 - Page 164 of APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet *Highline Sports & Entertainment, Inc. — Available upon request ** Burton Corporation, as a privately held company, It is the company policy not to disclose financial information. C! October 18, 2016 - Page 165 of APPLICATION FOR TOWN OF VAIL FUNDING Profit & Loss Statement — Current Fiscal Year Budget 2017 US Open Budget Marketing $4,779,000 Marketing Campaign / Media Buy $69,000 Global broadcast production / distribution $792,000 Staffing $756,000 Course / Venue build $433,000 Event infrastructure $580,000 In -town activations $450,000 Security / Police / Medical $119,000 Branding $231,000 Food & Beverage $158,000 Lodging $770,000 Travel $47,000 Shipping / Storage $32,000 Prize Money $342,000 ATTACHM ENT A 5 October 18, 2016 - Page 166 of 2017 USO OPERATIONS / STORAGE OVERVIEW In order to produce a world-class event with the scope and scale of the US Open Snowboarding Championships, we require adequate operations compound space and storage facilities throughout the duration of the event, including load -in, build, event days, tear -down, and load -out. The plan below outlines these requirements which accurately represents the operations footprint of the event, and accounts for the possible impact on TOV stakeholders and guests by implementing processes and safety measures that contribute towards maintaining the high level guest experience standard that has been set in Vail. 2017 Plan Outline: Soccer Lot: February 16 — March 10, 2017 - full use of entire lot * Lot to be staffed full time with dedicated Boneyard manager to interface with all vendors, TOV officials and employees, and guests. Lot to be clearly labeled with signage at entrance notifying parking permit holders of the lot closure for the specified dates. Primary GP Operations Compound: Working area for Inventory, sort, load/prep load of all operational infrastructure from all vendors. Long term storage (6) 20'x8' storage containers Heavy equipment: o (1) 8k variable reach forklift o (1) 6k rough terrain straightmast forklift o (3) skid steers with fork attachments Work Vehicles o (3) 26' box trucks, (10) pickups/vans ALL empty scaff/truss containers (1) 20' mobile office with generator (2) portable toilets Vendor/Burton work vehicle parking RV Lot: February 16 — March 10, 2017 - Full use of entire lot for oversized vehicle staging and storage with light operational use. Lot to be managed full time with dedicated Boneyard manager to interface with all vendors, TOV officials and employees, and guests. Mtn. Plaza: February 16 — March 10, 2017 - 7 bays total (same configuration as last year — see below for details.) Long Term Storage Facility — climate controlled, staffed, and secure GP Sponsor Village & Solaris Boneyard/Storage o Lower SV delivery and overflow storage in the lockable bays (9 & 10) § Shipping storage from USO Sponsors: o Sort, inventory and load zone in bays 11-13 § Work zone, where we have space to inventory and load everything stored in the lockable cages/bays 2 & 3 without blocking traffic. o Solaris boneyard (and/or sponsor storage zone in bays 2 & 3 o Solaris heavy equipment storage ■ (1) 8K variable reach forklift ■ (1) 6k rough terrain straight mast Race City/TV Compound: February 17 — March 10, 2017 Burton/Vail/TV/Webcast/MSI Operations Compound Branding/MSI OPS: (1) 20x8 storage container o Snow fence: x 15,000' o SPM Poles: x 900 o Banners: x 200 o Banner Frames: x 200 n October 18, 2016 - Page 167 of TV Compound: February 25- March 7, 2017 o "A" Unit TV Truck (53' semi) o "B" Unit TV Truck (53' semi) o "C" Unit TV Truck (53' semi) o Satellite uplink truck (35' truck) Bottom of Slopestyle Temporary Storage Friday, 2/17/17 — 2/26/17 Scaff/truss staging for all on hill structures (2) light towers Vehicles until 2/26 Manor Vail Cages 2 x 12'x18' Long Term Storage 2/17/17 — 3/10/17 Sponsor Village product (sampling and promotional pieces for the partners) Alternative Permit Holder Parking: Burton to work with TOV to find best solution for displaced parking at the Soccer lot for the dates above. Possible methods include... o Burton to give TOV (X?) spots at Manor Vail for the duration of the event to compensate for a portion of displaced parking spots during this time frame o Burton to cover a portion of the cost (% of total TBD) of putting displaced parkers in the public garage during event dates so that Vail minimizes lost revenues. o Combined alternative parking solution to account for all 65 parking spaces in that lot for an agreed upon date range. o Burton to provide a shuttle system for any displaced parkers that have to use alternative lots (i.e. Nordic lot) o TOV to publicize dates of lot closure as well as communicate the dates and alternative parking plan to each permit holder at the time the permits are issued at beginning of season. 7 October 18, 2016 - Page 168 of ATTACHMENT C 2017 REQUESTED TOWN SERVICES BUS RE-ROUTES: MSI will communicate reroute needs based on real time logistics onsite. However, below details possible reroute windows Golden Peak (2017) - 2/17-2/21 from 4-7:45am and 5-10pm: Rails, structures, power, screen deliveries - 2/25 from 5pm through 7:45am on 2/28: TV truck load in Solaris (2017) Re-route at VAIL ROAD to EAST MEADOW DR/SOLARIS stop for events, concerts and concert set up: Monday, Feb 27, 2017 6:OOam-8:OOpm Tuesday, Feb 28, 2017 8:OOam-5:OOpm Wednesday, March 1, 2017 3:30pm-9:30pm Thursday, March 2, 2017 3:30pm-11:00pm Friday, March 3, 2017 4:00pm-11:30pm Saturday, March 4, 2017 4:OOpm-12:OOam Sunday, March 5, 2017 8:OOam-10:OOpm BARRICADES (2017) Delivery: WEDNESDAY, March 1, 2017 Location: Solaris — East Meadow Drive Time: 10am Needs: 180 panels, Need an additional 2,000' if available Pick Up: SUNDAY, March 5, 2017 ELECTRIC (2017) It is requested to use the following Town of Vail electric during the US Open CHECK POINT CHARLIE/GORE CREEK DRIVE Dates: FRIDAY -SATURDAY, March 3-4, 2017 Needs: POWER PANEL adjacent to Check Point Charlie LED screen Concert Sound/Audio Lights POWER FROM light poles Lights for tents along Gore Creek Drive (to Fountain) INTERNATIONAL BRIDGE Dates: FRIDAY -SATURDAY, March 3-4, 2017 Needs: POWER PANEL south of International Bridge Beer draft trailers Lights for tents along Willow Bridge Road POWER OUTLETS near Pedestrian Bridge Lights for tents along Willow Bridge Road POWER FROM light poles Lights for tents along Willow Bridge Road K -RAIL -JERSEY BARRIERS: 2016 final needs TBD based on 2016 structures. - Golden Peak: 4 o Delivery: February 18 October 18, 2016 - Page 169 of Solaris: 12 o Deli\/ery: February 27, for build start on February 28 o Pick Up: March 8 VARIABLE MESSAGE BOARDS -SIGNAGE None requested in 2017 Brief description of the estimated benefits to the Town of Vail, including an estimated # of incremental room nights and increased spending generated by the 2016 Burton US Open. Estimated Incremental Room Nights and Revenue Generated by the 2016 Burton US Open of Snowboarding. 2016 Estimated Incremental Spending Incremental Room Nights Estimated total event attendance: Those who came just for the event: Overnight Visitors to Region: Overnight Visitors staying in Vail lodging: Average nights stay in Vail: Total Incremental Room Nights: Incremental Spending Estimated attendance per day: Average amount spent: Event Days: Total Incremental Spending: Average lodging price per night: Incremental room nights: Subtotal spent on lodging: Number of days in Vail not for event: Number of people staying additional days: Average amount spent per day: Subtotal spent on non-event days: Total Estimated Incremental Spending: 21,500 (Unique Attendees) 64% 52% 67% 5.7 nights 13,663 (Double occupancy, 2ppl/room) 3,583 $183 6 $3,934,134 $571 13,663 $7,801,573 1 3,870(18%) $183 $708,210 $12,443,917 2016 Town of Vail Estimated Return on Investment Town of Vail 2016 Investment Total Value of PR impressions (866,837,977 print, digital, social and broadcast impressions) + the estimated value to Vail for global TV exposure (based on 2016 figures) Return on Investment via PR Event Related Impressions Est. Incremental Room Nights Generated (Double Occupancy) Est. Incremental Spending Generated Tax Receipts (Lodging — 4%) Tax Receipts (Sales — 4%) Tax Receipts (Vail Local Marketing District — Lodging Only 1.4%) Total Town of Vail Tax Receipts As a percentage of Total TOV March Tax Receipts Return on Investment through Incremental Spending in the Town of Vail 601 13,663 $400,000 $12,605,332 32 -to -1 $12,443,917 $312,063 $157,365 $109,222 $578,650 13.7% 44.6% October 18, 2016 - Page 170 of 1 2 3 4 5 6 7 E-*' E 10 APPLICATION FOR TOWN OF VAIL FUNDING Name of organization: Colorado Ski Museum, Inc. Contact person: Susie Tjossem, Executive Director Mailing address: 231 S. Frontage Road East, Vail, CO 81657 Telephone: 970.476.1876 E -Mail: skimuseum@gmail.com Members and Titles of your governing board: Chairman: Jamie Duke Vice Chairman: Diane Boyer Treasurer: Kent Erickson Secretary: Dean Ericson Members: Todger Anderson, Hart Axley, Bob Beattie, Trent Bush, Lucy Davis, Andy Franklin, Dave Gorsuch, Jeff Gorsuch, Bill Jensen, John McMurtry, Larry Olson, Erik Steinberg, Bill Tomcich, Steve Waterhouse Amount of contribution requested: $53,449 (which represents a three percent increase over the 2016 cash award of $44,125 plus $8,000 in rent credit) Organization fiscal year-end: April 30 Are your books audited? CSSM books are prepared annually for audit by Jodi Teague, Certified Public Accountant. Taxes are prepared by Al Richards. Services (formerly Tier III) 11. A. How will the contribution be used? Each year the Museum has ongoing needs for its day-to-day operations. In recent years, the Museum has focused on enhancing the guest experience by extending its operating hours, investing in improvements to the facility and exhibits, and by expanding its educational programming. One of the most popular attractions is the film "Climb to Glory.- Legacy lory.Legacy of the 10`" Mountain Ski Troopers" that was produced in collaboration with Warren Miller Entertainment and premiered in 2014. On most Fridays, the valley's own Sandy Treat, a 10th veteran, follows up a showing of the film with "Tales of the Tenth", a fireside chat type of presentation that often draws a big crowd. Other recent improvements include the digitization of over 400 historic videos and films and the development of a state-of-the- art self -guided tour mobile app, which gives visitors a deeper dive into the Museum's archives. B. How does your request support item 1C of the contribution policy? The Museum is one of Vail's most visited cultural/educational institutions and currently draws 75,000 visitors annually. Its location at the gateway to the village core makes it accessible to thousands of people coming or going from the Vail Transportation Center. It Colorado Ski & Snowboard Museum 1 2017 Town of Vail Application for Funding October 18, 2016 - Page 171 of 12 13 also is a draw for travelers along 1-70, who stop for a break from their journey, whether scheduled or impromptu after seeing roadside signs. On occasion, it serves as a way station for travelers stranded due to road closures, and the Museum staff does its best to accommodate those displaced by these occurrences. In addition to daily visitors, the Museum hosts field trips of students from elementary, middle and high schools in the region, as well as groups such as Eagle County Seniors, foreign delegations curious about the evolution of snow sports in Colorado, or those who have a specific interest in the 10th Mountain Division of World War 11. The Museum's 10th Mountain Division exhibit is the largest of its kind in the United States and the only one in Colorado. The Museum also is available for special events for various community and private groups seeking a venue that is easily accessible and affordable. For those that are not fully aware of the Museum's history, this now 40 -year-old institution was a result of a joint application submitted in 1975 to the Colorado Centennial - Bicentennial Celebration Committee by Town of Vail Manager Terry Minger and Vail Centennial Ski Museum, Inc. aka Colorado Ski Museum. Along with Minger, the first Board of Directors was made up of a cross section of Vail and Colorado ski industry stakeholders, including Vail Mayor John Dobson. Having Vail as the base for the Colorado Ski & Snowboard Museum reinforces this community as the epicenter of Colorado skiing, which in turn provides benefit to all aspects of the Vail economy and the quality of life for all residents of Vail. Who currently funds your organization (other governments, private donations, user fees, etc.)? The Colorado Ski Museum receives funding from five primary sources: 1. Special Events (Annual Hall of Fame Induction Gala, Golf Tournament and private group facility rentals) 2. Operating Grants (Town of Vail and Vail Resorts Epic Promise) 3. Annual Membership Contributions and Other Cash Contributions 4. Museum Gift Shop Proceeds 5. Project -specific Restricted Grants Organization's mission statement: Vision: A world-class steward of Colorado snow sports history. Mission: Communicate, Honor and Preserve the legacy of Colorado skiing and snowboarding. Colorado Ski & Snowboard Museum 2 2017 Town of Vail Application for Funding October 18, 2016 - Page 172 of 12:41 PM Colorado Ski Museum 05/24/16 Accrual Basis Balance Sheet Prev Year As of April 30, 2016 ASSETS Current Assets Total Checking/Savings Total Accounts Receivable Total Other Current Assets Total Current Assets Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Total Accounts Payable Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 3900 • Retained Earnings 3902 • Temporarily Restricted RE 3903 • Permanently Restricted Net Income Total Equity TOTAL LIABILITIES & EQUITY 417,544.50 9,511.94 85.670.54 511, /Lb.y)8 3,380.97 516,107.95 11,188.48 4,977.93 16,166.41 16,166.41 323,295.04 34,730.00 580.00 141,336.50 499,941.54 516.107.95 Page 1 of 1 October 18, 2016 - Page 173 of 2017 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You trust provide an electronic version only [single file please], sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Betty Ford Alpine Gardens 2. Contact person: Nicola Ripley 3. Mailing address: 183 Gore Creek Drive, Ste. 7, Vail, CO 81657 4. Telephone: 970-476-0103 S. E-mail address: Nicola@bettyfordalpinegardens.org 6. Members and Titles of your governing board: Liz Paxson - President Susan Frampton - Vice President Bob Fritch - Treasurer Gwen Scalpello - Secretary Susan Ford Bales Michael Charles Kathy Borgen Doe Browning 5heika Gramshammer Dick Liebhaber Sharon Sweeney Margaret Rogers Carey Firestone Romer Holly Elliott 7. Amount of contribution requested: $90,000 for operations & $30,000 for capital; in-kind contribution of one blue parking pass for the Gardens' Executive Director; two designated parking spots in Ford Park. 8. Organization fiscal year-end: September 30, 2016 9. Are your books audited? Yes, every third year. FY 2016 will be audited 10. What category of funding is your organization applying for? Services 11. How will the contribution be used? The contribution is used for the annual operation of the Gardens. The capital request will be used to fix and repair aging water features with the priority being the cascading waterfall which is currently not working. All our water features are old and improvements needed to save water and run efficiently, Attached is a detailed report of the condition water features in the Gardens. 1 October 18, 2016 - Page 174 of 11. How does your request support item 1 C of the contribution policy? Trip Advisor ranks Betty Ford Alpine Gardens #3 of 69 things to do in Vaii with the top two being Vail Mountain Resort and Blue Sky Basin. The Alpine Gardens experience is accessible to all regardless of one's ability to pay and now, with the opening of the Education Center, the Gardens is open year-round. This new era at Betty Ford Alpine Gardens deserves a higher level of investment from the Town of Vail to grow and maintain this world-class attraction. Over 100,000 visitors come to the Gardens each year, Multi -generational families are able to deepen their connection to our mountain environment in a safe and controlled setting. Over 3,000 species of plants are beautifully displayed in five themed outdoor gardens and the Alpine House. This award winning collection of plants is designed to teach people about our mountain environment in hopes that they will better understand and preserve our natural heritage. In addition to the important living collection and Education Center, we have an active focus on the conservation and science of the plant world and share our knowledge with botanists worldwide. We are a Seeds of Success partner with the Bureau of Land Management, have grown and reintroduced endangered plants to the wild and conduct rare plant monitoring annually. We partner with scientists to study how climate change is effecting the alpine environment. In addition, Nicola Ripley, the Executive Director has co-authored The North American Strategy for Alpine Plant Conservation along with the chief botanist of the Forest Service. The new Education Center has enabled us to expand the quality, quantity and type of cultural and educational opportunities - elevating the Gardens to a whole new level. In 2016, the Alpine Gardens hosted thought provoking educational exhibits, artists` workshops, and musical performances of the highest caliber. A series of Intimate Evening in the Gardens events featuring climatologists, scientists and artists accompanied these premiere programs. The Education Center also allows for daily staff interaction with our guests which ultimately translates into a superior experience. Trip Advisors raking of the Alpine Gardens is a testament to our success. 12.Who Currently funds your organization (other governments, private donations, user fees, etc.)? 32% Gift Shops 40% Individual donors 16% Town of Vail 10% Earned Income 2% Grants 13. Organization's mission statement: Betty Ford Alpine Gardens' mission is to deepen understanding and promote conservation of alpine plants and fragile mountain environments. 2 October 18, 2016 - Page 175 of 12.10 PM Betty Ford Alpine Gardens 10114115 Accrual Basis Balance Sheet As of September 30, 2015 Sep 30,15 Sep 30, 14 $ Change % Change ASSETS Current Assets CheckingfSavings 101 - Unrestricted Funds Paypal 610.65 121.95 488-70 400.74°% 105 • Petty Cash 105.5 • Gift Shop Cash 200.00 433.00 -233.00 -53.81°% 105 • Petty Cash -Other 100.00 100.00 0.00 0.0% Total 105 • Petty Cash 300.00 533-00 -233.00 -43.72% 106 • Total Checking I for reconcile] 107 • Unrestricted Checking 130.439.50 155,767.23 -25,327.73 -16.26% Total 106 • Total Checking t for reconcile) 130,439.50 155,757.23 -25,327.73 -16.26% Total 101 • Unrestricted Funds 131,350.15 156,422.48 -25,072.03 -16-03°% 120 • Temporarily Restricted Funds 122.8 • Education Center Funds- Temp Re 233,882.75 79.367.46 154.515.29 194,68% 126 • Temp, Restricted Savings 0-00 225,015.24 -225,015,24 -100.0% 128.3 • Diversify IGS Acct 337 0.00 1,064,743.28 -1.064.743-28 -100.0°% 126.5 • T. Rest Svings- Bldg Acct 1900 0.00 25,000.00 -25,000.00 -100-0% Total 120 - Temporarily Restricted Funds 233,882.75 1,394,125.98 -1.160,243.23 -83.22% 160 • Restricted Funds 165 - Restricted Endowment 165-0 • Permanently Rest. Endowment 389,175,00 416,834.00 -27,659.00 -6.64% 165-2 • Library Endowment- Perm Rstric 45,853-00 0.00 45,853.00 100.0% 165.5 • Board Designated Fund 70,819.77 76,030.96 -5,211.19 -6.85°% Total 165 • Restricted Endowment 505,847.77 492,864.96 12,982-81 2.63% Total 160 • Restricted Funds 505,847.77 492.864.96 12.982-81 2.63% Total CheckingfSavings 871,080.67 2,043,413.12 -1,172,332.45 -57.37°% Accounts Receivable Pledges Receivable Temp. Restricted Pledges 144,000-00 108,500.00 35,500-00 32.72% Total Pledges Receivable 144,000.00 108,500.00 35,500.00 32.72% 1200 • Accounts Receivable 175.38 0.00 175,38 100.0% Total Accounts Receivable 144,175.38 108,500.00 35,675.38 32.88% Other Current Assets 173 • Gift Shop Inventory Page 7 of 3 1 October 18, 2016 - Page 176 of 12,10 PM Betty Ford Alpine Gardens Long Term Assets 177 10114M5 178 Meditation Garden 179 Accrual Basis Balance Sheet Schoolhouse, Plaza, Childrens 185 Library As of September 30, 2015 Himilayan Garden 190 I nterpretationlDisplays Sep 30, 15 Sep 30, 14 $ Change % Change 173.2 • School House Inventory 14,058.14 8,110.07 5,948.07 73.34% 173 • Gift Shop Inventory - Other 151,869.42 121,723-94 30,145-48 24.77% Total 173 • Gift Shop Inventory 165,927.56 729,834.01 36,093-55 27-8% Total Other Current Assets 165,927.56 129,834.01 36,093.55 27.8% Total Current Assets Fixed Assets 175 Long Term Assets 177 Mountain Perrennial Garden 178 Meditation Garden 179 Alpine Rock Garden 182 Schoolhouse, Plaza, Childrens 185 Library 186 Himilayan Garden 190 I nterpretationlDisplays 191 • Education Center 192 • Village Gift Shop 194 Website 195 Otfice)Computer Equipment 196 Accumulated Depreciation Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities ACpounts Payable 2000 • Accounts Payable Total Accounts Payable Credit Cards 1st Bank Visa Total Credit Cards Other Current Liabilities Gift Certificates 209.1 • Loan From Board Member 210 • Payroll Liabilities 210.1 • Health Insurance 210,2 Co Unemployment 210.4 Federal Liabilities 1,181,183.61 2,281,747.13 -1,100,563.52 -48.23% 1,316.00 1.316,00 0.00 0.0% 254,006.37 254,006.37 0.00 0-0°% 145.061-42 145,061.42 0.00 0-0% 1,040,384.38 1,040,384-38 0.00 0.0°% 1,071 r842.20 1,071,842.20 0-00 0.0°% 2,440-97 2,440.97 0,00 0-0% 3,048-47 3,048.47 0.00 0-0°% 89,577.13 89.577-13 0.00 0.00% 3,450,209-84 209,720-71 3,240,489.13 1,545.15° 16,381.72 16,381.72 0-00 0,0°% 9.348-00 9,348.00 0-00 0.0% 55,895.33 55,895.33 0-00 0.0% -953,401.00 -953,401.00 0-00 0-0°% 5,186,110.83 1,945,621.70 3,240,489.13 166.55% 5,367,294-44 4,227,368.83 2,139,925.61 50.62% 153,855-89 29,893.59 123,962.30 414.68% 153,855-89 29,893-59 123,962.30 414-68% 390.98 480-36 -89-38 -18-61% 390.98 48036 -89.38 -18-61% 1,318.62 219.26 1,099.36 501.4% 600.000.00 0-00 600,000.00 100.0% 7.17 0.00 7.17 100-0% 3,086.64 3,854.87 -768.23 -19,93% 3,441-34 2,623.76 817-58 31.16% Page 2od3 October 18, 2016 - Page 177 of 12:10 PM Betty Ford Alpine Gardens 10114115 Accrual Basis Balance Sheet As of September 30, 2015 210.5 GO Liabilities 210.6 Simple Liabilities 210.7 Housing Liabilities 210.8 Child Care Liability Total 210 • Payroll Liabilities 2200 Sales Tax Payable 230A Accrued Vacation Payable 2308 Accrued Payroll Total other Current Liabilities Total Current Liabilities Total Liabilities Equity 290.1 - Unrestricted Net Assets 290.2 - Temporarily Restricted Net Asse 290.3 • Permanently Restricted Net Asse Net Income Total Equity Sep 30, 15 Sep 30, 14 Change % Change 845.00 660.00 185.00 28.03°% 3,487.88 2,644.71 843.17 31.88°% 1,850.00 0.00 1,850.00 100. % 244.44 328.29 -83.85 -25.54% 12,962.47 10,111.63 2,850.84 28.19°% 3,850.72 3,455.76 394.96 11.43°% 4,327.86 4,327,86 0.00 0.0% 9,785.114 8.804.93 980.11 11.13°% 632,244.71 26,919.44 605,325.27 2,248.66°% 786,491.58 57,293.39 729.198.19 1,272.74% 786,491.58 57,293.39 729,198.19 1,272.74% 3,357,163.86 541,997.34 2,815,166.52 519.41°% 470,560.75 1,703,319.63 -1,232,758.88 -72.37°% 342,350.83 291,350.83 51,000.00 17.51°% 1,410,727.42 1,633,407.64 -222,684.22 -13.63°% 5,580,802.86 4,170,075.44 1,410,727.42 33.83°% TOTAL LIABILITIES & EQUITY 6,367,294.44 4,227,368.83 2,139,925.61 50.62% Page 3 of 3 October 18, 2016 - Page 178 of APPLICATION FOR TOWN OF VAIL FUNDING Profit & Lass Statement Betty Ford Alpine Gardena FY 2016 Year -End Sep 15 Budget $ Over Budget %of Budget Occt'14 - Sep 15 YTDBudget $ Over Budget %of Budget Annual Budget ordinary Incornc azyense Income 301 • Operating Income 354 Total Operating Cash Income 305 • Annual Memberships 3,779-00 3,000.00 779.00 12597% 64.308.20 150,000.00 4,306-20 107.16% MOM 00 305,5 - TOV FETT Funds 0. OD 4.00 0.00 0-0% 67,000.00 57.OW.DO 0-00 100.0% 67.000.00 310 • Garden Donation Boxes 2,948-33 2,500-00 44833 11793% 14,072.54 11,500.00 2,572.54 122.37% 11.500.W 312-IndividuaIDonations-Operator 368-67 3,000.00 -2,611.33 12.960/. 88,431.58 80,000.00 9,431.58 111,79/0 80,000.00 320 • Operating Grants 0.DD 0.00 0. DD 00% 6,788.00 6,000.00 788-00 113.13% 6.00000 344 - Group Tours 0-00 250-00 -250.00 0.0% 1,000.00 2,050-00 -1,050-00 48.78% 2.050.00 345 • Facility Use 345,1 - FW mai Income- chairs 1.19100 4.00 3,191.00 100.0% 2,991.00 1,000.00 1,991.00 299.1% 1-01)0.00 345 • Facility Use -Other 3,675-00 0-06 3,675.0D 1DO.0% 12,585.00 2,800.00 9,785-00 44845% 2,813000 Total 345 - Facility Ilse 4,WO. 00 0.00 4,866.00 100.0% 15,576 00 3,800.00 11,T76.OD 409.9% 3.00000 360 • Events & Other Income 350.06 - Other FF Events Wrogra m i 596.00 5000 546. DO 1,192.0% 3,169-37 1.70D.00 1,489.37 167.611A 1,700-00 350.11 • Individuals Tours 7500 5000 25.0D 150.0% 2,29000 1,200.00 1,000-01) 183-33% 1,20000 350-12 • Children's program 0.00 0.00 000 0.0% 0-00 550.00 -550.00 0.0% 550.00 350-13 • Chef's in the Garden 565 W 0.00 565.00 100.6% 1.470.00 1.300.00 170.00 113 OW. 1,390-00 Total= Events &Otherincome 1,236.00 10000 1,136.OD 9,236.D% 6,859-37 4.75000 2,109.37 144.47% 4,75000 350.08 • Glft Shop S Merch- Sales 350-995 • School House Sales 12,411.19 12,189.50 221.69 10182% 80,838-12 96,663.03 -15,824.91 8363% 96,663.03 350-09 • Gift Shop & Merch. Sales • 36,517.62 35,528.16 989.46 102.79% 571,983.02 528,325 09 43,657.93 108.26% 526,325.09 Tota1350-09 Gift Shop & Merch. S4 48,928.81 47,717.66 1,21115 102.54% 652,821.14 624,988 12 27,833,02 104.45% 624,988.12 352 • Miscellaneous Income 352.1 Relmbursmentincome 1,289.30 0-00 1,289.30 100.0% 5,247-69 1,12500 4,122.89 486.48% 1,725.00 362 • Miscellaneous Income -Otho -531.39 0.00 531.39 100.0% 2,01717 85-00 1,932.17 2,373.14% 85.00 Tota[352 Miscellaneous Income 757.91 0.00 75791 1000% 7,265.06 1,21000 6.05506 600.42% 1,210,00 Total 354 Total Operating Cash Incl 52,904.72 56,567.66 6,337.06 111.2% 925,119.89 861,298.12 63,821.77 107.41% 861,298.12 Total 301 • Operating Income 52,9(74.72 56,567.66 6,337.06 111.2% 925,119.89 861,298 12 W.821 77 107.41% 861,298.12 Expense Total 401 • Administration 11,969-46 3.937.39 8,032.07 3040% 75,707.51 64,047-69 11,659.82 118.21% 64,047.69 Total 500 • Gardens 11,544.04 8.463.62 3.08042 136.4% 130,223.48 111,534.96 18,668.52 116-76% 111 534.96 Total 650 • Education 7,632.51 6,203-17 1,429.34 12304% 111,239.79 92,964.94 18,27485 119.66% 92,964-94 Total 600 - Development (Fundraising 7,356-52 7,121.50 23502 1033% 91,876-05 87,178.09 4,697% 10.5.39% 87,178.09 650 - Gift Shop Casts Total 650.1 • Alpine Treasures 46,07798 38,2130.95 7,677.03 120-62% 455.29448 425.006.93 30,287-55 10713% 425,00803 ToraI650,2 School House 14,276.57 10,54736 3,729.21 135-35% 71,77118 813.453,91 -8,682-73 89.21% 80,45391 Total 660- Gift ShopCos ts 60,35455 48,74831 11,606.24 123-81% 527,()8566 505-460.&4 21,604-82 10427% 505,460.84 Total Expense 98,857 -OB 74,473-99 24383.09 13274% 936,112-49 861,186.52 74,925.97 108.7% 861,186-52 Net Ordinarylncore e -35,952.36 -17,906.33 -18,046.06 200.78% -10,892.60 111-60 -11,104,20 -9,8500% 111.50 Other Income+Expen5e Other lncome Total 3613- Capita Itncome 33,800.00 1,563,758.09 361 - Endowment Income Total Total 386 • Interest Gain iLoss - End or -16,238.70 -6,613.49 387 • Don atlo ns to Endowment 0.00 57,00000 Total3sl Endowment Income Total -16,238.71) 44,386,51 Total Other Income 17,561.30 1,608,144.60 Other Expense 800 • Capital Expenses Total 895 • Capital Cash Expenses 339,689.82 3,302,169.96 896 • In-I(ind Capital Expense 0-0D 118,400.00 898 • Capitalized Expenditures -334,616.82 -3,240,489.13 Tara 1$00 • Capital Expenses 5,073.20 180,080-83 901 • Endowment MMag ementCQ$ta 439.86 6.34375 Total Other Expense 5,513.06 186,424.56 Net Other Income 12,046.24 4 1,421.720.02 to Net Income -23.964.12 -17,906.33 5,997.79 133.6'4 1,410,727.42 117-60 1,410,875.82 1,264,092-fi7°,6 1�iA6g - � MM)(Jr 1 zit 16 -Page 179 of Water Features Alpine Rock Garden 2000—Built 2000 — 2010 — Several fixes to feature. CO Alpines fixes leaks in lower pond due to rocks placed directly on liner, major pipe leakage just uphill of pumps. Issues continue with intermittent leaks. Lower pond liner and rocks removed. Entire lower pond covered in shotcrete. (Company from Idaho Springs) 2008 — Feature losing water. Maximum Comfort works to identify leaks. MC performs 60k worth of in-kind work to reconstruct the lower pool, re -line the lower drop of the waterfall. Leakage at a tolerable level according to TOV. BFAG receives $20k grant from TOV to finish aesthetic rock placement around lower pond performed by Maximum Comfort. Work begins on ARG waterfall. Water discovered to be running underneath liner near splash area. MC patches and places more rocks to help reduce splash. Several large cottonwoods removed near waterfall. 2015 — Town Of Vail alerts BFAG that gardens is using significant amount of water on a weekly basis. Control Valve installed on main line to reduce water usage. Significant drops in water levels detected in ARG basin when fill valve is turned off. New water meter installed. Average daily loss of 5.300 gallons calculated over the course of several weeks. Water discovered to be coming out of rock near splash area from unknown area near patch in splash area. MC brought in to assess. Waterfall turned off for rest of season at end of August. No repair work done in fall. Observation/Comments ARG water feature has continuously been problematic since the day it was built. Main waterfall stream consists of rocks stacked on a liner with no telling if water is running underneath rocks due to the design. Water loss continues with large drop at base of feature identified as main issue. Drains at the bottom of the pool do not allow water to fully drain at end of season leaving water sitting there all winter. Soil level near edge of pool is not properly container! which causes soil to wash into pond and collect at bottom. October 18, 2016 - Page 180 of Water Priority Problem Proposed fix Cost Year to fix loss 1 5,000-6,000 Major leak in Need to isolate leak TBD Spring 2016 gallons waterfall & fix TBD 2 Water loss in basin Monitor metier to In house Spring 2016 determine loss per day in basin. Isolate any leaks in basin and fix Aesthetic 3 Soil erosion into Create barrier with In house Summer 2016 problem basin rocks and concrete 4 Drains placed Raise lowest part of TBD 2017 unevenly causing basin to match water to sit in basin drains using shotcrete Beaver Ponds 2000 — Pools built as part of main ARG water feature 2004 — Ponds redesigned and separated from ARG waterfall. Two 1hp pumps circulate water from lower ponds to upper. %" fill valve with no meter. 2011— Pond liner near beaver dam fixed due to water pouring out from side. Sedges and grasses removed near edge. 1 of the pumps breaks leaving 1 pump which is determined to be enough to still circulate water. 2012 — 2015 — Fill valve near pumps breaks several times. Still no meter on this water feature. Observations/Comments Sedges and grasses are very problematic to this pond as they continue to grow further into the pond. Algae growth is very problematic each year. Fill valve is %" and very unreliable and easy to break. No water meter has been or is currently installed. Pump pit is falling apart and liner is sinking near the pit. Water levels are never consistent in hot parts of the summer. October 18, 2016 - Page 181 Water loss Priority Problem Proposed fix Cost Year to fix 1 No water meter Install water meter $150-$200 Spring 2016 TBD 2 Pump box sinking Dig out pump box $500 — Cost of Summer 2016 and liner being and redo or install new box pulled below water new box, reattach level of lower pond liner Possible contract work to be estimated 3 Upper fill box cover Replace cover. Add $150 2016 exposed. new filter Aesthetic 4 Liner near beaver Add soil to lift liner In house Summer 2016 dam showing and add rocks and logs to disguise ? 5 Sedges and grasses Cut back sedges and In house Fall 2016— growing into ponds grasses. Add a Spring 2017 possibly causing barrier to prevent water loss future encroachment Meditation Garden 1995 — Approximate year water feature was built. Pump is approximately 15-20 years old and a very heavy Shp pump. 2012 — Pump becomes clogged. Pump pit is dredged. New meter installed on fill line. 2015 — Meter breaks and is replaced. Circuit breaker continually trips and is fixed several times. Pump shuts down several times at end of August due to electrical issues. Pump does not turn on at all during September. No fix has been made. New pump and circuit breaker recommended. October 18, 2016 - Page 182 of Water Loss Priority Problem Proposed fix Pump not Replace pump Cost Year to fix Spring 2016 1 $2,500-3,200 working 2 Circuit breaker is Have electrician T81] Spring 2016 faulty and keeps look at wiring blowing. Could and propose be due to bad solution PUMP 300 gals per day 3 Hudson fill valve Find better In house with Summer 2016 when not not working solution to possible contract working properly properly causing Hudson float work for it to constantly valve or hook up plumbing fill pump pit. Old old valve, floating valve inactive Observations/Comments The pump pit is very hard to access due to its location and size of the manhole. The pump sits about 10ft down in a well which needs to be dredged every 2-3 years. The circuit for this pump has failed several times in the last few years causing the stream to overflow and flood the gardens. An old floating fill valve was replaced with a Hudson valve that sits in a very hard to access location. This type of fill valve is not reliable due to debris causing it to stay on for several hours and causing it to overflow. The water level of the pond is inconsistent and algae is a very big problem. Mountain Perennial Pond 1990`s?— Waterfall built 2008— Munro 5 H P pump installed at a cost of $2,638.91. No meter. 2030-2015 — Pond is regularly maintained, drained and dredged each season. 2015 — Water meter bought and will be installed spring 2016 Observations/Com ments The location and size of the pump pit is directly next to main path. The height of the pit and edge of liner flowing into pit causes the pump to suck up more water than what can fall into the pit. The electrical outlet sits very close water and is constantly kicked by the public causing it to October 18, 2016 - Page 183 of turnoff It has been recommended by several electricians that this needs to be moved for safety reasons. The pit cover is unattractive a safety concern to the public. Water Loss Priority Problem Proposed fix Cost Year to fix TBD 1 no water Install water $200 for Spring 2016 Spring 2016 meter meter meter. Installed In house 2 Pump pit Lower lip to TBD Summer 2016 height not allow water to equal to pond. flow into Covered by pump pit rock and easier. Figure unsightly. out better Pond level too solution to high. Pump covering pit, often runs dry. 3 Electrical Move outlet to Electrician ? outlet very better location work (possibly close to water. away from a TOV favor) Hazardous to water and public and public. employees and is easily kicked which turns off PUMP Ford Seeping waterfall 1990's? — Built, Uses a 1/2hp pump to circulate water. No meter. 2013 — Pump breaks and is replaced with another 1/2hp pump. No meter installed. ❑ bservations/Comments Low maintenance water feature. Pump was replaced once in the last 6 years. Pump can clog easily from leaves and debris. Some of the tubes that shoot water no longer work. Water loss Priority Problem Proposed fix Cost Year to fix TBD 1 No water meter Install water $100 for meter and Spring 2016 October 18, 2016 - Page 184 of Childrens Garden 2002 — Children's Garden and water feature built. 2 Munro 2hp pumps circulate water to middle and upper parts of stream. 1" fill valve with no meter. 2008 — 1 pump is replaced. Cost of $1,666.67. 2011— Water line that feeds middle section of stream cracks and breaks. Colorado Alpines irrigation technician, Eric, is called in to fix. The water line is abandoned due to cost and location of the break. Water line that feeds upper stream is used and determined to be satisfactory. Cost of fix is estimated to be around $1,500. 2012 — Pump is serviced. 2015 — Pump shows signs of not working properly due to excess water bubbling from underneath which causes water flow in stream to be reduced. Water meter ordered and to be installed spring 2016. Observations Comments The box in which the pump sits in is falling apart which causes serious skin irritation due to fiberglass material. The pump does not seem to be working properly and sucking up the amount of water that it should. The pump is scheduled to be serviced in the spring to determine if this is caused from the pump. October 18, 2016 - Page 185 of supplies to install. 2 A few of the Determine In house Spring 2016 water tubes way to unclog clogged. Not tubes allowing water to seep _evenly. Childrens Garden 2002 — Children's Garden and water feature built. 2 Munro 2hp pumps circulate water to middle and upper parts of stream. 1" fill valve with no meter. 2008 — 1 pump is replaced. Cost of $1,666.67. 2011— Water line that feeds middle section of stream cracks and breaks. Colorado Alpines irrigation technician, Eric, is called in to fix. The water line is abandoned due to cost and location of the break. Water line that feeds upper stream is used and determined to be satisfactory. Cost of fix is estimated to be around $1,500. 2012 — Pump is serviced. 2015 — Pump shows signs of not working properly due to excess water bubbling from underneath which causes water flow in stream to be reduced. Water meter ordered and to be installed spring 2016. Observations Comments The box in which the pump sits in is falling apart which causes serious skin irritation due to fiberglass material. The pump does not seem to be working properly and sucking up the amount of water that it should. The pump is scheduled to be serviced in the spring to determine if this is caused from the pump. October 18, 2016 - Page 185 of Water loss Priority Problem Proposed fix Cost Year to fix 1 No meter Install water $150 for Spring 2016 meter meter and supplies 2 Pump Diagnose TBD — In Spring 2016 bubbling and pump and house not pumping determine if sufficient pumps needs amount of to be serviced water for or replaced feature 3 Skimmer box Replace $150 ? failing apart skimmer box October 18, 2016 - Page 186 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Valley Community Television, DBA Public Access TV 5 2. Contact person: J.K. Perry, Executive Director 3. Mailing address: PO Box 5600, Avon, CO 81620 4. Telephone: 970-949-5657 5. E-mail address: jk@publicaccess5.org 6. Members and Titles of your governing board: Amy Phillips, Keller Williams — President Marci Colby, Beck Builds — Vice President Char Gonsenica, Eagle Valley Humane Society — Treasurer Mike Griffin, Vail Information Technology —Vail Representative Jake Wolf, Avon Town Council — Avon Representative Kim Blackford, Schools for Children of the World — Community Representative Andrew Zaback, Alpine Bank — Community Representative Scott Robinson, Walking Mountains Science Center — Community Representative 7. Amount of contribution requested: Approximately $127,000 This represents an increase of 10 percent in franchise fees received by the town from Comcast to a total of 40 percent. In 2010, the town's contribution to PATV5 decreased from 40 to 30 percent. Since 2010, PATV5 managed to improve and expand services, including free media production workshops so residents, students and nonprofits may learn how to create media with free access to PATV5 production equipment and have it distributed on Channel 5 and the internet; internet and mobile device distribution of video; coverage of Vail town council work sessions; recording of council meetings in high definition video; live television and internet coverage of council meetings; playout to cable subscribers and purchase of a space for the community to create media. 8. Organization fiscal year-end: December 31 9. Are your books audited? Yes 10. What category of funding is your organization applying for? Services 11. How will the contribution be used? Franchise fees fund outfitting and production of council meetings; free media education workshops, equipment access, and television and internet distribution for students, residents and nonprofits; capital equipment expenditures for cablecast to viewers; internet distribution October 18, 2016 - Page 187 of services; in-house productions; marketing; and operations. In the coming year, PATV5 plans to rebrand and implement a new marketing plan to more effectively communicate and interact with the community; redesign its website to focus on video content and more effectively convey what we do; improve cablecast quality for viewers by upgrading the equipment we use to send our signal to Comcast; and continued replacement of existing equipment so we can react to trends yet to be identified. With the 10 percent increase requested above (approximate increase of $32,000), PATV5 could offer additional services and equipment improvements that will benefit Vail residents, students, nonprofits and visitors. These include expanded media education opportunities, such as television studio production training that gives participants the skills to create their own local programming, pursue a career or advocate for a nonprofit cause. Estimated cost: $4,500. We also could dedicate additional time to community outreach and engagement to increase participation in our programs and services, such as media education and how to watch programming, such as council meetings. Estimated cost: $13,000. Another opportunity we could pursue is internet distribution in high definition to improve the viewing experience and resort community connectivity through expanded distribution to platforms such as Roku and Apple TV, to reach millennials who have "cut the cord," as well as viewers who don't subscribe to cable, such as second home owners, satellite subscribers and down valley residents. This would require investment in a hardware encoder to distribute HD video to viewers, increased internet bandwidth, and development of apps for Roku and Apple TV. Estimated cost $12,000. Finally, we could add coverage of a Town of Vail event, such as Vail America Days, Vail Tree Lighting Ceremony or behind -the -scenes pieces that showcase town services and employees. All of these would co -branded and sponsored by the Town of Vail. Estimated cost: $5,000 to $10,000. 12. How does your request support item 1C of the contribution policy? PATV5 provides coverage and television and internet distribution of council meetings to residents, guests, and second homeowners so they may receive government information and become civically engaged. We also empower residents and students to express their ideas and nonprofits to advocate for their cause through free media education, free access to production equipment and television and internet distribution. We strive to connect our resort community and provide a level of community access television commensurate with the town's high standards. 13. Who currently funds your organization (other governments, private donations, user fees, etc.)? PATV5 is primarily funded through franchise fees from the towns of Vail and Avon. In addition to franchise fees, Avon provides a yearly capital grant. PATV5 also generates service fees from video production of other government proceedings, including the Vail Recreation District Board of Directors, Minturn Town Council, Eagle County School Board and Eagle Vail Board of Governors. The organization provides low-cost video production to area nonprofits so they may advocate their cause among the community. To a lesser extent, we are funded through underwriting of video programming, such as Battle Mountain Huskies football. 14. Organization's mission statement: We empower the local community, through media education and technology, to become civically engaged, express ideas, and advocate for causes. 2 October 18, 2016 - Page 188 of APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format instead of this form, as long as part of the application's single electronic file (no multiple files please) Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: 2015) Assets: Checking and savings $131,689 Accounts receivable $13,679 Fixed Assets 281 Metcalf Building $216,000 281 Metcalf Improvements $29,284 A/D — Equipment $-299,572 Equipment $322,016 Total Assets $409,442 Liabilities: Payroll $4,892 Long Term Liabilities 281 Metcalf Mortgage $128,774 Total Liabilities $133,666 Net Worth (Total Assets Minus Total Liabilities) $275,776 October 18, 2016 - Page 189 of APPLICATION FOR TOWN OF VAIL FUNDING Public Access TV 5 Profit and Loss 2015 I October 18, 2016 - Page 190 of Jan - Dec 15 Ordinary Income/Expense Income Donations 56.43 Income Restricted Grants 10,000.00 Underwriting 19,700.00 Total Restricted 29,700.00 Unrestricted Franchise Fees Avon 41,095.10 Vail 93,637.77 Total Franchise Fees 134,732.87 Interest Income 47.96 Membership Dues 135.00 Production Income DVD 335.00 Filming/Editing 18,450.00 Total Production Income 18,785.00 Rebate 29.58 Total Unrestricted 153,730.41 Total Income 183,430.41 Total Income 183,486.84 Gross Profit 183,486.84 Expense Expenses Operational Expenses 281 Metcalf Operating Dues 5,024.00 281 Metcalf - Other 7,487.42 Total 281 Metcalf 12,511.42 Advertising 30.00 Bank Service Charges 126.00 Dues and Subscriptions 729.77 Insurance Equipment 1,809.00 Health 9,355.00 Liability/Property 2,555.00 Officers and Directors 983.00 I October 18, 2016 - Page 190 of Workers Compensation 582.00 Total Insurance 15,284.00 Licenses and Permits 333.27 Marketing 1,684.78 Meals 253.27 Office Equipment 144.43 Office Supplies 485.04 Payroll Expenses 7,661.91 Postage and Delivery 452.74 Professional Fees Accounting 1,070.00 Professional Fees - Other 300.00 Total Professional Fees 1,370.00 Repairs Building Repairs 1,989.35 Computer Repairs 347.50 Equipment Repairs 269.00 Total Repairs 2,605.85 Salary & Wages - Operational 8,200.56 Utilities Cell Phone 900.00 Comcast 589.83 Gas and Electric 2,130.33 Telephone 1,101.86 Total Utilities 41722.02 Total Operational Expenses 56,595.06 Program Expenses Capital Improvements 5,844.31 Savings to Community Tech Fund 16,500.00 Comm. Tech Fund Improvements 7,672.50 Fuel 2,064.24 Program Subscriptions 3,820.88 Program Supplies Other 839.67 Total Program Supplies 839.67 Salary & Wages - Program 89,104.59 Total Program Expenses 125,846.19 Total Expenses 182,441.25 Void 0.00 Total Expense Net Ordinary Income Net Income I 182.441.25 1,045.59 1,045.59 October 18, 2016 - Page 191 of June 30, 2016 Town of Vail Ms. Carlie Smith 75 S. Frontage Road Vail, CO 81657 Dear Ms. Smith: YouthPower365 is honored to submit a proposal requesting $10,000 to support a Nordic Ski program at Red Sandstone Elementary School as part of our PwrHrs program at this site. YouthPower365 is excited that we have been able to bring programming the Red Sandstone this past school year and work in partnership with Vail Rec District to provide quality after school experiences to Red Sandstone students. We are proud to report that there are 50 students at Red Sandstone currently enrolled in PwrHrs; of these students, 92% of students experienced growth in Oral Reading Fluency (ORF) and 100% of students experienced growth in Math Computation (MCOMP) over the 21 week program. After an initial pilot Nordic program at Homestake Peak and Avon Elementary School, we have determined that Red Sandstone Elementary School would be the best site for continuation of this enrichment piece of PwrHrs. For 19 years, YouthPower365 has been making a positive impact on children and families within Eagle County, Colorado. We aspire to serve every child every day in the Vail Valley. We currently provide direct programming to over 4,000 youth, and we impact every child in every classroom by helping raise the overall academic performance of students. For each child with whom we work, we see an improved educational demeanor that ripples outward to positively impact the overall educational atmosphere in all our classrooms. Our mission is to, "elevate arts, athletics and education for all youth in Eagle County." Our goal is to bring critical education, enrichment, and life skills programming to the most at -risk and underserved youth within our community to help ensure that every Eagle County child can realize his or her full potential. YouthPower365 takes a "cradle -to -career" approach: our programs span early childhood initiatives; afterschool and summer programs, which include academics, cultural enrichment activities, and fitness and nutrition education; as well as scholarships and professional development support for high school students. Our programs are outcomes -focused, data -driven, and informed by close partnerships with Eagle County Schools and other cross -sector collaborative partners. Thank you for your consideration of this request. Should you have any additional questions, please feel free to contact me at (970) 748.5980 or mthuon(@_vvf.org. Best regards, Melisa Rewo - huon ►1I VAI LL EY FOUNDATION arta. athletics. education P.O. BOX 309, VAI L CO 81658 90 BENCHMARK RD., STE. 300, AVON, CO 81620 970 777 2015 VVRORG 92 of APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 2. 3. 4. 5. 6. 7. 8. 9. 10 11 Name of organization: Contact person: Mailing address: 81620 Telephone: E-mail address: Members and Titles of your governing board Amount of contribution requested: Organization fiscal year-end: Are your books audited? YouthPower365 Olivia Snider, Grant Writer PO Box 6550, Avon, CO (970) 748.5989 osnider@vvf.org See page 5 $10,000 09/30/2016 Yes What category of funding is your organization applying for? (see definitions on page 1): Services How will the contribution be used? Narrative The contribution will be used to fund YouthPower365's new Nordic program at Red Sandstone, a component of YouthPower365's largest program, PwrHrs. YouthPower365 currently serves over 4,000 youth in direct programs (including PwrHrs), and we impact every child in every classroom through helping raise the overall academic performance of students. For each child with whom we work, we see an improved educational demeanor that ripples outward to positively impact the overall educational atmosphere in all our classrooms. Our ultimate goal is to ensure that every child in Eagle County has access to the academic, enrichment, and developmental support needed to be successful later in life. PwrHrs extended learning programs, which include PwrHrs Afterschool and PwrHrs Summer, were developed with the goal of creating a brighter future for Eagle County by extending educational and enrichment opportunities to lower income youth and October 18, 2016 - Page 193 of addressing the growing disparities within our community. PwrHrs houses these extended learning and enrichment opportunities within Eagle County schools and utilizes Eagle County teachers as program instructors. This approach maximizes convenience for students and families and pays teachers a supplemental income to off -set the cost of living and ensure retention of quality educators. The afterschool programs run concurrently with the school year providing an additional two hours of instruction per school day, while the summer program runs from four to six weeks each year, providing 12 hours of academic support and 4 hours of enrichment activities per week. The proposed Nordic program is an enrichment component of the overall PwrHrs program. The overall Nordic program, conceptualized in October of 2014 by Geoff Grimmer, Principal of the Vail Ski and Snowboard Academy (VSSA); Dan Wieland, Nordic Program Director of Ski and Snowboard Club Vail (SSCV); and Eric Pepper, Nordic Head Coach of SSCV, was designed to expose a new group of youth to Nordic skiing and to identify youth with natural athletic inclinations toward Nordic skiing for possible future enrollment to SCCV/VSSA in Nordic. During the pilot programs at Avon Elementary School and Homestake Peak School, Nordic coaches ran sessions with approximate 40 youth currently enrolled in the KidSTRONG program at two school sites. Youth were given a brief introduction to the sport, and were able to take to the slopes to experience Nordic equipment first hand. After these initial training sessions, the pilot program was evaluated by administrating and assisting staff. Strengths and weaknesses were assessed along with how well it was received among the students and any logistical difficulties. Based on these assessments of the pilot Nordic program, YouthPower365 has determined that a new school location — Red Sandstone Elementary School — is the best fit for the continuation of the program. YouthPower365 will transfer programming to Red Sandstone Elementary School (RSES) and transform it to a full Nordic program called First Ski. The school and community have wanted an after school program from YouthPower365 for years but lack of funding has prevented any such action. Program Objectives Primary • Expose students to winter sports opportunities within their community • Provide high quality winter sport enrichment programs that provide physical activity and nutritional education • Develop a pathway for gifted and talented winter sports athletes to continue the sport beyond YouthPower365 programs Secondary • Increase the academic scores of the students in the program • Increase the nutritional knowledge of the students • Improve the social emotional wellness of students in the program • Develop a sustainable and replicable curriculum that can be utilized year after year and made available to other program Demographics and Measurement RSES currently enrolls 271 students with 28.04% receiving free or reduced lunch. YouthPower365 currently has 50 students in PwrHrs at RSES with 58% being Hispanic, E October 18, 2016 - Page 194 of 38% English Language Learners. Of these students, 92% of students experienced growth in ORF and 100% of students experienced growth in MCOMP over the 21 weeks. YouthPower365 uses CiviCore, an online database, to track information from all programs including: attendance, student information & emergency contact numbers, survey results, demographics, and more. A survey is administered twice a year to access the growth in knowledge around health, fitness & nutrition. In addition, YouthPower365 distributes the Child Trend survey, which measures students' social emotional status in the form of school engagement, self-concept/relationships, self- regulation/behavior, and healthy physical development. YouthPower365 administers and evaluates academic data by using AimsWeb MCOMP (Math Computation) and ORF (Oral Reading Fluency) three times/school year. Project Team YouthPower365 Project Coordinator (Peter Barclay): Since taking on the role of Senior Program Manager, Peter has developed a feedback rubric for part-time staff; collaborated with VP of Education on strategic planning; led summer programming; and assisted with the scholarship program as a staff liaison. Before moving to the Valley, Peter was the Athletic Director at DSST, a STEM school in Denver, where he created the athletic culture of the program. While at DSST, Peter grew in his role as an educator, accepting responsibilities as teacher (Health and Physical Education), house leader, curriculum lead (physical education), and then Dean of Students. Peter has an undergraduate degree from Brunel University West London and a Masters in Sports Administration from University of Northern Colorado. YouthPower365 Project Coordinator (Laura Watkins): Laura has worked in PwrHrs KidSTRONG in elementary schools since 2010 and is dedicated to extending the program to Nordic skiing. She most recently managed and led sessions for the past year within the Girl PowHER program, YouthPower365's middle school girls' empowerment initiative. Laura has a background of assisting the implementation of programs from conception to completion. Her duties will include coordinating student sign-ups, communicating with the site coordinators, securing Nordic coaches, coordinating transportation of the students and more. Vail Ski & Snowboard Academy (VSSA): VSSA is an Eagle County Public School & the first public ski & snowboard academy in the country. This project will use training facilities located at VSSA; students will be able to tour the campus. As a college preparatory school, the goal of VSSA is to challenge its student -athletes with a rigorous academic curriculum while supporting a world-class training & competition schedule. Since every VSSA student is a full-time SSCV athlete, every aspect of the school, including academics, scheduling & academic support, is structured to accommodate the needs of FT student athletes. Ski & Snowboard Club Vail (SSCV): SSCV provides winter sport programs to the youth of Eagle County. A close partner with YouthPower365 in this project, Nordic coaches at SSVC and training facilities at Maloit Park and Vail Nordic center will be utilized for youth development in the sport. Scholarships will be offered to allow students to continue in SSCV winter sport programs. Founded in 1962 to provide training & competition programs for aspiring young ski racers, SSCV is one of the Vail Valley's oldest non- profits. Today, the organization instills values of character, courage & commitment in more than 500 kids who participate in snow winter sports programs each year. Maloit Park: In the beautiful setting of Maloit Park in Minturn, Colorado sits 10 kilometers 3 October 18, 2016 - Page 195 of of Ski and Snowboard Club Vail designed, built, and maintained Nordic trails. First opened in 2011, the SSCV Nordic Center has quickly become the setting for world-class training and competition. At the same time, the trails provide a great place for the community to enjoy the outdoor sports of Nordic skiing and snowshoeing. Vail Recreation District (VRD): VRD offers diverse, exceptional recreation opportunities that enhance the physical, social, and emotional well-being of its residents and guests. Vail Nordic Center (VNC): This local business provides Nordic ski rentals, lessons and information on the sport to the EC community. Dan Weiland: Dan is the Nordic Program Director of SSCV and one of the conceptualizing partners for the project. As head coach, he led every year one session trained KidSTRONG staff to ensure the successful continuation of the program. Dan began alpine skiing at the age of 4 and Nordic skiing around age 12. He attended the University of Colorado and skied for them for 5 months. He was named Head Nordic Coach of Vail Mountain School in 1998 and has coached there since. Eric Pepper: Eric is the Nordic head coach at SSVC and one of the trainers dedicated to the project. He has coached junior athletes to the highest level of competition: Junior Nationals, Scando Cup, US Nationals as well as regional and national events in between. 11. How does your request support item 1 C of the contribution policy? YouthPower365's Nordic Ski program at Red Sandstone Elementary aligns with the Town Council's mission to grow a vibrant, diverse economy and community by supporting a new Nordic program designed to introduce the sport to students who would not otherwise have the opportunity to participate. As a unique component of our overall KidSTRONG program, the RSES Nordic First Ski program will highlight Vail both as a world-class ski community and as a strong supporter of education and enrichment programs for Eagle County youth. This program also supports comprehensive nutrition and physical fitness education, an essential component of any healthy, thriving community. The objective is to give students the tools they need to live healthy, productive lives and to become leaders in our Vail Valley community. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Percentage Funding Source 1.2 % Government grants (federal, state, county, local 0.87 % Government contracts 13.16 % Foundations 5.6 % Business 41.1 % Events include event sponsorships 18.74 % Individual contributions 0.06 % Fees/earned income 19.27 % Donor Advised Fund Distribution 100 % TOTAL (must equal 100%.) 2 October 18, 2016 - Page 196 of 13. Organization's mission statement: YouthPower365 elevates Education, Arts and Athletics for the youth of Eagle County through early childhood, K-12, and higher education programs. We provide development and education programming for over 4,000 kids from cradle to career. Vail Valley Foundation Board of Directors 2016 Andy Arnold Mike Imhof John Arnold Chris Jarnot Hans Berglund George Johnson Judy Berkowitz Alexia Jurschak Jenn Bruno Kent Logan Steve Coyer Doug Lovell Jack Crosby Peter May Andy Daly Kaia Moritz Ron Davis Brian Nolan Bill Esrey Bobby Patton Johannes Faessler (community member) Michael Price Tim Finchem Eric Resnick Harry Frampton Doug Rippeto Pete Frechette Dick Rothkopf Steve Friedman Ken Schanzer John Garnsey Mike Shannon Margie Gart Stan Shuman George Gillett (Emeritus) Rod Slifer Donna Giordano Ann Smead Sheika Gramshammer Hap Stein Marty Head Kristin Tang Mike Herman Oscar Tang (Emeritus) Al Hubbard Fred Tresca Bill Hybl, Sr. (Emeritus) Stewart Turley Bill Hybl, Jr. Betsy Wiegers 5 October 18, 2016 - Page 197 of APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format instead of this form, as long as part of the application's single electronic file (no multiple files please) Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: 09/30/2016) Assets: Cash and cash equivalents $844,478 Promises to give, net $279,257 Property and equipment, net $46,276 Total Assets $1,170,011 Liabilities: Accounts payable $23,533 Accrued expenses and other liabilities $68,982 Intercompany payable $882,157 Total Liabilities $974,672 Net Worth (Total Assets Minus Total Liabilities) $195,339 [I October 18, 2016 - Page 198 of APPLICATION FOR TOWN OF VAIL FUNDING Profit & Loss Statement Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Bud Revenues: (List by funding source) 23 - Star Dancing Gala Contributions $80,000 Title Sponsor $320,000 Ticket Sales $60,000 Auction Revenue $275,000 Education Annual Fund $400,000 Total Revenues SDG w/o trades $1,135,000 50 - Education Interest Income $1,000 Government Support $185,000 Cornerstone $80,000 Major Gifts $650,000 Supporting Gifts $170,000 Grassroots $20,000 Participation Fees $95,000 Donor Advised LT CCTC Invest $475,000 Grants 700,000 $35,000 Fundraising Events - Other Events $190,000 Total Revenues 50 w/o trades $2,566,000 Total Revenue $ 3,701,000 Expenses: 11 - Copa Community Coaches $15,000 Labor $31,276 Supplies - Program Equipment $1,500 Supplies - Program Supplies $36,000 Training $2,000 Total Expenses $85,776 12 - Power Hours Labor - Avon Elem $90,000 Labor - Bry Crk Middle $52,000 Labor - Eagle Vly Middle $25,000 Contract Labor $6,000 Labor - Edwards Elem $40,000 Labor - Gypsum Crk Middle $25,000 Labor - Gypsum Elem $65,000 Labor - Homestake Peak $35,000 VA October 18, 2016 - Page 199 of Labor - June Creek Elem $55,000 Labor - Red Hill Elem $26,000 Labor - Community Coaches $12,000 Labor- Ealge Vly EI $22,000 Labor- Ealge Vly high - Labor - Red Sandstone Elem $25,000 Labor - Anti -Bullying $15,750 HR Staffing Expenses $2,000 Labor $276,796 Repairs & Maintenance $2,000 Supplies - Program Snacks $13,000 Supplies - Program Equipment $10,000 Supplies - Program Supplies $11,000 Supplies - Training $8,000 Transportation $85,000 Total Expenses $901,546 13 - Girl PowHER Labor - Bry Crk Middle $1,500 Labor- Eagle Vly Middle $3,000 Contract Labor $1,500 Labor - Gypsum Crk Middle $3,000 Labor $117,091 Programming $21,340 Supplies - Program Snacks $1,000 Supplies - Program Equipment $2,100 Supplies - Program Supplies $6,500 Training $2,400 Transportation $3,200 High School Programming $10,490 Total Expenses $173,121 14 - Sowing Seeds Contract Labor $55,000 Labor - Brush Creek Elementary $3,000 Labor $15,236 Repairs & Maintenance $7,000 Supplies - Program Equipment $5,000 Supplies - Program Supplies $20,000 Training $1,500 Transportation $1,000 Total Expenses $107,736 15 - Celebrate The Beat Contract Labor $145,000 Labor $19,625 Transportation $1,500 Total Expenses $166,125 16 - First Notes Labor - Avon Elem $44,000 Labor - Berry Creek $12,000 Contract Labor $10,000 E:3 October 18, 2016 - Page 200 of Labor- Edwards Elem $12,000 Labor $30,201 Programming $350 Repairs & Maintenance $4,000 Supplies - Program Supplies $6,000 Training $1,000 Transportation $1,000 Total Expenses $120,551 18 - Summer Enrichment Labor - Avon Elem $25,000 Labor - Bry Crk Middle $30,000 Contract Labor $1,000 Labor - Gypsum Crk Middle - Labor - Gypsum Elem $25,000 Labor - Homestake Peak - Labor - Community Coaches $2,000 Labor - Eagle Valley Middle - Labor $89,360 Supplies - Program Snacks $10,000 Supplies - Program Supplies $18,750 Transportation $30,000 Total Expenses $231,110 High School and Internships Labor - EVHS $2,500 Labor - BMHS $1,000 Supplies - Program Supplies $1,000 Supplies $500 Transportation $1,000 Total Expenses $6,000 23 - Star Dancing Gala Bank Charges/CC Fees $13,000 Contract Labor $12,000 Fulfillment $25,000 Invitations $3,492 Labor $2,200 Mail - Postage/Shipping $1,500 MKTG - Creative Development $4,000 MKTG - Print Advertising $2,700 Media - Video $12,500 Non -Social Food $1,940 Signs $1,000 Social - Audio Visual $52,000 Social - Decorations $9,700 Social - Entertainment $2,200 Social - Food & Beverage $90,000 Social - Other $1,200 Social - Rentals $64,000 Supplies $800 Talent/Performers $42,000 Transportation $4,000.00 Total Expenses $345,232 9 October 18, 2016 - Page 201 51 - Development Social -Fundraising Event $60,000 Invitations $2,900 Entertainment $10,000 Development Collateral $12,000 Total Expenses $84,900 50 - Education Accounting $13,000 Auto Maintenance $200 Bad Debt $10,000 Bank Charges/CC Fees $9,000 Board Meetings $1,000 Contract Labor $30,247 Depreciation $18,000 Dues & Subscriptions $5,000 Employee Appreciations $3,000 Employee Benefits $2,000 Equipment Rental $11,000 Foundation Sponsorship $5,000 HR Staffing Expenses $2,000 Gifts $1,000 IT - Software Maintenance $5,000 IT - Hardware Maintenance $1,000 Labor $114,917 Lodging $1,000 Mail - Postage/Shipping $2,000 MKTG - Creative Development $15,000 MKTG - Digital Advertising $2,000 MKTG - Print Advertising $9,000 MKTG - Team Expense $10,000 MKTG - Radio $1,000 Media - Video $10,000 MKTG - Branding $15,000 Non -Social Food $1,000 Rent $68,938 Rent - Storage $3,523 Repairs & Maintenance $1,500 Software $3,000 Supplies $15,000 Supplies - IT $500 Cell Phone $8,000 Training $5,000 Transportation $3,000 Volunteer Recognition $2,500 Total Expenses $408,325 55 - Success at Six Success at Six $210,000 Total Expenses $210,000 56 - Great Start 10 October 18, 2016 - Page 202 of Labor- Avon Elementary $16,000 Labor- Eagle Valley Middle $16,000 Labor- Gypsum Elementary $24,000 Labor- June Creek Elementary $16,000 Labor $30,023 Supplies - Program Snacks $2,000 Supplies $2,000 Training $400 Transportation $4,000 Total Expenses $110,423 57 - Magic Bus Auto Maintenance $5,000 Labor $202,990 Supplies - Program Supplies $9,950 Training $2,100 Transportation $5,000 Total Expenses $225,040 58 - Learn Through Play- Early Childhood Initiative Labor - Community Coaches $90 Labor $114,837 Supplies - Program Supplies $7,790 Training $3,000 Transportation $2,000 Total Expenses $127,717 54 - Parent Mentors Contract Labor $39,716 HR Staffing Expenses $685 Labor $50,662 Non -Social Food $2,600 Supplies - Program Equipment $5,420 Supplies - Program supplies $32,082 Training $19,000 Transportation $4,000 Total Expenses $228,496 84 - Scholars - Program IT - Software Maintenance $800 Labor $21,750 Social Rentals $1,000 Supplies $4,000 Transportation $600 Total Expenses $28,150 Total Expenses $3,560,249 Total Revenue Minus Expense $140,751 11 October 18, 2016 - Page 203 of STARTING fV HEARTS APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Starting Hearts 2. Contact person(s): Alan Himelfarb, Executive Director Cheryl Lindstrom, Grant Writer 3. Mailing address: PO Box 2981, Avon, CO 81620 Physical address: 219 Avon Center, 100 West Beaver Creek Blvd., Avon, CO 81620 4. Telephone: 949.929.5715 Alan 970.390.1512 Cheryl 5. E -Mail: alan@startinghearts.org Cheryl. Lindstrom@gmail.com 6. Members and Titles of your governing board: Chairman: Lynn Blake Members: Christine Albertson, Carolyn Connolly, Ilene Gauger, Graham Kane, Jacquie Landt, Mike McGee, Russell Molina, Jim Spell, Doe Browning, Mary Sperling, Sue Froeschle 7. Amount of contribution requested: $20,000 8. Organization fiscal year-end: December 31 9. Are your books audited? No, the Starting Hearts budget does not allow for the high cost of audited statements. Its books are compiled each quarter by Vail Tax & Accounting, which also files all IRS reports. Additionally, Starting Hearts is GuideStar Gold rated for transparency of all financial records. 10. Services (formerly Tier III) 11. A. How will the contribution be used? Starting Hearts will utilize the requested funds for the following initiatives: • Place two additional defibrillators in identified high -traffic locations within town boundaries. • Produce and place internationally -recognized signage for defibrillators throughout the Town of Vail. • Train approximately 200 full-time and 100 seasonal Town of Vail staff in lifesaving skills. • Extend service programs for all current defibrillators within town boundaries to ensure 24/7/365 functional availability. • Renew the annual license for PulsePoint software for continuity with Vail Public Safety Communications Center's reverse -911 messaging. Starting Hearts 1 2017 Town of Vail Application for Funding October 18, 2016 - Page 204 of STARTING fV HEARTS B. How does your request support item 1C of the contribution policy? Since its inception in 2010, Starting Hearts has focused its efforts on providing the education and medical devices for our residents to act as citizen first responders in cases of Sudden Cardiac Arrest (SCA). Because this life-threatening emergency can occur at any place or time and currently has a very low survival rate, increasing the number of trained individuals and availability of public defibrillators has a significant and direct impact on survival rates. As recently as March 2016, this need was realized when a visitor experienced SCA while in Vail's Back Bowls. The quick response by bystander CPR, deployment of a defibrillator with multiple shocks, and Dr. Jerry Greenberg's intervention on the mountain were significant in his survival. The Town of Vail has fully supported Starting Hearts initiatives in the past, and this grant cycle will allow Starting Hearts to substantially advance its effort in making the Town of Vail a model for the nation. Starting Hearts intends to bring national attention to this model, both in concept and its realization. Per 1 C of the contribution policy, this request provides specific services that support the Town's infrastructure, physical plant improvement and maintenance, world-class image and capability, and readiness to provide lifesaving care to visitors and residents alike. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Starting Hearts receives funding from five primary sources: 1. Special Events (All You Need is Heart) 2. AED Sales and Maintenance Contracts 3. Private Donations 4. Operating Grants 5. Project -specific Restricted Grants 13. Organization's mission statement: Mission: To save the lives of Sudden Cardiac Arrest victims. Vision: To make our home a model community for the nation, creating safer environments for victims of sudden cardiac arrest, the nation's leading cause of unexpected death. Purpose: Provide free education in lifesaving skills, including the administration of CPR and defibrillation; develop widespread access to defibrillators in public places; implement citizen first responder strategies; and improve outcomes for SCA victims. Starting Hearts 2 2017 Town of Vail Application for Funding October 18, 2016 - Page 205 of Starting Hearts STATEMENT OF FINANCIAL POSITION As of December 31, 2015 Accrual Basis Monday, June 20, 2016 07:53 AM GMT -7 October 18, 2016 1/Fuge 20, TOTAL ASSETS Current Assets Bank Accounts Checking 35,596.11 Petty Cash 352.56 Savings 105,006.39 Total Bank Accounts $140,955.06 Accounts Receivable Pledges/donations Receivable 0.00 Total Accounts Receivable $0.00 Other current assets Inventory Asset 5,366.45 Jewelry (deleted) 541.00 Undeposited Funds -7,275.00 Total Other current assets $ -1,367.55 Total Current Assets $139,587.51 Fixed Assets Accumulated Depreciation -10,793.00 Building 16,250.55 Building - In-kind 110,000.00 Furniture & Fixtures 2,399.35 Furniture & Fixtures - In -Kind 9,625.00 Machinery & Equipment 5,500.00 Office improvements - In-kind 28,981.44 Vehicles 5,000.00 Total Fixed Assets $166,963.34 TOTAL ASSETS $306,550.85 LIABILITIES AND EQUITY Liabilities Current Liabilities Credit Cards Credit Card 25.00 Total Credit Cards $25.00 Other Current Liabilities Line of Credit 2,013.09 Loan 20,302.00 Payroll liabilities 0.00 Total Other Current Liabilities $22,315.09 Total Current Liabilities $22,340.09 Total Liabilities $22,340.09 Equity Opening Balance Equity 0.00 Retained Earnings 59,389.38 Net Revenue 224,821.38 Total Equity $284,210.76 TOTAL LIABILITIES AND EQUITY $306,550.85 Accrual Basis Monday, June 20, 2016 07:53 AM GMT -7 October 18, 2016 1/Fuge 20, 4/3/2016 Report: Statement of Cash Flows Starting Hearts STATEMENT OF CASH FLOWS January - December 2015 TOTAL OPERATING ACTIVITIES Net Revenue 224,220.38 Adjustments to reconcile Net Revenue to Net Cash provided by operations: Pledges/donations Receivable -15,585.00 Inventory Asset -5,366.45 Jewelry (deleted) -541.00 Payroll advances (deleted) 1,350.00 Credit Card -4,155.66 Line of Credit 2,013.09 Loan 20,000.00 Payroll liabilities -1,049.82 Total Adjustments to reconcile Net Revenue to Net Cash provided by operations: -3,334.84 Net cash provided by operating activities $220,885.54 INVESTING ACTIVITIES Building -16,250.55 Building - In-kind -110,000.00 Furniture & Fixtures -2,399.35 Furniture & Fixtures - In -Kind -9,625.00 Office improvements - In-kind -28,981.44 Net cash provided by investing activities $ -167,256.34 Net cash increase for period $53,629.20 Cash at beginning of period 71,796.50 Cash at end of period $125,425.70 Sunday, Apr 03, 2016 02:46:52 PM PDT GMT -6 hftps:Hgbo.intuit.com/c32lvl6O3.484/1540320036/reports/execute?rptid=1540320036-CASH_FLOW-view-1459716305692&modal=trL@Ctober 18, 2016- Pagc/207 of Starting Hearts BUDGET OVERVIEW: 2016 BUDGET - FY16 P&L January - December 2016 REVENUE Corporate Sponsorships DEFIB Sales Foundations/Government Grants Private Donations Special Events Teaching Revenue Total Revenue Total 50,000.00 37,500.00 45,500.00 77,000.00 72,000.00 3,000.00 285,000.00 COST OF GOODS SOLD Cost of Goods Sold -Programs 3,400.00 HeartRod 2,000.00 Instructor Fees 14,000.00 PulsePoint Licensing 8,000.00 Supplies & Materials 6,500.00 Total Cost of Goods Sold -Programs 30,500.00 Total Cost of Goods Sold 30,500.00 GROSS PROFIT 254,500.00 EXPENDITURES Accounting Fees 3,400.00 Advertising 12,000.00 Auto/Fuel 1,000.00 Bank Charges & Credit Card Fees 1,350.00 Common Area Maintenance 6,000.00 Communications 1,200.00 Dues & subscriptions 1,200.00 Events 40,000.00 Fundraising 12,000.00 Insurance 4,800.00 IT/Website 6,000.00 Legal & Professional Fees 1,000.00 Marketing 7,200.00 Meals and Entertainment 1,200.00 Miscellaneous Expense 2,400.00 Office Supplies 2,050.00 Postage & Printing 2,800.00 Repair & Maintenance 1,200.00 Salaries & Wages 120,000.00 Total Expenditures 226,800.00 NET OPERATING REVENUE 27,700.00 OTHER EXPENDITURES Interest 400.00 Total Other Expenditures 400.00 Tue, Jun 28 9:33AM GMT -7 October 18, 2016 - Page 208 of Total NET OTHER REVENUE -400.00 NET REVENUE $27,300.00 Tue, Jun 28 9:33AM GMT -7 October 18, 2016 -Page 209 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Mountain School 2. Contact person: _baron Ciszek 3. Mailing address: 3000 Booth Falls Road, Vail, CO 81657 4. Telephone: 970.477.7170 5. E-mail address: aaron@vms.edu 6. Members and Titles of your governing board: Please see attached Board of Trustees list 7. Amount of contribution requested: $25,000 8. Organization fiscal year-end: June 30 9. Are your books audited? Yes 10. What category of funding is your organization applying for? (see definitions on page 1): Vail Mountain School (VNIS) would like to apply for funding through the Services category. The rebuilt Bandon Alumni Field will add to the Town of Vail's (TOV) accessible physical plant by providing a world class competition and practice space with parking for iconic events, specifically designed to meet both our community's and our guests' passion for lacrosse and soccer. Through this capital project, VMS will help the TOV Council address objectives of the 2015-17 Action Plan: a. Elevate the Experience: Observing the "Vail Brand" while "preserving our earth," Bandoni Alumni Field will provide a world class pitch for guests and local teams while also focusing on the safety of athletes (and children) as well as the protection of our streams, creeks, and rivers. Valle• guests (and community members; will appreciate the deliberate efforts to protect both people and our pristine environment by taking advantage of the latest technologies available in turf, paddings, and infills. One of the first fields in the US to utilize these advanced technologies, this field will position Vail at the vanguard of athlete and environmental protection. (Please see attachments for a comprehensive list of enuironmenta! testing.) b. Enhance the Local Economy: The field will continue to be a community space that supports iconic events such as the Vail Lacrosse Shootout and Vail Cup. Built with specifications optimized for lacrosse and soccer playability, Bandon Alumni Field will enhance our resort economy by providing a high caliber playing field for use during the 1 October 18, 2016 - Page 210 of spring, summer, and fall sports seasons, attracting thousands of visitors to town and creating room nights during traditionally lower occupancy times in Vail. In addition to the direct impact of the field attracting sports events, camps, and practices, VMS will continue our role in supporting the performing arts through use of our facilities for Vail International Dance Festival and Bravo! Vail. C. Grow a Balanced Community: While honoring the recreational and environmental values that founded and continue to guide our community, Bandoni Alumni Field will provide a sustainable and environmentally conscious open space for residents and visitors to our East Vail neighborhoods. Regularly used by local teams (Vail Valley Soccer Club, Ski & Snowboard Club Vail, Vail Valley Lacrosse Club, and our own VMS teams), as well as East Vail adults and children, and the Vail Recreation District (VRD), this field is an easily accessible gem for those looking for open space to play soccer, lacrosse, ultimate frisbee, tag, or the myriad variations of these dreamed up in the minds of children. VMS has always been and will continue to be an engaged Vail community member sharing our assets and promoting the success of our town and its residents. 11. How will the contribution be used? Vail Mountain School is actively fundraising for this project. The $25,000 from Town of Vail funding will be used to provide approximately 30 o of the budget for the reconstruction and resurfacing of Bandoni Alumni Field. The project will replace the 13 -year old field (expected lifespan was 10 years) with an environmentally sensitive, world class system that will protect athletes, children, neighbors, and our pristine mountain environment. The Target Industries TPE infill is the most sustainable and environmentally conscious on the market. Made of the same polymer found in food and medical applications, it will not pollute streams, creeks, or other environmentally sensitive areas. There is no leaching of toxins, heavy metals, or chemicals into wells or storm water. The Brock underpad is the most advanced in the industry. It provides a low G -Max rating to protect athletes and children from concussions, as well as reducing stress on joints during the extensive running and drills associated with sports such as lacrosse and soccer. The Desso iDNA Z fiber was selected for its playability and optimal recovering power. The 3- dimensional resilience of the system always makes the fiber bounce back to its original form and results in a more natural ball bounce. Moreover the monofilament fiber makes the fiber softer over the long term. The 40 mm length and turf fiber were selected for maximum performance for lacrosse and soccer applications. Combined, the elements of the new Bandon Alumni Field will provide an athletic facility experience unsurpassed in any mountain community, helping Vail to maintain its dominance as the premiere international mountain resort community. Bandoni Alumni Field will support the Vail Town Council 2015-17 Action Plan through the opportunities it provides, and its focus on the "Vail Brand" in choosing the most appropriate materials and specifications. Vail is "Like Nothing on Earth" and we believe that our facility, a world class competition and practice space, will provide an unparalleled experience for athletes, residents, and visitors. 2 October 18, 2016 - Page 211 Experience: The choices made in designing Bandon Alumni Field were focused on athlete and child safety, preserving our Earth, and creating optimum performance for athletic competitions. • World-class playing surface; one of the first of its kind in the US Safe & environmentally conscious infill material o TPE polymer used in food and medical applications o California Prop 65 Test approved 0 Oo'o Trout Mortality "Standard Operating Procedure for Rainbow Trout Holding & Testing" — Integrated Resource Consultants, February 2016 0 100% virgin polymers (no toxic fillers, heavy metals, and no chemical leaching) (See attached sarcoma y for frill list of safety and environmental testin,g) Low G -Max rating Brock under -pad for maximum concussion and impact protection for athletes and children Brock under -pad 20 -year warranty to provide sustainable use through two turf cycles 40 mm turf length specifically selected for highest playability for lacrosse and soccer Econony: Bandon Alumni Field helps host national and local organizations for competitions and camps bringing visitors to town to spend money in restaurants and fill hotel rooms during the summer and fall. These events and teams include: ■ Vail Lacrosse Shoot Out — National teams from across US ■ Vail Cup — Regional teams from UT, NM, WY, and across CO ■ University of Denver Soccer ■ Regis University Soccer ■ National Hockey League training group (NHL) Community: Honoring the love of recreation that led to the founding of Vail and that draws so many residents (and visitors) to our community, Bandon Alumni Field is an incredible facility open to our local teams and neighbors. Local organizations that use our field include: ■ Vail Valley Soccer Club ■ Vail Recreation District (VRD) ■ Ski & Snowboard Club Vail (SSCV) ■ Vail Valley Lacrosse Club In addition to those above who regularly use the field, VMS opens our other facilities for the following organizations: ■ Bravo! Vail ■ Vail International Dance Festival ■ Steadman Philippon Research Institute ■ Vail Film Festival ■ Vail Symposium ■ Vail Centre ■ Lindsey Vonn Foundation ■ Children's Garden of Learning ■ Studio 8100 ■ Vail Valley Academy of Dance Building Community is a central tenet of our mission, and we are proud to be active members 3 October 18, 2016 - Page 212 of of the Vail community. 12. How does your request support item 1C of the contribution policy? As outlined in responses to questions 10 and 11 above, the reconstruction and resurfacing of Bandoni Alumni Field will directly benefit the entire community of Vail by: 1) Direct Benefit: Replacing the worn crumb rubber field with a state-of-the-art system that combines maximum protections for athletes and children while preserving our Earth by preventing contamination of streams, creeks, and other environmentally sensitive areas. 2) Mission: Helping the town to fulfill its mission by providing: a) a premiere athletic facility experience unsurpassed in any mountain community b) support to diversify the economy by helping host events that create visitor room nights during traditionally lower occupancy times in Vail C) access for our citizens and guests to an exceptional open space for pursuing athletic and recreation opportunities 3) Future Health: Improving Vail's future health by providing a world-class pitch to build upon Vail's recently reconstructed playing fields to create an unsurpassed soccer and lacrosse sports complex to attract summer and fall visitors to our incredible mountain environment. Providing support for Bandoni Alumni Field will help Vail to maintain its dominance as the premiere international mountain resort community. 13. Who currently funds your organization (other governments, private donations, user fees, etc.)? Please see the attached Annual Report for the 2014-15 fiscal year. 14. Organization's mission statement: Develop Character. Seek Knowledge. Build Community. October 18, 2016 - Page 213 of APPLICATION FOR TOWN OF VAIL FUNDING In lieu of filling out the Balance Sheet and Profit & Loss Statement, we have included a detailed Statement of Financial position for fiscal years ending June 30, 2014 and June 30, 2015. Instructions: You may insert a print out of your own financial report format instead of this form, as long as part of the application's single electronic file (no multiple files please) Round all figures to the nearest dollar. Please present in as much detail as possible. Assets: $ Total Assets $ Liabilities: $ Total Liabilities $ Net Worth (Total Assets Minus Total Liabilities) $ Most Recent Completed Fiscal Year (Date: 5 October 18, 2016 - Page 214 of APPLICATION FOR TOWN OF VAIL FUNDING Profit & Loss Statement Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Revenues: $ (List by funding source) Total Revenue Expenses: Total Expenses $ Total Revenue Minus Expense $ N October 18, 2016 - Page 215 of Vail Mountain School Board of Trustees 2016-2017 Mrs. Anne -Marie Keane -Chair Mr. Juan Carlos Aziz Imr. David Bentley 5142 Grouse Lane 1169 Sandstone Drive 1123 Peregrine Drive Vail, CO 81657 Vail CO 81657 1 Edwards CO 81632 annemarie.keanefamil mail.com uancarlos.aziz amers orts.com c:970-390-4939 dcbski mail.com c:970-331-5000 c: 617-803-6376 Ms. Michele Evans Ms. Kristi Ferraro Ms. Sally Johnston PO Box 8297 PO Box 145 1356 E. Hanson Ranch Rd Avon CO 81620 Avon CO 81620 Vail CO 81657 4126W Columbine Drive Vail 81657 13860 Ea lebend Dr. Avon 81620 mevans evanschaffee.com I kferraro comcast.net salt 'oh vail.net c: 970-376-1009 o: 970-845-0466 x105 c: 970-471-4715 f: 970-748-3175 c: 970-376-2825 w: 970-476-5641 Mr. Josh Lautenberg Ms. Kaia Moritz Mr. Eric Resnick PO Box 2327 PO Box 2005 1027 Ptarmigan Road Edwards CO 81632 Edwards CO 81632 Vail, CO 81657 1060 June Creek Rd Edwards, 81632 1140 Pinto Drive Edwards 81632 eric.resnick@kslcapital.com josh Aevusa.com kmoritz123 mail.com c: 303-888-2199 c: 390-4127 h: 970-926-7901 c: 303-596-4432 h: 970- 926-4628 o: 720-284-6415 h: 970-476-2227 Mr. David Salvin Mr. Michael Slevin Mr. Steve S essard P.O. Box 1377 PO Box 8432 Avon CO 81620 11677 Buffehr Creek Road 1 Vail CO 81657 Edwards CO 81632 137 Russell Trail Edwards 81632 25 Stagecoach Road Edwards 81632 david.salvin mail.com Slevin BHHSColoradoPro erties.com ss essard orecreek artners.com c: 970-331-0456 1 c: 970-390-9440 1 c: 970-406-8606; w: 970-672-2040 Ms. Kristin Tan Mr. Michael Im eri-Head of School 3145 Booth Falls Court Vail, CO 81657 mim eri vms.edu c: 303-817-4991; w: 970-477-7161 PO Box 1411 Edwards, CO 81632 723 Gold Dust Dr. Edwards 81632 katan me.com 970-376-2717 October 18, 2016 - Page 216 Today's best choice for tomorrow's future! A completely recyclable/reusable/non-flammable artificial turf infill product, ranking it the most sustainable & environmentally conscious infill material on the market REUSABLE ■ RECYCLABLE R SUSTAINABLE ■ PRO -MAX 37 TPE infill is designed to help ensure child, athlete and environmental safety ■ North American made with 100% virgin polymers. No toxic fillers, no heavy metals and no chemical leaching keeping water wells and storm water safe ■ The TPE base compound used in PRO -MAX 37 TPE is the same polymer that is used in many food contact and medical applications ■ Through independent testing, PRO -MAX 37 TPE fully meets criteria set out by California's Prop 65 ■ Based on flame-retardant ASTM E648 testing, PRO -MAX -37 TPE passed a class 1 rating. Safe for both indoor and outdoor applications ■ It would take a temperature of 239° F before stability loss or the beginnings of melting point would occur ■ PRO -MAX 37 TPE is colorfast, UV resistant, odorless and the specific color chosen reduces temperature at field surface level versus darker infill options ■ PRO -MAX 37 TPE is durable and dust free. The pellet shape safeguards against degradation ensuring longevity as well as less infill fly out. PRO -MAX 37 TPE excels in GMAX systems. ■ PRO -MAX 37 TPE is manufactured under the strictest guidelines of ISO 9001 ■ 8 year manufacturer's warranty ■ Now available PRO -MAX 37F TPE — a finer gradation than the original << For use in the synthetic sportsfield industry, residential or municipal landscaping, parks and recreation, airport tarmacs or any other synthetic grass applications >> TEST REPORTS AVAILABLE at www.ttilonline.com : ■ Prop 65 Test ■ Heavy Metals Testing Required by OEHS ■ Radiant Heat Panel Test ■ Thermal Stability Test ■ Technical Data Sheet ■ Metals Leachate Test Report ■ UV Testing ■ Manufacturer's Warranty TT �I 8535 EASTLAKE DRIVE, BURNABY, BC CANADA VSA 4T7 TARGET TECHNOLOGIES INTERNATIONAL INC. TEL: 604.421.3620 • 1.888.887.7373 • FAX: 604.420.3616 TM WEB: www.TTIIONLINE.COM • EMAIL: SALES@TTIIONLINE.COM A WHOLLY-OWNED SUBSIOUMY OF THE OUIKRETE' COMPANIES T �_�rt►s.�� •d -w � S &.4 IT-,T—ITT—F 1 6tuWishad Ti C I of Thank Vail Mountain School has grown and prospered over the past five decades as a result of the steadfast support of our community, We are tremendously grateful to the following individuals, businesses, and organizations that have supported the school either financially or 4 through gifts in-kind This list represents gifts received between July 1, 2014—June 30, 2615 unless otherwise noted. ENDOWMENT AND FIVE YEAR VISION INITIATIVES !, ! )L?O, 000 r Anonymous Borgen Family Foundation Anne -Marie and Jahn Keane Ann Smead and Michael Byram Anonymous Anonymous Tom and Susan Washing Anonymous Juan Carlos and Norma Aziz Josh and Christina Lautenberg Kaia and Misha Moritz Linda Pancratz Chris and Mary Randall 5h)CI "yz'igl� Mr. Peter Abuisi Michele and Chris Evans Kristi and Craig Ferraro $' ()1i0_15`1.1191 Ms. Leslie M. Clement Glenn and Rebecca Davis Mike and Kathirnarie Imperi Mrs Sally Johnston PLAYGROUND AND ATHLETIC TRAINING FACILITY PADDLE RAISE Anonymous Dan and Julie Leever Ann Smead and Michael Byiam Tom and Susan Washing Andy Meltz and Stacey Boltz Eric and Henrietta Armbruster Anne -Marie and John Keane Aaron Ciszek and Sarah Benjes Kristin Tang and Mike Marston Dave and Tracey Bentley Kaia and MiSha Moritz Jeff Brown and Anne Yrastorza Chris and Anne Marie Rowell The Campbell Family `; 0004f_119919 Tom Daniel and Karen Rosenbach Anonymous Eric and Sue Dorf Anonymous Dorothy Distelhorst and Karl Edgerton Jon and Nancy Telloi Andy and Meg Forstl n Amy and Claes Holm Anonymous Mike and Kathimarie Imperi Anonymous Terrell Joseph and Natalie Martin McFadden Anderson Family Brenda and Jeff Kirwood Juan Carlos and Norma Aziz Courtney O'Brien and Jake Roach The Baumei Family George and Genevieve Peirce Erik and Kathy Borgen Marshall and Patrice Ringler Randi Borgen Michael and Page Slevin John and Nancy Cale Kathryn and Mike Weller Kevin and McKenna Douglas S 100-$4?0 Amy Gish Travis and Sierra Aldrich Ron and Sarah Hiner Carolyn and Mike Anderson Ami and Scott Hudgins Bryan and Jen Bill Chuck KOukoulis and Susan Peterson Kate and Mike Blakslee Josh and Christina Lautenberg Chris and Cathryn Cooper Heather and JP Mclnerny Scott and Rachel Harrison Barbara and Duane Miller Travis and Lindsey Kirby Larry and Ursula Nisonoff Andrew Lambart Mike and Terri Noell Beth and KC Lasher Mary Randall James Mill Justin and Kerry Roach Ted O'Reilly Stacey Sapp Crawford and Liv Pierce Jean Urquliart Henry arPOPPffaft8, 2016 - Page 219 of 3•�•r�+s �!`l��I�ai� PLAYGROUND AND ATHLETIC TRAINING FACILITY PADDLE RAISE Benno Scheidegger Laurie and Steve Stavisky Gretchen and Zak Stone Ted and Susan Vickerman Ashley and Ned Warner Kim Zimmer (.ip to sq ? Sasha Bdow Heidi Bintz Matt Felser Christa Hanley Jessica Schmierer Jeremy Thelen Eve Trumpower Jen Ullman TAFT CONLIN SCHOLARSHIP* Louise H. and David S. Ingalls Foundation Louise Ingalls Gary and Susan Rosenbach Steve Conlin Ms. Nina Ingalls Tang Family Foundation Anonymous Ms. Alexandra Alger Mr. Finnius Ingalls k0; ; }; , i-! 7 The Denver Foundation Ms. Rebekah W. Ingalls Craig and Julie Heaydon Marc and Senenne Philippon Tom and Susan Washing KZYR 97.9 The Zephyr 31,00(" 5',4,i Anonymous Anonymous Alpine Bank Juan Carlos and Noima Aziz David Barbour Roger and Margo Behler Ms, Barbara Brown Scott Brown Michael and Sara Charles Matt and Jane Donovan Kristi and Craig Ferraro Chris and Jay Hynes Redmond Ingalls r David Ingalls ; Anne -Marie and John Keane Seth Mohna Kaia and Misha Moritz Linda Pancratz/EI-M Family Foundation Chris and Mary Randall Stuart Seller and Nancy Mast Mr. Simmonds Mitch Whiteford Mr. Peter Abuisi Eric and Henrietta Armbruster Jimmy and Kelly Brinkerhoff Ms. Davison Robert Gaffney Barry and Cass Gassman The Gruber Family Mark and Julie Hollander Josh and Christina Lautenberg Ms. Lawrence Tradd and Weesie Ne,vton Nick Sagar and Vanessa Kerzner Adam and Annalisa Savin Shlenker Family Foundation Dr. Tilney Mr. and Mrs. Twells Dan Virnich Wells Fargo Foundation David and Tina Wilson h%00- $4111L) Anonymous Mr. Abrams Advisory Council for Underwater Archaeology Dr. Ammon Ms. Barclay The Baumer Family Suzanne Bellis Erik and Kathy Borgen Ms. Chaney John and Nancy Cole Ms-lavison Deb Deverell Mr. and Mrs. Edgerly Mr. and Mrs. Elder Episcopal Church of the Transfiguration Mr. and Mrs. Flaum Ms. Foster Fox Hollovi Vet Clinic Rick and Debra Geddes Tracy Gillette Amy Gish Robb Hirsch Patrick and Carol Hurley Cynthia Ingalls Alex and Julie Iskenderian Ms. Jackle Gates and Kelly Lloyd Mr. and Mrs. Martin Mr. and Mrs. McGhee Dr. Wolf and Mr. Mintling Tom and Kirn Saalfeld David Salvin and Gail Flesher Lyle Shipp Michael and Page Slevin Mr. Sonnenfeld Tye and Brielle Stockton Rick and Deb Travers Ms. Trombetta Mary Turner Carroll Tyler Best Friends Veterinary Rob Zalenski "i,)(_,-$ igj Anonymous Anonymous Charlie and Mary Anne Baker October 18, 2016 - Page 220 of W, k, a POO 4. Ap A6 r 4- - TAFT CONLIN SCHOLARSHIP* ,_ir7-,S199 "o 7: - Bob and Nina Bandoni Bill and Martha Bevan Mike and Kate Blakslee Ben Boyd Pete and Debbie Brill Jeff Brown and Anne Yrastorza Mr. and Mrs. Burghardt Charlynn Canada Jay and Laura Cerny Mr. Charman Peter and Susanna Chlipala Diane Coggin Mr. and Mrs. Cunning Mr. and Mrs. Daley Tom Daniel and Karen Rosenbach David and Kate Drescher '89 Ms. Dugger Eagle Vail Partners LLC Mr Espegren Michele and Chris Evans Ms. Faulk Peter Ferraro Mr. and Mrs. Flick Ms. Foley Ms. Franck Mr. Glock Theron and Ashleigh Gare Geoffrey Grimmer Mr. and Mrs. Hancock Scott Hixon Ms. Holder Cynthia Ingalls Will and Martha Jacob Ted and Susanne Johnson Mr and Mrs. Jones Ms. Lamb Ed and JoAnn Levy Ms. Mayer Mr. and Mrs. McBride Anne McNeil James Mill Mount -N -Frame Mark and Patty Mueller Ms. Noel ivls Osterberg Ms Plain Janet Refior Ms. Rivera -McKinley Mr. Robinson Ms. Rome Ms. Rush Tony and Cindy Ryerson Tony Ryerson Thomas Salamunovich and Nancy Sweeney Mr. and Mrs. Schlegel John and Sharon Schmidt Ms. Schwartz Ms. Shaw Kevin and Stacy Shelden Ms. Smith Mr. and Mrs. Stanton Team Black Bear LLC Mr. and Mrs. Vangi Ms. Vollmer Mr. Watson Ms. Weinstein Willy and Vali Wilcox Jen and Chris Wright Nancy and Hap Young Mr. and Mrs. Zieher Ms. Albright Mr. and Mrs. Albus B'nai Vail Congregation Best Friends Veterinary Ms. Boyd Claudine Brandt Ms. Brooks Gordon Chicoine Ms, Cliver Ms. Colebrook Mr. and Mrs. Coon Amy Critz Ms. DeVries Brett and Noel Falk Jamie and Emily Farquhar Mr. and Mrs. Feighan Mr. Gile Ms. Goodrick Martin A. Gruber Veterinarian Ms. Had Ms; Hennessey Ms. Hensel Ms. Somers and Mr. Idzikowski JBT's - T -Shirts Ms. Knudson Ms. Lagoni Ms. Lane Ms. Larkman Mr. and Mrs. Latici Ms. Lawrence Mr. and Mrs. Lemisch Alan and Trisha Lewis Ms. McDermott Mr. and Mrs. Montgomery Mr. Mueller and Ms. Resa Mueller Ms. Ottley Mr. and Mrs. Patterson Maggie Pavlik and John Halloran Ms. Relles Mr. and Mrs Rigdon Ms and Mr. Robin Earnonn and Natalie Rooney Pete and Lynda Sampson Mr. and Mrs. Seeb Ms. Sheahan Mr. Shelton Snowden Smith and Elena Georgouses Tyler and Caroline Sterkel Mr. and Mrs. Taft Rob and Anne Verratti VMS 3 V 3 Soccer Ms. Waldron Darren and Sarah Warner Ms. Watson Cynthia and Scott Wirth 'Gdfs recei�'= i snce scholarslnp's inception October 18, 2016 - Page 221 of COMBINED ANNUAL GIVING* Scott Sullivan and Michele Cooper Jim and Suzy Donohue ;5 0,00. - Oscar Tang and Agnes Hsu Matt and Jane Donovan Anonymous Jon and Nancy Tellor Peter and Laura Frieder Dan and Julie Leevei Stacey Truitt Paul Galvin Memorial Foundation Trust Bob and Tara Levine S-%.")00-, L!"9j'? Rick and Jennifer Geisman Ann Smead and Michael Byiam Anonymous Tracy Gillette n%5 07+ ?.7.) David and Tracey Bentley Ivh, Gonzalez and Ms. Barot Borgen Family Foundation Randi Borgen Caiife, Jordan and Zoe Harrison John and Lisa Goldstein Michael and Sara Charles Job and Paula Hernandez $ - J 000-,t%=1,090 Matt and Hillary Dyroff Hernandez Vazquez Family Anonymous Mr. and Mrs. Ernest Elsner Jurgen and Kirsty Hintz Anonymous Michele and Chris Evans Joan M. Houlton Juan Carlos and Norma Aziz Kristi and Craig Ferraro Scott and Ami Hudgins The Bailey Family Amy Gish Mike and Kathimarie Imperi Jayme and Renata Fernandez Frank and Davin Holmes Louise Ingalls Haslam Family Foundation Mrs. Sally Johnston Jon and Sheri Jaksha Anne -Marie and John Keane Vanessa Kerzner Tait and Sarah Johnson Josh and Christina Lautenberg Skip and Emily Leever The Karsh Family Kristin Tang and Mike Marston J.P. and Heather Mclnerny Preston and Terry Kelsey Andrew Meltz and Stacey Boltz Chris and Anne Marie Rozzell David and Geneva Kerstein Tomas and Ale Milmo Gail Flesher and David Salvin Lois Lautenberg Marc and Senenne Philippon Paul and Leisa Sturm Rod and Stephanie Linafelter Storr Family Foundation Alec and Jean Urquhart Patrick and Marci McCalley VMS Parent Partners John and Marilyn Wells Sandra Mills Tom and Susan Washing Mitch Whiteford Courtney O'Brien S,1,000-,»:;,11111 David and Tina (Nilson George and Genevieve Peirce Anonymous ` 01)0 S_' -'?':" Perch Alpine Bank Anonymous Adam and Annalisa Savin Balz and Christina Anigoni Eric and Henrietta Armbruster Douglas and Gayle Schwartz Leslie Clement David Barbour Stuart Seller and Nancy Mast Laura Cook Don and Christa Berland Mr. and Mrs. Justin Serbinski Craig and Julie Heaydon Paul and Lindsi Bradbury John Shipp Ron and Sarah Hiner Jeff Brown and Anne Yrastorza Crissy Shipp Mark and Julie Hollander Tom and Robin Burch Scott and Cathy Soden Doris and John Kirchner Barry and Melissa Clark Tye and Brielle Stockton Dwight and Angie Merriman John and Nancy Cole Richard Vossler Barbara and Duane Miller Chris and Cathryn Cooper Heather Whiteford Kaia and Misha Moritz Thomas Daniel and Karen Rosenbach .,100/-,5J.i i Larry and Urs Nisonoff Robin Deighan Anonymous Ron and JoAnn Robertson Kevin Deighan Anonymous Michael and Mary Sue Shannon Carrie Dill Doug and Liza Alrick Mr. and Mrs. Jeffrey Sharfstein Charlie and Martinna Dill The Baumer Family Michael and Page Slevin Fred Distelhorst Richard Becher and Dody Jer nstedt October 18, 2016 - Page 222 of COMBINED ANNUAL GIVING* David and Kate Drescher '89 Doug and Kim Anderson ✓'_w,)- 99Q c 1ir,ried Jane Eberly Bob and Nina Bandoni Allen Brown Faessler Family Rogei and Mary Berdoulay The Campbell Family Mark Fenstermacher Ms. Katie Biggers Mr. Chris Chantlei and Dr. Heather Gilmai tin Andy and Meg Forstl Owen and Jordi Blakslee Aaron Ciszek and Sarah Benjes Marty and Melanie Frank Keith Bolster Kevin and McKenna Douglas Dr. Kim Furry '83 Dean and Tammy Chambers Mr, and Mrs. Buck Elliott Pat Geoigouses Gbibon Chicoine The Engstrom Family Charitable Foundation The Golden Bear Bret and Rebecca Cohen John and Alison Fallon Davy Gorsuch '85 and Abbey Fox Oliver Compton Four Seasons Resort - Vail Pepi and Sheika GramshamR'ter Mike and Carolyn Connolly Reg and Sue Franciose The Gruber Family (Mary Hoyt Conroy Barry and Cass Gassman Gordon`tind Patti Haidenbeigh Brian and Jen Counselman Colin Green '14 Marc and Deb Harrison Steven D'Andrea and June Terens Lara Green '06 Maik Heinbaugh Robert and Elizabeth Davignon Alex and Julie Iskenderian Gordon and DeeAnna Herviig Kirk Dice Terrell Joseph and Natalie Martin Francisco and Olivia Holguin Erik and Sue Dorf Jeff and Brenda Kirviood Chris and Becca Hooper Dave and Tsering Elmblad Frank and Joan Kittredge Greg and Marti Hurd Gil and Jennie Fancher Gates and Kelly Lloyd William and Mar tha Jacob Kevin and Dafne Foote Steve and Ana Loftus Ted and Susanne Johnson Brian Gillette Griff and Pat McDonald Kym Luck Phil and Ida Hancock Francisco and Laura Meza Bryan and Jeanne Macsata Mark and Shelley Herron Patricia and Dave Nelson Nicki Moritz -Mills David and Anne Hilb Mr. Burt Nordstrand Sandra L Mortensen Barrie Tyler Hillrnan '86 Susan Peterson Carol Pattison Louise and Phil Hoversten Brian and Jennifer Reed John and Beth Richey Patrick and Carol Hurley Stacey Sapp Pete and Lynda Sampson Torn and Mandy Jaffe Snowden Smith and Elena Georgouses Rob and Deb Shay Kenneth Jaffe '83 Jim and Barbara Spiker David and Melissa Siderfin Xaver Johnson Larry Wolfe and Jean Hadley Patricia Smith Don and Susan Johnson _-100 49) St. John Family Bryan and Jill Johnson Anonymous Steve and Laurie Stavisky Greg Jones Anonymous Lachie Thomas Travis and Lindsey Kirby Mr. Peter Abuisi Rob and Anne Verratti Mrs. Fred Leibring Mike and Carolyn Anderson Joe and Mary Whiteman Doug Litowitz and Katie Forrestal The Archer Family Tony Mauro and Mindy Brill -Mauro Mike and Kate Blakslee The Addis Family Lee May Richard and Meg Hanlon Brown '86 Adil and Arzu Basyildiz Harriet T. Mill Peter and Susanna Chlipala Travis and Sierra Aldrich James Mill Rick and Diane Cunningham Tierney Sage Alissi '88 The Mintz Family Margo Davis David Alonzo Jeff and Lauri O'Brien Jim and Debbie Donahugh McFadden Anderson Family Pete Pattison October 18, 2016 - Page 223 of COMBINED ANNUAL GIVING* Sasha Bilow Buck and Linda Margold <<r�r, "l aJ cvrhnir; l Carson Blumenreich Ted and Elaine Marston John Halloran and Maggie Pavlik Tanya Boderck Deb Martin Payne Family Jeff Bowen Billy and Helene Mattison Marc Peck Thomas Boyd '93 McClurg Family Kolby Peterson James Briggs Mark and Sharon McDaniel Reid and Barrett Phillips '96 Joe and Kristen Calarco Alex and Susan Mitchell Mike Prosser and Susan Sabido Charlynn Canada Janige Morgan Scott and Jen Reed City Market CARES Laurie Mortensen Janet Refior Franziska Clem Ted O'Reilly Marshall and Patrice Ringler Carl and Kate Cocchiarella Henry and Irina Pratt Justin and Kerry Roach Jane Davison Thomas Salamunovich and Nancy Sweeney ,lake Roach Deb Deverell Heather and Ross Sappenfield Chris and Kara Robinson Linda Dice Gabe Scherzer Eamonn and Natalie Rooney Door to Door Organics John and Sharon Schmidt Sam Rosenkrantz Clyde and Carol Douglas Jess Schmierer Jay Sapp Kelly Eppinger Liana Sideli Howard and Jill Savin Kabe ErkenBrack Margarete Stahl Greg and Julie Schlossinger Brett and Noel Falk Martha and Steve Teien Russ and Jenifer Shay John Fee and Michelle Jirenec Penny Turilli Kevin and Stacy Shelden Matthew Felser Jen Ullman Tina Stahl Marisa Ferrara Thomas Walsh Zak and Gretchen Stone Michael Garvey Kathleen A. Walsh Jeremy and Kerri Thelen Sean and Cory Glackin Ned and Ashley Warner Chris and Sandy Tierney Steve and Jill Gordon Mike and Kathryn Weller Eve Trumpower Leela Greenberg Jennifer Whitmore Dwight and Jo -Anne Tyson Christa Hanley Abby Wiens Ted and Susan Vickerman Richard and Jane Hart Chanda Wilcox '09 Charley and Ariane Viola Betsy Heninger Rhonda Woodruff Bob and Jill Warner Renee Hill Hap and Nancy Young Willy and Vali Wilcox Tim and Christi Howell Kim Zimmer Reini Winter Andrew and Nicole Hustad •r -'a;=s A-:u;V F';;r., Sala rn ,rg9 Cami Johnson '22 ar ° s:r Gr,"s Anonymous Charlotte Johnson '25 Anonymous Heidi Holzfaster Kostin '98 IN-KIND 2014-15 GALA DONORS Anonymous Andrew Lambert Anonymous Anonymous J. T. and Jeanne Landreth Anonymous Anonymous KC and Beth Lasher Anonymous Anonymous Steph Lewis 4 Eagle Foundation Fawn Pulis Affeldt '78 Dennis and Sheila Linn Action Karting, LLC Adrienne and Allan Arnason Ms. Julia Littman '03 Adam Plummer Andrew Behrendt Amy Livran Africa Home Decor Bryan and Jen Bill Div Manula Agnoletto Anesthesia, Inc. October 18, 2016 - Page 224 of IN-KIND 2014-15 GALA DONORS contin;1eG Allegria Spa Alpenrose Alpine Quest Sports Doris Alrick Antlers at Vail Aria Athletic Club & Spa Asian Village Antiques Aspen Limo Service Avalanche Ranch Cabins & Hot Springs Avon Bakery and Deli Avon Pet Centre AXEL'S Juan Carlos and Norma Aziz Batter Beaver Liquors Belmont Deli Betteridge Betty Ford Gardens Alpine Treasures Big Bear Bistro Blitz Blue Plate Bistro Bol - Solaris Vail Bravo! Vail Cafe 163 Casey St, John Interiors Doggie Style Pet Grooming East West Partners EatDi ink, Inc. Eric Eckdahl Edgar Perez Edwards Excavating Edwards Express Oil and Lube Eighth Grade Parents Eleventh Grade Parents Sylvan and Sarah Ellefson r Elway's , Epic Intei national ETown a, Michele and Chris Evans Carrie Fell Fiestas Fifth Grade Parents First Grade Parents Food By Marc Foods of Vail Four Seasons Vail Fourth Grade Parents Fox Hot Tubs, Billards & Games Frinje Boutique Fuzziwig's Bart Garton Gondola Pizza Cathedral Peak Photography LLC Steve Gordon Claggett Rey Gallery and Silver Oak Cellars Gore Range Brewery Barry and Melissa Clark Gorsuch Clark and Ralph Group 970 Club at Cordillera Grouse Mountain Grill Nancy and John Cole Colin Meiring Colorado Bike Service Columbine Bakery Oliver Compton Cathryn and Chris Cooper Cos Bar Riverwalk Cos Bar Vail CrossFit Venture Richard Cunningham, MD Delite and Bowl Noodle [louse Gruber Family Christa Hanley Henry's Chinese Cafe Ana Paula and Job Hernandez Kirsty and Jurgen Hintz Honey Invitations Mike and Kathimarie Imperi Irongate International Tait and Sarah Johnson Greg Jones Juniper Restaurant K.H. Webb Architects Karats Karina Mueller Patman Kathy Mikolasy Kevin Foote Kids Adventure Games, LLC Kids Cottage KidSiport Kindergarten Parents Kitchen Collage KSL Resorts Lacy's Larkburger Larkspur - Thomas Salamunovich and Nancy Sweeney KC Lasher Josh and Christina Lautenberg Bob and Tara Levine Live for Balance Mangat Plastic Surgery Mangiare Manic Training Edwards Marc and Deb Harrison Marci and Patrick McCalley Mark Ruark Dog Training Mary Kay Cosmetics Matsuhisa Billy Mattison Matt Lit Photography Maxine Graboyes McKenna Douglas Merle Norman Mike and Terri Noell Andy Meltz and Stacey Boltz Barbara and Duane Miller Minturn Saloon Modern Dental Associates Montauk Seafood Grill Moontime Cyclery Mort Mulliken Photography Mountain Dermatology Specialists Mountain Limousine Mountain Man Nut & Fruit Co. October 18, 2016 - Page 225 of Mountain Standard Slifer Designs Vail Police Department Nancy Cole Photography Ann Smead and Michael Byram Vail Resorts Ninth Grade Parents Sonnenalp of Vail Foundation Vail Stables Mike and Terri Noell SporTube Vail Valley Anglers Nomadic Collection Starbucks Avon Vail Vision Northside Kitchen Stella and Dot Vail Vitality Center Old Forge Pizza Stevens, Littman, Biddison, Tharp & Vendetta's Ooh La La Hair Design Weinberg LLC Ted And Susan Vickerman Parasoleil Zak and Gretchen Stone Vin 48 Tim and Laura Parker Streamside Dental Vintage Magnolia Park Hyatt Beaver Creek Studio 8100 Vista at Arrowhead Pete Pattison Sue Franciose Lindsey Vonn Paul Corcoran, DDS Sugar Baf! W Salon Pazzo's Surefoot Wags and Whiskers Pedal Power Sushi Oka Hibachi Ned and Ashley Warner Pepi Sports Sweet Basil Weston Snowboards Perch Kristin Tang and Mike Marston Westside Cafe Barrett and Reid Phillips Tennessee Pass Cookhouse J. Williams and S. Franks Prisca Boris Tenth Grade Parents Wishes Toy Store Ptarmigan Sports June Terens Woodward Copper Pure Barre Vail Valley Terra Bistro Yama Sushi Quench The Bookworm Yellowbelly Randi Borgen The Computer Garage Yeti's Grind Restaurant Kelly Liken LLC The Golden Bear Adrienne Young Rex Keep The Golf Club at Bear Dance Zastrow Dentistry, LLC Riverwalk Theatre The Left Bank Zip Adventures RMD Kwikform The Red Lion Jacob and Justin Roach Third Grade Parents Route 6 Cafe Ti Amo Ruggs Benedict Tim McAdam S. Franks and J. Williams Tivoli Lodge Mrs. Sally Johnston Tommy Bowers Ski Sato Sushi Twelfth Grade Parents Julie Schlossinger Jon Urbana Second Grade Parents Vail Athletic Club Seventh Grade Parents Vail Catering Concepts Sherri Innis Photography Vail Dermatology Crissy Shipp Vail Gondola Club and Cordillera Property John Shipp Owners Association Sixth Grade Parents Vail Gymnastics Center Skibase Vail Honeywagon Skipper and Scout Vail Mountain Coffee and Tea Michael and Paige Slevin Vail Nordic Center October 18, 2016 - Page 226 of Assets Cash and cash equivalents Funds held by third party administrator Tuition and other accounts receivable, net Promises to give, net Prepaid expenses and other assets Deferred compensation investments Deferred bond offering costs, net Property and equipment, net Investments Unrestricted Held pursuant to bond requirements Restricted to endowment Total assets Liabilities and Net Assets Accounts payable and accrued expenses Tuition and fees paid in advance Line of credit Loan payable Tuition bonds payable Deferred compensation liability Interest -rate swap Bonds payable, net Total liabilities Net assets Unrestricted Undesignated Investments held pursuant to bond requirements Invested in property and equipment, net of related debt I Temporarily restricted Permanently restricted A Total net assets Total liabilities and net assets 0 0 A A See Notes to Financial Statements A Vail Mountain School Statements of Financial Position June 30, 2015 and 2014 2015 2014 $ 2,091,893 121,169 106,198 713,715 102,222 20,817 351,851 22,043,917 17,771,410 6,159,000 704,283 24,634,693 $ 50,186,475 $ 792,277 4,051,347 4,597,078 40,000 187,500 20,817 426,458 19,964,020 30,079,497 9,716,219 6,159,000 2,079,897 17,95 5,116 1,456,521 695,341 20,106,978 $ 50,186,475 $ 165,935 995,957 195,339 1,239,272 120,467 10,417 372,851 22,178,286 17,763,741 6,270,000 179,701 24,213,442 $ 49,491,966 $ 715,458 3,536,486 2,850,989 50,000 192,500 10,417 676,446 20,298,344 28,330,640 10,497,482 6,270,000 1,879,942 18,647,424 2,343,561 170,341 21,161,326 $ 49,491,966 October 18, 2016 - Page 227 of 3 a I Operating revenue Tuition and fees, net of financial aid of $962,058 Activity fees Interest and other income from operations Total operating revenue Change in net assets before change in value of interest -rate swap Change in value of interest -rate swap Change in Net Assets Net Assets, Beginning of Year Net Assets, End of Year X See Notes to Financial Statements IR Vail Mountain School Statement of Activities Year Ended June 30, 2015 Temporarily Permanently Unrestricted Restricted Restricted Total $ 7,768,579 $ - $ - $ 7,768,579 363,371 - - 363,371 154,141 - - 154,141 8,286,091 - - 8,286,091 8,254,487 - Operating expenses 2,212,980 - Educational program 10,467,467 - Administrative services (2,181,376) - Total operating expenses - 696,472 Net operating loss - Nonoperating activities 361,022 Contributions - 527,828 Annual giving (147,650) Gross special event revenue (318,307) Less cost of direct benefits to donors - (318,307) Net special event revenue (102) Loss on uncollectable promise to give (25,000) Fundraising and development expenses 525,000 - Net investment loss (731,972) Changes in donor restrictions 1,239,080 Net assets released from restrictions 525,000 877,040 Net nonoperating activities Change in net assets before change in value of interest -rate swap Change in value of interest -rate swap Change in Net Assets Net Assets, Beginning of Year Net Assets, End of Year X See Notes to Financial Statements IR Vail Mountain School Statement of Activities Year Ended June 30, 2015 Temporarily Permanently Unrestricted Restricted Restricted Total $ 7,768,579 $ - $ - $ 7,768,579 363,371 - - 363,371 154,141 - - 154,141 8,286,091 - - 8,286,091 8,254,487 - - 8,254,487 2,212,980 - - 2,212,980 10,467,467 - - 10,467,467 (2,181,376) - - (2,181,376) 1,138 325,878 - 327,016 601,233 - - 601,233 529,666 166,806 - 696,472 (168,644) - - (168,644) 361,022 166,806 - 527,828 21,161,326 (147,650) - (147,650) (318,307) - - (318,307) (112,978) (102) - (113,080) (25,000) (500,000) 525,000 - 731,972 (731,972) - - 1,239,080 (887,040) 525,000 877,040 (942,296) (887,040) 525,000 (1,304,336) 249,988 - - 249,988 (692,308) (887,040) 525,000 (1,054,348) 18,647,424 2,343,561 170,341 21,161,326 $ 17,955,116 $ 1,456,521 $ 695,341 $20,106,978 3 October 18, 2016 - Page 228 of APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Red Sandstone Elementary School PTO on behalf of Red Sandstone Elementary School 2. Contact person: Elyse Howard (parent volunteer) Marcie Laidman (RSES Principal) 3. Mailing address: 551 N. Frontage Road Vail, CO 81657 4. Telephone: 970-376-5590 (Elyse) 970- 328-2910 (RSES) 5. E-mail address: elyse.howard@me.com I marcelle.laidman@eagleschools.net 6. Members and Titles of your governing board: Betsey Kiehl — PTO President Andrea Fulton — PTO Vice President Jove Goodman — PTO Treasurer Megan Domici — PTO Secretary Marcie Laidman — RSES Principal 7. Amount of contribution requested: $29,000 8. Organization fiscal year-end: June 30 9. Are your books audited? No 10. What category of funding is your organization applying for? We are applying for funding in the Services Category. 11. How will the contribution be used? Red Sandstone Elementary School (RSES) is requesting $29,000 from the Town of Vail to create a 1 October 18, 2016 - Page 229 of Science Technology Engineering Mathematics (STEM) Lab supported by a makerspace at the school. Funding will be used to create and establish the Lab in the existing 'multi-purpose' room at RSES, and purchase relevant technology and materials. A sample budget for this project is attached. "A makerspace is a place where students can gather to create, invent, tinker, explore and discover using a variety of tools and materials." - Diana Rendina. A makerspace is essentially a STEM focus center that is a resource for the entire school. Student learning might be focused on electronics, robotics, woodworking, programming etc. It allows for learning through play and experimentation and promotes collaboration. A STEM lab will engage students in hands on learning by allowing them to explore and tinker in the areas of science, engineering, and technology at an age appropriate level. Out of this process, students form new ideas, connections are made to the real world, and innovation is spurred into action. As we prepare students for jobs and careers we must provide an environment that nurtures their confidence to explore, create and solve problems. The STEM Lab would impact 225 children ages 5 to 11 by integrating technology into their everyday learning process and creating a media rich school (in line with the ECSD strategic plan). The vision of the Eagle County School District is to create "Global Ready Graduates". Creating a STEM Lab at Red Sandstone Elementary school aligns with this vision and will address the goals laid out in the technology pathway of the ECSD Strategic plan. In addition, this project aligns with a set of global ready skills (inspired by the work of Tony Wagner) our school district has introduced to accomplish the vision. RSES was built in 1977. Our school has had very few technology updates. We have no smart boards, no interactive white boards etc but we do have wonderful and dedicated teachers that are excited to integrate this opportunity into their lesson planning. Our classroom teachers' envision the STEM Lab will be a resource for them to deepen understanding and/or introduce STEM topics in more relatable, hands on way that allows children to roll up their sleeves and get involved. Some sample topic examples include force and motion, electricity/circuits, magnets, coding and sound waves. Creating a STEM Lab at RSES will give our students a glimpse into the possibilities that technology has to offer. This project also offers a unique opportunity for partnership. Through a recent school fundraiser the PTO raised funds to purchase 60 Chrome Books for $21,000 needed to support a STEM Lab and other classroom activities. We have also had some initial conversations with the Vail Library about ways to collaborate with their tech studio program. Finally, there would be opportunities for the Walking Mountains Science Center `Girls in Science Program', Youth Power 365 Power Hours Program, Vail Rec Schools Out and Camp Vail to utilize this space with proper training if interested. Should our request be approved by the Town of Vail we would create this space during the second half of the 2016-17 school year, once the funding is in place. In the event of the ECSD's proposed bond issue is passed by the voters, all materials and equipment that would be purchased through this grant would be postponed until the renovation of RSES is complete. The creation of a STEM lab at RSES will enrich the current curriculum, and excite and attract local families and help increase October 18, 2016 - Page 230 of school enrollment. This project is an opportunity to distinguish and differentiate RSES and Vail from other elementary schools and will help to promote a vibrant local community. 11. How does your request support item 1 C of the contribution policy? This request supports the town's mission as Red Sandstone Elementary School is Vail's community school. It is the glue that holds many families in Vail. Supporting Red Sandstone Elementary is supporting the Vail community. Red Sandstone Elementary School offers a major benefit and is critical to the future health of our community. A vibrant, well achieving school is the lifeblood of a thriving community and will insure that families will continue to thrive in Vail. Strengthening and enriching Red Sandstone Elementary School will provide the citizens of Vail with an exceptional service in the form of a top community school. This request is also in line with the community goals outlined in the 2015-2017 Vail Town Council Action Plan, specifically, the community goal to support "educational enrichments with Red Sandstone Elementary School". 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? The Red Sandstone Elementary PTO is currently funded by the parents and supporters of the school. Currently, Wild West Days is our largest fundraiser. We have other smaller fundraisers throughout the school year to fund specific programs and initiatives. We also recently received a grant to purchase materials for our Reading Intervention Program from the Bessie Minor Swift Foundation. The majority of funding for Red Sandstone Elementary School is derived from the "per pupil" funding formula laid out by the state and funded by taxes. Due to our small enrollment, this funding allows RSES to afford the very basic teachers salaries but does not stretch beyond that. The STEM lab would enrich RSES's current curriculum. It is not something we can afford through our traditional funding source. It is our hope that this lab will differentiate our school and eventually bolster enrollment. 13. Organization's mission statement: Red Sandstone Elementary School is a collaborative learning community inspiring excellence for all. The Red Sandstone PTO works to support the mission and community of Red Sandstone Elementary School. The Red Sandstone Elementary School PTO provides assistance to teachers in classroom settings, raises funds for supplemental educational materials and experiences, supports school and family social interaction, and provides a non -biased forum for sharing information on issues that impact our children. 3 October 18, 2016 - Page 231 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format instead of this form, as long as part of the application's single electronic file (no multiple files please) Round all figures to the nearest dollar. Please present in as much detail as possible. October 18, 2016 - Page 232 of 2015-2016 Profit & Loss Statement Liabilities & Equity as of 6/2015 Revenues (By Funding Source) Contributions and Support Family & Corporate Donations Local Grants Wild West Day Steeplechase Red Sandstone Rock Vail Coffee & Tea Amazon.com Kroger Topbox School Mall Membership Dues PTO Membership TOTAL REVENUES Expense Spanish & Technology Teachers Salaries Mesa Verde Trip Chrome Books (60) & Carts STEM Lab & Claassroom Bank fees Childcare RS Rock Concert Valentines Party Steeplechase Insurance WWD - GC for the Chairwoman Veteran Day Donation Efec Gala Night for Teachers Retirement Gifts & Party Expense Basketball Coaches- GC 2014 Tax Return Prep CO State Periodic Report Filing 2016 Ice Cream Social and Welcome Gift bags for new Teachers Sanitizer for Classrooms Mileage Club - Wishes Toy Store Classroom School Supplies Basketball T -Shirts $ 61,038.59 5,522.00 2,000.00 18,285.57 10,462.00 11,395.58 1,366.00 126.36 2,331.93 1,118.30 496.89 750.00 114,893.22 64,074.16 8,050.22 21,125.00 16.00 289.75 4,500.00 70.68 455.36 255.00 50.00 100.00 125.00 501.96 126.00 337.00 10.00 299.50 1,378.43 80.00 166.79 444.00 TOTAL EXPENSES $ 102,454.85 Revenues Minus Expenses $ 12,438.37 October 18, 2016 - Page 233 of 2016-2017 Estimated Budget liabilties and equities as of 6/2016 Estimated Revenues (By Funding Source) Wild West Day Steeplechase Red Sandstone Rock Vail Coffee & Tea Amazon.com Kroger Topbox Membership Dues PTO Membership TOTAL REVENUES Expense Mesa Verde Trip Childcare RS Rock Concert Valentines Party place holder for teacher salary contribution Steeplechase Insurance Veteran Day Donation Efec Gala Night for Teachers 2016 Tax Return Prep CO State Periodic Report Filing 2016 Ice Cream Social Mileage Club Classroom School Supplies Teacher stipend STEM Lab upkeep etc Basketball TOTAL EXPENSES $ 12,438.37 $ 17,000.00 $ 10,000.00 $ 6,500.00 $ 1,500.00 $ 100.00 $ 2,000.00 $ 1,000.00 $ 750.00 $ 51,288.37 $ 8,050.22 $ 250.00 $ 4,000.00 $ 500.00 $ 20,000.00 $ 300.00 $ 500.00 $ 100.00 $ 125.00 $ 375.00 $ 10.00 $ 500.00 $ 300.00 $ 5,000.00 $ 2,000.00 $ 575.00 $ 42,585.22 Total Revenue Minus Expense $ 8,703.15 October 18, 2016 - Page 234 of STEM Lab/MakerSpace Estimated Budget Red Sandstone Elementary -o ITEM QUANTITY COST Cz Safety Goggles 20 68.00 U Lab Aprons 20 (4.95) 99.00 0' Gloves Latex (Box of 100) 3(9.95) 30.00 c Work Benches 6(730.00) 4,380.00 Scissors 10 (5.00) 50.00 First Aid Kit 1 40.00 a� Lab Stools 20 (74.00) 1,480.00 Miscellaneous Items 1000.00 ITEM QUANTITY COST Dremel Idea Builder 3D 2 (1000.00) 2000.00 printer Hand Tools 1000.00 o 0 littleBits Electronic 15 (15o.00) 2250.00 3 Premium Kit a° Arduino Microcontrollers 10 (150.00) 1500.00 Laser Cutter 2 (185o.00) 3700.00 Sewing Machines 3 (95.00) 285.00 ITEM QUANTITY COST Yard Sticks 10 (3.00) 30.00 Cloth Tape Measures 10 (7.00) 70.00 a Adjustable Square 5 (20.00) 100.00 Level 5(10.00) 50.00 Rulers 20 (1.00) 20.00 ITEM QUANTITY COST Electronic Snap Circuit Kit 5 (125.00) 625.00 Motors 20 (5.45) 109.00 rA .o Buzzers 10 (9.95) 99.50 b U AA Batteries - 40/box 2 (15.00) 30.00 w Lego Education Kits weDo 1 1,930.00 2.0 You Create 24 Student Pack Lego Education Early Simple 1 1740.00 Machines 24 Student Pack ITEM QUANTITY COST Screw Driver Set Precision 3(8.00) 24.00 Screw Driver Set Big 1(30.00) 30.00 In Rubber Mallet 5 (5.00) 15.00 H Hammers 3(10.00) 30.00 Socket Set 1 50.00 Miter Box 2(10.00) 20.00 Allen Long Arm 1 14.00 SAE Metric Hex Key Set October 18, 2016 - Page 235 October 18, 2016 - Page 236 ITEM QUANTITY COST c v COL Attend STEM Professional 3,000.00 W? 8 Development Conferences o � a` ca Attend ITSE Conference 500.00 ITEM QUANTITY COST I -Pads 5(500.00) 2,500.00 Chrome Books -Already 20 (300.00) 6,000.00 by PTO _purchased Chrome Book Charging 1 3,000.00 Cart - Already purchased by PTO October 18, 2016 - Page 236 APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Ski & Snowboard Club Vail 2. Contact person: Euginnia Manseau 3. Mailing address: 598 Vail Valley Drive 4. Telephone: 970-790-5133 5. E-mail address: emanseau@skiclubvail.org 6. Members and Titles of your governing board: John Keane— Chairman Glenn Davis — Vice Chairman Jeff Kirwood - Treasurer Kaia Mortiz - Secretary Jane Donovan Jason Glass Mike Imhof Michael Imperi TJ Johnson Steve Kalapos Dan Leever Eric Resnick Lindsey Vonn 7. Amount of contribution requested: In -Kind- Donation of Dobson Ice Arena (4 days) 8. Organization fiscal year-end: April 30, 2017 9. Are your books audited? Yes 10. What category of funding is your organization applying for? In Kind 11. How will the contribution be used? To used the Dobson Ice Arena for our Annual Ski & Snowboard Swap. This is an annual fundraiser for Ski & Snowboard Club Vail. 11. How does your request support item 1 C of the contribution policy? This event supports the Town of Vail's mission statement by Ski & Snowboard Club Vail is one of the premier ski clubs in the world and are constantly growing within the community and bring new residents and guest to the Vail every year. SSCV provides recreational opportunities for youth in Vail and provides some of the best training facilities in the world and hosts well organized events. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? SSCV is currently funded by our program fees and private donations from members and friends. 13. Organization's mission statement: Inspiring character growth and excellence October 18, 2016 - Page 237 of APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format instead of this form, as long as part of the application's single electronic file (no multiple files please) Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: 4/30/14) Assets: Current Assets $ 574,103 Fixed Assets $1,99,939 Other Assets $1,890,246 Total Assets $ 4,464,288 Liabilities: Current Liabilities $ 828,177 Long Term Liabilities $ 1,356,289 Net Assets $ 2,279,822 Total Liabilities & Net Assets $4,464,288 Net Worth (Total Assets Minus Total Liabilities) $2,279,822 2 October 18, 2016 - Page 238 of APPLICATION FOR TOWN OF VAIL FUNDING Profit & Loss Statement Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Bud Revenues: (List by funding source) Program Revenue $ 3,175,290 Events, Other Revenue & Contributions $ 2,795,253 Total Revenue $ 5,970,543 Expenses: Programs $ 4,459,704 Mgmt and General $ 672,268 Fundraising $ 354,818 Total Expenses $5,486,790 Total Revenue Minus Expense $142,341 *note: includes capital contributions which were utilized for capital projects (expense) not included in revenues/operating expenses 3 October 18, 2016 - Page 239 of APPLICATION FOR TOWN OF VAIL FUNDING (Tiers I — III) GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Junior Hockey Association dba Vail Eagle Hockey Association 2. Contact person: Casey Parliament - President / John Seymour —Director 3. Mailing address: P.O. Box 2591, Edwards CO 81632 4. Telephone: Casey 970-376-5272, John: 970-387-8642 5. E-mail address: cparliament@gmail.com / director@vailmountaineers.org 6. Members and Titles of your governing board: Casey Parliament - President, Jeff Place - Vice President, Chuck Anderson —Treasurer, George Wilson — Secretary, Mick Kelly, Karl Borski, Blake Putnam, Benno Scheidegger, Jared Binicki — VRD, Sheryl Staten — WECMRD 7. Amount of contribution requested: a. Complimentary Ice Time: We request 4 weekends of free Ice Time at Dobson Arena (Friday through Sunday) in November 2017,(Nov 3-5, 10-12,17-19) and GIRLS ONLY- MILK Tournament January 12-14, 2018 b. Parking: (25) One -day parking Coupons for tournament volunteers & vendors, and free or reduced parking for tournament participants, November 17-19, 2017 & Jan 12- 14 2018 c. Complimentary use of Donovan Arena 2 days / Donovan Pavilion 1 day throughout the 2017- 2018 year. Uses may include but are not limited to: Opening Season Kickoff -Fall 2016,End of Hockey Season gathering (for families and players)- Spring 2018, and days TBD for potential celebrity fundraising event / community events. Days shall be restricted to non -peak or off season dates. 8. Organization fiscal year-end: June 30, 2016 9. Are your books audited? No October 18, 2016 - Page 240 of 10. What Tier is your organization applying for? (see definitions on page 1): In Kind Contribution 11. How will the contribution be used? The 4 weekends of ice time go to support Vail Junior Hockey (VEHA) as hosts for the Vail Sportsmanship Tournament and girls MLK tournaments. 2016 will be the 38th year for the tournament. The tournament is the Associations' largest fundraiser. The Girls Only Hockey Tournament over Martin Luther King Weekend, which is also a fundraiser to support our girls hockey efforts. We just completed the second year of this tournament in Eagle and Vail which was a big success and large tourist draw. The request for free parking or reduced parking on the 18th through the 20th weekend in November and the January dates will help with a more positive view of Vail. Many parents come up to more than one weekend of hockey and we continually hear grumbling about having to pay for parking the third weekend because the mountain has recently opened. The big snow storms last year left us too commute coaches from Avon due to no on street parking even being available. 12. How does your request support item 1C of the contribution policy Our tournament brings in approximately 1200 guests who are spending money in Vail during the off season on Food and Lodging. In addition Vail Hockey is the largest user of Dobson Arena. These uses coincide with the Town's mission of " providing our citizens and guests with exceptional services and an abundance of recreational opportunities. Lastly, we have rebranded our program as "Vail Mountaineer Hockey Club", which will enhance Vail's image and add to the Vail Brand awareness. 14. Who currently funds your organization (other governments, private donations, user fees, etc.)? Users 60% Government entities and Sponsors 40% 13. Organization's mission statement The Vail Mountaineer Hockey Club (VMHC) is a nonprofit youth hockey organization dedicated to teaching the sport of hockey both recreational and competitive through the principals of fair play, respect and sportsmanship with an emphasis on fun, the development of character and the individual potential of hockey players in a safe and healthy environment. October 18, 2016 - Page 241 Financials Actual / Budget Program Fees: $161,792 / $135,000 Fundraising: $50,795 / $75,000 Tournaments: $114,813 / $100,000 Total Income: $329,726 / $310,000 Expenses: $305,937/ $290,000 Net Income: $16,117 / $20,000 We are happy to provide additional financials upon request. October 18, 2016 - Page 242 of October 18, 2016 - Page 243 April 14, 2016 RE: Council Contributions Attached please find the following forms that relate format and policy the Town of Vail has implemented in regard to requests for funding. These forms are as follows: 1) Council Contributions Policy/Disclosure 2) Application for Town of Vail Funding and In-kind requests 3) Applicant's financial information: Balance Sheet and Profit & Loss Statement Please note that contributions will only be awarded to applicants who can show the contribution will be used directly to benefit the entire community of Vail. Applications must be requested prior to May 29, 2016. A completed submission (a single file electronic version) must be received at the Town of Vail by Spm June 30, 2016, in order to qualify for funding in 2017. Funding will be determined solely from the application; no in-person presentations will be held. If the Town Council has questions about your application, you may be contacted by a staff member at a later date. Requests for parking passes and/or parking days or other in-kind requests must be included in the application. Individual requests throughout the year, outside this process, will not be considered. Over the past several years, Town Council has refined funding categories with the objective of simplifying the process and establishing parameters around funding criteria. Within your application, please identify which category of funding your organization is applying for. Signature Events: Events and programs which have been built by solid organizations over a period of time and enjoy national and international recognition for excellence. These events represent the Vail brand at the highest level and the loss of any one of them would have a negative effect. The customer base includes a significant portion of destination guests and economic impact to the town is profound. Example of these events and programs would include Bravo!, by CSE), Burton US Open Snowboarding Championships, Vail International Dance Festival and Vail Jazz Festival. Funding of this category is allocated outside of the CSE annual budget; however the results will be reported to the Commission on Special Events as part of the standard recap process and will also be presented to Town Council. Destination Events: This category represents events and programs that provide the town an opportunity for new or one-time major events such as the US Pro Challenge, and the 2015 Alpine World Ski Championships. While funding will be allocated outside of the Commission on Special Event's budget, event results will be reported to the CSE as part of the standard recap process and will also be presented to Town Council. The funding for this category will not be automatic each year, but major events and/or programs with the potential to build the Vail brand even further and have a significant impact on the town's economy will be considered on an individual basis. Tier I events are able to apply for funding from this category with a new opportunity that fits this criteria. Services: This category funds an aspect of services/expertise that the town does not already provide, supports the TOV physical plant and is appropriate for governmental support. Examples of 1 October 18, 2016 - Page 244 of this category include support of TV5, Colorado Ski and Snowboard Museum, Betty Ford Alpine Gardens and Eagle Valley Childcare. The town no longer requires an annual application to be filled out for ongoing operating support of established service providers, which will be included in the annual budget at a set level each year. This process is intended to cover operating expenses only. Additional opportunities may also be considered. Education and Enrichment (formerly known as Tier IV- Life Long Learning Category): Professional and personal education and development events, as well as all events with a principal theme or purpose of health and well-being. Application and oversight for this category of funding has been transferred to the Commission on Special Events (CSE.). The CSE will post their RFP for 2017 requests in early September, with a submittal deadline of October 19. Applications will be reviewed as part of the overall event funding process in early November. In-kind Requests: Annual in-kind funding allocations such as ice time at Dobson Arena, use of Donovan Pavilion/Grand View, parking passes/coupons and public works or police department services will be subject to staff -level approval. The town does require an annual application to be filled out for transparency and tracking purposes. Any organization required to recap their event to the CSE should include this funding within the report -out documentation. Additionally, the level of funding (cash and in-kind) should be reflected in sponsorship levels for the Town of Vail. When making your request, please keep in mind the current economic climate and revenue trends will impact the town's decision for total dollars awarded. If you have any questions, please do not hesitate to contact CarlieSmith, at 479-2119 or e-mail, csmith@vailgov.com. Sincerely, Kathleen .lfa(foran Finance Director Town of Vail khalloran(a)-vailgov. com 970-479-2116 COUNCIL CONTRIBUTIONS POLICY TOWN OF VAIL All Council contribution requests received by the Town of Vail will be processed in the following 2 October 18, 2016 - Page 245 of manner: A. All requests must be submitted electronically by the deadline stated in this application. Financial information (Balance Sheet and Profit & Loss Statement) can be provided in your organization's format but should be included in the same electronic file as the application (please do not send multiple electronic files). Please do not attach additional information about your organization, etc. Incomplete applications and supplemental information will not be accepted. B. All applications for funding in 2017 shall be received at the town by June 30, 2016 by 5:00 P.M. This includes only an electronic version (single .pdf file preferred) sent by email to csmith@vailgov.com. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the town's mission, and how this contribution will affect our resort community's future health. The proposals must comply with the criteria for the applicable funding category requested (criteria outlined on pages 1-2). The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. 2. Disclosures to all applicants: A. No money will be disbursed until March 1, 2017. B. Because of uncertainty of revenue estimates, please note the following possibilities: 1) Contribution funding may be reduced based on 2016 revenues. 2) The Town of Vail may choose to disburse funding in quarterly installments throughout 2017. Special event funding will follow the CSE's guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements C. Notification of awards will be sent after the Council approves the final budget currently scheduled for November, 2016. 3. All entities receiving public funding for events, including those which are culturally - designated, are required to present a final event recap to the Commission on Special Events using the guidelines below as a template for the report. (Note: This does not apply to service or contractual agreements such as Channel 5 or Vail Childcare. If in doubt, please ask.) Guidelines for Post -event Recap for All Events Receiving Public Funding A post -event recap is required from all events receiving Town of Vail funding or in-kind sponsorship. Please schedule a presentation to the Commission on Special Events within 60 days of the close of your event. This presentation should be submitted electronically on the PowerPoint template with which you will provided and shall include: 1. An overview outlining the event's strengths and weaknesses: specifically, what went well and what measures could be taken to improve the event. 3 October 18, 2016 - Page 246 of 2. An event budget showing actual profit and loss numbers and how the funding was utilized. 3. A detailed overview of the marketing that was implemented to promote the event. 4. An explanation as to how participants and/or attendees were directed to book lodging. 5. Survey results a.Attendance numbers and demographic profile: i. Estimated attendance. If your event is non -ticketed, please describe what method you used to estimate the numbers of attendees. ii. Importance of event in decision to visit Vail? iii. Where did attendees come from: local, regional, out of state, international? (Zip code?) iv. Visitor Type: 1. Day visitor to Vail 2. Full time downvalley resident 3. Full time resident of Vail 4. Overnight visitor to the region 5. Seasonal resident of the Vail Valley Average age and gender? Lodging: 1. Are you staying in: a. Paid lodging? b. Vacation home/time share? c. With friends/family? d. Other? 2. Where are your lodging accommodations located a. Vail b. Beaver Creek c. Avon d. Edwards e. Eagle/Gypsum f. Summit County a. Other? 1. 3.. How many nights in the area on this trip? 4.. How many people are staying in your accomodations unit? 5.. Average amount spent on lodging per day? c. Estimated spending by event attendees: i. Dining ii. Shopping iii. Other Activities d. Visitor Intent to Return and Satisfaction Ratings: Likelihood of recommending the event to a friend or family member? Would you come back? Was if fun? e. Estimated Return on Investment (ROI) to the Town of Vail: Specifically, how much additional spending within the Town of Vail was generated by the event? What is the ratio of increased revenue to the amount of funding received? How much additional sales tax revenue generated by the event accrued to the Town of Vail? (Town of Vail sales tax is 4%, Lodging tax is 1.4%). 6. Potential for growth and the development of sponsorships and media exposure. 7. Did the event impact Vail's "Sense of Community"? 8. In light of the Vail Town Council's commitment to a sustainable environment, please describe any and all measures that were taken to produce the event in as "green" and environmentally friendly manner as possible. October 18, 2016 - Page 247 of APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Skating Club of Vail 2. Contact person: Susan Bruno 3. Mailing address: PO Box 532 Vail CO 81658 4. Telephone: 970-390-3896 5. E-mail address: skateclubinfo@gmail.com 6. Members and Titles of your governing board: Alicia Davis — Co -President/ Secretary Susan Bruno — Co -President/ VI Chair Karin Pellerito — Treasurer/ Show Chair 7. Amount of contribution requested: 12 days of ice at Dobson Arena 8. Organization fiscal year-end: April 30 9. Are your books audited? no 10. What category of funding is your organization applying for? (see definitions on page 1): In-kind Request 11. How will the contribution be used? The Dobson Arena ice time will be used to offset our expenses for the Vail Invitational and for the Winter Ice Show. Without these days we will not be able to run either of these two events. 11. How does your request support item 1 C of the contribution policy? We bring approximately 300 athletes, their families, coaches, officials and vendors to Vail in July. We give our summer guests a chance to see something a little different. This year we had many public guests come into our competition to watch skaters from all around the country. It is a fun and lively atmosphere and enriches our guest experience while they are visiting Vail. The Vail Invitational also gives our club the opportunity to put on the long standing tradition of The Vail Winter Ice Show. The show is something that many of our winter guests look forward to seeing. It is an activity that enhances their vacation during the holiday season. It is an event that the whole family can enjoy together after the mountain closes. October 18, 2016 - Page 248 of 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? User fees for expenses and private donations for restricted scholarship funds. 13. Organization's mission statement: The Skating Club of Vail embraces participation at all ages and ability levels. Our mission is to create, maintain and enhance a healthy and positive environment in which our members can develop physically and emotionally while building character and pursuing personal excellence through the sport of figure skating. The Skating Club of Vail has been part of the Eagle County community and a member of United States Figure Skating Association since 1979. The Skating Club of Vail, Inc. is a 501 (c) 3 not-for-profit organization. 7 October 18, 2016 - Page 249 of APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format instead of this form, as long as part of the application's single electronic file (no multiple files please) Round all figures to the nearest dollar. Please present in as much detail as possible. Assets: Total Assets Liabilities: Total Liabilities Most Recent Completed Fiscal Year (Date: 4/30/2016 Checking account - $23,850.00 Restricted Scholarship Fund - $20,600.00 Restricted Scholarship Fund - $18500.00 Money market account - $1750.00 Net Worth (Total Assets Minus Total Liabilities) $64,700.00 $39,400.00 VI expenses $28,000.00 Show expenses $67,400.00 -$2700.00 October 18, 2016 - Page 250 of APPLICATION FOR TOWN OF VAIL FUNDING Profit & Loss Statement Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Revenues: $42,000.00 Vail Invitational (List by funding source) $21,000.00 Winter Ice Show Total Revenue $63,000.00 Expenses: $39,500.00 Vail Invitational $28,000.00 Vail Invitational Total Expenses $67,500.00 Total Revenue Minus Expense -$4500.00 October 18, 2016 - Page 251 April 14, 2016 RE: Council Contributions Attached please find the following forms that relate format and policy the Town of Vail has implemented in regard to requests for funding. These forms are as follows: 1) Council Contributions Policy/Disclosure 2) Application for Town of Vail Funding and In-kind requests 3) Applicant's financial information: Balance Sheet and Profit & Loss Statement Please note that contributions will only be awarded to applicants who can show the contribution will be used directly to benefit the entire community of Vail. Applications must be requested prior to May 29, 2016. A completed submission (a single file electronic version) must be received at the Town of Vail by Spm June 30, 2016, in order to qualify for funding in 2017. Funding will be determined solely from the application; no in-person presentations will be held. If the Town Council has questions about your application, you may be contacted by a staff member at a later date. Requests for parking passes and/or parking days or other in-kind requests must be included in the application. Individual requests throughout the year, outside this process, will not be considered. Over the past several years, Town Council has refined funding categories with the objective of simplifying the process and establishing parameters around funding criteria. Within your application, please identify which category of funding your organization is applying for. Signature Events: Events and programs which have been built by solid organizations over a period of time and enjoy national and international recognition for excellence. These events represent the Vail brand at the highest level and the loss of any one of them would have a negative effect. The customer base includes a significant portion of destination guests and economic impact to the town is profound. Example of these events and programs would include Bravo!, by CSE), Burton US Open Snowboarding Championships, Vail International Dance Festival and Vail Jazz Festival. Funding of this category is allocated outside of the CSE annual budget; however the results will be reported to the Commission on Special Events as part of the standard recap process and will also be presented to Town Council. Destination Events: This category represents events and programs that provide the town an opportunity for new or one-time major events such as the US Pro Challenge, and the 2015 Alpine World Ski Championships. While funding will be allocated outside of the Commission on Special Event's budget, event results will be reported to the CSE as part of the standard recap process and will also be presented to Town Council. The funding for this category will not be automatic each year, but major events and/or programs with the potential to build the Vail brand even further and have a significant impact on the town's economy will be considered on an individual basis. Tier I events are able to apply for funding from this category with a new opportunity that fits this criteria. October 18, 2016 - Page 252 of Services: This category funds an aspect of services/expertise that the town does not already provide, supports the TOV physical plant and is appropriate for governmental support. Examples of this category include support of TV5, Colorado Ski and Snowboard Museum, Betty Ford Alpine Gardens and Eagle Valley Childcare. The town no longer requires an annual application to be filled out for ongoing operating support of established service providers, which will be included in the annual budget at a set level each year. This process is intended to cover operating expenses only. Additional opportunities may also be considered. Education and Enrichment (formerly known as Tier IV- Life Long Learning Category): Professional and personal education and development events, as well as all events with a principal theme or purpose of health and well-being. Application and oversight for this category of funding has been transferred to the Commission on Special Events (CSE.). The CSE will post their RFP for 2017 requests in early September, with a submittal deadline of October 19. Applications will be reviewed as part of the overall event funding process in early November. In-kind Requests: Annual in-kind funding allocations such as ice time at Dobson Arena, use of Donovan Pavilion/Grand View, parking passes/coupons and public works or police department services will be subject to staff -level approval. The town does require an annual application to be filled out for transparency and tracking purposes. Any organization required to recap their event to the CSE should include this funding within the report -out documentation. Additionally, the level of funding (cash and in-kind) should be reflected in sponsorship levels for the Town of Vail. When making your request, please keep in mind the current economic climate and revenue trends will impact the town's decision for total dollars awarded. If you have any questions, please do not hesitate to contact CarlieSmith, at 479-2119 or e-mail, csmith@vailgov.com. Sincerely, Kath(een Yfafforan Finance Director Town of Vail khalloran(a)- vailgov. com 970-479-2116 2 October 18, 2016 - Page 253 of COUNCIL CONTRIBUTIONS POLICY TOWN OF VAIL All Council contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically by the deadline stated in this application. Financial information (Balance Sheet and Profit & Loss Statement) can be provided in your organization's format but should be included in the same electronic file as the application (please do not send multiple electronic files). Please do not attach additional information about your organization, etc. Incomplete applications and supplemental information will not be accepted. B. All applications for funding in 2017 shall be received at the town by June 30, 2016 by 5:00 P.M. This includes only an electronic version (single .pdf file preferred) sent by email to csmith@vailgov.com. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the town's mission, and how this contribution will affect our resort community's future health. The proposals must comply with the criteria for the applicable funding category requested (criteria outlined on pages 1-2). The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. 2. Disclosures to all applicants: A. No money will be disbursed until March 1, 2017. B. Because of uncertainty of revenue estimates, please note the following possibilities: 1) Contribution funding may be reduced based on 2016 revenues. 2) The Town of Vail may choose to disburse funding in quarterly installments throughout 2017. Special event funding will follow the CSE's guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements C. Notification of awards will be sent after the Council approves the final budget currently scheduled for November, 2016. 3. All entities receiving public funding for events, including those which are culturally - IQ October 18, 2016 - Page 254 of designated, are required to present a final event recap to the Commission on Special Events using the guidelines below as a template for the report. (Note: This does not apply to service or contractual agreements such as Channel 5 or Vail Childcare. If in doubt, please ask.) Guidelines for Post -event Recap for All Events Receiving Public Funding A post -event recap is required from all events receiving Town of Vail funding or in-kind sponsorship. Please schedule a presentation to the Commission on Special Events within 60 days of the close of your event. This presentation should be submitted electronically on the PowerPoint template with which you will provided and shall include: 1. An overview outlining the event's strengths and weaknesses: specifically, what went well and what measures could be taken to improve the event. 2. An event budget showing actual profit and loss numbers and how the funding was utilized. 3. A detailed overview of the marketing that was implemented to promote the event. 4. An explanation as to how participants and/or attendees were directed to book lodging. 5. Survey results a.Attendance numbers and demographic profile: i. Estimated attendance. If your event is non -ticketed, please describe what method you used to estimate the numbers of attendees. ii. Importance of event in decision to visit Vail? iii. Where did attendees come from: local, regional, out of state, international? (Zip code?) iv. Visitor Type: 1. Day visitor to Vail 2. Full time downvalley resident 3. Full time resident of Vail 4. Overnight visitor to the region 5. Seasonal resident of the Vail Valley V. Average age and gender? b1odging: 1. Are you staying in: a. Paid lodging? b. Vacation home/time share? C. With friends/family? d. Other? 2. Where are your lodging accommodations located: a. Vail b. Beaver Creek C. Avon d. Edwards e. Eagle/Gypsum f. Summit County g. Other? 1. 3.. How many nights in the area on this trip? CI October 18, 2016 - Page 255 of 4.. How many people are staying in your accomodations unit? 5.. Average amount spent on lodging per day? C. Estimated spending by event attendees: i. Dining ii. Shopping iii. Other Activities d. Visitor Intent to Return and Satisfaction Ratings: Likelihood of recommending the event to a friend or family member? Would you come back? Was if fun? e. Estimated Return on Investment (ROI) to the Town of Vail: Specifically, how much additional spending within the Town of Vail was generated by the event? What is the ratio of increased revenue to the amount of funding received? How much additional sales tax revenue generated by the event accrued to the Town of Vail? (Town of Vail sales tax is 4%, Lodging tax is 1.4%). 6. Potential for growth and the development of sponsorships and media exposure. 7. Did the event impact Vail's "Sense of Community"? 8. In light of the Vail Town Council's commitment to a sustainable environment, please describe any and all measures that were taken to produce the event in as "green" and environmentally friendly manner as possible. 61 October 18, 2016 - Page 256 of APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK Name of organization:Special Olympics -Vail Valley Dream Team Ski Team 2. Contact person:Kathy Mikolasy 3. Mailing address:PO Box 3724, Eagle, Co. 81631 4. Telephone: 970-390-3816 5. E-mail add ress:chilihorse@hotmail.com 6. Members and Titles of your governing board:N/A 7. Amount of contribution requested:We are requesting 46 parking passes to be used by our volunteers on Sunday's starting January 1, 2017 and going through the ski season with the exception of President's weekend and on the weekends that we have our Regional and State Competitions. We do not have those dates at this time. 8. Organization fiscal year-end:N/A 9. Are your books audited?N/A 10. What category of funding is your organization applying for? (see definitions on page 1): In -Kind Request 11. How will the contribution be used?Local Special Olympics serves the special needs population of Eagle County and the passes will be used for our dedicated volunteers. We appreciate all our volunteers do and it is wonderful to be able to help them with parking while they are working with and training our Athletes during winter training each Sunday in preparation for our Regional and State Competitions. 11. How does your request support item 1C of the contribution policy?In addition to Special Olympics Mission Statement, this promotes community awareness and interaction with Eagle County's Special Needs Population which we see again and again as a win-win situation for everyone involved. We try to provide opportunities for our Athletes to be able to participate in the sports and recreational activities that the Vail Valley has to offer. October 18, 2016 - Page 257 of 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? We receive limited funding from the State of Colorado Special Olympics and also from our Regional office in Glenwood Springs. We occasionally receive private donations. Otherwise, our volunteers not only volunteer their time but will contribute financially for additional things like an end of the season picnic or equipment for any of our Athletes if needed. Vail Resorts, through their Epic Promise Program donates to us our lift tickets, drink coupons for our Athletes and Volunteers and use of the Race Course on Vail Mountain so that we can practice for our competitions. 13. Organization's mission statement:The Mission of Special Olympics (SOCO) is to provide year-round sports training and athletic competition in a variety of olympic type sports for children and adults with developmental disabilities, eight years of age and older, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy, and participate in a sharing of gifts, skills, and friendship with their families, other Special Olympics Athletes and the Community. October 18, 2016 - Page 258 of APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format instead of this form, as long as part of the application's single electronic file (no multiple files please) Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: ) Assets: $ Total Assets $ Liabilities: $ Total Liabilities $ Net Worth (Total Assets Minus Total Liabilities) $ October 18, 2016 - Page 259 of APPLICATION FOR TOWN OF VAIL FUNDING Profit & Loss Statement Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Revenues: $ (List by funding source) Total Revenue $ Expenses: $ Total Expenses $ Total Revenue Minus Expense $ All of the balance sheet information would be information from the State or Regional Special Olympics locations. We have, in the past, never had to provide this information. If additional information is needed, please let me know. October 18, 2016 - Page 260 of June 23 2016 Carlie Smith Kathleen Halloran Town of Vail Via email PO Box 882 Vail, CO 81658-0882 Email: Foresightskiguides@gmaii,com Website: www.foresightskiguides.org Mark G. Davis; President Cell: 303-506-6965 RE: Foresight Ski Guides 2016-17 request for annual in-kind funding Dear Carlie and Kathleen: Thank you very much for this opportunity to apply to the Town of Vail for parking spaces/passes for the 2016-17 ski season. We have been so very grateful for the Town's previous in-kind support and hope it will be renewed for the upcoming season. Since 2001, Foresight Ski Guides (Foresight) has provided hundreds of children, youth and adults who are blind or visually -impaired with the opportunity to participate in Vail's winter snow sports of skiing, cross country skiing, snowshoeing and snowboarding. Parking passes are a critical component of the program, as our organization is built on volunteer labor and in-kind resources to maximize our modest budget. Foresight employs a comprehensive approach to involving visually impaired participants (VIPs) in challenge recreation, fitness training, environmental education, and employment readiness. Foresight supports VIPs — with a key focus on low-income individuals - as they overcome fears, take risks, and build confidence in their ability to lead rich, full lives. Over the past fifteen years, Foresight has challenged VIPs as they experience the joy of skiing, push their personal boundaries, and learn lessons that apply to other areas of their lives. We are honored to be able to conduct our programs at Vail. My family had a home here since 1970, and when I lost my functional vision due to an attack of multiple sclerosis (MS) in 1999, the community supported my rehabilitation and helped me learn to enjoy life again through participation in mountain sports. Now Foresight rents a condo in East Vail and our program for blind skiers is just one way we can give back to a town that has been so accommodating and encouraging. October 18, 2016 - Page 261 We are particularly proud of the growing collaboration with more than six school districts in the state, through Tanni Anthony (Colorado Department of Education) and her TVis (Teachers of the Visually Impaired), who educate more than 1300 blindlvi students on a daily basis. As you may remember, we started working with The Colorado School for the Deaf and the Blind (the School or CSDB) in 2006, where students participate in a comprehensive curriculum that builds life skills and fitness, and prepares the students for a fulfilling career following graduation—all built around the fun and exhilaration of skiing and snowboarding. In 2012, we started our outreach to the more than 1300 blind students mainstreamed in public schools around the state in addition to students who attend CSDB. After a two - season hiatus, we are again working with CSDB to bring their students back. (We had served some of the CSDB students over the "time out" period through their families, just not through organized field trips.) In either event, many of these students (and most of the CSDB students) come from families with low incomes, and many have a wide range of emotional and cognitive challenges in addition to vision impairments. Foresight has made a major difference in their prospects for a rewarding and self-sufficient adulthood. Our work the past few seasons has been incredibly successful, at one time, doubling their number of skier days and more than tripling the number of students with whom we worked by bringing in blind students from the five Denver metro school districts – Denver, Aurora, and Jefferson, Douglas and Adams County school districts. Our work continues to be based on the same comprehensive approach we used at the School, only the new model involves more blind students, their families, teachers, and school administrators. Our work/program was studied by Dr. Paula Conroy at the University of Northern Colorado who reported the value of our program to the students and families who participate in it, the unique benefits thereof, and that the students could not receive these benefits elsewhere, We can provide results of the study a well as detail of the benefits upon request. This past season we increased the number of students we guided by more than 25%. This past season, we "graduated" more guides, including PSIA adaptive instructors from Eldora as well as their former PSIA instructor Trainer. All come with invaluable expertise: In total, we ended up with 30 guides and shadows on staff. All of whom receive their new- and retuning -guide training from PSIA, through our new partnership as a member school. In 2016/17, we will continue to increase our recruiting and training additional volunteer ski guides to handle the growing number of child/student skiers, their chaperones and families – most, if not all of our new volunteers will come from Vail and Eagle County. This will require a major investment in additional resources to expand the program. As you know, parking is one of the most expensive aspects of our program as we must reimburse our volunteers who are already giving so much to Foresight. October 18, 2016 - Page 262 of (Those who can afford to pay their own expenses do so, but many of our volunteers have modest incomes.) Foresight requests a contribution of four blue parking passes for the season, together with the ability to request additional spaces (up to 10) for special events when we have all the guides in town. These events are held on weekdays and bring many additional visitors in the form of VIPs' family members and friends. We appreciate your consideration of our application. If there are any questions, I may be reached at mark@foresightskiguides.org or at any time on my cell phone, 303-506-6965. Sincer ly Mark G. Davis Founder and President October 18, 2016 - Page 263 of APPLICATION FOR TOWN OF VAIL FLINGING PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK Name of organization: Foresight Ski Guides, Inc. (Foresight) 2. Contact person: Mark G. Davis, President 3. Mailing address: PO Box 882, Vail, CO 81657 4. Telephone: cell: (303) 556-6965 5. E-mail address: mark@foresightskiguides.org 6. Members and Titles of your governing board: Mark G. Davis Founder and President (non voting), Denver and Vail Steve Sommers Secretary; Partner, Brownstein, Hyatt, et.al. Denver Tota Ruygrok, CPA Treasurer; President, Causey Demgen & Moore, Inc., Denver Lew Sapiro Former owner, Breeze Ski Rentals, Denver Pat Manginelli Principal, Manginelli Consulting, Youngstown, OH Ann Wei Attorney, Wei Law, Denver Bill Murphy Consultant and Foresight Ski Guides Sr. Guide, Denver David Lane Consultant, former independent Pepsi bottler, Paradise Valley, AZ Eddy Braucht Hotel/Hospitality Consultant, Houston, TX H. Scott Speedy Regional Manager, Vail Resorts Retail, Vail Louis Tutt Executive Director, Association for Education and Rehabilitation of the Blind and Visually Impaired, Alexandria, VA Harry "Skip" Bower Managing Director, Harry S. Bower, LLC a registered investment advisor, Martha's Vinyard, MA Janet Masto Manager, Human Resources, Dearborn National Life Insurance Co., Greenwood Village, CO Jason Roeder CFO, Shryver Medical, Westminster CO Advisory Board Joe Walker Vice President Mountain Resort Operations, Colorado S Utah, Broomfield CO Linda Hill Owner, Hill Aevium Integrated Marketing, Edwards CO Alan and CC Nottingham Fmr. Directors, Colorado Ski School for the Blind, Vail John Dawsey Vice President/General Manager, Colo. Mountain Express, Vail Christine Soto Principal, Christine Soto Philanthropic Consulting, Denver Ginia Paige Development Coordinator, Denver CO 0 October 18, 2016 - Page 264 of 7. Amount of contribution requested: An in-kind contribution of four "blue" level parking passes good for use during the 2016117 ski season. 8. Organization fiscal year-end: September 30 9. Are your books audited? No, as our total annual revenues are less than $509,000; however, our financial statements are prepared annually by a CPA. 10. What tier is your organization applying for? In Kind contribution 11 How will the contribution be used? To support the more than 185 skier days Foresight will provide to visually impaired children and adults. Specifically, Foresight provides parking to our volunteer ski guides, half of whom drive from Denver and need to be parked and ready to meet our visually impaired participants (VIPs) by 8:30 a.m. regardless of inclement weather, traffic, road closures and other challenges. Local guides usually take public transportation (bus) or car pool as Foresight strongly encourages car-pooling for both environmental and financial reasons. Since Foresight pays for the volunteer ski guides' travel expenses and parking, support from the Town of Vail is a significant help in off -setting our out-of-pocket parking expenses, which generally come to more than $5,000 per season. Since 2014, the Marriott blocked us out from the first week of February to the last week of March and, unfortunately, we lost a parking solution we had come to rely on since 2003. Many of our staff and our guests lodge at the Inn and Suites at Riverwalk in Edwards. While from time to time we are allowed to park at the Chapel in Vail, Foresight must provide additional parking in the Town's structures which is the cause of our requested increase in our request from two parking passes to four. 11. How does your request support item 1 C of the contribution policy? Foresight's goals, objectives, mission, and implementation of its program are well - aligned with the Town of Vail's mission. With more than 185 VIP skier days forecast for the 2016117 ski season that this request covers, Foresight expects to generate a total of 1,000 additional skier days that would not come to Vail without the Foresight program. The 5:1 ratio of additional skier days includes friends, family, and guides who would not be here if not for the Foresight program. Only our blind skiers receive products and services donated by our generous local sponsors (lift tickets, equipment, lodging, and transportation). The remaining guests, who are friends and family of our blind skiers, typically do not receive discounted services and spend money in the Town of Vail that otherwise would go elsewhere, Out-of-town ski guides would not necessarily ski Vail and would not be here as frequently if they were not guiding with Foresight. Many of their guiding sessions include overnight stays they pay for on their own, including stays for their family and friends. 61 October 18, 2016 - Page 265 of Foresight provides outreach and volunteer/community service give -back opportunities to the Vail community in a uniquely "Vail" way — on skis and snowboards — enhancing the sense of community that is exclusively Vail's. Foresight's guides are all volunteers. Once trained by Foresight at no out-of-pocket cost to themselves, the guides are asked to give back ten (10) days per ski season as a Shadow or a Guide. Most of our newly graduated guides reside in the Vail Valley. Foresight provides challenge recreation opportunities to its VIPs and guides. All of our programming is built on the philosophy and methods of challenge recreation, where participants build skills and courage by engaging in what they initially feel is a frightening situation, but with support they discover they can safely push their boundaries and learn lessons that apply to other areas of their lives. Other organizations skydive, ride horseback, tackle rope lines, or mountain climb — we ski and snowboard. Every winter, we change the lives of blind skiers and their families and friends, and our guides and their families and friends. VIPs and our volunteer guides lodge within Vail and, while not engaged in skiing, enjoy many of the other amenities of our area. Lengths of stays average 3-5 days with multiple overnight stays for the VIPs, their families and our guides. Foresight has more than 30 trained volunteer guides and shadows and during the peak parts of our year; when the students and chaperones from the various Front Range school districts, Colorado Springs, and the Colorado School for the Deaf and the Blind are in town, we have 10-15 guides on the mountain at one time. A major program goal for the upcoming season is to continue to reach out to the 1300 blind children in Colorado who are mainstreamed in public schools along with Blind Colorado college students. We are planning a steady increase in the number of blind children and adults served, and this of course will generate an increase in the number of family and friends who join them on the mountain. To accommodate this increase in young skiers, we are steadily training additional guides. We will be participating with Vail Resorts Retail at their annual Blizzard Sale in August as a venue to recruit guides and, hopefully, at the Ski Swap this fall, Foresight makes available unique and satisfying volunteer opportunities for dozens in our local town population, promoting Vail's unique sense of community. We provide the Town of Vail, Vail Resorts and many of our corporate partners the chance to support, through in-kind contributions and volunteerism, a program that benefits us all. Foresight brings to the Town of Vail a safe, well-managed, humanitarian program that positively affects our resort community's immediate and future financial and civic health, creating empowered children and adults who leave Vail with a high opinion of our town, its engaged community, and its reputation for progressive social programming. Foresight also gives back to the Vail community: our volunteers participate in Town clean up and Vail Rotary programs; we maintain a booth at local summer markets and other events to recruit volunteer ski guides for our program. n October 18, 2016 - Page 266 of 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Foresight receives strong corporate support, in addition to funding from private and community foundations, and individual donors including Vail Resorts, Safeway employees from the district that includes the store in West Vail, the Safeway Foundation, the Jelm Family Foundation, the Daniels Fund, and the Denver Foundation. VIPs who have the means to contribute to the costs of their program participation do so. Others, such as the children from the Colorado School for the Blind are from low-income homes and rarely have the means to contribute. Teachers of the blind students from Denver metro school districts often dig into their own personal funds to make contributions. School districts help, albeit minimally. Foresight provides these opportunities regardless of ability to pay. Some of our Vail and Vail Valley corporate sponsors and other supporters from the 2015116 (and upcoming season) include: Grants/Contributions, Vail and Edwards Rotary Clubs Barb Treat Foundation Safeway, Safeway employees in Vail Safeway Foundation The Denver Foundation Daniels Fund Virginia Hill Foundation Jelm Family Foundation Foresight Ski Guides board (100% participation). In—Kind Town of Vail Vail Resorts, including: Vail Sports Colorado Mountain Express Vail Marriott Mountain Resort and Spa Inn and Suites at Riverwalk Vail Daily KYZR Radio Ai Squared Software Foresight received in-kind funding support (two parking passes) from the Town of Vail for 2015116; we do not receive any other government funding. 13. Organization's mission statement: The mission of Foresight Ski Guides is "to promote fitness, athletic skills, personal achievement, self-confidence and self-esteem for individuals who are blind or visually impaired by providing challenge recreation opportunities through affordable access to snow sports." tI October 18, 2016 - Page 267 of Thank you for your consideration. Please contact me with any questions your may have. Mark G. Davis, President 0 October 18, 2016 - Page 268 of Foresight Ski Guides Statement of Financial Position September 30, 2015 (Unaudited - Approved by Board of Directors) ASSETS Assets: Cash Total assets 11RUMlM06-1 Liabilities: Accounts payable Total liabilities NET ASSETS Net assets Unrestricted, undesignated $51,723 $51,723 $4 $0 $51,723 Total net assets $51,723 October 18, 2016 - Page 269 of Statement of Revenues, Expenses and Net Assets For the Twelve Months Ended September 30, 2015 (Unaudited - Approved by Board of Directors) Revenues: Corporate grants $4,200 Corporate sponsorships (In }find) 86,918 Foundations 118,794 Individuals 34,196 Gift - Related Party 10,000 Public fund raising 0 Visually Impaired People 5,000 Interest Income (expense) 2 Total Revenues 259,110 Expenses: Fundraising (6,729) Compensation/Benefits (54,685) Occupancy (rent, utilities, etc) (15,497) IT/website (5,084) Insurance (5,666) Memberships and seminars 0 Administrative (2,013) Lift tickets (55,920) Equipment (9,082) Lodging (43,248) Guiding (2,556) Lessons (5,699) Outreach - Meals (1,666) Recruiting 0 Training 0 Transportation (22,338) Total Expenses (230,183) Excess revenues over expenses 28,927 Net assets at Beg of Fiscal Year (October 1) 22,796 Net assets at September 30, 2015 $51,723 October 18, 2016 - Page 270 of FORESIGHT ACTUAL/ BUDGET BOARD APPROVED On Mountain Event Marketing & PR & Social Media In-kind Compensation/Benefits Executive Dir (Comp & Payroll taxes) Development Director Insurance & Benefits - Exec Dir and Dev Dir Salaries: Admin Insurance - Admin; & Other Occupancy (phone, copies, supplies, etc) Administrative Costs Information Technology Insurance, (Work Camp, D&O & Liability) Other Legal & Accounting (in-kind) Lift Tickets In -Kind Cash Equipment Rental In -Kind Cash Lodging Assistance In -Kind Cash Vail Condo Capacity Building Volunteer Guides $5,000 CASH BGT SO T;:..,; Description 9134116.-:..-. _ 9130116 avenues; "281000 24j000: Corporate grants 10,000 - 10,000 Corp Sponsors (in kind) 121040 172,000 Foundations 120,000 120,000 - BOD & Individuals 60,000 60;000 Public fund raising I events ..15,000 15,000 Visually Impaired People 5,000 ,: 5;000 Government0 0 . Interest income 0 0 Grand Total - Revenues 2'10,69 382;4013, Fundraising Expenses: Grant Writer 1 JVA $15,000.`' 16;000.. On Mountain Event Marketing & PR & Social Media In-kind Compensation/Benefits Executive Dir (Comp & Payroll taxes) Development Director Insurance & Benefits - Exec Dir and Dev Dir Salaries: Admin Insurance - Admin; & Other Occupancy (phone, copies, supplies, etc) Administrative Costs Information Technology Insurance, (Work Camp, D&O & Liability) Other Legal & Accounting (in-kind) Lift Tickets In -Kind Cash Equipment Rental In -Kind Cash Lodging Assistance In -Kind Cash Vail Condo Capacity Building Volunteer Guides $5,000 5,000 5'0Q0 . %6.000, - 2,0Q0 133,000 25=0 "281000 24j000: 24;0013 0 0 12,000 121040 49,144 48,144 1,200 1,2Q0 - -- 86,344 86, 344 10,000 : 10;000 10x0Q0 . i ,: 1 .'G00 . 8,500 8,5.04 " 2,000 2,400 0 20,50(3 201500 October 18, 2016 - Page 2 131,004 2.,000 .2,000 . - 2,0Q0 133,000 31,500 56.500 6,000 3,000 3,000 3.,000 5,000 October 18, 2016 - Page 2 25,000 . 15,000 15;000 16,500 :16,500. 31,500 56.500 2;00: 2500 October 18, 2016 - Page 2 FORESIGHT ACTUAL 1 BUDGET Description Recruiting: Cash Trainers. Cash Lessons: Cash Outreach Outreach - Meals Equipment incl vests and helmets Summer Program Hiking/Tandem cyclijg1campingladventure stuff Transportation - Cash Transportation - In-kind Grand Total - Expenses Excess Revenues Over Expenses BOARD APPROVED 4.0004,000 1,000 1510 15,000 7,000 $210,044. $382,844 $844j SKIER DAYS 180 October 18, 2016 - Page 2 Town of Vail PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: SOS Outreach 2. Contact person: Seth Ehrlich, Executive Director 3. Mailing address: PO Box 2020 Avon, CO 81620 4. Telephone: 970.926.9292 ext 105 5. E-mail address: seth@sosoutreach.org 6. Members and Titles of your governing board: Please see attached for full list of board members. 7. Amount of contribution requested: 25 parking passes to be used through the 15/16 winter season and one Gold Parking Pass to be utilized for fundraising purposes. 8. Organization fiscal year-end: August 31, 2016 9. Are your books audited? Yes. 10. What category of funding is your organization applying for? (see definitions on page 1): SOS Outreach is requesting continued in-kind support from the Town of Vail in the form of 25 daily parking passes for program implementation and one Gold Pass to be used for fundraising efforts. 11. How will the contribution be used? SOS Outreach respectfully requests in-kind parking passes to support program implementation on Vail Mountain and enhance the organization's fundraising efforts. Specific to this request, SOS seeks 25 individual day passes for SOS program dates over the 2016/2017 winter season and one Gold Parking Pass to be featured in a silent auction at one of our upcoming events. SOS Outreach is a youth development organization headquartered in the Vail Valley that provides opportunities for the most disadvantaged youth in our community to participate in on -hill outdoor adventure activities like skiing and snowboarding. Through low-cost participation and significant fundraising efforts, SOS is able to offer scholarship support to provide access to youth who would otherwise be economically excluded from these cost -prohibitive activities. October 18, 2016 - Page 273 of During the 2015/16 winter season, SOS Outreach served 498 youth through programs on Vail Mountain. The organization anticipates similar enrollment during the 2016/17 season. The continued contribution of parking passes from the Town of Vail enables the organization to serve youth more effectively and work with greater efficiency and eliminates transportation barriers. Prior to your support and partnership, SOS program coordinators were required to arrive at 7AM to drop off all gear that the daily group (anywhere from 15 to 40 youth) would need for the day, before transferring the vehicles out to an outlying lot. SOS is proud to be able to provide all gear necessary to keep our youth warm, dry and safe on the slopes of Vail Mountain, and the in kind support of the Town of Vail during the 2015/16 winter season allowed for greater opportunities to ensure that youth were receiving the correct sized gear in a timely fashion. Continued access to parking through the in-kind support of the Town of Vail will eliminate the unnecessary time spent by program staff hauling gear to -and -from the mountain and ultimately, enhance the program quality for participating youth. This year, SOS Outreach also respectfully requests the Gold Pass to raise funds to support program implementation during the 2016/17 season. As the organization continues to evolve, SOS Outreach is producing more fundraising events than ever before in effort to support our local program budget and scholarship funds. If awarded, the support of the Town of Vail in this additional capacity would transform current funding strategies and allow for greater support of our programs. 12. How does your request support item 1C of the contribution policy? SOS partners with local school districts and youth serving agencies to recruit youth who will benefit most from the structure and consistency of the SOS curriculum. Youth are recommended to the organization based on early indicators of behavioral, academic and personal risk factors that suggest a decreased likelihood of high school graduation. During the 2015/16 season, the three most common risk factors reported by SOS families include: low income families, English as a second language and single parent families. Due to the prohibitively high costs required for participation in the vast majority of winter sports like skiing and snowboarding that dominate the Vail culture, many local families do not engage, despite proximity to Vail and its wide variety of world renowned outdoor recreational activities. This exclusion further exacerbates pre- existing economic segregation in the outdoors, as low-income children of racial minorities continually rank as the least represented demographic in our shared outdoor spaces. In accordance with the Town of Vail's mission statement, SOS Outreach is in a position to bridge this gap and ensure more equitable representation of various diverse October 18, 2016 - Page 274 of populations in the outdoors.Through providing low-cost participation, transportation, costly equipment and lift tickets required for participation in skiing and snowboarding at an extremely reduced rate, underserved youth are introduced to activities their families could never consider otherwise. During the 2015/16 winter season and through the support of the Town of Vail, SOS Outreach facilitated on -hill activities at Vail for 498 participants who reported the following demographic data: 73% of self -identified as an ethnic minority, 62% reported having a household income of less than $40,000 per year, 58% of participants had no health insurance or were enrolled in Medicaid, and 41% of participants were from non -two adult households. Through providing the most marginalized youth of the Vail Valley with opportunities to be included the the Vail community, SOS simultaneously reduces the likelihood of youth engaging in harmful behaviors and contributes to the retention rate of diverse populations as skiing and snowboarding participants, as our long-term evaluation results demonstrate that more than 25% of participants return as lifelong skiers or snowboarders. 13. Who currently funds your organization (other governments, private donations, user fees, etc.)? SOS Outreach continues to diversify its funding as the organization evolves and manages its significant growth. Funding is secured across foundation grants, corporate contributions, event revenue, individual contributions, fee for service, and in-kind donations of goods and services. Every dollar donated to SOS Outreach is leveraged three times through in-kind support. SOS Outreach programs would not be possible without the significant support from corporations that donate in-kind items like gear, outerwear, lift tickets, lessons and rental equipment to make both summer and winter programs possible. 14. Organization's mission statement: SOS Outreach (SOS) is a national youth development nonprofit that inspires youth to make positive decisions for healthy and successful futures. SOS programs are unique in their use of adventure sports, adult mentors, service learning and leadership development to engage participants for future success. During the 2014/15 program year, SOS served over 5,000 youth across 21,538 program days, making it one of the largest outdoor sports based youth development non-profit organizations in the nation. October 18, 2016 - Page 275 of 3:15 PM SOS Outreac h 06/16/16 Profit & Los s Accrual Basis September 1, 2015 through June 6, 2016 Total Colorado Eagle River Ride Sep 1,'15-Jun6, 16 Ordinary Income/Expense Learn to Ride Income 3,610.87 Contribution s Income 5,563.52 Benefactors/Individ ual Donors 95,018.77 Board Donation 16,500.00 Corporate Donation 80,511.63 Peter Johnson Memorial Fund 35,869.91 Total Contributions I ncome 227,900.31 Events Income 175.74 Colorado Eagle River Ride Tahoe LTR CERR Sponsors hip 1,750.00 Total Colorado Eagle River Ride 1,750.00 Other Events Learn to Ride Faces of SOS 3,610.87 Frisco Re c Room Rental 5,563.52 Misc. Fundra isers 10,786.94 Other Events - Other 6,263.82 Total Other Events 26,225.15 Total Events Income 27,975.15 Fee for Sery ice Masters/Jr Sherpas 175.74 Summer Programs Tahoe LTR Backyard Adventures 6,047.88 Monument T rips 11,147.19 Summer Prog rams - Other 1,852.09 Total Summer Programs 19,047.16 Winter Programs Learn to Ride Denver Metro LTR 18,658.17 Eagle Co LTR 21,088.75 Pacific NW LTR 18,997.58 Rural CO LTR 3,103.67 Summit County LTR 12,010.79 Tahoe LTR 20,695.20 Utah LTR -1.15 Total Learn to Rid e 94,553.01 Snow Core 41, 043.73 University Denver Metro Univ F FS 23,104.76 Eagle County Univ F FS 37,601.69 Pacific NW University FFS 3,859.75 Rural CO University FFS 10,058.99 Summit County Univ FFS 28,216.58 Tahoe Univers ity FFS 16,174.87 Total University 119,016.64 Total Winter Programs 254,613.38 Total Fee for S ery ice 273,836.28 Grant I ncome 391,211.25 Merchandise S ales Soft goods rental (Winter) -166.73 SOS Gear/Merchandi se 757.12 Merchandise S ales - Othe r 676.21 Page 1 October 18, 2016 - Page 276 of 3:15 PM SOS Outreac h 06/16/16 Profit & Los s Accrual Basis September 1, 2015 through June 6, 2016 Page 2 October 18, 2016 - Page 277 of Sep 1,'15-Jun6, 16 Total Merchandise Sales 1,266.60 Rental Income 4,100.00 Total Income 926,289.59 Expens e Accounting 12,693.68 Advertisin g/Promotions Trade Shows/Booths 79.00 Advertisin g/Promo tions - Other 5,601.79 Tota I Adve rtis i ng/P rom otions 5,680.79 AmeriCorps Expense Ameri Corp CAA Staff Award 2,860.00 AmeriCorp Hous ing 18,000.00 Americorp V ISTA cost s hare 37,168.60 Total AmeriCorps Expense 58,028.60 Attorney Fees 376.37 Automobil e Expense Maintenance 9,225.87 Mileage & Parking 9,400.86 Automobil e Expense - Other -2,016.85 Total Automobile Expense 16,609.88 Bank Service Charges Credit Card Processing Fees 1,645.79 Bank Service Charges - Other 50.00 Total Bank Service Charges 1,695.79 Deposit Expense 250.00 Dues and Subscriptions 1,728.50 Event Expenses CERR Event Exp ense 11,545.84 Faces of SOS 1,911.58 Miscellaneous Event Expenses 515.78 Event Expe nses - Other 254.77 Total Event Expenses 14,227.97 Fundraisin g Expenses Frisco Re c Room Cleaning Exp 2,226.09 Fun draisin g Expenses - Other 1,700.83 Total Fundra ising Expenses 3,926.92 Insurance Automobil e Ins 2,005.00 Directors & Officers Ins 1,060.00 General Liability Ins 21,682.00 Health Ins Officer Expense 10,384.13 Health Ins Staff Expense 11,271.20 Property (computer/office) 355.00 Workman's Com p Ins 20,623.18 Insurance - Other 932.22 Total Insurance 68,312.73 Licenses and Permits 683.07 Merchandise Merchandise - S OS Gear 1,836.70 Total Merchandise 1,836.70 Page 2 October 18, 2016 - Page 277 of 3:15 PM SOS Outreac h 06/16/16 Profit & Los s Accrual Basis September 1, 2015 through June 6, 2016 Page 3 October 18, 2016 - Page 278 of Sep 1,'15-Jun6, 16 Office Rent Utilities 2,632.16 Office Rent - Othe r 30,429.33 Total Office Rent 33,061.49 Office Suppli es 7,773.66 Payroll Taxes 27,504.34 Postage and Delivery 4,334.42 Printing and Reproduction 6,376.13 Professional Consulting Fees Program Mentor Expense 34,508.00 Regional Program Coordinator 21,250.00 Resort Pr ogra m Coordin ator 13,390.00 Teacher 5,600.00 Professional Consulting Fees -Other 6,620.00 Total Professional Consulting Fees 81,368.00 Professional Development 1,355.95 Program Suppli es & Recognition Peter Johnson Memorial Fund 9.06 Summer Program Expenses Monument Trip Expenses 721.45 Summer Permit Fee 3,387.53 Summer Professional Development 973.00 Summer Program Food 4,457.90 Summer Van Rental 1,587.00 Summer Prog ram Expenses - Other 3,876.96 Total Summer Program Expenses 15,003.84 Winter Programs Equipment Re nta 1 249.21 Winter Hut/Land Use Fees 33.67 Winter Programs - Other 20,285.56 Total Winter Programs 20,568.44 Program Suppli es & Recognition -Other 9,516.51 Total Program Suppli es & Recogni tion 45,097.85 Salaries and Wages Payroll - Executive Director 59,570.89 Payroll -Staff 276,689.35 Payroll Summer Guides 5,740.00 Total Salaries and Wages 342,000.24 Simple IRA 2,488.88 Technolo gy 12,408.31 Tel ephon e 4,826.15 Travel/Lodg ing /Food 7,007.77 Uniforms 1,612.22 Total Expense 763,266.41 Net Ordin ary Income 163,023.18 Other Income/Expense Other Income Interest Income 533.12 Total Other Income 533.12 Other Expense Other Expenses Executive Director -1,388.29 Page 3 October 18, 2016 - Page 278 of 3:15 PM SOS Outreac h 06/16/16 Profit & Los s Accrual Basis September 1, 2015 through June 6, 2016 Sep 1,'15-Jun6, 16 Tota I Other Expenses Tota I Other Expense Net Other I ncom e Net Income -1,388.29 -1,388.29 1,921.41 164,944.59 Page 4 October 18, 2016 - Page 279 of 3:16 PM SOS Outreac h 06/16/16 Balance Sheet Accrual Basis As of June 6, 2016 ASSETS Current Assets Checking/Savings 1stBank ofAvon- Checking 1st Bank Vail Liquid Asset Alpine Bank CD Petty Cash US Bank Checking *1193 US Bank Money Market Total Checking/Savings Accounts Receivable Accounts Receivable Total Accounts Receivable Other Curre nt Assets Prepaid Expenses Prepaid Insurance Rent De posit Total Other Current Assets Total Current Assets Fixed Assets Accumulated Depreciation Equip ment/E lectronics Furni to re - Desks Program Equipment Software Vehicles Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Li abil ities Current Li abilities Accounts Payable Accounts Payable Total Accounts Payable Credit Cards Amex *0-52003 Seth Amex *0-52011 Alyssa US Bank "3905 Alyssa US Bank "3921 Kristina US Bank "6939 Theresa US Bank "8319 Seth US Bank "8568 Scott US Bank "9364 Joan US Bank "9372 Rebecca Total Credit Cards Other Curre nt Li abi lit ies Group He alth Payable Total Other Curre nt L iabil iti es Total Current Liabi lities Total Liabi lities Equity Fund Balance Jun 6, 16 8,408.36 291,410.91 51,413.24 100.00 48,591.38 276,039.04 675,962.93 250.00 250.00 5,340.51 14,291.45 3,075.00 22,706.96 698,919.89 -139,861.23 8,136.95 515.94 91,460.10 3,750.00 56,500.00 20,501.76 719,421.65 ...................... 8,754.75 8,754.75 653.37 33.44 25.00 85.80 150.00 1,034.22 2,011.51 50.00 610.28 4,653.62 -207.66 -207.66 13,200.71 13,200.71 541,276.35 Page 1 October 18, 2016 - Page 280 of 3:16 PM 06/16/16 Accrual Basis SOS Outreac h Balance Sheet As of June 6, 2016 Net Income Total Equity Jun 6, 16 164,944.59 706,220.94 TOTAL LIABILITIES & EQUITY 719,421.65 ......................................... Page 2 October 18, 2016 - Page 281 SOS Outreach 2015 - 2016 Organization Budget 15/16 Budqet Revenues and Other Support: In -Kind Goods and Services $ 2,500,000 Board of Directors $ 20,000 Benefactors $ 190,000 Corporate Donations $ 125,000 Events $ 140,000 Fee for service $ 275,000 Grants $ 400,000 Misc Income $ 10,000 Regional Program Managers $ 25,000 Total Income (Cash Only) $ 1,160,000 15/16 Budget Expenditures: Accounting and Legal fees $ 20,000 Advertising and Promotions $ 6,000 Dues and Subscriptions $ 3,500 Huts/Land Use Fees $ 4,000 Fundraising Expenses $ 5,000 Insurance $ 22,500 Merchandise Costs $ 6,000 Program Mentors $ 30,000 Regional Program Managers $ 25,000 Resort Program Coordinators $ 20,000 Summer Program Guides $ 50,000 Office Supplies/Copying Printing $ 21,000 Payroll Taxes & Worker's Comp. $ 67,000 Postage & Delivery $ 5,500 Professional Development $ 4,000 Summer Program Food $ 8,000 Program Supplies $ 50,000 Rent and Utilities $ 45,000 Salaries and Wages $ 520,000 Special Events $ 42,500 Telephone and Technology $ 20,000 Travel/Lodging -- Trade Shows $ 15,000 Vehicles and Mileage $ 30,000 Health Insurance Expenses $ 30,000 IRA Expenses $ 7,500 AmeriCorps Expenses $ 87,500 Depreciation $ 15,000 Total Expenditures (Cash Only) $ 1,160,000 SOS Outreach 2015 - 2016 Organization Budget October 18, 2016 - Page 282 April 14, 2016 RE: Council Contributions Attached please find the following forms that relate format and policy the Town of Vail has implemented in regard to requests for funding. These forms are as follows: 1) Council Contributions Policy/Disclosure 2) Application for Town of Vail Funding and In-kind requests 3) Applicant's financial information: Balance Sheet and Profit & Loss Statement Please note that contributions will only be awarded to applicants who can show the contribution will be used directly to benefit the entire community of Vail. Applications must be requested prior to May 29, 2016. A completed submission (a single file electronic version) must be received at the Town of Vail by Spm June 30, 2016, in order to qualify for funding in 2017. Funding will be determined solely from the application; no in-person presentations will be held. If the Town Council has questions about your application, you may be contacted by a staff member at a later date. Requests for parking passes and/or parking days or other in-kind requests must be included in the application. Individual requests throughout the year, outside this process, will not be considered. Over the past several years, Town Council has refined funding categories with the objective of simplifying the process and establishing parameters around funding criteria. Within your application, please identify which category of funding your organization is applying for. Signature Events: Events and programs which have been built by solid organizations over a period of time and enjoy national and international recognition for excellence. These events represent the Vail brand at the highest level and the loss of any one of them would have a negative effect. The customer base includes a significant portion of destination guests and economic impact to the town is profound. Example of these events and programs would include Bravo!, by CSE), Burton US Open Snowboarding Championships, Vail International Dance Festival and Vail Jazz Festival. Funding of this category is allocated outside of the CSE annual budget; however the results will be reported to the Commission on Special Events as part of the standard recap process and will also be presented to Town Council. Destination Events: This category represents events and programs that provide the town an opportunity for new or one-time major events such as the US Pro Challenge, and the 2015 Alpine World Ski Championships. While funding will be allocated outside of the Commission on Special Event's budget, event results will be reported to the CSE as part of the standard recap process and will also be presented to Town Council. The funding for this category will not be automatic each year, but major events and/or programs with the potential to build the Vail brand even further and have a significant impact on the town's economy will be considered on an individual basis. Tier I events are able to apply for funding from this category with a new opportunity that fits this criteria. Services: This category funds an aspect of services/expertise that the town does not already provide, supports the TOV physical plant and is appropriate for governmental support. Examples of 1 October 18, 2016 - Page 283 of this category include support of TV5, Colorado Ski and Snowboard Museum, Betty Ford Alpine Gardens and Eagle Valley Childcare. The town no longer requires an annual application to be filled out for ongoing operating support of established service providers, which will be included in the annual budget at a set level each year. This process is intended to cover operating expenses only. Additional opportunities may also be considered. Education and Enrichment (formerly known as Tier IV- Life Long Learning Category): Professional and personal education and development events, as well as all events with a principal theme or purpose of health and well-being. Application and oversight for this category of funding has been transferred to the Commission on Special Events (CSE.). The CSE will post their RFP for 2017 requests in early September, with a submittal deadline of October 19. Applications will be reviewed as part of the overall event funding process in early November. In-kind Requests: Annual in-kind funding allocations such as ice time at Dobson Arena, use of Donovan Pavilion/Grand View, parking passes/coupons and public works or police department services will be subject to staff -level approval. The town does require an annual application to be filled out for transparency and tracking purposes. Any organization required to recap their event to the CSE should include this funding within the report -out documentation. Additionally, the level of funding (cash and in-kind) should be reflected in sponsorship levels for the Town of Vail. When making your request, please keep in mind the current economic climate and revenue trends will impact the town's decision for total dollars awarded. If you have any questions, please do not hesitate to contact CarlieSmith, at 479-2119 or e-mail, csmith@vailgov.com. Sincerely, Kathleen .lfa(foran Finance Director Town of Vail khalloran(a)-vailgov. com 970-479-2116 COUNCIL CONTRIBUTIONS POLICY TOWN OF VAIL All Council contribution requests received by the Town of Vail will be processed in the following 2 October 18, 2016 - Page 284 of manner: A. All requests must be submitted electronically by the deadline stated in this application. Financial information (Balance Sheet and Profit & Loss Statement) can be provided in your organization's format but should be included in the same electronic file as the application (please do not send multiple electronic files). Please do not attach additional information about your organization, etc. Incomplete applications and supplemental information will not be accepted. B. All applications for funding in 2017 shall be received at the town by June 30, 2016 by 5:00 P.M. This includes only an electronic version (single .pdf file preferred) sent by email to csmith@vailgov.com. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the town's mission, and how this contribution will affect our resort community's future health. The proposals must comply with the criteria for the applicable funding category requested (criteria outlined on pages 1-2). The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. 2. Disclosures to all applicants: A. No money will be disbursed until March 1, 2017. B. Because of uncertainty of revenue estimates, please note the following possibilities: 1) Contribution funding may be reduced based on 2016 revenues. 2) The Town of Vail may choose to disburse funding in quarterly installments throughout 2017. Special event funding will follow the CSE's guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements C. Notification of awards will be sent after the Council approves the final budget currently scheduled for November, 2016. 3. All entities receiving public funding for events, including those which are culturally - designated, are required to present a final event recap to the Commission on Special Events using the guidelines below as a template for the report. (Note: This does not apply to service or contractual agreements such as Channel 5 or Vail Childcare. If in doubt, please ask.) Guidelines for Post -event Recap for All Events Receiving Public Funding A post -event recap is required from all events receiving Town of Vail funding or in-kind sponsorship. Please schedule a presentation to the Commission on Special Events within 60 days of the close of your event. This presentation should be submitted electronically on the PowerPoint template with which you will provided and shall include: 1. An overview outlining the event's strengths and weaknesses: specifically, what went well and what measures could be taken to improve the event. 3 October 18, 2016 - Page 285 of 2. An event budget showing actual profit and loss numbers and how the funding was utilized. 3. A detailed overview of the marketing that was implemented to promote the event. 4. An explanation as to how participants and/or attendees were directed to book lodging. 5. Survey results a.Attendance numbers and demographic profile: i. Estimated attendance. If your event is non -ticketed, please describe what method you used to estimate the numbers of attendees. ii. Importance of event in decision to visit Vail? iii. Where did attendees come from: local, regional, out of state, international? (Zip code?) iv. Visitor Type: 1. Day visitor to Vail 2. Full time downvalley resident 3. Full time resident of Vail 4. Overnight visitor to the region 5. Seasonal resident of the Vail Valley Average age and gender? Lodging: 1. Are you staying in: a. Paid lodging? b. Vacation home/time share? c. With friends/family? d. Other? 2. Where are your lodging accommodations located a. Vail b. Beaver Creek c. Avon d. Edwards e. Eagle/Gypsum f. Summit County a. Other? 1. 3.. How many nights in the area on this trip? 4.. How many people are staying in your accomodations unit? 5.. Average amount spent on lodging per day? c. Estimated spending by event attendees: i. Dining ii. Shopping iii. Other Activities d. Visitor Intent to Return and Satisfaction Ratings: Likelihood of recommending the event to a friend or family member? Would you come back? Was if fun? e. Estimated Return on Investment (ROI) to the Town of Vail: Specifically, how much additional spending within the Town of Vail was generated by the event? What is the ratio of increased revenue to the amount of funding received? How much additional sales tax revenue generated by the event accrued to the Town of Vail? (Town of Vail sales tax is 4%, Lodging tax is 1.4%). 6. Potential for growth and the development of sponsorships and media exposure. 7. Did the event impact Vail's "Sense of Community"? 8. In light of the Vail Town Council's commitment to a sustainable environment, please describe any and all measures that were taken to produce the event in as "green" and environmentally friendly manner as possible. October 18, 2016 - Page 286 of APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Small Champions, Inc. 2. Contact person: John Weiss 3. Mailing address: PO Box 4691, Vail, CO 81658 4. Telephone: (970) 390-0004 5. E-mail address: smallchampions@gmail.com 6. Members and Titles of your governing board: Connie Miller -Board Chair, John Weiss -Executive Director, Steve Holden, Kara Heide, Paul Gotthelf, Kristin Jennings, Donna Johnson, Brian Nestor, Honore Everly, Mike Connolly 7. Amount of contribution requested: 60 parking passes (day) 8. Organization fiscal year-end: December 31 9. Are your books audited? Yes 10. What category of funding is your organization applying for? (see definitions on page 1): In -Kind Request 11. How will the contribution be used? Parking for the parents and coaches of our disabled and special needs children who participate in our Small Champions Ski and Snowboard program on 9 "off-peak" Sunday's during the 2016-17 winter season. 11. How does your request support item 1 C of the contribution policy? Small Champions provides a significant positive impact on the community by providing an opportunity for children of Eagle County that are challenged with physical, cognitive, and multiple disabilities to be part of a group from the same community that meets often to enjoy sports, grow, learn, and have fun. It is very important for our Small Champions to have a peer group, and for their families to forge friendships enabling them to help each other. The program is an enormous benefit to the families of the children (many of whom volunteer and participate in the program). There is no other outlet in Eagle County where they are able to interact with other families and support the physical development of their child. Small Champions also recruits volunteers from the community that are available to offer assistance and their friendship while experiencing a sport with participants. The final outcome is a sense of accomplishment and belonging for each participant that begins with learning a sport. No other program exists in the Eagle Valley to provide October 18, 2016 - Page 287 of these services for these children. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Vail Resorts Epic Promise, Town of Vail, Town of Avon, Eagle County, United Way of Eagle River Valley, Eagle County School District, Roubos Family Foundation, Slifer Smith Frampton Foundation, Vail Valley Cares, Vail Valley Surgery Center, as well as many local individuals and businesses. 13. Organization's mission statement: Small Champions is a non-profit organization committed to enhancing and improving quality of life by providing sports and recreational opportunities for eligible youth with multiple disabilities who are residents of Eagle County, Colorado. Individuals receive needs based instruction to support their developmental progress. We collaborate with and educate community organizations, and generate sustainable funding and services. October 18, 2016 - Page 288 of Small Champions of Colorado Balance Sheet As of April 30, 2016 ASSETS Current Assets Bank Accounts Small Champions, Inc. Total Bank Accounts Accounts Receivable Accounts Receivable Total Accounts Receivable Other current assets Undeposited Funds Total Other current assets Total Current Assets TOTAL ASSETS LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable Total Accounts Payable Other Current Liabilities Special Olympics Golf Split Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity Opening Bal Equity Retained Earnings Net Income Total Equity TOTAL LIABILITIES AND EQUITY Total 0.00 $ 295,789.63 $ 295,789.63 0.00 $ 0.00 0.00 $ 0.00 $ 295,789.63 $ 295,789.63 0.00 $ 0.00 177.70 $ 177.70 $ 177.70 $ 177.70 -2.00 249,755.53 45,858.40 $ 295,611.93 $ 295,789.63 Wednesday, May 18, 2016 05:27:00 PM PDT GMT -6 - Cash Basis 10 October 18, 2016 - Page 289 of Small Champions of Colorado Profit and Loss January - April, 2016 E October 18, 2016 - Page 290 of Total Income Colorado Gives Day 3,207.54 Contributions Income Unrestricted 14,351.28 Highline Challenge 3,959.00 Maya Restaurant 1,256.00 Slifer Smith & Frampton Foundation 13,000.00 Specialty Sports 65,385.46 United Way of Eagle River Valley 2,667.00 Vail Valley Surgery Center 2,900.00 Total Unrestricted $ 103,518.74 Total Contributions Income $ 103,518.74 Golf Tournament Revenue Silent/Live Auction Revenues 250.00 Total Golf Tournament Revenue $ 250.00 Grants 8,100.00 Miscellaneous Income 35.24 Program Fees Winter Program Fees - Parents 1,600.00 Total Program Fees $ 1,600.00 Sales of Product Income 180.00 Total Income $ 116,891.52 Gross Profit $ 116,891.52 Expenses Accounting Software Expense 107.80 Bank Service Charges 24.00 Insurance D&O Insurance 949.00 Total Insurance $ 949.00 Postage and Delivery 70.98 Program Expense 8,000.00 Ski Program 61,436.36 Total Program Expense $ 69,436.36 Supplies Marketing 121.09 Office 18.59 Total Supplies $ 139.68 Travel & Ent Meals 35.30 Travel 20.00 E October 18, 2016 - Page 290 of Total Travel & Ent $ 55.30 Website Maintenance 250.00 Total Expenses $ 71,033.12 Net Operating Income Net Income $ 45,858.40 Wednesday, May 18, 2016 05:24:34 PM PDT GMT -6 - Cash Basis 10 45,858.40 October 18, 2016 - Page 291 Town Council Town of Vail Please review and accept our application for the 1St of 4 Regional Bridge Tournaments at the Dobson Ice Arena. Over 500 people from across the United States will discover Vail during the off season. Thanking you in advance: Name of organization: American Contract Bridge League, Colorado West Unit 364 2. Contact person Berton J. Solomon 3. Mailing address PO Box 1558 Edwards, CO 81632 4. Telephone: 970-331-4346 5. E-mail address: Solostl@aol.com 6. Members and Titles of your governing board President: Jacqueline Hurlbutt Vice Pres: Nicolas R. Larkin Jr. Secretary: Pamela Elsner Treasurer: Keith Nichols Disciplinary: Berton J. Solomon Recorder: Karen Kribs Mary N Brown Sharon Snyder Jean K Paradis 7. Amount of contribution requested: Unit 364 requests the total cost for the use of Dobson Ice Arena for a Regional BridgeTournament starting Septemeber 18,2017 thru September 24, 2017. 7. Organization fiscal year-end: June 30 8. Are your books audited? Reviewed 9. What category of funding is your organization applying for? (see definitions on page 1): In-kind 10. How will the contribution be used? 1 October 18, 2016 - Page 292 of Dobson Ice Arena will be used for 7 days with 2/3 sessions of bridge a day. The ice will be covered and 125 table and chairs will be in place. Local caterers will provide lite breakfast and lunch, most people will eat in town of Vail. 11. How does your request support item 1 C of the contribution policy? The tournament will draw approximately 525 attendees to the event, each visiting for 3 to 7 days. Approximately 475 of the attendees will be outside of the Vail, Avon, Edwards area. Lodging, Food Service and Shops will benefit from the visitors. It is the plan of the ACBL and Unit 364 to host 3 more Regional Tournament in Vail. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Unit 364 is funded by dues from its 388 members in Western Colorado and the ACBL 13. Organization's mission statement: "The mission of the ACBL is to promote, grow and sustain the game of bridge and serve the bridge -related interests of our members." 2 October 18, 2016 - Page 293 of APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format instead of this form, as long as part of the application's single electronic file (no multiple files please) Round all figures to the nearest dollar. Please present in as much detail as possible. Assets Total Assets Liabilities: Total Liabilities Money in Bank Equipment Net Worth (Total Assets Minus Total Liabilities) Most Recent Completed Fiscal Year (Date: 6/30/15 ) $22,000.00 1,000.00 $ 23,000.00 $0.00 $ 0.00 $ 23,000.00 October 18, 2016 - Page 294 of APPLICATION FOR TOWN OF VAIL FUNDING Profit & Loss Statement Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Ten Months Ending 3/31/2016 Revenues: (List by funding source) Dues $ 1,416.00 Income: 4 Tournaments, Durango, Grand Junction, Glenwood Springs, Montrose 10,000.0 Total Revenue $ 11,416.00 Total Expenses $ 10,500.00 Total Revenue Minus Expense $ 916.00 Unit 364 is a non-profit Corp. It is the intention of the unit to operate in a manner that provides bridge for its members at as low at cost as possible while covering all expenses. ACBL operates as a not for profit with an annual budget of $16,000,000.00 October 18, 2016 - Page 295 of TOWN OF VAR' VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Lodging Community Ticket Program PRESENTER(S): Kristin Kenney Williams, Public Affairs; Phil Metz, Senior Director Marketing - Vail Resorts ACTION REQUESTED OF COUNCIL: Informational only BACKGROUND: The purpose of this item is to present a briefing on the lodging community ticket program from Vail Resorts for the upcoming ski season at the request of the Council from the October 4, 2016 meeting. October 18, 2016 - Page 296 of VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: AIPP minutes from September meeting ATTACHMENTS: Description AIPP Minutes September Meeting TOWN OF VAIP October 18, 2016 - Page 297 TOWN OF 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Minutes: Art in Public Places Board Meeting Monday, September 12, 2016, 8:30 a.m. Town Council Chambers Art in Public Places 970.479.2344 970.479.2166 fax AIPP board members present: Patricia Donovan, Julie Hansen, Nancy Lassetter, Michael Kurz, Bill Pierce, Kara Woods, Amanda Zinn AIPP Board members absent: Others present: Molly Eppard, AIPP Coordinator, Sean Koenig TOV GIS Coordinator 1. Approval of minutes from August 1 meeting. 2. No citizen input 3. Winterfest and paper lanterns AIPP is scheduled to bring back the ice theater for Winterfest this season given its great success last winter. Molly reminds the board AIPP invested in the projector and AV equipment for the installation. She would like to review the dates of installation and other holiday programming with the board today. With the feedback of past paper lantern processions people feel it is getting lost at the tree lighting, she suggests looking at the paper lanterns being in conjunction with the opening of Winterfest. Julie comments that the procession should start after the lantern making projects. She believes the kids get lost at the tree lighting and making it a separate event may work better. The tree lighting is Sunday, December 18th. Molly would like to look at winter solstice on Wednesday, December 21St for the paper lanterns and the opening of the Winterfest Ice Theater. She is going to discuss this with the Holidaze event producer. It would put a bit of the planning and execution on the board for promotion and organization, so she asks the board if they are willing to participate. Julie comments that she is willing to help in the event. We also need to look at a transportation method for Santa. The 21 St is the first day off kids get for the holidays in the Valley. Molly asks for additional suggestions about the ice theater. She would like to invite the community to celebrate the theater. The board agrees the cartoons seem to be most successful. Molly is presently looking at the following short cartoons for the theater: • How the Grinch Stole Christmas (26 mins, 1966) • A Pink Panther Christmas (27 mins, 1978) • Mickey's Christmas Carol (26 mins, 1983) • Yogi's All-star Comedy Christmas (24 mins, 1982) • Frosty's Winter Wonderland (30 mins, 1976) • The Art of Skiing — Goofy Julie comments that the Sony "Snowman" is very good. Molly met with Kent Logan last week to discuss potential sponsorship for the ice theater and summer programming. It is her understanding that his sculpture collection has been designated for museum donations. Molly has reached out to Triumph, but has not heard back. Michael comments that last season it was the best Winterfest we have had. Molly comments that the chairs offer interaction during the daytime. We should look towards social media with "#s" in promoting the event as well. Julie recommends to reaching out to Davey Gravey for film suggestions. October 18, 2016 - Page 298 of 4. Sean Koenig, Town of Vail GIS, review of new ARTINVAIL.com map Molly introduces Sean to the board as the GIS (Geographic Information Systems) Coordinator for the Town of Vail. He is responsible for mapping for the town. He is present today to unveil the new interactive public art map which he has created for the artinvail.com site. It is an art tour of the collection. He will demonstrate three different perspectives our guests will experience on a desktop, tablet, and smartphone. The format is called a story map book tour. It is an out-of- the-box format that fits well with the public art collection. It will have capacity for an audio capability in the future. We can have links to audio as we continue to build the map. Sean discusses the options for a base map for the tour. The board compliments his work on this map for Al PP. The board feels it is intuitive and unnecessary for instructions at this stage for users. Bill inquires about integrating the bus stops and routes into the map for accessibility to the collection. Sean demonstrates the map on a smartphone to the board. The board is very pleased with his work. Trisha thinks we need to let the concierges know this is now available as well. Molly introduces Mike Richards from the Town of Vail's IT Department to the board who is responsible for the updated artinvail website. The board thanks Mike for his work as well. Julie asks whether data can be stored with the site. Molly asks the board for any direction and if we are ready to go live. Trisha moves that we go live with the map. Nancy compliments that it is very user friendly. The board thanks Sean and Mike for their work on the site and map. 5. Vail ART Pass Molly reviews the itinerary for the September 14 trip to Denver. • Denver Art Museum: Women of Abstract Expressionism, through September 25 • Clyfford Still Museum • Lunch at Palettes • Denver Botanic Gardens — Stories in Sculpture: Selections from the Walker Art Center Collection 6. Seibert/Rancher memorial sculpture update Molly updates the board on the developments of the sculpture. The project was presented to the Town Council as an information update on August 16. While they don't take formal action in information updates, the council was very supportive of the project and invited comments. Roger Tilkemeir and Bill Rey both spoke. Pete Seibert, Jr. commented that his family is in support of the project. John Donovan and Judy Elliot, author of Book of Lena, were also present. The donations will go through the Town of Vail so it will indeed be charitable. While it will be a bit of administrative work for Molly, it is a very clean transfer of title when the funds are fully raised. The location is still to be determined. Molly is waiting to hear from Bill and Roger about the physical footprint of the work. They are very keen to have it in Slifer Square given its proximity to the original Vail Village and the historical importance of the work. They also want it nearby the ski museum to tell that story of Pete Seibert and the ranchers responsible for Vail. Molly comments that the proposed first location was not suitable due to the high bus traffic. There is a safety concern in having people linger in that area. The town would rather see people move across the bus lanes versus stopping to view the sculpture. Molly shows the board another potential location within Slifer Square. Molly passes out a plan of Slifer Square to the board. The board looks at a location near the bus shelter/Starbucks in Slifer which is favorable at this point with some existing natural landscape. Julie asks if this can be taken into account with the redesign of Slifer. She would recommend he gesture towards the mountain versus in any other direction. Molly also shows a spot near the Gondola One. It may get somewhat lost in that area though and they did not seem as interested in this location for the memorial. The board would like to recommend the location in Slifer for the installation of the memorial. It will need to be approved by public works, town manager, council, and reaching out to the Slifers. The board thinks native grasses behind the sculpture would be nice. Molly will reach out to the Town of Vail Page 2 October 18, 2016 - Page 299 of town to ask next steps. Michael offers to speak with the Silfers if we need a board member to do so. Molly asks if the AIPP board would like to make a donation towards the installation demonstrating support. The board motions to contribute $10,000 towards the achievement of the fundraising efforts for the installation of the work. 7. Coordinator Updates • The board motions to discontinue gallery art program on TOV property for time being until AIPP updated mission is realized. Given the interest in temporary installations this is limiting to placement of art by AIPP on TOV property. The board will continue to encourage gallery placement on private property. • I-70 design & budget update - 6 additional feet to 104 + the 8 feet at $12,500 so total is now 112 feet. Artist coming in October to template the installation. • Ford Park Portal construction update — Phase 1 installation schedule to take place in Sept. / Oct. • Booth Falls is coming along nicely. • Cocktails and canvas review. The classes at the amphitheater have been going well. Molly & Julie attended the last session. In looking towards the future, Lauren is applying for funding from CSE to bring down the costs of classes especially for families. Julie compliments the instructor and experience. • Art Walks — attendance was averaging 40 people per tour in August • Relocation of Time Trial Wheel — East Vail parking lot for bikers off of Bighorn. It is very visible and interactive — 2017. Molly will coordinate with Chad Salli to get permission from CDOT for this relocation. • The hospital approached AIPP to collaborate on a photography installation/exhibition which will exhibit hope, inspiration, etc. with the color pink through photography for cancer awareness. They would like to display large prints of the selected images on the Meadow Drive construction fence at the hospital site. Molly is supportive of the partnership since AIPP has never worked with the hospital on art projects. It could open the door for future collaboration. Michael wants to ensure that the images are suitable for public display. Trisha volunteers to represent the board in the selection of the images to be displayed. • Molly shows the board images of the environmental installations at the Breckenridge International Fine Art Festival. The board is enthusiastic about Ben Roth's latest beetle killed lodgepole installation. The board also looks at an installation by Konstantin Dimopoulos. Molly comments that Kent Logan might be interested in sponsorship if it is the right project for a summer installation. • Vail Symposium Prints. Molly reviews the possibility of reframing and preserving the works with museum quality glass for the set of prints. Molly is seeking an updated valuation of the collection. The board would like to learn what Molly discovers about the prints. Meeting Adjourned. Town of Vail Page 3 October 18, 2016 - Page 300 of VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Future Meeting Topics Update ATTACHMENTS: Description Memo Future Meeting Topics TOWN OF VAIP October 18, 2016 - Page 301 rowN ofvain ") Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: October 18, 2016 Subject: Proposed agenda topics for future meeting agendas I. PURPOSE The listing below reflects proposed topics to be scheduled at future Town Council meetings and is informational only. Dates and topics are subject to change. Vail Town Council Meetings Topics for Future Meeting Agendas Proposed Date * Site Visits: East Vail Fire Station, Vail Golf & Nordic Clubhouse 1 -Nov * Joint meeting w/ VLHA 1 -Nov * Chamonix Project Discussion 1 -Nov * USFS Feasibility Study 1 -Nov * TOV - VLMD 2017 Budget Resolution 1 -Nov * Second Reading 2017 Budget Ordinance 1 -Nov * VLLA / AIPP Interviews & Appointments for current vacancy 1 -Nov * Second Readings Legislation Addressing Court Costs, Seat belts, no 1 -Nov operating license * Destimetrics RBO Program Update 1 -Nov * First Reading Mill Levy Certification Ordinance 15 -Nov * VRA Meeting - 2017 Budget Resolution 6 -Dec * VLMDAC & Interviews & Appointments 6 -Dec * Second Reading Mill Levy Certification Ordinance 6 -Dec * First Reading 2016 Supplemental Budget Ordinance 6 -Dec * CSE 2017 Budget and Event Recommendations 6 -Dec * CSE Interviews & Appointments 20 -Dec Second Reading 2016 Supplemental Budget Ordinance 20 -Dec Proposed Future Topics for Council Meetings * Dismount Zones - Enforcment TBD * VRD : Clubhouse lease, skatepark agreement, events TBD * Buzzard Park Housing Update TBD Traffic Impact Fee Update TBD CFHA / Local Banks Follow up TBD Update on Historic Preservation Program TBD October 18, 2016 - Page 302 of VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: August 2016 Vail Business Review ATTACHMENTS: Description August 2016 Vail Business Review TOWN OF VAIP October 18, 2016 - Page 303 TOWN OF 0 VAIL � 75 South Frontage Road West Finance Department Vail, Colorado 81657 970.479.2100 vailgov.com 970.479.2248 fax Vail Business Review August 2016 October 11, 2016 The August Vail Business Review breaks down the four percent sales tax collected for August. Overall August sales tax increased 3.7% with Retail increasing 2.8%, Lodging increased 6.6%, Food and Beverage increased 2.9% and Utilities/Other (which is mainly utilities but also includes taxable services and rentals) increased .3%. Excluding the Out of Town category, sales tax for the month of August was up 4.9%. Electronic filing and payment of Vail sales tax is now an option. Please visit www.vailgov.com/epaY Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Kathleen Halloran at (970) 479-2116. Sincerely, LA Sally Lorton Sales Tax Administrator October 18, 2016 - Page 304 of August kr TOWN OF VAIL BUSINESS REVIEW TOWN OF VAIL Sales Tax Newsletter August 2016 Sales Tax October 18, 2016 - Page 305 of August August August 2015 2016 % Collections Collections Change VAIL VILLAGE Retail 256,683 273,237 6.45% Lodging 250,311 278,626 11.31 % F & B 355,474 393,999 10.84% Other 8,890 11,256 26.62% Total 871,357 957,118 9.84% LIONSHEAD Retail 68,624 72,808 6.10% Lodging 131,091 172,205 31.36% F & B 89,504 88,895 -0.68% Other 2,409 6,542 171.54% Total 291,628 340,451 16.74% CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 160,848 162,025 0.73% Lodging 79,016 39,557 -49.94% F & B 68,043 44,641 -34.39% Other 7,881 7,080 -10.16% Total 315,787 253,303 -19.79% OUT OF TOWN Retail 98,093 92,474 -5.73% Lodging 13,822 15,338 10.97% F & B 769 928 20.70% Utilities & Other 112,110 106,844 -4.70% Total 224,794 215,585 -4.10% 10/11/2016 1:56:29 PM emGovPower Page 1 of 2 October 18, 2016 - Page 305 of August TOWN OF VAIL BUSINESS REVIEW TOWN OF HAIL Sales Tax Newsletter August 2016 Sales Tax TOTAL Total 1,703,566 1,766,456 3.69% RETAIL SUMMARY August August August 2015 2016 % Collections Collections Change Retail 584,248 600,544 2.79% Lodging And Property Mgmt 474,239 505,727 6.64% Food and Beverage 513,789 528,463 2.86% Other 131,290 131,722 0.33% Total 1,703,566 1,766,456 3.69% RETAIL SUMMARY 10/11/2016 1:56:29 PM emGovPower Page 2 of 2 October 18, 2016 - Page 306 of August August August 2015 2016 % Collections Collections Change RETAIL -FOOD 132,306 140,399 6.12% RETAIL -LIQUOR 40,216 41,508 3.21 % RETAIL -APPAREL 130,630 143,198 9.62% RETAIL -SPORT 105,656 108,472 2.67% RETAIL -JEWELRY 27,621 25,754 -6.76% RETAIL -GIFT 5,763 6,708 16.40% RETAIL -GALLERY 4,463 3,435 -23.03% RETAIL -OTHER 137,551 131,070 -4.71 % RETAIL -HOME OCCUPATION 42 0 -100.00% Total 584,248 600,544 2.79% 10/11/2016 1:56:29 PM emGovPower Page 2 of 2 October 18, 2016 - Page 306 of VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VEAC Minutes from October 11, 2016 meeting ATTACHMENTS: Description VEAC Minutes from October 11, 2016 Meeting TOWN OF VAIP October 18, 2016 - Page 307 of Vail Economic Advisory Council (VEAC) October 11, 2016 MEETING MINUTES VEAC Members Present: Rob Levine, Phil Metz, Sarah Franke, Robin Litt, Chris Romer, Greg Moffet, Mark Gordon, Kim Newbury-Rediker, Michael Kurz, Rayla Kundolf, Matt Morgan, Alison Wadey, Mia Vlaar, Rob LeVine Town of Vail Staff Present: Kelli McDonald - Economic Development Manager, Laura Waniuk - Event Liaison Specialist, Kathleen Halloran — Finance Director, Stan Zemler — Town Manager Others Present: Ryan Kelsey — The Antlers, Kristin K. Williams — Vail Resorts, Dominic Mauriello - Mauriello Planning Group, LLC Housing Strategic Plan, George Ruther (60 minutes) Please see presentation for complete details. Focus on affordable housing within the community and county. Come up with a goal, identify the means and come up with a method to achieve the strategic plan goal. Goal is for Town of Vail to acquire 1,000 additional resident housing unit deed restrictions by 2027. Housing stock is depleted by second home owner purchases. There is a new decision making structure involving Vail Town Council (policy), Vail Local Housing Authority (implementation) and Town Staff (administration). The recommendation is to continue with existing deed restriction guidelines. The current deed restrictions are similar regardless of the size of the property and there will be further discussion about sales of deed restrictions. Going back to the Town Council on November 1 with additional information and working with the realtor community to identify how to get the information out to potential buyers. Financial Report, Kathleen Halloran (20 minutes) Upon receipt of all sales tax returns, August collections are estimated to be up 2.6% compared to budget and up 6.1 % from the prior year. 2017 projected revenue growth is 2%. RETT collections through September 26 total $3,817,790 down 16.1 % from this time last year. Town Manager's Report, Stan Zemler (20 minutes) Goal of taking a first reading of the 2017 budget Oct. 18, targeting Nov. 1 for adoption of the 2017 budget. The town is rolling back the revenue projections a bit. Looking at FTE positions in specific areas, they are changing how the Town carries out the services, plowing, flower beds, parking as well as water quality questions. There are several new parks coming online as well as pickle ball courts. There is a different type of operation maintenance. Golf Clubhouse status: Nordic needs to be operational by November 1. Meeting with the Cascade to discuss what's happening and the parking situation. VEAC Meeting — October 11, 2016 Page 1 of 3 October 18, 2016 - Page 308 of There are also discussions with Vail Resorts regarding parking and there will be a report to the council Oct. 18. They are looking at the policies that are adopted and the parking on the Frontage Road in the perspective of powder days and events. There is a chance that this summer was a bit of an anomaly; events are driving the parking on Frontage Road in the summer. The hospital will be working through their parking operations. There is a lot of renovation going on in town right now, the Cascade, McDonalds, Sports Authority space (leased by Christie Sports — the upper level The Four Seasons is very close to closing the sale. CSE applications were received on Oct. 3. Reviewing the applications and presentations on October 19, then the allocations meeting will be on October 26. The new restaurant, Pendulum, on Bridge Street, has been applying for their liquor license and will plan to be open in mid-December. Old Forge pizza in West Vail has been leased, but not sure to whom yet. The construction on the Frontage Roads and 170 underpass is still in progress, their schedule is to suspend construction on December 1. The frontage roads will go back to their two way direction on December 1. Citizen Input N/A Other Business Metz and team have been meeting directly with lodges and held a lodging roundtable to address concerns about the current options for lodges to package lift ticket sales for their guests. Metz clarified how the lift ticket sales will be managed with the lodging community. Last year the "ticket portal" was shut down, this allowed lodging staff to purchase tickets for their guests. This year they eliminated the "ski free stay free" promotion. This was done with the idea to enhance the guest experience. If the guest lost their ticket or wanted additional days, etc. Vail Resorts would have to send them back to their hotel which created a challenging process for the guest. Vail Resorts are currently working on 3 solutions that hope to be in place for this season: 1) White label booking engine — Vail Resorts will develop a landing page for any lodge that would like to participate. Directs the guest directly to online to purchase tickets. No cost to lodging community, Vail will build the pages. 2) Process of delivering hard card media to lodging properties that request it — this allows the guest to purchase their ticket online. If they purchase their tickets in advance, those tickets will be at the hotel delivered. 3) Low tech — high touch — Properties will interact with Rebecca McDonald's staff. Providing a rate sheet for that lodging property, etc. The individual still needs to be connected to the ticket. Lodging properties would be able to pick up the tickets as they used to do. VEAC Meeting — October 11, 2016 Page 2 of 3 October 18, 2016 - Page 309 of 4) Flipping the lodging portal back on — but it will have the same issues as it did before. Still don't have a solution for guests who expect the hotel to take care of everything; current plans include the guest interacting directly with Vail Resorts. They are working with product sales department at Vail Resorts to make it happen. There are still some items that need to be worked through, but the plan is to get it started prior to the ski season. There are a couple other questions and rumors in the community. Vail Resorts does not sell wholesalers tickets at lower rates. Think of the ticket and lodging division as separately, the price of the ticket is set; the lodging is independent from the ticket sale. Vail Resorts would like the lodging community to reach out to them with questions to get direct answers and clarification. There seems to be some issues around group ticketing, but there has not been a solution identified yet. There are questions about the international booking as well. Romer said if anyone has questions on Ballot issue 1A to contact him and he can present the details and explanation. He said it's a well -thought out plan by the local governments. There are a lot of other factors that go into needs for the workforce housing. He suggests to go to www.voteyesonlA.com. The county commissioners would implement the program. There is a sunset of 20 years built in. Kurz mentioned there is an opening in the Art in Public Places board so please consider applying. There are also several openings on the Commission on Special Events. Next Meeting: Tuesday, November 8, Antlers, 8:00-10:00 AM VEAC Meeting — October 11, 2016 Page 3 of 3 October 18, 2016 - Page 310 of VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess at 4:30 pm TOWN OF VAIP October 18, 2016 - Page 311