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HomeMy WebLinkAbout2016-11-01 Agenda and Supporting Documentation Town Council Regular Meeting EveningVAIL TOWN COUNCIL REGULAR MEETING Evening Agenda TOWN Of VAJt' Town Council Chambers 75 South Frontage Road W., Vail, CO 81657 6:00 PM, November 1, 2016 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment will be taken on each agenda item. Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak. 1. Citizen Participation 2. Appointments for Boards and Commissions 2.1. Vail Local (Liquor) Licensing Authority (VLLA) Appointment 5 min. Presenter(s): Dave Chapin, Mayor Action Requested of Council: Appoint one person to serve on the Vail Local Licensing Authority to fill one vacancy for a term to expire June 2017. Recent vacancy on the VLLA requires a mid cycle appointment to the Authority. Applicants were interviewed during the afternoon meeting. 2.2. Art in Public Places (AIPP) Board Appointment 5 min. Presenter(s): Dave Chapin, Mayor Action Requested of Council: Appoint one person to serve on the Art in Public Places Board to fill one vacancy for a term to expire March 2017. Recent vacancy on the AIPP requires a mid cycle appointment to the Board. Applicants were interviewed during the afternoon meeting. 3. Consent Agenda 3.1. Resolution No. 33, Series of 2016, Resolution approving an 5 min. Intergovernmental Agreement between the Town of Vail and Eagle County regarding the Town of Vail recycle drop off site; and setting forth details in regard thereto Background: Resolution No. 33, Series of 2016 allows the Town Manager to sign an amendment extending an intergovernmental agreement with Eagle County that provides for reimbursement of costs associated with hauling at the Vail Recycling Drop Off. Staff Recommendation: November 1, 2016 - Page 1 of 3 3.2. Minutes from October 4, 2016 meeting 3.3. Minutes from October 18, 2016 meeting 4. Town Manager Report 5. Presentations / Discussion 5.1. Transportation Impact Fee Project Discussion 15 min Presenter(s): Tom Kassmel, Town Engineer Action Requested of Council: Confirm or amend both the presented Transportation Project List, and the suggested approach that determines the percentages of development -related improvements that should be paid for by new development by means of a transportation impact fee. Background: The Town of Vail has hired the consulting firm TischlerBise to develop an updated transportation impact fee. The impact fee is anticipated to codify the current traffic mitigation fee, help fund future transportation related projects as identified in the Vail Transportation Master Plan, and allow new development to "pay its way". The goal of this discussion is to review and provide a better understanding of the Transportation Master Plan project list and to what extent a transportation impact fee may be able to help fund these projects. Staff Recommendation: Staff recommends confirming the attached project list and the associated funding responsibilities approach to develop the transportation impact fee. 6. Action Items 6.1. Chamonix Neighborhood — 60 Day Chamonix Neighborhood Scope of 90 min. Services Report Presenter(s): George Ruther, Director of Community Development Action Requested of Council: The Vail Town Council is being asked to provide responses and direction on the following questions: • Which site plan, Aor B, best achieves the Town Council's objectives for development in the Chamonix Neighborhood? • Are there any significant changes that need to be made to the floor plan designs before moving forward with design development drawings? • Which approach to the home construction should the development team pursue? On-site or off-site? • Does the Vail Town Council authorize moving the Chamonix Neighborhood forward in the development review process? • Does the Vail Town Council support this cost/pricing structure or does the Town Council wish to add further subsidy to the development to increase the range of buyers to include home purchasers earning less than 120% of AMI annually? • Or, would the Town Council rather reevaluate unit sizes in an effort to reduce overall cost? Background: This presentation will cover the following topics: • Conceptual site plans depicting two different density scenarios • Design and development of conceptual townhouse and duplex unit floor plans • Preliminary building sections and architectural elevations November 1, 2016 - Page 2 of 3 • Conceptual civil engineering and site grading plan for each of the two density scenarios • Updated project -level development budget and detailed construction budget based upon estimates of probable cost for each residential unit type and each site plan option • Construction schedule and recommend a preferred phasing plan presuming an initial construction start no later than May 1, 2017. • Due diligence process on system -built off site construction including schedule implications, cash flow and an initial estimate of cost for a system- built approach and a comparison to on-site stick framed construction • Proposed development pro forma whereby the Town of Vail provides the financing for the project • Proposed plan outlining the specific strategies and roles of the various parties involved in the marketing of the homes Staff Recommendation: the Town staff recommends the following: • Instruct the development team to advance the design of Site Plan A • Authorize the development team to take the steps necessary to receive entitlements and approvals for the development • Initiate a reservations and marketing campaign to further engage potential home buyers • Authorize the town staff to take the steps necessary to prepare and begin negotiating a pre -development agreement with the development team for Town Council review and approval • Instruct the development team to advance a development design with a residential product mix that requires no further financial subsidy from the Town of Vail • Instruct the development team to complete a more detailed due diligence process with regard to off-site systems built construction and report their findings back to the Town Council acceptance • Instruct the development team to complete a more detailed due diligence process with regard to constructing the development in one phase and report their findings to the Town Council for acceptance 7. Public Hearings 7.1. Second Reading of Ordinance No. 28, Series 2016, and Ordinance 30 min. adopting a budget and financial plan and making appropriations to pay the costs, expenses and liabilities of the Town of Vail, Colorado for its fiscal year January 1, 2017 through December 31, 2017. Presenter(s): Stan Zemler, Town Manager, and Kathleen Halloran, Finance Director Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 28, Series of 2016 Background: Please see attached memo Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 28, Series of 2016 7.2. Resolution No. 32, Series of 2016, Resolution Adopting a Budget and 10 min. making Appropriations to Pay the Costs, Expenses and Liabilities of the Vail Local Marketing District, for its Fiscal Year January 1, 2017 through December 31, 2017 Presenter(s): Kathleen Halloran, Finance Director and Kelli McDonald, Economic Development Manager Action Requested of Council: Approve or approve with amendments November 1, 2016 - Page 3 of 3 Resolution No. 32, Series 2016 Background: On September 20, 2016, the Vail Local Marketing District received and approved the operating plan and budget for the fiscal year 2017. Staff Recommendation: Approve or deny with amendments Resolution No. 32, Series 2016 7.3. Ordinance No. 29, Series of 2016, Second Reading, An Ordinance 5 min. Amending Chapter 2 of Title 7 of the Vail Town Code by the Addition of a New Section 7-213-3, to Require Possession of a Valid License or Permit While Operating a Motor Vehicle Presenter(s): Matt Mire, Town Attorney Action Requested of Council: Approve, amend or deny Ordinance No. 29, Series of 2016 upon second reading. Background: This violation is currently prosecuted in county court. The Town of Vail is empowered to adopt municipal traffic regulations that reasonably promote the public, health, safety, and general welfare of its citizens. Ordinance No. 29, Series of 2016 will allow these violations to be prosecuted in municipal court. 7.4. Ordinance No. 30, Series of 2016, Second Reading, An Ordinance 5 min Amending Section 1-9-8 of the Vail Town Code to Increase Court Costs Presenter(s): Matt Mire, Town Attorney Action Requested of Council: Approve, amend or deny Ordinance No. 30, Series of 2016 upon second reading Background: The municipal court costs imposed by Section 1-9-8 of the Vail Town Code have not been amended since 1992. It is necessary to increase court costs to keep pace with the greater administrative and operating expenses associated with operating the municipal court. 7.5. Ordinance No. 31, Series of 2016, Second Reading, An Ordinance 5 min. Amending Title 7, Chapter 2, Article A, of the Vail Town Code to Require Seatbelts and to Create a New Traffic Infraction for Violation Thereof Presenter(s): Matt Mire, Town Attorney Action Requested of Council: Approve, amend or deny Ordinance No. 31, Series of 2016 upon second reading. Background: This violation is currently being prosecuted in county court. The Town of Vail is empowered to adopt municipal traffic regulations that reasonably promote the public, health, safety, and general welfare of its citizens. Ordinance No. 31, Series of 2016 will allow these violations to be prosecuted in municipal court. 8. Adjournment 8.1. Adjournment at 8:55 pm Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vaAgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. November 1, 2016 - Page 4 of 3 Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. November 1, 2016 - Page 5 of 3 TOWN OF VAR' VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Local (Liquor) Licensing Authority (VLLA)Appointment PRESENTER(S): Dave Chapin, Mayor ACTION REQUESTED OF COUNCIL: Appoint one person to serve on the Vail Local Licensing Authority to fill one vacancy for a term to expire June 2017. BACKGROUND: Recent vacancy on the VLLA requires a mid cycle appointment to the Authority. Applicants were interviewed during the afternoon meeting. ATTACHMENTS: Description Memo VLLAAppointment November 1, 2016 - Page 6 of 3 0 TOWN OF VAIL � Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: November 1, 2016 Subject: Interview and appointment to Vail Local (Liquor) Licensing Authority (VLLA) I. SUMMARY The Town Council will have an opportunity to interview two applicants for one mid-cycle vacancy on the Vail Local (Liquor) Licensing Authority (VLLA) during the November 1 st afternoon meeting, Ross Cohen and Rory Holmes. The appointment will be made during the evening meeting. The term of this appointment will end June 2017. A vacancy exists with the recent departure of Amanda Zinn who is now a town employee heading up the Welcome Center. The Charter outlines the restrictions for employees not serving on boards or commissions. There will be three vacancies on the VLLA to be filled next June. Town of Vail Charter - Section 8.2 - Composition of Boards and Commissions: The composition of all existing permanent boards and commissions and those hereafter established shall be such that: no town employee shall be allowed to serve; neither the mayor nor any councilmember shall serve on any board or commission. Terms and conditions of appointment to such boards and commissions shall be determined by ordinance. (Charter amd. 11-6-2012: 1972 Charter) II. BACKGROUND There are five members appointed by Town Council to serve on the Vail Local (Liquor) Licensing Authority. The VLLA is established pursuant to the provisions of Colorado Revised Statutes section 12-46-103(4), section 12-47-103(9), and the Town Charter section 8.6, and is a commission which oversees the licensing of locations within the Town to sell alcoholic liquors and fermented malt beverages and for the local administration of the Liquor Code of 1935 and the Fermented Malt Beverages Act in accordance with said statutes. Those serving must be citizens of the United States, qualified electors of the Town of Vail, and have resided in the Town of Vail for not less than two years preceding appointment, and shall have no direct financial interest in any license to sell alcoholic beverages or any location having any such license. The applicants meet the criteria outlined. Current VLLA members include: Luca Bruno (2017), Michael Hannigan (2018), Ted Steers (2017 term limited), Craig Arseneau (2018). The VLLA meets the second Wednesday of each month and considers new liquor licenses, renewals, transfers and special event liquor permits. The letters of interest are attached and the position vacancy was advertised with a public notice in the Vail Daily and posted on the Town of Vail website the past couple of weeks. Proposed Questions include: ■ Please describe what you think the role of the Vail Local (Liquor) Licensing Authority includes and why you are interested? ■ Will your work schedule allow you to attend this meeting during the morning mid week, 2nd Wednesday of each month? ■ Describe any experience you have serving on other boards? November 1, 2016 - Page 7 of 3 Ross Cohen 1040 Vail View Dr #203 Vail, CO 81657 rossinvail@yahoo.com 970-390-1918 Dear Vail Town Council Members, October 17th, 2016 This marks my 17th year living in Vail. The unique culture of Vail has allowed me to create a wonderful lifestyle and I am looking forward to giving back to the community. My experience and past employment history make me a prime candidate to serve on Vail Local Licensing Authority board. I would like you to consider me for a position on the Vail Local Licensing Authority Board. My experience as the former operations manager of Samana Lounge in Vail has provided me with the experience, knowledge and skills to serve my community. Having personally appeared before the board to renew Samana's License, I am already familiar with one aspect of the process and am look forward to experiencing all the responsibilities of the position. Prior to becoming the operations manager of Samana Lounge, I had the pleasure of working and learning every position in the nightclub from doorman checking I.D's, bar back to bartender. Having served in each of these positions, I have a unique perspective on the day-to-day operations of operating a business in Vail. I have extensive knowledge of state and local liquor laws and am T.I.P.S certified. Knowing what is required from the business aspect of the Board, I am excited to learn about the other half of the process that is so critical and influential to businesses and events in our community. I am very interested in the social and financial impact of the Vail Local Licensing Authority. As a Vail homeowner, I believe that diversified businesses serving alcohol will ensure the long-term success of a thriving local community for now and in the future. Looking forward to serving on the board and contributing to my community. I welcome the opportunity to volunteer for this position. Respectfully Yours, Ross Cohen November 1, 2016 - Page 8 of 3 Patty McKenny From: Rory Holmes <roryholmes@ymail.com> Sent: Monday, October 24, 2016 8:29 PM To: Patty McKenny Subject: Opening on the Vail Liquor board Hi Patty, My name is Rory Holmes. I am writing you in regards to the open position on the Vail liquor board. I have lived in Vail for a total of 10 years, including attending Battle Mountain High School. I currently work full time at Kemosabe in Vail village. In addition, I work part time at the Vail Marriott and Vail Surefoot, also picking up shifts at The Bridge Street Bar and Shakedown Bar. My immediate family lives in Vail and I am committed to spending my life here. I come from a family of passionate skiers and bikers. Besides loving the outdoor activities, I admire the town of Vail and I have much respect for the people who live here. I want to be able to give back to the town and become a more participating member. I have always wanted to play a part in Vail's local government and as time goes on I would like to take on more responsibility and have a larger role in the decisions made regarding the future of our town. I feel there are many issues that need to be solved to make our community better. Being on the liquor board I feel I would get a better understanding of our community and will learn more about our town and our government. The liquor board may play a small role, but I feel it handles a wide variety of important issues and requests, and allows insight to our working community. I truly hope you will consider me as a serious applicant and give me the opportunity to become more involved in the community. I would love to be invited to sit in front of the town council and explain in more detail why I would be an excellent addition to the board. Regards, Rory Holmes 802-274-6759 Sent from my Whone November 1, 2016 - Page 9 of 3 TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Art in Public Places (AIPP) Board Appointment PRESENTER(S): Dave Chapin, Mayor ACTION REQUESTED OF COUNCIL: Appoint one person to serve on the Art in Public Places Board to fill one vacancy for a term to expire March 2017. BACKGROUND: Recent vacancy on the AIPP requires amid cycle appointment to the Board. Applicants were interviewed during the afternoon meeting. ATTACHMENTS: Description Memo AIPP Appointment November 1, 2016 - Page 10 of TOWN OF 0) VAIL Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: November 1, 2016 Subject: Interview and Appointment to Art in Public Places (AIPP) SUMMARY Town Council will consider four persons for one mid-cycle vacancy on the AIPP Board. There will be an opportunity to interview two applicants during the November 1 st afternoon meeting; the formal appointment is scheduled for the evening meeting. Ms. Gilmartin is out of town at this time; but would be available for an interview on Nov 15. Ms. Rogers is not able to attend on either Nov 1 or Nov 15 because she is out of town. If interviews are required, the appointment would be postponed to a later date. The term of this appointment ends March 2017. A vacancy exists with the recent departure of Amanda Zinn who is now a town employee heading up the Welcome Center. The Charter outlines the restrictions for employees not serving on boards or commissions. There will be two vacancies on the AIPP board to be filled next March. The Board meets on the first Monday of each month. Town of Vail Charter - Section 8.2 - Composition of Boards And Commissions: The composition of all existing permanent boards and commissions and those hereafter established shall be such that: no town employee shall be allowed to serve; neither the mayor nor any councilmember shall serve on any board or commission. Terms and conditions of appointment to such boards and commissions shall be determined by ordinance. (Charter amd. 11-6-2012: 1972 Charter) The applicants for the Art in Public Places Board (AIPP) are listed below; the applicants have met the requirements of either residency and/or property ownership within the Town of Vail. 1. Susan Bristol 2. Travis Coggin 3. Heather Gilmartin (unable to interview on Nov. 1) 4. Margaret Rogers (unable to interview on Nov. 1) II. BACKGROUND Duties and functions of the Art in Public Places Board include: ■ Implementation of the AIPP policies and selection procedures. ■ Acquiring public art by purchase, donation or other means for Vail's permanent Art in Public Places collection. ■ Overseeing the maintenance and preservation of art works displayed in public areas. ■ Assisting the Art in Public Places coordinator in obtaining grants and donations to fund public art projects. ■ Promoting public art through a public education program that will further community appreciation and understanding of the visual arts. ■ Publicizing Art in Public Places projects and recognizing the artist(s) involved with the project. ■ Evaluating the Art in Public Places program and commitment of board members annually and setting program goals on a five year basis. November 1, 2016 - Page 11 of The current make up of the AIPP Board include: Members Term Expires Patricia Donovan 2018 Julie Hansen 2018 Michael Kurz 2017 Nancy Lassetter 2018 Kara Woods 2018 Bill Pierce 2018 Vacancy from Amanda Zinn 2017 Possible interview questions include the following: ✓ What interested you in applying for the AIPP Board membership? ✓ What qualities and experience can you bring to the AIPP board and programs? ✓ Why is public art important to the Vail community? ✓ Are you able to provide recommendations for AIPP's creative programing? ✓ Along with the monthly meetings, AIPP sponsors several programs throughout the year. Are you able to make the necessary time commitment attend monthly meetings, participate in programs, and help to promote AIPP within the community? The letters of interest are attached and the position vacancy was advertised with a public notice in the Vail Daily and posted on the Town of Vail website the past couple of weeks. Town of Vail Page 2 November 1, 2016 - Page 12 of Patty McKenny From: Susan Bristol <susan.bristol@gmail.com> Sent: Tuesday, October 11, 2016 2:50 PM To: Patty McKenny Subject: Application for Art in Public Places Board I hope that my experience and new availability will be of interest to the Town Council and the APP Board. I've been a Vail resident since 1970 when I moved here to do Public Relations for the Vail Resort Association. (I designed and silkscreened Vail's flag.) Next I worked with Bob Parker at Vail Associates as Media Consultant. I created a photography and brochure business in Vail, doing work for many of the businesses in Vail over 15 years. When my son was old enough, I worked at The Golden Bear, doing sales, custom design and display for 19 years. I subsequently started my own business, importing fine Chinese antiques and curating a wonderful collection of one -of -a -kind jewelry and gifts. Since coming to Vail, I have also written successful 40 -page submissions for over 45 architects when they have been nominated for Fellowship in the American Institute of Architects. My earliest one was for Fritz Benedict in Aspen and I'm just completing this year's, also for an Aspen architect. I've been recognized by the AIA with an Honorary Membership based on this work. Prior to moving to Vail and after graduating from Connecticut College for Women in German Language and Literature, I worked as Public Relations Assistant to The Principals (one of whom was Walter Gropius, founder of the Bauhaus in Germany) at The Architects Collaborative in Cambridge, MA. I worked closely with Gropius, researching and designing an exhibit of his life's work with him and handling correspondence with foreign and domestic publications. While in Boston I was also on the Outdoor Arts Committee for the DeCordova Museum in Lincoln, MA. I raised my son Alex Herzog in Vail. He is now a painter who has been on the faculty at the School of the Art Institute in Chicago for a decade and is currently installing a solo show of his new work at Geary Contemporary in New York. I've wanted to volunteer for the APP Board for years but have had the responsibility of my store - Asian Village in Riverwalk -Edwards. I just retired after 15 great years! I now can meet on Mondays! I own a house here in Vail (since 1972, thank goodness) and don't plan on leaving any time soon. I hope you all will consider my interest in Vail and its arts. Sincerely, Susan Bristol, Hon AIA 970-476-2608 susan.bristol@gmail.com November 1, 2016 - Page 13 of Mr. Mayor & Town Council Attn: Patty McKenny, Town Clerk Town of Vail 75 S. Frontage Road Vail, CO 81657 RE: Art In Public Places Board Dear Mr. Mayor & Town Council Members, I am writing to express my interest in serving on the Art In Public Places Board for the Town of Vail. I am a long time resident of Vail, having first moved here in 1988. 1 currently live in Sandstone where I have owned my condo unit for the past two years. While I don't have a formal background in art, it is something that I am extremely interested in and am keen to learn more about. I have experienced the benefits of public art through my work in real estate as well as my travels in the US and abroad. I have been involved in real estate and land planning since 2008 having worked for the Community Development department at the City of Aspen and most recently in real estate development for Triumph Development. In these positions, I was exposed to the opportunity that communities have to engage more deeply with locals and visitors through public art as well as the ability public art has to enhance the community around it. As I have traveled, I have often noticed how public art enhances a community encouraging me to learn more about a city or an artist, as well as provides easily recognizable way finding markers and conversation pieces. I believe a strong public art program augments the built and natural environments that we have in Vail and adds an additional cultural dimension to our community. Finally, I have been looking for a way to become more involved with the Town of Vail and believe this is a great volunteer opportunity. I am currently the president of the Vail Valley Young Professionals Association, which provides a great volunteer opportunity for me throughout the valley, however, I want to engage more with the Town and this provides an avenue to do that. Thank you for your time. I am excited about his board position and I look forward to speaking with you about AIPP. Regards, �OV-A le Travis Coggin November 1, 2016 - Page 14 of Patty McKenny From: Heather Gilmartin <heathergilmartin@hotmail.com> Sent: Thursday, October 20, 2016 2:43 PM To: Patty McKenny Subject: Art in Public Places Program - Open Seat Attachments: Heather Gilmartin -CV -Sept 28_16v.doc October 20, 2016 Molly Eppard Town of Vail's Art in Public Places Program Dear Ms. Eppard, I was encouraged to apply for the Town of Vail's Art in Public Places Program (AIPP) by my neighbor, Kara Woods. I have been a resident of Vail since 1996 and homeowner since 2004. This will be my first application for a Town of Vail committee. My interest in a position on AIPP is due to my love of the art that is throughout Vail. From the skier statue, to the rotating pieces in Ford Park, to the new paintings in the skate park, I am always pleased to run across such beautiful work in my own backyard. I work as a research nurse scientist with the Veterans Health Administration. My work is focused on learning how organizational culture impacts patient care and patient outcomes. Though I have no training in art or design, I have had the great fortune of visiting museums and galleries around the world. Due to this, I have gained an appreciation for the role of art in communities. I have attached my curriculum vitae as evidence of my lack of experience in the art world, but my extensive experience in other things. It would be an honor to be part of the AIPP program and I look forward to the opportunity to learn more. Sincerely, 3��Qlirer (ft/i»arlrir Heather M. Gilmartin, PhD, NP November 1, 2016 - Page 15 of Patty McKenny From: Margaret Rogers <iliveinvail@yahoo.com> Sent: Friday, October 21, 2016 8:57 AM To: Patty McKenny Subject: Application for AIPP vacancy To the Town Council, Please accept my application for the vacancy to the Art in Public Places board. Although I have attended AIPP board meetings for more than 11 years, first as the representative of the DRB, then as the town council representative, I have never been a voting member of the board. During that time I have assisted the board to develop and grow, bringing public art programs, exhibits and installations which enhance our community and delight our guests. I understand the importance of public art to the economy and experience of Vail. I have seen which programs work, and which could have been more successful. I have a lifelong passion for art and architecture, a commitment to the community and a desire to continue my service to Vail. I understand that this position is to fill a mid-term vacancy. Because I have been involved with the board for many years, I will hit the ground running, with a minimal learning curve. I regret that I will be out of town on November 1, and will not be able to attend the interview at the council work session. However, I hope that my experience and passion for Vail will persuade you that I am the right person for this position. If you have any questions, please feel free to call me. 970-470-2773. Thank you, Margaret Rogers November 1, 2016 - Page 16 of Patty McKenny From: Julie Hansen <jhansen@sprynet.com> Sent: Monday, October 24, 2016 11:07 AM To: Patty McKenny Subject: RE: Application for AIPP vacancy Hello Patty: If possible, I would like to include my recommendation to the town council that Margaret Rogers be appointed to the Art in Public Places Board (AIPP.) When I was first appointed to the AIPP Board, Margaret was attending the AIPP meetings regularly and had been doing so for several years; I found Margaret to be extremely passionate, dedicated and knowledgeable about the arts and particularly public art. I believe Margaret Rogers would be an excellent addition to our board and that her commitment to the arts and to our community is real. I understand that Margaret is traveling during the council's November 1 meeting and I hope her absence will not affect her appointment. Thank you for all of the support the council has given AIPP in the past and we look forward to working with council in the future. Respectfully Submitted, Julie Hansen, AIPP Chair (970)390-0878 jhansen@sprvnet.com -----Original Message ----- From: Margaret Rogers [mailto:iliveinvail@yahoo.coml Sent: Friday, October 21, 2016 8:57 AM To: Patty McKenny <pmckennv@vailgov.com> Subject: Application for AIPP vacancy To the Town Council, Please accept my application for the vacancy to the Art in Public Places board. Although I have attended AIPP board meetings for more than 11 years, first as the representative of the DRB, then as the town council representative, I have never been a voting member of the board. During that time I have assisted the board to develop and grow, bringing public art programs, exhibits and installations which enhance our community and delight our guests. I understand the importance of public art to the economy and experience of Vail. I have seen which programs work, and which could have been more successful. I have a lifelong passion for art and architecture, a commitment to the community and a desire to continue my service to Vail. I understand that this position is to fill a mid-term vacancy. Because I have been involved with the board for many years, I will hit the ground running, with a minimal learning curve. November 1, 2016 - Page 17 of TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Resolution No. 33, Series of 2016, Resolution approving an Intergovernmental Agreement between the Town of Vail and Eagle County regarding the Town of Vail recycle drop off site; and setting forth details in regard thereto ACTION REQUESTED OF COUNCIL: BACKGROUND: Resolution No. 33, Series of 2016 allows the Town Manager to sign an amendment extending an intergovernmental agreement with Eagle County that provides for reimbursement of costs associated with hauling at the Vail Recycling Drop Off. STAFF RECOMMENDATION: ATTACHMENTS: Description Resolution No. 33, Series of 2016 November 1, 2016 - Page 18 of RESOLUTION NO. 33 Series of 2016 A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF VAIL AND EAGLE COUNTY REGARDING THE TOWN OF VAIL RECYCLE DROP OFF SITE; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; WHEREAS, the Town and Eagle County (the "County") entered into an Intergovernmental Agreement (the "Agreement") on November 23, 2010 regarding the Town of Vail Recycle Drop Off Site; WHEREAS, the Agreement has since been amended annually to extend the term for consecutive one-year periods; WHEREAS, the Town and County wish to extend the Agreement for an additional one year period on the same terms and conditions as set forth in the original Agreement WHEREAS, the Council's approval of Resolution No. 33 , Series 2016, is required to enter into the Intergovernmental Agreement ("IGA"). NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council hereby approves the IGA and authorizes the Town Manager to enter into the IGA with Eagle County on behalf of the Town in substantially the same form as attached hereto as Exhibit A and in a form approved by the Town Attorney. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 1st day of November, 2016. ATTEST: Patty McKenny, Town Clerk Resolution No. 33, Series of 2016 Dave Chapin, Mayor, Town of Vail 11/1/2016 November 1, 2016 - Page 19 of SIXTH AMENDMENT TO AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND TOWN OF VAIL REGARDING RECYCLE DROP OFF SITE THIS SIXTH AMENDMENT ("Sixth Amendment"), effective as of January 1, 2017, is between Eagle County, Colorado, located at 500 Broadway, Eagle, CO 81631 ("County") and Town of Vail, Colorado a municipal corporation, located at 75 South Frontage Road, Vail, CO 81658 ("Town"). WITNESSETH: WHEREAS, County and Town entered into an Agreement dated November 23, 2010 concerning the Town of Vail Recycle Drop Off Site ("Original Agreement"). The Parties entered into a First Amendment, dated December 29, 2011, a Second Amendment, dated November 30, 2012, a Third Amendment, effective January 1, 2014, a Fourth Amendment, effective January 1, 2015, and Fifth Amendment, effective December 8, 2015, to extend the term of the Original Agreement for consecutive one-year periods; and WHEREAS, the parties desire to extend the term of the Original Agreement for an additional one year period on the same terms and conditions as set forth in the Original Agreement. SIXTH AMENDMENT NOW, THEREFORE, in consideration of the foregoing premises and the following promises, County and Town agree to amend the Original Agreement as follows: 1. Paragraph 5 of the Original Agreement will be deleted and replaced with the following: "If not previously terminated as set forth herein, this Agreement shall terminate on December 31, 2017. The Agreement may be renewed annually by mutual written agreement of the parties". 2. Paragraph 13 of the Original Agreement shall be amended to revise the Notice Contact information as follows: Jesse Masten, Solid Waste & Recycling Manager shall replace Ken Whitehead as the contact person for the County and Bill Carlson shall be deleted from the contact person for the Town. 3. Capitalized terms in this Sixth Amendment will have the same meaning as in the Original Agreement. To the extent that the terms and provisions of this Sixth Amendment conflict with, modify or supplement portions of the Original Agreement or the First, Second, Third, Fourth, or Fifth Amendment, the terms and provisions contained in this Sixth Amendment shall govern and control the rights and obligations of the parties. November 1, 2016 - Page 20 of 4. Except as expressly altered, modified and changed in this Sixth Amendment, all terms and provisions of the Original Agreement shall remain in full force and effect, and are hereby ratified and confirmed in all respects as of the date hereof. 5. This Sixth Amendment shall be binding on the parties hereto, their heirs, executors, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed this Sixth Amendment on the day of , 2016. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its COUNTY MANAGER ME Brent McFall, County Manager TOWN OF VAIL, STATE OF COLORADO By its Town Manager Stan Zemler, Town Manager ATTEST: Town Clerk November 1, 2016 - Page 21 of AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND TOWN OF VAIL REGARDING RECYCLE DROP OFF SITE W THIS AGREEMENT ("Agreement"), dated this P-�) dayof�V A�6,2010is between Eagle County, Colorado, located at 500 Broadway, Eagle, CO 81631 ("County") and Town of Vail, Colorado a municipal corporation, located at 75 South Frontage Road, Vail, CO 81658 ("Town"). WITNESSETH: WHEREAS, County has hired a vendor to transport collected recyclable material, from drop-off collection sites situated throughout greater Eagle County to the Eagle County Recycled Materials Recovery Facility (MRF) located at 605 Ute Creek Road, Wolcott, Colorado; and WHEREAS, ToxNrn Currently has an agreement with a contractor to manage their recycle drop-off site and desires to maintain that agreement rather than having County or its contractor provide such services; and WHEREAS, County and Town intend by this Agreement to set forth the scope of the responsibilities and related terms and conditions to govern the relationship between the parties in connection with this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the foregoing premises and the following promises, County and Town agree as follows: 1. County hereby acknowledges that Town currently has a contractual agreement with a hauler to manage their recycle drop-off site. 2. County will reimburse the Town at the rate of S 190 per haul for co -mingled containers, newspaper containers and cardboard containers. County shall not be responsible for any charge,-,, fees or amounts in excess of $190 per haul. Town shall send monthly invoices to Eagle County specifying the date of each haul, number of hauls and material types hauled. 3. All recyclable material collected at the Town's drop-off site shall be delivered to the Eagle County MRF. In the event the Town or its' contractor elects to deliver the recyclable materials collected at the Town of Vail to other than the Eagle County MRF then this Agreement shall im-mediately terminate and neither party shall have any obligations hereunder. November 1, 2016 - Page 22 of 4. In the event Town terminates its current agreement for hauling services or chooses to not renew its existing hauling agreement, then County shall provide such services so long as County has the ability to provide such services and further has properly appropriated funds for such services. In the event that County provides hauling services for recyclable materials located at the Town of Vail site either directly or through a third party contractor this Agreement shall immediately terminate and neither party shall have any obligations hereunder. 5. if not previously terminated as set forth herein, this Agreement shall terminate on December 31, 2011.17his Agreement may be renewed annually by mutual written agreement of the parties. 6. County will issue payment to Town within thirty (30) days of receipt of a satisfactory monthly invoice from Town. 7. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement, nor shall any payments be made to Town in respect of any period after December 31, 2010 without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (CKS. § 29-1- 101 et.seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 8. This Agreement shall be governed and construed in accordance with the laws of Colorado. Venue for any action arising out of any dispute pertaining to this Agreement shall be in the State of Colorado, District Court in and for Eagle County, Colorado. 9. This Agreement, and the rights and obligations created hereby, shall be binding upon and inure to the benefit of County and Town and their respective successors and assigns. Nothing herein expressed or implied is intended or should be construed to confer or give to any person or entity other than County or Town and their respective successors and assigns, any right, remedy or claim under or by reason hereof or by reason of any covenant or condition herein contained. 10. If any portion of this Agreement is held invalid or unenforceable for any reason by a court of competent jurisdiction, such portion shall be deemed severable and its invalidity or its uncnforceability shall not affect the remaining provisions; such remaining provision shall be fully severable and this Agreement shall be construed and enforced as if such invalid provision had never been inserted into this Agreement. 11. This Agreement may be amended, modified, changed, or terminated in whole or in part only by written agreement duly authorized and executed by both County and Town or as otherwise set forth herein. This Agreement represents the full and complete understanding of County and Town and supersedes any prior agreements, discussions, negotiations, representations or understandings of County and Town with respect to the subject matter contained herein. November 1, 2016 - Page 23 of 12. The parties hereto agree that neither has made or authorized any agreement with respect to the subject matter of this instrument other than expressly set forth herein, and no oral representation, promise, or consideration different from the terms herein contained shall be binding on either party, or its agents or employees hereto. 13. Any notice and all communications required under this Agreement shall be given in writing by personal delivery, fax, e-mail or mail to the appropriate party at the following addresses: County: Ronald L. Rasnic, Solid Waste Manager Solid Waste & Recycling Department P.O. Box 473 Wolcott, Colorado 81655 (970) 328-3465 (p) (970) 328-3466 (f) ron.ra,snic"1@eaglecoun!y.us kbertupliaQvailgovcom Town: Bill Carlson, Env. Health Officer Kristen Bertuglia, Sus. Coordinator 75 South Frontage Road Vail, CO 81657 (970) 479-2333 (p) (970) 479-2452 (f) bcarlson@vailgov.com Notices shall be deemed given on the date of delivery or three days after the postmarked date of deposit, first class postage prepaid, in an official depositary of the U.S. Postal Service. IN WITNESS W •IEREOF, County and To-,vn have executed this Agreement this day of 8(,V2' 010. COUNTY OF EAGLE, STATE OF COLORADO, by and through its BOARD OF COUNTY COMMISSIONERS rli�irii e�zel trf-Ceuy -tea f -Fisher: C-13airfl}sn TOWN OF 11, EY. Stan lefnler, Town Manager ATTEST: To N .lerk, November 1, 2016 - Page 24 of VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Minutes from October 4, 2016 meeting ATTACHMENTS: Description Minutes from October 4, 2016 meeting TOWN OF VAIP November 1, 2016 - Page 25 of Vail Town Council Meeting Minutes Tuesday, October 4, 2016 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tem Dick Cleveland Kim Langmaid Jen Mason Greg Moffet Absent: Kevin Foley Staff members present: Stan Zemler, Town Manager Matt Mire, Town Attorney Patty McKenny, Town Clerk Citizen Participation ■ Rick Sackbauer, ERWSD and Vail resident, read a letter of support from Congressman Jared Polis about the wilderness designation. He spent a few minutes reviewing the work that has been done by various stakeholder groups, including ERWSD, on the legislation. Kim Langmaid thanked staff and board of ERWSD for their commitment to this process and drafting the legislation. ■ New director at Children's Garden of Learning, Maggie Swonger, introduced herself and thanks the Town of Vail for its support with their facility. ■ Jill Ryan, Eagle County Commissioner, addressed the group with her election platform for the upcoming November election 2. Proclamations 2.1. Proclamation No. 6, Series of 2016, In Recognition of the Styrofoam Stoppers for receiving the 2016 President's Environmental Youth Award as representatives of the EPA Region 8 Presenter(s): Kristen Bertuglia, Environmental Sustainability Manager Background: In August 2016 Leadville students Nicole Caves, Hunter Dee, Clara Kirr, and Violet Hill, the "Styrofoam Stoppers" traveled to Washington D.C. to receive the President's Environmental Youth Award from President Obama in recognition of a program they implemented to eliminate the use of Styrofoam in their school district. As part of the Environmental Protection Agency's Region 8, the Town of Vail wishes to recognize the value of youth leadership and environmental stewardship demonstrated by the students and the work they did to reduce waste in the region, and set an example for all. Town Council Meeting Minutes of October 4, 2016 Page 1 November 1, 2016 - Page 26 of The proclamation was read into the record by Council Langmaid and recognition for the students was given with an award to the students. 3. Consent Agenda 3.1. Minutes from September 6, 2016 meeting Moffet moved to approve the September 6, 2016 minutes; Bruno seconded the motion and it passed (4-0; Cleveland & Mason recused). 3.2. Minutes from September 20, 2016 meeting Moffet moved to approve the September 6, 2016 minutes; Cleveland seconded the motion and it passed (5-0; Langmaid recused). 4. Town Manager Report There was no report. 5. Presentations / Discussion 5.1. Public Access Television Update - Channel 5 gets new name, High Five Access Media, and website Presenter(s): Jake Wolf, Board Member, J.K. Perry, Executive Director, Channel 5 Public Access Community TV (new name: High Five Access Media) Background: Public Access TV5 is now High Five Access Media. The nonprofit has re-created itself with a new name, logo and website, www.highfivemedia.org, to show the community the creative opportunities at local access media. There was an invitation extended to the community to visit their new website and learn about all their programming and open house on the Oct. 28 at Agave. 5.2. Resolution Supporting Eagle County Ballot Issue 1A (Affordable Workforce Housing) Presenter(s): Chris Romer, Vail Valley Partnership Background: A "YES" vote on Issue 1A ensures our community can remain competitive to keep locals local, creating a funding source much like other resort communities including Summit County, Pitkin County, and Teton County, and addresses housing accessibility throughout Eagle County through a variety of affordable housing programs including down payment assistance and public-private partnerships. See attached possible uses of funds and FAA's, or visit http://voteyeson1a.com for more details. There was a presentation by Chris Romer with ample statistics and information presented about the region's housing shortage. Chapin noted the resolution would be scheduled for the Oct 18th meeting as an action item. There were questions and concerns expressed about how the funding and program would be implemented. Public input was invited; there was no input at this time. Town Council Meeting Minutes of October 4, 2016 Page 2 November 1, 2016 - Page 27 of 6. Action Items 6.1. The Homestake Condos HOA is requesting permission to proceed through the development review process for a trash/recycle enclosure to be located in town -owned right-of- way. Presenter(s): Brian Garner, Planner Staff Recommendation: Staff recommends Town Council deny the applicant's request to proceed through the development review process. There was no action taken on this item. The applicant was asked to explore alternative options to using the town's right of way for their structure. The site visit taken earlier in the day was an opportunity to review if there were other options on the property for locating the trash and recycle enclosure. Travis Coggin, Homestake at Vail Condominium Association Board member was present to submit their request; he noted the property has many limitations and other locations included escalated costs. While it was acknowledged that permission had been given to another condominium association, the preferred approach by council members was to store these enclosures on the private property. 6.2. Ordinance No. 16, Series of 2016, First Reading, Gross Residential Floor Area, an ordinance for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-15-3, Definition, Calculations, and Exclusions, Vail Town Code concerning the method for measuring Gross Residential Floor Area (GRFA) within the hillside residential (HR), single-family residential (SFR), two-family residential (R), two-family primary/secondary residential (PS), residential cluster (RC), low density multiple -family (LDMF), medium density multiplefamily (MDMF), high density multiple -family (HDMF), housing (H) and Vail Village Townhouse (VVT) districts, and setting forth details in regard thereto (PEC16- 0024). Presenter(s): Chris Neubecker, Planning Manager Background: This is a proposal to clarify the existing policy on Gross Residential Floor Area (GRFA) by modifying the text of Section 12-15-3 Definition, Calculation, and Exclusions, Vail Town Code, relating to how Gross Residential Floor Area (GRFA) is calculated in the following zone districts: hillside residential (HR), single-family residential (SFR), two-family residential (R), two-family primary/secondary residential (PS), residential cluster (RC), low density multiple - family (LDMF), medium density multiplefamily (MDMF), high density multiple -family (HDMF), housing (H) and Vail Village Townhouse (VVT) districts. The proposed ordinance would clarify that the lowest level of a structure is the floor area with the lowest U.S.G.S. elevation, including any floor areas within six (6) vertical feet of the lowest level. Only the below grade portions of these floor areas would be eligible for the GRFA basement deduction. This is a clarification of an existing policy and existing code language; it is not an application to amend the regulations. Staff Recommendation: The Planning and Environmental Commission recommends the Vail Town Council approve Ordinance No. 16, Series of 2016 upon first reading. Neubecker presented a summary of this information as presented in the town council packet memo. Chapin asked for public comment at this time and the following comments were made: Town Council Meeting Minutes of October 4, 2016 Page 3 November 1, 2016 - Page 28 of Hans Berglund, Berglund Architects, addressed several components of the legislation. He suggested the code has section that is interpreted by staff, this section as one of the more common ones to interpret. Ron Bryne, Ron Byrne & Associates Real Estate, addressed the topic noting that this is not broken, so why fix it. He shared that staff has been successful in their interpretations over the course of time and the ability to review the submittals on a case by case basis has been very successful. He also suggested this topic is so confusing for property owners; this would only be more confusing and disappointing to those who wished to redevelop their properties. . Public comment was closed at this time. Neubecker reiterated the legislation was not changing the policy but rather sets forth clarity to the policy for staff. Cleveland moved to approve on first reading, Ordinance No. 16 Series of 2016, an ordinance for a Prescribed Regulation Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-15-3, Definition, Calculations, and Exclusions, Vail Town Code concerning the method for measuring Gross Residential Floor Area (GRFA) within the hillside residential (HR), single-family residential (SFR),two-family residential (R), two-family primary/secondary residential (PS), residential cluster (RC), low density multiple -family (LDMF), medium density multiple -family (MDMF), high density multiple -family (HDMF), housing (H) and Vail Village Townhouse (VVT) districts, including that a multi -unit building shall be considered one structure, and setting forth details in regard, subject to findings as follows: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; 2. That the amendment furthers the general and specific purposes of the Zoning Regulations outlined in Section 12-1-2, Purpose, Vail Town Code; and 3. That the amendment promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality." Bruno seconded the motion and it passed (4-2; Mason, Moffet — no). George Ruther, Director of Community Development, spoke in support of the PEC recommendation and the language which would include the description of the floor levels "within six vertical feet of the lowest level" with a request the council reconsider including that language. 6.3. Ordinance No. 26, Series of 2016, First Reading, Regulation of Greenhouses and Hoop Houses Presenter(s): Jonathan Spence, Planner Background: It is the intent of the amendment to provide opportunities for residents to participate in growing food or ornamental crops within a minimal regulatory framework while reducing the potential impact on neighboring properties. Spence noted the intent of the regulations was to provide opportunities to grow food or ornamental crops with minimal regulatory framework and minimum impact on neighbors. There was some discussion about the following: ✓ There was currently limited language in the code Town Council Meeting Minutes of October 4, 2016 Page 4 November 1, 2016 - Page 29 of ✓ Was the growing of marijuana addressed? It was noted this could be addressed in the nuisance section Public input was invited and no public input was given. Langmaid moved to approve Ordinance No. 26, Series of 2016, First Reading, Regulation of Greenhouses and Hoop Houses. Bruno seconded the motion. There was a suggestion to change the five feet height restriction to four feet height instead. The amendment was agreed to by Langmaid and Bruno. The motion passed (5-1; Moffet — no). 6.4. Ordinance No. 27, Series of 2016, First Reading, Code Amendments to Sections 12-2: Definitions, 12-11: Design Review, 12-14: Supplemental Regulations, 12-15: Gross Residential Floor Area, 12-16: Conditional Use Permits and 12-17: Variances related to the joint property owner submittal requirement. Presenter(s): Jonathan Spence, Planner Background: It is the intent of the amendment to clarify and codify existing standard operating procedures related to joint property owner submittal requirements. Spence noted the current code language related to "when written approval of another property owner, owners or applicable owners' association is required" is unclear. The existing language doesn't adequately relay to a prospective applicant or property owner the circumstances when this approval is needed. This revision would create clarity in understanding when join property owner approval is required. Public comment was invited and none was heard. There was discussion about the related process for joint notifications. Moffet moved to Ordinance No. 27 on first reading, Bruno seconded the motion and it passed (6-0). 7. Public Hearings 7.1. Ordinance No. 21, Series of 2016, Second Reading, An Ordinance Amending Title 5 of the Vail Town Code by the Addition Thereto of a New Chapter 15 Concerning the Regulation of Recreational Unmanned Aircraft Systems (DRONES) Presenter(s): Craig Bettis, Commander, VPD Background: Unmanned aircraft systems ("UAS"), commonly known as drones, are devices that are used or are intended to be used for flight in the air with no onboard pilot. The Town Council finds that recreational UAS, when operated within the Town and particularly in populated areas, present an appreciable risk to public safety in the air and to persons and property on the ground. The Town Council, pursuant to its authority to protect and secure the public health, safety and welfare of its citizens, desires to enact regulations for the use and operation of recreational UAS in the Town. Bettis presented the ordinance for second reading noting the legislation was not about regulating commercial drones but rather regulating recreational drone use on public property in an effort to ensure safety for residents and guest on town property. He noted there were specific locations identified in the ordinance that would not allow this on public property, such as some parks, pedestrian ways, and near medical center. He noted some public input about the private use of drones over private property and what the legal ramifications would be; the town would not restrict use on private property. Public comments were invited at this time and Gwen Scalpello, resident, expressed concern about the allowing drones in the path of the flight for life Town Council Meeting Minutes of October 4, 2016 Page 5 November 1, 2016 - Page 30 of helicopters, requesting consideration for an inclusion of Meadow Drive between Lionshead and Vail Village, as property where drones would not be allowed. The public hearing was closed and a motion was made. Moffet moved to approve Ordinance No. 21, Series of 2016, Second Reading, An Ordinance Amending Title 5 of the Vail Town Code by the Addition Thereto of a New Chapter 15 Concerning the Regulation of Recreational Unmanned Aircraft Systems (DRONES) with an amendment to add Meadow Drive between Lionshead Vail Village. Mason seconded the motion and it passed (5-1; Cleveland opposed). 7.2. Ordinance No. 22, Series of 2016, Second Reading, An Ordinance Repealing and Reenacting Chapter 4 of Title 5 of the Vail Town Code, Concerning Smoking Presenter(s): Dwight Henninger, Police Chief and Matt Mire, Town Attorney Background: In 2006, the Colorado legislature passed the Colorado Clean Indoor Air Act, C.R.S. § 25-14-201, et seq. (the "CCIAX), which provides that a municipality may enact, adopt, and enforce smoking regulations that are no less stringent than state law. The Town Council desires to repeal and reenact Chapter 4 of Title 5 of the Vail Town Code to comply with the CCIAA Police Chief Henninger presented the ordinance with a brief explanation and noting the legislation was written so as to comply with current State of Colorado legislation, the Colorado Clean Indoor Act. Public comments were invited at this time. Local resident and business owner, Tommy Neyens, spoke about his concerns with enforcement and distance requirements. He preferred a 25 foot distance from businesses and an inclusion of this distance at bus stops. Some council members supported a 25 foot distance although it was suggested there would be unintended consequences with such a restriction. The Town Attorney offered to present more information at the next meeting about restricting more locations and providing the County's legislation, which was thought more restrictive. Moffet moved to table until Ordinance No. 22, Series of 2016, Second Reading, An Ordinance Repealing and Reenacting Chapter 4 of Title 5 of the Vail Town Code, Concerning Smoking until the October 18 meeting. Bruno seconded the motion and it passed (6-0). There being no further business to come before the council, Moffet moved to adjourn the meeting and Bruno seconded the motion which passed (6-0) and the meeting adjourned at 8:45 p.m. Respectfully Submitted, Attest: Dave Chapin, Mayor Patty McKenny, Town Clerk Town Council Meeting Minutes of October 4, 2016 Page 6 November 1, 2016 - Page 31 of VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Minutes from October 18, 2016 meeting ATTACHMENTS: Description Minutes from October 18, 2016 meeting TOWN OF VAIP November 1, 2016 - Page 32 of Vail Town Council Meeting Minutes Tuesday, October 18, 2016 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tem Dick Cleveland Kevin Foley Kim Langmaid Jen Mason Greg Moffet Staff members present: Stan Zemler, Town Manager Matt Mire, Town Attorney Tammy Nagel, Deputy Town Clerk 1. Citizen Participation a. John Woodward, attorney representing the Gunn family owners of 332 Mill Circle, spoke about an encroachment agreement since the home is under contract to be purchased. The encroachment agreement with the Town of Vail expires in 11.5 years; Woodward requested Council consider extending the lease for 49 years. b. Kay Ferry, Vail resident, introduced the Republican Eagle County candidates to Town Council. Rick Beveridge and Michael Dunahay are running for County Commissioner and Mari Renzelman is running for County Treasurer. All spoke about their campaign platforms. c. Kathy Chandler -Henry, current democratic county commissioner, introduced herself to council as running for re-election and introduced her election platform topics, health care, affordable housing and water rights. d. Wendy Rimel and Tessa Kirshner, Eagle County residents, spoke to council about the two Eagle County Schools initiatives 3A regarding the mill levy and 3B the bond. e. Kerri Thelen, Vail Valley Soccer Club, thanked council for their support and she tated the Club had a fantastic turnout for the 2016 Vail Valley Cup. f. Michael Cacioppo, Eagle County resident, encouraged council and public to fact check the Eagle County Schools 3A and 3B initiatives by going to the Colorado State webpage. g. Lindsey Kiehl, Red Sandstone Elementary School student, asked the council and the public to vote yes on 3A and 3B. 2. Consent Agenda 2.1. Crosswalk Signs Installation Contract Award Presenter(s): Chad Salli,Project Engineer Background: The project includes installation of Rectangular Rapid Flashing Beacons at crosswalks located at the West Vail and Town Center roundabouts, West Lionshead Circle and the mid -block crosswalk at the Municipal Building. Improved lighting is to be installed at Town Council Meeting Minutes of October 18, 2016 Page 1 November 1, 2016 - Page 33 of the West Lionshead Circle and Municipal Building crosswalks. The project also includes installation of 5 variable speed limit signs between Ford Park and Elkhorn Drive to temporarily reduce the speed limit from 45mph to 25mph during overflow parking on the Frontage Road. The project is scheduled to be completed by November 15, 2016. Moffet made a motion to approve the contract award to Tri Phase Electric; Bruno seconded the motion and it passed (7-0). 3. Town Manager Report There were no updates at this time. 4. Presentations / Discussion 4.1. Parking Update Presenter(s): Greg Hall, Public Works Director Background: In August of 2016, the Town Council and Vail Resorts senior leadership agreed to meet with town staff to initiate joint discussions regarding parking to address operations as well as short term and long term outcomes. Today's presentation will be the first in a series of council sessions that will be used to provide the historical background and context to assist Town Council in assessing the town's parking policies and strategies now and into the future. Parking update to include: 1) Previous Town Council agreed upon polices and strategies from 2012; 2) Current and historical parking statistics; and 3) Strategy for use of the Frontage Roads for overflow parking, including agreements with the Colorado Department of Transportation Zemler introduced the topic noted they had been in contact with Vail Resorts and the VVMC senior management to discuss short and long term parking options. Hall provided the history of winter parking and explained there were two goals: 1) 15 days of overflow parking in the winter, and 2) allow 15 days of overflow parking in the summer. Hall provided council with an overview of parking objectives, strategies and management techniques that have been used in the past. Hall explained the improvements that the Town had completed per the lease agreement with the Colorado Department of Transportation (CDOT). Bruno stated this summer was crazy when it came to parking. Bruno asked if once the construction was completed at The Lion if it would ease the parking pain. Chapin thought this could be an opportunity to work with businesses whose private lots were empty this summer. Chapin stated lodges charge for overnight parking; which may explain why the structures were full at night too. Moffet felt the parking task force assisted in the past and thought the group should be reinstated. Langmaid thought a task force would assist with the problems and provide creative solutions and diversity. Zemler stated staff would provide council with more information on winter parking in a month after additional conversations with Vail Resorts and the VVMC and suggested holding off on appointment of parking task force until these discussion were completed. 5. Action Items 5.1. 2016-2017 Winter Parking Program Presenter(s): Greg Hall, Public Works Director Background: Each year the Vail Town Council approves the winter parking program prior to the start of the winter season. The parking rates and pass prices have remained the same Town Council Meeting Minutes of October 18, 2016 Page 2 November 1, 2016 - Page 34 of since the 2008-2009 season. The recommendation of the staff is to keep the program the same for this upcoming season. Attached is the proposed brochure for this season. The amount of pressure for this season with regards to construction and some loss of parking at the hospital will be felt in the early part of the season but will be less than last year and beginning in January will be even less demand. Hall reviewed the proposed brochure and explained staff did not recommend any rate changes. Council asked about the differences in passes and if there were any incentives for the local passes when the structures are not as full on Monday -Thursday. Hall stated the value passes offer a discount for the Monday -Thursday parking patrons. Public comment was taken and Wendy Rimel described parking difficulties on weekends for hockey games. Moffet moved to approve the 2016-2017 Winter Parking Program; Cleveland seconded the motion. The motion passed (7-0). 5.2. Resolution No. 30, Series of 2016, Resolution in Support of Ballot Issue 1A Affordable Workforce Housing Presenter(s): Chris Romer, Vail Valley Partnership Chris Romer, Vail Valley Partnership, reviewed Ballot Issue 1A with Council and explained Eagle County will create an advisory council to represent the entire valley. Public Comment was taken at this time. Mike Cacioppo, Eagle County resident, encouraged council not to endorse Ballot Issue 1A. Cacioppo felt there was more that could be done without raising property taxes for example dorm like housing on the mountain. Moffet moved to adopt Resolution No. 30, Series of 2016 and Bruno seconded the motion. The motion passed (7-0). 5.3. Resolution No. 31, Series of 2016, Resolution in Support of Ballot Issue 1 B, Supporting Open Space, Rivers, Wildlife, and Trails Presenter(s): Pedro Campos, ECO Trails Board, "Yes on 1 B" Background: The "Yes on 1 B Open Space, Rivers, & Trails" campaign committee has been formed to promote the passage of Eagle County Ballot Issue 1 B. Pedro Campos, from Yes on 1 B, will address the Vail Town Council to provide an overview of Ballot Issue 1 B, answer your questions, and graciously ask for passage of the Resolution No. 31, Series of 2016, before the Vail Town Council in support of 1 B's passage county wide. Pedro Campos, ECO Trails, presented Ballot Issue 1 B to council. Campos stated the revenue received from Ballot Issue 1 B will assist with protecting wildlife, land conservation and increase recreation opportunities. Public Comment was taken at this time. Mike Cacioppo, Eagle County resident, felt ballot issue 1 B lacked details of how that money would be spent. Cacioppo asked council to not approve Resolution No. 31, Series of 2016. Moffet expressed frustration with the ballot language not mandating how the tax money would be spent. Moffett stated he would not vote to support this resolution. Cleveland stated the trails are being built slowly due to lack of money and the County needs bonding capacity. Cleveland went onto say its not perfect, but it is a good opportunity to finish the trails connecting the Vail Valley and the future of recreation in the valley. Bruno made a motion to approve Resolution No. 31, Series of 2016 and Cleveland seconded the motion; which passed (6-1 Moffet opposed). 5.4. Ordinance No. 28, Series of 2016, First Reading, Annual Appropriation Ordinance: Adopting a Budget and Financial Plan and Making Appropriations to Pay the Costs, Town Council Meeting Minutes of October 18, 2016 Page 3 November 1, 2016 - Page 35 of Expenses, and Liabilities of the Town of Vail, Colorado, for its Fiscal YEAR January 1, 2017 through December 31, 2017 Presenter(s): Stan Zemler, Town Manager, and Kathleen Halloran, Finance Director Background: It is necessary for the Town Council to adopt a budget and financial plan for the 2017 fiscal year, to make appropriations for the amounts specified in the budget. Halloran, Finance Director, recapped the afternoon budget discussion with council. Public comment was taken at this time. Michael Imperi, Vail Mountain School, thanked council for their partnership with the school. Imperi asked council for financial support to assist with the cost of the replacement of the school's soccer field. Robin Litt, Vail Jazz Foundation, requested council over rule staff recommendation and grant 6 full days (not 1/2) at the Donovan Pavilion for their jazz events. Dimitri Moursellas, recommended council defer the $500,000 housing expenditure for deed restricted housing. Moursellas stated there are too many unanswered questions and there needed to be more discussion. Mark Murphy, Burton representative, thanked council for their consideration on sponsorship for the US Open. Council members agreed to grant Vail Jazz four full days at Donovan Pavilion and two full days at the Grand View Room. The usage is for midweek only. Moffet moved to adopt Ordinance 28, series of 2016 upon first reading and Foley seconded the motion. The motion passed (7-0) 5.5. Ordinance No. 29, Series of 2016, First Reading, An Ordinance Amending Chapter 2 of Title 7 of the Vail Town Code by the Addition of a New Section 7-2B-3, to Require Possession of a Valid License or Permit While Operating a Motor Vehicle Presenter(s): Matt Mire, Town Attorney Background: This violation is currently prosecuted in county court. The Town of Vail is empowered to adopt municipal traffic regulations that reasonably promote the public, health, safety, and general welfare of its citizens. Ordinance No. 29, Series of 2016 will allow these violations to be prosecuted in municipal court. Town Attorney Matt Mire explained this ordinance allows these types of driving offenses to be prosecuted in municipal court rather then in county court. Moffet made a motion to adopt Ordinance No. 29, Series of 2016 upon first reading and Cleveland seconded the motion. The motion passed (7-0). 5.6. Ordinance No. 30, Series of 2016, First Reading, An Ordinance Amending Section 1-9- 8 of the Vail Town Code to Increase Court Costs Presenter(s): Matt Mire, Town Attorney Background: The municipal court costs imposed by Section 1-9-8 of the Vail Town Code have not been amended since 1992. It is necessary to increase court costs to keep pace with the greater administrative and operating expenses associated with operating the municipal court. Town Council Meeting Minutes of October 18, 2016 Page 4 November 1, 2016 - Page 36 of Mire explained this ordinance was to raise the municipal court costs to $25.00. Mire stated the court costs have been at $15 for a long time and it would now be at the rate as other municipalities. Moffet made a motion to adopt Ordinance No. 29, Series of 2016 and Bruno seconded the motion. The motion passed (7-0). 5.7. Ordinance No. 31, Series of 2016, First Reading, An Ordinance Amending Title 7, Chapter 2, Article A, of the Vail Town Code to Require Seatbelts and to Create a New Traffic Infraction for Violation Thereof Presenter(s): Matt Mire, Town Attorney Background: This violation is currently being prosecuted in county court. The Town of Vail is empowered to adopt municipal traffic regulations that reasonably promote the public, health, safety, and general welfare of its citizens. Ordinance No. 31, Series of 2016 will allow these violations to be prosecuted in municipal court. Mire reviewed the ordinance with council and explained this would allow for this type of moving violation to be prosecuted at the municipal level rather then at county court. Moffet made a motion to adopt Ordinance No. 31, Series of 2016 as read and it was seconded by Foley. The motion passed 7-0. 6. Public Hearings 6.1. Ordinance No. 16, Series of 2016, Second Reading, Gross Residential Floor Area, an ordinance for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-15-3, Definition, Calculations, and Exclusions, Vail Town Code concerning the method for measuring Gross Residential Floor Area (GRFA) within the hillside residential (HR), single-family residential (SFR), two-family residential (R), two-family primary/secondary residential (PS), residential cluster (RC), low density multiple -family (LDMF), medium density multiplefamily (MDMF), high density multiple -family (HDMF), housing (H) and Vail Village Townhouse (VVT) districts, and setting forth details in regard thereto (PEC16-0024). Presenter(s): Chris Neubecker, Planning Manager Background: This is a proposal to clarify the existing policy on Gross Residential Floor Area (GRFA) by modifying the text of Section 12-15-3 Definition, Calculation, and Exclusions, Vail Town Code, relating to how Gross Residential Floor Area (GRFA) is calculated in the following zone districts: hillside residential (HR), single-family residential (SFR), two-family residential (R), two-family primary/secondary residential (PS), residential cluster (RC), low density multiple -family (LDMF), medium density multiplefamily (MDMF), high density multiple -family (HDMF), housing (H) and Vail Village Townhouse (VVT) districts. The proposed ordinance would clarify that a multi -unit building shall be considered one structure. This is a clarification of an existing policy and existing code language; it is not an application to amend the regulations. Staff Recommendation: The Community Development Department recommends the Vail Town Council approve Ordinance No. 16, Series of 2016 upon second reading, with an amendment by adding a sentence that reads "The lowest level shall be the finished floor level with the lowest U.S.G.S. elevation, including all floor levels within six (6) vertical feet of the lowest level." If the Town Council does not support adding this sentence concerning the Town Council Meeting Minutes of October 18, 2016 Page 5 November 1, 2016 - Page 37 of six (6) foot step, then the Community Development Department recommends that the Town Council deny this ordinance. Chris Neubecker, Planning Manager, reviewed the ordinance and memo with council explaining staff's recommendation to reinsert the language allowing for a six foot step in the lowest level. There was no public comment. Cleveland made a motion to approve Ordinance No. 16, Series of 2016 with the additional sentence that reads " The lowest level shall be the finished floor level with the lowest U.S.G.S. elevation, including all floor levels within six (6) vertical feet of the lowest level" and Foley seconded the motion. The motion passed (6-1 Moffet opposed). 6.2. Ordinance No. 22, Series of 2016, Second Reading, An Ordinance Repealing and Reenacting Chapter 4 of Title 5 of the Vail Town Code, Concerning Smoking Presenter(s): Craig Bettis, Commander, Vail Police Background: In 2006, the Colorado legislature passed the Colorado Clean Indoor Air Act, C.R.S. § 25-14-201, et seq. (the "CCIAA" ), which provides that a municipality may enact, adopt, and enforce smoking regulations that are no less stringent than state law. The Town Council desires to repeal and reenact Chapter 4 of Title 5 of the Vail Town Code to comply with the CCIAA and to regulate electronic smoking devices. Mire presented the ordinance to council with a menu of options regarding prohibited areas. Council questioned if every location listed on the menu was enforceable. Commander Bettis stated that it would be tuff to enforce in some of the locations listed. Council requested the following areas be added to the ordinance: ✓ Outdoor Parks, open space and recreation areas ✓ Skate Parks ✓ Soccer Fields ✓ Ball Fields ✓ Playgrounds ✓ 15 from trails, Multi -use recreation paths ✓ 15 feet from all transit stops and platforms There was no public comment. Moffet moved to adopt Ordinance No. 22, Series of 2016 as amended with a second from Bruno. The motion passed (7-0). 6.3. Ordinance No. 26, Series of 2016, Second Reading, An ordinance amending Sections 12-2: Defninitions and 14-10: Design Review Standards and Guidelines related to the Regulation of Greenhouses and Hoop Houses Presenter(s): Jonathan Spence, Planner Background: It is the intent of the amendment to provide opportunities for residents to participate in growing food or ornamental crops within a minimal regulatory framework while reducing the potential impact on neighboring properties. Staff Recommendation: The Planning and Environmental Commission (PEC) held a public hearing on the proposed Prescribed Regulations Amendment on September 12, 2016 where a recommendation for approval was forwarded to the Vail Town Council by a vote of 4-2 (Stockmar and Gillette opposed). Town Council Meeting Minutes of October 18, 2016 Page 6 November 1, 2016 - Page 38 of Nuebecker reviewed the ordinance and the changes council requested during the first reading. There was no public comment. Langmaid made a motion to approve Ordinance No. 26, Series of 2016 and Bruno seconded the motion. The motion passed (6-1 Moffet opposed). 6.4. Ordinance No. 27, Series of 2016, Second Reading, Code Amendments to Sections 12-2: Definitions, 12-11: Design Review, 12-14: Supplemental Regulations, 12-15: Gross Residential Floor Area, 12-16: Conditional Use Permits and 12-17: Variances related to the joint property owner submittal requirement. Presenter(s): Jonathan Spence, Planner Background: It is the intent of the amendment to clarify and codify existing standard operating procedures related to joint property owner submittal requirements. Staff Recommendation: The Planning and Environmental Commission (PEC) held a public hearing on the proposed Prescribed Regulations Amendment on September 12, 2016 where a recommendation for approval was forwarded to the Vail Town Council by a vote of 6-0. Neubecker explained this ordinance clarifies and codifies existing standard operating procedures related to joint property owner submittal requirements. Moffet moved to approve Ordinance No. 27, Series of 2016 and Mason seconded the motion. The motion passed (7-0). There being no further business to come before the council, Moffet moved to adjourn the meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned at 9:02 p.m. Respectfully Submitted, Attest: Dave Chapin, Mayor Tammy Nagel, Deputy Town Clerk Town Council Meeting Minutes of October 18, 2016 Page 7 November 1, 2016 - Page 39 of TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Transportation Impact Fee Project Discussion PRESENTER(S): Tom Kassmel, Town Engineer ACTION REQUESTED OF COUNCIL: Confirm or amend both the presented Transportation Project List, and the suggested approach that determines the percentages of development -related improvements that should be paid for by new development by means of a transportation impact fee. BACKGROUND: The Town of Vail has hired the consulting firm TischlerBise to develop an updated transportation impact fee. The impact fee is anticipated to codify the current traffic mitigation fee, help fund future transportation related projects as identified in the Vail Transportation Master Plan, and allow new development to "pay its way". The goal of this discussion is to review and provide a better understanding of the Transportation Master Plan project list and to what extent a transportation impact fee may be able to help fund these projects. STAFF RECOMMENDATION: Staff recommends confirming the attached project list and the associated funding responsibilities approach to develop the transportation impact fee. ATTACHMENTS: Description Staff Memo Project List Map Project List & Split Approach November 1, 2016 - Page 40 of WE � 0) VAIL "' Memorandum To: From: Date: Subject Vail Town Council Public Works Department November 1, 2016 Traffic Impact Fee Discussion SUMMARY The Town of Vail has hired the consulting firm TischlerBise to develop an updated transportation impact fee. The impact fee is anticipated to codify the current traffic mitigation fee, help fund future transportation related projects as identified in the Vail Transportation Master Plan, and allow new development to "pay its way". The goal of this discussion is to review and provide a better understanding of the Transportation Master Plan project list and to what extent a transportation impact fee may be able to help fund these projects. At the previous Council session regarding Traffic Impact Fees, we discussed the following: • What is a traffic impact fee? • Why implement a traffic impact fee? • What's wrong with what we are implementing through our "mitigation" fee today? • What methods are used to calculate the traffic impact fee? • What types of projects can be offset by these fees? • Can projects being built now, that provide future capacity, be retroactively offset? (i.e. cost recovery for Underpass) • Can the Town waive fees for certain types of uses (i.e. Employee housing, Single Family housing, others...)? If so how is that implemented and does it affect the fee amounts for others? • What are other Colorado communities doing regarding traffic impact fees? • Do most communities have a fee that increases with construction cost indexes or inflation, or are they constant? BACKGROUND The Town of Vail has collected mitigating traffic fees for development in certain zone districts since 1999. The traffic fee is not a codified amount. Instead it has been an additional fee agreed upon between the Town and the Developer for mitigation of vehicular trip impacts of a proposed development project. In 1999, the fee was agreed November 1, 2016 - Page 41 of upon to be $5,000 per net new PM peak hour vehicular trip added to Vail's road network. The fee was based on the improvements anticipated by; the Vail Transportation Master Plan, the total anticipated additional vehicular trips at that time, and the probable funding sources, being Town of Vail capital funds (33%), CDOT partnering funds (33%), and development Impact fees (33%). Since that time, the fee was increased to $6,500 in 2006 as a direct result of construction inflation, and has not increased since. In 2009, the Town adopted an updated Vail Transportation Master Plan. The Plan included a more detailed and updated estimate of future projected transportation projects and costs. At that time, the Town engaged the consulting firm of TischlerBise to develop a nexus study for traffic impact fees that was anticipated to be used to codify a traffic impact fee. The nexus study was completed in 2009, but the traffic impact fee was not adopted or codified by the Town Council. The 2009 Town Council did not deem it appropriate to burden developers with additional fees at that time due to the economic downturn. The nexus study proposed to codify a traffic impact fee based on proposed square footage of all development, not limiting it only to certain zone districts as has been done historically; this would include residential projects, which is required of traffic impact fees. The nexus study identified $134 million of potential transportation - related projects (e.g. Traffic, Transit, and Parking), with $22 million to be funded from the proposed traffic impact fee. The 2009 proposed traffic impact fee schedule is shown below. See Figure 7 Transportation Impact Fee Schedule Maximum Supportable Transportation Impact Fees Residential (per housing unit) Minimum Sq Ft Maximum Sq Ft Attached in. Core Area all sizes $4,038 Attached Outside Core all sizes $5,048 Detached 0 2,099 $5,890 Detached 2,100 2,299 $6,563 Detached 3,100 3,299 $9,424 Detached 4,100 4,299 $11,443 Detached 5,100 5,299 $13,126 Detached 6,100 6,299 $14,304 Detached 6,300 or more $14,641 Hotel (per room) Hotel in Core Area $4,038 Hotel Outside Core $5,048 Nonresidential (per square foot offloor area) Commercial in Core Area $9.42 Commercial Outside Core $20.36 Office $4.20 Other Services $6.73 Town of Vail Ti�schlerffis^ Page 2 November 1, 2016 -Page 42 of Since the 2009 traffic impact fee was not codified the Town has continued to rely on developer improvement agreements and has kept the mitigation fee at $6,500. The last large development impact fees agreed upon were for The Lion (Lionshead Inn), the Marriott Residence Inn (The Roost) development in 2010, and the Vail Valley Medical Center in 2015. Each agreed to the 2006 fee of $6,500 per net new PM peak hour vehicular trip. III. CAPITAL PROJECTS As a part of the 2009 Vail Transportation Master Plan and the 2009 Traffic Impact Fee Nexus Study the Town identified a list of anticipated transportation capital projects that would accommodate projected growth. The project list has been recently updated along with preliminary costs of —$205 M, half of which is a placeholder for the possibility of future structured parking. A final review of estimated costs will be completed and provided to the Council this winter prior to the recommendation of an impact fee schedule. In order to implement a transportation impact fee, the anticipated transportation projects have been split into two categories, Project level and System level improvements. Proiect level improvements are directly related to an individual development and its required access. These types of Project level projects are generally paid for by the individual development. System level improvements enhance the carrying capacity of the transportation network system wide and benefit multiple developments. System level improvements directly benefit new development (i.e. future growth) and may also benefit existing users. In order to allocate fiscal responsibility for System level improvements, future traffic growth can be compared to existing traffic at the location of each System level improvement. This comparison can then be used to provide a rational percentage split of the cost of the improvement. Where specific vehicular traffic projections are unable to be used (e.g. pedestrian and transit projects) a projected Vail growth factor can be applied, or carrying capacity enhancements may be based on reasonable estimates of the increased ability to move people. The Vail Transportation Master plan has projected future traffic in Vail based on anticipated future development; which results in an additional 1875 peak hour vehicle trips occurring throughout town. These additional peak hour trips have been identified at various locations throughout the Town's transportation network. Traffic growth is expected to increase 14%-52%, dependent on location. For those projects that are not specifically modeled, a projected Vail growth factor has been applied. The projected Vail growth factor has been determined based on US Census data and projected growth. According to 2010 US Census data, the Town of Vail had 7230 housing units, up 35% from the 2000 census. The Vail Transportation Master Plan projects that another 1800 housing units will be developed upon "build -out" of Vail (20+ years) for a total of 9033 units, an increase of 25%; the projected new units will equate to 20% of the total number of units. These above estimated growth factors have been applied to the funding sources to develop the transportation impact fees cost allocation. Town of Vail Page 3 November 1, 2016 - Page 43 of Prior to presenting the recommended transportation impact fee later this winter the growth factors and cost estimates will be finalized. The purpose of tonight's discussion is to confirm the project list and the fiscal responsibility approach. A list and map of the identified transportation capital projects is attached, along with the estimated growth factors that identify the fiscal responsibilities split between project specific costs, the impending transportation impact fee, and other revenue sources (Town of Vail costs). IV. NEXT STEPS TischlerBise will update the Nexus Study and propose a fee schedule for the Town to implement a transportation impact fee. This fee will be based on anticipated future development, the current estimated cost of the capital projects to accommodate future development, and the appropriate proportioned fiscal responsibility. Prior to presenting the recommended transportation impact fee later this winter the growth factors and project cost estimates will be updated and finalized; and staff will outreach to the public. A critical legislative policy decision by the Town Council is to determine what percentage of these development -related improvements should be paid for by new development by means of a transportation impact fee and how much should be paid for by other revenue sources. • Should development pay its own way for Project Level and System level improvements as suggested in the attached list or should development be incentivized and only pay a portion of the suggested percentage? • Are there additional improvements that should be included on this transportation project list? Are there projects that should be removed? V. STAFF RECOMMENDATION Staff recommends confirming the attached project list and the associated funding responsibilities approach to develop the transportation impact fee. VI. ATTACHMENTS Vail Transportation Master Plan 2016 Project List & Overview Map Town of Vail Page 4 November 1, 2016 - Page 44 of West Vail Red NORTH vaa WESTVAII COMMONS Vail 1E78 LODGE BUFFER No.(West Entrance) � �!y x cnynonixuT. WEST CHAMONIK N.FRONTAGE MATI911pPN ASK �ase�ogs �� PTARMIGANIt•�0Q1W wast Gore C eek EN West Vail Green SOUTH INIEAMAUNTAIN MEADUWCREEK Intermountain • NOTE: Drawing Not to Scale RED5ANDSTONEROAD VAILMEWDRME ND iAdLRSL T�A�DI H ['GL SENRA NASI, RESORT 'TILE _ Sandstone RED SANDSTONE SANDSTONE Pedestrian SCHOOLROAD overpass ailTransportation Pan Update November 1, 2016 - Page 45 of 354 fALISAT BODTN unR faLLs Vail ExR No. 180 BALD (East Entrance) MOUNTAIN MCuNl� Vail Exit O2EEKPARK VAILEAST ASPENLANE Bighorn Rd. EO""� No. 176 C Ol I SoDD' FronTage Road Golf Course`s a d GAACAADE 04M (Main Entrance) VLA6E 1-70/Vail MARRIOTT HALL PWA LPARKING PARKING SUNS CLUBHOUSE C/2msas Fdsr Underpass RE50R STRUCTURE CIRCLED 7SUN61BIIORA ptlVE Cascade Overpass PIAffi ILfY W Polire Departn,en t Municipal Building 3 ouH VAIL�NACQB UET m Village \ tionshead Mall F� °I" (EEL Dotage Road ' \ I"' IPIMNN GMRIIDS BI \ Golf LIBRARY VAILTRANSPORTATION CENTER R Vail Fire ■ OO Department PARgNG51RUCNRE Course \ I IFORDEOYFAFDBWDff Vail\ Ski Museum PARK Br Ford Park HANSONRANUI Village ROAD yFord Alplve Gardens Ford �AmphiU,eatre Vail, \ Nature Center ' P \ WEST \ I Vail I I Golden SOCCER GOLDEN PEAR \ I I I Mountain i I c hddre�rs &iiug Cenrer ' E � ailTransportation Pan Update November 1, 2016 - Page 45 of 354 fALISAT BODTN unR faLLs Vail ExR No. 180 BALD (East Entrance) MOUNTAIN 16-045 09/06/16 PORN O2EEKPARK VAILEAST ASPENLANE Bighorn Rd. EO""� wWMBINH NGHOR IROAD C Ol I SoDD' FronTage Road Golf Course`s &[�N East Vail �GB SUNS CLUBHOUSE C/2msas Fdsr CIRCLED 7SUN61BIIORA ptlVE - DMBFRFALLS ' PIAffi ILfY W VAIL�NACQB UET m EAST BIGHORNFARK MAINGORE/ IUN 8 L)'.-01 A Q MEAOOWLINEFAST MEADOW 7G�^ Golf y Course 16-045 09/06/16 System -Level Split PROJECT TYPE PROJECT LEVEL SYSTEM LEVEL Transportation Improvements Town of Vail, Colorado Percent Funded By Dev. Project Percent Funded By Impact Fee Percent Funded by Other Revenue ID PROJECT DESCRIPTION DETAILED DESCRIPTION 7200 North Frontage Road 35% 4690 7260 35% 4690 West Vail Commercial Roundabout & New Roundabout and Medians anticipated with a major 12000 14000 A Medians redevelopment of Gart/Safeway/Vail De Schone 100% 0% 0% B Buffehr Creek Turn Lanes New Left turn lane at Buffehr Creek Road 0% 52% 48% 46% Buffehr Creek NRT connection to New walk from Buffehr Creek to Marriott Roost 39% 19600 27800 C Marriott Roost Development 100% 0% 0% D Marriott Roost Turn Lanes New left turn lane for Marriott Roost Development 100% 0% 0% 7230 New left turn lane for west half of Timber Ridge 20% 7230 9033 E Timber Ridge Turn Lanes redevelopment 100% 0% 0% F Lions Ridge Loop Turn Lanes New left turn lane for Lions Ridge Loop 0% 35% 65% G Red Sandstone Drive Turn lanes New left and right turn lane for Red Sandstone Drive 0% 35% 65% H Main Vail North Roundabout Future expansion of Main Vail North Roundabout to fully 0% 35% 65% 9033 Expansion to Two Lanes accommodate two lanes accessing 1-70 7230 9033 20% Future reversible lane under 1-70 at the Main Vail I Main Vail Underpass Revesible Lane Interchange to accommodate 2lanes south in the 0% 35% 65% morning and 2 lanes north in the afternoon South Frontage Road J Gore Creek Drive Turn Lanes New left turn lane at West Gore Creek Drive 0% 14% 86% Partial cost recovery for the $9M spent by the Town to K Underpass (Cost Recovery) provide future capacity by building the new Vail 0% 20% 80% Underpass L Underpass to Forest Road Improvements as identified in the Ever Vail entitlements; 100% 0% 0% Imrpovements (5 Lane/Walk) roundabout, 5 lane section, medians, and walk Vail Spa to ELHC Improvements (5 Continuation of 5 lane section, medians, and walk from M Lane/Walk) Vail Spa to East Lionshead Circle 0% 46% 54% N ELHC to LH Parking Structure Continuation of 5 lane section, medians and walk from 0% 46% 54% Entrance Medians East Lionshead Circle to Lionshaed Parking Structure Entry Continuation of 5 lane section, medians, walk, and LH Parking Structure Entrance to 0 roundabout from Lionshaed Parking Structure Entry to 25% 39% 36% Municipal Bldg (S Lane & Rdabt) Four Seasons Improvements at Village Parking Structure entry and Vail P Village Road Vail Valley Drivece, Valley Drive. Possibly, traffic control device, compact 0% 29% 71% (Medians, ns,Ctr TC Device, Compact Rdabt) roundabout, and/or medians Q PW/VVD Turn Lanes New left turn lane at PW Department entry 0% 27% 73% R Booth Creek Turn Lanes New left turn lane at Booth Creek Drive 0% 27% 73% Pedestrian Walks New raised walk from Dowd Junction to West Vail S GVT Dowd Junction to WV Rdabt Roundabout 0% 20% 80% New raised and separated walk from Donovan Park to T Donovan to Westhaven Drive Walk Westhaven Drive 0% 20% 80% New heated paver 6' walk from Vail Spa to South Frontage U WLHC walk (Vail Spa to S. Frtge) 100% 0% 0% Road V VVD Path imrpovements Improvements to Gore Valley Trail along Vail Valley Drive 0% 20% 80% Vail Rd (Willow Way to Forest Rd) New 6' walk along Vail Road from Willow Way to Forest W Walk Road 0% 20% 80% X ELHC (LHWC to Dobson) Walk New heated walks from the Lionshead Welcome Center to 0% 20% 80% Dobson Ice Arena New raised walk from Ford Park to Sunburst Dr. along the Y Ford Park to Sunburst Path South Frontage Road 0% 20% 80% Z VMS to Bighorn Path New separated walk from Vail Mountain School to East 0% 20% 80% Vail Interchange ELHC (Vantage Point to S. Frontage New 6' concrete walk along East Lionshead Circle to South AA Road) Walk Frontage Road in front of Vantage Point 0% 20% 80% New raised walk along Chamonix from Arosa to Chamonix BB Chamonix (Arosa to Chamonix) 0% 20% 80% Lane Chamonix (Chamonix to Buffehr New raised walk along Chamonix from Chamonix Lane to CC Creek Rd) Buffehr Creek Road 0% 20% 80% Transit Improvements New improved bus stops to accommodate increased DD Line Haul Transit Stop Improvement volume for a future Line Haul Transit route from West Vail 0% 20% 80% Projects to Ford Park Vail Bus Stop Improvements (10 New bus shelters at appropriate transit stops that do not EE Shelters at stops) currently have them 0% 20% 80% Parking Improvements FF Arosa Transit Parking Improved overflow parking along Arosa, west of the north 0% 20% 80% west vail roundabout, once acquired from CDOT Other Frontage Road Lighting GG Improvements Implementing Frontage Road Lighting Master Plan 0% 0% 100% Structured Parking Expansion & HH Buses Placeholder for possible future structured parking 0% 0% 100% System -Level Split Existing Traffic Future Traffic % Future Growth 8200 17000 52% 7200 11000 35% 7200 11000 35% 4690 7260 35% 4690 7260 35% 12000 14000 14% 7230 9033 20% 10000 18500 46% 9800 18000 46% 9800 18000 46% 14100 23300 39% 19600 27800 29% 505 695 27% 505 695 27% Existing I Future % Future Units Units Growth 7230 9033 20% 7230 9033 20% 7230 9033 20% 7230 9033 20% 7230 9033 20% 7230 9033 20% 7230 9033 20% 7230 9033 20% 7230 9033 20% 7230 9033 20% 7230 9033 20% 7230 9033 20% 7230 9033 20% November 1, 2016 - Page 46 TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Chamonix Neighborhood — 60 Day Chamonix Neighborhood Scope of Services Report PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: The Vail Town Council is being asked to provide responses and direction on the following questions: • Which site plan, A or B, best achieves the Town Council's objectives for development in the Chamonix Neighborhood? • Are there any significant changes that need to be made to the floor plan designs before moving forward with design development drawings? • Which approach to the home construction should the development team pursue? On-site or off-site? • Does the Vail Town Council authorize moving the Chamonix Neighborhood forward in the development review process? • Does the Vail Town Council support this cost/pricing structure or does the Town Council wish to add further subsidy to the development to increase the range of buyers to include home purchasers earning less than 120% of AMI annually? • Or, would the Town Council rather reevaluate unit sizes in an effort to reduce overall cost? BACKGROUND: This presentation will cover the following topics: • Conceptual site plans depicting two different density scenarios • Design and development of conceptual townhouse and duplex unit floor plans • Preliminary building sections and architectural elevations • Conceptual civil engineering and site grading plan for each of the two density scenarios • Updated project -level development budget and detailed construction budget based upon estimates of probable cost for each residential unit type and each site plan option • Construction schedule and recommend a preferred phasing plan presuming an initial construction start no later than May 1, 2017. • Due diligence process on system -built off site construction including schedule implications, cash flow and an initial estimate of cost for a system- built approach and a comparison to on- site stick framed construction • Proposed development pro forma whereby the Town of Vail provides the financing for the project • Proposed plan outlining the specific strategies and roles of the various parties involved in the marketing of the homes November 1, 2016 - Page 47 of STAFF RECOMMENDATION: the Town staff recommends the following: • Instruct the development team to advance the design of Site Plan A • Authorize the development team to take the steps necessary to receive entitlements and approvals for the development • Initiate a reservations and marketing campaign to further engage potential home buyers • Authorize the town staff to take the steps necessary to prepare and begin negotiating a pre - development agreement with the development team for Town Council review and approval • Instruct the development team to advance a development design with a residential product mix that requires no further financial subsidy from the Town of Vail • Instruct the development team to complete a more detailed due diligence process with regard to off-site systems built construction and report their findings back to the Town Council acceptance • Instruct the development team to complete a more detailed due diligence process with regard to constructing the development in one phase and report their findings to the Town Council for acceptance ATTACHMENTS: Description Staff Memorandum Finance Memorandum Presentation pgs 1-7 Presentation pgs 8-14 Presentation pgs 15-20 Presentation pgs 21-28 November 1, 2016 - Page 48 of rowN ofvain Memorandum To: Vail Town Council From: George Ruther, Director of Community Development Date: November 1, 2016 Subject: Chamonix Neighborhood — 60 Day Chamonix Neighborhood Scope of Services Report I. PURPOSE The purpose of this presentation is to provide a report on the findings of the work completed with regard to the 60 Day Chamonix Neighborhood Scope of Services Agreement. The Agreement was executed by and between the Town of Vail and Triumph Development on August 16, 2016. Pursuant to the terms of the Agreement the deliverables outlined in the scope of services were to be completed by October 12, 2016. As contracted with Triumph Development, this presentation will cover the following topics: • Conceptual site plans depicting two different density scenarios • Design and development of conceptual townhouse and duplex unit floor plans • Preliminary building sections and architectural elevations • Conceptual civil engineering and site grading plan for each of the two density scenarios • Updated project -level development budget and detailed construction budget based upon estimates of probable cost for each residential unit type and each site plan option • Construction schedule and recommend a preferred phasing plan presuming an initial construction start no later than May 1, 2017. • Due diligence process on system -built off site construction including schedule implications, cash flow and an initial estimate of cost for a system- built approach and a comparison to on-site stick framed construction • Proposed development pro forma whereby the Town of Vail provides the financing for the project • Proposed plan outlining the specific strategies and roles of the various parties involved in the marketing of the homes II. ACTION REQUESTED OF THE VAIL TOWN COUNCIL The scope of services work has been completed as contracted. Based upon the information obtained from the scope of services work the Town is now better positioned to make decisions on the future of the Chamonix Neighborhood Development. To move forward with the Chamonix Neighborhood Development a number of key decisions are required of the Vail Town Council. These decisions lie within the critical path and must be addressed before moving forward with any next steps. November 1, 2016 - Page 49 of The key decisions include: • Two site plan alternatives have been prepared. Each site plan optimizes the use of the site, is context sensitive and responses favorably to the site configuration and topography. Which site plan, A or B, best achieves the Town Council's objectives for development in the Chamonix Neighborhood? • Floor plan designs and layouts have been prepared for the Chamonix Neighborhood. The floor plan designs deliver a desirable and marketable type of housing product. Are there any significant changes that need to be made to the floor plan designs before moving forward with design development drawings? • Due diligence has been completed on both on-site built homes and off-site systems built homes. Trade offs for each approach to construction has been presented. Which approach to the home construction should the development team pursue? On- site or off-site? • An initial construction schedule has been prepared and presented. Completion of design development drawings and approvals with the Town's development review process are within the critical path. Does the Vail Town Council authorize moving the Chamonix Neighborhood forward in the development review process? • A project -level development budget and detailed construction budget based upon estimates of probable cost has been completed. Assuming current cost estimates, the proposed housing product types for the Chamonix Neighborhood could be constructed and purchased by a four -person household home buyer earning at least 120% of Area Median Income (AMI) in Eagle County presuming 10% down payment and a 4% interest rate, without any further financial subsidy from the Town. Does the Vail Town Council support this cost/pricing structure or does the Town Council wish to add further subsidy to the development to increase the range of buyers to include home purchasers earning less than 120% of AMI annually? Or, would the Town Council rather reevaluate unit sizes in an effort to reduce overall cost? III. NEXT STEPS WITH THE VAIL TOWN COUNCIL The next steps in the decision making process will occur with the Vail Town Council on Tuesday, November 15th. At that time, the development team will return with a proposal for a pre -development agreement. Mutual acceptance of a pre -development agreement is needed to advance the development forward to the next stages. Prior to the actual start of construction, a final development agreement will be required between the Town and the development team. Town of Vail Page 2 November 1, 2016 - Page 50 of IV. STAFF RECOMMENDATION Based upon the conclusions of the Scope of Services work, the Town staff recommends the following: • Instruct the development team to advance the design of Site Plan A • Authorize the development team to take the steps necessary to receive entitlements and approvals for the development • Initiate a reservations and marketing campaign to further engage potential home buyers • Authorize the town staff to take the steps necessary to prepare and begin negotiating a pre -development agreement with the development team for Town Council review and approval • Instruct the development team to advance a development design with a residential product mix that requires no further financial subsidy from the Town of Vail • Instruct the development team to complete a more detailed due diligence process with regard to off-site systems built construction and report their findings back to the Town Council acceptance • Instruct the development team to complete a more detailed due diligence process with regard to constructing the development in one phase and report their findings to the Town Council for acceptance Town of Vail Page 3 November 1, 2016 - Page 51 of TOWN OF 0) VAIL 1 Memorandum TO: Vail Town Council FROM: Community Development Department Finance Department DATE: November 1, 2016 SUBJECT: Chamonix Buyer Profile & Subsidy Discussion I. SUMMARY As the Council begins to formulate unit types and design of future homes at Chamonix, staff recommends a parallel discussion surrounding a vision of "who" might these homes serve and at what cost and/or subsidy? The purpose of this discussion is to provide Council with a picture of buyer profiles, what those buyers can afford, and how that compares to the estimated unit costs of the Chamonix Housing Development. With that information, Council may be better prepared for a key policy discussion surrounding additional subsidy beyond land and infrastructure. BACKGROUND Buyer Profiles In the last several years the town has commissioned several housing market studies, with the most recent being in April of 2015 by Melanie Rees. In February of 2016 staff provided a memo to Council presenting results of a buyer profile based on market surveys taken during Chamonix open houses. For a look back at that memo, please refer to Attachment A. Those market surveys were the basis behind the site plans and unit types being presented to Council. Another key factor in the success of this housing project is the alignment of a target market of homebuyers to a reasonably priced, or affordable, product. To put perspective around a potential target market, staff has gathered additional information on annual incomes for various jobs from the Eagle County Housing department. This will help formulate a picture of what type of jobs fall into the various levels of Average Median Income (AMI). Examples of jobs within AMI levels are outlined below. The range in annual income represents a single wage earner or 1 person household, with the high end representing a two -earner household and 1 or 2 dependents. Households earning 80% AMI Income: $49,520 - $70,720 • Accountant III • Code Enforcement Officer • Staff Nurse • Police Officer - entry level • Firefighter — entry level • Heavy Equipment Operator II November 1, 2016 - Page 52 of • Dispatcher • Two earners such as an Accounting Technician and a part time Administrative Assistant • Two earners such as a Custodian and a Cashier Households earning 100% AMI Income: $61,900 - $88,400 • Maintenance Supervisor • Fire Lieutenant • Planner II • Streets Crew Leader • Police Officer with several years experience • Two earners such as a Landscape Technician and Parking Attendant • Two earners such as an entry level Teacher and an Administrative Assistant • Two earners such as an experienced Teacher and a Light Equipment Operator Households earning 120% AMI Income: $74,280 - $106,080 • Engineer II • Fire Captain • Police Sergeant • Nurse Practitioner • Systems Engineer II (IT) • Senior Planner • Two earners such as a Building Maintenance Specialist and a Parking Supervisor • Two earners such as a Civil Engineer and a part time host/hostess • Two earners such as a Facilities Specialist and an Executive Assistant Households earning 140% AMI Income: $86,660 - $123,760 • Fleet Manager • Town Engineer • Physician Assistant • Street Superintendent • Two earners such as a Heavy Equipment Mechanic and a Graphic Designer • Two earners such as an Elementary School Principal and a Mechanic I Pricing Options and Target Market Staff has prepared the attached worksheet (Attachment B) to provide perspective surrounding the affordability of each proposed unit. This has been outlined by comparing the unit price (at cost) with various Average Median Income (AMI) levels. For the purposes of this exercise, staff used the "Option A" plan, which includes a total of 32 units with four types of townhomes. While costs have not yet been finalized, an estimated construction cost for each unit type was provided by Triumph Development, for a total of approximately $18.0 million. The additional $3.6 million invested in land and infrastructure by the town is not included in the pricing scenario at this time, which represents a savings to home buyers ranging from $85,000 to $150,000 depending on the unit type. -2- November 1, 2016 - Page 53 of The worksheet first outlines the cost to construct each type of unit, ranging from $431 K for a 1,055 square foot 2 bedroom, 2 story townhome to $684K for a 1,878 square foot 3 bedroom, 3 story townhome. Using a ten percent down payment and 4% mortgage rate, along with property tax and homeowner's association dues, staff has calculated an estimated monthly housing cost for each unit type. Next, the percentage of that monthly housing cost compared to annual household income was computed to determine affordability. The unit and household combinations highlighted in green identify where the cost of housing is 35% or less of annual income for that household. This follows the philosophy that housing costs should average approximately 30% of a homeowner's annual income. The next section of the worksheet identifies the maximum home price a buyer can afford at 35% of annual income, and an amount of subsidy that would be necessary to lower the Chamonix unit cost in order to keep the housing costs at 35%. Virtually all of the units are affordable at household incomes of 120% of Average Median Income (AMI) and above. Households earning less than 120% of AMI may require additional cash subsidy to become affordable. DISCUSSION Council has a number of options for defining what market this project should target. Some examples of homebuyer profiles and the impact to the town's overall project cost are provided below: 1) Council makes a policy decision to sell units to households earning 120% of AMI or greater. In this scenario, the town would have subsidized the land and infrastructure, but no additional cash. 2) Council makes a policy decision to sell a number of units to lower AMI levels, with an additional cash subsidy, with remaining units selling at no additional subsidy. Based on the chart in Attachment B, households earning 80% of AMI would require a cash subsidy of $31,000 for a Type 1 unit, $106,000 for a Type 2 unit, $174,000 for a Type 3 unit and $284,000 for a Type 4 unit. This is in addition to the land/infrastructure subsidy of $85,000 to $150,000 per unit. 3) Council makes a policy decision to recoup some of the land and infrastructure costs by selling a number of units to households with higher AMI levels. IV. ACTION FROM COUNCIL Does Council want to provide additional cash subsidies on the sales of the Chamonix Housing units? -3- November 1, 2016 - Page 54 of TOWN OF Attachment A Memorandum To: From: Date: Subject Vail Town Council George Ruther, Director of Community Development February 16, 2016 Chamonix Neighborhood Home Buyer Profile PURPOSE The purpose of this meeting is to present the Buyer Profile developed from the data obtained from the Chamonix Neighborhood Buyer Survey. BUYER PROFILE A buyer profile is a generalized representation of ideal potential home buyers. The profile helps understand the needs of prospective buyers better, and makes it easier to tailor development to the specific needs, behaviors, and concerns of different buyer groups. The strongest buyer profiles are based on market research (Chamonix has had three market studies and one update) as well as on insights gathered from actual customer base through surveys. The Town collected 187 surveys from actual potential buyers at the Chamonix Neighborhood Open House and through the on-line survey. Based upon the results of the survey data obtained, the typical buyer represents a cross section of the community. Both persons with professional/managerial occupations and those with resort/community-related occupations are expressing an interest in the Chamonix Neighborhood. There is definite market demand for two and three-bedroom townhomes and duplex homes (with room to grow). There is lesser demand for one -bedroom flats. The typical buyer works in Vail or close by and wants a permanent home in a neighborhood setting in the Town of Vail. There are needs for more affordable homes on the lower end of income spectrum and more incrementally higher priced homes on the other. Garages, guest parking, private outdoor space, shared open space and storage are important features to the typical buyer. The typical buyer wants quality built homes with amenities and room to grow and they are willing to sacrifice some features in order to live in Vail. November 1, 2016 - Page 55 of Highlights of the Characteristics of Potential Home Buyers: Home owners make up 34.8 % of potential home buyers, and renters are 65.2%. Of the home owners, 54.5% purchased their homes for less than $300,000 and 55.17% of renters pay between $1,100 and $1,950 per month in rent. Occupations are split into two general categories that reflect somewhat correspondingly to the renter/owner mix. There are professionals/mangers, e.g., doctors, lawyers, hotel managers, restaurant managers, accountants, etc. and resort and resort/community-related occupations, e.g., ski industry, waiters, concierge, firefighter, police, locksmith, teachers, etc. The typical buyer has worked in Eagle County for an average of five to six years, works within the Town of Vail (57.48% of all income earners identified) and has a median household income of $87,500 (the potential home buyers are almost precisely split 50% below and above this level of income). The largest single group of respondents has incomes between $100,000 and $125,000 at 17.4%, while the second largest group has incomes between $62, 501 and $75,000, at 15.7% of the total. The majority of potential buyers (55.11 %) have lived in Eagle County for 10 years or less with 42.62% having lived in the County 11 years or more. The vast majority of the potential buyers (76%) have lived in the Town of Vail at some time in their past, whereas only 47.2% currently do today. The next largest segment lives between Eagle -Vail & Edwards (32.6°/x). • 50% of potential home buyers are married couples, 34.9 % are families with children, and 19.7% percent are unmarried couples with no children. • 40.56 % of potential home buyers are currently two -person households, while another 37.75% have household sizes of 3 or more persons. • At 67.23%, the duplexes and townhomes are the most favored style of home to accommodate the needs of the potential home buyers with 32.77% showing a preference for condos. • The typical buyer owns at least two vehicles (63.44%) and therefore needs at least two parking spaces. The overwhelming majority of potential buyers (74.13%) have two or more parking spaces available currently. • The typical buyer is ready to buy now and can afford homes in a variety of price ranges. The largest single segment (40.56%) states their maximum affordable price between $300,000-$399,000. A full 30% are at or above $400,000 and 26.67% are below $275,000. Town of Vail Page 2 November 1, 2016 - Page 56 of • Comments that support the readiness for people to purchase homes in Vail include: o Any opportunity to own property in Vail, especially within the neighborhood we have called home for many years, would be a dream fulfilled. 0 1 would love to have a place to grow and raise my children that's close to work in a safe area. o Would like a place of which we can be proud and live in for the long term. o We are living in a friend's house that moved to Georgia. He gives us a break on rent. We are desperate to get back to Vail. o We need reasonable housing for families (incl. pets) that are affordable on a TOV paycheck. o With both of us working in Vail, a child going to school in Vail, it would be nice to not have live down valley in order to afford a home. o We currently rent from the town of vail as 1 am a TO employee. 1 currently work for the Vail police department and since my time here (2.5 years) we have had about 20 people leave due to affordability of living in the area. I think this project could keep people in our department for a lot longer. o There are currently very few options for families with more than one or two children and with older children. This forces families to move down -valley. o Currently renting an out of date property for the price that 1 would expect modern and energy efficient, due to market demand. Would like to buy something 1 can call home and care for in a neighborhood that would reflect all owners enjoying and caring for each property. o Would be great to have an affordable housing option for purchase in the town we love. o We both want to continue to live in town of vail but expect our family size to grow and want a home where we can have kids but still live close to work and in town recreation. IIIT, lx_10*0161►III IRIM I When compared to the most recent site plan proposals, the needs and wants of the typical buyer profiled suggest that the Town evaluate alternative options. The typical buyer prefers townhomes and duplexes to condos, but the profile shows that not all of the buyers could afford the homes as presently sized. Private space and "room to grow" were key features requested by the typical buyer. Consideration, therefore, should be given to building slightly smaller townhomes and/or duplexes with unfinished space to allow more buyers the opportunity to purchase now and expand their livable space in the future as needs change. Perhaps the site plan could be reconfigured in such a way to allow a group of smaller sized townhomes to be built in place of one multiple family building in the center of the site without drastically impacting the total density. Town of Vail Page 3 November 1, 2016 - Page 57 of Since the profile also shows that there are buyers, who can afford slightly higher priced units, perhaps there can be a variety of sizes and types of units to accommodate the needs of this segment and priced according to means, thereby generating additional revenue to balance the sale and subsidy of more modestly priced homes. There is also contrast among the buyers with a large group of potential home owners, who have lived and worked in the Valley 10 years or less and those who have been here much longer. This suggests that there may be a need to amend the Town's lottery process to ensure that newer residents have an opportunity to live in the Chamonix Neighborhood. IV. STAFF RECOMMENDATION The Community Development Department recommends the Vail Town Council considers the following: • changing the mix and sizes of the homes to accommodate the needs of the typical buyer profile as outlined. • develop a pricing strategy which allows for a variety of price points to meet the varying needs of the buyers, which also allows for higher price points to help subsidize more affordably priced units. • using a variety of deed restrictions to allow some homes to be sold with lesser restrictions to generate more revenue and still maintain permanent residency, while others have greater restrictions to maintain affordability. • changing the lottery parameters for some of the homes in to allow more recent residents the opportunity to obtain a home in the Chamonix Neighborhood. • building a number of the new homes with unfinished spaces that allows for affordability today and the opportunity to grow into the home over time as needs and lifestyle change. Attachment: Chamonix Neighborhood Buyer Survey Town of Vail Page 4 November 1, 2016 - Page 58 of Chamonix Housing Development Target Market / Subsidy Discussion * Assumes Option A Site Plan Attachment B # of Units 5 11 6 10 23% Unit Type Type 1 Type 2 Type 3 Type 4 Total 22% 2 BR - 2 story 2 BR - 3 story 3 BR - 3 story 3 BR - 3 story LG Cost $ 70,720 39% 45% 51% Investment in Land/Infrastructure 85,000 90,000 115,000 150,000 3,605,000 Estimated Cost of Construction * 431,000 506,000 574,000 684,000 18,005,000 With a 10% downpayment and 4% mortgage rate; based on construction cost only 56,000 $ 131,000 $ 199,000 $ 309,000 Estimated Monthly Mortgage Amount 1,852 2,174 2,466 2,939 Estimated Other Monthly Housing Costs 463 503 540 598 Total estimated Monthly Housing Cost: 2,315 2,677 3,006 3,537 Total estimated Annual Housing Cost: 27,780 32,124 36,072 42,444 % of Annual % of Annual % of Annual Affordability at AMI Levels Income Income Income % of Annual Income 160% 4 person HH $ 141,440 20% 23% 26% 30% 140% 4 person HH $ 123,760 22% 26% 29% 34% 120% 4 person HH $ 106,080 26% 30% 34% 40% 100% 4 person HH $ 88,400 31% 36% 41% 48% 80% 4 person HH $ 70,720 39% 45% 51% 60% Subsidy **assumes 35% of annual income used for housing costs Max Price Conforming loan amount is $625,500 160% 4 person HH $ 810,000 $ $ - $ $ 140% 4 person HH $ 705,000 $ $ - $ $ - 120% 4 person HH $ 595,000 $ $ - $ $ 89,000 100% 4 person HH $ 485,000 $ $ - $ 89,000 $ 199,000 80% 4 person HH $ 375,000 $ 56,000 $ 131,000 $ 199,000 $ 309,000 November 1, 2016 - Page 59 of TOWN OF VAIL CHANIONIX NOVEMBER 1, 2016 November 1, 2016 - Page 60 of 354 PROJECT GUIDELINES AND GOALS • Optimize the use of the site for Affordable For -Sale Housin • Design a context sensitiv • Develop a design that has the a • Deliver a desirable and market • Maximize th ion solution illity to be phased over tim( le type of housing product Town's limited suaal f financial resour • Build responsibly with the existing site configuration and topography • Develop a diversified cost/sales structure to respond to a wider range of buyers Town of Vail - Chamonix Neighborhood Project Guidelines and Goals Town Council - November 1, 2016 November 1, 2016 - Page 61 of 354 359 DESIGN I jo ju usage I uenver, uoiorauo 1 303.884.9131 SIDEWALK CONNECTING DUPLEXES TO CHAMONIX LANE NEIGHBORHOOD PARK PARALLEL PARKING BOULDER RETAINING WALLS FD HAMMERHEAD POTENTIAL SOLAR FARM BB .00 V - ,it ice' i i i/ice/ • • _-__ - i i __P RK U NI Y AA -- LL-- i v i ,— _ ,.ice _ . - •• • gg ,.. 1 .rot'.. .,. / _ •_J_ • - _ /— _ - i- r // _ _ _. A s. - - P _ ONC MULTIUSE PATH _ - COLOR --- <� TYPE QUANTITY - � KEY TYPE 01 8 \ / TYPE 02 8 - TYPE 03 10 TYPE 05 4 1 74 MAIL _ TYPE 06 (W16 6 / ;.. BB PERPENDICULAR LOCKOFFS) -" PARKING OPEN SPACE 36 TOTAL UNITS Town of Vail - Chamonix Neighborhood 1"=30' Site Plan - Option 6 Town Council - November 1, 2016 November 1, 2016 - Page 62 of 354 359 DESIGN 1 3630 Osage I Denver, uoioraoc, 1 303.884.9131 17'-0" 24'-0" 12'-0" DECK LOWER ACCESS MIDDLE ACCESS ROAD ROAD DRIVEWAY DRIVEWAY I -_ I 12'-6" L 24'-6" 14'-0" PATIO MIDDLE ACCESS ROAD LOWER ACCESS DRIVEWAY ROAD DRIVEWAY ilidil EXISTING GRADE Town of Vail - Chamonix Neighborhood 22'-0" '-0" 17'-6" DECK PATIO PEDESTRIAN PATH EXISTING GRADE I DECK RETAINING WALL PATIO 25'-6" Ad 18'-0" CHAMONIX LANE SIDEWALK FDRIVEWAY Section AA 18'-0" CHAMONIX LANE SIDEWALK DRIVEWAY Site Sections - 0 r�, Section BB ition B Town Council - November 1, 2016 November 1, 2016 - Page 63 of 354 359 DESIGN 1 3630 Osage I Denver, Colorado 1 303.884.9131 •Higher unit count than option A *Greater variety of unit types with duplex units *Less paved surface area with no internal drive • Duplex units are connected to Chamonix Lane *Minimal outdoor amenity space *Less separation between buildings • Less usable private and open space *Short driveways with no guest parking for most townhome units *Visual impact at duplex units from existing residences on Chamonix lane *Requires sidewalk along Chamonix Lane to connect duplex units Town of Vail - Cham 'nix Neighborh o 0 Town Council - November 1, 2016 November 1, 2016 - Page 64 of 354 ortunities and Trade Offs - Option 6 359 DESIGN 1 3630 Osage I Denver, uoioraoc, 1 303.884.9131 \ Sly i j j// — -----L ---- �`\ / \Y / "/+" -.' y{}}♦ /i CHAMONIX SIDEWALK — REQUIRED A PARALLEL PARKING 1 NEIGHBORHOOD PARK r COMMUN�TY PARK BOULDER RETAINING WALLS FD HAMMERHEAD POTENTIAL SOLAR FARM of \ r • Ll, I'� l/ i� i :fes" ..` - _1- •�/ - _ ,,,. n' BB— i N • •• � ✓fir ' / ONC MULTIUSE PATH C Q.Q 77nn, MAIL 3.5s COLOR TYPE QUANTITY KEY TYPE 01 5 -i71 " �� �, • TYPE 02 11 AA 9r — j \ TYPE 03 6 TYPE 04 10 �� BB P P NDICULAR P KI G 32 TOTAL UNITS li SPACE / 14 Town of Vail - Chamonix Neighborhood o' is aaea' 0 1 "=30' Site Plan - Option A Town Council - November 1, 2016 November 1, 2016 - Page 65 of 354 359 DESIGN 3630 Osage Denver, uoloraoc, 303.884.9131 a Section AA MLI 40 W -T Sectienw-21,1MA Tj%- j.1 I - November 1, 2016 November 1, 2016 - Page 66 of 354 359 DKIU�—% lj_ '416"Sdg 1 4f?kh. UADOM401 245032W.91TI •Multi featured central neighborhood park • Consistent townhome product with variety of systems built unit types •Maximized separation between buildings •Maximized neighborhood livability with more usable private and open space • Full driveways with guest parking at all units •Shifts upper units away from steep portions of site Less visual impact to other homes along Chamonix Lane •Alternate options to sidewalk along Chamonix Lane Trade Offs • Lower unit count than option B • No duplex units •More paved surface area for internal drive Town of Vail - Cham 'nix Neighborh o 0 Town Council - November 1, 2016 November 1, 2016 - Page 67 of 354 ortunities and Trade Offs - Option A 359 DESIGN 1 jo ju usage I uenver, uoiorauo 1 303.884.9131 Potential Community Park Ammenities BB x Town of ' - Cly nix Neigh Town Co i , ;+ orf ff � BB AA Apo - :. +f� O ber 1, 2016 - Page 68 of 354 . Ame.riities Plan est- Option A 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 4-e k i wim FM low f-dMML Md� Level 2 Level 1 1 1 1 1 1 1 1 1 1 Level 3 Level 2 N 14 " 77-- 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Level 3 Level 2 Level 1 Townhome - Type 03 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I w Level 3 Level 2 Level 1 Townhome - Type 04 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Level 2 Level 1 Duplex - Type 05 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 -- MMS EM,_= 6=0 �� 111111■ a a Level 2 Level 1 Duplex - Type 06 gown of vain - unamom Neighborhood Unit Plans Town Council - November 1, 2016 November 1, 2016 - Page 70 of 354 359 DESIGN 3630 Osage Denver, Colorado 1 303.884.9131 Town of Vail - Chamonix Neighborhood Town Council - November 1, 2016 a 2ND LEVEL - 683 SF 2 LEVEL 2 BEDROOM TOTAL UNIT AREA 1,077 SF TOTAL GARAGE AREA 309 SF TOTAL GBA 1.386 SF GARAGE - 309 SF ■ IST LEVEL - 394 SF 0 PAMRY FURN MECX O. CL95ET O� KRLHEWOINING I - "x3'-0" 1 15'-0" x 16'-1 BEDROOM 3 O SIO 1 13'2'x8')' oil' MASTER B 5'-6' X". u 1GARAGE 11 2 2 2 5 CLOSET BATH CLOSET LLOSEf LA D 3.0.,x3,4• LMNO 12'-10- .10,_D. 3 CLOSET MASTER BEDROOM 'a ENTRY/MUD tt'2"x12'-0' ciocoi .rc � � ROOM LEVEL 2 - 2 STORY TOWNHOME November 1, 2016 - Page 71 of 354 LEVEL 1 - 2 STORY TOWNHOME 359 DESIGN 1 3630 Osage - uivi i Denver, uoioraoo 303.884.9131 0 3RD LEVEL - 336 SF LEVEL 3 - 3 STORY TOWNHOME Town of Vail - Chamonix Neighborhood Town Council - November 1, 2016 ■ 2ND LEVEL - 727 SF MRS ■I oil 11!N I CLWU LEVEL 2 - 3 STORY TOWNHOME November 1, 2016 - Page 72 of 354 3 LEVEL 2 BEDROOM TOTAL UNIT AREA 1,166 SF TOTAL GARAGE AREA 600 SF TOTAL GBA 1,760 SF GARAGE .600 SF 1ST LEVEL - 102 SF LEVEL 1 - 3 STORY TOWNHOME 359 DESIGN 1 3630 Osage - uivi i Denver, uoioraoo 303.884.9131 0 3RD LEVEL - 690 SF Ima© ffo MASTER BATH / 11'-2" MASTER BEDROOM 12'-10- x 11'-5" C LEVEL 3 - 3 STORY TOWNHOME Town of Vail - Chamonix Neighborhood Town Council - November 1, 2016 E 2ND LEVEL - 727 SF 26'- G" PA R) LEVEL 2 - 3 STORY TOWNHOME November 1, 2016 - Page 73 of 354 3 LEVEL 3 BEDROOM TOTAL UNIT AREA 1,519 SF TOTAL GARAGE AREA 560 SF TOTAL GBA 2,079 SF ■ GARAGE .560 SF 1ST LEVEL - 102 SF LEVEL 1 - 3 STORY TOWNHOME 359 DESIGN 1 3630 Osage STORAGE 3'-0'xT-2 - uivi i Denver, uoioraoo 303.884.9131 3RD LEVEL - 842 SF LEVEL 3 - 3 STORY TOWNHOME Town of Vail - Chamonix Neighborhood 2ND LEVEL - 904 SF LEVEL 2 - 3 STORY TOWNHOME 3 LEVEL 3 BEDROOM TOTAL UNIT AREA 1,910 SF TOTAL GARAGE AREA 703 SF TOTAL GBA 2,613 SF GARAGE - 703 SF 1ST LEVEL - 164 SF 27 - 8" LEVEL 1 - 3 STORY TOWNHOME Town Council - November 1, 2016 November 1, 2016 - Page 74 of 354 359 DESIGN 1 3630 Osage I Denver, Colorado 1 303.884.9131 ■ GBA 478 SF ■ GBA 812 SF LEVEL 2 - 2 STORY DUPLEX Town of Vail - Chamonix Neighborhood 2 LEVEL 3 BEDROOM TOTAL UNIT AREA 1,726 SF TOTAL GARAGE AREA 478 SF TOTAL GBA 2,204 SF GBA 914 SF LEVEL 1 - 2 STORY DUPLEX Town Council - November 1, 2016 November 1, 2016 - Page 75 of 354 359 DESIGN 1 3630 Osage I Denver, Colorado 1 303.884.9131 ■ ■ Town of Vail - Chamonix Neighborhood LEVEL 2-3S GBA 903 SF Town Council - November 1, 2016 November 1, 2016 - Page 76 of 354 359 DESIGN 1 3630 Osage I Denver, Colorado 1 303.884.9131 'a'�rl`►�I I Gift. �,;�•F!� Rfto �....�L�r`v_ �!���1I Vol �.AO dt v. � 1 � ' I N,7-cI I 1.'���+Y� "!*�► -- � k�! � --.`qty' -���� M r�044-1- WOW= - 11TAloll avrdlI01 lrlIIIIIII1A1,[All 111111 ISI'.! {{, ^i,f i � � � •.,� _ r,� � ��--�; �.; Ma yl�F®— I - TRAILS Town of Vail - Chamonix Neighborhood Character View Lookina West Town Council - November 1, 2016 November 1, 2016 - Page 78 of 354 359 DESIGN 1 3630 Osage I Denver, Colorado 1 303.884.9131 Chamonix Housing Critical Path Schedule 10/26/16 Triumph Development Project Design Schem Design & PEC/DRB Prep -Schem Design & PEC/DRB Prep Design Interiors CDs Design Exterior CDs Entitlement PEC 1 - 12/12/16 PEC 2 - 1/9/17 DRB 1 - 12/21/16 DRB 2 - 1/18/17 Precon & Building Permits System -Built Shop Drawings System -Built Deposit, Procure & Permitting Build/Shop 1st Box RANA Pricing Project GMP & Sign DA TOV Building Permit Construction Infrastructure & Primary Site Work System -Built Building 1 System -Built Building 2 System -Built Building 3 System -Built Building 4 System -Built Building 5 System -Built Building 6 System -Built Building 7 System -Built Building 8 System -Built Building 9 System -Built Building 10 -Design Interiors CDs -PEC 2 - 1/9/17 -DRB 1 - 12/21/16 -DRB 2 - 1/18/17 Town of Vail - Chamonix Neighborhood System -Built Shop Drawings System -Built Deposit, Procure & Permitting -Build/Shop 1st Box ♦Project GMP & Sign DA -TOV Building Permit Option B Development Schedule for Systems Built Town Council - November 1, 2016 November 1, 2016 - Page 79 of 354 359 DESIGN 1 3630 Osage I Denver, Woraao 1 303.884.9131 *40 Town of Vail - Chamonix Neighborhood Utility infra and roads Phase 1 y � ` .�` ,;,:Phasing Consideratl'o -- �,M We recommend ---constructing this project - � PHASE 1 g p 1 in a single phase 9 • The most cost effective way to build this -project • Limits exposure to market conditions, cost escalation, and -labor shortages qtr cture _ ted in - -_ - cantly reduces the impact of con- struction on structiontothe owners and neighborhood • February 2018 completion of all units Phasing Plan - Option A Town Council - November 1, 2016 November 1, 2016 - Page 80 of 354 359 DESIGN 1 3630 Osage I Denver, uoioraoc, 1 303.884.9131 PHASE 2-- - 04 WiIML�A I ', ------; ' - PHASE I 1 Additional Phasing Considerations r � • Site built uphill duplexes need to be built prior to �- Utility infrastr cture p p X and roadsl-UUllLnhomes. Slows overall construction Phase 1 schedule. Town of Vail - Chamonix Neighborhood Phasing Plan - Option B Town Council - November 1, 2016 November 1, 2016 - Page 81 of 354 359 DESIGN 1 3630 Osage I Denver, Colorado 1 303.884.9131 Advantages of Systems Built Trade Offs • More cost effective Less flexibility after construction • Faster overall construction begins - Systems Built units turned October 2017 - Earlier expenditures February 2018 Some reduction in local - Site Built units turned over February 2018- subcontractors August of 2018 • The majority of construction takes place in a controlled environment. No exposure to the elements. • Structurally superior • Acoustically superior • Less materials waste/ environmentally conscious • Less susceptible to labor market conditions • Reduced weather conditions costs • This project could set the stage for future affordable housing delivery methods in Vail Town of Vail - Chamonix Neighborhood Advantages & Trade Offs of Systems Built Town Council - November 1, 2016 November 1, 2016 - Page 82 of 354 359 DESIGN juju usage I uenver, uoiorauo 1 303.884.9131 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 610001000 41000;000 21000;000 AMEW 1st Quarter 2nd Quarter 3rd Quarter 2017 Chamonix Affordable Housing Project 25 -Oct -17 Cash Flow Comparison 4th Quarter ME A� ow qr 1st Quarter 2nd Quarter 3rd Quarter 2018 ■ Systems Built 1 % 26% 49% 18% 5% 1 % ■ Site Built 8% 23% 30% 25% 13% r Systems Built ■ Site Built Town of Vail - Chamonix Neighborhood 2% Tota Construction Cash Flow Comparison Town Council - November 1, 2016 November 1, 2016 - Page 83 of 354 359 DESIGN I 3630 Osage I Denver, Uolorado 1 303.884.9131 Subsidy Per Unit by AMI Level # of Units 5 11 6 10 Unit Type Type 1 Type 2 Type 3 Type 4 2 BR - 2 story 2 BR - 3 story 3 BR - 3 story 3 BR - 3 story LI Estimated Cost of Construction 431,000 506,000 Max Price* Conforming loan amount is $625,500 160% 4 person HH $ 810,000 $ - $ - $ 574,000 140% 4 person HH $ 705,000 $ - $ - $ - $ 120% 4 person HH $ 595,000 $ - $ - $ - $ 100% 4 person HH $ 485,000 $ - $ - $ 89,000 $ 80% 4 person HH $ 375,000 $ 56,000 $ 131,000 $ 199,000 $ Note: Assumes 35% of annual income used for housing 199,000 309,000 Town of Vail - Chamonix Neighborhood AMI Schedule Town Council - November 1, 2016 November 1, 2016 - Page 84 of 354 359 DESIGN 3630 Osage Denver, Uolorado 1 303.884.9131 AMI Annual Income Level 80% 1 ' $49,520 - $70,720 o ' 100/ , $61,900 - $88,400 120% 1 $74,280 - $106,080 140% 1 $86,660 - $123,760 Town of Vail I Finance 1 11/1/2016 Job Examples Accountant III, Code Enforcement Officer, Staff Nurse, Entry Police Officer, Entry Firefighter, Custodian & Cashier (2 earners) Fire Lieutenant, Planner 11, Streets Crew Leader, Police Officer, Landscape Tech & Parking Attendant (2 earners), Teacher & Equipment Operator (2 earners) Engineer 11, Fire Captain, Police Sergeant, Nurse Practitioner, Sr. Planner, Building Maintenance Specialist & Parking Supervisor (2 earners) Fleet Manager, Physician Assistant, Street Superintendent, Heavy Equipment Mechanic & Graphic Designer (2 earners), Elementary School Principal & a Mechanic 1 (2 earners) TOWN OF VAIL Town of Vail - Chamonix Neighborhood AMI Profiles Town Council - November 1, 2016 November 1, 2016 - Page 85 of 354 359 DESIGN 3630 Osage Denver, ColoraoL 1 303.884.9131 Key Decisions • Which site plan, A or B, best achieves the Town Council's objectives for development in the Chamonix Neighborhood? • Are there any significant changes that need to be made to the floor plan designs before moving forward with design development drawings? • Which approach to the home construction should the development team pursue? On-site or off-site? • Does the Vail Town Council authorize moving the Chamonix Neighborhood forward in the development review process? • Does the Vail Town Council support this cost/pricing structure or does the Town Council wish to add further subsidy to the development to increase the range of buyers to include home purchasers earning less than 120% of AMI annually? Or, would the Town Council rather reevaluate unit sizes in an effort to reduce overall cost? Town ofV Vail -ChamonixNeighborhood Key Decisions Town Council - November 1, 2016 November 1, 2016 - Page 86 of 354 359 DESIGN 3630 Osage Denver, Colorado 1 303.884.9131 Staff Recommendations • Instruct the development team to advance the design of Site Plan A • Authorize the development team to take the steps necessary to receive entitlements and approvals for the development • Initiate a reservations and marketing campaign to further engage potential home buyers • Authorize the town staff to take the steps necessary to prepare and begin negotiating a pre -development agreement with the development team for Town Council review and approval • Instruct the development team to advance a development design with a residential product mix that requires no further financial subsidy from the Town of Vail • Instruct the development team to complete a more detailed due diligence process with regard to off-site systems built construction and report their findings back to the Town Council acceptance • Instruct the development team to complete a more detailed due diligence process with regard to constructing the development in one phase and report their findings to the Town Council for acceptance Town of Vail -Chamonix Neighborhood Staff Recommendations Town Council - November 1, 2016 November 1, 2016 - Page 87 of 354 359 DESIGN juju usage I uenver, Coloraoo 1 303.884.9131 TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Second Reading of Ordinance No. 28, Series 2016, and Ordinance adopting a budget and financial plan and making appropriations to pay the costs, expenses and liabilities of the Town of Vail, Colorado for its fiscal year January 1, 2017 through December 31, 2017. PRESENTER(S): Stan Zemler, Town Manager, and Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: Approve, approve with amendments or deny Ordinance No. 28, Series of 2016 BACKGROUND: Please see attached memo STAFF RECOMMENDATION: Approve, approve with amendments or deny Ordinance No. 28, Series of 2016 ATTACHMENTS: Description 2017 Budget 2nd November 1, 2016 - Page 88 of TOWN OF Memorandum TO: Vail Town Council FROM: Finance Department DATE: November 1, 2016 SUBJECT: 2017 Proposed Budget Ordinance — Second Reading I. SUMMARY The first reading of Ordinance 28 on October 18th was passed. II. DISCUSSION The following are responses relating to Council's questions during the first reading of the budget ordinance: General Fund Council directed staff to include funding of the following Council contributions that were previously not included in the budget proposal: $29,000 for creation of a STEM Lab at Red Sandstone Elementary School $25,000 toward the recently -completed sports field reconstruction at Vail Mountain School • An increase of in-kind funding for the Vail Jazz Festival for a total of four full day rentals of Donovan Pavilion and four full day rentals of Grand View with an estimated value of $32,000. Council requested an update on the upcoming renovation of the Ski Museum. During 2016 Council approved a contribution of $500,000 toward this renovation, however due to delays with the project those dollars will be re -appropriated in 2017 during the budget supplemental process. Staff was unable to gather additional information prior to this meeting, but a memo will be provided at an upcoming meeting. Council requested additional information on the creation of an Endowment or Charitable Fund, specifically the costs involved including staff time. While an estimate of hard costs was difficult to quantify in the short period of time between Council meetings, consideration of necessary resources would include staff time, marketing, development of policy surrounding an endowment, structure of the fund and investments, and tracking of fund activity, earnings and expenditures. The initial creation of a fund and surrounding policies would involve more time and expense than ongoing annual maintenance. Additional information was requested for the $20,000 contribution to Starting Hearts. Please see Attachment A for a breakout provided by Starting Hearts which outlines equipment, signage, software and maintenance of the defibrillators. November 1, 2016 - Page 89 of During discussion of headcount and wages, Council requested a comparative analysis of historical wages compared to revenue and headcount. In 2007 the town was staffed with a total of 288 full-time equivalent employees (FTE's) with wages of $13.5 million. In 2015, headcount totaled 288 with wage expense of $17.4M. While wages have increased an average of 3.5% annually since 2007 (compounding growth each year), headcount in 2015 returned back to 2007 levels. Another way to look at it is a comparison of growth in revenue to growth in wages and headcount. Revenue collected by the town since 2007 (including recession period) increased 2% per year on average; since 2010 (the last five years post -recession), annual revenues averaged an increase of 4.5%. Revenue growth in the past five years has out -paced the growth in wages. Please see Attachment B for the data behind this summary explanation. Capital Projects Fund Council directed staff to remove plans for a new turn lane at Buffehr Creek Rd, near the Roost / Marriott Residence redevelopment project as premature at this time. The project was a placeholder of $1.0 million in 2020. Staff has revised the capital plan for replacement of buses. Previously the 2018 capital plan had included six buses at $467.4K per bus for a total of $2.8M. The correct amount of buses is seven, at a cost of $440.5K for a total of $3.1 M. Also, since the buses need to be ordered in 2017 (for delivery and payment in 2018), the dollars should be appropriated in the year the town goes under contract. While Public Works has applied for "FASTER" grant funding to offset this expenditure, the budget won't reflect any grant revenue until we are notified of a grant award. Real Estate Transfer Tax Fund Council requested additional information on the $150,000 proposed to renovate the schoolhouse garden in Ford Park. Please see attached memo from Public Works (Attachment C) detailing the plans for that work. Drainage issues at the Betty Ford Alpine Garden Education Center were discussed. Staff had made improvements to the area, however until spring runoff arrives there won't be confirmation of a successful "fix". Staff will continue to monitor the situation and recommend additional improvements at a later date if necessary. Council directed staff to remove an estimated $700,000 from the 2018 long term plan for pavers at Betty Ford Way in Ford Park. Staff was also directed to research alternative options to improve that area such as curbs, landscape, etc. rather than installation of pavers. Staff will return with options at a future meeting for Council's review, at which time could be proposed for supplemental funding in the 2017 budget. Items relating to Vail Recreation District (VRD)-managed facilities have been revised for a recent update of the capital maintenance plan by Borne Engineering. Since the report was just received from Borne, neither VRD nor town staff has had an opportunity to thoroughly review the information. The amounts included in the five year plan should be considered placeholders, with the potential for revisions in the supplemental process. Town of Vail Page 2 November 1, 2016 - Page 90 of During the October 18th meeting, Council inquired about improvements at Dobson Arena. While several capital maintenance items are included in the five year capital plan, the current budget proposal includes planning dollars for the "Civic Area" surrounding Dobson. Council also inquired about the Vail Nature Center and the need for major improvements to preserve and stabilize the building. Nearly $70,000 is budgeted in 2016 for exterior doors, windows, wood siding and slope roof repairs as part of the capital maintenance plan, however that work was delayed for the purpose of re -considering a vision for the site as well as programming needs. Staff is proposing to put a placeholder of $40,000 in 2017 to research the potential for historical preservation or other alternative renovation options. Staff will return to Council at a future meeting with additional information. Town of Vail Page 3 November 1, 2016 - Page 91 of STARTING fe HEARTS 2017 Town of Vail Amount Requested Anticipated Expenditures: Attachment A Defibrillator placements (total 2) Signage for all TOV placements (8 total) Service Package all TOV defibrillators (8 @ $600/unit; 5 -year coverage) Software Licensing - Pulse Point Total Expenditures $ 20,000 $ 5,000 $ 6,200 $ 4,800 $ 4,000 $ 20,000 November 1, 2016 - Page 92 of Town of Vail Wages and Headcount History Attachment B November 1, 2016 - Page 93 of 354 5 -year 8 -year Year 2007 2008 2009 2010 2011 2012 2013 2014 2015 average average Annual GF Revenue 32,031,344 33,806,295 27,659,636 30,360,867 30,510,613 29,660,788 32,237,145 36,026,903 37,251,440 4.5% 2.0% % Inc/Dec 5.5% -18.2% 9.8% 0.5% -2.8% 8.7% 11.8% 3.4% Actual Wages 13,534,423 14,935,939 15,313,694 15,210,828 15,179,217 15,277,862 15,964,852 16,536,860 17,351,931 2.8% 3.5% % Inc/Dec 10.4% 2.5% -0.7% -0.2% 0.6% 4.5% 3.6% 4.9% Total FTEs 288 295 300 289 285 284 284 285 288 -0.1% 0.01% % Inc/Dec 2.6% 1.4% -3.6% -1.5% -0.3% 0.0% 0.3% 1.2% November 1, 2016 - Page 93 of 354 r LQA NELSON August 23, 2016 Ford Park Schoolhouse Shed & Patio Garden Cost Estimate Cost Estimate Summary DESCRIPTION TOTAL General Conditions $47,300 SUBTOTAL $47,300 Direct Cost of Work - Shed (Not Connected To Existing Structure) $12,359.00 Direct Cost of Work - Site $65,076 SUBTOTAL $124,735 General Liability Insurance (1.040%) $1,297 SUBTOTAL 5.00% Construction Contingency SUBTOTAL 7.50% G.C. Construction Fee 0.14% Builders Risk Insurance 1.26% Bonds ESTIMATED CONSTRUCTION COST OTHER COST CONSIDERATIONS General Contractor Performance & Payment Bond Builder's Risk Insurance Policy Architectural Design and Contract Administration Fees Civil Engineer Design Fees Landscape Architect Design Fees Structural Engineering Fees Geotechnical & Materials Testing (3rd Party Testing) Building Permit Fees Plan Review Fees Owner Contingency Design Contingency ROW Pemit Fees $126,032 $6,302 $132,334 $9,925.04 $185.27 $1,667 $144,112 Included Included By Owner By Owner By Owner By Owner By Owner By Owner By Owner By Owner By Owner By Owner November 1, 2016 - Page 94 of LL 0 CL a� 0 Q a N M N 0 N 000 r 3 0 Q 0 a 0 / i= v 0 0 c a� V i N Lf1 r -I / 0 N a November 1, 2016 - Page 96 of 354 TOV STAMP PROJECT DIRECTORY Zw LLI W W z INDEX OF DRAWINGS OWNER WI TOWN OF VAIL CIVIL NIC STRUCTURAL NIC z W Ug GENERAL ARCHITECTURAL MECHANICAL �° Contact: Todd Oppenheimer t�WQ V) 10 ULLI o Q~'L o V �00 M Q Gn d ZV°zW -2 m t0 o) J J Q 75 S. Frontage Rd. ENGINEER z V ENGINEER _ � A0.0 COVER SHEET WVu.IV `Z W Z A1.1 FLOOR PLAN AND ELEVATIONS Vail, CO 81657 O 0 17 G1� W W _Oa' C u O O a d � A0.1 PROJECT INFORMATION SHEET Ua� L Voice: (970) 479-2100 m A0.2 EXISTING SITE PHOTOS O O00 Fax: (970) 479-2157 qJ OG PLUMBING > Z ~ z V cn SEAL E-mail: toppenheimer@vailgov.com W V) Z D Lu C) 0 Q LANDSCAPE 0 ARCHITECT ZEHREN AND ASSOCIATES, INC. LANDSCAPE ZEHREN AND ASSOCIATES, INC. MECHANICAL/ NIC L1.1 LANDSCAPE PLAN 0 U Q J N O V) Contacts: David Kaselak, AIA ARCHITECT Contacts: Pedro Campos, ASLA ELECTRICAL J N Q Q O c ELECTRICAL U Carly Hansen Jesse Gregg W PO Box 1976 PO Box 1976 ENGINEER ILL ISSUED FOR: No. DATE COMMENT Avon, CO 81620 Avon, CO 81620 DRB RESUBMITTAL Voice: (970) 949-0257 Voice: (970) 949-0257 Fax: (970) 949-1080 Fax: (970) 949-1080 E-mails: davek@zehren.com E-mails: pedroc@zehren.com PROJECT INFORMATION SHEET PROJECT No. ORIGIN DATE carlyh@zehren.com jesseg@zehren.com DRAWN BY CHK BY TRV BY CH DK SHEET No. A0. 1 SCALE: AS SHOWN GENERAL TBD INTERIOR NIC CONTRACTOR DESIGNER STRUCTURAL INTERIORS ABBREVIATIONS GENERAL NOTES AC ARCHITECTURAL CONCRETE CMU CONCRETE MASONRY UNIT EXPA EXPANSION HH HAND HEWN N NORTH R RISER T TREAD ACOUS ACOUSTICAL CO CLEAN OUT EXT EXTERIOR HORZ HORIZONTAL N/A NOT APPLICABLE RB RESILIENT BASE TSS TOP OF STRUCTURAL SLAB 1. DO NOT SCALE DRAWINGS. ACT ACOUSTIC CEILING TILE COL COLUMN HP HIGH POINT NIC NOT IN CONTRACT RC RESILIENT CHANNEL TSF TOP OF STRUCTURAL FLOOR AD AREA DRAIN CONC CONCRETE FD FLOOR DRAIN HR HOURS NO NUMBER RCF RAISED COMPUTER FLOOR TFF TOP OF FINISH FLOOR 2. DIMENSIONS ARE TO FACE OF STUD, CENTERLINE OF GRID, ADJ ADJACENT CONST CONSTRUCTION FDN FOUNDATION HT HEIGHT NOM NOMINAL RCP REFLECTED CEILING PLAN TC TOP OF CURB AND FACE OF CONCRETE, UNLESS NOTED OTHERWISE. AFF ABOVE FINISH FLOOR CONT CONTINUOUS FEC FIRE EXTINGUISHER CABINET NTS NOT TO SCALE RD ROOF DRAIN TEL TELEPHONE 3. ALL ANGLES ON PLANS ARE 90 OR 45 DEGREES, UNLESS NOTED OTHERWISE. AFP ACOUSTIC FABRIC PANEL CORR CORRUGATED FF FINISH FLOOR ID INSIDE DIAMETER REF REFERENCE TERZ TERRAZZO ALT ALTERNATE CPT CARPET FG FIBERGLASS IN INCHES OA OVERALL REFR REFRIGERATOR THK THICKNESS 4. NOTIFY ARCHITECT OF ANY DISCREPANCIES OR CONFLICTS ALUM ALUMINIUM CS CONCRETE SEALER FHC FIRE HOSE CABINET INCL INCLUDE OC ON CENTER REINF REINFORCED THRU THROUGH IN DOCUMENTS PRIOR TO DEMOLITION, CONSTRUCTION, OR ANOD ANODIZED CT CERAMIC TILE FHR FIRE HOSE REEL INFO INFORMATION OD OUTSIDE DIAMETER REQD REQUIRED TOB TOP OF BEAM ALTERATION OF EXISTING OR NEW STRUCTURES. AP ACCESS PANEL CU CUBIC FIN FINISH(ed) INSUL INSULATION OFD OVERFLOW DRAIN REV REVISION TOC TOP OF CONCRETE APPROX APPROXIMATE CY CUBIC YARD FL FLOOR INT INTERIORS OPNG OPENING RM ROOM TOW TOP OF WALL 5. PROVIDE ALL NECESSARY BLOCKING IN WOOD &METAL STUD WALLS ARCH. ARCHITECTURAL FLG FLANGE OPP OPPOSITE RO ROUGH OPENING TRANS TRANSVERSE AND CEILINGS. LOCATIONS INCLUDE BUT ARE NOT D DEPTH FLSG FLASHING JC JANITOR CLOSET OSB ORIENTED STRAND BOARD RP RADIUS POINT TRAV TRAVERTINE LIMITED TO TOILETS, BATH ACCESSORIES, CEILING AND B&B BALL AND BURLAP DD DECK DRAIN FLR FLOOR JMB JANITOR MOP BASIN OSF OUTSIDE FACE RS ROUGH SAWN TS TUBULAR STEEL WALL MOUNTED ELECTRICAL FIXTURES, SHELVES, CLOSET B/O BOTTOM OF DF DRINKING FOUNTAIN FLUOR FLUORESCENT JT JOINT OZ OUNCE TYP TYPICAL RODS, CABINETRY, COUNTERTOPS, AND FALSE BEAMS. BC BACK OF CURB DI DRAIN INLET FOC FACE OF CONCRETE S SOUTH BD BOARD DIA DIAMETER FOF FACE OF FINISH LAB LABORATORY PA PAINTED SC SOLID CORE UG UNDERGROUND BLDG BUILDING DIAG DIAGONAL FOS FACE OF STUD LAM LAMINATED PART PARTITION SCH SCHEDULE UL UNDERWRITER'S LAB BLKG BLOCKING DIM DIMENSION FR FIRE -RETARDANT LAV LAVATORY PAV PAVERS SD STORM DRAIN UNO UNLESS NOTED OTHERWISE BM BEAM DN DOWN FT FEET LB(S) POUNDS PC POINTS OF CURVATURE SECT SECTION UR URINAL BOT BOTTOM DS DOWNSPOUT FTG FOOTING LP LOW POINT PCC PRECAST CONCRETE SF SQUARE FEET BRG BRK BEARING BRICK DTL DETAIL DWG DRAWING FV GA FIELD VERIFY GAUGE LT LIGHT LTWT LIGHTWEIGHT PERP PL PERPENDICULAR PLATE SHT SIM SHEET SIMILAR VB VCT VINYL BASE VINYL COMPOSITION TILE DATUM REFERENCE BRZ BRONZE GAL GALLON LVR LOUVER PLAM PLASTIC LAMINATE SIP STRUCTURAL INSULATION PANEL VERT VERTICAL BSMT BASEMENT E EAST GALV GALVANIZED PLMB PLUMBING SLR SEALER VEST VESTIBULE BTU BRITISH THERMAL UNIT EA EACH GC GENERAL CONTRACTOR MACH MACHINE PLSTC PLASTIC SNK SINK VIF VERIFY IN FIELD BUR BUILT UP ROOF EC EXPOSED CONSTRUCTION GI GALVANIZED IRON MATL MATERIAL PLWD PLYWOOD SPEC SPECIFICATION VNR VENEER BW BOTTOM OF WALL EIFS EXTERIOR INSULATION & FINISH SYSTEM GL BLK GLASS BLOCK MAX MAXIMUM PNT PAINTED SQ SQUARE VWC VINYL WALL COVERING EJ EXPANSION JOINT GL GLASS MECH MECHANICAL PPL PROPERTY LINE SS STAINLESS STEEL 100'- 0" = T/O CONCRETE AT MAIN LEVEL - 8195.71 ABOVE SEA LEVEL C/C CENTER TO CENTER ELEC ELECTRICAL GMMU GLASS MESH MASONRY UNIT MED MEDIUM PR PAIR SSK SERVICE SINK W WEST CAL TREE CALIPER ELEV ELEVATION GND GROUND MEZZ MEZZANINE PREFAB PREFABRICATE STA STAINED WC WATER CLOSET CFM CUBIC FEET PER MINUTE ELEVR ELEVATOR GR GRANITE MFR MANUFACTURER PROJ PROJECTION STD STANDARD WD WOOD CIP CAST IN PLACE EM EMERGENCY GRD GRADE MH MANHOLE PSF POUNDS PER SQUARE FOOT STIFF STIFFNER WLS WALLS CJ CONTROL JOINT EMBED EMBEDMENT GWB GYPSUM WALLBOARD MIN MINIMUM PSI POUNDS PER SQUARE INCH STL STEEL WP WATERPROOF CL CENTER LINE EPS EXPANDED POLYSTYRENE MISC MISCELLANEOUS PT POINT OF TANGENCY STMP STAMPED WPM WATERPROOF MEMBRANE CLG CEILING EQ EQUAL H&V HEATING & VENTILATION MLW MILLWORK PVC POLYVINYL CHLORIDE STN STONE WR WATER RESISTANT CLO CLOSET EQUIP EQUIPMENT HB HOSE BIBB MO MASONRY OPENING STOR STORAGE WWF WELDED WIRE FABRIC CLR CLEAR ESC ESCALATOR HC HOLLOW CORE MR MARBLE QT QUARRY TILE STRUCT STRUCTURAL CM CORRUGATED METAL EXIST EXISTING HDW HARDWARE MTD MOUNTED QTY QUANTITY SUSP SUSPENDED XPS EXTRUDED POLYSTYRENE CMP CORRUGATED METAL PIPE EXP EXPOSED HM HOLLOW METAL MTL METAL YDS YARDS MATERIALS LEGEND GRAPHIC SYMBOLS MATERIAL HATCHES IN SECTION MATERIAL HATCHES IN ELEVATION 1 NEW SITE PLAN A2.1 1/8" = V-0" FILL MATL 0 0 0 0 GLAZING \ O O O O EARTH GRAVEL GLASS rA rA FIRST FLOOR PLAN CONCRETE ��: �•.:::;�:::• ; .. �� CONCRETE/ PLASTER A2.1 A2.1 A1.1 DETAIL/ENLARGED PLAN DETAIL DRAWING TAGS CONCRETE LTWT CONC CMU PLASTER BUBBLE BUBBLE BRICK MASONRY FACE BRICK FIRE BRICK BRICK CMU RUNNING STACKED CERAMIC INTERIOR CEILING eA Nk WALL TAG TAG STONE WOOD 04 CUT STONE SHAKES WD TRIM PANEL < 0 UP r6, EL 114'-6" FIN FLR METAL METAL GRID DIMENSION, STAIR BUBBLE LEADERS NORTH ELEVATION EXTERIOR FLOOR ROOF WALL TAG TAG TAG IRON, STEEL CORRUGATED COPPER FISHSCALE SPANISH METAL SHINGLES SHINGLES TILE WOOD FINISH ROUGH BLOCKING PLYWOOD PLYWOOD OSB PLYWOOD DOOR TAG ( INSULATION A A BATT RIGID RIGID SOUND BOARD MISC ROOM NAME WINDOW TAG BUILDING SECTION BUILDING REVISION REVISION BREAK ELEVATION CLOUD TAG LINE ACOUSTICAL CARPET DRAINAGE TILE & PAD MAT November 1, 2016 - Page 96 of 354 TOV STAMP N Vo_ Zw LLI W W z O O WI _o a a V W z W Ug A tvO O' u �° t�WQ V) 10 ULLI o Q~'L o V �00 M Q Gn d ZV°zW -2 m t0 o) J J Q L z V cc _ � WVu.IV `Z W Z W MV_O M O N 00 a0 2) O 0 17 G1� W W _Oa' C u O O a d � O � Q Ua� L Lu m Lu O O00 qJ OG > Z ~ z V cn SEAL W V) Z D Lu C) 0 Q V 0 •v 0 0 O� 0 F'" 0 U Q J N O V) U'ci J N Q Q O c U CLO W 0 ILL ISSUED FOR: No. DATE COMMENT A 05/09/16 DRB SUBMITTAL B 07/08/16 DRB RESUBMITTAL PROJECT INFORMATION SHEET PROJECT No. ORIGIN DATE 20152414 02/08/2016 DRAWN BY CHK BY TRV BY CH DK SHEET No. A0. 1 SCALE: AS SHOWN WOO-, T 7 L V 4'6V 1 �4 AL p_z AA Zp� Al ZL 410 �1 • 4 INo. DATE LL r) CL a� 0 Q a rn N O Q0 O N 00 Q a a� 0 a O / c a� i= v 0 0 c a� V i N Lf1 r -I / O N N 5 PROPOSED SHED DOOR, SIM A1.1 INOTTOSCALE ELEVATION NOTES 1. EXTERIOR WALL FINISHES INDICATED ON ELEVATIONS. SEE TAGS BELOW FOR MATERIALS. MATERIAL LEGEND OA SIDING: HORIZONTAL CLAPBOARD TO MATCH EXISTING. COLOR: GREEN TO MATCH EXISTING. O WOOD TRIM: ROUGH SAWN CEDAR TRIM IN SIZES INDICATED. COLOR: WHITE TO MATCH EXISTING. ROOF: ASPHALT SHINGLES TO MATCH EXISTING. 4'-0" EXTENT OF ADDITION 4 SOUTH ELEVATION A1.1 1 1/4" = 1'-0" +107'-6" +102'-9 1/2" +100'-0" November 1, 2016 - Page 98 of 354 3 NORTH ELEVATION A1.1 1 1/4" = 1'-0" 4'-0" EXTENT OF ADDITION 2x4 RS WD TRIM 2x6 RS WD TRIM NEW T-0" x T-0" PAINTED EMBOSSED HM DOOR 0 2' 4' 3' MIMI SCALE: 1/4" = 11-0" EXISTING SWITCHGEAR _ +107'-6" T/O PLATE +100'-0" EXTENT OF NEW ADDITION 2 WEST ELEVATION A1.1 1 1/4" = 1'-0" L/�IJ I IIVV METER 1 FLOOR PLAN A1.1 11/4"=l' -O" FLOOR PLAN SHEET GENERAL NOTES 1. ALL EXTERIOR WALL ASSEMBLIES TYPE W1 UNLESS SHOWN OTHERWISE (REF SHEET A5.1) 2. ALL INTERIOR WALL ASSEMBLIES TYPE 0 UNLESS SHOWN OTHERWISE (REF SHEET A5.1) 3. ALL FLOOR ASSEMBLIES TYPE 0 UNLESS NOTED OTHERWISE (REF SHEET A5.1) 4. DRAWING REVISIONS ARE INDICATED BY Ax 5. CENTER DOORS AND OPENING IN ROOMS OR PROVIDE 6" WALL RETURNS UNLESS NOTED OTHERWISE TOV STAMP N Vo_ Zw LLI W W z 0 0 W V W _o a a 00z z W Ugt O1 A tvO 0 O'u �� 00 �� V) a U O HLL, O U CF 00 M QLu Gn dm zVzzW t0 01 J U J U �_� QQJ�cn" L z Vfi u.IV WZ W MSO M O N 00 0 O N O ON L W W _Oa' co O a O d � O � Q Ua� L Ln LLI 011 19 Lu � co m � O O d qJ OG I i D V>Z ~Z cn I SEAL Lu V) Z D Lu C) r) V ti0COO0 o� 0 U O COO4 F 0 U Q 0 N V) U J Q Q N O c U CLO W 7 0 un LL ISSUED FOR: No. DATE COMMENT A 050/16 DRB SUBMITTAL B 07/bB,/16 DRB RESUBMITTAL FLOOR PLAN AND ELEVATIONS PROJECT No. ORIGIN DATE 20152414 02/08/2016 DRAWN BY CHK BY TRV BY CH DK SHEET No. A1.1 SCALE: AS SHOWN LANDSCAPE I EGEND / KEY Legend Symbol Type Description QTY Size Spacing Notes Mountain Ash (3) Populus angustifolia Existing #5 Owner Z W 5 Tree roots to bepruned i- • Po (10 ) p ulus Tree to be 13 varies varies per arborists 1 Daphne x burkwoodii 'Briggs Moonlight' preserved #5 Owner reccomendations —= tremuloides Ninebark #5 Owner ` 00 PS 1 Philadelphus lewisii Existing #5 Owner Q Q � O RH ,. (2) Syringa vulgaris Shrub to be 2 Ht, N/A RT 1 Rhus typhina 'Lancinata' Removed #5 Owner �O > RF / Rosa foetida Plants to be 522 Owner V L WCh 4) Plants Provided and 1 Perennials Selected by SF 1 gal. varies Installed by BFAG 1 Sorbaria sorbifolia 'Sem' BFAG #5 Owner SY V V V Sod KentuckyRivendell Bluegrass S F Owner N/A Sod Farm is the V Viburnum dentatum 'Blue Muffin' Blue Muffin Viburnum #5 Owner Preferred Source SEAL Crusher Fines Crushed Stone 284 SF See Notes N/A Color TBD D Permeable Pavers 80mm Thickness 621 SF 0 N/A Install Base Coursing per Manufacturers Q J Recommendations 4 PLANTING NOTES AND SPECIFICATIONS: 1. ALL PLANTS ARE TO BE PROVIDED AND INSTALLED BY BETTY FORD ALPINE GARDENS. 2. TOP SOIL / PLANTING BACKFILL IS TO BE CLEAN AND WELL SCREENED. IT SHALL CONSIST OF 66% NATIVE TOPSOIL AND 33% COMPOST, WITH A 25% HORSE MANURE CONTENT, TO A DEPTH OF 6" ACROSS THE ENTIRE EXTENT OF ALL PLANTED AREAS, EXCEPT AREA OF SOD. 3. ALL TREE AND SHRUB PLANTING AREAS ARE TO BE MULCHED WITH 2= DEPTH MULCH. THE SPECIFIED MULCH FOR ALL PLANTING BEDS IS TO BE BARK MULCH OR SOIL PEP. 4. ALL PERENNIAL BEDS SHALL BE COVERED WITH A TOP COAT OF 3= OF COMPOST (NO MULCH). 5. CONTRACTOR SHALL BE RESPONSIBLE FOR ERADICATION, REMOVAL, DISPOSAL OF WEEDS WITHIN THE LIMITS OF WORK DURING THE CONSTRUCTION PERIOD AND THROUGH THE PROJECT'S FINAL ACCEPTANCE. 6. AT THE TIME OF PLANTING ALL NEWLY PLANTED TREES AND SHRUBS SHALL BE FERTILIZED WITH BIOSOIL MIX, ALL-PURPOSE FERTILIZER PER MANUFACTURER'S SPECIFICATIONS. THIS FERTILIZER TO BE MIXED IN WITH PLANTING BACKFILL. PLEASE CONTACT ROCKY MOUNTAIN BIO -PRODUCTS, 10801 E. 54TH AVENUE, DENVER, CO. 80239, PHONE (303) 696-8964. 7. ALL SOD AND CRUSHER FINE AREAS SHALL BE SEPARATED FROM ADJACENT PLANTING BEDS WITH METAL EDGING. THE PREFERRED PRODUCT IS RYERSON METAL EDGING OR EQUAL. EDGING SHALL BE 1/8= X 4= STEEL ROLL TOP, PINNED IN PLACE WITH THREE 12= EDGING PINS SPACED EVENLY PER 10' SECTION OF EDGING. OVERLAP EDGING BY A MINIMUM 12= AND SECURE OVERLAPPING EDGES WITH 2 PINS. EDGING SHALL NOT EXTEND ABOVE SURROUNDING FINISHED GRADE BY MORE THAN -=. 7. PRIOR TO PLANTING, THE IRRIGATION SYSTEM SHALL BE FULLY IN PLACE AND OPERATIONAL. ALL PLANTED AREAS ARE TO BE IRRIGATED WITH ADDITIONS AND OR MODIFICATIONS TO THE EXISTING IRRIGATION SYSTEM. IRRIGATION TO BE DESIGN BUILD BY CONTRACTOR IN COORDINATION WITH BFAG HEAD GARDENER AND TOV IRRIGATION SUPERVISOR. 8. PREPARATION OF ALL SOD AREAS WILL INCLUDE: LOOSENING THE SOIL TO A MINIMUM OF 6= DEPTH, REMOVING ROCKS AND DEBRIS OVER 1= IN DIAMETER, AND AMENDING WITH 2= COMPOST AND 2= TOPSOIL, AND TILLING TO A MINIMUM 6= DEPTH. ALL SOD AREAS WILL BE GRADED TO BE A SMOOTH, CONSISTENTLY EVEN, FREE DRAINING SURFACE. 9. ALL EXCESS NATIVE SOIL RESULTING FROM SOIL PREP SHALL BE DISPOSED OF AND REMOVED FROM THE SITE. 10. WHERE EXCAVATION IS REQUIRED WITHIN THE DRIPLINE OF EXISTING TREES, HAND CLEAR AND EXCAVATE TO MINIMIZE DAMAGE TO ROOT SYSTEMS. USE NARROW -TINE SPADING FORKS COMB SOIL TO EXPOSE ROOTS AND CLEANLY CUT ROOTS AS CLOSE TO EXCAVATION AS POSSIBLE. 10.1. COVER EXPOSED ROOTS WITH BURLAP AND WATER REGULARLY. 10.2. TEMPORARILY SUPPORT AND PROTECT ROOTS FROM DAMAGE UNTIL THEY ARE PERMANENTLY REDIRECTED AND COVERED WITH SOIL. 10.3. COAT CUT FACES OF ROOTS MORE THAT 1.5" IN DIAMETER WITH AN EMULSIFIED ASPHALT OR OTHER APPROVED COATING FORMULATED FOR USE ON DAMAGED PLANT TISSUES. 10.4. BACKFILL WITH SOIL AS SOON AS POSSIBLE 11. ALL DISTURBED AREAS NOT DESIGNATED AS SHRUB BEDS, PERENNIAL BEDS, OR LAWN SHALL BE REVEGETATED WITH NATIVE GRASS AND WILDFLOWER SEED MIXTURE MATERIALS NOTES. 1. SITE FURNISHINGS ARE NOT IN CONTRACT AND ARE SHOWN FOR FUTURE REFERENCE ONLY 2. CRUSHER FINES TO BE 4" DEPTH AND COMPACTED IN (2) 2" LIFTS. FINES SHALL BE SCREENED AND COMPLY TO THE FOLLOWING SIEVE ANALYSIS. SIEVE ANALYSIS AND COMPACTION SPECIFICATION 3/8 INCH SIEVE - 100% PASSING 1/4 INCH SIEVE - 65% PASSING 3/16 INCH SIEVE - 50% PASSING 1/8 INCH SIEVE - 35% PASSING 1/16 INCH SIEVE - 25% PASSING COMPACT TO 95% STANDARD PROCTOR DENSITY TO PROVIDE A SMOOTH AND EVEN SURFACE FREE FROM IRREGULARITIES AND SOFT SPOTS 3. FLAGSTONE STEPPING STONES TO BE 2" THICK SANDSTONE SLABS AND MATCH EXISTING FLAGSTONE ON SE SIDE OF THE SCHOOL HOUSE 4. PERMEABLE PAVERS SHALL BE BORGERT "FILTRAPAVE" IN MINNESOTA RIVER BLEND COLORS TO MATCH BETTY FORD WAY. November 1, 2016 - Page 99 of 354 EXISTING SOD TO REMAIN AND BE PROTECTED EXTEND EDGE OF NEW SOD AS NEEDED TO CREATE A SEAMLESS TRANSITION TO EXISTING LAWN AREA PLANT SCHEDULE 41 � 7**** 7'4#♦•_ 4 FUTURE INFORMATION KIOSK ♦ (NOT IN CONTRACT) 4 994 ,*Z \1/ \1/ A/ 0 0 \1/ \1, \1, 4, 0 AV MTL EDGING, TYP 100 YEAR FLOODPLAIN FUTURE TABLE SEATING TYP OF 4 (NOT IN CONTRACT) PERENNIAL BORDER (BY BFAG) FUTURE BENCH TYP OF 2 (NOT IN CONTRACT) IRRIGATION VALVE BOXES TO REMAIN PERENNIAL BORDER (BY BFAG)STEPPING STONE PATH /_ (FLAGSTONE) \I 1 I II 1 � I ♦ II ♦ ,II I • II LEASE BOUNDARY I l "MIT OFOIST •••• Met ---- -----=--- ----- U 1 RBq-4 00000000: 1 1 Key Qty. Botanical Name Common Name Size Provided By Notes Deciduous Trees AG 1 Acer ginnala 'Bailey Compact' Amur Maple 211 cal. Owner Owner SA 1 Sorbus acuparia Mountain Ash 211 cal. Owner #5 2 Total Shrubs ACP 1 Arctostaphylos x coloradoensis Panchito Manzanita #5 Owner AM 1 Aronia melanocarpa elata Black Chokeberry #5 Owner Z W 5 CS 1 Cornus sericea Dogwood #5 Owner DB 1 Daphne x burkwoodii 'Briggs Moonlight' Briggs Moonlight Daphne #5 Owner PO 1 Physocarpus opulifolius Ninebark #5 Owner ` 00 PS 1 Philadelphus lewisii Mockorange #5 Owner Q Q � O RH 1 Rhododendron x 'P. J. M' P.J.M Rhododendron #5 Owner L1JcoO M RT 1 Rhus typhina 'Lancinata' Staghorn Sumac #5 Owner �O > RF 1 Rosa foetida Rose #5 Owner V L WCh 4) RD 1 Rubus deliciosus Rocky Mtn. Raspberry #5 Owner SS 1 Sorbaria sorbifolia 'Sem' Sem Ural False Spirea #5 Owner SY 1 Syomphoricarpos albus Snowberry #5 Owner VT 1 Viburnum dentatum 'Blue Muffin' Blue Muffin Viburnum #5 Owner 13 Total "STUMPERY", TYP (BY BFAG) - (1) PO 8195.55 EXISTING CONC EDGE RESTRAINT TO REMAIN 6' CONC, EDGE,^ PERMEABLE PAVERS TO MATCH BETTY FORD WAY (80mm THICKNESS) x81�io. - \ EXISTING LIGHT POLE TO REMAIN PAVERS TO MATCH EXIST GRADE 7/—ALONG EXIST CONC EDGE RESTRAINT 8197.P EXISTING WALLS TO REMAIN LANDSCAPE PLAN 1/4" = V-0" 0 2' 4' 8' REPRESENTATIVE IMAGES OF "STUMPERY" n FLAG STONE 819 5. E TOV STAMP VO Z W W W Z_ (/) O 2 _ CL CL Z W 5 00 O M QZW c1Ln U H CL �o �L � O I V :° toLLI Q C ` 00 Q�V ISM to CL ZUzWCLn m tC C1 J 6 J Q Q � O tv coo cn �. z Q �I! �- Z ,VU JU GZWZ L1JcoO M 0 N 0 W 7 O 01 Ch W W �O > V N O O 2 2 a a V L WCh 4) Ln T --o m o� NLU c. °3 qJ OG J j U oC U_ VZ�iiZ SEAL W V Z D W C) 0 Q J V 4 0 O� Q o U O N CLU J N O Z< � < U° CL LU 0 C� LL ISSUED FOR: No. DATE COMMENT A 05/09/16 DRB SUBMITTAL B 07/04/16 DRB RESUBMITTAL LANDSCAPE AND GRADING PLAN PROJECT No. ORIGIN DATE 20152414 02/08/2016 DRAWN BY CHK BY TRV BY JAG PC SHEET No. L191 SCALE: AS SHOWN 111111vilffilaflalill 2017 PROPOSED BUDGET Second Reading of Ordinance No. 28, Series 2016 November 1, 2016 November 1, 2016 - Page 100 a Town of Vail Proposed 2017 Budget Table of Contents 2017 Budget Highlights 1 Major Revenue Analysis 12 Summary of Changes in Personnel 13 Ten -Year Summary of Budgeted Positions by Department 14 Employee Benefits Summary 16 This report shows the list of employee benefits by percentage and costs. General Fund Revenue and Expenditures 17 This schedule shows the major revenue and expenditures by category in the General Fund Contributions and Special Events 19 Capital Projects Fund Revenue and Expenditures 28 This schedule shows revenue by type and expenditures by project in the Capital Projects Fund for 2016, Proposed 2017, and 2018 - 2021 plan Real Estate Transfer Tax Fund Revenue and Expenditures 32 This schedule shows revenue by type and expenditures by project in the RETT Fund for 2016, Proposed 2017, and 2018 - 2021 plan Unfunded Projects 36 This schedule shows a listing of potential future projects that are currently not reflected in the proposed budget or long-term plan Marketing (Business License) Fund Revenue and Expenditures 37 Heavy Equipment Fund Revenue and Expenditures 38 Health Insurance Fund Revenue and Expenditures 38 Dispatch Services Fund Revenue and Expenditures 39 Timber Ridge (Enterprise) Fund Revenue and Expenditures 40 November 1, 2016 - Page 101 o Financial Overview The Town of Vail 2017 budget proposal presented in this document reflects the town's vision to be the premier international mountain resort community in a fiscally responsible manner. The 2017 budget proposal assumes a continuation of high service levels within a cautiously optimistic economic forecast. Several areas of spending relate directly to common themes found in both the Council Action Plan and the recent Community Survey results. In addition, some of the new budget requests help align resources and equipment to accommodate added service levels associated with newer capital improvements throughout town. The Town is nearing completion with several major capital projects, including a renovation of the Clubhouse at the Vail Golf Course and Nordic Center, construction of a new 1-70 underpass, Pickleball Courts at Chalet Road, and the reconstruction of Booth Creek Park. Historically the town has funded all capital projects through the Capital Projects Fund, and later through the Real Estate Transfer Tax fund for eligible projects. Now the town has more options and several of the town's more recent (and future) major projects have other sources of funding including: Vail Reinvestment Authority bonds and other Tax Increment Financing (TIF) revenue and cost sharing with the Vail Recreation District. The various sources of funding for capital projects has enabled the town to cash -fund many projects, however total town reserves of $80.1 million in 2015 will be reduced to $51.4 million in 2017 upon completion of many capital projects. General Fund operations for the proposed 2017 budget results in an surplus of $1,158,227. The General Fund fund balance at the end of 2017 is projected at $24.7 million, or 64% of annual revenues. REVENUE The town's 2017 budget is funded by a projected $64.9 million net revenue budget. Net revenues exclude inter -fund charges and transfers. 2017 projected revenues is a 1.7% decrease from 2016 amended and is a 4.5% decrease from 2015 actual results. The below chart identifies the various sources of town revenue: November 1, 2016 - Page 102 0 Transportation Centers cl 8% Intergovernmental Revenue 5% Licenses and Per 3% Financial Overview Rent, Fines & 2017 Budgeted Net Revenue: Miscellaneous $64.91M 6%— Real Estate Transfer "qwq Tax 9% Ski Lift Tax and Franchise Fees 9% Use Tax 2% Earnings on Investments 1% -Property and Ownership Tax 8% LOCAL TAXES: Six revenue sources make up local taxes and generate 69% of the town's annual revenues: sales tax; property and ownership tax; use tax; ski lift tax; real estate transfer tax; and franchise fees. A 4% general sales tax will produce approximately 40% of annual revenue for 2017. The $26.1 million of sales tax projected at an increase of 2% from the amended budget for 2016 and a 3.8% increase from 2015. Sales tax revenue is influenced by a number of factors including the general economy, tourism and snowfall, special events and redevelopment activity. Sales tax revenue is seasonal, with approximately 70% of the total generated during the ski season which is defined as November through April. 2 November 1, 2016 - Page 103 o 28.0 26.0 24.0 22.0 20.0 180 16.0 140 12.0 10.0 8.0 60 4.0 2.0 0.0 Financial Overview Sales Tax Compared with Inflation 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Budget Budget 288.0 270.0 252.0 234.0 216 0 198.0 180.0 162.0 E 144 0 d 126.0 U d 108.0 90.0 72.0 54.0 36.0 180 Vail Reinvestment Authority (VRA) was created on November 4, 2003 to oversee development and redevelopment of identified blighted areas within the town. The Authority is funded with incremental property tax collected on redeveloped properties within the district. The VRA will reimburse the town's Capital Projects Fund for various capital projects in Lionshead. For 2017 this includes the town's portion of the 1-70 underpass ($3.25M), Lionshead parking structure landscape renovations ($100K) and improvements to the walkway in front of Vantage Point ($185K). These funds, totaling $3.6 million in 2017, represent approximately 6% of funding available for town spending. In prior years these funds have provided up to 13% of annual town revenues. Real Estate Transfer Tax (RETT) is a 1% tax on transfers of property within the Town of Vail. This tax is the primary revenue source in the Real Estate Transfer Tax Fund whose use is restricted to parks, recreation, open space, and environmental sustainability. Real Estate Transfer Tax collections of $5.9 million represent 9% of total annual revenues. This is a 10% decrease from the 2016 amended budget but is flat with year-end projections. Property and Ownership Tax of $4.9 million will generate 8% of total revenues for 2017. 2017 revenues are projected to remain flat with 2016 amended based on a non - assessment year and a recent report from the County Assessor's office. The current base mil levy is 4.69 and constitutes 10% of the average taxpayer's property tax bill. In November 2000, Vail's electorate approved lifting the revenue limitation placed on property tax revenue by the Tax Payer's Bill of Rights (TABOR) approved by Colorado voters in 1992. Property values are reassessed every two years, providing potential increases or decreases in the even years. However, the base mil levy cannot be increased without a vote. Use Tax collections are estimated at $1.5 million for 2017, flat with 2016 amended budget. The estimate is based on a five-year history, and does not assume any major 3 November 1, 2016 - Page 104 0 Financial Overview redevelopment projects. In November 2007, voters approved the implementation of a 4% construction use tax effective January 1, 2008. Revenue from this source is allocated to the Capital Projects Fund. Ski Lift Tax and Franchise Fees total $5.0 million and $1.1 million, respectively for 2017, representing 9% of the total annual revenue. The town assesses a 4% tax on all lift access tickets to the Vail ski area. The town also collects franchise fees from all the major utilities operating in the Town of Vail. The fees are collected and paid by the local gas, electric, telephone, and cable television companies. The rate is established by ordinance and is different for each utility type. Lift Tax was projected with a 5% increase over the 2016 amended. All franchise fees are projected based on historical trends, and are accounted for in the General Fund. LICENSES AND PERMITS are expected to generate approximately $2.0 million or 3% of total revenues in 2017, down 1.4% from the 2016 amended budget. This revenue source can fluctuate from a few large commercial and residential construction projects. The 2017 projection is based on historical averages. Licenses and permits are General Fund revenues with the exception of the business license fee and recreational amenities fee as described below. Construction Fees, which include building permits, electrical, mechanical, and plumbing permits, design review fees, plan check fees, variances, etc., are the largest component of the license and permit category. Construction fees alone are budgeted at $1.5 million in 2017. The Business License Fee is restricted by ordinance for marketing and is recorded in the Marketing Fund. This revenue of $380,000 is a 1.5% from 2016 due to an increase in business license fees collected from the short-term rental licensing requirement which began January, 1, 2016. The Recreational Amenities Fee is assessed on new residential square footage. It is accounted for in the RETT Fund and its use is restricted to parks, recreation, open space, and environmental sustainability. With no major redevelopment projects assumed, this fee is budgeted conservatively at $10,000 in 2017, and flat with 2016 amended budget. INTERGOVERNMENTAL REVENUE supplies 5% of the total revenue ($3.5 million) and includes federal and state grants, county sales tax, county road and bridge tax, highway users' tax, cigarette tax, and E911 Authority Board. Revenue forecasts are obtained from the contributing agencies or estimated based on trends. Federal and state grants are recorded in the Capital Projects Fund, RETT Fund or the General Fund depending upon their purpose. Lottery revenue is recorded in the RETT Fund and all other intergovernmental revenue goes to the General Fund. The E911 Authority Board is a conduit managed by Eagle County to fund emergency communications from the surcharges it collects on phone bills. In 2017 the E911 board will pay salary and benefits for the equivalent of two dispatch supervisors, six dispatchers and a systems engineer in the Vail Communications Center. From 2010 through 2016, the E911 board covered eight dispatchers plus the 2 supervisors and one systems engineer to help participating agencies with the impact of the economic downturn. In 2015, the number of dispatchers covered was reduced back to seven and was then again reduced in 2016 to six. Staff has proposed no changes to personnel in M November 1, 2016 - Page 105 o Financial Overview 2017. The agencies are covering the cost through increased fees. 2017 contribution from the E911 board totals $766,809 and is accounted for in the Dispatch Services Fund. County Sales Tax The town receives fifteen percent (15%) of a 1% general retail sales tax levied by Eagle County. This payment is pursuant to an enabling ballot question approved by the voters and applies to all of the towns within the county. Collections budgeted for 2017 total approximately $835,000. County Road & Bridge The town collects a portion of the county's mil levy for road and bridge based upon Colorado State Statutes. County road and bridge revenue for 2017 was budgeted based on the prior two year history, at approximately $764,000. This revenue is dependent upon what Eagle County sets for a road and bridge mil levy and the assessed valuation for the town. Highway Users' Tax The State of Colorado shares a portion of its gasoline tax based upon the town's miles of roads in proportion to other municipalities in the state. This revenue of $224,000 is budgeted at a slight increase with the 2016 budget based on information provided by the Colorado Municipal League. TRANSPORTATION CENTERS located at Lionshead and in the Village generate 8% of total revenues and are budgeted at $5.2 million for 2017. This is flat with year end 2016 projections (a 22% increase over budget), and a 4.2% increase from 2015. Daily parking fees and parking passes during ski season are the largest sources of this revenue. CHARGES FOR SERVICES comprise 3% of the town's annual revenue. The largest sources in this category include dispatching contracts and a contract with the Colorado Department of Transportation (CDOT) for maintenance of the frontage roads. EARNINGS ON INVESTMENTS currently generate less than 1% of the annual revenues. The town's investment policy priority is safety, followed by liquidity and return. 5 November 1, 2016 - Page 106 o Financial Overview EXPENDITURES The town's expenditure budget for 2016 is $65.3 million excluding inter -fund transfers and charges. This is a 30.8% decrease from the 2016 amended budget, mainly due to a decrease in capital projects spending. 2016 included large capital projects such as the replacement of 8 buses, a major renovation of the East Vail Fire Station, redevelopment of the Vail Golf and Nordic Center, creation of Pickleball sport courts at Chalet Road, and the complete reconstruction of Booth Creek Park. Included in the 2017 amounts are capital projects that will be reimbursed from the Vail Reinvestment Authority. Sixty-eight percent of the expenditures are to provide municipal services and thirty-two percent to fund capital improvements. Where the Money Goes 2017 Budgeted Expenditures $65.3M Capital Improvernen 32% rlaht SPniirP Municipal Services 68% Within municipal services, 29% of spending is for public safety, including 12% for the Vail Police Department, 6% for Vail Public Safety Communications (which is county- wide) and 10% for Fire prevention and suppression. Fifteen percent of the total is spent on transportation and parking, which includes the free bus system and free and paid parking in the parking structures and at the Ford Park softball and soccer fields. Public Works and Streets account for 11% of spending. This includes daily repairs and maintenance of the town's infrastructure and support of special events, but not new capital or items that extend the life of existing capital. Facility and fleet maintenance at 10% includes daily repairs and maintenance of town -owned buildings and equipment and operation of the Donovan Pavilion, Lionshead Welcome Center and Grand View, but again not new capital or items that extend the life of existing capital. no November 1, 2016 - Page 107 o Financial Overview Where the Money Goes Municipal Services by Area Health and Employee Facilities& Fleet Housing1% Maintenance 10% Public Safety Communications 6% Transportation & Parking 15% Parks & AIPP 4% Town Officials Public Works &� 4% Streets 11% Contributions, Administrative Marketing, & Special 4 Community Services & Risk Events Library Development Management 7% 2% 7% 11% Another way to look at how the town spends its money is to look at expenditures by category. The major categories within municipal services are Salaries; Benefits; Contributions, Marketing and Special Events; and Operating, Maintenance and Contracts (All other Operating Expenses). Salaries, which represent about half the total expenditures, include full-time, part-time and seasonal salaries, overtime, bonuses, and special pay categories. Benefit costs include: health insurance, disability coverage, worker's compensation, pension, life insurance, unemployment, Medicare and wellness or ski pass package. Contributions, Marketing, and Special Events include the funding provided by the town to local non-profit and marketing organizations as well as the Commission on Special Events. This category does not include marketing expenditures of the Vail Local Marketing District, which are reported separately. Included in the category of operating, maintenance and contracts are: utilities; property and liability insurance premiums; fuel and parts for vehicles; other professional fees; repairs and maintenance for facilities and equipment; office and general operating supplies; and operating leases and rentals. 7 November 1, 2016 - Page 108 o Financial Overview Where the Money Goes Municipal Services by Category All Other Operating Expenses 29% Say an e5 49% Contributions, Marketing, Benefits Special Events t7% 5% The town's staff includes three basic categories of employees: 1) full-time regular, 2) fixed term and/or externally funded, and 3) part-time or seasonal. Full-time regular staff positions are fully funded by the town, generally work 40 hours per week, and have a full benefits package. Fixed -term and/or externally funded positions may be full or part-time with negotiated benefits and are filled for a period of time determined by workload and/or contract or until external funding is no longer available. Part-time employees work 30 hours a week or less and seasonal employees work 40 hours a week, but less than half a year in a position. The town reports staffing in terms of full-time equivalents or FTE's to provide a common measure. One FTE equals 40 hours a week or 2,080 hours a year. For example, a part-time employee working 20 hours equates to .5 FTE and a seasonal employee working four months a year equates to .33 FTE. M November 1, 2016 - Page 109 a 350 300 250 200 150 100 50 Financial Overview BUDGETED POSITIONS BY TYPE (Full-time Equivalent Positions) 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 G1dITrre 1-.--s Io ■Seffic and Pat -Time Fos-- GFa-Term and Exp• H, Fun -F -@m - The town's operations are supported by 310.4 full time equivalent (FTE) positions in 2017, up 10.1 from 2016. Of these, 268.13 are full-time regular employees. The majority of the increase in headcount (4.6 of the 10.14) is requested to operate the Welcome Center, as that is now operated by the town. The remaining new shifts in headcount proposed by staff include an approved "over hire" planner position to help address staffing needs in Community Development, and increase in hours from 32 to 40 hours per week for the Event Liaison Specialist and Special Event Coordinator (increase of .25 each), the addition of a full time Parking Sales / "RBO" Compliance specialist offset by a seasonal parking sales position (.5FTE), two seasonal lead landscape employees (0.96FTE), a 0.15 FTE increase for the vacant housing coordinator position from .85 FTE to 1.OFTE, one seasonal Heavy Equipment Operator to start in November 2016 and will convert to 1.0 FTE in May (1.5FTE), a 2 -year fixed term water quality position, and 1 Journey Mechanic to assist with the increased complexity and number of vehicles maintained by the town. SALARY AND WAGES The 2017 budget includes funding for performance based merit increases for full-time employees (up to 4%). Most employees are eligible for merit increases on June 1. BENEFIT COSTS Employee benefits are projected at $7.6 million, representing 37.8% of base salary expense for 2017. For full-time employees, benefits average 38.9% of salary and for seasonal employees, benefits average 26.1% of wages. The town is self-insured and has stop -loss coverage from an outside insurer to protect against significant claims. Coverage is offered to full-time employees and their dependents. Health care expenditures are recorded through the Health Insurance Fund. 0 November 1, 2016 - Page 110 0 Financial Overview The next largest component of the benefits cost is employee pension comprising 18% of the total benefits. The town's full-time pension plan contribution ranges from 11.15% to 17.15% of salary, depending on length of service. Seasonal and part-time employees receive a 1.5% contribution. The contribution for full-time employees is somewhat higher than most private sector employers because town employees are not part of the Social Security system. Pensio 36% Benefits Costs Vii PIInPCC Rarnafit 7nl7 i`7 all Insurance Life, Disability, 4% and Unemployment Insurance 5% CAPITAL IMPROVEMENT PROGRAMS Nance The capital improvement programs include purchases of property and equipment and improvements or capital maintenance that extend the asset's useful life. The majority of capital costs are incurred in the Capital Projects and Real Estate Transfer Tax (RETT) Funds. Heavy equipment replacement vehicles, except for buses and fire trucks, are purchased from the Heavy Equipment Internal Services Fund. Capital items costing less than $5,000 are included in the General Fund by department. The Facility Maintenance and Parking Structure capital maintenance projects are included in the Capital Projects Fund. The town prepares a five-year capital plan for the Capital Projects and RETT Funds. The capital improvements program reflects the town's vision to be "the premier international mountain resort community." Total Capital Improvement Programs from both the Capital Projects Fund and RETT Fund are budgeted at $21.2 million in 2017. Real Estate Transfer Tax Fund Projects Annual operating costs in the RETT fund are proposed at $3.2 million. Included in ongoing operating costs are contributions to non-profit organizations of $137,270. Other noteworthy projects include: the Intermountain Fuels Reduction Projects, water quality and storm water improvements and improvements to Dobson Ice Arena. Additional details are shown in the Real Estate Transfer Tax Fund Five -Year Projection. 10 November 1, 2016 - Page 111 0 Financial Overview Capital Project Fund Projects Noteworthy projects for 2017 include: Annual capital maintenance of town facilities, parking structures, technology and streets totaling $3.3M; vehicle expansion including a snow plow trucks, trailers and a loader ($746K); replacement of 7 buses to be ordered in 2017 for delivery in 2018 ($3.1 M); $500K in additional funding for the purchase of deed restrictions as part of the Affordable Housing Strategic Plan, repairs and improvements to Slifer Fountain and nearby storm sewers, and neighborhood bridge reconstruction at Nugget Lane. Projects within Lionshead that will be funded by the Vail Reinvestment Authority include $3.6 million for the continuation of the 1-70 underpass project and improvements at Vantage Point Walk. Additional details are shown in the Capital Projects Fund Five -Year Projection included in the Appendix. Heavy Equipment Fund This is an internal services fund that manages the maintenance and repair of town vehicles and equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are charged back to the departments based on their use of the vehicles and equipment. The Heavy Equipment Fund (HEF) includes approximately $1,155,200 to purchase various vehicles and equipment in 2017. The vehicles are scheduled to be replaced at determined intervals. Funding for the HEF consists of charges to departments using the equipment and sales or trade-ins of old equipment. Timber Ridge Enterprise Fund The 10 acre property at Timber Ridge is owned by the town, with the eastern half of the property under lease to Lion's Ridge Apartment Homes with no lease payment for ten years. The Timber Ridge Enterprise Fund includes only the operating budget for the western half of the property (96 units, with 54 units under master lease to Vail Resorts). The 2017 proposed budget reflects a surplus of $122,296 after payment of all operating expenses, principal and interest due to the capital projects fund, and $281,273 set aside for capital projects. Specifically the capital improvements represent the second phase of Vail Resort's leased units (18 units of the 54 were renovated in 2016, with 18 planned for spring of 2017 and the final 18 units in the spring of 2018). The improvements are offset by rent increases for those units and paid back over a five-year period. FUND BALANCES Projected fund balances for all funds at 12/31/17 are $51.4 million compared to $51.9 million projected for the year ending 12/31/16. The ending fund balance of the General Fund is projected at $24.7 million, representing 64% of annual revenues. It is recommended that the General Fund be at least 25% of the budgeted revenues. The Capital Projects Fund and RETT Fund are projected to have ending fund balances of $16.9 million and $3.OM, respectively at the end of 2017. BONDED DEBT During 2010, the Vail Reinvestment Authority (VRA) sold $11.9 million in bonds for public improvements in Lionshead. Two series of bonds were issued to take advantage of Build America Bonds (BABs) which reduce the overall interest cost due to a subsidy paid by the federal government. Using the BABs will save the VRA approximately $700,000 of interest. Net interest cost to the VRA for these bonds is 4.2%, with the Series 2010A bonds having a final maturity of 2018 and Series 2010B bonds having a final maturity of 2030. 11 November 1, 2016 - Page 112 o Major Revenue Analysis 2017 Proposed Budget November 1, 2016 - Page 113 of 354 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Actual Actual Actual Actual Actual Actual Actual Actual Ammended Proposed Comments General Sales Tax 19,631,366 16,913,338 17,676,115 19,581,414 20,046,455 21,999,999 23,881,130 25,141,932 25,588,000 26,100,000 2017 proposed at 2% increase from 2016 amended budget 3.8% -13.8% 4.5% 10.8% 2.4% 9.7% 8.6% 5.3% 1.8% 2.0% RETT Tax 9,091,917 2,513,481 6,950,701 4,403,706 5,452,937 4,725,589 6,849,449 6,965,617 6,500,000 5,850,000 2017 assumes a 10% decrease from 2016 budget, but flat with where we're projecting to end the year; A minimal amount of sales of Lion units are estimated in 2017, with more in 2018 39.1% -72.4% 176.5% -36.6% 23.8% -13.3% 44.9% 1.7% -6.7% -10.0% Parking Revenue 4,816,505 4,975,795 5,037,042 4,023,940 3,453,836 4,170,065 4,528,137 4,948,993 4,225,000 5,155,000 2017 proposed at 4.2% higher than 2015, a very strong year; YTD parking revenue up 17% from 4.3% 3.3% 1.2% -20.1% -14.2% 20.7% 17.9% 9.39/6 -14.61/6 22.0% prior year Property & Ownership Tax 4,309,622 4,506,491 4,951,386 5,031,770 4,157,279 4,227,966 4,358,411 4,389,241 4,913,000 4,891,307 Flat with 2016; non assessment year 43.1% 4.6% 9.9% 1.6% -17.41/6 1.7% 0.1% 0.7% 11.9% -0.4% Lift Tax Revenue 3,277,703 3,048,011 3,357,717 3,529,125 3,433,686 4,007,908 4,351,624 4,763,956 4,728,000 4,964,400 2017 proposed at 5% increase from 2016 budget based on prior 5 -year history 7.8% -7.0% 10.2% 5.1% -2.7% 16.7% 15.1% 9.5% -0.8% 5.0% Construction Fees 3,799,444 1,341,731 1,272,606 985,377 1,333,681 1,404,928 2,608,807 1,949,884 1,476,418 1,496,837 Up 1.4% from 2016 budget. -23.9% -64.7% -5.2% -22.6% 35.3% 5.3% 4.4% -25.3% -24.3% 1.4% No major redevelopment projects assumed Construction Use Tax 608,483 713,582 1,103,119 721,002 1,221,734 1,360,585 1,803,853 2,220,168 1,545,000 1,545,000 2017 flat with 2016 budget; No known major redevelopment projects N/A 17.3% 54.6% -34.6% 69.4% 11.4% 0.2% 23.1 % -30.4% 0.0% Other Taxes 1,644,975 1,545,535 1,711,350 1,806,708 1,672,112 1,735,016 1,829,591 1,886,347 1,882,916 1,923,282 County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, etc. 17.5% -6.0% 10.7% 5.6% -7.40/6 3.81/6 5.61/6 3.11/6 -0.2% 2.10/6 Federal / County Grants - 203,765 3,785,144 1,596,040 916,067 82,630 474,399 152,193 556,584 720,000 2017 includes $700K CDOT Water Quality "TAP" grant N/A 1757.60/6 -57.89/6 42.60/6 -91.0% -45.61/6 -67.99/6 265.79/6 29.4% 2016 includes federal grants for bridges at Nugget Lane and Bridge Road Earnings on Investments 1,841,335 460,234 330,216 539,541 492,015 426,975 674,027 271,896 371,167 297,750 2017 based on available fund balance and investment returns assumed at 0.7% -29.8% -75.0% -28.3% 63.4% -8.8% -13.20/6 57.99/6 -59.79/6 36.59/6 -19.80/6 Rental Income 949,961 912,090 862,151 895,872 832,134 918,691 1,044,463 1,028,950 990,556 1,013,837 2017 projected at 2.4% increase reflecting a biannual rent increase 5.8% -4.0% -5.5% 3.9% -7.1% 10.4% 24.2% -1.5% -3.7% 2.49/6 E911 and Interagency Dispatch 1,657,622 1,904,572 1,908,591 1,958,581 1,915,218 1,982,170 1,931,359 1,896,010 1,927,365 2,012,216 Funding by E911 Authority Board and participating agencies 8.4% 14.9% 0.2% 2.6% -2.20/6 3.5% -2.60/6 -1.8% 1.79% 4.40/6 Vail Reinvestment Authority Transfers - - 1,070,365 7,125,196 5,354,864 1,842,286 3,049,280 2,757,637 4,622,101 3,585,000 2014 for LH Parking structure entry and parking equipment; 1-70 Underpass N/A 565.7% -24.80/6 -65.60/6 65.59/6 -9.60/6 67.60/6 -22.40% 2015 for 1-70 Underpass ($1.2M) and Skate Park ($1.3M) 2016 for 1-70 Underpass ($4.OM) and Skate Park ($0.3M) 2017 for 1-70 Underpass ($3.25M), Lionshead Parking Structure Landscaping ($100K), Vantage Point Walk ($185K) All Other Revenue 6,389,765 4,885,916 7,957,308 6,463,634 4,725,743 4,725,539 7,522,484 9,577,306 6,679,886 5,327,706 In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare -11.5% -23.5% 62.9% -18.8% -26.90/6 0.01/6 59.20/6 27.30/6 -30.30/6 -20.2% premiums, license revenue, administration fees collected from VLMD and RETT and other charges for service such as out of district fire response and Police contracted services. Total Revenue 58,018,698 43,924,542 57,973,811 58,661,907 55,007,762 53,610,347 64,907,014 67,950,130 66,005,993 64,882,335 % compared to Prior Year 5.8% -24.3% 32.0% 1.2% -6.2% -2.5% 21.1% 4.7% -2.9% -1.7% November 1, 2016 - Page 113 of 354 Town of Vail 2017 Budget Summary of Changes in Personnel From 2016 Original Budget to 2017 Budget Comments Full-time Regular Positions Firefighters 1.00 Conversion of 3 seasonal resident firefighters to 1 fulltime firefighter to complete reorganization structure started in 2016 Welcome Center Supervisor 1.00 Increase due to internal operation of Vail Welcome Centers Welcome Center Associate II 2.00 Increase due to internal operation of Vail Welcome Centers Special Events Coordinator 0.25 2016 catchup conversion of .75 employee to 1 full time employee Event Liaison Specialist 0.25 2016 catchup conversion of .75 employee to 1 full time employee Planner II 1.00 2016 Conversion of an overhire position to fulltime employee Parking Sales / Rental By Owner Compliance 1.00 Conversion of 1 seasonal parking sales position to 1 full time (see offset in seasonal positions below) Mechanic 1.00 Return headcount to pre -2015 level to address increased number and complexity of vehicles Heavy Equipment Operator / Turf 1.00 Combined heavy equipment operator and turf maintenance position (May 1 '17 start) Housing coordinator 0.15 Convert .85 FTE to 1.0 FTE - currently vacant position Parking (0.50) 2016 Catchup of conversion of 1 FT landscaping/parking split position to fulltime parking Landscaping (0.50) 2016 Catchup of conversion of 1 FT landscaping/parking split position to fulltime parking Total Full-time Regular Positions: 7.65 Fixed -Term Positions Enviromental Water Quality Planner 1.00 Increased to assist with environmental water quality projects; Estimated need of 2 years Total Fixed -Term Positions: 1.00 Seasonal Positions Welcome Center Associate 11 1.60 Increase due to internal operation of Vail Welcome Centers Maintenance Workers 0.96 Addition of 2 seasonal (.48) Lead Maintenance Workers for flower crew Heavy Equipment Operator 0.50 Seasonal HEO to address increased service areas Parking Sales (0.50) Conversion to full time Parking Sales/ Rental By Owner position Resident Program Firefighters (1.07) Reduce seasonal residents to offset addition of one full time fire fighter Total Seasonal Positions: 1.49 Total Changes to FTE Count: 1U.14 13 November 1, 2016 - Page 114 of 354 TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT Department 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Full -Time Regular Positions - Funded by TOV Town Officials 6.23 6.23 6.23 5.43 4.43 4.43 4.43 3.43 3.43 3.43 0.00 Administrative Services 21.02 20.35 20.35 19.35 19.35 19.40 21.40 24.60 25.10 29.60 4.50 Community Development 15.18 17.85 15.85 14.85 13.85 13.85 12.85 13.85 12.85 14.00 1.15 Fire 22.00 21.25 24.25 24.00 24.00 24.50 25.50 28.50 29.50 30.50 1.00 Police and Communications 54.50 54.50 55.50 53.75 54.75 54.25 54.25 55.25 56.25 56.25 0.00 Library 6.63 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 0.00 Public Works, Streets & Roads, Landscaping 31.75 30.80 30.80 30.80 30.80 30.80 34.30 36.30 40.30 40.80 0.50 Transportation & Parking 31.00 33.00 31.00 31.00 31.00 31.00 39.50 39.50 47.50 47.00 (0.50) Fleet Maintenance 13.00 13.00 12.00 12.00 12.00 12.00 12.00 11.00 11.00 12.00 1.00 Facility Maintenance 20.00 20.00 20.00 20.00 18.00 16.00 16.00 17.00 17.00 17.00 0.00 Capital Projects 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Full -Time Regular 221.31 223.53 222.53 217.73 214.73 212.78 226.78 235.98 249.48 257.13 7.65 Fixed Term Employees Administrative Services - - - - - 0.50 - - 1.00 1.00 0.00 Community Development 4.00 4.00 0.50 - 1.00 1.00 Fire 2.00 2.00 - - - 0.00 Police and Communications 3.48 3.00 - 1.00 1.00 0.00 Public Works, Streets & Roads, Landscaping 1.63 1.50 1.50 - - 0.00 Fleet Maintenance - - - 0.00 Capital Projects 1.63 1.50 - - 0.50 0.50 - 0.00 Document Imaging 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total Fixed -Term 13.74 13.00 3.00 1.00 1.50 2.00 1.00 0.00 2.00 3.00 1.00 Externally Funded Employees Police and Communications 9.00 9.00 10.00 10.00 10.00 10.00 10.00 9.00 8.00 8.00 0.00 Total Externally Funded 9.00 9.00 10.00 10.00 10.00 10.00 10.00 9.00 8.00 8.00 0.00 Total Full -Time Employees 244.05 245.53 235.53 228.73 226.23 224.78 237.78 244.98 259.48 268.13 8.65 14 November 1, 2016 - Page 115 of 354 15 November 1, 2016 - Page 116 of 354 TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT 0.00 Transportation & Parking 26.70 25.70 2017 27.46 27.46 27.46 20.30 19.84 19.00 19.00 Fleet Maintenance 0.00 Positions Department 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Change 1.38 1.38 1.38 1.38 1.38 0.92 0.92 0.92 0.92 0.00 Total Seasonal / Part -Time Seasonal Positions - Funded by TOV 54.03 53.39 55.89 57.62 59.06 46.95 43.15 40.78 42.27 1.49 All FTE's (Full -Time Equivalents) Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Services 1.19 1.94 1.94 1.94 1.94 1.94 1.94 1.69 1.19 2.29 1.10 Community Development 1.25 0.25 0.00 0.00 0.25 0.25 0.25 0.25 0.00 0.00 0.00 Fire 7.20 10.20 10.20 12.70 13.70 13.70 12.70 9.61 10.07 9.00 (1.07) Police and Communications 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Library 1.70 1.70 1.70 1.70 1.70 1.70 1.70 2.20 2.40 2.40 0.00 Public Works/ Streets & Roads/Landscaping 11.90 12.86 10.46 10.46 10.94 12.38 9.14 8.64 7.20 8.66 1.46 15 November 1, 2016 - Page 116 of 354 0.00 Transportation & Parking 26.70 25.70 27.46 27.46 27.46 27.46 20.30 19.84 19.00 19.00 Fleet Maintenance 0.00 0.00 0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 0.00 Facility Maintenance 1.38 1.38 1.38 1.38 1.38 1.38 0.92 0.92 0.92 0.92 0.00 Total Seasonal / Part -Time 51.32 54.03 53.39 55.89 57.62 59.06 46.95 43.15 40.78 42.27 1.49 All FTE's (Full -Time Equivalents) Town Officials 6.23 6.23 6.23 5.43 4.43 4.43 4.43 3.43 3.43 3.43 0.00 Administrative Services 22.21 22.29 22.29 21.29 21.29 21.84 23.34 26.29 27.29 32.89 5.60 Community Development 20.43 22.10 16.35 14.85 14.10 14.10 13.10 14.10 12.85 15.00 2.15 Fire 31.20 33.45 34.45 36.70 37.70 38.20 38.20 38.11 39.57 39.50 (0.07) Admin 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Patrol 31.25 31.00 28.00 27.00 28.00 28.00 28.00 28.00 28.00 28.00 0.00 Investigation 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 6.00 6.00 0.00 Records 5.25 5.50 5.50 4.75 4.75 4.25 4.25 4.25 4.25 4.25 0.00 Dispatch 23.48 23.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 0.00 Police and Dispatch Total 66.98 66.50 65.50 63.75 64.75 64.25 64.25 64.25 65.25 65.25 0.00 Library 8.33 8.25 8.25 8.25 8.25 8.25 8.25 8.75 8.95 8.95 0.00 Public Works, Streets & Roads 45.28 45.16 42.76 41.26 41.74 43.18 43.44 44.94 47.50 49.46 1.96 Transportation & Parking 57.70 58.70 58.46 58.46 58.46 58.46 59.80 59.34 66.50 66.00 (0.50) Fleet Maintenance 13.00 13.00 12.25 12.25 12.25 12.25 12.00 11.00 11.00 12.00 1.00 Facility Maintenance 21.38 21.38 21.38 21.38 19.38 17.38 16.92 17.92 17.92 17.92 0.00 Capital Pro'ects / Fixed Term 2.63 2.50 1.00 1.00 1.50 1.50 1.00 0.00 0.00 0.00 0.00 Total FTE's 295.37 299.56 288.92 284.62 283.85 283.84 284.73 288.13 300.26 310.40 10.14 15 November 1, 2016 - Page 116 of 354 Full -Time Regular Employees Fee Based Health Insurance Group Term Life, Disability & Accidental Death Wellness Benefit Sworn Officer Death and Disability Insurance Subtotal Fee Based Payroll Based Pension Contribution Medicare Workers' Compensation Insurance Unemployment Compensation Insurance Subtotal Payroll Based Total Full -Time Benefits Part -Time and Seasonal Employees Fee Based Wellness Benefit Wellness Benefit - Boards Mini -Med Program Health Insurance Payroll Based Pension Contribution Medicare Workers' Compensation Insurance Unemployment Compensation Insurance Subtotal Payroll Based Total Part -Time and Seasonal Benefits Total Benefits - All Employees Town of Vail Employee Benefits 2015 1.50% 2016 1.49% 2017 1.50% Actual % Salary Budget % Salary Proposed % Salary 2,856,863 18.58% 3,384,274 19.64% 3,198,039 17.49% 184,686 1.20% 231,000 1.34% 231,700 1.27% 87,955 0.57% 100,000 0.58% 114,000 0.62% 93,415 0.61% 80,000 0.46% 104,300 0.57% 3,222,919 20.96% 3,795,274 22.03% 3,648,039 19.96% 2,183,588 14.20% 2,680,014 15.55% 2,902,369 15.88% 209,859 1.36% 226,119 1.31% 243,073 1.33% 285,041 1.85% 274,000 1.59% 270,000 1.48% 48,074 0.31% 51,300 0.30% 54,800 0.30% 2,726,562 17.73% 3,231,433 18.75% 3,470,242 18.98% 5,949,481 38.69% 7,026,707 40.78% 7,118,281 38.94% 77,924 4.34% 60,000 3.66% 56,000 3.31% 9,100 0.51% 9,100 0.55% 9,100 0.54% 243,137 13.56% 465,726 28.40% 301,961 17.85% 26,963 1.50% 24,359 1.49% 25,376 1.50% 26,008 1.45% 23,547 1.44% 24,530 1.45% 33,244 1.85% 26,000 1.59% 20,000 1.18% 5,607 0.31% 4,872 0.30% 5,075 0.30% 91,822 5.12% 78,778 4.80% 74,981 4.43% 421,983 23.53% 613,604 37.42% 442,042 26.13% 6,371,464 37.10% 7,640,311 40.49% 7,560,324 37.85% 16 November 1, 2016 - Page 117 0 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERALFUND 2015 2016 Actuals Original Revenue 4.5% Local Taxes: $ 25,141,932 $ 25,588,000 Sales Tax Split b/t Gen'I Fund & Capital Fund 60/40 62/38 Sales Tax Property and Ownership Ski Lift Tax Franchise Fees, Penalties, and Other Taxes Licenses & Permits Intergovernmental Revenue Transportation Centers Charges for Services Fines & Forfeitures Earnings on Investments Rental Revenue Miscellaneous and Project Reimbursements Total Revenue % increase vs. prior year Expenditures Salaries Benefits Subtotal Compensation and Benefits Contributions and Special Events All Other Operating Expenses Heavy Equipment Operating Charges Heavy Equipment Replacement Charges Dispatch Services Total Expenditures % increase vs. prior year Revenue Over (Under) Expenditures 2016 2017 Amended Proposed 4.5% 2% $ 25,588,000 $ 26,100,000 2017 2% increase from 2016 amended 62/38 62/38 15,181,000 $ 15,865,000 15,865,000 16,182,000 2017: 4% merit 4,389,241 4,913,000 4,913,000 4,891,307 Flat for 2017 per 2016 County assessor's office; non -assessment year 4,763,956 4,728,000 4,728,000 4,964,400 2017 5% incr from 2016. YTD up 6.7% 1,108,465 1,181,159 1,181,159 1,115,065 2017 1% incr from 2015 2,074,584 1,594,254 1,594,254 1,623,098 2017 3% incr from 2016 budget; 2016 YTD down 23% 2,126,812 1,882,916 1,894,700 2,010,781 County stax, Road & Bridge 4,966,153 4,225,000 4,225,000 5,155,000 2017 3.8% incr from 2015 and flat with 2016 projected; YTD up 11.4% 1,000,437 1,001,236 1,001,236 1,028,870 Mainly based on RETT mgmt fee; VLMD fee and VRA fee (flat) 262,021 250,942 250,942 249,171 5 yr avg; then 2% 159,051 160,000 160,000 120,000 Assumes 0.7% return 1,028,950 990,556 990,556 1,013,838 3% increase every two years for employee housing; increase in 2017 243,834 182,000 191,000 161,000 37,304,504 36,974,063 36,994,847 38,514,530 4.1% 15,392,109 16,890,516 16,878,816 17,823,455 2017: 4% merit 5,172,130 6,236,674 6,236,674 6,170,004 - 20,564,239 23,127,190 23,115,490 23,993,459 1,138,227 Beginning Fund Balance 19,687,223 18,910,046 3.8% 23,587,282 2,647,891 2,270,994 2,442,694 2,067,399 2017 1% increase; includes RSES and VMS 6,581,592 7,773,781 7,919,089 7,680,184 64% 2,337,993 2,221,467 2,221,467 2,303,300 584,576 618,120 618,120 668,654 Based on HEF replacement schedule 5 -year plan 630,588 663,214 663,214 663,307 Based on 5 -year budget 33,346,879 36,674,766 36,9809074 37,376,303 1.1% 3,957,625 299,297 14,773 1,138,227 Castle Peak Senior Care Facility (50,000) (50,000) Transfer to Dispatch Services Fund (22,338) - - Revenue Net of Transfers & New Programs 3,935,286 2499297 (35,227) 1,138,227 Beginning Fund Balance 19,687,223 18,910,046 23,622,509 23,587,282 Ending Fund Balance $ 23,622,509 $ 19,159,343 $ 23,587,282 $ 24,725,509 As % of Annual Revenue 64% 64% 17 November 1, 2016 - Page 118 of 354 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERALFUND Revenue Local Taxes: Sales Tax Split b/t Gen'I Fund & Capital Fund Sales Tax Property and Ownership Ski Lift Tax Franchise Fees, Penalties, and Other Taxes Licenses & Permits Intergovernmental Revenue Transportation Centers Charges for Services Fines & Forfeitures Earnings on Investments Rental Revenue Miscellaneous and Project Reimbursements Total Revenue Expenditures by Type: Municipal Services: Town Officials Administrative Services & Risk Management Community Development & Housing Police Police Communications Fire Public Works & Streets Transportation & Parking Facilities Library Economic Development Total Expenditures Revenue Over (Under) Expenditures Castle Peak Senior Center Transfer to Dispatch Services Fund Total Expenditures Surplus Net of Transfers & New Programs Beginning Fund Balance Ending Fund Balance EHOP balance included in ending fund balance - not spendable 2015 2016 2016 2017 Actual Original Amended Proposed $ 25,141,932 $ 25,588,000 $ 25,588,000 $ 26,100,000 60/40 62/38 62/38 62/38 15,181, 000 15, 865, 000 15, 865, 000 16,182, 000 4,389,241 4,913,000 4,913,000 4,891,307 4,763,956 4,728,000 4,728,000 4,964,400 1,108,465 1,181,160 1,181,159 1,115,065 2,074,584 1,594,254 1,594,255 1,623,098 2,126,812 1,882,916 1,894,700 2,010,781 4,948,993 4,225,000 4,225,000 5,155,000 1,017,597 999,949 1,001,234 1,028,870 262,021 250,942 250,943 249,171 159,051 160,000 160,000 120,000 1,028,950 990,556 990,556 1,013,838 243,834 182,000 191,000 161,000 37,304,504 36,972,777 36,994,847 38,514,530 1,458,980 1,656,613 1,684,613 1,709,983 1.5% 3,997,104 4,840,508 4,870,508 4,804,613 -1.4% 1,415,208 1,773,237 1,783,237 2,191,444 22.9% 4,879,027 5,239,360 5,251,144 5,269,500 0.3% 630,588 663,214 663,214 663,214 0.0% 3,724,062 4,037,519 4,037,519 4,199,043 4.0% 3,953,846 4,524,671 4,524,671 4,702,186 3.9% 5,791,403 6,436,330 6,445,330 6,414,216 -0.5% 3,768,292 4,070,717 4,102,041 3,860,846 -5.9% 825,555 878,404 891,904 897,683 0.6% 2,902,815 2,629,193 2,725,893 2,663,575 -2.3% 33,346,880 36,749,766 36,980,074 37,376,303 3,957,624 223,011 14,773 1,138,227 - (50,000) (50,000) - (22,338) - - - 33,369,218 36,799,766 37,030,074 37,376,303 3,935,286 173,011 (35,227) 1,138,227 19,687,223 18,994,304 23,622,509 23,587,282 $ 23,622,509 $ 19,167,315 $ 23,587,282 $ 249725,509 $ 690,000 $ 690,000 $ 690,000 $ 690,000 18 November 1, 2016 - Page 119 o 2017 Council Contribution Request Spreadsheet 2016 TOWN OF VAIL FUNDING REQUEST 2016 Council -Approved Cash 2016 In -Kind In -Kind ear Participation in the Ford Park "Nest' parking area 5,000 89,300 2017 In -Kind Variance to Py Request Funding Value 89,300 2017 In - Kind Value 77,500 Donovan for 6 days & nts 8am day 1 - 10am day 6; 22,500 Donovan for 3 days & nts 8am day 1 - 10am day 3; 11,250 1,030 2 half day rentals of Donavan, 4 half day rentals of the 74,160 Grand View; Value of $7,900 7,900 Waived Donor Nest Fee to be used for valet parking 5,000 47,380 Participation in the Ford Park "nest" 28,325 $2,800 in police support (7 events x $400 each) 2,800 $12,000 to cover services by PD and PW as determined by the ERC 12,000 Parking lots, soccer lot, RV Lot, K Rail, Barricade (150 400,000 panels) 27,600 51,500 858,495 89,050 90,193 893 90,193 84,600 78,275 775 quire a new application; they are given annual increase 44,125 $8K subsidized rent 8,000 69,010 One blue parking pass Use of Donovan Pavilion (1 day for Waterwise 45,000 Wednesday event) 3,750 90,000 51,500 6,000 Snow plow services 5,000 10,000 9 days of 24hr access at Donovan with access at Sam 40,000 50,000 36,000 395,635 16,750 Donovan 3 days and nights for 24 hour basis 18,000 Donovan for 3 days (18,000) 2 days usage of Dobson October 2,642 5 days usage of Dobson unless more are available, 1 day usage of Donovan (not including set-up fees) $10,355 10,355 5 days usage of Dobson unless there is enough available days ($6,605) 6,606 46 parking coupons for Sundays from 1/4 thru 4/12 not incl. Pres Wkd ($1,150) 2 Blue passes ($2,200) 135,000 19 November 1, 2016 - Page 120 of 354 2017 Requests 2017 Council - Approved 2017 Cash Request Staff Recommended 2017 In -Kind Request Cash 2017 In -Kind Variance to Py Request Funding Value Staff Approved In-kind 2017 In - Kind Value Cash Waived Donor Nest Fee to be used for valet parking 5,000 Participation in the Ford Park "nest" - 97,300 90,193 893 90,193 97,300 90,193 893 90,193 84,600 78,275 775 78,275 50,000 7,500 10,000 10,000 9 days of 24hr access at Donovan with access at Sam 54,000 Donovan for 6 days (36,000) 36,000 Donovan 3 days and nights for 24 hour basis 18,000 Donovan for 3 days (18,000) 18,000 1,000 1,000 (30) 1,000 135,000 6 full day rentals of Donovan; 4 full day rentals of the Grand View room (for board meetings); 40 discounted parking vouchers at Lionshead; Banner hanger fees waived for street banner at covered bridge and Lionshead, and 74,902 two roundabouts; fees waived for police supervision during SummerFest 44,000 742 4 full day rentals of Donavan, 4 full day rentals of the Grand View 32,000 74,902 65,000 48,962 1,582 48,962 27,500 1 27,500 Police Presence up to $2,800 2,800 825 Pending Review of Event Committee 27,500 Police coverage, fire support, trash clean up, water meter usage, sandbag distribution, event shuttle, world cup climbing wall ballast 45,000 Pending Review of Event Committee - 440,000 404,000 Soccer Lot; RV lot; Mountain Plaza; etc. 27,600 4,000 Pending Review of Event Committee 404,000 52,015 52,015 - 515 52,015 1,077,215 867,040 196,400 8,545 86,000 867,040 500,000 This has been moved to the CSE grant funding request process 500,000 53,449 44,566 $8K subsidized rent credit 8,000 441 $8K Subsidized rent 8,000 44,566 90,000 69,700 One blue parking pass and two designated parking spots are Ford Park 1400 , One blue parking spot to be used by the 690 director 1,100 69,700 30,000 30,000 30,000 - 30,000 - 45,450 Use of Donovan Pavilion (1 day for Waterwise Wednesday event) 3,000 450 Use of Donovan Pavilion (1 day for Waterwise Wednesdayevent)45,450 3,000 127,000 105,000 15,000 105,000 52,015 515 52,015 10,000 6,060 60 6,060 Snow plow services 5,000 Snow plow services $5K 5,000 10,000 25,000 25,000 20,000 20,000 20,000 20,000 29,000 29,000 50,000 394,449 372,792 1 17,400 67,156 17,100 426,791 4 days use of Dobson for Ski and Snowboard Swap 5,284 2 days usage of Dobson $2,642 2,642 4 weekends(12days) of free ice (Fri- Sunday); 25 parking coupons; Use of Dobson Arena for 2 days, Use of Donovan 1 day 22,119 5 days usage of Dobson unless more are available, 1 day usage of Donovan (not including set-up fees) $10,205 10,355 12 days us of Dobson arena 15,852 5 days usage of Dobson unless there is enou h available da s $6,605 6,605 _ 46 parking coupons for Sundays starting Jan 1,2017 1,150 46 parking coupons for Sundays from 1/4 thru 4/12 not incl. Pres Wkd ($1,150) 1,150 4 blue passes($4,400) 1 4,400 1 12 Blue passes $2,200 2,200 19 November 1, 2016 - Page 120 of 354 SOS Outreach 25 parking passes 625 25 parking passes to be used for winter season and 1 Gold Parking Pass 1,125 25 single day parkin passes $625 625 Small Champ ions of Colorado 54 parking vouchers; 1 pass for auction; 9 days use of Welcome Ctr (Sun); $1350 _ 54 parking vouchers 1,350 le da _ 54 sin9 Y Parking vouchers ($1,350) 1,350 Speak up ReachOut 1 day usage of Dobson arena ($1321) American Contact Bridge League - - Total cost of Dobson from September 18- September 24th 9 247 7 days usage of Dobson unless move are - available not including set-up fees 9,247 - TOTAL IN KIND 23,978 2,500 01 60,527 01 34,174 0 GRAND TOTAL: COUNCIL CONTRIBUTIONS 1 1,254,130 1 7-1-2-9-,-77-8 1,974,164.00 1 1,239,831 1 1 274,327 1 75,701 1 137,274 1,293,831 21 November 1, 2016 - Page 121 of 354 2017 Contributions The attached spreadsheet shows the staff recommended funding levels that are included in the first draft of the Town Manager's 2017 budget. The services categories did not need to submit an application unless applying for a new or increased request; funding is proposed at a 1 % increase from 2016 budget levels, consistent with the towns operating budget increase. New grant applications for signature events and in-kind requests are only required every other year, 2017 being an application year. All requests were considered based on how the contribution or event fits into the overall Council Goals listed below: • Improve economic vitality • Grow a balanced community • Improve the quality of the experience • Develop future leadership The Educational and Enrichment Events (previously known as Tier IV, or Life -Long Learning) are required to submit applications through the Commission on Special Events (CSE), which were due October 3rd. Staff has proposed an overall funding amount of $151,500 based on recommendation of the CSE based on the prior year's submissions. SIGNATURE (VAIL BRAND EVENTS) A. Bravo! Vail BACKGROUND INFORMATION: Bravo! Vail is requesting a total cash contribution $356,700, an increase from prior year funding of $100,700. The funding request includes increases for current concert programs including the New York Philharmonic ($8,000), Philadelphia Orchestra ($8,000), and Academy of St. Martin in the Fields ($7,100). New funding requests include $50,000 for the Dallas Symphony Orchestra, $7,500 for education and community engagement to help provide free community events, and $10,000 for a commissioning project, which will provide a world premier chamber piece for each orchestra. STAFF RECOMMENDATION: Staff recommends a 1% increase on prior years contribution ($256,100 in 2016), consistent with the overall increase granted to town operations, for the New York Philharmonic, Philadelphia Orchestra, and Academy of St. Martin in the Fields totaling $258,661. Staff also recommends the equivalent in-kind use as awarded in 2016. This includes the use of up to six days of Donovan for the Donovan Chamber Music Series and up to three days use of Donovan for the "Uncorked" Series. B. Bravo! Family Concert (National Repertory Orchestra) BACKGROUND INFORMATION: Each summer season the Orchestra puts on a free family concert at Ford Amphitheater in collaboration with Bravo! Vail. The Orchestra is requesting $1,000 to offset events costs of marketing, instruments and equipment transportation, music and truck rental, and rehearsal costs. STAFF RECOMMENDATION: Staff recommends funding at $1,000 consistent with prior year's funding. This concert has been previously funded in 2012, 2013, 2015, and 2016. 21 November 1, 2016 - Page 122 o C. Vail Jazz Foundation BACKGROUND INFORMATION: The Vail Jazz Foundation is requesting a cash contribution of $135,000. The 2017 request is an increase from prior year funding of $60,840, to fund over 65 free and ticketed performances presented in Vail over 12 weeks in the summer. $10,840 of the increase will be used for the expansion of the Vail Jazz at the Market Series to be used to purchase a larger tent and hi -top seating, as well as to increase the ambiance and production quality. The remaining $50,000 increase will be used to support the Vail SummerFest which launched in 2016. Vail Jazz Foundation is also requesting in-kind donations of six full day rentals of Donovan Pavilion, 4 full day rentals of The Grand View room, 40 discounted parking vouchers at Lionshead Parking Structure, waived banner hanging fees for the street banners at Covered Bridge, Lionshead, and two sets of roundabouts, and waived fees for police supervision during SummerFest. STAFF RECOMMENDATION: Staff recommends a 1% increase over prior year's contribution ($74,160), for a total of $74,902, consistent with the overall increase granted to town operations. Staff also recommends in-kind use as awarded in 2016. This included two half day rentals of Donovan Pavilion and four half day rentals of The Grandview room. While this event has become more established and successful in the past several years, staff does not support an 82% increase in financial assistance, the addition of parking vouchers, waived banner fees, or waived fees for police supervision. D. Vail Valley Foundation (VVF) BACKGROUND INFORMATION: The VVF is requesting $92,500 of cash funding for Vail Brand events. This includes Vail International Dance Festival ($65,000) and Hot Summer Nights ($27,500). VVF has also requested in-kind services of $2,800 for Hot Summer Nights and $45,000 for the Summer GoPro Mountain Games. Determination of in-kind funding will be deferred to the Event Review Committee. Please note the VVF has also requested funding/in-kind for events in the Services Categories detailed in items L and N below. Vail International Dance Festival: The VVF is requesting a 30% increase from prior year funding for a total contribution of $65,000. The increased request is to assist with continued growth for this event over the past 5 years. $65,000 will cover 3% of operating expenses for this program. Hot Summer Nights: The VVF is requesting $27,500 cash funding for Hot Summer Nights. This is 3% decrease from prior year funding. STAFF RECOMMENDATION: Staff recommends a 1 % increase in overall cash funding to the VVF over prior year's contribution for a total of $76,462 which includes Vail International Dance Festival ($48,962) and Hot Summer Nights ($27,500). E. Burton US Open Snow Boarding Championships BACKGROUND INFORMATION: Highline is requesting $440,000 cash support for the 2017 U.S. Open Snowboarding Championship event. This is a 10% increase in prior year funding of $400,000. In-kind support is also requested for the use of the Soccer and RV lots, Mountain Plaza, Race City/TV Compound, the bottom of slope style, and the manor Vail cages. They are also requesting bus re-routes, barricades, and electric power at Gore Creek Drive and International Bridge. 22 November 1, 2016 - Page 123 0 STAFF RECOMMENDATION: Staff recommends a 1 % increase in overall cash funding over prior year's contribution for a total of $404,000, consistent with the overall increase granted to town operations. In-kind funding will be determined by the Commissions on Special Events and the TOV event review committee. F. Fireworks BACKGROUND INFORMATION: Each year the town allocates specific funding of Fourth of July and New Year's Eve firework shows. STAFF RECOMMENDATION: The town has currently included a 1% increase to the annual operating budget for the fireworks ($52,015) for 2017. SERVICES This category funds an aspect of services/expertise that the town does not already provide, supports the TOV physical plant and is appropriate for governmental support. Included in this category are support of TV5, Colorado Ski and Snowboard Museum, Betty Ford Alpine Gardens and the Eagle Valley Childcare. The town no longer requires an annual application to be filled out for ongoing operating support, which will be included in the annual budget at a set level each year. Applications are only required for increased or new funding requests. This process is intended to cover operating expenses only. Additional opportunities will also be considered. G. Colorado Ski Museum BACKGROUND INFORMATION: The museum is requesting a cash contribution of $53,449 for general operating costs and an in-kind contribution of an $8K rent subsidy. STAFF RECOMMENDATION: Staff recommends funding the in-kind request for subsidized rent ($8,000) and a 1 % increase from the prior year's cash contribution ($44,125 in 2016) consistent with the overall increase granted to town operations, for a total of $44,566. H. Betty Ford Alpine Gardens BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting a cash contribution of $90,000 to support the annual operations of the Gardens. In addition, the Gardens is requesting $30,000 to be used to fix and repair aging water features, most notably the cascading waterfall which is currently not working. The Alpine Garden Foundation is also requesting an in-kind donation of one blue parking pass and two designated parking sports at Ford Park. STAFF RECOMMENDATION: The town has currently included a 1% increase to the annual operating budget for the Gardens ($69,700 for 2017) and a $30,000 capital request to be used to repair the water features at the Gardens. Staff also recommends the request for one blue parking pass to be used by the Director as granted in 2016. The Gardens are allocated parking spots 23 November 1, 2016 - Page 124 o I. Eagle River Watershed BACKGROUND INFORMATION: The Eagle River Watershed is requesting $45,000 cash funding and an in-kind request for a one -day use of Donovan Pavilion (valued at $3,000) to hold a "Watershed Wednesday" public educational program. STAFF RECOMMENDATION: Staff recommends a 1% increase over prior year's ($45,000) contribution, for a total of $45,450, consistent with the overall increase granted to town operations. Staff recommends the in-kind use of Donovan for the "Watershed Wednesday" contingent upon availability. However, the ERWC will be responsible for hard costs for use of the Donovan Pavilion such as staff time, cleaning and utilities. J. High Five Access Media (TV5) BACKGROUND INFORMATION: High Five Access Media is requesting $127,000 (or 40%) of franchise fees the Town of Vail receives annually from Comcast. Since 2010, High Five Access Media has expanded and improved services including free media production workshops to residents and live television and internet coverage at council meetings. Currently, they received 30% of all annual Comcast Fees or approximately $93,000 for 2015. STAFF RECOMMENDATION: Staff recommends funding of $105,000 (or 35%) in franchise fees in franchise fees the Town receives annually from Comcast. During 2010, the town reduced funding from 40% of Comcast franchise fees to 30% due to the recession. Staff does not recommend returning to the full 40% based on the growth of franchise fee revenues since 2010. Over the past 5 years, High Five Access Media has received an incremental increase in funding of approximately $20,000. K. Eagle Valley Childcare (EVC) BACKGROUND INFORMATION: The EVC has requested a total of $51,500 of funding for 2017, with $50,000 to be used for operations and to subsidize Town of Vail child and infant care. STAFF RECOMMENDATION: The town has currently included a 1% increase to the annual operating budget for the EVC ($52,015) for 2017. L. Vail Valley Athlete Commission (WF) BACKGROUND INFORMATION: Vail Valley Athlete Commission is requesting $10,000 to enhance athlete opportunities. This is a 66.7% increase over 2016 funding. STAFF RECOMMENDATION: Staff recommends a 1 % increase over prior years funding ($6,000) for a total of $6,060. M. Children's Garden of Learning BACKGROUND INFORMATION: Children's Garden of Learning is requesting in-kind services of $5,000 for snow plow services. STAFF RECOMMENDATION: Staff recommends funding this request for in-kind services consistent with prior years. 24 November 1, 2016 - Page 125 o N. YouthPower365 (VVF) BACKGROUND INFORMATION: YouthPower365 is requesting $10,000 to support a new Nordic Ski program at Red Sandstone Elementary School as part of the current PwrHrs after school program. STAFF RECOMMENDATION: Staff does not recommend the funding of this program based on the premise that after school programing funds should be provided by the school district or County Health and Human Services and is not an appropriate use of Vail taxpayer dollars. O. Vail Mountain School BACKGROUND INFORMATION: Vail Mountain School is requesting $25,000 for reconstruction and resurfacing of Bandoni Alumni Field. This is approximately 3% of the total budget for reconstruction and resurfacing of the 13 year old field. STAFF RECOMMENDATION: Staff does not recommend the funding of this program based on the premise that capital support of a private organization is not an appropriate use of Vail taxpayer dollars. P. Staring Hearts BACKGROUND INFORMATION: Staring Hearts is requesting to $20,000 to place two additional defibrillators in high traffic locations within the Town of Vail. In addition they will provide signage for the new equipment and train all Town of Vail staff in lifesaving skills. STAFF RECOMMENDATION: Staff recommends funding the two additional defibrillators from the Capital Projects Fund to be placed within the town. There are currently 23 defibrillators. Q. Red Sandstone Elementary (RSES) BACKGROUND INFORMATION: Red Sandstone Elementary is requesting $29,000 to create a Science Technology Engineering and Mathematics (STEM) Lab. Funding will be used to create and establish the Lab and purchased relevant technology and materials. The amount requested is 100% of project costs. STAFF RECOMMENDATION: Staff does not recommend the funding of this program based on the premise that capital and program support should be provided by the school district and is not an appropriate use of Vail taxpayer dollars. In addition, staff recommends waiting for the ballot issue results, due to potential capital improvements at RSES. 25 November 1, 2016 - Page 126 0 IN-KIND REQUESTS R. Ski & Snowboard Club of Vail BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding (valued at $5,284) for 4 days use of Dobson for their annual Ski & Snowboard Swap. STAFF RECOMMENDATION: Staff recommends funding the in-kind request for two days (out of four requested) with appropriate approval and coordination with the Vail Recreation District. However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days. The Ski & Snowboard Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. S. Vail Junior Hockey Association BACKGROUND INFORMATION: The Vail Junior Hockey Assn. is requesting in-kind funding for 18 days at Dobson valued at $23,778 (3 weekends during November 2017 and four days in January 2018) and the use of the Donovan Pavilion for one day (valued at $3,000). In addition, they are requesting 25 one -day parking coupons ($625) for tournament participants (November 17-19, 2017 and January 12-14, 2018). STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2016 by providing 5 days of ice time (out of 16 requested), subject to approval and coordination with the Vail Recreation District for the ice time. If there are enough available days at Dobson remaining prior to this event, staff recommends providing the full amount of days. Staff recommends waiving the fee for a one day use at Donovan Pavilion for Monday -Thursday use, contingent upon approval and coordination with the Donovan Management Company regarding availability. However, the Hockey Assn. will be responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as set-up, tear -down, cleaning and utilities. Staff does not support an increase from the prior year's contribution. T. Skating Club of Vail BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 12 days use of Dobson valued at $15,852. STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 12 requested) valued at $6,605 subject to approval and coordination with the Vail Recreation District. The Skating Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days (days will be released by August 1St 2017). U. Special Olympics BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 46 parking vouchers valued at $1,150 to be used on Sundays starting January 1, 2017 except for 26 November 1, 2016 - Page 127 o President's Day weekend. STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years for the Lionshead parking structure only, with one-time entry/exit coupons (total of 46) valued at $1,150. V. Foresight Ski Guides BACKGROUND INFORMATION: Foresight Ski Guides is requesting four blue parking passes (valued at $4,400) for the 2016- 2017 ski season. Foresight provides parking to volunteer guides, half of which drive from Denver who need to be parked and ready to meeting their visually impaired participants by 8:30am. Local guides usually take public transportation and/or carpool. Foresight provides challenging recreation opportunities to visually impaired participants (adults and children) and guides. STAFF RECOMMENDATION: Staff recommends providing two blue passes, as was approved in the past several years valued at $2,200. W. SOS Outreach BACKGROUND INFORMATION: SOS Outreach is requesting 25 parking vouchers (valued at $500) for the 2016/17 ski season to be used by program coordinators hauling gear to and from the mountain for the winter skiing and snowboarding programs for underserved youth. They have also requested one Gold Pass to be used for fundraising efforts. STAFF RECOMMENDATION: Staff recommends providing 25 parking vouchers for the 2016/17 ski season to be used by program coordinators. X. Small Champions of Colorado, Inc. BACKGROUND INFORMATION: Small Champions of Colorado is requesting in-kind services for 60 parking vouchers to use on nine off peak Sundays (valued at $1,350). STAFF RECOMMENDATION: Staff recommends the parking vouchers to be used on winter Sundays. Y. American Contract Bridge League BACKGROUND INFORMATION: American Contact Bridge League is requesting an inkind contribution of Dobson Arena for a regional bridge tournament for 7 days starting September 18, 2017- September 24, 2017(valued at $9,247). The tournament will draw approximately 525 attendees for a 3 to7 day period. STAFF RECOMMENDATION: Staff recommends providing 7 days use of Dobson (out of 7 requested) valued at $9,247 subject to approval and coordination with the Vail Recreation District. The American Contact Bridge League will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days (days will be released by August 1 st 2017). 27 November 1, 2016 - Page 128 o TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5-year plan Project timing changed from prior 5-year plan Revisions / newly added project q= * Placeholder items 2021 2% Ammended 2016 2017 2018 2019 2020 Revenue 4.5% 2% 2% 2% 2% Total Sales Tax Revenue: $ 25,588,000 $ 26,100,000 $ 26,622,000 $ 27,154,000 $ 27,697,000 $ 28,251,000 2017 proposed at a 2% increase from 2016 amended; then 2% each year Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 62/38 62/38 Sales Tax - Capital Projects Fund $ 9,723,000 $ 9,918,000 $ 10,116,000 $ 10,319,000 $ 10,525,000 $ 10,735,023 38% to CPF Use Tax 1,545,000 1,545,000 1,591,350 1,639,091 1,688,263 1,738,911 2017 flat with 2016; no new major redevelopments assumed Federal Grant Revenue 544,800 - - - - - 2015-2016: Bridges at Nugget Lane and Bridge Rd Other State Revenue 123,603 - - - - - CDOT share of funding for 1-70 Underpass study Lease Revenue 197,295 159,135 164,067 164,067 164,067 164,067 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K) Project Reimbursement 246,778 65,000 65,000 65,000 65,000 65,000 2016: $16.8K VRD reimbursement for phone system fees; $230,000 underground utility project; 2017-2021 $65K per year revenue share agreement with Resort App Timber Ridge Loan repayment 461,065 463,252 463,212 463,171 463,129 463,086 Principal and interest on $8M loan to Timber Ridge Fund Earnings on Investments and Other 149,281 113,588 118,047 1 150,796 84,318 60,248 0.7% rate assumed on available fund balance Total Revenue 12,990,822 12,263,975 12,517,676 12,801,125 12,989,777 13,226,336 Maintain Town Assets Bus Shelters 50,000 50,000 30,000 30,000 30,000 30,000 Annual maintenance Parking Structures 703,000 690,000 690,000 690,000 690,000 740,000 2016 - 2021 various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs; 2021 increase for interior finishes and deck sealing Traffic Impact Fee and Transportation Master Plan Updates 150,000 pr 582,625 448,500 5,000 5,000 - _ - 2016: Update of Traffic Impact Fees: $65K; Transportation Master Plan: $85K; 2018: Complete and adopt Vail Transportation Master Plan: $80K Neighborhood Bridge Repair - - Major Bridge Repair Projects based on bi-annual bridge inspection 2016 - 2021 various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). 2017: Includes Community Development Conference room furniture ($18K), remodel of lockers and restroom at Vail Transit Center ($100K) and roof for PD building (pending municipal renovation) ($100K). Facilities Capital Maintenance 341,125 421,750 753,000 403,500 Donovan Park Pavilion 5,000 5,000 755,100 5,100 2016-2021- annual maintenance; 2020 includes HVAC replacement Street Light Improvements 199,192 50,000 50,000 75,000 75,000 75,000 2016: new street lights and to refurbish residential lighting ; Annual maintenance(2016-2021) Capital Street Maintenance 1,290,000 1,320,000 1,145,000 1,150,000 1,270,000 1,150,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; - - - 2020: Vail Village boiler replacement; 2021: Snowmelt boiler replacement at Solaris plant West Forest Bridge Repair 350,000 Major Bridge Repair Projects based on bi-annual bridge inspection Kinnickinnick (West) Bridge Repair 350,000 Major Bridge Repair Projects based on bi-annual bridge inspection Town-wide camera system 22,000 70,000 70,000 Audio -Visual capital maintenance 18,000 84,000 18,000 Document Imaging 30,000 43,000 30,000 Software Licensing 51,000 56,000 57,680 Police Taser Replacement 31,849 - - Training Mgmt. softwa - 5 3 Automated External Defibrillator 9,870 - 70,000 22,000 22,000 2016 includes $22K for replacement of cameras and equipment; Recorders cost $7-8K each; cameras range from $800 - $3,800 each; '2017-2019 replace botch system(30 cameras); 2020-2021 includes $22K per year for replacement cameras and equipment 18,000 18,000 18,000 $18K annual maintenance/replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center, etc.; 2017: Additions include $27K Grandview media wall replacement, $18K camera replacement, $25K replacement of one recorded for cameras (TOV has three) 30,000 30,000 30,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. 2017: $22K for 25 Laserfiche licenses, $21 K for annual maintenance 59,410 61,193 62,417 Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products - - - To replace outdated equipment purchased in 2007 -ILolice PeACEq training mgmt. software to track training and employee evaluations 2016: To add defibrillator to remaining police cars Public Safety ID Card Printer 8,740 Requesting printer specific to the "Salamander' software shared with regional agencies; Allows easy tracking of all resources on large events or incidents with the badges & barcodes printed 28 November 1, 2016 - Page 129 of 354 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project q= * Placeholder items 2021 Ammended 2016 2017 2018 2019 2020 Police Body Worn Cameras 69,585 For the purchase of 20 cameras for sworn officers, software licenses ($23.7K) plus server hardware ($15K) for the purposes of storing data Thermal Imaging Cameras For the purchase of 3 cameras (2018,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers VHF Radios - Fire Dept _ 13 VHF radios ($2,450/each) for incidents outside of Eagle County; Will enable communication with other agencies using this technology such as Summit County Hardware Purchases 150,000 1,000,000 12,000 50,000 50,000 350,000 50,000 Scheduled rotation of PCs, printers and servers; Two additional Simplivity Omnicube nodes in 2016 at a cost of $45K each; 2017: $120K PC and laptop replacements (150-175 total); $55K Omnicube at Fire Station3; $300K in 2020 for scheduled replacement of larger servers Data Center (Computer Rooms) 15,000 15,000 15,000 15,000 15,000 2016: Increase includes remodel / retrofit of upper and lower computer rooms ( power, heating / cooling, fire suppression). Possible relocation into a combined room offsite is being explored. Website and e-commerce 12,000 12,000 12,000 12,000 12,000 Internet security & application interfaces; website maintenance; includes $550/month for web hosting svcs Comm Dev ArcGIS System - - - Web access to town GIS information (similar to County's website GIS product) Fiber Optics / Cabling Systems in Buildings 15,000 15,000 15,000 15,000 15,000 15,000 2016 - 2021: to repair, maintain & upgrade cabling/network Infrastructure Network upgrades 30,000 30,000 30,000 30,000 200,000 30,000 Computer network systems - replacement cycle every 3-5 years; 2015, 2020 replacement of switches and routers Phone System Upgrade 56,778 - - 2017: IPO Phone system replacement ($40K), normal replacement of Ipads, (phones $20K Public Wi-Fi Systems - 250,000 Upgrade/replace public Wi-Fi system initially installed by Crown Castle Business Systems Replacement 44,079 50,000 250,000 50,000 191,200 - - - Community Development permitting software project Public Safety System 50,000 50,000 50,000 Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance; 2017: WebRMS upgrade ($150K), Dispatch remodel console replacement ($16K), Fire and police mobile data computer replacement ($24K), Audio Visual EPC ($10K) Transit Center Generator 2016: Replacement of generator at the Vail Village transit center; includes re -landscaping and re -wiring. To purchase updated extrication equipment that will work with newer and more advanced vehicles Police E -ticketing system 151,024 Electronic ticketing system; reduces data entry done by officers to record physical tickets; will interface with Full Court system Generator for East Vail Fire Station 50,000 To replace outdated generator at Station 1 Portable vehicle lift Fire engine equipment Vehicle Expansion 55,000 - Replacement lift to service vehicles in fleet; current lift is 30 years old - 1,200,00 To purchase the necessary fire engine equipment to fully equip 4th fire engine; this will allow this vehicle to be used when other engines our being repaired or in an emergency - - 50,0 AN 145,000 746,500 200,000 2016: 4 flatbed pick up trucks for Streets crews, Electricians, Irrigation crew, and Wildland Fire; Class 8 Dump 2017: Truck with end dump loader ($21 OK), Snowplow ($21 OK), Loader with plow($290K) , sweeper broom for loader ($25K); 2018: Snow Blower ($200K), ; 2021: Ladder truck replacement Total Maintenance 5,629,442 4,259,520 3,158,180 3,103,023 5,508,293 4,483,017 Enhancement of Town Assets Guest Services Enhancements/Wayfinding 1,077,624 - - - Guest Service / Wayfinding enhancements outside of VRA district Fire Station Alert Syste _ _ _ Fire Station Alerting System to improve response times. This sytem will work with the Dispatch system and the timing is being coordinated with Eagle River Fire East Vail Fire Station Energy Enhancements East Lionshead Circle Vantage Point Walk VRA 3,569,130 Renovation of East Vail fire station; Generator is most urgent issue; Duty quarters have sewage/drainage problems; Residential quarters need improvements 92,900 185,000 Implementation of energy audit enhancements; includes LED lighting project with shared cost of $170K from Holy Cross Improvements to Vantage Point walkway as requested by Vantage Point 29 November 1, 2016 - Page 130 of 354 Ammended 2016 2017 Pedestrian Safety Enhancements 410,000 Fire Equipment 16,000 Library Self -Check System Updates - 18,000 East Meadow Drive Snowmelt 800,000 Slifer Plaza/ Fountain/Storm Sewer 1,350,000 West Vail Interchange Sidewalk Repair - Neighborhood Road Reconstruction 79,006 Neighborhood Bridge Reconstruction 503,412 1,000,000 I(ronshead Parking Structure Landscape Renovations (VRA Fire Breathing Apparatus 46,603 298,000 Colorado Ski Museum renovation 500,000 Parking Entry System / Equipment - Radio Equipment replacement Bus Camera System Hvbrid Bus Battery Reolacement 54,358 431,772 Replace Buses 3,524,000 3,083,500 250,000 17r nnn Bus Wash Equipment Buzzard Park Window Replacement Resort App Public Works Shops & Maintenance Buildings Public Works Equipment Wash Down/WQ Improvements Total Enhancements New Assets Municipal Redevelopment 250,000- 11,044,805 7,202,500 6,475,770 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project q= * Placeholder items 2018 2019 2020 2021 2016: $410K for Phase I of pedestrian safety enhancements; Phase I includes W. Lionshead Circle, municipal 1,500,00 crosswalk, West Vail mall crosswalk, Main and West Vail roundabouts; 2017: Phase ll- Vail Valley Drive and Glen Lyon Crosswalk sign and lighting; 2018: Lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16 - 2016 $16K request for fire hose replacement 16,000 - Library replacement kiosk and security gate replacement requested 750,000 Snowmelt major repairs from Solaris to Austria House/Covered Bride area to be done at same time as the Slifer Plaza construction. This includes paver removal, snowmelt, asphalt replacements with concrete pavers - - Repairs to Silfer Plaza fountain and storm sewers 500,000 - Underneath the I-70 bridge sidewalk is damaged 200,000 4,250,000 4,600,000 2016: Continuation of 2015 shared project with ERWSD on Rockledge Rd; East Vail road reconstruction design in 2018, Phase I in 2019, Phase II in 2020, Phase III was eliminated. 1,050,000 - - Nugget Lane and Bridge design in 2015-2016 and construction in 2017-2018. Partial Funding is from Federal grants Improvements to parking structure landscaping Replacement of all (30) cylinders/compressors purchased in 2007; Updated model addresses safety issues that have been identified in the current model, such as failure in high temperature environments; New units would also allow interoperability with surrounding departments who have gone to this updated unit type. Original budget increased by $23K Town contribution toward expansion and remodel of Colorado Ski Museum (will roll into 2017 during spring supplemental) - 2017: East Betty Ford Way remote access parking equipment for the ADA gate to operate remote Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only 600,000 - - include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018) - 15,000 15,000 Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc. - - Scheduled replacement; Estimated life of 6 years ; 2016: 8 buses scheduled for replacement ($440.5K per bus); 2017: 7 buses ordered in 2017 scheduled for replacement 5,790,000 and delivery in 2018 ($440.5K per bus) 2020: 7 buses for replacement at $800K each, plus 4 charging stations at $40K each, and $30K for additional power chargers. Grant funding is being pursued. - Interior equipment needs replacement; - Replace windows at town -owned employee housing 65,000 65,000 65,000 65,000 Town 'Resort App" mobile application annual fee; offset by revenue sharing agreement 2017-2018: Public Works shops heater replacements ($150K each in 2017 and 2018) ;2018: $150K Design for PW 13,500,000 - - building remodel 2019: Expansion and remodel based on approved master plan for the Public Works shop complex to accommodate equipment added over the years Exterior wash area for large trucks not safe in the winter; request also includes improvement to how the waste water is disposed 4,231,000 18,745,000 10,470,000 65,000 Planning money shifted to 2015/2016; 2016 is a placeholder for a significant remodel should a complete reconstruction not occur. This cost is an estimate only, actual cost will depend on the scope of the project. 30 November 1, 2016 - Page 131 of 354 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan ' Project timing changed from prior 5 -year plan Revisions / newly added project * Placeholder items 2021 2019 (design in 2018) based on VVMC plans for expansion; Improvements would span from LH Parking structure to Municipal building; funded by VRA see transfers below). This does not include roundabout for large retaining walls. Ammended 2016 2017 2018 2019 2020 Frontage Road improvements (VRA) - 100,000 3,500,000 Chamonix Housing Development 1,795,013 - - - Infrastructure, planning and design for future housing development; housing construction is currently unfunded 1-70 Underpass (VRA) 3,682,437 3,250,000 2015-2017 is the town's portion of this project since we were awarded RAMP funding from CDOT and includes the budget increase approved by both Council and CDOT Public Art (VRA) 330,000 - - 1-70 Underpass art project originally budgeted in 2018 Lionshead Medians (VRA) - - 100,000 1,400,000 Median construction from LH parking structure to Vail Spa East LH Circle pathway to Dobson (VRA) 100,000 790,000 - - Improve connection from the E LionsHead bus stop to Dobson; planning/design in 2016; Project will be delayed until 2017/2018 pending master plan revision Dobson Plaza (VRA) 100,000 975,000 Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts); planning/design in originally scheduled in 2016 is delayed until 2017/2018 pending master plan revision Buy -down Program(Affordable Housing) 227,094 Carry -forward of program funding; 2017 - 2021: Placeholder for deed Restriction purchase program based on Affordable Housing Strategic Plan- contingent upon council approval of program policies and implementation plan Buy -down Program Funded by Pay -in-Lieu 2,816,230 Carry forward current balance of program funding: Housing funded directly by Pay -in -Lieu fees collected from developers; Request to use toward the deed restriction purchase program pending approval of program policies Underground Utility improvements 230,000 - - - - Underground utility improvements for Rockledge Road, $50K; 1-70 Underpass (CDOT $105 & Holy Cross $75K) Total New Assets: 15,756,544 3,750,000 2,365,000 4,100,000 1,900,000 500,000 Total Expenditures 32,430,791 15,212,020 9,754,180 25,948,023 17,878,293 5,048,017 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority 4,327,437 3,585,000 1,915,000 3,650,000 1,450,000 50,000 2016: 1-70 Underpass art project originally budgeted in 2018 ($330K); Crosswalk lighting at W. Lionshead Circle ($65K); 1-70 underpass ($3.68M), Frontage Rd improvements; East LH and Dobson Plaza improvements ($200K); annual LH parking structure maintenance ($50K); 2017: 1-70 Underpass, Lionshead parking structure landscape improvements and Vantage Point Walk Revenue Over (Under) Expenditures (15,112,532) 636,955 4,678,496 (9,496,899) (3,438,515) 8,228,319 Beginning Fund Balance 31,339,419 16,226,887 16,863,842 21,542,338 12,045,439 8,606,924 Ending Fund Balance 16,226,887 16,863,842 21,542,338 12,045,439 8,606,924 16,835,243 31 November 1, 2016 - Page 132 of 354 32 November 1, 2016 - Page 133 of 354 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project " Placeholder items 2021 Ammended 2016 2017 2018 2019 2020 Revenue -10% -5% 2% 2% 2% Real Estate Transfer Tax 6,500,000 5,850,000 6,114,000 6,236,000 6,360,000 6,487,000 2017 is a 10% decrease from 2016 budget and a 3.8% decrease from 2015 actuals. 2018 assumes additional sales of Lion units plus 2% on RETT collections pre -Lion Golf Course Lease 137,347 140,094 142,896 145,754 148,669 151,642 Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation Enhancement Account" (accompanying expenditure listed below) Intergovernmental Revenue 28,500 720,000 20,000 20,000 20,000 20,000 $20K Lottery fund proceeds; 2017 $700K CDOT TAP Grant for water quality improvements at East Vail Interchange Project Reimbursements 1,153,198 - - - - - 2016: VVF loan repayment for amphitheater ($1.122M); Donations 6,000 - - - - 2016: Sole Power Donations Recreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other 28,861 33,064 21,159 16,742 22,858 24,814 0.7% rate assumed Total Revenue 7,863,906 6,753,158 6,308,055 6,428,495 6,561,526 6,693,457 Expenditures Maintain Town Assets Annual Park and Landscape Maintenance 1,605,100 1,577,134 1,639,000 1,678,000 1,719,000 1,761,000 Ongoing path, park and open space maintenance, project mgmt.; 2017 added 0.5 FTE for turf & irrigation due to estimated increase in park maintenance for Booth Creek Park and I- 70 underpass medians Management Fee to General Fund (5%) 325,000 292,500 305,700 311,800 318,000 324,350 5% of RETT Collections - fee remitted to the General Fund for administration Tree Maintenance 65,000 65,000 65,000 65,000 65,000 66,300 Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on town -owned property at approx. $120 per tree; Initiating tree -planting program for lost trees; Will use savings in 2016 to fund additional 2017 work Forest Health Management 258,738 268,655 274,028 279,509 280,066 285,667 Operating budget for Wildland Fire crew; 2017 increase for replacement of 1 radio ($4.5K) and new wildland hose ($4K) Intermountain Fuels Reduction 63,700S - - 2016 includes $63.7K for Phase I of Intermountain Fuels Reduction Project; 2017: $709K for Phase II as approved by Council Street Furniture Replacement 77,033 50,000 25,000 10,000 50,000 51,000 2016 increased for recycling containers; also includes annual replacement or capital repairs, benches and bike racks Rec. Path Capital Maint 104,000 109,724 110,986 127,287 113,631 115,017 Capital maintenance of the town's recreation path system Park / Playground Capital Maintenance 104,981 83,025 110,826 100,155 99,763 100,401 Annual maintenance items include projects such as playground surface refurbishing, replacing bear -proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance Alpine Garden Support 69,010 69,700 70,397 71,101 71,812 72,530 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increase Alpine Garden - Fountains - 30,000 - - - Contribution request for assistance with repairs to water fountains Eagle River Watershed Support 68,260 45,450 46,814 48,218 49,664 50,658 Annual support of the Eagle River Watershed Council programs with 1 % increase for 2017; 2016 increased due to rollover of unused 2015 funds Public Art - Operating 104,132 106,846 108,983 111,163 113,386 115,654 Art in Public Places programming Environmental Sustainability 472,500 474,645 434,138 442,821 451,677 460,711 Environmental Sustainability programs ; 2016 includes $64K for Global Sustainable Destination certification initial year and $62K in 2017 to complete the process; $12K for energy management software to track the town's progress toward goals; $15K Solar feasibiity study Total Maintenance 3,317,454 3,850,335 3,190,872 3,245,053 3,331,999 3,403,287 Enhancement of Town Assets 32 November 1, 2016 - Page 133 of 354 33 November 1, 2016 - Page 134 of 354 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5-year plan Project timing changed from or 5-year plan Revisions / newly added project " Placeholder items 2021 Gore Valley Trail Realignment at Lionshead gondola Ammended 2016 2017 2018 2019 2020 Gore Valley Trail Realignment - 50,000 600,000 Gore Valley Trail Reconstruction Conoco to Donovan - 400,000 - Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion Glen Lyon Rec. Path Reconstruction IIIIIIIIIIIIIIIIIM - - Reconstruction of Glen Lyon Rec Path to be completed with the construction of the 1-70 underpass North Recreation Path- Sun Vail to Pedestrian Bridge 125,000 North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge Chalet Road Sport Courts 1,047,630 - - Construction of Sport Courts on Chalet Road Soft Surface Trails - 100,000 100,000 Trail enhancements Ford Park Landscape Enhancement 200,000 - Ford Park landscaping improvements (in current areas - no net increase to size) - To purchase a wildland shelter safety device Donovan Park Improvements 375,661 2016 safety improvements to playground / park (10-11 years old); includes new picnic shelter Library Recreation Path Reconstruction 10,000 - - - - Reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft. wide concrete trail, repairs to eroded culverts at Middle Creek and stream bank erosion repair (50 ft. section); Stream bank/tract mitigation 780,561 400,000 400,000 400,000 400,000 Based on Eagle River Water District study results; Includes estimates for stream bank repairs (from water to bank) and riparian repairs (from bank to land area and revegetation); Project will span several years as part of "Restore the Gore" Water Quality / Storm Water Dowd Junction repairs and improvements 1,000,000 500,000 1,000,000 1,000,000 1,000,000 1,000,000 Storm water and water quality projects as part of "Restore the Gore"; $51.5K in 2017 is for signage, marketing ect. 397,457 800,000 1,160,000 Re-stabilization of Dowd Junction path; Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Watershed Council (ERWSC) East Vail Water Quality TAPS 125,000 East Vail Water Quality Improvements; CDOT TAP grant funding of $700K in 2017 East Vail Interchange Improvements 125,000 150,0001 - Landscaping design and construction of the interchange: $1,164,764; Permanent Skate Park ark Safety Improvers Stephens Park Safety Improvements 294,664 2016 to complete construction for permanent skate park in LH parking structure 225,000 J - 150,000 100,000 - Placeholder for general park safety improvements based on inspection report - 210,000 - Access improvements to include extended sidewalk, new stairs and other site improvements; playground was built in 1990's Buffehr Creek Park Safety Improvements Replacement 14-yr old "catalog" playground equipment with custom build in 2019; $60K to add a picnic shelter; previously budgeted in 2017 Ellefson Park Safety Improvements improvementParK Replacement 13-yr old "catalog" playground equipment with custom build in 2018 Park improvements and upgrades including shelter upgrade, ADA access, drainage improvements, playground mtc, new stairs added to west end, irrigation improvements, and planting around pond Ford Park Portal Improvements 510,000 TOV portion of improvements to six portals into Ford Park; Matching contribution from Vail Valley Foundation Ford Park Playground/Lower Bench Improvements - 2017: Schoolhouse garden ($150K), shelter at the sports fields ($150K); 2019: Tennis Courts and path to East Betty Ford Way Vail Trail 224,452 Vail Trail from Golden Peak to East Vail dependent on Open Lands Plan Gore Valley Trail Bridge Replacement brary Reading Area Reconstruction of south bridge abutment due to significant scour Exterior landscaping and site work enhancements for an outdoor reading area Booth Creek Park 2,422,200 Redevelopment of entire park including tennis courts, covered areas and playground structures; Tennis court ($262K) and playground ($385K) originally budgeted in 2014 will occur when overall park is reconstructed. 33 November 1, 2016 - Page 134 of 354 34 November 1, 2016 - Page 135 of 354 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions /newly added project " Placeholder items 2021 85,000 To purchase sculptures, artwork, art programs and events; remainder is re -appropriated Ammended 2016 2017 2018 2019 2020 Public Art - General program / art 511,229 85,000 85,000 85,000 85,000 each year to accumulate enough funds Public Art - Winterfest 42,837 - - - Annual Winterfest event; approximate cost of $25K per year; rely on donations; carryover balance each year to recognize donations. Total Enhancements 8,216,691 3,834,764 3,135,000 2,052,500 2,595,000 1,235,000 VRD-Managed Facility Projects Recreation Enhancement Account - 140,094 142,896 145,754 148,669 151,642 Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance; 2016: $400K for storage building; asphalt driving and parking area; 2017: Design and planning to replace bridges at holes 13 & 14 ($50K), replace stone veneer with timber railings ($16.4K),rebuild irrigation pumps ($13.1 K); 2018: Replacement of bridges at holes Golf Course - Other 551,822 79,504 384,769 8,296 171 106 98,759 14 &15 ($370.7K), replace radiant tube heaters ($11.3K) and pump house exterior ($2.8K); 2019: crackfill and seal driveway ($2.5K), replace timber planking at hole 1 ($5.8K); 2020: Replace roof ($134.3K), repair wood trim ($21.5K), stain fence ($1.8K), crackfill & seal parking lot ($13.4K); 2021: streambank restoration ($61.5K), pump house exterior ($3.1 K), replace HVAC ($14.8K), replace furnace & heater units ($17.2K), stain trim ($2.2K) 2016 pavers and concrete slab replacement ($54K); 2017: remodel rink bathrooms and changing rooms ($131.1 K), rock wall repair ($10.5K), clean wood structure ($38.2K), Dobson Ice Arena 54,089 364,534 68,206 103,175 2,460 replace pumps ($45.9K), redesign and rebuild electrical room ($120.2K); 2018: replace windows and heat pumps ($68.2K); 2019: replace exterior doors($85.8K) and repair damaged walkways ($17.4K); 2020: replace steel gates ($11.9K) and exterior lighting (19.1 K); 2021: paint exhaust stacks ($2.5K) 2016 & 2017: replace roofing on tennis center ($81.5K), replace gutters ($9.3K), remodel Ford Park / Tennis Center Improvements 58,245 120,000 4,179 bathrooms ($31 K), replace lockers ($13.1 K), furnace ($13.7K), hot water tank ($7.6K), and base board heaters ($18.6K); 2018: stain wood siding of concessions ($5.6K) and restrooms ($5.61K) ; 2020: replace exterior doors ($4.1 K) 2016: rooftop replacement for restrooms and athletic field ($21.3K); 2017: paint wood Athletic Fields 21,250 8,195 6,078 9,716 structure and exterior trim ($8K); 2018: Seal coat and crackfill in parking lot ($6K); 2021: 40,80016,489 - 9,754 40,000 - - 69,754f Repair exterior and seal coat and crackfill in parking lot ($9.7K) Gymnastics Center - 2016/2017: Install cooling system ($57.5K) Nature Center - - 2016 Exterior windows, doors, wood siding and slope roof ($69.8K) ; 2017: Research on historical preservation and design $40K Total VRD-Managed Facility Projects 795,960 768,816 613,205 257,225 355,000 262,577 New Assets Total includes $1.165M reimbursement from VRD, allocation of Recreation Enhancement Golf Clubhouse & Nordic Center 8,510,363 - - - _ - Funds $765,440, Conference Center funds of $3.8M, current RETT funds of $538,189 (Total project cost estimated at $13.8M, which includes previously spent RETT funds of $705,571 from 2012 & 2013) 2016: Lighting control system(97K), transformer enclosure replacement(35K), a manual Ford Park Improvements & Fields 392,190 traffic gate(48K), and 100K contingency; Continuation of 2015 Ford Park projects in 2016 ($112K) Total New Assets: 8,902,553 - - - - - Total Expenditures 21,2329658 8,453,915 6,939,076 5,554,778 6,281,999 4,900,865 34 November 1, 2016 - Page 135 of 354 35 November 1, 2016 - Page 136 of 354 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project " Placeholder items 2021 Ammended 2016 2017 2018 2019 2020 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority 294,664 - - - 2016 Completion of Lionshead Skate park Revenue Over (Under) Expenditures (13,074,088) (1,700,757) (631,022) 873,718 279,527 1,792,592 Beginning Fund Balance 17,797,519 4,723,431 3,022,674 2,391,653 3,265,370 3,544,897 Ending Fund Balance $ 49723,431 $ 3,022,674 $ 2,391,653 $ 3,265,370 $ 3,544,897 $ 5,337,489 35 November 1, 2016 - Page 136 of 354 Revised post -Budget Preview meeting on 09/26/16 **Costs are estimates** Priority I Parking Expansion - LionsHead Chamonix Housing development Priority II LionsHead Parking Structure Enhancements Priority III Main Vail Round -about Major Reconstruction West Vail Round -about Major Reconstruction TOV share of Evergreen/VVMC roundabout Newly -identified projects: Purchase of forest service land New biking & hiking trails (Vail Trail/Open Lands Plan) Phase II of Timber Ridge redevelopment Bus Stops/Shelters Community Ice Skating Renovation of Town Mgr. residence Public Works Asset Management system Eligible for funding from Capital Projects VRA RETT Fund Description Status $18.1 M - $36.2M Cost range due to one or two levels (400 spcs with 2 levels; 200 spaces with one) Infrastructure completed and design included in budget; Council will review more In progress detailed plans at upcoming meeting; future decision project financing Does not add spaces, but brings remainder of structure up to standards of new transit 3,500,000 center and current codes; enhances guest experience; includes heated stairways on east side- will not be funded until the Vail Master Plan is complete 3,600,000 Tier III due to 1-70 Underpass; may re-evaluate Recent paving and 1-70 Underpass project will extend the life of current roundabouts need once underpass completed 1,000,000 Tier III due to 1-70 Underpass; may re-evaluate Recent paving and 1-70 Underpass project will extend the life of current roundabouts need once underpass completed Staff estimates that this project may be 10 years out (from 2015); Per Council 7/7/15 leave on the list as Priority III for now Study being done to determine the feasibility of the purchase of town adjacent forest service land On hold until Open Lands plan is completed Per TROC board, not within 5 -year plan; Per Council 7/7/15, recent capital improvements have extended life for 7 years 1,750,850 New bus stops at Transit Center, West Vail, Vail Village, Timber Ridge, and Muni Building for potential Line Haul bus service Outdoor community ice at some of Vail parks such as Donovan Cost Accounting/Asset mgmt software- Not included in $150K is an ongoing 150,000 operating cost of $52K per year. Funding Resource Options: Projected Fund Balance by end of 2021: 7,241,312 3,814,175 20,440,002 November 1, 2016 - Page 137 of 354 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING FUND Revenue Business Licenses Earnings on Investments Total Revenue Expenditures Commission on Special Events Collection Fee - General Fund Total Expenditures Revenue Over (Under) Expenditures 2015 2016 2016 2017 Actual Budget Amended Proposed $ 320,899 $ 332,000 $ 378,000 $ 380,000 1,652 1,500 1,500 1,500 322,551 333,500 379,500 381,500 300,000 309,000 309,000 312,000 16,045 17,687 19,987 19,000 316,045 326,687 328,987 331,000 6,506 6,813 50,513 50,500 Beginning Fund Balance 196,757 213,157 203,263 253,776 Ending Fund Balance $ 203,263 $ 219,970 $ 253,776 $ 304,276 37 November 1, 2016 - Page 138 0 TOWN OF VAIL 2017 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND Revenue Town of Vail Interagency Charge Insurance Reimbursements & Other Earnings on Investments Equipment Sales and Trade-ins Total Revenue Expenditures Salaries & Benefits Operating, Maintenance & Contracts Capital Outlay Transfer to Capital Projects Fund Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 2015 2016 2016 2017 Actual Original Amended Proposed $ 3,009,550 $ 2,931,767 $ 2,931,767 $ 3,068,794 26,698 - - 10,000 9,368 14,650 14,650 14,209 160,306 104,910 104,910 152,730 3,205,922 3,051,327 3,051,327 3,245,733 976,173 1,027,669 1,027,669 1,140,936 1,224,250 1,274,331 1,274,331 1,322,013 1,066,709 821,400 852,900 1,155,200 3,267,132 3,123,400 3,154,900 3,618,149 (61,210) (72,073) (103,573) (372,416) 2194674 1,651,346 2,133,464 2,029,891 $ 2,133,464 $ 1,579,273 $ 2,029,891 $ 1,657,475 HEALTH INSURANCE FUND 2015 2016 2017 Actual Original Proposed Revenue 617,693 756,170 735,716 Town of Vail Interagency Charge - Premium $ 3,100,000 $ 3,850,000 $ 3,500,000 Employee Contributions 675,505 695,000 650,000 Insurer Proceeds 4,449 - - Earnings on Investments 15,201 10,000 12,000 Total Revenue 3,795,155 4,555,000 4,162,000 Expenditures Health Inusrance Premiums 617,693 756,170 735,716 HC Reform Fee 18,320 35,000 26,010 Claims Paid 2,208,954 3,743,830 3,340,908 Professional Fees 20,000 20,000 20,000 Total Expenditures 2,864,967 4,555,000 4,122,634 Revenue Over (Under) Expenditures 930,188 - 39,366 Beginning Fund Balance 2,335,770 3,265,958 3,265,958 Ending Fund Balance $ 3,265,958 $ 3,265,958 $ 3,305,324 38 November 1, 2016 - Page 139 0 TOWN OF VAIL 2017 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND 39 November 1, 2016 - Page 140 o 2016 2016 2017 2015 Original Amended Proposed Actual Budget Budget Budget Revenue E911 Board Revenue 797,382 742,627 742,627 766,809 Interagency Charges 1,098,628 1,175,653 1,184,738 1,245,407 Town of Vail Interagency Charge 630,588 663,214 663,214 663,307 Earnings on Investments 2,500 6,275 6,275 6,594 Other 393 - - - Total Revenue 2,529,491 2,587,769 2,596,854 2,682,117 Expenditures Salaries & Benefits 2,013,937 2,081,259 2,088,925 2,076,804 Operating, Maintenance & Contracts 461,165 513,358 515,777 505,269 Capital Outlay - - - 390,641 Total Expenditures 2,475,102 2,594,617 2,604,702 2,972,714 Revenue Over (Under) Expenditures 54,389 (6,848) (7,848) (290,597) Other Financing Sources (Uses) Transfer from General Fund 22,338 - - - Total Financing Sources (Uses) 22,338 - - - Surplus Net of Transfers & New Programs 76,727 (6,848) (7,848) (290,597) Beginning Fund Balance 873,083 895,969 949,810 941,962 Ending Fund Balance $ 949,810 $ 889,121 $ 941,962 $ 651,365 39 November 1, 2016 - Page 140 o TOWN OF VAIL 2017 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE TIMBER RIDGE FUND 40 November 1, 2016 - Page 141 o 2015 2016 2016 2017 Actual Original Amended Proposed Revenue Rental Income 1,243,719 1,304,531 1,304,531 1,402,441 Other Income 12,631 17,650 17,650 20,040 Total Revenue 1,256,350 1,322,181 1,322,181 1,422,481 Expenditures Operating, Maintenance & Contracts 588,145 510,588 510,588 529,026 Capital Outlay 172,697 236,000 285,000 281,273 Total Expenditures 760,842 746,588 795,588 810,299 Operating Income 495,508 575,593 526,593 612,182 Non-operating Revenues (Expenses) Interest on Investments 887 600 600 1,866 Loan Principal Repayment to Capital Projects Fun (351,155) (356,423) (356,423) (361,769) Interest Payment to Capital Projects Fund (138,484) (133,142) (133,142) (129,983) Revenue Over (Under) Expenditures 6,756 86,628 37,628 122,296 Beginning Fund Balance 819,563 716,625 826,319 716,625 Ending Fund Balance $ 826,319 $ 803,253 $ 863,947 $ 838,921 40 November 1, 2016 - Page 141 o ORDINANCE NO. 28 SERIES OF 2016 ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR JANUARY 1, 2017 THROUGH DECEMBER 31, 2017 WHEREAS, in accordance with Article IX of the Charter of the Town of Vail, Colorado, the Town Manager prepared and submitted to the Town Council a proposed long-range capital program for the Town and a proposed budget and financial plan for all Town funds and activities for the fiscal year; and WHEREAS, it is necessary for the Town Council to adopt a budget and financial plan for the 2017 fiscal year, to make appropriations for the amounts specified in the budget; and NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: 1. The procedures prescribed in Article IX of the Charter of the Town of Vail, Colorado, for the enactment hereof, have been fulfilled. 2. Pursuant to Article IX of the Charter, the Town Council hereby makes the following annual appropriations for the Town of Vail, Colorado, for its fiscal year beginning on the first day of January, 2017, and ending on the 315` day of December, 2017: FUND AMOUNT General Fund $37,376,303 Capital Projects Fund 15,212,020 Real Estate Transfer Tax Fund 8,453,915 Vail Marketing Fund 331,000 Heavy Equipment Fund 3,618,149 Dispatch Services Fund 2,972,714 Health Insurance Fund 4,122,634 Timber Ridge Enterprise Fund 1,302,051 Total 73,388,786 Less Interfund Transfers (8,130,025) Net Expenditure Budget 65,258,761 Ordinance No. 28. Series of 2016 November 1, 2016 - Page 142 a 3. The Town Council hereby adopts the full and complete Budget and Financial Plan for the 2017 fiscal year for the Town of Vail, Colorado, which are incorporated by reference herein and made part hereof, and copies of said public records shall be made available to the public in the Municipal Building of the Town. This Ordinance shall take effect five (5) days after publication following the final passage hereof. 4. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 5. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 6. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE IN FULL, this 18th day of October, 2016. A public hearing shall be held hereon on the 1st day of November, 2016, at 6:00 pm at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 28. Series of 2016 November 1, 2016 - Page 143 a READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 1 st day of November 2016. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 28. Series of 2016 November 1, 2016 - Page 144 a APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK Name of organization: Bravo! Vail 2. Contact person: Beth Pantzer 3. Mailing address: 2271 N Frontage Rd W Ste C Vail, CO 81657 4. Telephone: 970-827-4307 5. E-mail address: bpantzer@bravovail.org 6. Members and Titles of your governing board: Board of Trustees Officers Godec, Dan, Chair President, GreenStar Financial Services Walton, Greg, Vice Chair Retired as Founder & CEO, Walton Construction Company, LLC Burns, Bill, Treasurer Regional President, US Bank Suggs, Susan, Secretary Philanthropist Board of Trustees Baker, Ronnie Becker, Paul Benjes, Sarah Beracha, Barry Browning, Doe Bruno, Jenn Davis, Glenn Dayton, John de Vink, Marijke Edwards, Gary Flaum, Cookie Galvin, John Gutman, Harry Hart, Linda Kosloff, Alan LeVine, Robert Mullen, Laurie Peterson, Gary Pope, Steve Special Assistant to the President, ISS Facility Services Retired Investment Specialist Associate, Faegre Baker Daniels Retired as Executive VP & CEO of Sara Lee Bakery Philanthropist Owner: Luca Bruno Inc. Regional President, Alpine Bank Philanthropist Philanthropist Presiding Independent Director, Entenrgy Corporation Philanthropist Philanthropist Director KPMG Tax Governance Institute Vice Chairman, president and CEO of Hart Group, Inc Chairman, Kosloff & Partners, LC General Manager: Antlers at Vail Owner, West Vail Liquor Mart Vice President of Strategic Initiatives, Steadman Research Institute 10/13 Communications General Manager of Arizona Local Media November 1, 2016 - Page 145 o Quayle, Brad Entrepreneur Resnick, Michele Physical Therapist Rippeto, Vicki Retired as VP The Compass Group, Inc. Rose, Byron Retired, Managing Director Morgan Stanley & Co Schanzer, Lisa Philanthropist Segal, Carole Philanthropist Smiley, Rachel Owner, Alpine Party Rentals Stone, Cathy Philanthropist Strauss, Frank Philanthropist Tansill, Doug Private Investor and Financial Consultant, Cover Harbor Partners, LLC 7. Amount of contribution requested per year: Academy of St Martin in the Fields $84,600 Dallas Symphony Orchestra $50,000 The Philadelphia Orchestra $97,300 New York Philharmonic $97,300 Education and Community Engagement Programs $7,500 Donovan Chamber and Classically Uncorked Series $10,000 Commissioning Project $10,000 $356,700 Amount of in-kind services requested per year: 1. Parking: Waive of $5,000 fee for the Upper Bench Lot (aka Donor Nest) used for donor valet parking at Bravo! Vail GRFA concerts 2. Donovan Pavilion — Chamber and Classically Uncorked Series: For the Chamber Series, up to six (6) nights at a reduced fee of $250 per day for cleaning, with access from 8am. In 2017, dates are tentatively scheduled for June 27, July 11 and 25 and August 1; in 2018 tentative dates are July 10, 17, 25 and 31. For the Classically Uncorked Series, three days and nights from 8am on day one for a 24-hour basis until 10am three (3) days later at a reduced fee of $250 per day for cleaning, with access from 8am daily. In 2017, this period of time is tentatively scheduled for August 8 to 10 and in 2018, tentatively August 7 to 9. 8. Organization fiscal year-end: September 30 9. Are your books audited? A full audit is conducted at the end of each fiscal year (September 30) by McMahan and Associates. An Independent Audit Committee established by the Board of Trustees oversees annual budgets and income and expense statements and meets independent of management with auditor. 10. What category of funding is your organization applying for? (see definitions on page 1): Signature Events 11. How will the contribution be used? Entering its 30t" Season in 2017, Bravo! Vail seeks funding from the Town of Vail to ensure the continued vitality of the Festival and to guarantee repertoire, resident orchestras, soloists and educational programs of the highest international artistic level and exceptional quality are offered to residents and visitors alike. The funding provided by the Town of Vail is vital to Bravo! Vail's ability to serve the community. Orchestral Underwriting November 1, 2016 - Page 146 0 Bravo! Vail's six-week summer festival features 21 orchestral concerts at the Gerald R. Ford Amphitheater. Six concerts are performed by each of three world-class resident orchestras Vail audiences have come to adore: the Dallas Symphony Orchestra, The Philadelphia Orchestra, and the New York Philharmonic. In addition, Bravo! Vail introduced a fourth orchestra in 2016 for a three -concert residency, London's Academy of St Martin in the Fields, marking the arrival of the Festival's first international orchestra. This four orchestra format will continue in 2017 and 2018, with the recent announcement of a contract extension with the Academy. The three 2016 Academy of St Martin concerts were wildly popular, with sold -out audiences, full capacity lawn ticket sales and extensive press coverage. These performances continued to raise Bravo! Vail's status as a Festival of the highest artistic quality and unparalleled programming. In 2017, the Academy of St Martin in the Fields is scheduled for three (3) performances between June 22 and June 25; the Dallas Symphony Orchestra for six (6) performances between June 28 and July 5; The Philadelphia Orchestra for six (6) performances between July 7 and July 15; and the New York Philharmonic for six (6) performances between July 21 and July 28. In 2018, the Academy of St Martin in the Fields is preliminarily scheduled for three (3) performances between June 21 and June 24; the Dallas Symphony Orchestra for six (6) performances between June 27 and July 4; The Philadelphia Orchestra for six (6) performances between July 6 and July 14; and the New York Philharmonic for six (6) performances between July 20 and July 27. Each orchestra's concerts are performed at the Gerald R. Ford Amphitheater in Vail and feature works that are unique to the specific orchestra's style, sound and history and balance a variety of repertoire between genres and eras. Performing alongside these orchestras is an array of acclaimed soloists and guest conductors, many of whom are considered the very best in the world. Soloists and repertoire under consideration for 2017 and 2018 include: • Vail debuts of Mahler Symphony No. 3, Rachmaninoff Piano Concerto No. 4, Mason Bates Alternative Energy, Liszt Prometheus • Popular favorites: Beethoven Symphony No. 9, Berlioz Symphonie Fantastique, Prokofiev Piano Concerto No. 2, Tchaikovsky Piano Concert No. 1, Bruckner Symphony No. 4, Sibelius Symphony No. 2 • Family -orientated programming such as classic Bugs Bunny cartoons set to orchestra with the New York Philharmonic • Return of violinist Midori who made her Vail debut to a sold -out audience in 2015 (http://www.gotomidori.com/) • Soloists including pianist Stephen Hough (http://www.stephenhough.com/), violinist Leonidas Kavakos (http://Ieonidaskavakos.com/), pianist Yuja Wang (http://yumawang.com/) • Ensembles including Roomful of Teeth(http://www.roomfulofteeth.orq/), Dover String Quartet (http://www.doverguartet.com/), Calidore String Quartet (http://calidorestrinqquartet.com/) Both Bravo's orchestral residences and chamber programming are the fundamental core of the Festival and draw year-round residents, second -home owners and tourists to Vail. According to an independent, third -party survey conducted at Bravo! Vail concerts during the 2015 Season, Colorado residents represented 52% of concert attendees while Texas and Florida residents represented a combined 18% of attendees. Furthermore, and most importantly, 66% of out-of- state visitors listed Bravo! Vail as their primary reason for their visit to Vail. In order to continue to fulfill its mission of enriching people's lives through the power of music, Bravo! Vail requests support from the Town of Vail for each of its resident orchestras. The Festival requests $84,600 per year to support the return of Academy of St Martin in the Fields in both 2017 and 2018. The 2016 residency of the Academy of St Martin in the Fields was an incredible success. Pavilion seats were sold out for each of the concerts and the lawn was November 1, 2016 - Page 147 0 completely sold out one night and near capacity the other two. The energy of the audiences was high and the announcement of the contract extension was greeted by boisterous cheers and standing ovations from both the orchestra and audience alike. Early data suggests that approximately 31 % of attendees to the Academy concerts were new to Bravo! Vail, which provides exciting opportunities for growth for both the Festival and the Town of Vail. Bravo! Vail and the Academy has now agreed to a contract extension for both 2017 and 2018, with Music Director Joshua Bell performing at all concerts. Bravo! Vail requests $50,000 per year to support the Dallas Symphony Orchestra's residency. While the Town of Vail has not opted to fund the Dallas Symphony Orchestra in the past, Bravo! Vail seeks the Town's support due to the growing popularity of the orchestra and the large population of Texas residents that make up the Vail community and have a vested interest in the Orchestra's residency in Vail. In recent years, under the direction of Maestro Jaap van Zweden, the Dallas Symphony Orchestra has established itself as one of the premiere American orchestras. At the highest point of his career to date, van Zweden has been appointed the next music director of the New York Philharmonic and will continue his career with the Dallas Symphony Orchestra through 2020-21. In 2015, Bravo! Vail saw an approximately 15.5% increase in attendance for the Dallas Symphony Orchestra's residency and one sold out concert. Bravo! Vail also requests support in the amount of $97,300 per year per orchestra for both of The Philadelphia Orchestra and the New York Philharmonic residences. The Philadelphia Orchestra's Music Director, Yannick N6zet-S6guin, recently extended his contract to 2025-26 and additionally has been named the next music director of the Metropolitan Opera starting for the 2020-21 season. N6zet-S6guin has become one of the preeminent conductor's in the world and in 2015 was named Musical America's Artist of Year. Popular support for the orchestra has grown significantly over the past few years, with its ticket sales rivaling those of the New York Philharmonic. Bravo! Vail's orchestral season concludes each year with the New York Philharmonic's residency, which truly provides the cornerstone of the Festival. These six performances see sell-out crowds, and ticket -buyers travel to Vail, brave inclement weather, and soak in every note played by America's oldest and most storied orchestra. Bravo! Vail recognizes that these requests represent an increase of past funding by the Town of Vail. The contracts for each of the Dallas Symphony Orchestra, The Philadelphia Orchestra and the New York Philharmonic require the Festival to commit to an increased payment to each orchestra of 2-3% each year of the multi-year agreements. Bravo! Vail's request to the Town of Vail represents 8.5% of the estimated total expenses for the Academy of St Martin in the Fields, less than 10% for Dallas Symphony Orchestra's and between 10-12% for The Philadelphia Orchestra and the New York Philharmonic. Bravo! Vail is incredibly grateful to the Town of Vail for its continued support and makes these increased requests in funding to keep up with the stated rising costs of providing exceptional services and world-class music. Education and Community Engagement Bravo! Vail strives to ensure its programs are accessible to everyone, remain affordable and foster music education throughout the community. The Festival therefore offers a wide range of opportunities for people to participate in high-quality and interactive free or low-cost programs. Bravo! Vail requests $7,500 to support the implementation, expansion and continued improvement of these programs offered in the Town of Vail. Bravo! Vail reaches approximately 4,000 adults and youth through its Education and Community Engagement programming in the Town of Vail alone and more than 9,000 county -wide. More than 48% of the Festival's 2016 summer schedule is free to the public, with 19 free events in Vail, and a similar balance of free versus paid events will again be offered in 2017 and 2018. Programs presented in the Town of Vail include: November 1, 2016 - Page 148 o • Pre -Concert Talks — Guest lecturers provide in-depth perspective on the evening's composers and repertoire at the Gerald R. Ford Amphitheater's lobby area. • Instrument Petting Zoo — A hands-on introduction to music that allows children to explore orchestral instruments. • Bravo! Vail After Dark — Geared toward attracting new audiences, After Dark blends the new with the traditional to present classical music in unexpected venues such as the Vail Ale House. • Piano Fellows — Professional development program for pianists which aims to nurture young pianists at the beginning stages of careers as soloists and chamber musicians. These Fellows will perform at venues throughout Vail, including Vail Chapel and Donovan Pavilion. • After -School Piano Program — Small group piano lessons for students in grades 1 through 8 during the academic year. Lessons take place in Red Sandstone Elementary and are available to any interested student. • Vail Valley Medical Center Partnership — A new partnership in 2016 with the medical center that will bring orchestra members to VVMC to perform for patients and their families. • Little Listeners @ the Library — Engaging performances at the Vail Public Library by renowned musicians geared toward children ages 3 through 7. • Free Concert Series — Bravo! Vail presents eight (8) free concerts at the Vail Interfaith Chapel featuring remarkable soloists and musicians. • Free Family Concert — An exciting and informal introduction to symphonic music for even the youngest member of the family. Bravo! Vail is dedicated to providing programs for the entire community with an added focus on reaching underserved populations and the youth. As music education in schools continues to face funding challenges, Bravo! Vail works to supplement these programs with engaging and high- quality offerings. According to a Penn State study, music education programs create a positive peer-to-peer environment which has been shown to decrease behavior problems (i.e. drinking alcohol, smoking cigarettes, shoplifting and damaging property) amongst children. In addition, in a 2012 National Endowment for the Arts study, researchers found "students who have arts -rich experiences do better across-the-board academically, and they also become more active and engaged citizens, voting, volunteering, and generally participating at higher rates than their peers." As recently as 2014, the Town of Vail has supported Bravo! Vail's Education and Community Engagement Programs. With this request representing just 3% of Bravo! Vail's Education Program budget, the Festival would be grateful to the Town of Vail for a renewal of this support. Donovan Chamber and Classically Uncorked Series Bravo! Vail requests $10,000 to support its two concert series hosted at Donovan Pavilion — the long-running Chamber Music Series, offered exclusively on Tuesday nights, and the popular and innovative Classically Uncorked Series, held for three nights each August. Donovan Pavilion was selected as the host venue of both concert series for its beautiful, intimate setting and central location. The Chamber Music Series offers something for every music taste and features seating in close proximity to the musicians and highlights amazing world class artists and may include musicians from the orchestras, various Quartets and more. In both 2017 and 2018, a minimum of four concerts will be presented. The chamber music series annually draws approximately 250 per performance and in 2015, three of the four concerts were sold out. Bravo! Vail's Classically Uncorked series, also held at the Donovan Pavilion, features three evenings of exceptional music, candle lit atmosphere, sipping fine wines, and sampling some of the area's best food. With cabaret -style seating, audience members are brought in close proximity with the musicians and are encouraged to immerse themselves in the sense of openness, receptivity, and good spirit. Classically Uncorked explores the similarities between contemporary classical music and the classical music canon. Classically Uncorked annually draws approximately 175 guests per performance. November 1, 2016 - Page 149 0 Bravo! Vail seeks the Town's support of these series due to the ever growing demand and the introduction of newer and innovative music to a wide -range of audience members. Bravo! Vail's request represents approximately 5% of the budget for these series. Commissioning Project For Bravo! Vail's 30th Season in 2017, the Festival is commissioning five different works, one for each of its four resident orchestras (approximately 8 to 10 minutes in length) and one chamber piece. Each work will be a world premiere and an international roster of some of the world's greatest composers is being assembled. Bravo! Vail intends to continue this program beyond 2017, with new music commissioned every year. The Festival believes it is the responsibility of arts organizations to contribute to the creation of new art and music, and moving forward will support an annual commissioning project to fulfill that need. The commissioning of new works by high profile international composers each year provides a major marketing opportunity for Bravo! Vail and by extension the Town of Vail. Bravo! Vail requests $10,000 per year in support of this project, representing 10% of the estimated project budget. 12. How does your request support item 1C of the contribution policy? Bravo! Vail has been a staple of the Vail community for 29 years, annually building upon and enhancing the social, financial, and cultural benefits it provides. Bravo! Vail's request for Town of Vail funding aligns perfectly with the Town's mission to maintain its status as a premiere international mountain resort community. First, the Festival is a major contributor to a vibrant and diverse local economy. The Festival's direct economic impact on the Town of Vail is significant and continues to grow year over year. In 2015, the Festival had a total direct impact of more than $9.5 million, an approximate 17.7% increase over 2014, with more than $363,000 in generated tax revenue. The industries most greatly impacted were Lodging and Hotel Expenses at $3.4 million and Food and Beverage at $3.2 million. Secondly, Bravo! Vail strives to provide the most exceptional services to its guests at all times. Bravo! Vail hosts its concerts in the Vail's finest venues, is focused on producing offerings of only the highest artistic quality, and annually looks at implementing recommendations made through surveys to ensure the community is being served to the best of the Festival's ability. According to the Festival's 2015 survey, 93% of attendees are highly satisfied with the quality of Bravo! Vail events. The Festival further aligns with the Town of Vail's mission of providing cultural and educational opportunities to residents and visitors alike by offering 21 orchestral concerts and more than 15 free educational events throughout the season in the Town of Vail alone. Bravo! Vail benefits the entire community by providing unique programs which no other organization offers, filling the summer season with world-class orchestras, chamber ensembles and soloists in a resort area known primarily for its winter activities. Not only is Bravo! Vail unique in the local community, but also throughout the country as the only festival in North America to host four of the finest orchestras in the world: Academy of St Martin in the Fields, the Dallas Symphony Orchestra, The Philadelphia Orchestra and the New York Philharmonic. Bravo! Vail continues to build on its history of excellence and garnering international recognition with this lineup of world class orchestras. Stages across Vail have been graced by musicians and conductors of the highest artistic quality and international status including Joshua Bell, Yo Yo Ma, Midori, Jaap Van Zweden, Yannick Nezet-Seguin, Bramwell Tovey, and Yefim Bronfman. Bravo! Vail provides a cultural element during the summer season, increasing Vail's prominence as a summer destination and establishing the town as a year-round destination. With 47% of audience November 1, 2016 - Page 150 o members representing attendees from outside Colorado and 1 % representing the international community, the opportunity to cultivate these visitors into annual visitors (both during the summer and winter months), second -home owners, or year-round residents is ample. Additionally, Bravo! Vail has significant impact on ensuring the future economic health of the Vail community. According to Bravo! Vail's 2015 survey, 92% of audience members stated that they are likely to return to the Festival and 31 % of ticket buyers for Academy of St Martin in the Fields are new audiences to the Festival. In addition, 94% said they are likely to recommend Bravo! Vail to a friend, setting the stage for future tourism. Bravo! Vail's Education and Community Engagement Programs also have a profound impact, reaching thousands of children and adults who might not otherwise have access to such programs. By offering easily accessible and low- cost or free events, the Festival helps to build a healthy and well-balanced community. Finally, Bravo! Vail is committed to sustainable efforts to ensure the environmental health of the community for future generations to enjoy. For instance, the Festival's office culture focuses on recycling and reusing and Bravo! Vail's electronic distribution of event invitations, ticket order confirmations, and use of electronic auction system have helped reduce paper consumption. Bravo! Vail also makes great effort to collect all copies of its Season Program Book left behind at concerts and redistribute saved copies at future performances. Finally, Bravo! Vail hosts concerts in locations which are easily accessible by public transportation or by walking. 13. Who currently funds your organization (other governments, private donations, user fees, etc.)? Bravo! Vail is funded by a variety of federal, state and local government entities, local businesses, and individual donations. The Festival receives funding from such entities as the National Endowment for the Arts, Colorado Creative Industries, Eagle County, and Towns of Gypsum and Eagle. Earned income is generated through ticket sales and program advertising. 14. Organization's mission statement: Bravo! Vail's mission statement is: Enriching people's lives through the power of music: producing the finest performances by the greatest artists, fostering music education and promoting a life- long appreciation of the arts. November 1, 2016 - Page 151 0 Bravo! Vail - September 2015 Operating Balance Sheet - confidential Liabilities and Fund Balance Liabilities 01-20215 Prior Year Accounts Payable 8/31/2015 9/30/2015 Net change Assets 01-20225 Unearned Income 01-20230 Flexible Spending Account Payable 01-10105 CB Operating Reserves $225,554.79 $225,619.68 $64.89 01-10109 US Bank Money Market $5,083.94 $5,084.27 $0.33 01-10111 USBank Operating Sweep $415,012.08 $38,136.50 ($376,875.58) 01-10112 Flex Spending Plan Account $4,836.22 $4,419.56 ($416.66) 01-10120 Wells Fargo CCTC $116,055.88 $116,058.75 $2.87 01-10122 American National Bank CD $28,967.75 $28,967.75 $0.00 01-10123 Merrill Lynch/Bank of America $187,066.12 $187,068.09 $1.97 01-10125 Wells Fargo Bank Savings Account $13,405.94 $13,374.27 ($31.67) 01-10129 Wells Fargo Bank Checking Account $266,872.01 $281,572.53 $14,700.52 01-10131 Petty Cash $200.00 $200.00 $0.00 01-10132 457 Deferred compensation $417,606.90 $461,263.83 $43,656.93 01-10135 Pledges Receivable $61,480.00 $178,962.00 $117,482.00 01-10136 Stock clearing account $3,876.22 $0.00 ($3,876.22) 01-10140 Prepaid Expenses ($6,807.00) $4,975.75 $11,782.75 01-10146 Accumulated amortization ($89,042.00) ($89,042.00) $0.00 01-10150 Equipment $364,424.65 $367,245.72 $2,821.07 01-10151 Festival Piano $58,000.00 $58,000.00 $0.00 01-10152 Leasehold improvements $127,428.87 $137,810.38 $10,381.51 01-10160 Accumulated Depreciation ($263,370.85) ($263,370.85) $0.00 01-10170 Due from - Temporarily Restricted ($5,410.00) ($5,410.00) $0.00 01-10172 Due from Endowment $100,000.00 $100,000.00 $0.00 Total Assets $2,031,241.52 $1,850,936.23 ($180,305.29) Liabilities and Fund Balance Liabilities 01-20215 Prior Year Accounts Payable 01-20217 Check clearing account 01-20223 Vacation accrual 01-20225 Unearned Income 01-20230 Flexible Spending Account Payable 01-20231 Daycare Spending Account Payable 01-20239 On account 01-20243 Deferred Compensation Oblig. 01-20250 Due to restricted Total Liabilities $548,438.34 Fund Balance 01-30280 Fund Balance - Operating Total Fund Balance $98,624.26 $99,239.05 $5,673.00 $0.00 $8,140.29 $3,340.61 ($18,993.04) ($19,405.97) ($2,026.17) ($273.71) $624.99 $208.33 $6,266.62 $5,977.20 $417,606.90 $461,263.83 ($1,911.00) ($1,911.00) $514,005.85 $548,438.34 ($614.79) $5,673.00 $4,799.68 $412.93 ($1,752.46) $416.66 $289.42 ($43,656.93) $0.00 ($34,432.49) $1,517,235.67 $1,302,497.89 ($214,737.78) $1,517,235.67 $1,302,497.89 ($214,737.78) Page 1 01-20215 A/P includes ED payout, 01-20225 includes 2014 gala reserves November 1, 2016 - Page 152 a Total Liabilities and Fund Balance 01-20215 A/P includes ED payout, 01-20225 includes 2014 gala reserves 8/31/2015 9/30/2015 Net change $2,031,241.52 $1,850,936.23 $180,305.29 November 1, 2016 - Page 153 a Bravo! Vail Music Festival 2016 Income Statement & Budget Expenses Artist Fees/Travel 01-50401 Artistic Music Director 01-50403 Artistic Staff Expenses 01-50405 Director of Artistic Planning 01-50408 Artistic Liaison 01-50413 Artist Fees 01-50416 Fiscal Year 2016 01-50417 Fiscal Year 2015 01-50418 Additional Concert Series 01-50419 New York Philharmonic 01-50420 2016 2016 2015 2015 2015 Over/Under $51.750 $69.000 6/20/2016 Budget Projections PYTD Budget Actuals PYTD Revenue $4.988 $214.848 $334.500 $335.600 $10.736 $375.000 $357.698 $204.112 01-40301 Event Income $1.336.448 $1.828.000 $1.900.000 $1.172.850 $1.675.000 $1.749.228 $163.598 01-40302 Soiree Ticket Sales $41.850 $45.000 $45.000 $40.500 $34.000 $46.600 $1.350 01-40303 Gala Auction & Ticket Sales $64.700 $313.500 $315.500 $67.490 $265.000 $304.975 ($2.790) 01-40304 Education Income $189.098 $204.400 $222.648 $259.288 $240.000 $263.359 ($70.190) 01-40305 Festival Contributions/Gifts $3.365.313 $4.092.500 $4.094.618 $3.334.123 $3.245.000 $3.592.442 $31.190 01-40306 Special Project Income $318.500 $281.000 $320.000 $0 $0 $0 $318.500 01-40307 Grant Revenue $0 $0 $0 $59.800 $195.000 $188.400 ($59.800) 01-40309 Program Advertising $103.370 $167.000 $170.000 $101.670 $175.000 $167.267 $1.700 01-40311 Interest Income/Stock gains $1.698 $3.000 $2.636 $1.772 $1.000 $2.131 ($75) 01-40315 Endowment Contribution $0 $50.000 $50.000 $0 $50.000 $0 $0 Total $5.420.976 $6.984.400 $7.120.402 $5.037.492 $5.880.000 $6.314.401 $383.484 Expenses Artist Fees/Travel 01-50401 Artistic Music Director 01-50403 Artistic Staff Expenses 01-50405 Director of Artistic Planning 01-50408 Artistic Liaison 01-50413 Artist Fees 01-50416 Special Artistic Projects 01-50417 Artist Housing 01-50418 Additional Concert Series 01-50419 New York Philharmonic 01-50420 Philadelphia Orchestra 01-50423 Dallas Symphony Orchestra 01-50424 Education Programs Total $51.750 Special Artistic $88.192 $117.550 $117.638 $76.718 $102.290 $102.290 $11.474 $236 $15.000 $15.000 $3.487 $11.000 $13.699 ($3.252) $63.000 $82.500 $83.625 $51.750 $69.000 $69.000 $11.250 $6.000 $6.500 $13.000 $1.013 $5.500 $5.656 $4.988 $214.848 $334.500 $335.600 $10.736 $375.000 $357.698 $204.112 $56.630 $139.500 $139.400 $0 $0 $0 $56.630 $0 $57.000 $57.000 $8.598 $28.000 $20.286 ($8.598) $19.700 $490.500 $464.500 $0 $0 $0 $19.700 $7.956 $905.000 $891.048 $31.080 $873.000 $864.380 ($23.124) $62.049 $775.000 $789.790 ($810) $704.000 $690.725 $62.858 $20.075 $515.000 $515.465 $32.044 $481.000 $492.646 ($11.969) $88.307 $204.400 $201.909 $72.603 $220.000 $150.380 $15.704 $626.991 $3.642.450 $3.623.975 $287.218 $2.868.790 $2.766.761 $339.773 01-50501 Concert Hall Rental $13.135 $20.000 $19.000 $5.900 $12.500 $8.025 $7.235 01-50502 Vail Valley Foundation Fees $0 $50.000 $50.000 ($4) $36.000 $36.000 $4 01-50505 Equipment Rental/Sound Engi $12.045 $56.000 $47.500 $0 $51.400 $40.371 $12.045 CONFIDENTIAL Page 1 November 1, 2016 - Page 154 of 354 01-50507 01-50513 01-50515 01-50519 01-50520 01-50521 01-50523 Total Marketing 01-50601 01-50602 01-50603 01-50605 01-50615 01-50616 01-50626 01-50629 01-50630 Total Fundraising 01-50657 01-50659 01-50661 Bravo! Vail Music Festival 2016 Income Statement & Budget Advertising Box Office Salaries Website Design & Maintenanc Collateral Delivery Service Postage - Marketing Special Marketing Projects Season Pass Expenses Festival Design/Collateral Marketing Salaries Donor Cultivation Gala Dinner Expenses Executive Planning/Travel 01-50663 Donor Events Fiscal Year 2016 Special Development Projects Fiscal Year 2015 Postage - Fundraising 01-50667 Development Salaries Total 2016 2016 2015 2015 2015 Over/Under $6.000 6/20/2016 Budqet Proiections PYTD Budqet Actuals PYTD Piano Technician/Travel $4.470 $10.000 $9.095 $1.900 $8.500 $9.309 $2.570 Recordings $0 $0 $0 $229 $5.500 $5.522 ($229) Program Note Writer $0 $0 $0 $8.000 $8.500 $8.000 ($8.000) Production Crew Salaries $0 $60.000 $60.000 $0 $53.000 $44.758 $0 Concert Production $1.223 $78.000 $70.030 $26.357 $68.000 $51.727 ($25.133) Operations Salaries $52.067 $93.100 $93.100 $51.250 $87.000 $85.775 $817 Soiree Expenses $400 $30.000 $26.000 $487 $22.500 $30.099 ($87) $51.000 $83.340 $397.100 $374.725 $94.119 $352.900 $319.585 610.779) Advertising Box Office Salaries Website Design & Maintenanc Collateral Delivery Service Postage - Marketing Special Marketing Projects Season Pass Expenses Festival Design/Collateral Marketing Salaries Donor Cultivation Gala Dinner Expenses Executive Planning/Travel 01-50663 Donor Events 01-50664 Special Development Projects 01-50665 Postage - Fundraising 01-50667 Development Salaries Total $110.000 Administration $101.200 01-50701 Office Rent $103.518 $200.000 $200.000 $99.283 $185.000 $185.078 $4.235 $61.252 $110.000 $110.000 $61.013 $101.200 $100.851 $239 $2.158 $6.000 $4.511 $4.277 $45.000 $5.786 ($2.120) $108 $2.000 $2.000 $0 $2.000 $0 $108 $4.266 $12.000 $10.552 $8.474 $10.000 $9.628 ($4.208) $245 $60.000 $60.000 $0 $0 $46.100 $245 $0 $0 $0 $0 $1.000 $0 $0 $17.270 $92.000 $53.830 $11.730 $82.500 $46.603 $5.539 $219.315 $330.500 $330.501 $192.739 $316.400 $276.176 $26.577 $408.132 $812.500 $771.394 $377.517 $743.100 $670.222 $30.615 $19.870 $55.000 $55.000 $22.094 $51.000 $37.721 ($2.224) $52.048 $105.000 $107.000 $28.185 $97.000 $90.561 $23.863 $10.978 $17.000 $17.914 $5.076 $9.000 $5.076 $5.901 $25.335 $99.500 $99.500 $8.325 $58.000 $66.006 $17.010 $4.650 $30.000 $30.000 $0 $0 $19.587 $4.650 $9.876 $8.000 $9.000 $5.499 $5.000 $7.726 $4.377 $247.407 $381.550 $381.550 $213.978 $301.500 $302.141 $33.429 $370.163 $696.050 $699.964 $283.158 $521.500 $528.819 $87.005 $58.757 $79.600 $78.346 $58.757 $78.343 $78.343 $0 CONFIDENTIAL Page 2 November 1, 2016 - Page 155 of 354 01-50703 Utilities 01-50704 Postage - Admin 01-50705 Telephone 01-50707 Office Supplies 01-50709 Office Equipment 01-50710 Network Licensing & Mainten 01-50711 Stationery/Ticket Stock 01-50712 Executive Dir. Expense Acct. 01-50713 Staff Travel/Long Distance 01-50715 Guild Expenses 01-50716 Board Mtg./Admin Expenses 01-50717 Financial Review 01-50718 Credit Card fees 01-50719 Office Maintenance/Storage 01-50720 Staff housing 01-50723 Festival Insurance Policies 01-50724 Executive Director Search Total Employer taxes Salaries/Taxes Fiscal Year 2016 01-50800 Administrative Salaries 01-50802 CPA and Lawyer fees 01-50803 Employee Health Benefits 01-50805 Retirement Benefit Mgt./457 P 01-50807 Employer taxes 01-50808 Worker's Compensation 01-50809 Employer investment contrib 01-50811 Employee Development 01-50817 Employee Recognition Total $6.700 Total Bravo! Vail Music Festival 2016 Income Statement & Budget CONFIDENTIAL Page 3 November 1, 2016 - Page 156 of 354 Fiscal Year 2016 Fiscal Year 2015 2016 2016 2015 2015 2015 Over/Under 6/20/2016 Budqet Proiections PYTD Budqet Actuals PYTD $2.931 $6.700 $3.947 $3.128 $6.000 $4.653 ($197) $5.106 $6.000 $6.000 $2.738 $5.000 $5.109 $2.368 $7.477 $14.000 $10.936 $8.826 $13.000 $12.817 ($1.349) $8.399 $15.000 $15.000 $9.774 $13.000 $12.328 ($1.375) $15.737 $17.000 $19.071 $13.133 $17.000 $18.907 $2.604 $57.811 $78.000 $75.000 $51.681 $69.100 $59.381 $6.129 $5.946 $12.500 $12.446 $7.011 $10.000 $7.011 ($1.066) $1.439 $5.000 $4.076 $2.772 $5.500 $5.033 ($1.333) $3.467 $12.000 $11.521 $4.557 $9.000 $10.058 ($1.089) $8.671 $13.000 $11.285 $6.746 $12.500 $12.065 $1.925 $9.208 $15.000 $15.000 $8.339 $13.500 $13.087 $870 $13.914 $16.000 $13.914 $15.263 $15.500 $15.263 ($1.349) $52.436 $105.000 $105.000 $45.361 $80.000 $78.373 $7.075 $8.564 $8.500 $12.000 $5.869 $7.560 $7.687 $2.695 $20.428 $21.000 $21.000 $10.944 $8.000 $16.412 $9.484 $16.121 $20.000 $16.121 $13.443 $9.500 $14.315 $2.678 $0 $0 $0 $50.964 $0 $81.146 ($50.964) $296.412 $444.300 $430.663 $319.305 $372.503 $451.987 ($22.894) $352.754 $589.500 $565.000 5428.921 $580.000 $596.316 ($76.167) $4.762 $5.000 $7.800 $1.277 $6.900 $2.477 $3.486 $104.154 $135.000 $136.154 $79.701 $103.000 $105.920 $24.453 $0 $55.000 $21.000 $1.100 $53.500 $53.598 61.100) $83.879 $132.000 $131.823 $100.808 $114.800 $167.338 ($16.928) $664 $7.500 $2.650 $3.076 $6.000 $0 ($2.412) $29.350 $48.000 $52.500 $21.059 $45.000 $46.773 $8.291 $7.281 $20.000 $20.333 $2.680 $12.007 $19.148 $4.601 $0 $0 $0 $0 $100.000 $212.432 $0 $582.845 $992.000 $937.260 $638.621 $1.021.207 $1.204.001 655.777) ($2.367.882) ($6.984.400) ($6.837.980) ($1.999.938) ($5.880.000) ($5.941.375) ($367.944) CONFIDENTIAL Page 3 November 1, 2016 - Page 156 of 354 Extraordinary Expenses 01-40313 Prior Year Operating Reserves 01-50822 Website Redesign 01-50823 Vail Valley Foundation Donati Total Bravo! Vail Music Festival 2016 Income Statement & Budget Fiscal Year 2016 Fiscal Year 2015 2016 2016 2015 2015 6/20/2016 Budqet Proiections PYTD Budqet 2015 Over/Under Actuals PYTD $194,478 $302,000 $302,000 $0 $0 $0 $194,478 $94,478 $202,000 $201,983 $0 $0 $0 $94,478 $100,000 $100,000 $100,000 $0 $0 $0 $100,000 $0 $0 $17 $0 $0 $0 $0 In Kind 01-40332 In Kind contributions $892,595 $2,400,000 $1,900,000 $634,697 $2,450,000 $1,968,801 $257,898 01-50460 In Kind Expense $892,595 $2,400,000 $1,900,000 $634,697 $2.450,000 $1,968,801 $257,898 Total In Kind $0 $0 $0 $0 $0 $0 $0 NET SURPLUS/(DEFICIT) $3,053,094 $0 $282,439 $3,037,554 $0 $373,026 $15,540 CONFIDENTIAL Page 4 November 1, 2016 - Page 157 of 354 5/31/2016 2017 Draft Budget Revenues Earned/Unearned Income 01-40301 Ticket Sales Orch/ Chamber $2,220,000 01-40302 Soiree Ticket Sales $60,000 01-40303 Gala Event $400,000 01-40304 Education Income $245,000 01-40305 Festival Contributions $4,325,000 01-40306 Special Project Income $350,000 01-40309 Program Advertising $200,000 01-40311 Interest Income $5,000 01-40313 Operating Reserves $0 01-40315 Contribution from Investments $175,000 Total Earned/Unearned Income $7,980,000. Expenses Artist Fees/Travel 01-50401 Artistic Music Director $127,850 01-50403 Artistic Staff Expenses $15,000 01-50405 Director of Artistic Planning $85,800 01-50408 Artistic Liaison $6,760 01-50413 Artist Fees $350,000 01-50416 Special Artistic Projects $150,000 01-50417 Artist Housing $23,000 01-50418 Academy of St. Martin $1,000,000 01-50419 New York Philharmonic $916,000 01-50420 Philadelphia Orchestra $776,000 01-50423 Dallas Symphony Orchestra $536,000 01-50424 Education/Community Engage $245,000 Total Artist Fees/Travel $4,231,410 Special Artistic 01-50501 Concert Hall Rental $25,000 Vail Valley Foundation Fees $150,000 01-50502 November 1, 2016 - Page 158 of 354 November 1, 2016 - Page 159 of 354 2017 Draft Budget 01-50505 Equipment Rental/Sound Engh $60,000 01-50507 Piano Technician/Travel $10,000 01-50513 Recordings $10,000 01-50515 Program Note Writer $10,000 01-50519 Production Crew Salaries $65,000 01-50520 Concert Production $80,000 01-50521 Operations Salaries $94,100 01-50523 Soiree Expenses $40,000 Total Special Artistic $544,100 Marketing 01-50601 Marketing & PR Projects $222,000 01-50602 Box Office Salaries $110,232 01-50603 Website Design & Maintenance $10,000 01-50615 Postage - Marketing $17,500 01-50616 Special Marketing Projects $75,000 01-50629 Festival Design/Components $107,000 01-50630 Marketing Salaries $343,723 Total Marketing $885,455 Fundraising 01-50657 Donor Cultivation $75,000 01-50659 Gala Dinner Expenses $125,000 01-50661 Development Planning/Travel $25,000 01-50663 Donor Events $120,000 01-50664 Special Development Projects $50,000 01-50665 Postage & collateral - Fundrais $10,000 01-50667 Development Salaries $396,815 Total Fundraising $801,815 Administration 01-50701 Office Rent $80,794 01-50703 Utilities $7,000 01-50704 Postage - Admin $7,146 01-50705 Telephone $16,000 01-50707 Office Supplies $17,000 01-50709 Office Equipment $20 000 November 1, 2016 - Page 159 of 354 November 1, 2016 - Page 160 of 354 2017 Draft Budget 01-50710 Network Licensing & Maintena $82,500 01-50711 Stationery/Ticket Stock $12,000 01-50712 Executive Dir. Expense Acct. $5,500 01-50713 Staff Travel/Lon Distance $15,000 01-50715 Guild Expenses $15,000 01-50716 Board Mt ./Admin Expenses $20,000 01-50717 Audit $16,500 01-50718 Transaction/processing fees $115,000 01-50719 Office Maintenance and Storac $8,500 01-50720 Staff Housing $25,000 01-50723 Festival Insurance Policy $20,000 Total Administration $482,940 Admin Salaries/Taxes/Benefits 01-50800 Administrative Salaries $592,280 01-50802 Accountants & Attorney fees $5,000 01-50803 Employee Health Benefits $140,000 01-50805 457 Contributions & M mt $70,000 01-50807 Employer taxes $140,000 01-50808 Worker's Compensation $9,000 01-50809 Employer retirement contributic $58,000 01-50811 Employee Development $20,000 01-50817 Employee Recognition $0 01-50831 Transition Expenses $0 Total Salaries/Taxes/Benefits $1,034,280 Total Expenses $7,980,000 In Kind 01-40332 In Kind contributions $2,390,000 01-50460 In Kind Expense $2,390,000 Total $0 NET SURPLUS/(DEFICIT)0 November 1, 2016 - Page 160 of 354 6/8/2016 Italics - new line item 2018 Draft Budget Revenues Concert Hall Rental $25,000 Artist Fees/Travel Earned/Unearned Income Artistic Music Director 01-40301 01-50403 Ticket Sales (Orch/ Chamber) $2,422,000 01-40302 Director of Artistic Planning Soiree Ticket Sales $100,000 01-40303 $7,500 Gala Event $350,000 01-40304 01-50416 Education Income $220,000 01-40305 Artist Housing Festival Contributions $4,350,000 01-40306 $1,035,000 Special Project Income $350,000 01-40309 01-50420 Program Advertising $175,000 01-40311 Dallas Symphony Orchestra Interest Income $6,000 01-40315 $220,000 Contribution from Investments $300,000 Total Earned/Unearned Income $8,273,000 Expenses Concert Hall Rental $25,000 Artist Fees/Travel Vail Valley Foundation Fees 01-50401 Artistic Music Director $136,800 01-50403 Artistic Staff Expenses $15,000 01-50405 Director of Artistic Planning $88,380 01-50408 Artistic Liaison $7,500 01-50413 Artist Fees $420,000 01-50416 Special Artistic Projects $175,000 01-50417 Artist Housing $23,650 01-50418 Additional Concert Series $1,035,000 01-50419 New York Philharmonic $940,800 01-50420 Philadelphia Orchestra $800,000 01-50423 Dallas Symphony Orchestra $565,000 01-50424 Education/Community Engage $220,000 Total Artist Fees/Travel $4,427,130 Special Artistic 01-50501 Concert Hall Rental $25,000 01-50502 Vail Valley Foundation Fees $270,000 01-50505 Equipment Rental/Sound Engii $65,000 01-50507 Piano Technician/Travel $10,500 01-50513 Recordings $15,000 01-50515 Program Note Writer $11,000 01-50519 Production Crew Salaries $75,000 01-50520 Concert Production $90,000 01-50521 Operations Salaries $96,925 01-50523 Soiree Expenses $45,000 Total Special Artistic $703,425 Marketing November 1, 2016 - Page 161 o Fundraising 2018 01-50657 Draft Budget 01-50601 Marketing & PR Projects $220,000 01-50602 Box Office Salaries $113,525 01-50603 Website Design & Maintenance $10,000 01-50605 Collateral Delivery Service $3,150 01-50615 Postage - Marketing $15,000 01-50616 Special Marketing Projects $62,500 01-50629 Festival Design/Components $95,000 01-50630 Marketing Salaries $354,000 Total Marketing $873,175 Fundraising Administrative Salaries 01-50657 Donor Cultivation $57,500 01-50659 Gala Dinner Expenses $105,000 01-50661 Development Planning/Travel $15,000 01-50663 Donor Events $100,000 01-50664 Special Development Projects $37,500 01-50665 Postage & collateral - Fundrais $6,000 01-50667 Development Salaries $408,720 Total Fundraising Stationery/Ticket Stock $729,720 Administration Administrative Salaries 01-50701 Office Rent $82,000 01-50703 Utilities $7,200 01-50704 Postage - Admin $6,000 01-50705 Telephone $16,480 01-50707 Office Supplies $15,450 01-50709 Office Equipment $20,600 01-50710 Network Licensing & Maintenai $85,000 01-50711 Stationery/Ticket Stock $8,000 01-50712 Executive Dir. Expense Acct. $5,500 01-50713 Staff Travel/Long Distance $15,500 01-50715 Guild Expenses $13,500 01-50716 Board Mtg./Admin Expenses $15,000 01-50717 Audit $17,000 01-50718 Transaction/processing fees $118,450 01-50719 Office Maintenance and Storac $8,750 01-50720 Staff Housing $27,000 01-50723 Festival Insurance Policy $20,600 Total Administration $482,030 Admin Salaries/Taxes/Benefits 01-50800 Administrative Salaries $610,080 01-50802 Accountants & Attorney fees $5,175 01-50803 Employee Health Benefits $144,200 01-50805 457 Contributions & Mgmt $72,100 01-50807 Employer taxes $132,725 01-50808 Worker's Compensation $8,240 November 1, 2016 - Page 162 a 2018 Draft Budget 01-50809 Employer retirement contributic $62,000 01-50811 Employee Development $23,000 Total Salaries/Taxes/Benefits $1,057,520 Total Expenses $8,273,000 In Kind 01-40332 In Kind contributions $2,461,700 01-50460 In Kind Expense $2,461,700 Total $0 November 1, 2016 - Page 163 o Application for Town of Vail Fundi 2017 Application NATIONAL I EPEE T F November 1, 2016 - Page 164 a National Repertory Orchestra APPLICATION FOR TOWN OF VAIL FUNDING 2017 1. Name of organization: National Repertory Orchestra 2. Contact person: Julie Chandler, Director of Marketing & Development 3. Mailing address: P.O. Box 6336, Breckenridge, CO 80424 4. Telephone: (970) 453-5825 5. E-mail address: julie@nromusic.com 6. Members and Titles of your governing board: Executive Board: President: Patrice Lara, Breckenridge, CO Executive Vice Presidents: Rick Poppe, Centennial, CO Vice President: John Hayes, Highlands Ranch, CO Treasurer: John Stafford, Breckenridge, CO Secretary: Michael Ruehring, Frisco, CO Past President: Barbara Vonderheid, Breckenridge, CO Board of Trustees: Libby Bortz, Littleton, CO Barbara Calvin, Breckenridge, CO Melanie Frank, Breckenridge, CO Nancy French, Frisco, CO Janice Ward Parrish, Frisco, CO Pam Piper, Breckenridge, CO Pam Wiegand, Denver, CO CEO/COO: Doug Adams Music Director: Carl Topilow 7. Amount of contribution requested: $1,000.00 8. Organization fiscal year-end: September 30th 9. Are your books audited? Yes 10. What category of funding is your organization applying for? Signature Event 11. How will the contribution be used? Funds from the Town of Vail will be used for a portion of the expenses associated with our "Free Family Concert" with Bravo! Vail. Pending final contract, the National Repertory Orchestra plans to perform with Bravo! Vail during the summer of 2017. November 1, 2016 - Page 165 a In 2016 the National Repertory Orchestra (NRO) was excited to announce Classical Kids Live! "Free Family Concert" in collaboration with Bravo! Vail. The date for the production is July 13, 2016. The National Repertory Orchestra will perform Beethoven Lives Upstairs produced by Classical Kids Music Education. The orchestra will present this program for patrons in the Gerald R. Ford Amphitheater in Vail, Colorado. Audience members of all ages will be captivated by twenty-five excerpts of the master's music, magically woven into the drama as two actors share their anecdotes based on true incidents from the composers life. The concert begins at 11:00 am and gates open at 10:00 am for games and activities including an instrument petting zoo. The National Repertory Orchestra has a longstanding history of performance at with Bravo! Vail. The popularity of each performance has been evident in the hundreds of audience members drawn into the concert. Maestro Carl Topilow uses his passionate conducting style to give audience members a fresh and exciting concert experience, enthralling the audience with his narration and stories behind the music. In past years, the NRO has received generous contributions from the Town of Vail to offset a portion of the costs associated with our NRO Concert in Vail. For the National Repertory Orchestra's 2017 performance with Bravo! Vail, we are again asking the Town of Vail to help defray some of the costs associated with this concert. The funds would be used to offset the event costs of marketing, instrument and equipment transportation, music and truck rental, and rehearsal. 12. How does your request support item 1C of the contribution policy? The National Repertory Orchestra, like the Town of Vail, is dedicated to providing the community with recreational, educational and cultural experiences. The NRO has a long- established relationship with Bravo! Vail and continues to bring a world-class orchestral experience to this annual event. An extensive orchestral fellowship is the core of the NRO's educational vision, and performing with Bravo! Vail fulfills this vision while also providing an exceptional cultural experience for the citizens and visitors of Vail. Admission to this concert is free. The NRO views this as a wonderful opportunity to engage with the enthusiastic and receptive Vail audiences. The total number of attendees anticipated is 450-500. In the past, several busloads of senior citizens attendees came from Grand Junction to enjoy the concert. They told us that they shopped in Vail and ate at Vail restaurants after the concert. The NRO further benefits the Vail community through promotion in our materials. We market the Gerald R. Ford Amphitheater Vail concert in our brochure, season program book, newsletter and on Social Media. We print 14,000 brochures and 5,000 program books that are distributed and displayed throughout Summit County, including Breckenridge, Silverthorne, Dillon, Frisco, Copper Mountain and Keystone. Brochures are mailed to 2000 of our donors and given to the concierges all over Summit County. The program book is distributed at each NRO concert, including the NRO's annual Gala in Denver. The email newsletter reaches about 2700 subscribers and our Social Media marketing reaches an additional 3000 people. We post https://www.visitvailvalley.com/ Vail Valley Chamber Tourism Bureau information in the NRO program book to encourage patrons to acquire tourist information about the Vail Valley area. November 1, 2016 - Page 166 a 13. Who currently funds your organization (other governments, private donations, user fees, etc.)? Funds for the National Repertory Orchestra are generated through ticket sales from our concerts at the Riverwalk Center in Breckenridge, individual contributions from donors and board members, advertising revenue and foundation support. Some of the funding agencies that contribute most significantly to the NRO include the National Endowment for the Arts, Colorado Creative Industries, Town of Breckenridge, Bob Benson Family Foundation, The Summit Foundation, and Vail Resorts EpicPromise. 14. Organization's mission statement: "Changing Lives Through Music". Through an intensive and unique fellowship program, the National Repertory Orchestra changes the lives of young musicians and enriches the lives of Colorado residents and visitors. The National Repertory Orchestra is "Changing Lives Through Music". The NRO has achieved unparalleled success and today is at the forefront of the nation's summer music festivals. Our legacy is long and rich, the result of exceptional foresight, dedication, and generous financial support through the years from our trustees and Sustainers, our patrons and donors, and our volunteers. The NRO is also about education, inspiration and Changing Lives Through Music. CEO Doug Adams brings a high level of professionalism to the Orchestra that is reflected in the quality work of our dedicated staff. Music Director and Conductor Carl Topilow's vision and virtuosity brings out the best in our musicians year after year. In addition, this season's guest conductors are highly skilled at both conducting and teaching, assuring the musicians, as well as the audience, an exceptionally rewarding musical experience. The 2016 top tier guest conductors include Andrew Litton, Karina Canellakis, Michael Stern and Peter Oundjian. The season's repertoire is challenging and intense and the results are nothing less than spectacular! Founded in 1960 as the Blue Jeans Symphony in Estes Park, CO, the orchestra moved to Evergreen, CO in 1966 and changed its name to the Colorado Philharmonic. In 1986, the orchestra relocated to Keystone Resort and changed its name to the National Repertory Orchestra in an effort to better recognize the national make-up of its musicians. In 1993, the Town of Breckenridge invited the orchestra to perform in the new Riverwalk Center, now NRO's summer residence. During his 38 years with the National Repertory Orchestra, Maestro Carl Topilow has led the orchestra to the forefront of summer music festival programs. Every winter, Maestro Topilow and distinguished NRO alumni audition nearly 900 young musicians from leading conservatories and music schools in the US and Canada. The finest 88 musicians are chosen for an eight-week, intensive orchestral fellowship during which time they perform 17 full orchestra concerts, upwards of 13 chamber ensemble performances, more than 55 open rehearsals, and over 40 outreach and education services. During their summer fellowship, National Repertory Orchestra musicians also take part in the NRO's Education & Community Engagement Program, which prepares the musicians for an active role in the communities they will be serving. Unlike other summer music festivals around the country, the NRO is unique in that the musicians receive a full fellowship allowing them to participate in the festival tuition free. In addition, they receive free room and board for the duration of the summer season. November 1, 2016 - Page 167 a S-.27 AM National Repertory Orchestra 05MIJIe AecFLA Eissi,- Balance Sheat As of May 31, 2016 Fagg 1 �: F November 1, 2016 - Page 168 0 May 15 ASSs=-F$ Cuneem Assela MJIFCkirj 'M4TjhWF IOU* Bank Aoauunts IDDOO - WWI% Fihrga D6xwing 55,M4 w 9 ISM Wells Fargo Savings 230.Me 79 9WA13. Ft FIL- Aceaulll c 450 ri Total 10WD - garnk AccuWntt :66,453 74 total theeiru.gesawings 2tid.458 1ti Aca¢unls RQceivably 11001 - 'Accounts F1eGClY8131e 2`0.00 T4M1 Atm mis Roceiva4lo 250 On blher CurTBFn Assets TU00 PIN9Wd ES<K►4h".% R,4$1 17 1.0204 Suspense ow.00 18.344 iikA %Et 3,29J.02 T014141hor c wer9F~1 A.su # 111921gq Taw Current Assets Wu.8w. m 9&0130 2616 Captlal Items 3,ns.25 16147 ' WdrAlte arni FWtwaea 4-7.09145 18147 Music Libararp 44, fsz12 14144 kftu menta and M uOc Stand! -3?1169 OP 161 4 Fumllum&Flxtums 39,8u S 16149 Ackumulu*d paprewAslFon 75.424 70 IM150 Ace-umulstedAmorftation -27.70400 TOW FI;LaQ M5*1* (Alhile A"R1.x Fagg 1 �: F November 1, 2016 - Page 168 0 -9-27 AM National Repertory Orchestra 0610218 AccrUal aalsEr Balance Sheet As of May 31- 2016 Faq.i 7 rji it November 1, 2016 - Page 169 a Polly 10 119182 - lnwas trrieniti-Endowment Actaunt 1-:35,09"x.99 Tatel Mher Assets i 9�5.On 99 TOTAL ASSETS 1.905,237.81 UABILMES & ei=TY Qahllllm, Cufrenl Llabirltios Ac9aunt!s Payable 20011 Accounts Nyabio 4.J20 QLJ Total Accounts Payable 4.320 00 GrucI R Carn 702130 - Crodlt Cards 20210 5504 13 414 48 20224 51 &G i 6.q7 00 Z02" ' #b 1.6 i * M Total ZU200 - CrsditCArtis ;3.673.39 T4lai CreAl t Cards f 3,67n.0 Diner Gurrent Liahil lties 20"D Daffurrea Lowenuo • C,aia S.ODOOD 20550 • HRA - Caddo i 1975.75 20500 HRA - i{sthlben 1.d1a� Aa 20395 - Payroll Liabilifiett 20500 FCa9PjI Taxol 11411hheld 5,1000 07 24700 - CcAorada Income Tax Wittaheld 1,406.W 7OBOO C0d4r4d0 UrmmpInyment Tom% F 70 Total 20605 paymo untrllllioa 5.408.37 Total Other Current Liabilhies $4.799.19 Poral. CWMnr• LWIlaiNUres 37,782ZO TiAW Lrabililies 32,7@2.3B wily 3201a • 'Lrrveatrieaed Net ,4913ets 63 7G7.61 200511 - Romric3w Assets 28249 Temp Restricted - BI g Inst fund 2,627 18 28270 Temp Restricted - Timpani 22.521 72 2MG0 • Eoard designated Reserve 242.7210.94 ?Ht W - Tenip Restrmted . E ridnwm ent 1 W.3.01#0 9N TrAw 29050 Iteatncted A"cgls 1 602 96? 89 Nvi Meorpe 13.714.80 TSI Equily 1.b70.445.30 TOTAl. L"PLIVES & EQUITY 1.903.237.08 Faq.i 7 rji it November 1, 2016 - Page 169 a National Repertory Orchestra Profit and Loss Statement May 201-6 VID zGi6 - Income 30WO 1 Fuad Rtiiaing Ravemm 30MI - aaaM# CoWribudons 35,5$9 30302 - SuMiner5 GarllribuOuFm 45,511 34306 • Individual oanhibutfarm 78,211 30307 • e4M Irlalnllnent i'unul 2,500 3431 t • McWALng Gifts 3, S 50 34312 • Government Grants 264530 36316 • Ru51110Wcorpow-0 229 30321 - Dlher Grankq aDd Foundations 56,800 30322 • L"acloa and I3aquosw TWO 30300 - Fund RaksLn!R Revenue 249,!IZ0 MSW Special Events -lase H4%kory e"k 73 30510 • Slue fitter Eklwra 7,925 30S1S • 9aui FtnAed CMC 9,652 34510 CapuitiCravkdrqah Soil 25170 30634 WKwopollmn "re 10,459 3d64o - 1=ood Program (3) 34554 - Ounsia all 611"Rh6►t+s 2,3611 ICF§66 - Opfer 8144 Teti 30565 - Retirement Roast - 30555 - Mareh Evenl - Broadway Might 5X9 306-46 . Femary Evont - Clasadc Callas 4,1215 30560 - Othmr antl TBD - OMor 2,650 Total 30560 - aiher aid -Mv 11,855 Taw 30600 - Speckel Events 42,873 303$0 - Concert Revenue 30401 - TICkal Sales (941 30415 - Runout irlcxne 30416 • Sporwars4ilvs. 18,550 ro101 30390 Concert Ravenue 30600 Merchandise and CD Suies 30601' - WFrhAttdiad $iAlaa 30602 • MLLrkv Sales PAUs., Staff, Guard 237 ToIai 30840 MerchandFse and CD Sales 232 34700 Sala kawonuo 3WO-P - indkwdwal T1,001 Salon 155W 34T02 • Tabde Sales 34,001] 34704 - Uonatluor 14500 36705 - 5ponsiorgli4pi IK.D Q 3D707 - Auction Sates ' 3DII00 Gala Reverwe • Ofn4r Tokei 30700 Cala Rewenvs 73,000 November 1, 2016 - Page 170 0 National Repedory Orchestra Profit and Loss Statement May 2016 YTE)2016 30735 - Auditii rn Tour Revonus 34736 Audition Fees 59,990 30738 Carwallativn Ftes 750 30737 RaglstraOun Fees x,650 TALI 30735 - Audition tour ROV-A sue 70,390 34BOG - Administrative 70916 Inu rmt and Mise income 299 30906 Pr r -am Ad Sai" 19,700 Total 34800 - AtlmMi*trativo 181999 309 4 - Endowmant Nstabuoan 34,848 Total 30901 • Tranftfors tOW401 PC -it, Funds Tatal Income 508,717 November 1, 2016 - Page 171 o National Repertory Orchestra Profit and Loss Statement May 2016 YTD 2d Is i Gtoss Kropp? �� 7 Expense 54310 - Fund fussing Expenses 50342 Cons idling - 50350 OonQF Ddtabase 2,7753 30391 Printing & Lettershop 2,990 90355 PCF5; o 1,223 50357 lingpitality 344 W3.51 otlikiir E1 001%1; 134 twal 034h - FLi11d lSing -expenses 61456 SI1540 - SpemEll Ewenl Expenwm 50513 Paul Finkel Evens 21 50514 Blu4 Rlyar sutra - 505Ra . C -NMR Crawn,ih BRI, 30550 MelroPnlltan Oplirs 13,677 54540 PeuA Pro4grato - S06NO Or LAS at SalverthOrne f 6� 50560 Other and TBD - ;90565 I'MilrUmorit R*r"`! 36S55 March Event - Droadway Hight 3,445 50545 - Fehruary Evert 2,3(5 X05611 Qiher and TaU -Otuer 1,538 Total 50540 - Othar and TEID 7,2885 Tamil 54590 - Spesial Eyflnt Expenses 18,706 50370 - Marketing 1nxpenses 50479 Adverllsing 3,96" 54480 Printing 5,127 50493 Signage 531 TDtai S4370 • Marketing Expend 30,427 54424 - Cbhuud Upipn4as N44 0 AdiTtanNtr$ttptt 54iSO OPALS 00449 Phane and tnLemat 252 504,x,7 Harsp hWIVIPMerlAlnmBnt - 504$4 Runaut Food Exp'enu 504.55 Masts r Ckbss Feet - 60499 GtrborPints ocAwCS SOAM - Mileage 50474 $tQrao 4 �54 Totsl 50430. +4dm4nistral,o,1 S.8IFS X1419 - operating W435 - Gueai Artist Fans - 50437 • Eextra Musicians 90443 Prolurflon Staff 1.1500 November 1, 2016 - Page 172 0 National Repertory Orchestra Profit and Loss Statement May 2015 YTd 2016 50445 ' Work Fellows - 50461 • Housing -Mug iclwng and Staff 500 59462 - MusicisnfStaff Feud Sllpond 24,175 K42s ' Mdtit WL-Clor ALPIO - 50473 Pradortion Expenre - 50494 Runoul TrucklVan Rerllal - 5U496 ' Runout Irarisportation - 5t7497 Facility Rental - 50451 ShippingToatage 182 M467 Music Purchase $ Rental fi,339 50471 ASCAPIEVOI F"$ 2,703 504755 • Instrument Runtsl LOW 50476 ' IristrumentlilIquip Purchase - H477 PiBna Tuning 50466 ' IN9 In€trumeni Expense 50499 Misr- Conceit Exp 1,194 Total 50419 ' Operating 37r69Z Total 50424 Coacerl Expensos 43,510 November 1, 2016 - Page 173 0 November 1, 2016 - Page 174 0 National Repertory Orchestra Profit and Loss Statement May 2016 YTD 2016 50636' l omhandlaa Coats 90133 Re+'ard111g Exp"Si� 5{] 96636 Mesh Purchase fiIRO frWV Sal as Tax. Other Tail $11635 - Merchandlse Costs 50 511711 - Gels Expenses 54712 FaclJilVIBNnquut CI141rgea 7,500 60770 Frinlieg 1, 81 90721 Posbpe S W2.5 Auction kMms - 607F$ Aucuotl Semi CDs 1,625 50727 Mileage 231 90776 - Cmdil Card Fees - $0720 01hpr Expan4e I3, 292 Total 6x711 - GEila Expenses 25, JAS Sa740 - AkiVionTour ExpWtes 54741 PICI Illy Us$ ExpanS.@ 5,073 60746 TraveliEnleminmenl 1,5 S07S1 Printing 1,125 64756 poslasee 1357 50757 UveMsing 485 90739 - Proctors Expsnae 5,551 54759 Ot"tTow IFxparEae, 324 TQUe $DT44 - Audlllon Tlovc Expellsas 311794 - Personnel ERpenaes 50731 orpire Stm wa"S 27CA 17 OM PakraN Taxan X1,571 50792 HesltWlLife Insurance 28,"0 60795 Worlwrs Comp 3, 259 falai W110 - Perswnnel Exp•emes 328,956 SC036 - Admin{stralive Expenas 30637 ' Whre Rent 7,000 6+064) Coplar lak000150 4,030 909" Cepi al Expense 30045- Compulerend Wuuriite EKRens4 2,427 50547 CMICe Suppl les 14191 38949 Comcast $ervir s ,4 50951 Posrge 5;85 30651 ljua*iSuhacrjtAlbris 1,439 64e3* Permlts & Ucenses 5OR 50836 Continuing Education 2-92 50&57 EX$C DinHAUF Expsnse6 877 50651 Ptinting 50663 MNse Prukelwansi Sardines 5,7fl0 November 1, 2016 - Page 174 0 National Repertory Orchestra Profit and Loss Statement May 2016 r10 2016 5OH13 SariklurBdlt Card Ghargas 5,067 5l}�71 Fns urancalcasualty A, 59974 D&O Insurance 50879 Nli:sp Admin Expanse 34 50H5 Mileage 100 50996 Board Expamw B96 508 9 DOPF6ePali bn 2 id Ani6etIZ90uii 12,80D Total F;."35 AdmiriisiratNe ExpenG s 51,217 Total Expense 495,002 Nnl rneorne 13,715 November 1, 2016 - Page 175 a VAIL J999 Application for Town of Vail Funding 1. Name of Organization: The Vail Jazz Foundation, Inc. 2. Contact Person: Owen Hutchinson, Development Director 3. Mailing Address: P.O. Box 3035, Vail, CO 81658 4. Telephone: (970) 479-6146, ext. 2 S. Email Address: ohutchinson@vailjazz.org 6. Board of Directors Howard L. Stone, Chairman and President Catherine A. Stone, Secretary and Treasurer John Clayton, Jr., Director of Education, Professional Musician, Educator Robin Litt, Executive Director Michael Brown, Regional President of Vail Valley/Steamboat Springs, Alpine Bank Dick Cleveland, Council Member, Town of Vail John Dawsey, Director of Sales & Marketing, Colorado Mountain Express James G. Dulin, Private Investor Allan Finney, Professional Musician Robert E. Ford, Investor Vicky Garza, VP Operations, Kam Controls, Inc. Steven Heyer, Corporate Executive and Investor Laine Lapin, Private Investor Maureen Mayer, Medical Consultant, The MDMC Group Carolyn Pope, Flight Attendant and Writer Jenelle Soderquist Krissel, Retired Corporate Attorney and Mediator Leslie W. Stern, Executive Search Consultant, CTPartners Larry S. Stewart, Attorney, Stewart Tilghman Fox & Bianchi, P.A. William W. Verity, Investment Management, Verity Investment Partners Glen Wood, Real Estate Developer, Conwest Ventures, Inc. ADVISORY BOARD Paul Bates, Retired Insurance Executive Robert Cohen, Wine Distributor, Veraison Beverage Distributors 1 November 1, 2016 - Page 176 a Allie R. Coppeak, Fundraiser, Retired Andrea L. Glass, Regional Marketing Rep., Alpine Bank Dr. Willie Hill, Jr, Director, Univ. of Mass. Amherst Fine Arts Center Mike Peak, Professional Musician Bill Pierce, Architect, Fritzlen Pierce Architects Alan Tanenbaum, Vice President ofAdministration and Finance, Radio Free Asia GaryJ.E. Thornton, Captain, U.S. Coast Guard, Retired Linda Wilson, Retired Corporate Marketing Executive 7. Amount of contribution request: $135,000 8. Organization fiscal year-end: October 31 st 9. Are your books audited? No, Vail Jazz books are not audited. 10. What tier is your organization: Tier 1 11. How will the contribution be used? The Vail Jazz Foundation, Inc. (Vail Jazz) respectfully requests a grant in the amount of $135,000 to fund the 23rd Annual Vail Jazz Festival, which will be presented in Vail over a 12 -week period during the summer of 2017, consisting of more than 65 free and ticketed performances. An increase in funding in the amount of $10,840 is specifically requested for the Vail Jazz Festival's Vail Jazz @ the Market series on Sundays. $50,000 of this funding will be directly allocated to the expansion of Vail SummerFest (name subject to change in 2017). Further information about these requests can be found below: Funding Requests a. Vail Jazz Festival ($85,000) - With public awareness both locally and regionally at an all-time high for Vail Jazz, the Festival now welcomes more than 21,000 attendees each year from around the nation. 65 performances over 12 weeks of summer make the Vail Jazz Festival the longest festival in Vail, bringing casual music listeners and hardcore jazz enthusiasts together for concerts by the world's greatest jazz musicians. Vail Jazz Festival venues showcase many of Vail's iconic public spaces, including the Solaris Plaza, Vail Square and the Mountain Plaza ski yard. Vail Jazz events bring together the beauty of these spaces with the highest quality of musical entertainment. Vail Jazz requests this increase in funding in order to enhance the quality and experience of its events - specifically the Vail Jazz @ the Market series. With a consistently overflowing venue each week, we would like to invest in a larger tent and place hi -top table seating around the perimeter. Increasing the ambiance and the production quality of this series will make it possible for more attendees to enjoy the music, gradually turning the Vail Jazz @ the Market series into a "regional destination" rather than a musical accessory to the Vail Farmers' Market. An increase in funding of $10,840 would make this improvement possible. 2 November 1, 2016 - Page 177 a b. Vail SummerFest ($50,000) - Vail SummerFest successfully launched in 2016 as the official celebration of the Vail summer season, bringing together more than 20 Vail nonprofits, activities and event producers, and local merchants in a collective kick- off to summer. With major musical performances by Marcus Miller, Nelson Rangell and Tony Gulizia, the event accomplished exactly what it set out to achieve. Vail SummerFest was a collaborative experience, which served as a platform for Vail's many events and activity producers to share information about their summer offerings. With approximately 600 attendees throughout the course of the 4 hour event, locals and visitors alike danced to the sounds of smooth jazz, funk and the American Songbook. In 2017, Vail Jazz would like to reinvent this event, creating a "Summer Arts Showcase." This cultural celebration of summer would bring together Vail Jazz, Bravo! Vail, Vail International Dance Festival, and Vail Bluegrass in a 4 -act series of performances taking place throughout the afternoon. Each performance would feature a group that is artistically programmed by each participating organization, creating a vibrant and diverse cultural experience to kick-off summer. By bringing Vail's major arts organizations in as "partners" in the production of the event, each would be expected to promote it heavily to their followers (complete with a section in their summer program books, social media, website integration and e -newsletters). Vail Jazz would be the official event producer. Although the Gondola One Ski Yard is ideal for a free, community -oriented event of this nature, this venue would most likely move to Checkpoint Charlie or Solaris in order to capture the food and beverage revenue. The financial challenges of producing a new event in a Vail Resorts property are simply too great to overcome. Vail Jazz also requests in-kind donations from the Town of Vail to be utilized throughout 2016: • 6 full day rentals of Donovan Pavilion (for Vail Jazz Winter Series performances) • 4 full day rentals of The Grand View room (for board meetings) • Discounted parking vouchers for 40 at Lionshead Parking Structure (for board meetings at The Grand View room) • Banner hanging fees waived for the street banner at the Covered Bridge and Lionshead • Banner hanging fees waived for two sets of roundabouts • Fees waived for police supervision during Vail SummerFest Supporting information: The Vail brand sets an expectation of the highest quality, something that the Vail Jazz staff is aggressively working towards with each of its live performances and educational programs. November 1, 2016 - Page 178 a With avast array of entertainment opportunities to choose from in the Vail Valley, Vail Jazz strives to set itself apart by providing truly unmatched listening experiences in which guests are left with lasting memories of stunning jazz performances, the Vail Jazz brand, and unmatched experiences in the town of Vail. These goals are entirely constructed around the overarching premise of encouraging guests and attendees to return year after year to spend time in Vail. Three long-range goals have remained constant in the growth of Vail Jazz programs over the past five years: (1) to enhance the quality of Vail Jazz Festival events throughout the Festival's offerings, (2) to maximize the economic impact that Vail Jazz has on the Town of Vail, and (3) to engage the community in new ways, which allow a foundation of support to grow and Vail Jazz programs to succeed. Growth of the Vail Jazz Festival Over the past 22 years the Vail Jazz Festival has grown from humble beginnings as a two-day event in 1995 to a 12-weekjazz celebration in 2017 featuring more than 65 performances, 150 artists and over 21,000 attendees. The expansion of programs, collaborations, ticket sales and attendance, volunteer engagement, and general interest from the public has increased so enormously in the past three years that Vail Jazz has been able to grow internally as well, hiring a Marketing Manager and Development Manager in 2014 as well as a summer Operations Coordinator in 2015. With a team of four passionate staff members and four summer interns now driving the organization, efforts in marketing, fundraising, ticket sales, and event production will drastically improve over the next few seasons, producing a festival that is known far and wide as the preeminent jazz experience of the Rocky Mountains. The Vail Jazz team is set on positioning events as relevant and captivating to music lovers of all kinds, in addition to long-time jazz enthusiasts. The format of the 2017 Vail Jazz Festival will largely look the same as the 2016 iteration, consisting of 10 Vail Jazz @ The Remedy performances, 10 Vail Jazz @ The Market performances, 9 Vail Jazz @ Vail Square performances, four Vail Jazz Club Series performances, and 11 performances of the Vail Jazz Party over Labor Day Weekend featuring over 30 artists and 35 hours of jam sessions, tributes to jazz greats, and special shows like the celebrated Gospel Prayer Meetin' The Jammin' Jazz Kids series will also be presented in 2017 on four Sundays in July as a part of the Vail Jazz @ the Market. Jammin' Jazz Kids is an educational series for children 4 to 12 delivering the sounds and stories of jazz to the next generation of listeners and enthusiasts through lessons that connect with the creative spirit of young minds. Offered free of charge, these interactive, hands-on activities are implemented by Tony Gulizia and his team of master jazz educators who share the fundamentals of jazz in fun and exciting ways. This program has attracted enormous multi -generational crowds this year and we believe will continue to grow in 2016 and beyond. 4 November 1, 2016 - Page 179 a We believe that our request for additional funding is a direct reflection of the immense progress that has been made over the past three seasons as well as a call for investment in the extremely promising future on the rise for the Vail Jazz Festival. With clear efforts being made to bring the biggest names in jazz to Vail, to maximize attendance at the Vail Jazz @ Vail Square series, to reach new families through innovative performance and educational programs, and with the drastic rise in attendance over the past three years, Vail Jazz requests funding of $135,000 to improve our offerings and provide the greatest return on investment for the Town of Vail. Vail Jazz is ambitiously making an effort to reach every demographic in Vail through targeted and diverse programming. With the continued support of the Town of Vail, we are anxious to exceed these goals and provide a valuable amenity through new and exciting musical experiences. A demonstration of Vail Jazz's commitment to these goals has been clearly displayed in summer 2016. For the Vail Jazz @ Vail Square series, the budget for artist fees has increased by more than 50% over the past 2 years in order to bring huge, recognizable names in jazz and cross-over genres to the weekly series. The Vail Jazz staff and Board of Directors recognizes considerable potential for growth in revenue and economic impact on the Lionshead business community through the gradual strengthening of the Vail Jazz @ Vail Square series. Increased expenditures on more popular bands and creative ways to increase attendee experience will continue to grow over future seasons. 23rd Annual Vail Jazz Festival Overview Based on 2016 projected attendance. 23rd Annual Vail Jazz Festival - A 12 -week compilation of five distinct performance series and two educational programs. Projected number served in 2016: 21,582 Vail SummerFest - The first annual Vail SummerFest was held on June 24th, 2016 on the Gondola One Ski Yard. With approximately 600 attendees, the event was a great success in year one, bringing together more than 20 Vail nonprofits, activities presenters, and local merchants to share information about their summer offerings. This event will take place again in 2017 with an "arts showcase" model, featuring performances from each of the Four major arts presenters in Vail: Vail Jazz Festival, Bravo! Vail, Vail International Dance Festival, and Vail Bluegrass. Numberserved in 2016: 600 Vail Jazz @ Vail Square - Hosted at the epicenter of Lionshead Village's bustling summer scene, Vail Jazz @ Vail Square brings a high-energy line-up of diverse jazz acts to Vail's hotspot for culture and entertainment in a series of nine performances. This series has a taste of jazz for every music lover, featuring the sounds of swing, Latin, blues, bebop and the American songbook. Number served in 2016: 6,000 Vail jazz @ The Market - As the premier source of entertainment for the Vail Farmers' Market, this free series welcomes families, friends and passersby into the tent for a November 1, 2016 - Page 180 o taste of the jazz tradition. Local and regional jazz artists are featured in a series of 10 concerts. Number served in 2016: 9,750 Vail Jazz Club Series -Bringing the soul of classic jazz to the heart of the Rockies, the Vail Jazz Club Series transforms the Mountain Plaza Lounge into VaiI's premier jazz club in a series that features internationally recognized headliners of the jazz tradition. Held on four Wednesdays in July. This series offers a sophisticated late night entertainment option for locals and visitors. Number served in 2016: 420 Vail Jazz @ The Remedy - Vail Jazz's partnership with The Remedy at The Four Seasons is a new development in 2016 that proves to be a perfect addition to the Vail nightlife scene. Local jazz luminary Tony Gulizia and Brian Loftus perform each week, along with a visiting guest artist. Number served in 2016: 1,000 (Numbers reflect the series'former venue, Sweet Basil. With a larger dining room and bar area, attendance is expected to double this year) Vail Jazz Party - A gathering of jazz heavyweights from every corner of the nation, jamming in a variety of styles, formats and combos over the course of 5-dayjazz experience, the Vail Jazz Party is presented exclusively in Lionshead over Labor Day Weekend. Number served in 2016: 3,500 Education: Vail Jazz Workshop - This ten-day jazz intensive guides twelve of the nation's most talented high school aged jazz musicians through a curriculum of musical and professional development. Notable alumni include Robert Glasper, Grace Kelly, Gerald Clayton, Ambrose Akinmuserie, Obed Calvaire and Tia Fuller. Numbers served: 238 since 1996 Jammin' Jazz Kids - This interactive, highly participatory program is offered twice weekly through the month of July, exploring a variety of percussion instruments and introducing children 8-12 to the fundamentals of the jazz tradition: rhythm and improvisation. Number served in 2016: 300 2017 attendance has been conservatively estimated based on the 15% increase seen from the 2015 to 2016 season. Attendees of Vail Jazz performances offer their encouragement and support year after year, citing exceptional performances, unsurpassed musicianship, a welcoming environment and an accessible price range. With the majority of ticket holders in each performance series returning annually, positive support is unanimous in the Vail community. As of July 51h, the Vail Marriott Mountain Resort has nearly sold out of its guest room block for the 2016 Vail Jazz Party over Labor Day Weekend. With guests, artists and Vail Jazz personnel included, more than 700 rooms will be filled in Lionshead for the annual destination jazz N November 1, 2016 - Page 181 a blowout. Although Vail Jazz has a strong following of community members and long-time locals in the Vail, 81 % of those attending the Vail Jazz Party stayed in the Town of Vail overnight during the event in 2014, and 53% are from outside the state of Colorado. 82% of attendees came to Vail only because of Vail Jazz Party events, and 75% of attendees in 2015 were past attendees. Over 50% have been coming to the Vail Jazz Party for four or more years. Average spending for Vail Jazz Party attendees is approximately $200 per person per day. 92% of Vail Jazz Party attendees DEFINITELY plan to return next year, and 97% DEFINITELY would recommend the event to family and friends. As for the Vail Jazz Festival as a whole, 66% of attendees are earning more than $100,000 annually and 52% hold a post graduate degree. The Vail Jazz Festival stimulates an estimated $1.9 million in spending in Vail from 65 plus events presented throughout the summer. 12. How does your request support item 1 C of the contribution policy? The goals of Vail Jazz have remained steadfast throughout 22 years of operation: a. Present the highest quality of jazz performance in venues and formats that showcase the artistry and talent of great jazz musicians. b. Captivate and engage as many students in Eagle County as possible with content - rich, informative and entertaining jazz and music education programs. c. Cultivate the musical and professional development of aspiring youngjazz musicians. d. Contribute to the cultural and artistic fabric of the Vail community through productions and collaborations that reach a diverse and dynamic range of individuals and families. These goals are the guiding principles that Vail Jazz builds each of its 70 plus annual performances around. Through performance, education and community engagement activities that reflect these four motivations, Vail Jazz strives to benefit the Town of Vail through cultural and economic stimulus. The Vail Jazz Festival consistently brings a culturally diverse audience to Vail, drawing a widely varied mix of races and socio-economic levels to performances throughout the summer. Moreover, the Festival provides an outstanding cultural asset to the residents of Vail and helps to build a strong sense of community among residents. The Festival contributes to the town's economic vitality by giving residents and guests a compelling reason to spend time in Vail Village and Lionshead throughout the summer, thereby driving sales and lodging tax revenue. Vail would not be the success story it is today without the breadth and richness of activities that go beyond natural beauty and outdoor activities. The performing arts help to build a dynamic, cultured and widely varied artistic fabric in the Vail community, bolstering town pride and economic livelihood. Together with the other major performing arts organizations in Vail, Vail Jazz plays a critical role in providing the highest quality of musical performances for Vail's enthusiastic clientele of cultural consumers. November 1, 2016 - Page 182 a With a volunteer base of over 50 community members, Vail Jazz has a core group of supporters composed of locals, part-time residents and annual visitors that dedicate many hours of their time and knowledge to the organization. Many Vail Jazz volunteers, or "Ambassadors" as they are called, have been involved with the organization since its inception in 1995, demonstrating a profound loyalty and belief in the Vail Jazz mission. The passionate support of these exemplary community members shows the true health of the organization, driven by community support and engagement. 13. Who currently funds your organization? As seen in the table below, Vail Jazz has been successfully developing a healthy, diversified base of funding consisting of sponsorships with local businesses and international corporations, government grants, individual contributions, event admissions, advertising income and in kind gifts. With a newly expanded staff of three in the office, one of whom is a Development Manager tasked with increasing funding opportunities, Vail Jazz is in a position to expand further in the coming years, making a transition to a fully -staffed organization. Current local sponsorships include: Town of Vail, Alpine Bank, United Way of Eagle River Valley, Vail Daily, Vail Resorts Epic Promise, Land Rover Roaring Fork, Alpine Party Rentals, Avalon, Colorado Mountain Express, Triumph Mountain Properties, 1 st Bank, The Arrabelle, Sweet Basil Restaurant, 10th Mountain Whiskey and Spirits, Vail Chamber & Business Association, Alpin Aire, Vail Farmers' Market, and the Vilar Performing Arts Center. Current regional and national sponsorships include: The Signaturejazz Cruise, Ella Fitzgerald Charitable Foundation, KUVO 89.3FM, Yamaha, Hertz, Ironstone Winery, and Mighty Fine Productions. SOURCES OF INCOME TABLE BASED ON 2015/16 BUDGET Percentage Funding Source 0.70% Government grants (federal, state, county, local) 0.00% Government contracts 13.52% Foundations .97% Business 23.86% Events (includes event sponsorships) 23.7% Individual contributions 8.83% Fees/earned income 0.00% Workplace giving campaigns 27.83% In-kind contributions (optional) .61% Other 100.00% TOTAL (must equal 100%.) F:3 November 1, 2016 - Page 183 a Additional Information: Although not funded by the Town of Vail, we would be remiss if we did not provide further insight into Riverwalk First Fridays, a project which Vail Jazz developed in partnership with KZYR The Zephyr in summer 2015. Vail Jazz has found it challenging in past years to get younger families in the mid and down valley communities to drive to Vail for performances. Therefore, Riverwalk First Fridays was developed in order to strengthen the relationship with these families, while encouraging them to make the trip to Vail for Vail Jazz Festival performances where they can experience an event of a much higher quality and entertainment value. Riverwalk First Fridays takes place in the Riverwalk Backyard, a new venue that was constructed in 2014. The events are held on the first Fridays of each summer month, and feature regional jazz artists, wine, beer, food and local vendors. The team at Vail Jazz assures the Town of Vail that this series is entirely designed to complement Vail Jazz Festival performances and to help build the Vail Jazz audience. 60 events are scheduled to occur in summer 2016 as a part of the Vail Jazz Festival. Riverwalk First Fridays will serve primarily as a feeder event and marketing activity for Vail Jazz Festival performances. Sponsorship Benefits Upon approval of funding from the Vail Town Council, we will recognize the Town of Vail as a sponsor at the highest level. The Town of Vail will receive the following benefits for the 23ra Annual Vail Jazz Festival: • Verbal stage recognition as Presenting Sponsor of Vail Jazz @ Vail Square and Vail Jazz @ The Market. • 6 fully transferable Patron Passes to the Vail Jazz Party including Saturday's dinner with the artists. • Up to four individual tickets per session to the Vail Jazz Party, upon request. • Four Premium Seat tickets to each of the nine Vail Jazz @ Vail Square Thursday concerts. • Full page ad in the Vail Jazz Festival Program with distribution of 18,000. Website listing and link. • Email marketing inclusion. • Press release inclusion. Town of Vail collateral distributed at all venues throughout the summer. Town of Vail banner displayed prominently at Vail Jazz @ Vail Square and in the Marriott Grand Ballroom. • We will also do our best to accommodate the Town's request for other benefits from the Vail Jazz Festival. E November 1, 2016 - Page 184 a 12:28 PM The Vail Jazz Foundation, Inc. 07/05/16 Cash Basis Balance Sheet As of July 5, 2016 Jul 5, 16 ASSETS Current Assets Checking/Savings DEPOSIT ACCOUNTS UNRESTRICTED 11100 • Cash in Bank 88.051.30 11104 Petty Cash 730.00 11112 Cash Money Market 446,720.99 Less Restricted Funds (170,000.00) Total DEPOSIT ACCOUNTS UNRESTRICTED 365,502.29 Deposit Accounts Restricted 170,000.00 Total Checking/Savings 535,502.29 Other Current Assets 563,723.31 11120 Deposits 18,901.00 11144 Merchandise for Sale 9,200.03 11152 • Suspense Depoist (3,400.00) Total Other Current Assets 24,701.03 Total Current Assets 560.203.32 Fixed Assets 12200 • Net Personal Property - Current 12220 • Personal Property - Current Yr 8,799.99 12260 • Accumulated Depre. Current Yr. (5,280.00) Total 12200 • Net Personal Property - Current 3,519.99 Total Fixed Assets 3,519.99 TOTAL ASSETS 563,723.31 LIABILITIES & EQUITY Liabilities Current Liabilities Credit Cards Credit Card at Alpine Bank 6,143.25 Total Credit Cards 6,143.25 Other Current Liabilities 21116 • Prepaid Admissions 990.00 Total Other Current Liabilities 990.00 Total Current Liabilities 7,133.25 Total Liabilities 7,133.25 Equity 3000 • Opening Bal Equity 43,235.44 3900 • Retained Earnings 281,621.43 Net Income 231,733.19 Total Equity 556,590.06 TOTAL LIABILITIES & EQUITY 563,723.31 Page 1 of 1 November 1, 2016 - Page 185 o 12:54 PM The Vail Jazz Foundation, Inc. 07/05/16 Cash Basis Profit & Loss November 2015 through June 2016 Nov '15 - Jun 16 Ordinary Income/Expense Income 40000• Revenue 41000 • Admissions 41100 • Vail Jazz Festival 41200 • Concerts 41300 • Jams/Clubs 41350 • Receptions/Events 41375 • Winter Series 41500 • Ticket Fees Total 41000 • Admissions 43000 • Sponsorship Fees 44000 • Contributions 44100 • Individuals 44200 • Businesses 44300 • Foundation/Grants 44400 • Other Contributions Total 44000 • Contributions 45000 • Fund Raisers 45100 • Fund Raisers Revenue 45200 • Fund Raisers Expenses 45000 • Fund Raisers - Other Total 45000 • Fund Raisers 45240 • First Fridays 45242 • First Fridays Revenue 45244 • First Fridays Expenses 45240 • First Fridays - Other Total 45240 • First Fridays 45250 • Fees for Education 45500 • Raffle/Auction-Net 46000 • Merchandise Sales 46500 • Program Ad Sales 47000 • Advertising Allowance 48000 • Interest Income 49100 • Gain/Loss Securities Sales Total 40000 • Revenue Total Income Gross Profit Expense 51000 • Performances 51100 • Vail Jazz Festival 51110 • Artistic 51113 • Artists Travel Total 51110 • Artistic 51130 • Production 58,425.00 7,630.00 2,034.00 3,000.00 20, 535.60 2,601.20 94,225.80 61,500.00 143,040.12 4,226.42 237,618.92 9,657.00 394,542.46 23,500.00 (19,727.02) 4,000.00 7.772.98 4,507.00 (5,396.65) 7,250.00 6,360.35 9,000.00 (212.46) 2,729.00 15,149.50 7,749.40 676.22 (23.45) 599,469.80 599,469.80 599,469.80 (500.00) (500.00) November 1, 2016 - Page 186 o 12:54 PM The Vail Jazz Foundation, Inc. 07/05/16 Cash Basis Profit & Loss November 2015 through June 2016 Nov '15 - Jun 16 51131 • Contract Labor 51149 • Supplies 51159 • Other Production Expenses Total 51130 • Production Total 51100 • Vail Jazz Festival 51200 • Concerts 51210 • Artistic 51211 • Artists Fees 51213 • Artists Travel Total 51210 • Artistic 51230 • Production 51231 • Contract Labor 51249 • Supplies 51255 • Venue Rental 51259 • Other Production Expenses Total 51230 • Production Total 51200 • Concerts 51300 • Jams/Clubs/Producions 51330 • Production 51349 • Supplies 51355 • Venue Rental 51359 • Other Production Expenses Total 51330 • Production Total 51300 • Jams/Clubs/Producions 51400 • Other Productions 51410 • Artistic 51411 • Artists Fees 51413 • Artists Travel 51417 • Artists Housing 51419 • Other Artistic Total 51410 • Artistic 51430 • Production 51431 • Contract Labor 51433 • Equipment Rental 51437 • Instrumental Rental 51447 • Staging 51449 • Supplies 51455 • Venue Rental 51459 • Other Production Expenses Total 51430 • Production Total 51400 • Other Productions 51500 • Winter Series 51510 • Artistic 51511 • Artists Fees 51513 • Artists Travel 25.00 276.87 1,230.00 1,531.87 1,031.87 47,500.00 (500.00) 47,000.00 780.00 1,408.61 439.99 4,971.28 7,599.88 54,599.88 71.78 6,436.00 1,000.00 7,507.78 7,507.78 17,525.00 560.00 600.00 192.18 18,877.18 455.50 4,569.50 1,224.00 2,500.00 249.06 1,848.75 778.92 11,625.73 30,502.91 12,940.00 1,396.37 November 1, 2016 - Page 187 o 12:54 PM The Vail Jazz Foundation, Inc. 07/05/16 Cash Basis Profit & Loss November 2015 through June 2016 Nov '15 - Jun 16 51519 • Other Artistic 469.66 Total 51510 • Artistic 14,806.03 51530 • Production 51531 • Contract Labor 420.00 51533 • Equipment Rental 111.83 51535 • Food, Beverage & Other 1,945.00 51537 • Instrumental Rental 120.00 51543 • Programs 46.57 51545 • Sound 880.00 51549 • Supplies 443.02 51555 • Venue Rental 3,249.78 51559 • Other Production Expenses 2,079.99 Total 51530 • Production 9,296.19 Total 51500 • Winter Series 24,102.22 Total 51000 • Performances 117,744.66 52000 • Education 52100 • Workshop 52190 • Other -Workshop Expenses 555.00 Total 52100 • Workshop 555.00 52200 • School Programs 52210 • Educators Fees 16,700.00 52214 • Educators Travel 104.00 52242 • Meals 10.00 52266 • Other -School Program Expense 2,385.00 Total 52200 • School Programs 19,199.00 Total 52000 • Education 19,754.00 53000 • Marketing 53100 • Direct Mail 53110 • Printing 1,318.55 53120 • Mailing Service 100.00 53130 • Postage 639.84 Total 53100 • Direct Mail 2,058.39 53200 • Advertising 53232 • Program Distribution 400.00 53210 • Advertising Print 5,261.50 53220 • Advertising Other Media 183.81 53225 • Production/Art Work 1,000.00 Total 53200 • Advertising 6,845.31 53250 • Photo/Video 2,179.00 53300 • Printing -General Marketing 763.63 53400 • Marketing/PR Consultant 3,791.99 53600 • Ticket Agent 1,814.40 Total 53000 • Marketing 17,452.72 54000 • Promotion 54075 • Discounts -Tickets and Reception 565.00 November 1, 2016 - Page 188 o 12:54 PM The Vail Jazz Foundation, Inc. 07/05/16 Cash Basis Profit & Loss November 2015 through June 2016 Nov '15 -Jun 16 54300 • PR Consultant 8,200.00 Total 54000 • Promotion 8,765.00 54800 • Information Technology 54810 Software 1,078.49 54815 Service Fees 30.50 54850 Other -IT 469.99 Total 54800 • Information Technology 1,578.98 55000 • Fund Raising 55300 Entertainment 879.19 52275 Annual Funding Request 430.88 55350 Postage 345.89 55360 Mailing Service 195.00 55400 Other Fund Raising Expenses 729.62 Total 55000 • Fund Raising 2,580.58 56000 • Administration 56100 Accounting 72.20 56104 Auto 2,223.56 56108 Bank Charges 4,760.87 56116 Dues/Subscriptions 510.00 56119 Employee Benefits 49.00 56121 Employee Benefits -Med Reimb 9,674.72 56124 Employee Relations 48.02 56126 Entertainment 1,522.24 56128 Equipment Rental 671.94 56136 Insurance -Liability 2,137.00 56138 Insurance -Workers Comp. 511.00 56139 Legal 99.00 56140 Office Supplies 1,659.24 56150 Independent Contractor Fees 510.00 56168 Postage 522.11 56172 Printing and Forms 275.35 56173 Professional Development/Ed 100.00 56174 • Rent 9,700.00 56180 • Telephone Charges 2,699.06 56188 • Miscellaneous 2,876.97 Total 56000 • Administration 40,622.28 6560 • Payroll Expenses Processing Fee 482.80 56148 • Payroll 155,814.08 56152 • Payroll Taxes 12,972.89 6560 • Payroll Expenses - Other 2,693.62 Total 6560 • Payroll Expenses 171,963.39 6999 • Uncategorized Expenses 0.00 Total Expense 380,461.61 Net Ordinary Income 219,008.19 November 1, 2016 - Page 189 a 12:54 PM The Vail Jazz Foundation, Inc. 07/05/16 Cash Basis Profit & Loss November 2015 through June 2016 Net Income Nov '15 -Jun 16 219,008.19 November 1, 2016 - Page 190 a �IVAI L VALLEY FOUNDATION CULTURAL SPONSORSHIP GRANT PROPOSAL for the TOWN OF VAIL 2017 VAIL INTERNATIONAL DANCE FESTIVAL 2017 GERALD R. FORD AMPHITHEATER 2017 SUMMER MOUNTAIN GAMES (IN-KIND ONLY) 2017 BIRDS OF PREY MEN'S WORLD CUP VAIL VALLEY ATHLETE COMMISSION Presented by THE VAIL VALLEY FOUNDATION APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Valley Foundation 2. Contact Person: Mike Imhof, President 3. Mailing Address: PO Box 6550 Avon, CO 81620-9801 4. Telephone: 970-777-2015 5. Email address: mimhof@vvf.org 6. Members of governing board: Andy Arnold John Arnold Hans Berglund Judy Berkowitz Jenn Bruno Susan Campbell Steve Coyer Jack Crosby Andy Daly Ron Davis Bill Esrey Johannes Faessler Tim Finchem Harry Frampton Pete Frechette Steve Friedman November 1, 2016 - Page 191 a �IVAI L VALLEY FOUNDATION John Garnsey Margie Gart Donna Giordano Sheika Gramshammer Martha Head Michael Herman Al Hubbard B. J. Hybl Mike Imhof Chris Jarnot George Johnson Alexia Jurschak Kent Logan Doug Lovell Peter May Kaia Moritz Brian Nolan Bobby Patton Michael Price Eric Resnick Douglas Rippeto Dick Rothkopf Ken Schanzer Mike Shannon Stanley Shuman Rod Slifer Ann Smead Hap Stein Kristin Tang Fred Tresca Stewart Turley Betsy Wiegers Directors Emeritus Adam Aron Marlene Boll Bjorn Erik Borgen Berry Craddock John Galvin George Gillett Pepi Gramshammer Steve Haber William Hybl Elaine Kelton Oscar Tang November 1, 2016 - Page 192 c �IVAI L VALLEY FOUNDATION In Memoriam President Gerald R. Ford Jack Kemp 7. Amount of contribution requested: $142,500 + $72,800 in-kind support ($65,000 for VIDF, $27,500 for GRFA, $40,000 for BOP/AWO & $10,000 for VVF Athlete Commission along with in-kind support of $2800 for GRFA, $25,000 BOP & $45,000 GMG) 8. Organization fiscal year-end: October 1, 2016 — September 30, 2017. 9. Are yourbooks audited: Yes — annually. 10. How will the contribution be used: Please see below information. 11. How does your request support item 1C of the contribution policy: A positive, sustained economic climate. 12. Who currently funds your organization (other governments, private donations, user fees, etc.): Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company, private donations, ticket sales revenue (as non -limiting examples ticket sales to performances at the Vilar Performing Arts Center and tickets to attend Vail International Dance Festival performances, and corporate sponsorships with local, regional and national companies (brands) As non -limiting examples, EverBank, Korbel, GoPro, US Bank, Crazy Mountain Brewery. 13. Organization's mission statement: To enhance and sustain the spirit and quality of life in the Vail Valley by providing leadership in athletic, cultural and educational endeavors. Vail Valley Foundation; Inspiring Lives, Enriching Community. *In-kind contributions to be determined by the Town of Vail and may not be applicable. 2017 VAIL INTERNATIONAL DANCE FESTIVAL — This is a TOV Tier 1 Event July 29 — August 12, 2017 The Vail International Dance Festival is arguably one of the most successful and talked about arts festivals in the United States and considered one of the best of its kind around the world. It has consistently been featured in The New York Times Arts & Entertainment section, American Express's Departures Magazine and many other vertical print and digital media. Ticket sales records indicate that Festival -goers are true destination guests who are making a specific trip to Vail to attend this world- renowned event. November 1, 2016 - Page 193 o �IVAI L VALLEY FOUNDATION Damian Woetzel, as the Festival's Artistic Director, continues each year to outdo the prior year in terms of the caliber of performers, the breadth of the artistic styles represented and a Festival that truly entertains and provides a unique experience for all attendees. We consistently receive tangible and positive feedback from guests (ticket buyers), performers, donors, sponsors, press and industry experts as not just a player but a leader at the highest levels in the international community of performing arts. The Festival supports the development of new choreography by commissioning new works annually to be premiered in Vail, works that continue to live on in the repertories for major dance companies. In his 10 years as Artistic Director Damian Woetzel has commissioned more than 45 new works that bear the Festival's name in perpetuity. It's no wonder the Festival has made Vail a distinguished center of the dance world. The New York Times has described our Festival as a place "...where the stars come to shine in new and unexpected ways." In addition, the Festival has become far larger than what transpires within the Gerald R. Ford Amphitheater itself. A series of complimentary outreach programs offered through our fringe festival events, Dancing in the Streets and Village Vignettes add depth and increased appreciation of the art form giving anyone an opportunity to participate. 2016 will mark the 10th year for Celebrate the Beat, a vehicle in which children discover their potential by motivating them to believe in themselves, value artistic expression and develop a personal standard of excellence. In addition a robust master class series provides local aspiring dancer the chance to work with some of the masters of modern day dance. For the first time ever, the Festival will be under the lights in New York City as part of the City Center's fall program November 3-6 with 4 performances of Vail Dance Festival: Remix NYC. This is an exciting opportunity for us to share the Festival's unique and exceptional programming with a larger audience. GENERAL TOWN OF VAIL BENEFITS • At the close of the 2015 Festival the PR audience numbers reached 577 million impressions resulting in $1.37 million in Advertising Value Equivalency (AVE). • The event this summer (2016), in an effort to provide access to all demographics, has scheduled FREE street performances to happen in Vail Village away from the traditional stage setting. • Vail plays host to a Festival which no longer is considered just a local or even Colorado centric event but one that competes in caliber and stature on a world stage. • Added dimension to summer in Vail; more to experience, more to do, more reasons to make Vail your summer destination. • Positions Vail as an international center of cultural arts at the highest level of excellence • Independent surveys on destination visitation each year reveal that in 2015 93% of attendees come to Vail specifically to attend the Festival and 85% of attendees stayed in paid lodging averaging 3.6 room nights. SILVER SPONSOR BENEFITS November 1, 2016 - Page 194 0 �IVAI L VALLEY FOUNDATION • Logo inclusion in all marketing and advertising initiatives • One (1) full page advertisement in the official Vail International Dance Program • Logo inclusion on performance / Festival poster • Right to use the Vail International Dance Festival logo • Four (4) seats in the premium seats for all performances at GRFA • Four (4) VIP tickets to attend the Vail International Dance Festival Gala • Four (4) invitations to all scheduled social functions • Class observation opportunities 2017 VAIL INTERNATIONAL DANCE FESTIVAL GRANT REQUEST For 2017, The Vail Valley Foundation kindly requests a 30% increase in investment. This requested increase is tied to the significant continued growth of the VIDF project over the last 5+ years itself, while at the same time, costs to run the project have increased 3-5% each year. VVF kindly asks that the Town of Vail consider these annual cost increases, which include lodging, talent fees, transportation costs, meals and entertainment, in their consideration of our $65,000 cash contribution request. For the 2016 season, to celebrate the 10th anniversary of former New York City Ballet star Damian Woetzel as the Artistic Director of our Festival, VIDF is launching the Community Arts Access (CAA) initiative. CAA will work with local organizations to provide free tickets to community members who otherwise would not have the opportunity to experience live performing arts. CAA will partner with cross -sector community organizations including non-profit, educational, governmental, and other agencies to distribute free tickets to each of the 12 world-class performances throughout the course of the Festival. This opportunity is being introduced to the 2016 season to further the Festival's commitment to making the arts accessible and available to anyone, and expose the art of dance to new audiences. CAA's mission is to provide complimentary access to individuals, eliminating socioeconomic barriers to access. This program builds on an existing VIDF outreach program, which offers free performance tickets to local children ages 12 and under and discounted student tickets. The request of an additional $15,000 in support for 2017 will allow us to expand the program in 2017 and position it for funding through private grant makers for the years 2018 and beyond. BUDGET IMPACT TO 2017 VAIL INTERNATIONAL DANCE FESTIVAL Should the Town of Vail approve our request for $65,000, it shall account for 3% of our operating expense budget. The Vail International Dance Festival continues to grow each year and we are sincerely thankful for the annual Town of Vail support. GERALD R. FORD AMPHITHEATER — This is a TOV Tier One Event/Venue Summer Season 2017 November 1, 2016 - Page 195 o �IVAI L VALLEY FOUNDATION Summer 2017 will mark the amphitheater's 30th season. In summer 2013 and 2014, the Amphitheater completed an extensive remodel. The remodel includes a new terraced lawn and a grand lobby. The lobby space now serves a meeting space for Ford Park. Camp Vail and other user groups utilizes the lobby as a resting place in the park, it is great for sunny days and rainy days. Locals and guests of all ages flock to the theater for a diverse mix of entertainment. From the Hot Summer Nights series to Bravo! Vail Valley Music Festival's symphonies and hot performers like Devon Allman , The New York Philharmonic, and Karl Denson , each summer, the Gerald R Ford Amphitheater serves as the cultural and social centerpiece of the Vail Valley. The Vail Valley Foundation always strives for top -tier performances. The 2017 summer season shall be no exception with Bravo! Vail Valley Music Festival orchestras, Hot Summer Nights and the Vail International Dance Festival as anchors for the 2017 amphitheater schedule. GENERAL TOWN OF VAIL BENEFITS • Amphitheater productions showcase Vail as a premier summer resort • Provides the major venue for performing artists and special events in Vail • Programming policy ensures performance variety for Vail audiences • Convention use for summer conferences, weddings, graduations and more • Unique venue and programming sets Vail apart from other mountain resorts • Vail's unique and breathtaking outdoor venue receives national recognition and praise • Town of Vail bars, restaurants, clothing, jewelry, etc. all benefit from traffic pre and post each performance keeping people in Town, engaged and having a wonderful time in Vail SUPPORTER BENEFITS • Identification as major contributor in the building of the Gerald R. Ford Amphitheater • Four (4) reserved seats at all Gerald R. Ford Amphitheater productions • One (1) full page advertisement in the Vail Valley Summer Events Magazine • One (1) TOV branded (with Logo) flag pole banner placed at venue entrance 2017 GERALD R. FORD AMPHITHEATER GRANT REQUEST The Vail Valley Foundation kindly requests the Town of Vail consider a $27,500 cash contribution to help support a portion of the Hot Summer Nights series and services provided to the community at the facility. We also ask for a $2,800 in-kind contribution for police presence during Hot Summer Nights events. November 1, 2016 - Page 196 o �IVAI L VALLEY FOUNDATION BUDGET IMPACT TO 2017 GERALD R. FORD AMPHITHEATER Should the Town of Vail approve our request for $27,500 it shall account for 3% of our operating expense budget. DECEMBER 2017 MEN'S BIRDS OF PREY WORLD CUP / AMERICA'S WINTER OPENING EVENT, VAIL & BEAVER CREEK, COLORADO Each December, the world descends on the Vail Valley to watch the only Men's Alpine World Cup event in the USA. The Birds of Prey World Cup race week sees more than 20,000 people onsite over three days and the world truly watches as the domestic and international television exposure reaches over 150 million international households live to Europe in prime time. In the domestic USA, the TV production quality continues to increase, as does domestic viewership. All three BOP races are covered live or 'as - live' on NBC or NBC Sports plus re -airs. In 2015 we expanded the event to include a kick off to winter festival celebrations called "America's Winter Opening - Where Winter Begins." This year, 2016, we will continue to expand on this concept with enhanced programming at the Vilar Performing Arts Center, a vibrant Beaver Creek Village scene with sponsor activations, food and beverage offerings, live music, games and fireworks and, new for 2016 December and part of our 2017 grant request as described herein, we plan to further expand into America's Winter Opening Into Vail. Our goal for the annual World Cup and America's Winter Opening is to do for the winter season what GoPro Mountain Games has done for summer. Winter begins in Vail and Beaver Creek. We are very fortunate to be in partnership with Vail Mountain and they have agreed to merge their annual SnowDaze winter concert series into the Birds of Prey World Cup/America's Winter Opening dates. Together, we believe we are better and can create a new concept that tells the world that winter has begun in the Rockies. With activations reminiscent of what we experienced with the Alpine World Championships, we can bring vibrancy and entertainment to both Vail and Beaver Creek The general attributes of Vail and Beaver Creek playing together, under the umbrella brand of America's Winter Opening, Where Winter Begins is: ✓ Vail and Beaver Creek participate together in the value of the iconic, annual world cup. ✓ SnowDaze music event rolls into the world cup dates but stays exclusive to Vail. ✓ Sponsors are now offered a larger opportunity which includes music and festivities and events in Vail as well as the high value media and spectator audience value of Birds of Prey in Beaver Creek. ✓ Pre -concerts in Vail, we hold formal athlete awards, very similar to how we operated during the world alpine championships; which was always a crowd favorite. November 1, 2016 - Page 197 o �IVAI L VALLEY FOUNDATION ✓ Beer and wine festival and sponsor activations in Vail on select dates during the Winter Opening which animates and energizes Vail over dates that are historically very quiet. ✓ Additional, mountain games -type participatory events are part of the event mix in Vail. As non- limiting examples, ski mountaineering competitions, snowshoe 10K race, mixed/ice climbing competitions, art displays, unique brand and spectator friendly expositions, etc. ✓ As a reminder, our intent here is to look at this event concept and the beginning of the winter season in Vail -Beaver Creek in a very similar way to how we communicate to the world that the summer season in the Vail Valley has begun with the execution of the Mountain Games. 2017 BIRDS OF PREY / AMERICAS WINTER OPENING GRANT REQUEST VIK: Each year as the World Cup continues to grow and draw a larger audience, the need to transport these consumers to and from the event becomes more and more of a logistical challenge and expense. We respectfully request the Town of Vail to consider an in-kind contribution of $15,000 to be used towards specific use of Town of Vail buses and drivers (labor) during the 2017 December Birds of Prey event weekend for Beaver Creek purposes and an additional $10,000 of in-kind support specific to the Vail activation concepts in 2017, as described above. Our total value in-kind request is $25,000 for 2017. Cash Support: Additionally, in support of the Vail activation concepts described above, we are respectfully asking for $40,000 in cash support from Town Of Vail. If awarded funds, we will use this money to add sponsor activations, athlete -focused events, music, F&B, and TBA participatory events in Vail to drive spectator traffic, animation and positive economic impact during the AWO Weekend. SPONSOR BENEFITS • Town of Vail logo to be placed on the official website as a supporting partner at www.bcworldcup.com and logo inclusion in all appropriate marking, advertising and PR related to the Vail events. • A quantity of VIP credentials (enough for each TOV council member and select TOV staff). Final quantity shall be discussed and mutually agreed to by both Town of Vail and Vail Valley Foundation to allow access to the VIP area within the event venue. Tickets are provided on a per day basis. • Ten (10) invitations to the newly created Ski Industry Welcome to Winter kick-off party (location TBD) • A new event concept which will drive incremental spectator attendance to Vail during a slower time of year. • Seven (7) VIP gift bags for Town Council members. 2017 GOPRO MOUNTAIN GAMES — This is a TOV Tier 1 Event November 1, 2016 - Page 198 o �IVAI L VALLEY FOUNDATION The largest, most successful mountain based multi -sports, music and lifestyle celebration arguably in the world. Mountain Games has continued to grow each year and is looked upon as the top national event within the Outdoor Industry. The 2016 event saw a significant growth in athlete attendance with more than 4,000 participants and overall spectator attendance is estimated at 67,000 over the 4 days. Per the new Town of Vail (Town Council) grant application request guidelines, we are including in this grant request just the in-kind support we are requesting from the Town of Vail. Our normal CSE request for funds process will continue as per normal for any cash contribution request. The Vail Valley Foundation respectfully asks the Town of Vail to consider an in-kind contribution of $45,000 for the 2017 Event to be used for: • Extra duty police coverage and longer hours specifically tied to 3 nights of music at the GRFA during 2-17 Mountain Games (11 p.m. curfew at GRFA vs 10pm at Checkpoint Charlie) and continued expansion into Lionshead Village. • Fire support • Public works event assistance to include but not limited to: o trash clean up o water meter usage o sand bag distribution to and from event • World cup climbing wall ballast • Event bus/shuttle support and event fees The VVF is asking for an increase in in-kind support in 2017 over what the TOV provided in 2016 since the Mountain Games project continues to materially grow in size, scope and resource needs each year. With the expanding footprint of the Event, we ask that the TOV review the final in-kind donation from 2016 and recommend an appropriate amount to cover 2017, if different from the $45,000 we are suggesting. The VVF agrees to remain true to our commitment to TOV, which was, when VVF purchased the event, to not increase the cash contribution requested of TOV (CSE). VVF has been true to this promise and in fact has, each year since acquiring the Mountain Games project, decreased the VVF cash request. PLEASE NOTE: The Town of Vail is considered a key stakeholder in the Mountain Games event and, tied to the cash request Vail valley Foundation makes to the CSE, the Town of Vail receives detailed marketing, attendance and overall economic ROI information across all aspects of the event along with specific branding and hospitality rights and benefits to be received by the Town of Vail in exchange for its support. APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Valley Athlete Commission November 1, 2016 - Page 199 o VAI L �I VALLEY FOUNDATION 2. Contact person: Mike Imhof 3. Mailing address: PO Box 6550 Avon, CO 81620-9801 4. Telephone: (970) 777-2015 5. Email: mimhof@vvf.org 6. Members and Titles of your governing board: Mike Imhof Vail Valley Foundation Patty McKenny Town of Vail Mike Moser - Vail Community member 7. Amount of contribution requested: $10,000 8. Organization fiscal year-end: Calendar Year January 1 -December 31 9. Are your books audited? YES 10. How will the contribution be used? Please see below. The Athlete Commission provides financial support to the young individual athletes of our valley so that they might go out into the international world of competition and chase their dreams. Each year we fund both fledgling international athletes as well as those who have reached the highest ranks. The recipients come from every sport and every part of our valley. The number of applicants has been steadily growing every year. However, the amount of available funds has not increased at the same rate. It is our intent to increase the amount of funding from each partner to meet the needs of deserving athletes. 11. How does your request support item 1C of the contribution policy? Funding from the Athlete Commission benefits the entire community of Vail by providing an opportunity for local athletes to represent this community in an international arena thereby gaining exposure and awareness of our premier mountain resort. The commission hopes to honor those athletes that in turn honor their community. Whenever possible, representation of a community logo is expected and greatly appreciated. As winner of the women's World Cup Alpine overall Lindsey Vonn generated tremendous international awareness of Vail. Along with Toby Dawson and Sarah Schleper, Lindsey Vonn received financial support for many years from the Athlete Commission. The future November 1, 2016 - Page 200 a �IVAI L VALLEY FOUNDATION health of our community will be enhanced by providing opportunities for advancement of deserving athletes wishing to pursue their athletic dreams. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Historically, the commission has consists of two funding partners: Town of Vail and the Vail Valley Foundation. 13. Organization's mission statement: Local Pepi Gramshammer originally conceived the idea for the Athlete Commission as a method for the community to provide financial support for the Valley's deserving athletes. The program supports those athletes participating in international competitions. November 1, 2016 - Page 201 a VAI L �I VALLEY FOUNDATION 10/1/14-9/30/15 Vail Valley Foundation Financial Overview Fail Valley Foundation Cousolidated Statements of Financial Position September 30.7015 and 2014 November 1, 2016 - Page 202 a 2015 2014 rests Assets Cash and cash equivalents $ 3,062,338 $ 4,154,259 Casliheld far 2015 AWSC - 4"058"950 Accounts receo able, uet 467,165 451,835 Promises to give, ne# 3,175,311 2365,562 Prepaid eKpeuses and other assets 128,010 672,666 Ogei'atiug im-esmients 6"402,295 7,058,339 Prop€7ty" and egtupmmt" net 24-.447'6D3 25,542,763 Goodwill and intangible assets. net 518,398 526,397 Eudouvient myestmeuts 3-363-539 3-714-112 112 T=1 asset- $ 41.564"659 S 48"579"383 Liabilities and Net Assets Accounts payable $ 401,123 136,901 Accrued e3giom es and other liabilities 1,685,587 7,351,562 Defen'ed revenue l"102" 772 2"239" 197 Deferred mmkrrs p beuefits 496"959 514-"08l G12FA loanMable 1,122,348 1"122"198 Hoc&: pay -able" net of debt issuance costs 5,075" 785 5,205.116 Interest rate swap 1,412,518 1,125,744 Foreign r, ffelICy swap - 176-741_ Total liabilities 11-296-442 17"871"596 Net As :eta Unrestricted UTndesigaated 1,094,015 6U-'013 Imvsted in properr,- and equipmerA. ❑et of related debt 18-249-620 19"214"949 19-.348-.635 19,858,962 Tenmpormly restricted 7-.6-36-2S5 7--565-528 ermanrndy restricted 3"283247 3"283"297 Total net assets 30"268"217 30-707-787 Total liabilities and net asset_ S 41"564"659 5 45.5-9"383 November 1, 2016 - Page 202 a VAI L �I VALLEY FOUNDATION VVF Budget Vail Valley Foundation Budget Fiscal Ye�x 2K6 (Otober i, M5 th rn Se pte m h e r 20r 2016) x,71.5,340 7.391,485 5,922,1C4 53.701.000 ($1,720,606) ($7121.5,493) ($5,900,792) ($3.r5 5-9r 247) ($312.541.55-0) ($145,00-01 (521,8051597) $1,427 November 1, 2016 - Page 203 o RewrRie Fn nd ra isi ng Arts Ath Ietis Education G Expense Fundraising Arts lAthietics Education G Bond Pri nd pa I Rep aym ent Net Contiri hurtion x,71.5,340 7.391,485 5,922,1C4 53.701.000 ($1,720,606) ($7121.5,493) ($5,900,792) ($3.r5 5-9r 247) ($312.541.55-0) ($145,00-01 (521,8051597) $1,427 November 1, 2016 - Page 203 o BURTON UnSmOPEN SNOWBOARDINQ CHAMPIONSHIPS February 27 — March 5, 2017 Application for Town of Vail 2017 Funding Applied 6/30/16 by: BURTON @Nghfine 1 November 1, 2016 - Page 204 o APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK Name of organization: 2017 Burton US Open Snowboarding Championships 2. Contact person: Marc Murphy (Burton) and James Deighan (Highline) 3. Mailing address: Burton Corporation, 80 Industrial Parkway, Burlington, VT 05401 Highline, 12 Vail Rd, Suite 500, Vail, CO 81657 4. Telephone: Burton Corporation, 802.651.0493 Highline, 970.331.5312 5. E-mail address: marcm(a)burton.com ideighan(a�gohighline.com 6. Members and Titles of your governing board: Marc Murphy, Director of Partner Marketing, Burton Snowboards Ian Warda, Director of Events/Entertainment, Burton Snowboards Whitney Heingartner, Strategic Alliances Manager, Burton Snowboards James Deighan, Partner, Highline Sports & Entertainment, Inc Peggy Wolfe, Director of Event, Highline Sports & Entertainment, Inc 7. Amount of contribution requested: $440,000 + Value in kind as outlined below (and as per the full 2017 USO Operations/Storage Overview attached as Exhibit A and Exhibit B): Soccer Lot: February 16 — March 10, 2017 - full use of entire lot RV Lot: February 16 — March 10, 2017 - full use of entire lot 8. Organization fiscal year-end: Burton - January 31 Highline — December 31 9. Are your books audited? Burton books are reviewed by Price Waterhouse Coopers Highline books are reviewed by Keil & Associates, CPA 10. What category of funding is your organization applying for? (see definitions on page 1): Signature Event 11. How will the contribution be used? The TOV contributions will be used to provide guests of the event and the Town of Vail a high impact / safe 2 November 1, 2016 - Page 205 o winter sport experience to ensure repeat, long-term visits: • Grow youth outreach programs considering previous years successful activations (i.e. reporter program) • Increase communication and marketing efforts pre -event with local businesses • Grow marketing for out of state and foreign visitors • Continue growth of junior jam programming • Grow Broomball participation and community attendance • Maximize entertainment efforts at Solaris • Continue to develop logistical solutions for guests at concert venue • Identify and implement reasonable solutions for families visiting Golden Peak competition venue • Attract celebrity clientele • Data collection • Grow sponsorship & B2B opportunities for Burton and TOV • Expand environmental and sustainability efforts • Showcase Vail as a premier destination across all media outlets available to Burton 11. How does your request support item 1 C of the contribution policy? The USO provides a premier event each winter which has proved to deliver a considerable increase in economic impact to local businesses and the Town of Vail which has been shown each year in our final recap. In addition to economic impact, the USO delivers a memorable experience for a key demographic which will ensure their return, year after year. From tax revenue to increases in ADR, since the USO has arrived in Vail in 2013, this Partnership has delivered measureable and positive impacts on the community, experience and economy. The 2017 USO will continue to deliver: • Global awareness • Entertainment and lifestyle attractions for millennials & families • Repeat visitors from past events, longer term stays • Encouraged participation of local community, businesses and youth • Safe environment for all guests 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Burton is a privately held company. Highline is a privately held company. The US Open Snowboarding Championships is funded by Burton Snowboards and corporate Partners 13. Organization's mission statement: Set the standard for best in class international winter events through superior on -hill venues and high levels of competition, as well as outstanding off -hill entertainment and unique activations while showcasing the partnership between three premium brands in Burton, Town of Vail, and Vail Mountain. 9 November 1, 2016 - Page 206 o APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet *Highline Sports & Entertainment, Inc. — Available upon request ** Burton Corporation, as a privately held company, It is the company policy not to disclose financial information. C! November 1, 2016 - Page 207 o APPLICATION FOR TOWN OF VAIL FUNDING Profit & Loss Statement — Current Fiscal Year Budget 2017 US Open Budget Marketing $4,779,000 Marketing Campaign / Media Buy $69,000 Global broadcast production / distribution $792,000 Staffing $756,000 Course / Venue build $433,000 Event infrastructure $580,000 In -town activations $450,000 Security / Police / Medical $119,000 Branding $231,000 Food & Beverage $158,000 Lodging $770,000 Travel $47,000 Shipping / Storage $32,000 Prize Money $342,000 ATTACHM ENT A 5 November 1, 2016 - Page 208 o 2017 USO OPERATIONS / STORAGE OVERVIEW In order to produce a world-class event with the scope and scale of the US Open Snowboarding Championships, we require adequate operations compound space and storage facilities throughout the duration of the event, including load -in, build, event days, tear -down, and load -out. The plan below outlines these requirements which accurately represents the operations footprint of the event, and accounts for the possible impact on TOV stakeholders and guests by implementing processes and safety measures that contribute towards maintaining the high level guest experience standard that has been set in Vail. 2017 Plan Outline: Soccer Lot: February 16 — March 10, 2017 - full use of entire lot * Lot to be staffed full time with dedicated Boneyard manager to interface with all vendors, TOV officials and employees, and guests. Lot to be clearly labeled with signage at entrance notifying parking permit holders of the lot closure for the specified dates. Primary GP Operations Compound: Working area for Inventory, sort, load/prep load of all operational infrastructure from all vendors. Long term storage (6) 20'x8' storage containers Heavy equipment: o (1) 8k variable reach forklift o (1) 6k rough terrain straightmast forklift o (3) skid steers with fork attachments Work Vehicles o (3) 26' box trucks, (10) pickups/vans ALL empty scaff/truss containers (1) 20' mobile office with generator (2) portable toilets Vendor/Burton work vehicle parking RV Lot: February 16 — March 10, 2017 - Full use of entire lot for oversized vehicle staging and storage with light operational use. Lot to be managed full time with dedicated Boneyard manager to interface with all vendors, TOV officials and employees, and guests. Mtn. Plaza: February 16 — March 10, 2017 - 7 bays total (same configuration as last year — see below for details.) Long Term Storage Facility — climate controlled, staffed, and secure GP Sponsor Village & Solaris Boneyard/Storage o Lower SV delivery and overflow storage in the lockable bays (9 & 10) § Shipping storage from USO Sponsors: o Sort, inventory and load zone in bays 11-13 § Work zone, where we have space to inventory and load everything stored in the lockable cages/bays 2 & 3 without blocking traffic. o Solaris boneyard (and/or sponsor storage zone in bays 2 & 3 o Solaris heavy equipment storage ■ (1) 8K variable reach forklift ■ (1) 6k rough terrain straight mast Race City/TV Compound: February 17 — March 10, 2017 Burton/Vail/TV/Webcast/MSI Operations Compound Branding/MSI OPS: (1) 20x8 storage container o Snow fence: x 15,000' o SPM Poles: x 900 o Banners: x 200 o Banner Frames: x 200 n November 1, 2016 - Page 209 o TV Compound: February 25- March 7, 2017 o "A" Unit TV Truck (53' semi) o "B" Unit TV Truck (53' semi) o "C" Unit TV Truck (53' semi) o Satellite uplink truck (35' truck) Bottom of Slopestyle Temporary Storage Friday, 2/17/17 — 2/26/17 Scaff/truss staging for all on hill structures (2) light towers Vehicles until 2/26 Manor Vail Cages 2 x 12'x18' Long Term Storage 2/17/17 — 3/10/17 Sponsor Village product (sampling and promotional pieces for the partners) Alternative Permit Holder Parking: Burton to work with TOV to find best solution for displaced parking at the Soccer lot for the dates above. Possible methods include... o Burton to give TOV (X?) spots at Manor Vail for the duration of the event to compensate for a portion of displaced parking spots during this time frame o Burton to cover a portion of the cost (% of total TBD) of putting displaced parkers in the public garage during event dates so that Vail minimizes lost revenues. o Combined alternative parking solution to account for all 65 parking spaces in that lot for an agreed upon date range. o Burton to provide a shuttle system for any displaced parkers that have to use alternative lots (i.e. Nordic lot) o TOV to publicize dates of lot closure as well as communicate the dates and alternative parking plan to each permit holder at the time the permits are issued at beginning of season. 7 November 1, 2016 - Page 210 o ATTACHMENT C 2017 REQUESTED TOWN SERVICES BUS RE-ROUTES: MSI will communicate reroute needs based on real time logistics onsite. However, below details possible reroute windows Golden Peak (2017) - 2/17-2/21 from 4-7:45am and 5-10pm: Rails, structures, power, screen deliveries - 2/25 from 5pm through 7:45am on 2/28: TV truck load in Solaris (2017) Re-route at VAIL ROAD to EAST MEADOW DR/SOLARIS stop for events, concerts and concert set up: Monday, Feb 27, 2017 6:OOam-8:OOpm Tuesday, Feb 28, 2017 8:OOam-5:OOpm Wednesday, March 1, 2017 3:30pm-9:30pm Thursday, March 2, 2017 3:30pm-11:00pm Friday, March 3, 2017 4:00pm-11:30pm Saturday, March 4, 2017 4:OOpm-12:OOam Sunday, March 5, 2017 8:OOam-10:OOpm BARRICADES (2017) Delivery: WEDNESDAY, March 1, 2017 Location: Solaris — East Meadow Drive Time: 10am Needs: 180 panels, Need an additional 2,000' if available Pick Up: SUNDAY, March 5, 2017 ELECTRIC (2017) It is requested to use the following Town of Vail electric during the US Open CHECK POINT CHARLIE/GORE CREEK DRIVE Dates: FRIDAY -SATURDAY, March 3-4, 2017 Needs: POWER PANEL adjacent to Check Point Charlie LED screen Concert Sound/Audio Lights POWER FROM light poles Lights for tents along Gore Creek Drive (to Fountain) INTERNATIONAL BRIDGE Dates: FRIDAY -SATURDAY, March 3-4, 2017 Needs: POWER PANEL south of International Bridge Beer draft trailers Lights for tents along Willow Bridge Road POWER OUTLETS near Pedestrian Bridge Lights for tents along Willow Bridge Road POWER FROM light poles Lights for tents along Willow Bridge Road K -RAIL -JERSEY BARRIERS: 2016 final needs TBD based on 2016 structures. - Golden Peak: 4 o Delivery: February 18 November 1, 2016 - Page 211 o Solaris: 12 o Delivery: February 27, for build start on February 28 o Pick Up: March 8 VARIABLE MESSAGE BOARDS -SIGNAGE None requested in 2017 Brief description of the estimated benefits to the Town of Vail, including an estimated # of incremental room nights and increased spending generated by the 2016 Burton US Open. Estimated Incremental Room Nights and Revenue Generated by the 2016 Burton US Open of Snowboarding. 2016 Estimated Incremental Spending Incremental Room Nights Estimated total event attendance: Those who came just for the event: Overnight Visitors to Region: Overnight Visitors staying in Vail lodging: Average nights stay in Vail: Total Incremental Room Nights: Incremental Spending Estimated attendance per day: Average amount spent: Event Days: Total Incremental Spending: Average lodging price per night: Incremental room nights: Subtotal spent on lodging: Number of days in Vail not for event: Number of people staying additional days: Average amount spent per day: Subtotal spent on non-event days: Total Estimated Incremental Spending: 21,500 (Unique Attendees) 64% 52% 67% 5.7 nights 13,663 (Double occupancy, 2ppl/room) 3,583 $183 6 $3,934,134 $571 13,663 $7,801,573 1 3,870(18%) $183 $708,210 $12,443,917 2016 Town of Vail Estimated Return on Investment Town of Vail 2016 Investment Total Value of PR impressions (866,837,977 print, digital, social and broadcast impressions) + the estimated value to Vail for global TV exposure (based on 2016 figures) Return on Investment via PR Event Related Impressions Est. Incremental Room Nights Generated (Double Occupancy) Est. Incremental Spending Generated Tax Receipts (Lodging — 4%) Tax Receipts (Sales — 4%) Tax Receipts (Vail Local Marketing District — Lodging Only 1.4%) Total Town of Vail Tax Receipts As a percentage of Total TOV March Tax Receipts Return on Investment through Incremental Spending in the Town of Vail 601 13,663 $400,000 $12,605,332 32 -to -1 $12,443,917 $312,063 $157,365 $109,222 $578,650 13.7% 44.6% November 1, 2016 - Page 212 o 1 2 3 4 5 6 7 E-*' E 10 APPLICATION FOR TOWN OF VAIL FUNDING Name of organization: Colorado Ski Museum, Inc. Contact person: Susie Tjossem, Executive Director Mailing address: 231 S. Frontage Road East, Vail, CO 81657 Telephone: 970.476.1876 E -Mail: skimuseum@gmail.com Members and Titles of your governing board: Chairman: Jamie Duke Vice Chairman: Diane Boyer Treasurer: Kent Erickson Secretary: Dean Ericson Members: Todger Anderson, Hart Axley, Bob Beattie, Trent Bush, Lucy Davis, Andy Franklin, Dave Gorsuch, Jeff Gorsuch, Bill Jensen, John McMurtry, Larry Olson, Erik Steinberg, Bill Tomcich, Steve Waterhouse Amount of contribution requested: $53,449 (which represents a three percent increase over the 2016 cash award of $44,125 plus $8,000 in rent credit) Organization fiscal year-end: April 30 Are your books audited? CSSM books are prepared annually for audit by Jodi Teague, Certified Public Accountant. Taxes are prepared by Al Richards. Services (formerly Tier III) 11. A. How will the contribution be used? Each year the Museum has ongoing needs for its day-to-day operations. In recent years, the Museum has focused on enhancing the guest experience by extending its operating hours, investing in improvements to the facility and exhibits, and by expanding its educational programming. One of the most popular attractions is the film "Climb to Glory.- Legacy lory.Legacy of the 10`" Mountain Ski Troopers" that was produced in collaboration with Warren Miller Entertainment and premiered in 2014. On most Fridays, the valley's own Sandy Treat, a 10th veteran, follows up a showing of the film with "Tales of the Tenth", a fireside chat type of presentation that often draws a big crowd. Other recent improvements include the digitization of over 400 historic videos and films and the development of a state-of-the- art self -guided tour mobile app, which gives visitors a deeper dive into the Museum's archives. B. How does your request support item 1C of the contribution policy? The Museum is one of Vail's most visited cultural/educational institutions and currently draws 75,000 visitors annually. Its location at the gateway to the village core makes it accessible to thousands of people coming or going from the Vail Transportation Center. It Colorado Ski & Snowboard Museum 1 2017 Town of Vail Application for Funding November 1, 2016 - Page 213 c 12 13 also is a draw for travelers along 1-70, who stop for a break from their journey, whether scheduled or impromptu after seeing roadside signs. On occasion, it serves as a way station for travelers stranded due to road closures, and the Museum staff does its best to accommodate those displaced by these occurrences. In addition to daily visitors, the Museum hosts field trips of students from elementary, middle and high schools in the region, as well as groups such as Eagle County Seniors, foreign delegations curious about the evolution of snow sports in Colorado, or those who have a specific interest in the 10th Mountain Division of World War 11. The Museum's 10th Mountain Division exhibit is the largest of its kind in the United States and the only one in Colorado. The Museum also is available for special events for various community and private groups seeking a venue that is easily accessible and affordable. For those that are not fully aware of the Museum's history, this now 40 -year-old institution was a result of a joint application submitted in 1975 to the Colorado Centennial - Bicentennial Celebration Committee by Town of Vail Manager Terry Minger and Vail Centennial Ski Museum, Inc. aka Colorado Ski Museum. Along with Minger, the first Board of Directors was made up of a cross section of Vail and Colorado ski industry stakeholders, including Vail Mayor John Dobson. Having Vail as the base for the Colorado Ski & Snowboard Museum reinforces this community as the epicenter of Colorado skiing, which in turn provides benefit to all aspects of the Vail economy and the quality of life for all residents of Vail. Who currently funds your organization (other governments, private donations, user fees, etc.)? The Colorado Ski Museum receives funding from five primary sources: 1. Special Events (Annual Hall of Fame Induction Gala, Golf Tournament and private group facility rentals) 2. Operating Grants (Town of Vail and Vail Resorts Epic Promise) 3. Annual Membership Contributions and Other Cash Contributions 4. Museum Gift Shop Proceeds 5. Project -specific Restricted Grants Organization's mission statement: Vision: A world-class steward of Colorado snow sports history. Mission: Communicate, Honor and Preserve the legacy of Colorado skiing and snowboarding. Colorado Ski & Snowboard Museum 2 2017 Town of Vail Application for Funding November 1, 2016 - Page 214 c 12:41 PM Colorado Ski Museum 05/24/16 Accrual Basis Balance Sheet Prev Year As of April 30, 2016 ASSETS Current Assets Total Checking/Savings Total Accounts Receivable Total Other Current Assets Total Current Assets Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Total Accounts Payable Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 3900 • Retained Earnings 3902 • Temporarily Restricted RE 3903 • Permanently Restricted Net Income Total Equity TOTAL LIABILITIES & EQUITY 417,544.50 9,511.94 85.670.54 512, /2b.y)8 3,380.97 516,107.95 11,188.48 4,977.93 16,166.41 16,166.41 323,295.04 34,730.00 580.00 141,336.50 499,941.54 516.107.95 Page 1 of 1 November 1, 2016 - Page 215 o 2017 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2015 by 5:00 P.M. You trust provide an electronic version only [single file please], sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Betty Ford Alpine Gardens 2. Contact person: Nicola Ripley 3. Mailing address: 183 Gore Creek Drive, Ste. 7, Vail, CO 81657 4. Telephone: 970-476-0103 S. E-mail address: Nicola@bettyfordalpinegardens.org 6. Members and Titles of your governing board: Liz Paxson - President Susan Frampton - Vice President Bob Fritch - Treasurer Gwen Scalpello - Secretary Susan Ford Bales Michael Charles Kathy Borgen Doe Browning 5heika Gramshammer Dick Liebhaber Sharon Sweeney Margaret Rogers Carey Firestone Romer Holly Elliott 7. Amount of contribution requested: $90,000 for operations & $30,000 for capital; in-kind contribution of one blue parking pass for the Gardens' Executive Director; two designated parking spots in Ford Park. 8. Organization fiscal year-end: September 30, 2016 9. Are your books audited? Yes, every third year. FY 2016 will be audited 10. What category of funding is your organization applying for? Services 11. How will the contribution be used? The contribution is used for the annual operation of the Gardens. The capital request will be used to fix and repair aging water features with the priority being the cascading waterfall which is currently not working. All our water features are old and improvements needed to save water and run efficiently, Attached is a detailed report of the condition water features in the Gardens. 1 November 1, 2016 - Page 216 a 11. How does your request support item 1 C of the contribution policy? Trip Advisor ranks Betty Ford Alpine Gardens #3 of 69 things to do in Vaii with the top two being Vail Mountain Resort and Blue Sky Basin. The Alpine Gardens experience is accessible to all regardless of one's ability to pay and now, with the opening of the Education Center, the Gardens is open year-round. This new era at Betty Ford Alpine Gardens deserves a higher level of investment from the Town of Vail to grow and maintain this world-class attraction. Over 100,000 visitors come to the Gardens each year, Multi -generational families are able to deepen their connection to our mountain environment in a safe and controlled setting. Over 3,000 species of plants are beautifully displayed in five themed outdoor gardens and the Alpine House. This award winning collection of plants is designed to teach people about our mountain environment in hopes that they will better understand and preserve our natural heritage. In addition to the important living collection and Education Center, we have an active focus on the conservation and science of the plant world and share our knowledge with botanists worldwide. We are a Seeds of Success partner with the Bureau of Land Management, have grown and reintroduced endangered plants to the wild and conduct rare plant monitoring annually. We partner with scientists to study how climate change is effecting the alpine environment. In addition, Nicola Ripley, the Executive Director has co-authored The North American Strategy for Alpine Plant Conservation along with the chief botanist of the Forest Service. The new Education Center has enabled us to expand the quality, quantity and type of cultural and educational opportunities - elevating the Gardens to a whole new level. In 2016, the Alpine Gardens hosted thought provoking educational exhibits, artists` workshops, and musical performances of the highest caliber. A series of Intimate Evening in the Gardens events featuring climatologists, scientists and artists accompanied these premiere programs. The Education Center also allows for daily staff interaction with our guests which ultimately translates into a superior experience. Trip Advisors raking of the Alpine Gardens is a testament to our success. 12.Who Currently funds your organization (other governments, private donations, user fees, etc.)? 32% Gift Shops 40% Individual donors 16% Town of Vail 10% Earned Income 2% Grants 13. Organization's mission statement: Betty Ford Alpine Gardens' mission is to deepen understanding and promote conservation of alpine plants and fragile mountain environments. 2 November 1, 2016 - Page 217 o 12.10 PM Betty Ford Alpine Gardens 10114115 Accrual Basis Balance Sheet As of September 30, 2015 Sep 30,15 Sep 30, 14 $ Change % Change ASSETS Current Assets CheckingfSavings 101 - Unrestricted Funds Paypal 610.65 121.95 488-70 400.74°% 105 • Petty Cash 105.5 • Gift Shop Cash 200.00 433.00 -233.00 -53.81°% 105 • Petty Cash -Other 100.00 100.00 0.00 0.0% Total 105 • Petty Cash 300.00 533-00 -233.00 -43.72% 106 • Total Checking I for reconcile] 107 • Unrestricted Checking 130.439.50 155,767.23 -25,327.73 -16.26% Total 106 • Total Checking t for reconcile) 130,439.50 155,757.23 -25,327.73 -16.26% Total 101 • Unrestricted Funds 131,350.15 156,422.48 -25,072.03 -16-03°% 120 • Temporarily Restricted Funds 122.8 • Education Center Funds- Temp Re 233,882.75 79.367.46 154.515.29 194,68% 126 • Temp, Restricted Savings 0-00 225,015.24 -225,015,24 -100.0% 128.3 • Diversify IGS Acct 337 0.00 1,064,743.28 -1.064.743-28 -100.0°% 126.5 • T. Rest Svings- Bldg Acct 1900 0.00 25,000.00 -25,000.00 -100-0% Total 120 - Temporarily Restricted Funds 233,882.75 1,394,125.98 -1.160,243.23 -83.22% 160 • Restricted Funds 165 - Restricted Endowment 165-0 • Permanently Rest. Endowment 389,175,00 416,834.00 -27,659.00 -6.64% 165-2 • Library Endowment- Perm Rstric 45,853-00 0.00 45,853.00 100.0% 165.5 • Board Designated Fund 70,819.77 76,030.96 -5,211.19 -6.85°% Total 165 • Restricted Endowment 505,847.77 492,864.96 12,982-81 2.63% Total 160 • Restricted Funds 505,847.77 492.864.96 12.982-81 2.63% Total CheckingfSavings 871,080.67 2,043,413.12 -1,172,332.45 -57.37°% Accounts Receivable Pledges Receivable Temp. Restricted Pledges 144,000-00 108,500.00 35,500-00 32.72% Total Pledges Receivable 144,000.00 108,500.00 35,500.00 32.72% 1200 • Accounts Receivable 175.38 0.00 175,38 100.0% Total Accounts Receivable 144,175.38 108,500.00 35,675.38 32.88% Other Current Assets 173 • Gift Shop Inventory Page 7 of 3 P. November 1, 2016 - Page 218 o 12,10 PM Betty Ford Alpine Gardens Long Term Assets 177 10114M5 178 Meditation Garden 179 Accrual Basis Balance Sheet Schoolhouse, Plaza, Childrens 185 Library As of September 30, 2015 Himilayan Garden 190 I nterpretationlDisplays Sep 30, 15 Sep 30, 14 $ Change % Change 173.2 • School House Inventory 14,058.14 8,110.07 5,948.07 73.34% 173 • Gift Shop Inventory - Other 151,869.42 121,723-94 30,145-48 24.77% Total 173 • Gift Shop Inventory 165,927.56 729,834.01 36,093-55 27-8% Total Other Current Assets 165,927.56 129,834.01 36,093.55 27.8% Total Current Assets Fixed Assets 175 Long Term Assets 177 Mountain Perrennial Garden 178 Meditation Garden 179 Alpine Rock Garden 182 Schoolhouse, Plaza, Childrens 185 Library 186 Himilayan Garden 190 I nterpretationlDisplays 191 • Education Center 192 • Village Gift Shop 194 Website 195 Otfice)Computer Equipment 196 Accumulated Depreciation Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities ACpounts Payable 2000 • Accounts Payable Total Accounts Payable Credit Cards 1st Bank Visa Total Credit Cards Other Current Liabilities Gift Certificates 209.1 • Loan From Board Member 210 • Payroll Liabilities 210.1 • Health Insurance 210,2 Co Unemployment 210.4 Federal Liabilities 1,181,183.61 2,281,747.13 -1,100,563.52 -48.23% 1,316.00 1.316,00 0.00 0.0% 254,006.37 254,006.37 0.00 0-0°% 145.061-42 145,061.42 0.00 0-0% 1,040,384.38 1,040,384-38 0.00 0.0°% 1,071 r842.20 1,071,842.20 0-00 0.0°% 2,440-97 2,440.97 0,00 0-0% 3,048-47 3,048.47 0.00 0-0°% 89,577.13 89.577-13 0.00 0.00% 3,450,209-84 209,720-71 3,240,489.13 1,545.15° 16,381.72 16,381.72 0-00 0,0°% 9.348-00 9,348.00 0-00 0.0% 55,895.33 55,895.33 0-00 0.0% -953,401.00 -953,401.00 0-00 0-0°% 5,186,110.83 1,945,621.70 3,240,489.13 166.55% 5,367,294-44 4,227,368.83 2,139,925.61 50.62% 153,855-89 29,893.59 123,962.30 414.68% 153,855-89 29,893-59 123,962.30 414-68% 390.98 480-36 -89-38 -18-61% 390.98 48036 -89.38 -18-61% 1,318.62 219.26 1,099.36 501.4% 600.000.00 0-00 600,000.00 100.0% 7.17 0.00 7.17 100-0% 3,086.64 3,854.87 -768.23 -19,93% 3,441-34 2,623.76 817-58 31.16% Page 2 od 3 November 1, 2016 - Page 219 0 12:10 PM Betty Ford Alpine Gardens 10114115 Accrual Basis Balance Sheet As of September 30, 2015 210.5 GO Liabilities 210.6 Simple Liabilities 210.7 Housing Liabilities 210.8 Child Care Liability Total 210 • Payroll Liabilities 2200 Sales Tax Payable 230A Accrued Vacation Payable 2308 Accrued Payroll Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 290.1 - Unrestricted Net Assets 290.2 - Temporarily Restricted Net Asse 290.3 • Permanently Restricted Net Asse Net Income Total Equity Sep 30, 15 Sep 30, 14 Change % Change 845.00 660.00 185.00 28.03°% 3,487.88 2,644.71 843.17 31.88°% 1,850.00 0.00 1,850.00 100. % 244.44 328.29 -83.85 -25.54% 12,962.47 10,111.63 2,850.84 28.19°% 3,850.72 3,455.76 394.96 11.43°% 4,327.86 4,327,86 0.00 0.0% 9,785.04 8.804.93 980.11 11.13°% 632,244.71 26,919.44 605,325.27 2,248.66°% 786,491.58 57,293.39 729.198.19 1,272.74% 786,491.58 57,293.39 729,198.19 1,272.74% 3,357,163.86 541,997.34 2,815,166.52 519.41°% 470,560.75 1,703,319.63 -1,232,758.88 -72.37°% 342,350.83 291,350.83 51,000.00 17.51°% 1,410,727.42 1,633,407.64 -222,684.22 -13.63°% 5,580,862.86 4,170,075.44 1,410,727.42 33.83°% TOTAL LIABILITIES & EQUITY 6,367,294.44 4,227,368.83 2,139,925.61 50.62% Page 3 of 3 November 1, 2016 - Page 220 0 APPLICATION FOR TOWN OF VAIL FUNDING Profit & Lass Statement Betty Ford Alpine Gardena FY 2016 Year -End Sep 15 Budget $ Over Budget %of Budget Occt'14 - Sep 15 YTDBudget $ Over Budget %of Budget Annual Budget ordinary Incornc azyense Income 301 • Operating Income 354 Total Operating Cash Income 305 • Annual Memberships 3,779-00 3,000.00 779.00 12597% 64.308.20 150,000.00 4,306-20 107.16% MOM 00 305,5 - TOV FETT Funds 0. OD 4.00 0.01) 0-0% 67,000.00 57.OW.DO 0-00 100.0% 67.000.00 310 • Garden Donation Boxes 2,948-33 2,500-00 44833 11793% 14,072.54 11,500.00 2,572.54 122.37% 11.500.W 312-IndividuaIDonations-Operator 368-67 3,000.00 -2,611.33 12.960/. 88,431.58 80,000.00 9,431.58 111,79/0 80,000.00 320 • Operating Grants 0.DD 0.00 0. DD 00% 6,788.00 6,000.00 788-00 113.13% 6.00000 344 - Group Tours 0-00 250-00 -250.00 0.0% 1,000.00 2,050-00 -1,050-00 48.78% 2.050.00 345 • Facility Use 345,1 - FW mai Income- chairs 1.19100 4.00 3,191.00 100.0% 2,991.00 1,000.00 1,991.❑0 299.1% 1-01)0.00 345 • Facility Use -Other 3,675-00 0-06 3,675.0D 1DO.0% 12,585.00 2,800.00 9,785-00 44845% 2,813000 Total 345 - Facility Ilse 4,WO. 00 0.00 4,866.00 100.0% 15,576 00 3,800.00 11,T76.OD 409.9% 3.00000 350 • Events & Other Income 350.05 - Other FF Events Wrogra m i 596.00 5000 546. DO 1,192.0% 3,169-37 1.70D.00 1,489.37 167.611A 1,700-00 350.11 • Individuals Tours 7500 5000 25.0D 150.0% 2,29000 1,20D.00 1,000-01) 183-33% 1,20000 360-12 • Children's program 0.00 0.00 000 0.0% 0-00 550.00 -550.00 0.0% 550.00 350-13 • Chef's in the Garden 565 W 0.00 565.00 100.6% 1.470.00 1.300.00 170.00 113 OW. 1,300-00 Total= Events &Otherincome 1,236.00 10000 1,136.OD 1,236.D% 6,859-37 4.75000 2,109.37 144.47% 4,75000 350.08 • Glft Shop S Merch- Sales 350-995 • School House Sales 12,411.19 12,189.50 221.69 10182% 80,838-12 96,663.03 -15,824.91 8363% 96,663.03 350-09 • Gift Shop & Merch. Sales • 36,517.62 35,528.16 989.46 102.79% 571,983.02 528,325 09 43,657.93 108.26% 526,325.09 Tota1350-09 Gift Shop & Merch. S4 48,928.81 47,717.66 1,21115 102.54% 652,821.14 624,988 12 27,833,02 104.45% 624,988.12 352 • Miscellaneous Income 352.1 Relmbursmentincome 1,289.30 0-00 1,289.30 100.0% 5,247-69 1,12500 4,122.89 486.48% 1,725.00 362 • Miscellaneous Income -Otho -531.39 0.00 531.39 100.0% 2,01717 85-00 1,932.17 2,373.14% 85.00 Tota[352 Miscellaneous Income 757.91 0.00 75791 1000% 7,265.06 1,21000 6.05506 600.42% 1,210,00 Total 354 Total Operating Cash Incl 52,904.72 56,567.66 6,337.06 111.2% 925,119.89 861,298.12 63,821.77 107.41% 861,296.12 Total 301 • Operating Income 52,9(74.72 56,567.66 6,337.06 111.2% 925,119.89 861,298 12 W.821 77 107.41% 861,298.12 Expense Total 401 • Administration 11,969-46 3.937.39 8,032.07 3440% 75,707.51 64,047-69 11,659.82 118.21% 64,047.69 Total 500 • Gardens 11,544.04 6.463.62 3.08042 136.4% 130,223.48 111,534.96 18,668.52 116-76% 111 534.96 Total 650 • Education 7,632.51 6,203-17 1,429.34 12304% 111,239.79 92,964.94 18,27485 119.66% 92,964-94 Total 600 - Development (Fundraising 7,356-52 7,121.50 23502 1033% 91,876-05 87,178.09 4,697% 10.5.39% 87,178.09 650 - Gift Shop Casts Total 650.1 • Alpine Treasures 46,07798 38,2130.95 7,677.03 120-62% 455.29448 425.006.93 30,287-55 10713% 425,00803 ToraI650,2 School House 14,276.57 10,54736 3,729.21 135-35% 71,77118 813.453,91 -8,682-73 89.21% 80,45391 Total 660- Gift ShopCos ts 60,35455 48,74831 11,606.24 123-81% 527,()8566 505-460.&4 21,604-82 10427% 505,460.84 Total Expense 98,857 -OB 74,473-99 24383.09 13274% 936,112-49 861,186.52 74,925.97 108.7% 861,186-52 Net Ordinarylncore e -35,952.36 -17,906.33 -18,046.06 200.78% -10,892.60 111-60 -11,104,20 -9,8500% 111.50 Other Income+Expen5e Other lncome Total 3613- Capita Itncome 33,800.00 1,563,758.09 361 - Endowment Income Total Total 386 • Interest Gain iLoss - End or -16,238.70 -6,613.49 387 • Don atlo ns to Endowment 0.00 57,00000 Total3sl Endowment Income Total -16,238.71) 44,386,51 Total Other Income 17,561.30 1,608,144.60 Other Expense 800 • Capital Expenses Total 895 • Capital Cash Expenses 339,689.82 3,302,169.96 896 • In-IGnd Capital Expense 0-0D 118,400.00 898 • Capitalized Expenditures -334,616.82 -3,240,489.13 Tara 1$00 • Capital Expenses 5,073.20 180,080-83 901 • Endowment MMag ementCQ$ta 439.86 6.34375 Total Other Expense 5,513.06 186,424.56 Net Other Income 12,446.24 4 1,421.720.02 to Net Income -23.964.12 -17,906.33 5,997.79 133.5% 1,410,727.42 111-60 1,410,675.62 1,264092-67- 117.6 - ember 1, 16 - Page 221 a Water Features Alpine Rock Garden 2000—Built 2000 — 2010 — Several fixes to feature. CO Alpines fixes leaks in lower pond due to rocks placed directly on liner, major pipe leakage just uphill of pumps. Issues continue with intermittent leaks. Lower pond liner and rocks removed. Entire lower pond covered in shotcrete. (Company from Idaho Springs) 2008 — Feature losing water. Maximum Comfort works to identify leaks. MC performs 60k worth of in-kind work to reconstruct the lower pool, re -line the lower drop of the waterfall. Leakage at a tolerable level according to TOV. BFAG receives $20k grant from TOV to finish aesthetic rock placement around lower pond performed by Maximum Comfort. Work begins on ARG waterfall. Water discovered to be running underneath liner near splash area. MC patches and places more rocks to help reduce splash. Several large cottonwoods removed near waterfall. 2015 — Town Of Vail alerts BFAG that gardens is using significant amount of water on a weekly basis. Control Valve installed on main line to reduce water usage. Significant drops in water levels detected in ARG basin when fill valve is turned off. New water meter installed. Average daily loss of 5.300 gallons calculated over the course of several weeks. Water discovered to be coming out of rock near splash area from unknown area near patch in splash area. MC brought in to assess. Waterfall turned off for rest of season at end of August. No repair work done in fall. Observation/Comments ARG water feature has continuously been problematic since the day it was built. Main waterfall stream consists of rocks stacked on a liner with no telling if water is running underneath rocks due to the design. Water loss continues with large drop at base of feature identified as main issue. Drains at the bottom of the pool do not allow water to fully drain at end of season leaving water sitting there all winter. Soil level near edge of pool is not properly container! which causes soil to wash into pond and collect at bottom. November 1, 2016 - Page 222 a Water Priority Problem Proposed fix Cost Year to fix loss 1 5,000-6,000 Major leak in Need to isolate leak TBD Spring 2016 gallons waterfall & fix TBD 2 Water loss in basin Monitor meter to In house Spring 2016 determine loss per day in basin. Isolate any leaks in basin and fix Aesthetic 3 Soil erosion into Create barrier with In house Summer 2016 problem basin rocks and concrete 4 Drains placed Raise lowest part of TBD 2017 unevenly causing basin to match water to sit in basin drains using shotcrete Beaver Ponds 2000 — Pools built as part of main ARG water feature 2004 — Ponds redesigned and separated from ARG waterfall. Two 1hp pumps circulate water from lower ponds to upper. %" fill valve with no meter. 2011— Pond liner near beaver dam fixed due to water pouring out from side. Sedges and grasses removed near edge. 1 of the pumps breaks leaving 1 pump which is determined to be enough to still circulate water. 2012 — 2015 — Fill valve near pumps breaks several times. Still no meter on this water feature. Observations/Comments Sedges and grasses are very problematic to this pond as they continue to grow further into the pond. Algae growth is very problematic each year. Fill valve is %" and very unreliable and easy to break. No water meter has been or is currently installed. Pump pit is falling apart and liner is sinking near the pit. Water levels are never consistent in hot parts of the summer. November 1, 2016 - Page 223 a Water loss Priority Problem Proposed fix Cost Year to fix 1 No water meter Install water meter $150-$200 Spring 2016 TBD 2 Pump box sinking Dig out pump box $500 — Cost of Summer 2016 and liner being and redo or install new box pulled below water new box, reattach level of lower pond liner Possible contract work to be estimated 3 Upper fill box cover Replace cover. Add $150 2016 exposed. new filter Aesthetic 4 Liner near beaver Add soil to lift liner In house Summer 2016 dam showing and add rocks and logs to disguise ? 5 Sedges and grasses Cut back sedges and In house Fall 2016— growing into ponds grasses. Add a Spring 2017 possibly causing barrier to prevent water loss future encroachment Meditation Garden 1995 — Approximate year water feature was built. Pump is approximately 15-20 years old and a very heavy Shp pump. 2012 — Pump becomes clogged. Pump pit is dredged. New meter installed on fill line. 2015 — Meter breaks and is replaced. Circuit breaker continually trips and is fixed several times. Pump shuts down several times at end of August due to electrical issues. Pump does not turn on at all during September. No fix has been made. New pump and circuit breaker recommended. November 1, 2016 - Page 224 o Water Loss Priority Problem Proposed fix Pump not Replace pump Cost Year to fix Spring 2016 1 $2,500-3,200 working 2 Circuit breaker is Have electrician T81] Spring 2016 faulty and keeps look at wiring blowing. Could and propose be due to bad solution PUMP 300 gals per day 3 Hudson fill valve Find better In house with Summer 2016 when not not working solution to possible contract working properly properly causing Hudson float work for it to constantly valve or hook up plumbing fill pump pit. Old old valve, floating valve inactive Observations/Comments The pump pit is very hard to access due to its location and size of the manhole. The pump sits about 10ft down in a well which needs to be dredged every 2-3 years. The circuit for this pump has failed several times in the last few years causing the stream to overflow and flood the gardens. An old floating fill valve was replaced with a Hudson valve that sits in a very hard to access location. This type of fill valve is not reliable due to debris causing it to stay on for several hours and causing it to overflow. The water level of the pond is inconsistent and algae is a very big problem. Mountain Perennial Pond 1990`s?— Waterfall built 2008— Munro 5 H P pump installed at a cost of $2,638.91. No meter. 2030-2015 — Pond is regularly maintained, drained and dredged each season. 2015 — Water meter bought and will be installed spring 2016 Observations/Com ments The location and size of the pump pit is directly next to main path. The height of the pit and edge of liner flowing into pit causes the pump to suck up more water than what can fall into the pit. The electrical outlet sits very close water and is constantly kicked by the public causing it to November 1, 2016 - Page 225 o turnoff It has been recommended by several electricians that this needs to be moved for safety reasons. The pit cover is unattractive a safety concern to the public. Water Loss Priority Problem Proposed fix Cost Year to fix TBD 1 no water Install water $200 for Spring 2016 Spring 2016 meter meter meter. Installed In house 2 Pump pit Lower lip to TBD Summer 2016 height not allow water to equal to pond. flow into Covered by pump pit rock and easier. Figure unsightly. out better Pond level too solution to high. Pump covering pit, often runs dry. 3 Electrical Move outlet to Electrician ? outlet very better location work (possibly close to water. away from a TQV favor) Hazardous to water and public and public. employees and is easily kicked which turns off PUMP Ford Seeping waterfall 199O's? — Built, Uses a 1/2hp pump to circulate water. No meter. 2013 — Pump breaks and is replaced with another 1/2hp pump. No meter installed. ❑ bservations/Comments Low maintenance water feature. Pump was replaced once in the last 6 years. Pump can clog easily from leaves and debris. Some of the tubes that shoot water no longer work. Water loss Priority Problem Proposed fix Cost Year to fix TBD 1 No water meter Install water $100 for meter and Spring 2016 November 1, 2016 - Page 226 o Childrens Garden 2002 — Children's Garden and water feature built. 2 Munro 2hp pumps circulate water to middle and upper parts of stream. 1" fill valve with no meter. 2008 — 1 pump is replaced. Cost of $1,666.67. 2011— Water line that feeds middle section of stream cracks and breaks. Colorado Alpines irrigation technician, Eric, is called in to fix. The water line is abandoned due to cost and location of the break. Water line that feeds upper stream is used and determined to be satisfactory. Cost of fix is estimated to be around $1,500. 2012 — Pump is serviced. 2015 — Pump shows signs of not working properly due to excess water bubbling from underneath which causes water flow in stream to be reduced. Water meter ordered and to be installed spring 2016. Observations Comments The box in which the pump sits in is falling apart which causes serious skin irritation due to fiberglass material. The pump does not seem to be working properly and sucking up the amount of water that it should. The pump is scheduled to be serviced in the spring to determine if this is caused from the pump. November 1, 2016 - Page 227 a supplies to install. 2 A few of the Determine In house Spring 2016 water tubes way to unclog clogged. Not tubes allowing water to seep _evenly. Childrens Garden 2002 — Children's Garden and water feature built. 2 Munro 2hp pumps circulate water to middle and upper parts of stream. 1" fill valve with no meter. 2008 — 1 pump is replaced. Cost of $1,666.67. 2011— Water line that feeds middle section of stream cracks and breaks. Colorado Alpines irrigation technician, Eric, is called in to fix. The water line is abandoned due to cost and location of the break. Water line that feeds upper stream is used and determined to be satisfactory. Cost of fix is estimated to be around $1,500. 2012 — Pump is serviced. 2015 — Pump shows signs of not working properly due to excess water bubbling from underneath which causes water flow in stream to be reduced. Water meter ordered and to be installed spring 2016. Observations Comments The box in which the pump sits in is falling apart which causes serious skin irritation due to fiberglass material. The pump does not seem to be working properly and sucking up the amount of water that it should. The pump is scheduled to be serviced in the spring to determine if this is caused from the pump. November 1, 2016 - Page 227 a Water loss Priority Problem Proposed fix Cost Year to fix 1 No meter Install water $150 for Spring 2016 meter meter and supplies 2 Pump Diagnose TBD — In Spring 2016 bubbling and pump and house not pumping determine if sufficient pumps needs amount of to be serviced water for or replaced feature 3 Skimmer box Replace $150 ? failing apart skimmer box November 1, 2016 - Page 228 o APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Valley Community Television, DBA Public Access TV 5 2. Contact person: J.K. Perry, Executive Director 3. Mailing address: PO Box 5600, Avon, CO 81620 4. Telephone: 970-949-5657 5. E-mail address: jk@publicaccess5.org 6. Members and Titles of your governing board: Amy Phillips, Keller Williams — President Marci Colby, Beck Builds — Vice President Char Gonsenica, Eagle Valley Humane Society — Treasurer Mike Griffin, Vail Information Technology —Vail Representative Jake Wolf, Avon Town Council — Avon Representative Kim Blackford, Schools for Children of the World — Community Representative Andrew Zaback, Alpine Bank — Community Representative Scott Robinson, Walking Mountains Science Center — Community Representative 7. Amount of contribution requested: Approximately $127,000 This represents an increase of 10 percent in franchise fees received by the town from Comcast to a total of 40 percent. In 2010, the town's contribution to PATV5 decreased from 40 to 30 percent. Since 2010, PATV5 managed to improve and expand services, including free media production workshops so residents, students and nonprofits may learn how to create media with free access to PATV5 production equipment and have it distributed on Channel 5 and the internet; internet and mobile device distribution of video; coverage of Vail town council work sessions; recording of council meetings in high definition video; live television and internet coverage of council meetings; playout to cable subscribers and purchase of a space for the community to create media. 8. Organization fiscal year-end: December 31 9. Are your books audited? Yes 10. What category of funding is your organization applying for? Services 11. How will the contribution be used? Franchise fees fund outfitting and production of council meetings; free media education workshops, equipment access, and television and internet distribution for students, residents and nonprofits; capital equipment expenditures for cablecast to viewers; internet distribution November 1, 2016 - Page 229 c services; in-house productions; marketing; and operations. In the coming year, PATV5 plans to rebrand and implement a new marketing plan to more effectively communicate and interact with the community; redesign its website to focus on video content and more effectively convey what we do; improve cablecast quality for viewers by upgrading the equipment we use to send our signal to Comcast; and continued replacement of existing equipment so we can react to trends yet to be identified. With the 10 percent increase requested above (approximate increase of $32,000), PATV5 could offer additional services and equipment improvements that will benefit Vail residents, students, nonprofits and visitors. These include expanded media education opportunities, such as television studio production training that gives participants the skills to create their own local programming, pursue a career or advocate for a nonprofit cause. Estimated cost: $4,500. We also could dedicate additional time to community outreach and engagement to increase participation in our programs and services, such as media education and how to watch programming, such as council meetings. Estimated cost: $13,000. Another opportunity we could pursue is internet distribution in high definition to improve the viewing experience and resort community connectivity through expanded distribution to platforms such as Roku and Apple TV, to reach millennials who have "cut the cord," as well as viewers who don't subscribe to cable, such as second home owners, satellite subscribers and down valley residents. This would require investment in a hardware encoder to distribute HD video to viewers, increased internet bandwidth, and development of apps for Roku and Apple TV. Estimated cost $12,000. Finally, we could add coverage of a Town of Vail event, such as Vail America Days, Vail Tree Lighting Ceremony or behind -the -scenes pieces that showcase town services and employees. All of these would co -branded and sponsored by the Town of Vail. Estimated cost: $5,000 to $10,000. 12. How does your request support item 1C of the contribution policy? PATV5 provides coverage and television and internet distribution of council meetings to residents, guests, and second homeowners so they may receive government information and become civically engaged. We also empower residents and students to express their ideas and nonprofits to advocate for their cause through free media education, free access to production equipment and television and internet distribution. We strive to connect our resort community and provide a level of community access television commensurate with the town's high standards. 13. Who currently funds your organization (other governments, private donations, user fees, etc.)? PATV5 is primarily funded through franchise fees from the towns of Vail and Avon. In addition to franchise fees, Avon provides a yearly capital grant. PATV5 also generates service fees from video production of other government proceedings, including the Vail Recreation District Board of Directors, Minturn Town Council, Eagle County School Board and Eagle Vail Board of Governors. The organization provides low-cost video production to area nonprofits so they may advocate their cause among the community. To a lesser extent, we are funded through underwriting of video programming, such as Battle Mountain Huskies football. 14. Organization's mission statement: We empower the local community, through media education and technology, to become civically engaged, express ideas, and advocate for causes. 2 November 1, 2016 - Page 230 o APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format instead of this form, as long as part of the application's single electronic file (no multiple files please) Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: 2015) Assets: Checking and savings $131,689 Accounts receivable $13,679 Fixed Assets 281 Metcalf Building $216,000 281 Metcalf Improvements $29,284 A/D — Equipment $-299,572 Equipment $322,016 Total Assets $409,442 Liabilities: Payroll $4,892 Long Term Liabilities 281 Metcalf Mortgage $128,774 Total Liabilities $133,666 Net Worth (Total Assets Minus Total Liabilities) $275,776 November 1, 2016 - Page 231 o APPLICATION FOR TOWN OF VAIL FUNDING Public Access TV 5 Profit and Loss 2015 Ordinary Income/Expense Income Donations Income Restricted Grants Underwriting Total Restricted Unrestricted Franchise Fees Avon Vail Total Franchise Fees Interest Income Membership Dues Production Income DVD Filming/Editing Total Production Income Rebate Total Unrestricted Total Income Total Income Gross Profit Expense Expenses Operational Expenses 281 Metcalf Operating Dues 281 Metcalf - Other Total 281 Metcalf Advertising Bank Service Charges Dues and Subscriptions Insurance Equipment Health Liability/Property Officers and Directors I Jan - Dec 15 56.43 10,000.00 19,700.00 29,700.00 41,095.10 93,637.77 134,732.87 47.96 135.00 335.00 18,450.00 18,785.00 29.58 153,730.41 183,430.41 183,486.84 183,486.84 5,024.00 7,487.42 12,511.42 30.00 126.00 729.77 1,809.00 9,355.00 2,555.00 983.00 November 1, 2016 - Page 232 a Workers Compensation 582.00 Total Insurance 15,284.00 Licenses and Permits 333.27 Marketing 1,684.78 Meals 253.27 Office Equipment 144.43 Office Supplies 485.04 Payroll Expenses 7,661.91 Postage and Delivery 452.74 Professional Fees Accounting 1,070.00 Professional Fees - Other 300.00 Total Professional Fees 1,370.00 Repairs Building Repairs 1,989.35 Computer Repairs 347.50 Equipment Repairs 269.00 Total Repairs 2,605.85 Salary & Wages - Operational 8,200.56 Utilities Cell Phone 900.00 Comcast 589.83 Gas and Electric 2,130.33 Telephone 1,101.86 Total Utilities 41722.02 Total Operational Expenses 56,595.06 Program Expenses Capital Improvements 5,844.31 Savings to Community Tech Fund 16,500.00 Comm. Tech Fund Improvements 7,672.50 Fuel 2,064.24 Program Subscriptions 3,820.88 Program Supplies Other 839.67 Total Program Supplies 839.67 Salary & Wages - Program 89,104.59 Total Program Expenses 125,846.19 Total Expenses 182,441.25 Void 0.00 Total Expense Net Ordinary Income Net Income I 182.441.25 1,045.59 1,045.59 November 1, 2016 - Page 233 a June 30, 2016 Town of Vail Ms. Carlie Smith 75 S. Frontage Road Vail, CO 81657 Dear Ms. Smith: YouthPower365 is honored to submit a proposal requesting $10,000 to support a Nordic Ski program at Red Sandstone Elementary School as part of our PwrHrs program at this site. YouthPower365 is excited that we have been able to bring programming the Red Sandstone this past school year and work in partnership with Vail Rec District to provide quality after school experiences to Red Sandstone students. We are proud to report that there are 50 students at Red Sandstone currently enrolled in PwrHrs; of these students, 92% of students experienced growth in Oral Reading Fluency (ORF) and 100% of students experienced growth in Math Computation (MCOMP) over the 21 week program. After an initial pilot Nordic program at Homestake Peak and Avon Elementary School, we have determined that Red Sandstone Elementary School would be the best site for continuation of this enrichment piece of PwrHrs. For 19 years, YouthPower365 has been making a positive impact on children and families within Eagle County, Colorado. We aspire to serve every child every day in the Vail Valley. We currently provide direct programming to over 4,000 youth, and we impact every child in every classroom by helping raise the overall academic performance of students. For each child with whom we work, we see an improved educational demeanor that ripples outward to positively impact the overall educational atmosphere in all our classrooms. Our mission is to, "elevate arts, athletics and education for all youth in Eagle County." Our goal is to bring critical education, enrichment, and life skills programming to the most at -risk and underserved youth within our community to help ensure that every Eagle County child can realize his or her full potential. YouthPower365 takes a "cradle -to -career" approach: our programs span early childhood initiatives; afterschool and summer programs, which include academics, cultural enrichment activities, and fitness and nutrition education; as well as scholarships and professional development support for high school students. Our programs are outcomes -focused, data -driven, and informed by close partnerships with Eagle County Schools and other cross -sector collaborative partners. Thank you for your consideration of this request. Should you have any additional questions, please feel free to contact me at (970) 748.5980 or mthuon(@_vvf.org. Best regards, Melisa Rewo - huon ►1I VAI LL EY FOUNDATION arta. athletics. education P.O. BOX 309, VAI L CO 81658 90 BENCHMARK RD., STE. 300, AVON, CO 81620 970 777 2015 VVRORG 34o APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 2. 3. 4. 5. 6. 7. 8. 9. 10 11 Name of organization: Contact person: Mailing address: 81620 Telephone: E-mail address: Members and Titles of your governing board Amount of contribution requested: Organization fiscal year-end: Are your books audited? YouthPower365 Olivia Snider, Grant Writer PO Box 6550, Avon, CO (970) 748.5989 osnider@vvf.org See page 5 $10,000 09/30/2016 Yes What category of funding is your organization applying for? (see definitions on page 1): Services How will the contribution be used? Narrative The contribution will be used to fund YouthPower365's new Nordic program at Red Sandstone, a component of YouthPower365's largest program, PwrHrs. YouthPower365 currently serves over 4,000 youth in direct programs (including PwrHrs), and we impact every child in every classroom through helping raise the overall academic performance of students. For each child with whom we work, we see an improved educational demeanor that ripples outward to positively impact the overall educational atmosphere in all our classrooms. Our ultimate goal is to ensure that every child in Eagle County has access to the academic, enrichment, and developmental support needed to be successful later in life. PwrHrs extended learning programs, which include PwrHrs Afterschool and PwrHrs Summer, were developed with the goal of creating a brighter future for Eagle County by extending educational and enrichment opportunities to lower income youth and November 1, 2016 - Page 235 o addressing the growing disparities within our community. PwrHrs houses these extended learning and enrichment opportunities within Eagle County schools and utilizes Eagle County teachers as program instructors. This approach maximizes convenience for students and families and pays teachers a supplemental income to off -set the cost of living and ensure retention of quality educators. The afterschool programs run concurrently with the school year providing an additional two hours of instruction per school day, while the summer program runs from four to six weeks each year, providing 12 hours of academic support and 4 hours of enrichment activities per week. The proposed Nordic program is an enrichment component of the overall PwrHrs program. The overall Nordic program, conceptualized in October of 2014 by Geoff Grimmer, Principal of the Vail Ski and Snowboard Academy (VSSA); Dan Wieland, Nordic Program Director of Ski and Snowboard Club Vail (SSCV); and Eric Pepper, Nordic Head Coach of SSCV, was designed to expose a new group of youth to Nordic skiing and to identify youth with natural athletic inclinations toward Nordic skiing for possible future enrollment to SCCV/VSSA in Nordic. During the pilot programs at Avon Elementary School and Homestake Peak School, Nordic coaches ran sessions with approximate 40 youth currently enrolled in the KidSTRONG program at two school sites. Youth were given a brief introduction to the sport, and were able to take to the slopes to experience Nordic equipment first hand. After these initial training sessions, the pilot program was evaluated by administrating and assisting staff. Strengths and weaknesses were assessed along with how well it was received among the students and any logistical difficulties. Based on these assessments of the pilot Nordic program, YouthPower365 has determined that a new school location — Red Sandstone Elementary School — is the best fit for the continuation of the program. YouthPower365 will transfer programming to Red Sandstone Elementary School (RSES) and transform it to a full Nordic program called First Ski. The school and community have wanted an after school program from YouthPower365 for years but lack of funding has prevented any such action. Program Objectives Primary • Expose students to winter sports opportunities within their community • Provide high quality winter sport enrichment programs that provide physical activity and nutritional education • Develop a pathway for gifted and talented winter sports athletes to continue the sport beyond YouthPower365 programs Secondary • Increase the academic scores of the students in the program • Increase the nutritional knowledge of the students • Improve the social emotional wellness of students in the program • Develop a sustainable and replicable curriculum that can be utilized year after year and made available to other program Demographics and Measurement RSES currently enrolls 271 students with 28.04% receiving free or reduced lunch. YouthPower365 currently has 50 students in PwrHrs at RSES with 58% being Hispanic, E November 1, 2016 - Page 236 0 38% English Language Learners. Of these students, 92% of students experienced growth in ORF and 100% of students experienced growth in MCOMP over the 21 weeks. YouthPower365 uses CiviCore, an online database, to track information from all programs including: attendance, student information & emergency contact numbers, survey results, demographics, and more. A survey is administered twice a year to access the growth in knowledge around health, fitness & nutrition. In addition, YouthPower365 distributes the Child Trend survey, which measures students' social emotional status in the form of school engagement, self-concept/relationships, self- regulation/behavior, and healthy physical development. YouthPower365 administers and evaluates academic data by using AimsWeb MCOMP (Math Computation) and ORF (Oral Reading Fluency) three times/school year. Project Team YouthPower365 Project Coordinator (Peter Barclay): Since taking on the role of Senior Program Manager, Peter has developed a feedback rubric for part-time staff; collaborated with VP of Education on strategic planning; led summer programming; and assisted with the scholarship program as a staff liaison. Before moving to the Valley, Peter was the Athletic Director at DSST, a STEM school in Denver, where he created the athletic culture of the program. While at DSST, Peter grew in his role as an educator, accepting responsibilities as teacher (Health and Physical Education), house leader, curriculum lead (physical education), and then Dean of Students. Peter has an undergraduate degree from Brunel University West London and a Masters in Sports Administration from University of Northern Colorado. YouthPower365 Project Coordinator (Laura Watkins): Laura has worked in PwrHrs KidSTRONG in elementary schools since 2010 and is dedicated to extending the program to Nordic skiing. She most recently managed and led sessions for the past year within the Girl PowHER program, YouthPower365's middle school girls' empowerment initiative. Laura has a background of assisting the implementation of programs from conception to completion. Her duties will include coordinating student sign-ups, communicating with the site coordinators, securing Nordic coaches, coordinating transportation of the students and more. Vail Ski & Snowboard Academy (VSSA): VSSA is an Eagle County Public School & the first public ski & snowboard academy in the country. This project will use training facilities located at VSSA; students will be able to tour the campus. As a college preparatory school, the goal of VSSA is to challenge its student -athletes with a rigorous academic curriculum while supporting a world-class training & competition schedule. Since every VSSA student is a full-time SSCV athlete, every aspect of the school, including academics, scheduling & academic support, is structured to accommodate the needs of FT student athletes. Ski & Snowboard Club Vail (SSCV): SSCV provides winter sport programs to the youth of Eagle County. A close partner with YouthPower365 in this project, Nordic coaches at SSVC and training facilities at Maloit Park and Vail Nordic center will be utilized for youth development in the sport. Scholarships will be offered to allow students to continue in SSCV winter sport programs. Founded in 1962 to provide training & competition programs for aspiring young ski racers, SSCV is one of the Vail Valley's oldest non- profits. Today, the organization instills values of character, courage & commitment in more than 500 kids who participate in snow winter sports programs each year. Maloit Park: In the beautiful setting of Maloit Park in Minturn, Colorado sits 10 kilometers 3 November 1, 2016 - Page 237 o of Ski and Snowboard Club Vail designed, built, and maintained Nordic trails. First opened in 2011, the SSCV Nordic Center has quickly become the setting for world-class training and competition. At the same time, the trails provide a great place for the community to enjoy the outdoor sports of Nordic skiing and snowshoeing. Vail Recreation District (VRD): VRD offers diverse, exceptional recreation opportunities that enhance the physical, social, and emotional well-being of its residents and guests. Vail Nordic Center (VNC): This local business provides Nordic ski rentals, lessons and information on the sport to the EC community. Dan Weiland: Dan is the Nordic Program Director of SSCV and one of the conceptualizing partners for the project. As head coach, he led every year one session trained KidSTRONG staff to ensure the successful continuation of the program. Dan began alpine skiing at the age of 4 and Nordic skiing around age 12. He attended the University of Colorado and skied for them for 5 months. He was named Head Nordic Coach of Vail Mountain School in 1998 and has coached there since. Eric Pepper: Eric is the Nordic head coach at SSVC and one of the trainers dedicated to the project. He has coached junior athletes to the highest level of competition: Junior Nationals, Scando Cup, US Nationals as well as regional and national events in between. 11. How does your request support item 1 C of the contribution policy? YouthPower365's Nordic Ski program at Red Sandstone Elementary aligns with the Town Council's mission to grow a vibrant, diverse economy and community by supporting a new Nordic program designed to introduce the sport to students who would not otherwise have the opportunity to participate. As a unique component of our overall KidSTRONG program, the RSES Nordic First Ski program will highlight Vail both as a world-class ski community and as a strong supporter of education and enrichment programs for Eagle County youth. This program also supports comprehensive nutrition and physical fitness education, an essential component of any healthy, thriving community. The objective is to give students the tools they need to live healthy, productive lives and to become leaders in our Vail Valley community. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Percentage Funding Source 1.2 % Government grants (federal, state, county, local 0.87 % Government contracts 13.16 % Foundations 5.6 % Business 41.1 % Events include event sponsorships 18.74 % Individual contributions 0.06 % Fees/earned income 19.27 % Donor Advised Fund Distribution 100 % TOTAL (must equal 100%.) 2 November 1, 2016 - Page 238 o 13. Organization's mission statement: YouthPower365 elevates Education, Arts and Athletics for the youth of Eagle County through early childhood, K-12, and higher education programs. We provide development and education programming for over 4,000 kids from cradle to career. Vail Valley Foundation Board of Directors 2016 Andy Arnold Mike Imhof John Arnold Chris Jarnot Hans Berglund George Johnson Judy Berkowitz Alexia Jurschak Jenn Bruno Kent Logan Steve Coyer Doug Lovell Jack Crosby Peter May Andy Daly Kaia Moritz Ron Davis Brian Nolan Bill Esrey Bobby Patton Johannes Faessler (community member) Michael Price Tim Finchem Eric Resnick Harry Frampton Doug Rippeto Pete Frechette Dick Rothkopf Steve Friedman Ken Schanzer John Garnsey Mike Shannon Margie Gart Stan Shuman George Gillett (Emeritus) Rod Slifer Donna Giordano Ann Smead Sheika Gramshammer Hap Stein Marty Head Kristin Tang Mike Herman Oscar Tang (Emeritus) Al Hubbard Fred Tresca Bill Hybl, Sr. (Emeritus) Stewart Turley Bill Hybl, Jr. Betsy Wiegers 5 November 1, 2016 - Page 239 o APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format instead of this form, as long as part of the application's single electronic file (no multiple files please) Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: 09/30/2016) Assets: Cash and cash equivalents $844,478 Promises to give, net $279,257 Property and equipment, net $46,276 Total Assets $1,170,011 Liabilities: Accounts payable $23,533 Accrued expenses and other liabilities $68,982 Intercompany payable $882,157 Total Liabilities $974,672 Net Worth (Total Assets Minus Total Liabilities) $195,339 [01 November 1, 2016 - Page 240 a APPLICATION FOR TOWN OF VAIL FUNDING Profit & Loss Statement Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Bud Revenues: (List by funding source) 23 - Star Dancing Gala Contributions $80,000 Title Sponsor $320,000 Ticket Sales $60,000 Auction Revenue $275,000 Education Annual Fund $400,000 Total Revenues SDG w/o trades $1,135,000 50 - Education Interest Income $1,000 Government Support $185,000 Cornerstone $80,000 Major Gifts $650,000 Supporting Gifts $170,000 Grassroots $20,000 Participation Fees $95,000 Donor Advised LT CCTC Invest $475,000 Grants 700,000 $35,000 Fundraising Events - Other Events $190,000 Total Revenues 50 w/o trades $2,566,000 Total Revenue $ 3,701,000 Expenses: 11 - Copa Community Coaches $15,000 Labor $31,276 Supplies - Program Equipment $1,500 Supplies - Program Supplies $36,000 Training $2,000 Total Expenses $85,776 12 - Power Hours Labor - Avon Elem $90,000 Labor - Bry Crk Middle $52,000 Labor - Eagle Vly Middle $25,000 Contract Labor $6,000 Labor - Edwards Elem $40,000 Labor - Gypsum Crk Middle $25,000 Labor - Gypsum Elem $65,000 Labor - Homestake Peak $35,000 VA November 1, 2016 - Page 241 o Labor - June Creek Elem $55,000 Labor - Red Hill Elem $26,000 Labor - Community Coaches $12,000 Labor- Ealge Vly EI $22,000 Labor- Ealge Vly high - Labor - Red Sandstone Elem $25,000 Labor - Anti -Bullying $15,750 HR Staffing Expenses $2,000 Labor $276,796 Repairs & Maintenance $2,000 Supplies - Program Snacks $13,000 Supplies - Program Equipment $10,000 Supplies - Program Supplies $11,000 Supplies - Training $8,000 Transportation $85,000 Total Expenses $901,546 13 - Girl PowHER Labor - Bry Crk Middle $1,500 Labor- Eagle Vly Middle $3,000 Contract Labor $1,500 Labor - Gypsum Crk Middle $3,000 Labor $117,091 Programming $21,340 Supplies - Program Snacks $1,000 Supplies - Program Equipment $2,100 Supplies - Program Supplies $6,500 Training $2,400 Transportation $3,200 High School Programming $10,490 Total Expenses $173,121 14 - Sowing Seeds Contract Labor $55,000 Labor - Brush Creek Elementary $3,000 Labor $15,236 Repairs & Maintenance $7,000 Supplies - Program Equipment $5,000 Supplies - Program Supplies $20,000 Training $1,500 Transportation $1,000 Total Expenses $107,736 15 - Celebrate The Beat Contract Labor $145,000 Labor $19,625 Transportation $1,500 Total Expenses $166,125 16 - First Notes Labor - Avon Elem $44,000 Labor - Berry Creek $12,000 Contract Labor $10,000 E:3 November 1, 2016 - Page 242 o Labor- Edwards Elem $12,000 Labor $30,201 Programming $350 Repairs & Maintenance $4,000 Supplies - Program Supplies $6,000 Training $1,000 Transportation $1,000 Total Expenses $120,551 18 - Summer Enrichment Labor - Avon Elem $25,000 Labor - Bry Crk Middle $30,000 Contract Labor $1,000 Labor - Gypsum Crk Middle - Labor - Gypsum Elem $25,000 Labor - Homestake Peak - Labor - Community Coaches $2,000 Labor - Eagle Valley Middle - Labor $89,360 Supplies - Program Snacks $10,000 Supplies - Program Supplies $18,750 Transportation $30,000 Total Expenses $231,110 High School and Internships Labor - EVHS $2,500 Labor - BMHS $1,000 Supplies - Program Supplies $1,000 Supplies $500 Transportation $1,000 Total Expenses $6,000 23 - Star Dancing Gala Bank Charges/CC Fees $13,000 Contract Labor $12,000 Fulfillment $25,000 Invitations $3,492 Labor $2,200 Mail - Postage/Shipping $1,500 MKTG - Creative Development $4,000 MKTG - Print Advertising $2,700 Media - Video $12,500 Non -Social Food $1,940 Signs $1,000 Social - Audio Visual $52,000 Social - Decorations $9,700 Social - Entertainment $2,200 Social - Food & Beverage $90,000 Social - Other $1,200 Social - Rentals $64,000 Supplies $800 Talent/Performers $42,000 Transportation $4,000.00 Total Expenses $345,232 9 November 1, 2016 - Page 243 a 51 - Development Social -Fundraising Event $60,000 Invitations $2,900 Entertainment $10,000 Development Collateral $12,000 Total Expenses $84,900 50 - Education Accounting $13,000 Auto Maintenance $200 Bad Debt $10,000 Bank Charges/CC Fees $9,000 Board Meetings $1,000 Contract Labor $30,247 Depreciation $18,000 Dues & Subscriptions $5,000 Employee Appreciations $3,000 Employee Benefits $2,000 Equipment Rental $11,000 Foundation Sponsorship $5,000 HR Staffing Expenses $2,000 Gifts $1,000 IT - Software Maintenance $5,000 IT - Hardware Maintenance $1,000 Labor $114,917 Lodging $1,000 Mail - Postage/Shipping $2,000 MKTG - Creative Development $15,000 MKTG - Digital Advertising $2,000 MKTG - Print Advertising $9,000 MKTG - Team Expense $10,000 MKTG - Radio $1,000 Media - Video $10,000 MKTG - Branding $15,000 Non -Social Food $1,000 Rent $68,938 Rent - Storage $3,523 Repairs & Maintenance $1,500 Software $3,000 Supplies $15,000 Supplies - IT $500 Cell Phone $8,000 Training $5,000 Transportation $3,000 Volunteer Recognition $2,500 Total Expenses $408,325 55 - Success at Six Success at Six $210,000 Total Expenses $210,000 56 - Great Start 10 November 1, 2016 - Page 244 a Labor- Avon Elementary $16,000 Labor- Eagle Valley Middle $16,000 Labor- Gypsum Elementary $24,000 Labor- June Creek Elementary $16,000 Labor $30,023 Supplies - Program Snacks $2,000 Supplies $2,000 Training $400 Transportation $4,000 Total Expenses $110,423 57 - Magic Bus Auto Maintenance $5,000 Labor $202,990 Supplies - Program Supplies $9,950 Training $2,100 Transportation $5,000 Total Expenses $225,040 58 - Learn Through Play- Early Childhood Initiative Labor - Community Coaches $90 Labor $114,837 Supplies - Program Supplies $7,790 Training $3,000 Transportation $2,000 Total Expenses $127,717 54 - Parent Mentors Contract Labor $39,716 HR Staffing Expenses $685 Labor $50,662 Non -Social Food $2,600 Supplies - Program Equipment $5,420 Supplies - Program supplies $32,082 Training $19,000 Transportation $4,000 Total Expenses $228,496 84 - Scholars - Program IT - Software Maintenance $800 Labor $21,750 Social Rentals $1,000 Supplies $4,000 Transportation $600 Total Expenses $28,150 Total Expenses $3,560,249 Total Revenue Minus Expense $140,751 11 November 1, 2016 - Page 245 a STARTING fV HEARTS APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Starting Hearts 2. Contact person(s): Alan Himelfarb, Executive Director Cheryl Lindstrom, Grant Writer 3. Mailing address: PO Box 2981, Avon, CO 81620 Physical address: 219 Avon Center, 100 West Beaver Creek Blvd., Avon, CO 81620 4. Telephone: 949.929.5715 Alan 970.390.1512 Cheryl 5. E -Mail: alan@startinghearts.org Cheryl. Lindstrom@gmail.com 6. Members and Titles of your governing board: Chairman: Lynn Blake Members: Christine Albertson, Carolyn Connolly, Ilene Gauger, Graham Kane, Jacquie Landt, Mike McGee, Russell Molina, Jim Spell, Doe Browning, Mary Sperling, Sue Froeschle 7. Amount of contribution requested: $20,000 8. Organization fiscal year-end: December 31 9. Are your books audited? No, the Starting Hearts budget does not allow for the high cost of audited statements. Its books are compiled each quarter by Vail Tax & Accounting, which also files all IRS reports. Additionally, Starting Hearts is GuideStar Gold rated for transparency of all financial records. 10. Services (formerly Tier III) 11. A. How will the contribution be used? Starting Hearts will utilize the requested funds for the following initiatives: • Place two additional defibrillators in identified high -traffic locations within town boundaries. • Produce and place internationally -recognized signage for defibrillators throughout the Town of Vail. • Train approximately 200 full-time and 100 seasonal Town of Vail staff in lifesaving skills. • Extend service programs for all current defibrillators within town boundaries to ensure 24/7/365 functional availability. • Renew the annual license for PulsePoint software for continuity with Vail Public Safety Communications Center's reverse -911 messaging. Starting Hearts 1 2017 Town of Vail Application for Funding November 1, 2016 - Page 246 o STARTING %� HEARTS B. How does your request support item 1 C of the contribution policy? Since its inception in 2010, Starting Hearts has focused its efforts on providing the education and medical devices for our residents to act as citizen first responders in cases of Sudden Cardiac Arrest (SCA). Because this life-threatening emergency can occur at any place or time and currently has a very low survival rate, increasing the number of trained individuals and availability of public defibrillators has a significant and direct impact on survival rates. As recently as March 2016, this need was realized when a visitor experienced SCA while in Vail's Back Bowls. The quick response by bystander CPR, deployment of a defibrillator with multiple shocks, and Dr. Jerry Greenberg's intervention on the mountain were significant in his survival. The Town of Vail has fully supported Starting Hearts initiatives in the past, and this grant cycle will allow Starting Hearts to substantially advance its effort in making the Town of Vail a model for the nation. Starting Hearts intends to bring national attention to this model, both in concept and its realization. Per 1 C of the contribution policy, this request provides specific services that support the Town's infrastructure, physical plant improvement and maintenance, world-class image and capability, and readiness to provide lifesaving care to visitors and residents alike. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Starting Hearts receives funding from five primary sources: 1. Special Events (All You Need is Heart) 2. AED Sales and Maintenance Contracts 3. Private Donations 4. Operating Grants 5. Project -specific Restricted Grants 13. Organization's mission statement: Mission: To save the lives of Sudden Cardiac Arrest victims. Vision: To make our home a model community for the nation, creating safer environments for victims of sudden cardiac arrest, the nation's leading cause of unexpected death. Purpose: Provide free education in lifesaving skills, including the administration of CPR and defibrillation; develop widespread access to defibrillators in public places; implement citizen first responder strategies; and improve outcomes for SCA victims. Starting Hearts 2 2017 Town of Vail Application for Funding November 1, 2016 - Page 247 a Starting Hearts STATEMENT OF FINANCIAL POSITION As of December 31, 2015 Accrual Basis Monday, June 20, 2016 07:53 AM GMT -7 November 1, 20161/1Page 2, TOTAL ASSETS Current Assets Bank Accounts Checking 35,596.11 Petty Cash 352.56 Savings 105,006.39 Total Bank Accounts $140,955.06 Accounts Receivable Pledges/donations Receivable 0.00 Total Accounts Receivable $0.00 Other current assets Inventory Asset 5,366.45 Jewelry (deleted) 541.00 Undeposited Funds -7,275.00 Total Other current assets $ -1,367.55 Total Current Assets $139,587.51 Fixed Assets Accumulated Depreciation -10,793.00 Building 16,250.55 Building - In-kind 110,000.00 Furniture & Fixtures 2,399.35 Furniture & Fixtures - In -Kind 9,625.00 Machinery & Equipment 5,500.00 Office improvements - In-kind 28,981.44 Vehicles 5,000.00 Total Fixed Assets $166,963.34 TOTAL ASSETS $306,550.85 LIABILITIES AND EQUITY Liabilities Current Liabilities Credit Cards Credit Card 25.00 Total Credit Cards $25.00 Other Current Liabilities Line of Credit 2,013.09 Loan 20,302.00 Payroll liabilities 0.00 Total Other Current Liabilities $22,315.09 Total Current Liabilities $22,340.09 Total Liabilities $22,340.09 Equity Opening Balance Equity 0.00 Retained Earnings 59,389.38 Net Revenue 224,821.38 Total Equity $284,210.76 TOTAL LIABILITIES AND EQUITY $306,550.85 Accrual Basis Monday, June 20, 2016 07:53 AM GMT -7 November 1, 20161/1Page 2, 4/3/2016 Report: Statement of Cash Flows Starting Hearts STATEMENT OF CASH FLOWS January - December 2015 TOTAL OPERATING ACTIVITIES Net Revenue 224,220.38 Adjustments to reconcile Net Revenue to Net Cash provided by operations: Pledges/donations Receivable -15,585.00 Inventory Asset -5,366.45 Jewelry (deleted) -541.00 Payroll advances (deleted) 1,350.00 Credit Card -4,155.66 Line of Credit 2,013.09 Loan 20,000.00 Payroll liabilities -1,049.82 Total Adjustments to reconcile Net Revenue to Net Cash provided by operations: -3,334.84 Net cash provided by operating activities $220,885.54 INVESTING ACTIVITIES Building -16,250.55 Building - In-kind -110,000.00 Furniture & Fixtures -2,399.35 Furniture & Fixtures - In -Kind -9,625.00 Office improvements - In-kind -28,981.44 Net cash provided by investing activities $ -167,256.34 Net cash increase for period $53,629.20 Cash at beginning of period 71,796.50 Cash at end of period $125,425.70 Sunday, Apr 03, 2016 02:46:52 PM PDT GMT -6 hftps:Hgbo.intuit.com/c32lvl6O3.484/1540320036/reports/execute?rptid=1540320036-CASH_FLOW-view-1459716305692&modal=trLNovember 1, 2016 - Padd 249 o Starting Hearts BUDGET OVERVIEW: 2016 BUDGET - FY16 P&L January - December 2016 REVENUE Corporate Sponsorships DEFIB Sales Foundations/Government Grants Private Donations Special Events Teaching Revenue Total Revenue Total 50,000.00 37,500.00 45,500.00 77,000.00 72,000.00 3,000.00 285,000.00 COST OF GOODS SOLD Cost of Goods Sold -Programs 3,400.00 HeartRod 2,000.00 Instructor Fees 14,000.00 PulsePoint Licensing 8,000.00 Supplies & Materials 6,500.00 Total Cost of Goods Sold -Programs 30,500.00 Total Cost of Goods Sold 30,500.00 GROSS PROFIT 254,500.00 EXPENDITURES Accounting Fees 3,400.00 Advertising 12,000.00 Auto/Fuel 1,000.00 Bank Charges & Credit Card Fees 1,350.00 Common Area Maintenance 6,000.00 Communications 1,200.00 Dues & subscriptions 1,200.00 Events 40,000.00 Fundraising 12,000.00 Insurance 4,800.00 IT/Website 6,000.00 Legal & Professional Fees 1,000.00 Marketing 7,200.00 Meals and Entertainment 1,200.00 Miscellaneous Expense 2,400.00 Office Supplies 2,050.00 Postage & Printing 2,800.00 Repair & Maintenance 1,200.00 Salaries & Wages 120,000.00 Total Expenditures 226,800.00 NET OPERATING REVENUE 27,700.00 OTHER EXPENDITURES Interest 400.00 Total Other Expenditures 400.00 Tue, Jun 28 9:33AM GMT -7 November 1, 2016 - Page 250 a Total NET OTHER REVENUE -400.00 NET REVENUE $27,300.00 Tue, Jun 28 9:33AM GMT -7 November 1, 2016 - Page 251 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Mountain School 2. Contact person: _baron Ciszek 3. Mailing address: 3000 Booth Falls Road, Vail, CO 81657 4. Telephone: 970.477.7170 5. E-mail address: aaron@vms.edu 6. Members and Titles of your governing board: Please see attached Board of Trustees list 7. Amount of contribution requested: $25,000 8. Organization fiscal year-end: June 30 9. Are your books audited? Yes 10. What category of funding is your organization applying for? (see definitions on page 1): Vail Mountain School (VNIS) would like to apply for funding through the Services category. The rebuilt Bandon Alumni Field will add to the Town of Vail's (TOV) accessible physical plant by providing a world class competition and practice space with parking for iconic events, specifically designed to meet both our community's and our guests' passion for lacrosse and soccer. Through this capital project, VMS will help the TOV Council address objectives of the 2015-17 Action Plan: a. Elevate the Experience: Observing the "Vail Brand" while "preserving our earth," Bandoni Alumni Field will provide a world class pitch for guests and local teams while also focusing on the safety of athletes (and children) as well as the protection of our streams, creeks, and rivers. Valle• guests (and community members; will appreciate the deliberate efforts to protect both people and our pristine environment by taking advantage of the latest technologies available in turf, paddings, and infills. One of the first fields in the US to utilize these advanced technologies, this field will position Vail at the vanguard of athlete and environmental protection. (Please see attachments for a comprehensive list of environments! testing.) b. Enhance the Local Economy: The field will continue to be a community space that supports iconic events such as the Vail Lacrosse Shootout and Vail Cup. Built with specifications optimized for lacrosse and soccer playability, Bandon Alumni Field will enhance our resort economy by providing a high caliber playing field for use during the 1 November 1, 2016 - Page 252 c spring, summer, and fall sports seasons, attracting thousands of visitors to town and creating room nights during traditionally lower occupancy times in Vail. In addition to the direct impact of the field attracting sports events, camps, and practices, VMS will continue our role in supporting the performing arts through use of our facilities for Vail International Dance Festival and Bravo! Vail. C. Grow a Balanced Community: While honoring the recreational and environmental values that founded and continue to guide our community, Bandoni Alumni Field will provide a sustainable and environmentally conscious open space for residents and visitors to our East Vail neighborhoods. Regularly used by local teams (Vail Valley Soccer Club, Ski & Snowboard Club Vail, Vail Valley Lacrosse Club, and our own VMS teams), as well as East Vail adults and children, and the Vail Recreation District (VRD), this field is an easily accessible gem for those looking for open space to play soccer, lacrosse, ultimate frisbee, tag, or the myriad variations of these dreamed up in the minds of children. VMS has always been and will continue to be an engaged Vail community member sharing our assets and promoting the success of our town and its residents. 11. How will the contribution be used? Vail Mountain School is actively fundraising for this project. The $25,000 from Town of Vail funding will be used to provide approximately 30 o of the budget for the reconstruction and resurfacing of Bandoni Alumni Field. The project will replace the 13 -year old field (expected lifespan was 10 years) with an environmentally sensitive, world class system that will protect athletes, children, neighbors, and our pristine mountain environment. The Target Industries TPE infill is the most sustainable and environmentally conscious on the market. Made of the same polymer found in food and medical applications, it will not pollute streams, creeks, or other environmentally sensitive areas. There is no leaching of toxins, heavy metals, or chemicals into wells or storm water. The Brock underpad is the most advanced in the industry. It provides a low G -Max rating to protect athletes and children from concussions, as well as reducing stress on joints during the extensive running and drills associated with sports such as lacrosse and soccer. The Desso iDNA Z fiber was selected for its playability and optimal recovering power. The 3- dimensional resilience of the system always makes the fiber bounce back to its original form and results in a more natural ball bounce. Moreover the monofilament fiber makes the fiber softer over the long term. The 40 mm length and turf fiber were selected for maximum performance for lacrosse and soccer applications. Combined, the elements of the new Bandon Alumni Field will provide an athletic facility experience unsurpassed in any mountain community, helping Vail to maintain its dominance as the premiere international mountain resort community. Bandoni Alumni Field will support the Vail Town Council 2015-17 Action Plan through the opportunities it provides, and its focus on the "Vail Brand" in choosing the most appropriate materials and specifications. Vail is "Like Nothing on Earth" and we believe that our facility, a world class competition and practice space, will provide an unparalleled experience for athletes, residents, and visitors. 2 November 1, 2016 - Page 253 a Experience: The choices made in designing Bandon Alumni Field were focused on athlete and child safety, preserving our Earth, and creating optimum performance for athletic competitions. • World-class playing surface; one of the first of its kind in the US Safe & environmentally conscious infill material o TPE polymer used in food and medical applications o California Prop 65 Test approved 0 Oo'o Trout Mortality "Standard Operating Procedure for Rainbow Trout Holding & Testing" — Integrated Resource Consultants, February 2016 0 100% virgin polymers (no toxic fillers, heavy metals, and no chemical leaching) (See attached summa y for frill list of safety and environmental testin,g) Low G -Max rating Brock under -pad for maximum concussion and impact protection for athletes and children Brock under -pad 20 -year warranty to provide sustainable use through two turf cycles 40 mm turf length specifically selected for highest playability for lacrosse and soccer Econony: Bandon Alumni Field helps host national and local organizations for competitions and camps bringing visitors to town to spend money in restaurants and fill hotel rooms during the summer and fall. These events and teams include: ■ Vail Lacrosse Shoot Out — National teams from across US ■ Vail Cup — Regional teams from UT, NM, WY, and across CO ■ University of Denver Soccer ■ Regis University Soccer ■ National Hockey League training group (NHL) Community: Honoring the love of recreation that led to the founding of Vail and that draws so many residents (and visitors) to our community, Bandon Alumni Field is an incredible facility open to our local teams and neighbors. Local organizations that use our field include: ■ Vail Valley Soccer Club ■ Vail Recreation District (VRD) ■ Ski & Snowboard Club Vail (SSCV) ■ Vail Valley Lacrosse Club In addition to those above who regularly use the field, VMS opens our other facilities for the following organizations: ■ Bravo! Vail ■ Vail International Dance Festival ■ Steadman Philippon Research Institute ■ Vail Film Festival ■ Vail Symposium ■ Vail Centre ■ Lindsey Vonn Foundation ■ Children's Garden of Learning ■ Studio 8100 ■ Vail Valley Academy of Dance Building Community is a central tenet of our mission, and we are proud to be active members 3 November 1, 2016 - Page 254 c of the Vail community. 12. How does your request support item 1C of the contribution policy? As outlined in responses to questions 10 and 11 above, the reconstruction and resurfacing of Bandoni Alumni Field will directly benefit the entire community of Vail by: 1) Direct Benefit: Replacing the worn crumb rubber field with a state-of-the-art system that combines maximum protections for athletes and children while preserving our Earth by preventing contamination of streams, creeks, and other environmentally sensitive areas. 2) Mission: Helping the town to fulfill its mission by providing: a) a premiere athletic facility experience unsurpassed in any mountain community b) support to diversify the economy by helping host events that create visitor room nights during traditionally lower occupancy times in Vail C) access for our citizens and guests to an exceptional open space for pursuing athletic and recreation opportunities 3) Future Health: Improving Vail's future health by providing a world-class pitch to build upon Vail's recently reconstructed playing fields to create an unsurpassed soccer and lacrosse sports complex to attract summer and fall visitors to our incredible mountain environment. Providing support for Bandoni Alumni Field will help Vail to maintain its dominance as the premiere international mountain resort community. 13. Who currently funds your organization (other governments, private donations, user fees, etc.)? Please see the attached Annual Report for the 2014-15 fiscal year. 14. Organization's mission statement: Develop Character. Seek Knowledge. Build Community. November 1, 2016 - Page 255 a APPLICATION FOR TOWN OF VAIL FUNDING In lieu of filling out the Balance Sheet and Profit & Loss Statement, we have included a detailed Statement of Financial position for fiscal years ending June 30, 2014 and June 30, 2015. Instructions: You may insert a print out of your own financial report format instead of this form, as long as part of the application's single electronic file (no multiple files please) Round all figures to the nearest dollar. Please present in as much detail as possible. Assets: $ Total Assets $ Liabilities: $ Total Liabilities $ Net Worth (Total Assets Minus Total Liabilities) $ Most Recent Completed Fiscal Year (Date: 5 November 1, 2016 - Page 256 o APPLICATION FOR TOWN OF VAIL FUNDING Profit & Loss Statement Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Revenues: $ (List by funding source) Total Revenue Expenses: Total Expenses $ Total Revenue Minus Expense $ N November 1, 2016 - Page 257 o Vail Mountain School Board of Trustees 2016-2017 Mrs. Anne -Marie Keane -Chair Mr. Juan Carlos Aziz Imr. David Bentley 5142 Grouse Lane 1169 Sandstone Drive 1123 Peregrine Drive Vail, CO 81657 Vail CO 81657 1 Edwards CO 81632 annemarie.keanefamil mail.com uancarlos.aziz amers orts.com c:970-390-4939 dcbski mail.com c:970-331-5000 c: 617-803-6376 Ms. Michele Evans Ms. Kristi Ferraro Ms. Sally Johnston PO Box 8297 PO Box 145 1356 E. Hanson Ranch Rd Avon CO 81620 Avon CO 81620 Vail CO 81657 4126W Columbine Drive Vail 81657 13860 Ea lebend Dr. Avon 81620 mevans evanschaffee.com I kferraro comcast.net salt 'oh vail.net c: 970-376-1009 o: 970-845-0466 x105 c: 970-471-4715 f: 970-748-3175 c: 970-376-2825 w: 970-476-5641 Mr. Josh Lautenberg Ms. Kaia Moritz Mr. Eric Resnick PO Box 2327 PO Box 2005 1027 Ptarmigan Road Edwards CO 81632 Edwards CO 81632 Vail, CO 81657 1060 June Creek Rd Edwards, 81632 1140 Pinto Drive Edwards 81632 eric.resnick@kslcapital.com josh Aevusa.com kmoritz123 mail.com c: 303-888-2199 c: 390-4127 h: 970-926-7901 c: 303-596-4432 h: 970- 926-4628 o: 720-284-6415 h: 970-476-2227 Mr. David Salvin Mr. Michael Slevin Mr. Steve S essard P.O. Box 1377 PO Box 8432 Avon CO 81620 11677 Buffehr Creek Road 1 Vail CO 81657 Edwards CO 81632 137 Russell Trail Edwards 81632 25 Stagecoach Road Edwards 81632 david.salvin mail.com Slevin BHHSColoradoPro erties.com ss essard orecreek artners.com c: 970-331-0456 1 c: 970-390-9440 1 c: 970-406-8606; w: 970-672-2040 Ms. Kristin Tan Mr. Michael Imperi-l-lead of School 3145 Booth Falls Court Vail, CO 81657 mim eri vms.edu c: 303-817-4991; w: 970-477-7161 PO Box 1411 Edwards, CO 81632 723 Gold Dust Dr. Edwards 81632 katan me.com 970-376-2717 November 1, 2016 - Page 258 0 Today's best choice for tomorrow's future! A completely recyclable/reusable/non-flammable artificial turf infill product, ranking it the most sustainable & environmentally conscious infill material on the market REUSABLE ■ RECYCLABLE R SUSTAINABLE ■ PRO -MAX 37 TPE infill is designed to help ensure child, athlete and environmental safety ■ North American made with 100% virgin polymers. No toxic fillers, no heavy metals and no chemical leaching keeping water wells and storm water safe ■ The TPE base compound used in PRO -MAX 37 TPE is the same polymer that is used in many food contact and medical applications ■ Through independent testing, PRO -MAX 37 TPE fully meets criteria set out by California's Prop 65 ■ Based on flame-retardant ASTM E648 testing, PRO -MAX -37 TPE passed a class 1 rating. Safe for both indoor and outdoor applications ■ It would take a temperature of 239° F before stability loss or the beginnings of melting point would occur ■ PRO -MAX 37 TPE is colorfast, UV resistant, odorless and the specific color chosen reduces temperature at field surface level versus darker infill options ■ PRO -MAX 37 TPE is durable and dust free. The pellet shape safeguards against degradation ensuring longevity as well as less infill fly out. PRO -MAX 37 TPE excels in GMAX systems. ■ PRO -MAX 37 TPE is manufactured under the strictest guidelines of ISO 9001 ■ 8 year manufacturer's warranty ■ Now available PRO -MAX 37F TPE — a finer gradation than the original << For use in the synthetic sportsfield industry, residential or municipal landscaping, parks and recreation, airport tarmacs or any other synthetic grass applications >> TEST REPORTS AVAILABLE at www.ttilonline.com : ■ Prop 65 Test ■ Heavy Metals Testing Required by OEHS ■ Radiant Heat Panel Test ■ Thermal Stability Test ■ Technical Data Sheet ■ Metals Leachate Test Report ■ UV Testing ■ Manufacturer's Warranty TT �I 8535 EASTLAKE DRIVE, BURNABY, BC CANADA VSA 4T7 TARGET TECHNOLOGIES INTERNATIONAL INC. TEL: 604.421.3620 • 1.888.887.7373 • FAX: 604.420.3616 TM WEB: www.TTIIONLINE.COM • EMAIL: SALES@TTIIONLINE.COM A WHOLLY-OWNED SUBSIOUMY OF THE OUIKRETE' COMPANIES T �_�rt►s.�� •d -w � S &.4 6tuWishad 11 ii il I • I:fTlill d WIii r Thank Vail Mountain School has grown and prospered over the past five decades as a result of the steadfast support of our community, We are tremendously grateful to the following individuals, businesses, and organizations that have supported the school either financially or 4 through gifts in-kind This list represents gifts received between July 1, 2014—June 30, 2615 unless otherwise noted. ENDOWMENT AND FIVE YEAR VISION INITIATIVES !, ! )L?O, 000 r Anonymous Borgen Family Foundation Anne -Marie and Jahn Keane Ann Smead and Michael Byram Anonymous Anonymous Tom and Susan Washing Anonymous Juan Carlos and Norma Aziz Josh and Christina Lautenberg Kaia and Misha Moritz Linda Pancratz Chris and Mary Randall 5h)CI "yz'igl� Mr. Peter Abuisi Michele and Chris Evans Kristi and Craig Ferraro $' ()1i0_15`1.1191 Ms. Leslie M. Clement Glenn and Rebecca Davis Mike and Kathirnarie Imperi Mrs Sally Johnston PLAYGROUND AND ATHLETIC TRAINING FACILITY PADDLE RAISE Anonymous Dan and Julie Leever Ann Smead and Michael Byiam Tom and Susan Washing Andy Meltz and Stacey Boltz Eric and Henrietta Armbruster Anne -Marie and John Keane Aaron Ciszek and Sarah Benjes Kristin Tang and Mike Marston Dave and Tracey Bentley Kaia and MiSha Moritz Jeff Brown and Anne Yrastorza Chris and Anne Marie Rowell The Campbell Family `; 0004f_119919 Tom Daniel and Karen Rosenbach Anonymous Eric and Sue Dorf Anonymous Dorothy Distelhorst and Karl Edgerton Jon and Nancy Telloi Andy and Meg Forstl n Amy and Claes Holm Anonymous Mike and Kathimarie Imperi Anonymous Terrell Joseph and Natalie Martin McFadden Anderson Family Brenda and Jeff Kirwood Juan Carlos and Norma Aziz Courtney O'Brien and Jake Roach The Baumei Family George and Genevieve Peirce Erik and Kathy Borgen Marshall and Patrice Ringler Randi Borgen Michael and Page Slevin John and Nancy Cale Kathryn and Mike Weller Kevin and McKenna Douglas S 100-$4?0 Amy Gish Travis and Sierra Aldrich Ron and Sarah Hiner Carolyn and Mike Anderson Ami and Scott Hudgins Bryan and Jen Bill Chuck KOukoulis and Susan Peterson Kate and Mike Blakslee Josh and Christina Lautenberg Chris and Cathryn Cooper Heather and JP Mclnerny Scott and Rachel Harrison Barbara and Duane Miller Travis and Lindsey Kirby Larry and Ursula Nisonoff Andrew Lambart Mike and Terri Noell Beth and KC Lasher Mary Randall James Mill Justin and Kerry Roach Ted O'Reilly Stacey Sapp Crawford and Liv Pierce Jean Urquliart Henry arN"14ftr 1, 2016 - Page 261 a 3•�•r�+s �!`l��I�ai� PLAYGROUND AND ATHLETIC TRAINING FACILITY PADDLE RAISE Benno Scheidegger Laurie and Steve Stavisky Gretchen and Zak Stone Ted and Susan Vickerman Ashley and Ned Warner Kim Zimmer (.ip to sq ? Sasha Bdow Heidi Bintz Matt Felser Christa Hanley Jessica Schmierer Jeremy Thelen Eve Trumpower Jen Ullman TAFT CONLIN SCHOLARSHIP* :10,� !-0t )- Louise H. and David S. Ingalls Foundation Louise Ingalls Gary and Susan Rosenbach Steve Conlin Ms. Nina Ingalls Tang Family Foundation Anonymous Ms. Alexandra Alger Mr. Finnius Ingalls k0; ; }; , i,., 7 The Denver Foundation Ms. Rebekah W. Ingalls Craig and Julie Heaydon Marc and Senenne Philippon Tom and Susan Washing KZYR 97.9 The Zephyr 31,00(" 5',4,i Anonymous Anonymous Alpine Bank Juan Carlos and Noima Aziz David Barbour Roger and Margo Behler Ms, Barbara Brown Scott Brown Michael and Sara Charles Matt and Jane Donovan Kristi and Craig Ferraro Chris and Jay Hynes Redmond Ingalls r David Ingalls ; Anne -Marie and John Keane Seth Mohna Kaia and Misha Moritz Linda Pancratz/EI-M Family Foundation Chris and Mary Randall Stuart Seller and Nancy Mast Mr. Simmonds Mitch Whiteford Mr. Peter Abuisi Eric and Henrietta Armbruster Jimmy and Kelly Brinkerhoff Ms. Davison Robert Gaffney Barry and Cass Gassman The Gruber Family Mark and Julie Hollander Josh and Christina Lautenberg Ms. Lawrence Tradd and Weesie Ne,vton Nick Sagar and Vanessa Kerzner Adam and Annalisa Savin Shlenker Family Foundation Dr. Tilney Mr. and Mrs. Twells Dan Virnich Wells Fargo Foundation David and Tina Wilson h%00- $4111L) Anonymous Mr. Abrams Advisory Council for Underwater Archaeology Dr. Ammon Ms. Barclay The Baumer Family Suzanne Bellis Erik and Kathy Borgen Ms. Chaney John and Nancy Cole Ms-lavison Deb Deverell Mr. and Mrs. Edgerly Mr. and Mrs. Elder Episcopal Church of the Transfiguration Mr. and Mrs. Flaum Ms. Foster Fox Hollovi Vet Clinic Rick and Debra Geddes Tracy Gillette Amy Gish Robb Hirsch Patrick and Carol Hurley Cynthia Ingalls Alex and Julie Iskenderian Ms. Jackle Gates and Kelly Lloyd Mr. and Mrs. Martin Mr. and Mrs. McGhee Dr. Wolf and Mr. Mintling Tom and Kirn Saalfeld David Salvin and Gail Flesher Lyle Shipp Michael and Page Slevin Mr. Sonnenfeld Tye and Brielle Stockton Rick and Deb Travers Ms. Trombetta Mary Turner Carroll Tyler Best Friends Veterinary Rob Zalenski "i,)(_,-$ igj Anonymous Anonymous Charlie and Mary Anne Baker November 1, 2016 - Page 262 a W, k, a POO 4. Ap A6 r 4- - TAFT CONLIN SCHOLARSHIP* ,_ir7-,S199 "o 7: - Bob and Nina Bandoni Bill and Martha Bevan Mike and Kate Blakslee Ben Boyd Pete and Debbie Brill Jeff Brown and Anne Yrastorza Mr. and Mrs. Burghardt Charlynn Canada Jay and Laura Cerny Mr. Charman Peter and Susanna Chlipala Diane Coggin Mr. and Mrs. Cunning Mr. and Mrs. Daley Tom Daniel and Karen Rosenbach David and Kate Drescher '89 Ms. Dugger Eagle Vail Partners LLC Mr Espegren Michele and Chris Evans Ms. Faulk Peter Ferraro Mr. and Mrs. Flick Ms. Foley Ms. Franck Mr. Glock Theron and Ashleigh Gore Geoffrey Grimmer Mr. and Mrs. Hancock Scott Hixon Ms. Holder Cynthia Ingalls Will and Martha Jacob Ted and Susanne Johnson Mr and Mrs. Jones Ms. Lamb Ed and JoAnn Levy Ms. Mayer Mr. and Mrs. McBride Anne McNeil James Mill Mount -N -Frame Mark and Patty Mueller Ms. Noel ivls Osterberg Ms Plain Janet Refior Ms. Rivera -McKinley Mr. Robinson Ms. Rome Ms. Rush Tony and Cindy Ryerson Tony Ryerson Thomas Salamunovich and Nancy Sweeney Mr. and Mrs. Schlegel John and Sharon Schmidt Ms. Schwartz Ms. Shaw Kevin and Stacy Shelden Ms. Smith Mr. and Mrs. Stanton Team Black Bear LLC Mr. and Mrs. Vangi Ms. Vollmer Mr. Watson Ms. Weinstein Willy and Vali Wilcox Jen and Chris Wright Nancy and Hap Young Mr. and Mrs. Zieher Ms. Albright Mr. and Mrs. Albus B'nai Vail Congregation Best Friends Veterinary Ms. Boyd Claudine Brandt Ms. Brooks Gordon Chicoine Ms, Cliver Ms. Colebrook Mr. and Mrs. Coon Amy Critz Ms. DeVries Brett and Noel Falk Jamie and Emily Farquhar Mr. and Mrs. Feighan Mr. Gile Ms. Goodrick Martin A. Gruber Veterinarian Ms. Had Ms; Hennessey Ms. Hensel Ms. Somers and Mr. Idzikowski JBT's - T -Shirts Ms. Knudson Ms. Lagoni Ms. Lane Ms. Larkman Mr. and Mrs. Latici Ms. Lawrence Mr. and Mrs. Lemisch Alan and Trisha Lewis Ms. McDermott Mr. and Mrs. Montgomery Mr. Mueller and Ms. Resa Mueller Ms. Ottley Mr. and Mrs. Patterson Maggie Pavlik and John Halloran Ms. Relles Mr. and Mrs Rigdon Ms and Mr. Robin Earnonn and Natalie Rooney Pete and Lynda Sampson Mr. and Mrs. Seeb Ms. Sheahan Mr. Shelton Snowden Smith and Elena Georgouses Tyler and Caroline Sterkel Mr. and Mrs. Taft Rob and Anne Verratti VMS 3 V 3 Soccer Ms. Waldron Darren and Sarah Warner Ms. Watson Cynthia and Scott Wirth 'Gdfs recei�'= i snce scholarslnp's inception November 1, 2016 - Page 263 a COMBINED ANNUAL GIVING* Scott Sullivan and Michele Cooper Jim and Suzy Donohue ;5 0,00. - Oscar Tang and Agnes Hsu Matt and Jane Donovan Anonymous Jon and Nancy Tellor Peter and Laura Frieder Dan and Julie Leevei Stacey Truitt Paul Galvin Memorial Foundation Trust Bob and Tara Levine S-%.")00-, L!"9j'? Rick and Jennifer Geisman Ann Smead and Michael Byiam Anonymous Tracy Gillette n%5 07+ ?.7.) David and Tracey Bentley Ivh, Gonzalez and Ms. Barot Borgen Family Foundation Randi Borgen Caiife, Jordan and Zoe Harrison John and Lisa Goldstein Michael and Sara Charles Job and Paula Hernandez $ - J 000-,t%=1,090 Matt and Hillary Dyroff Hernandez Vazquez Family Anonymous Mr. and Mrs. Ernest Elsner Jurgen and Kirsty Hintz Anonymous Michele and Chris Evans Joan M. Houlton Juan Carlos and Norma Aziz Kristi and Craig Ferraro Scott and Ami Hudgins The Bailey Family Amy Gish Mike and Kathimarie Imperi Jayme and Renata Fernandez Frank and Davin Holmes Louise Ingalls Haslam Family Foundation Mrs. Sally Johnston Jon and Sheri Jaksha Anne -Marie and John Keane Vanessa Kerzner Tait and Sarah Johnson Josh and Christina Lautenberg Skip and Emily Leever The Karsh Family Kristin Tang and Mike Marston J.P. and Heather Mclnerny Preston and Terry Kelsey Andrew Meltz and Stacey Boltz Chris and Anne Marie Rozzell David and Geneva Kerstein Tomas and Ale Milmo Gail Flesher and David Salvin Lois Lautenberg Marc and Senenne Philippon Paul and Leisa Sturm Rod and Stephanie Linafelter Storr Family Foundation Alec and Jean Urquhart Patrick and Marci McCalley VMS Parent Partners John and Marilyn Wells Sandra Mills Tom and Susan Washing Mitch Whiteford Courtney O'Brien S,1,000-,»:;,11111 David and Tina (Nilson George and Genevieve Peirce Anonymous ` 01)0 S_' -'?':" Perch Alpine Bank Anonymous Adam and Annalisa Savin Balz and Christina Anigoni Eric and Henrietta Armbruster Douglas and Gayle Schwartz Leslie Clement David Barbour Stuart Seller and Nancy Mast Laura Cook Don and Christa Berland Mr. and Mrs. Justin Serbinski Craig and Julie Heaydon Paul and Lindsi Bradbury John Shipp Ron and Sarah Hiner Jeff Brown and Anne Yrastorza Crissy Shipp Mark and Julie Hollander Tom and Robin Burch Scott and Cathy Soden Doris and John Kirchner Barry and Melissa Clark Tye and Brielle Stockton Dwight and Angie Merriman John and Nancy Cole Richard Vossler Barbara and Duane Miller Chris and Cathryn Cooper Heather Whiteford Kaia and Misha Moritz Thomas Daniel and Karen Rosenbach .,100/-,5J.i i Larry and Urs Nisonoff Robin Deighan Anonymous Ron and JoAnn Robertson Kevin Deighan Anonymous Michael and Mary Sue Shannon Carrie Dill Doug and Liza Alrick Mr. and Mrs. Jeffrey Sharfstein Charlie and Martinna Dill The Baumer Family Michael and Page Slevin Fred Distelhorst Richard Becher and Dody Jer nstedt November 1, 2016 - Page 264 a COMBINED ANNUAL GIVING* David and Kate Drescher '89 Doug and Kim Anderson ✓'_w,)- 99Q c 1ir,ried Jane Eberly Bob and Nina Bandoni Allen Brown Faessler Family Rogei and Mary Berdoulay The Campbell Family Mark Fenstermacher Ms. Katie Biggers Mr. Chris Chantlei and Dr. Heather Gilmai tin Andy and Meg Forstl Owen and Jordi Blakslee Aaron Ciszek and Sarah Benjes Marty and Melanie Frank Keith Bolster Kevin and McKenna Douglas Dr. Kim Furry '83 Dean and Tammy Chambers Mr, and Mrs. Buck Elliott Pat Geoigouses Gbibon Chicoine The Engstrom Family Charitable Foundation The Golden Bear Bret and Rebecca Cohen John and Alison Fallon Davy Gorsuch '85 and Abbey Fox Oliver Compton Four Seasons Resort - Vail Pepi and Sheika GramshamR'ter Mike and Carolyn Connolly Reg and Sue Franciose The Gruber Family (Mary Hoyt Conroy Barry and Cass Gassman Gordon`tind Patti Haidenbeigh Brian and Jen Counselman Colin Green '14 Marc and Deb Harrison Steven D'Andrea and June Terens Lara Green '06 Maik Heinbaugh Robert and Elizabeth Davignon Alex and Julie Iskenderian Gordon and DeeAnna Herviig Kirk Dice Terrell Joseph and Natalie Martin Francisco and Olivia Holguin Erik and Sue Dorf Jeff and Brenda Kirviood Chris and Becca Hooper Dave and Tsering Elmblad Frank and Joan Kittredge Greg and Marti Hurd Gil and Jennie Fancher Gates and Kelly Lloyd William and Mar tha Jacob Kevin and Dafne Foote Steve and Ana Loftus Ted and Susanne Johnson Brian Gillette Griff and Pat McDonald Kym Luck Phil and Ida Hancock Francisco and Laura Meza Bryan and Jeanne Macsata Mark and Shelley Herron Patricia and Dave Nelson Nicki Moritz -Mills David and Anne Hilb Mr. Burt Nordstrand Sandra L Mortensen Barrie Tyler Hillrnan '86 Susan Peterson Carol Pattison Louise and Phil Hoversten Brian and Jennifer Reed John and Beth Richey Patrick and Carol Hurley Stacey Sapp Pete and Lynda Sampson Torn and Mandy Jaffe Snowden Smith and Elena Georgouses Rob and Deb Shay Kenneth Jaffe '83 Jim and Barbara Spiker David and Melissa Siderfin Xaver Johnson Larry Wolfe and Jean Hadley Patricia Smith Don and Susan Johnson _-100 49) St. John Family Bryan and Jill Johnson Anonymous Steve and Laurie Stavisky Greg Jones Anonymous Lachie Thomas Travis and Lindsey Kirby Mr. Peter Abuisi Rob and Anne Verratti Mrs. Fred Leibring Mike and Carolyn Anderson Joe and Mary Whiteman Doug Litowitz and Katie Forrestal The Archer Family Tony Mauro and Mindy Brill -Mauro Mike and Kate Blakslee The Addis Family Lee May Richard and Meg Hanlon Brown '86 Adil and Arzu Basyildiz Harriet T. Mill Peter and Susanna Chlipala Travis and Sierra Aldrich James Mill Rick and Diane Cunningham Tierney Sage Alissi '88 The Mintz Family Margo Davis David Alonzo Jeff and Lauri O'Brien Jim and Debbie Donahugh McFadden Anderson Family Pete Pattison November 1, 2016 - Page 265 a COMBINED ANNUAL GIVING* Sasha Bilow Buck and Linda Margold <<r�r, "l aJ cvrhnir; l Carson Blumenreich Ted and Elaine Marston John Halloran and Maggie Pavlik Tanya Boderck Deb Martin Payne Family Jeff Bowen Billy and Helene Mattison Marc Peck Thomas Boyd '93 McClurg Family Kolby Peterson James Briggs Mark and Sharon McDaniel Reid and Barrett Phillips '96 Joe and Kristen Calarco Alex and Susan Mitchell Mike Prosser and Susan Sabido Charlynn Canada Janige Morgan Scott and Jen Reed City Market CARES Laurie Mortensen Janet Refior Franziska Clem Ted O'Reilly Marshall and Patrice Ringler Carl and Kate Cocchiarella Henry and Irina Pratt Justin and Kerry Roach Jane Davison Thomas Salamunovich and Nancy Sweeney ,lake Roach Deb Deverell Heather and Ross Sappenfield Chris and Kara Robinson Linda Dice Gabe Scherzer Eamonn and Natalie Rooney Door to Door Organics John and Sharon Schmidt Sam Rosenkrantz Clyde and Carol Douglas Jess Schmierer Jay Sapp Kelly Eppinger Liana Sideli Howard and Jill Savin Kabe ErkenBrack Margarete Stahl Greg and Julie Schlossinger Brett and Noel Falk Martha and Steve Teien Russ and Jenifer Shay John Fee and Michelle Jirenec Penny Turilli Kevin and Stacy Shelden Matthew Felser Jen Ullman Tina Stahl Marisa Ferrara Thomas Walsh Zak and Gretchen Stone Michael Garvey Kathleen A. Walsh Jeremy and Kerri Thelen Sean and Cory Glackin Ned and Ashley Warner Chris and Sandy Tierney Steve and Jill Gordon Mike and Kathryn Weller Eve Trumpower Leela Greenberg Jennifer Whitmore Dwight and Jo -Anne Tyson Christa Hanley Abby Wiens Ted and Susan Vickerman Richard and Jane Hart Chanda Wilcox '09 Charley and Ariane Viola Betsy Heninger Rhonda Woodruff Bob and Jill Warner Renee Hill Hap and Nancy Young Willy and Vali Wilcox Tim and Christi Howell Kim Zimmer Reini Winter Andrew and Nicole Hustad •r -'a;=s A-:u;V F';;r., Sala rn ,rg9 Cami Johnson '22 ar ° s:r Gr,"s Anonymous Charlotte Johnson '25 Anonymous Heidi Holzfaster Kostin '98 IN-KIND 2014-15 GALA DONORS Anonymous Andrew Lambert Anonymous Anonymous J. T. and Jeanne Landreth Anonymous Anonymous KC and Beth Lasher Anonymous Anonymous Steph Lewis 4 Eagle Foundation Fawn Pulis Affeldt '78 Dennis and Sheila Linn Action Karting, LLC Adrienne and Allan Arnason Ms. Julia Littman '03 Adam Plummer Andrew Behrendt Amy Livran Africa Home Decor Bryan and Jen Bill Div Manula Agnoletto Anesthesia, Inc. November 1, 2016 - Page 266 a IN-KIND 2014-15 GALA DONORS contin;1eG Allegria Spa Alpenrose Alpine Quest Sports Doris Alrick Antlers at Vail Aria Athletic Club & Spa Asian Village Antiques Aspen Limo Service Avalanche Ranch Cabins & Hot Springs Avon Bakery and Deli Avon Pet Centre AXEL'S Juan Carlos and Norma Aziz Batter Beaver Liquors Belmont Deli Betteridge Betty Ford Gardens Alpine Treasures Big Bear Bistro Blitz Blue Plate Bistro Bol - Solaris Vail Bravo! Vail Cafe 163 Casey St, John Interiors Doggie Style Pet Grooming East West Partners EatDi ink, Inc. Eric Eckdahl Edgar Perez Edwards Excavating Edwards Express Oil and Lube Eighth Grade Parents Eleventh Grade Parents Sylvan and Sarah Ellefson r Elway's Epic Intei national ETown a, Michele and Chris Evans Carrie Fell Fiestas Fifth Grade Parents First Grade Parents Food By Marc Foods of Vail Four Seasons Vail Fourth Grade Parents Fox Hot Tubs, Billards & Games Frinje Boutique Fuzziwig's Bart Garton Gondola Pizza Cathedral Peak Photography LLC Steve Gordon Claggett Rey Gallery and Silver Oak Cellars Gore Range Brewery Barry and Melissa Clark Gorsuch Clark and Ralph Group 970 Club at Cordillera Grouse Mountain Grill Nancy and John Cole Colin Meiring Colorado Bike Service Columbine Bakery Oliver Compton Cathryn and Chris Cooper Cos Bar Riverwalk Cos Bar Vail CrossFit Venture Richard Cunningham, MD Delite and Bowl Noodle [louse Gruber Family Christa Hanley Henry's Chinese Cafe Ana Paula and Job Hernandez Kirsty and Jurgen Hintz Honey Invitations Mike and Kathimarie Imperi Irongate International Tait and Sarah Johnson Greg Jones Juniper Restaurant K.H. Webb Architects Karats Karina Mueller Patman Kathy Mikolasy Kevin Foote Kids Adventure Games, LLC Kids Cottage KidSiport Kindergarten Parents Kitchen Collage KSL Resorts Lacy's Larkburger Larkspur - Thomas Salamunovich and Nancy Sweeney KC Lasher Josh and Christina Lautenberg Bob and Tara Levine Live for Balance Mangat Plastic Surgery Mangiare Manic Training Edwards Marc and Deb Harrison Marci and Patrick McCalley Mark Ruark Dog Training Mary Kay Cosmetics Matsuhisa Billy Mattison Matt Lit Photography Maxine Graboyes McKenna Douglas Merle Norman Mike and Terri Noell Andy Meltz and Stacey Boltz Barbara and Duane Miller Minturn Saloon Modern Dental Associates Montauk Seafood Grill Moontime Cyclery Mort Mulliken Photography Mountain Dermatology Specialists Mountain Limousine Mountain Man Nut & Fruit Co. November 1, 2016 - Page 267 a Mountain Standard Slifer Designs Vail Police Department Nancy Cole Photography Ann Smead and Michael Byram Vail Resorts Ninth Grade Parents Sonnenalp of Vail Foundation Vail Stables Mike and Terri Noell SporTube Vail Valley Anglers Nomadic Collection Starbucks Avon Vail Vision Northside Kitchen Stella and Dot Vail Vitality Center Old Forge Pizza Stevens, Littman, Biddison, Tharp & Vendetta's Ooh La La Hair Design Weinberg LLC Ted And Susan Vickerman Parasoleil Zak and Gretchen Stone Vin 48 Tim and Laura Parker Streamside Dental Vintage Magnolia Park Hyatt Beaver Creek Studio 8100 Vista at Arrowhead Pete Pattison Sue Franciose Lindsey Vonn Paul Corcoran, DDS Sugar Baf! W Salon Pazzo's Surefoot Wags and Whiskers Pedal Power Sushi Oka Hibachi Ned and Ashley Warner Pepi Sports Sweet Basil Weston Snowboards Perch Kristin Tang and Mike Marston Westside Cafe Barrett and Reid Phillips Tennessee Pass Cookhouse J. Williams and S. Franks Prisca Boris Tenth Grade Parents Wishes Toy Store Ptarmigan Sports June Terens Woodward Copper Pure Barre Vail Valley Terra Bistro Yama Sushi Quench The Bookworm Yellowbelly Randi Borgen The Computer Garage Yeti's Grind Restaurant Kelly Liken LLC The Golden Bear Adrienne Young Rex Keep The Golf Club at Bear Dance Zastrow Dentistry, LLC Riverwalk Theatre The Left Bank Zip Adventures RMD Kwikform The Red Lion Jacob and Justin Roach Third Grade Parents Route 6 Cafe Ti Amo Ruggs Benedict Tim McAdam S. Franks and J. Williams Tivoli Lodge Mrs. Sally Johnston Tommy Bowers Ski Sato Sushi Twelfth Grade Parents Julie Schlossinger Jon Urbana Second Grade Parents Vail Athletic Club Seventh Grade Parents Vail Catering Concepts Sherri Innis Photography Vail Dermatology Crissy Shipp Vail Gondola Club and Cordillera Property John Shipp Owners Association Sixth Grade Parents Vail Gymnastics Center Skibase Vail Honeywagon Skipper and Scout Vail Mountain Coffee and Tea Michael and Paige Slevin Vail Nordic Center November 1, 2016 - Page 268 a Assets Cash and cash equivalents Funds held by third party administrator Tuition and other accounts receivable, net Promises to give, net Prepaid expenses and other assets Deferred compensation investments Deferred bond offering costs, net Property and equipment, net Investments Unrestricted Held pursuant to bond requirements Restricted to endowment Total assets Liabilities and Net Assets Accounts payable and accrued expenses Tuition and fees paid in advance Line of credit Loan payable Tuition bonds payable Deferred compensation liability Interest -rate swap Bonds payable, net Total liabilities Net assets Unrestricted Undesignated Investments held pursuant to bond requirements Invested in property and equipment, net of related debt I Temporarily restricted Permanently restricted A Total net assets Total liabilities and net assets 0 0 A A See Notes to Financial Statements A Vail Mountain School Statements of Financial Position June 30, 2015 and 2014 2015 2014 $ 2,091,893 121,169 106,198 713,715 102,222 20,817 351,851 22,043,917 17,771,410 6,159,000 704,283 24,634,693 $ 50,186,475 $ 792,277 4,051,347 4,597,078 40,000 187,500 20,817 426,458 19,964,020 30,079,497 9,716,219 6,159,000 2,079,897 17,95 5,116 1,456,521 695,341 20,106,978 $ 50,186,475 $ 165,935 995,957 195,339 1,239,272 120,467 10,417 372,851 22,178,286 17,763,741 6,270,000 179,701 24,213,442 $ 49,491,966 $ 715,458 3,536,486 2,850,989 50,000 192,500 10,417 676,446 20,298,344 28,330,640 10,497,482 6,270,000 1,879,942 18,647,424 2,343,561 170,341 21,161,326 $ 49,491,966 November 1, 2016 - Page 269 a 3 a I Operating revenue Tuition and fees, net of financial aid of $962,058 Activity fees Interest and other income from operations Total operating revenue Change in net assets before change in value of interest -rate swap Change in value of interest -rate swap Change in Net Assets Net Assets, Beginning of Year Net Assets, End of Year X See Notes to Financial Statements IR Vail Mountain School Statement of Activities Year Ended June 30, 2015 Temporarily Permanently Unrestricted Restricted Restricted Total $ 7,768,579 $ - $ - $ 7,768,579 363,371 - - 363,371 154,141 - - 154,141 8,286,091 - - 8,286,091 8,254,487 - Operating expenses 2,212,980 - Educational program 10,467,467 - Administrative services (2,181,376) - Total operating expenses - 696,472 Net operating loss - Nonoperating activities 361,022 Contributions - 527,828 Annual giving (147,650) Gross special event revenue (318,307) Less cost of direct benefits to donors - (318,307) Net special event revenue (102) Loss on uncollectable promise to give (25,000) Fundraising and development expenses 525,000 - Net investment loss (731,972) Changes in donor restrictions 1,239,080 Net assets released from restrictions 525,000 877,040 Net nonoperating activities Change in net assets before change in value of interest -rate swap Change in value of interest -rate swap Change in Net Assets Net Assets, Beginning of Year Net Assets, End of Year X See Notes to Financial Statements IR Vail Mountain School Statement of Activities Year Ended June 30, 2015 Temporarily Permanently Unrestricted Restricted Restricted Total $ 7,768,579 $ - $ - $ 7,768,579 363,371 - - 363,371 154,141 - - 154,141 8,286,091 - - 8,286,091 8,254,487 - - 8,254,487 2,212,980 - - 2,212,980 10,467,467 - - 10,467,467 (2,181,376) - - (2,181,376) 1,138 325,878 - 327,016 601,233 - - 601,233 529,666 166,806 - 696,472 (168,644) - - (168,644) 361,022 166,806 - 527,828 21,161,326 (147,650) - (147,650) (318,307) - - (318,307) (112,978) (102) - (113,080) (25,000) (500,000) 525,000 - 731,972 (731,972) - - 1,239,080 (887,040) 525,000 877,040 (942,296) (887,040) 525,000 (1,304,336) 249,988 - - 249,988 (692,308) (887,040) 525,000 (1,054,348) 18,647,424 2,343,561 170,341 21,161,326 $ 17,955,116 $ 1,456,521 $ 695,341 $20,106,978 3 November 1, 2016 - Page 270 c APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Red Sandstone Elementary School PTO on behalf of Red Sandstone Elementary School 2. Contact person: Elyse Howard (parent volunteer) Marcie Laidman (RSES Principal) 3. Mailing address: 551 N. Frontage Road Vail, CO 81657 4. Telephone: 970-376-5590 (Elyse) 970- 328-2910 (RSES) 5. E-mail address: elyse.howard@me.com I marcelle.laidman@eagleschools.net 6. Members and Titles of your governing board: Betsey Kiehl — PTO President Andrea Fulton — PTO Vice President Jove Goodman — PTO Treasurer Megan Domici — PTO Secretary Marcie Laidman — RSES Principal 7. Amount of contribution requested: $29,000 8. Organization fiscal year-end: June 30 9. Are your books audited? No 10. What category of funding is your organization applying for? We are applying for funding in the Services Category. 11. How will the contribution be used? Red Sandstone Elementary School (RSES) is requesting $29,000 from the Town of Vail to create a 1 November 1, 2016 - Page 271 a Science Technology Engineering Mathematics (STEM) Lab supported by a makerspace at the school. Funding will be used to create and establish the Lab in the existing 'multi-purpose' room at RSES, and purchase relevant technology and materials. A sample budget for this project is attached. "A makerspace is a place where students can gather to create, invent, tinker, explore and discover using a variety of tools and materials." - Diana Rendina. A makerspace is essentially a STEM focus center that is a resource for the entire school. Student learning might be focused on electronics, robotics, woodworking, programming etc. It allows for learning through play and experimentation and promotes collaboration. A STEM lab will engage students in hands on learning by allowing them to explore and tinker in the areas of science, engineering, and technology at an age appropriate level. Out of this process, students form new ideas, connections are made to the real world, and innovation is spurred into action. As we prepare students for jobs and careers we must provide an environment that nurtures their confidence to explore, create and solve problems. The STEM Lab would impact 225 children ages 5 to 11 by integrating technology into their everyday learning process and creating a media rich school (in line with the ECSD strategic plan). The vision of the Eagle County School District is to create "Global Ready Graduates". Creating a STEM Lab at Red Sandstone Elementary school aligns with this vision and will address the goals laid out in the technology pathway of the ECSD Strategic plan. In addition, this project aligns with a set of global ready skills (inspired by the work of Tony Wagner) our school district has introduced to accomplish the vision. RSES was built in 1977. Our school has had very few technology updates. We have no smart boards, no interactive white boards etc but we do have wonderful and dedicated teachers that are excited to integrate this opportunity into their lesson planning. Our classroom teachers' envision the STEM Lab will be a resource for them to deepen understanding and/or introduce STEM topics in more relatable, hands on way that allows children to roll up their sleeves and get involved. Some sample topic examples include force and motion, electricity/circuits, magnets, coding and sound waves. Creating a STEM Lab at RSES will give our students a glimpse into the possibilities that technology has to offer. This project also offers a unique opportunity for partnership. Through a recent school fundraiser the PTO raised funds to purchase 60 Chrome Books for $21,000 needed to support a STEM Lab and other classroom activities. We have also had some initial conversations with the Vail Library about ways to collaborate with their tech studio program. Finally, there would be opportunities for the Walking Mountains Science Center `Girls in Science Program', Youth Power 365 Power Hours Program, Vail Rec Schools Out and Camp Vail to utilize this space with proper training if interested. Should our request be approved by the Town of Vail we would create this space during the second half of the 2016-17 school year, once the funding is in place. In the event of the ECSD's proposed bond issue is passed by the voters, all materials and equipment that would be purchased through this grant would be postponed until the renovation of RSES is complete. The creation of a STEM lab at RSES will enrich the current curriculum, and excite and attract local families and help increase November 1, 2016 - Page 272 a school enrollment. This project is an opportunity to distinguish and differentiate RSES and Vail from other elementary schools and will help to promote a vibrant local community. 11. How does your request support item 1 C of the contribution policy? This request supports the town's mission as Red Sandstone Elementary School is Vail's community school. It is the glue that holds many families in Vail. Supporting Red Sandstone Elementary is supporting the Vail community. Red Sandstone Elementary School offers a major benefit and is critical to the future health of our community. A vibrant, well achieving school is the lifeblood of a thriving community and will insure that families will continue to thrive in Vail. Strengthening and enriching Red Sandstone Elementary School will provide the citizens of Vail with an exceptional service in the form of a top community school. This request is also in line with the community goals outlined in the 2015-2017 Vail Town Council Action Plan, specifically, the community goal to support "educational enrichments with Red Sandstone Elementary School". 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? The Red Sandstone Elementary PTO is currently funded by the parents and supporters of the school. Currently, Wild West Days is our largest fundraiser. We have other smaller fundraisers throughout the school year to fund specific programs and initiatives. We also recently received a grant to purchase materials for our Reading Intervention Program from the Bessie Minor Swift Foundation. The majority of funding for Red Sandstone Elementary School is derived from the "per pupil" funding formula laid out by the state and funded by taxes. Due to our small enrollment, this funding allows RSES to afford the very basic teachers salaries but does not stretch beyond that. The STEM lab would enrich RSES's current curriculum. It is not something we can afford through our traditional funding source. It is our hope that this lab will differentiate our school and eventually bolster enrollment. 13. Organization's mission statement: Red Sandstone Elementary School is a collaborative learning community inspiring excellence for all. The Red Sandstone PTO works to support the mission and community of Red Sandstone Elementary School. The Red Sandstone Elementary School PTO provides assistance to teachers in classroom settings, raises funds for supplemental educational materials and experiences, supports school and family social interaction, and provides a non -biased forum for sharing information on issues that impact our children. 3 November 1, 2016 - Page 273 a APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format instead of this form, as long as part of the application's single electronic file (no multiple files please) Round all figures to the nearest dollar. Please present in as much detail as possible. November 1, 2016 - Page 274 a 2015-2016 Profit & Loss Statement Liabilities & Equity as of 6/2015 Revenues (By Funding Source) Contributions and Support Family & Corporate Donations Local Grants Wild West Day Steeplechase Red Sandstone Rock Vail Coffee & Tea Amazon.com Kroger Topbox School Mall Membership Dues PTO Membership TOTAL REVENUES Expense Spanish & Technology Teachers Salaries Mesa Verde Trip Chrome Books (60) & Carts STEM Lab & Claassroom Bank fees Childcare RS Rock Concert Valentines Party Steeplechase Insurance WWD - GC for the Chairwoman Veteran Day Donation Efec Gala Night for Teachers Retirement Gifts & Party Expense Basketball Coaches- GC 2014 Tax Return Prep CO State Periodic Report Filing 2016 Ice Cream Social and Welcome Gift bags for new Teachers Sanitizer for Classrooms Mileage Club - Wishes Toy Store Classroom School Supplies Basketball T -Shirts $ 61,038.59 5,522.00 2,000.00 18,285.57 10,462.00 11,395.58 1,366.00 126.36 2,331.93 1,118.30 496.89 750.00 114,893.22 64,074.16 8,050.22 21,125.00 16.00 289.75 4,500.00 70.68 455.36 255.00 50.00 100.00 125.00 501.96 126.00 337.00 10.00 299.50 1,378.43 80.00 166.79 444.00 TOTAL EXPENSES $ 102,454.85 Revenues Minus Expenses $ 12,438.37 November 1, 2016 - Page 275 o 2016-2017 Estimated Budget liabilties and equities as of 6/2016 Estimated Revenues (By Funding Source) Wild West Day Steeplechase Red Sandstone Rock Vail Coffee & Tea Amazon.com Kroger Topbox Membership Dues PTO Membership TOTAL REVENUES Expense Mesa Verde Trip Childcare RS Rock Concert Valentines Party place holder for teacher salary contribution Steeplechase Insurance Veteran Day Donation Efec Gala Night for Teachers 2016 Tax Return Prep CO State Periodic Report Filing 2016 Ice Cream Social Mileage Club Classroom School Supplies Teacher stipend STEM Lab upkeep etc Basketball TOTAL EXPENSES $ 12,438.37 $ 17,000.00 $ 10,000.00 $ 6,500.00 $ 1,500.00 $ 100.00 $ 2,000.00 $ 1,000.00 $ 750.00 $ 51,288.37 $ 8,050.22 $ 250.00 $ 4,000.00 $ 500.00 $ 20,000.00 $ 300.00 $ 500.00 $ 100.00 $ 125.00 $ 375.00 $ 10.00 $ 500.00 $ 300.00 $ 5,000.00 $ 2,000.00 $ 575.00 $ 42,585.22 Total Revenue Minus Expense $ 8,703.15 November 1, 2016 - Page 276 0 STEM Lab/MakerSpace Estimated Budget Red Sandstone Elementary -o ITEM QUANTITY COST Cz Safety Goggles 20 68.00 U Lab Aprons 20 (4.95) 99.00 0' Gloves Latex (Box of 100) 3(9.95) 30.00 c Work Benches 6(730.00) 4,380.00 Scissors 10 (5.00) 50.00 First Aid Kit 1 40.00 a� Lab Stools 20 (74.00) 1,480.00 Miscellaneous Items 1000.00 ITEM QUANTITY COST Dremel Idea Builder 3D 2 (1000.00) 2000.00 printer Hand Tools 1000.00 o 0 littleBits Electronic 15 (150.00) 2250.00 3 Premium Kit a° Arduino Microcontrollers 10 (150.00) 1500.00 Laser Cutter 2 (1850.00) 3700.00 Sewing Machines 3 (95.00) 285.00 ITEM QUANTITY COST Yard Sticks 10 (3.00) 30.00 Cloth Tape Measures 10 (7.00) 70.00 a Adjustable Square 5 (20.00) 100.00 Level 5(10.00) 50.00 Rulers 20 (1.00) 20.00 ITEM QUANTITY COST Electronic Snap Circuit Kit 5 (125.00) 625.00 Motors 20 (5.45) 109.00 rA .o Buzzers 10 (9.95) 99.50 b U AA Batteries - 40/box 2 (15.00) 30.00 w Lego Education Kits weDo 1 1,930.00 2.0 You Create 24 Student Pack Lego Education Early Simple 1 1740.00 Machines 24 Student Pack ITEM QUANTITY COST Screw Driver Set Precision 3(8.00) 24.00 Screw Driver Set Big 1(30.00) 30.00 In Rubber Mallet 5 (5.00) 15.00 H Hammers 3(10.00) 30.00 Socket Set 1 50.00 Miter Box 2(10.00) 20.00 Allen Long Arm 1 14.00 SAE Metric Hex Key Set November 1, 2016 - Page 277 a November 1, 2016 - Page 278 o ITEM QUANTITY COST c v COL Attend STEM Professional 3,000.00 W? 8 Development Conferences o � a` ca Attend ITSE Conference 500.00 ITEM QUANTITY COST I -Pads 5(500.00) 2,500.00 Chrome Books -Already 20 (300.00) 6,000.00 by PTO _purchased Chrome Book Charging 1 3,000.00 Cart - Already purchased by PTO November 1, 2016 - Page 278 o APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Ski & Snowboard Club Vail 2. Contact person: Euginnia Manseau 3. Mailing address: 598 Vail Valley Drive 4. Telephone: 970-790-5133 5. E-mail address: emanseau@skiclubvail.org 6. Members and Titles of your governing board: John Keane— Chairman Glenn Davis — Vice Chairman Jeff Kirwood - Treasurer Kaia Mortiz - Secretary Jane Donovan Jason Glass Mike Imhof Michael Imperi TJ Johnson Steve Kalapos Dan Leever Eric Resnick Lindsey Vonn 7. Amount of contribution requested: In -Kind- Donation of Dobson Ice Arena (4 days) 8. Organization fiscal year-end: April 30, 2017 9. Are your books audited? Yes 10. What category of funding is your organization applying for? In Kind 11. How will the contribution be used? To used the Dobson Ice Arena for our Annual Ski & Snowboard Swap. This is an annual fundraiser for Ski & Snowboard Club Vail. 11. How does your request support item 1 C of the contribution policy? This event supports the Town of Vail's mission statement by Ski & Snowboard Club Vail is one of the premier ski clubs in the world and are constantly growing within the community and bring new residents and guest to the Vail every year. SSCV provides recreational opportunities for youth in Vail and provides some of the best training facilities in the world and hosts well organized events. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? SSCV is currently funded by our program fees and private donations from members and friends. 13. Organization's mission statement: Inspiring character growth and excellence November 1, 2016 - Page 279 o APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format instead of this form, as long as part of the application's single electronic file (no multiple files please) Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: 4/30/14) Assets: Current Assets $ 574,103 Fixed Assets $1,99,939 Other Assets $1,890,246 Total Assets $ 4,464,288 Liabilities: Current Liabilities $ 828,177 Long Term Liabilities $ 1,356,289 Net Assets $ 2,279,822 Total Liabilities & Net Assets $4,464,288 Net Worth (Total Assets Minus Total Liabilities) $2,279,822 2 November 1, 2016 - Page 280 o APPLICATION FOR TOWN OF VAIL FUNDING Profit & Loss Statement Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Bud Revenues: (List by funding source) Program Revenue $ 3,175,290 Events, Other Revenue & Contributions $ 2,795,253 Total Revenue $ 5,970,543 Expenses: Programs $ 4,459,704 Mgmt and General $ 672,268 Fundraising $ 354,818 Total Expenses $5,486,790 Total Revenue Minus Expense $142,341 *note: includes capital contributions which were utilized for capital projects (expense) not included in revenues/operating expenses 3 November 1, 2016 - Page 281 o APPLICATION FOR TOWN OF VAIL FUNDING (Tiers I — III) GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Junior Hockey Association dba Vail Eagle Hockey Association 2. Contact person: Casey Parliament - President / John Seymour —Director 3. Mailing address: P.O. Box 2591, Edwards CO 81632 4. Telephone: Casey 970-376-5272, John: 970-387-8642 5. E-mail address: cparliament@gmail.com / director@vailmountaineers.org 6. Members and Titles of your governing board: Casey Parliament - President, Jeff Place - Vice President, Chuck Anderson —Treasurer, George Wilson — Secretary, Mick Kelly, Karl Borski, Blake Putnam, Benno Scheidegger, Jared Binicki — VRD, Sheryl Staten — WECMRD 7. Amount of contribution requested: a. Complimentary Ice Time: We request 4 weekends of free Ice Time at Dobson Arena (Friday through Sunday) in November 2017,(Nov 3-5, 10-12,17-19) and GIRLS ONLY- MILK Tournament January 12-14, 2018 b. Parking: (25) One -day parking Coupons for tournament volunteers & vendors, and free or reduced parking for tournament participants, November 17-19, 2017 & Jan 12- 14 2018 c. Complimentary use of Donovan Arena 2 days / Donovan Pavilion 1 day throughout the 2017- 2018 year. Uses may include but are not limited to: Opening Season Kickoff -Fall 2016,End of Hockey Season gathering (for families and players)- Spring 2018, and days TBD for potential celebrity fundraising event / community events. Days shall be restricted to non -peak or off season dates. 8. Organization fiscal year-end: June 30, 2016 9. Are your books audited? No November 1, 2016 - Page 282 o 10. What Tier is your organization applying for? (see definitions on page 1): In Kind Contribution 11. How will the contribution be used? The 4 weekends of ice time go to support Vail Junior Hockey (VEHA) as hosts for the Vail Sportsmanship Tournament and girls MLK tournaments. 2016 will be the 38th year for the tournament. The tournament is the Associations' largest fundraiser. The Girls Only Hockey Tournament over Martin Luther King Weekend, which is also a fundraiser to support our girls hockey efforts. We just completed the second year of this tournament in Eagle and Vail which was a big success and large tourist draw. The request for free parking or reduced parking on the 18th through the 20th weekend in November and the January dates will help with a more positive view of Vail. Many parents come up to more than one weekend of hockey and we continually hear grumbling about having to pay for parking the third weekend because the mountain has recently opened. The big snow storms last year left us too commute coaches from Avon due to no on street parking even being available. 12. How does your request support item 1C of the contribution policy Our tournament brings in approximately 1200 guests who are spending money in Vail during the off season on Food and Lodging. In addition Vail Hockey is the largest user of Dobson Arena. These uses coincide with the Town's mission of " providing our citizens and guests with exceptional services and an abundance of recreational opportunities. Lastly, we have rebranded our program as "Vail Mountaineer Hockey Club", which will enhance Vail's image and add to the Vail Brand awareness. 14. Who currently funds your organization (other governments, private donations, user fees, etc.)? Users 60% Government entities and Sponsors 40% 13. Organization's mission statement The Vail Mountaineer Hockey Club (VMHC) is a nonprofit youth hockey organization dedicated to teaching the sport of hockey both recreational and competitive through the principals of fair play, respect and sportsmanship with an emphasis on fun, the development of character and the individual potential of hockey players in a safe and healthy environment. November 1, 2016 - Page 283 o Financials Actual / Budget Program Fees: $161,792 / $135,000 Fundraising: $50,795 / $75,000 Tournaments: $114,813 / $100,000 Total Income: $329,726 / $310,000 Expenses: $305,937/ $290,000 Net Income: $16,117 / $20,000 We are happy to provide additional financials upon request. November 1, 2016 - Page 284 o November 1, 2016 - Page 285 a April 14, 2016 RE: Council Contributions Attached please find the following forms that relate format and policy the Town of Vail has implemented in regard to requests for funding. These forms are as follows: 1) Council Contributions Policy/Disclosure 2) Application for Town of Vail Funding and In-kind requests 3) Applicant's financial information: Balance Sheet and Profit & Loss Statement Please note that contributions will only be awarded to applicants who can show the contribution will be used directly to benefit the entire community of Vail. Applications must be requested prior to May 29, 2016. A completed submission (a single file electronic version) must be received at the Town of Vail by Spm June 30, 2016, in order to qualify for funding in 2017. Funding will be determined solely from the application; no in-person presentations will be held. If the Town Council has questions about your application, you may be contacted by a staff member at a later date. Requests for parking passes and/or parking days or other in-kind requests must be included in the application. Individual requests throughout the year, outside this process, will not be considered. Over the past several years, Town Council has refined funding categories with the objective of simplifying the process and establishing parameters around funding criteria. Within your application, please identify which category of funding your organization is applying for. Signature Events: Events and programs which have been built by solid organizations over a period of time and enjoy national and international recognition for excellence. These events represent the Vail brand at the highest level and the loss of any one of them would have a negative effect. The customer base includes a significant portion of destination guests and economic impact to the town is profound. Example of these events and programs would include Bravo!, by CSE), Burton US Open Snowboarding Championships, Vail International Dance Festival and Vail Jazz Festival. Funding of this category is allocated outside of the CSE annual budget; however the results will be reported to the Commission on Special Events as part of the standard recap process and will also be presented to Town Council. Destination Events: This category represents events and programs that provide the town an opportunity for new or one-time major events such as the US Pro Challenge, and the 2015 Alpine World Ski Championships. While funding will be allocated outside of the Commission on Special Event's budget, event results will be reported to the CSE as part of the standard recap process and will also be presented to Town Council. The funding for this category will not be automatic each year, but major events and/or programs with the potential to build the Vail brand even further and have a significant impact on the town's economy will be considered on an individual basis. Tier I events are able to apply for funding from this category with a new opportunity that fits this criteria. Services: This category funds an aspect of services/expertise that the town does not already provide, supports the TOV physical plant and is appropriate for governmental support. Examples of 1 November 1, 2016 - Page 286 o this category include support of TV5, Colorado Ski and Snowboard Museum, Betty Ford Alpine Gardens and Eagle Valley Childcare. The town no longer requires an annual application to be filled out for ongoing operating support of established service providers, which will be included in the annual budget at a set level each year. This process is intended to cover operating expenses only. Additional opportunities may also be considered. Education and Enrichment (formerly known as Tier IV- Life Long Learning Category): Professional and personal education and development events, as well as all events with a principal theme or purpose of health and well-being. Application and oversight for this category of funding has been transferred to the Commission on Special Events (CSE.). The CSE will post their RFP for 2017 requests in early September, with a submittal deadline of October 19. Applications will be reviewed as part of the overall event funding process in early November. In-kind Requests: Annual in-kind funding allocations such as ice time at Dobson Arena, use of Donovan Pavilion/Grand View, parking passes/coupons and public works or police department services will be subject to staff -level approval. The town does require an annual application to be filled out for transparency and tracking purposes. Any organization required to recap their event to the CSE should include this funding within the report -out documentation. Additionally, the level of funding (cash and in-kind) should be reflected in sponsorship levels for the Town of Vail. When making your request, please keep in mind the current economic climate and revenue trends will impact the town's decision for total dollars awarded. If you have any questions, please do not hesitate to contact CarlieSmith, at 479-2119 or e-mail, csmith@vailgov.com. Sincerely, Kathleen .lfa(foran Finance Director Town of Vail khalloran(a)-vailgov. com 970-479-2116 COUNCIL CONTRIBUTIONS POLICY TOWN OF VAIL All Council contribution requests received by the Town of Vail will be processed in the following 2 November 1, 2016 - Page 287 o manner: A. All requests must be submitted electronically by the deadline stated in this application. Financial information (Balance Sheet and Profit & Loss Statement) can be provided in your organization's format but should be included in the same electronic file as the application (please do not send multiple electronic files). Please do not attach additional information about your organization, etc. Incomplete applications and supplemental information will not be accepted. B. All applications for funding in 2017 shall be received at the town by June 30, 2016 by 5:00 P.M. This includes only an electronic version (single .pdf file preferred) sent by email to csmith@vailgov.com. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the town's mission, and how this contribution will affect our resort community's future health. The proposals must comply with the criteria for the applicable funding category requested (criteria outlined on pages 1-2). The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. 2. Disclosures to all applicants: A. No money will be disbursed until March 1, 2017. B. Because of uncertainty of revenue estimates, please note the following possibilities: 1) Contribution funding may be reduced based on 2016 revenues. 2) The Town of Vail may choose to disburse funding in quarterly installments throughout 2017. Special event funding will follow the CSE's guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements C. Notification of awards will be sent after the Council approves the final budget currently scheduled for November, 2016. 3. All entities receiving public funding for events, including those which are culturally - designated, are required to present a final event recap to the Commission on Special Events using the guidelines below as a template for the report. (Note: This does not apply to service or contractual agreements such as Channel 5 or Vail Childcare. If in doubt, please ask.) Guidelines for Post -event Recap for All Events Receiving Public Funding A post -event recap is required from all events receiving Town of Vail funding or in-kind sponsorship. Please schedule a presentation to the Commission on Special Events within 60 days of the close of your event. This presentation should be submitted electronically on the PowerPoint template with which you will provided and shall include: 1. An overview outlining the event's strengths and weaknesses: specifically, what went well and what measures could be taken to improve the event. 3 November 1, 2016 - Page 288 o 2. An event budget showing actual profit and loss numbers and how the funding was utilized. 3. A detailed overview of the marketing that was implemented to promote the event. 4. An explanation as to how participants and/or attendees were directed to book lodging. 5. Survey results a.Attendance numbers and demographic profile: i. Estimated attendance. If your event is non -ticketed, please describe what method you used to estimate the numbers of attendees. ii. Importance of event in decision to visit Vail? iii. Where did attendees come from: local, regional, out of state, international? (Zip code?) iv. Visitor Type: 1. Day visitor to Vail 2. Full time downvalley resident 3. Full time resident of Vail 4. Overnight visitor to the region 5. Seasonal resident of the Vail Valley Average age and gender? Lodging: 1. Are you staying in: a. Paid lodging? b. Vacation home/time share? c. With friends/family? d. Other? 2. Where are your lodging accommodations located a. Vail b. Beaver Creek c. Avon d. Edwards e. Eagle/Gypsum f. Summit County a. Other? 1. 3.. How many nights in the area on this trip? 4.. How many people are staying in your accomodations unit? 5.. Average amount spent on lodging per day? c. Estimated spending by event attendees: i. Dining ii. Shopping iii. Other Activities d. Visitor Intent to Return and Satisfaction Ratings: Likelihood of recommending the event to a friend or family member? Would you come back? Was if fun? e. Estimated Return on Investment (ROI) to the Town of Vail: Specifically, how much additional spending within the Town of Vail was generated by the event? What is the ratio of increased revenue to the amount of funding received? How much additional sales tax revenue generated by the event accrued to the Town of Vail? (Town of Vail sales tax is 4%, Lodging tax is 1.4%). 6. Potential for growth and the development of sponsorships and media exposure. 7. Did the event impact Vail's "Sense of Community"? 8. In light of the Vail Town Council's commitment to a sustainable environment, please describe any and all measures that were taken to produce the event in as "green" and environmentally friendly manner as possible. November 1, 2016 - Page 289 o APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Skating Club of Vail 2. Contact person: Susan Bruno 3. Mailing address: PO Box 532 Vail CO 81658 4. Telephone: 970-390-3896 5. E-mail address: skateclubinfo@gmail.com 6. Members and Titles of your governing board: Alicia Davis — Co -President/ Secretary Susan Bruno — Co -President/ VI Chair Karin Pellerito — Treasurer/ Show Chair 7. Amount of contribution requested: 12 days of ice at Dobson Arena 8. Organization fiscal year-end: April 30 9. Are your books audited? no 10. What category of funding is your organization applying for? (see definitions on page 1): In-kind Request 11. How will the contribution be used? The Dobson Arena ice time will be used to offset our expenses for the Vail Invitational and for the Winter Ice Show. Without these days we will not be able to run either of these two events. 11. How does your request support item 1 C of the contribution policy? We bring approximately 300 athletes, their families, coaches, officials and vendors to Vail in July. We give our summer guests a chance to see something a little different. This year we had many public guests come into our competition to watch skaters from all around the country. It is a fun and lively atmosphere and enriches our guest experience while they are visiting Vail. The Vail Invitational also gives our club the opportunity to put on the long standing tradition of The Vail Winter Ice Show. The show is something that many of our winter guests look forward to seeing. It is an activity that enhances their vacation during the holiday season. It is an event that the whole family can enjoy together after the mountain closes. November 1, 2016 - Page 290 o 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? User fees for expenses and private donations for restricted scholarship funds. 13. Organization's mission statement: The Skating Club of Vail embraces participation at all ages and ability levels. Our mission is to create, maintain and enhance a healthy and positive environment in which our members can develop physically and emotionally while building character and pursuing personal excellence through the sport of figure skating. The Skating Club of Vail has been part of the Eagle County community and a member of United States Figure Skating Association since 1979. The Skating Club of Vail, Inc. is a 501 (c) 3 not-for-profit organization. 7 November 1, 2016 - Page 291 o APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format instead of this form, as long as part of the application's single electronic file (no multiple files please) Round all figures to the nearest dollar. Please present in as much detail as possible. Assets: Total Assets Liabilities: Total Liabilities Most Recent Completed Fiscal Year (Date: 4/30/2016 Checking account - $23,850.00 Restricted Scholarship Fund - $20,600.00 Restricted Scholarship Fund - $18500.00 Money market account - $1750.00 Net Worth (Total Assets Minus Total Liabilities) $64,700.00 $39,400.00 VI expenses $28,000.00 Show expenses $67,400.00 -$2700.00 November 1, 2016 - Page 292 a APPLICATION FOR TOWN OF VAIL FUNDING Profit & Loss Statement Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Revenues: $42,000.00 Vail Invitational (List by funding source) $21,000.00 Winter Ice Show Total Revenue $63,000.00 Expenses: $39,500.00 Vail Invitational $28,000.00 Vail Invitational Total Expenses $67,500.00 Total Revenue Minus Expense -$4500.00 November 1, 2016 - Page 293 0 April 14, 2016 RE: Council Contributions Attached please find the following forms that relate format and policy the Town of Vail has implemented in regard to requests for funding. These forms are as follows: 1) Council Contributions Policy/Disclosure 2) Application for Town of Vail Funding and In-kind requests 3) Applicant's financial information: Balance Sheet and Profit & Loss Statement Please note that contributions will only be awarded to applicants who can show the contribution will be used directly to benefit the entire community of Vail. Applications must be requested prior to May 29, 2016. A completed submission (a single file electronic version) must be received at the Town of Vail by Spm June 30, 2016, in order to qualify for funding in 2017. Funding will be determined solely from the application; no in-person presentations will be held. If the Town Council has questions about your application, you may be contacted by a staff member at a later date. Requests for parking passes and/or parking days or other in-kind requests must be included in the application. Individual requests throughout the year, outside this process, will not be considered. Over the past several years, Town Council has refined funding categories with the objective of simplifying the process and establishing parameters around funding criteria. Within your application, please identify which category of funding your organization is applying for. Signature Events: Events and programs which have been built by solid organizations over a period of time and enjoy national and international recognition for excellence. These events represent the Vail brand at the highest level and the loss of any one of them would have a negative effect. The customer base includes a significant portion of destination guests and economic impact to the town is profound. Example of these events and programs would include Bravo!, by CSE), Burton US Open Snowboarding Championships, Vail International Dance Festival and Vail Jazz Festival. Funding of this category is allocated outside of the CSE annual budget; however the results will be reported to the Commission on Special Events as part of the standard recap process and will also be presented to Town Council. Destination Events: This category represents events and programs that provide the town an opportunity for new or one-time major events such as the US Pro Challenge, and the 2015 Alpine World Ski Championships. While funding will be allocated outside of the Commission on Special Event's budget, event results will be reported to the CSE as part of the standard recap process and will also be presented to Town Council. The funding for this category will not be automatic each year, but major events and/or programs with the potential to build the Vail brand even further and have a significant impact on the town's economy will be considered on an individual basis. Tier I events are able to apply for funding from this category with a new opportunity that fits this criteria. November 1, 2016 - Page 294 0 Services: This category funds an aspect of services/expertise that the town does not already provide, supports the TOV physical plant and is appropriate for governmental support. Examples of this category include support of TV5, Colorado Ski and Snowboard Museum, Betty Ford Alpine Gardens and Eagle Valley Childcare. The town no longer requires an annual application to be filled out for ongoing operating support of established service providers, which will be included in the annual budget at a set level each year. This process is intended to cover operating expenses only. Additional opportunities may also be considered. Education and Enrichment (formerly known as Tier IV- Life Long Learning Category): Professional and personal education and development events, as well as all events with a principal theme or purpose of health and well-being. Application and oversight for this category of funding has been transferred to the Commission on Special Events (CSE.). The CSE will post their RFP for 2017 requests in early September, with a submittal deadline of October 19. Applications will be reviewed as part of the overall event funding process in early November. In-kind Requests: Annual in-kind funding allocations such as ice time at Dobson Arena, use of Donovan Pavilion/Grand View, parking passes/coupons and public works or police department services will be subject to staff -level approval. The town does require an annual application to be filled out for transparency and tracking purposes. Any organization required to recap their event to the CSE should include this funding within the report -out documentation. Additionally, the level of funding (cash and in-kind) should be reflected in sponsorship levels for the Town of Vail. When making your request, please keep in mind the current economic climate and revenue trends will impact the town's decision for total dollars awarded. If you have any questions, please do not hesitate to contact CarlieSmith, at 479-2119 or e-mail, csmith@vailgov.com. Sincerely, Kath(een Yfafforan Finance Director Town of Vail khalloran(a)- vailgov. com 970-479-2116 2 November 1, 2016 - Page 295 o COUNCIL CONTRIBUTIONS POLICY TOWN OF VAIL All Council contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically by the deadline stated in this application. Financial information (Balance Sheet and Profit & Loss Statement) can be provided in your organization's format but should be included in the same electronic file as the application (please do not send multiple electronic files). Please do not attach additional information about your organization, etc. Incomplete applications and supplemental information will not be accepted. B. All applications for funding in 2017 shall be received at the town by June 30, 2016 by 5:00 P.M. This includes only an electronic version (single .pdf file preferred) sent by email to csmith@vailgov.com. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the town's mission, and how this contribution will affect our resort community's future health. The proposals must comply with the criteria for the applicable funding category requested (criteria outlined on pages 1-2). The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. 2. Disclosures to all applicants: A. No money will be disbursed until March 1, 2017. B. Because of uncertainty of revenue estimates, please note the following possibilities: 1) Contribution funding may be reduced based on 2016 revenues. 2) The Town of Vail may choose to disburse funding in quarterly installments throughout 2017. Special event funding will follow the CSE's guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements C. Notification of awards will be sent after the Council approves the final budget currently scheduled for November, 2016. 3. All entities receiving public funding for events, including those which are culturally - IQ November 1, 2016 - Page 296 o designated, are required to present a final event recap to the Commission on Special Events using the guidelines below as a template for the report. (Note: This does not apply to service or contractual agreements such as Channel 5 or Vail Childcare. If in doubt, please ask.) Guidelines for Post -event Recap for All Events Receiving Public Funding A post -event recap is required from all events receiving Town of Vail funding or in-kind sponsorship. Please schedule a presentation to the Commission on Special Events within 60 days of the close of your event. This presentation should be submitted electronically on the PowerPoint template with which you will provided and shall include: 1. An overview outlining the event's strengths and weaknesses: specifically, what went well and what measures could be taken to improve the event. 2. An event budget showing actual profit and loss numbers and how the funding was utilized. 3. A detailed overview of the marketing that was implemented to promote the event. 4. An explanation as to how participants and/or attendees were directed to book lodging. 5. Survey results a.Attendance numbers and demographic profile: i. Estimated attendance. If your event is non -ticketed, please describe what method you used to estimate the numbers of attendees. ii. Importance of event in decision to visit Vail? iii. Where did attendees come from: local, regional, out of state, international? (Zip code?) iv. Visitor Type: 1. Day visitor to Vail 2. Full time downvalley resident 3. Full time resident of Vail 4. Overnight visitor to the region 5. Seasonal resident of the Vail Valley V. Average age and gender? b1odging: 1. Are you staying in: a. Paid lodging? b. Vacation home/time share? C. With friends/family? d. Other? 2. Where are your lodging accommodations located: a. Vail b. Beaver Creek C. Avon d. Edwards e. Eagle/Gypsum f. Summit County g. Other? 1. 3.. How many nights in the area on this trip? CI November 1, 2016 - Page 297 o 4.. How many people are staying in your accomodations unit? 5.. Average amount spent on lodging per day? C. Estimated spending by event attendees: i. Dining ii. Shopping iii. Other Activities d. Visitor Intent to Return and Satisfaction Ratings: Likelihood of recommending the event to a friend or family member? Would you come back? Was if fun? e. Estimated Return on Investment (ROI) to the Town of Vail: Specifically, how much additional spending within the Town of Vail was generated by the event? What is the ratio of increased revenue to the amount of funding received? How much additional sales tax revenue generated by the event accrued to the Town of Vail? (Town of Vail sales tax is 4%, Lodging tax is 1.4%). 6. Potential for growth and the development of sponsorships and media exposure. 7. Did the event impact Vail's "Sense of Community"? 8. In light of the Vail Town Council's commitment to a sustainable environment, please describe any and all measures that were taken to produce the event in as "green" and environmentally friendly manner as possible. 61 November 1, 2016 - Page 298 c APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK Name of organization:Special Olympics -Vail Valley Dream Team Ski Team 2. Contact person:Kathy Mikolasy 3. Mailing address:PO Box 3724, Eagle, Co. 81631 4. Telephone: 970-390-3816 5. E-mail add ress:chilihorse@hotmail.com 6. Members and Titles of your governing board:N/A 7. Amount of contribution requested:We are requesting 46 parking passes to be used by our volunteers on Sunday's starting January 1, 2017 and going through the ski season with the exception of President's weekend and on the weekends that we have our Regional and State Competitions. We do not have those dates at this time. 8. Organization fiscal year-end:N/A 9. Are your books audited?N/A 10. What category of funding is your organization applying for? (see definitions on page 1): In -Kind Request 11. How will the contribution be used?Local Special Olympics serves the special needs population of Eagle County and the passes will be used for our dedicated volunteers. We appreciate all our volunteers do and it is wonderful to be able to help them with parking while they are working with and training our Athletes during winter training each Sunday in preparation for our Regional and State Competitions. 11. How does your request support item 1C of the contribution policy?In addition to Special Olympics Mission Statement, this promotes community awareness and interaction with Eagle County's Special Needs Population which we see again and again as a win-win situation for everyone involved. We try to provide opportunities for our Athletes to be able to participate in the sports and recreational activities that the Vail Valley has to offer. November 1, 2016 - Page 299 o 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? We receive limited funding from the State of Colorado Special Olympics and also from our Regional office in Glenwood Springs. We occasionally receive private donations. Otherwise, our volunteers not only volunteer their time but will contribute financially for additional things like an end of the season picnic or equipment for any of our Athletes if needed. Vail Resorts, through their Epic Promise Program donates to us our lift tickets, drink coupons for our Athletes and Volunteers and use of the Race Course on Vail Mountain so that we can practice for our competitions. 13. Organization's mission statement:The Mission of Special Olympics (SOCO) is to provide year-round sports training and athletic competition in a variety of olympic type sports for children and adults with developmental disabilities, eight years of age and older, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy, and participate in a sharing of gifts, skills, and friendship with their families, other Special Olympics Athletes and the Community. November 1, 2016 - Page 300 o APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format instead of this form, as long as part of the application's single electronic file (no multiple files please) Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: ) Assets: $ Total Assets $ Liabilities: $ Total Liabilities $ Net Worth (Total Assets Minus Total Liabilities) $ November 1, 2016 - Page 301 o APPLICATION FOR TOWN OF VAIL FUNDING Profit & Loss Statement Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Revenues: $ (List by funding source) Total Revenue $ Expenses: $ Total Expenses $ Total Revenue Minus Expense $ All of the balance sheet information would be information from the State or Regional Special Olympics locations. We have, in the past, never had to provide this information. If additional information is needed, please let me know. November 1, 2016 - Page 302 0 June 23 2016 Carlie Smith Kathleen Halloran Town of Vail Via email PO Box 882 Vail, CO 81658-0882 Email: Foresightskiguides@gmaii,com Website: www.foresightskiguides.org Mark G. Davis; President Cell: 303-506-6965 RE: Foresight Ski Guides 2016-17 request for annual in-kind funding Dear Carlie and Kathleen: Thank you very much for this opportunity to apply to the Town of Vail for parking spaces/passes for the 2016-17 ski season. We have been so very grateful for the Town's previous in-kind support and hope it will be renewed for the upcoming season. Since 2001, Foresight Ski Guides (Foresight) has provided hundreds of children, youth and adults who are blind or visually -impaired with the opportunity to participate in Vail's winter snow sports of skiing, cross country skiing, snowshoeing and snowboarding. Parking passes are a critical component of the program, as our organization is built on volunteer labor and in-kind resources to maximize our modest budget. Foresight employs a comprehensive approach to involving visually impaired participants (VIPs) in challenge recreation, fitness training, environmental education, and employment readiness. Foresight supports VIPs — with a key focus on low-income individuals - as they overcome fears, take risks, and build confidence in their ability to lead rich, full lives. Over the past fifteen years, Foresight has challenged VIPs as they experience the joy of skiing, push their personal boundaries, and learn lessons that apply to other areas of their lives. We are honored to be able to conduct our programs at Vail. My family had a home here since 1970, and when I lost my functional vision due to an attack of multiple sclerosis (MS) in 1999, the community supported my rehabilitation and helped me learn to enjoy life again through participation in mountain sports. Now Foresight rents a condo in East Vail and our program for blind skiers is just one way we can give back to a town that has been so accommodating and encouraging. November 1, 2016 - Page 303 a We are particularly proud of the growing collaboration with more than six school districts in the state, through Tanni Anthony (Colorado Department of Education) and her TVis (Teachers of the Visually Impaired), who educate more than 1300 blindlvi students on a daily basis. As you may remember, we started working with The Colorado School for the Deaf and the Blind (the School or CSDB) in 2006, where students participate in a comprehensive curriculum that builds life skills and fitness, and prepares the students for a fulfilling career following graduation—all built around the fun and exhilaration of skiing and snowboarding. In 2012, we started our outreach to the more than 1300 blind students mainstreamed in public schools around the state in addition to students who attend CSDB. After a two - season hiatus, we are again working with CSDB to bring their students back. (We had served some of the CSDB students over the "time out" period through their families, just not through organized field trips.) In either event, many of these students (and most of the CSDB students) come from families with low incomes, and many have a wide range of emotional and cognitive challenges in addition to vision impairments. Foresight has made a major difference in their prospects for a rewarding and self-sufficient adulthood. Our work the past few seasons has been incredibly successful, at one time, doubling their number of skier days and more than tripling the number of students with whom we worked by bringing in blind students from the five Denver metro school districts – Denver, Aurora, and Jefferson, Douglas and Adams County school districts. Our work continues to be based on the same comprehensive approach we used at the School, only the new model involves more blind students, their families, teachers, and school administrators. Our work/program was studied by Dr. Paula Conroy at the University of Northern Colorado who reported the value of our program to the students and families who participate in it, the unique benefits thereof, and that the students could not receive these benefits elsewhere, We can provide results of the study a well as detail of the benefits upon request. This past season we increased the number of students we guided by more than 25%. This past season, we "graduated" more guides, including PSIA adaptive instructors from Eldora as well as their former PSIA instructor Trainer. All come with invaluable expertise: In total, we ended up with 30 guides and shadows on staff. All of whom receive their new- and retuning -guide training from PSIA, through our new partnership as a member school. In 2016/17, we will continue to increase our recruiting and training additional volunteer ski guides to handle the growing number of child/student skiers, their chaperones and families – most, if not all of our new volunteers will come from Vail and Eagle County. This will require a major investment in additional resources to expand the program. As you know, parking is one of the most expensive aspects of our program as we must reimburse our volunteers who are already giving so much to Foresight. November 1, 2016 - Page 304 a (Those who can afford to pay their own expenses do so, but many of our volunteers have modest incomes.) Foresight requests a contribution of four blue parking passes for the season, together with the ability to request additional spaces (up to 10) for special events when we have all the guides in town. These events are held on weekdays and bring many additional visitors in the form of VIPs' family members and friends. We appreciate your consideration of our application. If there are any questions, I may be reached at mark@foresightskiguides.org or at any time on my cell phone, 303-506-6965. Sincer ly Mark G. Davis Founder and President November 1, 2016 - Page 305 a APPLICATION FOR TOWN OF VAIL FLINGING PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK Name of organization: Foresight Ski Guides, Inc. (Foresight) 2. Contact person: Mark G. Davis, President 3. Mailing address: PO Box 882, Vail, CO 81657 4. Telephone: cell: (303) 556-6965 5. E-mail address: mark@foresightskiguides.org 6. Members and Titles of your governing board: Mark G. Davis Founder and President (non voting), Denver and Vail Steve Sommers Secretary; Partner, Brownstein, Hyatt, et.al. Denver Tota Ruygrok, CPA Treasurer; President, Causey Demgen & Moore, Inc., Denver Lew Sapiro Former owner, Breeze Ski Rentals, Denver Pat Manginelli Principal, Manginelli Consulting, Youngstown, OH Ann Wei Attorney, Wei Law, Denver Bill Murphy Consultant and Foresight Ski Guides Sr. Guide, Denver David Lane Consultant, former independent Pepsi bottler, Paradise Valley, AZ Eddy Braucht Hotel/Hospitality Consultant, Houston, TX H. Scott Speedy Regional Manager, Vail Resorts Retail, Vail Louis Tutt Executive Director, Association for Education and Rehabilitation of the Blind and Visually Impaired, Alexandria, VA Harry "Skip" Bower Managing Director, Harry S. Bower, LLC a registered investment advisor, Martha's Vinyard, MA Janet Masto Manager, Human Resources, Dearborn National Life Insurance Co., Greenwood Village, CO Jason Roeder CFO, Shryver Medical, Westminster CO Advisory Board Joe Walker Vice President Mountain Resort Operations, Colorado S Utah, Broomfield CO Linda Hill Owner, Hill Aevium Integrated Marketing, Edwards CO Alan and CC Nottingham Fmr. Directors, Colorado Ski School for the Blind, Vail John Dawsey Vice President/General Manager, Colo. Mountain Express, Vail Christine Soto Principal, Christine Soto Philanthropic Consulting, Denver Ginia Paige Development Coordinator, Denver CO 0 November 1, 2016 - Page 306 a 7. Amount of contribution requested: An in-kind contribution of four "blue" level parking passes good for use during the 2016117 ski season. 8. Organization fiscal year-end: September 30 9. Are your books audited? No, as our total annual revenues are less than $509,000; however, our financial statements are prepared annually by a CPA. 10. What tier is your organization applying for? In Kind contribution 11 How will the contribution be used? To support the more than 185 skier days Foresight will provide to visually impaired children and adults. Specifically, Foresight provides parking to our volunteer ski guides, half of whom drive from Denver and need to be parked and ready to meet our visually impaired participants (VIPs) by 8:30 a.m. regardless of inclement weather, traffic, road closures and other challenges. Local guides usually take public transportation (bus) or car pool as Foresight strongly encourages car-pooling for both environmental and financial reasons. Since Foresight pays for the volunteer ski guides' travel expenses and parking, support from the Town of Vail is a significant help in off -setting our out-of-pocket parking expenses, which generally come to more than $5,000 per season. Since 2014, the Marriott blocked us out from the first week of February to the last week of March and, unfortunately, we lost a parking solution we had come to rely on since 2003. Many of our staff and our guests lodge at the Inn and Suites at Riverwalk in Edwards. While from time to time we are allowed to park at the Chapel in Vail, Foresight must provide additional parking in the Town's structures which is the cause of our requested increase in our request from two parking passes to four. 11. How does your request support item 1 C of the contribution policy? Foresight's goals, objectives, mission, and implementation of its program are well - aligned with the Town of Vail's mission. With more than 185 VIP skier days forecast for the 2016117 ski season that this request covers, Foresight expects to generate a total of 1,000 additional skier days that would not come to Vail without the Foresight program. The 5:1 ratio of additional skier days includes friends, family, and guides who would not be here if not for the Foresight program. Only our blind skiers receive products and services donated by our generous local sponsors (lift tickets, equipment, lodging, and transportation). The remaining guests, who are friends and family of our blind skiers, typically do not receive discounted services and spend money in the Town of Vail that otherwise would go elsewhere, Out-of-town ski guides would not necessarily ski Vail and would not be here as frequently if they were not guiding with Foresight. Many of their guiding sessions include overnight stays they pay for on their own, including stays for their family and friends. 61 November 1, 2016 - Page 307 a Foresight provides outreach and volunteer/community service give -back opportunities to the Vail community in a uniquely "Vail" way — on skis and snowboards — enhancing the sense of community that is exclusively Vail's. Foresight's guides are all volunteers. Once trained by Foresight at no out-of-pocket cost to themselves, the guides are asked to give back ten (10) days per ski season as a Shadow or a Guide. Most of our newly graduated guides reside in the Vail Valley. Foresight provides challenge recreation opportunities to its VIPs and guides. All of our programming is built on the philosophy and methods of challenge recreation, where participants build skills and courage by engaging in what they initially feel is a frightening situation, but with support they discover they can safely push their boundaries and learn lessons that apply to other areas of their lives. Other organizations skydive, ride horseback, tackle rope lines, or mountain climb — we ski and snowboard. Every winter, we change the lives of blind skiers and their families and friends, and our guides and their families and friends. VIPs and our volunteer guides lodge within Vail and, while not engaged in skiing, enjoy many of the other amenities of our area. Lengths of stays average 3-5 days with multiple overnight stays for the VIPs, their families and our guides. Foresight has more than 30 trained volunteer guides and shadows and during the peak parts of our year; when the students and chaperones from the various Front Range school districts, Colorado Springs, and the Colorado School for the Deaf and the Blind are in town, we have 10-15 guides on the mountain at one time. A major program goal for the upcoming season is to continue to reach out to the 1300 blind children in Colorado who are mainstreamed in public schools along with Blind Colorado college students. We are planning a steady increase in the number of blind children and adults served, and this of course will generate an increase in the number of family and friends who join them on the mountain. To accommodate this increase in young skiers, we are steadily training additional guides. We will be participating with Vail Resorts Retail at their annual Blizzard Sale in August as a venue to recruit guides and, hopefully, at the Ski Swap this fall, Foresight makes available unique and satisfying volunteer opportunities for dozens in our local town population, promoting Vail's unique sense of community. We provide the Town of Vail, Vail Resorts and many of our corporate partners the chance to support, through in-kind contributions and volunteerism, a program that benefits us all. Foresight brings to the Town of Vail a safe, well-managed, humanitarian program that positively affects our resort community's immediate and future financial and civic health, creating empowered children and adults who leave Vail with a high opinion of our town, its engaged community, and its reputation for progressive social programming. Foresight also gives back to the Vail community: our volunteers participate in Town clean up and Vail Rotary programs; we maintain a booth at local summer markets and other events to recruit volunteer ski guides for our program. n November 1, 2016 - Page 308 a 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Foresight receives strong corporate support, in addition to funding from private and community foundations, and individual donors including Vail Resorts, Safeway employees from the district that includes the store in West Vail, the Safeway Foundation, the Jelm Family Foundation, the Daniels Fund, and the Denver Foundation. VIPs who have the means to contribute to the costs of their program participation do so. Others, such as the children from the Colorado School for the Blind are from low-income homes and rarely have the means to contribute. Teachers of the blind students from Denver metro school districts often dig into their own personal funds to make contributions. School districts help, albeit minimally. Foresight provides these opportunities regardless of ability to pay. Some of our Vail and Vail Valley corporate sponsors and other supporters from the 2015116 (and upcoming season) include: Grants/Contributions, Vail and Edwards Rotary Clubs Barb Treat Foundation Safeway, Safeway employees in Vail Safeway Foundation The Denver Foundation Daniels Fund Virginia Hill Foundation Jelm Family Foundation Foresight Ski Guides board (100% participation). In—Kind Town of Vail Vail Resorts, including: Vail Sports Colorado Mountain Express Vail Marriott Mountain Resort and Spa Inn and Suites at Riverwalk Vail Daily KYZR Radio Ai Squared Software Foresight received in-kind funding support (two parking passes) from the Town of Vail for 2015116; we do not receive any other government funding. 13. Organization's mission statement: The mission of Foresight Ski Guides is "to promote fitness, athletic skills, personal achievement, self-confidence and self-esteem for individuals who are blind or visually impaired by providing challenge recreation opportunities through affordable access to snow sports." tI November 1, 2016 - Page 309 a Thank you for your consideration. Please contact me with any questions your may have. Mark G. Davis, President 0 November 1, 2016 - Page 310 a Foresight Ski Guides Statement of Financial Position September 30, 2015 (Unaudited - Approved by Board of Directors) ASSETS Assets: Cash Total assets 11RUMlM06-1 Liabilities: Accounts payable Total liabilities NET ASSETS Net assets Unrestricted, undesignated $51,723 $51,723 $4 $0 $51,723 Total net assets $51,723 November 1, 2016 - Page 311 o Statement of Revenues, Expenses and Net Assets For the Twelve Months Ended September 30, 2015 (Unaudited - Approved by Board of Directors) Revenues: Corporate grants $4,200 Corporate sponsorships (In }find) 86,918 Foundations 118,794 Individuals 34,196 Gift - Related Party 10,000 Public fund raising 0 Visually Impaired People 5,000 Interest Income (expense) 2 Total Revenues 259,110 Expenses: Fundraising (6,729) Compensation/Benefits (54,685) Occupancy (rent, utilities, etc) (15,497) IT/website (5,084) Insurance (5,666) Memberships and seminars 0 Administrative (2,013) Lift tickets (55,920) Equipment (9,082) Lodging (43,248) Guiding (2,556) Lessons (5,699) Outreach - Meals (1,666) Recruiting 0 Training 0 Transportation (22,338) Total Expenses (230,183) Excess revenues over expenses 28,927 Net assets at Beg of Fiscal Year (October 1) 22,796 Net assets at September 30, 2015 $51,723 November 1, 2016 - Page 312 a FORESIGHT ACTUAL/ BUDGET BOARD APPROVED On Mountain Event Marketing & PR & Social Media In-kind Compensation/Benefits Executive Dir (Comp & Payroll taxes) Development Director Insurance & Benefits - Exec Dir and Dev Dir Salaries: Admin Insurance - Admin; & Other Occupancy (phone, copies, supplies, etc) Administrative Costs Information Technology Insurance, (Work Camp, D&O & Liability) Other Legal & Accounting (in-kind) Lift Tickets In -Kind Cash Equipment Rental In -Kind Cash Lodging Assistance In -Kind Cash Vail Condo Capacity Building Volunteer Guides $5,000 CASH BGT SO T;:..,; Description 9134116.-:..-. _ 9130116 avenues; "281000 24j000: Corporate grants 10,000 - 10,000 Corp Sponsors (in kind) 121040 172,000 Foundations 120,000 120,000 - BOD & Individuals 60,000 60;000 Public fund raising I events ..15,000 15,000 Visually Impaired People 5,000 ,: 5;000 Government0 0 . Interest income 0 0 Grand Total - Revenues 2'10,69 382;4013, Fundraising Expenses: Grant Writer 1 JVA $15,000.`' 16;000.. On Mountain Event Marketing & PR & Social Media In-kind Compensation/Benefits Executive Dir (Comp & Payroll taxes) Development Director Insurance & Benefits - Exec Dir and Dev Dir Salaries: Admin Insurance - Admin; & Other Occupancy (phone, copies, supplies, etc) Administrative Costs Information Technology Insurance, (Work Camp, D&O & Liability) Other Legal & Accounting (in-kind) Lift Tickets In -Kind Cash Equipment Rental In -Kind Cash Lodging Assistance In -Kind Cash Vail Condo Capacity Building Volunteer Guides $5,000 5,000 5'0Q0 . %6.000, - 2,0Q0 133,000 25=0 "281000 24j000: 24;0013 0 0 12,000 121040 49,144 48,144 1,200 1,2Q0 - -- 86,344 86, 344 10,000 : 10;000 10x0Q0 . i ,: 1 .'G00 . 8,500 8,5.04 " 2,000 2,400 0 20,50(3 201500 November 1, 2016 - Page 131,004 2.,000 .2,000 . - 2,0Q0 133,000 31,500 56.500 6,000 3,000 3,000 3.,000 5,000 November 1, 2016 - Page 25,000 . 15,000 15;000 16,500 :16,500. 31,500 56.500 2;00: 2500 November 1, 2016 - Page FORESIGHT ACTUAL 1 BUDGET Description Recruiting: Cash Trainers. Cash Lessons: Cash Outreach Outreach - Meals Equipment incl vests and helmets Summer Program Hiking/Tandem cyclijg1campingladventure stuff Transportation - Cash Transportation - In-kind Grand Total - Expenses Excess Revenues Over Expenses BOARD APPROVED 4.0004,000 1,000 1510 15,000 7,000 $210,044. $382,844 $844j SKIER DAYS 180 November 1, 2016 - Page Town of Vail PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: SOS Outreach 2. Contact person: Seth Ehrlich, Executive Director 3. Mailing address: PO Box 2020 Avon, CO 81620 4. Telephone: 970.926.9292 ext 105 5. E-mail address: seth@sosoutreach.org 6. Members and Titles of your governing board: Please see attached for full list of board members. 7. Amount of contribution requested: 25 parking passes to be used through the 15/16 winter season and one Gold Parking Pass to be utilized for fundraising purposes. 8. Organization fiscal year-end: August 31, 2016 9. Are your books audited? Yes. 10. What category of funding is your organization applying for? (see definitions on page 1): SOS Outreach is requesting continued in-kind support from the Town of Vail in the form of 25 daily parking passes for program implementation and one Gold Pass to be used for fundraising efforts. 11. How will the contribution be used? SOS Outreach respectfully requests in-kind parking passes to support program implementation on Vail Mountain and enhance the organization's fundraising efforts. Specific to this request, SOS seeks 25 individual day passes for SOS program dates over the 2016/2017 winter season and one Gold Parking Pass to be featured in a silent auction at one of our upcoming events. SOS Outreach is a youth development organization headquartered in the Vail Valley that provides opportunities for the most disadvantaged youth in our community to participate in on -hill outdoor adventure activities like skiing and snowboarding. Through low-cost participation and significant fundraising efforts, SOS is able to offer scholarship support to provide access to youth who would otherwise be economically excluded from these cost -prohibitive activities. November 1, 2016 - Page 315 a During the 2015/16 winter season, SOS Outreach served 498 youth through programs on Vail Mountain. The organization anticipates similar enrollment during the 2016/17 season. The continued contribution of parking passes from the Town of Vail enables the organization to serve youth more effectively and work with greater efficiency and eliminates transportation barriers. Prior to your support and partnership, SOS program coordinators were required to arrive at 7AM to drop off all gear that the daily group (anywhere from 15 to 40 youth) would need for the day, before transferring the vehicles out to an outlying lot. SOS is proud to be able to provide all gear necessary to keep our youth warm, dry and safe on the slopes of Vail Mountain, and the in kind support of the Town of Vail during the 2015/16 winter season allowed for greater opportunities to ensure that youth were receiving the correct sized gear in a timely fashion. Continued access to parking through the in-kind support of the Town of Vail will eliminate the unnecessary time spent by program staff hauling gear to -and -from the mountain and ultimately, enhance the program quality for participating youth. This year, SOS Outreach also respectfully requests the Gold Pass to raise funds to support program implementation during the 2016/17 season. As the organization continues to evolve, SOS Outreach is producing more fundraising events than ever before in effort to support our local program budget and scholarship funds. If awarded, the support of the Town of Vail in this additional capacity would transform current funding strategies and allow for greater support of our programs. 12. How does your request support item 1C of the contribution policy? SOS partners with local school districts and youth serving agencies to recruit youth who will benefit most from the structure and consistency of the SOS curriculum. Youth are recommended to the organization based on early indicators of behavioral, academic and personal risk factors that suggest a decreased likelihood of high school graduation. During the 2015/16 season, the three most common risk factors reported by SOS families include: low income families, English as a second language and single parent families. Due to the prohibitively high costs required for participation in the vast majority of winter sports like skiing and snowboarding that dominate the Vail culture, many local families do not engage, despite proximity to Vail and its wide variety of world renowned outdoor recreational activities. This exclusion further exacerbates pre- existing economic segregation in the outdoors, as low-income children of racial minorities continually rank as the least represented demographic in our shared outdoor spaces. In accordance with the Town of Vail's mission statement, SOS Outreach is in a position to bridge this gap and ensure more equitable representation of various diverse November 1, 2016 - Page 316 a populations in the outdoors.Through providing low-cost participation, transportation, costly equipment and lift tickets required for participation in skiing and snowboarding at an extremely reduced rate, underserved youth are introduced to activities their families could never consider otherwise. During the 2015/16 winter season and through the support of the Town of Vail, SOS Outreach facilitated on -hill activities at Vail for 498 participants who reported the following demographic data: 73% of self -identified as an ethnic minority, 62% reported having a household income of less than $40,000 per year, 58% of participants had no health insurance or were enrolled in Medicaid, and 41% of participants were from non -two adult households. Through providing the most marginalized youth of the Vail Valley with opportunities to be included the the Vail community, SOS simultaneously reduces the likelihood of youth engaging in harmful behaviors and contributes to the retention rate of diverse populations as skiing and snowboarding participants, as our long-term evaluation results demonstrate that more than 25% of participants return as lifelong skiers or snowboarders. 13. Who currently funds your organization (other governments, private donations, user fees, etc.)? SOS Outreach continues to diversify its funding as the organization evolves and manages its significant growth. Funding is secured across foundation grants, corporate contributions, event revenue, individual contributions, fee for service, and in-kind donations of goods and services. Every dollar donated to SOS Outreach is leveraged three times through in-kind support. SOS Outreach programs would not be possible without the significant support from corporations that donate in-kind items like gear, outerwear, lift tickets, lessons and rental equipment to make both summer and winter programs possible. 14. Organization's mission statement: SOS Outreach (SOS) is a national youth development nonprofit that inspires youth to make positive decisions for healthy and successful futures. SOS programs are unique in their use of adventure sports, adult mentors, service learning and leadership development to engage participants for future success. During the 2014/15 program year, SOS served over 5,000 youth across 21,538 program days, making it one of the largest outdoor sports based youth development non-profit organizations in the nation. November 1, 2016 - Page 317 a 3:15 PM SOS Outreac h 06/16/16 Profit & Los s Accrual Basis September 1, 2015 through June 6, 2016 Total Colorado Eagle River Ride Sep 1,'15-Jun6, 16 Ordinary Income/Expense Learn to Ride Income 3,610.87 Contribution s Income 5,563.52 Benefactors/Individ ual Donors 95,018.77 Board Donation 16,500.00 Corporate Donation 80,511.63 Peter Johnson Memorial Fund 35,869.91 Total Contributions I ncome 227,900.31 Events Income 175.74 Colorado Eagle River Ride Tahoe LTR CERR Sponsors hip 1,750.00 Total Colorado Eagle River Ride 1,750.00 Other Events Learn to Ride Faces of SOS 3,610.87 Frisco Re c Room Rental 5,563.52 Misc. Fundra isers 10,786.94 Other Events - Other 6,263.82 Total Other Events 26,225.15 Total Events Income 27,975.15 Fee for Sery ice Masters/Jr Sherpas 175.74 Summer Programs Tahoe LTR Backyard Adventures 6,047.88 Monument T rips 11,147.19 Summer Prog rams - Other 1,852.09 Total Summer Programs 19,047.16 Winter Programs Learn to Ride Denver Metro LTR 18,658.17 Eagle Co LTR 21,088.75 Pacific NW LTR 18,997.58 Rural CO LTR 3,103.67 Summit County LTR 12,010.79 Tahoe LTR 20,695.20 Utah LTR -1.15 Total Learn to Rid e 94,553.01 Snow Core 41, 043.73 University Denver Metro Univ F FS 23,104.76 Eagle County Univ F FS 37,601.69 Pacific NW University FFS 3,859.75 Rural CO University FFS 10,058.99 Summit County Univ FFS 28,216.58 Tahoe Univers ity FFS 16,174.87 Total University 119,016.64 Total Winter Programs 254,613.38 Total Fee for S ery ice 273,836.28 Grant I ncome 391,211.25 Merchandise S ales Soft goods rental (Winter) -166.73 SOS Gear/Merchandi se 757.12 Merchandise S ales - Othe r 676.21 Page 1 November 1, 2016 - Page 318 o 3:15 PM SOS Outreac h 06/16/16 Profit & Los s Accrual Basis September 1, 2015 through June 6, 2016 Page 2 November 1, 2016 - Page 319 o Sep 1,'15-Jun6, 16 Total Merchandise Sales 1,266.60 Rental Income 4,100.00 Total Income 926,289.59 Expens e Accounting 12,693.68 Advertisin g/Promotions Trade Shows/Booths 79.00 Advertisin g/Promo tions - Other 5,601.79 Tota I Adve rtis i ng/P rom otions 5,680.79 AmeriCorps Expense Ameri Corp CAA Staff Award 2,860.00 AmeriCorp Hous ing 18,000.00 Americorp V ISTA cost s hare 37,168.60 Total AmeriCorps Expense 58,028.60 Attorney Fees 376.37 Automobil e Expense Maintenance 9,225.87 Mileage & Parking 9,400.86 Automobil e Expense - Other -2,016.85 Total Automobile Expense 16,609.88 Bank Service Charges Credit Card Processing Fees 1,645.79 Bank Service Charges - Other 50.00 Total Bank Service Charges 1,695.79 Deposit Expense 250.00 Dues and Subscriptions 1,728.50 Event Expenses CERR Event Exp ense 11,545.84 Faces of SOS 1,911.58 Miscellaneous Event Expenses 515.78 Event Expe nses - Other 254.77 Total Event Expenses 14,227.97 Fundraisin g Expenses Frisco Re c Room Cleaning Exp 2,226.09 Fun draisin g Expenses - Other 1,700.83 Total Fundra ising Expenses 3,926.92 Insurance Automobil e Ins 2,005.00 Directors & Officers Ins 1,060.00 General Liability Ins 21,682.00 Health Ins Officer Expense 10,384.13 Health Ins Staff Expense 11,271.20 Property (computer/office) 355.00 Workman's Com p Ins 20,623.18 Insurance - Other 932.22 Total Insurance 68,312.73 Licenses and Permits 683.07 Merchandise Merchandise - S OS Gear 1,836.70 Total Merchandise 1,836.70 Page 2 November 1, 2016 - Page 319 o 3:15 PM SOS Outreac h 06/16/16 Profit & Los s Accrual Basis September 1, 2015 through June 6, 2016 Page 3 November 1, 2016 - Page 320 o Sep 1,'15-Jun6, 16 Office Rent Utilities 2,632.16 Office Rent - Othe r 30,429.33 Total Office Rent 33,061.49 Office Suppli es 7,773.66 Payroll Taxes 27,504.34 Postage and Delivery 4,334.42 Printing and Reproduction 6,376.13 Professional Consulting Fees Program Mentor Expense 34,508.00 Regional Program Coordinator 21,250.00 Resort Pr ogra m Coordin ator 13,390.00 Teacher 5,600.00 Professional Consulting Fees -Other 6,620.00 Total Professional Consulting Fees 81,368.00 Professional Development 1,355.95 Program Suppli es & Recognition Peter Johnson Memorial Fund 9.06 Summer Program Expenses Monument Trip Expenses 721.45 Summer Permit Fee 3,387.53 Summer Professional Development 973.00 Summer Program Food 4,457.90 Summer Van Rental 1,587.00 Summer Prog ram Expenses - Other 3,876.96 Total Summer Program Expenses 15,003.84 Winter Programs Equipment Re nta 1 249.21 Winter Hut/Land Use Fees 33.67 Winter Programs - Other 20,285.56 Total Winter Programs 20,568.44 Program Suppli es & Recognition -Other 9,516.51 Total Program Suppli es & Recogni tion 45,097.85 Salaries and Wages Payroll - Executive Director 59,570.89 Payroll -Staff 276,689.35 Payroll Summer Guides 5,740.00 Total Salaries and Wages 342,000.24 Simple IRA 2,488.88 Technolo gy 12,408.31 Tel ephon e 4,826.15 Travel/Lodg ing /Food 7,007.77 Uniforms 1,612.22 Total Expense 763,266.41 Net Ordin ary Income 163,023.18 Other Income/Expense Other Income Interest Income 533.12 Total Other Income 533.12 Other Expense Other Expenses Executive Director -1,388.29 Page 3 November 1, 2016 - Page 320 o 3:15 PM SOS Outreac h 06/16/16 Profit & Los s Accrual Basis September 1, 2015 through June 6, 2016 Sep 1,'15-Jun6, 16 Tota I Other Expenses Tota I Other Expense Net Other I ncom e Net Income -1,388.29 -1,388.29 1,921.41 164,944.59 Page 4 November 1, 2016 - Page 321 o 3:16 PM SOS Outreac h 06/16/16 Balance Sheet Accrual Basis As of June 6, 2016 ASSETS Current Assets Checking/Savings 1stBank ofAvon- Checking 1st Bank Vail Liquid Asset Alpine Bank CD Petty Cash US Bank Checking *1193 US Bank Money Market Total Checking/Savings Accounts Receivable Accounts Receivable Total Accounts Receivable Other Curre nt Assets Prepaid Expenses Prepaid Insurance Rent De posit Total Other Current Assets Total Current Assets Fixed Assets Accumulated Depreciation Equip ment/E lectronics Furni to re - Desks Program Equipment Software Vehicles Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Li abil ities Current Li abilities Accounts Payable Accounts Payable Total Accounts Payable Credit Cards Amex *0-52003 Seth Amex *0-52011 Alyssa US Bank "3905 Alyssa US Bank "3921 Kristina US Bank "6939 Theresa US Bank "8319 Seth US Bank "8568 Scott US Bank "9364 Joan US Bank "9372 Rebecca Total Credit Cards Other Curre nt Li abi lit ies Group He alth Payable Total Other Curre nt L iabil iti es Total Current Liabi lities Total Liabi lities Equity Fund Balance Jun 6, 16 8,408.36 291,410.91 51,413.24 100.00 48,591.38 276,039.04 675,962.93 250.00 250.00 5,340.51 14,291.45 3,075.00 22,706.96 698,919.89 -139,861.23 8,136.95 515.94 91,460.10 3,750.00 56,500.00 20,501.76 719,421.65 ...................... 8,754.75 8,754.75 653.37 33.44 25.00 85.80 150.00 1,034.22 2,011.51 50.00 610.28 4,653.62 -207.66 -207.66 13,200.71 13,200.71 541,276.35 Page 1 November 1, 2016 - Page 322 o 3:16 PM 06/16/16 Accrual Basis SOS Outreac h Balance Sheet As of June 6, 2016 Net Income Total Equity Jun 6, 16 164,944.59 706,220.94 TOTAL LIABILITIES & EQUITY 719,421.65 ......................................... Page 2 November 1, 2016 - Page 323 o SOS Outreach 2015 - 2016 Organization Budget 15/16 Budqet Revenues and Other Support: In -Kind Goods and Services $ 2,500,000 Board of Directors $ 20,000 Benefactors $ 190,000 Corporate Donations $ 125,000 Events $ 140,000 Fee for service $ 275,000 Grants $ 400,000 Misc Income $ 10,000 Regional Program Managers $ 25,000 Total Income (Cash Only) $ 1,160,000 15/16 Budget Expenditures: Accounting and Legal fees $ 20,000 Advertising and Promotions $ 6,000 Dues and Subscriptions $ 3,500 Huts/Land Use Fees $ 4,000 Fundraising Expenses $ 5,000 Insurance $ 22,500 Merchandise Costs $ 6,000 Program Mentors $ 30,000 Regional Program Managers $ 25,000 Resort Program Coordinators $ 20,000 Summer Program Guides $ 50,000 Office Supplies/Copying Printing $ 21,000 Payroll Taxes & Worker's Comp. $ 67,000 Postage & Delivery $ 5,500 Professional Development $ 4,000 Summer Program Food $ 8,000 Program Supplies $ 50,000 Rent and Utilities $ 45,000 Salaries and Wages $ 520,000 Special Events $ 42,500 Telephone and Technology $ 20,000 Travel/Lodging -- Trade Shows $ 15,000 Vehicles and Mileage $ 30,000 Health Insurance Expenses $ 30,000 IRA Expenses $ 7,500 AmeriCorps Expenses $ 87,500 Depreciation $ 15,000 Total Expenditures (Cash Only) $ 1,160,000 SOS Outreach 2015 - 2016 Organization Budget November 1, 2016 - Page 324 o April 14, 2016 RE: Council Contributions Attached please find the following forms that relate format and policy the Town of Vail has implemented in regard to requests for funding. These forms are as follows: 1) Council Contributions Policy/Disclosure 2) Application for Town of Vail Funding and In-kind requests 3) Applicant's financial information: Balance Sheet and Profit & Loss Statement Please note that contributions will only be awarded to applicants who can show the contribution will be used directly to benefit the entire community of Vail. Applications must be requested prior to May 29, 2016. A completed submission (a single file electronic version) must be received at the Town of Vail by Spm June 30, 2016, in order to qualify for funding in 2017. Funding will be determined solely from the application; no in-person presentations will be held. If the Town Council has questions about your application, you may be contacted by a staff member at a later date. Requests for parking passes and/or parking days or other in-kind requests must be included in the application. Individual requests throughout the year, outside this process, will not be considered. Over the past several years, Town Council has refined funding categories with the objective of simplifying the process and establishing parameters around funding criteria. Within your application, please identify which category of funding your organization is applying for. Signature Events: Events and programs which have been built by solid organizations over a period of time and enjoy national and international recognition for excellence. These events represent the Vail brand at the highest level and the loss of any one of them would have a negative effect. The customer base includes a significant portion of destination guests and economic impact to the town is profound. Example of these events and programs would include Bravo!, by CSE), Burton US Open Snowboarding Championships, Vail International Dance Festival and Vail Jazz Festival. Funding of this category is allocated outside of the CSE annual budget; however the results will be reported to the Commission on Special Events as part of the standard recap process and will also be presented to Town Council. Destination Events: This category represents events and programs that provide the town an opportunity for new or one-time major events such as the US Pro Challenge, and the 2015 Alpine World Ski Championships. While funding will be allocated outside of the Commission on Special Event's budget, event results will be reported to the CSE as part of the standard recap process and will also be presented to Town Council. The funding for this category will not be automatic each year, but major events and/or programs with the potential to build the Vail brand even further and have a significant impact on the town's economy will be considered on an individual basis. Tier I events are able to apply for funding from this category with a new opportunity that fits this criteria. Services: This category funds an aspect of services/expertise that the town does not already provide, supports the TOV physical plant and is appropriate for governmental support. Examples of 1 November 1, 2016 - Page 325 0 this category include support of TV5, Colorado Ski and Snowboard Museum, Betty Ford Alpine Gardens and Eagle Valley Childcare. The town no longer requires an annual application to be filled out for ongoing operating support of established service providers, which will be included in the annual budget at a set level each year. This process is intended to cover operating expenses only. Additional opportunities may also be considered. Education and Enrichment (formerly known as Tier IV- Life Long Learning Category): Professional and personal education and development events, as well as all events with a principal theme or purpose of health and well-being. Application and oversight for this category of funding has been transferred to the Commission on Special Events (CSE.). The CSE will post their RFP for 2017 requests in early September, with a submittal deadline of October 19. Applications will be reviewed as part of the overall event funding process in early November. In-kind Requests: Annual in-kind funding allocations such as ice time at Dobson Arena, use of Donovan Pavilion/Grand View, parking passes/coupons and public works or police department services will be subject to staff -level approval. The town does require an annual application to be filled out for transparency and tracking purposes. Any organization required to recap their event to the CSE should include this funding within the report -out documentation. Additionally, the level of funding (cash and in-kind) should be reflected in sponsorship levels for the Town of Vail. When making your request, please keep in mind the current economic climate and revenue trends will impact the town's decision for total dollars awarded. If you have any questions, please do not hesitate to contact CarlieSmith, at 479-2119 or e-mail, csmith@vailgov.com. Sincerely, Kathleen .lfa(foran Finance Director Town of Vail khalloran(a)-vailgov. com 970-479-2116 COUNCIL CONTRIBUTIONS POLICY TOWN OF VAIL All Council contribution requests received by the Town of Vail will be processed in the following 2 November 1, 2016 - Page 326 o manner: A. All requests must be submitted electronically by the deadline stated in this application. Financial information (Balance Sheet and Profit & Loss Statement) can be provided in your organization's format but should be included in the same electronic file as the application (please do not send multiple electronic files). Please do not attach additional information about your organization, etc. Incomplete applications and supplemental information will not be accepted. B. All applications for funding in 2017 shall be received at the town by June 30, 2016 by 5:00 P.M. This includes only an electronic version (single .pdf file preferred) sent by email to csmith@vailgov.com. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the town's mission, and how this contribution will affect our resort community's future health. The proposals must comply with the criteria for the applicable funding category requested (criteria outlined on pages 1-2). The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. 2. Disclosures to all applicants: A. No money will be disbursed until March 1, 2017. B. Because of uncertainty of revenue estimates, please note the following possibilities: 1) Contribution funding may be reduced based on 2016 revenues. 2) The Town of Vail may choose to disburse funding in quarterly installments throughout 2017. Special event funding will follow the CSE's guideline of payment in thirds pending completion of CSE and Town of Vail permitting requirements C. Notification of awards will be sent after the Council approves the final budget currently scheduled for November, 2016. 3. All entities receiving public funding for events, including those which are culturally - designated, are required to present a final event recap to the Commission on Special Events using the guidelines below as a template for the report. (Note: This does not apply to service or contractual agreements such as Channel 5 or Vail Childcare. If in doubt, please ask.) Guidelines for Post -event Recap for All Events Receiving Public Funding A post -event recap is required from all events receiving Town of Vail funding or in-kind sponsorship. Please schedule a presentation to the Commission on Special Events within 60 days of the close of your event. This presentation should be submitted electronically on the PowerPoint template with which you will provided and shall include: 1. An overview outlining the event's strengths and weaknesses: specifically, what went well and what measures could be taken to improve the event. 3 November 1, 2016 - Page 327 o 2. An event budget showing actual profit and loss numbers and how the funding was utilized. 3. A detailed overview of the marketing that was implemented to promote the event. 4. An explanation as to how participants and/or attendees were directed to book lodging. 5. Survey results a.Attendance numbers and demographic profile: i. Estimated attendance. If your event is non -ticketed, please describe what method you used to estimate the numbers of attendees. ii. Importance of event in decision to visit Vail? iii. Where did attendees come from: local, regional, out of state, international? (Zip code?) iv. Visitor Type: 1. Day visitor to Vail 2. Full time downvalley resident 3. Full time resident of Vail 4. Overnight visitor to the region 5. Seasonal resident of the Vail Valley Average age and gender? Lodging: 1. Are you staying in: a. Paid lodging? b. Vacation home/time share? c. With friends/family? d. Other? 2. Where are your lodging accommodations located a. Vail b. Beaver Creek c. Avon d. Edwards e. Eagle/Gypsum f. Summit County a. Other? 1. 3.. How many nights in the area on this trip? 4.. How many people are staying in your accomodations unit? 5.. Average amount spent on lodging per day? c. Estimated spending by event attendees: i. Dining ii. Shopping iii. Other Activities d. Visitor Intent to Return and Satisfaction Ratings: Likelihood of recommending the event to a friend or family member? Would you come back? Was if fun? e. Estimated Return on Investment (ROI) to the Town of Vail: Specifically, how much additional spending within the Town of Vail was generated by the event? What is the ratio of increased revenue to the amount of funding received? How much additional sales tax revenue generated by the event accrued to the Town of Vail? (Town of Vail sales tax is 4%, Lodging tax is 1.4%). 6. Potential for growth and the development of sponsorships and media exposure. 7. Did the event impact Vail's "Sense of Community"? 8. In light of the Vail Town Council's commitment to a sustainable environment, please describe any and all measures that were taken to produce the event in as "green" and environmentally friendly manner as possible. November 1, 2016 - Page 328 c APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2016 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Small Champions, Inc. 2. Contact person: John Weiss 3. Mailing address: PO Box 4691, Vail, CO 81658 4. Telephone: (970) 390-0004 5. E-mail address: smallchampions@gmail.com 6. Members and Titles of your governing board: Connie Miller -Board Chair, John Weiss -Executive Director, Steve Holden, Kara Heide, Paul Gotthelf, Kristin Jennings, Donna Johnson, Brian Nestor, Honore Everly, Mike Connolly 7. Amount of contribution requested: 60 parking passes (day) 8. Organization fiscal year-end: December 31 9. Are your books audited? Yes 10. What category of funding is your organization applying for? (see definitions on page 1): In -Kind Request 11. How will the contribution be used? Parking for the parents and coaches of our disabled and special needs children who participate in our Small Champions Ski and Snowboard program on 9 "off-peak" Sunday's during the 2016-17 winter season. 11. How does your request support item 1 C of the contribution policy? Small Champions provides a significant positive impact on the community by providing an opportunity for children of Eagle County that are challenged with physical, cognitive, and multiple disabilities to be part of a group from the same community that meets often to enjoy sports, grow, learn, and have fun. It is very important for our Small Champions to have a peer group, and for their families to forge friendships enabling them to help each other. The program is an enormous benefit to the families of the children (many of whom volunteer and participate in the program). There is no other outlet in Eagle County where they are able to interact with other families and support the physical development of their child. Small Champions also recruits volunteers from the community that are available to offer assistance and their friendship while experiencing a sport with participants. The final outcome is a sense of accomplishment and belonging for each participant that begins with learning a sport. No other program exists in the Eagle Valley to provide November 1, 2016 - Page 329 o these services for these children. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Vail Resorts Epic Promise, Town of Vail, Town of Avon, Eagle County, United Way of Eagle River Valley, Eagle County School District, Roubos Family Foundation, Slifer Smith Frampton Foundation, Vail Valley Cares, Vail Valley Surgery Center, as well as many local individuals and businesses. 13. Organization's mission statement: Small Champions is a non-profit organization committed to enhancing and improving quality of life by providing sports and recreational opportunities for eligible youth with multiple disabilities who are residents of Eagle County, Colorado. Individuals receive needs based instruction to support their developmental progress. We collaborate with and educate community organizations, and generate sustainable funding and services. November 1, 2016 - Page 330 o Small Champions of Colorado Balance Sheet As of April 30, 2016 ASSETS Current Assets Bank Accounts Small Champions, Inc. Total Bank Accounts Accounts Receivable Accounts Receivable Total Accounts Receivable Other current assets Undeposited Funds Total Other current assets Total Current Assets TOTAL ASSETS LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable Total Accounts Payable Other Current Liabilities Special Olympics Golf Split Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity Opening Bal Equity Retained Earnings Net Income Total Equity TOTAL LIABILITIES AND EQUITY Total 0.00 $ 295,789.63 $ 295,789.63 0.00 $ 0.00 0.00 $ 0.00 $ 295,789.63 $ 295,789.63 0.00 $ 0.00 177.70 $ 177.70 $ 177.70 $ 177.70 -2.00 249,755.53 45,858.40 $ 295,611.93 $ 295,789.63 Wednesday, May 18, 2016 05:27:00 PM PDT GMT -6 - Cash Basis 10 November 1, 2016 - Page 331 o Small Champions of Colorado Profit and Loss January - April, 2016 E November 1, 2016 - Page 332 a Total Income Colorado Gives Day 3,207.54 Contributions Income Unrestricted 14,351.28 Highline Challenge 3,959.00 Maya Restaurant 1,256.00 Slifer Smith & Frampton Foundation 13,000.00 Specialty Sports 65,385.46 United Way of Eagle River Valley 2,667.00 Vail Valley Surgery Center 2,900.00 Total Unrestricted $ 103,518.74 Total Contributions Income $ 103,518.74 Golf Tournament Revenue Silent/Live Auction Revenues 250.00 Total Golf Tournament Revenue $ 250.00 Grants 8,100.00 Miscellaneous Income 35.24 Program Fees Winter Program Fees - Parents 1,600.00 Total Program Fees $ 1,600.00 Sales of Product Income 180.00 Total Income $ 116,891.52 Gross Profit $ 116,891.52 Expenses Accounting Software Expense 107.80 Bank Service Charges 24.00 Insurance D&O Insurance 949.00 Total Insurance $ 949.00 Postage and Delivery 70.98 Program Expense 8,000.00 Ski Program 61,436.36 Total Program Expense $ 69,436.36 Supplies Marketing 121.09 Office 18.59 Total Supplies $ 139.68 Travel & Ent Meals 35.30 Travel 20.00 E November 1, 2016 - Page 332 a Total Travel & Ent $ 55.30 Website Maintenance 250.00 Total Expenses $ 71,033.12 Net Operating Income Net Income $ 45,858.40 Wednesday, May 18, 2016 05:24:34 PM PDT GMT -6 - Cash Basis 10 45,858.40 November 1, 2016 - Page 333 o Town Council Town of Vail Please review and accept our application for the 1St of 4 Regional Bridge Tournaments at the Dobson Ice Arena. Over 500 people from across the United States will discover Vail during the off season. Thanking you in advance: Name of organization: American Contract Bridge League, Colorado West Unit 364 2. Contact person Berton J. Solomon 3. Mailing address PO Box 1558 Edwards, CO 81632 4. Telephone: 970-331-4346 5. E-mail address: Solostl@aol.com 6. Members and Titles of your governing board President: Jacqueline Hurlbutt Vice Pres: Nicolas R. Larkin Jr. Secretary: Pamela Elsner Treasurer: Keith Nichols Disciplinary: Berton J. Solomon Recorder: Karen Kribs Mary N Brown Sharon Snyder Jean K Paradis 7. Amount of contribution requested: Unit 364 requests the total cost for the use of Dobson Ice Arena for a Regional BridgeTournament starting Septemeber 18,2017 thru September 24, 2017. 7. Organization fiscal year-end: June 30 8. Are your books audited? Reviewed 9. What category of funding is your organization applying for? (see definitions on page 1): In-kind 10. How will the contribution be used? 1 November 1, 2016 - Page 334 a Dobson Ice Arena will be used for 7 days with 2/3 sessions of bridge a day. The ice will be covered and 125 table and chairs will be in place. Local caterers will provide lite breakfast and lunch, most people will eat in town of Vail. 11. How does your request support item 1 C of the contribution policy? The tournament will draw approximately 525 attendees to the event, each visiting for 3 to 7 days. Approximately 475 of the attendees will be outside of the Vail, Avon, Edwards area. Lodging, Food Service and Shops will benefit from the visitors. It is the plan of the ACBL and Unit 364 to host 3 more Regional Tournament in Vail. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Unit 364 is funded by dues from its 388 members in Western Colorado and the ACBL 13. Organization's mission statement: "The mission of the ACBL is to promote, grow and sustain the game of bridge and serve the bridge -related interests of our members." 2 November 1, 2016 - Page 335 a APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format instead of this form, as long as part of the application's single electronic file (no multiple files please) Round all figures to the nearest dollar. Please present in as much detail as possible. Assets Total Assets Liabilities: Total Liabilities Money in Bank Equipment Net Worth (Total Assets Minus Total Liabilities) Most Recent Completed Fiscal Year (Date: 6/30/15 ) $22,000.00 1,000.00 $ 23,000.00 $0.00 $ 0.00 $ 23,000.00 November 1, 2016 - Page 336 a APPLICATION FOR TOWN OF VAIL FUNDING Profit & Loss Statement Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Ten Months Ending 3/31/2016 Revenues: (List by funding source) Dues $ 1,416.00 Income: 4 Tournaments, Durango, Grand Junction, Glenwood Springs, Montrose 10,000.0 Total Revenue $ 11,416.00 Total Expenses $ 10,500.00 Total Revenue Minus Expense $ 916.00 Unit 364 is a non-profit Corp. It is the intention of the unit to operate in a manner that provides bridge for its members at as low at cost as possible while covering all expenses. ACBL operates as a not for profit with an annual budget of $16,000,000.00 November 1, 2016 - Page 337 o TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Resolution No. 32, Series of 2016, Resolution Adopting a Budget and making Appropriations to Pay the Costs, Expenses and Liabilities of the Vail Local Marketing District, for its Fiscal Year January 1, 2017 through December 31, 2017 PRESENTER(S): Kathleen Halloran, Finance Director and Kelli McDonald, Economic Development Manager ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Resolution No. 32, Series 2016 BACKGROUND: On September 20, 2016, the Vail Local Marketing District received and approved the operating plan and budget for the fiscal year 2017. STAFF RECOMMENDATION: Approve or deny with amendments Resolution No. 32, Series 2016 ATTACHMENTS: Description VLMD Town Council November 1, 2016 - Page 338 a rowN ofvain ") Memorandum To: Vail Town Council From: Vail Local Marketing District Advisory Council Date: November 1, 2016 Subject: Vail Local Marketing District 2017 Operating Plan and Budget I. BACKGROUND The Vail Local Marketing District approved the 2017 Operating Plan and Budget at the September 20, 2016 meeting and no changes have been made since then. The mission of the Vail Local Marketing District is to market and promote Vail to attract overnight destination guests primarily during the May — October time frame, creating economic vitality by increasing both the visitor base and sales tax revenues. Results to date show an increase in sales tax collected, room nights and event attendance over the summer of 2015. The overarching goal is to strengthen Vail's position as a year-round destination that appeals to a broad audience by elevating the summer brand position. The marketing objectives outlined in the VLMD operating plan are: Continue the momentum and build on the powerful leadership position of the year-round Vail brand in order to: • Increase May — October occupancy • Increase sales tax revenue • Increase group occupancy • Optimize visitor mix • Monitor net promoter score (due to new methodology) • Increase consideration percentage as measured by Burke II. BUDGET DETAIL Revenue from lodging tax collections is estimated at $3,300,000 for 2017. The assumptions for this projection are consistent with the town's expected sales tax revenue for 2017. Regarding expenditures, the attached budget proposal includes $3,750,000 for 2017 programs. The ending fund balance currently projected of $1,055,738 is 32% of annual revenues, Council directive is 25% of annual revenues. November 1, 2016 - Page 339 o The following shifts are recommended from the 2016 forecast to the 2017 budget to address recent successes and opportunities and to achieve the outlined marketing objectives: • An additional $500,000 expenditure is recommended in order to: o Keep Vail in the leadership position and maintain our competitive edge among other mountain destinations o Increase our ability to be in market longer and during key timeframes o Allow us to reach more of our audience nationally, within destination markets and in the Front Range o Increase the momentum for reaching annual and 5 -year goals • Destination budget increases 13% to allow for more national digital efforts and traditional efforts in Dallas and Chicago with targeted audiences • International budget increases 3% to add additional events in Mexico which have proven successful this summer as well as to add the Panama market • Front Range budget increases 18% to allow for more traditional efforts to focus on increased population in the target audiences • Groups and Meetings budget increases 7% to provide additional sales efforts as well as targeted partnerships • PR budget increases 10% to maintain a prominent presence regionally, nationally and internationally and add influencer initiatives • Research budget increases 46% to reflect that the Burke Brand Research study will be scheduled in 2017 • Web/email marketing increases 8% in order to provide more focus on targeted efforts • Photography/video increases 33% to build the archives with new and exciting still shots, video opportunities as well as aerial shoots • Branding decreases 15% since the new brand marketing was executed in 2016 • Professional Fees increase 9% commensurate with the additional scope of work at the new budget level • Event Marketing increases 4% for additional marketing support and a full time event liaison specialist The budgetary changes outlined above reflect the goal of shifting dollars to optimize the visitor mix of destination, front range and international travelers; to drive revenue by focusing on the core audience while broadening and increasing relevancy with a younger demographic; to maximize off peak, mid -week and shoulder seasons and to increase awareness of Vail as a group and meeting destination and drive quality leads to the lodging community through additional outreach and programs in 2017. Town of Vail Page 2 November 1, 2016 - Page 340 o III. ACTION REQUESTED OF TOWN COUNCIL VLMD recommends that Town Council approve the 2017 Operating Plan and budget of $3,750,000. Town of Vail Page 3 November 1, 2016 - Page 341 a Income Lodging Tax Interest Income Total Income Expense Destination International Front Range Groups and Meetings Public Relations Expenses Photography / Video Research Web Site Admin Miscellaneous Email Marketing Branding Professional Fees Legal and Accounting Advertising Advertising Agent Fees Marketing Coordination-TOV Marketing Coordination-VVP Professional Fees - MYPR Ft Range Promotion Fees Total Professional Fees Special Event Funding Team Shiffrin Special Event Funding Pro -Cycling Challenge Event Liason Total Special Events Total Expense Net Income Beginning Fund Balance Ending Fund Balance %age Fund Balance (25% required) Vail Local Marketing District 2017 Proposed Budget 2015 2016 2016 2017 Actual Budget Forecast Proposed 3,228,044 3,030,500 3,200,000 3,300,000 515 2,000 2,000 2,000 3,228,559 3,032,500 3,202,000 3,302,000 1,055,337 1,119, 000 1,062,000 1,285, 500 235,187 220,000 220,000 241,000 284,052 225,000 225,000 264,000 550,636 702,500 702,500 752,965 88,522 103,000 103,000 115,000 108,500 124,000 124,000 185,000 167,343 74,000 74,000 136,088 45,000 95,000 95,000 104,000 3,300 7,500 7,500 7,487 26,515 6,500 6,500 6,500 92,286 110,000 110,000 110,000 22,000 22,000 22,000 25,000 - - 57,000 58,000 49,815 45,000 45,000 45,000 90,000 90,000 90,000 95,000 40,000 40,000 40,000 40,000 124,960 124,960 124,960 132,460 22,000 22,000 22,000 22,000 348,775 343,960 400,960 417,460 17,500 - - - - - 100,000 100,000 - 100,000 - - 15,000 20,000 20,000 25,000 32,500 120,000 120,000 125,000 3,037,954 3,250,460 3,250,460 3,750,000 190,605 (217,960) (48,460) (448,000) 1,361,593 996,093 1,552,198 1,503,738 1,552,198 778,133 1,503,738 1,055,738 48% 26% 47% 32% 4 November 1, 2016 - Page 342 o RESOLUTION NO. 32 SERIES OF 2016 A RESOLUTION APPROVING THE OPERATING PLAN AND BUDGET OF THE VAIL LOCAL MARKETING DISTRICT, FOR ITS FISCAL YEAR JANUARY 1, 2017 THROUGH DECEMBER 31, 2017 WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); and WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; and WHEREAS, C.R.S. §29-25-110 requires the Council's annual approval of the operating plan the Vail Local Marketing District (the "VLMD"). NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council approves the operating plan and budget of the VLMD for marketing related expenditures beginning on the first day of January, 2017, and ending on the 31" day of December, 2017. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 1 st day of November, 2016. Dave Chapin, Town Mayor Attested: Patty McKenny, Town Clerk Resolution No. 32, Series of 2016 November 1, 2016 - Page 343 a TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Ordinance No. 29, Series of 2016, Second Reading, An Ordinance Amending Chapter 2 of Title 7 of the Vail Town Code by the Addition of a New Section 7-213-3, to Require Possession of a Valid License or Permit While Operating a Motor Vehicle PRESENTER(S): Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Approve, amend or deny Ordinance No. 29, Series of 2016 upon second reading. BACKGROUND: This violation is currently prosecuted in county court. The Town of Vail is empowered to adopt municipal traffic regulations that reasonably promote the public, health, safety, and general welfare of its citizens. Ordinance No. 29, Series of 2016 will allow these violations to be prosecuted in municipal court. ATTACHMENTS: Description Ordinance No. 29, Series of 2016 November 1, 2016 - Page 344 a ORDINANCE NO. 29 SERIES 2016 AN ORDINANCE AMENDING CHAPTER 2 OF TITLE 7 OF THE VAIL TOWN CODE BY THE ADDITION OF A NEW SECTION 7-213-3, TO REQUIRE POSSESSION OF A VALID LICENSE OR PERMIT WHILE OPERATING A MOTOR VEHICLE WHEREAS, pursuant to C.R.S. § 42-4-111 and its home rule authority, the Town is empowered to adopt municipal traffic regulations that reasonably promote the public, health, safety, and general welfare of its citizens. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Chapter 2 of Title 7 of the Vail Town Code is hereby amended by the addition of a new Section 7-213-3, to read as follows: Sec. 7-213-3: POSSESSION OF DRIVER'S LICENSE OR INSTRUCTION PERMIT REQUIRED: A. No person shall operate a motor vehicle on the public highways in the Town without a current and valid driver's, minor driver's or commercial driver's license or instruction permit issued under C.R.S. §§ 42-2-101, 42- 2-106, and 42-4-404 in his or her immediate possession. A person shall present a current and valid license or permit upon demand by a peace officer or other law enforcement personnel. B. A charge of a violation of this Section shall be dismissed by the Municipal Court if the defendant produces a valid license or permit which was in full force and effect at the time of the alleged violation. C. It is an affirmative defense to a charge of a violation of this Section if the defendant produces written evidence that, at the time of the alleged violation, such person was exempt from the requirement to obtain a license pursuant to C.R.S. § 42-2-102. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. Ordinance No. 29 Series of 2016 November 1, 2016 - Page 345 a Section 4. The amendment of any provision of the Vail Town Code in this ordinance, shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 18th day of October, 2016 and a public hearing for second reading of this Ordinance is set for the 1St day of November, 2016, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 1 st day of November, 2016. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 29 Series of 2016 November 1, 2016 - Page 346 a TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Ordinance No. 30, Series of 2016, Second Reading, An Ordinance Amending Section 1-9-8 of the Vail Town Code to Increase Court Costs PRESENTER(S): Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Approve, amend or deny Ordinance No. 30, Series of 2016 upon second reading BACKGROUND: The municipal court costs imposed by Section 1-9-8 of the Vail Town Code have not been amended since 1992. It is necessary to increase court costs to keep pace with the greater administrative and operating expenses associated with operating the municipal court. ATTACHMENTS: Description Ordinance No. 30, Series of 2016 November 1, 2016 - Page 347 a ORDINANCE NO. 30 SERIES 2016 AN ORDINANCE AMENDING SECTION 1-9-8 OF THE VAIL TOWN CODE TO INCREASE COURT COSTS WHEREAS, the municipal court costs imposed by Section 1-9-8 of the Vail Town Code have not been amended since 1992; and WHEREAS, it is necessary to increase court costs to keep pace with the greater administrative and operating expenses associated with operating the municipal court. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Section 1-9-8 of the Vail Town Code is hereby amended as follows: 1-9-8: COURT COSTS: A. Plea Entered at or Subsequent to Arraignment: The judge shall assess court costs in the amount of fifteen twenty-five dollars ($15.98) ($25.00), which shall be assessed against all defendants upon entry of a conviction at or subsequent to arraignment, but the judge may suspend the cost in the interest of justice. No cost shall be assessed when conviction is by a plea of guilty entered by mail pursuant to the penalty assessment procedures set forth in this code. B. Cost of Witnesses: The judge shall assess against a convicted defendant for all witnesses subpoenaed and appearing at the trial and all witness fees which are required to be paid by the court. C. Additional Costs: The judge may assess against a convicted defendant any other costs similar to those authorized by state law. D. Jury Trial: Costs for persons convicted after trial by a jury are thiAy fiftydollars {$30.00} $50.00 instead of the fifteen twenty-five dollars ($15.00)($25.00) described by subsection A of this section. Section 2. Severability. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. Retroactivity. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty Ordinance No. 30, Series of 2016 November 1, 2016 - Page 348 a imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 4. Repeal. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 18th day of October, 2016 and a public hearing for second reading of this Ordinance is set for the 1s' day of November, 2016, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 1 st day of November, 2016. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 30, Series of 2016 November 1, 2016 - Page 349 a TOWN OF VAIP VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Ordinance No. 31, Series of 2016, Second Reading, An Ordinance Amending Title 7, Chapter 2, Article A, of the Vail Town Code to Require Seatbelts and to Create a New Traffic Infraction for Violation Thereof PRESENTER(S): Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Approve, amend or deny Ordinance No. 31, Series of 2016 upon second reading. BACKGROUND: This violation is currently being prosecuted in county court. The Town of Vail is empowered to adopt municipal traffic regulations that reasonably promote the public, health, safety, and general welfare of its citizens. Ordinance No. 31, Series of 2016 will allow these violations to be prosecuted in municipal court. ATTACHMENTS: Description Ordinance No. 31, Series of 2016 November 1, 2016 - Page 350 a ORDINANCE NO. 31 SERIES 2016 AN ORDINANCE AMENDING TITLE 7, CHAPTER 2, ARTICLE A, OF THE VAIL TOWN CODE TO REQUIRE SEAT BELTS AND TO CREATE A NEW TRAFFIC INFRACTION FOR VIOLATION THEREOF NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Title 7, Chapter 2, Article A of the Vail Town Code is hereby amended by the addition of a new Section 7-2A-12, to read as follows: 7-2A-12: SEAT BELT REQUIRED: A. Definitions. For purposes of this Section, the following terms have the following meanings: 1. MOTOR VEHICLE: A self-propelled vehicle intended primarily for use and operation on the public highways, including passenger cars, station wagons, vans, taxicabs, ambulances, motor homes, and pickups, but excluding motorcycles, low-power scooters, passenger buses, school buses, and farm tractors and implements of husbandry designed primarily or exclusively for use in agricultural operations. 2. SEAT BELT: A system using a lap belt, a shoulder belt, or any other belt or combination of belts installed in a motor vehicle to restrain drivers and passengers, which system conforms to federal motor vehicle safety standards. B. Unless exempted pursuant to Subsection C hereof, every driver of and every front seat passenger in a motor vehicle equipped with a seat belt shall wear a fastened safety belt while the motor vehicle is being operated on a street or highway in the Town. C. This Section shall not apply to: 1. A child required by C.R.S. § 42-4-236 to be restrained by a child restraint system; 2. A member of an ambulance team, other than the driver, while involved in patient care; 3. A peace officer as described in C.R.S. § 16-2.5-101 while performing official duties so long as the performance of said duties is in accordance with rules and regulations applicable to said officer; Ordinance No. 31, Series of 2016 November 1, 2016 - Page 351 a 4. A person with a physically or psychologically disabling condition whose physical or psychological disability prevents appropriate restraint by a seat belt system if such person possesses a written statement by a physician certifying the condition, as well as stating the reason why such restraint is inappropriate; 5. A person driving or riding in a motor vehicle not equipped with a seat belt system due to the fact that federal law does not require such vehicle to be equipped with a seat belt system; 6. A rural letter carrier of the United States postal service while performing duties as a rural letter carrier; 7. A person operating a motor vehicle which does not meet the definition of "commercial vehicle" as that term is defined in C.R.S. § 42-4- 235(1)(a) for commercial or residential delivery or pickup service; except that such person shall be required to wear a fastened safety belt during the time period prior to the first delivery or pickup of the day and during the time period following the last delivery or pickup of the day; and 8. A person otherwise exempted from mandatory seat belt use pursuant to C.R.S. § 42-4-237, as amended. D. A person who operates a motor vehicle while such person or any passenger is in violation of this Section commits a traffic infraction. E. No driver of a motor vehicle shall be cited for a violation of this Section unless such driver was stopped by a law enforcement officer for an alleged traffic violation other than a violation of this Section. Section 2. Severability. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. Retroactivity. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 4. Repeal. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. Ordinance No. 31, Series of 2016 November 1, 2016 - Page 352 a This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 18th day of October, 2016 and a public hearing for second reading of this Ordinance is set for the 1St day of November, 2016, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 1 st day of November, 2016. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 31, Series of 2016 November 1, 2016 - Page 353 a VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Adjournment at 8:55 pm TOWN OF VAIP November 1, 2016 - Page 354 a