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Home My WebLink About2016-11-15 Agenda and Supporting Documentation Town Council Afternoon Regular Meeting AgendaAgenda TOM Of UAJt VAIL TOWN COUNCIL REGULAR MEETING Town Council Chambers 75 South Frontage Road W., Vail, CO 81657 2:00 PM, November 15, 2016 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. Site Visits 1.1. Site Visits to certain USFS lands adjacent to the Town of Vail municipal boundary in an effort to help determine the feasibility of acquiring the properties Van will depart from the Vail Municipal Building at 2:05 pm Presenter(s): George Ruther, Director of Community Development 2. DRB / PEC Update 2.1. DRB/PEC Update Presenter(s): Chris Neubecker, Planning Manager 90 min. 5 min. 3. Information Update 3.1. Vail App Update Memo 5 min. 3.2. Future Meeting Topics Update 3.3. Information update on Town of Vail outdoor lighting code as it pertains to Dark Sky Protections and the International Dark Sky Association 3.4. VEAC Minutes from November 8, 2016 meeting 3.5. AIPP Minutes from October 3, 2016 meeting 4. Matters from Mayor, Council and Committee Reports 5. Recess 5.1. Recess at 3:40 pm November 15, 2016 - Page 1 of Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. November 15, 2016 - Page 2 of TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Site Visits to certain USFS lands adjacent to the Town of Vail municipal boundary in an effort to help determine the feasibility of acquiring the properties Van will depart from the Vail Municipal Building at 2:05 pm PRESENTER(S): George Ruther, Director of Community Development ATTACHMENTS: Description Staff Memorandum WLG Memo Open Lands Potential Acquisitions Map of Federal Lands Bighorn Sheep Habitat November 15, 2016 - Page 3 of TOWN OF VAIL. Memorandum To: Vail Town Council From: George Ruther, Director of Community Development Date: November 1, 2016 Subject: USFS Feasibility Study Report I. SUMMARY The Town of Vail contracted federal land acquisition consulting services with Western Land Group, Inc. and its principal, Tom Glass, to determine the feasibility of acquiring certain USFS lands adjacent to the Town of Vail municipal boundary. Upon completion of the two-phase feasibility study approach, Western Land Group, Inc. has concluded that there are parcels of federal land that may be eligible for acquisition from USFS. Should the Vail Town Council choose to pursue discussions of certain land acquisitions with the USFS the Town staff recommends that a process for public engagement and community conversation be initiated and a strategy for discussions and negotiations with the USFS be adopted. 11. PURPOSE The purpose of this meeting is to present to the Vail Town Council the initial findings of the USFS Feasibility Study completed by Western Land Group, Inc. The study was commissioned by the Vail Town Council to determine the feasibility of acquiring certain USFS lands adjacent to the Town of Vail municipal boundary. While other uses may be appropriate, the expressed purpose of this study and any subsequent acquisition would be for the purposes of providing land for the development of resident housing. 111. BACKGROUND The availability of resident housing has been a longstanding challenge for the Vail community. While many factors have contributed to this challenge over the years, the two most often cited issues are 1) the availability of financial resources, and 2) the availability of vacant land to build upon. The Feasibility Study is an attempt to proactively seek out available land resources for the purposes of building resident housing in the community. The Vail Town Council instructed town staff to contract for professional federal land acquisition consulting services and authorized the expenditure of up to $10,000 to investigate the feasibility of acquiring federal lands adjacent to the Town's current municipal boundary from the United States Forest Service. In doing so, Western Land Group, Inc, of Denver, Colorado was retained to complete a specified scope of services. Western Land Group, Inc. ("WLG") is a public lands consulting firm focused primarily on acquisition of Federal lands by non -Federal clients. WLG drafted and successfully lobbied for enactment of the Federal Land Exchange Facilitation Act as well as dozens of other public land November 15, 2016 - Page 4 of laws. Most of the firm's work is administrative in nature and is spread across a range of Federal land tenure authorities. No other firm in America matches the experience and success of WLG. Because of its unique niche in the public lands arena most of the firm's public sector clients have determined that contracts with WLG meet sole source procurement requirements. A Scope of Services Agreement was executed with Western Land Group, Inc. in May of 2016. According to the Agreement, WLG ("Contractor") was to: • Contractor shall identify valuation experts with experience and success in preparing appraisals for the USDA Forest Service. Contractor expects that the Town will want to contract with one of them to establish a range of values for the Federal parcels as well as any parcels that the Town may consider acquiring to exchange to the Forest Service for the Federal land. • Contractor shall identify lands that the Town may consider acquiring as trade bait for a potential land exchange or other Federal transaction with the Forest Service. Should the Town decide to pursue a land exchange or other Federal transaction Contractor shall assist the Town in obtaining a purchase option or other mechanism to secure the land for a subsequent transaction with the Forest Service. • Contractor shall provide a written report summarizing findings. Contractor's report will include recommendations as well as cost and timetable estimates for completing the contemplated transaction(s). In addition, the report will include our prognosis for successfully completing the transaction. • Contractor shall meet with Town officials to further discuss our report and to answer questions or concerns regarding the Contractor's report and recommendations. This commitment is limited to two meetings to be held within 30 days of completion the report. In furtherance of their work, the Town staff met with WLG and identified eleven (11) parcels of federal lands which may have potential for acquisition from the USFS. An initial set of evaluation criteria was created to objectively evaluate the potential of acquisition. The initial evaluation criterion was selected to focus the evaluation on the most basic of considerations. If the Vail Town Council decides to move forward with further evaluation of any or all of the parcels more detailed and site specific criteria should be developed. IV. REPORT CONCLUSIONS AND FINDINGS In summary, the findings of the Feasibility Study conclude that most of the federal land parcels identified can be acquired from the USFS by the Town of Vail. According to the Feasibility Study, There are no prohibitions contained within the White River National Forest Land and Resource Management Plan ("Forest Plan") that prohibit the Forest from considering disposal of any of the identified Federal parcels. However, the Forest Plan would make disposal of the western parcels relatively straightforward as the Forest Plan land management prescription for the westernmost parcels is "Intermix." Intermix is intended to accommodate urban services and to provide a buffer between urban and forest activities. There is no Plan prohibition against moving such a buffer to accommodate urban growth. Town of Vail Page 2 November 15, 2016 - Page 5 of The most difficult parcels to acquire are located in areas with significant wildlife impacts. One parcel is located in an area of East Vail north of the frontage road that is critical habitat for the local bighorn sheep herd. The two easternmost parcels are near the bottom of Vail Pass, which is an important for lynx migration and other lynx activities. The parcel configurations identified by staff are not the exact parcel configurations that would be proposed to the Forest Service. In simplistic terms, the Federal will need to be configured to simplify boundary management. Straight lines will be proposed whenever possible, and isolated parcels of Federal and private will be avoided. Final parcel configurations will be approved by the Town and the Forest Service. WLG recommends addressing local issues and concerns in terms of the Town of Vail land use code as well as in purely political terms. For example, one or more of the identified parcels may trigger hot button reactions that the Town Council would want to avoid. A copy of the Memorandum from Western Land Group, Inc., dated September 15, 2016, and the supporting evaluation tables and parcels maps have been attached for reference. V. NEXT STEPS The work obligated under the terms of the Scope of Services Agreement with Western Land Group, Inc. has been completed. Should the Vail Town Council choose to pursue discussions of certain land acquisitions with the USFS the Town staff recommends that a process for public engagement and community conversation be initiated and a strategy for discussions and negotiations with the USFS be adopted by the Town Council. Further, the Town staff recommends that the Land Ownership Adjustment Agreement be reviewed to determine which steps, if any, need to be taken with regard to said Agreement. It should also be noted that the Town staff has initiated an update to the Town of Vail Comprehensive Open Lands Plan as there may be benefit to incorporating this effort into the Open Lands Plan effort. Town of Vail Page 3 November 15, 2016 - Page 6 of Western Land Group, Inc. 1760 High Street, Denver, CO 80218 • (303) 715-3570 Office • (303) 715-3569 Fax • www.westernlandgroup.com MEMORANDUM TO: George Ruther FROM: Western Land Group, Inc. DATE: September 15, 2016 SUBJECT: Potential Acquisition of Federal Lands This memo summarizes and expands upon the tables that we sent you last month. In summary, we are pleased to report that most of the Federal land that your staff identified can be acquired by the Town of Vail. There are no prohibitions contained within the White River National Forest Land and Resource Management Plan ("Forest Plan") that prohibit the Forest from considering disposal of any of the identified Federal parcels. However, the Forest Plan would make disposal of the western parcels relatively straightforward as the Forest Plan land management prescription for the westernmost parcels is "Intermix." Intermix is intended to accommodate urban services and to provide a buffer between urban and forest activities. There is no Plan prohibition against moving such a buffer to accommodate urban growth. The most difficult parcels to acquire are located in areas with significant wildlife impacts. One parcel is located in an area of East Vail north of the frontage road that is critical habitat for the local bighorn sheep herd. The two easternmost parcels are near the bottom of Vail Pass, which is an important for lynx migration and other lynx activities. The parcel configurations identified by your staff are not the exact parcel configurations that we will propose to the Forest Service. In simplistic terms, the Federal boundary that we propose to the Forest Service will need to be configured to simplify boundary management. Straight lines will be proposed whenever possible, and isolated parcels of Federal and private will be avoided. Final parcel configurations will be approved by the Town and the Forest Service. We suggest that you now address local issues and concerns in terms of the Town of Vail land use code as well as in purely political terms. For example, one or more of the identified parcels may trigger hot button reactions that the Town Council would want to avoid. Once you and the Town Council have decided which parcels to pursue WLG will provide you with a new employment agreement to pursue acquisition of the subject parcels. As a first step we will work with you and a valuation expert with experience and success in preparing Federal appraisals to establish individual parcel values. In addition, WLG will perform additional research regarding outstanding issues such as the various public land and wildlife issues November 15, 2016 - Page 7 of identified in the tables and appendices and provide you with cost and timetable estimates for completing the contemplated transaction(s) with the Forest Service. With land values and transaction costs identified the Town will be in a position to make a sound business decision regarding acquisition of the identified Federal lands.own Vail Gov.8436.1.Town_ofVail_Federal_Land_Acquisition.docx 10/28/2016 November 15, 2016 - Page 8 of Source: Western Land Group and Town of Vail Community Development Department. November 15, 2016 - Page 9 of 51 Analysis of U.S. Forest Service Property for Potential Acquisition for Resident Housing (November 1, 2016) Parcel Acres Inside Roadless Area Forest Plan Encumbrances Source of Info Encumbrance Comments Wildlife Additional Issues/ Comments Access and Utilitiesnearest Slope (>30% or <30%) Walking distance to public transit Adjacent uses Annexation criteria Geologically Sensitive Areas (GSA) Other 1 7.01 Entire parcel in East Vail Roadless Area CPW and Governor address Roadless on a case-by-case basis None Lynx Potential Habitat; Peregrine falcon nesting area Federal survey will be required Access through TOV O.S. or Water Tank parcel at end of Snowshoe Ln. Steep road. Site higher than water tank (no service) Portions <30%, portions >30% Fair 0.5 miles (steep walk back) Single family, Open Space, USFS Contiguous to TOV boundary Potential rock fall area Potential small site directly behind water tank. 2 2.61 1.08 acres in East Vail Roadless Area CPW and Governor address Roadless on a case-by-case basis None Lynx Potential Habitat; Peregrine falcon nesting area Potential access from Snowshow Ln. or private driveway Portions <30%, portions >30% Excellent (0.1 miles) Single family, duplex Portions adjacent to or near TOV boundary Rock fall (High) on portions of site Wetlands on portion of site; Possible moose habitat 3 3.62 No Utility and Highway Corridor COC-010482: Highway ROW easement issued by USDOT for Interstate 70 Project in 1969 MTP (not listed in LR2000 database) More research is needed to confirm existence of easement and purpose; location shown on MTP is NE of Interstate 70 Lynx Potential Habitat; Peregrine falcon nesting area; black bear summer concentration; Elk summer/winter range Additional research needed re ROWs Difficult; One lane road under 1-70; Possible access from Columbine Dr. (bridge over creek) >30% Good (0.3 miles) Single family, duplex and USFS Contiguous to TOV boundary Rockfall (Medium) Long (new) driveway for access 4 4.79 No Utility and Highway Corridor COC-010482: Highway ROW easement issued by USDOT for Interstate 70 Project in 1969 MTP and LR2000 database More research is needed to confirm existence of easement and purpose; location shown on MTP is NE of Interstate 70 Lynx Potential Habitat; Adjacent to Sheep Habitat/Bighorn Severe Winter Range; Peregrine falcon nesting area; black bear summer concentration; Elk summer/winter range Additional research needed re ROWs Not too steep; proximity to Pitkin Creek >30% Good (0.27 miles) Townhomes, Duplex, USFS Contiguous to TOV boundary Debris Flow (High) on small portion; Rockfall (Medium); Floodplain on portion of site Impacts to Pitkin Creek trail and trailhead parking. 5 4.68 No According to MTP and USFS GIS data, parcel is on not on NFS lands n/a (private land) Sheep Habitat/Bighorn Severe Winter Range; Black bear summer concentration Additional research needed to resolve ownership issues. Assessor data and Federal data are not consistent. Excellent access from N. Frontage Rd. Lower portion of site, near 1-70 is flatter; Parts >30% / Parts <30% / Very good (0.20 miles) 1-70 & USFS Within TOV boundary Rock Fall (High Severity) Walking distance to Pitkin Creek Commercial; 6 7.92 No Forestry, Flora and Fauna, Miscellaneous Goods and Services None Lynx Potential Habitat; Black bear summer concentration Re-examine parcel size. It appears that a larger development parcel could be available at this location Good access from Potato Patch Dr. One road for access, may be Fire Dept. concerns with more residential units Poor (0.95 miles) Duplex and USFS Contiguous to TOV boundary Rockfall (Medium) Sunny, south facing; Source: Western Land Group and Town of Vail Community Development Department. November 15, 2016 - Page 9 of 51 Parcel Acres Inside Roadless Area Forest Plan Encumbrances Source of Info Encumbrance Comments Wildlife Additional Issues/ Comments Access and Utilities Slope (>30% or <30%) Walking distance to nearest public transit Adjacent uses Annexation criteria Geologically Sensitive Areas (GSA) Other 7 0.87 0.12 acres in Buffer Mtn. Roadless Area Inter -Mix Executive Order issued on 3/16/1912 creating withdrawal for Power Site Reservation 253; General Land Office Order issued on 4/13/1945 clarifying location of withdrawal Executive Order, GLO Order (not shown on MTP) Lynx Potential Habitat; Black bear summer concentration; Elk summer/winter range Portion of the Power Site withdrawal would need to be revoked. Good access from Garmisch Dr. Mostly <30% Poor (0.55 miles) Single family, duplex, townhomes, USFS Contiguous to TOV boundary Debris Flow (High) Impacts to social trail; Gore Range views 8 17.95 14.2 acres in Game Creek Roadless Area Inter -Mix. CPW and Governor address Roadless on a case -by- case basis None Lynx Potential Habitat; Mule deer concentration area; black bear summer / fall concentration; elk summer/winter range Larger development parcel could be available at this location. Also see comments re parcel 9 below. Poor access (unless Parcel 9 acquired) Portions <30%, portions >30% Poor (0.960 miles); Steep walk back Single family and duplex Not contiguous to TOV boundary ??? No good access options 9 7.59 No According to MTP and USFS GIS data, parcel is on not on NFS lands; Eagle County Assessor lists owner as MPH Homes LLC n/a (private land) Mule deer concentration area; black bear summer / fall concentration; elk summer/winter range Acquisition of this parcel may provide access and other benefits if parcels 8 and 10 are pursued. Steep access from Vermont Road <30% Poor (0.75 miles) Single family and USFS Not contiguous to TOV boundary Rock Fall (Medium) through portion of site. Debris Flow portion of site (High) Possible wetlands in gully 10 34.67 Entire parcel in Game Creek Roadless Area Inter -Mix. CPW and Governor address Roadless on a case -by- case basis None Lynx Potential Habitat; Mule deer concentration area; black bear summer / fall concentration; elk summer/winter range Larger development parcel could be available at this location. Also see comments parcel 9 above. Poor access (unless Parcel 9 acquired); Water service may not be possible, due to water tank elevation. Small portion <30%, requires access through steeper part of lot to access; Poor (1 mile) Single family and USFS Not contiguous to TOV boundary ??? No good access options, unless Parcel 9 also acquired. 11 17.38 Entire parcel in Game Creek Roadless Area Inter -Mix. Executive Order issued on 3/16/1912 creating withdrawal for Power Site Reservation 253; General Land Office Order issued on 4 13 1945 clari in / / g location of withdrawal MTP, Executive Order, GLO Order Lynx Potential Habitat; Mule deer concentration area; black bear summer / fall concentration; Elk Summer/Winter/ Severe Winter Range & Winter Concentration Area Portion of the Power Site withdrawal would need to be revoked No access (unless through private land); site is higher than water tank (no service) >30% Poor (0.6 miles) Single family, duplex and USFS Close to, but not contiguous, with TOV boundary Debris Flow (High) on portion of site Poor access; possible road extension past water tank; Issues with water service for land above water tank; high groundwater .1 109.09 Source: Western Land Group and Town of Vail Community Development Department. November 15, 2016 - Page 10 of 51 L J Potential Parcels Identified by Town of Vail to Acquire USFS Land Status Data Reserved Public Domain Lands Acquired Lands Lands Disposed to Non -Federal Ownership Private Lands Eagles Nest Wilderness Area Boundary L______i Colorado Roadless Area Boundaries November 15, 2016 - Page 11 0 L J Potential Parcels Identified by Town of Vail to Acquire USFS Land Status Data Reserved Public Domain Lands Acquired Lands Lands Disposed to Non -Federal Ownership Private Lands Eagles Nest Wilderness Area Boundary L______i Colorado Roadless Area Boundaries November 15, 2016 - Page 12 0 L J Potential Parcels Identified by Town of Vail to Acquire USFS Land Status Data Reserved Public Domain Lands Acquired Lands Lands Disposed to Non -Federal Ownership Private Lands Eagles Nest Wilderness Area Boundary L______i Colorado Roadless Area Boundaries November 15, 2016 - Page 13 0 Bighorn Sheep Habitat in the Vicinity of Potential Land Exchange Parcels Identified by the Town of Vail fi■■■I� ■■■■I ■■■■■I� ■■■■■■1_ ■■■■■■■ •■■■■■■■■\` -_ i■■■■■■■■■■■■► ■ I I I I I I I I I I j Mk. ■■■■■■■■■■■■■Ir W•••••••••••••., � �Rk VA■■■■■■■■■■■■■r • • �U■■■■■■■■P um Nor" Notes: 1) Habitat data created by the Colorado Parks and Wildlife GIS Unit for public distribution, updated 2/22/2016. 2) There is no Bighorn Sheep habitat in the vicinity of Parcels 1, 2, and 6 -10. Ce„ two `v o ° 3u Ro12,08 Mar raphi'cs, CNES/Airbus swisstopo., and Potential Parcels Identified by Town of Vail to Acquire Bighorn Migration Patterns Bighorn Mineral Lick Bighorn Severe Winter Range Bighorn Winter Concentration Area Feet N Bighorn Production Area Bighorn Summer Range Eagles Nest Wilderness Area Boundary 0 1,000 2,000 111 Map Produced by WLG 8/30/2016 1:18,000 November 15, 2016 - Page 14 0 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description November 2, 2016 DRB Meeting Results November 14, 2016 PEC Meeting Results TOWN IfO November 15, 2016 - Page 15 0 TOWN OFD MEMBERS PRESENT Bill Pierce Rollie Kjesbo Andy Forstl DESIGN REVIEW BOARD AGENDA PUBLIC MEETING November 2, 2016 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS ABSENT Doug Cahill Peter Cope PROJECT ORIENTATION 1:OOpm SITE VISITS 1. 2440 Chamonix Lane, JMB Manning Trust Residence 2. 963 Lions Ridge Loop, Building 500, Breakaway West 3. 1824 Glacier Court, Turri & Green Residences 4. 231 Gore Creek Drive, Gasthof Gramshammer Inc. MAIN AGENDA 3:OOpm 1. White Buffalo DRB16-0478 Jonathan Final review of an exterior alteration (wall) 223 Gore Creek Drive (Creekside Building)/Lot A, Block 5B, Vail Village Filing 1 Applicant: White Buffalo Restaurant, represented by Rocky Mountain Construction Group ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 2-0-1 (Pierce recused) 2. Vail Racquet Club Condominiums DRB16-0481 Jonathan Final review of new construction (storage building) 4695 Meadow Drive/Unplatted Applicant: Vail Racquet Club Owners Association, represented by Victor Mark Donaldson Architects ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 3-0-0 3. Breakaway West Condominium Association DRB16-0491 Jonathan Conceptual review of exterior alterations (facade/railings/windows) 963 Lions Ridge Loop Building 500/Lot B3, Block B, Lions Ridge Filing 1 Applicant: Breakaway West Condominium Association, represented by Andrew Cuomo ACTION: Table to November 16, 2016 MOTION: Kjesbo SECOND: Forstl VOTE: 1-0-2 (Kjesbo and Pierce recused) 4. JMB Manning Trust Residence DRB16-0482 Conceptual review of new construction (SFR) 2440 Chamonix Lane/Lot 2, Block B, Vail Ridge Applicant: JMB Manning Trust, represented by Berglund Architects ACTION: Conceptual Review Page 1 Brian November 15, 2016 - Page 16 0 5. Vail Golf Course DRB16-0413 Chris Final review of an exterior alteration (golf driving range) 1775 Sunburst Drive/Lot 3, Sunburst Filing 3 Applicant: Vail Recreation District, represented by Scott O'Connell ACTION: Approve with Conditions MOTION: Forstl SECOND: Pierce VOTE: 2-0-1 (Kjesbo recused) CONDITION(S): 1. Applicant shall be responsible for maintaining the number of flower planters as shown on the approved plans with live plants and/or flowers during each golf season. 6. Gasthof Gramshammer Inc. DRB16-0488 Final review of changes to approved plans (roof) 231 East Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1 Applicant: Gasthof Gramshammer Inc., represented by Gies Architects Inc. ACTION: Deny MOTION: Kjesbo SECOND: Forstl VOTE: 3-0-0 7. Turri & Green Residences DRB16-0453 Final review of a change to approved plans (garage door) 1824 Glacier Court Units A & B/Lot 20, Block 2, Lions Ridge Filing 3 Applicant: Ray Turri and Jason Green, represented by Leah Mayer ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 3-0-0 8. 1795 Gore Creek LLC DRB16-0463 Final review of New Construction (Single Family Residence) 1795 West Gore Creek Drive/Lot 10, Vail Village West Filing 2 Applicant: 1795 West Gore Creek LLC, represented by Michael Suman Architects ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 3-0-0 9. Gorla Residence DRB16-0340 Final review of new construction (duplex) 4822 Meadow Lane/Lot 9, Block 7, Bighorn Subdivision 5th Addition Applicant: Vincent Gorla, represented by Concept 30 ACTION: Table to December 7, 2016 MOTION: Kjesbo SECOND: Forstl VOTE: 3-0-0 10. Jackson Residence DRB16-0407 Final review of an exterior alteration (deck, stairs) 2475 Garmisch Drive Unit 1/Lots 5 & 6, Block H, Vail Das Schone Filing 2 Applicant: Dominique Jackson ACTION: Table to November 16, 2016 MOTION: Kjesbo SECOND: Forstl VOTE: 3-0-0 STAFF APPROVALS Nutt Residence DRB16-0341 Final review of an exterior alteration (deck, door, windows, landscaping) 1855 Sunburst Drive Unit A/Lot 6, Vail Valley Filing 3 Applicant: William Nutt, represented by LKSM Design Page 2 Matt Matt Matt Matt Matt Brian November 15, 2016 - Page 17 0 Vail Spa Condominiums DRB16-0421 Final review of an exterior alteration (AC Units) 710 West Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 3 Applicant: Vail Spa Condominiums, represented by Climate Control Company Follett Residence DRB16-0456 Final review of an exterior alteration (vent) 4630 Vail Racquet Club Drive Unit 1/Vail Racquet Club Condominiums Applicant: Jennifer Follett, represented by KCB Construction Hollis Residence DRB16-0457 Final review of an exterior alteration (landscaping) 5032 Prima Court/Parcel 3, Sundial Phase 1 Applicant: Graham & Catherine Hollis Gore Creek Plaza LLC DRB16-0458 Final review of an exterior alteration (stairs/railings) 193 Gore Creek Drive/Tract A, Block 5B, Vail Village Filing 1 Applicant: Gore Creek Plaza LLC, represented by Rocky Mountain Construction Group Luchinsky Residence DRB16-0459 Final review of changes to approved plans (window) 950 Red Sandstone Road Unit 27/Potato Patch Club Condominiums Applicant: Rick Luchinsky, represented by William Reslock Barrett Residence DRB16-0460 Final review of an exterior alteration (landscaping) 1417 Vail Valley Drive/Lot 7, Block 3, Vail Valley Filing 1 Applicant: Phoebe Barrett Frost Townhomes DRB16-0464 Final review of changes to approved plans (windows) 5187 Black Gore Drive Unit 2/Lot 5, Heather of Vail Applicant: Frost Townhomes, represented by LKSM Design, PC Tiner Residence DRB16-0469 Final review of an exterior alteration (landscaping) 1045 Homestake Circle/Lot 3, Block 1, Vail Village Filing 8 Applicant: Michael Tiner, represented by Old Growth Tree Service Korch Residence DRB16-0471 Final review of changes to approved plans (windows/stone/landscaping) 4284 Columbine Drive Unit D/Parcel B, Bighorn Subdivision Applicant: Brad Korch, represented by BW -ANE Inc. Heymann Residence DRB16-0472 Final review of an exterior alteration (door) 4460 Timber Falls Court Unit 1606/Timber Falls Condominiums Applicant: Allan Heymann, represented by High Altitude Home Improvement Ford Residence DRB16-0473 Final review of an exterior alteration (AC Unit) 9 Vail Road, Unit 27/Lot B, Vail Village Filing 2 Applicant: Deborah Ford Living Trust, represented by Skyline Mechanical Page 3 Chris Matt Chris Jonathan Chris Matt Chris Jonathan Brian Jonathan Brian November 15, 2016 - Page 18 0 Chateau St. Moritz LLC DRB16-0474 Final review of an exterior alteration (landscaping) 2197 St. Moritz Way/Lot 7, Vail Heights Filing 1 Applicant: Brian Stoffer, represented by Happy Trees LLC Burchenal Residence DRB16-0476 Final review of an exterior alteration (landscaping) 2632 Cortina Lane/Lot 5, Block B, Vail Ridge Applicant: Caleb Burchenal, represented by Ceres Landcare Hochtl Residence DRB16-0477 Final review of an exterior alteration (landscaping) 890 Red Sandstone Circle/Lot 5, Vail Village Filing 9 Applicant: Karl Hochtl, represented by Ceres Landcare Inmar International Residence DRB16-0480 Final review of an exterior alteration (windows/doors) 600 Vail Valley Drive Unit D306 (Northwoods)/Tract B, Vail Village Filing 7 Applicant: Inmar International Corporation, represented by Nedbo Construction Lighthall Residence DRB16-0483 Final review of an exterior alteration (landscaping) 483 Gore Creek Drive Unit 8/Lot 8, Vail Village Filing 4 Applicant: Diane Lighthall, represented by Happy Trees LLC Mendon Residence DRB16-0485 Final review of an exterior alteration (vent) 2111 North Frontage Road West Unit 14/Vail Das Schone Condominiums Applicant: Todd Mendon, represented by Ryan Mendon Moore Residence DRB16-0487 Final review of an exterior alteration (landscaping) 2670 Bald Mountain Road Unit E/Lot 29, Block 2, Vail Village Filing 13 Applicant: Bald Mountain Vail LLC, represented by Happy Trees LLC Vail Fire Station #1 DRB16-0489 Final review of changes to approved plans (facade, window) 4116 Columbine Drive/Lot 15, Bighorn Subdivision Applicant: Town of Vail, represented by Pierce Architects 12 Vail Rd LLC DRB16-0490 Final review of a sign (Vintage) 12 Vail Road Suite 100/Lot N & 0, Block 5D, Vail Village Filing 1 Applicant: 12 Vail RD LLC, represented by L.G. Broderick Village Inn Plaza DRB16-0492 Final review of an exterior alteration (landscaping) 68 East Meadow Drive/Lot 0, Block 5B, Vail Village Filing 1 Applicant: Village Inn Plaza, represented by Slifer Management Company Vista Bahn Building LLC DRB16-0495 Final review of a sign (Almresi) 298 Hanson Ranch Road/Lot C, Block 2, Vail Village Filing 1 Applicant: Vista Bahn Building LLC, represented by Fine Sign Company Page 4 Jonathan Jonathan Matt Brian Chris Jonathan Jonathan Brian Jonathan Jonathan Jonathan November 15, 2016 - Page 19 0 Heymann Residence B16-0433 Final review of an exterior alteration (windows) 4460 Timber Falls Court Unit 1606/Timber Falls Condominiums Applicant: Allan Heymann, represented by High Altitude Home Improvement Enright Residence B16-0451 Final review of an exterior alteration (window) 2079 Chamonix Lane Unit 1/Lot 15, Vail Heights Filing 1 Applicant: Kristen Enright, represented by Home Depot at Home Services Settembre Residence B16-0452 Final review of an exterior alteration (window) 2199 Chamonix Lane Unit 15/Lot 4, Vail Heights Filing 1 Applicant: David Settembre, represented by Home Depot at Home Services JR JR JR The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Page 5 November 15, 2016 - Page 20 0 TOWN Ore) PLANNING AND ENVIRONMENTAL COMMISSION November 14, 2016, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Members Present: Chairman Rediker, Brian Gillette, Kirk Hansen, John Ryan Lockman, Ludwig Kurz, Henry Pratt, and Brian Stockmar Absent: 2. A request for recommendation to the Vail Town Council of an application to establish Special Development District No. 41 (Marriott Residence Inn), pursuant to Section 12- 9(A), Special Development Districts, Vail Town Code, to allow for the development of a limited service lodge and deed restricted employee housing units and a conditional use permit for public or commercial parking facilities or structures, located at 1783 North Frontage Road West/Lot 9, Buffehr Creek Resubdivision, and setting forth details in regard thereto. (PEC16-0030). — 90 min. Applicant: Vail Hotel Owner ESHV, LLC, represented by Mauriello Planning Group Planner: Matt Panfil Action: Continue to November 28, 2016 Motion: Hansen Second: Kurz 3. Approval of Minutes October 24, 2016 PEC Meeting Results Vote: 7-0-0 Action: Approve Motion: Gillette Second: Stockmar Vote: (4-0-3, Hansen, Kurz, and Pratt Abstained) 4. I nformational Update 5. Adjournment Action: Adjourn Motion: Gillette Second: Stockmar Vote: 7-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department Published in the Vail Daily November 11, 2016 November 15, 2016 - Page 21 0 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail App Update Memo ATTACHMENTS: Description Vail App Update Memo TOWN Of 9 November 15, 2016 - Page 22 0 VAIL � J Town of Vail App Memo Progress Report: We are currently beta testing version 3.0.5 of the VAIL App within the smaller internal group in preparation of extending it to the larger beta test group. This is scheduled to be complete and in the hands of the larger group on 11/15/2016. Here are some clarifying points on the new app: 1. ResortApp will go away in the Vail, CO market. The VAIL App will be the only option in this market. 2. Vail will be listed as an option in ResortApp in our other markets but when the user selects it, it will direct them to the App Store to download the VAIL App. 3. All existing users of ResortApp in Vail or that have Vail selected on ResortApp will be sent an update just like any other app that will convert them to the VAIL App. ResortApp currently has 134,457 users with approximately 80,000 selecting Vail as their resort. 4. All social media pages for the new VAIL App have been secured and awaiting population and use. Here is the status of our deliverables for the town: • Town of Vail Map o Print Version — ■ Final Changes submitted by TOV ■ Final Version to be delivered on Friday November 11 o Digital Version - Complete • Free Business listing at the base level on the App o Complet, • Use of the digital map for individual business websites • Graphics and Updates o Complete • Wayfinding o Complete • Complete Business Listings o Complete November 15, 2016 - Page 23 c • Updated in Real -Time o Complete • Hiking and Biking Trails o Summer 2017 • Bus Routes o Complete • Parking Structure Availability o Complete and in Beta Version 3.0.6 • TOV Select Locations and Points of Interest o Will be in final version • Calendar of Events o Complet( • Special Events Featured & Managed o Complete • 1-70 Road Condition Updates o Will be in Beta Version 3.0.6 (11/10/2016) • Notification Packages o Complet, • iOS & Android Updates o Complet' • Full Analytics Tracking & Monthly Reporting o Complete • Town of Vail Banner Advertising in Other Markets o Complete and Available • Dedicated Account Manager o Complete Please let me know if I can answer any questions Joe Cleary CEO ResortApp (970) 688-5479 joe@resortapp.com November 15, 2016 - Page 24 c VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Future Meeting Topics Update ATTACHMENTS: Description Memo Future Meeting Topics TOWN IfO November 15, 2016 - Page 25 0 TOWN OF VAIIL. Memorandum To: From: Date: Mayor and Town Council Patty McKenny, Town Clerk November 15, 2016 Subject: Proposed agenda topics for future meeting agendas and 2017 Meeting Dates I. PURPOSE The listing below reflects proposed topics to be scheduled at future Town Council meetings and is informational only. Dates and topics are subject to change. In addition, there is a listing of 2017 Town Council meeting dates on the back page; please note one meeting falls on the July 4th Holiday. Vail Town Council Meetings Topics for Future Meeting Agendas Proposed Date Dept. VLHA Meeting - 2017 Budget Resolution VLMDAC & CSE Interviews CSE 2017 Budget and Event Recommendations Chamonix Options, Subsidies and Pre -Development Agreement Second Reading Mill Levy Certification Ordinance First Reading 2016 Supplemental Budget Ordinance Proclamation WhoVail Celebration VLMDAC & CSE Interviews & Appointments Vail Trailblazer Award Nominations Second Reading 2016 Supplemental Budget Ordinance DestiMetrics VRBO Proposal Joint Meeting w/ VEAC Joint meeting w/ VRD Board Review Ordinance No. 9 Electric Bikes Proposed Future Topics for Council Meetings 6 -Dec 6 -Dec 6 -Dec 6 -Dec 6 -Dec 6 -Dec 6 -Dec Finance Town Clerk Ec Dev ComDev Finance Finance Clerk 20 -Dec Town Clerk 20 -Dec Town Clerk 20 -Dec Finance 20 -Dec Ec Dev 20 -Dec Ec Dev 20 -Dec Admin 20 -Dec Attorney * Dismount Zones - Enforcment * VRD : Clubhouse lease, skatepark agreement, events * Buzzard Park Housing Update * CFHA / Local Banks Follow up * Update on Historic Preservation Program * Lottery Process & Deed Restrictions Action Plan Topics for Future Meetings TB D TB D TB D TB D TB D TB D VPD PW/Admin ComDev ComDev ComDev ComDev * Vail Muni Building Remodel Update Dec Mgmt Team November 15, 2016 - Page 26 0 Town of Vail 2017 Town Council Meeting Dates January 3, 2017 January 17, 2017 Februray 7, 2017 February 21, 2017 March 7, 2017 March 21, 2017 April 4, 2017 April 18, 2017 May 2, 2017 May 16, 2017 June 6, 2017 June 20, 2017 July 4, 2017 July 18, 2017 August 1, 2017 August 15, 2017 September 5, 2017 September 19, 2017 October 3, 2017 October 17, 2017 November 7, 2017 November 21, 2017 December 5, 2017 December 19, 2017 Town of Vail Page 2 November 15, 2016 - Page 27 0 TOWN IfO VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Information update on Town of Vail outdoor lighting code as it pertains to Dark Sky Protections and the International Dark Sky Association ATTACHMENTS: Description Memo- Town of Vail Outdoor Lighting and Dark Sky Ordinance Appendix 1- Dark Sky Communities Certifiation Requirements November 15, 2016 - Page 28 0 TOWN ofvain Memorandum TO: Vail Town Council FROM: Community Development Department DATE: November 15th, 2016 SUBJECT: Town of Vail Outdoor Lighting and Dark Sky Ordinance I. PURPOSE This memorandum provides an overview of current Town of Vail regulations regulating exterior lighting, the International Dark -Sky Association guidelines, and includes options for strengthening the town's current code language. II. BACKGROUND At the November 1st, 2016 meeting of the Vail Town Council, interest was expressed in current codified dark sky protections and options to strengthen the code. The existing outdoor lighting regulations were updated in 2008. The Vail Town Council Adopted Ordinance 21, series of 2008 amending the town's exterior lighting standards contained in Section 14-10-7, Vail Town Code. This amendment was approved with the goal of updating the town's regulations to clarify standards while simplifying the implementation and enforcement of this section of town code. Another goal of this amendment was to further dark sky policies and encourage use of environmentally friendly lighting (energy efficient and environmentally sensitive fixtures and techniques). Dark sky policies are intended to limit light pollution, which can be harmful to humans and animals as it disrupts various natural cycles such as ecological processes and circadian rhythms. Light pollution can also impact the ability to view and enjoy the night sky. Outdoor lighting ordinances are used to minimize these impacts and encourage responsible lighting. III. CODE REVIEW The 2008 ordinance updated the town standards to incorporate guidelines addressing light pollution and energy conservation and established clear and simple regulations. This code amendment required all outdoor lighting, with limited exceptions, to fit full cutoff classifications. A full cutoff light means that there is zero light intensity at or above the horizontal plane. Benefits of full cutoff lights include limited spillage of light onto adjacent properties, reduced glare, and no light is emitted directly into the night sky. The 2008 code amendment also removed seasonal time periods when decorative holiday lighting was permitted and brightness standards based on direction from the Planning and Environmental Commission and Vail Town Council as part of the effort to simplify the standards and enforcement. As adopted, the current code contains the following standards: • Maximum number of outdoor light sources is subject to the requirements of building codes and the design review process. o Low density residential lights are restricted to one outdoor light per thousand square feet of lot area. o Lights less than 18" above grade and are full cutoff may be allowed in addition to the total number of allowed lights. November 15, 2016 - Page 29 0 • Outdoor lights shall not exceed the height of roof eaves or 20' if mounted on a pole. • All outdoor lights must be fully cutoff (not emitting light above the horizontal plane of the light source). Fixtures must meet IES (Illuminating Engineering Society), IDA(International Dark -Sky Association) or similar recognized verifications. o Exceptions include uplighting contained by an overhanging building element, uplighting for flags, lights with a gas flame as a sole source, and lights specifically recommended by the Vail Comprehensive Plan. o All outdoor lighting must be directed at a specific object and away from adjacent properties and public ways. Outdoor lights shall be directed downward, unless contained by overhanging building or landscaping elements and must be shielded from the sides. Uplighting is allowed for flags when the light source is shielded from the sides. • Outdoor lighting shall comply with the town's adopted energy conservation code. Currently prohibited outdoor lights include the following: • Flashing, moving, rotating lights • Lights on top off or fixed to the roof of a structure • Neon and gas filled lights • Laser light sources • Searchlights • Lights attached to vegetation • Lights that can interfere with public health, safety, or welfare. Exemptions to the outdoor lighting code include: decorative holiday lights, government lighting installed for public health and safety, lighting associated with special events permits or Art in Public Places displays, temporary construction lighting associated with an approved permit, and lighting identifying hazards or construction. IV. INTERNATIONAL DARK -SKY ASSOCIATION The International Dark -Sky Association (IDA) is dedicated to combating light pollution world wide and works to advocate for the protection of the night sky. Founded in 1988, the IDA focuses on education and public outreach, policy, and cooperation with light manufactures to promote smart lighting choices. The IDA also sponsors a certification program for Dark Sky Places which includes an option for communities. The Town of Vail has a number of significant policy gaps including lack of brightness and color temperature regulations, ongoing brightness measurement programs, and ongoing public dark sky education programs. Currently, there are 10 Cities certified in the United States (Table 1.). For information on Dark Sky Certification, please see attached guidelines at the end of the memorandum. Table 1- US Dark Sky Certified Communities • Beverly Shores, Indiana • Homer Glen, Illinois • Big Park/Village of Oak Creek Arizona • Horseshoe Bay, Texas • Borrego Springs, California • Sedona, Arizona • Dripping Springs, Texas • Kaibab Pauite Indian Reservation • Flagstaff, Arizona • Westcliffe and Silver Cliff, Colorado Town of Vail Page 2 November 15, 2016 - Page 30 0 V. REVIEW Light Pollution can be a concern in mountain resort communities and may be a growing issue with development in the Town of Vail. A possible first step would be to establish a baseline and determine where nonconformities and compliance issues exist based on the current code requirements. if issues cannot be addressed under current design review standards, there may be options to strengthen current code language as it pertains to lighting and could be proposed as part of the update to the town's Environmental Sustainability Strategic Plan. This could include options similar to the following: • Requiring timers or motion sensors on certain exterior lighting elements • Establishing brightness (lumen) requirements on exterior lighting • Establishing standards on color temperature (Kelvins) for light fixtures • Establishing lighting zones based on neighborhood characteristics • Stronger standards on total lighting allowed per area • Review Town of Vail owned lighting to identify opportunities for improved municipal lighting • Require a photometric or lighting plan as part of design review process • Reduce allowed heights of light fixtures. • Limit number of light fixtures in high density areas of town Town of Vail Page 3 November 15, 2016 - Page 31 0 VI. APPENDIX: Dark Sky Community Guidelines Town of Vail Page 4 November 15, 2016 - Page 32 0 INTERNATIONAL DARK -SKY ASSOCIATION 3223 N first Ave - Tucson Arizona 85719 - 520-293-3198 - www.darksky.org TO PRESERVE AND PROTECT THE NIGHTTIME ENVIRONMENT AND OUR HERITAGE OF DARK SKIES THROUGH ENVIRONMENTALLY RESPONSIBLE OUTDOOR LIGHTING idaINTERNATIONAL DARK -SKY ASSOCIATION DARK SKY COMMUNITY www.darksky.org International Dark -Sky Association Dark Sky Community Guidelines October 2015 TABLE OF CONTENTS Table of Contents 1 Definition of an IDA Dark Sky Community 2 Goals for IDA Dark Sky Community Creation 2 Benefits 2 Eligibility (All Must be Met) 2 Minimum Requirements For All Communities 3 Provisional Status 4 Guidelines on the DSC Process 5 Nomination 5 DSC Application Process 5 Steps for Applicant 5 To be Included in DSC Submission 6 IDA Review Process 6 Reassessment of DSC Designations 6 November 15, 2016 - Page 33 0 Dark Sky Community Designation Guidelines, IDA DEFINITION OF AN IDA DARK SKY COMMUNITY An IDA Dark Sky Community (DSC) is a town, city, or municipality that has shown exceptional dedication to the preservation of the night sky through the implementation and enforcement of quality lighting codes, dark sky education, and citizen support of dark skies. GOALS FOR IDA DARK SKY COMMUNITY CREATION ➢ To identify communities with exceptional commitment to and success in pursuing dark sky preservation and restoration, and their promotion of quality outdoor lighting ➢ To promote ecotourism ➢ To promote protection of human health, nocturnal habitats, public enjoyment of the night sky and its heritage, and/or areas ideal for professional and amateur astronomy; ➢ To provide local, national, and international recognition for such communities ➢ To promote the ideals of International Dark -Sky Association (IDA) by encouraging communities to identify dark skies as a valuable community asset and goal BENEFITS Achieving this designation brings recognition of the efforts made by the Community council, the local government authorities (police department, planning and zoning, etc.), the citizens, and any other public and private organization to protect the night sky and the environment dependent on it. This designation will enhance awareness of dark sky matters to all residents and visitors of the Community. Designation as an DSC entitles the Community to display the IDA Dark Sky Community logo in official publications, promotions, signs at the entrance or within the Community, and retain the use of this logo by other groups within the Community when identifying the area itself (i.e. a Community can say "Flagstaff, the world's first IDA Dark Sky Community" or in other words to the same effect, for example, an organization within the Community can say "located in Star City, an IDA Dark Sky Community"). IDA will maintain a web page identifying and describing all DSCs available on www.darksky.org. ELIGIBILITY Community must have some type of legal organization that is officially recognized by outside groups. This can be in the form of a town, city, municipality, or other legally organized community (such as a urban neighborhoods and subdivisions). 2 November 15, 2016 - Page 34 c Dark Sky Community Designation Guidelines, IDA MINIMUM REQUIREMENTS FOR ALL COMMUNITIES A) A quality comprehensive lighting code like the IDA/IES Model Lighting Ordinance (MLO) with the following minimum standards for permanent lighting installations (more on developing a lighting code and guidelines may be found on our website http://www.darksky.org/outdoorlighting/mlo): i) Fully -shielded or full -cutoff standard for all lighting fixtures over 1500 lumens initial lamp output (or equivalent wattages), AND; ii) Establishes a threshold of 3000 Kelvins for the allowable correlated color temperature of all lighting fixtures, AND; iii) Restrictions on total amount of unshielded lighting, such as a limit on lumens per acre or total site lumens in unshielded fixtures (or equivalent wattages), AND; iv) A policy to address over -lighting, such as energy density caps, lumens/acre caps, or maximum illuminance specifications, AND; v) A provision that clearly: (1) indicates where, when, and under what circumstances new public outdoor lighting (street lighting and lighting on other public property and rights-of-way) is warranted and will be permitted, and (2) requires that adaptive controls and curfews be employed in all future installations of public outdoor lighting. B) Community commitment to dark skies and quality lighting as shown by: i) City owned lighting conforming with, or committed to conforming with, the lighting code (if the latter, a published plan with a timeline for completion in no more than 5 years), AND; ii) Municipal support of dark skies and good lighting as indicated through city publications, flyers, public service announcements, funding of lighting upgrades, etc. C) Broad Support for dark skies from a wide range of community organizations such as: i) Chamber of Commerce ii) Local electrical utility iii) Local IDA Chapter iv) Lighting retailers v) Home Owners Association vi) Business Improvement Associations vii) Others D) Community commitment to dark skies and education as shown by at least one of the following: 3 November 15, 2016 - Page 35 c Dark Sky Community Designation Guidelines, IDA i) Planning and execution of at least two community dark sky awareness events per year. This may be organized through a local astronomy club, municipality, school, etc. AND/OR; ii) Inclusion of dark sky awareness documents (IDA brochures or Community -created brochures) with other Community informational documents for residents and visitors, AND/OR; iii) Inclusion of dark sky education in Community schools and curriculum. E) Success in light pollution control. At least one of the following conditions must be demonstrated: i) Examples of a minimum of ten projects built under the lighting code, demonstrating effective application of the local lighting code, AND/OR; ii) Alternative demonstration of success in light pollution control, to be discussed with IDA for compliance. F) A sky brightness measurement program must be maintained either by the Community or by another public or private organization (university, research center, IDA chapter, astronomy club, etc.) to follow the evolution of light pollution in the DSC. G) Designation is permanent, but is subject to regular review by IDA and possible revocation if minimum requirements are not maintained. More details may be found in the "Reassessment of DSC designation" section. H) Periodic checks, through the submission of the annual report due October 1St, will be preformed to ensure that minimum standards and objectives of the program are being upheld and adequate progress is being made. This report is a short 1 to 2 -page synopsis of the Community's activities and initiatives throughout the last year. The Borrego Springs, CA report is included on the website for reference http://darksky.org/idsp/communities/. PROVISIONAL STATUS ➢ In some cases, a Community interested in the program may lack all of the resources required to achieve a designation outright. If resource unavailability otherwise hinders the progress of a Community's application, that Community may apply for and be granted Provisional status at the discretion of the IDA Board of Directors. Provisional status recognizes the Community's ongoing work to become an IDA Dark Sky Community and is intended as a leverage point to successfully enable actions such as lighting upgrades/retrofits and policy changes. ➢ Provisional status expires after three (3) years. At any time before the end of this period, a Community may reapply for full status. Material submitted for the removal of provisional status may be an addendum to the initial application as long as the material includes a current assessment of the goals, outreach efforts, and lighting policy listed in the original application and clearly demonstrates that any program requirements left unmet at receipt of the Provisional status have been satisfied. ➢ To be considered for a provisional status, send a nomination package that includes the following information: 4 November 15, 2016 - Page 36 c Dark Sky Community Designation Guidelines, IDA • Documented intent to create and support an IDA Dark Sky Community; • A description of the circumstances that currently prevent the Community from meeting the minimum Dark Sky Community requirements; and • An action plan describing steps the aspiring Community will take to meet all program requirements in the specified Provisional status period GUIDELINES ON THE DSC PROCESS NOMINATION The nomination may be initiated by an IDA qualified nominator who has personally reviewed a Community's outdoor lighting and commitment to night sky preservation. To become an IDA qualified nominator, you must be an IDA member and be approved by the IDA Dark Sky Places manager. The nomination may be a joint effort between Community and the qualified nominator. Nominators are encouraged to correspond with IDA staff and the Community throughout this process—from first consideration of a DSC through the final submission package. DSC APPLICATION PROCESS STEPS FOR APPLICANT A) Initial contact with IDA by phone or email to discuss the process and receive recommendations followed by continued contact to update IDA staff on progress and receive continued recommendations; B) A formal point of contact (POC) person is designated and their phone, address and email information is forwarded to IDA staff. Before and after designation, any changes to this POC, or their information, must be communicated to IDA in order to ensure accurate communication at all times; C) Official supporting letter for the nomination from elected representatives of the Community, such as the mayor and/or council of a municipality. Any additional letters of support from organizations, clubs, groups, universities, etc.; D) Upon completion, the Community sends the application to IDA staff for review of the document. IDA staff confirms that the application is complete and ready for submission; E) Completed application packet in PDF and/or MS Word .doc format sent electronically to International Dark Sky Places committee (DSPC) by IDA staff for review. F) Submit in plenty of time for IDA staff to review and prepare your application to make the bi-monthly deadline that you prefer, find the deadlines at http://darksky.org/idsp/communities/. Requests to 5 November 15, 2016 - Page 37 c Dark Sky Community Designation Guidelines, IDA rush applications will NOT be accepted; meaning that planning ahead is essential if the Community is planning to meet a deadline. TO BE INCLUDED IN DSC SUBMISSION A) Map of Community and factual information, i.e. population, number of schools, etc. B) Letter of nomination support by IDA qualified nominator and elected representatives of the Community such as the mayor and/or council. C) The Community's lighting code and guidelines must meet the minimum requirements as stated in the minimum requirements section. D) Documentation of examples of Community support and projects. E) Proposed alternative wording for a DSC (e.g. Dark Sky Village, Starry Sky City, etc.), if desired. F) An outline of a completed application is available and may be used upon request. IDA REVIEW PROCESS A) Applications are sent to the committee on a bi-monthly basis. B) Before the Community's final application is submitted it is highly recommended that the Community be in regular conversation with IDA staff to perfect the application before the next application deadline. Applications not ready for submission by the deadline for committee consideration will be considered at the next committee meeting. C) IDA staff forwards application to Dark Sky Places Committee for review at the deadline. D) Approval of application by DSPC is by a 2/3 -majority vote, or denial with reasons and recommendations. The DSPC committee may consider the applications for up to two months before a decision is released to the applicant. If approved the location will be notified and the program manager will organize a press release with the location during a 10 -day waiting period during which the Board of Directors will have the formal right to veto should they perceive a problem with the application. The Community has the right to choose when the press release is made public but must organize the announcement to be made at the same time as the IDA press release unless otherwise discussed and agreed upon by both parties. E) If approved the Community is awarded the DSC designation and listed along with their application on the IDA website. By submitting the application, the Community agrees to have the application posted to the website unless otherwise stated; F) If denied, a letter is sent to applicant outlining elements of the application that need improvement and specific recommendations for ways to remedy them. Applications can be resubmitted for future consideration after remediation is complete. G) IDA realizes that certain circumstances surrounding a DSC application may cause some potential authors of letters of support (or opposition) to feel uneasy about publicly declaring their opinions about the IDA designation. In the interest of providing the Dark Sky Places Committee with as full a picture of Community sentiment about applications as possible, it is possible for some letters to be 6 November 15, 2016 - Page 38 c Dark Sky Community Designation Guidelines, IDA suppressed from online publication if it is felt that making the letters publicly available will subject their authors to retaliation or harassment. A prospective DSC seeking this protection for letter writers must make a formal written request to that effect. The Program Manager must approve suppression of publication of any part of an application. Note that suppression of online publication does not prevent either the Committee or the IDA Board of Directors from reading all submitted letters. REASSESSMENT OF DSC DESIGNATIONS To ensure that Communities continue to be exemplary in their protection and restoration of natural lightscapes, IDA will periodically reevaluate each site in the Dark Sky Places Program. This is done to confirm that the Community continues to meet the minimum requirements and is making adequate progress toward LMP compliance goals outlined in this document. To this end, the Community will submit an annual report to IDA by October 1st detailing activities and progress towards meeting DSC requirements during the previous twelve months. The report should include dates and brief descriptions of any interpretive events, lighting retrofit projects, outreach efforts, etc. Samples of printed materials and press articles should also be included. The annual report should not require a lot of time to produce, as it should be a compilation of information generated during the year. Electronic submission of the report and supporting documentation is required in PDF or Microsoft Word format. If the annual report is not sent in a timely fashion, IDA may suspend the site's DSC status until the annual reporting requirement has been met (see the following section). Investigation and Due Process A DSC designation is intended to represent the beginning of an ongoing relationship between the Community and IDA to our mutual benefit. IDA will periodically review the nature of that relationship in the required annual reports as described in the previous section. From time to time, IDA also receives comments from visitors to Communities that raise concerns about the veracity and timeliness of information provided to IDA by site administrators. IDA may, at its discretion, investigate claims in which it is alleged that DSCs are not living up to commitments made to IDA and the public in their applications to the Program. This section details the IDA procedure for carrying out such investigations, and the rights of DSCs in such matters. An allegation of impropriety concerning any of the elements of participation in the Program outlined in this document is subject to IDA investigation and potential remedial action including temporary suspension and/or permanent revocation of the DSC designation. IDA staff shall perform due diligence in gathering facts concerning such allegations it deems credible, and will prepare a report of its findings for consideration by the DSPC. The DSPC commits to weighing the evidence fairly and impartially, and to seek to resolve disputes whenever possible through dialog. A Community subject to an investigation shall be notified in a timely manner and solicited for evidence contrary to the specifics of the allegation at hand. The resolution manner of dialog shall be emphasized from the beginning, and the Community will be given an opportunity to correct any deficiencies with regard to the Program guidelines established by the IDA investigation within a reasonable time period to be prescribed by the DSPC. Failure to achieve consensus through these means risks a DSPC recommendation for suspension or 7 November 15, 2016 - Page 39 c Dark Sky Community Designation Guidelines, IDA revocation of the DSC designation. If made, such a recommendation will be forwarded to the IDA Board of Directors for formal ratification before coming into force. The Board's decision on any disciplinary matters involving a DSC shall be considered definitive and binding. Any DSC so investigated has the right to review the allegations against it and all factual information collected by IDA pertinent to the allegations. Reinstatement Following Suspension If the DSPC recommends a suspension of a Community's IDA designation and the Board ratifies the suspension, the Community administration shall be immediately notified. The status of a suspended DSC shall be changed to "Provisional" in all IDA communications until the designation is reinstated or revoked; however, the process of obtaining reinstatement of a designation is not the same as that outlined in the "Provisional Status" section of these guidelines. To obtain reinstatement of a suspended designation, the DSC must provide evidence to the DSPC's satisfaction that the specific issues identified by the DSPC as grounds for the suspension have been corrected and that all Program guidelines are once again met. The DSPC will consider the evidence presented by the DSC and render a judgment to either • Accept the reinstatement petition, OR • Reject the petition and recommend revocation, OR • Return the petition with further instructions and a defined deadline for a DSC response. A suspension left unresolved after one (1) year from the date of the Board's assent to the suspension automatically becomes a permanent revocation. Revocation entails removal of the DSC from IDA's roll of approved Dark Sky Places, and from mention on the IDA website and in member and external communications. IDA reserves the right to take legal action against any former DSC whose designation is duly revoked but continues to use the IDA name/logo in advertising, communications, and/or signage. 8 November 15, 2016 - Page 40 c VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VEAC Minutes from November 8, 2016 meeting ATTACHMENTS: Description VEAC Minutes from November 8, 2016 Meeting TOWN Of9 November 15, 2016 - Page 41 0 Vail Economic Advisory Council (VEAC) November 8, 2016 MEETING MINUTES VEAC Members Present: Phil Metz, Chris Romer, Greg Moffet, Kim Newbury-Rediker, Michael Kurz, Rayla Kundolf, Alison Wadey, Jenn Bruno, Greg Moffet, Bob Boselli, Brian Nolan, Nick Brinkman, Mike Ortiz, Matt Ivy Town of Vail Staff Present: Kelli McDonald - Economic Development Manager, Laura Waniuk - Event Liaison Specialist, Kathleen Halloran — Finance Director, Stan Zemler — Town Manager, Molly Eppard - Art in Public Places Coordinator Others Present: Ryan Kelsey — The Antlers, Doug Lovell — Vail Resorts, Kendyl Severino - Vail Resorts, Joe Cleary - Resort App Vail Resorts Winter Preview, Vail Resorts Marketing Team (40 minutes) Please see presentation for further detail. Severino said Vail Resorts marketing is using Cactus, the same ad agency as VLMDAC. Vail Resorts continues to make the brand more consistent with a focus on brand character. Vail Resorts Brand Pillars include The Mountain, Village Sophistication and Culture. The Brand Positioning is more inclusive and reflects multiple groups. They have included more focus on the town, groups and multiple segments so the print ads are varied and targeted. Vail Resorts will be testing ads to see which is performing best. Bruno asked about the lack of mention of night life and apres, Severino stated that the brand continues to evolve. Moffet asked how Vail Resorts identifies their demographic, through household income, zip codes. Metz said that it's more about behavior modeling since the majority of the efforts are digital. For example, Millennials are a large group; they need to be split into smaller categories. Vail Resorts refers to them as "young and independent". There are ways to implement traditional marketing using household income and zip codes. The rate at which Vail Resorts collects guest data at the ticket window is close to 80%. They are doing a lot of research on their digital marketing and seeing what resonates with each group. Metz said they have to continue introducing people to the brand and getting them to return to Vail. There is different messaging for guests that have never been to Vail or have visited only once. Metz noted that it's important not to lose the art of storytelling. Zemler asked if the rest of the resorts owned by Vail Resorts have access to this data, Metz said yes. The data will help inform the type of guest who comes mid -week or on off-peak times and allow for research to locate more guests of that type. There is a larger group of people who are in the "skier" group outside of the Vail and Beaver Creek loyalists. Kundolf stated that there isn't as much communication about what Vail Resorts is doing and what the retailers/merchants are doing. She suggested that Vail Resorts VEAC Meeting — November 8, 2016 Page 1 of 5 November 15, 2016 - Page 42 0 goes out and speaks to Vail business owners one on one. Kundolf noted that she doesn't feel that Vail is as "special" as it used to be because many resorts have similar activities like Epic Discovery. Kundolf mentioned that it would be good to encourage the marketing campaigns be more real. Metz explained that Vail Resorts uses forums such as the VEAC, TOV Economic Development Office, VCBA and VVP to reach businesses. Severino explained that the language used in this presentation is internal and that the messaging is in fact authentic storytelling. Severino covered events happening from December to April 2017. There will be no parade for CarniVail due to the dates being so close to Burton US Open. Spring Back to Vail will be held the weekend before closing date; it will be on -mountain activation and not in town. This is the last year of the current Burton contract, Vail Mountain is having discussions with Burton regarding following years. Bruno asked about the other mountain resorts and how their model for similar event differs from the Vail Mountain version of Spring Back to Vail and would like to have further discussion on the topic. Metz discussed Vail Mountain priorities including Chair 9, Guest Experience and Safety. Kurz asked about the yellow jacket program and quantity of staff on the mountain, Metz said he would look into it and return with an update. Metz said that Vail Resorts has begun working on the "white label" websites for lodging partners to be able to purchase tickets. There is another program "low tech, high touch" that is in process and training will continue. McDonald asked about delaying opening day and Lovell said as of today there are no plans to delay. Romer reviewed the Destimetrics data of lodging on the books and said there will be more data on or around Thursday of this week. Romer said that he thinks the March 18- 25 is the peak week for Spring Break and will be an extended period of time. Financial Report, Kathleen Halloran (20 minutes) Upon receipt of all sales tax returns, September collections are estimated to be up 13.4% compared to budget and up 8.3% from the prior year. RETT collections through October 25 total $4,326,216 down 18.6% from this time last year. Please see presentation for further detail. Rent by owner update on the ordinance and business licenses, the town has added just over 300 individual owner licenses. The town is also working with Destimetrics to try to gather information on inventory of number of units. Halloran reviewed the revenue items that make up the 2017 budget, including sales tax, RETT, lift tax and parking. Vail App, Joe Cleary (10 minutes) Please see presentation for further detail. VEAC Meeting — November 8, 2016 Page 2 of 5 November 15, 2016 - Page 43 0 The app is considered the complete digital Vail vacation guide. Cleary said that it's important to keep it simple and appeal to guests. Cleary reviewed all the different icons on the app home screen: deals, friends, maps, eat/drink, transit, shop, events and rentals. There is a function for real-time messaging to friends and families. Included is a custom mapping feature that allows for better navigation and more detail for each business in Vail. There are multiple varying costs and levels for business advertisement and inclusion in the app, but every Vail business gets a free listing... Cleary said analytical tracking on the back end and that information will be communicated to the business owner. The transit section will be broken into parking and transit to direct guests around town. There will be bus routes included as well. In addition, there will be a comprehensive event calendar that will be updated as needed. Notifications can be customized and tracked within the app. Art In Public Places Update, Molly Eppard (30 minutes) Please see presentation for further detail. Eppard updated the group on new acquisitions. The Town's public art collection includes 47 works ranging from painting, sculptures, murals, playground components, to site -integrated art. 34 works are by Colorado artists. November 14 will see the first of the Ford Park markers installed. They are carved sandstone with some metal elements. The Booth Creek playground installations will occur spring of 2017. The underpass installation will be created by Gordon Heuther and will serve as a headlight screen. The artinvail.com website got an update and a new interactive collection map to learn more about the works. Starting in January, the winter art walk will be held on the first and third Wednesdays. The tours are about an hour in length. Winter programming has been sponsored by two local patrons. There will be two workshops held for lantern making and walks. The lantern walk will be a separate event from the tree lighting and will end at the Gore Creek Promenade at the Vail Winterfest Ice Theater, for the grand opening. There will be a number of animated films shown this year. Kurz said that there is a connection between the Planning and Environmental Commission board and Art in Public Places board in terms of private art installations. For example, the Lion property has commissioned a Mexican artist to create a work of art. This will be reviewed by the AIPP board. The Vail Arts Pass is targeted at patrons or appreciators of art to create art experiences. The annual fee is $50, and includes "field trips" to other art collections, museums or private collections. They are working with the Alpine Arts Center to host hands-on experiences and classes. Kurz said that the overall strategy of AIPP has changed from just placing art to creating a community and interactive experience. VEAC Meeting — November 8, 2016 Page 3 of 5 November 15, 2016 - Page 44 0 Town Manager's Report, Stan Zemler (15 minutes) Update on Vail Golf Clubhouse from Ortiz: Nordic staff moved in yesterday. There will be grill service, Mon. through Thurs. and a menu of light fare for Friday to Sunday. Grill and pro shop are the focus to open first. They have been given the date of November 14 to have significant items completed. Ortiz said it will be spectacular for the community. Moffet said it has been 5 years since the election to build it. The focus will be on golf food and they won't be serving dinner. Zemler stated that the council adopted the town budget for 2017 at the last council meeting. Zemler went to the CAST meeting (Colorado Association of Ski Towns) and reported that most every resort town was full this summer. The budget shows a few new FTEs to cover additional needs, like snow plowing, etc. The additional staff was added to the public works or service side. Currently there are no significant capital expenditures in the budget for 2017. There is further investigation being done on the town buildings and needs for repairs. The council continued discussion with regard to the housing strategy, there are a wide variety of people who fit into some of the financial categories. There is a targeted spring start for the Chamonix project. The two-way traffic on the frontage roads will be back to normal in the next few weeks. Major construction on the underpass will shut down in the next few weeks. Boselli asked about Lions Ridge and the status. Zemler reported it is fully leased. Zemler also said that there will be continued renovation on the Timber Ridge buildings over the next couple years. There is no plan for a redevelopment of those building. Zemler was asked about Lionshead summer parking, the council considered increasing the lift tax, but have moved away from that direction. There has been research into previous years of parking, how did the town of Vail end up where it is today. There are many different ways to look at the parking strategy and then approach the council with some recommendations. The summer of 2017 will be different because the Lion property will be finished. The hospital will not have a major impact on parking until fall of 2018. Next year summer parking will be a return to a more "normal" situation. The town will also be more prepared for 2017 parking on the frontage roads. The request has been submitted for the Marriott Residence Inn, with a special development district. They want to build higher floors; they are offering deed restrictions and apartments within the structure. They are starting to go through the town's process and there is some opposition because of the scale of the property. There is no other project like it in the town. The benefit is the deed restricted apartments. Citizen Input N/A VEAC Meeting — November 8, 2016 Page 4 of 5 November 15, 2016 - Page 45 0 Other Business Mullen stated that they have a vacancy in one of her rental properties. Wadey noted that there is a presentation to local businesses on Wednesday, Oct. 9 at the Sebastian. They are also hosting a "Small Business Saturday" workshop. McDonald reminded the group that December's meeting will be with the Town Council on Tuesday, December 20. Next Meeting: Tuesday, December 20, Council Chambers, Time TBD Joint Meeting with Town Council VEAC Meeting — November 8, 2016 Page 5 of 5 November 15, 2016 - Page 46 0 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: AI PP Minutes from October 3, 2016 meeting ATTACHMENTS: Description AIPP Minutes from Oct 3, 2016 meeting TOWN Of9 November 15, 2016 - Page 47 0 TOWN OF VAIL 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Minutes: Art in Public Places Board Meeting Monday, October 3, 2016, 8:30 a.m. Town Council Chambers Art in Public Places 970.479.2344 970.479.2166 fax AIPP board members present: Patricia Donovan, Julie Hansen, Nancy Lassetter, Bill Pierce, Kara Woods, Amanda Zinn AIPP Board members absent: Michael Kurz Others present: Molly Eppard, AIPP Coordinator 1. Approval of minutes from September 12 meeting. 2. No citizen input. 3. Winter programming. Molly reviews the itinerary as it presently stands for AIPP winter programming. She announces that Vicki and Kent Logan will sponsor the Ice Theater at a $15,000 donation. They would also like to discuss a first right of refusal in funding the Ice Theater in the future. Triumph is passing on sponsorship this year. It will be called the Tenth Annual Vail Winterfest Ice Theater presented by Vicki and Kent Logan. The paper lantern walk will be its own event this year as it was decided it was getting lost at the tree lighting. It will take place on the winter solstice which is Wednesday, December 21St. "Vail's Paper Lantern Project invites residents and guests to come together as a community to share holiday spirit and goodwill during this magical time of year. We invite you to build your own paper lantern or participate in a workshop, so you can join the Winter Solstice Lantern Walk in Vail Village on December 21st." The lantern workshop will take place prior with the following schedule of events and information: • Paper Lantern Making Workshop with Helen Hiebert December 21 @ 1:30 - 4:30 p.m. - Vail Public Library, free. Create your paper lantern at a free workshop in the Community Room at the Vail Public Library with local paper artist Helen Hiebert. Bring your paper lantern to the Winter Solstice Lantern Walk through Vail Village following the workshop. Complimentary LED lights for your lanterns will be provided to those participating in the lantern walk. • Winter Solstice Lantern Walk in Vail Village to the Gore Creek Promenade December 21 @ 5:00 — Slifer Square, Vail Village by the Covered Bridge, free. Falling upon the winter solstice, enjoy this artful community celebration of light. Participants in the Winter Solstice Lantern Walk will meet at the Covered Bridge for the festive procession through Vail Village led by a very special guest and friends. Arrive early in Slifer Square to decorate a holiday cookie before the walk from 4:00 — 5:00 p.m. sponsored by Holidaze in Vail. The short jolly procession through Vail Village will include November 15, 2016 - Page 48 0 illuminated lanterns and music, as we wind our way to the Gore Creek Promenade for the opening celebration of the Tenth Annual Vail Winterfest Ice Theater presented by Vicki and Kent Logan. Molly asks for feedback from the board about the events. She is meeting with Doe Browning later in the month to discuss sponsorship. Julie confirms the tree lighting is the Sunday prior. She suggests getting more lanterns for passing out to kids and to ensure music is a part of the walk. Music was unfortunately missed in the walk last year as promised by event producers. She suggests reaching out to the carolers as well. Kara likes the separation of the event and asks about the planning with the event producer. Molly confirms AIPP will need to step-up in participation. Molly has already discussed the event with Chad Young and Vail Rec's participation. We will need to examine the route to make sure it is short and accessible for all participants. The board likes the idea of the firemen participating if available to meet and engage with the kids at the ice theater. 4. Vail Symposium prints — framing and conservation The 18 silkscreen prints by Thomas W. Benton have been removed from the Council Chambers. It is thought that TOV has the only complete set of the prints. The prints are signed and numbered by the artist. Molly was given a conservative estimate of $45,000 for the value of the prints. The Gonzo Gallery in Aspen believes this may be the only complete set and with that in mind, the value could be much more. The works need to be better conserved with museum quality glass and better frames. It would be considered an AIPP expense that would range from $3,534.68 - $4,641.66. Molly shows the board an image of the corner sample of the proposed framing. Molly suggests that we do not get too elaborate with framing due to limitations in spaces to hang the set. The location for hanging is still being examined. Molly confirms there will not be any matting. Bill comments that he went to Aspen to pick up the prints when they were created. Molly is planning to meet with Terry Minger, former town manager and founder of the Vail Symposium, to learn more about the prints. Molly suggests displaying the set in a salon style hanging. Julie asks if the Grand View might be a possible place. The board moves to allocate the monies to reframe the prints. All are in favor to reframe the prints. Trish asks where they might be installed. Molly informs the board that the town is looking at a few options within town property. Julie recommends having an exhibit before they are installed. Amanda suggests reaching out to the Symposium to see if they might want to sponsor a lecture or talk. Julie suggests it could be a winter art pass event. 5. Vail ART Pass brainstorming for winter events. Molly asks for feedback from the Sept. Denver visit. Nancy, Bill and Julie comment that they enjoyed the event and the tour guide at the Clyfford Still Museum was especially good. The board agrees that events may be open to public for a fee if there is space for a fee. Molly reminds the board to sign up for Art in Vail — Vail Mail to receive the press releases from AIPP. 6. Seibert/Rancher memorial sculpture update Fundraising efforts are going to begin in October. Bill Rey is getting a new clay model made of sculpture for presentations. We need to get Council and Town approval on desired location in Slifer Square. Molly asks for a board member to be point person for this project? Nancy volunteers to be the board point person. Amanda reminds the board that Michael is also interested in this project and to bring him up to date at the next meeting. The contributions will be issued to Town of Vail and mailed to Molly's attention. The donations will then be recorded in a separate account allocated towards the memorial. Molly explains that there is great interest to have it located in Slifer Square given its historical significance and proximity to Ski Museum. Julie comments that it needs to be correctly oriented towards the mountain. The board agrees Town of Vail Page 2 November 15, 2016 - Page 49 0 the location of Slifer Square is central and makes sense for placement in a historical and visible context. 7. Coordinator Updates • Pinktober — Molly passes out the information/advertisement about the photography art installation. Molly is working with the Lionshead Welcome Center to have the images rotating also on the media in the center. • 1-70 design -The artist is coming the week of Oct.17. We will be looking at lighting options and templating the art installation. Molly asks a board member to volunteer to be point member for project? Bill Pierce is nominated to be the point person for the 1-70 Underpass art installation. • Ford Park Portal construction update — Phase 1 installation is scheduled for Sept. / Oct. and should be completed by Thanksgiving. East Betty Ford Way, Nature Center and Creek Walk will be installed. • Booth Falls playground is going well. Molly compliments Andy Dufford and his team at Chevo Studios. • Valerie Theberge and her assistant were in Vail last week to try to mitigate the water which has been getting behind the murals. She removed the silicone sealant and grouted the murals feathering a thick layer of grout. She worked on the murals for four days. We are waiting to see if this works. If not, we need to examine other options. Bill comments that the water is hitting the rounded top of the stairwell and draining down the sides of the walls. He recommends that we install beneath the joint a gutter/flashing to prevent the water from pouring down the wall. He remarks that it is naturally going down because of the rounded ceiling and this could easily prevent the water from pouring down the walls. Bill remarks that this should be done regardless sooner than later to prevent a problem. He comments that the gutter may be the best way to go to prevent the water from blowing back towards the mural. Julie comments that they have heavy duty gutters without heat tape that do fine. Molly will discuss these recommendations with public works to move forward quickly on the mitigation. • Amanda has accepted a job with the Town of Vail, so will no longer be able to serve on the AIPP Board. The board nominates Julie as chair and Kara as co-chair. Meeting adjourned. Town of Vail Page 3 November 15, 2016 - Page 50 0 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess at 3:40 pm TOWN Of UAJL November 15, 2016 - Page 51 0