HomeMy WebLinkAbout2016-12-06 Agenda and Supporting Documentation Town Council Regular Meeting AgendaEvening Agenda TOM OFUAJt
VAIL TOWN COUNCIL REGULAR MEETING
Town Council Chambers
75 South Frontage Road W., Vail, CO 81657
6:00 PM, December 6, 2016
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town
services, policies or other matters of community concern, and any items that are not on the agenda. Please
attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the
meeting and to allow equal opportunity for everyone wishing to speak.
1. Citizen Participation
2. Proclamations
2.1. Proclamation No. 8, Series of 2016, Declaring December 9, 2016 as
"WhoVail Day"
Presenter(s): Dave Chapin, Mayor
Background: The Four Season Resort and Residences Vail hosts a holiday
celebration annually with a Whoville-inspired gingerbread house and
holiday music from Vail Mountain School chorus for all of Vail's guests and
community to enjoy. This year's festivities are taking place on December 9.
5 min.
3. Consent Agenda
3.1. Minutes from November 1, 2016 meeting 5 min.
3.2. Minutes from November 15, 2016 meeting
3.3. Resolution No. 36, Series of 2016, A Resolution Approving an
Intergovernmental Agreement Between the Town of Vail and Eagle County
Regarding Animal Services; and Setting Forth Details in Regards Thereto.
4. Town Manager Report
4.1. Propose Annual Community Meeting Date as March 14, 2017 5 min.
5. Presentations / Discussion
5.1. Update on the Chamonix Neighborhood at West Vail Development Plan. 60 min.
Presenter(s): George Ruther, Director of Community Development
December 6, 2016 - Page 1 of 9
Action Requested of Council: To effectively and efficiently move forward
with the Chamonix Neighborhood development a number of key decisions
must be addressed before moving forward with any next steps. The key
decisions include: Are there any significant changes that need to be made
to the floor plan designs before continuing forward with design development
drawings and construction budgeting process? Does the Vail Town Council
authorize the Team to move forward with the unit mix as presented?
6. Action Items
6.1. Resolution No 34, Series of 2016, A Resolution of the Vail Town Council
Appointing the Vail Local Housing Authority as the Town's Agent to Negotiate
and Purchase Deed Restrictions in the Town.
Presenter(s): George Ruther, Director of Community Development
Action Requested of Council: Approve, approve with modifications or deny
Resolution No. 34, Series of 2016, as presented
Background: The Vail Town Council is being asked to support the amended
recommendation for the process and procedures for determining deed
restriction acquisitions as adopted by the Vail Housing 2027 Strategic Plan.
Staff Recommendation: The Community Development Department
recommends the Vail Town Council approves Resolution No. 34, Series of
2016 as presented.
6.2. Ordinance No. 33, Series of 2016, First Reading, An Ordinance Making
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real
Estate Transfer Tax Fund, Dispatch Services Fund, and Heavy Equipment
Fund.
Presenter(s): Carlie Smith, Senior Budget Analyst
Action Requested of Council: Approve or approve with amendments
Ordinance No.33, Series 2016
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance
No.33, Series 2016
7. Public Hearings
7.1. Ordinance No. 32, Series of 2016, Second Reading, An Ordinance
Providing for the Levy Assessment and Collection of the Town Property
Taxes Due for the 2016 Tax Year and Payable in the 2017 Fiscal Year.
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Approve or approve with amendments
Ordinance No. 32, Series 2016
Background: The town is required by Colorado state law to certify the mill
levy by December 25 each year.
Staff Recommendation: Approve or approve with amendments Ordinance
No. 32, Series 2016
8. Adjournment
8.1. Adjournment at 8:40 pm
30 min
30 min.
10 min.
December 6, 2016 - Page 2 of 9
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media
website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with
48 hour notification dial 711.
December 6, 2016 - Page 3 of 9
TOWN OF
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Proclamation No. 8, Series of 2016, Declaring December 9, 2016 as "WhoVail
Day"
PRESENTER(S): Dave Chapin, Mayor
BACKGROUND: The Four Season Resort and Residences Vail hosts a holiday celebration
annually with a Whoville-inspired gingerbread house and holiday music from Vail Mountain School
chorus for all of Vail's guests and community to enjoy. This year's festivities are taking place on
December 9.
ATTACHMENTS:
Description
Proclamation WhoVail Day
December 6, 2016 - Page 4 of 9
December 6, 2016 - Page 5 of 9
(#°
TOWN OF VAIL
Proclamation No. 8, Series of 2016
A Proclamation Declaring December 9, 2016, as "WhoVail Day"!
WHEREAS, this holiday season there will be a new twist to the story "How the Grinch
Stole Christmas," in that this season it's not Whoville, it's WhoVAIL!
WHEREAS, Four Seasons Resort and Residences Vail will unveil a life-size Dr. Seuss'
Whoville-inspired gingerbread house, as part of its holiday offerings for children and
their families. The giant gingerbread house combined efforts from their staff and
children from the community;
WHEREAS, the gingerbread house measures 140 square feet with over 2,500
gingerbread tiles and features an entrance through which children can enter, built in-
house by master carpenter Frank Bontempo;
WHEREAS, the gingerbread tiles inside will be decorated by the children from Red
Sandstone Elementary School, with a guest appearance from The Grinch and Fizzy
Bruno starring as the Grinch's dog Max;
WHEREAS, the local Vail Mountain School presents its student choir who will perform
holiday carols for all to enjoy as part of the celebration;
WHEREAS, the giant gingerbread house will be unveiled on Friday, December 9, 2016
at 4pm, at the Four Seasons Resort located at One Vail Road, symbolizing the
beginning of the holiday season and providing an opportunity for all the community to
come and enjoy;
NOW, THEREFORE, BE IT PROCLAIMED by Mayor Dave Chapin and the Town
Council of the Town of Vail, Colorado, that Friday, December 9, 2016, will be
recognized as "WHOVAIL Day" to be celebrated by all who in live and visit our
community, Vail, Colorado.
Dated this 6th day of December 2016.
Vail Town Council Attest:
N G s Y
�,p1I
<c�Nof1,� ,
�° r
f
PoRA'CEO
O�COMMU$'�
Dave Chapin, Mayor Patty McKenny, Town Clerk
December 6, 2016 - Page 5 of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Minutes from November 1, 2016 meeting
ATTACHMENTS:
Description
Minutes from November 1, 2016 meeting
TOWN Of 9
December 6, 2016 - Page 6 of 9
Vail Town Council Meeting Minutes
Tuesday, November 1, 2016
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present:
Staff members present:
Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Dick Cleveland
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Stan Zemler, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
1. Citizen Participation
Mike Cacioppo addressed the Town Council requesting support for his candidacy for Colorado
State Representative.
Randy Guerreo, resident, expressed concern about the Special Development District being
proposed at the former Roost Lodge location specifically the size, parking, and traffic impacts
that would come with the project.
Doug Lovell, Vail Resorts, Inc., introduced himself as the new Chief Operating Officer for Vail
Mountain, taking over for Chris Jarnot who would be leaving soon to work in the VRI Broomfield
Office, a result of organizational restructuring.
2. Appointments for Boards and Commissions
2.1. Vail Local (Liquor) Licensing Authority (VLLA) Appointment
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Appoint one person to serve on the Vail Local Licensing Authority
to fill one vacancy for a term to expire June 2017. Recent vacancy on the VLLA requires a mid
cycle appointment to the Authority. Applicants were interviewed during the afternoon meeting.
Bruno moved to appoint Ross Cohen to the Vail Local Licensing Authority; Foley seconded the
motion and it passed (7-0).
2.2. Art in Public Places (AIPP) Board Appointment 5 min.
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Appoint one person to serve on the Art in Public Places Board to
fill one vacancy for a term to expire March 2017. Recent vacancy on the AIPP requires a mid
cycle appointment to the Board. Applicants were interviewed during the afternoon meeting.
Town Council Meeting Minutes of November 1, 2016 Page 1
December 6, 2016 - Page 7 of 9
Bruno moved to appoint Margaret Rogers to the Art in Public Places Board; Foley seconded the
motion and it passed (7-0).
3. Consent Agenda
3.1. Resolution No. 33, Series of 2016, Resolution approving an Intergovernmental
Agreement between the Town of Vail and Eagle County regarding the Town of Vail recycle drop
off site; and setting forth details in regard thereto
Background: Resolution No. 33, Series of 2016 allows the Town Manager to sign an
amendment extending an intergovernmental agreement with Eagle County that provides for
reimbursement of costs associated with hauling at the Vail Recycling Drop Off.
Moffet moved to approve Resolution No. 33; Cleveland seconded the motion and it passed
(7-0).
3.2. Minutes from October 4, 2016 meeting
Moffet moved to approve October 4, 2106 minutes; Bruno seconded the motion and it passed
(6-0; Foley recused).
3.3. Minutes from October 18, 2016 meeting
Moffet moved to approve October 18, 2016 minutes; Foley requested some corrections to the
minutes associated with an (address, name, and input about council contributions). Moffet
moved to accept the amendments of the minutes; Bruno seconded the motion and it passed
(7-0).
4. Town Manager Report
There was not a manager's report.
5. Presentations / Discussion
5.1. Transportation Impact Fee Project Discussion
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: Confirm or amend both the presented Transportation Project List,
and the suggested approach that determines the percentages of development -related
improvements that should be paid for by new development by means of a transportation impact
fee.
Background: The Town of Vail has hired the consulting firm TischlerBise to develop an updated
transportation impact fee. The impact fee is anticipated to codify the current traffic mitigation
fee, help fund future transportation related projects as identified in the Vail Transportation
Master Plan, and allow new development to "pay its way". The goal of this discussion is to
review and provide a better understanding of the Transportation Master Plan project list and to
what extent a transportation impact fee may be able to help fund these projects.
Kassmel presented a summary of the project list and suggested approach that would determine
percentages for developer impact fees. The project list was being updated with the
Transportation Master Plan review, and included such items as shown below (full list provided in
council packet memo):
Town Council Meeting Minutes of November 1, 2016 Page 2
December 6, 2016 - Page 8 of 9
Transportation Improvements
Tuvrrr uFVdil, Culorado
PROTECT TYPE
PROJECT LEVEL
SYSTEM LEVEL
Percent Funded
By De, Project
Percent Funded
By Impact Fee
Percent Funded
by Other Revenue
ID
PROJECT DESCRIPTION
DETAILED DESCRIPTION
5.100
North Frontage Road
6. WO
6,299
6,300 or more
West Vail Commercial Roundabout Ea
Medians
New Roundabout and Medians anticipated with major
redevelopmenrof Gart/Safeway/Vail De Schone
0%
&
.3%
C%
B
Buffehr Creek Tum lanes
New Left tum lane at BuFfehr Creek Road
0%
52%
1.8%
Dui -Fehr Creek NRT connection to
Marriott Roost
New walk from Buffehr Creek to Marriott Roan
Development
100%
a%
C%
D
Marriott Roost Turn Lanes
Nell, left turn lane for Mal -lien Roost Development
IOM?
a&
0%
E
Timber Ridge Turn Lanesredeve'oament
New left tum lane for west half of Timber Ridge
10C%
a
0%
A review was also made of the impact fee schedule highlighted below.
SysterrrLevei Split
Existing
Traffic
Future
Traffic
% Future
Growth
8206
17C)3
52%
Transportation Impact Fee Schedule
4f8.rirr Nr ppurtable• TrTaerrapurfaliun {rrrp zd Fees
,Re iriemfai (Der b+{rrr.T Jg rrrJif)
Attached in Core Ara
Attached Outside Core
Deiaehed
Detached
DelAt.ht11
Detached
Delat.hed
Detached
Detached
Minimum SI] 1.1 Maximum Sq ]:i
all sire
:LII sicca
0
2,094
a r_
2.294
3.400
3.299
•1,1{10
4,299
5.100
5.299
6. WO
6,299
6,300 or more
S4,038
55.048
55,891
56.56_
59.424
$11,443
8 43.126
$14,3(14
: 44.641
Hotel (per niorttl
Hotel in Core Area 51.038
Hole4Outside Core 55.048
Are/Fireside/dal (aersquare fa -of v jfcror LFrerr)
Commercial in Core Ara
eommereiel Outside {ore 520.36
011e S.4. I
Other Services $6.73
>
Town Council expressed support of the project list presented and the associated funding
responsibilities approach to developing the transportation impact fee. There was requests for
including more forward thinking projects that incorporate new modes of transportation and
features, bike lines, etc.
6. Action Items
6.1. Chamonix Neighborhood — 60 Day Chamonix Neighborhood Scope of Services Report
Presenter(s): George Ruther, Director of Community Development
Background: This presentation will cover the following topics:
• Conceptual site plans depicting two different density scenarios
• Design and development of conceptual townhouse and duplex unit floor plans
• Preliminary building sections and architectural elevations
• Conceptual civil engineering and site grading plan for each of the two density scenarios
• Updated project -level development budget and detailed construction budget based upon
estimates of probable cost for each residential unit type and each site plan option
Town Council Meeting Minutes of November 1, 2016 Page 3
December 6, 2016 - Page 9 of 9
■ Construction schedule and recommend a preferred phasing plan presuming an initial
construction start no later than May 1, 2017.
■ Due diligence process on system -built off site construction including schedule implications,
cash flow and an initial estimate of cost for a system- built approach and a comparison to
on-site stick framed construction
■ Proposed development pro forma whereby the Town of Vail provides the financing for the
project
■ Proposed plan outlining the specific strategies and roles of the various parties involved in
the marketing of the homes
Ruther led the presentation and discussion on the agenda topic. Other presenters included
Michael O'Connor, Triumph Development, who also presented information about the goals and
reviewed the project site plan options, Will Hentschel 359 Design, who reviewed the design
aspects of the units, and Mike Cuthbertson, RA Nelson, who addressed the construction
components, Kathleen Halloran, Finance Director (Vail). Highlights from the presentations
included:
■ Project guidelines and goals
■ Unit options and estimated costs
■ Overview of the site plans
■ Site plan for Option B site plan = 32 units
■ Intro of the "systems built" units
■ Pros and cons of Options
■ Site plan for Option A = 40 units and building types
■ Described project amenities
■ Construction phasing proposals and related costs
■ Subsidies and financial affordability of the project; Buyer profiles; Subsidy Per unit by AMI
level
Ruther presented staff recommendations in order to advance site plan A and related tasks. He
explained the component that would initiate taking reservations and market the project in an
effort to further engage potential home buyers. Council's concerns were related to the
affordability of the units. Chapin invited public input at this time as follows:
■ Dave Coltrane, resident on North Frontage Road , expressed support for the plan which
included "more density" in order to accommodate more interested parties.
■ Joanna Biel, Vail Commons, expressed concern about the affordability of the units and
would be interested in this project as their next step. Request a review of eliminating the
garage to reduce costs. At this time the units would be too difficult to afford.
■ AIIy Katz, Edwards resident, expressed desire to work and live in Vail and expressed
concern about affordability of the project.
Ruther noted several public input emails that had been sent to Town Council. In summary,
there was direction given on the questions presented:
■ Which site plan, A or B, best achieves the Town Council's objectives for development in the
Chamonix Neighborhood? Option A was preferred.
■ Are there any significant changes that need to be made to the floor plan designs before
moving forward with design development drawings? There were no major floor plan design
changes.
■ Which approach to the home construction should the development team pursue? On-site or
off-site? Off-site construction was preferred.
■ Does the Vail Town Council authorize moving the Chamonix Neighborhood forward in the
development review process? There was support to move the project forward. It was noted
Town Council Meeting Minutes of November 1, 2016 Page 4
December 6, 2016 - Page 10 of
the negotiations on the development agreement would occur concurrently with moving
forward the plans through the development process.
■ Does the Vail Town Council support this cost/pricing structure or does the Town Council
wish to add further subsidy to the development to increase the range of buyers to include
home purchasers earning less than 120% of AMI annually? This item would receive more
discussion and input at a future meeting.
7. Public Hearings
7.1. Second Reading of Ordinance No. 28, Series 2016, and Ordinance adopting a budget
and financial plan and making appropriations to pay the costs, expenses and liabilities of the
Town of Vail, Colorado for its fiscal year January 1, 2017 through December 31, 2017.
Presenter(s): Stan Zemler, Town Manager, and Kathleen Halloran, Finance
Director
Halloran noted some of the changes made from first reading as follows:
✓ $29,000 for creation of a STEM Lab at Red Sandstone Elementary School
✓ $25,000 toward the recently -completed sports field reconstruction at Vail Mountain School
✓ An increase of in-kind funding for the Vail Jazz Festival for a total of four full day rentals of
Donovan Pavilion and four full day rentals of Grand View with an estimated value of
$32,000.
There was discussion about the Starting Hearts funding request and direction this funding
should be included in the fire or police department program and not a request for funding each
year. Halloran also addressed an analysis made of historical wages compared to revenue and
headcounts, the CIP and RETT funds, as well as an update about the VRD five year capital plan
improvements.
Moffet moved to approve Ordinance No. 28, Series 2016, second reading, Ordinance adopting
a budget and financial plan and making appropriations to pay the costs, expenses and liabilities
of the Town of Vail, Colorado for its fiscal year January 1, 2017 through December 31, 2017,
with the direction to remove the Starting Hearts funding. Bruno seconded the motion. Chapin
invited public comment; there was no input. Cleveland expressed his objection to the Red
Sandstone Elementary School $29K funding request for the STEM expenditure and suggested
the funding would be conditional on the outcome of the ballot measures. After some further
discussion, the motion passed (7-0). Foley suggested the need to continue to review employee
salaries and benefits moving forward.
7.2. Resolution No. 32, Series of 2016, Resolution Adopting a Budget and making
Appropriations to Pay the Costs, Expenses and Liabilities of the Vail Local Marketing District, for
its Fiscal Year January 1, 2017 through December 31, 2017
Presenter(s): Kathleen Halloran, Finance Director and Kelli McDonald, Economic Development
Manager
Background: On September 20, 2016, the Vail Local Marketing District received and approved
the operating plan and budget for the fiscal year 2017.
Moffet moved to approve Resolution No. 32, Series of 2016, Resolution Adopting a Budget and
making Appropriations to Pay the Costs, Expenses and Liabilities of the Vail Local Marketing
District, for its Fiscal Year January 1, 2017 through December 31, 2017. Bruno seconded the
Town Council Meeting Minutes of November 1, 2016 Page 5
December 6, 2016 - Page 11 of
motion. Foley noted he would vote no stating his reason is that VLMD budget should cover
costs of events. There was no public input. The motion passed (6-1; Foley — nay).
7.3. Ordinance No. 29, Series of 2016, Second Reading, An Ordinance Amending Chapter 2
of Title 7 of the Vail Town Code by the Addition of a New Section 7-2B-3, to Require Possession
of a Valid License or Permit While Operating a Motor Vehicle
Presenter(s): Matt Mire, Town Attorney
Background: This violation is currently prosecuted in county court. The Town of Vail is
empowered to adopt municipal traffic regulations that reasonably promote the public, health,
safety, and general welfare of its citizens. Ordinance No. 29, Series of 2016 will allow these
violations to be prosecuted in municipal court.
Moffet moved to approve Ordinance No. 29, Series of 2016, Second Reading, An Ordinance
Amending Chapter 2 of Title 7 of the Vail Town Code by the Addition of a New Section 7-2B-3,
to Require Possession of a Valid License or Permit While Operating a Motor Vehicle. Bruno
seconded the motion and it passed (7-0). There was no public input.
7.4. Ordinance No. 30, Series of 2016, Second Reading, An Ordinance Amending Section 1-
9-8 of the Vail Town Code to Increase Court Costs
Presenter(s): Matt Mire, Town Attorney
Background: The municipal court costs imposed by Section 1-9-8 of the Vail Town Code have
not been amended since 1992. It is necessary to increase court costs to keep pace with the
greater administrative and operating expenses associated with operating the municipal court.
Moffet moved to approve Ordinance No. 30, Series of 2016, Second Reading, An Ordinance
Amending Section 1-9-8 of the Vail Town Code to Increase Court Costs. Bruno seconded the
motion and it passed (7-0). There was no public input.
7.5. Ordinance No. 31, Series of 2016, Second Reading, An Ordinance Amending Title 7,
Chapter 2, Article A, of the Vail Town Code to Require Seatbelts and to Create a New Traffic
Infraction for Violation Thereof
Presenter(s): Matt Mire, Town Attorney
Background: This violation is currently being prosecuted in county court. The Town of Vail is
empowered to adopt municipal traffic regulations that reasonably promote the public, health,
safety, and general welfare of its citizens. Ordinance No. 31, Series of 2016 will allow these
violations to be prosecuted in municipal court.
Moffet moved to approve Ordinance No. 31, Series of 2016, Second Reading, An Ordinance
Amending Title 7, Chapter 2, Article A, of the Vail Town Code to Require Seatbelts and to
Create a New Traffic Infraction for Violation Thereof. Bruno seconded the motion and it passed
(7-0). There was no public input.
Town Council Meeting Minutes of November 1, 2016 Page 6
December 6, 2016 - Page 12 of
There being no further business to come before the council, Moffet moved to adjourn the
meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned at
9:00 p.m.
Respectfully Submitted,
Attest:
Dave Chapin, Mayor
Patty McKenny, Town Clerk
Town Council Meeting Minutes of November 1, 2016 Page 7
December 6, 2016 - Page 13 of
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Minutes from November 15, 2016 meeting
ATTACHMENTS:
Description
Minutes from November 15, 2016 meeting
TOWN Of 9
December 6, 2016 - Page 14 of
Vail Town Council Meeting Minutes
Tuesday, November 15, 2016
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present:
Staff members present:
Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Dick Cleveland
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Stan Zemler, Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Deputy Town Clerk
1. Citizen Participation
Jonathan Stauffer, resident, expressed concern about acquiring USFS property to
potentially be used for housing via land trades. He requested the town review and consider
other parcels of land for housing.
Talitha Koehler, resident, expressed concern about the recent national election results and
was hopeful the local community would continue to support the rights of all people.
2. Proclamations
2.1. Proclamation No. 6, Series of 2016, Recognizing Eagle County Gives Day
Presenter(s): Dave Chapin, Mayor
Background: Proclamation recognizes the annual giving program, Colorado Gives Day, in
Eagle County. The community is encouraged to participate on December 6th with donations
to locally based non profit organizations which serve Vail Valley residents daily.
Moffet moved to approve Proclamation No. 6, Series of 2016, Proclamation Recognizing
Eagle County Gives Day; Foley seconded the motion and it passed (7-0). Paula Palmateer
encouraged the community to contribute to the 48 local groups participating in Eagle County
Gives Day.
2.2. Proclamation No. 7 Series of 2016, Recognizing America Recycles Day
Presenter(s): Mark Hoblitzell, Environmental Sustainability Coordinator
Background: November 15, 2016 is recognized as America Recycles Day. America
Recycles Day is a nationwide project of Keep America Beautiful, recycling and waste
education events are being held nationwide. Waste Diversion and Recycling is a major goal
Town Council Meeting Minutes of November 15, 2016 Page 1
December 6, 2016 - Page 15 of
of the Town of Vail Environmental Sustainability Strategic Plan and the town is joining Keep
America Beautiful in celebrating America Recycles Day
Langmaid moved to approve Proclamation No. 7 Series of 2016, Recognizing America
Recycles Day; Moffet seconded the motion and it passed (7-0). It was noted the town held
its e -recycling and paper shredding event and collected over 8,000 lbs. of e -waste and
2,000 lbs. of paper.
3. Consent Agenda
3.1. Resolution No. 35, Series of 2016, A Resolution Approving an Intergovernmental
Agreement between the Town of Vail and the Colorado Department of Transportation
Regarding Highway Maintenance: and Setting Forth Details in Regard Thereto
Presenter(s): Greg Hall, Director of Public Works
Background: The Colorado Department of Transportation ("CDOT") is required to maintain
State highways including highways extending through a city or an incorporated town. the
Town of Vail and CDOT wish to enter into an Intergovernmental Agreement authorizing the
Town to maintain the highways within the town limits, and for the State of Colorado to pay a
fee of $131,152.00 for such services. This is an increase over the last five year agreement
and will the fourth, five year contract the town has undertaken
with CDOT.
Moffet moved to approve the consent agenda, Resolution No. 35. Bruno seconded the
motion and it passed (7-0).
4. Town Manager Report
There was an update about the following:
1. opening date of Vail Mountain with a delay until Nov. 25
2. Paid parking would also be activated when the mountain opens
3. Sale of parking pass occurring at municipal building offices downstairs
4. Early season bus service would be implemented Nov 18
5. Frontage road alignment would return to two lane travel tomorrow
5. Presentations / Discussion
5.1. Parking Update
Presenter(s): Greg Hall, Public Works Director
Action Requested of Council: Provide comment and input on the material presented.
Background: In August of 2016, the Town Council and Vail Resorts senior leadership
agreed to meet with town staff to initiate joint discussions regarding parking to address
operations as well as short term and long term outcomes. Today's presentation will be the
second in a series of council sessions that will be used to provide the historical background
and context to assist Town Council in assessing the town's parking policies and strategies
now and into the future.
Town Council Meeting Minutes of November 15, 2016 Page 2
December 6, 2016 - Page 16 of
Greg Hall, Director of Public Works and Transportation, presented information that provided
context and updates to recent meetings held about parking in Town of Vail. He addressed
the following items as well as some historical information and highlights from the 2012
Strategic Parking Plan (information addressed in council packet memo):
1) Review a summary of the various studies conducted with regards to expansion of parking
and the previous council direction,
2) Discussion of the $ 4.3 M committed by Vail Resorts for parking expansion and the
associated obligations,
3) Parking and Transportation Task Force formation including representation, tasks and
timelines.
Hall noted the following:
✓ Deficit today is 300 spaces
✓ Over next 10 years, another 600 spaces are needed
✓ Projections based on 2012 strategic parking plan
✓ In 2007-08, town's goal was to increase current public parking supply by 400 spaces to
maintain 15 days of parking on Frontage Road.
There were some ideas expressed by council as to "thinking out of the box" strategies:
• Lease space outside of Minturn from State Land Board
• Evaluate funding a "free" regional transit system
• Evaluate the use of the railroad
• Evaluate parking on north frontage road at middle creek apartments
• Parking at public works offices
• Parking at the driving range
• Additional parking at Red Sandstone School
• Offer carpooling incentives
In addition, there was a review of the differing locations with some of the "pros & cons" identified
as part of the slideshow presentation, including:
Ford Park (structured and surface solutions)
Lionshead Structure (structured solutions)
North Frontage Road Solutions
South Frontage Road Solutions
EverVail
Hall also addressed the VRI Parking Capital Investment Agreement, $4.3 M, that was directly
tied to the EverVail project. He noted the funding would only be provided for net new public
parking and only if a specified project was approved.
There was finally some discussion about engaging the parking and transportation task force and
council supported the suggested purpose, formation and appointment, as follows:
Purpose: Parking and Transportation Task Force be reinstituted to review and provide input and
recommendations to the Vail Town Council on the following topics: parking operations, transit
operations and traffic operations focusing on both the winter and summer seasons. The direction of the
task force should be to meet the goals and objectives of the parking plan as well as using the
transportation master plan as guidance with regard to recommendations put forward.
Input on the recommendations should be vetted in a public setting.
Town Council Meeting Minutes of November 15, 2016 Page 3
December 6, 2016 - Page 17 of
The task force is advisory while decision-making authority lies with the Vail Town Council.
The make-up of the task force is recommended to include the following:
- -2 Vail Council members
- -2 representatives of Vail Resorts Senior Leadership Team
- -2 representatives of the restaurant community
- -2 representatives of the merchant community
- -1 representative from lodging
In selecting the above representatives, it is important to have geographical representation from both
Villages as well as West Vail
- -1 representative from community at -large
In the past, the task force appointments have been made by the mayor and staff recommends this
process continue.
Support will be provided by the above mentioned town departments, various Vail Resorts departments,
support from the Vail Chamber and Business Association, other major large employers and large
parking supply owners such
Council also supported moving forward with accepting letters of interest and making
appointments to the task force in December and agreed that the mayor would appoint the
members rather than conducting interviews. Council members were encouraged to make
suggestions about who might serve. Zemler requested they reconsider appointing a hospital
designee on the task force; the council supported this designee in light of the impacts and
influence in the community of VVMC. There was support of staff returning with the following:
✓ job description that allows the ability to be very descriptive about the task force roles
✓ draft of possible outcomes from the task force
✓ consideration of an annual year by year analysis focused on how parking functions and
operations
Chapin invited public input at this time and no one offered input.
6. Action Items
6.1. First reading of Ordinance No. 32, Series 2016, an Ordinance providing for the levy
assessment and collection of the town property taxes due for the 2016 tax year and payable
in the 2017 fiscal year.
Presenter(s): Kathleen Halloran, Finance Director
Background: The town is required by Colorado state law to certify the mill levy by December
25 of each year.
Moffet moved to approve Ordinance No. 32, Series 2016, First Reading, an Ordinance
providing for the levy assessment and collection of the town property taxes due for the 2016
tax year and payable in the 2017 fiscal year. Bruno seconded the motion and it passed
(7-0). There was no public input offered on this topic.
Town Council Meeting Minutes of November 15, 2016 Page 4
December 6, 2016 - Page 18 of
There being no further business to come before the council, Moffet moved to adjourn the
meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned at
7:25 p.m.
Respectfully Submitted,
Attest:
Dave Chapin, Mayor
Patty McKenny, Town Clerk
Town Council Meeting Minutes of November 15, 2016 Page 5
December 6, 2016 - Page 19 of
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Resolution No. 36, Series of 2016, A Resolution Approving an Intergovernmental
Agreement Between the Town of Vail and Eagle County Regarding Animal Services; and Setting
Forth Details in Regards Thereto.
ATTACHMENTS:
Description
Resolution No. 36, Series of 2016
December 6, 2016 - Page 20 of
RESOLUTION NO. 36
Series of 2016
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT
BETWEEN THE TOWN OF VAIL AND EAGLE COUNTY REGARDING ANIMAL
SERVICES; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State
of Colorado is a home rule municipal corporation duly organized and existing
under the laws of the State of Colorado and the Town Charter (the "Charter");
WHEREAS, the members of the Town Council of the Town (the "Council")
have been duly elected and qualified;
WHEREAS, the Town and the County of Eagle (the "County") wish to enter
into an Intergovernmental Agreement (the "IGA") authorizing the County to provide
animal control services within the Town limits;
WHEREAS, the Council considers it in the interest of the public health, safety
and welfare to provide animal control services; and
WHEREAS, The Council's approval of Resolution No. 36, Series of 2016, is
required to enter into an IGA
NOW THEREFORE, B E IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF VAIL, COLORADO THAT:
Section 1. The Council hereby approves the IGA and authorizes the
Town Manager to enter into the IGA with Eagle County on behalf of the Town in
substantially the same form as attached hereto as Exhibit A and in a form
approved by the Town Attorney.
Section 2. This Resolution shall take effect immediately upon its
passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 1st day of December, 2016.
Dave Chapin
Town Mayor
ATTEST:
Patty McKenny
Town Clerk
Resolution No. 36, Series of 2016
December 6, 2016 - Page 21 of c.
INTERGOVERNMENTAL AGREEMENT BETWEEN
THE COUNTY OF EAGLE, STATE OF COLORADO
AND THE TOWN OF VAIL
FOR THE PROVISION OF ANIMAL SERVICES
This Agreement made this day of , 2016 by and between
the County of Eagle, State of Colorado, a body corporate and politic (the "County") and the
Town of Vail, a municipal corporation (the "Town").
WITNESSETH
WHEREAS, the Town desires to contract with the County for the performance of the
hereinafter described Services on the terms and conditions hereinafter set forth; and
WHEREAS, the County agrees to perform such Services on the terms and conditions
hereinafter set forth; and
WHEREAS, this Intergovernmental Agreement is authorized pursuant to Section 29-1-
201 and 30-11-101, Colorado Revised Statutes, as amended, and Article XIV, Section 18, of the
Colorado Constitution.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants, conditions and
promises contained herein, the parties hereto agree hereby as follows:
SECTION 1. TERRITORY COVERED.
The Services described herein will be provided within the municipal boundaries of the Town of
Vail.
SECTION 2. DEFINITIONS.
Emergency Call is defined as a situation involving life safety for a person or pet animal which
cannot be defused by local law enforcement.
Emergency On -Call Service is defined as any Emergency Call received by the County for which
Animal Services assistance is required and no Animal Services Officer is on duty to respond.
Shelter means the Eagle County Animal Shelter located at 1400 Fairgrounds Road, Eagle,
Colorado, and any other shelter facility operated or designated by County.
Unclaimed Day is defined as a calendar day or any part thereof during which an unclaimed
animal is confined in Shelter on behalf of the Town.
SECTION 3. SCOPE OF SERVICES.
December 6, 2016 - Page 22 of !
The County agrees to provide General Animal Services and Emergency On -Call Service
(collectively, the "Services") within the Town of Vail as follows:
A. General Animal Services shall include:
i. A minimum of 50 hours per month of randomly -scheduled patrols, consisting of
inspection tours looking for violations or responding to complaints. The scope of
these patrols is to be designed to gain voluntary compliance and uniform
administration of the Animal Regulations.
ii. Administration and enforcement of Title 6 of the Town of Vail Municipal Code
presently in effect and as may be subsequently amended to apply for the control
and licensing of animals within the Town boundaries. Eagle County Animal
Services shall be considered the Animal Control Officer of the Town as defined
by Section 6.4.2 of the Town of Vail Municipal Code.
iii. The County shall provide the Town with monthly reports and an annual report of
services provided pursuant to this Agreement. Such reports shall include, by way
of example only, the number of calls for service, number of animals sheltered,
number of Unclaimed Days, and number of citations issued, as they apply to the
Town of Vail.
iv. Animal sheltering services for animals attributable to the Town, of the nature and
quality customarily provided at the Shelter. Animals attributable to the Town are
animals impounded within the Town of Vail and animals owned by persons
dwelling, permanently or temporarily, in the Town of Vail.
B. Emergency on call services shall include:
i. Unless otherwise arranged in accordance with Section 3 C of this Agreement,
Emergency on Call Services will be provided outside normal County business
hours. In the event that an Eagle County Animal Services Officer is not
immediately available to respond to an incident or emergency, the Town of Vail
will provide available personnel to secure the scene and administer control of the
situation until the Eagle County Animal Services Officer arrives to resolve said
incident.
C. After Hours Patrolling
i. When requested by the Town and approved by the County patrolling will be
provided outside of normal County business hours.
SECTION 4. OFFICIAL STATUS.
For the purpose of performing the Services and functions set forth in this agreement, Eagle
County Animal Services shall enforce, as the Town's agent, the Town of Vail Animal
Ordinances relating to animal control and licensing now in effect and as amended.
December 6, 2016 - Page 23 of !
SECTION 5. EQUIPMENT.
The County shall furnish and supply, at its sole expense, all necessary labor, supervision,
equipment, motor vehicles, office space, and operating and office supplies necessary to provide
the services to be rendered hereunder.
SECTION 6. COMPENSATION.
A. The Town of Vail agrees to pay the County, monthly, the sum of $3,300.00 for General
Animal Services.
B. On Call Emergency Services shall be billed at: $100.00 per call.
C. After Hours Patrolling shall be billed at: $50.00 per hour.
D. The Town of Vail agrees to pay the County on or before the fifteenth day of each month
for all General Animal and Emergency On -Call Services rendered the previous month.
E. All fees and expenses recovered at or for the Shelter will remain with the County.
F. All court fines and costs will remain with the court of venue.
SECTION 7. PERSONNEL.
A. The Eagle County Animal Services Officer shall have full cooperation from the Town of
Vail, its public works, its police officers and/or their respective officers, agents, and
employees, so as to facilitate the performance of this Agreement.
B. The rendition of Services provided for herein, the standards of performance, the
discipline of officers, and other matters incident to the performance of such services and
the control of personnel so employed, shall remain in the County.
C. All persons employed in the performance of such Services for the Town of Vail, pursuant
to this agreement, shall be County employees, except for Town personnel used to secure
the scene as described in Section 3.
SECTION 8. LIABILITY AND INSURANCE.
A. The County and the Town shall respectively provide its own general liability and public
officials' errors and omissions insurance coverage for claims arising from this
Agreement. Further, the County and the Town, respectively as named insureds, shall
include the other respective party, its officers, employees, and agents, as additional
insureds under the named insured's insurance policies. The named insured's insurance
December 6, 2016 - Page 24 of !
shall be primary and non-contributory as respects any covered claim against an additional
insured arising out of the premises or operations of the named insured. The parties agree
that a claim arising out of the County's enforcement of the Town's ordinance in
accordance with the terms of this Agreement shall constitute an operation of the Town for
purposes of the County's additional insured status under the Town's insurance. A
certificate of insurance consistent with the foregoing requirement is attached hereto
as Exhibit A. This provision shall survive expiration or termination of this Agreement.
B. Nothing in this Agreement shall be construed to waive, limit, or otherwise modify any
governmental immunity that may be available by law to either party, its officials,
employees, contractors' or agents, or any other person acting on behalf of either party
and, in particular, governmental immunity afforded or available pursuant to the Colorado
Governmental Immunity Act, Title 24, Article 10, Part 1 of the Colorado Revised
Statutes. This paragraph shall survive termination of this Agreement.
SECTION 9. TERM AND TERMINATION.
A. This Agreement is effective January 1, 2017, and shall end on the 31st day of December,
2017. Either party shall have the right to terminate this agreement with or without cause
at any time by giving the other party thirty (30) days' prior written notice of termination.
Upon termination, the County shall be entitled to compensation for services performed
prior to such termination (calculated by prorating the monthly rate for the number of days
the County performed General Animal Services and adding all charges for any additional
services, including Emergency On Call Services, performed by the County during that
time), and both parties shall thereafter be relieved of any and all duties and obligations
under this Agreement.
B. Obligations of the Town of Vail and the County, respectively, after the current fiscal
year, are contingent upon funds for the purpose set forth in this Agreement being
appropriated, budgeted and otherwise made available.
SECTION 10. GENERAL PROVISIONS.
A. Notices. All notices, requests, consents, approvals, written instructions, reports or other
communication by the Town of Vail and the County, under this Agreement, shall be in
writing and shall be deemed to have been given or served, if delivered or if mailed by
certified mail, postage prepaid or hand delivered to the parties as follows:
Town of Vail:
Town Attorney
75 S. Frontage Road
Vail, CO 81657
December 6, 2016 - Page 25 of !
County of Eagle:
Eagle County Attorney
P.O. Box 850
Eagle, CO 81631
Either party may change the address to which notices, requests, consents, approvals, written
instructions, reports or other communications are to be given by a notice of change of address
given in the manner set forth in this paragraph A.
B. This Agreement does not and shall not be deemed to confer upon or grant to any third
party any right to claim damages or to bring any lawsuit, action or other proceedings
against either the Town or the County because of any breach hereof or because of any
terms, covenants, agreements or conditions contained herein.
C. No modification or waiver of this Agreement or of any covenant, condition, or provision
herein contained shall be valid unless in writing and duly executed by the party to be
charged therewith.
D. This written Agreement embodies the whole agreement between the parties hereto and
there are no inducements, promises, terms, conditions, or obligations made or entered
into either by the County or the Town other than those contained herein.
E. This Agreement shall be binding upon the respective parties hereto, their successors or
assigns and may not be assigned by anyone without the prior written consent of the other
respective party hereto.
F. All agreements and covenants herein are severable, and in the event that any of them
shall be held invalid by a court of competent jurisdiction, this Agreement shall be
interpreted as if such invalid Agreement or covenant were not contained herein.
December 6, 2016 - Page 26 of !
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
year first above written.
COUNTY OF EAGLE, STATE OF
COLORADO, By and Through Its BOARD
OF COUNTY COMMISSIONERS
By:
Attest:
By:
Teak J. Simonton, Clerk to the Board
Jeanne McQueeney, Chair
TOWN OF VAIL
Attest:
By: By:
Town Clerk Mayor
December 6, 2016 - Page 27 of !
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Propose Annual Community Meeting Date as March 14, 2017
TOWN IfO
December 6, 2016 - Page 28 of
TOWN Of9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Update on the Chamonix Neighborhood at West Vail Development Plan.
PRESENTER(S): George Ruther, Director of Community Development
ACTION REQUESTED OF COUNCIL: To effectively and efficiently move forward with the
Chamonix Neighborhood development a number of key decisions must be addressed before
moving forward with any next steps. The key decisions include: Are there any significant changes
that need to be made to the floor plan designs before continuing forward with design development
drawings and construction budgeting process? Does the Vail Town Council authorize the Team to
move forward with the unit mix as presented?
ATTACHMENTS:
Description
Staff Memorandum
Chamonix Plans
December 6, 2016 - Page 29 of
TOWN OF VAIIL.
Memorandum
To: Vail Town Council
From: George Ruther, Director of Community Development
Date: December 6, 2016
Subject: Chamonix Neighborhood at West Vail — Development Plan Update/Key Decisions
Request
I. PURPOSE
The purpose of this presentation is to provide an update on the Chamonix Neighborhood at
West Vail Development Plan and request action by the Vail Town Council on a number of key
development decisions. To aid in the decision making process, the following topics will be
covered in this memorandum and presentation:
• Background
• Development Schedule
• New Home Unit Mix and Floor Plan Design
• Marketing and Reservations Campaign
• Next Steps with the Vail Town Council
• Staff Recommendation
II. ACTION REQUESTED OF THE VAIL TOWN COUNCIL
To effectively and efficiently move forward with the Chamonix Neighborhood development a
number of key decisions are required of the Vail Town Council. These decisions lie within the
critical path of the project and must be addressed before moving forward with any next steps.
The key decisions include:
• Five floor plan designs and layouts have been prepared for the Chamonix
Neighborhood development. The floor plan designs deliver a desirable and marketable
type of housing product. Are there any significant changes that need to be made to
the floor plan designs before continuing forward with design development
drawings and construction budgeting process?
• A unit mix containing 10 two-bedroom units (5 Type 1 and 5 Type 2) and 22 three-
bedroom units (10 Type 3, 8 Type 4, & 4 Type 5) are proposed. As such, estimated
pricing of the units will range from the low-$400K's to the high -$600's. 63% of the units
are estimated to cost $550K or less. The unit mix delivers a diversified cost/sales
structure that responds to a wider range of buyers. Does the Vail Town Council
authorize the Team to move forward with the unit mix as presented?
December 6, 2016 - Page 30 of
III. BACKGROUND
The Development Team last provided an update to the Vail Town Council on November 1,
2016. At that time the Team shared site plan options, floor plan layouts and designs, on-site
construction vs. systems built construction options, and detailed construction costs and
cost/pricing structure models. At the conclusion of the discussion, the Vail Town Council
provided the Development Team with the following direction:
• The all townhome site plan option containing 32 dwelling units was selected for the
Chamonix Neighborhood development.
• The four floor plan layouts and designs representing a variation of sizes and number of
bedrooms was supported with an additional request to develop a three bedroom, one car
garage unit was made.
• Permission was granted to produce design development drawings to be submitted for
development and design review by the Town's Planning & Environmental Commission
and Design Review Board.
• Instruction was given to continue forward with a development budget and cost/pricing
structure that required no further financial subsidy from the Town.
• Direction was given to initiate a reservations and marketing campaign to further engage
potential home buyers.
• Authorization was granted to take the steps necessary to prepare and begin negotiating
a pre -development agreement with the development team for Town Council review and
approval.
• Direction was given to the development team to advance a development design with a
residential product mix that requires no further financial subsidy from the Town of Vail.
• Direction was given to the development team to complete a more detailed due diligence
process with regard to off-site systems built construction and report their findings back to
the Town Council acceptance.
• Instruction was provided to the development team to complete a more detailed due
diligence process with regard to constructing the development in one phase and report
their findings to the Town Council for acceptance.
The Development Team has been advancing the development based upon the direction
provided.
IV. DEVELOPMENT SCHEDULE
The development schedule for the Chamonix Neighborhood at West Vail remains aggressive. A
goal of a Spring 2017 new home start continues to be the Development Team's target. With
that in mind, the following dates and key milestones are noteworthy:
• December 12th — Worksession with the Planning & Environmental Commission
• December 12th — 16th - Small Focus Group Meetings
• December 20th — Vail Town Council sign off to proceed (unit mix and floor plans)
• December 21st - Conceptual review with the Design Review Board
• January 9th — Final review by the Planning & Environmental Commission
• January 9th — Launch marketing and reservation campaign
• January 9th — 13th — Community Open Houses
Town of Vail Page 2
December 6, 2016 - Page 31 of
• January 10th — Release Development Team to begin preparing construction documents
• January 18th — Final review by the Design Review Board
• February 7th — Vail Town Council final phasing sign off
• May 2017 — Complete lottery selection process
• October 2017 — First homes ready for occupancy
V. NEW HOME UNIT MIX AND FLOOR PLAN DESIGN
The Development Team has prepared unit mix and floor plan designs for the Chamonix
Neighborhood at West Vail development. A total of ten buildings (Building 1 thru 10) are
proposed on the site. The ten buildings are an assemblage of five different building types
(Building Type A thru E). The five building types are comprised of five different floor plans
(Type 1 thru 5) varying in size from approximately 1,130 square feet (GRFA) to 2,676 square
feet, including garage area. The garage areas varying in size from a one -car garage at 300
square feet to a two -car garage at 600 square feet. Two, two-bedroom, two bath, floor plan
designs are proposed (Type 1 & 2) and three, three-bedroom, floor plan designs are proposed
(Type 3, 4, & 5).
A set of plans dated November 23, 2016 has been attached for reference.
VI. MARKETING AND RESERVATIONS CAMPAIGN
On November 1, 2016, the Vail Town Council authorized the Development Team to initiate a
reservations and marketing campaign to further engage potential home buyers. A team has
been assembled to run the Chamonix Neighborhood marketing and reservations campaign.
The team consists of representatives from the Town of Vail and Chamonix Neighborhood
Development Team. A marketing and reservations campaign is scheduled to launch the week
of January 9th, 2017. The following tasks will be completed as part of the campaign:
- Project Design
o Site plan with community amenities
o Colored architectural plans/elevations for marketing package
o Renderings
o Unit amenity and specifications
- Home sales price
- Project website
- Chamonix Neighborhood at West Vail Sales Center at Community Development to
with prospective buyers. This will include floor plans, material specifications, finish
boards, digital presentations, site plans, HOA documents, etc.
- Qualified Buyer questionnaire
- List of Frequently Asked Questions
o Lottery process and qualification requirements
o Financing options and local buyer assistance programs
o Buyer assistance classes and information
o Deed restriction and price escalation cap terms
o Advantages of systems -built construction
Additional tasks will also include:
• Finalize marketing materials, website & questionnaire
• Host community focus groups
meet
Town of Vail Page 3
December 6, 2016 - Page 32 of
• Market, advertise, and launch live website to gather interested buyer list
• Host community open house
• Assemble interested buyer list
• Convert interested buyer list to Qualified Buyer List
• Conduct lottery selection process and execute presale contracts
VII. NEXT STEPS WITH THE VAIL TOWN COUNCIL
The next steps in the decision making process will occur with the Vail Town Council on
Tuesday, December 20th. At that time, the development team will return with a proposal for a
pre -development agreement. Mutual acceptance of a pre -development agreement is needed to
advance the development forward to the next stages. Prior to the actual start of construction, a
final development agreement will be required between the Town and the development team.
VIII. STAFF RECOMMENDATION
The Town staff recommends the following:
• Instruct the development team to advance the design development drawings of each of
the five floor plan designs and layouts as presented.
• Instruct the development team to advance the design development drawings of the site
plan containing the unit mix as presented.
• Continue forward with the marketing and reservations campaign as contemplated within
the scheduled timeframe proposed.
• Return to the Vail Town Council on December 20th with a proposed pre -development
agreement, an updated phasing plan and a report on the workession meeting with the
PEC from December 12th
Town of Vail Page 4
December 6, 2016 - Page 33 of
TOWN OF VAIL
CHAMON X
Initial Application for 12/12/16 PEC 4
NOVEMBER 23, 2016
December 6, 2016 - Page 34 of 99
PROJECT GUIDELINES AND GOALS
• Optimize the use of the site for Affordable For -Sale Housing
• Design a context sensitive design solution
• Develop a design that has the ability to be phased over time
• Deliver a desirable and marketable type of housing product
• Maximize the Town's limited supply of financial resources
• Build responsibly with the existing site configuration and topography
• Develop a diversified cost/sales structure to respond to a wider range of buyers
Town of Vail - Chamonix Neighborhood
1
Project Guidelines and Goals
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 35 of 99
359 DESIGN 3630 Osage 1 Denver, Colorado 1 303.884.9131
Town of Vail - Chamonix Neighborhood
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 36 of 99
Site Plan Context Aerial
359 DESIGN 1 3630 Osage 1 Denver, Colorado 1 303.884.9131
LOT 18
LOT 19
LOT 20
LOT 21
LOT 22
/
LOT 17
LOT 15
LOT 14
NINDICATES FOUND A No. 4 REBAR WITH
AN ALUMINUM CAP, L.S. No. 23506
/ //c�
G
�% ////
LOT 13C16
LOT 12
////
/////
' ///
///
//
LOT 16
•
z
' 7 /
/ 7 /
////
/ / //
LOT 11
LOT 9
'\\.
///
LOT 10 — /c/
////�// /, /
, //r �/
a
k INDICATES FOUND A No. 5 REBAR WITH
19 AN ALUMINUM CAP, L.S. No. 30091
SEWER MANHOLE MH0360
RIM ELEV. = 7966.9'
LOT 1
/ / 1
j/
/ /
68 g66 �/ / / 960 19h6 �9<)6/19��
/ 7 6 1962 / / /�i
/ / eco SP
�,
7 7
.co / SP
/ // / 7
/ / // /
' J 10, 10
/---
,/
7/
RIP RAP
SANITARY/
SEWER LINE
0
///
/
// f / / 1960
/ / / 199 /
/� /
1 rx
�P / / 1994ti
b
/ -///190 /
/ / /-
f0 /* / 7
7 /
/_7990
i
%/
=1�
Q
/1
11
/
'Cy
/ /
/ / /
0.04
R IsI�sfsosit-
ARCEL B
3.540 A-CI4S
( / /
14OULDER „to*
DCP
/
/
/ �a
_ //
INDICATS
PHONE PEDESTAL
CURB
GUTT
7/
/
//
co\
0.
„0.
\s(P\
0/s
SEWER MANHOLE MH0360
RIM ELEV. = 7930.5'
TRANS. \
ATES/ 2/0 1(73 CLJANOUT/
"OUND PIN & CAP
P.L.S. No. 23506
(ELEVATION = 7938.01')
LOT B
N 57°32'29" E — 43.43'
/
7 ti/
P.L.S. No. 30091
LOT 12
54.23'
UTILITY
EASEMENT
PARCEL A
N 57°32'29" E — 140.88'
WATER 8c SANITATION EASEMENT
(BOOK 332, PAGE 991 & 992)
,930
UTILITY, DRAINAGE &
ACCESS EASEMENT
LOT A
FOUND PIN & CAP
P.L.S. No. 30091
(ELEVATION = 7938.76')
SEWER MANHOLE MH0700
RIM ELEV. = 7921.7'
INVERT IN (N) = 7912.8'
INVERT IN (E) = 7912.5'
INVERT OUT (W) = 7912.4'
1
SEWER MANHOLE MH0360
RIM ELEV. = 7948.5'
LOT C
c,\P°/
‘).-`9
NOTES:
1) DATE OF TOPOGRAPHY: 9/12/2016
40
80
Feet
CURVE TABLE
CURVE
RADIUS
DELTA
ARC
TANGENT
CHORD BRG
CHORD
2) BASIS OF ELEVATIONS: TOP OF MONUMENT FOUND MARKING THE SOUTHWESTERLY CORNER OF THE
SUBJECT PARCEL, ELEVATION = 7997.11' (NAVD88)
3) NOTICE: ACCORDING TO COLORADO LAW YOU MUST COMMENCE ANY LEGAL ACTION BASED UPON ANY
DEFECT IN THIS SURVEY WITHIN THREE YEARS AFTER YOU FIRST DISCOVER SUCH DEFECT. IN NO EVENT,
MAY ANY ACTION BASED UPON ANY DEFECT IN THIS SURVEY BE COMMENCED MORE THAN TEN YEARS
FROM THE DATE OF CERTIFICATION SHOWN HEREON.
4) THE BOUNDARY DIMENSIONS, EASEMENTS AND RIGHTS OF WAY SHOWN HEREON ARE PER THE RECORD
PLAT FOR THE SUBJECT PROPERTI.
5) VERIFY CURRENT BUILDING SETBACKS AND RESTRICTIONS WITH THE PROPER GOVERNING AUTHORITY.
SURVEYOR'S CERTIFICATE
I, SAMUEL H. ECKER, A PROFESSIONAL LAND SURVEYOR REGISTERED UNDER THE LAWS OF THE STATE
OF COLORADO, DO HEREBY CERTIFY THAT THIS TOPOGRAPHIC MAP WAS MADE BY ME AND UNDER MY
SUPERVISION, AND THAT THE MAP IS ACCURATE AND CORRECT TO THE BEST OF MY KNOWLEDGE.
SAMUEL H. ECKER
COLORADO P.L.S. No. 30091
FOR AND ON BEHALF OF
GORE RANGE SURVEYING LLC
—J
to biji
nO
op
CO c
•71 -
etc
•
co
co
1-1
•
4-1
ao
Town of Vail - Chamonix Neighborhood
Initial Application for 12/12/16 PEC 4 - NOVEMBER 23, 2016
December 6, 2016 - Page 37 of 99
3
359 DESIGN 3630 Osage
Denver, Colorado 303.884.9131
NOTES:
1. DRIVEWAY LENGTHS ALONG LOW ROAD DRIVE WILL BE A MINIMUM OF 20' AND SHALL BE 16' WIDE.
2. DRIVEWAY LENGTHS ALONG HIGH ROAD DRIVE WILL BE A MINIMUM OF 20' TO AND SHALL BE 16' WIDE.
3. DUE TO SITE CONSTRAINTS, DRIVEWAY LENGTH IS ANTICIPATED TO BE 17' WHICH IS LESS THAN THE 20'
MINIMUM.
4. DRIVEWAYS WILL BE CONCRETE AND WILL BE UNHEATED. MAXIMUM ALLOWABLE SLOPE IS 9%.
5. PROPOSED ROADS WILL BE PAVED WITH ASPHALT.
6. REFER TO EROSION AND SEDIMENT CONTROL LAYOUT PLAN FOR EROSION AND SEDIMENT CONTROL
DETAILS AND LIMITS OF DISTURBANCE.
7. REFER TO UTILITY PLAN FOR ADDITIONAL UTILITY INFORMATION.
8. REFER TO ARCH. PLANS FOR PROPOSED BUILDING ROOF RIDGE LINES, ELEVATIONS, DETAILS, AND FLOOR
PLANS.
9. REFER TO ARCH. PLANS FOR PROPOSED SNOW STORAGE AREAS.
10. REFER TO ARCH. PLANS FOR DUMPSTER LOCATION.
11. REFER TO LANDSCAPE PLANS FOR PROPOSED LANDSCAPE AREAS.
40
//
/7
//// j/ /f / / /
N j/ iii%?) / /
////�///j/// i �//�N/i/
Nj//gg� zz j %/7/ 1/// /
'�S�j///i�PR.
-
AR
/// /%' 19 /�%////7/7 SEWER, TYP.
\ //j///0�/////%//i// -i/ -
77 /
//i /////// ///
7/1(r- j/ //// / / % ' -- A. �� L
4"1-.111
// // // // //// _, /'I/ ////, BOULDER RETAINING
/// d /zz z////;/////// � //// 6 // WALL, 4'MAX HEIGHT ' , ��
Ad
/z� /ori/ � � / // %�/ /�//// / /i/ ;z17/z/zzy!7:z1/zz-:
// '� ,bor•����//�/i //// / / // // / ///�'C/�_!-��/j/ / ii/ /// // /'- -///// / ////� /i // j / / /!„
moi/ / .,��
/17 7/)::::72,1/c-17///i17/1/7/1/i1/1
j�/� / ice/ /// \ /\ •Yr -4P
'`'`� ///1/7/////// ,/ // /:\-N. _&-•
CHAMONIX DEVELOPMENT
PROPERTY BOUNDARY,
TYP.
BUILDING OFFSET, TYP.
SS-
-*-- \ -
-'� --
-
BOULDER RETAINING WALL,' ��� - -
HEIGHT VARIES, 5'-6' i / -
\
�- (TO BE DESIGNED BY OTHERS)— 20.00'
\ -� i
\ ��/� /i
\ ////77-�%/ - 10
SS /�� ��'x !°%% /"�" 1(3
j/r�///�
/
/
/
/
/
SITE AND GRADING EXHIBIT
11/23/2016 PEC SUBMITTAL
CHAMONIX LN.
L—_ SS- - - - SS- - --- SS----- SS----- SS--
\
-
7975 --
I
�
--� — 7970----\\��
�� 1111111 „-
o m� `
-0 7965 ®o 0 796�'�
7970_ISM Mil
Ik:L
7965=
S7965---� - - �-
LOW ROAD (T'P )
v. mac = - SS
/� 9%�
VARIES
7945 RE:NOTE 3
I + �
/
- SS --1--- SS - t --- SS-/- - -- SSf----
952
II \ \
-��S -
_ -STSs--
Nfftik
:I41! ` ,
(/
25.5
v/
_04 �r VARIES `D --G/ -'
RE:NOTE 1- 3.3i^� `V-N�
/ N 4.5%
ii :may
/ d
FIRE
STATION
/
POTENTIAL BOULDER
RETAINING WALL,
2'-3' HEIGHT
FIRE DEPARTMENT
ACCESS GATE
GAS
STATION
sl
\ \
\
\
0)
—
I CHAMONIX RD. I
i" \
/\ \\\
\ / \
\ -SSSS---SSSS---SSS
GAS
STATION
—w
BANK
30 15 0 30
SCALE: 1 "=30'
ALL DIMENSIONS SHOWN ARE U.S. SURVEY FEET
60
/
SE
7 /
7
\ /
CULVERT ENTRANCE AND
SWALE TO BE MODIFIED BY
REPLACING WITH INLET AND
FLATTENING OUT THIS AREA
i
CONSULTING ENGINEERS
MARTIN/MARTIN
diellArilt
0101 FAWCETT ROAD, SUITE 260, AVON, COLORADO 81620
970.926.6007 MARTINMARTIN.COM
Town of Vail - Chamonix Neighborhood
4
Proposed Grading Plan
Initial Application for 12/12/16 PEC 4 - NOVEMBER 23, 2016
December 6, 2016 - Page 38 of 99
359 DESIGN 3630 Osage Denver, Colorado 303.884.9131
5
Area In Acres
Area in Square Feet
Percentage of Total Area
Site Area
Site Coverage
Landscape Area
Hardscape
Snow Storage
3.54 acres
Town of Vail - Chamonix Neighborhood
154,262 sq ft
32,706 sq ft
75,789 sq ft
41,402 sq ft
12,620 sq ft
100%
21.20%
49.13%
26.84%
30.48%
Project Data Table
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 39 of 99
359 DESIGN 1 3630 Osage 1 Denver, Colorado 303.884.9131
Mix
Building
Types
Number of Building
Types
GRFA
Site coverage
Number of Units
A
4
14,792
12,192
12
Type 1, Type 2, Type 4
B
1
5,250
3,976
4
Type 1, Type 2, Type 4(2)
C
2
9,440
6,096
6
Type 3 (2), Type 5
D
1
6,796
4,346
4
Type 3 (2), Type 5 (2)
E
2
8,392
6,096
6
Type 3 (2), Type 4
10
44,670
32,706
32
Area In Acres
Area in Square Feet
Percentage of Total Area
Site Area
Site Coverage
Landscape Area
Hardscape
Snow Storage
3.54 acres
Town of Vail - Chamonix Neighborhood
154,262 sq ft
32,706 sq ft
75,789 sq ft
41,402 sq ft
12,620 sq ft
100%
21.20%
49.13%
26.84%
30.48%
Project Data Table
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 39 of 99
359 DESIGN 1 3630 Osage 1 Denver, Colorado 303.884.9131
6
ti.
�„-
7
—4
/
-
GUEST PARKING
PARK
FD HAMMERHEAD
BOULDER RETAINING WALLS
BB
N
GUEST PARK
//
t
(
1.
•/ / _/
/ I
1'1 IV /.
71
II /// I�y
//I I///V111�+
//// II 1 / I / /
//// 1r
/:
' / %'I i �'I ",'' I/ ISI / .I'� W
�/1/ // //II'/'/ 'III /' W W ter_
/ /// 1// //////
1 1 / I'/'' / I •'4e --
j.,/
, , 1'1 11 / 11 / / / / ,' ,' / / / / 1
I%//111'1 111 / 1 / II '' I/ . / �.�,
/ 1 ///,111,11' 111/./.11 //,/I / / / /
/////// /'1 1 1 111111' I / / / /' //
/,�///, / /7 _J // // /i // / , ,
//%/ �// //�'//' / / / 1//// /'4/ //r//
,/ // ///II /i ,/ /// / /
/ ///�//
/ / /
/
/////'//I / //L!!
///'///- ,
i /,/�, /
1 Ii
�'1 //, / //I,'/ // 1r1
1 1 /''/ // / ,/, / /1/ / // / ,1 f
1 / , / / / /III /,f1
/ ''''�''��7I
BB
Town of Vail - Chamonix Neighborhood
PARKING
OPEN SPACE
GATE
f
CONC MULTIUSE PATH
MAIL
KEY UNIT TYPE QUANTITY
UNIT TYPE 1
UNIT TYPE 2
UNIT TYPE 3
UNIT TYPE 4
UNIT TYPE 5
5
5
10
8
4
32 TOTAL UNITS
1"=30'
Site Plan
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 40 of 99
359 DESIGN 3630 Osage Denver, Colorado 303.884.9131
1
1
1915
a a
W a
a i
W W
1 la
W r
w 11
•
}
'4
f
Town of Vail - Chamonix Neighborhood
r92
Building
Building Type
GRFA
Site Coverage
Building 1
A
3,698
3,048
Building 2
A
3,698
3,048
Building 3
B
5,250
3,976
Building4
A
3,698
3,048
Building
5
A
3,698
3,048
Building
6
E
4,196
3,048
Building 7
E
4,196
3,048
Building 8
C
4,720
3,048
Building 9
C
4,720
3,048
Building 10
D
6,796
4,346
"Maximum building heights are listed on the
building height table on page 11.
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 41 of 99
1
1
1"=30'
Building Overview
359 DESIGN 3630 Osage Denver, Colorado 303.884.9131
21'-0"
LOWER ACCESS
ROAD
DRIVEWAY
•
21'-0"
4'-6"
47'-0"
24'-6"
20'-6"
PATIO
PEDESTRIAN PATH
PARK/
TERRACES
MIDDLE ACCESS
ROAD
DRIVEWAY
43'-6"
CHAMONIX LANE
;�•_: si
PATIO
•
8
•
1•
•
•
N
�WMINN. MIS ONO
26'-0"
LOWER ACCESS ROAD
DRIVEWAY
'_„
EXISTING GRADE
1 V V
1 V
,
V V
L 1 V
LV V
,
PATIO
RETAINING WALL
PEDESTRIAN PATH
MIDDLE ACCESS ROAD
DRIVEWAY
47'-6"
•Icato_CHAMONIX LANE
PATIO
Section AA
:M
Town of Vail - Chamonix Neighborhood
EXISTING GRADE
Sections represent mass. Building roof forms
to be coordinated with elevations. Height
noted in building height table, page 11.
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 42 of 99
•
Section BB
Site Sections
359 DESIGN 3630 Osage Denver, Colorado 303.884.9131
TOWN OF VAIL CODE 12-2-2 — SITE COVERAGE
Site Coverage: The ratio of the total building area on a site to the total area of a site, expressed as a
percentage. For the purpose of calculating site coverage, "building area" shall mean the total horizontal area
of any building, carport, porte-cochere, arcade, and covered or roofed walkway as measured from the
exterior face of perimeter walls or supporting columns above grade or at ground level, whichever is the
greater area. For the purposes of this definition, a balcony or deck projecting from a higher elevation may
extend over a lower balcony, deck or walkway, and in such case the higher balcony or deck shall not be
deemed a roof or covering for the lower balcony, deck or walkway. In addition to the above, building area
shall also include any portion of a roof overhang, eave, or covered stair, covered deck, covered porch,
covered terrace or covered patio that extends more than four feet (4') from the exterior fac of the
perimeter building walls or supporting columns.
BUILDING COVERAGE INCLUDES
ROOF EAVES AND PATIO
ROOFS,TYP.
.
.
.
•
•
a
o
*'se"'0
•
.
•
•
.
.
•
•
•
OWED
IMOD 411100 4111i . ■
. .
■
Town of Vail - Chamonix Neighborhood
00,0001J
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 43 of 99
KEY
SITE COVERAGE
*ALLOWED
TOTAL SITE
BUILDING COVERAGE
*INCLUDING ROOF OVERHANGS
21%
55%
154, 262 SF
32, 706 SF
1"=30'
Site Coverage
359 DESIGN 3630 Osage Denver, Colorado 303.884.9131
•
• /
. ,
• ,
ty e
1
\ • , , ,
�d
/ v \ ___ 1
.
•
•
•
•
•
•
•
•
• •IMM
a�
▪ l
•
• • OMMD
s •
•
•
• ---
00.
-1 •
. - •_� I •
. 1 1
,•�_�� 1 .
s s—• s — ■• _ 1 i
IIIP�� 1
•
r
• /
• /
/
• /
• ,
/
•
•
.40tra
111.1
101111111
Town of Vail - Chamonix Neighborhood
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 44 of 99
(c;‘'`
KEY
i
0 MAXIMUM ROOF HEIGHT
10
See page 11 for building height data. Building Height vs Proposed Grade
359 DESIGN 3630 Osage Denver, Colorado 303.884.9131
Building/Unit
Location
Proposed
Finished Floor
Proposed Roof
Elevation
Height (ft)
40.50
Unit 2
High Roof
7,960.00
7,800.00
Building 1
Unit 1
High Roof
7,934.50
7,977.50
43.00
Unit 2
High Roof
7,935.50
7,977.50
42.00
Unit 3
High Roof
7,936.00
7,977.50
41.00
Building 2
Unit 1
High Roof
7,937.50
7,980.75
43.25
Unit 2
High Roof
7,938.75
7,980.75
42.00
Unit 3
High Roof
7,940.00
7,980.75
40.75
Building 3
Unit 1
High Roof
7,943.75
7,987.25
43.50
Unit 2
High Roof
7,945.25
7,987.25
42.00
Unit 3
High Roof
7,945.25
7,987.25
42.00
Unit 4
High Roof
7,946.50
7,987.25
40.75
Building4
Unit 1
High Roof
7,948.25
7,991.75
43.50
Unit 2
High Roof
7,949.75
7,991.75
42.00
Unit 3
High Roof
7,949.75
7,991.75
42.00
Building 5
Unit 1
High Roof
7,954.00
7,996.00
42.00
Unit 2
High Roof
7,954.00
7,996.00
42.00
Unit 3
High Roof
7,954.00
7,996.00
42.00
Building 6
Unit 1
High Roof
7,955.00
7,995.00
40.00
Unit 2
High Roof
7,956.00
7,995.00
41.00
Unit 3
High Roof
7,957.50
7,995.00
37.50
Building 7
Unit 1
High Roof
7,959.00
7,800.00
41.00
Unit 2
High Roof
7,959.00
7,800.00
41.00
Unit 3
High Roof
7,959.00
7,800.00
41.00
Town of Vail - Chamonix Neighborhood
Building8
Unit 1
High Roof
7,959.50
7,800.00
40.50
Unit 2
High Roof
7,960.00
7,800.00
40.00
Unit 3
High Roof
7,960.00
7,800.00
40.00
Building 9
Unit 1
High Roof
7,960.00
7,800.00
40.00
Unit 2
High Roof
7,960.00
7,800.00
40.00
Unit 3
High Roof
7,961.00
7,800.00
39.00
Building 10
Unit 1
High Roof
7,960.50
7,899.50
39.00
Unit 2
High Roof
7,959.50
7,899.50
40.00
Unit 3
High Roof
7,959.50
7,899.50
40.00
Unit 4
High Roof
7,958.50
7,899.50
41.00
Level 1 finished floors for units varies per
building, also see civil grading plan for finished
floor elevations.
11
Building Height Table
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 45 of 99
359 DESIGN 1 3630 Osage 1 Denver, Colorado 303.884.9131
Landscape Area: The area of a site not covered by buildings, driveways, and covered walkways. Core
development (hardscape) such as walks, decks, patios, terraces, water features, and like features shall also be
considered landscape area as long as they do not exceed twenty percent (20%) of the landscape area.
Landscaping: Planted areas and plant materials, including trees, shrubs, lawns, flowerbeds and ground cover,
together with core development such as walks, decks, patios, terraces, water features, and like features not
occupying more than twenty percent (20%) of the landscaped area. For the purposes of this title, natural or
significant rock outcroppings, trees or native vegetation shall be deemed landscaping in hillside residential,
single-family residential, primary/secondary residential, two-family residential, residential cluster, and low
density multi -family zone districts.
12
Town of Vail - Chamonix Neighborhood
gyp.
G
0,000*
GPS p
-[P1\
S
KEY
LANDSCAPE COVERAGE
*REQUIRED
TOTAL SITE
LANDSCAPE COVERAGE
49%
30%
154, 262 SF
75, 789 SF
1"=30'
Landscape Coverage
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 46 of 99
359 DESIGN 1 3630 Osage
Denver, Colorado 1 303.884.9131
J
■•
•
tilVt
■
1
i
1
1
ti
POLE MOUNTED
LIGHTS
#110 FULL CUTOFF
BOLLARDS
r �
r
•
;.
f
•
/• (mop .• r
mism
/ -11 r +
FULLY
SHIELDED
SCONCES AT
UNIT ENTRIES,
GARAGE AND
EACH EXTERIOR
PATIO DOOR
Town of Vail - Chamonix Neighborhood
Site Iigh ting sh o ws in itial suggestions. Site
lighting to be fullysubmitted with PEC
Application on 1219/16
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 47 of 99
13
1"=30'
Site Lighting
359 DESIGN 3630 Osage Denver, Colorado 303.884.9131
AREA 8
- 246 SF
AREA 7
- 4810 SF
AREA 5
- 2 O SF
AREA 4
- 239 7
14
Town of Vail - Chamonix Neighborhood
(:;i%100
AREA 1
-106 SF
KEY
AREA 2
-4115 SF
IMPERVIOUS SURFACE COVERAGE
AND SNOW STORAGE
* REQUIRED SURFACE
IMPERVIOUS SURFACE
SNOW STORAGE AREA
*SNOW STORAGE PROVIDED
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 48 of 99
359 DESIGN 3630 Osage
30% OF PAVED
41, 402 SF
12, 620 SF
30%
1"=30'
Snow Storage
1 Denver, Colorado 303.884.9131
N
f
v
{
{
15
1415.....
i i r 4 "0.4
�
N.
W-= �- = y �f,
_w
J. 4 4, i
i .Y 4-
i
� t
Town of Vail - Chamonix Neighborhood
.'. 7926
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 49 of 99
TOTAL PARKING 117 SPACES
3.6 AVERAGE SPACES PER UNIT
STREET PARKING
- 6 SURFACE PARKING SPACES
49 ENCLOSED GARAGE SPACES
62 SURFACE PARKING SPACES
- TYPICAL 2 SPACES FOR EVERY UNIT
20'-0" 2'O"
FROM FACE OF GARAGE DOOR TO FRONT OF DRAIN PANTDRAIF\(
PAN
TYPICAL DRIVEWAY DIAGRAM
r
1
1"=30'
Parking Diagram
359 DESIGN 3630 Osage Denver, Colorado 303.884.9131
GUEST PARKING
PARK
FD HAMMERHEAD
BOULDER RETAINING WALLS
•
_____ _ _ - - - ----'-, //://::7------ -------:"----:1-1---_______t--------------1!-----:- ''.'--5'---/-'''
,__ //:1___ "---96'is____ - --__--i_-_- _- ,....--:2:---7,1__T /
------- - - - - - -----:=__-_-_-1-----::- -_-- ----_-__.----:-_-----r - : -_----il) --: ___-----*
/ / _____,..., ____....- --- ,.___ _____ a_ 7 •_-11-LII -II- i I .11_,mm_4 40_11 -,
/
__
„/„.
...,,,,77,,,,,,_ ____ ____, ____ _/..i_-,. ___ - ------------------.-----7- --______
/ ... -- , ---_-_-___. - -
.---..
__ ____ ____ ______
_ ,
___,_ __
___
,._____--
.____ ____ _____ - -----J.R- I- _If: __—__- _
---, --- ---- .11;;-611 *
_ / Ili 1111611- ii:* • __2I
_. . .......
r r
-/
•
1111 **\!t)14
yr* in,
-
4;0,
• est Vail -Lake
16
jie
•
•
•
44P
{ 1* / //.,, ,7 // /,''j/ <
/
\ i / I/ / \
./ 2* ., / / . /7/ /-
7/ // - 7 i , ,..,
// y /// - z -
/7 / /
/7 i i r ,/,/, 7., //, // ,
i( // // ,
J 1 • \w . / /
› ---.
, // /..„, , / , /
/ , .• /7/,./ /// , ,7 , ,
/ ) N-///,//// , /7 / /
/ , //„,/, . /
1 //,,,, 7 /
/7/ //K / .
, ,// /// ////
& ., ,,,, //i , , ,, ,
/ L___ ,,-///,,,,,,/,„ , 7/ ,,,,,
7 \_(
? , /7/ ,//,,,,, , , , / ,
/ //y/ //7,/ (7 . ////1 /
/ -/7/7,.//, ./ 17, /1, / /,'\/
4 , /7,, // 7,6, 7, r / / /
///7, 7/ ,,,,,„ /:,/
, 4, //7/Ar/// // /7 71/ / //// . //
,- // //.//7 //// / /iv. 7 / / // ___-
////li/ 7 //// / / - , ,
i ,/,/ //i/, // // , , / / 7/ .-
/ /
,___ 4 ///
7, / ,,,, 7/ ////, ///,/ / / 7 z• 7- 7
////7/ „ // . N://, / /,
_4 7// /?//////
/ / ///,/,/,, ..,/ / _
• /, •/7/ , 7, //// , 7, //, /c/ - /.."...,
//,7,/,/,,/,/, , . //, / /, .
, / / //
• / ///// /7 //// / / //, 7 // ////////'x---
/ 7
//‘ ////, /////// // // ' / / / //z1cP --
., •//,/.///// of / / 7 , // / ////// 7 / /...,;/.7, _
, / /,/,' / 7 77 / / / , / / //// / , /// -/ 7/ / / //1.-,
/ / / 7
// /4. //// /// /,_, // 7 , //, ///,',/,//, / .. /
./ 7/ 77/, , 7, , // /,_-_____,
/./ i/ . . J //IIII,////,/ z
///,//////I///1-/////////*/// I
// ‘p/ / / / / I / / / / 41 i /." /
( /. I/ I I/ I / / 7/ I/ / I // I/ / / / / PH7
Town of Vail - Chamonix Neighborhood
Chamonix
Bus Stop
PARKING
OPEN SPACE
GATE
Initial Application for 12/12/16 PEC 4 - NOVEMBER 23, 2016
December 6, 2016 - Page 50 of 99
GUEST ?ARK
CONIC MULTIUSE PATH
MAIL
OFFSITE ATTACTIONS
- 5 Minute walk to Chamonix Bus Stop
- 13 Minute bus ride to Concert Hall Plaza on West Vail Red
- 3 Minute wal to West Vail Lodge Bus Stop
- 15 Minutes to Vail Village
Vehicular
Pedestrian
1" 30'
Site Access
359 DESIGN 3630 Osage Denver, Colorado 303.884.9131
0
3" / 1'-0"
I—
I I
1" / 1'-0"
I—
I
I
I
.:-
L
L
3" / 1'-0"
3" / 1'-0"
0
1
L
1" / 1'-0"
3" / 1'-0"
0
0
I
I
3" / 1-0"
I
3" / 1'-0"
0
C)
IHI
' u u
IHI
uu
3" / 1-0"
3" / 1'-0"
F
J
3" / 1'-0"
7
IHI
d u
Building Type E - See Pages 27-28 Building Type C - See Pages 23-24
7
3" / 1'-0"
1
3" / 1-0"
3" / 1-0"
CO
0
3" / 1'-0"
El
H
L
3" / 1-0"
3" / 1'-0"
uu
HP
,IHI
uu
11 11 --1111
IHI IHI
uu uu
3" / 1'-0"
3" / 1-0"
3" / 1'-0"
H
H
L
3" / 1'-0"
7
L
3" / 1'-0"
Building Type D - See Pages 25-26
Town of Vail - Chamonix Neighborhood
uu
1
1
I
1-
9
ih
3" / 1'-0"
3" / 1'-0"
3" / 1'-0"
uu
3" / 1'-0"
1" / 1'-0"
L
L
3" / 1'-0"
3" / 1'-0"
H
7
1
H
L
1" / 1'-0"
r
3" / 1-0"
H
1
3" / 1'-0"
I I
I I
I
uu
17
1
1
L
3" / 1-0"
17
I
I
3" / 1'-0"
4"
4" / 1-0"
J
IHI
uu
Building Type B - See Pages 21-22
3" / 1'-0"
0
H
3" / 1'-0"
Building Type A - See Pages 19-20
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 51 of 99
1/8" 1 '-0"
Building Overview Roof Plans
359 DESIGN 1 3630 Osage Denver, Colorado 1 303.884.9131
1
1
1
1
Building Type 1 Type 2 Type 3
Type 1 Car, 2 Beds 2Car,3Beds lCar,3Beds
Type 4 Type 5 Site
GRFA Unit Totals
2Car,3Beds 2Car,3Beds Coverage
A
945
1,201
1,552
3,698
3
3,048
B
945
1,201
3,104
5,250
4
3,976
C
2,644
2,076
4,720
3
3,048
D
2,644
4,152
6,796
4
4,346
E
2,644
1,552
4,196
3
3, 048
Town of Vail - Chamonix Neighborhood
18
Building Overview
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 52 of 99
359 DESIGN 1 3630 Osage 1 Denver, Colorado 1 303.884.9131
Type 2
le -91 IV -41
Type 4
Jt 4 t
Level 3 Floor Plan
Type 1
r
J
uu
Level 2 Floor Plan
Type 2
Type 4
Level 1 Floor Plan
Town of Vail - Chamonix Neighborhood
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 53 of 99
1 9
3" / 1'-0"
r
Axonometric
NTS
1 " / t -O"
3" /
3" / 1'-0"
3" / 1'-0"
0
H
L
3" / 1'-0"
J
Roof Plan 1/8"=1 '-0"
Building A Overview Plans & Axonometric
359 DESIGN 3630 Osage Denver, Colorado 303.884.9131
ROOF PLA
1 1 1 1 1 1 1 1 1 1 1
II III III I
III III III
1 1111i1 III III III III III III III III III III III -
East Elevation
1
1 1
1 f r r
I I I
34' - 0"
Level
22'-0"
Levfth 2
11'-0"
Level
0'-0"
ROOF PLA
1 1 1 1 1 11 1 1 111 1 1 1 1 1 1
-III III III III III III III III III III III III
West Elevation
STONE BASE
STUCCO
HARD I E BOARD
Town of Vail - Chamonix Neighborhood
34' - 0"
Lev
22' -0"el
Levfth 2
11'-0"
Level0' - 0"
I
ROOF PLP
__1
III III III III III III III III III III III III III III III III III III III III III III II
III III III III III III III IIII III III III III W III IIII III III IIII III III III III II
1 1 I
UNIT TYPE 2
North Elevation
UNIT TYPE 4
UNIT TYPE 1
ri
South Elevation
3" / 1'-0"
L
1
J
1" / 1'-0"
L
L
3" /
3" /
Roof Plan
H
H
1
11
3" /
0
3" /
L
T
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 54 of 99
uu
IHI
LI u'
- 0"
Level
22'-0"
Lev
11'-0"
Level
0'-0"
ROOF PLAN
34' - 0"
Level
22'-0"
Levefth 2
11'-0" A.
Level
0'-0"
20
1/8" 1 '-0"
Building A -Elevations
359 DESIGN 3630 Osage Denver, Colorado 303.884.9131
Type 2
IL IL
111-11
Type 4
F
1
Type 2
o
Type 1
L J
Level 3 Floor Plan
L,t
Type 1
IHI
uu
Type 4
o
ir
Level 2 Floor Plan
Type 2
Type 4
o
•
•
Type 4
it
Type 1
1
Type 4
21
ih I
Axonometric
NTS
0
M
1-
3" / 1'-0"
1
3" / 1'-0"
1
4-
1" / 1'-0'
T
3" /1-0"
uu
H
3" / 1'-0"
1
1
1
3" / 1'-0"
3" / 1'-0"
✓
I
0
T
3" / 1'-0"
4" / 1'-0"
o Level 1 Floor Plan 0 0 Roof Plan U U 1/8"=1 '-0"
0
Town of Vail - Chamonix Neighborhood
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 55 of 99
Building B Overview Plans & Axonometric
359 DESIGN 1 3630 Osage 1 Denver, Colorado 1 303.884.9131
r -r
I I I I I I I I
ROOF PLA
t'T
-111 11 III III III III III I
1 1 I
III III III III III III 11
II III III I
East Elevation
34' - 0"
Level 3
22'-0"
Level 2
11'-0"
Level 1
0'-0"
ROOF PLA
i
1 1 i1 i1 i 1 it i
I 11
-III SII III III III SII SII III III SII III III II
West Elevation
STONE BASE
STUCCO
HARD I E BOARD
Town of Vail - Chamonix Neighborhood
34' - 0"
Level 3
22'-0"
Level 2
11'-0"
Level 1
0'-0"
r
I I
rt
i
Irt
ROOF PLA
III III III III III III III III III III III III III III III III III III III III III III III III III III III III III II
1 1 I
UNIT TYPE 4
111 iii I i 111
North E
UNIT TYPE 1
11 111 11
UNIT TYPE 4
South Elevation
3" /1-0"
P
3" /1-0"
1" / 1'-0"
3" /1-0"
1 1
L L
L L
uu
3" /1-0"
3" /1-0"
I I 1 1 " 1 1 I' 1 Im1m1m1m1m 1m1m1m1m1
/ / /
/ /
/ / /
34' - 0"
Level 3
22'-0" AP
Level 2
11'-0"
Level 1
0'-0" AP
ROOF PLAN
34' - 0"
C)
L
3" /1-0"
Roof Plan
IHI
uu
IHI
uu
u❑
3" /1-0"
4" /1-0"
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 56 of 99
Level 3
22'-0"
Level 2
11'-0"
Level 1
0'-0"
22
1/8" 1 '-0"
Building B -Elevations
359 DESIGN 3630 Osage Denver, Colorado 303.884.9131
Type 3
Type 3
Type 5
A 1
Type 3
Level 3 Floor Plan
1
Type 5
1
Type 3
Level 2 Floor Plan
o
o
o
o
o
Level 1 Floor Plan
Town of Vail - Chamonix Neighborhood
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 57 of 99
o
o
23
Axonometric
NTS
0
P
3" / 1'-0"
0
CO
0
N-
3" / 1'-0"
Ai
r
1
0
M
,IHI IHI IHI,
LI LJ U LI LJ
3" / 1'-0"
J
0
T
3" / 1'-0"
7
3" / 1'-0"
lull
'
LJ LJ
Roof Plan 1/8" =1 '-0"
Building C Overview Plans & Axonometric
359 DESIGN 1 3630 Osage 1 Denver, Colorado 1 303.884.9131
•
1
I 1 1 1 1 1 1 1 1 1 I ��
1 1
li }4�- it
East Elevation
•
West Elevation
STONE BASE
STUCCO
HARD I E BOARD
Town of Vail - Chamonix Neighborhood
ROOF PLANfth
33'-0"
LEVEL 3 okk
22'-0"
LEVEL 2 okk
11'-0"
LEVEL 1 okk
0'-0"
ROOF PLAN fth
33'-0"
LEVEL 3
22'-0"
LEVEL 2 gokk
11'-0"
LEVEL 1 fth
0'-0"
UNIT TYPE 3
North Elevation
UNIT TYPE 5
UNIT TYPE 3
South Elevation
r
3" / 1'-0"
L
3" /
IHI
IHI IHI
uu
uu uu
3" / 1'-0"
H
I 1 1
3" / 1'-0"
3" / 1'-0"
Roof Plan
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 58 of 99
IHI
uu'
uu
ROOF PLAN
33'-0"
LEVEIfth
22'-0"
LEVEL 2
11'-0"
LEVEL
0'-0"
ROOF PLAII
33'-0"
22' -0"
LEVEL
LEVEIfth
11'-0"
LEVEL
0'-0"
24
1/8" 1 '-0"
Building C -Elevations
359 DESIGN 3630 Osage Denver, Colorado 303.884.9131
Type 3
d
Type 5
Type 3
r
Type 5
Level 3 Floor Plan
1
Type 5
Type 5
Type 3
Type 3
Level 2 Floor Plan
Type 3
a _ d
i
Type 5
0
Type 5
Level 1 Floor Plan
Town of Vail - Chamonix Neighborhood
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 59 of 99
Type 3
25
Axonometric
NTS
3" / 1'-0"
3" / 1'-0"
0
3" / 1'-0"
0
3" / 1'-0"
uu
H
L
3" / 1'-0"
3" / 1'-0"
uu
IHI
uu
3" / 1'-0"
3" / 1'-0"
3" / 1'-0"
0
3" / 1'-0"
7
3" / 1'-0"
uu
uu
Roof Plan 1/8"=1 '-0"
Building D Overview Plans & Axonometric
359 DESIGN 3630 Osage Denver, Colorado 303.884.9131
ROOF PLA
1 1 1 1 1 1 1 1
East Elevation
■
1 1 1 1 1
33'-0"
LEVEL 3
22'-0"
LEVEL 2
11'-0"
LEVEL
0'-0"
ROOF PLA
West Elevation
ft
STONE BASE
STUCCO
HARD I E BOARD
Town of Vail - Chamonix Neighborhood
33'-0"
LEVEL
22'-0"
LEVEL
11'-0"
LEVEL
0'-0"
L
„, ,„ „, „, „, „,
North E
rk
1
NEM
r/
1 '1
r
K//
3" /
uu
P
South E
//
/ / /
u
LJ LL
Roof Plan
1
1r
1
OM.
ROOF PLAN
33'-0"
LEVEL 3 &
22'-00""
LEVEL 2
11' - 0"
LEVEL
0'-0"
ROOF PLAN
33'-0"
3" /
3" /
3" /
3" /
L
3" /
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 60 of 99
LJ LJ
LEVEL
22'-0"
LEVEL
11'-0"
LEVEL
0'-0"
26
1/8" 1 '-0"
Building D -Elevations
359 DESIGN 3630 Osage Denver, Colorado 1 303.884.9131
T
Type 3
Type 4
Level 3 Floor Plan
Type 3
Type 4
X51 N�
Type 3
IH
uL
HI
iu
Level 2 Floor Plan
Type 3
Type 4
Type 3
Level 1 Floor Plan
Town of Vail - Chamonix Neighborhood
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 61 of 99
27
Axonometric
NTS
1-
3" / 1'-0"
L
1" / 1'-0"
J-
3" / 1'-0"
3" / 1'-0"
J-
Roof Plan
0
1" / 1'-O"
3" / 1'-0"
1/8" 1 '-0"
Building E Overview Plans & Axonometric
359 DESIGN 3630 Osage
Denver, Colorado 303.884.9131
ROOF PLA
i li li li li 1 1 I1 I
I I I
III III III 'il III III III
East Elevation
III III III III III III III
T
34' - 0"
Level
22'-0"
Level
11'-0"
Level
0'-0"
ROOF PLAN S
1
=III III III III III III III III III III III III
West Elevation
STONE BASE
STUCCO
HARD I E BOARD
Town of Vail - Chamonix Neighborhood
34' - 0"
Level 3
22'-0"
Level
11'-0"
Level
0' -0"
r
ROOF PLA
III III III III III III III III III III III III III III III III III III III III III III II
UNIT TYPE 3
1 1 1 1 1 1 1 1
North Elevation
1 jiamCI.
111
■.
II 1
111
■ ■
i
K
UNIT TYPE 4
i
II
1
—
UNIT TYPE 3
1
9-1-1-1-I-I-I-1-1-1-1■I
Vi/
/ /
/ /
III II
■
a 1
_.
1' I
•
■
•
South Eevati o n
M
P
3" /
4-
1" / 1'-0"
1
L
3" /
3" /
L
Roof Plan
•
ri
1" / 1'-0"
3" /
34' - 0"
Lev
22' -0"el
Level
11'-0"
Level
0'-0"
ROOF PLAN
34' - 0"
Levefth 3
22'-0"
Level
11'-0"
Level
0'-0"
28
1/8" 1 '-0"
Building E -Elevations
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 62 of 99
359 DESIGN 3630 Osage
Denver, Colorado 1 303.884.9131
Unit Plans
Garage
Basement
Total
Type 1
1 Car. 2 Beds
945
300
185
1,430
GRFA 945
Town of Vail - Chamonix Neighborhood
Type 2
2 Car. 2 Beds
1,201
600
1,801
1,201
Type 3
1 Car. 3 Beds
1,322
300
185
1,807
1,322
Type 4
2 Car. 3 Beds
1,552
566
2,118
Type 5
2 Car. 3 Beds
2,076
600
2,676
1,552 2,076
29
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 63 of 99
359 DESIGN 3630 Osage Denver, Colorado ' 303.884.9131
11
Level 2
Level 1
Townhome - Type 1
v IIi1
/
1111
iulll
II'MP
Level 3
Level 2
Level 1
Townhome - Type 2
Total Unit GRFA - 945 SF Total Unit GRFA - 1,201 SF
Town of Vail - Chamonix Neighborhood
1
1
1
1
1
1
i
1
■
Level 3
Level 2
Level 1
Townhome - Type 3
Total Unit GRFA - 1,322 SF
►_J
Level 3
.1
00
Level 2
FI�RN
Level 1
J
1
1
1
1
1
1
■
1
1
1
■
Level 3
oio
w
cc
Level 2
Level 1
30
Townhome - Type 4 Townhome - Type 5
Total Unit GRFA - 1,552 SF Total Unit GRFA - 2,076 SF 1/8" =1'-0"
See following pages for GRFA breakdown.
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 64 of 99
Unit Plans
359 DESIGN 3630 Osage Denver, Colorado ' 303.884.9131
TOWN OF VAIL CODE 12-15-3 - GRFA
Gross Residential Floor Area Defined: For residential uses, the total square footage of all horizontal areas on
all levels of a structure, as measured to the outside face of the sheathing of the exterior walls (i.e., not
including exterior wall finishes). Floor area shall include, but not be limited to, elevator shafts and stairwells
at each level, lofts, fireplaces, bay windows, mechanical spaces, vents and chases, storage areas, and other
similar areas. Garages; attics; vaulted or open to below spaces; basements; crawl spaces; and roofed or
covered decks, porches, terraces, or patios shall be included as floor area; except the horizontal areas of a
structure as set forth herein shall then be deducted from the calculation of GRFA.
Garage area deducted from floor area is awarded on a "per space basis" and shall be contiguous to a
vehicular parking space. Each vehicular parking space shall be designed with direct and unobstructed
vehicular access.
27' - 0"
D
142 sf above grade
129 sf below grade
270 sf of wall
14'-0"
A
140 sf above grade
0 sf below grade
140 sf of wall
Above grade
14'-0"
c
27' - 0"
0 sf above grade
140 sf below grade
140 sf of wall
B
i
Below grade
Horizontal Floor Area: 14' x 27' = 378 sf
142 sf above grade
129 sf below grade
270 sf of wall
Total = 398 sf of wall above grade / 820 sf of wall = 49% of wall below grade
.49 x 378 sf of horizontal floor area = 185 sf deduction
BASEMENT GRFA DEDUCTION
Basement GRFA deduction is the same at
unit types 1 and 3.
Town of Vail - Chamonix Neighborhood
GRFA 2ND LEVEL - 728 SF
26' - 0"
0)
N
PATIO
18'-0" x 6'-0"
J
aiLv
i
'TER BATH
0
1
■ I—III
CLOSET
CLOSET.
MASTER BEDROO
11-2" x 12'-0"
LI
12'-10'
1
0
J
FIREPLAC
LEVEL 2 FLOOR PLAN
GRFA Boundary - Boundary is to face of
sheathing at exterior partitions and face
of finsh at interior partitions.
2 LEVEL 2 BEDROOM
TOTAL UNIT GRFA -
BASEMENT DEDUCTION -
TOTAL GARAGE GRFA -
TOTAL GRFA -
1,130 SF
185 SF
EXCLUDED
945 SF
GRFA GARAGE - 300 SF EXCLUDED
GRFA 1ST LEVEL - 402 SF
26' - 0"
BASEMENT GRFA EXCLUSION
PER TOV CODE 12 -15 -3 -b -1-a-7
LABLED AS WALLS A -D, SEE
CALCULATION PAGE 36.
L
I
FURN
1 CAR GARAGE
11'-2" x 22'-3"
BEDROOM 2
13'-2" x 9'-7"
BAT
3'-0" x 3-'4'
0
1111111
A
300 OF 300 SF EXLCUDED
FROM GRFA PER TOV
CODE 12 -15 -3 -b -1-a-2
LEVEL 1 FLOOR PLAN
31
1/4" 1 '-0"
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 65 of 99
359 DESIGN 3630 Osage Denver, Colorado
303.884.9131
TOWN OF VAIL CODE 12-15-3 - GRFA
Gross Residential Floor Area Defined: For residential uses, the total square footage of all horizontal areas on
all levels of a structure, as measured to the outside face of the sheathing of the exterior walls (i.e., not
including exterior wall finishes). Floor area shall include, but not be limited to, elevator shafts and stairwells
at each level, lofts, fireplaces, bay windows, mechanical spaces, vents and chases, storage areas, and other
similar areas. Garages; attics; vaulted or open to below spaces; basements; crawl spaces; and roofed or
covered decks, porches, terraces, or patios shall be included as floor area; except the horizontal areas of a
structure as set forth herein shall then be deducted from the calculation of GRFA.
Garage area deducted from floor area is awarded on a "per space basis" and shall be contiguous to a
vehicular parking space. Each vehicular parking space shall be designed with direct and unobstructed
vehicular access.
3RD LEVEL - 378 SF
26'-0"
14'-0"
ROOF BELOW
LEVEL 3 FLOOR PLAN
Town of Vail - Chamonix Neighborhood
0
N
2ND LEVEL - 727 SF
26' - 0"
0
0
N
PATIO
18'-0" x 6'-0"
0
BATHROOM
5'-6" x 9'-5"
W/D
LAUNDRY
3'-0" x 3'-4"
OI
I
o
ti
KITCHEN/dI NI NG
4'-9' x 13'-2"
CL
SE
BEDROOM 2
11'-2" x 12'-0"
LIVING
x10
0'
I
FIREPLAC
LEVEL 2 FLOOR PLAN
0
r
N
GRFA Boundary - Boundary is to face of
sheathing at exterior partitions and face
of finsh at interior partitions.
i
3 LEVEL 2 BEDROOM
TOTAL UNIT GRFA - 1,201 SF
TOTAL GARAGE GRFA - EXCLUDED
TOTAL GRFA - 1,201 SF
GRFA GARAGE - 600 SF EXCLUDED
GRFA 1ST LEVEL - 96 SF
26' - 0"
MEC
3'-0" X 7'-0"
2 CAR GARAGE
21'-4" x 25'-10"
STORAGE
3'-0" x 7'-2"
•
i
600 SF OF 600 SF EXLCUDED
FROM GRFA PER TOV CODE
12 -15 -3 -b -1-a-2
LEVEL 1 FLOOR PLAN
32
CN
1/4" 1 '-0"
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 66 of 99
359 DESIGN 3630 Osage
Denver, Colorado 303.884.9131
TOWN OF VAIL CODE 12-15-3 - GRFA
Gross Residential Floor Area Defined: For residential uses, the total square footage of all horizontal areas on
all levels of a structure, as measured to the outside face of the sheathing of the exterior walls (i.e., not
including exterior wall finishes). Floor area shall include, but not be limited to, elevator shafts and stairwells
at each level, lofts, fireplaces, bay windows, mechanical spaces, vents and chases, storage areas, and other
similar areas. Garages; attics; vaulted or open to below spaces; basements; crawl spaces; and roofed or
covered decks, porches, terraces, or patios shall be included as floor area; except the horizontal areas of a
structure as set forth herein shall then be deducted from the calculation of GRFA.
Garage area deducted from floor area is awarded on a "per space basis" and shall be contiguous to a
vehicular parking space. Each vehicular parking space shall be designed with direct and unobstructed
vehicular access.
3RD LEVEL - 378 SF
26' - 0"
14'-0"
ROOF BELOW
LEVEL 3 FLOOR PLAN
Town of Vail - Chamonix Neighborhood
N
2ND LEVEL - 727 SF
26' - 0"
PATIO
18'-0" x 6'-0"
0 0
010
CLOSET
BEDROOM 2
11'-2" x 12'-0"
LEVEL 2 FLOOR PLAN
N
GRFA Boundary - Boundary is to face of
sheathing at exterior partitions and face
of finsh at interior partitions.
3 LEVEL 3 BEDROOM
TOTAL UNIT GRFA - 1,507 SF
BASEMENT DEDUCTION - 185 SF
TOTAL GARAGE GRFA - EXCLUDED
TOTAL GRFA - 1,322 SF
GRFA GARAGE - 300 SF EXCLUDED
GRFA 1ST LEVEL - 402 SF
26'-0"
BASEMENT GRFA EXCLUSION
PER TOV CODE 12 -15 -3 -b -1-a-7
LABLED AS WALLS A -D, SEE
CALCULATION PAGE 36.
FURN
MECH
8'-7" x 3'-0"
c
SE
1 CAR GARAGE
11'-2" x 22'-3"
BEDROOM 1
13'-2" x 9'-7"
r--
L J
A
300 OF 300 SF EXLCUDED
FROM GRFA PER TOV
CODE 12 -15 -3 -b -1-a-2
LEVEL 1 FLOOR PLAN
33
0
ti
N
1/4" 1 '-0"
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 67 of 99
359 DESIGN
3630 Osage Denver, Colorado
303.884.9131
TOWN OF VAIL CODE 12-15-3 - GRFA
Gross Residential Floor Area Defined: For residential uses, the total square footage of all horizontal areas on
all levels of a structure, as measured to the outside face of the sheathing of the exterior walls (i.e., not
including exterior wall finishes). Floor area shall include, but not be limited to, elevator shafts and stairwells
at each level, lofts, fireplaces, bay windows, mechanical spaces, vents and chases, storage areas, and other
similar areas. Garages; attics; vaulted or open to below spaces; basements; crawl spaces; and roofed or
covered decks, porches, terraces, or patios shall be included as floor area; except the horizontal areas of a
structure as set forth herein shall then be deducted from the calculation of GRFA.
Garage area deducted from floor area is awarded on a "per space basis" and shall be contiguous to a
vehicular parking space. Each vehicular parking space shall be designed with direct and unobstructed
vehicular access.
GRFA 3RD LEVEL - 727 SF
26' - 0"
0
BEDROOM 2
11'-4" x 10'-7"
CLOSET
5-3" x 8'-2"
BASH
5'-9" x 8'-3"
T
6'-0" x 3'
0"
• 8 •
O
MASTER BATH
11'-2" x 8'-6" i
HALLWAY
LEVEL 3 FLOOR PLAN
MASTER BEDROOM
12'-10" x 11'-5"
Town of Vail - Chamonix Neighborhood
0
N
0)
N
GRFA 2ND LEVEL - 727 SF
26'-0"
LEVEL 2 FLOOR PLAN
GRFA Boundary - Boundary is to face of
sheathing at exterior partitions and face
of finsh at interior partitions.
3 LEVEL 3 BEDROOM
TOTAL UNIT GRFA - 1,552 SF
TOTAL GARAGE GRFA - EXCLUDED
TOTAL GRFA - 1,552 SF
34
GRFA GARAGE - 566 SF EXCLUDED
GRFA 1ST LEVEL - 98 SF
26' - 0"
L
MECH
7'-0" x 3'-0"
2 CAR GARAGE
24'-8" x 22'-10"
STORAGE
3'-0" x 7'-2
i
7
566 SFOF566SF
EXLCUDED FROM GRFA PER
TOV CODE 12 -15 -3 -b -1-a-2
LEVEL 1 FLOOR PLAN
1/4" 1 '-0"
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 68 of 99
359 DESIGN 3630 Osage Denver, Colorado
303.884.9131
TOWN OF VAIL CODE 12-15-3 - GRFA
Gross Residential Floor Area Defined: For residential uses, the total square footage of all horizontal areas on
all levels of a structure, as measured to the outside face of the sheathing of the exterior walls (i.e., not
including exterior wall finishes). Floor area shall include, but not be limited to, elevator shafts and stairwells
at each level, lofts, fireplaces, bay windows, mechanical spaces, vents and chases, storage areas, and other
similar areas. Garages; attics; vaulted or open to below spaces; basements; crawl spaces; and roofed or
covered decks, porches, terraces, or patios shall be included as floor area; except the horizontal areas of a
structure as set forth herein shall then be deducted from the calculation of GRFA.
Garage area deducted from floor area is awarded on a "per space basis" and shall be contiguous to a
vehicular parking space. Each vehicular parking space shall be designed with direct and unobstructed
vehicular access.
GRFA 3RD LEVEL - 904 SF
27' - 9"
0
N
0
15' - 11 5/8"
LEVEL 3 FLOOR PLAN
Town of Vail - Chamonix Neighborhood
GRFA 2ND LEVEL - 904 SF
27' - 9"
0
CV
M
DINING
14'-8" x 8'-8"
0
a)
LEVEL 2 FLOOR PLAN
GRFA Boundary - Boundary is to face of
sheathing at exterior partitions and face
of finsh at interior partitions.
3 LEVEL 3 BEDROOM
TOTAL UNIT GRFA - 1,980 SF
TOTAL GARAGE GRFA - 96 SF
TOTAL GRFA - 2,076 SF
GRFA GARAGE - 96 SF (600 SF EXCLUDED)
GRFA 1ST LEVEL - 172 SF
27' - 8"
MECH
4'-0" x 6'-10"
2 CAR GARAGE
19'-4" x 32'-0"
H
D
L
0
CV
M
L
600 OF 696 SF EXLCUDED
FROM GRFA PER TOV
CODE 12 -15 -3 -b -1-a-2
LEVEL 1 FLOOR PLAN
35
1/4" 1 '-0"
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 69 of 99
359 DESIGN 3630 Osage Denver, Colorado
303.884.9131
FLAT TURF AREA
PARK ON TIERS
i
i
36
GUEST PARK
1915
a r a
r y�
L
f
4:
a a
a Jr
a 4
W 4 .
i•
a a
SHRUB REDS TO
PROVIDE PRIVACY TO
DECKS AND ENTRIES
NATIVE SEEDS ON
SLOPES
I
i. a 4 J. a
i a i. a
4 4
1995
IN NY
f‘
J.
111444. Jr a
•
•
PARK TRAIL
Town of Vail - Chamonix Neighborhood
Initial Application for 12/12/16 PEC 4 - NOVEMBER 23, 2016
December 6, 2016 - Page 70 of 99
PARK TRAIL ACCESS
MAILBOX / PLAZA
TURF ON FLAT AREAS
ONLY
Landscape plan shows initial suggestions.
Landscape plan to be fully submitted with
PEC Application 12/19/16.
1" 30'
Landscape Plan
359 DESIGN 3630 Osage Denver, Colorado 303.884.9131
Town of Vail - Chamonix Neighborhood
Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016
December 6, 2016 - Page 71 of 99
TRAILS
37
Character View Looking West
359 DESIGN 1 3630 Osage 1 Denver, Colorado ' 303.884.9131
TOWN Of9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Resolution No 34, Series of 2016, A Resolution of the Vail Town Council
Appointing the Vail Local Housing Authority as the Town's Agent to Negotiate and Purchase Deed
Restrictions in the Town.
PRESENTER(S): George Ruther, Director of Community Development
ACTION REQUESTED OF COUNCIL: Approve, approve with modifications or deny Resolution
No. 34, Series of 2016, as presented
BACKGROUND: The Vail Town Council is being asked to support the amended recommendation
for the process and procedures for determining deed restriction acquisitions as adopted by the
Vail Housing 2027 Strategic Plan.
STAFF RECOMMENDATION: The Community Development Department recommends the Vail
Town Council approves Resolution No. 34, Series of 2016 as presented.
ATTACHMENTS:
Description
Staff Memorandum
Resolution No. 34, Series of 2016
December 6, 2016 - Page 72 of
TOWN OF VAIIL.
Memorandum
To: Vail Town Council
From: George Ruther, Director of Community Development
Vail Local Housing Authority
Date: December 6, 2016
Subject: Vail Housing 2027 Strategic Plan — Deed Restriction Acquisition Recommendation
I. PURPOSE
The purpose of this memorandum is to follow up to the recommendation forwarded on
November 1, 2016 for the process and procedures for determining deed restriction acquisitions
as adopted by the Vail Housing 2027 Strategic Plan. The Vail Town Council is being asked to
support the amended recommendation in an effort to advance the goals of the Vail Housing
2027 Strategic Plan.
11. BACKGROUND
The Vail Housing 2027 Strategic Plan was adopted by the Vail Town Council on September 6,
2016, pursuant to Resolution No. 29, Series of 2016. As an action -oriented, results -based
strategic plan, the recommendations for the three-part plan are very straightforward...
1) A GOAL,
2) A MEANS, and
3) A METHOD.
As a reminder, the goal is for the Town of Vail to acquire 1,000 additional deed restrictions for
resident housing by the year 2027; the means are the money needed to acquire the restrictions;
and, the method refers to the decision-making structure for acquiring the deed restrictions as
illustrated below.
A New Decision - Making Structure
Vail Town Ccuncil
(Policy)
Twice Atea Report'_
F*I
Annual
App'oratlon
Vail Local Housing
Authority
(Implementation)
Stas=
1 dmiri=;r_:icr
December 6, 2016 - Page 73 of
On November 1, 2016, the Vail Local Housing Authority (VLHA) and the Community
Development Department met with the Vail Town Council to discuss the next steps for
implementing a new decision making structure for the purpose of acquiring deed restrictions for
resident housing in Vail. During the discussion the following issues were raised:
• The definition of "community" should be expanded to further clarify its meaning.
• A maximum per transaction cap should be proposed on the amount of a deed restriction
purchase.
• The word "seasonal" should be removed from examples of defined market segments.
• Examples of past deed restriction acquisitions (i.e. Timber Ridge Village, Lions Ridge
Apartments, Vail Commons, Middle Creek Village, North Trail Townhomes, Pitkin Creek
Buy Down, etc.) should be shared to provide context for possible future acquisitions.
III. A NEW DECISION MAKING STRUCTURE
According to the adopted Vail Housing 2027 Strategic Plan, in part,
"To efficiently achieve the goal of acquiring 1,000 additional resident housing unit deed
restrictions by the year 2027 a new structure for decision-making is needed. The current
decision making structure contains multiple layers of bureaucracy , is costly and time
consuming, inefficient, indecisive, reactive in approach and does not achieve the Town's
desired results of addressing the resident housing needs of the community.
A new decision-making structure is needed to get better results. The new structure must
include a new decision-making body that is:
• singular in mission and focus,
• empowered and results -oriented,
• time sensitive and responsive in its actions,
• adaptable to an ever dynamic real estate market,
• consistent and predictable, and
• timely within the Town's development review process.
The new structure requires built-in mechanisms of accountability for decision making and twice
annual reporting requirements. It must be built on a foundation grounded by predetermined
criteria for sound decision making and evaluation when deciding on the acquisition of deed
restrictions to ensure policy objectives are being met. It requires participation from experts in the
fields of real estate finance and development, residential property lending, real property
acquisition, affordable housing policy and program implementation, public finance and
administration, and real property analysis, valuation and appraisal. Each of these
characteristics ensures that the new structure is organized and aligned in such a way that the
Town achieves its Ten Year Goal for housing.
Most importantly, the decision-making structure must ensure that the decision-making body,
acting as a special agent of the Town of Vail, has the authority to take action towards achieving
the goal and dispense the funds needed to acquire deed restrictions.
Town of Vail Page 2
December 6, 2016 - Page 74 of
The five -member Vail Local Housing Authority (VLHA) should be appointed as the new
decision-making body authorized as a special agent to act on behalf of the Vail Town Council.
There are numerous compelling reasons to appoint the VLHA as the Town's special agent.
Those reasons include:
• The VLHA is a statutory authority created under Colorado Revised Statutes (CRS 29-4-
204) and granted powers of authority (CRS 29-4-209) which include, in part,
o to grant or lend moneys or otherwise provide financing to any person, firm,
corporation for any project or any part thereof,
o to pledge or otherwise encumber any of its moneys in support of a connection
with a project, and
o to purchase, lease, obtain option upon, or acquire any property, real or personal,
or any interest therein from any person, firm, corporation, the city, or a
government.
• The VLHA is uniquely positioned to fill this role due to its singular purpose and focus.
• The VLHA members are appointed by the Vail Town Council, and therefore, its
membership can include experts with the appropriate background and experiences to
carry out the Town's adopted housing policies.
• The VLHA was created to focus its efforts on maintaining and expanding the supply of
resident housing opportunities in the community.
• The VLHA members serve five-year staggered terms."
IV. RECOMMENDED CRITERIA/FINDINGS FOR DEED RESTRICTION ACQUISITIONS
In furtherance of the new decision making structure adopted by the Vail Housing 2027 Strategic
Plan the Vail Local Housing Authority recommends the following criteria and findings be used
when making determinations on whether to spend appropriated funds to acquire additional deed
restrictions for resident housing:
• Supports and maintains a permanent year-round resident population in an effort to
sustain community
• Furthers the goal adopted in the Vail Housing 2027 Strategic Plan
• Consistent with the housing policies adopted by the Vail Town Council for the acquisition
of deed restrictions for resident housing
• Demonstrated demand exists within the resident housing market for the type of
residential product (studio, flat, townhome, duplex, single family, etc.) that is to be deed
restricted
• Fulfills a demonstrated need within a defined segment (i.e. seasonal, for rent, for sale,
owner occupied, etc.) of the residential property market.
• Demonstrates a quantifiable return on investment based upon the conclusions of the
Economic Value of the Town's Investment in Employee Housing Report, prepared by
BBC, dated March 12, 2012
• The market value of the deed restriction is comparable in value to other existing deed
restrictions within the community as demonstrated by a licensed real estate appraiser
• Most cost effective and efficient use of the Town's limited supply of financial resources
• Fair market value is paid for the deed restriction relative to current market conditions (i.e.
supply & demand)
Town of Vail Page 3
December 6, 2016 - Page 75 of
Once approved, the deed restriction acquisition criteria and findings will become adopted policy,
and as such, shall be used by the VLHA in making deed restriction acquisition determinations,
unless otherwise modified or amended by the Vail Town Council.
The Vail Local Housing Authority is recommending that the Town not implement a formulaic
approach to deed restriction acquisitions. A formulaic approach lacks flexibility, is non-
responsive to market conditions, is complex, becomes reactive, is less effective, and can
become contrary to the goal of acquiring deed restrictions.
V. EXAMPLES OF PRIOR DEED RESTRICTION ACQUISITIONS
Acquiring deed restrictions for the purpose of securing employee housing is not new in Vail. On
numerous occasions in the past the Town of Vail has purchased deed restrictions. Examples of
costs of deed restriction acquisitions are:
Timber Ridge
Middle Creek Village
Arosa Duplex
VI. DEFINITION OF SUCCESS
$65,000 per unit
$25,000 per unit
$300,000 per unit
The new decision making structure recommended by the Vail Housing 2027 Strategic Plan
requires, at a minimum, a twice annual reporting obligation of the Vail Local Housing Authority
to the Vail Town Council. The intended purpose of this obligation is to provide oversight and
ensure that the Authority acts within the best interest of the Town in its fiduciary role in acquiring
deed restrictions. To that end, pursuant to the terms of Resolution No. 34, Series of 2016,
"The Town Council may modify or revoke the VLHA's agency designation at any time, in
the Town Council's sole discretion."
The Town's Deed Restriction Acquisition Program is unlike any other housing program in place
at this time. In many ways it is a fundamentally different approach to a reoccurring and
longstanding challenge in many resort communities. For that reason, there is little to no
historical data or past experiences to reference as measures of success going forward.
Therefore, the VLHA and town staff propose the following definition of success be used to
measure the first year's performance of the program:
• Total number of net new deed restrictions acquired
• Total number of net new bedrooms restricted
• Total amount of new square footage restricted
• Average cost per square foot for deed restricted properties
• Average cost per net new deed restriction
• Total number of Vail residents housed
• Breakdown of household structure (i.e. household size, age of residents, adults vs.
children, location of employment, etc.)
• Previous location of residency
• Approximate range of total household income
• Total number of net new existing dwelling units deed restricted within the reporting
period
• Total number of for -rent homes restricted versus for -sale homes restricted
Town of Vail Page 4
December 6, 2016 - Page 76 of
RESOLUTION NO. 34
SERIES 2016
A RESOLUTION OF THE VAIL TOWN COUNCIL APPOINTING THE
VAIL LOCAL HOUSING AUTHORITY AS THE TOWN'S AGENT TO
NEGOTIATE AND PURCHASE DEED RESTRICTIONS IN THE TOWN
WHEREAS, through Resolution No. 29, Series 2016, the Town Council adopted
Vail Housing 2027, "A Strategic Plan for Maintaining and Sustaining Community through
the Creation and Support of Resident Housing in Vail" (the "Plan");
WHEREAS, the Town Council and the Vail Local Housing Authority (the "VLHA")
acknowledged in the Plan that "the acquisition of deed restrictions on homes for Vail
residents is critical to maintaining and sustaining community"; and
WHEREAS, the Town Council desires to appoint the VLHA as the Town's agent
for the purpose of negotiating and purchasing Deed Restrictions in accordance with the
Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL:
Section 1. The Town Council hereby designates the VLHA as the Town's
agent solely for the purposes set forth herein.
Section 2. The Town Council hereby delegates to the VLHA the authority to:
a. Implement the Plan through the negotiation and purchase of Deed
Restrictions in the Town;
b. Make, enter into, and execute purchase and sale agreements, deed
restrictions, documents, instruments, papers and other forms necessary for the
purchase of Deed Restrictions in accordance with the Vail Town Code and the Plan;
and
c. Expend funds that have been budgeted and appropriated in the Town's
housing fund for costs associated with the acquisition of Deed Restrictions pursuant to
the Plan, including without limitation costs for purchases, appraisals, legal fees, filing
fees, closing costs and title insurance.
Section 3. The following criteria and findings shall be used by the VLHA when
determining whether to acquire a deed restriction:
• Supports and maintains a permanent year-round resident population that grows a
diverse community where a wide range of demographics, economics, occupations and
family household sizes are served.
• Furthers the goal adopted in the Vail Housing 2027 Strategic Plan
1
December 6, 2016 - Page 77 of
• Consistent with the housing policies adopted by the Vail Town Council for the acquisition
of deed restrictions for resident housing
• Demonstrated demand exists within the resident housing market for the type of
residential product (studio, flat, townhome, duplex, single family, etc.) that is to be deed
restricted
• Fulfills a demonstrated need within a defined segment (i.e. for rent, for sale, owner
occupied, etc.) of the residential property market.
• Demonstrates a quantifiable return on investment based upon the conclusions of the
Economic Value of the Town's Investment in Employee Housing Report, prepared by
BBC, dated March 12, 2012
• The market value of the deed restriction is comparable in value to other existing deed
restrictions within the community as demonstrated by a licensed real estate appraiser
• Most cost effective and efficient use of the Town's limited supply of financial resources
• Fair market value is paid for the deed restriction relative to current market conditions (i.e.
supply & demand)
• A transaction cap of $200,000 per dwelling unit to be deed restricted
Section 4. The Town Council may modify or revoke the VLHA's agency
designation or the authority of the VLHA under the agency designation at any time, in
the Town Council's sole discretion.
2
December 6, 2016 - Page 78 of
INTRODUCED, READ, APPROVED AND ADOPTED this 1st day of November,
2016.
ATTEST:
Patty McKenny, Town Clerk
3
Dave Chapin, Mayor
December 6, 2016 - Page 79 of
TOWN Of9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Ordinance No. 33, Series of 2016, First Reading, An Ordinance Making
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax
Fund, Dispatch Services Fund, and Heavy Equipment Fund.
PRESENTER(S): Carlie Smith, Senior Budget Analyst
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No.33,
Series 2016
BACKGROUND: Please see attached memo.
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No.33, Series
2016
ATTACHMENTS:
Description
2016 3 Budget Supp 1st Reading
December 6, 2016 - Page 80 of
TOWN OF VAIL:
Memorandum
TO: Vail Town Council
FROM: Finance Department
DATE: December 6, 2016
SUBJECT: 2016 Budget Supplemental Appropriation
I. SUMMARY
In Tuesday evening's session, you will be asked to approve the first reading of Ordinance No.
33, Series 2016, the third supplemental appropriation of the 2016 budget.
II. DISCUSSION
Across all funds, this supplemental request will adjust the budget to reflect $368,670 of
additional revenue and proposes an increase of $1,219,789 to expenditures. The fund
statements are also attached.
General Fund
Budgeted revenue will be adjusted by an increase of $185,531 which is directly offset by
corresponding expenditures:
• $86,883 reimbursement for deployment to ten separate wildfires that will cover the
town's personnel and travel costs for those incidents; an additional $39,809 was
payment for the use of town vehicles and equipment during wildfire deployment.
• $9,972 state reimbursement for deployment of three members of the Northwest Incident
Management Team to Maryland for an emergency flooding incident.
• $22,197 of state funding for the Northwest Incident Management Team exercise that
occurred August 29th in Keystone, CO.
• $8,276 reimbursement from admission tickets to the Vail Police Departments 50th
anniversary party.
• A partial reimbursement from the state of $11,432 for a Crisis and Mental Health
Intervention Training put on by the Vail Police Department with corresponding expenses
totaling $24,000.
• $6,962 of donations raised by Friends of the Library will be used for the annual Friends
of the Library membership brunch, new chairs for the children's room, and library tote
bags.
Staff is requesting an overall increase in budgeted expenditures of $131,790, which includes a
$50,000 decrease in budgeted expenses as a result of the withdrawal of America's Winter
Opening events by the Vail Valley Foundation and $158,290 relating to expenditures
corresponding to the reimbursements mentioned above. The remaining $23,500 of expenditures
December 6, 2016 - Page 81 of
includes $8,500 for a police evidence system to manage and track evidence inventory; and
$15,000 of additional contract audit fees that resulted in sales tax collections of $150,000.
These adjustments to the General Fund 2016 budget result in a net increase of $53.7K, with a
resulting fund balance of $23.6 million by the end of 2016, or 64% of annual revenues.
Capital Projects Fund
Budgeted revenue will be decreased by a total of $9,686. This includes a decrease in rent
collections of $38,160 from the Vail Commons homeowners association that will instead be
managed by the HOA to fund capital improvements in the general common elements of the
property. Increases to budgeted revenues are reimbursements relating to corresponding
expenditures: a reimbursement of $3,000 for damage to a lighting fixture and $25,474 for the
Vail Recreation District's participation in the town's phone system upgrade.
Staff is requesting to supplement 2016 expenditures by a total of $388,474. Other than the
expenditures corresponding to the reimbursements mentioned above, staff is requesting to bring
forward $210,000 from the 2017 budget to place an order for a plow truck (for delivery and
payment in 2017). The dollars should be appropriated in the year the town is under contract.
The Capital Projects Fund will be reduced by this amount during the first supplemental of 2017.
The Slifer Fountain and Plaza project was intentionally moved into the Capital Projects Fund
budget rather than the RETT Fund for estimated 2017 expenditures based on available fund
balances and the amount of sewer line and infrastructure work involved. The initial project
expenditures of $150,000 budgeted in 2016 now also need to be included in the Capital Fund,
but will be reduced in the RETT Fund.
The proposed budget adjustments will result in an estimated fund balance of $15.8 million by
the end of 2016.
Real Estate Transfer Tax (RETT) Fund
Budgeted revenues will be increased by $180,000. This includes $10,000 of bag fee revenue to
be offset by a corresponding expenditure of $10,000 for E -Waste Collection Day. The remaining
$170,000 is a reimbursement from the Vail Recreation District that will partially offset additional
expenditures of $620,000 to complete the Vail Golf and Nordic Clubhouse. The project
encountered several unanticipated circumstances as well as design changes and decisions on
"finishes" that resulted in a final projected cost of $11.0 million.
Staff is requesting to supplement 2016 expenditures by a total of $480,000. This includes the
expenditures corresponding to the reimbursements mentioned above offset by the $150,000
reduction of the 2016 Slifer Fountain and Plaza budget.
The proposed budget adjustments will result in an estimated fund balance of $4.4 million by the
end of 2016.
Dispatch
Budgeted revenue will reflect a $12,825 reimbursement from Pitkin Country for corresponding
expenditures relating to an intergovernmental agreement to supply Vail Dispatch Services staff
while Pitkin County rebounds from a severe staffing shortage. There is no net impact to the
Dispatch Fund.
-2
December 6, 2016 - Page 82 of
Heavy Equipment Fund
Staff is requesting to bring forward $206,700 from the 2017 budget to place an order for the
purchase of a replacement plow truck (for delivery and payment in 2017). The dollars should be
appropriated in the year the town is under contract.
-3
December 6, 2016 - Page 83 of
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
2016
Proposed
Original 1st
2016
2nd
2016
3rd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Comments
Revenue
Local Taxes:
$ 25,588,000
$ 25,588,000
$ 25,588,000
$ 25,588,000
Sales Tax Split b/t Gen'I Fund & Capital Fund
62/38
Sales Tax
$ 15,865,000
$ 15,865,000
$ 15,865,000
$ 15,865,000
Property and Ownership
4,913,000
4,913,000
4,913,000
4,913,000
Ski Lift Tax
4,728,000
4,728,000
4,728,000
4,728,000
Franchise Fees, Penalties, and Other Taxes
1,181,159
1,181,159
1,181,159
1,181,159
Licenses & Permits
1,594,254
1,594,254
1,594,254
1,594,254
Intergovernmental Revenue
1,882,916
1,882,916
11,784
1,894,700
126,692
2,021,392
$127K state reimbursement from Wildfire deployments
Transportation Centers
4,225,000
4,225,000
4,225,000
4,225,000
Charges for Services
1,001,236
1,001,236
1,001,236
1,001,236
Fines & Forfeitures
250,942
250,942
250,942
250,942
Earnings on Investments
160,000
160,000
160,000
160,000
Rental Revenue
990,556
990,556
990,556
990,556
Miscellaneous and Project Reimbursements
182,000
182,000
9,000
191,000
58,839
249,839
NWIMT Maryland deployment reimbursement $10K; NWIMT Exercise
reimbursement $22K; Crisis Intervention Training $11.5K; Friends of the
Library $7K; Admission to the Vail PD 50th Anniversary Event $8K
Total Revenue
36,974,063
-
36,974,063
20,784
36,994,847
185,531
37,180,378
Expenditures
Salaries
16,890,516
16,890,516
(11,700)
16,878,816
67,355
16,946,171
NWIMT deployment $2.5K; Wildfire deployment $65K
Benefits
6,236,674
6,236,674
6,236,674
20,907
6,257,581
Wildfire deployment benefit expense $21 K
Subtotal Compensation and Benefits
23,127,190
-
23,127,190
(11,700)
23,115,490
88,262
23,203,752
Contributions and Special Events
2,270,994
121,700
2,392,694
50,000
2,442,694
(50,000)
2,392,694
Withdrawal of America's Winter Opening Cup event
All Other Operating Expenses
7,773,781
74,331
7,848,112
70,977
7,919,089
93,527
8,012,616
Maryland deployment $7,308; NWIMT exercise $22K; Crisis Intervention
Training $24K; Friends of the library champagne brunch $4,458; library
children's room chairs $1 K; Library totes $1.5K; Wildfire deployment $1.3K;
Police evidence inventory system $8.5K; Audit Fee $15K
Heavy Equipment Operating Charges
2,221,467
2,221,467
2,221,467
2,221,467
Heavy Equipment Replacement Charges
618,120
618,120
618,120
618,120
Dispatch Services
663,214
663,214
663,214
663,214
Total Expenditures
36,674,766
196,031
36,870,797
109,277
36,980,074
131,789
37,111,863
Weritkrilernder) Expenditure
299,297 $1) 103,266 '193) 14,773 -m511,212 p5515
Castle Peak Senior Care Facility
(50,000)
(50,000)
(50,000)
(50,000)
2015 World Alpine Ski Championships
-
-
-
-
Pro -cycling event
-
-
2015 Nation's Event
-
-
-
-
Transfer to Dipatch Services Fund
-
-
-
-
Surplus Net of Transfers & New Programs
249,297
(196,031)
53,266
(88,493)
(35,227)
53,742
18,515
Beginning Fund Balance
18,910,046
23,622,508
23,622,508
23,622,508
Ending Fund Balance
$ 19,159,343
$ 23,675,774
$ 23,587,281
$ 23,641,023
64%
64%
EHOP balance included in ending fund balance -
not spendable
$ 705,382
$ 705,382
4
December 6, 2016 - Page 84 of 99
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2016
Proposed
Original
1st
2016
2nd
2016
3rd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Comments
Revenue
Total Sales Tax Revenue:
$ 25,588,000
$ 25,588,000
$ 25,588,000
$ 25,588,000
2016 4.5% incr from 2015 amended
Sales Tax Split between General Fund &
Capital Fund
62/38
62/38
62/38
62/38
Sales Tax - Capital Projects Fund
$ 9,723,000
$ 9,723,000
$ 9,723,000
$ 9,723,000
38% to CPF
Use Tax
1,545,000
1,545,000
1,545,000
1,545,000
2016 down from 2015;no new major developments assumed
Federal Grant Revenue
544,800
544,800
544,800
544,800
2015-2016: Bridges at Nugget Lane and Bridge Rd
Other State Revenue
-
123,603
123,603
123,603
123,603
$77K State grant received for partial reimbursement of the Police E -Ticketing project;
$46.6K Colorado Division of Fire Prevention grant to be used towards a compressor;
2015: CDOT share of funding for 1-70 Underpass Study
Lease Revenue
197,295
197,295
197,295
159,135
Vail Commons rental revenue no longer collected $38K; Per Vail Commons
commercial (incr. every 5 years) and residential leases
Project Reimbursement
-
230,000
230,000
16,778
246,778
28,474 275,252
$3K reimbursement for street light accident; $28.5K VRD reimbursement for
phone system; $16.8K VRD reimbursement for phone system fees; $230,000 revenue
recognition for underground utility project
TRAHC
461,065
461,065
461,065
461,065
Principal and interest on loans to Timber Ridge Fund
Earnings on Investments and Other
149,281
149,281
149,281
149,281
0.7% rate assumed on available fund balance
Total Revenue
12,620,441
353,603
12,974,044
16,778
12,990,822
(9,686)
12,981,136
Bus Shelters
30,000
20,000
50,000
50,000
50,000
Annual maintenance.
Parking Structures
675,000
28,000
703,000
703,000
703,000
Use of 2015 savings for parking gate cameras(16K) and upper deck street light poles
and fixtures (12K) budgeted in 2015 ; 2015: Various repairs including deck topping
replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural
repairs.
Traffic Impact Fee and Transportation Master
Plan Updates
150,000
150,000
150,000
150,000
Update of Traffic Impact Fees: $130K; Transportation Master Plan: $20K
Facilities Capital Maintenance
319,125
22,000
341,125
341,125
341,125
Fire Station 2 (Main Vail) ventilation($22K); General project covers repairs to town
buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors),
interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers,
etc.).
Donovan Park Pavilion
5,000
5,000
5,000
F
3,000
5,000
$5K annual maintenance
Street Light Improvements
50,000
149,192
199,192
199,192
202,192
$3k for street light accident, see corresponding reimbursement; Continuation street
lights improvements and to refurbish residential lighting
Capital Street Maintenance
1,290,000
1,290,000
1,290,000
1,290,000
On-going maintenance to roads and bridges including asphalt overlays, patching and
repairs; Cost increases based on recent pricing
West Forest Bridge Repair
350,000
350,000
350,000
350,000
Major Bridge Repair Projects based on bi-annual bridge inspection
Kinnickinnick (West) Bridge Repair
350,000
350,000
350,000
350,000
Major Bridge Repair Projects based on bi-annual bridge inspection
Audio Visual Capital Maintenance
18,000
18,000
18,000
18,000
$18K annual maintenance / replacement of audio-visual equipment in town buildings
such as Donovan, Municipal building, Grand View, LH Welcome Center
Town -wide camera system
22,000
22,000
22,000
22,000
$22K per year for replacement of cameras and equipment;
Document Imaging
30,000
30,000
30,000
30,000
Annual maintenance, software licensing, and replacement schedule for scanners and
servers. Includes $38K for software platform upgrade in 2015.
Software Licensing
51,000
51,000
51,000
51,000
Annual renewal of software licenses
Police Taser Replacement
31,849
31,849
31,849
31,849
To replace outdated equipment purchased in 2007
Automated External Defibrillator
9,870
9,870
9,870
9 870
Currentlynonly a few police cars have this equipment; This request would outfit all police
rs
Public Safety ID Card Printer
8,740
8,740
8,740
8,740
Requesting printer specific to the "Salamander" software shared with regional agencies;
would allow easy tracking of all resources on Targe events or incidents with the badges &
barcodes printed
Police Body Worn Cameras
69,585
69,585
69,585
69,585
For the purchase of 20 cameras for sworn officers, software licenses ($23.7K) plus
server hardware ($15K) for the purposes of storing data
Hardware Purchases
150,000
150,000
150,000
150,000
2015 replacement of three GIS printers/scanners; Two additional Simplivity Omnicube
nodes in 2015 and 2016 ata cost of $45K each
5
December 6, 2016 - Page 85 of 99
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2016
Proposed
Original
1st
2016
2nd
2016
3rd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Comments
Data Center (Computer Rooms)
1,000,000
1,000,000
1,000,000
1,000,000
Remodel / Retrofit upper and lower computer rooms ( power, heating / cooling, fire
suppression ). Possible relocation into a combined room
Website and e-commerce
12,000
12,000
12,000
12,000
Internet security & application interfaces; website redevelopment; includes $550/month
for web hosting svcs
ArcGIS Systems
-
-
-
-
Replacement of plotter/scanner/copier for GIS
Fiber Optics in Buildings
15,000
15,000
15,000
■ 11,600
26,600
VRD phone system upgrade feess- see corresponding reimbursement; Annual
maintenance $15K;
Network upgrades
30,000
30,000
30,000
30,000
Computer network systems replacements cycle every 3-5 years; 2015 included $109K
for an expansion of wireless service to West and East Vail (TOV equipment, not Crown
Castle); Replacement of switches and routers
Phone Sytem Upgrade
-
-
56,778
56,778
13,874
70,652
VRD phone system upgrade fees- see corresponding reimbursement; Completion
of the phone system upgrade over a 3 year period with an initial investment of $18K in
2016 to pay for physical phones, circuits, ect. An additional $22K will be paid over the
next three years starting in 2016; VRD phone system fees $16.8K- see corresponding
reimbursement above.
Public Safety System
50,000
50,000
50,000
50,000
Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt.
System"; includes patrol car and fire truck laptops and software used to push information
to TOV and other agencies; TOV portion of annual Intergraph software maintenance
Business Systems Replacement
-
44,079
44,079
44,079
44,079
Completion of Community Development permitting software project
Transit Center Generator
191,200
191,200
191,200
191,200
Replacement of generator at the Vail Village transit center; includes re-landscaping and
re-wiring; originally planned for 2014.
Police E-Ticketing system
-
151,024
151,024
151,024
151,024
Continuation of electronic ticketing system to be completed in 2016; reduces data entry
done by officers to record physical tickets; will interface with Full Court system; offset by
state grant above
Generator for East Vail Fire Station
50,000
50,000
50,000
50,000
To replace outdated generator at Station 1
Portable vehicle lift
55,000
55,000
55,000
55,000
To service vehicles in fleet
Vehicle Expansion
145,000
145,000
145,000
210,000
355,000
Bring forward plow truck purchase from 2017 budget; 2016:4 flatbed pick up trucks
for Streets crews, Electricians, Irrigation crew, and Wild land Fire; Class 8 Dump
Total Maintenance
4,967,169
605,495
5,572,664
56,778
5,629,442
238,474
5,867,916
Enhancement of Town Assets
Guest Services Enhancements/Wayfinding
-
1,077,624
1,077,624
1,077,624
1,077,624
Continuation of signage project Guest Service / Wayfinding enhancements outside of
VRA district
Slifer Plaza/ Fountain/Storm Sewer
-
-
-
-
r 150,000 150,000 Transfer of Slifer Plaza Fountain and storm sewer project to Capital Projects Fund
Energy Enhancements
92,900
92,900
92,900
92,900
Re-appropriate to complete Implementation of energy audit enhancements; includes
continuation of LED lighting project with shared cost of $170K from Holy Cross.
Pedestrian Safety Enhancements
-
-
410,000
410,000
410,000
$410K for Phase 1 of the pedestrian safety enhancements project including W.
Lionshead Cir., municipal crosswalk; West Vail Mall crosswalk; Main Vail roundabouts,
and West Vail roundabouts. Phase 1 was approved by council on July 5th, 2016.
Fire Equipment
16,000
16,000
16,000
16,000
2016: fire hose replacement
Neighborhood Road Reconstruction
-
79,006
79,006
79,006
79,006
Continuation of shared project with ERWSD on Rockledge Rd;
Neighborhood Bridge Reconstruction
-
503,412
503,412
503,412
503,412
Nugget Lane and Bridge design in 2015-2016 and construction in 2017-2018. Partial
Funding is from Federal grants
Fire Breathing Apparatus
-
46,603
46,603
46,603
46,603
Purchase of breathing compressor equipment, funded fully by grant listed above.
Colorado Ski Museum
500,000
500,000
500,000
500,000
Proposed town contribution toward expansion and remodel of Colorado Ski Museum
6
December 6, 2016 - Page 86 of 99
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2016
Proposed
Original
1st
2016
2nd
2016
3rd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Comments
East Vail Fire Department
1,500,000
119,130
1,619,130
1,950,000
3,569,130
3,569,130
Renovation of East Vail Fire Station
Hybrid Bus Battery Replacement
-
431,772
431,772
431,772
431,772
Replace 7 batteries originally budgeted in 2015; Estimated life of 6 years
Replace Buses
3,524,000
3,524,000
3,524,000
3,524,000
2016:8 buses scheduled for replacement ($440.5K per bus);
Bus Wash Equipment
250,000
250,000
250,000
250,000
Interior equipment needs replacement;
Buzzard Park Window Replacement
175,000
175,000
175,000
175,000
Replace windows at town -owned employee housing
Public Works Equipment Wash Down/WO
Improvements
250,000
250,000
250,000
250,000
Exterior wash area for large trucks not safe in the winter; request also includes
improvement to how the waste water is disposed of
Resort App
-
65,000
65,000
65,000
65,000
TOV "Resort App" mobile application
Bus Camera System
-
54,358
54,358
54,358
54,358
Continuation of Installation of software and cameras in buses
Total Enhancements
6,215,000
2,469,805
8,684,805
2,360,000
11,044,805
150,000
11,194,805
New Assets
Municipal Redevelopment
5,000,000
1,475,770
6,475,770
6,475,770
6,475,770
Planning money shifted to 2015/2016; 2016 is a placeholder for a significant remodel
should a complete reconstruction not occur. This cost is an estimate only, actual cost
will depend on the scope of the project.
Chamonix Housing Development
-
1,795,013
1,795,013
1,795,013
1,795,013
Infrastructure, planning and design for future housing development
1-70 Underpass (VRA)
3,250,000
432,437
3,682,437
3,682,437
3,682,437
Re -appropriate 2015 unused for continuation of 1-70 underpass $1.6M to cover total
amount of contract 2014 - 2016; CDOT reimbursements will span several years, with
2016 amount showed above
Public Art- Lionshead (VRA)
-
-
330,000
330,000
330,000
1-70 Underpass art project originally budgeted in 2018
East LH Circle pathway to Dobson (VRA)
100,000
100,000
100,000
100,000
Improve connection from the E LionsHead bus stop to Dobson; Per Council 9/16/14
push out one year pending EvergreenNVMC projects; planning/design in 2016
Dobson Plaza (VRA)
100,000
100,000
100,000
100,000
Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic
(concerts); planning/design in 2016; Per Council 9/16/14 push out one year pending
Evergreen/VVMC projects
Buy -down Program
-
201,647
201,647
25,447
227,094
227,094
Renovation of existing East Vail Fire housing unit
Buy -down Program Funded by Pay -in-Lieu
2,816,230
2,816,230
2,816,230
2,816,230
$209,025 to be used in 2016 for new housing at the East Vail Fire Station; Housing
funded directly by Pay -in -Lieu fees collected from developers
Underground Utility improvements
230,000
230,000
230,000
230,000
Underground utility improvements for Rockledge Road, $50K; 1-70 Underpass (CDOT
$105 & Holy Cross $75K)
Total New Assets:
8,450,000
6,951,097
15,401,097
355,447
15,756,544
-
15,756,544
Total Expenditures
19,632,169
10,026,397
29,658,566
2,772,225
32,430,791
388,474
32,819,265
Other Financing Sources (Uses)
Transfer from Vail Reinvestment Authority
3,500,000
432,437
3,932,437
395,000
4,327,437
4,327,437
1-70 Underpass art project originally budgeted in 2018 ($330K); Crosswalk lighting at W.
Lionshead Circle ($65K); 1-70 underpass ($3.68M), Frontage Rd improvements; East
LH and Dobson Plaza improvements ($200K); annual LH parking structure maintenance
($50K)
Transfer to RETT
(3,900,000)
3,900,000
-
-
-
Transfer to RETT for Golf Clubhouse project no longer necessary
Transfer from RETT
-
-
-
-
-
-
Revenue Over (Under) Expenditures
(7,411,728)
-
(12,752,085)
(2,360,447)
(15,112,532)
(398,160)
(15,510,692)
Beginning Fund Balance
20,930,692
31,339,419
31,339,419
31,339,419
Ending Fund Balance
13,518,964
18,587,334
(2,360,447)
16,226,887
(398,160)
15,828,727
7
December 6, 2016 - Page 87 of 99
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
2016
Proposed
Original
1st
2016
2nd
2016
3rd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Comments
Real Estate Transfer Tax
$ 6,500,000
$ 6,500,000
$ 6,500,000
$ 6,500,000
Increase based on recent activity; 5% increase in 2016
Golf Course Lease
137,347
137,347
137,347
137,347
Annual lease payment from Vail Recreation District 2% annual increase - deposited to
"Recreation Enhancement Account" (accompanying expenditure listed below)
Intergovernmental Revenue
20,000
8,500
28,500
28,500
28,500
$5K grant from Plan4Health and $3.5K grant for Public Works intern ; $20K Lottery
fund proceeds
Project Reimbursements
-
1,153,198
1,153,198
1,153,198
180,000 1,333,198
$170K reimbursement from the VRD for the golf course clubhouse; $10K Bag fee
revenue recognition to be offset by E -Waste Day; $25K Reimbursement from Eagle
County for E -Waste and recycling hauling rebate to be offset by Zero Hero waste
program expenditures; 6K bag free revenue recognition to be offset by Hazardous
Waste Collection Day expenditures; Vail Valley Foundation repayment of loan taken for
Amphitheater project- repayment originally due in 2018; 2015: Remainder of $1.15M
VRD portion for Golf Course Clubhouse construction
Recreation Amenity Fees
10,000
10,000
10,000
10,000
Donations
-
-
6,000
6,000
6,000
Donations from First Bank($1 K) and Volvo($5K) for Sole Power Program
Earnings on Investments and Other
28,861
28,861
28,861
28,861
0.7% rate assumed
Total Revenue
6,696,208
1,161,698
7,857,906
6,000
7,863,906
180,000
8,043,906
Maintain Town Assets
Annual Park and Landscape Maintenance
1,586,600
18,500
1,605,100
1,605,100
1,605,100
$15K for weed program in coordination with US Forest Service; $3.5K for intern using
grant funding; Ongoing path, park and open space maintenance, project mgmt.
Management Fee to General Fund (5%)
325,000
325,000
325,000
325,000
5% of RETT Collections - fee remitted to the General Fund for administration
Tree Maintenance
65,000
65,000
65,000
65,000
Regular maintenance for tree health within the town (spraying, removing, new trees);
scale spraying on town -owned property at approx. $120 per tree; Initiating tree -planting
program for lost trees
Forest Health Management
258,738
258,738
258,738
258,738
Pine beetle mitigation in conjunction w/ forest service; Wildfire prevention measures;
2016 added $5K for public education, $4K replacement of two radios, and an increase
in summer crew to 6 (from 5)
Intermountain Fuels Reduction Project
-
63,700
63,700
63,700
63,700
$63,700 for Phase 1 of Intermountain Fuels Reduction Project- See attached memo;
Street Furniture Replacement
50,000
27,033
77,033
77,033
77,033
Re -appropriate for new recycling ordinance trash containers received in 2016 but
budgeted in 2015; also includes annual replacement or capital repairs, benches and
bike racks
Rec. Path Capital Maint
104,000
104,000
104,000
104,000
Capital maintenance of the town's recreation path system.
Park / Playground Capital Maintenance
100,200
4,781
104,981
104,981
104,981
Annual maintenance items include projects such as playground surface refurbishing,
replacing bear -proof trash cans, painting/staining of play structures, picnic shelter
additions/repairs, and fence maintenance.
Alpine Garden Support
69,010
69,010
69,010
69,010
Annual operating support of the Betty Ford Alpine Gardens; assumes 2% increase per
year
Eagle River Watershed Programs
45,000
23,260
68,260
68,260
68,260
Annual support of the Eagle River Watershed Council programs; assumes 2% increase
per year
Actively Green by 2015 Program
40,000
40,000
40,000
40,000
Council Contribution for continuation of this town -wide recycling education and
certification program run by Walking Mountains;
Public Art - Operating
104,132
104,132
104,132
104,132
Art in Public Places programming
Environmental Sustainability
385,500
41,000
426,500
6,000
432,500
x,000
442,500
E -Waste $10K to be offset by bag fee revenue; $6K for town -wide Sole Power
program funded by donations above; $10K for recycling containers signage using 2015
savings, $25K for Zero Hero waste program (see corresponding revenue from Eagle
Country), $6K for Hazardous Waste Collection Day(See corresponding reimbursement
from bag fee collections; for public education and recycling programs;; 2016 includes
$64K for Global Sustainable Destination certification initial year;
Total Maintenance
3,133,180
178,274
3,311,454
6,000
3,317,454
10,000
3,327,454
8
December 6, 2016 - Page 88 of 99
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
2016
Proposed
Original
1st
2016
2nd
2016
3rd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Comments
Enhancement of Town Assets
Chalet Road Sport Courts
1,050,000
(2,370)
1,047,630
1,047,630
1,047,630
Construction of Sport Courts on Chalet Road; Previously used 2016 budget to
supplement 2015, so deduction of $12.6K offset by savings of $10K. Total project
budget $1.05M
Donovan Park Improvements
-
375,661
375,661
375,661
375,661
Continuation of 2015 safety improvements to playground / park (10-11 years old);
Ford Park Landscape Enhancement
200,000
200,000
200,000
200,000
Ford Park landscaping improvements (in current areas - no net increase to size)
Flood Incident Repairs
-
397,457
397,457
397,457
397,457
Re-appropriate for re-stabilization of Dowd Junction path
Library Recreation Path Reconstruction
-
10,000
10,000
10,000
10,000
Re-appropriate to complete reconstruction of the recreation path from the Vail Library to
Lionshead, including 12 ft. wide concrete trail, repairs to eroded culverts at Middle
Creek and stream bank erosion repair (50 ft. section)
Streambank/tract mitigation
780,561
780,561
780,561
780,561
Re-appropriate to complete the Gore Creek Strategic Action Plan; Includes estimates
for streambank repairs (from water to bank) and riparian repairs (from bank to land area
and revegetation).; mapping of water infrastructure, community education and
outreach.
Water Quality / Storm Water
1,000,000
1,000,000
1,000,000
1,000,000
2016 accompany repairs made with stream bank/tract mitigation for storm water and
culverts
East Vail Water Quality TAPS
50,000
50,000
75,000
125,000
125,000
$75K moved forward from 2017 budget plan to complete design phase; East Vail
Water Quality Improvements
East Vail Interchange Improvements
50,000
50,000
75,000
125,000
125,000
$75K moved forward from 2018 budget plan to complete design phase; 2016
Landscaping design. Construction of the interchange in 2019: $1,089,760
Permanent Skate Park (VRA)
294,664
294,664
294,664
294,664
Re-appropriate to complete permanent skate park construction for LH Parking
Structure "Atrium" site.
Ford Park Portal Improvements
-
510,000
510,000
510,000
510,000
$260K utilization of 2015 savings from Ford Park Improvements Project to enhance
portal design; $250K re-appropriation TOV portion of improvements to six portals into
Ford Park; matching contribution from VVF; originally scheduled in 2014.
Open Lands Project
-
224,452
224,452
224,452
224,452
Placeholder for new Vail Trail near Golden Peak area
Booth Creek Playground
2,068,880
353,320
2,422,200
2,422,200
2,422,200
Redevelopment of entire park including tennis courts, covered areas and playground
structures; Tennis court ($262K) and playground ($385K) originally budgeted in 2014
will occur when overall park is reconstructed.
Slifer Plaza/ Fountain/Storm Sewer
150,000
150,000
150,000
150,000) -
Transfer Silfer Plaza fountain and storm sewers project to CPF
Public Art - General program / art
85,000
426,229
511,229
511,229
511,229
To purchase sculptures, artwork, art programs and events; remainder is re-
appropriated each year to accumulate enough funds; $5K for Art Pass program offset
by revenue above
Public Art - Winterfest
42,837
42,837
42,837
42,837
Carry over balance from 2015 ($39K) and recognize donations made for Winterfest
event ($3,500).
Total Enhancements
4,653,880
3,412,811
8,066,691
150,000
8,216,691
(150,000)
8,066,691
VRD-Managed Facility Projects
Recreation Enhancement Account
137,347
(137,347)
-
-
-
Re-appropriate REA funds from 2015 $(134,654) to be used in 2016. Use 2015 and
2016 REA funds toward Golf Clubhouse; Annual rent paid by Vail Recreation District to
be re-invested in asset maintenance;
Golf Course - Other Improvements
551,822
551,822
551,822
551,822
Re-appropriate 2015 budget to Golf course clubhouse; 2016 golf maintenance building
repairs;
Dobson Ice Arena
33,602
20,487
54,089
54,089
54,089
Pavers and concrete slab replacement; repair stucco concrete columns in main entry
Ford Park / Tennis Center Improvements
5,445
52,800
58,245
58,245
58,245
Renovate Tennis Club Roof
Athletic Fields
-
21,250
21,250
21,250
21,250
Roof replacement for restrooms and athletic field
Gymnastics Center
40,800
40,800
40,800
40,800
Cooling system Replacement
Nature Center
69,754
69,754
69,754
69,754
Replace exterior windows, doors, wood siding and slope roof
Total VRD-Managed Facility Projects
838,770
(42,810)
795,960
-
795,960
-
795,960
New Assets
9
December 6, 2016 - Page 89 of 99
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
2016
Proposed
Original
1st
2016
2nd
2016
3rd
2016
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental Amended
Comments
Golf Clubhouse and Nordic Center (CCF)
3,900,000
4,610,363
8,510,363
8,510,363
620,000 9,130,363
$620K to complete Golf course clubhouse- see partial reimbursement from the
VRD; Re-appropriate to complete Golf course clubhouse ($7,859,122), use of 2015
and 2016 REA funds ($272,001), use of re-appropriation of 2015 Golf course- other
improvements ($100,783), and increase budget for additional costs to complete
clubhouse ($278,457); Total includes $1.15M reimbursement from VRD, allocation of
Recreation Enhancement Funds $765,440, Conference Center funds of $3.8M, current
RETT funds of $538,189 (Total project cost estimated at $13.8M, which includes
previously spent RETT funds of $705,571 from 2012 & 2013)
Ford Park Improvements & Fields (CCF)
-
392,190
392,190
392,190
392,190
Utilization of 2015 cost savings for a lighting control system(97K), transformer
enclosure replacement(35K), a manual traffic gate(48K), and 100K contingency;
Continuation of 2015 Ford Park projects in 2016 ($112K)
Total New Assets:
3,900,000
5,002,553
8,902,553
-
8,902,553
620,000
9,522,553
Total Expenditures
12,525,830
8,550,828
21,076,658
156,000
21,232,658
480,000
21,712,658
Other Financing Sources (Uses)
Transfer to Capital Project Fund
3,900,000
(3,900,000)
-
-
-
Transfer from Capital Projects Fund for Golf Clubhouse project no longer necessary
Transfer from Vail Reinvestment Authority
-
-
294,664
294,664
294,664
Transfer from Vail Reinvestment authority for permanent skate park in Lionshead
Revenue Over (Under) Expenditures
(1,929,622)
(13,218,752)
144,664
(13,074,088)
(300,000)
(13,374,088)
Beginning Fund Balance
3,887,675
17,797,518
17,797,518
17,797,518
Ending Fund Balance
$ 1,958,053
$ 4,578,766
$ 4,723,430
$ 4,423,430
10
December 6, 2016 - Page 90 of 99
Revenue
E911 Board Revenue
Interagency Charges
Town of Vail Interagency Charge
Earnings on Investments
Total Revenue
Expenditures
Salaries & Benefits
Operating, Maintenance & Contracts
Total Expenditures
Revenue Over (Under) Expenditures
Surplus Net of Transfers
Beginning Fund Balance
Ending Fund Balance
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
2016 Proposed
Original 1st 2016 2nd 2016 3rd 2016
Budget Supplemental Amended Supplemental Amended Supplemental Amended
Comments
$ 742,627
1,175, 653
663,214
6,275
2,587,769
2,081,259
513,358
2,594,617
$ 742,627
1,175,653
663,214
6,275
2,587,769
9,085
9,085
$ 742,627
1,184,738
663,214
6,275
2,596,854
12,825
12,825
$ 742,627
1,197,563
663,214
6,275
2,609,679
2,081,259
1,000 514,358
1,000 2,595,617
7,666 2,088,925
1,419 515,777
9,085 2,604,702
Overtime and travel billed to Pitkin County; see
corresponding expenditures below
10,811 2,099,736 Overtime billed to Pitkin County for dispatch services
2,014 517,791 Travel billed to Pitkin County
12,825 2,617,527
(6,848)
(1,000) (7,848)
(7,848) (7,848)
(6,848)
895,969
(1,000) (7,848)
949,810
(7,848) (7,848)
949,810 949,810
$ 889,121
$ 941,962
$ 941,962 $ 941,962
11
December 6, 2016 - Page 91 of 99
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
2016 Proposed
Original 1st 2016 3rd 2016
Budget Supplemental Amended Supplemental Amended
Comments
Revenue
Town of Vail Interagency Charge $ 2,931,767 $ 2,931,767 $ 2,931,767
Insurance Reimbursements & Other
Earnings on Investments 14,650 14,650 14,650
Equipment Sales and Trade-ins 104,910 104,910 104,910
Total Revenue 3,051,327 3,051,327 3,051,327
Expenditures
Salaries & Benefits
Operating, Maintenance & Contracts
Capital Outlay
1,027,669
1,274,331
821,400
31,500
1,027,669
1,274,331
852,900
1,027,669
1,274,331
206,700 1,059,600 Plow Equipment budgeted in 2017 but purchased
in 2016
Total Expenditures 3,123,400
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
31,500 3,154,900 206,700 3,361,600
(72,073) (31,500) (103,573) (206,700) (310,273)
1,651,346
$ 1,579,273
2,133,464 2,133,464
$ 2,029,891 $ 1,823,191
12
December 6, 2016 - Page 92 of 99
ORDINANCE NO. 33
SERIES OF 2016
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, DISPATCH
SERVICES FUND, AND HEAVY EQUIPMENT FUND OF THE 2016 BUDGET FOR THE
TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET
FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2016 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
15, Series of 2015, adopting the 2016 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2016 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund $ 131,790
Capital Projects Fund 388,474
Real Estate Transfer Tax Fund 480,000
Dispatch 12,825
Heavy Equipment Fund 206,700
Total $ 1,219,789
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
Ordinance No. 33, Series of 2016
December 6, 2016 - Page 93 of
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 6th day of December, 2016, and a public hearing shall be held on this
Ordinance on the 20th day of December, 2016, at the regular meeting of the Town Council of the
Town of Vail, Colorado, in the Municipal Building of the town.
Dave Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ordinance No. 33, Series of 2016
December 6, 2016 - Page 94 of
TOWN Of 9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Ordinance No. 32, Series of 2016, Second Reading, An Ordinance Providing for
the Levy Assessment and Collection of the Town Property Taxes Due for the 2016 Tax Year and
Payable in the 2017 Fiscal Year.
PRESENTER(S): Kathleen Halloran, Finance Director
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 32,
Series 2016
BACKGROUND: The town is required by Colorado state law to certify the mill levy by December
25 each year.
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 32, Series
2016
ATTACHMENTS:
Description
Mill Levy 2nd Reading 2016
December 6, 2016 - Page 95 of
TOWN OF VAIL'
Memorandum
TO: Vail Town Council
FROM: Finance Department
DATE: December 6, 2016
SUBJECT: Mill Levy Ordinance
I. SUMMARY
Authorization for the collection of property taxes in 2017
II. DISCUSSION
You will be asked to approve the attached mill levy ordinance upon second reading on Tuesday
evening. This ordinance authorizes the collection of property taxes in 2017 based upon 2016
assessed valuations of property within the town's boundaries. Eagle County is responsible for
assessing values and for collecting property taxes on our behalf. The town is required by
Colorado state law to certify the mill levy by December 15 of each year.
The attached ordinance has been updated from the first reading to reflect revised
assessed valuations from the county. The valuations decreased by 0.63% from earlier
estimates, or approximately $29,000 impact to revenue projections. 2017 budget for
Property tax is $4.7 million.
The property tax authorized by the attached ordinance will generate $4.7 million in revenue in
2016, representing approximately 8% of the town's total revenue.
December 6, 2016 - Page 96 of
ORDINANCE NO. 32
SERIES OF 2016
AN ORDINANCE PROVIDING FOR THE LEVY ASSESSMENT AND COLLECTION
OF TOWN AD VALOREM PROPERTY TAXES DUE FOR THE 2016 TAX YEAR AND
PAYABLE IN THE 2017 FISCAL YEAR.
WHEREAS, it is necessary for the Town Council to provide for the levy, assessment and
collection of Town ad valorem property taxes due for the 2016 year and payable in the 2017
fiscal year.
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail,
Colorado, that:
1. For the purpose of defraying part of the operating and capital expenses of the
Town of Vail, Colorado, during its 2017 fiscal year, the Town Council hereby levies a property
tax of 4.705 mills upon each dollar of the total assessed valuation of $991,030,050 for the 2016
tax year of all taxable property within the Town, which will result in a gross tax levy of
$4,662,796 calculated as follows:
Base mill levy 4.690 $4,647,931
Abatement levy .015 14,865
Total mill levy 4.705 $4,662,796
Said assessment shall be duly made by the County of Eagle, State of Colorado, as directed by the
Colorado Revised Statutes (1973 as amended), and as otherwise required by law.
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for
any reason held to be invalid, such decision shall not affect the validity of the remaining portions
of this ordinance; and the Town Council hereby declares it would have passed this ordinance,
and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that
any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has accrued,
Ordinance 32, Series of 2016
December 6, 2016 - Page 97 of
any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceedings as commenced under or by virtue of the
provision repealed or repealed and reenacted. The repeal of any provision hereby shall not
revive any provision or any ordinance previously repealed or superseded unless expressly stated
herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be
construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE 1N FULL, this 15th day of November, 2016. A public hearing shall be
held hereon at 6 P.M. on the 6th day of December, 2016, at the regular meeting of the Town
Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
Dave Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this
6th day of December 2016.
Dave Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ordinance 32, Series of 2016
December 6, 2016 - Page 98 of
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Adjournment at 8:40 pm
TOWN Of9
December 6, 2016 - Page 99 of