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HomeMy WebLinkAbout2016-12-06 Agenda and Supporting Documentation Town Council Regular Meeting AgendaEvening Agenda TOM OFUAJt VAIL TOWN COUNCIL REGULAR MEETING Town Council Chambers 75 South Frontage Road W., Vail, CO 81657 6:00 PM, December 6, 2016 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment will be taken on each agenda item. Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak. 1. Citizen Participation 2. Proclamations 2.1. Proclamation No. 8, Series of 2016, Declaring December 9, 2016 as "WhoVail Day" Presenter(s): Dave Chapin, Mayor Background: The Four Season Resort and Residences Vail hosts a holiday celebration annually with a Whoville-inspired gingerbread house and holiday music from Vail Mountain School chorus for all of Vail's guests and community to enjoy. This year's festivities are taking place on December 9. 5 min. 3. Consent Agenda 3.1. Minutes from November 1, 2016 meeting 5 min. 3.2. Minutes from November 15, 2016 meeting 3.3. Resolution No. 36, Series of 2016, A Resolution Approving an Intergovernmental Agreement Between the Town of Vail and Eagle County Regarding Animal Services; and Setting Forth Details in Regards Thereto. 4. Town Manager Report 4.1. Propose Annual Community Meeting Date as March 14, 2017 5 min. 5. Presentations / Discussion 5.1. Update on the Chamonix Neighborhood at West Vail Development Plan. 60 min. Presenter(s): George Ruther, Director of Community Development December 6, 2016 - Page 1 of 9 Action Requested of Council: To effectively and efficiently move forward with the Chamonix Neighborhood development a number of key decisions must be addressed before moving forward with any next steps. The key decisions include: Are there any significant changes that need to be made to the floor plan designs before continuing forward with design development drawings and construction budgeting process? Does the Vail Town Council authorize the Team to move forward with the unit mix as presented? 6. Action Items 6.1. Resolution No 34, Series of 2016, A Resolution of the Vail Town Council Appointing the Vail Local Housing Authority as the Town's Agent to Negotiate and Purchase Deed Restrictions in the Town. Presenter(s): George Ruther, Director of Community Development Action Requested of Council: Approve, approve with modifications or deny Resolution No. 34, Series of 2016, as presented Background: The Vail Town Council is being asked to support the amended recommendation for the process and procedures for determining deed restriction acquisitions as adopted by the Vail Housing 2027 Strategic Plan. Staff Recommendation: The Community Development Department recommends the Vail Town Council approves Resolution No. 34, Series of 2016 as presented. 6.2. Ordinance No. 33, Series of 2016, First Reading, An Ordinance Making Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Dispatch Services Fund, and Heavy Equipment Fund. Presenter(s): Carlie Smith, Senior Budget Analyst Action Requested of Council: Approve or approve with amendments Ordinance No.33, Series 2016 Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments Ordinance No.33, Series 2016 7. Public Hearings 7.1. Ordinance No. 32, Series of 2016, Second Reading, An Ordinance Providing for the Levy Assessment and Collection of the Town Property Taxes Due for the 2016 Tax Year and Payable in the 2017 Fiscal Year. Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: Approve or approve with amendments Ordinance No. 32, Series 2016 Background: The town is required by Colorado state law to certify the mill levy by December 25 each year. Staff Recommendation: Approve or approve with amendments Ordinance No. 32, Series 2016 8. Adjournment 8.1. Adjournment at 8:40 pm 30 min 30 min. 10 min. December 6, 2016 - Page 2 of 9 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. December 6, 2016 - Page 3 of 9 TOWN OF VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Proclamation No. 8, Series of 2016, Declaring December 9, 2016 as "WhoVail Day" PRESENTER(S): Dave Chapin, Mayor BACKGROUND: The Four Season Resort and Residences Vail hosts a holiday celebration annually with a Whoville-inspired gingerbread house and holiday music from Vail Mountain School chorus for all of Vail's guests and community to enjoy. This year's festivities are taking place on December 9. ATTACHMENTS: Description Proclamation WhoVail Day December 6, 2016 - Page 4 of 9 December 6, 2016 - Page 5 of 9 (#° TOWN OF VAIL Proclamation No. 8, Series of 2016 A Proclamation Declaring December 9, 2016, as "WhoVail Day"! WHEREAS, this holiday season there will be a new twist to the story "How the Grinch Stole Christmas," in that this season it's not Whoville, it's WhoVAIL! WHEREAS, Four Seasons Resort and Residences Vail will unveil a life-size Dr. Seuss' Whoville-inspired gingerbread house, as part of its holiday offerings for children and their families. The giant gingerbread house combined efforts from their staff and children from the community; WHEREAS, the gingerbread house measures 140 square feet with over 2,500 gingerbread tiles and features an entrance through which children can enter, built in- house by master carpenter Frank Bontempo; WHEREAS, the gingerbread tiles inside will be decorated by the children from Red Sandstone Elementary School, with a guest appearance from The Grinch and Fizzy Bruno starring as the Grinch's dog Max; WHEREAS, the local Vail Mountain School presents its student choir who will perform holiday carols for all to enjoy as part of the celebration; WHEREAS, the giant gingerbread house will be unveiled on Friday, December 9, 2016 at 4pm, at the Four Seasons Resort located at One Vail Road, symbolizing the beginning of the holiday season and providing an opportunity for all the community to come and enjoy; NOW, THEREFORE, BE IT PROCLAIMED by Mayor Dave Chapin and the Town Council of the Town of Vail, Colorado, that Friday, December 9, 2016, will be recognized as "WHOVAIL Day" to be celebrated by all who in live and visit our community, Vail, Colorado. Dated this 6th day of December 2016. Vail Town Council Attest: N G s Y �,p1I <c�Nof1,� , �° r f PoRA'CEO O�COMMU$'� Dave Chapin, Mayor Patty McKenny, Town Clerk December 6, 2016 - Page 5 of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Minutes from November 1, 2016 meeting ATTACHMENTS: Description Minutes from November 1, 2016 meeting TOWN Of 9 December 6, 2016 - Page 6 of 9 Vail Town Council Meeting Minutes Tuesday, November 1, 2016 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Staff members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tem Dick Cleveland Kevin Foley Kim Langmaid Jen Mason Greg Moffet Stan Zemler, Town Manager Matt Mire, Town Attorney Patty McKenny, Town Clerk 1. Citizen Participation Mike Cacioppo addressed the Town Council requesting support for his candidacy for Colorado State Representative. Randy Guerreo, resident, expressed concern about the Special Development District being proposed at the former Roost Lodge location specifically the size, parking, and traffic impacts that would come with the project. Doug Lovell, Vail Resorts, Inc., introduced himself as the new Chief Operating Officer for Vail Mountain, taking over for Chris Jarnot who would be leaving soon to work in the VRI Broomfield Office, a result of organizational restructuring. 2. Appointments for Boards and Commissions 2.1. Vail Local (Liquor) Licensing Authority (VLLA) Appointment Presenter(s): Dave Chapin, Mayor Action Requested of Council: Appoint one person to serve on the Vail Local Licensing Authority to fill one vacancy for a term to expire June 2017. Recent vacancy on the VLLA requires a mid cycle appointment to the Authority. Applicants were interviewed during the afternoon meeting. Bruno moved to appoint Ross Cohen to the Vail Local Licensing Authority; Foley seconded the motion and it passed (7-0). 2.2. Art in Public Places (AIPP) Board Appointment 5 min. Presenter(s): Dave Chapin, Mayor Action Requested of Council: Appoint one person to serve on the Art in Public Places Board to fill one vacancy for a term to expire March 2017. Recent vacancy on the AIPP requires a mid cycle appointment to the Board. Applicants were interviewed during the afternoon meeting. Town Council Meeting Minutes of November 1, 2016 Page 1 December 6, 2016 - Page 7 of 9 Bruno moved to appoint Margaret Rogers to the Art in Public Places Board; Foley seconded the motion and it passed (7-0). 3. Consent Agenda 3.1. Resolution No. 33, Series of 2016, Resolution approving an Intergovernmental Agreement between the Town of Vail and Eagle County regarding the Town of Vail recycle drop off site; and setting forth details in regard thereto Background: Resolution No. 33, Series of 2016 allows the Town Manager to sign an amendment extending an intergovernmental agreement with Eagle County that provides for reimbursement of costs associated with hauling at the Vail Recycling Drop Off. Moffet moved to approve Resolution No. 33; Cleveland seconded the motion and it passed (7-0). 3.2. Minutes from October 4, 2016 meeting Moffet moved to approve October 4, 2106 minutes; Bruno seconded the motion and it passed (6-0; Foley recused). 3.3. Minutes from October 18, 2016 meeting Moffet moved to approve October 18, 2016 minutes; Foley requested some corrections to the minutes associated with an (address, name, and input about council contributions). Moffet moved to accept the amendments of the minutes; Bruno seconded the motion and it passed (7-0). 4. Town Manager Report There was not a manager's report. 5. Presentations / Discussion 5.1. Transportation Impact Fee Project Discussion Presenter(s): Tom Kassmel, Town Engineer Action Requested of Council: Confirm or amend both the presented Transportation Project List, and the suggested approach that determines the percentages of development -related improvements that should be paid for by new development by means of a transportation impact fee. Background: The Town of Vail has hired the consulting firm TischlerBise to develop an updated transportation impact fee. The impact fee is anticipated to codify the current traffic mitigation fee, help fund future transportation related projects as identified in the Vail Transportation Master Plan, and allow new development to "pay its way". The goal of this discussion is to review and provide a better understanding of the Transportation Master Plan project list and to what extent a transportation impact fee may be able to help fund these projects. Kassmel presented a summary of the project list and suggested approach that would determine percentages for developer impact fees. The project list was being updated with the Transportation Master Plan review, and included such items as shown below (full list provided in council packet memo): Town Council Meeting Minutes of November 1, 2016 Page 2 December 6, 2016 - Page 8 of 9 Transportation Improvements Tuvrrr uFVdil, Culorado PROTECT TYPE PROJECT LEVEL SYSTEM LEVEL Percent Funded By De, Project Percent Funded By Impact Fee Percent Funded by Other Revenue ID PROJECT DESCRIPTION DETAILED DESCRIPTION 5.100 North Frontage Road 6. WO 6,299 6,300 or more West Vail Commercial Roundabout Ea Medians New Roundabout and Medians anticipated with major redevelopmenrof Gart/Safeway/Vail De Schone 0% & .3% C% B Buffehr Creek Tum lanes New Left tum lane at BuFfehr Creek Road 0% 52% 1.8% Dui -Fehr Creek NRT connection to Marriott Roost New walk from Buffehr Creek to Marriott Roan Development 100% a% C% D Marriott Roost Turn Lanes Nell, left turn lane for Mal -lien Roost Development IOM? a& 0% E Timber Ridge Turn Lanesredeve'oament New left tum lane for west half of Timber Ridge 10C% a 0% A review was also made of the impact fee schedule highlighted below. SysterrrLevei Split Existing Traffic Future Traffic % Future Growth 8206 17C)3 52% Transportation Impact Fee Schedule 4f8.rirr Nr ppurtable• TrTaerrapurfaliun {rrrp zd Fees ,Re iriemfai (Der b+{rrr.T Jg rrrJif) Attached in Core Ara Attached Outside Core Deiaehed Detached DelAt.ht11 Detached Delat.hed Detached Detached Minimum SI] 1.1 Maximum Sq ]:i all sire :LII sicca 0 2,094 a r_ 2.294 3.400 3.299 •1,1{10 4,299 5.100 5.299 6. WO 6,299 6,300 or more S4,038 55.048 55,891 56.56_ 59.424 $11,443 8 43.126 $14,3(14 : 44.641 Hotel (per niorttl Hotel in Core Area 51.038 Hole4Outside Core 55.048 Are/Fireside/dal (aersquare fa -of v jfcror LFrerr) Commercial in Core Ara eommereiel Outside {ore 520.36 011e S.4. I Other Services $6.73 > Town Council expressed support of the project list presented and the associated funding responsibilities approach to developing the transportation impact fee. There was requests for including more forward thinking projects that incorporate new modes of transportation and features, bike lines, etc. 6. Action Items 6.1. Chamonix Neighborhood — 60 Day Chamonix Neighborhood Scope of Services Report Presenter(s): George Ruther, Director of Community Development Background: This presentation will cover the following topics: • Conceptual site plans depicting two different density scenarios • Design and development of conceptual townhouse and duplex unit floor plans • Preliminary building sections and architectural elevations • Conceptual civil engineering and site grading plan for each of the two density scenarios • Updated project -level development budget and detailed construction budget based upon estimates of probable cost for each residential unit type and each site plan option Town Council Meeting Minutes of November 1, 2016 Page 3 December 6, 2016 - Page 9 of 9 ■ Construction schedule and recommend a preferred phasing plan presuming an initial construction start no later than May 1, 2017. ■ Due diligence process on system -built off site construction including schedule implications, cash flow and an initial estimate of cost for a system- built approach and a comparison to on-site stick framed construction ■ Proposed development pro forma whereby the Town of Vail provides the financing for the project ■ Proposed plan outlining the specific strategies and roles of the various parties involved in the marketing of the homes Ruther led the presentation and discussion on the agenda topic. Other presenters included Michael O'Connor, Triumph Development, who also presented information about the goals and reviewed the project site plan options, Will Hentschel 359 Design, who reviewed the design aspects of the units, and Mike Cuthbertson, RA Nelson, who addressed the construction components, Kathleen Halloran, Finance Director (Vail). Highlights from the presentations included: ■ Project guidelines and goals ■ Unit options and estimated costs ■ Overview of the site plans ■ Site plan for Option B site plan = 32 units ■ Intro of the "systems built" units ■ Pros and cons of Options ■ Site plan for Option A = 40 units and building types ■ Described project amenities ■ Construction phasing proposals and related costs ■ Subsidies and financial affordability of the project; Buyer profiles; Subsidy Per unit by AMI level Ruther presented staff recommendations in order to advance site plan A and related tasks. He explained the component that would initiate taking reservations and market the project in an effort to further engage potential home buyers. Council's concerns were related to the affordability of the units. Chapin invited public input at this time as follows: ■ Dave Coltrane, resident on North Frontage Road , expressed support for the plan which included "more density" in order to accommodate more interested parties. ■ Joanna Biel, Vail Commons, expressed concern about the affordability of the units and would be interested in this project as their next step. Request a review of eliminating the garage to reduce costs. At this time the units would be too difficult to afford. ■ AIIy Katz, Edwards resident, expressed desire to work and live in Vail and expressed concern about affordability of the project. Ruther noted several public input emails that had been sent to Town Council. In summary, there was direction given on the questions presented: ■ Which site plan, A or B, best achieves the Town Council's objectives for development in the Chamonix Neighborhood? Option A was preferred. ■ Are there any significant changes that need to be made to the floor plan designs before moving forward with design development drawings? There were no major floor plan design changes. ■ Which approach to the home construction should the development team pursue? On-site or off-site? Off-site construction was preferred. ■ Does the Vail Town Council authorize moving the Chamonix Neighborhood forward in the development review process? There was support to move the project forward. It was noted Town Council Meeting Minutes of November 1, 2016 Page 4 December 6, 2016 - Page 10 of the negotiations on the development agreement would occur concurrently with moving forward the plans through the development process. ■ Does the Vail Town Council support this cost/pricing structure or does the Town Council wish to add further subsidy to the development to increase the range of buyers to include home purchasers earning less than 120% of AMI annually? This item would receive more discussion and input at a future meeting. 7. Public Hearings 7.1. Second Reading of Ordinance No. 28, Series 2016, and Ordinance adopting a budget and financial plan and making appropriations to pay the costs, expenses and liabilities of the Town of Vail, Colorado for its fiscal year January 1, 2017 through December 31, 2017. Presenter(s): Stan Zemler, Town Manager, and Kathleen Halloran, Finance Director Halloran noted some of the changes made from first reading as follows: ✓ $29,000 for creation of a STEM Lab at Red Sandstone Elementary School ✓ $25,000 toward the recently -completed sports field reconstruction at Vail Mountain School ✓ An increase of in-kind funding for the Vail Jazz Festival for a total of four full day rentals of Donovan Pavilion and four full day rentals of Grand View with an estimated value of $32,000. There was discussion about the Starting Hearts funding request and direction this funding should be included in the fire or police department program and not a request for funding each year. Halloran also addressed an analysis made of historical wages compared to revenue and headcounts, the CIP and RETT funds, as well as an update about the VRD five year capital plan improvements. Moffet moved to approve Ordinance No. 28, Series 2016, second reading, Ordinance adopting a budget and financial plan and making appropriations to pay the costs, expenses and liabilities of the Town of Vail, Colorado for its fiscal year January 1, 2017 through December 31, 2017, with the direction to remove the Starting Hearts funding. Bruno seconded the motion. Chapin invited public comment; there was no input. Cleveland expressed his objection to the Red Sandstone Elementary School $29K funding request for the STEM expenditure and suggested the funding would be conditional on the outcome of the ballot measures. After some further discussion, the motion passed (7-0). Foley suggested the need to continue to review employee salaries and benefits moving forward. 7.2. Resolution No. 32, Series of 2016, Resolution Adopting a Budget and making Appropriations to Pay the Costs, Expenses and Liabilities of the Vail Local Marketing District, for its Fiscal Year January 1, 2017 through December 31, 2017 Presenter(s): Kathleen Halloran, Finance Director and Kelli McDonald, Economic Development Manager Background: On September 20, 2016, the Vail Local Marketing District received and approved the operating plan and budget for the fiscal year 2017. Moffet moved to approve Resolution No. 32, Series of 2016, Resolution Adopting a Budget and making Appropriations to Pay the Costs, Expenses and Liabilities of the Vail Local Marketing District, for its Fiscal Year January 1, 2017 through December 31, 2017. Bruno seconded the Town Council Meeting Minutes of November 1, 2016 Page 5 December 6, 2016 - Page 11 of motion. Foley noted he would vote no stating his reason is that VLMD budget should cover costs of events. There was no public input. The motion passed (6-1; Foley — nay). 7.3. Ordinance No. 29, Series of 2016, Second Reading, An Ordinance Amending Chapter 2 of Title 7 of the Vail Town Code by the Addition of a New Section 7-2B-3, to Require Possession of a Valid License or Permit While Operating a Motor Vehicle Presenter(s): Matt Mire, Town Attorney Background: This violation is currently prosecuted in county court. The Town of Vail is empowered to adopt municipal traffic regulations that reasonably promote the public, health, safety, and general welfare of its citizens. Ordinance No. 29, Series of 2016 will allow these violations to be prosecuted in municipal court. Moffet moved to approve Ordinance No. 29, Series of 2016, Second Reading, An Ordinance Amending Chapter 2 of Title 7 of the Vail Town Code by the Addition of a New Section 7-2B-3, to Require Possession of a Valid License or Permit While Operating a Motor Vehicle. Bruno seconded the motion and it passed (7-0). There was no public input. 7.4. Ordinance No. 30, Series of 2016, Second Reading, An Ordinance Amending Section 1- 9-8 of the Vail Town Code to Increase Court Costs Presenter(s): Matt Mire, Town Attorney Background: The municipal court costs imposed by Section 1-9-8 of the Vail Town Code have not been amended since 1992. It is necessary to increase court costs to keep pace with the greater administrative and operating expenses associated with operating the municipal court. Moffet moved to approve Ordinance No. 30, Series of 2016, Second Reading, An Ordinance Amending Section 1-9-8 of the Vail Town Code to Increase Court Costs. Bruno seconded the motion and it passed (7-0). There was no public input. 7.5. Ordinance No. 31, Series of 2016, Second Reading, An Ordinance Amending Title 7, Chapter 2, Article A, of the Vail Town Code to Require Seatbelts and to Create a New Traffic Infraction for Violation Thereof Presenter(s): Matt Mire, Town Attorney Background: This violation is currently being prosecuted in county court. The Town of Vail is empowered to adopt municipal traffic regulations that reasonably promote the public, health, safety, and general welfare of its citizens. Ordinance No. 31, Series of 2016 will allow these violations to be prosecuted in municipal court. Moffet moved to approve Ordinance No. 31, Series of 2016, Second Reading, An Ordinance Amending Title 7, Chapter 2, Article A, of the Vail Town Code to Require Seatbelts and to Create a New Traffic Infraction for Violation Thereof. Bruno seconded the motion and it passed (7-0). There was no public input. Town Council Meeting Minutes of November 1, 2016 Page 6 December 6, 2016 - Page 12 of There being no further business to come before the council, Moffet moved to adjourn the meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned at 9:00 p.m. Respectfully Submitted, Attest: Dave Chapin, Mayor Patty McKenny, Town Clerk Town Council Meeting Minutes of November 1, 2016 Page 7 December 6, 2016 - Page 13 of VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Minutes from November 15, 2016 meeting ATTACHMENTS: Description Minutes from November 15, 2016 meeting TOWN Of 9 December 6, 2016 - Page 14 of Vail Town Council Meeting Minutes Tuesday, November 15, 2016 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Staff members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tem Dick Cleveland Kevin Foley Kim Langmaid Jen Mason Greg Moffet Stan Zemler, Town Manager Matt Mire, Town Attorney Tammy Nagel, Deputy Town Clerk 1. Citizen Participation Jonathan Stauffer, resident, expressed concern about acquiring USFS property to potentially be used for housing via land trades. He requested the town review and consider other parcels of land for housing. Talitha Koehler, resident, expressed concern about the recent national election results and was hopeful the local community would continue to support the rights of all people. 2. Proclamations 2.1. Proclamation No. 6, Series of 2016, Recognizing Eagle County Gives Day Presenter(s): Dave Chapin, Mayor Background: Proclamation recognizes the annual giving program, Colorado Gives Day, in Eagle County. The community is encouraged to participate on December 6th with donations to locally based non profit organizations which serve Vail Valley residents daily. Moffet moved to approve Proclamation No. 6, Series of 2016, Proclamation Recognizing Eagle County Gives Day; Foley seconded the motion and it passed (7-0). Paula Palmateer encouraged the community to contribute to the 48 local groups participating in Eagle County Gives Day. 2.2. Proclamation No. 7 Series of 2016, Recognizing America Recycles Day Presenter(s): Mark Hoblitzell, Environmental Sustainability Coordinator Background: November 15, 2016 is recognized as America Recycles Day. America Recycles Day is a nationwide project of Keep America Beautiful, recycling and waste education events are being held nationwide. Waste Diversion and Recycling is a major goal Town Council Meeting Minutes of November 15, 2016 Page 1 December 6, 2016 - Page 15 of of the Town of Vail Environmental Sustainability Strategic Plan and the town is joining Keep America Beautiful in celebrating America Recycles Day Langmaid moved to approve Proclamation No. 7 Series of 2016, Recognizing America Recycles Day; Moffet seconded the motion and it passed (7-0). It was noted the town held its e -recycling and paper shredding event and collected over 8,000 lbs. of e -waste and 2,000 lbs. of paper. 3. Consent Agenda 3.1. Resolution No. 35, Series of 2016, A Resolution Approving an Intergovernmental Agreement between the Town of Vail and the Colorado Department of Transportation Regarding Highway Maintenance: and Setting Forth Details in Regard Thereto Presenter(s): Greg Hall, Director of Public Works Background: The Colorado Department of Transportation ("CDOT") is required to maintain State highways including highways extending through a city or an incorporated town. the Town of Vail and CDOT wish to enter into an Intergovernmental Agreement authorizing the Town to maintain the highways within the town limits, and for the State of Colorado to pay a fee of $131,152.00 for such services. This is an increase over the last five year agreement and will the fourth, five year contract the town has undertaken with CDOT. Moffet moved to approve the consent agenda, Resolution No. 35. Bruno seconded the motion and it passed (7-0). 4. Town Manager Report There was an update about the following: 1. opening date of Vail Mountain with a delay until Nov. 25 2. Paid parking would also be activated when the mountain opens 3. Sale of parking pass occurring at municipal building offices downstairs 4. Early season bus service would be implemented Nov 18 5. Frontage road alignment would return to two lane travel tomorrow 5. Presentations / Discussion 5.1. Parking Update Presenter(s): Greg Hall, Public Works Director Action Requested of Council: Provide comment and input on the material presented. Background: In August of 2016, the Town Council and Vail Resorts senior leadership agreed to meet with town staff to initiate joint discussions regarding parking to address operations as well as short term and long term outcomes. Today's presentation will be the second in a series of council sessions that will be used to provide the historical background and context to assist Town Council in assessing the town's parking policies and strategies now and into the future. Town Council Meeting Minutes of November 15, 2016 Page 2 December 6, 2016 - Page 16 of Greg Hall, Director of Public Works and Transportation, presented information that provided context and updates to recent meetings held about parking in Town of Vail. He addressed the following items as well as some historical information and highlights from the 2012 Strategic Parking Plan (information addressed in council packet memo): 1) Review a summary of the various studies conducted with regards to expansion of parking and the previous council direction, 2) Discussion of the $ 4.3 M committed by Vail Resorts for parking expansion and the associated obligations, 3) Parking and Transportation Task Force formation including representation, tasks and timelines. Hall noted the following: ✓ Deficit today is 300 spaces ✓ Over next 10 years, another 600 spaces are needed ✓ Projections based on 2012 strategic parking plan ✓ In 2007-08, town's goal was to increase current public parking supply by 400 spaces to maintain 15 days of parking on Frontage Road. There were some ideas expressed by council as to "thinking out of the box" strategies: • Lease space outside of Minturn from State Land Board • Evaluate funding a "free" regional transit system • Evaluate the use of the railroad • Evaluate parking on north frontage road at middle creek apartments • Parking at public works offices • Parking at the driving range • Additional parking at Red Sandstone School • Offer carpooling incentives In addition, there was a review of the differing locations with some of the "pros & cons" identified as part of the slideshow presentation, including: Ford Park (structured and surface solutions) Lionshead Structure (structured solutions) North Frontage Road Solutions South Frontage Road Solutions EverVail Hall also addressed the VRI Parking Capital Investment Agreement, $4.3 M, that was directly tied to the EverVail project. He noted the funding would only be provided for net new public parking and only if a specified project was approved. There was finally some discussion about engaging the parking and transportation task force and council supported the suggested purpose, formation and appointment, as follows: Purpose: Parking and Transportation Task Force be reinstituted to review and provide input and recommendations to the Vail Town Council on the following topics: parking operations, transit operations and traffic operations focusing on both the winter and summer seasons. The direction of the task force should be to meet the goals and objectives of the parking plan as well as using the transportation master plan as guidance with regard to recommendations put forward. Input on the recommendations should be vetted in a public setting. Town Council Meeting Minutes of November 15, 2016 Page 3 December 6, 2016 - Page 17 of The task force is advisory while decision-making authority lies with the Vail Town Council. The make-up of the task force is recommended to include the following: - -2 Vail Council members - -2 representatives of Vail Resorts Senior Leadership Team - -2 representatives of the restaurant community - -2 representatives of the merchant community - -1 representative from lodging In selecting the above representatives, it is important to have geographical representation from both Villages as well as West Vail - -1 representative from community at -large In the past, the task force appointments have been made by the mayor and staff recommends this process continue. Support will be provided by the above mentioned town departments, various Vail Resorts departments, support from the Vail Chamber and Business Association, other major large employers and large parking supply owners such Council also supported moving forward with accepting letters of interest and making appointments to the task force in December and agreed that the mayor would appoint the members rather than conducting interviews. Council members were encouraged to make suggestions about who might serve. Zemler requested they reconsider appointing a hospital designee on the task force; the council supported this designee in light of the impacts and influence in the community of VVMC. There was support of staff returning with the following: ✓ job description that allows the ability to be very descriptive about the task force roles ✓ draft of possible outcomes from the task force ✓ consideration of an annual year by year analysis focused on how parking functions and operations Chapin invited public input at this time and no one offered input. 6. Action Items 6.1. First reading of Ordinance No. 32, Series 2016, an Ordinance providing for the levy assessment and collection of the town property taxes due for the 2016 tax year and payable in the 2017 fiscal year. Presenter(s): Kathleen Halloran, Finance Director Background: The town is required by Colorado state law to certify the mill levy by December 25 of each year. Moffet moved to approve Ordinance No. 32, Series 2016, First Reading, an Ordinance providing for the levy assessment and collection of the town property taxes due for the 2016 tax year and payable in the 2017 fiscal year. Bruno seconded the motion and it passed (7-0). There was no public input offered on this topic. Town Council Meeting Minutes of November 15, 2016 Page 4 December 6, 2016 - Page 18 of There being no further business to come before the council, Moffet moved to adjourn the meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned at 7:25 p.m. Respectfully Submitted, Attest: Dave Chapin, Mayor Patty McKenny, Town Clerk Town Council Meeting Minutes of November 15, 2016 Page 5 December 6, 2016 - Page 19 of TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Resolution No. 36, Series of 2016, A Resolution Approving an Intergovernmental Agreement Between the Town of Vail and Eagle County Regarding Animal Services; and Setting Forth Details in Regards Thereto. ATTACHMENTS: Description Resolution No. 36, Series of 2016 December 6, 2016 - Page 20 of RESOLUTION NO. 36 Series of 2016 A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF VAIL AND EAGLE COUNTY REGARDING ANIMAL SERVICES; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; WHEREAS, the Town and the County of Eagle (the "County") wish to enter into an Intergovernmental Agreement (the "IGA") authorizing the County to provide animal control services within the Town limits; WHEREAS, the Council considers it in the interest of the public health, safety and welfare to provide animal control services; and WHEREAS, The Council's approval of Resolution No. 36, Series of 2016, is required to enter into an IGA NOW THEREFORE, B E IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council hereby approves the IGA and authorizes the Town Manager to enter into the IGA with Eagle County on behalf of the Town in substantially the same form as attached hereto as Exhibit A and in a form approved by the Town Attorney. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 1st day of December, 2016. Dave Chapin Town Mayor ATTEST: Patty McKenny Town Clerk Resolution No. 36, Series of 2016 December 6, 2016 - Page 21 of c. INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF EAGLE, STATE OF COLORADO AND THE TOWN OF VAIL FOR THE PROVISION OF ANIMAL SERVICES This Agreement made this day of , 2016 by and between the County of Eagle, State of Colorado, a body corporate and politic (the "County") and the Town of Vail, a municipal corporation (the "Town"). WITNESSETH WHEREAS, the Town desires to contract with the County for the performance of the hereinafter described Services on the terms and conditions hereinafter set forth; and WHEREAS, the County agrees to perform such Services on the terms and conditions hereinafter set forth; and WHEREAS, this Intergovernmental Agreement is authorized pursuant to Section 29-1- 201 and 30-11-101, Colorado Revised Statutes, as amended, and Article XIV, Section 18, of the Colorado Constitution. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants, conditions and promises contained herein, the parties hereto agree hereby as follows: SECTION 1. TERRITORY COVERED. The Services described herein will be provided within the municipal boundaries of the Town of Vail. SECTION 2. DEFINITIONS. Emergency Call is defined as a situation involving life safety for a person or pet animal which cannot be defused by local law enforcement. Emergency On -Call Service is defined as any Emergency Call received by the County for which Animal Services assistance is required and no Animal Services Officer is on duty to respond. Shelter means the Eagle County Animal Shelter located at 1400 Fairgrounds Road, Eagle, Colorado, and any other shelter facility operated or designated by County. Unclaimed Day is defined as a calendar day or any part thereof during which an unclaimed animal is confined in Shelter on behalf of the Town. SECTION 3. SCOPE OF SERVICES. December 6, 2016 - Page 22 of ! The County agrees to provide General Animal Services and Emergency On -Call Service (collectively, the "Services") within the Town of Vail as follows: A. General Animal Services shall include: i. A minimum of 50 hours per month of randomly -scheduled patrols, consisting of inspection tours looking for violations or responding to complaints. The scope of these patrols is to be designed to gain voluntary compliance and uniform administration of the Animal Regulations. ii. Administration and enforcement of Title 6 of the Town of Vail Municipal Code presently in effect and as may be subsequently amended to apply for the control and licensing of animals within the Town boundaries. Eagle County Animal Services shall be considered the Animal Control Officer of the Town as defined by Section 6.4.2 of the Town of Vail Municipal Code. iii. The County shall provide the Town with monthly reports and an annual report of services provided pursuant to this Agreement. Such reports shall include, by way of example only, the number of calls for service, number of animals sheltered, number of Unclaimed Days, and number of citations issued, as they apply to the Town of Vail. iv. Animal sheltering services for animals attributable to the Town, of the nature and quality customarily provided at the Shelter. Animals attributable to the Town are animals impounded within the Town of Vail and animals owned by persons dwelling, permanently or temporarily, in the Town of Vail. B. Emergency on call services shall include: i. Unless otherwise arranged in accordance with Section 3 C of this Agreement, Emergency on Call Services will be provided outside normal County business hours. In the event that an Eagle County Animal Services Officer is not immediately available to respond to an incident or emergency, the Town of Vail will provide available personnel to secure the scene and administer control of the situation until the Eagle County Animal Services Officer arrives to resolve said incident. C. After Hours Patrolling i. When requested by the Town and approved by the County patrolling will be provided outside of normal County business hours. SECTION 4. OFFICIAL STATUS. For the purpose of performing the Services and functions set forth in this agreement, Eagle County Animal Services shall enforce, as the Town's agent, the Town of Vail Animal Ordinances relating to animal control and licensing now in effect and as amended. December 6, 2016 - Page 23 of ! SECTION 5. EQUIPMENT. The County shall furnish and supply, at its sole expense, all necessary labor, supervision, equipment, motor vehicles, office space, and operating and office supplies necessary to provide the services to be rendered hereunder. SECTION 6. COMPENSATION. A. The Town of Vail agrees to pay the County, monthly, the sum of $3,300.00 for General Animal Services. B. On Call Emergency Services shall be billed at: $100.00 per call. C. After Hours Patrolling shall be billed at: $50.00 per hour. D. The Town of Vail agrees to pay the County on or before the fifteenth day of each month for all General Animal and Emergency On -Call Services rendered the previous month. E. All fees and expenses recovered at or for the Shelter will remain with the County. F. All court fines and costs will remain with the court of venue. SECTION 7. PERSONNEL. A. The Eagle County Animal Services Officer shall have full cooperation from the Town of Vail, its public works, its police officers and/or their respective officers, agents, and employees, so as to facilitate the performance of this Agreement. B. The rendition of Services provided for herein, the standards of performance, the discipline of officers, and other matters incident to the performance of such services and the control of personnel so employed, shall remain in the County. C. All persons employed in the performance of such Services for the Town of Vail, pursuant to this agreement, shall be County employees, except for Town personnel used to secure the scene as described in Section 3. SECTION 8. LIABILITY AND INSURANCE. A. The County and the Town shall respectively provide its own general liability and public officials' errors and omissions insurance coverage for claims arising from this Agreement. Further, the County and the Town, respectively as named insureds, shall include the other respective party, its officers, employees, and agents, as additional insureds under the named insured's insurance policies. The named insured's insurance December 6, 2016 - Page 24 of ! shall be primary and non-contributory as respects any covered claim against an additional insured arising out of the premises or operations of the named insured. The parties agree that a claim arising out of the County's enforcement of the Town's ordinance in accordance with the terms of this Agreement shall constitute an operation of the Town for purposes of the County's additional insured status under the Town's insurance. A certificate of insurance consistent with the foregoing requirement is attached hereto as Exhibit A. This provision shall survive expiration or termination of this Agreement. B. Nothing in this Agreement shall be construed to waive, limit, or otherwise modify any governmental immunity that may be available by law to either party, its officials, employees, contractors' or agents, or any other person acting on behalf of either party and, in particular, governmental immunity afforded or available pursuant to the Colorado Governmental Immunity Act, Title 24, Article 10, Part 1 of the Colorado Revised Statutes. This paragraph shall survive termination of this Agreement. SECTION 9. TERM AND TERMINATION. A. This Agreement is effective January 1, 2017, and shall end on the 31st day of December, 2017. Either party shall have the right to terminate this agreement with or without cause at any time by giving the other party thirty (30) days' prior written notice of termination. Upon termination, the County shall be entitled to compensation for services performed prior to such termination (calculated by prorating the monthly rate for the number of days the County performed General Animal Services and adding all charges for any additional services, including Emergency On Call Services, performed by the County during that time), and both parties shall thereafter be relieved of any and all duties and obligations under this Agreement. B. Obligations of the Town of Vail and the County, respectively, after the current fiscal year, are contingent upon funds for the purpose set forth in this Agreement being appropriated, budgeted and otherwise made available. SECTION 10. GENERAL PROVISIONS. A. Notices. All notices, requests, consents, approvals, written instructions, reports or other communication by the Town of Vail and the County, under this Agreement, shall be in writing and shall be deemed to have been given or served, if delivered or if mailed by certified mail, postage prepaid or hand delivered to the parties as follows: Town of Vail: Town Attorney 75 S. Frontage Road Vail, CO 81657 December 6, 2016 - Page 25 of ! County of Eagle: Eagle County Attorney P.O. Box 850 Eagle, CO 81631 Either party may change the address to which notices, requests, consents, approvals, written instructions, reports or other communications are to be given by a notice of change of address given in the manner set forth in this paragraph A. B. This Agreement does not and shall not be deemed to confer upon or grant to any third party any right to claim damages or to bring any lawsuit, action or other proceedings against either the Town or the County because of any breach hereof or because of any terms, covenants, agreements or conditions contained herein. C. No modification or waiver of this Agreement or of any covenant, condition, or provision herein contained shall be valid unless in writing and duly executed by the party to be charged therewith. D. This written Agreement embodies the whole agreement between the parties hereto and there are no inducements, promises, terms, conditions, or obligations made or entered into either by the County or the Town other than those contained herein. E. This Agreement shall be binding upon the respective parties hereto, their successors or assigns and may not be assigned by anyone without the prior written consent of the other respective party hereto. F. All agreements and covenants herein are severable, and in the event that any of them shall be held invalid by a court of competent jurisdiction, this Agreement shall be interpreted as if such invalid Agreement or covenant were not contained herein. December 6, 2016 - Page 26 of ! IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS By: Attest: By: Teak J. Simonton, Clerk to the Board Jeanne McQueeney, Chair TOWN OF VAIL Attest: By: By: Town Clerk Mayor December 6, 2016 - Page 27 of ! VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Propose Annual Community Meeting Date as March 14, 2017 TOWN IfO December 6, 2016 - Page 28 of TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Update on the Chamonix Neighborhood at West Vail Development Plan. PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: To effectively and efficiently move forward with the Chamonix Neighborhood development a number of key decisions must be addressed before moving forward with any next steps. The key decisions include: Are there any significant changes that need to be made to the floor plan designs before continuing forward with design development drawings and construction budgeting process? Does the Vail Town Council authorize the Team to move forward with the unit mix as presented? ATTACHMENTS: Description Staff Memorandum Chamonix Plans December 6, 2016 - Page 29 of TOWN OF VAIIL. Memorandum To: Vail Town Council From: George Ruther, Director of Community Development Date: December 6, 2016 Subject: Chamonix Neighborhood at West Vail — Development Plan Update/Key Decisions Request I. PURPOSE The purpose of this presentation is to provide an update on the Chamonix Neighborhood at West Vail Development Plan and request action by the Vail Town Council on a number of key development decisions. To aid in the decision making process, the following topics will be covered in this memorandum and presentation: • Background • Development Schedule • New Home Unit Mix and Floor Plan Design • Marketing and Reservations Campaign • Next Steps with the Vail Town Council • Staff Recommendation II. ACTION REQUESTED OF THE VAIL TOWN COUNCIL To effectively and efficiently move forward with the Chamonix Neighborhood development a number of key decisions are required of the Vail Town Council. These decisions lie within the critical path of the project and must be addressed before moving forward with any next steps. The key decisions include: • Five floor plan designs and layouts have been prepared for the Chamonix Neighborhood development. The floor plan designs deliver a desirable and marketable type of housing product. Are there any significant changes that need to be made to the floor plan designs before continuing forward with design development drawings and construction budgeting process? • A unit mix containing 10 two-bedroom units (5 Type 1 and 5 Type 2) and 22 three- bedroom units (10 Type 3, 8 Type 4, & 4 Type 5) are proposed. As such, estimated pricing of the units will range from the low-$400K's to the high -$600's. 63% of the units are estimated to cost $550K or less. The unit mix delivers a diversified cost/sales structure that responds to a wider range of buyers. Does the Vail Town Council authorize the Team to move forward with the unit mix as presented? December 6, 2016 - Page 30 of III. BACKGROUND The Development Team last provided an update to the Vail Town Council on November 1, 2016. At that time the Team shared site plan options, floor plan layouts and designs, on-site construction vs. systems built construction options, and detailed construction costs and cost/pricing structure models. At the conclusion of the discussion, the Vail Town Council provided the Development Team with the following direction: • The all townhome site plan option containing 32 dwelling units was selected for the Chamonix Neighborhood development. • The four floor plan layouts and designs representing a variation of sizes and number of bedrooms was supported with an additional request to develop a three bedroom, one car garage unit was made. • Permission was granted to produce design development drawings to be submitted for development and design review by the Town's Planning & Environmental Commission and Design Review Board. • Instruction was given to continue forward with a development budget and cost/pricing structure that required no further financial subsidy from the Town. • Direction was given to initiate a reservations and marketing campaign to further engage potential home buyers. • Authorization was granted to take the steps necessary to prepare and begin negotiating a pre -development agreement with the development team for Town Council review and approval. • Direction was given to the development team to advance a development design with a residential product mix that requires no further financial subsidy from the Town of Vail. • Direction was given to the development team to complete a more detailed due diligence process with regard to off-site systems built construction and report their findings back to the Town Council acceptance. • Instruction was provided to the development team to complete a more detailed due diligence process with regard to constructing the development in one phase and report their findings to the Town Council for acceptance. The Development Team has been advancing the development based upon the direction provided. IV. DEVELOPMENT SCHEDULE The development schedule for the Chamonix Neighborhood at West Vail remains aggressive. A goal of a Spring 2017 new home start continues to be the Development Team's target. With that in mind, the following dates and key milestones are noteworthy: • December 12th — Worksession with the Planning & Environmental Commission • December 12th — 16th - Small Focus Group Meetings • December 20th — Vail Town Council sign off to proceed (unit mix and floor plans) • December 21st - Conceptual review with the Design Review Board • January 9th — Final review by the Planning & Environmental Commission • January 9th — Launch marketing and reservation campaign • January 9th — 13th — Community Open Houses Town of Vail Page 2 December 6, 2016 - Page 31 of • January 10th — Release Development Team to begin preparing construction documents • January 18th — Final review by the Design Review Board • February 7th — Vail Town Council final phasing sign off • May 2017 — Complete lottery selection process • October 2017 — First homes ready for occupancy V. NEW HOME UNIT MIX AND FLOOR PLAN DESIGN The Development Team has prepared unit mix and floor plan designs for the Chamonix Neighborhood at West Vail development. A total of ten buildings (Building 1 thru 10) are proposed on the site. The ten buildings are an assemblage of five different building types (Building Type A thru E). The five building types are comprised of five different floor plans (Type 1 thru 5) varying in size from approximately 1,130 square feet (GRFA) to 2,676 square feet, including garage area. The garage areas varying in size from a one -car garage at 300 square feet to a two -car garage at 600 square feet. Two, two-bedroom, two bath, floor plan designs are proposed (Type 1 & 2) and three, three-bedroom, floor plan designs are proposed (Type 3, 4, & 5). A set of plans dated November 23, 2016 has been attached for reference. VI. MARKETING AND RESERVATIONS CAMPAIGN On November 1, 2016, the Vail Town Council authorized the Development Team to initiate a reservations and marketing campaign to further engage potential home buyers. A team has been assembled to run the Chamonix Neighborhood marketing and reservations campaign. The team consists of representatives from the Town of Vail and Chamonix Neighborhood Development Team. A marketing and reservations campaign is scheduled to launch the week of January 9th, 2017. The following tasks will be completed as part of the campaign: - Project Design o Site plan with community amenities o Colored architectural plans/elevations for marketing package o Renderings o Unit amenity and specifications - Home sales price - Project website - Chamonix Neighborhood at West Vail Sales Center at Community Development to with prospective buyers. This will include floor plans, material specifications, finish boards, digital presentations, site plans, HOA documents, etc. - Qualified Buyer questionnaire - List of Frequently Asked Questions o Lottery process and qualification requirements o Financing options and local buyer assistance programs o Buyer assistance classes and information o Deed restriction and price escalation cap terms o Advantages of systems -built construction Additional tasks will also include: • Finalize marketing materials, website & questionnaire • Host community focus groups meet Town of Vail Page 3 December 6, 2016 - Page 32 of • Market, advertise, and launch live website to gather interested buyer list • Host community open house • Assemble interested buyer list • Convert interested buyer list to Qualified Buyer List • Conduct lottery selection process and execute presale contracts VII. NEXT STEPS WITH THE VAIL TOWN COUNCIL The next steps in the decision making process will occur with the Vail Town Council on Tuesday, December 20th. At that time, the development team will return with a proposal for a pre -development agreement. Mutual acceptance of a pre -development agreement is needed to advance the development forward to the next stages. Prior to the actual start of construction, a final development agreement will be required between the Town and the development team. VIII. STAFF RECOMMENDATION The Town staff recommends the following: • Instruct the development team to advance the design development drawings of each of the five floor plan designs and layouts as presented. • Instruct the development team to advance the design development drawings of the site plan containing the unit mix as presented. • Continue forward with the marketing and reservations campaign as contemplated within the scheduled timeframe proposed. • Return to the Vail Town Council on December 20th with a proposed pre -development agreement, an updated phasing plan and a report on the workession meeting with the PEC from December 12th Town of Vail Page 4 December 6, 2016 - Page 33 of TOWN OF VAIL CHAMON X Initial Application for 12/12/16 PEC 4 NOVEMBER 23, 2016 December 6, 2016 - Page 34 of 99 PROJECT GUIDELINES AND GOALS • Optimize the use of the site for Affordable For -Sale Housing • Design a context sensitive design solution • Develop a design that has the ability to be phased over time • Deliver a desirable and marketable type of housing product • Maximize the Town's limited supply of financial resources • Build responsibly with the existing site configuration and topography • Develop a diversified cost/sales structure to respond to a wider range of buyers Town of Vail - Chamonix Neighborhood 1 Project Guidelines and Goals Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 35 of 99 359 DESIGN 3630 Osage 1 Denver, Colorado 1 303.884.9131 Town of Vail - Chamonix Neighborhood Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 36 of 99 Site Plan Context Aerial 359 DESIGN 1 3630 Osage 1 Denver, Colorado 1 303.884.9131 LOT 18 LOT 19 LOT 20 LOT 21 LOT 22 / LOT 17 LOT 15 LOT 14 NINDICATES FOUND A No. 4 REBAR WITH AN ALUMINUM CAP, L.S. No. 23506 / //c� G �% //// LOT 13C16 LOT 12 //// ///// ' /// /// // LOT 16 • z ' 7 / / 7 / //// / / // LOT 11 LOT 9 '\\. /// LOT 10 — /c/ ////�// /, / , //r �/ a k INDICATES FOUND A No. 5 REBAR WITH 19 AN ALUMINUM CAP, L.S. No. 30091 SEWER MANHOLE MH0360 RIM ELEV. = 7966.9' LOT 1 / / 1 j/ / / 68 g66 �/ / / 960 19h6 �9<)6/19�� / 7 6 1962 / / /�i / / eco SP �, 7 7 .co / SP / // / 7 / / // / ' J 10, 10 /--- ,/ 7/ RIP RAP SANITARY/ SEWER LINE 0 /// / // f / / 1960 / / / 199 / /� / 1 rx �P / / 1994ti b / -///190 / / / /- f0 /* / 7 7 / /_7990 i %/ =1� Q /1 11 / 'Cy / / / / / 0.04 R IsI�sfsosit- ARCEL B 3.540 A-CI4S ( / / 14OULDER „to* DCP / / / �a _ // INDICATS PHONE PEDESTAL CURB GUTT 7/ / // co\ 0. „0. \s(P\ 0/s SEWER MANHOLE MH0360 RIM ELEV. = 7930.5' TRANS. \ ATES/ 2/0 1(73 CLJANOUT/ "OUND PIN & CAP P.L.S. No. 23506 (ELEVATION = 7938.01') LOT B N 57°32'29" E — 43.43' / 7 ti/ P.L.S. No. 30091 LOT 12 54.23' UTILITY EASEMENT PARCEL A N 57°32'29" E — 140.88' WATER 8c SANITATION EASEMENT (BOOK 332, PAGE 991 & 992) ,930 UTILITY, DRAINAGE & ACCESS EASEMENT LOT A FOUND PIN & CAP P.L.S. No. 30091 (ELEVATION = 7938.76') SEWER MANHOLE MH0700 RIM ELEV. = 7921.7' INVERT IN (N) = 7912.8' INVERT IN (E) = 7912.5' INVERT OUT (W) = 7912.4' 1 SEWER MANHOLE MH0360 RIM ELEV. = 7948.5' LOT C c,\P°/ ‘).-`9 NOTES: 1) DATE OF TOPOGRAPHY: 9/12/2016 40 80 Feet CURVE TABLE CURVE RADIUS DELTA ARC TANGENT CHORD BRG CHORD 2) BASIS OF ELEVATIONS: TOP OF MONUMENT FOUND MARKING THE SOUTHWESTERLY CORNER OF THE SUBJECT PARCEL, ELEVATION = 7997.11' (NAVD88) 3) NOTICE: ACCORDING TO COLORADO LAW YOU MUST COMMENCE ANY LEGAL ACTION BASED UPON ANY DEFECT IN THIS SURVEY WITHIN THREE YEARS AFTER YOU FIRST DISCOVER SUCH DEFECT. IN NO EVENT, MAY ANY ACTION BASED UPON ANY DEFECT IN THIS SURVEY BE COMMENCED MORE THAN TEN YEARS FROM THE DATE OF CERTIFICATION SHOWN HEREON. 4) THE BOUNDARY DIMENSIONS, EASEMENTS AND RIGHTS OF WAY SHOWN HEREON ARE PER THE RECORD PLAT FOR THE SUBJECT PROPERTI. 5) VERIFY CURRENT BUILDING SETBACKS AND RESTRICTIONS WITH THE PROPER GOVERNING AUTHORITY. SURVEYOR'S CERTIFICATE I, SAMUEL H. ECKER, A PROFESSIONAL LAND SURVEYOR REGISTERED UNDER THE LAWS OF THE STATE OF COLORADO, DO HEREBY CERTIFY THAT THIS TOPOGRAPHIC MAP WAS MADE BY ME AND UNDER MY SUPERVISION, AND THAT THE MAP IS ACCURATE AND CORRECT TO THE BEST OF MY KNOWLEDGE. SAMUEL H. ECKER COLORADO P.L.S. No. 30091 FOR AND ON BEHALF OF GORE RANGE SURVEYING LLC —J to biji nO op CO c •71 - etc • co co 1-1 • 4-1 ao Town of Vail - Chamonix Neighborhood Initial Application for 12/12/16 PEC 4 - NOVEMBER 23, 2016 December 6, 2016 - Page 37 of 99 3 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 NOTES: 1. DRIVEWAY LENGTHS ALONG LOW ROAD DRIVE WILL BE A MINIMUM OF 20' AND SHALL BE 16' WIDE. 2. DRIVEWAY LENGTHS ALONG HIGH ROAD DRIVE WILL BE A MINIMUM OF 20' TO AND SHALL BE 16' WIDE. 3. DUE TO SITE CONSTRAINTS, DRIVEWAY LENGTH IS ANTICIPATED TO BE 17' WHICH IS LESS THAN THE 20' MINIMUM. 4. DRIVEWAYS WILL BE CONCRETE AND WILL BE UNHEATED. MAXIMUM ALLOWABLE SLOPE IS 9%. 5. PROPOSED ROADS WILL BE PAVED WITH ASPHALT. 6. REFER TO EROSION AND SEDIMENT CONTROL LAYOUT PLAN FOR EROSION AND SEDIMENT CONTROL DETAILS AND LIMITS OF DISTURBANCE. 7. REFER TO UTILITY PLAN FOR ADDITIONAL UTILITY INFORMATION. 8. REFER TO ARCH. PLANS FOR PROPOSED BUILDING ROOF RIDGE LINES, ELEVATIONS, DETAILS, AND FLOOR PLANS. 9. REFER TO ARCH. PLANS FOR PROPOSED SNOW STORAGE AREAS. 10. REFER TO ARCH. PLANS FOR DUMPSTER LOCATION. 11. REFER TO LANDSCAPE PLANS FOR PROPOSED LANDSCAPE AREAS. 40 // /7 //// j/ /f / / / N j/ iii%?) / / ////�///j/// i �//�N/i/ Nj//gg� zz j %/7/ 1/// / '�S�j///i�PR. - AR /// /%' 19 /�%////7/7 SEWER, TYP. \ //j///0�/////%//i// -i/ - 77 / //i /////// /// 7/1(r- j/ //// / / % ' -- A. �� L 4"1-.111 // // // // //// _, /'I/ ////, BOULDER RETAINING /// d /zz z////;/////// � //// 6 // WALL, 4'MAX HEIGHT ' , �� Ad /z� /ori/ � � / // %�/ /�//// / /i/ ;z17/z/zzy!7:z1/zz-: // '� ,bor•����//�/i //// / / // // / ///�'C/�_!-��/j/ / ii/ /// // /'- -///// / ////� /i // j / / /!„ moi/ / .,�� /17 7/)::::72,1/c-17///i17/1/7/1/i1/1 j�/� / ice/ /// \ /\ •Yr -4P '`'`� ///1/7/////// ,/ // /:\-N. _&-• CHAMONIX DEVELOPMENT PROPERTY BOUNDARY, TYP. BUILDING OFFSET, TYP. SS- -*-- \ - -'� -- - BOULDER RETAINING WALL,' ��� - - HEIGHT VARIES, 5'-6' i / - \ �- (TO BE DESIGNED BY OTHERS)— 20.00' \ -� i \ ��/� /i \ ////77-�%/ - 10 SS /�� ��'x !°%% /"�" 1(3 j/r�///� / / / / / SITE AND GRADING EXHIBIT 11/23/2016 PEC SUBMITTAL CHAMONIX LN. L—_ SS- - - - SS- - --- SS----- SS----- SS-- \ - 7975 -- I � --� — 7970----\\�� �� 1111111 „- o m� ` -0 7965 ®o 0 796�'� 7970_ISM Mil Ik:L 7965= S7965---� - - �- LOW ROAD (T'P ) v. mac = - SS /� 9%� VARIES 7945 RE:NOTE 3 I + � / - SS --1--- SS - t --- SS-/- - -- SSf---- 952 II \ \ -��S - _ -STSs-- Nfftik :I41! ` , (/ 25.5 v/ _04 �r VARIES `D --G/ -' RE:NOTE 1- 3.3i^� `V-N� / N 4.5% ii :may / d FIRE STATION / POTENTIAL BOULDER RETAINING WALL, 2'-3' HEIGHT FIRE DEPARTMENT ACCESS GATE GAS STATION sl \ \ \ \ 0) — I CHAMONIX RD. I i" \ /\ \\\ \ / \ \ -SSSS---SSSS---SSS GAS STATION —w BANK 30 15 0 30 SCALE: 1 "=30' ALL DIMENSIONS SHOWN ARE U.S. SURVEY FEET 60 / SE 7 / 7 \ / CULVERT ENTRANCE AND SWALE TO BE MODIFIED BY REPLACING WITH INLET AND FLATTENING OUT THIS AREA i CONSULTING ENGINEERS MARTIN/MARTIN diellArilt 0101 FAWCETT ROAD, SUITE 260, AVON, COLORADO 81620 970.926.6007 MARTINMARTIN.COM Town of Vail - Chamonix Neighborhood 4 Proposed Grading Plan Initial Application for 12/12/16 PEC 4 - NOVEMBER 23, 2016 December 6, 2016 - Page 38 of 99 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 5 Area In Acres Area in Square Feet Percentage of Total Area Site Area Site Coverage Landscape Area Hardscape Snow Storage 3.54 acres Town of Vail - Chamonix Neighborhood 154,262 sq ft 32,706 sq ft 75,789 sq ft 41,402 sq ft 12,620 sq ft 100% 21.20% 49.13% 26.84% 30.48% Project Data Table Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 39 of 99 359 DESIGN 1 3630 Osage 1 Denver, Colorado 303.884.9131 Mix Building Types Number of Building Types GRFA Site coverage Number of Units A 4 14,792 12,192 12 Type 1, Type 2, Type 4 B 1 5,250 3,976 4 Type 1, Type 2, Type 4(2) C 2 9,440 6,096 6 Type 3 (2), Type 5 D 1 6,796 4,346 4 Type 3 (2), Type 5 (2) E 2 8,392 6,096 6 Type 3 (2), Type 4 10 44,670 32,706 32 Area In Acres Area in Square Feet Percentage of Total Area Site Area Site Coverage Landscape Area Hardscape Snow Storage 3.54 acres Town of Vail - Chamonix Neighborhood 154,262 sq ft 32,706 sq ft 75,789 sq ft 41,402 sq ft 12,620 sq ft 100% 21.20% 49.13% 26.84% 30.48% Project Data Table Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 39 of 99 359 DESIGN 1 3630 Osage 1 Denver, Colorado 303.884.9131 6 ti. �„- 7 —4 / - GUEST PARKING PARK FD HAMMERHEAD BOULDER RETAINING WALLS BB N GUEST PARK // t ( 1. •/ / _/ / I 1'1 IV /. 71 II /// I�y //I I///V111�+ //// II 1 / I / / //// 1r /: ' / %'I i �'I ",'' I/ ISI / .I'� W �/1/ // //II'/'/ 'III /' W W ter_ / /// 1// ////// 1 1 / I'/'' / I •'4e -- j.,/ , , 1'1 11 / 11 / / / / ,' ,' / / / / 1 I%//111'1 111 / 1 / II '' I/ . / �.�, / 1 ///,111,11' 111/./.11 //,/I / / / / /////// /'1 1 1 111111' I / / / /' // /,�///, / /7 _J // // /i // / , , //%/ �// //�'//' / / / 1//// /'4/ //r// ,/ // ///II /i ,/ /// / / / ///�// / / / / /////'//I / //L!! ///'///- , i /,/�, / 1 Ii �'1 //, / //I,'/ // 1r1 1 1 /''/ // / ,/, / /1/ / // / ,1 f 1 / , / / / /III /,f1 / ''''�''��7I BB Town of Vail - Chamonix Neighborhood PARKING OPEN SPACE GATE f CONC MULTIUSE PATH MAIL KEY UNIT TYPE QUANTITY UNIT TYPE 1 UNIT TYPE 2 UNIT TYPE 3 UNIT TYPE 4 UNIT TYPE 5 5 5 10 8 4 32 TOTAL UNITS 1"=30' Site Plan Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 40 of 99 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 1 1 1915 a a W a a i W W 1 la W r w 11 • } '4 f Town of Vail - Chamonix Neighborhood r92 Building Building Type GRFA Site Coverage Building 1 A 3,698 3,048 Building 2 A 3,698 3,048 Building 3 B 5,250 3,976 Building4 A 3,698 3,048 Building 5 A 3,698 3,048 Building 6 E 4,196 3,048 Building 7 E 4,196 3,048 Building 8 C 4,720 3,048 Building 9 C 4,720 3,048 Building 10 D 6,796 4,346 "Maximum building heights are listed on the building height table on page 11. Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 41 of 99 1 1 1"=30' Building Overview 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 21'-0" LOWER ACCESS ROAD DRIVEWAY • 21'-0" 4'-6" 47'-0" 24'-6" 20'-6" PATIO PEDESTRIAN PATH PARK/ TERRACES MIDDLE ACCESS ROAD DRIVEWAY 43'-6" CHAMONIX LANE ;�•_: si PATIO • 8 • 1• • • N �WMINN. MIS ONO 26'-0" LOWER ACCESS ROAD DRIVEWAY '_„ EXISTING GRADE 1 V V 1 V , V V L 1 V LV V , PATIO RETAINING WALL PEDESTRIAN PATH MIDDLE ACCESS ROAD DRIVEWAY 47'-6" •Icato_CHAMONIX LANE PATIO Section AA :M Town of Vail - Chamonix Neighborhood EXISTING GRADE Sections represent mass. Building roof forms to be coordinated with elevations. Height noted in building height table, page 11. Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 42 of 99 • Section BB Site Sections 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 TOWN OF VAIL CODE 12-2-2 — SITE COVERAGE Site Coverage: The ratio of the total building area on a site to the total area of a site, expressed as a percentage. For the purpose of calculating site coverage, "building area" shall mean the total horizontal area of any building, carport, porte-cochere, arcade, and covered or roofed walkway as measured from the exterior face of perimeter walls or supporting columns above grade or at ground level, whichever is the greater area. For the purposes of this definition, a balcony or deck projecting from a higher elevation may extend over a lower balcony, deck or walkway, and in such case the higher balcony or deck shall not be deemed a roof or covering for the lower balcony, deck or walkway. In addition to the above, building area shall also include any portion of a roof overhang, eave, or covered stair, covered deck, covered porch, covered terrace or covered patio that extends more than four feet (4') from the exterior fac of the perimeter building walls or supporting columns. BUILDING COVERAGE INCLUDES ROOF EAVES AND PATIO ROOFS,TYP. . . . • • a o *'se"'0 • . • • . . • • • OWED IMOD 411100 4111i . ■ . . ■ Town of Vail - Chamonix Neighborhood 00,0001J Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 43 of 99 KEY SITE COVERAGE *ALLOWED TOTAL SITE BUILDING COVERAGE *INCLUDING ROOF OVERHANGS 21% 55% 154, 262 SF 32, 706 SF 1"=30' Site Coverage 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 • • / . , • , ty e 1 \ • , , , �d / v \ ___ 1 . • • • • • • • • • •IMM a� ▪ l • • • OMMD s • • • • --- 00. -1 • . - •_� I • . 1 1 ,•�_�� 1 . s s—• s — ■• _ 1 i IIIP�� 1 • r • / • / / • / • , / • • .40tra 111.1 101111111 Town of Vail - Chamonix Neighborhood Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 44 of 99 (c;‘'` KEY i 0 MAXIMUM ROOF HEIGHT 10 See page 11 for building height data. Building Height vs Proposed Grade 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 Building/Unit Location Proposed Finished Floor Proposed Roof Elevation Height (ft) 40.50 Unit 2 High Roof 7,960.00 7,800.00 Building 1 Unit 1 High Roof 7,934.50 7,977.50 43.00 Unit 2 High Roof 7,935.50 7,977.50 42.00 Unit 3 High Roof 7,936.00 7,977.50 41.00 Building 2 Unit 1 High Roof 7,937.50 7,980.75 43.25 Unit 2 High Roof 7,938.75 7,980.75 42.00 Unit 3 High Roof 7,940.00 7,980.75 40.75 Building 3 Unit 1 High Roof 7,943.75 7,987.25 43.50 Unit 2 High Roof 7,945.25 7,987.25 42.00 Unit 3 High Roof 7,945.25 7,987.25 42.00 Unit 4 High Roof 7,946.50 7,987.25 40.75 Building4 Unit 1 High Roof 7,948.25 7,991.75 43.50 Unit 2 High Roof 7,949.75 7,991.75 42.00 Unit 3 High Roof 7,949.75 7,991.75 42.00 Building 5 Unit 1 High Roof 7,954.00 7,996.00 42.00 Unit 2 High Roof 7,954.00 7,996.00 42.00 Unit 3 High Roof 7,954.00 7,996.00 42.00 Building 6 Unit 1 High Roof 7,955.00 7,995.00 40.00 Unit 2 High Roof 7,956.00 7,995.00 41.00 Unit 3 High Roof 7,957.50 7,995.00 37.50 Building 7 Unit 1 High Roof 7,959.00 7,800.00 41.00 Unit 2 High Roof 7,959.00 7,800.00 41.00 Unit 3 High Roof 7,959.00 7,800.00 41.00 Town of Vail - Chamonix Neighborhood Building8 Unit 1 High Roof 7,959.50 7,800.00 40.50 Unit 2 High Roof 7,960.00 7,800.00 40.00 Unit 3 High Roof 7,960.00 7,800.00 40.00 Building 9 Unit 1 High Roof 7,960.00 7,800.00 40.00 Unit 2 High Roof 7,960.00 7,800.00 40.00 Unit 3 High Roof 7,961.00 7,800.00 39.00 Building 10 Unit 1 High Roof 7,960.50 7,899.50 39.00 Unit 2 High Roof 7,959.50 7,899.50 40.00 Unit 3 High Roof 7,959.50 7,899.50 40.00 Unit 4 High Roof 7,958.50 7,899.50 41.00 Level 1 finished floors for units varies per building, also see civil grading plan for finished floor elevations. 11 Building Height Table Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 45 of 99 359 DESIGN 1 3630 Osage 1 Denver, Colorado 303.884.9131 Landscape Area: The area of a site not covered by buildings, driveways, and covered walkways. Core development (hardscape) such as walks, decks, patios, terraces, water features, and like features shall also be considered landscape area as long as they do not exceed twenty percent (20%) of the landscape area. Landscaping: Planted areas and plant materials, including trees, shrubs, lawns, flowerbeds and ground cover, together with core development such as walks, decks, patios, terraces, water features, and like features not occupying more than twenty percent (20%) of the landscaped area. For the purposes of this title, natural or significant rock outcroppings, trees or native vegetation shall be deemed landscaping in hillside residential, single-family residential, primary/secondary residential, two-family residential, residential cluster, and low density multi -family zone districts. 12 Town of Vail - Chamonix Neighborhood gyp. G 0,000* GPS p -[P1\ S KEY LANDSCAPE COVERAGE *REQUIRED TOTAL SITE LANDSCAPE COVERAGE 49% 30% 154, 262 SF 75, 789 SF 1"=30' Landscape Coverage Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 46 of 99 359 DESIGN 1 3630 Osage Denver, Colorado 1 303.884.9131 J ■• • tilVt ■ 1 i 1 1 ti POLE MOUNTED LIGHTS #110 FULL CUTOFF BOLLARDS r � r • ;. f • /• (mop .• r mism / -11 r + FULLY SHIELDED SCONCES AT UNIT ENTRIES, GARAGE AND EACH EXTERIOR PATIO DOOR Town of Vail - Chamonix Neighborhood Site Iigh ting sh o ws in itial suggestions. Site lighting to be fullysubmitted with PEC Application on 1219/16 Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 47 of 99 13 1"=30' Site Lighting 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 AREA 8 - 246 SF AREA 7 - 4810 SF AREA 5 - 2 O SF AREA 4 - 239 7 14 Town of Vail - Chamonix Neighborhood (:;i%100 AREA 1 -106 SF KEY AREA 2 -4115 SF IMPERVIOUS SURFACE COVERAGE AND SNOW STORAGE * REQUIRED SURFACE IMPERVIOUS SURFACE SNOW STORAGE AREA *SNOW STORAGE PROVIDED Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 48 of 99 359 DESIGN 3630 Osage 30% OF PAVED 41, 402 SF 12, 620 SF 30% 1"=30' Snow Storage 1 Denver, Colorado 303.884.9131 N f v { { 15 1415..... i i r 4 "0.4 � N. W-= �- = y �f, _w J. 4 4, i i .Y 4- i � t Town of Vail - Chamonix Neighborhood .'. 7926 Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 49 of 99 TOTAL PARKING 117 SPACES 3.6 AVERAGE SPACES PER UNIT STREET PARKING - 6 SURFACE PARKING SPACES 49 ENCLOSED GARAGE SPACES 62 SURFACE PARKING SPACES - TYPICAL 2 SPACES FOR EVERY UNIT 20'-0" 2'O" FROM FACE OF GARAGE DOOR TO FRONT OF DRAIN PANTDRAIF\( PAN TYPICAL DRIVEWAY DIAGRAM r 1 1"=30' Parking Diagram 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 GUEST PARKING PARK FD HAMMERHEAD BOULDER RETAINING WALLS • _____ _ _ - - - ----'-, //://::7------ -------:"----:1-1---_______t--------------1!-----:- ''.'--5'---/-''' ,__ //:1___ "---96'is____ - --__--i_-_- _- ,....--:2:---7,1__T / ------- - - - - - -----:=__-_-_-1-----::- -_-- ----_-__.----:-_-----r - : -_----il) --: ___-----* / / _____,..., ____....- --- ,.___ _____ a_ 7 •_-11-LII -II- i I .11_,mm_4 40_11 -, / __ „/„. ...,,,,77,,,,,,_ ____ ____, ____ _/..i_-,. ___ - ------------------.-----7- --______ / ... -- , ---_-_-___. - - .---.. __ ____ ____ ______ _ , ___,_ __ ___ ,._____-- .____ ____ _____ - -----J.R- I- _If: __—__- _ ---, --- ---- .11;;-611 * _ / Ili 1111611- ii:* • __2I _. . ....... r r -/ • 1111 **\!t)14 yr* in, - 4;0, • est Vail -Lake 16 jie • • • 44P { 1* / //.,, ,7 // /,''j/ < / \ i / I/ / \ ./ 2* ., / / . /7/ /- 7/ // - 7 i , ,.., // y /// - z - /7 / / /7 i i r ,/,/, 7., //, // , i( // // , J 1 • \w . / / › ---. , // /..„, , / , / / , .• /7/,./ /// , ,7 , , / ) N-///,//// , /7 / / / , //„,/, . / 1 //,,,, 7 / /7/ //K / . , ,// /// //// & ., ,,,, //i , , ,, , / L___ ,,-///,,,,,,/,„ , 7/ ,,,,, 7 \_( ? , /7/ ,//,,,,, , , , / , / //y/ //7,/ (7 . ////1 / / -/7/7,.//, ./ 17, /1, / /,'\/ 4 , /7,, // 7,6, 7, r / / / ///7, 7/ ,,,,,„ /:,/ , 4, //7/Ar/// // /7 71/ / //// . // ,- // //.//7 //// / /iv. 7 / / // ___- ////li/ 7 //// / / - , , i ,/,/ //i/, // // , , / / 7/ .- / / ,___ 4 /// 7, / ,,,, 7/ ////, ///,/ / / 7 z• 7- 7 ////7/ „ // . 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I/ I I/ I / / 7/ I/ / I // I/ / / / / PH7 Town of Vail - Chamonix Neighborhood Chamonix Bus Stop PARKING OPEN SPACE GATE Initial Application for 12/12/16 PEC 4 - NOVEMBER 23, 2016 December 6, 2016 - Page 50 of 99 GUEST ?ARK CONIC MULTIUSE PATH MAIL OFFSITE ATTACTIONS - 5 Minute walk to Chamonix Bus Stop - 13 Minute bus ride to Concert Hall Plaza on West Vail Red - 3 Minute wal to West Vail Lodge Bus Stop - 15 Minutes to Vail Village Vehicular Pedestrian 1" 30' Site Access 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 0 3" / 1'-0" I— I I 1" / 1'-0" I— I I I .:- L L 3" / 1'-0" 3" / 1'-0" 0 1 L 1" / 1'-0" 3" / 1'-0" 0 0 I I 3" / 1-0" I 3" / 1'-0" 0 C) IHI ' u u IHI uu 3" / 1-0" 3" / 1'-0" F J 3" / 1'-0" 7 IHI d u Building Type E - See Pages 27-28 Building Type C - See Pages 23-24 7 3" / 1'-0" 1 3" / 1-0" 3" / 1-0" CO 0 3" / 1'-0" El H L 3" / 1-0" 3" / 1'-0" uu HP ,IHI uu 11 11 --1111 IHI IHI uu uu 3" / 1'-0" 3" / 1-0" 3" / 1'-0" H H L 3" / 1'-0" 7 L 3" / 1'-0" Building Type D - See Pages 25-26 Town of Vail - Chamonix Neighborhood uu 1 1 I 1- 9 ih 3" / 1'-0" 3" / 1'-0" 3" / 1'-0" uu 3" / 1'-0" 1" / 1'-0" L L 3" / 1'-0" 3" / 1'-0" H 7 1 H L 1" / 1'-0" r 3" / 1-0" H 1 3" / 1'-0" I I I I I uu 17 1 1 L 3" / 1-0" 17 I I 3" / 1'-0" 4" 4" / 1-0" J IHI uu Building Type B - See Pages 21-22 3" / 1'-0" 0 H 3" / 1'-0" Building Type A - See Pages 19-20 Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 51 of 99 1/8" 1 '-0" Building Overview Roof Plans 359 DESIGN 1 3630 Osage Denver, Colorado 1 303.884.9131 1 1 1 1 Building Type 1 Type 2 Type 3 Type 1 Car, 2 Beds 2Car,3Beds lCar,3Beds Type 4 Type 5 Site GRFA Unit Totals 2Car,3Beds 2Car,3Beds Coverage A 945 1,201 1,552 3,698 3 3,048 B 945 1,201 3,104 5,250 4 3,976 C 2,644 2,076 4,720 3 3,048 D 2,644 4,152 6,796 4 4,346 E 2,644 1,552 4,196 3 3, 048 Town of Vail - Chamonix Neighborhood 18 Building Overview Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 52 of 99 359 DESIGN 1 3630 Osage 1 Denver, Colorado 1 303.884.9131 Type 2 le -91 IV -41 Type 4 Jt 4 t Level 3 Floor Plan Type 1 r J uu Level 2 Floor Plan Type 2 Type 4 Level 1 Floor Plan Town of Vail - Chamonix Neighborhood Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 53 of 99 1 9 3" / 1'-0" r Axonometric NTS 1 " / t -O" 3" / 3" / 1'-0" 3" / 1'-0" 0 H L 3" / 1'-0" J Roof Plan 1/8"=1 '-0" Building A Overview Plans & Axonometric 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 ROOF PLA 1 1 1 1 1 1 1 1 1 1 1 II III III I III III III 1 1111i1 III III III III III III III III III III III - East Elevation 1 1 1 1 f r r I I I 34' - 0" Level 22'-0" Levfth 2 11'-0" Level 0'-0" ROOF PLA 1 1 1 1 1 11 1 1 111 1 1 1 1 1 1 -III III III III III III III III III III III III West Elevation STONE BASE STUCCO HARD I E BOARD Town of Vail - Chamonix Neighborhood 34' - 0" Lev 22' -0"el Levfth 2 11'-0" Level0' - 0" I ROOF PLP __1 III III III III III III III III III III III III III III III III III III III III III III II III III III III III III III IIII III III III III W III IIII III III IIII III III III III II 1 1 I UNIT TYPE 2 North Elevation UNIT TYPE 4 UNIT TYPE 1 ri South Elevation 3" / 1'-0" L 1 J 1" / 1'-0" L L 3" / 3" / Roof Plan H H 1 11 3" / 0 3" / L T Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 54 of 99 uu IHI LI u' - 0" Level 22'-0" Lev 11'-0" Level 0'-0" ROOF PLAN 34' - 0" Level 22'-0" Levefth 2 11'-0" A. Level 0'-0" 20 1/8" 1 '-0" Building A -Elevations 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 Type 2 IL IL 111-11 Type 4 F 1 Type 2 o Type 1 L J Level 3 Floor Plan L,t Type 1 IHI uu Type 4 o ir Level 2 Floor Plan Type 2 Type 4 o • • Type 4 it Type 1 1 Type 4 21 ih I Axonometric NTS 0 M 1- 3" / 1'-0" 1 3" / 1'-0" 1 4- 1" / 1'-0' T 3" /1-0" uu H 3" / 1'-0" 1 1 1 3" / 1'-0" 3" / 1'-0" ✓ I 0 T 3" / 1'-0" 4" / 1'-0" o Level 1 Floor Plan 0 0 Roof Plan U U 1/8"=1 '-0" 0 Town of Vail - Chamonix Neighborhood Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 55 of 99 Building B Overview Plans & Axonometric 359 DESIGN 1 3630 Osage 1 Denver, Colorado 1 303.884.9131 r -r I I I I I I I I ROOF PLA t'T -111 11 III III III III III I 1 1 I III III III III III III 11 II III III I East Elevation 34' - 0" Level 3 22'-0" Level 2 11'-0" Level 1 0'-0" ROOF PLA i 1 1 i1 i1 i 1 it i I 11 -III SII III III III SII SII III III SII III III II West Elevation STONE BASE STUCCO HARD I E BOARD Town of Vail - Chamonix Neighborhood 34' - 0" Level 3 22'-0" Level 2 11'-0" Level 1 0'-0" r I I rt i Irt ROOF PLA III III III III III III III III III III III III III III III III III III III III III III III III III III III III III II 1 1 I UNIT TYPE 4 111 iii I i 111 North E UNIT TYPE 1 11 111 11 UNIT TYPE 4 South Elevation 3" /1-0" P 3" /1-0" 1" / 1'-0" 3" /1-0" 1 1 L L L L uu 3" /1-0" 3" /1-0" I I 1 1 " 1 1 I' 1 Im1m1m1m1m 1m1m1m1m1 / / / / / / / / 34' - 0" Level 3 22'-0" AP Level 2 11'-0" Level 1 0'-0" AP ROOF PLAN 34' - 0" C) L 3" /1-0" Roof Plan IHI uu IHI uu u❑ 3" /1-0" 4" /1-0" Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 56 of 99 Level 3 22'-0" Level 2 11'-0" Level 1 0'-0" 22 1/8" 1 '-0" Building B -Elevations 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 Type 3 Type 3 Type 5 A 1 Type 3 Level 3 Floor Plan 1 Type 5 1 Type 3 Level 2 Floor Plan o o o o o Level 1 Floor Plan Town of Vail - Chamonix Neighborhood Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 57 of 99 o o 23 Axonometric NTS 0 P 3" / 1'-0" 0 CO 0 N- 3" / 1'-0" Ai r 1 0 M ,IHI IHI IHI, LI LJ U LI LJ 3" / 1'-0" J 0 T 3" / 1'-0" 7 3" / 1'-0" lull ' LJ LJ Roof Plan 1/8" =1 '-0" Building C Overview Plans & Axonometric 359 DESIGN 1 3630 Osage 1 Denver, Colorado 1 303.884.9131 • 1 I 1 1 1 1 1 1 1 1 1 I �� 1 1 li }4�- it East Elevation • West Elevation STONE BASE STUCCO HARD I E BOARD Town of Vail - Chamonix Neighborhood ROOF PLANfth 33'-0" LEVEL 3 okk 22'-0" LEVEL 2 okk 11'-0" LEVEL 1 okk 0'-0" ROOF PLAN fth 33'-0" LEVEL 3 22'-0" LEVEL 2 gokk 11'-0" LEVEL 1 fth 0'-0" UNIT TYPE 3 North Elevation UNIT TYPE 5 UNIT TYPE 3 South Elevation r 3" / 1'-0" L 3" / IHI IHI IHI uu uu uu 3" / 1'-0" H I 1 1 3" / 1'-0" 3" / 1'-0" Roof Plan Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 58 of 99 IHI uu' uu ROOF PLAN 33'-0" LEVEIfth 22'-0" LEVEL 2 11'-0" LEVEL 0'-0" ROOF PLAII 33'-0" 22' -0" LEVEL LEVEIfth 11'-0" LEVEL 0'-0" 24 1/8" 1 '-0" Building C -Elevations 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 Type 3 d Type 5 Type 3 r Type 5 Level 3 Floor Plan 1 Type 5 Type 5 Type 3 Type 3 Level 2 Floor Plan Type 3 a _ d i Type 5 0 Type 5 Level 1 Floor Plan Town of Vail - Chamonix Neighborhood Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 59 of 99 Type 3 25 Axonometric NTS 3" / 1'-0" 3" / 1'-0" 0 3" / 1'-0" 0 3" / 1'-0" uu H L 3" / 1'-0" 3" / 1'-0" uu IHI uu 3" / 1'-0" 3" / 1'-0" 3" / 1'-0" 0 3" / 1'-0" 7 3" / 1'-0" uu uu Roof Plan 1/8"=1 '-0" Building D Overview Plans & Axonometric 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 ROOF PLA 1 1 1 1 1 1 1 1 East Elevation ■ 1 1 1 1 1 33'-0" LEVEL 3 22'-0" LEVEL 2 11'-0" LEVEL 0'-0" ROOF PLA West Elevation ft STONE BASE STUCCO HARD I E BOARD Town of Vail - Chamonix Neighborhood 33'-0" LEVEL 22'-0" LEVEL 11'-0" LEVEL 0'-0" L „, ,„ „, „, „, „, North E rk 1 NEM r/ 1 '1 r K// 3" / uu P South E // / / / u LJ LL Roof Plan 1 1r 1 OM. ROOF PLAN 33'-0" LEVEL 3 & 22'-00"" LEVEL 2 11' - 0" LEVEL 0'-0" ROOF PLAN 33'-0" 3" / 3" / 3" / 3" / L 3" / Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 60 of 99 LJ LJ LEVEL 22'-0" LEVEL 11'-0" LEVEL 0'-0" 26 1/8" 1 '-0" Building D -Elevations 359 DESIGN 3630 Osage Denver, Colorado 1 303.884.9131 T Type 3 Type 4 Level 3 Floor Plan Type 3 Type 4 X51 N� Type 3 IH uL HI iu Level 2 Floor Plan Type 3 Type 4 Type 3 Level 1 Floor Plan Town of Vail - Chamonix Neighborhood Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 61 of 99 27 Axonometric NTS 1- 3" / 1'-0" L 1" / 1'-0" J- 3" / 1'-0" 3" / 1'-0" J- Roof Plan 0 1" / 1'-O" 3" / 1'-0" 1/8" 1 '-0" Building E Overview Plans & Axonometric 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 ROOF PLA i li li li li 1 1 I1 I I I I III III III 'il III III III East Elevation III III III III III III III T 34' - 0" Level 22'-0" Level 11'-0" Level 0'-0" ROOF PLAN S 1 =III III III III III III III III III III III III West Elevation STONE BASE STUCCO HARD I E BOARD Town of Vail - Chamonix Neighborhood 34' - 0" Level 3 22'-0" Level 11'-0" Level 0' -0" r ROOF PLA III III III III III III III III III III III III III III III III III III III III III III II UNIT TYPE 3 1 1 1 1 1 1 1 1 North Elevation 1 jiamCI. 111 ■. II 1 111 ■ ■ i K UNIT TYPE 4 i II 1 — UNIT TYPE 3 1 9-1-1-1-I-I-I-1-1-1-1■I Vi/ / / / / III II ■ a 1 _. 1' I • ■ • South Eevati o n M P 3" / 4- 1" / 1'-0" 1 L 3" / 3" / L Roof Plan • ri 1" / 1'-0" 3" / 34' - 0" Lev 22' -0"el Level 11'-0" Level 0'-0" ROOF PLAN 34' - 0" Levefth 3 22'-0" Level 11'-0" Level 0'-0" 28 1/8" 1 '-0" Building E -Elevations Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 62 of 99 359 DESIGN 3630 Osage Denver, Colorado 1 303.884.9131 Unit Plans Garage Basement Total Type 1 1 Car. 2 Beds 945 300 185 1,430 GRFA 945 Town of Vail - Chamonix Neighborhood Type 2 2 Car. 2 Beds 1,201 600 1,801 1,201 Type 3 1 Car. 3 Beds 1,322 300 185 1,807 1,322 Type 4 2 Car. 3 Beds 1,552 566 2,118 Type 5 2 Car. 3 Beds 2,076 600 2,676 1,552 2,076 29 Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 63 of 99 359 DESIGN 3630 Osage Denver, Colorado ' 303.884.9131 11 Level 2 Level 1 Townhome - Type 1 v IIi1 / 1111 iulll II'MP Level 3 Level 2 Level 1 Townhome - Type 2 Total Unit GRFA - 945 SF Total Unit GRFA - 1,201 SF Town of Vail - Chamonix Neighborhood 1 1 1 1 1 1 i 1 ■ Level 3 Level 2 Level 1 Townhome - Type 3 Total Unit GRFA - 1,322 SF ►_J Level 3 .1 00 Level 2 FI�RN Level 1 J 1 1 1 1 1 1 ■ 1 1 1 ■ Level 3 oio w cc Level 2 Level 1 30 Townhome - Type 4 Townhome - Type 5 Total Unit GRFA - 1,552 SF Total Unit GRFA - 2,076 SF 1/8" =1'-0" See following pages for GRFA breakdown. Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 64 of 99 Unit Plans 359 DESIGN 3630 Osage Denver, Colorado ' 303.884.9131 TOWN OF VAIL CODE 12-15-3 - GRFA Gross Residential Floor Area Defined: For residential uses, the total square footage of all horizontal areas on all levels of a structure, as measured to the outside face of the sheathing of the exterior walls (i.e., not including exterior wall finishes). Floor area shall include, but not be limited to, elevator shafts and stairwells at each level, lofts, fireplaces, bay windows, mechanical spaces, vents and chases, storage areas, and other similar areas. Garages; attics; vaulted or open to below spaces; basements; crawl spaces; and roofed or covered decks, porches, terraces, or patios shall be included as floor area; except the horizontal areas of a structure as set forth herein shall then be deducted from the calculation of GRFA. Garage area deducted from floor area is awarded on a "per space basis" and shall be contiguous to a vehicular parking space. Each vehicular parking space shall be designed with direct and unobstructed vehicular access. 27' - 0" D 142 sf above grade 129 sf below grade 270 sf of wall 14'-0" A 140 sf above grade 0 sf below grade 140 sf of wall Above grade 14'-0" c 27' - 0" 0 sf above grade 140 sf below grade 140 sf of wall B i Below grade Horizontal Floor Area: 14' x 27' = 378 sf 142 sf above grade 129 sf below grade 270 sf of wall Total = 398 sf of wall above grade / 820 sf of wall = 49% of wall below grade .49 x 378 sf of horizontal floor area = 185 sf deduction BASEMENT GRFA DEDUCTION Basement GRFA deduction is the same at unit types 1 and 3. Town of Vail - Chamonix Neighborhood GRFA 2ND LEVEL - 728 SF 26' - 0" 0) N PATIO 18'-0" x 6'-0" J aiLv i 'TER BATH 0 1 ■ I—III CLOSET CLOSET. MASTER BEDROO 11-2" x 12'-0" LI 12'-10' 1 0 J FIREPLAC LEVEL 2 FLOOR PLAN GRFA Boundary - Boundary is to face of sheathing at exterior partitions and face of finsh at interior partitions. 2 LEVEL 2 BEDROOM TOTAL UNIT GRFA - BASEMENT DEDUCTION - TOTAL GARAGE GRFA - TOTAL GRFA - 1,130 SF 185 SF EXCLUDED 945 SF GRFA GARAGE - 300 SF EXCLUDED GRFA 1ST LEVEL - 402 SF 26' - 0" BASEMENT GRFA EXCLUSION PER TOV CODE 12 -15 -3 -b -1-a-7 LABLED AS WALLS A -D, SEE CALCULATION PAGE 36. L I FURN 1 CAR GARAGE 11'-2" x 22'-3" BEDROOM 2 13'-2" x 9'-7" BAT 3'-0" x 3-'4' 0 1111111 A 300 OF 300 SF EXLCUDED FROM GRFA PER TOV CODE 12 -15 -3 -b -1-a-2 LEVEL 1 FLOOR PLAN 31 1/4" 1 '-0" Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 65 of 99 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 TOWN OF VAIL CODE 12-15-3 - GRFA Gross Residential Floor Area Defined: For residential uses, the total square footage of all horizontal areas on all levels of a structure, as measured to the outside face of the sheathing of the exterior walls (i.e., not including exterior wall finishes). Floor area shall include, but not be limited to, elevator shafts and stairwells at each level, lofts, fireplaces, bay windows, mechanical spaces, vents and chases, storage areas, and other similar areas. Garages; attics; vaulted or open to below spaces; basements; crawl spaces; and roofed or covered decks, porches, terraces, or patios shall be included as floor area; except the horizontal areas of a structure as set forth herein shall then be deducted from the calculation of GRFA. Garage area deducted from floor area is awarded on a "per space basis" and shall be contiguous to a vehicular parking space. Each vehicular parking space shall be designed with direct and unobstructed vehicular access. 3RD LEVEL - 378 SF 26'-0" 14'-0" ROOF BELOW LEVEL 3 FLOOR PLAN Town of Vail - Chamonix Neighborhood 0 N 2ND LEVEL - 727 SF 26' - 0" 0 0 N PATIO 18'-0" x 6'-0" 0 BATHROOM 5'-6" x 9'-5" W/D LAUNDRY 3'-0" x 3'-4" OI I o ti KITCHEN/dI NI NG 4'-9' x 13'-2" CL SE BEDROOM 2 11'-2" x 12'-0" LIVING x10 0' I FIREPLAC LEVEL 2 FLOOR PLAN 0 r N GRFA Boundary - Boundary is to face of sheathing at exterior partitions and face of finsh at interior partitions. i 3 LEVEL 2 BEDROOM TOTAL UNIT GRFA - 1,201 SF TOTAL GARAGE GRFA - EXCLUDED TOTAL GRFA - 1,201 SF GRFA GARAGE - 600 SF EXCLUDED GRFA 1ST LEVEL - 96 SF 26' - 0" MEC 3'-0" X 7'-0" 2 CAR GARAGE 21'-4" x 25'-10" STORAGE 3'-0" x 7'-2" • i 600 SF OF 600 SF EXLCUDED FROM GRFA PER TOV CODE 12 -15 -3 -b -1-a-2 LEVEL 1 FLOOR PLAN 32 CN 1/4" 1 '-0" Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 66 of 99 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 TOWN OF VAIL CODE 12-15-3 - GRFA Gross Residential Floor Area Defined: For residential uses, the total square footage of all horizontal areas on all levels of a structure, as measured to the outside face of the sheathing of the exterior walls (i.e., not including exterior wall finishes). Floor area shall include, but not be limited to, elevator shafts and stairwells at each level, lofts, fireplaces, bay windows, mechanical spaces, vents and chases, storage areas, and other similar areas. Garages; attics; vaulted or open to below spaces; basements; crawl spaces; and roofed or covered decks, porches, terraces, or patios shall be included as floor area; except the horizontal areas of a structure as set forth herein shall then be deducted from the calculation of GRFA. Garage area deducted from floor area is awarded on a "per space basis" and shall be contiguous to a vehicular parking space. Each vehicular parking space shall be designed with direct and unobstructed vehicular access. 3RD LEVEL - 378 SF 26' - 0" 14'-0" ROOF BELOW LEVEL 3 FLOOR PLAN Town of Vail - Chamonix Neighborhood N 2ND LEVEL - 727 SF 26' - 0" PATIO 18'-0" x 6'-0" 0 0 010 CLOSET BEDROOM 2 11'-2" x 12'-0" LEVEL 2 FLOOR PLAN N GRFA Boundary - Boundary is to face of sheathing at exterior partitions and face of finsh at interior partitions. 3 LEVEL 3 BEDROOM TOTAL UNIT GRFA - 1,507 SF BASEMENT DEDUCTION - 185 SF TOTAL GARAGE GRFA - EXCLUDED TOTAL GRFA - 1,322 SF GRFA GARAGE - 300 SF EXCLUDED GRFA 1ST LEVEL - 402 SF 26'-0" BASEMENT GRFA EXCLUSION PER TOV CODE 12 -15 -3 -b -1-a-7 LABLED AS WALLS A -D, SEE CALCULATION PAGE 36. FURN MECH 8'-7" x 3'-0" c SE 1 CAR GARAGE 11'-2" x 22'-3" BEDROOM 1 13'-2" x 9'-7" r-- L J A 300 OF 300 SF EXLCUDED FROM GRFA PER TOV CODE 12 -15 -3 -b -1-a-2 LEVEL 1 FLOOR PLAN 33 0 ti N 1/4" 1 '-0" Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 67 of 99 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 TOWN OF VAIL CODE 12-15-3 - GRFA Gross Residential Floor Area Defined: For residential uses, the total square footage of all horizontal areas on all levels of a structure, as measured to the outside face of the sheathing of the exterior walls (i.e., not including exterior wall finishes). Floor area shall include, but not be limited to, elevator shafts and stairwells at each level, lofts, fireplaces, bay windows, mechanical spaces, vents and chases, storage areas, and other similar areas. Garages; attics; vaulted or open to below spaces; basements; crawl spaces; and roofed or covered decks, porches, terraces, or patios shall be included as floor area; except the horizontal areas of a structure as set forth herein shall then be deducted from the calculation of GRFA. Garage area deducted from floor area is awarded on a "per space basis" and shall be contiguous to a vehicular parking space. Each vehicular parking space shall be designed with direct and unobstructed vehicular access. GRFA 3RD LEVEL - 727 SF 26' - 0" 0 BEDROOM 2 11'-4" x 10'-7" CLOSET 5-3" x 8'-2" BASH 5'-9" x 8'-3" T 6'-0" x 3' 0" • 8 • O MASTER BATH 11'-2" x 8'-6" i HALLWAY LEVEL 3 FLOOR PLAN MASTER BEDROOM 12'-10" x 11'-5" Town of Vail - Chamonix Neighborhood 0 N 0) N GRFA 2ND LEVEL - 727 SF 26'-0" LEVEL 2 FLOOR PLAN GRFA Boundary - Boundary is to face of sheathing at exterior partitions and face of finsh at interior partitions. 3 LEVEL 3 BEDROOM TOTAL UNIT GRFA - 1,552 SF TOTAL GARAGE GRFA - EXCLUDED TOTAL GRFA - 1,552 SF 34 GRFA GARAGE - 566 SF EXCLUDED GRFA 1ST LEVEL - 98 SF 26' - 0" L MECH 7'-0" x 3'-0" 2 CAR GARAGE 24'-8" x 22'-10" STORAGE 3'-0" x 7'-2 i 7 566 SFOF566SF EXLCUDED FROM GRFA PER TOV CODE 12 -15 -3 -b -1-a-2 LEVEL 1 FLOOR PLAN 1/4" 1 '-0" Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 68 of 99 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 TOWN OF VAIL CODE 12-15-3 - GRFA Gross Residential Floor Area Defined: For residential uses, the total square footage of all horizontal areas on all levels of a structure, as measured to the outside face of the sheathing of the exterior walls (i.e., not including exterior wall finishes). Floor area shall include, but not be limited to, elevator shafts and stairwells at each level, lofts, fireplaces, bay windows, mechanical spaces, vents and chases, storage areas, and other similar areas. Garages; attics; vaulted or open to below spaces; basements; crawl spaces; and roofed or covered decks, porches, terraces, or patios shall be included as floor area; except the horizontal areas of a structure as set forth herein shall then be deducted from the calculation of GRFA. Garage area deducted from floor area is awarded on a "per space basis" and shall be contiguous to a vehicular parking space. Each vehicular parking space shall be designed with direct and unobstructed vehicular access. GRFA 3RD LEVEL - 904 SF 27' - 9" 0 N 0 15' - 11 5/8" LEVEL 3 FLOOR PLAN Town of Vail - Chamonix Neighborhood GRFA 2ND LEVEL - 904 SF 27' - 9" 0 CV M DINING 14'-8" x 8'-8" 0 a) LEVEL 2 FLOOR PLAN GRFA Boundary - Boundary is to face of sheathing at exterior partitions and face of finsh at interior partitions. 3 LEVEL 3 BEDROOM TOTAL UNIT GRFA - 1,980 SF TOTAL GARAGE GRFA - 96 SF TOTAL GRFA - 2,076 SF GRFA GARAGE - 96 SF (600 SF EXCLUDED) GRFA 1ST LEVEL - 172 SF 27' - 8" MECH 4'-0" x 6'-10" 2 CAR GARAGE 19'-4" x 32'-0" H D L 0 CV M L 600 OF 696 SF EXLCUDED FROM GRFA PER TOV CODE 12 -15 -3 -b -1-a-2 LEVEL 1 FLOOR PLAN 35 1/4" 1 '-0" Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 69 of 99 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 FLAT TURF AREA PARK ON TIERS i i 36 GUEST PARK 1915 a r a r y� L f 4: a a a Jr a 4 W 4 . i• a a SHRUB REDS TO PROVIDE PRIVACY TO DECKS AND ENTRIES NATIVE SEEDS ON SLOPES I i. a 4 J. a i a i. a 4 4 1995 IN NY f‘ J. 111444. Jr a • • PARK TRAIL Town of Vail - Chamonix Neighborhood Initial Application for 12/12/16 PEC 4 - NOVEMBER 23, 2016 December 6, 2016 - Page 70 of 99 PARK TRAIL ACCESS MAILBOX / PLAZA TURF ON FLAT AREAS ONLY Landscape plan shows initial suggestions. Landscape plan to be fully submitted with PEC Application 12/19/16. 1" 30' Landscape Plan 359 DESIGN 3630 Osage Denver, Colorado 303.884.9131 Town of Vail - Chamonix Neighborhood Initial Application for 12/12/16 PEC 4 -NOVEMBER 23, 2016 December 6, 2016 - Page 71 of 99 TRAILS 37 Character View Looking West 359 DESIGN 1 3630 Osage 1 Denver, Colorado ' 303.884.9131 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Resolution No 34, Series of 2016, A Resolution of the Vail Town Council Appointing the Vail Local Housing Authority as the Town's Agent to Negotiate and Purchase Deed Restrictions in the Town. PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: Approve, approve with modifications or deny Resolution No. 34, Series of 2016, as presented BACKGROUND: The Vail Town Council is being asked to support the amended recommendation for the process and procedures for determining deed restriction acquisitions as adopted by the Vail Housing 2027 Strategic Plan. STAFF RECOMMENDATION: The Community Development Department recommends the Vail Town Council approves Resolution No. 34, Series of 2016 as presented. ATTACHMENTS: Description Staff Memorandum Resolution No. 34, Series of 2016 December 6, 2016 - Page 72 of TOWN OF VAIIL. Memorandum To: Vail Town Council From: George Ruther, Director of Community Development Vail Local Housing Authority Date: December 6, 2016 Subject: Vail Housing 2027 Strategic Plan — Deed Restriction Acquisition Recommendation I. PURPOSE The purpose of this memorandum is to follow up to the recommendation forwarded on November 1, 2016 for the process and procedures for determining deed restriction acquisitions as adopted by the Vail Housing 2027 Strategic Plan. The Vail Town Council is being asked to support the amended recommendation in an effort to advance the goals of the Vail Housing 2027 Strategic Plan. 11. BACKGROUND The Vail Housing 2027 Strategic Plan was adopted by the Vail Town Council on September 6, 2016, pursuant to Resolution No. 29, Series of 2016. As an action -oriented, results -based strategic plan, the recommendations for the three-part plan are very straightforward... 1) A GOAL, 2) A MEANS, and 3) A METHOD. As a reminder, the goal is for the Town of Vail to acquire 1,000 additional deed restrictions for resident housing by the year 2027; the means are the money needed to acquire the restrictions; and, the method refers to the decision-making structure for acquiring the deed restrictions as illustrated below. A New Decision - Making Structure Vail Town Ccuncil (Policy) Twice Atea Report'_ F*I Annual App'oratlon Vail Local Housing Authority (Implementation) Stas= 1 dmiri=;r_:icr December 6, 2016 - Page 73 of On November 1, 2016, the Vail Local Housing Authority (VLHA) and the Community Development Department met with the Vail Town Council to discuss the next steps for implementing a new decision making structure for the purpose of acquiring deed restrictions for resident housing in Vail. During the discussion the following issues were raised: • The definition of "community" should be expanded to further clarify its meaning. • A maximum per transaction cap should be proposed on the amount of a deed restriction purchase. • The word "seasonal" should be removed from examples of defined market segments. • Examples of past deed restriction acquisitions (i.e. Timber Ridge Village, Lions Ridge Apartments, Vail Commons, Middle Creek Village, North Trail Townhomes, Pitkin Creek Buy Down, etc.) should be shared to provide context for possible future acquisitions. III. A NEW DECISION MAKING STRUCTURE According to the adopted Vail Housing 2027 Strategic Plan, in part, "To efficiently achieve the goal of acquiring 1,000 additional resident housing unit deed restrictions by the year 2027 a new structure for decision-making is needed. The current decision making structure contains multiple layers of bureaucracy , is costly and time consuming, inefficient, indecisive, reactive in approach and does not achieve the Town's desired results of addressing the resident housing needs of the community. A new decision-making structure is needed to get better results. The new structure must include a new decision-making body that is: • singular in mission and focus, • empowered and results -oriented, • time sensitive and responsive in its actions, • adaptable to an ever dynamic real estate market, • consistent and predictable, and • timely within the Town's development review process. The new structure requires built-in mechanisms of accountability for decision making and twice annual reporting requirements. It must be built on a foundation grounded by predetermined criteria for sound decision making and evaluation when deciding on the acquisition of deed restrictions to ensure policy objectives are being met. It requires participation from experts in the fields of real estate finance and development, residential property lending, real property acquisition, affordable housing policy and program implementation, public finance and administration, and real property analysis, valuation and appraisal. Each of these characteristics ensures that the new structure is organized and aligned in such a way that the Town achieves its Ten Year Goal for housing. Most importantly, the decision-making structure must ensure that the decision-making body, acting as a special agent of the Town of Vail, has the authority to take action towards achieving the goal and dispense the funds needed to acquire deed restrictions. Town of Vail Page 2 December 6, 2016 - Page 74 of The five -member Vail Local Housing Authority (VLHA) should be appointed as the new decision-making body authorized as a special agent to act on behalf of the Vail Town Council. There are numerous compelling reasons to appoint the VLHA as the Town's special agent. Those reasons include: • The VLHA is a statutory authority created under Colorado Revised Statutes (CRS 29-4- 204) and granted powers of authority (CRS 29-4-209) which include, in part, o to grant or lend moneys or otherwise provide financing to any person, firm, corporation for any project or any part thereof, o to pledge or otherwise encumber any of its moneys in support of a connection with a project, and o to purchase, lease, obtain option upon, or acquire any property, real or personal, or any interest therein from any person, firm, corporation, the city, or a government. • The VLHA is uniquely positioned to fill this role due to its singular purpose and focus. • The VLHA members are appointed by the Vail Town Council, and therefore, its membership can include experts with the appropriate background and experiences to carry out the Town's adopted housing policies. • The VLHA was created to focus its efforts on maintaining and expanding the supply of resident housing opportunities in the community. • The VLHA members serve five-year staggered terms." IV. RECOMMENDED CRITERIA/FINDINGS FOR DEED RESTRICTION ACQUISITIONS In furtherance of the new decision making structure adopted by the Vail Housing 2027 Strategic Plan the Vail Local Housing Authority recommends the following criteria and findings be used when making determinations on whether to spend appropriated funds to acquire additional deed restrictions for resident housing: • Supports and maintains a permanent year-round resident population in an effort to sustain community • Furthers the goal adopted in the Vail Housing 2027 Strategic Plan • Consistent with the housing policies adopted by the Vail Town Council for the acquisition of deed restrictions for resident housing • Demonstrated demand exists within the resident housing market for the type of residential product (studio, flat, townhome, duplex, single family, etc.) that is to be deed restricted • Fulfills a demonstrated need within a defined segment (i.e. seasonal, for rent, for sale, owner occupied, etc.) of the residential property market. • Demonstrates a quantifiable return on investment based upon the conclusions of the Economic Value of the Town's Investment in Employee Housing Report, prepared by BBC, dated March 12, 2012 • The market value of the deed restriction is comparable in value to other existing deed restrictions within the community as demonstrated by a licensed real estate appraiser • Most cost effective and efficient use of the Town's limited supply of financial resources • Fair market value is paid for the deed restriction relative to current market conditions (i.e. supply & demand) Town of Vail Page 3 December 6, 2016 - Page 75 of Once approved, the deed restriction acquisition criteria and findings will become adopted policy, and as such, shall be used by the VLHA in making deed restriction acquisition determinations, unless otherwise modified or amended by the Vail Town Council. The Vail Local Housing Authority is recommending that the Town not implement a formulaic approach to deed restriction acquisitions. A formulaic approach lacks flexibility, is non- responsive to market conditions, is complex, becomes reactive, is less effective, and can become contrary to the goal of acquiring deed restrictions. V. EXAMPLES OF PRIOR DEED RESTRICTION ACQUISITIONS Acquiring deed restrictions for the purpose of securing employee housing is not new in Vail. On numerous occasions in the past the Town of Vail has purchased deed restrictions. Examples of costs of deed restriction acquisitions are: Timber Ridge Middle Creek Village Arosa Duplex VI. DEFINITION OF SUCCESS $65,000 per unit $25,000 per unit $300,000 per unit The new decision making structure recommended by the Vail Housing 2027 Strategic Plan requires, at a minimum, a twice annual reporting obligation of the Vail Local Housing Authority to the Vail Town Council. The intended purpose of this obligation is to provide oversight and ensure that the Authority acts within the best interest of the Town in its fiduciary role in acquiring deed restrictions. To that end, pursuant to the terms of Resolution No. 34, Series of 2016, "The Town Council may modify or revoke the VLHA's agency designation at any time, in the Town Council's sole discretion." The Town's Deed Restriction Acquisition Program is unlike any other housing program in place at this time. In many ways it is a fundamentally different approach to a reoccurring and longstanding challenge in many resort communities. For that reason, there is little to no historical data or past experiences to reference as measures of success going forward. Therefore, the VLHA and town staff propose the following definition of success be used to measure the first year's performance of the program: • Total number of net new deed restrictions acquired • Total number of net new bedrooms restricted • Total amount of new square footage restricted • Average cost per square foot for deed restricted properties • Average cost per net new deed restriction • Total number of Vail residents housed • Breakdown of household structure (i.e. household size, age of residents, adults vs. children, location of employment, etc.) • Previous location of residency • Approximate range of total household income • Total number of net new existing dwelling units deed restricted within the reporting period • Total number of for -rent homes restricted versus for -sale homes restricted Town of Vail Page 4 December 6, 2016 - Page 76 of RESOLUTION NO. 34 SERIES 2016 A RESOLUTION OF THE VAIL TOWN COUNCIL APPOINTING THE VAIL LOCAL HOUSING AUTHORITY AS THE TOWN'S AGENT TO NEGOTIATE AND PURCHASE DEED RESTRICTIONS IN THE TOWN WHEREAS, through Resolution No. 29, Series 2016, the Town Council adopted Vail Housing 2027, "A Strategic Plan for Maintaining and Sustaining Community through the Creation and Support of Resident Housing in Vail" (the "Plan"); WHEREAS, the Town Council and the Vail Local Housing Authority (the "VLHA") acknowledged in the Plan that "the acquisition of deed restrictions on homes for Vail residents is critical to maintaining and sustaining community"; and WHEREAS, the Town Council desires to appoint the VLHA as the Town's agent for the purpose of negotiating and purchasing Deed Restrictions in accordance with the Plan. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL: Section 1. The Town Council hereby designates the VLHA as the Town's agent solely for the purposes set forth herein. Section 2. The Town Council hereby delegates to the VLHA the authority to: a. Implement the Plan through the negotiation and purchase of Deed Restrictions in the Town; b. Make, enter into, and execute purchase and sale agreements, deed restrictions, documents, instruments, papers and other forms necessary for the purchase of Deed Restrictions in accordance with the Vail Town Code and the Plan; and c. Expend funds that have been budgeted and appropriated in the Town's housing fund for costs associated with the acquisition of Deed Restrictions pursuant to the Plan, including without limitation costs for purchases, appraisals, legal fees, filing fees, closing costs and title insurance. Section 3. The following criteria and findings shall be used by the VLHA when determining whether to acquire a deed restriction: • Supports and maintains a permanent year-round resident population that grows a diverse community where a wide range of demographics, economics, occupations and family household sizes are served. • Furthers the goal adopted in the Vail Housing 2027 Strategic Plan 1 December 6, 2016 - Page 77 of • Consistent with the housing policies adopted by the Vail Town Council for the acquisition of deed restrictions for resident housing • Demonstrated demand exists within the resident housing market for the type of residential product (studio, flat, townhome, duplex, single family, etc.) that is to be deed restricted • Fulfills a demonstrated need within a defined segment (i.e. for rent, for sale, owner occupied, etc.) of the residential property market. • Demonstrates a quantifiable return on investment based upon the conclusions of the Economic Value of the Town's Investment in Employee Housing Report, prepared by BBC, dated March 12, 2012 • The market value of the deed restriction is comparable in value to other existing deed restrictions within the community as demonstrated by a licensed real estate appraiser • Most cost effective and efficient use of the Town's limited supply of financial resources • Fair market value is paid for the deed restriction relative to current market conditions (i.e. supply & demand) • A transaction cap of $200,000 per dwelling unit to be deed restricted Section 4. The Town Council may modify or revoke the VLHA's agency designation or the authority of the VLHA under the agency designation at any time, in the Town Council's sole discretion. 2 December 6, 2016 - Page 78 of INTRODUCED, READ, APPROVED AND ADOPTED this 1st day of November, 2016. ATTEST: Patty McKenny, Town Clerk 3 Dave Chapin, Mayor December 6, 2016 - Page 79 of TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Ordinance No. 33, Series of 2016, First Reading, An Ordinance Making Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Dispatch Services Fund, and Heavy Equipment Fund. PRESENTER(S): Carlie Smith, Senior Budget Analyst ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No.33, Series 2016 BACKGROUND: Please see attached memo. STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No.33, Series 2016 ATTACHMENTS: Description 2016 3 Budget Supp 1st Reading December 6, 2016 - Page 80 of TOWN OF VAIL: Memorandum TO: Vail Town Council FROM: Finance Department DATE: December 6, 2016 SUBJECT: 2016 Budget Supplemental Appropriation I. SUMMARY In Tuesday evening's session, you will be asked to approve the first reading of Ordinance No. 33, Series 2016, the third supplemental appropriation of the 2016 budget. II. DISCUSSION Across all funds, this supplemental request will adjust the budget to reflect $368,670 of additional revenue and proposes an increase of $1,219,789 to expenditures. The fund statements are also attached. General Fund Budgeted revenue will be adjusted by an increase of $185,531 which is directly offset by corresponding expenditures: • $86,883 reimbursement for deployment to ten separate wildfires that will cover the town's personnel and travel costs for those incidents; an additional $39,809 was payment for the use of town vehicles and equipment during wildfire deployment. • $9,972 state reimbursement for deployment of three members of the Northwest Incident Management Team to Maryland for an emergency flooding incident. • $22,197 of state funding for the Northwest Incident Management Team exercise that occurred August 29th in Keystone, CO. • $8,276 reimbursement from admission tickets to the Vail Police Departments 50th anniversary party. • A partial reimbursement from the state of $11,432 for a Crisis and Mental Health Intervention Training put on by the Vail Police Department with corresponding expenses totaling $24,000. • $6,962 of donations raised by Friends of the Library will be used for the annual Friends of the Library membership brunch, new chairs for the children's room, and library tote bags. Staff is requesting an overall increase in budgeted expenditures of $131,790, which includes a $50,000 decrease in budgeted expenses as a result of the withdrawal of America's Winter Opening events by the Vail Valley Foundation and $158,290 relating to expenditures corresponding to the reimbursements mentioned above. The remaining $23,500 of expenditures December 6, 2016 - Page 81 of includes $8,500 for a police evidence system to manage and track evidence inventory; and $15,000 of additional contract audit fees that resulted in sales tax collections of $150,000. These adjustments to the General Fund 2016 budget result in a net increase of $53.7K, with a resulting fund balance of $23.6 million by the end of 2016, or 64% of annual revenues. Capital Projects Fund Budgeted revenue will be decreased by a total of $9,686. This includes a decrease in rent collections of $38,160 from the Vail Commons homeowners association that will instead be managed by the HOA to fund capital improvements in the general common elements of the property. Increases to budgeted revenues are reimbursements relating to corresponding expenditures: a reimbursement of $3,000 for damage to a lighting fixture and $25,474 for the Vail Recreation District's participation in the town's phone system upgrade. Staff is requesting to supplement 2016 expenditures by a total of $388,474. Other than the expenditures corresponding to the reimbursements mentioned above, staff is requesting to bring forward $210,000 from the 2017 budget to place an order for a plow truck (for delivery and payment in 2017). The dollars should be appropriated in the year the town is under contract. The Capital Projects Fund will be reduced by this amount during the first supplemental of 2017. The Slifer Fountain and Plaza project was intentionally moved into the Capital Projects Fund budget rather than the RETT Fund for estimated 2017 expenditures based on available fund balances and the amount of sewer line and infrastructure work involved. The initial project expenditures of $150,000 budgeted in 2016 now also need to be included in the Capital Fund, but will be reduced in the RETT Fund. The proposed budget adjustments will result in an estimated fund balance of $15.8 million by the end of 2016. Real Estate Transfer Tax (RETT) Fund Budgeted revenues will be increased by $180,000. This includes $10,000 of bag fee revenue to be offset by a corresponding expenditure of $10,000 for E -Waste Collection Day. The remaining $170,000 is a reimbursement from the Vail Recreation District that will partially offset additional expenditures of $620,000 to complete the Vail Golf and Nordic Clubhouse. The project encountered several unanticipated circumstances as well as design changes and decisions on "finishes" that resulted in a final projected cost of $11.0 million. Staff is requesting to supplement 2016 expenditures by a total of $480,000. This includes the expenditures corresponding to the reimbursements mentioned above offset by the $150,000 reduction of the 2016 Slifer Fountain and Plaza budget. The proposed budget adjustments will result in an estimated fund balance of $4.4 million by the end of 2016. Dispatch Budgeted revenue will reflect a $12,825 reimbursement from Pitkin Country for corresponding expenditures relating to an intergovernmental agreement to supply Vail Dispatch Services staff while Pitkin County rebounds from a severe staffing shortage. There is no net impact to the Dispatch Fund. -2 December 6, 2016 - Page 82 of Heavy Equipment Fund Staff is requesting to bring forward $206,700 from the 2017 budget to place an order for the purchase of a replacement plow truck (for delivery and payment in 2017). The dollars should be appropriated in the year the town is under contract. -3 December 6, 2016 - Page 83 of TOWN OF VAIL 2016 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND 2016 Proposed Original 1st 2016 2nd 2016 3rd 2016 Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Revenue Local Taxes: $ 25,588,000 $ 25,588,000 $ 25,588,000 $ 25,588,000 Sales Tax Split b/t Gen'I Fund & Capital Fund 62/38 Sales Tax $ 15,865,000 $ 15,865,000 $ 15,865,000 $ 15,865,000 Property and Ownership 4,913,000 4,913,000 4,913,000 4,913,000 Ski Lift Tax 4,728,000 4,728,000 4,728,000 4,728,000 Franchise Fees, Penalties, and Other Taxes 1,181,159 1,181,159 1,181,159 1,181,159 Licenses & Permits 1,594,254 1,594,254 1,594,254 1,594,254 Intergovernmental Revenue 1,882,916 1,882,916 11,784 1,894,700 126,692 2,021,392 $127K state reimbursement from Wildfire deployments Transportation Centers 4,225,000 4,225,000 4,225,000 4,225,000 Charges for Services 1,001,236 1,001,236 1,001,236 1,001,236 Fines & Forfeitures 250,942 250,942 250,942 250,942 Earnings on Investments 160,000 160,000 160,000 160,000 Rental Revenue 990,556 990,556 990,556 990,556 Miscellaneous and Project Reimbursements 182,000 182,000 9,000 191,000 58,839 249,839 NWIMT Maryland deployment reimbursement $10K; NWIMT Exercise reimbursement $22K; Crisis Intervention Training $11.5K; Friends of the Library $7K; Admission to the Vail PD 50th Anniversary Event $8K Total Revenue 36,974,063 - 36,974,063 20,784 36,994,847 185,531 37,180,378 Expenditures Salaries 16,890,516 16,890,516 (11,700) 16,878,816 67,355 16,946,171 NWIMT deployment $2.5K; Wildfire deployment $65K Benefits 6,236,674 6,236,674 6,236,674 20,907 6,257,581 Wildfire deployment benefit expense $21 K Subtotal Compensation and Benefits 23,127,190 - 23,127,190 (11,700) 23,115,490 88,262 23,203,752 Contributions and Special Events 2,270,994 121,700 2,392,694 50,000 2,442,694 (50,000) 2,392,694 Withdrawal of America's Winter Opening Cup event All Other Operating Expenses 7,773,781 74,331 7,848,112 70,977 7,919,089 93,527 8,012,616 Maryland deployment $7,308; NWIMT exercise $22K; Crisis Intervention Training $24K; Friends of the library champagne brunch $4,458; library children's room chairs $1 K; Library totes $1.5K; Wildfire deployment $1.3K; Police evidence inventory system $8.5K; Audit Fee $15K Heavy Equipment Operating Charges 2,221,467 2,221,467 2,221,467 2,221,467 Heavy Equipment Replacement Charges 618,120 618,120 618,120 618,120 Dispatch Services 663,214 663,214 663,214 663,214 Total Expenditures 36,674,766 196,031 36,870,797 109,277 36,980,074 131,789 37,111,863 Weritkrilernder) Expenditure 299,297 $1) 103,266 '193) 14,773 -m511,212 p5515 Castle Peak Senior Care Facility (50,000) (50,000) (50,000) (50,000) 2015 World Alpine Ski Championships - - - - Pro -cycling event - - 2015 Nation's Event - - - - Transfer to Dipatch Services Fund - - - - Surplus Net of Transfers & New Programs 249,297 (196,031) 53,266 (88,493) (35,227) 53,742 18,515 Beginning Fund Balance 18,910,046 23,622,508 23,622,508 23,622,508 Ending Fund Balance $ 19,159,343 $ 23,675,774 $ 23,587,281 $ 23,641,023 64% 64% EHOP balance included in ending fund balance - not spendable $ 705,382 $ 705,382 4 December 6, 2016 - Page 84 of 99 TOWN OF VAIL 2016 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2016 Proposed Original 1st 2016 2nd 2016 3rd 2016 Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Revenue Total Sales Tax Revenue: $ 25,588,000 $ 25,588,000 $ 25,588,000 $ 25,588,000 2016 4.5% incr from 2015 amended Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 Sales Tax - Capital Projects Fund $ 9,723,000 $ 9,723,000 $ 9,723,000 $ 9,723,000 38% to CPF Use Tax 1,545,000 1,545,000 1,545,000 1,545,000 2016 down from 2015;no new major developments assumed Federal Grant Revenue 544,800 544,800 544,800 544,800 2015-2016: Bridges at Nugget Lane and Bridge Rd Other State Revenue - 123,603 123,603 123,603 123,603 $77K State grant received for partial reimbursement of the Police E -Ticketing project; $46.6K Colorado Division of Fire Prevention grant to be used towards a compressor; 2015: CDOT share of funding for 1-70 Underpass Study Lease Revenue 197,295 197,295 197,295 159,135 Vail Commons rental revenue no longer collected $38K; Per Vail Commons commercial (incr. every 5 years) and residential leases Project Reimbursement - 230,000 230,000 16,778 246,778 28,474 275,252 $3K reimbursement for street light accident; $28.5K VRD reimbursement for phone system; $16.8K VRD reimbursement for phone system fees; $230,000 revenue recognition for underground utility project TRAHC 461,065 461,065 461,065 461,065 Principal and interest on loans to Timber Ridge Fund Earnings on Investments and Other 149,281 149,281 149,281 149,281 0.7% rate assumed on available fund balance Total Revenue 12,620,441 353,603 12,974,044 16,778 12,990,822 (9,686) 12,981,136 Bus Shelters 30,000 20,000 50,000 50,000 50,000 Annual maintenance. Parking Structures 675,000 28,000 703,000 703,000 703,000 Use of 2015 savings for parking gate cameras(16K) and upper deck street light poles and fixtures (12K) budgeted in 2015 ; 2015: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs. Traffic Impact Fee and Transportation Master Plan Updates 150,000 150,000 150,000 150,000 Update of Traffic Impact Fees: $130K; Transportation Master Plan: $20K Facilities Capital Maintenance 319,125 22,000 341,125 341,125 341,125 Fire Station 2 (Main Vail) ventilation($22K); General project covers repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). Donovan Park Pavilion 5,000 5,000 5,000 F 3,000 5,000 $5K annual maintenance Street Light Improvements 50,000 149,192 199,192 199,192 202,192 $3k for street light accident, see corresponding reimbursement; Continuation street lights improvements and to refurbish residential lighting Capital Street Maintenance 1,290,000 1,290,000 1,290,000 1,290,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; Cost increases based on recent pricing West Forest Bridge Repair 350,000 350,000 350,000 350,000 Major Bridge Repair Projects based on bi-annual bridge inspection Kinnickinnick (West) Bridge Repair 350,000 350,000 350,000 350,000 Major Bridge Repair Projects based on bi-annual bridge inspection Audio Visual Capital Maintenance 18,000 18,000 18,000 18,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center Town -wide camera system 22,000 22,000 22,000 22,000 $22K per year for replacement of cameras and equipment; Document Imaging 30,000 30,000 30,000 30,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. Includes $38K for software platform upgrade in 2015. Software Licensing 51,000 51,000 51,000 51,000 Annual renewal of software licenses Police Taser Replacement 31,849 31,849 31,849 31,849 To replace outdated equipment purchased in 2007 Automated External Defibrillator 9,870 9,870 9,870 9 870 Currentlynonly a few police cars have this equipment; This request would outfit all police rs Public Safety ID Card Printer 8,740 8,740 8,740 8,740 Requesting printer specific to the "Salamander" software shared with regional agencies; would allow easy tracking of all resources on Targe events or incidents with the badges & barcodes printed Police Body Worn Cameras 69,585 69,585 69,585 69,585 For the purchase of 20 cameras for sworn officers, software licenses ($23.7K) plus server hardware ($15K) for the purposes of storing data Hardware Purchases 150,000 150,000 150,000 150,000 2015 replacement of three GIS printers/scanners; Two additional Simplivity Omnicube nodes in 2015 and 2016 ata cost of $45K each 5 December 6, 2016 - Page 85 of 99 TOWN OF VAIL 2016 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2016 Proposed Original 1st 2016 2nd 2016 3rd 2016 Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Data Center (Computer Rooms) 1,000,000 1,000,000 1,000,000 1,000,000 Remodel / Retrofit upper and lower computer rooms ( power, heating / cooling, fire suppression ). Possible relocation into a combined room Website and e-commerce 12,000 12,000 12,000 12,000 Internet security & application interfaces; website redevelopment; includes $550/month for web hosting svcs ArcGIS Systems - - - - Replacement of plotter/scanner/copier for GIS Fiber Optics in Buildings 15,000 15,000 15,000 ■ 11,600 26,600 VRD phone system upgrade feess- see corresponding reimbursement; Annual maintenance $15K; Network upgrades 30,000 30,000 30,000 30,000 Computer network systems replacements cycle every 3-5 years; 2015 included $109K for an expansion of wireless service to West and East Vail (TOV equipment, not Crown Castle); Replacement of switches and routers Phone Sytem Upgrade - - 56,778 56,778 13,874 70,652 VRD phone system upgrade fees- see corresponding reimbursement; Completion of the phone system upgrade over a 3 year period with an initial investment of $18K in 2016 to pay for physical phones, circuits, ect. An additional $22K will be paid over the next three years starting in 2016; VRD phone system fees $16.8K- see corresponding reimbursement above. Public Safety System 50,000 50,000 50,000 50,000 Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance Business Systems Replacement - 44,079 44,079 44,079 44,079 Completion of Community Development permitting software project Transit Center Generator 191,200 191,200 191,200 191,200 Replacement of generator at the Vail Village transit center; includes re-landscaping and re-wiring; originally planned for 2014. Police E-Ticketing system - 151,024 151,024 151,024 151,024 Continuation of electronic ticketing system to be completed in 2016; reduces data entry done by officers to record physical tickets; will interface with Full Court system; offset by state grant above Generator for East Vail Fire Station 50,000 50,000 50,000 50,000 To replace outdated generator at Station 1 Portable vehicle lift 55,000 55,000 55,000 55,000 To service vehicles in fleet Vehicle Expansion 145,000 145,000 145,000 210,000 355,000 Bring forward plow truck purchase from 2017 budget; 2016:4 flatbed pick up trucks for Streets crews, Electricians, Irrigation crew, and Wild land Fire; Class 8 Dump Total Maintenance 4,967,169 605,495 5,572,664 56,778 5,629,442 238,474 5,867,916 Enhancement of Town Assets Guest Services Enhancements/Wayfinding - 1,077,624 1,077,624 1,077,624 1,077,624 Continuation of signage project Guest Service / Wayfinding enhancements outside of VRA district Slifer Plaza/ Fountain/Storm Sewer - - - - r 150,000 150,000 Transfer of Slifer Plaza Fountain and storm sewer project to Capital Projects Fund Energy Enhancements 92,900 92,900 92,900 92,900 Re-appropriate to complete Implementation of energy audit enhancements; includes continuation of LED lighting project with shared cost of $170K from Holy Cross. Pedestrian Safety Enhancements - - 410,000 410,000 410,000 $410K for Phase 1 of the pedestrian safety enhancements project including W. Lionshead Cir., municipal crosswalk; West Vail Mall crosswalk; Main Vail roundabouts, and West Vail roundabouts. Phase 1 was approved by council on July 5th, 2016. Fire Equipment 16,000 16,000 16,000 16,000 2016: fire hose replacement Neighborhood Road Reconstruction - 79,006 79,006 79,006 79,006 Continuation of shared project with ERWSD on Rockledge Rd; Neighborhood Bridge Reconstruction - 503,412 503,412 503,412 503,412 Nugget Lane and Bridge design in 2015-2016 and construction in 2017-2018. Partial Funding is from Federal grants Fire Breathing Apparatus - 46,603 46,603 46,603 46,603 Purchase of breathing compressor equipment, funded fully by grant listed above. Colorado Ski Museum 500,000 500,000 500,000 500,000 Proposed town contribution toward expansion and remodel of Colorado Ski Museum 6 December 6, 2016 - Page 86 of 99 TOWN OF VAIL 2016 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2016 Proposed Original 1st 2016 2nd 2016 3rd 2016 Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments East Vail Fire Department 1,500,000 119,130 1,619,130 1,950,000 3,569,130 3,569,130 Renovation of East Vail Fire Station Hybrid Bus Battery Replacement - 431,772 431,772 431,772 431,772 Replace 7 batteries originally budgeted in 2015; Estimated life of 6 years Replace Buses 3,524,000 3,524,000 3,524,000 3,524,000 2016:8 buses scheduled for replacement ($440.5K per bus); Bus Wash Equipment 250,000 250,000 250,000 250,000 Interior equipment needs replacement; Buzzard Park Window Replacement 175,000 175,000 175,000 175,000 Replace windows at town -owned employee housing Public Works Equipment Wash Down/WO Improvements 250,000 250,000 250,000 250,000 Exterior wash area for large trucks not safe in the winter; request also includes improvement to how the waste water is disposed of Resort App - 65,000 65,000 65,000 65,000 TOV "Resort App" mobile application Bus Camera System - 54,358 54,358 54,358 54,358 Continuation of Installation of software and cameras in buses Total Enhancements 6,215,000 2,469,805 8,684,805 2,360,000 11,044,805 150,000 11,194,805 New Assets Municipal Redevelopment 5,000,000 1,475,770 6,475,770 6,475,770 6,475,770 Planning money shifted to 2015/2016; 2016 is a placeholder for a significant remodel should a complete reconstruction not occur. This cost is an estimate only, actual cost will depend on the scope of the project. Chamonix Housing Development - 1,795,013 1,795,013 1,795,013 1,795,013 Infrastructure, planning and design for future housing development 1-70 Underpass (VRA) 3,250,000 432,437 3,682,437 3,682,437 3,682,437 Re -appropriate 2015 unused for continuation of 1-70 underpass $1.6M to cover total amount of contract 2014 - 2016; CDOT reimbursements will span several years, with 2016 amount showed above Public Art- Lionshead (VRA) - - 330,000 330,000 330,000 1-70 Underpass art project originally budgeted in 2018 East LH Circle pathway to Dobson (VRA) 100,000 100,000 100,000 100,000 Improve connection from the E LionsHead bus stop to Dobson; Per Council 9/16/14 push out one year pending EvergreenNVMC projects; planning/design in 2016 Dobson Plaza (VRA) 100,000 100,000 100,000 100,000 Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts); planning/design in 2016; Per Council 9/16/14 push out one year pending Evergreen/VVMC projects Buy -down Program - 201,647 201,647 25,447 227,094 227,094 Renovation of existing East Vail Fire housing unit Buy -down Program Funded by Pay -in-Lieu 2,816,230 2,816,230 2,816,230 2,816,230 $209,025 to be used in 2016 for new housing at the East Vail Fire Station; Housing funded directly by Pay -in -Lieu fees collected from developers Underground Utility improvements 230,000 230,000 230,000 230,000 Underground utility improvements for Rockledge Road, $50K; 1-70 Underpass (CDOT $105 & Holy Cross $75K) Total New Assets: 8,450,000 6,951,097 15,401,097 355,447 15,756,544 - 15,756,544 Total Expenditures 19,632,169 10,026,397 29,658,566 2,772,225 32,430,791 388,474 32,819,265 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority 3,500,000 432,437 3,932,437 395,000 4,327,437 4,327,437 1-70 Underpass art project originally budgeted in 2018 ($330K); Crosswalk lighting at W. Lionshead Circle ($65K); 1-70 underpass ($3.68M), Frontage Rd improvements; East LH and Dobson Plaza improvements ($200K); annual LH parking structure maintenance ($50K) Transfer to RETT (3,900,000) 3,900,000 - - - Transfer to RETT for Golf Clubhouse project no longer necessary Transfer from RETT - - - - - - Revenue Over (Under) Expenditures (7,411,728) - (12,752,085) (2,360,447) (15,112,532) (398,160) (15,510,692) Beginning Fund Balance 20,930,692 31,339,419 31,339,419 31,339,419 Ending Fund Balance 13,518,964 18,587,334 (2,360,447) 16,226,887 (398,160) 15,828,727 7 December 6, 2016 - Page 87 of 99 TOWN OF VAIL 2016 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND 2016 Proposed Original 1st 2016 2nd 2016 3rd 2016 Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Real Estate Transfer Tax $ 6,500,000 $ 6,500,000 $ 6,500,000 $ 6,500,000 Increase based on recent activity; 5% increase in 2016 Golf Course Lease 137,347 137,347 137,347 137,347 Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation Enhancement Account" (accompanying expenditure listed below) Intergovernmental Revenue 20,000 8,500 28,500 28,500 28,500 $5K grant from Plan4Health and $3.5K grant for Public Works intern ; $20K Lottery fund proceeds Project Reimbursements - 1,153,198 1,153,198 1,153,198 180,000 1,333,198 $170K reimbursement from the VRD for the golf course clubhouse; $10K Bag fee revenue recognition to be offset by E -Waste Day; $25K Reimbursement from Eagle County for E -Waste and recycling hauling rebate to be offset by Zero Hero waste program expenditures; 6K bag free revenue recognition to be offset by Hazardous Waste Collection Day expenditures; Vail Valley Foundation repayment of loan taken for Amphitheater project- repayment originally due in 2018; 2015: Remainder of $1.15M VRD portion for Golf Course Clubhouse construction Recreation Amenity Fees 10,000 10,000 10,000 10,000 Donations - - 6,000 6,000 6,000 Donations from First Bank($1 K) and Volvo($5K) for Sole Power Program Earnings on Investments and Other 28,861 28,861 28,861 28,861 0.7% rate assumed Total Revenue 6,696,208 1,161,698 7,857,906 6,000 7,863,906 180,000 8,043,906 Maintain Town Assets Annual Park and Landscape Maintenance 1,586,600 18,500 1,605,100 1,605,100 1,605,100 $15K for weed program in coordination with US Forest Service; $3.5K for intern using grant funding; Ongoing path, park and open space maintenance, project mgmt. Management Fee to General Fund (5%) 325,000 325,000 325,000 325,000 5% of RETT Collections - fee remitted to the General Fund for administration Tree Maintenance 65,000 65,000 65,000 65,000 Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on town -owned property at approx. $120 per tree; Initiating tree -planting program for lost trees Forest Health Management 258,738 258,738 258,738 258,738 Pine beetle mitigation in conjunction w/ forest service; Wildfire prevention measures; 2016 added $5K for public education, $4K replacement of two radios, and an increase in summer crew to 6 (from 5) Intermountain Fuels Reduction Project - 63,700 63,700 63,700 63,700 $63,700 for Phase 1 of Intermountain Fuels Reduction Project- See attached memo; Street Furniture Replacement 50,000 27,033 77,033 77,033 77,033 Re -appropriate for new recycling ordinance trash containers received in 2016 but budgeted in 2015; also includes annual replacement or capital repairs, benches and bike racks Rec. Path Capital Maint 104,000 104,000 104,000 104,000 Capital maintenance of the town's recreation path system. Park / Playground Capital Maintenance 100,200 4,781 104,981 104,981 104,981 Annual maintenance items include projects such as playground surface refurbishing, replacing bear -proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance. Alpine Garden Support 69,010 69,010 69,010 69,010 Annual operating support of the Betty Ford Alpine Gardens; assumes 2% increase per year Eagle River Watershed Programs 45,000 23,260 68,260 68,260 68,260 Annual support of the Eagle River Watershed Council programs; assumes 2% increase per year Actively Green by 2015 Program 40,000 40,000 40,000 40,000 Council Contribution for continuation of this town -wide recycling education and certification program run by Walking Mountains; Public Art - Operating 104,132 104,132 104,132 104,132 Art in Public Places programming Environmental Sustainability 385,500 41,000 426,500 6,000 432,500 x,000 442,500 E -Waste $10K to be offset by bag fee revenue; $6K for town -wide Sole Power program funded by donations above; $10K for recycling containers signage using 2015 savings, $25K for Zero Hero waste program (see corresponding revenue from Eagle Country), $6K for Hazardous Waste Collection Day(See corresponding reimbursement from bag fee collections; for public education and recycling programs;; 2016 includes $64K for Global Sustainable Destination certification initial year; Total Maintenance 3,133,180 178,274 3,311,454 6,000 3,317,454 10,000 3,327,454 8 December 6, 2016 - Page 88 of 99 TOWN OF VAIL 2016 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND 2016 Proposed Original 1st 2016 2nd 2016 3rd 2016 Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Enhancement of Town Assets Chalet Road Sport Courts 1,050,000 (2,370) 1,047,630 1,047,630 1,047,630 Construction of Sport Courts on Chalet Road; Previously used 2016 budget to supplement 2015, so deduction of $12.6K offset by savings of $10K. Total project budget $1.05M Donovan Park Improvements - 375,661 375,661 375,661 375,661 Continuation of 2015 safety improvements to playground / park (10-11 years old); Ford Park Landscape Enhancement 200,000 200,000 200,000 200,000 Ford Park landscaping improvements (in current areas - no net increase to size) Flood Incident Repairs - 397,457 397,457 397,457 397,457 Re-appropriate for re-stabilization of Dowd Junction path Library Recreation Path Reconstruction - 10,000 10,000 10,000 10,000 Re-appropriate to complete reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft. wide concrete trail, repairs to eroded culverts at Middle Creek and stream bank erosion repair (50 ft. section) Streambank/tract mitigation 780,561 780,561 780,561 780,561 Re-appropriate to complete the Gore Creek Strategic Action Plan; Includes estimates for streambank repairs (from water to bank) and riparian repairs (from bank to land area and revegetation).; mapping of water infrastructure, community education and outreach. Water Quality / Storm Water 1,000,000 1,000,000 1,000,000 1,000,000 2016 accompany repairs made with stream bank/tract mitigation for storm water and culverts East Vail Water Quality TAPS 50,000 50,000 75,000 125,000 125,000 $75K moved forward from 2017 budget plan to complete design phase; East Vail Water Quality Improvements East Vail Interchange Improvements 50,000 50,000 75,000 125,000 125,000 $75K moved forward from 2018 budget plan to complete design phase; 2016 Landscaping design. Construction of the interchange in 2019: $1,089,760 Permanent Skate Park (VRA) 294,664 294,664 294,664 294,664 Re-appropriate to complete permanent skate park construction for LH Parking Structure "Atrium" site. Ford Park Portal Improvements - 510,000 510,000 510,000 510,000 $260K utilization of 2015 savings from Ford Park Improvements Project to enhance portal design; $250K re-appropriation TOV portion of improvements to six portals into Ford Park; matching contribution from VVF; originally scheduled in 2014. Open Lands Project - 224,452 224,452 224,452 224,452 Placeholder for new Vail Trail near Golden Peak area Booth Creek Playground 2,068,880 353,320 2,422,200 2,422,200 2,422,200 Redevelopment of entire park including tennis courts, covered areas and playground structures; Tennis court ($262K) and playground ($385K) originally budgeted in 2014 will occur when overall park is reconstructed. Slifer Plaza/ Fountain/Storm Sewer 150,000 150,000 150,000 150,000) - Transfer Silfer Plaza fountain and storm sewers project to CPF Public Art - General program / art 85,000 426,229 511,229 511,229 511,229 To purchase sculptures, artwork, art programs and events; remainder is re- appropriated each year to accumulate enough funds; $5K for Art Pass program offset by revenue above Public Art - Winterfest 42,837 42,837 42,837 42,837 Carry over balance from 2015 ($39K) and recognize donations made for Winterfest event ($3,500). Total Enhancements 4,653,880 3,412,811 8,066,691 150,000 8,216,691 (150,000) 8,066,691 VRD-Managed Facility Projects Recreation Enhancement Account 137,347 (137,347) - - - Re-appropriate REA funds from 2015 $(134,654) to be used in 2016. Use 2015 and 2016 REA funds toward Golf Clubhouse; Annual rent paid by Vail Recreation District to be re-invested in asset maintenance; Golf Course - Other Improvements 551,822 551,822 551,822 551,822 Re-appropriate 2015 budget to Golf course clubhouse; 2016 golf maintenance building repairs; Dobson Ice Arena 33,602 20,487 54,089 54,089 54,089 Pavers and concrete slab replacement; repair stucco concrete columns in main entry Ford Park / Tennis Center Improvements 5,445 52,800 58,245 58,245 58,245 Renovate Tennis Club Roof Athletic Fields - 21,250 21,250 21,250 21,250 Roof replacement for restrooms and athletic field Gymnastics Center 40,800 40,800 40,800 40,800 Cooling system Replacement Nature Center 69,754 69,754 69,754 69,754 Replace exterior windows, doors, wood siding and slope roof Total VRD-Managed Facility Projects 838,770 (42,810) 795,960 - 795,960 - 795,960 New Assets 9 December 6, 2016 - Page 89 of 99 TOWN OF VAIL 2016 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND 2016 Proposed Original 1st 2016 2nd 2016 3rd 2016 Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Golf Clubhouse and Nordic Center (CCF) 3,900,000 4,610,363 8,510,363 8,510,363 620,000 9,130,363 $620K to complete Golf course clubhouse- see partial reimbursement from the VRD; Re-appropriate to complete Golf course clubhouse ($7,859,122), use of 2015 and 2016 REA funds ($272,001), use of re-appropriation of 2015 Golf course- other improvements ($100,783), and increase budget for additional costs to complete clubhouse ($278,457); Total includes $1.15M reimbursement from VRD, allocation of Recreation Enhancement Funds $765,440, Conference Center funds of $3.8M, current RETT funds of $538,189 (Total project cost estimated at $13.8M, which includes previously spent RETT funds of $705,571 from 2012 & 2013) Ford Park Improvements & Fields (CCF) - 392,190 392,190 392,190 392,190 Utilization of 2015 cost savings for a lighting control system(97K), transformer enclosure replacement(35K), a manual traffic gate(48K), and 100K contingency; Continuation of 2015 Ford Park projects in 2016 ($112K) Total New Assets: 3,900,000 5,002,553 8,902,553 - 8,902,553 620,000 9,522,553 Total Expenditures 12,525,830 8,550,828 21,076,658 156,000 21,232,658 480,000 21,712,658 Other Financing Sources (Uses) Transfer to Capital Project Fund 3,900,000 (3,900,000) - - - Transfer from Capital Projects Fund for Golf Clubhouse project no longer necessary Transfer from Vail Reinvestment Authority - - 294,664 294,664 294,664 Transfer from Vail Reinvestment authority for permanent skate park in Lionshead Revenue Over (Under) Expenditures (1,929,622) (13,218,752) 144,664 (13,074,088) (300,000) (13,374,088) Beginning Fund Balance 3,887,675 17,797,518 17,797,518 17,797,518 Ending Fund Balance $ 1,958,053 $ 4,578,766 $ 4,723,430 $ 4,423,430 10 December 6, 2016 - Page 90 of 99 Revenue E911 Board Revenue Interagency Charges Town of Vail Interagency Charge Earnings on Investments Total Revenue Expenditures Salaries & Benefits Operating, Maintenance & Contracts Total Expenditures Revenue Over (Under) Expenditures Surplus Net of Transfers Beginning Fund Balance Ending Fund Balance TOWN OF VAIL 2016 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND 2016 Proposed Original 1st 2016 2nd 2016 3rd 2016 Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments $ 742,627 1,175, 653 663,214 6,275 2,587,769 2,081,259 513,358 2,594,617 $ 742,627 1,175,653 663,214 6,275 2,587,769 9,085 9,085 $ 742,627 1,184,738 663,214 6,275 2,596,854 12,825 12,825 $ 742,627 1,197,563 663,214 6,275 2,609,679 2,081,259 1,000 514,358 1,000 2,595,617 7,666 2,088,925 1,419 515,777 9,085 2,604,702 Overtime and travel billed to Pitkin County; see corresponding expenditures below 10,811 2,099,736 Overtime billed to Pitkin County for dispatch services 2,014 517,791 Travel billed to Pitkin County 12,825 2,617,527 (6,848) (1,000) (7,848) (7,848) (7,848) (6,848) 895,969 (1,000) (7,848) 949,810 (7,848) (7,848) 949,810 949,810 $ 889,121 $ 941,962 $ 941,962 $ 941,962 11 December 6, 2016 - Page 91 of 99 TOWN OF VAIL 2016 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND 2016 Proposed Original 1st 2016 3rd 2016 Budget Supplemental Amended Supplemental Amended Comments Revenue Town of Vail Interagency Charge $ 2,931,767 $ 2,931,767 $ 2,931,767 Insurance Reimbursements & Other Earnings on Investments 14,650 14,650 14,650 Equipment Sales and Trade-ins 104,910 104,910 104,910 Total Revenue 3,051,327 3,051,327 3,051,327 Expenditures Salaries & Benefits Operating, Maintenance & Contracts Capital Outlay 1,027,669 1,274,331 821,400 31,500 1,027,669 1,274,331 852,900 1,027,669 1,274,331 206,700 1,059,600 Plow Equipment budgeted in 2017 but purchased in 2016 Total Expenditures 3,123,400 Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 31,500 3,154,900 206,700 3,361,600 (72,073) (31,500) (103,573) (206,700) (310,273) 1,651,346 $ 1,579,273 2,133,464 2,133,464 $ 2,029,891 $ 1,823,191 12 December 6, 2016 - Page 92 of 99 ORDINANCE NO. 33 SERIES OF 2016 AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, DISPATCH SERVICES FUND, AND HEAVY EQUIPMENT FUND OF THE 2016 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2016 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 15, Series of 2015, adopting the 2016 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: 1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following budget adjustments for the 2016 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the following budget adjustments: General Fund $ 131,790 Capital Projects Fund 388,474 Real Estate Transfer Tax Fund 480,000 Dispatch 12,825 Heavy Equipment Fund 206,700 Total $ 1,219,789 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Ordinance No. 33, Series of 2016 December 6, 2016 - Page 93 of 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 6th day of December, 2016, and a public hearing shall be held on this Ordinance on the 20th day of December, 2016, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 33, Series of 2016 December 6, 2016 - Page 94 of TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Ordinance No. 32, Series of 2016, Second Reading, An Ordinance Providing for the Levy Assessment and Collection of the Town Property Taxes Due for the 2016 Tax Year and Payable in the 2017 Fiscal Year. PRESENTER(S): Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 32, Series 2016 BACKGROUND: The town is required by Colorado state law to certify the mill levy by December 25 each year. STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 32, Series 2016 ATTACHMENTS: Description Mill Levy 2nd Reading 2016 December 6, 2016 - Page 95 of TOWN OF VAIL' Memorandum TO: Vail Town Council FROM: Finance Department DATE: December 6, 2016 SUBJECT: Mill Levy Ordinance I. SUMMARY Authorization for the collection of property taxes in 2017 II. DISCUSSION You will be asked to approve the attached mill levy ordinance upon second reading on Tuesday evening. This ordinance authorizes the collection of property taxes in 2017 based upon 2016 assessed valuations of property within the town's boundaries. Eagle County is responsible for assessing values and for collecting property taxes on our behalf. The town is required by Colorado state law to certify the mill levy by December 15 of each year. The attached ordinance has been updated from the first reading to reflect revised assessed valuations from the county. The valuations decreased by 0.63% from earlier estimates, or approximately $29,000 impact to revenue projections. 2017 budget for Property tax is $4.7 million. The property tax authorized by the attached ordinance will generate $4.7 million in revenue in 2016, representing approximately 8% of the town's total revenue. December 6, 2016 - Page 96 of ORDINANCE NO. 32 SERIES OF 2016 AN ORDINANCE PROVIDING FOR THE LEVY ASSESSMENT AND COLLECTION OF TOWN AD VALOREM PROPERTY TAXES DUE FOR THE 2016 TAX YEAR AND PAYABLE IN THE 2017 FISCAL YEAR. WHEREAS, it is necessary for the Town Council to provide for the levy, assessment and collection of Town ad valorem property taxes due for the 2016 year and payable in the 2017 fiscal year. NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: 1. For the purpose of defraying part of the operating and capital expenses of the Town of Vail, Colorado, during its 2017 fiscal year, the Town Council hereby levies a property tax of 4.705 mills upon each dollar of the total assessed valuation of $991,030,050 for the 2016 tax year of all taxable property within the Town, which will result in a gross tax levy of $4,662,796 calculated as follows: Base mill levy 4.690 $4,647,931 Abatement levy .015 14,865 Total mill levy 4.705 $4,662,796 Said assessment shall be duly made by the County of Eagle, State of Colorado, as directed by the Colorado Revised Statutes (1973 as amended), and as otherwise required by law. 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, Ordinance 32, Series of 2016 December 6, 2016 - Page 97 of any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE 1N FULL, this 15th day of November, 2016. A public hearing shall be held hereon at 6 P.M. on the 6th day of December, 2016, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 6th day of December 2016. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance 32, Series of 2016 December 6, 2016 - Page 98 of VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Adjournment at 8:40 pm TOWN Of9 December 6, 2016 - Page 99 of