HomeMy WebLinkAbout2017-05-16 Agenda and Supporting Documentation Town Council Afternoon Regular MeetingVAIL TOWN COUNCIL REGULAR MEETING
Agenda
Town Council Chambers
11:30 AM, May 16, 2017
TOM Of UAJt
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1. Site Visits
1.1. Chamonix Vail Celebration 60 min.
Ground breaking celebration begins at 11:30 a.m. on-site at 2310 Chamonix
Road
Presenter(s): Town of Vail, Triumph Development, RA Nelson
Background:
Chamonix Vail is West Vail's newest neighborhood with construction
beginning on 32 mountain -modern town homes this month. The project is
sponsored by the Town of Vail. Both Triumph Development and RA
Nelson will manage the construction of the housing units. Completion of the
project is slated for 2018 when the units will be offered to Eagle County
residents and families through a recent lottery process.
2. Break
2.1. Town of Vail's regular afternoon meeting begins at 1:00 p.m. at Vail
Municipal Building
3. DRB / PEC Update
3.1. DRB/PEC Update
Presenter(s): Chris Neubecker, Planning Manager
4. Interviews for Boards and Commissions
4.1. Interviews for Local (Liquor) Licensing Authority
Presenter(s): Patty McKenny, Town Clerk
Action Requested of Council: Appointments will be made during the evening
meeting.
Background: The Town Council will interview and make appointments to
three two-year terms to the Vail Local (Liquor) Licensing Authority, a five -
member board responsible for the review and licensing of locations within
the Town to sell alcoholic liquors and fermented malt beverages in
accordance with said Colorado Statutes, i.e. the Colorado Liquor, Beer
Code, and Special Events Permits and the Colorado Liquor Rules.
5. Information Update
5 min.
30 min.
May 16, 2017 - Page 1 of 74
5.1. Preview of November 7, 2017 Municipal Election Calendar
5.2. Proposed Budget Calendar
5.3. Memo future meeting topics (proposed and subject to change)
5.4. Invasive Plant Species Management with USFS Update
5.5. CSE Meeting Minutes May 3, 2017 DRAFT
5.6. VEAC Minutes May 9, 2017
5 min.
6. Matters from Mayor, Council and Committee Reports
6.1. Colorado Snowsports Museum and Hall of Fame Capital Project Updat 10 min.
7. Executive Session
7.1. Executive Session, pursuant to: 1) 2) C.R.S. §24-6-402(4)(e) - to
determine positions, develop a strategy and instruct negotiators, Regarding:
Town Manager Search and Potential Real Property Acquistion; 2) C.R.S.
§24-6-402(4)(b) - to receive legal advice on specific legal questions;
Regarding: Amended and Restated Parking Capital Investment Agreement,
Delponte v. Town of Vail, Case No. 15 -CA -1835 and Colorado Firefighter
Safety Act
Presenter(s): Matt Mire, Town Attorney
8. Recess
8.1. Recess 4:00 p.m.
150 min.
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media
website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48
hour notification dial 711.
May 16, 2017 - Page 2 of 74
TOWN IfO
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC:
Chamonix Vail Celebration
Ground breaking celebration begins at 11:30 a.m. on-site at 2310 Chamonix Road
PRESENTER(S): Town of Vail, Triumph Development, RA Nelson
BACKGROUND:
Chamonix Vail is West Vail's newest neighborhood with construction beginning on 32 mountain -
modern town homes this month. The project is sponsored by the Town of Vail. Both Triumph
Development and RA Nelson will manage the construction of the housing units. Completion of the
project is slated for 2018 when the units will be offered to Eagle County residents and families
through a recent lottery process.
May 16, 2017 - Page 3 of 74
TOWN Of9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Town of Vail's regular afternoon meeting begins at 1:00 p.m. at Vail Municipal
Building
May 16, 2017 - Page 4 of 74
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: DRB/PEC Update
PRESENTER(S): Chris Neubecker, Planning Manager
ATTACHMENTS:
Description
May 3, 2017 DRB Meeting Results
May 8, 2017 PEC Meeting Results
TOWN Of9
May 16, 2017 - Page 5 of 74
TOWN OFD
MEMBERS PRESENT
Bill Pierce
Rollie Kjesbo
Doug Cahill
Peter Cope
Andy Forstl
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
May 3, 2017
Council Chambers
75 South Frontage Road West - Vail, Colorado, 81657
MEMBERS ABSENT
PROJECT ORIENTATION 1:OOpm
SITE VISITS
1 Gondola One Signage, Vail Corp
2. Story Residence, 3230 Katsos Ranch Road
3. Leader Residence, 4515 Bighorn Road
4. Gordon Residence, 5185 Main Gore Drive
5. Vintage Restaurant, 12 Vail Road Unit 1
6. Hintz Residence, 777 Potato Patch Drive Unit A
MAIN AGENDA 3:OOpm
1. Vail Corp. DRB17-0093
Final review of a sign (Operations)
Tract E, Vail Village Filing 5
Applicant: Vail Corp., represented by Jeff Babb
ACTION: Approve
MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0
Jonathan
2. Vintage Restaurant DRB17-0125 Jonathan
Final review of an exterior alteration (awning)
12 Vail Road Unit 1/Lot N & 0, Block 5D, Vail Village Filing 1
Applicant: 12 Vail Road LLC, represented by Laurance Broderick
ACTION: Approve with Conditions
MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0
CONDITION(S):
1. The existing red awnings on the second floor, south and west elevations, shall be removed
or shall be painted to exactly match the color of the new proposed fabric awnings for the
Vintage Restaurant.
3. Hintz Residence DRB17-0124
Final review of addition
777 Potato Patch Drive Unit A/Lot 20, Block 1, Vail Potato Patch Filing 1
Applicant: Jurgen Hintz, represented by LKSM Design
ACTION: Approve with Conditions
MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0
CONDITION(S):
1. Changes to deck railings are not approved with this application.
Page 1
Jonathan
May 16, 2017 - Page 6 of 74
2. The bump out over the garage shall be dimensionally consistent with the existing bump
out.
3. The garage door for the other unit shall either be replaced to match or painted to match the
new garage door, prior to requesting any final inspections.
4. Story Residence DRB17-0102
Final review of change to approved plans (landscaping)
3230 Katsos Ranch Road/Lot 3, Block 1, Vail Village Filing 12
Applicant: Mark Story, represented by Martin Manley Architects
ACTION: Table to May 17, 2017
MOTION: Kjesbo SECOND: Forstl
5. Leader Residence DRB17-0101
Final review of an exterior alteration (deck/chimney)
4515 Bighorn Road/Lot 6 & 7, Block 1, Bighorn 3rd Addition
Applicant: Charles Leader, represented by LMS Construction
ACTION: Table to May 17, 2017
MOTION: Kjesbo SECOND: Forstl
VOTE: 5-0-0
VOTE: 5-0-0
6. JM Aspen Holdings LLC DRB17-0117
Final review of an exterior alteration (patio)
4937 Juniper Lane/Lot 4, Block 4, Bighorn 5th Addition
Applicant: JM Aspen Holdings LLC, represented by Martin Manley Architects
ACTION: Table to May 17, 2017
MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0
7. Gordon Residence DRB17-0118
Final review of new construction (SFR)
5185 Main Gore Drive/Lot 18, Vail Meadows Filing 1
Applicant: Kenneth Gordon, represented by Tom Cole Architect
ACTION: Approve
MOTION: Kjesbo SECOND: Forstl
STAFF APPROVALS
SLP Vail LLC B17-0111
Final review of an exterior alteration (re -roof)
3994 Bighorn Road/Lot 2, Gore Creek Park Subdivision
Applicant: SLP Vail LLC, represented by Mountain Roofing & Repair
Mill Creek Circle LLC DRB17-0034
Final review of an exterior alteration (firepit/bbq/landscaping)
328 Mill Creek Circle/Lot 4, Block 1, Vail Village Filing 1
Applicant: Mill Creek Circle LLC, represented by Berglund Architects
Hotel Talisa DRB17-0086
Final review of a sign (sign program)
1300 Westhaven Drive/Unplatted
Applicant: Hotel Talisa, represented by Mauriello Planning Group
Dreyer Residence DRB17-0110
Final review of an addition
4770 Bighorn Road Unit 2H (Racquet Club Townhomes)/Unplatted
Applicant: Margarita Dreyer, represented by Scott Schmidt
Page 2
VOTE: 5-0-0
Chris
Matt
Matt
Matt
J.R.
Jonathan
Chris
Matt
May 16, 2017 - Page 7 of 74
Johnson Residence DRB17-0111
Final review of an exterior alteration (pavers)
1106 Hornsilver Circle/Lot 9, Block 6, Vail Village Filing 7
Applicant: Sherry Johnson, represented by Nedbo Construction
Gore Creek Drive LLC DRB17-0121
Final review of an exterior alteration (A/C)
174 Gore Creek Drive/Lot 1, Lodge Subdivision
Applicant: Gore Creek Drive LLC, represented by SRE Building Associates
5147 Gore Circle LLC DRB17-0122
Final review of a change to approved plans (landscaping)
5147 Gore Circle/Lot 14, Block 3, Bighorn 5th Addition
Applicant: 5147 Gore Circle LLC, represented by Greg Cummings
Barrett Residence DRB17-0126
Final review of a change to approved plans (landscaping)
1417 Vail Valley Drive/Lot 7, Block 3, Vail Valley Filing 1
Applicant: Karen Barrett, represented by Andy Henkes
Vail Mountain School DRB17-0127
Final review of an exterior alteration (re -stain)
3000 Booth Falls Road/Lot 1, Vail Mountain School Subdivision
Applicant: Vail Mountain School, represented by Brian Counselman
Arrabelle at Vail Square LLC DRB17-0128
Final review of a sign (window)
675 Lionshead Place/Lot 1 & 2, Lionshead Filing 6
Applicant: Arrabelle at Vail Square LLC, represented by Scott Speedy
One Vail Place Commercial LLC DRB17-0129
Final review of a sign (window)
244 Wall Street/Lot A & C, Block 5C, Vail Village Filing 1
Applicant: One Vail Place Commercial LLC, represented by Marco Valenti
Pitkin Residence DRB17-0131
Final review of an exterior alteration (window, door)
95 Forest Road/Lot 32, Block 7, Vail Village Filing 1
Applicant: Edward & Judith Pitkin, represented by Current Architects
Lipp Residence DRB17-0133
Final review of an exterior alteration (windows)
434 Gore Creek Drive F2 & F3 (All Seasons)/Lot B, Block 3, Vail Village Filing 5
Applicant: Robert Lipp, represented by Nedbo Construction
GJR Partners LLC DRB17-0135
Final review of an exterior alteration (NC Condenser)
174 Gore Creek Drive Unit 245 & 343/Lot 1, Lodge Subdivision
Applicant: GJR Partners LLC, represented by SRE Building Associates
Ajlouny Residence DRB17-0136
Final review of an exterior alteration (deck)
1835 West Gore Creek Drive/Lot 20, Vail Village West Filing 2
Applicant: Norma Ajlouny, represented by The MJ Mueller Company
Page 3
Matt
Matt
Matt
Matt
Jonathan
Jonathan
Jonathan
Jonathan
Matt
Jonathan
Jonathan
May 16, 2017 - Page 8 of 74
Cohen Residence DRB17-0137
Final review of an exterior alteration (hot tub)
1 Vail Road Unit 9205 (Four Seasons)/Lots A-2, Vail Village Filing 2
Applicant: Onevail LLC Helen Cohen, represented by KH Webb Architects
Marsico Residence DRB17-0145
Final review of an exterior alteration (landscaping)
362 Mill Creek Circle/Lot 9, Block 1, Vail Village Filing 1
Applicant: Thomas Marsico, represented by Ceres Landcare
El Halcon Residence DRB17-0140
Final review of an exterior alteration (roof)
295 Forest Road/Lot20, Block 7, Vail Village Filing 1
Applicant: El Halcon Vail LLC, represented by KH Webb Architects
Dorward Residence DRB17-0148
Final review of an exterior alteration (gas line)
1514 Buffehr Creek road D31/Parcel A, Lions Ridge Filing 2
Applicant: Sharron Dorward
Jonathan
Chris
Jonathan
Jonathan
The applications and information about the proposals are available for public inspection during regular office
hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is
invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail
Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied
upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for
additional information. Sign language interpretation available upon request with 24-hour notification, dial 711.
Page 4
May 16, 2017 - Page 9 of 74
TOWN Ore)
PLANNING AND ENVIRONMENTAL COMMISSION May 8, 2017, 1:00 PM
Vail Town Council Chambers
75 S. Frontage Road -Vail, Colorado, 81657
1. Call to Order
Members Present: Brian Gillette, Pam Hopkins, Ludwig Kurz, John Ryan Lockman,
Karen Perez, John Rediker, and Brian Stockmar
2. Site Visits:
a. Hill Building — 254 & 311 Bridge Street
b. Gasthof Gramshammer — 231 Gore Creek Drive (postponed)
3. A request for review of a Variance, pursuant to Section 12-7B-16, Landscaping and
Site Development, Vail Town Code, to allow for a reduction in landscape area, located
at 231 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1, and setting forth details
in regard thereto. (PEC17-0009)
Applicant: Gasthof Gramshammer Inc, represented by Gies Architects
Planner: Matt Panfil
Motion: Table to May 22, 2017
First: Kurz Second: Gillette Vote: 7-0-0
4. A request for review of an Exterior Alteration, pursuant to Section 12-7B-7, Exterior
Alterations or Modifications, Vail Town Code, to allow for a renovation, located at 254
and 311 Bridge Street (Hill Building)/Lots C & L, Block 5C, Vail Village Filing 1, and
setting forth details in regard thereto. (PEC17-0010) - 60 min
Applicant: Mt. Belvedere 45 LLC and 43-45 Riva Ridge LLC, represented by
Braun Associates
Planner: George Ruther
Motion: Continue to May 22, 2017
First: Gillette Second: Kurz Vote: 7-0-0
George Ruther, Director of Community Development, introduced the project. The proposal
complies with the underlying Commercial Core 1 District zoning regulations, the Vail Village
Master Plan, and the Vail Village Urban Design Guide Plan. The application is unique in that it
is a renovation of similar bulk, mass, and scale rather than a complete demolition with new
construction. The exterior will undergo significant changes. There will be a slight increase in
the amount of landscaping, but two overgrown spruce trees will be removed due to their
proximity to the structure. The building is located within three view corridors. The applicant will
provide more information about any potential encroachments into the view corridors. Should
there be any encroachments, the applicant can either request an amendment to a view corridor
or request an encroachment into the view corridor. The exterior of the building has not changed
significantly over the last 20 years. Ruther referenced a memorandum from Jeff Winston, urban
design consultant, which was included in the Planning and Environmental Commission's (PEC)
packet. Jeff Winston indicated that the design is consistent with the intent of the Vail Village
Master Plan. The existing parking space is legally established and can remain pursuant to
May 16, 2017 - Page 10 of 74
Chapter 18 of the Zoning Ordinance.
Rediker: Asked why Jeff Winston was asked for an opinion on the proposal.
Ruther: The site's prominent location warranted additional review, and Jeff Winston was
involved in the adoption of the Vail Village Master Plan and Urban Design Considerations.
Rediker: Asked if Winston's analysis was applicable to the second criteria for approval.
Ruther: Yes, especially because Winston was able to review the urban design characteristics
in great detail.
Tom Braun, Braun Associates, Inc., made a presentation on behalf of the applicant. The
presentation included discussion on the following: the prominent location of the site, the
building's history, and the decision to renovate rather than rebuild. Braun played a video
created by the owners discussing the chalet style inspiration for the design, their desire to
maintain the character of Vail Village, and also build an environmentally sustainable, LEED
certified building. Braun stated that the project is compliant with the underlying zoning and then
referenced a comment from the Jeff Winston memorandum that stated the project is improving
upon its compliance with the Vail Village Urban Design Guide Plan. Braun discussed the
possibility that there are minor encroachments into the view corridor #1 from the transportation
center.
Gillette: Asked if the north balcony was in the view corridor when the view corridor was
created.
Ruther: It was encroaching when the view corridor was established, but the intention was that
any future redevelopment of the site would remove the deck encroachment.
Louis Bieker, 4240 Architecture, continued the applicant's presentation. Bieker discussed the
history of the structure dating back to the 1960s. He believes that the changes that occurred
throughout the years have resulted in a loss of the building's identity. The proposed design is
based on the owner's desire for a chalet style. The proposal is consistent with many elements
of the Vail Village Urban Design Guide Plan. Bieker compared and contrasted the proposal to
the surrounding structures and then summarized the architectural shortcoming of the existing
design. Bieker stated that any possible encroachment into the transportation center view
corridor would be limited to the roof and one of the chimneys.
Bieker provided highlights of the new design, including: increased articulation, particularly on the
underside of the roof, creation of a stair tower from the lowest to top floor, reduction from
multiple gables to a single sheltering roof on the south side of the structure, and LEED
certification.
Rediker: Asked if there are exhibits associated with the view corridors.
Gillette: Asked if there is a sun/shade analysis.
Bieker: Responded in the affirmative to both questions.
Gillette: Asked about how additions relate to the existing main ridgeline.
May 16, 2017 - Page 11 of 74
Ruther: Responded that it will be considered.
Continuing with the presentation, Bieker stated that design is based on a Danish concept called
Hygge, which emphasizes comfort and connections with people and nature. In regards to the
architecture, the design is based on four elements of Hygge: craft/handmade, comfort, quality,
and community. Bieker then discussed how these elements were incorporated into the
proposed elevations, material and color choices. The ground floor of the northwest corner of
the structure is more articulated and animated because it will be an entrance into the
commercial use.
Gillette: Stated his concern about the appearance of the stucco material on the second floor,
supported by wood on the first floor.
Bieker stated that the decorative railings on the upper floors will be consistent. The roof material
will also be consistent throughout the structure. He emphasized the level of detail and
craftsmanship associated with the design.
Hopkins: Stated her concern about the stucco handrail on the south and west elevations.
Gillette: Stated his concern about a corner where the stucco from the second floor does not
carry down to the first floor.
Stockmar: Stated his belief that the color of the stucco should be toned down.
Perez: Stated that the ground floor does not seem pedestrian friendly and is too box -shaped.
Gillette: Agrees the ground floor design is not as appealing as the upper floors.
Kurz: Asked if the owner intends on parking a second vehicle outside of the garage.
Greg Gastineau, representative for the owner, stated that the area Commissioner Kurz
referenced is Town property and that the owners will respect the property line and not park
vehicles outside of the garage.
Stockmar: Asked if the "no parking outside the garage" could be memorialized
Ruther: Confirmed.
Rediker: Asked how many units are in the structure.
Gastineau: There are two units, the main unit and a mother-in-law/caretakers unit at the
northeast part of the structure.
Hopkins: Asked if the small fenced area along the north facade will be maintained.
Bieker: No.
Hopkins: Expressed her concern about snow shedding in this area.
Bieker: We will have an edged landscape area and make sure proper snow management is
in place.
May 16, 2017 - Page 12 of 74
Gillette: Asked about the proposed roof material.
Bieker: Flat seam copper shingle.
Gillette: Suggested the use of asphalt shingles, due to easy snow shedding from metal roofs.
Stockmar: Expressed concern about the ability of the foundation and ground floor's to support
the changes to the upper levels.
Bieker: The team has been working with a forensic structural engineer to ensure the project
is feasible.
Lockman: Asked for clarification as to which trees will remain and which will be removed.
Rediker and Ruther discussed the elements of the Vail Village Master Plan and Vail Village
Urban Design Guide Plan that are applicable to the PEC review.
Public Comment: None
Lockman: Finds the building aesthetically pleasing and thinks that the project will change the
dynamic of the surrounding area. He is pleased the balcony will be removed from View Corridor
No. 4.
Hopkins: Agreed that the building is attractive and is happy that it has a historic influence. She
is concerned with snow shedding.
Perez: Agreed that it is a beautiful building and is also pleased with the removal of
encroachments into View Corridor No. 4. Requested the applicant reexamine the exterior of the
ground floor and attempt to better activate the space.
Kurz: Feels that the existing building appears dated and that the proposed design will
change the area in a positive manner. He asked the applicant to consider the other
Commissioners' comments about some of the architectural details.
Gillette: Agreed that the building is attractive, but suggested the ground level be improved.
Also, asked the applicant to confirm that there will not be substantial sun/shade impact.
Stockmar: Agreed that the building is attractive, but is concerned about the brightness of the
color of the stucco.
Rediker: Asked that final design details be worked out prior to the next meeting. Requested
the applicant ensure that no new trees will be planted in any of the view corridors. He shares
Commissioner Hopkins' concern about the stucco railing on the second floor. He is also
concerned about the extensive use of gray stone and is not like traditional Vail stonework.
Requested that the applicant identify final materials prior to the next meeting. He is pleased that
encroachments will be removed from View Corridor No. 4. He requested a rendering that
portrays the proposed eaves location in respect to the view corridor. He is also concerned
about snow shedding.
Perez identified an error in Vail Village Master Plan, Goal #2, Policy 2.5.2.
May 16, 2017 - Page 13 of 74
Gillette and Perez discussed the need for the ground floor to provide more architectural detail.
5. A request for a recommendation to the Vail Town Council for a zoning text amendment
pursuant to Section 12-3-7 Amendment, Vail Town Code, to amend Title 12 of the Vail
Town Code to add a new Chapter 26, Traffic Impact Fee, and setting forth details in
regard thereto. (PEC17-0008) - 45 min.
Applicant: Town of Vail, represented by Tom Kassmel
Planner: Chris Neubecker
Motion #1: Table to May 22, 2017
First: Gillette Second: Stockmar
(Opposed: Rediker, Lockman, Perez, Hopkins, Kurz)
Vote: 2-5
Motion #2: Forward recommendation of approval, with condition to amend the
language as previous suggested by Perez, to exempt remodels on residential units,
and the fee shall be set by Town Council "on a rational basis".
First: Lockman Second: Kurz
(Opposed: Rediker, Perez, Gillette, Stockmar)
Vote: 3-4
Motion #3: Forward recommendation of approval, as the ordinance is currently
proposed in staff memo.
First: Lockman Second: Kurz
(Opposed: Gillette, Stockmar, Perez)
Vote: 4-3
Neubecker introduced the application. This item was heard a few weeks ago, and tabled to
today to allow more research. He presented a development fees matrix showing all of the
fees and taxes paid in the development review process. He also discussed why the fee is
not based on parking, as suggested by the PEC. Draft ordinance has been modified to
simplify, and removing some definitions already in the code. Recommendation is to
proceed as previously presented.
Lockman: Asked how the fees will be set.
Neubecker: Fees are adjusted each year by resolution, rather than require it to be
amended by ordinance. This process saves time.
Tom Kassmel, Town Engineer, reintroduced the project. Codifying the fee was requested
by Town Council. For the past 17 years, the Town has been working with developers on
agreements to pay the fee on development in limited zone districts (LMU-1 LMU-2, PA -1
PA -2), for only limited types of development. State law requires a rational nexus study, and
requires the fees to be applied equally to all zone districts. The fee has been simplified to
be based on number of new units, not based on square feet. The sales tax increase that
would be required to collect the same amount of revenue would be 0.13%.
Gillette: What is current sales tax? What is process to change the tax rate?
Kassmel: Current Town of Vail sales tax rate is 4%. To change this would require a vote of
the public.
May 16, 2017 - Page 14 of 74
Stockmar: Asked about difference in the table on Page 7, which requires no fee for EHUs.
This does not match table on page 9.
Kassmel: Differences are based on the fee that would be required, if EHUs were required
to pay a fee. Town Council decided to waive that fee. The waived fee can not be spread
out and paid by other development types. Staff also researched basing the fee on parking.
TishlerBise recommended against this fee basis. Parking rates are different in different
zones, and single family developments would have to pay significantly more.
Stockmar: The shape of Vail is odd. Other communities don't have the same transportation
issues, based on the shape of our town.
Kassmel: Fee is based on the Town of Vail, based on study by TishlerBise. He compared
other communities' fees. Pitkin County is most similar to Vail. Fees are based on what
revenue is needed to complete Vail's needed transportation projects.
Gillette: He compared the proposed fees to those in Eagle County. We are shoving this fee
down the throats of those that have not yet developed. We should be more comparable to
Eagle County.
Kassmel: If we allow no more development than we have today, there would be no need
for these transportation projects.
Gillette: What did The Lion pay, and what would be due under the proposed fee?
Kassmel: The Lion valuation was $90 million, and paid total fees of $3 million. Actual traffic
impact fee was $273,000. Proposed fee would be $45,000, based on number of new units.
Solaris was $142 million project; total permit fees were about $2 million, plus employee
housing fees. Solaris paid about $20,000 in traffic impact fee. New fee would be about
$360,000. This is based on "net new" development.
Lockman: Why the disparity between what was paid at Solaris, versus what would be due?
Kassmel: Proposed fees are based on net new. The previously development at Solaris had
a larger theater, many of the restaurant uses were reduced in size. Previous development
at this location also had a grocery store. It's helpful to developer to have a fee schedule
that is predictable. Discussed the fees paid at various other developments, including single
family.
Lockman: A prescriptive fee basis is easier for everyone to understand.
Perez: Why is 12% of revenue shown coming from employee housing, but you propose to
exempt employee housing? Why are we exempting employee housing? It still has an
impact on transportation. This creates a larger burden on the developments.
Kassmel: Town Council requested to subsidize employee housing. We have a difficult
enough time getting employee housing built.
Gillette: State law limits the types of project that can be exempt. Employee housing is one
of them.
May 16, 2017 - Page 15 of 74
Kassmel: These are the maximum fees. Council could cut the fees across the board. We
could exempt certain fees, but then Town would have to come up with the revenue from
another source.
Rediker: Do these fees automatically increase each year?
Neubecker: No. Staff will need to take this to Town Council each year as a resolution to
change the fees.
Perez: In the ordinance, it does not exempt remodels. Redevelopment implies a remodel.
Want to ensure that residential remodels are exempt. Can we add a line to clarify this?
Also, want to add language that states that the fee is set by resolution of the Town Council
"on a rational basis". Also, clarify that no transportation impact fee shall be assed on a
residential remodel. Also, concerned that the definitions of residential development,
commercial development and project were removed from the ordinance.
Kassmel: Those definitions are already in the code.
Gillette: Fee is based on adding a dwelling unit. If it's not broken, don't fix it. This is a
community wide problem, and should be spread -out over the entire community. $20 million
over 25 years is nothing for this community, but it's a big impact on a developer.
Stockmar: This is a regressive fee, paid only by a small number of people in the
community. The answer is probably a sales tax. It would be fair, and paid by people
including visitors.
Hopkins: What are some of the projects this revenue will be used for?
Stockmar: Can't be used for maintenance. Sales tax would not limit how we use the
money.
Kassmel: Money can only be used for infrastructure projects.
Gillette: We don't need this fee. It has worked up until now. Some of the projects we have
done are not necessary. Lionhead bus shelter on Frontage Road does not get used. This is
money we don't need.
Rediker: Why distinguish between inside and outside the core?
Kassmel: Fee is based on the Transportation Master Plan. It's based on the amount of
traffic generated by different types of uses. It considers multi -modal uses and trips. People
in the core can walk to more shops and restaurants.
Rediker: People from the core still drive to the grocery store.
Kassmel: This is based on ITE trip rates. On average, people who stay in the core drive
less.
Perez: What about those that stay at the Ritz and ride the shuttle? They probably take
more trips.
May 16, 2017 - Page 16 of 74
Kassmel: This is based on averages. Based on what we see from a traffic generation
standpoint.
Public Comment — None
Neubecker: If there is a motion for approval, please include any suggested change to the
ordinance in your motion.
Stockmar: Why was Town Council reticent to use a sales tax?
Kassmel: Not sure if sales tax was discussed. This method of collecting fees is widely
used. Perception is that new development causes the need for these projects. This method
of revenue has been in discussions with Council for several years to codify this fee, and
legally we should follow the recommendations of study.
Gillette: Asked if we could just codify the fee as it is in place today. Asked how much
revenue could be collected if we codified current fee in the zone districts where the fee
exists today. The revenue proposed is not enough compared to the animosity this will
create. If it's not broke, don't fix it.
Kassmel: Depends on how much new development happens in those few districts that
currently have the fee.
Stockmar: Let's look at the rational relationship to the fee and impacts. Because of the
geography and shape of the Town, a huge burden is placed on the transportation system
from those living in East Vail. Would like to find more rational way to find the funding.
Frustrated that state law does not allow revenue to be used for maintenance. Would like to
look into this more thoroughly, or would support a sales tax which is more equitable.
Gillette: If proposed legislation more mirrored the system we have in place, that should
satisfy the town attorney. We have always found the money needed in the past. Don't
burden the developer more that we already have.
Kassmel: Suggested that the PEC could make a recommendation, with an alteration to the
ordinance. For example, you could recommend exempting single family and duplexes, in
addition to employee housing. Council would need to agree to subsidize these uses.
Gillette: System is working now. Town looks great, staff does a great job. That's how
know that it's working now.
Kurz: I was previously involved in looking into this issue, in another role in this room. I'm
not yet at a point to recommend approval.
Perez: Not ready to go to Council; still lot of work to be done. Need to research inside fees
inside core vs. outside core, and if it should apply to single family development.
Lockman: Agree with proposal as -is. The due diligence has been done. This has already
been worked to death. Council wants a fee, not a sales tax. As proposed, net new
development pays for the impacts. Other Town revenue will be used for other projects. This
will codify a fee that has been vague.
May 16, 2017 - Page 17 of 74
Rediker: Agree with Lockman. We are ready to send this forward to Council. Burden on
development is minimal compared to impacts of new growth. Not in favor of increasing
sales tax. Colorado legislature has determined that this is a fair and equitable way to raise
revenue.
Perez: Not sure we should have different fees inside the code vs. outside the core. Why do
we distinguish? Assumption is that people in the core take public transportation
Neubecker: This is based on traffic studies by traffic engineers. In a walkable situation like
Vail Village, people drive less. Study is based on national studies and averages.
Kassmel: Study is based not on specific properties in Vail, but for example based on resort
hotels in general, for example.
Stockmar: Is there any community in county, similar to Vail in geography? That layout
impacts trips and how the revenue is raised. Others have likely faced a similar situation. I'm
on the fence, and need more information.
Kassmel: We are OK with tabling. We want to get you the information you need.
Lockman: How many undeveloped residential lots are in the core area?
Kurz: My concerns have largely been answered. I will move forward to recommend
approval.
Perez: We have a motion on the table.
Rediker — Voted against the motion (#2), because I do not believe the proposed ordinance
needs to be revised.
6. Approval of Minutes
April 24, 2017 PEC Meeting Results
Motion: Approve
First: Lockman Second: Rediker Vote: 6-0-1 (Kurz abstained)
7. Informational Update
8. Adjournment
The applications and information about the proposals are available for public inspection during regular office
hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited
to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community
Development Department. Times and order of items are approximate, subject to change, and cannot be
relied upon to determine at what time the Planning and Environmental Commission will consider an item.
Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour
prior to meeting time.
Community Development Department
May 16, 2017 - Page 18 of 74
TOWN Of UAJL
VAILTOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Interviews for Local (Liquor) Licensing Authority
PRESENTER(S): Patty McKenny, Town Clerk
ACTION REQUESTED OF COUNCIL: Appointments will be made during the evening
meeting.
BACKGROUND: The Town Council will interview and make appointments to three two-year
terms to the Vail Local (Liquor) Licensing Authority, a five -member board responsible for the
review and licensing of locations within the Town to sell alcoholic liquors and fermented malt
beverages in accordance with said Colorado Statutes, i.e. the Colorado Liquor, Beer Code, and
Special Events Permits and the Colorado Liquor Rules.
ATTACHMENTS:
Description
LLA Appointment and Interview Memorandum
May 16, 2017 - Page 19 of 74
TOWN of vain f
Memorandum
To: Mayor and Town Council
From: Patty McKenny, Town Clerk
Date: May 16, 2017
Subject: Interview and appointment to Vail Local (Liquor) Licensing Authority (VLLA)
SUMMARY
The Town Council will have an opportunity to interview applicants for three vacancies on the
Vail Local (Liquor) Licensing Authority (VLLA) during the May 16 afternoon meeting. The three
appointments for two year terms, ending June 2019, will be made during the evening meeting.
II. BACKGROUND
There are five members appointed by Town Council to serve on the Vail Local (Liquor)
Licensing Authority. The VLLA is established pursuant to the provisions of Colorado Revised
Statutes section 12-46-103(4), section 12-47-103(9), and the Town Charter section 8.6, and is
a commission which oversees the licensing of locations within the Town to sell alcoholic liquors
and fermented malt beverages and for the local administration of the Liquor Code of 1935 and
the Fermented Malt Beverages Act in accordance with said statutes. Those serving must be
citizens of the United States, qualified electors of the Town of Vail, and have resided in the
Town of Vail for not Tess than two years preceding appointment, and shall have no direct
financial interest in any license to sell alcoholic beverages or any location having any such
license. The applicants meet the criteria outlined above.
Current VLLA members are shown below; Steers is term limited. The VLLA meets the second
Wednesday of each month and considers new liquor licenses, renewals, transfers and special
event liquor permits.
Liquor Board Members
Board Member Term Expires
Luca Bruno 2017
Mochae# Hannigan 2018
Ted Steers 2017
Ross Cohen 2017
Craig Arseneau 2018
The letters of interest are attached and the position vacancy was advertised with a public
notice in the Vail Daily and posted on the Town of Vail website the past couple of weeks.
May 16, 2017 - Page 20 of 74
The interviews will include the following schedule and people. Please note Ross Cohen
interviewed and was appointed to fill a term in November when there was a vacancy from a
resignation; he is scheduled to be out of town next week and is not available for the interview.
1 1:05 Luca Bruno
2 NA Ross Cohen (out of town)
3 1:11 Rory Holmes
4 1:17 Bart Longworth
5 1:23 Christopher Parks
Proposed questions include:
• Please describe what you think the role of the Vail Local (Liquor) Licensing Authority
includes and why you are interested?
• Will your work schedule allow you to attend this meeting during the morning mid week, 2nd
Wednesday of each month?
• Describe any experience you have serving on other boards?
Attachments
✓ Letters of interest
✓ Attendance records
Town of Vail Page 2
May 16, 2017 - Page 21 of 74
Patty McKenny
From: Tammy Nagel
Sent: Monday, May 08, 2017 11:27 AM
To: Patty McKenny
Subject: FW: interest continuing with the Vail
From: brunoluca1(aaol.com [mailto:brunoluca1Ca�aol.com]
Sent: Thursday, May 4, 2017 4:03 PM
To: Tammy Nagel
Subject: interest continuing with the Vail
Town Council Members
I would like to express my interest in continuing to serve on the Vail Local Licensing Authority. Over the years, I have
learned a lot serving on the Liquor Board and believe my experience and knowledge will help the board move forward with
its future decisions.
I believe we currently have a strong board that works effectively and efficiently. This is a great opportunity for me to give
back to the Vail community and I hope to continue to be able to serve Vail in this function.
Thank you for the opportunity to serve. I hope you will consider me for another term.
Luca Bruno
AT Bruno, Inc.
141 E. Meadow Drive, Ste.112
Vail, CO 81657
970.479.0050 Work
970.376.4384 Mobile
1
May 16, 2017 - Page 22 of 74
Patty McKenny
From: Ross Cohen <rossinvail@yahoo.com>
Sent: Wednesday, May 10, 2017 2:52 PM
To: Patty McKenny
Cc: Tammy Nagel
Subject: Re: VLLA
Patty -
Per our conversation earlier today I am going to be unable to attend the interview scheduled for Tuesday May
16th. Due to a work obligation I will not be in town from May 10th - 16th. If there is anything I can do to
ensure my continued role as a member of the VLLA please let me know. The time I have spend as member of
the VLLA has been rewarding and I would like to continue.
Sincerely,
Ross Cohen
On May 10, 2017, at 10:21 AM, Patty McKenny <PMcKenny@vailgov.com> wrote:
Good morning Ross,
Thank you for your interest in interviewing for the Vail Local (Liquor) Authority. The interviews are
scheduled for next Tuesday, May 16.
We have included you as an applicant in the process, so please be at the Vail Municipal Building for your
interview with the Town Council just before 1 pm next Tuesday. We will begin the interview process
around 1:05 pm. There are several interviews scheduled that day for the VLLA, so I will ask that
candidates remain in the hallway until called for your interview.
<image001.png>
Please note the three appointments will be made during the evening meeting and you do not need to be
present. I will contact you Wednesday with their decision.
Please confirm you have received my email and are available for the interview.
We really appreciate your interest in serving on the Authority.
Have a nice day.
Patty McKenny
Acting Town Manager
Town of Vail
pmckennv@vailgov.com
970-479-2136
Original Message
From: Ross Cohen [mailto:rossinvail@yahoo.com]
Sent: Monday, May 08, 2017 11:58 AM
1
May 16, 2017 - Page 23 of 74
May 8, 2017
To the town of Vail -
I intend on reapplying and continuing my role as a member on the Vail local
licensing authority. As member of this committee I am able to give back to the local
community that has been my home since 1999.
Sincerely
Ross Cohen
May 16, 2017 - Page 24 of 74
Ross Cohen
1040 Vail View Dr #203
Vail, CO 81657
rossinvail @yahoo.com
970-390-1918
Dear Vail Town Council Members,
October 17th, 2016
This marks my 17th year living in Vail. The unique culture of Vail has allowed
me to create a wonderful lifestyle and I am looking forward to giving back to the
community. My experience and past employment history make me a prime
candidate to serve on Vail Local Licensing Authority board.
I would like you to consider me for a position on the Vail Local Licensing
Authority Board. My experience as the former operations manager of Samana
Lounge in Vail has provided me with the experience, knowledge and skills to serve
my community. Having personally appeared before the board to renew Samana's
License, I am already familiar with one aspect of the process and am look forward to
experiencing all the responsibilities of the position.
Prior to becoming the operations manager of Samana Lounge, I had the
pleasure of working and learning every position in the nightclub from doorman
checking I.D's, bar back to bartender. Having served in each of these positions, I
have a unique perspective on the day-to-day operations of operating a business in
Vail. I have extensive knowledge of state and local liquor laws and am T.I.P.S
certified.
Knowing what is required from the business aspect of the Board, I am excited
to learn about the other half of the process that is so critical and influential to
businesses and events in our community.
I am very interested in the social and financial impact of the Vail Local
Licensing Authority. As a Vail homeowner, I believe that diversified businesses
serving alcohol will ensure the long-term success of a thriving local community for
now and in the future.
Looking forward to serving on the board and contributing to my community.
I welcome the opportunity to volunteer for this position.
Respectfully Yours,
Ross Cohen
May 16, 2017 - Page 25 of 74
Hello Patty
My name is Rory Holmes. I am writing you in regards to the open position on the Vail liquor board. I have
lived in Vail for a total of 9 years. I have been living back in the Valley now for 6 years. I moved back in
2010. My first years living here was while attending High school at Battle Mountain for my Junior and
senior years. Currently my residence is at 2478 Garmisch unit A, prior to that I was living in Sandstone and
Intermountain. I work full time at Kemosabe in the village. I also have a couple part time jobs at other
local businesses including the Vail Marriott hotel and Surefoot, also occasionally work at Bridge street bar
and Shakedown bar.
I plan on staying in Vail for many years to come. Besides from loving to ski on the mountain, I also love
the town Vail and I love the people who live here. That is why I want to have a more active role in the
community that I love. I want to be able to give back and be a participating member of our town. I have
always wanted to play a part in local politics and I hope as time goes on I can take on more responsibility
and have a larger role in our town government. I feel there are many issues that need to be solved to
make our community even better than it already is. Being on the liquor board I would feel that I could
really start to give back and get a better understanding of our community. Also during that time I would
learn so much more about our town and our government. The town of Vail liquor board may play a small
part and doesn't necessarily handle the largest of issues or requests but none the less I feel it handles a
wide variety of important issues, and allows insight into the inner workings of our community.
I truly hope that I can be the next member on the Vail liquor board and start to really have a part to play
in our town government. I appreciate you reading this and taking my application under consideration.
I would like to sit in front of the town council on May 16th as I had done during the last opening back in
November. Sadly I will be out of the country until the 19th of May. I hope that this letter can still be taken
into consideration by the council and I would happily meet with them all when I return from my vacation.
Sincerely
Rory Holmes
802-274-6759
May 16, 2017 - Page 26 of 74
Patty McKenny
From: Bart Longworth <bart@10thwhiskey.com>
Sent: Thursday, March 16, 2017 2:50 PM
To: Patty McKenny
Cc: Chris Neubecker
Subject: Re: PEC Committee
Attachments: image001 jpg
Hello,
I am attaching a print out of my voter registration which also verifies my address and residence in avail. I have
been in Vail almost 4 years at this point. I can drop the paper copy at the village office if need be.
Most of my experience that relates to this job is related to the community activities I have been involved in
while living in various cities. I have lived in Atlanta, Chicago, Portland OR, Denver and now here. I have held
many different jobs while living in these cities and have volunteered on many levels.
My first involvement in Vail was tied to the plastic ban bag which I was totally in favor off and helped hand out
re -usable bags with Mark Holbitzal. I currently manage 10th Mountain Whiskey and Spirits in Bridge in Vail
Village. I am a very active member of the community, playing softball, doing the trail running series, working
to get us actively green certified and many other things. I am just Turing 40 and have the ear of people young
and old. I am a unquie position that I get to talk to so many people everyday about how great Vail is. My
passion is to get more involved so we can built Vail into a community that is active, sustainable and envyied by
people near and far.
Thankyou for your consideration.
Enjoy your day!
1
May 16, 2017 - Page 27 of 74
May 5, 2017
Town of Vail
Vail Local Licensing Authority — Letter of Interest
To the Vail Town Council and Others Concerned,
Please accept this Letter of Interest as an expression of my desire to join the Local
Licensing Authority and thereby to participate further in the Town I call home.
Since 1992 I have made Vail my year-round home. I returned to Vail in 1992 after
attending college in California. While growing up, my time was split between school in
Denver and weekends and holidays in Vail. My parents' businesses were always in Vail
and as such I have considered Vail home for as long as I can remember.
Currently, I am a member of the Vail Ski Patrol and I work independently as a Realtor
and property manager. Prior to these, I worked both restaurant and construction jobs in
the valley.
Joining Vail Ski Patrol gave me new insight into the ski mountain I began skiing when I
was three years old, similarly I expect joining a Town of Vail board position will give me
greater insight into the Town I have known for the same timeframe.
I am prepared to shoulder the responsibilities that this position entails. In anticipation, I
have looked over the Colorado Revised Statutes as they apply to liquor licensing.
Attached is a resume of my experiences for your review and I look forward to meeting
you in person to discuss this matter in greater detail.
Sincerely,
Chris Parks
May 16, 2017 - Page 28 of 74
Christopher Parks
P.O. BOX 4077, VAIL, CO. 81658 970-390-8345 clpvaill@msn.com
Objective To join the Town of Vail Liquor Licensing Authority
Experience Independent Broker - Owner - Realtor
Vail Sales and Rentals — June 2012 to Present
Additional Work
Experience
Education
Interests
References
Broker Associate - Realtor
September 2005 to June 2012
Keller Williams Mountain Properties, Vail, CO.
• Commission Based Real Estate Sales
• Multiple Properties both Listed and Sold
• Rental Property Management
Broker Associate - Realtor
January 2002 to September 2005
Thurston Real Estate, Edwards, CO.
• Commission Based Real Estate Sales
• Multiple Properties both Listed and Sold
• Rental Property Management
Vail Resorts — Vail Ski Patrol — October 2011 to Present
Construction
Vail Valley, CO.
• Project Manager - Single Family Home — Condo Renovations
• Timber Frame Bam — moved from Nebraska and rebuilt in Eagle, CO
• Roofer - Laborer
Restaurant
Vail Valley, CO.
Bartender— Paddy's, Sato, Hong Kong Cafe, Vail Amphitheater,
The Daily Grind
Kitchen — Hong Kong Cafe, Louie's, Left Bank Restaurant
Manager — Daily Grind
University of California at Berkeley, Berkeley, CA.
Conservation and Resource Studies
Focus on Experiential Education
Skiing, Sailing (bareboat captain), Hiking, Biking, Outdoor Education,
Real Estate, Languages and Travel
References are available on request.
May 16, 2017 - Page 29 of 74
TOWN OF VAIL LOCAL LICENSING AUTHORITY MEETING ATTENDANCE 2016-2017
MONTH
TED
STEERS
MICHAEL
HANNIGAN
LUCA
BRUNO
CRAIG
ARSENEAU
ROSS
COHEN
Appointed
October
2016
June 2016
X
X
Absent
Absent
July
X
Absent
X
X
August
x
x
x
Absent
September
x
x
x
x
October
x
x
x
x
x
November
x
x
x
x
x
December
x
x
x
x
x
January
2017
x
x
x
x
x
February
X
X
X
X
X
March
X
X
X
X
X
April
X
X
X
X
X
May
X
X
X
X
X
May 16, 2017 - Page 30 of 74
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Preview of November 7, 2017 Municipal Election Calendar
ATTACHMENTS:
Description
2017 Election Memorandum
TOWN Of9
May 16, 2017 - Page 31 of 74
TOWN OF113
75 South Frontage Road West
Vail, Colorado 81657
vailgov.com
TO: Vail Town Council
FROM: Patty McKenny, Town Clerk
DATE: May 16, 2017
Office of the Town Clerk
970.479.2136
970.479.2157 fax
RE: 2017 Election Calendar Preview for November 7, 2017 Regular Municipal
Election
Please find attached the 2017 election calendar for the Town of Vail's November 7, 2017
Regular Municipal Election.
The 2015 revisions to the Colorado Municipal Election Code related to active military or
overseas voters have impacted the timeframe for circulating nomination petitions during this
upcoming election cycle. The circulation period used to be 50 days prior to Election Day which
began and ended the month of September. The table below reflects the new timeline for
petition circulation beginning August 8 and ending August 28. Since this timeframe is a month
earlier we thought it would be helpful to bring this change to your attention sooner than later.
91 days before election —August 8, 2017
First day to circulate lamination. petitions_ C.R S. § 31-10-302(2).
90 days before election — August 9. 2017
First day to request absentee ballots_ CRS. § 31-10-1002(1).
71 days before election —August 28, 2017
Last day to circulate noinination petitions. C.RS. § 31-10-302(2).
Last day to file nomination petitions with Town Clerk C_RS_ § 31-10-302(6)_
Objections to nomination petitions nnist be filed with Town Clerk. within 3 days
of such filing. Town Clerk must decide objections within 48 hours of filing.
CRS. § 31-10-305.
The Town Clerk's Office has already begun reviewing the detailed timeline and election
deliverables for the November election and will have candidate packets ready for distribution by
the first of August. There will also be some election related news releases and website postings
ready for publication beginning in July. Again, Election Day is November 7, 2017.
May 16, 2017 - Page 32 of 74
HPHoffmann
Parker
WC� Wilson &
Carberry 1 P.C.
Corey Y. Hoffmann
Kendra L. Carberry
Jefferson H. Parker
M. Patrick Wilson
Of Counsel
J. Matthew Mire
Hilary M. Graham
Denver Office
511 16th Street, Suite 610
Denver, CO 80202-4260
(303) 825-6444
Vail Office
P.O. Box 2616
Vail, CO 81658
(970) 390-4941
TOWN OF VAIL
MEMORANDUM
TO: PATTY MCKENNEY, TOWN CLERK
FROM: J. MATTHEW MIRE, TOWN ATTORNEY
KENDRA L. CARBERRY, ESQ. \>
DATE: APRIL 7, 2017
RE: 2017 ELECTION CALENDAR
Kathryn M. Sellars
Ashley N. Pollock
M. Keith Martin
Andrew J. Gomez
Daniel P. Harvey
What follows is a combined election calendar and checklist for the Town's November 7,
2017 regular election. This calendar assumes that the election will be a polling place election
with paper ballots, will not be coordinated with Eagle County, and will involve no TABOR
issues. Relevant dates for candidate compliance with the Fair Campaign Practices Act, C.R.S. §
1-45-101, et seq. (the "FCPA"), are included. Please call us with any questions you may have.
91 days before election — Au2ust 8, 2017
First day to circulate nomination petitions. C.R.S. § 31-10-302(2).
90 days before election — Au2ust 9, 2017
First day to request absentee ballots. C.R.S. § 31-10-1002(1).
71 days before election — Au2ust 28, 2017
Last day to circulate nomination petitions. C.R.S. § 31-10-302(2).
Last day to file nomination petitions with Town Clerk. C.R.S. § 31-10-302(6).
Objections to nomination petitions must be filed with Town Clerk within 3 days
of such filing. Town Clerk must decide objections within 48 hours of filing.
C.R.S. § 31-10-305.
4/7/2017
Q: I USERSI VAILIELECTIONSI2017WOV 7 2017 CALENDAR-M040717.DOCX
May 16, 2017 - Page 33 of 74
April 7, 2017
Page 2
64 days before election — September 5, 2017 (September 4, 2017 is the Labor Day
holiday)
Last day for candidates to amend nomination petitions. C.R.S. §§ 31-10-302(4);
31-10-305.
Last day for nominees to withdraw. C.R.S. § 31-10-303(1).
60 days before election — September 8, 2017
Last day for County Clerk to forward to Town Clerk complete list of active military or
overseas voters in the computerized statewide voter registration list. C.R.S. § 31-10-
102.8(5).
45 days before election — September 22, 2017 (September 23, 2017 is Saturday)
Last day to mail ballot and ballot materials to active military or overseas voters. C.R.S. §
31-10-102.8(2). If Town Clerk receives a certificate of new registration, notification of
change of address, or notification of other change in status from active military or
overseas voter after this date, Town Clerk must mail ballot and ballot materials as soon as
practicable.
October 13, 2017 (October 15, 2017 is a Sunday)
All incumbents must file report with Town Clerk of gifts, honoraria, and other benefits
received, if any. C.R.S. § 24-6-203(2).
22 days before election — October 16., 2017
Last day for person to move into the state and be eligible to vote in this election.
C.R.S. § 31-10-201(1)(b).
First day for registered electors to appear in County Clerk's office and change
address. C.R.S. § 31-10-208.
21 days before election — October 17, 2017
FCPA reports must be filed with Town Clerk. C.R.S. § 1-45-108(2)(a)(II).
Last day for affidavit of intent for write in vote for town office by the person
whose name is to be written in. Vail Town Code § 1-8-3.
4/7/2017
Q: I USERSI VAILIELECTIONSI2017WOV 7 2017 CALENDAR-M040717.DOCX
May 16, 2017 - Page 34 of 74
April 7, 2017
Page 3
20 days before election — October 18, 2017
Last day to file certificate of nomination or petition to fill a vacancy. C.R.S. § 31-
10-304(2).
Last day to fill a vacancy by certificate of nomination for a vacancy created by the
withdrawal of a candidate. C.R.S. § 31-10-304(2).
15 days before election — October 23, 2017
Last day to appoint election judges. C.R.S. § 31-10-401.
10 days before election — October 27, 2017 (October 28, 2017 is a Saturday)
Last day to post written notice in conspicuous place in Town Clerk's office.
C.R.S. § 31-10-501(1).
Last day to publish written notice in newspaper. C.R.S. § 31-10-501(2).
Last day to post election signs at polling places. C.R.S. § 31-10-501(3).
Last day to print ballots and sample ballots, and have in possession of Town Clerk
and ready for public inspection. C.R.S. § 31-10-902(1).
7 days before election — October 31, 2017
Last day for election judges to accept appointment. C.R.S. §§ 31-10-403; 31-10-404.
6 days before election — November 1, 2017
Last day to register to vote. C.R.S. § 31-10-205.
5 days before election — November 2, 2017
Last day for County Clerk to certify and deliver a complete list of registered electors to
the Town Clerk. C.R.S. § 31-10-205.
Friday before election — November 3, 2017
Last day to file application for absentee ballots (must be filed by close of
business). C.R.S. § 31-10-1002(1).
FCPA reports must be filed with Town Clerk. C.R.S. § 1-45-108(2)(a)(II).
4/7/2017
Q: I USERSI VAILIELECTIONSI2017WOV 7 2017 CALENDAR-M040717.DOCX
May 16, 2017 - Page 35 of 74
April 7, 2017
Page 4
One day before election — November 6, 2017
Ballot boxes and keys must be delivered to election judges. C.R.S. § 31-10-901.
Registration records must be delivered to election judges. C.R.S. § 31-10-206.
Ballots must be delivered to election judges before 8:00 p.m. C.R.S. § 31-10-904.
Election Day — November 7, 2017
Last day for registered elector to appear at Clerk and Recorder's office to change
address. C.R.S. § 31-10-208.
Election judges to post at least 1 instruction card at each polling place. C.R.S. §
31-10-906.
Election judges to produce and open package containing ballots at the opening of
the polls in the presence of all election judges. C.R.S. § 31-10-904.
Judges must open the ballot box in presence of people there assembled, turn it
upside down and empty it and then lock it securely prior to opening of polls.
C.R.S. § 31-10-604.
Polls open at 7:00 a.m. and close at 7:00 p.m. Any qualified voters standing in
line at the close of the polls are permitted to cast their vote. C.R.S. § 31-10-601.
Last day to vote absentee ballots, and absentee ballots must be received before
7:00 p.m. C.R.S. § 31-10-1004(1).
Judges count ballots at close of polls. C.R.S. § 31-10-610.
Judges separate defective ballots and return to ballot box. C.R.S. § 31-10-612.
After all votes have been read and counted, judges file certificate and statement,
post abstract and deliver all supplies to Town Clerk. C.R.S. §§ 31-10-613; 31-10-
614, 31-10-615.
Ballot from active military or overseas voter must be postmarked by 7:00 p.m.
C.R.S. § 31-10-102.8(3).
3 days after election — November 10, 2017
Posted abstracts of votes may be removed. C.R.S. § 31-10-615.
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May 16, 2017 - Page 36 of 74
April 7, 2017
Page 5
8 days after election — November 15, 2017
Ballots from active military or overseas voters must be counted if received by close of
business. C.R.S. § 31-10-102.8(4).
10 days after the election — November 17, 2017
Last day for Town Clerk to open returns, make out abstracts of votes and issue
certified statement. C.R.S. §§ 31-10-1201; 31-10-1205.
Last day to request non -mandatory recount. C.R.S. § 31-10-1207(2).
15 days after election — November 22, 2017
Last day to complete mandatory and non -mandatory recount. C.R.S. §§ 31-10-1207(1)
and (3).
20 days after election — November 27, 2017
Last day to file election contest (10 days after expiration of period to request recount or,
if recount occurs, 10 days after conclusion of recount, whichever is later). C.R.S. § 31-
10-1303.
30 days after election — December 7, 2017
FCPA reports must be filed with the Town Clerk. C.R.S. § 1-45-108(2)(a)(II).
46 days after election — December 26, 2017 (December 23 is Saturday and December
25, 2017 is a holiday)
If no election challenges, signature forms may be destroyed. C.R.S. § 31-10-606(3).
6 months and one day after election — May 8, 2018
Election records (except nomination petitions) must be destroyed. C.R.S. § 31-10-616.
1 year and one day after election — November 8, 2018
FCPA reports may be destroyed (except for those submitted by elected candidates, which
must be kept for 1 year from date elected official leaves office). C.R.S. § 1-45-112(1)(b).
2 years and one day after election — November 8, 2019
Nomination petitions may be destroyed. C.R.S. § 31-10-302(7).
4/7/2017
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May 16, 2017 - Page 37 of 74
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Proposed Budget Calendar
ATTACHMENTS:
Description
Council 2018 Budget Timeline
TOWN Of9
May 16, 2017 - Page 38 of 74
Town of Vail
Proposed 2018 Budget Timetable
Budget Guidelines
Presentation of 2016 audit report to Council
Budget Retreat - special meeting
Guidelines distributed to department heads
Staff prepares departmental budgets
Town Manager reviews departmental budgets
VLMD Board review of 2017 Operating Plan
Budget Documentation and Reporting
First reading of 2016 Supplemental Number One
Second reading of 2016 Supplemental Number One
First reading of 2016 Supplemental Number Two
Second reading of 2016 Supplemental Number Two
VRA Supplemental - Resolution
06/06/17
08/15/17
08/16/17
08/16/17 to 08/31/17
09/01/17 to 09/15/17
09/19/17
04/02/17
05/02/17
06/20/17
07/11/17
07/11/17
First reading of 2017 budget ordinance
Second reading of 2017 budget ordinance
10/03/17
10/17/17
VLMD Resolution for VLMD Budget
TOV Resolution for VLMD Budget
Vail Reinvestment Authority Budget Resolution
First reading of mil levy certification ordinance
Second reading of mil levy certification ordinance
First reading of 2016 Supplemental Number Three
Second reading of 2016 Supplemental Number Three
10/17/17
10/17/17
10/03/17
11/21/17
12/05/17
12/05/17
12/19/17
May 16, 2017 - Page 39 of 74
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Memo future meeting topics (proposed and subject to change)
ATTACHMENTS:
Description
Memo Future Meeting Topics
TOWN Of9
May 16, 2017 - Page 40 of 74
TOWN OF VAIIL.
Memorandum
To: Mayor and Town Council
From: Patty McKenny, Town Clerk
Date: May 16, 2017
Subject: Proposed agenda topics for future meeting agendas
I. PURPOSE
The listing below reflects proposed topics to be scheduled at future Town Council meetings and
is informational only. Dates and topics are subject to change.
Proposed Date
Topics for Future Meeting Agendas Subject to Change
Regular Meeting
Booth Creek Park Celebration (11 AM UNTIL 12:30 PM BBQ) 6 -Jun
VRA meeting : 2017 supplemental budget 6 -Jun
VLHA Update 6 -Jun
CSE strategic plan update 6 -Jun
Colorado Snowsport Museum Capital Project Update 6 -Jun
Traffic Calming Presentation 6 -Jun
Traffic Impact Fee Ordinance (First Reading) 6 -Jun
Holy Cross Undergrounding Update 6 -Jun
2016 Financial Audit Report 6 -Jun
Regular Meeting
Outline of West Vail Master Plan Process 20 -Jun
VLMD meeting for a VLMDAC Update 20 -Jun
VEAC Joint Meeting w Town Council 20 -Jun
Vail App Update 20 -Jun
2017 mid-cycle Community Funding requests 20 -Jun
Supplemental Budget Ordinance 20 -Jun
Regular Meeting
July 4th meeting rescheduled to July 11th
no business items at this time
Regular Meeting
Sisterhood Exploration Visit with City of Yamanouchi, Nagano, Japan
(afternoon introduction meeting and evening attendance Hot Summer
Nights)
Red Sandstone Elementary School Capital Project Development
Agreement
18 -Jul
1 -Aug
Budget Retreat 15 -Aug
May 16, 2017 - Page 41 of 74
The list below shows other pending topics for consideration and will be scheduled in the near
future. The Town Council's priorities for 2017 are also identified as well as some upcoming
open houses and public meetings.
Proposed Future Topics for Council Meetings
*
*
*
Nature Center Update
Marriott Residence Inn Development Agreement
SDD Mountain View Application
Model Traffic Code Ordinance (First Reading)
* Open Lands Plan Update
* RBO Update
* Update on Historic Preservation Program
Ski Storage Update
Recognize Mikaela Shiffrin
*
*
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
2015-17 Council Action Plan Priorities
Vail Nature Center
Red Sandstone School - MOU
Chamonix Housing (Lottery selection at Donovan)
Outline of West Vail Master Plan Process
Deed Restriction Program
Sisterhood Programming (Nagano Japan)
Peer Resort Visit
Civic Master Plan (include Dobson Arena & Vail Municipal Building)
EGE Air Alliance
TIF Strategic Plan
IT Strategic Plan
May
May
3 -May
June
June
18 -Jul
2018 Budget Discussion
2018 Budget Discussion
2018 Budget Discussion
2018 Budget Discussion
2018 Budget Discussion
2017 Open House Meetings & Other
* Open Lands Meetings open house
* Audit for Certification for Sustainable Destination Community
Community Picnic at Bighorn Park
Community Picnic at Donovan Pavilion
Vail Fire Dept. Open House
*
*
Town of Vail
15 -Jun
7/15 - 7/22
25 -Jul
15 -Aug
7 -Oct
Page 2
May 16, 2017 - Page 42 of 74
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Invasive Plant Species Management with USFS Update
ATTACHMENTS:
Description
Memorandum
TOWN Of9
May 16, 2017 - Page 43 of 74
TOWN OF VAIL
Memorandum
To: Vail Town Council
From: Department of Public Works
Date: May 16, 2017
Subject: Town of Vail / U.S. Forest Service Weed Management Partnership
I. INTRODUCTION
During the summer of 2016, the Town of Vail and the U.S. Forest Service (USFS)
entered into a partnership to control the spread of noxious weeds along the town
boundary on USFS land. That partnership resulted in the treatment of more than 500
acres of native hillside. Staff proposes to continue the program in 2017 at a cost of
$15,000 using funds in the current weed management budget. The Participating
Agreement between the town and the USFS that was approved by Resolution #18,
Series 2016 is still binding, therefore, no new agreement is required.
II. BACKGROUND
By definition, a noxious weed is a non-native or "alien" plant that is listed on the State
Noxious Weed List. These plants are highly invasive and spread at an alarming rate,
usually to the detriment of native plants and wildlife. Infestations can, and have, quickly
spread to adjacent properties. Per the Town of Vail Noxious Weed Ordinance and the
Colorado Noxious Weed Act, all property owners, both public and private, must manage
noxious weeds on their property.
The town has aggressively managed noxious weeds on town -owned property over the
last 11 years. In addition, efforts to ensure that private property owners are managing
noxious weeds have increased over the last 2-3 years and are starting to make a positive
impact. However, in some areas of town, and particularly in the West Vail North
neighborhood, significant infestations of noxious weeds can be found in private yards and
native areas. In addition, the weeds have spread across the town boundary and onto the
native hillsides across the northern edge of Vail.
The natural areas surrounding Vail are important for wildlife, native plants and for the
quality of life of Vail's residents and guests. The loss of these areas to noxious weed
infestations would be detrimental to Vail. In recent years, USFS budgets have been
drastically cut and the Holy Cross Ranger District works with one full time and four
seasonal employees to manage over one million acres of forest property. Partnering with
the local office is the most effective way to ensure that the forest lands immediately
adjacent to Vail are properly managed to reduce the spread of these plants into new
areas and help return the currently infested areas into healthy ecosystems.
May 16, 2017 - Page 44 of 74
With this mind, the USFS engaged the Western Colorado Conservation Corps (WCCC),
a non-profit organization that works with land managers on projects such as trail
construction and maintenance, fuel mitigation and invasive species control. WCCC
applied for a grant through the National Forest Foundation for this project, but was not
successful. However, the USFS is working to supplement funding and will provide all
herbicides for the project. In addition, WCCC can perform the work at roughly 40% of the
hourly rate of the private commercial applicators. WCCC holds a commercial applicator
license with the Colorado Department of Agriculture and all staff on the specialized crew
are trained as applicators.
III. USFS/TOV PARTNERSHIP
The Partnership for 2017 will include:
• In 2017, the project will focus on weed management of approximately 1200 acres
between Davos and the Vail Public Works Facility
• The Town of Vail will fund project labor in an amount of $15,000 in 2017, same as
2016. The labor will include backpack spraying across rugged terrain by WCCC.
• The USFS will fund $7,500 towards labor and provide all herbicides for the project
• The available funding will provide for three weeks of work using crews of ten and
will target biennial thistles during the summer and yellow toadflax in the fall.
• The additional funding and reduced labor rates equate to 1,200 hours of work
compared to 319 in 2016.
• The USFS will inventory the hillside to determine the full extent of the project
• The existing Participating Agreement expires on December 1, 2017.
IV. WEED MANAGEMENT ACTIONS FOR 2017
These efforts are part of the larger Town of Vail Noxious Weed Management Plan which
also includes management of town -owned right-of-way, open space and park areas,
contact with property owners and public education via email, newspaper and the town's
website. In addition, for 2017, the town has again hired a Weed and Pest Management
Intern for the summer to assist with identification and management of infested areas.
V. STAFF RECOMMENDATION
Staff recommends the use of $15,000 of the existing weed management budget to
continue the 2016 Participating Agreement with the USFS to control the spread of
invasive plant species along the boundary between the town and the forest.
VI. ACTION REQUESTED BY COUNCIL
No action is required
Attachments:
• Photos (3 pages)
• Town of Vail Noxious Weed Ordinance (2004)
• Before and After images of weed management efforts in the Town of Vail
Town of Vail Page 2
May 16, 2017 - Page 45 of 74
Examples of noxious weed infestations between West Vail and Spraddle Creek along the north side
of 1-70. Weeds include musk thistle, plumeless thistle, yellow toadflax, and oxeye daisy.
Town of Vail
Page 3
May 16, 2017 - Page 46 of 74
Town of Vail
/ 1 •'7.1731:1111711 rI 3 MITI - . • • • • i111MMI T•=6•MMM
Page 4
May 16, 2017 - Page 47 of 74
Above: Steve Elzinga, USFS Weed Manager in the work area during 2016.
Below: Spray crew working on biennial thistles above West Vail in 2016
Town of Vail
Page 5
May 16, 2017 - Page 48 of 74
Town of Vail
Noxious Weed Ordinance (2004)
5-1-6: NOXIOUS WEEDS:
A. Plants Listed
All plants declared noxious weeds pursuant to the Town of Vail Weed Management
Plan, which shall be annually reviewed and updated in compliance with the Colorado
Revised Statutes, section 35-5.5-101 et seq., "the Colorado Noxious Weed Act".
B. Declaration of Nuisance
Any and all plants designated noxious weeds by the town are declared to be a public
nuisance. Such action may be taken as is available for nuisance abatement under the
laws of this state and the town, and as town council, in their sole discretion, deem
necessary.
C. Removal of Noxious Weeds Required By Property Owner
Property owners within the town shall be responsible for the elimination of noxious
weeds from their property within ninety (90) days of the effective date hereof. Such
removal shall be accomplished in an ecologically feasible and environmentally safe
manner in accordance with all applicable laws, ordinances, rules and regulations.
D. Enforcement
The town shall have the right to enter upon any premises, land, or place, whether
public or private, during reasonable business hours or upon proper notice for the
purpose of inspecting for the existence of noxious weeds, and shall have the right to
propose, implement or enforce the management of noxious weeds upon such lands in
accordance with the provisions of Colorado Revised Statutes sections 35-5.5-108.5
and 109.
E. Advisory Board
The Vail town council shall be the local advisory board for all state and local noxious
weed statutes, ordinances and regulations. The mayor shall be the chair and the
mayor pro tem shall be the secretary. A majority of the members of the board shall
constitute a quorum.
F. Penalty
Violation of this section shall be subject to penalty as provided in section 1-4-1 of this
code, in addition to any other remedies provided herein or allowed by ordinance, law,
rule, or regulation. (Ord. 6(2004) § 1: 1997 Code: Ord. 19(1993) § 1)
Town of Vail Page 6
May 16, 2017 - Page 49 of 74
Before and After
Weed Management Successes
Spraddle Creek hillside
Left: 2015 Musk Thistle
Right: 2016 after treatment
May 16, 2017 - Page 50 of 74
Vail Chapel
Above: 2015 Canada Thistle
Below: 2016 after treatment
May 16, 2017 - Page 51 of 74
Donovan Park Upper Bench
Above: 2007 Oxeye Daisy
Below: 2008 after treatment
May 16, 2017 - Page 52 of 74
West Vail north hillside
Left: 2015 Musk Thistle
Right: 2016 after treatment
May 16, 2017 - Page 53 of 74
Tract A — Bald Mountain
Above: 2014 Musk Thistle
Below: 2014 — same area, one day later after hand removal
May 16, 2017 - Page 54 of 74
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: CSE Meeting Minutes May 3, 2017 DRAFT
ATTACHMENTS:
Description
CSE Meeting Minutes May 3, 2017 DRAFT
TOWN IfO
May 16, 2017 - Page 55 of 74
TOWN OF VAIL
Commission on
Special Events
DRCrT
COMMISSION ON SPECIAL EVENTS MEETING
Vail Town Council Chambers
Wednesday, May 3, 2017 @ 8:30am
AGENDA:
Meeting materials can be accessed at the following link:
http://bit.ly/2on KdvM
CSE Members Present:
CSE Members Absent:
TOV Staff Present:
Others Present:
Mark Gordon
Kim Newbury Rediker
Marco Valenti
Alison Wadey
Barry Davis
Rayla Kundolf
Samantha Biszantz
Laura Waniuk, Event Liaison Specialist
Kelli McDonald, Economic Development Manager
Ernest Saeger, Special Events Coordinator
Lynn Martin, Bravo! Vail
Brooke Skjonsby, Vail Resorts
Jack Affleck, Affleck Photography
lan Warda, Burton
Whitney Heingartner, Burton
Marc Murphy, Burton
CSE Chair, Barry Davis, called the meeting to order at 8:27am.
Administrative Items
Approval of the Minutes of the CSE Meeting on April 5, 2017
Motion to approve the minutes of the CSE Regular Meeting on April 5,
as presented.
M/S/P: Valenti/Kundolf Unanimous. The motion passed 5-0 (Gordon and
Biszantz absent)
CSE Minutes
May 3, 2017 Page 1 of 7
May 16, 2017 - Page 56 of 74
Review financials: Refer to the spreadsheet.
Waniuk noted that Vail Yeti Hockey will recap in either June or July when their
owner can make it and their survey is complete. Waniuk also noted that Pink
Vail will recap in July.
Training for new RFP System:
Waniuk said July is the estimated training timeframe. Waniuk noted that at the
next CSE meeting the RFP interview process will be discussed. Kundolf asked
for Waniuk to provide feedback from last year's RFP interview process. Waniuk
noted she will provide the CSE with interview process options for this year.
Review of VEAC meeting neighborhood reports:
Waniuk noted to refer to VEAC minutes. McDonald said that it was a good
discussion and that Lionshead Merchants would like to see more events such as
GoPro Mountain Games and Farmers Market expand into Lionshead. McDonald
noted the underutilization of the Gerald R Ford Amphitheater. Wadey noted that
the Welcome Center is not cutting back their operating hours per Amanda Zinn's
Town Council presentation May 2.
Meeting Reminders:
o Joint meeting with VEAC on 5/9 @ The Antlers to present strategic plan
o VLMDAC on 5/18 @ The Antlers to present strategic plan
o Vail Town Council on 6/6 to present strategic plan
Waniuk noted that Gordon and Davis will present at the council afternoon
session. McDonald added that this may be moved to the evening session.
Gordon asked if Town Council formally adopts the strategic plan or if CSE adopts
it and is presented to the Council. McDonald will confirm.
Waniuk noted that she will present the strategic plan to ERC. McDonald
suggested members of the CSE attend and this maybe at a time when the CSE
can see the ERC process. Saeger noted that this may be best during the
summer once the strategic plan is presented to all other parties.
Event Recap:
*motion to release final funding disbursement required
2017 Burton US Open Snowboarding Championships
Please see presentation for further details.
Heingartner noted the success of the Burton pop-up shop at the bottom of the
slopestyle course in Golden Peak. Heingartner noted their Net Promotor Score
(NPS) was 66 and that Jen Bruno commented at Town Council yesterday that
this is a huge success. Heingartner noted that the industry standard for ROI per
dollar invested is $5.00 and that in Vail Burton produced $9.43. Valenti asked if
there was any data on how much the Burton app was utilized. Heingartner said
she didn't have the stats in front of her but it could be found in the full
presentation. McDonald noted that the Vail app gained more followers during the
Burton USO event than any other time. Waniuk noted the huge jump in NPS
CSE Minutes
May 3, 2017 Page 2 of 7
May 16, 2017 - Page 57 of 74
from 50 to 66. RRC does not include the staff and operations that come to town
so the ROI number is very conservative. Davis noted that Burton does a great
job of bringing businesses and retailers to town from a national level.
Heingartner noted that there were about 30 retailers in Vail. Davis added that the
Minturn event is great and includes a large group of excited people that become
brand ambassadors for life.
Motion to approve the final funding distribution 2017 Burton US Open
Snowboarding Championships
M/S/P: Kundolf/Wadey /Unanimous The motion passed 6-0 (Biszantz absent)
Review of 4/20 Brand Meeting: Please see presentation for further details.
Review revised CSE Five Year Strategic Plan (2018-2022):
Gordon asked if events are already required to adhere to certain environmental
standards. Saeger said yes, there is a green events checklist already included in
the permit that is required to be followed by events. Saeger noted that in town
staff are currently working with the Environmental team to create enforcement
policies.
Motion to approve the CSE Five Year Strategic Plan (2018-2022) with the
understanding that the correct dates will be updated
M/S/P: Kundolf/Rediker /Unanimous The motion passed 6-0 (Biszantz absent)
$10K RFP Review & Allocations:
Waniuk noted to look at the average score column which averages the scores
based on certain members recusing themselves. Kundolf asked why Rediker
has to recuse herself from the Affiliates Cup Golf Tournament. Rediker said she
does not have to recuse herself but is fine doing so because she is on the Vail
Recreation District Board. Valenti noted that Vail Centre's request was outside
this RFP scope because it is an educational program. Waniuk noted she
included all that were submitted. Wadey said she believes that the Vail Centre
program is a great way for businesses to grow their employees. Wadey added
that some courses were price restrictive and this one is affordable. Rediker
agreed that Vail Centre should be in the Education and Enrichment category and
not Community, Recreation, and Cultural category. Gordon agreed with Wadey
that it is a good course but that it falls in the Education and Enrichment category.
Davis believes that Vail Craft Beer Classic's proposed additional advertising
would not only be good for their event but also good for the Vail brand. Kundolf
agrees that marketing is a good reason to fund this new event that was open to
CSE guidance on moving their dates. Rediker said their use of the funds best
matched the scoring criteria goals. Wadey said that the money could help
smaller events in a profound way and that she would like to see, as a new event,
CSE Minutes
May 3, 2017 Page 3 of 7
May 16, 2017 - Page 58 of 74
what they could do with the $60,000 they've already been funded. Valenti
agreed with Wadey and that the dollars were coming too close to the event which
can be problematic. Kundolf asked Valenti for an example. Valenti said that
Spring Back to Vail was funded late. Davis asked if the Vail Craft Beer Classic
will spend all $10,000 toward marketing.
Davis said the Affiliates Cup Golf Tournament is a closed event and on a date
when we don't necessarily need an event. Wadey said it is a great industry
event that introduces people to Vail and encourages them to return for another
trip. Wadey said the $10,000 would be more meaningful to a smaller event's
success. Rediker noted Affiliates Cup Golf Tournament goes to a new golf
course each year and is purposely scheduled for a Friday so people come
Thursday and stay through Saturday. She said they rotate through 3-4 golf
courses and Vail hasn't been one of those because it has been under
construction. Waniuk read the Affiliates Cup Golf Davis confirmed that this event
is happening regardless of CSE funding. Valenti noted that within the golf
community that these are influencers that are coming and they would get to
experience our new golf clubhouse. Kundolf said it is a closed event and does
not follow our strategic plan. Kundolf added that the attendees are already
coming to Vail and will see the clubhouse anyway. Wadey noted that Kick It 3v3
is a closed event because teams have to qualify. Gordon noted that their
reasoning for the funding is that it will increase the number of influencers that are
attending it would make more sense. McDonald noted that the Vail Valley
Partnership could provide event funds and it qualifies under their requirements
stated by the VLMD. McDonald added that this fund is to offset costs for the
event and group. Gordon asked if the Vail Valley Partnership would be better to
fund it if the CSE endorsed it. McDonald said she believes so. Wadey noted
that this is an opportunity to be a better partner with the Vail Rec District and this
would show a good faith partnership as the CSE. Gordon asked how we can
make sure that the golf tournament contacts the Vail Valley Partnership. Waniuk
will send a memo to the VVP on behalf of the CSE. McDonald said the Vail Rec
District should contact the Vail Valley Partnership.
Waniuk read the Pioneer Weekend RFP. Gordon said the attendees are
influencers and community figures in Vail and that a small amount of dollars
would have a great impact on the event. Wadey said the excitement from the
attendees is incredible and they are the people who founded the town, built
lodges, and opened businesses. Wadey said that it brings in 1,200 people over
4 days with the demographic diversity being very compelling due to the number
of 40 somethings who were born here and want to come. Davis asked if the
$2,500 would be helpful for marketing. Waniuk said digital is inexpensive but
target marketing through mailings, newsletters, are good options for this
demographic. McDonald noted that 5 years ago the town did fund Pioneer
Weekend and in fact a good portion of the money was returned to the Town.
Waniuk read Vail Craft Beer Classic's RFP. Gordon asked if they got less than
$10,000 would they allocate it to media that is most efficient. Kundolf asked
CSE Minutes
May 3, 2017 Page 4 of 7
May 16, 2017 - Page 59 of 74
where Pioneer Weekend is currently getting their funding. Wadey said there was
seed funding from 5 years ago and ticket sales/registration fees would make up
the revenue. Kundolf suggested that the attendees of the weekend should get
together to help monetarily. Wadey noted that a portion of the money does go to
charity.
Waniuk read Snow Daze RFP. Davis asked if they could fund specifically to an
event. Skjonsby said yes. Valenti said we did not fund the full amount during the
FRP process and the needle could be moved with the additional programming.
Davis said he wants to give a real impact not sprinkle money. Kundolf suggested
funding a majority to Vail Craft Beer Classic because it is at the right time and
has potential to be an iconic event. Kundolf does not believe Affiliates Cup Golf
Tournament will be a big impact. Kundolf said majority to Vail Craft Beer Classic
and a minority to Pioneer Weekend. Rediker said she supports the 80/20 split
between Vail Craft Beer Classic and Pioneer Weekend. Rediker said $3,000 for
Snow Daze would not have the impact of bringing more people to town for the
event. Wadey believes that the funding would have more of an impact on
smaller events. Wadey said the town does benefit from Snow Daze but Vail
Resorts is the main beneficiary and that the event could happen regardless of
extra funding.
Gordon said there should be a formal vote for Vail Valley Partnership to provide
funding support to the Affiliates Cup Golf Tournament. Gordon said Pioneer
Weekend fits within the CSE goals and deserves a small amount. Gordon
agrees that Kundolf is in the neighborhood of 80/20 split between the Vail Craft
Beer Classic and Pioneer Weekend. Valenti noted that he is recused for Pioneer
Weekend because he is a member of the VCBA Board. Valenti said billboards
may not be a great return due to short window to event for Vail Craft Beer
Classic. Valenti said he agrees with Gordon and the CSE should suggest
funding the Affiliates Cup Golf Tournament to the Vail Valley Partnership. Valenti
said 70/30 split between Vail Craft Beer Classic and Snow Daze. Davis asked if
a billboard for a month is enough time for it to be impactful. Waniuk said yes,
they had an ad in the Wall St Journal and they have good reach and media
relationships. Davis said two separate motions to reflect the funding. Kundolf
motion to fund VCBC at $8,000, Rediker 2nd, Davis mentioned $7,500, 5-1
Wadey. Gordon motion to $2,000 to pioneer weekend, Rediker 2nd, unanimous
4-0 Wadey Valenti recused.
➢ Motion to send a letter of support of the Affiliates Cup Golf Tournament
to the Vail Valley Partnership strongly endorsing their contribution of
their field fees from the VLMD in an appropriate number
M/S/P: Gordon/Kundolf/Unanimous The motion passed 6-0 (Rediker recused,
Biszantz absent)
CSE Minutes
May 3, 2017 Page 5 of 7
May 16, 2017 - Page 60 of 74
➢ Motion to fund the Vail Craft Beer Classic an additional amount of
$8,000
M/S/P: Kundolf/Rediker/Wadey Opposed. The motion passed 5-1 (Biszantz
absent)
Motion to fund Pioneer Weekend in the amount of $2,000
M/S/P: Gordon/Rediker/Unanimous The motion passed 4-0 (Wadey and Valenti
recused, Biszantz absent)
Event Liaison Marketing Update: Please see presentation for further details.
Wadey asked that useful tips for large groups to call ahead and reserve or a list
of restaurants to be added to the list that Saeger is working on for sports
tournaments. Waniuk said Vail Lacrosse Shootout organizers would not want to
include the full list of restaurants because not all are advertising in the program.
Advertising in the program is a revenue driver for the tournament.
New Business and Community Input:
Kundolf said the Kids Adventure Games is sold out and is curious how many kids
are coming from outside of the Vail Valley. Waniuk noted that last year it was
70/30 outside vs. from Vail Valley. Waniuk noted expanding the event comes
down to staffing, location, and footprint. Davis does believe it is an awesome
headline that they sell out 3 months in advance. Wadey noted that even if local
kids are participating, grandparents and family members are coming to town that
are staying in hotels. Rediker said it is not fair for Kids Adventure Games to
open up 50 more spots a couple weeks before the event. Rediker said staffing
needs to be addressed in their future funding request because they rely on
volunteers. Kundolf suggested that the parents of the kids participating receive
10% off for volunteering. Waniuk noted that their Vail event is the only one that
is sold out compared to all their other mountain resort town events. Rediker
suggested they could partner with someone to have a family concert.
Gordon said the concert venue of Spring Back to Vail was great. Gordon also
noted that the roller derby was a great event. Davis believes the event could
grow in the future. Wadey noted the funding was for the potential of their event
and that the timing of the weekend after the mountain closed. Rediker said the
crowd was a good size and they continued to educate attendees on the sport and
event. Waniuk noted it was a good use of Dobson after the ice is closed.
McDonald noted the discussion to move Spring Back to Vail to March and why it
was moved from closing weekend. McDonald noted that Brooke Skjonsby said
they are looking at both Spring Back to Vail and Snow Daze to evaluate future
dates. Rediker noted that when Easter is in March, Spring Back is not needed to
draw guests. Wadey noted that the 3rd week of March will be the troubled week
in 2018 because it is in between spring break and Easter. Rediker said she
attended the Mountain Travel Symposium and it was said to expect a decrease
in international travelers. Rediker added that exchange rates are down and not
CSE Minutes
May 3, 2017 Page 6 of 7
May 16, 2017 - Page 61 of 74
improving. Rediker added that Canada is more attractive for their exchange rate.
The political climate in America is a detractor for international visitors. Wadey
said that Vail is not friendly to groups due to costs. McDonald noted the average
daily rate has increased and its not that Vail doesn't want the groups, it's the
price point at which they can afford. Rediker said it is not just average daily rate
but includes package costs such as lift tickets, food & beverage, and the value of
Vail is not rated well currently. Kundolf added that the established Mexican
community is still here and coming but other than that it is in decline. Gordon
asked if Hotel Talisa has opening date yet. McDonald said soft opening in May
and full in late June or July.
➢ Motion to adjourn at 10:45am.
M/S/P: Kundolf/Valenti Unanimous. Motion passed 6-0 (Biszantz absent)
CSE Minutes
May 3, 2017 Page 7 of 7
May 16, 2017 - Page 62 of 74
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: VEAC Minutes May 9, 2017
ATTACHMENTS:
Description
VEAC Minutes May 9, 2017
TOWN Of9
May 16, 2017 - Page 63 of 74
Vail Economic Advisory Council (VEAC)
May 9, 2017
MEETING MINUTES
Packet materials found here: http://bit.ly/2p2rCKo
VEAC Members Present:
Bob Ford, Greg Moffet, Brian Nolan, Matt Ivy, Mark Gordon, Jean Alexander,
Chris Romer, Mike Glass, Matt Morgan, Jenn Bruno, Laurie Mullen, Alison
Wadey, Kim Newbury-Rediker, Kristin Kenney -Williams
Town of Vail Staff Present:
Kelli McDonald — Economic Development Manager, Laura Waniuk - Event Liaison
Specialist, Kathleen Halloran — Finance Director, Patty McKenney — Acting Town
Manager, Ernest Saeger — Special Events Coordinator, Dwight Henninger — Chief of
Police, George Ruther — Director, Community Development
Others Present:
Kaytia King - FWD.us, Carol Saade - FWD.us, Louis Bieker- 4240, Tom Braun — Braun
Associates, Chris Creemer - lntrawest
Financial Report, Kathleen Halloran (15 minutes)
Revenue Highlights
Upon receipt of all sales tax returns, March collections are estimated to be down 14.2%
from last year. Year to date is down 7.4% from the prior year. Easter was in March in
2016. RETT collections through April 26 total $2,025,928 up 34.2% from this time last
year.
Nolan requested a more comprehensive comparison, YoY and previous years 2014-
2017 as well to compare to 2015 due to the World Championships, also including
occupancy.
Romer reported on March occupancy 72.5% last year and this year was 69% this year.
ADR was up 20% and in 2014 vs. 2017.
Town Manager's Report, Patty McKenny (15 minutes)
Town Manager Search
• Search is continuing, working with same consultant. Will target some specific
candidates and continue the interview in the next couple months.
STR (Short Term Rentals)
• The council reviewed results from DestiMetrics, they were able to listen to a lot of
information about STR and where Vail fits in comparison to other mountain resort
VEAC Meeting — May 9, 2017 Page 1 of 3
May 16, 2017 - Page 64 of 74
communities. Alexander said that online reviews may provide organic feedback
on quality and STR may end up being policed by guests.
Construction
• Ski Museum — moving forward
• Slifer Square — project on hold
• Red Sandstone Parking Garage project — is moving forward with design.
Approval of up to $1.3 million for construction. Further information is found on the
vailgov.com website.
• Grocery Store — opening in the Tree Tops building in the near future.
Consideration given to sidewalk configuration.
• Groundbreaking Ceremony — Chamonix project on Tuesday, May 16 at 11:30am.
• Chamonix Lottery — 80 people qualified to win one of 32 units.
• Booth Creek Park improvements — June 1 will be a celebration there
• Chamonix Camera — "Cham Cam" will be up on and running this week to show
progress of construction.
Budget
• Schedule has been set by Halloran for 2018 budget cycle.
Economic Development Proclamation
• This week is the Colorado Economic Development week proclaimed by Vail
Town Council and Colorado Governor Hickenlooper.
Redevelopment of the Hill Building, George Ruther & Louis Bieker (30 minutes)
Please see presentation for complete overview. Recently bought and sold by a family.
It's a true renovation of a building in town. Ed Anderson and his wife Linda Cabot didn't
want major changes at the base of Vail Mountain, they want to preserve the building
and renovate this project to make people proud of what is there. They hope to create a
chalet style, simple, but beautiful building. They want to honor the traditions of the
previous history in Vail. On the environmental side, they plan to have a LEED certified
building. Bieker said they are currently working through the PEC and DRB processes.
The building goes back to the earliest days of Bridge Street. It will be an 18 month build
beginning in Fall. Retail space stays open through most of the construction.
Immigration Discussion, Dwight Henninger & Kaytia King (30 minutes)
Please see FWD.us and other documents for further information. Henninger provided
an overview of the strategy of creating a group focused on immigration. The group has
been in place for 7 years now. They work in conjunction with Catholic Charities to
increase trust of the law enforcement community. The group focuses on how to build a
better trusting relationship with the immigrant groups. They started learning about
immigration and issues surrounding that community. Providing accurate information to
parties that are impacted is key for a successful program.
Gordon asked if the only time when names are reported to the Federal Government is
when they are physically in custody. Henninger replied yes, that's correct. Henninger
VEAC Meeting — May 9, 2017 Page 2 of 3
May 16, 2017 - Page 65 of 74
expressed interest in integrating the business community members from Vail into the
program.
King and Saade representatives from FWD.us presented an overview of their program.
This organization was founded by leaders in the tech industry. There are 500,000
immigrants in Colorado. In District 2 there are 50,000 immigrants. There are backlogs of
up to 25 years waiting time for immigration applications. There are about 160,000
undocumented people in Colorado. DACA (Deferred Action for Childhood Arrivals) or
Dreamers is the program for people who were brought to the USA as children under the
age of 16 and are undocumented. Website for people looking for information on
immigration called Informed Immigrant. Immigrant Heritage Month is June 2017.
CSE Strategic Plan, CSE Members & Laura Waniuk (20 minutes)
Please see presentation. CSE Members and Waniuk presented updates to 2012 plan.
Updates included education and enrichment programs, new scoring criteria, Net
Promoter Score language, changes to town staff and roles, event review requirements,
measuring progress and success metrics, environmental requirements and conclusion.
Citizen Input (5 minutes) — N/A
Other Business (5 minutes)
VCBA Summer Kickoff meeting on June 1
Next Meeting:
Tuesday, June 20, 2017 — estimated start time 1:OOpm
With Town Council in council chambers
VEAC Meeting — May 9, 2017 Page 3 of 3
May 16, 2017 - Page 66 of 74
TOWN Of9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Colorado Snowsports Museum and Hall of Fame Capital Project Updat
ATTACHMENTS:
Description
Colorado Snowsports Museum and Hall of Fame Memorandum
May 16, 2017 - Page 67 of 74
TOWN OF VAIL'
Memorandum
TO: Town Council
FROM: Finance Department, Public Works Department
DATE: May 16, 2017
SUBJECT: Colorado Snowsports Museum and Hall of Fame Project Update
1. SUMMARY
During Council's discussion of the budget supplemental on May 2nd, questions were raised about the
$500,000 appropriated for the Ski Museum's renovations in relation to a revised project scope that
was presented to Council earlier that day. In response to a request for more detailed information on
the revised plans to remodel the Colorado Ski Museum, staff received emailed information from Susie
Tjossem, Executive Director (who is currently out of town until May 24). At her request, staff is
bringing this information to Council now, rather than waiting for the June 6th meeting.
11. BACKGROUND
During the 2016 Budget process, the Ski Museum was granted a capital contribution of $500,000 from
Town Council. As noted in the contribution letter to the Museum, the contribution is "to be used
towards the expansion and remodel of the Colorado Ski Museum. Contribution is contingent upon it's
usage for only capital infrastructure and can not be used towards tenant finishes or museum exhibits.
This contribution is also conditional upon those dollars as a "last in" contribution to meet total project
costs." At the time of the budget hearings, the project scope included an expansion of 650 square
feet, removal of drop ceilings, and installation of cutting-edge museum technology and exhibits. The
total project budget of $2,563,766 was split between $1,274,266 for construction -related costs and
$1,289,500 for exhibit / interior tenant finishes. The town's $500,000 contribution represented 39% of
the construction -related costs.
When the Museum obtained a hard bid for construction in November 2016, they were met with a 50%
increase in costs, or total project estimate of $1,913,705. Due to the large increase, the Museum
board developed a revised plan to stay within the original $1,275,000 capital project budget
(construction -related costs only) while keeping with the original goals for the renovation. Please refer
to Attachment A, which shows the original cost estimate of $1,274,125, the hard bid of $1,913,705
and finally the revised plan of $1,175,544. The revised plan includes a remodel of the airlock entry
into usable exhibit space, moving the entry to align with visitor flow patterns, eliminating the aged drop
ceilings, moving and remodeling the 24 year old bathrooms and kitchen (ADA compliant) and moving
the gift shop space. By deploying the double door airlock space to exhibit space, the Museum gained
187.5 new square feet and 314 of circulation space was eliminated. The 314 of eliminated square
footage provided a cost savings of $650,000, bringing the bid cost back down to original estimates of
$1.2M. Under the revised plan, the town's $500,000 represents 42% of construction -related costs.
May 16, 2017 - Page 68 of 74
III. DISCUSSION
Funding Level
Based on the additional information gathered, it appears that the town's contribution of $500,000 is
not significantly different than the pro -rata amount approved in 2016 (a 3% increase). The Museum
was able to trim $650,000 from the project by eliminating 314 square feet of expansion.
Does Town Council have further questions or concerns relating to the planned changes to the
Museum's remodel?
Funding Timing
The contribution from Town Council indicated that the town's funds would be "last in". Staff is
requesting clarification of this term in fairness to the Museum as they will need to chart out cash flow
of the project. In staff's opinion, this term could mean two things:
• The town makes a payment after all other pledges and financing are collected, or
• The town makes a payment after bank financing or loan is in place and 100% of the
pledges needed are confirmed in writing.
The second option allows the Museum to obtain funding sooner however staff recommends that the
town require documentation of both bank financing and pledges prior to making payment. This
conservative approach is appropriate given the Museum's dependency on donations to cover the cost
of the project.
IV. REQUEST OF COUNCIL
Staff and the Museum provided additional information on the revised plans for renovations. The
Museum is requesting confirmation from Council regarding the $500,000 contribution from the town
that was previously granted back in 2016.
Staff is also requesting that Town Council clarify the requirement of "last -in", specifically with a
request for documentation that supports both bank financing and pledges prior to making a payment.
- 2
May 16, 2017 - Page 69 of 74
Colorado Ski & Snowboard Museum Transformation Capital Pro ect Budget
Sub Total
$ 1,012,500
Building Permit & Plan Review Fees
2014
Demolition and Protection of Finishes
$ 53,588
Concrete
$ 9,000
Masonory
$ 14,191
Structural Steel
$ 14,906
Rough Carpentry
$ -
Interior Trim -Cabinets
$ 105,359
Exterior Envelope-Stucco/FIFS Repairs,
Waterproofing/Roofing
$ 44,246
Fireproofing repair allowance
$ -
Windows, Doors & Hardware, Appliances
$ -
Retail Fixtures/Office FFE
$ 89,903
Drywall and framing
$ -
Painting
$ 10,000
Flooring -Wood, Stone, Carpet LVT
$ 79,967
Signage allowance
$ 23,500
Fire Sprinkler
$ -
Mechanical
$ 72,500
Electric and Fire Alarm
$ 72,500
Existing MEP Repair Allowance
$ 5,975
Fire Rating Code Repair Allowance
$ 98,979
GC General Conditions & General
Requirements
$ 98,979
Preconstruction Services
$ -
Preconstruction Reimbursable
$ 41,684
Design & Engineering Fees
$ 41,684
Owner's Project Contingency
$ 122,500
Warranty Reserve
$ 155,067
General Liability Insurance
$ 155,067
Builders Risk Insurance
$ 10,000
SDI Insurance
$ 15,000
Performance and Payment Bond
$ 15,000
CM/GC Fee
$ 56,345
Sub Total
$ 1,012,500
Building Permit & Plan Review Fees
$ 40,500
City Imposed Impact Fees
$ 53,588
Site Development Fees
$ 9,000
Water Connection Fees
$ 14,191
Electrical Primary Fee
$ 14,906
Taxes (Gross Receipts, Sales, Use,
Country, City, etc.
$ -
Construction Materialas Testing and
Inspection
$ 105,359
Sub Total
$ 40,500
Estimating Contingency
Construction Contingency
$ 121,125
Escalation
Sub Total
Architecture & Engineering
Total Construction Project Costs
Condit Exhibits/AV
CSSM Direct (artifact moving, storage,
staff time and consultants)
Total Transformation Project Cost
TOV Contribution
TOV % of Overall Project Cost
$ 121,125
11/1/2016
TOV
CSSM
$ 53,588
$ 44,588
$ 9,000
$ 16,691
$ 14,191
$ 2,500
$ 14,906
$ 14,906
$ -
$ 105,359
$ 105,359
$ -
$ 44,246
$ 44,246
$ -
$ 15,000
$ -
$ 15,000
$ 89,903
$ 89,903
$ -
$ 10,000
$ 10,000
$ 10,000
$ 79,967
$ 56,467
$ 23,500
$ 205,000
$ -
$ 205,000
$ 72,500
$ 72,500
$ 72,500
$ 19,767
$ 5,975
$ 13,792
$ 98,979
$ -
$ 98,979
$ 10,000
$ -
$ 10,000
$ 41,684
$ 41,684
$ 41,684
$ 245,000
$ 122,500
$ 122,500
$ 155,067
$ 155,067
$ 155,067
$ 10,000
$ 10,000
$ 10,000
$ 15,000
$ 15,000
$ 15,000
$ 164,648
$ 56,345
$ 108,303
$ 8,003
$ 2,721
$ 5,282
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ 2,385
$ 816
$ 1,569
$ 19,883
$ 6,804
$ 13,079
$ 2,861
$ 979
$ 1,882
$ 15,906
$ 5,443
$ 10,463
$ -
$ -
$ -
$ 95,437 $ 32,660 $ 62,777
$ 1,611,780 $ 603,903 $ 1,007,877
$ 51,883
$ 17,755
$ 34,128
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ 10,000
$ 5,000
$ 5,000
$ 61,883 $ 22,755 $ 39,128
$ 54,883
$ 18,782
$ 36,101
$ 54,973
$ 18,872
$ 36,101
$ 30,186
$ 10,330
$ 19,856
$ 140,042 $ 47,984 $ 92,058
$ 100,000 $ 100,000 $ 50,000 $ 50,000
$ 1,274,125
$ 1,084,500
Phased
Approach
1/1/2017
TOV
CSSM
$ -
$ -
$
$ -
$ -
$
$ -
$ -
$
$ -
$ -
$
$ -
$ -
$
$ 15,000
$ 15,000
$ -
$ 5,000
$ 5,000
$ -
$ 10,000
$ 10,000
$ -
$ 23,500
$ 23,500
$ -
$ 205,000
$ -
$ 205,000
$ 72,500
$ 72,500
$ -
$ 13,752
$ -
$ 13,752
$ 75,000
$ -
$ 75,000
$ 10,000
$ -
$ 10,000
$ 41,684
$ 41,684
$ -
$ 120,000
$ 120,000
$ -
$ 155,067
$ 155,067
$ -
$ 10,000
$ 10,000
$ -
$ 15,000
$ 15,000
$ -
$ 100,000
$ 50,000
$ 50,000
$ 8,003
$ 4,002
$ 4,002
$ -
$ -
$
$ -
$ -
$
$ -
$ -
$
$ 1,000
$ 1,000
$ -
$ 13,709
$ 13,709
$ -
$ 1,882
$ 1,882
$ -
$ 10,463
$ 10,463
$ -
$ -
$ -
$ -
$ 60,000 $ 30,000 $
30,000
$ 966,560 $ 578,807 $ 387,754
$ 34,128
$ 34,128
$
$ -
$ -
$
$ -
$ -
$
$ -
$ -
$
$ -
$ -
$
$ -
$ -
$
$ 5,000
$ 5,000
$ -
$ 39,128 $ 39,128 $
$ 25,000
$ 12,500
$ 12,500
$ 25,000
$ 12,500
$ 12,500
$ 19,856
$ 9,928
$ 9,928
$ 69,856 $ 34,928 $
x
34,928 x
$ 100,000 $ 50,000 $ 50,000 x
$ 1,913,705 $ 724,642 $ 1,189,063 $ 1,175,544 $ 702,863 $ 472,682
$ 1,084,500 $ - $ 1,084,500
$ 205,000 $ 205,000 $ - $ 205,000
$ 2,563,625
$ 3,203,205 I $ 724,642 I $ 2,478,563
$ 500,000 $ 500,000
20% 16%
$ 1,084,500 $ $ 1,084,500
$ 205,000 $
$ 205,000
$ 2,465,044 I $ 702,863 I M. 1,762,182
$ 500,000
20%
May 16, 2017 - Page 70 of 74
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May 16, 2017 - Page 71 of 74
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May 16, 2017 - Page 72 of 74
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II
TOWN Of9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Executive Session, pursuant to: 1) 2) C.R.S. §24-6-402(4)(e) - to determine
positions, develop a strategy and instruct negotiators, Regarding: Town Manager Search and
Potential Real PropertyAcquistion; 2) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific
legal questions; Regarding: Amended and Restated Parking Capital Investment Agreement,
Delponte v. Town of Vail, Case No. 15 -CA -1835 and Colorado Firefighter Safety Act
PRESENTER(S): Matt Mire, Town Attorney
May 16, 2017 - Page 73 of 74
VAIL TOWN COUNCILAGENDA MEMO
ITEM/TOPIC: Recess 4:00 p.m.
TOWN Of 9
May 16, 2017 - Page 74 of 74