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HomeMy WebLinkAbout2017-05-16 Agenda and Supporting Documentation Town Council Afternoon Regular MeetingVAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 11:30 AM, May 16, 2017 TOM Of UAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. Site Visits 1.1. Chamonix Vail Celebration 60 min. Ground breaking celebration begins at 11:30 a.m. on-site at 2310 Chamonix Road Presenter(s): Town of Vail, Triumph Development, RA Nelson Background: Chamonix Vail is West Vail's newest neighborhood with construction beginning on 32 mountain -modern town homes this month. The project is sponsored by the Town of Vail. Both Triumph Development and RA Nelson will manage the construction of the housing units. Completion of the project is slated for 2018 when the units will be offered to Eagle County residents and families through a recent lottery process. 2. Break 2.1. Town of Vail's regular afternoon meeting begins at 1:00 p.m. at Vail Municipal Building 3. DRB / PEC Update 3.1. DRB/PEC Update Presenter(s): Chris Neubecker, Planning Manager 4. Interviews for Boards and Commissions 4.1. Interviews for Local (Liquor) Licensing Authority Presenter(s): Patty McKenny, Town Clerk Action Requested of Council: Appointments will be made during the evening meeting. Background: The Town Council will interview and make appointments to three two-year terms to the Vail Local (Liquor) Licensing Authority, a five - member board responsible for the review and licensing of locations within the Town to sell alcoholic liquors and fermented malt beverages in accordance with said Colorado Statutes, i.e. the Colorado Liquor, Beer Code, and Special Events Permits and the Colorado Liquor Rules. 5. Information Update 5 min. 30 min. May 16, 2017 - Page 1 of 74 5.1. Preview of November 7, 2017 Municipal Election Calendar 5.2. Proposed Budget Calendar 5.3. Memo future meeting topics (proposed and subject to change) 5.4. Invasive Plant Species Management with USFS Update 5.5. CSE Meeting Minutes May 3, 2017 DRAFT 5.6. VEAC Minutes May 9, 2017 5 min. 6. Matters from Mayor, Council and Committee Reports 6.1. Colorado Snowsports Museum and Hall of Fame Capital Project Updat 10 min. 7. Executive Session 7.1. Executive Session, pursuant to: 1) 2) C.R.S. §24-6-402(4)(e) - to determine positions, develop a strategy and instruct negotiators, Regarding: Town Manager Search and Potential Real Property Acquistion; 2) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions; Regarding: Amended and Restated Parking Capital Investment Agreement, Delponte v. Town of Vail, Case No. 15 -CA -1835 and Colorado Firefighter Safety Act Presenter(s): Matt Mire, Town Attorney 8. Recess 8.1. Recess 4:00 p.m. 150 min. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. May 16, 2017 - Page 2 of 74 TOWN IfO VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Chamonix Vail Celebration Ground breaking celebration begins at 11:30 a.m. on-site at 2310 Chamonix Road PRESENTER(S): Town of Vail, Triumph Development, RA Nelson BACKGROUND: Chamonix Vail is West Vail's newest neighborhood with construction beginning on 32 mountain - modern town homes this month. The project is sponsored by the Town of Vail. Both Triumph Development and RA Nelson will manage the construction of the housing units. Completion of the project is slated for 2018 when the units will be offered to Eagle County residents and families through a recent lottery process. May 16, 2017 - Page 3 of 74 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Town of Vail's regular afternoon meeting begins at 1:00 p.m. at Vail Municipal Building May 16, 2017 - Page 4 of 74 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description May 3, 2017 DRB Meeting Results May 8, 2017 PEC Meeting Results TOWN Of9 May 16, 2017 - Page 5 of 74 TOWN OFD MEMBERS PRESENT Bill Pierce Rollie Kjesbo Doug Cahill Peter Cope Andy Forstl DESIGN REVIEW BOARD AGENDA PUBLIC MEETING May 3, 2017 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS ABSENT PROJECT ORIENTATION 1:OOpm SITE VISITS 1 Gondola One Signage, Vail Corp 2. Story Residence, 3230 Katsos Ranch Road 3. Leader Residence, 4515 Bighorn Road 4. Gordon Residence, 5185 Main Gore Drive 5. Vintage Restaurant, 12 Vail Road Unit 1 6. Hintz Residence, 777 Potato Patch Drive Unit A MAIN AGENDA 3:OOpm 1. Vail Corp. DRB17-0093 Final review of a sign (Operations) Tract E, Vail Village Filing 5 Applicant: Vail Corp., represented by Jeff Babb ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 Jonathan 2. Vintage Restaurant DRB17-0125 Jonathan Final review of an exterior alteration (awning) 12 Vail Road Unit 1/Lot N & 0, Block 5D, Vail Village Filing 1 Applicant: 12 Vail Road LLC, represented by Laurance Broderick ACTION: Approve with Conditions MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 CONDITION(S): 1. The existing red awnings on the second floor, south and west elevations, shall be removed or shall be painted to exactly match the color of the new proposed fabric awnings for the Vintage Restaurant. 3. Hintz Residence DRB17-0124 Final review of addition 777 Potato Patch Drive Unit A/Lot 20, Block 1, Vail Potato Patch Filing 1 Applicant: Jurgen Hintz, represented by LKSM Design ACTION: Approve with Conditions MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 CONDITION(S): 1. Changes to deck railings are not approved with this application. Page 1 Jonathan May 16, 2017 - Page 6 of 74 2. The bump out over the garage shall be dimensionally consistent with the existing bump out. 3. The garage door for the other unit shall either be replaced to match or painted to match the new garage door, prior to requesting any final inspections. 4. Story Residence DRB17-0102 Final review of change to approved plans (landscaping) 3230 Katsos Ranch Road/Lot 3, Block 1, Vail Village Filing 12 Applicant: Mark Story, represented by Martin Manley Architects ACTION: Table to May 17, 2017 MOTION: Kjesbo SECOND: Forstl 5. Leader Residence DRB17-0101 Final review of an exterior alteration (deck/chimney) 4515 Bighorn Road/Lot 6 & 7, Block 1, Bighorn 3rd Addition Applicant: Charles Leader, represented by LMS Construction ACTION: Table to May 17, 2017 MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 VOTE: 5-0-0 6. JM Aspen Holdings LLC DRB17-0117 Final review of an exterior alteration (patio) 4937 Juniper Lane/Lot 4, Block 4, Bighorn 5th Addition Applicant: JM Aspen Holdings LLC, represented by Martin Manley Architects ACTION: Table to May 17, 2017 MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 7. Gordon Residence DRB17-0118 Final review of new construction (SFR) 5185 Main Gore Drive/Lot 18, Vail Meadows Filing 1 Applicant: Kenneth Gordon, represented by Tom Cole Architect ACTION: Approve MOTION: Kjesbo SECOND: Forstl STAFF APPROVALS SLP Vail LLC B17-0111 Final review of an exterior alteration (re -roof) 3994 Bighorn Road/Lot 2, Gore Creek Park Subdivision Applicant: SLP Vail LLC, represented by Mountain Roofing & Repair Mill Creek Circle LLC DRB17-0034 Final review of an exterior alteration (firepit/bbq/landscaping) 328 Mill Creek Circle/Lot 4, Block 1, Vail Village Filing 1 Applicant: Mill Creek Circle LLC, represented by Berglund Architects Hotel Talisa DRB17-0086 Final review of a sign (sign program) 1300 Westhaven Drive/Unplatted Applicant: Hotel Talisa, represented by Mauriello Planning Group Dreyer Residence DRB17-0110 Final review of an addition 4770 Bighorn Road Unit 2H (Racquet Club Townhomes)/Unplatted Applicant: Margarita Dreyer, represented by Scott Schmidt Page 2 VOTE: 5-0-0 Chris Matt Matt Matt J.R. Jonathan Chris Matt May 16, 2017 - Page 7 of 74 Johnson Residence DRB17-0111 Final review of an exterior alteration (pavers) 1106 Hornsilver Circle/Lot 9, Block 6, Vail Village Filing 7 Applicant: Sherry Johnson, represented by Nedbo Construction Gore Creek Drive LLC DRB17-0121 Final review of an exterior alteration (A/C) 174 Gore Creek Drive/Lot 1, Lodge Subdivision Applicant: Gore Creek Drive LLC, represented by SRE Building Associates 5147 Gore Circle LLC DRB17-0122 Final review of a change to approved plans (landscaping) 5147 Gore Circle/Lot 14, Block 3, Bighorn 5th Addition Applicant: 5147 Gore Circle LLC, represented by Greg Cummings Barrett Residence DRB17-0126 Final review of a change to approved plans (landscaping) 1417 Vail Valley Drive/Lot 7, Block 3, Vail Valley Filing 1 Applicant: Karen Barrett, represented by Andy Henkes Vail Mountain School DRB17-0127 Final review of an exterior alteration (re -stain) 3000 Booth Falls Road/Lot 1, Vail Mountain School Subdivision Applicant: Vail Mountain School, represented by Brian Counselman Arrabelle at Vail Square LLC DRB17-0128 Final review of a sign (window) 675 Lionshead Place/Lot 1 & 2, Lionshead Filing 6 Applicant: Arrabelle at Vail Square LLC, represented by Scott Speedy One Vail Place Commercial LLC DRB17-0129 Final review of a sign (window) 244 Wall Street/Lot A & C, Block 5C, Vail Village Filing 1 Applicant: One Vail Place Commercial LLC, represented by Marco Valenti Pitkin Residence DRB17-0131 Final review of an exterior alteration (window, door) 95 Forest Road/Lot 32, Block 7, Vail Village Filing 1 Applicant: Edward & Judith Pitkin, represented by Current Architects Lipp Residence DRB17-0133 Final review of an exterior alteration (windows) 434 Gore Creek Drive F2 & F3 (All Seasons)/Lot B, Block 3, Vail Village Filing 5 Applicant: Robert Lipp, represented by Nedbo Construction GJR Partners LLC DRB17-0135 Final review of an exterior alteration (NC Condenser) 174 Gore Creek Drive Unit 245 & 343/Lot 1, Lodge Subdivision Applicant: GJR Partners LLC, represented by SRE Building Associates Ajlouny Residence DRB17-0136 Final review of an exterior alteration (deck) 1835 West Gore Creek Drive/Lot 20, Vail Village West Filing 2 Applicant: Norma Ajlouny, represented by The MJ Mueller Company Page 3 Matt Matt Matt Matt Jonathan Jonathan Jonathan Jonathan Matt Jonathan Jonathan May 16, 2017 - Page 8 of 74 Cohen Residence DRB17-0137 Final review of an exterior alteration (hot tub) 1 Vail Road Unit 9205 (Four Seasons)/Lots A-2, Vail Village Filing 2 Applicant: Onevail LLC Helen Cohen, represented by KH Webb Architects Marsico Residence DRB17-0145 Final review of an exterior alteration (landscaping) 362 Mill Creek Circle/Lot 9, Block 1, Vail Village Filing 1 Applicant: Thomas Marsico, represented by Ceres Landcare El Halcon Residence DRB17-0140 Final review of an exterior alteration (roof) 295 Forest Road/Lot20, Block 7, Vail Village Filing 1 Applicant: El Halcon Vail LLC, represented by KH Webb Architects Dorward Residence DRB17-0148 Final review of an exterior alteration (gas line) 1514 Buffehr Creek road D31/Parcel A, Lions Ridge Filing 2 Applicant: Sharron Dorward Jonathan Chris Jonathan Jonathan The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. Page 4 May 16, 2017 - Page 9 of 74 TOWN Ore) PLANNING AND ENVIRONMENTAL COMMISSION May 8, 2017, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 1. Call to Order Members Present: Brian Gillette, Pam Hopkins, Ludwig Kurz, John Ryan Lockman, Karen Perez, John Rediker, and Brian Stockmar 2. Site Visits: a. Hill Building — 254 & 311 Bridge Street b. Gasthof Gramshammer — 231 Gore Creek Drive (postponed) 3. A request for review of a Variance, pursuant to Section 12-7B-16, Landscaping and Site Development, Vail Town Code, to allow for a reduction in landscape area, located at 231 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0009) Applicant: Gasthof Gramshammer Inc, represented by Gies Architects Planner: Matt Panfil Motion: Table to May 22, 2017 First: Kurz Second: Gillette Vote: 7-0-0 4. A request for review of an Exterior Alteration, pursuant to Section 12-7B-7, Exterior Alterations or Modifications, Vail Town Code, to allow for a renovation, located at 254 and 311 Bridge Street (Hill Building)/Lots C & L, Block 5C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0010) - 60 min Applicant: Mt. Belvedere 45 LLC and 43-45 Riva Ridge LLC, represented by Braun Associates Planner: George Ruther Motion: Continue to May 22, 2017 First: Gillette Second: Kurz Vote: 7-0-0 George Ruther, Director of Community Development, introduced the project. The proposal complies with the underlying Commercial Core 1 District zoning regulations, the Vail Village Master Plan, and the Vail Village Urban Design Guide Plan. The application is unique in that it is a renovation of similar bulk, mass, and scale rather than a complete demolition with new construction. The exterior will undergo significant changes. There will be a slight increase in the amount of landscaping, but two overgrown spruce trees will be removed due to their proximity to the structure. The building is located within three view corridors. The applicant will provide more information about any potential encroachments into the view corridors. Should there be any encroachments, the applicant can either request an amendment to a view corridor or request an encroachment into the view corridor. The exterior of the building has not changed significantly over the last 20 years. Ruther referenced a memorandum from Jeff Winston, urban design consultant, which was included in the Planning and Environmental Commission's (PEC) packet. Jeff Winston indicated that the design is consistent with the intent of the Vail Village Master Plan. The existing parking space is legally established and can remain pursuant to May 16, 2017 - Page 10 of 74 Chapter 18 of the Zoning Ordinance. Rediker: Asked why Jeff Winston was asked for an opinion on the proposal. Ruther: The site's prominent location warranted additional review, and Jeff Winston was involved in the adoption of the Vail Village Master Plan and Urban Design Considerations. Rediker: Asked if Winston's analysis was applicable to the second criteria for approval. Ruther: Yes, especially because Winston was able to review the urban design characteristics in great detail. Tom Braun, Braun Associates, Inc., made a presentation on behalf of the applicant. The presentation included discussion on the following: the prominent location of the site, the building's history, and the decision to renovate rather than rebuild. Braun played a video created by the owners discussing the chalet style inspiration for the design, their desire to maintain the character of Vail Village, and also build an environmentally sustainable, LEED certified building. Braun stated that the project is compliant with the underlying zoning and then referenced a comment from the Jeff Winston memorandum that stated the project is improving upon its compliance with the Vail Village Urban Design Guide Plan. Braun discussed the possibility that there are minor encroachments into the view corridor #1 from the transportation center. Gillette: Asked if the north balcony was in the view corridor when the view corridor was created. Ruther: It was encroaching when the view corridor was established, but the intention was that any future redevelopment of the site would remove the deck encroachment. Louis Bieker, 4240 Architecture, continued the applicant's presentation. Bieker discussed the history of the structure dating back to the 1960s. He believes that the changes that occurred throughout the years have resulted in a loss of the building's identity. The proposed design is based on the owner's desire for a chalet style. The proposal is consistent with many elements of the Vail Village Urban Design Guide Plan. Bieker compared and contrasted the proposal to the surrounding structures and then summarized the architectural shortcoming of the existing design. Bieker stated that any possible encroachment into the transportation center view corridor would be limited to the roof and one of the chimneys. Bieker provided highlights of the new design, including: increased articulation, particularly on the underside of the roof, creation of a stair tower from the lowest to top floor, reduction from multiple gables to a single sheltering roof on the south side of the structure, and LEED certification. Rediker: Asked if there are exhibits associated with the view corridors. Gillette: Asked if there is a sun/shade analysis. Bieker: Responded in the affirmative to both questions. Gillette: Asked about how additions relate to the existing main ridgeline. May 16, 2017 - Page 11 of 74 Ruther: Responded that it will be considered. Continuing with the presentation, Bieker stated that design is based on a Danish concept called Hygge, which emphasizes comfort and connections with people and nature. In regards to the architecture, the design is based on four elements of Hygge: craft/handmade, comfort, quality, and community. Bieker then discussed how these elements were incorporated into the proposed elevations, material and color choices. The ground floor of the northwest corner of the structure is more articulated and animated because it will be an entrance into the commercial use. Gillette: Stated his concern about the appearance of the stucco material on the second floor, supported by wood on the first floor. Bieker stated that the decorative railings on the upper floors will be consistent. The roof material will also be consistent throughout the structure. He emphasized the level of detail and craftsmanship associated with the design. Hopkins: Stated her concern about the stucco handrail on the south and west elevations. Gillette: Stated his concern about a corner where the stucco from the second floor does not carry down to the first floor. Stockmar: Stated his belief that the color of the stucco should be toned down. Perez: Stated that the ground floor does not seem pedestrian friendly and is too box -shaped. Gillette: Agrees the ground floor design is not as appealing as the upper floors. Kurz: Asked if the owner intends on parking a second vehicle outside of the garage. Greg Gastineau, representative for the owner, stated that the area Commissioner Kurz referenced is Town property and that the owners will respect the property line and not park vehicles outside of the garage. Stockmar: Asked if the "no parking outside the garage" could be memorialized Ruther: Confirmed. Rediker: Asked how many units are in the structure. Gastineau: There are two units, the main unit and a mother-in-law/caretakers unit at the northeast part of the structure. Hopkins: Asked if the small fenced area along the north facade will be maintained. Bieker: No. Hopkins: Expressed her concern about snow shedding in this area. Bieker: We will have an edged landscape area and make sure proper snow management is in place. May 16, 2017 - Page 12 of 74 Gillette: Asked about the proposed roof material. Bieker: Flat seam copper shingle. Gillette: Suggested the use of asphalt shingles, due to easy snow shedding from metal roofs. Stockmar: Expressed concern about the ability of the foundation and ground floor's to support the changes to the upper levels. Bieker: The team has been working with a forensic structural engineer to ensure the project is feasible. Lockman: Asked for clarification as to which trees will remain and which will be removed. Rediker and Ruther discussed the elements of the Vail Village Master Plan and Vail Village Urban Design Guide Plan that are applicable to the PEC review. Public Comment: None Lockman: Finds the building aesthetically pleasing and thinks that the project will change the dynamic of the surrounding area. He is pleased the balcony will be removed from View Corridor No. 4. Hopkins: Agreed that the building is attractive and is happy that it has a historic influence. She is concerned with snow shedding. Perez: Agreed that it is a beautiful building and is also pleased with the removal of encroachments into View Corridor No. 4. Requested the applicant reexamine the exterior of the ground floor and attempt to better activate the space. Kurz: Feels that the existing building appears dated and that the proposed design will change the area in a positive manner. He asked the applicant to consider the other Commissioners' comments about some of the architectural details. Gillette: Agreed that the building is attractive, but suggested the ground level be improved. Also, asked the applicant to confirm that there will not be substantial sun/shade impact. Stockmar: Agreed that the building is attractive, but is concerned about the brightness of the color of the stucco. Rediker: Asked that final design details be worked out prior to the next meeting. Requested the applicant ensure that no new trees will be planted in any of the view corridors. He shares Commissioner Hopkins' concern about the stucco railing on the second floor. He is also concerned about the extensive use of gray stone and is not like traditional Vail stonework. Requested that the applicant identify final materials prior to the next meeting. He is pleased that encroachments will be removed from View Corridor No. 4. He requested a rendering that portrays the proposed eaves location in respect to the view corridor. He is also concerned about snow shedding. Perez identified an error in Vail Village Master Plan, Goal #2, Policy 2.5.2. May 16, 2017 - Page 13 of 74 Gillette and Perez discussed the need for the ground floor to provide more architectural detail. 5. A request for a recommendation to the Vail Town Council for a zoning text amendment pursuant to Section 12-3-7 Amendment, Vail Town Code, to amend Title 12 of the Vail Town Code to add a new Chapter 26, Traffic Impact Fee, and setting forth details in regard thereto. (PEC17-0008) - 45 min. Applicant: Town of Vail, represented by Tom Kassmel Planner: Chris Neubecker Motion #1: Table to May 22, 2017 First: Gillette Second: Stockmar (Opposed: Rediker, Lockman, Perez, Hopkins, Kurz) Vote: 2-5 Motion #2: Forward recommendation of approval, with condition to amend the language as previous suggested by Perez, to exempt remodels on residential units, and the fee shall be set by Town Council "on a rational basis". First: Lockman Second: Kurz (Opposed: Rediker, Perez, Gillette, Stockmar) Vote: 3-4 Motion #3: Forward recommendation of approval, as the ordinance is currently proposed in staff memo. First: Lockman Second: Kurz (Opposed: Gillette, Stockmar, Perez) Vote: 4-3 Neubecker introduced the application. This item was heard a few weeks ago, and tabled to today to allow more research. He presented a development fees matrix showing all of the fees and taxes paid in the development review process. He also discussed why the fee is not based on parking, as suggested by the PEC. Draft ordinance has been modified to simplify, and removing some definitions already in the code. Recommendation is to proceed as previously presented. Lockman: Asked how the fees will be set. Neubecker: Fees are adjusted each year by resolution, rather than require it to be amended by ordinance. This process saves time. Tom Kassmel, Town Engineer, reintroduced the project. Codifying the fee was requested by Town Council. For the past 17 years, the Town has been working with developers on agreements to pay the fee on development in limited zone districts (LMU-1 LMU-2, PA -1 PA -2), for only limited types of development. State law requires a rational nexus study, and requires the fees to be applied equally to all zone districts. The fee has been simplified to be based on number of new units, not based on square feet. The sales tax increase that would be required to collect the same amount of revenue would be 0.13%. Gillette: What is current sales tax? What is process to change the tax rate? Kassmel: Current Town of Vail sales tax rate is 4%. To change this would require a vote of the public. May 16, 2017 - Page 14 of 74 Stockmar: Asked about difference in the table on Page 7, which requires no fee for EHUs. This does not match table on page 9. Kassmel: Differences are based on the fee that would be required, if EHUs were required to pay a fee. Town Council decided to waive that fee. The waived fee can not be spread out and paid by other development types. Staff also researched basing the fee on parking. TishlerBise recommended against this fee basis. Parking rates are different in different zones, and single family developments would have to pay significantly more. Stockmar: The shape of Vail is odd. Other communities don't have the same transportation issues, based on the shape of our town. Kassmel: Fee is based on the Town of Vail, based on study by TishlerBise. He compared other communities' fees. Pitkin County is most similar to Vail. Fees are based on what revenue is needed to complete Vail's needed transportation projects. Gillette: He compared the proposed fees to those in Eagle County. We are shoving this fee down the throats of those that have not yet developed. We should be more comparable to Eagle County. Kassmel: If we allow no more development than we have today, there would be no need for these transportation projects. Gillette: What did The Lion pay, and what would be due under the proposed fee? Kassmel: The Lion valuation was $90 million, and paid total fees of $3 million. Actual traffic impact fee was $273,000. Proposed fee would be $45,000, based on number of new units. Solaris was $142 million project; total permit fees were about $2 million, plus employee housing fees. Solaris paid about $20,000 in traffic impact fee. New fee would be about $360,000. This is based on "net new" development. Lockman: Why the disparity between what was paid at Solaris, versus what would be due? Kassmel: Proposed fees are based on net new. The previously development at Solaris had a larger theater, many of the restaurant uses were reduced in size. Previous development at this location also had a grocery store. It's helpful to developer to have a fee schedule that is predictable. Discussed the fees paid at various other developments, including single family. Lockman: A prescriptive fee basis is easier for everyone to understand. Perez: Why is 12% of revenue shown coming from employee housing, but you propose to exempt employee housing? Why are we exempting employee housing? It still has an impact on transportation. This creates a larger burden on the developments. Kassmel: Town Council requested to subsidize employee housing. We have a difficult enough time getting employee housing built. Gillette: State law limits the types of project that can be exempt. Employee housing is one of them. May 16, 2017 - Page 15 of 74 Kassmel: These are the maximum fees. Council could cut the fees across the board. We could exempt certain fees, but then Town would have to come up with the revenue from another source. Rediker: Do these fees automatically increase each year? Neubecker: No. Staff will need to take this to Town Council each year as a resolution to change the fees. Perez: In the ordinance, it does not exempt remodels. Redevelopment implies a remodel. Want to ensure that residential remodels are exempt. Can we add a line to clarify this? Also, want to add language that states that the fee is set by resolution of the Town Council "on a rational basis". Also, clarify that no transportation impact fee shall be assed on a residential remodel. Also, concerned that the definitions of residential development, commercial development and project were removed from the ordinance. Kassmel: Those definitions are already in the code. Gillette: Fee is based on adding a dwelling unit. If it's not broken, don't fix it. This is a community wide problem, and should be spread -out over the entire community. $20 million over 25 years is nothing for this community, but it's a big impact on a developer. Stockmar: This is a regressive fee, paid only by a small number of people in the community. The answer is probably a sales tax. It would be fair, and paid by people including visitors. Hopkins: What are some of the projects this revenue will be used for? Stockmar: Can't be used for maintenance. Sales tax would not limit how we use the money. Kassmel: Money can only be used for infrastructure projects. Gillette: We don't need this fee. It has worked up until now. Some of the projects we have done are not necessary. Lionhead bus shelter on Frontage Road does not get used. This is money we don't need. Rediker: Why distinguish between inside and outside the core? Kassmel: Fee is based on the Transportation Master Plan. It's based on the amount of traffic generated by different types of uses. It considers multi -modal uses and trips. People in the core can walk to more shops and restaurants. Rediker: People from the core still drive to the grocery store. Kassmel: This is based on ITE trip rates. On average, people who stay in the core drive less. Perez: What about those that stay at the Ritz and ride the shuttle? They probably take more trips. May 16, 2017 - Page 16 of 74 Kassmel: This is based on averages. Based on what we see from a traffic generation standpoint. Public Comment — None Neubecker: If there is a motion for approval, please include any suggested change to the ordinance in your motion. Stockmar: Why was Town Council reticent to use a sales tax? Kassmel: Not sure if sales tax was discussed. This method of collecting fees is widely used. Perception is that new development causes the need for these projects. This method of revenue has been in discussions with Council for several years to codify this fee, and legally we should follow the recommendations of study. Gillette: Asked if we could just codify the fee as it is in place today. Asked how much revenue could be collected if we codified current fee in the zone districts where the fee exists today. The revenue proposed is not enough compared to the animosity this will create. If it's not broke, don't fix it. Kassmel: Depends on how much new development happens in those few districts that currently have the fee. Stockmar: Let's look at the rational relationship to the fee and impacts. Because of the geography and shape of the Town, a huge burden is placed on the transportation system from those living in East Vail. Would like to find more rational way to find the funding. Frustrated that state law does not allow revenue to be used for maintenance. Would like to look into this more thoroughly, or would support a sales tax which is more equitable. Gillette: If proposed legislation more mirrored the system we have in place, that should satisfy the town attorney. We have always found the money needed in the past. Don't burden the developer more that we already have. Kassmel: Suggested that the PEC could make a recommendation, with an alteration to the ordinance. For example, you could recommend exempting single family and duplexes, in addition to employee housing. Council would need to agree to subsidize these uses. Gillette: System is working now. Town looks great, staff does a great job. That's how know that it's working now. Kurz: I was previously involved in looking into this issue, in another role in this room. I'm not yet at a point to recommend approval. Perez: Not ready to go to Council; still lot of work to be done. Need to research inside fees inside core vs. outside core, and if it should apply to single family development. Lockman: Agree with proposal as -is. The due diligence has been done. This has already been worked to death. Council wants a fee, not a sales tax. As proposed, net new development pays for the impacts. Other Town revenue will be used for other projects. This will codify a fee that has been vague. May 16, 2017 - Page 17 of 74 Rediker: Agree with Lockman. We are ready to send this forward to Council. Burden on development is minimal compared to impacts of new growth. Not in favor of increasing sales tax. Colorado legislature has determined that this is a fair and equitable way to raise revenue. Perez: Not sure we should have different fees inside the code vs. outside the core. Why do we distinguish? Assumption is that people in the core take public transportation Neubecker: This is based on traffic studies by traffic engineers. In a walkable situation like Vail Village, people drive less. Study is based on national studies and averages. Kassmel: Study is based not on specific properties in Vail, but for example based on resort hotels in general, for example. Stockmar: Is there any community in county, similar to Vail in geography? That layout impacts trips and how the revenue is raised. Others have likely faced a similar situation. I'm on the fence, and need more information. Kassmel: We are OK with tabling. We want to get you the information you need. Lockman: How many undeveloped residential lots are in the core area? Kurz: My concerns have largely been answered. I will move forward to recommend approval. Perez: We have a motion on the table. Rediker — Voted against the motion (#2), because I do not believe the proposed ordinance needs to be revised. 6. Approval of Minutes April 24, 2017 PEC Meeting Results Motion: Approve First: Lockman Second: Rediker Vote: 6-0-1 (Kurz abstained) 7. Informational Update 8. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department May 16, 2017 - Page 18 of 74 TOWN Of UAJL VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Interviews for Local (Liquor) Licensing Authority PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: Appointments will be made during the evening meeting. BACKGROUND: The Town Council will interview and make appointments to three two-year terms to the Vail Local (Liquor) Licensing Authority, a five -member board responsible for the review and licensing of locations within the Town to sell alcoholic liquors and fermented malt beverages in accordance with said Colorado Statutes, i.e. the Colorado Liquor, Beer Code, and Special Events Permits and the Colorado Liquor Rules. ATTACHMENTS: Description LLA Appointment and Interview Memorandum May 16, 2017 - Page 19 of 74 TOWN of vain f Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: May 16, 2017 Subject: Interview and appointment to Vail Local (Liquor) Licensing Authority (VLLA) SUMMARY The Town Council will have an opportunity to interview applicants for three vacancies on the Vail Local (Liquor) Licensing Authority (VLLA) during the May 16 afternoon meeting. The three appointments for two year terms, ending June 2019, will be made during the evening meeting. II. BACKGROUND There are five members appointed by Town Council to serve on the Vail Local (Liquor) Licensing Authority. The VLLA is established pursuant to the provisions of Colorado Revised Statutes section 12-46-103(4), section 12-47-103(9), and the Town Charter section 8.6, and is a commission which oversees the licensing of locations within the Town to sell alcoholic liquors and fermented malt beverages and for the local administration of the Liquor Code of 1935 and the Fermented Malt Beverages Act in accordance with said statutes. Those serving must be citizens of the United States, qualified electors of the Town of Vail, and have resided in the Town of Vail for not Tess than two years preceding appointment, and shall have no direct financial interest in any license to sell alcoholic beverages or any location having any such license. The applicants meet the criteria outlined above. Current VLLA members are shown below; Steers is term limited. The VLLA meets the second Wednesday of each month and considers new liquor licenses, renewals, transfers and special event liquor permits. Liquor Board Members Board Member Term Expires Luca Bruno 2017 Mochae# Hannigan 2018 Ted Steers 2017 Ross Cohen 2017 Craig Arseneau 2018 The letters of interest are attached and the position vacancy was advertised with a public notice in the Vail Daily and posted on the Town of Vail website the past couple of weeks. May 16, 2017 - Page 20 of 74 The interviews will include the following schedule and people. Please note Ross Cohen interviewed and was appointed to fill a term in November when there was a vacancy from a resignation; he is scheduled to be out of town next week and is not available for the interview. 1 1:05 Luca Bruno 2 NA Ross Cohen (out of town) 3 1:11 Rory Holmes 4 1:17 Bart Longworth 5 1:23 Christopher Parks Proposed questions include: • Please describe what you think the role of the Vail Local (Liquor) Licensing Authority includes and why you are interested? • Will your work schedule allow you to attend this meeting during the morning mid week, 2nd Wednesday of each month? • Describe any experience you have serving on other boards? Attachments ✓ Letters of interest ✓ Attendance records Town of Vail Page 2 May 16, 2017 - Page 21 of 74 Patty McKenny From: Tammy Nagel Sent: Monday, May 08, 2017 11:27 AM To: Patty McKenny Subject: FW: interest continuing with the Vail From: brunoluca1(aaol.com [mailto:brunoluca1Ca�aol.com] Sent: Thursday, May 4, 2017 4:03 PM To: Tammy Nagel Subject: interest continuing with the Vail Town Council Members I would like to express my interest in continuing to serve on the Vail Local Licensing Authority. Over the years, I have learned a lot serving on the Liquor Board and believe my experience and knowledge will help the board move forward with its future decisions. I believe we currently have a strong board that works effectively and efficiently. This is a great opportunity for me to give back to the Vail community and I hope to continue to be able to serve Vail in this function. Thank you for the opportunity to serve. I hope you will consider me for another term. Luca Bruno AT Bruno, Inc. 141 E. Meadow Drive, Ste.112 Vail, CO 81657 970.479.0050 Work 970.376.4384 Mobile 1 May 16, 2017 - Page 22 of 74 Patty McKenny From: Ross Cohen <rossinvail@yahoo.com> Sent: Wednesday, May 10, 2017 2:52 PM To: Patty McKenny Cc: Tammy Nagel Subject: Re: VLLA Patty - Per our conversation earlier today I am going to be unable to attend the interview scheduled for Tuesday May 16th. Due to a work obligation I will not be in town from May 10th - 16th. If there is anything I can do to ensure my continued role as a member of the VLLA please let me know. The time I have spend as member of the VLLA has been rewarding and I would like to continue. Sincerely, Ross Cohen On May 10, 2017, at 10:21 AM, Patty McKenny <PMcKenny@vailgov.com> wrote: Good morning Ross, Thank you for your interest in interviewing for the Vail Local (Liquor) Authority. The interviews are scheduled for next Tuesday, May 16. We have included you as an applicant in the process, so please be at the Vail Municipal Building for your interview with the Town Council just before 1 pm next Tuesday. We will begin the interview process around 1:05 pm. There are several interviews scheduled that day for the VLLA, so I will ask that candidates remain in the hallway until called for your interview. <image001.png> Please note the three appointments will be made during the evening meeting and you do not need to be present. I will contact you Wednesday with their decision. Please confirm you have received my email and are available for the interview. We really appreciate your interest in serving on the Authority. Have a nice day. Patty McKenny Acting Town Manager Town of Vail pmckennv@vailgov.com 970-479-2136 Original Message From: Ross Cohen [mailto:rossinvail@yahoo.com] Sent: Monday, May 08, 2017 11:58 AM 1 May 16, 2017 - Page 23 of 74 May 8, 2017 To the town of Vail - I intend on reapplying and continuing my role as a member on the Vail local licensing authority. As member of this committee I am able to give back to the local community that has been my home since 1999. Sincerely Ross Cohen May 16, 2017 - Page 24 of 74 Ross Cohen 1040 Vail View Dr #203 Vail, CO 81657 rossinvail @yahoo.com 970-390-1918 Dear Vail Town Council Members, October 17th, 2016 This marks my 17th year living in Vail. The unique culture of Vail has allowed me to create a wonderful lifestyle and I am looking forward to giving back to the community. My experience and past employment history make me a prime candidate to serve on Vail Local Licensing Authority board. I would like you to consider me for a position on the Vail Local Licensing Authority Board. My experience as the former operations manager of Samana Lounge in Vail has provided me with the experience, knowledge and skills to serve my community. Having personally appeared before the board to renew Samana's License, I am already familiar with one aspect of the process and am look forward to experiencing all the responsibilities of the position. Prior to becoming the operations manager of Samana Lounge, I had the pleasure of working and learning every position in the nightclub from doorman checking I.D's, bar back to bartender. Having served in each of these positions, I have a unique perspective on the day-to-day operations of operating a business in Vail. I have extensive knowledge of state and local liquor laws and am T.I.P.S certified. Knowing what is required from the business aspect of the Board, I am excited to learn about the other half of the process that is so critical and influential to businesses and events in our community. I am very interested in the social and financial impact of the Vail Local Licensing Authority. As a Vail homeowner, I believe that diversified businesses serving alcohol will ensure the long-term success of a thriving local community for now and in the future. Looking forward to serving on the board and contributing to my community. I welcome the opportunity to volunteer for this position. Respectfully Yours, Ross Cohen May 16, 2017 - Page 25 of 74 Hello Patty My name is Rory Holmes. I am writing you in regards to the open position on the Vail liquor board. I have lived in Vail for a total of 9 years. I have been living back in the Valley now for 6 years. I moved back in 2010. My first years living here was while attending High school at Battle Mountain for my Junior and senior years. Currently my residence is at 2478 Garmisch unit A, prior to that I was living in Sandstone and Intermountain. I work full time at Kemosabe in the village. I also have a couple part time jobs at other local businesses including the Vail Marriott hotel and Surefoot, also occasionally work at Bridge street bar and Shakedown bar. I plan on staying in Vail for many years to come. Besides from loving to ski on the mountain, I also love the town Vail and I love the people who live here. That is why I want to have a more active role in the community that I love. I want to be able to give back and be a participating member of our town. I have always wanted to play a part in local politics and I hope as time goes on I can take on more responsibility and have a larger role in our town government. I feel there are many issues that need to be solved to make our community even better than it already is. Being on the liquor board I would feel that I could really start to give back and get a better understanding of our community. Also during that time I would learn so much more about our town and our government. The town of Vail liquor board may play a small part and doesn't necessarily handle the largest of issues or requests but none the less I feel it handles a wide variety of important issues, and allows insight into the inner workings of our community. I truly hope that I can be the next member on the Vail liquor board and start to really have a part to play in our town government. I appreciate you reading this and taking my application under consideration. I would like to sit in front of the town council on May 16th as I had done during the last opening back in November. Sadly I will be out of the country until the 19th of May. I hope that this letter can still be taken into consideration by the council and I would happily meet with them all when I return from my vacation. Sincerely Rory Holmes 802-274-6759 May 16, 2017 - Page 26 of 74 Patty McKenny From: Bart Longworth <bart@10thwhiskey.com> Sent: Thursday, March 16, 2017 2:50 PM To: Patty McKenny Cc: Chris Neubecker Subject: Re: PEC Committee Attachments: image001 jpg Hello, I am attaching a print out of my voter registration which also verifies my address and residence in avail. I have been in Vail almost 4 years at this point. I can drop the paper copy at the village office if need be. Most of my experience that relates to this job is related to the community activities I have been involved in while living in various cities. I have lived in Atlanta, Chicago, Portland OR, Denver and now here. I have held many different jobs while living in these cities and have volunteered on many levels. My first involvement in Vail was tied to the plastic ban bag which I was totally in favor off and helped hand out re -usable bags with Mark Holbitzal. I currently manage 10th Mountain Whiskey and Spirits in Bridge in Vail Village. I am a very active member of the community, playing softball, doing the trail running series, working to get us actively green certified and many other things. I am just Turing 40 and have the ear of people young and old. I am a unquie position that I get to talk to so many people everyday about how great Vail is. My passion is to get more involved so we can built Vail into a community that is active, sustainable and envyied by people near and far. Thankyou for your consideration. Enjoy your day! 1 May 16, 2017 - Page 27 of 74 May 5, 2017 Town of Vail Vail Local Licensing Authority — Letter of Interest To the Vail Town Council and Others Concerned, Please accept this Letter of Interest as an expression of my desire to join the Local Licensing Authority and thereby to participate further in the Town I call home. Since 1992 I have made Vail my year-round home. I returned to Vail in 1992 after attending college in California. While growing up, my time was split between school in Denver and weekends and holidays in Vail. My parents' businesses were always in Vail and as such I have considered Vail home for as long as I can remember. Currently, I am a member of the Vail Ski Patrol and I work independently as a Realtor and property manager. Prior to these, I worked both restaurant and construction jobs in the valley. Joining Vail Ski Patrol gave me new insight into the ski mountain I began skiing when I was three years old, similarly I expect joining a Town of Vail board position will give me greater insight into the Town I have known for the same timeframe. I am prepared to shoulder the responsibilities that this position entails. In anticipation, I have looked over the Colorado Revised Statutes as they apply to liquor licensing. Attached is a resume of my experiences for your review and I look forward to meeting you in person to discuss this matter in greater detail. Sincerely, Chris Parks May 16, 2017 - Page 28 of 74 Christopher Parks P.O. BOX 4077, VAIL, CO. 81658 970-390-8345 clpvaill@msn.com Objective To join the Town of Vail Liquor Licensing Authority Experience Independent Broker - Owner - Realtor Vail Sales and Rentals — June 2012 to Present Additional Work Experience Education Interests References Broker Associate - Realtor September 2005 to June 2012 Keller Williams Mountain Properties, Vail, CO. • Commission Based Real Estate Sales • Multiple Properties both Listed and Sold • Rental Property Management Broker Associate - Realtor January 2002 to September 2005 Thurston Real Estate, Edwards, CO. • Commission Based Real Estate Sales • Multiple Properties both Listed and Sold • Rental Property Management Vail Resorts — Vail Ski Patrol — October 2011 to Present Construction Vail Valley, CO. • Project Manager - Single Family Home — Condo Renovations • Timber Frame Bam — moved from Nebraska and rebuilt in Eagle, CO • Roofer - Laborer Restaurant Vail Valley, CO. Bartender— Paddy's, Sato, Hong Kong Cafe, Vail Amphitheater, The Daily Grind Kitchen — Hong Kong Cafe, Louie's, Left Bank Restaurant Manager — Daily Grind University of California at Berkeley, Berkeley, CA. Conservation and Resource Studies Focus on Experiential Education Skiing, Sailing (bareboat captain), Hiking, Biking, Outdoor Education, Real Estate, Languages and Travel References are available on request. May 16, 2017 - Page 29 of 74 TOWN OF VAIL LOCAL LICENSING AUTHORITY MEETING ATTENDANCE 2016-2017 MONTH TED STEERS MICHAEL HANNIGAN LUCA BRUNO CRAIG ARSENEAU ROSS COHEN Appointed October 2016 June 2016 X X Absent Absent July X Absent X X August x x x Absent September x x x x October x x x x x November x x x x x December x x x x x January 2017 x x x x x February X X X X X March X X X X X April X X X X X May X X X X X May 16, 2017 - Page 30 of 74 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Preview of November 7, 2017 Municipal Election Calendar ATTACHMENTS: Description 2017 Election Memorandum TOWN Of9 May 16, 2017 - Page 31 of 74 TOWN OF113 75 South Frontage Road West Vail, Colorado 81657 vailgov.com TO: Vail Town Council FROM: Patty McKenny, Town Clerk DATE: May 16, 2017 Office of the Town Clerk 970.479.2136 970.479.2157 fax RE: 2017 Election Calendar Preview for November 7, 2017 Regular Municipal Election Please find attached the 2017 election calendar for the Town of Vail's November 7, 2017 Regular Municipal Election. The 2015 revisions to the Colorado Municipal Election Code related to active military or overseas voters have impacted the timeframe for circulating nomination petitions during this upcoming election cycle. The circulation period used to be 50 days prior to Election Day which began and ended the month of September. The table below reflects the new timeline for petition circulation beginning August 8 and ending August 28. Since this timeframe is a month earlier we thought it would be helpful to bring this change to your attention sooner than later. 91 days before election —August 8, 2017 First day to circulate lamination. petitions_ C.R S. § 31-10-302(2). 90 days before election — August 9. 2017 First day to request absentee ballots_ CRS. § 31-10-1002(1). 71 days before election —August 28, 2017 Last day to circulate noinination petitions. C.RS. § 31-10-302(2). Last day to file nomination petitions with Town Clerk C_RS_ § 31-10-302(6)_ Objections to nomination petitions nnist be filed with Town Clerk. within 3 days of such filing. Town Clerk must decide objections within 48 hours of filing. CRS. § 31-10-305. The Town Clerk's Office has already begun reviewing the detailed timeline and election deliverables for the November election and will have candidate packets ready for distribution by the first of August. There will also be some election related news releases and website postings ready for publication beginning in July. Again, Election Day is November 7, 2017. May 16, 2017 - Page 32 of 74 HPHoffmann Parker WC� Wilson & Carberry 1 P.C. Corey Y. Hoffmann Kendra L. Carberry Jefferson H. Parker M. Patrick Wilson Of Counsel J. Matthew Mire Hilary M. Graham Denver Office 511 16th Street, Suite 610 Denver, CO 80202-4260 (303) 825-6444 Vail Office P.O. Box 2616 Vail, CO 81658 (970) 390-4941 TOWN OF VAIL MEMORANDUM TO: PATTY MCKENNEY, TOWN CLERK FROM: J. MATTHEW MIRE, TOWN ATTORNEY KENDRA L. CARBERRY, ESQ. \> DATE: APRIL 7, 2017 RE: 2017 ELECTION CALENDAR Kathryn M. Sellars Ashley N. Pollock M. Keith Martin Andrew J. Gomez Daniel P. Harvey What follows is a combined election calendar and checklist for the Town's November 7, 2017 regular election. This calendar assumes that the election will be a polling place election with paper ballots, will not be coordinated with Eagle County, and will involve no TABOR issues. Relevant dates for candidate compliance with the Fair Campaign Practices Act, C.R.S. § 1-45-101, et seq. (the "FCPA"), are included. Please call us with any questions you may have. 91 days before election — Au2ust 8, 2017 First day to circulate nomination petitions. C.R.S. § 31-10-302(2). 90 days before election — Au2ust 9, 2017 First day to request absentee ballots. C.R.S. § 31-10-1002(1). 71 days before election — Au2ust 28, 2017 Last day to circulate nomination petitions. C.R.S. § 31-10-302(2). Last day to file nomination petitions with Town Clerk. C.R.S. § 31-10-302(6). Objections to nomination petitions must be filed with Town Clerk within 3 days of such filing. Town Clerk must decide objections within 48 hours of filing. C.R.S. § 31-10-305. 4/7/2017 Q: I USERSI VAILIELECTIONSI2017WOV 7 2017 CALENDAR-M040717.DOCX May 16, 2017 - Page 33 of 74 April 7, 2017 Page 2 64 days before election — September 5, 2017 (September 4, 2017 is the Labor Day holiday) Last day for candidates to amend nomination petitions. C.R.S. §§ 31-10-302(4); 31-10-305. Last day for nominees to withdraw. C.R.S. § 31-10-303(1). 60 days before election — September 8, 2017 Last day for County Clerk to forward to Town Clerk complete list of active military or overseas voters in the computerized statewide voter registration list. C.R.S. § 31-10- 102.8(5). 45 days before election — September 22, 2017 (September 23, 2017 is Saturday) Last day to mail ballot and ballot materials to active military or overseas voters. C.R.S. § 31-10-102.8(2). If Town Clerk receives a certificate of new registration, notification of change of address, or notification of other change in status from active military or overseas voter after this date, Town Clerk must mail ballot and ballot materials as soon as practicable. October 13, 2017 (October 15, 2017 is a Sunday) All incumbents must file report with Town Clerk of gifts, honoraria, and other benefits received, if any. C.R.S. § 24-6-203(2). 22 days before election — October 16., 2017 Last day for person to move into the state and be eligible to vote in this election. C.R.S. § 31-10-201(1)(b). First day for registered electors to appear in County Clerk's office and change address. C.R.S. § 31-10-208. 21 days before election — October 17, 2017 FCPA reports must be filed with Town Clerk. C.R.S. § 1-45-108(2)(a)(II). Last day for affidavit of intent for write in vote for town office by the person whose name is to be written in. Vail Town Code § 1-8-3. 4/7/2017 Q: I USERSI VAILIELECTIONSI2017WOV 7 2017 CALENDAR-M040717.DOCX May 16, 2017 - Page 34 of 74 April 7, 2017 Page 3 20 days before election — October 18, 2017 Last day to file certificate of nomination or petition to fill a vacancy. C.R.S. § 31- 10-304(2). Last day to fill a vacancy by certificate of nomination for a vacancy created by the withdrawal of a candidate. C.R.S. § 31-10-304(2). 15 days before election — October 23, 2017 Last day to appoint election judges. C.R.S. § 31-10-401. 10 days before election — October 27, 2017 (October 28, 2017 is a Saturday) Last day to post written notice in conspicuous place in Town Clerk's office. C.R.S. § 31-10-501(1). Last day to publish written notice in newspaper. C.R.S. § 31-10-501(2). Last day to post election signs at polling places. C.R.S. § 31-10-501(3). Last day to print ballots and sample ballots, and have in possession of Town Clerk and ready for public inspection. C.R.S. § 31-10-902(1). 7 days before election — October 31, 2017 Last day for election judges to accept appointment. C.R.S. §§ 31-10-403; 31-10-404. 6 days before election — November 1, 2017 Last day to register to vote. C.R.S. § 31-10-205. 5 days before election — November 2, 2017 Last day for County Clerk to certify and deliver a complete list of registered electors to the Town Clerk. C.R.S. § 31-10-205. Friday before election — November 3, 2017 Last day to file application for absentee ballots (must be filed by close of business). C.R.S. § 31-10-1002(1). FCPA reports must be filed with Town Clerk. C.R.S. § 1-45-108(2)(a)(II). 4/7/2017 Q: I USERSI VAILIELECTIONSI2017WOV 7 2017 CALENDAR-M040717.DOCX May 16, 2017 - Page 35 of 74 April 7, 2017 Page 4 One day before election — November 6, 2017 Ballot boxes and keys must be delivered to election judges. C.R.S. § 31-10-901. Registration records must be delivered to election judges. C.R.S. § 31-10-206. Ballots must be delivered to election judges before 8:00 p.m. C.R.S. § 31-10-904. Election Day — November 7, 2017 Last day for registered elector to appear at Clerk and Recorder's office to change address. C.R.S. § 31-10-208. Election judges to post at least 1 instruction card at each polling place. C.R.S. § 31-10-906. Election judges to produce and open package containing ballots at the opening of the polls in the presence of all election judges. C.R.S. § 31-10-904. Judges must open the ballot box in presence of people there assembled, turn it upside down and empty it and then lock it securely prior to opening of polls. C.R.S. § 31-10-604. Polls open at 7:00 a.m. and close at 7:00 p.m. Any qualified voters standing in line at the close of the polls are permitted to cast their vote. C.R.S. § 31-10-601. Last day to vote absentee ballots, and absentee ballots must be received before 7:00 p.m. C.R.S. § 31-10-1004(1). Judges count ballots at close of polls. C.R.S. § 31-10-610. Judges separate defective ballots and return to ballot box. C.R.S. § 31-10-612. After all votes have been read and counted, judges file certificate and statement, post abstract and deliver all supplies to Town Clerk. C.R.S. §§ 31-10-613; 31-10- 614, 31-10-615. Ballot from active military or overseas voter must be postmarked by 7:00 p.m. C.R.S. § 31-10-102.8(3). 3 days after election — November 10, 2017 Posted abstracts of votes may be removed. C.R.S. § 31-10-615. 4/7/2017 Q: I USERSI VAILIELECTIONSI2017WOV 7 2017 CALENDAR-M040717.DOCX May 16, 2017 - Page 36 of 74 April 7, 2017 Page 5 8 days after election — November 15, 2017 Ballots from active military or overseas voters must be counted if received by close of business. C.R.S. § 31-10-102.8(4). 10 days after the election — November 17, 2017 Last day for Town Clerk to open returns, make out abstracts of votes and issue certified statement. C.R.S. §§ 31-10-1201; 31-10-1205. Last day to request non -mandatory recount. C.R.S. § 31-10-1207(2). 15 days after election — November 22, 2017 Last day to complete mandatory and non -mandatory recount. C.R.S. §§ 31-10-1207(1) and (3). 20 days after election — November 27, 2017 Last day to file election contest (10 days after expiration of period to request recount or, if recount occurs, 10 days after conclusion of recount, whichever is later). C.R.S. § 31- 10-1303. 30 days after election — December 7, 2017 FCPA reports must be filed with the Town Clerk. C.R.S. § 1-45-108(2)(a)(II). 46 days after election — December 26, 2017 (December 23 is Saturday and December 25, 2017 is a holiday) If no election challenges, signature forms may be destroyed. C.R.S. § 31-10-606(3). 6 months and one day after election — May 8, 2018 Election records (except nomination petitions) must be destroyed. C.R.S. § 31-10-616. 1 year and one day after election — November 8, 2018 FCPA reports may be destroyed (except for those submitted by elected candidates, which must be kept for 1 year from date elected official leaves office). C.R.S. § 1-45-112(1)(b). 2 years and one day after election — November 8, 2019 Nomination petitions may be destroyed. C.R.S. § 31-10-302(7). 4/7/2017 Q: I USERSI VAILIELECTIONSI2017WOV 7 2017 CALENDAR-M040717.DOCX May 16, 2017 - Page 37 of 74 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Proposed Budget Calendar ATTACHMENTS: Description Council 2018 Budget Timeline TOWN Of9 May 16, 2017 - Page 38 of 74 Town of Vail Proposed 2018 Budget Timetable Budget Guidelines Presentation of 2016 audit report to Council Budget Retreat - special meeting Guidelines distributed to department heads Staff prepares departmental budgets Town Manager reviews departmental budgets VLMD Board review of 2017 Operating Plan Budget Documentation and Reporting First reading of 2016 Supplemental Number One Second reading of 2016 Supplemental Number One First reading of 2016 Supplemental Number Two Second reading of 2016 Supplemental Number Two VRA Supplemental - Resolution 06/06/17 08/15/17 08/16/17 08/16/17 to 08/31/17 09/01/17 to 09/15/17 09/19/17 04/02/17 05/02/17 06/20/17 07/11/17 07/11/17 First reading of 2017 budget ordinance Second reading of 2017 budget ordinance 10/03/17 10/17/17 VLMD Resolution for VLMD Budget TOV Resolution for VLMD Budget Vail Reinvestment Authority Budget Resolution First reading of mil levy certification ordinance Second reading of mil levy certification ordinance First reading of 2016 Supplemental Number Three Second reading of 2016 Supplemental Number Three 10/17/17 10/17/17 10/03/17 11/21/17 12/05/17 12/05/17 12/19/17 May 16, 2017 - Page 39 of 74 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Memo future meeting topics (proposed and subject to change) ATTACHMENTS: Description Memo Future Meeting Topics TOWN Of9 May 16, 2017 - Page 40 of 74 TOWN OF VAIIL. Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: May 16, 2017 Subject: Proposed agenda topics for future meeting agendas I. PURPOSE The listing below reflects proposed topics to be scheduled at future Town Council meetings and is informational only. Dates and topics are subject to change. Proposed Date Topics for Future Meeting Agendas Subject to Change Regular Meeting Booth Creek Park Celebration (11 AM UNTIL 12:30 PM BBQ) 6 -Jun VRA meeting : 2017 supplemental budget 6 -Jun VLHA Update 6 -Jun CSE strategic plan update 6 -Jun Colorado Snowsport Museum Capital Project Update 6 -Jun Traffic Calming Presentation 6 -Jun Traffic Impact Fee Ordinance (First Reading) 6 -Jun Holy Cross Undergrounding Update 6 -Jun 2016 Financial Audit Report 6 -Jun Regular Meeting Outline of West Vail Master Plan Process 20 -Jun VLMD meeting for a VLMDAC Update 20 -Jun VEAC Joint Meeting w Town Council 20 -Jun Vail App Update 20 -Jun 2017 mid-cycle Community Funding requests 20 -Jun Supplemental Budget Ordinance 20 -Jun Regular Meeting July 4th meeting rescheduled to July 11th no business items at this time Regular Meeting Sisterhood Exploration Visit with City of Yamanouchi, Nagano, Japan (afternoon introduction meeting and evening attendance Hot Summer Nights) Red Sandstone Elementary School Capital Project Development Agreement 18 -Jul 1 -Aug Budget Retreat 15 -Aug May 16, 2017 - Page 41 of 74 The list below shows other pending topics for consideration and will be scheduled in the near future. The Town Council's priorities for 2017 are also identified as well as some upcoming open houses and public meetings. Proposed Future Topics for Council Meetings * * * Nature Center Update Marriott Residence Inn Development Agreement SDD Mountain View Application Model Traffic Code Ordinance (First Reading) * Open Lands Plan Update * RBO Update * Update on Historic Preservation Program Ski Storage Update Recognize Mikaela Shiffrin * * TBD TBD TBD TBD TBD TBD TBD TBD TBD 2015-17 Council Action Plan Priorities Vail Nature Center Red Sandstone School - MOU Chamonix Housing (Lottery selection at Donovan) Outline of West Vail Master Plan Process Deed Restriction Program Sisterhood Programming (Nagano Japan) Peer Resort Visit Civic Master Plan (include Dobson Arena & Vail Municipal Building) EGE Air Alliance TIF Strategic Plan IT Strategic Plan May May 3 -May June June 18 -Jul 2018 Budget Discussion 2018 Budget Discussion 2018 Budget Discussion 2018 Budget Discussion 2018 Budget Discussion 2017 Open House Meetings & Other * Open Lands Meetings open house * Audit for Certification for Sustainable Destination Community Community Picnic at Bighorn Park Community Picnic at Donovan Pavilion Vail Fire Dept. Open House * * Town of Vail 15 -Jun 7/15 - 7/22 25 -Jul 15 -Aug 7 -Oct Page 2 May 16, 2017 - Page 42 of 74 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Invasive Plant Species Management with USFS Update ATTACHMENTS: Description Memorandum TOWN Of9 May 16, 2017 - Page 43 of 74 TOWN OF VAIL Memorandum To: Vail Town Council From: Department of Public Works Date: May 16, 2017 Subject: Town of Vail / U.S. Forest Service Weed Management Partnership I. INTRODUCTION During the summer of 2016, the Town of Vail and the U.S. Forest Service (USFS) entered into a partnership to control the spread of noxious weeds along the town boundary on USFS land. That partnership resulted in the treatment of more than 500 acres of native hillside. Staff proposes to continue the program in 2017 at a cost of $15,000 using funds in the current weed management budget. The Participating Agreement between the town and the USFS that was approved by Resolution #18, Series 2016 is still binding, therefore, no new agreement is required. II. BACKGROUND By definition, a noxious weed is a non-native or "alien" plant that is listed on the State Noxious Weed List. These plants are highly invasive and spread at an alarming rate, usually to the detriment of native plants and wildlife. Infestations can, and have, quickly spread to adjacent properties. Per the Town of Vail Noxious Weed Ordinance and the Colorado Noxious Weed Act, all property owners, both public and private, must manage noxious weeds on their property. The town has aggressively managed noxious weeds on town -owned property over the last 11 years. In addition, efforts to ensure that private property owners are managing noxious weeds have increased over the last 2-3 years and are starting to make a positive impact. However, in some areas of town, and particularly in the West Vail North neighborhood, significant infestations of noxious weeds can be found in private yards and native areas. In addition, the weeds have spread across the town boundary and onto the native hillsides across the northern edge of Vail. The natural areas surrounding Vail are important for wildlife, native plants and for the quality of life of Vail's residents and guests. The loss of these areas to noxious weed infestations would be detrimental to Vail. In recent years, USFS budgets have been drastically cut and the Holy Cross Ranger District works with one full time and four seasonal employees to manage over one million acres of forest property. Partnering with the local office is the most effective way to ensure that the forest lands immediately adjacent to Vail are properly managed to reduce the spread of these plants into new areas and help return the currently infested areas into healthy ecosystems. May 16, 2017 - Page 44 of 74 With this mind, the USFS engaged the Western Colorado Conservation Corps (WCCC), a non-profit organization that works with land managers on projects such as trail construction and maintenance, fuel mitigation and invasive species control. WCCC applied for a grant through the National Forest Foundation for this project, but was not successful. However, the USFS is working to supplement funding and will provide all herbicides for the project. In addition, WCCC can perform the work at roughly 40% of the hourly rate of the private commercial applicators. WCCC holds a commercial applicator license with the Colorado Department of Agriculture and all staff on the specialized crew are trained as applicators. III. USFS/TOV PARTNERSHIP The Partnership for 2017 will include: • In 2017, the project will focus on weed management of approximately 1200 acres between Davos and the Vail Public Works Facility • The Town of Vail will fund project labor in an amount of $15,000 in 2017, same as 2016. The labor will include backpack spraying across rugged terrain by WCCC. • The USFS will fund $7,500 towards labor and provide all herbicides for the project • The available funding will provide for three weeks of work using crews of ten and will target biennial thistles during the summer and yellow toadflax in the fall. • The additional funding and reduced labor rates equate to 1,200 hours of work compared to 319 in 2016. • The USFS will inventory the hillside to determine the full extent of the project • The existing Participating Agreement expires on December 1, 2017. IV. WEED MANAGEMENT ACTIONS FOR 2017 These efforts are part of the larger Town of Vail Noxious Weed Management Plan which also includes management of town -owned right-of-way, open space and park areas, contact with property owners and public education via email, newspaper and the town's website. In addition, for 2017, the town has again hired a Weed and Pest Management Intern for the summer to assist with identification and management of infested areas. V. STAFF RECOMMENDATION Staff recommends the use of $15,000 of the existing weed management budget to continue the 2016 Participating Agreement with the USFS to control the spread of invasive plant species along the boundary between the town and the forest. VI. ACTION REQUESTED BY COUNCIL No action is required Attachments: • Photos (3 pages) • Town of Vail Noxious Weed Ordinance (2004) • Before and After images of weed management efforts in the Town of Vail Town of Vail Page 2 May 16, 2017 - Page 45 of 74 Examples of noxious weed infestations between West Vail and Spraddle Creek along the north side of 1-70. Weeds include musk thistle, plumeless thistle, yellow toadflax, and oxeye daisy. Town of Vail Page 3 May 16, 2017 - Page 46 of 74 Town of Vail / 1 •'7.1731:1111711 rI 3 MITI - . • • • • i111MMI T•=6•MMM Page 4 May 16, 2017 - Page 47 of 74 Above: Steve Elzinga, USFS Weed Manager in the work area during 2016. Below: Spray crew working on biennial thistles above West Vail in 2016 Town of Vail Page 5 May 16, 2017 - Page 48 of 74 Town of Vail Noxious Weed Ordinance (2004) 5-1-6: NOXIOUS WEEDS: A. Plants Listed All plants declared noxious weeds pursuant to the Town of Vail Weed Management Plan, which shall be annually reviewed and updated in compliance with the Colorado Revised Statutes, section 35-5.5-101 et seq., "the Colorado Noxious Weed Act". B. Declaration of Nuisance Any and all plants designated noxious weeds by the town are declared to be a public nuisance. Such action may be taken as is available for nuisance abatement under the laws of this state and the town, and as town council, in their sole discretion, deem necessary. C. Removal of Noxious Weeds Required By Property Owner Property owners within the town shall be responsible for the elimination of noxious weeds from their property within ninety (90) days of the effective date hereof. Such removal shall be accomplished in an ecologically feasible and environmentally safe manner in accordance with all applicable laws, ordinances, rules and regulations. D. Enforcement The town shall have the right to enter upon any premises, land, or place, whether public or private, during reasonable business hours or upon proper notice for the purpose of inspecting for the existence of noxious weeds, and shall have the right to propose, implement or enforce the management of noxious weeds upon such lands in accordance with the provisions of Colorado Revised Statutes sections 35-5.5-108.5 and 109. E. Advisory Board The Vail town council shall be the local advisory board for all state and local noxious weed statutes, ordinances and regulations. The mayor shall be the chair and the mayor pro tem shall be the secretary. A majority of the members of the board shall constitute a quorum. F. Penalty Violation of this section shall be subject to penalty as provided in section 1-4-1 of this code, in addition to any other remedies provided herein or allowed by ordinance, law, rule, or regulation. (Ord. 6(2004) § 1: 1997 Code: Ord. 19(1993) § 1) Town of Vail Page 6 May 16, 2017 - Page 49 of 74 Before and After Weed Management Successes Spraddle Creek hillside Left: 2015 Musk Thistle Right: 2016 after treatment May 16, 2017 - Page 50 of 74 Vail Chapel Above: 2015 Canada Thistle Below: 2016 after treatment May 16, 2017 - Page 51 of 74 Donovan Park Upper Bench Above: 2007 Oxeye Daisy Below: 2008 after treatment May 16, 2017 - Page 52 of 74 West Vail north hillside Left: 2015 Musk Thistle Right: 2016 after treatment May 16, 2017 - Page 53 of 74 Tract A — Bald Mountain Above: 2014 Musk Thistle Below: 2014 — same area, one day later after hand removal May 16, 2017 - Page 54 of 74 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: CSE Meeting Minutes May 3, 2017 DRAFT ATTACHMENTS: Description CSE Meeting Minutes May 3, 2017 DRAFT TOWN IfO May 16, 2017 - Page 55 of 74 TOWN OF VAIL Commission on Special Events DRCrT COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, May 3, 2017 @ 8:30am AGENDA: Meeting materials can be accessed at the following link: http://bit.ly/2on KdvM CSE Members Present: CSE Members Absent: TOV Staff Present: Others Present: Mark Gordon Kim Newbury Rediker Marco Valenti Alison Wadey Barry Davis Rayla Kundolf Samantha Biszantz Laura Waniuk, Event Liaison Specialist Kelli McDonald, Economic Development Manager Ernest Saeger, Special Events Coordinator Lynn Martin, Bravo! Vail Brooke Skjonsby, Vail Resorts Jack Affleck, Affleck Photography lan Warda, Burton Whitney Heingartner, Burton Marc Murphy, Burton CSE Chair, Barry Davis, called the meeting to order at 8:27am. Administrative Items Approval of the Minutes of the CSE Meeting on April 5, 2017 Motion to approve the minutes of the CSE Regular Meeting on April 5, as presented. M/S/P: Valenti/Kundolf Unanimous. The motion passed 5-0 (Gordon and Biszantz absent) CSE Minutes May 3, 2017 Page 1 of 7 May 16, 2017 - Page 56 of 74 Review financials: Refer to the spreadsheet. Waniuk noted that Vail Yeti Hockey will recap in either June or July when their owner can make it and their survey is complete. Waniuk also noted that Pink Vail will recap in July. Training for new RFP System: Waniuk said July is the estimated training timeframe. Waniuk noted that at the next CSE meeting the RFP interview process will be discussed. Kundolf asked for Waniuk to provide feedback from last year's RFP interview process. Waniuk noted she will provide the CSE with interview process options for this year. Review of VEAC meeting neighborhood reports: Waniuk noted to refer to VEAC minutes. McDonald said that it was a good discussion and that Lionshead Merchants would like to see more events such as GoPro Mountain Games and Farmers Market expand into Lionshead. McDonald noted the underutilization of the Gerald R Ford Amphitheater. Wadey noted that the Welcome Center is not cutting back their operating hours per Amanda Zinn's Town Council presentation May 2. Meeting Reminders: o Joint meeting with VEAC on 5/9 @ The Antlers to present strategic plan o VLMDAC on 5/18 @ The Antlers to present strategic plan o Vail Town Council on 6/6 to present strategic plan Waniuk noted that Gordon and Davis will present at the council afternoon session. McDonald added that this may be moved to the evening session. Gordon asked if Town Council formally adopts the strategic plan or if CSE adopts it and is presented to the Council. McDonald will confirm. Waniuk noted that she will present the strategic plan to ERC. McDonald suggested members of the CSE attend and this maybe at a time when the CSE can see the ERC process. Saeger noted that this may be best during the summer once the strategic plan is presented to all other parties. Event Recap: *motion to release final funding disbursement required 2017 Burton US Open Snowboarding Championships Please see presentation for further details. Heingartner noted the success of the Burton pop-up shop at the bottom of the slopestyle course in Golden Peak. Heingartner noted their Net Promotor Score (NPS) was 66 and that Jen Bruno commented at Town Council yesterday that this is a huge success. Heingartner noted that the industry standard for ROI per dollar invested is $5.00 and that in Vail Burton produced $9.43. Valenti asked if there was any data on how much the Burton app was utilized. Heingartner said she didn't have the stats in front of her but it could be found in the full presentation. McDonald noted that the Vail app gained more followers during the Burton USO event than any other time. Waniuk noted the huge jump in NPS CSE Minutes May 3, 2017 Page 2 of 7 May 16, 2017 - Page 57 of 74 from 50 to 66. RRC does not include the staff and operations that come to town so the ROI number is very conservative. Davis noted that Burton does a great job of bringing businesses and retailers to town from a national level. Heingartner noted that there were about 30 retailers in Vail. Davis added that the Minturn event is great and includes a large group of excited people that become brand ambassadors for life. Motion to approve the final funding distribution 2017 Burton US Open Snowboarding Championships M/S/P: Kundolf/Wadey /Unanimous The motion passed 6-0 (Biszantz absent) Review of 4/20 Brand Meeting: Please see presentation for further details. Review revised CSE Five Year Strategic Plan (2018-2022): Gordon asked if events are already required to adhere to certain environmental standards. Saeger said yes, there is a green events checklist already included in the permit that is required to be followed by events. Saeger noted that in town staff are currently working with the Environmental team to create enforcement policies. Motion to approve the CSE Five Year Strategic Plan (2018-2022) with the understanding that the correct dates will be updated M/S/P: Kundolf/Rediker /Unanimous The motion passed 6-0 (Biszantz absent) $10K RFP Review & Allocations: Waniuk noted to look at the average score column which averages the scores based on certain members recusing themselves. Kundolf asked why Rediker has to recuse herself from the Affiliates Cup Golf Tournament. Rediker said she does not have to recuse herself but is fine doing so because she is on the Vail Recreation District Board. Valenti noted that Vail Centre's request was outside this RFP scope because it is an educational program. Waniuk noted she included all that were submitted. Wadey said she believes that the Vail Centre program is a great way for businesses to grow their employees. Wadey added that some courses were price restrictive and this one is affordable. Rediker agreed that Vail Centre should be in the Education and Enrichment category and not Community, Recreation, and Cultural category. Gordon agreed with Wadey that it is a good course but that it falls in the Education and Enrichment category. Davis believes that Vail Craft Beer Classic's proposed additional advertising would not only be good for their event but also good for the Vail brand. Kundolf agrees that marketing is a good reason to fund this new event that was open to CSE guidance on moving their dates. Rediker said their use of the funds best matched the scoring criteria goals. Wadey said that the money could help smaller events in a profound way and that she would like to see, as a new event, CSE Minutes May 3, 2017 Page 3 of 7 May 16, 2017 - Page 58 of 74 what they could do with the $60,000 they've already been funded. Valenti agreed with Wadey and that the dollars were coming too close to the event which can be problematic. Kundolf asked Valenti for an example. Valenti said that Spring Back to Vail was funded late. Davis asked if the Vail Craft Beer Classic will spend all $10,000 toward marketing. Davis said the Affiliates Cup Golf Tournament is a closed event and on a date when we don't necessarily need an event. Wadey said it is a great industry event that introduces people to Vail and encourages them to return for another trip. Wadey said the $10,000 would be more meaningful to a smaller event's success. Rediker noted Affiliates Cup Golf Tournament goes to a new golf course each year and is purposely scheduled for a Friday so people come Thursday and stay through Saturday. She said they rotate through 3-4 golf courses and Vail hasn't been one of those because it has been under construction. Waniuk read the Affiliates Cup Golf Davis confirmed that this event is happening regardless of CSE funding. Valenti noted that within the golf community that these are influencers that are coming and they would get to experience our new golf clubhouse. Kundolf said it is a closed event and does not follow our strategic plan. Kundolf added that the attendees are already coming to Vail and will see the clubhouse anyway. Wadey noted that Kick It 3v3 is a closed event because teams have to qualify. Gordon noted that their reasoning for the funding is that it will increase the number of influencers that are attending it would make more sense. McDonald noted that the Vail Valley Partnership could provide event funds and it qualifies under their requirements stated by the VLMD. McDonald added that this fund is to offset costs for the event and group. Gordon asked if the Vail Valley Partnership would be better to fund it if the CSE endorsed it. McDonald said she believes so. Wadey noted that this is an opportunity to be a better partner with the Vail Rec District and this would show a good faith partnership as the CSE. Gordon asked how we can make sure that the golf tournament contacts the Vail Valley Partnership. Waniuk will send a memo to the VVP on behalf of the CSE. McDonald said the Vail Rec District should contact the Vail Valley Partnership. Waniuk read the Pioneer Weekend RFP. Gordon said the attendees are influencers and community figures in Vail and that a small amount of dollars would have a great impact on the event. Wadey said the excitement from the attendees is incredible and they are the people who founded the town, built lodges, and opened businesses. Wadey said that it brings in 1,200 people over 4 days with the demographic diversity being very compelling due to the number of 40 somethings who were born here and want to come. Davis asked if the $2,500 would be helpful for marketing. Waniuk said digital is inexpensive but target marketing through mailings, newsletters, are good options for this demographic. McDonald noted that 5 years ago the town did fund Pioneer Weekend and in fact a good portion of the money was returned to the Town. Waniuk read Vail Craft Beer Classic's RFP. Gordon asked if they got less than $10,000 would they allocate it to media that is most efficient. Kundolf asked CSE Minutes May 3, 2017 Page 4 of 7 May 16, 2017 - Page 59 of 74 where Pioneer Weekend is currently getting their funding. Wadey said there was seed funding from 5 years ago and ticket sales/registration fees would make up the revenue. Kundolf suggested that the attendees of the weekend should get together to help monetarily. Wadey noted that a portion of the money does go to charity. Waniuk read Snow Daze RFP. Davis asked if they could fund specifically to an event. Skjonsby said yes. Valenti said we did not fund the full amount during the FRP process and the needle could be moved with the additional programming. Davis said he wants to give a real impact not sprinkle money. Kundolf suggested funding a majority to Vail Craft Beer Classic because it is at the right time and has potential to be an iconic event. Kundolf does not believe Affiliates Cup Golf Tournament will be a big impact. Kundolf said majority to Vail Craft Beer Classic and a minority to Pioneer Weekend. Rediker said she supports the 80/20 split between Vail Craft Beer Classic and Pioneer Weekend. Rediker said $3,000 for Snow Daze would not have the impact of bringing more people to town for the event. Wadey believes that the funding would have more of an impact on smaller events. Wadey said the town does benefit from Snow Daze but Vail Resorts is the main beneficiary and that the event could happen regardless of extra funding. Gordon said there should be a formal vote for Vail Valley Partnership to provide funding support to the Affiliates Cup Golf Tournament. Gordon said Pioneer Weekend fits within the CSE goals and deserves a small amount. Gordon agrees that Kundolf is in the neighborhood of 80/20 split between the Vail Craft Beer Classic and Pioneer Weekend. Valenti noted that he is recused for Pioneer Weekend because he is a member of the VCBA Board. Valenti said billboards may not be a great return due to short window to event for Vail Craft Beer Classic. Valenti said he agrees with Gordon and the CSE should suggest funding the Affiliates Cup Golf Tournament to the Vail Valley Partnership. Valenti said 70/30 split between Vail Craft Beer Classic and Snow Daze. Davis asked if a billboard for a month is enough time for it to be impactful. Waniuk said yes, they had an ad in the Wall St Journal and they have good reach and media relationships. Davis said two separate motions to reflect the funding. Kundolf motion to fund VCBC at $8,000, Rediker 2nd, Davis mentioned $7,500, 5-1 Wadey. Gordon motion to $2,000 to pioneer weekend, Rediker 2nd, unanimous 4-0 Wadey Valenti recused. ➢ Motion to send a letter of support of the Affiliates Cup Golf Tournament to the Vail Valley Partnership strongly endorsing their contribution of their field fees from the VLMD in an appropriate number M/S/P: Gordon/Kundolf/Unanimous The motion passed 6-0 (Rediker recused, Biszantz absent) CSE Minutes May 3, 2017 Page 5 of 7 May 16, 2017 - Page 60 of 74 ➢ Motion to fund the Vail Craft Beer Classic an additional amount of $8,000 M/S/P: Kundolf/Rediker/Wadey Opposed. The motion passed 5-1 (Biszantz absent) Motion to fund Pioneer Weekend in the amount of $2,000 M/S/P: Gordon/Rediker/Unanimous The motion passed 4-0 (Wadey and Valenti recused, Biszantz absent) Event Liaison Marketing Update: Please see presentation for further details. Wadey asked that useful tips for large groups to call ahead and reserve or a list of restaurants to be added to the list that Saeger is working on for sports tournaments. Waniuk said Vail Lacrosse Shootout organizers would not want to include the full list of restaurants because not all are advertising in the program. Advertising in the program is a revenue driver for the tournament. New Business and Community Input: Kundolf said the Kids Adventure Games is sold out and is curious how many kids are coming from outside of the Vail Valley. Waniuk noted that last year it was 70/30 outside vs. from Vail Valley. Waniuk noted expanding the event comes down to staffing, location, and footprint. Davis does believe it is an awesome headline that they sell out 3 months in advance. Wadey noted that even if local kids are participating, grandparents and family members are coming to town that are staying in hotels. Rediker said it is not fair for Kids Adventure Games to open up 50 more spots a couple weeks before the event. Rediker said staffing needs to be addressed in their future funding request because they rely on volunteers. Kundolf suggested that the parents of the kids participating receive 10% off for volunteering. Waniuk noted that their Vail event is the only one that is sold out compared to all their other mountain resort town events. Rediker suggested they could partner with someone to have a family concert. Gordon said the concert venue of Spring Back to Vail was great. Gordon also noted that the roller derby was a great event. Davis believes the event could grow in the future. Wadey noted the funding was for the potential of their event and that the timing of the weekend after the mountain closed. Rediker said the crowd was a good size and they continued to educate attendees on the sport and event. Waniuk noted it was a good use of Dobson after the ice is closed. McDonald noted the discussion to move Spring Back to Vail to March and why it was moved from closing weekend. McDonald noted that Brooke Skjonsby said they are looking at both Spring Back to Vail and Snow Daze to evaluate future dates. Rediker noted that when Easter is in March, Spring Back is not needed to draw guests. Wadey noted that the 3rd week of March will be the troubled week in 2018 because it is in between spring break and Easter. Rediker said she attended the Mountain Travel Symposium and it was said to expect a decrease in international travelers. Rediker added that exchange rates are down and not CSE Minutes May 3, 2017 Page 6 of 7 May 16, 2017 - Page 61 of 74 improving. Rediker added that Canada is more attractive for their exchange rate. The political climate in America is a detractor for international visitors. Wadey said that Vail is not friendly to groups due to costs. McDonald noted the average daily rate has increased and its not that Vail doesn't want the groups, it's the price point at which they can afford. Rediker said it is not just average daily rate but includes package costs such as lift tickets, food & beverage, and the value of Vail is not rated well currently. Kundolf added that the established Mexican community is still here and coming but other than that it is in decline. Gordon asked if Hotel Talisa has opening date yet. McDonald said soft opening in May and full in late June or July. ➢ Motion to adjourn at 10:45am. M/S/P: Kundolf/Valenti Unanimous. Motion passed 6-0 (Biszantz absent) CSE Minutes May 3, 2017 Page 7 of 7 May 16, 2017 - Page 62 of 74 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VEAC Minutes May 9, 2017 ATTACHMENTS: Description VEAC Minutes May 9, 2017 TOWN Of9 May 16, 2017 - Page 63 of 74 Vail Economic Advisory Council (VEAC) May 9, 2017 MEETING MINUTES Packet materials found here: http://bit.ly/2p2rCKo VEAC Members Present: Bob Ford, Greg Moffet, Brian Nolan, Matt Ivy, Mark Gordon, Jean Alexander, Chris Romer, Mike Glass, Matt Morgan, Jenn Bruno, Laurie Mullen, Alison Wadey, Kim Newbury-Rediker, Kristin Kenney -Williams Town of Vail Staff Present: Kelli McDonald — Economic Development Manager, Laura Waniuk - Event Liaison Specialist, Kathleen Halloran — Finance Director, Patty McKenney — Acting Town Manager, Ernest Saeger — Special Events Coordinator, Dwight Henninger — Chief of Police, George Ruther — Director, Community Development Others Present: Kaytia King - FWD.us, Carol Saade - FWD.us, Louis Bieker- 4240, Tom Braun — Braun Associates, Chris Creemer - lntrawest Financial Report, Kathleen Halloran (15 minutes) Revenue Highlights Upon receipt of all sales tax returns, March collections are estimated to be down 14.2% from last year. Year to date is down 7.4% from the prior year. Easter was in March in 2016. RETT collections through April 26 total $2,025,928 up 34.2% from this time last year. Nolan requested a more comprehensive comparison, YoY and previous years 2014- 2017 as well to compare to 2015 due to the World Championships, also including occupancy. Romer reported on March occupancy 72.5% last year and this year was 69% this year. ADR was up 20% and in 2014 vs. 2017. Town Manager's Report, Patty McKenny (15 minutes) Town Manager Search • Search is continuing, working with same consultant. Will target some specific candidates and continue the interview in the next couple months. STR (Short Term Rentals) • The council reviewed results from DestiMetrics, they were able to listen to a lot of information about STR and where Vail fits in comparison to other mountain resort VEAC Meeting — May 9, 2017 Page 1 of 3 May 16, 2017 - Page 64 of 74 communities. Alexander said that online reviews may provide organic feedback on quality and STR may end up being policed by guests. Construction • Ski Museum — moving forward • Slifer Square — project on hold • Red Sandstone Parking Garage project — is moving forward with design. Approval of up to $1.3 million for construction. Further information is found on the vailgov.com website. • Grocery Store — opening in the Tree Tops building in the near future. Consideration given to sidewalk configuration. • Groundbreaking Ceremony — Chamonix project on Tuesday, May 16 at 11:30am. • Chamonix Lottery — 80 people qualified to win one of 32 units. • Booth Creek Park improvements — June 1 will be a celebration there • Chamonix Camera — "Cham Cam" will be up on and running this week to show progress of construction. Budget • Schedule has been set by Halloran for 2018 budget cycle. Economic Development Proclamation • This week is the Colorado Economic Development week proclaimed by Vail Town Council and Colorado Governor Hickenlooper. Redevelopment of the Hill Building, George Ruther & Louis Bieker (30 minutes) Please see presentation for complete overview. Recently bought and sold by a family. It's a true renovation of a building in town. Ed Anderson and his wife Linda Cabot didn't want major changes at the base of Vail Mountain, they want to preserve the building and renovate this project to make people proud of what is there. They hope to create a chalet style, simple, but beautiful building. They want to honor the traditions of the previous history in Vail. On the environmental side, they plan to have a LEED certified building. Bieker said they are currently working through the PEC and DRB processes. The building goes back to the earliest days of Bridge Street. It will be an 18 month build beginning in Fall. Retail space stays open through most of the construction. Immigration Discussion, Dwight Henninger & Kaytia King (30 minutes) Please see FWD.us and other documents for further information. Henninger provided an overview of the strategy of creating a group focused on immigration. The group has been in place for 7 years now. They work in conjunction with Catholic Charities to increase trust of the law enforcement community. The group focuses on how to build a better trusting relationship with the immigrant groups. They started learning about immigration and issues surrounding that community. Providing accurate information to parties that are impacted is key for a successful program. Gordon asked if the only time when names are reported to the Federal Government is when they are physically in custody. Henninger replied yes, that's correct. Henninger VEAC Meeting — May 9, 2017 Page 2 of 3 May 16, 2017 - Page 65 of 74 expressed interest in integrating the business community members from Vail into the program. King and Saade representatives from FWD.us presented an overview of their program. This organization was founded by leaders in the tech industry. There are 500,000 immigrants in Colorado. In District 2 there are 50,000 immigrants. There are backlogs of up to 25 years waiting time for immigration applications. There are about 160,000 undocumented people in Colorado. DACA (Deferred Action for Childhood Arrivals) or Dreamers is the program for people who were brought to the USA as children under the age of 16 and are undocumented. Website for people looking for information on immigration called Informed Immigrant. Immigrant Heritage Month is June 2017. CSE Strategic Plan, CSE Members & Laura Waniuk (20 minutes) Please see presentation. CSE Members and Waniuk presented updates to 2012 plan. Updates included education and enrichment programs, new scoring criteria, Net Promoter Score language, changes to town staff and roles, event review requirements, measuring progress and success metrics, environmental requirements and conclusion. Citizen Input (5 minutes) — N/A Other Business (5 minutes) VCBA Summer Kickoff meeting on June 1 Next Meeting: Tuesday, June 20, 2017 — estimated start time 1:OOpm With Town Council in council chambers VEAC Meeting — May 9, 2017 Page 3 of 3 May 16, 2017 - Page 66 of 74 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Colorado Snowsports Museum and Hall of Fame Capital Project Updat ATTACHMENTS: Description Colorado Snowsports Museum and Hall of Fame Memorandum May 16, 2017 - Page 67 of 74 TOWN OF VAIL' Memorandum TO: Town Council FROM: Finance Department, Public Works Department DATE: May 16, 2017 SUBJECT: Colorado Snowsports Museum and Hall of Fame Project Update 1. SUMMARY During Council's discussion of the budget supplemental on May 2nd, questions were raised about the $500,000 appropriated for the Ski Museum's renovations in relation to a revised project scope that was presented to Council earlier that day. In response to a request for more detailed information on the revised plans to remodel the Colorado Ski Museum, staff received emailed information from Susie Tjossem, Executive Director (who is currently out of town until May 24). At her request, staff is bringing this information to Council now, rather than waiting for the June 6th meeting. 11. BACKGROUND During the 2016 Budget process, the Ski Museum was granted a capital contribution of $500,000 from Town Council. As noted in the contribution letter to the Museum, the contribution is "to be used towards the expansion and remodel of the Colorado Ski Museum. Contribution is contingent upon it's usage for only capital infrastructure and can not be used towards tenant finishes or museum exhibits. This contribution is also conditional upon those dollars as a "last in" contribution to meet total project costs." At the time of the budget hearings, the project scope included an expansion of 650 square feet, removal of drop ceilings, and installation of cutting-edge museum technology and exhibits. The total project budget of $2,563,766 was split between $1,274,266 for construction -related costs and $1,289,500 for exhibit / interior tenant finishes. The town's $500,000 contribution represented 39% of the construction -related costs. When the Museum obtained a hard bid for construction in November 2016, they were met with a 50% increase in costs, or total project estimate of $1,913,705. Due to the large increase, the Museum board developed a revised plan to stay within the original $1,275,000 capital project budget (construction -related costs only) while keeping with the original goals for the renovation. Please refer to Attachment A, which shows the original cost estimate of $1,274,125, the hard bid of $1,913,705 and finally the revised plan of $1,175,544. The revised plan includes a remodel of the airlock entry into usable exhibit space, moving the entry to align with visitor flow patterns, eliminating the aged drop ceilings, moving and remodeling the 24 year old bathrooms and kitchen (ADA compliant) and moving the gift shop space. By deploying the double door airlock space to exhibit space, the Museum gained 187.5 new square feet and 314 of circulation space was eliminated. The 314 of eliminated square footage provided a cost savings of $650,000, bringing the bid cost back down to original estimates of $1.2M. Under the revised plan, the town's $500,000 represents 42% of construction -related costs. May 16, 2017 - Page 68 of 74 III. DISCUSSION Funding Level Based on the additional information gathered, it appears that the town's contribution of $500,000 is not significantly different than the pro -rata amount approved in 2016 (a 3% increase). The Museum was able to trim $650,000 from the project by eliminating 314 square feet of expansion. Does Town Council have further questions or concerns relating to the planned changes to the Museum's remodel? Funding Timing The contribution from Town Council indicated that the town's funds would be "last in". Staff is requesting clarification of this term in fairness to the Museum as they will need to chart out cash flow of the project. In staff's opinion, this term could mean two things: • The town makes a payment after all other pledges and financing are collected, or • The town makes a payment after bank financing or loan is in place and 100% of the pledges needed are confirmed in writing. The second option allows the Museum to obtain funding sooner however staff recommends that the town require documentation of both bank financing and pledges prior to making payment. This conservative approach is appropriate given the Museum's dependency on donations to cover the cost of the project. IV. REQUEST OF COUNCIL Staff and the Museum provided additional information on the revised plans for renovations. The Museum is requesting confirmation from Council regarding the $500,000 contribution from the town that was previously granted back in 2016. Staff is also requesting that Town Council clarify the requirement of "last -in", specifically with a request for documentation that supports both bank financing and pledges prior to making a payment. - 2 May 16, 2017 - Page 69 of 74 Colorado Ski & Snowboard Museum Transformation Capital Pro ect Budget Sub Total $ 1,012,500 Building Permit & Plan Review Fees 2014 Demolition and Protection of Finishes $ 53,588 Concrete $ 9,000 Masonory $ 14,191 Structural Steel $ 14,906 Rough Carpentry $ - Interior Trim -Cabinets $ 105,359 Exterior Envelope-Stucco/FIFS Repairs, Waterproofing/Roofing $ 44,246 Fireproofing repair allowance $ - Windows, Doors & Hardware, Appliances $ - Retail Fixtures/Office FFE $ 89,903 Drywall and framing $ - Painting $ 10,000 Flooring -Wood, Stone, Carpet LVT $ 79,967 Signage allowance $ 23,500 Fire Sprinkler $ - Mechanical $ 72,500 Electric and Fire Alarm $ 72,500 Existing MEP Repair Allowance $ 5,975 Fire Rating Code Repair Allowance $ 98,979 GC General Conditions & General Requirements $ 98,979 Preconstruction Services $ - Preconstruction Reimbursable $ 41,684 Design & Engineering Fees $ 41,684 Owner's Project Contingency $ 122,500 Warranty Reserve $ 155,067 General Liability Insurance $ 155,067 Builders Risk Insurance $ 10,000 SDI Insurance $ 15,000 Performance and Payment Bond $ 15,000 CM/GC Fee $ 56,345 Sub Total $ 1,012,500 Building Permit & Plan Review Fees $ 40,500 City Imposed Impact Fees $ 53,588 Site Development Fees $ 9,000 Water Connection Fees $ 14,191 Electrical Primary Fee $ 14,906 Taxes (Gross Receipts, Sales, Use, Country, City, etc. $ - Construction Materialas Testing and Inspection $ 105,359 Sub Total $ 40,500 Estimating Contingency Construction Contingency $ 121,125 Escalation Sub Total Architecture & Engineering Total Construction Project Costs Condit Exhibits/AV CSSM Direct (artifact moving, storage, staff time and consultants) Total Transformation Project Cost TOV Contribution TOV % of Overall Project Cost $ 121,125 11/1/2016 TOV CSSM $ 53,588 $ 44,588 $ 9,000 $ 16,691 $ 14,191 $ 2,500 $ 14,906 $ 14,906 $ - $ 105,359 $ 105,359 $ - $ 44,246 $ 44,246 $ - $ 15,000 $ - $ 15,000 $ 89,903 $ 89,903 $ - $ 10,000 $ 10,000 $ 10,000 $ 79,967 $ 56,467 $ 23,500 $ 205,000 $ - $ 205,000 $ 72,500 $ 72,500 $ 72,500 $ 19,767 $ 5,975 $ 13,792 $ 98,979 $ - $ 98,979 $ 10,000 $ - $ 10,000 $ 41,684 $ 41,684 $ 41,684 $ 245,000 $ 122,500 $ 122,500 $ 155,067 $ 155,067 $ 155,067 $ 10,000 $ 10,000 $ 10,000 $ 15,000 $ 15,000 $ 15,000 $ 164,648 $ 56,345 $ 108,303 $ 8,003 $ 2,721 $ 5,282 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 2,385 $ 816 $ 1,569 $ 19,883 $ 6,804 $ 13,079 $ 2,861 $ 979 $ 1,882 $ 15,906 $ 5,443 $ 10,463 $ - $ - $ - $ 95,437 $ 32,660 $ 62,777 $ 1,611,780 $ 603,903 $ 1,007,877 $ 51,883 $ 17,755 $ 34,128 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 10,000 $ 5,000 $ 5,000 $ 61,883 $ 22,755 $ 39,128 $ 54,883 $ 18,782 $ 36,101 $ 54,973 $ 18,872 $ 36,101 $ 30,186 $ 10,330 $ 19,856 $ 140,042 $ 47,984 $ 92,058 $ 100,000 $ 100,000 $ 50,000 $ 50,000 $ 1,274,125 $ 1,084,500 Phased Approach 1/1/2017 TOV CSSM $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ 15,000 $ 15,000 $ - $ 5,000 $ 5,000 $ - $ 10,000 $ 10,000 $ - $ 23,500 $ 23,500 $ - $ 205,000 $ - $ 205,000 $ 72,500 $ 72,500 $ - $ 13,752 $ - $ 13,752 $ 75,000 $ - $ 75,000 $ 10,000 $ - $ 10,000 $ 41,684 $ 41,684 $ - $ 120,000 $ 120,000 $ - $ 155,067 $ 155,067 $ - $ 10,000 $ 10,000 $ - $ 15,000 $ 15,000 $ - $ 100,000 $ 50,000 $ 50,000 $ 8,003 $ 4,002 $ 4,002 $ - $ - $ $ - $ - $ $ - $ - $ $ 1,000 $ 1,000 $ - $ 13,709 $ 13,709 $ - $ 1,882 $ 1,882 $ - $ 10,463 $ 10,463 $ - $ - $ - $ - $ 60,000 $ 30,000 $ 30,000 $ 966,560 $ 578,807 $ 387,754 $ 34,128 $ 34,128 $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ 5,000 $ 5,000 $ - $ 39,128 $ 39,128 $ $ 25,000 $ 12,500 $ 12,500 $ 25,000 $ 12,500 $ 12,500 $ 19,856 $ 9,928 $ 9,928 $ 69,856 $ 34,928 $ x 34,928 x $ 100,000 $ 50,000 $ 50,000 x $ 1,913,705 $ 724,642 $ 1,189,063 $ 1,175,544 $ 702,863 $ 472,682 $ 1,084,500 $ - $ 1,084,500 $ 205,000 $ 205,000 $ - $ 205,000 $ 2,563,625 $ 3,203,205 I $ 724,642 I $ 2,478,563 $ 500,000 $ 500,000 20% 16% $ 1,084,500 $ $ 1,084,500 $ 205,000 $ $ 205,000 $ 2,465,044 I $ 702,863 I M. 1,762,182 $ 500,000 20% May 16, 2017 - Page 70 of 74 Storeroom & Bathrooms 26 L, 10th Mtn Welcome IDrh Fnrre Under Stair `o 0 10 41-11. Lifts Competition Skiing History ^l. Ski Resorts Skiing History Temporary Snowboard Snowboard a Nordic -Freestyle -I 1 1 11 Timeline Interactive Hall of Fame 110 R Ski Mtwartr-- b Bay 4 Bay 2 Skiing Historf _—_ y - _. Temporary Exhibit 1.1 Bay 5 Hall of Fame 1 ]�d 1 day 3 Snorioard, 1 Nordic &Freimtyle&. 35 t EXIT only May 16, 2017 - Page 71 of 74 chi' &tear' 33�8EfE833�8Ef883 u'�?' ##883�8E##88338E##88#38E Museum Space Study 5.5.17 T T 1.5.15 PLAN ADDITIONAL 314.5 sq ft ENTRY 187.25 sq ft 501.8 sq ft htfrimerkUErh 1.1113011. NQ IPLL H�4L ip—IL4#51 r4 k2M�w! VL7T11.1_t DX% AMP WALLS. EM— IT LL hl+ll TO MAX H Cg6111* Qe ISELvSEIRE AHD 12:47,0 Arcryk I 5.5.17 PLAN REMODEL ENTRY TO USEABLE SPACE 187.25 sq ft May 16, 2017 - Page 72 of 74 rIRCMCIM star&[ aZCET F HAVE. PtP41i1 MJ.iWb- 74pr 611004 MN II TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1) 2) C.R.S. §24-6-402(4)(e) - to determine positions, develop a strategy and instruct negotiators, Regarding: Town Manager Search and Potential Real PropertyAcquistion; 2) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions; Regarding: Amended and Restated Parking Capital Investment Agreement, Delponte v. Town of Vail, Case No. 15 -CA -1835 and Colorado Firefighter Safety Act PRESENTER(S): Matt Mire, Town Attorney May 16, 2017 - Page 73 of 74 VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Recess 4:00 p.m. TOWN Of 9 May 16, 2017 - Page 74 of 74