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Home My WebLink About2017-06-20 Agenda and Supporting Documentation Town council Afternoon Regular MeetingVAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 1:30 PM, June 20, 2017 TOM Of UAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. Presentation / Discussion 1.1. Mountain Travel Market Update from DestiMetrics to Vail Town Council and 30 min. the Vail Economic Advisory Council Presenter(s): Ralf Garrison, DestiMetrics Action Requested of Council: Listen to presentation and direct any questions to the DestiMetrics representative. Background: Ralf Garrison will give an update on market conditions in the mountain resort industry to the Town Council, Vail Economic Advisory Council and the community. 2. Site Visits 2.1. Vail Mountain View Residence Proposed Special Development District No. 42 Site visit to 430 and 434 South Frontage Road/Lot 1, Vail Village Filing 5. Van will depart at approximately 2 p.m. Presenter(s): Jonathan Spence, Senior Planner Action Requested of Council: Site visit in preparation for evening introduction of proposed Special Development District No. 42, Vail Mountain View Residence, a development of a mixed use building consisting of 12 dwelling units with 15 attached accommodation units (lock - offs), 19 accommodation units and 10 employee housing units. 3. DRB / PEC Update 3.1. DRB/PEC Update Presenter(s): Chris Neubecker, Planning Manager 4. Presentations / Discussion 4.1. Semi-annual review of the Vail Local Housing Authority's progress on the Vail Housing 2027 Strategic Plan Presenter(s): Steve Lindstrom, Chair Vail Local Housing Authority and George Ruther, Director of Community Depelopment Background: In accordance with the Vail Housing 2027 Strategic Plan, adopted September 6, 2016, the Vail Local Housing Authority (VLHA) 30 min. 5 min. 20 min. June 20, 2017 - Page 1 of 136 presents the following summary of progress to date. As a review, the stated goal of the Housing 2027 plan is: "The Town of Vail will acquire 1,000 additional resident housing unit deed restrictions by the year 2027." 4.2. Vail Recreation District Election Update Presenter(s): Mike Ortiz, Director of Vail Recreation District Action Requested of Council: Informational only. Background: Vail Recreation District will present an update on a potential November ballot proposal. The ballot question would address a property tax increase to support capital obligations relating to the lease with the Town of Vail. 20 min. 4.3. West Vail Area Master Plan Process Update 20 min. Presenter(s): George Ruther, Director of Community Development Action Requested of Council: The Community Development Department is requesting direction from the Vail Town Council to proceed with the West Vail Area Master Planning process as scheduled. Background: The purpose of this worksession is to discuss the master planning process for a West Vail Area Master Plan. The adoption of a master plan for the West Vail area is a critical action identified by the Vail Town Council. The purpose of the West Vail Area Master Plan is to provide a long range vision for the land use planning and subsequent future built environment within the West Vail Area. Once adopted, the master plan will become an element of the Vail Comprehensive Plan and serve as a guide or framework for policy and decision making within the area governed by the plan. Staff Recommendation: If directed to do so, staff will prepare and present a final project schedule and budget for consideration at an upcoming town council meeting. 4.4. Intermountain Fuels Reduction Project Update, Including Schedule for Helicopter Logging Presenter(s): Paul Cada, Wildfire Mitigation Coordinator Action Requested of Council: No Action Requested 4.5. Update of the Town of Vail Weed Management Plan and Discussion on Enforcement of the Noxious Weed Ordinance Presenter(s): Gregg Barrie, Project Manager Action Requested of Council: Staff requests that the Town Council comment as needed on the Weed Management Plan update and, if acceptable, adopt Resolution 20, Series 2017 under the Consent Agenda at the Evening Session. Staff also requests feedback from the Council regarding the proposed enforcement mechanisms for the Noxious Weed Ordinance. Background: The Town of Vail Noxious Weed ordinance stipulates that the Town Council is the Noxious Weed Advisory Board and that the Weed Management Plan should be reviewed and updated annually. Staff has proposed several housekeeping edits to the Plan. In addition, staff is working with property owners to remove noxious weeds from private lands. This presentation will outline the notification process and proposed enforcement of the ordinance on non-responsive property owners. Staff Recommendation: Staff recommends the Council review and comment on the Plan, and if acceptable, adopt Resolution 20, Series 2017 as well as provide on the proposed enforcement mechanisms. 15 min. 10 min. June 20, 2017 - Page 2 of 136 4.6. Ford Park Softball Shelter Design Update Presenter(s): Todd Oppenheimer, Landscape Project Manager Action Requested of Council: Staff requests the Council to review the design of the shelter and provide feedback on the submittal and to review and consider the estimated cost of construction. Background: The purpose of this discussion regarding the Ford Park Softball Shelter Design is to present the design of the shelter and cost estimate prior to submittal for Planning and Environmental Commission (PEC) and Design Review Board (DRB) approval.The Ford Park Softball Shelter is intended to provide better and more immediate sun and thunderstorm protection for athletes and spectators using the sport field area of Ford Park. The Town Council included the design and construction of a tensile fabric shelter at the Ford Park Softball Field Spectator Plaza in the 2017 RETT Capital Project Budget based on a projected budget of $150,000. Staff Recommendation: Staff recommends the Council accept the design of the Ford Park Softball Shelter and direct staff to proceed through the PEC and DRB approval process. 5. Information Update 5.1. Gallagher Act implications to Property Tax Collections 5.2. Notice of Polling Place Election to be conducted for November 7, 2017 Regular Municipal Election 5.3. VLHA Meeting Results 5.4. CSE June 7 Meeting Minutes Draft 5.5. Quarter 1 2017 Investment Report 5.6. Bike Path / Street Connection at Clubhouse (Gore Creek Trail near Ski Club Vail) 6. Matters from Mayor, Council and Committee Reports 7. Executive Session 5 min. 7.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(e) - to determine 30 min. positions, develop a strategy and instruct negotiators, Regarding: possible purchase of real properties and Town Manager search update, 2) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions, Regarding: Initiative Process Presenter(s): Matt Mire, Town Attorney 8. Recess 8.1. Recess 4:30 p.m. June 20, 2017 - Page 3 of 136 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website wwwvailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, wwwhighfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. June 20, 2017 - Page 4 of 136 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Mountain Travel Market Update from DestiMetrics to Vail Town Council and the Vail Economic Advisory Council PRESENTER(S): Ralf Garrison, DestiMetrics ACTION REQUESTED OF COUNCIL: Listen to presentation and direct any questions to the DestiMetrics representative. BACKGROUND: Ralf Garrison will give an update on market conditions in the mountain resort industry to the Town Council, Vail Economic Advisory Council and the community. ATTACHMENTS: Description DMX Town Council Presentation June 20, 2017 - Page 5 of 136 TOWN OF VAIL Memorandum To: Vail Town Council and Vail Economic Advisory Council From: Ralf Garrison, DestiMetrics Date: June 20, 2017 Subject: Mountain Travel Market Update PRESENTER: Ralf Garrison, DestiMetrics ACTION REQUESTED OF COUNCIL Listen to the presentation and direct any questions to the DestiMetrics representative. BACKGROUND Ralf Garrison will give an update on market conditions in the mountain resort industry to the Town Council, Vail Economic Advisory Council and the community. ATTACHMENTS DestiMetrics Update 062017 June 20, 2017 - Page 6 of 136 Vail Town Council Et Vail Economic Advisory Council Update DestiMetrics INNTOPIA RESORT INTELLIGENCE June 20, 2017 Presented by Ralf Garrison June 20, 2017 - Page 7 of 136 Index 1. Introduction 2. Market Update 3. History: Winter 2016/17 4. Outlook: Summer 2017 5. What you ought to know 2 info@DestiMetrics.com 1 www.DestiMetrics_com 1 678 5 Franklin 5t_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 8 of 136 MTNWEST • Aspen • Avon, Colorado • Big Sky • Breckenridge • Beaver Creek • Copper • Gunnison/Crested Butte • Keystone • Mt Bachelor • Mammoth Lakes • Jackson Hole • North Lake Tahoe • Snowmass • Steamboat • Park City Area • Santa Fe • Summit County, CO • Telluride • Vail • Winter Park • Coming soon...Sun Valley SUNQ BEACH • Bay County/Panama City Beach • Golden Isles • Gulf Shores/Orange Beach • Hilton Head • Monroe County/Florida Keys • Okaloosa County/Destin • Experience Kissimmee ASSOCIATI ONSEtCORPORATIONS • Onsite Property Management Association • Colorado Hotel Et Lodging Association • Vail Resorts - Lodging • Two Roads Hospitality -Mtn Collection • Central Reservation Association June 20, 2017 - Page 9 of 136 Vail Property Participation DestiMetrics RESORT INTELLIGENC Reports with data as of May 31, 2016 include: 25 properties representing 2,506 units 66% of total community census 4 info@OestiMetrics.com 1 www.0estiMetrics_com 1 678 5 Franklin 5t_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 10 of 136 25 Vail Submitting Properties DestiMetrics RESORT INTELLIGENC Antlers at Vail Arrabelle at Vail Square Christiania Lodge & Christiania Condos Destination Resorts Vail Vail Cascade Condos Evergreen Lodge at Vail Four Seasons Resort Vail Hotel Talisa Lion Square Lodge Lodge at Lionshead Lodge Tower Manor Vail Resort Montaneros Sitzmark Lodge Sonnenalp Resort of Vail The Sebastian The Wren Tivoli Lodge Vail Mountain Lodge Vail Racquet Club Vail Spa Condominiums Vail Marriott The Lodge at Vail The Ritz-Carlton Residences info@OestiMetrics.com 1 www.0estiMetrics_com 1 678 5 Franklin 5t_ Denver, CO 80209 I 303-722-7346 r■.tea. �►i�/ June 20, 2017 - Page 11 of 136 Index 1. Introduction 2. Market Update 3. History: Winter 2016/17 4. Outlook: Summer 2017 5. What you ought to know 6 info@DestiMetrics.com 1 www.DestiMetrics_com 1 678 5 Franklin 5t_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 12 of 136 Confidence, The DOW & Unemployment DestiMetrics January '06 - May i o RESORT INTELLIGENCE 7 info@OestiMetrics.com 1 www_DestiMetrics_com 1 678 5 Franklin 5t_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 13 of 136 Market Update DestiMetrics FNNTCJPIA RESORT INTELLIGENCE Jan 2014: $1 CAD = $0.94 USD April 2017: $1 CAD = $0.75 USD Jan 2014: €1 EUR = $1.36 USD April 2017: €1 EUR = $1.07 USD 8 info@DestiMetrics.com 1 www.DestiMetrics_com 1 678 5 Franklin 5t_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 14 of 136 Confidence, The DOW & Unemployment DestiMetrics Last 90 Lays o RESORT INTELLIGENC Consumer Confidence • Back to December 2000 levels — Recent High, but now off • Consumers willing to spend putting lodgers in charge • Interest rates going up, inflation going up, earnings flat 9 info@OestiMetrics.com 1 www.0estiMetrics_com 1 678 5 Franklin 5t_ Denver, CO 80209 1 303-722-7346 14 June 20, 2017 - Page 15 of 136 Index 1. Introduction 2. Market Update 3. History: Winter 2016/17 4. Outlook: Summer 2017 5. What you ought to know �o info@DestiMetrics.com 1 www.DestiMetrics_com 1 678 5 Franklin 5t_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 16 of 136 Occupancy Winter 16/17 DestiMetrics Data as of April 30, 2017 INNTCJPIA RESORT INTELLIGENCE 100 % 80 % 60 % 40 % 20 % a% -1% Nrw'1b I-3% u Dec' 16 Data as of Apr 30 (2016/17 season) l7 Hr storic 76% f3% 76% -9% Jr Mar' 1 7 +33% A n Books Industry 0% i•1 Winter Total iU 20% 15% 10% 5% 0% -5% -10% E-iistoric Actual (2015116 season) IM Data as of Apr 30 (2015/16 season) -A- Percent Variance 11 h)uedn»p pied ui 64] % ;nto@Destit,•letrics.com 1 www-DestiMetrlcs_com 1 678 S Franklin St Denver, CO 80209 l 303-722-7346 June 20, 2017 - Page 17 of 136 Data as of April 30, 2017 ADR Winter 16/17 DestiMetrics INNTCJPIA RESORT INTELLIGENCE Average Daily Rate 5701, 5600 5500 5400 5300 S200 S1❑,, 50 Nov'16 0 10 +12% Dec'16 Historic +1010 Jan'17 On Thi Books Feb' 17 in Data as of Apr 30 (2016/17 season) - Data as of Apr 30 (2015/16 season) Mar'17 Apr' 17 Winter iota/ 20% 15% 10% 5% Historic Actual (2015/16 season) - - Percent Variance an Alma a5eiany w 647 % 12 info@DestiMetric5.com 1 www.DestiMetrics_com 1 678 S Franklin St_ Denver, CO 80209 l 303-722-7346 June 20, 2017 - Page 18 of 136 RevPAR Winter 16/17 Data as of April 30, 2017 DestiMetrics RESORT INTELLIGENCE Revenue Per Available Room 5500 5400 5300 $200 S100 SO is Nov16 +18% i Dec" 11, +14%1 Historic 1 On T1 +59% Fc 6' 1I M"1r"1l A1ir 1 / linnks Industry l=l I 5056 40% - 3096 2076 i0% IAS Data as of Apr 30 (2016/17 season) Data as of Apr 30 (2015/16 season) Historic Actual (2015/16 season) -t Percent Variance iuoag aigepeny rad anuanaa w b4] % 13 info@DestiMetric5.com 1 www.DestiMetrics_com 1 678 S Franklin St_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 19 of 136 Vail Ski Season 16/17** Sales Tax Year over Year % Change DestiMetrics iIJNTOPIA RESORT INTELLIGENCE ** Data Through March, 2017 Retail - 2.43 % Lodging & Property Mgmt + 2.83 % Food and Beverage - 3.64 % Other - 8.57% TOTAL - 0.43% into@ iJestiMetrics.com 1 www.0estiMetrics_com 1 678 S Franklin St_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 20 of 136 Vail Multi -Destination Comp As of April 30, 2017 Winter 16/17 DestiMetrics iNNTOP1A RESORT INTELLIGENCE 5600 5500 — 5400 P.r. 5300 5200 5100 50 5157 ll I I 53 I I Iliiiii 1111111■ 5245 5.240 11 5275 5253 49 111 IIIIinn Historical Nov 16 Dec 16 Jan 17 Feb 17 Destination! Vail Other Individual Destinations -0- All Destination Average Mar 17 Apr 17 into@i 7estiNletrics.eom 1 www.0estiMetrics_com 1 678 S Franklin St_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 21 of 136 Vail vs. Industry Winter Performance DestiMetrics 2007/08 - 2016/17 UMW RESORT INTELLIGENCE 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% 10.0% -20.0% Vail Winter Performance: 2008/09 - 2016/17 vs 2007/08 Benchmark �- Industry % Chg Occ. Rate vs 2007/08 —I— Vail % Chg Occ. Rate vs 2007/08 • ♦- Industry % Chg ADR vs 2007/08 t Vail % Chg ADR vs 2007/08 ■- Industry % Chg Revenue vs 2007/08 Vail % Chg Revenue vs 2007/08 0.0% • .26.6% A -A 3.6% 0.2°0 -30.0% '07/08 '08/09 vs '07/08 '09/10 vs '07/08 '10/11/vs 07/08 '11/12 vs 07/08 '12/13 vs '07/08 13/14 vs '07/08 14/15 vs '07/08 15/16 vs '07/08 16/17 vs '07/08 in#o@i 7estiMetrics.com 1 www.OestiMetrics_com 1 678 S Franklin St_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 22 of 136 • Estimated Skier Visits* 85/86-16/17 and 4 Year Moving Average DestiMetrics RESORT INTELLIGENCE Skier/Snowboarder Visits (millions) 62 60 58 56 54 52 50 48 46 44 so M co, 0�6��Q�1��e000��oo�Q�o45 �oo��otiQo�o�45 oo��o�00��00005 oo1�e000�0000�o�000�o�oo��tioo�o�osr C:55"\33-�006��00,��0�000�o�ooQ�o�o^o��o^��^tio^�o^o^�oN- N 4^'4^C3�^� *Source: NSAA 17 into@DestiMetrics.com 1 www_DestiMetrics_com 1 678 S Franklin St Denver, CO 80209 1 303-722-7346 ...Ala. AI June 20, 2017 - Page 23 of 136 Index 1. Introduction 2. Market Update 3. History: Winter 2016/17 4. Outlook: Summer 2017 5. What you ought to know 18 info@DestiMetrics.com 1 www.DestiMetrics_com 1 678 5 Franklin 5t_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 24 of 136 Summer 2017 Business In the Bank Et On the Books DestiMetrics (% of 2016 total) M�f IA RESORT INTELLIGENCE ❑ In -the -Bank (May Arrivals) Summer 2017 Revenue as of May 31 Summer 2017 5.9% 64.0% On -the -Books (Jun -Oct Arrivals) 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ❑ In -the -Bank (May Arrivals) On -the -Books (Jun -Oct Arrivals) Revenue as of May 31 7'8% 53.4% 0o 10% 20% 30% 00% 50% 501/4 70% 801/4 50% 100% info@DestiMetrics.com 1 www.DestiMetrics_com 1 678 S Franklin St_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 25 of 136 Occupancy Summer 2017 Data as of May 31, 2017 DestiMetrics RESORT INTELLIGENCE c ro 100 % 80% — 60 % 40 % 20 % Historic 45% May'l7 54% -4% II Data as of May 31 (2016/17 season) On The Books 63% Ga% +8% Aucj' 17 Sep'17 Oct'17 Summer Total Historic .Actual (2015116 season) l♦ Data as of May 31 (2015/16 season) -at Percent Variance A)urdn»{} pied ui 6y] 20 info@DestiMetrics.com 1 www.0estiMetrics_com 1 678 S Franklin St_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 26 of 136 Data as of May 31, 2017 ADR Summer 2017 DestiMetrics INNTCJPIA RESORT INTELLIGENCE Average Daily Rae 5300 5250 5200 5150 5100 550 S❑ Historic M.y'1/ +1.3% to +6% apn The Books N +4% n. Data as of May 31 (2016/17 Season) Data as of May 31 (2015/16 season) +6% I — 30% 25% Industry +9% 11 Summer Total 20% 15% l0 Historic Actual (2015/16 season) Percent Variance f'1 0 21 info@DestiMetrics.com 1 www.DestiMetrics_cam 1 678 S Franklin St_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 27 of 136 1 Data as of May 31, 2017 RevPAR Summer 2017 DestiMetrics RESORT INTELLIGENCE $175 5150 °a $725 4 $100 $75 $SIJ $25 $0 Historic 3351 +33% +8% 1 +14 i Jul'1 7 r On The Books -7 Aug' 17 -3% Sep'17 +83% +9% Industry +9% Data as of May 31 (201611 7 season) • Data as of May 31 (2015/1 6 season) Historic Actual (201 5/16 season) -tr Percent Variance 22 info@DestiMetric5.com 1 www.Dest1Metrlcs_cam 1 678 s Franklin St_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 28 of 136 Vail Multi -Destination Comp Summer 2017 Data as of May 31, 2017 DestiMetrics iNNTOP1A RESORT INTELLIGENCE 5300 5250 S.,.0 ce C G S15D 5100 550 50 Historic 5122 On The Hooks 577 Jul 17 Aug 17 Sep 1 7 Destination Vail • Other Individual Destinations O All Destination Average On The gooks info@ DestiMetrics.com 1 www.DestiMetrics_com 1 678 S Franklin St_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 29 of 136 As of May 31, 2017 Vail Daily Occupancy Summer 2017 DestiMetrics INNTOPIA RESORT INTELLIGENCE Total Occupancy Rate 100 % 75 % 50 % 25 % -25 % Historic On The Books -50 %— i.. o i-•,.... V V V V V .11I .:ibm l,li.'l,d 1111111 � I I I o N N I..s n 4+ o o w 0 N 4 V A CG 6n N 'D W 6' on O is g g a a I 74 40 '0 a -o s a •- V V V V V V V V V V V V V V V V V V Date [Cridlines aligned with Saturdays) Data as of May 31 (2016/17) — Data as of May 31 (2015/16) -.'- Historic Actual (2015/16) % Occupancy change info@Dest1Metrics.com 1 www.DestiMetrics_com 1 678 5 Franklin St_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 30 of 136 Vail vs Industry Summer Performance 2007- DestiMetrics 2016 iNNTOPIA RESORT INTELLIGENCE 100.0% 80.0% 60.0% 40.0% 20.0% 0.0% -20.0% 40.0% Vail Summer Performance: 2008 - 2016 vs 2007 —A --Vail % Chg Occ. Rate vs 2007 – •– Industry % Chg Occ. Rate vs 2007 +Vail % Change ADR vs 2007 –- Industry %Change ADR vs 2007 tVail % Change Revenue vs 2007 –II– Industry % Change Revenue vs 2007 45.1% 47 9% 32.3% 26.3% 26.3% 2007 '08 vs '07 '09 vs '07 '10 vs '07 'll vs '07 '12 vs '07 13 VS '07 14 VS '07 15 VS '07 16 V5'07 into@iJestiMetrics.eom 1 www.DestiMetrics_com 1 678 5 Franklin St_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 31 of 136 Index 1. Introduction 2. Market Update 3. History: Winter 2016/17 4. Outlook: Summer 2017 MNO 5. What you ought to know 26 info@DestiMetrics.com 1 www.DestiMetrics_com 1 678 5 Franklin 5t_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 32 of 136 Recent Program Upgrades: Custom Vail Research Web Portal Group vs FIT Report Set Special Event Overlay On Daily Occupancy t DesuMemcs 27 info@DestiMetrics.com 1 www.DestiMetrics_com 1 678 5 Franklin 5t_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 33 of 136 New for 2017: 28 info@DestiMetrics.com 1 www.DestiMetrics_com 1 678 5 Franklin 5t_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 34 of 136 New for 2017: Short Term Rental Measurement, Monitoring, Management System DestiMetrics Graphic representation not to scale. info@DestiMetrics.com 1 www_DestiMetrics.com 1 678 S Franklin St. Denver, CO 80209 I 303-7128-7346 June 20, 2017 - Page 35 of 136 Sample Resort Town 1 All Bed Ease Supply [Ea• �..�..piye W. Short Term Rental Monitoring and Management System n.a mrw«.wr.r.rw.. -1 r__. rr■ stew STR- M3 Monitoring dashboard Bed Base Use Map ■■■■••■■■■.■■■■■■■■■.■ ■■••.■■■■■■■••■■■■■■■■ ■■■■■■p■■■■■■■pu■■■■■■ MEM ■■■■■■■••■■...■ ■■••■■■■■■ ■■■■'i■u: •• Owner Occupied • Long -Tenn • Second home Owner Short-Temn Rental June 20, 2017 - Page 36 of 136 Our Evolution DestiMetrics INNTCJPIA RESORT INTELLIGENCE Desti M etri ca1 I.r7ELJigFnce. DestiMetrics INNTOPIA RESORT INTELLIGENCE BUSINESS INNTELLIGENCE info@DestiMetrics.com 1 www.DestiMetrics_com 1 678 5 Franklin 5t_ Denver, CO 80209 1 303-722-7346 June 20, 2017 - Page 37 of 136 esti etric INNTOPIA RESORT INTELLIGENC June 20, 2017 - Page 38 of 136 TOWN Of UAJL VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Mountain View Residence Proposed Special Development District No. 42 Site visit to 430 and 434 South Frontage Road/Lot 1, Vail Village Filing 5. Van will depart at approximately 2 p.m. PRESENTER(S): Jonathan Spence, Senior Planner ACTION REQUESTED OF COUNCIL: Site visit in preparation for evening introduction of proposed Special Development District No. 42, Vail Mountain View Residence, a development of a mixed use building consisting of 12 dwelling units with 15 attached accommodation units (lock - offs), 19 accommodation units and 10 employee housing units. June 20, 2017 - Page 39 of 136 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description June 7, 2017 DRB Meeting Results June 12, 2017 PEC Meeting Results TOWN IfO June 20, 2017 - Page 40 of 136 TOWN OFD DESIGN REVIEW BOARD AGENDA PUBLIC MEETING June 7, 2017 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Bill Pierce Rollie Kjesbo Doug Cahill Peter Cope Andrew Forstl PROJECT ORIENTATION 1:OOpm SITE VISITS 1. 286 Bridge Street Inc. — 286 Bridge Street 2. Express Lift Coffee House - 250 Vail Lane 3. 142 West Meadow Drive LLC — 142 West Meadow Drive 4. Treetop Market - 450 East Lionshead Circle 5. Paradise ADK - 2537 Arosa Drive MAIN AGENDA 3:OOpm 1. Fagan Residence DRB17-0132 Final review of an exterior alteration (landscaping) 1730 Buffehr Creek Road/Lot 7, Lia Zneimer Subdivision Applicant: Fagan Family Revocable Trust, represented by Fieldscape ACTION: Table to June 21, 2017 MOTION: Kjesbo SECOND: Cahill 2. 286 Bridge Street Inc. DRB17-0178 Final review of an exterior alteration (window/door) 286 Bridge Street/Lot A & B, Block 5A, Vail Village Filing 1 Applicant: 286 Bridge Street Inc., represented by ROIA Inc. ACTION: Approve with Conditions MOTION: Kjesbo SECOND: Cahill CONDITION(S): VOTE: 4-0-0 VOTE: 4-0-0 Matt Matt 1. In the place of the former door location, the applicant shall continue the knee wall and match the existing knee wall in height and materials. 2. The applicant shall provide a new door with a kickplate that matches the height of the knee wall. 3. CosBar DRB17-0181 Matt Final review of an exterior alteration (sign) 188 Gore Creek Drive 156/Lot A, Block 5C, Vail Village Filing 1 Applicant: CB — Vail LLC Pyramid Property Advisors, represented by Thomas Sign & Awning Company ACTION: Table to June 21, 2017 MOTION: Kjesbo SECOND: Cahill VOTE: 4-0-0 Page 1 June 20, 2017 - Page 41 of 136 4. Paradise ADK LLC DRB17-0185 Final review of an addition (deck/gutters/enclose patio/egress window) 2537 Arosa Drive/Lot 6, Block E, Vail Das Schone Filing 1 Applicant: Paradise ADK LLC, represented by Brett Reigel ACTION: Approve with one condition MOTION: Kjesbo SECOND: Cahill CONDITION(S): VOTE: 4-0-0 Matt 1. The applicant shall place a trim board over the butt end of the composite decking. 5. Express Lift Coffee House DRB17-0200 Final review of an exterior alteration (window/door) 250 Vail Lane / Tract A, Front Door Lodge and Resort Applicant: Vail Resorts, represented by Roger Cardoza ACTION: Approve with one condition MOTION: Kjesbo SECOND: Cahill CONDITION(S): VOTE: 4-0-0 1. The applicant shall match all new materials and finishes to existing conditions. Matt 6. Sturm Residence DRB17-0186 Jonathan Final review of a new duplex 5034 & 5044 Main Gore Drive S/Lot 2, Vail Meadows Filing 1 Applicant: Leisa K Sturm Revocable Trust, represented by Leisa K. Sturm ACTION: Approve with conditions MOTION: Cahill SECOND: Cope VOTE: 3-1-0 (Kjesbo Opposed) CONDITION(S): 1. The applicant shall revise the site plan prior to submitting for building permit demonstrating compliance with retaining wall heights within the required 20' front setback. 2. The applicant shall revise the landscape plan prior to building permit submittal showing a less linear and more organic approach to the tree placement along the western property line. 3. Prior to building permit submittal, the applicant shall revise the architectural plans related to the garage roof and lower level roof deck to provide relief through cantilevers and other measures, to be reviewed and approved by Town of Vail staff. 7. Galvin/Sun Up Trust Residence DRB17-0043 Final review of New Construction 303 Gore Creek Drive/Lot 9, Block 5, Vail Village Filing 1 Applicant: Christopher Galvin Revocable Trust, represented by Shepherd Resources Inc. ACTION: Approve MOTION: Kjesbo SECOND: Cahill VOTE: 4-0-0 Jonathan 8. Sun Up Trust Residence DRB17-0187 Jonathan Final review of changes to approved plans (windows/doors) 303 Gore Creek Drive 10/Lot 10, Block 5, Vail Village Filing 1 Applicant: Sun Up Trust Michael A. Bourdon Trustee, represented by Shepherd Resources Inc. ACTION: Approve MOTION: Kjesbo SECOND: Cahill VOTE: 4-0-0 9. Treetops Market DRB17-0215 Jonathan Page 2 June 20, 2017 - Page 42 of 136 Final review of an addition 450 E Lionshead Circle Unit X/Lot 6, Block 1, Vail Lionshead Filing 1 Applicant: Jewish Resource Center, represented by Michael Hazard Associates ACTION: Approve with conditions MOTION: Kjesbo SECOND: Cope VOTE: 3-0-1 (Pierce Recused) CONDITION(S): 1. A separate Design Review Board application shall be submitted for review for any proposed signage. 2. All lighting shall comply with the Town of Vail Outdoor Lighting requirements. 3. This Design Review Board approval shall only be for the proposed realignment of the ADA ramp, patio improvements, and alterations to the structure. Additional Design Review Board review shall be required for the proposed landscaping, retaining wall cladding and site wall design. 10. 142 West Meadow Drive LLC DRB17-0207 Chris Conceptual review of a new duplex 142 West Meadow Drive/Lot 3, Vail Village Filing 3 Applicant: 142 W. Meadow Dr. LLC, represented by Segerberg, Mayhew & Associates ACTION: Conceptual Review STAFF APPROVALS JM Aspen Holdings LLC DRB17-0117 Final review of an exterior alteration (patio) 4937 Juniper Lane/Lot 4, Block 4, Bighorn 5th Addition Applicant: JM Aspen Holdings LLC, represented by Martin Manley Architects BCKL LLC Residence DRB17-0142 Final review of changes to approved plans 1259 Westhaven Circle N, Lot 34, Glen Lyon Subdivision Applicant: BCKL LLC, represented by TAB Associates Ponch Inc. -Trio Inc. DRB17-0161 Final review of changes to approved plans (addition) 22 West Meadow Drive Unit 355/Lot H, Vail Village Filing 2 Applicant: Ponch Inc. -Trio Inc., represented by Isom & Associates Hotel Talisa — Aria Spa Building DRB17-0165 Final review of an exterior alteration (painting) 1295 Westhaven Drive/Cascade Club Condo Applicant: Cascade Club Condo, represented by Mauriello Planning Group Matt Chris Matt Chris Brandess-Cadmus Real Estate Co. DRB17-0184 Jonathan Final review of an exterior alteration (sign) 281 Bridge Street 4/Lot D & E, Block 5C, Vail Village Filing 1 Applicant: Brandess-Cadmus Real Estate Co., represented by Slifer Smith & Frampton Real Estate Allegheny Associates II LLC Residence DRB17-0175 Final review of an exterior alteration (condensing unit) 1402 Moraine Drive/Lot 1, Dauphinais-Moseley Subdivision Filing 1 Applicant: Allegheny Associates II LLC, represented by R&H Mechanical Page 3 Jonathan June 20, 2017 - Page 43 of 136 Town of Vail DRB17-0176 Final review of an exterior alteration (landscaping) 725 N Frontage Road W/Tract C, Vail Potato Patch Filing 1 Applicant: Town of Vail, represented by Gregg Barrie Ellis Residence DRB17-0177 Final review of an addition 5040 Main Gore Place A4/Unplatted Applicant: Daniel & Margaret Ellis, represented by Smith Woodworking Welch Residence DRB17-0179 Final review of an exterior alteration (sliding door) 120 Willow Bridge Road 3H/Lot K, Block 5E, Vail Village Filingl Applicant: John Welch, represented by Nedbo Construction Mahaffy Residence DRB17-0180 Final review of an exterior alteration (door) 1620 Sunburst Drive F20/Lot 1, Sunburst Filing 3 Applicant: Cynthia Mahaffy, represented by Jeff Lutz Builders Inc. Reimers Residence DRB17-0182 Final review of changes to approved plans 3090 Booth Creek Drive/Lot 8, Block 3, Vail Village Filing 11 Applicant: Arthur Reimers, represented by Berglund Architects Benito LLC Residence DRB17-0188 Final review of an exterior alteration (windows/doors) 458 Vail Valley Drive R6/Unplatted Applicant: Benito LLC, represented by Segerberg Mayhew & Assoc. Sunwood at Vail DRB17-0190 Final review of an exterior alteration (paint) 4594 Meadow Drive Buildings A & B/Unplatted Applicant: Sunwood at Vail, represented by High Altitude Home Improvement Barrett Residence DRB17-0193 Final review of an exterior alteration (landscaping) 4249 Nugget Lane/Lot 8, Bighorn Estates Applicant: Timothy Barrett, represented by Colorado Tree Services Inc. Cimex Invest Inc. DRB17-0197 Final review of an exterior alteration (landscaping/deck) 165 Forest Road/Lot 29, Block 7, Vail Village Filing 1 Applicant: Cimex Invest Inc., represented by Berglund Architects Doubletree DRB17-0198 Final review of changes to approved plans (spa/pool) 2211 N Frontage Road W/Lot 1, Vail Das Schone Filing 3 Applicant: TNREF III Bravo Vail LLC, represented by Pierce Architects Hotel Talisa DRB17-0199 Final review of an exterior alteration (roof bars/gutters) 1300Westhaven Drive/Unplatted Applicant: Vail Hotel Partners LLC, represented by Mauriello Planning Group Page 4 Jonathan Jonathan Chris Jonathan Jonathan Chris Chris Jonathan Chris Chris Chris June 20, 2017 - Page 44 of 136 Vail Clinic Inc. DRB17-0202 Final review of signs 180 South Frontage Road West/Lot E & F, Vail Village Filing 2 Applicant: Vail Clinic Inc., represented by Braun Associates Lion Square Lodge Condominium Association DRB17-0203 Final review of a change to approved plans (lighting) 660 Lionshead Place/Lot 1, Vail Lionshead Filing 1 First Addition Applicant: Lion Square Lodge Condominium Association, represented Colorado Art Studio Inc. Dannheisser 2007 Childrens Trust DRB17-0204 Final review of an exterior alteration (Condenser) 680 Lionshead Place Unit 520/Lot 3, Vail Lionshead Filing 3 Applicant: Dannheisser 2007 Childrens Trust, represented by David Collins Montaneros Home Owners Association DRB17-0206 Final review of a sign (Construction) 684 West Lionhead Circle/Lot 8, Block 1, Vail Lionshead Filing 3 Applicant: Montaneros Home Owners Association, represented by RA Nelson Fall Ridge Home Owners Association DRB17-0210 Final review of an exterior alteration (Landscaping) 1650 Fall Ridge Road/Lot 2, Sunburst Filing 3 Applicant: Fall Ridge Home Owners Association, represented by Ceres Landcare Jonathan Chris Chris Matt Chris The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. Page 5 June 20, 2017 - Page 45 of 136 TOWN Of UAIL 1. Call to Order PLANNING AND ENVIRONMENTAL COMMISSION June12,2017, 11:00AM Vail Town Council Chambers 75S. FrontageRoad-Vail, Colorado, 81657 Members Present: Brian Gillette, Pam Hopkins, Ludwig Kurz, John -Ryan Lockman, John Rediker, Karen Perez and Brian Stockmar Members Absent: None Site Visits: a. Jackson Residence — 2475 Garmisch Drive b. Manchester Residence — 2794 Snowberry Drive c. Mellgren Residence — 4112 Spruce Way 2. A request for review of a Variance, pursuant to Section 12-7B-16, Landscaping and Site Development, Vail Town Code, to allow for a reduction in landscape area, located at 231 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0009) Applicant: Gasthof Gramshammer Inc., represented by Gies Architects Planner: Matt Panfil Motion: Table to June 26, 2017 First: Gillette Second: Stockmar Vote: 5-2-0 (Rediker/Perez opposed) Planner Panfil relayed to the board the applicant's desire for this item to be continued to the next meeting. Russel Geis, representing the applicant, explained the process and timing for the project and the plan moving forward, necessitating the request for a continuance. Commissioner Stockmar requested clarification in regard to the recently installed bike racks. Stockmar reiterated his earlier concerns. Gillette would prefer permanent planters but is ok with moveable containers. Kurz agrees with Gillette Perez agrees with Gillette Hopkins voiced her support of the temporary planters. Lockman would prefer to see what was originally proposed, but is open to alternatives. Rediker is disappointed with applicants desire not to do what was originally proposed. Would support going forward today but recognizes others may support a continuance. 3. A request for a final review of a variance from Section 14-10-4-B, Architectural June 20, 2017 - Page 46 of 136 Projections, Decks, Balconies, Steps, Bay Windows, etc., Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow for the replacement of a nonconforming deck with a proposed side setback of one foot, nine inches (1'9") where a fifteen foot (15') setback is required and a proposed rear setback of twelve feet (12') where fifteen feet (15') setback is also required, located at 4112 Spruce Way/Lot 2, Block 8, Bighorn Subdivision 3rd Addition, and setting forth details in regard thereto. (PEC17-0013) Applicant: Anders Folke & Anna Maria Mellgren Planner: Jonathan Spence Motion: Approve, with Conditions First: Kurz Second: Perez Vote: 7-0-0 Spence introduced the project to the PEC. The existing deck is a safety hazard. The proposed deck will be one foot (1') from the side property line and will maintain a twelve foot (12') rear setback. The size of the lot essentially requires a variance for any improvement. Gillette: Have the neighbors been notified? Spence confirmed in the affirmative. Mike Connolley, representing the applicant, described the need the replace the deck. There was no public comment. Stockmar: Based on the site visit and photographs, this is clearly a safety issue. Supports the requested variance. All the remaining Commissioners agreed with Stockmar's comments. 4. A request for a final review of a variance from Section 14-10-4-B, Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc., Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow a deck more than five feet (5') above ground level a four and six -tenths foot (4.6') setback where a ten foot (10') setback is required, located at 2475 Garmisch Drive, Unit 1 / Lot 5 & 6, Block H, Vail Das Schone Filing 2, and setting forth details in regard thereto. (PEC 17-0014) Applicant: Dominique & Christiane J ackson Planner: Matt Panfil Motion: Approve with Conditions First: Lockman Second: Kurz Vote: 7-0-0 Planner Panfil introduced the project and the requested variance. Dominique Jackson, applicant, provided a rationale for the requested proposal. Existing deck is too small, a safety issue at the top of the stairs. Stockmar asked if the deck is proposed to be used as a BBQ deck. Jackson explained that gas grills are permitted at the property. Stockmar asked if would be cantilevered or supported with posts. Panfil showed that the deck with be cantilevered. Lockman asked why the existing stairs are so narrow. June 20, 2017 - Page 47 of 136 Jackson said that was what was built. Panfil explained that wider stairs would also be permitted. Panfil explained that if cantilever is not possible then posts would be needed. Jackson further explained the plan. Public Comment - None Commissioner Comment Lockman -Recognizes the practical difficulty and supports the request, pointing to the safety concern. Hopkins -Agrees with Lockman Perez - Agrees with Lockman Kurz also agrees and supports the staff memorandum Gillette agrees Stockmar agrees Rediker agrees with staff's analysis. 5. A request for a final review of a variance from Section 14-6-7, Retaining Walls, Vail Town Code, pursuant to Title 12 Chapter 7, Variances, Vail Town Code, to allow for retaining walls with height in excess of three feet (3') within the twenty foot (20') front setback, located at 2794 Snowberry Drive/Lot 16, Block 9, Vail Intermountain Development Subdivision, and setting forth details in regard thereto. (PEC17-0020) Applicant: Gary & Jeane Manchester Planner: Jonathan Spence Motion: Approve, with Conditions First: Lockman Second: Kurz Vote: 7-0-0 Spence introduced the project and described the requested variance. Due to the steep slope of the lot, if the applicant were to propose a garage within the front setback, the variance would not be required. However, due to the unique topography of the site, it would be inappropriate to locate the garage in the front setback. Staff supports the requested variance. Seth Bossung of Intention Architecture provided a presentation and summarized the site plan design. Kurz: Asked if the retaining walls were boulders or concrete. Bossung responded that all walls are engineered boulder retaining walls. Lockman:Believes it is a creative site plan that addresses complex grading issues. All other Commissioners agreed. Rediker added that it is a unique site and relief is necessary. June 20, 2017 - Page 48 of 136 6. A request for a recommendation to the Vail Town Council of an application to establish Special Development District No. 42 (Vail Mountain View Residences), pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a mixed use building consisting of 12 dwelling units with 15 attached accommodation units (lock -offs), 19 accommodation units and 10 employee housing units, located at 430 and 434 South Frontage Road/Lot 1, Vail Village Filing 5 and setting forth details in regard thereto. (PEC17-0006) Applicant: Lunar Vail LLC, represented by Mauriello Planning Group Planner: Jonathan Spence Motion: Approve, with Conditions First: Stockmar Second: Kurz Vote: 4-3-0 (Rediker, Gillette, and Perez Opposed) Spence summarized the previous two meetings and the proposed changes that have occurred since the last presentation to the PEC on May 22, 2017. Most of the previous comments were related to the building's bulk, height, mass, public benefit, and relationship to Phase I of the development. The applicant has included a revised north elevation. Staff has provided conditions that would make the project compliant with the approval criteria. The applicant, represented by Dominic Mauriello, MPG Inc., provided a PowerPoint presentation to the PEC. Mauriello reviewed the project timeline. He described the changes in unit count that have occurred through the PEC review process. He summarized the aspects of the project which the applicant believes are public benefits. The deviations from the code associated with the project include: east side setback, building height, density, site coverage, and loading in the front setback. Will Hentschel, Architect of 359 Design, discussed the architectural design changes that have occurred throughout the PEC review process. Hentschel discussed the compatibility of the proposed elevations with Phase I. Similar features between the two phases include: top floor dormers, exposed timber and other parts of the structure, battered columns, and railings. Other changes include the replacement of the previously proposed metal panels with a stucco finish. The building follows the traditional base -middle -top composition. Hentschel introduced an elevation of the south facade. Mauriello continued his presentation by discussing the impact of the structure and side setback encroachment on the adjacent Tyrolean building. He then described the changes that have been made to the north elevation. Mauriello then provided responses to each of the SDD approval criteria. Referencing images of the adjacent properties, he emphasized that the proposal is compatible with the surrounding area. He then discussed the relationship between uses and programming of the proposal and adjacent uses. The density of the proposal and adjacent properties was compared. Mauriello stated that the proposal complies with the Town's parking requirements. He discussed the two possibilities for a loading space. Gillette asked for clarification as to the Town's loading space requirements. Mauriello summarized the ways in which the applicant believes the proposal complies with the Town's comprehensive plan and other planning documents. There are no natural or geological hazards on the site. The plan complies with minimum landscape requirements. The proposal is not generating additional traffic and there are no improvements required. Mauriello discussed the two different options available for the location of the proposed sidewalk. He stated that the project will be completed in one phase with an anticipated short construction time. He concluded his presentation by referencing a slide that depicted June 20, 2017 - Page 49 of 136 increased hallway undulation. Spence indicated that Tom Kassmel of Public Works was available for questions and stated that there are two letters distributed at the beginning of the meeting that were received after the PEC packets were distributed. Perez: Asked for clarification regarding the number of employee housing units (EHUs) associated with the project. Spence clarified that there are 10 EHUs proposed, not 9 as stated on page 11 of the Staff Memo. Hopkins: Asked Mauriello for further explanation of the height exhibits. Rediker: Asked Spence if there was concern in approving the SDD without specific terms for height and other standards. Spence indicated that the data in the table on pages 11 and 12 of the staff report are the maximums that will be reviewed by the Town Council. Lockman:Asked Spence for clarification on one of the recommended conditions of approval regarding heating the sidewalk. Spence stated that the applicant has agreed to purchase renewable energy credits to offset the cost of heating the sidewalk. Kassmel: Stated that common practice has been to provide heated sidewalks where tall buildings shade the sidewalks, and cited Four Seasons and The Sebastian as examples. Perez: Asked Kassmel about the impact of the loading zone in its proposed location. Kassmel stated that it is not an ideal location and they do not typically allow loading on a public walkway. Lockman:Asked for clarification on the traffic impact fee. Kassmel stated that CDOT has agreed that there is no net new traffic generated by the project. However, proposed uses on the site will generate additional traffic which may have some broader impact on the system. Rediker: Asked how the sidewalk Options A or B will be determined. Kassmel stated that his team is conducting an ongoing review of both options. Option B may be further off in terms of time, but they want to ensure that it is a viable option for the future. Kassmel stated his preference that the sidewalk be located in order to accommodate Option B in the future. Public Comment - Chris Romer, President and CEO of Vail Valley Partnership (VVP), stated VVP supports the project and feels that the height, density, and other deviations are worth the public benefits. Rick Smith, Vail Valley Medical Center (VVMC), stated that his group supports the project because it contains EHUs and VVMC anticipates a strong demand for housing. The project will be a recruiting tool for VVMC. Stan Cope, management of Vail Valley Lodge, stated his support for the project. He believes the tradeoff between height and public benefits is worth it. Molly Murphy, Vail Local Housing Authority (VLHA), stated the group's support of the project. They believe the lockoffs are an asset to the project. Steve Lindstrom, VLHA, restated that the group supports the project. The applicant is not asking for financial assistance from the community. Believes it is a good location for June 20, 2017 - Page 50 of 136 resident housing. John Saalfeld, managing agent of the Tyrolean, stated his opposition to the project. Concerns include: impact on their view and the height of the building. Stockmar asked John Saalfeld if there would be any difference if the building were only 48' tall. John Saalfeld responded that the overall size of the building is too big and far exceeds the amount of Gross Residential Floor Area (GRFA) allowed. The owners of the Tyrolean were aware of the surrounding zoning, but did not anticipate an SDD. John Saalfeld asked if the EHUs were going to be truly affordable. Jeff Morgan stated his support for the project. He stated he works with Chris Romer and they both agree that the building will provide an aesthetic buffer from the highway. Stockmar: The project seems to comply with the SDD review criteria. While understanding the view of those who oppose the project, he believes there is a large public benefit to this project and therefore supports the project. Gillette: Believes the Tyrolean will lose their view regardless of a building height deviation, but does believe that as proposed, the structure negatively impacts the Tyrolean's access to light and air and would like to see that problem addressed. Lockman: Believes that deviations should not be granted strictly based on the provision of EHUs, even though they are very important to the Town. All criteria must be reviewed based on the context of the site. He has an issue with the overall compatibility based on scale, but it is consistent with the Town's various planning documents. He feels there have been improvements to the design over the course of the review and can support the project. Hopkins: Agreed with Lockman. Asked if there was a way to guarantee a price range for EHUs and lockoffs. Spence responded that the limitation is based on occupancy restrictions only. Hopkins stated that she feels the design has improved, but is also worried about the impact on the Tyrolean's access to light and air. Perez: Stated that she does not believe the proposal meets the compatibility criteria. Does not believe the benefit of the EHUs offsets the deviations requested. Feels the design has improved throughout the process, but is not ready to support the project. Kurz: Stated that while the building is large in regards to bulk and mass, it is located in an area which can accommodate its size. Design changes have helped address the perceived bulk and mass concerns. The public benefits outweigh any negative impacts. Lockman:Suggested the traffic impact study be reexamined. Also, he believes that a heated sidewalk should not be required due to its negative impact on the environment. Gillette: Agreed with Lockman regarding the heated sidewalk. Rediker: Acknowledged that there are a lot of positives associated with the proposal, including the EHUs and additional "hot beds." Disagrees with some of the applicant's arguments regarding compatibility of the project with surrounding area. The project does comply with some objectives of the comprehensive plan, but feels the bulk and mass is far beyond anything anticipated for the site. Also believes the project does not comply with Criteria #2 based on the excessive density of the site. Finally, believes that Criteria #3 has not been met and that the building does not complement the design of the surrounding area or Vail in general. June 20, 2017 - Page 51 of 136 7. A request for final review of an amendment to a conditional use permit, pursuant to Section 12-90-3, Conditional Uses, Vail Town Code, pursuant to Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, F and 2E, Vail Village Second Filing, and Lot 2E-1, Block 1, Vail Lionshead Filing 1. (PEC17-0022) Applicant: Vail Valley Medical Center Planner: Jonathan Spence Motion: Continue to July 10, 2017 First: Perez Second: Stockmar Vote: 7-0-0 Spence introduced the topic. This presentation will include an introduction and overview of the master plan for VVMC. Tom Braun will describe the approach that staff and the applicant will be taking for this project. Tom Braun, Braun Associates, representing the VVMC — Introduced some members of the design and applicant team The East Wing is the east end of the campus, near the current parking structure. New medical facilities and heliport will be included. At least 4 members of the PEC were not on this board or Council when the VVMC master plan was approved. We anticipate four more PEC meetings on this topic. Three applications (including Conditional Use for medical care facility and heliport), a rezoning application and subdivision application as well. Medical Professional Building (US Bank building) is also in the master plan boundary. Braun reviewed the parcels, including the land that will be acquired from the Evergreen Lodge. Future meetings with PEC are anticipated June 26, July 10, July 24 and August 10 or 24 of 2017. Master plan in 2014 and 2015 laid the groundwork for this development. Major goal was to keep medical center in Vail. Plan considers internal drivers (hospital needs) and external drivers (Town and community goals). Decompression, finding more space for existing uses, is one goal; relieve crowded conditions. Intention is not to increase number of patients, but to improve operations and comfort. He described the programming in the East Wing. Net gain 110,000 sq. ft. is proposed. Minimizing traffic on West Meadow Drive was a major goal, by relocating front entry to S. Frontage Road. Rediker — Is parking access changed from the original plan? Braun — Yes, it has changed. Gillette — Was there shared access planned with Evergreen Lodge? Braun — Yes, but that is not in this plan. Stockmar — Has the Stedman Clinic moved? Braun — Yes, to the West Wing. Braun continued to describe the new medical center, arrival experience, and heliport. New heliport location will reduce time and distance between emergency room and heliport. He discussed the parking needs, and general transportation management, including employees taking buses and shuttles to bring workers to medical center. About 197 additional on-site June 20, 2017 - Page 52 of 136 parking spaces are planned. About 605 total parking spaces planned on-site. Loading and delivery was discussed; all will be enclosed. Pedestrian circulation will include a north -south connection along east side of new building. He discussed the land exchange with Evergreen Lodge. Future needs and expansion space will be provided in the helipad building. This space is not programmed. Extra space may allow a location for uses in the medical professional building (US Bank) during redevelopment. Rediker — Is a roundabout planned near the Municipal Centre and VVMC? Spence — On July 10, Tom Kassmel, Town Engineer, will attend the PEC meting to describe future road improvements. Nate Savage, Davis Partnership, Architect — Showed 3D images of the architecture. Materials and design elements will be similar to the central wing. Lobby will be open with mountain views. Public pedestrian access will be available from Meadow Drive. Loading bays will allow trucks to drive in, turn -around inside, and pull out of separate garage door. Gillette — Is the elevator tower two stories above the main building? Savage — That is the elevator tower overrun that you are seeing. Helipad tower needs to be at a set height, based on flight patterns and safety. Braun — Described the flight pattern for helicopter flights. Gillette — What design guidelines are used to review the helipad? Braun — The site is not in the Village, and not in Lionshead, so the Town's standard design review process will be used. Savage - Level 2 will have sleeping quarters; level 3 will have internal conference space. Rediker — It will be helpful to see the presentation on flight paths. Last year there was a Flight For Life accident in Frisco. What designs are provided to plan for accidents? Braun — Defer a response until the helicopter expert is here. Kurz — Please show secondary entrance on Meadow Drive. There is no parking associated with that? Savage — The south entry is design for pedestrians and bus users. Hopkins — Can that entry be design to look more like an entry? Savage — Yes, but we have limits with the property line. Rediker — Please plan to discuss what happens if the Evergreen Lodge redevelopment does not more forward, and impacts to Evergreen guests. Braun — An aviation easement is planned for a small area over the Evergreen Lodge. Rest of the Evergreen site could be built to maximum allowed height. Rediker — Any connection planned to the medical office building? Braun — That was discussed, but too expensive to build an elevated walkway. June 20, 2017 - Page 53 of 136 Kurz — What happens if land exchange does not happen? Braun — This plan depends on the land exchange to happen. Stockmar — How are you financing this project? Are you protected from an economic downturn? Doris Kirchner, WMC President and CEO — Over past 10 years we have had savings and $75 million capital campaign, We have raised $42 million so far. Kurz — Are you accelerating the schedule? Kirchner- We are on schedule. Our plan is to finish by Fall 2020 Chris Knight, Project One, Project Manager — Goal is Fall 2020 for parking structure occupancy. Kurz — Have used the facility more that I want to over past several months. Congratulations on how you have managed traffic and circulation during construction. Thank you for your efforts. 8. A request for review of a final plat, pursuant to Title 13 Chapter 4, Minor Subdivisions, Vail Town Code, to allow for a resubdivision of Lot F, Vail Village Second Filing and the creation of Lot F-1, Vail Village Second Filing, located at 180 South Frontage Road West/ Lot F, Vail Village Second Filing, and setting forth details in regard thereto. (PEC17-0016) Applicant: Vail Valley Medical Center Planner: Jonathan Spence Motion: Table to June 26, 2017 First: Kurz Second: Stockmar Vote: 7-0 9. A request for review of a final plat, pursuant to Title 13 Chapter 4, Minor Subdivisions, Vail Town Code, to allow for a resubdivision of Lot 2W, Block 1, Vail Lionshead Second Filing, and the creation of Lot 2E-1, Block 1, Vail Lionshead Second Filing, located at 250 South Frontage Road West/Lot 2, Block 1, Vail Lionshead Second Filing, and setting forth details in regard thereto. (PEC17-0018) Applicant: Vail Valley Medical Center Planner: Jonathan Spence Motion: Table to June 26, 2017 First: Kurz Second: Stockmar Vote: 7-0 10. A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of Lot 2E, Vail Village Second Filing and Lot 2E-1, Block 1, Vail Lionshead Second Filing, from Lionshead Mixed Use 1 (LMU-1) District to the General Use (GU) District, and a rezoning of Lot F-1, Vail Village Second Filing from General Use (GU) District to Lionshead Mixed Use 1 (LMU-1) District, located at 180 and 250 South Frontage Road West/Lot 2, Block 1, Vail Lionshead Second Filing and Vail Village Second Filing, and setting forth details in regard thereto. (PEC17-0015) Applicant: Vail Valley Medical Center Planner: Jonathan Spence Motion: Table to June 26, 2017 June 20, 2017 - Page 54 of 136 First: Kurz Second: Stockmar Vote: 7-0 11. A request for a recommendation to the Vail Town Council for an amendment to Section 12-10-19 Core Areas Identified, Vail Town Code, pursuant to Section 12-3-7 Amendment, Vail Town Code, to include Lot F-1 in the Commercial Core Area for parking regulations purposes, located at 250 South Frontage Road West/Lot F-1, Vail Village Second Filing, and setting for the details in regard thereto. (PEC17-0023) Applicant: Evergreen Hotel Planner: Jonathan Spence Motion: Table to June 26, 2017 First: Kurz Second: Stockmar 12. Approval of Minutes May 22, 2017 PEC Meeting Results Motion: Approve First: Kurz Abstain) 13. Informational Update 14. Adjournment Vote: 7-0 Second: Stockmar Vote: 6-0-1 (Perez — Motion: Adjourn First: Stockmar Second: Kurz Vote: 7-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. June 20, 2017 - Page 55 of 136 TOWN Of UAJL VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Semi-annual review of the Vail Local Housing Authority's progress on the Vail Housing 2027 Strategic Plan PRESENTER(S): Steve Lindstrom, Chair Vail Local Housing Authority and George Ruther, Director of Community Depelopment BACKGROUND: In accordance with the Vail Housing 2027 Strategic Plan, adopted September 6, 2016, the Vail Local Housing Authority (VLHA) presents the following summary of progress to date. As a review, the stated goal of the Housing 2027 plan is: "The Town of Vail will acquire 1,000 additional resident housing unit deed restrictions by the year 2027." ATTACHMENTS: Description Semi-annual Vail Housing 2027 Report June 20, 2017 - Page 56 of 136 TOWN OF VAIL. Memorandum To: Vail Town Council From: Vail Local Housing Authority Date: June 20, 2017 Subject: Semi-annual Vail Housing 2027 Report I. BACKGROUND In accordance with the Vail Housing 2027 Strategic Plan, adopted September 6, 2016, the Vail Local Housing Authority (VLHA) presents the following summary of progress to date. II. SEMI-ANNUAL SUMMARY As a review, the stated goal of the Housing 2027 plan is: "The Town of Vail will acquire 1,000 additional resident housing unit deed restrictions by the year 2027." New Deed -Restricted Units Under construction or approved (in pre -construction): o Chamonix Vail — 32 for -sale townhomes o Marriott Residence Inn — 96 deed -restricted apartments o New deed -restricted units in Town development review process: o Mountain View: 10 deed -restricted apartments o Additional development proposals in preliminary discussions: o Solar Vail — up to 66 deed -restricted apartments o Matterhorn Inn — deed restriction purchase pending Vail INDEED As a component of the Vail Housing 2027 Strategic Plan deed restriction acquisition program, it is anticipated that, in addition to property developers, a likely pool of deed restriction sellers will be prospective home buyers, landlords, and business owners. In contrast to larger developments, these units will be one -at -a -time, and will require significant outreach and education to move forward. To further this portion of the program, VLHA (using its existing operating funds) has engaged design professionals to June 20, 2017 - Page 57 of 136 help create a unique program identity. This outreach program is still being finalized, but should be operational shortly. Policy and Participation VLHA and staff have worked on updating the Employee Housing Guidelines (10/19/1999); provided recommendations for Chamonix Vail and Vail deed -restricted unit re -sale lotteries; and other housing -related recommendations requested by Council and staff. Various VLHA members and staff have participated in several County and regional discussion groups and committees. Town of Vail Housing Program Reorganization The availability and affordability of housing has been identified as the single most important issue facing the Vail community, according to the respondents participating in the most recent Town of Vail Community Survey. Based upon preliminary input and direction shared by the Vail Town Council, Vail Local Housing Authority is preparing a recommendation for the Town Council's consideration outlining a reorganized housing program. A primary element of this reorganization is the potential creation of a Housing Director position within the Town's municipal organizational structure. This approach has proven successful with critical issues such as economic development and environmental sustainability. Town of Vail Page 2 June 20, 2017 - Page 58 of 136 TOWN Of UAJL VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Recreation District Election Update PRESENTER(S): Mike Ortiz, Director of Vail Recreation District ACTION REQUESTED OF COUNCIL: Informational only. BACKGROUND: Vail Recreation District will present an update on a potential November ballot proposal. The ballot question would address a property tax increase to support capital obligations relating to the lease with the Town of Vail. ATTACHMENTS: Description VRD Presentation June 20, 2017 - Page 59 of 136 -\R) VAIL RECREATION DISTRICT VRD Update (Election) June 20, 2017 June 20, 2017 - Page 60 of 136 VAIL RECREATION DISTRICT What are we trying to do? • Over the next 10 years, the VRD will face a $8.5M shortage on capital funding obligations, of an estimated $12.5M need. - This includes $8M needed for town -owned facilities per the lease agreement with the Town of Vail. VRD must get to a financial position where we can meet the capital obligations of the lease agreement with the Town and meet the recreational demands of our ever -developing resort town. June 20, 2017 - Page 61 of 136 VAIL RECREATION DISTRICT Why are we doing this? VRD mill levy is 2.76 — has never been increased since inception in 1993 • Mill levy originally intended for operating expenses only, but is being used to fund both capital and operating and is falling short Residents voted to separate rec district from Town to preserve recreational funding VRD has grown substantially in programming and facilities since 1993 June 20, 2017 - Page 62 of 136 VAIL RECREATION DISTRICT V R D i n 2017 vs.1993 *AII with same operating mill levy of 2.76 (Original charter was for golf, tennis and fly fishing) New Gymnastics Center and Programming • Golden Peak Pickleball Center and Programming • Zeke M. Pierce Skatepark • Renovated Ford Park Athletic Fields • Renovated Comm. Programming and Imagination Station • New Golf & Nordic Clubhouse, Irrigation System, Food & Beverage/Events Operations • Dobson Ice Arena Expanded Donovan Athletic Field Renovated Booth Creek Tennis Courts Red Sandstone Athletic Field • Acquisition of Vail Nordic Center • New Clay Courts atVail Tennis Center Whitewater Series • Trail Running Series • Mountain Bike Series • School's Out Camp Camp Eco Fun & Campouts Created Youth Sports Division - Expanded Sports Camps Kids Adventure Games • Timing/Assisting with Community Events • Fitness Classes • Art Classes June 20, 2017 - Page 63 of 136 VAIL RECREATION DISTRICT VRD Financial Challenges Decline in property taxes after real estate downturn • Increased operations costs from expanded programming, Affordable Care Act and inflation • Gallagher adjustment to residential assessment rate 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 Property Tax Collections N om 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Taxes Collected Taxes if No TIF June 20, 2017 - Page 64 of 136 \R) VAIL RECREATION DISTRICT Responsibilities Under The Current Leases TOV Responsibilities • Building exteriors Building mechanical • Tennis fencing & retaining walls • 50% of: • Irrigation system Tee box retaining walls Bridges June 20, 2017 - Page 65 of 136 VRD Responsibilities • Building interiors Golf holes & driving range • Starter house 5o% of: • Irrigation system Tee box retaining walls Bridges • Annual lease payment of $122K (now up to $137K) VAIL RECREATION DISTRICT Upcoming Capital Projects TOV Responsibilities • Tennis Center roof, mechanical and restrooms • Dobson doors, windows electrical and mechanical Golf Maintenance roof and exterior • Golf Maintenance storage facility • Gymnastics A/C system • Golf course bridges and tee boxes (5o%) TOTAL s4M over 10 years June 20, 2017 - Page 66 of 136 VRD Responsibilities Tennis Center, golf maintenance and other facility interiors • Tennis court screens and releveling • Dobson rink chiller system, bleachers, scoreboards, sound system, concessions, stage, flooring and other • Golf starter house, kitchen/event equipment • Golf driving range, weather shelter, cart path overlays, bunkers, tees and trees • Golf course bridges and tee boxes (5o%) • Imagination Station exhibits • Nature Center interpretive displays and technology TOTAL $8M over 10 years \R) VAIL RECREATION DISTRICT Possible Solutions Fees will have to be raised. • This is not a solution though, as a 35% increase would be needed across the board, assuming there is no breakage of user numbers. However, an increase in fees will come with a decrease in participation, thus not a viable solution. Programs will have to be cut and/or facilities closed. The Town will have to take on additional responsibilities for the facility costs or take over the facilities. This doesn't solve the problem however because taxpayers will still be paying for these costs one way or the other. • Ask voters for a mill levy increase and/or continuation of Dobson bond. June 20, 2017 - Page 67 of 136 VAIL RECREATION DISTRICT What will money be used for? Updating and maintaining safe and modern facilities for residents and guests • Creating community by preserving affordable recreational and educational opportunities for children and working families Keeping facilities environmentally friendly • Replacing outdated equipment and addressing the major repair backlog to upgrade and renovate facilities Building programming for seniors in the community Recruiting and retaining quality employees June 20, 2017 - Page 68 of 136 VAIL RECREATION DISTRICT Next Step Doing a survey to gauge the sentiment of community. Questions being developed now, will be a telephone survey in July. June 20, 2017 - Page 69 of 136 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: West Vail Area Master Plan Process Update PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: The Community Development Department is requesting direction from the Vail Town Council to proceed with the West Vail Area Master Planning process as scheduled. BACKGROUND: The purpose of this worksession is to discuss the master planning process for a West Vail Area Master Plan. The adoption of a master plan for the West Vail area is a critical action identified by the Vail Town Council. The purpose of the West Vail Area Master Plan is to provide a long range vision for the land use planning and subsequent future built environment within the West Vail Area. Once adopted, the master plan will become an element of the Vail Comprehensive Plan and serve as a guide or framework for policy and decision making within the area governed by the plan. STAFF RECOM M ENDATION: If directed to do so, staff will prepare and present a final project schedule and budget for consideration at an upcoming town council meeting. ATTACHMENTS: Description Staff Memorandum June 20, 2017 - Page 70 of 136 TOWN OF VAIL Memorandum To: Vail Town Council From: George Ruther, Director of Community Development Date: June 20, 2017 Subject: West Vail Master Plan Process Discussion I. Purpose of this Worksession Discussion The purpose of this worksession is to discuss the master planning process for a West Vail Area Master Plan. The adoption of a master plan for the West Vail area is a critical action identified by the Vail Town Council. The purpose of the West Vail Area Master Plan is to provide a long range vision for the land use planning and subsequent future built environment within the West Vail Area. Once adopted, the master plan will become and element of the of Vail Comprehensive Plan and serve as a guide or framework for policy and decision making within the area governed by the plan. What is a master plan? A master plan is a guide, a flexible framework for future action. It articulates a community's vision, fundamental land use policies, principles, and goals in a broad and general way. It plans for the future physical development or redevelopment of an area of the community, including its functional and circulation systems and its public facilities. The land use policies in a master plan are generally implemented through zoning ordinances and similar tools of land planning. Existing zoning and land use codes may be modified and new provisions enacted in order to conform to the master plan and carry out the plan's objectives. A master plan does not convey approval for particular development proposals or concepts, nor can it be implemented in a short time frame. Instead, master plans often have a plan life of 10 or more years. After adoption of a master plan, every development proposal goes through the applicable development review and approval process, with its attendant public notices and public hearings. A proposal's adherence to the policies contained in the adopted master plan will be one of the factors analyzed by staff, the Planning and Environmental Commission (PEC), the Design Review Board (DRB), and the Town Council (as applicable) in determining whether to approve or disapprove the specific proposal. A West Vail Area Master Plan helps the Vail Town Council achieve its three adopted goals of "growing a thriving and balanced community, elevating the experience, and enhancing the local economy'. June 20, 2017 - Page 71 of 136 II. Action Steps The adoption of the West Vail Master Plan requires the completion of a number of key steps. These key steps include the following: • Articulate a vision for the West Vail area. • Communicate a shared problem statement/identification as a basis for the master planning work. • Identify the policies? The goals? The objectives? The action steps • Develop options and alternatives for achieving the plan goals. • Define the master plan study area. • Develop a scope of work for the project and determine an appropriate budget. • Determine staffing and resource needs and allocation • Prepare and distribute a request for proposals for master plan consulting services. • Define a realistic timeframe for project completion (12 — 14 month min.). • Outline a preferred and beneficial public participation process. • Host individual and collective stakeholder meetings. • Solicit continuous community engagement and active public participation. • Host Town Meeting introducing the project. • Establish a West Vail Master Plan Working Group/Advisory Committee. • Review sales tax collection data history and trends. • Review property tax collection data history and trends. • Analysis development application request data to identify trends and project future activities. • Determine existing and proposed infrastructure needs and carrying capacity • Complete an existing conditions assessment of the study area. • Identify existing and potential land use patterns. • Evaluate current land use designation to current and anticipated land use. • Evaluate current zoning and land use regulations. • Identify opportunities for preserving and further enhancing the community commercial benefits of the West Vail area. • Develop an inventory of the existing socioeconomic conditions with the study area. • Describe land ownership conditions and project trends overtime • Complete a SWOT analysis of the West Vail area. • Define realistic opportunities and constraints. • Prepare an economic impact analysis of various land use options. • Quantify existing and proposed traffic and transportation impacts. Town of Vail Page 2 June 20, 2017 - Page 72 of 136 • Develop a projected development cost model for both public and private improvements. III. Project Milestones, Schedule and Estimated Budget The proposed project schedule contemplates a June 2017 project start with final completion during the third quarter of 2018. Timeframes for the project with milestones are outlined below: 1. Background and Existing Conditions Assessment (2 months) 2. Visioning, Goals, Policies, Objectives, Priorities (3 — 4 months) 3. Analyze Plan Options and Select Preferred Alternatives (4 — 5 months) 4. Implementation Plan — Recommendations, Actions, Strategies (3 months) 5. Master Plan Adoption — (1 month) Given the magnitude of the master planning effort, the scope of work to be completed, and anticipated timeframes, the total cost for the West Vail Area Master Plan is estimated to be $120,000 to $150,000. Included within the estimated cost is third party consulting services for meeting facilitation, mapping, economic analysis, traffic planning, alternatives evaluation, legal review, etc. A portion of this cost is in the 2017 Community Development Department Planning Projects Budget. Supplemental appropriations will be required to fully fund this project. As scheduled, the master planning project will cross over from the 2017 Capital Budget into the 2018 Capital Budget. IV. Action Requested of the Vail Town Council The Community Development Department is requesting direction from the Vail Town Council to proceed with the West Vail Area Master Planning process as scheduled. As previously stated, this will be a significant undertaking of the town staff which requires a commitment of staff resources and funds. Unless directed otherwise, staff views this as a priority of the Vail Town Council and will prepare to present a final project schedule and budget for consideration at an upcoming town council meeting. Town of Vail Page 3 June 20, 2017 - Page 73 of 136 TOWN Of9 VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Intermountain Fuels Reduction Project Update, Including Schedule for Helicopter Logging PRESENTER(S): Paul Cada, Wildfire Mitigation Coordinator ACTION REQUESTED OF COUNCIL: No Action Requested ATTACHMENTS: Description Staff Memo Regarding Summer 2017 Intermountain Fuels Reduction Project Schedule Intermountain Fuels Reduction Project Map Fire Adapted Vail Graphic June 20, 2017 - Page 74 of 136 TOWN OF VAIL' Memorandum To: Town Council From: Paul Cada, Wildfire Program Administrator Date: June 14th, 2017 Subject: Intermountain Fuels Reduction Project Update and Update on Other Fire Adapted Vail Initiatives I. Current Situation For the past 4 years the Town of Vail and United States Forest Service have been working together to develop and implement the Intermountain Fuels and Forest Health project. In 2016 the USFS completed the environmental analysis and the town funded the implementation of the majority of phase I. Subsequently, the fire department has secured additional funding for phase I and phase III from Eagle County and the Nature Conservancy. In 2016 contract crews completed the cutting and piling of trees on 17 of the total 37 acres of phase 1 of the project. In the coming weeks contact crews will work to complete the remaining 20 acres of phase 1. Town Council authorized funding of Phase II of the project in the 2017 budget. Phase 2 will be accomplished utilizing a specialized helicopter logging contractor to cut and remove trees from 43 acres of U.S. Forest Service land. Due to the complex nature of this project the Town will be contracting with the Colorado State Forest Service to provide technical assistance and guidance on the completion of phase 2. To complete the phase 2 units, the helicopter logging contractor will be cutting trees in designated areas and then will be using a Blackhawk helicopter to fly the logs to designated log landings on the Deer Underpass State Wildlife Area and the Upper Bench of Donovan Park. The contractor is anticipating a start date for tree cutting the first week of July. Helicopter logging is scheduled to begin the last week of July. It is anticipated that the contractor will need 10 to 12 flight days spread out over a 15 day period to complete the log hauling. The contractor will be restricted to flying logs Monday through Friday and during Town work hours. No logs will be flow over any structures or open roadways during this project. The helicopter will use flight paths over USFS land to each of the landing locations. In addition to the helicopter, residents can expect to see 5 to 10 log trucks per day for a few weeks hauling logs in the Matterhorn and Intermountain areas. The logs will be taken to local wood processing facilities where they will be turned into usable wood products such as firewood, pellets or dimensional lumber. Phase 2 of the project is anticipated to be completed by mid September when the log landings are cleaned up and reseeded. Phase 3 of the project is the burning of the material piled during phase I and 2. Crews from the USFS and Vail Fire began burning piles during the winter of 16/17. Pile burning throughout the June 20, 2017 - Page 75 of 136 project area will resume this fall as weather conditions allow. It is expected that all pile burning will be completed by the winter of 18/19. The Vail Intermountain Fuels Project is part of the larger Fire Adapted Vail initiative. Projects such as this fit into the neighborhood fuel break portion of this model. Additionally, the department is working on other components of this initiative simultaneously. The Wildland Crew is set to kick off the latest round of curbside wildfire evaluations. The objective of these curbside evaluations is to help homeowners understand the specific hazards that are present on their property and encourage them to take steps to decrease the hazards to their home and the community. Crew members will be inviting the homeowners to join them in evaluating the hazards and providing specific recommendations on steps they can take to reduce the hazards. Only items visible from public rights of way will be evaluated. The curbside evaluation is advisory only; homeowners are not required to comply with the recommendations. The department plans to complete approximately 600 curbside assessments before October, the remainder of the Town will be completed over the next 4 years. This year's evaluations will begin at the west end of Intermountain and progress east to the Matterhorn area. 11. Actions Requested No Town Council action is requested at this time. III. Attachments A. Project area map B. Fire Adapted Vail Infographic Town of Vail Page 2 June 20, 2017 - Page 76 of 136 West Vail Fire Station Vail Intermountain Fuels Reduction Project OK‘‘-' c O � z y ` e‘ O 4. i ��`0��`�sP West E,1ATr! c7 r 5� 0 Q-6 mark `r o 0996 L / ll� Kinn, k ili''' f ' \-k Ai Or ArAlkr ,alorAW41. A ! lif 4i. ?17 ft Legend Town Boundary Previously Completed Fuels Treatment Treatment Phase 1- Hand Treatments (2016 and 2017)- 37 Acres Phase 2- Helicopter Logging (2017)- 43 Acres 0 0.1 0.2 0.4 0.6 0.8 Miles Sources: Esri, HERE, DeLorme, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), swisstopo, Mapmylndia, © Open t nt112 p ¢elriputftod]tpef l er Community WILDFIRE: Not if, but when ..eh,yrst-lriNt! lat ■ I NEIGHBORHOOD - IGNITION RESISTANT' FUEL BREAKS CONSTRUCTION F RE ADAPTED. F •• 41 Keifill 11 VA I_ 2 MAI'. _ BUSINESS16.55NTINUITY PLANNING Pial; { triefiliA,, tag.. �rt EVACUATIO -1,4 PREPAREDNESS frA jimiii POST FIRE i... 4i.i/- ,, ., Iil ""11,4 4 READ CLOSED � F IL� RECOVERY PLAN{'� `� "�1 � �. +� LEVEL 3 EVACUATION NOTICE '' � �� i F i IN PLACE FOR TH/S AREA .••• �� 1� EXTREME FIRE HAZARD 4 a 4 a PROPERTY OWNERS AHORESIREHTSFORACCESS MII3T RIMIER WITH RFPll TP ij , w � t June 20, 2017 - Page 78 of 136 TOWN IfO VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Update of the Town of Vail Weed Management Plan and Discussion on Enforcement of the Noxious Weed Ordinance PRESENTER(S): Gregg Barrie, Project Manager ACTION REQUESTED OF COUNCIL: Staff requests that the Town Council comment as needed on the Weed Management Plan update and, if acceptable, adopt Resolution 20, Series 2017 under the Consent Agenda at the Evening Session. Staff also requests feedback from the Council regarding the proposed enforcement mechanisms for the Noxious Weed Ordinance. BACKGROUND: The Town of Vail Noxious Weed ordinance stipulates that the Town Council is the Noxious Weed Advisory Board and that the Weed Management Plan should be reviewed and updated annually. Staff has proposed several housekeeping edits to the Plan. In addition, staff is working with property owners to remove noxious weeds from private lands. This presentation will outline the notification process and proposed enforcement of the ordinance on non-responsive property owners. STAFF RECOM M ENDATION: Staff recommends the Council review and comment on the Plan, and if acceptable, adopt Resolution 20, Series 2017 as well as provide on the proposed enforcement mechanisms. ATTACHMENTS: Description Memo Noxious Weed Plan Updates June 20, 2017 - Page 79 of 136 TOWN OFD } Memorandum To: Vail Town Council From: Department of Public Works Date: June 20, 2017 Subject: Town of Vail Weed Management Plan Update I. INTRODUCTION In 2004, the Vail Town Council adopted the Town of Vail Noxious Weed Ordinance and the associated Town of Vail Weed Management Plan (the "Plan") as required by Colorado Revised Statutes section 35-5.5, the Colorado Noxious Weed Act. The town ordinance establishes that the Vail Town Council shall be the local Noxious Weed Advisory Board and that the Plan should be "annually reviewed and updated." The purpose of this memorandum is to 1) present an updated Weed Management Plan, 2) discuss enforcement of the Noxious Weed Ordinance and 3) provide an update on 2017 weed management efforts. II. WEED MANAGEMENT PLAN The adopted Weed Management Plan generally outlines the goals of weed management efforts, recommends Integrated Pest Management techniques and lists specific invasive plant species for management. The Plan also provides management strategies for those species. The purpose of updating the Plan is to ensure it is consistent with current weed management efforts. It has not been updated since its adoption in 2004. The updates to the Plan include revisions to the town's Noxious Weed List, the addition of several Goals, minor text edits and the substitution of existing plant descriptions and management strategies with standard Colorado Department of Agriculture information. The result is simply a more current, streamlined and functional document. There are two versions of the updated Plan attached. Version 1 shows the edits and Version 2 is the formatted version. III. ENFORCEMENT OF THE WEED ORDINANCE The Town of Vail Noxious Weed Ordinance requires all property owners, both public and private, to remove noxious weeds from their property. When the ordinance was passed in 2004, there was a very high level of noxious weeds throughout town, including town - owned properties such as right-of-ways, parks, municipal facilities and open spaces. It was determined that the town should first eliminate weeds on its own lands before enforcing the ordinance on private owners. Therefore, between 2008 and 2015, the town generally contacted property owners regarding noxious weeds only when there were June 20, 2017 - Page 80 of 136 complaints from neighbors or if the infestations were significant. These contacts consisted of either personal phone calls or a letter informing them of the infestation and asking them to manage their weeds. Most contacted property owners performed some management effort, but some ignored the request. Starting in 2016, the town performed property evaluations on every property in town. Each property was evaluated for species type, quantity of different species and level of infestation. This provided a "rating value" based on a modified USDA system. Properties that rated above a certain value were sent a letter and asked to submit a simple four - question management form on the town's website in compliance with the state statute. 94 notices were mailed by general mail and 48 property owners submitted a management plan. The number of owners who actually performed management efforts can be determined by follow-up evaluations this year. The goal of enforcement is to ensure that the highest -level infestations are properly managed in order to reduce the spread of these plants to adjacent owners. It is NOT to write tickets to anyone with minor noxious weed infestations on their property. Proposed Timeline to Enforcement 1) Property evaluation to determine "rating value" 2) Initial contact letter for properties rated above a certain threshold (94 in 2016) a. Requests management plan and schedule within 14 days of receipt b. Mailed via general mail c. Follow-up evaluation the following year 3) Follow-up letter a. If determined that the infestation still exists the following season, a follow-up letter will be sent b. 14 days to submit a management plan and schedule c. Mailed via general mail 4) Enforcement Letter a. For properties determined to be a high-level, high priority infestation based on numerous factors b. Certified Mail c. 7 days for a management plan and schedule (5 minimum per CRS 35-5.5) d. 14 days for action (timeline set by town per CRS 35-5.5) e. Will work with code enforcement and town prosecutor prior to mailing letter Proposed Penalties The town ordinance and state law allow fines, remediation, and/or incarceration as penalties. Remediation consists of entering the property to perform treatments. However, staff prefers that the outcome of any enforcement is that the property owner manages their weeds. Fines as outlined in section 1-4-1 of the Town Code (General Penalty) should be a decision by the court. Potential fines are up to $2,650 daily, with additional penalties for Public Nuisance as an option. Town of Vail Page 2 June 20, 2017 - Page 81 of 136 IV. 2017 WEED MANAGEMENT PROGRAM UPDATE A. Continued treatments The town will continue with hiring a commercial applicator to manage right-of-way and open space areas to ensure that weed infestation levels remain low. In addition, town crews will manage park areas. B. Education a. Landscaper Workshop — this was completed in the spring b. Town picnics — weed bouquets and other noxious weed information c. Free on-site consultations for town residents C. Weed Management Specialist Intern position For the second season, an intern position is helping with weed inventory, property evaluations and property owner contacts D. USFS partnership For the second season, the town is partnering with the USFS to treat weeds on USFS property along the Town of Vail boundary. This year, the Western Colorado Conservation Corps will be performing treatments. V. STAFF RECOMMENDATION A. Staff requests that the Town Council comment as needed on the Weed Management Plan update and, if acceptable, adopt Resolution 20, Series 2017 under the Consent Agenda at the Evening Session. B. While most property owners act to manage noxious weeds when notified, some have chosen not to act after multiple notices. Enforcement of the Noxious Weed Ordinance would be used as a last step of a multi -step process to ensure that property owners are removing noxious weeds from their land. Staff is requesting feedback from the Council on the proposed enforcement mechanisms. C. ACTION REQUESTED BY COUNCIL A. The Town of Vail Noxious Weed Ordinance stipulates that the Weed Management Plan should be reviewed and updated annually. The proposed updates to the Plan are generally clerical and help ensure it is consistent with the town's current weed management strategies. Staff recommends that the Council review and comment on the Plan, and if acceptable, adopt Resolution 20, Series 2017 under the Consent Agenda at the Evening Session. B. Staff requests feedback from the Council regarding the proposed enforcement mechanisms for the Noxious Weed Ordinance Attachments: • Photos • Exhibit A - Proposed Weed Management Plan Update (formatted) • Exhibit B - Weed Management Plan Update with edits shown Town of Vail Page 3 June 20, 2017 - Page 82 of 136 Right: Example of private property infestation and the need for notifications. This owner responded within weeks but the property requires additional work. Bottom: Private property infestation. This owner has failed to respond to multiple letters requesting management of their weeds. 11111110 011111101-1111) A Town of Vail Page 4 June 20, 2017 - Page 83 of 136 EXHIBIT A Draft Update of Weed Management Plan Town of Vail Weed Management Plan TOWN OF VAiL (June 2017) [R.8] 1 June 20, 2017 - Page 84 of 136 Table of Contents: Weed Management Plan Overview .3 Town of Vail Designated Noxious Weeds — Table 3 Introduction 4 Goals of the Plan 4 Weed Management Methods .,.....5 References .... 6 Appendix 7 -on **all files for the TOV Noxious Weed Plan are located under** Shared Drive (S): - Public Works — Parks, Rec, Open Space — Pest Programs — Noxious Weed Control — Weed Management 2 June 20, 2017 - Page 85 of 136 11 Weed Management Plan Overview: The Town of Vail in accordance with "Colorado Noxious Weed Act", Title 35, Article 5.5-107, and through Eagle County Resolution No. 2000-45, will through it's own Title 5, Public Health & Safety, Chapter 1 Public Nuisances, 5-1-6: Noxious Weeds (1997 Code: Ord. 19 (1993)§ 1) will designate the following plants as Noxious Weeds. Common Name Scientific Name CDA Listing *Myrtle Spurge *Euphorbia myrsinites A *Leafy Spurge *Euphorbia esula B Canada Thistle Cirsium arvense B Musk Thistle Carduus nutans B Plumeless Thistle Carduus acanthoides B Scotch Thistle Onopordum acanthium B Houndstongue Cynoglossum officinale B Yellow Toadflax Linaria vulgaris B Dalmatian Toadflax Linaria dalmatica & genistifolia B Common Tansy Tanacetum vulgare B Oxeye Daisy Chrysanthemum leucanthemum B Scentless Chamomile Matricaria perforata B *Russian Knapweed *Acroptilon repens B *Diffuse Knapweed *Centaurea diffusa B *Spotted Knapweed *Centaurea stoebe B *Hoary Cress/ Whitetop *Cardaria draba B Absinth Wormwood Artemisia absinthium B Dame's Rocket Hesperis matronalis B Sulfur Cinquefoil Potentilla recta B Common Mullein Verbascum thapsus C Poison Hemlock Conium maculatum C Table 1. Town of Vail designated noxious weeds. Flagged species (*) indicate priority species for the Town of Vail - these species exist in small populations, and potentially pose a significant threat to lands within the town boundary. The town should take extra precautions to prevent their further spread. See Appendix A for Colorado Department of Agriculture descriptions and management recommendation of each of these species. The Colorado Department of Agriculture assigns noxious weeds as List A, B, or C. "A" — List plants are listed for eradication in the State of Colorado "B" — List plants have a state — adopted management plan "C" — List plants are listed for local management with some state support The purpose of this plan is to define the Town of Vail's noxious weed list and management goals as set forth in "Colorado Weed Management Act", Title 35, Article 5.5-107, and Eagle County Resolution No. 2000-45. The Town of Vail will -annually review and update this plan as needed and in accordance with Colorado Revised Statutes Title 35, Article 5.5-107, and Eagle County Resolution No. 2000-45. 3 June 20, 2017 - Page 86 of 136 2] Introduction: Noxious weeds are a threat to the economic and environmental value of land in Eagle County. These plants are not indigenous to this county and have no natural predators or diseases to regulate their populations. They are rapidly displacing desirable native vegetation causing a loss of productive wildlife grazing and recreational resources. Our mission as stewards of our environment shall be to place our focus and purpose toward public and private partnerships, which we can use to build and implement an integrated Weed Management Plan. As such, it must be safe, cost effective and cause the least harm to people and the environment. The Plan includes best management practices along with the Federal, State of Colorado, Eagle County, Town of Vail and Private land owners, working together to meet the challenges we now face in our state. 3] Goals of the plan: 1. Adopting and Implementing "Title 35 Article 5.5-107 The Colorado Weed Management Act" and Eagle County Resolution No. 2000-45 as it applies to Vail. The Town of Vail Code Title 5, Public Health & Safety, Chapter 1 Public Nuisances, 5-1-6: Noxious Weeds will automatically update along with all future revisions and amendments to Title 35 Article 5.5-107 and Eagle County Resolution No.2000-45. 2. Education of the public and private landowners concerning weed management issues facing our community. 3. Work with the Federal, State, County, Private landowners, and I-70 Corridor Communities within Eagle County. Working together to implement "Best Management Practices" 4. Identify, inventory, and map out noxious weeds currently in our community and use as a means to monitor our effectiveness and as a tool for future work plans. 5. Notify property owners, both public and private within the Town of Vail jurisdiction, of significant populations of noxious weeds on their property. 6. Enforce the management of designated A and B listed noxious weeds as outlined in the Town of Vail Noxious Weed Ordinance 5-1-6, section D. 4 June 20, 2017 - Page 87 of 136 4] Weed Management Methods: The Colorado Weed Management Act (C.R.S. 35-5.5) states that a combination of integrated methods must be utilized in the management of noxious weeds. Integrated methods include: 1] Cultural, 2] Mechanical, 3] Biological and 4] Chemical management. 1. Cultural — those methodologies or practices conducted to favor the growth of desirable plants over undesirable plants. Including but not limited to: maintaining an optimum fertility and plant moisture status in an area, and planting species most suited to an area. (Grazing, Revegetation, Erosion Control) 2. Mechanical — practices that physically disrupt plant growth including but not limited to: (tilling, mowing, burning, mulching, hand pulling, and hoeing) 3. Biological — the use of organisms to disrupt the growth of undesirable plants. (Insects, Bacteria, Pathogens, Goats) 4. Chemical — the use of herbicides or plant growth regulators to disrupt the growth of undesirable plants. (Herbicides) The Colorado Department of Agriculture publishes Noxious Weed "Fact Sheets" for all noxious weed species listed in Colorado. They provide information on the plants and recommended IPM management strategies. Appendix A includes Fact Sheets for each of Vail's listed noxious weeds. Appendix and References to follow: 5 June 20, 2017 - Page 88 of 136 5] References: 1. "Noxious Weeds." Noxious Weeds 1 Department of Agriculture — Conservation Services. Colorado Department of Agriculture, n.d. Web. 13 June 2017. 2. United States of America. Colorado Department of Agriculture. TITLE 35 AGRICULTURE ARTICLE 5.5 Colorado Noxious Weed Act. N.p.: n.p., n.d. Print. 3. Griffin, Scott. Weed & Pest - Enforcement - Eagle County. Eagle County, n.d. Web. 13 June 2017. 4. United States of America. Department of Agriculture. RULES PERTAINING TO THE ADMINISTRATION AND ENFORCEMENT OF THE COLORADO NOXIOUS WEED ACT . N.p.: n.p., n.d. Print. Conservation Services Division 5. Doran, Alicia, Steve Anthony, and Cathy Shelton, eds. Noxious Weeds of Colorado. 12th ed. Colorado Weed Management Association, 2015. Print. 6. Blossey, B. Biological Invasions (1999) 1: 301. doi:10.1023/A:1010084724526 7. Skinner, Kerri, Lincoln Smith, and Peter Rice. "Using noxious weed lists to prioritize targets for developing weed management strategies." Weed Science 48.5 (2000): 640-44. Web. 13 June 2017. 8. etc.us£edu/clipart 6 June 20, 2017 - Page 89 of 136 6] Appendix A Appendix A includes Colorado Department of Agriculture Fact Sheets for each species on Vail's Noxious Weed List. These sheets provide plants descriptions and recommended IPM management strategies. Fact Sheet shall be replaced in this Plan as they are updated by the CDA. Note: For the purpose of brevity, the CDA fact sheets have been removed from this memorandum. One fact sheet has been left in as an example. Several, full, printed versions of the Management Plan will be provided at the presentation for review. 7 June 20, 2017 - Page 90 of 136 June 20, 2017 - Page 91 of 136 SAMPLE FACT SHEET Canada Thistle Identification and Management List B Canada thistle (Cirsium arvense) is a non-native, deep-rooted perennial that spreads by seeds and aggressive creeping, horizontal roots called rhizomes. Canada thistle can grow 2 to 4 feet in height. The leaves are oblong, spiny, bright green, and slightly hairy on the undersurface. Unlike other noxious biennial thistles which have a solitary flower at the end of each stem, Canada thistle flowers occur in small clusters of 1 to 5 flowers. They are about 1 cm in diameter, tubular shaped, and vary from white to purple in color. Canada thistle emerges from root system from late April through May. It flowers in late spring and throughout the summer. It produces about 1,000 to 1,500 seeds per plant that can be wind dispersed. Seeds survive in the soil for up to 20 years. Additionally, Canada thistle reproduces vegetatively through its root system, and quickly form dense stands. Each fragmented piece of root, 0.25 inch or larger, is capable of forming new plants. The key to controlling Canada thistle is to eliminate seed production and to reduce the plant's nutrient reserves in its root system through persistent, long-term management. Canada thistle is one of the most troublesome noxious weeds in the U.S. It can infest diverse land types, ranging from roadsides, ditch banks, riparian zones, meadows, pastures, irrigated cropland, to the most productive dryland cropland. Large infestations significantly reduce crop and cattle forage production and native plant species. It is a host plant to several agricultural pests and diseases. Canada thistle prefers moist soils, but it can be found in a variety of soil types. It has been found at elevations up to 12,000 feet. Effective Canada thistle control requires a combination of methods. Prevention is the most important strategy. Maintain healthy pastures and rangelands, and continually monitor your property for new infestations. Established plants need to be continually stressed. Management options become limited once plants begin to produce seeds. Details on the back of this sheet can help to create a management plan compatible with your site ecology. Canada Thistle G.Srum arvense 2013 Quarter Quad Survey 20130uemeryum Surrey D,1,allo.dAb� C Cdorydo 1]8,5]2.1.1.1e0RMS C., ,n..,,.,5 .,:! ra 50,.... 51:.n, -x Pig rrei • 'W0n... yra,Vma, 0Cacr,,naw3.9]ccr,,ed [lc Cebrador"w nrrn.,r Canada thistle is designated as a "List B" species as described in the Colorado Noxious Weed Act. It is required to be either eliminated, contained, or suppressed depending on the local infestations. For more information visit www. colorado.gov/ag/weeds and click on the Noxious Weed Program link or call the State Weed Coordinator at the Colorado Department of Agriculture, Conservation Services Division, (303) 869-903o. Key ID Points 1. Cluster of 1-5 white to purple flowers on a stem. 2. Floral bracts are spineless. 3. Small flowers that are 1 cm in diameter. 4. Perennial, rhizomatous plant with spiny, oblong, green leaves. Ilnip 2n 20.Ji' -Pq9 al 3 List B Integrated Weed Management Recommendations Integrated weed management is imperative for effective Canada thistle control. This weed needs to be continually stressed, forcing it to exhaust root nutrient stores, and eventually die. Mowing or grazing can be followed up with herbicide application. Avoid hand-pulling and tilling which can stimulate the growth of new plants. ,"1-, �'. ;' ' �:' `.;�F . - •. y` _ t �I :., • ,.. Prevention is the best control strategy. Maintain healthy pastures , riparian areas, and rangelands. Prevent bare ground caused by overgrazing, and continually monitor your property for new infestations. Establishment of select grasses can be an effective control. 5. .+ t i • 1 . dl + _ ‘ E 1' 1� 1 ," �; i ,I . '�`- IJ ' ` i, t ARIL BIOLOGICAL Cattle, goats, and sheep will graze on Canada thistle when plants are young and succulent in the spring. Follow up grazing with a fall herbicide application. Insects are available, and provide limited control. Currently, collection and distribution methods for Canada thistle rust (Puccinia punctiformis) are being refined. For more information on Canada thistle biocontrol, contact the Colorado Department of Agriculture - Palisade Insectary at (97o) 464-7916. _ .1:. 1 r g, •4 -: ;r , -, • ' MECHANICAL Due to Canada thistle's extensive root system, hand-pulling and tilling create root fragments and stimulate the growth of new plants. Mowing can be effective if done every 10 to 21 days throughout the growing season. Combining mowing with herbicides will further enhance Canada thistle control. itrxdi th Cirsium arvens .. ., '' -.""'�� s - = ''` ^, CHEMICAL The table below includes recommendations for herbicides that can be applied to rangeland and some pastures. Treatments may be necessary for an additional 1 to 3 years because of root nutrient stores. Always read, understand, and follow the label directions. HERBICIDE RATE APPLICATION TIMING Aminopyralid (Milestone) 5-7 oz/acre or 1 teaspoon/gal water Apply in spring until flowering and/or to fall regrowth. Add o.25% v/v non-ionic surfactant (equivalent to o.32oz/ gal water or 1 qt/loo gal water). Can also add chlorsulfuron (Telar) at 1 oz/acre to the mix. Aminoclopyrachlor + chlorsulfuron (Perspective) 5.5 oz product/acre + 0.25% v/v non-ionic surfactant Apply in spring from rosette to flower bud stage and/or fall regrowth. Important: Applications greater than 5.5 oz product/acre exceeds the threshold for selectivity. DO NOT treat in the root zone of desirable trees and shrubs. Not permitted for use in the San Luis Valley. Clopyralid + triciopyr (Prescott; others) 3 pints product/acre or 1.25 oz/gal water Apply in spring until flowering and/or fall regrowth. Add 0.25% v/v non-ionic surfactant. Colorado Department of Agriculture - Conservation Services n^ C D A 305 Interlocken Parkway W r do Broomfield, CO 80021 CO " (303) 869-9030 University www.colorado.gov/ag/weeds Alin,. 2fl 9(117 -Pana AI of 1 EXHIBIT B 2004 Weed Management Plan - Showing Edits Key: Highlighted text - additions to the original text Red Strikethough - edits to the original text • • _ _ LA . A. 1] Weed Management Plan Overview: The Town of Vail in accordance with "Colorado Noxious Weed Management Act", Title 35, Article 5.5-107, and through Eagle County Resolution No. 2000-45, will through it's own Title 5, Public Health & Safety, Chapter 1 Public Nuisances, 5 1 6: Undesirable Plants Noxious Weeds (1997 Code: Ord. 19 (1993)§ 1) will alse-designate the following plants as Noxious Weeds and/or Undesirable Planta. Common Name Scientific Name CDA Listing *Myrtle Spurge *Euphorbia myrsinites A *Leafy Spurge *Euphorbia esula B Canada Thistle Cirsium arvense B Musk Thistle Carduus nutans B Plumeless Thistle Carduus acanthoides B Scotch Thistle Onopordum acanthium B Houndstongue Cynoglossum officinale B Yellow Toadflax Linaria vulgaris B Dalmatian Toadflax Linaria dalmatica & genistifolia B Common Tansy Tanacetum vulgare B Oxeye Daisy Chrysanthemum leucanthemum B Scentless Chamomile Matricaria perforata B *Russian Knapweed *Acroptilon repens B *Diffuse Knapweed *Centaurea diffusa B *Spotted Knapweed *Centaurea stoebe B *Hoary Cress/ Whitetop *Cardaria draba B Absinth Wormwood Artemisia absinthium B Dame's Rocket Hesperis matronalis B Sulfur Cinquefoil Potentilla recta B Common Mullein Verbascum thapsus C Poison Hemlock Conium maculatum C Table 1. Town of Vail designated noxious weeds. Flagged species (*) indicate priority species for the Town of Vail - these species exist in small populations, and potentially pose a significant threat to lands within the town boundary. The town should take extra precautions to prevent their further spread. See Appendix A for Colorado Department of Agriculture descriptions and management recommendation of each of these species. The Colorado Department of Agriculture assigns noxious weeds as List A, B, or C. "A" — List plants are listed for eradication in the State of Colorado "B" — List plants have a state — adopted management plan "C" — List plants are listed for local management with some state support June 20, 2017 - Page 94 of 136 The purpose of this weed management plan is to define update the Town of Vail's undesirable plants -noxious weed list and management goals as set forth in "Colorado Weed Management Act", Title 35, Article 5.5-107, and through Eagle County Resolution No. 2000-45. The Town of Vail will_ annually will review and update this plan as needed and in accordance with Colorado Revised Statutes our list of undesirable plants along with the Colorado Title 35, Article 5.5-107, and Eagle County Resolution No. 2000-45, er sooner ifneede . 2001 I. Introduction: 2] Introduction: The undesirable plants that have currently invaded our community have be come a thr at to the economic and environmental value of land in Eagle County. These undesirable plants are not indigenous to this county and have no natural predators or diseases to regulate their populations. They are rapidly displacing desirable vegetation causing a loss of productive wildlife grazing and recreational resources. Noxious weeds are a threat to the economic and environmental value of land in Eagle County. These plants are not indigenous to this county and have no natural predators or diseases to regulate their populations. They are rapidly displacing desirable native vegetation causing a loss of productive wildlife grazing and recreational resources. Our mission as stewards of our environment shall be to place our focus and purpose toward public and private partnerships, which we can use to build and implement an integrated weed management plan. As such, it must provide for be safe, cost effective and causes the least harm to people and the environment. The Plan includes best An integrated noxious weed management practices along with plan must include best practice strategies along with the Federal, State of Colorado, Eagle County, Town of Vail and Private land owners, working together to meet the challenges we now face in our state. June 20, 2017 - Page 95 of 136 1 1. Goals of this plan: - 3] Goals of the plan: 1. Adopting and Implementing "Title 35 Article 5.5-107 The Colorado Weed Management Act" and Eagle County Resolution No. 2000-45 as it applies to Vail. The Town of Vail Code Title 5, Public Health & Safety, Chapter 1 Public Nuisances, 5 1 6: Undesirable PlantNoxious weeds will automatically update along with all future revisions and amendments to Title 35 Article 5.5- 107 and Eagle County Resolution No.2000-45. 2. Education of the public and private landowners concerning weed management issues facing our community. 3. Work with the Federal, State, County, Private landowners, and I-70 Corridor Communities within our Eagle County. Working together to implement "Best Management Practices" 1, 4. Identify, ilnventory, and map out undesirable plants noxious weeds currently in our community and use as a means to monitor our effectiveness and as a tool for future work plans. 5. Notify property owners, both public and private within the Town of Vail jurisdiction, of significant populations of noxious weeds on their property. 6. Enforce the management of designated A and B listed noxious weeds as outlined in the Town of Vail Noxious Weed Ordinance 5-1-6, section D. Formatted: Numbered + Level: 1 + Numbering Style: I, II, III, ... + Start at: 1 + Alignment: Left + Aligned at: 0" + Tab after: 0.5' + Indent at: 0.5", Tab stops: 0", List tab + Not at 0.5" Formatted: No bullets or numbering June 20, 2017 - Page 96 of 136 4, II. Weed Management Methods: 4] Weed Management Methods: The Colorado Weed Management Act (C.R.S. 35-5.5) states that a combination of integrated methods must be utilized in the management of noxious weeds. Integrated methods include but arc not limited to: 1 ] Cultural, 2] mechanical Chemical, 1Biological and 1Chemical management. Please understand that many or all of these methods may be inadequate for control as a stand alone solution. Particularly cultural, mechanical and biological methods will need support from one or more methods mentioned. 1. Cultural — those methodologies or practices conducted to favor the growth of desirable plants over undesirable plants. Including but not limited to• maintaining an optimum fertility and plant moisture status in an area, and planting species most suited to an area. (Grazing, Revegetation, Erosion Control) • Erosion Control Healthy plant revegetation of all disturbed sites, with a 2 year warranty and extensive weed control during the re growth period • Chemical — the use of herbicides or plant growth regulators to disrupt the growth of undesirable plants. (Herbicides) 2. Mechanical — practices that physically disrupt plant growth including but not limited to: (tilling, mowing, burning, mulching, hand pulling, and hoeing) 3. Biological — the use of organisms to disrupt the growth of undesirable plants. (Insects, Bacteria, Pathogens, Goats) 4. Chemical — the use of herbicides or plant growth regulators to disrupt the growth of undesirable plants. (Herbicides) The Color• ado Department of Agriculture publishes Noxious Weed "Fact Sheets" for all noxious weed species listed in Colorado. They provide information on the plants and recommended IPM management strategies. Appendix A includes Fact Sheets for each of Vail's listed noxious weeds. Formatted: Left Formatted: Font: 14 pt, Not Bold r Formatted: No bullets or numbering, Tab l stops: Not at 0.5" Formatted: Font: 11 pt Formatted: Normal, Indent: Left: -0.25", No bullets or numbering, Tab stops: Not at 0.5" June 20, 2017 - Page 97 of 136 5] References: 1. "Noxious Weeds." Noxious Weeds Department of Agriculture — Conservation Services. Colorado Department of Agriculture, n.d. Web. 13 June 2017. 2. United States of America. Colorado Department of Agriculture. TITLE 35 AGRICULTURE ARTICLE 5.5 Colorado Noxious Weed Act. N.p.: n.p., n.d. Print. 3. Griffin, Scott. Weed & Pest - Enforcement - Eagle County. Eagle County, n.d. Web. 13 June 2017. 4. United States of America. Department of Agriculture. RULES PERTAINING TO THE ADMINISTRATION AND ENFORCEMENT OF THE COLORADO NOXIOUS WEED ACT . N.p.: n.p., n.d. Print. Conservation Services Division 5. Doran, Alicia, Steve Anthony, and Cathy Shelton, eds. Noxious Weeds c Colorado. 12th ed. Colorado Weed Management Association, 2015. Print. 6. Blossey, B. Biological Invasions (1999) 1: 301. doi:10.1023/A:1010084724526 7. Skinner, Kerri, Lincoln Smith, and Peter Rice. "Using noxious weed lists to prioritize targets for developing weed management strategies." Weed Science 48.5 (2000): 640-44. Web. 13 June 2017. 8. etc.usf.edu/clipart Note: The 2004 Management Plan included species descriptions and management recommendations. Those have been deleted (9 pages) and replaced with Colorado Department of Agriculture "Fact Sheets" to ensure the most up-to-date information on each plant. The orginal pages are not included in this edited version for the sake of brevity. Formatted: Font: 11 pt 1 June 20, 2017 - Page 98 of 136 TOWN IfO VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Ford Park Softball Shelter Design Update PRESENTER(S): Todd Oppenheimer, Landscape Project Manager ACTION REQUESTED OF COUNCIL: Staff requests the Council to review the design of the shelter and provide feedback on the submittal and to review and consider the estimated cost of construction. BACKGROUND: The purpose of this discussion regarding the Ford Park Softball Shelter Design is to present the design of the shelter and cost estimate prior to submittal for Planning and Environmental Commission (PEC) and Design Review Board (DRB) approval.The Ford Park Softball Shelter is intended to provide better and more immediate sun and thunderstorm protection for athletes and spectators using the sport field area of Ford Park. The Town Council included the design and construction of a tensile fabric shelter at the Ford Park Softball Field Spectator Plaza in the 2017 RETT Capital Project Budget based on a projected budget of $150,000. STAFF RECOMMENDATION: Staff recommends the Council accept the design of the Ford Park Softball Shelter and direct staff to proceed through the PEC and DRB approval process. ATTACHMENTS: Description Memorandum Images images images images images June 20, 2017 - Page 99 of 136 TOWN OF VAIIL. Memorandum To: Vail Town Council From: Department of Public Works Date: June 20, 2017 Subject: Ford Park Softball Shelter Design Introduction The purpose of this discussion regarding the Ford Park Softball Shelter Design is to present the design of the shelter and cost estimate prior to submittal for Planning and Environmental Commission (PEC) and Design Review Board (DRB) approval. Staff requests the Council to review the design of the shelter and provide feedback on the submittal and to review and consider the estimated cost of construction. Background The Ford Park Softball Shelter is intended to provide better and more immediate sun and thunderstorm protection for athletes and spectators using the sport field area of Ford Park. The Town Council included the design and construction of a tensile fabric shelter at the Ford Park Softball Field Spectator Plaza in the 2017 RETT Capital Project Budget based on a projected budget of $150,000. The budget amount was derived from construction cost data of the tensile fabric structure recently constructed at the Gerald R. Ford Amphitheater (GRFA). Cost proposals from tensile fabric structure manufacturers and general contractor have indicated the cost of construction will be higher than anticipated but within the overall Ford Park RETT capital budget allocation. To date expenditures of $7,800 have been made to provide engineering and preliminary design to allow the general contractor (MWG) currently working in Ford Park to provide an accurate cost estimate of the site work and installation of the structure. Additional information on design and cost follows in the paragraphs below. Structure Design Alternatives Shelter design alternatives were somewhat limited by the size of the shelter and the required engineering snow and wind loads. At the Town's request, Tensile provided 4 alternate design concepts for the Ford Park Softball Shelter. Options 1 through 4 are attached and were reviewed by Staff. The design of Option 2, with modifications, was intended to emulate the design of the structure at the GRFA and was selected as the most appropriate design for the park. Tensile provided preliminary engineering calculations of the structure which in turn were used by JVA to engineer foundations and MWG to estimate the cost. Drawings and rendering of the proposed design of the structure are attached. Budget As previously mentioned the budget of $150K for the Ford Park Softball Shelter project was based on the best information available at the time. Cost estimates based on actual design, engineering, construction costs and conservative 20% contingency indicate the cost of the project will be $234K resulting in a cost increase of $84K should the Council desire to proceed with the project. Currently the Ford Park RETT capital budget allocation is $675,625. Other June 20, 2017 - Page 100 of 13( work included in his project budget includes Lighting Control, West Betty Ford Way Gate and Landscape Improvements, School House Garden and Patio and replacement of the Electrical Transformer Enclosure at the Nature Center Bridge. The full project cost of the Softball Shelter can be absorbed within the current Ford Park RETT Capital Budget. Next Steps Should the Council decide to accept the design of the Ford Park Softball Shelter project staff will submit applications to PEC and DRB for review and approval. Once the appropriate approvals have been received staff will return to Council with requests to award contracts which will allow the shelter to be put into production and shipped for installation after Labor Day 2017. Recommendation Staff recommends the Council accept the design of the Ford Park Softball Shelter and direct staff to proceed through the PEC and DRB approval process. Town of Vail Page 2 June 20, 2017 - Page 101 of 13E 2254: VAIL SOFTBALL SHELTER PROVISIONAL SCHEME 01 FENTON HOLLOWAY — NH — 10.03.17 June 20, 2017 - Page 102 of 136 2254: VAIL SOFTBALL SHELTER PROVISIONAL SCHEME 02 FENTON HOLLOWAY - AEH - 10.03.17 KEY NOTES: - MEMBRANE SHAPE MAY HAVE TO BE MADE `STEEPER` TO HELP WITH SNOW SHEDDING M*1 1111. -Nre.04 Pet, APJWIAO R it7tgave, 4 -A --'t4.4..'41-14?'- -ftriNtiMMumwm. --.4411111130111111 PATO 4)44. *8**tirAft...1111ftliWaalMilARY45.;wjr.#7illiejtk"*AW4A4 yilkitgle6 wre orti fir, _ ..41,44----„w "VAI"Triall Itto° tariMVI 44111rAdbam 11A1144.111114 °fr71M4t4‘41140000t111101111% 1P41 k4k. r►-1000PP- OPVMAPP I June 20, 2017 - Page 103 of 136 flat 111`&,„,,,..... :1"/ 111111VVi. 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L... • D } '%•.`,.- - -.• • I ' • .1 II -.. • b • i AL , 1 . 4 . • ' .. ....` 1 ....":.. -.• -e"-r--.. .4. . a. - -% ..'• ZAP - - li• . . .. I° ii • 1:- - ~F ' - F, •• r - - -"'... 1. ,r • er I, trj ?7,1" • l'-• _I 1 •- . --r Le.. , J ; 4 . ,IE•Pn'" .'nnlih A , • ..".% •• .M. ' bl• 4 EEL% 4%:;,..\ in 1 '• E. . ..- -iry - .41„. • Ph. ,. i . , . .... i.e.- ....„„ - _ ,,..,.. "4,P. ..r,„ ,.-' - if r t L /0- • Jek -••• Or ••••1 •I" .: 41.4. _. .." E. ;k ... .1117....: .7.7° 'r. f I. • ? A ...1." . 4. - 4( " • eLtii. •••• 77i 1 ' ., • - •. _ • ...•, ....0. - r IlL,49.- • • - % • ••-i, I • .. • 1,„ lir . ' r ApkiF - ri 1 , raF .1 •Al. - •,. I,.f / #3i. k -al- 4 ...46 :die • . . .r • e • • 4P+ • • im a - .- •L1 • . 44.1p +el -•• - Willoaltwp.pqr• 041514110610~. gt,• June 20, 2017 - Page 106 of 136 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Gallagher Act implications to Property Tax Collections ATTACHMENTS: Description Gallagher Act implications to Property Tax Collections Memorandum TIMM OF9 June 20, 2017 - Page 107 of 13E TOWN OFII) Memorandum TO: Vail Town Council FROM: Finance Department DATE: June 20, 2017 SUBJECT: Gallagher Act implications to Property Tax Collections I. SUMMARY The purpose of this memo is to update Council on the potential impact of the Gallagher Act to the town's 2018 property tax revenues. II. BACKGROUND The Gallagher amendment was approved by voters and adopted in 1982 in response to homeowner concerns over rising residential property taxes. It requires that residential assessed values comprise no more than 45 percent of the state's overall assessed value. Non-residential properties make up the remaining 55 percent. Most years, Gallagher doesn't come into play. If commercial values and home values rise at a similar pace, there's no need for an adjustment. But when there's a state-wide housing market boom — as there has been over the past several years — coupled with a business downturn, like the recent dip in the oil and gas industry, homeowners can wind up contributing more than their 45 percent share. That throws the ratio out of whack, triggering a mandatory tax cut for homeowners under the state constitution. Since 2003, the assessment rate for residential properties has been unchanged, at 7.96 percent of market value. Next year, that's projected to drop to 7.2 percent. The Town of Vail then applies that rate to our assessed property values and tax mil levy to calculate how much revenue will be generated from residential properties in town. III. DISCUSSION Since the town won't receive updated assessed property values until August, staff has calculated the impact of the Gallagher Act assuming flat property values. Based on the new residential rate of 7.2%, the town will see a reduction in property tax revenues of approximately $377,000 for the 2018 budget year. This will be offset by any increase resulting from an update of assessed values, since 2018 is a re -assessment year (the County re -assesses property values every two years). Staff will include this projection in the 2018 budget discussion however the property tax revenue budget will be adjusted as soon as we receive updated assessment information in August. June 20, 2017 - Page 108 of 13( TOWN Of9 VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Notice of Polling Place Election to be conducted for November 7, 2017 Regular Municipal Election ATTACHMENTS: Description Memo Election Update June 20, 2017 - Page 109 of 13E TOWN OF VAIL 75 South Frontage Road West Vail, Colorado 81657 vailgov.com TO: Vail Town Council FROM: Patty McKenny, Town Clerk DATE: June 20, 2017 Office of the Town Clerk 970.479.2136 970.479.2157 fax RE: Draft Election Notice for November 7, 2017 Regular Municipal Election (to be held as a polling location election) SUMMARY: Please find attached a "draft election notice" for the November 7, 2017 Regular Municipal Election. Please note the election will be conducted as a "polling place election" to be held at the Vail Municipal Building. Polling location hours are from 7:00 AM until 7:00 PM. The Eagle County Clerk's Office will also be conducting a "mail ballot" election and has noted some preliminary topics that may be placed on the county ballot: 1) Eagle County School District Member race, 2) Potential Eagle County questions (not certain of the topics), and 3) Colorado Mountain College proposal. Details of these are not known at this time. The Town Clerk's Office has already begun reviewing the detailed timeline and election deliverables for the November election and will have candidate packets ready for distribution by the first of August. There will also be some election related news releases and website postings ready for publication beginning in July. Again, Election Day is November 7, 2017. June 20, 2017 - Page 110 of 13( PUBLIC NOTICE REGULAR MUNICIPAL ELECTION TOWN OF VAIL, COLORADO NOVEMBER 7, 2017 NOTICE IS HEREBY GIVEN pursuant to the Colorado Municipal Election Code (C.R.S. § 31-10-501) that at the regular municipal election of the Town of Vail to be held at the Town of Vail Municipal Building, 75 South Frontage Road, Vail, Colorado on Tuesday, November 7, 2017, from 7:00 AM to 7:00 PM, there will be submitted to the registered qualified electors of the Town of Vail, Colorado candidates for four Town of Vail Council positions. Registered electors may vote for up to four council persons. The three candidates receiving the highest number of votes shall be elected to four-year terms and the fourth candidate receiving the next highest number of votes will serve for two years. The seven candidates (in ballot order) are as follows: Those persons who are citizens of the United States, eighteen (18) years of age or older, who have been residents of the Town of Vail for twenty-two (22) days preceding the election and who have been duly registered with Eagle County, shall be entitled to vote at said election. There will be one election precinct for said Regular Municipal Election, the boundaries of which shall be the same as those of the Town and the polling place for which shall be the Town of Vail Municipal Building, Vail, Colorado. The Nov. 7 election is an at -the -polls format with all voting taking place at the Town of Vail Municipal Building from 7 a.m. to 7 p.m. However, voters who receive absentee ballots for this election must return the completed ballot by 7:00 p.m. pm Election Day to participate in the election. IN WITNESS WHEREOF, the Town Council has caused this notice to be given. TOWN OF VAIL Patty McKenny Town Clerk June 20, 2017 - Page 111 of 13( VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA Meeting Results ATTACHMENTS: Description VLHA Meeting Results May 23, 2017 TOWN IfO June 20, 2017 - Page 112 of 13E TOWN OF VAIZ Vail Local Housing Authority Results Tuesday, May 23, 2017 Community Development Large Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS PRESENT Steve Lindstrom Mary McDougall Molly Murphy Staff: Lynne Campbell George Ruther Kelli McDonald Kathleen Halloran Johannah Richards MEMBERS ABSENT Francisco Meza James Wilkins A quorum being present Steve Lindstrom called the meeting to order at 3:15 PM. 1. Approval of Meeting Results May 9, 2017 Meeting results from May 9, 2017 were reviewed and approved by the board. Motion: Murphy Second: McDougall Vote: 3-0-2 (Meza, Wilkins absent) 2. Vacation Rental By Owner (VRBO) Discussion Kathleen Halloran, Kelli McDonald and Johannah Richards reviewed the Rental by Owner (RBO) study presented to the Vail Town Council on May 2, 2017 and explained the Town's short term rental policy. Owners may rent for 14 days or less annually and are not required to have a license and are expected to pay the Town's lodging tax. Johannah explained how the research company, DestiMetrics, researched the rental by owner data. Parcels vs. beds were counted for the number of units rented. The RBO team presented to Council concerns about life safety, noise, parking, etc. The Board questioned how long it has been since other municipalities dealt with this issue — 2 years. George stated zoning hasn't changed in 20 plus years. Vail and Aspen had nothing in zoning for rentals less than 30 days. The Board and team compared zoning criteria. Page 1 June 20, 2017 - Page 113 of 13E Steve asked what did team gather from the results and further direction needed: • Public input opportunities for discussion on short term rentals will be held June 20 and July 11 prior to the Council discussion on August 1st • Get more detail from firm's study • Council is willing to create more regulations • Long term rentals get license, not penalized or verified • Tools for enforcement o Scanning websites • Life Safety compliance, self check options • New regulations would pay for new software, tools and additional revenue generate Seasonal rentals don't qualify under current rules; those rentals are greater than 30 days. Goal is to capture rentals less than 30 days. Eagle County is considering changing current tax rates from residential to commercial if property found to be doing short term rentals. Council feedback is to restrict short term rentals to avoid other negative fall out. Lindstrom mentioned using the database of property and rental with follow up to check for patterns. That information would be helpful to the Board. Kathleen asked for feedback from the Board, everyone is trying to avoid unintended consequences. Lindstrom asked if there is data available to show units converting from long term to short term rentals. Kathleen stated moving forward the Town will have that kind of information. Steve wants to be sure the Board is kept informed of this subject and any further meetings and wants the Board to be present at Council meetings. 3. Vail INDEED Application Review There were no Vail INDEED Applications for review 4. Vail INDEED FAQs Next the Board discussed Vail INDEED FAQs. It was determined the Board wants to enlist the help of a marketing person/firm to help develop the Vail INDEED website, program and materials. The Town needs to sell this new program. Staff will write a Request for Proposal for the Board to review and post to the Town's website. The meeting was adjourned at 5:O0PM. MOTION: Murphy SECOND: McDougall Next Meeting — June 13, 2017 Page 2 VOTE: 3-0-2 (Meza, Wilkins absent) June 20, 2017 - Page 114 of 13E VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: CSE June 7 Meeting Minutes Draft ATTACHMENTS: Description CSE June 7 Meeting Minutes Draft TOWN IfO June 20, 2017 - Page 115 of 13E TOWN OF VAIL Commission on Special Events R� COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, June 7, 2017 @ 8:30am AGENDA: Meeting materials can be accessed at the following link: http://bit.ly/2pyIGr7 CSE Members Present: TOV Staff Present: Others Present: Mark Gordon Kim Newbury Rediker Marco Valenti Alison Wadey Barry Davis Rayla Kundolf Samantha Biszantz Laura Waniuk, Event Liaison Specialist Kelli McDonald, Economic Development Manager Ernest Saeger, Special Events Coordinator Krista DeHerrera, 10th Mountain Roller Dolls Cathy Zaikis, 10th Mountain Roller Dolls Caitlin Murray, Bravo! Vail Missy Johnson, Highline James Deighan, Highline Peggy Wolfe, Highline Chris Huntington, Vail Yeti Hockey Club Brooke Skjonsby, Vail Resorts Angela Mueller, Taste of Vail Owen Hutchinson, Vail Jazz James Kenly, Vail Jazz CSE Chair, Barry Davis, called the meeting to order at 8:32am. Administrative Items Approval of the Minutes of the CSE Meeting on May 3, 2017 CSE Minutes June 7, 2017 Page 1 of 7 June 20, 2017 - Page 116 of 13E > Motion to approve the minutes of the CSE Regular Meeting on May 3, 2017 as presented. M/S/P: Kundolf/Wadey/Unanimous. The motion passed 7-0 Review financials: Refer to the spreadsheet. Waniuk noted that the 22 Net Promoter Score is not correct on the bottom and needs to be revised. Waniuk noted that our economic development impact is currently at almost $4 million. Waniuk is going to revise the spreadsheet and send out to the CSE. Gordon confirmed that payback ratio is sales tax receipts in order to calculate how much money is coming back to the town. Waniuk noted the economic impact formula. Waniuk said tax payback ratio is economic impact divided by funding received. Waniuk noted the overnight visitor percentage from events this year to date is 35%. Davis asked for the formulas on a document for the CSE to reference. Training for new RFP System: August — during CSE meeting, webinar or in- person. Waniuk noted that a webinar is the best method and will last around an hour. Roles of Council, CSE, ERC document Waniuk noted that Burton asked for this document to better understand the process and roles of Town of Vail organizations. Meeting Reminders: June 22: Strategic Plan review/joint meeting with ERC (1:OOpm) August 7: RFP released September 25: RFP due October 9: RFP Meeting #1 (The Antlers Vail) October 18: RFP Meeting #2 (The Antlers at Vail) McDonald noted that November 7th will be the CSE presentation of event funding to Town Council. Discuss Town Council Review of Strategic Plan: Kundolf said it went very well. Davis said it went very well and that the CSE follows Town Council's direction. Event Recap: *motion to release final funding disbursement required Vail Yeti Hockey Club Please see presentation for further details. Huntington noted that the Town of Vail funding was a huge help for sponsorship dollars, marketing, and lodging. Kundolf suggested that they capitalize on the league championship. Huntington agreed and plans to increase marketing efforts going into the 2017 season. Davis noted that the trend of a family friendly event should continue. Waniuk noted that she has discussed activation ideas for the upcoming year and season with Huntington. Saeger commented that CSE Minutes June 7, 2017 Page 2 of 7 June 20, 2017 - Page 117 of 13E security will increase in 2017 to continue the family friendly trend. Wadey asked about the challenges in obtaining surveys. Waniuk noted they had incentives of gift cards and tickets. v Motion to approve the final funding distribution Vail Yeti Hockey Club M/S/P: Rediker/Wadey/Unanimous The motion passed 7-0 Event Recap: *motion to release final funding disbursement required Taste of Vail Please see presentation for further details. Mueller noted that as of May 2017 they hired a local sponsorship sales person. Kundolf asked if Mueller is open to sharing her sponsorship person contact information with other events looking for help. Mueller said yes she would. Rediker noted her feedback from event attendees who were from out of town and didn't know about the event but attended and really enjoyed it. Motion to approve the final funding distribution Taste of Vail M/S/P: Valenti/Rediker/Unanimous The motion passed 7-0 Event Recap: *motion to release final funding disbursement required Spring Back to Vail Please see presentation for further details. Deighan noted that Highline cannot be the producer of this event in the future under current circumstances and funding amounts. Deighan suggested that Highline, CSE, Town of Vail, and Vail Resorts come together to discuss its future and funding amounts. Davis said that conceptually the CSE agrees but the Town Council has given direction the previous 2 years on how they see this event funded. Deighan noted that funding across the board from Town of Vail, Vail Resorts, and their Strategic Alliance has decreased year over year Staff: Please see history of Town of Vail funding statistics below. Vail Resorts and Strategic Alliance funding history is not available for reference. CSE Minutes June 7, 2017 Page 3 of 7 June 20, 2017 - Page 118 of 13E YEAR: $ Spring Back to Vail $ 32,500.00 2003 $ 32, 500.00 2004 $ 40, 000.00 2005 $ 40, 000.00 2006 $ 50, 000.00 2007 $ 65, 000.00 2008 $ 73, 875.00 2009 $ 70, 000.00 2010 $ 55, 000.00 2011 $ 45, 000.00 2012 $ 34, 000.00 2013 $ 37, 500.00 2014 $ 35, 000.00 2015 $ 40, 000.00 2016 $ 125, 000.00 2017 $ 130, 000.00 Lifetime Funding $ 872,875.00 Average Funding P $ 58,191.67 Median Funding $ 45, 000.00 Davis noted the positive feedback of the Ford Park venue and direction of the stage. Deighan agreed and pointed out the tremendous work that his staff, specifically Peggy Wolfe put into it. Kundolf suggested that Deighan meet with the Town Council now to discuss funding for the 2018 concert. Rediker asked if it was an RRC survey. Waniuk said it was RRC that surveyed the event and they have provided details on the results in the CSE packet. Rediker noted that the net promoter score was low even though she went to the concert and pond skimming where everyone seemed to be having a great time. McDonald agreed that there were a number of people who questioned the net promoter score. Skjonsby noted her concerns on the survey and that there were only 60 people at the concert surveyed. She added that Vail Mountain is considering their own survey in 2018. Waniuk asked the CSE to read the explanation of the survey results included in their packets. Deighan suggested having separate meetings with different entities from the Town of Vail and the community in order to increase funding. ➢ Motion to approve the final funding distribution to Spring Back to Vail M/S/P: Rediker/Wadey/Unanimous The motion passed 7-0 Event Recap: CSE Minutes June 7, 2017 Page 4 of 7 June 20, 2017 - Page 119 of 13( *motion to release final funding disbursement required Melee in the Mountains Please see presentation for further details. Kundolf noted that she was initially skeptical about the event and suggests that they don't use "off-season" in their marketing. McDonald noted marketing efforts in hopes of informing businesses to stay open during this time of the year. Wadey noted that the best way to reach local businesses is to have one on one meetings to inform them of the event. ➢ Motion to approve the final funding distribution to Melee in the Mountains M/S/P: Kundolf/Valenti /Unanimous The motion passed 6-0 Discuss RFP Interview Process: Waniuk presented the three options on the document included in their packet. Davis suggested option (1) and cut the presenting time to 5 minutes in order for the CSE to ask questions. Wadey added that the communication to promoters prior to the presentations needs to be clear about timing expectations. McDonald noted that it was communicated to all promoters in 2016. Davis suggested creating an RFP pitch script to help the promoters. Kundolf said that new events should be allowed longer than 5 minutes. Davis agreed and said that the timing should be put on the CSE. Wadey believes it is hard for the education and enrichment events to explain their event in 5 minutes due to their complexities. Gordon added that there were events that he felt needed longer than 10 minutes in order to understand fully. McDonald suggested that the CSE works with Waniuk on the amount of time each event gets and the overall scheduling process. Rediker said that last year went very smoothly and that there needs to be structure to the timing such as 10 minutes for existing, 15 for new events, and 15 for education and enrichment events. Biszantz suggested that the CSE ask events to present event details that are not included in their RFP. Rediker suggested not adding an extra day. Gordon and Kundolf agreed. Davis said that if events are given 10 minutes they will use it and believes the CSE should control the time limit. Wadey said 5 minutes is not enough time and agrees with Rediker's suggestion of more structure. Kundolf confirmed that the producer gets 5 minutes to present and then the CSE has additional time for questions. McDonald suggested that we work offline with producers that struggled with the 10 minute window. Gordon confirmed that we had a clock that producers could see. Gordon suggested staying to 10 minutes with the option for the CSE board to add time. Davis suggested all promoters are allocated 10 minutes, suggesting that they present for 5 minutes and leaving time for CSE to ask questions. Waniuk said she can supply a paper scorecard to the CSE to use real time. Davis said keep it to 10 minutes with guidance. Davis suggested arranging the schedule according to events that may need more or less time. Waniuk said we need to communicate to all producers that the CSE may grant more time. Waniuk added that she would like the CSE to help with the scheduling. Kundolf CSE Minutes June 7, 2017 Page 5 of 7 June 20, 2017 - Page 120 of 13E confirmed 5 minutes for presentation and 5 minutes for questions. Davis said they will get 10 minutes with direction on the best way to use that time. Waniuk confirmed 10 minutes for each producer and staff will create a template on suggesting to events how to best use the 10 minutes with an asterisk that CSE reserves the right to add time. Review 2018 Funding RFP & Budget: McDonald noted that internal budget discussions will start but there will not be an approved budget until the Town Manager is hired. McDonald noted that the Council narrowed the candidates down to 6 who will come on the 26th and 27th of June. McDonald added that August 1st is the goal of having a budget ready. McDonald said that we have been advised to not include a budget number in the RFP. Davis stated that he has a scheduling conflict with October 11th. Wadey noted that October 10th is a VEAC meeting and does not work. Waniuk confirmed with all CSE members that October 9th is the new event funding interview meeting date. Wadey asked when RFP information will be provided to the CSE. McDonald suggested moving the due date up a week to September 25th. Waniuk said materials will be sent to CSE by Friday, September 29th Gordon noted that it would be challenging for new events to answer economic impact questions. Waniuk said she can add an option for new or existing event. Gordon suggested that the event understands they can reach out to Waniuk or Saeger to better understand questions. Biszantz suggested specifying group business and group booking to how many nights in your room block. Waniuk will revise the room nights question and send it back out to the CSE. McDonald noted to Gordon's point, that new events can gather information from staff so they better understand the questions. Rediker said should the CSE not support this event at the level requested, how it will change your event? She added second question is if not supported at all will it still occur. Gordon suggested asking if they anticipate funding in 2019 but not in an amount. Kundolf said it would be difficult for an event to explain 2019 if 2018 hasn't happened yet. Kundolf asked for a question regarding event operations. Saeger will create one based on ERC review. Gordon said it was very helpful to have the Vail Rec District representative present at the funding meetings last year and hopes they will attend this year. Valenti suggested education and enrichment events include syllabus or class description if applicable. Event Liaison Marketing Update: Please see presentation for further information. Gordon pointed out that Bravo! Vail has had representation at almost all Town meetings including CSE, VLMDAC, and Council. McDonald noted that the Council is walking in the Vail America Days TM parade and decided not to hand out candy or other items. New Business and Community Input: CSE Minutes June 7, 2017 Page 6 of 7 June 20, 2017 - Page 121 of 13E Hutchinson spoke to the strong lineup that the Vail Jazz has performing this summer including at the Sonnenalp and Farmers' Market. Kundolf thanked Saeger and Garnsey for changing the GoPro Mountain Games setup so quickly and efficiently. Rediker noted the VRD Whitewater Race Series was featured on Vail Mountains Instagram feed and received 6,000+ likes. Wadey noted to make sure that the full GoPro Mountain Games name is used and not just "GoPro". Wadey asked for a list of hashtags. Saeger updated the group on the Town of Vail Facebook page. Gordon asked about out of cycle events. McDonald said that staff has had meetings and the process is more or less in place. Gordon asked if we can discuss in July CSE. Waniuk said yes. Waniuk noted that the next CSE meeting is July 5th ➢ Motion to adjourn at 11:17am. M/S/P: Kundolf/Wadey/Unanimous. Motion passed 7-0 CSE Minutes June 7, 2017 Page 7 of 7 June 20, 2017 - Page 122 of 13E VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Quarter 1 2017 Investment Report ATTACHMENTS: Description Q 1 2017 Investment Report TOWN Of9 June 20, 2017 - Page 123 of 13E FROM: Carlie Smith DATE: 1st Qrtr 2017 RE: Investment Report Enclosed is the investment report with balances as of March 31, 2017. The estimated average yield for the pooled cash fund is 0.70%. As of 03/31/2017, the Treasury yield curves for 3 months, 6 months, and 1 year are 0.76%, 0.91%, and 1.03% respectively. Since the November Presidential election, the Treasury rates have surged. The town has maintained a higher cash balance, earning lower interest rates, in order to fund budgeted capital projects. Throughout this current year, the town will continue a similar strategy to fund the Chamonix Housing Development. Upon the sales of those units in 2018, the reserves will be replenished and longer term investments can be considered. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. 2017 1st Qtr Investment Mix $90.6M Cash $38.0M, 42% Gov't Securities $29.3M, 32% Colorado CD's $9.4M, Investment 10% Pool $13.9M, 15% There were no changes to investment products or banking institutions. Please call me if you have any questions. June 20, 2017 - Page 124 of 13( Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 03/31/2017 Cash Commercial Banks Money Market Funds Total Cash U.S. Government Securities (see page 4) Government Agency Seurities -Piper Jaffray FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana Total Government Securities 2017 Balances Percentage of Total $37,507,676 $471,719 41.39% 0.52% $37,979,395 41.91% $18,119,935 $11,207,179 20.00% 12.37% $29,327,115 32.37% Certificates of Deposit $9,435,135 10.41% Colorado Investment Pools $13,868,655 15.31% Total Portfolio $90,610,300 100.0% Maturing Within 12 Months Maturing Within 24 Months Maturing After 24 Months 54,675,857 3,791,229 32,143,214 60.34% 4.18% 35.47% 90,610,300 100.0% June 20, 2017 - Page 125 of 13( Performance Summary as of 03/31/2017 Institution Type of Accounts "CASH" ACCOUNTS Commercial Bank Accounts: Average Balances Return 03/31/17 First Bank of Vail - Operating Interest 0.080% $36,117,963 Alpine Bank $1,389,713 Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance 0.440% $336,151 0.000% $135,568 Total Money Market Funds $471,719 Total "Cash" Accounts $37,979,395 GOVERNMENT SECURITIES (see pg 5) Government Agency Seurities -Piper Jaffray FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 1.47% $18,119,935 1.67% $ 11,207,179 $ 29,327,115 Total Government Securities $ 29,327,115 1st Bank, Vail Colorado (#5734) Matures September 14, 2017 1.200% 1,055,824 1st Bank, Vail Colorado (#1992) Matures Nov 23, 2020 0.700% 1,128,520 1st Bank, Vail Colorado (#3421) Matures Mar 17, 2021 0.700% 1,139,862 1st Bank, Vail Colorado (#4290) Matures Sept 29, 2021 0.700% 1,094,623 1st Bank, Vail Colorado (#4754) Matures Dec 28, 2021 0.700% 1,092,735 1st Bank, Vail Colorado (#5319) Matures May 21, 2018 0.300% 1,534,295 1st Bank, Vail Colorado (#9497) Matures Nov 19, 2019 0.900% 1,212,633 1st Bank, Vail Colorado (#9500) Matures Nov 18, 2019 0.900% 1,076,207 Piper Jaffray 795450PJ8 Matures Sept 19, 2017 1.600% 100,437 9,435,135 Total Certificates of Deposit $ 9,435,135 LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest 0.550% $13,868,655 Total Local Government Investment Pools Accounts $13,868,655 Total All Accounts $90,610,300 June 20, 2017 - Page 126 of 13( 3/31/2017 Agency Broker Government Securities as of 03/31/2017 Int Rate Purchase Coupon Yield Date ***Federal Agency Discount Notes & Bonds*** FFCB 3133EC5A8 Piper Jaffray 0.870% FFCB 3133EC7B4 Piper Jaffray 0.840% FHLB 313383HQ7 Piper Jaffray 1.200% FHLB 313383JQ5 Piper Jaffray 1.250% FHLB 3130A6K89 Piper Jaffray 1.050% FHLMC 313G9SK4 Piper Jaffray 1.500% FNMA 3136G2L47 Piper Jaffray 1.800% FNMA 3136G3JA4 Piper Jaffray 1.550% FFCB 3133EGAZ8 Piper Jaffray 1.580% FHLMC 3134GA4W1 Piper Jaffray 2.000% FHLMC 3133EFZ91 Piper Jaffray 1.620% FNMA 3136G3Z32 Piper Jaffray 1.200% FFCB 3133EGLH6 Piper Jaffray 1.420% FHLB 3130A8Q22 Piper Jaffray 1.440% FNMA 3136G3S55 Piper Jaffray 1.520% FHLB 3130A8ZB2 Piper Jaffray 1.410% FNMA 3136G3Y25 Piper Jaffray 1.500% FFCB 3133EGAH8 Piper Jaffray 1.550% FFCB 3133EGYB5 Piper Jaffray 1.540% FHLB 3130A9XN6 Piper Jaffray 1.625% FHLB 330AAEKO Piper Jaffray 2.020% Average Yield Agency Broker ***FNMA'S, ARM'S & SBA'S*** SBA 502647 Pooled - Dana SBA 521683 SBA 508940 SBA 83164LV32 SBA 508946 SBA 509701 SBA 505536 GNMA 8417 GNMA 8703 GNMA 8720 GNMA 8788 GNMA 80426 GNMA 80696 GNMA 80710 GNMA 82759 GNMA 80593 GNMA 82382 GNMA 1303 FNMA 850125 FNMA 422251 FNMA 520790 FNMA 546468 FNMA 535326 FNMA 323798 FNMA 567875 FNMA 593941 FNMA 545057 FNMA 650970 FNMA 555378 FNMA 709092 FNMA 723661 FNMA 761737 FNMA 725462 FNMA 745160 FNMA 791573 FNMA 888321 FNMA 849207 FNMA 888710 Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana 0.870% 0.840% 1.200% 1.250% 1.060% 1.510% 1.800% 1.590% 1.600% 2.000% 1.670% 1.220% 1.460% 1.500% 1.570% 1.460% 1.550% 1.570% 1.590% 1.670% 2.030% 1/28/2012 1/29/2012 2/2/2012 2/2/2012 10/05/15 6/30/2016 2/2/2012 04/28/16 05/17/16 02/28/17 04/12/16 08/24/16 07/12/16 07/19/16 07/28/16 08/18/16 08/25/16 05/17/16 10/12/16 11/26/16 12/27/16 Interest Rate Purchase Coupon Yield Date 3.975% 4.540% 2.575% 2.250% 2.250% 1.500% 3.125% 4.000% 1.875% 1.625% 1.750% 1.875% 1.750% 1.875% 1.750% 1.750% 1.875% 2.000% 2.455% 2.499% 2.544% 2.490% 2.332% 2.354% 2.679% 1.974% 2.384% 2.385% 2.385% 2.316% 2.375% 2.467% 1.944% 2.420% 2.420% 2.383% 1.996% 2.496% 4.4% 4.3% 2.9% 2.6% 2.7% 2.0% 3.5% 4.0% 2.1% 2.2% 1.9% 2.1% 2.1% 2.1% 1.9% 2.1% 2.1% 2.1% 3.0% 2.8% 2.7% 2.7% 2.6% 2.6% 3.0% 2.3% 2.7% 2.7% 2.7% 2.5% 2.5% 2.7% 2.2% 2.7% 2.5% 2.8% 2.3% 2.7% 1 -Jul -94 6 -May -11 2 -Feb -15 1 -Jan -12 1 -Aug -01 1 -Oct -88 1 -Sep -95 30 -Sep -95 1 -Jan -96 21 -Jul -00 23 -May -11 1 -Jul -03 20 -Mar -12 20 -Apr -12 30 -Sep -13 30 -Sep -13 1 -May -09 1 -Dec -95 1 -Jun -00 24 -May -00 26 -Jun -00 1 -Dec -99 1 -Dec -00 1 -Dec -01 1 -May -01 1 -Aug -01 14 -May -08 1 -Jun -03 1 -Jul -03 16 -May -05 1 -Apr -04 1 -Dec -05 1 -Jul -04 1 -Mar -07 1 -Jan -06 1 -Sep -07 Maturity to Maturity Market Date at Purchase Value 11/27/2017 12/13/2017 6/27/2018 6/27/2018 10/05/18 6/30/2020 6/30/2020 10/28/20 02/17/21 02/24/21 04/12/21 02/24/20 01/12/21 07/19/21 07/28/21 08/18/21 08/25/21 05/17/21 10/12/21 11/26/21 12/27/21 1.47% Maturity Date 25 -Jun -19 25 -Aug -21 25 -Jun -30 25 -Feb -40 25 -Jul -30 25 -Jul -40 25 -Jun -26 20 -Oct -18 20 -Sep -25 20 -Oct -25 20 -Jan -26 20 -Jul -30 20 -May -33 20 -Jul -33 20 -Mar -41 20 -Apr -32 20 -Sep -39 20 -Sep -43 1 -Sep -35 1 -Jan -21 1 -Apr -28 1 -Apr -28 1 -Jun -28 1 -May -29 1 -Sep -30 1 -Dec -30 1 -May -31 1 -Jul -32 1 -Apr -33 1 -Jul -33 1 -Jul -33 1 -Dec -33 1 -Jan -34 1 -Mar -34 1 -Aug -34 1 -Aug -34 1 -Jan -36 1 -Jul -36 5.8 $499,825 5.9 $599,202 6.4 $620,570 6.4 $329,964 3.0 $558,449 4.0 $894,375 8.4 $500,065 4.5 $1,366,806 4.8 $987,510 4.0 $149,946 5.0 $1,356,950 3.5 $1,478,445 4.5 $1,459,470 5.0 $1,444,470 5.0 $773,024 5.0 $868,788 5.0 $869,490 5.0 $984,590 5.0 $1,258,478 5.0 $970,510 5.0 $149,009 $18,119,935 Days/Years to Maturity Market at Purchase Value 25.0 $2,415 121.7 $175,438 19.2 $153,535 25.1 $229,012 18.6 $144,381 140.7 $273,128 125.0 $13,610 30.1 $254 30.1 $423 30.1 $475 30.1 $320 130.1 $3,417 22.0 $152,490 130.1 $4,505 29.0 $140,605 20.0 $1,939 26.0 $83,272 30.0 $91,833 126.4 $18,820 25.1 $2,462 127.9 $3,721 127.9 $1,130 128.0 $1,059 29.4 $582 129.8 $1,252 129.1 $4,305 130.1 $279 131.0 $1,707 24.9 $32,861 130.2 $8,825 130.1 $695 128.6 $5,574 129.8 $7,330 128.3 $11,387 130.2 $1,939 27.3 $10,680 30.0 $4,268 28.9 $16,663 June 20, 2017 - Page 127 of 13( 3/31/2017 Government Securities as of 03/31/2017 Int Rate Agency Broker Coupon FNMA 893933 Pooled - Dana 2.472% FNMA 555624 Pooled - Dana 2.401% FNMA 735967 Pooled - Dana 2.494% FNMA 888386 Pooled - Dana 2.420% FNMA 888618 Pooled - Dana 2.457% FNMA 995451 Pooled - Dana 2.442% FNMA 557073 Pooled - Dana 1.643% FNMA 110540 Pooled - Dana 2.674% FNMA 327446 Pooled - Dana 3.170% FNMA 555921 Pooled - Dana 2.750% FNMA 868877 Pooled - Dana 2.543% FNMA 701045 Pooled - Dana 2.297% FNMA 848390 Pooled - Dana 2.086% FNMA 844148 Pooled - Dana 2.263% FNMA 748087 Pooled - Dana 2.455% FNMA 851297 Pooled - Dana 2.555% FNMA AC0038 Pooled - Dana 2.033% FNMA AL9205 Pooled - Dana 2.056% FNMA AL8786 Pooled - Dana 3.024% FNMA AL8883 Pooled - Dana 2.002% FNMA AL9157 Pooled - Dana 2.018% FNMA AL9298 Pooled - Dana 1.996% FNMA AL9645 Pooled - Dana 2.004% FNMA AV9481 Pooled - Dana 1.919% FHLMC 865469 Pooled - Dana 2.969% FHLMC 645235 Pooled - Dana 2.215% FHLMC 846784 Pooled - Dana 2.434% FHLMC 846956 Pooled - Dana 2.680% FHLMC 847166 Pooled - Dana 2.497% FHLMC 847359 Pooled - Dana 2.512% FHLMC 782526 Pooled - Dana 2.375% FHLMC 848000 Pooled - Dana 2.480% FHLMC 847629 Pooled - Dana 2.560% FHLMC 865127 Pooled - Dana 3.060% FHLMC 865476 Pooled - Dana 2.806% FHLMC 865663 Pooled - Dana 3.040% FHLMC 847427 Pooled - Dana 2.469% FHLMC 1G1840 Pooled - Dana 2.625% FHLMC 163063 Pooled - Dana 2.520% FHLMC 847058 Pooled - Dana 2.500% FHLMC 167033 Pooled - Dana 2.415% FHLMC 611384 Pooled - Dana 2.578% FHLMC 849674 Pooled - Dana 2.082% FHLMC 260155 Pooled - Dana 2.300% FHLMC 260875 Pooled - Dana 2.021% FHLMC 849824 Pooled - Dana 2.563% FHLMC 849422 Pooled - Dana 2.066% FHLMC 840287 Pooled - Dana 2.166% FHLMC 840274 Pooled - Dana 2.315% FHLMC 840537 Pooled - Dana 1.770% FHLMC 840329 Pooled - Dana 2.673% FHLMC 849810 Pooled - Dana 2.282% FHLMC 849313 Pooled - Dana 2.020% FHLMC Fixed rate agency 3137EADP1 0.875% FHLB Fixed Rate Agency 3130A6KH9 1.190% FMNA Fixed Rate Agency 3135G0K85 1.400% FHLMC Step Coupon Agency 3134GAUY8 0.750% FHLMC Step Coupon Agency 3134G9MY0 1.000% FHLMC Step Coupon Agency 3134G9DL8 1.000% FHLMC Step Coupon Agency 3134G9J81 0.880% FHLMC Step Coupon Agency 3134GAD27 1.000% Accrued Interest Income Receivable Average Yield Purchase Yield Date 2.7% 1 -Sep -06 2.6% 1 -Jun -03 2.6% 1 -Sep -05 2.8% 1 -Apr -07 2.7% 1 -Jul -07 2.7% 12 -Feb -09 1.9% 1 -Sep -00 2.6% 1 -Nov -90 3.2% 1 -Oct -95 2.8% 1 -Sep -12 2.7% 1 -Apr -06 2.7% 1 -Apr -03 2.4% 12 -Feb -09 2.5% 1 -Oct -05 2.6% 1 -Sep -10 2.9% 3 -May -11 2.6% 24 -May -11 2.1% 31 -Oct -16 2.9% 29 -Jul -16 1.9% 22 -Aug -16 1.9% 1.9% 1.9% 21 -Feb -17 2.3% 1 -Jul -14 2.9% 1 -Dec -95 2.7% 1 -Jul -00 2.7% 1 -Jul -00 2.8% 1 -Nov -01 2.7% 1 -Jul -03 2.8% 1 -Dec -04 2.5% 1 -Apr -05 2.7% 1 -Sep -08 2.8% 1 -Oct -06 3.1% 1 -Aug -89 3.2% 1 -Apr -96 3.5% 1 -Nov -00 2.8% 1 -Jul -05 3.3% 1 -Feb -06 3.0% 1 -Aug -06 2.7% 1 -Aug -02 2.8% 25 -May -11 2.7% 11 -Feb -05 2.1% 3.4% 21 -Dec -15 2.0% 28 -Oct -16 2.9% 21 -Dec -15 2.2% 2.4% 1 -Jun -16 2.7% 1.7% 21 -Feb -17 2.6% 22 -Sep -16 2.3% 2.4% 1 -Jun -14 0.9% 1 -Jun -14 1.2% 1.4% 0.8% 3 -Nov -16 1.1% 1 -Jun -16 1.0% 24 -May -16 0.9% 14 -Jul -16 1.00% 28 -Dec -16 1.7% Maturity to Maturity Date at Purchase 1 -Oct -36 30.1 1 -Mar -38 134.8 1 -Mar -38 132.6 1 -Mar -38 131.0 1 -Mar -38 130.8 1 -Mar -38 29.1 1 -Jun -40 139.8 1 -May -20 29.5 1 -Aug -22 26.9 1 -Sep -35 23.0 1 -Apr -36 30.0 1 -Apr -33 30.0 1 -Dec -35 26.8 1 -Nov -35 30.1 1 -Sep -33 23.0 1 -Sep -35 24.3 1 -Sep -38 27.3 1 -Apr -44 27.3 1 -May -44 144.4 1 -Jul -44 144.6 1 -Jul -44 144.6 1 -Jul -44 144.6 1 -Jul -44 144.6 1 -Jul -43 29.0 1 -Aug -25 29.7 1 -Mar -29 128.8 1 -May -29 128.9 1 -Nov -31 130.1 1 -Aug -33 130.2 1 -Dec -34 130.1 1 -Apr -35 30.0 1 -Feb -36 27.4 1 -Sep -36 29.9 1 -Mar -19 29.6 1 -Feb -36 39.9 1 -Feb -30 129.3 1 -Sep -34 29.2 1 -Nov -35 29.8 1 -Aug -36 30.0 1 -Aug -32 30.0 1 -Sep -35 24.3 1 -Dec -32 127.9 1 -Nov -42 142.9 1 -Jan -42 26.0 1 -Oct -42 26.0 1 -Feb -43 27.1 1 -Feb -43 143.2 1 -Jun -43 27.0 1 -Jul -43 143.6 1 -Jul -43 143.6 1 -Feb -44 144.2 1 -Oct -44 144.9 1 -Feb -43 28.7 7 -Mar -18 3.8 14 -Jan -19 119.1 13 -Jun -19 119.5 26 -Oct -18 119.4 14 -Jun -19 3.0 24 -May -19 3.0 14 -Jul -19 3.0 28 -Jun -19 3.0 1.67% Total Market Value $5,721 $2,666 $4,879 $27,189 $9,459 $23,232 $2,800 $1,594 $222 $13,436 $4,665 $38,932 $16,692 $13,551 $33,392 $110,170 $96,123 $318,483 $390,835 $321,065 $341,194 $443,511 $476,781 $171,518 $246 $1,817 $791 $860 $2,219 $1,512 $30,246 $27,483 $5,039 $48 $454 $834 $4,180 $2,259 $18,081 $12,601 $69,984 $7,348 $196,219 $193,386 $420,807 $224,458 $131,013 $331,465 $289,879 $511,085 $376,049 $255,110 $100,135 $399,204 $497,937 $499,186 $249,760 $499,930 $500,082 $397,482 $299,971 $32,162 $141,152 11,207,179 $29,327,115 June 20, 2017 - Page 128 of 13( TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Bike Path / Street Connection at Clubhouse (Gore Creek Trail near Ski Club Vail) ATTACHMENTS: Description Memo Bike Path / Street Connection at Clubhouse June 20, 2017 - Page 129 of 13E TOWN OF VAIL' Memorandum To: Vail Town Council From: Department of Public Works Date: June 20, 2017 Subject: Gore Valley Trail near Ski Club Vail I. INTRODUCTION Town Council has asked staff to look into the idea of installing a curb ramp at the intersection of the Gore Valley Trail and Vail Valley Drive, just east of Ski Club Vail. The ramp would allow easy access between the road and the bike path. This is something that staff has looked at previously, but has had concerns about installing a standard curb ramp. The following memo outlines the concerns and identifies the recommended solution that is planned to be completed by the end of June. II. CONCERNS Installing a traditional curb ramp would allow easy access onto the Gore Valley Trail from Vail Valley Drive, and makes sense from an "ease-of-use" standpoint. However, site conditions raise safety concerns when using a traditional curb ramp. • Staff is concerned about the safety of east -bound cyclists coming off the trail and into vehicular traffic on Vail Valley Drive. • Existing electrical transformers west of the trail block the view of oncoming cyclists from drivers. • The steep slope of the trail (8%) as it descends from behind Ski Club Vail increases cyclist speed III. RECOMMENDATION Staff recommends installing a parallel curb ramp that is slightly offset from the end of the trail. It would allow cyclists to enter onto the trail from Vail Valley Drive, but would likely deter users from darting out into traffic. This will also be located in a location that will work with a future crosswalk condition, if the Town can obtain an easement along Manor Vail's property to extend the walk up from the nature center to this point. This is a fairly simple and cost effective solution that would require full removal of about 20 feet of the existing walk, and no modifications to the North Woods heated sidewalk, which is directly adjacent to the walk and trail. This work will be completed by the end of June. See photos on the following pages. June 20, 2017 - Page 130 of 13( Above: View from the west. The trail is located behind the electrical transformers on the right side of the photo Below: View from the east. Proposed parallel curb ramp location Town of Vail Page 2 June 20, 2017 - Page 131 of 13E Above: View from the south. View of proposed parallel curb ramp from bike path Below: View from the east. PARALLEL CURD RAMP Page 3 June 20, 2017 - Page 132 of 13( Above: View from the east. View of east end of possible future bike path extension from Ford Park. Below: View from the west. View of west end of possible future bike path extension from Ford Park Town of Vail Page 4 June 20, 2017 - Page 133 of 13E Above: View from the north. View of future crosswalk location for possible future bike path extension from Ford Park Town of Vail Page 5 June 20, 2017 - Page 134 of 13E TOWN Of UAJL VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(e) - to determine positions, develop a strategy and instruct negotiators, Regarding: possible purchase of real properties and Town Manager search update, 2) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions, Regarding: Initiative Process PRESENTER(S): Matt Mire, Town Attorney June 20, 2017 - Page 135 of 13( VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Recess 4:30 p.m. TOWN Of9 June 20, 2017 - Page 136 of 13E