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HomeMy WebLinkAbout2017-07-18 Agenda and Supporting Documentation Town Council Afternoon Regular MeetingVAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 3:00 PM, July 18, 2017 TOM Of UAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. Citizen Participation 2. PEC Update 2.1. PEC Update 5 min. Presenter(s): Chris Nuebecker, Senior Planner 3. Executive Session 3.1. C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, 45 min. transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, regarding: Parking Structure at RSES Presenter(s): Matt Mire, Town Attorney 4. Information Update 4.1. VLHA Meeting Results 4.2. CSE Meeting Minutes, July 5, 2017 DRAFT 4.3. VEAC Meeting Minutes, July 11, 2017 5. Matters from Mayor, Council and Committee Reports 6. Presentations / Discussion 6.1. Business Meeting with Yamanouchi-machi Japan Delegation 75 min. Introductions Vail Presentation Yamanouchi-machi Presentation Presenter(s): Dave Chapin, Mayor and Vail Town Council Action Requested of Council: No action requested. Background: Souichi Nakamura, the representative appointed by Governor Suichi Abe, Governor of Nagano and Mayor Takefushi, Yamanouchi- machi, Japan, presented a proposal on March 21, 2017 to explore a Sisterhood exchange relationship between Vail and Yamanouchi-Machi, July 18, 2017 - Page 1 of 73 Town of Yamanouchi, located in the northeast area of Nagano Prefecture (which is similar to our "county"). This visit by the Japan delegation is the exploration of the Vail community to help determine if a Sisterhood arrangement is suitable in light of the many common community components Vail and Yamanouchi share, i.e. the environment, tourism, and education to name a few. 7. Adjournment 7.1. Adjournment 5:15 p.m. *The Vail Town Council will join the delegation from Yamanouchi-machi Japan for a reception at the Gerald R. Ford Amphitheater for the Vail Valley Foundation Hot Summer Nights Concert at 6:00 p.m. as part of their visit exploring a sisterhood exchange arrangement. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, wwwhighfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. July 18, 2017 - Page 2 of 73 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: PEC Update PRESENTER(S): Chris Nuebecker, Senior Planner ATTACHMENTS: Description July 10, 2017 PEC Meeting Results TOWN Of9 July 18, 2017 - Page 3 of 73 PLANNING AND ENVIRONMENTAL COMMISSION July TOWN Of VAIL' 10, 2017, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 1 Call to Order Present: Brian Stockmar, Brian Gillette, Pam Hopkins and John Ryan Lockman, John Rediker and Ludwig Kurz Absent: Karen Perez Site Visits to the following properties: 1. La Cantina Restaurant - 241 E. Meadow Drive 2. Lot 6, Lia Zneimer Subdivision - 1726 Buffehr Creek Drive 2. A request for final review of an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, pursuant to Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, F and 2E, Vail Village Second Filing, and Lot 2E-1, Block 1, Vail Lionshead Filing 1. (PEC17-0022) Applicant: Vail Valley Medical Center Planner: Jonathan Spence Motion: Continue to July 24, 2017 First: Kurz Second: Gillette Vote: 6-0-0 Spence introduced the project by describing the timeline of the project. This is the second in a series of meetings on this item. The presentation today will deal with three specific elements of the plan: 1.) helipad, 2.) on-site parking and parking management plan, and 3.) loading and delivery. The items to be discussed were established in the Vail Valley Medical Center (VVMC) Master Plan and these meetings are to explain the implementation of specific elements of the plan. Tom Braun, Braun Associates, Inc., made a presentation on behalf of the applicant. In regards to loading and delivery, Braun outlined the changes required. An enclosed 3 -bay loading facility will be accessed along Meadow Drive. Trash and hazardous material storage will also be located inside the loading facility. As part of the management plan, there will be an on-site employee managing operations and the scheduling of loading and deliveries. Braun discussed potential locations for the oxygen farm. July 18, 2017 - Page 4 of 73 Rediker — Asked about the on-site employee managing the loading and delivery operations. Braun affirmed that there will be an on-site manager. Stockmar — Asked if there is a scheduling system for loading and deliveries. Braun responded that it will be part of the manager's responsibilities. Rediker — Asked how many large trucks are on-site per day. Braun responded that cars and vans are most common. Nathan Savage with Davis Partnership stated trash and recycling will be collected inside the facility. Rediker asked how often pickups will occur. Savage responded approximately 2-3 times per week. Kurz — Asked if the applicant has accounted for any increase in trash and recycling generated due to the improvements to VVMC. Braun stated they have looked at this issue and do not anticipate an increase proportionate to the square footage being added. Asked if there has been any consideration to changing the address to reflect access from the S Frontage Road. Doris Kirchner stated that the address has already been changed. Lockman — Asked if there was any intention for shared use of the loading facility. Braun responded in the negative. Braun continued his presentation by discussing on-site parking and a parking management plan. A parking analysis has been submitted to staff. Braun discussed the applicant's methodology to determine their parking demand estimates. The applicant believes an employee -based formula is appropriate, which is also the recommendation in the Master Plan. The applicant will also continue to provide "managed solutions" such as bus passes, shuttles, etc. Braun continued by providing a breakdown on the location of the parking spaces and discussed the specific operations of the below grade parking facility. The applicant estimates a demand of 707 parking spaces, 604 of which will be provided on-site and the remaining 103 will be managed spaces (bus pass or shuttles). Hopkins — Asked about the overlap between shifts and the potential impact on parking. Braun stated the applicant is comfortable this issue has been taken into account. Rediker — Asked if there will be a parking management plan and if there will be an impact on S. Frontage Road during construction. Chris Knight stated his belief that the applicant should be able to do construction on their site with minimal impact to S. Frontage Road. The proposal is currently under Colorado Department of Transportation (CDOT) review. Rediker asked if there are any anticipated road closures. Knight stated they do not anticipate any road closure for any extended period of time. Rediker asked for more information about stormwater management and the anticipated lifespan of the garage. Knight described the stormwater management system and stated that the estimated July 18, 2017 - Page 5 of 73 lifespan is 40-50 years. Rediker asked about the demolition construction timeline and the impact on traffic. Knight provided an estimate of 15-20 months. Rediker asked who will be responsible for any damage to roads. Spence responded that the applicant is working with Public Works on the construction timeline and it will be the applicant's responsible to fix any road damage. Kurz — Asked if the parking demand estimate included the unidentified 28,000 square feet included in the plan. Braun stated that the parking demand estimate does not include that space, but it will be addressed when the applicant seeks to utilize the space. Spence added that when the conversion of the space occurs, it will require additional Town review. Stockmar stated that there is a long term trend toward the reduction in car use. In regards to the proposed heliport, Braun described the need for it to be located on-site rather than the existing location across the street near the Community Development Building. An on-site heliport is one of the objectives of the VVMC Master Plan. Braun described the criteria used to select the proposed location. The proposed location will allow for northerly and westerly flight paths which will cause as minimal an impact as possible on nearby residences and Lionshead. Rex Alexander of HeliExperts International discussed changes to the heliport that have occurred since the adoption of the VVMC Master Plan. Alexander then discussed details of the provisions of the conditional use permit, including: an automated weather observation system (AWOS) and other heliport equipment, operational documentation requirements, such as a training and operations manual, an emergency action plan (EAP), and letters of agreement with helicopter air ambulance operators. Alexander concluded by outlining the next steps in establishing a heliport, including Federal Aviation Administration (FAA) approval. Alexander responded to several questions from Commissioners regarding the technical operations of a heliport. Cayce Batterson, helicopter pilot, provided more information about other high altitude helipads in Colorado such as Leadville and Telluride. Batterson stated that elevated heliport towers in urban areas are actually a preferred situation versus ground heliports and other landing areas. An elevated heliport tower allows for a clear flight path. Batterson then answered a series of questions regarding helicopter operations. Batterson stated that the design of the heliport and flight paths is well thought out and will be an improvement over the existing heliport. Rediker — Asked about the design of the heliport and what type of helicopters it can accommodate. Alexander stated that the heliport was designed on a common search and rescue and air ambulance template that is 46' x 46', but it will not accommodate a Blackhawk helicopter. Rediker expressed concern with July 18, 2017 - Page 6 of 73 safety due to the recent crash that occurred in Frisco, CO and asked if the design has been influenced by said event. Batterson stated there were three main lessons, mostly technical, that were learned from the Frisco crash that have been taken into account in the proposed heliport design. Public Comment Mery Lapin, stated that he has concerns regarding safety, but is appreciative of the comments provided by Batterson. He is most concerned about a repeat of the Frisco crash. He wanted to know the circumference of an impact area in such a crash. Lapin stated his concern about the density and amount of people in the area of the proposed heliport. He asked if there is data indicating that the additional time from moving a patient from the Community Development Department heliport to the hospital caused any negative impact to patients. If there is no notable improvement in patient treatment it may not be worth putting more people at risk in the event of a crash. Suggested the hospital find a safer place for helicopter landings and then transport patients via ambulance. Gillette asked if Lapin had any suggested alternative locations. Lapin responded that the transportation center might be a better location. He concluded that he appreciates the hospital relocating the main entrance to the S. Frontage Road. Lockman — Stated his appreciation for the detailed information from the consultant team in regards to the heliport. Hopkins — Stated that she believes the loading and delivery facilities are an improvement over previous proposals. She added her support for the proposed heliport location. Kurz — Stated his comfort with the proposed loading and parking. Asked if there are data regarding the impact on patients being moved from the Community Development Building Heliport to the hospital. Also asked if there is a higher or lower risk to the general public for the proposed heliport, versus the existing heliport. Gillette — Thank the applicant team. Stockmar — Stated that a number of his questions regarding parking have been addressed. Added his support for the proposed heliport location. Rediker — Is comfortable with the proposed parking and loading. Wants to make sure Public Works and the applicant work together to ensure no negative impact on Gore Creek. Also wants to make sure Meadow Drive is as pedestrian friendly as possible. There will always be a risk with heliports, but believes the proposed heliport location is acceptable. Asked Batterson if he could answer the question regarding the circumference of a crash area. Batterson stated that there are too many variables to adequately answer the question in detail. He cited that there is a study that concluded there has not been an incident in the US in which a civilian unassociated with an air medical issue, has been killed. Alexander reiterated Batterson's statement. Alexander July 18, 2017 - Page 7 of 73 stated there is a journal article pertaining to the impacts of patient health on transfers from air medical flights. Braun stated that if necessary they will conduct more research and try to provide more information at the next meeting. 3. A request for the review of a final Exemption Plat, pursuant to Section 13-12- 3, Plat Procedure and Criteria for Review, Vail Town Code, to allow for an adjustment to the location of the platted building envelope for Lot 6, Lia Zneimer Subdivision, located at 1726 Buffehr Creek Road, and setting forth details in regard thereto. (PEC17-0025) Applicant: Fieldscape Planner: Chris Neubecker Motion: Approve, with Conditions First: Kurz Second: Stockmar Vote: 6-0-0 Conditions: 1. Prior to construction of the patio discussed in this application, the applicant shall obtain Town of Vail approval of an associated Design Review Board application and any other necessary permits for the patio. 2. Applicant shall add a note to the plat stating the "The sole purpose of this plat is to modify the location of the building envelope for Lot 6, Lia Zneimer Subdivision." Neubecker introduced the project by describing the history of the lot and the existing building envelope. The applicant would like to make changes to the building envelope to allow for the construction of a patio near the northeast corner of the structure. The overall size of the building envelope will not change, just the location of its boundaries. There is an area in the rear of the building envelope that is located within a steep slope area and is not appropriate for improvements such as patios. Gillette — Asked why the applicant is requesting a change to the building envelope rather than changing the plat note language. Neubecker deferred the question for the applicant to answer during their presentation. Stockmar stated that it makes sense to address this as one building envelope item while Gillette advocated for a change in the language, which would affect all lots in this filing. Lockman — Asked what it would take for other homeowners with the same plat note language to agree to change the plat note. Neubecker stated that even assuming all property owners agree, it could still take months to coordinate. Gillette advocated for a change to the plat note language on this specific property. Ric Fields, Fieldscape, made a presentation on behalf of the applicant. Referencing a site plan, Fields described the problems that the homeowner faces for expanding the structure due to the building envelope. Stockmar — Asked how many homes in the association would be affected by a change in plat note language. Fields responded that there are approximately five or six homes subject to the plat note language. Stockmar believes that it is appropriate to deal with these properties one at a time as they request changes. July 18, 2017 - Page 8 of 73 Public Comment : There was no public comment. Stockmar — Supports the request as it does not enlarge the envelope and there is no objection among neighbors. Gillette — Agrees with Stockmar, though he would prefer a change to the plat note language than to the building envelope. Kurz — Agrees with Stockmar. Hopkins — Also Agrees with Stockmar. The proposal makes more sense than approving a patio in a steep slope area. Lockman — Agrees with the other Commissioners. Rediker — Agrees with the other Commissioners. 4. A request for review of an amendment to a conditional use permit pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the construction of an outdoor dining patio at La Cantina Restaurant, located at 241 East Meadow Drive/Tract B & C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0026) Applicant: Dominick Architects Planner: Chris Neubecker Motion: Continue until a date uncertain First: Kurz Second: Stockmar Vote: 6-0-0 Neubecker introduced the project by describing the location and approximate dimensions of the proposed outdoor dining patio. There are multiple trees that will be removed as part of the proposal. The patio will accommodate up to 50-60 patrons. The patio will have steel and concrete supports and will overhang existing landscaping and retaining walls. The patio will be snow melted. Neubecker stated that the proposal is consistent with some of the objectives of the Vail Village Master Plan. He asked the PEC to consider the loss of landscaping versus the new proposed landscaping. The existing public art may or may not stay in its existing location just south of the patio. Stockmar stated that there is a landscape berm to the west of the proposed patio area that could benefit from landscape improvements. He asked staff to consider if the trees proposed to be removed for the patio could be relocated to the area west of the proposed patio. Rediker — Asked who owns the land. Neubecker replied that the Town of Vail is the owner. The Town has authorized the applicant to move forward with their request. Rick Dominick, project architect, stated that the purpose was to find a way to project the patio and also to provide a lighter design and not rely heavily on concrete as the existing structure is primarily concrete. The applicant provided renderings of the proposed patio. Richard Wheelock, La Cantina, further described the intent of the design. He stated that July 18, 2017 - Page 9 of 73 there is an agreement in place with the Town to snowmelt the patio. Gillette — Asked if the applicant would consider a soft material awning in place of a hard awning. Wheelock responded that they chose a hard awning to be more consistent with the design of the ski museum. Gillette is concerned that the area under the hard awning will later be converted to indoor space. Rediker — Supports the general concept of the proposal, but believes there should be no access beneath the deck. Asked if the area beneath the deck could be blocked. Wheelock responded that there are options such as welding plates recessed a few feet back from the edge of the overhang. Rediker is concerned about the trees and other landscaping that will be removed. He asked if there is any thought on providing more multi -colored flowers as part of the proposed landscaping. The applicant responded that they will examine the request. Gillette — Asked if the square footage of the manicured garden being lost due to the patio could be provided in the area west of the proposed patio. Wheelock stated that they would be willing to accommodate such a condition of approval. There was extensive discussion between the applicant and Commissioners regarding landscaping. Neubecker reminded the Commissioners that the Design Review Board (DRB) will also review the landscaping for the project. Greg Hall, Director of Public Works, stated that there is not excess capacity for snowmelt and further research is required. There was no public comment. Stockmar — Commented that he appreciates that the landscape berm will be broken up with more vitality and activity in the area. Supports the proposal, but does want some of the landscape issues considered. Gillette — Asked Hall for more information about the snowmelt system. Hall suggested that a separate boiler may be necessary. Gillette supports the project as long as there is no overall loss of manicured landscaping. Kurz — Also supports the project and believes the outdoor dining will bring more activity to the area. He wants to make sure that there is still quality landscaping in the area. Asked where construction staging will occur. Wheelock responded that there is a gate at the top of the parking structure which will allow access to the berm area. Hopkins — Also supports the project and asked that the landscape strip on the east side of the patio be irrigated. Wheelock responded in the affirmative. Lockman — Stated that the project is consistent with the Vail Village Master Plan and believes the patio will be a good addition to the Town. Rediker — Stated that he believes the project is headed in the right direction, but more detailed plans are required before he can fully support the project. Reiterated his concern about access to below the patio and loss of vegetation. He would like to see revisions to the landscaping plan and more quality landscaping for the area. July 18, 2017 - Page 10 of 73 Gillette — Asked the applicant to work with Greg Hall regarding the landscaping. Rediker — Expressed concern about the lack of clarity regarding snow storage. Kurz — Suggested the item be continued to the next PEC meeting to allow for the applicant to work out some of the Commissioners' concerns. 5. A request for review of a conditional use permit pursuant to Section 12-7H-3, Vail Town Code, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the operation of a liquor store within a neighborhood grocery store in the Treetops commercial building located at 450 East Lionshead Circle Unit X/Lot 6, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC17- 0027) Applicant: Michael Hazard Associates Planner: Chris Neubecker Motion: Approve, with Conditions First: Lockman Second: Kurz Vote: 6-0-0 Conditions: 1. This Conditional Use Permit shall lapse and become void if a building permit is not obtained and diligently pursued toward completion or the approved use has not commenced within two (2) years from the date of approval. Any conditional use which is discontinued for a period of two (2) years, regardless of any intent to resume operation, shall not be resumed thereafter; any future use of the site or structures thereon shall conform to the provisions of Title 12, Vail Town Code. 2. The applicant shall instruct all of its delivery drivers and other people making deliveries to or pickups from the liquor store to use the on-site loading dock or the designated courier delivery zone on the north side of East Lionshead Circle, near the east end of the Lionshead parking structure and not to use the East Lionshead Circle transit stops. The applicant shall be responsible for ensuring that employees, customers and delivery drivers to liquor store adhere to these requirements and the adopted Lionshead Loading and Delivery plan, and as updated on the Town of Vail website. 3. Applicant shall install signage at the entrance to the on-site parking structure informing employees and retail customers of the exclusive use of the on-site parking by Treetops residents. The sign shall be installed prior to the use of the building as a liquor store, and the applicant shall obtain a separate sign permit from the Town of Vail prior to the installation of any signs. The applicant shall be responsible for ensuring that employees, customers and delivery drivers adhere to these requirements. 4. The applicant shall not display any illuminated (neon, argon, gas-filled. LED lit, etc.) signs in such a manner that the signs are visible from the adjacent public and private properties. 5. The hours of operation of the retail liquor store located at 450 East Lionshead Circle shall be limited to 10:00 A.M. until 10:00 P.M daily, without exception. July 18, 2017 - Page 11 of 73 6. Failure of the applicant to adhere to these conditions of approval may require review of this Conditional Use Permit, including a public hearing by the Planning & Environmental Commission, and may result in revocation of this permit. 7. The floor plan included as part of the permit application review by the Planning and Environmental Commission is illustrative only. The precise location of the liquor store within the first floor of the building may be modified, however the size of the liquor store may not increase without a modification to this permit. Neubecker introduced the project by stating that the proposed liquor store will be a part of a proposed grocery store within the structure. The liquor store area will be approximately 600 square feet in size. There are no proposed changes to the exterior of the structure. In regards to parking, there are no on-site parking spaces for the commercial tenants The location is walkable from Vail Village and Lionshead and is also accessible via free public transit. Gillette — Asked how deficient the proposal is in the amount of parking spaces. Neubecker stated that the structure has already contributed to a parking pay in lieu fund when it was developed as retail, and has met its parking obligation through the parking fee in lieu. Neubecker stated that he has received one response from the public in favor of the proposal and no other public comments. Lockman — Asked about deliveries. Neubecker stated that the applicant intends to receive most deliveries in Eagle and then transfer them to a smaller vehicle. Tommy Neyens, Vail Wine and Liquor, stated that delivery vehicles can use either the loading dock or courier zone and deliveries will occur on Tuesdays and Thursdays. Michael Hazard, representing the property owner, stated that the Vail Center has withdrawn a previously approved conditional use permit application. Gillette — Asked to see the courier zone. There was no public comment. Lockman — Supports the requested conditional use permit. Hopkins — Supports the requested conditional use permit. Kurz — Agrees with the other Commissioners. Gillette — Agrees with the other Commissioners. Stockmar — Sees many benefits of the overall project and supports the conditional use permits. Rediker — Finds that the criteria for a conditional use permit have been met and supports the request. 6. Approval of Minutes July 18, 2017 - Page 12 of 73 June 26, 2017 PEC Results Motion: Approve First: Stockmar and Rediker abstained) Second: Hopkins Vote: 4-0-2 (Kurz 7. Informational Update An update on the Town of Vail policies, regulations and strategies relating to short term rentals (Airbnb, VRBO, HomeAway, etc.) by owners. Kathleen Halloran, Town of Vail Finance Director, gave a presentation regarding the impact of short term rentals on the Town. Topics included: the Town's existing short term rental regulations, a summary of the existing data regarding short term rental inventory, and a comparison of regulations established in other resort towns. Halloran stated that in comparison to other resort communities, the Town of Vail's regulations are passive. The Town Council directed staff to gather additional data and comments to assist in the development of any new regulations. Johannah Richards, Town of Vail Sales Tax Administrator, discussed some of the regulatory processes that other resort communities have put in place. Currently, no communities are performing a quality assurance inspection, but many do require a local property manager to be available. Some communities require a full land use/zoning review of short term rentals. Other communities include inspections for smoke and carbon monoxide detectors. Gillette — Believes that some communities have gone overboard with some of their regulations, for example requiring land use review. Rediker — Asked if staff had reviewed non -resort communities and what their concerns are. Richards responded that the primary concerns tend to be in regards to life safety. Rediker asked how some of the other communities are generating their regulations. Richards responded that it depends on the community. For example, due to a college campus, Durango is interested in preserving rentals for students and directing tourists to existing hotels, etc. Rediker asked if staff had an idea which direction they were headed in regards to new regulations. Richards responded that it is too early to tell. Gillette — Stated his belief that it is counterproductive to make it difficult for short term rental owners to pay the taxes and fees. The process should be as easy as possible. Richards responded that guidance documents will be helpful in explaining the process. Halloran stated that the basis for the fee is consistent with the fee for a home occupation license. Gillette stated that those fees still make it too difficult for the owner. Lockman — Asked how other towns are preventing long term rentals from converting to short term rentals. Richards gave examples of towns such as Breckenridge that are starting to do research on the significance of the issue, but does not have any substantial findings to date. Halloran stated that staff is interested in starting a database to track Town data. Kurz — Asked if staff is concerned about the financial impacts that might result from any regulatory changes. Halloran stated that they have yet to begin fully researching July 18, 2017 - Page 13 of 73 the impact. There are systems that can help identify and track short term rentals that they are interested in using. Hopkins — Asked how staff can deal with short term rentals with nuisance issues such as late night noise. Richards responded that there are some existing enforcement options. 8. Adjournment Motion: Adjourn First: Stockmar Second: Gillette Vote: 6-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. July 18, 2017 - Page 14 of 73 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, regarding: Parking Structure at RSES PRESENTER(S): Matt Mire, Town Attorney July 18, 2017 - Page 15 of 73 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA Meeting Results ATTACHMENTS: Description VLHA Meeting Results June 27, 2017 VLHA Meeting Results July 3, 2017 TOWN Of9 July 18, 2017 - Page 16 of 73 Vail Local Housing Authority TOWN OFD Meeting Results Tuesday, June 27, 2017 3:00 PM — 5:00 PM Community Development Large Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS PRESENT Steve Lindstrom Molly Murphy Mary McDougall James Wilkins, departed 4:25PM Francisco Meza, departed 4:50PM Staff: Lynne Campbell George Ruther MEMBERS ABSENT Members of the general public join the meeting: Julie Retzlaff and Mika Poulos from Slifer, Smith & Frampton. Homeowners: Pete Dunning, Wolf Mueller and Dick Puetzer. 1. Approval of Meeting Results June 13, 2017 The Board reviewed and approved the June 13, 2017 meeting results. Motion: Murphy Second: Wilkins Vote: 4-0-1 (McDougall abstained) 2. Hernandez Type II EHU Exchange, Review and Recommendation Campbell reviewed the Hernandez current EHU and situation as well as the proposed replacement EHU. The proposed unit meets the exchange requirements according to 12- 13-5. The Board recommended for approval to the Town Council to proceed with the exchange as proposed. The exchange application will be presented to the Vail Town Council on July 11, 2017. 3. Vail INDEED Marketing Update and Review Nicols Interactive's Proposal Campbell reviewed the goal to make the site interactive, grow over time and appeal to a wide audience. The site once created will likely be hosted within the Town and will be funded 100% by the Vail Local Housing Authority's budget. The Board wants a commitment from Nicols Interactive for potential updates as needed. Page 1 July 18, 2017 - Page 17 of 73 The Board explained the Vail INDEED program to the public present and the ultimate goal of obtaining 1,000 more deed restriction by 2027. This program is one method to reach the goal The Board approved Nicols Interactive's proposed and directed staff to move forward. Motion: Murphy Second: Wilkins Vote: 5-0 4. VRBO & Airbnb Impacts on Housing Market, Direction for Future Discussions Meza and Murphy gave update on the RBO public meeting they attended. There was strong support for regulations with those present. Wilkins noted at a separate meeting he attended the discussions revolved around additional collection of tax and use for housing purchases. The Board believes they need to remain involved in the RBO discussions. They would like to make recommendations to the Council before decisions are final to ensure the Authority's voice is heard. Ruther suggested holding off on recommendations until more data is received. Council will not hear item until August 1, 2017. 5. Open Lands Update, Francisco Meza Meza provided an update regarding the public Open Lands meeting he attended. Stated those present were not in favor of moving forward with any development on open lands. He thinks this is short sighted for Vail and affordable housing uses. At this session 8-10 parcels were mentioned for possible development which came down to 1 property which had the least amount of ties. Lindstrom asked if there was opportunity for the VLHA to weigh in. All agreed, yes. Ruther will request Tom Braun present the Open Lands information to the VLHA at the July 11th meeting. 6. Revision of 1999 Employee Housing Guidelines Tabled to July 11, 2017 Adjournment @ 5:OOPM Motion to adjourn: Murphy Next Meeting — Julyl 1, 2017 Second: McDougall Vote: 3-0-2 (Meza/Wilkins absent) Future Items: • VRBO & Airbnb • Open Lands Presentation, Tom Braun • Revision 1999 Employee Housing Guidelines • Vail INDEED webpage update Page 2 July 18, 2017 - Page 18 of 73 Vail Local Housing Authority TOWN UFO Meeting Results MEMBERS PRESENT Steve Lindstrom Molly Murphy Mary McDougall James Wilkins Francisco Meza Staff Lynne Campbell George Ruther Tuesday, July 3, 2017 11:00 AM — 11:30 AM Community Development Large Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS ABSENT As a quorum was present Lindstrom called the meeting to order at 11:05 AM. Murphy motioned to enter executive session and Meza seconded. Executive Session pursuant to C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, regarding the purchase of a deed restriction on a property in the West Vail Neighborhood. The Board reviewed and discussed the purchase, acquisition, lease, transfer, or sale of property interests. The Board being finished with executive session business moved to open meeting to public. Motion: Wilkins Second: Murphy Vote: 5-0 Resolution No. 4, Series 2017, Resolution approving the purchase of an Interest in Property (Type 111 Deed Restriction) in the Town of Vail legally described as Buffer Creek Condominium Unit #A-1, Eagle County, Colorado with a physical address of 1860 Meadow Ridge Road, Vail Colorado; and setting forth details in regard thereto. The Board moved to approve Resolution No. 4, Series 2017 purchase of an Interest in Property (Type 111 Deed Restriction) in the Town of Vail legally described as Buffer Creek Condominium Unit #A-1, Eagle County, Colorado with a physical address of 1860 Meadow Ridge Road, Vail Colorado. Motion: Wilkins Second: Murphy Vote: 5-0 Page 1 July 18, 2017 - Page 19 of 73 Meeting adjourned at 11:30 AM. Motion: McDougall Second: Murphy Next Meeting — July 11, 2017 Page 2 Vote: 5-0 July 18, 2017 - Page 20 of 73 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: CSE Meeting Minutes, July 5, 2017 DRAFT ATTACHMENTS: Description CSE Meeting Minutes, July 5, 2017 DRAFT TOWN Of9 July 18, 2017 - Page 21 of 73 TOWN OF VAIL Commission on Special Events RCT COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, July 5, 2017 @ 8:30am AGENDA: Meeting materials can be accessed at the following link: http://bit.ly/2t56thq CSE Members Present: TOV Staff Present: Others Present: Mark Gordon Kim Newbury Rediker Marco Valenti Alison Wadey Barry Davis Rayla Kundolf Samantha Biszantz Laura Waniuk, Event Liaison Specialist Kelli McDonald, Economic Development Manager Ernest Saeger, Special Events Coordinator Christine Albertson, Pink Vail Michael Holton, Pink Vail Kris Sabel, Vail Symposium Beth Pappas, Vail Recreation District Jason Brownke, Vail Marriot CSE Chair, Barry Davis, called the meeting to order at 8:31 am. Administrative Items Approval of the Minutes of the CSE Meeting on June 7, 2017 ➢ Motion to approve the minutes of the CSE Regular Meeting on June 7, 2017 as presented. M/S/P: Valenti/Kundolf Unanimous. The motion passed 7-0 CSE Minutes July 5, 2017 Page 1 of 5 July 18, 2017 - Page 22 of 73 Review financials/Survey Results: Refer to the spreadsheet. Waniuk noted that she will no longer include the accounting spreadsheet. McDonald suggested definitions of acronyms such as NPS on the sheet. Meeting Reminders: August/September — RFP System Training, webinar or in-person Kundolf asked for Waniuk to suggest best dates for training. Waniuk said she will send out a Doodle poll with meeting dates and times. ■ August 7: RFP Released ■ September 25: RFP Due ■ September 29: RFP + information provided to CSE for scoring ■ October 4: NO REGULAR MEETING ■ October 9: RFP Meeting #1 (The Antlers at Vail) — 7:30am-7:30pm ■ October 18: RFP Meeting #2 (The Antlers at Vail) — 8:OOam-5:OOpm ■ October 19: RFP Scoring due by 4:OOpm Gordon noted that this should be October 10th. Waniuk said she will confirm a due date for the scoring and that she will allow more than one day for the CSE to fill out score sheets. November 7: Presentation to Council of 2018 funding decisions Waniuk noted that the Council has 60 days to call up any CSE funding decisions. McDonald noted that more than likely any questions from Council would arise on November 7th. Gordon asked if Council would take a vote on November 7th which would then finalize the CSE funding. McDonald said she would verify with Matt Mire. June 22 ERC Meeting Report: Kundolf said she would like to have a report on events and what they need to improve on. Waniuk noted that she and Saeger will also score events marketing and operations on the RFP. Valenti noted the strong knowledge and experience on the ERC. Event Recap: *motion to release final funding disbursement required Vail Whitewater Race Series Please see presentation for further details. Davis noted that the after party at the Altitude was great and was attended by a lot of the local community. Gordon asked if they use theair bladders in Gore Creek. Pappas said sometimes but Alpine Quest usually makes that decision. Kundolf noted that the athlete participants were higher quality this year. Pappas noted that female participation increased this year and so did the female categories. Gordon asked how the spectator base can grow. Pappas noted that they have an MC and beer tickets to drive traffic to after parties. Pappas said they have looked at ideas including a band and a beer garden. Motion to approve the final funding distribution Vail Whitewater Race Series CSE Minutes July 5, 2017 Page 2 of 5 July 18, 2017 - Page 23 of 73 M/S/P: Kundolf/Valenti /Unanimous The motion passed 7-0 Event Recap: *motion to release final funding disbursement required Pink Vail Please see presentation for further details. Davis asked if there were any negatives with the move to Golden Peak. Albertson said their ski down needs to be more fulfilling with the move to Golden Peak. Kundolf asked if they are planning on extending their reach outside of the immediate region. Albertson said yes, they have marketed in the Front Range, Buena Vista, Steamboat, and Grand Junction. ➢ Motion to approve the final funding distribution Pink Vail M/S/P: Valenti/Kundolf /Unanimous The motion passed 7-0 Event Recap: *motion to release final funding disbursement required Vail Symposium Please see presentation for further details. Kundolf said that the Vail Symposium is very helpful for the community and is excited that Sabel has become the Executive Director. Biszantz noted that the demographics of young and old between two events that she attended were fantastic and she urges Sabel to continue to work with the Vail Valley Young Professionals. ➢ Motion to approve the final funding distribution to Vail Symposium M/S/P: Valenti/Rediker /Unanimous The motion passed 7-0 Final Review RFP Interview Process: Kundolf asked for clarification on what pitch means. Davis said it is a guide for event producers to get to the facts. Wadey added that this is based on last year's interview process and the need to give event promoters a better guide to present. Gordon asked if they should have their regular October meeting for the remaining events to present their recap. McDonald noted that these events would most likely not have their event recaps until November. Davis asked if Vail Lacrosse could present recap in September. Rediker said she would prefer to see recaps totally separate from their pitch and suggested recaps first thing in the morning from all and then go into RFP pitches. Waniuk confirmed that the event recaps will occur first and then begin 2018 RFP interviews. Final Review 2018 Funding RFP: Waniuk noted that event promoters can add multiple events. Davis asked how much Waniuk is going to help certain event promoters. Waniuk said that she plans on helping a handful of event promoters in August/September. Davis CSE Minutes July 5, 2017 Page 3 of 5 July 18, 2017 - Page 24 of 73 asked if there is any negative feedback from event promoters it would be good for the CSE to know. Gordon asked to clarify new event vs. new event promoter question. Gordon suggested that the charity is named and described. Gordon asked for clarification of how your event will drive group business. Davis suggested changing it to not required and changing to the potential of group business your event may bring to Vail. McDonald clarified that this question is asked to the Education and Enrichment category as well. Biszantz suggested saying numerical values only on questions that do not allow word text. Waniuk confirmed the change to does your event/program have the opportunity to drive group business? Please describe. Gordon noted that the potential benefits to the Town of Vail questions could be very confusing to first time event promoters. McDonald said this is when the event promoter should work with Waniuk to clarify this information. Rediker noted that she has never had an event promoter ask how many room nights were booked via a code. Saeger noted that the only in-kind offered through the CSE funding process is for facility rental. Saeger clarified that in-kind services such as barricades, police services, banner fees, etc. are only granted through Council funding requests. Gordon asked if the marketing plan is going to be a template. Waniuk said she could create a marketing template. Gordon asked if there is not a template, what anticipated presentation formats could be uploaded. Waniuk said spreadsheets, word docs, and PowerPoint presentations. Gordon suggested that Waniuk provide an example. Waniuk suggested she create a template because it is a huge part of where the funding goes to. Waniuk clarified that the only public information that is posted is the name of the event and funding amounts. Davis asked if there is a living document for all to see any questions that event promoters ask. Rediker confirmed that event promoters can ask questions via non -email. Waniuk said yes, she will write them down and distribute them. Rediker suggested encouraging producers to submit questions via e-mail. McDonald said she will clarify the Council review/approval date with Matt Mire. Rediker noted, under the Education and Enrichment category, that instead of course or class syllabus it should be program details. McDonald suggested using the term partners instead of sponsorships. Kundolf suggested the question be how will your event build and partner with the Vail Brand. Wadey suggested only partner as the Vail brand is already built. Davis said how will you partner with the Vail brand identity. Waniuk confirmed she will change this question for both categories. McDonald asked for average time of an event to complete the form. Waniuk said two hours and the attachments will take the most time. McDonald said the event promoters already use a similar process for their permit applications. Event Liaison Marketing Update: Please see presentation for further details. Wadey asked if there is a conflict between Kids Adventure Games at Copper Mountain and their event in Vail. McDonald said they asked if they could direct potential participants to Copper CSE Minutes July 5, 2017 Page 4 of 5 July 18, 2017 - Page 25 of 73 Mountain event and that staff said no. Waniuk added that Copper is a parent and kid event and they wanted to add a kid only event and staff said no. New Business and Community Input: Waniuk discussed the hat company that has been trying to get into the Farmers Market and has been denied. Valenti confirmed that Meadow Drive business association members receive a free entry into the Farmers Market. Kundolf confirmed that the hats are sold through Perch and the vendor has the opportunity to sell hats through Perch's tent. Gordon asked if there were any updates regarding a Tough Mudder in Vail. Saeger said spoke with both Tough Mudder and Vail Mountain about the potential event. Saeger said that Vail Mountain is the ultimate decision maker and instructed Tough Mudder to submit an event application to Vail Mountain. Saeger added that Vail Mountain's concerns include US Forest Service permitting issues. Gordon asked if there was any response needed to the Vail Daily editorial article regarding access to Village Center during events. Saeger said that staff has been in communication with the woman who wrote the article. Saeger added that staff has been working internally to mitigate any future instances such as this one. Saeger said there is going to be an improved communication policy between staff, event promoters, and the Village Center property manager to ensure all residents are aware of an upcoming event. Wadey suggested attending Vail Bluegrass tonight and there were upwards of 500 attendees last week. > Motion to adjourn at 10:55am. M/S/P: Kundolf/Rediker/Unanimous. Motion passed 7-0 CSE Minutes July 5, 2017 Page 5 of 5 July 18, 2017 - Page 26 of 73 VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VEAC Meeting Minutes, July 11, 2017 ATTACHMENTS: Description VEAC Meeting Minutes, July 11, 2017 TOWN Of UAJL July 18, 2017 - Page 27 of 73 Vail Economic Advisory Council (VEAC) July 11,2017 MEETING MINUTES Packet materials found here: http://bit.ly/2sxgA0s VEAC Members Present: Greg Moffet, Laurie Mullen, Alison Wadey , Chris Romer, Rayla Kundolf, Lori Pohl, Matt Ivy, Mia Vlaar, Mike Glass, Phil Metz Town of Vail Staff Present: Kelli McDonald — Economic Development Manager, Laura Waniuk - Event Liaison Specialist, Kathleen Halloran — Finance Director, Patty McKenney — Acting Town Manager, Johanna Richards - Sales Tax Administrator Others Present: Beth Slifer, Skip Thurnauer - VLMDAC, Beth McKenzie Stone - Vail Daily, Mike Lange - Wyndham Vacation Rentals/Lion Square Lodge, Alan Cardenes - Wyndham Vacation Rentals, Anya Strauss - Wyndham Vacation Rentals Vail Local Marketing District Update, VLMDAC Members (45 minutes) Please see presentation for complete strategy, tactics and details. Strauss asked about the implementation of the campaign in Mexico/Latin America, Metz answered that the overall strategy was used, but they were localized. Then Strauss asked if community businesses could provide insights or suggestions into video content and social media. Mullen said yes and suggested that the community could utilize the video footage that the VLMDAC shot last summer. With regard to group business, the Hotel Talisa will bring a much different demographic and group type than the previous groups at the Cascade. The Vail Valley Partnership has a budget to provide to incoming groups as an incentive. The VVP efforts are focused on corporate, medical and government. The SMERF group is a huge focus for the off season. C -vent also provides a lot of leads. Kundolf raised the topic of different types of groups and the impact on retail in Vail and to chat with the local retailers to get an insight. Kundolf also said that weddings are great business Short Term Rental Study Update, Kathleen Halloran & Johannah Richards (20 minutes) Please see the presentation for full details Currently there are only 40% of properties who are registered with STR business licenses. A peer resort comparison was provided with Vail in the average amount. Vail VEAC Meeting — July 11, 2017 Page 1 of 3 July 18, 2017 - Page 28 of 73 is more on the passive side of requirements and engagement. Four areas of focus for Vail: quality of life, enforcement, benefits to community and life safety. There is currently a process to collect public input on: licensing, enforcement, taxes. For a number of property management companies, there needs to be a contact person who will be able to respond within 30 minutes. Boselli asked about cost impacts on the Town of Vail. Currently the only major impact is in the Finance department and does $162 licensing fee cover those impacts. Thurnauer asked if other communities provided a manual or education to those STR owners. Richards said that South Lake Tahoe does a great job with education as an example. Vlaar said that the cost of acquisition for a customer is getting higher. Boselli asked what the penalty is for those who don't sign up for a license? There is not a penalty at this point, maybe 1`)/0 a month. There have been about 100 surveys collected online so far. Richards said that they are looking for a company to help with compliance in Vail. Vlaar mentioned that she is a member of a group that is focused on STR and compliance and could offer insight, as the east portion of the US is far advanced with regard to the rest of the country. One of the keys is to educate HOA's in town so they can enforce compliance. Staff is going back to council on August 1 to discuss next steps and one of the main things to discuss is compliance and how to address it. Financial Report, Kathleen Halloran (15 minutes) Revenue Highlights Upon receipt of all sales tax returns, May collections are estimated to be down 8.6% from last year. Year to date is down 3.8% from the prior year. RETT collections through June 30 total $3,186,630 up 47.4% from this time last year. Town Manager's Report, Patty McKenny (15 minutes) Town Manager Search Great round of second interviews with 6 qualified candidates. Council meets today to review the candidates. Hopefully an outcome will be decided by end of July. Budget The town is beginning the 2018 budgeting process. Bring a preliminary budget to the town council in August. Hope to adopt the budget in October because elections will occur in November. Election Nomination petitions will be available in August. Four seats will be open, Mayor, Mayor Pro -tem, Dick Cleveland and Greg Moffett. Capital Projects • Design plans for Red Sandstone area parking structure will be reviewed by council. Funded by TIFF funds and Vail Resorts from prior parking agreement and school district. Deliberating on lease, etc. in the next 30 days. VEAC Meeting — July 11, 2017 Page 2 of 3 July 18, 2017 - Page 29 of 73 • 1-70 underpass is going well and may be finished the end of October early November. • New development projects — Marriott Residence Inn, Chamonix moving along. Other • Hosting delegation from Japan to explore sisterhood relationship. • Have an auditor here to certify Sustainable Destination. • Summer remains busy, parking structures are full. Citizen Input (5 minutes) — N/A Other Business (5 minutes) Kundolf mention the 4th of July parade — there were a few lulls during the parade and it wasn't due to the event producer's management. Next Meeting: Tuesday, August 8, 2017 8:00 -10:00 AM, Antlers Lodge VEAC Meeting — July 11, 2017 Page 3 of 3 July 18, 2017 - Page 30 of 73 TOWN Of UAJL VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Business Meeting with Yamanouchi-machi Japan Delegation Introductions Vail Presentation Yamanouchi-machi Presentation PRESENTER(S): Dave Chapin, Mayor and Vail Town Council ACTION REQUESTED OF COUNCIL: No action requested. BACKGROUND: Souichi Nakamura, the representative appointed by Governor Suichi Abe, Governor of Nagano and Mayor Takefushi, Yamanouchi-machi, Japan, presented a proposal on March 21, 2017 to explore a Sisterhood exchange relationship between Vail and Yamanouchi- Machi, Town of Yamanouchi, located in the northeast area of Nagano Prefecture (which is similar to our "county"). This visit by the Japan delegation is the exploration of the Vail community to help determine if a Sisterhood arrangement is suitable in light of the many common community components Vail and Yamanouchi share, i.e. the environment, tourism, and education to name a few. ATTACHMENTS: Description Then and Now Welcome to Vail Memo Japan Delegation July 18, 2017 - Page 31 of 73 The Premier International Mountain Resort Community July 18, 2017 - Page 32 of 73 LOCATION POPULATION • 100 miles west of Denver on • 5,300 full-time residents the 1-70 corridor • 8,500 part-time residents • Surrounded by 350,000 acres of White River National Forest • Elevation 8,150 feet CLIMATE • 275+ days of sunshine annually • 335" average snowfall per winter • Average summer temp 75° • Average winter temp 45° July 18, 2017 - Page 33 of 73 HOWT' ETHER EAGLE COUNTY AIRPORT [EGE) • DENVER INTERNATIONAL AIRPORT [DIA) DRIVING 1-70 170,718 enplanements in 2016 12 non-stop routes in winter, 2 in summer 4 airlines: Air Canada, American, Delta & United NON-STOP AIR SERVICE TO EAGLE COUNTY AIRPORT 1111110° - Toronto NY/Kennedy Newark Washington D.C. Eagle (EGE) Los Angeles_ Phoenix Dallas/ Ft. Worth LEGEND — SUMMER & WINTER — WINTER ONLY — YEAR ROUND Miami July 18, 2017 - Page 34 of 73 1 1OUNDED 1962 • 1 GONDOLA • 2 CHAIRLIFTS • 3 LODGES 1"1: {FT 55" Apt RI"" 41541 it July 18, 2017 - Page 35 of 73 VAILM'UNTAIN Total Skiable Terrain 5,289 acres Base Elevation 8,150 Peak Elevation 11,570 Average Snowfall 3537 Vertical Rise 3,450 3 Terrain Parks ° ;� 31 lifts - 2 Gondol ffsire 2.8 Million visitors per year [winter 1.7 million skier days, summer 1.2 million visitor:' July 18, 2017 - Page 36 of 73 'q65 INCORPORATED Sheep pasture transformed into Village European architectural influences Master planning emphasis July 18, 2017 - Page 37 of 73 8.5 MILES LONG 4.6 SQUARE MILES 2012 - 50TH ANNIVERSARY July 18, 2017 - Page 38 of 73 L • I lb 1 1 FOUNDED BY WWII SKI TROOPERS Investors buying into the dream European ski racers & hoteliers followed July 18, 2017 - Page 39 of 73 President Gerald R. and Betty Ford Western White House 19/0s Legacies: • Gerald R. Ford Park • Betty Ford Alpine Gardens • Vail Interfaith Chapel July 18, 2017 - Page 40 of 73 ..&NOW 41: "kiNIA +.i flit /:M_ -are.• Elite athletes World-renowned orthopedic physicians Fortune 500 executives 2nd generation founders International guests and residents DLFIt1ED BTDUR T1MEL July 18, 2017 - Page 41 of 73 "TS. LUES Mikaela Shifrin Linsey Vonn July 18, 2017 - Page 43 of 73 LOVE FUN'i` 461 -N1 July 18, 2017 - Page 44 of 73 • 1.111111 VAIL• BEAVER CREEK U&Ifg117 I FIS ALPINE WORLD SKI CHAMPIONSHIPS July 18, 2017 - Page 45 of 73 July 18, 2017 - Page 46 of 73 2 VILLAGE All 1327INTES July 18, 2017 - Page 47 of 73 CULINARY EVENTS RESTAURANTS Annual Cooking Demonstrations Taste of Vail Vail Restaurant Week Gourmet on Gore Vail Craft Beer Classic Vail Farmers' Market Farm to Table Dinners Vail OktoberfestTM Taste of Vail Southern Hemisphere 3,800 SHORT TERM RENTALS 17,850 PILLOWS 130,000 SQ FT MEETING SPACE dinirieWWWIEWIALIMEMINNaiiardiliiklAR501701MOW 7 PROPERTIES SOLD FOR OVER $10 MILLION 8 PROPERTIES SOLD BETWEEN $5 AND $10 MILLION 36 PROPERTIES SOLD BETWEEN $2.5 AND $5 July 18, 2017 - Page 51 of 73 TOURIS M PARTNERS VAIL RECREATION DISTRICT VAIL RESORTS® EXPERIENCE OF A LIFETIME'' lirPT, VAIL WAVALLEY FOUNDATION VaILVMLLffg PRRTI7ERSHIP' Ai& VCBA The Vail Chamber & Business Association TOWN OF VAIL v IR 7(117 - Pane 52 nf July 18, 2017 - Page 53 of 73 July 18, 2017 - Page 54 of 73 a �+ 7 . 1 GoPro Mountain Games Kick It 3v3 Soccer Vail Lacrosse Shootout Vail Kids Adventure Games Vail Outlier Offroad Festival Vail Whitewater Race Series July 18, 2017 - Page 55 of 73 July 18, 2017 - Page 56 of 73 Burton US Open Snowboarding Championship Spring Back to Vail Snow Daze Vail Film Festival •. Vail Holidays Taste of Vail 1 Pink Vail July 18, 2017 - Page 57 of 73 July 18, 2017 - Page 58 of 73 r: 35 GALLERIES PUBLIC ART TOURS 47 WORKS OF ART IN TOWN COLLECTION July 18, 2017 - Page 59 of 73 PERFORMING ARTS Vail Dance Festival Bravo! Vail Vail Film Festival Vail Symposium Gerald R. Ford Amphitheater 30th Anniver Vail Jazz Festival Vail Bluegrass Festival Not Summer Nights Snow Daze Spring Back to Vail Bravo! Vail ki • July 18, 2017- Page 61 of73 OUR MISSION OUR COMMITMENT Grow a vibrant, diverse economy and community To provide vision, leadership, efficiency, and preserve our surrounding natural environment, transparency, accountability and fiscal providing our citizens and guests with exceptional responsibility. services and an abundance of recreational, cultural and educational opportunities. - Vail Town Council 4 P TOWN OF VARA July 18, 2017 - Page 62 of 73 Our leadership position Best practices in mountain operations Pedestrian village Free public transit system Architectural Design Guidelines — emphasis on scale, character Open space On-site employee housing Vail Ski and Snowboard Academy — first public ski & snowboard academy in the U.S. Epic Discovery Most connected resort in North America Environmental sustainability practices 2016 — Town 50 Year Anniversary Superior guest service World class special events Fiscal responsibility 1 July 18, 2017 - Page 63 of 73 Public elementary schoo Private school, K-12 Medical Center, Level III Trauma Center Public library 18 -hole Championship golf course/Nordic Track Indoor ice skating arena Nature Center Athletic fields Zeke M. Pierce Skatepark Neighborhood parks Recreation trails Gerald R. Ford Amphitheater Betty Ford Alpine Gardens Three fire stations Workforce housing July io, zu 1 i - rage 134 or to Protection of our natural surroundings Attract active professionals Expansion of Medical Center Drive summer business via Epic Discovery Increase air service Welcome international guests Sister city programs July 18, 2017 - Page 65 of 73 ..- / TOWN OF VAIL ENVIRONMENTALSTAINABILITY PLAN my.ENVIRONMENTAL EDUCATION &COMMUNITY EVENTS COMMUNITY WIDE RECYCLING KICK THE BAQ HABIT 1:0 RESTORE THE GORk --;."-&-',- Um ELECTRIC VEHICLE CHARGING SOLE POWER GREEN COMMUTING CHALLENGE CE[EBRATE GREEN — GREEN EVENTS STANDARDS o.,,,,, It.0%,, ,..,:,....,"!: • . ACTIVELY GREEN BUSINESS CERTIFICATION SUSTAINABLE DESTINATION CERTIFICATION . -* \ NWIDE LED LIGHTING - . t - ---"osk:-Jc, - ., .., - , .p.,.•... , - .... July 18, 2017 - Page 67 of 73 Name Title TOWN OF VAIIL. Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: July 18, 2017 Subject: Sisterhood City Exploration visit with Yamanouchi Town Japan Delegation Update I. SUMMARY The Town Council will host a Japan delegation from the Yamanouchi Town, Nagano Prefecture, Japan on July 17 and 18. The names and titles of the delegates are as follows: Mr. Yoshitaka Takefushi Mr. Sosuke Nishi Ms.Eiko Tokutake Mr. Yuichi Sato Mr. Mitsutoshi Yamamoto Mr. Takaichi Sato Mr. Hirofumi Takefushi Mr. Ken Sato Mayor of Town of Yamanouchi Chairman of Town Council of Yamanouchi Member of Town Council of Yamanouchi Executive Director of Yamanouchi Tourism Federation Chairman of Shiga Kogen Tourism Association Chairman of Shiga Kogen Ski Resort Association Vice Chairman of Shigakogen Hotels and Inns Association Vice Chairman of Yamaouchi Ski Club Mr. Eiichi Kodama Director of Wagokai, Association of Shiga Kogen Resort Landlord Mr. Hidenori Tamura Mr. Tsuyoshi Nishizawa Mr. Souichi Nakamura Mr. Hiroto Hirakoba Mr. Atsushi Murai Manager of Friendly Exchange, General Affairs, Town of Yamanouchi Manager, Japan Travel Bureau, Representative Coordinator, Interpacific Network Corporation Consul General Consul General The afternoon meeting includes a business meeting with representatives from Yamanouchi- machi Japan. Japanese officials, Mayor Yoshitaka Takefushi and Consul General Hiroto Hirakoba, and Mayor Chapin will make presentations in an effort to share community programming and highlights with each other. In addition, Kristen Bertuglia has been asked to summarize some of the Town's Environmental Initiatives and programs implemented along with a brief introduction of Dr. Magdalena Muir, the International Sustainable Destination Auditor. Several other activities have been planned during the two-day visit, including a visit to Vail Mountain for the Epic Discovery and lunch at Bistro Fourteen, as well as a concert at GRFA for Hot Summer Nights, and a short Vail Walking and Art Tour. Souichi Nakamura, the representative appointed by Governor Suichi Abe, Governor of Nagano and Mayor Takefushi, Yamanouchi-machi, Japan, presented a proposal on March 21, 2017 to explore a Sisterhood exchange relationship between Vail and Yamanouchi-Machi, Town of Yamanouchi, located in the northeast area of Nagano Prefecture (which is similar to our "county"). OBJECTIVE Both of our towns enjoy the spirit and the natural beauty of living in the mountains, the Town of Yamanouchi seeks a Sisterhood with the Town of Vail. Our hope is to encourage bilateral efforts to cultivate further development of our economies, our societies and a mutual cross cultural understanding through interactions in a wide range of areas including but not limited to, promotion of tourism, sustainable environment development, and educational exchanges. Attachments: Delegation Bios July 18, 2017 - Page 68 of 73 Introduction of Yamanouchi Town Delegation 1. Mr. Yoshitaka Takefushi Mayor Assumed the office on March 5, 2007 (3rd term) Yamanouchi Town was a host of 1998 Nagano Winter Olympics. It is also an all -season resort, home to the Shiga Highlands UNESCO Man and the Biosphere Reserve, Snow Monkey Park, and the Yudanaka-Shibu Hot Spring Village. It is visited by 4.6 million tourists throughout the year. Blessed with wonderful climate and geography, its apples, grapes, peaches and other fruit are highly valued as a best brand called Shiga Highlands Brand with high customer demands. Mr. Takefushi was a town government official. His strength is quick mobility, which he amply displayed before and during Nagano Olympics, bidding, planning and directing it, and busily visiting many corporations and department stores in metropolises. He is also the first president of Japan Biosphere Reserve Network, which aims to realize harmonious coexistence of nature and human society. 2. Mr. Sosuke Nishi Speaker of Town Council The speaker is a representative of the town council, elected out of 14 council members, who are elected by popular vote. 3. Ms. Eiko Tokutake Town Council member Ms. Tokutake is also the president of Northern Shiga Tourism Association and an owner of a hotel in the Northern Shiga Highlands. 4. Mr. Mitsutoshi Yamamoto President of the Shiga Highlands Tourism Association Shiga Highlands Tourism Association publishes a variety of information about the Shiga Highlands, including places of interest, hot springs, events and dining. Mr. Yamamoto is also a town council member and an owner of a hotel in the Shiga Highlands. 5. Mr. Takaichi Sato President of the Shiga Highlands Lift Association Shiga Highlands Lift Association operates and manages all 19 ski grounds and 52 gondolas and chair lifts in the Shiga Highlands. Mr. Sato is staff of Shiga Highlands Prince Hotel 6. Mr. Ken Sato Vice President of Shiga Highlands Ski Club Shiga Highlands Ski Club is headquartered in Yamanouchi Town to promote skiing. It operates international skiing events including the Olympics, Ski World Cup, and FIS, trains ski instructors and offers ski lessons. 7. Mr. Hirofumi Takefushi Director of General Affairs, Shiga Highlands Hotel Association offers accommodation in the Shiga Highlands out of 100 hotels of various sizes, to meet July 18, 2017 - Page 69 of 7 July 18, 2017 - Page 70 of 7 Shiga Highlands Hotel Association the purpose and budget of customers. Mr. Takefushi is an owner of a hotel in the Shiga Highlands. 8. Mr. Eiichi Kodama Director of Wago Association (Chair of Planning Committee) Wago Association owns and manages over 10,000 acres of lands and forests in the Shiga Highlands. Mr. Kodama is an official ski instructor with the Professional Ski Instructors of America, and a certified ski instructor of Australia. 9. Mr. Yuichi Sato Secretary General of Yamanouchi Town Tourist Association Yamanouchi Town Tourist Association publishes information about sightseeing, dining and experiences in the Shiga Highlands, Northern Shiga Highlands and Yudanaka-Shibu Hot Spring Village, which can be enjoyed in each season. 10. Mr. Hidenori Tamura Head of Friendly Exchange Section, Yamanouchi Town Government This is Mr. Tamura's second year in the secretariat of Friendly Exchange Section. July 18, 2017 - Page 70 of 7 Curriculum Vitae Name: Atsushi MURAI Professional Career: 1999 Joined the City of Takayama 2002 Planning Division 2005 Mayor's Office 2007 Assistant Manager, Japan National Tourism Organization (JNTO) 2009 Director, JNTO Hong Kong Office 2011 Project Chief, Overseas Marketing Strategy Bureau, City of Takayama 2013 Senior Chief Officer, Tourism Division 2015 Trainee, Ministry of Foreign Affairs (MOFA) 2016 Consul, Consulate -General of Japan in Denver July 18, 2017 - Page 71 of7 Curriculum Vitae Name: Hiroto HIRAKOBA Professional Career: 1982 Joined the Ministry of Foreign Affairs (MOFA) 1986 Second Secretary, Embassy of Japan in People's Republic of China 1988 Press Division 1989 Deputy Director, Press Division 1990 Deputy Director, China Division 1991 Principal Deputy Director, Security Policy Division 1993 First Secretary, Embassy of Japan in Pakistan 1996 Consul, Consulate -General of Japan in Hong Kong 1999 Director, Refugee Assistance Division 2001 Director, Second Analysis Division 2003 Director of General Affairs, Taipei Office, Interchange Association 2005 Counsellor, Embassy of Japan in Tanzania 2008 Minister, Embassy of Japan in Tanzania 2008 Minister, Embassy of Japan in New Zealand 2010 Consul, Consulate -General of Japan in Shanghai 2011 Consul -General, Consulate -General of Japan in Qingdao 2014 Professor, Graduate School of Law, Tohoku University 2016 Deputy Director -General, Foreign Service Training Institute, MOFA 2017 Consul -General, Consulate -General of Japan in Denver July 18, 2017 - Page 72 of 7 VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Adjournment 5:15 p.m. TOWN Of UAJL *The Vail Town Council will join the delegation from Yamanouchi-machi Japan for a reception at the Gerald R. Ford Amphitheater for the Vail Valley Foundation Hot Summer Nights Concert at 6:00 p.m. as part of their visit exploring a sisterhood exchange arrangement. July 18, 2017 - Page 73 of 73