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2017-10-03 Agenda and Supporting Documentation Evening Meeting Agenda
VAIL TOWN COUNCIL REGULAR MEETING Evening Agenda Town Council Chambers 6:00 PM, October 3, 2017 TOM Of UAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment will be taken on each agenda item. Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak. 1. Citizen Participation 2. Proclamations 2.1. Proclamation Friends of Libraries Week Presenter(s): Lori Barnes, Library Director 3. Consent Agenda 3.1. Resolution No. 31 Series of 2017, Resolution approving an intergovernmental Agreement between the Town of Vail and Eagle County regarding the Town of Vail recycle drop-off site; and setting forth details in regard thereto Background: This agreement allows for the Town of Vail to be reimbursed by Eagle County for hauling costs incurred at the community recycling site. The initial I GA was formalized in November of 2010 and has since been extended annually. 3.2. Minutes from August 1, 2017 meeting 3.3. Minutes from August 15, 2017 meeting 3.4. Appointment of Regular Municipal Election Judges Memorandum 3.5. East Lionshead Circle Sidewalk Contract Award 4. Town Manager Report 5. Public Hearings 5.1. Ordinance No. 13, Series of 2017, Second Reading, An Ordinance 5 min. 120 min. October 3, 2017 - Page 1 of 504 Approving the Rezoning of Lot 1, East Vail Workforce Housing Subdivision, from Two -Family Residential (R) District to Housing (H) District, and the Rezoning of Tract A, East Vail Workforce Housing Subdivision, from Two - Family Residential to Natural Area Preservation (NAP) District. (PEC17- 0039) Presenter(s): Chris Neubecker, Planning Manager Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 13, Series of 2017, upon second reading. Background: The applicant, The Vail Corporation (aka Vail Resorts), is requesting a zone district boundary amendment, pursuant to Section 12-3- 7, Amendment, Vail Town Code, to allow for a rezoning of an unplatted parcel of land from Two -Family Residential (R) District to the Housing (H) District on the western portion of the site, and Natural Area Preservation (NAP) District on the eastern portion of the site. On September 11, 2017 the Planning and Environmental Commission held a public hearing on this application, and voted 6-0 to recommend approval to the Vail Town Council for this zone district boundary amendment. Staff Recommendation: The Community Development Department recommends that the Town Council hold a public hearing on this item to take testimony, and then vote on the second reading of this ordinance for a zone district boundary amendment. 5.2. Ordinance No. 12, Series of 2017, Second Reading, an Ordinance Amending Section 12-23-2, Employee Generation and Mitigation Rates, Vail Town Code to Amend Table 23-1, Employee Generation Rates by Type of Construction Use, and to Amend the Definition of Nexus Study in Section 12-2-2, Definitions, Vail Town Code Presenter(s): Chris Neubecker, Planning Manager Action Requested of Council: The Town Council shall approve, approve with modifications, or deny Ordinance No. 12, Series of 2017, upon second reading. Background: The 2006 Vail Employer Survey Summary of Results (Nexus Study) must be updated regularly to remain effective and relevant to ensure an accurate reflection of the current and future employee housing needs resulting from new development and redevelopment in the town. The Nexus Study is used by the Town of Vail in administering commercial linkage requirements for development within the Town of Vail. Staff Recommendation: The Community Development Department recommends that the Town Council open the public hearing and take testimony on the proposed ordinance. 6. Action Items 15 min. 6.1. Parking and Transportation Task Force Recommended Winter 2017-2018 45 min. Parking Program Presenter(s): Greg Hall Director of Public Works and Transportation Action Requested of Council: Approve or approve with modifications the Winter 2017-2018 Parking Program as recommended by the Parking and Transportation Task Force. Background: The Parking & Transportation Task Force was formed in 1999 in an advisory capacity and has been enacted through the years at the direction of the Vail Town Council. In reinstating the Task Force, the role of the 12 -member group is to provide advisory input and recommendations on parking, transit and traffic operations. October 3, 2017 - Page 2 of 504 Staff Recommendation: Staff recommends the Town Council approve the Parking and Transportation Task Force recommendations for the Winter 2017-2018 Parking Program. 6.2. Ordinance No. 14, Series 2017, First Reading, an Ordinance adopting a 30 min. budget and financial plan and making appropriations to pay the costs, expenses and liabilities of the Town of Vail, Colorado for its fiscal year January 1, 2018 through December 31, 2018 Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: Approve or approve with amendments Ordinance No. 14, Series 2017 Background: Please see attached memo Staff Recommendation: Approve or approve with amendments Ordinance No. 14, Series 2017 7. Adjournment 7.1. Adjournment at 9:45 p.m. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. October 3, 2017 - Page 3 of 504 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Proclamation Friends of Libraries Week PRESENTER(S): Lori Barnes, Library Director ATTACHMENTS: Description Proclamation TOWN Of9 October 3, 2017 - Page 4 of 504 October 3, 2017 - Page 5 of 504 TOWN OF D Proclamation No. 6, Series of 2017 National Friends of Libraries Week Whereas, Friends of Vail Public Library raise money that enables our library to move from good to great -- providing the resources for additional programming, much needed equipment, support for children's summer reading, and special events throughout the year; Whereas, the work of the Friends highlights on an on-going basis the fact that our library is the cornerstone of the community providing opportunities for all to engage in the joy of life-long learning and connect with the thoughts and ideas of others from ages past to the present; Whereas, the Friends understand the critical importance of well funded libraries and advocate to ensure that our library gets the resources it needs to provide a wide variety of services to all ages including access to print and electronic materials, along with expert assistance in research, readers' advisory, and children's services; Whereas, the Friends' gift of their time and commitment to the library sets an example for all in how volunteerism leads to positive civic engagement and the betterment of our community; Now, therefore, be it resolved that I, Dave Chapin, Mayor of the Town of Vail, proclaim October 15-21, 2017, as Friends of Libraries week in Vail, Colorado and urge everyone to join the Friends of the Library and thank them for all they do to make our library and community so much better. TOWN OF VAIL Dave Chapin, Mayor Attest: Patty McKenny, Town Clerk October 3, 2017 - Page 5 of 504 TOWN Of UAJL VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Resolution No. 31 Series of 2017, Resolution approving an intergovernmental Agreement between the Town of Vail and Eagle County regarding the Town of Vail recycle drop- off site; and setting forth details in regard thereto BACKGROUND: This agreement allows for the Town of Vail to be reimbursed by Eagle County for hauling costs incurred at the community recycling site. The initial I GA was formalized in November of 2010 and has since been extended annually. ATTACHMENTS: Description Resolution No. 31 Series of 2017 October 3, 2017 - Page 6 of 504 RESOLUTION NO. 31 Series of 2017 A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF VAIL AND EAGLE COUNTY REGARDING THE TOWN OF VAIL RECYCLE DROP OFF SITE; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; WHEREAS, the Town and Eagle County (the "County") entered into an Intergovernmental Agreement (the "Agreement") on November 23, 2010 regarding the Town of Vail Recycle Drop Off Site; WHEREAS, the Agreement has since been amended annually to extend the term for consecutive one-year periods; WHEREAS, the Town and County wish to extend the Agreement for an additional one year period on the same terms and conditions as set forth in the original Agreement WHEREAS, the Council's approval of Resolution No 31. , Series 2017, is required to enter into the Intergovernmental Agreement ("IGA"). NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council hereby approves the IGA and authorizes the Town Manager to enter into the IGA with Eagle County on behalf of the Town in substantially the same form as attached hereto as Exhibit A and in a form approved by the Town Attorney. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 1st day of November, 2016. ATTEST: Patty McKenny, Town Clerk Resolution No.31, Series of 2017 Dave Chapin, Mayor, Town of Vail 10/03/2017 October 3, 2017 - Page 7 of 504 SIXTH AMENDMENT TO AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND TOWN OF VAIL REGARDING RECYCLE DROP OFF SITE THIS SEVENTH AMENDMENT ("Seventh Amendment"), effective as of January 1, 2018, is between Eagle County, Colorado, located at 500 Broadway, Eagle, CO 81631 ("County") and Town of Vail, Colorado a municipal corporation, located at 75 South Frontage Road, Vail, CO 81658 ("Town"). WITNESSETH: WHEREAS, County and Town entered into an Agreement dated November 23, 2010 concerning the Town of Vail Recycle Drop Off Site ("Original Agreement"); and WHEREAS, County and Town entered into a First Amendment, dated December 29, 2011, a Second Amendment, dated November 30, 2012, a Third Amendment, effective January 1, 2014, a Fourth Amendment, effective January 1, 2015, and Fifth Amendment, effective December 8, 2015, and a Sixth Amendment effective January 1, 2017 to extend the term of the Original Agreement for consecutive one-year periods; and WHEREAS, the parties desire to extend the term of the Original Agreement for an additional one-year period on the same terms and conditions as set forth in the Original Agreement. SIXTH AMENDMENT NOW, THEREFORE, in consideration of the foregoing premises and the following promises, County and Town agree to amend the Original Agreement as follows: 1. Paragraph 5 of the Original Agreement will be deleted and replaced with the following: "If not previously terminated as set forth herein, this Agreement shall terminate on December 31, 2018. The Agreement may be renewed annually by mutual written agreement of the parties." 2. Capitalized terms in this Seventh Amendment will have the same meaning as in the Original Agreement. To the extent that the terms and provisions of this Seventh Amendment conflict with, modify or supplement portions of the Original Agreement or the First, Second, Third, Fourth, Fifth or Sixth Amendment, the terms and provisions contained in this Seventh Amendment shall govern and control the rights and obligations of the parties. 3. Except as expressly altered, modified and changed in this Seventh Amendment, all terms and provisions of the Original Agreement shall remain in full force and effect, and are hereby ratified and confirmed in all respects as of the date hereof. October 3, 2017 - Page 8 of 504 4 This seventh Amendment shall be binding on the parties hereto, their heirs, executors, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed this Seventh Amendment on the , 2017. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its COUNTY MANAGER By: Bryan Treu, Interim County Manager TOWN OF VAIL, STATE OF COLORADO By its Town Manager By: _ Greg Clifton Town Manager ATTEST: By: Town Clerk October 3, 2017 - Page 9 of 504 AGREEMENT BETWEEN EAGLE COUNTY, COLORADO A.t D TOWN OF VAIL REGARDING RECYCLE DROP OFF SITE THIS AGREEMENT ("Agreement"), dated this day of 2010 is between Eagle County, Colorado, located at 500 Broadway, Eagle, CO 81631 (County") and Town ofVail, Colorado a municipal corporation, located at 75 South Frontage Road, Vail, CO 81658 ("Town"} . WITNESSETH: WHEREAS, County has hired a vendor to transport collected recyclable materia 1 from drnp • offcollection sites situated throughout greater Eagle County to the Eagle County Recycled Materials Recovery Facility (MRF) located at 605 Ute Creek Road, Wolcott, Colorado; and WHEREAS, Town currently has an agreement with a contractor to manage their recycle drop-off site and desires to maintain that agreement rather than having County or its contractor provide such services; and WHEREAS, County and Town intend by this Agreement to set forth the scope of the responsibilities and related tenns and conditions to govern the relationship between the parties inconnection with this Agreement AGREEMENT NOW, THEREFORE, inconsideration ofthe foregoing premises and the following promises, County and Town agree as follows: 1. County hereby acknowledges that Town currently has a contractual agreement with ahauler to manage their recycle drop-off site. 2. County will reimburse the Town at the rate of )190 per haul for co -mingled containers, newspaper containers and cardboard containers. County shall not be responsible for any charges, fees or amounts in excess of $190 per haul. Town shal 1 send monthly invoices to Eagle County specifying the date of each haul, number of hauls and material types hauled. 3. All recyclable material collected at the Town's drop-off site shall be delivered to the Eagle County MRF. In the event the Town or its' contractor elects to deliver the recyclable materials collected at the Town ofVail to other than the Eagle County MRF then this Agreement shall immediately terminate and neither party shall have any obligations hereunder. _9)91 October 3, 2017 - Page 10 of 50 4. 1 nthe event Town terminates its current agreement for hauling services or chooses to not renew its existing hauling agreement, then County shall provide such services so long as County has the ability to provide such services and further has properly appropriated funds for such services. In the event that County provides hauling services for recyclable materials located at the Town of Vail site either directly or through a third party contractor this Agreement shall immediately terminate and neither party shall have any obligations hereunder. S. Ifnot previously terminated as set forth herein, this Agreement shall terminate on December 31, 2011. This Agreement may be renewed annually by mutual written agreement ofthe parties. 6. County will issue payment to Town within thirty (30) days of receipt of a satisfactory monthly invoice from Town. 7. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement, nor shall any payments be made to Town in respect ofanyperiod after December 31, 2010 without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, Title 30 ofthe Colorado Revised Statutes, the Local Government Budget Law (C.R.S. § 29-1- 101 et.seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 8. This Agreement shall be governed and construed in accordance with the laws of Colorado. Venue for any action arising out of any dispute pertaining to this Agreement shall be in the State of Colorado. District Court in and for Eagle County, Colorado. 9. This Agreement, and the rights and obligations created hereby, shall be binding upon and inure to the benefit of County and Town and their respective successors and assigns. Nothing herein expressed or implied is intended or should be construed to confer or give to any person or entity other than County or Town and their respective successors and assigns, any right, remedy or claim under or by reason hereof or by reason of any covenant or condition herein contained. 10. Ifany portion of this Agreement is held invalid or unenforceable for any reason by a court of competent jurisdiction, such portion shall be deemed severable and its invalidity or its unenforceability shall not affect the remaining provisions; such remaining provision shall be fully severable and this Agreement shall be construed and enforced as if such invalid provision had never been inserted into this Agreement. 11. This Agreement may be amended, modified, changed, or terminated in whole or in part only by Tirten agreement duly authorized and executed by both County and Town or as otherwise set forth herein. This Agreement represents the full and complete understanding of County and Town and supersedes anyprior agreements, discussions, negotiations, representations or understandings of County and Town with respect to the subject matter contained herein. October 3, 2017 - Page 11 of 50 12. The parties hereto agree that neither bas made or authorized any agreement with respect to the subject matter of this instrument other than expressly set forth herein, and no oral representation, promise, or consideration different from the terms herein contained shall be binding on either party, or its agents or employees hereto. 13. Any notice and all communications required under thls Agreement shall be given in writing by personal delivery. fax, email or mail to the appropriate party at the following addresses: County: Town: Ronald L. Rasnic, Solid Waste Manager Bill Carlson, Env. Health Officer Solid Wasle & Recycling Department Kristen Bertuglia, Sus. Coordinator P.O. Box 473 75 South Frontage Road Wolcott, Colorado 81655 Vail, CO 81657 (970) 3283465 (p) (970) 479-2333 (p) (970) 328-3466 (f) (970) 479-2452 (t) ron.rasnic(a{eagleemmty. us bcarlson@vailgov.com kberf uglia@vailgov.com Notices shall be deemed given on the date of delivery or three days after the postmarked date of deposit, first class postage prepaid, in an official depositary of the U.S. Postal Service. IN WITNESS VfJIREOF> County and Town have executed this Agreement this s. day of f-0/eJ\l.eer2010. COUNTY OF EAGLE, STATE OF COLORADO, by and through its BOARD OF COUNTY COMMISSIONERS r TOWN OF • 1t. BY: 1Stan er, Town Manager ATIEST: October 3, 2017 - Page 12 of 50 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Minutes from August 1, 2017 meeting ATTACHMENTS: Description Minutes from Aug 1, 2017 meeting TOWN IfO October 3, 2017 - Page 13 of 50 Vail Town Council Meeting Minutes Tuesday, August 1, 2017 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Staff members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tem Dick Cleveland Kim Langmaid Greg Moffet Kevin Foley Jen Mason *absent until 7:58 P.M. Patty McKenny, Acting Town Manager Matt Mire, Town Attorney Tammy Nagel, Deputy Town Clerk 1. Citizen Participation Penny Wilson, Vail resident, thanked the Town Council and Town Engineer, Chad Sali, for their responsiveness to the berm project on Bald Mountain Road. Steven Connolly, Vail resident, relayed an experience he had during a Bravo concert and the noise from the interstate. Connolly suggested a retractable roof for the amphitheater or more enforcement of the jake-brake ordinance. 2. Consent Agenda 2.1. June 6, 2017 Town Council Meeting Minutes 2.2. June 20, 2017 Town Council Meeting Minutes 2.3. June 27, 2017 Town Council Meeting Minutes 2.4. June 28, 2017 Town Council Meeting Minutes Cleveland made a motion to approve the consent agenda items; Moffet seconded; the motion passed (6-0*). 3. Town Manager Report Chamonix Neighborhood Project Update (verbal report) George Ruther, Community Development Director, reported the Chamonix housing project is currently two weeks ahead of schedule and on budget. The foundation was almost completed and would be finished in the next couple weeks. Top soil is being placed by the Shell gas station for a berm. Construction of homes will be coming off the line week of August 14 being placed at the site. Town Council Special Meeting Minutes of August 1, 2017 Page 1 October 3, 2017 - Page 14 of 50 4. Presentations/Discussions 4.1 Red Sandstone School Parking Structure Project Presenter(s): Greg Hall, Director of Public Works Action Requested of Council: The staff has requested the town council to address the following: • Provide direction on the additional design components of the project • Expansion ability additional floors • Space Conversion ability • Design emphasis on Photo Voltaic or architectural and landscaping components • Direct the Town Manager to submit the plans to Vail Resorts in accordance to the Parking Investment Agreement • Provide input and direction on the Development Agreement with Eagle County School District • Submit formal applications to Planning and Environmental Commission for an amendment to a Conditional Use Permit and Retaining Wall Height Variance • Submit formal application to the Design Review Board for project approval • Authorize the Town Manager to negotiate a construction contract with Haselden Construction to bring back to the Town Council for approval Background: On May 2 the Town Council directed staff to enter into a predevelopment agreement to further explore building a 160 car four story parking structure on the Red Sandstone School site with Eagle County School District. The design has been advanced to the schematic design level. Staff Recommendation: Staff recommends the Town Council continue to pursue the four level structure. In addition, the Town Council should take action on the items listed above. Hall provided some of the following information (see council packet memo for details) : ❑ Intergovernmental Development Agreement with Eagle County School District ❑ Updates from recent preliminary meetings with the PEC and DRB ❑ Additional design elements to carry forward ❑ Cost and budgets for the project ❑ Cost sharing methodology ❑ Project schedule ❑ Series of next steps for advancing the project forward Hall reviewed project costs and budgets with council. The proposed cost sharing for the project is as follows: Eagle County School District $ 1,500,000 Vail Resorts Parking Commitment $ 4,300,000 Vail Reinvestment Authority (VRA) $ 8,486,912 Preliminary Overall Budget $14,286,912 There were some additional items south of 1-70 considered as offsite improvements and were estimated at $287,500. Hall explained the areas of risk to the estimate are in the areas as follows: • Unsuitable soils, both for haul off and import of suitable soils. Town Council Special Meeting Minutes of August 1, 2017 Page 2 October 3, 2017 - Page 15 of 50 • Excessive groundwater and permanent mechanical dewatering system • Winter conditions • Final sub -contractor pricing not in line with costs provided for current estimate. A project schedule was included in the memo showing construction beginning in January 2018 and finishing in August 2018. Chapin asked for public comment and Steven Connelly expressed support of the solar panels on the building and would still like to see housing and a recreation center. There was no further public comment. Council supported the design expansion ability and the idea of two additional floors and the project's cost sharing estimates. There was council support to give approval to negotiate contract with Haselden Construction for the project. In summary, Council agreed to 1) Increase the budget regarding design expansion ability (additional floors and space conversions ability), 2) Move forward with Haselden Construction and development agreement with School District, and 3) Support the budget breakdown components with the ECSD and Vail Resorts, Inc. (5-1; Cleveland opposed). 4.2. Short Term Rental Community Input and Policy Considerations Presenter(s): Chris Cares, RRC and Associates and Kathleen Halloran, Finance Director Action Requested of Council: Provide feedback regarding any policy considerations that Council would like to pursue. Staff will return on September 5th with any additional information or proposed policy changes. Background: On June 20th and July 11th the town hosted public listening sessions, conducted an online survey and made presentations to a number of stakeholder groups. Tonight's presentation includes the results of gathering community input, a comparison of town practices to peer resorts and proposed policy considerations for Town Council. Chris Cares, RRC and Associates provided an overview of the online survey that was conducted earlier this summer concerning short term rentals, see council packet memo for details. It was noted there were two community input sessions on June 20`" and July 11th in addition to engaging key stakeholder groups such as the Vail Local Housing Authority, the Vail Local Marketing District, the PEC and the Vail Economic Advisory Council to gather more input concerning short term rentals. Mayor asked for public comment: Adam Bersin, supported short-term rentals were essential to his income and that taxes should be collected on this service. Joe Staufer, Vail resident and business owner, opposed neighborhood short-term rentals; he felt short term rentals destroyed neighborhoods. Staufer went onto say residential districts were never meant to be a lodging district. Steven Connolly questioned if the survey was a scientific study; he supported short term rentals noting they have a significant economic impact in Vail and guest spending. Connolly went onto to say compliance and quality of life are the biggest issues. Penny Wilson, stated short term rentals are changing the feeling of the neighborhood. Wilson suggested requiring a short term rental to provide a local property contact name and number so neighbors could talk to someone if there is a problem with their renter. Another suggestion was to require a letter from the HOA for approval. Town Council Special Meeting Minutes of August 1, 2017 Page 3 October 3, 2017 - Page 16 of 50 Steve Pope, thanked council for having this discussion to show both the down sides and up sides. Pope felt negatives are not just related to short term rentals and VRBO's do increase business sales tax. Nate Emmy was able to purchase a home in Vail and short term rentals has helped in that purchase. Jeff Andrews, East West Properties, agrees with leveling the playing field and would not want to see over -regulations or banning VRBO. Some communities are seeing the downfall from eliminating VRBO from their communities i.e. taxes. Steve Lindstrom, Vail Local Housing Authority, suggested putting together a database to track users of housing and enforcing the current regulations. Council stated they had no intention to band VRBO but would like to see regulations, fees and taxes. Council members went onto say problem renters are not just VRBO and agreed the life safety and compliance were important to them. 5. Action Items 5.1. Ordinance No. 10, Series of 2017, First Reading, An Ordinance Repealing and Reenacting Section 5-1-6 of the Vail Town Code, Concerning Noxious Weed Management and Enforcement Presenter(s): Gregg Barrie, Senior Landscape Architect, Matt Mire, Town Attorney Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 10, Series of 2017 upon first reading. Background: Pursuant to C.R.S. §§ 35-5.5-106 and 31-15-401, and its home rule authority, the. Town is empowered to regulate the presence, management and control of noxious weeds on any lands under its jurisdiction, to declare the existence of any such noxious weeds as a public nuisance, and to provide for and compel the removal of such noxious weeds. This Ordinance will update the Town's current regulations addressing noxious weeds. After a brief discussion, Moffet made a motion to approve Ordinance No. 10, Series of 2017 on first reading, An Ordinance Repealing and Reenacting Section 5-1-6 of the Vail Town Code, Concerning Noxious Weed Management and Enforcement; motion was seconded by Bruno. The motion passed (7-0.*) 6. Public Hearings 6.1. Ordinance No. 9, Series of 2017, First Reading, An ordinance establishing Special Development District No. 42 (Vail Mountain View Residences), pursuant to Section 12- 9(A), Special Development Districts, Vail Town Code, to allow for the development of a mixed use building consisting of 12 dwelling units with 15 attached accommodation units (lock -offs), 19 accommodation units and 10 employee housing units, located at 430 and 434 South Frontage Road/Lot 1, Vail Village Filing 5 and setting forth details in regard thereto. Town Council Special Meeting Minutes of August 1, 2017 Page 4 October 3, 2017 - Page 17 of 50 Presenter(s): Jonathan Spence, Senior Planner Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 9, Series of 2017, upon first reading. Background: The applicant, Lunar Vail LLC, represented by Mauriello Planning Group, is requesting a first reading of Ordinance No. 9, Series of 2017, an ordinance establishing Special Development District No. 42, pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a mixed use building consisting of 12 dwelling units with 15 attached accommodation units (lock -offs), 19 accommodation units and 10 employee housing units (EHUs), located at 430 and 434 South Frontage Road/Lot 1, Vail Village Filing 5. Staff Recommendation: On June 12, 2017 the Town of Vail Planning and Environmental Commission (PEC) held a public hearing on the request to establish SDD No. 42, pursuant to the requirement of Section 12-9(A), Vail Town Code. At the conclusion of the public hearing, the PEC voted 4-3 (Gillette, Perez and Rediker opposed) to forward a recommendation of approval, with conditions, to the Vail Town Council. Spence provided council with a brief introduction of the ordinance. Spence stated the applicant, Lunar Vail LLC, is represented by Mauriello Planning Group. He noted staff has received considerable correspondence from groups and individuals concerning this application. Some of this correspondence posed questions concerning process and other elements of the Vail Town Code. In these instances, responses were provided either by the Community Development Department or by the Town Attorney. Spence stated all correspondence received to date, including responses from town staff have been provided to council. Dominic Mauriello, Mauriello Planning Group, representing the applicant Lunar Vail presented the application for the special development district with highlights about the following components (see packet materials for details): ✓ Employee Housing Units (EHUs) ✓ Accommodation Units ✓ Dwelling Units ✓ Attached Accommodation Units (Lock Offs) ✓ Existing Parking Spence reviewed the Special Development District Design Criteria and staff's findings with respect to the proposed special development district, see memo for details. 1. Compatibility 2. Relationship 3. Parking and Loading 4. Comprehensive Plan 5. Natural / Geologic Harzard 6. Design features 7. Traffic 8. Landscaping 9. Workable Plan Chapin opened the hearing for public comment and the following people spoke: Town Council Special Meeting Minutes of August 1, 2017 Page 5 October 3, 2017 - Page 18 of 50 Kerry Wallace, Goodman and Wallace, stated her firm represented 8 unit owners who were disputing receiving notice. Wallace stated the required notice had not happened due to a non authorized person signature on the letter dated March 2017 on behalf of the association. The applicant is not an owner of a unit but owner of the parking garage. Chris Romer, Vail Valley Partnership, supported the project as it would help with employee housing. Molly Murphy, Vail Local Housing Authority, expressed support of this project. Kim Bell -Williams, Interim Housing Director for Eagle County, supported the project for the housing; the 29 units for employee housing is a big deal. Stan Cope, Vail resident, supported the project. There were no closing statements from the applicant or staff at this time. Moffet made a motion to approve Ordinance No. 9, Series of 2017 on first reading, an ordinance establishing Special Development District No. 42 (Vail Mountain View Residences), pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a mixed use building consisting of 12 dwelling units with 15 attached accommodation units (lock -offs), 19 accommodation units and 10 employee housing units, located at 430 and 434 South Frontage Road/Lot 1, Vail Village Filing 5 and setting forth details in regard thereto, with the 13 conditions recommended by PEC (page 8 and 9 of packet memo) and findings as follows: 1. The SDD complies with the standards listed in Section VIII of this memorandum, or the applicant has demonstrated that one or more of the standards is not applicable; 2. The SDD is consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town; 3. The SDD is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and 4. The SDD promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality." The motion was seconded by Bruno and passed (5-2; Foley and Mason opposed). Foley did not support the ordinance due to not meeting the Special Development Design Criteria no.'s 1, 2 and 6. Mason also does not support the project due to size. 6.2 Appeal of Planning and Environmental Commission Decision (Gasthof Gramshammer) An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the final decision of the Town of Vail Planning and Environmental Commission on June 26, 2017, denying a request for a variance from Section 12-7B- 16, Landscaping and Site Development, Vail Town Code, to allow for a reduction in landscaping area, located at 231 Gore Creek Drive / Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regards thereto. (TC17-0002) Presenter(s): Matt Panfil, Planner Town Council Special Meeting Minutes of August 1, 2017 Page 6 October 3, 2017 - Page 19 of 50 Action Requested of Council: The Town Council is asked to hold a public hearing on the appeal. Background: The applicant was required to provide landscaping as part of their 2016 remodel, however the landscaping has not been installed. The applicant requested a variance to the landscaping requirement, which request was denied by the Planning and Environmental Commission. Staff Recommendation: The Community Development Department recommends that the Town Council deny the appeal, and require the applicant to install the landscaping as originally planned. Matt Panfill reviewed the appeal with council, see details per the memo in council packet. The Applicant, Shieka Gramshammer, requested that the council table this item to a later date because of how late it was in the evening. Moffet moved to table this item to September 5; the motion was seconded by Cleveland. The motion passed (7-0). 6.3 Ordinance No. 6, Series of 2017, Second Reading, an Ordinance rezoning 5 min. Lot 2E and Lot 2E-1, Block 1, Vail/Lionshead Second Filing, from Lionshead Mixed Use 1 (LMU-1) District to the General Use (GU) District, and rezoning Lot F-1, Vail Village Second Filing Lot E and F, Lot 2E Vail/Lionshead, Second filing, Block 1, a Resubdivision of Lot 2, from General Use (GU) District to Lionshead Mixed Use 1 (LMU-1) District, located at 180 and 250 South Frontage Road West, and setting forth details in regard thereto. (PEC17-0015) Presenter(s): Jonathan Spence, Senior Planner Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 6, Series of 2017, upon second reading. Background: On June 26, 2017, the Planning and Environmental Commission approved a final plat, pursuant to Title 13 Chapter 4, Minor Subdivisions, Vail Town Code, to allow for the re- subdivision of Lot F, Vail Village Second Filing and the creation of Lot F-1. A the same meeting, the Commission approved a final plat, pursuant to Title 13 Chapter 4, Minor Subdivisions, Vail Town Code, to allow for the re -subdivision of Lot 2W, Block 1, Vail Lionshead Second Filing, and the creation of Lot 2E-1. The proposed rezonings will allow for the Development Lots of the Vail Valley Medical Center and the Evergreen Lodge to have consistent zoning designations. Staff Recommendation: On June 26, 2017, the Planning and Environmental Commission unanimously forwarded a recommendation of approval to the Vail Town Council for a zone district boundary amendment. There was no public comment or council discussion. Moffet made a motion to approve Ordinance No. 6, Series of 2017 upon second reading; the motion was seconded by Bruno. The motion passed (6-0; Cleveland recused himself due to service on the hospital board). 6.4 Ordinance No. 7, Series of 2017, Second Reading, an Ordinance for a prescribed regulation amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-10-19 Core Areas Identified, Vail Town Code, to include Lot F-1 in the Commercial Core Area for parking regulations purposes, located at 250 South Frontage Road West/Lot F-1, Vail Village Second Filing, and setting forth details in regard thereto. (PEC17-0023) Town Council Special Meeting Minutes of August 1, 2017 Page 7 October 3, 2017 - Page 20 of 50 Presenter(s): Jonathan Spence, Senior Planner Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 7, Series of 2017, upon second reading. Background: The applicant is proposing to alter the Core Area Parking Map II, Lionshead, to include Lot F-1 within this mapped area. Altering the map will place the entire Evergreen Lodge Development Lot within the Commercial Core Area, ensuring that there is one set of consistent parking regulations in place for future redevelopment of the site. Staff Recommendation: On June 26, 2017, the Planning and Environmental Commission unanimously forwarded a recommendation of approval to the Vail Town Council for a prescribed regulation amendment to include Lot F-1 in the Commercial Core Area for parking regulations purposes, located at 250 South Frontage Road West/Lot F-1, Vail Village Second Filing. There was no public comment or comments from council. Moffet made a motion to approve Ordinance No. 7, Series of 2017; the motion was seconded by Bruno. The motion passed (7-0). There being no further business to come before the council, Moffet moved to adjourn the meeting and Bruno seconded the motion which passed (7-0) and the meeting adjourned at 10:45 p.m. Respectfully Submitted, Attest: Dave Chapin, Mayor Tammy Nagel, Deputy Town Clerk Town Council Special Meeting Minutes of August 1, 2017 Page 8 October 3, 2017 - Page 21 of 50 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Minutes from August 15, 2017 meeting ATTACHMENTS: Description Minutes from Aug 15, 2017 meeting TOWN IfO October 3, 2017 - Page 22 of 50 Vail Town Council Meeting Minutes Tuesday, August 15, 2017 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Staff members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tem Dick Cleveland Kim Langmaid Jen Mason Greg Moffet Kevin Foley Patty McKenny, Acting Town Manager Matt Mire, Town Attorney Tammy Nagel, Deputy Town Clerk 1. Citizen Participation Penny Wilson, Vail resident and Vail Rotary Club representative, stated this is the 19th year of the Annual Duck Race and invited council to attend on September 3, 2017. Wilson stated there would be 12,000 ducks released on Gore Creek. 2. Recognition of the "Eagle Scout" 2.1. Eagle Scout Recognition for Parker Rodeen 5 min. Presenter(s): Dave Chapin, Mayor Background: Local Parker Rodeen was awarded the Eagle Scout Rank from the Boy Scouts of America program. This is the highest achievement or rank attainable in the Boy Scouting program of the Boy Scouts of America (BSA). The designation "Eagle Scout" was founded over one hundred years ago. Only four percent of Boy Scouts are granted this rank after a lengthy review process. Mayor Chapin introduced Parker Rodeen and council congratulated him on his achievement of becoming an Eagle Scout. 3. Consent Agenda 3.1. Minutes from July 11, 2017 meeting Moffet made a motion to approve July 11, 2017 meeting minutes; Bruno seconded the motion. The motion passed 6-0 (Foley absent from the July 11th TC meeting, therefore he did not vote on the contents in the minutes) Town Council Special Meeting Minutes of August 15, 2017 Page 1 October 3, 2017 - Page 23 of 50 3.2. Minutes from July 18, 2017 meeting Moffet made a motion to approve July 18, 2017 meeting minutes; Foley seconded the motion. The motion passed 6-0 (Cleveland absent from the July 18th TC meeting, therefore he did not vote on the contents in the minutes) 3.3. Minutes from July 27, 2017 special meeting Moffet made a motion to approve July 27, 2017 meeting minutes; Foley seconded the motion. The motion passed 7-0 3.4. Town Manager Employment Agreement Moffet made a motion to approve the Town Manager Employment Agreement; Foley seconded the motion. The motion passed 7-0. 4. Town Manager Report 4.1. Commercial Ski Storage Update. This was a written update only. 4.2. Election Update Nomination Petition Town Clerk, Patty McKenny, reminded council and the public the Town of Vail will be conducting an at the poll election on November 7, 2017. There are four council seats open and a ballot question. August 8, 2017 was the first day to circulate nomination petitions and the petition needs to be filed with the Town Clerk no later than 5:OOpm on August 28, 2017. Qualifications to run for Town of Vail Council could be found on the Town's webpage. 5. Presentations/Discussions 5.1. Comprehensive Open Lands Plan Update Presenter(s): Tom Braun, Braun and Associates, LLC, and Kristen Bertuglia, Environmental Sustainability Manager Action Requested of Council: Staff requests the Vail Town Council provide direction on the policy statements posed in the attached memo. Background: In December, 2016, the Town authorized an update to the 1994 Comprehensive Open Lands Plan. The process for updating the Plan involves revisiting the existing Plan to identify initiatives that have been addressed (and those that have not); evaluating via a community engagement process the goals, objectives and initiatives of the existing Plan; and drafting an updated plan with goals, objectives and initiatives reaffirmed or identified during the process to address the community's needs. The original Plan, survey results and additional information may be accessed: http://www.vailgov.com/openlandsupdate Staff Recommendation: As this is a policy discussion, there is no staff recommendation at this time. Tom Braun, Braun Associates, provided council with a third update regarding Comprehensive Open Lands Plan update. Braun stated the purpose of this session is to provide the Vail Town Council an overview of the progress to date on the update to the 1994 Comprehensive Open Lands Plan (Plan), and to seek direction on policy statements. Braun provided council a brief overview of the Open Lands Plan process. One of the first steps in the process was to host three Community Scoping Sessions; the second was to conduct a parcel research and evaluation Town - owned Lands; third step was to outreach to technical expert groups; and the fourth step was to host Town Council Special Meeting Minutes of August 15, 2017 Page 2 October 3, 2017 - Page 24 of 50 in-depth community workshops. Improvement of the trail and bike path system was identified as the #2 priority of the 1994 Open Lands Plan. Many of the recommendations, including construction of the North Trail and the addition of widened shoulders on the Frontage Roads were completed. However, the OLP trails plan was generally presented at a Master Plan level, and details were vague. As the town moved to implement another of the Plan's recommendations in 2015 (extend the Vail Trail to East Vail), the project was met with some opposition and was tabled in favor of a more detailed trails plan. The comments from the Open House and subsequent Town Council sessions will help finalize the Vail Trails Master Plan. It is intended that this document will be submitted to the USFS for approval as the "corridor -level plan". If approved, Vail can begin the process on individual trails, working with the Forest Service as their workload allows. Braun asked council three policy questions: 1. Should OLP continue to advocate for the acquisition of privately owned lands? 2. Should OLP advocate for US Fore Service land exchanges and if so for what purposes? 3. Should OLP advocate for using conservation easements to further protect town owned lands? Langmaid suggested a plan aimed at using lands to protect the natural habitat and maintaining the wildlife currently here. Langmaid is interested in knowing how trails affect the effort of protecting endangered wildlife. Council was comfortable with continuing to advocate for the acquisition of privately owned lands in the OLP update. Council stated they did not feel advocating for USFS land exchange was a priority at this time. Council was supportive of plan advocating use of conservation easements to further protect town owned lands on case by case basis. Braun stated the next steps were to finalize a draft of the plan followed by PEC review and recommendation to Council. Moffet and Cleveland stated there was no sentiment by Town Council to develop housing on middle bench of Donovan Park. Mayor asked for public comment. Anne Esson, Vail resident, would like endangered wildlife talked about when considering the open lands plan. Paul Rondeau, Vail resident, wants a fourth question asked. Should status of former open space be reviewed for additional protection? There was no further public or council comment. 6. Public Hearings 6.1. Ordinance No. 10, Series of 2017, Second Reading, An Ordinance Repealing and Reenacting Section 5-1-6 of the Vail Town Code, Concerning Noxious Weed Management and Enforcement Presenter(s): Gregg Barrie, Senior Landscape Architect Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 10, Series of 2017 upon second reading. Background: Pursuant to C.R.S. §§ 35-5.5-106 and 31-15-401, and its home rule authority, the. Town is empowered to regulate the presence, management and control of noxious weeds on any lands under its jurisdiction, to declare the existence of any such noxious weeds as a public Town Council Special Meeting Minutes of August 15, 2017 Page 3 October 3, 2017 - Page 25 of 50 nuisance, and to provide for and compel the removal of such noxious weeds. This Ordinance will update the Town's current regulations addressing noxious weeds. Staff Recommendation: Approve Ordinance No. 10, Series of 2017 Series of 2017, Second Reading, An Ordinance Repealing and Reenacting Section 5-1-6 of the Vail Town Code, Concerning Noxious Weed Management and Enforcement upon second reading. Gregg Barrie reviewed the plan with council and stated there were no changes to the ordinance since first reading. Langmaid asked about the Town's use of round up. Barrie explained staff uses on plants directly and it's a smaller level then what is being used agriculturally. Barrie stated chemical treatment of trees on town owned land had been reduced by 90% with guidance by arborist. Mayor asked for public comment and a west Vail Resident expressed concerned about the chemicals that are being used and wants to find alternatives other then spraying chemicals. Moffet made a motion to approve Ordinance 10, Series of 2017 on second reading, An Ordinance Repealing and Reenacting Section 5-1-6 of the Vail Town Code, Concerning Noxious Weed Management and Enforcement; Cleveland seconded the motion. The motion passed (7-0). 6.2. Ordinance No. 11, Series of 2017, 1st Reading, An Ordinance for a zone district boundary amendment, pursuant to section 12-3-7, amendment, Vail Town Code, to allow for a rezoning of a portion of parcel 1 of the Golden Peak ski base and recreation district parcel subdivision from ski base recreation district to ski base recreation 2 district, located at 460 Vail Valley Drive/Parcel 1, Golden Peak ski base and recreation district parcel subdivision, and setting forth details in regard thereto Presenter(s): George Ruther, Director of Community Development Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 11, Series of 2017, upon first reading. Background: The applicant, Ski and Snowboard Club Vail (SSCV), represented by Braun Associates, Inc., is requesting a first reading of Ordinance No.11, Series of 2017, an ordinance to rezone a portion of Parcel 1 of the Golden Peak Ski Base And Recreation District Parcel subdivision from Ski Base Recreation District to Ski Base Recreation 2 District, located at 460 Vail Valley Drive/Parcel 1, Golden Peak Ski Base and Recreation District Parcel subdivision, and setting forth details in regard thereto. This request was previously approved via Ordinance No. 17, Series of 2014, but has expired as the related plat was not recorded prior to the expiration clause contained in that ordinance. Staff Recommendation: On August 14, 2017 the Planning and Environmental Commission will vote on a recommendation of approval to the Vail Town Council for a zone district boundary amendment. The results of this recommendation will be available prior to the Town Council Meeting. Neubecker presented the ordinance to council and explained the rezoning went through planning commission in 2014, but the plat was not recorded and the applicant has to go through the process again. Council confirmed with Neubecker there were no changes since 2014. There was no public comment. Moffet made a motion to approve Ordinance No. 10, Series of 2017; Bruno seconded the motion. The motion passed (7-0). Town Council Special Meeting Minutes of August 15, 2017 Page 4 October 3, 2017 - Page 26 of 50 7. Action Items 7.1. Resolution No. 25, Series of 2017, A Resolution Approving an Intergovernmental Development Agreement Between the Town of Vail, the Eagle County School District and the Vail Reinvestment Authority; and Setting Forth Details in Regard Thereto. Presenter(s): Greg Hall, Director of Public Works & Transportation Action Requested of Council: Approve Resolution No. 25, Series 2017 Background: The town has partnered with the Eagle County School District for the construction of a four -level, 160 space parking garage at Red Sandstone Elementary School. This Resolution authorizes the Town Manager to enter into an Intergovernmental Agreement with the district for the development of the structure. Staff Recommendation: Approve Resolution No. 25, Series 2017 Mire reviewed the agreement with council; which was included in their packets. There was no public comment. Moffet made a motion to approve Resolution No. 25, Series of 2017 and authorized the Town Manager to sign the same; Foley seconded the motion. The motion passed (6-1; Cleveland opposed) 7.2 Update on summer 2017 bus service and summer parking Presenter(s): Greg Hall, Director of Public Works Action Requested of Council: Provide input to the staff with regards to extending the service the remainder of summer 2017. Provide input to staff in preparing the 2018 budget to include for council review. Background: The town council directed staff on the initial approval of the expanded summer transit service trial, to return, mid -d summer to provide an update on the usage. Staff Recommendation: Staff recommends: 1. further discussing whether to extend the enhanced summer transit service pilot program for additional six weeks from the end of September to the beginning of ski season at a cost of $25,000; and 2. to direct staff to continue the enhanced summer bus service in preparation of the 2018 budget for the 24 week period. Hall reported the summer transit service program was very successful. The expanded bus service on three routes in East Vail, Golf Course and Sandstone this summer has resulted in 35% ridership increase. Summer parking transactions are down this summer compared to last summer. Council was supportive of the town funding continuation of expanded service until beginning of ski season (7-0). Town Council Special Meeting Minutes of August 15, 2017 Page 5 October 3, 2017 - Page 27 of 50 There being no further business to come before the council, Moffet moved to adjourn the meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned at 7:38 p.m. Respectfully Submitted, Attest: Dave Chapin, Mayor Tammy Nagel, Deputy Town Clerk Town Council Special Meeting Minutes of August 15, 2017 Page 6 October 3, 2017 - Page 28 of 50 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Appointment of Regular Municipal Election Judges Memorandum ATTACHMENTS: Description Appointment of Regular Municipal Election Judges Memorandum TOWN Of9 October 3, 2017 - Page 29 of 50 TOWN of vain f Memorandum To: Vail Town Council From: Patty McKenny, Town Clerk and Election Official Date: September 19, 2017 Subject: Appointment of Regular Municipal Election Judges The Municipal Election Code states the governing body shall appoint the judges of election (C.R.S. §31-10-401). Please review the Town Clerk's list of eight suggestions for prospective appointees as election judges (both at -the -poll and absentee judges) for the Regular Municipal Election to be held Tuesday, November 7, 2017, all of whom are registered electors: Holiday Cole 2084 Zermatt Lane, Unit C Vail, CO. 81657 Summer Holm 1858 West Gore Creek Drive Vail, CO. 81657 Mary Ann Best 115 Lupine Lane Leadville, CO. 80461 Pam Brandmeyer 0633 Lariat Loop Edwards, CO. 81632 Vi Brown 556 Cortina Lane Vail, CO. 81657 Carol McKown 2092 Zermatt Lane, #D Vail, CO. 81657 Earl Best 115 Lupine Lane Leadville, CO. 80461 Katherine Schmidt 90 W. Double Hitch Eagle, CO. 81631 We plan to also enlist the help and assistance of the following town staff to assist with any and all aspects of the election as well: Tammy Nagel Meryl Jacobs Deputy Clerk/Legal Assistant Administrative Assistant Jane Harelson Finance — Parking Sales We request your approval of this list to serve as election judges for the upcoming November election. Thank you for your consideration. October 3, 2017 - Page 30 of 50 VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: East Lionshead Circle Sidewalk Contract Award ATTACHMENTS: Description ELC walk -council memo TOWN Of UAJL October 3, 2017 - Page 31 of 50 TOWN OF VAIL. Memorandum To: Town Council From: Public Works Date: 10/3/2017 Subject: E Lionshead Circle Sidewalk Contract Award I. ITEM/TOPIC E Lionshead Circle Sidewalk Contract Award II. ACTION REQUESTED OF COUNCIL Authorize the Town Manager to enter into an agreement with Icon, Inc. to complete the E Lionshead Circle Sidewalk project. III. BACKGROUND The project includes installing a 6' wide paver sidewalk along the west side of East Lionshead Circle from the S Frontage Road to the existing sidewalk near Vail 21. Staff received 1 bid for the E Lionshead Circle Sidewalk project. The project is within the engineer's estimate. The project is scheduled to be completed by November 15, 2017. IV. STAFF RECOMMENDATION Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Icon, Inc. to complete the E Lionshead Circle Sidewalk project in the amount not to exceed $155,000.00. October 3, 2017 - Page 32 of 50 TOWN OF VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Ordinance No. 13, Series of 2017, Second Reading, An Ordinance Approving the Rezoning of Lot 1, East Vail Workforce Housing Subdivision, from Two -Family Residential (R) District to Housing (H) District, and the Rezoning of Tract A, East Vail Workforce Housing Subdivision, from Two -Family Residential to Natural Area Preservation (NAP) District. (PEC17- 0039) PRESENTER(S): Chris Neubecker, Planning Manager ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 13, Series of 2017, upon second reading. BACKGROUND: The applicant, The Vail Corporation (aka Vail Resorts), is requesting a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of an unplatted parcel of land from Two -Family Residential (R) District to the Housing (H) District on the western portion of the site, and Natural Area Preservation (NAP) District on the eastern portion of the site. On September 11, 2017 the Planning and Environmental Commission held a public hearing on this application, and voted 6-0 to recommend approval to the Vail Town Council for this zone district boundary amendment. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council hold a public hearing on this item to take testimony, and then vote on the second reading of this ordinance for a zone district boundary amendment. ATTACHMENTS: Description PEC17-0039 Staff Memo - East Vail Rezoning Attachment A - Ordinance No. 13, Series of 2017 Attachment A - Ordinance No. 13, Series of 2017 (AMENDED) Attachment B - Staff Memo to PEC September 11, 2017 Attachment C - Results of PEC Meeting September 11, 2017 Attachment D - Vicinity Map - East Vail Rezoning Attachment E - Public Comments - East Vail Rezoning Attachment F - Wildlife Assessment Attachment G - Rockfall Hazard Study - Part 1 of 3 Attachment G - Rockfall Hazard Study - Part 2 of 3 Attachment G - Rockfall Hazard Study - Part 3 of 3 Attachment H - Letter from Colorado Geological Survey October 3, 2017 - Page 33 of 50 Attachment I - Staff Powerpoint Presentation Attachment J - Applicant Narrative Attachment K - Colorado Parks and Wildlife Letter October 3, 2017 - Page 34 of 50 TOWN OFVAI1!) Memorandum TO: Vail Town Council FROM: Community Development Department DATE: October 3, 2017 SUBJECT: Second reading of Ordinance No. 13, Series of 2017, an ordinance for a zone district boundary amendment for an unplatted parcel of land in the South 1/2, Southeast 1/4, of Section 2, Township 5, Range 80 West 6th Principal Meridian from Two -Family Residential (R) District to the Housing (H) District on the western portion of the site, and Natural Area Preservation (NAP) District on the eastern portion of the site, and setting forth details in regard thereto. The parcel is located at 3700 N. Frontage Road East, immediately north of Interstate 70 at the East Vail interchange (Exit 180), to the north and west of Pitkin Creek Townhomes/The Falls at Vail (3850 Fall Line Dr.). (PEC17-0039) Applicant: The Vail Corporation (aka Vail Resorts) represented by Mauriello Planning Group Planner: Chris Neubecker I. SUMMARY The applicant, The Vail Corporation (aka Vail Resorts), represented by Mauriello Planning Group, is requesting a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of an unplatted parcel of land from Two -Family Residential (R) District to the Housing (H) District on the western portion of the site, and Natural Area Preservation (NAP) District on the eastern portion of the site, and setting forth details in regard thereto. The proposed new zone districts are as follows: • Housing (H) District 5.4 acres • Natural Area Preservation (NAP) 17.9 acres II. ACTION REQUESTED OF THE TOWN COUNCIL The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 13, Series of 2017, upon second reading. October 3, 2017 - Page 35 of 50 III. BACKGROUND • On November 5, 1974 the subject property was annexed into the Town of Vail, via Ordinance No. 20, Series of 1974. This annexation included most of east Vail, and the Katsos Ranch area. • On December 2, 1974, the western and southern portion of subject property was zoned as Two -Family Residential (R) District, and the northeastern portion of the property was zoned Agricultural and Open Space (A) District via Ordinance No. 26, Series of 1974. • In 1976, the Town of Vail created a map called "Current Conditions — A Component of the Comprehensive Plan / An Inventory of Comprehensive Planning Decisions from 1968-1976", which indicated that the entire property was zoned Two -Family Residential (R). • The 1981 Official Zoning Map shows the property zoned Two -Family Residential (R) District. • On March 1, 1994, the Town of Vail adopted the 1994 Comprehensive Open Lands Plan, via Resolution No. 6, Series of 1994. The Open Lands Plan identified this site as Parcel 36, and indicated that the parcel was owned by the Colorado Department of Transportation (CDOT). The Plan recommended that the Town of Vail acquire Parcel 35 (an adjacent parcel owned by the U.S. Forest Service) in order to trade Parcel 35 to CDOT in exchange for Parcel 36. It is unclear why the Open Lands Plan indicated CDOT as the owner of Parcel 36 (this subject lot.) • On February 26, 2001, the Town Council adopted the Official Land Use Map, a component of the Town of Vail Land Use Plan, via Resolution 1, Series of 2001. The Land Use Map identified this parcel of land for open space use. The applicant has indicated in the attached narrative that this designation was likely assigned because the parcel of land was believed at the time to be owned by CDOT, and was not known to be privately owned. • In 2016, as part of the update to the Comprehensive Open Lands Plan, the Town of Vail identified this subject parcel as likely being owned by Vail Resorts, but needing ownership confirmation. A title report has confirmed that the property is owned by Vail Resorts. • On September 11, 2017 the Planning and Environmental Commission held a public hearing on this application, and voted 6-0 to recommend approval to the Vail Town Council for this zone district boundary amendment. The results of the public hearing are attached as Exhibit C. • On September 19, 2017 the Vail Town Council held a public hearing on first reading of this application, and voted 5-2 to approve this zone district boundary amendment. Town of Vail Page 2 October 3, 2017 - Page 36 of 50 • On September 25, 2017 the Planning and Environmental Commission held a public hearing on an application to subdivide this property into two parcels, Lot 1 and Tract A. Lot 1 will become the Housing (H) district, and Tract A will become Natural Area Preservation (NAP) under the proposed rezoning. The PEC approved the subdivision application by a vote of 6-1. Approval of the subdivision is contingent upon the applicant receiving approval of this rezoning application. IV. PLANNING AND ENVIRONMENTAL COMMISSION RECOMMENDATION The Planning and Environmental Commission recommends that the Council approve Ordinance No. 13, Series of 2017 with the following motion: "The Vail Town Council approves, on second reading, Ordinance No. 13, Series of 2017, an ordinance for a zone district boundary amendment for an unplatted parcel of land in the South %, Southeast %, of Section 2, Township 5, Range 80 West 6th Principal Meridian from Two -Family Residential (R) District to the Housing (H) District on the western portion of the site, and Natural Area Preservation (NAP) District on the eastern portion of the site, and setting forth details in regard thereto." Should the Vail Town Council choose to approve Ordinance No. 13, Series of 2017, the Planning and Environmental Commission recommends the Council make the following findings: "Based upon the review of the criteria outlined in Sections VII of the Staff memorandum to the Planning and Environmental Commission dated September 11, 2017, and the evidence and testimony presented, the Vail Town Council finds: 1. That the amendments are consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town; 2. That the amendments are compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and, 3. That the amendments promote the health, safety, morals, and general welfare of the town and promote the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality." V. Attachments A. Ordinance No. 13, Series of 2017 B. Staff Memo to Planning and Environmental Commission, September 11, 2017 C. Results of the Planning and Environmental Commission, September 11, 2017 D. Vicinity Map E. Public Comments received by 12:00 PM on September 27, 2107 Town of Vail Page 3 October 3, 2017 - Page 37 of 50 F. Wildlife Assessment, August 10, 2017 G. Rockfall Hazard Study, June 19, 2017 H. Letter from Colorado Geological Survey I. Staff Presentation J. Applicant Narrative K. Applicant Presentation L. Subdivision Plat Town of Vail Page 4 October 3, 2017 - Page 38 of 50 ORDINANCE NO. 13 SERIES OF 2017 AN ORDINANCE APPROVING THE REZONING OF LOT 1, EAST VAIL WORKFORCE HOUSING SUBDIVISION, FROM TWO-FAMILY RESIDENTIAL (R) DISTRICT TO HOUSING (H) DISTRICT, AND THE REZONING OF TRACT A, EAST VAIL WORKFORCE HOUSING SUBDIVISION, FROM TWO-FAMILY RESIDENTIAL TO NATURAL AREA PRESERVATION (NAP) DISTRICT WHEREAS, Section 12-3-7 of the Vail Town Code sets forth the procedures for amending a zone district boundary, which is the same as a rezoning of real property; WHEREAS, the Vail Corporation ("Applicant") submitted an application (PEC17-0039) to rezone the real property more particularly described in Exhibit A, attached hereto and incorporated herein by this reference, (the "Property"); WHEREAS, the purpose of the rezoning is to establish a development site for the future development of employee housing and to establish a site for nature preserves; WHEREAS, on September 11, 2017, the Planning and Environmental Commission held a properly -noticed public hearing on the Application and forwarded a unanimous recommendation of approval to the Vail Town Council; WHEREAS, contemporaneously with the Application, Applicant submitted an application (PEC17-0041) for a Final Plat of the East Vail Workforce Housing Subdivision to create the East Vail Workforce Housing subdivision and to subdivide the Property into Lot 1 and Tract A; WHEREAS, the Final Plat will be approved by the Planning and Environmental Commission prior to consideration of this ordinance on second reading, so that Lot 1 and Tract A will have been lawfully created and will be eligible for rezoning; and WHEREAS, on September 19, 2017, the Vail Town Council held a properly -noticed public hearing on the Application, at which Applicant and the public were given an opportunity to be heard on the Application. NOW, THEREFORE BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. Having considered the factors set forth in Section 12-3-7.C.1 of the Vail Town Code, the recommendation of the Planning and Environmental Commission, information provided by Town staff, and the comments of the public, the Vail Town Council hereby finds and determines as follows: a. The Application is consistent with the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and compatible with the development objectives of the Town; 3 9/27/2017 S:ICOMMUNITY DEVELOPMENTIBOARDSITOWN COUNCILIORDINANCES1171ORDINANCE NO. 13 SERIES 2017, VAIL RESORTS EAST VAIL REZONI NG. DOCX October 3, 2017 - Page 39 of 50 b. The Application is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and c. The Application promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. Section 2. Based on the foregoing findings and pursuant to Section 12-3-7 of the Vail Town Code, Lot 1 of the East Vail Workforce Housing Subdivision is hereby rezoned from Two Family Residential (R) District to the Housing (H) District, and Tract A of the East Vail Workforce Housing Subdivision is hereby rezoned from Two -Family Residential (R) District to Natural Area Preservation (NAP) District. The rezoning approved herein shall constitute a zone district boundary amendment under Section 12-3-7 of the Vail Town Code, and the Town's official zoning map shall be updated accordingly. Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. Section 5. The amendment of any provision of the Vail Town Code, as provided in this ordinance, shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 19th day of September, 2017 and a public hearing for second reading of this Ordinance is set for the 3rd day of October, 2017, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Dave Chapin, Mayor 3 9/27/2017 S:ICOMMUNITY DEVELOPMENTIBOARDSITOWN COUNCILIORDINANCESI171ORDINANCE NO. 13 SERIES 2017, VAIL RESORTS EAST VAIL REZONING.DOCX October 3, 2017 - Page 40 of 50 ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 3rd day of October, 2017. ATTEST: Patty McKenny, Town Clerk 3 Dave Chapin, Mayor 9/27/2017 S:ICOMMUNITY DEVELOPMENTIBOARDSITOWN COUNCILIORDINANCESI171ORDINANCE NO. 13 SERIES 2017, VAIL RESORTS EAST VAIL REZONING.DOCX October 3, 2017 - Page 41 of 50 EXHIBIT A Legal Description of Vail Resorts Rezoning 3700 N. Frontage Road East Vail, Colorado 81657 A PART OF TRACT II OF BOOK 166, PAGE 61 NOW BEING ALL THAT PART OF THE SOUTH 1/2 SOUTHEAST 1/4 OF SECTION 2, TOWNSHIP 5 SOUTH, RANGE 80 WEST, 6TH P.M. LYING NORTH OF 1-70 AND PITKIN CREEK TOWNHOUSES RECEPTION NO. 190521. BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF SAID SECTION 2, FROM WHENCE THE EAST 1/16 OF SECTION 2 AND SECTION 11 BEARS N89°41'53"W, 1325.07' SAID LINE FORMING THE BASIS OF BEARINGS FOR THIS DESCRIPTION. THENCE N01 °51'14"E ALONG THE EAST LINE OF SAID SOUTH 1/2 OF THE SOUTHEAST 1/4 OF SECTION 2 A DISTANCE OF 398.97' TO THE TRUE POINT OF BEGINNING; THENCE ALONG THE NORTHERLY LINE OF SAID PITKIN CREEK TOWN HOUSES THE FOLLOWING TWO (2) COURSES; 1) N 60°00'00" W A DISTANCE OF 420.00'; 2) N 90°00'00" W A DISTANCE OF 339.75'; THENCE ALONG THE NORTHERLY RIGHT OF WAY OF SAID INTERSTATE HIGHWAY 70 THE FOLLOWING FIVE (5) COURSES; 1) N 02°32'29" W A DISTANCE OF 2.90'; 2) N 59°59'34" W A DISTANCE OF 478.70'; 3) N 65°42'12" W A DISTANCE OF 301.50'; 4) N 72°13'06" W A DISTANCE OF 613.90'; 5) N 55°43'36" W A DISTANCE OF 297.66' TO A POINT INTERSECTING THE NORTH LINE OF S1/2 SOUTHEAST 1/4 OF SECTION 2; THENCE S 88°09'34" E ALONG SAID NORTH LINE OF THE SOUTH 1/2 OF THE SOUTHEAST 1/4 OF SECTION 2 A DISTANCE OF 2253.37' TO A B.L.M. MONUMENT FOUND IN PLACE AT THE SOUTH 1/16 CORNER OF SECTIONS 1 AND 2; THENCE S 01°56'08" E ALONG THE EAST LINE OF SAID SOUTH 1/2 OF THE SOUTHEAST 1/4 OF SECTION 2 A DISTANCE OF 637.05' TO A B.L.M. MONUMENT FOUND IN PLACE AT THE ANGLE POINT OF SECTIONS 1 AND 2; THENCE S 01°51'14" W CONTINUING ALONG SAID EAST LINE OF SAID SOUTH 1/2 OF THE SOUTHEAST 1/4 OF SECTION 2 A DISTANCE OF 222.52' TO THE TRUE POINT OF BEGINNING. BEING 23.3 ACRES MORE OR LESS. 3 9/27/2017 S:ICOMMUNITY DEVELOPMENTIBOARDSITOWN COUNCILIORDINANCES1171ORDINANCE NO. 13 SERIES 2017, VAIL RESORTS EAST VAIL REZONI NG. DOCX October 3, 2017 - Page 42 of 50 E 0 PEAK LAND CONSULTANTS, INC. PEAK LAND SURVEYING, INC. 970-476-8644 FAX 970-476-8616 1000 LION'S RIDGE LOOP VAIL, CO 81657 LOT 3\LOT 2 AP1 S2 1995 FIN A!'I L PL A± T b1A S T VAIL W KF USING SUI JI VI I N PORTI I N OF THE SOUTH 1 /2 OF THE S 0 UTHE A ST 1 /4 OF SECTION 2, T 0 WNSHIP 5 SOUTH, NGE 0 WEST, OF THE 6TH P. TOWN OF A IL, COUNTY OF E GLE, ST A TE OF COLOR DO S88°09'34"E 16.88' MONUMENT TO CORNER PROPERTY 9 100' 0 100' 1047.54' 200' 1 SCALE 1"= _4FOUND 2.5" ALUMINUM POST _ WITH 3.25" ALUMINUM CAP FEET 100' LOT 1 5.397 ACRES ± U.S. FOREST SERVICE S88°09'34"E 2253.37' 0) „NICO 301 /itiTFRST (�gR�geCF Ro qac .. w40 ry ,y/ �O I,� / y, T \ OFA 4Vgy) S9 S9 FOUND CDOH ALUMINUM CAP FOUND BENT NO. 4 REBAR 1205.83' TRACT A 17.915 ACRES ± FOUND ALUMINUM CAP M&M - LS 2568 S89°43'38"W 327.92' FOUND CDOH ALUMINUM CAP FOUND ALUMINUM CAP LS 4551 BASIS OF BEARINGS S89°41'53"E 1325.07' (MEASURED) PITKIN CREEK TOWN HOUSES RECEPTION NO. 190521 S01 °56'08"W /S1/16 S2 S1 984 U.S. FOREST SERVICE AP T5S R8OW S2 S1 FOUND ALUMINUM CAP M&M - LS 2568 1984 TRUE POINT OF BEGINNING T5S R8OW S2 S1 S11 S12 1984_2 DRAWN: KPJ REVIEWED: DATE: 08/28/17 PLC JOB#: 2082 SHEET 2 OF 2 October 3, 2017 - Page 43 of 504 ORDINANCE NO. 13 SERIES OF 2017 AN ORDINANCE APPROVING THE REZONING OF LOT 1, EAST VAIL WORKFORCE HOUSING SUBDIVISION, FROM TWO-FAMILY RESIDENTIAL (R) DISTRICT TO HOUSING (H) DISTRICT, AND THE REZONING OF TRACT A, EAST VAIL WORKFORCE HOUSING SUBDIVISION, FROM TWO-FAMILY RESIDENTIAL TO NATURAL AREA PRESERVATION (NAP) DISTRICT WHEREAS, Section 12-3-7 of the Vail Town Code sets forth the procedures for amending a zone district boundary, which is the same as a rezoning of real property; WHEREAS, the Vail Corporation ("Applicant") submitted an application (PEC17-0039) to rezone the real property more particularly described in Exhibit A, attached hereto and incorporated herein by this reference, (the "Property"); WHEREAS, the purpose of the rezoning is to establish a development site for the future development of employee housing and to establish a site for nature preserves; WHEREAS, on September 11, 2017, the Planning and Environmental Commission held a properly -noticed public hearing on the Application and forwarded a unanimous recommendation of approval to the Vail Town Council; WHEREAS, contemporaneously with the Application, Applicant submitted an application (PEC17-0041) for a Final Plat to create the East Vail Workforce Housing subdivision and to subdivide the Property into Lot 1 and Tract A; WHEREAS, the Final Plat will be approved by the Planning and Environmental Commission prior to consideration of this ordinance on second reading, so that Lot 1 and Tract A will have been lawfully created and will be eligible for rezoning; and WHEREAS, on September 19, 2017, the Vail Town Council held a properly -noticed public hearing on the Application, at which Applicant and the public were given an opportunity to be heard on the Application. NOW, THEREFORE BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. Having considered the factors set forth in Section 12-3-7.C.1 of the Vail Town Code, the recommendation of the Planning and Environmental Commission, information provided by Town staff, and the comments of the public, the Vail Town Council hereby finds and determines as follows: a. The Application is consistent with the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and compatible with the development objectives of the Town; 1 9/28/2017 C: I USERSI CNEUBECKER. VAILGOV. 0001APPDATAI LOCALI MICROSOFTI WINDOWSIINETCACHEI CONTENT.OUTLOOKI MW 121 DFTI E AST VAIL WORKFORCE REZONE-0098217.DOCX October 3, 2017 - Page 44 of 50 b. The Application is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and c. The Application promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. Section 2. Based on the foregoing findings and pursuant to Section 12-3-7 of the Vail Town Code, Lot 1 of the East Vail Workforce Housing Subdivision is hereby rezoned from Two -Family Residential (R) District to the Housing (H) District, and Tract A of the East Vail Workforce Housing Subdivision is hereby rezoned from Two -Family Residential (R) District to Natural Area Preservation (NAP) District. The rezoning approved herein shall constitute a zone district boundary amendment under Section 12-3-7 of the Vail Town Code, and the Town's official zoning map shall be updated accordingly. Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. Section 5. The amendment of any provision of the Vail Town Code, as provided in this ordinance, shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. Section 7. This ordinance shall take effect upon the filing of the Final Plat with the Eagle County Clerk and Recorder. 2 9/28/2017 C: I USERSI CNEUBECKER. VAILGOV. 0001 APPDATAI LOCAL I MI CROSOFTI WINDOWSII NETCACHEI CONTENT. OUTLOOKI MW 121 DFT E AST VAIL WORKFORCE REZONE-0098217.DOCX October 3, 2017 - Page 45 of 50 INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 19th day of September, 2017 and a public hearing for second reading of this Ordinance is set for the 3rd day of October, 2017, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 3rd day of October, 2017. ATTEST: Patty McKenny, Town Clerk 3 Dave Chapin, Mayor 9/28/2017 C: I USERSI CNEUBECKER. VAILGOV. 0001 APPDATAI LOCAL I MI CROSOFTI WINDOWSII NETCACHEI CONTENT. OUTLOOKI MW 121 DFT E AST VAIL WORKFORCE REZONE-0098217.DOCX October 3, 2017 - Page 46 of 50 EXHIBIT A Legal Description of Vail Resorts Rezoning 3700 N. Frontage Road East Vail, Colorado 81657 A PART OF TRACT II OF BOOK 166, PAGE 61 NOW BEING ALL THAT PART OF THE SOUTH 1/2 SOUTHEAST 1/4 OF SECTION 2, TOWNSHIP 5 SOUTH, RANGE 80 WEST, 6TH P.M. LYING NORTH OF 1-70 AND PITKIN CREEK TOWNHOUSES RECEPTION NO. 190521. BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF SAID SECTION 2, FROM WHENCE THE EAST 1/16 OF SECTION 2 AND SECTION 11 BEARS N89°41'53"W, 1325.07' SAID LINE FORMING THE BASIS OF BEARINGS FOR THIS DESCRIPTION. THENCE N01 °51'14"E ALONG THE EAST LINE OF SAID SOUTH 1/2 OF THE SOUTHEAST 1/4 OF SECTION 2 A DISTANCE OF 398.97' TO THE TRUE POINT OF BEGINNING; THENCE ALONG THE NORTHERLY LINE OF SAID PITKIN CREEK TOWN HOUSES THE FOLLOWING TWO (2) COURSES; 1) N 60°00'00" W A DISTANCE OF 420.00'; 2) N 90°00'00" W A DISTANCE OF 339.75'; THENCE ALONG THE NORTHERLY RIGHT OF WAY OF SAID INTERSTATE HIGHWAY 70 THE FOLLOWING FIVE (5) COURSES; 1) N 02°32'29" W A DISTANCE OF 2.90'; 2) N 59°59'34" W A DISTANCE OF 478.70'; 3) N 65°42'12" W A DISTANCE OF 301.50'; 4) N 72°13'06" W A DISTANCE OF 613.90'; 5) N 55°43'36" W A DISTANCE OF 297.66' TO A POINT INTERSECTING THE NORTH LINE OF S1/2 SOUTHEAST 1/4 OF SECTION 2; THENCE S 88°09'34" E ALONG SAID NORTH LINE OF THE SOUTH 1/2 OF THE SOUTHEAST 1/4 OF SECTION 2 A DISTANCE OF 2253.37' TO A B.L.M. MONUMENT FOUND IN PLACE AT THE SOUTH 1/16 CORNER OF SECTIONS 1 AND 2; THENCE S 01°56'08" E ALONG THE EAST LINE OF SAID SOUTH 1/2 OF THE SOUTHEAST 1/4 OF SECTION 2 A DISTANCE OF 637.05' TO A B.L.M. MONUMENT FOUND IN PLACE AT THE ANGLE POINT OF SECTIONS 1 AND 2; THENCE S 01°51'14" W CONTINUING ALONG SAID EAST LINE OF SAID SOUTH 1/2 OF THE SOUTHEAST 1/4 OF SECTION 2 A DISTANCE OF 222.52' TO THE TRUE POINT OF BEGINNING. BEING 23.3 ACRES MORE OR LESS. 3 9/27/2017 S:ICOMMUNITY DEVELOPMENTIBOARDSITOWN COUNCILIORDINANCES1171ORDINANCE NO. 13 SERIES 2017, VAIL RESORTS EAST VAIL REZONI NG. DOCX October 3, 2017 - Page 47 of 50 E 0 PEAK LAND CONSULTANTS, INC. PEAK LAND SURVEYING, INC. 970-476-8644 FAX 970-476-8616 1000 LION'S RIDGE LOOP VAIL, CO 81657 LOT 3\LOT 2 AP1 S2 1995 FIN A!'I L PL A± T b1A S T VAIL W KF USING SUI JI VI I N PORTI I N OF THE SOUTH 1 /2 OF THE S 0 UTHE A ST 1 /4 OF SECTION 2, T 0 WNSHIP 5 SOUTH, NGE 0 WEST, OF THE 6TH P. TOWN OF A IL, COUNTY OF E GLE, ST A TE OF COLOR DO S88°09'34"E 16.88' MONUMENT TO CORNER PROPERTY 9 100' 0 100' 1047.54' 200' 1 SCALE 1"= _4FOUND 2.5" ALUMINUM POST _ WITH 3.25" ALUMINUM CAP FEET 100' LOT 1 5.397 ACRES ± U.S. FOREST SERVICE S88°09'34"E 2253.37' 0) „NICO 301 /itiTFRST (�gR�geCF Ro qac .. w40 ry ,y/ �O I,� / y, T \ OFA 4Vgy) S9 S9 FOUND CDOH ALUMINUM CAP FOUND BENT NO. 4 REBAR 1205.83' TRACT A 17.915 ACRES ± FOUND ALUMINUM CAP M&M - LS 2568 S89°43'38"W 327.92' FOUND CDOH ALUMINUM CAP FOUND ALUMINUM CAP LS 4551 BASIS OF BEARINGS S89°41'53"E 1325.07' (MEASURED) PITKIN CREEK TOWN HOUSES RECEPTION NO. 190521 S01 °56'08"W /S1/16 S2 S1 984 U.S. FOREST SERVICE AP T5S R8OW S2 S1 FOUND ALUMINUM CAP M&M - LS 2568 1984 TRUE POINT OF BEGINNING T5S R8OW S2 S1 S11 S12 1984_2 DRAWN: KPJ REVIEWED: DATE: 08/28/17 PLC JOB#: 2082 SHEET 2 OF 2 October 3, 2017 - Page 48 of 504 TOWN of vain TO: Planning and Environmental Commission FROM: Community Development Department DATE: September 11, 2017 Memorandum SUBJECT: A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of an unplatted parcel of land in the South 1/2, Southeast 1/4, of Section 2, Township 5, Range 80 West 6th Principal Meridian from Two -Family Residential (R) District to the Housing (H) District on the western portion of the site, and Natural Area Preservation (NAP) District on the eastern portion of the site, and setting forth details in regard thereto. The parcel is located at 3700 N. Frontage Road East, immediately north of Interstate 70 at the East Vail interchange (Exit 180), to the north and west of Pitkin Creek Townhomes/The Falls at Vail (3850 Fall Line Dr.). (PEC17-0039). Legal Description: See Attachment B Applicant: The Vail Corporation (aka Vail Resorts), represented by Mauriello Planning Group Planner: Chris Neubecker I. SUMMARY The Vail Corporation (aka Vail Resorts), represented by Mauriello Planning Group, is requesting a recommendation to the Vail Town Council for zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of an unplatted parcel of land from Two -Family Residential (R) District to the Housing (H) District on the western portion of the site, and Natural Area Preservation (NAP) District on the eastern portion of the site, and setting forth details in regard thereto. The proposed new zone districts are as follows: • Housing (H) District • Natural Area Preservation (NAP) 5.4 acres 17.9 acres October 3, 2017 - Page 49 of 50 The parcel of land is located immediately north of Interstate 70 at the East Vail interchange (Exit 180), to the north and west of Pitkin Creek Townhomes/The Falls at Vail (3850 Fall Line Dr.). The fundamental question for the Planning and Environmental Commission (PEC) to consider with this rezoning application is this: • Is this property, owned by Vail Resorts, an appropriate location for deed restricted employee housing in the Town of Vail? • If so, why is it appropriate? • If not, why is it not appropriate? Based upon Staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission continues this application to the meeting of September 25, 2017 for a final review in order to obtain independent reviews of the applicant's rockfall study and the wildlife assessment. The wildlife report is being analyzed by the Colorado Parks and Wildlife, and the rockfall study is being reviewed by the Colorado Geological Survey. • Colorado Parks and Wildlife — Comments expected the week of September 11th • Colorado Geological Survey — Comments expected by September 19th II. DESCRIPTION OF REQUEST The applicant is proposing to rezone the property from Two -Family Residential (R) District to Housing (H) District and Natural Area Preservation (NAP). The Housing District will allow the western 5.4 acres of the site to be developed for employee housing. Although not required at this time, a specific development plan has not been submitted to the Town. The Natural Area Preservation (NAP) District, if approved, will require that the eastern 17.9 acres remain in a mostly natural state. In the Natural Area Preservation (NAP) District the only permitted uses are Nature Preserves. Following are the permitted and conditional uses allowed in the Housing (H) District: Housing (H) District Permitted Uses: • Bicycle and pedestrian paths. • Communications antennas and appurtenant equipment. • Employee housing units, as further regulated by chapter 13 of this title. • Passive outdoor recreation areas, and open space. Housing (H) District Conditional Uses: • Commercial uses which are secondary and incidental (as determined by Town of Vail Page 2 October 3, 2017 - Page 50 of 50 the Planning and Environmental Commission) to the use of employee housing and specifically serving the needs of the residents of the development, and developed in conjunction with employee housing, in which case the following uses may be allowed subject to a conditional use permit: • Automated teller machines (ATMs) exterior to a building. • Banks and financial institutions. • Business offices and professional offices, as further regulated by section 12-16-7 of this title. • Child daycare facilities. • Eating and drinking establishments. • Funiculars and other similar conveyances. • Health clubs. • Personal services, including, but not limited to, Laundromats, beauty and barber shops, tailor shops, and similar services. • Retail stores and establishments. • Dwelling units (not employee housing units) subject to the following criteria to be evaluated by the Planning and Environmental Commission: • Dwelling units are created solely for the purpose of subsidizing employee housing on the property, and • Dwelling units are not the primary use of the property. The GRFA for dwelling units shall not exceed thirty percent (30%) of the total GRFA constructed on the property, and • Dwelling units are only created in conjunction with employee housing, and • Dwelling units are compatible with the proposed uses and buildings on the site and are compatible with buildings and uses on adjacent properties. • Outdoor patios. • Public and private schools. • Public buildings, grounds and facilities. • Public parks and recreational facilities. • Public utilities installations including transmission lines and appurtenant equipment. Following are the permitted and conditional uses allowed in the Natural Area Preservation (NAP) District: Permitted Uses: • Nature preserves Town of Vail Page 3 October 3, 2017 - Page 51 of 50 Conditional Uses: • Equestrian trails, used only to access national forest system lands. • Interpretive nature walks. • Parking, when used in conjunction with a permitted or conditional use. • Paved and unpaved, nonmotorized, bicycle paths and pedestrian walkways. • Picnic tables and informal seating areas. • Other uses customarily incidental and accessory to permitted or conditional uses and necessary for the operation thereof, with the exception of buildings The graphic below illustrates the existing and proposed zoning for the affected properties. East Vail Workforce Housing Parcel Rezoning Map Indicating the Existing and Proposed Zone District Boundaries Proposed Zoning: Huusing Zone District Proposed Zoning: Natural Araa Preservation District Subject parcel to be rezoned. currently zoned Two Family Residential August 17. 20t7 The proposed rezoning, which must be approved via ordinance by the Vail Town Council, will not take effect until the recordation of the final plats, creating Lot 1 and Tract A, of the East Vail Workforce Housing Subdivision have occurred with the Eagle County Clerk and Recorder. This condition will be included with any final ordinance relating to the rezoning. Town of Vail Page 4 October 3, 2017 - Page 52 of 50 Anticipated Review Schedule • September 11, 2017 — PEC review of Rezoning Application • September 25, 2017 — PEC review of Rezoning Application — Final Review • September 25, 2017 — PEC review of Subdivision Application — Final Review • October 3, 2017 — Town Council — First Reading of Ordinance — Rezoning Application • October 17, 2017 — Second Reading of Ordinance — Rezoning • TBD — PEC Review of a Development Plan (No Development Plan application has been submitted to the Town of Vail as of the date of this memo.) Note: Each of these meetings will include a public hearing process. III. BACKGROUND • On November 5, 1974 the subject property was annexed into the Town of Vail, via Ordinance No. 20, Series of 1974. This annexation included most of east Vail, and the Katsos Ranch area. On the annexation plat, the property is shown being owned by Vail Associates. • On December 2, 1974, the western and southern portion of subject property was zoned as Two -Family Residential (R) District, and the northeastern portion of the property was zoned Agricultural and Open Space (A) District via Ordinance No. 26, Series of 1974. • In 1976, the Town of Vail created a map called "Current Conditions — A Component of the Comprehensive Plan / An Inventory of Comprehensive Planning Decisions from 1968-1976", which indicated that the entire property was zoned Two -Family Residential (R). • The 1981 Official Zoning Map shows the property zoned Two -Family Residential (R) District. • On March 1, 1994, the Town of Vail adopted the 1994 Comprehensive Open Lands Plan, via Resolution No. 6, Series of 1994. The Open Lands Plan identified this site as Parcel 36, and indicated that the parcel was owned by the Colorado Department of Transportation (CDOT). The Plan recommended that the Town of Vail acquire Parcel 35 (an adjacent parcel owned by the U.S. Forest Service) in order to trade Parcel 35 to CDOT in exchange for Parcel 36. It is unclear why the Open Lands Plan indicated CDOT as the owner of Parcel 36 (this subject lot.) • On February 26, 2001, the Town Council adopted the Official Land Use Map, a component of the Town of Vail Land Use Plan, via Resolution 1, Series of 2001. The Land Use Map identified this parcel of land for open space use. The Town of Vail Page 5 October 3, 2017 - Page 53 of 50 applicant has indicated in the attached narrative that this designation was likely assigned because the parcel of land was believed at the time to be owned by CDOT, and was not known to be privately owned. • In 2016, as part of the update to the Comprehensive Open Lands Plan, the Town of Vail identified this parcel as likely being owned by Vail Resorts, but needing ownership confirmation. A title report has confirmed that the property is owned by Vail Resorts. IV. APPLICABLE PLANNING DOCUMENTS The Community Development Department believes that following provisions of the Vail 20/20 Strategic Action Plan, Vail Land Use Plan, 1994 Comprehensive Open Lands Plan, 2009 Environmental Sustainability Strategic Plan, Vail Housing 2027 Plan, and the Vail Town Code are relevant to the review of this proposal: Vail 20/20 Focus on the Future — Strategic Action Plan (in part) - The Vail 20/20 Strategic Action Plan is a visioning document that begins with a set of values that outline what is truly important to the community. The plan then details land use and development, parks and recreation, environment, housing, transportation, economy, community and public safety topics, including specific vision statements, long-term goals, and actions and strategies over the next 5 years to achieve those goals. LAND USE Goal #2: Land use and development decisions will address environmental sustainability as a priority of the community. • Work with public and non-profit partners to ensure that environmental issues within the town and region are being addressed. • Educate developers and applicants on how to incorporate environmental sustainability into projects. Goal #4: Provide for enough deed -restricted housing for at least 30 percent of the workforce through policies, regulations and publicly initiated development. • Address the zoning regulations to provide more incentives for developers to build employee housing units. ENVIRONMENTAL SUSTAINABILITY Goal #2: Energy Management in Buildings and Transportation: Reduce the town's 2007 baseline green house gas emissions. Town of Vail Page 6 October 3, 2017 - Page 54 of 50 • Support employee housing initiatives in order to reduce trips into Vail. Goal #3: Ecosystem: Improve the health and diversity of the forest and mountain ecosystem while recognizing the interdependence of the wildland urban interface (WUI) corridor within Vail. • Work with non-profit organizations and the Colorado Department of Wildlife to improve wildlife conditions. HOUSING Goal: The Town of Vail recognizes the need for housing as infrastructure that promotes community, reduces transit needs and keeps more employees living in the town, and will provide for enough deed -restricted housing for at least 30 percent of the workforce through policies, regulations and publicly initiated development. • Conduct inventory of all sites with development potential and pursue opportunities for acquiring undeveloped or underdeveloped properties. • Update the Vail Land Use Plan and identify more areas for employee housing. ECONOMY Goal #3: Maintain a town -wide workforce in which at least 30 percent of people who work in Vail also live in Vail. • Support the local economy by working with the business community to address future workforce housing needs as they relate to business in Vail. Vail Land Use Plan (in part) — The Land Use Plan is not intended to be regulatory in nature but is intended to provide a general framework to guide decision making. One specific measure used to implement the recommendations of the Land Use Plan includes amendments to the Official Zoning Map. Other measures include changes to ordinances and regulations or policies adopted by the Town. Chapter 11- Land Use Plan Goals / Policies (in part) 1. General Growth/Development 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2. The quality of the environment including air, water and other natural Town of Vail Page 7 October 3, 2017 - Page 55 of 50 resources should be protected as the Town grows. 1.6. Development proposals on the hillsides should be evaluated on a case by case basis. Limited development may be permitted for some low intensity uses in areas that are not highly visible from the Valley floor. New projects should be carefully controlled and developed with sensitivity to the environment. 1.7. New subdivisions should not be permitted in high geologic hazard areas. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas). 5. Residential 5.1. Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 5.3. Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with appropriate restrictions. 5.4. Residential growth should keep pace with the market place demands for a full range of housing types. 5.5. The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. Chapter IV — Existing Land Use A. Residential 1. Single Family Detached / Two Family — includes single family and duplex units, at a density of less than 3 units per acre. 2. Multi -family Medium Density — includes Townhomes, row houses, condominiums, and cluster housing when individual units are not detached. Densities range from 3 to 18 dwelling units per acre. 3. Multi -family High Density — includes apartments and condominiums at densities of over 18 dwelling units per acre. G. Open Space Includes greenbelts, stream corridors, drainageways and other areas which function as passive open space. Town of Vail Page 8 October 3, 2017 - Page 56 of 50 J. Vacant / Unplatted Includes all undeveloped lands that are unsubdivided, including National Forest lands administered by the Forest Service, as well as private holdings within the present municipal boundaries. Vail Housing 2027 — A Strategic Plan for Maintaining and Sustaining Community through the Creation and Support of Resident Housing in Vail Ten Year Goal: "The Town of Vail will acquire 1,000 additional resident housing unit deed restrictions by the year 2027." Vision: We envision Vail as a diverse, resilient, inclusive, vibrant and sustainable mountain resort community where year-round residents are afforded the opportunity to live and thrive. We take a holistic approach to maintaining community, with continuous improvement to our social, environmental, and economic well being. We create housing solutions by recognizing and capitalizing on our unique position as North America's premier international mountain resort community in order to provide the highest quality of service to our guests, attract citizens of excellence and foster their ability to live, work, and play in Vail throughout their lives. Our strategic solutions and actions result in the retention of existing homes, creation of new and diverse housing infrastructure, and collaboration with community partners. For Vail, no problem is insurmountable. With a consistent, community -driven purpose and an entrepreneurial spirit, Vail will lead the industry in innovative housing solutions for the 21st century. The Town is well positioned financially to undertake this significant challenge. Mission: Maintaining and Sustaining Community "We create, provide, and retain high quality, affordable, and diverse housing opportunities for Vail residents to support a sustainable year round economy and build a vibrant, inclusive and resilient community. We do this through acquiring deed restrictions on homes so that our residents have a place to live in Vail." Policy Statement - Resident Housing as Infrastructure "We acknowledge that the acquisition of deed restrictions on homes for Vail residents is critical to maintaining community. Therefore, we ensure an adequate supply and availability of homes for residents and recognize housing as infrastructure in the Town of Vail; a community support system not unlike roads, bridges, water and sewer systems, fire, police, and other services of the municipal government." Town of Vail Page 9 October 3, 2017 - Page 57 of 50 2009 Environmental Sustainability Strategic Plan — The purpose of this plan is to define a strategy that consists of measurable goals, objectives, and actions that will help the Town coordinate efforts to achieve the environmental vision of the community. Goal #2 — Energy Efficiency: Reduce the Town of Vail municipal and community energy use by 20% below 2006 levels by 2020, in order to effectively reduce the Town's contribution to greenhouse gas emissions and impact on global climate change. Goal #3 — Ecosystem Health: Ensure that the natural environment, specifically air and water quality, water quantity, land use and habitat are maintained to current or improved levels of biological health. Goal #6 — Transportation — Reduce the environmental impact of transportation by supporting efforts within the Eagle Valley to decrease total Vehicle Miles Traveled (VMT) by commuters and guests by 20% by 2020. Vail Town Code — Zoning Regulations - These sections are included to provide the Commission with an understanding of the permitted and conditional uses in the Housing (H) District and the Natural Area Preservation (NAP) District, as well as the development standards and review process for any development in these districts. Title 12, Chapter 6, Article l: Housing 12-61-1: PURPOSE: The housing district is intended to provide adequate sites for employee housing which, because of the nature and characteristics of employee housing, cannot be adequately regulated by the development standards prescribed for other residential zone districts. It is necessary in this zone district to provide development standards specifically prescribed for each development proposal or project to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. Certain nonresidential uses are allowed as conditional uses, which are intended to be incidental and secondary to the residential uses of the district. The housing district is intended to ensure that employee housing permitted in the zone district is appropriately located and designed to meet the needs of residents of Vail, to harmonize with surrounding uses, and to ensure adequate light, air, open spaces, and other amenities appropriate to the allowed types of uses. 12-61-2: PERMITTED USES: The following uses shall be permitted in the H district: Bicycle and pedestrian paths. Town of Vail Page 10 October 3, 2017 - Page 58 of 50 Communications antennas and appurtenant equipment. Employee housing units, as further regulated by chapter 13 of this title. Passive outdoor recreation areas, and open space. 12-61-3: CONDITIONAL USES: The following conditional uses shall be permitted in the H district, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title: Commercial uses which are secondary and incidental (as determined by the planning and environmental commission) to the use of employee housing and specifically serving the needs of the residents of the development, and developed in conjunction with employee housing, in which case the following uses may be allowed subject to a conditional use permit: Automated teller machines (ATMs) exterior to a building. Banks and financial institutions. Business offices and professional offices, as further regulated by section 12-16-7 of this title. Child daycare facilities. Eating and drinking establishments. Funiculars and other similar conveyances. Health clubs. Personal services, including, but not limited to, Laundromats, beauty and barber shops, tailor shops, and similar services. Retail stores and establishments. Dwelling units (not employee housing units) subject to the following criteria to be evaluated by the planning and environmental commission: A. Dwelling units are created solely for the purpose of subsidizing employee housing on the property, and 8. Dwelling units are not the primary use of the property. The GRFA for dwelling units shall not exceed thirty percent (30%) of the total GRFA constructed on the Town of Vail Page 11 October 3, 2017 - Page 59 of 50 property, and C. Dwelling units are only created in conjunction with employee housing, and D. Dwelling units are compatible with the proposed uses and buildings on the site and are compatible with buildings and uses on adjacent properties. Outdoor patios. Public and private schools. Public buildings, grounds and facilities. Public parks and recreational facilities. Public utilities installations including transmission lines and appurtenant equipment. 12-61-4: ACCESSORY USES: The following accessory uses shall be permitted in the H district: Home occupations, subject to issuance of a home occupation permit in accordance with the provisions of section 12-14-12 of this title. Minor arcades. Private greenhouses, toolsheds, playhouses, attached garages or carports, swimming pools, or recreation facilities customarily incidental to permitted residential uses. Other uses customarily incidental and accessory to permitted or conditional uses, and necessary for the operation thereof. 12-61-5: SETBACKS: The setbacks in this district shall be twenty feet (20') from the perimeter of the zone district. At the discretion of the planning and environmental commission, variations to the setback standards may be approved during the review of a development plan subject to the applicant demonstrating compliance with the following criteria: A. Proposed building setbacks provide necessary separation between buildings and riparian areas, geologically sensitive areas and other environmentally sensitive areas. B. Proposed building setbacks will provide adequate availability of light, air and Town of Vail Page 12 October 3, 2017 - Page 60 of 50 open space. C. Proposed building setbacks will provide a compatible relationship with buildings and uses on adjacent properties. D. Proposed building setbacks will result in creative design solutions or other public benefits that could not otherwise be achieved by conformance with prescribed setback standards. Variations to the twenty foot (20') setback shall not be allowed on property lines adjacent to HR, SFR, R, PS, and RC zoned properties, unless a variance is approved by the planning and environmental commission pursuant to chapter 17 of this title. 12-61-6: SITE COVERAGE: Site coverage shall not exceed fifty five percent (55%) of the total site area. At the discretion of the planning and environmental commission, site coverage may be increased if seventy five percent (75%) of the required parking spaces are underground or enclosed, thus reducing the impacts of surface paving provided within a development, and that the minimum landscape area requirement is met. 12-61-7: LANDSCAPING AND SITE DEVELOPMENT: At least thirty percent (30%) of the total site area shall be landscaped. The minimum width and length of any area qualifying as landscaping shall be fifteen feet (15') with a minimum area not less than three hundred (300) square feet. 12-61-8: PARKING AND LOADING: Off street parking shall be provided in accordance with chapter 10 of this title. No parking or loading area shall be located within any required setback area. At the discretion of the planning and environmental commission, variations to the parking standards outlined in chapter 10 of this title may be approved during the review of a development plan subject to a parking management plan. The parking management plan shall be approved by the planning and environmental commission and shall provide for a reduction in the parking requirements based on a demonstrated need for fewer parking spaces than chapter 10 of this title would require. For example, a demonstrated need for a reduction in the required parking could include: A. Proximity or availability of alternative modes of transportation including, but not limited to, public transit or shuttle services. B. A limitation placed in the deed restrictions limiting the number of cars for each Town of Vail Page 13 October 3, 2017 - Page 61 of 50 unit. C. A demonstrated permanent program including, but not limited to, rideshare programs, carshare programs, shuttle service, or staggered work shifts. 12-61-9: LOCATION OF BUSINESS ACTIVITY: A. Limitation; Exception: All conditional uses in section 12-61-3 of this article shall be operated and conducted entirely within a building, except for permitted loading areas and such activities as may be specifically authorized to be unenclosed by a conditional use permit and the outdoor display of goods. 8. Outdoor Display Areas: The area to be used for outdoor display must be located directly in front of the establishment displaying the goods and entirely upon the establishment's own property. Sidewalks, building entrances and exits, driveways and streets shall not be obstructed by outdoor display. 12-61-10: OTHER DEVELOPMENT STANDARDS: A. Prescribed By Planning And Environmental Commission: In the H district, development standards in each of the following categories shall be as proposed by the applicant, as prescribed by the planning and environmental commission, and as adopted on the approved development plan: 1. Lot area and site dimensions. 2. Building height. 3. Density control (including gross residential floor area). 12-61-11: DEVELOPMENT PLAN REQUIRED: A. Compatibility With Intent: To ensure the unified development, the protection of the natural environment, the compatibility with the surrounding area and to assure that development in the housing district will meet the intent of the zone district, an approved development plan shall be required. B. Plan Process And Procedures: The proposed development plan shall be in accordance with section 12-61-12 of this article and shall be submitted by the developer to the administrator, who shall refer it to the planning and environmental commission, which shall consider the plan at a regularly scheduled meeting. C. Hearing: The public hearing before the planning and environmental commission shall be held in accordance with section 12-3-6 of this title. The planning and environmental commission may approve the application as submitted, approve the application with conditions or modifications, or deny the application. The decision of the planning and environmental commission may be appealed to the town council in accordance with section 12-3-3 of this title. Town of Vail Page 14 October 3, 2017 - Page 62 of 50 D. Plan As Guide: The approved development plan shall be used as the principal guide for all development within the housing district. E. Amendment Process: Amendments to the approved development plan will be considered in accordance with the provisions of section 12-9A-10 of this title. F. Design Review Board Approval Required: The development plan and any subsequent amendments thereto shall require the approval of the design review board in accordance with the applicable provisions of chapter 11 of this title prior to the commencement of site preparation. 12-61-12: DEVELOPMENT PLAN CONTENTS: The administrator shall establish the submittal requirements for a development plan application. A complete list of the submittal requirements shall be maintained by the administrator and filed in the department of community development. Certain submittal requirements may be waived and/or modified by the administrator and/or the reviewing body if it is demonstrated by the applicant that the information and materials required are not relevant to the proposed development or applicable to the planning documents that comprise the Vail comprehensive plan. The administrator and/or the reviewing body may require the submission of additional plans, drawings, specifications, samples and other materials if deemed necessary to properly evaluate the proposal. 12-61-13: DEVELOPMENT STANDARDS/CRITERIA FOR EVALUATION: The following criteria shall be used as the principal means for evaluating a proposed development plan. It shall be the burden of the applicant to demonstrate that the proposed development plan complies with all applicable design criteria. A. Building design with respect to architecture, character, scale, massing and orientation is compatible with the site, adjacent properties and the surrounding neighborhood. B. Buildings, improvements, uses and activities are designed and located to produce a functional development plan responsive to the site, the surrounding neighborhood and uses, and the community as a whole. C. Open space and landscaping are both functional and aesthetic, are designed to preserve and enhance the natural features of the site, maximize opportunities for access and use by the public, provide adequate buffering between the proposed uses and surrounding properties, and, when possible, are integrated with existing open space and recreation areas. Town of Vail Page 15 October 3, 2017 - Page 63 of 50 D. A pedestrian and vehicular circulation system is designed to provide safe, efficient and aesthetically pleasing circulation to the site and throughout the development. E. Environmental impacts resulting from the proposal have been identified in the project's environmental impact report, if not waived, and all necessary mitigating measures are implemented as a part of the proposed development plan. F. Compliance with the Vail comprehensive plan and other applicable plans. Title 12, Chapter 8, Article C — Natural Area Preservation 12-8C-1: PURPOSE: The natural area preservation district is designed to provide areas which, because of their environmentally sensitive nature or natural beauty, shall be protected from encroachment by any building or other improvement, other than those listed in section 12-8C-2 of this article. The natural area preservation district is intended to ensure that designated lands remain in their natural state, including reclaimed areas, by protecting such areas from development and preserving open space. The natural area preservation district includes lands having valuable wildlife habitat, exceptional aesthetic or flood control value, wetlands, riparian areas and areas with significant environmental constraints. Protecting sensitive natural areas is important for maintaining water quality and aquatic habitat, preserving wildlife habitat, flood control, protecting view corridors, minimizing the risk from hazard areas, and protecting the natural character of Vail which is so vital to the town's tourist economy. The intent shall not preclude improvement of the natural environment by the removal of noxious weeds, deadfall where necessary to protect public safety or similar compatible improvements. 12-8C-2: PERMITTED USES: The following shall be permitted uses in the NAP district: Nature preserves. 12-8C-3: CONDITIONAL USES: The following conditional uses shall be permitted in the NAP district, subject to the issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title: Equestrian trails, used only to access national forest system lands. Town of Vail Page 16 October 3, 2017 - Page 64 of 50 Interpretive nature walks. Parking, when used in conjunction with a permitted or conditional use. Paved and unpaved, nonmotorized, bicycle paths and pedestrian walkways. Picnic tables and informal seating areas. Other uses customarily incidental and accessory to permitted or conditional uses and necessary for the operation thereof, with the exception of buildings. 12-8C-4: ACCESSORY USES: Not applicable in the NAP district. 12-8C-5: DEVELOPMENT STANDARDS: Not applicable in the NAP district. 12-8C-6: PARKING AND LOADING: Parking and loading requirements will be determined by the planning and environmental commission during the review of conditional use requests in accordance with the provisions of chapter 16 of this title. 12-8C-7: ADDITIONAL DEVELOPMENT STANDARDS: Additional regulations pertaining to site development standards and the development of land in the natural area preservation district are found in chapter 14, "Supplemental Regulations", of this title. V. SITE ANALYSIS Address: 3700 N. Frontage Road East Legal Description: Unplatted (See Attachment B for legal description) Lot Size: 23.3 acres (1,015,470 square feet) Existing Zoning: Two -Family Residential (R) Proposed Zoning: Housing (H) District (West 5.4 acres) Natural Area Preservation (NAP) District (East 17.9 acres) Land Use Plan Designation: Open Space Current Land Use: Undeveloped Anticipated Future Land Use: Employee Housing and Open Space Geological Hazards: Steep Slopes; Rock Fall (High Severity); Town of Vail Page 17 October 3, 2017 - Page 65 of 50 VI. SURROUNDING LAND USES AND ZONING Falls Bus Stop 0 200 400 800 1,200 POT CbeK PaA ng Center o ` ,DX C G a ' 5S t Do -(.42 RP VII. REVIEW CRITERIA Before acting on an application for a zone district boundary amendment, the planning and environmental commission and town council shall consider the following factors with respect to the requested zone district boundary amendment: 1. The extent to which the zone district amendments are consistent with all the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town. The development objectives for the community as identified in the Vail 20/20 Strategic Action Plan, Land Use Plan, Environmental Sustainability Strategic Plan, and the Vail Town of Vail Page 18 October 3, 2017 - Page 66 of 50 Existing Use Zoning District North: US Forest Service None South: 1-70 Interchange/Townhomes None/Residential Cluster (RC) East: US Forest Service None West: 1-70 Interchange/Memorial Park None/Natural Area Preservation (NAP) Falls Bus Stop 0 200 400 800 1,200 POT CbeK PaA ng Center o ` ,DX C G a ' 5S t Do -(.42 RP VII. REVIEW CRITERIA Before acting on an application for a zone district boundary amendment, the planning and environmental commission and town council shall consider the following factors with respect to the requested zone district boundary amendment: 1. The extent to which the zone district amendments are consistent with all the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town. The development objectives for the community as identified in the Vail 20/20 Strategic Action Plan, Land Use Plan, Environmental Sustainability Strategic Plan, and the Vail Town of Vail Page 18 October 3, 2017 - Page 66 of 50 Housing 2027 Plan are to: • Continue to manage growth through infill development with high quality residential, commercial and recreation uses that maintain the quality, character and diversity of the town. • Support the development of employee housing to support the local economy, and reduce the environmental impacts of transportation. • Provide enough deed restricted employee housing for at least 30% of the workforce. • Protect the natural environment and be a leader in environmental sustainability. • Reduce total Vehicle Miles Travelled (VMT) by commuters and guests by 20% by 2020. • Maintain and improve the water quality of Gore Creek. • Create an integrated transportation system catered to the needs of residents, guests and employees. • Minimize the environmental impact of the transportation system on the town and region. • Build a year-round economy by growing the summer economy. The applicable elements of the Town's adopted goals, objectives and policies outlined in the Vail comprehensive plan relevant to this application fall into two main categories: Housing and Environmental Sustainability. (The Town's Land Use map indicates this desired use for this parcel as open space, and is discussed in Criteria #7 below.) The applicant is proposing to address each of these issues as part of the proposed rezoning, and as a result, to implement a number of community goals as identified in the Vail comprehensive plan. Specifically, the rezoning will help to provide additional sites within the Town for employee housing, and also ensure that a large portion of the site is preserved in a natural state. The rezoning will help to implement several community goals identified in the Land Use Plan and the 20/20 Action Plan, as mentioned above in Section IV. Thoughtful consideration should be given to how this site is developed to minimize impacts to wildlife in the area. There will be impacts to wildlife; the question then becomes, how can these impacts be reduced? Wildlife issues that must be considered on this site include habitat for Bighorn sheep, elk, and black bear. The area surrounding this property has also been identified as a peregrine falcon nesting area, although the nesting area is primarily to the south of 1-70. A Bighorn sheep migration pattern has been identified on the property by Colorado Parks and Wildlife, and the area (including portions of the applicant's property), is identified as Bighorn sheep winter range. The applicant's property is also within a black bear summer concentration area, and is likely also elk winter range, as identified in the attached wildlife assessment letter from Western Ecosystems, Inc. (Attachment E.) Town of Vail Page 19 October 3, 2017 - Page 67 of 50 Potential negative impacts to wildlife are not directly a result of the rezoning, but rather from the development of this site. Any impacts to the site should be reduced by clustering the development on one portion of the site, while leaving the rest of the site open and undeveloped. The Housing (H) District is proposed on only 23% of the site. The site is currently zoned Two -Family Residential (R), and can be developed under the current zoning, however, a subdivision application and public hearing would be required to subdivide the property into individual development lots. The potential impact of a more dispersed development pattern, which is possible with the existing zoning, may be greater than a more clustered development on only a small portion of the property. By rezoning the property to Housing (H) District, the future development of the site will be primarily employee housing (or other permitted or conditional uses) and will require a detailed development plan and a public hearing with the Planning and Environmental Commission. Other permitted uses in the Housing (H) District include bicycle and pedestrian paths; communications antennas and appurtenant equipment; and passive outdoor recreation areas, and open space. Staff finds this criterion to be partially met. Employee housing provides community benefits and will address a significant community priority. Development on the site may impact wildlife, and mitigation measures will be required with the development plan. 2. The extent to which the zone district amendments are suitable with the existing and potential land uses on the site and existing and potential surrounding land uses as set out in the town's adopted planning documents. The zone district boundary amendments are suitable with the existing and proposed land uses on the sites and the existing and potential surrounding land uses. The proposed zoning as Housing (H) District is a residential use, and is compatible with other nearby residential uses. The nearest development to this site is the existing Pitkin Creek Townhomes (formerly The Falls at Vail), to the southeast. Pitkin Creek Townhomes are over 470 feet from the eastern boundary of the proposed Housing (H) District. Other nearby significant developments include the Booth Falls neighborhood to the east (1,345 feet), and east Vail neighborhoods to the south and east along Bighorn Road. Therefore, rezoning and development on the western 5.4 acres of the property should not conflict with the existing or potential uses on the site or with existing and potential surrounding land uses, except for potential impacts to wildlife. The property is less than 1/2 mile to the Pitkin Creek Park shopping center, which is also on the town bus route. . While the rezoning increases the opportunity for density on the site, the zone district amendment does not conflict with existing or potential uses on the site, or with existing and potential surrounding land uses as set out in the town's adopted planning documents. Town of Vail Page 20 October 3, 2017 - Page 68 of 50 The rezoning of the eastern 17.9 acres of the subject property to Natural Area Preservation (NAP) is consistent with the undeveloped U.S. Forest Service land to the north and east. There are also large parcels of land to the northwest in the Booth Falls area, and across 1-70 that are open space, owned by the Town of Vail. Staff finds this criterion to be met. 3. The extent to which the zone district amendments present a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives. The proposed zone district amendments address several community objectives, including employee housing and infill development that is served by transit and existing utilities. As a residential use, the proposed Housing (H) District is compatible with its nearby residential neighbors. Also, by zoning a portion of the site as Natural Area Preservation (NAP), a large portion of the site will also be maintained as habitat for protection of wildlife. Of the total winter range and sever winter rage Bighorn sheep, approximately 1.2% is overlapping the subject parcel. As a result, the proposed rezoning appears to present a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives. The challenge with this application is to balance competing community objectives. Development and wildlife do not need to be mutually exclusive to be successful. Mitigation of the impacts of development will be required, but can only be addressed when a site specific development plan has been created. At that time, specific mitigation measures may be considered. For example, outdoor lighting, trash, dogs and other potential impacts from development will be considered as part of the development plan. Each of the proposed uses is supported by municipal development objectives. The primary benefits of the rezoning result in two community benefits that independently are desirable, but which may result in impacts that need mitigation. In other locations in town, the Housing (H) District is immediately adjacent to the Natural Area Preservation (NAP) District including the Middle Creek employee housing development which is adjacent to Natural Area Preservation (NAP) District, and portions of Lionshead, which are adjacent to designated open space. Staff asks the Planning and Environmental Commission to determine if this criterion is met. • If this criterion is not met, what aspect of the proposed rezoning does not met this criterion? • What additional information, if any, is needed to make a decision on this objective? Town of Vail Page 21 October 3, 2017 - Page 69 of 50 4. The extent to which the zone district amendments provide for the growth of an orderly viable community and does not constitute spot zoning as the amendment serves the best interests of the community as a whole. The proposed zone district amendments provide for the growth of an orderly viable community by establishing sites for employee housing in locations near existing infrastructure, including existing roads, utilities, and bus service. The amendment does not constitute spot zoning as it is compatible with and supportive of adjacent land uses and serves the best interest of the community, and is supported by several community goals identified in the comprehensive plan. The property is also already zoned for residential uses. Rezoning the western 5.4 acres of the site to Housing (H) District is compatible with the community goals of establishing sites for employee housing within the Town in locations served by transit. The property is an infill development site, and the proposal would not expand the Town boundary. Furthermore, the site is well served by existing utilities, existing roads, and by the existing Town of Vail free bus system. Alternatively, the site is currently zoned for residential use (although not shown on the Official Zoning Map). Based on existing zoning of Two Family Residential (R), the property could be developed with 10 — 15 duplex lots (each lot a minimum of 15,000 square feet.), or up to 30 additional dwelling units, plus an additional 10-15 employee housing units (1 EHU per lot). For comparison purposes, the Spraddle Creek subdivision a similar development on steep slopes that was developed with single family homes adjacent to open space and U.S. Forest Service property. This 14 lot subdivision spreads out the development on the hillside, with a serpentine roadway, and provides only one employee housing. The PEC should consider what development pattern is preferred, and if clustered employee housing is a more suitable use for this land than a more spread out, single family or two-family residential development. The proposed rezoning on the eastern portion of the site to Natural Area Preservation (NAP) is consistent with the current Land Use designation as Open Space, and is consistent with the adjacent property owned by the U.S. Forest Service. The Community Development Department finds that rezoning the western part of the property to Housing (H) District, and maintaining the eastern 17.9 acres as Natural Area Preservation (NAP) District, meets several community goals. The rezoning would serve the community as a whole by creating sites for employee housing, restricting development on the steepest portion of the site, maintaining a large area of protected land, and ensure that the future development plan goes through a public hearing process. Staff finds this criterion to be met. Town of Vail Page 22 October 3, 2017 - Page 70 of 50 5. The extent to which the zone district amendments result in adverse or beneficial impacts on the natural environment, including, but not limited to, water quality, air quality, noise, vegetation, riparian corridors, hillsides and other desirable natural features. The proposed rezoning will not directly result in adverse impacts to the natural environment. However, the future development of the site facilitated by the rezoning will have impacts on the vegetation of the site, and may have impacts on the wildlife in the vicinity. From an overall sustainability viewpoint, clustering the future development on less than 25% of the site, providing sites for employee housing within the limits of the town boundary, and maintaining the remainder of the site for nature preserves may have a net environmental benefit. Future developments on the rezoned parcels will be required to adhere to all applicable environmental standards during development review, construction and operation. Any future development in the Housing (H) District will also require review of a development plan by the Planning and Environmental Commission, as well as review of the design and landscaping plan by the Design Review Board. The development of employee housing units on this site may reduce traffic from employees driving into town, if the residents relocate from other towns; thus development of employee housing could have a positive impact on the air quality. It could also have a negative impact on air quality as it may increase car traffic in town. The rezoning from Two -Family Residential (R) to Housing (R) will impact pedestrian and vehicular traffic and transit operations in the vicinity. Specifically, a high density housing development at this location will likely require the Town of Vail to increase frequency and or add a new express bus route to this location in order to accommodate the increased volume of transit ridership. The cost adding bus service is significant and should be recognized during the review of this rezoning. However, increased ridership could be viewed as positive, further reducing traffic and improving air quality through reduced vehicle miles travelled, and reducing impacts to existing parking lots in the core of town. Other traffic considerations include the likely need for turn lanes into the development and connecting pedestrian paths to the east and west. In addition, a large portion of the site (17.9 acres or 76.8% of the site), is proposed to be zoning Natural Area Preservation (NAP), which is the most restrictive zoning in the Town of Vail. This zone district will ensure that over 3/4 of the site is protected from future development, which is greater protection than currently exists on the site as zoned Two -Family Residential (R) District. Staff finds this criterion to be met by the creation of the Natural Area Preservation (NAP) District, but that the rezoning of a portion of the site to Housing (H) may have potential future impacts on the natural environment, including wildlife. Town of Vail Page 23 October 3, 2017 - Page 71 of 50 6. The extent to which the zone district amendments are consistent with the purpose statement of the proposed zone district. The proposed rezonings are consistent with the purpose statement of the Housing (H) District and the Natural Area Preservation (NAP) Districts and future developments on theses sites will also be required to be compatible with its intent. Housing Section 12-61-1 PURPOSE The housing district is intended to provide adequate sites for employee housing which, because of the nature and characteristics of employee housing, cannot be adequately regulated by the development standards prescribed for other residential zone districts. It is necessary in this zone district to provide development standards specifically prescribed for each development proposal or project to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. Certain nonresidential uses are allowed as conditional uses, which are intended to be incidental and secondary to the residential uses of the district. The housing district is intended to ensure that employee housing permitted in the zone district is appropriately located and designed to meet the needs of residents of Vail, to harmonize with surrounding uses, and to ensure adequate light, air, open spaces, and other amenities appropriate to the allowed types of uses. Natural Area Preservation Section 12-8C-1 PURPOSE The natural area preservation district is designed to provide areas which, because of their environmentally sensitive nature or natural beauty, shall be protected from encroachment by any building or other improvement, other than those listed in section 12-8C-2 of this article. The natural area preservation district is intended to ensure that designated lands remain in their natural state, including reclaimed areas, by protecting such areas from development and preserving open space. The natural area preservation district includes lands having valuable wildlife habitat, exceptional aesthetic or flood control value, wetlands, riparian areas and areas with significant environmental constraints. Protecting sensitive natural areas is important for maintaining water quality and aquatic habitat, preserving wildlife habitat, flood control, protecting view corridors, minimizing the risk from hazard areas, and protecting the natural character of Vail which is so vital to the town's tourist economy. The intent shall not preclude improvement of the natural environment by the removal of noxious weeds, deadfall where necessary to protect public safety or similar compatible improvements Staff finds this criterion to be met. Town of Vail Page 24 October 3, 2017 - Page 72 of 50 7. The extent to which the zone district amendments demonstrate how conditions have changed since the zoning designation of the subject property was adopted and is no longer appropriate. The proposed zone district boundary amendment demonstrates how conditions have changed regarding the subject property. The Official Zoning Map currently shows the property as "Not Designated" for zoning purposes. The Community Development Department believes this current zoning designation on the map is in error and that the property is zoned Two -Family Residential (R), as explained in the Background in Section 111 above. Staff believes that the zoning designation was removed by mistake when the Town of Vail changed its mapping systems from paper to GIS (Geographic Information Systems). It is also suggested by the applicant that the designation of the property on the Town's Land Use Map as Open Space was a mistake, since the ownership of the property was assumed at the time to be CDOT, and not private property. A recent title commitment verifies the ownership. There is a possibility that the designation of open space in the Land Use Plan was based on the characteristic of the land, but this theory conflicts with the zoning as Two -Family Residential (R), which is more consistent with a land use of Low Density Residential. Staff finds this criterion to be met. 8. Such other factors and criteria as the commission and/or council deem applicable to the proposed rezonings. In addition to the considerations mentioned above, the Planning and Environmental Commission should consider the rock fall hazards of this area, and the recommendations in the attached Rockfall Hazard Study, Casare, Inc., dated June 19, 2017. The entire subject parcel is within a High Severity Rockfall area, and portions of the site are steep slopes of over forty percent (40%) grade. As of the date of publishing this memo, an independent review of the applicant's rockfall study is being performed the Colorado Geological Survey. The results of that review will not be available until September 19th Within the rockfall area, development is not restricted, but additional site specific geological investigation prepared by a professional geologist is required before a building permit will be issued, based upon a proposed development plan. The Casare, Inc. prepared Rockfall Hazard Study recommends the construction of a rockfall rigid wall barrier or wall at least twelve (12) feet in height. The development of structures is prohibited on slopes of forty percent (40%) or greater, except in the Single Family Residential (SFR), Two -Family Residential (R), Two -Family Primary Secondary (PS) zone districts. Rezoning the property from the Two -Family Town of Vail Page 25 October 3, 2017 - Page 73 of 50 Residential (R) District to Housing (H) and Natural Area Preservation (NAP) District will ensure that development does not happen on the existing steep slopes on the site. VIII. STAFF RECOMMENDATION The Community Development Department recognizes that this application and report have several significant community issues to be considered. We believe the applicant has presented a thorough application, including reports on wildlife and rockfall, as well as the significant community need for employee housing. As mentioned in the beginning of this memo, the fundamental question for the Planning and Environmental Commission to consider with this rezoning application is this: • Is this property, owned by Vail Resorts, an appropriate location for deed restricted employee housing in the Town of Vail? Before making a recommendation on this application, the Community Development Department would like to highlight important considerations: • The significant need and goal of providing sites for employee housing within the community. Vacant, undeveloped land to accommodate this need is rare within the Town of Vail. • A future development of employee housing on this site by the private sector will take a significant step forward toward the goal of providing 1,000 additional resident housing unit deed restrictions by the year 2027. • The site is located within several significant wildlife habitat areas, including habitat for Bighorn sheep, elk, Black bear, and peregrine falcon. • Rezoning of the site to Housing (H) and Natural Area Preservation (NAP) will not directly impact the wildlife in this area, but the future development of housing may have an impact. • The impact of future development cannot be quantified, nor can the mitigation measures be prescribed, until a site specific development plan has been provided. Whether or not this property is developed with employee housing units, or single family and duplex lots, mitigation of the impacts to wildlife and potential impacts from rockfall will need to be mitigated. Mitigation can not be determined until a specific development plan is developed. • A development plan for employee housing in the Housing (H) District will require a separate public hearing with the Planning and Environmental Commission. • The property is currently zoned Two -Family Residential (R) and has development rights. Rezoning the property will ensure that development happens on less than one fourth (1/4) of the site, and ensures that the future development plan will require public notice and a public hearing with the Planning and Environmental Commission. Town of Vail Page 26 October 3, 2017 - Page 74 of 50 The Community Development Department recommends the Planning and Environmental Commission continue this application to the September 25, 2017 meeting to allow for an independent review of the applicant's rockfall hazard study and wildlife report. Should the Planning and Environmental Commission determine that it has enough information to make a recommendation to the Town Council, and chooses to forward a recommendation of approval to the Vail Town Council for the zone district boundary amendments, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for zone district boundary amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to rezone an unplatted parcel of land in the South %, Southeast %, of Section 2, Township 5, Range 80 West 6th Principal Meridian located at 3700 N. Frontage Road East, from Two -Family Residential (R) District to the Housing (H) District on the western 5.4 acres, and a rezoning from Two -Family Residential (R) District to Natural Area Preservation (NAP) District on the eastern 17.9 acres, and setting forth details in regard thereto." Should the Planning and Environmental Commission choose to forward this recommendation of approval, the Community Development Department recommends the Commission makes the following findings: "Based upon the review of the criteria outlined in Sections VII of the Staff memorandum to the Planning and Environmental Commission dated September 11, 2017, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. That the amendments are consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town; and 2. That the amendments are compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and 3. That the amendments promote the health, safety, morals, and general welfare of the town and promote the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality." IX. ATTACHMENTS A. Vicinity Map B. Legal Description Town of Vail Page 27 October 3, 2017 - Page 75 of 50 C. Project Narrative, Mauriello Planning Group — August 17, 2017 D. Topography Maps, Peak Land Consultants, Inc. — February 27, 2017 and August 14, 2017 E. Wildlife Report, Western Ecosystems, Inc. — August 10, 2017 F. Rockfall Hazard Study, Cesare, Inc. — June 19, 2017 (Please use this link to access the Rockfall Hazard Study): http://www.vailgov.com/Portals/0/docs/studies/Geo%20Hazard%20Study,%20East%20VaiI%20Par cel%2006.19.17.pdf G. Public Comments Received by September 7, 2017 H. Subdivision Plat (For Reference Only - Not Part of this Application) Town of Vail Page 28 October 3, 2017 - Page 76 of 50 TOWN OF9 PLANNING AND ENVIRONMENTAL COMMISSION September 11,2017, 1:O0PM Vail Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 (Note: These are not the complete results of the meeting of September 11, 2017. This document contains only the results of the meeting that relate directly to the Vail Resorts application (PEC17-0039) to rezoning a parcel of land in East Vail. Please contact the Town of Vail Community Development Department if you would like to review other agenda items that were discussed during this meeting.) 3. A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of a parcel of land located at 3700 North Frontage Road East/Unplatted. The rezoning will change the Zone District from Two -Family Residential (R) district to Housing (H) district and Natural Area Preservation (NAP) district, and setting forth details in regard thereto. (PEC17- 0039) Applicant: The Vail Corporation (Vail Resorts), represented by Mauriello Planning Group Planner: Chris Neubecker Motion: Approve First: Stockmar Second: Kurz Vote: 6-0-0 Referencing a PowerPoint presentation, Neubecker introduced the project by summarizing the nature of the zoning request from Two -Family Residential (R) district to Housing (H) and Natural Area Preservation (NAP) districts. As the subject property is currently zoned Two -Family Residential (R), the entire site could be developed with two-family residences. The applicant is proposing to set aside a large portion of the site for Natural Area Preservation (NAP) to focus development on a smaller area of the western portion of the site. Neubecker described the location of the site, the relevant criteria for a rezoning, and the PEC's role in making a recommendation to the Town Council for a rezoning application. Neubecker discussed the relationship between the master plan / comprehensive plan, land use plan, and zoning ordinance. If the rezoning were approved, a development plan would need to be submitted and reviewed by the PEC prior to any development occurring. An environmental impact report would also be required at that time. Neubecker reviewed the anticipated timeline for the project. Rediker — Asked about the recommendation in the staff memo to continue the item until the next PEC meeting. Neubecker responded that information from Colorado Parks and Wildlife and Colorado Geological Survey was expected, but the departments will not provide comment without a specific development plan, and thus the PEC could approve today, if it meets the criteria. Rediker asked how many two-family residential lots would fit on the subject property as currently zoned. Neubecker replied approximately 10-15 lots, but the applicant will confirm. Rediker October 3, 2017 - Page 77 of 50 asked how many EHUs could be provided based on the size of the proposed Housing (H) district parcel. Neubecker stated that there is no limit and that the number of units is subject to PEC discretion and review of the development plan. The applicant's representative, Dominic Mauriello of Mauriello Planning Group, provided a PowerPoint presentation and introduced the rest of the applicant's team. Chris Jarnot, Vail Resorts, discussed the need for employee housing and Vail Resorts' commitment to developing new employee housing. Jarnot discussed how the proposal could help to achieve the goals and vision of the Vail Housing Strategic Plan. Mauriello described the process required for the proposal. The proposed rezoning and plat for the subdivision are the first step in the process. The Housing (H) district requires a development plan to be approved by the PEC. According to Mauriello, the Vail Local Housing Authority (VLHA) supports the request. Mauriello then described the location of the site and its proximity to other significant development and other key features within the town. The subject property has been owned by Vail Resorts since 1961 and was annexed into the town in 1975. There has been past confusion over ownership of the parcel that influenced town planning documents. Mauriello reviewed what is currently permitted on the parcel due to its two-family residential (R) zoning. Mauriello stated that approximately 10-15 lots, with 2-3 units per lot, could be established. Mauriello described the size of the two (2) proposed zone districts and where the proposed division line of the districts will be located. It is approximately 100' from the southeast corner of the proposed Housing (H) parcel to the nearest bus stop on the North Frontage Road. Mauriello reviewed the purpose of the Housing (H) district being for employee housing. A development plan would be required to be approved by the PEC prior to any development of the site. The PEC can determine density/number of units, GRFA, and building height. Setbacks, site coverage, and landscape are established within the development standards of the Housing (H) district. Mauriello also reviewed the uses permitted and associated standards for the Natural Area Preservation (NAP) district. Mauriello emphasized that they are not currently requesting anything that would constitute a vested right because there is no specific development plan at this point. He also emphasized that the proposal is not a "Development vs. No Development" scenario. Development will occur on this property, it is up to the PEC to determine the type of development. Mauriello referenced several housing studies and plans that have demonstrated a need for employee housing within the area. Mauriello stated that wildlife and rockfall hazard were environmental characteristics specifically review by consultants. The subject property is located within a high rockfall hazard area and has slopes greater than 40%. Although an environmental impact report is not yet required, the applicant performed a geologic hazard study. The study concluded that the rockfall hazard can be mitigated. A certified wildlife biologist, Rick Thompson, has also reviewed the proposal in regards to its potential impact on wildlife. Rick Thompson explained that the study focused on the four (4) species of greatest concern: bighorn sheep, elk, peregrine falcon, and black bear. Thompson explained the range of the bighorn sheep in the area and stated that the Bighorn sheep winter range overlaps the subject property. While development of the site would result in a further loss of winter habitat, the location of the subject property is in an area whose habitat October 3, 2017 - Page 78 of 50 effectiveness has been reduced by existing human disturbance and development. There should be a minimal impact on the bighorn sheep habitat area associated with the development of the Housing (H) parcel. Thompson stated that the situation for elk is similar to bighorn sheep. For peregrine falcons, there should be no meaningful impact to the nesting cliff above the subject property. In regards to black bear, Thompson stated that bears are currently using the property, especially to feed in late summer. The development of the subject property may impact the black bear population, but may be addressed through wildlife mitigation plan. Thompson concluded by stating that wildlife will be impacted by any development on the subject property and the question is which type of development would minimize said impact. It is his opinion that rezoning to the Housing (H) and Natural Area Preservation (NAP) districts would minimize any negative impact to wildlife. Mauriello reviewed the applicant's responses to the rezoning criteria, including: 1.) compliance with the Vail Land Use Plan, Comprehensive Open Lands Plan, Vail 20/20 Plan, and Employee Housing Strategic Plan, 2.) suitability with the existing and potential land uses on the site and surrounding land uses, 3.) a harmonious and convenient, workable relationship among land uses, 4.) orderly growth of a viable community that serves the best interests of the community as a whole, 5.) the ability to mitigate any adverse impacts on the natural environment, 6.) consistency with the purpose statements of the proposed zone districts, and 7.) the change in conditions since the original zoning designation warrant the proposed zone district changes. Kurz — Asked what factors went into the determination of the size of the two (2) proposed zone districts. Mauriello responded that the decision was made based on geography and topography. Stockmar — Asked if the property remained Two -Family Residential (R) and went through the proper process, the subject property could be fully developed with houses and roads? Mauriello confirmed. Hopkins opposed the statement based on her belief the steep slopes would limit the amount of development on the subject property. Mauriello stated that the Two -Family Residential (R) district does not restrict construction on steep slopes. In the Housing (H) district, development cannot occur on steep slopes. Hopkins — Asked Rick Thompson about mountain goats or mountain lions. Thompson responded that mountain goats do not descend that low in elevation and mountain lions range may cover the area. Rediker asked for clarification of the source of information in determining the range for bighorn sheep. Thompson stated he relies upon Colorado Parks and Wildlife map, which was updated in the fall of 2016. Lockman asked what the secondary impact may be of the development on wildlife. Thompson stated that there may be some reduction in range as wildlife stays further away from development beyond the area of the subject property. Pets and occupant behavior could also impact the wildlife. Rediker — Stated his belief that a lot of the questions from the public will pertain to what will happen on the site and asked if there is any intention to include a free market component of the development of the site. Mauriello responded that there is no intent, unless there was a creative idea as to how such development could be incorporated. Hopkins — Asked if the applicant is considering any commercial use. Mauriello responded that October 3, 2017 - Page 79 of 50 they are not considering commercial uses at this time, but a developer has not yet been selected. Perez — Asked if there is an estimate for a total number of employee housing units available. Mauriello responded that it is premature, but at minimum one could assume the same number of units that would be allowed by right under existing zoning. Rediker — Asked for clarification of the steep slopes on the subject property. Rediker opened the item for public comment. Julie Hansen, Board President, Falls at Vail — Concerned with the lack of a master plan for the east Vail area as there is development opportunity within the four corners of the Interstate -70 interchange. Asked if the Natural Area Preservation (NAP) district is a permanent designation. Expressed concern with flooding into the bus stop area. There are also moose in the area that were not addressed in the wildlife study. Bill Eggers — Is concerned about the impact on the Booth Falls neighborhood, which is already congested with traffic. Stated his belief that most of the people that support Vail Resorts' request live down valley. Expressed his displeasure with the amount of vehicles parked for the Booth Falls trail. Molly Morales, Vail Local Housing Authority — Expressed VLHA's support for the proposed rezoning. Dr. Penny Wilson — The Bald Mountain Road neighborhood is also impacted by the existing level of traffic congestion. Opposed to creating more traffic in the area. Disagreed with Thompson's statement that bighorn sheep do not come down to the North Frontage Road during the winter. Believes that the proposed rezoning may be the lesser of two (2) evils. Lauren Phillips, Vail Ski Patrol — Supports the rezoning of the property to allow for Vail Resorts' employees to be part of the community. Jeff Wiles — Believes something must be done to help keep employees in town or else Vail will no longer be a world class resort community. Alan Danson — Opposes the proposal due to the location of the proposal. Employee housing needs to be addressed, but not through this proposal. Suggests the town -owned property east of Solar Vail and west of Middle Creek be swapped with the subject property. Richard Leslie — Wants the PEC to deny the rezoning, but does not deny that employee housing is a town need. Believes that the applicant knows the number of units and building height that will be proposed. A development plan should be attached to any rezoning approval. Pam Stenmark — Is not necessarily against the rezoning or employee housing, but is concerned about approval without any development plan. Concerns about impacts on bus service and wildlife and the ability of the neighborhood to support a large development. Susan Bird — Is concerned that this proposal, if approved, will set a precedent for other areas of town. October 3, 2017 - Page 80 of 50 Alison Wadey, Vail Chamber & Business Association - Expressed the board's support for the rezoning. The serious discussion about housing is now. Don't kick this down the road just because its a hard decision. Mike Steimle — Mentioned his previous experience with rezoning with the Vail Mountain School. Feels threatened by employee housing to the east and west of his property and would like the subject property to remain as is. There are too many unknowns associated with this proposal. Lee Kuhlke — Opposes the proposal. East Vail's character is completely residential and this proposal would change that. Opposes another megastructure like those to the west of the subject property. Is concerned about setting a precedent for other areas in town. Pati Marsh — Opposes the proposal. Believes it is important to maintain the existing zoning. Does not deny the need for employee housing, but this is not a reasonable solution. Believes alternative locations exist that are better for employee housing. Kim Bell Williams, Eagle County Housing Director — Eagle County is short 4,500 homes. Expressed Eagle County's support for the proposal. Believes that it is important towards creating a sense of community. Carl Cocchiarella — Believes that there is a strong sense of community as evidenced by the turnout for the public hearing. Is concerned about the impact on wildlife. Suggested Ever Vail as a better location for employee housing. Mary McDougall, member of the VLHA — VLHA is fully vested in trying to create community and has been aggressive in trying to obtain employee housing because of the danger to the community that a lack of housing represents. Expressed the need for available land and a willing private partner to create employee housing. Supports the proposal. Joe Joyce — Employee housing is critical to the town, and the proposal is a benefit to the town and the people that live and work in town. Doug Scofield — Believes that this is an essential development for the town and is a step in the right direction. Bobby Lipnick — Supports the rezoning request. Acknowledges that people do not like employee housing in their backyard. The proposal will help with the survival of the community for the next 50 years. While there is no perfect solution to the housing problem, this is a commitment to workforce housing. Recommends the applicant consider a percentage of the development be market -rate housing. Feels it is important in creating a sense of community. Michael Hazard — Believes that should the request be approved, the PEC should strongly evaluate the potential character of any housing development to ensure that it creates a sense of community. Gina Grisafi — Discussed her experience with subdividing a lot and being told that her proposal would increase density too much. Asked why Vail Resorts should be allowed to do something to improve their financial position when she was not. Brian Eggleton — As a resident of Minturn that works year-round for Ski and Snowboard Club of Vail, he supports the proposal as it will provide more affordable and employee housing within October 3, 2017 - Page 81 of 50 the town. Approving the proposal would allow for more of a balance between mountain and resort community. Jason Plante — Is concerned about the impact on wildlife. Does not trust just the wildlife study in making a decision. Kirk Dwyer, Ski and Snowboard Club of Vail — Supports the proposal as employee housing is a necessity within the County. Zoning needs to adapt to the conditions and be able to house young professionals. Wolf Mueller — Believes Vail Resorts should increase their employee compensation so that employees can help solve the housing problem on their own. Becky Vickers — Discussed her experience commuting from Eagle -Vail to a job with Vail Resorts. Is concerned about the impact of the proposal on bighorn sheep. John Bailey — Is concerned about the impact on wildlife, but trusts the expert studies presented. Believes there are positives associated with the proposal and supports the proposal. Public comment was closed. Stockmar — Emphasized that there is no development plan associated with the rezoning request. Discussed the issue of the potential duplex or single-family development that could be built by right on the whole parcel versus a limited area of employee housing with the guarantee of a large area of open space. Any development would require a thorough review process as the next step. Kurz — Concurs with Commissioner Stockmar. Added that he lives in the neighborhood and is familiar with the issues. The affordable housing issue is critical to the long term survival of the community. Perez — Have to find a balance between wildlife preservation, addressing density concerns, and providing employee housing. Believes there is a transparency issue created by the applicant in not specifying the number of units proposed, building height, etc. Hopkins — Stated that she believes the process the applicant will have to go through in order to get any development approved will result in a benefit to the town. Lockman — Thanked the public for their input. In regards to the request, he concurs with Commissioner Stockmar that there is no specific project associated with this request and that the PEC will have the ability to control the specifics of the project as it moves forward. Believes that the proposal meets all of the criteria required for a rezoning request. Rediker — Thanked the public for their input and urged them to continue to be involved in PEC meetings. Concurred with Commissioners Stockmar, Lockman, and Kurz and believes the project complies with the rezoning criteria. Rediker cited specific ways in which the proposal meets said criteria. Understands the concerns regarding potential density and impact on wildlife and encourages the public to maintain their interest as the project moves forward to make sure these concerns are addressed. Agrees that it is odd that an applicant can request a rezoning without a development plan, but if that is a problem, it is up to the Town Council to change the rezoning procedures. October 3, 2017 - Page 82 of 50 Zone District Boundary Amendment Vail Resorts Parcel (3700 North Frontage Road East/Unplatted) e ris1 Feet C250100 This map was created by the Town of Vail Community Development Department. Use of this map should be for general purposes only. The Town of Vail does not warrant the accuracy of the information contained herein. (where shown, parcel line work is approximate) October 3, 2017 - Page 83 of 504 Last Modified: September 6, 2017 TOWN OF VAIL: From Alan S. Danson To the Vail PEC — September 6, 2017 I am writing to urge you to reject Vail Resorts (VR) request to rezone the East Vail Parcel (the Parcel) to allow workforce housing. I believe that the rezoning being requested by VR should be opposed for the following reasons. First, rezoning is the most resident -unfriendly thing that can be done by a Town authority. The neighborhood stretching from Bald Mountain Road through East Vail has been residential for the last 50 years. We need to turn out on September 11 to remind the PEC that we expect it to preserve the character of our neighborhood. We relied on the current zoning when we bought our homes, and that reliance should be respected. Second, the property is really unsuitable for development because it is prone to rockfall and mudslides. It is also valuable wildlife habitat, especially for Bighorn Sheep. Third, I am concerned about the potential density of any development that may occur if the rezoning is approved. It would be naive to think that VR will not ask the Town for the maximum density that its architects and land use planners think the 5.4 acres can sustain. Density and construction similar to Middle Creek, which I believe is what we can expect VR to ask for, would amount to another employee -only "ghetto" that has the potential for noise, traffic and "youthful activity" at all hours, in what is now a school zone and tranquil neighborhood. Also, I believe that the East Vail bus route, which is already overburdened during the ski season, could not reasonably be expanded to handle the additional traffic that a Middle Creek -style development would add. Also, the extra traffic on the frontage road would be a problem and safety issue for everyone, especially Vail Mountain School (VMS) parents dropping off and picking up children. Also, in the spring, summer and fall, the hiker traffic to Booth Falls trailhead, and traffic associated with soccer, lacrosse and other VMS events, is already a big problem, forcing parking on the frontage road. I believe that we would be courting accidents and endangering the lives of VMS school children if rezoning for employee housing were to be granted. Last, but certainly not least, please go take a look at the property that VR wants to rezone. It is an incredibly beautiful and pristine site that is the first thing that the visitor to Vail sees as he or she drives into the Valley from the East. The site should be preserved in perpetuity, not developed. Respectfully submitted, Alan Danson October 3, 2017 - Page 84 of 50 From: ALAN DANSON To: Chris Neuberker Subject: More sheep photos Date: Wednesday, September 6, 2017 3:47:43 PM For the package...Alan Begin forwarded message: From: Silvia Danson <silviadan@comcast.net> Subject: Photos from Mar 29, 2016 Date: September 6, 2017 at 3:45:37 PM MDT To: Alan Danson <alandan@comcast.net> October 3, 2017 - Page 85 of 50 October 3, 2017 - Page 86 of 50 October 3, 2017 - Page 87 of 50 October 3, 2017 - Page 88 of 50 From: CommDev To: Chris Neubecker Subject: FW: Envisioning a Sustainable Community Date: Thursday, September 7, 2017 3:42:26 PM From: Robert Lipnick [mailto:rnlipnick@gmail.com] Sent: Thursday, September 07, 2017 3:25 PM To: kdriscoll@vaildaily.com; CommDev; Council Dist List; Scott Miller Cc: Michael Hazard Subject: Envisioning a Sustainable Community Most of us first came to the Vail Valley because of the world famous ski mountain and started with a seasonal first job and a dream. We then fell in love with this community often making Vail home. However, many were unable to remain in this very special Valley due to the cost of housing. Lack of workforce housing has been a major issue the past 30 years, but has risen to a crisis level since 2015. Many employers have been unable to recruit and retain employees and now risk losing their businesses. The Town of Vail has made workforce housing a very high priority in their most recent Master Plan. Vail Resorts has recently proposed to rezone a 23 acre property they own in East Vail for 17.6 acres of preserved "open space" and 5.4 acres of primarily workforce housing. The fact that Vail Resorts is offering approximately 3/4 of their land to conservation and 1/4 to primarily workforce is in total alignment with Vail's Master Plan. Vail Resorts must be commended for their generosity and commitment to a sustainable community. Additionally, this offer by vail Resorts is consistent with Vail's Sustainable Destination principles. This is a win-win opportunity for all: a private piece of land that already has zoning for residential development on a bus route. Vail Resorts is leading the way to a more sustainable community by providing their land for new workforce October 3, 2017 - Page 89 of 50 housing units. Michael Hazard and Bobby Lipnick recently co-chaired the NIMBY (Not In My Back Yard) Jamboree conference co- sponsored by the Vail Symposium and the Vail Valley Partnership. One of the main goals of that program was to discuss possible solutions for Workforce Housing in our Valley and to begin the process of opening our minds to YIMBY(Yes In My Back Yard) rather than NIMBY. Those of you who understand the critical need for new Workforce Housing solutions in our Valley can no longer remain silent! Please join us in support of Vail Resort's creative solution to Workforce Housing Crisis by attending the Planning and Environmental Council hearing this Monday September 1 lth at 1:OOPM at the municipal building at the Town of Vail. Bobby Lipnick, M.D., MBA, LEED AP Michael Hazard, AIA Robert N. Lipnick, M.D., MBA, LEED AP Kogod School of Business Adjunct Faculty 202-223-1080 ext.105 October 3, 2017 - Page 90 of 50 From: CommDev To: Chris Neubecker Cc: Shelley Bellm Subject: FW: proposed re -zoning Date: Tuesday, September 5, 2017 8:59:46 AM Attachments: image001.png fyi Lynne Campbell Housing Coordinator Community Development Department TOWN OF VAIL' 75 South Frontage Road Vail, CO 81657 Direct: 970.479.2150 Main: 970.479.2139 vailgov.com GREAT PLACE TWORK' 00 From: Joyce Green [mailto:jag_pugs@hotmail.com] Sent: Monday, September 4, 2017 4:22 AM To: Council Dist List; CommDev Subject: proposed re -zoning Town of Vail planning commission & town council, I am a second -homeowner who owns a rental unit at Pitkin Creek Park in East Vail. I rent this unit on a long-term basis as I understand the importance of providing housing for year- round locals who make the economy work in Vail. I am writing today regarding the proposed re -zoning of the Vail Resorts owned parcel in East Vail. I believe this proposed re -zoning is a win-win for all concerned. It is a private piece of land that is already zoned residential, and is located on the bus route. This is an ideal location for workforce housing rental units - as good as any remaining in Vail for housing as best I can tell — it won't block anyone's view, it is easily accessible right off the exit and has an existing bus stop right in front of it. Based on what I have been able to find online, 75 percent of the property will have no development while 25 percent rezoned exclusively for much needed deed -restricted, workforce housing. October 3, 2017 - Page 91 of 50 I also want to address the Vail Homeowners Association and other opposition to the rezoning of this private parcel. The opposition is the very definition of NIMBYism. Calling a future yet to -be -determined workforce housing development the "ghetto" that will lead to "youthful activity" and suggesting that "workforce housing needs to be down valley" is not the belief of all second homeowners. I encourage you to vote "yes" on the proposed rezoning, and to carefully consider any future development plans for the parcel. Sincerely, Joyce Green Pitkin Creek Park 6-A JG Reply all October 3, 2017 - Page 92 of 50 From: CommDev To: Chris Neubecker Cc: Shelley Bellm Subject: FW: Support of East Vail Project Date: Tuesday, September 5, 2017 8:59:35 AM Attachments: image001.png FYI Lynne Campbell Housing Coordinator Community Development Department TOWN OF VAIL' 75 South Frontage Road Vail, CO 81657 Direct: 970.479.2150 Main: 970.479.2139 vailgov.com GREAT PLACE TWORK' 00 From: Jeff Morgan [mailto:jeff©ronbyrne.com] Sent: Sunday, September 3, 2017 3:06 PM To: CommDev Subject: Support of East Vail Project Town of Vail, Vail Resorts owns an approximately 23.3 -acre parcel north of Interstate 70 located at the East Vail exit. The intent is to rezone to the Housing Zone District, the Town's zone district dedicated to deed -restricted, workforce housing development with a variety of other ancillary uses. The intent is to develop the property with some combination of seasonal and other workforce housing. • Win-win for all: a private piece of land that already has zoning, on the bus route. Building space for our workforce is crucial and it is time they have the luxury to live well and prosper as a citizen of the Valley. If we continue to push our workforce down valley and create separation we will run into more than just a housing issue in the Valley. Vail Resorts is committed to working with others in our community to bring on more workforce housing. The Vail Resorts and our community's efforts to deliver new affordable October 3, 2017 - Page 93 of 50 housing units might be a few years behind but is needed more now for the future of preserving the beauty and experiences people travel the world to have in our Valley. The locations remaining in Vail for housing have become sparse and this is an idea location for housing— it won't block anyone's view, it is easily accessible right off the exit and has an existing bus stop right in front of it. • While Vail Resorts would master lease units for its employees, the project would allow other small businesses the much-needed opportunity to rent or buy units at this location or hopefully, units that have been freed up by Vail Resorts. These units provide a real lifestyle for the demographic we want moving to and growing the valley and our communities, creating jobs and becoming a part of our mountain lifestyle. In the consideration of this project we must see past classification of individuals as workforce and see them as part of our NEW community. If we don't have a happy, secure and growing workforce then, we don't have Vail. Vail has always provided the finest of everything to the world and our workforce is the majority of why Vail is what it is and how it has stayed an icon throughout the years. Please submit my letter of support for this project. Jeff Morgan Associate Broker Ron Byrne & Associates Real Estate 285 Bridge Street Vail CO 81657 0: 970-476-1987 C: 720-314-0023 E: jeff@ronbyrne.com www.ronbyrne.com October 3, 2017 - Page 94 of 50 From: Brian Nolan To: George Ruther; Chris Neubecker Subject: housing Date: Monday, September 4, 2017 11:23:10 AM As a longtime business owner in Vail, and the entire valley, I have actively served for many years on the Vail Economic Advisory Council, was involved on a leadership level for almost two decades with the Vail Valley Partnership and numerous other representative boards for the betterment of our world-class resort community. For so many years, we have found ourselves in a severe housing crunch, which has become even more sever in the recent years largely due to the impacts of rent -by -owner dynamics. I applaud any and all of the past efforts and more this current Planning and Environmental Commission and Vail Town Council for prioritizing delivering new affordable housing, both for -sale and rental. Now before you is an incredible opportunity brought to you by our biggest employer in town, Vail Resorts. This opportunity will not only benefit their employees but all of us with small businesses. I have to say, I am absolutely shocked, shocked, that we have a few individuals who have weighed in with considerable misinformation to help bolster their desire to see no more workforce housing in one area or another within the Town of Vail limits. Our employees who work early hours and hard shifts to run your lifts, clear the snow from our roads and serve you pizza should absolutely be living on a bus stop route, served by the incredible Town of Vail transit system, close to their work places, enjoying the quality of life that their neighbors do. For fear -mongering opposition to claim this East Vail parcel is open space is not true — it is just undeveloped. In addition to Vail Resorts bringing on housing, they also have prioritized enhancing wildlife with putting the bulk of the property into very restrictive, non -developable zoning. The entire some 23 acres has residential zoning already on it. And in taking the time to do just a little bit of homework, this is not a north/south wildlife migration corridor and there is no habitat designated as a migration corridor within several miles of the parcel. Wildlife do not migrate north/south across I-70. So, please let's not waste time. Please approve the rezoning and then we can all get to work on designing the right project for this location, benefiting our entire community. Thank you for your thoughtful review, Brian Nolan Brian Nolan GROUP970 1 FOOD.DRINK.ADVENTURE. Blue Moose Vail 1 Blue Moose Beaver Creek October 3, 2017 - Page 95 of 50 M. Joseph McHugh 4014 Bighorn Road Vail, CO 81657 Editor Vail Daily August 27, 2017 Dear Sir: Concerning Vail Resorts' recent re -zoning application relative to its East Vail property on the North side of the frontage road at and to the West of the 1-70 intersection with Bighorn Road and the bus stop. The land has been designated as open space for more than 20 years. There are several serious issues to consider which suggest the VR application should be rejected. Affordable Housing vs. Open Space Yes, affordable employee housing is a serious problem confronting Vail and every other major resort in the world as well as most major cities in the United States and elsewhere. The principle solutions are higher wages and / or affordable, comfortable public transportation from / to more affordable housing areas, in our case Eagle, Gypsum, Dotsero, Leadville, and others. Such transportation might have to be subsidized by employers and / or the Town of Vail. Hence, the trade-off: higher wages or transportation subsidies. Most assuredly, the answer is not to build more allegedly "affordable", deed -restricted housing on previously designated open land. The shadow of this solution looms over the Town's current plans to "reexamine" the long-established open land designation and planning policies of the Town, as well as over VR's current application. One suspects that the undisclosed agenda of the open land review is to change or modify areas of previously designated open land to accommodate "affordable" housing. If the TOV chooses to override the open land designations of various parts of the town, then it should be prepared to refund to property owners the open land fee paid by every purchaser for such purpose over the past 20 to 30 years when they purchased their properties with the confidence that the land so designated and funded would remain "open". Environmental The subject land is a significant wildlife grazing area — especially for Bighorn Sheep. I am told that there is a resident herd of about 40 Bighorn sheep above the ridgeline, many of which come down to graze in this area in March and April every year. The highest number we have counted is 27. One should be concerned that development of this property will have the same impact on the Bighorn sheep, as well as elk, deer, black bears and other animals, as did the re -development of the Ford Park athletic October 3, 2017 - Page 96 of 50 M. Joseph McHugh 4014 Bighorn Road Vail, CO 81657 fields where a large herd of elk grazed each March and April. The prolonged interruption due to the re -construction has driven them away. Here, the development will obliterate the last open wildlife area in the Town of Vail. The subject land is also in a serious rock fall area and there is presently no defensive barrier or catchment area to mitigate the risk as there is to the West of the property where a catchment "shelf" provides some protection to the housing below it. Allegedly, the US Forest Service owns the land above the subject property up to and beyond the ridgeline. At a minimum, the Forest service or the TOV should require a thorough environmental impact study to be performed by a truly independent expert in the field prior to any approval of the zoning change. VR has proposed that the eastern two thirds of the property would de dedicated to open space, an interesting proposal in light of the fact that that portion of the property is not economically developable anyway. I don't know the source of the apparently gratuitous observation in the Vail Daily article that there would be no athletic fields developed on the subject property. I suspect it might be very difficult to put a soccer field on a 30 to 40 degree slope. Traffic Unlike the Middle Creek development (the "Italian Village") which a) has concealed parking, b) is within easy walking distance of the village center, and c) has its own dedicated bus stop, the proposed development might have open surface parking (unless restricted in any re -zoning process) and will require occupants to drive to town with the ensuing parking problems or take the bus. The already seasonally strained East Vail bus route will be overwhelmed by the hundreds of residents of the proposed development. Is the TOV prepared to significantly expand the East Vail bus service to accommodate the increased demand? Curiously, during this unstrained Summer season, the east Vail bus schedule has been increased from hourly to half-hourly, perhaps in anticipation of such a change in response to an approval of the zoning change. Timing One disturbing aspect of this late re -zoning proposal is the timing and pace of consideration of VR's application. Interestingly, all Summer long there have been various vehicles parked at the West end of the subject property which one might reasonably suspect were associated with VR's application. The proposed first hearing before the Town Council is set for September 11, the "shoulder season" when many second homeowners whose properties will be effected by the re -zoning and subsequent development will be absent. To my knowledge, no East Vail homeowners received any notification of the re -zoning application. It appears that the TOV and VR have been conducting "sub-rosa" negotiations of this application for some time and chose the timing very carefully to assure its speedy approval. All interested parties should attend the September 11 hearing. October 3, 2017 - Page 97 of 50 August 29, 2017 George Ruther Chris Neubecker Town Planners Town of Vail Via e-mail gruther@vailgov.com cneubecker@vailgov.com Gentlemen: As a Vail Valley business owner and owner of commercial office space in the Gateway building, I would like to weigh-in on the East Vail housing parcel. I am in favor of use of the parcel for deed -restricted, workforce housing in a public/private venture between the Town of Vail and Vail Resorts. Simply, why wouldn't we develop, for workforce housing, a key parcel, on the bus -route, on the edge of Town, that doesn't negatively impact view corridors of current residents? Isn't workforce housing the single biggest issue facing the continued success of this magnificent resort community? My understanding is that, of the 23.3 acres, the eastern two-thirds would be preserved as a 17 -acre Natural Area Preservation District—the Town's most restrictive zone district. The remaining six acres would be rezoned to the Housing Zone District, the Town's zone dedicated to deed -restricted, workforce housing for seasonal and workforce residents. I've seen well-planned and well-designed deed -restricted housing work incredibly well in resorts throughout the Rockies. I have friends who have enjoyed raising their families "in town" in resorts from Aspen to Mammoth. Vail has always been, and remains, a leader in resort and community standards the world over. I hope we, as a community, realize we have an opportunity to make a dent in the housing problem. Again, why wouldn't we? Regards, Patricia E. Peeples October 3, 2017 - Page 98 of 50 From: loan carnie To: Chris Neubecker Subject: proposed development near exit 180 Date: Tuesday, September 5, 2017 2:12:56 PM Since we shall be away for the Monday meeting, we would like to go on record stating our views to the commission. We are opposed to any change of zoning.This is the huge number one Any additional traffic on the frontage road causes additional safety concerns. Already there are traffic and parking concerns with the Mountain School and the Booth Creek hiking trail. This parcel of land is a pristine view for guests arriving off exit 180 and an important area for our wildlife such as deer, elk and bighorn sheep. Let us not let Vail Resorts take away what little open space is left in the valley. We realize the need for employee housing , but here is not the place. Sincerely, Jack and Joan Carnie. residence of Vail since 1962 October 3, 2017 - Page 99 of 50 From: Shelley Bellm To: Lynne Campbell; Chris Neubecker Subject: FW: Support for East Vail Rezoning Date: Tuesday, September 5, 2017 4:49:02 PM From: Seth Ehrlich [mailto:seth@sosoutreach.org] Sent: Tuesday, September 5, 2017 4:48 PM To: CommDev Subject: Support for East Vail Rezoning Community Development Department, As you prepare for a decision on the East Vail parcel, I'd like to add my support for the rezoning for your consideration. The rezoning extends the opportunity for the Town of Vail to be a leader in identifying creative solutions and effectively engaging with partners to address the most significant challenge facing our community. The availability of workforce housing has reached a tipping point where the amenities and allure of our community can no longer overcome the shortage and cost of housing. This is particularly true when recruiting for entry to mid-level positions in the valley. I've personally seen the reduction of applicants for positions based on the challenges that exists to find housing. I've also had existing coworkers who are dedicated to being here see their housing security reduced based on the change from their housing to short-term rentals in the past year or significant increases in their renewal rates. As a result, they are questioning their ability to stay in the community. These are individuals who provide the level of service that people expect in the Vail Valley and that make our region what it is. If they move on, who will fill these roles? It is through dedicated, deed -restricted, workforce housing that our entire community benefits. There is greater sustainability of housing and the opportunity for individuals to not only survive but to thrive in the valley. My wife and I are examples of people who benefited through a project like being proposed by securing a house in Miller Ranch eight years ago. We say to our friends that we won the lottery when we were provided the opportunity to purchase our home. It is singlehandedly the opportunity that has made it possible for me to remain in the community and to fully engage. I have had the opportunity to raise two kids and will be able to continue to give back across the community. You have the potential to create a similar development that will strengthen the fabric of our community and promote what we need to be successful. I am frustrated by the challenges that exist to creating real solutions to the issues that are being faced. We're a community that wants it all, and the reality is that we need to approach it with different thinking to achieve it. You're doing it by considering this rezoning opportunity. Please move forward with its approval. Thank you. Seth October 3, 2017 - Page 100 of 5 Seth Ehrlich ' Executive Director PO Box 2020 / Avon, CO 81620 direct 970.926.9292 x 102 / cell 412.953.9622 sosoutreach.orq follow us @sosoutreach 970.306.0269 October 3, 2017 - Page 101 of 5 As a Vail Homeowner who originally came to Vail and lived in the Apollo Park employee housing project I fully endorse Vail Resorts proposal to build a new employee housing project on the parcel of land the company owns located near the 1-70 East Vail exit on the North Frontage Road. I can't envision a more perfect location for a new housing project since it is located on an isolated parcel near a bus stop that does not affect views of an existing neighborhood. Misinformation has been circulated that states this parcel of land is the last remaining wildlife corridor. Really? The proposed parcel borders both the two- lane North Frontage Road and four -lane 1-70. I highly doubt this is an ideal wildlife corridor. Providing affordable housing, in the upper valley, for individuals who work in our community should be a high priority for all of us who live in Vail. If you are retired or a second homeowner thus out of the employment market please think about all the "employees" you encounter on a daily basis. Imagine how much your quality of life and property values would be negatively affected if there were no employees? "Employee" is not a 4 -letter word. Instead it is a label for our friends and neighbors who live and work alongside the majority of us. I hope there are many more affordable housing projects built, like Apollo Park and Pitkin Creek Park, that allow individuals, like me 40 years ago, to enter the Vail job market and become future friends and neighbors. Susie Tjossem 1630 Buffehr Creek Road Vail October 3, 2017 - Page 102 of 5 VAIL HOMEOWNERS ASSOCIATION September 6, 2017 Planning and Environmental Commission Town of Vail 75 Frontage Road West Vail, Colorado 81657 RE: Vail Resorts East Vail Rezoning Application Dear Chairman and members: The Vail Homeowners Association has reviewed pertinent documents submitted by Vail Resort concerning the rezoning application for their 23.3 acre parcel adjacent to the north side of the I-70 East Vail Interchange. The Association has prepared the attached reports that address concerns arising from our review. It is our recommendation that additional study is warranted with respect to the following: 1. The impact upon wild life habitat and migration corridors on the development site, per the March 6, 2017 State of Colorado Park and Wildlife, Department of Natural Resources letter to the Town of Vail. See attached. 2. The application of section 12-12-2 of the TOV Code per the long-term protection of the environment in conjunction with land use and development decisions. 3. Whether this rezoning would be consistent with the TOV's Open Lands Plan and its commitment to environmental sustainability. 4. The potential for rockfall, debris flow and , landslides, emanating from the slopes above the proposed development site. 5. The effect upon upland wetlands above and on the proposed development site. 6. The effect of a natural hazard mitigation structure, catchment area and buffer zone upon the development portion of the site. 7. The sufficiency of review criterion and findings associated with the impacts and density allowances provided for in the Housing zone district. 8. The implication of the proposed rezoning upon the public infrastructure necessary to support the proposed uses such as public transportation service and the like. 9. The effect of the rezoning upon land values and proposed uses upon the preference stated in the 1994 Open Land Plan for the Town of Vail to acquire the site as open space and wildlife habitat. Thank you for your thoughtful consideration of these concerns. R- gards es Fra ecutive li L.mont erector Post Office Box 238 Vail, Colorado 81658 Telephone: (970) 827-5680 E-mail: vha(a,vail.net Web Site: www.vailhomeowners.com 1 October 3, 2017 - Page 103 of 5 Area of Vail Resort's Proposed Workforce Housing Project VAIL HOMEOWNERS ASSOCIATION VR's Proposed Workforce Housing. August 14, 2017 VR's Proposed Workforce Housing. On the north side of I-70 and Frontage Road, between the Vail Mountain School and the East Vail exit, VR owns 23.3 acres that is currently zoned for duplex housing. At the present, this is vacant, open space land that is a major wild life corridor. VR has now announced that it is going to seek to rezone the property so that the western 6 acres can be used for employee (EHU) housing. The remainder would be rezoned as natural preservation land but would remain under VR ownership, and there would be nothing to prevent VR from later seeking to again rezone that property. The twin lures of affordable housing and open space may be irresistible to Town officials—think what has already happened with the Roost Lodge property and the Mountain View development, where provisions for affordable housing have trumped zoning and neighborhood concerns. It should, therefore, come as no surprise that VR now seeks to subdivide its property and use part of it to satisfy its workforce housing needs. EHU zoning would allow much greater development of this land. The current zoning has a maximum height allowance of 33 feet and setback and GRFA limitations. EHU has no height or setback limits, and while there are GRFA requirements, those can be side-stepped through a Special Development District application, a 2 October 3, 2017 - Page 104 of 5 process that the Town seemed to have embraced anew. VHA has criticized that spot -zoning process as "zoning for sale" with the upper hand going to well healed developers, but so far, the TOV is proceeding with such applications as though they are the new norm. Once VR has secured the rezoning, it plans to obtain a developer to plan and build the project. Most, if not all of the units would be master -leased to VR. Any unspoken for units would presumably be made available to the public. Financing would seem to be assured, as the development is supposed to be part of VR's 2015 commitment to provide $30 million in workforce housing across all its resorts. Is this coming to East Vail? What This Means. Beyond rezoning, VR has kept its plans under wrap, waiting to announce them until after it has secured the rezoning. However, a VR spokesperson indicated that the project would be on the order of 300 units (600-800+ residents) and 5 to 6 stories high. Vail Resorts has however emphatically stated that it has no present plans for development of the property and that it will not make any plans until after it has obtained rezoning of the property. If this amount of density were to occur, to fit this within 6 acres, increased density and/or waiver of parking requirements would be required. One thing that is clear, a development of hundreds of highly concentrated units will change the character of the neighborhood. It will, also, be one of the first things that visitors coming from the east see as they enter the valley. Those considerations may be why no specific plans have been announced. 3 October 3, 2017 - Page 105 of 5 Also, yet to be addressed is traffic mitigation and the impact of such a development on the mass -transit bus routes to East Vail. Adding several hundred additional potential riders would overwhelm the current schedule. Have the Skids Already Been Greased? It appears that VR has already cleared the way for its rezoning plans, and it is rushing to get them approved before any opposition can build or get organized. The Town Community Development Director immediately spoke positively about the plans, even promising "to do everything possible on our end" to help VR get its plan quickly approved. And, the first hearing is already scheduled in just a few weeks, on September 11th, which indicates that a lot of behind -the -scene work has already taken place. It is probably no coincidence that all of the zoning process is scheduled to take place during September and October when many are gone, and any opposition will be at its low ebb so that it will be a done deal by the time people return for the winter season. That would mean, however, that these plans would be voted on before the upcoming Town elections. Wildlife removal awaits TOV's approval and VR's bulldozers. Copyright 2017 Post Office Box 238 Vail, Colorado 81658 Telephone: (970) 827-5680 E-mail: vha(avail.net Web Site: www.vailhomeowners.com 4 October 3, 2017 - Page 106 of 5 The last wildlife habitat in the Town of Vail. Is this open space about to be sacrificed for the sake of housing? VAIL HOMEOWNERS ASSOCIATION Vail Resorts' Housing Proposal Environmental Issues August 29, 2017 Two weeks ago VHA reported on Vail Resorts' application to subdivide and rezone 22 acres of East Vail property to create a housing project on the eastern 5.4 acres of that property. Since then, VHA has continued to investigate the proposal and has come to learn that this proposal involves major environmental issues. This report now examines the environmental and geological issues raised by that proposal. In its application VR has touted this project as a "net benefit to the environment." However, there are substantial reasons to believe that development of the property will have a major impact on wildlife habitat and migration corridors. VHA believes these are issues that could be the first test of Vail's recent designation as America's first environmentally sustainable destination resort. This report, therefore, addresses those issues so that the community and the Town of Vail are fully informed on the impact of this proposal. 5 October 3, 2017 - Page 107 of 5 It is unusual for VHA to produce a follow-on report so quickly, but this project is on a fast track—the first hearing is scheduled for September 11th before the Vail Planning and Environmental Commission with a hearing before the Town Council tentatively scheduled 8 days later which means the entire process could be finalized by mid-October. Time is, therefore, of the essence. Correction re: Vail Resorts' Development Plans. Before getting to the environmental and geological issues, a correction to the original report is in order. In that report, based on what we considered to be a reputable source, VHA stated that it had been informed that VR intended to build a large scale, "Middle Creek" type, project on the order of 300 units and 5 to 6 stories high. Vail Resorts has, however, emphatically stated that it has no present plans for development of the property, and that it will not make any plans until after it has obtained rezoning of the property. VHA's mission is to protect the quality of life in Vail which is contingent upon knowing the impact that any new development will have upon wildlife, the environment and the people in our community. Sometimes we do not receive correct information. We regret if our initial reporting was, therefore, inaccurate. The western portion of this site is proposed for workforce housing. Open Space Land. Currently, the entire 22 acre tract is in a natural state, covered mostly by pristine Aspen forest. Historically, that tract has been designated by the TOV as open space land as was set forth in the 1994 Vail Comprehensive Open Lands Plan, where it was designated a "high priority" for "environmental protection [as] open space." VR discounts that designation because of confusion over the ownership of the land; apparently, VR didn't realize it owned the land. Nonetheless, in the current run-up to amendments to that Plan, the public made it clear that "priority" was to be given to the "protection of environmentally sensitive areas open space preservation." 6 October 3, 2017 - Page 108 of 5 But this is not just open space land; it is a major wildlife habitat and north/south wildlife migration corridor, the last remaining in the Town of Vail. That would change under VR's proposed zoning change. Zoning is not just a matter of regulating land use. It, also, creates vested rights in the property owner. For example, if VR was to obtain a housing classification for the property in question, VR would acquire a vested right to develop the land for that purpose. While the TOV could regulate the size and extent of any development, it could no longer prevent the property from being developed for that purpose. And, since "H" (Housing) zoning has few restraints, any resulting development could be quite large. VR's Wildlife Assessment. Although VR would prefer postponing any wildlife considerations until it submits development plans, it did file a wildlife assessment in support of its rezoning request which concluded that development of the 5.4 acres should not result in any measurable change in bighorn sheep or elk habitat use or herd size. That report, however, is seriously flawed and parses terms to reach its conclusion. While the report included a site visit, there is no mention of any findings from that visit. However, even a casual stroll through the property shows that it is a major wildlife habitat and north/south wildlife corridor for all types of wildlife. Instead, the bulk of the report relies on data from the Colorado Parks and Wildlife, a Colorado state agency whose mission includes perpetuation of "the wildlife resources of the state ...and [to] inspire current and future generations to serve as active stewards of Colorado's natural resources." As that data shows, development on the 5.4 acre parcel would impact bighorn sheep range, habitat and lambing areas; elk winter range; peregrine falcon nesting and hunting areas and black bear summer forage habitat. Although not discussed, it follows that development will, also, impact smaller animals and other fauna. This is a conclusion that CPW and scientific literature support. As reported by the CPW, bighorn sheep, elk and deer have been on the decline in Gore Valley for at least the last decade, and wildlife populations, in general, are not sustainable under current conditions. The loss of more critical habitat would only exacerbate the situation. And it is not just the immediate property that is affected as there is a "zone of influence" that extends the impact of development outward for some distance in all directions. That impact could be quite substantial if this is a large scale project that completely fills the 5.4 acres as that would require clear cutting of thousands of trees and massive earth movement so that the effects of that development would be at the extreme. The VR wildlife report, nonetheless, concludes that rezoning would have no effect on wildlife; even though, it is the first step in development, i.e., giving VR a vested right to develop the property. But this is parsing the difference between zoning and development as though one does not lead inevitably to the other, just like night follows day. VHA believes that the correct and inescapable conclusion is that rezoning would set in motion a process that would lead, unavoidably, to the destruction of significant, critical wildlife habitat and migration corridors, with the degree of impact directly related to the size of development. That conclusion is only bolstered by the defensive measures that would be required to protect any development from the upland geologic hazards in the area. 7 October 3, 2017 - Page 109 of 5 Could this be coming down? Rockfall Potentials and Required Defensive Barriers. VR also filed a Rockfall Hazard Study. That study concluded that rockfall is not a matter of if, but rather when. To protect from rocks up to 10 feet in diameter— there are some boulders on the site that are up to 20 feet long—a defensive barrier at least 12 feet high would be required along the north side of the property together with at least a 10 feet wide catchment zone and a down slope buffer zone between the barrier and any structure. All together, it would amount to a 35 feet or more wide swath that would require additional clear cutting and massive earth movement which would add to the destruction of wildlife corridors and habitat all across the property. Other Geologic Issues. Although not within the scope of the Rockfall study, the study notes that due to upland conditions, a significant precipitation event could trigger a debris flow which has already occurred nearby in Booth Creek. This is a no-win situation for the environment since mitigation cleaning of the upland would increase the rockfall hazard, requiring more substantial defensive structures. The study does not, apparently, consider landslides to be an important concern; even though in the past, a major landslide did occur through the center of the property, rendering most of the tract undevelopable (so that VR is not giving up anything by offering to rezone 17 acres of the tract as natural preservation land). The "toe" of that 8 October 3, 2017 - Page 110 of 5 landslide rests behind a retaining wall at the I-70 interchange bus stop (the retaining wall is in need of repair). Soil stability is, however, an issue since there are several rivulets and drainages in the area, and the presence of lush uphill vegetation suggests the existence of an uplands wetland, both of which could cause soil saturation and instability. In addition, ground undercutting for rockfall defensive barriers or development could, also, destabilize the area. This suggests that much more work would need to be done to analyze the real landslide potential. Nonetheless, it seems a reasonable conclusion that mitigation for the geology of the area will further contribute to environmental degradation and wildlife compromise. Vail Resorts' Response. The principle thrust of VR's response to VHA's initial report on this project ("Clarifying potential new employee -housing project," Vail Daily, August 22) was that Vail needs more work force housing (if any is left over after VR's needs, it would be made available to the public), and its property is a great location. But VHA believes there is more to it: that issues of preemption of open space, neighborhood integrity, environmental impact, geological concerns, infrastructure effects and quality of life should all be considered. As set forth in section 12-12-2 of the TOV Code, long-term protection of the environment has long been a guiding criteria for land use and development decisions. This proposed project invokes the majority of the concerns set forth in that Code. In addition, a large scale housing project would be in marked contrast to the existing area and could overload the transit system, requiring more TOV investment. The VHA urges that careful and thoughtful consideration of all relevant issues should be the order of the day, and if that requires more time, the process should be slowed down to allow for the best decision for the Vail community. The TOV might be well served to consider this application in conjunction with its review and revision of the Comprehensive Open Lands Plan and/or requiring an independent environmental impact study. Copyright 2017 Post Office Box 238 Vail, Colorado 81658 Telephone: (970) 827-5680 E-mail: vha@vail.net Web Site: www.vailhomeowners.com *********************************************** 9 October 3, 2017 - Page 111 of 5 ******************************** VHA Photographic Study: Upland Wetlands, Geologic Hazards and Wildlife Upland Wetlands 17 October 3, 2017 - Page 112 of 5 18 October 3, 2017 - Page 113 of 5 19 October 3, 2017 - Page 114 of 5 Rockfall and Avalanch: 20 October 3, 2017 - Page 115 of 5 Wildlife: 21 October 3, 2017 - Page 116 of 5 22 October 3, 2017 - Page 117 of 5 ••i Ya • .i' S� 111.:14!- 23 October 3, 2017 - Page 118 of 5 From: Bob Boselli To: Chris Neubecker; George Ruther Subject: Vail Resort Rezoning in East Vail Date: Tuesday, September 5, 2017 10:27:52 AM Dear Chris and George: Please consider this my support to Vail's Planning and Environmental Commission and the Vail Town Council of Vail Resorts' request to rezone the parcel it owns from Residential to Housing in East Vail. As a 25 year business owner in Vail, I want to express my support for employee housing - we are in a zero occupancy rate for rental workforce housing in Eagle County— crisis. This opportunity is thanks to Vail Resorts for stepping up, not selling or developing a piece of property it owns for free-market profit, but rezoning it for workforce housing. This property is the perfect location — in Vail, on TOV bus route, limiting employee parking needs, etc... This is not open space as some loud opponents claim. It's simply undeveloped. On top of the incremental housing, this potential project would add about 17 acres of Natural Area Preservation District zoned open. Having operated businesses in Aspen for 25 years I've seen the City of Aspen and local businesses work together to ensure low income housing options — we've utilized these properties for our employee base for years. Let's think progressively and ensure a sustainable community — from protecting the environment, to providing world-class skiing, to ensuring premier public transit, to providing our workforce with nearby, safe, comfortable housing. We are one! Sincerely, Bob Boselli - Owner O'Bos Enterprises, LLC Vail Style Covered Bridge Store Vail T-shirt Company — Lionshead Vail T-shirt Company - Sonnenalp Generation Vail 970-926-9300 x2 970-977-0158 cell October 3, 2017 - Page 119 of 5 VAIL HOMEOWNERS ASSOCIATION September 11, 2017 Planning and Environmental Commission Town of Vail 75 Frontage Road West Vail, Colorado 81657 RE: Vail Resorts East Vail Rezoning Application — VHA Addendum Dear Chairman and members: The Vail Homeowners Association has submitted documents regarding the rezoning application by Vail Resorts for their 23.3 acre parcel adjacent to the north side of the I-70 East Vail Interchange. The Association submits an addendum to its prior submission. It is VHA understands that there is no immediate effort to develop the site. Therefore there should be sufficient time available to complete timely investigations of matters of concern. It is our suggestion that additional study is warranted with respect to the following: 1. Automatic wildlife documentary cameras be installed on the development portion of the site, so that "objective" information can be gathered, evaluated and scientifically verified by an independent wildlife specialist. 2. Protecting public safety should be the underlying concern for a more detailed analysis of suspected geological hazards. 3. Does the requested zone district have the latitude to contain a `sunset or date certain performance provision" and should such a provision be given serious consideration? 4. Should efforts be made to explore the existence of any other vacant VR owned site(s) that may be closer, within walking distance, to Vail's Town Center? Thank you for your thoughtful consideration of these concerns. R- gards es Fra li L. mont ecutive erector Post Office Box 238 Vail, Colorado 81658 Telephone: (970) 827-5680 E-mail: vha(a,vail.net Web Site: www.vailhomeowners.com October 3, 2017 - Page 120 of 5 pNTLERs AT VAI L f80 Limxlicad Plate Vail CO H1657 970.478.2471 970.476.4146.[faK) AeklersVail.aom September 15, 2017 Town of Vail Vail Town Council 75 S. Frontage Road Vail, CO 81657 Dear Town Council Members: Members of the Antlers at Vail board of directors recently met and were updated regarding the proposal to create workforce housing on their East Vail parcel. We are writing to voice our and their support for this project for the following reasons: 1. We are in favor of the intent to provide deed -restricted, workforce housing units given their location in Vail Village on the in -town bus route, and the fact that they will not only house VR employees but some units will be made available to other small businesses in Vail to rent or buy units for their employees. 2. The property being on such a convenient bus route will help minimize employee cars in both summer and winter in our already busy parking structures. 3. 75 % of the property will have no development, only 25% will be rezoned for deed -restricted, workforce housing. This allows a more than ample wildlife corridor for the resident Bighorn Sheep population. Rezoning the property will also create open space for the Town of Vail where there was none. 4. Vail Resorts has begun to really make good on their promises to provide solutions to the local workforce housing crunch. This potential project could help make a real dent in the local workforce housing crisis. On behalf of our board of directors, we urge you to consider the public benefits of this project as it moves through the town of Vail approval process. A timely yes vote on rezoning of this property will ensure that efforts to address the workforce housing crisis in Vail continue to move forward. Respectfully, Magdalena King/Ryan Kelsey General Manager/Director of Sales and Revenue and member of the VCBA Board of Directors Antlers at Vail October 3, 2017 - Page 121 of 5 From: Suzanne Silverthorn To: "ALAN DANSON" Subject: RE: My request Date: Thursday, August 17, 2017 8:49:28 AM Thanks Alan. You're right about the notification impact. It will be sent to Pitkin Creek and a handful of properties on Bighorn Road. We're working on getting the application uploaded to our website. I'll send you a link when it's ready and will be in touch with the other follow up items you've suggested. Suzanne Original Message From: ALAN DANSON [mailto:adanson@me.com] Sent: Thursday, August 17, 2017 8:44 AM To: Suzanne Silverthorn Subject: My request Suzanne, I appreciate your willingness to discuss with your colleagues my request that we replicate the Town's "neighborhood picnic" invitation procedure to alert all residents in the 13th filing and East Vail to the September 11 PEC meeting by placing a -frame signs at strategic street corners/intersections. As you consider the request, I think it is relevant to note that there are VERY FEW "adjacent property owners" who will be officially notified on August 24, while there are VERY MANY property owners who will be affected by the proposed project. I think it is in the Town's best interests to work to avoid giving people the sense that this is a railroad job, with the PEC meeting "strategically" scheduled for the off-season. Anyone reading the Vail Daily article must conclude that there has been work going on behind the scenes for some time, and that the "skids have been greased". George Ruther's quote in the article that the Town will do what it can to speed the process along, does not inspire confidence in the fairness of the process. You work hard — and do an excellent job -- providing transparency for and inspiring confidence in Town government, and I know you do not want to see public confidence in Town government diminish just as a new Town manager starts his tenure. I'd be happy to communicate my request directly to the Council members via a group email if you feel that will help. Thank you again. Alan October 3, 2017 - Page 122 of 5 From: Mike Griffin To: Council Dist List; Chris Neubecker; George Ruther Subject: Fwd: East Vail Land Date: Monday, September 11, 2017 10:56:20 AM From info@vailgov.com. Begin forwarded message: From: <info@vailgov.com> Date: September 11, 2017 at 10:18:36 AM MDT To: <info@vailgov.com> Subject: East Vail Land Reply -To: <adonilon@gmail.com> Hello, As a town of Vail resident, I would like to voice my support for the rezoning of the East Vail parcel as proposed by Vail Resorts. I believe that dividing the land is a reasonable compromise and keeps a large portion of the land preserved. Furthermore, the town is in desperate need of additional affordable housing to ensure the long-term vitality of the community. Thank you, Andrew Donilon Submitted By: Name:: Andrew Donilon Telephone:: 401-741-4787 Email:: adonilon@gmail.com Submitted From: http://www.vailgov.com/contact October 3, 2017 - Page 123 of 5 Sept. 13, 2017 Dear Town Council, Commissioners of the PEC, Town Staff: A 22 -year resident of East Vail, now since 2013 residing in West Vail, I became an active advocate for workforce housing in the early 90's while working inside for the Vail Ski School & witnessing the distress of so many fellow employees unable to find affordable housing. Year after year community surveys confirmed the majority of residents agreed, workforce housing being cited as the #1 need for several years, then always near the top of the list. Small scale solutions advanced, Vail Commons, ERWSD duplexes, VRI was convinced to replace its Gondola EHU's with a new building, and finally Middle Creek was built on the north side of the Village round -about. The Town also replaced some dilapidated Timber Ridge buildings. But the disparity between affordable units and employees in need of them grew. At last now Vail Resorts has announced a major workforce housing initiative on a large parcel north of the East Vail 1-70 exit. VRI Executive V.P.Chris Jarnot stated at the Sept. 11th Vail PEC meeting that the corporation is now prepared to devote its "capital, land, and commitments" to developing workforce housing units. Under other circumstances, this long-time advocate of employee housing, would be jumping with joy. Instead given the site I am ardently opposed to it. The project would be an unmitigated disaster to the remaining wildlife in the Vail Valley. If it goes forward there, it would make a joke of Vail's and VRI's vaunted goals of Sustainability. As a site visit with the PEC demonstrated, it is an important summer as well as winter range for deer and perhaps elk. But it is particularly important to two iconic species, Bighorn Sheep and Vail Valley's most reliable Peregrine pair. The wildlife consultant surveying these impacts, mis-states some facts and glosses over many others stating that the affected species will adapt. I believe they will not and some local wildlife professionals, constrained from public comment at this time by agency protocols, agree with me. Earlier reports for the Town of Vail's Sustainability Commission and Open Lands & Trails Scoping Process state their concerns about further human disturbance within their proximity & reductions in habitat. East Vail, whose original name ironically was Bighorn, is home to a Bighorn herd of 40, but in the '90's it was 80- 100. A hard winter in 2007-08 decimated the herd and it has never recovered. Now VRI's housing development proposes to utilize 5.4 acres of the Bighorn habitat, the most sheltered, less steep section, for employee housing. Bighorn are notoriously subject to disease when their habitat is reduced, thus the project here seriously threatens herd viability. The Peregrine pair nests each year on a ledge on the steep cliff above the Vail Memorial Park and directly across from the proposed housing development. Recently back from the "endangered" list, but still a "species of interest" to USFS & CPW, they have successfully raised & fledged 2-4 young each year at least since 2010 when I began observing them. Without fail they fly the 2nd to 3rd week of July, not June, rewarding to follow. CPW recommends a half mile buffer from the nest site for further human disturbance. The proposed development is well within that, as well as the winter range buffer for Bighorn. Faced with this dilemma, this Sophie's choice of wildlife preservation or badly needed workforce housing, what are we to do? Vail resident Alan Danson has proposed an intriguing solution. At the Sept. October 3, 2017 - Page 124 of 5 11th zoning hearing before PEC, he urged the Town to offer the resort company as much density as they might wish, but in exchange to swap the East Vail parcel for city -owned property along No. Frontage Rd. across from Vail Village and west of Middle Creek. This was greeted with enthusiastic applause by the majority of those attending the packed hearing. I believe this solution merits serious examination and urge the Town & resort company to embrace it. It is a win-win for all parties, the Town, VRI, residents, employees, and certainly for our already stressed wildlife populations. The alternative gains us a decrease or even loss of Bighorn, Peregrine, elk, and deer but, no doubt, an increase in bear and lion and moose in residential areas. The swap, however, would generate good feeling toward Vail Resorts, harmony among residents, and benefits also the guest experience. Respectfully, Anne Esson Cc: Suzanne Silverthorne Editor Kristol Driscol, Vail Daily October 3, 2017 - Page 125 of 5 From: Mary Lou and Bob Armour To: George Ruther Cc: cneubeckerCclvilaov.com Subject: Letter to PEC Date: Sunday, September 10, 2017 5:24:04 PM Chairman Rediker and fellow Board members, I'm unable to attend the September 11, PEC meeting but would like to have some input. I understand that the VR property is 23 acres and zoned P -S, all of which could be developed. The property is already zoned for Residential development. The question is, should it be free market residential development or deed restricted residential development? The applicant, VR, is requesting to rezone the parcel placing 75 percent into the NAPD and 25 percent into the Housing Zone District. I fully support the requested rezone and hope, by using the review criteria, you will recommend approval to the Town Council. Deed Restricted Employee housing and Designated Open Space sounds like a win-win to me. Thanks for what you do. Regards, Bob Armour October 3, 2017 - Page 126 of 5 From: Brian Nolan To: Council Dist List Subject: housing Date: Monday, September 4, 2017 11:36:20 AM FYI - sent to your planning guys and the Daily Let me know how i can help As a longtime business owner in Vail, and the entire valley, I have actively served for many years on the Vail Economic Advisory Council, was involved on a leadership level for almost two decades with the Vail Valley Partnership and numerous other representative boards for the betterment of our world-class resort community. For so many years, we have found ourselves in a severe housing crunch, which has become even more sever in the recent years largely due to the impacts of rent -by -owner dynamics. I applaud any and all of the past efforts and more this current Planning and Environmental Commission and Vail Town Council for prioritizing delivering new affordable housing, both for -sale and rental. Now before you is an incredible opportunity brought to you by our biggest employer in town, Vail Resorts. This opportunity will not only benefit their employees but all of us with small businesses. I have to say, I am absolutely shocked, shocked, that we have a few individuals who have weighed in with considerable misinformation to help bolster their desire to see no more workforce housing in one area or another within the Town of Vail limits. Our employees who work early hours and hard shifts to run your lifts, clear the snow from our roads and serve you pizza should absolutely be living on a bus stop route, served by the incredible Town of Vail transit system, close to their work places, enjoying the quality of life that their neighbors do. For fear -mongering opposition to claim this East Vail parcel is open space is not true — it is just undeveloped. In addition to Vail Resorts bringing on housing, they also have prioritized enhancing wildlife with putting the bulk of the property into very restrictive, non -developable zoning. The entire some 23 acres has residential zoning already on it. And in taking the time to do just a little bit of homework, this is not a north/south wildlife migration corridor and there is no habitat designated as a migration corridor within several miles of the parcel. Wildlife do not migrate north/south across 1-70. So, please let's not waste time. Please approve the rezoning and then we can all get to work on designing the right project for this location, benefiting our entire community. Thank you for your thoughtful review, Brian Nolan Brian Nolan GROUP970 1 FOOD.DRINK.ADVENTURE. Blue Moose Vail I Blue Moose Beaver Creek Brian Nolan GROUP970 1 FOOD.DRINK.ADVENTURE. Blue Moose Vail 1 Blue Moose Beaver Creek October 3, 2017 - Page 127 of 5 From: CommDev To: Chris Neubecker Subject: FW: In support of VR"s East Vail project Date: Monday, September 11, 2017 9:17:34 AM Original Message From: Brice May [mailto:BWMay@vailresorts.com] Sent: Sunday, September 10, 2017 10:07 AM To: CommDev; Council Dist List Subject: In support of VR's East Vail project I am writing this letter in support for Vail Resorts and their efforts to develop employee housing in East Vail. I have been fortunate to have lived in East Vail and to have worked with the Vail Ski Patrol for the last 30+ years. As a young ski patroller I chose to live in East Vail because it was close to work, on the bus route, and affordable. Rents were cheap and there were plenty of options. It was also a true buyers market where a young local could manage a down payment. However times of changed, real estate has boomed time and time again and such opportunities don't exist for our new employees trying to live in the town where they work. Over and over I hear from our staff how difficult it is to make ends meet and, sadly, many give up and move on. Somehow we accept this - that our employees can't afford to live here - but then we wonder why we have trouble filling our staffing both in town and on the mountain. I have been following the arguments concerning the pros and cons of rezoning the 23 acres that Vail Resorts' owns in East Vail from duplex development to employee housing and, quite frankly, am surprised by the opposition to this rare opportunity. Here we have been given a chance to really make a difference to our local employee yet we argue that this is not the right property, or we don't want it in our backyard, or that it is a transportation issue. Such arguments forget that we are the ones who reap the benefits of having a truly local work force, one that can easily utilize a great transportation system and get to work easily, pay affordable rent, and contribute to making both our town and our mountain a great experience for all. Vail Resorts has committed themselves to help address the housing issue in Eagle County and this first step in rezoning property they own, plus commit to a master lease of some of the units to ensure affordable rents for our employees, is a powerful statement to this cause. I think it is the right project, in the right place, and at the right time. We have a great solution in front of us, let's move forward and get this thing started! Brice May Vail Ski Patrol East Vail resident. The information contained in this message is confidential and intended only for the use of the individual or entity named above, and may be privileged. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please reply to the sender immediately, stating that you have received the message in error, then please delete this e-mail. Thank you. October 3, 2017 - Page 128 of 5 d VCBA The Vail Chamber 8 Business Association 241 South Frontage Road East, Suite 2 Vail, Colorado, 81657 970-477-0075 www.vailchamber.org September 8, 2017 Town of Vail Planning and Environmental Commission 75 S. Frontage Road Vail, CO 81657 Dear PEC Members: Members of the Vail Chamber and Business Association board of directors recently spoke with representatives from Vail Resorts regarding the proposal to create workforce housing on their East Vail parcel. We are writing to voice our support for this project for the following reasons: 1. We are in favor of the intent to provide deed -restricted, workforce housing units given their location in Vail Village on the in -town bus route, and the fact that they will not only house VR employees but some units will be made available to other small businesses in Vail to rent or buy units for their employees. 2. The property being on such a convenient bus route will help minimize employee cars in both summer and winter in our already busy parking structures. 3. 75 % of the property will have no development, only 25% will be rezoned for deed -restricted, workforce housing. This allows a more than ample wildlife corridor for the resident Bighorn Sheep population. 4. Vail Resorts has begun to really make good on their promises to provide solutions to the local workforce housing crunch. This potential project could help make a real dent in the local workforce housing crisis. 5. Vail Resorts has sought out local community partners to help find solutions for this significant problem. We receive calls daily at the VCBA from Vail business owners and potential employees explaining the difficulties of finding and retaining workforce housing. Having a potential property like this in the Town of Vail is exciting and very much needed, to say the least. On behalf of our board of directors, I urge you to consider the public benefits of this project as it moves through the town of Vail approval process. A timely yes vote on rezoning of this property will ensure that efforts to address the workforce housing crisis in Vail continue to move forward. Respectfully, Alison Wadey Executive Director Vail Chamber and Business Association October 3, 2017 - Page 129 of 5 From: CCC To: Council Dist List Subject: East Vail Rezoning Proposal Date: Friday, September 8, 2017 11:52:12 AM Dear Council Members, I am against the rezoning of the East Vail parcel as proposed by Vail Resorts. I often see deer, elk, coyotes, and foxes along that slope, or hiding in the wooded area at the eastern gully; as well as the foraging bighorn sheep in the late winter and early spring. Density of housing will compromise the habitat for these animals that I like to point out to guests to Vail as we ride the East Vail bus together. They are always so amazed and delighted to see wildlife right in Vail. Certainly Vail Resorts is clever enough to incorporate employee housing in its planned developments, and not ruin rare open space nor further burden transit systems. I regret that I cannot attend the meeting on September 11, so please add my comments in this letter to the record. Sincerely, Charlyn Canada 2940 Manns Ranch Road Vail, Co Sent from my iPhone October 3, 2017 - Page 130 of 5 Chris Neubecker From: David Ruttum <dmruttum@gmail.com> Sent: Monday, September 18, 2017 10:44 AM To: Council Dist List Subject: Vote tomorrow Town Council, I am disappointed in the Town Council because I perceive that you are not listening to Town of Vail residents. I perceive that you are listening to Vail resorts and residents of communities down valley. We residents of Vail DO NOT support Vail Resorts East Vail housing proposal. This proposal will negatively affect Town of Vail residents (people, animals, and vegetation). The only people that will benefit are those that live elsewhere. The town Council is beholden to represent our interests and not outside interests. Please vote NO on tomorrow's East Vail housing proposal. David Ruttum 1388 Buffehr Creek Road Vail 1 October 3, 2017 - Page 131 of 5 Sept. 10, 2017 Dear Vail Town Council and Planning and Environmental Commission: I am the General Manager of TWO ELK on Vail Mountain, and I have been here for just over 20 years. For the past six years, I have traveled throughout the summer (domestically) looking for quality, like- minded people to fill roles that we have within Vail Mountain Dining. One of the first questions asked is, "do you have housing?" Approximately 40% of the people that I offer jobs to eventually decline (prior to season) due to the lack of our own housing, or the lack of affordable, lease friendly housing within the valley. Good and Bad: Because we do have some housing, we are able to offer a few candidates affordable employee housing for a season, or two at the most. Over that time, people are able to learn a trade, hone their skills, and build relationships within the community. Unfortunately, when these people can no longer obtain employee housing, ...MANY, if not most of them, need to move elsewhere in order to be able to afford to live. They get their job training and work experience from Vail,.. and then move on to more affordable locations. In many cases, we feel that Vail is a "Stepping Stone" rather than a "Destination" for our employee work force. The Town of Vail and Vail Resorts are working hard to make Vail a Destination Community. Please don't let the voices of those who were able to "get in" and now don't want anyone else to. I'm proud of our employees at TWO ELK — they provide great service to our locals and our guests. Please approve the rezoning request of the East Vail parcel before you for much needed employee housing. Thank you, Doug Wooldridge October 3, 2017 - Page 132 of 5 September 14, 2017 Vail Town Council Via Email: towncouncil@vailgov.com Dear Vail Town Council, We are writing in support of the proposed rezoning of 3700 N Frontage Road East as recommended by the Planning & Environmental Commission. We both own homes in East Vail. We understand the unique nature of this community and share the belief that the ability to house our workforce is a key component to a sustainable and thriving community. Professionally, we both have extensive backgrounds in workforce housing through our work with Habitat for Humanity. We have a deep understanding of the need for this type of project in our community as well as the challenges that go along with building housing at a price point that is affordable to our work force. Housing is vital piece of infrastructure necessary to maintain both the economic and social vibrancy of Vail. We need 4,500 additional housing units to house our current workforce and its estimated that by 2025 we will need nearly 12,000 additional units. Rezoning this parcel offers a unique opportunity to add incremental work force housing units in Vail in partnership with Vail Resorts. This Council has show leadership in growing a balanced community through creating more opportunities for people to live in Vail. We believe this opportunity is too good to pass up and will go along way towards ensuring the vibrancy of our community for years to come. Sincerely, 4— Elyse Howard Vail Resident HFH Vail Valley John Welaj Vail Resident HFH Vail Valley October 3, 2017 - Page 133 of 5 From: Robert Lipnick To: kdriscoll(availdaily.com; CommDev; Council Dist List; Scott Miller Cc: Michael Hazard Subject: Envisioning a Sustainable Community Date: Thursday, September 7, 2017 3:25:11 PM Most of us first came to the Vail Valley because of the world famous ski mountain and started with a seasonal first job and a dream. We then fell in love with this community often making Vail home. However, many were unable to remain in this very special Valley due to the cost of housing. Lack of workforce housing has been a major issue the past 30 years, but has risen to a crisis level since 2015. Many employers have been unable to recruit and retain employees and now risk losing their businesses. The Town of Vail has made workforce housing a very high priority in their most recent Master Plan. Vail Resorts has recently proposed to rezone a 23 acre property they own in East Vail for 17.6 acres of preserved "open space" and 5.4 acres of primarily workforce housing. The fact that Vail Resorts is offering approximately 3/4 of their land to conservation and 1/4 to primarily workforce is in total alignment with Vail's Master Plan. Vail Resorts must be commended for their generosity and commitment to a sustainable community. Additionally, this offer by vail Resorts is consistent with Vail's Sustainable Destination principles. This is a win-win opportunity for all: a private piece of land that already has zoning for residential development on a bus route. Vail Resorts is leading the way to a more sustainable community by providing their land for new workforce housing units. Michael Hazard and Bobby Lipnick recently co-chaired the NIMBY (Not In My Back Yard) Jamboree conference co-sponsored by the Vail Symposium and the Vail Valley Partnership. One of the main goals of that program was to discuss possible solutions for Workforce Housing in our Valley and to begin the process of opening our minds to YIMBY(Yes In My Back Yard) rather than NIMBY. Those of you who understand the critical need for new Workforce Housing solutions in our Valley can no longer remain silent! Please join us in support of Vail Resort's creative solution to Workforce Housing Crisis by attending the Planning and Environmental Council hearing this Monday September 1 lth at 1:OOPM at the municipal building at the Town of Vail. Bobby Lipnick, M.D., MBA, LEED AP Michael Hazard, AIA Robert N. Lipnick, M.D., MBA, LEED AP Kogod School of Business Adjunct Faculty 202-223-1080 ext.105 October 3, 2017 - Page 134 of 5 Chris Neubecker From: Jo Ann VonBergen <jvonbergen@earthlink.net> Sent: Wednesday, September 13, 2017 5:22 PM To: Council Dist List Subject: East Vail Rezoning We were dismayed to see that the planning commission voted to recommend the rezoning of the parcel in East Vail. We have owned half of a two-family home in East Vail for 15 years, and our family vacations were spent in various East Vail rentals for many years before that. The low-density character was what drew us to East Vail; things like the ability to hike and snowshoe in our own neighborhood and knowing our neighbors. We bought our home believing that the master plan zoning would protect the things that we and our neighbors value. Spot zoning/rezoning smacks of the kind of cronyism you find in big cities — we never thought to see this in Vail. Another thing that gives the appearance of impropriety is the short timeframe and putting this on the calendar in the off-season. You, the council members, have the chance to do the right thing and reject this rezoning proposal. I understand that the Master Plan is to be reviewed soon and could be amended. That is the proper way to handle things — open, above board, with plenty of input from all stakeholders. Respectfully, JoAnn VonBergen jvonbergen@earthlink.net 1 October 3, 2017 - Page 135 of 5 From: Joyce Green To: Council Dist List; CommDev Subject: proposed re -zoning Date: Monday, September 4, 2017 4:22:16 AM Town of Vail planning commission & town council, I am a second -homeowner who owns a rental unit at Pitkin Creek Park in East Vail. I rent this unit on a long-term basis as I understand the importance of providing housing for year-round locals who make the economy work in Vail. I am writing today regarding the proposed re- zoning of the Vail Resorts owned parcel in East Vail. I believe this proposed re -zoning is a win-win for all concerned. It is a private piece of land that is already zoned residential, and is located on the bus route. This is an ideal location for workforce housing rental units - as good as any remaining in Vail for housing as best I can tell — it won't block anyone's view, it is easily accessible right off the exit and has an existing bus stop right in front of it. Based on what I have been able to find online, 75 percent of the property will have no development while 25 percent rezoned exclusively for much needed deed -restricted, workforce housing. I also want to address the Vail Homeowners Association and other opposition to the rezoning of this private parcel. The opposition is the very definition of NIMBYism. Calling a future yet to -be -determined workforce housing development the "ghetto" that will lead to "youthful activity" and suggesting that "workforce housing needs to be down valley" is not the belief of all second homeowners. I encourage you to vote "yes" on the proposed rezoning, and to carefully consider any future development plans for the parcel. Sincerely, Joyce Green Pitkin Creek Park 6-A October 3, 2017 - Page 136 of 5 From: Patricia Langmaid To: Council Dist List Cc: Alan Danson; CuIo Ginnv; CHARLYN Subject: Rezoning in East Vail Date: Friday, September 8, 2017 11:11:46 AM Dear Council Members, We want to go on the record as opposing the rezoning of the East Vail parcel from Open Space to Housing. We support all the excellent points made by Alan Danson against rezoning the East Vail parcel. We strongly oppose disturbing the winter range of the Big Horn sheep. All of us are uniquely fortunate to have them in the valley. Charlie and Patti Langmaid 2940 Manns Ranch Rd Vail Sent from my iPad October 3, 2017 - Page 137 of 5 Dear Vail Planning and Environmental Commission and the Vail Town Council, Please consider this letter as one of support for Vail Resorts' application to rezone a piece of property it owns in East Vail in order to develop affordable housing, as well as ensure open space. Over the last six years, this valley has become a special place to me. Not only have I learned how truly unique it is to have your backyard be the Gore Range and Vail Mountain but I also met the love of my life, created amazing friendships, have grown as an individual and found my life's work as a member of the Vail Ski Patrol. My job entails many early mornings followed by long days, filled with assisting injured guests and locals, keeping the slopes safe, distributing pertinent information about conditions and mitigating avalanche danger to allow Vail Mountain to be open safely each day to every one of you. In addition, the Vail Ski Patrol gives back to the community through active participation in Pink Vail and Vail Valley Charitable Fund events, Food Rescue Express and advocating for our natural land and resources. To both work and live in Vail is a dream that not many of us can realistically obtain. Housing is expensive and hard to come by. This housing project in East Vail would be incredibly beneficial to me, my fellow patrolmen and others in this community who work hard each day to make our small community a better place. Please rezone this land so that our community and the Vail Valley can continue to prosper and attract more individuals who care, are passionate and want to contribute to this wonderful community while enjoying the outdoors. Thank you, Lauren Phillips Vail Ski Patrol October 3, 2017 - Page 138 of 5 SOLARIS September 8, 2017 Dear Members of Vail Town Council and Planning and Environmental Commission: Please consider this a letter of support for the Vail Resorts rezoning application that would allow an affordable housing community complex on land it owns in East Vail. As Vail residents and Vail business owners, we have been long supporters of delivering incremental workforce housing to the Town of Vail. We applaud the Town's efforts to work toward a more sustainable community by prioritizing bringing on line a variety of housing types. And we further applaud our community's largest employer in wanting to add to their current inventory beds across Eagle County by rezoning property it owns in East Vail that could be developed today under Two Family Residential Zone District. We are in a housing crisis and when there is such great need, it's time for our elected leaders to be bold and visionary. This is an opportunity to partner with the private sector (Vail Resorts) and applaud their efforts to bring both housing on line for themselves as well as other local businesses - and protect wildlife. Here are just a few of the attributes that we find compelling: • The un -platted VR parcel has been zoned since the early 1980s as Two Family Residential, one of the Town of Vail's duplex zone districts. • The proposal by Vail Resorts would split the single, un -platted parcel into two parcels. One, the larger of the two, would be rezoned to Natural Area Preservation District, the Town's most restrictive zone district. The intent would be to maintain this approximately 17 -acre parcel in its natural state. • About 24% of the total land area within the Town of Vail is zoned Natural Area Preservation District. Less than 1% of the land area is zoned Housing Zone District. • The western parcel, approximately six acres, would be rezoned to the Housing Zone District, the Town's zone district dedicated to deed -restricted, workforce housing development with a variety of other ancillary uses. The intent is to develop the property with some combination of seasonal and other workforce housing. • On an existing bus route; in fact, the bust stop is right there! • The assertion that the property is "the last wildlife habitat in the Town of Vail." Not true. In the Booth Falls and Bald Mountain Road neighborhood there is over 120 acres of Town of Vail owned, Natural Area Preservation District zoned open space within Town of Vail boundaries. This proposal would add approximately 17 acres of NAP zoned land as open space - 17 acres of privately -owned land that is currently zoned for residential development. SOLARIS REDEVELOPMENT CO. 1 141 E MEADOW DRIVE 1 STE 211 1 VAIL, CO 1 816557 October 3, 2017 - Page 139 of 5 SOLARIS • The assertion that this is "open space land." Not true. The property is zoned Two -Family Residential (R), which would allow for duplex development. It has been zoned that way since the 1970s. It was identified incorrectly by the 1994 Open Lands Plan (a document by the Town of Vail and not by VR) as being owned by CDOT, and was noted as a site for the Town of Vail to acquire for open space use or trade. The site is zoned for residential development. Again, our kudos to the Town Council and PEC for their immense progress on housing over the past few years. Let's add this to the list - if not here, where? If not now, when? Sincerely, .a:Zai/,6iL Gc9fZ42, Sharon Cohn President Solaris Redevelopment Co. 141 E Meadow Drive Suite 211 Vail CO 81657 C: 303-550-4551 sharon@solarivail.com SOLARIS REDEVELOPMENT CO. 1 141 E MEADOW DRIVE 1 STE 211 1 VAIL, CO 1 816557 October 3, 2017 - Page 140 of 5 Chris Neubecker From: Elyse Howard <elyse.howard@me.com> Sent: Friday, September 15, 2017 11:00 AM To: Council Dist List Cc: John Welaj Subject: Rezoning of 3700 N Frontage East Attachments: Vail Town Council 9_14.pdf Vail Town Council Via Email: towncouncil(availgov.com Dear Vail Town Council, We are writing in support of the proposed rezoning of 3700 N Frontage Road East as recommended by the Planning & Environmental Commission. We both own homes in East Vail. We understand the unique nature of this community and share the belief that the ability to house our workforce is a key component to a sustainable and thriving community. Professionally, we both have extensive backgrounds in workforce housing through our work with Habitat for Humanity. we have a deep understanding of the need for this type of project in our community as well as the challenges that go along with building housing at a price point that is affordable to our work force. Housing is vital piece of infrastructure necessary to maintain both the economic and social vibrancy of Vail. We need 4,500 additional housing units to house our current workforce and its estimated that by 2025 we will need nearly 12,000 additional units. Rezoning this parcel offers a unique opportunity to add incremental work force housing units in Vail in partnership with Vail Resorts. This Council has show leadership in growing a balanced community through creating more opportunities for people to live in Vail. We believe this opportunity is too good to pass up and will go along way towards ensuring the vibrancy of our community for years to come. Sincerely, 1 October 3, 2017 - Page 141 of 5 Elyse Howard John Welaj Vail Resident Vail Resident HFH Vail Valley HFH Vail Valley 2 October 3, 2017 - Page 142 of 5 Chris Neubecker From: Penny Wilson <penlynwilson@gmail.com> Sent: Monday, September 18, 2017 7:44 AM To: Council Dist List Subject: Re: Rezoning of Vail Resorts East Vail Property Hi Esteemed Vail Town Council Members, This letter is in regard to the rezoning of the Vail Resorts (VR) owned property in East Vail. I have a couple of questions regarding this request. 1) In their presentation to the PEC, VR stated that the Town believed this parcel of land was owned by CDOT. CDOT was/is reflected as the owner in the Town's Open Lands Plan update. Since VR has demonstrated that Vail Associates/Vail Resorts has owned this land since 1961, but that the Town was unaware of this ownership, what is the status of the taxes for this land? If VR does own this land then the taxes on this parcel need to be up- to-date. If not, then they should be brought up-to-date prior to the land being re -zoned. 2) If the rezoning is approved, what approval has to be received for development of the conditional uses for this type of district? Conditional uses in the Natural Area Preservation district include equestrian trails, interpretive nature walks, parking (when used in conjunction with a permitted or conditional use), bicycle and pedestrian paths, picnic tables and informal seating areas. Do they have to seek approval or can they build pedestrian paths, put in picnic tables, and informal seating areas without approval? 3) Can the Town require VR to donate the land to be rezoned as Natural Area Preservation district to the Town? Or, better yet, to the Land Trust along with funding for the monitoring of the land? It would be better to have this land out of VR's hands after the rezoning. I do think that the rezoning is the best of the two options presented - the other being development of duplexes on the site. However, these issues need to be addressed prior to moving forward with the rezoning request. As always, thank you for your time and attention. ALL my best, Penny L. Wilson, PhD Registered Dietitian Nutritionist Website: www.eatingforperformance.com Blog: blog.eatingforperformance.com Email: penlynwilson@gmail.com Phone: 713-822-8500 Need a speaker? Ask Dr. Penny to speak to your group! "Destiny is no matter of chance. It is a matter of choice. It is not a thing to be waited for, but a thing to be achieved." - William Jennings Bryan 1 October 3, 2017 - Page 143 of 5 From: Chris Walker To: George Ruther; Chris Neubecker Subject: Proposed East Vail Employee Housing Date: Friday, September 8, 2017 4:06:17 PM My name is Chris Walker and my husband and I have lived in East Vail since 1975. I consider my East Vail home special for so many reasons. The outdoor beauty, our proximity to work, our hiking trails and our neighborhood park, all of these amenities make it a great place to live. I chose to work in the ski industry that largely supports the Vail economy and have been employed by Vail Resorts for 30 years. I am proud of my colleagues who work so hard to help us claim the premier mountain resort world status. My colleagues, current and future, as well as many others throughout the Vail business community desperately need affordable housing. The East Vail parcel that Vail Resorts owns is ideal — it has zoning on it, it is on the short bus route to Vail, it is close to Craig's Market, it has walking distance to hiking and biking distance to biking. We are in a housing crisis and we need more workers who would benefit by living closer to their employment. I fully support the proposed East Vail Employee Housing project. Chris Walker East Vail The information contained in this message is confidential and intended only for the use of the individual or entity named above, and may be privileged. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please reply to the sender immediately, stating that you have received the message in error, then please delete this e-mail. Thank you. October 3, 2017 - Page 144 of 5 Chris Neubecker From: Rick Sackbauer <sackbauer@aol.com> Sent: Sunday, September 17, 2017 7:00 AM To: Council Dist List Cc: Suzanne Silverthorn Subject: Be Strong Regretfully family issues take me away from your upcoming Tuesday meeting. Writing this solely as a West Vail property owner, I strongly urge each of you to be strong when facing the issue of employee housing. Each of us who has, is and will enjoy Vail's success should shoulder some of the blame for the lack of work force housing. Each of us should do his/her part to improve it for current and future generations. History has shown the toll this subject has taken on council members, i.e.. Mike Jewett on The Commons and Rob Ford's resignation as mayor. Be strong. In 1996 the Town of Vail and the Eagle River Water and Sanitation District combined efforts to build the Red Sandstone townhouse project. In the March 29 -April 4 edition of The Vail Trail Tara Flanagan wrote, "U.S. Sen John Glenn of Ohio told the Town of Vail in a letter that he wouldn't have bought his part-time home at Potato Patch Club "If I thought there was a possibility of a housing development across the street.' Tara also wrote, "He didn't say if housing Vail's employees in outer space was a simpler option." If not you, who; if not now, when? Thanks for the opportunity to voice my personal opinion. Sincerely, Rick Sackbauer 1 October 3, 2017 - Page 145 of 5 Chris Neubecker From: rolvail@aol.com Sent: Sunday, September 17, 2017 4:48 PM To: editor@vaildaily.com Subject: Rezoning East Vail I can understand Vail Resorts' desire for more employee housing, but unfortunately this is absolutely the wrong place if we value our community as environmentally sensitive. The south facing hillside here has been the primary wintering grounds for our large herd of Bighorn sheep, which very often can be seen feeding on most days in February and March. EverVail would be more appropriate for this housing. We as a community must do some serious soul searching on why we came here and where we are headed. As we can see from our present parking limitations, bigger is not always better. Now, do we eliminate the wildlife that gives us such joy in order to repeat past mistakes and make matters even worse? Personally I feel we will come to regret it. Respectfully, Rol Hamelin 1 October 3, 2017 - Page 146 of 5 Chris Neubecker From: Seth Ehrlich <seth@sosoutreach.org> Sent: Tuesday, September 5, 2017 4:49 PM To: Council Dist List Subject: Support for East Vail Rezoning Town of Vail Town Council, As the debate continues regarding the East Vail parcel, I'd like to add my support for the rezoning for your consideration. The rezoning extends the opportunity for the Town of Vail to be a leader in identifying creative solutions and effectively engaging with partners to address the most significant challenge facing our community. The availability of workforce housing has reached a tipping point where the amenities and allure of our community can no longer overcome the shortage and cost of housing. This is particularly true when recruiting for entry to mid-level positions in the valley. I've personally seen the reduction of applicants for positions based on the challenges that exists to find housing. I've also had existing coworkers who are dedicated to being here see their housing security reduced based on the change from their housing to short-term rentals in the past year or significant increases in their renewal rates. As a result, they are questioning their ability to stay in the community. These are individuals who provide the level of service that people expect in the Vail Valley and that make our region what it is. If they move on, who will fill these roles? It is through dedicated, deed -restricted, workforce housing that our entire community benefits. There is greater sustainability of housing and the opportunity for individuals to not only survive but to thrive in the valley. My wife and I are examples of people who benefited through a project like being proposed by securing a house in Miller Ranch eight years ago. We say to our friends that we won the lottery when we were provided the opportunity to purchase our home. It is singlehandedly the opportunity that has made it possible for me to remain in the community and to fully engage. I have had the opportunity to raise two kids and will be able to continue to give back across the community. You have the potential to create a similar development that will strengthen the fabric of our community and promote what we need to be successful. I am frustrated by the challenges that exist to creating real solutions to the issues that are being faced. We're a community that wants it all, and the reality is that we need to approach it with different thinking to achieve it. You're doing it by considering this rezoning opportunity. Please move forward with its approval. Thank you for your time. Seth SOS Seth Ehrlich / Executive Director PO Box 2020 / Avon, CO 81620 direct 970.926.9292 x 102 / cell 412.953.9622 / fax 970.306.0269 sosoutreach.orq 1 October 3, 2017 - Page 147 of 5 From: Seth Ehrlich To: Council Dist List Subject: Support for East Vail Rezoning Date: Tuesday, September 5, 2017 4:49:23 PM Attachments: image005.jpq image006.joq Town of Vail Town Council, As the debate continues regarding the East Vail parcel, I'd like to add my support for the rezoning for your consideration. The rezoning extends the opportunity for the Town of Vail to be a leader in identifying creative solutions and effectively engaging with partners to address the most significant challenge facing our community. The availability of workforce housing has reached a tipping point where the amenities and allure of our community can no longer overcome the shortage and cost of housing. This is particularly true when recruiting for entry to mid-level positions in the valley. I've personally seen the reduction of applicants for positions based on the challenges that exists to find housing. I've also had existing coworkers who are dedicated to being here see their housing security reduced based on the change from their housing to short-term rentals in the past year or significant increases in their renewal rates. As a result, they are questioning their ability to stay in the community. These are individuals who provide the level of service that people expect in the Vail Valley and that make our region what it is. If they move on, who will fill these roles? It is through dedicated, deed -restricted, workforce housing that our entire community benefits. There is greater sustainability of housing and the opportunity for individuals to not only survive but to thrive in the valley. My wife and I are examples of people who benefited through a project like being proposed by securing a house in Miller Ranch eight years ago. We say to our friends that we won the lottery when we were provided the opportunity to purchase our home. It is singlehandedly the opportunity that has made it possible for me to remain in the community and to fully engage. I have had the opportunity to raise two kids and will be able to continue to give back across the community. You have the potential to create a similar development that will strengthen the fabric of our community and promote what we need to be successful. I am frustrated by the challenges that exist to creating real solutions to the issues that are being faced. We're a community that wants it all, and the reality is that we need to approach it with different thinking to achieve it. You're doing it by considering this rezoning opportunity. Please move forward with its approval. Thank you for your time. Seth 63 Seth Ehrlich / Executive Director PO Box 2020 / Avon, CO 81620 direct 970.926.9292 x 102 sosoutreach.orq follow us @sosoutreach 412.953.9622 970.306.0269 October 3, 2017 - Page 148 of 5 As a Vail Homeowner who originally came to Vail and lived in the Apollo Park employee housing project I fully endorse Vail Resorts proposal to build a new employee housing project on the parcel of land the company owns located near the 1-70 East Vail exit on the North Frontage Road. I can't envision a more perfect location for a new housing project since it is located on an isolated parcel near a bus stop that does not affect views of an existing neighborhood. Misinformation has been circulated that states this parcel of land is the last remaining wildlife corridor. Really? The proposed parcel borders both the two- lane North Frontage Road and four -lane 1-70. I highly doubt this is an ideal wildlife corridor. Providing affordable housing, in the upper valley, for individuals who work in our community should be a high priority for all of us who live in Vail. If you are retired or a second homeowner thus out of the employment market please think about all the "employees" you encounter on a daily basis. Imagine how much your quality of life and property values would be negatively affected if there were no employees? "Employee" is not a 4 -letter word. Instead it is a label for our friends and neighbors who live and work alongside the majority of us. I hope there are many more affordable housing projects built, like Apollo Park and Pitkin Creek Park, that allow individuals, like me 40 years ago, to enter the Vail job market and become future friends and neighbors. Susie Tjossem 1630 Buffehr Creek Road Vail October 3, 2017 - Page 149 of 5 From: Patty McKenny To: Chris Neubecker Cc: Suzanne Silverthorn Subject: FW: No to East Vail rezoning Date: Friday, September 22, 2017 12:46:31 PM Patty McKenny Town Clerk Town of Vail pmckenny@vailgov.com 970-479-2136 Original Message From: Mike Griffin Sent: Friday, September 22, 2017 10:49 AM To: Council Dist List Subject: FW: No to East Vail rezoning From info@vailgov.com Original Message From: info@vailgov.com [mailto:infona,vailgov.corrl] Sent: Friday, September 22, 2017 10:46 AM To: Info Subject: No to East Vail rezoning To the town council of Vail: I am a 30 year owner/resident in East Vail, Colorado. I agree with Kim Langmaid. Please leave property natural. Anne Robertson Submitted By: Name:: Anne Robertson Telephone:: 9704762207 Email:: annegrob@yahoo.com Submitted From: http://vailgov.com/contact October 3, 2017 - Page 150 of 5 From: Patty McKenny To: Chris Neubecker Cc: Suzanne Silverthorn Subject: FW: Vail Rezone for Housing! Date: Tuesday, September 19, 2017 12:53:24 PM Patty McKenny Town Clerk Town of Vail pmckenny@vailgov.com 970-479-2136 From: Elliot Wilton [mailto:etwilton@gmail.com] Sent: Tuesday, September 19, 2017 12:16 PM To: Council Dist List Subject: Vail Rezone for Housing! Hello Vail Town Council Members, Thank you for taking time to review my email as I will not be able to attend the town council meeting tonight because I have to work. I ask of the council to please move forward and accept the request by Vail Resorts Inc. to rezone the parcel of land that they own in order to provide some much needed housing for workers in this community. I have lived in Eagle County the last 7 years (Minturn) and worked in Vail for the last 6. Housing has become increasingly scarce and ever more expensive and as a result the community workforce as suffered. Each year it becomes harder and harder to attract quality workers and to keep those quality workers. Vail Resorts has finally come through with a common sense solution that works, please do not let this opportunity slip by! I feel like there is a loud minority who wish to use their influence to stop this, I only ask that you review the facts and decide what's best for everyone. Sincerely, Elliot Wilton October 3, 2017 - Page 151 of 5 From: Shelley Bellm To: Chris Neubecker; Lynne Campbell Subject: FW: Vail Resorts Housing proposal Date: Monday, September 18, 2017 6:23:42 PM Attachments: image001.pnq Shelley Bellm Office Manager Community Development Department TOWN OF VAIL 75 South Frontage Road Vail, CO 81657 Office: 970.479.2325 vailgov.com GREAT PLACE WOR K CERTIFIED COMM •01413DIF rsn 0 0 From: Lynne Rossman [mailto:Irossman970@gmail.com] Sent: Monday, September 18, 2017 6:17 PM To: CommDev; Council Dist List Subject: Vail Resorts Housing proposal Dear Members of the Vail Town Council; I am a long term Vail resident (since 1985) and a proud Vail homeowner since 1993. From a personal and professional side (I have been in Human Resources for Vail since I arrived) everyday I see the passion that brings people like me and my husband to the Vail Valley and feel truly fortunate to have raised our daughter here. I also see the challenges that living in our valley present to those same people. Over the past several years, I can attest to the great housing need that is facing our community. We are a special community that sees both year-round and seasonal housing needs and I'm proud of our Vail Town Council leadership to prioritize it's efforts around more for -sale as well as rental housing. I am very excited that my company is proposing to take private land it owns in East Vail, that is already zoned, and rezone it for more workforce housing not only for my colleagues but for the other employers in the valley trying to best serve our locals and guests. Our community needs the skills and commitment of all individuals in the variety of positions within our community that make it truly a special place. That includes teachers, nurses, firefighters, bus drivers and as well as lift operators, ski October 3, 2017 - Page 152 of 5 instructors and ski patrol. Vail Resorts is also about wildlife and this proposal to zone more than 17 acres Natural Area Protection District supports that effort. While this land has sat undeveloped for a long time, it is not open space. With so little available land left in Vail to develop, the location of this private piece of land, on a bus stop at the I-70 interchange, is really is a perfect solution for the wildlife and well as employers and potential residents. Thank you for your attention and please continue your brave decision-making and support of the Vail Resorts application. Sincerely, Lynne Rossman 2773 Kinnikinnick Rd D4 Vail, CO October 3, 2017 - Page 153 of 5 September 19, 2017 The Vail Town Council 75 South Frontage Road West Vail, CO 81657 Re.: First Reading of Ordinance 13 Approving the Rezoning of Lot 1, East Vail Workforce Housing Subdivision. Mayor Chapin and Council Members, Lack of housing - regardless of affordability thresholds - for lower and middle- income individuals and families continues to affect local economic, social and environmental conditions by placing increased burden on employers and employees. Cost of living, cost of housing, increased travel times on local roadways and the resultant loss of local economic productivity that comes from lack of housing near job centers are quantifiable; impacts to quality of life, the environment, and our social fabric are equally important but less tangible. We respectfully suggest there are no perfect solutions to growth management, or to the ongoing housing issues affecting so many communities across the mountain west and we urge you to consider the merits of the requested zone district amendment that would permit the Applicant, Vail Resorts, Inc., to proceed with a transparent, public process to design and execute one potential solution to a larger problem affecting all of us in Eagle County in some way. Land costs, public policies, changing demographics and market forces continue to pose barriers to local housing solutions; unchallenged NIMBYism is the multiplier that too often replaces sound discourse and the rational examination of alternatives with irrational fears, false narratives and self-serving objections. Yet, proactive, inclusive communities such as the Town of Vail have proven time and again that when public and private interests are leveraged, and alternatives are weighed against publicly guiding planning principles and policies, the best can be made of limited and unique opportunities towards solutions that benefit the larger community. Importantly for the Town, VRI proposes a potential solution that, although not ideal in many minds, has the potential to addresses several key policy objectives of the Town. Geologic hazards and potential wildlife concerns have clearly informed the designation of proposed Housing and Natural Preservation Area zoning on the subject property, leading to the previously unforeseen opportunity to preserve significant areas for conservation purposes; such factors will no doubt impact any future design put forth by VRI. EAGLE COUNTY CONCERNED CITIZENS HOUSING TASK FORCE SUPPORTING INITIATIVES FOR A SUSTAINABLE COMMUNITY October 3, 2017 - Page 154 of 5 The opportunity at hand, then, for the Town involves a relatively low-risk approval of the rezoning request - to permit further, transparent and inclusive examination of alternatives and solutions that have yet to be envisioned. In closing, we urge you to support an important opportunity for our community's future and approve the proposed zoning amendment. Sincerely, Mick Daly; Executive Board, Eagle Chamber of Commerce Michael Glass; President, Alpine Bank Michael A. Hazard AIA; Principal, Michael Hazard Associates Architects Elyse Howard; Development Director; Habitat for Humanity Vail Valley Scott Hunn AICP; President, Hunn Planning & Policy Dr. Bobby Lipnick MD MBA LEED AP, Vail Symposium Program Committee Molly Morales; Property Manager & Housing Coordinator, Vail Valley Medical Center Erik Williams; Director of Community Development, Vail Valley Partnership Kim Bell Williams; Interim Housing Director, Eagle County Chris Romer; President/CEO, Vail Valley Partnership EAGLE COUNTY CONCERNED CITIZENS HOUSING TASK FORCE SUPPORTING INITIATIVES FOR A SUSTAINABLE COMMUNITY October 3, 2017 - Page 155 of 5 From: David Ruttum To: Council Dist List Subject: Vote tomorrow Date: Monday, September 18, 2017 10:44:53 AM Town Council, I am disappointed in the Town Council because I perceive that you are not listening to Town of Vail residents. I perceive that you are listening to Vail resorts and residents of communities down valley. We residents of Vail DO NOT support Vail Resorts East Vail housing proposal. This proposal will negatively affect Town of Vail residents (people, animals, and vegetation). The only people that will benefit are those that live elsewhere. The town Council is beholden to represent our interests and not outside interests. Please vote NO on tomorrow's East Vail housing proposal. David Ruttum 1388 Buffehr Creek Road Vail October 3, 2017 - Page 156 of 5 'Western Ecosystems, Inc. EcoCogicaC Consultants goy 'West Coach Road; BouCcCer, Colorado 80302 August 10, 2017 Dominic F. Mauriello Mauriello Planning Group, LLC PO Box 4777 2205 Eagle Ranch Road Eagle, Colorado 81631 (303) 442-6144 email transmittal to dominic@mpgvail.com Re: Rezoning wildlife assessment of Vail Resort's East Vail Workforce Housing parcel, Town of Vail. Dear Dominic, Vail Resorts owns the ± 23.3 -acre East Vail Workforce Housing parcel and is interested in the preliminary planning step of rezoning it for future residential development on a portion of the parcel. Wildlife issues will be a concern in the Town approval process. At your request, this document considers the more important wildlife issues associated with the parcel. A site visit specifically for this project was conducted on August 4, 2017 and I am familiar with the habitats present and the general wildlife issues from working on projects in the valley dating back to 1977. 1.0 LOCATION Figure 1 is an October 9, 2015 Google Earth image showing the parcel's location between Pitkin Creek, on the east, and Booth Creek, on the west. The parcel is located contiguous to the north of I -70's East Vail interchange whose 24/7/365 traffic influences the effectiveness' of the parcel's wildlife habitat. The Pitkin Creek townhomes are partly surrounded by the southeast portion of the parcel. Booth Creek residential development and school are located below Booth Creek Cliffs and the Booth Falls rockfall mitigation berm. The western end of East Vail occurs on the opposite side of the interstate. Because the image was taken in October, after leaf fall, the aspen -dominated hillside on the parcel is not apparent. 2.0 POTENTIAL DEVELOPMENT At this time it is unknown where and how much development could occur on the parcel. Steep slopes and rockfall hazard are two significant considerations. However, to evaluate the significance of wildlife issues, preliminary results of an analysis prepared by Mauriello Planning Group utilizing Town of Vail GIS mapping were considered. Mauriello Planning Group (2017) identified a 5.4 -acre area (25% of the entire parcel) in the far western portion of the property as the most likely developable area. 1 Habitat effectiveness is the ability of animals to use a certain area of habitat compared to its maximum possible use. 1 October 3, 2017 - Page 157 of 5 Figure 1. Location and approximate boundary (red line) of the East Vail parcel (on an Oct. 9, 2015 Google Earth base image). 3.0 HABITATS PRESENT The south -facing parcel is dominated by relatively young, pole -stage aspen with a mountain shrub understory. Figures 2 and 3 show habitat on the east and west sides of the property, respectively. Figure 2. View northeast of the East Vail parcel from the east -bound lane of I-70 across the widest (south -north) part of the parcel just west of the Pitkin Creek townhomes (western -most townhome at right). September, 2015 ground -level Google Earth image. 2 October 3, 2017 - Page 158 of 5 Figure 3. View east of the East Vail parcel from the east -bound lane of I-70 along the northern parcel boundary. Tall grasses along the start (proximal end) of the Booth Falls rockfall mitigation berm road are visible at left. September, 2015 ground -level Google Earth image. 4.0 KEY WILDLIFE ISSUES The Town and Colorado Parks and Wildlife (CPW), may have several wildlife concerns associated with future development and habitation of residences on the subject parcel, however the current proposal to rezone the property would have no effect on wildlife. Engagement with CPW, as an advisory agency, should occur with any development application that is submitted in the future and considered in a more extensive Environmental Impact Report, as defined by the Town Code. These issues are discussed below, based, in part, on current (November 21, 2016) seasonal range files downloaded from the CPW website. The mapping is part of CPW's database, which provides information on wildlife distributions to public and private agencies and individuals, for environmental assessment, proprietary land management resource planning, and general scientific reference. The disclaimer associated with all CPW mapping is footnoted.2 Polygons are defined by the observations of animal distributions over many years. 4.1 Bighorn Sheep Figure 4 shows six bighorn sheep seasonal ranges mapped by CPW in the vicinity of the East Vail parcel. Bighorn sheep winter range and severe winter range cover the same area and overlap most (± 2 NDIS [CPW kmz] mapping was derived from field personnel and is updated periodically [currently every 5 years]. A variety of data capture techniques were used including drawing on mylar overlays at 1:50,000 scale USGS county mapsheets and implementation of the SmartBoard Interactive Whiteboard using stand-up, real-time digitizing at various scales. Information depicted on NDIS maps is for reference purposes only and is compiled from best available sources. Reasonable efforts have been made to ensure the accuracy of this data. Colorado Parks and Wildlife expressly disclaims responsibility for damages or liability that may arise from the use of this data. The wildlife distribution maps are products and property of CPW, a division of the Colorado Department of Natural Resources. Care should be taken in interpreting these data. Written documents may accompany these maps and should be referenced. The information portrayed on these maps should not replace field studies necessary for more localized planning efforts. The data are gathered at a variety of scales; discrepancies may become apparent at larger scales. The areas portrayed are graphic representations of phenomena that are difficult to reduce to two dimensions. Animal distributions are fluid; animal populations and their habitats are dynamic. 3 October 3, 2017 - Page 159 of 5 75%) of the parcel. Winter range is that part of the overall range where 90% of the individuals are located during the average five winters out of ten, from the first heavy snowfall to spring green -up. Severe winter range (SWR) is that part of the winter range where 90% of the individual animals are located when the annual snowpack is at its maximum and/or temperatures are at a minimum in the two worst winters out of ten. The amounts, quality, and effectiveness of winter range are generally what limit big game populations. The polygon boundary is not accurate. It likely extends southeast to the treeline along Pitkin Creek, down to the interchange on/off ramps, and down to the north side of the frontage road. There is no I-70 game fencing in the area. Sheep likely used the habitat in what is now the Booth Creek residential area and it is unlikely that they continue to enter that development. The winter range and SWR overlapping the entire subject parcel is approximately 1.2% of the overall winter range and SWR polygons (approx. 1,880 ac.) that extends west along the north side of I-70 nearly to I - 70's Vail exit. This is the only sheep winter range polygon mapped on either side of the Gore Range. High concentrations of winter sheep pellets were located along the top of the Booth Falls rockfall mitigation berm during the site visit. Two homes located 107-177 feet below the berm give some indication of residential compatibility with sheep winter range. Figure 4. Bighorn sheep seasonal ranges mapped by CPW in the vicinity of the East Vail parcel (red outline). See text for range definitions. Bighorn sheep winter range and severe winter range cover the same largest area and are shaded light blue. Winter concentration area is shown in the higher elevation, darker blue polygon. The southern edge of a lambing area above the Booth Creek cliffs is outlined in green. Bighorn sheep migration pattern is shown as a red line. A mineral lick is shown as a rusty circle. Winter concentration area is a subset of the winter range where animal densities are at least 200% greater than the surrounding winter range density during the same period used to define the winter range, in the average five winters out of ten. That polygon does not overlap the East Vail parcel, but habitat effectiveness of that polygon could be influenced by residential development and habitation on the parcel. 4 October 3, 2017 - Page 160 of 5 Bighorn sheep production area is where sheep lamb. Production areas are defined as that part of the overall range occupied by pregnant females during a specific time period in the spring (May 1 to June 30). The polygon occurs above the Booth Creek cliffs, extends 1.6 miles to the north, and is topographically buffered from residential development below. Based on ewes selecting cliff -like terrain inaccessible to terrestrial predators, it is unlikely that any of the forested terrain shown in Figure 4 is actually used for lambing. The effectiveness of production areas could be affected by free -ranging dogs and recreation originating from residences below. Bighorn sheep migration pattern is a subjective indication of the general direction taken by migratory ungulate herds. The line's location is irrelevant. What it indicates is that bighorns move downhill in this area during fall towards their winter range, then move uphill in spring to their summer range. A bighorn mineral lick is defined as a natural site known to be utilized by bighorn sheep for obtaining minerals to meet basic nutritional needs. Whether natural or otherwise, such licks are particularly important for pregnant and lactating ewes. Potential residential development on the subject parcel will be of concern because of the net loss of winter habitat (±0.24% of the overall winter range polygon) associated with residential development, further impaired effectiveness of habitat within the influence of the development, and other potential habitation -related effects (e.g., free -ranging dogs and dispersed recreation originating from residences). However, sheep habitat use in this area has adapted and habituated3 somewhat to I-70 and frontage road activity, Booth Creek neighborhood and The Falls at Vail townhome residential developments and activities, Vail Mountain School, and dispersed recreational activity along the Pitkin Creek and Booth Creek trails. The relatively small (5.4 -acre) potential East Vail development would result in a further loss of winter range, but its location in an area whose habitat effectiveness has been reduced by existing human disturbance and development should have minimal effects on sheep habitat use and should not affect herd size. Approximately 75% of the parcel would remain available for continued sheep use on a preserved and protected tract associated with the proposed rezoning and platting of the parcel. 4.2 Elk Figure 5 shows one elk seasonal range mapped by CPW in the vicinity of the East Vail parcel that warrants consideration. The elk winter range definition follows that provided for sheep, above. No elk winter range is shown overlapping the subject parcel, but that mapping is likely wrong. The winter range polygon boundary along the north side of I-70 appears to follow an assumed land ownership boundary. At the time of CPW mapping the County's and the Town's mapping assumed this parcel was likely in CDOT ownership. Colorado Parks and Wildlife appears to have adopted the Town's position and extended the polygon along the U.S. Forest Service property line, rather than bringing it down to the north edge of the frontage road where it probably should be. The elk winter range on the subject parcel is part of a polygon containing the highest elevation elk winter range in the Gore Creek Valley and some of the highest winter range in the Eagle Valley. This higher elevation winter range is used more during the early part of winters and during milder winters when excessive snow depths have not yet pushed animals to lower elevations down valley. Nevertheless, these winter ranges are valuable because they support animals during portions of the winter when animals would otherwise be further down valley on increasingly small and more crowded winter range. 3 A learned behavioral change exhibited by greater tolerance of, and reduced avoidance to, benign human activities as a result of chronic exposure. The extent of habituation is generally reduced in hunted herds. 5 October 3, 2017 - Page 161 of 5 Figure 5. Elk winter range (outlined and shaded light blue) mapped by CPW in the vicinity of the East Vail parcel (red outline). It is likely that the entire parcel is elk winter range. Over the past 50 years there has been a considerable loss of big game winter range to secondary ski area development in the Eagle Valley. Winter ranges generally occur at lower elevations along valley bottoms that are dominated by private lands. Development of those lands has pushed elk further west down valley. In recent years, CPW have increased their hunting permits to increase harvest and reduce the elk and deer populations to levels that the smaller winter range acreage can support. Potential residential development on the subject parcel will be of concern for elk for the same reasons described for bighorn sheep (the net loss of elk winter range, further impaired effectiveness of habitat within the influence of the development, and other potential habitation -related effects [e.g., free - ranging dogs and dispersed recreation originating from residences]). However, as described for sheep, elk habitat use in this area has adapted and habituated to I-70 activity, nearby subdivisions, and dispersed recreational activity. Similar to sheep, the relatively small (5.4 -acre) potential East Vail development would result in a further loss of winter range, but its location in an area whose habitat effectiveness has been reduced by existing human disturbance and development should not result in any measurable change in elk habitat use or herd size. Approximately 75% of the parcel would remain available for continued elk use. 4.3 Peregrine Falcon Peregrine falcons are a sensitive species monitored by CPW and the U.S. Forest Service. There is an active peregrine falcon nesting cliff on the opposite side of the Gore Creek valley in the vicinity of the East Vail parcel (Fig. 6). The nesting area polygon is defined as the area which includes good nesting sites and contains one or more active or inactive nest locations. The boundaries are drawn based on professional judgment to include most known nesting habitat in the vicinity. Usually these areas are mapped as polygons around cliffs and include a 0.5 mile buffer surrounding the cliffs. 6 October 3, 2017 - Page 162 of 5 Booth Creek C I_5,13_F,aon[age;g0 h '',p momr. IFCree. ®201]Gaagle oogle earth. 13 5 367737.73 m E 436761> 7s m N elev 13141 Eye a31 3241911 0 Figure 6. Active peregrine falcon nesting cliff complex (shaded blue) mapped by CPW in the vicinity of the East Vail parcel (red outline). Viable peregrine falcon nesting sites possess two components: (1) adequate nesting habitat and (2) extensive hunting habitat with an adequate prey base to support the adults and their offspring (Craig 1978). Nesting sites are located on precipitous cliffs ranging in height from 40 to 2,100 feet, averaging 200 to 400 feet tall. Several ledges, potholes, or small caves must be present in the cliff face to function as a suitable nest site. A breeding pair will frequently alternate their nesting activities to different ledges on a cliff face between years, and they will often relocate to adjacent cliff faces. As a result, protective measures must address an entire cliff complex (and potential nesting areas) rather than an individual cliff. Nesting peregrines will not tolerate excessive human encroachment or prolonged disturbance in the vicinity of the nesting cliff. Any activity or development above the nesting cliff will likely cause abandonment. Breeding peregrines become extremely agitated and may abandon the nest site if disturbance occurs during courtship, prior to the initiation of egg laying. One explanation regarding why some sites are occupied in spite of excessive human activity in the vicinity of the nesting cliff is that the falcons occupied the site early in the nesting season prior to spring increases in human activity and had eggs or young when the disturbance occurred. Once birds have eggs or young, they have a strong fidelity to their invested resources. Such birds were, therefore, attached to the site and would not abandon it at that time. The East Vail peregrines are examples of how wildlife, in general, can habituate to chronic, but benign, human activities, although residential and golf course development along the valley bottom has reduced their prey base. In Colorado, peregrines usually return to nesting cliffs in late February or early March and initiate courtship activities, which continue to mid- or late April when eggs are laid. The young hatch from mid- to late May and fledge (i.e., leave the eyrie) in mid- to late June. The young and adults remain in the vicinity of the nesting cliff up to several months after fledging. 7 October 3, 2017 - Page 163 of 5 Extensive hunting habitat is a second key component of a viable peregrine nest site. Peregrines will frequently travel at least 10 miles from their eyrie to procure prey and they have been documented hunting up to 30 miles away from nest sites (G. Craig, CDOW, pers. comm.). It is, therefore, important to maintain the integrity of important hunting areas within at least 10 miles of the nesting cliff. All habitats within the 10 -mile radius need not be considered essential habitat, since only those areas that attract or support peregrine prey need be protected. The primary prey captured by nesting Colorado peregrines are small to moderately-sized birds, such as blackbirds, doves, robins, flickers, jays, nutcrackers, meadowlarks, and pigeons, but prey as large as waterfowl are also taken. Any habitat that supports or concentrates birds should be considered essential to locally nesting peregrines. Key hunting areas fall into two categories: (1) those habitats that concentrate or support important prey species, and (2) those habitats that expose prey and make them vulnerable to peregrine attack. Peregrines capture their prey through precipitous dives from considerable height above their quarry. Peregrines must, therefore, frequent habitats permitting this type of pursuit. Peregrines do not hunt below the forest canopy, but capture birds flying above forests or across open expanses. Larger prey are raked (with talons) or knocked out of the air and peregrines need open areas on the ground to recover them. Nesting cliffs, are generally situated at considerable heights above the surrounding terrain, so peregrines have a broad panorama from favorite hunting perches near the cliff top. The East Vail pair's 2017 nest site was within 0.5 miles of the East Vail parcel and 590 vertical feet above it. It is unknown where peregrines from this cliff complex hunt, but hunting is likely concentrated over the Gore Creek valley. The wetland and riparian complex immediately below the cliff is likely heavily used as those habitats concentrate and support higher prey densities, expose that prey base to peregrine attack more so than other local habitats, while the cliff provides a convenient hunting perch. The subject parcel contributes to the avian prey base, but unless those birds leave the parcel they are not vulnerable to peregrine attack. The air space above the parcel is likely more important hunting habitat, as it is along the entire Gore Creek Valley, as birds flying above the valley are exposed to peregrine attack. Potential residential development on the subject parcel will be of concern for peregrine falcons because of the small, but additional net loss of foraging habitat, further impaired effectiveness of habitat above and around the development, and the additive human development across from the nesting cliff. The current nesting pair has habituated to current levels of human activity and development. These include the 24/7/365 disturbance associated with I-70, the East Vail interchange and the frontage road, the Vail Pass-Tenmile bike path (immediately below the nesting cliff), and residences associated with East Vail, Booth Creek, and the Pitkin County Townhomes. Future construction and habitation of the subject parcel, buffered from the nesting cliff by distance, elevation, and more acute intervening disturbances/ activities would be more of the same type of structures and activities that should not negatively affect the nesting pair. It is also likely, with an increasing peregrine population and competition for nest cliffs, that future pairs of peregrines would also find the cliff complex viable with future development of the proposed as currently considered. That assumes that the valley's prey base remains adequate, which is likely given the avoidance of wetland and riparian habitats supporting higher prey densities and the limited amount of further development potential. The subject parcel's airspace would remain available for peregrine hunting and approximately 75% of the parcel would remain available to support potential peregrine prey. 4.4 Black Bear Colorado Parks and Wildlife have mapped two black bear seasonal ranges in the vicinity of the East Vail parcel that warrant consideration (Fig. 7). Black bear summer concentration areas are defined as those parts of the overall range where activity is greater than the surrounding overall range during that period from June 15 to August 15. This polygon extends along and above the valley bottom from east of East Vail to west of West Vail. This designation has merit overlapping the subject parcel. 8 October 3, 2017 - Page 164 of 5 During the August 4 field survey, the young, open -canopy aspen stands on the west end of the property supported a moderate density of berry -rich serviceberry shrubs that represent important summer forage for bears. A human/bear conflict area is represented by the same polygon along the Gore Creek valley bottom. Such areas are defined as that portion of the overall range where two or more confirmed black bear complaints per season were received which resulted in CPW investigation, damage to persons or property (cabins, tents, vehicles, etc.), and/or the removal of the problem bear(s). This does not include damage caused by bears to livestock. Potential residential development on the subject parcel will be of concern for bears because of the small, but additional net loss of summer forage habitat, further impaired effectiveness of habitat within the influence of the development, and other potential habitation -related effects [e.g., potential garbage - handling issues. Approximately 75% of the parcel would remain available for continued bear use. Figure 7. Black bear summer concentration area and human/bear conflict area (outlined and shaded purple) mapped by CPW in the vicinity of the East Vail parcel (red outline). 5.0 SUMMARY Several important wildlife species occur on or in the vicinity of the East Vail parcel. Proposed rezoning and platting would have no negative effects on those species. Future residential development, as currently considered, would preserve approximately 75% of the parcel, but development would remove habitat values in a 5.4 -acre area and affect, to some extent, adjacent habitat effectiveness that is not already impaired by disturbances along I-70, its frontage road, and adjacent residential developments. When future residential development is proposed, it is recommended that a wildlife mitigation plan be developed to minimize wildlife conflicts and consultation with CPW occur at that time. 9 October 3, 2017 - Page 165 of 5 Please call or email me if you or others on the team have any questions. Sincerely, Rick Thompson Certified Wildlife Biologist, Western Ecosystems, Inc., 905 West Coach Road, Boulder, CO 80302 (303) 442-6144; weiwild@aol.com 6.0 LITERATURE CITED Craig, G.R. 1978. American peregrine falcon, Falco peregrinus anatum. Pages 40-45 in Essential habitat for threatened or endangered wildlife in Colorado. CDOW, Denver. 84 pp. 10 October 3, 2017 - Page 166 of 5 SARE, INC. Geotechnical Engineers & Construction Materials Consultants ROCKFALL HAZARD STUDY East Vail Parcel Vail, Colorado Report Prepared for: Mr. Kevin Hopkins Vail Resorts Development Company PO Box 959 Avon, CO 81620 Project No. 17.5029 June 19, 2017 7108 South Alton Way, Building B - Centennial, Colorado 80112 • www.cesareinc.com Phone 303-220-0300 - Fax 303-220-0442 October 3, 2017 - Page 167 of 5 CESARE, INC. Geotechnical Engineers & Construction Materials Consultants ROCKFALL HAZARD STUDY East Vail Parcel Vail, Colorado Report Prepared for: Mr. Kevin Hopkins Vail Resorts Development Company PO Box 959 Avon, CO 81620 Project No. 17.5029 June 19, 2017 Report Prepared by: Julia M. Frazier, P.G. Senior Geologist 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 i October 3, 2017 - Page 168 of 5 CESARE, INC. TABLE OF CONTENTS 1. INTRODUCTION 3 2. SCOPE OF WORK 3 3. SITE CONDITIONS 3 4. GEOLOGIC SETTING 11 4.1 REGIONAL GEOLOGY 11 4.2 SITE GEOLOGY 12 4.2.1 ARTIFICIAL FILL (AF) 12 4.2.2 COLLUVIUM (QC) 12 4.2.3 LANDSLIDE DEPOSITS (QLS) 12 4.2.4 PINEDALE TILL (QTP) 12 Robinson Limestone Member (Pmr) 13 Lower Member (Pml) 13 5. GEOLOGIC HAZARDS 14 5.1 ROCKFALL 16 5.2 LANDSLIDE 16 6. ROCKFALL ANALYSIS 18 6.1 ROCKFALL STUDY SECTION 18 6.2 ROCKFALL MODELING - CRSP ANALYSIS 24 6.3 ROCKFALL ANALYSIS RESULTS 26 6.4 DISCUSSION OF ROCKFALL ANALYSIS RESULTS 26 7. LANDSLIDE HAZARD MAPPING 27 8. CONCLUSIONS AND RECOMMENDATIONS 28 8.1 ROCKFALL CONSIDERATIONS 28 8.1.1 PLACEMENT OF THE ROCKFALL CATCHMENT STRUCTURE 28 8.2 LANDSLIDE CONSIDERATIONS 29 8.3 DEBRIS FLOW CONSIDERATIONS 30 9. LIMITATIONS 30 TABLES AND DIAGRAMS DIAGRAM 1. Cross Section D -D' 14 TABLE 1. CRSP Simulation Parameters 25 TABLE 2. Slope Profile Parameters 25 TABLE 3. Summary of Rockfall Analysis Results 26 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 1 October 3, 2017 - Page 169 of 5 CESARE, INC. FIGURES SITE LOCATION MAP FIGURE 1 TOPOGRAPHIC MAP FIGURE 2 OFFICIAL ROCKFALL HAZARD MAP, TOWN OF VAIL, COLORADO FIGURE 3 OFFICIAL DEBRIS FLOW HAZARD MAP, TOWN OF VAIL, COLORADO FIGURE 4 GEOLOGIC MAP FIGURE 5 LEGEND FOR FIGURE 5 GEOLOGIC MAP FIGURE 6 LANDSLIDE EXTENTS MAP FIGURE 7 STUDY SECTIONS MAP FIGURE 8 ROCKFALL STUDY SECTION FIGURE 9 LANDSLIDE STUDY SECTION FIGURE 10 SLOPE MAP FIGURE 11 APPENDIX REFERENCES APPENDIX A ROCKFALL HAZARD ASSESSMENT AT BOOTH FALLS CONDOMINIUMS AND PROPOSED MITIGATION (COLORADO GEOLOGICAL SURVEY) APPENDIX B 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 2 October 3, 2017 - Page 170 of 5 CESARE, INC. 1. INTRODUCTION This report presents the results of a rockfall hazard study for an undeveloped lot located on the east side of Vail, Colorado and owned by the Vail Resorts Development Company (Vail Resorts). It is Cesare, Inc.'s (Cesare's) understanding that a preliminary rockfall hazard analysis is desired prior to potential development of the western portion of this site, along with other geologic hazards which may have a significant impact on the proposed development. The site is located directly north of the I-70 East Vail interchange. Geologic hazards, such as rockfall, debris flow, and avalanche are recognized by the Town of Vail and delineated in the project area. The rockfall hazard has been identified and addressed on the neighboring development to the west (Booth Falls Mountain Homes), with multiple existing catchment structures. 2. SCOPE OF WORK The scope of services for this rockfall hazard study generally included: 1. Review of available information, including published geologic maps, aerial photography, and readily available studies performed on nearby sites. 2. Site reconnaissance to verify geologic and geologic hazard conditions on and upslope from the subject site, with a focus on rockfall. This involved mapping the geology and geologic hazards by traversing the site on foot, and through photography and video of the site using an unmanned aircraft system (drone). 3. Modeling of the rockfall hazard potential using a critical cross section through the project site and input into the Colorado Rockfall Simulation Program (CRSP). 4. Preparation of this report presenting our findings and preliminary recommendations relative to the rockfall hazards potentially impacting the site, including conceptual techniques that might be used to remediate and reduce the rockfall hazard. Also included in this report are applicable figures, tables, and cross sections. 3. SITE CONDITIONS The project site is located directly north of the I-70 East Vail interchange on the north side of Fall Line Drive (Figure 1). Pitkin Creek Townhomes (formerly named Falls at Vail) is located immediately adjacent to the site in the southeast corner, and Booth Falls Mountain Homes (Booth Falls) and Vail Mountain School are located on a neighboring property to the west-northwest. The site is rectangular in shape and is located in the southeast 1/4 of Section 2, Township 4 South, Range 80 West of the 6th Principal Meridian in Eagle County, Colorado. The approximate center of the property is situated at latitude 39° 38' 46" N and longitude -106° 18' 25" W. Cesare performed site reconnaissance to characterize and map the geologic and geologic hazard conditions during May 2017. The site is currently undeveloped with a variably sloping ground surface ranging from about 7 to over 45 degrees (Figure 2). The elevation ranges from about 8375 feet in the west side of the site to about 8940 feet in the northeast corner, an elevation change of about 565 feet across the site. The site is bound by undeveloped National Forest Service land to the north, northwest, and east. Fall Line Drive and the I-70 Frontage Road bound the site along the southern edge. Pitkin Creek forms a deeply incised drainage immediately to the east of the eastern site boundary. Booth Creek, also deeply incised, is located about 3,200 feet to the northwest of the site. Gore Creek is located on the opposite side of I-70, about 580 feet to the 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 3 October 3, 2017 - Page 171 of 5 CESARE, INC. south at closest approach. A retaining wall borders the site along Fall Line Drive near the East Vail I-70 off ramp in the area of the shuttle stop. Design or construction details for this retaining wall were not available at the time of this study. Based on site observations, this retaining wall is constructed of wood cribbage, with gravel placed directly behind the wood facing. The wall appears to generally be in good condition, with one exception near the east end where the wall has bulged out. An unpaved, single track road traverses the site along the edge that borders Fall Line Drive and is barely visible in some historic aerial photographs. Multiple utility service manholes were observed along this single track road and the manhole covers are labeled with "electric utility". Vegetative cover at the site includes grasses, shrubs, and aspen trees. The western part of the site and the area upslope of the western part of the site are incised with a network of drainages which contained flowing water at the time of our site visits. This western area is generally more densely vegetated with low shrubs and aspen trees than other parts of the site and upslope areas. Refer to Photographs 1 through 8 for views of these onsite features. Photograph 1. View of the project site. Photograph taken from the eastbound lane of I-70 looking east across the site. The photograph shows the relatively steep slope of the site and the rock outcrops present upslope from the site. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 4 October 3, 2017 - Page 172 of 5 CESARE, INC. Photograph 2. View of retaining wall located along edge of site that borders Fall Line Drive. Town of Vail shuttle stop is visible in the left side of the photograph. Photograph 3. View of distressed part of the retaining wall along the edge of the site that borders Fall Line Drive. The slope rises steeply upward to the north at the top of the wall. This photograph was taken near the east end of the wall. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 5 October 3, 2017 - Page 173 of 5 CESARE, INC. L O 0 a) a--, O a--, 0 -, c 0 0 E L a) 0 2 l- 0 O L a) 4—, (13 0 L a) 0 U (3 CL) L 4—, 4- 0 0 p1 C 'E C a) 0 L 4—, a) water). The white Cesare truck 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 6 October 3, 2017 - Page 174 of 5 CESARE, INC. Photograph 5. View of limestone boulders which have come to rest near the base of the slope in the western part of the site. Boulders are about 3 to 4 feet in longest dimension, embedded in the soil, surrounded by mature vegetation, and show lichen on the surface. Photograph 6. View of large sized limestone boulder located in the southern area of the site. Boulder measures about 21 feet long by 16 feet wide by 6 feet high. A survey marker has been placed on this boulder (Eagle County Survey Control, 1998). 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 7 October 3, 2017 - Page 175 of 5 CESARE, INC. AA r Photograph 7. View of the western part of the site. Note the dense vegetative cover, flowing water, and exposed bedrock outcrops near the top of the slope. Photograph 8. View of flowing water in the western part of the site. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 8 October 3, 2017 - Page 176 of 5 CESARE, INC. Rock outcrops are present upslope from the site and are rockfall source zones which have the potential to impact the site and future planned development. Rockfall is a recognized hazard in the site area, as depicted on the "Official Rockfall Hazard Map" for the Town of Vail (Figure 3). A significantly sized rockfall catchment berm and basin, located about 1,300 feet to the northwest at closest approach, has been constructed to reduce the rockfall hazard above the Booth Falls development. It is Cesare's understanding that this consists of an earthen berm ranging in height from about 10 to 15 feet, and an upslope catchment area spanning about 20 feet where the natural slope has been laid back. An access road leading up to the catchment area begins at Fall Line Drive near the western point of the project site. Additional rockfall remediation structures are located upslope from Booth Falls Court and are visible in the aerial imagery. These rockfall remediation features are shown in Photographs 9 through 11. Debris flows are also a recognized geologic hazard for the area, as shown on the "Official Debris Flow Hazard Map" for the Town of Vail (Figure 4). As shown on Figure 4, the site is not within a debris flow hazard zone, although moderate and high hazard areas are delineated along Pitkin Creek to the east-southeast of the site. Rockfall Remediation Structures Booth Falls Mountain Home Photograph 9. Google Earth image of Booth Falls Mountain Homes to the west of the project site. Examples of existing rockfall remediation structures are labeled. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 9 October 3, 2017 - Page 177 of 5 CESARE, INC. Photograph 10. View of rockfall catchment berm and basin, upslope from Booth Falls Mountain Homes. View looking west toward Booth Creek. The berm is between 10 and 15 feet high, and the ditch is about 20 feet from crest of berm to backslope. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 10 October 3, 2017 - Page 178 of 5 CESARE, INC. Photograph 11. View of rockfall catchment berm and basin upslope from Booth Falls Subdivision. View looking east toward the project site. 4. GEOLOGIC SETTING 4.1 REGIONAL GEOLOGY The site is included in the Southern Rocky Mountain physiographic province in an alpine setting with elevations ranging from 8000 to 9000 feet. The site is located along the western flank of the Gore Range, a northwest -southeast trending mountain range situated in north -central Colorado. The Gore Range is separated from the Front Range Mountains to the east by the Blue River Valley and Williams Range thrust zone. The core of the Gore Range is comprised of crystalline basement rock uplifted during the Laramide mountain building event (orogeny) about 70 to 50 million years ago (Ma). The Laramide orogeny also uplifted thick sequences of sedimentary units deposited during the occupation of an inland sea in parts of Colorado. The sedimentary units are comprised of shale, claystone, siltstone, sandstone, conglomerate, and limestone. The Gore fault is located about 500 feet northeast of the site at closest approach and is not considered active (Figures 5 and 6). The Gore fault is characterized as a zone of high angle reverse faults. These faults have had at least five episodes of movement that span from Precambrian (older than 540 Ma) to late Oligocene and younger (about 28 Ma), although most of the displacement likely took place during the Laramide orogeny (Kellogg and others, 2011). A 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 11 October 3, 2017 - Page 179 of 5 CESARE, INC. gentle regional tilt of 5 to 15 degrees down to the south-southwest, characterizing the sedimentary bedrock in the site vicinity, is interrupted adjacent to the Gore fault. Beds of the Minturn Formation are steeply dipping and overturned where located close to the Gore fault, as is the case upslope and to the northeast of the site. 4.2 SITE GEOLOGY The site is underlain by surficial units comprised of artificial fill, colluvium, landslide deposits, and till of the Pinedale glaciation (Figure 5 Geologic Map). The bedrock underlying the site is mapped as Minturn Formation (Kellogg and others, 2003; Kellogg and others 2011). Artificial fill is associated with the construction of Fall Line Road along the southern border of the site and likely with the unpaved, single track road (with buried utilities) in the southwest part of the site. A wedge of colluvium is mapped mid -slope in the western half of the site, however, the colluvium was actually observed to completely cover the site and largely obscure bedrock outcrops. The eastern half of the site is predominantly landslide deposit and Pinedale Till underlies the southeastern corner of the site. Bedrock of the Minturn Formation underlies the surficial deposits at the site. Descriptions of these units are described below, from youngest to oldest. Refer to Diagram 1 for a geologic cross section near the site. 4.2.1 Artificial Fill (af) Artificial fill is associated with the ground modifications that have occurred within and adjacent to the site boundaries. Based on site observations, artificial fill is likely associated with the single track utility road in the southwestern part of the site, construction of Fall Line Drive, and construction of the shuttle stop and retaining wall in the southeast part of the site. 4.2.2 Colluvium (Qc) Colluvial deposits (Holocene and upper Pleistocene; 126,000 years ago to present) cover most of the slope in the site area based on site observations. Colluvium is characterized as unconsolidated, generally non -stratified deposits mantling slopes less than 50 degrees. Colluvial deposits are comprised of pebble, cobble, and boulder sized rock and fine grained material mixed together by downslope movement. Colluvium is typically less than about 30 to 45 feet thick. 4.2.3 Landslide Deposits (Qls) Landslide deposits (Holocene and upper Pleistocene; 126,000 years ago to present) underlie most of the eastern half of the site. Kellogg and others (2003) characterize these mapped deposits as a range of chaotically arranged debris to intact slump blocks of bedrock. The middle member of the Minturn formation (Pmm) is notably susceptible to landsliding, although slope failures can occur in most sedimentary units where over steepening of the ground surface has destabilized slopes. Largescale landslide deposits may be up to about 120 feet thick. 4.2.4 Pinedale Till (Qtp) Glacial till of Pinedale age (upper Pleistocene; 126,000 to 11,000 years ago) underlies the southeast corner of the site and also a majority of the slopes to the east-southeast, and the area upslope to the north of the site (in part). Pinedale Till is characterized as unsorted, unstratified, and boulder. It tends to form hummocky topography with common depressions and small ponds. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 12 October 3, 2017 - Page 180 of 5 CESARE, INC. Till deposits were observed upslope from the site and were bouldery (sedimentary and igneous composition) and poorly sorted. This unit has been mapped as high as 900 feet above the present elevation of Gore Creek, with thickness up to about 90 feet. 4.2.5 Minturn Formation The Minturn Formation (middle Pennsylvanian; 315 to 307 Ma) underlies the entire site and general vicinity. This unit is generally comprised of conglomerate, sandstone, siltstone, claystone, shale, and stratigraphically distinct layers of limestone and dolomite. The Minturn Formation is divided into multiple units, two of which directly underlie the site: Robinson Limestone Member (Pmr) Marine limestone and dolomitic limestone, gray to yellow gray, fine to medium grained, and locally contains fossils. Comprised of four separate sequences (each about 60 feet thick) of limestone interbedded with pinkish tan, light tan, cross bedded, mica rich sandstone and grayish pink sandy siltstone and shale. The sandstone, siltstone, and shale layers weather in rounded forms, and the limestone and dolomite beds weather in relatively angular forms. Outcrops of the Robinson Limestone member are visible in the steep cliffs northwest and are also exposed directly upslope from the site. One large boulder dislocated from upslope and came to rest near the base of the slope along Fall Line Drive is sandstone containing purple gray coral, possibly representative of a reef facies within the Robinson Limestone member. The Robinson Limestone member is about 360 feet thick north of Gore Creek. Lower Member (Pm!) Conglomerate, sandstone, siltstone, and shale, pinkish gray, gray brown, gray green, mottled maroon, and gray green. The Lower member may contain clasts of Proterozoic age granite (2,500 to 541 Ma). This unit is generally obscured by vegetation onsite and outcrops were not identified during our site visits. The Lower member of the Minturn Formation can be up to about 1,200 feet. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 13 October 3, 2017 - Page 181 of 5 CESARE, INC. DIAGRAM 1. Cross Section D -D' FEET 12,000 11,000 10,000 8.000 7,900 D PPm kPrrj Pmwq tPmm IPmr approximate downslope extent of site approximate upslope extent of site GORE FAULT SYSTEM Orb D' FEET 12,000 — 11,000 — 10.006 Some thin suncoal deposits not shown 9.000 8.000 7.000 Qa • S� c Oil, lPrn Alluvium (Holocene) Colluvium (Holocene and upper Pleistocene) Pinedale Till (upper Pleistocene) Bull Lake Till (middle Pleistocene) Marrxm Formation (Lower Permian to Middle Pennsylvanian) Minium Formation. smrtifferentiaied (Middle Pennsylvanian) Jacque Mountain Limestone Member Upper sandstone and conglomerate member Whims Quail Limestone Member Middle member Individual limestone bed Robinson Limestone Member individual limestone bed Lower member Individual limestone bed Xg Cross Creek Granite Cross section D -D' excerpted from the Geologic Map of the Vail East Quadrangle (Kellogg and others, 2003). This cross section is located immediately east of the project site and schematically depicts the surface and subsurface geologic conditions in the site area. 5. GEOLOGIC HAZARDS The current study focused on the geologic hazard related specifically to slope stability, including rockfall and landslides in particular. Rockfall was analyzed using the Colorado Rockfall Simulation Program (CRSP) for one study section located on the west side of the site where development is most likely (per client communication). The landslide hazard was characterized primarily through review of published maps and site reconnaissance to verify the nature, extents and evidence of recent movement. Debris flows are a significant potential hazard in the site vicinity, although debris flow susceptibility has not been determined for Vail or Summit County to date. The site is not included in the Official Debris Flow Hazard Map for the Town of Vail, although Pitkin Creek located near the southeast corner of the site is considered to have moderate to high hazard potential. One debris flow located on the east -facing slope of Booth Creek (about 3,700 feet from the western site boundary) and visible from the site is shown in Photograph 12. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 14 October 3, 2017 - Page 182 of 5 CESARE, INC. Photograph 12. View looking west toward Booth Creek. The project site is located beyond the trees in the right side of the photograph. Features are labeled. Debris flows and rockfalls have damaged buildings in the Gore Creek area since development increased in the 1960's. Debris flows can be triggered by intense summer rainstorms or rapid melting of deep snowpack. Debris flows generally form on fan deposits, such as those composed of glacial till. Freeze -thaw cycles in the spring tend to pry rocks loose, resulting in rockfalls of varying magnitude and runout distance. The rockfall hazard is also related to a combination of weak shale beds between harder sandstone and limestone beds, joints, and a regional bedrock dip toward the valley. Large boulders from cliffs comprised of the Robinson Limestone member of the Minturn Formation fell and damaged several residences in the Booth Falls subdivision in the 1980's. As a result, the homeowners and Town of Vail created a Geologic Hazards Abatement District (GHAD) which aided in construction of a rockfall catchment ditch and berm that has generally proven to be an effective protection measure (shown in Photographs 9 through 12). The exception would include the event in 1997 when a large scale rockfall skirted around the western end of the catchment structure, rolling downslope, and damaging structures below. This event resulted in the construction of mechanically stabilized earth (MSE) walls to add protection for the downslope condominiums (some of which were not included in the original GHAD). A report issued by the Colorado Geological Survey (CGS; undated) summarizes the event: 'At 11:20 p.m., a ledge of Minturn Formation limestone at the highest exposed outcrop of the upper cliff, just below the exposure of glacial till, failed similarly to that shown in Figure 3 of Appendix A. The ledge dimensions that detached and toppled is rough/y 20' x 8' x 8. As it fell, it impacted and broke additional rock blocks from outcrops below. The rock mass broke apart as it tumbled down the cliff. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 15 October 3, 2017 - Page 183 of 5 CESARE, INC. As it fell down the slope, the rock fragments random/y fanned out such that the path of the rockfal/ formed a swath more than 500 feet across where they came to rest. [..] Approximately one third of the swath of rolling rocks were retained by the ditch and berm. [..7 The remaining two-thirds of the event came to rest, scattered around the condominiums " 5.1 ROCKFALL Rockfall is a potential hazard for the site and poses a risk to the property. Rockfall is the fastest category of slope movement and is common in mountainous terrain near cliffs of broken, jointed, or faulted rock, on steep slopes comprised of rocky material, or where cliff ledges are undercut by erosion or human activity. Stability of a rock mass is generally influenced by the underlying support provided to that rock mass and the structural nature of the rock, including the orientation and spacing of discontinuities. After a rock dislocates from a rock mass, the controlling factors for how far that rock will travel downslope include characteristics of the falling rock (composition, size, and shape), characteristics of the slope (form, length, and angle), the presence or absence of obstructions on the slope, and the height of the initial fall. The rocks exposed upslope from the project site are comprised of the Robinson Limestone member of the Minturn Formation. The rock exposures contain fractures and thin layers of siltstone and shale. As time passes, cracks can be enlarged by weathering of the rock, accumulation of soil or vegetation growth, and the forces associated with freezing -thawing of moisture within the cracks. 5.2 LANDSLIDE Landslide deposits in the area occur on unstable slopes typically underlain by Minturn Formation shale, siltstone, claystone, or glacial till, and are largely considered inactive. The extents of a large landslide onsite were mapped during field visits, and the published boundaries were verified and refined using available light detection and ranging data (LiDAR). Refer to Figure 7 for the approximate landslide extents mapped for this study. Geomorphic features across the landslide have been masked by heavy vegetative cover, and obscured and smoothed by natural processes. The block sliding mechanism responsible for parts of the landslide mass enable large, relatively intact bedrock masses to slide downslope. These masses may appear to be in-place, when in fact they have moved downslope from their original position. Based on the high level of detail offered by the LiDAR view, Cesare has confidence in the mapped extents of the landslide as depicted in Figure 7. The toe of the mapped landslide deposit is abruptly cut off by Fall Line Drive. The downslope extents and western flank of the landslide are steep and form a recognizable break in slope shown on the topographic map (Figure 2) and on the LiDAR (Figure 7). Photograph 13 is a view of the landslide toe and western flank, looking eastward. The retaining wall built near the Town of Vail shuttle stop is about 10 feet high and the slope above the top of wall is relatively steep (30 degrees or greater). According to Kellogg and others (2011), a large landslide was activated on the north side of I-70 due to undercutting from highway construction. The landslide is located about 1.5 miles west of the project site on I-70, involves the Minturn Formation (same unit that 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 16 October 3, 2017 - Page 184 of 5 CESARE, INC. underlies the subject site), and is failing by combination of shallow earth sliding and deep rotational movement. Photograph 13. View looking eastward from the western flank of the landslide toe. The ground surface is relatively steep along the toe and flanks of the slide mass, visible in the photograph. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 17 October 3, 2017 - Page 185 of 5 CESARE, INC. 6. ROCKFALL ANALYSIS 6.1 ROCKFALL STUDY SECTION Cesare analyzed one rockfall study section through the west part of the site (Figure 8). The location of this rockfall study section is representative of the slope on the west side and passes through the area of the project site most likely to be developed in the future. The rockfall study section is considered a reasonable representation of the slope in the western part of the site. The section profile was derived from topographic maps available through the USGS, the Town of Vail, and a topographic map for a portion of the western part of the site provided by the client. The rockfall study section is depicted on Figure 9 and shown in Photographs 14 and 15. Photograph 14. View looking upslope along the rockfall study section. Notable features include the limestone bedrock exposures visible at the top of the slope and the dense vegetation on the slope. The limestone bedrock forming the cliffs at the top of the slope are considered the primary rockfall source zone. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 18 October 3, 2017 - Page 186 of 5 CESARE, INC. Photograph 15. View looking downslope along the rockfall study section. Notable features include the rock exposures visible at the top of the slope, the steepness of the slope, and the density of the vegetation. Fall Line Drive, I-70, and East Vail are visible in the background. The rockfall study section begins upslope above the primary rockfall source area exposed in the cliff comprised of Robinson Limestone and extends southward to Fall Line Drive, with a total elevation change of about 760 feet over a profile length of 1,530 feet. The analysis for the rockfall study section assumes the rockfall source zone is located in the exposed cliff face upslope from the site at an elevation of about 9040 to 9080 feet. Photographs 16 through 18 show the limestone bedrock exposed in the cliff face upslope from the site. Bedrock exposures (potential rockfall source zones) were not observed further upslope from this area, although the glacial till deposits above the primary rockfall source zone may be eroding and contributing to the rockfall hazard. The slope above the western part of the project site is incised with active drainages and covered in aspen trees, tall shrubs, and scattered boulders and outcrops. Rocks deposited along the rockfall study section slope are primarily blocky to slab shaped, and comprised of gray limestone interbedded with thin layers of sandstone, siltstone, and shale. Boulders comprised of sandstone were also observed. The rockfall study section appears to be an area of more recent rockfall events, compared to other areas of the site. A number of rocks in the rockfall study section area display a comparatively "fresh" appearance, relative lack of lichen or vegetative overgrowth, and some with minimal soil embedment. For other parts of the slope, a majority of the boulders are more deeply embedded in the soil and overgrown with lichen and vegetation (indicating much older rockfall events). Refer to Photographs 19 through 23 for examples of boulders observed on the ground surface in the area of the rockfall study section. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 19 October 3, 2017 - Page 187 of 5 CESARE, INC. Photograph 16. View of limestone bedrock exposure at the primary rockfall source zone. Note the eroding shale partings and vertical fractures (spaced about 10 to 15 feet apart). Photograph 17. Close-up view of primary rockfall source zone bedrock. Gray, hard limestone interbedded with thin, weak shale layers. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 20 October 3, 2017 - Page 188 of 5 CESARE, INC. a) (1) -• C o cn c a) O E cn � of C N C "o o L O`5 O L c O • c O . x x 3 (2. ° v -0 O_ ra a V) a) (./) ▪ a) .� t O -° Jo a) 0 -0 0 (6 Q 1E 8 O I- 4 - cu a) C o c 8 N C V V O E aJ 4- o - • 01 (6 (7)> N = v O a) a a) "o X O c Y O O E "o a) L .5 LL Tcs c .L • t a -.J ca 1-1 s } aw o L ° a) ala) o+ t (i) a E 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 21 October 3, 2017 - Page 189 of 5 CESARE, INC. Photograph 19. View of limestone boulder, embedded. Blocky, angular, and about 3 feet in diameter. Boulders like this one are common on the property and are either embedded in the soil (older, ancient rockfall events) or are sitting on top of the soil with minimal soil embedment or vegetation overgrowth. Photograph 20. Limestone boulder, embedded, lichen growth. Blocky, angular, and about 4 foot by 3 foot by 2 foot. Photograph 21. Limestone boulder, minimal soil embedment. Blocky, angular, and about 3 feet in diameter. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 22 October 3, 2017 - Page 190 of 5 CESARE, INC. Photograph 22. View of large, angular, slab shaped boulders near the base of the slope within the area most likely to be developed in the future. Boulder sizes were observed to be at least (1) 12 foot by 8 foot by 5 foot, (2) 7 foot by 7 foot by 3 foot, and (3) 21 foot by 12 foot by 9 foot. These boulders are embedded in the soil and have been resting here for some time. Photograph 23. Aerial view of lower slope in western part of the site. North is toward the top of the photograph. Notice scattered boulders as large as about 7 to 8 feet in longest dimension and slab shaped. Most boulders are 3 feet or less in dimension and are embedded in the soil, representing older, ancient rockfall events. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 23 October 3, 2017 - Page 191 of 5 CESARE, INC. 6.2 ROCKFALL MODELING - CRSP ANALYSIS Factors which influence the runout distance, mode of travel, speed, and energy of a rock traveling downslope include: • Type, size, and shape of the rock. • Type, length, height, and angle(s) of the slope. • Potential launch points along the slope. • Presence of obstructions on the slope (including trees, shrubs, and existing boulders). • Height of the initial fall. Based on site observations, the types of rocks traveling down the slope are comprised primarily of blocky to slab like limestone. Rocks are also comprised of sandstone to pebble conglomerate and a minor percentage of small, granite boulders (derived from the glacial till capping the slopes above the cliff -face rockfall source zone). Sizes generally range from about 2 to 6 feet in diameter, but can be as large as 20 to 30 feet in longest dimension. The larger dimension rocks are slab shaped, irregular, with angular corners. The falling mechanism for the slab shaped rocks would be primarily sliding after detachment from the source rock, although these rocks may roll downslope end -over -end along the shorter dimension. Based on our experience with similar conditions, site observations, and on opinions presented by the CGS for the rockfall hazard at Booth Falls to the west of the project site, the limestone rocks falling from the cliff source zone tend to break apart during their descent downslope. Cesare opines that some of the larger blocks on the scale of 20 to 30 feet in diameter may have been entrained in block slide movement of the landslide complex onsite. CRSP requires that the section analyzed be divided into regions (cells) based on areas with uniform slope and characteristics. Cell boundaries are determined based on characteristics, such as slope angle, material comprising the slope, and the presence of obstructions. Surface roughness was estimated with consideration for the size of the rock and the irregularity of the slope surface. The surface roughness (S) is defined as the perpendicular variation of the slope within a slope distance equal to the radius of the rock. This value varied based on rock size analyzed. Based on site observations and available topographic maps, there are no significant launch points below the rockfall source zone along the section. The tangential coefficient of frictional resistance (Rt) for the rock is the component of velocity parallel to the slope, which is slowed during impact. The tangential coefficient was chosen with consideration for the material which comprised the slope, as well as the amount of vegetation characteristic in each cell. Vegetation would tend to increase the frictional resistance in the direction parallel to the slope, thus decreasing the tangential coefficient. The normal coefficient of restitution (Rn) considers the change in velocity of the falling rock normal to the slope after impact, compared to the normal velocity before impact. For both the Rt and Rn coefficients for each cell, Cesare referred to the CRSP manual which provides ranges of suggested values based on different material types. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 24 October 3, 2017 - Page 192 of 5 CESARE, INC. Cesare calibrated the model using the current conditions of the slope (no rockfall barrier, native condition) and using rock sizes and shapes based on site observations. Simulation and slope profile parameters are listed in Tables 1 and 2, respectively. TABLE 1. CRSP Simulation Parameters Parameter Study Section A Length of section analyzed (ft) 1,530 Elevation difference across section (ft) 760 Total number of cells 6 Analysis Point 1 (x-coordinate) 1,000 Analysis Point 2 (x-coordinate) 1,200 Top starting zone (y-coordinate) 9,080 Base starting Zone (y-coordinate) 9,040 Number of rocks simulated 500 Starting velocity (x) 1 ft/sec Starting velocity (y) -1 ft/sec Material density of modeled rock 160 Ib/ft3 Rock shape Spherical Rock dimension (diameter) 10 Starting cell number 2 Ending cell number 6 TABLE 2. Slope Profile Parameters Cell Begin (x,y) Rt Rn Approx Slope Angle (0) Description of Slope Geologic Unit 1 0,9140 0.65 0.15 35 Vegetated slope above rockfall source zone. Glacial till (Pinedale). 2 100,9080 0.85 0.20 Near vertical Cliff face, rockfall source zone, approximately 30 to 40 feet high. Robinson Limestone member of the Minturn Fm. 3 110,9040 0.70 0.15 30 Vegetated slope below rockfall source zone, runout accumulation zone. Colluvium overlying Robinson Limestone/Lower members of the Minturn Fm. 4 930,8540 0.60 0.15 20 Vegetated slope, accumulation zone. Colluvium overlying Lower member of Minturn Fm. 5 1180,8438 0.60 0.15 8 to 16 Vegetated slope, accumulation zone. Colluvium overlying Lower member of Minturn Fm. 6 1411,8382 0.90 0.60 Paved roadway (flat) Fall Line Drive, asphalt paved roadway. Not applicable. Rt: Tangential coefficient Rn: Normal coefficient Surface roughness varied based on rock size analyzed. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 25 October 3, 2017 - Page 193 of 5 CESARE, INC. 6.3 ROCKFALL ANALYSIS RESULTS The results of the analysis using the current condition of the slope are summarized in Table 3. Reported are results for common rock sizes observed at the site (3 feet diameter) and an estimated maximum case (10 feet diameter). Although boulders as long as 30 feet in longest dimension were observed embedded near the base area of the slope, these are considered more likely to have been placed during block sliding of the landslide mass. The rocks were modeled as spherical in order to represent the worst case scenario. Rocks which are spherical will tend to have longer runout distances and higher velocities and kinetic energies associated with them. Elongate, angular rocks will tend to lose momentum sooner than a rounded rock as they travel downslope. Analysis Point 1 was placed about 200 feet upslope from the property boundary and Analysis Point 2 was placed right at the upslope property boundary. Based on observed runout and accumulation zones and calibration analysis results, it is Cesare's opinion that the input values listed in Tables 1 and 2 adequately model the slope in question. Rockfall analysis results are listed in Table 3. TABLE 3. Summary of Rockfall Analysis Results AP = analysis point ft/sec = feet per second ft -Ib = foot-pounds 6.4 DISCUSSION OF ROCKFALL ANALYSIS RESULTS The CRSP analysis results show that a 10 foot diameter, spherical limestone boulder rolling downslope along the rockfall study section from a source zone between 9040 and 9080 feet elevation will have an estimated maximum kinetic energy of 1,846,786 foot-pounds (ft -Ib), an equivalent of about 2,500 kilojoules, at the upslope property boundary. The slope gradually 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 26 October 3, 2017 - Page 194 of 5 Number of Rocks Passing AP Velocity (ft/sec) Bounce Height (ft) Kinetic Energy (ft- b) Kinetic Energy (kilojoules) Max Avg Max Avg Max Avg Max Avg Rock Shape = spherical; Rock Size = 3 ft (2,262 pounds), AP1 492 37.6 19.2 4.3 0.7 65,545 18,906 90 26 AP2 21 16.9 8.0 0.3 0.1 13,957 3,649 19 5 Rock Shape = spherical; Rock Size = 10 ft (86,394 pounds) AP1 499 52.9 35.7 3.9 1.1 4,570,623 2,240,805 6,197 3,038 AP2 497 33.2 20.8 2.7 0.7 1,846,786 800,467 2,504 1,085 Rock Shape = discoidal; Rock Size = 12 ft diameter by 5 ft thick (90,478 pounds) AP1 499 46.7 37.6 3.4 1.0 4,112,846 2,861,685 5,588 3,880 AP2 499 33.8 24.7 2.6 0.8 2,243,475 1,270,950 3,042 1,723 AP = analysis point ft/sec = feet per second ft -Ib = foot-pounds 6.4 DISCUSSION OF ROCKFALL ANALYSIS RESULTS The CRSP analysis results show that a 10 foot diameter, spherical limestone boulder rolling downslope along the rockfall study section from a source zone between 9040 and 9080 feet elevation will have an estimated maximum kinetic energy of 1,846,786 foot-pounds (ft -Ib), an equivalent of about 2,500 kilojoules, at the upslope property boundary. The slope gradually 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 26 October 3, 2017 - Page 194 of 5 CESARE, INC. decreases between Analysis Point 1 and 2, resulting in a decrease in kinetic energy of a rolling rock between these points. The area of Cell Number 4 along the profile is a zonal transition from rockfall runout in Cell 3 to rockfall accumulation in Cell 5. For comparison, the worst case scenario considered in the CRSP analysis performed by the CGS for Booth Falls was a spherical boulder 7 feet in diameter with an impact force of 5,000,000 ft -Ib (about 6,800 kilojoules). This estimated energy is extreme when considering rockfall fences (flexible mesh barriers) currently on the market are rated for impacts up to a maximum of 8,000 kilojoules. The ground surface in the area of the slope analyzed at Booth Falls is generally steeper and vegetatively bare compared to the section analyzed for this study. CGS recommended the design height for the proposed rockfall mitigation structure be at least 12 feet, if placed at the analysis point located 30 feet upslope from the existing condominiums. An added option to mitigate for smaller rock fragments which tend to break from larger rockfalls, included adding a fence to the top of the berm or wall to be constructed. Cesare understands that for Booth Falls, a pair of soil walls reinforced with geotextiles and sized 8 feet high by 10 feet thick and 12 feet high and 12 feet thick were constructed after the 1997 rockfall event. The nature of the ground surface at the project site acts to dissipate rockfall energies compared to the slope above Booth Falls. The ground surface on the west side of the site is comparatively less steep, heavily vegetated with aspen trees and large shrubs, dotted with scattered, embedded boulders, with incised drainages that act to channel and slow rockfalls. Vegetation, incised drainages, and embedded boulders act to increase surface roughness of the slope, creating obstacles which decrease rockfall energies. Comparison of the ground surface characteristics and the CRSP results for both the project site and the neighboring Booth Falls indicates the rockfall hazard is higher for the Booth Falls area than for the project site. 7. LANDSLIDE HAZARD MAPPING The extents of a large landslide complex were mapped on the east side of the site (Figure 7). A landslide study section passes through the middle of the landslide, location shown on Figure 8 and profile shown on Figure 10. The landslide study section begins upslope above an exposed outcrop comprised of Robinson Limestone at about 8900 to 8920 feet elevation and extends southward to Fall Line Drive, with a total elevation change of about 588 over a profile length of 1,220 feet. The elevation of the Robinson Limestone bedrock exposure can be correlated to the rock exposures to the west which are the primary rockfall source zone for the Booth Falls subdivision, although the outcrop on the subject site is not as pronounced or as exposed as areas to the west. Based on the landslide morphology visible in the LiDAR image, this bedrock exposure at about elevation 8900 likely slid down from a higher elevation upslope. The LiDAR bare earth surface and the landslide study section both display a benched and hummocky pattern characteristic of landslide terrain. The flatter parts of the benched areas range from about 15 to 20 degrees, while the toe areas of the benches range from about 30 to 40 degrees. A slope map is shown on Figure 11 and depicts the range of slope angles across the site and surrounding area. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 27 October 3, 2017 - Page 195 of 5 CESARE, INC. Cesare understands that the Pitkin Creek townhome development located southeast of the site and also at the toe of the mapped landslide extents has not reinforced the slope above the residences. It was beyond the scope of this study to research potential landslide movement causing distress to the Pitkin Creek development townhomes, and at this time Cesare is not aware of landslide movement or related structural distress in the southeast area of the site. Chen and Associates, Inc. (Chen) issued a soil and foundation investigation report for the proposed Pitkin Creek Townhomes (dated September 20, 1978) which included subsurface exploration using test pits to a maximum depth of 10 feet. The soils encountered were described as 1 to 3 feet of topsoil over dense, sandy gravel, with cobbles and boulders to the maximum depth explored. Groundwater was not encountered in the test pits. The Chen report mentions how the slope of the site rises steeply to the north and that several large boulders were observed on the ground surface, but does not discuss landslide or rockfall hazard or potential. 8. CONCLUSIONS AND RECOMMENDATIONS This report presents findings of a geologic hazard study specifically focused on rockfall. During the course of the study, a significant landslide hazard was identified and is discussed in this report. 8.1 ROCKFALL CONSIDERATIONS Based on the CRSP analysis results and existing rockfall mitigation structures on the neighboring site to the west, a rockfall barrier or wall at least 12 feet in height is recommended. Based on site conditions, including such aspects as slope angle and property boundaries, a rigid wall would be more ideal than a flexible fence or berm/basin. The flexible fence system would require a downslope buffer zone for flexure during rockfall events. A berm and basin system would require a significantly sized footprint on the slope, something this project site does not necessarily have flexibility towards. Cesare's CRSP model represents an estimate of rockfall energies at the analysis point placed at the upslope property boundary along the section line and is not representative of other locations on the slope. Changing the placement of the rockfall barrier will require changing the location of the analysis point. Rockfall energies were modeled to be significantly higher at Analysis Point 1 located 200 feet upslope from the property. A catchment zone large enough for accumulation of boulders and for equipment to access the area behind the barrier will be necessary, a width of at least 10 or more feet. It is the responsibility of the wall designer to provide criteria for a wall that will withstand impacts with the sizes and energies predicted by the CRSP analysis, and one which will allow for successful implementation of recommended maintenance requirements. For rigid rockfall walls similar to those constructed at the Booth Falls site, the height to width ratio is typically a 1:1 relationship. The rockfall catchment will be reducing the rockfall hazard for a potential residential development and should be designed with consideration for the nature of the structures (full-time occupancy). 8.1.1 Placement of the Rockfall Catchment Structure Factors which influence the placement of the catchment structure include the rockfall energies, sizes, shapes, and bounce heights estimated in the CRSP model for that analysis point on the slope. Other considerations include site topography, site boundaries, and the spatial footprint of the proposed rockfall catchment structure. The mitigation structure must provide an adequately 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 28 October 3, 2017 - Page 196 of 5 CESARE, INC. sized catchment zone behind the wall and a buffer zone in front of the wall. The catchment zone behind the wall must be sized to allow for accumulation of large boulders on the scale of 10 feet in diameter, as well as access for equipment to remove accumulated debris from behind the wall. Design considerations should include access for excavation equipment and adequate surface drainage. Based on topography, the west side of the property provides adequate access for a track mounted vehicle from Fall Line Drive and possibly a rubber tire vehicle (although access depends on actual site development/grading plans, not available at the time of this study). An adequately sized buffer zone in front of the wall is necessary in order to allow for a certain amount of potential outward deflection in the event of an impact. The amount of deflection depends on the type of wall to be constructed. The downslope buffer zone must be designed and maintained as an open, empty space. The type of catchment structure has not been decided, and may vary from a flexible barrier to a more rigid design, so it is important that this buffer zone is a consideration during design stages. A flexible catchment fence will require more consideration of outward deformation than a rigid wall, and will require a conservatively sized buffer zone. The intent of flexible barriers is to slow the velocity and decrease the energy of the falling rock, not necessarily to stop it completely. Rigid barriers have the limitation of being prone to damage during high energy events, but this is generally the case with most constructed rockfall barriers. The barrier should be designed to withstand the types of energies predicted by CRSP analysis results described in this report. The catchment structure will require periodic and routine cleaning of the accumulation areas to remove debris. The rockfall remediation should be designed, constructed, and maintained to ensure hazards impacting adjacent or downslope properties are not aggravated. In its current condition, the western half of the site is impacted by rockfall consisting of boulders the size of 10 feet or more. These boulders have historically rolled and slid down the slope from the steep cliff faces exposed upslope from the site. The vegetative cover on the slope above the project site acts to slow rockfall events in its current condition. If this vegetative cover were to be removed for some reason (e.g. clear cutting, wildfire), these obstacles would be removed and the rockfall hazard would increase. 8.2 LANDSLIDE CONSIDERATIONS Cesare did not observe evidence of recent landslide movement at the project site. The retaining wall for the Town of Vail shuttle stop which is located at the toe of the landslide, appears to be performing adequately. The landslide area displays benched and hummocky topography with over - steepened toe and flank areas, however, fresh landslide features, such as tension cracks, scarps, slumps, and other features, were not observed. Figure 7 shows the bare earth land surface and provides a convincing depiction of the landslide extents. Cesare is not aware of landslide movement causing distress to the townhomes in the Pitkin Creek subdivision notched into the toe near the southeast corner of the site. Based on the lack of evidence of recent landslide movement as observed onsite and through aerial photographs and LiDAR imagery, Cesare does not recommend monitoring of the landslide at this time. Slope stability should be a primary consideration if ground modifications and development 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 29 October 3, 2017 - Page 197 of 5 CESARE, INC. are planned in or near the landslide mass. The landslide has the potential to destabilize if the ground is disturbed or modified in adverse ways. Slope stability of the over -steepened toe and flank areas, as well as large-scale global stability should be considered. In addition, the bedrock is dipping gently out -of -slope, exacerbating the slope instability issue. 8.3 DEBRIS FLOW CONSIDERATIONS Although the site is not within the limits of the Town of Vail Debris Flow Hazard zone, there exists the potential for debris flows at the site. Material and debris which could mobilized in a debris flow event cover the slopes at and above the site, including glacial till capping the ridge above, and rock talus and colluvium on the slope above the site. Incised drainages actively flowing with water are present on the west side of the site, and ground surface patterns visible in the LiDAR imagery suggest erosive processes are underway in this area. A significant precipitation event has the potential to trigger or increase the probability of a debris flow event, additionally, ground modifications may alter or increase this debris flow hazard in some areas. Cesare recommends the debris flow hazard potential be considered in future development stages. 9. LIMITATIONS This report has been prepared for the exclusive use of our client for specific application to the project discussed and has been prepared in accordance with generally accepted geologic and geotechnical engineering practices. No warranties, either expressed or implied, are intended or made. In the event that changes in the nature, design, or location of the project as outlined in this report are planned, the conclusions and recommendations contained in this report shall not be considered valid unless Cesare reviews the changes and either verifies or modifies the conclusions of this report in writing. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 30 October 3, 2017 - Page 198 of 5 ysis\ACAD\Figure 1 Site Loc E E October 3, 2017 - Page 199 of 504 N Ln Rockfall Hazard Study, East Vail Parcel LL 5 CHECKED BY: REV. DATE: PROJECT NO: PROJECT NAME: DRAWN BY: DWG DATE: 1--1 .s Wi tic4 1 O Ct t1 411 44 0 '7.4. V Wiii FIGURE 2 Topographic Map PROJECT NO: PROJECT NAME: 11 CHECKED BY: DRAWN BY: w 1- Th w DWG DATE: October 3, 2017 - Page 200 of 504 Site Boundary Town Boundary Parcels Approved Mitigation High Severity Rockfall Medium Severity Rockfall 0.25 0.5 0.75 1 mi October 3, 2017 - Page 201 of 504 PROJECT NO: Rockfall Hazard Study, East Vail Parcel PROJECT NAME: LL n CHECKED BY: i9 DRAWN BY: N N Lrl DWG DATE: October 3, 2017 - Page 202 of 504 N Lfl Rockfall Hazard Study, East Vail Parcel O 'O O • O ▪ = W 3v ▪ O • LL f0 - O CU aH U_ 0 LL n CHECKED BY: i9 .ti N PROJECT NO: PROJECT NAME: DRAWN BY: DWG DATE: r • /r LEGEND: • •' • Map Source: USGS Kellogg, Bryant and Redsteer j . 4 October October 3, 2017 - Page 203 of 504 •• * .� SITE BOUNDARY 600' 1200' 1" = 600' N Ln PROJECT NO: II Hazard Study, East Vail Parce PROJECT NAME: CHECKED BY: REV. DATE DRAWN BY: r` L O 1— LL 5 CHECKED BY: REV. DATE: W:\2017\Summit\17.5000\17.5029.A Vail Valley Rockfall Analysis\ACAD\Figure 5 Legend for Figure 4 Geologic Map.dwg 6 LIST OF MAP UNITS 3 O 0 b 3-4 0 00 0 c4 0 N Qro U � O a U _ s 3 p z Snowfield (latest Holocene) Artificial fill (latest Holocene) -o 0 b 0 ro0 0 E 0 P.a re d Q) 3 b 0 ..c co w 0 i 51) C4 U 0 0 6 0 0). 0 b 0.0. .s- U la 0 O a 0 a u) a cx o 0 Co civ .0 u noQ.) V) 0 3 0 0 0 03 F124 3 0 C- Q.) 0 -d [d 0 0 • 3 0 -O "1750 5 ro O) 0 0. I 0Qas00 0 I +. U 3 0 5 x 0 �. 0 E- U) -o Recent landslide deposits (Holocene) Fan deposits (Holocene and upper Pleistocene) Talus (Holocene and upper Pleistocene) Debris -flow deposits (Holocene and upper Pleistocene) Rock -glacier deposits (Holocene and upper Pleistocene) Wetland deposits (Holocene and upper Pleistocene) 0 i�. 0 ro 0 0 O x 0. 0.0 0 O ^y 0 'C d _ c ro 0 E U W • • -` W' 0 Qlsy Qf Qt Qdf Qr d U a Map Source: USGS Kellogg, Bryant and Redsteer Landslide deposits (Holocene and upper Pleistocene) Overturned Felsenmeer (Holocene and Pleistocene) 0 _a 'G O c as4 4 + O N C 77 0 E Q Z o 0MI c d I. a '. Q Boulder field (upper? Pleistocene) Pinedale Till (upper Pleistocene) Bull Lake Till (middle Pleistocene) Diamicton (middle to lower Pleistocene) Dike rocks of intermediate to felsic composition Bearing and plunge of lineation .2 c 2 6 ro 0 c O 0 5 04 0-730 . r. ci) Lip N 0 O o -o E t 0 0 + w 0 13.4 Oo oro oco o " 6 0 0 0 0Cr . LL d ' Qfm 0 C. CJ Qtb Qd •s. 7 PPm E Upper sandstone and conglomerate member Letter indicates locality referred to in text Middle member Individual limestone bed Robinson Limestone Member Individual limestone bed 0 z 0 Individual limestone bed 0 0 0 CO 0. a 0 00 N M N t0 O M O 0 .60 oa c O 0) I) 0 Vj U O o coli os L G a.) co toc c a • 1 ci. ?�a. E Xm IPmr .es •s. 7 baaAsa ',o' i% 4�4 "v Clastic dike (lower Paleozoic?) 0 .0 0 0 0. Parting Formation (Upper Devonian) o E Esc wE c ry 0 0E� Peerless Formation (Upper Cambrian) Sawatch Quartzite (Upper Cambrian) ' ./�• Q��'. -: /ate (uo) EARLY PROTEROZOIC ROCKS Rocks of the Cross Creek batholith (Early Proterozoic) 0 6SI Xg /ell 7 Xm iia le .es •s. 7 baaAsa ',o' i% 4�4 "v Aplitic granite Cross Creek Granite 2,`) 0 0 Ca 0 Migmatitic biotite gneiss (Early Proterozoic) Biotite gneiss (Early Proterozoic) a CO x Xg a X Xgb Xm Xbg ) 0 m M INDEX MAP SHOWING SURROUNDING QUADRANGLES Rockfall Hazard Study, East Vail Parcel PROJECT NO: PROJECT NAME: DRAWN BY: DWG DATE: October 3, 2017 - Page 204 of 504 LEGEND QSite Boundary Landslide Bou ndary qm 0 250 500 750 1000 ft October 3, 2017 - Page 205 of 504 FIGURE 7 Landslide Extents Map Rockfall Hazard Study, East Vail Parcel CHECKED BY: REV. DATE: N. ,-1 N tiD PROJECT NO: PROJECT NAME: DRAWN BY: DWG DATE: LEGEND QSite Boundary Town of Vail Topography - 10' Contour - USGS 40' Contours Study Section Lines October 3, 2017 - Page 206 of 504 Rock Outcrc / 4)=75° Cell 4: Study Ar S Fall Line Dr, tudy Area Bour Cell 6: Frontage F 9300 9200 9100 9000 8900 0 w 8800 8700 8600 8500 8400 8300 Rockfall Study Section 4)=36° Cell 1: Upper Slope Cell 2: Source Zone (0=33° Cell 3: Runout Zone 4=28° 4=20° t/Accumulation 7nna ea tsounaary 4)=16° (1)=8° Cell 5: Accumulation Zone 4 0 100 200 300 400 500 600 700 800 Length of Profile Line (ft) dary =1° oad 900 1000 1100 1200 1300 1400 1500 October 3, 2017 - Page 207 of 504 c 'v E ti L ^s CID 1T 0I FIGURE 9 Rockfall Study Section cil N O Ln Rockfall Hazard Study, East Vail Parcel JMF CHECKED BY: REV. DATE: LAG N ,--I ,,-i PROJECT NO: PROJECT NAME: DRAWN BY: DWG DATE: October 3, 2017 - Page 207 of 504 Elevation (ft) Landslide Study Section 9300 9200 9100 9000 Rock Outcrop 4)=29° 8900 Study Area Boundary 4=38° Bench 8800 41=17° 4)=36° Bench 8700 4)=20° 4)=28° 8600 8500 4=27° 8400 8300 0 foe 4)=37° Fall Line Dr, Study Area Boundary 100 200 300 400 500 600 700 800 900 1000 1100 1200 1300 Length of Profile Line (ft) October 3, 2017 - Page 208 of 504 [ 'A?THCq FIGURE 10 Landslide Study Section N O Ul r; ,--1 Rockfall Hazard Study, East Vail Parcel LL E CHECKED BY: REV. DATE: LAG r\ \ lD PROJECT NO: PROJECT NAME: DRAWN BY: DWG DATE: QSite Boundary Slope Angle 00-5 ❑6-10 pit -20 021-30 031-40 • 41 - 86 October 3, 2017 - Page 209 of 504 FIGURE 11 rn N Lf1 N Rockfall Hazard Study, East Vail Parcel CHECKED BY: REV. DATE: PROJECT NAME: DRAWN BY: DWG DATE: SARE, INC. Geotechnical Engineers & Construction Materials Consultants APPENDIX A Documents and Drawings Reviewed References October 3, 2017 - Page 210 of 5 CESARE, INC. DOCUMENTS REVIEWED DOC1. Chen and Associates, Inc., Soil and Foundation Investigation for Proposed Pitkin Creek Townhouses Near Interstate Highway 70, East Vail, Eagle County, Colorado, Project No. 17,046, dated September 20, 1978. DOC2. Chen and Associates, Inc., Geologic Hazards Reconnaissance, Lot 11, Block 1, Vail Village 12th Filing, Vail, Colorado, Project No. 25,474, dated January 26, 1983. DOC3. Colorado Geological Survey, Rockfall Hazard Assessment at Booth Falls Condominiums, and Proposed Mitigation, prepared for the Town of Vail, Colorado, undated. DOC4. Nicolas Lampiris, letter re: Unit #13, Pitkin Creek Townhomes, prepared for Nedbo Construction Company, dated September 12, 1987. DRAWINGS REVIEWED DWG1. Topographic Map of a Portion of the South 1/2 of the Southeast 1/4 of Section 2, Township 5 South, Range 80 West, Town of Vail, Eagle County, Colorado, prepared by Peak Land Consultants, Inc., dated January 10, 2017. REFERENCES REF1. Kellogg, K.S., Bryant, B., Redsteer, M.H., 2003, Geologic Map of the Vail East Quadrangle, Eagle County, Colorado: U.S. Geological Survey Miscellaneous Field Studies Map MF -2375, Version 1.1. REF2. Kellogg, K.S., Shroba, R.R., Premo, W.R., Bryant, B., 2011, Geologic Map of the Eastern Half of Vail 30' x 60' Quadrangle, Eagle, Summit, and Grand Counties, Colorado: U.S. Geological Survey Scientific Investigations Map 3170. 17.5029 Rockfall Hazard Study, East Vail Parcel Documents and Drawings Reviewed, References, Appendix A 1 October 3, 2017 - Page 211 of 5 SARE, INC. Geotechnical Engineers & Construction Materials Consultants APPENDIX B Rockfall Hazard Assessment at Booth Falls Condominiums and Proposed Mitigation (Colorado Geological Survey) October 3, 2017 - Page 212 of 5 1 • • 1 1 1 ROCKFALL HAZARD ASSESSMENT AT BOOTH FALLS 1 CONDOMINIUMS AND PROPOSED MITIGATION 1 prepared for 1 The Town of Vail, Colorado 1 1 1 1 1 1 1 1 1 1 1 1 by Jonathan L. White Colorado Geological Survey 1313 Sherman Street, Room 715 Denver, CO 80203 ph. (303) 894-2167 fax (303) 894-2174 October 3, 2017 - Page 213 of 5 Booth Creek Rockfall Report, Page 1 1 1 CONTENTS 1 Page 111 Introduction 2 March 26, 1997 Rockfall Event 2 Hazard Assessment 4 Rockfall Mitigation Options 6 g P 1 Rockfall Analysis and Design Criteria 6 Recommendations 7 Current and Future Actions Appendix A. Booth Creek Rockfall Hazard Area by Bruce K. Stover Appendix B. Rockfall Mitigation by Jonathan L. White List of Figures and Photos: Figure #1 Site map and location of March 26, 1997 rockfall. 3 ' Figure #2 Screen dump of CRSP slope profile 7 Photo #1 Booth Creek rockfall source area 4 Photo #2 Top Cliff rockfall source area 5 Photo #3 Close-up of top cliff source area 5 Photo #4 Location of proposed mitigation at Condos 8 1 Photo #5 Lower cliff above district to be monitored 9 1 1 1 October 3, 2017 - Page 214 of 411111 ' Booth Falls Rockfall Report, Page 2 INTRODUCTION The Colorado Geological Survey has assisted the Town of Vail in assessment of the rockfall hazard at Booth Creek since May 1983, when a severe rockfall event occurred there. Since then the town and property owners in Vail Village Filing 12 formed a Geologic Hazard Abatement District (GHAD). The District has mitigated much of the hazard by the construction of a ditch and berm on the slope above the residential area. As far as the Survey knows, the ditch and berm configuration has been 100% effective for rocks that continually fall from the cliffs of the Mintum Formation. On March 26, 1997, another very serious, potentially lethal, rockfall occurred that incurred substantial damage to the Booth Falls Condominiums that exists to the west of the GHAD and outside the protection envelope provided by the ditch and berm. Under the auspices of the Critical Geologic Hazards Response Program and our concerns expressed in earlier involvement, the CGS can assist the Town of Vail in assessment of the hazard that the condominiums bear, options for mitigation for that portion of slope west of the ditch and berm terminus, and design criteria for said mitigation systems. Included in this report are two appendices. Appendix A, Booth Creek Rockfall Hazard Area by Bruce Stover, is a report on the general geology, geomorphology, and the mechanism of rockfall for the Booth Creek site. Appendix B, Rockfall Mitigation, is a short paper on types of 1 rockfall mitigation systems that are available. THE MARCH 26, 1997 ROCKFALL EVENT At 11:20 p.m., a ledge of Mintum Formation limestone at the highest exposed outcrop of the upper cliff, just below the exposure of glacial till, failed similarly to that shown in Figure 3 of Appendix A. The ledge dimensions that detached and toppled is roughly. 20' x 8' x 8'. As it fell, it impacted and broke additional rock blocks from outcrops below. The rock mass broke apart as it tumbled down the cliff. As it fell down the slope, the rock fragments randomly fanned out such that the path of the rockfall formed a swath more than 500 feet across where they came to rest. See Figure #1 of this report. The location of the rockfall source is shown by arrow in Photo # 1 and #2 and the scar easily seen in Photo #3. Approximately one third of the swath of rolling rocks were retained by the ditch and berm. See Figure #1. The remaining two-thirds of the event came to rest, scattered around the condominiums. The condo structures received three rock impacts and several near misses. Rock sizes ranged from 2 to 5+ feet in average diameter. Surrounding the condos several items were also damaged or destroyed, (i.e., small haul trailer, trampoline frame, small wooden deck and chairs, wood walkway). Of the three impacts, one was minor and the other two major. The minor impact was from a -3 foot diameter rock that obviously had slowed almost to a stop upon impacting the westernmost condo structure. The rock came to rest, ominously so, next to a large boulder from an earlier rockfall. A major impact, also about 3-4 feet in diameter at high velocity, had just missed the 1 ditch and berm catchment. The rock impacted and smashed the corner of the easternmost condo, snapped off the side balcony support, and destroyed a trampoline frame along its path before coming to rest in the subdivision below. The third and worst impact was a 5+ foot block that broadsided the easternmost condo. Sufficient rock velocity enabled the boulder to smash through the outside wall, interior walls, and the floor, finally being caught in the crawlspace below. Luckily the resident, whose bedroom this rock smashed through, was not home at the time of the rockfall. 1 October 3, 2017 - Page 215 of 1 • • 1 1 Booth Creek Rockfall Hazard Area Vail, Colorado Areal extent of rockfall impacts from 1 11:20 pm, 3/26/97 event. 1 Booth Creek Rockfall Report, Par Rockfall Source: Limestone bed at highest point of upper cliff. See companion photos in report. Location not shown on town GIS map. one inch = 200 feet The berm was 1000/0 effective for that s[ portion of the 3126/97 event that fell into it. 9341.2 111- 9140.6 1133a g 8.119.8 1 1igure #1. x 93313.5 • sI.I.TT&. - , -• 16 of 1 • i Booth Falls Rockfall Report_ Page 4 The CGS made an initial inspection of the site Thursday, March 27, 1997. Our preliminary assessment was that it appeared that the ledge broke away relatively clean and the hazard risk in no greater or less than the day before the rockfall; which is to say that rockfall can occur from this source area anytime. It was on our preliminary inspection of the ditch and berm where we discovered that an earlier rockfall event occurred, either earlier this year or sometime after the town last cleaned the ditch out. Several rocks (s4 foot diameter) had fallen and, by lithology, could be differentiated from the March 26 event (sandstone vs. limestone). This rockfall occurred without anyone' s knowledge because the entire event was contained within the ditch and berm. Friday, ' March 28, 1997 an aerial reconnaissance was conducted of the source area and while the preliminary assessment has not changed, we reiterate that rockfall of similar magnitude will continue at this site. During this inspection we did see several loose rocks on the slopes and rock features with questionable long-term stability. HAZARD ASSESSMENT In a rankingof a rockfall hazard the e parameters are source area, a steep acceleration zone, proximity of structures to both, and history of rockfall impacts. In two aspects the condominium location is worse than most of the special district to the east because the upper cliff is more fully exposed at this location (it is mostly soil covered to the east) and the slope between and below the cliffs steepen where the slope curves around into Booth Creek Valley. See Photo #1 and Figure #1 map in Appendix A. ,., . I for The main source area Booth Falls Condominiums is the upper cliff. The exposed, lower cliff of sandstone reduces in height as it trends to the northwest. Photo #1 and a close-up photo #2 show the extent of the upper cliff where it is not soil covered. They reveal a benchy cliff of beds of limestone, thin shales, and minor sandstone. It is the dense, hard, gray limestone that creates the largest rockfall boulders in the Booth Creek area. The report by B. Photo #1. Booth Creek rockfall source area. Note enlargement of upper cliff Stover in Appendix A provides further in-depth exposure and corresponding rockfall source area, northwest of the ditch and berm terminus, discussion on the source areas. Photos #1 and #2 also show the exposed shale slope, between the I cliffs, steepening to the left. The general lack of soil and vegetation suggests that this slope is harder and smoother, compared with the right. A further close-up, Photo #3, reveals limestone blocks, pedestals, and ledges, defined by the crisscrossing joint pattern, being undermined by the quicker - 1 October 3, 2017 - Page 217 of Booth Falls Rockfall Report. Page 5 eroding interbedded shale partings. Also in Photo #3 are several slumped and isolated limestone blocks on the rock slope that have not yet fallen. The history of reported rockfall events at Booth Creek and the physical nature of the slope merits our assessment that, Booth Falls Condominiums is in a severe rockfall hazardous area. Photo #2. Top cliff rockfall source area. White arrow marks location of March 26, 1997 rockfall. Photo #3. Close-up aerial view of source area. Note !edgy appearance with joint defined blocks undermined by eroding shale partings. White arrow A marks scar from March 26, 1997 rockfall. White arrow B marks rock pedestal that was hit by rockfall and may be destablized. Note loose blocks, marked by black arrows. October 3, 2017 - Page 218 of Booth Falls Rockfall Report, Page 6 ROCKFALL MITIGATION OPTIONS Appendix B contains most of the recognized forms of rockfall mitigation and protection devices commonly used. Rockfall mitigation is divided into two types: stabilization of the rock mass at the source area to prevent rocks from falling; and rockfall protection systems that acknowledge that rocks will fall but structures or public areas are protected from the impacts. At the Booth Creek site stabilization of the rock mass at the source area is not being contemplated for several reasons. They include: 1. The source area is in the USFS Eagles Nest Wilderness Area; 2. Source area stabilization at this site would need to cover a large area, be labor intensive, require technical rock climbing skills, and helicopters for mobilization that would make the project cost prohibitively high; 3. Source area stabilization construction activity would present unacceptable risks that rock could be inadvertently knocked down, by workers or equipment, onto the residential areas. Rockfallp systems s stems that will be considered at this site are ditch and berm configurations and impact barrier wall systems. Fences will not be considered because they can have 1 high maintenance cost and generally cannot withstand high impact forces without being destroyed. ROCKFALL ANALYSIS and DESIGN CRITERIA Proper analysis of the hazard for design purposes requires accurate slope geometry and a 1 determination of appropriate rockfall sizes. For the slope geometry we used information gained from our earlier investigation for the special district mitigation, the Town of Vail GIS 1:2400 scale maps, photos, and the USGS 1:24,000 scale map. For the rockfall size using the maximum size boulder Ithat is found on site would be prudent. We used the Colorado Rockfall Simulation Program (CRSP) ver. 3.0a for our analysis. Four to seven foot diameter boulders were modeled, and weight was I calculated using the unit weight of limestone. The analysis seemed to bear out observable results of rockfall in the area. Bounce heights were highest on the cliffs and at the transition to the lower, softer slopes the rocks begin just to roll. The critical design factor is the high impact energies I developed by these larger rocks. A screen dump is shown on Figure #2 of the CRSP program slope profile. An analysis point was chosen 30 feet upslope from the condominiums where the slope breaks to a grade of 40% to 50%. In modeling rockfall with CRSP we arrived at the following 1 bounce heights, impact kinetic energies (K.E), and velocities at this analysis point. Rock Rock Bounce K.E.(max.) K.E.(avg.) Vel.(max_) Vel_(avg.) ISize Weieht ft. ft -lbs. ft -lbs ft/sec ft/sec 4' sphere 5058 3.0 1,000,000 800,000 98 83 5' sphere 9878 2.1 1,900,000 1,400,000 95 81 I/ 6' sphere 17069 2.0 3,000,000 2,300,000 96 78 7' sphere 27106 1.7 4,600,000 3,300,000 89 74 4'x7' cyl. 13272 1.7 2,500,000 1,700,000 93 74 I 5'x6' cyl. 17775 1.9 3,600,000 2,400,000 94 76 6'x6' cyl. 25600 1.9 4,900,000 3,500,000 89 74 65x7' cyl. 30000 1.8 5,700,000 3,700,000 90 72 1 1 October 3, 2017 - Page 219 of ! • • Booth Falls Rockfall Report, Page 7 Figure 2. Screen dump of CRSP program of Booth Creek -west side. Analysis point arrow is 30 feet above condominiums. Horizontal and vertical are not at the same scale. RECOMMENDATIONS The following recommendations and design criteria are based on modeled rolling rocks analyzed at 30 feet upslope from the condominiums, so are only valid at that point on the slope. Mitigation design should not only insure that rockfall is contained but also the impact structure remains sound and does not require costly reconstruction afterwards. The CGS recommends that design criteria for mitigation at the condominiums should be capable to withstand and retain a worst case scenario, which is believed to be a boulder in the 6 to 7 foot diameter range. An examination of the source area, the most recent rockfall, and earlier research done by Stover and Cannon for work the CGS did in 1988 seems to confirm this scenario. That translates to a rolling rock with an impact force of 5,000,000 ft -lbs at the analysis point. Besides withstanding the impact force the mitigation system would need to prevent any rock that encounters it from climbing and overtopping, or bouncing over. The impact face should be vertical and have an effective height that prevents overtopping. Design height will be specific to siting of the structure. At the analysis point it should be no less than 12. These design parameters do not take into account smaller rock fragments that separate from larger boulders. During inspection of the site following the March 26, 1997 event there was evidence of smaller rocks snapping off the tops of Aspen trees, 25 feet high, near the condos. These rock fragments do not reflect actual bounce heights but display the high rotational velocity of the rock and the centrifugal force acting on fragments as they detach. Options to mitigate these highly random rock fragments are limited to moving the protection system farther up the slope (which will change design criteria) or constructing a low capacity rockfall fence at the top of the berm or wall. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 �October 3, 2017 - Page 22 f • Only a stout protection system can be designed at the criteria stated above. Both ditch and berm systems and inertial impact barriers, or a combination of both, can be designed for the site and be cost effective. No rockfall fence on the market can probably withstand the impact forces that are being contemplated. The rockfall protection must be designed to begin at the road and extend to the southeast to a point where sufficient overlap exists with the existing berm above, a length no less than 350 �--' • Booth Palls Rockfali Report, Page 8 feet. Rocks that skirt the edge {` of the top berm must be caught by the lower. See Photo #4. At accumulation of rocks in existing ditch. The largest are 5 feet in diameter. the high impact velocities and corresponding impact forces both ditch and berm and reinforced impact walls will need to be carefully designed. In a ditch and berm option a careful look will be needed to determine whether the berm of only compacted soil will have the strength to withstand these forces. The earthen berm may need to be reinforced with geotextiles. A rockfall impact barrier or earth wall will need to be reinforced with geotextiles in lifts of 8-12 inches and have a width no less than 10 feet. We recommend that the Town of Vail retain the CGS for review of the mitigation design and our approval be a condition for design acceptance by the town. Photo #4. Location of proposed impact barrier or berm site. Note CURRENT AND FUTURE ACTIONS Adverse or highly variable weather prevented the CGS from doing a site inspection of the source area immediately after the March 26 event. Later this spring we plan to conduct this site inspection where the failure occurred and examine those impacted rock features below that may be of questionable stability. During our aerial inspection we also found a rock feature above the special district ditch and berm that may require long term monitoring. See Photo #5. While we believe this feature will not be a threat for many years it bears watching because of its size. If this feature were to fail the volume of the fall would quickly overwhelm the capacity of the ditch and overtop it. We will provide the Town of Vail a supplemental report based on our field studies later this summer. For the interim. residents of Booth Falls Condominiums who are concerned about their safety can take precautions to lessen their exposure to rockfall hazards. As stated the larger rocks are basically rolling when they reach the condos. The safest area in these condos presently is the top floor on the side facing downhill. The worst case rockfall impact can put a big hole through a October 3, 2017 - Page 221 of G 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 �1 1 1 • • Booth Falls Rockfail Report, Pale 9 Photo #5. Lower sandstone cliff above district ditch and berm. The CGS will visit this feature this spring and install movement gauges for future monitoring. structure and possibly condemn it, but probably will not tear it down. Our advice to residents is that they not establish living areas where they spend the bulk of their time, such as bedrooms and the sitting areas of living rooms, against the exterior wall that faces upslope. Bedrooms should be moved upstairs and/or beds placed against the wall facing downhill. Do not place beds directly in front of, or below, windows that face uphill. The Home Owners Association and Town of Vail should act quickly so that these structures are protected from the next rockfall of similar magnitude. October 3, 2017 - Page 222 of f. 1 • • 1 1 1 1 1 1 1 APPENDIX A 1 1 1 1 1 1 1 1 1 1 1 October 3, 2017 - Page 223 of i • BOOTH CREEK ROCKFALL HAZARD AREA Bruce K. Stover Colorado Geological Survey, 1313 Sherman Street, Room 715, Denver, CO 80203 Residences situated atthe base of the valleywall at the mouth of Booth Creek in Vail Valley are exposed to varying degrees of rockfall hazard (Figure 1). The hazard ranges from low to moderate for structures near the limits of the runout zone on the valley floor, to very high for some residences constructed in the lower part of the acceleration zone at the base of the Cliffs The arca was developed prior to [he time when Vail had adequate geologic bazatil mapping or zoning completed. The rockfall hazard was thus not identified prior to development. The problem was investigated in detail after a major rockfall event in Slay 1983, caused scrim's clan -Ear ro ural structures. In the years since the original hazard investigation was con- ducted, several more significant rockfall events have occurred; boulders have destroyed timber patios and log retaining walls, damaged exterior walls, and smashed Completely through struc- tures causing considerable damage to interiors and furnishings. • The town of Vail and affected property owners are c urrent- lypursuing a means and framework for administering design and construction of protective rockfall structures and barriers in an attempt to safeguard the residential area. Geology of Rockfall Source Areas The geologic make-up of the cliffs above Vail Village Filing 12 is shown diagrammatically in Figure 2 SeciimenLary strata ex- posed in the cliffs are part of the Minttyrn Formation of Middle Pennsylvanian age, and include both of sandstone, shale, grit, conglomerate, and limt_sione. The beds strike N 5°W and dip 153 to 1B° into the valley axis. The lower cliff consists of shalcy sandstone beds about 12 in thick resting on a weak, fissile, rapid- ly eroding black to gray shale. The sandstone unit has two prominent joint sets sing Na5°W and N5S°W. These joints combine to separate large slabs and define the cliff face angle visible from the valley below. Above the sandstone is a soft, fri- able coarse sandy conglomeratic bed 1 m thick which weathers to a smooth rounded ledge and continually undercuts a 0.6 to 1 m thick dense, bard gray limestone unit resting above it. The limestone is jointed so that subangular blocks (.5 x.6 x 1 m) con- tinuously detach from the bed and fall off the sloping cliff edge. These limestone blocks are commonly involved in the more fre- quently recurring events that can often cause damage to struc- tures in the runout zone. A thick shale unit between the upper and lower Jiffs has weathered back to a 68 percent slope. The shale is soft, clayey, and shows evidence of loomed slippage and small slope failures which probably ocxair during intense rainstorms or heavy Mow- melt- Very small mudflows appear to start ou this steep slope and spill over the lower cliff edge. They are capable of disturb- ing or initiating rockfalls if boulders happen to be in their paths. or are resting near points of initial failure. Above this soft eroding shale is a thicker diff -forming unit of the Robinson Limestone. This bed of dense, hard, gray lime- stone varies from L5 to 10 m thick in the study area and is the source for the largest rockfall boulders encountered in the runout zone. The limestone boulders that detach from the diff are quite resistant and tend not to break up or shatter on their way downslope. The largest boulders found in the runout zone appear to be derived from this upper cliff -forming limestone. The shale.zime upon which the upper limestone cliffs rest is weak and by erosion undercuts the mas iive 147v -stone 1c.dg creating pedestal -like blocks which eventually topple off their perches. The limestone is jointed such that blocks approximate- ly 3 m x 12 in x 12 m are separated from the diff and tilt out- ward toward the cliff edge. Thinner beds within the limestone cliff produce more slabby blocks that, if not turned onto their edges by chance during the initial fall, remain flat -side down on the steep slopes. An eroding slope in glacial till rests directly above the cliff - forming upper limestone in the northern part of the study area. The eroding slope periodically sheds smooth, rounded granitic boulders which tumble down the cliff into the runout zone. Other areas of this till farther east along the cliff appear relative - October 3, 2017 - Page 224 of RBOW Figure 1. Location map of study area, scale, 1:24,000 ly stable, and are not actively shedding large rocks to the slopes below. Above this til, slopes flatten dramatically to grades of 0 to 35 percent. targe stands of mature aspen indicate that these gentle ripper till slopes are relatively stable. No other rockfall sources exist above these gentle slopes, which start at an elevation of ap- proximately 9,450 ft. Physical Configuration The steep southwest -facing slope and rocky cliff tower 1,000 ft (305 m) above Vail Wage Fling 12 on its northern boundary, These heights are attain'led within a horizontal distance of 1,700 ft (520 m) resulting in an average slope of 58 percent. The slope can be divided into several zones (Figure 2) A) Runout zone - slopes of 28 to 45 percent along the foot of the valley wall. This arca is moderately wooded with fairly young aspen and has been developed as a residential subdivision.. The majority of rocks falling from the cliffs come to rest in this zone. B) Acceleration zoos - slopes of 55 percent to 65 per- cent and steeper immediately below source area. No boulders of significant sire can remain at rest on these slopes due to the steepness Sparse, stunted aspen occur in small stands, but generally the slopes do not support much vegetation Rocks traversing this portion of the slope will continue to gain momen- tum as they roll and skitter downslope.. C) Lower vertical cliff source area - A 50 ft high (16 m) cliff of jointed sandstone and limestone crop ants 560 vertical ft (175m) above; the rtmout zone. Large slebs 15 to 20 ft (4 5 to 6 m) m diameter, periodically detach from the cliff face and tilt outwards until they topple over and shatter, showcringboulders onto the acceleration -zone slopes below. (figure 3) D) Upper shale -slope acceleration zone - A steep (68 percent) shale slope above the lower vertical cliff al- lows boulders from a higher cliff to gain momentum before becoming airborne at the cliff edge. E) Upper vertical cliff source area - Jointed slabs and boulders 1,000 vertical ft (305 m) above the runout zone periodically detach from the cliff and free fall and bound downslope and off the lower cliff. Most rocks do not shatter, but remain as intact ap- proximately 8 by 5 ft (2.5 by 1.5 m) limestone boulders which are capable of reaching the farthest limits of the runout zone. (Figure 4) F) Eroding upper till slope - Glacial till resting on top of the upper cliff sheds rounded granitic boulders 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 October 3, 2017 - Page 22 f • UPPER LIMESTONE CLIFF ROCKFALL SOURCE AREA GLACIAL TILL r •fi LOWER LIPPER SKALE ACCELERATION SLOPE \ LOWER SANDSTONE LEDGE SANDSTONE CLIFFS ACCELERATION ZONE RUNOUT ZONE --RESIDENTIAL \ STRUCTURES BOULDERS IN RUNOUT ZONE LOWER ERODING SHALE BEDS COLLUVIUM ON ACCELERATION SLOPES -JJJJIIJII JXJ JJ J f� -J J �JJ JJ� 1�J JJ �j Jl-J �j JJ1 Figure 2. Geologic diagram of compound rock -fall slopes in study area. Drawn to scale with no vertical exaggeration. Note dip of strata toward valley. downslope which roll and fall off the cliffs. This till slope is considered to be a part of the upper source area. Rock Pali Mechanisms Several natural geologic and topographic factors combine to cause rorkfall1 from the cliffs exposed on the north valley wall of Gore Creek in the study area. These factors include joint pat- terns, differential weathering of various rock types, clip of strata, and the slope of cliffs and acceleration zones. Jointing and Differential Weathering of Cliff Faces Joint patterns in the cliff forming rocks are caused by stress relief and physical properties of the rock. The joints so formed define planar, vertical cliff faces and act to separate large sec- tions of the cliff into slabs alongjointssubparallel to lite cliff Lace. Once a slab has detached from the sedimentary bed, it begins to creep outwards owing to gravity and frost wedging in the joints. The joints widen with time, and are often wedged farther apart by tree roots, and smaller rocks that fall into the cracks formed by the joints. (Figure 3) Differential weathering of shales has undercut the more resis- tant overlying sandstones or limestones creating a horizontal groove or overhang at the base of the diff which removcs sup- port for the rocks above. Eventually, the overhanging ledge te- atimes incapable of supporting its own weight, and faits or top, pies from the cliff. lithe overhanging slab has already detached form the cliff along joints and ;westing precariouslyou the shale, undercutting and differential weathering accelerate the proms which finally results in inevitable toppling of the slab. As the large slabs topple onto the acceleration slopes below, they usual- ly sbatter into many smaller boulder sized chunks which ac- celerate downslope to the runout zone. The toppling may trig- ger adjacent unstable parts of the cliff to fall as well Dip of Strata and Topography The dip of the rock ledges making up the source area also contributes to rockfall along cliffs in the study area. The strata in the two cliffs dip approximately 15 degrees into the valley, causing any loose stones, cobbles, or boulders on the ledges to inevitably tuove down to the edge of the 16 m vertical cliff. Limestone blocks separated from their beds by jointing and weathering creep down toward the valley along these dipping bedrock surfaces (Figure 5). Rounded glacial cobbles and gravel October 3, 2017 - Page 226 of 1. ....-.•,`- z. . ...... �=:- r j - r s - • Figure 3. Toppling Slab -failure Sequence. 1. initial cliff configuration. 2. Differential weathering of soft shale begins to undercut massive diff forming slabs. Jobb open and widen due to slope creep and frost wedging. Springs issue from contact beneath dill 3. Undercutting continues. Jobb widen and are wedged open by smaller rocks, causing slab to tilt outwards. 4. Slab falls from diff face onto Mule ration slopes, bringing down outlying rocks. 5. Slab topples and shatters, showering runout zone below with boulders, and exposing new diff fan. to erosion. Figure 4. Limestone slabs resting on weak shale pedestals, upper cliff source area. Figure 5. Slope creep causing limestone blocks to move down bedding planes and off lower tiff edge. Blocks are generally 2 ft x 3 ft. This mechanism is responsible for frequent rock falls in the study area. October 3, 2017 - Page 22 f'. OLDER ROCKFALL BOULDER GRANITIC BOULDERS IN TILL SOIL PROFILE DEPRESSION IN SOIL PITTED WEATHERED SURFACE FRESH ROCKFALL BOULDER INCONSISTENT DISCOLORAT1oNS EDGES EXPOSED NO DEPRESSION 6 TILL - a • . o. if COLUNIUM Figure 6. Physical differences between rockfall and glacially deposited boulders In runout zone. Roddall boulders are all limestone or sandstone, while glacial boulders are mostly rounded granite or metamorphic Iithologles. Note that soil exists below roddall boulders, while it Is absent beneath glacial boulders. slough down along the dip slopes and eventually fall into open cracks formed by joints, wedging slabs farther apart. The glaciated valleys of Gore and Booth Creeks both possess relatively flat bottoms and steep nearlyvertic al sides. The slopes are so steep that once a boulder or slab topples from the cliffs, itusuallycannot come torestuntilitreaches the lower footslopes of the valley wall An examination of the runout zone shows that large boulders and slabs have travelled onto and across parts of the valley floor due to the tremendous momentum they acquire in the acceleration zone. Factors Triggering Rockfalls Most of the rockfalls reported in this area appear to be re- lated to alternating freeze -thaw conditions Events have oc- curred at night in winter, spring, and fall, after warm days of melting have introduced runoff into joints and fractures. Upon freezing, the ice expands in the cracks sufficiently to topple an unstable block. Some events have also occurred on the other side of the cycle, as sunshine thaws the frozen cliffs, releasing a precariously perched block or boulder. Hazard Classification and Zonation The rockfall hazard associated with geologic and topographic conditions and the proximity of dwellings as described above is considered to be severe. The majority of large boulders found among structures in the runout zone have fallen from the cliffs. Field study indicates that the question is not, "Will significant rockfall occur?", but rather, "What is the recur- rence interval between significant rockfall events?". Acceleration slopes are so steep and smooth that rocks traversing them are free to deflect and skitter laterally in any direction radiating from he point of initial fall. Thepattern or trajectory a given boulder could follow is so unpredictable that it is impractical to delineate individual hazard zones based on the physical conditions of various segments of the diff faces. In the present situation, hazard zones are more practically related to horizontal distance from the source areas, zones farther away experiencing a smaller probability of being encompassed by a given event. This approach yields an approximately radial series of zones radiating out from the source area; the more severe hazards are obviously dosest to the diffs. It should be pointed out, however, that any area within the extent of the runout zone is subject to some degree of rockfall hazard. Hazard Zone Delineation Varying degrees of rodcfall hazard severity can be ap- proximated by examination of the nature and positions of boulders and slabs in the runout zone. Each large boulder was examined to determine several factors which were used to ap- proximate the extent of the runout zone, and estimate the time spans since each rockfall boulder came to rest. These factors are: 1) Whether or not a boulder was of rockfall origin or glacially deposited. L) Whether or not a rockfall boulder was resting =dis- turbed in its original position or had been moved by human activities. 3) The physical nature of undisturbed rockfall boulders with respect to basal contact, (resting on surface, em- bedded, partially covered, etc.) and lichen, moss, and weathering patterns on exposed surfaces. 4 The comparative size distributions of boulders within the runout zone. October 3, 2017 - Page 228 of • Rockfalt Versus Glacial Origin of Boulders In order to determine the extent of the rockfall runout zone, it is necessary to determine whether boulders encountered below the cliffs in Vail Village have fallen from one of the source areas and come to rest on the surface, or if they were transported in and deposited by ice or outwash during Pleistocene glacia- tions. This distinction can be made by comparing the character of boulders found embedded in undisturbed glacial deposits with the limestone and sandstone boulders derived from the cliffs (Figure 6). Glacially deposited boulders are mostly rounded to subrounded smooth granite or metamorphic rocks which are imbedded in the surroundingglac ial deposits. The ex- posed surfaces of these boulders are almost totally covered with lichens and moss. The heavy lichen cover and other well developed surface rock weathering features such as pits and etched relief of individual mineral grains, suggest that these boulders have been in place for 20 to40 thousand years. The gla- cially deposited cobbles and boulders arc 85 to 90 percent granitic and metamorphic rock types, and very few limestone or sandstone cobbles or boulders can be found in the till. This is due to the fact that the only source area where valley glaciers could scour and incorporate limestone blocks is a narrow band of rock one anile upstream from the runout zone. The extensive upper basin which spawned the glaciers is composed of Precambrian igneous and metamorphic lithologie s, which make-up the vast majority of the rock types encountered in till deposits found in the rockfail runout zone. fn contrast, large boulders and slabs of rodda]1 origin are angular or poorly rounded, rest directly on the ground surface, do not show an equal amount of weathering on all exposed surfaces, and are al- most exclusively limestone or sandstone. A few granitic rockfall boulders are also present, and are derived from till in the upper source area. These differences were used to map the locations of large boulders of rockfall origin and determine the ap- proximate limits of the runout zone. Disturbed Versus Undisturbed Rocldall Boulders Once a specific boulder was identified as being of probable rockfall origin, its position on the foot slopes could be used to predict the nature and extent of the runout none. A problem with using the positions of rackfall boulders in the subdivision and adjacent areas to delineate the runout zone is that many have been disturbed aod moved From their original positions during develnparcnt and construction activities. Many of the boulders are too large (some weighing up to IS tons) to be moved ply, oven by heavyequipment, and itis assumed that thcyre moved only a few feet to several tens of feet from their original position in order to carry out construction of roads and beildin5 founda- tions.Te accuracy of this assumption is not easily determined, and Lke present positions of the disturbed boulders as indicts#ors of rumate zone and hazard zone characteristics are not entirely reliable. Dintux bed or transported rockfall boulders always Show fresh gouges and abrasion mused by heavy earth :nerving equipment_ Additionally, the moss and lichen growth patterns, if any, are in- consistent with the present orientations of the boulders, indicat- ing that they have beau moved after the palieerns were estab- lished. Discoloration of the disturbed boulders ca -used by soil contact can be observed on the sides or top of those which have been pushed aver and moved. The boulders often leave trails or marks where they have been pushed along the ground, creating a small berm of scraped up soil along one of their basal edges. Undisturbed rockfall boulders do not show fresh gouges or scrapes, have consistent lichen and moss growth patterns, do not show soil discoloration on their sides or tops, and are often sur- rounded by young bushes, aspen trees, or natural vegetation, which has obviously not been disturbed. The positions of these boulders can be used to more accntrately project the minimum limits of the runout zone, since they can be inferred to have come to rest in their present positions after falling from the cliffs. Factors Used to Approximate Ages and Recurrence Intervals 111 of Major Rockfall Events Certain characteristics exhibited by undisturbed rockfall boulders and slabs in the runout zone, suggest approximate or relative time spans since they came to rest after falling. and give a rough estimate of the recurrence intervals between large slab. failure events. The contact made by a boulder with the surface suggests how long the rock has been resting in its present posi- tion. As the length of time increases, the rock will tend to press into the ground, and slope wash, soil creep. and frost wedging will act to fill in around the base of the rock with soil materials. locks which have been sitting for long periods tend to be some- what embedded in the soil., and if moved, would reveal an inden- talon in the ground. Rocks which have recently fallen rest directly on the ground surface, and may lie on brush or small trees they have crushed beneath them. One can push a stick' beneath the edges of such a rock in some places. Older rocks also have more consistent lichen growth patterns than recently moved rocks which have detached from the cliff. Recently moved rocks may possess differentially weathered sur -111 as a result of their former positions on the cliff. If the boulder acquired a surface weathering and color pattern while on the eTifk, it is unlikely to roll to a stop in the same position, and the surfaces which were previously against the ground or faring joints may still possess a characteristic coloration con- trasting with older, exposed weathered surfaces. Considerable time is necessary for natural weathering processes to remove discoloration and create a new uniform surface color on the rock. 1 1 1 1 1 1 Distribution of Rockfall Events Examination of the source area and runout zone reveals tha>' two basic types of rockfall events take place in the study area. The first and most common involves smaller individual boulders generally in the (0.5 x 1 in) size range, which detach fro sedimentary beds and eventuaily fall from the cliffs. These fag commonly involve several boulders, many of which are set in mo- tion after being struck by the initial falling rock This type ol �October 3, 2017 - Page 22 f ! minor rockfall is common, and based on examination of the runout zone and cliffs above, can be expected to occur every one to three years. This is the type of rockfall which occurred in the reported events of May 1983, January 1986, and September 1987, damaging several structures. Many rockfall events go un- reported unless significant damage to structures occurs. The second type of rockfall is much Less frequent, but of far greater danger and destructive potentiaL It involves massive slab failures of the cliff faces, along joints which liberate large (4S x 6 m) slabs and (2.5 x 1.5 m) limestone boulders, showering them onto the acceleration slopes below. The next rockfall of this mag- nitude will almost certainly result in extensive damage or destruction to structures in the runout zone below. An imprecise preliminary estimate of recurrence intervals for these large slab -failure events, based on examination of the source area and undisturbed rockfall boulders in the runout zone, is on the order of 40 to 100 years. Large boulders set in motion during these events can travel through the runout zone as far as the maximum probable limit. An estimate of the last oc- currence of this type of event, based on the freshest, undisturbed rockfall boulder in the runout zone, and weathering patterns on the cliffs, is on the order of 40 to 60 years ago. Potential Solutions to Rockfall Hazards The feasibility of protective structures and other preventive measures were evaluated during the study. Smaller boulders commonly falling off the lower diff could probably be arrested by protective structures built near the lower acceleration zone on property within the platted sub- division. The structures must be capable of absorbing the ener- gies of one ton boulders traveling at 50 mph, and would probab- ly involve energy absorbing materials held within timber or rock cribbing. Maintenance of the structures would be necessary each time a boulder is stopped, since the energy dissipation will damage or deform that part of the structure involved. It is probably not feasible to build an armoring wall or other type of structure which attempts to arrest the boulders through rigid strength, due to the extremely high momentum rocks gain through the acceleration zone. The unpredictable paths and pat- terns atterns followed by rocks skittering down slope makes it difficult to determine the best places to site the protective structures. One approach would be to construct individual protective struc- tures for each building within the runout zone. Alternatively, a single large structure above the subdivision might provide as much protection and create less overall disturbance to the area. The structure would have to be carefully designed and con- structed to be free draining and to prevent adverse snow or ice accdmulations from forming above the protective barrier. Siting a community type protective structure appears to be feasible if based on the detailed siting studies which would be necessary to determine the most suitable location. In either case, costs for these structures are estimated to be on the order of 0.75 to one million dollars, and could be higher. Unfortunately, these struc- tures would do little to prevent larger boulders or slabs derived through toppling failures from destroying structures in the runout zone. The energies possessed by such slabs or boulders are simply too great to contain within the restricted space avail- able between the source areas and existing residences. REFERENCES Mears, A.I., 1979, Colorado snow -avalanche area studies and guidelines for avalanche -hazard planning: Colorado Geological Survey Special Publication 7,124 p. Robinson, C.S., and Associates, Geological Consultants, 1975, Geologic hazard maps for environmental and land -use plan- ning, Eagle County, Colorado. Rogers, W.P., et al, 1974, Guidelines and criteria for identifi- cation and land -use controls of geologic hazard and mineral resource areas: Colorado Geological Survey Special Publication 6,146 p. Shelton, D.C., 1974, Rockfall: variables which determine the hazard: Unpublished report, Colorado Geological Survey Geologic hazard files, Denver, Colorado. Tweto, Ogden, and Lovering. T.S., 1977, Geology of the Min - turn 15 -minute Quadrangle, Eagle and Summit Counties, Colorado: U.S. Geological Survey Professional Paper 956, 96 p. October 3, 2017 - Page 230 of October 3, 2017 - Page 231 of 111 ROCKFALL MITIGATICO Jonathan L. White Colorado Geological Survey INTRODUCTION Rockfa11 is a geologic hazard that is catastrophic in nature. For the most part it is viewed as a nui- sance by highway maintenance personnel who are required to clean the debris off the roadway and periodically clean out the fallen rocks with- in the roadside ditches. When rockfall occurs in populated areas or areas frequented by people, lethal accidents can occur. In general, rockfall occurs where there is source of rock and a slope. Within the rock mass, discontinuities (bedding planes, joints, fractures, etc.) are locations where rock is prone to move, and ultimately, fail. Depending on the spatial orientation of these planes of weakness, failures occur when the driving forces, those forces that cause movement, exceed the resisting forces. The slope must have a gradient steep enough that rocks, once detached from bedrock, can move and accelerate down the slope by slid- ing, falling, rolling, and/or bouncing. Where the frequency of natural rockfall events are consid- ered unacceptable for an area of proposed or current use, and avoidance is not an option, there are techniques of mitigation that are avail- able to either reduce rockfall rates and prevent rocks from falling, or to protect structures or areas of use from the threat. There have been important technological advancements in rockfall analysis and mitigation techniques in the last several years. They include rockfall simulation software, rock mechanics software, and research and develop- ment in new, innovative mitigation techniques. This paper emphasizes mitigation techniques. There are many factors that influence a selection and design of a mitigation system to reduce or eliminate a rockfall hazard. They include: 1. The rock source (lithology, strength, struc- ture, and weatherability) and expected re- sultant fallen rock geometry (size and shape); 2. Slope geometry (topography); 3. Slope material characteristics (slope surface roughness, softness, whether vegetated or barren); 4. Proximity of the structure requiring protec- tion to source area and rockfall run -out zone; 5. Level of required rockfall protection (the acceptable degree of risk); 6. Cost of the various mitigation options (con- struction, project management, and design); 7. Constructability (mobilization difficulties, equipment access, and other constraints); 8. Future maintenance costs. For any public or private land use proposal, in steep sloping areas, the geologic hazard investigation should initially recognize those physical factors listed above. If rockfall has been identified as a hazard then a detailed rock - fall hazard analysis is warranted. The conclusion of such analyses, in addition to the determina- tion of the factors above, must include: 1. An accurate determination of anticipated risk and frequency of rockfall at the loca- tion of the proposed land use, and; 2. Site specific calculations of the velocities, bounding heights, and impact forces for the range of anticipated rockfall events. Once all physical characteristics and calcu- lated falling rock dynamics are determined then the appropriate engineering and design can be completed for mitigation of the rockfall threat_ ROCKFALL MITIGATION TECHNIQUES The available techniques in effective prevention and mitigation of rockfall, fall into two cate- gories. One is stabilization of the rock mass at the source to prevent or reduce rockfall occur- rences. The other is the acceptance that haz- ardous rockfall will occur, but with the place- ment of protective devices to shield structures, or public areas, from the threat of impact. There is a third category that, while not a form of miti- gation, is a method that can diminish the cata- strophic nature of rockfall. It is rockfall warning and instrumentation systems. Systems, electrical and mechanical, that either will indicate that a rockfall event is imminent, or has just occurred. October 3, 2017 - Page 232 of Stabilization and Reinforcement Techniques that require in-situ or surficial treat- ments of the slope to induce additional stability to the exposed rock mass are termed rock and/or slope stabilization and reinforcement. Stabiliza- tion can be accomplished by any combination of the following: removing unstable rock features, reducing the driving forces that contribute to instability and ultimate failure, and/or increasing the resisting forces (friction or shear strength). 1. Scaling (hand scaling, mechanical scal- ing, and trim blasting). Scaling is the removal of loose and potentially unstable rock from a slope. On slopes of poor rock conditions scaling is generally viewed as a continual maintenance procedure because the loose rock removed exposes the rock underneath to further weathering. 2. Reduce slope grade. Laying a slope back can prevent rocks from falling from a source area. 3. Dewater or drain rock slope to reduce water pore pressures. The installation of drainage holes in rock can reduce the pore pressure in rock fractures—one of the dri- ving forces mentioned above. 4. Rock dowels. Rock dowels are steel rods that are grouted in holes drilled in rock, generally across a joint or fracture in the rock of unfavorable orientation. It is a pas- sive system in which loading or stressing of Figure 1. Rockbolts and dowels. the dowel occurs only if the rock moves (slides) along the joint plane. (See Figure 1.) 5. Rockbolts. Rockbolts are installed much like dowels but are usually loaded or stressed, which imparts a compressive force on the rock. The loading of the steel rod during the installation increases the shear strength of the joint or fracture and pre- vents movement, reinforcing the exposed rock mass. There are wide varieties of rock - bolts, including mechanical, grouted, and binary epoxy resin systems. 6. Steel strapping. Steel strapping, also called mine strapping, is a strip of steel that bridges between offset rockbolts or dowels to support the rock mass between them. 7. Anchored wire mesh or cable nets. Fence wire or, depending on loading criteria, cable nets are draped on a rock slope and anchored to the rock mass by the bearing plates of rock dowels or rock bolts. The anchor pattern is set so that the wire mesh or cable nets are, in continuous contact with the rock face so that there is complete con- finement of the loose rock material. (See Figure 2.) Figure 2. Anchored mesh or nets. �October 3, 2017 - Page 23 f 8. Shotcrete. Shotcrete is the sprayed applica- tion by compressed air of concrete on rock or rocky soil slopes for reinforcement and containment. Shotcrete applications can be strengthened by the addition of nylon or steel fibers to the concrete mixture, or the placement of a wire grid on the rock slope prior to application. Weep holes are usually drilled into the shotcrete to ensure that the contained material is free draining. (See Figure 3.) 9. Buttresses. Buttresses are used where over- hanging or undermined rock features become potentially unstable and require passive restraint. Buttresses can be con- structed from many types of material. For concrete buttresses, rock dowels are gener- ally installed into surrounding competent rock to anchor the buttress in place. (See Figure 4.) 10.Cable lashings. Cable lashing is the wrap- ping of high capacity cables around a potentially unstable rock feature. The cables are then attached to anchors (rock dowels) installed in adjacent competent rock. (See Figure 5.) U.Ground Anchors. Ground anchors are generally used to prevent large, potential landslide -type failures in heavily weathered, fractured rock and rocky soils. Their • installation requires the drilling of deep holes and the grouting of thick bundles of high-strength wire strand, which are attached to large load-bearing panels and then stressed (pulled) to a desired tensional load and locked off. Figure 4. Anchored concrete buttress. Figure 5. Cable lashing. Rockfall Protection Devices When stabilization of rock slopes is not practical and sufficient room exists, protective devices or structures can be constructed to shield areas from rockfall impact. 1. Fences. Rockfall fences come in a variety of styles and capacities. They tend to become less effective and are damaged if not destroyed by larger rockfall events. (See Figure 6.) October 3, 2017 - Page 234 of WEZTALL /MICE AREA Figure 6. Rockfall fence. 2. Ditches. Ditches excavated into slopes can provide excellent rockfall protection. Care is needed in analysis and design to insure that bounding rocks cannot span the ditch width. (See Figure 7.) 3. Impact barriers and walls. Impact barrier and walls can be made from many types of material, from fill mechanically stabilized by geotextiles, rock gabion baskets, timber, steel, concrete, or even haybales. Highway departments commonly use Jersey barriers on roadsides to contain smaller falling rock in the ditch. The inertial systems, able to absorb the forces of momentum of the mov- ing rock, have higher capacities, without costly impact damage, compared to more rigid systems. (See Figure 8.) 4. Earthen berms. Berms are elongated mounds of fill, commonly used in associa- tion with ditches to increase the effective height and catchment of the protection device. (See Figure 7.) 5. Hanging fences, nets, and other attenua- tion devices. In well-defined rockfall chutes in steeper rock slope areas it is possible to anchor cables to span the chute and hang fence mesh, cable netting, or rock attenua- tion elements. Rocks that roll and bounce down the chute impact these devices, which attenuates (reduces) the rock velocity. (See Figure 9.) Figure S. Mechanically stabilized backfill barrier. Figure 7. Rockfall ditch and berm. 51 October 3, 2017 Page 23 Figure 9. Tire impact attenuator. 6. Draped mesh or netting. Draped mesh is similar to the stabilization technique anchored mesh but is only attached to the rock slope at the top. Rocks from the slope are still able to fail but the mesh drape keeps the rock fragment next to the slope where they safely "dribble" out below to a catch- r-rynt ditch or accumulate as small detrital fans. (See Figure 10.) Figure 10. Draped mesh. 7. Rock sheds and tunnels. Rock sheds and tunnels are mentioned here only because they are used mostly for transportation corri- dors. They have little or no application in most types of land use. AVOIDANCE - THE 100 PERCENT SOLUTION There is one more mitigation method that is nei- ther a stabilization/reinforcement system nor pro- tection system. It is strongly recommended at locations where rockfall hazards are very severe, and/or risks very high. Mitigation designs pro- posed in such areas may not afford the necessary level of protection. Bear in mind that no rockfall mitigation is 100 percent guaranteed, even in mild rockfall hazard zones. Avoidance is excel- lent mitigation and must be considered where cir- cumstances warrant. Any professional in rockfall analysis and mitigation (as with any geologic hazard) must, at times, inform developers, plan- ners, and the public that a proposed land use is incompatible with the site conditions. SUGGESTED READING Federal Highway Administration, 1989, Rock slopes: design, excavation, and stabilization: Publication FHWA-TS-89-045, prepared by Golder and Associates, Seattle, Washington, funded by the Federal Highway Adminis- tration, U.S. Department of Transportation: McLean, Virginia, Research, Development, and Technology, Turner-Fairbank Highway Research Center, [373] p. Federal Highway Administration, 1994, Rockfall hazard mitigation methods, participant work- book: Publication FHWA-SA-93-085, pre- pared for the Federal Highway Administra- tion, U.S. Department of Transportation Publication by SNI International Resources, Inc.: Washington, D.C., National Highway Institute (N -II Course 13219), [357] p. Hambley, D.F., ed., 1991, Association of Engineering Geologists, 34th annual meet- ing, Chicago, Illinois, Sept. 29—Oct. 4, 1991, Proceedings, national symposium, highway and railroad slope maintenance: Association of Engineering Geologists, 180 p. Hoek, Evert, and Bray, John, 1981, Rock slope engineering, (rev. 3rd ed.): London, U.K., The Institution of Mining and Metallurgy, 358 p. Pfeiffer, T.J., et al., 1995, Colorado rockfall simu- lation program, version 3.0a: Colorado Department of Transportation Publication CDOTDTD-ED3-CSM-89-2B. Available from: Colorado Geological Survey Miscell- aneous Information Series 39, diskette, 60 p. October 3, 2017 - Page 236 of • • STATE OF COLORADO COLORADO GEOLOGICAL SURVEY Division of Minerals and Geology Department of Natural Resources 1313 Sherman Street, Room 715 Deriver, Colorado 80203 Phone: (303) 866-2611 FAX: (303) 866-2461 March 12, 2002 Mr. Russell Forrest Senior Environmental Planner Town of Vail 75 South Frontage Road Vail, CO 81657 - SU -98-0004 RE: Review of Rockfall Mitigation for Booth Falls Condominiums. Dear Russ: DEPARTMENT AL OF NATUR RESOURCES Bill Owens Governor Greg E. Walcher Executive Director Michael B. Long Division Director Vicki Cowart State Geologist and Director The CGS was requested by you to provide some additional comments on the completed rockfall mitigation at the Booth Creek Condominiums in the Town of Vail. At your earlier request, I inspected the rockfall mitigation structures on October 22, 2001 after construction was completed last fall and sent comments to you in a letter dated November 9, 2001. A question arose concerning any potential impacts to adjacent owners from the construction of the inertial barrier walls designed for rockfall impact. During my site inspection last fall I did not note any way in which these structures would adversely impact adjacent owners, except for a remote possibility to the access road to the Town water tank. There should be sufficient room to stockpile the snow against the foot of the western wall if the water tank road needs plowing for access during the winter. Also the issue of maintenance and inspection of the structures was raised. The mechanically stabilized earth impact walls are basically maintenance -free. One concern I raised last fall was potential for sloughing or slumping of soil into the catchment zone from the bare cut slopes. If not cleaned out, the soil accumulation could effectively reduce the wall height. The cut slopes behind the walls (re -vegetated and stabilized as recommended) should be inspected every spring or after an unusually heavy precipitation event. The barrier walls should also be inspected after any rockfall impacts. Crushed portions of the wall facing after impact should be quickly repaired. Yenter Companies can provide guidance on recommended repair techniques for the wall facing. The only other type of failure of the system that could arise is a bearing failure of the native soils that the impact barrier wall is founded on. If tilting or sagging of portions of the October 3, 2017 - Page 237 of 5 walls is observed, the homeowner's association should inform Yenter Companies and require their staff to inspect the structure. Slight undulations along the length of the walls by differential settlement will not effect the performance of the structures. While an unlikely scenario, adverse tilting of the structures could be more problematic. Inspection of the walls and catchment zone behind should be part of a normal maintenance item of the condominium grounds by the homeowners association. I do not believe this action needs to be conducted by city staff unless distress of the wall parallel to the water tank access road is observed, which could possibly affect the roadway. Again, 1 believe it is very unlikely that this would occur. Enclosed with this letter is a copy of the original rockfall assessment report the CGS prepared after the March 26, 1997 rockfall event. If you have any questions, please contact this office at (303) 866-3551 or e-mail: ionathan.white@state.co.us Sincerely, Jonathan L. White Engineering Geologist October 3, 2017 - Page 238 of COLORADO GI--4;OLOGICAL SURVI--N 1801 19th Street Golden, Colorado 80401 September 19, 2017 Chris Neubecker Planning Manager Community Development Department 75 South Frontage Road Vail, CO 81657 Location: S1/2 SE1/4 Sec. 2, T5S, R8OW of the 6th PM 39.6455, -106.3054 Subject: East Vail Rezoning Rock Fall Study Review - Revised Eagle, CO; CGS Unique No. EA -18-0002 Dear Mr. Neubecker: Karen Berry State Geologist At your request, the Colorado Geological Survey (CGS) has reviewed geologic hazards for an approximately 23.3 acre parcel immediately north of the East Vail I-70 interchange. This letter has been modified from our original correspondence on September 18 to clarify avalanche and debris flow hazards to the subject property and to clarify CGS's recommendations. CGS understands that the applicant is requesting rezoning of the property, which is currently zoned as Two -Family Residential (R), into approximately 5.4 acres of Housing Zone District (H) in the western portion and approximately 17.9 acres of Natural Area Preservation District (NAP) in the eastern portion. For this review, CGS performed an independent desktop geologic hazard evaluation and reviewed the "East Vail Workforce Housing Parcel Rezoning Request" (Mauriello Planning Group, August 17, 2017) and "Rockfall Hazard Study, East Vail Parcel" (Cesare, Inc., June 19, 2017). CGS agrees with Cesare that rockfall, debris flow, snow avalanche, and an existing landslide are potential hazards to development on the subject property. In general, CGS strongly discourages residential development in high hazard areas as avoidance is the only way to ensure complete protection. However, based on the available information, CGS agrees that properly engineered, constructed, and maintained mitigation could reduce exposure of future structures in the proposed Housing Zone District (H) to the hazards described in the Cesare report. If the Town decides to approve the proposed rezoning, CGS recommends requiring additional hazard studies and completion of mitigation designs prior to final Development Plan approval. CGS has the following additional comments. 1) Rockfall Mitigation Based on the information provided, Cesare's findings with regards to rockfall hazards appear to be reasonable. CGS agrees that Cesare's conceptual recommendations for rockfall catchment are appropriate. However, because CGS has not seen any specific development plans showing size or placement of buildings, CGS cannot comment on the potential feasibility or effectiveness of specific mitigation alternatives at this time. If the Town approves rezoning, CGS recommends that the Town require completion of rockfall mitigation design including: proposed barrier location on the property, calculations of anticipated impact forces and heights at the final barrier location, potential for any rocks to overtop the barrier, barrier structural/geotechnical design criteria, and barrier inspection, maintenance, and repair manual, prior to final Development Plan approval to ensure that the proposed mitigation will provide adequate protection and can be maintained to ensure future performance. CGS requests the opportunity to review and comment on any such additional rockfall hazard analysis and/or mitigation design. EA -18-0002 East Vail Rezoning_02.docx. 2:50 PM, 09/19/2017 October 3, 2017 - Page 239 of 5 Chris Neubecker September 19, 2017 Page 2 of 3 2) Existing Landslide Stability of old landslides involves extremely complex interactions of soil/rock strength, groundwater conditions, and external loading. There is no guarantee that a currently -inactive landslide will not reactivate or enlarge in the future, especially if development activities modify the land surface or change groundwater conditions. Any development on the existing landslide discussed by Cesare and delineated on Figure 7 of the Cesare report has the potential to reactivate landslide movement and cause damage to the subject property and/or adjacent properties. The extent, timing, and impacts of any such landslide reactivation would be extremely difficult to predict. Any future site development should avoid cutting or re -grading near the toe or loading the middle or upper surfaces of this landslide to reduce the chances of reactivating landslide movement. CGS agrees that the currently -proposed rezoning of the eastern portion of the site as Natural Area Preservation District is prudent to avoid any future construction on or beneath the existing landslide. 3) Debris Flow Hazards CGS agrees with the "Debris Flow Considerations" discussed on Page 30 of the Cesare report. Based on our desktop review, it is CGS's opinion that the western portion of the site is exposed to potential debris flows, especially beneath the incised drainages highlighted in attached Figure 1. Depending on local conditions, engineered debris -flow mitigation may be possible at the subject property. However, because debris -flow hazards have not been studied at this site, and because CGS has not seen any specific development plans showing size or placement of buildings, CGS cannot comment on the potential feasibility or effectiveness of debris -flow mitigation at this time. If the Town approves rezoning, CGS recommends that the Town require completion of a debris -flow hazard analysis and design of any necessary mitigation (including preparation of an inspection, maintenance, and repair manual) prior to final Development Plan approval to ensure that the proposed mitigation will provide adequate protection and can be maintained to ensure future performance. CGS requests the opportunity to review and comment on any such hazard analysis and/or mitigation design. 4) Avalanche Hazard The subject property is included in snow -avalanche hazard maps for the Vail valley that were initially prepared for a CGS Open -File report in 1975, and were subsequently reproduced in CGS Special Publication 7 "Colorado Snow -Avalanche Area Studies and Guidelines for Avalanche -Hazard Planning". Attached Figure 2 shows the 1975 map for the Vail area, which identifies "small avalanches" along the hillslope to the west of, and possibly including, the western portion of the subject site. As described in the map documentation, small avalanche areas are "not wide enough to be accurately displayed at the mapping scale of 1:24,000, so they are indicated as arrows. Although they appear small at this scale, they can also be very destructive." Because it is no possible to rule out snow avalanche hazards to the subject property at this map scale, and because it does not appear that avalanche hazards have been specifically evaluated for the subject site, CGS recommends that the Town require completion of an avalanche hazard analysis and design of any necessary mitigation prior to final Development Plan approval to ensure that the proposed mitigation will provide adequate protection and can be maintained to ensure future performance. CGS recommends that any such hazard analysis and/or mitigation design be reviewed by the Colorado Avalanche Information Center. 5) Potentially Unstable Slopes Based on our desktop review and the information presented in the Cesare report, the western portion of the site is underlain by potentially unstable slopes. Potentially unstable slopes can be destabilized by site development activities either during or after construction if proper care is not taken. In many cases, hazards posed by potentially unstable slopes can be mitigated by proper pre -construction investigation and planning, engineering design, construction methods, and post -construction site maintenance. If the Town approves rezoning, CGS recommends that the Town require an evaluation of slope stability for any proposed cuts, fills, and structural foundations, including those associated with proposed geologic -hazard mitigation structures, prior to final Development Plan approval to ensure that the proposed mitigation will provide adequate protection and can be maintained to ensure future performance. The evaluation should be performed by a licensed geotechnical EA -18-0002 East Vail Rezoning_02.docx 2:50 PM, 09/19/2017 October 3, 2017 - Page 240 of 5 Chris Neubecker September 19, 2017 Page 3 of 3 engineer or qualified engineering geologist with experience evaluating slope stability conditions and designing slope stabilization structures. The evaluation report should recommend any necessary construction precautions, foundation loading considerations, and/or required slope -stabilization measures. CGS requests the opportunity to review and comment on any such hazard analysis and/or mitigation design. Thank you for the opportunity to review and comment on this project. If you have questions, please contact me by phone at 303-384-2632 or e-mail kemccoy@mines.edu. Sincerely, Kevin McCoy Engineering Geologist EA -18-0002 East Vail Rezoning_02.docx 2:50 PM, 09/19/2017 October 3, 2017 - Page 241 of 5 LiDAR-Based Slope Map Color -Coded to Highlight Debris Flow Areas contaur_141t slope_degree 45 deg (> 144%)1!. Steep 24-45 deg (45 - 144%) DF Intitiation 15-24 deg (27 -45 ) Inititatian and DF Transport 11:1- 15 deg (13 - 27%) DF Levee Depa sitian 4- 1t}deg (7-18%)D F Fan Deposition <4 deg (< 7 %) DF Fan and Flood Feet 0 250 500 1,000 I Notes. 1 - Color coding shown on this slope map is based on generalized literature values for debris -flow initiation. transport_ and deposition zones and is not specificallycalibrated for local conditions_ 2 - Slopes steeper than 45 degrees are generally more likely to be rockfall sources than debris flow sources and have therefore been ignored. 3 - This map was prepared for informational purposes only. It is not intended as a hazard map and it should not be used to assign specific hazard or riskto any site. 4 - This map is not a substitute for a site-specific engieering geologic investigation and should not be use@q64 f eR9A err Mr r5 4a the basis for land -use planning decisions 060 000 6 - FEET 5S-'r.'r' � t Boundary of Study Area SNOW AVALANCHE HAZARD ZONES of the VAIL AREA, EAGLE CO., COLO. mpround Prepared by Arthur I. Mears for the Colorado Geological Survey October 3, 2017 - Page 243 of 504 Figure 2 Vail Resorts - East Vail Rezoning - PEC DPP DP:rUfJJ,rD JJJ\JJ 2JJ'J October 3, 201JPaW2 £ 4 VA L Rezoning Application Request PPO IfUJ`JJIr'1 r DF} PJE! J Ji`iF CURRENT ZONING TWO-FAMILY RESIDENTIAL (H) DISTRICT — 23.3 ACRES Permitted Uses — Single -Family Residential Dwellings Two -Family Residential Dwellings PROPOSED ZONING HOUSING (H) DISTRICT — 5.4 ACRES Permitted Uses — Deed Restricted Housing NATURAL AREA PRESERVHrION nimr- DISTRICT — 17.9 ACRES Permitted Uses — Nature Preserves Town of Vail 1 Community Development Department 1 10/03/17 October 3, 2017 - Page 245 of 504 2 Context of Vail Resorts Parcel East Vail Workforce Housing Parcel Rezoning Map Indicating the Existing and Proposed Zone District Boundaries Proposed Zoning: Horsing Zone District Proposed Zoning: Natural Area Preservation District Subject parcel to be rezoned, currently zoned Two Family Residential The Falls at Veil Town of Vail 1 Community Development Department 1 10/03/17 August 17. 2017 October 3, 2017 - Page 246 of 504 3 Fundamental Question to be Answered 1_1)PP O IrJJ`JJIr'1 FDF PJE! J Ji`JF!J-� Q: IS THIS PARCEL SUITABLE AND COMPATIBLE FOR BOTH RESIDENTIAL DEVELOPMENT (I.E. EMPLOYEE HOUSING) AND PRESERVATION AND PROTECTION? • Privately owned, undeveloped vacant land • Not Open Space • Served by existing roads, utilities and transit system • Adjoined by residential development Town of Vail 1 Community Development Department 1 10/03/17 October 3, 2017 - Page 247 of 504 4 Role of Town Council DPP O IrJJ`JJIr'1 FDF PJE! J J_HPLtf • Review recommendation of Planning & Environmental Commission • Review proposed rezoning based on 8 criteria in Town Code • How well does the application respond to these 8 criteria? • Approval, • Approval with Modifications, or • Denial. Town of Vail 1 Community Development Department 1 10/03/17 October 3, 2017 - Page 248 of 504 5 Master Plan vs. Zoning DPP O lfUj`JJIr'1 r DF PJE! J Ji`JFJ-r Master Plan / Comprehensive Plan — A vision for the future. A guide or framework for decision making. Non regulatory. Land Use Plan — A recommendation of land uses consistent with the town's development objectives Zoning — Current permitted land uses. A tool to implement the Land Use Plan & Comprehensive Plan. Town of Vail 1 Community Development Department 1 10/03/17 October 3, 2017 - Page 249 of 504 6 Development Plan DPP O lfUj`JJIr'1 r DF PJE! J Ji`JFJ-r • Reviewed by the PEC at a public hearing • Development standards determined by PEC • Lot area and site dimensions • Building height • Density — number of units/total amount of residential square footage • Environmental Impact Report Town of Vail 1 Community Development Department 1 10/03/17 October 3, 2017 - Page 250 of 504 7 Timeline of Public Process 1_1)PP O IrJJ`JJIr'1 FDF PJE! J Ji`JF!J-� Additional public process shall include the following: 1. Town Council — 2nd Reading of Ordinance (Rezoning) 10/03/17 2. PEC — Development Plan Application - TBD 3. Design Review Board — Compliance with design guidelines - TBD Town of Vail 1 Community Development Department 1 10/03/17 October 3, 2017 - Page 251 of 504 8 Fundamental Question to be Answered DF F O lfUj`JJIr'1 r DF PJE! J Ji`JF!J-� Q: IS THIS PARCEL SUITABLE AND COMPATIBLE FOR BOTH RESIDENTIAL DEVELOPMENT (I.E. EMPLOYEE HOUSING) AND PRESERVATION AND PROTECTION? Proposed Zoning: Housing Zone District Proposed Zoning: Natural Area Preservation District Subject parcel 10 be rezoned, currently zoned Two Family Residential sn acres ►: r The Falls at Vail Town of Vail 1 Community Development Department 1 10/03/17 August 17, 2017 October 3, 2017 - Page 252 of 504 9 East Vail Workforce Housing Parcel Rezoning Request Submitted to the Town of Vail: August 14, 2017 Revised August 17, 2107 Mauriello Planning Group VAIL R ESORTS EXPERIENCE OF A LIFETIME October 3, 2017 - Page 253 of 5 Introduction Vail Resorts, represented by Mauriello Planning Group, is requesting a rezoning for the property located just to the north of the East Vail 1-70 interchange. The property is approximately 23 acres in size with only about 6 acres that can appropriately accommodate development based on the existing grades of the property and steepness of the slope. The existing zoning of the property is Two -Family Residential (R) zone district. The property is proposed to be zoned Housing Zone District (H) on the western 5.4 acres of the site, and Natural Area Preservation District (NAP) on the eastern 17.9 acres of the site. The property was annexed in 1974 and zoned R in the early 1980s. The portion of the site identified for NAP is the steeper and more sensitive portion of the property. The NAP district is the Town's most restrictive zone district which is intended to protect lands in their natural state. The purpose of the NAP zone district is: Photo of a portion of the site. The natural area preservation district is designed to provide areas which, because of their environmentally sensitive nature or natural beauty, shall be protected from encroachment by any building or other improvement, other than those listed in section 12-8C-2 of this article. The natural area preservation district is intended to ensure that designated lands remain in their natural state, including reclaimed areas, by protecting such areas from development and preserving open space. The natural area preservation district includes lands having valuable wildlife habitat, exceptional aesthetic or flood control value, wetlands, riparian areas and areas with significant environmental constraints. Protecting sensitive natural areas is important for maintaining water quality and aquatic habitat, preserving wildlife habitat, flood control, protecting view corridors, minimizing the risk from hazard areas, and protecting the natural character of Vail which is so vital to the town's tourist economy. The intent shall not preclude improvement of the natural environment by the removal of noxious weeds, deadfall where necessary to protect public safety or similar compatible improvements. The portion of the site designated for the Housing zone district has more gentle slopes that would support the development of residential structures. The H zone district was adopted by the Town in 2001 as a vehicle to encourage the development of employee or workforce housing in Vail. Once zoned H, the property can only be developed in support of deed restricted employee housing. The 2 of 13 October 3, 2017 - Page 254 of 5 applicant's intent is to partner in the future with a developer to pursue deed restricted seasonal and other workforce housing, a large portion of which would be leased by Vail Resorts. The purpose of the Housing zone district is: The housing district is intended to provide adequate sites for employee housing which, because of the nature and characteristics of employee housing, cannot be adequately regulated by the development standards prescribed for other residential zone districts. It is necessary in this zone district to provide development standards specifically prescribed for each development proposal or project to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. Certain nonresidential uses are allowed as conditional uses, which are intended to be incidental and secondary to the residential uses of the district. The housing district is intended to ensure that employee housing permitted in the zone district is appropriately located and designed to meet the needs of residents of Vail, to harmonize with surrounding uses, and to ensure adequate light, air, open spaces, and other amenities appropriate to the allowed types of uses. No plans have been developed at this time. Once the zoning is established, any development plan submitted to the Town will need to stand on its own, comply with the Town's regulations, including the submittal of an environmental impact report to evaluate the proposed plan in relationship to environmental factors such as wildlife, rockfall mitigation, wetlands, vegetation, etc. rFVmu 3-27 B. 1 JZWllx�M CAP r568.04'3CE NGORLENT ro CJ11PEP PRO; MTV Proposed Zoning AREA cr 15 FIVE: T mom '(d 11.7.51' rl{UruS_II LU 1 i. MSPS +/- PROPOSED 21 INC HOUSING ;r) psIl' 1 119'34"E 225357 N 7R Ti IN: 5112 5(I24 2E9•I4x 2 Housing Zone District 1.▪ 42 �FWAO 3.35' BWJ� ALURAN11R G4P mown 525' Fl LI Al IILIRIll1 CAS, m,CT A 17.3 ACRES 4 /- .ROPCRFEI !CA NF; R RRAL nREA PRE$E;VRT10N (MAP) 015171C1 wpm Natural Area Preservation District FF( Tl11.1.1 HMICFS alp NO. 140521 1'S- FOREST SERNI[E "—FOUND 125• ALUM CAP 3LM 19R1-A211S. BASS {F EEARINfS 5b9i3'C 132357• ,EA.WAWD) • F0U'I2 :.2 BLk �A_u NIry11N CAN 3 of 13 October 3, 2017 - Page 255 of 5 Site Analysis Property: East Peak, unplatted. Located just to the north of the East Vail interchange Lot Area: 23.3 acres Zoning: Two -Family Residential Proposed Zoning: Housing Zone District (5.4 acres) / Natural Area Preservation District (17.9 acres) Hazards: High Severity Rockfall, Slopes in Excess of 40% As indicated in the geohazard report that was completed by Cesare, Inc, and recognizing that there is evidence of rockfall events on the property, the report does recommend rockfall remediation, stating: Based on the CRSP analysis results and existing rockfall mitigation structures on the neighboring site to the west, a rockfall barrier or wall at last 12 feet in height is recommended. Based on site conditions, including such aspects as slope angle and property boundaries, a rigid wall system would be more ideal than a flexible fence or berm/basin. In reviewing any landslide considerations for the property, the report states: Based on the lack of evidence of recent landslide movement...Cesare does not recommend monitoring of the landslide at this time. Slope stability should be a primary consideration if ground modifications and development are planned in or near the landslide mass. The geohazard report also recommends that debris flow hazard potential be considered in future development stages. Rockfall Map High Severity Rockfall Medium Severity Rockfall P Tkir Greek nHs riorrve0y Ft)) .fl Var!; October 3, 2017 - Page 256 of 5 Steep Slopes Map IT-ez Rizatz569e grabs vat 4,4414 t104 � ti YRr ) 4 1 a 5 of 13 October 3, 2017 - Page 257 of 5 Criteria for Review Section 12-3-7: AMENDMENT, of the Vail Town Code, provides the criteria for review of a zone district boundary amendment. The following section includes the criteria, along with an analysis of the compliance of the proposal with the criteria. (1) The extent to which the zone district amendment is consistent with all the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and Applicant Analysis: The property is governed by the Vail Land Use Plan. In addition, there is specific discussion of this property in the Comprehensive Open Lands Plan. Other applicable plans include the Vail 20/20 Plan and the Housing Strategic Plan, all of which are described below: • Vail Land Use Plan The adopted map of the Vail Land Use Plan shows a designation of "Open Space" for the property. The Open Space designation is defined as follows: LAND USE DESIGNATIONS • HiIIs -w RRRId Rntial LA l ra'lsitlo'1 Area —I Lew Density Resicential = Public Semi -Pit is r i iI I m []enmity I irtsirlrntial H SR Ease - Hiyfi Density Reside! Park I Reser! Accommodations and Services = Open Space MI Corrnnur Ii ty orr UH 1 1 Not Designated = Village Mestcr Plan ' Ski Petal Lionsklead Redevelopment MaSDer Plan Gore Creek = CommunityCnmriarcial A/Town Boundary Passive recreation areas such as greenbelts, stream corridors and drainage ways are the types of areas in this category. Hillsides which were classified as undevelopable due to high hazards and slopes over 40% are also included in this area. These hillside areas would still be allowed types of development permitted by existing zoning, such as one unit per 35 acres, for areas in agricultural zoning. Also, permitted in this area would be institutional / public uses. 6 of 13 October 3, 2017 - Page 258 of 5 This property was likely included in this category due to the confusion regarding ownership, in addition to steep slopes and high rockfall hazard. At the time of the adoption of the Vail Land Use Plan the zoning and private ownership status of the property was not clear. The proposal includes a zoning of Housing Zone District on the more buildable portion of the property, while the remainder of the site which is generally slopes in excess of 40% will be zoned Natural Area Preservation, which precludes development on the site. This would keep with the intent of the land use designation, while providing a developable site for employee housing under the Housing Zone District in an area that is currently impacted by the presence of 1-70 and the North Frontage Road. • Comprehensive Open Lands Plan At the time of adoption of the Comprehensive Open Lands Plan, this property was thought to be owned by CDOT. It is identified as Parcel 36. The plan indicates that the existing zoning of the property is Two -Family Residential, and its open space objective is "environmental protection" with a proposed use of "open space" and as a "high" priority. The map designation is shown below: With the steeper portions of the site proposed to be zoned NAP, and only the flatter, more developable areas proposed to be zoned H, the intent of the Comprehensive Open Lands Plan is met, while simultaneous helping to meet the Town's goals of providing more employee housing within the Town boundaries. Clearly had the property be known to be in private ownership, the recommendations of this plan would have been different to avoid the taking of private development rights. • Vail 20/20 Plan The Vail 20/20 Plan provides the following goals: Parcel 35: Parcels ('-2. C.-3. 6-4 and Ci -5 Low priority LOA parcels TOV acquire Front C.S. ro:cst Service. Then TOV should trade these parcels to C LX)T for parcel 36 (which is now owned by CDOE. ;Fsrcel36K Unplatvd 1 and_Northof East vail Interchange High priority; TOV acquire development rights for open spare use or trtxie parcel (8) 35 for parcel 36. Has potential for development. Provide for enough deed -restricted housing for at least 30 percent of the workforce through policies, regulations and publicly initiated development. The Town of Vail recognizes the need for housing as infrastructure that promotes community, reduces transit needs and keeps more employees living in the town, and will provide for enough deed -restricted housing for at least 30 percent of the workforce through policies, regulations and publicly initiated development. The proposed zoning of Housing on the buildable area of the site helps to further the goal of the Town of Vail to provide deed -restricted housing for 30% of the workforce. This property creates an exciting 7 of 13 October 3, 2017 - Page 259 of 5 opportunity to create new housing stock, while still protecting the steeper hillside from development by zoning the steep portions NAP. • Employee Housing Strategic Plan The Employee Housing Strategic Plan outlines the Town of Vail's goals and policies to ensure employee housing. It provides the following objectives: •• Actively address affordable housing for Vail workers to ensure that the community remains competitive in economic terms. ••• Increase and maintain deed -restricted housing within the Town to encourage the efficient use of resources by placing employees closer to their place of work. The proposed zoning will allow for the creation of new deed -restricted employee housing units within the Town of Vail, allowing Vail to remain economically competitive in attracting and maintaining a quality workforce. The proposal is consistent with the goals and objectives of the various Town of Vail planning documents and helps to further one of Vail's critical needs: creating employee housing within the Town of Vail boundaries to ensure that Vail remains economically competitive. (2) The extent to which the zone district amendment is suitable with the existing and potential land uses on the site and existing and potential surrounding land uses as set out in the town's adopted planning documents; and Applicant Analysis: Though the site is visible from the East Vail 1-70 interchange, it is relatively isolated from other uses in the vicinity. The only directly adjacent residential property is the Falls at Vail (formerly Pitkin Creek Townhomes). This property is zoned Residential Cluster and the land use designation is "Medium Density Residential." The Falls at Vail consists of 23 townhouses constructed in the early 1980s and three of the units are deed -restricted as employee housing units, based on the Town of Vail GIS data. Permitted uses allowed by the RC zone district are primarily residential uses, including EHUs, multiple - family, single family and duplex units. Some limited commercial uses are allowed by conditional use in the RC zone district. These residential uses are separated from any developable areas by the large tract proposed for NAP zoning. The uses allowed by the H zone district are similar to those listed in RC, though EHUs are the only permitted residential use in the H zone district. Free-market dwelling units are allowed by conditional use and are limited to 30% of the GRFA constructed on the site. Similarly, limited commercial uses are allowed by conditional use, but generally only to serve the residential uses of the site. The property to the north is outside Town boundaries and is United States Forest Service land, and Town of Vail open space is located across the Interstate and Frontage Roads. There are a few 8 of 13 October 3, 2017 - Page 260 of 5 residential properties far to the south of the property, across the Interstate and Frontage Roads, within the Bighorn/East Vail neighborhoods. The Booth Falls neighborhood is located relatively far to the west of the property. ...I .I neighborho The proposed zone district amendment is suitable with the existing and potential uses on surrounding properties. (3) The extent to which the zone district amendment presents a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives; and Applicant Analysis: The proposal to rezone the property to H and NAP furthers two major development objectives: •, Provision of employee housing + Protection of environmentally sensitive land It is rare that these two often-times competing objectives can come together in one project. The proposal creates an opportunity for employee housing on a small portion of the more developable portion of the property, while protecting the remainder by precluding development. That these two 9 of 13 October 3, 2017 - Page 261 of 5 objectives can meet on this privately -owned property within Town of Vail boundaries, creates a unique opportunity to create a harmonious relationship among land uses. As a result, the proposal is consistent with this criterion. (4) The extent to which the zone district amendment provides for the growth of an orderly viable community and does not constitute spot zoning as the amendment serves the best interests of the community as a whole; and Applicant Analysis: The proposed zone district amendment provides for the growth of an orderly viable community by establishing a site for employee housing within the Town of Vail boundaries, close to existing services and transportation, while simultaneously protecting the environmentally sensitive portion of the site. Employee housing is key to ensuring that the Town of Vail remain economically viable and competitive, while protecting the environmentally sensitive lands that have created a place worth living in. This does not constitute spot zoning, as both zone districts help further these goals and because the entire property is already zoned for residential uses. As a result, the proposed amendment serves the best interest of the community. (5) The extent to which the zone district amendment results in adverse or beneficial impacts on the natural environment, including, but not limited to, water quality, air quality, noise, vegetation, riparian corridors, hillsides and other desirable natural features; and Applicant Analysis: The proposed zone district amendment proposes to rezone a property currently zoned as R zone district to H zone district and NAP zone district allows for the development of the portion of the site that is considered buildable, while protecting the majority of the site in its natural state as undevelopable. This allows for a project that can protect the natural environment, including the steep hillsides in excess of 40%. As part of this submittal, a wildlife report and geohazard report have been included. The wildlife report, by Rick Thompson of Western Ecosystems, Inc., evaluated the potential development site (portion zoned H) to analysis the impacts to local wildlife populations. The report identifies that based on CPW mapping, bighorn sheep and elk are of specific concern for the site. With regard to bighorn sheep, the report states: The relatively small potential East Peak development would result in a further loss of winter range, but its location in an area whose habitat effectiveness has been reduced by existing human disturbance and development should not result in any measurable change in habitat use or herd size. In the review of the impacts on the elk population, the report states: 10 of 13 October 3, 2017 - Page 262 of 5 Similar to sheep, the relatively small potential East Peak development would result in a further loss of winter range, but its location in an area by existing human disturbance and development should not result in any measurable change in habitat use or herd size. Approximately 75% of the parcel would remain available for continued elk use. The geohazard report was completed by Cesare, Inc, and was prepared in accordance with the Town of Vail hazard regulations and mapping. The report focuses on rockfall and landslide hazards on the site. Recognizing that there is evidence of rockfall events on the property, the report does recommend rockfall remediation, stating: Based on the CRSP analysis results and existing rockfall mitigation structures on the neighboring site to the west, a rockfall barrier or wall at least12 feet in height is recommended. Based on site conditions, including such aspects as slope angle and property boundaries, a rigid wall system would be more ideal than a flexible fence or berm/basin. whose habitat effectiveness has been reduced Booth Falls rockfall mitigation berm In reviewing any landslide considerations for the property, the report states: Based on the lack of evidence of recent landslide movement...Cesare does not recommend monitoring of the landslide at this time. Slope stability should be a primary consideration if ground modifications and development are planned in or near the landslide mass. The geohazard report also recommends that debris flow hazard potential be considered in future development stages. Because the entirety of the site is currently zoned for residential development, the proposed zoning amendment to limit development to the eastern portion of the site, with the majority of the property zoned to preclude development, the proposed zoning amendment results in a net beneficial impact to the natural environment and complies with this criterion. (6) The extent to which the zone district amendment is consistent with the purpose statement of the proposed zone district; and Applicant Analysis: Section 12-61-1 provides the purpose of the H zone district: 11 of 13 October 3, 2017 - Page 263 of 5 The housing district is intended to provide adequate sites for employee housing which, because of the nature and characteristics of employee housing, cannot be adequately regulated by the development standards prescribed for other residential zone districts. It is necessary in this zone district to provide development standards specifically prescribed for each development proposal or project to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. Certain nonresidential uses are allowed as conditional uses, which are intended to be incidental and secondary to the residential uses of the district. The housing district is intended to ensure that employee housing permitted in the zone district is appropriately located and designed to meet the needs of residents of Vail, to harmonize with surrounding uses, and to ensure adequate light, air, open spaces, and other amenities appropriate to the allowed types of uses. The western portion of the site is proposed to be zoned H, which creates a unique opportunity for employee housing, in furtherance of the goal of the Town of Vail to provide deed -restricted housing for 30% of the workforce. This site is within the Town of Vail boundaries, adjacent to established transportation routes, including a Town of Vail transit stop and in close proximity to the recreation path. The H zone district allows the Planning and Environmental Commission to set most development standards, creating flexibility to create a housing project that is suitable to the individual site. As a result, the proposed zone district amendment is consistent with the purpose statement of the H zone district. Section 12-8C-1 provides the purpose of the NAP zone district: The natural area preservation district is designed to provide areas which, because of their environmentally sensitive nature or natural beauty, shall be protected from encroachment by any building or other improvement, other than those listed in section 12-8C-2 of this article. The natural area preservation district is intended to ensure that designated lands remain in their natural state, including reclaimed areas, by protecting such areas from development and preserving open space. The natural area preservation district includes lands having valuable wildlife habitat, exceptional aesthetic or flood control value, wetlands, riparian areas and areas with significant environmental constraints. Protecting sensitive natural areas is important for maintaining water quality and aquatic habitat, preserving wildlife habitat, flood control, protecting view corridors, minimizing the risk from hazard areas, and protecting the natural character of Vail which is so vital to the town's tourist economy. The intent shall not preclude improvement of the natural environment by the removal of noxious weeds, deadfall where necessary to protect public safety or similar compatible improvements. The majority of the site, including the areas of 40% slopes, will be zoned NAP. This allows for the land area that is environmentally sensitive to be preserved as open space with no development to occur in this area. This helps to preserve wildlife habitat and protects the natural character of Vail. As a result, the proposed zone district amendment is consistent with the purpose statement of the NAP zone district. 12 of 13 October 3, 2017 - Page 264 of 5 (7) The extent to which the zone district amendment demonstrates how conditions have changed since the zoning designation of the subject property was adopted and is no longer appropriate; and Applicant Analysis: Though there has been confusion about both the zoning and the ownership of the property, the current zoning of the property is the R zone district and the property is owned by Vail Resorts. The R zone district would generally permit low-density residential development. Recognizing that the residential needs of the Town have changed dramatically since the late 1970s (when the R zone district was applied), the new zoning of H and NAP allows for the development of employee housing on the more developable area of the site, and protecting the remainder of the site as open space. As a result, the proposal is consistent with this criterion. (8) Such other factors and criteria as the commission and/or council deem applicable to the proposed rezoning. Applicant Analysis: Any other factors can be addressed as necessary. 13 of 13 October 3, 2017 - Page 265 of 5 COLORADO Parks and Wildlife Department of Natural Resources Northwest Regional Service Center 711 Independent Ave. Grand Junction, CO 81505 Town of Vail Chris Neubecker, Planning Manager Community Development Department 75 South Frontage Road Vail, CO 81657 RE: CPW Comments for the Consultant's Wildlife Report for the Proposed Vail Resort Employee Housing Project Dear Mr. Neubecker: Thank you for the opportunity to review and provide comments on the wildlife report provided to the Town of Vail regarding Employee Housing Project located at Booth Falls Road. Colorado Parks and Wildlife (CPW) has a statutory responsibility to manage all wildlife species in Colorado. This responsibility is embraced through CPW's mission to perpetuate the wildlife resources of Colorado and to provide sustainable outdoor recreation opportunities that educate and inspire future generations. One way we fulfill this mission is to respond to requests for comments on wildlife impact reports and land use actions such as this housing development proposal. CPW has reviewed the wildlife report prepared by the consultant for Vail Resorts and we offer the following comments for your review. We want to emphasize the importance of this area for wintering bighorn sheep. Based on the information we have reviewed, it is our understanding that approximately less than six acres of the 22 acre parcel will be developed for housing with the remaining acreage being permanently restricted from further development. CPW appreciates the Town of Vail and Vail Resorts offering this combination of development and wildlife habitat conservation. As we understand the initial step of this development project is a rezone request, because a rezone action does not directly impact wildlife or wildlife habitats CPW does not provide technical wildlife comments. However, should the project move forward CPW is open and willing work closely with Vail planning staff to develop site specific avoidance, minimization and mitigation measures for impacts to wildlife. CPW appreciates the opportunity to coordinate with the Town of Vail and Vail Resorts on the proposal and the consultant's wildlife report. We are available to provide technical support and recommendations as the project moves forward. If you have any questions, please contact CPW District Wildlife Manager, Bill Andree at 970-328-6563. Bob D. Broscheid, Director, Colorado Parks and Wildlife • Parks and Wildlife Commission: Robert W. Bray • Marie Haskett • Came Hauser John Howard, Vice -Chair • Marvin McDaniel • Dale Pizel • Jim Spehar • James Vigil • Dean Wingfield • Michelle Zimmerman, Secretary • Alex Zipp .of 0 ( Tg) 1876 - October 3, 2017 - Page 266 of 5 Sincere erry Will Area W. life Manager Cc JT. Romatzke, NW Regional Manager Dean Riggs, Deputy NW Regional Manager Taylor Elm, Land Use Specialist Fite. October 3, 2017 - Page 267 of 5 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Ordinance No. 12, Series of 2017, Second Reading, an Ordinance Amending Section 12-23-2, Employee Generation and Mitigation Rates, Vail Town Code to Amend Table 23- 1, Employee Generation Rates by Type of Construction Use, and to Amend the Definition of Nexus Study in Section 12-2-2, Definitions, Vail Town Code PRESENTER(S): Chris Neubecker, Planning Manager ACTION REQUESTED OF COUNCIL: The Town Council shall approve, approve with modifications, or deny Ordinance No. 12, Series of 2017, upon second reading. BACKGROUND: The 2006 Vail Employer Survey Summary of Results (Nexus Study) must be updated regularly to remain effective and relevant to ensure an accurate reflection of the current and future employee housing needs resulting from new development and redevelopment in the town. The Nexus Study is used by the Town of Vail in administering commercial linkage requirements for development within the Town of Vail. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council open the public hearing and take testimony on the proposed ordinance. ATTACHMENTS: Description PEC17-0033 Employe Housing Commercial Linkage - Staff Memo Attachment A - Ordinance 12, Series of 2017 - Employe Housing Commercial Linkage Attachment B - Staff Memo to Planning and Environmental Commission August 28, 2017 Attachment C - Results of PEC Meeting August 28, 2017 Attachment D - 2016 Vail Employer Survey, Summary of Results Attachment E - Letter from Vail Local Housing Authority October 3, 2017 - Page 268 of 5 TOWN OF VAIL. Memorandum To: Vail Town Council From Community Development Department Date: October 3, 2017 Subject: Second reading of Ordinance No. 12, Series of 2017, an ordinance amending Section 12-23-2, Employee Generation and Mitigation Rates, Vail Town Code, to amend Table 23-1, Employee Generation Rates by Type of Commercial Use, and to amend the definition of Nexus Study in Section 12-2-2, definitions, Vail Town Code, and setting forth details in regard thereto. (PEC17-0033) Applicant: Town of Vail, represented by Lynne Campbell, Housing Coordinator Planner: Chris Neubecker I. SUMMARY The applicant, Town of Vail, represented by Lynne Campbell, Housing Coordinator, is requesting a second reading of Ordinance No. 12, Series of 2017 for a Prescribed Regulations Amendment to amend Section 12-23-2, Employee Generation and Mitigation Rates, Vail Town Code, to amend Table 23-1, Employee Generation Rates by Type of Commercial Use, and to amend the definition of Nexus Study in Section 12- 2-2, definitions, Vail Town Code. These amendments are necessary to update the 2006 Vail Employer Survey Summary of Results (Nexus Study — Attachment D) in order to remain effective and relevant. This ordinance would amend Table 23-1, which identifies the employee generation rates for various types of commercial uses within the Town. The ordinance will also amend the definition of Nexus Study to specifically identify the 2016 Vail Employer Survey, Summary of Results" dated February 2017, prepared for the Town of Vail by RRC Associates as the Town's Nexus Study for the purposes of these employee generation rates. This update is necessary because the last time this study was updated was in 2006, and the Vail Town Code recommends updating the Nexus Study report every five (5) years, or more often if deemed necessary by Town Council. On August 28, 2017 the Planning and Environmental Commission (PEC) voted 4-3 (Rediker, Gillette and Perez opposed) recommended the Vail Town Council approve Ordinance No. 12, Series of 2017. This recommendation was based upon the review of the criteria outlined in Section V of the August 28, 2017 memorandum to the Planning and Environmental Commission, and the evidence and testimony presented. October 3, 2017 - Page 269 of 5 On September 19, 2017 the Town Council voted 6-1 (Foley opposed) to approved Ordinance No. 12 on first reading. II. BACKGROUND The purpose of the chapter on Commercial Linkage is to ensure that new commercial development and redevelopment in the town provide for a reasonable amount of employee housing (20%) to mitigate the impact of the increased need for employee housing caused by commercial development and redevelopment. The employee generation rates are used to quantify the impacts of various types of commercial land uses on the demand for employee housing. These employee generation rates provide a policy that is fair, consistent, understandable, predictable and easily calculated. The proposed changes are supported by the following reasons: • There is a substantial, direct and rational connection between the need for housing of employees generated by new development and redevelopment and the requirements for the provision of employee housing. • It is the Town Council's goal to provide housing for at least twenty percent (20%) of the net new employees generated from residential and commercial development in the Town of Vail through the Commercial Linkage and Inclusionary Zoning policies. • On April 3, 2007, the Town Council adopted Chapter 23, Commercial Linkage and Chapter 24, Inclusionary Zoning, Vail Town Code, for the purpose of requiring new development and redevelopment to provide a reasonable and appropriate percentage of new employee housing, which has a rational nexus to new job creation. • The last time that the Nexus Study was updated was in 2006. More than 11 years have passed since the last study, and more recent data must be considered. The Nexus Study needs to be updated every five (5) years, or more often if deemed necessary by the Town Council. • The Vail Local Housing Authority discussed this 2016 Vail Employer Survey Summary of Results, February 2017 (Nexus Study) at their meeting on July 25, 2017 and again on August 22, 2017, and has forwarded its recommendation to update the Commercial Linkage regulations. III. PROPOSED TEXT AMENDMENT LANGUAGE The proposed amendments include changing the chart in Section 12-23-2: Employee Generation and Mitigation Rates, Vail Town Code, as well as amending the definition of Nexus Study. (Language proposed for removal is shown as strikethrough. Language proposed to be added is shown in bold.) Town of Vail Page 2 October 3, 2017 - Page 270 of 5 12-2-2: Definitions of Words and Terms NEXUS STUDY: A report, prepared at the request of the town council, updated at least every future employee housing needs resulting from new development and redevelopment in the town. The "2016 Vail Employer Survey, Summary of Results" dated February 2017, prepared for the Town of Vail by RRC Associates, and on file with the office of the town clerk, analyzing the current and future employee housing needs resulting from new development and redevelopment in the town. Table 23-1: Employee Generation Rates by Types of Commercial Use Types of Use Existing Pro • osed RRC Merged Database Accommodation unit / limited service lodge unit 0.7 employee per net new units 0.6 employee per net new units (-0.1) 0.7 employee per net new units Business office and professional office (including real estate and property management office) 3.2 employees per 1,000 feet of new net floor area 3.2 employees per 1,000 feet of new net floor area 3.1 employees per 1,000 feet of new net floor area Conference facility 0.8 employee per 1,000 feet of new net floor area 0.8 employee per 1,000 feet of new net floor area No data Eating and drinking establishment 6.75 employee per 1,000 feet of new net floor area 10.2 employees per 1,000 feet of new net floor area (+3.45) 7.8 employees per 1,000 feet of new net floor area Health club 0.96 employee per 1,000 feet of new net floor area 0.96 employee per 1,000 feet of new net floor area No data Real estate office 5.1 employee per 1,000 feet of new net floor area 5.1 employee 1,000 No data per feet of new net floor area Retail store / personal service / repair shop 2.4 employee per 1,000 feet of new net floor area 2.4 employee per 1,000 feet of new net floor area 3.0 employee per 1,000 feet of new net floor area Spa 2.1 employee per 1,000 feet of new net floor area 2.1 employee per 1,000 feet of new net floor area No data IV. ACTION REQUESTED OF THE TOWN COUNCIL Should the Vail Town Council choose to approve Ordinance No. 12, Series of 2017 upon second reading, the Planning and Environmental Commission recommends the Council passes the following motion: "The Vail Town Council approves, on second reading, Ordinance No. 12, Series of 2017, an ordinance amending Section 12-23-2, Employee Generation and Mitigation Rates, Vail Town Code, to amend Table 23-1, Employee Generation Rates by Type of Commercial Use, and to amend the definition of Nexus Study in Town of Vail Page 3 October 3, 2017 - Page 271 of 5 Section 12-2-2, definitions, Vail Town Code, and setting forth details in regard thereto." Should the Vail Town Council choose to approve Ordinance No. 12, Series of 2017 the Community Development Department recommends the Council makes the following findings: "Based upon the review of the criteria outlined in Section V of the Staff memorandum to the Planning and Environmental Commission dated August 28, 2017, and the evidence and testimony presented, the Vail Town Council finds: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and compatible with the development objectives of the town; and 2. That the amendment furthers the general and specific purposes of the sign regulations; and 3. That the amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. V. ATTACHMENTS A. Ordinance No. 12, Series of 2017 B. PEC Memorandum, dated August 28, 2017, with attachments C. August 28, 2017 PEC meeting results D. 2016 Vail Employer Survey, Summary of Results, February 2017 E. Letter from Vail Local Housing Authority, August 14, 2017 Town of Vail Page 4 October 3, 2017 - Page 272 of 5 ORDINANCE NO. 12 SERIES OF 2017 AN ORDINANCE AMENDING SECTION 12-23-2, EMPLOYEE GENERATION AND MITIGATION RATES, VAIL TOWN CODE, TO AMEND TABLE 23-1, EMPLOYEE GENERATION RATES BY TYPE OF COMMERCIAL USE, AND TO AMEND THE DEFINITION OF NEXUS STUDY IN SECTION 12-2-2, DEFINITIONS, VAIL TOWN CODE, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, on April 3, 2007 the Vail Town Council adopted ordinance No. 7, Series of 2007 establishing Commercial Linkage requirements in the Town of Vail; WHEREAS, pursuant to Section 12-23-2, each commercial development or redevelopment shall mitigate its impact on employee housing by providing employee housing units for twenty percent (20%) of the employees generated, pursuant to table 23-1 of Section 12-23-2, or the nexus study; WHEREAS, Section 12-23-2 Employee Generation and Mitigation Rates, Table 23-1 Employee Generation Rates by Type of Commercial Use establishes the number of employees generated for each commercial use; WHEREAS, there is a substantial, direct, and rational connection between the need for housing of employees generated by new commercial development and redevelopment and the requirements for the provision of employee housing, as documented in the report titled "2016 Vail Employer Survey, Summary of Results," (Nexus Study) prepared for the Town of Vail by RRC Associates, dated February 2017, a copy of which is on file with the Town Clerk and available for public inspection; WHEREAS, the Nexus Study recommends changes to the current employee generation rates in Table 23-1, Section 12-23-2, Employee Generation and Mitigation Rates, Vail Town Code; WHEREAS, on July 25, 2017, the Vail Local Housing Authority held a public meeting, reviewed the Nexus Study and forwarded a recommendation of approval to the Vail Town Council for the proposed text amendments to the Zoning Regulations; WHEREAS, on August 28, 2017, the Town of Vail Planning and Environmental Commission held a public hearing and reviewed and forwarded a recommendation of approval to the Vail Town Council for the proposed text amendments to the Zoning Regulations in accordance with the procedures and criteria and findings outlined in Section 12-3-6 of the Vail Town Code; WHEREAS, the Town Council finds and determines that the amendments are consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and are compatible with the development objectives of the Town, based upon Section VI of the Staff memorandum to the 1 October 3, 2017 - Page 273 of 5 Planning and Environmental Commission dated August 28, 2017, and the evidence and testimony presented; WHEREAS, the Town Council finds and determines that the amendments further the general and specific purposes of the Zoning Regulations, based upon Section VI of the Staff memorandum to the Planning and Environmental Commission dated August 28, 2017, and the evidence and testimony presented; and WHEREAS, the Town Council finds and determines that the amendments promote the health, safety, morals, and general welfare of the Town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality, based upon Section V of the Staff memorandum dated August 28, 2017. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Section 12-2-2, Definitions, of the Vail Town Code is hereby amended as follows (text to be deleted is in strikethrough text that is, to be added is bold. Sections of text that are not amended have been omitted.) NEXUS STUDY: A report, prepared at the request of the town council, updated at least every five (5) y rs or morc oftcn if dccmcd necessary by the town council, analyzing redevelopment in the town. The "2016 Vail Employer Survey, Summary of Results" dated February 2017, prepared for the Town of Vail by RRC Associates, and on file with the office of the town clerk, analyzing the current and future employee housing needs resulting from new development and redevelopment in the town. Section 2. Section 12-23-2, Employee Generation and Mitigation Rates, of the Vail Town Code is hereby amended as follows (text to be deleted is in strikethrough text that is, to be added is bold. Sections of text that are not amended have been omitted.) Table 23-1 EMPLOYEE GENERATION RATES BY TYPE OF COMMERCIAL USE Types of Use Employee Generation Rate Accommodation unit / limited service lodge unit 0.7 0.6 net new employee per units Business office and professional office (excluding including real estate and property management office) 3.2 employees per 1,000 feet of new net floor area Conference facility 0.8 employee per 1,000 feet of new net floor area Eating and drinking establishment 6,75 10.2 employee per 1,000 feet of new net 2 October 3, 2017 - Page 274 of 5 Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 5. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 19th day of September 2017 and a public hearing for second reading of this Ordinance set for the 3rd day of October 2017, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Dave Chapin, Mayor 3 October 3, 2017 - Page 275 of 5 floor area Health club 0.96 employee per 1,000 feet of new net floor area Real estate office 5.1 1,000 feet floor employee per of new net or a Retail store / personal service / repair shop 2.4 employee per 1,000 feet of new net floor area Spa 2.1 employee per 1,000 feet of new net floor area Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 5. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 19th day of September 2017 and a public hearing for second reading of this Ordinance set for the 3rd day of October 2017, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Dave Chapin, Mayor 3 October 3, 2017 - Page 275 of 5 ATTEST: Patty McKenny, Town Clerk INTRODUCED, READ, ADOPTED AND ENACTED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 3rd day of October, 2017. ATTEST: Patty McKenny, Town Clerk 4 Dave Chapin, Mayor October 3, 2017 - Page 276 of 5 TOWN OF11!) Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: August 28, 2017 SUBJECT: A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-23-2 Employee Generation and Mitigation Rates, Vail Town Code, to reflect the recommendations of the 2016 Vail Employer Survey Summary of Results, February 2017 (Nexus Study) and setting forth details in regard thereto. (PEC17-0033) Applicant: Town of Vail, represented by Lynne Campbell, Housing Coordinator Planner: Chris Neubecker I. SUMMARY The 2009 Vail Employer Survey Summary of Results (Nexus Study) must be updated regularly to remain effective and relevant. The applicant, the Town of Vail, represented by Lynne Campbell, Housing Coordinator, requests the review of a prescribed regulation amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-23-2 Employee Generation and Mitigation Rates, Vail Town Code, to reflect the recommendations for updating the 2009 Vail Employer Survey Summary of Results (Nexus Study) and setting forth details in regard thereto. Based upon Staff's review of the criteria outlined in Section VI of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission (PEC) forward a recommendation of approval to the Vail Town Council, of this application, subject to the findings noted in Section VII of this memorandum. II. DESCRIPTION OF REQUEST The Vail Employer Survey Summary of Results (Nexus Study) is used by the Town of Vail in administering commercial linkage requirements for development within the Town of Vail. To remain effective and relevant, the Nexus Study needs to be reviewed and updated at least every five (5) years, or more often if deemed necessary by the Town Council, to ensure an accurate reflection of the current and future employee housing needs resulting from new development and redevelopment in the town. October 3, 2017 - Page 277 of 5 To that end, the applicant, the Town of Vail, is proposing to update and amend Section 12-23-2, Employee Generation and Mitigation Rates, within the Commercial Linkage regulations of the Vail Town Code. These changes are recommended in response to the "2016 Vail Employer Survey Summary of Results", dated February 2017 (also known as the Nexus Study), which provides a current analysis of employee generation rates for various types of businesses. As recommended, the employee generation rates would change as follows: • Accommodation Unit / Limited Service Lodge Unit — decreased by 0.1 employee per 1,000 square feet (from 0.7 to 0.6 employees per 1,000 square feet) • Eating and Drinking Establishments - increased by 3.45 employees per 1,000 square feet (from 6.75 to 10.2 employees per 1,000 square feet) • Combine Real Estate and Property Management Offices with Business and Professional Office. III. BACKGROUND The purpose of the chapter on Commercial Linkage is to ensure that new commercial development and redevelopment in the town provide for a reasonable amount of employee housing (20%) to mitigate the impact of the increased need for employee housing caused by commercial development and redevelopment. The employee generation rates are used to quantify the impacts of various types of commercial land uses on the demand for employee housing. These employee generation rates provide a policy that is fair, consistent, understandable, predictable and easily calculated. The proposed changes are supported by the following reasons: • There is a substantial, direct and rational connection between the need for housing of employees generated by new development and redevelopment and the requirements for the provision of employee housing. • It is the Town Council's goal to provide housing for at least twenty percent (20%) of the net new employees generated from residential and commercial development in the Town of Vail through the Commercial Linkage and Inclusionary Zoning policies. • On April 3, 2007, the Town Council adopted Chapter 23, Commercial Linkage and Chapter 24, Inclusionary Zoning, Vail Town Code, for the purpose of requiring new development and redevelopment to provide a reasonable and appropriate percentage of new employee housing, which has a rational nexus to new job creation. • The last time that the Nexus Study was updated was in 2006. More than 11 years have passed since the last study, and more recent data must be considered. The Nexus Study needs to be updated every five (5) years, or more often if deemed necessary by the Town Council. Town of Vail Page 2 October 3, 2017 - Page 278 of 5 • The Vail Local Housing Authority discussed this 2016 Vail Employer Survey Summary of Results, February 2017 (Nexus Study) at their meeting on July 25, 2017 and again on August 22, 2017, and has forwarded its recommendation to update the Commercial Linkage regulations. The PEC last reviewed this application during the public hearing on August 14, 2017. At that meeting Commissioners expressed concern with the response rate for the survey, and were generally unsupportive of making changes to the Section 12-23-2 Employee Generation and Mitigation Rates based on the existing study. The Commission was critical of the study itself and the methodology for obtaining feedback from local businesses, and questioned the study's validity because of the low response rate. The Commission also questioned some of the categories in the study, including real estate offices and other industries that may use independent contractors. Since the hearing on August 14, staff contacted Chris Cares from RRC Associates (RRC) to discuss the concerns of the PEC members, and to discuss other potential sources for collecting data on commercial employee generation. We have also contacted the Town of Vail Finance Department to understand the type of information that is currently collected through the Town's business licensing process. No changes are currently proposed from the version of the ordinance presented to the PEC at the meeting of August 14. The PEC is asked to review the proposed prescribed regulations amendment, and to make a recommendation to the Town Council, based on the criteria outlined in Section VI of this report. Responses to Commission Concerns: • Low Response Rate — Several Planning and Environmental Commission members questioned the validity of the data collection; more specifically, the response rate of the survey. RRC has verified that for statistical purpose the response rate and sample size are valid and can be used to accurately reflect employee generation rates of businesses located in Vail for the purpose of applying the Town's adopted commercial linkage requirements. In making this determination, RRC crossed checked the data against previous data collected in Vail and across other mountain resort communities. It should be noted, that pursuant to Section 12-23-12, Review, an applicant may submit competent evidence to the Commission demonstrating how the Town's established employee generation rates may be in error and if not altered, lessened, or otherwise adjusted would result in an unlawful takings. On several occasions in the past the Commission has excepted such evidence and altered the employee housing requirement. Phase I of the Vail Valley Medical Center (VVMC) redevelopment is a recent example. • Unfairness to Eating and Drinking Establishments — The Town policy is not designed to target specific industries, or around business profitability or margin Town of Vail Page 3 October 3, 2017 - Page 279 of 5 levels. The policy is designed to address the need for employee housing, and is based on the number of employees generated for each type of business. Restaurants generate more employees per square foot, and thus generate more need for employee housing. • Employee Generation Rates Have Increased Too Much — The study looks at actual business in the Town of Vail. The proposed numbers are a reflection of the local businesses that responded to the survey. The fact that these numbers have gone up since the last Nexus Study in 2006 reflect the increase in demand for employees in local businesses, and the demand for higher levels of service. • Disagreement with the Commercial Linkage Policy in General — The determination of whether or not to have a commercial linkage policy is a matter for the Town Council to decide. The Town Council has determined that this policy is necessary to meet the community's employee housing goals. The PEC is asked to provide a recommendation on the proposed changes, and also to help develop the implementation methods for the policy. Other Considerations • The Commercial Linkage requirements do not apply to existing business, unless the business expands its floor area. This policy will only apply to "net new" commercial development that results in an increase in employee generation. • In cases where a business or developer does not believe that the employee generation rates in the Town Code accurately reflect the number of employees generated, the applicant may submit evidence that may warrant a deviation from the codified employee generation rates, per Section 12-23-2 B, which states: "B. If an applicant submits competent evidence that the employee generation rates contained in table 23-1 of this section or the nexus study do not accurately reflect the number of employees generated by the proposed commercial development or redevelopment and the administrator finds that such evidence warrants a deviation from those employee generation rates, the administrator shall allow for such a deviation as the administrator deems appropriate." • The Nexus Study has been adjusted to reflect the fact that many local workers have multiple jobs. • The results of the Nexus Study show that employment levels in Vail are consistently higher than the overall averages that RRC Associates has found through other studies. These higher employment levels are likely a response to the higher levels of customer service that local businesses provide and that our guests demand. Town of Vail Page 4 October 3, 2017 - Page 280 of 5 • Each commercial development or redevelopment is required to mitigate its impact on employee housing by providing employee housing units for twenty percent (20%) of the employees generated. There is not an expectation or requirement for provide housing for all of the employees generate by new development. IV. PROPOSED TEXT AMENDMENT LANGUAGE The proposed amendments include changing the chart in Section 12-23-2: Employee Generation and Mitigation Rates, Vail Town Code, as well as amending the definition of Nexus Study. (Language proposed for removal is shown as strikethrough. Language proposed to be added is shown in bold.) No changes are proposed from the version presented during the meeting of August 14. One option that is not included in the recommendation, but which could be considered, would be to use the RRC Merged Database, which includes data from Vail businesses, plus other mountain resort communities. For example, the Merged Database for Accommodation Units would include approximately 190 lodging properties across +/-10 resort communities, including Vail. The result of using the Merged Database would be an increase in the employee generation rates for Accommodation Units (on a per room basis) and a reduced rate for some other uses (Eating and Drinking Establishments, for example). However, the Merged Database is not specific to Vail, and may artificially raise or lower the actual employee generation compared to using local data. 12-2-2: Definitions of Words and Terms NEXUS STUDY: cvcry fivc (5) y rs or morc oftcn if dccmcd ncccssary by the town council, analyzing redevelopment in the town. The "2016 Vail Employer Survey, Summary of Results" dated February 2017, prepared for the Town of Vail by RRC Associates, and on file with the office of the town clerk, analyzing the current and future employee housing needs resulting from new development and redevelopment in the town. The following table shows the existing rates, proposed rates, and the RRC Merged Database, which includes results from the same category of businesses in other mountain resort communities in which RRC Associates has performed similar research: Town of Vail Page 5 October 3, 2017 - Page 281 of 5 Table 23-1: Employee Generation Rates by Types of Commercial Use Types of Use Existing Proposed RRC Merged Database Accommodation unit / limited service lodge unit 0.7 employee per net new units 0.6 employee per net new units (-0.1) 0.7 employee per net new units Business office and professional office (including real estate and property management office) 3.2 employees per 1,000 feet of new net floor area 3.2 employees per 1,000 feet of new net floor area 3.1 employees per 1,000 feet of new net floor area Conference facility 0.8 employee per 1,000 feet of new net floor area 0.8 employee per 1,000 feet of new net floor area No data Eating and drinking establishment 6.75 employee per 1,000 feet of new net floor area 10.2 employees per 1,000 feet of new net floor area (+3.45) 7.8 employees per 1,000 feet of new net floor area Health club 0.96 employee per 1,000 feet of new net floor area 0.96 employee per 1,000 feet of new net floor area No data Real cstatc officc 5.1 employee per 1,000 feet of new net floor area 5.1 employee per 1,000 feet floor No data of new net area Retail store / personal service / repair shop 2.4 employee per 1,000 feet of new net floor area 2.4 employee per 1,000 feet of new net floor area 3.0 employee per 1,000 feet of new net floor area Spa 2.1 employee per 1,000 feet of new net floor area 2.1 employee per 1,000 feet of new net floor area No data The Nexus Study also recommends creating a multi -tiered formula for Accommodation Units, based on the differing employment and services levels provided by various hotels and lodges. The Community Development Department is researching options for how this classification could be fairly and accurately determined, since service levels for lodging is not part of the design review process, and can change based on various managers and brand affiliations. Consideration could be made based upon commonly used definitions in the lodging industry. For example, Full Service hotels are generally upscale and luxury properties with a wide variety of on-site amenities such as restaurants, meeting spaces and exercise rooms and spas. Full Service hotels would include the Four Seasons and the Ritz-Carlton. Limited Service hotels typically have limited facilities and amenities without a full service restaurant. Limited Service hotels are often in the economy, midscale and upper midscale categories. Examples of properties in the Limited Service Lodge category might include the proposed new Marriott Residence Inn, or the former Holiday Inn in West Vail (although this property contains several full service restaurants). Town of Vail Page 6 October 3, 2017 - Page 282 of 5 The Community Development Department recommends separating Accommodation Units into categories based on service levels, possibly using the categories of Full Service and Limited Service. We will continue to research the best method to classify different levels of Accommodation Units, which will result in different employee generation rates, as recommended in the Nexus Study. A change to further categorize Accommodation Units for the purpose of determining employee generation rates is a policy decision. At this time, we ask that the Commission provide a policy recommendation to the Town Council indicating support for this type of classification of Accommodation Units. Staff will continue to research how this can be best implemented, and will provide an update to the Town Council when the ordinance for this text amendment is presented at first reading. V. APPLICABLE PLANNING DOCUMENTS Staff believes that following provisions of the Vail Town Code and Vail Land Use Plan are relevant to the review of this proposal: Title 12, Zoning Regulations, Vail Town Code CHAPTER 12-1, TITLE, PURPOSE AND APPLICABILITY (in part) Section 12-1-2: Purpose: A. General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the Town, and to promote the coordinated and harmonious development of the Town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. B. Specific: These regulations are intended to achieve the following more specific purposes: 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off-street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with Municipal development objectives. Town of Vail Page 7 October 3, 2017 - Page 283 of 5 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the Town. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. 11. To otherwise provide for the growth of an orderly and viable community. CHAPTER 12-2-2: DEFINITIONS OF WORDS AND TERMS (in part) ACCOMMODATION UNIT: Any room or group of rooms without "kitchen facilities", as defined herein, which are designed for temporary occupancy by visitors, guests, individuals, or families on a short term rental basis, and accessible from common corridors, walks, or balconies without passing through another accommodation unit, limited service lodge unit, fractional fee club unit or dwelling unit. An accommodation unit is not intended for permanent residency and shall not be subdivided into an individual condominium unit, pursuant to title 13, "Subdivision Regulations", of this code. COMMERCIAL DEVELOPMENT: Any development that includes uses such as business offices, professional offices, accommodation units, general retail, grocery, liquor and convenience, recreational amenity, real estate offices, conference facilities, health clubs, eating and drinking establishments, service oriented businesses, or similar uses. COMMERCIAL LINKAGE: An obligation that requires developers to provide housing for a certain number of new employees that are generated by a new commercial development, focusing solely on a development's impact as related to employee generation and not taking into account secondary impacts. EMPLOYEE: A person who works an average of thirty (30) hours per week or more on a year round basis at a business located in Eagle County. EMPLOYEE HOUSING UNIT (EHU): A dwelling unit which shall not be leased or rented for any period less than thirty (30) consecutive days, and shall be occupied by at least one person who is an employee. For the purposes of this definition "employee" shall mean a person who works an average of thirty (30) hours per week or more on a year round basis in Eagle County, Colorado. NEXUS STUDY: A report, prepared at the request of the town council, updated at least every five (5) years or more often if deemed necessary by the town council, analyzing the current and future employee housing needs resulting from new development and redevelopment in the town. OFFICE, BUSINESS: An office for the conduct of general business and service activities, such as offices of real estate or insurance agents, brokers, secretarial or Town of Vail Page 8 October 3, 2017 - Page 284 of 5 stenographic services, or offices for general business activities and transactions, where storage, sale, or display of merchandise on the premises occupies less than ten percent (10%) of the floor area. OFFICE, PROFESSIONAL: An office for the practice of a profession, such as offices of physicians, dentists, lawyers, architects, engineers, musicians, teachers, accountants, and others who through training are qualified to perform services of a professional nature, where storage, sale, or display of merchandise on the premises occupies less than ten percent (10%) of the floor area. OFFICE, TEMPORARY BUSINESS: An office for the conduct of general business and service activities and transactions for a limited time period to accommodate the temporary displacement of an existing business office within the town of Vail due to redevelopment construction activities. REAL ESTATE OFFICE: An office for the purpose of conducting real estate transactions and/or property management. REDEVELOPMENT: The construction, improvement, alteration, installation, erection, expansion or change in use of any existing building, structure or other improvement in the town that results in an increase in net floor area or GRFA. 12-23-1: Purpose and Applicability A. The purpose of this chapter is to ensure that new commercial development and redevelopment in the town provide for a reasonable amount of employee housing to mitigate the impact on employee housing caused by such commercial development and redevelopment. Vail 2020 Focus on the Future — Strategic Action Plan Land Use - Goal #4: Provide for enough deed -restricted housing for at least 30 percent of the workforce through policies, regulations and publicly initiated development. Environmental Sustainability - Goal #2: Energy Management in Buildings and Transportation: Reduce the town's 2007 baseline green house gas emissions. • Support employee housing initiatives in order to reduce trips into Vail. Housing - Goal: The Town of Vail recognizes the need for housing as infrastructure that promotes community, reduces transit needs and keeps more employees living in the town, and will provide for enough deed -restricted housing for at least 30 percent of the workforce through policies, regulations and publicly initiated development. Town of Vail Page 9 October 3, 2017 - Page 285 of 5 CRITERIA FOR REVIEW 1. The extent to which the text amendment furthers the general and specific purposes of the zoning regulations; and Staff finds the prescribed regulation amendment furthers the general and specific purposes of the zoning regulations by promoting the coordinated and harmonious development of the Town in a manner that will enhance its established character as a resort and residential community of high quality. To have a high quality resort, a quality workforce is needed, and housing that is convenient and affordable is a key element of maintaining a high quality workforce. This text amendment will also ensure that new commercial development and redevelopment in the town provide for a reasonable amount of employee housing to mitigate the impact on employee housing caused by such commercial development and redevelopment. Staff finds that this criterion has been met. 2. The extent to which the text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and Staff finds that the proposed text amendments will better implement or achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail Comprehensive Plan by ensuring that the zoning regulations are current and responsive to actual employee generation in Vail. The Nexus Study is specific to Vail, and ensures that we are using real data, based upon local conditions. Staff finds that this criterion has been met. 3. The text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and Since the adoption of the subject regulations, conditions have changed by employers adding more employees, on a per square foot basis, to respond to market demands. The revised Nexus Study shows that employee generation at eating and drinking establishments as well as office uses and retails sales, have increased above the current regulations. It is appropriate to modify the current regulation to reflect the current employee generation rates. Staff finds that this criterion has been met. Town of Vail Page 10 October 3, 2017 - Page 286 of 5 4. The extent to which the text amendment provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives; and Staff believes this text amendment will ensure a harmonious, convenient, workable relationship among land use regulations consistent with the Town's development objectives. Specifically, these regulations will ensure that new commercial development and redevelopment in the town provide for a reasonable amount of employee housing to mitigate the impact on employee housing caused by such commercial development and redevelopment. The provision of employee housing within the community will help ensure that Vail can maintain a high quality workforce with housing options that are nearby to places of employment, and that Vail stays competitive with its peer destination reports. Staff finds that this criterion has been met. 5. Such other factors and criteria the planning and environmental commission and/or council deem applicable to the proposed text amendment. VII. STAFF RECOMMENDATION The Community Development Department recommends the Planning and Environmental Commission forwards a recommendation of approval for the prescribed regulation amendment to the Vail Town Council. This recommendation is based upon the review of the criteria outlined in Section VI of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to forward a recommendation of approval to the Vail Town Council for the proposed text amendment, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12- 23-2 Employee Generation and Mitigation Rates, Vail Town Code, to reflect the recommendations of the 2016 Vail Employer Survey Summary of Results, February 2017 (Nexus Study) and setting forth details in regard thereto. (PEC17- 0033) Should the Planning and Environmental Commission choose to forward a recommendation of approval to the Vail Town Council for the proposed prescribed regulation amendment, the Community Development Department recommends the Commission makes the following findings: Town of Vail Page 11 October 3, 2017 - Page 287 of 5 "Based upon a review of Section VI of the August 28, 2017 staff memorandum to the Planning and Environmental Commission, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and 2. That the amendment furthers the general and specific purposes of the Zoning Regulations outlined in Section 12-1-2, Purpose, Vail Town Code; and 3. That the amendment promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality." VI. ATTACHMENTS A. 2016 Vail Employer Survey Summary of Results, February 2017 (Nexus Study) B. Letter from Vail Local Housing Authority, dated August 14, 2017 Town of Vail Page 12 October 3, 2017 - Page 288 of 5 TOWN Of UAJt PLANNING AND ENVIRONMENTAL COMMISSION August 28, 2017, 1:00 PM Vail Town Council Chambers 75S. Frontage Road -Vail, Colorado, 81657 (Note: These are not the complete results of the meeting of August 28, 2017. This document contains only the results of the meeting that relate directly to the Prescribed Regulations Amendment to Section 12-23-2 Employee Generation and Mitigation Rates, Vail Town Code, to reflect the recommendations of the 2016 Vail Employer Survey Summary of Results, February 2017 (Nexus Study). Please contact the Town of Vail Community Development Department if you would like to review other agenda items that were discussed during this meeting.) 6. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-23-2 Employee Generation and Mitigation Rates, Vail Town Code, to reflect the recommendations of the 2016 Vail Employer Survey Summary of Results, February 2017 (Nexus Study) and setting forth details in regard thereto. (PEC17-0033) Applicant: Lynne Campbell, Housing Coordinator, Town of Vail Planner: Chris Neubecker Motion: Recommend Approval with a recommendation for the TC to review the 11 year old program. First: Kurz Second: Hopkins Vote: 4-3-0 (Rediker, Gillette and Perez opposed) Neubecker provided the commission with a recap of the proposal and the previous meeting. Neubecker indicated there are no changes to the proposal resulting from the previous meeting. Neubecker summarized the reasons for the proposal and how what is proposed is not a change in policy but rather necessary to keep the regulations current. Neubecker spoke to the Commission's previous concerns with the nexus study that the proposal is based on. Support from the VLHA (Vail Local Housing Authority) was mentioned as well as a staff's analysis of similar communities. Stockmar asked about lodging properties. Gillette followed up regarding the Commission's concerns with the study and how other methods, perhaps utilizing town business license procedures. Neubecker spoke to requesting email addresses with a business license application/renewal. Gillette spoke to using the business license process as a way of getting better survey results. October 3, 2017 - Page 289 of 5 Campbell spoke to the response rate of the survey, the merge data and the generation rates. Campbell also spoke to the question before the Commission and the need for a recommendation. Stockmar asked for more information on Breckenridge's approach. Neubecker spoke to this incentive based approach. Gillette expressed his concern that changes to the survey process will not occur if not forced by the commission. Rediker spoke to the challenges of getting accurate information on employment, i.e. contract employees etc. Gillette spoke to the need for better information. Perez spoke of AirBnB and the survey results. Spoke to a lack of confidence in the results based on the level of response. Stockmar spoke to the survey results and that good results can come from a small response. Gillette attempted to encapsulate the Commission's concerns about good data. Lockman asked if concerns were across the board or more about a particular use (restaurant). Rediker spoke to the problem with interfering with the business of commerce through legislation with poor response rates. Rediker asked for public comment. There was no public comment. Stockmar feels these are generally tweaks. Tends to be comfortable with the proposal as long as the numbers are looked at again in the future. Gillette, no additional comments. Kurz recommends that the board approve the request and feels the data is reliable. Perez does not support moving forward because of a flawed study. Might support the measure if a different means of acquiring data was implemented. Hopkins supports Kurz's position and feels the numbers are reliable enough. Lockman points to the code that allows an applicant to provide alternative data. He points to the commission using the best information to make the best possible decision. Supports the proposal. Rediker does not feel the survey is adequate. Feels that changes based on incomplete results is unfair. October 3, 2017 - Page 290 of 5 016 Vail Employer Survey Su mary of Results TOWN of VAIL RRC ASSOCIATES. February 2017 Prepared for: Town of Vail Prepared by: RRC Associates 4770 Baseline Rd, Ste 360 Boulder, CO 80303 303/449-6558 www.rrcassociates.com 3, 2017 - Page 291 of 5 2016 Vail Employer Survey Summary of Results TABLE OF CONTENTS Introduction 1 Methodology 1 Selected Key Findings 2 Town of Vail Employment and Employers 5 Vail Job Generation Rates 6 Additional Results of the 2016 Vail Employer Survey 9 Employment and Business Characteristics 9 Industry Sector 9 Employees by Job Status and Place of Residence 11 Employer Size (number of employees) 12 Employer Space Characteristics 13 Anticipated Future Changes in Employment 16 Housing 17 Employer Perceptions of Affordable/Employee Housing Situation 17 Employer Actions and Opinions Regarding Workforce Housing Assistance 20 Additional Comments and Suggestions Regarding Workforce Housing in Vail 21 Transportation 22 Appendix Survey Questionnaire and Cover Letter Statistical Tables Open -Ended Comments RRC Associates Contents October 3, 2017 - Page 292 of 5 2016 Vail Employer Survey Summary of Results Introduction The report summarizes the results of the 2016 Vail Employer Survey. The primary purpose of the survey was to understand current employment generation rates in Vail — i.e. the ratio of employment to commercial floor area -- which underpin Vail's housing mitigation requirements for new commercial development. In addition, the survey also sought to understand employers' opinions and actions regarding workforce housing and transportation. The results of the survey are intended to help inform and update the Town of Vail's plans and policies regarding selected housing and transportation issues, including housing mitigation requirements. Methodology The Vail Employer Survey was mailed to employers located in Vail on or around November 12, 2016. Businesses had the option of completing the paper survey and returning it by mail, fax or email, or completing the survey online via a password -protected website hosted by RRC Associates (each business was provided a unique password). The survey was accompanied by a cover letter signed by the Town of Vail Community Development Director describing the purpose and importance of the survey and logistics for completing it. The Town of Vail business license list was used to identify and contact businesses. A total of 876 surveys were mailed, although the number of unique businesses contacted was somewhat less, owing to the presence of some duplicate businesses with slightly different addresses and/or multiple subsidiary operations on the list. A total of 42 surveys were returned as undeliverable, with 834 presumed delivered. A total of 132 usable responses were received, for a net response rate of approximately 15.8 percent, a typical response for employer surveys in RRC's experience. As discussed in the body of the report, the survey respondents were generally representative employers in Vail on the basis of industry sector and number of employees. The 95 percent confidence interval for a sample of 132 (within a universe of approximately 876 businesses) is +/-7.9 percentage points (larger for subgroups of respondents and questions with smaller sample sizes).1 Included in the appendices to this report are the survey form and cover letter, verbatim responses to the survey's open-ended questions, and statistical tables summarizing the survey results. The 2016 study was designed to permit comparisons to a 2007 Housing Needs Assessment Study conducted by Eagle County. That study included a similar job generation analysis based on employer surveys distributed throughout Eagle County, including within the Town of Vail. 1 To illustrate the confidence interval, if a given survey result has a value of 50%, we can be 95 percent confident that the true value (if the responses of all employers were captured) would fall between approximately 42.1% and 57.9%. RRC Associates 1 October 3, 2017 - Page 293 of 5 2016 Vail Employer Survey Summary of Results Selected Key Findings Following are selected notable findings from the research: • Business context: By way of background, in 2014, the Town of Vail had an estimated 10,252- 10,751 jobs, spread across a variety of industry sectors. Also in 2014, the two zip codes which encompass the Vail area (zips 81657, 81658) were reported to have 552 employers (excluding most government employers), led by employers in the retail trade (26.3 percent) and accommodation and food services (17.4 percent) sectors. By a different measure, the mailing list for the survey, provided by the Town of Vail, had a total of 876 businesses identified, although a significant number are home occupations and one person entities, and several businesses are duplicates with slightly different addresses and/or multiple subsidiary operations. This list was used to mail surveys to local employers. • Job generation rates: An important purpose of the survey was to obtain current information on peak employment by different categories of employers. Survey results show that employers in several of Vail's most prevalent industry sectors have a combined average of 6.3 peak season employees per 1,000 square feet of floor space, or an estimated 5.3 peak season employees after controlling for multiple job holding. Employment generation rates vary considerably by business type. For example, eating and drinking establishment have much higher generation rates than other sectors. After adjusting for multiple jobholding, the 2016 results are similar to current regulations for accommodation units, office uses, and retail sales. For eating and drinking establishments and real estate offices, the 2016 employment generation rates are somewhat higher than shown the current town regulations. • Recommended actions based on the job generation rates and other findings from the Employer Survey: The findings concerning job generation rates should be considered as a part of Vail nexus discussions, as well as in other evaluations of housing policies and overall direction. Based on the 2016 Survey results the RRC team recommends that Vail consider changing several categories of current regulations. These recommendations include: o Raise the current standard for Eating and Drinking Establishments to a figure closer to the 10.2 employees/1,000 sf. adjusted for multiple job holding. o Combine Real Estate Offices and Property Management Offices with the general Office category in Vail regulations, but do not change the current office standard of 3.2. o Consider creating a multi- level formula for Accommodation units to better represent survey findings. While the overall average for lodging units is .7 employees per room, there is a wide range of employment that is a function of the overall service levels and pricing of hotels/lodging. The distinction in hotel types could be based on various services and amenities provided by hotel properties including internal restaurants, room service, valet services, size of front desk, etc. o Recognize that there are commercial uses that are generating employment that were not analyzed as a part of the 2016 Survey. These include uses such as van or valet transport services that are operating out of lodging properties but are not provided directly by the operators. Similarly, other ride services (Uber and Lyft), dining delivery services, and other new service providers selling their services through social media, are generating employment in the Town but may be operating outside traditional licensed RRC Associates 2 October 3, 2017 - Page 294 of 5 2016 Vail Employer Survey Summary of Results commercial regulations. The Town may want to consider the application of regulations to these enterprises. o Reconsider residential linkage requirements in the Town. The 20016 Nexus study included an analysis of job generation from residential uses. Regulations were not adopted. However, data suggest that there is measurable employment generated by residential uses, particularly from residences that are rented commercially. o Consider incorporating requirements for Rent by Owner (RBO) units as a part of the Vail code. A determination of employment levels associated with these units would require additional evaluation of employees generated, and also discussions concerning the relationship between these employment generators and other local policies and fees. • Selected employment and business characteristics: o Industry: The industry mix of responding employers generally resembled the industry mix of employers in Vail -area zip codes, with accommodation and food services, retail trade, real estate/property management, and professional/scientific/technical services ranking among the top four sectors in each data set. o Number of employees: Responding businesses employed an average of 22.7 employees and a median of eight employees in their peak season. Most respondents had 1— 9 employees (56 percent). o Employment needs: There were some strong indicators in the survey of unmet employment needs both currently and in the future. Over one-quarter of employers noted that they currently have unfilled full-time (29 percent) and part-time (26 percent) jobs. Looking ahead, 20 percent of employers expect to increase their number of employees in the next five years, while none expect to decrease their employees, and the remainder expect no change (66 percent) or don't know (14 percent). Additionally, 28 percent of employers anticipate having at least one employee retire in the next five years. The pressures from retiring employees should be considered as Vail looks to the future. o Employee job status: In both summer and winter, the largest share of employees are year-round full-time (56 percent in winter and 68 percent in summer). A notably higher share of employees are seasonal in winter (32 percent), the peak employment season for most employers, than in summer (19 percent). Aggregating the responses by hours, most employees are full time in both summer (83 percent) and winter (80 percent), while the remaining 17 — 20 percent are part-time. o Employee residence: Based on employer estimates, about one-quarter of peak season employees live in the town limits of Vail (26 percent). The remaining 74 percent live outside of Vail, including an estimates 16 percent within three miles of Vail, 54 percent in Eagle County more than three miles from Vail, and 4 percent elsewhere in the region. o Gross floor area: Responding businesses had an average of 5,619 square feet of floor area and a median of 1,400 square feet. Roughly three-quarters of all responding businesses (73 percent) reported floor area of less than 2,500 square feet. RRC Associates 3 October 3, 2017 - Page 295 of 5 2016 Vail Employer Survey Summary of Results • Selected findings regarding affordable / employee housing: o Employer perceptions of affordable/employee housing situation: Over half of employers say it is "very difficult" for employees at all levels of their organization to find affordable housing in the Vail area, ranging from 79 percent for seasonal employees to 55 percent for upper management employees. Comparing these results to findings from a 200117 Eagle County Employer Survey, the percent of respondents calling affordable/employee housing for local residents the "most critical problem" has increased from 28 to 37 percent. o Seriousness of the issue of affordable/employee housing for local residents: Fully 37 percent of employers feel that affordable/employee housing for local residents is "the most critical problem in the Vail Valley," and 45 percent rate it as "one of the more serious problems." Smaller shares feel that it is "a problem, but there are others which also need attention" (10 percent) or it is "one of our lesser problems" (4 percent), while just 4 percent of respondents "don't believe it is a problem." o Impacts of lack of affordable housing on employees: • Hiring/ retention: Roughly half (51 percent) of employers said there were people they had not hired or who had left their employment in the past 12 months because they lacked affordable housing. Among this group of impacted employers, an average of 8.1 employees were not hired or left employment due to housing. • Performance: Nearly three-quarters of employers (72 percent) reported that the availability of affordable housing in Vail has affected the work performance of their employees, with most citing displeasure with wage rates due to high housing costs (53 percent). Other notable impacts include high turnover (36 percent) and tardiness from long commutes (33 percent). o Does your business offer your employees any housing assistance? Roughly one-quarter of employers (28 percent) said they provide workforce housing assistance. The most prevalent type of assistance provided is a company-owned housing program (12 percent), followed by subsidized rents (9 percent), wage differential for housing (4 percent), and down payment assistance for home purchase and cash incentives (1 percent each). o Would you consider partnering or investing in a housing project to obtain master leased units for your employees? Eighteen percent of employers responded "yes," they would consider partnering or investing in such a project, a larger 44 percent said "no," and 37 percent were uncertain. Proponents frequently indicated that such a plan was necessary, opponents tended to feel it wasn't financially feasible for them to participate, and many who were uncertain wanted more information on the proposal. • Transportation: o Employee commute mode by season: Employees' commute modes vary between summer and winter, with notably greater usage of busses in winter. The most common mode in both seasons is driving alone (57 percent in summer and 46 percent in winter). Following is riding the bus, which is more prevalent in winter (38 percent) than summer RRC Associates 4 October 3, 2017 - Page 296 of 5 2016 Vail Employer Survey Summary of Results (24 percent). The next most common mode of transport is carpool/ vanpool (12-13 percent in each season), with modest shares walking (3 percent in each season), biking (2.2 percent summer, 0.3 percent winter), and using other modes (2.3 percent and 0.4 percent respectively). o Employee incentives for using transportation modes other than driving alone: Forty-six percent of employers offer incentives for encouraging alternate modes, such as bus passes (20 percent), employee cash out program for parking (9 percent), on-site company vehicle for employee errands (6 percent), carpooling program (4 percent), and cash incentives (4 percent), among other incentives. Town of Vail Employment and Employers Following is a brief overview of total businesses and jobs in the Town of Vail, to help provide context for interpreting the survey results. Based on U.S. Census Zip Code Business Patterns, in 2014, there were approximately 552 employers (excluding most government employers) in the two zip codes which encompass Vail and portions of the surrounding area (81657, 81658). The largest share of employers were in the retail trade sector (26.3 percent), followed by accommodations and food services (17.4 percent) and real estate and rental and leasing (15.2 percent), together comprising 58.9 percent of employers. Table 1 Town of Vail establishments: by industry, March 2014 NAICS Sector Industry Establishments in zip codes 81657, 81658: March 2014 Number Percent 44-45 72 Retail Trade Accommodation and Food Services 145 26.3% 96 17.4% 53 Real Estate and Rental and Leasing 84 15.2% 54 Professional and Technical Services 51 9.2% 81 Other Services, except Public Administration 49 8.9% 23 Construction 35 6.3% 62 Health Care and Social Assistance 25 4.5% 56 Administrative and Waste Services 22 4.0% 71 Arts, Entertainment, and Recreation 10 1.8% 52 Finance and Insurance 8 1.4% 51 Information 7 1.3% 42 Wholesale Trade 6 1.1% 31-33 Manufacturing 5 0.9% 61 Educational Services 3 0.5% 55 Management of Companies and Enterprises 3 0.5% 48-49 Transportation and Warehousing 3 0.5% 21 Mining, Quarrying, and Oil and Gas Extraction 0 0.0% 92 Public Administration Not reported Total, All Industries 552 (ex. pub. admin) 100.0% Source: U.S. Census Zip Code Business Patterns. Note: most government employers and self-employed individuals excluded. RRC Associates 5 October 3, 2017 - Page 297 of 5 2016 Vail Employer Survey Summary of Results In addition, U.S. Census Zip Code Business Patterns showed approximately 10,252 to 10,751 jobs in the two zip codes which encompass Vail in March 2014. This job count excludes self-employed individuals, employees of private households, and most government employees. Table 2 Vail -area employment, by zip code: as of pay period including March 12, 2014 Jobs Zip 81657 9,752 81p58 500-999 Total 10,252 - 10,751 Source: U.S. Census Zip Code Business Patterns. Note: Self-employed individuals, employees of private households, and most government employees excluded. Exact employment in zip code 81658 is reported as a range of 500 to 999 for confidentiality purposes. Vail Job Generation Rates An important objective of the survey was to document the intensity of employment among different types of industries in Vail, by calculating the ratio of employment to floor space. This results in estimates of job generation rates, expressed as the number of total jobs (full-time/part-time and year- round/seasonal combined) per 1,000 square feet of space. The research program was designed to obtain data to reevaluate the Vail nexus requirements that are currently contained in code. Additionally, the results can be used to help plan for the number of employees that are likely to be generated when new commercial space is built. A "ratio of sums" approach was used to calculate the number of jobs generated per 1,000 square feet of floor area, the same approach used in similar research for Vail in 2006. Specifically, for responding employers in each industry sector, total peak season employment2 and total gross square footage of floor area were each summed. The raw employment generation ratio for each industry sector was then calculated as the ratio of total employment to total floor area, multiplied by 1000. In a further calculation, the employment generation rates have been adjusted for multiple job holding by dividing the raw employment generation rates by an assumed average of 1.2 jobs per worker, to allow for apples -to -apples comparison to current regulations. The composite results, shown in Table 3, show that employers in Vail overall have an average of 5.3 peak season employees per 1,000 square feet of floor space, after adjusting for multiple job holding. The employment generation rates show significant variations by industry sector and type of space occupied. For example, businesses occupying space classified as "eating and drinking establishment" have notably higher employment generation rates (10.2 employees / 1,000 sqft) than businesses occupying retail / merchandising space (2.4 employees / 1,000 sqft) after adjusting for multiple job holding. In an important set of findings, after adjusting for multiple jobholding, the 2016 results are 2 Peak season employment was defined as the greater of either winter season employment or summer season employment for the respective employer. Year-round full time, year-round part-time, seasonal full-time, and seasonal part-time jobs were each included in the employment count. RRC Associates 6 October 3, 2017 - Page 298 of 5 2016 Vail Employer Survey Summary of Results similar to current regulations for accommodation units, office uses, and retail sales. For eating and drinking establishments, the 2016 employment generation rates are somewhat higher than the current town regulations. Additionally, for accommodations/lodging units, while current findings are similar to current regulations, the data suggest that there could be an adjustment made for certain types of full service hotel properties that are measured to have employee levels over 1 employee per room. In other words, a two-tiered system of regulating lodging properties might be warranted. As part of the analysis, RRC also evaluated current survey findings from Vail in relation to previous survey findings from past studies from Vail and elsewhere. These comparisons are made using the RRC Merged Database and are also summarized in Table 3. Results show that current employment levels in Vail are consistently higher than the overall averages obtained through previous studies. These findings are likely explained by the high land values in Vail and the corresponding high service levels that local visitors expect and demand. This finding supports the conclusion that it is appropriate for Vail to be using locally obtained employment estimates rather than drawing on national or state/regional averages. Table 3 Summary of job generation rates (Employees / 1000 square feet of floor space) based on 2016 study RRC Rates 2016 RRC Rates 2016, Adjusted for Multiple Job Holding Current Regulations RRC Merged Database Eating and drinking establishment 12.3 10.2 6.8 7.8 Office (Finance/Banking, Legal, Medical, Professional Services) 4.0 3.3 3.2 3.1 Accommodation unit/limited service lodge unit/housekeeping 0.7/room 0.6/room 0.7/room 0.7/room Retail sales 2.9 2.4 2.4 3.0 Overall 6.3 5.3 NA 3.9 Note: Businesses that reported their business type as "hotel/lodging" or "real estate/property management" were excluded from the calculation of "Overall" employees per 1,000 sqft of floor space. There were several industry sectors for which employment generation rates were calculated based on survey results but these sample sizes were too small to be reliable as categories for regulatory purposes. These sectors are summarized below. Due to small sample sizes, we recommend caution in interpreting results; however, if the Town of Vail would like to consider specific additional findings these results will be provided under separate cover. Table 4 Job generation rates based on 2016 study: business sectors with small sample sizes RRC Rates 2016 RRC Rates 2016, Adjusted for Multiple Job Holding Amusement, arts, entertainment, recreation, spas 3.8 3.2 Construction 61.3 51.0 Government (excluding public schools) Other 2.7 2.3 3.1 2.6 RRC Associates 7 October 3, 2017 - Page 299 of 5 2016 Vail Employer Survey Summary of Results Based on the 2016 Nexus survey and a review of findings it is recommended that Vail consider changing several categories of current regulations. These recommendations include: • Raise the current standard for Eating and Drinking Establishments. • Combine Real Estate Offices and Property Management Offices with the general Office category, but do not change the current office standard. • Consider creating a multi- level formula for Accommodation units to better represent survey findings. While the overall average for lodging units is .7 employees per room (.6 when controlled for multiple job holding), there is a wide range of employment for hotels that is a function of the overall service levels and pricing of hotels/lodging. The data could be used to create such a tiered approach. RRC Associates 8 October 3, 2017 - Page 300 of 5 2016 Vail Employer Survey Summary of Results Additional Results of the 2016 Vail Employer Survey The remainder of this report discusses additional results of the 2016 Vail Employer Survey. Employment and Business Characteristics Industry Sector The 2016 Employer Survey resulted in 132 useable responses. Employers represented a broad variety of industry sectors, led by retail trade (28 percent), bar/ restaurant (19 percent), real estate/ property management (18 percent), and hotel/ lodging (14 percent), with a diverse array of other industries represented as well. Figure 1 Survey respondents by industry sector Percent of Employers 095 5% 10% 15% 20% 25% Retail trade (grocery, sporting goods, etc.) Bar/restaurant Real estate / property management Hotel / lodging Professional, scientific, technical services (legal, accounting, architecture, etc.) Finance/banking/insurance Amusement, arts, entertainment, recreation Construction Health care/social assistance (medical, dental, ambulatory, psychiatric, shelters, etc.) Other services (personal, daycare, auto repair, information/publishing, etc.) Government (excluding public schools) Other 30% L _ 2E 19% 18% El2% 1111 2% MI2% IT 2% 11% 2% RRC Associates 9 October 3, 2017 - Page 301 of 5 2016 Vail Employer Survey Summary of Results The mix of survey respondents by sector generally resembled the industry mix of all employers in zip codes 81657 and 81658 (based on U.S. Zip Code Business Patterns data). Survey respondents were somewhat overrepresented in the accommodation and food services sector, and somewhat underrepresented in the construction and "other" sectors, but were reasonably representative in other sectors.' Figure 2 Share of responding employers by industry vs. share of total establishments by industry Percent of Employers 0% 5% 10% 15% 20% 25% 30% 35% Accommodation and food services Retail trade (grocery, sporting goods, etc.) Real estate / property management Professional, scientific, technical services (legal, accounting, architecture, etc.) Finance/banking/insurance Amusement, arts, entertainment, recreation Construction Health care/social assistance (medical, dental, ambulatory, psychiatric, shelters, etc.) Government (excluding public schools) Other 17% 6% 996 1% 2% 2% 2% 6% 2% 5% 1% N/A 1896 15% 2 26% Percent of survey respondents LI Percent of employers in zips 81657, 81658: 2014* 18% 33 *Source of employers in zips 81657, 81658: U.S. Zip Code Business patterns (most government employers excluded). 3 To the extent that there are differences between the survey response and all employers, they could be due to variations in survey response by sector, and/or other factors such as variability in how survey respondents classified themselves by industry, and possibly differences in the coverage of the TOV business license database and the U.S. Census Zip Code Patterns database. RRC Associates 10 October 3, 2017 - Page 302 of 5 2016 Vail Employer Survey Summary of Results Employees by Job Status and Place of Residence • Full-time / part-time and seasonal lob status: At responding employers, most employees are full-time (32 or more hours/week) year-round in both summer (68 percent) and winter (56 percent). An additional 13-12 percent in each season are year-round part-time, 15-24 percent are seasonal full-time, and 4-9 percent are seasonal part-time. Percent of Employees Aggregating the responses by hours, most employees are full time in both summer (83 percent) and winter (79 percent), while the remaining 17 — 21 percent are part-time. Aggregating the responses by seasonality, more employees are year-round in summer (81 percent) than winter (68 percent). Conversely, a higher share of employees are seasonal in winter (32 percent) than summer (19 percent), as many employers meet peak winter demand by hiring additional winter seasonal employees. 80% 70% 60% 50% 40% 30% 20% 10% 0% Figure 3 Share of employment by job status and season 68% 56% A Share of employees in summer (Jun -Sep) V Share of employees in winter (Nov -Apr) 24% Year-round, full-time Year-round, part-time Seasonal, full-time Seasonal, part-time employees employees employees employees (32+ hrs/week) (<32 hours/week) (32+ hrs/week) (<32 hours/week) • Place of residence of employees: In aggregate, respondents estimated that 26 percent of their peak -season employees live in Vail, 16 percent live in unincorporated Eagle County within three miles of Vail municipal limits, 54 percent live elsewhere in Eagle County, and 4 percent live elsewhere in the region. Figure 4 To the best of your knowledge, where do your employees live? (Peak season) Within town limits of Vail Unincorporated Eagle County, within 3 miles of Vail municipal limits Elsewhere in Eagle County 0% Ompomi Percent of Employees 10% 20% 30% 40% 50% 60% -11 Elsewhere in region 4% ier 26% RRC Associates 11 October 3, 2017 - Page 303 of 5 2016 Vail Employer Survey Summary of Results Employer Size (number of employees) • Number of employees: Most responding businesses employ 1— 4 (25 percent), 5 — 9 (30 percent), 10 —19 (15 percent), or 20 — 49 workers (21 percent), together comprising 91 percent of responding employers. Smaller shares employ 50 — 99 workers (5 percent) and 100+ workers (3 percent). This preponderance of smaller employers roughly parallels patterns for private sector employers in zip codes 81657 and 81658, except that the survey somewhat overrepresented employers with 5 — 49 workers, and underrepresented employers with 1— 4 workers (Figure 5 to follow). Altogether, responding businesses employed an average of 22.7 workers in their peak season, and a median of eight workers. In aggregate terms, responding businesses employed a total of 2,417 workers in winter, 1,950 workers in summer, and 2,605 workers in greater of their winter or summer season. Figure 5 Share of responding employers by seasonal maximum employment (greater of winter or summer) vs. Share of private employers in zip codes 81675 and 81658 by employment in 2014* Percent of Employers 0% 10% 20% 30% 40% 50% 60% 1-4 — 2546 1 53% 1 • 151 1095 20-49 10%21% 1 20% 50-99 5% 4% 100+ 3% 396 30% L Percent of responding employers (based on seasonal maximum employment) Li Percent of private sector employers in zips 81657, 81658 (2014)* *Source of employers in zips 81657, 81658: U.S. Census Zip Code Business Patterns (employment as of April 1, 2014); most government employers excluded. • How many jobs are currently unfilled? As of the time they completed they completed the survey (November / December 2016), 29 percent of employers had unfilled full-time jobs, and 26 percent had unfilled part-time jobs. Combined, these unfilled positions were equivalent to 16 percent of total peak season employment at responding employers. (Stated another way, staffing at responding employers was up to 16 percent short of their peak needs.) RRC Associates 12 October 3, 2017 - Page 304 of 5 9 2016 Vail Employer Survey Summary of Results 80% 70% T ▪ 60% Q a 50% E w 40% a t 30% d 20% a 10% 0% 71% None Figure 6 Number of full-time and part-time jobs currently unfilled 10% 7% � � r 12% 1 2 - 4 5 or more How many FULL-TIME jobs, if any, are currently unfilled? None 995 1 2 - 4 5 or more How many PART-TIME jobs, if any, are currently unfilled? Employer Space Characteristics • Business location: The survey was designed to reach employers within the Town of Vail. Virtually all responding employers (97.0 percent) are physically located within the town limits of Vail, while 0.8 percent are in unincorporated Eagle County within three miles of Vail town limits, 1.5 percent are in unincorporated Eagle County more than three miles of Vail town limits, and 0.8 percent have locations elsewhere. Figure 7 Physical location of business Within town limits of Vail Unincorporated Eagle County, within 3 miles of Vail town limits Unincorporated Eagle County, more than 3 miles from Vail town limits Other Percent of Employers 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 7% RRC Associates 13 October 3, 2017 - Page 305 of 5 2016 Vail Employer Survey Summary of Results • Single -tenant vs. multi -tenant buildings: Eighty-one percent of employers share a building occupied by other tenants, while 19 percent are in building(s) exclusively occupied by them. Figure 8 Is your business located in: Percent of Employers 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% A building shared with other tenants A building occupied exclusively by my business Mrnal 19% 81% • Gross square footage of floor area (lodging businesses included): Responding businesses reported occupying a median of 1,400 square feet of floor area, and a much larger average of 5,619 square feet — with the average lifted by a small number of relatively large businesses. Roughly three-quarters of responding businesses (73 percent) reported floor area of less than 2,500 square feet, while 20 percent had 2,500 — 9,999 square feet, and 7 percent had 10,000+ square feet.4 Figure 9 Gross square footage of floor area occupied by your business? Percent of Employers 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 0-999 sq ft. 1,000-2,499 sq ft. L b- 2,500-4,999 sq ft. 5,000-9,999 sq ft. 10,000+ sq ft. 4 In asking respondents to report gross square feet of floor area, the survey instructed businesses to "please exclude garages primarily used for parking, exterior/outdoors spaces, and unenclosed spaces. If your business is renting space in a multi -tenant building, your gross square footage will likely be equivalent to your leased square feet of interior space." RRC Associates 14 October 3, 2017 - Page 306 of 5 34% 39% 4% 6% 4 In asking respondents to report gross square feet of floor area, the survey instructed businesses to "please exclude garages primarily used for parking, exterior/outdoors spaces, and unenclosed spaces. If your business is renting space in a multi -tenant building, your gross square footage will likely be equivalent to your leased square feet of interior space." RRC Associates 14 October 3, 2017 - Page 306 of 5 2016 Vail Employer Survey Summary of Results • Type(s) of space occupied: The largest share of respondents indicated that they occupied retail / merchandising (34 percent) or hotel/ lodging (30 percent) space. Smaller numbers of businesses used space best categorized as restaurant/food service/ bar (20 percent), office (15 percent), home office (12 percent), services (5 percent), and various other types of space. On average, respondents reported using an average of 1.23 different types of space, with most employers using just one type of space, and others using a mix of space types. Figure 10 Which of the following best describes the type(s) of space your business occupies? (Multiple responses permitted) Retail' merchandising Hotel / lodging Restaurant / food service / bar Office (including government, private, and medical office) Home office / business is located in my home Services (bank, hair salon, gas station, automobile care, etc.) Industrial (incl light/heavy industrial, manufacturing, utilities, etc.) Recreational (theater, athletic dub, recreation center, etc.) Other Percent of Employers 0% 5% 10% 15% 20% 25% 30% 35% 40% I I 3495 30% 2096 15% 1296 295 195 596 595 RRC Associates 15 October 3, 2017 - Page 307 of 5 2016 Vail Employer Survey Summary of Results Anticipated Future Changes in Employment • Anticipated change in employees during the next five years: Over the next five years, two-thirds of employers expect their employment to remain about the same (66 percent). Of the remainder, notably more employers plan to increase (20 percent) than reduce (0 percent) their number of employees, while 14 percent don't know. Taking into account all respondents' future expectations, employment is projected to increase by a total of 5.9 percent in the next five years. • Anticipated employee retirement in the next five years: Twenty-eight percent of responding employers anticipate having one or more employees retire over the next five years. In aggregate, employers anticipate that retiring employees will be equivalent in number to about 3 percent of their total peak -season employees. To the extent that retiring employees remain in the area and continue to occupy their existing housing units, the amount of housing available for replacement workers could become correspondingly tighter without a commensurate increase in supply. Figure 11 Anticipated changes in employment and employee retirement in the next five years Percent of Employers 0% 20% 40% 60% 80% increase your number of employees Reduce your number of employees o% Stay about the same Don't know 111 14 No employees One employee 13° Two employees 7% Three or more employees 796 20% 669 72% RRC Associates 16 October 3, 2017 - Page 308 of 5 2016 Vail Employer Survey Summary of Results Housing A series of survey questions focused specifically on housing issues, the results of which are summarized below. Employer Perceptions of Affordable/Employee Housing Situation A portion of the employer survey was dedicated to understanding employer experiences and opinions related to employee housing issues. This section summarizes employer responses to these questions. • Degree to which affordable/employee housing is problematic for local residents: Ninety-six percent of employers said that affordable/employee housing for local residents is a problem to some degree, most of whom consider it to be a serious issue. Thirty-seven percent say it is "the most critical problem in the Vail Valley," and 45 percent indicate it is "one of the more serious problems." An additional 10 percent characterize it as "a problem, but there are others which also need attention." Four percent consider housing to be "one of our lesser problems," and 4 percent "don't believe it is a problem." Figure 12 Do you feel affordable/employee housing for local residents is: I don't believe it is a problem One of our lesser problems A problem, but there are others which also need attention One of the more serious problems The most critical problem in the Vail Valley Percent of Employers 0% 10% 20% 30% 40% 50% 4% 4% 1096 37% 45% • How difficult is it for your employees to find affordable housing in the Vail area? On a scale where 1= "not at all difficult," 3 = "moderately difficult," and 5 = "very difficult," most employers indicated that it was "5 - very difficult" for their employees at all levels to find affordable housing in the Vail area, including seasonal employees (79 percent), general/labor service employees (74 percent), retail/service clerks (73 percent), entry-level professionals (66 percent), office support staff (64 percent), mid -management (55 percent), and upper management (55 percent). RRC Associates 17 October 3, 2017 - Page 309 of 5 Percent of Employers 2016 Vail Employer Survey Summary of Results 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Figure 13 How difficult is it for your employees to find affordable housing in the Vail area? 11 1=Not at all difficult `i2 1-4 3=Moderately difficult X14 r 5=Very difficult Mean difficulty Seasonal 3.9 Retail/ General labor/ Entry level Office support Mid- Upper employees service clerks service professionals staff management management 5 4.5 4 c 3.5 cc 11 T Lfl 3 u 2.5 = 'a ro — m 2 2 tg1.5 1 • How, if at all, has the availability of affordable housing in Vail affected the work performance of your employees? Twenty-eight percent of employers believed that housing has not affected employee performance. Conversely, nearly three-quarters (72 percent) of employers feel that performance has been affected, most commonly citing displeasure with wage rates due to high housing costs (53 percent), followed by high turnover (36 percent), tardiness from long commutes (33 percent), high absentee rates (12 percent), and other issues (12 percent, primarily difficulty finding/recruiting employees). RRC Associates 18 October 3, 2017 - Page 310 of 5 2016 Vail Employer Survey Summary of Results Figure 14 How, if at all, has the availability of affordable housing in Vail affected the work performance of your employees? (Multiple responses permitted) Percent of Employers 0% 10% 20% 30% 40% 50% 60% I don't believe housing has affected employee performance Displeasure with wage rates due to high housing costs High turnover Tardiness from long commutes High absentee rate Other • How many people, in your estimation, were not hired or left your employment in the past 12 months because they lacked affordable housing? About half (51 percent) of employers said there were people they had not hired or who had left their employment in the past 12 months because they lacked affordable housing. Among this group of impacted employers, an average of 8.1 employees were not hired or left employment due to housing, which is equivalent to 20 percent of peak season employees at these impacted businesses, and 17 percent of peak season employees at all businesses. Figure 15 How many people, in your estimation, were not hired or left your employment in the past 12 months because they lacked affordable housing? 60% 50% m o • 40% E Q30% Fp 20% 61 10% 095 49% None 9% 9% 7% 1 2 3 4 5-9 10 or more RRC Associates 19 October 3, 2017 - Page 311 of 5 28% I 53% 36% 33% 12% 12% • How many people, in your estimation, were not hired or left your employment in the past 12 months because they lacked affordable housing? About half (51 percent) of employers said there were people they had not hired or who had left their employment in the past 12 months because they lacked affordable housing. Among this group of impacted employers, an average of 8.1 employees were not hired or left employment due to housing, which is equivalent to 20 percent of peak season employees at these impacted businesses, and 17 percent of peak season employees at all businesses. Figure 15 How many people, in your estimation, were not hired or left your employment in the past 12 months because they lacked affordable housing? 60% 50% m o • 40% E Q30% Fp 20% 61 10% 095 49% None 9% 9% 7% 1 2 3 4 5-9 10 or more RRC Associates 19 October 3, 2017 - Page 311 of 5 2016 Vail Employer Survey Summary of Results Employer Actions and Opinions Regarding Workforce Housing Assistance • Does your business offer your employees any housing assistance? Twenty-eight percent of employers said they offer workforce housing assistance. The most prevalent type of assistance provided is company-owned housing (12 percent), followed by subsidized rents (9 percent), wage differential for housing (4 percent), down payment assistance (1 percent), and cash incentives (1 percent). Figure 16 Does your business offer your employees any housing assistance? (Multiple responses permitted) Percent of Employers 09i 10% 20% 30% 40% 50% 60% 70% 80% My business does riot offer housing assistance Company-owned housing program Subsidized rents Wage differential for housing Down payment assistance for home purchase Cash incentives Other assistance 9% 12% Other: Higher wages, per diem, real estate services, etc. 72% • Would you consider partnering or investing in a housing project to obtain master leased units for your employees? Eighteen percent of employers said they would be willing to consider partnering or investing in a housing project to obtain master leased units for their employees. Over twice as many indicated they would not (44 percent), while 37 percent said they were uncertain. Figure 17 Would you consider partnering or investing in a housing project to obtain master leased units for your employees? 0% Yes No Uncertain Percent of Employers 10% 20% 30% 40% 50% I 18% 3 % 44% RRC Associates 20 October 3, 2017 - Page 312 of 5 2016 Vail Employer Survey Summary of Results Employers had the opportunity to provide comment on their responses. Selected comments are provided below in order to illustrate the sentiments behind the various positions taken by employers: Yes: No: o "Already involved in solving our own issues, would welcome conversation about any viable alternatives." o "It's the only real problem with Vail. Some of my employees live in Eagle, which in the snow is 1+ hour drive." o "There were times last winter that 1 almost just closed my business rather than deal with having no staff." o "We have purchased two homes this year to keep them off VRBO." o "Housing is NOT the business of government. 1 make more money on owning my own housing." o "My business can't afford that for part-time seasonable workers, which is who needs housing." o "Not financially feasible." o "Why does the government think it should find me a place to live?" Uncertain: o "Business in Vail is too seasonal for small business owners to buy or subsidize housing." o "Need more data, of course." o "We would probably not be able to afford this." o "Would need to see benefits of that vs. privately buying property." Additional Comments and Suggestions Regarding Workforce Housing in Vail At the end of the survey, responding employers were asked to provide any other comments or suggestions concerning workforce housing in Vail. Many employers used it as an opportunity to provide suggestions of how or where to develop affordable housing options, and a sample of these comments are excerpted below. All comments are provided in the Appendix to this report and should be read in their entirety in order to grasp the full range of respondents' opinions. o "Build more, even if you build 5 more apartment complexes, you would need more." o "Don't concentrate on 'workforce' housing but on 'local affordable' housing." o "Focus on seasonal short term facilities. The front line employee is the most important asset we have. Take care of this and you take care of a lot of other problems - parking and poor customer service being the main two." o "For workers to get into town, once parking starts charging, buses should go to full schedule." o "1 think employee housing should be built on top of the transportation centers." o "1 think Vail employees need housing west of Vail - Avon, Edwards, not in Vail." o "Limit or monitor VRBO housing, increase minimum wage." o "Need more housing with underground parking! Don't be like Avon!" o "Tiny homes on trailers might work." RRC Associates 21 October 3, 2017 - Page 313 of 5 2016 Vail Employer Survey Summary of Results Transportation Two questions on the employer survey focused specifically on transportation issues, the results of which are summarized below. • Employee commute mode by season: Employees' commute modes vary between summer and winter, with notably greater usage of busses in winter. The most common mode in both seasons is driving alone (57 percent in summer and 46 percent in winter). Following is riding the bus, which is more prevalent in winter (38 percent) than summer (24 percent). The next most common mode of transport is carpool/ vanpool (12-13 percent in each season), with modest shares walking (3 percent in each season), biking (2.2 percent summer, 0.3 percent winter), and using other modes (2.3 percent and 0.4 percent respectively). Figure 18 Please estimate how your employees typically travel to your business in summer and winter Drive alone Ride the bus Drive with at least one other person Walk Ride a bike Use other modes Percent of Employees 0% 10% 20% 30% 40% 50% 60% 1 s -- 57 rillilliO% % 24% 3;3 % 46 ::Summer u Winter RRC Associates 22 October 3, 2017 - Page 314 of 5 2016 Vail Employer Survey Summary of Results • Does your business offer your employees incentives for using transportation modes other than driving alone? Nearly half (46 percent) of employers offer incentives which encourage use of alternate modes, such as bus passes (19.8 percent), employee cash out program for parking (9.4 percent), an on-site company vehicle for employee errands (5.7 percent), a carpooling program (3.8 percent), cash incentives (3.8 percent), a van pooling program (2.8 percent), preferential parking for carpools or vanpools (1.9 percent), and parking restricted to carpools and vanpools (1.9 percent), and other incentives (16 percent, although most respondents indicated this consisted of onsite parking or parking passes). Figure 19 Does your business offer your employees any of the following incentives for using transportation modes other than driving alone? (Multiple responses permitted) Percent of Employers 0% 20% 40% 60% 80% 10096 Bus passes 19.8% Employee cash out program for parking 9.4% On-site company vehicle for employee errands 5.7% Carpooling program 3.8% Cash incentives 3.8% Van pooling program 2.896 Preferential parking for carpools, vanpools 1.9% Parking restricted to carpools, vanpools 1.9% Other 6.0% None of the above Other: parking passes, paid -for spots, private parking, etc. 9.8% RRC Associates 23 October 3, 2017 - Page 315 of 5 Vail Local Housing•Authority 75 South Frontage Road West Vail, CO 81657 August 14, 2017 Vail Town Council 75 South Frontage Road West Vail, CO 81657 Steve Lindstrom, Chairman Molly Murphy Mary McDougall James Wilkins Francisco Meza Re: Commercial Linkage Employee Generation and Mitigation Rate Recommendation Dear Mr. Mayor and Council Members, The Commercial Linkage Employee Generation and Mitigation Rates were last updated in 2008. The purpose for applying these rates is to ensure new commercial development and redevelopment in the town provide for a reasonable and appropriate amount of employee housing to mitigate the impact on employee housing caused by those developments. According to the Vail Town code 12-2 Definitions the Nexus Study, a report prepared at the request of the town council, updated at least every five (5) years or more often if deemed necessary by the town council, analyzing the current and future employee housing needs resulting from new development and redevelopment in the town. The report was last updated in 2008. In 2016 the VLHA engaged RRC to study and report current employee generation in the Town of Vail. VLHA agrees with RRC recommendations to increase Eating and Drinking Establishment and Office, decrease Retail Sales and Accommodation as well as create an additional category for Accommodation based on employees per 1,000 square feet of floor space and proposes the following: • Decrease Accommodation Units rate from 0.7/room to 0.6/ net new units • Create a multi-level formula for Accommodation Units based on the differing employment and services levels provided by various hotels and lodges • Increase Eating and Drinking Establishment rate from 6.8 to 10.2/1,000 feet of new net floor area • Increase Office (finance/banking, legal, medical, professional services) from 3.2 to 3.3 / 1,000 feet of new net floor area We look forward to further discussion and inclusion in the upcoming policy changes. Kind Regards, Steve Lindstrom Vail Local Housing Authority Chairman October 3, 2017 - Page 316 of 5 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Parking and Transportation Task Force Recommended Winter 2017-2018 Parking Program PRESENTER(S): Greg Hall Director of Public Works and Transportation ACTION REQUESTED OF COUNCIL: Approve or approve with modifications the Winter 2017-2018 Parking Program as recommended by the Parking and Transportation Task Force. BACKGROUND: The Parking & Transportation Task Force was formed in 1999 in an advisory capacity and has been enacted through the years at the direction of the Vail Town Council. In reinstating the Task Force, the role of the 12 -member group is to provide advisory input and recommendations on parking, transit and traffic operations. STAFF RECOMMENDATION: Staff recommends the Town Council approve the Parking and Transportation Task Force recommendations for the Winter 2017-2018 Parking Program. ATTACHMENTS: Description Staff Memo Parking overflow demand chart October 3, 2017 - Page 317 of 5 TOWN OF VAIL Memorandum TO: Vail Town Council FROM: Parking and Transportation Task Force Greg Hall, Director of Public Works and Transportation DATE: October 3, 2017 SUBJECT: Parking and Transportation Task Force Recommended Winter 2017-2018 Parking Program I. PURPOSE The purpose of this item is to: • Provide Town Council the Parking and Transportation Task Force (PATTF) recommendation for Winter 2017-2018 Parking Program • Request Town Council approve the Winter 2017-2018 Parking Program 11. BACKGROUND The Town Council was presented the Parking & Transportation Task Force recommendations for the Winter 2017- 2018 Parking Program at the September 19, 2017 Town Council meeting. In addition to the winter parking program, Council reviewed various statistics and information regarding parking throughout the year. The Parking & Transportation Task Force was formed in 1999 in an advisory capacity and has been enacted through the years at the direction of the Vail Town Council. In reinstating the Task Force, the role of the 12 -member group is to provide advisory input and recommendations on parking, transit and traffic operations. Representatives are as follows: Representing the retail community - Meg Hanlon and Hugh Paine Representing the restaurant community - Bill Suarez Representing the lodging community - Brian Butts Representing the community -at -large - Kent Johnson, Andrew Lanes and Don Marks Representing Vail Valley Medical Center - Darryl Flores (Cheryl Cannataro Alt.) Representing Vail Resorts - Doug Lovell and Jeff Babb Representing the Vail Town Council - Mayor Dave Chapin and Jen Mason 1 October 3, 2017 - Page 318 of 5 The Task Force is chaired by Mayor Chapin and supported by various departments and agencies to assist with technical expertise. Recommended Winter 2017- 2018 Rate and Parking Structure: Existing Proposed 0 to 30 Free Free 30 to 1 Free Free 1 to 1.5 Free Free 1.5 to 2 Free $5 2 to 3 $15 $10 3 to4 $20 $20 4 to 15 $25 $30 15 to 24 $25 $40 Recommended Parking Pass Prices Existing Proposed Gold $3250 $3250 Silver $1800 $2000 Blue $1100 $1500 Green $ 500 $750 Pink $150 $300 The adopted goal of the Town of Vail for parking during the winter is to provide a parking program in which all but 15 days of overflow parking occur. During the past two winters, the number of South Frontage Road overflow parking occurred 29 and 20 days, respectively. Had there been better utilization of the supply of available parking spaces combined with reduced demand — netting 217-304 vehicles — the town would have met the 15 day goal during the past two seasons. (See attached chart) III. TASK FORCE DISCUSSIONS 1 WINTER 2017-2018 The recommendations of the Parking and Transportation Task Force for the Winter 2017- 2018 Parking Program are targeted to: • Increase the use of the current underutilized parking supply during peak periods. • Decrease the demand for parking spaces during peak periods to free up spaces. • Encourage the use of carpooling and transit. • Discourage the use of rental cars. • Encourage the use of short-term parking for business opportunities verses free extended parking (looping) and the free 2 hour local ski outing. • Encourage the reduction in Vehicle Miles of Travel VMT as outlined in the Town's Environmental Strategic Plan as a 20% VMT reduction goal. The PATTF identified the following strategies to accomplish the goals and influence both the supply and demand side of parking for the upcoming season: 2 October 3, 2017 - Page 319 of 5 Supply During peak days, the outlying free parking has not been used to its fullest extent. In reviewing parking structure fill times for the 15th busiest and beyond overflow days for the 2015-2016 season, one day filled before 10:50 AM and the average fill time for these days was 11:50 AM. During the 2016-2017 season, for the same 15th busiest and beyond overflow days, one day filled before 10:50 AM and the average fill time was 11:20 AM. The average number of unused outlying free spaces available during 2016 -2017 on all frontage road overflow days was 94 spaces out of a total of 265 spaces or 35%. The number of spaces available on the 6 days beyond the 15th busiest day was 111 free spaces while the average number of cars overflowing on the South Frontage Road was 204. Over 50% of the overflow volume could have been accommodated in the current outlying free spaces. Demand Peak day demand on average for the entire season is 5% higher than non -peak days. The goal is for a 5% reduction in drive -up demand to park in the structures during the 4-8 hour period. This period has 199,214 vehicle transactions during the season. The reduction would be nearly 10,000 cars for the season. A 5 % reduction on peak days would be on average 72 fewer vehicles occupying a parking space each peak day By increasing the daily parking fee rate by 20% from $25 to $30, it is anticipated there will be a 5% decrease in demand. Another area of focus by the PATTF is to reduce the number of cars overnighting in the structures during the winter season. On average, the number of cars in the structures overnight varies but does increase during peak periods as hotel occupancy and overall town occupancy peaks. Typically there are 200-300 cars overnight in both structures and on peak days this increases by another 100-200 cars. Applying an overnight surcharge to the new $30 rate of $10 for an overall rate of $40 has been proposed. This would again reduce the storing of cars in the structure overnight and further discourage the use of rental cars of destination guests. 2 Hour Free Parking Period The PATTF reviewed the number of free transactions occurring during this time period, as well as the last 10 minutes and first 5 minutes (grace period) around the 2 hour time limit in the structures. 44.4% of all ticketed transactions (190,000 cars) took place during the entire 2 hour period. In the 15 minute period, 72,000 of the 190,000 transactions took place. According to observations by the parking staff, in addition to errands and lunch, the 2 -hour free parking window provides just enough time to make a few runs on the mountain and for others, to "loop." Comparing the recently collected data on summer parking transactions, where incentives to "loop" do not exist, only 35% of all transactions take place in the 2 -hour period. The Task Force recommends reducing the free period from 2 hours to 90 minutes. 3 October 3, 2017 - Page 320 of 5 A reduction in the number of transactions during this period and increasing the number of available parking spaces in the structure is the goal. A 20% reduction would equal on average of approximately 100 transactions per day. The PATTF recommends $5 for the 90 -minute to 2 -hour period and a reduction of $5 from $15 to $10 for the 2 -hour to 3 -hour period to encourage more time spent at businesses. Parking Vouchers In addition, the Town is further exploring a business license holder voucher system. Initial thoughts are to encourage businesses to participate in a voucher program in which the Town will sell $5 discounts to businesses for half price or $2.50. The Town is in discussions with Vail Chamber and Business Association on how to assist and obtain feedback from the business community. If implemented, this would be a new program and the Town parking system is able to handle such a voucher program. The Town may limit the number of vouchers per business in the beginning to evaluate the program mid- season. Vouchers bought would not be refunded at the end of the season. The Town, through its Vail Host program, has distributed free parking coupons in the past as a random act of kindness/guest recovery initiative. In discussions with the Welcome Center/Host staff, it is recommended the use of the same $5 parking vouchers as a new guest recovery tool in lieu of the free parking coupon. Season Parking Passes Season parking pass pricing is calculated based on the drive -up rate and the value derived for various user groups. With each pass, a discount and restriction is used to influence behavior. In evaluating the cost of the passes, the Task Force also took into account the number of passes used, targeted users and use patterns, and the ability to influence use or change behavior to a more restricted pass. Type of Pass Gold Silver Blue Green* Number by Pass Type 42 30 329 158 Transactions per Time Period 0- 90 min 90 min- 4 hours 4 hours plus 1337 338 1630 271 721 407 3016 285 3076 3016 22368 5537 Percent of Transactions per Time Period 0- 90 min 90 min- 4 hours 4 hours plus 26.0% 9.0% 6.1% 4.4% 14.0% 10.8% 11.3% 4.7% 59.9% 80.2% 84.1% 90.9% Total Seasonal Transactions 5134 3761 26593 6093 Ave. Number of Transactions * Restricted on Days Used 122.2 125.4 80.8 38.6 4 October 3, 2017 - Page 321 of 5 The Task Force recommends the following: There is little demand for the Gold Pass. The consumer of this pass is least likely to change their habits. The Task Force felt this pass may have been overpriced and has recommended no increase. However, the Town Council has received several public comments suggesting the price for this pass also be increased. The Silver Pass is similar to the Gold Pass in demand and usage. However, because it has the benefits of a Gold Pass and the overall seasonal value of parking has increased, it was felt a small increase was merited to discourage an increase in demand for the Silver Pass than the current market. The Blue Pass is one of the more widely used passes with more use by employees including both Vail Resorts and Vail Health. The number of pass holders is a bigger demographic and, as such, a bigger price increase was deemed appropriate to shift demand. The Green Pass is an employee pass. The pass is the most restricted parking structure pass; however, it also provides the benefits of a Pink Pass. There is also a monetary relationship between the benefits of the Green Pass verses just using the discounts of the Value Passes. The Pink Pass is an employee pass which is greatly undervalued, according to the Task Force. The demand for the Pink Pass has averaged 585 passes for the last four seasons. The current cost is $1/day. The requirement for this employee pass is the employee work 30hours/week to qualify. Even if the employee worked 3 10 -hour shifts per week, the cost per day would be $2.40/day. This pass does not encourage the use of transit or carpooling. It strongly encourages employers who may help their employees with the cost of parking or transit to buy a Pink Pass over an ECO transit pass. The cost of this pass does not support the town's environmental goals. For those employees who absolutely need to drive to work, increasing the cost per day to $2 to $4.80/ day depending on the number of days used remains a significant value and is still less than the cost of an ECO pass of $2.78/day if used every day of the month. Transit In order to encourage the use of the free outlying parking to the fullest, the Task Force recommends the West Vail Express bus service frequency be increased. The current express routes mirror both the Green route in the AM peak and the Red route in the PM peak on the North Frontage Road. The ability to provide a fixed -route schedule for the West Express offset from the Red and Green Routes on a 15 -min frequency utilizing the new underpass to provide direct service to Lionshead is recommended. This would provide up to 6 opportunities during the morning and afternoon to take transit from Town Center to West Vail greatly enhancing the free outlying parking areas and further encourage transit use along the route from the West Vail and Timber Ridge area. 5 October 3, 2017 - Page 322 of 5 IV. RECOMMENDED WINTER 2017-2018 PARKING PROGRAM The Task Force makes the following recommendations when considering all the variables, policies and dynamics of the Vail parking program: reducing demand, the desire to encourage transit and carpooling use, discourage driving, align parking policies with our environmental policies, while recognizing the need to cover costs of increased parking operations and transit and other alternative enhancements. Winter 2017-2018 objectives and recommendations • Require construction projects to have an employee transportation and parking plan • Work with ECO Transit to support increased service in 2018 through county budget process • Develop a marketing and messaging plan around the following to reach 15 day overflow goal o Biking o Walking o Don't rent a car o Environmental effects of driving o Healthy lifestyles o Reduce congestion o Promote transit use o Ridesharing (Uber, Lyft) o Carpooling o Employee van pools o Special event marketing and messaging for attendees o Special event employee/volunteers use alternative parking sites, modes o Business Validations o Random Acts of Kindness/Guest Recovery • Inventory and add bike racks, bike corrals for special events • Enhancing additional winter transit service • Long-term storage of cars • Inventory winter usage of private lots As with any change in parking rates or policies, a well thought out public education and implementation plan is critical to the success of the changes. IV. RECOMMENDED ACTIONS COSTS AND BUDGET IMPLICATIONS The Vail Parking and Transportation Task Force and staff have provided cost and budget projections on the final recommended plan. The cost of the business voucher, guest recovery programs, the decreased revenue from reduced demand and price decrease will be offset by the modest increase in prices. The cost of the enhanced West Vail Express is $75,000 and can be covered with the remaining parking revenue offset. VI. ACTION REQUESTED Approve or approve with modifications the Winter 2017-2018 Parking Program as recommended by the Parking and Transportation Task Force. Approving the program 6 October 3, 2017 - Page 323 of 5 earlier in October allows additional time to collaborate with our many partners on a successful winter season. Recommended Rate Structure: Existing Proposed 0 to 30 Free Free 30 to 1 Free Free 1 to 1.5 Free Free 1.5 to 2 Free $5 2 to 3 $15 $10 3 to4 $20 $20 4 to 15 $25 $30 15 to 24 $25 $40 Recommended Parking Pass Prices Existing Proposed Gold $3250 $3250 Silver $1800 $2000 Blue $1100 $1500 Green $ 500 $750 Pink $150 $300 VII. STAFF RECOMMENDATION Staff recommends the Town Council approve the Parking and Transportation Task Force recommendations for the Winter 2017-2018 Parking Program. The town will work with our partners to provide a thorough public information program regarding the changes to the parking program. VII. ATTACHMENTS Parking overflow demand chart 7 October 3, 2017 - Page 324 of 5 Parking overflow demand chart South Frontage Road Car Counts (highest to lowest) 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 393 401 933 308 392 892 274 376 492 196 323 456 192 179 382 183 172 380 129 125 372 106 285 111 1070 891 622 767 498 673 268 346 264 326 92 318 317 215 214 969 702 583 511 491 438 430 403 402 685 480 479 427 421 402 396 329 317 10th day 98 189 382 312 15th day 30th Day 348 342 337 308 304 312 303 239 222 217 288 211 270 190 247 187 242 154 236 150 214 206 198 196 192 168 162 157 152 October 3, 2017 - Page 325 of 5 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Ordinance No. 14, Series 2017, First Reading, an Ordinance adopting a budget and financial plan and making appropriations to pay the costs, expenses and liabilities of the Town of Vail, Colorado for its fiscal year January 1, 2018 through December 31, 2018 PRESENTER(S): Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 14, Series 2017 BACKGROUND: Please see attached memo STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 14, Series 2017 ATTACHMENTS: Description Ord 14 Budget First Reading October 3, 2017 - Page 326 of 5 TOWN OF VAIL' 2018 PROPOSED BUDGET 1st Reading October 3, 2017 October 3, 2017 - Page 327 of 5 Town of Vail Proposed 2018 Budget Table of Contents Cover Memo 1 2018 Budget Highlights 11 Major Revenue Analysis 23 Summary of Changes in Personnel 24 Ten -Year Summary of Budgeted Positions by Department 25 Employee Benefits Summary 27 This report shows the list of employee benefits by percentage and costs. General Fund Revenue and Expenditures 28 This schedule shows the major revenue and expenditures by category in the General Fund Contributions and Special Events 29 Capital Projects Fund Revenue and Expenditures 37 This schedule shows revenue by type and expenditures by project in the Capital Projects Fund for 2017, Proposed 2018, and 2019 - 2022 plan Real Estate Transfer Tax Fund Revenue and Expenditures This schedule shows revenue by type and expenditures by project in the RETT Fund for 2017, Proposed 2018, and 2019 - 2022 plan Unfunded Projects This schedule shows a listing of potential future projects that are currently not reflected in the proposed budget or long-term plan 41 45 Marketing (Business License) Fund Revenue and Expenditures 46 Heavy Equipment Fund Revenue and Expenditures 47 Health Insurance Fund Revenue and Expenditures 47 Dispatch Services Fund Revenue and Expenditures 48 Timber Ridge (Enterprise) Fund Revenue and Expenditures 49 October 3, 2017 - Page 328 of 5 TOWN OF VAIL. Memorandum TO: Vail Town Council FROM: Finance Department DATE: October 3, 2017 SUBJECT: Proposed 2018 Town Manager's Budget I. SUMMARY On September 19th, Council reviewed the first draft of the Town Manager's budget for 2018. The following memo is a repeat of the memo provided on September 19th, with responses to Council inquiries highlighted below. II. DISCUSSION Information provided in this first ordinance reading of the 2018 budget includes the proposed revenue and expenditures for all town funds, a summary of changes in personnel, funding recommendations for Council contributions and a five-year capital plan. The following budget philosophies are included in this 2018 budget proposal: • Use a sales tax revenue projection of 2% over 2017 amended budget • No increase to operating budgets in departments not including specific increases that may be requested by departments to meet the stated goals of the upcoming budget year. Any special requests are outlined below. • Council supported a proposed performance-based merit increase of up to 4%. • Council discussed a number of capital projects, including some newly -identified projects currently unfunded. Responses to Council Inquiries on September 19: Council Contributions • Council asked if the irrigation system request from Betty Ford Alpine Gardens was related to prior issues with the fountains. In reaching out to both the town's facilities manager and Nicola Ripley of BFAG, staff confirmed that the irrigation issues are separate from the fountain repairs. • Council requested a future presentation from both childcare organizations in town. Staff is arranging this for a November / December meeting. • Council asked for more information on the additional $86,000 asked for the Burton US Open event. Burton has provided a more detailed explanation in Attachment A. • Council requested that staff meet with the Pete Seibert Memorial group and discuss options regarding size/scope and cost of the project. Bill Rey of Claggett Rey Gallery supported keeping the sculpture at the current "life size" however October 3, 2017 - Page 329 of 5 suggested that there could be potential savings in installation ($50K) and savings from the artist ($50K). These savings would reduce the original estimated price from $400K to $300K. The group has raised $70K, which includes $10K from AIPP. Bill was open to the idea of a matching contribution from the town, and is hoping for a commitment of up to $150,000. The RETT budget does not currently include an amount; pending Council's decision this would be included in the second ordinance reading. General Fund Operations • The parking host program was questioned, specifically pay and job duties. This pilot program conducted during the summer (2017 only) is not budgeted to continue into 2018. This may be a topic for a budget supplemental during 2018 pending a decision on a summer parking program. • More information was gathered on the plans for Spring Back to Vail. Vail Resorts plans on one signature concert at Solaris on March 31St, with pond skimming on April 15th at Golden Peak. • Council asked about Fire ISO rating improvements and defensible space. Please refer to Attachment B for a memo from the Fire Department. • A placeholder for a position to manage Asset Management software / Cost Accounting has been added to salary & benefit expense only ($72.8K full year impact). The FTE count will be reflected later, should a position be added pending further review and analysis. • Staff has requested information about strategy and vision from the Air Alliance after they hold their October 2nd retreat. Capital Projects Fund • A placeholder for Asset Management software has been added to 2018, with an initial cost of $75,000 and following three years annual cost of $50,000. • Council requested a visual of the transit improvements requested in the 2018 budget. Please see Attachment C for drawings of both the added transit stop in Lionshead and the Vail Village TRC additional transit lane. • Council asked for an estimation of the annual expense to heat an additional 1,200 square feet of sidewalk between Vail Spa and the Lion. Staff estimates the additional cost to be $1,158. This estimate takes into consideration an average year of snowfall with current gas prices; the cost is estimated to be $0.965 per square foot per year. RETT Fund • Council asked for more information on the Environmental Sustainability department's $40,000 request for participation in Energy Smart Colorado. The intent of this budget request is to lay out a plan and partnership with Walking Mountains in order to achieve a 25% reduction in residential and commercial energy by 2025. The programming expenses for 2018 would provide opportunities and financial assistance through rebates for Vail residents and businesses in reducing energy consumption and operating costs, with a particular focus on energy -inefficient all -electric homes built before 1990. This partnership will provide free energy assessments to 20 Vail homeowners and 10 businesses. Community members will be connected with local resources for efficiency improvements, provided information and access to available rebates Town of Vail Page 2 October 3, 2017 - Page 330 of 5 and receive education on best practices. The Town will receive energy savings reports and data related to energy reductions achieved through the program. 2018 Budget Objectives The 2018 budget proposal assumes a continuation of high service levels within a conservative economic forecast. In addition, some of the new budget requests help align resources and equipment to accommodate added service levels associated with newer capital improvements throughout town such as the new 1-70 Underpass, Booth Creek Park and Red Sandstone Parking Structure. In addition, the budget proposal addresses several topics of importance to both Town Council and the community at large. Several areas of spending relate directly to common themes found in both the Council Action Plan and the recent Community Survey results. Housing, Environmental Sustainability and Parking/Transportation were among the top priorities. Initiatives addressing the above priorities have been included in the proposed 2018 budget and long term capital plans. Specifically the 2018 budget anticipates the completion and sale of homes in the Chamonix Housing Development, which will refund $17.7 million of the town's $22.1 million investment. The town subsidized the project with land and infrastructure costs of approximately $4.3 million. The first of 32 homes are set to being moving in later this year. Other housing programs include the INDEED deed restriction program, which has $3.7 million in funding allocated to the purchase of deed restrictions on Vail homes. On the Environmental front, the 2018 proposed budget includes funding to continue implementation of the Gore Creek Water Quality Plan, implementation of global sustainable destination certification a continuation of Actively Green programming, and ongoing recycling and plastic bag education. New programming includes a recycling challenge for Vail businesses to encourage increased commercial recycling. 2018 budget requests include participation in the Energy Smart Colorado Partnership to help meet the town's climate goals and an action plan for a global sustainable destination designation. Parking and pedestrian safety are included in the capital plan with a continuation of the Pedestrian Safety Enhancement projects, which was phased over a three year period beginning in 2016. Specifically the 2018 plan includes $1.5 million for final pedestrian crosswalks and lighting at Main Vail roundabouts and West Vail roundabouts. Parking and transportation solutions have been discussed by the re-initiated Parking and Transportation Task Force, a committee made up of representatives from Town Council, town staff, Vail Resorts, and local businesses. Alterations to bus service routes resulting from the new 1-70 Underpass will be reviewed during the year. A new parking structure at Red Sandstone Elementary School will begin construction in 2018. With contributions from both Vail Resorts ($4.3M) and Eagle County School District ($1.5M), the structure is an example of successful public private partnerships solving town -wide issues. The budget areas summarized above mirror the initiatives outlined in the Council Action Plan. Overall budget assumptions for the proposed 2018 budget are outlined below: Town of Vail Page 3 October 3, 2017 - Page 331 of 5 2018 Revenue The town's 2018 budget is funded by a projected $87.0 million net revenue budget, which includes nearly $17.0 million in sales of homes at the Chamonix Housing Development and $5.8 million in shared project reimbursement from the Red Sandstone Parking Structure ($4.3 million from Vail Resorts and $1.5 million from Eagle County School District. Without those one-time impacts, the remaining sources of revenue are projected at a 5.4% decrease from the 2017 amended budget and a decrease of 4.5% from the 2016 actual results. 62% of the estimated $26.1 million in sales tax collections is budgeted to go towards General Fund operations and the remaining 38% to the Capital Projects Fund. Sales Tax collections are estimated at $26.1M, a 2% increase from the 2017 amended budget and a 1.5% increase from 2016 actuals. Year to date collections are down 1.4% from the prior year due to a loss of over 400 hotel beds during the winter season and an overall slowdown in winter business. Summer months of June and July have surpassed prior years by 4.9% and 3.6%, respectively. Property tax collections are estimated at $5.3 million, an 8.4% increase based on the most recent report from the County Assessor's office however the assessor's report won't be final until November. The projected tax revenue includes impacts from a reduction in residential taxes due to the Gallagher Amendment, but is offset by increases in property valuations. The Gallagher Amendment reduces residential taxes by 9.5%, however residential values increased by approximately 10%, so taxes collected by the town are anticipated to be flat from residential properties. Commercial properties, in contrast, were assessed at a 50% increase in valuation, mainly due to new properties coming online and the sale of large commercial properties. Lift tax collections of $5.2 million are projected at a 5% increase from 2017 based on historical annual increases. Parking revenue of $5.4 million is a 4.5% increase from 2017 budget and a 3% increase from 2016 collections. Currently no increase in pricing of either parking passes or daily rates is assumed, pending final Council decision on the Winter 2017-2018 program. Construction permit fees ("Licenses and Permits") totaling $1.7 million are 7.6% higher than 2017 budget based on a four year average plus estimates for Mountain View and Vail Health's East Wing submittals. Real Estate Transfer Tax revenue is projected at $6.1 million, a 4.3% increase over 2017 budget and a 7.8% decrease from 2016 actuals. A minimal amount of sales of units at the Lion are anticipated for 2017, with additional sales projected for 2018. Year to date collections are currently up 45% from the prior year, due to high end residential sales. Construction Use Tax revenue is projected at $2.0 million, a 2% increase from 2017 budget plus an estimate for Mountain View. 2017 collections are currently down 20% from the prior year, mainly due to large projects in 2016. During 2018, staff proposes to review fee-based revenues collected by the town. Some have been recently updated such as the out -of -district fire rates and annual revisions to the rental rates at Donovan Pavilion. Others have not been revised in many years, such as plan check or permitting fees. Staff will return with a chart of fees charged by the town and approximate date of most recent update for Council's review. Town of Vail Page 4 October 3, 2017 - Page 332 of 5 2018 Expenditures Total operating expenditures for the General Fund are proposed at $39.4 million, a 4.0% increase from 2017 amended budget. This does not include an additional $475,000 in planning projects that will be funded from reserves. New items requested are outlined below. As a service organization, the majority of spending relates to staffing. For 2018, this represents $25.5 million or 65% of total expenditures which includes benefits, and a 4% proposed merit increase based on employee performance. Compensation The 4% percent merit proposed in the 2018 budget is proposed to prevent a decline in market competitiveness and continue as an average payer for most employment categories. While several entry level and some department head positions are trending below average in comparison surveys, our skilled trades and mid -management positions are average or even slightly above. Human Resources is compiling updated comparison data from other entities regarding plans for annual increases. Staff will provide updated regression analysis and comparison data as soon as available. For the 2018 budget, benefits as a percentage of wages is proposed at 40% for full time year round employees, up slightly from 38.92% budgeted for 2017 and 39.04% from 2016 actual. 2017 is currently trending significantly over budget due to an increase in health claims. Health claims experience is cyclical in nature. Over the past four years, the town experienced notably fewer claims and was able to build a healthy reserve in the Health Insurance Fund. In 2017 and 2018 we are expecting higher claims expense. Staff will work with the town's Benefits Focus Group to manage a portion of the impact with employees through changes to health plan design (for example, increases to employee -paid deductibles, co -pays and out of pocket maximums). Employee monthly premiums may also increase. Town departments will see an increase in benefits expense and an appropriate amount of Health Insurance Fund reserves will be utilized to mitigate the impact. Headcount The town's operations are proposed to be supported by 313.16 full time equivalent (FTE) positions in 2018, a 2.76 FTE (or 0.89%) increase from the prior year. Over the past ten years, the town has added 13.6 employees, or 4.5% of the total headcount. The majority of headcount additions over the years have centered around adding services such as a new fire station in West Vail, taking over the operation of the Welcome Centers, increased hours of bus service, parking hosts and special event staff. The new headcount requested in 2018 includes the following: • One seasonal (0.50 FTE) Heavy Equipment Operator is requested to begin in November of 2017, which in May of 2018 will convert to full time (1.0 FTE). The Heavy Equipment Operator is requested to address increased snow plowing and hauling needs from the new 1-70 Underpass and maintenance relating to water quality projects (such as clearing out culverts and storm water basins). • Two seasonal (0.76 FTE) summer bus drivers are requested to staff the continue summer express bus service to East Vail, Red Sandstone, and the Vail Golf and Nordic Center. The approximate cost to continue this service is $85,000 in wages and benefits. Town of Vail Page 5 October 3, 2017 - Page 333 of 5 • Midyear 2017 an additional building inspector position (1.0 FTE) was approved by the Town Manager due to sustained increased workloads and was intended to alleviate reliance on Safebuilt, a contracted inspection service. • A fixed term employee (1.0 FTE) was approved during 2016 to assist with the Water Quality Strategic Plan implementation. The duration of the position was two years. Staff is requesting a one-year extension to continue water quality programs currently underway. • The Police department is requesting to convert a fixed term 1.0 FTE to a full time employee that was approved during the 2016 and 2017 budget processes as a trial period for a 29th officer serving on the county -wide Drug Task Force. Please see the attached memo with more details on the success and cost sharing arrangement of the GRANITE program (Attachment D). • Parking host expenses that were added in 2017 as a pilot program are not currently included in the 2018 budget. Parking staffing for summer would be contingent upon the outcome of recommendations from the Parking and Transportation Task Force. The headcount charts also reflect the final phase of a reorganization in the Fire Department initiated two years ago as outlined in an attached memo from the Fire Department (Attachment E). There is no net increase to FTEs, however six full-time seasonal employees would convert to regular full-time. Please refer to page 23 for summary of FTE changes, and page 24 for a 10 -year history of the town's FTE count. Staffing requests proposed by department heads that are not currently included in the 2018 budget proposal include: • County -wide Crime Analyst was proposed with partial reimbursement from participating agencies. This position would provide better "intelligence -based" policing, utilizing shared data and trends to modernize the way the Police Department can fight crime. • Asset Management / Cost Accounting Technician (tied to a new cost accounting / asset management / work order system). **Staff has included the dollars associated with this position in the budget, however recommends additional research on the potential for use of the software organization -wide for asset tracking and long term capital planning. Should the position be approved by the town manager during 2018, the FTE count will be updated. • A full time Sweeper Operator for the Red Sandstone Parking Structure (effective October 2018). Staff recommends analyzing current staffing and needs closer to that date for the potential of a budget supplemental during the year. • Converting a part time management assistant to full time in the Police department. This position has been used to centralize equipment and supplies for new employees in both PD and Dispatch. This position would also responsible for reporting government mandated training and would take on responsibilities for local emergency management group (Northwest Incident Management Team) managing both expenses and reimbursement for trainings and deployments. The NWIMT has provided an $8,000 grant to help fund administrative support. Benefits for the entire organization are projected to total $8.2 million, an 8.1% increase from the 2017 budget. The 2017 budget for healthcare costs will be exceeded and will require a supplemental in December. The town enjoyed three years of reductions in the overall cost of Town of Vail Page 6 October 3, 2017 - Page 334 of 5 healthcare due to fewer large claims. This has enabled the town to utilize savings to build up healthy reserves to cover the cyclical nature of health claims activity. During 2017 claims experience has risen significantly, with 2018 anticipated to be trending in a similar manner. Please refer to page 27 for a break-out of all employee benefits. Benefits are broken out into two categories: "Fee-based" and "Payroll -based". Fee-based expenses relate to elected benefits such as healthcare and disability insurance. Payroll -based expenses relate to mandated benefits such as Medicare and unemployment insurance. "Contributions and Special Events" line item in the General Fund budget includes the Welcome Centers, Economic Development and Commission on Special Event departments, as well as staff recommendations for Council Contributions. During an update to Council on the contributions process on September 5th, staff received direction to require the "Services" category to provide an annual reporting of programs and services that were funded by TOV funds. This will be implemented in 2018. Council also voiced concern over funding operations for "Services" and was more supportive of funding specific programs. Staff recommends implementing this policy for the 2019 funding requests. Please see pages 29-36 for a summary of contribution requests and recommendations. The Commission on Special Events (CSE) proposed budget is flat with the 2017 budget, and currently includes $100,000 of Spring Back to Vail concert funding. Survey data collected on the event shows the following data on this event: Also during the September 5th meeting, Town Council supported a change in application process for Vail Signature Events such as Bravo!, Vail Dance Festival and Burton US Open. Rather than apply for funding through the Finance department, these events will be required to follow the CSE application process beginning in 2018 (for 2019 funding). While the funding decision will remain with Town Council, utilizing the CSE's application process will provide for more efficiencies and upfront information to staff. Town of Vail Page 7 October 3, 2017 - Page 335 of 5 2015 2016 2017 Spring Back to Vail Event - Survey Results 4/17-4/19 4/8-4/10 4/14-4/16 Funding Amount $ 40,000.00 $ 125,000.00 $ 130,000.00 Number of Concerts 3 1 1 Attendee Days 10,800 7000 7300 Direct Economic Impact to TOV $ 1,825,302.87 $ 669,716.16 $562,674.98 Economic Impact Payback Ratio $ 45.63 $ 5.36 $ 4.33 Overnight Visitor 66% 51% 32% NPS 73 72 27 Direct Economic Impact per Attendee Day $ 169.00 $ 96.00 $ 77.00 ADR $ 328.00 $ 333.00 $ 306.00 Survey Sample Size 88 191 68 Acts Portugal the Man, Trampled by Turtles, The Greyboy Allstars The Chris Robinson Brotherhood 123G0! Project Also during the September 5th meeting, Town Council supported a change in application process for Vail Signature Events such as Bravo!, Vail Dance Festival and Burton US Open. Rather than apply for funding through the Finance department, these events will be required to follow the CSE application process beginning in 2018 (for 2019 funding). While the funding decision will remain with Town Council, utilizing the CSE's application process will provide for more efficiencies and upfront information to staff. Town of Vail Page 7 October 3, 2017 - Page 335 of 5 Total event spending is proposed at $893,648. This includes funding from both the General Fund ($533,648) and the Marketing Fund ($360,000) which is sourced from business license revenue. Funding for the "Education and Enrichment" category is being proposed at $151,000, flat with the prior year. Fireworks continue to be separately funded from the General Fund for a total of $52,015 in 2018 to include both the 4th of July and New Year's celebrations. Departmental spending of $8.1 million (also labeled as "All Other Operating" in the General Fund statement on page 27) is a 1.9% increase from the 2017 amended budget. The following items represent significant changes from the prior year spending: • Replacement of town -wide uniforms ($100,000); This occurs once every four years • A correction to the electric utility line item that was underfunded by $200,000 in error during the 2017 budget process. • Increase to General Liability insurance ($50,000) based on new / improved town assets such as Booth Creek Park, restrooms at Chalet Courts, an employee housing unit, budgeted fleet purchases and planned capital projects. • Additional staff -related expenses in the Planning and Building Inspection departments of Community Development due to added staff and increased emphasis on professional development This General Fund 2018 budget proposal results in an ending fund balance of $27.2 million or 69% of annual revenues. Five -Year Capital Plan The five-year capital plan for the Capital Projects Fund and the Real Estate Transfer Tax (RETT) Fund is included on pages 37-44. As in the previous capital worksheets, cost increases are highlighted in orange, new requests are highlighted in green, timing changes to projects in purple and items previously included as placeholders are highlighted in blue. Items highlighted in yellow have changed since the Budget Draft meeting on September 19t" Capital Projects Fund (2018 Additions): Total spending of $25.9 million is proposed for 2018. The below items are new requests for 2018 and not previously listed in the 5 -year capital plan. • $250,000 for replacement of furniture, paint and re -design of Lionshead Welcome Center (not including the information booth area) • $26,100 in police equipment. This includes the replacement of headsets, vests and helmets for a 6 person Special Operations Unit (TOV members only) ($20K) plus replacement of mass casualty supplies in patrol cars ($6K) • $60,000 for the town's portion of a Regional Hazardous Materials Association of Eagle County (RHMAEC) vehicle. The vehicle would replace an older trailer that is currently used. Eagle County is contributing $120,000 of matching funds towards the purchase. • $265,000 for expansion of town -owned fleet vehicles. This includes a snow blower ($200K), a pickup truck for landscape architect ($30K) and a third vehicle for the Drug Task Force ($35K). The last two vehicles proposed would replace holdover vehicles that have been used in those capacities. Holdover vehicles are vehicles that were slated for auction when replacements are purchased, however they are held back for other purposes. • $400,000 to create a second bus lane near the Lionshead Transit Center to facilitate west -bound line haul routes. Finance staff recommends that a proposal for express Town of Vail Page 8 October 3, 2017 - Page 336 of 5 service to/from West Vail to Lionshead be reviewed as a whole, including both operating and capital considerations. • $250,000 for the continuation of a heated sidewalk from the Lion to Vail Spa. The Vail Spa has already put in heated sidewalk with their renovations and this project is offset by impact fees of $43K paid by the Lion in 2017. The project is funded by Vail Reinvestment Authority. • $475,000 is proposed for a transit lane at the top of Vail Transportation Center for express bus service. • $13.7 million for the Red Sandstone Parking Structure as approved by Town Council in 2017. This is offset with contributions from Vail Resorts ($4.3M) and the Eagle County School District ($1.5M). The remainder will be reimbursed from the Vail Reinvestment Authority over a five-year period. The Capital Projects Fund is currently projected with an ending fund balance of $16.9 million in 2018, and a fund balance of $20.2 million at the end of 2022. This does not include any unfunded projects such as the Municipal complex redevelopment. RETT Fund (2018 Additions): The RETT Fund supports annual operations of the town's Parks and Recreation function, Environmental Sustainability, Art in Public Places and the Forest Health crews. There were no significant increases in any of these operations for 2018. Project additions include the following: • $5,000 for final phase of Intermountain Fuel Reduction project • Council contributions for services include $69,700 of annual operating support of the Betty Ford Alpine Gardens and $45,450 program support for the Eagle River Watershed Council (flat with prior year). The Alpine Gardens have also requested capital support for repair to pavers in their ADA walks between fountain areas ($6K) and an upgraded irrigation system ($13K). • $125,000 for landscape improvements around the eastern area of the Vail Transportation Center where trees have been lost and plantings eroded by years of snow storage. • $150,000 for the continuation of the Open Lands Plan project. • $55,000 for an ADA ramp at the Ford Park Soccer Field entrance on Vail Valley Drive. The current driveway grade is not ADA compliant. • The annual capital budget meeting with the Vail Recreation District was held on September 21St. Staff needs further research on a few newly -identified projects and will provide updated budget estimates for the second reading of the budget ordinance. The newly -identified projects include repair or replacement of skylights on the roof of Dobson Ice Arena, and increasing safety of mezzanine -level railings on the interior of Dobson. The RETT Fund is currently projected with an ending fund balance of $1.1M in 2018, and a fund balance of $5.4 million at the end of 2022. Marketing Fund The Marketing Fund is generated through the collection of annual business license fees. Budgeted revenue for 2018 of $381,500 is projected flat with 2017 amended budget. $360,000 in expenditures will be used toward the Commission on Special Events. Town of Vail Page 9 October 3, 2017 - Page 337 of 5 Heavy Equipment Fund This is an internal services fund that manages the maintenance and repair of town vehicles and equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are charged back to the departments based on their use of the vehicles and equipment. The Heavy Equipment Fund (HEF) includes approximately $703,700 to purchase replacement vehicles and equipment in 2018. The vehicles are scheduled to be replaced at determined intervals. Funding for the HEF consists of charges to departments using the equipment and sales or trade-ins of old equipment. Projected fund balance is $1.5 million for the end of 2018. Health Insurance Fund This is an internal services fund that manages the town's health insurance plans. Costs are charged back to the town departments and employees through payroll deductions. The town was able to maintain costs for the past three years due to positive claims experience. 2017 claims are higher than previous years, and 2018 is anticipated to continue that trend. As a result, the 2018 proposed budget anticipates use of reserves, along with increases to costs for both town departments and employees. Projected fund balance is $2.9 million for the end of 2018. Dispatch Services Fund This is an enterprise fund that manages county -wide 911 emergency services. The 2018 budget proposal includes capital expenditures of $119,500 for the purchase of two radio consoles. The Dispatch Services Fund will need to use approximately $71.7K in reserves in 2018 to cover the capital projects. Remaining fund balance will be $792,503. Timber Ridge Enterprise Fund The 10 acre property at Timber Ridge is owned by the town, with the eastern half of the property under a ground lease to Lion's Ridge Apartment Homes with no lease payment for ten years. The Timber Ridge Enterprise Fund includes only the operating budget for the western half of the property (96 units, with 54 units under master lease to Vail Resorts). The 2018 proposed budget reflects a surplus of $187,130 after payment of all operating expenses, principal and interest due to the capital projects fund, and $280,701 set aside for capital projects. Specifically the capital improvements represent the third and final phase of Vail Resort's leased units (18 units of the 54 were renovated in 2016, 18 in 2017 and the final 18 units in the spring of 2018). The improvements are offset by rent increases for those units and paid back over a five-year period. Timber Ridge is projected to have a fund balance of $1.3 million at the end of 2018. III. ACTION REQUESTED OF COUNCIL Staff requests that Council approve or approve with amendments Ordinance No. 14, Series 2017 upon first reading. Town of Vail Page 10 October 3, 2017 - Page 338 of 5 Attachment A 9/27/2017 Goal: Level set the overall budgetary plan taking into account the past 5 years of growth and economic success for TOV combined with significant increases to in -town costs for the event. Focus: Provide a premium level of service to spectators, businesses and partners long term with continued development. Challenges: • Lodging - Rates increase exponentially year over year. • Venues/Bars/Restaurants - Pricing and terms for rental of venues for events have become unreasonable and present risk. • Safety/Infrastructure - The success and popularity of the event requires additional investment to maintain standards. The Burton US Open has created a demand that is now benefitting town businesses in what was formerly an off-peak period and now one most successful weeks of the year. We must offset a portion of the increases as a product of our success in order to keep this event sustainable over time. Burton will continue to invest in areas that are in the best interest of the Vail community and Vail businesses while keeping the 36 -year event legacy and brand intact. Investment opportunities for 2018 include: • Expanded footprint in town. New and enhanced installations improving guest experience. • Evolution of local business initiatives. Programs aimed at increasing foot traffic and spend, targeting new merchants with more integrated promotion. • Continued focus on key marketing initiatives. Attract key demographic to Vail for long term stays. Burton is committed to best in class event execution with a direct ROI for TOV at a level above industry standards, or that of other US Open partners. Burton would cap its request at the same amount for 2019, no increase beyond what has been requested for 2018. Sincerely, Burton Partnerships and Events Team October 3, 2017 - Page 339 of 5 TOWN OF VAIIL' Attachment B Memorandum To: Greg Clifton, Town Manager From: Mark Novak, Fire Chief Date: September 19, 2017 Subject: Town Council Information Request I. Purpose The purpose of this memo is to respond to a request for information made by Town Council during the September 19, 2017 Town Council Meeting. Specifically, there was a request for information regarding the current ISO rating for the Town of Vail and current wildfire mitigation efforts. II. Insurance Services Offices Rating The Insurance Services Offices (ISO) conducted a Public Protection Class (PPC) evaluation in April of 2015. The Insurance Services Offices is an insurance industry advisory organization responsible for the Public Protection Classification system. This system is used to evaluate structural fire suppression delivery systems (fire departments). This classification system is used by many insurance companies to make determinations regarding insurability, coverage levels and cost. The current grading schedule assigns a PPC class of 1-10, with 1 indicating superior fire protection and a rating of 10 indicating a fire protection delivery system that does not meet ISO's minimum requirements. In general, areas with a lower ISO rating have lower insurance rates and greater opportunity to obtain insurance through major insurance carriers. The 2015 evaluation resulted in a PPC of 2/2x. Prior to this the Town had a PPC of 4/9 which was achieved in 2010. Before 2010 the Town had a PPC of 5/9 which had been in effect since 1992. An ISO Class 2 is achieved with PPC a score greater than 80. The Town of Vail achieved a score of 82.11. This rating applies to all areas that are served by VFES, including areas outside the Town limits such as parts of the Intermountain area. The 2x rating applies to any property within the VFES service area that is greater than 1000' from a fire hydrant. VFES staff was unable to identify any developed property that meets these criteria. A property with a Class 2x rating would generally have higher insurance premiums than a property with a Class 2 rating. The ISO evaluation reinforced the value of the construction and staffing of the West Vail Fire Station. Without the increased level of service provided by this facility, it is unlikely that a Class 2 would have been achieved. October 3, 2017 - Page 340 of 5 Additional information regarding the ISO rating can be found in the staff memo dated September 29, 2015 and in the Council presentation from the October 6, 2015 Town Council meeting. III. Status of Wildfire Mitigation Efforts Vail Fire and Emergency Services (VFES) has developed a proactive wildfire mitigation program. These efforts began over 10 years ago. In 2014, Council authorized hiring a qualified Wildfire Mitigation Coordinator. In 2015, VFES adopted the Fire Adapted Communities (FAC) model of wildfire mitigation which is recommended by the National Cohesive Wildland Fire Management Strategy. The Fire Adapted Communities model has been tailored to the Town of Vail and branded "Fire Adapted Vail". The FAC model is based upon the concept that fire is a naturally occurring element of our community. Decreasing our vulnerability and increasing resilience is based upon taking a multi - pronged approach to reducing the risk of catastrophic wildfire. Primary components of this approach are: fuels reduction around the community, fuels modification adjacent to buildings (defensible space), ignition resistant building materials, evacuation planning, personal preparedness, public education and rapid response to fires. Specific actions and program accomplishments: A. Hazardous Forest Fuels Reduction Projects 1. Buffehr Creek Fuels Reduction Project (15 acres), completed 2016, pile burning will be completed winter 2017/2018 2. Intermountain Fuels Reduction Project a. 37 acres hand thin completed 2016/2017 b. 43 acres helicopter logging in progress c. 30 acres unfunded, identified as future project areas d. Burning of hand piles and helicopter logging slash, winter 2017-2019 3. Deer Underpass Fuels Reduction Project (7 acres), in progress 4. North Trail -Trapper's Run second entry hand thin, scheduled for 2018 B. Conducted evacuation drills summer 2015 and 2016 C. Conducted defensible space evaluations of all Town of Vail owned properties, spring 2016 D. Modified Design Review Standards to reflect the importance of ignition resistant landscaping and ignition resistant building construction, summer 2016 E. Developed Town of Vail Fire Resistant Landscape Guidebook (defensible space guidelines), summer 2016 F. Modified Mountain Pine Beetle Abatement Ordinance to include all wildland fuels, summer 2016 Town of Vail Page 2 October 3, 2017 - Page 341 of 5 G. Modified wood shake roof replacement ordinance, summer 2016 H. Initiated fire department review of landscape plans for consistency with fire resistant landscaping guidelines, fall 2016 I. Initiated door to door defensible space evaluations, spring 2017. This program is on a 5 -year cycle to evaluate all properties in the Town of Vail J. VFES staff is currently working with Community Development staff to streamline defensible space related tree removal permitting K. The VFES workplan calls for completion of a Community Wildfire Protection Plan (CWPP) in 2018. The CWPP will identify and prioritize future projects based upon community risk. Staff is available to provide additional information on these topics at your request. Town of Vail Page 3 October 3, 2017 - Page 342 of 5 .GE 'ROAD 20+00 Attachment C L.= 88.98 800.00 - DNSHEAD 'ARKING 'RUCTURE October 3, 2017 - Page 343 of 504 LOT 3 A NIONODIMSON OF LOT 1. BLOCK 1. 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OAA ..i GflA Attachment D POt At.' f� orair.o v• TOWN OF VAIL' To: Town Council Greg Clifton, Town Manger From: Dwight Henninger, Chief of Police Craig Bettis, Commander Jessica Tice, Sergeant GRANITE Task Force Date: September 12, 2017 Subject: Update of GRANITE (Gore Range Narcotics Interdiction Team) Executive Summary: ea 41ARTiO; Memorandum Over the past two years the GRANITE Drug Task Force has experienced great success in reducing mid-level drug sales in both Vail and the larger Eagle County. This has been done with a second Vail Police officer on a 2 -year trial basis. The successes of this unit haveencouraged our Federal partners in the DEA and FBI to consider placing additional personnel in this task force. With the significant increases in opioid overdose deaths nationally and in Eagle County, staff is recommending making the trial period a permanent part of the Police Department budget. The incremental increase in cost for 2018 is $139,977. Background: In 2014, numerous pieces of local intelligence and a comprehensive report done in our region by the Drug Enforcement Administration foreshadowed the critical urgency for police departments in Eagle County to leverage resources and combat the growing drug problem. In March 2015, the Vail Police Department committed one sergeant and one existing narcotics detective, full time, to address the issues identified by the Drug Enforcement Administration's threat assessment. This team was known as the Vail Unified Drug Unit (VUDU). VUDU launched an investigation into an organized crime group conducting large scale cocaine distribution, extortion, and conspiracy, all within the Town of Vail. The case was titled "The Vail Underground", in reference to the local bar where the investigation began with multiple bar staff distributing cocaine on the premises. This investigation led to a Grand Jury indictment of 9 co-conspirators, and the arrest of 15 adults all involved October 3, 2017 - Page 345 of 5 in drug trafficking in the Town of Vail. VUDU seized approximately 324.7 grams of cocaine (11.45 ounces) which has a street value of approximately $33,000; 13.3 grams of MDMA (ecstasy, a schedule I controlled substance); 8 guns, one of which was confirmed stolen by the ATF; heroin, ketamine, psilocybin mushrooms, morphine; $2,335 in U.S. Currency; clonazepam; and approximately 750 doses of LSD were seized with a street value of approximately $9,000.00. The Vail Underground case earned VUDU the positive attention of the community, media, and agencies within the region; specifically, the Eagle County Sheriff's Office. In October 2015 the Vail Police Department and the Eagle County Sheriff's Office joined resources (2 deputies) and created the multijurisdictional drug task force known as GRANITE (Gore Range Narcotics Interdiction Team). The Avon Police Department contributes overtime detectives and officers as needed and when available for GRANITE operational needs. Since inception, GRANITE has conducted investigations focused on making a local impact to our communities within Eagle County related to felony narcotics distribution cases. During 2016, cases of note that GRANITE have investigated include: • Butane Hash Oil Clandestine Lab: GRANITE conducted an investigation into a Butane Hash Oil Clandestine Lab after receiving anonymous tips from concerned community members. The extraction of marijuana concentrate using Butane, a highly volatile substance, is a felony. This process has created serious problems within our community due to the explosions occurring during the extraction process. There have been deaths, serious bodily injury, and severe property damage associated with Butane Labs in the State of Colorado. Through the course of this investigation, GRANITE learned that a local marijuana dispensary manager was illegally diverting marijuana from the dispensary he managed and using it in an illegal Butane operation at his residence. A search warrant was obtained and executed at the residence on Kinnickinnick Road in Vail. In the residence, which was a 6 -unit townhome, officers located and safely dismantled a Butane Hash Oil extraction lab, U.S. currency, finished marijuana concentrate product, and evidence of distribution. Three individuals were charged with felony drug crimes which included production of hash oil, and illegal distribution of marijuana concentrate. The operation was safely dismantled without injury to suspects or officers. This case was the first like it in Colorado, as drug task forces are responding to these labs after an explosion, rather than the prevention of one. • Federal Collaboration: GRANITE has collaborated with federal law enforcement agencies, specifically, the FBI to prosecute a local heroin overdose death. The suspect in this investigation sold heroin to an individual who later died on a lethal overdose. The dealer has previously sold to a separate individual who also died as Town of Vail Page 2 October 3, 2017 - Page 346 of 5 a result of an overdose. The defendant in this investigation is awaiting trial on federal offenses. • LSD Chemist Arrested in Vail: GRANITE conducted an investigation after receiving information that a chemist from Denver was the source of supply, delivering thousands of doses of LSD to dealers in Vail. An operation was planned and the suspect delivered 1,000 doses of LSD and 2 pounds of high grade marijuana. He was arrested without incident. Since his arrest, Vail has seen a steady decrease in the availability of LSD due to the suspect being a major source of supply for the drug locally. In addition to the controlled substances, $4,000 in drug money was seized. The total street value of drugs seized during this operation was $14,000. • Eagle Cocaine Dealers Arrested with Additional Gun Charges: Command staff of the Eagle Police Department requested an agency assist for GRANITE to investigate cocaine sales occurring at bars in their town. An investigation was launched. An individual selling cocaine was identified and involved in selling cocaine illegally on three separate investigations. An additional co-conspirator was identified and involved in all cocaine sales. Both suspects were arrested, and a search warrant produced further evidence of cocaine distribution. Investigators kept tabs on the suspect due to his previous convictions for other felonies including a felony drug conviction. A GRANITE detective saw a post the defendant placed on social media selling a handgun and shotgun on-line. Detectives were able to arrest the suspect for the sale of the gun and possession of a firearm by a convicted felon. • Cocaine Supplier of Vail is Arrested with Six Ounces of Cocaine: GRANITE conducted an operation to arrest a cocaine dealer, Grayson Garner, who was selling ounce quantities of cocaine to the Vail area. Garner was arrested without incident after he delivered six ounces of cocaine, with a street value of $17,000 to Vail. The investigation continued with the assistance of the FBI. GRANITE identified two co-conspirators which launched another investigation working with Federal Partners. • GRANITE Assists Avon Police with Cocaine Arrests: GRANITE conducted several investigations in bars in Avon which resulted in identifying a cocaine dealer. This defendant has been a longtime nuisance to the safety of our community. He was in the county drug court program on a last chance agreement to stay sober and not break any laws. This cocaine trafficking broke this agreement, and he is currently serving time in the Department of Corrections for 3 years. • GRANITE was Awarded Drug Task Force of the Year Award: September of 2016, GRANITE accepted the Presidents Award from the Colorado Drug Investigator Association during the annual conference in front of their peers in drug Town of Vail Page 3 October 3, 2017 - Page 347 of 5 enforcement. This award recognized them for their efforts in making a local impact to the safety and security of their community. • GRANITE Seizures: GRANITE seized $100,000 in U.S. Currency in 2016, related to drug proceeds. In 2016, The Vail Police Department received approval for and appointed an additional narcotics detective to the GRANITE Drug Task Force. This was the 29th Police Officer Position approved by Vail Town Council on a 2 -year trial basis. Since appointing the 29th VPD officer to GRANITE, the case load, felony distribution activity, narcotic seizures increases support continuing the assignment of this officer full time officer to GRANITE. With the addition of the 29th officer position, GRANITE has conducted the following investigations of note: • GRANITE Arrests Appointed Official in Marijuana Cultivation and Conspiracy: GRANITE launched an investigation into an interstate marijuana distribution network resulting in the arrest of two brothers, one of which is an elected Eagle County Official. Investigators seized 30 pounds of marijuana packaged for distribution and numerous truck loads of raw marijuana plant material. • GRANITE Arrests Large Scale LSD Dealers: A previous LSD investigation led officers to two people selling large quantities of LSD in the Avon and Vail Area. After several months of investigation, GRANITE seized 600 doses of LSD, with a street value of approximately $10,000. Two adults were arrested and the investigation continued. A GRANITE detective conducted advanced telephonic investigation into the cellular telephone toll data of the defendants as well another individual who was identified as their source of LSD supply and co-conspirator. Through this data analysis the detective was able to correlate cellular telephone communication between the defendants and their source of LSD supply, leading to the arrest of Teddy Gillis, a large scale LSD dealer. The detective was also able to determine the Gillis was at the "Top of the Food Chain" for LSD distribution, and was sourcing the Vail Valley with LSD from an out -of -county source, thus GRANITE eliminated this entire LSD drug trafficking organization acting in the Vail Valley. • Garner's Cocaine Co -Conspirators Are Arrested; One Kilogram Cocaine Seized: In March 2016, GRANITE arrested Greyson Garner after he sold over six ounces of cocaine ($17,000 street value) in Vail. A GRANITE detective conducted advanced telephonic investigation into Garner's source of cocaine supply, who was identified as a kilogram quantity cocaine distributor in the Aurora area of Colorado. The detective arraigned for a controlled purchase of cocaine with the supplier who was identified as Alan Hernandez. Hernandez had been suppling cocaine Town of Vail Page 4 October 3, 2017 - Page 348 of 5 customers in the Vail area with large quantities of cocaine throughout 2016. The detective also identified an additional co-conspirator, Justine Colton who was Garner's girlfriend. Colton was also employed as a Social Worker at Jefferson County, assigned to child services as a case worker. Hernandez delivered three ounces of cocaine to GRANITE during a controlled purchase. Hernandez was arrested without incident along with his accomplice who assisted with the sale of cocaine, Alan Quach. After their arrest, officers located an additional duffel bag of cocaine in the trunk of Hernandez's vehicle. The total weight charged in this investigation equaled 1190 grams cocaine, with a street value of $119,000. Colton was arrested at her place of employment, and fired. She will no longer be working with children during the day while moonlighting as a cocaine trafficker. Quach and Hernandez's cases were adopted by the FBI for federal prosecution. They are awaiting sentences for federal prison. • GRANITE Collaborates with DEA on Interstate Marijuana Drug Traffickers Growing Locally, Selling Nationally: GRANITE and DEA investigated a case which was initiated by an out-of-state seizure of large quantities of high grade marijuana during a traffic stop. The investigation led back to Avon, Colorado. Two brothers were identified as the cultivators of large quantities of marijuana being distributed over state lines across the country. DEA and GRANITE served search warrants on the suspect's residences. The suspects, Hunter and Nevada Furrow, were arrested after GRANITE located and seized 6,887 grams (15 pounds 3 ounces) of high grade marijuana packaged for distribution, 9 firearms, hash oil and LSD. The approximate value of marijuana seized has a street value of $50,000. • GRANITE is currently working numerous ongoing large scale narcotic investigations. Due to the national epidemic of an all time historic high rate of opiate fatality overdoses, GRANITE recognized this issue as the next problem to face the Vail Valley. GRANITE partnered with the Avon Police Department to launch the Vail Police Department's Narcan Program. To date, Vail Police officers have responded to four separate instances of individuals overdosing on opiates. Officers administered Narcan to these unresponsive adults, resulting in all four being resuscitated when medics later arrived on scene. Doctors later have noted that the officer -administered Narcan was vital for this patient's survival. GRANITE's focus is to make a local impact on high intensity drug activity within the Town of Vail, and throughout Eagle County. In addition to this, the team is actively engaged in youth diversion through drug education in schools throughout all areas in Eagle County, including the 911 Safety Fairs. Although the unit's primary focus is felony drug distribution investigation, they help support patrol services as needed by backfilling shifts, conducting field intelligence of possible terrorist activities at high profile Town of Vail Page 5 October 3, 2017 - Page 349 of 5 special events, working high crime pattern activity such as, theft rings, car break-in's, ski thefts and other major cases. Budget: The costs of running this unit are shared between the involved agencies and it is anticipated that with the solidification of this team, that our Federal partner agencies (DEA and FBI) will assign more personnel time and funding to supporting this unit. GRANITE Drug Task Force Agency Contributions per year Category Vail Police Eagle County Sheriff Avon PD DEA FBI Personnel (3) (1), was 2 reduced due to staffing, will replace $25,000 Overtime fund (.5) (.25) Salary & Benefits Expenses $332,300 $110,000 $25,000 OT for their Detectives Unknown Unknown Vehicle(s) 3 (2 of which beyond capital replacement) 2 0 .5 .25 Vehicle Expense $21,648 $15,000 0 Unknown Unknown Supplies $8,200 $500 0 0 0 Buy Funds 50% $5,000 50% $5,000 0 As needed 0 IT/ Computers 5 computers 2 computers 0 .5 .25 Office Space 0 $24,000 0 0 0 Total $ $367,148 $154,500 $25,000 Unknown Unknown Percent of Total $546,648 67.2% 28.3% 4.5% Unknown Unknown Statistics show that the appointment of the 29th officer position assigned full time to GRANITE has been successful in the area of drug enforcement, dangerous drug seizures, felony arrests, youth prevention, and in providing our community with a sense of safety and security through high quality police services. The need for continued support from the Vail Police Department with the assignment of the 29th officer position to GRANITE is vital for continued success of the team. Geographical statistics show that, in 2016 and 2017, approximately, 50% of all drug investigations took place within the Town of Vail. Town of Vail Page 6 October 3, 2017 - Page 350 of 5 Although the $367,148 seems like a lot of funds for drug enforcement, it is difficult to place a dollar figure on the loss of one life to a drug overdose, or the negative publicity that would come to the Town if a drug deal went bad in one of our businesses. The Vail Police Department has taken a leadership role in the fight against illegal narcotics in Eagle County. In years past, the ability to stay within the jurisdictional boundaries of the Town and deal with issues as they came up was sufficient. In today's world, jurisdictional boundaries are simply imaginary lines that hamper progress in the fight against illegal narcotics. The problem of illegal narcotics in the Town of Vail will continue to increase if we don't address it in every corner of the county. Our participation in GRANITE and specifically the additional officer, has greatly improved our ability to slow the flow of illegal narcotics into the Town of Vail. Staff is recommending the permanent funding of this 29th police officer position assigned full time to GRANITE as a narcotics detective. Town of Vail Page 7 October 3, 2017 - Page 351 of 5 Operational Location Gypsum Eagle Edwards Avon Vail Other 31% 7% 8% 32% 10% 12% October 3, 2017 - Page 352 of 5 TOWN OF VAIL' Attachment E Memorandum To: Patty McKenny, Acting Town Manager; Kathleen Halloran, Finance Director From: Mark Novak, Fire Chief Date: August 21, 2017 Subject: Resident Firefighter Program I. Purpose The purpose of this memo is to describe the current status of the Resident Firefighter program, future sustainability of the program, and to describe the proposed transition out of this staffing model. This transition is the final step in a process that was initiated in 2013 and was described in the budget memo submitted with the 2017 budget request. 11. Current Situation The Fire Department is currently experiencing a number of challenges associated with the Resident Firefighter (Apprenticeship) program. The primary challenges associated with the staffing model are as follows: • The use of the Department of Labor (DOL) Apprenticeship program to reduce labor costs is inconsistent with the intent and procedural requirements of the DOL. • Retention problems within the Resident program. • High recruitment and on -boarding costs. • Negative impact on organizational resources and employee development of tenured employees who desire to grow within the organization. • Difficulty in recruiting a diverse workforce. The nature of the fire service has changed greatly since the inception of the Resident program in 1980. The two most significant changes are that entry level requirements for a firefighter have significantly changed and the job market for firefighters has markedly improved. At the time of the inception of the Resident program there were few training requirements needed to enter the fire service. This allowed the program to thrive; Resident Firefighters were able to get free or subsidized housing, while the Fire Department benefitted from an inexpensive staffing solution that required little investment of time or financial resources. In addition, the lack of minimal training October 3, 2017 - Page 353 of 5 requirements meant that a Resident Firefighter could be used to support staffing immediately. Today a firefighter must complete approximately 790 hours of training prior to being qualified for the position. This training includes completing the following: Firefighter I Academy, Emergency Medical Technician (EMT) training, Hazardous Materials First Responder Operations training, and Basic Wild land Firefighter training. Currently only candidates who have completed all of this training are eligible to be hired. Once a Resident Firefighter is hired, they complete two weeks of intensive training designed to orient them to VFES equipment and standard operating procedures. This is followed by a one month period during which the new Firefighter works as an extra firefighter on the engine so they can be evaluated and intensively mentored. Once this six week on - boarding process is complete, then the Resident FF is available for staffing. Following the introductory period, a large training investment is made in the Resident Firefighter in order to equip them with the skillset of our regular Firefighters. This includes swiftwater rescue training, technical rope rescue training, vehicle extrication training and additional wildland training. The investment of time and financial resources in training Resident Firefighters detracts from the development of the remainder of the fire department staff. As a result of the training requirements and the availability of full-time jobs available in the region, VFES has been struggled with retention for a number of years. The average retention period for a Resident Firefighter is 18 months. The practical implication of this is that to maintain staffing, the fire department must hire and train 5 new Resident Firefighters each year. This results not only in a retention problem, but also impacts the ability to have a sound succession plan, due to the high turnover at the entry level of the organization. In addition to the challenge of retention, recruitment for this position has become increasingly challenging. In the last two years we have conducted five recruitment processes and will need to recruit again before the end of the year. These recruitment processes have yielded few qualified candidates and we have experienced "no show" rates for the testing process of up to 50%. Recruiting and hiring Resident Firefighters has a number of costs both in terms of financial and human resources. A recruitment process begins with advertising the position nationally for 30-60 days. Applications are then screened, phone interviews are conducted and qualified applicants are invited to attend an on site testing process. On-site evaluation consists of an oral interview panel, a written test and a physical capability test. This process has significant cost in terms of overtime to staff the process and purchasing a standardized test. Successful applicants then undergo background screening, drug test, psychological evaluation and extensive physical examination. This pre-employment screening costs approximately $800 per candidate. Once a Resident Firefighter is hired it costs approximately $5000 to outfit the Firefighter with personal protective equipment and uniforms. When combined with recruitment and training costs, the total cost to onboard Town of Vail Page 2 October 3, 2017 - Page 354 of 5 a Firefighter exceeds $13,000. With our current experience of hiring 5 Resident Firefighters per year, this expense is $65,000 per year. From the time a recruitment process is initiated, the total time until a Resident Firefighter is available for staffing is approximately three months. For a number of years the Resident program has been structured as a Department of Labor (DOL) Apprenticeship program. The primary advantage of this program is that it allows the Town to pay the Resident Firefighter a wage substantially lower than full- time Firefighters and provides exemptions to the Fair Labor Standards Act (FLSA) for extra hours engaged in training. Resident Firefighters are also not categorized as Regular employees. Although the Town is required to provide healthcare in compliance with the ACA, Resident Firefighters do not receive the full employee benefit package. The Apprenticeship program also creates an additional administrative burden to comply with DOL requirements. During the last year it was identified that several components of our program need to be modified to maintain compliance with the DOL program. One particularly challenging aspect of the DOL Apprenticeship program is that it is intended to be used by employers when there is not a sufficient pool of trained candidates to fill a position. The understanding is that the employer should have a regular position available for the Apprentice (Resident) when they complete the Apprenticeship. The term of an Apprenticeship is 6000 hours (3 years). DOL requirements stipulate that credit be awarded to candidates who enter the Apprenticeship program with previous experience and training. As a result, the 3 year term of apprenticeship may in fact be as short as two years. The implication is that if an Apprentice completes the program, the Town should be prepared to move the Resident into regular full-time employee status and increase the pay to a level equivalent to our full-time regular Firefighters and provide the same benefit package that other regular employees receive. The financial reality is that the low wage drives the majority of the Resident Firefighters to begin looking for full-time firefighting jobs almost immediately after they are hired. One component of the Resident program that has changed greatly over the years is the perceived value of living in the Resident dormitory. In the early years of the program, this was seen as a benefit of the program which allowed the employee to live inexpensively in Vail and pursue recreational activities such as skiing. Today, many of the Residents view the dormitory living requirement as a burden. The difficulties in relying upon a Resident Firefighter program to maintain daily staffing levels is not unique to the Town of Vail. The majority of fire departments in the region have experienced similar challenges and have eliminated their Resident Firefighter programs. Town of Vail Page 3 October 3, 2017 - Page 355 of 5 III. Alternatives The Fire Department, along with Human Resources has been exploring approaches to addressing the challenges of the Resident Program for a number of years. In 2014, a proposal was made to eliminate the Resident Program for many of the same reasons discussed in this memo. A decision was made to retain the program, but increase the entry-level requirements with the goal of reducing the training burden on VFES and improve retention. Later in 2014 the number of approved Resident Firefighter positions was reduced from twelve to nine in order to facilitate funding regular fire department positions and reduce overtime. In 2016, the number of Resident Firefighter positions was reduced from 9 to 6. At the time this change was made, it was noted that this was a stop -gap measure and that staff would be requesting to discontinue the Resident Program in the 2018 budget. The following alternatives address the challenges associated with the Resident Firefighter Program while maintaining an adequate staffing level for daily operations. Alternative 1: Eliminate Resident FF Program -Single Firefighter Pay Scale Salaries Benefits Total Compensation Proposed 330,022 132,009 462,030 Current (Resident Program) 244,984 60,000 304,894 Increase 85,128 72,009 157,136 Alternative 2: Eliminate Resident FF Program -Reclassify as Firefighter with Graduated Pay Salaries Benefits Total Compensation Proposed 276,400 110,560 386,960 Current (Resident Program) 244,984 60,000 304,894 Increase 31,506 50,560 82,066 Both alternatives would require an increase in the overtime budget to account for sick leave, vacation and compensable training. This impact is estimated at $49,500 for alternative 1 and $39,600 for alternative 2. Alternative 2 is more fiscally conservative; however it is based upon lowering the existing entry level Firefighter wages and creating a graduated pay scale. It is recognized that this will create disparity within the Firefighter rank which may negatively impact morale and employee engagement. Town of Vail Page 4 October 3, 2017 - Page 356 of 5 With both alternatives, there is no change proposed to the Fire Department FTE count. Staff has investigated revenue sources to offset the increased staffing costs associated with eliminating the Resident program; however the ability of the fire department to generate additional revenue is limited. Fire department activities do result in the generation of $86,500 in revenue from Eagle County for response to the Vail Pass area. In addition, "out of district" fire protection agreements generate approximately $50,000 and the fire department generates invoices totaling approximately $3000 for out of district responses. IV. Summary The current fire department staffing model is dependent upon the DOL Apprenticeship program to provide an inexpensive means to achieve minimum staffing requirements. The use of the Apprenticeship program to reduce labor costs is inconsistent with the intent and procedural requirements of the DOL. During the course of the past four budget cycles, a number of approaches have been implemented with the goal of maintaining a viable program. Despite these efforts, the Resident program is a model which is no longer effective in meeting the staffing needs of the fire department or containing costs. Staff has developed a transition plan which does not increase the FTE count, contains costs, and fixes a broken staffing model. Staff recognizes the ongoing support Council has demonstrated in improving the capability of Vail Fire and Emergency Services. We are also mindful of the need to be fiscally conservative in the budget while concurrently advancing strategic objectives necessary to maintain the commitment to providing excellent service. The proposal detailed in this memo is consistent with the following goals and initiatives established by the Council Action Plan and the Organizational Action Plan: • Create a Town of Vail transition plan to develop future leaders to continue the unique traditions, values and culture of the TOV • Invest in succession planning to include bench strength development, transfer of leadership and institutional knowledge • Be a leader in developing an exceptional and professional workforce that aligns with the Vail Way. • Maintain and improve a high level of readiness and response to natural and man- made threats to ensure a safe and secure community with continued focus on emergency preparedness, including wildfire mitigation, education, prevention and effective evacuation strategies V. Staff Recommendation: Alternative 1 is recommended as it replaces an ineffective staffing model without creating wage disparity within the rank of Firefighter. VI. Attachment: VFES Organizational Chart Town of Vail Page 5 October 3, 2017 - Page 357 of 5 Financial Overview The Town of Vail 2018 budget proposal presented in this document reflects the town's vision to be the premier international mountain resort community in a fiscally responsible manner. The 2018 budget proposal assumes a continuation of high service levels within a cautiously optimistic economic forecast. Several areas of spending relate directly to common themes found in both the Council Action Plan and the prior year's Community Survey results. In addition, some of the budget items requested will help align resources and equipment to accommodate added service levels associated with newer capital improvements throughout town. Historically the town has funded all capital projects through the Capital Projects Fund, and later through the Real Estate Transfer Tax fund for eligible projects. Since 2007 the town has been able to utilize funds with the creation of the Vail Reinvestment Authority district in the Lionshead are and the accompanying Tax Increment Financing (TIF) revenue that is generated from incremental property taxes collected on new development. The various sources of funding for capital projects has enabled the town to cash -fund many projects, however total town reserves of $82.7 million in 2016 will be reduced to $44.7 million in 2017 upon completion of several projects. Reserves will increase to approximately $52.0 million in 2018 based on the current budget proposal. General Fund operations for the proposed 2018 budget will result in a surplus of $71,488. One-time planning projects for the Civic Area and West Vail master plans totaling $475,000 are proposed to be paid for out of town reserves. The General Fund fund balance at the end of 2018 is projected at $27.2 million, or 69% of annual revenues. REVENUE The town's 2018 budget is funded by a projected $87.0 million net revenue budget. Net revenues exclude inter -fund charges and transfers. This projection includes $16.7 million for the sale of the Chamonix housing units and a $5.8 million shared project reimbursement for the Red Sandstone parking structure ($4.3 million from Vail Resorts and $1.5 million from Eagle County School District). Excluding, these one-time impacts, 2018 net revenues are conservatively projected to be $64.5 million, a 5.4% decrease from 2017 amended and is a 4.5% decrease from 2016 actual results. The below chart identifies the various sources of town revenue: 11 October 3, 2017 - Page 358 of 5 Financial Overview 2018 Budgeted Net Revenue: $64.5M* Property and Ownership Tax 8% ^Use Tax // 3% Ski Lift Tax and Franchise Fees 10% Real Estate Transfer Tax 10% Earnings on Investments 0° ransfer from VRA 3% Rent, Fines & Miscellaneous 7% Charges for Services 3% Licenses and Permits 3% Intergovernmental Revenue 4% _ *For year over year comparison purposes, the one time impact of the sale of Chamonix housing units($16.7M) and the Red Sandstone parking structure shared project reimbursements ($5.8M) have been excluded from this chart. LOCAL TAXES: Six revenue sources make up local taxes and generate 71% of the town's annual revenues: sales tax; property and ownership tax; use tax; ski lift tax; real estate transfer tax; and franchise fees. A 4% general sales tax will produce approximately 40% of annual revenue for 2018. The $26.0 million of sales tax projected conservatively at an increase of 2% from the amended budget for 2017 and a 1% increase from 2016. Sales tax revenue is influenced by a number of factors including the general economy, tourism and snowfall, special events and redevelopment activity. Sales tax revenue is seasonal, with approximately 70% of the total generated during the ski season which is defined as November through April. 12 October 3, 2017 - Page 359 of 5 Financial Overview Sales Tax ($ Millions) 28.0 26.0 24.0 22.0 20.0 18.0 16.0 14.0 12.0 10.0 8.0 6.0 4.0 2.0 0.0 Sales Tax Compared with Inflation E - - - - - - - - - 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Budget Budget 315.0 300.0 285.0 270.0 255.0 240.0 225.0 210.0 195.0 180.0 165.0 150.0 135.0 120.0 105.0 90.0 75.0 60.0 45.0 30.0 15.0 Vail Reinvestment Authority (VRA) was created on November 4, 2003 to oversee development and redevelopment of identified blighted areas within the town. The Authority is funded with incremental property tax collected on redeveloped properties within the district. The VRA will reimburse the town's Capital Projects Fund for various capital projects in Lionshead. For 2018 this includes $400,000 for Lionshead express bus stop improvements, $206,000 for a heated walk between the Vail Spa and the Lion ($100K), and $1.5 million for the Red Sandstone parking structure (a total of $9.3 million is projected to be reimbursed for that project over the next 5 years). The VRA will reimburse the town $2.2 million in 2018, represent approximately 3% of funding available for town spending. In prior years these funds have provided up to 13% of annual town revenues. Real Estate Transfer Tax (RETT) is a 1% tax on transfers of property within the Town of Vail. This tax is the primary revenue source in the Real Estate Transfer Tax Fund whose use is restricted to parks, recreation, open space, and environmental sustainability. Real Estate Transfer Tax collections of $6.1 million represent 9% of total annual revenues. This is a 4.3% increase from the 2017 amended budget and a 10.9% decrease from 2016. Property and Ownership Tax of $5.3 million will generate 8% of total revenues for 2018. 2018 revenues are estimated to increase 8.4% from 2017 amended based on a recent report from the County Assessor's office. The projected tax revenue includes impacts from a reduction in residential taxes due to the Gallagher Amendment, but is offset by increases in property valuations. The Gallagher Amendment reduces residential taxes by 9.5%, however residential values increased by approximately 10%, so taxes collected by the town are anticipated to be flat from residential properties. Commercial properties were assessed at a 50% increase in valuation, mainly due to new 13 October 3, 2017 - Page 360 of 5 Financial Overview properties coming online and the sale of large commercial properties. The current base mil levy is 4.69 and typically constitutes 10% of the average taxpayer's property tax bill. In November 2000, Vail's electorate approved lifting the revenue limitation placed on property tax revenue by the Tax Payer's Bill of Rights (TABOR) approved by Colorado voters in 1992. Property values are reassessed every two years, providing potential increases or decreases in the even years. However, the base mil levy cannot be increased without a vote. Construction Use Tax collections are estimated at $2.0 million for 2018, a 2.0% increase from 2017 amended budget plus an additional estimate for Mountain View. The estimated 2% increase is based on a five-year history. In November 2007, voters approved the implementation of a 4% construction use tax effective January 1, 2008. Revenue from this source is allocated to the Capital Projects Fund. Ski Lift Tax and Franchise Fees total $5.2 million and $1.2 million, respectively for 2018, representing 10% of the total annual revenue. The town assesses a 4% tax on all lift access tickets to the Vail ski area. The town also collects franchise fees from all the major utilities operating in the Town of Vail. The fees are collected and paid by the local gas, electric, telephone, and cable television companies. The rate is established by ordinance and is different for each utility type. Lift Tax was projected with a 5% increase over the 2017 amended. All franchise fees are projected based on historical trends, and are accounted for in the General Fund. LICENSES AND PERMITS are expected to generate approximately $2.1 million or 3% of total revenues in 2018, up 7.0% from the 2017 amended budget. This revenue source can fluctuate from a few large commercial and residential construction projects. The 2018 projection is based on historical averages plus estimates for the Mountain View and east wing of the Vail Valley Medical Center. Licenses and permits are General Fund revenues with the exception of the business license fee and recreational amenities fee as described below. Construction Fees, which include building permits, electrical, mechanical, and plumbing permits, design review fees, plan check fees, variances, etc., are the largest component of the license and permit category. Construction fees alone are budgeted at $1.6 million in 2018. The Business License Fee is restricted by ordinance for marketing and special events, and is recorded in the Marketing Fund. The budgeted revenue of $380,000 is a flat with 2017 amended budget based on historical trends. The Recreational Amenities Fee is assessed on new residential square footage. It is accounted for in the RETT Fund and its use is restricted to parks, recreation, open space, and environmental sustainability. With no major redevelopment projects assumed, this fee is budgeted conservatively at $10,000 in 2018, and flat with 2017 amended budget. INTERGOVERNMENTAL REVENUE supplies 4%, or $2.8 million of total revenue and includes federal and state grants, county sales tax, county road and bridge tax, highway users' tax, cigarette tax, and E911 Authority Board. Revenue forecasts are obtained from the contributing agencies or estimated based on trends. Federal and state grants are recorded in the Capital Projects Fund, RETT Fund or the General Fund depending 14 October 3, 2017 - Page 361 of 5 Financial Overview upon their purpose. Lottery revenue is recorded in the RETT Fund and all other intergovernmental revenue goes to the General Fund. The E911 Authority Board is a conduit managed by Eagle County to fund emergency communications from the surcharges it collects on phone bills. In 2018 the E911 board will pay salary and benefits for the equivalent of two dispatch supervisors, six dispatchers and a systems engineer in the Vail Communications Center. From 2010 through 2014, the E911 board covered eight dispatchers plus the 2 supervisors and one systems engineer to help participating agencies with the impact of the economic downturn. In 2015, the number of dispatchers covered was reduced back to seven and was then again reduced in 2016 to six. Staff has proposed no changes to personnel in 2018. The agencies are covering the cost through increased fees. 2018 contribution from the E911 board totals $762,176 and is accounted for in the Dispatch Services Fund. County Sales Tax The town receives fifteen percent (15%) of a 1% general retail sales tax levied by Eagle County. This payment is pursuant to an enabling ballot question approved by the voters and applies to all of the towns within the county. Collections budgeted for 2018 total approximately $833,500. County Road & Bridge The town collects a portion of the county's mil levy for road and bridge based upon Colorado State Statutes. County road and bridge revenue for 2018 was budgeted based on the prior two year history, at approximately $720,000. This revenue is dependent upon what Eagle County sets for a road and bridge mil levy and the assessed valuation for the town. Highway Users' Tax The State of Colorado shares a portion of its gasoline tax based upon the town's miles of roads in proportion to other municipalities in the state. This revenue of $224,000 is budgeted flat with 2017 budget based on information provided by the Colorado Municipal League. TRANSPORTATION CENTERS located at Lionshead and in the Vail Village generate 8% of total revenues and are budgeted at $5.4 million for 2018. This is a 4.5% increase from 2017 amended and a 2.9% increase from 2016. Daily parking fees and parking passes during ski season are the largest sources of this revenue. This budget proposal does not include any changes to parking rates or pass prices. CHARGES FOR SERVICES comprise 3% of the town's annual revenue. The largest sources in this category include dispatching contracts and a contract with the Colorado Department of Transportation (CDOT) for maintenance of the frontage roads. EARNINGS ON INVESTMENTS currently generate less than 1% of the annual revenues. The town's investment policy priority is safety, followed by liquidity and then return. EXPENDITURES The town's expenditure budget for 2018 is $78.8 million excluding inter -fund transfers and charges. This is a 25.7% decrease from the 2017 amended budget, mainly due to a decrease in capital projects spending. 2017 included large capital projects such as the vehicle expansion including a snow plow, loader, and a sweeper; replacements of six 15 October 3, 2017 - Page 362 of 5 Financial Overview buses; construction of the Chamonix housing development, and the final phase of the new 1-70 underpass. Fifty-nine percent of the expenditures are to provide municipal services and forty-one percent to fund capital improvements. Where the Money Goes 2018 Budgeted Expenditures $78.8M Municipal Services 58.8% Capital Improvements 41.2% Debt Service 0.0% Within municipal services, 28% of spending is for public safety, including 12% for the Vail Police Department, 6% for Vail Public Safety Communications (which is county- wide) and 11% for Fire prevention and suppression. Fourteen percent of the total is spent on transportation and parking, which includes the free bus system and free and paid parking in the parking structures and at the Ford Park softball and soccer fields. Public Works and Streets account for 11% of spending. This includes daily repairs and maintenance of the town's infrastructure and support of special events, but not new capital or items that extend the life of existing capital. Facility and fleet maintenance at 9.5% includes daily repairs and maintenance of town -owned buildings and equipment and operation of the Donovan Pavilion, Lionshead Welcome Center and Grand View, but again not new capital or items that extend the life of existing capital. 16 October 3, 2017 - Page 363 of 5 Financial Overview Where the Money Goes Municipal Services by Area rEmployee Housing EHOP Program Facilities & Fleet,` 1% Maintenance 10% Police Public Safety 12% _ Communications 6% Parks & AIPP 4% Public Works & Streets 11% Contributions, Marketing, & Community Services & Risk Special Events Library Development Management 7% 2% 7% 11% Fire 11% Town Officials 3% volt —Administrative Another way to look at how the town spends its money is to look at expenditures by category. The major categories within municipal services are Salaries; Benefits; Contributions, Marketing and Special Events; and Operating, Maintenance and Contracts (All other Operating Expenses). Salaries, which represent about half the total expenditures, include full-time, part-time and seasonal salaries, overtime, bonuses, and special pay categories. Benefit costs include: health insurance, disability coverage, worker's compensation, pension, life insurance, unemployment, Medicare and wellness or ski pass package. Contributions, Marketing, and Special Events include the funding provided by the town to local non-profit and marketing organizations as well as the Commission on Special Events. This category does not include marketing expenditures of the Vail Local Marketing District, which are reported separately. Included in the category of operating, maintenance and contracts are: utilities; property and liability insurance premiums; fuel and parts for vehicles; other professional fees; repairs and maintenance for facilities and equipment; office and general operating supplies; and operating leases and rentals. 17 October 3, 2017 - Page 364 of 5 Financial Overview Where the Money Goes Municipal Services by Category All Other Operating Expenses 29% Contributions,m, Marketing, Special Events 5% Benefits 18% Dow Salaries 48% The town's staff includes three basic categories of employees: 1) full-time regular, 2) fixed term and/or externally funded, and 3) part-time or seasonal. Full-time regular staff positions are fully funded by the town, generally work 40 hours per week, and have a full benefits package. Fixed -term and/or externally funded positions may be full or part-time with negotiated benefits and are filled for a period of time determined by workload and/or contract or until external funding is no longer available. Part-time employees work 30 hours a week or less and seasonal employees work 40 hours a week, but less than half a year in a position. The town reports staffing in terms of full-time equivalents or FTE's to provide a common measure. One FTE equals 40 hours a week or 2,080 hours a year. For example, a part-time employee working 20 hours equates to .5 FTE and a seasonal employee working four months a year equates to .33 FTE. 18 October 3, 2017 - Page 365 of 5 Financial Overview 350 - 300 250 - 200 - 150 - 100 - 50 - 0 BUDGETED POSITIONS BY TYPE (Full-time Equivalent Positions) 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 oFull-Time Regular Base Force •Seasonal and Part -Time Positions oFixed-Tern and Extemally Funded Positions The town's operations are supported by 313.16 full time equivalent (FTE) positions in 2018, up 2.76 from 2017. Of these, 276.13 are full-time regular employees. Included in the requested head count is an additional building inspector approved by the Town Manger mid year 2017 to help address the staffing needs in Community Development. The headcount chart also reflects the final phase of a reorganization in the Fire Department initiated two years ago as outlined in an attached memo from the Fire Department (Attachment E). There is no net increase to FTEs, however six full-time seasonal employees would convert to regular full-time. Other shifts in headcount proposed by staff include the conversion of a fixed term drug task force position to a permanent full time position, one seasonal heavy equipment operator (0.5 FTE) to start in October 2017 and will convert to 1.0 FTE in May 2018, two summer seasonal bus drivers (0.76 FTE) for the increased East Vail summer bus service and the continuation of a 2 -year fixed term water quality position to June 2019. SALARY AND WAGES The 2018 budget includes funding for performance based merit increases for full-time employees (up to 4%). BENEFIT COSTS Employee benefits are projected at $8.2 million, representing 39.2% of base salary expense for 2018. For full-time employees, benefits average 40.0% of salary and for seasonal employees, benefits average 29.2% of wages. These cost estimates include the impact of the Affordable Care Act. The largest single component of benefit cost is health insurance at 50%. The town is self-insured and has stop -loss coverage from an outside insurer to protect against significant claims. Coverage is offered to full-time 19 October 3, 2017 - Page 366 of 5 Financial Overview employees and their dependents. Health care expenditures are recorded through the Health Insurance Fund. The next largest component of the benefits cost is employee pension comprising 36% of the total benefits. The town's full-time pension plan contribution ranges from 11.15% to 17.15% of salary, depending on length of service. Seasonal and part-time employees receive a 1.5% contribution. The contribution for full-time employees is somewhat higher than most private sector employers because town employees are not part of the Social Security system. Medicare 3% Wellness Benefit 2% Benefits Costs 2018 $8.2M Worker's Compensation Insurance 4% Life, Disability, and Unemployment Insurance 5% CAPITAL IMPROVEMENT PROGRAMS The capital improvement programs include purchases of property and equipment and improvements or capital maintenance that extend the asset's useful life. The majority of capital costs are incurred in the Capital Projects and Real Estate Transfer Tax (RETT) Funds. Heavy equipment replacement vehicles, except for buses and fire trucks, are purchased from the Heavy Equipment Internal Services Fund. The Facility Maintenance and Parking Structure capital maintenance projects are included in the Capital Projects Fund. The town prepares a five-year capital plan for the Capital Projects and RETT Funds. The capital improvements program reflects the town's vision to be "the premier international mountain resort community." Total Capital Improvement Programs from both the Capital Projects Fund and RETT Fund are budgeted at $32.5 million in 2018. 20 October 3, 2017 - Page 367 of 5 Financial Overview Real Estate Transfer Tax Fund Projects Annual operating costs in the RETT fund are proposed at $6.5 million. Included in ongoing operating costs are contributions to non-profit organizations of $134,150. Other noteworthy projects include: water quality and storm water improvements and infrastructure, East Vail interchange water vaults and landscape improvements, repairs to the Dowd Junction bike path and retaining walls and improvements to a section of the Gore Valley Trail between Donovan Pavilion and the Vail Conoco. Additional details are shown in the Real Estate Transfer Tax Fund Five -Year Projection. Capital Project Fund Projects Noteworthy projects for 2018 include: Annual capital maintenance of town facilities, parking structures, technology and streets totaling $2.8M; vehicle expansion including a snow blower, landscape truck, and Drug Task Force vehicle ($265K); $500K in additional funding for the purchase of deed restrictions as part of the Affordable Housing Strategic Plan, repairs and improvements to Slifer Fountain and nearby storm sewers ($3.0M), and continuation of pedestrian safety improvements ($1.5M). Projects within Lionshead that will be funded by the Vail Reinvestment Authority include $2.2 million for improvements to Lionshead bus stops, construction of a heated sidewalk between Vail Spa and the Lion; and construction of a parking structure at Red Sandstone Elementary School. The VRA will reimburse the Capital Projects Fund for the Red Sandstone parking structure a total of $9.3 million over the next five years. Additional details are shown in the Capital Projects Fund Five -Year Projection. Heavy Equipment Fund This is an internal services fund that manages the maintenance and repair of town vehicles and equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are charged back to the departments based on their use of the vehicles and equipment. The Heavy Equipment Fund (HEF) includes $703,700 to purchase various replacement vehicles and equipment in 2018. The vehicles are scheduled to be replaced at determined intervals. Funding for the HEF consists of charges to departments using the equipment and sales or trade-ins of old equipment. Timber Ridge Enterprise Fund The 10 acre property at Timber Ridge is owned by the town, with the eastern half of the property under a ground lease to Lion's Ridge Apartment Homes with no lease payment for ten years. The Timber Ridge Enterprise Fund includes only the operating budget for the western half of the property (96 units, with 54 units under master lease to Vail Resorts). The 2018 proposed budget reflects a surplus of $187,130 after payment of all operating expenses, principal and interest due to the capital projects fund, and $280,701 set aside for capital projects. Specifically the capital improvements represent the third and final phase of Vail Resort's leased units (36 units of the 54 were renovated in 2016 and 2017, the final 18 units in the spring of 2018). The improvements are offset by rent increases for those units and paid back over a five-year period Timber Ridge is projected to have a fund balance of $1.3 million at the end of 2018. FUND BALANCES Projected fund balances for all funds at 12/31/18 are $52.0 million compared to $44.7 million projected for the year ending 12/31/17. The ending fund balance of the General Fund is projected at $27.2 million, representing 69% of annual revenues. It is recommended that the General Fund be at least 25% of the budgeted revenues. The 21 October 3, 2017 - Page 368 of 5 Financial Overview Capital Projects Fund and RETT Fund are projected to have ending fund balances of $16.9M and $1.1M, respectively at the end of 2018. BONDED DEBT During 2010, the Vail Reinvestment Authority (VRA) sold $11.9 million in bonds for public improvements in Lionshead. Two series of bonds were issued to take advantage of Build America Bonds (BABs) which reduce the overall interest cost due to a subsidy paid by the federal government. Using the BABs will save the VRA approximately $700,000 of interest. Net interest cost to the VRA for these bonds is 4.2%, with the Series 2010A bonds having a final maturity of 2018 and Series 2010B bonds having a final maturity of 2030. Annual debt service of approximately $1.1 million is paid by incremental property taxes collected within the district. 22 October 3, 2017 - Page 369 of 5 Major Revenue Analysis 2018 Proposed Budget October 3, 2017 - Page 370 of 504 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Actual Actual Actual Actual Actual Actual Actual Actual Amended Estimate Comments General Sales Tax 16,913,338 17,676,115 19,581,414 20,046,455 21,999,999 23,881,130 25,141,932 25,763,244 25,535,000 26,046,000 2018 proposed at a 2% increase from 2017 amended, or 1.1% increase from 2016 actuals -13.8% 4.5% 10.8% 2.4% 9.7% 8.6% 5.3% 2.5% -0.9% 2.0% RETT Tax 2,513,481 6,950,701 4,403,706 5,452,937 4,725,589 6,849,449 6,965,617 6,843,356 5,850,000 6,100,000 2018 proposes a 3% increase from 2017 budget plus some additional for sales at Lion -72.4% 176.5% -36.6% 23.8% -13.3% 44.9% 1.7% -1.8% -14.5% 4.3% Parking Revenue 4,975,795 5,037,042 4,023,940 3,453,836 4,170,065 4,528,137 4,948,993 5,230,062 5,155,000 5,388,000 2018 proposes a 3% increase from 2016 actuals 5.7% 1.2% -20.1% -14.2% 20.7% 17.9% 9.3% 5.7% -1.4% 4.5% Property & Ownership Tax 4,506,491 4,951,386 5,031,770 4,157,279 4,227,966 4,358,411 4,389,241 4,911,842 4,891,307 5,300,000 2018 assumes impact from Gallagher Ammendment with a residential rate of 7.2% 4.6% 9.9% 1.6% -17.4% 1.7% 0.1% 0.7% 11.9% -0.4% 8.4% Includes a preliminary report from the Assessor's office; well know more in November Lift Tax Revenue 3,048,011 3,357,717 3,529,125 3,433,686 4,007,908 4,351,624 4,763,956 5,032,970 4,964,400 5,212,600 2018 proposed ata 3.5% increase from 2016 actuals and a 5% increase from 2017 budget. -7.0% 10.2% 5.1% -2.7% 16.7% 15.1% 9.5% 5.6% -1.4% 5.0% Historical average is 8% per year, but that reflects increase from EPIC Discovery Construction Fees 1,341,731 1,272,606 985,377 1,333,681 1,404,928 2,608,807 1,949,884 1,552,569 1,496,837 1,619,321 2018 based on 4 -yr average plus estimates for Mountain View and East Wing of Vail Health -64.7% -5.2% -22.6% 35.3% 5.3% 4.4% -25.3% -20.4% -3.6% 8.2% Construction Use Tax 713,582 1,103,119 721,002 1,221,734 1,360,585 1,803,853 2,220,168 1,688,841 1,545,000 1,975,900 2018 at 2% increase from 2017 budget plus estimate for Mountain View 17.3% 54.6% -34.6% 69.4% 11.4% 0.2% 23.1% -23.9% -8.5% 27.9% Other Taxes 1,545,535 1,711,350 1,806,708 1,672,112 1,735,016 1,829,591 1,886,347 1,812,997 1,923,282 1,878,472 County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, etc. -6.0% 10.7% 5.6% -7.4% 3.8% 5.6% 3.1% -3.9% 6.1% -2.3% Federal / County Grants 203,765 3,785,144 1,596,040 916,067 82,630 474,399 152,193 184,827 1,420,000 70,000 2017 includes $700K CDOT Water Quality "TAP" grant and $704K bus grants N/A 1757.6% -57.8% -42.6% -91.0% -45.6% -67.9% 21.4% 668.3% -95.1 % 2018 includes Lottery revenue, incident management training reimbursement and fire deployments Earnings on Investments 460,234 330,216 539,541 492,015 426,975 674,027 271,896 191,992 404,304 217,698 2018 based on available fund balance and investment returns assumed at 0.7% -75.0% -28.3% 63.4% -8.8% -13.2% 57.9% -59.7% -29.4% 110.6% -46.2% Rental Income 912,090 862,151 895,872 832,134 918,691 1,044,463 1,028,950 1,019,509 1,013,838 1,064,138 Includes Donovan Pavillion at $300K; employee housing rentals and parking structure leases -4.0% -5.5% 3.9% -7.1% 10.4% 24.2% -1.5% -0.9% -0.6% 5.0% E911 and Interagency Dispatch 1,904,572 1,908,591 1,958,581 1,915,218 1,982,170 1,931,359 1,896,010 1,918,590 2,012,216 2,042,068 Funding by E911 Authority Board and participating agencies 14.9% 0.2% 2.6% -2.2% 3.5% -2.6% -1.8% 1.2% 4.9% 1.5% 2017 for 1-70 Underpass ($3.25M), Lionshead Parking Structure Landscaping ($100K), Vantage Point Walk ($185K) Vail Reinvestment Authority Transfers - 1,070,365 7,125,196 5,354,864 1,842,286 3,049,280 2,757,637 3,546,063 5,876,912 2,156,000 N/A 565.7% -24.8% -65.6% 65.5% -9.6% 28.6% 65.7% -63.3% 2018 construction of walkway from E. LH Circle to Dobson ($790K); work on Dobson Plaza ($975K) and design of Frontage Rd Improvements from LH to Muni building ($100K) Sale of Chamonix Housing Units 16,742,000 Assumes 2 units sell in 2017 (not reflected in budget yet), with remaining 30 units sold in 2018 Project Reimbursment Red Sandstone 5,800,000 $4.3M from Vail Resorts; $1.5 from Eagle County School District cost share of RSES parking structure All Other Revenue 4,885,916 7,957,308 6,463,634 4,725,743 4,725,539 7,522,484 9,577,305 7,783,483 6,070,867 5,380,842 In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare -24.8% 62.9% -18.8% -26.9% 0.0% 59.2% 27.3% -18.7% -22.0% -11.4% premiums, license revenue, administration fees collected from VLMD and RETT and other charges for service such as out of district fire response and Police contracted services. It may also include use of Traffic Impact fees or Holy Cross Community Enhancement Funds Total Revenue 43,924,542 57,973,811 58,661,907 55,007,762 53,610,347 64,907,014 67,950,130 67,480,345 68,158,962 86,993,038 % compared to Prior Year -24.3% 32.0% 1.2% -6.2% -2.5% 21.1% 4.7% -0.7% 1.0% 27.6% -5.4% 23 Decrease from 2017 amended excluding one time impacts October 3, 2017 - Page 370 of 504 Full-time Regular Positions Firefighters Building Inspector Heavy Equipment Operator / Turf Drug Task Force Officer Town of Vail 2018 Budget Summary of Changes in Personnel From 2017 Original Budget to 2018 Budget Comments 6.00 Conversion of 6 seasonal resident firefighters to 6 fulltime firefighters to complete reorganization structure started in 2016; no change in total FTE count 1.00 2017 catchup of full time building inspector for increased service needs 1.00 Conversation of seasonal heavy equipment operator to fulltime (May 2018; 1.00 Conversion of Drug Task Force Officer into a permanent position (see offset in fixed -term positions below) Total Full-time Regular Positions: 9.00 Fixed -Term Positions Drug Task Force Officer (1.00) Conversion of Drug Task Force Officer into a permanent position (see offset in fulltime positions above) Total Fixed -Term Positions: (1.00) Seasonal Positions Resident Program Firefighters Heavy Equipment Operator Heavy Equipment Operator Bus Drivers (6.00) Convert 6 seasonal resident firefighters to 6 fulltime firefighters (see offset in fulltime positions above) (0.50) 2017 catchup of conversion of 1 seasonal HEO to fulltime combined heavy equipment operator and turf maintenance position (May 2017) 0.50 2017 catchup of seasonal heavy equipment operator to address impacts from the 1-70 underpass and water quality projects (Oct 2017) 0.76 Add 2 seasonal bus drivers (.38 each) for increased East Vail summer service Total Seasonal Positions: (5.24) Total Changes to FTE Count: 2.76 24 October 3, 2017 - Page 371 of 504 TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT Department 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2018 Positions Change Full -Time Regular Positions - Funded by TOV Town Officials 6.23 6.23 6.23 5.43 4.43 4.43 4.43 3.43 3.43 3.43 3.43 0.00 Administrative Services 21.02 20.35 20.35 19.35 19.35 19.40 21.40 24.60 25.10 29.60 29.60 Community Development 15.18 17.85 15.85 14.85 13.85 13.85 12.85 13.85 12.85 14.00 15.00 1.00 Fire 22.00 21.25 24.25 24.00 24.00 24.50 25.50 28.50 29.50 30.50 36.50 6.00 Police and Communications 54.50 54.50 55.50 53.75 54.75 54.25 54.25 55.25 56.25 56.25 57.25 1.00 Library 6.63 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 0.00 Public Works, Streets & Roads, Landscaping 31.75 30.80 30.80 30.80 30.80 30.80 34.30 36.30 40.30 40.80 41.80 Transportation & Parking 31.00 33.00 31.00 31.00 31.00 31.00 39.50 39.50 47.50 47.00 47.00 Fleet Maintenance 13.00 13.00 12.00 12.00 12.00 12.00 12.00 11.00 11.00 12.00 12.00 Facility Maintenance 20.00 20.00 20.00 20.00 18.00 16.00 16.00 17.00 17.00 17.00 17.00 Capital Projects 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 0.00 0.00 0.00 Total Full -Time Regular 221.31 223.53 222.53 217.73 214.73 212.78 226.78 235.98 249.48 257.13 266.13 9.00 Fixed Term Employees Administrative Services 0.50 Community Development 4.00 4.00 0.50 Fire 2.00 2.00 Police and Communications 3.48 3.00 - Public Works, Streets & Roads, Landscaping 1.63 1.50 1.50 - - - - Fleet Maintenance - - - - - Capital Projects 1.63 1.50 - - 0.50 0.50 - Document Imaging 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 1.00 1.00 0.00 0.00 1.00 1.00 - (1.00) 0.00 0.00 0.00 0.00 (Total Fixed -Term 13.74 13.00 3.00 1.00 1.50 2.00 1.00 0.00 2.00 3.00 2.00 (1.00) Externally Funded Employees Police and Communications 9.00 9.00 10.00 10.00 10.00 10.00 10.00 9.00 8.00 8.00 8.00 0.00 ITotal Externally Funded 9.00 9.00 10.00 10.00 10.00 10.00 10.00 9.00 8.00 8.00 8.00 0.00 dotal Full -Time Employees 244.05 245.53 235.53 228.73 226.23 224.78 237.78 244.98 259.48 268.13 276.13 8.00 25 October 3, 2017 - Page 372 of 504 TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT Department 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2018 Positions Change Seasonal Positions - Funded by TOV Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Services 1.19 1.94 1.94 1.94 1.94 1.94 1.94 1.69 1.19 2.29 2.29 0.00 Community Development 1.25 0.25 0.00 0.00 0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 Fire 7.20 10.20 10.20 12.70 13.70 13.70 12.70 9.61 10.07 9.00 3.00 (6.00) Police and Communications 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Library 1.70 1.70 1.70 1.70 1.70 1.70 1.70 2.20 2.40 2.40 2.40 0.00 Public Works/ Streets & Roads/Landscaping 11.90 12.86 10.46 10.46 10.94 12.38 9.14 8.64 7.20 8.66 8.66 0.00 Transportation & Parking 26.70 25.70 27.46 27.46 27.46 27.46 20.30 19.84 19.00 19.00 19.76 0.76 Fleet Maintenance 0.00 0.00 0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 0.00 0.00 Facility Maintenance 1.38 1.38 1.38 1.38 1.38 1.38 0.92 0.92 0.92 0.92 0.92 0.00 M'otal Seasonal / Part -Time 51.32 54.03 53.39 55.89 57.62 59.06 46.95 43.15 40.78 42.27 37.03 (5.24) All FTE's (Full -Time Equivalents) Town Officials 6.23 6.23 6.23 5.43 4.43 4.43 4.43 3.43 3.43 3.43 3.43 0.00 Administrative Services 22.21 22.29 22.29 21.29 21.29 21.84 23.34 26.29 27.29 32.89 32.89 0.00 Community Development 20.43 22.10 16.35 14.85 14.10 14.10 13.10 14.10 12.85 15.00 16.00 1.00 Fire 31.20 33.45 34.45 36.70 37.70 38.20 38.20 38.11 39.57 39.50 39.50 0.00 Admin 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Patrol 31.25 31.00 28.00 27.00 28.00 28.00 28.00 28.00 28.00 28.00 28.00 0.00 Investigation 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 6.00 6.00 6.00 0.00 Records 5.25 5.50 5.50 4.75 4.75 4.25 4.25 4.25 4.25 4.25 4.25 0.00 Dispatch 23.48 23.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 0.00 Police and Dispatch Total 66.98 66.50 65.50 63.75 64.75 64.25 64.25 64.25 65.25 65.25 65.25 0.00 Library 8.33 8.25 8.25 8.25 8.25 8.25 8.25 8.75 8.95 8.95 8.95 0.00 Public Works, Streets & Roads 45.28 45.16 42.76 41.26 41.74 43.18 43.44 44.94 47.50 49.46 50.46 1.00 Transportation & Parking 57.70 58.70 58.46 58.46 58.46 58.46 59.80 59.34 66.50 66.00 66.76 0.76 Fleet Maintenance 13.00 13.00 12.25 12.25 12.25 12.25 12.00 11.00 11.00 12.00 12.00 0.00 Facility Maintenance 21.38 21.38 21.38 21.38 19.38 17.38 16.92 17.92 17.92 17.92 17.92 0.00 Capital Projects / Fixed Term Total FTE's 2.63 2.50 1.00 1.00 1.50 1.50 1.00 0.00 0.00 0.00 0.00 0.00 295.37 299.56 288.92 284.62 283.85 283.84 284.73 288.13 300.26 310.40 313.16 2.76 26 October 3, 2017 - Page 373 of 504 Full -Time Regular Employees Fee Based Health Insurance Group Term Life, Disability & Accidental Death Wellness Benefit Sworn Officer Death and Disability Insurance Subtotal Fee Based Town of Vail Employee Benefits 2016 2017 2018 Actual % Salary Budget % Salary Proposed % Salary 3,017,821 167,337 94,816 104,377 18.32% 1.02% 0.58% 0.63% 3,198,039 231,700 114,000 104,300 17.48% 1.27% 0.62% 0.57% 3,758,200 242,500 114,000 118,000 19.45% 1.26% 0.59% 0.61% 3,384,351 20.54% 3,648,039 19.94% 4,232,700 21.91% Payroll Based Pension Contribution 2,545,571 15.45% 2,902,369 15.87% 2,890,473 14.96% Medicare 235,636 1.43% 243,073 1.33% 258,166 1.34% Workers' Compensation Insurance 224,160 1.36% 270,000 1.48% 285,000 1.48% Unemployment Compensation Insurance 42,597 0.26% 54,800 0.30% 58,000 0.30% Subtotal Payroll Based 3,047,964 18.50% 3,470,242 18.97% 3,491,639 18.07% Total Full -Time Benefits 6,432,315 39.04% 7,118,281 38.92% 7,724,339 39.98% Part -Time and Seasonal Employees Fee Based Wellness Benefit Wellness Benefit - Boards Mini -Med Program Health Insurance 56,418 3.28% 56,000 3.23% 56,000 3.53% 9,100 0.53% 9,100 0.52% 9,100 0.57% 258,824 15.05% 301,961 17.40% 326,800 20.62% Payroll Based Pension Contribution 27,092 1.58% 25,376 1.46% 23,777 1.50% Medicare 24,940 1.45% 24,530 1.41% 22,984 1.45% Workers' Compensation Insurance 23,401 1.36% 20,000 1.15% 20,000 1.26% Unemployment Compensation Insurance 4,447 0.26% 5,075 0.29% 4,755 0.30% Subtotal Payroll Based 79,880 4.64% 74,981 4.32% 71,516 4.51% Total Part -Time and Seasonal Benefits 404,222 23.50% 442,042 25.47% 463,416 29.24% Total Benefits - All Employees 6,836,537 37.57% 7,560,323 37.75% 8,187,755 39.16% 27 October 3, 2017 - Page 374 of 5 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND 2017 Proposed 2016 Original 2017 2018 Actual Budget Amended Budget Revenue 2% Local Taxes: $ 25,763,244 $ 26,100,000 $ 25,535,000 $ 26,146,000 Sales Tax Split b/t Gen'I Fund & Capital Fund 62/38 62/38 62/38 62/38 Sales Tax 15,865,000 16,182,000 15,831,700 16,149,000 Property and Ownership 4,911,842 4,891,307 4,891,307 5,300,000 Ski Lift Tax 5,032,970 4,964,400 4,964,400 5,212,600 Real Estate Transfer Tax Franchise Fees, Penalties, and Other Taxes 1,162,201 1,115,065 1,115,065 1,151,137 Licenses & Permits 1,672,683 1,623,098 1,623,098 1,747,787 Intergovernmental Revenue 2,065,278 2,010,781 2,052,333 1,980,972 Transportation Centers 5,230,062 5,155,000 5,155,000 5,388,000 Charges for Services 1,008,082 1,028,870 1,028,870 922,264 Fines & Forfeitures 214,258 249,171 249,171 254,156 Earnings on Investments 83,624 120,000 120,000 131,000 Rental Revenue 1,019,509 1,013,838 1,013,838 1,064,138 Misc 184,969 161,000 162,228 180,000 Total Revenue 38,450,478 38,514,530 38,207,010 39,481,054 3.3% Expenditures Salaries 16,275,138 17,823,455 17,967,575 18,759,574 Benefits 5,709,260 6,170,004 6,170,004 6,756,230 Subtotal Compensation and Benefits 21,984,398 23,993,459 24,137,579 25,515,804 5.7% Contributions and Special Events 2,284,556 2,047,399 2,184,493 2,075,093 All Other Operating Expenses 6,809,107 7,680,184 7,894,634 8,048,059 Heavy Equipment Operating Charges 2,419,280 2,303,300 2,332,180 2,385,076 Heavy Equipment Replacement Charges 562,172 668,654 668,654 725,926 Dispatch Services 663,214 663,307 663,307 659,608 Total Expenditures 34,722,727 37,356,303 37,880,847 39,409,566 % increase vs. prior year 4.0% Revenue Over (Under) Expenditures 3,727,751 1,158,227 326,163 71,488 Planning Projects Civic Area/Dobson Master Plan - - - (125,000) West Vail Master Plan (350,000) Revenue Net of Transfers & New Programs 3,677,751 1,158,227 326,163 (403,512) Beginning Fund Balance 23,622,509 23,619,174 27,300,260 27,626,423 Ending Fund Balance $ 27,300,260 $ 24,777,401 $ 27,626,423 $ 27,222,911 As % of Annual Revenue 71% 64% 72% 69% 28 October 3, 2017 - Page 375 of 5 20,000 44,566 69,700 19,000 45,450 75,000 105,000 52,015 6,060 12,800 3,000 Driveway snow removal 1 day usage of Dobson on 2/18 ($1,321) 5,000 1,321 Use of Donovan Pavilion (1 day for Waterwise Wednesday event) 3,000 Driveway snow removal 1 day usage of Dobson on 2/18 ($1,321) 5,000 1,321 Subsidized rent per lease terms One blue parking spot to be used by the director 9,320 1,100 Subsidized rent per lease terms One blue parking pass to be used by the director, two designated parking spots at Ford Park (Pink Pass) 9,320 1,400 4 full day rentals of Donavan, 4 full day rentals of the Grand View 32,000 84,600 90,193 97,300 90,193 97,300 78,275 30,000 30,000 Donovan for 6 days (36,000) 36,000 Donovan for 3 days (18,000) 18,000 1,000 1,000 74,902 74,902 4 full day rentals of Donavan, 4 full day rentals of the Grand View 32,000 Donovan for 6 days (36,000) Donovan for 3 days (18,000) 36,000 18,000 2018 Council Contribution Request Spreadsheet TOWN OF VAIL FUNDING REQUEST SIGNATURE EVENTS (VAILBRAND) *2018 Non-applicat Bravo! Colorado New York Philharmonic Philadelphia Orchestra Academy of St. Martin in the Fields Commissioning Project (New Works Project) Donovan Chamber Music Series (Uncorked) Silver Oak & Twomey Series National Repertory Orchestra Vail Jazz Festival Vail Valley Foundation Vail International Dance Festival Hot Summer Nights Summer Go Pro Mtn Games Burton US Open Fireworks Funding TOTALSIGNATURE EVENTS DESTINATION EVENTS TOTAL DESTINATION EVENTS Value SERVICES (Add Note in 2017 notes that this does not Colorado Ski Museum: Operating Betty Ford Alpine Garden: Operating Betty Ford Alpine Garden: Capital Request Eagle River Watershed Council EGE Air Alliance High Five Access Media (TV5) Eagle Valley Childcare WF: Vail Valley Athlete Commission Children's Garden of Leaming Vail Mountain School Starting Hearts Red Sandstone Elementary Education Foundation of Eagle County Homecare & Hospice of the Valley Eagle River Youth Coalition Friends of Mountain Rescue Pete Seibert Memorial Vail Memorial Park Foundation TOTAL SERVICES IN KIND Ski & Snowboard Club Vail Vail Junior Hockey - Nov 2016 Tournament/January 2017 Tournament Skating Club of Vail (July 13-17 & Dec 21-24, 26,27) Special Olympics (Sundays Jan , Feb, Mar '18) re 2017 2017 Council -Approved Cash 2016 In -Kind In -Kind 2018 In -Kind Variance to PY Staff ion year Request Recommended 2018 In -Kind Request Request 90,193 Approved - 90,193 - 78,275 Value - In-kind Donovan for 6 days (36,000) 36,000 Donovan for 3 days (18,000) 18,000 1,000 - 74,902 4 full day rentals of Donavan, 4 full day rentals of the Grand View 32,000 48,962 - 27,500 $2,800 in police support (7 events x $400 each) 2,800 - Police coverage, fire support, trash clean up, water meter usage, sandbag distribution, event shuttle, world cup climbing wall ballast 45,000 404,000 Soccer Lot, RV Lot, Mtn Plaza, Bus Re-routes, barricades, electric, Krail/concrete 27,600 52,015 - 867,040 161,400 quire a new application; they are given annual increase) 44,566 Subsidized rent per lease terms 9,320 69,700 One blue parking spot to be used by the director 1,100 30,000 45,450 Use of Donovan Pavilion (1 day for Waterwise Wednesday event) 3,000 75,000 105,000 - 52,015 - 6,060 - - Snow plow services 5,000 25,000 - 20,000 - 29,000 - 50,000 - 501,791 18,420 4 days usage of Dobson $1,321 per day 5,284 8 days usage of Dobson unless more are available, 1 day usage of Donovan (not including set-up fees) $10,205 13,568 8 days usage of Dobson unless there is enough available days ($6,605) 10,568 46 parking coupons for Sundays from 1/4 thru 4/12 not incl. Pres Wkd ($1,150) 1,150 2018 Requests 2018 Council - Approved 2018 Cash Staff 2018 In -Kind Variance to PY Staff 2018 In - Request Recommended 2018 In -Kind Request Request Funding Approved Kind Value Cash Cash Value In-kind 65,000 48,962 28,325 27,500 $2,800 in police support (7 events x $400 each) 2,800 Police coverage(day and night), fire support, trash clean up, water meter usage, sandbag distribution, event shuttle, world cup climbing wall ballast, event fees 55,000 490,000 404,000 Soccer Lot, RV Lot, Mtn Plaza, Bus Re-routes, barricades, electric, Krail/concrete 27,600 52,015 52,015 1,020,442 897,040 30,000 171,400 30,000 2,800 Pending Review of the Event Committee Pending Review of the Event Committee Pending Review of the Event Committee 88,800 1 44,566 71,791 19,000 45,450 75,000 105,000 10,000 14,000 2,500 10,000 20,000 330,000 50,000 (11,000) 12,800 (25,000) (20,000) (29,000) 20,000 (50,000) 4 days usage of Dobson $1,321 per day 5,284 4 days usage of Dobson $1,321 per day 5,284 1 parking pass for the Director of Hockey, 1 day usage of Donovan & 18 days usage of Dobson (4 weekends of ice times on Nov 2-4, 9-11, &16-18; 1 week June 25-29 to support the Summer Precision Skills Clinic; 1 day usage of Dobson for general program initiatives) 27,878 8 days usage of Dobson unless more are available, 1 day usage of Donovan (not including set-up fees) $10,205 13,568 8 days usage of Dobson unless there is enough available days ($6,605) 10,568 8 days usage of Dobson unless there is enough available days ($6,605) 10,568 50 parking vouchers for Sundays from 1/7/18 through the end of ski season 1,250 46 parking coupons for Sundays from 1/4 _ thru 4/12 not incl. Pres Wkd ($1,150) 1,150 29 October 3, 2017 - Page 376 of 504 Foresight Ski Guides SOS Outreach Small Champions of Colorado TOTAL IN KIND 111 GRAND TOTAL: COUNCIL CONTRIBUTIONS 1,368,831 214,565 2 Blue passes ($2,200) 2 Blue passes ($2,200) 2,200 - 25 single day parking passes $625 625 54 single day parking vouchers ($1,350) 1,350 625 - 25 single day parking passes $625 34,745 1,368,831 214,565 1,872,264.00 1,326,631 239,425 (42,200) 141,965 30 October 3, 2017 - Page 377 of 504 2 Blue passes ($2,200) 2,200 - 2 Blue passes ($2,200) 2,200 25 single day parking passes $625 625 - 25 single day parking passes $625 625 60 single day parking vouchers for 9 "off- peak" Sundays 1,500 _ 54 single day parking vouchers ($1,350) 1,350 0 0 49,305 0 34,745 0 1,872,264.00 1,326,631 239,425 (42,200) 141,965 30 October 3, 2017 - Page 377 of 504 2018 Contributions The attached spreadsheet shows the staff recommended funding levels that are included in the first draft of the Town Manager's 2018 budget. Funding is proposed flat from 2017 budget levels, consistent with the towns operating budget increase. New grant applications for signature events and in-kind requests are only required every other year, 2019 being the next application year, unless the applicant is requesting new or different levels of funding. The items below outline only the requests received for new or different levels of funding than requested for 2017 and document in-kind contributions approved by staff. All requests were considered based on how the contribution or event fits into the overall Council Goals listed below: • Improve economic vitality • Grow a balanced community • Improve the quality of the experience • Develop future leadership The Educational and Enrichment Events are required to submit applications through the Commission on Special Events (CSE), which are due September 25th. Staff has proposed an overall funding amount of $151,500 based on recommendation of the CSE and prior year's funding level. SIGNATURE (VAIL BRAND EVENTS) A. Bravo! Vail BACKGROUND INFORMATION: Bravo! Vail is requesting a total cash contribution $309,200, an increase from prior year funding of $50,539 (20%). The funding request includes increases for current concert programs including the New York Philharmonic ($7,107), Philadelphia Orchestra ($7,107), and Academy of St. Martin in the Fields ($6,325). New funding requests include $30,000 for the New Works Project with the purpose to commission and premier new music at Bravo! Vail and to present works of leading composers of the 20th and 21St centuries. During 2017, Bravo! Vail launched it New Works Project by premiering five newly commissioned works. STAFF RECOMMENDATION: Staff recommends a contribution of $288,661 which includes $30,000 of increased funding for the New Works project. Staff also recommends funding the New York Philharmonic, Philadelphia Orchestra, and Academy of St. Martin in the Fields flat with prior year and consistent with the 2018 budget philosophy for departmental operating expenses ($258,661). Staff recommends the equivalent in-kind use as awarded in 2017. This includes the use of up to six days of Donovan for the Donovan Chamber Music Series and up to three days use of Donovan for the "Uncorked" Series. B. Vail Valley Foundation (VVF) BACKGROUND INFORMATION: The VVF is requesting $93,325 of cash funding for Vail Signature events. This includes Vail International Dance Festival ($65,000) and Hot Summer Nights ($28,325). VVF has also requested in-kind services of $2,800 for Hot Summer Nights and $55,000 ($10k increase from 2017) for the Summer GoPro Mountain Games. Please note the VVF has also 31 October 3, 2017 - Page 378 of 5 requested funding/in-kind for events in the Services Categories detailed in items E below. Vail International Dance Festival: The VVF is requesting a 33% increase from prior year funding (48,962) for a total contribution of $65,000. The increased request is to assist with continued growth for this event over the past 5 years. $65,000 will cover 3% of operating expenses for this program. Hot Summer Nights: The VVF is requesting $28,325 cash funding for Hot Summer Nights, a 3% increase from prior year funding ($27,500). STAFF RECOMMENDATION: Staff recommends total cash funding of $76,462, flat with prior year contribution and consistent with the 2018 budget philosophy for departmental operating expenses. This includes Vail International Dance Festival ($48,962) and Hot Summer Nights ($27,500). Determination of in-kind funding requested for Hot Summer Nights and the Summer GoPro Mountain Games will be deferred to the Event Review Committee. C. Burton US Open Snow Boarding Championships BACKGROUND INFORMATION: Highline is requesting $490,000 cash support for the 2018 U.S. Open Snowboarding Championship event. This is a 21% increase in prior year funding of $404,000. In-kind support, consistent with prior year, is also requested for the use of the Soccer and RV lots, Mountain Plaza, Race City/TV Compound, the bottom of slope style, and the Manor Vail cages. They are also requesting bus re-routes, barricades, and electric power at Gore Creek Drive and International Bridge. STAFF RECOMMENDATION: Staff recommends cash funding of $404,000, flat with prior year's contribution, and consistent with the 2018 budget philosophy for departmental operating expenses. In-kind funding will be determined by the Commissions on Special Events and the TOV event review committee. SERVICES This category funds an aspect of services/expertise that the town does not already provide, supports the TOV physical plant and is appropriate for governmental support. Included in this category are support of TV5, Colorado Ski and Snowboard Museum, Betty Ford Alpine Gardens and the Eagle Valley Childcare. The town no longer requires an annual application to be filled out for ongoing operating support, which will be included in the annual budget at a set level each year. Applications are only required for increased or new funding requests. D. Betty Ford Alpine Gardens BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting a cash contribution of $71,791 to support the annual operations of the Gardens, an increase of 3% over prior year. In addition, the Gardens are requesting $19,000 to fix and repair ADA Access ($6K) and irrigation system throughout the gardens ($13K). The ADA compliant pathways through the gardens are now over 20 years old and the stone pathways are in need of repair. The irrigation system was built in 1987. Upgrades to the irrigation system would include replacing inefficient nozzles, rotators, and altering improperly placed irrigation lines. Irrigation improvements would ultimately reduce water usage. The Alpine Garden Foundation is also requesting an in-kind donation of one blue parking pass and two pink parking passes. 32 October 3, 2017 - Page 379 of 5 STAFF RECOMMENDATION: Staff recommends funding the annual operating budget flat with 2017 ($69,700), consistent with the 2018 budget philosophy for departmental operating expenses. Staff also recommends funding the capital request of $19K to repair the ADA pathways throughout the garden ($6K) and to update the irrigation system ($13K) to be paid from the capital projects fund. Staff also recommends the request for one blue parking pass to be used by the Director as granted in 2016 and 2017. Staff does not recommend that addition parking request for two pink passes. E. Vail Valley Athlete Commission (VVF) BACKGROUND INFORMATION: Vail Valley Athlete Commission is requesting $10,000 to enhance athlete opportunities. This is a 65% increase over 2017 funding. STAFF RECOMMENDATION: Staff recommends total cash funding of $6,060, flat with prior year contribution and consistent with the overall increase granted to town operations. F. Children's Garden of Learning (CGL) BACKGROUND INFORMATION: Children's Garden of Learning is requesting a cash contribution of $14,000 to be used to replace the boiler ($12,800) and provide sidewalk and roof snow removal ($1,200).The boiler replacement was identified on the town's annual building needs assessment. CGL provides learning experiences to children and families in Vail; 81% of CGL families live or work in Vail. This contribution would allow CGL to focus other funds on children program enrichment, teacher development, and financial aid programming. The town supports this organization with a $1/year land lease. STAFF RECOMMENDATION: Staff recommends funding $12,800 (funded by the capital projects fund) to replace the boiler provided the CGL seeks additional bids. In addition, staff also recommends the equivalent in-kind use of snow plow services (valued at $5,000) as awarded in 2017. Staff does not recommend funding for sidewalk and roof snow removal as it would be an ongoing operating expense to the town. G. Education Foundation of Eagle County (EFEC) BACKGROUND INFORMATION: Education Foundation of Eagle County is requesting a cash contribution of $2,500 for their fundraising event, "Project Funway" and in-kind donation of one day use of Dobson area on 2/18/2018. Dollars donated to "Project Funway" provides funding for programs, technology and equipment in schools' classrooms. STAFF RECOMMENDATION: Staff recommends funding the in-kind request for one day use of Dobson (valued at $1,321) with appropriate approval and coordination with the Vail Recreation District. The EFEC will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. Staff does not recommend cash funding $2,500 for the "Project Funway" event based on the premise that fundraising events is not an appropriate use of Vail taxpayer dollars. H. Homecare & Hospice of the Valley BACKGROUND INFORMATION: Homecare & Hospice of the Valley is requesting $10,000 to be used towards general operating funds. STAFF RECOMMENDATION: Staff does not recommend cash funding because it does not fit the 33 October 3, 2017 - Page 380 of 5 criteria for service contributions for town funding. Service requests are intended specific programs and initiatives of organizations within the Town of Vail facilities or on town -owned property. I. Eagle River Youth Coalition (ERYC) BACKGROUND INFORMATION: Eagle County Youth Coalition is requesting $2,500 to be used towards operating expenses including youth prevention education, collaboration, parent education, and early intervention services. STAFF RECOMMENDATION: Staff does not recommend cash funding because it does not fit the criteria for service contributions for town funding. Service requests are intended specific programs and initiatives of organizations with within the Town of Vail facilities or on town -owned property. J. Friends of Mountain Rescue Support (FMRS) BACKGROUND INFORMATION: Friends of Mountain Rescue is requesting $20,000 for ten new technology public safety radios ($2,000 each). The current radio technology used by Vail Mountain Rescue will soon be out of date and unable to communicate with new technology radios used by other local agencies including the Town of Vail. Thirty-six new radios are needed in total and the FMRS would be grateful for any number of radios that town is able to fund. STAFF RECOMMENDATION: With the town planning to replace radios in 2017 and 2018 as included in the capital budget, staff recommends offering to add on the additional radios for FMRS within the current budgeted amount. This would align the radios for consistency among various public safety agencies. K. Pete Seibert Memorial BACKGROUND INFORMATION: The Seibert Memorial Project is requesting $330,000 for a Pete Seibert Memorial Monument in the Education and Enrichment category. Due to the size of the request, staff has included this as part of the Council Contribution requests. Members of the Seibert Memorial Project have spent the last year working on this project and raising funds. In August 2016, the Art in Public Places Board (AIPP) was presented with their plan to raise private funds to commission the memorial and ultimately donate the memorial to the TOV public art collection. AIPP accepted the proposed donation of the memorial to the TOV's art collection and agreed to the ongoing maintenance, conservation, and insurance of the sculpture. To date, $70K has been committed which includes $10K from the town's AIPP funds. The Town of Vail had also committed to provide a prominent location on town of Vail property for the monument to be placed. As the scope of the Slifer Square construction has changed since the initial acceptance of the donated memorial, the town would have to absorb the estimated cost for installation at $39,000. STAFF RECOMMENDATION: Staff recognizes the historical significance and invaluable contributions Pete Seibert and the Gore Range ranchers made to establish Vail and we hoped there would have been more community participation in funding this project. Although staff commends the Seibert Memorial Project for their fund raising efforts and greatly respects Bill Rey, Roger Tilkemier, and Herb Mignery's vision for the project, historically it has not been the town's policy to fund memorials with taxpayer dollars as a Council Contribution. The 2018 budget maintains dedicated funding to the AIPP programs and art installations which the AIPP board intends to use towards future projects which are being organized in a five year plan. L. Vail Memorial Park (VMP) BACKGROUND INFORMATION: The Vail Memorial Park Foundation (VMP) is requesting $50,000 for 2018 operating expenses for as an interim funding solution to the pending review from the Eagle County District to approve a portion of the Minturn Cemetery District mil levy as a dedicated 34 October 3, 2017 - Page 381 of 5 revenue source for the VMP. In 1993, a design was developed for a cemetery site in the Town of Vail; however in 1994 it was taken to voters and was defeated. In 2001, a renewed effort for a memorial site again gained traction and a task force was established by Town Council. A site was selected on town property of the former Katsos Ranch. The VMP was established with a goal to be financially self-supporting but in an effort to jump start the VMP, the town agreed to a $50,000 loan and 99 -year lease agreement with no payments required. When repayment of the loan was presented to the Town Council, the Council then donated the $50,000 back to the organization. During 2017, Town Council granted VMP a $50,000 capital contribution for Phase III of the VMP master plan. STAFF RECOMMENDATION: Staff recommends revaluating this funding request after the Eagle County Commissioner has reviewed the VMP's request to qualify for a portion the Minturn Cemetery District's mil levy has a dedicated revenue source. The VMP appears to be financially healthy at this time and is projecting strong net income in 2017 and 2018. IN-KIND REQUESTS M. Ski & Snowboard Club of Vail BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding (valued at $5,284) for 4 days use of Dobson for their annual Ski & Snowboard Swap. STAFF RECOMMENDATION: Staff recommends funding the in-kind request for four days (out of four requested) with appropriate approval and coordination with the Vail Recreation District. The Ski & Snowboard Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. N. Vail Junior Hockey Association BACKGROUND INFORMATION: The Vail Junior Hockey Assn. is requesting in-kind funding for 18 days at Dobson valued at $23,778 (4 weekends during November 2018 and five days in January 2019) and the use of the Donovan Pavilion for one day (valued at $3,000). In addition, they are requesting one parking pass for the Hockey Director ($1,100). STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2017 by providing 8 days of ice time (out of 18 requested), subject to approval and coordination with the Vail Recreation District for the ice time. If there are enough available days at Dobson remaining prior to this event, staff recommends providing the full amount of days. Staff recommends waiving the fee for a one day use at Donovan Pavilion for Monday -Thursday use, contingent upon approval and coordination with the Donovan Management Company regarding availability. However, the Hockey Assn. will be responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as set-up, tear -down, cleaning and utilities. Staff does not support an increase from the prior year's contribution. O. Skating Club of Vail 35 October 3, 2017 - Page 382 of 5 BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 12 days use of Dobson valued at $15,852. STAFF RECOMMENDATION: Staff recommends providing 8 days of ice time (out of 12 requested) valued at $10,568 subject to approval and coordination with the Vail Recreation District. The Skating Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days. P. Special Olympics BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 50 parking vouchers valued at $1,250 to be used on Sundays starting January 7, 2018 except for President's Day weekend. STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2017 by providing 46 parking vouchers for Lionshead structure only, with one-time entry/exit coupons valued at $1,150. Q. Foresight Ski Guides BACKGROUND INFORMATION: Foresight Ski Guides is requesting four blue parking passes (valued at $4,400) for the 2017- 2018 ski season. Foresight provides parking to volunteer guides, half of which drive from Denver who need to be parked and ready to meeting their visually impaired participants by 8:30am. Local guides usually take public transportation and/or carpool. Foresight provides challenging recreation opportunities to visually impaired participants (adults and children) and guides. STAFF RECOMMENDATION: Staff recommends providing two blue passes, as was approved in the past several years valued at $2,200. R. SOS Outreach BACKGROUND INFORMATION: SOS Outreach is requesting 25 parking vouchers (valued at $500) for the 2017/18 ski season to be used by program coordinators hauling gear to and from the mountain for the winter skiing and snowboarding programs for underserved youth. STAFF RECOMMENDATION: Staff recommends providing 25 parking vouchers for the 2017/18 ski season to be used by program coordinators, consistent with 2017. S. Small Champions of Colorado, Inc. BACKGROUND INFORMATION: Small Champions of Colorado is requesting in-kind services for 60 parking vouchers to use on nine off peak Sundays (valued at $1,500). STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2017 by providing 54 parking vouchers to be used on winter Sundays, valued at $1,350. 36 October 3, 2017 - Page 383 of 5 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan S2evisions / newly added project 2017 Proposed * Placeholder items Amended 2018 2019 2020 2021 2022 Revenue 2.0% 3% 3% 3% 3% Total Sales Tax Revenue: $ 25,535,000 $ 26,046,000 $ 26,827,000 $ 27,632,000 $ 28,461,000 $ 29,315,000 2018 at 2% increase from 2017 projected (1% decrease from 2016 actuals) Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 62/38 62/38 Sales Tax - Capital Projects Fund $ 9,703,300 $ 9,897,000 $ 10,194,000 $ 10,500,000 $ 10,815,000 $ 11,140,000 Use Tax 1,545,000 1,975,900 1,550,000 1,581,000 1,612,620 1,644,872 2018 at 2% increase from 2017 amended; plus estimates for Mountain View Other State Revenue 704,000 - - - - - Bus Grant awarded from CDOT Lease Revenue 159,135 159,135 164,067 164,067 164,067 164,067 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K) Sales of Chamonix Housing Development Units - 16,742,000 - - - - Sale of Chamonix Housing Units 2017: $45K reimbursement from Holy Cross for engineering costs for underground utility projects- See corresponding Project Reimbursement 615,000 5,843,802 3,150,000 expenditure below; $455K from the traffic impact fee for the WMC/Frontage Road project design; $50K Use of Holy Cross Community Enhancement Funds to offset project at Liftside to Glen Lyon Office Building. $65K per year revenue share agreement with Resort App; 2018: Red Sandstone parking structure reimbursement with $4.3M from Vail Resorts and $1.5M from Eagle County School District; 2020: $3.15M from traffic impact fee for WMC/ Frontage Road Project Timber Ridge Loan repayment 491,752 489,419 463,171 463,129 463,086 463,043 $28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge Fund Earnings on Investments and Other 113,588 38,723 117,951 70,043 41,080 68,050 0.7% rate assumed on available fund balance Total Revenue 13,331,775 35,145,979 12,489,189 15,928,239 13,095,853 13,480,032 Expenditures Maintain Town Assets Bus Shelters 90,612 30,000 30,000 30,000 30,000 30,000 Annual maintenance; Re -appropriate for repairs to Spruce Way bus shelter and lights Parking Structures 846,826 695,000 695,000 700,000 700,000 I 700,000 2017: Includes completion of VTRC elevator upgrades; 2017-2022 Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs elcome Center Maintenance 250,000 150,00 2018: Furniture replacement for Lionshead Welcome Center- current furniture has reached it's 5 year life. This includes paint and built in desks ect; 2021: Furniture replacement in Vail Village Welcome Center Children's Garden of Learning -Boiler replacement - 12,800 - - - - Proposed Council contribution for a new boiler at the Children's Garden of Learning. The town owns the building Al Traffic Impact Fee and Transportation Master Plan Updates 61,236 ph. 200,000 - - - - 2016/2017: Continuation of Update of Traffic Impact Fees ($65K); 2018: a 20 -year Transportation Master Plan to coincide with West Vail Master Plan. This was last done 2005-2009. Neighborhood Bridge Repair 689,134 - 350,000 - 350,000 - Major Bridge Repair Projects based on bi-annual bridge inspection; 2017: Kinnickinnick (West) Bridge Repair, West Forest Bridge Repair; 2019: Lupine Bridge Repair; 2021: Placeholder based on bridge inspection reports Facilities Capital Maintenance 636,805 476,000 461,750 920,500 ■2017 603,500 649,500 - 2022 various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). 2017: Includes updated to Town Manager residence; Community Development Conference room furniture ($18K), remodel of lockers and restroom at Vail Transit Center ($100K) and roof for PD building (pending municipal renovation) ($100K).; 2020: Comm Dev Roof Replacement ($125K), Police Dpt rooftop units ($125K), PD air handling units ($75K); 2021 includes: Grandview flooring replacement ($35K), PD stucco patching ($40K); PW Fire panel ($40K); 2022 includes: PW roof ($50K), PD locker rooms/restrooms ($50K); Library skylight replacement ($150K) Donovan Park Pavilion 10,000 5,000 5,000 755,100 5,100 5,100 Annual $5K Maintenance to repair HVAC; 2020 includes HVAC Replacement at Donovan Pavilion Street Light Improvements 115,257 50,000 75,000 75,000 75,000 75,000 Annual maintenance to street lights; LED light enhancements Capital Street Maintenance 1,320,000 1,220,000 1,225,000 1,345,000 1,225,000 1,405,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022 includes Asphalt and Mill overlay ($575K) st Mill Creek Culvert Replacement - - - - r - 550,000 Replacement of East Mill Creek culvert at Gold Peak and Vail Valley Drive Snowmelt Boilers - - - 500,000 500, 500,00.2 Replacement of 8 boilers (2 per year) Town -wide camera system 70,000 70,000 70,000 22,000 22,000 22,000 2017-2019 replace Bosch system(30 cameras); 2016 included $22K for replacement of cameras and equipment; Recorders cost $7-8K each; cameras range from $800 - $3,800 each Audio -Visual capital maintenance 69,000 18,000 18,000 18,000 18,000 18,000 Audio visual, phone and IT equipment for an EOC at the West Vail Fire Station Document Imaging 43,000 30,000 30,000 30,000 30,000 30,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. 2017: $22K for 25 Laser fiche licenses, $21 K for annual maintenance 37 October 3, 2017 - Page 384 of 504 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5-year plan IIM Project timing changed from prior 5-year plan S2evisions / newly added project 2017 Proposed * Placeholder items Amended 2018 2019 2020 2021 2022 J Software Licensing 56,000 217,000 a 109,410 111,193 112,417 2017-2020: Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year 63,665 plan due to additional software products; 2018: Includes Virtual Desktop terminal services replacement; $75K placeholder for Asset Management System in 2018, and $50K per year for 3 years (thru 2021) Police Equipment 5,395 - - - - 2017: PeACEq training mgmt. software to track training and employee evaluations; 2018: Replace existing headsets, vests, and helmets for 6 SOU members ($20.5K), Upgrade mass casualty supplies in patrol cars ($5.6K) Thermal Imaging Cameras 12,000 12,000 12,000 For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers Hardware Purchases 175,000 150,000 • 50,000 350,000 50,000 50,000 2017: $120K PC and laptop replacements (150-175 total); $55K Omnicube at Fire Station3; Scheduled rotation of PCs, printers and servers; 2018: Replacement of 50 workstations; $300K in 2020 for scheduled replacement of larger servers Data Center (Computer Rooms) 894,036 15,000 15,000 15,000 15,000 15,000 2017: Increase includes remodel / retrofit of upper and lower computer rooms ( power, heating / cooling, fire suppression). Possible relocation into a combined room offsite is being explored. Website and e-commerce 12,000 12,000 12,000 12,000 12,000 12,000 Internet security & application interfaces; website maintenance; includes $550/month for web hosting svcs Comm Dev. ArcGIS System - - - Web access to town GIS information (similar to County's website GIS product) Fiber Optics / Cabling Systems in Buildings 15,000 62,000 15,000 15,000 15,000 15,000 2017-2020: Repair, maintain & upgrade cabling/network Infrastructure; 2018: Install fiber optics from data center to CenturyLink Network upgrades 30,000 30,000 30,000 200,000 30,000 30,000 Computer network systems - replacement cycle every 3-5 years; 2015, 2020 replacement of switches and routers Phone System 82,855 52,000 - - - - 2017: IPO Phone system replacement ($40K), normal replacement of (pads, (phones $20K; 2018: phone system; ceeof es, es Public Wi-Fi Systems 250,000 Upgrade/replacereplamntphon public Wi-Fihadsetsystem initially installed by Crown Castle Business Systems Replacement 47,825 - - - - - $13K to upgrade the financial reporting module; $1 K to complete Community Development permitting software Public Safety System 250,000 • 74,000 50,000 50,000 50,000 50,000 Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance; 2017: WebRMS upgrade ($150K), Dispatch remodel console replacement ($16K), Fire and police mobile data computer replacement ($24K), Audio Visual EPC ($10K); 2018: $24K Panasonic MDC, In-car video Replacement Transit Center Generator 27,662 - - - - - Re-appropriate to complete the replacement of generator at the Vail Village transit center; includes testing and connecting elevator to generator service. Extrication Equipment - 100,000 - - - - To purchase updated extrication equipment that will work with newer and more advanced vehicles Fire Truck Replacement - - - - 1,700,000 - 2021: Replacement of Ladder truck purchased in 2000 Generator for East Vail Fire Station 10,290 - - - - - Re-appropriate to complete replacement outdated generator at Station 1 RHMAEC vehicle and equipment TOV's portion of a RHMAEC(Regional Hazardous Association of Eagle County) vehicle and equipment- Eagle county is putting $120K towards this vehicle. Portable vehicle lift 15,658 - - - - - Re-appropriate for replacement lift to service vehicles in fleet; current lift is 30 years old Fire engine equipment 50,000 To purchase the necessary fire engine equipment to fully equip 4th fire engine; this will allow this vehicle to be used when other engines our being repaired or in an emergency Vehicle Expansion 746,500 265,000 - - - - 2017: Snowplow ($21 OK), Loader with plow($290K) , sweeper broom for loader ($25K); 2016: 4 flatbed pick up trucks for Streets crews, Electricians, Irrigation crew, and Wildland Fire, Truck with end dump loader($210) ; 2018: Snow Blower ($200K), Landscape architect truck ($30K), Drug Task Force vehicle ($35K) Total Maintenance 6,320,091 4,169,900 3,253,160 5,410,793 5,693,017 4,232,265 Enhancement of Town Assets Guest Services Enhancements/Wayfinding 956,114 - - - - - Continuation of Guest Service / Wayfinding enhancements outside of VRA district Fire Station Alert System - - 165,000 - - Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire East Vail Fire Station 838,228 - - - - - Re-appropriate to complete the Renovation of East Vail fire station (Final bill payment) 38 October 3, 2017 - Page 385 of 504 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND _ Increased cost from prior 5-year plan IIM Project timing changed from prior 5-year plan S2evisions / newly added project * Placeholder items 2017 Proposed Amended 2018 2019 2020 2021 2022 Buffeher Creek Turn Lane Lionshead Express Bus Stop Improvements (VRA) Vail Spa Heated Walk (VRA) 400 250,000 Turn Lane at Buffeter Creek to coincide with Marriott Residence Inn; This turn lane different from the one a ut in by Marriott Improvements to Lionshead Express Bus stop to allow for West bound stop and turnaround Connect the Lion with Vail Spa via heated sidewalks; $43K reimbursement from the Lion Sidewalk construction on Vail Rd. between Beaver Damn and Forest Rd. Implementation of energy audit enhancements; includes LED lighting project with shared cost of $170K from Holy Cross - - - - - - - - - Mr6000 - Vail Road Sidwalk Construction - - - - Energy Enhancements 92,900 - - - - Vail Memorial Park 50,000 - - - - - Council Contribution for Phase 11 at Vail Memorial Park East Lionshead Circle Vantage Point Walk (VRA) 185,000 - - - - - Improvements to Vantage Point walkway as requested by Vantage Point Pedestrian Safety Enhancements Transit Stop Improvements West Vail Roundabout 257,830 - 1,500,000 475,000 350,000 20,000 2017: Phase 11- Vail Valley Drive and Glen Lyon Crosswalk sign and lighting; 2018: Lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16) 2.018:Transit Lane for express buses at Vail Village Transit Center; Add pedestrian improvements, bus turning to West Vail Arosa bus stop in West Vail - - - _ - 18,000 - - - - improvements West Vail roundabout concrete replacement/repair near Marriott Streamside (currently there is exposed re-bar) Library Self-Check System Updates - - - - Library replacement kiosk and security gate replacement Chamonix- TOV 762,548 - Chamonix contingency- TOV East Meadow Drive Snowmelt 800,000 750,000 Snowmelt major repairs from Solaris to Austria House/Covered Bride area to be done at same time as the Slifer Plaza construction. This includes paver removal, snowmelt, asphalt replacements with concrete pavers Slifer Plaza/ Fountain/Storm Sewer 1,455,321 - - - Repairs to Silfer Plaza fountain and storm sewers; 2018: Placeholder for highest estimate if fountain included in renovations West Vail Interchange Sidewalk Repair - 500,000 - 400,000 1,000,000 - 4,500,000 - - 4,600,000 - To repair sidewalk damage underneath the 1-70 bridge Neighborhood Road Reconstruction 60,490 - 200,000 - 2017: Continuation of 2015/2016 shared drainage project with ERWSD on Rockledge Rd/Frontage Rd; 2019: East Vail road reconstruction design; 2020: Phase! of East Vail road reconstruction ($4.25M) and design of Phase!! & I11 ($250K) ; 2021: Phase 11 & III Reconstruction Neighborhood Bridge Reconstruction 1,385,608 - Nugget Lane and Bridge design in 2015-2016 and construction in 2019. 2018/2019: Bridge Road Replacement ($1.2M); Lionshead Parking Structure Landscape Renovations (VRA) 100,000 Improvements to parking structure landscaping around the eastern areas of the Vail Transportation Center where trees have been lost and planting eroded by years of snow storage Fire Breathing Apparatus 298,000 Replacement of all (30) cylinders/compressors purchased in 2007; Updated model addresses safety issues that have been identified in the current model, such as failure in high temperature environments; New units would also allow interoperability with surrounding departments who have gone to this updated unit type. Original budget increased by $23K Colorado Ski Museum renovation 500,000 - - - - - Placeholder for town contribution toward expansion and remodel of Colorado Ski Museum Parking Entry System / Equipment 34,200 - - - - - Backup parking sales desktop coder for parking passes; 2017: East Betty Ford Way remote access parking equipment for the ADA gate to operate remote Radio Equipment replacement/expansion 18,900 600,000 - - - - 2017: Additional Radios for backup radios and crew expansion; related yearly County fees ($10K) included in HEF; Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018) Bus Camera System - - 15,000 15,000 - - Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc. Hybrid Bus Battery Replacement 431,772 Scheduled replacement; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet Replace Buses 6,603,500 - - 5,790,000 - - 2017: 7 buses ordered in 2017 scheduled for replacement and delivery in 2018 ($440.5K per bus); 2020 7 buses for replacement at $800K each, plus 4 charging stations at $40K each, and $30K for additional power chargers. Grant funding is being pursued. Resort App 80,000 Transfer $15K from audio visual project; Town "Resort App" mobile application; annual expenses have been transferred to operating budget Public Works Shops & Maintenance Buildings 150,000 300,000 13,500,000 - - - 2017:Public Works shops heater replacements ($150K each in 2017 and 2018); ;2018: $150K Design for PW building remodel 2019: Expansion and remodel based on approved master plan for the Public Works shop complex to accommodate equipment added over the years 39 October 3, 2017 - Page 386 of 504 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan S2evisions / newly added project * Placeholder items 2017 Proposed Amended 2018 2019 2020 2021 2022 Public Works Equipment Wash Down/WQ Improvements 246,967 - - - - - Exterior wash area for large trucks not safe in the winter; also includes improvement to how the waste water is disposed Total Enhancements 15,325,378 7,595,000 17,130,000 10,305,000 4,600,000 550,000 New Assets Municipal Redevelopment 359,330 - - - $359K for planning of possible future municipal building redevelopment; $6M was moved forward in the 5 year capital plan to 2018 as a placeholder for a significant remodel should a complete reconstruction occur. WMC / TOV Frontage Road improvements 1,300,000 455,000 - - - - 9,000,000 - - Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRA - - 2017: Council approved design work of $375K on Apr. 18; Staff has proposed contract award at $455K to include a 3rd party review, utility potholing and public information based on VVMC plans for expansion; Improvements would span from LH Parking structure to Municipal building; Design funded by Traffic Impact Fee funds; Original Plan: 2020: VVMC plans for expansion; Improvements would span from LH Parking structure to Municipal building; funded by VRA ($3.6M to be repaid by VRA $100K in 2020 and $3.5M in 2021, Traffic impact fee ($3.15M), Remaining CPF & Developments ($2.25M) Chamonix Housing Development 17,728,000 - - - - Construction of future housing development 1-70 Underpass (VRA) 3,888,587 2015-2017 is the town's portion of this project since we were awarded RAMP funding from CDOT and includes the budget increase approved by both Council and CDOT Public Art (VRA) 153,325 - - - - - 1-70 Underpass art project originally budgeted in 2018 East LH Circle pathway to Dobson (VRA) 100,000 - - - - - Planning and Design for project to Improve connection from the E LionsHead bus stop to Dobson originally scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revision Dobson Plaza (VRA) 100,000 - - - - - Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts); planning/design originally scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revision Buy -down Program(Affordable Housing) 500,000 500,000 500,000 500,000 500,000 500,000 Placeholder for deed Restriction purchase program based on Affordable Housing Strategic Plan- contingent upon council approval of program policies and implementation plan Buy -down Program Funded by Pay -in-Lieu 3,112,482 - - - - - Carry forward current balance of program funding: Housing funded directly by Pay -in -Lieu fees collected from developers; Request to use toward the deed restriction purchase program pending approval of program policies; Includes revenue collected in 2016 ($505,277) Underground Utility improvements 325,000 - - - - - Appropriate for Rockledge Road, $50K; 1-70 Underpass (CDOT $105 & Holy Cross $75K); 2017 add $50K for undergrounding electric between Glen Lyon office building and Liftside Total New Assets: 28,021,724 14,218,912 500,000 9,500,000 500,000 500,000 Total Expenditures 49,667,193 25,983,812 20,883,160 25,215,793 10,793,017 5,282,265 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority 5,876,912 2,156,000 1,550,000 5,150,000 1,550,000 2,050,000 2017: 1-70 Underpass ($3.9M); $177K public art; $31 K for Lionshead parking expansion joints; Lionshead parking structure landscape improvements and Vantage Point Walk; LH Circle pathway to Dobson ($10OK); Dobson Plaza ($100K); Red Sandstone Parking Garage ($1.3M); 2018: $1.5M Red Sandstone, $400K Lionshead Express Bus Stop, $250K Vail Spa heated sidewalk ; 2019: $1.5M Redstandstone, 2020: $1.5M Red Sandstone, $3.6M Frontage Road VVMC; 2021: $1.5M Red Sandstone; 2022: $2M Red Sandstone Revenue Over (Under) Expenditures (30,458,506) 11,318,167 (6,843,972) (4,137,554) 3,852,836 10,247,767 Beginning Fund Balance 35,990,414 5,531,908 16,850,076 10,006,104 5,868,550 9,721,386 Ending Fund Balance 5,531,908 16,850,076 10,006,104 5,868,550 9,721,386 19,969,153 40 October 3, 2017 - Page 387 of 504 41 October 3, 2017 - Page 388 of 504 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project * Placeholder items 2017 Proposed Amended 2018 2019 2020 2021 2022 Revenue 3% 2% 2% 2% 2% Real Estate Transfer Tax $ 5,850,000 $ 6,100,000 $ 6,222,000 $ 6,346,000 $ 6,473,000 $ 6,602,000 2018 is a 3% increase from 2017 budget and includes some additional from new real estate sales such as Lion Golf Course Lease 140,094 165,000 166,650 168,317 170,000 171,700 Annual lease payment from Vail Recreation District; annual increase will be based on CPI - deposited to "Recreation Enhancement Account" (accompanying expenditure listed below) Intergovernmental Revenue 875,125 20,000 20,000 20,000 20,000 20,000 $135K State funding for water mitigation for PW runoff- See corresponding expenditure below; $20K from Eagle County for Intermountain Fuels project; $20K Lottery fund proceeds; 2017 $700K CDOT TAP Grant for water quality improvements at East Vail Interchange, Eagle County contribution for Intermountain Fuels project- see corresponding expenditure below, Project Reimbursements 36,000 - - - - - 2017: Contribution from the Nature Conservancy ($36K) for Intermountain Fuels project - See corresponding expenditure below; 2016: WF loan repayment for amphitheater ($1.122M) Donations 5,770 - - - - - Use of $5.7K Sole Power Donations received in 2016 Recreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other 33,064 49,059 7,904 9,656 8,877 20,770 0.7% rate assumed; 2018: Reimbursement from bag fee collections for Clean -Up Day and America Recycles Day. Total Revenue 6,950,053 6,344,059 6,426,554 6,553,972 6,681,877 6,824,470 Expenditures Maintain Town Assets Annual Park and Landscape Maintenance 1,577,134 1,678,895 1,678,000 1,719,000 1,761,000 1,803,498 Ongoing path, park and open space maintenance, project mgmt. Management Fee to General Fund (5%) 292,500 305,000 311,100 317,300 323,650 330,100 5% of RETT Collections - fee remitted to the General Fund for administration Tree Maintenance 104,270 65,000 65,000 65,000 66,300 67,600 Tree removal project along Gore Creek in 2017 utilizing 2016 savings; Per Council 4/18, add $20K; Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on town -owned property at approx. $120 per tree; Initiating tree - planting program for lost trees Forest Health Management 268,655 277,248 282,793 280,066 285,667 291,381 Operating budget for Wildland Fire crew; 2017 increase for replacement of 1 radio ($4.5K) and new wildland hose ($4K) Forest Health VHF Radios - 31,863 - - - - 2018: 13 VHF radios for Wildland crew ($2,450/each) for incidents outside of Eagle County; Will enable communication with other agencies using this technology such as Summit County Intermountain Fuels Reduction 733,656 $56K contribution from Eagle County($20K) and Nature Conservancy ($36K)- See corresponding contribution above; 2017: $677.7K for Phase II as approved by Council; .2016 included $63.7K for Phase I of Intermountain Fuels Reduction Project; 2018: Phase III ($5K) Street Furniture Replacement 57,588 25,000 10,000 50,000 51,000 50,000 Utilize 2016 savings for additional benches and bike rack replacements in 2017; also includes annual replacement or capital repairs, benches, recycling and bike racks Rec. Path Capital Maint 204,135 110,986 127,287 113,631 115,017 116,449 Capital maintenance of the town's recreation path system Park / Playground Capital Maintenance 83,025 I 160,076 106,655 106,263 105,901 106,071 Annual maintenance items include projects such as playground surface refurbishing, replacing bear -proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance; 2018 includes $54K increase for improvements to access into Staub Park 41 October 3, 2017 - Page 388 of 504 42 October 3, 2017 - Page 389 of 504 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project * Placeholder items 2017 Proposed Amended 2018 2019 2020 2021 2022 Adopt A Trail 5,000 - - - Mid-cycle Adopt A Trail Council Contribution for trail in or bordering the Town; Council has requested an update in the fall Alpine Garden Support 69,700 69,700 70,397 71,101 71,812 72,530 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increase Alpine Garden - Capital Contribution 30,000 19,000 - - - Contribution request to repair ADA pathways ($6K) and upgrade irrigation system ($19K) Eagle River Watershed Support 45,450 45,450 46,814 48,218 49,182 50,166 Annual support of the Eagle River Watershed Council programs with 1% increase for 2017 Public Art - Operating 106,846 111,201 113,425 115,694 118,007 120,368 Art in Public Places programming Environmental Sustainability 480,415 489,465 499,254 509,239 519,424 529,813 2017 includes rollover of Sole Power donations received in 2016 $5.8K; Environmental Sustainability programs; 2017: $62K to complete Sustainable Destination Certification; $12K for energy management software to track the town's progress toward goals; $15K Solar feasibility study Total Maintenance 4,058,374 3,393,884 3,310,725 3,395,512 3,466,961 3,537,975 Enhancement of Town Assets Gore Valley Trail Realignment - 50,000 600,000 - Gore Valley Trail Realignment at Lionshead gondola Gore Valley Trail Reconstruction Conoco to Donovan - - - - Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion Glen Lyon Rec. Path Reconstruction 150,000 Reconstruction of Glen Lyon Rec Path to be completed with the construction of the 1-70 underpass ($150K) North Recreation Path- Sun Vail to Pedestrian Bridge 125,000 North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge Chalet Road Sport Courts 40,000 - - - - - $40K to complete sports courts on Chalet Road Soft Surface Trails 100,000 100,000 -- - - Trail enhancements Wildland Fire Shelter - - 17,500 To purchase a wildland shelter safety device Vail Transit Center Landscape Landscaping at Vail transit center to coincide with construction of additional bus lane at Vail TRC Donovan Park Improvements 64,947 Final payment for Donovan Park picnic shelter and playground maintenance completed in 2017 Library Recreation Path Reconstruction 10,000 - - - - - Repairs to the recreation path from the Vail Library to Lionshead Library Landscape and reading area - - 100,000 - - - Exterior landscaping and site work enhancements for an outdoor reading area Streamtract Education/Mitigation 273,199 - - Includes water quality and streamtract education, outreach, signage and marketing; water quality personnel Water Quality Infrastructure 1,520,255 1,050,000 1,000,000 1,000,000 1,000,000 2017: Includes $135K for water mitigation at PW from grant for roof runoff; Re - appropriation of 2016 funds to continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore" Streambank Mitigation 636,806 350,000 400,000 400,000 - - Riparian Site specific construction projects East Vail Water Quality TAPS 1,125,111 - - - - - East Vail Water Quality Improvements; CDOT TAP grant funding of $700K in 2017; East Vail Interchange Improvements 988,807 500,000 -- - - Continuation of landscaping design and construction of the interchange Dowd Junction repairs and improvements 365,835 1,800,000 - - - - - Continuation for re -stabilization of Dowd Junction path; Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sand (ERWSC) Park Safety Improvements - - - - Placeholder for general park safety improvements based on inspection report Stephens Park Safety Improvements 225,000 - - _ Access improvements to include extended sidewalk, new stairs and other site improvements; playground was built in 1990's 42 October 3, 2017 - Page 389 of 504 43 October 3, 2017 - Page 390 of 504 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5-year plan Project timing changed from prior 5-year plan Revisions / newly added project * Placeholder items 2017 Proposed Amended - 2018 - 2019 - 2020 - 2021 - 2022 J 300,000 Buffehr Creek Park Safety Improvements Replacement 14-yr old "catalog" playground equipment with custom build in 2019(previously budgeted in 2020); $60K to add a picnic shelter; previously budgeted in 2017 Ellefson Park Safety Improvements 300,000 ,(Previously - Replacement 13-yr old "catalog" playground equipment with custom build in 2022 budgeted in 2019) Bighorn Park Improvements 225,000 - - - - 2017: Transfer budget from Ford Park projects; Park improvements and upgrades including shelter upgrade, ADA access, drainage improvements, playground mtc, new stairs added to west end, irrigation improvements, and planting around pond Ford Park Portal Improvements 330,704 - - - - - Continue improvements to Ford Park entry points; Ford Park Playground/Lower Bench Improvements 2019: ($250K) ; Landscape improvements to parking lots, playground, and softball berm($50K) Open Lands Plan 177,192 150,000 - - - - Continuation of Comprehensive Open Lands Plan Update Gore Valley Trail Bridge Replacement - - 300,000 - - Reconstruction of south bridge abutment due to significant scour Booth Creek Park 384,768 - - - - - Redevelopment of entire park including tennis courts, covered areas and playground structures; Tennis court ($262K) and playground ($385K) originally budgeted in 2014 will occur when overall park is reconstructed. Public Art -General program / art 567,310 85,000 85,000 85,000 85,000 85,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds. Also includes 2016 sales from manhole covers Public Art - Winterfest 14,295 Carry over balance from 2016 ($14K) and recognize donations made for Winterfest event ($261). Total Enhancements 6,974,229 4,960,000 2,252,500 2,085,000 1,235,000 685,000 VRD-Managed Facility Projects Recreation Enhancement Account 140,094 165,000 166,650 168,317 170,000 171,700 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance; Golf Course -Other 622,372 384,769 8,296 171,106 gg 75g - 2017: Design and planning to replace bridges at holes 13 & 14 ($50K), replace stone veneer with timber railings ($16.4K),rebuild irrigation pumps ($13.1K); $400K for storage building; asphalt driving and parking area; 2018: Replacement of bridges at holes 14&15 ($370.7K), replace radiant tube heaters ($11.3K), pump house exterior ($2.8K); 2019: Crackfill and seal driveway ($2.5K), Replace timber planking at hole 1 ($5.8K); 2020: Replace roof ($134.3K), repair wood trim ($21.5K), stain fence ($1.8K), crack and seal parking lot ($13.4K); 2021: Streambank restoration ($61.5K), pumphouse exterior ($3.1K), replace HVAC ($14.8K), replace furniture and heater units ($17.2K), stain trim ($2.2K) Dobson Ice Arena 408,878 68,206 103,175 31,046 2,460 - 2017: 'Complete pavers and concrete slab replacement ($54K)remodel rink bathrooms and changing rooms ($131.1K), rock wall repair ($10.5K), clean wood structure ($38.2K), replace pumps ($45.9K), redesign and rebuild electrical room ($120.2K); 2018: Replace windows and heat pumps ($68K); 2019: Replace exterior doors ($85.5K), repair damaged walkways ($17.4K); 2020: Replace steel gates ($11.9K), replace exterior lighting ($19.1K); 2021: Paint exhaust stacks ($2.5K) 43 October 3, 2017 - Page 390 of 504 44 October 3, 2017 - Page 391 of 504 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project * Placeholder items 2017 Proposed Amended 2018 2019 2020 2021 2022 Ford Park / Tennis Center Improvements 178,245 61,256 4,179 2017: replace roofing on tennis center ($81.5K), replace gutters ($9.3K), remodel bathrooms ($31K), replace lockers ($13.1K), furnace ($13.7K), hot water tank ($7.6K), and base board heaters ($18.6K); Tennis Courts at East Betty Ford Way ($125K); 2018: Stain wood siding of concessions ($5.6K) and restrooms ($5.6K); Additional $50K for anticipated locker room remodel 2019: Path from Tennis courts to East Betty Ford Way ($125K); 2020: Replace exterior doors ($4.1K) Athletic Fields 29,445 6,078 - - 9,716 - 2017: paint wood structure and exterior trim ($8K), rooftop replacement for restrooms and athletic field ($21.3K); 2018: Seal coat and crack fill in parking lot ($6K), 2021: Repair exterior, seal coat, crackfill in parking lot ($9.7K) Gymnastics Center 52,089 - - - - - Installation of cooling system in 2017 ($57.5) Nature Center 109,754 2017: Research on historical preservation and design ($40K); Exterior windows, doors, wood siding and slope roof ($69.8K) Total VRD-Managed Facility Projects 1,540,877 685,309 403,121 374,648 280,935 171,700 New Assets Golf Clubhouse & Nordic Center 1,077,912 - - - - - Completion of clubhouse renovation; Total clubhouse cost included $1.165M reimbursement from VRD, allocation of Recreation Enhancement Funds $765,440, Conference Center funds of $3.8M, current RETT funds of $538,189 (Total project cost estimated at $13.8M, which includes previously spent RETT funds of $705,571 from 2012 & 2013) Ford Park Improvements & Fields 675,624 55,000 210,000 810,000 Combine prior budget amounts for various Ford Park projects in 2017 such as Lighting control system ($98K), landscape improvements ($175,297), schoolhouse garden and softball shelter ($300K); West Betty Ford Way - Maintenance Bldg. ($198K); Riparian planting ($12K); transformer enclosure ($35K); 2018: ADA Ramp at Ford Park Soccer Field Driveway at Vail Valley Drive (Current Driveway is not ADA compliant)($55K); 2019: Ford Park Landscape Improvements ($50K), Ford Park East End Special Events Power ($160K); 2020: Synthetic Turf Replacement ($410K); Parking Lot Entry Reconfiguration ($400K) Total New Assets: 1,753,536 55,000 210,000 810,000 - - Total Expenditures 14,327,016 9,094,193 6,176,346 6,665,159 4,982,896 4,394,675 Other Financing Sources (Uses) Revenue Over (Under) Expenditures (7,376,963) (2,750,134) 250,209 (111,187) 1,698,981 2,429,795 Beginning Fund Balance 11,256,285 3,879,322 1,129,188 1,379,397 1,268,210 2,967,191 Ending Fund Balance $ 3,879,322 $ 1,129,188 $ 1,379,397 $ 1,268,210 $ 2,967,191 $ 5,396,987 44 October 3, 2017 - Page 391 of 504 Revised post -08/09/2017 **Costs are estimates** Priority I Technology Infrastructure West Vail Master Plan Priority II Timber Ridge Transit Improvements Municipal Building Remodel Data Center Priority III Main Vail Round -about Major Reconstruction West Vail Round -about Major Reconstruction TOV share of Evergreen/VVMC roundabout Lionshead Medians (VRA) Newly -identified projects: New biking & hiking trails (Vail Trail/Open Lands Plan) Phase II of Timber Ridge redevelopment Bus Stops/Shelters Community Ice Skating Natue Center Renovations Photovoltaic Infrastructure Civic Center Projects: East LH Circle pathway to Dobson (VRA) Dobson Plaza (VRA) LionsHead Parking Structure Enhancements Dobson Arena Funding Resource Options: Eligible for funding from VRA RETT Capital Projects Fund Description Status 1,500,000 1,150,000 1,450,000 3,600,000 3,000,000 Per Council 7/7/15 keep in unfunded until specific projects identified; Council committed to funding projects that improve our communication with guests and establish Vail as a leader in technology services Timber Ridge Transit Imrovements including adding capacity and turn lanes; to 1,750,000 coincide with redeveleopment of the West side of Timber Ridge 25,000,000 3,600,000 1,000,000 1,750,850 Projected Fund Balance by end of 2022: 3,338,786 5,396,987 19,969,153 Recent paving and 1-70 Underpass project will extend the life of current roundabouts Recent paving and 1-70 Underpass project will extend the life of current roundabouts Staff estimates that this project may be 10 years out (from 2015); Per Council 7/7/15 leave on the list as Priority III for now Median construction from LH parking structure to Vail Spa Tier III due to 1-70 Underpass; may re-evaluate need once underpass completed Tier III due to 1-70 Underpass; may re-evaluate need once underpass completed On hold until Open Lands plan is completed Per TROC board, not within 5 -year plan; Per Council 7/7/15, recent capital improvements have extended life for 7 years New bus stops at Transit Center, West Vail, Vail Village, Timber Ridge, and Muni Building for potential Line Haul bus service Outdoor community ice at some of Vail parks such as Donovan Solar Electric devices to generate electricity Planning and Design for project to Improve connection from the E LionsHead bus stop to Dobson to be completed with revision of civic center master plan Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts) to be completed with revision of civic center master plan Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stairways on east side- will not be funded until the Vail Master Plan is complete 45 October 3, 2017 - Page 392 of 504 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING FUND 2017 2018 2016 Original Proposed Actual Budget Budget Revenue Business Licenses $ 383,532 $ 380,000 $ 380,000 Earnings on Investments 793 1,500 1,500 Total Revenue 384,325 381,500 381,500 Expenditures Commission on Special Events Collection Fee - General Fund Total Expenditures 309,000 19,136 312,000 360,000 19,000 20,000 328,136 331,000 380,000 Revenue Over (Under) Expenditures 56,189 50,500 1,500 Beginning Fund Balance 203,263 259,452 309,952 Ending Fund Balance $ 259,452 $ 309,952 $ 311,452 46 October 3, 2017 - Page 393 of 5 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND Revenue Town of Vail Interagency Charge Insurance Reimbursements & Other Earnings on Investments Equipment Sales and Trade-ins Total Revenue Expenditures Salaries & Benefits Operating, Maintenance & Contracts Capital Outlay Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 2017 2016 Original 2017 Actual Budget Amended 2018 Proposed Budget $ 3,068,208 $ 3,068,794 $ 3,068,794 $ 3,204,133 59,593 10,000 10,000 10,000 2,751 14,209 14,209 7,500 48,360 152,730 152,730 130,483 3,178,912 3,245,733 3,245,733 3,352,116 1,037,566 1,140,936 1,140,936 1,186,555 1,199,110 1,322,013 1,332,013 1,413,188 794,021 1,155,200 1,155,200 703,700 3,030,697 3,618,149 3,628,149 3,303,443 148,215 (372,416) (382,416) 48,673 2,133,465 1,823,192 2,281,680 1,450,776 $ 2,281,680 $ 1,450,776 $ 1,899,264 $ 1,499,449 HEALTH INSURANCE FUND Revenue Town of Vail Interagency Charge - Premiums Employee Contributions Insurer Proceeds Earnings on Investments Total Revenue Expenditures Health Inusrance Premiums HC Reform Fee Claims Paid Short-term Disability Pay Professional Fees Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 2017 2016 Original 2017 Actual Budget Forecast 2018 Proposed Budget $ 3,300,000 $ 3,500,000 $ 3,500,000 $ 4,085,000 677,553 650,000 690,000 715,000 1,840 - - - 4,125 12,000 12,000 12,000 3,983,518 4,162,000 4,202,000 4,812,000 724,572 735,716 15,355 26,010 3,045,743 3,340,908 20,000 20,000 735,716 26,010 3,790,725 897,141 18,300 4,003,908 20,000 20,000 3,805,670 177,848 3,265,958 4,122,634 4,572,451 4,939,349 39,366 (370,451) (127,349) 3,443,806 3,443,806 3,073,355 $ 3,443,806 $ 3,483,172 $ 3,073,355 $ 2,946,006 47 October 3, 2017 - Page 394 of 5 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND 2018 2016 2017 2017 Proposed Actual Original Amended Budget Revenue E911 Board Revenue 742,627 766,809 766,809 762,176 Interagency Charges 1,175,963 1,245,407 1,245,407 1,279,892 Town of Vail Interagency Charge 663,214 663,307 663,307 659,608 Earnings on Investments 1,052 6,594 6,594 6,050 Project Reimbursement 23,158 - - Other 4,954 Total Revenue 2,610,968 2,682,117 2,682,117 2,707,726 Expenditures Salaries & Benefits 1,921,726 2,076,804 2,076,804 2,149,392 Operating, Maintenance & Contracts 484,216 505,269 505,269 510,569 Capital Outlay 390,641 390,641 119,500 Total Expenditures 2,405,942 2,972,714 2,972,714 2,779,461 Revenue Over (Under) Expenditures 205,026 Surplus Net of Transfers & New Programs Beginning Fund Balance Ending Fund Balance (290,597) (290,597) (71,735) 205,026 (290,597) (290,597) (71,735) 949,810 1,154,836 1,154,836 864,239 $ 1,154,836 $ 864,239 $ 864,239 $ 792,503 48 October 3, 2017 - Page 395 of 5 TOWN OF VAIL 2018 PROPOSED SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE TIMBER RIDGE FUND Revenue Rental Income Other Income Total Revenue Expenditures Operating, Maintenance & Contracts Capital Outlay Total Expenditures Operating Income 2016 2017 2017 2018 Actual Original Amended Proposed 1,298,908 1,402,441 1,402,441 1,471,442 27,047 20,040 20,040 23,487 1,325,955 1,422,481 1,422,481 1,494,929 490,178 207,337 697,515 529,026 281,273 810,299 529,026 281,273 810,299 539,545 280,701 820,246 628,440 612,182 612,182 674,683 Non-operating Revenues (Expenses) Interest on Investments 766 1,866 1,866 1,866 Loan Principal Repayment to Capital Projects Fund (356,423) (361,769) (361,769) (367,196) Interest Payment to Capital Projects Fund (133,142) (129,983) (129,983) (122,223) Revenue Over (Under) Expenditures 139,641 122,296 122,296 187,130 Beginning Fund Balance 826,319 965,960 965,960 1,088,256 Ending Fund Balance $ 965,960 $ 1,088,256 $ 1,088,256 $ 1,275,386 49 October 3, 2017 - Page 396 of 5 ORDINANCE NO. 14 SERIES OF 2017 ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR JANUARY 1, 2018 THROUGH DECEMBER 31, 2018 WHEREAS, in accordance with Article IX of the Charter of the Town of Vail, Colorado, the Town Manager prepared and submitted to the Town Council a proposed long-range capital program for the Town and a proposed budget and financial plan for all Town funds and activities for the fiscal year; and WHEREAS, it is necessary for the Town Council to adopt a budget and financial plan for the 2018 fiscal year, to make appropriations for the amounts specified in the budget; and NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: 1. The procedures prescribed in Article IX of the Charter of the Town of Vail, Colorado, for the enactment hereof, have been fulfilled. 2. Pursuant to Article IX of the Charter, the Town Council hereby makes the following annual appropriations for the Town of Vail, Colorado, for its fiscal year beginning on the first day of January, 2018, and ending on the 31st day of December, 2018: FUND AMOUNT General Fund $39,884,566 Capital Projects Fund 25,983,812 Real Estate Transfer Tax Fund 9,094,193 Vail Marketing Fund 380,000 Heavy Equipment Fund 3,303,443 Dispatch Services Fund 2,779,461 Health Insurance Fund 4,939,349 Timber Ridge Enterprise Fund 1,309,665 Total 87,674,489 Less Interfund Transfers (8,860,704) Net Expenditure Budget 78,813,785 Ordinance No. 14, Series of 2017 October 3, 2017 - Page 397 of 5 3. The Town Council hereby adopts the full and complete Budget and Financial Plan for the 2018 fiscal year for the Town of Vail, Colorado, which are incorporated by reference herein and made part hereof, and copies of said public records shall be made available to the public in the Municipal Building of the Town. This Ordinance shall take effect five (5) days after publication following the final passage hereof. 4. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 5. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 6. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE IN FULL, this 3rd day of October, 2017. A public hearing shall be held hereon on the 17th day of October, 2017, at 6:00 pm at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 14, Series of 2017 October 3, 2017 - Page 398 of 5 APPLICATION FOR TOWN OF VAIL FUNDING PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Bravo! Vail 2. Contact person: Beth Pantzer 3. Mailing address: 2271 N Frontage Rd W Ste C, Vail, CO 81657 4. Telephone: 970-827-4307 5. E-mail address: bpantzer@bravovail.org 6. Members and Titles of your governing board: Board of Trustees Officers Walton, Greg, Chair Retired as Founder & CEO, Walton Construction Company, LLC Beracha, Barry, Vice -Chair Retired as Executive VP & CEO of Sara Lee Bakery Burns, Bill, Treasurer Regional President, US Bank Suggs, Susan, Secretary Philanthropist Board of Trustees Becker, Paul Retired Investment Specialist Benjes, Sarah Associate, Faegre Baker Daniels Browning, Doe Philanthropist Bruno, Jenn Owner: Luca Bruno Inc. Dayton, John Philanthropist de Vink, Marijke Philanthropist Eck, Kathleen Real Estate Broker, Slifer Smith & Frampton Edwards, Gary Presiding Independent Director, Entenrgy Corporation Flaum, Cookie Philanthropist Godec, Dan President, GreenStar Financial Services Gutman, Harry Director KPMG Tax Governance Institute Hart, Linda Vice Chairman, president and CEO of Hart Group, Inc Kosloff, Alan Chairman, Kosloff & Partners, LC Kushner, Fred Medical Director, Heart Clinic of Louisiana/Clinical Professor of Medicine McIntyre, Shirley Philanthropist Mullen, Laurie Owner, West Vail Liquor Mart Nelson, Blaine Retired, Managing Partner for Deloitte LLP Peterson, Gary Vice President of Strategic Initiatives, Steadman Research Institute Pope, Steve 10/13 Communications General Manager of Arizona Local Media Quayle, Brad Entrepreneur Resnick, Michele Physical Therapist Rose, Byron Retired, Managing Director Morgan Stanley & Co Rossetti, Paul Senior Advisor, American Securities Rowberry, Adrienne Litigation Counsel/Special Assets Manager, Los Alamos National Bank Schanzer, Lisa Philanthropist Segal, Carole Philanthropist Stone, Cathy Philanthropist Strauss, Frank Philanthropist Tansill, Doug Private Investor and Financial Consultant, Cover Harbor Partners, LLC October 3, 2017 - Page 399 of 5 7. Amount of contribution requested per year: 2018 Request 2017 Funding Academy of St Martin in the Fields $84,600 $78,275 The Philadelphia Orchestra $97,300 $90,193 New York Philharmonic $97,300 $90,193 New Works Project $30,000 $0 Totals: $309,200 $258,661 8. Organization fiscal year-end: September 30 9. Are your books audited? A full audit is conducted at the end of each fiscal year (September 30) by McMahan and Associates. An Independent Audit Committee established by the Board of Trustees oversees annual budgets and income and expense statements and meets independent of management with auditor. 10. What category of funding is your organization applying for? (see definitions on page 1): Signature Events 11. How will the contribution be used? Bravo! Vail seeks funding from the Town of Vail to ensure the continued vitality of the Festival and to guarantee repertoire, resident orchestras, and soloists of the highest international artistic level and exceptional quality are offered to residents and visitors alike. The funding provided by the Town of Vail is vital to Bravo! Vail's ability to serve the community. Bravo! Vail greatly appreciates and acknowledges the Town of Vail's funding for its 2017 Season and thanks it for this opportunity to request additional funding for those projects, as well as the Festival's New Works Project. Orchestral Underwriting Bravo! Vail's six-week summer festival features 21 orchestral concerts at the Gerald R. Ford Amphitheater. Six concerts are performed by each of three world-class resident orchestras Vail audiences have come to adore: the Dallas Symphony Orchestra, The Philadelphia Orchestra, and the New York Philharmonic. Bravo! Vail's fourth orchestra, London's Academy of St Martin in the Fields, quickly grew to popular heights after their introduction to the Festival in 2016. These highly venerated and acclaimed ensembles continue to raise Bravo! Vail's status as a Festival of the highest artistic quality and unparalleled programming. In 2018, the Academy of St Martin in the Fields is preliminarily scheduled for three (3) performances between June 21 and June 24; the Dallas Symphony Orchestra for six (6) performances between June 27 and July 4; The Philadelphia Orchestra for six (6) performances between July 6 and July 14; and the New York Philharmonic for six (6) performances between July 20 and July 27. Each orchestra's concerts are performed at the Gerald R. Ford Amphitheater in Vail and feature works that are unique to the specific orchestra's style, sound and history and balance a variety of repertoire between genres and eras. Performing alongside these orchestras is an array of acclaimed soloists and guest conductors, many of whom are considered the very best in the world. October 3, 2017 - Page 400 of 5 Soloists and repertoire under consideration for 2018 include: • Vail debuts of Mahler Symphony No. 3, Liszt Prometheus • Popular favorites: Bruckner Symphony No. 4, Tchaikovsky Sleeping Beauty, Rachmaninoff Symphonic Dances • Family -orientated programming such as classic Bugs Bunny cartoons set to orchestra with the New York Philharmonic • Soloists including pianist Stephen Hough (http://www.stephenhough.com/), pianist Yuja Wang (http://yujawang.com/), pianist Daniil Trifonov (http://daniiltrifonov.com/), cellist Alicia Weilerstein (http://alisaweilerstein.com/), soprano Susanna Phillips (http://susannaphillips.com/) • Ensembles including Roomful of Teeth (http://www.roomfulofteeth.orq/), Dover String Quartet (http://www.doverquartet.com/), Calidore String Quartet (http://calidorestrinqquartet.com/) Both Bravo's orchestral residences and chamber programming are the fundamental core of the Festival and draw year-round residents, second -home owners and tourists to Vail. According to an independent, third -party survey conducted at Bravo! Vail concerts during the 2016 Season, Colorado residents represented 53% of concert attendees while Texas and Florida residents represented a combined 17% of attendees. Furthermore, and most importantly, 68% of out-of- state visitors listed Bravo! Vail as their primary reason for their visit to Vail. Finally, 61% of overnight visitors and seasonal residents were lodged in Vail during the 2016 Festival. In order to continue to fulfill its mission of enriching people's lives through the power of music, Bravo! Vail requests support from the Town of Vail for the residencies of Academy of St Martin in the Fields, The Philadelphia Orchestra, and New York Philharmonic. The Festival requests $84,600 to support the return of Academy of St Martin in the Fields in 2018. Following the incredible success of their 2016 debut, Academy of St Martin in the Fields again performed to an enthusiastic crowd with two of three concerts sold out under the pavilion with the third near capacity. Bravo! Vail also requests support in the amount of $97,300 per orchestra for both The Philadelphia Orchestra and the New York Philharmonic residences. Popular support for The Philadelphia Orchestra has grown significantly over the past few years, with its ticket sales rivaling those of the New York Philharmonic. Bravo! Vail's orchestral season concludes each year with the New York Philharmonic's residency, which truly provides the cornerstone of the Festival. These six performances see sell-out crowds, and ticket -buyers travel to Vail, brave inclement weather, and soak in every note played by America's oldest and most storied orchestra. Bravo! Vail recognizes that these requests represent an increase of past funding by the Town of Vail. The contracts for each of The Philadelphia Orchestra and the New York Philharmonic require the Festival to commit to an increased payment to each orchestra of 2-3% each year of the multi- year agreements. Bravo! Vail's request to the Town of Vail represents 8.5% of the estimated total expenses for the Academy of St Martin in the Fields and between 10-12% for The Philadelphia Orchestra and the New York Philharmonic. Bravo! Vail is incredibly grateful to the Town of Vail for its continued support and makes these increased requests in funding to keep up with the stated rising costs of providing exceptional services and world-class music. New Works Project Launched in 2017, the New Works Project serves two purposes: to nurture the creation of new work by today's most propitious composers through commissioning and premiering brand new music at Bravo! Vail, and to present the incredible wealth of venerated music written by the leading composers of the 20th and 21st centuries, which has been less widely performed in Vail than that of their 18th and 19th century counterparts. October 3, 2017 - Page 401 of 5 In 2017, Bravo! Vail launched its New Works Project with five newly commissioned works premiered at the Festival: • Edgar Meyer's Overture for Violin and Orchestra written for Academy of St Martin in the Fields • Roberto Sierra's Dos piezas para orquesta written for Dallas Symphony Orchestra • Guillaume Connesson's Le Tombeau des Regrets written for The Philadelphia Orchestra • Julia Adolphe's White Stone written for New York Philharmonic • David Ludwig's Pangaea for Strings and Piano written for Chamber This initiative has garnered national press recognition for the Festival, including Bravo! Vail being listed as one of the Top 10 Classical Festivals in 2017 by The New York Times (https://www.nytimes.com/2017/05/18/arts/music/10-spring-and-summer-classical-festivals.html). This exclusive and highly -sought after listing in The New York Times provides great exposure for both the Festival and the Town of Vail itself, and only organizations which are actively commissioning new works are considered for inclusion. In addition, Bravo! Vail's New Works Project has drawn the attention of New Music Box (http://www.newmusicbox.orq/social-news/five-world-premieres-in-vail-colorado/). Bravo! Vail will also welcome visits from BBC Music Magazine and the Violin Channel (founder and CEO Geoffrey John Davies was recently listed as one of Musical America's top 30 influencers in the music industry) this summer, covering the Festival, artists and Vail. In its efforts to maximize publicity and coverage for the New Works Project, Bravo! Vail has also engaged the respected publicist Amanda Sweet to coordinate press coverage and lay the groundwork for media relationships that will continue and expand in future years. Bravo! Vail's New Works Project will continue annually as the Festival believes it is the responsibility of arts organizations to contribute to the creation of new art and music. The Festival has confirmed in 2018 that it will commission a new work by composer Gabriella Smith (http://www.qabriellasmith.com/Home.html) for a performance by the combined ensembles of Roomful of Teeth (http://www.roomfulofteeth.orq) and Dover String Quartet (http://www.doverquartet.com/). This new piece will be between 18 and 28 minutes and premiered during the Festival's Classically Uncorked Series (tentatively on the final night of August 3, 2018). This series has become increasingly popular and is designed to showcase the past, present and future of chamber music. Additionally, the Festival will present numerous pieces by 20th and 21st century composers, exposing audiences to lesser known composers. The New Works Project, through the commissioning of new works by high profile international composers each year and the presentation of works by living composers, provides major marketing opportunities for Bravo! Vail and by extension the Town of Vail. Bravo! Vail requests $30,000 in support of this project for 2018, representing 37% of the estimated project budget. 12. How does your request support item 1C of the contribution policy? Bravo! Vail has been a staple of the Vail community for 30 years, annually building upon and enhancing the social, financial, and cultural benefits it provides. Bravo! Vail's request for Town of Vail funding aligns perfectly with the Town's mission to maintain its status as a premiere international mountain resort community. First, the Festival is a major contributor to a vibrant and diverse local economy. The Festival's direct economic impact on the Town of Vail is significant and continues to grow year over year. In 2016, the Festival had a total direct impact of more than $10 million, an approximate 5% increase over 2015, with more than $380,000 in generated tax revenue. The industries most greatly impacted were Lodging and Hotel Expenses and Food and Beverage at $3.7 million each. Secondly, Bravo! Vail strives to provide the most exceptional services to its guests at all times. Bravo! Vail hosts its concerts in the Vail's finest venues, is focused on producing offerings of only October 3, 2017 - Page 402 of 5 the highest artistic quality, and annually looks at implementing recommendations made through surveys to ensure the community is being served to the best of the Festival's ability. In 2016, the Festival had a Net Promoter Score of 82% and 86% of survey responders rated their overall satisfaction as 9-10 and 12% as 7-8. The Festival further aligns with the Town of Vail's mission of providing cultural and educational opportunities to residents and visitors alike by offering 21 orchestral concerts and more than 15 free educational events throughout the season in the Town of Vail alone. Bravo! Vail benefits the entire community by providing unique programs which no other organization offers, filling the summer season with world-class orchestras, chamber ensembles and soloists in a resort area known primarily for its winter activities. Not only is Bravo! Vail unique in the local community, but also throughout the country as the only festival in North America to host four of the finest orchestras in the world: Academy of St Martin in the Fields, the Dallas Symphony Orchestra, The Philadelphia Orchestra and the New York Philharmonic. Bravo! Vail continues to build on its history of excellence and garnering international recognition with its lineup of world class orchestras. Stages across Vail have been graced by musicians and conductors of the highest artistic quality and international status including Joshua Bell, Yo Yo Ma, Midori, Jaap Van Zweden, Yannick Nezet-Seguin, Bramwell Tovey, and Yefim Bronfman. Bravo! Vail provides a cultural element during the summer season, increasing Vail's prominence as a summer destination and establishing the town as a year-round destination. With 47% of audience members representing attendees from outside Colorado the opportunity to cultivate these visitors into annual visitors (both during the summer and winter months), second -home owners, or year- round residents is ample. Additionally, Bravo! Vail has significant impact on ensuring the future economic health of the Vail community. According to Bravo! Vail's 2016 survey, 96% of audience members stated that they are likely to return to the Festival and 97% said they are likely to recommend Bravo! Vail to a friend, setting the stage for future tourism. Bravo! Vail's Education and Community Engagement Programs also have a profound impact, reaching thousands of children and adults who might not otherwise have access to such programs. By offering easily accessible and low-cost or free events, the Festival helps to build a healthy and well-balanced community. Finally, Bravo! Vail is committed to sustainable efforts to ensure the environmental health of the community for future generations to enjoy. For instance, the Festival's office culture focuses on recycling and reusing and Bravo! Vail's electronic distribution of event invitations, ticket order confirmations, and use of electronic auction system have helped reduce paper consumption. Bravo! Vail also makes great effort to collect all copies of its Season Program Book left behind at concerts and redistribute saved copies at future performances. Finally, Bravo! Vail hosts concerts in locations which are easily accessible by public transportation, walking or bike (in 2017, the Festival has six rental bikes for staff to use around town). 13. Who currently funds your organization (other governments, private donations, user fees, etc.)? Bravo! Vail is funded by a variety of federal, state and local government entities, local businesses, and individual donations. The Festival receives funding from such entities as the National Endowment for the Arts, Colorado Creative Industries, Eagle County, and Towns of Gypsum and Eagle. Earned income is generated through ticket sales and program advertising. 14. Organization's mission statement: Bravo! Vail's mission statement is: Enriching people's lives through the power of music: producing the finest performances by the greatest artists, fostering music education and promoting a life- long appreciation of the arts. October 3, 2017 - Page 403 of 5 Assets 01-10102 01-10105 01-10111 01-10112 01-10114 01-10122 01-10123 01-10129 01-10131 01-10132 01-10135 01-10136 01-10140 01-10146 01-10150 01-10151 01-10152 01-10155 01-10160 01-10170 01-10172 Total Assets Bravo! Vail Music Festival- May 2017 Operating Balance Sheet - confidential American National Bank Checking A CB Operating Reserves USBank Checking Sweep Acct Flex Spending Plan Account Merrill Lynch CDARS - Jackson S American National Bank CD Merrill Lynch/Bank of America Wells Fargo Bank Checking Accoun Petty Cash 457 Deferred compensation Pledges Receivable Stock clearing account Prepaid Expenses Accumulated amortization Equipment Festival Piano Leasehold improvements Guild Inventory Accumulated Depreciation Due from - Temporarily Restricted Due from Endowment Liabilities and Fund Balance Liabilities 01-20215 01-20220 01-20223 01-20225 01-20230 01-20231 01-20234 01-20235 01-20239 01-20243 Total Liabilities Fund Balance Accounts Payable Accrued Salaries Vacation accrual Unearned Income Flexible Spending Account Payable Daycare Spending Account Payable Employer Match payable 401K Plan payable On account Deferred Compensation Oblig. 01-30280 Fund Balance - Operating Total Fund Balance 5/31/2017 4/30/2017 Page 1 Net change $220,218.24 $220,188.38 $29.86 $52,012.15 $52,012.15 $0.00 $2,339,669.38 $1,989,190.14 $350,479.24 $10,419.96 $11,624.96 ($1,205.00) $665,678.42 $665,969.68 ($291.26) $29,054.99 $29,054.99 $0.00 $116,950.69 $86,837.66 $30,113.03 $17,668.15 $408,489.10 ($390,820.95) $200.00 $200.00 $0.00 $492,977.41 $489,090.00 $3,887.41 $272,219.64 $209,162.64 $63,057.00 $0.00 $0.00 $0.00 $53,712.00 $16,100.00 $37,612.00 ($113,494.00) ($113,494.00) $0.00 $478,924.36 $478,924.36 $0.00 $58,000.00 $58,000.00 $0.00 $178,069.93 $178,069.93 $0.00 $4,093.38 $4,093.38 $0.00 ($348,888.70) ($348,888.70) $0.00 $733,597.35 $733,597.35 $0.00 $50,000.00 $50,000.00 $0.00 $5,311,083.35 $5,218,222.02 $92,861.33 $18,493.78 $114,214.31 $95,720.53 $9,000.00 $9,000.00 $0.00 $18,051.75 $18,051.75 $0.00 $26,350.32 $26,400.32 $50.00 $1,096.67 $393.95 ($702.72) $2,481.85 $2,844.47 $362.62 ($697.40) ($697.40) $0.00 $2,336.18 ($163.93) ($2,500.11) $17,786.30 $14,873.30 ($2,913.00) $477,977.41 $489,090.00 $11,112.59 $572,876.86 $674,006.77 $101,129.91 $4,738,206.49 $4,544,215.25 $4,738,206.49 $4,544,215.25 $193,991.24 $193,991.24 October 3, 2017 - Page 404 of 5 Bravo! Vail Music Festival- May 2017 Operating Balance Sheet - confidential Page 2 5/31/2017 4/30/2017 Net change Total Liabilities and Fund Balance $5,311,083.35 $5,218,222.02 ($92,861.33) October 3, 2017 - Page 405 of 5 Bravo! Vail Music Festival - May 2017 Donor Restricted and Endowment Balance Sheets Page 1 5/31/2017 4/30/2017 Net change 02 - Temporarily Restricted Assets 02-10103 Merrill Lynch CDARS $542,506.39 $542,357.76 $148.63 02-10104 USB Piano Fund $334,905.90 $334,883.15 $22.75 02-10106 Alpine Bank Choral Fund $150,509.49 $150,496.71 $12.78 02-10107 First Bank Choral Fund $150,536.17 $150,526.27 $9.90 02-10117 US Bank Donor Restricted Acct - Cash $59,588.36 $59,585.83 $2.53 02-10135 Future year pledges $316,238.00 $316,238.00 $0.00 Total Assets $1,554,284.31 $1,554,087.72 $196.59 Liabilities and Fund Balance Liabilities 02-20225 02-20250 Total Liabilities Fund Balance Unearned Income Due to restricted or operating $1,000.00 $733,597.35 $734,597.35 $0.00 $733,597.35 ($1,000.00) $0.00 $733,597.35 ($1,000.00) 02-30280 Fund Balance - Temporarily Restricted $819,686.96 $820,490.37 (S803.41) Total Fund Balance $819,686.96 $820,490.37 ($803.41) Total Liabilities and Fund Balance confidential $1,554,284.31 $1,554,087.72 ($196.59) October 3, 2017 - Page 406 of 5 04 - Endowment Account Assets 04-10108 04-10130 Total Assets Bravo! Vail Music Festival - May 2017 Donor Restricted and Endowment Balance Sheets Hurtt Memorial Fund Bravo Endowment Liabilities and Fund Balance Liabilities Page 2 5/31/2017 4/30/2017 Net change $11,684.93 $6,000,852.50 $6,012,537.43 $11,684.44 $5,993,933.13 $0.49 $6,919.37 $6,005,617.57 $6,919.86 04-20250 Due to -Operations $50,000.00 $50,000.00 $0.00 Total Liabilities $50,000.00 $50,000.00 $0.00 Fund Balance 04-30280 Fund Balance $5,962,537.43 Total Fund Balance $5,962,537.43 Total Liabilities and Fund Balance $6,012,537.43 1. Merrill Lynch CDAR is Smith restricted funds. 2. The Bravo Endowment includes unrestricted Goldstein funds with a May value of $702,054.80. confidential $5,955,617.57 $6,919.86 $5,955,617.57 $6,919.86 $6,005,617.57 ($6,919.86) October 3, 2017 - Page 407 of 5 Bravo! Vail Music Festival 2017 Income Statement & Budget - May 2017 Fiscal Year 2017 Fiscal Year 2016 Over/ 2017 2017 2016 2016 2016 Under 5/31/2017 Budget Projtns PYTD Budget Actuals PYTD Revenue 01-40301 Ticket Sales $1,237,419 $L978,000 $L928,000 $L242,259 $L828,000 $L945,729 ($4,8401 01-40302 Soiree Ticket Sales $54,725 $50,000 $50,000 $38,250 $45,000 $48375 $16A75 01-40303 Gala Auction & Ticket Sales $34.225 $275,000 $275,000 $42,110 $313,500 $326,805 ($7.8851 01-40304 Education Income $245,131 $23L500 $23L500 $18L620 $204A00 $197,546 $61511 01-40305 Festival Contributions/Gifts $3,617,704 $4,063,730 $4,063,730 $3,314,738 $4,092,500 $3,304,672 $302,965 01-40306 Special Project Income $250,200 $266,250 $266,250 $318,500 $28L000 $200,000 ($68,300) 01-40309 Program Advertising $89,083 $175,500 $165,500 $77,155 $167,000 $172,091 $1L928 01-40311 Interest Income/Stock gains $560 $6,500 $6,500 $L698 $3,000 $7.760 ($1,1371 01-40315 Endowment Contribution $0 $150,000 $150,000 $0 $50,000 $0 $0 01-40331 Released from Restriction $0 $0 $0 $0 $0 $1,326,702 $0 01-80355 Investment Gains $1,073 $0 $0 $0 $0 $0 $1,073 TOTAL REVENUE $5.530.121 $7.196.480 $7.136.480 $5.216.330 $6.984.400 $7.529.679 $313.791 Expenses Artist Fees/Travel $571.619 $3.866.729 $3.866.729 $520.905 $3.642.450 $3346.604 $50.713 Special Artistic $157.341 5491,943 5491.943 $57.355 $397.100 $363.164 599.986 Marketing $447.883 $838.432 $838.432 $387.576 $812.500 $791.999 $60.307 Fundraising $246.439 $591.467 $541.467 $347.855 $696.050 $703.032 ($101.4161 Administration $287.297 $410.094 $410.094 $265.805 $444.300 $435.498 $21.493 Salaries/Taxes $606.862 $997.815 $981.815 $573.390 $992.000 $1.127.079 $33.471 TOTAL EXPENSES 82,317.441 $7.196.480 $7.130.480 52,152.887 56.984,400 $6.967.375 5164,554 Extraordinary Expenses 01-40313 Prior Year Operating Reserves $0 $87,000 $87,000 $168,763 $302,000 $0 ($168,763) 01-50822 Website Redesign 577,145 $87.000 $87.000 $94.478 5202,000 $150.676 ($17.333) 01-50823 Vail Valley Foundation Donati $0 $0 $0 5100.000 5100.000 5100.000 ($100,000) Total Extraordinary Expenses $77,145 $0 $0 $25.715 $0 $250.676 $51.430 01-70001 Transfer account $2,250 $0 $0 $260,191 $0 $0 ($257.941) In Kind 01-40332 In Kind contributions 5575,478 $1.900.000 $1,900,000 $244.657 $2,400,000 $1.591.221 $330.821 CONFIDENTIAL Page 1 October 3, 2017 - Page 408 of 504 01-50460 Total In Kind In Kind Expense Bravo! Vail Music Festival 2017 Income Statement & Budget - May 2017 Fiscal Year 2017 Fiscal Year 2016 Over/ 2017 2017 2016 2016 2016 Under 5/31/2017 Budget Proitns PYTD Budget Actuals PYTD $575,478 $1.900,000 $1.900,000 $244,657 $2.400,000 $1.591,221 $330,821 $0 $0 $0 $0 $0 $0 $0 NET SURPLUS/(DEFICIT) $3.133.285 SO $6.000 $2.777.538 SO $311.628 $355.748 Note: Comparisons of 2017 budget versus 2016 budget must take into account extraordinary expenses of WF $100K booked below the line in 2016 that is now included in 2017 budget. CONFIDENTIAL October 3, 2017 - Page 409 of 504 Page 2 N VAIL IYAVALLEY FOUNDATION CULTURAL SPONSORSHIP GRANT PROPOSAL for the TOWN OF VAIL 2018 VAIL DANCE FESTIVAL 2018 GERALD R. FORD AMPHITHEATER 2018 SUMMER MOUNTAIN GAMES (IN-KIND ONLY) 2018 BIRDS OF PREY MEN'S WORLD CUP Presented by THE VAIL VALLEY FOUNDATION APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Valley Foundation 2. Contact Person: Mike Imhof, President 3. Mailing Address: PO Box 6550 Avon, CO 81620-9801 4. Telephone: 970-777-2015 5. Email address: mimhof@vvf.org 6. Members of governing board: Andy Arnold John Arnold Hans Berglund Judy Berkowitz Sam Bronfman Susan Campbell Steve Coyer Andy Daly Ron Davis Matt Donovan Bill Esrey Johannes Faessler Tim Finchem Steve Friedman John Garnsey Margie Gart Donna Giordano Sheika Gramshammer October 3, 2017 - Page 410 of 5 N VAIL I'AVALLEY FOUNDATION Martha Head Michael Herman Beth Howard Al Hubbard B.J. Hybl Mike Imhof Chris Jarnot George Johnson Alexia Jurschak Mark Kogan Doug Lovell Sarah Millett Ellen Moritz Kaia Moritz Bobby Patton Michael Price Eric Resnick Doug Rippeto Dick Rothkopf Ken Schanzer Mike Shannon Stanley Shuman Rod Slifer Ann Smead Hap Stein Kristin Tang Fred Tresca Stewart Turley Betsy Wiegers Gary Woodworth Directors Emeritus Adam Aron Marlene Boll Bjorn Erik Borgen Berry Craddock Harry Frampton, Chairman Emeritus George Gillett Pepi Gramshammer Steve Haber William Hybl Elaine Kelton October 3, 2017 - Page 411 of 5 N VAIL I'AVALLEY FOUNDATION Kent Logan Peter May Oscar Tang 7. Amount of contribution requested: $103,325 + $57,800 in-kind support ($65,000 for VIDF, $28,325 for GRFA, & $10,000 for VVF Athlete Commission along with in-kind support of $2,800 for GRFA & $55,000 for GMG) 8. Organization fiscal year-end: June 1, 2017 — May 31, 2018. 9. Are your books audited: Yes — annually. 10. How will the contribution be used: Please see below information. 11. How does your request support item 1C of the contribution policy: A positive, sustained economic climate. 12. Who currently funds your organization (other governments, private donations, user fees, etc.): Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company, private donations, ticket sales revenue (as non -limiting examples ticket sales to performances at the Vilar Performing Arts Center and tickets to attend Vail Dance Festival performances, and corporate sponsorships with local, regional and national companies (brands) As non -limiting examples, EverBank, Korbel, GoPro, US Bank, Crazy Mountain Brewery. 13. Organization's mission statement: To enhance and sustain the spirit and quality of life in the Vail Valley by providing leadership in athletic, cultural and educational endeavors. Vail Valley Foundation; Inspiring Lives, Enriching Community. *In-kind contributions to be determined by the Town of Vail and may not be applicable. 2018 VAIL DANCE FESTIVAL — This is a TOV Tier 1 Event July 28 — August 11, 2018 The 2018 Vail Dance Festival will mark the 30th anniversary of dance in Vail. The Vail Dance Festival is arguably one of the most successful and talked about arts festivals in the United States and considered one of the best of its kind around the world. It has consistently been featured in The New York Times Arts & Entertainment section, American Express's Departures Magazine and many other vertical print and digital media. Ticket sales records indicate that Festival -goers are true destination guests who are making a specific trip to Vail to attend this world-renowned event. October 3, 2017 - Page 412 of 5 I'AVALLEY FOUNDATION Damian Woetzel, as the Festival's Artistic Director, continues each year to outdo the prior year in terms of the caliber of performers, the breadth of the artistic styles represented and a Festival that truly entertains and provides a unique experience for all attendees. We consistently receive tangible and positive feedback from guests (ticket buyers), performers, donors, sponsors, press and industry experts as not just a player but a leader at the highest levels in the international community of performing arts. The Festival supports the development of new choreography by commissioning new works annually to be premiered in Vail, works that continue to live on in the repertories for major dance companies. Throughout his tenure as Artistic Director, Damian Woetzel has commissioned more than 50 new works and premieres that bear the Festival's name in perpetuity. It's no wonder the Festival has solidified Vail as a distinguished location and relevant contributor to the dance world, at the highest level. The New York Times has described our Festival as a place "...where the stars come to shine in new and unexpected ways." In addition, the Festival has become far larger than what transpires within the Gerald R. Ford Amphitheater itself. A series of complimentary outreach programs offered through our fringe festival events; Dancing in the Streets, free film screenings, and Village Vignettes are examples of ancillary events that the Festival provides to add depth and increased appreciation of the art form. In addition a robust master class series provides local aspiring dancer the chance to work with some of the masters of modern day dance. GENERAL TOWN OF VAIL BENEFITS • At the close of the 2016 Festival the PR audience numbers reached 261 million impressions resulting in $2.45 million in Advertising Value Equivalency (AVE). • The event this summer (2017), in an effort to provide access to all demographics, has scheduled FREE street performances to happen in Vail Village away from the traditional stage setting. • Vail plays host to a Festival which no longer is considered just a local or even Colorado centric event but one that competes in caliber and stature on a world stage. • Added dimension to summer in Vail; more to experience, more to do, more reasons to make Vail your summer destination. • Positions Vail as an international center of cultural arts at the highest level of excellence • Independent surveys on destination visitation each year reveal that in 2016 92% of attendees come to Vail specifically to attend the Festival and 82% of attendees stayed in paid lodging averaging 3.8 room nights (estimated average nightly room rate $304). October 3, 2017 - Page 413 of 5 I'AVALLEY FOUNDATION SILVER SPONSOR BENEFITS • Logo inclusion in all marketing and advertising initiatives. • One (1) full page advertisement in the official Vail Dance Program. • Logo inclusion on performance / Festival poster. • Right to use the Vail Dance Festival logo. • Four (4) seats in the premium seats for all performances at GRFA. • Four (4) VIP tickets to attend the Vail Dance Festival Gala. • Four (4) invitations to all scheduled social functions. • Class observation opportunities. 2018 VAIL DANCE FESTIVAL GRANT REQUEST For 2018, The Vail Valley Foundation kindly requests a 30% increase in investment. This requested increase is tied to the significant continued growth of the VIDF project over the last 5+ years itself, while at the same time, costs to run the project have increased 3-5% each year. VVF kindly asks that the Town of Vail consider these annual cost increases, which include lodging, talent fees, transportation costs, meals and entertainment, in their consideration of our $65,000 cash contribution request. For the 2016 season, to celebrate the 10th anniversary of former New York City Ballet star Damian Woetzel as the Artistic Director of our Festival, VIDF is launching the Community Arts Access (CAA) initiative. CAA will work with local organizations to provide free tickets to community members who otherwise would not have the opportunity to experience live performing arts. CAA will partner with cross -sector community organizations including non-profit, educational, governmental, and other agencies to distribute free tickets to each of the 12 world-class performances throughout the course of the Festival. This opportunity is being introduced to the 2016 season to further the Festival's commitment to making the arts accessible and available to anyone, and expose the art of dance to new audiences. CAA's mission is to provide complimentary access to individuals, eliminating socioeconomic barriers to access. This program builds on an existing VIDF outreach program, which offers free performance tickets to local children ages 12 and under and discounted student tickets. The request of an additional $15,000 in support for 2017 will allow us to expand the program in 2017 and position it for funding through private grant makers for the years 2018 and beyond. BUDGET IMPACT TO 2018 VAIL DANCE FESTIVAL October 3, 2017 - Page 414 of 5 N VAIL I'AVALLEY FOUNDATION Should the Town of Vail approve our request for $65,000, it shall account for 3% of our operating expense budget. The Vail Dance Festival continues to grow each year and we are sincerely thankful for the annual Town of Vail support. GERALD R. FORD AMPHITHEATER — This is a TOV Tier One Event/Venue Summer Season 2018 Summer 2018 will mark the amphitheater's 31St season. The lobby space now serves a meeting space for Ford Park. Camp Vail and other user groups utilizes the lobby as a resting place in the park, it is great for sunny days and rainy days. We are now hosting numerous events in the lobby such as wedding ceremonies, art classes and chef's in the gardens. Locals and guests of all ages flock to the theater for a diverse mix of entertainment. From the Hot Summer Nights series to Bravo! Vail Valley Music Festival's symphonies and hot performers like The Samples, The New York Philharmonic, and Donovan Frankenreiter, each summer, the Gerald R Ford Amphitheater serves as the cultural and social centerpiece of the Vail Valley. We are having 2 paid rock concerts this summer in August. In hopes we can continue to bring in high level musical acts, in 2018. The Vail Valley Foundation always strives for top -tier performances. The 2017 summer season shall be no exception with Bravo! Vail Valley Music Festival orchestras, Hot Summer Nights and the Vail Dance Festival as anchors for the 2018 amphitheater schedule. GENERAL TOWN OF VAIL BENEFITS • Amphitheater productions showcase Vail as a premier summer resort • Provides the major venue for performing artists and special events in Vail • Programming policy ensures performance variety for Vail audiences • Convention use for summer conferences, weddings, graduations and more • Unique venue and programming sets Vail apart from other mountain resorts • Vail's unique and breathtaking outdoor venue receives national recognition and praise • Town of Vail bars, restaurants, clothing, jewelry, etc. all benefit from traffic pre and post each performance keeping people in Town, engaged and having a wonderful time in Vail SUPPORTER BENEFITS • Identification as major contributor in the building of the Gerald R. Ford Amphitheater. • Four (4) reserved seats at all Gerald R. Ford Amphitheater productions. • One (1) full page advertisement in the Vail Valley Summer Events Magazine. • One (1) TOV branded (with Logo) flag pole banner placed at venue entrance . 2018 GERALD R. FORD AMPHITHEATER GRANT REQUEST The Vail Valley Foundation kindly requests the Town of Vail consider a $28,325 cash contribution to help support a portion of the Hot Summer Nights series and services provided to the community at the facility. We also ask for a $2,800 in-kind contribution for police presence during Hot Summer Nights events. BUDGET IMPACT TO 2018 GERALD R. FORD AMPHITHEATER October 3, 2017 - Page 415 of 5 I'AVALLEY FOUNDATION Should the Town of Vail approve our request for $28,325 it shall account for 3% of our operating expense budget. 2018 GOPRO MOUNTAIN GAMES — This is a TOV Tier 1 Event The largest, most successful mountain based multi -sports, music and lifestyle celebration arguably in the world. Mountain Games has continued to grow each year and is looked upon as the top national event within the Outdoor Industry. The 2017 event saw a significant growth in athlete attendance with more than 4,000 participants and overall spectator attendance is estimated at over 70,000 over the 4 days. Per the new Town of Vail (Town Council) grant application request guidelines, we are including in this grant request just the in-kind support we are requesting from the Town of Vail. Our normal CSE request for funds process will continue as per normal for any cash contribution request. The Vail Valley Foundation respectfully asks the Town of Vail to consider an in-kind contribution of $55,000 for the 2018 Event to be used for: • Extra duty police coverage and longer hours specifically tied to three (3) nights of music at the GRFA during 2018 Mountain Games (11 p.m. curfew at GRFA vs 10pm at Checkpoint Charlie) and continued expansion into Lionshead Village. A total of 4 officers are requested for day time operations throughout all venues each day with an additional 2 officers on Saturday during the busiest day of the event. In addition, 4 night time officers at GRFA for the evening concerts until 11pm. This request is specifically tied to suggestions made by Commander Craig Bettis during the 2017 event debrief meeting with ERC. Tied to this request are the same 4 additional CO's in place during the Time Trial bike race on Sunday. • Fire support • Electrical support to turn on garden and lamppost power for vendors in Vail and Lionshead • Public works event assistance to include but not limited to: o trash clean up o water meter usage o sand bag distribution to and from event • Jersey barriers for World Cup climbing wall ballast • Transportation — added bus stops along the Frontage Road to shuttle event guests from their cars to and from the event • Event bus/shuttle support and event fees The VVF is asking for an increase in in-kind support in 2018 over what the TOV provided in 2017 since the Mountain Games project continues to materially grow in size, scope and resource needs each year. With the expanding footprint of the Event, we ask that the TOV review the final in-kind donation from 2017 and recommend an appropriate amount to cover 2017, if different from the $55,000 we are suggesting. The VVF agrees to remain true to our commitment to TOV, which was, when VVF purchased the event, to not increase the cash contribution requested of TOV (CSE). VVF has been true to this October 3, 2017 - Page 416 of 5 N VAIL IYAVALLEY FOUNDATION promise and in fact has, each year since acquiring the Mountain Games project, decreased the VVF cash request. PLEASE NOTE: The Town of Vail is considered a key stakeholder in the Mountain Games event and, tied to the cash request Vail valley Foundation makes to the CSE, the Town of Vail receives detailed marketing, attendance and overall economic ROI information across all aspects of the event along with specific branding and hospitality rights and benefits to be received by the Town of Vail in exchange for its support. APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Valley Athlete Commission 2. Contact person: Mike Imhof 3. Mailing address: PO Box 6550 Avon, CO 81620-9801 4. Telephone: (970) 777-2015 5. Email: mimhof@vvf.org 6. Members and Titles of your governing board: Mike Imhof -Vail Valley Foundation Patty McKenny -Town of Vail Mike Kloser - Vail Community member 7. Amount of contribution requested: $10,000 8. Organization fiscal year-end: Calendar Year January 1 -December 31 9. Are your books audited? YES 10. How will the contribution be used? The Athlete Commission provides financial support to the young individual athletes of our valley so that they might go out into the international world of competition and chase their dreams. Each year we fund both fledgling international athletes as well as those who have reached the highest ranks. The recipients come from every sport and every part of our valley. The number of applicants has been steadily growing every year. However, the amount of available funds has not increased at the same rate. It is our intent to increase the amount of funding from each partner to meet the needs of deserving athletes. October 3, 2017 - Page 417 of 5 N VAIL I'AVALLEY FOUNDATION 11. How does your request support item 1C of the contribution policy? Funding from the Athlete Commission benefits the entire community of Vail by providing an opportunity for local athletes to represent this community in an international arena thereby gaining exposure and awareness of our premier mountain resort. The commission hopes to honor those athletes that in turn honor their community. Whenever possible, representation of a community logo is expected and greatly appreciated. As winner of the women's World Cup Alpine overall Lindsey Vonn generated tremendous international awareness of Vail. Along with Toby Dawson and Sarah Schleper, Lindsey Vonn received financial support for many years from the Athlete Commission. The future health of our community will be enhanced by providing opportunities for advancement of deserving athletes wishing to pursue their athletic dreams. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Historically, the commission has consists of two funding partners: Town of Vail and the Vail Valley Foundation. 13. Organization's mission statement: Local Pepi Gramshammer originally conceived the idea for the Athlete Commission as a method for the community to provide financial support for the Valley's deserving athletes. The program supports those athletes participating in international competitions. October 3, 2017 - Page 418 of 5 VAI L NI VALLEY FOUNDATION 2015-2016 Vail Valley Foundation Financial Overview Vail Valley Foundation Consolidated Statements of Financial Position September 30, 2016 and 2015 Assets Cash and cash equivalents Accounts receivable, net Promises to give net Prepaid expanses and other assets Operating investments Property and egaipment Det Goodwill and intangible assets, net Endowment investments Total assets Liabilities and Net Asset Accounts payable Accrued expenses and other liabilities Deferred revenue Defeired member:lip benefits GRFA loan pa}able Lines of credit Bonds payable, net of debt issuance costs Interest rate swap Total liabilities Net Assets Unrestricted Undesignated Invited in property and equipment net of related debt Tempaiari1y re icted Permanently restricted Total net asset Total liabilities and net assets 2016 $ 2,865,420 151,041 4,399,714 155,621 6,697,367 23,574,788 510,398 3.647.167 2015 (restated) $ 3.062,338 467,165 3.175,311 128,010 6.402,295 24,447,603 518,398 3363.539 $ 42,001,521 $ 41,564,659 $ 91,936 1,389,163 271,673 216,862 1,018,744 4,461,510 1,636,888 9.586.776 969,188 9,424$25 10,394,113 18,737,335 3,283,297 32,414,745 $ 401,123 1.685,587 1,102,272 496,959 L122,198 5075,785 1.412.5I8 11.296442 763,109 4,970,372 10.733,481 16,251,439 3.283,297 30,268,217 $ 42,041,521 $ 41564,659 October 3, 2017 - Page 419 of 5 VAI L NI VALLEY FOUNDATION VVF Budget: VAIL VALLEY FOUNDATION For Period October 1, 2016 Thru September 30, 2017 REVENUE Fundraising Arts Athletics Education G&A TOTAL REVENUE EXPENSE Fundraising Arts Athletics Education G&A TOTAL EXPENSE CAPITAL EXPENDITURES BOND PRINCIPAL PAYMENT NET CONTRIBUTION Budget $4,649,000 $7,211,916 $5,557,525 $3,700,450 $584,500 Current Forecast $4,635,290 $7,553,734 $3,59,377 $3,86,202 $567,422 $21,709,391 $ 20,102,025 ($1,668,778) ($7,104,204) ($5,507,153) ($3,651,330) ($3,267,968) ($1,718,57) ($7,667,216) ($3,567,839) ($3,641,274) ($2,762,888) ($21,199,432) 019,357,792) ($159,500) ($150,000) ($285,483) {$150,000} $ 200,459 $308,750 October 3, 2017 - Page 420 of 5 BURTON U•S•OPEN SNOWBOARDING CHAMPIONSHIPS March 5 — March 10, 2018 Application for Town of Vail 2018 Funding Applied 6/30/17 by: BURTON highline 1 October 3, 2017 - Page 421 of 5 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: 2018 Burton US Open Snowboarding Championships 2. Contact person: Marc Murphy (Burton) and James Deighan (Highline) 3. Mailing address: Burton Corporation, 80 Industrial Parkway, Burlington, VT 05401 Highline, 12 Vail Rd, Suite 500, Vail, CO 81657 4. Telephone: Burton Corporation, 802.651.0493 Highline, 970.331.5312 5. E-mail address: marcmburton.com ideighan@gohighline.com 6. Members and Titles of your governing board: Marc Murphy, Director — Partnerships, Burton Snowboards Ian Warda, Senior Director — Partnerships and Events, Burton Snowboards Whitney Heingartner, Manager — Partnerships, Burton Snowboards James Deighan, Partner, Highline Sports & Entertainment, Inc. Peggy Wolfe, Director of Event, Highline Sports & Entertainment, Inc. 7. Amount of contribution requested: $490,000 + Value in kind as outlined below (and as per the full 2018 USO Operations/Storage Overview attached as Exhibit A and Exhibit B): Soccer Lot: February 22 — March 16, 2018 - full use of entire lot RV Lot: February 22 — March 16, 2018 - Full use of entire lot for oversized vehicle staging and storage with light operational use. Lot to be managed full time with dedicated Boneyard manager to interface with all vendors, TOV officials and employees, and guests. 8. Organization fiscal year-end: Burton - January 31 Highline — December 31 9. Are your books audited? Burton books are reviewed by Price Waterhouse Coopers Highline books are reviewed by Keil & Associates, CPA 10. What category of funding is your organization applying for? (see definitions on 2 October 3, 2017 - Page 422 of 5 page 1): Signature Event 11. How will the contribution be used? The TOV contributions will be used to provide guests of the event and the Town of Vail a high impact / safe winter sport experience to ensure repeat, long-term visits: • Grow youth outreach programs considering previous years successful activations (i.e. reporter program) • Increase communication and marketing efforts pre -event with local businesses • Grow marketing for out of state and foreign visitors • Continue growth of junior jam programming • Grow Broomball participation and community attendance • Maximize entertainment efforts at Solaris • Continue to develop logistical solutions for guests at concert venue • Identify and implement reasonable solutions for families visiting Golden Peak competition venue • Attract celebrity clientele • Data collection • Grow sponsorship & B2B opportunities for Burton and TOV • Expand environmental and sustainability efforts • Showcase Vail as a premier destination across all media outlets available to Burton 11. How does your request support item 10 of the contribution policy? The USO provides a premier event each winter which has proved to deliver a considerable increase in economic impact to local businesses and the Town of Vail which has been shown each year in our final recap. In addition to economic impact, the USO delivers a memorable experience for a key demographic which will ensure their return, year after year. From tax revenue to increases in ADR, since the USO has arrived in Vail in 2013, this Partnership has delivered measureable and positive impacts on the community, experience and economy. The 2018 USO will continue to deliver: • Global awareness • Entertainment and lifestyle attractions for millennials & families • Repeat visitors from past events, longer term stays • Encouraged participation of local community, businesses and youth • Safe environment for all guests 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Burton is a privately held company. Highline is a privately held company. The US Open Snowboarding Championships is funded by Burton Snowboards and corporate Partners 13. Organization's mission statement: Set the standard for best in class international winter events through superior on -hill venues and high levels of competition, as well as outstanding off -hill entertainment and unique activations while showcasing the partnership between three premium brands in Burton, Town of Vail, and Vail Mountain. 3 October 3, 2017 - Page 423 of 5 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet *Highline Sports & Entertainment, Inc. — Available upon request ** Burton Corporation, as a privately held company, It is the company policy not to disclose financial information. 4 October 3, 2017 - Page 424 of 5 APPLICATION FOR TOWN OF VAIL FUNDING Profit & Loss Statement — Current Fiscal Year Budget 2018 US Open Budget Marketing $4,869,000 Marketing Campaign / Media Buy $69,000 Global broadcast production / distribution $892,000 Staffing $756,000 Course / Venue build $433,000 Event infrastructure $580,000 In -town activations $450,000 Security / Police / Medical $119,000 Branding $221,000 Food & Beverage $158,000 Lodging $770,000 Travel $47,000 Shipping / Storage $32,000 Prize Money $342,000 5 October 3, 2017 - Page 425 of 5 ATTACHMENT A 2018 USO OPERATIONS / STORAGE OVERVIEW In order to produce a world-class event with the scope and scale of the US Open Snowboarding Championships, we require adequate operations compound space and storage facilities throughout the duration of the event, including load -in, build, event days, tear -down, and load -out. The plan below outlines these requirements which accurately represents the operations footprint of the event, and accounts for the possible impact on TOV stakeholders and guests by implementing processes and safety measures that contribute towards maintaining the high level guest experience standard that has been set in Vail. 2018 Plan Outline: Soccer Lot: February 22 — March 16, 2018 - full use of entire lot * Lot to be staffed full time with dedicated Boneyard manager to interface with all vendors, TOV officials and employees, and guests. Lot to be clearly labeled with signage at entrance notifying parking permit holders of the lot closure for the specified dates. Primary GP Operations Compound: Working area for Inventory, sort, load/prep load of all operational infrastructure from all vendors. • Long term storage • (6) 20'x8' storage containers • Heavy equipment: o (1) 8k variable reach forklift o (1) 6k rough terrain straightmast forklift o (3) skid steers with fork attachments Work Vehicles • (3) 26' box trucks, (10) pickups/vans (2) UTVs • ALL empty scaff/truss containers • (1) 20' mobile office with generator • (2) portable toilets • Vendor/Burton work vehicle parking RV Lot: February 22 — March 16, 2018 - Full use of entire lot for oversized vehicle staging and storage with light operational use. Lot to be managed full time with dedicated Boneyard manager to interface with all vendors, TOV officials and employees, and guests. Mtn. Plaza: February 22 — March 16, 2018 - 7 bays total, 2018 configuration TBD per Jeff Babb — see below for ideal configuration) Long Term Storage Facility — climate controlled, staffed, and secure GP Sponsor Village & Solaris Boneyard/Storage o Lower SV delivery and overflow storage in the lockable bays (9 & 10) § Shipping storage from USO Sponsors: o Sort, inventory and load zone in bays 11-13 § Work zone, where we have space to inventory and load everything stored in the lockable cages/bays 2 & 3 without blocking traffic. o Solaris boneyard (and/or sponsor storage zone in bays 2 & 3 o Solaris heavy equipment storage ■ (1) 8K variable reach forklift ■ (1) 6k rough terrain straight mast Race City/TV Compound: February 23 — March 16, 2018 Burton/Vail/TV/Webcast/MSI Operations Compound • Branding/MSI OPS: (1) 20x8 storage container o Snow fence: x 15,000' o SPM Poles: x 900 o Banners: x 200 6 October 3, 2017 - Page 426 of 5 o Banner Frames: x 200 TV Compound: March 3 — 13, 2018 o "A" Unit TV Truck (53' semi) o "B" Unit TV Truck (53' semi) o "C" Unit TV Truck (53' semi) o Satellite uplink truck (35' truck) Bottom of Slopestyle Temporary Storage Friday, 2/23/18 — 3/4/18 Scaff/truss staging for all on hill structures (2) light towers Vehicles until 3/5 Manor Vail Cages 2 x 12'x18' Long Term Storage • 2/23/18 — 3/16/18 Sponsor Village product (sampling and promotional pieces for the partners) 7 October 3, 2017 - Page 427 of 5 ATTACHMENT B 2018 REQUESTED TOWN SERVICES BUS RE-ROUTES: MSI will communicate reroute needs based on real time logistics onsite. However, below details possible reroute windows Golden Peak (2018) 2/23-2/28 from 4-7:45am and 5-10pm: Rails, structures, power, screen deliveries 3/3 from 5pm through 7:45am: TV truck load in Solaris (2018) Re-route at VAIL ROAD to EAST MEADOW DR/SOLARIS stop for events, concerts and concert set up: Monday,March 5, 2018 Tuesday, March 6, 2018 Wednesday, March 7, 2018 Thursday, March 8, 2018 Friday, March 9, 2018 Saturday, March 10, 2018 Sunday, March 11, 2018 6:OOam-8:OOpm 8:00am-5:00pm 5:30pm-11:OOpm 5:30pm-11:OOpm 4:OOpm-11:30pm 4:OOpm-12:OOam 8:OOam-10:OOpm BARRICADES (2018) Delivery: WEDNESDAY, March 7, 2018 Location: Solaris — East Meadow Drive Time: 10am Needs: 180 panels, Need an additional 2,000' if available Pick Up: SUNDAY, March 11, 2018 ELECTRIC (2018) It is requested to use the following Town of Vail electric during the US Open: CHECK POINT CHARLIE/GORE CREEK DRIVE Dates: FRIDAY -SATURDAY, March 9-10, 2018 Needs: POWER PANEL adjacent to Check Point Charlie Concert Sound/Audio Lights POWER FROM light poles Lights for tents along Gore Creek Drive (to Fountain) INTERNATIONAL BRIDGE Dates: FRIDAY -SATURDAY, March 9-10, 2018 Needs: POWER PANEL south of International Bridge Beer draft trailers Lights for tents along Willow Bridge Road POWER OUTLETS near Pedestrian Bridge Lights for tents along Willow Bridge Road POWER FROM light poles Lights for tents along Willow Bridge Road K-RAIL/Concrete: 2018 final needs TBD based on 2018 structures. Golden Peak: 6, 2'x3' (2k lbs) blocks o Delivery: February 23, to Race City ramp, before 7:30am or after 5:00pm Solaris: 12, k -rail o Delivery:March 4, for build start on March 5 o Pick Up: March 13 VARIABLE MESSAGE BOARDS -SIGNAGE: None requested in 2018 8 October 3, 2017 - Page 428 of 5 2018 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. LLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Narne of organization: Betty Ford Alpine Gardens 2, Contact person: Nicola Ripley 3. Mailing address: 183 Gore Creek Drive, Ste. 7, Vail, CO 81657 4. Telephone: 970-476-0103 5. E-mail address: Nicola@bettyfordalpinegardens.org 6. Members and Titles of your governing board: Susan Frampton - President Margaret Rogers- Vice President Bob Fritch -Treasurer Sheika Gramshammer Gwen Scalpello - Secretary Dick Liebhaber Susan Ford Bales Jen Mason Kathy Borgen Liz Paxson Doe Browning Carey Firestone Romer Holly Elliott Jeanne Fritch 7. Amount of contribution requested: 571,791 for operations & 519,000 for capital; in-kind contribution of one blue parking pass for the Gardens' Executive Director; two designated parking spots in Ford Park. 8. Organization fiscal year-end: September 30, 2017 9. Are your books audited? Yes, every third year. FY 2017 will be audited 10. What category of funding is your organization applying for? Services 11. How will the contribution be used? The contribution is used for the annual operation of the Gardens. The capital request will be used to fix and repair ADA Access through the Gardens and irrigation problems critical to the overall health of the Gardens. 1 October 3, 2017 - Page 429 of 5 Masonry upgrades to ADA Mone pathway Most of the ADA compliant pathways through the Gardens are now over 20 years old. These pathways were put in throughout the Gardens to improve access and accommodate physically challenged guests. These stone pathways are in need of repair; many of the stones are cracked, broken and, through heat and frost, have heaved and become misaligned over time. Several of the paths now contain tripping hazards. The Gardens has received an estimate of $6,000 to replace broken stones and re -align flagstone. The repairs will eliminate impediments and allow all guests to access Vail's renowned botanical garden. Upgrades to ageing irrigation system Betty Ford Alpine Gardens was originally built in 1987 with one small display plot. The Gardens has expanded now to seven distinct gardens spread over 4.5 acres in Vail's Ford Park. Over the last thirty years major upgrades in irrigation technology have happened. Betty Ford Alpine Gardens has not fully incorporated this irrigation technology into the Gardens resulting in water distribution problems. Some gardens are getting over watered while others are not getting enough. The ageing irrigation system has resulted in inefficient water use while the demand for water in the Gardens has grown. Several upgrades to the irrigation system are needed. Improvements include new docks for more detailed control of watering and mobile technology to monitor water usage. With mobile technology we can adjust the watering needs remotely. Other upgrades include replacing inefficient nozzles, rotors, and fixing improperly placed irrigation lines. The estimated cost for three irrigation clocks with rain sensors with mobile technology, and improved irrigation nozzles and lines is $13,000. Ultimately irrigation improvements will reduce water usage. These upgrades have been discussed and highly recommended by the Town of Vail public works staff. 11. How does your request support item 1C of the contribution policy? Trip Advisor ranks Betty Ford Alpine Gardens #2 of 74 things to do in Vail. The Alpine Gardens experience is accessible to all regardless of one's ability to pay and now, with the opening of the Education Center, the Gardens is open year-round. Over 100,000 visitors come to the Gardens each year. Multi -generational families are able to deepen their connection to our mountain environment in a safe and controlled setting. Over 3,000 species of plants are beautifully displayed in five themed outdoor gardens and the Alpine House. This award winning collection of plants is designed to teach people about our mountain environment in hopes that they will better understand and preserve our natural heritage. In addition to the important living collection and Education Center, we have an active focus on the conservation and science of the plant world and share our knowledge with botanists worldwide. We are a Seeds of Success partner with the Bureau of Land Management, have grown and reintroduced endangered plants to the wild and conduct rare plant monitoring annually. We partner with scientists to study how climate change is effecting the alpine environment. In addition, Nicola Ripley, the Executive Director has co-authored The North American Strategy for Alpine Plant Conservation along with the chief botanist of the Forest Service. 2 October 3, 2017 - Page 430 of 5 The new Education Center has enabled us to expand the quality, quantity and type of cultural and educational opportunities -- elevating the Gardens to a whole new level. Beginning in 2016, the Alpine Gardens hosted thought provoking educational exhibits, artists' workshops, and musical performances of the highest caliber. A series of intimate Evening in the Gardens events featuring climatologists, scientists and artists accompanied these premiere programs. The Education Center also allows for daily staff interaction with our guests which ultimately translates into a superior experience. Trip Advisor's raking of the Alpine Gardens is a testament to our success. 12.Who currently funds your organization (other governments, private donations, user fees, etc.)? 32% Gift Shops 40% Individual donors 16% Town of Vail 10% Earned Income 2°Ia Grants 13. Organization's rnission statement: Betty Ford Alpine Gardens' mission is to deepen understanding and promote conservation of alpine plants and fragile mountain environments. October 3, 2017 - Page 431 of 5 10:12 AM 01/10/17 Accrual Basis Betty Ford Alpine Gardens Statement of Activities September 2016 Sep 16 Budget $ Over Budget % of Budget Oct '15 - Sep 16 YTD Budget $ Over Budget °A of Budget Annual Budget Ordinary Income/Expense Income 301 • Operating Income 354 • Total Operating Cash Income 305 • Annual Memberships 9,615.87 3.000.00 6,615.87 320.53% 68,815.87 70,000 00 -1,184.13 98.31% 70,000.00 305.5 • TOV RETT Funds 0.00 0.00 0.00 0.0% 69,010.00 69,010.00 0.00 100.0% 69,010.00 310. Garden Donation Boxes 1,402.84 2,500.00 -1,097.16 56.11% 13,902.39 16,250.00 -2,347 61 85.55% 16,250.00 312 • Individual Donations- Operating -7,771.25 3,000.00 -10.771 25 -259.04% 127,013.22 97,300.00 29,713.22 130.54% 97,300.00 320 • Operating Grants 667.00 500.00 167.00 133.4% 18,628.00 23,160.00 -4,532.00 80.43% 23,160.00 340 - Private Group Tours 350.00 100.00 250.00 350.0% 1,645.00 1.800.00 -155.00 91.39% 1,800.00 345 • Facility Use 345.1 • Rental income- chairs 0.00 750.00 -750.00 0.0% 750.00 3,050.00 -2,300.00 24.59% 3,050.00 345 • Facility Use - Other 3,955.00 0.00 3,955.00 100.0% 15,301.50 16.500.00 -1,198,50 92.74% 16,500.00 Total 345 • Facility Use 3,955.00 750.00 3,205.00 527.33% 16,051.50 19,550 00 -3,498.50 82.11% 19,550.00 350 • Events & Other Income 350.01 • Plant Sale 0.00 0.00 0.00 0.0% 1,675.49 0.00 1,675.49 100.0°1 0.00 350.06 • Other FR Events/Programs 529.74 0.00 529.74 100.0% 6,156.87 5,300.00 856.87 116.17% 5,300.00 350.11 • Public Tours 290.00 75.00 215.00 386.67% 1,755.10 2,325.00 -569.90 75.49% 2,325.00 350.13 • Chefs in the Garden 385.00 0.00 385.00 100.0% 1,390,00 1,500.00 -110.00 92.67% 1,500.00 350 • Events & Other Income - Other 0.00 0.00 0.00 0 0% 22.05 0.00 22.05 100.0% 0.00 Total 350 • Events & Other Income 1,204.74 75.00 1,129.74 1,606.32% 10.999.51 9,125.00 1,874.51 120.54% 9,125.00 350.09 • Gift Shop & Merch. Sales 350.095 • School House Sales 5,750.03 18,000.00 -12,249.97 31.95% 89,113.68 91,150.00 -2,036.32 97.77% 91,150.00 350.09 • Gift Shop & Merch. Sales - Other 50,095.63 33.800.00 16,295.63 148.21% 602,750.80 593,900.00 8,850.80 101.49% 593,900.09 Total 350.09. Gift Shop & Merch. Sales 55,845.66 51,800.00 4,045.66 107.81% 691,864.48 685,050.00 6,814.48 101.010 685,050.00 352 • Miscellaneous Income 352.1 • Reim bursment Income 1,093.75 0.00 1,093.75 100.0% 1,787.53 500.00 1,287.53 357.51* 500.00 352. Miscellaneous Income - Other 0.00 0.00 0.00 0.0% 3,856.96 700.00 3,156.96 550.99% 700.00 Total 362 • Miscellaneous Income 1,093.75 0.00 1,093.75 100.0% 5.644.49 1,200.00 4,444.49 470.37% 1,200.00 356 • Qtrly Endowment Distribution 0.00 0.00 0.00 0.0% 0.00 20,306.45 -20,306.45 0.0* 20.306.45 Total 354 • Total Operating Cash Income 66,363.61 61.725.00 4,638.61 107.52% 1,023,574.46 1,012,751.45 10,823.01 101.07% 1.012,751.45 357 • In -Kind Materials & Services 8,106.00 8,106.00 Tota! 301 • Operating Income 74,469.61 61,725.00 12,744.61 120.65/0 1,031,68046 1,012.751,45 18,929.01 101.87% 1,012.751.45 Total Income 74,469.61 61,725 00 12,744.61 120.65% 1,031,680.46 1,012,751.45 18,929.01 101 87% 1,012.751.45 Gross Profit 74,469.61 51,725.00 12,744.61 120.65% 1,031,680.46 1,012,751.45 18,929.01 101.87% 1.012,751.45 October 3, 2017 - Page 432 of 504 Page 1 of 2 10:12 AM 01/10/17 Accrual Basis Expense Total 401 • Administration Total 500 • Gardens Total 550 • Education Total 600 • Development (Fundraising) 650 - Gift Shop Costs Total 650.1 • Alpine Treasures Total 650.2 • School House Total 650- Gift Shop Costs Total Expense Net Ordinary income Betty Ford Alpine Gardens Statement of Activities September 2016 Sep 16 Budget $ Over Budget % of Budget Oct '15 - Sep 16 YTD Budget $ Over Budget % of Budget Annual Budget -24,168.62 81,504.15 180,211.43 -6,800.41 7,984.00 9,920.00 11, 704.00 7,814.95 50,671.33 34.975.00 - 32,152.62 71,584.15 168,507.43 - 14,615.36 -302.71% 37,842.27 821.61% 204,183.93 1,539.74% 334,931.31 -87.02% 85.053.08 15,696.33 144.88% 61,093.43 135,074.27 152,183.70 97,279.37 -23,251.16 61.940% 69,109.66 151.16% 182, 747.61 220.08% -12,226.29 87.43% 482.924.32 475,815.00 7.109.32 61,093.43 135,074.27 152,183.70 97,279.37 101.49% 475,815.00 13,364.48 13,710 00 -345.52 97.48% 82,655.83 79,810.00 2,845.83 103.57% 79,810.00 64,035.81 48,685.00 15:350.81 131.53% 565,580.15 555,625.00 9,955.15 101.79% 555,625.00 294,782.36 86,107.95 208,674.41 342.34% 1,227,59074 1,001,255.77 226,334.97 122.61% 1.001.255.77 -220.312.75 -24,382.95 -195,929.80 903.55% -195,910.28 11,495.68 -207,405.96 -1.704.21% 11, 495.68 Endowment Cash Distn Cash Vs Budget 6,062.11 6,062.11 -214,250.64 -24,382 95 -189,867.69 COGS budget for Alpine Treasures was reduced by $6000 in June Other Income/Expense Other Income Total 360 • Capital Income Total 361 • Endowment Income Total 3,683.87 100.0% 22, 332.77 878.69% -173,577.51 22.332.77 11,495.68 -185,073.19 100.0% 20,306.45 -1,509.94% 11.495.68 1,500.00 Total Other Income Other Expense 800 • Capital Expenses 895 • Capital Cash Expenses Total 804 • Education Center Expenses Total 895 - Capital Cash Expenses 898 • Capitalized Expenditures Total 800 - Capital Expenses 901 - Endowment Management Costs Total Other Expense Net Other Income Net Income 5,183.87 2,317.80 2,317.80 0.00 2,317.80 446.81 2,764.61 431,015.22 61,658.45 492.673.67 52,040.64 52,040.64 -47.393.43 4,647.21 5,252.42 9,899.63 2.419.26 482,774.04 -217,893.49 -24,382.95 -193,510.54 893.63% 286,863.76 11,495.68 275,368.08 2,495.41% 11,495.68 October 3, 2017 - Page 433 of 504 Page 2 of 2 1022 AM 01/10/17 Accrual Basis Betty Ford Alpine Gardens Balance Sheet As of September 30, 2016 Sep 30. 16 ASSETS Current Assets Checking/Savings 101 • Unrestricted Funds Paypal 0.00 105 Petty Cash 105.5 • Gift Shop Cash 200.00 105 - Petty Cash - Other 0.00 Total 105 • Petty Cash 200.00 106 • Total Checking ( for reconcile). 122.8 • Education Center Funds- Temp Re 35.905.15 107 • Unrestricted Checking 156,734.71 Total 106 • Total Checking ( for reconcile} 192.639.86 Total 101 • Unrestricted Funds 192.839.86 160 • Investment Funds 165 • Restricted Endowment 165.0 • Permanently Rest. Endowment 414,301.00 165.2 - Library Endowment- Perm Rstric 50.412.43 165.5 Board Designated Fund 75.207.60 Total 165 Restricted Endowment 539-921-03 166.1 - Operating Reserve Fund 5,514.54 167.3 • Library Reserve Fund 547.57 Total 160 • Investment Funds 545.983.14 Total Checking/Savings 738,823.00 Accounts Receivable Pledges Receivable Temp. Restricted Pledges 60.000.00 Total Pledges Receivable 60.000.00 1200 • Accounts Receivable ❑ 00 Total Accounts Receivable 50.000.00 Other Current Assets 173 • Gift Shop Inventory 173.2 • School House Inventory 14,139.89 173 - Gift Shop inventory - Other 129,110.54 Total 173 • Glft Shop Inventory 143,250.43 Total Other Current Assets 143,250.43 Total Current Assets 942.073.43 Fixed Assets 175 - Long Term Assets 1,315.00 177 - Mountain Perrennial Garden 254,006.37 178 Meditation Garden 145.061.42 179 • Alpine Rock Garden 1,040,384.38 182 • Schoolhouse, Plaza, Childrens 1,071,842.20 185 • Library 2.440.97 186 • Himilayan Garden 3.048-47 190 interpretation/Displays 89,577.13 191 - Education Center 3,541,100.14 192 Village Gift Shop 16.381.72 194 • Website 9.348.00 195 • OfflcelComputer Equipment 55,895.33 196 • Accumulated Depreciation -1.252,755.00 Total Fixed Assets 4,977.637 13 TOTAL ASSETS 5,919,710.56 October 3, 2712gage 434 of 5 10:22 AM 01110117' Accrual Basis LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 • Accounts Payable Total Accounts Payable Credit Cards 1st Bank Visa Total Credit Cards Other Current Liabilities Gift Certificates 209.1 • Loan From Board Member 210 • Payroll Liabilities 210.2 • Co Unemployment 210.4 - Federal Liabilities 210.5 • CO Liabilities 210.6 • Simple Liabilities 210.8 • Child Care Liability Total 210 • Payroll Liabilities 2200 • Sales Tax Payable 230A • Accrued Vacation Payable 2308 - Accrued Payroll Total Other Current Liabititics Total Current Liabilities Total Liabilities Equity 290.1 - Unrestricted Net Assets 290.2 - Temporarily Restricted Net Asse 290.3 - Permanently Restricted Net Asse Net Income Total Equity TOTAL LlAB!LITIES & EQUITY Betty Ford Alpine Gardens Balance Sheet As of September 30, 2016 Sep 30, 16 36.842.54 36.842.54 450.14 450.14 1,473.51 100,990.00 1,576.87 3.969.96 1,158.00 3,046.64 0.00 9,751.47 4.342.32 11.268.37 11,204.63 138,040.30 175.332.98 175,332 98 5.013,736.55 100,426.44 343.350.83 286,863.75 5,744.377.58 5,919,710.56 Pa e2of2 October 3, 2017 - Page 435 of 5 FLYVA L' May 23, 2017 Kelli McDonald, Economic Development Manager Office of Economic Development, Town of Vail 75 South Frontage Rd. Vail, CO 81657 Dear Kelli: On behalf of the EGE Air Alliance Board of Directors, I want to thank you and the Town of Vail. The Town of Vail has been great supporter of the Alliance in many ways, and we truly appreciate our ongoing partnership. In 2017, the EGE Air Alliance continued to support the United summer Houston flight, and also added new winter service from Washington, DC and Phoenix. The Alliance continues to research and gauge opportunities related to potential long-term funding for its efforts. Vail's 2017 contribution of $75,000 as well as marketing support through the Vail Local Marketing District helped the Alliance with our critical strategic goals. Heading into 2018, the Alliance hopes to raise in excess of $550,000 from its growing coalition of private and public sector supporters. As part of this effort, the EGE Air Alliance respectfully requests $75,000 from Vail for flight service programs in 2018. As in prior years, the Alliance's funds will be used to attract new flight service, to provide continued support for developing markets, and to establish long-term funding. EGE Economic Impacts: City Frequency Total Seats Est Load fetter 96 Estimated Passengers Total Operations Total Cost Cost/Pax EGE Economic Impact' Houston summer 2x/week 2,242 65% 1,458 Toronto lx/week peak 960 65% 624 season 19 8 5175,009 $35,000 $120 $56 $1,667,762 $985,396 Wash DC 1 Sat 1,770 71% 1,246 15 $452,000 $435 51,967,634 Phoenix 3xfweek 3,920 70% 2,773 56 SO 54,379,011 Oakland 2x/week 4,680 60% 2,808 30 5200,000 $72 $4,434,282 Charlotte 2x/week 3,840 65% 2,496 30 5300,000 5120 53,941,584 Seattle 2x/week 3,690 65% 2,340 30 5380,009 5162 53,695,235 Dallas fall daily 5,376 60% 3,226 42 $115,000 536 53,690,125 Chicago summer 2x/week 2,242 65% 1,458 19 5400,009 5275 51,667,763 Miami incremental 2x/week 4,224 65% 2,746 24 5200,000 $73 $4,336,374 *Based on economic impact study data from winter 14-15 and summer 2015 at Eagle County Regional Airport *Flights in blue currently utilize a minimum revenue guarantee (MRG) through the EGE Air Alliance; flights in black are potential new flight opportunities for the Alliance. October 3, 2017 - Page 436 of 5 FLYVA L' Funding will support the Washington, Phoenix, Toronto, Dallas, and Houston markets, which are estimated to bring in 9,327 new passengers through the Eagle County Regional Airport. Based on the RRC Associates intercept study, EGE winter users spend an average of $2,134 per guest and summer guests spend an average of $1,257, resulting in an estimated economic impact to Eagle County's economy as a direct result of the MRG markets $12,689,928. Our public partner funding requests for 2017 are: • Eagle County: $150,000 • Town of Vail $75,000 • Beaver Creek Resort Company: $75,000 • Town of Gypsum: $75,000 • Town of Avon: $20,000 • Town of Eagle: $5,000 We expect similar funding levels in 2018 from these public partners. Long -Term Funding: Alliance partners have expressed the need for a long-term funding source for new flight opportunities to and from the Eagle County Regional Airport. Our competitors in other resort markets are already a step ahead of us in implementing various long-term funding streams. The EGE Air Alliance has made this strategic objective a priority, hosting numerous public meetings, stakeholder presentations, and phone surveys. While our public education campaign did have an impact on awareness and support of public funding for minimum revenue guarantees, support is not at a level to justify a ballot initiative at this time. We continue to pursue public education efforts on the economic impacts of the Eagle County Regional Airport and to pursue the possibility of creating a special district or other dedicated funding source by working closely with Eagle County and the EGE Board of Directors. The Alliance thanks Town of Vail for its vital participation, and we hope that we can again count on you for continued support of our efforts in 2018. We welcome your comments and questions, as well as the opportunity to meet with the Town Council to review EGE Air Alliance's efforts and results to date in greater detail. Additional details can be found at EGEAirAlliance.com. Thank you for your consideration and your continued support. Mike Brumbaugh, Board President EGE Air Alliance October 3, 2017 - Page 437 of 5 FLYVA L' Budget: EAI LE AR ALLIA NCE STATEIENTOf RFIBOLES. EXPENDITURES Al[] CHANGES IN FET AMER l .MH BA KIM ET, ACTUAL AND PDFIECM T PDR 1}E PE721[K4S OENCATEE Prlrihd: I ' OIDNI3 123 al? SFr SIS] 412±.2017 Cal Yr MEI Actual Cal Yr 2017 4anenoe Reid Furor Eui et (UM 110r} Cd Yr 2017 Fueost 4No Ended %WV ArtlW 4 M Ended 0{16217 Earl i t %%Mance Fawn' 41.1rdro rj Cal Yr 2018 Prelim Bpi 1wrr.nc R-1rtalx3ecdrmaid Rasky 1E1 153 _"{_L E.:EC- 1a1,21343 115,3[4 11EN74= r4 -z. 1sr{9513 Rib csemFire I rg EOcaa -7C.a0C :43j -C OJ -0E.C433 0 408000 R mrch Ca -ht ton ] 0 ] ] 0 0 2314 Al Br k= -CaarbJ3us 0 0 Mrxre'l hrc}-e _ 530 5413 331 16? 154 5 l "MalRetienu 591,781 683.460 {,25: 8.700 4318,151 MBAR VE173 562,480 Adrd M ctrdl cn AIM IEtoerrx- W. fieri h do 32500 325m 0 32ra313 0 0 0 32, EU 11. 12,000 0 12 0 4,1330 4,I330 0 27,1303 Aurin es.- ►tEhr•M1 Anx4a11rg C 6,13C1D 0 6,000 0 0 0 E,000 Maims. E^ -^-e 1. 20,13C1D 0 20,0043 0 E,E130 5,000 23,003 Legal .ees. 1.406 5,13L • ,50aj 13,a43 10,Fe5 2, (8,076) 5,000 .idrrfsrmor 0 0 0 0 0 a 0 Toial AdrrlrYrbaflon lealmilnig Fic4eerah 444311 76, Re NII,6asj t4,010 14,x,13 11r4100 j#,07$ 14600 and Filblt itmevr-s Earrialcri 5450 X000 0 213,EDI3 0 4,I330 4,004 241303 0 0 0 0 0 0 0 15,000 EOE Camila-1:f 0 0 0 0 0 0 a 0 Sam!Mem e t Raw,' %Mier trtecept Ei m. 0 ADM 0 24,E111 0 0 a 0 Tow Rican -oh I}2622 4+4601 • 44.1310 a 4.81X4,INN 116,1X10 77,6136 33, Dm 0 EflMI 0 0 0 1003 WI GLerarre Tcrcrrb U1C eItra4ff 150237 239,119 Q5,1301) 2E5, 0[10 0 43 0 2.65,004 Ncirl Guawire Ealas 115,003 113,003 7 0 0 REj1 Guawree Chad* 0 0 ] 0 0 NO SePhc!x WEND 0 1M,000 0 0 1X1300 0 Ngirl CLeralreA.I. GG 45Z306 0 x,306 0 0 4M,305 4 ii r+ara+Y otter 0 0 ] Tafel RIQht Ekn ranteas 177.142 981.486 1415110 672 D D G 872;886 CartInge ] C T Egenrthrue Zni.122 1,080.926 8[.912. 1.I N. 09 14,678 1E,640 924 987,136E Reverteic Cher (111d6r1 Expend-rrec. 381.1.62 27,471j 86,884 ¢4415401 801,564 6}3,948 IN. (444,36% Bel rrrgHet Ass 4E7 40 739,507 C. 712,37 73E,3[7 712,3[7 C• x.941 DE*I3 NET ASSET# 738_07 212.( ES. air` 21`7,311 1,241012 1.240418 d4B (14K465} ITATEIENTOf ASSETS, 1.11JTIE* APO FET .64SETS SHRUM ARl 26, 2017 AS4ETS Caerrord Amok Cash - Ctrdvry Cash - Arm Mal e1 Tafel Cash In Bryk Aoo urke F ce0.51) s peps. In Tram i41I4L,59MEM 2.011 2,SOB 391,199 MAP 1142R11 214.E 110,177 916,8E1 1,211.1382 0 • Tama. 1.211,482 Ilb hhhh rEsa pnYida n eon rF�dd nitimlioly d dYricais vdFrFt rolids1 h uhh lab twoYd rE.a b n hrhid uAEI S. FET AM ET44 2416 kh2LIZ Acca.rrtr Fa57411e 0 0 Tbfal u1L1tMc • Net Acccyc Reacei - ={1•1 _tiJa,a -'94,'91 916,9E1 Urrsm-mri ];,39 324,201 MEM Net Aocab: 7515607 1.241,1382 TIANLlab1Rlmc L Hat 7Si,6137 1.241,002 October 3, 2017 - Page 438 of 5 F LY VA 1. Name of organization: EGE Air Alliance 2. Contact person: Chris Romer 3. Mailing address: c/o Marchetti & Weaver 28 Second Street 1 Suite 213 1 Edwards, CO 81632 4. Telephone: 970.477.4016 5. E-mail address: cromer@visitvailvalley.com 6. Members and Titles of your governing board: Mike Brumbaugh, owner, Venture Sports Mike Brown, regional president, Alpine Bank Jen Brown, managing director, Beaver Creek Resort Company Gabe Shalley, airline marketing manager, Vail Resorts Peter Dann, executive vice president, East West Destination Hospitality Amy Phillips, town councilor, Town of Avon John Shipp, owner, Roadhouse Hospitality Group Jean Alexander, senior sales manager, Sebastian Vail Greg Moffet, town councilor, Town of Vail Jeff Shroll, town manager, Town of Gypsum Kathy Chandler -Henry, commissioner, Eagle County 7. Amount of contribution requested: $75,000 cash / $75,000 marketing support 8. Organization fiscal year-end: December 31 9. Are your books audited? No 10. !ory of funding is your organization applying for? (see definitions on page 1): Services 11. How will the contribution be used? Minimum revenue guarantee program for air service 12. How does your request support item 1C of the contribution policy? 13. Who currently funds your organization (other governments, private donations, user fees, etc.)? Avon, Beaver Creek, Gypsum, Eagle, Vail Resorts, and approximately 65 other businesses 14. Organization's mission statement: To build and maintain a robust flight program at the Eagle County Regional Airport October 3, 2017 - Page 439 of 5 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Children's Garden of Learning 2. Contact person: Maggie Swonger 3. Mailing address: 129 N. Frontage Road Vail, CO 81657 4. Telephone: 970-476-1420 5. E-mail address: mswonger@childrensgarden-vail.com 6. Members and Titles of your governing board: • SIERRA ALDRICH, BOARD PRESIDENT, Vail Ski and Snowboard Academy, former CGL Parent • REBECCA MCDONNELL, BOARD VICE PRESIDENT AND SECRETARY, Director of Product Sales & Services for Vail Resorts, current CGL Parent • JOSH CLOUD, BOARD TREASURER, Director of Finance at Beaver Creek • JOHN BRENDZA, Education Consultant • AMY RICCI, Teacher at Red Sandstone Elementary School, current CGL Parent • KARA ROBINSON, First grade teacher at Vail Mountain School, current CGL Parent • JESSICA SCHMIER, Kindergarten teacher at Vail Mountain School 7. Amount of contribution requested: In -Kind Services continued request and $14,000 for building maintenance. 8. Organization fiscal year-end: May 31st, 2018 9. Are your books audited? Yes, last audit was 2016 10. What category of funding is your organization applying for? (see definitions on page 1): In-kind requests and education and enrichment 11. How will the contribution be used? We are requesting to continue the in-kind services of driveway snow removal by the Town of Vail. In addition we are requesting $14,000 for building maintenance, $12,816 for boiler replacement (which was identified on the town's annual building needs assessment) and $1,184 for sidewalk and roof snow removal. Please note that we are also open to using Town of Vail preferred vendors, and seeking additional bids. 2 October 3, 2017 - Page 440 11. How does your request support item 1C of the contribution policy? Children's Garden of Learning provides exceptional early learning experiences to the children and for the families of Vail. Currently, 81 % of CGL families work or live in Vail. CGL has shifted its philosophy to provide high quality child care with a Reggio Emilia Approach to working families, all while embracing our natural environment of Vail, Colorado. Our students will grow up to be the future workforce of this community, we are providing access to affordable child care to keep families in the community, and we are learning and teaching generations to take care of our environment. Currently we have children attending CGL whose parents attended preschool on this site enjoying the same nature trails they grew up exploring. For many, Children's Garden of Learning is part of growing up in Vail. Through the Town of Vail's support with our boiler replacement and snow removal it allows CGL to give the students a safe environment that allows for safe exploration and continued learning. The request puts value into a Town of Vail owned property, so the investment stays with the Vail community. Supporting CGL with building maintenance allows the program to focus any additional funds on the financial aid program, enrichment activities for children, teacher professional development and salaries, and ensuring that we continue to provide the highest quality early learning education to the children of our community. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Children's Garden of Learning is a Non-profit (501c3) Organization. We receive 93% of our revenue from tuition costs, camps, and after school programs. The remaining 7% is fundraised through our two annual fundraisers the CGL Art Show and Vail Derby Party. In the current fiscal year CGL is receiving support from Temple Hoyne Buell and Vail Valley Cares for our newly developed Financial Aid program (these funds are included in tuition costs) totaling $16,500. Our new Financial Aid program is expected to exceed $25,000 in support of low income families having access to high quality early learning experiences. In addition, last fiscal year we received grants from Eagle County Government for classroom supplies, support from Epic Promise with fundraiser support, and continued partnership and support from the Town of Vail for our driveway snow removal. 13. Organization's mission statement: Inspired by the Reggio Emilia philosophy, Children's Garden of Learning partners with children, families, and the Vail Valley community to provide an inquiry -based education for young learners. Teachers and children co - construct their learning experience through observation, intentional planning, creative environments, and active exploration of materials. Our goal is for each student to emerge as socially capable, creative citizens who love learning. 3 October 3, 2017 - Page 441 Children's Garden of Learning, Inc. BALANCE SHEET As of June 30, 2017 TOTAL ASSETS Current Assets Bank Accounts Checking - Fundraising Events 25,781.69 Checking - Operating 31,328.12 Checking - Tuition Assistance 12,880.00 Petty Cash 163.22 Savings - Money Market 32,564.30 Total Bank Accounts $102,717.33 Accounts Receivable Accounts Receivable -9,239.04 Total Accounts Receivable $ -9,239.04 Other Current Assets $8,085.50 Total Current Assets $101,563.79 Fixed Assets Accumulated Depreciation -34,938.00 Fixed Assets 50,988.61 Leasehold Improvements -50,791.89 Total Fixed Assets $ -34,741.28 TOTAL ASSETS $66,822.51 LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable $ -754.44 Other Current Liabilities $16,978.58 Total Current Liabilities $16,224.14 Long -Term Liabilities $6,166.48 Total Liabilities $22,390.62 Equity $44,431.89 TOTAL LIABILITIES AND EQUITY $66,822.51 Accrual Basis Friday, June 30, 2017 01:31 PM GMT -7 1/1 October 3, 2017 - Page 442 Children's Garden of Learning, Inc. PROFIT AND LOSS June 2017 TOTAL INCOME Contributions/Gifts/Grants -1,922.57 Fundraising Income 1,642.81 Program Service Revenue 33,701.28 Total Income $33,421.52 GROSS PROFIT $33,421.52 EXPENSES $34,198.91 NET OPERATING INCOME $ -777.39 NET INCOME $ -777.39 Accrual Basis Friday, June 30, 2017 01:15 PM GMT -7 111 October 3, 2017 - Page 443 Proposal Sundance Plumbing & Heating PO Box 3684 Avon, CO 81620 748-8977 office sph@vail.net 6/27/17 Childrens Garden of Learning 129 North Frontage Road Vail, CO Re: Boiler Replacement Sundance Plumbing and Heating is pleased to provide the following proposal. We will provide all labor and material necessary to complete the following work: 1) Remove and recycle existing boiler. 2) Furnish and install a Lochinvar KBN199 boiler. 199,000 Btu's 12 year Limited Heat Exchanger Warranty 1 year Parts Warranty 96% Efficiency 3) Install new boiler piping connected to existing piping. 4) Install new expansion tank. 5) Install new PVC combustion and exhaust air piping to outside. 6) Install new boiler condensate drain line with Axiom neutralizer. 7) Flush heating system and fill with a 30% solution of glycol. Price: $12,816.00 Sundance Plumbing & Heating Ken Netzeband Owner October 3, 2017 - Page 444 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: E•f (ec) (Education Foundation of Eagle County) 2. Contact person: Jenifer Hammond, Administrative and Events Director or Amy Lewis, Executive Director 3. Mailing address: E•f (ec) PO Box 8012 Avon, CO 81620 4. Telephone: 970-471-4413 5. E-mail address: JeniferH@efec.org AmyL@efec.org 6. Members and Titles of your governing board: Governing Board: Wendy Rimel, Board President Charles Overy, Board Vice President Felicia Battle, Treasurer Mary Blair, Secretary Trustees: Jan Abbott Felicia Battle Mary Ellen Blair Kimberly Brewster Jill Buecking Susie Davis Amy Drummet Tonya Farmer Louise Funk Molly Gallagher Jessica Gentilini Jason Glass William Harris Lindsay Hawkins Denise Jacobs Shelly Jarnot Carolyn Knox Keep Tessa & Steven Kirchner Pavan & Karl Krueger Sara Manwiller Dana Maurer Libby Navarro Julie Norberg 1 Julie & Charles Overy Kelly Pope Amber Prince Wendy Rimel Chris Romer Diana & Matt Scherr Brooke Skjonsby MaryAnn Stavney Trista Sutter Heidi Trueblood Traci Wodlinger October 3, 2017 - Page 445 of 5 7. Amount of contribution requested: $3,500 in-kind donation for the use of the Dobson Ice Arena on February 10, 2018 $2,500 cash event sponsorship 8. Organization fiscal year-end: June 30 9. Are your books audited? Yes, every three years. '10. What category of fundil� (see definitions on page 1): In -Kind and Cash (Event Sponsorship) 11. How will the contribution be used? The In -Kind donation of the Dobson Ice Arena would be used on 2/10/18 for E.f (ec)'s only fundraiser, Project Funway. The cash event sponsorship would futher support the fundraiser. Money donated to Project Funway provides funding for programs, technology and equipment in schools' classrooms. 12. How does your request support item 1C of the contribution policy? E. f (ec) directly impacts the Town of Vail community through teacher retention and professional development, fulfilling classroom grants that provide funding for programs, technology and equipment in school's classrooms, as well as supporting the 3A/3B campaign which dedicated more than $12 million to upgrades to Red Sandstone Elementary. Since 2012 E. f (ec) has supported Red Sandstone by funding a technology teacher, art teacher and librarian, granting a teacher's request of twelve guitars to complete the classroom set, and presenting a Distinguished Teacher Award, an academic scholarship to obtain an advanced degree or certification to William Harris, Master Teacher. E. f (ec)'s reach in Eagle Valley is broad, sponsors of our events are able to reach the employees of the Eagle County School District, students, parents and family members. An in-kind donation & sponsorship of Project Funway from the Town of Vail supports a strong, year- round community by providing much needed funding and supplies to Red Sandstone elementary school with year-round families. Many of these families work within our mountain community to provide an excellent experience for visitors. This allows us to continue our mission to raise funds and support the full- time employees of the school, enhance learning programs, technology and equipment for the students, implement teacher retention programs, and professional development grants to teachers. All of this helps the Town of Vail retain full-time residents and provides employment. 13. Who currently funds your organization (other governments, private donations, user fees, etc.)? E. f (ec) receives funds annually from Vail Resorts Epic Promise, Vail Valley Medical Center, Kaiser Permanente, Vail Valley Cares, Colorado Gives, Alpine Bank, US Bank, Wells Fargo and a long list of corporate, personal and anonymous donors. In addition E.f (ec)applies on behalf of our public schools for grant money for specific programs or needs. 2 October 3, 2017 - Page 446 of 5 14. Organization's mission statement: The purpose of the Education Foundation of Eagle County is to support the creation and delivery of an excellent learning experience for students within the Eagle County public school system. The Education Foundation of Eagle County provides funding for tools, technology and staff within Eagle County Schools through public grants and private donations. E.f (ec) works to provide sustainable funding sources through local and statewide legislative advocacy on K-12 education funding policy and mobilizes community engagement by recognizing excellence in teaching. The Public Education Foundation, a nonprofit 501(c)3 organization established in 2001, now the Education Foundation of Eagle County (E. f (ec), has worked in partnership with Eagle County Schools to fund strategic initiatives and programs for quality education in Eagle County. 3 October 3, 2017 - Page 447 of 5 Education Foundation of Eagle County BUDGET OVERVIEW: FY '16 -'17 - FY17 P&L July 2016 - June 2017 TOTAL INCOME Donation Received 10% Grant Fund 400.00 Directed Giving Donations 3,600.00 EFEC Donations - General Fund 28,000.00 Total Donation Received 32,000.00 Event Program Donations Apple Award - YVF 4,000.00 Bots for Boys 6,100.00 Evening of the Stars 32,300.00 DTA Grants 10,000.00 Total Evening of the Stars 42,300.00 Project Funway 70,000.00 School of Rock Camp 10,000.00 Wild West Day 144,300.00 Total Event Program Donations 276,700.00 Uncategorized Income 0.00 Total Income $308,700.00 GROSS PROFIT $308,700.00 EXPENSES EFEC Giving Directed Giving - Current Yr 3,600.00 Program Grant Dispersements 13,000.00 Total EFEC Giving 16,600.00 Event /Program Expense Apple Award 4,000.00 Bots for Boys 3,000.00 Evening of the Stars 27,300.00 DTA Grants 14,000.00 Total Evening of the Stars 41,300.00 Haunted House 4,900.00 Project Funway 30,000.00 Scholarships 2,000.00 School of Rock 5,000.00 Wild West Day 122,600.00 Total Event /Program Expense 212,800.00 Operating Expenses Accounting/ Bookkeeping Expense 5,400.00 Advertising 5,000.00 Bank Charge 200.00 Merchant Fees 300.00 Total Bank Charge 500.00 Friday, May 26, 2017 06:18 PM GMT -7 1/2 4 October 3, 2017 - Page 448 of 5 TOTAL Director Salary 72,800.00 Payroll Taxes 5,600.00 Total Director Salary 78,400.00 Dues and Subscriptions 500.00 Donor Tools 400.00 Intuit - QB 500.00 Memberships - nonprofits 500.00 Total Dues and Subscriptions 1,900.00 EFEC Board Meetings 1,200.00 Insurance 900.00 Marketing Advocacy 3,000.00 Website 1,400.00 Total Marketing 4,400.00 Miscellaneous, Bus 600.00 Office 800.00 Office/General Administrative Expenses 3,200.00 Printing and Reproduction 1,200.00 Total Operating Expenses 103,500.00 Payroll Expenses Taxes 1,200.00 Wages 15,000.00 Total Payroll Expenses 16,200.00 Total Expenses $349,100.00 NET OPERATING INCOME $ -40,400.00 NET INCOME $ -40,400.00 Friday, May 26, 2017 06:18 PM GMT -7 October 3, 2017 - PagW2449 of 5 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: HomeCare & Hospice of the Valley 2. Contact person: Markey Butler, Executive Director 3. Mailing address: 1901 Grand Ave., Suite 206 4. Telephone: 970-930-6008 5. E-mail address: MButler@hchotv.org 6. Members and Titles of your governing board: See appendix A 7. Amount of contribution requested: $10,000 8. Organization fiscal year-end: December 31 9. Are your books audited? Yes. 10 What category of funding is your organization applying for? (see definitions on page 1): Services 11 How will the contribution be used? General Operating Funds 12 How does your request support item 1C of the contribution policy? How does this directly benefit the entire community of Vail, fulfill their mission, and will affect the communities future health? HomeCare and Hospice of the Valley (HCHOTV) provides direct benefit to the entire community through high quality, patient -centered, home-based health care and hospice services to all ages regardless of their ability to pay or insurance status. Our services provide a continuum of care that no other agency or organization in Vail and the surrounding area does. Services run the gamut from short-term health care to end -of -life care with the goal of improving quality of life for the patient and their families. HCHOTV provides home health care, private duty care, palliative care, hospice, and bereavement support. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. October 3, 2017 - Page 450 of 5 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Sources of Income 35% Hospice 3.7% Private Duty 55% HomeCare 6.3% Fundraising/Grants/In-Kind 13. Organization's mission statement: The mission of HomeCare & Hospice of the Valley is to provide compassionate and dignified palliative and end -of -life care to patients and their families. October 3, 2017 - Page 451 of 5 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet + Profit & Loss Statement Inserted. Note: This is the unaudited version. Our audit is almost complete, but not yet final. October 3, 2017 - Page 452 of 5 Hospice of the Valley Comparative Income Statement Year ending 12/31/2016 (PR&-4uD/r) 2016 12/31/2016 12/31/2015 $ Change % Change Budget Income/Expense Income 4000 • Hospice Patient Revenue 1,843,358 2,049,788 -206,430 -10% 2,156,144 4100 • Private Duty Fees - B 188,068 270,548 -82,480 -30% 298,608 4300 • Medicare Certified HomeCare 2,875,538 3,039,740 -164,202 -5% 3,258,263 4700 • Other Income 31,084 553 30,531 5521% 400 Total Income 4,938,048 5,360,629 -422,581 -8% 5,713,415 Cost of Goods Sold 5000 • Skilled Nursing 1,462,666 1,526,002 -63,336 -4% 1,523,562 5100 • Physical Therapy 807,431 634,155 173,276 27% 710,896 5200 • Occupational Therapy 249,781 260,718 -10,937 -4% 251,207 5300 • Speech Language Pathology 16,412 44,274 -27,862 -63% 57,051 5400 • Medical Social Workers 118,714 92,427 26,287 28% 84,167 5500 • Home Health Aides 600,373 622,517 -22,144 -4% 664,449 5600 • Palliative Care 11,526 1,731 9,795 566% 15,000 5750 • Medical Director 41,850 47,518 -5,668 -12% 44,288 5800 • Administration 976,685 946,574 26,201 3% 1,060,583 6300 • Volunteer Services 31,273 45,217 -13,944 -31% 47,794 6400 • Chaplain 19,005 27,950 -8,945 -32% 41,351 6500 • Bereavement Services 37,922 36,655 1,267 3% 61,604 Total COGS 4,373,638 4,285,738 83,990 2% 4,561,952 Gross Profit 564,410 1,074,891 -506,571 -47% 1,151,463 Expense 5900 • Patient Costs 542,668 570,268 -27,600 -5% 499,111 6100 • Administrative Expenses 469,605 426,586 43,019 10% 531,538 6200 • Facility Costs 167,652 159,727 7,925 5% 176,856 Total Expense 1.179.925 1,156,581 23,344 2% 1,207,505 Net Ordinary Income -615,515 -81,690 -533,825 653% (56,042) Other Income/Expense Other Income 4500 • In -Kind Contributions 17,000 17,000 0 0% 19,992 4600 • Fundraising Revenue 334,949 377,952 -43,003 -11% 422,076 4706 • Scholarship Income 0 2,000 -2,000 -100% - TotalOtherIncome 351,949 396,952 -45,003 -11% 442,068 Other Expense 4550 • Fundraising Expense 16,007 16,789 -782 -5% 152000 4750 • Scholarship Expense 0 2,000 -2,000 - Total Other Expense 16,007 18,789 -2,782 -15% 152,000 Net Other Income 335,942 378,163 -42,021 -11% 290,068 Net Income -279,573 296,473 -576,046 -194% 234,026 October 3, 2017 - Page 453 of 5 HomeCare & Hospice of The Valley Balance Sheet As of 12/31/2016 (PEAuD? r) Dec 31, 16 Dec 31, 15 $ Change ASSETS Current Assets Checking/Savings 1000 • Checking Account - Alpine Bank -122,188 72,720 -194,908 1010 • Money Market Acct - Alpine 458,976 697,877 -238,901 1015 • Health Insurance Account 29 1,001 -972 1020 • Bank of CO - Rest Grant Funds 156,248 -2 156,250 1022 • Fidelity Money Market 12,346 10,352 1,994 1025 • Timberline Bank - Endowment VVM 121,360 121,129 231 1030 • Petty Cash Account - Basalt 200 200 0 1040 • PayPal Account 1,699 0 1,699 Total Checking/Savings 628,670 903,277 -274,607 Accounts Receivable 1100 • HomeCare - Medicare Certified 1105 • HomeCare-Unbilled AR 60,685 27,953 32,732 1110 • MCC - Medicare Patient 105,483 125,616 -20,133 1115 • MCC - Private Insurance 90,533 82,271 8,262 1120 • MCC - Medicaid Patients 3,222 4,962 -1,740 Total 1100 • HomeCare - Medicare Certified 259,923 240,802 19,121 1150 • AR - Private Duty -B 64,829 61,029 3,800 1200 • Hospice Accounts Receivable 1210 • Medicare 151,348 152,077 -729 1220 • Medicaid 68,761 22,866 45,895 1230 • Private Insurance 50,992 8,972 42,020 Total 1200 • Hospice Accounts Receivable 271.101 183,915 87,186 Total Accounts Receivable 595,853 485,746 110,107 Other Current Assets 1250 • Allowance for Doubtful Accounts -52,722 -60,228 7,506 1260 • Allowance for Cont Disc -30,000 -35,554 5,554 1400 • Deposits 7,326 7,326 0 1500 • Prepaid Expenses 1510 • Prepaid Worker's Comp Insurance 10,551 12,746 -2,195 1520 • Prepaid Insurance 3,673 -232 3,905 1530 • Prepaid Utilities 0 504 -504 1550 • Other Prepaid Expense 5,296 4,296 1,000 Total 1500 • Prepaid Expenses 19,520 17,314 2,206 Total Other Current Assets -55,876 -71,142 15,266 Total Current Assets 1,168,647 1,317,881 -149,234 Fixed Assets 1800 • Furniture and Equipment 54,374 40,696 13,678 1801 • Software 8,004 8,004 0 1802 • Leasehold Improvements 76,446 76,446 0 1805 • Computer Equipment 123,000 136,530 -13,530 1810 • Accumulated Depreciation -168,688 -146,875 -21,813 October 3, 2017 - Page 454 of 5 HomeCare & Hospice of The Valley Balance Sheet As of 12/31/2016 Total Fixed Assets 93,136 114,801 -21,665 Other Assets 1900 • Organizational Expenses 760 760 0 Total Other Assets 760 760 0 TOTAL ASSETS 1,262,543 1,433,442 -170,899 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 • Accounts Payable 129,501 107,268 22,233 Total Accounts Payable 129,501 107,268 22,233 Credit Cards 2150 • Alpine Bank Credit Card 170 2,115 -1,945 Total Credit Cards 170 2,115 -1,945 Other Current Liabilities 2306 • Health & Dental Insurance Payab -3,253 7,599 -10,852 2307 • 401(k) payable 1,424 13,721 -12,297 2308 • Aflac - Supplemental Insurance -440 24 -464 2350 • Accrued Payables 7,945 7,326 619 2360 • Accrued Salaries 73,624 153,855 -80,231 2365 • Payroll Clearing Account 3,097 4,439 -1,342 2370 • Accrued Payroll Taxes 0 41,601 -41,601 2380 • Accrued PTO 61,340 74,604 -13,264 2400 • Unearned Medicare Revenue -60,695 -168,579 107,884 2410 • Deferred Grant Revenue 135,829 0 135,829 2420 • Deferred Rent Expense 7,251 7,251 0 Total Other Current Liabilities 226,122 141,841 84,281 Total Current Liabilities 355,793 251,224 104,569 Total Liabilities 355.793 251,224 104,569 Equity 3100 • Unrestricted Net Assets 713,873 417,398 296,475 3150 • Board Designated 350,000 350,000 0 3200 • Temp. Restricted Net Assets 0 0 0 3300 • Perm. Restricted Net Assets 118,344 118,344 0 Net Income -275,463 296,475 -571,938 Total Equity 906,754 1,182,217 -275,463 TOTAL LIABILITIES & EQUITY 1,262,547 1,433,441 -170,894 October 3, 2017 - Page 455 of 5 Appendix A HomeCare 8Hosp1ce a the Valley Peace= Cone fovf. Support. Board of Directors 2017 Peter Guy - Chairman pngbbg@gmail,com Mobile 970-319-7974 Home 970-876-2113 Home 4954 CR 214 New Castle, CO 81647 Mike Brown — Vice Chairman mikebrown[calpinebank.com Mobile 970-390-2759 Work 970-748-5702 (direct) Work Alpine Bank PO Box 7330 10 W Beaver Creek Rd Avon, CO 81620 Laura Kornasiewicz - Secretary Iskorn@comcastnel Mobile 970-618-0246 Work? 970-510-5383 Home 248 River's Bend Carbondale, CO 81623 Colleen Weiss-Hanen - Treasurer cweiss@eastwestresorts.com Mobile 970-790-3105 Work East West Resorts PO Box 9550 Avon, CO 81620 Monica Benderly monicagbenderly@gmail.com Mobile 970-390-5620 Home 970-926-6463 Horne 0025 Lake Creek Rd Edwards, CO 81632 Dr. Jack Eck eck(a.vvmc.com Mobile 970-376-8242 Horne 970-926-2540 Mailing PO Box 1067 Vail, CO 81658 October 3, 2017 - Page 456 of 5 Mary Gould Horne gouldgoddess@hotmail.com Mobile 970-379-3202 Horne 0200 Oak Lane Glenwood Springs, CO 81601 Maria Morrow maria@okglaw.com Mobile (970) 379-7238 Direct (970) 920-1741 Home 1098 Cemetery Lane Aspen, CO 81611 Bill Poss bposs@billposs.com Mobile 970-948-1807 Home 970-925-6160 Work 970-925-4755 Home 849 Mountain Laurel Dr Aspen, CO Mailing 605 E Main St Aspen, CO 81611 Robert Purvis Home Bcspurvis@cs.com Mobile 970-618-3795 Hoene PO Box 3089 Aspen, CO 81612 Ken Robinson Horne karmar@sopris.net Home 970-963-3646 Horne 453 Lion's Ridge Rd Carbondale, CO 81623 Dwayne Romero Home dwayneromero65@gmail.com Mobile 970-618-8880 Home 1340 Mountain View Dr Aspen, CO 81611 Dr. Doug Rovira Horne drovira@vvh.org Home 108 Katydid Lane Snowmass, CO 81654 Gary Woodworth gary.woodworth@gallegoscorp.com Mobile 970-471-0776 Home 970-337-2776 Work 970-926-3737 Mailing PO Box 374 Wolcott, CO 81655 October 3, 2017 - Page 457 of 5 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Sources of Income 35% Hospice 3.7% Private Duty 55% HomeCare 6.3% Fundraising/Grants/In-Kind 13. Organization's mission statement: The mission of HomeCare & Hospice of the Valley is to provide compassionate and dignified palliative and end -of -life care to patients and their families. October 3, 2017 - Page 458 of 5 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Eagle River Youth Coalition (ERYC) 2. Contact person: Mikayla Curtis 3. Mailing address: PO Box 4613, Edwards, CO 81632 4. Telephone: (970) 949-9250 5. E-mail address: mcurtis@eagleyouth.org 6. Members and Titles of your governing board: James Wilkins, President Kristi Grems, Vice President Tom Pohl, Treasurer Jennifer Coulson, Secretary 7. Amount of contribution requested: $2,500 8. Organization fiscal year-end: December, 31, 2017 9. Are your books audited? Yes, first time for 2016 financials. 10. What category of funding is your organization applying for? (see definitions on page 1): Council Contributions Funding, Services 11. How will the contribution be used? The contribution will be used to support youth prevention education, collaboration, parent education, and early intervention services to benefit the lives of Town of Vail residents. The Eagle River Youth Coalition works with all schools, youth -service providers, mental health providers, local businesses, and law enforcement to ensure that youth needs are met. Since 2009, using local Healthy Kids Colorado Survey data, a priority area identified to address has been youth substance use. To date, ERYC and partner agencies have been successful in reducing youth alcohol and marijuana use through prevention education, policy review, positive marketing campaigns, and environmental efforts. Past 30 -day 9th -12th grade youth alcohol use has declined from 48% in 2009 to 34% in 2015, as reported through the Healthy Kids Colorado Survey. Similarly, the number of 9th -12th grade youth who reported ever using marijuana decreased from 41% in 2009 to 37% in 2015 (Healthy Kids Colorado Survey). ERYC hopes to maintain this progress by continuing to provide prevention education to as many youth possible in the community. ERYC facilitates evidence -based in -school substance use prevention education at Vail Mountain School, Vail Ski & Snowboard Academy, Battle Mountain High School, Red October 3, 2017 - Page 459 of 5 Sandstone Elementary School, and Homestake Peak School. Additionally, ERYC is initiating an early intervention program for youth identified as using substances in the 2017-2018 school year and is working with Red Canyon High School to complete a pilot program with a goal of expanding to other schools and agencies in the community. Recognizing that addressing youth health needs requires more than just educating youth, ERYC also works with schools to host parent education forums and parenting classes to give parents the tools to improve family communication and provide support to their youth. Working with two generations (youth and parent) improves the overall effort of preventing youth substance use as parents learn how to role model heatlhy behaviors, address youth concerns with accurate information and connection to resources, and improve family communication to have difficult conversations. Youth learn how to resist negative peer pressure, ways to say no, how to identify a trusted adult to share concerns, and how to avoid the scene all together. For the 2017-2018 school year, ERYC is increasing collaboration and strategic planning efforts by facilitating a process to establish an in -school prevention education continuum with all in -school prevention providers. ERYC surveyed all schools in May 2017 to determine their priority prevention needs in order to understand overall prevention needs across the community by age level that will inform a continuum of programs. ERYC and partner agencies are currently reviewing prevention needs, evidence -based curricula to address those needs and will present this continuum to schools for the 2017-2018 school year. The goal of the continuum is to address youth development needs at each age level of elementary, middle, and high school and will be put in place for future years, reviewed, and evolved to continue to meet the changing needs of youth. ERYC will maintain a facilitation role to ensure the continuum is assessed routinely. Additionally, ERYC is undergoing the process of creating a community -wide youth master plan in 2017-2018 that will bring cohesion to the many efforts currently underway in our community around supporting youth and families. This plan will help to identify opportunities in our community to keep youth a priority and to enhance our community, the education youth receive, and the support services that exist. ERYC will utilize a collective impact model to create this plan and hopes to engage all municipalities, youth -serving agencies, the business community, schools, parents, and youth in drafting this plan that will then be reviewed on a continuous basis to ensure we are meeting youth needs. Our hope is that the Town of Vail will be a part of this process and look for ways to incorporate youth into their overall community master plan. Funds from the Town of Vail would support these efforts specific to Town of Vail residents. Funds would be utilized for staff time, curriculum facilitation, program materials, and participation incentives. ERYC uniquely qualifies for state and federal funds that have allowed the organization to grow these efforts. However, prevention is most effective when it is applied universally to all youth in the community and additional funds are needed to reach every youth in our community. 11. How does your request support item 1C of the contribution policy? The Eagle River Youth Coalition (ERYC) is the coalition body for over 25 youth -serving organizations in Eagle County through formal agreements, as well as 20 other agencies through partnerships. ERYC builds capacity among partner agencies through community events, coordination of professional development opportunities, service referral, dissemination of youth data trends, and program gap analysis for the overall community. Since its inception, ERYC has taken a leadership role in assessing local youth behaviors and perceptions, evaluating service gaps, and mobilizing the community to address priority youth needs. ERYC does this by administering the biennial Healthy Kids Colorado Survey October 3, 2017 - Page 460 of 5 (HKCS) to Eagle County 7th -12th grade students to understand local youth trends and needs, next administered in fall 2017. The results of this survey are compared each administration to create a trend analysis of priority youth needs as well as to demonstrate progress of our efforts. Local agencies use this data to justify the need for their programs and services and are able to secure new or additional dollars and resources in order to expand their efforts. Agencies are also able to identify opportunities for enhanced collaboration and improve their overall impact by working together and using resources efficiently. ERYC believes these efforts provide tremendous value to the community, build collaboration, service integration, and create necessary education opportunities. ERYC's efforts support the Town of Vail's mission of providing a vibrant community with exceptional services and abundance of educational opportunities. The relevant and accurate data related to youth trends, which ERYC manages, brings new resources to the community and supports initiatives and strategies that work to creating a healthier community in Vail and in the Vail Valley. Additionally, the prevention education, parent education, early intervention program, and enhanced community collaboration help youth to choose healthy behaviors and reduces youth substance use in our community that can lead to lifetime health problems. The healthier our youth and families are, the more vibrant and healthy our community will be, supporting Vail as a premiere resort destination where guests are inspired by the people who live here. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? ERYC is currently funded by federal, state, and local government grants, private foundations, individual donors, fees for service, member fees, special events, and local corporations and businesses. Our largest funding contributors are federal and state grants for collaborative community activities aimed at promoting youth development, reducing youth substance use and reducing impaired driving. Please see the sources of income table below. Percentage Funding Source 42.66% Government grants (federal, state, county, local) Government contracts 17.63% Foundations 1.09% Business 2.86% Events (include event sponsorships) 1.69% Individual contributions 0.66% Fees/earned income Workplace giving campaigns 33.36% In-kind contributions (optional) 0.03% Other (list): Project Reimbursement- Event Venue Deposit 0.01% Other (list): Interest Income 100.00% TOTAL (must equal 100%.) 13. Organization's mission statement: October 3, 2017 - Page 461 of 5 The mission of the Eagle River Youth Coalition is to collaborate with Eagle River youth - serving organizations to assess prevention needs, coordinate substance abuse reduction efforts, and build capacity through strategic plans, programs and policies around the issues facing young people. October 3, 2017 - Page 462 of 5 Eagle River Youth Coalition, Inc. Balance Sheet As of June 1,2017 ASSETS Current Assets Checking/Savings 1000 • Cash in Checking - Alpine 1001 • Checking- 1st Bank 7858 1001.15 • Unspent Integreat - Restricted 1001 • Checking- 1st Bank 7858 - Other Total 1001 • Checking- 1st Bank 7858 1040 • Board Designated Reserve Jun 1, 17 7,310.88 93,444.68 218,480.17 311,924.85 100,180.06 Total Checking/Savings 419,415.79 Accounts Receivable 1201 • Accounts Receivable Total Accounts Receivable Other Current Assets 1300 • Security Deposit Paid Total Other Current Assets 11, 810.67 11, 810.67 1,200.00 1,200.00 Total Current Assets 432,426.46 Fixed Assets 1200 • Computer Equipment 1202 • Accumulated Depreciation Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 • Accounts Payable 1,773.03 -568.13 1,204.90 433,631.36 6,938.84 Total Accounts Payable 6,938.84 Other Current Liabilities 2100 • Payroll Liabilities 2101 • Flex Plan Liabilities 2103 • Health Insurance Liability 401.78 418.08 Total 2100 • Payroll Liabilities 819.86 2200 • Payroll Taxes October 3, 2017 - Page 463 of 504 Page 1 Eagle River Youth Coalition, Inc. Balance Sheet As of June 1,2017 2200.1 • FICA Tax Payable 2200.2 • Federal Withheld Payable 2200.3 • State Withheld Payable 2200.4 • Simple Employee Contributions 2200.5 • Simple Company Match 2200.6 • SUTA Liabilities Total 2200 • Payroll Taxes Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 3900 • Retained Earnings Net Income Jun 1, 17 2,492.44 1,901.00 2,710.00 196.75 196.75 709.91 8,206.85 9,026.71 15, 965.55 15, 965.55 360, 534.19 57,131.62 Total Equity 417,665.81 TOTAL LIABILITIES & EQUITY 433,631.36 Page 2 October 3, 2017 - Page 464 of 504 Eagle River Youth Coalition, Inc. Profit & Loss Budget vs. Actual January through May 2017 Jan - May 17 Budget $ Over Budget %of Budget Ordinary Income/Expense Income unknown 0.00 0.00 0.00 0.0% 4000 • Grants/Foundations 17,100.32 13,500.00 3,600.32 126.67% 4001 • Fees for Services 480.00 700.00 -220.00 68.57% 4100 • Individual Donations 654.25 1,550.00 -895.75 42.21% 4105 • Earned InteGreat Income- Unrest 0.00 0.00 0.00 0.0% 4110 • Restricted Grant Income 4110.15 • Drug Free Communities (DFC) 55,999.60 54,000.00 1,999.60 103.7% 4110.18 • LEAF-OBH Income 22,806.79 20,000.00 2,806.79 114.03% 4110.19 • W/CDOT Income 0.00 0.00 0.00 0.0% 4110.21 • InteGreat Income 21.11 • Healthy Schools x21.21 • Co Health Rest Income 0.00 0.00 0.00 0.0% Total 21.11 . Healthy Schools 0.00 0.00 0.00 0.0% 21.21. Neighborhood Navigator 16,214.03 21.31 • Summer Food Communities x21.11 • Kaiser Permanente Rest. Income 0.00 0.00 0.00 0.0% 21.31 • Summer Food Communities - Other 37,981.99 Total 21.31. Summer Food Communities 37,981.99 0.00 37,981.99 100.0% 21.41 • Strategic Initiatives 65,500.00 4110.21 - InteGreat Income - Other 200.00 74,000.00 -73,800.00 0.27% Total 4110.21 • InteGreat Income 119,896.02 74,000.00 45,896.02 162.02% 4110.22 • Communities That Care 46,116.56 44,000.00 2,116.56 104.81% 4110.23 • Respite Project 30,990.00 0.00 30,990.00 100.0% 4110.24 • CMP/10G Income 14,988.17 4110.25 • Daniels Fund -500.00 4110.3 • CO DBH (ADAD) 38,569.85 42,500.00 -3,930.15 90.75% Total 4110 • Restricted Grant Income 328,866.99 234,500.00 94,366.99 140.24% 4200 • Corporate/Business Donations 10,300.00 2,000.00 8,300.00 515.0% 4250 • Organization Memberships 3,775.00 1,000.00 2,775.00 377.5% 4300 • Special Events Individual Donations 72.50 0.00 72.50 100.0% Sponsors 3,000.00 6,000.00 -3,000.00 50.0% 4300 • Special Events - Other 1,000.00 400.00 600.00 250.0% Total 4300 • Special Events 4,072.50 6,400.00 -2,327.50 63.63% 4475 • Tenant Reimburse Income 200.00 500.00 -300.00 40.0% 4480 • Other/Project Reimbursement 322.43 0.00 322.43 100.0% 4500 • Interest Income 32.31 55.00 -22.69 58.75% Total Income 365,803.80 260,205.00 105,598.80 140.58% Expense Uncategorized 166.30 5000 • Salaries 147,849.76 94,000.00 53,849.76 157.29% 5100 • Workers Comp & Payroll Tax 13,668.88 8,300.00 5,368.88 164.69% 5200 • Benefits 11,708.28 13,000.00 -1,291.72 90.06% 5250 • Contract Labor 2,370.00 6,400.00 -4,030.00 37.03% 5300 • Rent 5,520.00 6,300.00 -780.00 87.62% 5350 • Utilities 1,168.58 2,500.00 -1,331.42 46.74% 5600 • Postage 64.00 25.00 39.00 256.0% 5800 • Professional Fees 2,408.25 1,350.00 1,058.25 178.39% 5815 • Audit Expense 7,125.00 6000 • Meeting Incentives 1,163.85 775.00 388.85 150.17% 6100 • Dues and Subscriptions 505.00 10.00 495.00 5,050.0% 6150 • Office Expense 2,521.46 1,250.00 1,271.46 201.72% 6500 • Insurance 4,666.00 4,000.00 666.00 116.65% 6560 • Payroll Expenses 115.50 75.00 40.50 154.0% 6700 • Restricted Program Expenses 6730 • 40 Assets Develop Pgm Expense 1,193.30 0.00 1,193.30 100.0% Total 6700 • Restricted Program Expenses 1,193.30 0.00 1,193.30 100.0% 6800 • General Project Expense 6800.15 • Drug Free Communities Exp (DFC) 14,299.78 15,500.00 -1,200.22 92.26% 6800.18 • LEAF-OBH Expenses 6,646.90 3,100.00 3,546.90 214.42% 6800.19 • W/CDOt Grant Expenses 1,950.00 3,100.00 -1,150.00 62.9% 6800.21 • InteGreat Expense 21.0 • Admin/Overhead 1,340.00 21.10 • Healthy Schools Project Specifi 21.2 • Co Health Restricted Exp 990.00 0.00 990.00 100.0% 21.10 • Healthy Schools Project Specifi - Other 7,293.88 Total 21.10 • Healthy Schools Project Specifi 8,283.88 0.00 8,283.88 100.0% 21.11 • Neighborhood Navigator 1,541.79 21.12 • Summer Food Communities Project Page 1 012 October 3, 2017 - Page 465 of 5 Jan - May 17 Budget $ Over Budget % of Budget 21.1 • Kaiser Permanente Restricted Ex 364.15 0.00 364.15 100.0% 21.12 • Summer Food Communities Project - Other 3,499.97 Total 21.12 • Summer Food Communities Project 3,864.12 0.00 3,864.12 100.0% 21.13 • Strategic Initiatives Project S 5,964.76 21.14 • Special Event 1,473.66 21.3 • Office 799.20 0.00 799.20 100.0% 21.4. • Communications 771.32 21.5 • Professional Development 211.52 21.6 • Meeting/Equity Incentives 698.96 21.7 • Professional Dev 205.00 21.8 • Technology 200.98 6800.21 • InteGreat Expense - Other 3,656.48 37,000.00 -33,343.52 9.88% Total 6800.21 . InteGreat Expense 29,011.67 37,000.00 -7,988.33 78.41% 6800.22 • Communities That Care 13,391.86 18,000.00 -4,608.14 74.4% 6800.23 • Respite Project 2,820.00 6800.24 • CMP/10G 3,153.48 6800.25 • Daniels Fund Expense 3,555.48 6800.3 • Co-DBH (ADAD) 7,306.02 11,000.00 -3,693.98 66.42% Total 6800 • General Project Expense 82,135.19 87,700.00 -5,564.81 93.66% 6900 • Special Event Expense 781.83 2,250.00 -1,468.17 34.75% 7000 • Miscellaneous 97.95 75.00 22.95 130.6% Total Expense 285,229.13 228,010.00 57,219.13 125.1% Net Ordinary Income 80,574.67 32,195.00 48,379.67 250.27% Other Income/Expense Other Income Inkind Donations 544.50 3,737.63 -3,193.13 14.57% Total Other Income 544.50 3,737.63 -3,193.13 14.57% Other Expense In kind Expense 617.00 3,737.63 -3,120.63 16.51 Total Other Expense 617.00 3,737.63 -3,120.63 16.51% Net Other Income -72.50 0.00 -72.50 100.0 Net Income 80,502.17 32,195.00 48,307.17 250.05% Page 2 oft October 3, 2017 - Page 466 of 5 Town of Vail Friends of Mountain Rescue Support Request August 16, 2017 1. Name of Organization: Friends of Mountain Rescue (FMR) in support of Vail Mountain Rescue Group (VMRG) 2. Contact Person: Edward Lukes 3. Mailing Address: PO Box 1094, Edwards, CO 81632 4. Telephone: 970-470-9075 5. Email: ed.lukes@gmail.com 6. Members and Titles of Governing Board: Vail Mountain Rescue Group Team Members: Tom Howard President of Board Dan Smith Vice President, Secretary of Board, Sean McGinley Treasurer Rev. Scott K. Beebe Membership Director for VMRG Independent Directors: Dr Reg Franciose MD Surgeon at Vail Valley Medical Center. Jim Frein Investment Management Director Edward Lukes Fund Raising Director 7. Amount of Contribution Requested: $20,000 8. Organization fiscal year-end: December 31 9. Are your books audited? No, however, if the Town of Vail wishes to make a contribution on the condition that FMR receive a satisfactory audit, FMR will be pleased to have this done. 1 October 3, 2017 - Page 467 of 5 10. What category of funding is your organization applying for? Services and Education 11. How will the contribution be used? 36 new technology public safety radios are needed at about $2,000 each. The radios are critical to enable communications with the local police, fire and ambulance teams. Current radio technology used by Vail Mountain Rescue will soon be out of date, and not able to communicate with new technology radios used by other agencies in the Town of Vail or County. This request is for ten radios, however, we would be grateful for any number the Town wishes to fund. 11. How does your request support item 1C of the contribution policy? This request directly meets the town's mission of "providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities". VMRG's service can be of benefit to every member of the Vail community who ventures into the backcountry. The service is also available to resort guests who become sick, injured, or lost in the backcountry. VMRG's all volunteer team makes themselves available for missions every day of the year, 24 hours a day. As more and more people come to live in and visit the Vail area, backcountry incidents requiring a response from a trained mountain rescue organization are becoming more prevalent. VMRG is unique in providing that service. Staffed entirely by volunteers and funded by a combination of private philanthropy and local government and foundation grants, VMRG is ready year-round to respond to any backcountry incident. In 2016 alone, VMRG was called on more than 125 events/rescues ranging from lost hikers and climbers to injured snowmobilers and ATV users. Our volunteer staff also participated in over 100 training exercises resulting in the successful recertification by the national Mountain Rescue Organization. We believe that a unit such as VMRG is essential to reaching the goal of being a premier mountain resort community. It has been estimated that building such a group on a non -volunteer platform could cost as much as $3 million per year A number of rescue stories are available on our web site at: https://vailmountainrescue.org/vmrg-newsletters/. In addition to missions, every week a training session is conducted in the evening or weekend for VMRG team members. In total, another 2,500 hours are devoted to training in recent years. VMRG is the only organization offering backcountry search and rescue services, including the training of volunteers. FMR is the only organization supporting the efforts of VMRG through personal and foundation fundraising as well as investment management. VMRG also provides backcountry safety education to the community through weekly TV8 interviews, school tours and presentations, and safety tips included in annual mailing to over 13,000 residents of the county. 2 October 3, 2017 - Page 468 of 5 12. Who currently funds your organization (other governments, private donations, user fees, etc)? Funding comes from donations and in-kind assistance. Donations come from many organizations listed in the attached in addition to many individuals and foundations. Significant In -Kind donations come from Eagle County Sheriff Department, Ambulance District and High Altitude Aviation Training Center in Gypsum (HAATS). There is no charge to those who are rescued. All costs are covered by the fundraising efforts of FMR and VMRG. It is universally believed that such charges would in some cases discourage a victim from calling for help until it is too late. This is consistent with the policies of the National Search and Rescue Association (NASAR), of which VMRG is a member. Many persons rescued do make donations to support VMRG moving forward. Insignificant funding comes from State fishing and hunting licenses or CORSAR card purchases. Those revenues are allocated to county sheriffs for extraordinary search and rescue costs, not for regular operating expenses. 13. Organization's mission statement: Friends of Mountain Rescue was established to raise and manage money to ensure that VMRG has the resources to maintain a highly trained and equipped search and rescue function. Vail Mountain Rescue Group exists to save lives by providing backcountry search and rescue, as well as public education on backcountry safety. The group is responsible for all search and rescue operations in the unincorporated areas of Eagle County. 14. Balance Sheet: See attachment 15. Statement of Sources and Uses or Profit and Loss Statement: See attachment Attachments: 2016 Year End Balance Sheet 2016 Revenue and Expenses List of Supporting Organizations 3 October 3, 2017 - Page 469 of 5 Friends of Mountain Rescue 2017 Revenue and Expense For Twelve Months Ending December 31, 2016 REVENUES FUNDRAISING REVENUE Auction Items $ 58,735 Benefit Tickets $ 30,430 Merchandise Sales $ 3,340 Donations $ 239,892 TOTAL FUNDRAISING REVENUE $ 332,397 COSTS RELATED TO FUNDRAISING EVENT RELATED EXPENSES Auction Items $ (21,833) Benefit Expenses $ (12,110) Merchandise $ (1,805) TOTAL EVENT RELATED EXPENSES $ (35,748) DONATION RELATED EXPENSES Bank / Credit Card Fees (6,345) Database and Web Site $ (4,785) Direct Mail Expense (Note 1) $ (15,564) Marketing $ (1,621) Postage $ (262) TOTAL DONATION RELATED EXPENSES $ (28,577) INVESTMENT INCOME Dividend, Interest (Securities) $ 19,393 Interest -Savings, Short-term CD $ 92 TOTAL INVESTMENT INCOME $ 19,485 TRANSFERS VMRG Donations for FMR $ 25,000 FMR Donations for VMRG TOTAL OF TRANSFERS $ 25,000 NET OF ALL REVENUES less RELATED EXPENSES $ 312,557 EXPENSES G & A EXPENSES Accounting Fees $ 5,950 Business Registration Fees $ 10 Insurance - Liability, D and 0 $ 3,037 Investment Fees $ 150 Supplies $ 13 TOTAL G & A EXPENSES $ 9,160 CHANGE IN NET ASSETS $ 303,397 Notes: October 3, 2017 - Page 470 of 5 FRIENDS OF MOUNTAIN RESCUE GROUP Comparative Balance Sheet For the Fiscal Years Ending December 31, 2016 and December 31, 2015 12/31/2016 12/31/2015 ASSETS Cash 134,849 124,945 Marketable Securities* 1,010,330 688,686 Inventory Prepaid Expenses 4,450 TOTAL ASSETS 1,149,629 813,631 LIABILITIES Accounts Payable Total Liabilities EQUITY Unrealized Gains/(Losses) on Marketable Securities Unrestricted Net Assets Change in Net Assets 891 600 891 600 84,123 51,813 761,218 509,055 303,397 252,163 Total Equity 1,148,738 813,031 TOTAL LIABILITIES & EQUITY 1,149,629 813,631 *Investments are carried on the balance sheet at market value. October 3, 2017 - Page 471 of 5 Business and Organization Supporters of Friends of Mountain Rescue and Vail Mountain Rescue Group as of March 13, 2017 A+ Handyman, Inc. Aljouny Condo Account Allegria Spa Alpenrose Alpine Bank Alpine Builders Hardware Alpine Club Alpine Quest Sports Amarc Inc Antlers A -Peak, INC. Apex Mountain School Ascent Sotheby's Reaty Aspen Food Service Inc. Avon Bakery Bald Mountain Townhouse Beaver Liquors Beverage Distributors Blue Moose Blue Plate Bistro Bobs Place Bookworm Brown Shoe Company C Denton Advisors Inc Cafe Milano Catalyst Foundation Cayman Kiss Hair Co Charter Sports Chicago Backpackers Christy Sports Collett Enterprises Inc Colorado Business Bank Columbine Bakery and Cafe Comerford Insurance Agency Coors Cos Bar Country Club of The Rockies Crazy Mountain Brewery De Sena Associates Diamante Cabo San Lucas Digits Nail Boutique Dromma Designs Dutch Automotive LLC October 3, 2017 - Page 472 of 5 Business and Organization Supporters of Friends of Mountain Rescue and Vail Mountain Rescue Group Eagle County Courts Eagle Ranch Golf Club Eagle Vail Golf Club Eagle Valley Community Fund El Pomar Foundation Elway's Cherry Creek Epic Promise Eric Johnson architect, p.c. e -Town Ewing Trucking and Construction Fox Hollow LLC Gasthof Gramshammer Inc Gerstenberger Family Trust Golden Eagle Inn Gore Range Brewery Gorsuch Family Grouse Mountain Grill Gypsum Creek Golf Club Haute Route Gear & Apparel, Inc Henry Levine, M.D., Family Foundation, Inc. High Country Copiers Inspirato LLC J. W. Marriott - Denver Juniper Resturant Kalstrom Energy Partners LLC Ken Kanners & Associates, LLC Kimberly's Fine Jewelry Kirby Cosmos Kitchen Collage La Cantina at Vail Lee's Web Gallery Loaded Joe's Lone Star Security & Safety Services Lowe's Denver Hotel Magustos Marmot Maya Resturant Minturn Anglers Mirabelle Resturant Montana's Smokehouse Mountain Standard Restaurant Mount -N -Frame, Inc. Naturescapes Landscape Specialists, Ltd. North West Roofing Northside Coffee Kitchen October 3, 2017 - Page 473 of 5 Business and Organization Supporters of Friends of Mountain Rescue and Vail Mountain Rescue Group Nova Guides Off -Piste Sports Old Gypsum Printer O'Reilly Hospitality Management Oursiman Company LLC Park Hyatt Beaver Creek Resort Pazzo's Pizza Peak Resort Services Inc Pia Design Piney River Ranch Piper Architecture PMG Mountain Homes LLC Portofino Jewelry Prudential Financial Inc. QDW Properties LLC QEP Resources Red Mountain Grill Red Sky Ranch Riverwalk Wine & Spirits Robuck Petroleum LLC S & S Cottonwood Avon, LLC Sarah's Massage SCM Development Company Sign Design & Awning LLC Simply Massage Slifer, Smith and Frampton Foundation Smiling Moose Deli Sonnenalp Country Club South Point Hotel and Casino Sports Authority Sportube Springhill Medical Inc. Stand Up Paddle Colorado Starbucks of Edwards State Bridge Subtop, Inc. Surefoot Sweet Basil Ten Mile Creek Kayaks Terra Bistro The Club at Cordillera The General Store at Lionshead Inc The Osprey at Beaver Creek The Pines Lodge The Red Lion October 3, 2017 - Page 474 of 5 Business and Organization Supporters of Friends of Mountain Rescue and Vail Mountain Rescue Group The Sebastian The Sonnenalp of Vail Foundation Ti Amo Triangle Services Tuscan Resort TV -8 Unlimited Adventures Vail Fine Art Vail Golf Club and Vail recreation District Vail Mountain Coffee & Tea Co. Vail Pinball Association Vail Racquet Club Vail Resorts Vail Resorts EpicPromise Vail Surgical Center Vail Valley Anglers Vail Valley Foundation Vail Valley Partnership Vail Valley Pharmacy Vail Valley Rolfing Vail Vision Valley Girl Boutique Vista at Arrowhead Vorlaufer Condominium Association Walt Horton Studios Walter Properties LLC Wayne Haskins Construction Inc. Westcliffe Housing Foundation, Inc. Westin Riverfront Resort Weston Snowboards Whitman Wonderland, LLC Yama Sushi Zola Muntu Program Consultants October 3, 2017 - Page 475 of 5 APPLICATION FOR TOWN OF VAIL FUNDING 1 - NAME OF ORGANIZATION: SEIBERT MONUMENT PROJECT SYMBOLICALLY DEPICTING THE FOUNDING OF VAIL. MONUMENT DETAILS: SEE LAST PAGE • PHOTO • MONUMENT INSCRIPTION • INTRODUCTION 2 - 5 CONTACT PERSON: BILL REY CLAGGETT/REY GALLERY 100 East Meadow Drive #7 Vail Colorado 81657 (970) 476-9350 CELL 970) 376-1727 bill@claggettrey.com ALTERNATE: Roger Tilkemeier Box 3178 674 Hernage Creek Road Eagle, CO 81631 970 446 8117 CeII 505 690 1881 roger.tilkemeier@gmail.com 6 - MEMBERS AND TITLES OF GOVERNING BOARD: ROGER TILKEMEIER, ORIGINATOR COLLABORATING PARTNERS: BILL REY, HERB MIGNERY 7 - AMOUNT OF FUNDS REQUESTED: $330,000. NOTES:• WE HAVE SPENT MORE THAN TWO YEARS WORKING ON THIS PROJECT, RESULTING IN THE ENTHUSIASTIC APPROVAL BY TOV AND AIPP, AS A PROJECT, CONCEIVED BY ROGER TILKEMEIER, THAT NEEDS TO BE DONE TO PERMANENTLY, VISUALLY AND PHYSICALLY RECORD THE HISTORY OF THE FOUNDING OF VAIL. ALL OTHER EFFORTS, TO DATE, HAVE FAILED TO ACCOMPLISH THIS GOAL. October 3, 2017 - Page 476 of 5 WE DID NOT ASK TOV TO FUND THE PROJECT, BECAUSE WE THOUGHT THE COMMUNITY WOULD OVERWHELMINGLY SUPPORT IT FINANCIALLY. THAT HAS NOT BEEN THE CASE. WHILE WE HAVE RAISED APPROXIMATELY $70,000, THE COMMON THREAD OF RESISTANCE HAS BEEN, "THIS IS AN IMPORTANT CIVIC PROJECT THAT SHOULD BE FUNDED BY THE TOWN", FREQUENTLY USING THE FOUNTAIN AND ITS EXPENSIVE MORALES PREDECESSOR, IN SEIBERT CIRCLE, AS EXAMPLES. WHILE WE ARE NOT PROFESSIONAL FUND RAISERS, WE HAVE GIVEN IT OUR BEST EFFORT AND HAVE COME UP SHORT. HOWEVER, AS LONGTIME MEMBERS OF THE COMMUNITY, WE THINK THE PROJECT NEEDS TO BE DONE AND THAT EMOTIONAL FEELING SEEMS TO BE UNIVERSAL IN THE VALLEY. BASED ON BILL REY'S PROFESSIONAL EXPERIENCE IN THE ART WORLD, HE FEELS THAT THE SCULPTURE IS COMPETITIVELY AND REASONABLY PRICED FOR A LIFE-SIZE, COMPLEX MONUMENT OF THIS STATURE AND IMPORTANCE. THIS IS PARTICULARLY TRUE WHEN COMPARED TO THE $115,000 COST OF THE RECENTLY COMPLETED, STEADMAN BUST ONLY, DISPLAYED IN THE HOSPITAL THEREFORE, WE HUMBLY ASK THAT THE AMOUNT OF $330,000, AS REQUESTED, BE APPROVED IN ITS ENTIRETY. SHORT OF THAT, WE HAVE EXHAUSTED OUR RESOURCES, EMOTIONALLY AND OTHERWISE. RELUCTANTLY, WE WILL HAVE TO NOTIFY THE SCULPTOR THAT HIS PRO BONO WORK, SO FAR, HAS BEEN APPRECIATED, BUT THE PROJECT IS NOT FINANCIALLY VIABLE. IT WOULD BE A HUGE AND EMOTIONAL DISAPPOINTMENT, FOR ALL OF US INVOLVED, TO LOSE THIS ONCE IN A LIFETIME OPPORTUNITY. HERB MIGNERY, THE SCULPTOR, HAS POSTPONED HIS RETIREMENT TO ACCOMMODATE US, SO PLEASE CONSIDER THIS REQUEST CAREFULLY. AS IS COMMON IN HIS PROFESSION, HIS LEGAL COPYRIGHT AND OWNERSHIP OF THE CONCEPT WILL CONTINUE IN HIS RETIREMENT. • FOR THE RECORD, YOU MAY BE INTERESTED TO KNOW THAT VAIL RESORTS WAS ASKED TO PARTICIPATE IN THE FUNDING OF THE PROJECT. THEY DECLINED, SAYING, IN ESSENCE, "THE COMPANY HAD DONE ENOUGH FOR VAIL". WE THEN ASKED THE PRINCIPLES IF THEY WOULD CONSIDER MAKING A TOKEN PERSONAL DONATION. THEY DID NOT RESPOND October 3, 2017 - Page 477 of 5 8 - ORGANIZATION FISCAL: YEAR END: DECEMBER 30. 9 - ARE YOUR BOOKS AUDITED: ALL FUNDS ARE HELD BY TOV TREASURER IN RESTRICTED ACCOUNT 10 - CATEGORY OF FUNDING: EDUCATION AND ENRICHMENT. 11- HOW WILL FUNDS BE USED: BY CONTRACTUAL AGREEMENT, BETWEEN TOV AND SCULPTOR HERB MIGNERY OF LOVELAND, COLORADO FOR THE PRODUCTION AND SUPERVISION OF THE INSTALLMENT OF THE MONUMENT. TOV WILL DISBURSE ALL FUNDS IN ACCORDANCE WITH TERMS OF CONTRACT. NOTE: ALL COSTS FOR THIS PROJECT, FROM INCEPTION, ON MAY 7, 2015, THROUGH THIS DATE, HAVE BEEN PAID FOR, PRO BONO, BY ROGER TILKEMEIER, BILL REY AND HERB MIGNERY. 11 - HOW DOES REQUEST SUPPORT ITEM 10 OF THE CONTRIBUTION POLICY: THE MONUMENT, SYMBOLICALLY, VISUALLY AND PHYSICALLY, REPRESENTS THE FOUNDING OF VAIL, INCLUDING THE GORE VALLEY RANCHERS WHO HOMESTEADED THE PRIVATE LANDS UPON WHICH THE RESORT WAS BUILT, WITH PETE SIEBERT SHOWING THE PLANS FOR HIS VISION. THE LOCATION, SELECTED AND APPROVED BY TOV IN SLIFER SQUARE, EN ROUTE FROM THE PARKING STRUCTURE TO THE COVERED BRIDGE, WILL ENSURE MAXIMUM PUBLIC VISIBILITY. NOTE: THE PRODUCTION OF THE MONUMENT HAS A LEAD TIME OF APPROXIMATELY ONE YEAR, THEREFORE, WE PROPOSE THAT THE $70,000 ON DEPOSIT AND COMMITTED FUNDS BE USED TO ALLOW THE WORK TO BEGIN IMMEDIATELY UPON APPROVAL BY TOV WITH PROGRESS PAYMENTS PER CONTRACT. BY COINCIDENCE, ROGER'S 90TH BIRTHDAY IS IN NOVEMBER 2018. 12 - WHO CURRENTLY FUNDS YOUR ORGANIZATION: WE HAVE APPROXIMATELY $70,000, INCLUDING DONATIONS HELD BY TOV IN RESTRICTED ACCOUNT, PLUS FIRM COMMITMENTS, THE LATTER TO BE DEPOSITED WITHIN 10 DAYS OF TOV October 3, 2017 - Page 478 of 5 APPROVAL OF FUNDING. 13 - MISSION STATEMENT: TO PROVIDE A HISTORICAL, LIFE-SIZE, PERMANENT AND HIGHLY VISIBLE, BRONZE MONUMENT, HONORING PETE SEIBERT, THE FOUNDER OF VAIL AND THE GORE VALLEY RANCHERS WHO CAME BEFORE HIM. PAGES 7 & 8 ARE NOT APPLICABLE TO THIS PROJECT MONUMENT DETAILS: SEE NEXT PAGE October 3, 2017 - Page 479 of 5 "PETE'S DREAM" Peter Seibert (1924 - 2002) was the founder of Vail. Pete's dream, since childhood, was to build his own ski resort, which was realized with the opening of Vail in December, 1962. It rose from a sheep pasture along Gore Creek, to become one of the finest ski resorts in the world. The Gore Creek Valley had been homesteaded and settled by sheep and cattle ranchers in the late 1800's. It was a hard, but rewarding lifestyle in a quiet, beautiful mountain valley. Little did they know that their hard work in the development of the ranches' private lands and water rights would be the foundation for the future development of a ski resort. October 3, 2017 - Page 480 of 5 Pete's friend, Earl Eaton, an Eagle County rancher, was an integral part of this adventure; he discovered the mountain. As Pete often said, "If I am the Founder, Earl is the Finder." Pete rallied a handful of dedicated investors, a small group of risk taking entrepreneurs and a cadre of devoted, loyal employees to create the resort. As the Ranchers did earlier, the Vail pioneers scratched and scraped to form a community of emotionally charged people whom developed a distinct culture of their own; The Culture of Vail. Without them and that essential culture, Vail would not exist today! The sculpture was dedicated to Pete and his early colleagues on , 201_ to honor them, for their foresight, energy and determination in creating Vail, as well as to honor the Gore Valley Ranchers who, unknowingly at the time, paved the way for him. The Monument was conceived, and developed by Roger Tilkemeier, who, along with his wife, Jeanne, pioneered the early development of East Vail in 1963. Bill Rey, owner of the Claggett Rey Gallery and sculptor Herb Mignery of Loveland, Colorado were key contributors to the success of this memorial. The Monument was generously funded by and the people of the Vail Valley communities. A Time Before Vail "There was a time before Vail.... A place wild and beautiful. It was called the Gore Valley. People were born, loved, laughed, cried and died there. They carved a hard life out of the mountains and barely left a footprint. They're still here. They roam these mountains.... the men and women of the time before. So when you're out on a moonlit night, or winding down a snowy trail, listen and look. Have your wits about you and they may offer you a glimpse of how it was. You might hear that old sad music in the pines and laughter on the wind." The Book of Lena Judi Elliot Kirby and Luke Gray October 3, 2017 - Page 481 of 5 Introduction Pete Seibert's dream, since childhood, was to establish bis own ski resort, which he did - in spades! My dream is to establish a permanent, public and clearly visible memorial to him and to the ranchers who paved the way for his dream. (see the recently published "Book of Lena") The Title of the proposed memorial is: "Pete's Dream" My name is Roger Tilkemeier. My late wife, Jeanne, and I bought property in East Vail in 1963 and developed a small compound of condominiums on Main Gore Drive. We became an active part of the community even though we were six miles from Vail Village, which was considered a huge distance at that time We always have had a great admiration and respect for Pete and his ambitious plan for the resort, thro=e good times and bad. There were some ownership and management changes, as most of us know, as the resort grew and morphed into a corporation and eventually Pete left the company. However, those of us that were here from the beginning know, that without him, the resort would not exist. It was his ambition, foresight and determination that built the foundation for what is here today. When we recently returned home to Vail, after 13 years in Santa Fe, one of the first things we noticed was that there was no public and clearly visible memorial to Pete. I found this to be a travesty with respect to the importance of his work, which many now seem to take for granted or don't even know about. Also, because of who I am, I have always thought it to be significantly important to remind people of the ranching heritage that was here before the resort took root. My vision of memorializing Pete, and the ranchers who paved the way for him, is a monument of him showing the plans for his dream to a horseback, skeptical, Gore Valley Rancher, thus, symbolically, tying together Pete's work, with the importance of the work the ranchers did before him in homesteading and developing the private land and water rights. Without the private land and water rights, Vail would not exist today. With the invaluable help of Bill Rey and Sculptor, Herb Mignery, we have developed a clay model of the proposed monument so the public can better understand the historical and educational significance of the work. I feel strongly that this a project that needs to be done and hope that you enthusiastically agree! Roger x emeier roger. emeier@gmail_com 970 446 8117 505 690 1881 cell For more information and funding opportunities please calk or text Roger Tilkememeier October 3, 2017 - Page 482 of 5 APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Memorial Park Foundation, a 501(c)(13) 2. Contact Person: Farnham St. John 3. Mailing address: PO Box 6444 Vail CO 81658 4. Telephone: 970-476-3400 5. E- Mail address: vailmemorialpark@gmail.com 6. Members and Titles of your Governing board: Carl Walker, Chair; David Riddle, Vice Chair; Charlyn Canada, Secretary; Diana Donovan, Treasurer; Pam Brandmeyer; Joe Hanlon; Gussie Ross 7. Amount of contribution requested: $50,000 8. Organizational fiscal year-end: Fiscal year is calendar year. 9. Are your books audited? No, but taxes prepared by a professional, and a copy of annual fi- nancials are filed with town for review and archiving. 10. What category of funding is your organization applying for? Services 11.a. How will the contribution be used? The contribution will be used to cover operating ex- penses during the 2018 fiscal year. The Vail Memorial Park (VMP) approached the Minturn Cemetery District (MCD) for funding on March 13, 2017, and were subsequently denied on April 18. Included is our request for funding from MCD, MCD financials and MCD's letter of denial. The VMP approached the MCD because the TOV is included in the boundaries of their Special District. In 2017, the mil levy will raise approximately $503,000, of which $447,000 comes direct- ly from the TOV. The VMP cemetery status 501(c)(13) qualifies it for a portion of this dedicated revenue source. Following the denial from the MCD, the VMP Board then approached the County Com- missioners, who currently have staff looking into the matter. As a Special District within Eagle County, the commissioners ultimately appoint the MCD Board members and certify mil levy dis- bursements. Pending the outcome of this review, the interim funding solution is to request a contribution from the town. In the event the MCD changes it's decision and funds the VMP, the town's contribution would be returned. It is the VMP intention to return the entire $100,000. 11.b. How does your request support the item 1C of the contribution policy? Until the advent of the VMP, Vail did not have it's own cemetery. It had proven to be a controversial subject over the years. On one epic election, Vail voters chose to operate and maintain but not provide funding. The development of a final resting place and memorial to those departed is as essential to the core of the community as documents it's history (CO Ski and Snowboard Museum), educating and communicating with our constituency (ch 5), providing for the safety, health and education of our children (Eagle Valley Child Care), and nurturing the natural and beautiful environment in which we live (Betty Ford Alpine Garden). This town amenity completes the fiber of this commu- nity. 12.Who Currently funds your organization? 13 Years ago the town agreed to a $50,000 loan to jump start the VMP. When the Board presented the repayment to the Town Council, the council in turn donated it back to the VMP. At that same time a fundraising effort within the Vail Commu- nity raised $418,923 for the initial development. Currently the VMP relies solely on user fees in the form of memorial selections of which 49% is retained in a perpetual endowment fund, and 51% for operations and future construction and improvements. In 2017 the TOV approved a $50,000 request for funding to enable expansion of available memorials. We are looking for an- other $50,000 dedicated to operational expenses for 2018. It is out intention to return the 2017 and 2018 contributions from the TOV entirely. 13. Organization's mission statement: Per our bylaws; "The mission of the Vail Memorial Park is to serve to celebrate, remember and honor the lives of the many people who have helped define October 3, 2017 - Page 483 of 5 Vail though their experiences and contributions. By paying tribute to these diverse individuals, the Foundation will strengthen our sense of community, build upon our history and connect with others who share a spiritual passion and love for Vail" VMP Proposed Budget 2018 2017 Approved Budget Notes and Explanations 2018 Proposed Budget Notes and Explanations Income Urn burial inscription $500 Averages of past 6 years $500 Averages of past 6 years $8,000 Additional inscri ptions, encouraging prepayment $8,000 Additional inscriptions, encouraging prepayment Bench $30,000 $30,000 Boulders flagstones Wall pet services tree Total income Expenses bank charges $35,000 New boulders $35,000 Phase 3 boulder $4,000 Average number $45,000 $1,000 $4,000 Average number Selection of Wall stones _ Pet park $123500 $55,000 Average since 2010 is 110,100 $24 Phase 3 walls $1,000 Pet park $133500 Average since 2010 is 110,100 $24 6450 contract labor $31,150 $34,150 Park Administration blast material compressor expense mask Inscription total $500 Alu Oxide. Have 3 bags in trailer from 2014 $125 Hoses, nozzles, water separator, O -rings, Oil and fuel $725 Alu Oxide Abrasive $200 Hoses, nozzles, water separator, O -rings, Oil and fuel $4,700 Average $3475 Mask Sign Design, fee for images should off set $5,325 $4,700 $5,625 Average $3475 Mask Sign Design. October 3, 2017 - Page 484 of 5 2017 Approved Budget Notes and 2018 Proposed Notes and Explanations Budget Explanations 6180- insurance Land lease 6550 -Office expense' 6240 Park Maintenance 6270 Professional fees Marketing web open house other Total Marketing Misc Expenses $1,690 $1,790 $814 Average since 2010, Phone, paper, ink $814 Average since 2010, Phone, paper, ink $1,500 Bridge repair and stain. Concrete stabilizer, Rent Skid Steer $500 $3,500 Expansion cleanup and contingency $500 Legal & CPA $700 $300 $300 annual hosting, + in case we get hacked Town Picnics, Pioneers Weekend $800$300 annual hosting, + in case we get hacked $600 Host Event at Park for Phase 3 $300 Print Brochures $400 Print Brochures $1,300 $2500 Landscape design work in Prep for 2017 Phase 3 Total expenses Net Ordinary income 7010 interest perp 7030 Other Net Income $44,803 $123500 $1,000 $79697 Average since $1,800 $2500 Landscape and plant trees $50,703 $133500 $1,000 $83797 Average since 2010 is $74,500 2010 is $74,500 2 October 3, 2017 - Page 485 of 5 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Junior Hockey Association dba Vail Eagle Hockey Association, Vail Mountaineer Hockey Club 2. Contact person: Casey Parliament — President / Zach Blom - Director 3. Mailing address: PO Box 2591, Edwards, CO 81632 4. Telephone: Charla Blizzard — 970/230-0317, Zach Blom — 303/356-9935 5. E-mail address: charla.blizzard(a�mtnbev.com, director@vailmountaineers.org 6. Members and Titles of your governing board: Casey Parliament — President, Jeff Place — Vice President, Paul Backas — Treasurer, Mike Suhadolink — Secretary, Charla Blizzard — Fundraising Chairman, Mick Kelly, Karl Borski, Blake Putnam, Brian Desmond, Jared Binicki — VRD, Sheryl Staten - WECMRD 7. Amount of contribution requested: a. 1 day usage of Donovan Pavilion and 1 day usage of Dobson Arena throughout the 2017-18 year to support general program initiatives (non -hockey). Uses may include but are not limited to: Opening Season Kickoff Fall 2018, End of Hockey Season gathering (families and players) spring 2019. Days on a TBD basis for potential celebrity fundraising events / community events. Days shall be restricted to non -peak or off season dates as per your direction. This October we will be using our gifted Donovan Pavilion for a Casino fundraiser party — this will be our first year and we hope it will be an annual event for the club. b. 4 weekends of complimentary ice time at Dobson Arena (Friday through Sunday) in November 2-4, 9-11 & 16-18. c. 1 week of complimentary ice time at Dobson Arena Monday — Friday from 8am - 5pm, June 25-29, 2018. This request will support our Summer Precision Skills Clinic. d. 1 TOV parking pass for our Director of Hockey, who maintains an office at Dobson Ice Rink. e. Vail Mountaineers Hockey Club in -ice logo placement at Dobson Arena (not center ice). f. 1 day use of the new Club House at the golf course for end of season/volunteer appreciation party in April or early May. October 3, 2017 - Page 486 of 5 8. Organization fiscal year-end: June 30, 2017 9. Are your books audited? No 10. What category of funding is your organization applying for? (see definitions on page 1): In -Kind Contribution 11. How will the contribution be used? The Vail Mountaineer Hockey Club is one of the region's premier youth non-profit entities which provides a material ongoing benefit for local youth, local businesses and the community at large. The program is operated in close partnership with Dobson Ice Arena; our program is the largest single client with expenditures in excess of $60k / year. Our signature event, the Annual Sportsmanship Tournament, attracts 70 youth hockey teams from across the nation during the first 3 -weeks of November. This tournament provides an economic boost to the Vail Valley in an otherwise slow period prior to the Thanksgiving holiday. Our direct economic impact to the Town of Vail and the business community is estimated at approximately $2.5m annually as follows: Visitation Metric Total visiting hockey teams 70 Players & coaches / team 17 Additional family members / team 51 Total attendees / team 68 Total visitors in attendance 4,760 Lodging & Ancillary Revenue Metric Overnight stays / team 2.2 Room nights/ team 2,618 Average room rate $150 Total lodging revenue generated $392,700 Ancillary spend per person / day $200 Total ancillary spend $2,094,400 TOTAL DIRECT ECONOMIC IMPACT $2,487,100 Hosting this annual tournament costs the program approximately $50k each year in direct tournament expenses; tournament ice time alone represents 50% of the expense. October 3, 2017 - Page 487 of 5 The complimentary ice time requests (#7b & #7c) will directly support our annual tournament. The Tournament is not the only time the VMHC is driving people into Vail. We host over 47 hockey games during the regular season at Dobson Arena with teams traveling from all over Colorado. This also provides an economic impact on tourism with hotels, shopping, skiing and dining during the weekends from November through March each year. Here are some estimated numbers as the calculations are rounded and we cannot identify if our guests are shopping and/or skiing. _eague Games - Dobson Arena - Nov thru Mar Total non -overnight league games Players & Coaches / team Additional family members / team Total attendees / team Total visitors in attendance Metric 13 17 51 68 884 Ancillary spend per person / day Metric Meals Shopping Skiing Total ancillary spend $15 tbd tbd $13,260 Overnight League Games - Dobson Arena Total overnight league games Players & Coaches / team Additional family members / team Total attendees / team Total visitors in attendance Metric 8 17 51 68 554 Lodging & Ancillary Revenue Metric Overnight stays / game Room nights / team Average Room Rate Total lodging revenue generated 8 1 $150 $83,100 Ancillary spend per person / day Meals Shopping Skiing (lunch, dinner, breakfast, lunch) Metric $80 tbd tbd Total ancillary spend $44,320 October 3, 2017 - Page 488 of 5 TOTAL DIRECT ECONOMIC IMPACT $140,680 In addition to the Sportsmanship Tournament, the VMHC is now offering a premier training camp — the Precision Skills Clinic - during the last week in June. This clinic is now in its second year and growing. The first year we had approximately 40 skaters, this year we have over 60 and a new high school age group has been added. We predict the numbers will continue to grow each year. Our 5 year plan is to have an overnight clinic incorporating hiking, biking, rafting, and other events to become a destination sports camp in Vail right before the 4th of July weekend. We are requesting ice time (#7c) to help manage costs and continue to produce a Destination Hockey Clinic for youths ages 8-17 in early summer. The VMHC currently provides a world-class experience for approximately 180 players and families within the Vail Valley. The program has established a fiscal policy which mandates that 60% of program fees are generated through player registration. The remaining 40% is `subsidized' through various fundraising initiatives. As such, we are highly dependent on partnerships within the community and our volunteers. Requests #7a, d -f are all submitted to support our general program expenditures and to support ongoing efforts to create a Program of Excellence for the youth of our community. Our request for a VMHC in -ice logo is warranted to show our commitment to partnership and to share our love of hockey and the TOV as one unit. We want to be recognized as a partner and customer of VRD and the TOV. Our logo would greatly support our club marketing to youth who visit Vail and our local youth hockey through the VRD and WECMRD Mini Mite and Mite programs. 11. How does your request support item 1C of the contribution policy? The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the town's mission, and how this contribution will affect our resort community's future health. The proposals must comply with the criteria for the applicable funding category requested (criteria outlined on pages 1-2). The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. The VMHC has held the Sportsmanship Hockey Tournament for almost 40 years. We feel that we have created a boost in the Vail economy right before ski season kicks off in the month of November with this tournament with an estimate of $2.4 million in revenue for the TOV business community. The hockey players from the state of Colorado, and Utah have all played in this tournament. We also have teams from all over Denver, Breckenridge, Steamboat Springs, Telluride, Glenwood Springs, Aspen and more surrounding areas of Colorado. Our goal next season is to have several spaces in each player division for out of state teams to participate. Vail presents itself as a standalone top tier location for everyone to travel to for youth hockey. We had more complements last year than ever before based on our customer service, detailed map of Vail and our hospitality. We also bring in new families who can see Vail for the first time and want to come back because of how friendly everyone is and how easy it is to get from place to place with the bus system. We co -promote our tournament with our rink board sponsors to drive business back to Vail. We have signage up at local restaurants about our tournament. We provide diversity October 3, 2017 - Page 489 of 5 by hosting all ages and an all team tournament from Squirt age to Midget (8-17 year olds). We also have a scholarship fund dedicated to help families bring their children into hockey who cannot afford to do so financially. This is not only with the cost of hockey, but with lessons, camps and equipment, not to mention hotel rooms for competitive travel. Hockey is not only recreational, but is growing in our Valley, especially with the Yeti winning the championship in Las Vegas, that makes more people want to see why hockey is so great in the Vail area. We provide education by our tournament being about Sportsmanship and being good players on the ice by having a tournament about mutual respect for one another. We have a # contest on Instagram — "Who is the Team with the Best Sportsmanship". The winner last year created VAIL with players bodies on the ground at Dobson. It was amazing! We share your TOV mission by our commitment to vibrancy in the 4th of July Parade. Each year we enter an Award Winning Float in our category. The children love to walk in the parade and hand out candy. We are proud to wave our colors and show our Vail Mountaineer pride in the yearly parade. We also continually have teams asking when registration begins because they do not want to miss our Vail Tournament. Our town is one of a kind and we feel we help promote this great environment with our hockey program and Sportsmanship Tournament. We also are newly beginning our plans for the future with our Precision Skills Clinic. We increased our attendance by 20 kids in its second year. We also have kids in our clinic this year from Boston and several from Denver. We hope to turn this into an overnight camp with the campers staying in Vail between ice and dryland activities plus bring in rafting, biking and hiking and possibly a day of golf. We want to turn the end of June into our time in Vail to become a destination hockey skills camp or a staycation camp for area youth. Lastly, our team is comprised of hockey players up and down Eagle County from Gypsum to East Vail. We have the name Vail in our Club name for a reason. Branding for Vail and branding for us as one group united under the same banner. We represent Vail and our name with pride and only want to enhance your image and yours. We are the biggest customer of Dobson Arena spending over $60,000 a year in ice payments and dasher boards. We will continue to be the biggest as our club numbers continue to grow and we will be needing more ice time to accommodate our membership. For example, each year we have 3 Squirt level teams and this season we are predicting 5 teams. In the Pee Wee division we had 3 teams (for the first time) and will have 3 teams again. We are starting a new full season Midget (JV) Team for those high school freshmen who do not get to play. We are definitely growing and we greatly need your assistance to sustain our payment structure for all the hockey families. Who currently funds your organization (other governments, private donations, user fees, etc.)? Our program is 60% funded by player fees, the other portion comes from Sponsors, Fundraisers and Government entities. 13. Organization's mission statement: October 3, 2017 - Page 490 of 5 Vail Mountaineer Hockey Club Mission: We are a Program of Excellence committed to developing character through youth hockey. Our values include the principles of respect and sportsmanship with an emphasis on fun in a safe and healthy environment with both recreational and competitive levels of play. APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format instead of this form, as long as part of the application's single electronic file (no multiple files please) Round all figures to the nearest dollar. Please present in as much detail as possible. October 3, 2017 - Page 491 of 5 Vail Mountaineer Hockey Club BALANCE SHEET As of June 30, 2017 TOTAL ASSETS Current Assets Bank Accounts 1001 Alpine Bank Ops x2240 18,218 1001.10 QB - Intuit Merchant - OLD 0 Total 1001 Alpine Bank Ops x2240 18,218 1010 Alpine High Yield x3069 86,902 1015 Alpine Registration x7749 14,093 1020 1st Bank -Sponsorship x1204 42,674 1035 1st Bank Vail - Raffle Account -25 Alpine Uniforms x8168 21,003 Edward Jones x7844 - Gift of Hockey 1,400 PayPal VMHC 1,390 Total Bank Accounts $185,655 Accounts Receivable 12 Accounts Receivable 35,133 Total Accounts Receivable $35,133 Other Current Assets 12000 *Undeposited Funds 250 1230 Error Credit Cards 949 1310 Hockey Director Fee Advance 500 1899 Undeposited Funds (OLD) 0 Total Other Current Assets $1,699 Total Current Assets $222,487 Fixed Assets 15 Furniture, Fixtures and Equipment 1510 FFE - Office 1,144 1520 FFE - Jerseys 43,103 Jersey Depreciation -24,912 Total 1520 FFE - Jerseys 18,190 Total 15 Furniture, Fixtures and Equipment 19,334 Total Fixed Assets $19,334 TOTAL ASSETS $241,821 LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable 20000 Accounts Payable 0 Total Accounts Payable $0 Total Current Liabilities $0 Total Liabilities $0 Equity 2930 Unrestricted Net Assets 30000 Opening Balance Equity {3} 37,286 Net Income 75,382 Total Equity TOTAL LIABILITIES AND EQUITY TOTAL 129,153 $241,821 October 3, 2017 - Page 492 of 5 $241,821 Profit & Loss Statement Vail Mountaineer Hockey Club PROFIT AND LOSS July 2016 - June 2017 INCOME 30 Program Income TOTAL October 3, 2017 - Page 493 of 5 31 Youth Program Income Girls U12 Program 12,170 Girls U14 Program 11,285 Girls U19 Program 14,173 House Rec Program 6,460 U10 Squirt Program 35,850 U12 Pee Wee Program 61,885 U14 Bantam Program 36,200 U18 Midget Program 8,385 Total 31 Youth Program Income 186,408 Uniform Rental 7,900 Volunteer Fees 1,200 Total 30 Program Income 195,508 321 Clinics & Misc Programs 18,638 351 Tournaments Commissions 10,321 Retail Sales 3,403 Team Entrance Fees 110,506 Total 351 Tournaments 124,229 40 Fundraising Income 4330.00 Direct Public Grants 4,650 4340.00 Direct Public Support 4340.10 Business Contributions 49,890 4340.30 Gifts in Kind - Goods 2,000 Gift of Hockey Donations 887 Total 4340.00 Direct Public Support 52,777 4610.00 Other Types of Income 4610.50 Miscellaneous Revenue 763 4800 Silent Auction 2,110 Apparel Sales Income 803 Total 4610.00 Other Types of Income 3,676 4700.00 Special Events Income 23,030 Total 40 Fundraising Income 84,133 4500.00 Investment Income 4510.10 Interest -Savings, Short-term CD Total 4500.00 Investment Income 44 44 Discounts & Promotions -1,335 Total Income $421,218 COST OF GOODS SOLD Clinic & Camp Direct Expenses Fundraising Direct Expenses Rink Board Expenses 6,868 11,675 Special Events Production Expenses 2,741 Total Fundraising Direct Expenses 14,416 TOTAL Program Direct Expenses 5140.50 Tournament Fees 24,564 Coach Travel Reimbursement 12,804 Coaching Apparel 5,042 Coaching Fees 5,000 League Fees 2,082 Officiating Expenses 14,545 Officiating Travel 610 Total Officiating Expenses 15,155 Player Uniforms Expenses 13,134 Program Ice Rental -2,696 October 3, 2017 - Page 494 of 5 Ice Rental - Dobson 47,616 Ice Rental - EPIR 46,506 Total Program Ice Rental 91,426 Total Program Direct Expenses 169,206 Scholarship Awards 6,300 Tournament Direct Expenses Retail Sales Costs 286 Tournament Ice 23,225 Tournament Officiating 16,797 Tournament Production Expenses 6,975 Total Tournament Direct Expenses 47,283 Total Cost of Goods Sold $244,073 GROSS PROFIT $177,145 EXPENSES 50 Program Expenses 5100.00 Misc Team Expenses 3,405 5300.00 Coaching Admin Expenses 5310.15 Coaching Admin Travel 2,612 Total 5300.00 Coaching Admin Expenses 2,612 5610.10 Program Meeting Expenses 372 5720.10 Program Clinics & Camps 1,100 Club Uniforms & Apparel 2,883 Hockey Supplies & Equipment 5,378 Program Special Events 1,667 Total 50 Program Expenses 17,418 60 Administrative/ General Expense 6010.10 Accounting / Bookkeeping 675 6019.10 Bad Debt 879 6022.10 Bank Charges & Fees -35 CC Processing Fees 1,167 Total 6022.10 Bank Charges & Fees 1,132 6043.10 Taxes, Fees, & Licenses 151 6056.10 Office Supplies 130 6057.10 Postage, Mailing Service 92 6060.10 Printing and Copying 28 6083.10 Admin Travel 631 621 Contract/Outside Services 2,000 6220.10 Hockey Director Fees 59,366 Administrative Services 6,584 Total 621 Contract/Outside Services 67,950 Communications - Voice & Data 32 Dues & Subscriptions 430 Marketing 5110.20 Mite Promotions 1,140 TOTAL Communication 873 Total Marketing 2,012 Meeting Expenses 1,582 Total 60 Administrative/ General Expense 75,725 Total Expenses $93,143 NET OPERATING INCOME $84,002 OTHER EXPENSES 6035.10 Depreciation Expense 8,621 Total Other Expenses $8,621 NET OTHER INCOME $ -8,621 October 3, 2017 - Page 495 of 5 NET INCOME $75,382 October 3, 2017 - Page 496 of 5 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Special Olympics 2. Contact person: Kathy Mikolasy 3. Mailing address: PO Box 3724, Eagle, Co 81631 4. Telephone: 970-390-3816 5. E-mail address: chilihorse@hotmail.com 6. Members and Titles of your governing board: N/A 7. Amount of contribution requested: We are requesting 50 parking passes to be used by our Volunteers on Sundays starting on January 7, 2018, and going through the ski season with the exception of the weekend that we have our State Competition at Copper Mountain. At this time we do not have that date. It will be some time in March of 2018. 8. Organization fiscal year-end: N/A 9. Are your books audited? N/A 10. What category of funding is your organization applying for? (see definitions on page 1): In -Kind Request 11. How will the contribution be used? Local Special Olympics serves the special needs populations of Eagle County and the passes will be used for our dedicated volunteers. We appreciate all our Volunteers do and it is wonderful to be able to help them with parking while they are working with and training our Athletes during winter training each Sunday in preparation for our Regional and State Competitions. 11. How does your request support item 10 of the contribution policy? In addition to Special Olympics Mission Statement, this promotes community awareness and interaction with Eagle County's Special Needs Population which we see again and again as a win-win situation for everyone involved. We try to provide opportunities for our Athletes to be able to participate in the sports and recreational activities that the Vail Valley offers. October 3, 2017 - Page 497 of 5 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? We receive limited funding from State of Colorado Special Olympics and also from our Regional Office in Glenwood Springs. We occasionally get private donations. Otherwise, our Volunteers not only volunteer their time but will contribute funds if we need money for additional things like an end of the season picnic or equipment for any of our Athletes. Vail Resorts, through their Epic Promise Program, donates to us our lift tickets and the use of the race course on Vail Mountain. 13. Organization's mission statement: The Mission of Special Olympics Colorado (SOCO) is to provide year-round sports training and athletic competition in a variety of olympic type sports for children and adults with developmental disabilities, eight years of age and older, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy, and participate in a sharing of gifts, skills and friendship with their families, other Special Olympics Athletes and the Community. October 3, 2017 - Page 498 of 5 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL fNSTRUCTIONS Alf applications must be submitted to the Town of Vail by June 80, 2017 by ti: DO P. M. You must provide an el.ectranic version only (Single fifie please), sent f .camith vailgov_com. any application received after that date will not be considered. For q uesdons on the financial statements, please contact Carlie Smith at 479-2119_ PLEASE TYPE THIS APPLICATION OR PR/NT IN SLAC K IN K 1. Name of organ iz tiOn; Small Champions, Inc. 2. Contacl person: John Weiss 3. maiiing address: PO Box 4691 Vail, GC 81658 4. 97210-00044 5, E-mail address: sma]lcham pions grnai Leon 6_ Members and Titles of your governing board Con riie M iI ler-Board Chair, Steve Holden -Tr, surP_r, Knra Heide, Kristin Jennings, Donna Johnson, Brian Nestor. Honore Everly, 7_ Amount of conlbtKilion requested: 60 parking passes {day) B, Organization fiscal year-end: Decernber 31 9, Are your books audited? Yes 10, Page 1): In -Kind requt 11_ How will the Onrtitribution be used? (see definitiOnS On Parking for the parents and coaches of our disabled and special needs children who participate in our Small Champions Ski and Snowboard program on 9 "off-peak" Sunday's during the 201.7-18 winter season_ 11 _ HOw does your request support item 1G of the contribution pxliey? Small Champions provides a significant positive impe c t On the community by providing an opportunity for children Of Eagle County that are challenged with physical, cognitive. and multiple disabilities to be pail of a group from the same community that meets Often to enjoy sports, grow, leans. and have fury_ it is very important for our Small GhampionS tO have a p€er group, and for their f mitie_s to forge friendships ena bring them to help each other. The program is ora endimous benefit ti the famirigis of the children (many of whom volunteer and participate in the program). There is no other outlet in Eagle County wtrer they are able to interact with other families add support the physical development of their child. Small Champions also reel -tilts volunteers from the community that are available to offer assistance and their friendship wtrile experiencing a 6 October 3, 2017 - Page 499 sport with p particIpan. The final ca tcome is a sense of acCQmplisl1ment and belOnging for each pprlikirrani that begins with learning a sport. No iltier program exir;}ts in the Eagle V IIey to pr atd the$0 services fear these children_ 12. Who currently tir,dn your organiza[ion (other governments, private donations, user fees, etc_)? Vail Resorts Epic Promise, Town of Vail, Town of Avon, Eagle County; United Way of Eagie River Valley, Eagle County School District, Roubos Family Foundation, SI fifer Smith Frampton Fiurrdjtiori, Vail Valley Care Vatl Valley Surgery Center, as well as many local individuals and businesses_ 13. Organization's mission statement; Small Cha rr3piss is a non-profit organizations committed to enha oir19 arid improving quality of fife by providing sports aid rec IirtiaI opportunities for eligible youth with multipl€, disabilities who are residents of Eagle County, Colorado. InclividuarSreoeiva reeds based instruction to support their developmental pre rmss_ We collaborate with and educaie community organizations,. and generate sustainable funding and services_ October 3, 2017 - Page 500 1¢yN PRI •34414E17 4ctiruol [Basis Srna!! Champions, inc. 843[a nee Sheet As. of March 11, 20117 ASSETS Currna71 Aiaati ChctllingiSa ri 111 Bank -Small 'Chi limns. In , 1st Bank Small Champs Pro Ras ia't F,lwnk- rr II Chirripo ru .IrrS. -mfr liar . 1.17 1001004.04 102,4517 Ec7 Tor.al lit Ch3,npiwk>} IriL 208,447.1332 Walla Fargo irr e,irnont 0iridoa ri . Fhtii rrfrllhi Maks £31RG IIIY balm uiiE- WM. Topi Wta 1.71 pito Inv maid Total GhadprrprE.atfrraa Account" Rasslwble .4CaW�ila RiicHlidaNal Total Accorarto Ruronmt a T 191 C=Mr'L,4a� Aria/. + SL 1 S LIABILLIIE2 a EQUITY LIabllrbas Gurrt71 Lia i.aies x.44 t 03ycrhIN Accourris Pa yule "MIA! Payahlr Tota: Camila L;atlilltias Totall1h-' s C7illty Roainad Earnings UAr6I7rietati hie{ Assam Nat Incase 1ota1 CsUpp4r TOTAL LIABILITIES a EOUTTY 8 524.42 148,984.40 14%404.42 W.7.962 a+ 2.UfEIM 2 600 {0 360,702_44 : +1.142i Y. . 1.1.74-S aS 11.x4•El as 92,799 4C -Z.42;5'111 9a5,Jfs 1t Pagr 1 October 3, 2017 - Page 501 c-tr714.1 Accrual Banka SmaIL Charrlpions, Inc, Profit & Loss Budget Ovaneiew Jail uary 1!I rough rot-Cernber 20-17 Jin - Dirt 11 crdnarp Incarnt<xpenze Inccrtne anlrilxbHln rrmtl Crain 1 til CrJI?•01:1 Golf 3ournamt.nt r4C•err++r # .CO.00 Pries '.i ill Rs' Ilscome Winter P c. rirn re ,rHIIiz 250404 TnLaI Prrtyrrn Fcc Incomr 2.501.0C1 Total Mane i$6.565 00 Costotr da Sa+41 Cot' TilienJnXITIR Eipirrsf Ciocrlrlp Enlar79111rt'rer11 nes FH«H Hate In Ona InaoranGe Pfitis $r9rc4 GDIt Toum 11nrrt rptnmi Toch Celt Tournament Expanse Total' c€ - Cr00A Pront Exp4ns4 td$ C +mpi kr497Am txpllau Co:11111±1 LAte -?r Orfr.7m C.x.rd Pnsgram Expense I1 n wrig Horsciack FJdmp Rod Pv-Hprrl7 RumIrwF Cirl7µ *wen_ L fcranni W ECr F I i1.2L 4.00 11,334.00 i75.Pti 06 50 040.44 09000 10.000 00 2.a00 06 Total Prc.rwn Exixrnw 00'rir.00 Toal trrrafi Chirnpi lls Program Erpenea 130%350 04 Anc.aurMlk+g $pftwAr%l Fsllifda. 03 Barri arra Grcdt t CMS $ ik Fr«o: 1150 Cnhdil Card Fors EOM* !Dud Bink rrld Gr dlt Card Fiat 6Th 00 Caninet Fervlr:os L,*9pl 9rd 191G-Fili FMS TataI Corrtras1 ° kz 3naurarror - Llabulgr. 0 And 0 1 rdalr� snd EquIpmurt Refit 1:`,u-kInU, IJ�it6 nod EadittEks and tpulp r re LICHIIAY, Preirtil Yid Fil;nq F44.. •Ma�lrtr+a Hcb n:<•riralr:1r11M111:H M 1iciing Wit.r roll rnskHliI l MI!c IL}In1.IIIl QpHrrl.i ll•L 9 ?.000 00 gm nil 600 00 000 d} 103 00 gek 1.304.00 October 3, 2017 - Page 502 S.07 PM ACGrual BasFs SrrMaGG Char;lpi1ns, Inc, Profit & Loss Budget Overview Jan Liar/ trauah December 2017' Pocb!lo and hipping °wI1Plhi1 - NFL 17 200.0} 50a do Tiati I %a tI eels 700.60 Tr J Marling% Meal* 750 CO TrJtrol Inti NC9brys • Qtht.r MON Taal Travel ane rdcani- is 454.00 Tori) E. .i II .L 141.396.X' No! Crrlirary .nxirru+ 33,93500 NcrGxamc 33,13.1110 10 Pmje October 3, 2017 - Page 503 VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Adjournment at 9:45 p.m. TOWN Of UAJL October 3, 2017 - Page 504 of 5