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HomeMy WebLinkAbout2017-10-03 Agenda and Supporting Documentation Town Council Afternoon Meeting AgendaVAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 2:00 PM, October 3, 2017 TOM Of UAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. Presentations / Discussion 1.1. Discussion with Commission on Special Events about 2017 Events Presenter(s): Barry Davis, Mark Gordon, Commission on Special Events Action Requested of Council: At this time, no formal action is being requested of the Town Council. Background: This is discussion about the continued strategic alignment between Commission on Special Events and Town Council. The Commission on Special Events begins the 2018 Event Funding process on Monday, October 9 and is requesting feedback from the Town Council regarding policy direction and current strategy. 1.2. Traffic Calming Discussion Presenter(s): Tom Kassmel, Town Engineer Action Requested of Council: Discuss next steps with regard to traffic calming Background: The Town Council has requested information with regards to traffic calming in response to complaints of speeding in residential areas. Staff Recommendation: Review the Staff memo and provide direction with regards to next steps on traffic calming. 2. DRB / PEC Update 2.1. DRB / PEC Update Presenter(s): Chris Neubecker, Planning Manager 3. Information Update 3.1. Future Council Meeting Agenda Topics 3.2. 1-70 Vail Underpass Ribbon Cutting Ceremony & Celebration on Oct 13 3.3. August 2017 Sales Tax Report 3.4. July 2017 Vail Business Review 3.5. VLHA Meeting Results 45 min. 30 min. 10 min. October 3, 2017 - Page 1 of 119 3.6. Fall 2017 Stream Tract Tree Removal Project Update 3.7. Revenue Update 4. Matters from Mayor, Council and Committee Reports 4.1. Review dates for Japan Sisterhood City Exploration Visit Presenter(s): Patty McKenny, Town Clerk 5. Executive Session 5 min. 5.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(e) - to discuss 30 min. the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, Regarding possible property acquisition and the Vail App. Presenter(s): Matt Mire, Town Attorney 6. Recess 6.1. Recess at 4:00 p.m. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website wwwvailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, wwwhighfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. October 3, 2017 - Page 2 of 119 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Discussion with Commission on Special Events about 2017 Events PRESENTER(S): Barry Davis, Mark Gordon, Commission on Special Events ACTION REQUESTED OF COUNCIL: At this time, no formal action is being requested of the Town Council. BACKGROUND: This is discussion about the continued strategic alignment between Commission on Special Events and Town Council. The Commission on Special Events begins the 2018 Event Funding process on Monday, October 9 and is requesting feedback from the Town Council regarding policy direction and current strategy. ATTACHMENTS: Description CSE Work Session with Council October 3, 2017 - Page 3 of 119 Commission on Special Events Work Session with Town Council October 3, 2017T 4 t 11 F VA 1 L Overview — Annual Check In with Town Council • CSE Five Year Strategic Plan was approved on 6/6/2017 • Continued alignment with council on priorities and strategy for special events and programs for 2018 • For consideration & discussion: • 2016 Community Survey — Events Results • Balanced Event Calendar • ROI — Economic Impacts by Event Category: 2015 & 2016 • 2017 Current Occupancy Reports YoY • Spring Back to Vail Concert • Role of Ambient Events • 2018 Budget TOWN OF VAIL' Town of Vail 1 CSE 1 October 3, 2017 October 3, 2017 - Page 5 of 119 CSE Mission Statement Mission Statement The Vail Commission on Special Events (CSE) is accountable to deliver an annual Special Events Plan which ensures world class events and programs that are fully aligned with Vail's brand. The CSE will effectively and efficiently allocate available budget behind this objective. The Events Plan will deliver measureable results in terms of specific goals: economic impact, optimization of the event calendar, positive community experience and integration, as well as positive Net Promoter Score results that lead to future loyalty. TOWN OF VAIL' Town of Vail 1 CSE 1 October 3, 2017 October 3, 2017 - Page 6 of 119 Town Council Direction The CSE is part of the Town of Vail's Economic Development Office and relies on the Town Council to provide: • Policy direction • Consistent special events funding • Proactive development of appropriate special event venues • Town of Vail staff support for special events as required Research has proven that special events generate additional sales tax revenues in the Town of Vail. TOWN OF VAIL' Town of Vail 1 CSE 1 October 3, 2017 October 3, 2017 - Page 7 of 119 1 2016 Community Survey Results - Events About the right number Too few events Too many events Figure 39. Opinions Regarding Quantity of Events by Year -7 510 741% 81% X2016 ■ 2014 • 2012 20% 30% 40% 50% 80% 70% 80% 90% 100% Percent Responding Figure 40. Satisfaction with Events (2016) The overall quality of events in Vail Frontage Road express bus to transport event -goers between Lionshead, Vail Village and Ford Park in the summer Overall quality of event venue options in Vail ▪ 1 -Not at aII satisfied ▪ 2 3 4 ' 5=Veal satisfied 40% 40% 36% ilk33371M 40% 15% 20% 17% 1 ■ 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 10C% Percent Responding Town of Vail 1 CSE 1 October 3, 2017 October 3, 2017 - Page 8 of 119 Balanced Event Calendar Provide a balanced, year round calendar of events appealing to residents and guests of diverse interests by: • Attracting and developing cultural, recreation and community events that enhance and contribute to Vail's world-class reputation and have a positive impact on the community. • Cultivating education and enrichment events that will provide opportunity for intellectual discussion as well as positively impact the community in other ways. • Encouraging activation of events to create an expanded presence throughout the community and stimulate the participation of the merchants, restaurants and bars, and lodges. > External impacts to CSE Event Calendar: Events not funded by CSE on private property or locations that do not require an event permit through the town. �( TOWN OF VAIL' Town of Vail 1 CSE 1 October 3, 2017 October 3, 2017 - Page 9 of 119 ROI — Economic Impacts by Event Category: 2015 & 2016 2016 Vail Special Events (33 events): Category Events Evaluated Attendee Days Direct Econ Impact per Attendee Direct Economic TOV & LMD Tax Impact TOV Funding Econ. Impact Payback Tax Impact Payback CATEGORY TOTAL TOTAL Day Impact TOTAL Budget Ratio Ratio CRC (Cultural, Rec. & Cmty) 23 254,897 $ 144 $ 36,597,574 $ 1,296,108 $ 835,700 $ 44 $ 1.55 TOV Council Designated 5 125,272 $ 128 $ 16,027,039 $ 602,296 $ 805,965 $ 20 $ 0.75 EE (Education & Enrichment) 5 10,911 $ 48 $ 526,639 $ 18,863 $ 139,000 $ 4 $ 0.14 Totals: 33 391,080 $ 136 $ 53,151,251 $ 1,917,268 $1,780,665 $ 30 $ 1.08 2015 Vail Special Events (25 events): Category Events Evaluated Attendee Days Direct Econ Impact per Attendee Day Direct Economic Impact TOV & LMD Tax Impact TOV Funding Econ. Impact Payback Ratio Tax Impact Payback Ratio CATEGORY TOTAL TOTAL TOTAL TOTAL TOTAL Budget TOTAL TOTAL CSE -allocated 18 234,042 $ 159 $ 37,325,028 $ 1,256,081 $ 648,500 $ 58 $ 1.94 TOV Council Designated 5 110,322 $ 104 $ 11,508,277 $ 377,068 $ 718,900 $ 16 $ 0.52 Life Long Learning 2 1,734 $ 69 $ 119,412 $ 2,881 $ 50,000 $ 2 $ 0.06 Totals: 25 346,098 $ 141 $ 48,952,718 $ 1,636,030 $1,417,400 $ 35 $ 1.15 Town of Vail 1 CSE 1 October 3, 2017 TOWN OF VAIL' October 3, 2017 - Page 10 of 119 2017 Current Occupancy Reports YoY =Er Desfl [VI etrics Executive Summary Executive Summary Res Activity Outlook as of Aug 31, 2017 Data based on a sample of up to 25 properties in the Vail destination, representing up to 2059 Units (DestiMetrirs Census') and 54.23%ot 3797 total units in the Vail destination {'Destination Census"") Last Month Performance: Current YTD vs. Previous YTD 2017118 2016/11 Year over Year % Variance Vail Occupancy for last month (Aug) changed by (-2.0%) Occupancy (Aug) : 58.6% 59.9% -2.0% Vail ADR for last month (Aug) changed by (25%) Vail RevPAR for last month (Aug) changed by (0.4%) Next Month Performance: Current YTD vs. Previous YTD Vail Occupancy for next month (Sep) changed by (-4.0%) Vail ADR for next month (Sep) changed by (6 6%) Vail RevPAR for next month (Sep) changed by (2.3%) Historical oast 6 months Month Actual Performance: Current YTD vs. Prevkiis YTD IVail Occupancy for the past 6 months changed by (0.8%) Occupancy 532% 52.8% 0.8% 1 Vail ADR for the past 6 months changed by (4.4%) ADR $ 341 $ 327 4.4% Vail RevPAR for the past 6 months changed by (52%) RevPAR $ 182 $ 173 5.2% Future 6 Month On The Books Performance: Current YTD vs. Previous YTD Vail Occupancy for the furture 6 months changed by (-13.5%) Occupancy 22.9% 26.5% -13.5% Vail ADR for the future 6 months changed by (2.8%) ADR $ 432 $ 420 2.8% Vail RevPAR for the future 6 months changed by (-11.1%) RevPAR $ 99 $ 111 -11.1 °lo ADR (Aug) RevPAR (Aug) Occupancy (Sep) ADR (Sep) RevPAR (Sep) $ 262 $ 153 42.6% $ 772 $ 94 $ 255 $ 153 44.4% $ 2D8 $ 92 2.5% 0.4% -4.0% 5.6% 2.3% Town of Vail 1 CSE 1 October 3, 2017 October 3, 2017 - Page 11 of 119 2018 Spring Back to Vail Concert • Plan for council funding for $100K for musical act for 2018 • Conditions for funding musical act/concert • Role of CSE • Updated Event Plan: • One signature concert at Solaris on March 31 • Pond -skimming at Golden Peak on April 15 Town of Vail 1 CSE 1 October 3, 2017 s -z d a Y �r ' `° �f; .� _ f [L 41 • ,, -R VA 1 L TOWN OF VAIL' October 3, 2017 - Page 12 of 119 Role of Ambient Events • Priority level for funding • Importance to guest experience • 2016 Intercept Survey Results Ambient Community Events: • Ambient events which contribute to a sense of community, vitality and fun; enhance the guest experience and promote high NPS (Net Promoter Score) • Primarily local media exposure • Community celebrations: i.e. Vail America Days, Vail Holidays, Vail Family Fun Fest Town of Vail 1 CSE 1 October 3, 2017 TOWN OF VAIL October 3, 2017 - Page 13 of 119 1 Role of Ambient Events What are the primary reasons for your visit to Vail? Recreation/vacation/leisure Visit friends/family/relatives Special event/festival/concert 17% Wedding/family reunion -10% Business meeting or conference.7% 26% 79% Other I 3% 0% 10% 20% 30% 40% 50% 60% 70% 80% Percent Responding Town of Vail 1 CSE 1 October 3, 2017 17% of surveyed guests came to Vail primarily to attend events, yet 53% of them participated or experienced an event during their visit. Which of the following did you or your group participate in while in the area? - By Year Shopping Hiking! backpacking Festivals, local events, or concerts 53% 53% 49% Biking — road Other Golf Whitewater rafting Climbing Wedding or similar event Horseback riding Water sports) boating 23% 20% 18% 9% 16% 9% 14% 28% ■ 2016 ■ 2015 75% 68% 69% 10% 0% 10% 20% 30% 40% 50% 60% 70% 80% Percent Responding October 3, 2017 - Page 14 of 119 2018 Budget Town of Vail 1 CSE 1 October 3, 2017 October 3, 2017 - Page 15 of 119 Commission on Special Events 2017 Budget 2013 2014 2015 2016 2017 2018 + 3% over 2015 +1% over 2016 Same as 2017 TOV Budget Allocation to CSE: (CRCE+Admin) $ 836,810 $ 861,800 $ 879,036 $ 884,800 $ 893,648 $ 893,648 Fireworks Contract Carryover from 2012 $ 31,500 Designated: Education and Enrichment (EEE) Event Funds Available: N/A $ 90,000 $ 91,800 $ 150,000 $ 151,500 $ 151,500 Additional "One-time Only" Event Funding from Counc $ 159,990 $ 50,000 $ 121,700 $ 100,000 TOV Council Designated: Funding for Fireworks $ 50,000 $ 51,500 $ 52,015 $ 52,015 TOTAL ANNUAL BUDGET $ 1,028,300 $ 1,001,800 $ 1,020,836 $ 1,208,000 $ 1,197,163 $ 1,097,163 Administrative Meeting and Miscellaneous Expenses: $ 3,271 $ 3,500 $ 3,036 $ 3,000 $ 3,030 $ 3,030 Event Marketing Liaison: (match VLMD contribution) $ 15,360 $ 15,000 $ 20,000 Moved to salary line item MKT Vail Strategic Consulting: $ 24,950 RRC Event Surveys for all events funded >$10,000 + incentives for participation ($2800) $ 40,000 $ 50,000 $ 52,800 $ 53,328 $ 53,328 Total Administrative Funding: $ 83,581 $ 18,500 $ 73,036 $ 55,800 $ 56,358 $ 56,358 Total CSE Cultural, Recreational and Community (CRCE) Event Funds Available: $ 944,719 $ 893,300 $ 806,000 $ 950,700 $ 937,290 $ 837,290 Town of Vail 1 CSE 1 October 3, 2017 October 3, 2017 - Page 15 of 119 TOWN UF VAI[ CN EVENT SPORTS / TOURNAMENTS FESTIVALS /AMBIENT ■ MUSIC COMMUNITY / CHARITY CULINARY ■ EDUCATION / ENRICHMENT ■ VAIL MOUNTAIN Calendar updated July 2017 JANUARY Vail Yeti Hockey Club 1 1/6, 1/13, 1/14 ■ Vail Symposium 1 1/5, 1/6, 1/18, 1/19, 1/25 ■ Vail Jazz Winter Series 1 1/12 ■ Vail Veterans Program 1 1/22 - 1/26 FEBRUARY ■ Vail Jazz Winter Series 1 2/2, 2/4 Vail Yeti Hockey Club 1 2/3, 2/4, 2/17, 2/18, 2/24, 2/25 ■ Vail Symposium 1 2/9, 2/16, 2/23 ■ Vail Centre Torch Awards Gala 1 2/10 Ski for MS 1 2/18 CarniVail 1 2/25 - 2/26 Burton US Open Snowboard Championship 1 2/27 - 3/5 MARCH Burton US Open Snowboard Championship 1 2/27 - 3/5 ■ Vail Jazz Winter Series 1 3/2, 3/29 ■ Vail Veterans Program 1 3/5 - 3/10 Vail Yeti Hockey Club' 3/10, 3/11, 3/17, 3/18, 3/24, 3/25 ■ Vail Symposium 1 3/9, 3/16, 3/17, 3/30 U16 Rocky/Central Junior Championships 1 3/11 - 3/17 Pink Vail 13/25 Shamrock Shuffle Snowshoe Race! 3/18 Vail Film Festival 1 3/30 - 4/2 APRIL Vail Film Festival 1 3/30 - 4/2 Taste of Vail 1 4/5 - 4/8 Project Funway 1 4/8 Vail Yeti Hockey Club 1 4/14 ■ Vail Symposium 1 4/13, 4/14 ■ Betty Ford Alpine Gardens: Pollinators 1 4/5 - 6/30 Spring Back to Vail' 4/14 - 4/16 ■ Closing Day Vail Mountain 1 4/23 Skate Vail's Melee in the Mountains 1 4/29 MAY ■ Betty Ford Alpine Gardens: Pollinators 1 4/5 - 6/30 Vail Whitewater Race Series 1 Tuesdays 1 5/9 - 6/6 ■ Vail Centre - Cornell University Leadership in Hospitality 1 5/7 - 5/10 JUNE Vail Whitewater Race Series 1 Tuesdays 1 5/9 - 6/6 ■ Betty Ford Alpine Gardens: Pollinators 1 4/5 - 6/30 Community Arts Programs 1 6/1, 6/15 GoPro Mountain Games 1 6/8 - 6/11 ■ Gondola One and Eagle Bahn Gondola Open Daily 1 6/9 - 9/4 ■ Vail Jazz Festival 1 6/9 - 9/4 Ride the Rockies Bike Ride (passing through) 1 6/12 ■ Hot Summer Nights Concerts 1 6/13, 6/20, 6/27 ■ Vail Craft Beer Classic 1 6/16 - 6/18 ■ King of the Mountain Volleyball 1 6/16 - 6/18 ■ Vail Farmers' Market & Art Show 1 Sundays 1 6/18 - 10/1 ■ Vail Lacrosse Tournament 1 6/19 - 6/21 ■ Bravo! Vail Music Festival 1 6/22 - 8/5 Vail Arts Festival 1 6/23 - 6/25 Vail Family Fun Fest 1 Saturdays 1 6/24 - 8/5 Vail Lacrosse Shootout 1 6/25 - 7/4 ■ Vail Centre - Duke University Nonprofit Management 1 6/25 - 6/30 ■ Vail Summer Bluegrass Series 1 Wednesdays 1 6/28 - 7/19 Vail Farmers' Market Farm to Table Dinner Series 1 6/30 JULY ■ Vail Farmers' Market & Art Show 1 Sundays 1 6/18 - 10/1 ■ Vail Family Fun Fest 1 Saturdays 1 6/24 - 8/5 ■ Vail Jazz Festival 1 6/9 - 9/4 ■ Gondola One and Eagle Bahn Gondola Open Daily 1 6/9 - 9/4 ■ Bravo! Vail Music Festival 1 6/22 - 8/5 Vail Lacrosse Shootout 1 6/25 - 7/4 ■ Betty Ford Alpine Gardens: John Fielder -Photo Workshop 1 7/1-7/2 Vail America Days & July 4th Parade 1 7/4 ■ Community Arts Programs 1 7/6, 7/20 ■ Triple Bypass Bike Ride 1 7/8 - 7/9 ■ La Sportiva Vail Trail Running Series 1 Vail HillClimb 1 7/8 ■ Hot Summer Nights Concerts 1 6/13, 6/20, 6/27 ■ Vail Summer Bluegrass Series 1 Wednesdays 1 6/28 - 7/19 CONTINUED on other side > For more information visit vail.com or vail-calendar.com October 3, 2017 - Page 16 of 11 One i() =VAIL IN1EVENT CALENDAR • 1 11 •.fir SPORTS / TOURNAMENTS FESTIVALS / AMBIENT MUSIC COMMUNITY / CHARITY CULINARY ▪ EDUCATION / ENRICHMENT ▪ VAIL MOUNTAIN Calendar updated July 2017 JULY - Continued • Prep Baseball Report West Championships 1 7/13 - 7/16 • Vail Farmers' Market Farm to Table Dinner Series 1 7/14, 8/4 • Courage Classic Bike Ride 1 7/22 • Vail Centre - Yale University Diversity Leadership 1 7/23 - 7/26 • Kick It 3v3 National Soccer Championship 1 7/28 - 7/30 • Vail Dance Festival 1 7/29 - 8/12 AUGUST Vail Farmers' Market & Art Show 1 Sundays 1 6/18 - 10/1 Vail Family Fun Fest 1 Saturdays 1 6/24 - 8/5 • Vail Jazz Festival 1 6/9 - 9/4 • Gondola One and Eagle Bahn Gondola Open Daily 1 6/9 - 9/4 • Bravo! Vail Music Festival 1 6/22 - 8/5 • Vail Dance Festival 1 7/29 - 8/12 • Community Arts Programs' 8/3, 8/17 • Hot Summer Nights Concerts 1 8/15, 8/22 • Vail Farmers' Market Farm to Table Dinner Series 1 8/4 • Westin Athletic Club Mountain Bike Race Series 1 Davos Dash 1 8/2 • La Sportiva Vail Trail Running Series 1 Berry Picker 5k 1 8/5 • i25Kia.com Copper Triangle Bike Ride 1 8/5 Vail Kids Adventure Games 1 8/9 - 8/13 • Betty Ford Alpine Gardens: Imperiled Plants of Colorado 1 8/16-10/1 • Gerald R. Ford 30th Anniversary Celebration Concerts 1 8/18-8/19 ▪ TransRockies Run 1 8/19 - 8/20 • Ragnar Relay 1 8/25 • La Sportiva Vail Trail Running Series 10k & 5k @ 10,000'1 8/5 SEPTEMBER Vail Farmers' Market & Art Show 1 Sundays 1 6/18 - 10/1 • Vail Jazz Festival 1 6/9 - 9/4 • Gondola One and Eagle Bahn Gondola Open Daily 1 6/9 - 9/4 • Gondola One and Eagle Bahn Gondola Weekend Only 1 9/8 - 10/1 • Betty Ford Alpine Gardens: Imperiled Plants of Colorado 1 8/16-10/1 • Gourmet on Gore 1 9/1 - 9/4 Vail Rotary Duck Race 1 9/3 • Community Arts Programs 1 8/3, 8/17 Vail Oktoberfest Lionshead 1 9/8 - 9/10 Vail Automotive Classic 1 9/8 - 9/10 Casual Classic Bike Ride 1 9/9 SEPTEMBER Continued • Vail Farmers' Market & Art Show' Sundays 1 6/18 - 10/1 • Vail Oktoberfest Vail Village 1 9/15 - 9/17 • Colorado Grand 1 9/15 - 9/16 The Fall Wine & Food Classic: Taste of Vail 1 9/22 - 9/23 Slow Fashion Vail 1 9/22 - 9/23 Vail Pioneer's Weekend 1 9/22 - 9/24 • Vail Beaver Creek Restaurant Week 1 9/29 - 10/8 • Outlier Offroad Festival 1 9/30 - 10/1 OCTOBER • Vail Farmers' Market & Art Show' Sundays 1 6/18 - 10/1 • Betty Ford Alpine Gardens: Imperiled Plants of Colorado 1 8/16-10/1 • Vail Beaver Creek Restaurant Week 1 9/29 - 10/8 • Vail Valley Soccer Cup 1 10/6 - 10/8 • SSCV: Annual Ski Swap 1 10/20 - 10/22 • Trick or Treat Trot 1 10/31 • Global Solutions Forum 1 10/25 - 10/27 • Vail Centre - Cornell Hospitality Financial Management 1 10/15-18 NOVEMBER • Vail Centre - Yale Diversity and Inclusive Leadership 1 11/8 - 11/9 Opening Day Vail Mountain 1 11/17 DECEMBER _ Vail Yeti Hockey Club 1 12/8 • Vail Snow Days 1 12/8 - 12/10 • Vail Holidays - Fun Run 1 12/16 • Vail Holidays - Kris Kringle Market 1 12/16 - 12/17 • Vail Holidays - Ice Skating & Cookie Decorating 1 12/17 • Vail Holidays - Holiday Tree Lighting 1 12/17 • Vail Holidays - Cocktails & Canvas Lantern Making 1 12/20 • Vail Holidays - Holiday Lantern Walk 1 12/22 • Vail Winterfest Ice Theater 1 12/22 • Vail Holidays - Torchlight Parade & Fireworks 1 12/31 CONTINUED on other side > For more information visit vail.com or vail-calendar.com October 3, 2017 - Page 17 of 11 2017 Town of Vail Special Events Calendar TOWN OF� va�i. Category Key: Community & Charity Sports/ Tournaments Culinary Music Festival Ambient Enrichment & Education BC/Vail Mountain Holidays Jan -17 Feb -17 Mar -17 Apr -17 May -17 Jun -17 Jul -17 Aug -17 Sep -17 Oct -17 Nov -17 Dec -17 New Years Day 1/1 and MLK Day 1/16 President's Day 2/20 Easter 4/16 Memorial Day 5/29 4th of July 7/4 Labor Day 9/4 Thanksgiving 11/23 Christmas 12/25 Vail Yeti Hockey Club Season - Jan 6, 13, 14, Feb 3, 4, 17, 18, 24, 25, Mar 10, 11, 17, 18, 24, 25 Dec 1, 2, 15, 16 Vail Veterans Program 1/22-1/26 Burton US Open Snowboard Championship 2/27-3/5 Taste of Vail 4/5-4/8 Vail Whitewater Race Series 5/9, 5/16, 5/23, 5/20, 6/6 Vail America Days' 7/4 i25Kia.com Copper Triangle 8/5 Gourmet on Gore 9/1-9/4 Global Solutions Forum October TBD Opening Day Vail Mountain TBD Vail Snow Daze 12/8-12/10 Vertical Express for MS 2/18 Vail Veterans Program 3/5-3/10 Spring Back to Vail 4/14-4/16 GoPro Mountain Games 6/8-6/11 Triple Bypass Bike Ride 7/8-7/9 Vail Kids Adventure Games 8/9-8/13 Vail Oktoberfest'" Lionshead 9/8-9/10 Vail Village 9/15-9/17 Vail Valley Soccer Cup Tournament 10/6-10/8 Vail Holidaze 12/10 & 12/17, 12/31 CarniVail MJunior 2/25-2/26 U16 Rocky/Central Champs 3/11-3/17 Closing Day Vail Mountain 4/23 Vail Craft Beer Classic 6/16-6/18 PBR West Championships 7/20-7/23 TransRockies Run 8/19-8/20 Vail Automotive Classic 9/10 Ski Swap 10/20-10/22 Starting Hearts All You Need is Heart February TBD Shamrock Shuffle 3/11 Skate Vail's Melee in the Mountains 4/29 King of the Mountain Volleyball 6/16-6/18 Courage Classic 7/22 Ragnar Relay 8/25 Colorado Grand 9/15-9/16 Trick or Treat Trot 10/31 Pink Vail 3/25 Vail Lacrosse Tournament 6/19-6/21 Kick It 3x3 soccer 7/28-7/30 Crazy Mountain Brewery's Edfest 8/26 Taste of Vail South American 9/21-9/24 .71 Vail Film Festival 3/30-4/2 Ride the Rockies 6/12 Slow Fashion Vail 9/22-9/24 Vail Arts Festival 6/23-6/25 Vail/Beaver Creek Restaurant Week 9/29-10/8 Bravo! Vail 6/22-8/5 Vail Outlier Offroad Festival 9/30-10/1 Vail Lacrosse Shootout 6/25-7/4 Vail Summer Bluegrass Concert Series Wednesdays 6/28, 7/5, 7/12, 7/19 Farm To Table Dinners 6/30, 7/14, 8/4 Vail Family Fun Fest Saturdays 6/24, 7/1, 7/8, 7/15, 7/22, 7/29, 8/5 Vail Farmer's Market Sundays, Father's Day thru first weekend in October 6/18-10/1 Vail Dance Festival 7/29-8/12 23rd Annual Vail Jazz Festival 6/9-9/4 GRFA: Hot Summer Nights - Tuesdays (tentative) 6/20, 6/27, 7/11, 7/18, 7/25, 8/15, 8/22 Vail Symposium Programming 1/6, 1/18, 1/19, 1/25, 2/9, 2/16, 2/23, 3/9, 3/16, 3/17, 3/30, 4/13, 4/14, 4/17, 4/20, 4/21 Vail Centre Programming 5/5-5/7, 6/25-6/30, 7/23-7/26 Community Art Events for the Town of Vail 6/1, 6/15, 7/6, 7/20, 8/3, 8/17, 9/7, 9/21 October 3, 2017 - Page 18 of 119 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Traffic Calming Discussion PRESENTER(S): Tom Kassmel, Town Engineer ACTION REQUESTED OF COUNCIL: Discuss next steps with regard to traffic calming BACKGROUND: The Town Council has requested information with regards to traffic calming in response to complaints of speeding in residential areas. STAFF RECOMMENDATION: Review the Staff memo and provide direction with regards to next steps on traffic calming. ATTACHMENTS: Description Memo Attachment A - Traffic Calming Measures Attachment B - Durango Traffic Calming Attachment C - Presentation October 3, 2017 - Page 19 of 11 TOWN OF VAIL. Memorandum To: Vail Town Council From: Public Works Department Date: October 3, 2017 Subject: Traffic Calming Discussion I. TRAFFIC CALMING BACKGROUND The primary purpose of traffic calming is to reduce vehicle speeds and/or traffic volumes on a single street or a street network. Traffic calming measures consist of physical constraints or perceived constraints to produce the desired effects to improve the quality of life in both residential and commercial areas and increase the safety and comfort of those walking and bicycling. Generally traffic calming is implemented along roadways within residential and commercial areas with significant pedestrian activity. The implementation is as a result of excessive speeds or high volume of traffic for a specific area. Many of these types of areas have posted speed limits of 30mph or below, but have vehicular speeds of 30-40 mph. Traffic calming measures have been shown to effectively slow vehicles to approximately 25mph. AIS Severity (6 fatal] Vehicle Impact Speed vs. Pedestrian Injury Immix i a+9) B/ 5 4 ✓ 3 2 Non -Severe Injuries 10 12 14 16 18 20 22 24 26 28 30 32 34 96 36 Impact Speed (mph) One of the main objectives of slowing traffic is to minimize pedestrian/vehicle conflicts and the resulting injuries. Incidents involving pedestrians and motor vehicles at October 3, 2017 - Page 20 of 11 increasing speeds are proven to be life threatening. The Chart above represents the severity of pedestrian injuries based on the impact speed with a motor vehicle. The streets in Vail that have generally been discussed for traffic calming are residential roads. The most recent speed study data on these roads show an 85th percentile speed of 24-29 mph. These results indicate that drivers are generally not going as fast as some residents perceive, but are going higher than the posted limits of 15mph and 25mph. Based on accident history, it was also found that the Town's residential streets do not have a sufficient number of crashes to identify a discernible pattern or area of concern. Despite the above, discussions have continued to revolve around reducing vehicle speeds to 15-20mph. This type of reduction will require significant traffic calming measures, not by simply posting lower speed limits or attempting to strictly enforce a 15mph posted speed limit. It is extremely difficult to enforce a 15 mph speed limit as most drivers find it very difficult to drive that slow thus making the majority of drivers in violation; and there is a misperception that raising or lowering speed limits will in turn cause drivers to increase or decrease their speeds as well. Studies show that people generally drive the roadway as they perceive conditions warrant and will ignore limits that are unrealistically too low or too high. The speed study done by public works supports this position. II. TRAFFIC CALMING MEASURES Effective traffic calming measures can be divided into four general categories, as shown below; Non -Physical Measures Physical Measures Vertical Measures Horizontal Measures Diversions Speed Enforcement Textured Pavements Traffic Circles Street Closures Radar Trailers Speed Humps Roundabouts Diagonal Diverters Lane Striping Speed Lumps Curb Extensions Semi-diverters Signage Speed Tables Chicanes Pavement Markings Raised Crosswalks Lateral Shifts High Visibility Crosswalks Raised Intersections Neckdowns On -Street Parking Realigned Intersections Raised Pavement Markers Bulbouts Streetscaping Two -Lane Chokers Multi -Way Stops One -Lane Chokers Turn & Other Restrictions Center Island Narrowing Gateways / Entryways Medians Colored Pavements Illustrations, Pros and Cons of each of the above are provided in Attachment A. October 3, 2017 - Page 21 of 11 The Town of Vail residential streets generally have narrow road widths of 20-24' with speed limits of 15 or 25mph, and have limited Right of Way to implement many of the more significant Horizontal Measures. Due to these restrictions the traffic calming measures that may be applicable in Vail are highlighted in yellow. However careful consideration must be applied when implementing any traffic calming measures. Physical Measures of traffic calming can significantly impact emergency service vehicles, transit, snow removal equipment, and have an undesirable effect to some residents and neighborhoods. Impacts such as; • Emergency vehicle response times are impacted negatively by forcing emergency vehicles to slow down or to use a less desirable route. • Transit vehicles are impacted particularly by vertical measures; even at very low speeds, vertical measures can cause significant discomfort for bus passengers; and the long wheelbases of buses can make it difficult for them to navigate through some horizontal measures. • Snow removal equipment can also be impacted by many of the physical measures. The physical measures make it more difficult to clear snow from the roads and can be difficult to see under a blanket of snow; and if a plow does hit a blunt object used for traffic calming it can cause severe damage to the equipment, the driver, and the traffic calming measure itself. • Noise generated by deceleration and acceleration of vehicles, and from vehicles going over vertical measures. III. TRAFFIC CALMING IMPLEMENTATIONS & POLICIES IN COLORADO Staff has received input from several Colorado communities regarding Traffic Calming. Aspen has recently installed a median along Mill Street which reduced the 85th percentile seed from 27 to 23m h. They also installed a speed table on Neale Ave which reduced the 85th percentile speed from 29 to 24mph. Avon has recently changed the striping on West Beaver Creek Blvd. to aide in Traffic Calming and provide bike lanes. West Beaver Creek Blvd., where it is adjacent to 1-70 October 3, 2017 - Page 22 of 11 EB, has been restriped to remove the double yellow and add new shoulder lane striping that accommodates 10' vehicular lanes and 4' bike lanes. This effort has reduced traffic speeds to where 80% of traffic is going below 27 mph. Durango has implemented a policy on Traffic Calming that requires Traffic Calming on all local residential streets that meet the following criteria; • Carry 100 or more vehicles per peak hour, • Have a relatively straight alignment for a distance of 500' or more • And on streets that are configured in a way to be desirable to be used as a short cut to avoid congestion. Durango has also provided approved methods of Traffic Calming including many of the measures listed above. See attachment B for the full policy and list of traffic calming measures. Lakewood has implemented a Traffic Calming policy which allows Speed Humps, Permanent Speed Display Signs, and Temporary Speed Display Signs, upon request of residents. Speed Humps requests must be submitted by a resident living on that particular street, and: • The residents of that street must submit a petition signed by 95% of residents living on that block • At least 80% must be in favor of the speed hump. • The cost must be split 50/50 between the city and the residents. Similarly the Permanent Speed Displays must be petitioned and 80% approved and the cost split is 90/10, with the city paying 90%. Lakewood specifically will not install "Children at Play Signs", change speed limits at resident requests, nor install stop signs for speed control. http://lakewood.org/TrafficCalming/ IV. TRAFFIC CALMING IN VAIL Most excessive speed complaints occur in the spring, summer, fall, when the roads are dry, and in areas where streets have long straight sections (i.e. West Gore Creek Drive, Chamonix, Main Gore Drive, Lions Ridge Loop, Buffehr Creek Road). Based on the most recent Town of Vail speed studies, the residential streets listed above plus a few others, have an 85th percentile speed of 24-29 mph, in areas where the regulation speed limits are 15mph or 25mph. During the majority of the winter, snowy conditions can provide some traffic calming measure in Vail, since snow packed roads, high snow October 3, 2017 - Page 23 of 11 banks, and the limited sight distance during snow storms generally keep drivers at bay. Snow packed roads provide traffic calming due to the irregular snowy surface and poor traction for the majority of traffic. In addition high snow banks introduce horizontal traffic calming measures by narrowing roads and limiting sight distance. Conversely, our snow removal operations diligently remove these speed deterrence factors as they are safety concerns throughout the winter. Relative to most traffic calming studies and implementations the Town of Vail speeds are relatively low. Most traffic calming implementations are intended to slow vehicles that are going 30-40 mph down to 25-30 mph. As shown in the figure below, these typical installations require traffic calming measures every 400'- 650'. However, in order to reduce vehicle speeds from 24-29 down to the suggested speed limit of 20 mph along an entire length of a street, it is likely that multiple traffic calming measures would need to be implemented every 225'±. A commonly referred to speed study shown below, shows the expected speeds based on traffic calming measure spacing. 85th Percentile Speed at Midpoint (mph) 40 30- 20 10 0 o DANISH 0 AUSTRALIAN ❑ BRITTSH A -3_----9 ^ .74.--1/'F:1------ 0, ,/ 0 0 200 400 600 800 1000 Spacing of Slow Points (feet) Figure 3.45. Midpoint Speed versus Distance Between Slow Points. The Institute of Traffic Engineers compiled the most comprehensive data on effectiveness of traffic calming measures on approximately 350 sites throughout the country. The summary results are shown below: October 3, 2017 - Page 24 of 11 ITE TRAFFIC CALMING MEASURES — SUMMARY PAGE Device Sample Size 85th Percentile Before Speed (mph) 85th Percentile After Speed (mph) Average Change in Speed (mph) Average Percent Change 12 -foot Humps 179 35 27.4 -7.6 - 22% 14 -foot Humps 15 33.3 25.6 -7.7 - 23% 22 -foot Tables 58 36.7 30.1 -6.6 - 18% Longer Tables 10 34.8 31.6 -3.2 - 9% Raised Intersections 3 34.6 34.3 -0.3 - 1% Circles 45 34.2 30.3 -3.9 - 11% Narrowings 7 34.9 32.3 -2.6 - 4% One -Lane Slow Points 5 33.4 28.6 -4.8 - 14% Diagonal Diverters 7 29.3 27.9 -1.4 - 4% Source: FHWA/ITE: Trafc Calming: State of Practice, pg 104 In most cases summarized above, the speeds prior to installation of traffic calming measures were 30-40mph. This is consistent with additional research, where excessive speeding in residential areas is generally considered an 85th percentile of over 30mph. The Town's speed study data shows our 85th percentile speed study data at 24-29mph. With that in mind staff has reviewed several traffic calming options for Vail based on the information provided above. Many different options may be implemented but for simplicity and for best measured results we have identified the use of speed humps, or similar, as an example, at this point in time. These as well as other alternatives will need to be vetted by all departments and by the impacted neighborhoods prior to developing an implementable plan. Speed humps and other vertical measures have significant drawbacks as identified above, and come with much controversy. The Town will need to provide a significant public outreach program in addition to the examination of local speed studies to document there is a safety concern, and also have thorough discussions with transit, emergency services, and maintenance operations prior to any implementation. Vail Traffic Calming Example The installation of traffic calming vertical measures, like speed humps, along West Gore Creek Drive (85th percentile of 29 mph), in order to slow the speeds down to 20 mph along the entire street, would require approximately 11 speed humps (@ $3000-$5000 per speed hump) along the 2450' long road. The expectation is that there would be a reduction in speed by 3-8mph down to 21-26mph. This would significantly impact the Town's bus route, emergency response, snow removal operations, and the neighborhood, and would require further vetting. Alternatively, horizontal measures could be installed instead to minimize the impact to transit and emergency operations; October 3, 2017 - Page 25 of 11 however studies have shown these measures are less effective. Neckdowns and/or chokers, especially on low volume roads, tend to allow vehicles to drive down the center of them at only a slightly reduced speed since there is unlikely to be an opposing vehicle. These measures tend to slow most drivers down by 2-3mph. A third option may be to use non physical measures; this might include enforcement, speed radar signage, or bike lane striping similar to what has been done in Eagle -Vail and Avon. This would narrow the road width down to 18'-20', while providing 2-3' striped bike lanes, still allowing vehicles to cross the striping to pass oncoming vehicles. This also may be a viable option for Vail Valley Drive to help direct bicycle traffic out of the center of the road and into striped bike lanes. This measure is a perceived constraint and may not discourage all drivers from speeding, especially as striping fades and residents become accustomed to the configuration. Each of the above options would require vetting with the neighborhood and could be implemented on a test basis at any of the historically noted roads that have requested traffic calming, i.e. West Gore Creek Drive, Chamonix, Main Gore Drive, Lions Ridge Loop, Buffehr Creek Road. Sunburst Drive Sunburst Drive currently has striped bike lanes, similar to that discussed above, however it also has a pavement width of 34' (includes curb and gutter). One option to calm traffic in this location would be to reduce the pavement width to 28' (including curb and gutter), remove the double yellow, add 4' striped bike lanes, and then add an attached 6'-8' bike path/sidewalk starting from the driving range path and extending to the South Frontage Road. Vail Valley Drive & South Frontage Road Intersection The intersection of Vail Valley Drive and the South Frontage Road at the Vail Village Parking Structure is a continued cause for confusion for unfamiliar motorists. At this location the South Frontage Road traffic is required to stop for the Vail Valley Drive cross traffic. The reason for this is two -fold; initially this was done for limited sight distance reasons and to eliminate the need for vehicles to stop on the steep grade of Vail Valley Drive, which made it difficult for vehicles to start again after a stop during icy/snowy conditions. More recently, this has come to be critical to allow for the free flow of the heavy traffic during busy afternoon rush hours leaving from the Gold Peak/Ski Club Vail area. A typical stop condition at this location would not only be a continuous limited traction issue in the winter, but also could easily cause traffic to back up past East Meadow Drive significantly impacting the In -Town bus system. As shown in the picture below the intersection is currently signed to help encourage Vail Valley Drive traffic to "Go" and not stop, however due to its unusual configuration and limited sight distance motorists find this movement uncomfortable. This condition leads to unrequired stops and frustrated drivers on both Vail Valley Drive and the South Frontage Road. October 3, 2017 - Page 26 of 11 This summer the Town added additional signage and added street markings ("Stop Ahead" and "Stop") on the Frontage road to ensure Frontage road traffic stops. Additional measures could include, removing the boulder wall and berm on the east corner to increase sight distance; OR to encourage Vail Valley Drive motorists to "Go" a green and flashing amber traffic light could be added. Studies show drivers are much more apt to react to red and green lights then static signs. A steady green light could be added to the intersection to encourage Vail Valley Drive drivers to "Go". The flashing yellow could then be activated by a push button activated RFIB pedestrian crossing sign, enhancing pedestrian crossing safety as well. Coupled with red flashing LED stop signs on the South Frontage Road, this could improve the safety of the intersection and help encourage Vail Valley Drive drivers to "Go". Long term solutions for this intersection include restricting left turns out of Vail Valley drive, forcing a free flow right turn to a potential roundabout at the east end of Ford park where vehicles could go back west. This long term solution is shown in the Vail Transportation Master Plan. Staff more recently is looking at a possible compact roundabout at this location to allow the desirable left turn movement at this location. V. NEXT STEPS & RECOMMENDATIONS Staff recommends Council provide direction regarding next steps for the traffic calming discussion and possible test site(s) and improvements. Critical questions to discuss at future Council sessions and prior to an implementation include; • Does the Town have an excessive speed issue on residential streets that warrants mitigation? And if so are non-physical or physical measures warranted? • What are the positions of emergency services, transit, street maintenance operations, and the neighborhoods on traffic calming measures? October 3, 2017 - Page 27 of 11 Based on feedback from Council staff will come back with additional information on traffic calming and outline a process for an implementation plan at a future Council meeting. VI. ATTACHMENTS Attachment A — Traffic Calming Measures Attachment B — Durango Traffic Calming Measures Attachment C — Presentation October 3, 2017 - Page 28 of 11 1. Speed Enforcement Description: Temporary targeted speed limit enforcement in areas where residents are concerned. * Advantages Disadvantages • May be implemented immediately • Expensive to maintain for an with little planning extended period of time • No impact to emergency response • May only be effective for a short time times • May only be effective for short • Effective for reducing speeds in a distances short span • Secondary benefits include reduced crime and a higher sense of security Cost: Varies Page 4-10 October 3, 2017 - Page 29 of 11 2. Radar Trailers Description: A radar trailer can be placed adjacent to a roadway to measure and display a passing vehicles speed. Providing the posted speed limit on the device reminds drivers to slow down if they are traveling too fast. Advantages Disadvantages • In the long-term, less expensive than • Only effective for one direction of police enforcement travel at a time • May be implemented immediately • May only be effective for a short time with little planning ■ May only be effective for short • No impact to emergency response distances times • Effective for reducing speeds in a short span Cost: Varies Page 4-11 October 3, 2017 - Page 30 of 11 3. Lane Striping Description: Lane striping can be used to visually narrow travel lanes in a given area. By using highly visible stripes, vehicles are encouraged to slow down. Advantages Disadvantages • Inexpensive • May be implemented quickly with little planning • No impact to emergency response times • Increases maintenance costs Cost: $0.15 - $1.00 per linear foot (paint) $1 - $5 per linear foot (plastic) Page 4-12 October 3, 2017 - Page 31 of 11 4. Signage Description: Placing appropriate warning and information signs and additional regulatory signs reminds motorists of the various roadway conditions and hazards of the area. Advantages Disadvantages • Inexpensive • No impact to emergency response times • Increases maintenance costs • Signs typically considered unsightly — most people do not want them in their yard Cost: $50 - $100 per sign Page 4-13 October 3, 2017 - Page 32 of 11 5. Pavement Marking Legends Description: The speed limit or other driver information can be painted onto the street to remind drivers of the speed limit or other area conditions that warrant special attention. Advantage Disadvantages • Inexpensive • May be implemented immediately with little planning • No impact to emergency response times • Increased maintenance costs • Has not been proven to reduce speeds Cost: $25 - $50 per letter or number $100 - $200 per symbol Page 4-14 October 3, 2017 - Page 33 of 11 6. High Visibility Crosswalk Description: High intensity paint or plastic can be used in a dense pattern to clearly delineate a crosswalk. Should be accompanied by appropriate signage. Advantages Disadvantages • Inexpensive • Requires more maintenance than • No impact to emergency response normal crosswalk times • May provide pedestrian with false • Helps collect and distribute sense of security, especially when pedestrians at one point along the used at mid -block locations or street uncontrolled approaches to an • Increases visibility of pedestrian intersection Cost: $200 per crosswalk per lane Page 4-15 October 3, 2017 - Page 34 of 11 7. On -Street Parking Description: Designates area along a street to store vehicles. May be used along one or both sides of the street. May also be a revenue generator through permit, meter, or other methods. Advantages Disadvantages • May be ineffective if parking not adequately utilized • May reduce sight distance for both drivers and pedestrians • Provides more vehicle storage • May increase certain types of vehicular • Narrows street width to encourage crashes slower vehicle traffic • Shortens pedestrian crossing distance • May restrict bicycle movements • Traffic volumes may increase, • Encourages pedestrian activity in an especially inareas with high demand area and low availability of off-street parking • May impede emergency response vehicles and solid waste collection Cost: Dependent on frequency of spaces; enforcement costs, etc. Page 4-16 October 3, 2017 - Page 35 of 11 8. Raised Pavement Markers Description: Raised pavement markers are plastic reflectors installed in the pavement that, when installed in series, alert the driver when they are deviating from the travel lane. They can be installed on the centerline and edgeline of a roadway or across a roadway to function as a rumble strip. They are often used on curves. Advantages Disadvantages • Inexpensive • Noise • May be implemented immediately • May be unintentionally removed with little planning during snow removal • No impact to emergency response • Increased maintenance cost times • Secondary benefits include increased delineation and roadway safety Cost: $2 - $7 per marker Page 4-17 October 3, 2017 - Page 36 of 11 9. Streetscaping Description: Streetscaping can incorporate many different ideas and approaches. Typically, streetscaping includes planting street trees and other landscaping along the roadway. Streetscaping also usually involves establishing a planting area between the street and the sidewalk. Advantages Disadvantages • May reduce speeds and volumes • Can create vehicular hazards • Positive aesthetic effect • Can create poor visibility conditions • Good Functionality if installed too dense • Increases pedestrian safety • High cost • Improves quality of life for • Possibly increased maintenance costs neighborhood • No impact to emergency response times Cost: Varies depending on materials, length and width of application area, and availability of right-of-way Page 4-18 October 3, 2017 - Page 37 of 11 10. Multi -Way Stops Description: Multi -way stops involve placing stop signs on all approaches to an intersection. Considerations for Multi -way stops should follow the guidelines as described in the Manual on Uniform Traffic Control Devices (MUTCD). Advantages Disadvantages • If traffic signals are warranted, can be • Speeds between intersections often used as a temporary measure increase • Can reduce intersection collisions • Increases noise and air pollution • Little impact to emergency response • Can cause rear -end accidents times • Requires enforcement • May be implemented quickly with • If stop signs are not warranted, little planning disregard for the measure can create • May provide a safer crossing for dangerous situations pedestrians Cost: $300-$600 per intersection Page 4-19 October 3, 2017 - Page 38 of 11 11. Turn Prohibitions and Other Restrictions Description: Turn prohibition signs are posted to restrict movement through a given area and to limit travel in certain directions. Other restrictions, such as "No Trucks," can also help reduce cut - through traffic. Speed limit reductions can be used in areas where existing speed limits are higher than desired; however, speed limit changes alone are generally not effective in significantly reducing travel speeds on local residential streets. . *, 4 \:i.5=%) o D NM D Advantages Disadvantages • Inexpensive to install • Deliberate violation could create a • No impact to emergency response hazard times • May divert problem onto another • May increase pedestrian safety street • Transit and school buses can be • Requires enforcement exempted • Requires approval of an enabling • Restriction can be "part time" ordinance • Not effective for reducing speeds Cost: $100 - $200 per sign + enforcement costs Page 4-20 October 3, 2017 - Page 39 of 11 12. Gateways / Entryways Description: Gateways include decorative signing and/or landscaping to visually identify the entrance to a neighborhood or commercial district. This measure helps to make the area appear more as a destination rather than a connection to another area. Gateways are often incorporated into a median island. Advantages Disadvantages • May reduce volumes • Can create vehicular hazards • Positive aesthetic effect • Can create poor visibility conditions • Good Functionality • Can be expensive • Improves quality of life for neighborhood • No impact to emergency response times Cost: Varies depending on materials, length and width of application area Pagc 4-21 October 3, 2017 - Page 40 of 11 13. Colored Pavements Description: Pavement can be installed with many different colors and patterns. These unique properties can slow drivers by forcing them to process different patterns as they approach an area. Colored pavement can also help delineate the separation between a travel lane and lanes that accommodate other modes of transportation. Advantages Disadvantages • May reduce speeds and volumes • Can create vehicular hazards • Positive aesthetic effect • Can make roadway features difficult • Good Functionality to see if installed too densely • Increases pedestrian safety • Increased maintenance • Improves quality of life for • Surface can be slick — hazardous to neighborhood pedestrians and cyclists • No impact to emergency response times Cost: Varies depending on materials, length and width of application area Page 4-22 October 3, 2017 - Page 41 of 11 Vertical Traffic Calming Measures Vertical traffic calming measures provide variations in pavement height and materials to cause discomfort to vehicles operating in an unsafe manner. The following vertical traffic calming measures are included in this section: 14. Textured Pavements 15. Speed Humps 16. Speed Lumps 17. Speed Tables 18. Raised Crosswalks 19. Raised Intersections Page 4-23 October 3, 2017 - Page 42 of 11 14. Textured Pavement Description: Textured pavements can alert motorists to special conditions through sound and/or vibration. Rumble strips are typical example of how textured pavement can produce a sound to warn a driver approaching a hazardous condition. Textured pavements combined with colored pavements to delineate a special area, such as a historic district. Brick pavers are a form of textured pavement. Advantages Disadvantages • May reduce vehicle speeds • May add aesthetic value • If used at an intersection, can calm two streets at once • Little or no impact to emergency response times • Textured materials are expensive • Increased noise • Difficult for physically challenged individuals to maneuver • Increased maintenance costs Cost: Varies with material and area of installation Page 4-24 October 3, 2017 - Page 43 of 11 15. Speed Humps Description: Raised hump (pavement undulation) in the roadway with a parabolic top which extends across the road at right angles to the direction of traffic flow. Most effective if used in a series; spaced 300'-500' apart Ern-trrL Advantages Disadvantages • Effective in reducing speeds • Increased noise when vehicles travel • Compatible with pedestrian and over them bicycle movements • Increased maintenance costs • May also decrease cut -through traffic • Slows emergency vehicles and buses by increasing travel time • Aesthetics • Inexpensive • Can be very uncomfortable to vehicle occupants with certain disabilities Cost: $1,500-$2,000 Page 4-25 October 3, 2017 - Page 44 of 11 16. Speed Lumps Description: Speed lumps are a variation of speed humps that add two cut-outs for tires of larger vehicles. The cut-outs are designed so that wider vehicles, such as emergency vehicles, can fit through with little slowing but a standard vehicle must pass at least one side of its wheels over the hump. amin11*- Advantages Disadvantages • Effective in reducing speeds • Aesthetics • Maintains rapid emergency response • Private vehicles with large wheel time bases can avoid the humps • Inexpensive • Increased noise • Relatively easy for bicyclists to cross • Increased maintenance costs if installed correctly • Can be very uncomfortable to vehicle occupants with certain disabilities Cost: $1,800 - $2,500 Page 4-26 October 3, 2017 - Page 45 of 11 17. Speed Tables Description: Speed tables are elongated speed humps with flat tops that usually allow for the entire wheel base of a standard vehicle to be on the top flat part. Usually, a textured pavement or alternate design is used to distinguish the speed table from the rest of the roadway. tu,v9 Advantages Disadvantages • Smoother than humps for larger • Aesthetics, if decorative surface vehicles material is not used • Effective in reducing speeds • Decorative materials are expensive • Compatible with pedestrian and • Increased noise bicycle movements • Increased maintenance costs • May also decrease cut -through traffic • Slows emergency vehicles and buses by increasing travel time • Can be very uncomfortable to vehicle occupants with certain disabilities Cost: $1,500 - $4,000 each (depending on materials) Page 4-27 October 3, 2017 - Page 46 of 11 18. Raised Crosswalks Description: Raised crosswalks are equivalent to speed tables with crosswalk markings. Should be accompanied by appropriate signage. Advantages Disadvantages • Smoother than humps for larger • Aesthetics, if decorative surface vehicles material is not used • Effective in reducing speeds • Decorative materials are expensive • Increases visibility for pedestrians • Increased noise • Slows vehicular traffic at conflict • Increased maintenance costs point with pedestrians • Slows emergency vehicles and buses • Better than a simple crosswalk for • Can be very uncomfortable to vehicle visually impaired pedestrians occupants with certain disabilities • May also decrease cut -through traffic by increasing travel time Cost: $1,800 - $4,500 (depending on materials) Page 4-28 October 3, 2017 - Page 47 of 11 19. Raised Intersections Description: Raised intersections are equivalent to speed tables, only they are applied over the entire intersection with ramps on all sides. They are normally at or near the same elevation as the sidewalk. Often include textured and/or colored pavements. Advantages Disadvantages • Smoother than humps for larger • Aesthetics, if decorative surface vehicles material is not used • Effective in reducing speeds • Decorative materials are expensive • Increases visibility for pedestrians • Increased noise • Slows vehicular traffic at conflict • Increased maintenance costs point with pedestrians • Slows emergency vehicles and buses • May also decrease cut -through traffic • Can be very uncomfortable to vehicle by increasing travel time occupants with certain disabilities Cost: Varies by material used and intersection size Pale 4-29 October 3, 2017 - Page 48 of 11 Horizontal Traffic Calming Measures Horizontal traffic calming measures use items such as raised islands and traffic circles to eliminate straight-line travel that allows high speeds. These horizontal traffic control measures are included in this section: 20. Traffic Circles 21. Roundabouts 22. Curb Extensions 23. Chicanes 24. Lateral Shifts 25. Neckdowns 26. Realigned Intersections 27. Bulbouts 28. Two -Lane Chokers 29. One -Lane Chokers 30. Center Island Narrowing 31. Medians Page 4-30 October 3, 2017 - Page 49 of 11 20. Traffic Circles Description: Provides circular, counter- clockwise operations at intersections by placing a raised island in the middle of the intersection. Vehicles on the `thru' street must change their travel path to maneuver around the circle. Entry into the intersection is often controlled by Yield signs on all approaches. Advantages Disadvantages • May significantly reduce speeds on • May require the removal of parking the `thru' street near intersection • Reduces intersection collisions • May cause sight distance problems • Provides additional street aesthetics for vehicles • May be used as a volume control • Depending on size and location, may device without limiting access have high installation costs • May impact emergency response times • May impede large vehicles Cost: $5,000 — 10,000 Page 4-31 October 3, 2017 - Page 50 of 11 21. Roundabouts Description: Similar to traffic circles but larger and with "splitter" islands on each approach that flare entry into the circle. They are more typically used as a substitute for a traffic signal. Traffic on the approaches must yield to vehicles within the circle. Advantages Disadvantages • Reduces vehicle speeds • Often requires a large amount of right • Eliminates typical left -turn conflicts of way • In the long run, more economical to • May require additional lighting to maintain than a traffic signal lessen driver confusion at night • Adds to street aesthetics • Not a typical traffic calming measure • Reduces crash severity at for local streets (used more for intersections collectors and minor thoroughfares) • Initial costs are high Cost: Single lane roundabout $20,000-$120,000 (Varies depending on Right -of -Way requirements) Page 4-32 October 3, 2017 - Page 51 of 11 22. Curb Extensions Description: Used to make pedestrian crossing movements shorter and easier. Used to narrow the roadway cross-section at particular points (intersection, mid -block, etc.) but still maintains separate lanes for opposing traffic flows. Often used in combination with a raised crosswalk. Advantages Disadvantages • Narrows street width to encourage • Conflicts with flow of bicycle lanes slower vehicle traffic at specific • Requires removal of some on -street points parking • Shortens pedestrian crossing distance and makes pedestrians more visible • May facilitate more on -street parking spaces • Intended to reduce vehicle speeds Cost: $7,000- 10,000/pair Page 4-33 October 3, 2017 - Page 52 of 11 23. Chicanes Description: Physical constriction built at the curbside of the roadway to create bends in a formerly straight road. Vehicles are forced to o negotiate the narrowed street in a serpentine fashion. Retrofitting an existing street typically allows only one lane through the chicane so that opposing traffic must alternate passage through the constraints. Advantages Disadvantages • Typically results in lower speeds • May lead to an increase in head-on • One lane chicanes can significantly collisions reduce cut -through traffic • Higher maintenance costs • Can be aesthetically pleasing • Can severely impact emergency response times • Should not be used in areas with frequent driveways • Loss of on -street parking Cost: $4,000 - $8,000 (depends on length of road affected) Page 4-34 October 3, 2017 - Page 53 of 11 24. Lateral Shifts Description: A lateral shift is a curb extension which shifts the roadway horizontally. A second shift downstream may move the roadway back to the original alignment. These are also frequently called two-lane chicanes. 1 Advantages Disadvantages • Is an effective tool for slowing traffic on high volume streets • Easy functionality for large vehicles • Less effective for reducing speeds than a one lane chicane • Proper design is crucial to avoid lane changing by vehicles • Loss of on street parking • May require additional right-of-way Cost: Varies by length, width and shift distance Page 4-35 October 3, 2017 - Page 54 of 11 25. Neckdowns Description: Neckdowns like the one pictured below, are used to make streets more pedestrian -friendly by shortening the crossing distance and reduce speed by narrowing the travel lanes. Advantages Disadvantages • Increased pedestrian safety and range • Reduces speeds • May require bicyclists to merge with traffic • May slow emergency vehicles • Loss of on -street parking Cost: $4,000 - $6,000 Pale 4-36 October 3, 2017 - Page 55 of 11 26. Realigned Intersections Description: Realigned intersections are changes in alignment that convert T - intersections with straight approaches into curving streets that meet at right angles. A former "straight -through" movement along the top of the T becomes a turning movement. This is one of the few traffic calming measures available for T -intersections. zzzi Advantages Disadvantages • Reduces speeds at T -intersections • Can reduce cut -through traffic by reassigning right of way at an intersection • Typically requires additional right -of- way on one corner • Construction can be costly • May have minor impacts on emergency response times Cost: Varies with the magnitude of the project Page 4-37 October 3, 2017 - Page 56 of 11 27. Bulbouts Description: Similar to curb extensions at intersections. Used to narrow the street width to help facilitate pedestrian movements and reduce speeds on one or more approaches. Advantages Disadvantages • Reduces vehicle speeds near • Does not accommodate bicycle paths intersection • May affect turning movements • Makes pedestrian crossing safer and (especially for larger trucks) easier • Improve sight line between vehicle and pedestrians • May help accommodate pedestrians with disabilities • May facilitate more on -street parking Cost: $4,000 - 5,000 per corner Page 4-38 October 3, 2017 - Page 57 of 11 28. Two -Lane Chokers Description: Two-lane chokers are used at mid -block points to reduce the overall cross section of the street providing a natural slow down point. 174.M4:1-71 Advantages Disadvantages • May reduce speeds • No vertical and little or no horizontal • May reduce volumes deflection • Positive aesthetic effect • Loss of on -street parking • Good functionality • Bicyclists may have to merge with • Provides safer pedestrian crossings traffic • May encourage more use of on -street parking • No impact to emergency response times Cost: $7,000 - 10,000 Page 4-39 October 3, 2017 - Page 58 of 11 29. One -Lane Chokers Description: Curb extensions toward the center of the roadway that reduce the street from two lanes to one lane. This requires vehicles to come to a stop and yield to on coming traffic. Advantages Disadvantages • Reduces speeds and volumes • Loss of on -street parking • Positive aesthetic effect • Bicyclists may have to merge with • Good functionality traffic • Safer pedestrian crossings • Opposing vehicles trying to use same space • Can significantly delay emergency vehicles Cost: $7,000 - $10,000 Page 4-40 October 3, 2017 - Page 59 of 11 30. Center Island Narrowing Description: Narrowing of the roadway with a raised center island, typically planted, between the travel lanes. They also provide a pedestrian refuge thereby allowing pedestrians to cross one travel lane at a time. Advantages Disadvantages • May reduce speeds and volumes • Positive aesthetic effect • Good functionality • Increases pedestrian safety • Loss of on -street parking • Can impact emergency response vehicles if lanes made too narrow • Should not be used in areas with frequent driveways Cost: Varies depending on size and material Page 4-41 October 3, 2017 - Page 60 of 11 31. Medians Description: Used to separate lane movements and provide a visual cue along the roadway. Medians can be especially effective along curves. Medians can also be used as a diversion device by restricting access at intersections and to adjacent properties. Advantages Disadvantages • Prevents any passing maneuvers • May require parking removal along roadway • Can be costly • Provide area for street landscaping • May limit access depending on length • Reduces vehicle speeds, along a of median section curve ■ May reduce sight distance depending • Provides pedestrian refuge area and on roadway alignment, size of median aids crossing maneuvers • May impact emergency response • Can be used to restrict movements at times intersections Cost: Varies depending on size and material Page 4-42 October 3, 2017 - Page 61 of 11 Diversion Traffic Calming Measures Diversion measures change the flow of traffic and limit or eliminate certain movements. Diversion measures should only be used as a final option when any of the previously mentioned measures have not yielded the desired results. Even in these cases, Diversion measures should be implemented only with careful planning. Diversion measures should not be considered on primary emergency routes unless provisions can be made to maintain access for emergency vehicles. The following Diversion measures are included in this section: 32. Street Closures 33. Diagonal Diverters 34. Semi-diverters Page 4-43 October 3, 2017 - Page 62 of 11 32. Street Closures Description: Barrier or pavement removal intended to block all vehicle access on a street. Pedestrian and bicycle access is typically maintained. Often designed to allow emergency vehicles to `break- through' the closure. Cul-de-sacs are a common form of this measure. JrcGOI eoa Advantages Disadvantages • Eliminates through traffic • Reduces speeds • Improves safety for all modes of transportation • Limits access • Creates problems for emergency vehicles • Often need to construct turn-arounds or cul-de-sacs near the closure point Cost: $20,000 (Dependent on Size) Page 4-44 October 3, 2017 - Page 63 of 11 33. Diagonal Diverters Description: Diagonal diverters bisect an intersection diagonally, disconnecting the legs of the intersection and creating two separate roadways. This can be accomplished with a simple barrier such as guardrail or through la , pavement removal and landscaping. Pedestrian I�" and bicycle access is typically maintained. Can be designed to allow emergency vehicles to `break -through' the barrier. Advantages Disadvantages • Reduces speeds and volumes • Can be an aesthetic enhancement • Good Functionality • Increases pedestrian safety • Improves quality of life for neighborhood • Can create vehicular hazards • Can create poor visibility conditions • Can be expensive • Potentially servere impacts on emergency response times Cost: Varies depending on size and materials Page 4-45 October 3, 2017 - Page 64 of 11 34. Semi-diverters Description: A semi-diverter is a barrier, usually a landscaped island, on one side of a street at an intersection that permits traffic on the opposite direction to pass through; thereby creating a one- way street at the intersection but maintaining two- way traffic for the rest of the block. ?ul END C• Advantages Disadvantages • Reduces volumes • Can create vehicular hazards • Positive aesthetic effect ■ Restricts access at all times - not just • Good Functionality during peak periods • Increases pedestrian safety • Can create poor visibility conditions ■ Improves quality of life for • Can be expensive neighborhood • Does not control speed • Limits cut -through traffic • May impact emergency response times Cost: Varies with application size. Page 4-46 October 3, 2017 - Page 65 of 11 DUI:?ANGO C 010 R A V 0 CHAPTER 4 SITE DESIGN AND NATURAL RESOURCE STEWARDSHIP ARTICLE 4-2 STREETS, SIDEWALKS, TRAILS, AND UTILITIES Division 4-2-2 Streets, Driveways, and Access Points Sec. 4-2-2-8 Traffic Calming A. Generally. Traffic calming is required on local residential streets that: 1. Carry 100 or more vehicles per hour during peak hours and have a relatively straight alignment for a distance of 500 feet or more; or 2. Are configured or connected in such a way that they are likely to be attractive as a short-cut to avoid congested intersections or difficult turning movements. B. General Design Requirements. Traffic calming devices shall be designed to: 1. Provide a focal point or aesthetic asset to the street segment or intersection in which they are located; 2. Allow for access by emergency vehicles and snow plows; and 3. Allow for cost-effective long-term maintenance (including irrigation if necessary). C. Mid -Block Traffic Calming. The following traffic calming devices may be approved by the City Engineer for use in straight street sections: 1. Pavement changes (materials or colors); 2. Elevated pedestrian crossings, which may be combined with tapered bulb -outs that narrow the street from the sides; 3. Tapered bulb -outs in parking lanes; and 4. Chicanes and comparable devices that narrow lanes and shift traffic by changing the location of curbs on the sides of the street. See Figure 4-2-2-8A, Illustrative Mid -Block Traffic Calming Measures. Figure 4-2-2-8A Illustrative Mid -Block Traffic Calming Measures Pavement Material Change Pavement Color Change Page 1 October 3, 2017 - Page 66 of 11 Figure 4-2-2-8A Illustrative Mid -Block Traffic Calming Measures L Elevated Pedestrian Crossing Interruption in Parking Lane (one or both sides of the street) / f Chicane D. Intersection Traffic Calming. The following traffic calming devices may be approved for use at intersections: 1. Roundabouts; 2. Neckdowns; 3. Textured pavements, provided that crosswalks are not textured; and 4. Diverters and median barriers. See Figure 4-2-2-8B, Illustrative Intersection Traffic Calming Measures. Page 2 October 3, 2017 - Page 67 of 11 Figure 4-2-2-8B Illustrative Intersection Traffic Calming Measures Roundabout Neckdown Textured Pavement Diverter Median Barrier Page 3 October 3, 2017 - Page 68 of 11 Figure 4-2-2-8B Illustrative Intersection Traffic Calming Measures Effective on: 7/1/2014 Page 4 October 3, 2017 - Page 69 of 11 October 3, 2017 - Page 70 of 119 Traffic Calming Reduce Vehicular Speeds Reduce Traffic Volumes Typically for Residential or High Pedestrian Activity Areas Posted Speed Limits <3omph But with vehicular speeds of 3o-4omph Vail Residential Road Speed Limits 15-25 mph Actual Vehicular Speeds 24-29mph October 3, 2017 - Page 71 of 119 Traffic Calming Measures Effective Measures Slowing vehicles to 25mph Non -Physical Measures & Perceived Constraints Physical Constraints • Horizontal • Vertical Impacts to • Emergency Response • Transit • Snow Removal • Neighborhood (Noise, Inconvienence) October 3, 2017 - Page 72 of 119 Non -Physical Measures Physical Measures Vertical Measures Horizontal Measures Diversions Speed Enforcement Textured Pavements Traffic Circles Street Closures Radar Trailers Speed Humps Roundabouts Diagonal Diverters Lane Striping Speed Lumps Curb Extensions Semi-diverters Signage Speed Tables Chicanes Pavement Markings Raised Crosswalks Lateral Shifts High Visibility Crosswalks Raised Intersections Neckdowns On -Street Parking Realigned Intersections Raised Pavement Markers Bulbouts Streetscaping Two -Lane Chokers Multi -Way Stops One -Lane Chokers Turn & Other Restrictions Center Island Narrowing Gateways / Entryways Medians Colored Pavements October 3, 2017 - Page 73 of 119 Traffic Calming In Colorado Aspen • Mill St. Median: Reduced traffic 27mph to 23 mph • Neale Ave. Speed Table: Reduced traffic 29mph to 24mph Avon • W. Beaver Creek Blvd. Restripe: traffic at -27mph October 3, 2017 - Page 74 of 119 Traffic Calming in Colorado Durango • Requires traffic calming • loo VPH or more • Straight for > 500' • Short Cut/Congestion avoidance streets Lakewood • Allows Speed Humps & Speed Display Signs • 8o% of Residents on street must agree • Cost split 50/5o for Speed Humps • Cost split 90/10 for Speed Display Signs October 3, 2017 - Page 75 of 119 Vail Options Vail Speeds 24-29mph Reduction to 20 mph requires significant traffic calming Installations every 225' to consistently reduce speed Device Sample Size 85th Percentile Before Speed (mph) 85th Percentile After Speed (mph) Average Change in Speed (mph) Average Percent Change 12 -foot Humps 179 35 27.4 -7.6 - 22% 14 -foot Humps 15 33.3 25.6 -7.7 - 23% 22 -foot Tables 58 36.7 30.1 -6.6 - 18% Longer Tables 10 34.8 31.6 -3.2 - 9% Raised Intersections 3 34.6 34.3 -0.3 - 1% Circles 45 34.2 30.3 -3.9 - 11% Narrowings 7 34.9 32.3 -2.6 - 4% One Lane Slow Pts. 5 33.4 28.6 -4.8 - 14% Diagonal Diverters 7 29.3 27.9 -1.4 - 4% October 3, 2017 - Page 76 of 119 Vail Examples West Gore Creek Drive Current Speed 29mph Length of road: 2450' Install Speed Humps: 11 @ 225' spacing Expected Speed Reduction: 3-8mph Estimated Cost: $6o,000 to $8o,000 Negative Impacts: Emergency Services Transit Snow Removal Neighborhood (Noise & Inconvenience) October 3, 2017 - Page 77 of 119 Vail Examples Any Residential Street • Shoulder lane striping similar to Avon • 9-10' travel lanes & 2-3' shoulder/bike lane • Estimated Cost: --$3000-$5000 per road • Speed Reduction: Unknown (initially 2-3mph) • Negative Impacts: • Yearly Maintenance and cost October 3, 2017 - Page 78 of 119 Vail Example Sunburst Drive • Reduce pavement width 34' to 28' • 10' travel lanes & 4' bike lanes • Add attached 6' to 8' sidewalk • Estimated Cost: $700,000-$1,000,000 • Speed Reduction: estimated 2-3 mph • Negative Impacts: • Sidewalk adds to snow removal effort October 3, 2017 - Page 79 of 119 Vail Valley Drive / South Frontage Rd. Unconventional Intersection Safety Concern / Noise nuisance Long Term Option: Compact Roundabout $6M Short Term Options: Striping & Signage: complete Green / Amber Light October 3, 2017 - Page 80 of 119 Vail Valley Drive / South Frontage Rd. October 3, 2017 - Page 81 of 119 Next Steps Does the Town have an excessive speed issue? If so, does it warrant mitigation? If so, what traffic calming measures / policies should be further discussed? Additional feedback necessary from: • Neighborhoods • Emergency Services • Transit • Street Maintenance October 3, 2017 - Page 82 of 119 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description September 20, 2017 DRB Meeting Results September 25, 2017 PEC Meeting Results TOWN IfO October 3, 2017 - Page 83 of 11 TOWN OF 141 # DESIGN REVIEW BOARD September 20, 2017, 3:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1 Call to Order MEMBERS PRESENT Doug Cahill Rollie Kjesbo Bill Pierce Andy Forstl 2. Project Orientation 2.1. 1:00 MEMBERS ABSENT Peter Cope 3. Site Visits 3.1. Kuelling Residence - 4872 Meadow Lane Unit A 3.2. RS2 LLC Residence - 4273 Columbine Drive 3.3. Logan Residence - 815 Potato Patch Drive (Cancelled) 3.4. Gatto Pardo Bianco LLC - 100 East Meadow Drive Unit 15 (Cancelled) 3.5. La Cantina — 241 East Meadow Drive 4. Main Agenda 4.1. DRB17-0289 - La Cantina Final review of an exterior alteration (deck) Address/Legal Description: 241 East Meadow Drive / Tract B & C, Vail Village Filing 1 Applicant: La Cantina, represented by Dominick Architects Planner: Chris Neubecker ACTION: Table to October 18, 2017 MOTION: Kjesbo SECOND: Cahill VOTE: 4-0-0 4.2. DRB17-0295 - Edwards Residence Final review of an addition Address/Legal Description: 2670 Bald Mountain Road / Lot 29, Block 2, Vail Village Filing 13 Applicant: Dean Edwards, represented by Michael Hazard Associates Planner: Chris Neubecker ACTION: Approve with condition MOTION: Kjesbo SECOND: Cahill VOTE: 4-0-0 CONDITION(S): 1. Prior to application for a building permit, the Applicant shall revise the plans to show that all new window trim will match the trim design, October 3, 2017 - Page 84 of 11 materials and size of the trim on existing windows on the home. 4.3. DRB17-0360 - Logan Residence Final review of an exterior alteration (deck) Address/Legal Description: 815 Potato Patch Drive / Lot 2, Block 1, Vail Potato Patch Filing 1 Applicant: Kent Logan, represented by Pierce Architects Planner: Jonathan Spence ACTION: Table to October 4, 2017 MOTION: Kjesbo SECOND: Cahill VOTE: 4-0-0 4.4. DRB17-0381 - Red Sandstone Elementary School Final review of new construction Address/Legal Description: 551 North Frontage Road West/Lot 8, Block 2, Vail Potato Patch Filing 1 Applicant: Eagle County School District & Town of Vail, represented by TAB Architects Planner: Matt Panfil ACTION: Table to October 4, 2017 MOTION: Kjesbo SECOND: Cahill VOTE: 4-0-0 4.5. DRB17-0387 - RS2 LLC Residence Final review of new construction Address/Legal Description: 4273 Columbine Drive/Lot 16, Block 9, Bighorn Subdivision 3rd Addition Applicant: RS2 LLC, represented by La Dolce Architecture, Inc. Planner: Matt Panfil ACTION: Approve MOTION: Kjesbo SECOND: Cahill VOTE: 4-0-0 4.6. DRB17-0372 - Sturm Residence Final review of a change to approved plans (roofing) Address/Legal Description: 5044 Main Gore Drive South / Lot 2, Vail Meadows Filing 1 Applicant: Leisa K. Sturm Revocable Trust, represented by evoDOMUS LLC Planner: Jonathan Spence ACTION: Deny MOTION: Kjesbo SECOND: Forstl VOTE: 3-1-0 (Cahill opposed) 4.7. DRB17-0389 - Kuelling Residence Final review of a separation request Address/Legal Description: 4872 Meadow Lane Unit A/Lot 14, Block 7, Bighorn Subdivision 5th Addition Applicant: Christopher Kuelling, represented by KH Webb Architects Planner: Jonathan Spence ACTION: Approve MOTION: Kjesbo SECOND: Forstl VOTE: 4-0-0 4.8. DRB17-0390 - Gatto Pardo Bianco LLC Final review of an exterior alteration (facade) Address/Legal Description: 100 East Meadow Drive Unit 15/Lot 0, Block 5D, Vail Village Filing 1 Applicant: Gatto Pardo Bianco LLC, represented by Steven James Riden October 3, 2017 - Page 85 of 11 Architect Planner: Jonathan Spence ACTION: Table Indefinitely MOTION: Kjesbo SECOND: Cahill 5. Staff Approvals VOTE: 4-0-0 5.1. B17-0351 - Mountain Bridge LLC Final review of an exterior alteration (windows) Address/Legal Description: 360 East Lionshead Circle Unit 8/Lot 6, Block 1, Vail Lionshead Filing 2 Applicant: Mountain Bridge LLC, represented by JLN Construction Planner: Andy Rogers 5.2. B17-0352 - De Abiega Residence Final review of an exterior alteration (windows) Address/Legal Description: 360 East Lionshead Circle Unit 9/Lot 6, Block 1, Vail Lionshead Filing 2 Applicant: Jose De Abiega, represented by JLN Construction Planner: Andy Rogers 5.3. B17-0353 - Hornsilver Properties LLC Final review of an exterior alteration (windows) Address/Legal Description: 360 East Lionshead Circle Unit 10/Lot 6, Block 1, Vail Lionshead Filing 2 Applicant: Hornsilver Properties LLC, represented by JLN Construction Planner: Andy Rogers 5.4. B17-0354 - Blue Eyes Properties LLC Final review of an exterior alteration (windows) Address/Legal Description: 360 East Lionshead Circle Unit 12/Lot 6, Block 1, Vail Lionshead Filing 2 Applicant: Blue Eyes Properties LLC, represented by JLN Construction Planner: Andy Rogers 5.5. DRB17-0280 - Baggaley Residence Final review of a change to approved plans (solar panels) Address/Legal Description: 4352 Spruce Way #5 / Lot 9, Block 3, Bighorn 3rd Addition Applicant: Jason Baggaley, represented by Active Energies Solar LLC Planner: Jonathan Spence 5.6. DRB17-0384 - Shirley Residence Final review of a change to approved plans (window/skylight/patio) Address/Legal Description: 303 Gore Creek Drive Unit 8/Lot 8, Block 5, Vail Village Filing 1 Applicant: Erickson Shirley, represented by Pure Design Studio Planner: Chris Neubecker 5.7. DRB17-0386 - Vail Public Library Final review of an exterior alteration (library box) Address/Legal Description: 2485 Garmisch Drive/Lot 1, Block H, Vail Das Schone Filing 2 Applicant: Vail Public Library Planner: Chris Neubecker October 3, 2017 - Page 86 of 11 5.8. DRB17-0393 - Holiday House Final review of an exterior alteration (re -waterproofing) Address/Legal Description: 9 Vail Road / Lot B, Vail Village Filing 2 Applicant: Holiday House, represented by R.A. Nelson Planner: Chris Neubecker 5.9. DRB17-0395 - Hokin Residence Final review of an addition Address/Legal Description: 174 Gore Creek Drive Unit 357 / Lot A, Block 5C, Vail Village Filing 1 Applicant: William Hokin, represented by Martin Manley Architects Planner: Jonathan Spence 5.10. DRB17-0397 - Austria Haus Final review of an exterior alteration (fireplace vent) Address/Legal Description: 242 East Meadow Drive / Tract C, Block 5E, Vail Village Filing 1 Applicant: Austria Haus, represented by ACDF Corporation Planner: Matt Panfil 5.11. DRB17-0398 - Sudow Residence Final review of an exterior alteration (window) Address/Legal Description: 4255 Columbine Way Unit 16 / Lot 20, Bighorn Subdivision Applicant: Elyse Howard Planner: Matt Panfil 5.12. DRB17-0399 - Antlers Condominiums Final review of an exterior alteration (landscaping) Address/Legal Description: 680 Lionshead Place / Lot 3, Vail Lionshead Filing 3 Applicant: Antlers Condominiums, represented by Neils Lunceford Planner: Matt Panfil 5.13. DRB17-0402 - High Pines LLC Final review of an exterior alteration (landscaping) Address/Legal Description: 758 Potato Patch Drive Unit A / Lot 5, Block 2, Vail Potato Patch Filing 1 Applicant: High Pines LLC, represented by Back Bowls Construction Planner: Matt Panfil 5.14. DRB17-0403 - Williams Family Trust Final review of an exterior alteration (landscaping) Address/Legal Description: 302 Mill Creek Circle / Lot 7, Block 1, Vail Village Filing 1 Applicant: Williams Family Trust II, represented by Old Growth Tree Service Planner: Jonathan Spence 5.15. DRB17-0405 - Doubletree Hotel Final review of a change to approved plans (south entrance vestibule/ski storage) Address/Legal Description: 2211 North Frontage Road West / Lot 1, Vail Das Schone Filing 3 Applicant: Widewaters Group, represented by Baskervill Architects Planner: Chris Neubecker October 3, 2017 - Page 87 of 11 5.16. DRB17-0407 - Malone Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 86 Forest Road / Lot 2, Block 7, Vail Village Filing 1/Raether Minor Subdivision Applicant: Steven Kirchner Planner: Jonathan Spence 5.17. DRB17-0408 - Northridge Condominiums Final review of an exterior alteration (repaint) Address/Legal Description: 2437/2439/2447 Chamonix Lane/Lots 23/24/25, Block A, Vail Das Schone Filing 1 Applicant: Northridge Condominiums, represented by Mountain Valley Property Management Planner: Jonathan Spence 5.18. DRB17-0410 - Eagle River Water & Sanitation District Final review of an exterior alteration (water tank clean/repair/paint) Address/Legal Description: 2734 Snowberry Drive / Lot 14, Block 9, Vail Intermountain Development Subdivision Applicant: Eagle River Water & Sanitation District Planner: Jonathan Spence 5.19. DRB17-0412 - Chamonix Chalets Homeowners Association Final review of an exterior alteration (Landscaping) Address/Legal Description: 2489 Chamonix Lane/Lots 20 & 21, Block C, Vail Das Schone Filing 1 Applicant: Chamonix Chalets Homeowners Association, represented by Vail Valley Tree Service Planner: Chris Neubecker 5.20. DRB17-0413 - Galvin Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 303 Gore Creek Drive Unit 12 / Lot 12, Block 5, Vail Village Filing 1 Applicant: Michael Galvin, represented by SRE Building Associates Planner: Jonathan Spence 5.21. DRB17-0414 - East Lionshead Circle Sidewalk Final review of an exterior alteration (sidewalk) Address/Legal Description: East Lionshead Circle/Block 1, Vail Lionshead Filing 1 Applicant: Town of Vail, represented by Chad Salli Planner: Jonathan Spence The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970- 479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. October 3, 2017 - Page 88 of 11 1�� PLANNING AND ENVIRONMENTAL COMMISSION TOWN OF VAIL # September 25, 2017, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Present: Pam Hopkins, Ludwig Kurz, John -Ryan Lockman, John Rediker, and Brian Stockmar, Brian Gillette Absent: Karen Perez 2. Main Agenda 3. Staff requests that the report out to the Planning and Environmental Commission be tabled to December 11, 2017 to address design considerations. A report to the Planning and Environmental Commission on the Administrator's approval of an amendment to an existing Conditional Use Permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for a steel - frame tensile fabric shelter at the softball fields spectator plaza area, located at 580 South Frontage Road East (Ford Park)/Unplatted, and setting forth details in regard thereto. (PEC17- 0032) Applicant: Town of Vail Planner: Jonathan Spence Motion: Table to December 11, 2017 First: Kurz Second: Stockmar Vote: 5-0-0 4. A request for a recommendation to the Vail Town Council of an application establishing Special Development District No. 42 (Vail Mountain View Residences), pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a mixed use building consisting of 12 dwelling units with 15 attached accommodation units (lock -offs), 19 accommodation units and 10 employee housing units, and related uses and improvements, located at 430 and 434 South Frontage Road (Vail Mountain View Residences on Gore Creek)/ Lot 1, Vail Village Filing 5, formerly known as part of Lot 1, a Resubdivision of Tract D, Vail Village Filing 5, and setting forth details in regard thereto. (PEC17-0006) Applicant: Lunar Vail LLC, represented by Mauriello Planning Group Planner: Jonathan Spence Motion: Table to October 9, 2017 First: Stockmar Second: Kurz Vote: 6-0-0 5. A request for review of a final plat, pursuant to Title 13 Chapter 4, Minor Subdivisions, Vail Town Code, to allow for a subdivision of a parcel of land located at 3700 North Frontage Road East/Unplatted, and setting forth details in regard thereto. (PEC17-0041) Applicant: Mauriello Planning Group Planner: Chris Neubecker Motion: Approve with Condition(s) First: Stockmar Second: Kurz Vote: Stfblicbr 3, 2017 - Page 89 of 11 (Rediker opposed) Conditions of Approval: 1. Approval of this plat shall expire on December 29, 2017, unless the final plat is recorded with the Eagle County Clerk and Recorder. 2. This subdivision approval shall be contingent upon the applicant receiving approval of the pending rezoning of the property for the Housing (H) district on the western 5.4 acres of the property, and the Natural Area Preservation (NAP) district on the eastern 17.9 acres of the property. Planner Neubecker introduced the project. Neubecker spoke to the related rezoning application. Neubecker spoke to the applicable criteria for approval and the staff's recommendation. Kurz- Has the town attorney reviewed the application? Neubecker-No, but it has been reviewed by staff including the Town's Engineer Stockmar- Has anything changed related to the rezoning? Neubecker-No Rediker-What is the status of the rezoning and are they interdependent? Stockmar - Asked if the applicant would be OK with a contingency that the subdivision does not go into effect unless the Town Council approves the associated rezoning application. Mauriello indicated "yes". Mauriello, representing the applicant, provided a short PowerPoint and referenced that the criteria for approval is very similar to the rezoning. Public Comment - None Stockmar-1St step in a complex project. Supports the process. Gillette -Agrees with staff Hopkins -agrees with staff Kurz -Agrees with staff Lockman -Agrees with staff Rediker-Agrees with staff but has reservations about the applicability of the criteria at this stage in the process when the project and future development plan is unclear. Would like Town Council to address this. We should not have to make a decision without knowing what will be built here. 6. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-2-2, Definitions of Words and Terms, Vail Town Code, to amend and clarify the definitions of Commercial Ski Storage, Ski Club, First Floor or Street Level, and Basement or Garden Level; to create a new definition for Ski Storage Lockers; to amend Section 12-14-21 Outdoor Display of Goods concerning ski racks, and setting forth details in regard thereto. (PEC17-0042) Applicant: Town of Vail Planner: Chris Neubecker October 3, 2017 - Page 90 of 11 Motion: Table to October 9, 2017 First: Gillette Second: Hopkins Vote: 6-0-0 Planner Neubecker brought the commission up to speed on status of the project and some of the challenges between the regulations and guest expectations. Neubecker spoke to proposed language and questions where feedback from the PEC and the Town Council would be helpful. He spoke in general to these remaining questions. Commissioners Rediker and Gillette offered ideas on how to proceed. Neubecker discussed how we ended up where we are. Gillette asked about the genesis of the apparent problems. Rediker spoke to his understanding of the original regulations and horizontal zoning. He asked about the intersection of the definitions and operating characteristics. Neubecker used the Four Seasons operation on Wall Street to illustrate the challenges with the existing language. Stockmar spoke to a need for a clear understanding of the problem. Gillette asked for a clarification on what is occurring at the Four Seasons. Neubecker explained the different levels of the structure used by the Four Seasons. Rediker returned the discussion to the 5 questions included in the staff memorandum. Rediker spoke to the question of pedestrian easements. Neubecker spoke to the situation arising from pedestrian easements, and how many properties in the commercial core areas are surrounded by easements. Rediker spoke to his feeling that any encroachment into the easement is an impediment and that long term encroachments can be problematic. Kurz spoke to conflicting interests and overarching goals including safety, respecting business investments and aesthetics; he feels that wholesale changes are not warranted. Rediker spoke to the definitions discussion in the staff memo. A brief discussion concerning what is and is not taxed in relation to ski stores and ski storage. Hopkins asked for further clarifications regarding the Four Seasons building. Lockman asked about what other communities are doing. Neubecker spoke to other resort communities including Aspen and Breckenridge. Rediker asked about how ski shops and ski stores are related to this. Neubecker pointed to the challenges associated with the current regulations and ski store operations. Public Comment October 3, 2017 - Page 91 of 11 Mike Brumbaugh, Venture Sports (Base Camp) -Spoke to the Four Seasons operation, the basement situation and the easement situation. What is legal and what is not illegal? Rediker asked how the current regulations impact his operation. Mike Brumbaugh spoke to what their operation is and the gray areas. Tom Higgins, American Ski Exchange - Very difficult. Everyone has self -interests on the task force. Want more bars and not more private clubs. Need to be concerned with vitality. This issue is getting more complicated, not less. We have a short season. Is ski storage a service or an amenity? Changing the rules penalizes those that have played by the rules. Rediker asked Tom Higgins to describe his operation. Tom Higgins described his business operation. Marco Valenti, Vail Resorts Retail - Spoke to the evolution of the discussions within the task force. Spoke to mobile ski storage as opposed to ski clubs. Felt that certain retail aspects are outside the purview of the task force. Spoke to guest expectations. Rediker asked which ski clubs Vail Resorts operates. Marco Valenti spoke to the clubs and their operations. Supports adding clarity. Concerned about easements and its affects on business operations. Zach Meyers, General Manager of the Arrabelle, spoke to the Arrabelle operation and how it was designed with the regulations in mind. Sean Filiault, Pepi's Sports - Spoke about his operation. Was not a part of the task force (out of town). Does not support wheeling lots of racks out onto the street. Brent Martin, Four Seasons - Discussed the model that they run. Reminded the task force and the PEC that they are not competing with each other, but with other destination resorts (i.e. Jackson Hole). Spoke to the need for a location closer to the hill which was what started the partnership with the Gorsuch. He described what occurs on what level of the "Hong Kong" building on Wall Street. Does not see why ski clubs on the second floor are a problem; they drive more traffic than office. Spoke to the ski rack issue. Jeff Evans, Christie Sports - Spoke to the changes in the economics of the ski industry. Greatest growth will be with rentals. Rediker asked about storage of skis. Evans spoke about the 60 racks that store the rental skis. Neubecker spoke to pedestrian easements in the vicinity of Christie Sports. Tommy Neyens, Ski Valet in Lionshead - Greatest concern is equity. Would like to keep things the way they are. No ski clubs on the second floor. Has concerns about ski storage on the first floor. Supports horizontal zoning. Outdoor storage on private property is OK. Hours may be too generous. Commissioner Lockman- Still confused. Clarity? Operations all over the place. What has been proposed will not necessarily help. Does not see the answers. Can some October 3, 2017 - Page 92 of 11 of these issues be handled on a case by case basis? Commissioner Hopkins- Understands the complexity of the issue. Sees it as old school vs. new services. Understands the concerns with black holes (spaces that are not used in summer) and ski clubs. Not ready to take action. Commissioner Kurz- Not ready to act. Recognizes lack of agreement and feels that pressure to act may result in more unintended consequences. Commissioner Gillette- More than one issue. Bulk ski storage vs. skis for sale. How many ski racks to we want to see? Bulk Ski Storage may be different than ski clubs. Commissioner Stockmar- Understands the problem better, but not fully. Issues about commercial vibrancy are present. Concern with just being a storage area. Have not reached an answer. It's more than about ski storage. This is the tip of the iceberg concerning vitality. Commissioner Rediker-Appreciated the public's input. Horizontal zoning still valid and important. What is ski storage? Maybe looking at what a rental shop does. Impractical for ski rental shops to store skis in the basement. Don't want rental shops to be fronts for hotels. Concerned with 2nd floor ski clubs. Spoke to pedestrian easements. Not sure what the answer is. Case by case analysis of easements may be necessary. 7. Approval of Minutes September 11, 2017 PEC Meeting Results Motion: Approve First: Kurz (Gillette Abstained) 8. Adjournment Second: Stockmar Vote: 5-0-1 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department October 3, 2017 - Page 93 of 11 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Future Council Meeting Agenda Topics ATTACHMENTS: Description Memo Future Agenda Topics TOWN Of 9 October 3, 2017 - Page 94 of 11 TOWN OF VAIIL. Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: October 3, 2017 Subject: Proposed agenda topics for future meeting agendas I. SUMMARY The listing below reflects proposed topics to b scheduled at future Town Council meetings and is informational only. Dates and topics are subject to change. Proposed Date Subject to Change Other Meetings 1-70 Underpass Project Completion Ribbon Cutting Celebration @ noon 13 -Oct Oct 17 Regular Meeting VLMD Meeting : Resolution for 2018 VLMD Budget Afternoon VRA Meeting : Resolution for 2018 Budget Afternoon ECO Services Update & Transit Development Plan Project Update Afternoon Vail Trailblazer Award Nomination Invitation (Nov 1 through Dec 15) Afternoon TOV Resolution for 2018 VLMD Budget Evening 2018 Budget Ordinance, Second Reading Evening Commercial Ski Storage Legislation Evening Short Term Rental Legislation Evening Open Burning Legislation Evening Nov 7 Election Day & Regular Meeting CSE Funding Proposals Evening Mountain View Development Agreement Evening Res. Adopting Transportation Impact Fee Schedule Evening Mill Levy Certification Ordinance, First Reading Evening Nov 21 Regular Meeting Organizational meeting for new town council - swear in new members & select Afternoon Mayor & Mayor Pro Tem Town Council Orientation Afternoon Evening Meeting to begin at 6 pm Evening Dec 5 Regular Meeting VLMDAC Interviews & Appointments Afternoon Mill Levy Certification Ordinance, Second Reading Evening Third Supplemental Budget Ordinance, First Reading Evening Dec 19 Regular Meeting CSE Interviews & Appointments Third Supplemental Budget Ordinance, Second Reading Afternoon Evening October 3, 2017 - Page 95 of 11 TOWN Of9 VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: 1-70 Vail Underpass Ribbon Cutting Ceremony & Celebration on Oct 13 ATTACHMENTS: Description 1-70 Invitation October 3, 2017 - Page 96 of 11 Email not displaying correctly? View it in your browser. SAVE THE DATE FRIDAY, OCTOBER 13 1 12 NOON I-70 Vail Underpass \t\\\1tit\\\11►/////!////////// Please join us at the 1-70 Vail Underpass Ribbon Cutting Ceremony & Celebration Shuttle Service to the Event Beginning at 11:30 a.m., shuttle buses will loop from Lionshead parking structure and Donovan Park parking lot to the underpass event site Bikes and Pedestrians to the Event Meet at the underpass Signs and traffic control will guide you to the event site refreshments 1 underpass and art acknowledgements R.S.V.P. by October 6 to Suzanne Silverthorn at ssilverthornvailgov.com TOWN OF VAIL Town of Vail 75 S. Frontage Road, Vail, CO 81657 (970) 479-2100 October 3, 2017 - Page 97 of 11 VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: August 2017 Sales Tax Report ATTACHMENTS: Description August 2017 Sales Tax Report TOWN Of UAJL October 3, 2017 - Page 98 of 11 MEMORANDUM September 27, 2017 To: Vail Town Council Kathleen Halloran From: Johannah Richards Re: August 2017 Sales Tax Vail will collect an estimated $27,350 in additional August sales tax to bring collections up to $1,783,474. August will be down 3.6% or $66,341 from August 2016 and down 5.9% or $112,827 from budget. Current year to date sales tax collections are down 1.5% or $281,355 from 2016 and down 0.4% or $75,145 from budget. October 3, 2017 - Page 99 of 11 Month 2006 2007 2008 2009 2010 2011 Town of Vail Sales Tax Worksheet Estimate 8/31/2017 2012 2013 2014 2015 2016 Budget 2017 Collections Budget Variance % Change from 2016 % Change from Budget January 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,696,798 3,738,824 3,711,004 3,722,242 11,238 -0.44% 0.30% February 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,477,419 3,593,947 3,746,055 3,677,917 3,690,319 12,402 -1.49% 0.34% March 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,788,185 4,053,961 4,225,921 3,619,002 3,637,829 18,827 -13.92% 0.52% April 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,186 1,280,641 1,370,929 1,089,749 1,288,533 1,384,809 96,276 27.08% 7.47% May 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 584,454 654,462 670,927 652,696 (18,231) -0.27% -2.72% June 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,242,400 1,318,092 1,351,149 1,382,377 31,228 4.88% 2.31% July 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,829,102 1,937,989 2,053,773 2,105,358 2,141,590 36,232 4.28% 1.72% August 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,674,813 1,702,579 1,849,815 1,896,301 1,783,474 (112,827) -3.59% -5.95% Total 12,823,895 13,746,553 14,762,293 12,372,704 12,655,490 14,094,975 14,624,141 15,880,926 17,294,381 18,183,057 18,676,691 18,320,191 18,395,336 75,145 -1.51% 0.41% September 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,240,277 1,349,929 1,383,919 October 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 835,649 906,385 931,126 November 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 997,100 989,320 996,463 December 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,818,096 3,885,849 3,840,919 3,903,301 Total 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 25,141,932 25,763,244 25,535,000 October 3, 2017 - Page 100 of 119 VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: July 2017 Vail Business Review ATTACHMENTS: Description July 2017 Vail Business Review TOWN Of UAJL October 3, 2017 - Page 101 of 1 TOWN OF VAIL 75 South Frontage Road West Vail, Colorado 81657 vailgov.com Vail Business Review July 2017 September 27, 2017 Finance Department 970.479.2100 970.479.2248 fax The Vail Business Review breaks down the four percent sales tax collected for the month of July 2017. Overall July sales tax increased 4.3% with retail decreasing 1.2%, lodging increased 16.7%, food and beverage increased 2%, and utilities/other decreased by 10.8%. Excluding the out of town category; sales tax for the month of July was up 8.1%. Electronic filing and payment of Vail sales tax is now an option. Please visit www.vailgov.com/epay Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Kathleen Halloran at (970) 479-2116. Sincerely, Johannah Richards Sales Tax Administrator October 3, 2017 - Page 102 of 1 July TOWN OF VAIL BUSINESS REVIEW TOM OF VAIL- Sales Tax Newsletter July 2017 Sales Tax July 2016 Collections July 2017 Collections July Change VAIL VILLAGE Retail Lodging F&B Other Total LIONSHEAD Retail Lodging F&B Other 326,769 317,103 433,752 17,762 1,095,386 93,176 194,194 121,064 3,308 369,328 427,608 445,374 4,733 1,247,043 90,006 200,022 122,142 6,365 13.02 34.85 % 2.68 % -73.35 % 13.85 % -3.40 % 3.00 % 0.89 % 92.40 Total 411,742 418,536 1.65 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 176,402 181,944 3.14 % Lodging 62,509 43,384 -30.60 % F & B 48,901 48,708 -0.40 % Other 8,055 9,549 18.54 Total 295,867 283,584 -4.15 % OUT OF TOWN Retail 131,869 77,985 -40.86 % Lodging 14,852 16,006 7.77 % F & B 1,796 1,462 -18.62 % Utilities & Other 102,690 96,976 -5.56 % Total 251,207 192,428 -23.40 % 9/27/2017 9:56:36 AM emGovPower Page 1 of 2 October 3, 2017 - Page 103 of 1 July TOWN OFTOWN OF VAIL BUSINESS REVIEW VAIL Sales Tax Newsletter July 2017 Sales Tax TOTAL July 2016 Collections July 2017 Collections July Change Retail 728,216 719,262 -1.23 % Lodging And Property Mgmt 588,657 687,020 16.71 Food and Beverage 605,513 617,686 2.01 Other 131,816 117,623 -10.77 % Total 2,054,202 2,141,590 RETAIL SUMMARY 4.25 % July July July 2016 2017 yo Collections Collections Change RETAIL -FOOD 157,797 161,152 2.13 RETAIL -LIQUOR 53,801 53,515 -0.53 % RETAIL -APPAREL 184,734 190,660 3.21 RETAIL -SPORT 112,884 128,414 13.76 RETAIL -JEWELRY 28,624 37,955 32.60 RETAIL -GIFT 7,995 6,844 -14.39 % RETAIL -GALLERY 6,730 5,249 -22.00 % RETAIL -OTHER 175,617 135,472 -22.86 % RETAIL -HOME OCCUPATION 36 0 -100.00 % Total 728,216 719,262 -1.23 % 9/27/2017 9:56:36 AM emGovPowe r Page 2 of 2 October 3, 2017 - Page 104 of 1 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA Meeting Results ATTACHMENTS: Description VLHA Meeting Results August 22, 2017 VLHA Special Meeting Results August 30, 2017 VLHA Special Meeting Results September 5, 2017 TOWN Of9 October 3, 2017 - Page 105 of 1 TOWN OFD Vail Local Housing Authority Meeting Results Tuesday, August 22, 2017 3:00 PM — 5:00 PM Community Development Large Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS PRESENT Steve Lindstrom Mary McDougall Francisco Meza Staff George Ruther Lynne Campbell MEMBERS ABSENT James Wilkins Molly Murphy A quorum being present Lindstrom called the meeting to order at 3:10PM. The Board reviewed and approved the meeting results from August 8, 2017. Motion: Meza Second: McDougall Vote: 3-0 The Board reviewed and approved the meeting results from August 15, 2017 Motion: McDougall Second: Lindstrom Vote 3-0 Staff reviewed the status of the Vail InDEED website and the intent to go live in September. Some modifications to the site were requested to add the following questions to the application: what's the amount of the mortgage remaining, what is your current market value, how did you determine your value? The Board received an update on the PEC August 14, 2017 meeting results regarding the Commercial Linkage Employee Generation and Mitigation Rates. PEC did not provide a decision at the August 14th meeting and staff will be taking the item back on August 28 with additional information addressing the Commissioner's concerns. Ruther explained the Comprehensive Open Lands Plan have been pushed back until October Town Council session. The Board discussed options for housing if the public doesn't want to expand the Town boundaries or hillside building then the Town needs to review increasing density to allow for housing. The Board wants to ensure their voice is heard and will provide a Page 1 October 3, 2017 - Page 106 of 1 recommended housing policy statement. Staff will provide an updated Open Lands Plan schedule to the Board. McDougall made a motion to enter executive session per C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Solar Vail Redevelopment located at 501 North Frontage Road West, Vail, Colorado and to review Vail InDEED application located at 1136 Sandstone Drive Unit A107, Vail, Colorado. Motion: McDougall Second: Meza Vote: 3-0 Meza motioned to close the executive session and reopen the regular meeting. Motion: McDougall Second: Meza Vote: 3-0 McDougall motioned to adjourn the meeting. Motion: McDougall Second: Meza Adjournment at 5:00 PM Next Meeting — September 12, 2017 Vote: 3-0 Future Agenda Items: • Bi Annual VLHA Report • Revision 1999 Employee Housing Guidelines, Lottery Process • ToV GIS Online Map Training Page 2 October 3, 2017 - Page 107 of 1 TOWN OFD Vail Local Housing Authority Special Meeting Results Wednesday August 30, 2017 2:00 PM — 3:00 PM Community Development Large Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS PRESENT Steve Lindstrom Mary McDougall Mollie Murphy Morales Francisco Meza Staff George Ruther Lynne Campbell MEMBERS ABSENT James Wilkins Lindstrom called the meeting to order at 2:00 PM as a quorum was present. McDougall motioned to enter an executive session per C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Solar Vail Redevelopment Proposal. Motion: McDougall Second: Meza Vote: 4-0 McDougall motioned to close the executive session and reopen the public meeting. Motion: McDougall Second: Morales (Murphy) Vote: 4-0 Meeting adjourned at 3:20PM. Motion: McDougall Second: Meza Vote: 4-0 Next Special Meeting — September 5, 2017 Next Regular Meeting — September 12, 2017 Future Agenda Items: • Vail Resorts Employee East Vail Housing Proposal • Comprehensive Open Lands Plan Housing Policy Statement Revision • 1999 Employee Housing Guidelines, Lottery Process October 3, 2017 - Page 108 of 1 • ToV GIS Online Map Training • Bi Annual VLHA Report October 3, 2017 - Page 109 of 1 TOWN OFD MEMBERS PRESENT Steve Lindstrom James Wilkins Molly Morales Mary McDougall Francisco Meza Staff Lynne Campbell George Ruther Vail Local Housing Authority Special Meeting Results Tuesday, September 5, 2017 4:00 PM — 5:00 PM Community Development Large Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS ABSENT A quorum being present James Wilkins called the meeting to order. 1. Mauriello Planning Group reviewed Vail Resort's Employee East Vail Housing Proposal to be presented at the September 11, 2017 Planning and Environmental Commission. Vail Resort's representative, Kristin Williams, addressed the Board's site questions. The Board is in favor of the proposed rezoning. Wilkins motioned to adjourn the meeting at 5:15PM. Motion: Wilkins Second: McDougall Next Meeting — September 12, 2017 Vote: 4-0 (Morales departed prior to vote) Future Agenda Items: • Comprehensive Open Lands Plan Housing Policy Statement Revision • 1999 Employee Housing Guidelines, Lottery Process • ToV GIS Online Map Training • Bi Annual VLHA Report Page 1 October 3, 2017 - Page 110 of 1 VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Fall 2017 Stream Tract Tree Removal Project Update ATTACHMENTS: Description Memo Stream Tract Tree Update TOWN Of 9 October 3, 2017 - Page 111 of 1 TOWN OFD } Memorandum To: Vail Town Council From: Gregg Barrie, Senior Landscape Architect Paul Cada, Wildfire Program Administrator Date: October 3, 2017 Subject: Fall of 2017 Stream Tract Tree Removal Project Update I. PURPOSE The purpose of this item is to update the Town Council on the Fall of 2017 Stream Tract Tree Removal project for managing the dead and dying spruce population along the town -owned stream tract. This is work that was started in the spring of this year and follows the Stream Tract Forest ManagementPlan. II. BACKGROUND In early September, staff provided an update to the Council regarding proposed tree removals. At that time, staff was estimating the removal of between 60 and 100 dead and "brood" trees in the stream tract. Several council members commented that leaving trees that were not deemed a hazard would be acceptable. With this mind, staff reevaluated the dead and dying trees and has reduced the recommended removals to twenty-eight (28) trees for the Fall 2017 removal project. III. COST AND PROJECT TIMING Staff received two qualified bids for the work ranging between $22,500 and $25,000. With the reduce removal quantity, the project can be funded with existing tree maintenance and park maintenance funds and should not require a supplemental budget appropriation in December. The work is scheduled to occur between October 9th and 20th and will take care of the majority of the remaining hazard removals in the stream tract. In subsequent years, this work should become more of a maintenance project than a large removal project. IV. ACTION REQUESTED BY COUNCIL No action is required for this project to proceed, however comments are welcome. October 3, 2017 - Page 112 of 1 VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Revenue Update ATTACHMENTS: Description Sept Revenue Updates TOWN Of UAJL October 3, 2017 - Page 113 of 1 TOWN OF VAIL REVENUE UPDATE October 3, 2017 Sales Tax Upon receipt of all sales tax returns, August collections are estimated to be $2,783,474 down 3.6% from last year and down 5.9% compared to budget. Year to date collections of $18,395,336 are down 1.5% from prior year and down 0.4% from budget. Inflation as measured by the consumer price index was up 1.9% for August. Real Estate Transfer Tax (RETT) RETT collections through September 26 total $4,751,048 up 22.2% from this time last year. The annual 2017 RETT budget totals $5.85 million. Construction Use Tax Use Tax collections through September 26 total $1,220,047 down 21.1% compared to collections of $1,546,430 from this time last year. The annual budget totals $1,545,000. Summary Across all funds, year-to-date total revenue of $45.4 million is up 2.3% from the amended budget and down 1.5% from prior year. Variances from prior year are the result of decreases in sales tax and construction fees. 1 October 3, 2017 - Page 114 of 1 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Review dates for Japan Sisterhood City Exploration Visit PRESENTER(S): Patty McKenny, Town Clerk ATTACHMENTS: Description Memo Japan Visit TOWN Of9 October 3, 2017 - Page 115 of 1 TOWN OF VAIL' Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: October 3, 2017 Subject: Sisterhood Exploration Visit 2018: Preferred dates for visit to Japan, Yamanouchi Town and Nagano Prefecture I. SUMMARY Souichi Nakamura, the representative appointed by Governor Shuichi Abe, Governor of Nagano and Mayor Takefushi, Yamanouchi-machi, Japan, has been working with town staff on travel arrangements for a Vail delegation to engage in an exploration visit for a sisterhood relationship. Mr. Nakamura has informed us that the preferred visit dates of the Japanese officials would be January 20 through January 26. Staff would like feedback about the preferred dates in order to confirm with Mr. Nakamura what will work best for Town of Vail. Proposed 2018 Dates Please see three date options below presented by the Japan delegation: 1. Jan 17 — 23 (Wed. through Tuesday) 2. Jan 19 — 25 (Friday through Thursday) 3. Jan 20 — 26 (Saturday through Friday) — preferred dates by Japan Please note several meetings around this January timeframe include: • the second council meeting is January 16 • CAST meets on Jan 18 and 19 • there are five Tuesdays in January which helps create a longer window between council meetings JANUARY 2018 SURD. WIDVDAV TUESDAY WEONESDAV THURSDAY FRIDAY SAR6OAY 1 2 3 4 5 6 7 6 9 10 11 12 13 14 15 16 17 18 19 29 21 22 23 24 25 28 27 28 29 30 31 At this time, there may also be some discussion about "who" might like to be part of the Vail delegation; a final decision would occur after November 7. The 2018 budget currently includes travel for six people. Previous Vail delegations for sisterhood exploration visits have included town council members, staff, and community members and/or board members. The "objectives" of the sisterhood relationship may help in determining "who" might become part of the delegation. Visiting delegates may be those people who are able to provide dialogue on October 3, 2017 - Page 116 of 1 the focus areas; Japan exchange programming focus areas are proposed to include mountain tourism, transportation, and environmental sustainability. The planning details for business meetings continue to be reviewed by town staff and Japanese officials and will be approved by town council once it is finalized. The proposed travel itinerary is below and may be adjusted based on need. Proposed Travel Itinerary Day 1 & 2 Travel Jan 20 & 21 Days Day 3 Jan 22 Day 4 Jan 23 Day 5 Jan 24 Day 6 Jan 25 Day 7 Jan 26 Town of Vail Touring Activities Touring Activities And Business Meeting Ski Day Touring and Business Meeting Travel Day (schedule is subject to change) 1. Vail to Denver 2. Denver to Tokyo 1. Imperial Palace — Chiyoda, Tokyo 2. Matsumoto Castle — Matsumoto City 3. Travel to Yamonouchi 1. Jigokudani Wild Snow Monkey Park 2. Welcoming Ceremony 3. Business Meeting with Municipal Japanese Officials — Municipal Building (Governor will attend) 4. Welcome Dinner 1. Ski at Shiga Kogen: Yakebitaiyama & Higashi-tateyama Resorts 1. Zenkoji Temple 2. Business meeting with Nagano Prefecture Governor and government officials 1. Nagano to Tokyo 2. Tokyo to Denver 3. Denver to Vail Spend night in Tokyo Spend night in Yamanouchi Spend night in Yamanouchi Spend night at Ski area Spend night in Nagano or Tokyo Page 2 October 3, 2017 - Page 117 of 1 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, Regarding possible property acquisition and the Vail App. PRESENTER(S): Matt Mire, Town Attorney October 3, 2017 - Page 118 of 1 VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess at 4:00 p.m. TOWN Of UAJL October 3, 2017 - Page 119 of 1