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2017-10-17 Agenda and Supporting Documentation Town Council Afternoon Meeting
VAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 2:30 PM, October 17, 2017 TOM Of UAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. DRB / PEC Update 1.1. DRB / PEC Update 10 min. Presenter(s): Chris Neubecker, Planning Manager 2. Presentations / Discussion 2.1. ECO Services and Transit Development Plan Project Update 60 min. Presenter(s): Geoff Slater-Nelson\Nygaard, Gretchen J ohnson- Nelson\Nygaard, Chris Lubbers, ECO Transit Action Requested of Council: Discussion and input only. Background: There will be a brief update on ECO services for the region and a review and discussion of the Transit Development Plan. The plan will take a detailed look at the county's existing bus services and will provide recommendations for improving service. Website link:http://eaglecountytransit.com/about/ 3. Information Update 3.1. Al PP Meeting minutes 3.2. Trailblazer Award Nominations Update 3.3. Construction Update - Hotel Talisa, Doubletree Hotel 3.4. 2nd Quarter Investment Report 3.5. VLHA Meeting Results 3.6. VEAC Minutes, October 10, 2017 4. Matters from Mayor, Council and Committee Reports 5. Executive Session 5.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to 15 min. discuss the purchase, acquisition, lease, transfer, or sale of property October 17, 2017 - Page 1 of 60 interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: acquisition of possible real property Presenter(s): Matt Mire, Town Attorney 6. Recess 6.1. Recess at 4:00 p.m. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. October 17, 2017 - Page 2 of 60 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description October 4, 2017 DRB Meeting Results October 9, PEC Meeting Results TIMM OF9 October 17, 2017 - Page 3 of 60 Toww Of 19 DESIGN REVIEW BOARD October 4, 2017, 3:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 2. Project Orientation Site Visits - 2014 West Gore Creek Drive Unit — Proctor Residence 292 East Meadow Drive — Mountain Haus 3. Main Agenda 3.1. DRB17-0381 - Red Sandstone Elementary School Final review of new construction Address/Legal Description: 551 North Frontage Road West/Lot 8, Block 2, Vail Potato Patch Filing 1 Applicant: Eagle County School District & Town of Vail, represented by TAB Architects Planner: Matt Panfil ACTION: Approve MOTION: Kjesbo SECOND: Cahill VOTE: 4-1-0 (Pierce Opposed) 3.2. DRB17-0392 - Proctor Residence Final review of an addition Address/Legal Description: 2014 West Gore Creek Drive Unit 5 / Lots 41- 43, Vail Valley West Filing 2 Applicant: Holly Proctor, represented by Martin Manley Architects Planner: Chris Neubecker ACTION: Table to October 18, 2017 MOTION: Kjesbo SECOND: Cahill VOTE: 5-0-0 3.3. DRB17-0404 - Uya-Uya Holdings LTD Final review of an exterior alteration (skylights) Address/Legal Description: 22 West Meadow Drive Unit 355 / Lot H, Vail Village Filing 2 Applicant: Uya-Uya Holdings LTD, represented by S3 Architectural Group LLC Planner: Chris Neubecker ACTION: Approve MOTION: Kjesbo SECOND: Cahill VOTE: 5-0-0 3.4. DRB17-0406 - Mountain Haus Final review of an exterior alteration (mechanical screen) Address/Legal Description: 292 East Meadow Drive / Tract B, Vail Village Filing 1 Applicant: Mountain Haus Homeowner's Association, represented by KH Webb Architects Planner: Chris Neubecker ACTION: Table to October 18, 2017 MOTION: Kjesbo SECOND: Cahill VOTE: 5-0-0 3.5. DRB17-0452 - Vail Valley Medical Center East Wing October 17, 2017 - Page 4 of 60 Conceptual review of new construction Address/Legal Description: 180 South Frontage Road West/Block E & F, Vail Village Filing 2 Applicant: Vail Health (Vail Valley Medical Center), represented by Braun Associates, Inc. Planner: Jonathan Spence ACTION: N/A 4. Staff Approvals 4.1. DRB17-0360 - Logan Residence Final review of an exterior alteration (deck) Address/Legal Description: 815 Potato Patch Drive / Lot 2, Block 1, Vail Potato Patch Filing 1 Applicant: Kent Logan, represented by Pierce Architects Planner: Matt Panfil 4.2. DRB17-0383 - McKinley Residence Final review of an exterior alteration (deck) Address/Legal Description: 1514 Buffehr Creek Road Unit C32 / Parcel A, Lion's Ridge Subdivision Filing 2 Applicant: Charles & Joshua McKinley, represented by Pamela Hopkins Planner: Matt Panfil 4.3. DRB17-0391 - Evergreen Lodge Final review of an exterior alteration (parking lot striping) Address/Legal Description: 250 South Frontage Road West/Lot 2, Block 1, Vail Lionshead Filing 1 Applicant: HTC Member LLC (Evergreen Lodge), represented by Mauriello Planning Group Planner: Jonathan Spence 4.4. DRB17-0400 - Tivoli Lodge Final review of an exterior alteration (hot tub) Address/Legal Description: 386 Hanson Ranch Road / Lot E, Block 2, Vail Village Filing 5 Applicant: Lazier Tivoli LLC, represented by Maximum Comfort Pool & Spa Inc. Planner: Jonathan Spence 4.5. DRB17-0409 - Vail Spa Condominiums Final review of an exterior alteration (tennis court) Address/Legal Description: 710 West Lionshead Circle / Lot 1, Block 2, Vail Lionshead Filing 3 Applicant: Vail Spa Condominiums, represented by KH Webb Architects Planner: Chris Neubecker 4.6. DRB17-0415 - Vail Racquet Club Final review of an exterior alteration (sign) Address/Legal Description: 4770 Bighorn Road/Unplatted Applicant: Vail Racquet Club Planner: Jonathan Spence 4.7. DRB17-0416 - Sinclair Residence Final review of an exterior alteration (deck/patio) Address/Legal Description: 1956 West Gore Creek Drive/Lot 45, Vail Village West Filing 2 Applicant: Brian & Hollie Sinclair, represented by Gies Architects Planner: Chris Neubecker October 17, 2017 - Page 5 of 60 4.8. DRB17-0417 - Millers Lionshead LLC Final review of an exterior alteration (deck railings) Address/Legal Description: 695 Forest Road Unit B/Lot 5, Block 2, Vail Village Filing 6 Applicant: Millers' Lionshead LLC, represented by Nedbo Construction Planner: Jonathan Spence 4.9. DRB17-0418 - Aiello Residence Final review of an exterior alteration (hot tub) Address/Legal Description: 770 Potato Patch Drive/Lot 6, Block 2, Vail Potato Patch Filing 1 Applicant: Benjamin Aiello, represented by JLN Construction Planner: Jonathan Spence 4.10. DRB17-0419 - Ronck Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 4301 Glen Falls Lane/Lot 1, Forest Glen Subdivision Applicant: Catherine Ronck Planner: Jonathan Spence 4.11. DRB17-0421 - Fall Ridge Homeowners Association Final review of an exterior alteration (landscaping) Address/Legal Description: 1650 Fallridge Road/Lot 2, Sunburst Filing 3 Applicant: Fall Ridge Homeowners Association, represented by Ceres Landcare Planner: Jonathan Spence 4.12. DRB17-0422 - Eddy/Stark-Baumgartner Residence Final review of an exterior alteration (reroof) Address/Legal Description: 162 West Meadow Drive/Lot 4, Vail Village Filing 2 Applicant: Richard Eddy Partners LLC & Stark -Baumgartner Living Trust, represented by Cadillac Construction Planner: Jonathan Spence 4.13. DRB17-0423 - VVMC Professional Building Final review of an exterior alteration (landscaping) Address/Legal Description: 108 North Frontage Road West/Lot 2, Vail Village Filing 2 Applicant: Vail Valley Medical Center, represented by Davis Partnership Planner: Jonathan Spence 4.14. DRB17-0424 - Oliver Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 3977 Lupine Drive Unit A/Lot 1, Block 1, Bighorn Subdivision 1st Addition Applicant: Charles Oliver Planner: Jonathan Spence 4.15. DRB17-0425 - Lot 8 Block 7 Bighorn LLC Final review of an exterior alteration (landscaping) Address/Legal Description: 4812 Meadow Lane/Lot 8, Block 7, Bighorn Subdivision 5th Addition Applicant: Lot 8 Block 7 Bighorn LLC, represented by Vail Valley Tree Service Planner: Jonathan Spence 4.16. DRB17-0426 - Van Ness Residence October 17, 2017 - Page 6 of 60 Final review of an exterior alteration (pipe) Address/Legal Description: 4410 Columbine Drive Unit A/Lot 1, W hite River Estates Applicant: Marc Van Ness Planner: Jonathan Spence 4.17. DRB17-0431 - Vail Run Resort Final review of an exterior alteration (stairs) Address/Legal Description: 1000 Lions Ridge Loop/Lot 010 & 011, Block C, Lion's Ridge Subdivision Filing 1 Applicant: Vail Run Resort, represented by KH Webb Architects Planner: Jonathan Spence 4.18. DRB17-0434 - Gillett & Ryan Residences Final review of an exterior alteration (re -paint) Address/Legal Description: 775 Potato Patch Drive Unit E & W /Lot 19, Block 1, Vail Potato Patch Filing 1 Applicant: Scot Ryan & Foster Gillett, represented by Van Diemen Inc. Planner: Jonathan Spence 4.19. DRB17-0436 - Slifer Residence Final review of an exterior alteration (fan box) Address/Legal Description: 193 Gore Creek Drive Unit 1/Tract A, Block 5B, Vail Village Filing 1 Applicant: Rodney & Elizabeth Slifer Planner: Jonathan Spence 4.20. DRB17-0437 - Chamonix Vail Final review of a change to approved plans (roofing) Address/Legal Description: 2310 Chamonix Lane/Parcel B, Vail Das Schone Filing 1 Applicant: Town of Vail, represented by Triumph Development West LLC Planner: Jonathan Spence 4.21. DRB17-0438 - Kelton Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 1034 Homestake Circle/Lot 5, Block 6, Vail Village Filing 7 Applicant: Arthur Kelton, represented by Old Growth Tree Service Planner: Jonathan Spence 4.22. DRB17-0442 - Gonzalez Residence Final review of a change to approved plans (enclose entry) Address/Legal Description: 44 Vail Road Unit 3/Lot 9, Block 6, Vail Village Filing 1 Applicant: Alejandro Gonzalez Cimadevilla, represented by KH Webb Architects Planner: Jonathan Spence 4.23. DRB17-0447 - Oliver Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 3977 Lupine Drive Unit A/Lot 1, Block 1, Bighorn Subdivision 1st Addition Applicant: Charles Oliver Planner: Jonathan Spence 4.24. DRB17-0448 - Hilliard Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 2049 Sunburst Drive Unit A/Lot 1, Vail Valley Filing 4 October 17, 2017 - Page 7 of 60 Applicant: Landon Hilliard, represented by Ceres Landcare 4.25. DRB17-0453 - Vail Racquet Club Final review of an exterior alteration (landscaping) Address/Legal Description: 4695 Meadow Drive/Unplatted Applicant: Vail Racquet Club Owner's Association 4.26. B17-0369 - Kesavan Residence Final review of an exterior alteration (windows) Address/Legal Description: 114 W illow Road Unit 660-661/Lot 7, Block 6, Vail Village Filing 1 Applicant: Amy Kesavan, represented by Renewal by Andersen Planner: Andy Rogers The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. October 17, 2017 - Page 8 of 60 TOWN Ofe PLANNING AND ENVIRONMENTAL COMMISSION October 9, 2017, 1:00 PM Vail Town Council Chambers 75S. Frontage Road -Vail, Colorado, 81657 1 Call to Order Present: Brian Gillette, Pam Hopkins, Ludwig Kurz, John -Ryan Lockman, and Brian Stockmar Absent: Karen Perez and John Rediker Site Visits: 1. Commercial Ski Storage — Various Locations 2. Open Lands Plan — Trails 2. A request for a recommendation to the Vail Town Council of an application establishing Special Development District No. 42 (Vail Mountain View Residences), pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a mixed use building consisting of 12 dwelling units with 15 attached accommodation units (lock -offs), 19 accommodation units and 10 employee housing units, and related uses and improvements, located at 430 and 434 South Frontage Road (Vail Mountain View Residences on Gore Creek)/ Lot 1, Vail Village Filing 5, formerly known as part of Lot 1, a Resubdivision of Tract D, Vail Village Filing 5, and setting forth details in regard thereto. (PEC17-0006) Applicant: Lunar Vail LLC, represented by Mauriello Planning Group Planner: Jonathan Spence Motion: Table to October 23, 2017 First: Gillette Second: Stockmar Vote: 5-0-0 3. A request for the review of two (2) variances in accordance with the provisions of Section 12-17, Variances, Vail Town Code. These variances include: (1) a variance from Section 12-6B-6 Setbacks, Vail Town Code, to allow for the construction of a single family home with a five foot (5') side yard setback where fifteen feet (15') is required; and (2) a variance from Section 14-10-4-B Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc., Vail Town Code, to allow a deck within five feet (5') of grade with a two foot, six inch (2'-6") setback where a seven foot, six inch (7'-6") setback is required, located at 307 Rockledge Road / Parcel B, Block 7, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0040) Applicant: 307 Rockledge LLC, represented by Mauriello Planning Group Planner: Matt Panfil Motion: Approve with Conditions October 17, 2017 - Page 9 of 60 First: opposed) Conditions: Stockmar Second: Lockman Vote: 4-1-0 (Gillette 1. Approval of these variances is contingent upon the applicant obtaining Town of Vail design review approval for this proposal; and 2. The applicant shall clearly demonstrate, via an Improvement Location Certificate (ILC), to the Community Development Department prior to requesting a final planning inspection that improvements have been constructed per plan. Panfil discussed the history of the property, the application, and the criteria for approval of a variance. Stockmar — Asked a question concerning the existing access easement. Panfil — Provided clarification and referred the question to the applicant. Dominic Mauriello, representing the applicant, provided a presentation detailing the property history and the requested variances. A review of the criteria was included. Lockman asked about the private easement. Panfil provided details. Neubecker provided the commission with some guidance concerning the application, and the review criteria on the variance. Determination should be based on criteria in code, not on past approvals or removal of nonconformities. Stockmar — Stated his belief that the application meets the criteria for approval. Gillette — Views the request as a special privilege. The private easement on the east side of the property should not be a factor. Hopkins — Stated that it is a difficult site due to its configuration. She supports the application. Lockman — While the PEC should be careful with variances for redevelopment, he supports the application based on the limited building area of the site. Kurz — Stated that he believes the variances are a reasonable request. 4. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-2-2, Definitions of Words and Terms, Vail Town Code, to amend and clarify the definitions of Commercial Ski Storage, Ski Club, First Floor or Street Level, and Basement or Garden Level; to create a new definition for Ski Storage Lockers; to amend Section 12-14-21 Outdoor Display of Goods concerning ski racks, and setting forth details in regard thereto. (PEC17-0042) October 17, 2017 - Page 10 of 6 Applicant: Town of Vail Planner: Chris Neubecker Motion: Table to a Date Uncertain First: Gillette Second: Stockmar Vote: 5-0-0 Neubecker began his presentation by describing existing confusion among businesses, Community Development staff, and Code Enforcement staff regarding ski storage and associated business operations and how such operations relate to Town Code. Referring to the staff memo for the agenda item, Neubecker outlined recommendations from the Ski Storage Task Force and specific questions for the PEC. Recommendations included: the continued use of horizontal zoning which does prohibits ski storage on the ground floor or second floor, establish hours of operation for outdoor ski storage, prohibition of ski racks on pedestrian easements (to be reviewed on a case-by-case basis), and separate definitions for ski storage and ski clubs where the existing Town Code combines both uses into one definition. Neubecker stated that within the staff memo there is proposed language for a text amendment that would incorporate the Task Force's recommendations. Kurz — Asked if the proposed changes address all of the action items established by the Task Force. Neubecker responded that the proposed language represents the recommendations of the Task Force, but staff believes that after further consideration it may be best that some of the recommendations of the Task Force not be incorporated into a text amendment. Lockman — Asked for clarification regarding the placement of ski racks within easements. Neubecker responded that while the Task Force recommended a blanket language prohibiting ski storage in easements, staff's recommendation would be to not include such blanket language and instead review the language of each individual easement. Additional discussion occurred between Neubecker and multiple Commissioners regarding the use of the ground floor for ski storage by hotels and lodges. Gillette — Outlined what he felt were several different issues within the general topic of ski storage. It is important to remember that the Town is a ski town and there will be skis visible to the public. Believes there should be no distinction between rental skis versus for -sale skis versus privately -owned skis. During business hours the ground floor should remain commercial, but does not care if skis are stored inside on the ground floor when the business is closed. There may no longer be enough storage space below grade for all of the skis in Town. Does not believe hotels should be able to have a physical space separate from their structure that serves only ski services and has no accommodation units. Stockmar — Asked for clarification as to the origins of the prohibition of storage on the second floor. Spence responded that part of the prohibition is based on the desire for tax -generating services on the second floor. Gillette — Stated that an additional issue for discussion is the use of ski racks outside of October 17, 2017 - Page 11 of 6 a business. Believes there should be a permitting system for the use of outdoor ski racks, regardless of whether the skis are for rent, sale, or storage. Neubecker outlined the argument of some business owners that allowing inside storage on the ground floor during non -business hours creates a competitive disadvantage to those businesses that comply with the existing regulations. Mike Brumbaugh, Venture Sports — For the properties he manages the concern is that they are placing ski racks on private property, but they may be on pedestrian easements. Gillette asked for his opinion on permits for ski racks. Brumbaugh stated that he would be willing to pay for such a permit if the fee was reasonable. Chris Cremer, SkiHaus — Stated that short-term ski storage is taxable, but long-term, over 30 days, is non-taxable. He feels amending ski storage is like opening a Pandora's Box with some unforeseeable impacts on businesses. He stated that businesses will keep adapting to customers' increased demands for customer service. A lengthy discussion was held regarding the operation of ski storage and associated businesses. Hopkins — Stated that there was once a concern that all of the ground floor business on Bridge Street would be t -shirt shops and is wondering if there is an actual concern that all ground floor businesses would become ski storage if it was permitted on the ground floor. Cremer believes that there is a limited demand for ski storage that would not result in all ground floor businesses switching to ski storage operations. Mike Brumbaugh— Stated that there are very few second floor storage operations that were able to get approved, but the PEC has the ability to deny such operations if they were to be requested today. Jeff Babb, Vail Resorts — Original intent of the Ski Storage Task Force was to clarify existing regulations and to analyze how changing customer expectations will impact such regulations. Believes that it might be necessary to postpone making changes and examine how operations can be improved over the upcoming ski season. Cautioned the PEC about the legality of including language that prohibits ski racks on pedestrian easements. Brent Martin, Four Seasons — Stated that the business intent is to provide what customers demand and it is difficult and expensive to do so. The current code is not up to date with the services today's customers expect. Believes that second floor ski clubs can add to the vibrancy of the town. Gillette — Believes the Town needs to adjust permits and taxes to create a more even playing field. Kurz — It is such a complex issue that it might take additional time to complete any changes. Is encouraged by the discussions that have occurred to date. Asked if the rest of the PEC felt the item was ready to forward to the Town Council or if they felt more time was needed. Asked staff if delaying a recommendation would penalize any businesses this upcoming ski season. Neubecker stated that lack of clarity is never a good thing and asked that if the PEC were to delay a recommendation, to provide additional information necessary for the PEC to be comfortable to make a recommendation. October 17, 2017 - Page 12 of 6 Gillette — Does not believe that what has been presented to the PEC will be effective. Recommendations need to be equitable so that any businesses on the second level would cost more than basement level. Also, a permitting system for outside ski racks should be established. If regulations are not enforceable, do not write them. Lockman — Objective data such as locker occupancy and use of easements would be beneficial. Gillette — Believes the Town should be less concerned about what uses are permitted above the ground floor. Neubecker encouraged the PEC to answer the questions on page 4 of the staff memo. Stockmar — Does not feel he can make a recommendation yet on such a complex topic. Is concerned about rushing to a decision and creating unforeseen consequences. Neubecker asked what information was necessary to make a decision. Stockmar stated that there is no specific information he can cite that is needed, but needs time to take in and analyze the scope of the issues. Lockman — Asked if there were other items within the recommendations that the PEC agreed upon and would be comfortable forwarding to the Town Council. Hopkins stated that if the Task Force believes this would work, it might be beneficial to try these regulations for a year and reevaluate after the upcoming ski season. Hopkins asked Babb if he would be OK if the item was tabled. Babb responded that he does in fact believe that this issue may need more time for discussion and review. Gillette — Suggested another Task Force meeting. Mike Brumbaugh — Stated that there is still a level of uncertainty, especially regarding Code Enforcement, if the status quo were to remain. Jeff Babb — Is comfortable with forwarding the recommendations from the Task Force, except for the language regarding easements. Cremer — Suggested ongoing review of regulations throughout the upcoming ski season. Gillette — Stated he believes the PEC should recommend to the Town Council another round of Task Force meetings, in which second floor zoning regulations and potential changes to taxes and feed should be addressed. There was a lengthy discussion as to whether or not PEC was ready to make a recommendation to the Town Council, and if not, what additional information is needed or other topics need to be resolved by the Task Force. It was generally agreed that easements, the equitable use of outdoor ski racks, and second floor zoning need to be evaluated. 5. Approval of Minutes September 25, 2017 PEC Results October 17, 2017 - Page 13 of 6 Motion: Approve First: Lockman Second: Stockmar Vote: 5-0-0 6. Informational Update Open Lands Plan Update — Trails Tom Braun, Braun and Associates Kristen Bertuglia, Environmental Sustainability Manager Braun discussed a draft plan, and an update to be released on October 19. His presentation was to focus on the format of the plan on a very general level. He stated that it is important for the PEC to review the draft of the plan. The intent of the plan is to review and update the current plan, but not to completely rewrite the plan. The plan includes an Action Plan for use of town land, management of lands, trails, and actions to implement the plan. In this update trails, town lands and environmental sensitive lands, each have their own section. This is a subtle restructuring of the plan. There have been a lot of change since the plan was adopted 22 years ago, including significant growth in the community, and increased use of trails. Braun discussed some of the lands that the Town purchased years ago. The community supported these efforts, and emphasized the need to continue to purchase lands to advance the Town's environmental goals. The 1994 Plan identified techniques to protect land, including designated open space and conservation easements. The plan includes an inventory of lands to see how open lands and town lands can advance some of the goals of the community. Biodiversity is one of the recommendations of the plan. The team has performed an inventory of private, vacant lands, to see if any of these lands could advance the goals of the plan and community. Gregg Barrie, Town of Vail Senior Landscape Architect, was introduced to discuss trails. He stated that trail improvements were the second priority of the 1994 Plan. There are many different opinions on the Vail Trail towards east Vail. The team gathered information at the community scoping sessions, but did not get enough feedback to make specific recommendations on trails. The team then conducted more scoping sessions only on trails, ranging from long time locals to new residents. The team asked how the Town can accommodate all the varied wants and needs of the community. Another opportunity for feedback from the community will be held Wednesday, October 11. The goal is to have a more detailed trails plan that the 1994 Plan, including a trails vision, standards for trails (hiking and biking, trails, mixed use trails, etc.), identification of where trails can be improved, maintenance recommendations, and discussion of wildlife impacts from trails. There will be a component on how the Town can work with other jurisdictions. The Town will also work with Bill Andree from the Division of Wildlife. The trails plan will be a long and thoughtful process. Gillette — Are all trails multiuse? Barrie — Most are multiuse. Vail Mountain has a special use permit, and they have some trails for designated uses. The Town can work with the United States Forest Service to recommend certain trails for specific uses. October 17, 2017 - Page 14 of 6 Braun — Last year we had some meetings with pro and anti -trail users on opposite sides of the room. The intent is for the trail discussion to be more of a community discussion on trail issues. Stockmar — Did you discuss electrically assisted bikes? E -bikes will start to create an issue. Barrie — Some Forest Service trails allow motorized use, some allow only non - mechanized use. The plan will lean towards non -motorized. Braun — Action Plan will focus on action items and specific lands and actions to implement the goals. The plan update will address 12-14 items from the old plan that have not yet been addressed. There are a handful of parcels that the Town could potentially acquire for other community uses. The updated plan will discuss funding sources, Eagle County participation, and collaboration with Vail Resorts. Most trails in Crested Butte, Moab and Fruita are not built by the city, but by the participation of trail users groups. Barrie - Vail Valley Mountain Bike Association has pulled in several different groups, businesses, the hospital, etc, to adopt a section of the North Trail. The Forest Service review process would be needed to realign a section of the trail. This section could be done with volunteers, and a variety of funding sources. Gillette — A mini -excavator would be efficient to do trail work. Why doesn't the Town of Vail acquire this equipment and do the work? Barrie — It's Forest Service land. Cougar Ridge was a different story. If the work were to stay within 100 yards of the existing alignment, the NEPA process can be avoided. Town Council support would also be needed in order to spend money outside the town. 7. Adjournment Motion: Adjourn First: Gillette Second: Lockman Vote: 5-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. October 17, 2017 - Page 15 of 6 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: ECO Services and Transit Development Plan Project Update PRESENTER(S): Geoff Slater-Nelson\Nygaard, Gretchen Johnson-Nelson\Nygaard, Chris Lubbers, ECO Transit ACTION REQUESTED OF COUNCIL: Discussion and input only. BACKGROUND: There will be a brief update on ECO services for the region and a review and discussion of the Transit Development Plan. The plan will take a detailed look at the county's existing bus services and will provide recommendations for improving service. Website link:http://eaglecountytransit.com/about/ ATTACHMENTS: Description Transit Plan Update Materials October 17, 2017 - Page 16 of 6 S-, EAGLE COUNTY Eagle Co. Transit Development Plan Update Town of Vail -October 17, 2017 Study Team: Geoff Slater, Nelson\Nygaard, gslater@nelsonnygaard.com Gretchen Johnson, Nelson\Nygaard, gjohnson@nelsonnygaard.com Cady Dawson, Felsburg Holt & Ullevig, cady.dawson@fhueng.com Chris Lubbers, ECO Transit Director, christopher.lubbers@eaglecounty.us Jared Barnes, ECO Transit Planning Manager, jared.barnes@eaglecounty.us Advisory Committee: Amy Phillips, Town of Avon Jeff Shroll, Town of Gypsum Jenn Bruno, Town of Vail Bill Simmons, Edwards Metro District Sage Peirson, Town of M i nturn Anuschka Bales, Town of Red Cliff Paul Witt, Town of Eagle Jeanne McQueeney, Eagle County Jen Brown, Beaver Creek Resort Company Visit eaglecountytransit.com for the latest upd eaticioPnf rri8 ifn. Study Goals and Timeline October 17, 2017 - Page 18 of 60 EAGLE COUNTY Goals Improve service PUBLIC INPUT Better service for existing riders Attract new riders Serve new areas, if appropriate Improve integration with other Eagle County transit providers Make service easier to use DATA MARKET October 17, 2017 - Page 19 of 60 1%EAGLE COUNTY Study Scope and Timeline 2016 2017 2018 0:NDUCT MARKEr ANALYSIS AND EVALUATE EXIS11 NG SERVICES D IoV11FY GAPS BE WEN NEEDS AND EXISTING SERVICES thru Summer 2017 Summer 2017 IDENTIFY POTBYIIAL IMPR VEMENTS Fall 2017 EVALUATE POTENTIAL IMPRWBVIBNTS '- r Early Winter 2017 DBVELCP RBXMMENDUCtIS R NAL PLAN Winter 2018 Winter/Spring 2018 October 17, 2017 - Page 20 of 60 Demand for Transit October 17, 2017 - Page 21 of 60 % EAGLE COUNTY Demand for Transit Population and employment density: Places with large numbers of people, jobs, and other activities generate larger demands for transit service. Densities provide an indication of the type and frequency of service that would be most appropriate. The following maps relate combined population and employment density to the potential service frequencies supported. Transit Mode/ Service Frequencies Flex Bus Community Circulator Local Bus 60 minutes 30 minutes Population/ Acre Jobs/ Acre 0.5 2 8-16 4-8 16-31 8-16 MEM 31-47 10 minutes MMIMI Bus Rapid Transit 16-24 47-92 24-48 >92 >48 26-52 >13 31-78 October 17, 2017 - Page 22 of 60 >15 EAGLECOUNTY r TRANSIT DEVELOPMENT PLAN Population and Employment: Gypsum & Eagle Highest demand: Gypsum A few scattered areas Downtown/around county offices Multi -family housing along Nogal Road Dense single family housing along Sylvan Lake Road Most high demand areas served by Valley route except Nogal Road and Sylvan Lake Road Composite Density - Gypsum and Eagle Pplenfia$orrice Frequency Suppertem Based on Coiwnad PapulotIon and Empbyment Density ,peoe41 de p '4b EAGLECOUNTY TRANSITDEVELOPM ENT PLAN ECO Transit Routes IA Transfer Center + Medical Malli-Family Mousing Hotels 11. Maior Employer Colleges/ Shopping High schools Government Services Note: ECO Transit routes displayed represent winter season service Data Sources ECO Transt, Census 2010, LEHH 2016 Census ALS 2010-2014 ' Vl Municlpalites Areas of Interest Pak n Ride Note: Dotsero, west of Gypsum, and which is now served by ECO Transit with limited service, showed very little demand according to the 2010 Census data aside from tiny pockets. As of 2015, the population had grown by 70 % according to the ACS; sf ° Pe 7tf 1?1,-1109���19! F sided in Dotsero. EAGLE COUNTY iallikk TRANSIT DEVELOPMENT PLAN Population and Employment: Edwards& Avon Highest demand: Edward$ Eagle River Village Mobile Home Park Intersection of US 6 and Edwards Access Rd Residential areas west of Berry Creek School Avon Between 1-70 and US 6 west of Avon Rd Along US 6 east of Avon Rd At and around Walmart Beaver Creek Village Rein Kik 5 While Rive FixedNational ql 0.a 'OR,r9lwrn sy Arc -4 Avon Mountain 3„rir Lake Geek ri a Pilgrim Downs Composite Density - Edwards & Avon r'atential Service Frequency Supported Based on Combed Population and Enybyrnent Ment' f s, Arrowhead Village e`- e Bathelarg Gulch .§i White River National Forest — EAGLE COUNTY THANSITOEVELOPMENTPLAN ME Pairs & Natural Areas Municipalities11 'sander Center Count' Boundary T Medis of lirMulti-Fo milt' Housing Hotels dB Major Employer Ski Areas lir Colleges/ Shopping p Parkn Ride High Schools Government Services — ECO Transit Routes Slarre[rnekW���- Eagle-Va! F:ck Beaver c":• Creep `”P es. .e � ► FwestServic L — ParkoRlde Most areas served by Note:ECOTnstroutisoaedr�re��wesesnservice�iCensuswinter H ighway 6 or Vail/Beaver C Cs Creek Express route Note: Buffalo Ridge Apartments along Swift Gulch Rd in Avon show very little demand on the map because of the large Census geographic area in which tgstmert e9� _replg� Mml166ltifamilyhousing is a special consideration in the project and these apartments will e studied. Il EAGLE COUNTY r THAHSJTDEVELOPMENTPLAN Population and Employment: Vail & Minturn Very high demand in Vail: All areas south of 1-70 east of Lionshead and west of the Vail Golf Club West Va i l Except for West Vail, relatively low other places north of 1-70 Moderate to low demand in Minturn: Development is concentrated, but community size is small ECO Transit: Serves all areas with highest demand Provides limited service to Minturn feeler Nest W,nkfpess Area WhffeRiver Natrona! Forest Holy Cross Wederhese Area D 0.5 Miles Composite Density - Vail & Minturn ' EAGLE COUNTY rr TRANSIT DEVELOPMENT PLAN ECO Transit Routes POteMiOl Service r.egvency Support. - Vail -frond' RoutesIA blander Center Based an Carnyired eadudBan and Employmem Density OM Pork & Natural Areas p Park n Ride * MutrtFPmiy Housing ,� �eyFS Municipalise 41 le dr all + Medi I • Major Employer County Boundary Q Hotels-TMShopping Colleges! Ski Areas High Schools ffi Govemmmt Smne�s Ski Lilt Note: ECO Transit routes displayed represent winter season service Data Sources ECO rrarrsr. Census 201a LEHI 2010. Census ACS 2010.2014 Note: The Town of Red Cliff (not shown on the map), located along US 24 south of Minturn, shows demand for transit at the >60 minute level only. 9 October 17, 2017 - Page 25 of 60 Composite Density - Gypsum and Eagle 11110 EAGLE COUNTY Anglallibb, TRANSIT DEVELOPMENT PLAN Parental service Frequency supported Transfer Center Eased on Goad,. Popuallon and Leadville Bus Rade Employment Dense/ + T Medical * Multi.Family Housing Murncipafties .<f p Parkas Ride tri Ho+ei, MaprEmpk yer T de *all* lir Colleges! 7 Shopping H igh Schaolsffi Garemmeai sen•�ces Note: (CO Transit routes displayed represent winter season service AimedData Sources ECO Traret, Census 2010, LEHn 2016, Census ACS 2010-20M® % EAGLE COUNTY Population and Employment: Leadville Leadville has moderate demand Highest demand along US 24 ECO Transit provides limited service to Leadville Turquoise take To Fares! Service Park n A ide tabor Cr LanLY r'dnC_f Ana. CrRv. San Isabel National Fame Leadvine North Sure Of Lake Courtly Alrlkort 0,0 adWffe a P ECO Parkiv. —n Ride San Isabel National Fcrest October 17, 2017 - Page 26 of 60 n EAGLE COUNTY TRANSIT DEVEEDPIENTPIAN Travel Flows Work trips (all modes) heavily concentrated in I-70/US 6 corridor Highest volumes: Gypsum — Eagle Eagle— Avon Edwards — Va i l Avon — Vail 2,500 daily year- round work trips to Vail 1,100 from Avon 900 from Edwards Gy, Qeocco National Forest lcott Red and -_'hi'it Mom Red Sky Ranch Bald Mountain • m Eag_IeVCottoty Reg lona lA-/port ail Mountain A Horse Mountain est Hardscrabble Mountain Coffin Mountain APorphyry Moi ardscrabbre Mountain White River National Forest Red Table Moun Gyp HH EAGLE COUNTY TRANSIT DEVELOPMENT PLAN Home-based Work Trips #of Infercommunity Trips #of Internal Trips ////by 50 �o Eagle County Communities Note: ECO Transit routes displayed represent winter season service Data Sources: ECO Transit, Census 2010, LEHD 2010, Census ACS 2010-2014 • 100 - 250 • 250 - 500 • 500 -1,000 • 1,000+ ▪ Parks & Natural Areas Municipalities I County Boundary Ski Lift ▪ Ski Areas ECO Transit Bus Routes October 17, 2017 - Page 27 of 60 ® 1 EAGLE COUNTY Aute Travel Flows Low work trip volumes from Leadville and Minturn: 125 from Minturn to Vail 90 from Leadville to Vail White River Mariana! Forest Eagles Nes! Ain aerness Area White River Marianar Forest White/tiny National Forest EAGLE COUNTY rr TAvt€UriMILN i VLAN Home-based Work Trips Nat Intercommuniiy Trips tPe /// / //� Eagle County Communities #oi Int emu! Trips • 100-�Sa • 250-500 • 500-3,000 • 70017• Eagle County Pitkin County ® Parks & Natural Areas MunicipcIities ____; County Boundary •--- 5kl Litt i♦ ski Areas Fr - ECO Transit Bus Routes n' Note: [CO Transit routes displayed represent winter season service Bata Sources ECO transit. Census 2010, LEHI 2030. Census ACS 2010-2014 �q "moi 1�F• October 17, 2017 - Page 28 of 60 St,' EAGLE COUNTY TRANSIT DEVELOPMENT PLAN eaglecountytransit.com October 17, 2017 - Page 29 of 60 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: AIPP Meeting minutes ATTACHMENTS: Description AIPP Meeting minutes TOWN Of9 October 17, 2017 - Page 30 of 6 TOWN OF VAIL 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Minutes: Art in Public Places Board Meeting Monday, September 11, 2017, 8:30 a.m. Town Council Chambers Art in Public Places 970.479.2344 970.479.2166 fax AIPP Board members present: Patricia Donovan, Julie Hansen, Nancy Lassetter, Bill Pierce, Margaret Rogers, Kara Woods AIPP Board members absent: Susan Bristol, Margaret Rogers Others present: Molly Eppard, AIPP Coordinator 1. Approval of minutes from August 7th meeting. 2. No citizen input. 3. Greg Macik, TAB Associates, Principal — Red Sandstone Elementary School Garage Project. Greg Macik shows the board elevations, plans, and architectural renderings for the RSES parking garage project. He discusses the one-way traffic circulation through the location. He identifies where landscaping will be around the garage. Molly identifies areas she has discussed with Greg Hall as possibilities for the inclusion of public art. These areas include a couple of islands in front of the structure, a large north facing wall, and a railing on the western side of the drive. She shows the board where PW is planning to plow & store snow on the site. The updated timeline is for groundbreaking in summer 2018. The plans still need approval from the PEC and DRB. Molly asks Greg M. to keep the AIPP Board informed as these plans and dates are approved. We will want to be up-to-date as public art options are being made possible. The amount allocated towards the public art enhancements is $105,000. 4. HoIli Snyder, Colorado Mountain News Media, Events Manager — Public Art Project Concept HoIli passes out information regarding her vision for a public art project for Vail. HoIli started organizing art projects about 10 years ago in the Valley. She produced the Boots on Broadway, Art Globes and Pink photo exhibits primarily in Eagle and in the Valley. She is now in the role as an event producer for the CMNM. She would like to create a bench project similar to one which was in Seattle. She thinks it can be a nice fit for Vail. She proposes the "Benches of Bridge Street" art project which will partner with local non -profits. She will have a board who will select the appropriate non -profits and pair up each non-profit with an artist if they do not have one already selected. Each non-profit will have an application fee and the artists will be given a stipend of $750 to create a unique artistic bench. The display is usually 4 to 6 weeks. The benches are then auctioned at the end of the display with the monies going back to the non -profits. Today she would like the blessing of the AIPP Board on the project, as she plans to go before CSE asking for grant monies to have the project next summer in Vail. She would also like input from the board regarding the project. Molly informs the Board of her preliminary meeting with HoIli. After learning the scope of the project, Molly suggested HoIli apply for the CSE grant money, as AIPP does not typically allocate funds in this fashion. Molly also informs the board that her participation would be very limited because the AIPP calendar is full with the commitment to the Patrick Dougherty Stickworks installation next summer. Molly explains to the board that Holli has the experience in producing these events. Bill asks about the duration of the display. HoIli explains the benches will be auctioned with monies going to the non-profit. Holli is open to discussing timing and locations. She thinks later in the summer months may make better sense. Molly suggests looking at after Fourth of July. Kara compliments the inclusion of local non -profits in the project, but emphasizes that Molly's schedule is already full for next summer. Kara asks what she needs from the Board. HoIli would need guidance in having an event in Vail October 17, 2017 - Page 31 of 6 especially the permitting, but thinks that Laura from Special Events will be able to assist her. Julie asks how much she will request from CSE. HoIli is likely asking $35,000 to launch the project. She has looked at the budget and it is already over $80,000 in expenses. Julie then inquires about the number of benches which HoIli thinks will be 12 to 15. Julie comments that is a lot of funding per bench. Holli explains the funds will also go towards marketing the event. The funding will get it off the ground and then she will also look towards sponsorships. She plans to have a marketing campaign on the Front Range as well. Kara asks if she would like input on artists selected for the project. Molly explains that she would not be able to be in the selection process because of her schedule. Holli would like to put together a selection committee for the artists and perhaps the AIPP Board could participate. She mentions the press and exposure she is planning for each artist. She comments that the artists will have to submit a design proposal prior to creating a bench. Molly recommends that the Board make motions and offers direction about the concept versus funding. Similar to Alpine Arts requesting funds for classes the Board supported the scope, but not how much funding she was requesting. Bill wants the motion to be clear that this is a temporary installation. He also comments that visual activity on Bridge Street and Vail Village is the existing fabric of the street scape. He would support it if it very clear that it is temporary. The Board motions to approve the concept as a temporary installation, but is not explicit in the funding request of the event producer. The board asks Molly to communicate with Laura Waniuk Special Events Coordinator about the Board's discussion of the project. The Board agrees that we need to be mindful of the placement of the benches so there is not visual clutter in the core areas. Trish would have liked the proposal details prior to the meeting to digest the concept for a better meeting discussion. Event producer's concept proposal attached. 5. Patrick Dougherty — Stickworks update Molly recaps her three day visit with the artist. It is going to be a very big project for AIPP and she will need Board assistance in executing a successful installation. There is going to be a lot of physical labor, marketing, and ancillary events for the installation. Molly and Todd's visit to ranch in Leadville went well. Dougherty is pleased with site in Ford Park and the willows on ranch. The willows on the ranch are small to medium scale. We will need 300 larger support willows. Molly has reached out to VR because artist noticed large clumps of Thin Leaf Alder and Rocky Mountain Maple along fire road. VR is reaching out to the USFS. If we do not get permission to access some of these areas along the fire roads, we may fell small lodge pole for the supports. We discussed the supports which are necessary. We also discussed the foundation for these supports for the project. There is not a lot of utility in the site area, so we will be good with this location. After recapping the artist visit with Todd O. we feel it will be prudent to hire help for the harvesting of the willows. We think it makes most sense to have fully insured landscape company assist in this portion of the project. Molly is reaching out to A Cut Above Forestry regarding the harvesting of the willows in late May. Kara comments that we need to be respectful of the property in leaving it in excellent condition, so hiring professionals makes sense. We will need trucks for transport of the materials to site. Other items necessary for the installation include: scaffolding, construction fence, debris dumpster, and security. He suggests having a docent during concerts on the site, so there is a presence. We will need to vet volunteers for various aspects of the installation. The artist's work schedule: June 4 start and complete by June 22 (opening of Bravo). Working hours: 8-12 and 1-5 every day except the weekend of June 16-17. Kara comments it will be interesting to see the project taking shape for park goers during the installation. The artist wants consistency with volunteers. Molly will look at partnership with nearby lodging. Molly reminds the board to be mindful of not promising events around the installation at this time. We need to focus on the project and be thoughtful of all programming. We also need to be in -step with the artist and his schedule. At present this is entirely funded by AIPP. There is a photography exhibition which would be a nice fit with the BFAG who is very interested in participating with the project. The photography is of his previous installations. The costs would be about $3,000. Kara comments that this sounds like it would be a nice way for them to participate especially given their close proximity to the installation. Trish asks if we will have a photographer during the installation which we will have rights. Molly comments that we will hire a photographer, as well as a videographer. Julie asks about scale. Molly comments we have not received sketches yet. Kara comments at the welcome dinner he expressed he is very excited about the site. She offers to secure some of the high school teams to assist as labor during the project. Molly remarks that the artist is very pleasant and complimented how organized we are this far out in the project. Town of Vail Page 2 October 17, 2017 - Page 32 of 6 6. Rod Kagan sculpture donation update The site has been prepped and we are planning for an installation the last week in September. The footings have been set and the site is graded. The landscaping will be a wildflower mix and native grasses. 7. Fall/Winter programming update • Alpine Art Classes at the Amphitheater - First & Third Thursday of each month @ 4:00 — 6:00 p.m. at the amphitheater — through September 21St • Vail Winterfest Ice Theater & Lantern Walk/Vail Holidays — Molly will need Board volunteers during these events as last year. The Logans are funding the ice theater again this season. Molly is meeting with Paul Wertin on Sept. 26. He will present at the October meeting. We are looking at adjusting the location to have less sun exposure. We are also looking at the inclusion of free standing ice sculptures as well. Wednesday, December 20, 2017 Cocktails & Canvas: Lantern Making with the Alpine Arts Center © 4:00 — 6:00 p.m. at the Vail Recreation District Community Programming Second Floor of Lionshead Welcome Center, $10 fee Friday, December 22, 2017 (first day local kids are off for the holidays) Paper Lantern Making Workshop with Helen Hiebert @ 1:30 - 4:30 p.m. - Vail Public Library, free. Holiday Lantern Walk in Vail Village to the Gore Creek Promenade @ 4:30 — 5:15 p.m. - Slifer Square, Vail Village by the Covered Bridge, free. Walk begins at 5:00 p.m. Complimentary LED lights for your lantern & other treats distributed before walk. Grand Opening Celebration of Eleventh Annual Vail Winterfest Ice Theater Presented by Vicki and Kent Logan in memory of Lou Meskimen Vail's Favorite Masked Man @ 5:15 — Gore Creek Promenade, Vail Village, free. 8. Coordinator updates • Golf Course Clubhouse report. Molly shows the board the placement of the lighting chandeliers from the designer. The Facilities Manager said it is not difficult to extend the cord length. Julie comments that the communications have been frustrating with the project. She thinks the light looks good along with the materials. Greg Hall is working on budget and getting estimates. Molly has to be mindful of communicating with the designer because she charges for all correspondence and time. Kara asks about the installation of the next paintings. Molly hopes we can have it installed in mid-October to early November. The artist is due to have a baby in November as well. • Ford Park Portals— Metal elements to be installed Oct. 16 • 170 update — installation completed. Ribbon cutting in mid-October. Julie asks about the lighting for the installation. Molly comments it will be operating by the ribbon cutting. • Seibert Memorial — Bill Rey has submitted a Council contribution request of $330k. Julie comments that we do not want AIPP monies to be used for the memorial beyond the $10,000 already promised. Approximately $5,000 has been deposited into the account set up by the TOV finance dept. for donations. The board is surprised there has not been more community buy -in because they were under the impression there was significant financial commitments from private donors when Bill and Roger presented the memorial concept. The board reiterates that we have plans for our present RRT001 funding with many projects. • Board training at Oct. 2 meeting with TOV attorney • Bill shares information about a display in Santa Fe in conjunction with the Prado in Madrid. • Julie also shares photos of public art in Buena Vista. • Trish asks if Molly has a calendar she can share electronically. Molly comments that she frequently sends out important dates for Board members, but project dates & schedules often change, so it would Town of Vail Page 3 October 17, 2017 - Page 33 of 6 be more tedious to constantly update the Board with every change. She will continue to send concrete dates to the Board. • Kara asks if it would be helpful for the Board members to volunteer for specific projects. She volunteers to assist with the Lantern Walk again. Trish volunteers to be involved with the RSES garage project. Meeting adjourned. Town of Vail Page 4 October 17, 2017 - Page 34 of 6 THE BENCHES OF J�tI STREET PUBLIC ART EVENT ,�, TAWN FVA!! SUMMER OF 2018 • 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 The Benches of Bridge Street is a proposed publ c art display to take place withn the Town of Vail Mid -July -Mid August 2018. This 5 -6 week art event will incorporate local artists pairing with local non -profits to produce artistic, functional, benches to be on display as an amenity to guests during our busy summer season. The Cycle Effect might have a bench made entirely out of bicycle tires, the Vail Valley Foundation may have a bench made with skis or a hand crafted wooden chair lift likeness that serves as a bench. The beauty of one of these events is the element of the unknown in terms of how the final display looks. Combine this with the power of the Colorado Mountain News Media group to promote the event across our state and our nation, and we have the opportunty to create a unique event that promotes area nonprofits as well as a potentially enormous marketing campaign for the Town of Vail over a 5.6 week period, Here's how it will work; Colorado Mountain News Media's new event division will facilitate the entire display by first identifying 12-18 non -profits that want the opportunity to take part in the event. We will create an online application process for the nonprofits to apply for their own bench. The nonprofits will be responsible for partnering with an artist, OR we can help them connect to local artists that are looking for exposure. They will submit proposed bench concept and CMNM will have a board of community stakeholders decide which non -profits to choose for the project. Artists will be given a stipend of $750 - for materials to produce the bench. We will allow up to 12 weeks for artists to complete benches with a deadline of approximately 2 weeks prior to the debut of the event, CMNM will promote this event through the Vail Daily and regional newspapers, as well as through our ART Magazine publication, social media channels and via a strong digital campaign. The promotion will highlight the artists as well as the non -profits, giving them recognition on a large scale. Social media promotions will run concurrently to highlight your favorite bench, your favorite charity, or simply show your family enjoying a day relaxing in the most amazing place on earth. The event will culminate in an auction to sell the individual benches, with each individual charity receiving the proceeds from the auction for their benefit. We will be creating a unique public art display and raising money for our integral nonprofits at the same time! CMNM is requesting funding from the Town of Vail Committee on Special Events as well as selling sponsorships to this event to facilitate production and marketing. '1 October 17, 2017 - Page 35 of 6 0 0 0 The Benches of Bridge Street will accomplish several throughout its run in the summer of 2018 including; in Fostering an amenity for guests and locals El Creating a lasting impact for nonprofits and local artists t1 Achieves regional/national recognition and participation 13 Maximizes promotional and marketing reach across many avenues ▪ Serves as the 'right event at the right time" is Builds the Vail Brand 13 Delivers fresh content, and an enhanced experience D Will drive visitors to take part in the event D Will promote an atmosphere of vitality, fun and celebration Di Curates a sense of community and pride for our residents and guests TOWN OF VAIL i • • • • • • • • • • • • • • • • Produced by Holli Snyder and CMNM, we bring a reputation of quality, knowledge and resources that is unprecedented in the event landscape. CMNM October 17, 2017 - Page 36 of 6 VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Trailblazer Award Nominations Update ATTACHMENTS: Description Memo Trailblazer Award TOWN Of 9 October 17, 2017 - Page 37 of 6 TOWN OF VAIL' Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: October 17, 2017 Subject: Vail Trailblazer Award Update I. SUMMARY The Town Clerk's Office will begin collecting nominations for the Vail Trailblazer Award beginning November 1 through Dec 15. The community is encouraged to complete the nomination form found on the Town of Vail website: http://www.vailqov.com/trailblazeraward. A town council selection committee will be confirmed in January once the nominations have been collected. Last year's committee included Jenn Bruno and Kevin Foley and there were six names submitted as nominations for the award. Nominations were submitted by several council members, a local non profit organization, and staff members. It has been suggested the names of last year's nominations remain on the list for the upcoming selection process. New names will be included with the five names; the prior nominations will not be disclosed at this time. The 2018 recognitions occur in March and include the following: • The recipient(s) will be recognized during a luncheon in March • The Town of Vail Annual Community Meeting in March, in which a recognition plaque will be presented • The recognition will be formalized by a Mayoral Proclamation adopted by the Vail Town Council • A cumulative Honor Roll plaque will be dedicated to hang in the Vail Town Council Chambers II. BACKGROUND The Trailblazer Award was created as a legacy project when the Town of Vail was preparing to celebrate its 50th birthday on August 23, 2016. A Town Council committee was formed to develop the idea and select the first recipient of the award. During the Town of Vail 50th Birthday Party Celebration Dr. Tom I. Steinberg was presented with the Trailblazer award in recognition of his more than 50 years of service to the Vail community. The 2017 recipients were Vi and Byron Brown in recognition of their "pioneering contributions" to the Vail community. The Vail Trailblazer Award is presented to recognize an individual, couple or team that exemplifies the spirit and fortitude in making Vail a great community through one or more actions that make a lasting impact. Recipients will be recognized for their pioneering contributions of time and talent, courage, leadership, vision and commitment in their endeavor October 17, 2017 - Page 38 of 6 to enhance Vail's social, recreational, cultural, educational and environmental values that define the community. Nomination Criteria Individual, couple or team should live, work, own a business or own property in Vail with the recognized activities centered in Vail. Selection criteria will be evaluated on: • One or more actions that have made a significant contribution to the overall betterment of the community. • Actions should demonstrate pioneering contributions of time and talent, courage, leadership, vision and commitment to enhance Vail's social, recreational, cultural, educational and environmental values that define the community. • Contributions need not be limited to achievements immediately preceding the year of the award but may be cumulative over a period of years. Nomination Process The Vail Trailblazer Award will be presented on an annual basis. The nomination schedule is outlined below: • Nominations will be collected from the community from November 1 through December 15, 2017. Please submit nominations to the Town Clerk's Office. The application can be found on the town of vail website: http://www.vailgov.com/trailblazeraward • Submissions will be reviewed by council member committee appointed by the Vail Town Council. There were two council members serving on the committee last year. Attachment: ✓ Nomination Form Town of Vail Page 2 October 17, 2017 - Page 39 of 6 NOMINATION FOR THE VAIL TRAILBLAZER AWARD This award is presented to recognize an individual, couple or team that exemplifies the spirit and fortitude in making Vail a great community through one or more actions that make a lasting impact. ■ Vail Trailblazer Award nomination will be accepted from November 1 until December 15, for recognition the following year. ■ Nominations will be reviewed by a committee appointed by Town Council with a recommendation forwarded to and announced by Town Council. ■ The recipient(s) will be also recognized by Town Council during a luncheon and at the Vail Annual Community Meeting in March. ■ The recognition will be formalized by a Mayoral Proclamation adopted by the Vail Town Council at a meeting in January. Please complete the questions below. 1. Nominating Person/s: Contact information: Phone number email address 2. Who exemplifies the spirit and fortitude in making Vail a great community with lasting impacts? Name of Nominee/s: Contact information: (Individual, couple or team) Phone number email address 3. Describe connection to Vail (circle applicable answers): Work Own a business Own property 4. Describe in detail the nominee/s' "pioneering contributions" in the boxes below. Please include specific example/s for each of the nomination criteria. Contributions need not be limited to achievements immediately preceeding the year of the award but may be cumulative over a period of years. Time / Years: Talent: Vail Trailblazer Award Application 10-2016 Page 1 October 17, 2017 - Page 40 of 6 NOMINATION FOR THE VAIL TRAILBLAZER AWARD Courage: Leadership: Vision: Commitment to enhance Vail's social, recreational, cultural, educational and environmental values: Applicant submittal deadline is December 15 at 5:00 p.m. Please submit to Vail Town Clerk's Office Town of Vail website link: http://www.vailgov.com/trailblazeraward Vail Trailblazer Award Application 10-2016 Page 2 October 17, 2017 - Page 41 of 6 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Construction Update - Hotel Talisa, Doubletree Hotel ATTACHMENTS: Description Staff Memorandum TOWN Of9 October 17, 2017 - Page 42 of 6 TOWN OF VAIL. Memorandum To: Vail Town Council From: George Ruther, Director of Community Development Date: October 17, 2017 Subject: Hotel Talisa and Doubletree Hotel Redevelopment Status I. Purpose The Town of Vail relies heavily upon sales tax and lodging tax collection as a source of revenue. This revenue is used by the Town to cover the cost of providing municipal services to the community. Hotels and lodges are a major source of sales tax and lodging tax revenue collected each year. Historically, the Town has adjusted its revenue projects for sales tax and lodging tax collections when hotel properties undergo redevelopment to account for the loss of revenue collected during construction. Two hotel properties are currently undergoing redevelopment in Vail; Hotel Talisa and the Doubletree Hotel. The purpose of this memorandum is to provide a written update on the status of the Hotel Talisa and Doubletree Hotel redevelopment projects. Each of hotel projects has been underway and continually ongoing since 2016. Each of the projects has experienced a number of hurdles and challenges along the way which has caused delays in construction. According to the project managers, each of the hotels is scheduled to open for the 2017/2018 winter ski season. More specifically, representatives for the Doubletree Hotel have indicated an opening date in early December, 2017 and Hotel Talisa anticipates opening on or before Thanksgiving, 2017. A TCO inspection is scheduled to occur at Hotel Talisa on Wednesday, October 18th. It is likely, however, that certain portions of the hotels may not be fully completed and will require some interior work to continue through the winter ski season or start back up during the 2018 spring shoulder season. The Town staff is actively collaborating with the project teams to meet or exceed the project completion schedule dates and deadlines. The Town of Vail staff, including Building Safety and Inspections, Public Works, Planning and Fire, has remained actively involved throughout the redevelopment process for each of the hotels. Monthly coordination meetings have been ongoing for over a year. The primary objective of these meetings has been to assist and facilitate the redevelopment process and ensure that inspections are coordinated and changes to plans can be addressed quickly and efficiently for all parties involved. The next round of coordination meetings are set for October 18 and 25th, respectively. To date, more than October 17, 2017 - Page 43 of 6 45 permits have been reviewed and issued for the two projects combined and over 270 life safety and fire inspections have been completed. Several critical life safety and fire protection inspections are scheduled for the week of October 16th at each of the projects. Town of Vail Page 2 October 17, 2017 - Page 44 of 6 VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: 2nd Quarter Investment Report ATTACHMENTS: Description 2018 2 Qrt Investment TOWN Of UAJL October 17, 2017 - Page 45 of 6 TOWN OF VAIL MEMORANDUM TO: Greg Clifton Council Members FROM: Carlie Smith DATE: 2nd Qrtr 2017 RE: Investment Report Enclosed is the investment report with balances as of June 30, 2017. The estimated average yield for the pooled cash fund is 0.77%. As of 06/30/2017, the Treasury yield curves for 3 months, 6 months, and 1 year are 1.03%, 1.14%, and 1.24% respectively. Since the November Presidential election, the Treasury rates have surged. The town has maintained a higher cash balance, earning lower interest rates, in order to fund budgeted capital projects. Throughout this current year, the town will continue a similar strategy to fund the Chamonix Housing Development. Upon the sales of those units in 2018, the reserves will be replenished and longer term investments can be considered. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. 2017 2nd Qtr Investment Mix $89.2M Cash $34.4M 39% Gov't Securities $28.8M, 32% Colorado Investment Pool $16.5M, 18% CD's $9.5M, 11% There were no changes to investment products or banking institutions. Please call me if you have any questions. October 17, 2017 - Page 46 of 6 Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 06/30/2017 Cash Commercial Banks Money Market Funds Total Cash U.S. Government Securities (see page 4) Government Agency Seurities -Piper Jaffray FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana Total Government Securities 2017 Balances Percentage of Total $33,345,970 $1,104,872 37.39% 1.24% $34,450,842 38.63% $17,662,251 $11,157,871 19.81 12.51 $28,820,122 32.32% Certificates of Deposit $9,452,046 10.60% Colorado Investment Pools $16,451,134 18.45% Total Portfolio $89,174,143 100.0% Maturing Within 12 Months Maturing Within 24 Months Maturing After 24 Months 56,300,627 2,304,842 30,568,674 63.14% 2.58% 34.28% 89,174,143 100.0% October 17, 2017 - Page 47 of 6 Performance Summary as of 06/30/2017 Institution Type of Accounts "CASH" ACCOUNTS Commercial Bank Accounts: Average Balances Return 06/30/17 First Bank of Vail - Operating Interest 0.080% $31,956,257 Alpine Bank $1,389,713 Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance 0.590% $395,104 Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance 0.000% $709,768 Total Money Market Funds $1,104,872 Total "Cash" Accounts $34,450,842 GOVERNMENT SECURITIES (see pg 5) Government Agency Seurities -Piper Jaffray FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 1.46% $17,662,251 1.80% $ 11,157,871 $ 28,820,122 Total Government Securities $ 28,820,122 1st Bank, Vail Colorado (#5734) Matures September 14, 2017 1.200% 1,058,969 1st Bank, Vail Colorado (#1992) Matures Nov 23, 2020 0.700% 1,130,491 1st Bank, Vail Colorado (#3421) Matures Mar 17, 2021 0.700% 1,141,853 1st Bank, Vail Colorado (#4290) Matures Sept 29, 2021 0.700% 1,096,535 1st Bank, Vail Colorado (#4754) Matures Dec 28, 2021 0.700% 1,094,644 1st Bank, Vail Colorado (#5319) Matures May 21, 2018 0.300% 1,535,443 1st Bank, Vail Colorado (#9497) Matures Nov 19, 2019 0.900% 1,215,345 1st Bank, Vail Colorado (#9500) Matures Nov 18, 2019 0.900% 1,078,613 Piper Jaffray 795450PJ8 Matures Sept 19, 2017 1.600% 100,153 9,452,046 Total Certificates of Deposit $ 9,452,046 LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest 0.740% $16,451,134 Total Local Government Investment Pools Accounts $16,451,134 Total All Accounts $89,174,143 October 17, 2017 - Page 48 of 6 6/30/2017 Agency ***Federal Agency FFCB 3133EC5A8 FFCB 3133EC7B4 FHLB 313383HQ7 FHLB 313383JQ5 FHLB 3130A6K89 FHLMC 313G9SK4 FNMA 3136G3JA4 FFCB 3133EGAZ8 FHLMC 3134GA4W1 FHLMC 3133EFZ91 FNMA 3136G3Z32 FFCB 3133EGLH6 FHLB 3130A8Q22 FNMA 3136G3S55 FHLB 3130A8ZB2 FNMA 3136G3Y25 FFCB 3133EGAH8 FFCB 3133EGYB5 FHLB 3130A9XN6 FHLB 330AAEKO Broker Discount Notes & Agency ***FNMA'S, ARM'S SBA 502647 SBA 521683 SBA 508940 SBA 508634 SBA 508946 SBA 509701 SBA 509977 SBA 505536 GNMA 8417 GNMA 8703 GNMA 8720 GNMA 8788 GNMA 80426 GNMA 80696 GNMA 80710 GNMA 82759 GNMA 80593 GNMA 82382 GNMA 1303 FNMA 850125 FNMA 422251 FNMA 520790 FNMA 546468 FNMA 535326 FNMA 323798 FNMA 567875 FNMA 593941 FNMA 545057 FNMA 650970 FNMA 555378 FNMA 709092 FNMA 723661 FNMA 761737 FNMA 725462 FNMA 745160 FNMA 791573 FNMA 888321 FNMA 849207 FNMA 888710 Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Piper Jaffray Broker & SBA'S*** Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Pooled - Dana Government Securities as of 06/30/2017 Int Rate Purchase Coupon Yield Date Maturity to Maturity Market Date at Purchase Value Bonds*** 0.870% 0.870% 1/28/2012 11/27/2017 5.8 $499,575 0.840% 0.840% 1/29/2012 12/13/2017 5.9 $599,166 1.200% 1.200% 2/2/2012 6/27/2018 6.4 $620,112 1.250% 1.250% 2/2/2012 6/27/2018 6.4 $329,782 1.050% 1.060% 10/05/15 10/05/18 3.0 $555,845 1.500% 1.510% 6/30/2016 6/30/2020 4.0 $894,510 1.550% 1.580% 04/28/16 10/28/20 4.5 $1,371,118 1.580% 1.590% 05/17/16 02/17/21 4.8 $991,030 2.000% 2.000% 02/28/17 02/24/21 4.0 $149,925 1.620% 1.660% 04/12/16 04/12/21 5.0 $1,362,312 1.200% 1.220% 08/24/16 02/24/20 3.5 $1,479,780 1.420% 1.450% 07/12/16 01/12/21 4.5 $1,465,050 1.440% 1.490% 07/19/16 07/19/21 5.0 $1,450,830 1.520% 1.570% 07/28/16 07/28/21 5.0 $776,328 1.410% 1.450% 08/18/16 08/18/21 5.0 $872,478 1.500% 1.550% 08/25/16 08/25/21 5.0 $873,189 1.550% 1.580% 05/17/16 05/17/21 5.0 $983,560 1.540% 1.580% 10/12/16 10/12/21 5.0 $1,263,808 1.625% 1.670% 11/26/16 11/26/21 5.0 $974,410 2.020% 2.030% 12/27/16 12/27/21 5.0 $149,444 Average Yield 1.46% $17,662,251 Days/Years Interest Rate Purchase Maturity to Maturity Market Coupon Yield Date Date at Purchase Value 3.975% 4.7% 1 -Jul -94 25 -Jun -19 25.0 $2,143 4.540% 4.8% 25 -Aug -21 121.7 $157,008 2.575% 3.2% 6 -May -11 25 -Jun -30 19.2 $149,625 2.250% 2.8% 2 -Feb -15 25 -Feb -40 25.1 $230,005 2.250% 2.9% 1 -Jan -12 25 -Jul -30 18.6 $142,724 1.500% 2.2% 25 -Jul -40 140.7 $225,123 2.400% 2.3% 25 -Mar -42 142.3 $412,409 3.125% 3.7% 1 -Aug -01 25 -Jun -26 125.0 $12,771 4.000% 4.0% 1 -Oct -88 20 -Oct -18 30.1 $209 1.875% 2.1% 1 -Sep -95 20 -Sep -25 30.1 $401 1.625% 2.2% 30 -Sep -95 20 -Oct -25 30.1 $445 1.750% 2.3% 1 -Jan -96 20 -Jan -26 30.1 $301 1.875% 2.1% 21 -Jul -00 20 -Jul -30 130.1 $3,298 1.750% 2.1% 23 -May -11 20 -May -33 22.0 $148,059 1.875% 2.1% 1 -Jul -03 20 -Jul -33 130.1 $4,159 1.750% 2.3% 20 -Mar -12 20 -Mar -41 29.0 $129,101 1.750% 2.1% 20 -Apr -12 20 -Apr -32 20.0 $1,841 1.875% 2.1% 30 -Sep -13 20 -Sep -39 26.0 $79,024 2.000% 2.1% 30 -Sep -13 20 -Sep -43 30.0 $83,885 2.455% 3.1% 1 -May -09 1 -Sep -35 126.4 $16,764 2.499% 2.9% 1 -Dec -95 1 -Jan -21 25.1 $2,081 2.544% 2.9% 1 -Jun -00 1 -Apr -28 127.9 $3,651 2.490% 2.8% 24 -May -00 1 -Apr -28 127.9 $1,092 2.332% 2.8% 26 -Jun -00 1 -Jun -28 128.0 $998 2.354% 2.7% 1 -Dec -99 1 -May -29 29.4 $566 2.679% 3.0% 1 -Dec -00 1 -Sep -30 129.8 $1,161 1.974% 2.3% 1 -Dec -01 1 -Dec -30 129.1 $4,208 2.384% 2.7% 1 -May -01 1 -May -31 130.1 $269 2.385% 2.9% 1 -Aug -01 1 -Jul -32 131.0 $1,658 2.385% 2.7% 14 -May -08 1 -Apr -33 24.9 $29,633 2.316% 2.6% 1 -Jun -03 1 -Jul -33 130.2 $8,711 2.375% 2.5% 1 -Jul -03 1 -Jul -33 130.1 $686 2.467% 2.7% 16 -May -05 1 -Dec -33 128.6 $5,511 1.944% 2.4% 1 -Apr -04 1 -Jan -34 129.8 $7,205 2.420% 2.8% 1 -Dec -05 1 -Mar -34 128.3 $10,415 2.420% 2.5% 1 -Jul -04 1 -Aug -34 130.2 $1,924 2.383% 2.8% 1 -Mar -07 1 -Aug -34 27.3 $8,964 1.996% 2.3% 1 -Jan -06 1 -Jan -36 2.496% 2.8% 1 -Sep -07 1 -Jul -36 30.0 $4,221 28.9 $16,090 October 17, 2017 - Page 49 of 6 6/30/2017 Agency Broker FNMA 893933 Pooled - Dana FNMA 555624 Pooled - Dana FNMA 735967 Pooled - Dana FNMA 888386 Pooled - Dana FNMA 888618 Pooled - Dana FNMA 995451 Pooled - Dana FNMA 557073 Pooled - Dana FNMA 110540 Pooled - Dana FNMA 327446 Pooled - Dana FNMA 555921 Pooled - Dana FNMA 868877 Pooled - Dana FNMA 701045 Pooled - Dana FNMA 848390 Pooled - Dana FNMA 844148 Pooled - Dana FNMA 748087 Pooled - Dana FNMA 851297 Pooled - Dana FNMA AC0038 Pooled - Dana FMNA BM1087 Pooled - Dana FNMA AL9205 Pooled - Dana FNMA AL8786 Pooled - Dana FNMA AL8883 Pooled - Dana FNMA AL9157 Pooled - Dana FNMA AL9298 Pooled - Dana FNMA AL9645 Pooled - Dana FNMA AV9481 Pooled - Dana FHLMC 865469 Pooled - Dana FHLMC 645235 Pooled - Dana FHLMC 846784 Pooled - Dana FHLMC 846956 Pooled - Dana FHLMC 847166 Pooled - Dana FHLMC 847359 Pooled - Dana FHLMC 782526 Pooled - Dana FHLMC 848000 Pooled - Dana FHLMC 847629 Pooled - Dana FHLMC 865127 Pooled - Dana FHLMC 865476 Pooled - Dana FHLMC 865663 Pooled - Dana FHLMC 847427 Pooled - Dana FHLMC 1G1840 Pooled - Dana FHLMC 163063 Pooled - Dana FHLMC 847058 Pooled - Dana FHLMC 167033 Pooled - Dana FHLMC 611384 Pooled - Dana FHLMC 849674 Pooled - Dana FHLMC 260155 Pooled - Dana FHLMC 260875 Pooled - Dana FHLMC 849824 Pooled - Dana FHLMC 849422 Pooled - Dana FHLMC 840287 Pooled - Dana FHLMC 840274 Pooled - Dana FHLMC 840537 Pooled - Dana FHLMC 840329 Pooled - Dana FHLMC 849810 Pooled - Dana FHLMC 840551 Pooled - Dana FHLMC 849313 Pooled - Dana FHLMC Fixed rate agency 3137EADP1 FHLB Fixed Rate Agency 3130A6KH9 FHLB Fixed Rate Agency 3130ABMU7 FMNA Fixed Rate Agency 3135G0K85 FHLMC Step Coupon Agency 3134GAUY8 FHLMC Step Coupon Agency 3134G9MY0 FHLMC Step Coupon Agency 3134G9J81 Accrued Interest Income Receivable Government Securities as of 06/30/2017 Int Rate Coupon 2.472% 2.401% 2.494% 2.420% 2.457% 2.442% 1.643% 2.674% 3.170% 2.750% 2.543% 2.297% 2.086% 2.263% 2.455% 2.555% 2.033% 1.848% 2.056% 3.024% 2.002% 2.018% 1.996% 2.004% 1.919% 2.969% 2.215% 2.434% 2.680% 2.497% 2.512% 2.375% 2.480% 2.560% 3.060% 2.806% 3.040% 2.469% 2.625% 2.520% 2.500% 2.415% 2.578% 2.082% 2.300% 2.021% 2.563% 2.066% 2.166% 2.315% 1.770% 2.673% 2.282% 2.464% 2.020% 0.875% 1.190% 1.630% 1.400% 0.750% 1.000% 0.880% Average Yield Yield 2.7% 2.7% 2.6% 2.8% 2.7% 2.7% 2.0% 3.2% 3.2% 2.8% 2.8% 3.3% 2.4% 2.5% 2.5% 2.9% 2.8% 1.8% 3.0% 2.9% 2.0% 2.0% 2.0% 2.0% 2.5% 3.0% 2.7% 2.8% 2.9% 2.8% 2.8% 2.8% 2.7% 2.8% 3.1% 3.2% 3.5% 3.0% 3.3% 3.0% 2.8% 2.8% 2.7% 2.4% 3.4% 2.0% 3.2% 2.3% 2.4% 2.8% 1.7% 2.5% 2.5% 2.4% 2.4% 0.9% 1.2% 1.6% 1.4% 0.9% 1.3% 0.9% 1.8% Purchase Date 1 -Sep -06 1 -Jun -03 1 -Sep -05 1 -Apr -07 1 -Jul -07 12 -Feb -09 1 -Sep -00 1 -Nov -90 1 -Oct -95 1 -Sep -12 1 -Apr -06 1 -Apr -03 12 -Feb -09 1 -Oct -05 1 -Sep -10 3 -May -11 24 -May -11 31 -Oct -16 29 -Jul -16 22 -Aug -16 21 -Feb -17 1 -Jul -14 1 -Dec -95 1 -Jul -00 1 -Jul -00 1 -Nov -01 1 -Jul -03 1 -Dec -04 1 -Apr -05 1 -Sep -08 1 -Oct -06 1 -Aug -89 1 -Apr -96 1 -Nov -00 1 -Jul -05 1 -Feb -06 1 -Aug -06 1 -Aug -02 25 -May -11 11 -Feb -05 21 -Dec -15 28 -Oct -16 21 -Dec -15 1 -Jun -16 21 -Feb -17 22 -Sep -16 1 -Jun -14 1 -Jun -14 30 -Jun -17 3 -Nov -16 1 -Jun -16 14 -Jul -16 Maturity to Maturity Date at Purchase 1 -Oct -36 30.1 1 -Mar -38 134.8 1 -Mar -38 132.6 1 -Mar -38 131.0 1 -Mar -38 130.8 1 -Mar -38 29.1 1 -Jun -40 139.8 1 -May -20 29.5 1 -Aug -22 26.9 1 -Sep -35 23.0 1 -Apr -36 30.0 1 -Apr -33 30.0 1 -Dec -35 26.8 1 -Nov -35 30.1 1 -Sep -33 23.0 1 -Sep -35 24.3 1 -Sep -38 27.3 1 -Dec -43 27.3 1 -Apr -44 27.3 1 -May -44 144.4 1 -Jul -44 144.6 1 -Jul -44 144.6 1 -Jul -44 144.6 1 -Jul -44 144.6 1 -Jul -43 29.0 1 -Aug -25 29.7 1 -Mar -29 128.8 1 -May -29 128.9 1 -Nov -31 130.1 1 -Aug -33 130.2 1 -Dec -34 130.1 1 -Apr -35 30.0 1 -Feb -36 27.4 1 -Sep -36 29.9 1 -Mar -19 29.6 1 -Feb -36 39.9 1 -Feb -30 129.3 1 -Sep -34 29.2 1 -Nov -35 29.8 1 -Aug -36 30.0 1 -Aug -32 30.0 1 -Sep -35 24.3 1 -Dec -32 127.9 1 -Nov -42 142.9 1 -Jan -42 26.0 1 -Oct -42 26.0 1 -Feb -43 27.1 1 -Feb -43 143.2 1 -Jun -43 27.0 1 -Jul -43 143.6 1 -Jul -43 143.6 1 -Feb -44 144.2 1 -Oct -44 144.9 1 -Mar -45 144.9 1 -Feb -43 28.7 7 -Mar -18 3.8 14 -Jan -19 119.1 26 -Jun -20 119.1 13 -Jun -19 119.5 26 -Oct -18 119.4 14 -Jun -19 3.0 14 -Jul -19 3.0 1.80% Total Market Value $5,499 $2,516 $4,793 $25,154 $9,196 $22,459 $2,631 $1,445 $136 $13,005 $4,617 $38,550 $15,101 $12,770 $33,156 $95,504 $80,288 $360,163 $230,837 $374,038 $271,508 $290,913 $375,118 $404,949 $156,079 $232 $1,786 $769 $836 $2,180 $1,448 $29,499 $25,344 $4,957 $29 $450 $0 $4,109 $2,237 $17,918 $9,229 $68,216 $7,243 $120,855 $143,553 $365,711 $183,636 $107,488 $285,515 $240,789 $469,493 $349,634 $199,156 $387,777 $89,461 $398,996 $498,040 $498,950 $499,208 $249,868 $499,500 $398,543 $31,036 $225,420 11,157, 871 $28,820,122 October 17, 2017 - Page 50 of 6 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA Meeting Results ATTACHMENTS: Description VLHA September 26, 2017 Meeting Results TOWN Of9 October 17, 2017 - Page 51 of 6 Vail Local Housing Authority TOWN OF DMeeting Results MEMBERS PRESENT Steve Lindstrom James Wilkins Molly Morales Staff George Ruther Lynne Campbell Tuesday, September 26, 2017 3:00 PM — 5:00 PM Municipal Admin Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS ABSENT Mary McDougall Francisco Meza Lindstrom called the meeting to order at 3:10 PM as a quorum was present. The Board reviewed meeting results from August 22, 2017, August 30, 2017 and September 5, 2017. Morales motioned to approve the August 22, 2017 and September 5, 2017 meeting results. Motion: Morales Second: Lindstrom Vote: 3-0 Morales motioned to approve the August 30, 2017 meeting results. MOTION: Morales Second: Lindstrom Vote: 2-0-1 (Wilkins Abstained) George Ruther provided a recap of Vail Resorts rezoning request for of a piece of land located at 3700 N. Frontage Road East near the East Vail 1-70 180 exit from two family residential to 5.4 acres Housing Zone District and 17.9 acres Natural Area Preservation District. The Planning and Environmental Commission (PEC) recommended approval of the rezoning 5-1 with the condition a final plat is recorded prior to December 31, 2017. Council passed the rezoning on first reading, second reading scheduled for October 3, 2017. Property owner Alan Danson discussed with George and at the Council meeting an opportunity for a land swap. Lindstrom suggested Board members be present to support the rezoning and budget at the October 3, 2017 council meeting. The Board received a Vail InDEED program from Lynne Campbell. Next steps are being taken to market the program. The website is live, need to push out in VailMail, Vail Daily and other means. Campbell is working with the Community Information office for additional promotional articles. Page 1 October 17, 2017 - Page 52 of 6 Campbell asked the Board to respond to a Vail InDEED question. Can an existing EHU receive Vail InDEED funds if they place a price cap on the unit? All members present said no as no new unit / beds are generated. Staff provided the Board an update on the 12-23-2 Employee Generation and Mitigation Rates code amendment. PEC approved the amendment 4-3 with Rediker, Perez and Gillette opposed suggesting there were too few survey results and therefore accurate data comparisons could not be made. Council approved the changes 6-1 on first reading. Updating the mitigation rate brings code current having not been updated since 2008. The Board wants to provide a position statement with regard to Comprehensive Open Lands Plan and housing opportunities. Staff informed the Board a recommendation needed to be received no later than October 4, 2017 so to add to the PEC agenda packet for October 9, 2017. A review and discussion of the 1999 Employee Housing Guidelines, Lottery Process ensued. The Town has had the same resale lottery process since 1999 and it's time to update. Suggestions were made to modify the lottery process as follows: • Add solar device to capital improvements calculation • Amend applicants to include telecommuters • Applicants may own real estate in Eagle County at time of submittal. Property must be sold or deed restricted prior to closing on the lottery resale unit. • Remove annual lottery drawing instead allowing individual lotteries as units become available. The Board perceives the resale lottery being run similar to the Chamonix Vail Townhomes. That is if you financially qualify, currently own property in Eagle County and work an average of 30 hours per week you may apply as a unit becomes available. While telecommuters work in Eagle County allowing those individuals to apply for housing works against the local business housing needs according to Wilkins. Murphy stated the goal is to provide workforce housing. A motion was made to approve the above suggested improvements to the Housing Guidelines. Motion: Morales Second: Wilkins Vote 3-0 The Board was provided an update on Solar Vail redevelopment. Ruther stated a development agreement is in process and a deed restriction preference for Vail employees first after Sonnenalp employees. The Town's expectation is all entitlements are in place no later than January 8, 2018. Next approval steps are Town Council executive session, resolution approval at Council evening meeting and development agreement available to public. Molly Morales motioned the Board enter an executive session according to C.R.S. §24- 6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of Page 2 October 17, 2017 - Page 53 of 6 property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Vail InDEED applications. Motion: Morales Second: Wilkins Vote: 3-0 Morales motioned to conclude the executive session and reopen the regular meeting. Motion: Morales Second Wilkin Vote: 3-0 Meeting adjournment at 5:00 PM \ Motion: Morales Second: Wilkins Next Meeting — October 10, 2017 Future Agenda Items: • Bi Annual VLHA Report • Establish Fair Market Rent Value • Town of Vail GIS Map Training Page 3 Vote: 3-0 October 17, 2017 - Page 54 of 6 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VEAC Minutes, October 10, 2017 ATTACHMENTS: Description VEAC Minutes, October 10, 2017 TOWN Of9 October 17, 2017 - Page 55 of 6 Vail Economic Advisory Council (VEAC) October 10, 2017 MEETING MINUTES Packet materials found here: http://bit.ly/2fJ55i7 VEAC Members Present: Rayla Kundolf, Chris Romer, Mark Gordon, Alison Wadey, Kim Newbury-Rediker, Sara Franke, Mike Glass, Matt Ivy, Mike Ortiz, Mia Vlaar, Dave Chapin Town of Vail Staff Present: Laura Waniuk - Event Liaison Specialist, Kathleen Halloran — Finance Director, Greg Clifton — Town Manager, Greg Hall — Public Works Director Others Present: Cindy Krieg - Doubletree, Jessie Klehfoth — Vail Recreation District, Jason Polland - Doubletree 2017-2018 Winter parking plan update by Town of Vail, Greg Hall (20 minutes) The town has a goal of parking cars for only ten days on the Frontage Road. The last two years the town has exceeded ten days. The council requested the Parking Task Force investigate and work through some of the parking challenges. Most of the transactions at the parking structures happen within the two hour parking window. Since 2010 during the economic downturn, the council took the parking time length from 90 minutes to two hours. The locals would abuse that two hour parking window. The intention for 2 hour parking was for the guests to go to town, shop and eat. Council recommendation would change the parking time from two hours to 90 minutes and have a nominal charge of $5 (which for a local value pass holder, the charge would only be $2.50). The two to three hour period would cost $10 and the three to four hour period would be $20. This year the town is planning to create a parking voucher program for $5. The town pays $2.50 and the businesses pay $2.50, this will allow guests to park for free for 2 hours. Another issue is overnight parking; there is a $50 cost if guests leave their cars in the structures overnight. The overarching goal is to drive people to take alternate modes of transportation to come to Vail instead of using their cars. Looking ahead to 2018, there is an approval for construction of the Red Sandstone Parking Structure. Since the structure will be unmanned, that location will serve parking pass holders only, no hourly parking allowed. Parking is still free after 3:00pm during the winter. Chapin said that the change from 2 hours to 90 minutes will affect the locals first. But that change was intended to reduce looping the structures. Solaris garage will cost $50 for 12 hours. Winter Park costs $48 to stay in the structure overnight. Chapin stated that this is an answer to the demand of guests unable to finding parking in the structures. Ortiz asked if Vail Resorts would support communication of the new parking fees and VEAC Meeting — October 10, 2017 Page 1 of 3 October 17, 2017 - Page 56 of 6 schedules. Hall said there will be communication to and from the shuttle services and lodging properties. Parking Costs: Gold Parking Pass $ 3,300.00 each Silver Parking Pass $ 2,000.00 each Blue Parking Pass $ 1,250.00 each Green Parking Pass $ 625.00 each Pink Parking Pass $ 200.00 each Hourly Parking 0 minutes to 1.5 hours Free Hourly Parking 1.5 hours to 2 hours $ 5.00 per hour Hourly Parking 2- 3 hours $ 10.00 per hour Hourly Parking 3-4 hours $ 20.00 per hour Hourly Parking 4 to 15 hours $ 30.00 per hour Hourly Parking 15 hours to 24 hours $ 50.00 per hour Financial Report, Kathleen Halloran (15 minutes) Revenue Highlights Upon receipt of all sales tax returns, August collections are estimated to be down 3.6% from last year. Year to date is down 1.5% from the prior year. RETT collections through September 26 total $4,751,048 up 22.2% from this time last year. Summary Across all funds, year-to-date total revenue of $45.4 million is up 2.3% from the amended budget and down 1.5% from prior year. Variances from prior year are the result of decreases in sales tax and construction fees. Vail Recreation District Special Election, Jessie Klehfoth & Mike Ortiz (20 minutes) Please see presentation at www.vailrec.com/election. The Vail Recreation District (VRD) is seeking a tax increase. The tax rate for operations has not been increased in 24 years. There are capital needs now; the original tax rate was intended to cover operating expenses only. The additional tax is $36 per year on a $500K valuation. There are currently $3 million in reserves for the VRD. If the property tax increase doesn't pass, the VRD will have to increase activity fees, which will mean a drop in participation. The new tax would become permanent. VEAC Meeting — October 10, 2017 Page 2 of 3 October 17, 2017 - Page 57 of 6 The VRD provides a lot accessible activities for local residents. New programs include the Imagination Station and the Gymnastics Center. Chapin said the council will consider a resolution to support the VRD tax. Town Manager's Report, Q&A, Greg Clifton (45 minutes) The discussion began with an introduction of VEAC members. Clifton said that his transition went well between Telluride and Vail. Clifton discussed current topics and challenges within the town of Vail. He continued to explain that there are some similarities between Vail and his tenure in Telluride. Chapin said that Clifton has a great background in state issues, a focus on environmental issues and working with a ski operator. Citizen Input (5 minutes) Other Business (5 minutes) Adjournment Next Meeting: Tuesday, November 14, Antlers, 8:00- 10:00 AM VEAC Meeting — October 10, 2017 Page 3 of 3 October 17, 2017 - Page 58 of 6 TOWN Of UAJL VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: acquisition of possible real property PRESENTER(S): Matt Mire, Town Attorney October 17, 2017 - Page 59 of 6 VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Recess at 4:00 p.m. TOWN Of 9 October 17, 2017 - Page 60 of 6