HomeMy WebLinkAbout2017-10-17 Agenda and Supporting Documentation Town Council Regular MeetingVAIL TOWN COUNCIL REGULAR MEETING
Evening Agenda
Town Council Chambers
6:00 PM, October 17, 2017
TOM Of UAJt
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town
services, policies or other matters of community concern, and any items that are not on the agenda. Please
attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the
meeting and to allow equal opportunity for everyone wishing to speak.
1. Citizen Participation
2. Consent Agenda
2.1. Minutes from September 5, 2017 meeting
2.2. Minutes from September 19, 2017 meeting
2.3. Resolution No. 36, Series of 2017, A Resolution Approving the Operating
Plan and Budget of the Vail Local Marketing District, for its Fiscal Year
January 1, 2018 through December 31, 2018
3. Town Manager Report
3.1. Town Manager Report
Presenter(s): Greg Clifton, Town Manager
4. Presentations / Discussion
4.1. Short Term Rental policy discussion
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Staff is requesting further clarification from
Council on policy direction and will return with an ordinance on November
7th.
Background: Over the course of two public input sessions this summer and
four Council meetings, staff has received direction on regulations for the
short term rental market. There are several other policy considerations that
staff would like Council's direction prior to developing an ordinance.
Staff Recommendation: Direct staff on additional policy changes, if any,
prior to a proposed ordinance scheduled for November 7th.
5 min.
5 min.
60 min.
October 17, 2017 - Page 1 of 25
5. Action Items
5.1. Resolution No. 32, Series of 2017, Resolution supporting Eagle County
Ballot Issue 1A — funding mental health and substance abuse services in
Eagle County through the taxation of retail marijuana
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Council is asked to vote on the resolution.
5 min.
5.2. Resolution No. 33, Series of 2017, Resolution of Support for the Vail Park 5 min.
And Recreation District Ballot Issue at the November 7, 2017 Special
Election
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Council is asked to vote on the resolution.
5.3. Resolution No. 34, Series of 2017, A Resolution in Support of Ballot
Question 1 on the November 7, 2017 Town of Vail Election Ballot; and
Setting Forth Details in Regard Thereto
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Council is asked to vote on the resolution.
5 min.
5.4. Resolution No. 35, Series of 2017, A Resolution Approving a Development 15 min.
Agreement Between the Town of Vail, The Vail Local Housing Authority and
Sonnenalp Properties, Inc.
Presenter(s): George Ruther, Director of Community Development
Action Requested of Council: Approve, Approve with Conditions or Deny
Resolution No. 35, Series of 2017.
Background: Sonnenalp Properties Inc. owns real property within town
limits with a physical address of 501 N. Frontage Rd. W. The owner
wishes to develop deed restriction property for employee housing which will
consist of 65 residential dwelling units within one building, parking and
walkway improvements as well as renewable energy options. In exchange
for the Deed Restriction, the Town shall pay the Developer $4,225,000 (the
"Town Contribution"). The Town Contribution is based on a per Unit price of
$65,000 (for 65 Units).
6. Public Hearings
6.1. Second reading of Ordinance No. 14, Series 2017, an Ordinance adopting 30 min.
a budget and financial plan and making appropriations to pay the costs,
expenses and liabilities of the Town of Vail, Colorado for its fiscal year
January 1, 2018 through December 31, 2018
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Approve or approve with amendments
Ordinance No. 14, Series 2017
Background: Please see attached memo
Staff Recommendation: Approve or approve with amendments Ordinance
No. 14, Series 2017
7. Adjournment
7.1. Adjournment 8:40 p.m.
October 17, 2017 - Page 2 of 25
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available
for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media
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Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with
48 hour notification dial 711.
October 17, 2017 - Page 3 of 25
VAILTOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Minutes from September 5, 2017 meeting
ATTACHMENTS:
Description
September 5 2017 Meeting Minutes
TOWN Of UAJL
October 17, 2017 - Page 4 of 25
Vail Town Council Meeting Minutes
Tuesday, September 5, 2017
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present:
Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Dick Cleveland
Kevin Foley
Kim Langmaid
Greg Moffet
Members absent Jen Mason
Staff members present:
Greg Clifton, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
1. Recognitions
1.1. Recognitions
1. Introduce new Town Manager Greg Clifton
Mayor Chapin introduced Greg Clifton who will serve as Vail's next Town Manager. Clifton's
background includes municipal work on the western slope, most recently as manager in
Telluride.
2. Thank you to outgoing Economic Development Manager Kelli McDonald for years of service
Mayor Chapin gave special recognition for Kelli McDonald as she finished ten years as the
economic development manager with Vail.
2. Citizen Participation
Jonathan Cohen thanked the town for addressing the speeding vehicles in the Booth Creek
neighborhood as well as the recent Booth Creek Park improvements.
Alison Wadey, VCBA, representing the Vail business community gave thanks to Kelli
McDonald for all her work on behalf of their group. She also invited the community to
participate in the upcoming charity golf tournament, the Businesses, Bogeys & Bragging
Rights.
3. Consent Agenda
3.1. Resolution No. 26, 2017, A Resolution of the Vail Town Council Submitting to the
Registered Electors of the Town A Ballot Question at the November 7, 2017 Regular Town
Election to Restore Local Authority to Provide Cable Television Services, Telecommunications
Services and High -Speed Internet Services
Town Council Meeting Minutes of September 5, 2017 Page 1
October 17, 2017 - Page 5 of 25
Moffet moved to approve Resolution No. 26; Langmaid seconded the motion and it passed
(6-0). The question would be included on the upcoming November ballot
3.2. Xcel Energy Easement at 111 South Frontage Road
Moffet moved to approve the Xcel Energy easement; Langmaid seconded the motion and it
passed (6-0).
4. Town Manager Report
There was not a report at this time.
5. Public Hearings
The applicant was not present for 5.1 at the time of consideration and the next item considered
was as follows;
5.3. Second reading of Ordinance No. 11, Series of 2017, an ordinance to rezone a
portion of Parcel 1 of the Golden Peak Ski Base And Recreation District Parcel
subdivision from Ski Base Recreation District to Ski Base Recreation 2 District, located
at 460 Vail Valley Drive/Parcel 1, Golden Peak Ski Base and Recreation District Parcel
subdivision, and setting forth details in regard thereto. (PEC17-0036)
Presenter(s): Jonathan Spence, Senior Planner
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 11, Series of 2017, upon second reading.
Background: The applicant, Ski and Snowboard Club Vail (SSCV), represented by Braun
Associates, Inc., is requesting a first reading of Ordinance No. 11, Series of 2017, an ordinance
to rezone a portion of Parcel 1 of the Golden Peak Ski Base And Recreation District Parcel
subdivision from Ski Base Recreation District to Ski Base Recreation 2 District, located at 460
Vail Valley Drive/Parcel 1, Golden Peak Ski Base and Recreation District Parcel subdivision,
and setting forth details in regard thereto. This request was previously approved via Ordinance
No. 17, Series of 2014, but has expired as the related plat was not recorded prior to the
expiration clause contained in that ordinance.
Staff Recommendation: On August 14, 2017 the Planning and Environmental Commission
voted to recommend approval to the Town Council by a vote of 3-2-0 (Rediker/Perez opposed).
It was noted there were no changes from first reading and Cleveland moved to approve
Ordinance No. 11, Series of 2017, an ordinance to rezone a portion of Parcel 1 of the Golden
Peak Ski Base And Recreation District Parcel; Foley seconded the motion and it passed (6-0).
There was no public comment.
5.2. Town Council Call Up of Planning & Environmental Commission Approval of an
amendment to a Conditional Use Permit for La Cantina Restaurant in the Vail
Transportation Center
Presenter(s): Chris Neubecker, Planning Manager
Town Council Meeting Minutes of September 5, 2017 Page 2
October 17, 2017 - Page 6 of 25
Action Requested of Council: The Vail Town Council shall hold a public hearing, and shall
uphold, uphold with modifications, or overturn the Planning and Environmental Commission's
July 24, 2017 decision.
Background: On July 24, 2017 the Planning and Environmental Commission voted 6-0 to
approve the amendment to the conditional use permit for La Cantina Restaurant for construction
of the outdoor dining patio, with nine (9) conditions. On August 1, 2017 the Town Council voted
7-0 to call up the decision of the Planning and Environmental Commission, citing the need for
further review, concerns about the loss of vegetation at the Vail Transportation Center, and the
change in character of Vail Village if the outdoor dining patio is constructed.
Neubecker presented the materials associated with the call up of this matter, see packet
materials. A site visit was conducted earlier in the day. It was noted the town was both the
applicant and final decision maker and the town council could also determine not to proceed
with the application. Council's input included both opposition and support of moving forward the
application. Some supported activating the entrance to town, increasing revenues streams, and
liked the creative way to enhance the area vs. those who opposed the application because the
patio invades the landscaping and environment. Richard Wheelock, owner La Cantina, owner,
spoke about his vision of the expansion. Chapin invited public input at this time; no comments
were heard.
Langmaid moved to withdraw the consent to proceed through the application process;
Cleveland seconded the motion. The motion failed with a split vote, Foley, Bruno and Moffet —
nay; Chapin, Langmaid, Cleveland — yea (3-3).
Bruno moved to uphold the PEC decision pending negotiation of a new lease prior to issuance
of a building permit. Foley seconded the motion and it failed as well; Foley, Bruno and Moffet —
yes; Chapin, Langmaid, Cleveland — nay (3-3).
Langmaid moved to postpone the decision until all members are present; there was no second
and the motion failed. Langmaid moved to reverse the decision of the PEC; Cleveland
seconded the motion and it failed, Foley, Bruno and Moffet — nay; Chapin, Langmaid, Cleveland
— yea (3-3). The PEC decision to approve the application for an amendment to the conditional
use permit allowing for the construction of an outdoor dining patio remained the final decision.
5.1. An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the final
decision of the Town of Vail Planning and Environmental Commission on June 26, 2017,
denying a request for a variance from Section 12-7B-16, Landscaping and Site
Development, Vail Town Code, to allow for a reduction in landscaping area, located at
231 Gore Creek Drive / Lot A, Block 5B, Vail Village Filing 1, and setting forth details in
regards thereto. (TC17-0002)
Presenter(s): Matt Panfil, Planner
Action Requested of Council: The Town Council is asked to hold a public hearing on the appeal.
Background: The applicant was required to provide landscaping as part of their 2016 remodel,
however the landscaping has not been installed. The applicant requested a variance to the
Town Council Meeting Minutes of September 5, 2017 Page 3
October 17, 2017 - Page 7 of 25
landscaping requirement, which request was denied by the Planning and Environmental
Commission.
Staff Recommendation: The Community Development Department recommends that the Town
Council deny the appeal, and require the applicant to install the landscaping as originally
planned.
Staff presented the agenda item — see packet memo. The applicant, Sheika Gramshammer,
was present to describe the basis for the appeal noting their current landscaping is appropriate
and adequate, accommodating both bikes and flowers. Chapin asked for public input at this
time; there was no input. Bruno moved to modify the PEC decision allowing for the variance on
the planter boxes and as approved by the zoning administrator. Langmaid seconded the motion
and it passed (4-2; Cleveland, Moffet — nay).
6. Presentations / Discussion
6.1. Short Term Rental Update
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Identify potential policy changes in regulating the short term rental
market in Vail.
Background: With two public input sessions this summer, and three Council meetings, staff has
reported on an estimated inventory of rentals, peer resort regulations, results of a third party
survey and proposed solutions to issues identified. This discussion provides another
opportunity for public input on potential policy changes.
Staff Recommendation: Direct staff on potential policy changes to include in a draft ordinance
for Council's review prior to an ordinance reading.
Halloran presented the materials — see council packet materials. There was council discussion
with support of some of the following requirements:
✓ Q1: Support for proposal to select software tracking system for internal process
improvements
✓ Q2: Support for regulations to include the requirement of the property to provide for a local
contact number
✓ Q2: Support for requirement that there are no impacts to the neighborhood, re: noise, trash,
parking, life -safety issues, etc.
✓ Q3: Support for requiring an affidavit statement that property is outfitted with life -safety
equipment:
o Fire Extinguishers
o Carbon Monoxide Detectors
o Smoke Alarms
o Maximum Occupancy
o Compliance with definition of a "bedroom"
Chapin asked for public input at this time. Public comments were heard as follows:
Sheila and Dennis Linn, residents, expressed the need for a requirement that neighbor
consent for STR in duplexes is a must since there are so many negative issues arise with this
kind of renting.
Town Council Meeting Minutes of September 5, 2017 Page 4
October 17, 2017 - Page 8 of 25
Joseph Staufer, resident, opposed any STR in Vail neighborhoods as licensing businesses in
residential neighborhoods should not be allowed.
Beth Plazec, resident, opposes the licensing of STR in residential neighborhoods, sees this as
incentivizing homeowners to commercialize their homes, and this type of use should be a
conditional use, per the zoning code. She would prefer a town -wide vote on the matter.
Penny Wilson, resident, supports the homeowners association must sign off on any STR that
a property wants to operate, this type of use should be addressed in the zoning code and
coordinated with all government for the proper revenue collections.
Jonathan Staufer, resident, supported regulations that required property managers be
licensed and a record of a local contact be maintained by the town.
Herman Staufer, resident, concerned about approving STR in residential areas and preferred
this kind of use remain in the commercial areas since there are many associated impacts, i.e.
traffic, noise, violations, enforcement, etc.
It was clarified that STR are allowed uses in all zone districts within the town of Vail. The
discussion pertained to drafting regulations addressing the STR. There was no further input at
this time and staff summarized comments from the discussion noting the topic would be
reviewed once again incorporating the comments.
6.2. Commercial Ski Storage Update
Presenter(s): Chris Neubecker, Planning Manager
Action Requested of Council: The Community Development Department and Commercial Ski
Storage Task Force members will provide an update to the Town Council on issues relating to
commercial ski storage, ski concierge and ski valet. The Council is asked to provide direction on
possible text amendments to the Town Code.
Background: The purpose of this memo is to update the Town Council on issues and progress
relating to the Town's commercial ski storage regulations, and the results of the recent
Commercial Ski Storage Task Force meetings.
Neubecker presented the topic and the work of the 14 member task force - see materials in the
packet. Summary of the Task Force recommendations included the following :
■ Keep the existing horizontal zoning in place, which only allows Commercial Ski Storage as a
permitted use on the basement or garden level of a structure
■ Add graphics to improve the definitions for the following:
➢ First floor of street level
➢ Basement or garden level
■ Separate the definitions for Commercial Ski Storage and Ski Club
■ Create a separate definition for Ski Storage Lockers
■ Set time of day limits on the placement of ski racks outside of a business
■ Do not set limits on the number of racks placed on private property
■ Ensure that public pedestrian easements are not blocked by ski racks
■ Consider removing code language on outdoor displays stating that an outdoor display "shall
not visually detract from or block storefront or shop window"
Town Council Meeting Minutes of September 5, 2017 Page 5
October 17, 2017 - Page 9 of 25
■ Clarify that a building used for delivery of skis to guests of a hotel, which is separated from
the hotel property, is considered Commercial Ski Storage (i.e. Four Seasons at Gorsuch on
Wall Street)
Action Positive impact Negative Impact
TIME
Time of day limas on :he
placement of ski racks outside
of a business
Achieves policy objective.
Clearly indicates when racks
of skis can be placed outside.
Ensures ski racks are not
outside all the time. May
improve safer and aesthetics.
Some business may operate
outside the set time limits.
PLACE
Keep existing zoning that only
allows ski storage in
basements
Maintains vibrancy o' retail
shops and a tauran-s on
street level
Guests must walk up stairs in ski
boots carrying skis. Reduced
number of locations for ski storage_
P rahibit placing racks on
pedestrian easements
Ensures safe passage for
pedestrians and emergency
v e h icIes
Sarne properties are surrounded by
easements, and would have no
place to place ski racks— Arrabelle;
Concert Hall Plaza
Clarify tha: a ski storage
building separated from ;he
hotel property is corrsidered
Commercial ski Storage, and
is not exempt from
Commercial Ski Storage
regulations
Easierta understand if
regulations are more specific
Change may not be needed;
applies only to one property (at this
time)
MANNER
No limit an number of racks
Allows business owner to
deterrrine what is best 'orthe
bu 5iness
Potential negative impact on
aesthetics_
OTHER CODE CLARIFICATIONS
Add graphics to improve
understanding of definitions
Easier to understand
Additional star time to develop
graphics and update code through
ordinance process. There may be
impacts. to other sections of Town
Code by amending definitions.
Separate the definitions for
Commercial Ski Storage and
Ski Club
Easierta understand
Additional staff time to develop
graphics and update code through
ordinance process.
Create a separate definition
far Ski Storage Lockers
Easierta understand
Additional staff time to develop
graphics and update code through
ordinance prccess.
Remove language an visually
detracting or blocking
storefront or shop window
This language in the Outdoor
Display section of the aide is
already vague, and may be
difficult to enforce
May result in more clutter, and less
visibility of display windows.
Conflicts with the policy objective of
maintaining vibrancy and economic
vitality in the cammercia.l cores.
Chapin thanked the task force for their recommendations and invited public input, as follows:
Stephen Connelly, resident, supported the guest experience as the priority to uphold when
making the final decisions about the policies.
Brent Martin, Four Seasons, noted the topic was mostly gray and not always easy to address;
he appreciated that there is understanding that the guest service has changed and the hotel's
mission is to service the guests and get them "out of skis and back into town".
Drew Riley requested a review be made of the definitions, specifically that of a "ski club".
Town Council Meeting Minutes of September 5, 2017 Page 6
October 17, 2017 - Page 10 of 2
Adam Hart, Double Diamond, noted they are unclear about placement and timing of racks and
this should be consistent across shops.
Tom Higgins, American Ski Exchange, expressed support for the current rules and did not
support "ski club" to be above the first floor of a building.
Staff noted the next steps in this process identified below:
• Week of September 11, 2017 — Present draft text amendments to Task Force
• September 19, 2017 — Present draft text amendments to Town Council
• October 9, 2017 — Planning and Environmental Commission public hearing and
recommendation on text amendments
• October 17, 2017 — Town Council — 1st Reading of Ordinance on text amendments
• November 7, 2017 — 2nd Reading of Ordinance on text amendments
• November 17, 2017 — Vail Mountain Opening Day
6.3. Update to the Town Council regarding the Nature Center Study including
consultant selection, process and schedule.
Presenter(s): Todd Oppenheimer, Capital Project Manager/Landscape Architect
Action Requested of Council: The Town Council is asked to consider the information provided
and offer feedback or questions regarding the process.
Background: The Vail Nature Center Interpretive Master Plan was finalized in December 2015.
The Master Plan is an internal planning document which describes the current context of the
VNC operation and provides an overall vision, strategy, and thematic focus for the VNC for the
next several years. The desired outcome of the Vail Nature Center Study is to add clarity,
understanding and direction to the strategies outlined in the Vail Nature Center Interpretive
Master Plan. Staff has issued a Request for Proposals and is prepared to procure the services
of a professional design consultant to move forward with the initial phases of the Vail Nature
Center Study.
Staff Recommendation: Staff recommends the Town Council consider the information provided
and offer feedback or questions regarding the process for the initial phases of the Vail Nature
Center Study.
Oppenheimer presented the status of the Vail Nature Center Study and their moving forward
with the selection of the professional design consultant, Pam Hopkins and Sherry Dorward.
Details found in the packet memo. Funding for this project, $45K, was already budgeted and
they are ready to launch the work immediately and return in December with an update and
some recommendations. Langmaid requested Walking Mountain Science Center
representatives be included.
Town Council Meeting Minutes of September 5, 2017 Page 7
October 17, 2017 - Page 11 of 2
There being no further business to come before the council, Foley moved to adjourn the
meeting and Bruno seconded the motion which passed (6-0) and the meeting adjourned
at 9:15 p.m.
Respectfully Submitted,
Attest:
Dave Chapin, Mayor
Patty McKenny, Town Clerk
Town Council Meeting Minutes of September 5, 2017 Page 8
October 17, 2017 - Page 12 of 2
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Minutes from September 19, 2017 meeting
ATTACHMENTS:
Description
September 19 2017 Meeting Minutes
TOWN Of9
October 17, 2017 - Page 13 of 2
Vail Town Council Meeting Minutes
Tuesday, September 19, 2017
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present:
Staff members present:
Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Dick Cleveland
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Greg Clifton, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
1. Citizen Participation
Lea O'Brian, expressed concern about short term rentals occurring in their townhome complex
and requested the town consider the regulations adopted by San Francisico.
Chris Romer, Vail Valley Partnership, presented information about their new programming,
Careerwise Colorado, an organization coordinating youth apprenticeships among businesses,
students and educators. VVP is collaborating with Eagle County Schools, Colorado Mountain
College and YouthPower 365 to launch this program. .
2. Consent Agenda
2.1. Resolution No. 27, Series of 2017, A Resolution Approving the Purchase of Real Property
in the Town of Vail Legally Described as Altair Vail Inn Condominium, Unit #A104, Eagle
County, Colorado with a Physical Address of 4192 Spruce Way, Vail, Colorado
This item was removed from the consent agenda.
2.2. Public Works Site Water Quality Project Award
Background: As a part of the Gore Creek Strategic Action plan, staff has had water quality
improvements designed for the Public Works surface parking lots. The Town received two bids
for the installation.
This item was removed from the consent agenda.
2.3. Resolution No. 30, Series of 2017 A Resolution Approving an Intergovernmental Agreement
Between the Town of Vail Colorado and the Colorado Department of Transportation Regarding
the Intermountain Transportation Planning Commission; and Setting Forth Details in Regard
Thereto
Town Council Meeting Minutes of September 19, 2017 Page 1
October 17, 2017 - Page 14 of 2
Background: CDOT works closely with many planning partners throughout the state, including
local officials in ten rural Transportation Planning Regions (TPRs) and the five Metropolitan
Planning Areas. The Town of Vail is a part of the Intermountain TPR (IMTPR). Town
engineering staff meets quarterly with CDOT and the IMTPR to participate in the planning of
regional and statewide multimodal transportation plans. CDOT is in the process of updating the
outdated IGA's for these TPR's.
Moffet moved to approve Resolution No. 30; Langmaid seconded the motion and it passed
(7-0).
3. Town Manager Report
3.1. Chamonix Neighborhood Project Update (verbal report)
4. Public Hearings
4.1. Ordinance No. 13, Series of 2017, First Reading, An Ordinance Approving the Rezoning of
Lot 1, East Vail Workforce Housing Subdivision, from Two- Family Residential (R) District to
Housing (H) District, and the Rezoning of Tract A, East Vail Workforce Housing Subdivision,
from Two -Family Residential to Natural Area Preservation (NAP) District. (PEC17-0039)
Presenter(s): Chris Neubecker, Planning Manager
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 13, Series of 2017, upon first reading.
Background: The applicant, The Vail Corporation (aka Vail Resorts), is requesting a zone district
boundary amendment, pursuant to Section 12-3- 7, Amendment, Vail Town Code, to allow for a
rezoning of an unplatted parcel of land from Two -Family Residential (R) District to the Housing
(H) District on the western portion of the site, and Natural Area Preservation (NAP) District on
the eastern portion of the site. On September 11, 2017 the Planning and Environmental
Commission held a public hearing on this application, and voted 6-0 to recommend approval to
the Vail Town Council for this zone district boundary amendment.
Staff Recommendation: The Community Development Department recommends that the Town
Council hold a public hearing on this item to take testimony, and then vote on the first reading of
this ordinance for a zone district boundary amendment.
Chapin noted the public hearing was opened during the afternoon site visit to the East Vail
property with town council members. Neubecker noted the numerous public input letters that
have been received which have become part of the public record. Chris Jarnot, Vail Resorts,
Inc., spoke about the application and the need for workforce housing. Dominic Mauriello,
representing the applicant Vail Resorts, Inc., presented the application to the public. If the
rezoning application were to be approved, he noted the company would seek out a development
partner on the next phase of the project. He noted the presentation agenda below (see packet
materials for full slideshow):
■ Introduction to the Project Team
■ Overview of the Proposal
■ Vail Resort's Commitment to Employee Housing
■ Process for Project
■ Location and Property Information
Town Council Meeting Minutes of September 19, 2017 Page 2
October 17, 2017 - Page 15 of 2
■ Existing Zoning: Two -Family Residential
CURRENT ZONING
TWO-FAMILY RESIDENTIAL (H) DISTRICT — 23.3 ACRES
Permitted Uses — Single -Family Residential Dwellings
Two -Family Residential Dwellings
PROPOSED ZONING
HOUSING (H) DISTRICT — 5.4 ACRES Permitted Uses — Deed Restricted Housing
NATURAL AREA PRESERVATION (NAP) DISTRICT — 17.9 ACRES Permitted Uses — Nature
Preserves
■ Proposed Zoning: Housing and Natural Area Preservation
REZONING VS. EXISTING ZONING
✓ •No guarantees what development will be approved under the H zone district
✓ •If the rezoning is not approved, future development of the site will be under Two -Family
Residential zoning
✓ •A vote on this application is not about development versus no development •Its about
what gets developed
■ Workforce Housing Need was reviewed by the many documents and surveys conducted
■ Environmental Characteristics
Rick Thomson, certified wildlife biologist, presented highlights from his wildlife study report
which addressed bighorn sheep, elk, peregrine falcon, black bear, moose, mountain goat,
mountain lion, and mule deer.
■ Criteria for Review
■ Conclusions
• Complies with all of the criteria for review of a zoning amendment
• Serves the best interest of the community
• The proposal furthers two major development objectives:
Provision of employee housing
Protection of environmentally sensitive land
• Environmental considerations will be appropriately addressed with any development plan
Chapin invited public input at this time during the public hearing:
1. Bill Eggers, resident representing group called "Booth Creek Cares", expressed there are
many issues with the rezoning the property, i.e. ownership issues, transportation, density,
wildlife report, town's mission for overall development, and environment. He asked the town
proceed with a more collaborative community approach.
2. Randi Borgen, resident, expressed concerns with traffic issues in that neighborhood.
3. Chris Romer, VVP, expressed their organization supports this rezoning application as it is a
step towards sustainability of the community.
4. Gini Grisafi, resident, noted the need for employee housing but wasn't supportive of this
location in light of the bighorn sheep also living in the area. She also requested the effort be
collaborative with the town and the community.
5. Jack Stephan, resident, expressed concern the council is taking action and has not yet seen
the development plan.
6. Pati Marsh, resident, expressed concerns and questions about the criteria and whether it
complies with the town's land use plan.
7. Alan Danson, resident, expressed concerns using the location for for employee housing and
would prefer an evaluation be made of other sites that would be better suited to this type of
housing. He requested further review of a land swap options and thanked Jarnot for his
consideration of such option. He requested the council table the ordinance and get all
parties to consider the pros and cons of a potential swap
Town Council Meeting Minutes of September 19, 2017 Page 3
October 17, 2017 - Page 16 of 2
8. Elyse Howard, Habitat for Humanity, supported the rezoning application as there is an
incredible need for this kind of project.
9. Bobbi Lipnick, resident, supported the rezoning application and was appreciative of the offer
to include a portion of the land be rezoned as natural preservation area status.
10. Richard Leslie, resident, opposed the rezone application and questioned why it needed to
be decided upon at this time. He supported further review of the land swap option.
11. Charlie Langmaid, resident, expressed support for keeping the property for as is for a "park"
for the bighorn sheep population and requested more review so that workforce housing be
placed in a better location.
12. James Wilkins, VLHA, reminded everyone the review is about a proposed rezoning
application on private property.
13. John Bailey, Eagle resident, expressed support of open space and wildlife as well as
supportive of workforce housing and that this proposal accomplished both objectives.
14. Molly Murphy, VLHA, expressed support for the rezoning application.
15. Doug Woolridge, VRI, expressed that recruiting employees has been extremely difficult and
workforce housing is a must if they are to hire employees.
16. Lauren Phillips, VRI, expressed the need for her housing and was hopeful the rezoning
would lead to workforce housing opportunities.
17. Morgan Landers, expressed support for the rezoning application and sees this problem as a
regional issue that needs to be solved with multiple projects.
18. Scott Hunn, Eagle resident, supportive of this project as a solution to the problem and lack
of workforce housing.
19. Kim Bell Williams, Eagle County Housing Director, expressed support for the rezoning
application as a first step towards creating community In Vail.
20. Pam Stenmark, asked that all parties to listen carefully to the land swap idea and take the
time to review the viability of this option.
21. Steve Lindstrom, VLHA, resident, expressed that the matter at hand is a zoning matter and
the community would be better for taking this offer.
22. Kirk Dwyer, Ski Club Vail Director, expressed support for the rezoning application and how
difficult it is to find housing in the area.
23. Mary McDougall, VLHA, resident, expressed support of the rezoning and noted the need for
the private sector to help solve the housing problems.
24. Ann Esson, resident, requested council table the matter and review the land swap idea.
She preferred further evaluation of whether the project could even be built on the parcel with
all of its difficulties in terrain.
25. Patty Langmaid, resident, expressed support of the bighorn sheep and opposition to the
application for rezoning.
26. Brian Eggelton, Minturn resident, expressed support for more housing.
Public comment period was closed at this time. Mauriello noted there was no development plan
at this time. It was noted that a letter from the Colorado Parks and Wildlife deferred any input
until there is a development plan. Staff noted the parcel is not designated open space. There
were some questions about tabling the matter and the history of ownership and tax payments
on the parcel.
Langmaid and Mason expressed opposition to the rezoning application noting concerns about
displacing the bighorn sheep and historical ownership of the property. Langmaid summarized
her basis for opposing the application was not suitable or compatible with the town's goals and
not meeting criteria #1, #2, #3, #5, and #8. She noted there is a better location for employee
housing. Mason supported more review of a land swap option. Other comments that supported
Town Council Meeting Minutes of September 19, 2017 Page 4
October 17, 2017 - Page 17 of 2
the application addressed private property ownership having a right to develop, the application
is for a down -zoning of the property would be less impactful in the area, and the ability to
preserve a larger portion of the property was of great value. Some expressed there may be
many challenges in actually building the project in light of the terrain of the parcel. There was
agreement that preserving the wildlife in that location would be of great importance.
Moffet moved that Based upon the review of the criteria outlined in Sections VII of the Staff
memorandum to the Planning and Environmental Commission dated September 11, 2017, and
the evidence and testimony presented, the Vail Town Council finds:
1. That the amendments are consistent with the adopted goals, objectives and policies outlined
in the Vail comprehensive plan and compatible with the development objectives of the town;
2. That the amendments are compatible with and suitable to adjacent uses and appropriate for
the surrounding areas; and,
3. That the amendments promote the health, safety, morals, and general welfare of the town
and promote the coordinated and harmonious development of the town in a manner that
conserves and enhances its natural environment and its established character as a resort
and residential community of the highest quality."
Moffet moved to approve, on first reading, Ordinance No. 13, Series of 2017, an ordinance for a
zone district boundary amendment for an unplatted parcel of land in the South '/2, Southeast 1/4,
of Section 2, Township 5, Range 80 West 6th Principal Meridian from Two -Family Residential
(R) District to the Housing (H) District on the western portion of the site, and Natural Area
Preservation (NAP) District on the eastern portion of the site, and setting forth details in regard
thereto. Bruno seconded the motion and the motion passed (6-2; Langmaid and Mason — nay).
Chapin noted the criteria were outlined in the staff memo to the PEC dated Sept. 11 and
included in the packet materials (section VII: Review Criteria).
4.2. Ordinance No. 12, Series of 2017, First Reading, An Ordinance Amending Section
12-23-2, Employee Generation and Mitigation Rates, Vail Town Code to Amend Table 23-
1, Employee Generation Rates by Type of Construction Use, and to Amend the Definition
of Nexus Study in Section 12-2-2, Definitions, Vail Town Code
Presenter(s): Chris Neubecker, Planning Manager
Action Requested of Council: The Town Council shall approve, approve with modifications, or
deny Ordinance No. 12, Series of 2017, upon first reading.
Background: The 2006 Vail Employer Survey Summary of Results (Nexus Study) must be
updated regularly to remain effective and relevant to ensure an accurate reflection of the current
and future employee housing needs resulting from new development and redevelopment in the
town. The Nexus Study is used by the Town of Vail in administering commercial linkage
requirements for development within the Town of Vail.
Staff Recommendation: The Community Development Department recommends that the Town
Council open the public hearing and take testimony on the proposed ordinance.
Moffet moved to approve on first reading, Ordinance No. 12, Series of 2017, an ordinance
amending Section 12-23-2, Employee Generation and Mitigation Rates, Vail Town Code, to
amend Table 23-1, Employee Generation Rates by Type of Commercial Use, and to amend the
Town Council Meeting Minutes of September 19, 2017 Page 5
October 17, 2017 - Page 18 of 2
definition of Nexus Study in Section 12-2-2, definitions, Vail Town Code, and setting forth details
in regard thereto, based on the following findings:
1. That the amendment is consistent with the applicable elements of the adopted goals,
objectives and policies outlined in the Vail Comprehensive Plan and compatible with the
development objectives of the town; and
2. That the amendment furthers the general and specific purposes of the sign regulations; and
3. That the amendment promotes the health, safety, morals, and general welfare of the town
and promotes the coordinated and harmonious development of the town in a manner that
conserves and enhances its natural environment and its established character as a resort
and residential community of the highest quality.
Langmaid seconded the motion and the motion passed (6-1; Foley opposed). There was no
public input on this topic. The ordinance decreased the accommodation unit rate for employee
generation by 0.1% and increased the employee generation rate for eating and drinking
establishments by 3.45% employees. Foley noted his concern about the recommendation of
the increase to restaurants as why he did not support the ordinance.
5. Presentations / Discussion
5.1. Update on Parking & Transportation Task Force recommended 2017-2018 Winter
Parking Program
Presenter(s): Greg Hall, Director of Public Works and Transportation
Action Requested of Council: Provide direction to the staff and the PATTF on the information
presented as well as provide feedback on the issues regarding any additional information which
would be useful from the Task Force as the Town Council will be asked to decide on the winter
2017- 2018 parking program in October.
Background: The Parking & Transportation Task Force was formed in 1999 in an advisory
capacity and has been enacted through the years at the direction of the Vail Town Council. In
reinstating the Task Force, the role of the 12 -member group is to provide advisory input and
recommendations on parking, transit and traffic operations.
Staff Recommendation: Staff recommends the Town Council provide input, direction and issues
the council would like the Parking and Transportation Task Force to address in order to make a
final recommendation to the Vail Town Council to review, adopt or modify at a regular evening
meeting in October for the upcoming winter 2017-2018 ski season.
The Task Force addressed some of the following topics during their discussions:
Goals, Policies, Guidelines, 2016-17 winter review, parking customer surveys, peer resort
review pricing & parking product, vail free parking and outlying parking, rates and passes, 2 -
hour free period, daily and overnight parking, transit, the future of parking and transportation.
Winter 2017-2018 objectives and recommendations
■ Require construction projects to have an employee transportation and parking plan
■ Work with ECO Transit to support increased service in 2018 through county budget process
■ Develop a marketing and messaging plan around the following to reach 15 day overflow
goal, see memo for details
■ Inventory and add bike racks, bike corrals for special events
Town Council Meeting Minutes of September 19, 2017 Page 6
October 17, 2017 - Page 19 of 2
• Enhancing additional winterer transit service
• Long-term storage of cars
• Inventory winter usage of private lots
The recommendations for rate and parking passes are reflected below:
Recommended Rate Struc-ure:
Existing Proposed
Oto 3D Free Free
30 to 1 Free Free
1 to 1.5 'Free Free
1.5 to 2 Free $5
2t0.3 S15 SJD
3to4 S2C 52C
411315 S25 S3C
15 to 24 S2F 54C
Recommended Parking Pass Prices
Existing Proposed
Gold 5325C 53250
Si Iver S' 83C S2D0D
Blue 5'10C 51500
Green S 530 $750
Pink S -FCS S3D0
After some discussion it was noted final decisions would be made at the next meeting. Some
feedback addressed the basis for changes as being revenue neutral and the need to change
behavior by changing the rates.
5.2. Commercial Ski Storage Update
Presenter(s): Chris Neubecker, Planning Manager
Action Requested of Council: Staff asks that the Town Council review the attached memo,
answer the questions posed the memo, and provide direction on the proposed text amendments
concerning Commercial Ski Storage.
Background: On September 5, 2017, the Community Development Department presented the
recommendations of the Commercial Ski Storage Task Force on possible code amendments to
clarify the Town's existing policy on ski storage, ski concierge, and ski valet. The Town Council
directed staff to develop draft text amendments for review before moving forward with the formal
ordinance process. The attached memo, recommendations and draft text amendments are
provided in response to Council's direction.
Staff noted that the topic would return for further review after the task force reviewed their
recommendations with the PEC.
6. Action Items
6.1. Resolution No. 29, 2017 A Resolution Approving the Town of Vail Transportation
Impact Fee Schedule, Pursuant to Title 12-26; and Setting Forth Details in Regard Thereto
Presenter(s): Tom Kassmel, Town Engineer
Town Council Meeting Minutes of September 19, 2017 Page 7
October 17, 2017 - Page 20 of 2
Action Requested of Council: Adopt Resolution No. 29, Series 2107, Transportation Impact Fee
Schedule
Background: On July 11, 2017 the Town of Vail adopted Title 12-26, Transportation Impact Fee,
of the Vail Town Code. The proposed transportation impact fee applies to new developments,
including creation of any new residential dwelling units, or any new commercial floor area. The
fee does not apply to residential remodels where no additional units are added, or to
commercial remodels that do not increase square footage or change use. In order to implement
the impact fee Town Council will need to adopt a Fee Schedule.
Maximum Supportable Transportation Impact Fees
Recommended
596
10%
1596
20%
Residentaif Dwellings (per Unit.)
Dwelling, Two FamilycrMuitiple Family {In the Core Area}
5 5,960.00
$ 5,662.00
5 5,364.00
5 5,061.00
5 4,76800
Dwelling, Two Family or Multiple Family (Outside the Core Area)
5 7,450.00
$ 7,077.50
5 6.705.00
$ 6,332.50
$ 5,960.00
Dwelling, Single Family
5 9,686.00
5 9.201.70
5 8,717.40
S 8233.10
5 7,74880
Employee Housing Unit
50
5 -
5 -
5 -
5 -
,A rcommodo tion Unit (per final
Accommodation Unit (In Core Area)
$ 5,960.00
$ 5,662.00
5 5,364.00
5 5,066.00
5 4,76&00
Accommodation Unit {Outside Core Areal
5 7,450.00
5 7,077.50
5 6,705.00
5 6,332.50
5 5,960.00
Commerdol (per sauore foot of floororo!
Restaurant& Retail Establishments
5 13.90
5 13.21
5 12.51
5 11.82
5 11.12
Facilities Health Care
5 9.93
5 9.43
5 8.94
5 8.44
5 7.94
Office &Other Services
5 6.20
5 5.89
5 5.58
5 5.27
5 4.96
Total Projected Revenue
$ 18,244,320.00
6 17,332,104.00
5 16,419,868.00
$ 15,507,67200
$ 14,585,456.00
Total Additional Amount Subsidized by IOWA
5 2,553,860.00
$ 3,466,075.00
5 4,378,292.00
5 5290,508.00
5 6,202,724.00
There was some brief discussion about the proposed rate schedule (above). Due to the late
evening, a motion was made by Cleveland to table the item to a future date; Foley seconded the
motion and it passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting and Bruno seconded the motion which passed (6-0) and the meeting adjourned
at 11 p.m.
Respectfully Submitted,
Attest:
Dave Chapin, Mayor
Patty McKenny, Town Clerk
Town Council Meeting Minutes of September 19, 2017 Page 8
October 17, 2017 - Page 21 of 2
TOWN Of9
VAIL TOWN COUNCILAGENDA MEMO
ITEM/TOPIC: Resolution No. 36, Series of 2017, A Resolution Approving the Operating Plan
and Budget of the Vail Local Marketing District, for its Fiscal Year January 1, 2018 through
December 31, 2018
ATTACHMENTS:
Description
VLMD 2018 Budget TOV
October 17, 2017 - Page 22 of 2
TOWN OF VAIL
Memorandum
To: Vail Town Council
From: Vail Local Marketing District
Date: October 17, 2017
Subject: Vail Local Marketing District 2018 Operating Plan and Budget
I. BACKGROUND
The Vail Local Marketing District approved the 2018 Operating Plan and Budget at
the September 19th, 2017 meeting and no changes have been made since then.
The mission of the Vail Local Marketing District is to market and promote Vail to attract
overnight destination guests primarily during the May — October time frame, creating
economic vitality by increasing both the visitor base and sales tax revenues. To date,
2017 summer results show a mix in sales tax performance, with a decrease in May and
increases in June and July as compared to the same time period in 2016.
The overarching goal is to strengthen Vail's position as a year-round destination that
appeals to a broad audience by elevating the summer brand position.
The marketing objectives outlined in the VLMD operating plan are:
Continue the momentum and build on the powerful leadership position of the year-round
Vail brand in order to:
• Increase May — October occupancy
• Increase sales tax revenue
• Increase group occupancy
• Optimize visitor mix
• Monitor net promoter score (due to new methodology)
• Increase consideration percentage as measured by Burke
II. BUDGET DETAIL
Budgeted revenue from lodging tax collections is proposed at $3,200,000 for 2018. The
assumptions for this projection are conservative and consistent with the town's
expected sales tax revenue for 2018. Proposed budgeted expenditures are $3,400,000
for 2018 programs. This is a $350,000 decrease from 2017 budgeted expenditures
when $500,000 of fund balance was utilized. However, this is a $240,000 increase
October 17, 2017 - Page 23 of 2
from 2016 expenditures. The 2018 ending fund balance is projected to be $943,733,
which is 30% of annual revenues, and within Council's directive of 25% of annual
revenues.
The following shifts are recommended from the 2017 budget to the 2018
budget to address recent successes and opportunities and to achieve the outlined
marketing objectives:
o Keep Vail in the leadership position and maintain our competitive edge
among other mountain destinations
o Increase our ability to be in market longer and during key timeframes
o Allow us to reach more of our audience nationally, within destination
markets and in the Front Range
o Increase the momentum for reaching annual and 5 -year goals
• Destination budget decreases 2% by realizing a savings in Search Engine
Marketing and increased overall digital media efficiencies
• International budget decreases 6% with the elimination of the Panama market
• Front Range budget decreases 16% with increased digital media efficiencies
and elimination of some traditional sources
• Groups and Meetings budget increases slightly to provide additional sales
efforts as well as targeted partnerships
• PR budget decreases 26% with savings in fees due to reduced scope and the
elimination of Panama
• Research budget decreases 38% to reflect that there is no Burke Brand
Research study in 2018, it is every other year
• Web/email marketing/social media increases 13% in order to provide more
content and social efforts
• Photography/video decreases 39% since a significant investment was made in
2017 to build the video assets and photo archives
• Branding/production decreases 13% since the new brand marketing was
executed in 2016 and production in 2017 so realizing a savings in fees and
production costs due to reduced scope of work
• Professional Fees decrease 2% commensurate with the reduction in scope of
work at the new budget level
• Event Support decreases 80% with the removal of the US Pro
Challenge/Colorado Classic line item that had been carried in the budget the
last several years
The budgetary changes outlined above reflect the goal of shifting dollars to optimize the
visitor mix of destination, front range and international travelers; to drive revenue by
focusing on the core audience while broadening and increasing relevancy with a
younger demographic; to maximize off peak, mid -week and shoulder seasons and to
increase awareness of Vail as a group and meeting destination and drive quality leads
to the lodging community through additional outreach and programs in 2018.
Town of Vail Page 2
October 17, 2017 - Page 24 of 2
ACTION REQUESTED OF VAIL TOWN COUNCIL
The Vail Local Marketing District recommends that the Vail Town Council approve the
2018 Operating Plan and budget of $3,400,000.
Town of Vail Page 3
October 17, 2017 - Page 25 of 2
Income
Lodging Tax
Interest Income
Total Income
Vail Local Marketing District
2018 Proposed Budget
Proposed
2016 2017 2018
Actual Budget Budget
3,198,625
1,722
3,300,000 3,200,000
2,000 2,000
3,200,347
3,302,000 3,202,000
Expense
Destination 1,032,293 1,285,500 1,182,548
International 180,704 241,000 235,052
Front Range 247,368 264,000 222,000
Groups and Meetings 700,248 752,965 756,375
Public Relations Expenses 101,693 115,000 85,200
Content/Influencer Strategy 100,000
Photography / Video 152,180 185,000 112,000
Research 71,966 136,088 84,365
Web Site 45,000 104,000 50,000
Admin Miscellaneous 4,991 7,487 8,000
Email Marketing 6,500 6,500 6,500
Branding 202,289 110,000 98,000
Professional Fees
Vail App 35,000
Legal and Accounting 22,000 25,000 25,000
Advertising 50,741 58,000 48,000
Advertising Agent Fees 45,000 45,000 45,000
Marketing Coordination-TOV 90,000 95,000 95,000
Marketing Coordination-VVP 40,000 40,000 40,000
Professional Fees - MYPR 125,589 132,460 124,960
Ft Range Promotion Fees 22,000 22,000 22,000
Total Professional Fees 395,330 417,460 434,960
Special Event Funding
Special Event Funding
Pro -Cycling Challenge
Event Liason
Total Special Events
Total Expense
21,250
100,000
25,000 25,000
21,250
125,000 25,000
3,161,811
3,750,000 3,400,000
Net Income 38,536 (448,000) (198,000)
Beginning Fund Balance 1,552,198 1,590,733 1,142,733
Ending Fund Balance 1,590,733 1,142,733 944,733
%age Fund Balance (25% required) 50% 35% 30%
4
October 17, 2017 - Page 26 of 253
RESOLUTION NO. 36
SERIES OF 2017
A RESOLUTION APPROVING THE OPERATING PLAN AND BUDGET OF
THE VAIL LOCAL MARKETING DISTRICT, FOR ITS FISCAL YEAR
JANUARY 1, 2018 THROUGH DECEMBER 31, 2018
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the "Charter"); and
WHEREAS, the members of the Town Council of the Town (the "Council") have
been duly elected and qualified; and
WHEREAS, C.R.S. §29-25-110 requires the Council's annual approval of the
operating plan the Vail Local Marketing District (the "VLMD").
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. The Council approves the operating plan and budget of the VLMD
for marketing related expenditures beginning on the first day of January, 2018, and
ending on the 31St day of December, 2018.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of
the Town of Vail held this 17th of October, 2017.
Dave Chapin, Town Mayor
Attested:
Patty McKenny, Town Clerk
Resolution No. 36, Series of 2017
October 17, 2017 - Page 27 of 2
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Town Manager Report
PRESENTER(S): Greg Clifton, Town Manager
ATTACHMENTS:
Description
Town Manager Report
TOWN Of9
October 17, 2017 - Page 28 of 2
TOWN OF VAIL `
75 South Frontage Road West
Vail, Colorado 81657
vailgov.com
TOWN MANAGER REPORT -
OCT 17th TOWN COUNCIL MEETING
TOPICS
• Library - Environmental
Achievement
• Police Updates
• Red Sandstone Parking
Structure
• Staff Compensation
Comparisons
• The First 30 Days
• Economic Development
Director
Library - Environmental Achievement
Town Manager's Office
970.479.2106
970.479.2157 fax
The Colorado Department of Public Health and Environment has recognized 167
companies for outstanding environmental achievements that help keep Colorado a
desirable place to work and live. The department, in partnership with the Pollution
Prevention Advisory Board and the Colorado Environmental Partnership, presented the
18th annual Environmental Leadership Awards on October 4th in Glendale. This year's
program recognized 21 new Gold Leaders. The Vail Public Library is one of 90
companies and organizations statewide already designated as Gold Leaders. The library
was awarded this distinction last October at the Environmental Leadership Awards event.
Vail Public Library still holds the distinction of being the only Gold Level library in the
State. The Leadership Program is open to all Colorado businesses, educational
institutions, government agencies, communities, and nonprofits.
This is exciting news as our Town Library has voluntarily gone beyond compliance with
state and federal regulations and is committed to continual environmental
improvement. In 2015, the library was certified Actively Green due to efforts toward
improved recycling and composting as well as educational outreach. The library
currently has a very engaged staff member, Sandy Rivera, who is working diligently to
increase the library's sustainability efforts on all fronts. Sandy Rivera also serves on
the Town of Vail's Green Team.
Police Updates
The Vail Police Department recently said goodbye to Fran Micka who is retiring after 15
years. Fran is looking forward to a longer tennis season in Texas after serving on the
police administration and records team.
The Department is finishing up two weeks of training for all the officers. The 40 hours of
training that each officer received included topics such as: Domestic Violence
Investigation, Eagle County Collaborative Management Program Referrals, Legal
Updates, Skills Training, and Standardized Field Sobriety Testing.
October 17, 2017 - Page 29 of 2
Red Sandstone Parking Structure
The Council, on August 1st, directed staff to provide a reinforced foundation to the Red
Sandstone Parking Structure in order to accommodate future upward expansions. The
added cost to the budget based on the schematic design pricing was initially estimated to
be $732,000. The project team has advanced a design to meet this objective. Haselden
Construction will have an updated cost estimate for the project with the additional
foundation work. Staff will provide Council a verbal update during its regular meeting.
Staff Compensation Comparisons
With the pending approval of the 2018 Budget, there is justified interest in the Town's
labor costs and compensation. In totality, the Town's labor cost represents about 66% of
its total budget. This however is reflective of an array of in-house services such as the
Town's library, transportation, and emergency services. We are fortunate to have these
services within the structure of the Town organization. The labor costs are also reflective
of a high level of services, across the spectrum, meeting the Vail standard for our
residents and guests.
The budget documents will include data related to compensation comparisons with both
public and private sectors. The data will graphically demonstrate that the Town of Vail is
on par with its staff compensation. Council can expect more elaboration upon the topic of
staff compensation in future budgets ... it is a worthy topic for discussion.
The First 30 Days ...
Council may recall the First Year Game Plan that was submitted to you in July during the
recruitment process. The first 30 days were targeted to include initial organizational
meetings, individual meetings with management staff, and individual meetings, with
Council members. Focus would include the budget meetings, "meet and greet" functions,
and acquaintance with the many boards and commissions. Toward these initial pursuits,
the past 30 days have included the following:
• Full time work commenced on September 25th
• Our weekly management meetings are occurring from 10am to noon on every
Wednesday; individual meetings with all managers (directors) occur every
Monday, 30 minutes per each.
• Meetings with departmental staff have included the Vail Library, the Town
Administrative group, and a portion of the Public Works Department.
• I have attended the Vail Housing Authority meeting, the Vail Economic Advisory
Committee, and have observed the Planning and Environment Commission in
action.
• Meet and greets with individual community members have been occurring with
Town Manager's Report Page 2
October 17, 2017 - Page 30 of 2
regularity. Lunch meetings with individual Council members have commenced.
• There has been some involvement with the budget process, focusing on specific
items and narratives. The budget process has been masterfully overseen
through the Finance Department with significant collaboration by all.
• In the months ahead, focus will shift to more community involvement and
outreach, continued departmental meetings for the purpose of meeting the entire
staff, orientation for new Council member(s), a management level retreat and a
Council retreat.
Economic Development Director
Speaking of recruitment, the process is well underway for the hire of a new Economic
Development Director, to fill the (very large) shoes of our recently -retired Kelli McDonald.
More than 80 applicants have submitted their resumes for the position. We have
requested assistance from a small group of board members from the VEAC, VLMDAC,
and CSE to assist in the selection process. Initially the HR team will work with the board
group to narrow the pool to a group of finalists who will be interviewed by a panel of
community members and internal staff. Additionally, we are planning for a "meet the
candidates" reception and interviews for late October or early November, with a selection
of the successful finalist to follow. Stay tuned.
Town Manager's Report Page 3
October 17, 2017 - Page 31 of 2
TOWN Of9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Short Term Rental policy discussion
PRESENTER(S): Kathleen Halloran, Finance Director
ACTION REQUESTED OF COUNCIL: Staff is requesting further clarification from Council on
policy direction and will return with an ordinance on November 7th.
BACKGROUND: Over the course of two public input sessions this summer and four Council
meetings, staff has received direction on regulations for the short term rental market. There are
several other policy considerations that staff would like Council's direction prior to developing an
ordinance.
STAFF RECOMMENDATION: Direct staff on additional policy changes, if any, prior to a
proposed ordinance scheduled for November 7th.
ATTACHMENTS:
Description
STR Regulations
October 17, 2017 - Page 32 of 2
TOWN OF VAIL
Memorandum
TO: Vail Town Council
FROM: Finance Department, Economic Development Department
DATE: October 17, 2017
SUBJECT: Short Term Rental Policy Considerations
I. SUMMARY
The purpose of this memo is to provide Council an opportunity to review draft ordinance
wording for implementation of regulations and compliance of short-term rentals (STRs).
II. BACKGROUND
On August 1st, RRC & Associates and staff presented the results of public outreach efforts
and Council had a high-level discussion of preliminary ideas for future regulation and
compliance methods. The town has hosted two public input meetings this summer, with
additional public input opportunities during four Council discussions on the topic since
May.
Staff continues to research and participate in STR topics. For example on October 12th, staff
attended a panel discussion on "New Approaches to Short Term Rental Regulations" in
Frisco, CO. Later this month, Johannah Richards, the town's Sales Tax Administrator will
present an update of Vail's STR regulations during a workshop sponsored by The Riley
Center for Livable Communities - College of Charleston. The workshop is focused on
"Strategies for Managing and Measuring Residential Short -Term Rentals."
The evolving landscape of the short term rental market dictates that the town continue
evaluating and adjusting our process to keep pace. The proposed ordinance scheduled for
November 7th will address recently -identified regulation needs, however staff may propose
additional changes as opportunities arise.
III. DISCUSSION
During the September 5th Council meeting, staff received feedback from Council regarding
specific regulations relating to STRs. The outcomes could be divided into those items
October 17, 2017 - Page 33 of 2
requiring legislation (Council ordinance) and those items that can be addressed
administratively.
A. Items requiring legislation that staff is currently working on includes the following:
• Revise the current ordinance to remove the 14 -day threshold to require a license
• Create a penalty / fine structure for the unlicensed operation of short-term rentals
• Require an affidavit to be signed by the licensee to acknowledge trash, noise and
parking violations as well as verifying life safety precautions are in place.* Staff has
another suggestion based on additional research. Please see below for details on the
concept of a third party inspector.
• Require a local property contact for each rental which must be posted in the interior of
the rented unit for renters, as well as documented with the town.
Staff requests further clarification from Council on the below topics prior to drafting
an Ordinance for the November 7th meeting:
1. Joint ownership. Specifically this entails a required sign -off by a neighbor sharing a
party wall, for example a duplex owner. Does Council wish to include a
requirement relating to joint ownership in the ordinance?
2. Council has initially approved the town requiring an owner -signed affidavit verifying
that the owner has complied with short term rental safety requirements such as CO2
monitors, smoke detectors and occupancy limits. Sample checklists are attached
(Attachment A) which provides a lot of detailed considerations.
3. Based on additional research, staff would like to propose another option for addressing
safety concerns. Rather than rely on an affidavit, the owner could be required to
obtain an inspection from a third party company as part of the annual licensing
process. Staff would suggest that a standard checklist form be used by the inspector
and could provide a list of accepted vendors. Does Council wish to require an
affidavit or an outside inspection prior to licensing and license renewal?
4. Also on the topic of safety, citizens have expressed concerns with snowy/icy exterior
walkways and stairs as potential hazards to vacationing guests. Does Council wish
to include exterior walkways in the safety requirements?
5. Council previously discussed tracking violations of the town's current noise, trash, and
parking ordinances for the purposes of license revocation. Does Council wish to add
a regulation to enable the town staff to revoke a business license if a certain
number of verified violations occur for a particular rental unit? Staff believes
that license revocation may be an effective enforcement tool. It could be
structured with a revocation hearing and applicable criteria to ensure a fairly
administered process.
6. With enforcement in mind, the posting of a rentals license number on the exterior of
the unit would greatly improve reporting of complaints or violations that must be
-2-
October 17, 2017 - Page 34 of 2
verified by police or code enforcement. A call into Dispatch or responding officers may
not be able to readily identify if the location is a rental or confirm the exact address and
unit number. Without a confirmed location, it will be difficult to prove that a violation
has occurred. Other communities such as South Lake Tahoe, Hood River, Oregon,
and Santa Cruz County, California have implemented an exterior posting of the
license number. South Lake Tahoe for example uses a 12"x12" sign placed near the
main doorway and Santa Cruz signs are limited to 216 square inches. Any regulation
surrounding exterior signage would have to first be approved by the Design Review
Board (DRB). Does Council support exterior posting of license numbers?
7. Since the last Council discussion on STRs, staff has learned of new legislation passed
in San Francisco that is gaining traction with other municipalities. The new regulation
requires hosting platforms such as VBRO or Airbnb to verify that a rental is licensed
with the municipality prior to listing the advertisement. The hosting platforms are
allowed to use multiple methods to verify licensing. Other municipalities pursuing this
same regulation include Santa Monica, California and Miami -Dade County, Florida.
Does Council wish to pursue requiring hosting platforms to confirm licensing
prior to posting a rental online?
Based on Council direction, the above items will be included in an ordinance scheduled for
first reading on November 7th.
B. Items not requiring legislation that staff is currently working on includes the following:
• RFQ's have been sent out for software to enable better enforcement and tracking.
Demonstrations and research are currently underway.
• Staff is updating the town's database of rentals, by parcel number, including rentals
represented by a property management company. An up-to-date database is critical
for effective enforcement efforts. This will utilize GIS resources.
• Staff will actively engage in enforcement practices and track communications with
owners.
• Staff has been working on developing education handouts and communications.
Specifically, the education addresses topics such as trash, noise, parking, and life
safety. A variety of audiences are being considered such as owners, renters, local
contacts and neighbors. The following is a list of education materials that would be
distributed to each group:
o Owners would receive information upon licensing (or renewal).
o Neighbors would receive a "who to call" information guide.
o Local property contacts will receive guidelines outlining expectations.
o Renters would be notified of local regulations / considerations via a posting on
the interior of the rental unit.
- 3
October 17, 2017 - Page 35 of 2
• Short Term Rental License application forms will be formulated to include an affidavit
form (or inspection checklist), a complete list of websites and listing numbers where
the STR is advertised, and local property contact information.
• Staff has begun working with the Police Department/Code Enforcement to involve their
feedback in the education efforts, and establish a communication method to track
complaints reported to Dispatch Services and follow up on violations.
• Verified violations will be tracked within the business licensing software.
IV. REQUEST OF COUNCIL
Based on confirmation from Council, staff will bring back draft ordinance wording for better
consistency and wording in the town code as it relates to short term rentals.
- 4
October 17, 2017 - Page 36 of 2
RENTER SELF -CERTIFICATION CHECKLIST UNIT#:
LIFE SAFETY
THE CERTIFICATE TO RENT IS/WILL BE POSTED CONSPICUOUSLY
STREET NUMBER IS CLEARLY MARKED ON BUILDING
ELECTRICAL PANEL/CIRCUIT BREAKER IS LABELED CLEARLY AND ACCESSIBLE
SMOKE DETECTORS ARE IN WORKING ORDER
CARBON MONOXIDE DETECTORS ARE IN WORKING ORDER
DECKS, GUARDRAILS, AND HANDRAILS ARE PRESENT IF APPLICABLE AND IN WORKING ORDER
EGRESS FROM BUILDING IS UNOBSTRUCTED
FIRE EXTINGUISHERS ARE PRESENT AND MAINTAINED AS REQUIRED BY CODE
EMERGENCY LIGHTS ARE LOCATED IN COMMON AREAS OR EGRESSES OF CONDOMINIUM COMPLEX
r
Please check each line to certify you are in compliance with the Provincetown Habitations for Rent Regulations
SANITATION
RENTERS ARE INFORMED OF RECYCLING/TRASH PROCEDURES
RECYCLING/TRASH IS STORED AND DISPOSED OF PROPERLY
BUILDING ENVELOPE IS SECURE & WEATHER TIGHT
BUILDING EXTERIOR IS IN GOOD REPAIR
SITE AND BUILDING LIGHTING ARE SUFFICIENT
DWELLING INTERIOR IS IN GOOD REPAIR
DWELLING IS CLEAN AND IN GOOD REPAIR
VENTILATION/AIR EXCHANGE IS SUFFICIENT
DOORS/WINDOWS ARE OPERABLE AND SECURE
NO EVIDENCE OF EXCESSIVE MOISTURE
SUFFICIENT NATURAL LIGHT
ALL FIXTURES PRESENT AND IN GOOD REPAIR
NO ACTIVE HAZARDS PRESENT
NON -POROUS SURFACE FINISHES ARE INTACT
DWELLING IS SOUND BUFFERED
DWELLING IS PEST/VERMIN FREE
SCREENS ARE INSTALLED (APRIL 1 - OCTOBER 30)
KITCHEN FACILITIES ARE PROVIDED AND IN GOOD REPAIR (YES/NO)
WASTEWATER (select one)
TYPE OF WASTEWATER DISPOSAL SYSTEM: n CESSPOOL n SEWER n SEPTIC/TITLE 5
OWNERS DUTY OF COMPLIANCE (initial each of the following)
I will ensure that compliance with the conditions set forth in the Rental Certificate and all
applicable laws relative to the habitation of the premises is maintained at all times.
I will ensure that the maximum occupancy of the premises is not exceeded at any time.
I will ensure that the individual(s) identified as being available for responding to emergencies and requests for assistance
are in fact available at all times and that a prompt and appropriate response is provided.
I understand that the Board of Health may, in lieu of suspension or revocation, modify any Rental Certificate to impose
additional conditions, including but not limited to a requirement for periodic inspections and/or a limitation on the
maximum number of occupants allowed.
I understand if any Rental Certificate is suspended or revoked, I am responsible for finding alternative and comparable
housing for any and all tenants until such time as the tenancy ends or the rental certificate is reinstated.
I certify, under pains and penalties of perjury, that I have inspected each unit and that it complies with all applicable laws,
including but not limited to the State Sanitary Code, 105 CMR 410.000, et seq., the State Building Code, 780 CMR, the
Town of Provincetown Zoning Bylaws, and Provincetown Board of Health Regulation Part XII.
Sign:
Print:
Date:
October 17, 2017 - Page 37 of 2
Rental Property Self -Inspection Checklist
All questions must be answered. Failure to answer any question will delay Please check ( )
your issuance of a Rental Permit Number. if condition is met
EXTERIOR OF THE HOUSE
1. House # is posted in numerals a minimum of 4 inches tall.
2. House # is visible from the street.
3. Is there a swimming pool?
If NO, go to #8
4. There is a code compliant, 4 foot high fence around pool.
5. Pool gates are self-closing, self -latching and lockable.
6. There is a working alarm on every door to the pool area.
7. There is an alarm in the pool.
INTERIOR OF THE HOUSE
8. How many bedrooms are in the house?
9. How many levels, including a basement, if applicable, are in the house?
10. Is there a lower -level recreation area?
11. Is there a lower -level sleeping area?
12. There are handrails on all stairways.
13. The electrical panel is properly marked.
YES ( ) NO ( )
YES ( ) NO ( )
()
()
SMOKE DETECTORS/CARBON MONOXIDE DETECTORS
14. Smoke detectors are installed and working on every level.
15. Carbon monoxide detectors are installed and working on every level.
16. Smoke detectors are installed and working in every bedroom.
17. Smoke detectors are installed and working in every sleeping area.
18. Smoke detectors are installed within 10 feet of any bedroom door in the hallway.
19. Smoke and carbon monoxide detector batteries are replaced regularly.
FIREPLACE/WOOD BURNING STOVE
20. Does your home have a fireplace or wood -burning stove?
If YES, answer #21
21. The fireplace or wood -burning stove has a door(s) or screen(s).
YES() NO()
YES () NO ( )
NOTICE: Only those structures and uses that have received a Certificate of Occupancy may be legally occupied
pursuant to the Shelter Island Town Code. The issuance of a Rental License number for a property does not
mean that all structures, or portions thereof, on said property may be legally occupied. Please consult with the
Building Department as to any questions about open building permits and legal uses.
Sworn to under penalty of perjury:
Property Owner's Name
Owner's Original Signature
Sworn to before me this day of _, 20
(Notary Public)
October 17, 2017 - Page 38 of 2
Life Safety Compliance and Contact Verification Form
*all fields required
The owner must perform the following tests and certify compliance by signing below.
1. Smoke and Carbon Monoxide Alarm Verification: Verification of number and locations are required for the entire
property. Every smoke and carbon monoxide alarm must function properly with the alarm sounding after pushing the
test button. Smoke detectors must be installed inside sleeping rooms, outside sleeping areas in the immediate vicinity
of bedrooms, and on each story. Carbon monoxide alarms must be within 15 feet of all bedrooms.
Number and location(s) of smoke alarms
Number and location(s) of carbon monoxide alarms
Owner Signature
Print Name Date
2. IPMC Life Safety Verification: Every Short -Term Rental property must comply with life safety regulations under the
International Property Maintenance Code as adopted by the City of Boulder Municipal Code for building safety.
More information on the IPMC Life Safety Code can be found here: Chapter 2 - Property Maintenance Code
https://library.municode.com/co/boulder/codes/municipal_code?nodeld=TIT10ST CH2PRMACO
Owner Signature Print Name
*all fields required
LOCAL CONTACT: Provide contact information for two additional contact persons within 60 minutes of the property.
Date
First Name
Middle Initial Last Name
Address
City/State Zip Code
Primary Phone
LOCAL CONTACT:
Secondary Phone (if applicable) Email Address
First Name
Middle Initial Last Name
Address
City/State Zip Code
Primary Phone
Secondary Phone (if applicable) Email Address
October 17, 2017 - Page 39 of 2
TOWN Of UAJL
VAILTOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Resolution No. 32, Series of 2017, Resolution supporting Eagle County Ballot
Issue 1A — funding mental health and substance abuse services in Eagle County through the
taxation of retail marijuana
PRESENTER(S): Dave Chapin, Mayor
ACTION REQUESTED OF COUNCIL: Council is asked to vote on the resolution.
ATTACHMENTS:
Description
Resolution No. 32, Series of 2017
October 17, 2017 - Page 40 of 2
•
1
What is being
proposed and Why?
Eagle County is seeking to enact a
tax on the sale and production of
recreational marijuana. The funds
raised from this tax will help
address the shortage of mental
illness and substance abuse
programs and facilities in
our community.
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October 17,
VOTE YES FOR
MENTAL HEALTH
An innovative funding
source for Mental Health
=MIME
Vote Yes for 1A
Vote Yes for Mental Health
Why do it?
One in four experiences a mental illness or
substance abuse crisis in a given year. The
new tax is providing an opportunity to re-
solve the funding treatment challenges that
some liken to an epidemic.
What is the need here?
• There is a lack of mental health and
substance abuse facilities and programs in
Eagle County.
• Residents have to drive to Grand Junc-
tion or Frisco for facility -based care.
• Mind Springs Health has experienced a
367% increase in call volume from Eagle
County residents to their 24/7 crisis and
suicide hotline over the past 6 years.
• Mental illness issues have been called an
"epidemic" by experts.
• Suicide rates in Eagle County are double
the state average.
• T•
What is being
proposed?
• A tax on recreational marijuana produc-
tion and use starting at 2.5 percent and
capping out at 5 percent in five years.
• Medical marijuana products will not
be taxed.
• At present there is no county tax on
marijuana.
• Nearly 60% of the tax will be paid by
Eagle County visitors.
• Only recreational marijuana users will
pay tax.
October 17, 2017
How will the money
be used?
• The new tax could eventually generate
more than $1 million as the industry grows.
• Each year $1.2 million of that will be
earmarked solely for mental illness and
substance abuse services in the Eagfe River
and Roaring Fork Valleys.
• A committee of behavioral health
experts will recommend the best use of
those funds including mental illness walk-
in and substance abuse clinics, respite
care, crisis stabilization, suicide prevention
and social detox units.
• It is anticipated it will take several years
to generate more than $1.2 million, and
when that happens any excess funds will
be invested in community projects.
t_LAEN .',;1C L http://rriE llcIlhc,,1llhvotcwc-,.c(Tm
RESOLUTION NO. 32
SERIES OF 2017
A RESOLUTION SUPPORTING EAGLE COUNTY BALLOT ISSUE 1A —
FUNDING MENTAL HEALTH AND SUBSTANCE ABUSE SERVICES IN EAGLE
COUNTY THROUGH THE TAXATION OF RETAIL MARIJUANA
WHEREAS, the Board of County Commissioners ("County") has submitted to the
registered, qualified electors of Eagle County, at the general election to be held on
November 7, 2017, a question authorizing a sales and excise tax increase for the
purpose of funding mental health and substance abuse services in Eagle County;
WHEREAS, C.R.S. §1-45-117(1)(b)(III) allows any political subdivision to pass a
resolution in support and otherwise take a position of advocacy on this issue and report
the passage of the same through established, customary means;
WHEREAS, the Vail Town Council desire to support the County's efforts in this
regard and encourage our constituents to vote yes on Ballot Issue 1A;
WHEREAS, many of our citizens with needs for assistance and/or treatment with
regard to substance abuse and mental health have faced a persistent problem of
having a lack of facilities or funding for such services. For those in Eagle County
needing these services the closest existing facilities are located in Grand Junction and
Frisco; and
WHEREAS, mental health and substance abuse issues impact a large sector of
our population:
• 1 in 4 adults experience a mental health or addiction crisis in a given year
• 18% of adults live with anxiety disorders
• 60% with a mental illness don't receive treatment
• 20% of 13-18 year olds live with a mental health condition
• 50% of youth ages 8-15 don't receive treatment
• 37% students with mental health conditions dropout of high school- highest rate
of any disability group
• Eagle County has already seen 10 individuals commit suicide in 2017 and is on
pace to set a record for annual suicides;
WHEREAS, the marijuana industry and its associated sales tax revenues has
created an opportunity to help resolve the funding and treatment problem; and
WHEREAS, if approved, a significant portion of the resulting tax revenue from
the sale of recreational marijuana - $1.2 million minimum - would be dedicated and
immediately available to create programs for prevention of mental health and treatment
of substance abuse issues. The longer-term goal involves the creation of an in -county
facility.
October 17, 2017 - Page 43 of 2
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, as follows:
Section 1. The Vail Town Council would like to join Eagle County, our health care
providers, our local law enforcement agencies, our school districts, and our other
community partners in supporting the passage of Ballot Issue 1A — Funding Mental Health
and Substance Abuse Services in Eagle County through the Taxation of Retail Marijuana.
The registered, qualified electors of Town of Vail are encouraged to vote yes on Ballot
Issue 1A.
Section 2: Adoption of this resolution may be reported or distributed only through
established, customary means, other than paid advertising, by which information about
other proceedings of the Town Council is regularly provided to the public.
Section 3: This resolution is effective upon adoption.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 17th day of October, 2017.
Dave Chapin,
Mayor of the Town of Vail, Colorado
ATTEST:
Patty McKenny,
Town Clerk
October 17, 2017 - Page 44 of 2
TOWN IfO
VAIL TOWN COUNCILAGENDA MEMO
ITEM/TOPIC: Resolution No. 33, Series of 2017, Resolution of Support for the Vail Park And
Recreation District Ballot Issue at the November 7, 2017 Special Election
PRESENTER(S): Dave Chapin, Mayor
ACTION REQUESTED OF COUNCIL: Council is asked to vote on the resolution.
ATTACHMENTS:
Description
Res. No. 33 VRD Ballot Proposal
October 17, 2017 - Page 45 of 2
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October 17, 2017 - Page 47 of 2
RESOLUTION NO. 33
SERIES OF 2017
RESOLUTION OF SUPPORT FOR THE VAIL PARK AND RECREATION
DISTRICT BALLOT ISSUE AT THE NOVEMBER 7, 2017 SPECIAL ELECTION
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado
is a home rule municipal corporation duly organized and existing under the laws of the State of
Colorado and the Town Charter;
WHEREAS, the members of the Town Council of the Town (the "Council") have been
duly elected and qualified;
WHEREAS, when Vail's electorate voted in 1994 to separate the mil levy for Vail Parks
and Recreation District from the Town of Vail, the VRD's tax base became less sustainable over
time; and
WHEREAS, the Vail Park and Recreation District ("VRD") Board of Directors (the
"Board") has determined that the interest of VRD and the public interest and necessity require
that VRD increase its property tax levy;
WHEREAS, VRD's Board further has determined that it is necessary to submit to the
eligible electors of VRD the question of authorizing VRD to increase its property tax levy at the
election to be held on November 7, 2017 as "Ballot Issue A";
WHEREAS, VRD operates and manages facilities and provides services to the Vail
community; since the VRD was created as a special district separate from the Town of Vail, it
has substantially increased programming and taken management of new facilities to keep up
with growing resident and guest demand; this has resulted in increased costs;
WHEREAS, under its current tax constraints, VRD faces a gap in its ability to pay the
capital costs of its operation; the existing levy was intended to cover operation costs only, not
capital costs; and this operating tax rate has not been increased in the 24 years that the VRD
has grown;
WHEREAS, VRD operates the Vail Golf Club, Dobson Ice Arena, Vail Tennis Center,
Vail Nordic Center, Vail Gymnastics Center, Golden Peak Pickleball Center, Zeke M. Pierce
Skatepark, Vail Athletic Fields, Imagination Station and Community Programming Room, Vail
Nature Center, after-school programs and open gyms at Red Sandstone Elementary School,
summer day camps and sports camps, adult sports leagues, trail running, mountain biking and
whitewater races, art and fitness classes and many of Vail's favorite family events and
tournaments;
WHEREAS, without this increase, rates would have to be increased 35 percent across
the board for all programming and events, which means an annual silver golf pass now costing
$1,000 would increase to $1,350; a softball team's fees would increase from $585 to $789.75
and one day of youth summer camp would increase from $55 to $74;
WHEREAS, new funding would keep the facilities and operations environmentally
friendly for residents and guests, and align the district with the Town of Vail's Sustainable
Destination designation by replacing the inefficient chiller system at Dobson Ice Arena, updating
October 17, 2017 - Page 48 of 2
the restrooms at the Vail Athletic Field, and pursuing solar power and energy saving programs
at each of the VRD facilities;
WHEREAS, keeping VRD's rates affordable will add to Vail's sense of community by
preserving affordable recreational and educational opportunities for Vail's residents, children
and working families;
WHEREAS, the money would replace outdated equipment and address the major repair
backlog to upgrade and renovate facilities, such as updating the bleachers, scoreboards, sound
system and concession at Dobson Ice Arena; the starter house and bridges at the Vail Golf
Club, kids' exhibits at the Imagination Station, and the old Vail Tennis Center building;
WHEREAS, a yes vote on Ballot Issue A is a vote to preserve affordable recreational
opportunities for all of Vail's residents and guests, and to upgrade and maintain safe and
modern facilities for generations to come;
WHEREAS, if passed, Ballot Issue A will provide VRD with an extra 1.000 mill levy,
which results in an annual tax increase of $36 for a house worth $500,000; and
WHEREAS, it is the opinion of the Town Council that increasing VRD's property tax levy
will promote the health, safety and welfare of the entire community.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO, as follows:
Section 1. The Vail Town Council hereby supports the passage of Ballot Issue A — to
provide the VRD with an extra 1.00 mill levy — and the registered, qualified electors of the Town
of Vail are encouraged to vote yes on Ballot Issue A.
Section 2: Adoption of this resolution may be reported or distributed only through
established, customary means, other than paid advertising, by which information about other
proceedings of the Town Council is regularly provided to the public.
Section 3: This resolution is effective upon adoption.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the
Town of Vail held this 17th day of October, 2017.
Dave Chapin,
Mayor of the Town of Vail, Colorado
ATTEST:
Patty McKenny,
Town Clerk
October 17, 2017 - Page 49 of 2
TOWN Of9
VAIL TOWN COUNCILAGENDA MEMO
ITEM/TOPIC: Resolution No. 34, Series of 2017, A Resolution in Support of Ballot Question 1
on the November 7, 2017 Town of Vail Election Ballot; and Setting Forth Details in Regard
Thereto
PRESENTER(S): Dave Chapin, Mayor
ACTION REQUESTED OF COUNCIL: Council is asked to vote on the resolution.
ATTACHMENTS:
Description
Resolution No. 34, Series of 2017
October 17, 2017 - Page 50 of 2
RESOLUTION NO. 34
Series of 2017
A RESOLUTION IN SUPPORT OF BALLOT QUESTION 1 ON THE
NOVEMBER 7, 2017, TOWN OF VAIL ELECTION BALLOT; AND
SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the "Charter");
WHEREAS, the members of the Town Council of the Town (the "Council")
have been duly elected and qualified;
WHEREAS, Senate Bill 05-152, codified at C.R.S § 29-27-101, et seq., prohibits
most uses of municipal resources for infrastructure to improve the following: local
broadband service "advanced services"), cable television services, and
telecommunications services, without the approval of the registered electors of the
applicable municipality;
WHEREAS, C.R.S § 29-27-201(1) authorizes a local government to submit to the
registered electors of the local government the question of whether the local
government shall be authorized to provide cable television services,
telecommunications services and advanced services within its boundaries;
WHEREAS, the Council has submitted to the vote of the registered electors of
the Town, as a referred measured under C.R.S. § 29-27-201(1), the question of whether
the Town should be authorized to provide cable television services, telecommunications
services and advanced services within its boundaries, all as more fully described in the
ballot question set forth in Resolution No. 26, Series of 2017;
WHEREAS, the ballot question will be "Question 1" on the November 7, 2017,
Town election ballot; and
WHEREAS, approval of Question 1 will restore the Town's legal authority to
study, consider, and potentially provide, or partner to provide, advanced services, cable
television services and telecommunications services in the Town.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, as follows:
Section 1: The Council unanimously supports the passage of Question 1 on
the November 7, 2017, Town election ballot, and recommends that the electors of the
Town vote in favor of such ballot question.
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October 17, 2017 - Page 51 of 2
Section 2: Adoption of this resolution may be reported or distributed only
through established, customary means, other than paid advertising, by which
information about other proceedings of the Town Council is regularly provided to the
public.
Section 3: This resolution is effective upon adoption.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the
Town Council of the Town of Vail held this 17th day of October, 2017.
Dave Chapin,
Mayor of the Town of Vail, Colorado
ATTEST:
Patty McKenny,
Town Clerk
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TOWN 19F9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Resolution No. 35, Series of 2017, A Resolution Approving a Development
Agreement Between the Town of Vail, The Vail Local Housing Authority and Sonnenalp
Properties, Inc.
PRESENTER(S): George Ruther, Director of Community Development
ACTION REQUESTED OF COUNCIL: Approve, Approve with Conditions or Deny Resolution
No. 35, Series of 2017.
BACKGROUND: Sonnenalp Properties Inc. owns real property within town limits with a physical
address of 501 N. Frontage Rd. W. The owner wishes to develop deed restriction property for
employee housing which will consist of 65 residential dwelling units within one building, parking and
walkway improvements as well as renewable energy options. In exchange for the Deed
Restriction, the Town shall pay the Developer $4,225,000 (the "Town Contribution"). The Town
Contribution is based on a per Unit price of $65,000 (for 65 Units).
ATTACHMENTS:
Description
Resolution No. 35, Series of 2017
Development Agreement
Deed Restriction
October 17, 2017 - Page 53 of 2
RESOLUTION NO 35.
Series of 2017
A RESOLUTION APPROVING A DEVELOPMENT AGREEMENT BETWEEN THE
TOWN OF VAIL, THE VAIL LOCAL HOUSING AUTHORITY AND SONNENALP
PROPERTIES, INC.; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the laws
of the State of Colorado and the Town Charter (the "Charter");
WHEREAS, the members of the Town Council of the Town (the "Council") have
been duly elected and qualified;
WHEREAS, Sonnenalp Properties Inc. (the "Developer") is the owner of certain real
property with a physical address of 501 North Frontage Road West, Vail, CO 81658 (the
"Property");
WHEREAS, the Developer plans to redevelop the Property for rental employee
housing (the "Development");
WHEREAS, the Developer anticipates that the Development will consist of 65
residential dwelling units within one building, together with associated landscaping,
lighting, driveway, parking and walkway improvements, as well as renewable energy
options and multi -modal transportation options;
WHEREAS, the final design and layout of the Development is subject to approval by
the Town's Planning and Environmental and Design Review, and will be set forth in an
approved development plan;
WHEREAS, the Development will be subject to a Deed Restriction for the benefit of
the Town;
WHEREAS, in exchange for the Deed Restriction, the Town shall pay the Developer
$4,225,000 (the "Town Contribution"). The Town Contribution is based on a per Unit price
of $65,000 (for 65 Units). If the Approved Plan includes less than 65 Units, the Town
Contribution shall automatically be reduced accordingly, on a per -Unit basis. The Town
Contribution shall also be reduced by the actual amount of any grant received by the
Developer from any other source; and
WHEREAS, the Town and the Developer wish to enter into a development
agreement (the "Agreement") to further set forth the responsibilities of the parties with
regarding the Development.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF VAIL, COLORADO THAT:
1. The Agreement is hereby approved in substantially the same form attached
hereto as Exhibit A and in a form approved by the Town Attorney, and the
Town Manager is hereby authorized to execute the Agreement on behalf of
the Town.
Resolution No. 35, Series of 2017
October 17, 2017 - Page 54 of 2
2. This resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 17th day of October 2017.
Dave Chapin,
Mayor of the Town of Vail, Colorado
ATTEST:
Patty McKenny,
Town Clerk
Resolution No. 35, Series of 2017
October 17, 2017 - Page 55 of 2
DEVELOPMENT AGREEMENT
THIS DEVELOPMENT AGREEMENT (the "Agreement") is made this
day of , 2017 (the "Effective Date"), by and among the Town of Vail,
Colorado, a Colorado home rule municipality with an address of 75 South Frontage
Road, Vail, Colorado 81657 (the "Town"), the Vail Local Housing Authority, a local
housing authority with an address of 75 South Frontage Road, Vail, Colorado 81657
(the "VLHA"), and Sonnenalp Properties, Inc. a Colorado corporation with an address of
20 Vail Rd., Vail, CO 81657 ("Developer") (each individually a "Party" and collectively
the "Parties").
WHEREAS, Developer is the owner of certain real property more particularly
described in Exhibit A, attached hereto and incorporated herein by this reference (the
"Property");
WHEREAS, Developer plans to develop the Property for rental employee
housing (the "Development");
WHEREAS, the Development will be subject to a Deed Restriction for the benefit
of the Town in the form attached hereto as Exhibit B and incorporated herein by this
reference (the "Deed Restriction");
WHEREAS, in exchange for the Deed Restriction, the Town will compensate
Developer as set forth herein; and
WHEREAS, the Parties wish to elaborate on the terms of the Development
process and parameters of the Development.
NOW, THEREFORE, for and in consideration of the mutual promises and
covenants contained herein, the sufficiency of which is mutually acknowledged, the
Parties agree as follows:
1. General Terms of Development. At this time, the Parties anticipate that the
Development will consist of 65 residential dwelling units (each a "Unit" and collectively
the "Units") within one building, together with associated landscaping, lighting, driveway,
parking and walkway improvements, as well as renewable energy options and multi-
modal transportation options. The final design and layout of the Development is subject
to approval of the Town's Planning and Environmental Commission ("PEC") and Design
Review Board ("DRB"), and will be set forth in an approved development plan (the
"Approved Plan").
2. Town Contribution. For completion of the Development in accordance with the
Approved Plan and this Agreement, the Town shall pay Developer $4,225,000 (the
"Town Contribution"). The Town Contribution is based on a per Unit price of $65,000
(for 65 Units). If the Approved Plan includes less than 65 Units, the Town Contribution
shall automatically be reduced accordingly, on a per -Unit basis. The Town Contribution
shall also be reduced by the actual amount of any grant received by Developer from any
other source.
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3. Obligations of the Town.
a. Payment. On or before January 15, 2018, if Developer has complied with
the Approved Plans and this Agreement, the Town shall place the Town Contribution in
a restricted escrow account, to be released back to the Town only if Developer fails to
complete the Development in accordance with this Agreement and the Approved Plan.
If Developer completes the Development in accordance with this Agreement and the
Approved Plan, the Town Contribution shall be released from the restricted escrow
account to Developer within 30 days of issuance of any certificate of occupancy for the
Development.
b. Right -of -Way and Easements. The Town shall, as permitted by law, use
its best efforts to secure required rights-of-way and easements to allow Developer to
fulfill its obligations under this Agreement and to proceed with the Development,
provided that this Section shall not impose any fiscal obligation on the Town.
4. Obligations of the VLHA. The Parties acknowledge their intent that the Property
is to be exempt from ad valorem property taxes pursuant to C.R.S. § 29-4-227. If
necessary to obtain such tax exemption, as permitted by law, the VLHA shall take an
ownership interest Developer's entity.
5. Obligations of Developer.
a. Construction of Improvements. Developer shall, at its sole cost and in
compliance with this Agreement, the Approved Plan and the Vail Town Code, construct
all new improvements on the Property, including the Units, signage, streets, sidewalks,
utilities and other improvements necessary for the Development. Developer shall obtain
final PEC approval of the Development on or before January 8, 2018, and shall deliver
to the Town a final, executed agreement with a manufacturer of the modular
components of the Development on or before March 3, 2018,
b. Applications, Plans and Permits. Developer shall prepare all applications,
design drawings and plans for the Development, and shall be responsible for obtaining
all required permits for the Development.
c. Financing. Developer shall be solely responsible to procure financing for
the Development. If Developer wishes to use federal funds for the Development, it shall
be Developer's sole responsibility to procure such funds.
d. Books and Records. Developer shall maintain all books and records
related to the Development for inspection by the Town upon request.
e. Authority. Developer shall have no right, authority or power to bind the
Town for any claim for labor or for material or for any other charge or expense incurred
in delivering the Development or performing any alteration, renovation, repair,
refurbishment or other work. Developer shall not be considered the agent of the Town
in the construction, erection or operation the Development.
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f. Existing Deed Restrictions. Developer shall exchange the 9 existing deed
restrictions on the Property to other locations in the Town, pursuant to the procedure set
forth in the Vail Town Code, as amended.
g. Deed Restriction. Prior to issuance of any certificate of occupancy for the
Development, Developer shall execute the Deed Restriction and record the Deed
Restriction against the Property. The Deed Restriction shall be a first and prior lien on
the Property, and any financing obtained by Developer shall be expressly subordinate to
such Deed Restriction. The Units subject to the Deed Restriction shall not entitle
Developer to any credit under Section 12-23-7 or Section 12-23-8 of the Vail Town
Code.
h. Compliance with Law. Developer and its agents and contractors shall
comply with all applicable law, including without limitation all current and future federal,
state and local statutes, regulations, ordinances and rules relating to: the emission,
discharge, release or threatened release of a Hazardous Material into the air, surface
water, groundwater or land; the manufacturing, processing, use, generation, treatment,
storage, disposal, transportation, handling, removal, remediation or investigation of a
Hazardous Material; and the protection of human health, safety or the indoor or outdoor
environmental, including (without limitation) the Comprehensive Environmental
Response, Compensation and Liability Act, 42 U.S.C. § 9601, et seq. ("CERCLA"); the
Hazardous Materials Transportation Act, 49 U.S.C. § 1801, et seq.; the Resource
Conservation and Recovery Act, 42 U.S.C. § 6901, et seq. ("RCRA"); the Toxic
Substances Control Act, 15 U.S.C. § 2601, et seq.; the Clean Water Act, 33 U.S.C. §
1251, et seq.; the Clean Air Act; the Federal Water Pollution Control Act; the
Occupational Safety and Health Act; all applicable Colorado environmental laws; and all
other federal, state or local laws and regulations relating to, or imposing liability or
standards of conduct concerning any hazardous, toxic or dangerous waste, substance
or material, now or at any time hereafter in effect.
6. Term. This Agreement shall commence on the Effective Date, and shall
terminate upon the issuance of a final certificate of occupancy for the Development.
7. Remedies.
a. If the Town fails to pay the Town Contribution as provided herein,
Developer shall have all remedies available at law or equity, and the exercise of one
remedy shall not preclude the exercise of any other remedy, provided that Developer
shall not have the remedy of specific performance against the Town.
b. If Developer fails to obtain final PEC approval of the Development by
January 8, 2018, or if Developer fails to deliver to the Town a final, executed agreement
with a manufacturer of the modular components of the Development by March 3, 2018,
the Town shall have no obligation to pay the Town Contribution. In addition, the Town
may exercise any remedy at law or in equity, and the exercise of one remedy shall not
preclude the exercise of any other remedy, and any damages alleged by the may
include lost rents.
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8. Miscellaneous.
a. Modification. This Agreement may only be modified by subsequent written
agreement of the Parties.
b. Integration. This Agreement and any attached exhibits constitute the
entire agreement between Developer and the Town, superseding all prior oral or written
communications.
c. Binding Effect. This Agreement shall be binding upon and inure to the
benefit of the parties hereto and their respective heirs, successors and assigns.
d. Severability. If any provision of this Agreement is determined to be void
by a court of competent jurisdiction, such determination shall not affect any other
provision hereof, and all of the other provisions shall remain in full force and effect.
e. Governing Law and Venue. This Agreement shall be governed by the
laws of the State of Colorado, and any legal action concerning the provisions hereof
shall be brought in Eagle County, Colorado.
f. Assignment. There shall be no transfer or assignment of any of the rights
or obligations of Developer under this Agreement without the prior written approval of
the Town, except for: an assignment to an entity created by Developer to construct the
Development, with notice to the Town; or an assignment for the benefit of a lender or
lenders in which case such lender(s) shall have all of the rights and obligations of
Developer under this Agreement.
g. Third Parties. There are no intended third -party beneficiaries to this
Agreement.
h. Contingency; No Debt. Pursuant to Article X, § 20 of the Colorado
Constitution, any financial obligations of the Town under this Agreement are specifically
contingent upon annual appropriation of funds sufficient to perform such obligations.
This Agreement shall never constitute a debt or obligation of the Town within any
statutory or constitutional provision.
No Joint Venture. Notwithstanding any provision hereof, the Town shall
never be a joint venture in any private entity or activity which participates in this
Agreement, and the Town shall never be liable or responsible for any debt or obligation
of any participant in this Agreement.
j. Independent Contractor. Developer is an independent contractor.
Notwithstanding any other provision of this Agreement, all personnel assigned by
Developer to perform work under the terms of this Agreement shall be, and remain at all
times, employees or agents of Developer for all purposes. Developer shall make no
representation that it is a Town employee for any purposes.
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k. Notice. Any notice under this Agreement shall be in writing, and shall be
deemed sufficient when directly presented or sent pre -paid, first class United States
Mail to the Party at the address set forth on the first page of this Agreement.
Governmental Immunity. The Town and its officers, attorneys and
employees are relying on, and do not waive or intend to waive by any provision of this
Agreement, the monetary limitations or any other rights, immunities, and protections
provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as
amended, or otherwise available to the Town and its officers, attorneys or employees.
m. Recording. This Agreement shall be recorded with the Eagle County
Clerk and Recorder. The benefits and obligations of the Parties under this Agreement
shall run with the land, and shall be binding on, and enforceable by, any subsequent
holder of an interest in the Property.
WHEREFORE, the Parties have executed this Agreement as of the Effective
Date.
ATTEST:
Patty McKenney, Town Clerk
ATTEST:
Secretary
STATE OF
COUNTY OF
) ss.
TOWN OF VAIL, COLORADO
Greg Clifton, Town Manager
VAIL LOCAL HOUSING AUTHORITY
Steve Lindstrom, Chair
DEVELOPER
The foregoing instrument was subscribed, sworn to, and acknowledged
before me this day of , 2017, by
My commission expires:
(S E A L)
5
Notary Public
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EXHIBIT A
LEGAL DESCRIPTION
Lot 8, Block 2, Vail Potato Patch Subdivision
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DEED RESTRICTION
FOR THE OCCUPANCY OF SOLAR VAIL APARTMENT HOMES
THIS DEED RESTRICTION FOR THE OCCUPANCY OF SOLAR VAIL
APARTMENT HOMES (the "Deed Restriction") is made and entered into this day of
, 2018 (the "Effective Date"), by and between the Town of Vail, a
Colorado home rule municipality with an address of 75 South Frontage Road, Vail, CO
81657 (the "Town"), and Sonnenalp Properties, Inc., a Colorado corporation with an
address of 20 Vail Road, Vail, CO 81657 ("Master Lessee") (each a "Party" and
collectively the "Parties").
WHEREAS, Master Lessee is the owner of certain real property more particularly
described in Exhibit A, attached hereto and incorporated herein by this reference (the
"Property"); and
WHEREAS, in exchange for a contribution from the Town, Master Lessee is
developing the Property for deed -restricted rental employee housing (the
"Development").
NOW, THEREFORE, in consideration of the promises and covenants hereinafter
set for other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the Parties hereby agree as follows:
1. Defined Terms. For purposes of this Deed Restriction, the following terms shall
have the following meanings:
"Principal place of residence" means the dwelling in which one's habitation is
fixed and to which a person, whenever he or she is absent, has a present intention of
returning after an absence therefrom. In determining what is a principal place of
residence, the Town and Master Lessee shall consider the criteria set forth in C.R.S. §
31-10-201(3), as amended.
"Qualified Household" means one Qualified Resident or a group of persons that
contains at least one Qualified Resident (who must sign the Unit lease as a tenant). A
Qualified Household may have occupants that are not Qualified Residents (and who
may also sign the Unit lease as tenants) as long as at least one occupant who has
signed the lease is a Qualified Resident.
"Qualified Resident" means a natural person who occupies a Unit as his or her
principal place of residence and works an average of 30 hours or more per week at a
business in Eagle County, Colorado that holds a valid and current business license, or
pays sales taxes, or is otherwise generally recognized as a legitimate business. For
example, if a person worked 60 hours per week for one half of the year at such a
business in Eagle County, Colorado, and worked elsewhere for the other half of the
year, such person would constitute a Qualified Resident.
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"Rental Guidelines" means the guidelines attached as Exhibit B hereto and
incorporated herein by this reference, as amended.
"Unit" means each of the residential dwelling units constructed on the Property.
2. Binding Effect. This Deed Restriction shall constitute a covenant running with the
Property as a burden thereon, for the benefit of, and enforceable by the Town and the
Master Lessee. This Deed Restriction shall bind the Master Lessee and all occupants
of the Units. Each and every occupant of a Unit shall be personally obligated hereunder
for the full and complete performance and observance of all covenants, conditions and
restrictions contained herein that are applicable to such occupant during such
occupant's respective period of occupancy of a Unit. Each and every conveyance of the
Property or a portion thereof, or interest therein, for all purposes, shall be deemed to
include and incorporate by this reference, the covenants contained in this Deed
Restriction, even without reference to this Deed Restriction in any document of
conveyance.
3. Occupancy and Use.
a. Subject to the Rental Guidelines, each Unit shall be occupied at all times
by a Qualified Household.
b. No business activity shall occur on or in a Unit, other than as permitted
within the zone district applicable to the Property.
4. Unit Lease. No Unit shall be leased or occupied without a Unit lease. Each Unit
shall have only one Unit lease at any one time. Each Unit lease shall include a clear
reference to this Deed Restriction and a brief summary of this Deed Restriction,
including the remedies upon a violation or breach of the terms of this Deed Restriction,
and shall incorporate the terms and conditions of this Deed Restriction.
5. Right To Terminate Lease. Nothing herein shall prevent the Master Lessee from
terminating the lease of a Qualified Household, or taking any other legal action against
the Qualified Household based upon any tenant's breach of the terms of the lease;
provided that if a tenant misrepresents his or her status as a Qualified Resident, Master
Lessee shall terminate the Unit lease in addition to any other available remedies.
6. Inspection. In a non -emergency situation, if the Town or Master Lessee has
reasonable cause to believe that an occupant of a Unit is violating any provision of this
Deed Restriction, the Town or Master Lessee may inspect the Unit between the hours
of 8:00 am and 5:00 pm, Monday through Friday, after providing the occupant with no
less than 24 hours written notice, which notice to tenant may be given by posting on the
front door of the applicable Unit. Nothing herein shall preclude the Town or Master
Lessee from accessing a Unit in an emergency situation where there is an imminent
threat to person(s) or property.
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7. Annual Verification. No later than February 1st of each year, beginning in the
year following the first year of occupancy of the Property, Master Lessee shall submit a
written statement to the Town including the following information and stating that such
information is true and correct to the best of Master Lessee's knowledge and belief:
a. A list of tenants who occupied the Units in the prior calendar year and the
evidence submitted by such tenants to establish that they were Qualified Residents
and/or Qualified Households;
b. A copy of the lease form currently used for the Units; and
c. Copies (which may be electronic) of all application information submitted
by Qualified Residents actually occupying Units.
8. Violations.
a. If Master Lessee discovers a violation of this Deed Restriction by an
occupant, or if the Town notifies Master Lessee in writing that there is a violation of this
Deed Restriction by an occupant, Master Lessee shall send a notice of violation to the
occupant detailing the nature of the violation and allowing the occupant 10 days from
the date of the notice to cure said violation to the reasonable satisfaction of Master
Lessee and the Town. Notice may be given by posting on the front door of the
applicable Unit or by other lawful means. If the violation is not cured within such time,
the violation shall be considered a violation of this Deed Restriction by the Unit
occupant.
b. If the Town discovers a violation of this Deed Restriction by Master
Lessee, the Town shall send a notice of the violation to Master Lessee, detailing the
nature of the violation and allowing Master Lessee 30 days from the date the notice is
given to cure said violation to the reasonable satisfaction of the Town. If a forcible entry
and detainer is necessary to resolve the violation, the forcible entry and detainer shall
be commenced within such 30 -day period and diligently prosecuted to completion. If
the violation if not cured within such time, the violation shall be considered a violation of
this Deed Restriction by Master Lessee.
9. Remedies.
a. The Town and Master Lessee shall have any and all remedies provided by
law and in equity for a violation of this Deed Restriction, including without limitation: (i)
damages, including but not limited to damages resulting from the leasing of a Unit in
violation of this Deed Restriction; (ii) specific performance; and (iii) injunction, including
but not limited to an injunction requiring eviction of the occupant(s) and an injunction to
prohibit the occupancy of a Unit in violation of this Deed Restriction. All remedies shall
be cumulative.
b. In addition to any other available remedies, if Master Lessee is found to be
in violation this Deed Restriction (after expiration of any cure period), Master Lessee
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shall be subject to a penalty of $100 per violation as determined by the Town in each
instance. Each occurrence is hereby deemed to be a separate violation of this Deed
Restriction, and the penalty may be imposed for each and every day during any portion
of which a violation is found to have been committed, continued or permitted by Master
Lessee. This penalty shall not apply if it is discovered that an occupant provided false
information to Master Lessee, Master Lessee reasonably relied on such false
information, and the false information caused the violation.
c. If addition to any other available remedies, if an occupant of a Unit is
found to be in violation of this Deed Restriction (after expiration of any cure period), the
occupant shall be subject to a penalty of $100 per violation as determined by the Town
in each instance. Each occurrence is hereby deemed to be a separate violation of this
Deed Restriction, and the penalty may be imposed for each and every day during any
portion of which a violation is found to have been committed or continued by an
occupant.
d. The cost to the Town of any activity taken in response to any violation of
this Deed Restriction by the Master Lessee, including reasonable attorney fees, shall be
paid promptly by Master Lessee; provided that, if the Town or a court of competent
jurisdiction finds that Master Lessee was not in violation of this Deed Restriction, Master
Lessee shall not be liable for such payment.
10. Term. This Deed Restriction shall commence on the Effective Date and run in
perpetuity.
11. Modification. This Deed Restriction may only be modified by subsequent written
agreement of the Parties.
12. Assignment. Neither this Deed Restriction nor any of the rights or obligations of
the Parties hereto shall be assigned by either Party without the written consent of the
other.
13. Severability. If any provision of this Deed Restriction is determined to be void by
a court of competent jurisdiction, such determination shall not affect any other provision
hereof, and all of the other provisions shall remain in full force and effect.
14. Governing Law and Venue. This Deed Restriction shall be governed by the laws
of the State of Colorado, and any legal action concerning the provisions hereof shall be
brought in Eagle County, Colorado.
15. Third Parties. There are no intended third -party beneficiaries to this Deed
Restriction.
16. No Joint Venture. Notwithstanding any provision hereof, the Town shall never be
in a joint venture with the Master Lessee, and the Town shall never be liable or
responsible for any debt or obligation of the Master Lessee.
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17. No Indemnity. Nothing herein shall be construed to require the Town to protect
or indemnify Master Lessee against any losses attributable to the rental of a Unit, nor to
require the Town to locate a Qualified Resident for any Unit.
18. Governmental Immunity. The Town and its officers, attorneys and employees,
are relying on, and do not waive or intend to waive by any provision of this Deed
Restriction, the monetary limitations or any other rights, immunities, and protections
provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as
amended, or otherwise available to the Town or its officers, attorneys or employees.
IN WITNESS WHEREOF, the Parties have executed this Deed Restriction on the
Effective Date.
ATTEST:
TOWN OF VAIL, COLORADO
Greg Clifton, Town Manager
Patty McKenny, Town Clerk
STATE OF
MASTER LESSEE
) ss.
COUNTY OF
The foregoing instrument was subscribed, sworn to, and acknowledged
before me this day of , 2018, by
as of Sonnenalp Properties, Inc.
My commission expires:
(S E A L)
5
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EXHIBIT A
LEGAL DESCRIPTION
Lot 8, Block 2, Vail Potato Patch Subdivision
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EXHIBIT B
SOLAR VAIL APARTMENT HOMES RENTAL GUIDELINES
1. Purpose. The purpose of these Rental Guidelines is to set forth the occupancy
eligibility requirements for the employee housing rental units (the "Units") located in
Solar Vail Apartment Homes, pursuant to the Deed Restriction dated
2. Definitions. All capitalized terms herein shall have the meanings set forth in the
Deed Restriction.
3. Administration. In accordance with the Deed Restriction, Master Lessee shall
administer these Rental Guidelines, including without limitation making determinations
regarding the eligibility of applicants to rent and occupy a Unit. Prior to leasing or
renewing a lease for a Unit, each tenant must sign an individual acknowledgement of
acceptance of the terms of these Rental Guidelines and the Deed Restriction.
4. Qualified Households. To be eligible for consideration to rent a Unit, the
occupants must first be certified as a Qualified Household.
5. Application. To become a Qualified Resident, a person must first provide the
following information on an application to be provided by Master Lessee, and
applications and all accompanying documentation shall become the property of the
Master Lessee and will not be returned to the applicant:
a. Verification (e.g., wage stubs, employer name, address, telephone
number and other appropriate documentation as requested by Master Lessee) of
applicant's current employment with a business in Eagle County that holds a valid and
current business license, or pays sales taxes, or is otherwise generally recognized as a
legitimate business;
b. Evidence that the applicant has worked, or will work, an average of 30
hours per week or more per year for one or more of such businesses and that such
level of employment is expected to be maintained for as long as the applicant lives in
the Unit;
c. A valid form of identification, such as a driver's license, state -issued
identification, passport or military identification.
d. Any other documentation that the Master Lessee deems necessary to
make a determination of eligibility; and
e. A signed statement certifying and acknowledging: that all information
submitted in such application is true to applicant's best knowledge; that the applicant
understands that he/she may not sublet the Unit; that the applicant authorizes Master
Lessee to verify any and all past or present employment and residency information and
all other information submitted by an applicant; and that applicant understands that, as
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set forth in the Deed Restriction, the Master Lessee reserves the right to review any
applications and take any appropriate action regarding such application.
6. Interpretation. In evaluating an application to lease a Unit, Master Lessee shall
be guided by the following:
a. An applicant's physical place of employment is controlling, not the mailing
address of such place.
b. Claims of employment by an applicant that are unable to be verified by
Master Lessee will not be utilized in determining an applicant's eligibility.
c. Seasonal work and part-time work alone may not be adequate to meet the
minimum 30 hours per week average annual requirement, but may augment other
employment to meet the minimum eligibility requirements.
7. Occupancy of Restricted Units.
a. At all times, 10 studio apartment Units and 6 one -bedroom apartment
Units (collectively, the "Restricted Units") shall be occupied by a Qualified Household
that includes at least one Qualified Resident who is employed within the Town's
boundaries, but not employed by the Master Lessee.
b. The Restricted Units shall be leased from October 1st of each year through
September 30th of the following year. If a tenant vacates the Restricted Unit prior to the
end of the lease term, Master Lessee may re -lease the Restricted Unit, but only until the
next September 30th. If a Restricted Unit is unleased after October 1st, Master Lessee
may modify the commencement date of the lease, but the lease term shall terminate on
the next September 30th
c. The availability of Restricted Units shall be publicly advertised at least 15
days prior to the end of the then -current lease term.
d. If a Restricted Unit remains unleased for 10 days or more, Master Lessee
may lease such Restricted Unit to a Qualified Household that includes a Qualified
Resident who works for Master Lessee.
8. Leasing of Units to Non -Qualified Households. If there are no eligible Qualified
Households available to lease a particular Unit other than a Restricted Unit, Master
Lessee may lease such Unit to occupants other than a Qualified Household, but only
upon written approval by the Town's Zoning Administrator, after a finding that
extraordinary circumstances and hardship exist to justify such arrangement. Such
tenancy shall be on a month-to-month basis only, and shall be replaced by a Qualified
Household as soon as a Qualified Household becomes available to lease the Unit.
9. Misrepresentation. Any misrepresentation by an applicant in any submittal shall
disqualify such applicant from being eligible to lease a Unit, and shall be grounds for
eviction if such misrepresentation is revealed after such applicant's occupancy.
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10. Inspection of Documents. The Town may inspect any documents submitted with
any application for Qualified Resident status pursuant to Section 5 hereof, at any time
during normal business hours, upon reasonable notice. In addition, upon inspection, if
the Town reasonably determines that additional documents are necessary to verify
Qualified Resident or Qualified Household status, the Town may request additional
documents.
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Solar Vail Deed Restriction
Purchase Agreement
Vail InDEED
October 17, 2017
Vail Housin. 2027...
`;4 Strategic Plan for Maintaining and Sustaining
Community through the Creation and Support
of Resident Housing in Vail"
Adopted September 6, 2016
GoaL
L L L
"The Town will acquire 1,000 additional
resident housing unit deed restrictions ,by the
year 2027."
Vsor
"..envision Vail as a diverse, resilient, inclusive,
vibrant and sustainable mountain resort
community."
".. take a holistic approach."
":.,retention and creation of new and diverse
housing infrastructure."
"...Vail will lead the industry in innovative housing
solutions."
"..well positioned financially to undertake this
significant challenge."
"..a consistent, community -driven purpose and an
entrepreneurial spirit."
Mission...
"We create, provide, and retain high quality,
affordable, and diverse housing opportunities
for Vail residents to support a sustainable year
round economy and build a vibrant, inclusive
and resilient community. We do this through
acquiring deed restrictions on homes so that
our residents have a pia ce to live in Va /1. "
Development Ac�reement...
$4.225M = 65 new units X $65K/unit
100% deed restricted
9 existing units relocated
Payment at the time of C/O issuance
No development risk
Financing subordinate to the deed restriction
Funds earmarked to acquire net new deed
restricted units
Deed Restriction...
► Outlines the terms of occupancy
► One lease per dwelling unit
Principal residence, 30 hrs./wk., Eagle County
business, etc.
Annual verification of compliance required
25% of the units to ToV businesses and
employees
► 12 month leases
Deed Restriction Purchase
Criteria. 0 0
Supports and maintains a permanent year- round
resident population that grows a diverse
community
Furthers the goal adopted in the Vail Housing
2027 Strategic Plan
► Consistent with the housing policies adopted by
the Vail Town Council
Demonstrated demand exists within the resident
housing market for the type of residential
product
Fulfills a demonstrated need within a defined
segment
Deed Restriction Purchase
Criteria.. ocont
Demonstrates a quantifiable return on
investment based upon the conclusions of the
Economic Value of the Town' s Investment in
Employee Housing Report, prepared by BBC,
dated March 12, 2012
The market value of the deed restriction is
comparable in value to other existing deed
restrictions within the community
Cost effective and efficient use of the Town' s
financial resources
Fair market value is paid for the deed restriction
relative to current market conditions
Vail Local Housing Authority
Recommendation. . o
"The Vail Local Housing Authority finds that the
request to purchase +/- 65 deed restrictions at
a cost of .8'65, 000 per unit complies with the 10
criteria outlined in Resolution 34, Series of
2016 and recommends the Vall Town Council
approves Resolution #35, Series of 2017, as
read. Further, the VLHA finds that this flail
/nDEED purchase achieves the goal, fulfills the
vision, and realizes the mission of the Vai/2027
Housing Strategic Plan. "
ACdO•L Requested...
► Does the Vail Town Council support the
approval of Resolution #35, Series of 201 7,
authorizing the purchase of deed restrictions
at a cost of $65,000 per dwelling unit, up to
$4.225M, to facilitate the construction of the
new Solar Vail Apartments, located at 501
North Frontage Road West?
TOWN Of9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Second reading of Ordinance No. 14, Series 2017, an Ordinance adopting a
budget and financial plan and making appropriations to pay the costs, expenses and liabilities of
the Town of Vail, Colorado for its fiscal year January 1, 2018 through December 31, 2018
PRESENTER(S): Kathleen Halloran, Finance Director
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No.
14, Series 2017
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 14,
Series 2017
ATTACHMENTS:
Description
2018 Budget 2nd reading
October 17, 2017 - Page 71 of 2
TOWN OF VAIL
2018 PROPOSED BUDGET
2nd Reading
October 17, 2017
October 17, 2017 - Page 72 of 2
Town of Vail
Proposed 2018 Budget
Table of Contents
Cover Memo 1
2018 Budget Highlights 12
Major Revenue Analysis 24
Summary of Changes in Personnel 25
Ten -Year Summary of Budgeted Positions by Department 26
Employee Benefits Summary 28
This report shows the list of employee benefits by percentage and costs.
General Fund Revenue and Expenditures 29
This schedule shows the major revenue and expenditures by category
in the General Fund
Contributions and Special Events 30
Capital Projects Fund Revenue and Expenditures 38
This schedule shows revenue by type and expenditures by project in the Capital
Projects Fund for 2017, Proposed 2018, and 2019 - 2022 plan
Real Estate Transfer Tax Fund Revenue and Expenditures
This schedule shows revenue by type and expenditures by project in the RETT
Fund for 2017, Proposed 2018, and 2019 - 2022 plan
Unfunded Projects
This schedule shows a listing of potential future projects that are currently not
reflected in the proposed budget or long-term plan
42
46
Marketing (Business License) Fund Revenue and Expenditures 47
Heavy Equipment Fund Revenue and Expenditures 48
Health Insurance Fund Revenue and Expenditures 48
Dispatch Services Fund Revenue and Expenditures 49
Timber Ridge (Enterprise) Fund Revenue and Expenditures 50
October 17, 2017 - Page 73 of 2
TOWN OF VAIL
Memorandum
TO: Vail Town Council
FROM: Finance Department
DATE: October 17, 2017
SUBJECT: Proposed 2018 Town Manager's Budget
SUMMARY
The first reading of Ordinance 14 was passed on October 3rd.
The following memo is a repeat of the memo provided on October 3rd, with responses to
Council inquiries highlighted below.
II. DISCUSSION
Information provided in this second ordinance reading of the 2018 budget includes the proposed
revenue and expenditures for all town funds, a summary of changes in personnel, funding
recommendations for Council contributions and a five-year capital plan.
The following budget philosophies are included in this 2018 budget proposal:
• Use a sales tax revenue projection of 2% over 2017 amended budget
• No increase to operating budgets in departments not including specific increases that
may be requested by departments to meet the stated goals of the upcoming budget
year. Any special requests are outlined below.
• Council supported a proposed performance-based merit increase of up to 4%.
• Council discussed a number of capital projects, including some newly -identified projects
currently unfunded.
Responses to Council Inquiries on September 19:
Council Contributions
• Council asked for more information on the additional $86,000 asked for the
Burton US Open event. Burton is scheduled to respond to Council on November
7th
• Council decided to wait for the first budget supplemental of 2018 to re -consider
funding a memorial statue for Pete Seibert. Council again requested that staff
meet with the Pete Seibert Memorial group and discuss options regarding
size/scope and cost of the project.
October 17, 2017 - Page 74 of 2
General Fund Operations
• Council requested more information on historical merit increases. Below is a
comparison of budgeted merit increases compared to actual merit increases:
• An increase to the frequency of the West Vail Express bus service was approved on
October 3rd based on recommendations from the Parking and Transportation Task
Force. The extra bus service will increase personnel expenditures by $45,595 and
add 0.76 FTEs to the seasonal headcount.
• Please note that additional revenue impacts from the recent parking rate changes
have not been included at this time. Staff will provide updated budget numbers in
March during the first budget supplemental.
• Human Resources has provided updated compensation charts (please see
Attachment A), which indicates the town continues to rank as an "average" payer
within our comparison group, with entry level positions slightly below the
comparison average, supervisory positions slightly above average, and
professional/managerial (exempt) positions aligning close to the average line. As
discussed at the budget retreat, a compensation consultant is planned for 2018 to
review our pay practices overall which has not been done in 20 years.
• The Air Alliance held a retreat on October 2nd. Chris Romer provided a brief
explanation of concepts discussed:
• Enhance the current organization and processes to preserve and enliven
status quo combined with the creation of a formal funding agreement
among all Valley partners
• Use the above to pursue a possible tax campaign, including an extension
of ECO tax or (second choice) lodging tax
Housing Plan
In response to comments regarding implementation and funding of the Housing Strategic Plan,
please see the Town Manager's response below:
"In 2016, Town stakeholders formulated a new plan for creating and supporting affordable
housing in Vail. The Vail Housing 2027 Plan ("2027 Plan") is a strategic plan that proactively
addresses the housing needs of the community, utilizing a three-part approach to increase the
number of deed restricted homes for residents of the community: Goal, Means, and Method. In
terms of the goal, it is clear and concise..."acquire 1,000 additional resident housing unit deed
restrictions by the year 2027."
In terms of the means, the Vail Town Council has appropriated $500K in 2017 toward this goal,
augmenting the existing $3.2M currently held in fund balance for the program. The 2027 Vail
Housing Plan further recommends a similar annual appropriation over the next three years, with
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October 17, 2017 - Page 75 of 2
2013
2014
2015
2016
2017 YTD
Budgeted
4.0%
3.0%
4.0%
5.0%
4.0%
Actual
2.6%
2.9%
2.7%
3.7%
3.7%
• An increase to the frequency of the West Vail Express bus service was approved on
October 3rd based on recommendations from the Parking and Transportation Task
Force. The extra bus service will increase personnel expenditures by $45,595 and
add 0.76 FTEs to the seasonal headcount.
• Please note that additional revenue impacts from the recent parking rate changes
have not been included at this time. Staff will provide updated budget numbers in
March during the first budget supplemental.
• Human Resources has provided updated compensation charts (please see
Attachment A), which indicates the town continues to rank as an "average" payer
within our comparison group, with entry level positions slightly below the
comparison average, supervisory positions slightly above average, and
professional/managerial (exempt) positions aligning close to the average line. As
discussed at the budget retreat, a compensation consultant is planned for 2018 to
review our pay practices overall which has not been done in 20 years.
• The Air Alliance held a retreat on October 2nd. Chris Romer provided a brief
explanation of concepts discussed:
• Enhance the current organization and processes to preserve and enliven
status quo combined with the creation of a formal funding agreement
among all Valley partners
• Use the above to pursue a possible tax campaign, including an extension
of ECO tax or (second choice) lodging tax
Housing Plan
In response to comments regarding implementation and funding of the Housing Strategic Plan,
please see the Town Manager's response below:
"In 2016, Town stakeholders formulated a new plan for creating and supporting affordable
housing in Vail. The Vail Housing 2027 Plan ("2027 Plan") is a strategic plan that proactively
addresses the housing needs of the community, utilizing a three-part approach to increase the
number of deed restricted homes for residents of the community: Goal, Means, and Method. In
terms of the goal, it is clear and concise..."acquire 1,000 additional resident housing unit deed
restrictions by the year 2027."
In terms of the means, the Vail Town Council has appropriated $500K in 2017 toward this goal,
augmenting the existing $3.2M currently held in fund balance for the program. The 2027 Vail
Housing Plan further recommends a similar annual appropriation over the next three years, with
Town of Vail Page 2
October 17, 2017 - Page 75 of 2
funding beyond that timeframe to be re-evaluated in the future. The Plan also envisions an
eventual dedicated revenue stream, such as sales tax or property tax, for the program.
The 2018 Annual Budget does have a $500K appropriation in accordance with this
recommendation. However, the appropriation in and of itself does not guarantee the continued
success of the programs and projects envisioned by the 2027 Plan. Other means will need to
be established to bolster this effort.
The Town will endeavor to structure a new fund that will be used specifically for the purpose of
fulfilling the goal of the 2027 Plan. This new fund will allow for the continued build-up of fund
balances that will, in turn, enable the occasional expenditure of capital toward projects and deed
restriction purchases. The fund will be accounted for separately.
Currently, the oversight of affordable housing projects, the administration of programs, and
management of assets, and the liaison services to the Vail Housing Authority, are
responsibilities which lie within the Community Development Department, coupled with other
functions such as land use planning, building safety services, and environmental sustainability.
In addition to the pursuit of new fiscal policy as noted above, the Town will also pursue the
formulation of a new department with the Town organization, the function of which will be
directed entirely toward achieving the goal of the 2027 Plan, and administering the programs
and projects that emerge from it. This will effectively separate the affordable housing
component from the Community Development Department. While this separation is imminent, it
is acknowledged that the affordable housing projects and programs, to date, have been
successful because of the diligent efforts within the Department. The restructuring will allow for
a more sustainable allocation of staff resources and responsibilities through time.
These 2018 administrative pursuits will greatly further the Town's ability to accomplish the goal
of the 2027 Plan. They will define, in part, the `means' by which the goal will be realized."
The remainder of this memo is a repeat of information shared at the last meeting:
2018 Budget Objectives
The 2018 budget proposal assumes a continuation of high service levels within a conservative
economic forecast. In addition, some of the new budget requests help align resources and
equipment to accommodate added service levels associated with newer capital improvements
throughout town such as the new 1-70 Underpass, Booth Creek Park and Red Sandstone
Parking Structure.
In addition, the budget proposal addresses several topics of importance to both Town Council
and the community at large. Several areas of spending relate directly to common themes found
in both the Council Action Plan and the recent Community Survey results. Housing,
Environmental Sustainability and Parking/Transportation were among the top priorities.
Initiatives addressing the above priorities have been included in the proposed 2018 budget and
long term capital plans. Specifically the 2018 budget anticipates the completion and sale of
homes in the Chamonix Housing Development, which will refund $17.7 million of the town's
$22.1 million investment. The town subsidized the project with land and infrastructure costs of
approximately $4.3 million. The first of 32 homes are set to being moving in later this year.
Other housing programs include the INDEED deed restriction program, which has $3.7 million in
funding allocated to the purchase of deed restrictions on Vail homes.
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On the Environmental front, the 2018 proposed budget includes funding to continue
implementation of the Gore Creek Water Quality Plan, implementation of global sustainable
destination certification a continuation of Actively Green programming, and ongoing recycling
and plastic bag education. New programming includes a recycling challenge for Vail businesses
to encourage increased commercial recycling. 2018 budget requests include participation in the
Energy Smart Colorado Partnership to help meet the town's climate goals and an action plan for
a global sustainable destination designation.
Parking and pedestrian safety are included in the capital plan with a continuation of the
Pedestrian Safety Enhancement projects, which was phased over a three year period beginning
in 2016. Specifically the 2018 plan includes $1.5 million for final pedestrian crosswalks and
lighting at Main Vail roundabouts and West Vail roundabouts. Parking and transportation
solutions have been discussed by the re-initiated Parking and Transportation Task Force, a
committee made up of representatives from Town Council, town staff, Vail Resorts, and local
businesses. Alterations to bus service routes resulting from the new 1-70 Underpass will be
reviewed during the year. A new parking structure at Red Sandstone Elementary School will
begin construction in 2018. With contributions from both Vail Resorts ($4.3M) and Eagle
County School District ($1.5M), the structure is an example of successful public private
partnerships solving town -wide issues.
The budget areas summarized above mirror the initiatives outlined in the Council Action Plan.
Overall budget assumptions for the proposed 2018 budget are outlined below:
2018 Revenue
The town's 2018 budget is funded by a projected $87.0 million net revenue budget, which
includes nearly $17.0 million in sales of homes at the Chamonix Housing Development and $5.8
million in shared project reimbursement from the Red Sandstone Parking Structure ($4.3 million
from Vail Resorts and $1.5 million from Eagle County School District. Without those one-time
impacts, the remaining sources of revenue are projected at a 5.4% decrease from the 2017
amended budget and a decrease of 4.5% from the 2016 actual results. 62% of the estimated
$26.1 million in sales tax collections is budgeted to go towards General Fund operations and the
remaining 38% to the Capital Projects Fund.
Sales Tax collections are estimated at $26.1M, a 2% increase from the 2017 amended budget
and a 1.5% increase from 2016 actuals. Year to date collections are down 1.4% from the prior
year due to a loss of over 400 hotel beds during the winter season and an overall slowdown in
winter business. Summer months of June and July have surpassed prior years by 4.9% and
3.6%, respectively.
Property tax collections are estimated at $5.3 million, an 8.4% increase based on the most
recent report from the County Assessor's office however the assessor's report won't be final
until November. The projected tax revenue includes impacts from a reduction in residential
taxes due to the Gallagher Amendment, but is offset by increases in property valuations. The
Gallagher Amendment reduces residential taxes by 9.5%, however residential values increased
by approximately 10%, so taxes collected by the town are anticipated to be flat from residential
properties. Commercial properties, in contrast, were assessed at a 50% increase in valuation,
mainly due to new properties coming online and the sale of large commercial properties.
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Lift tax collections of $5.2 million are projected at a 5% increase from 2017 based on historical
annual increases.
Parking revenue of $5.4 million is a 4.5% increase from 2017 budget and a 3% increase from
2016 collections. Currently no increase in pricing of either parking passes or daily rates is
assumed, pending final Council decision on the Winter 2017-2018 program.
Construction permit fees ("Licenses and Permits") totaling $1.7 million are 7.6% higher than
2017 budget based on a four year average plus estimates for Mountain View and Vail Health's
East Wing submittals.
Real Estate Transfer Tax revenue is projected at $6.1 million, a 4.3% increase over 2017
budget and a 7.8% decrease from 2016 actuals. A minimal amount of sales of units at the Lion
are anticipated for 2017, with additional sales projected for 2018. Year to date collections are
currently up 45% from the prior year, due to high end residential sales.
Construction Use Tax revenue is projected at $2.0 million, a 2% increase from 2017 budget
plus an estimate for Mountain View. 2017 collections are currently down 20% from the prior
year, mainly due to large projects in 2016.
During 2018, staff proposes to review fee-based revenues collected by the town. Some have
been recently updated such as the out -of -district fire rates and annual revisions to the rental
rates at Donovan Pavilion. Others have not been revised in many years, such as plan check or
permitting fees. Staff will return with a chart of fees charged by the town and approximate
date of most recent update for Council's review.
2018 Expenditures
Total operating expenditures for the General Fund are proposed at $39.5 million, a 4.2%
increase from 2017 amended budget. This does not include an additional $475,000 in
planning projects that will be funded from reserves. New items requested are outlined below.
As a service organization, the majority of spending relates to staffing. For 2018, this represents
$25.5 million or 65% of total expenditures which includes benefits, and a 4% proposed merit
increase based on employee performance.
Compensation
The 4% percent merit proposed in the 2018 budget is proposed to prevent a decline in market
competitiveness and continue as an average payer for most employment categories. While
several entry level and some department head positions are trending below average in
comparison surveys, our skilled trades and mid -management positions are average or even
slightly above. Human Resources has compiled updated comparison data from other entities
regarding plans for annual increases. The updated regression analysis and comparison data is
included in Attachment A. For the 2018 budget, benefits as a percentage of wages is proposed
at 40% for full time year round employees, up slightly from 38.92% budgeted for 2017 and
39.04% from 2016 actual. 2017 is currently trending significantly over budget due to an
increase in health claims. Health claims experience is cyclical in nature. Over the past four
years, the town experienced notably fewer claims and was able to build a healthy reserve in the
Health Insurance Fund. In 2017 and 2018 we are expecting higher claims expense. Staff will
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October 17, 2017 - Page 78 of 2
work with the town's Benefits Focus Group to manage a portion of the impact with employees
through changes to health plan design (for example, increases to employee -paid deductibles,
co -pays and out of pocket maximums). Employee monthly premiums may also increase. Town
departments will see an increase in benefits expense and an appropriate amount of Health
Insurance Fund reserves will be utilized to mitigate the impact.
Headcount
The town's operations are proposed to be supported by 313.92 full time equivalent (FTE)
positions in 2018, a 3.52 FTE (or 1.13%) increase from the prior year. Over the past ten years,
the town has added 14.4 employees, or 4.8% of the total headcount. The majority of headcount
additions over the years have centered around adding services such as a new fire station in
West Vail, taking over the operation of the Welcome Centers, increased hours of bus service,
parking hosts and special event staff.
The new headcount requested in 2018 includes the following:
• One seasonal (0.50 FTE) Heavy Equipment Operator is requested to begin in November
of 2017, which in May of 2018 will convert to full time (1.0 FTE). The Heavy Equipment
Operator is requested to address increased snow plowing and hauling needs from the
new 1-70 Underpass and maintenance relating to water quality projects (such as clearing
out culverts and storm water basins).
• Two seasonal (0.76 FTE) summer bus drivers are requested to continue to staff summer
express bus service to East Vail, Red Sandstone, and the Vail Golf and Nordic Center.
The approximate cost to continue this service is $85,000 in wages and benefits.
• Two seasonal (0.76 FTE) winter bus drivers were added to staff the new West Vail
express bus service as approved by Council on October 3rd. The extra bus service will
increase personnel expenditures by $45,595.
• Midyear 2017 an additional building inspector position (1.0 FTE) was approved by the
Town Manager due to sustained increased workloads and was intended to alleviate
reliance on Safebuilt, a contracted inspection service.
• A fixed term employee (1.0 FTE) was approved during 2016 to assist with the Water
Quality Strategic Plan implementation. The duration of the position was two years. Staff
is requesting a one-year extension to continue water quality programs currently
underway.
• The Police department is requesting to convert a fixed term 1.0 FTE to a full time
employee that was approved during the 2016 and 2017 budget processes as a trial
period for a 29th officer serving on the county -wide Drug Task Force. Please see the
attached memo with more details on the success and cost sharing arrangement of
the GRANITE program (Attachment E).
• Parking host expenses that were added in 2017 as a pilot program are not
currently included in the 2018 budget. Parking staffing for summer would be
contingent upon the outcome of recommendations from the Parking and
Transportation Task Force.
The headcount charts also reflect the final phase of a reorganization in the Fire Department
initiated two years ago as outlined in an attached memo from the Fire Department
(Attachment F). There is no net increase to FTEs, however six full-time seasonal employees
would convert to regular full-time.
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Please refer to page 25 for summary of FTE changes, and page 26 for a 10 -year history of the
town's FTE count.
Staffing requests proposed by department heads that are not currently included in the 2018
budget proposal include:
• County -wide Crime Analyst was proposed with partial reimbursement from participating
agencies. This position would provide better "intelligence -based" policing, utilizing
shared data and trends to modernize the way the Police Department can fight crime.
• Asset Management / Cost Accounting Technician (tied to a new cost accounting / asset
management / work order system). **Staff has included the dollars associated with this
position in the budget, however recommends additional research on the potential for use
of the software organization -wide for asset tracking and long term capital planning.
Should the position be approved by the town manager during 2018, the FTE count will
be updated.
• A full time Sweeper Operator for the Red Sandstone Parking Structure (effective
October 2018). Staff recommends analyzing current staffing and needs closer to that
date for the potential of a budget supplemental during the year.
• Converting a part time management assistant to full time in the Police department. This
position has been used to centralize equipment and supplies for new employees in both
PD and Dispatch. This position would also responsible for reporting government
mandated training and would take on responsibilities for local emergency management
group (Northwest Incident Management Team) managing both expenses and
reimbursement for trainings and deployments. The NWIMT has provided an $8,000
grant to help fund administrative support.
Benefits for the entire organization are projected to total $8.2 million, an 8.1% increase from the
2017 budget. The 2017 budget for healthcare costs will be exceeded and will require a
supplemental in December. The town enjoyed three years of reductions in the overall cost of
healthcare due to fewer large claims. This has enabled the town to utilize savings to build up
healthy reserves to cover the cyclical nature of health claims activity. During 2017 claims
experience has risen significantly, with 2018 anticipated to be trending in a similar manner.
Please refer to page 28 for a break-out of all employee benefits. Benefits are broken out into
two categories: "Fee-based" and "Payroll -based". Fee-based expenses relate to elected
benefits such as healthcare and disability insurance. Payroll -based expenses relate to
mandated benefits such as Medicare and unemployment insurance.
"Contributions and Special Events" line item in the General Fund budget includes the
Welcome Centers, Economic Development and Commission on Special Event departments, as
well as staff recommendations for Council Contributions. During an update to Council on the
contributions process on September 5th, staff received direction to require the "Services"
category to provide an annual reporting of programs and services that were funded by TOV
funds. This will be implemented in 2018. Council also voiced concern over funding operations
for "Services" and was more supportive of funding specific programs. Staff recommends
implementing this policy for the 2019 funding requests. Please see pages 30-37 for a summary
of contribution requests and recommendations.
The Commission on Special Events (CSE) proposed budget is flat with the 2017 budget, and
currently includes $100,000 of Spring Back to Vail concert funding. Survey data collected on
the event shows the following data on this event:
Town of Vail Page 7
October 17, 2017 - Page 80 of 2
Also during the September 5th meeting, Town Council supported a change in application
process for Vail Signature Events such as Bravo!, Vail Dance Festival and Burton US Open.
Rather than apply for funding through the Finance department, these events will be required to
follow the CSE application process beginning in 2018 (for 2019 funding). While the funding
decision will remain with Town Council, utilizing the CSE's application process will provide for
more efficiencies and upfront information to staff.
Total event spending is proposed at $893,648. This includes funding from both the General
Fund ($533,648) and the Marketing Fund ($360,000) which is sourced from business license
revenue. Funding for the "Education and Enrichment" category is being proposed at $151,000,
flat with the prior year. Fireworks continue to be separately funded from the General Fund for a
total of $52,015 in 2018 to include both the 4th of July and New Year's celebrations.
Departmental spending of $8.1 million (also labeled as "All Other Operating" in the General
Fund statement on page 29) is a 1.9% increase from the 2017 amended budget. The following
items represent significant changes from the prior year spending:
• Replacement of town -wide uniforms ($100,000); This occurs once every four years
• A correction to the electric utility line item that was underfunded by $200,000 in error
during the 2017 budget process.
• Increase to General Liability insurance ($50,000) based on new / improved town assets
such as Booth Creek Park, restrooms at Chalet Courts, an employee housing unit,
budgeted fleet purchases and planned capital projects.
• Additional staff -related expenses in the Planning and Building Inspection departments of
Community Development due to added staff and increased emphasis on professional
development
This General Fund 2018 budget proposal results in an ending fund balance of $27.2
million or 69% of annual revenues.
Town of Vail Page 8
October 17, 2017 - Page 81 of 2
2015
2016
2017
Spring Back to Vail Event - Survey Results
4/17-4/19
4/8-4/10
4/14-4/16
Funding Amount
$ 40,000.00
$ 125,000.00
$ 130,000.00
Number of Concerts
3
1
1
Attendee Days
10,800
7000
7300
Direct Economic Impact to TOV
$ 1,825,302.87
$ 669,716.16
$562,674.98
Economic Impact Payback Ratio
$ 45.63
$ 5.36
$ 4.33
Overnight Visitor
66%
51%
32%
NPS
73
72
27
Direct Economic Impact per Attendee Day
$ 169.00
$ 96.00
$ 77.00
ADR
$ 328.00
$ 333.00
$ 306.00
Survey Sample Size
88
191
68
Acts
Portugal the Man,
Trampled by
Turtles, The
Greyboy Allstars
The Chris
Robinson
Brotherhood
123G0! Project
Also during the September 5th meeting, Town Council supported a change in application
process for Vail Signature Events such as Bravo!, Vail Dance Festival and Burton US Open.
Rather than apply for funding through the Finance department, these events will be required to
follow the CSE application process beginning in 2018 (for 2019 funding). While the funding
decision will remain with Town Council, utilizing the CSE's application process will provide for
more efficiencies and upfront information to staff.
Total event spending is proposed at $893,648. This includes funding from both the General
Fund ($533,648) and the Marketing Fund ($360,000) which is sourced from business license
revenue. Funding for the "Education and Enrichment" category is being proposed at $151,000,
flat with the prior year. Fireworks continue to be separately funded from the General Fund for a
total of $52,015 in 2018 to include both the 4th of July and New Year's celebrations.
Departmental spending of $8.1 million (also labeled as "All Other Operating" in the General
Fund statement on page 29) is a 1.9% increase from the 2017 amended budget. The following
items represent significant changes from the prior year spending:
• Replacement of town -wide uniforms ($100,000); This occurs once every four years
• A correction to the electric utility line item that was underfunded by $200,000 in error
during the 2017 budget process.
• Increase to General Liability insurance ($50,000) based on new / improved town assets
such as Booth Creek Park, restrooms at Chalet Courts, an employee housing unit,
budgeted fleet purchases and planned capital projects.
• Additional staff -related expenses in the Planning and Building Inspection departments of
Community Development due to added staff and increased emphasis on professional
development
This General Fund 2018 budget proposal results in an ending fund balance of $27.2
million or 69% of annual revenues.
Town of Vail Page 8
October 17, 2017 - Page 81 of 2
Five -Year Capital Plan
The five-year capital plan for the Capital Projects Fund and the Real Estate Transfer Tax
(RETT) Fund is included on pages 38-45. As in the previous capital worksheets, cost increases
are highlighted in orange, new requests are highlighted in green, timing changes to projects in
purple and items previously included as placeholders are highlighted in blue.
Capital Projects Fund (2018 Additions):
Total spending of $25.9 million is proposed for 2018. The below items are new requests for
2018 and not previously listed in the 5 -year capital plan.
• $250,000 for replacement of furniture, paint and re -design of Lionshead Welcome
Center (not including the information booth area)
• $26,100 in police equipment. This includes the replacement of headsets, vests and
helmets for a 6 person Special Operations Unit (TOV members only) ($20K) plus
replacement of mass casualty supplies in patrol cars ($6K)
• $60,000 for the town's portion of a Regional Hazardous Materials Association of Eagle
County (RHMAEC) vehicle. The vehicle would replace an older trailer that is currently
used. Eagle County is contributing $120,000 of matching funds towards the purchase.
• $265,000 for expansion of town -owned fleet vehicles. This includes a snow blower
($200K), a pickup truck for landscape architect ($30K) and a third vehicle for the Drug
Task Force ($35K). The last two vehicles proposed would replace holdover vehicles that
have been used in those capacities. Holdover vehicles are vehicles that were slated for
auction when replacements are purchased, however they are held back for other
purposes.
• $400,000 to create a second bus lane near the Lionshead Transit Center to facilitate
west -bound line haul routes. Finance staff recommends that a proposal for express
service to/from West Vail to Lionshead be reviewed as a whole, including both operating
and capital considerations.
• $250,000 for the continuation of a heated sidewalk from the Lion to Vail Spa. The Vail
Spa has already put in heated sidewalk with their renovations and this project is offset by
impact fees of $43K paid by the Lion in 2017. The project is funded by Vail
Reinvestment Authority.
• $475,000 is proposed for a transit lane at the top of Vail Transportation Center for
express bus service.
• $13.7 million for the Red Sandstone Parking Structure as approved by Town Council in
2017. This is offset with contributions from Vail Resorts ($4.3M) and the Eagle County
School District ($1.5M). The remainder will be reimbursed from the Vail Reinvestment
Authority over a five-year period.
The Capital Projects Fund is currently projected with an ending fund balance of $16.9 million in
2018, and a fund balance of $20.2 million at the end of 2022. This does not include any
unfunded projects such as the Municipal complex redevelopment.
RETT Fund (2018 Additions):
The RETT Fund supports annual operations of the town's Parks and Recreation function,
Environmental Sustainability, Art in Public Places and the Forest Health crews. There were no
significant increases in any of these operations for 2018.
Town of Vail Page 9
October 17, 2017 - Page 82 of 2
Project additions include the following:
• $5,000 for final phase of Intermountain Fuel Reduction project
• Council contributions for services include $69,700 of annual operating support of the
Betty Ford Alpine Gardens and $45,450 program support for the Eagle River Watershed
Council (flat with prior year). The Alpine Gardens have also requested capital support
for repair to pavers in their ADA walks between fountain areas ($6K) and an upgraded
irrigation system ($13K).
• $125,000 for landscape improvements around the eastern area of the Vail
Transportation Center where trees have been lost and plantings eroded by years of
snow storage.
• $150,000 for the continuation of the Open Lands Plan project.
• $55,000 for an ADA ramp at the Ford Park Soccer Field entrance on Vail Valley Drive.
The current driveway grade is not ADA compliant.
• The annual capital budget meeting with the Vail Recreation District was held on
September 21st. Staff needs further research on a few newly -identified projects and will
provide updated budget estimates for a future supplemental. The newly -identified
projects include repair or replacement of skylights on the roof of Dobson Ice Arena, and
increasing safety of mezzanine -level railings on the interior of Dobson.
The RETT Fund is currently projected with an ending fund balance of $1.1M in 2018, and a fund
balance of $5.4 million at the end of 2022.
Marketing Fund
The Marketing Fund is generated through the collection of annual business license fees.
Budgeted revenue for 2018 of $381,500 is projected flat with 2017 amended budget. $360,000
in expenditures will be used toward the Commission on Special Events.
Heavy Equipment Fund
This is an internal services fund that manages the maintenance and repair of town vehicles and
equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs
are charged back to the departments based on their use of the vehicles and equipment. The
Heavy Equipment Fund (HEF) includes approximately $703,700 to purchase replacement
vehicles and equipment in 2018. The vehicles are scheduled to be replaced at determined
intervals. Funding for the HEF consists of charges to departments using the equipment and
sales or trade-ins of old equipment. Projected fund balance is $1.5 million for the end of 2018.
Health Insurance Fund
This is an internal services fund that manages the town's health insurance plans. Costs are
charged back to the town departments and employees through payroll deductions. The town
was able to maintain costs for the past three years due to positive claims experience. 2017
claims are higher than previous years, and 2018 is anticipated to continue that trend. As a
result, the 2018 proposed budget anticipates use of reserves, along with increases to costs for
both town departments and employees. Projected fund balance is $2.9 million for the end of
2018.
Dispatch Services Fund
This is an enterprise fund that manages county -wide 911 emergency services. The 2018
budget proposal includes capital expenditures of $119,500 for the purchase of two radio
consoles. The Dispatch Services Fund will need to use approximately $71.7K in reserves in
2018 to cover the capital projects. Remaining fund balance will be $792,503.
Town of Vail Page 10
October 17, 2017 - Page 83 of 2
Timber Ridge Enterprise Fund
The 10 acre property at Timber Ridge is owned by the town, with the eastern half of the property
under a ground lease to Lion's Ridge Apartment Homes with no lease payment for ten years.
The Timber Ridge Enterprise Fund includes only the operating budget for the western half of the
property (96 units, with 54 units under master lease to Vail Resorts). The 2018 proposed budget
reflects a surplus of $187,130 after payment of all operating expenses, principal and interest
due to the capital projects fund, and $280,701 set aside for capital projects. Specifically the
capital improvements represent the third and final phase of Vail Resort's leased units (18 units
of the 54 were renovated in 2016, 18 in 2017 and the final 18 units in the spring of 2018). The
improvements are offset by rent increases for those units and paid back over a five-year period.
Timber Ridge is projected to have a fund balance of $1.3 million at the end of 2018.
III. ACTION REQUESTED OF COUNCIL
Staff requests that Council approve or approve with amendments Ordinance No. 14, Series
2017 upon second reading.
Town of Vail Page 11
October 17, 2017 - Page 84 of 2
$160,000.00
$140,000.00
$120,000.00
$100,000.00
$80,000.00
$60,000.00
$40,000.00
Base Salary Comparison
Mountain Combined v. Town of Vail
Salaried (Exempt)
Summer 2017
Attachment A
Denver/Boulder (Public & Private sectors)
Mountain Comparisons
— — — Vail - Salaried
200 300 400 500 600 700 800 900 1000 1100
Professional positions
Directors
Description: This chart compares base salary of the Town of Vail (red dotted line), mountain comparison entities (combined in blue), in addition to similar positions in Denver/Boulder*
*Source: MSEC Compensation Surveys
October 17, 2017 - Page 85 of 253
$90,000.00
$80,000.00
$70,000.00
$60,000.00
$50,000.00
$40,000.00
$30,000.00
Base Salary Comparison
Mountain Combined v. Town of Vail
Hourly (Non -Exempt)
Summer 2017
100 150
Entry-level positions
Denver/Boulder (Public & Private sectors)
Mountain Comparisons
— — — Vail - Hourly
200 250 300 350 400
Supervisors
Description: This chart compares base salary of the Town of Vail (red dotted line), mountain comparison entities (combined in blue), in addition to similar positions in Denver/Boulder*
*Source: MSEC Compensation Surveys
October 17, 2017 - Page 86 of 253
Attachment B
9/27/2017
Goal: Level set the overall budgetary plan taking into account the past 5 years of growth and
economic success for TOV combined with significant increases to in -town costs for the event.
Focus: Provide a premium level of service to spectators, businesses and partners long term
with continued development.
Challenges:
• Lodging - Rates increase exponentially year over year.
• Venues/Bars/Restaurants - Pricing and terms for rental of venues for events have become
unreasonable and present risk.
• Safety/Infrastructure - The success and popularity of the event requires additional investment
to maintain standards.
The Burton US Open has created a demand that is now benefitting town businesses in what was
formerly an off-peak period and now one most successful weeks of the year. We must offset a
portion of the increases as a product of our success in order to keep this event sustainable over
time.
Burton will continue to invest in areas that are in the best interest of the Vail community and
Vail businesses while keeping the 36 -year event legacy and brand intact.
Investment opportunities for 2018 include:
• Expanded footprint in town. New and enhanced installations improving guest experience.
• Evolution of local business initiatives. Programs aimed at increasing foot traffic and spend,
targeting new merchants with more integrated promotion.
• Continued focus on key marketing initiatives. Attract key demographic to Vail for long term
stays.
Burton is committed to best in class event execution with a direct ROI for TOV at a level above
industry standards, or that of other US Open partners. Burton would cap its request at the
same amount for 2019, no increase beyond what has been requested for 2018.
Sincerely,
Burton Partnerships and Events Team
October 17, 2017 - Page 87 of 2
TOWN OF VAIIL'
Attachment C
Memorandum
To: Greg Clifton, Town Manager
From: Mark Novak, Fire Chief
Date: September 19, 2017
Subject: Town Council Information Request
I. Purpose
The purpose of this memo is to respond to a request for information made by Town
Council during the September 19, 2017 Town Council Meeting. Specifically, there was a
request for information regarding the current ISO rating for the Town of Vail and current
wildfire mitigation efforts.
II. Insurance Services Offices Rating
The Insurance Services Offices (ISO) conducted a Public Protection Class (PPC)
evaluation in April of 2015. The Insurance Services Offices is an insurance industry
advisory organization responsible for the Public Protection Classification system. This
system is used to evaluate structural fire suppression delivery systems (fire
departments). This classification system is used by many insurance companies to make
determinations regarding insurability, coverage levels and cost. The current grading
schedule assigns a PPC class of 1-10, with 1 indicating superior fire protection and a
rating of 10 indicating a fire protection delivery system that does not meet ISO's
minimum requirements. In general, areas with a lower ISO rating have lower insurance
rates and greater opportunity to obtain insurance through major insurance carriers.
The 2015 evaluation resulted in a PPC of 2/2x. Prior to this the Town had a PPC of 4/9
which was achieved in 2010. Before 2010 the Town had a PPC of 5/9 which had been
in effect since 1992.
An ISO Class 2 is achieved with PPC a score greater than 80. The Town of Vail
achieved a score of 82.11. This rating applies to all areas that are served by VFES,
including areas outside the Town limits such as parts of the Intermountain area. The 2x
rating applies to any property within the VFES service area that is greater than 1000'
from a fire hydrant. VFES staff was unable to identify any developed property that
meets these criteria. A property with a Class 2x rating would generally have higher
insurance premiums than a property with a Class 2 rating.
The ISO evaluation reinforced the value of the construction and staffing of the West Vail
Fire Station. Without the increased level of service provided by this facility, it is unlikely
that a Class 2 would have been achieved.
October 17, 2017 - Page 88 of 2
Additional information regarding the ISO rating can be found in the staff memo dated
September 29, 2015 and in the Council presentation from the October 6, 2015 Town
Council meeting.
III. Status of Wildfire Mitigation Efforts
Vail Fire and Emergency Services (VFES) has developed a proactive wildfire mitigation
program. These efforts began over 10 years ago. In 2014, Council authorized hiring a
qualified Wildfire Mitigation Coordinator. In 2015, VFES adopted the Fire Adapted
Communities (FAC) model of wildfire mitigation which is recommended by the National
Cohesive Wildland Fire Management Strategy. The Fire Adapted Communities model
has been tailored to the Town of Vail and branded "Fire Adapted Vail". The FAC model
is based upon the concept that fire is a naturally occurring element of our community.
Decreasing our vulnerability and increasing resilience is based upon taking a multi -
pronged approach to reducing the risk of catastrophic wildfire. Primary components of
this approach are: fuels reduction around the community, fuels modification adjacent to
buildings (defensible space), ignition resistant building materials, evacuation planning,
personal preparedness, public education and rapid response to fires.
Specific actions and program accomplishments:
A. Hazardous Forest Fuels Reduction Projects
1. Buffehr Creek Fuels Reduction Project (15 acres), completed 2016, pile
burning will be completed winter 2017/2018
2. Intermountain Fuels Reduction Project
a. 37 acres hand thin completed 2016/2017
b. 43 acres helicopter logging in progress
c. 30 acres unfunded, identified as future project areas
d. Burning of hand piles and helicopter logging slash, winter 2017-2019
3. Deer Underpass Fuels Reduction Project (7 acres), in progress
4. North Trail -Trapper's Run second entry hand thin, scheduled for 2018
B. Conducted evacuation drills summer 2015 and 2016
C. Conducted defensible space evaluations of all Town of Vail owned properties,
spring 2016
D. Modified Design Review Standards to reflect the importance of ignition resistant
landscaping and ignition resistant building construction, summer 2016
E. Developed Town of Vail Fire Resistant Landscape Guidebook (defensible space
guidelines), summer 2016
F. Modified Mountain Pine Beetle Abatement Ordinance to include all wildland fuels,
summer 2016
Town of Vail Page 2
October 17, 2017 - Page 89 of 2
G. Modified wood shake roof replacement ordinance, summer 2016
H. Initiated fire department review of landscape plans for consistency with fire
resistant landscaping guidelines, fall 2016
I. Initiated door to door defensible space evaluations, spring 2017. This program is
on a 5 -year cycle to evaluate all properties in the Town of Vail
J. VFES staff is currently working with Community Development staff to streamline
defensible space related tree removal permitting
K. The VFES workplan calls for completion of a Community Wildfire Protection Plan
(CWPP) in 2018. The CWPP will identify and prioritize future projects based
upon community risk.
Staff is available to provide additional information on these topics at your request.
Town of Vail Page 3
October 17, 2017 - Page 90 of 2
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October 17, 2017 - Page 91 of 253
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Attachment E
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Memorandum
To: Town Council
Greg Clifton, Town Manger
From: Dwight Henninger, Chief of Police
Craig Bettis, Commander
Jessica Tice, Sergeant GRANITE Task Force
Date: September 12, 2017
Subject: Update of GRANITE (Gore Range Narcotics Interdiction Team)
Executive Summary:
Over the past two years the GRANITE Drug Task Force has experienced great success
in reducing mid-level drug sales in both Vail and the larger Eagle County. This has
been done with a second Vail Police officer on a 2 -year trial basis. The successes of
this unit haveencouraged our Federal partners in the DEA and FBI to consider placing
additional personnel in this task force.
With the significant increases in opioid overdose deaths nationally and in Eagle County,
staff is recommending making the trial period a permanent part of the Police Department
budget. The incremental increase in cost for 2018 is $139,977.
Background:
In 2014, numerous pieces of local intelligence and a comprehensive report done in our
region by the Drug Enforcement Administration foreshadowed the critical urgency for
police departments in Eagle County to leverage resources and combat the growing drug
problem. In March 2015, the Vail Police Department committed one sergeant and one
existing narcotics detective, full time, to address the issues identified by the Drug
Enforcement Administration's threat assessment. This team was known as the Vail
Unified Drug Unit (VUDU).
VUDU launched an investigation into an organized crime group conducting large scale
cocaine distribution, extortion, and conspiracy, all within the Town of Vail. The case was
titled "The Vail Underground", in reference to the local bar where the investigation
began with multiple bar staff distributing cocaine on the premises. This investigation led
to a Grand Jury indictment of 9 co-conspirators, and the arrest of 15 adults all involved
October 17, 2017 - Page 93 of 2
in drug trafficking in the Town of Vail. VUDU seized approximately 324.7 grams of
cocaine (11.45 ounces) which has a street value of approximately $33,000; 13.3 grams
of MDMA (ecstasy, a schedule I controlled substance); 8 guns, one of which was
confirmed stolen by the ATF; heroin, ketamine, psilocybin mushrooms, morphine;
$2,335 in U.S. Currency; clonazepam; and approximately 750 doses of LSD were
seized with a street value of approximately $9,000.00.
The Vail Underground case earned VUDU the positive attention of the community, media,
and agencies within the region; specifically, the Eagle County Sheriff's Office. In October
2015 the Vail Police Department and the Eagle County Sheriff's Office joined resources (2
deputies) and created the multijurisdictional drug task force known as GRANITE (Gore
Range Narcotics Interdiction Team). The Avon Police Department contributes overtime
detectives and officers as needed and when available for GRANITE operational needs.
Since inception, GRANITE has conducted investigations focused on making a local impact
to our communities within Eagle County related to felony narcotics distribution cases.
During 2016, cases of note that GRANITE have investigated include:
• Butane Hash Oil Clandestine Lab: GRANITE conducted an investigation into a
Butane Hash Oil Clandestine Lab after receiving anonymous tips from concerned
community members. The extraction of marijuana concentrate using Butane, a
highly volatile substance, is a felony. This process has created serious problems
within our community due to the explosions occurring during the extraction
process. There have been deaths, serious bodily injury, and severe property
damage associated with Butane Labs in the State of Colorado. Through the
course of this investigation, GRANITE learned that a local marijuana dispensary
manager was illegally diverting marijuana from the dispensary he managed and
using it in an illegal Butane operation at his residence. A search warrant was
obtained and executed at the residence on Kinnickinnick Road in Vail. In the
residence, which was a 6 -unit townhome, officers located and safely dismantled a
Butane Hash Oil extraction lab, U.S. currency, finished marijuana concentrate
product, and evidence of distribution. Three individuals were charged with felony
drug crimes which included production of hash oil, and illegal distribution of
marijuana concentrate. The operation was safely dismantled without injury to
suspects or officers. This case was the first like it in Colorado, as drug task forces
are responding to these labs after an explosion, rather than the prevention of one.
• Federal Collaboration: GRANITE has collaborated with federal law enforcement
agencies, specifically, the FBI to prosecute a local heroin overdose death. The
suspect in this investigation sold heroin to an individual who later died on a lethal
overdose. The dealer has previously sold to a separate individual who also died as
Town of Vail Page 2
October 17, 2017 - Page 94 of 2
a result of an overdose. The defendant in this investigation is awaiting trial on
federal offenses.
• LSD Chemist Arrested in Vail: GRANITE conducted an investigation after
receiving information that a chemist from Denver was the source of supply,
delivering thousands of doses of LSD to dealers in Vail. An operation was
planned and the suspect delivered 1,000 doses of LSD and 2 pounds of high
grade marijuana. He was arrested without incident. Since his arrest, Vail has seen
a steady decrease in the availability of LSD due to the suspect being a major
source of supply for the drug locally. In addition to the controlled substances,
$4,000 in drug money was seized. The total street value of drugs seized during
this operation was $14,000.
• Eagle Cocaine Dealers Arrested with Additional Gun Charges: Command staff
of the Eagle Police Department requested an agency assist for GRANITE to
investigate cocaine sales occurring at bars in their town. An investigation was
launched. An individual selling cocaine was identified and involved in selling
cocaine illegally on three separate investigations. An additional co-conspirator was
identified and involved in all cocaine sales. Both suspects were arrested, and a
search warrant produced further evidence of cocaine distribution. Investigators
kept tabs on the suspect due to his previous convictions for other felonies
including a felony drug conviction. A GRANITE detective saw a post the defendant
placed on social media selling a handgun and shotgun on-line. Detectives were
able to arrest the suspect for the sale of the gun and possession of a firearm by a
convicted felon.
• Cocaine Supplier of Vail is Arrested with Six Ounces of Cocaine: GRANITE
conducted an operation to arrest a cocaine dealer, Grayson Garner, who was
selling ounce quantities of cocaine to the Vail area. Garner was arrested without
incident after he delivered six ounces of cocaine, with a street value of $17,000 to
Vail. The investigation continued with the assistance of the FBI. GRANITE
identified two co-conspirators which launched another investigation working with
Federal Partners.
• GRANITE Assists Avon Police with Cocaine Arrests: GRANITE conducted
several investigations in bars in Avon which resulted in identifying a cocaine
dealer. This defendant has been a longtime nuisance to the safety of our
community. He was in the county drug court program on a last chance agreement
to stay sober and not break any laws. This cocaine trafficking broke this
agreement, and he is currently serving time in the Department of Corrections for 3
years.
• GRANITE was Awarded Drug Task Force of the Year Award: September of
2016, GRANITE accepted the Presidents Award from the Colorado Drug
Investigator Association during the annual conference in front of their peers in drug
Town of Vail Page 3
October 17, 2017 - Page 95 of 2
enforcement. This award recognized them for their efforts in making a local impact
to the safety and security of their community.
• GRANITE Seizures: GRANITE seized $100,000 in U.S. Currency in 2016, related
to drug proceeds.
In 2016, The Vail Police Department received approval for and appointed an additional
narcotics detective to the GRANITE Drug Task Force. This was the 29th Police Officer
Position approved by Vail Town Council on a 2 -year trial basis.
Since appointing the 29th VPD officer to GRANITE, the case load, felony distribution
activity, narcotic seizures increases support continuing the assignment of this officer full
time officer to GRANITE.
With the addition of the 29th officer position, GRANITE has conducted the following
investigations of note:
• GRANITE Arrests Appointed Official in Marijuana Cultivation and Conspiracy:
GRANITE launched an investigation into an interstate marijuana distribution
network resulting in the arrest of two brothers, one of which is an elected Eagle
County Official. Investigators seized 30 pounds of marijuana packaged for
distribution and numerous truck loads of raw marijuana plant material.
• GRANITE Arrests Large Scale LSD Dealers: A previous LSD investigation led
officers to two people selling large quantities of LSD in the Avon and Vail Area.
After several months of investigation, GRANITE seized 600 doses of LSD, with a
street value of approximately $10,000. Two adults were arrested and the
investigation continued. A GRANITE detective conducted advanced telephonic
investigation into the cellular telephone toll data of the defendants as well another
individual who was identified as their source of LSD supply and co-conspirator.
Through this data analysis the detective was able to correlate cellular telephone
communication between the defendants and their source of LSD supply, leading to
the arrest of Teddy Gillis, a large scale LSD dealer. The detective was also able to
determine the Gillis was at the "Top of the Food Chain" for LSD distribution, and
was sourcing the Vail Valley with LSD from an out -of -county source, thus GRANITE
eliminated this entire LSD drug trafficking organization acting in the Vail Valley.
• Garner's Cocaine Co -Conspirators Are Arrested; One Kilogram Cocaine
Seized: In March 2016, GRANITE arrested Greyson Garner after he sold over six
ounces of cocaine ($17,000 street value) in Vail. A GRANITE detective conducted
advanced telephonic investigation into Garner's source of cocaine supply, who was
identified as a kilogram quantity cocaine distributor in the Aurora area of Colorado.
The detective arraigned for a controlled purchase of cocaine with the supplier who
was identified as Alan Hernandez. Hernandez had been suppling cocaine
Town of Vail Page 4
October 17, 2017 - Page 96 of 2
customers in the Vail area with large quantities of cocaine throughout 2016. The
detective also identified an additional co-conspirator, Justine Colton who was
Garner's girlfriend. Colton was also employed as a Social Worker at Jefferson
County, assigned to child services as a case worker. Hernandez delivered three
ounces of cocaine to GRANITE during a controlled purchase. Hernandez was
arrested without incident along with his accomplice who assisted with the sale of
cocaine, Alan Quach. After their arrest, officers located an additional duffel bag of
cocaine in the trunk of Hernandez's vehicle. The total weight charged in this
investigation equaled 1190 grams cocaine, with a street value of $119,000. Colton
was arrested at her place of employment, and fired. She will no longer be working
with children during the day while moonlighting as a cocaine trafficker. Quach and
Hernandez's cases were adopted by the FBI for federal prosecution. They are
awaiting sentences for federal prison.
• GRANITE Collaborates with DEA on Interstate Marijuana Drug Traffickers
Growing Locally, Selling Nationally: GRANITE and DEA investigated a case
which was initiated by an out-of-state seizure of large quantities of high grade
marijuana during a traffic stop. The investigation led back to Avon, Colorado. Two
brothers were identified as the cultivators of large quantities of marijuana being
distributed over state lines across the country. DEA and GRANITE served search
warrants on the suspect's residences. The suspects, Hunter and Nevada Furrow,
were arrested after GRANITE located and seized 6,887 grams (15 pounds 3
ounces) of high grade marijuana packaged for distribution, 9 firearms, hash oil and
LSD. The approximate value of marijuana seized has a street value of $50,000.
• GRANITE is currently working numerous ongoing large scale narcotic
investigations.
Due to the national epidemic of an all time historic high rate of opiate fatality overdoses,
GRANITE recognized this issue as the next problem to face the Vail Valley. GRANITE
partnered with the Avon Police Department to launch the Vail Police Department's
Narcan Program. To date, Vail Police officers have responded to four separate
instances of individuals overdosing on opiates. Officers administered Narcan to these
unresponsive adults, resulting in all four being resuscitated when medics later arrived
on scene. Doctors later have noted that the officer -administered Narcan was vital for
this patient's survival.
GRANITE's focus is to make a local impact on high intensity drug activity within the
Town of Vail, and throughout Eagle County. In addition to this, the team is actively
engaged in youth diversion through drug education in schools throughout all areas in
Eagle County, including the 911 Safety Fairs. Although the unit's primary focus is
felony drug distribution investigation, they help support patrol services as needed by
backfilling shifts, conducting field intelligence of possible terrorist activities at high profile
Town of Vail Page 5
October 17, 2017 - Page 97 of 2
special events, working high crime pattern activity such as, theft rings, car break-in's, ski
thefts and other major cases.
Budget:
The costs of running this unit are shared between the involved agencies and it is
anticipated that with the solidification of this team, that our Federal partner agencies
(DEA and FBI) will assign more personnel time and funding to supporting this unit.
GRANITE Drug Task Force Agency Contributions per year
Category
Vail Police
Eagle County
Sheriff
Avon PD
DEA
FBI
Personnel
(3)
(1), was 2
reduced due
to staffing,
will replace
$25,000
Overtime
fund
(.5)
(.25)
Salary &
Benefits
Expenses
$332,300
$110,000
$25,000 OT
for their
Detectives
Unknown
Unknown
Vehicle(s)
3 (2 of which
beyond
capital
replacement)
2
0
.5
.25
Vehicle
Expense
$21,648
$15,000
0
Unknown
Unknown
Supplies
$8,200
$500
0
0
0
Buy Funds
50% $5,000
50% $5,000
0
As needed
0
IT/
Computers
5 computers
2 computers
0
.5
.25
Office Space
0
$24,000
0
0
0
Total $
$367,148
$154,500
$25,000
Unknown
Unknown
Percent of
Total
$546,648
67.2%
28.3%
4.5%
Unknown
Unknown
Statistics show that the appointment of the 29th officer position assigned full time to
GRANITE has been successful in the area of drug enforcement, dangerous drug
seizures, felony arrests, youth prevention, and in providing our community with a sense
of safety and security through high quality police services.
The need for continued support from the Vail Police Department with the assignment of
the 29th officer position to GRANITE is vital for continued success of the team.
Geographical statistics show that, in 2016 and 2017, approximately, 50% of all drug
investigations took place within the Town of Vail.
Town of Vail
Page 6
October 17, 2017 - Page 98 of 2
Although the $367,148 seems like a lot of funds for drug enforcement, it is difficult to
place a dollar figure on the loss of one life to a drug overdose, or the negative publicity
that would come to the Town if a drug deal went bad in one of our businesses.
The Vail Police Department has taken a leadership role in the fight against illegal
narcotics in Eagle County. In years past, the ability to stay within the jurisdictional
boundaries of the Town and deal with issues as they came up was sufficient. In today's
world, jurisdictional boundaries are simply imaginary lines that hamper progress in the
fight against illegal narcotics. The problem of illegal narcotics in the Town of Vail will
continue to increase if we don't address it in every corner of the county. Our
participation in GRANITE and specifically the additional officer, has greatly improved
our ability to slow the flow of illegal narcotics into the Town of Vail.
Staff is recommending the permanent funding of this 29th police officer position
assigned full time to GRANITE as a narcotics detective.
Town of Vail Page 7
October 17, 2017 - Page 99 of 2
Operational Location
Gypsum Eagle Edwards Avon Vail Other
31%
7% 8%
32%
10%
12%
October 17, 2017 - Page 100 of
TOWN OF VAIL'
Attachment F
Memorandum
To: Patty McKenny, Acting Town Manager; Kathleen Halloran, Finance Director
From: Mark Novak, Fire Chief
Date: August 21, 2017
Subject: Resident Firefighter Program
I. Purpose
The purpose of this memo is to describe the current status of the Resident Firefighter
program, future sustainability of the program, and to describe the proposed transition
out of this staffing model. This transition is the final step in a process that was initiated
in 2013 and was described in the budget memo submitted with the 2017 budget
request.
11. Current Situation
The Fire Department is currently experiencing a number of challenges associated with
the Resident Firefighter (Apprenticeship) program. The primary challenges associated
with the staffing model are as follows:
• The use of the Department of Labor (DOL) Apprenticeship program to reduce
labor costs is inconsistent with the intent and procedural requirements of the
DOL.
• Retention problems within the Resident program.
• High recruitment and on -boarding costs.
• Negative impact on organizational resources and employee development of
tenured employees who desire to grow within the organization.
• Difficulty in recruiting a diverse workforce.
The nature of the fire service has changed greatly since the inception of the Resident
program in 1980. The two most significant changes are that entry level requirements
for a firefighter have significantly changed and the job market for firefighters has
markedly improved. At the time of the inception of the Resident program there were
few training requirements needed to enter the fire service. This allowed the program to
thrive; Resident Firefighters were able to get free or subsidized housing, while the Fire
Department benefitted from an inexpensive staffing solution that required little
investment of time or financial resources. In addition, the lack of minimal training
October 17, 2017 - Page 101 of
requirements meant that a Resident Firefighter could be used to support staffing
immediately.
Today a firefighter must complete approximately 790 hours of training prior to being
qualified for the position. This training includes completing the following: Firefighter I
Academy, Emergency Medical Technician (EMT) training, Hazardous Materials First
Responder Operations training, and Basic Wild land Firefighter training. Currently only
candidates who have completed all of this training are eligible to be hired. Once a
Resident Firefighter is hired, they complete two weeks of intensive training designed to
orient them to VFES equipment and standard operating procedures. This is followed by
a one month period during which the new Firefighter works as an extra firefighter on
the engine so they can be evaluated and intensively mentored. Once this six week on -
boarding process is complete, then the Resident FF is available for staffing. Following
the introductory period, a large training investment is made in the Resident Firefighter
in order to equip them with the skillset of our regular Firefighters. This includes
swiftwater rescue training, technical rope rescue training, vehicle extrication training
and additional wildland training. The investment of time and financial resources in
training Resident Firefighters detracts from the development of the remainder of the fire
department staff.
As a result of the training requirements and the availability of full-time jobs available in
the region, VFES has been struggled with retention for a number of years. The average
retention period for a Resident Firefighter is 18 months. The practical implication of this
is that to maintain staffing, the fire department must hire and train 5 new Resident
Firefighters each year. This results not only in a retention problem, but also impacts the
ability to have a sound succession plan, due to the high turnover at the entry level of
the organization.
In addition to the challenge of retention, recruitment for this position has become
increasingly challenging. In the last two years we have conducted five recruitment
processes and will need to recruit again before the end of the year. These recruitment
processes have yielded few qualified candidates and we have experienced "no show"
rates for the testing process of up to 50%.
Recruiting and hiring Resident Firefighters has a number of costs both in terms of
financial and human resources. A recruitment process begins with advertising the
position nationally for 30-60 days. Applications are then screened, phone interviews
are conducted and qualified applicants are invited to attend an on site testing process.
On-site evaluation consists of an oral interview panel, a written test and a physical
capability test. This process has significant cost in terms of overtime to staff the
process and purchasing a standardized test.
Successful applicants then undergo background screening, drug test, psychological
evaluation and extensive physical examination. This pre-employment screening costs
approximately $800 per candidate. Once a Resident Firefighter is hired it costs
approximately $5000 to outfit the Firefighter with personal protective equipment and
uniforms. When combined with recruitment and training costs, the total cost to onboard
Town of Vail Page 2
October 17, 2017 - Page 102 of
a Firefighter exceeds $13,000. With our current experience of hiring 5 Resident
Firefighters per year, this expense is $65,000 per year. From the time a recruitment
process is initiated, the total time until a Resident Firefighter is available for staffing is
approximately three months.
For a number of years the Resident program has been structured as a Department of
Labor (DOL) Apprenticeship program. The primary advantage of this program is that it
allows the Town to pay the Resident Firefighter a wage substantially lower than full-
time Firefighters and provides exemptions to the Fair Labor Standards Act (FLSA) for
extra hours engaged in training. Resident Firefighters are also not categorized as
Regular employees. Although the Town is required to provide healthcare in compliance
with the ACA, Resident Firefighters do not receive the full employee benefit package.
The Apprenticeship program also creates an additional administrative burden to
comply with DOL requirements. During the last year it was identified that several
components of our program need to be modified to maintain compliance with the DOL
program.
One particularly challenging aspect of the DOL Apprenticeship program is that it is
intended to be used by employers when there is not a sufficient pool of trained
candidates to fill a position. The understanding is that the employer should have a
regular position available for the Apprentice (Resident) when they complete the
Apprenticeship. The term of an Apprenticeship is 6000 hours (3 years). DOL
requirements stipulate that credit be awarded to candidates who enter the
Apprenticeship program with previous experience and training. As a result, the 3 year
term of apprenticeship may in fact be as short as two years. The implication is that if an
Apprentice completes the program, the Town should be prepared to move the Resident
into regular full-time employee status and increase the pay to a level equivalent to our
full-time regular Firefighters and provide the same benefit package that other regular
employees receive.
The financial reality is that the low wage drives the majority of the Resident Firefighters
to begin looking for full-time firefighting jobs almost immediately after they are hired.
One component of the Resident program that has changed greatly over the years is
the perceived value of living in the Resident dormitory. In the early years of the
program, this was seen as a benefit of the program which allowed the employee to live
inexpensively in Vail and pursue recreational activities such as skiing. Today, many of
the Residents view the dormitory living requirement as a burden.
The difficulties in relying upon a Resident Firefighter program to maintain daily staffing
levels is not unique to the Town of Vail. The majority of fire departments in the region
have experienced similar challenges and have eliminated their Resident Firefighter
programs.
Town of Vail Page 3
October 17, 2017 - Page 103 of
III. Alternatives
The Fire Department, along with Human Resources has been exploring approaches to
addressing the challenges of the Resident Program for a number of years. In 2014, a
proposal was made to eliminate the Resident Program for many of the same reasons
discussed in this memo. A decision was made to retain the program, but increase the
entry-level requirements with the goal of reducing the training burden on VFES and
improve retention. Later in 2014 the number of approved Resident Firefighter positions
was reduced from twelve to nine in order to facilitate funding regular fire department
positions and reduce overtime.
In 2016, the number of Resident Firefighter positions was reduced from 9 to 6. At the
time this change was made, it was noted that this was a stop -gap measure and that
staff would be requesting to discontinue the Resident Program in the 2018 budget.
The following alternatives address the challenges associated with the Resident
Firefighter Program while maintaining an adequate staffing level for daily operations.
Alternative 1:
Eliminate Resident FF Program -Single Firefighter Pay Scale
Salaries
Benefits
Total Compensation
Proposed
330,022
132,009
462,030
Current (Resident
Program)
244,984
60,000
304,894
Increase
85,128
72,009
157,136
Alternative 2:
Eliminate Resident FF Program -Reclassify as Firefighter with Graduated Pay
Salaries
Benefits
Total Compensation
Proposed
276,400
110,560
386,960
Current (Resident
Program)
244,984
60,000
304,894
Increase
31,506
50,560
82,066
Both alternatives would require an increase in the overtime budget to account for sick
leave, vacation and compensable training. This impact is estimated at $49,500 for
alternative 1 and $39,600 for alternative 2.
Alternative 2 is more fiscally conservative; however it is based upon lowering the
existing entry level Firefighter wages and creating a graduated pay scale. It is
recognized that this will create disparity within the Firefighter rank which may negatively
impact morale and employee engagement.
Town of Vail
Page 4
October 17, 2017 - Page 104 of
With both alternatives, there is no change proposed to the Fire Department FTE
count.
Staff has investigated revenue sources to offset the increased staffing costs associated
with eliminating the Resident program; however the ability of the fire department to
generate additional revenue is limited. Fire department activities do result in the
generation of $86,500 in revenue from Eagle County for response to the Vail Pass area.
In addition, "out of district" fire protection agreements generate approximately $50,000
and the fire department generates invoices totaling approximately $3000 for out of
district responses.
IV. Summary
The current fire department staffing model is dependent upon the DOL Apprenticeship
program to provide an inexpensive means to achieve minimum staffing requirements.
The use of the Apprenticeship program to reduce labor costs is inconsistent with the
intent and procedural requirements of the DOL. During the course of the past four
budget cycles, a number of approaches have been implemented with the goal of
maintaining a viable program. Despite these efforts, the Resident program is a model
which is no longer effective in meeting the staffing needs of the fire department or
containing costs. Staff has developed a transition plan which does not increase the
FTE count, contains costs, and fixes a broken staffing model.
Staff recognizes the ongoing support Council has demonstrated in improving the
capability of Vail Fire and Emergency Services. We are also mindful of the need to be
fiscally conservative in the budget while concurrently advancing strategic objectives
necessary to maintain the commitment to providing excellent service. The proposal
detailed in this memo is consistent with the following goals and initiatives established by
the Council Action Plan and the Organizational Action Plan:
• Create a Town of Vail transition plan to develop future leaders to continue the
unique traditions, values and culture of the TOV
• Invest in succession planning to include bench strength development, transfer of
leadership and institutional knowledge
• Be a leader in developing an exceptional and professional workforce that aligns
with the Vail Way.
• Maintain and improve a high level of readiness and response to natural and man-
made threats to ensure a safe and secure community with continued focus on
emergency preparedness, including wildfire mitigation, education, prevention and
effective evacuation strategies
V. Staff Recommendation:
Alternative 1 is recommended as it replaces an ineffective staffing model without
creating wage disparity within the rank of Firefighter.
VI. Attachment: VFES Organizational Chart
Town of Vail Page 5
October 17, 2017 - Page 105 of
Financial Overview
The Town of Vail 2018 budget proposal presented in this document reflects the town's
vision to be the premier international mountain resort community in a fiscally responsible
manner. The 2018 budget proposal assumes a continuation of high service levels within
a cautiously optimistic economic forecast. Several areas of spending relate directly to
common themes found in both the Council Action Plan and the prior year's Community
Survey results. In addition, some of the budget items requested will help align resources
and equipment to accommodate added service levels associated with newer capital
improvements throughout town.
Historically the town has funded all capital projects through the Capital Projects Fund,
and later through the Real Estate Transfer Tax fund for eligible projects. Since 2007 the
town has been able to utilize funds with the creation of the Vail Reinvestment Authority
district in the Lionshead are and the accompanying Tax Increment Financing (TIF)
revenue that is generated from incremental property taxes collected on new
development. The various sources of funding for capital projects has enabled the town
to cash -fund many projects, however total town reserves of $82.7 million in 2016 will be
reduced to $44.7 million in 2017 upon completion of several projects. Reserves will
increase to approximately $52.0 million in 2018 based on the current budget proposal.
General Fund operations for the proposed 2018 budget will result in a surplus of
$25,893. One-time planning projects for the Civic Area and West Vail master plans
totaling $475,000 are proposed to be paid for out of town reserves. The General Fund
fund balance at the end of 2018 is projected at $27.2 million, or 69% of annual revenues.
REVENUE
The town's 2018 budget is funded by a projected $87.0 million net revenue budget. Net
revenues exclude inter -fund charges and transfers. This projection includes $16.7 million
for the sale of the Chamonix housing units and a $5.8 million shared project
reimbursement for the Red Sandstone parking structure ($4.3 million from Vail Resorts
and $1.5 million from Eagle County School District). Excluding, these one-time impacts,
2018 net revenues are conservatively projected to be $64.5 million, a 5.4% decrease
from 2017 amended and is a 4.5% decrease from 2016 actual results. The below chart
identifies the various sources of town revenue:
12
October 17, 2017 - Page 106 of
Financial Overview
2018 Budgeted Net Revenue:
$64.5M*
Property and
Ownership Tax
8%
^Use Tax
// 3% Ski Lift Tax and
Franchise Fees
10%
Real Estate Transfer
Tax
10%
Earnings on
Investments
0°
ransfer from VRA
3%
Rent, Fines &
Miscellaneous
7%
Charges for Services
3%
Licenses and Permits
3%
Intergovernmental
Revenue
4%
_
*For year over year comparison purposes, the one time impact of the sale of Chamonix
housing units($16.7M) and the Red Sandstone parking structure shared project
reimbursements ($5.8M) have been excluded from this chart.
LOCAL TAXES: Six revenue sources make up local taxes and generate 71% of the
town's annual revenues: sales tax; property and ownership tax; use tax; ski lift tax; real
estate transfer tax; and franchise fees.
A 4% general sales tax will produce approximately 40% of annual revenue for 2018.
The $26.0 million of sales tax projected conservatively at an increase of 2% from the
amended budget for 2017 and a 1% increase from 2016. Sales tax revenue is
influenced by a number of factors including the general economy, tourism and snowfall,
special events and redevelopment activity. Sales tax revenue is seasonal, with
approximately 70% of the total generated during the ski season which is defined as
November through April.
13
October 17, 2017 - Page 107 of
Financial Overview
Sales Tax ($ Millions)
28.0
26.0
24.0
22.0
20.0
18.0
16.0
14.0
12.0
10.0
8.0
6.0
4.0
2.0
0.0
Sales Tax Compared with Inflation
E - - - - - - - - -
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
2017 2018
Budget Budget
315.0
300.0
285.0
270.0
255.0
240.0
225.0
210.0
195.0
180.0
165.0
150.0
135.0
120.0
105.0
90.0
75.0
60.0
45.0
30.0
15.0
Vail Reinvestment Authority (VRA) was created on November 4, 2003 to oversee
development and redevelopment of identified blighted areas within the town. The
Authority is funded with incremental property tax collected on redeveloped properties
within the district. The VRA will reimburse the town's Capital Projects Fund for various
capital projects in Lionshead. For 2018 this includes $400,000 for Lionshead express
bus stop improvements, $206,000 for a heated walk between the Vail Spa and the Lion
($100K), and $1.5 million for the Red Sandstone parking structure (a total of $9.3 million
is projected to be reimbursed for that project over the next 5 years). The VRA will
reimburse the town $2.2 million in 2018, represent approximately 3% of funding
available for town spending. In prior years these funds have provided up to 13% of
annual town revenues.
Real Estate Transfer Tax (RETT) is a 1% tax on transfers of property within the Town
of Vail. This tax is the primary revenue source in the Real Estate Transfer Tax Fund
whose use is restricted to parks, recreation, open space, and environmental
sustainability. Real Estate Transfer Tax collections of $6.1 million represent 9% of total
annual revenues. This is a 4.3% increase from the 2017 amended budget and a 10.9%
decrease from 2016.
Property and Ownership Tax of $5.3 million will generate 8% of total revenues for
2018. 2018 revenues are estimated to increase 8.4% from 2017 amended based on a
recent report from the County Assessor's office. The projected tax revenue includes
impacts from a reduction in residential taxes due to the Gallagher Amendment, but is
offset by increases in property valuations. The Gallagher Amendment reduces
residential taxes by 9.5%, however residential values increased by approximately 10%,
so taxes collected by the town are anticipated to be flat from residential properties.
Commercial properties were assessed at a 50% increase in valuation, mainly due to new
14
October 17, 2017 - Page 108 of
Financial Overview
properties coming online and the sale of large commercial properties. The current base
mil levy is 4.69 and typically constitutes 10% of the average taxpayer's property tax bill.
In November 2000, Vail's electorate approved lifting the revenue limitation placed on
property tax revenue by the Tax Payer's Bill of Rights (TABOR) approved by Colorado
voters in 1992. Property values are reassessed every two years, providing potential
increases or decreases in the even years. However, the base mil levy cannot be
increased without a vote.
Construction Use Tax collections are estimated at $2.0 million for 2018, a 2.0%
increase from 2017 amended budget plus an additional estimate for Mountain View. The
estimated 2% increase is based on a five-year history. In November 2007, voters
approved the implementation of a 4% construction use tax effective January 1, 2008.
Revenue from this source is allocated to the Capital Projects Fund.
Ski Lift Tax and Franchise Fees total $5.2 million and $1.2 million, respectively for
2018, representing 10% of the total annual revenue. The town assesses a 4% tax on all
lift access tickets to the Vail ski area. The town also collects franchise fees from all the
major utilities operating in the Town of Vail. The fees are collected and paid by the local
gas, electric, telephone, and cable television companies. The rate is established by
ordinance and is different for each utility type. Lift Tax was projected with a 5% increase
over the 2017 amended. All franchise fees are projected based on historical trends, and
are accounted for in the General Fund.
LICENSES AND PERMITS are expected to generate approximately $2.1 million or 3%
of total revenues in 2018, up 7.0% from the 2017 amended budget. This revenue source
can fluctuate from a few large commercial and residential construction projects. The
2018 projection is based on historical averages plus estimates for the Mountain View
and east wing of the Vail Valley Medical Center. Licenses and permits are General
Fund revenues with the exception of the business license fee and recreational amenities
fee as described below.
Construction Fees, which include building permits, electrical, mechanical, and
plumbing permits, design review fees, plan check fees, variances, etc., are the largest
component of the license and permit category. Construction fees alone are budgeted at
$1.6 million in 2018.
The Business License Fee is restricted by ordinance for marketing and special events,
and is recorded in the Marketing Fund. The budgeted revenue of $380,000 is a flat with
2017 amended budget based on historical trends.
The Recreational Amenities Fee is assessed on new residential square footage. It is
accounted for in the RETT Fund and its use is restricted to parks, recreation, open
space, and environmental sustainability. With no major redevelopment projects
assumed, this fee is budgeted conservatively at $10,000 in 2018, and flat with 2017
amended budget.
INTERGOVERNMENTAL REVENUE supplies 4%, or $2.8 million of total revenue and
includes federal and state grants, county sales tax, county road and bridge tax, highway
users' tax, cigarette tax, and E911 Authority Board. Revenue forecasts are obtained
from the contributing agencies or estimated based on trends. Federal and state grants
are recorded in the Capital Projects Fund, RETT Fund or the General Fund depending
15
October 17, 2017 - Page 109 of
Financial Overview
upon their purpose. Lottery revenue is recorded in the RETT Fund and all other
intergovernmental revenue goes to the General Fund.
The E911 Authority Board is a conduit managed by Eagle County to fund emergency
communications from the surcharges it collects on phone bills. In 2018 the E911 board
will pay salary and benefits for the equivalent of two dispatch supervisors, six
dispatchers and a systems engineer in the Vail Communications Center. From 2010
through 2014, the E911 board covered eight dispatchers plus the 2 supervisors and one
systems engineer to help participating agencies with the impact of the economic
downturn. In 2015, the number of dispatchers covered was reduced back to seven and
was then again reduced in 2016 to six. Staff has proposed no changes to personnel in
2018. The agencies are covering the cost through increased fees. 2018 contribution
from the E911 board totals $762,176 and is accounted for in the Dispatch Services
Fund.
County Sales Tax The town receives fifteen percent (15%) of a 1% general retail sales
tax levied by Eagle County. This payment is pursuant to an enabling ballot question
approved by the voters and applies to all of the towns within the county. Collections
budgeted for 2018 total approximately $833,500.
County Road & Bridge The town collects a portion of the county's mil levy for road and
bridge based upon Colorado State Statutes. County road and bridge revenue for 2018
was budgeted based on the prior two year history, at approximately $720,000. This
revenue is dependent upon what Eagle County sets for a road and bridge mil levy and
the assessed valuation for the town.
Highway Users' Tax The State of Colorado shares a portion of its gasoline tax based
upon the town's miles of roads in proportion to other municipalities in the state. This
revenue of $224,000 is budgeted flat with 2017 budget based on information provided by
the Colorado Municipal League.
TRANSPORTATION CENTERS located at Lionshead and in the Vail Village generate
8% of total revenues and are budgeted at $5.4 million for 2018. This is a 4.5% increase
from 2017 amended and a 2.9% increase from 2016. Daily parking fees and parking
passes during ski season are the largest sources of this revenue. This budget proposal
does not include any changes to parking rates or pass prices.
CHARGES FOR SERVICES comprise 3% of the town's annual revenue. The largest
sources in this category include dispatching contracts and a contract with the Colorado
Department of Transportation (CDOT) for maintenance of the frontage roads.
EARNINGS ON INVESTMENTS currently generate less than 1% of the annual
revenues. The town's investment policy priority is safety, followed by liquidity and then
return.
EXPENDITURES
The town's expenditure budget for 2018 is $78.9 million excluding inter -fund transfers
and charges. This is a 25.7% decrease from the 2017 amended budget, mainly due to a
decrease in capital projects spending. 2017 included large capital projects such as the
vehicle expansion including a snow plow, loader, and a sweeper; replacements of six
16
October 17, 2017 - Page 110 of
Financial Overview
buses; construction of the Chamonix housing development, and the final phase of the
new 1-70 underpass.
Fifty-nine percent of the expenditures are to provide municipal services and forty-one
percent to fund capital improvements.
Where the Money Goes
2018 Budgeted Expenditures $78.9M
Municipal
Services
58.8%
Capital
Improvements
41.2%
Debt Service
0.0%
Within municipal services, 28% of spending is for public safety, including 12% for the
Vail Police Department, 6% for Vail Public Safety Communications (which is county-
wide) and 11% for Fire prevention and suppression. Fourteen percent of the total is
spent on transportation and parking, which includes the free bus system and free and
paid parking in the parking structures and at the Ford Park softball and soccer fields.
Public Works and Streets account for 11 % of spending. This includes daily repairs and
maintenance of the town's infrastructure and support of special events, but not new
capital or items that extend the life of existing capital. Facility and fleet maintenance at
9.5% includes daily repairs and maintenance of town -owned buildings and equipment
and operation of the Donovan Pavilion, Lionshead Welcome Center and Grand View, but
again not new capital or items that extend the life of existing capital.
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October 17, 2017 - Page 111 of
Financial Overview
Where the Money Goes
Municipal Services by Area
rEmployee Housing
EHOP Program
Facilities & Fleet,` 1%
Maintenance
10% Police Public Safety
12% _ Communications
6%
Parks & AIPP
4%
Public Works &
Streets
11%
_
Marketing, & Community Services & Risk
Special Events Library Development Management
7% 2% 7% 11%
Fire
11%
Town Officials
3%
volt
Contributions,
—Administrative
Another way to look at how the town spends its money is to look at expenditures by
category. The major categories within municipal services are Salaries; Benefits;
Contributions, Marketing and Special Events; and Operating, Maintenance and
Contracts (All other Operating Expenses). Salaries, which represent about half the total
expenditures, include full-time, part-time and seasonal salaries, overtime, bonuses, and
special pay categories. Benefit costs include: health insurance, disability coverage,
worker's compensation, pension, life insurance, unemployment, Medicare and wellness
or ski pass package. Contributions, Marketing, and Special Events include the funding
provided by the town to local non-profit and marketing organizations as well as the
Commission on Special Events. This category does not include marketing expenditures
of the Vail Local Marketing District, which are reported separately. Included in the
category of operating, maintenance and contracts are: utilities; property and liability
insurance premiums; fuel and parts for vehicles; other professional fees; repairs and
maintenance for facilities and equipment; office and general operating supplies; and
operating leases and rentals.
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October 17, 2017 - Page 112 of
Financial Overview
Where the Money Goes
Municipal Services by Category
All Other
Operating
Expenses
29%
Contributions,m,
Marketing,
Special Events
5%
Benefits
18%
Salaries
48%
The town's staff includes three basic categories of employees: 1) full-time regular, 2)
fixed term and/or externally funded, and 3) part-time or seasonal. Full-time regular staff
positions are fully funded by the town, generally work 40 hours per week, and have a full
benefits package. Fixed -term and/or externally funded positions may be full or part-time
with negotiated benefits and are filled for a period of time determined by workload and/or
contract or until external funding is no longer available. Part-time employees work 30
hours a week or less and seasonal employees work 40 hours a week, but less than half
a year in a position. The town reports staffing in terms of full-time equivalents or FTE's
to provide a common measure. One FTE equals 40 hours a week or 2,080 hours a
year. For example, a part-time employee working 20 hours equates to .5 FTE and a
seasonal employee working four months a year equates to .33 FTE.
19
October 17, 2017 - Page 113 of
Financial Overview
350 -
300
250 -
200 -
150 -
100 -
50 -
0
BUDGETED POSITIONS BY TYPE
(Full-time Equivalent Positions)
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
oFull-Time Regular Base Force •Seasonal and Part -Time Positions oFixed-Tern and Extemally Funded Positions
The town's operations are supported by 313.92 full time equivalent (FTE) positions in
2018, up 3.52 from 2017. Of these, 276.13 are full-time regular employees. Included in
the requested head count is an additional building inspector approved by the Town
Manger mid year 2017 to help address the staffing needs in Community Development.
The headcount chart also reflects the final phase of a reorganization in the Fire
Department initiated two years ago as outlined in an attached memo from the Fire
Department (Attachment E). There is no net increase to FTEs, however six full-time
seasonal employees would convert to regular full-time. Other shifts in headcount
proposed by staff include the conversion of a fixed term drug task force position to a
permanent full time position, one seasonal heavy equipment operator (0.5 FTE) to start
in October 2017 and will convert to 1.0 FTE in May 2018, two summer seasonal bus
drivers (0.76 FTE) for the increased East Vail summer bus service, two winter seasonal
bus drivers (0.76 FTE) for the new West Vail express bus service, and the continuation
of a 2 -year fixed term water quality position to June 2019.
SALARY AND WAGES
The 2018 budget includes funding for performance based merit increases for full-time
employees (up to 4%).
BENEFIT COSTS
Employee benefits are projected at $8.2 million, representing 39.2% of base salary
expense for 2018. For full-time employees, benefits average 40.0% of salary and for
seasonal employees, benefits average 29.2% of wages. These cost estimates include
the impact of the Affordable Care Act. The largest single component of benefit cost is
health insurance at 50%. The town is self-insured and has stop -loss coverage from an
outside insurer to protect against significant claims. Coverage is offered to full-time
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October 17, 2017 - Page 114 of
Financial Overview
employees and their dependents. Health care expenditures are recorded through the
Health Insurance Fund.
The next largest component of the benefits cost is employee pension comprising 36% of
the total benefits. The town's full-time pension plan contribution ranges from 11.15% to
17.15% of salary, depending on length of service. Seasonal and part-time employees
receive a 1.5% contribution. The contribution for full-time employees is somewhat
higher than most private sector employers because town employees are not part of the
Social Security system.
Medicare
3%
Wellness Benefit
2%
Benefits Costs
2018 $8.2M
Worker's
Compensation
Insurance
4%
Life, Disability,
and
Unemployment
Insurance
5%
CAPITAL IMPROVEMENT PROGRAMS
The capital improvement programs include purchases of property and equipment and
improvements or capital maintenance that extend the asset's useful life. The majority of
capital costs are incurred in the Capital Projects and Real Estate Transfer Tax (RETT)
Funds. Heavy equipment replacement vehicles, except for buses and fire trucks, are
purchased from the Heavy Equipment Internal Services Fund. The Facility Maintenance
and Parking Structure capital maintenance projects are included in the Capital Projects
Fund. The town prepares a five-year capital plan for the Capital Projects and RETT
Funds.
The capital improvements program reflects the town's vision to be "the premier
international mountain resort community." Total Capital Improvement Programs from
both the Capital Projects Fund and RETT Fund are budgeted at $32.5 million in 2018.
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October 17, 2017 - Page 115 of
Financial Overview
Real Estate Transfer Tax Fund Projects
Annual operating costs in the RETT fund are proposed at $6.5 million. Included in
ongoing operating costs are contributions to non-profit organizations of $134,150. Other
noteworthy projects include: water quality and storm water improvements and
infrastructure, East Vail interchange water vaults and landscape improvements, repairs
to the Dowd Junction bike path and retaining walls and improvements to a section of the
Gore Valley Trail between Donovan Pavilion and the Vail Conoco. Additional details are
shown in the Real Estate Transfer Tax Fund Five -Year Projection.
Capital Project Fund Projects
Noteworthy projects for 2018 include: Annual capital maintenance of town facilities,
parking structures, technology and streets totaling $2.8M; vehicle expansion including a
snow blower, landscape truck, and Drug Task Force vehicle ($265K); $500K in
additional funding for the purchase of deed restrictions as part of the Affordable Housing
Strategic Plan, repairs and improvements to Slifer Fountain and nearby storm sewers
($3.0M), and continuation of pedestrian safety improvements ($1.5M). Projects within
Lionshead that will be funded by the Vail Reinvestment Authority include $2.2 million for
improvements to Lionshead bus stops, construction of a heated sidewalk between Vail
Spa and the Lion; and construction of a parking structure at Red Sandstone Elementary
School. The VRA will reimburse the Capital Projects Fund for the Red Sandstone
parking structure a total of $9.3 million over the next five years. Additional details are
shown in the Capital Projects Fund Five -Year Projection.
Heavy Equipment Fund
This is an internal services fund that manages the maintenance and repair of town
vehicles and equipment and the purchase of replacement vehicles other than buses and
fire trucks. Costs are charged back to the departments based on their use of the
vehicles and equipment. The Heavy Equipment Fund (HEF) includes $703,700 to
purchase various replacement vehicles and equipment in 2018. The vehicles are
scheduled to be replaced at determined intervals. Funding for the HEF consists of
charges to departments using the equipment and sales or trade-ins of old equipment.
Timber Ridge Enterprise Fund
The 10 acre property at Timber Ridge is owned by the town, with the eastern half of the
property under a ground lease to Lion's Ridge Apartment Homes with no lease payment
for ten years. The Timber Ridge Enterprise Fund includes only the operating budget for
the western half of the property (96 units, with 54 units under master lease to Vail
Resorts). The 2018 proposed budget reflects a surplus of $187,130 after payment of all
operating expenses, principal and interest due to the capital projects fund, and $280,701
set aside for capital projects. Specifically the capital improvements represent the third
and final phase of Vail Resort's leased units (36 units of the 54 were renovated in 2016
and 2017, the final 18 units in the spring of 2018). The improvements are offset by rent
increases for those units and paid back over a five-year period Timber Ridge is
projected to have a fund balance of $1.3 million at the end of 2018.
FUND BALANCES
Projected fund balances for all funds at 12/31/18 are $52.0 million compared to $44.7
million projected for the year ending 12/31/17. The ending fund balance of the General
Fund is projected at $27.2 million, representing 69% of annual revenues. It is
recommended that the General Fund be at least 25% of the budgeted revenues. The
22
October 17, 2017 - Page 116 of
Financial Overview
Capital Projects Fund and RETT Fund are projected to have ending fund balances of
$16.9M and $1.1M, respectively at the end of 2018.
BONDED DEBT
During 2010, the Vail Reinvestment Authority (VRA) sold $11.9 million in bonds for
public improvements in Lionshead. Two series of bonds were issued to take advantage
of Build America Bonds (BABs) which reduce the overall interest cost due to a subsidy
paid by the federal government. Using the BABs will save the VRA approximately
$700,000 of interest. Net interest cost to the VRA for these bonds is 4.2%, with the
Series 2010A bonds having a final maturity of 2018 and Series 2010B bonds having a
final maturity of 2030. Annual debt service of approximately $1.1 million is paid by
incremental property taxes collected within the district.
23
October 17, 2017 - Page 117 of
Major Revenue Analysis
2018 Proposed Budget
October 17, 2017 - Page 118 of 253
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Amended
Estimate
Comments
General Sales Tax
16,913,338
17,676,115
19,581,414
20,046,455
21,999,999
23,881,130
25,141,932
25,763,244
25,535,000
26,046,000
2018 proposed at a 2% increase from 2017 amended, or 1.1% increase from 2016 actuals
-13.8%
4.5%
10.8%
2.4%
9.7%
8.6%
5.3%
2.5%
-0.9%
2.0%
RETT Tax
2,513,481
6,950,701
4,403,706
5,452,937
4,725,589
6,849,449
6,965,617
6,843,356
5,850,000
6,100,000
2018 proposes a 3% increase from 2017 budget plus some additional for sales at Lion
-72.4%
176.5%
-36.6%
23.8%
-13.3%
44.9%
1.7%
-1.8%
-14.5%
4.3%
Parking Revenue
4,975,795
5,037,042
4,023,940
3,453,836
4,170,065
4,528,137
4,948,993
5,230,062
5,155,000
5,388,000
2018 proposes a 3% increase from 2016 actuals
5.7%
1.2%
-20.1%
-14.2%
20.7%
17.9%
9.3%
5.7%
-1.4%
4.5%
Property & Ownership Tax
4,506,491
4,951,386
5,031,770
4,157,279
4,227,966
4,358,411
4,389,241
4,911,842
4,891,307
5,300,000
2018 assumes impact from Gallagher Ammendment with a residential rate of 7.2%
4.6%
9.9%
1.6%
-17.4%
1.7%
0.1%
0.7%
11.9%
-0.4%
8.4%
Includes a preliminary report from the Assessor's office; well know more in November
Lift Tax Revenue
3,048,011
3,357,717
3,529,125
3,433,686
4,007,908
4,351,624
4,763,956
5,032,970
4,964,400
5,212,600
2018 proposed ata 3.5% increase from 2016 actuals and a 5% increase from 2017 budget.
-7.0%
10.2%
5.1%
-2.7%
16.7%
15.1%
9.5%
5.6%
-1.4%
5.0%
Historical average is 8% per year, but that reflects increase from EPIC Discovery
Construction Fees
1,341,731
1,272,606
985,377
1,333,681
1,404,928
2,608,807
1,949,884
1,552,569
1,496,837
1,619,321
2018 based on 4 -yr average plus estimates for Mountain View and East Wing of Vail Health
-64.7%
-5.2%
-22.6%
35.3%
5.3%
4.4%
-25.3%
-20.4%
-3.6%
8.2%
Construction Use Tax
713,582
1,103,119
721,002
1,221,734
1,360,585
1,803,853
2,220,168
1,688,841
1,545,000
1,975,900
2018 at 2% increase from 2017 budget plus estimate for Mountain View
17.3%
54.6%
-34.6%
69.4%
11.4%
0.2%
23.1%
-23.9%
-8.5%
27.9%
Other Taxes
1,545,535
1,711,350
1,806,708
1,672,112
1,735,016
1,829,591
1,886,347
1,812,997
1,923,282
1,878,472
County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, etc.
-6.0%
10.7%
5.6%
-7.4%
3.8%
5.6%
3.1%
-3.9%
6.1%
-2.3%
Federal / County Grants
203,765
3,785,144
1,596,040
916,067
82,630
474,399
152,193
184,827
1,420,000
70,000
2017 includes $700K CDOT Water Quality "TAP" grant and $704K bus grants
N/A
1757.6%
-57.8%
-42.6%
-91.0%
-45.6%
-67.9%
21.4%
668.3%
-95.1 %
2018 includes Lottery revenue, incident management training reimbursement and fire deployments
Earnings on Investments
460,234
330,216
539,541
492,015
426,975
674,027
271,896
191,992
404,304
217,698
2018 based on available fund balance and investment returns assumed at 0.7%
-75.0%
-28.3%
63.4%
-8.8%
-13.2%
57.9%
-59.7%
-29.4%
110.6%
-46.2%
Rental Income
912,090
862,151
895,872
832,134
918,691
1,044,463
1,028,950
1,019,509
1,013,838
1,064,138
Includes Donovan Pavillion at $300K; employee housing rentals and parking structure leases
-4.0%
-5.5%
3.9%
-7.1%
10.4%
24.2%
-1.5%
-0.9%
-0.6%
5.0%
E911 and Interagency Dispatch
1,904,572
1,908,591
1,958,581
1,915,218
1,982,170
1,931,359
1,896,010
1,918,590
2,012,216
2,042,068
Funding by E911 Authority Board and participating agencies
14.9%
0.2%
2.6%
-2.2%
3.5%
-2.6%
-1.8%
1.2%
4.9%
1.5%
2017 for 1-70 Underpass ($3.25M), Lionshead Parking Structure Landscaping ($100K),
Vantage Point Walk ($185K)
Vail Reinvestment Authority Transfers
-
1,070,365
7,125,196
5,354,864
1,842,286
3,049,280
2,757,637
3,546,063
5,876,912
2,156,000
N/A
565.7%
-24.8%
-65.6%
65.5%
-9.6%
28.6%
65.7%
-63.3%
2018 construction of walkway from E. LH Circle to Dobson ($790K); work on Dobson Plaza ($975K)
and design of Frontage Rd Improvements from LH to Muni building ($100K)
Sale of Chamonix Housing Units
16,742,000
Assumes 2 units sell in 2017 (not reflected in budget yet), with remaining 30 units sold in 2018
Project Reimbursment Red Sandstone
5,800,000
$4.3M from Vail Resorts; $1.5 from Eagle County School District cost share of RSES parking structure
All Other Revenue
4,885,916
7,957,308
6,463,634
4,725,743
4,725,539
7,522,484
9,577,305
7,783,483
6,070,867
5,380,842
In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare
-24.8%
62.9%
-18.8%
-26.9%
0.0%
59.2%
27.3%
-18.7%
-22.0%
-11.4%
premiums, license revenue, administration fees collected from VLMD and RETT and other charges
for service such as out of district fire response and Police contracted services. It may also include
use of Traffic Impact fees or Holy Cross Community Enhancement Funds
Total Revenue
43,924,542
57,973,811
58,661,907
55,007,762
53,610,347
64,907,014
67,950,130
67,480,345
68,158,962
86,993,038
% compared to Prior Year
-24.3%
32.0%
1.2%
-6.2%
-2.5%
21.1%
4.7%
-0.7%
1.0%
27.6%
-5.4%
24
Decrease from 2017 amended excluding one time impacts
October 17, 2017 - Page 118 of 253
Full-time Regular Positions
Firefighters
Building Inspector
Heavy Equipment Operator / Turf
Drug Task Force Officer
Town of Vail 2018 Budget
Summary of Changes in Personnel
From 2017 Original Budget to 2018 Budget
Comments
6.00 Conversion of 6 seasonal resident firefighters to 6 fulltime firefighters to complete
reorganization structure started in 2016; no change in total FTE count
1.00 2017 catchup of full time building inspector for increased service needs
1.00 Conversation of seasonal heavy equipment operator to fulltime (May 2018;
1.00 Conversion of Drug Task Force Officer into a permanent position (see offset in fixed -term
positions below)
Total Full-time Regular Positions:
9.00
Fixed -Term Positions
Drug Task Force Officer
(1.00) Conversion of Drug Task Force Officer into a permanent position (see offset in fulltime
positions above)
Total Fixed -Term Positions:
(1.00)
Seasonal Positions
Resident Program Firefighters
Heavy Equipment Operator
Heavy Equipment Operator
Bus Drivers
(6.00) Convert 6 seasonal resident firefighters to 6 fulltime firefighters (see offset in fulltime
positions above)
(0.50) 2017 catchup of conversion of 1 seasonal HEO to fulltime combined heavy equipment
operator and turf maintenance position (May 2017)
0.50 2017 catchup of seasonal heavy equipment operator to address impacts from the 1-70
underpass and water quality projects (Oct 2017)
1.52 Add 2 summer seasonal bus drivers (0.38 each) for increased East Vail summer service; Add
2 winter seasonal bus drivers (0.38 each) for new West Vail express bus service
Total Seasonal Positions:
(4.48)
Total Changes to FTE Count:
3.52
25
October 17, 2017 - Page 119 of 253
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
Department 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
2018
Positions
Change
Full -Time Regular Positions - Funded by TOV
Town Officials 6.23 6.23 6.23 5.43 4.43 4.43 4.43 3.43 3.43 3.43 3.43 0.00
Administrative Services 21.02 20.35 20.35 19.35 19.35 19.40 21.40 24.60 25.10 29.60 29.60
Community Development 15.18 17.85 15.85 14.85 13.85 13.85 12.85 13.85 12.85 14.00 15.00 1.00
Fire 22.00 21.25 24.25 24.00 24.00 24.50 25.50 28.50 29.50 30.50 36.50 6.00
Police and Communications 54.50 54.50 55.50 53.75 54.75 54.25 54.25 55.25 56.25 56.25 57.25 1.00
Library 6.63 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 0.00
Public Works, Streets & Roads, Landscaping 31.75 30.80 30.80 30.80 30.80 30.80 34.30 36.30 40.30 40.80 41.80
Transportation & Parking 31.00 33.00 31.00 31.00 31.00 31.00 39.50 39.50 47.50 47.00 47.00 0.00
Fleet Maintenance 13.00 13.00 12.00 12.00 12.00 12.00 12.00 11.00 11.00 12.00 12.00 0.00
Facility Maintenance 20.00 20.00 20.00 20.00 18.00 16.00 16.00 17.00 17.00 17.00 17.00 0.00
Capital Projects 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
0.00
1.00
Total Full -Time Regular
221.31 223.53 222.53 217.73 214.73 212.78 226.78 235.98 249.48 257.13 266.13 9.00
Fixed Term Employees
Administrative Services
0.50
Community Development 4.00 4.00 0.50
Fire 2.00 2.00
Police and Communications 3.48 3.00 -
Public Works, Streets & Roads, Landscaping 1.63 1.50 1.50 - - - -
Fleet Maintenance - - - - -
Capital Projects 1.63 1.50 - - 0.50 0.50 -
Document Imaging 1.00 1.00 1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 0.00
1.00 1.00 0.00
0.00
1.00 1.00 - (1.00)
0.00
0.00
0.00
0.00
(Total Fixed -Term
13.74 13.00 3.00 1.00 1.50 2.00 1.00 0.00 2.00 3.00 2.00 (1.00)
Externally Funded Employees
Police and Communications
9.00 9.00 10.00 10.00 10.00 10.00 10.00 9.00 8.00 8.00 8.00 0.00
ITotal Externally Funded
9.00 9.00 10.00 10.00 10.00 10.00 10.00 9.00 8.00 8.00 8.00 0.00
dotal Full -Time Employees
244.05 245.53 235.53 228.73 226.23 224.78 237.78 244.98 259.48 268.13 276.13 8.00
26
October 17, 2017 - Page 120 of 253
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
Department 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
2018
Positions
Change
Seasonal Positions - Funded by TOV
Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Administrative Services 1.19 1.94 1.94 1.94 1.94 1.94 1.94 1.69 1.19 2.29 2.29 0.00
Community Development 1.25 0.25 0.00 0.00 0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00
Fire 7.20 10.20 10.20 12.70 13.70 13.70 12.70 9.61 10.07 9.00 3.00 (6.00)
Police and Communications 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Library 1.70 1.70 1.70 1.70 1.70 1.70 1.70 2.20 2.40 2.40 2.40 0.00
Public Works/ Streets & Roads/Landscaping 11.90 12.86 10.46 10.46 10.94 12.38 9.14 8.64 7.20 8.66 8.66 0.00
Transportation & Parking
26.70 25.70 27.46 27.46 27.46 27.46 20.30 19.84 19.00 19.00 20.52 1.52
Fleet Maintenance 0.00 0.00 0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 0.00 0.00
Facility Maintenance 1.38 1.38 1.38 1.38 1.38 1.38 0.92 0.92 0.92 0.92 0.92 0.00
M'otal Seasonal / Part -Time 51.32 54.03 53.39 55.89 57.62 59.06 46.95 43.15 40.78 42.27 37.79 (4.48)
All FTE's (Full -Time Equivalents)
Town Officials 6.23 6.23 6.23 5.43 4.43 4.43 4.43 3.43 3.43 3.43 3.43 0.00
Administrative Services 22.21 22.29 22.29 21.29 21.29 21.84 23.34 26.29 27.29 32.89 32.89 0.00
Community Development 20.43 22.10 16.35 14.85 14.10 14.10 13.10 14.10 12.85 15.00 16.00 1.00
Fire 31.20 33.45 34.45 36.70 37.70 38.20 38.20 38.11 39.57 39.50 39.50 0.00
Admin 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00
Patrol 31.25 31.00 28.00 27.00 28.00 28.00 28.00 28.00 28.00 28.00 28.00 0.00
Investigation 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 6.00 6.00 6.00 0.00
Records 5.25 5.50 5.50 4.75 4.75 4.25 4.25 4.25 4.25 4.25 4.25 0.00
Dispatch 23.48 23.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 0.00
Police and Dispatch Total 66.98 66.50 65.50 63.75 64.75 64.25 64.25 64.25 65.25 65.25 65.25 0.00
Library 8.33 8.25 8.25 8.25 8.25 8.25 8.25 8.75 8.95 8.95 8.95 0.00
Public Works, Streets & Roads 45.28 45.16 42.76 41.26 41.74 43.18 43.44 44.94 47.50 49.46 50.46 1.00
Transportation & Parking 57.70 58.70 58.46 58.46 58.46 58.46 59.80 59.34 66.50 66.00 67.52 1.52
Fleet Maintenance 13.00 13.00 12.25 12.25 12.25 12.25 12.00 11.00 11.00 12.00 12.00 0.00
Facility Maintenance 21.38 21.38 21.38 21.38 19.38 17.38 16.92 17.92 17.92 17.92 17.92 0.00
Capital Projects / Fixed Term
Total FTE's
2.63 2.50 1.00 1.00 1.50 1.50 1.00 0.00 0.00 0.00 0.00
0.00
295.37 299.56 288.92 284.62 283.85 283.84 284.73 288.13 300.26 310.40 313.92 3.52
27
October 17, 2017 - Page 121 of 253
Full -Time Regular Employees
Fee Based
Health Insurance
Group Term Life, Disability & Accidental Death
Wellness Benefit
Sworn Officer Death and Disability Insurance
Subtotal Fee Based
Town of Vail
Employee Benefits
2016 2017 2018
Actual % Salary Budget % Salary Proposed % Salary
3,017,821
167,337
94,816
104,377
18.32%
1.02%
0.58%
0.63%
3,198,039
231,700
114,000
104,300
17.48%
1.27%
0.62%
0.57%
3,758,200
242,500
114,000
118,000
19.45%
1.26%
0.59%
0.61%
3,384,351 20.54% 3,648,039 19.94% 4,232,700 21.91%
Payroll Based
Pension Contribution 2,545,571 15.45% 2,902,369 15.87% 2,890,473 14.96%
Medicare 235,636 1.43% 243,073 1.33% 258,166 1.34%
Workers' Compensation Insurance 224,160 1.36% 270,000 1.48% 285,000 1.48%
Unemployment Compensation Insurance 42,597 0.26% 54,800 0.30% 58,000 0.30%
Subtotal Payroll Based 3,047,964 18.50% 3,470,242 18.97% 3,491,639 18.07%
Total Full -Time Benefits 6,432,315 39.04% 7,118,281 38.92% 7,724,339 39.98%
Part -Time and Seasonal Employees
Fee Based
Wellness Benefit
Wellness Benefit - Boards
Mini -Med Program
Health Insurance
56,418 3.28% 56,000 3.23% 56,000 3.53%
9,100 0.53% 9,100 0.52% 9,100 0.57%
258,824 15.05% 301,961 17.40% 326,800 20.62%
Payroll Based
Pension Contribution 27,092 1.58%
Medicare 24,940 1.45%
Workers' Compensation Insurance 23,401 1.36%
Unemployment Compensation Insurance 4,447 0.26%
Subtotal Payroll Based 79,880 4.64%
Total Part -Time and Seasonal Benefits
25,376
24,530
20,000
5,075
74,981
1.46%
1.41%
1.15%
0.29%
4.32%
23,777
22,984
20,000
4,755
71,516
1.50%
1.45%
1.26%
0.30%
4.51%
404,222 23.50% 442,042 25.47% 463,416 29.24%
Total Benefits - All Employees 6,836,537 37.57% 7,560,323 37.75% 8,187,755 39.16%
28
October 17, 2017 - Page 122 of
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
2017 Proposed
2016 Original 2017 2018
Actual Budget Amended Budget
Revenue 2%
Local Taxes: $ 25,763,244 $ 26,100,000 $ 25,535,000 $ 26,146,000
Sales Tax Split b/t Gen'I Fund & Capital Fund 62/38 62/38 62/38 62/38
Sales Tax 15,865,000 16,182,000 15,831,700 16,149,000
Property and Ownership 4,911,842 4,891,307 4,891,307 5,300,000
Ski Lift Tax 5,032,970 4,964,400 4,964,400 5,212,600
Real Estate Transfer Tax
Franchise Fees, Penalties, and Other Taxes 1,162,201 1,115,065 1,115,065 1,151,137
Licenses & Permits 1,672,683 1,623,098 1,623,098 1,747,787
Intergovernmental Revenue 2,065,278 2,010,781 2,052,333 1,980,972
Transportation Centers 5,230,062 5,155,000 5,155,000 5,388,000
Charges for Services 1,008,082 1,028,870 1,028,870 922,264
Fines & Forfeitures 214,258 249,171 249,171 254,156
Earnings on Investments 83,624 120,000 120,000 131,000
Rental Revenue 1,019,509 1,013,838 1,013,838 1,064,138
Misc 184,969 161,000 162,228 180,000
Total Revenue 38,450,478 38,514,530 38,207,010 39,481,054
3.3%
Expenditures
Salaries 16,275,138 17,823,455 17,967,575 18,794,352
Benefits 5,709,260 6,170,004 6,170,004 6,767,047
Subtotal Compensation and Benefits 21,984,398 23,993,459 24,137,579 25,561,399
5.9%
Contributions and Special Events 2,284,556 2,047,399 2,184,493 2,075,093
All Other Operating Expenses 6,809,107 7,680,184 7,894,634 8,048,059
Heavy Equipment Operating Charges 2,419,280 2,303,300 2,332,180 2,385,076
Heavy Equipment Replacement Charges 562,172 668,654 668,654 725,926
Dispatch Services 663,214 663,307 663,307 659,608
Total Expenditures 34,722,727 37,356,303 37,880,847 39,455,161
% increase vs. prior year 4.2%
Revenue Over (Under) Expenditures 3,727,751 1,158,227 326,163 25,893
Planning Projects
Civic Area/Dobson Master Plan
West Vail Master Plan
Revenue Net of Transfers & New Programs
- - - (125,000)
(350,000)
3,677,751 1,158,227 326,163 (449,107)
Beginning Fund Balance 23,622,509 23,619,174 27,300,260 27,626,423
Ending Fund Balance $ 27,300,260 $ 24,777,401 $ 27,626,423 $ 27,177,316
As % of Annual Revenue 71% 64% 72% 69%
29
October 17, 2017 - Page 123 of
20,000
44,566
69,700
19,000
45,450
75,000
105,000
52,015
6,060
12,800
3,000
Driveway snow removal
1 day usage of Dobson on 2/18 ($1,321)
5,000
1,321
Use of Donovan Pavilion (1 day for Waterwise Wednesday event)
3,000
Driveway snow removal
1 day usage of Dobson on 2/18 ($1,321)
5,000
1,321
Subsidized rent per lease terms
One blue parking spot to be used by the
director
9,320
1,100
Subsidized rent per lease terms
One blue parking pass to be used by the director, two designated parking
spots at Ford Park (Pink Pass)
9,320
1,400
4 full day rentals of Donavan, 4 full day
rentals of the Grand View
32,000
84,600
90,193
97,300
90,193
97,300
78,275
30,000
30,000
Donovan for 6 days (36,000)
36,000
Donovan for 3 days (18,000)
18,000
1,000
1,000
74,902
74,902
4 full day rentals of Donavan, 4 full day rentals of the Grand View
32,000
Donovan for 6 days (36,000)
Donovan for 3 days (18,000)
36,000
18,000
A
B
C
D
E
F
G
H
J
K
L
M
N
0
P
2018 Council Contribution Request Spreadsheet
TOWN OF VAIL FUNDING REQUEST
SIGNATURE EVENTS (VAILBRAND) *2018 Non-applicat
Bravo! Colorado
New York Philharmonic
Philadelphia Orchestra
Academy of St. Martin in the Fields
Commissioning Project (New Works Project)
Donovan Chamber Music Series (Uncorked)
Silver Oak & Twomey Series
National Repertory Orchestra
Vail Jazz Festival
Vail Valley Foundation
Vail International Dance Festival
Hot Summer Nights
Summer Go Pro Mtn Games
Burton US Open
Fireworks Funding
TOTALSIGNATURE EVENTS
DESTINATION EVENTS
TOTAL DESTINATION EVENTS
Value
SERVICES (Add Note in 2017 notes that this does not
Colorado Ski Museum: Operating
Betty Ford Alpine Garden: Operating
Betty Ford Alpine Garden: Capital Request
Eagle River Watershed Council
EGE Air Alliance
High Five Access Media (TV5)
Eagle Valley Childcare
WF: Vail Valley Athlete Commission
Children's Garden of Leaming
Vail Mountain School
Starting Hearts
Red Sandstone Elementary
Education Foundation of Eagle County
Homecare & Hospice of the Valley
Eagle River Youth Coalition
Friends of Mountain Rescue
Pete Seibert Memorial
Vail Memorial Park Foundation
TOTAL SERVICES
IN KIND
Ski & Snowboard Club Vail
Vail Junior Hockey - Nov 2016 Tournament/January
2017 Tournament
Skating Club of Vail (July 13-17 & Dec 21-24, 26,27)
Special Olympics (Sundays Jan , Feb, Mar '18)
re
2017
2017 Council -Approved
Cash
2016 In -Kind
In -Kind
2018 In -Kind
Variance to PY
Staff
ion year
Request
Recommended
2018 In -Kind Request
Request
90,193
Approved
-
90,193
-
78,275
Value
-
In-kind
Donovan for 6 days (36,000)
36,000
Donovan for 3 days (18,000)
18,000
1,000
-
74,902
4 full day rentals of Donavan, 4 full day rentals of the
Grand View
32,000
48,962
-
27,500
$2,800 in police support (7 events x $400 each)
2,800
-
Police coverage, fire support, trash clean up, water
meter usage, sandbag distribution, event shuttle, world
cup climbing wall ballast
45,000
404,000
Soccer Lot, RV Lot, Mtn Plaza, Bus Re-routes,
barricades, electric, Krail/concrete
27,600
52,015
-
867,040
161,400
quire a new application; they are given annual increase)
44,566
Subsidized rent per lease terms
9,320
69,700
One blue parking spot to be used by the director
1,100
30,000
-
45,450
Use of Donovan Pavilion (1 day for Waterwise
Wednesday event)
3,000
75,000
105,000
-
52,015
-
6,060
-
-
Snow plow services
5,000
25,000
-
20,000
-
29,000
-
50,000
-
501,791
18,420
4 days usage of Dobson $1,321 per day
5,284
8 days usage of Dobson unless more are available, 1
day usage of Donovan (not including set-up fees)
$10,205
13,568
8 days usage of Dobson unless there is enough
available days ($6,605)
10,568
46 parking coupons for Sundays from 1/4 thru 4/12
not incl. Pres Wkd ($1,150)
1,150
2018 Requests
2018 Council -
Approved
2018 Cash
Staff
2018 In -Kind
Variance to PY
Staff
2018 In -
Request
Recommended
2018 In -Kind Request
Request
Funding
Approved
Kind Value
Cash
Cash
Value
In-kind
65,000
48,962
28,325
27,500
$2,800 in police support (7 events x $400 each)
2,800
Police coverage(day and night), fire support, trash clean up, water meter
usage, sandbag distribution, event shuttle, world cup climbing wall ballast,
event fees
55,000
490,000
404,000
Soccer Lot, RV Lot, Mtn Plaza, Bus Re-routes, barricades, electric,
Krail/concrete
27,600
52,015
52,015
1,020,442 897,040
30,000
171,400 30,000
2,800
Pending Review of the Event Committee
Pending Review of the Event Committee
Pending Review of the Event Committee
88,800
1
44,566
71,791
19,000
45,450
75,000
105,000
10,000
14,000
2,500
10,000
20,000
330,000
50,000
(11,000)
12,800
(25,000)
(20,000)
(29,000)
20,000
(50,000)
4 days usage of Dobson $1,321 per day
5,284
4 days usage of Dobson $1,321 per day
5,284
1 parking pass for the Director of Hockey, 1 day usage of Donovan & 18 days
usage of Dobson (4 weekends of ice times on Nov 2-4, 9-11, &16-18; 1 week
June 25-29 to support the Summer Precision Skills Clinic; 1 day usage of
Dobson for general program initiatives)
27,878
8 days usage of Dobson unless more are
available, 1 day usage of Donovan (not
including set-up fees) $10,205
13,568
8 days usage of Dobson unless there is enough available days ($6,605)
10,568
8 days usage of Dobson unless there is
enough available days ($6,605)
10,568
50 parking vouchers for Sundays from 1/7/18 through the end of ski season
1,250
46 parking coupons for Sundays from 1/4
_ thru 4/12 not incl. Pres Wkd ($1,150)
1,150
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October 17, 2017 - Page 124 of 253
Foresight Ski Guides
SOS Outreach
Small Champions of Colorado
TOTAL IN KIND 111
GRAND TOTAL: COUNCIL CONTRIBUTIONS
1,368,831
214,565
2 Blue passes ($2,200)
2 Blue passes ($2,200)
2,200
-
25 single day parking passes
$625
625
54 single day parking vouchers ($1,350)
1,350
625
-
25 single day parking passes $625
34,745
1,368,831
214,565
1,872,264.00
1,326,631
239,425
(42,200)
141,965
31
October 17, 2017 - Page 125 of 253
2 Blue passes ($2,200)
2,200
-
2 Blue passes ($2,200)
2,200
25 single day parking passes $625
625
-
25 single day parking passes $625
625
60 single day parking vouchers for 9 "off- peak" Sundays
1,500
_
54 single day parking vouchers ($1,350)
1,350
0
0
49,305
0
34,745
0
1,872,264.00
1,326,631
239,425
(42,200)
141,965
31
October 17, 2017 - Page 125 of 253
2018 Contributions
The attached spreadsheet shows the staff recommended funding levels that are included in the
first draft of the Town Manager's 2018 budget. Funding is proposed flat from 2017 budget
levels, consistent with the towns operating budget increase.
New grant applications for signature events and in-kind requests are only required every other
year, 2019 being the next application year, unless the applicant is requesting new or different
levels of funding.
The items below outline only the requests received for new or different levels of funding
than requested for 2017 and document in-kind contributions approved by staff.
All requests were considered based on how the contribution or event fits into the overall
Council Goals listed below:
• Improve economic vitality
• Grow a balanced community
• Improve the quality of the experience
• Develop future leadership
The Educational and Enrichment Events are required to submit applications through the
Commission on Special Events (CSE), which are due September 25th. Staff has proposed an
overall funding amount of $151,500 based on recommendation of the CSE and prior year's
funding level.
SIGNATURE (VAIL BRAND EVENTS)
A. Bravo! Vail
BACKGROUND INFORMATION: Bravo! Vail is requesting a total cash contribution $309,200, an
increase from prior year funding of $50,539 (20%). The funding request includes increases for
current concert programs including the New York Philharmonic ($7,107), Philadelphia Orchestra
($7,107), and Academy of St. Martin in the Fields ($6,325). New funding requests include $30,000
for the New Works Project with the purpose to commission and premier new music at Bravo! Vail
and to present works of leading composers of the 20th and 21St centuries. During 2017, Bravo! Vail
launched it New Works Project by premiering five newly commissioned works.
STAFF RECOMMENDATION: Staff recommends a contribution of $288,661 which includes
$30,000 of increased funding for the New Works project. Staff also recommends funding the New
York Philharmonic, Philadelphia Orchestra, and Academy of St. Martin in the Fields flat with prior
year and consistent with the 2018 budget philosophy for departmental operating expenses
($258,661). Staff recommends the equivalent in-kind use as awarded in 2017. This includes the use
of up to six days of Donovan for the Donovan Chamber Music Series and up to three days use of
Donovan for the "Uncorked" Series.
B. Vail Valley Foundation (VVF)
BACKGROUND INFORMATION: The VVF is requesting $93,325 of cash funding for Vail Signature
events. This includes Vail International Dance Festival ($65,000) and Hot Summer Nights
($28,325). VVF has also requested in-kind services of $2,800 for Hot Summer Nights and $55,000
($10k increase from 2017) for the Summer GoPro Mountain Games. Please note the VVF has also
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October 17, 2017 - Page 126 of
requested funding/in-kind for events in the Services Categories detailed in items E below.
Vail International Dance Festival: The VVF is requesting a 33% increase from prior year funding
(48,962) for a total contribution of $65,000. The increased request is to assist with continued growth
for this event over the past 5 years. $65,000 will cover 3% of operating expenses for this program.
Hot Summer Nights: The VVF is requesting $28,325 cash funding for Hot Summer Nights, a 3%
increase from prior year funding ($27,500).
STAFF RECOMMENDATION: Staff recommends total cash funding of $76,462, flat with prior year
contribution and consistent with the 2018 budget philosophy for departmental operating expenses.
This includes Vail International Dance Festival ($48,962) and Hot Summer Nights ($27,500).
Determination of in-kind funding requested for Hot Summer Nights and the Summer GoPro
Mountain Games will be deferred to the Event Review Committee.
C. Burton US Open Snow Boarding Championships
BACKGROUND INFORMATION: Highline is requesting $490,000 cash support for the 2018 U.S.
Open Snowboarding Championship event. This is a 21% increase in prior year funding of $404,000.
In-kind support, consistent with prior year, is also requested for the use of the Soccer and RV lots,
Mountain Plaza, Race City/TV Compound, the bottom of slope style, and the Manor Vail cages.
They are also requesting bus re-routes, barricades, and electric power at Gore Creek Drive and
International Bridge.
STAFF RECOMMENDATION: Staff recommends cash funding of $404,000, flat with prior year's
contribution, and consistent with the 2018 budget philosophy for departmental operating expenses.
In-kind funding will be determined by the Commissions on Special Events and the TOV event
review committee.
SERVICES
This category funds an aspect of services/expertise that the town does not already provide,
supports the TOV physical plant and is appropriate for governmental support. Included in this
category are support of TV5, Colorado Ski and Snowboard Museum, Betty Ford Alpine Gardens
and the Eagle Valley Childcare. The town no longer requires an annual application to be filled
out for ongoing operating support, which will be included in the annual budget at a set level
each year. Applications are only required for increased or new funding requests.
D. Betty Ford Alpine Gardens
BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting a cash contribution
of $71,791 to support the annual operations of the Gardens, an increase of 3% over prior year. In
addition, the Gardens are requesting $19,000 to fix and repair ADA Access ($6K) and irrigation
system throughout the gardens ($13K). The ADA compliant pathways through the gardens are now
over 20 years old and the stone pathways are in need of repair. The irrigation system was built in
1987. Upgrades to the irrigation system would include replacing inefficient nozzles, rotators, and
altering improperly placed irrigation lines. Irrigation improvements would ultimately reduce water
usage. The Alpine Garden Foundation is also requesting an in-kind donation of one blue parking
pass and two pink parking passes.
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October 17, 2017 - Page 127 of
STAFF RECOMMENDATION: Staff recommends funding the annual operating budget flat with
2017 ($69,700), consistent with the 2018 budget philosophy for departmental operating expenses.
Staff also recommends funding the capital request of $19K to repair the ADA pathways throughout
the garden ($6K) and to update the irrigation system ($13K) to be paid from the capital projects
fund. Staff also recommends the request for one blue parking pass to be used by the Director as
granted in 2016 and 2017. Staff does not recommend that addition parking request for two pink
passes.
E. Vail Valley Athlete Commission (VVF)
BACKGROUND INFORMATION: Vail Valley Athlete Commission is requesting $10,000 to enhance
athlete opportunities. This is a 65% increase over 2017 funding.
STAFF RECOMMENDATION: Staff recommends total cash funding of $6,060, flat with prior year
contribution and consistent with the overall increase granted to town operations.
F. Children's Garden of Learning (CGL)
BACKGROUND INFORMATION: Children's Garden of Learning is requesting a cash contribution of
$14,000 to be used to replace the boiler ($12,800) and provide sidewalk and roof snow removal
($1,200).The boiler replacement was identified on the town's annual building needs assessment.
CGL provides learning experiences to children and families in Vail; 81% of CGL families live or work
in Vail. This contribution would allow CGL to focus other funds on children program enrichment,
teacher development, and financial aid programming. The town supports this organization with a
$1/year land lease.
STAFF RECOMMENDATION: Staff recommends funding $12,800 (funded by the capital projects
fund) to replace the boiler provided the CGL seeks additional bids. In addition, staff also
recommends the equivalent in-kind use of snow plow services (valued at $5,000) as awarded in
2017. Staff does not recommend funding for sidewalk and roof snow removal as it would be an
ongoing operating expense to the town.
G. Education Foundation of Eagle County (EFEC)
BACKGROUND INFORMATION: Education Foundation of Eagle County is requesting a cash
contribution of $2,500 for their fundraising event, "Project Funway" and in-kind donation of one day
use of Dobson area on 2/18/2018. Dollars donated to "Project Funway" provides funding for
programs, technology and equipment in schools' classrooms.
STAFF RECOMMENDATION: Staff recommends funding the in-kind request for one day use of
Dobson (valued at $1,321) with appropriate approval and coordination with the Vail Recreation
District. The EFEC will be responsible for hard costs for use of the Dobson Arena such as set-up,
tear -down, cleaning and utilities. Staff does not recommend cash funding $2,500 for the "Project
Funway" event based on the premise that fundraising events is not an appropriate use of Vail
taxpayer dollars.
H. Homecare & Hospice of the Valley
BACKGROUND INFORMATION: Homecare & Hospice of the Valley is requesting $10,000 to be
used towards general operating funds.
STAFF RECOMMENDATION: Staff does not recommend cash funding because it does not fit the
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October 17, 2017 - Page 128 of
criteria for service contributions for town funding. Service requests are intended specific programs
and initiatives of organizations within the Town of Vail facilities or on town -owned property.
I. Eagle River Youth Coalition (ERYC)
BACKGROUND INFORMATION: Eagle County Youth Coalition is requesting $2,500 to be used
towards operating expenses including youth prevention education, collaboration, parent education,
and early intervention services.
STAFF RECOMMENDATION: Staff does not recommend cash funding because it does not fit the
criteria for service contributions for town funding. Service requests are intended specific programs
and initiatives of organizations with within the Town of Vail facilities or on town -owned property.
J. Friends of Mountain Rescue Support (FMRS)
BACKGROUND INFORMATION: Friends of Mountain Rescue is requesting $20,000 for ten new
technology public safety radios ($2,000 each). The current radio technology used by Vail Mountain
Rescue will soon be out of date and unable to communicate with new technology radios used by
other local agencies including the Town of Vail. Thirty-six new radios are needed in total and the
FMRS would be grateful for any number of radios that town is able to fund.
STAFF RECOMMENDATION: With the town planning to replace radios in 2017 and 2018 as
included in the capital budget, staff recommends offering to add on the additional radios for FMRS
within the current budgeted amount. This would align the radios for consistency among various
public safety agencies.
K. Pete Seibert Memorial
BACKGROUND INFORMATION: The Seibert Memorial Project is requesting $330,000 for a Pete
Seibert Memorial Monument in the Education and Enrichment category. Due to the size of the
request, staff has included this as part of the Council Contribution requests. Members of the Seibert
Memorial Project have spent the last year working on this project and raising funds. In August 2016,
the Art in Public Places Board (AIPP) was presented with their plan to raise private funds to
commission the memorial and ultimately donate the memorial to the TOV public art collection. AIPP
accepted the proposed donation of the memorial to the TOV's art collection and agreed to the
ongoing maintenance, conservation, and insurance of the sculpture. To date, $70K has been
committed which includes $10K from the town's AIPP funds. The Town of Vail had also committed
to provide a prominent location on town of Vail property for the monument to be placed. As the
scope of the Slifer Square construction has changed since the initial acceptance of the donated
memorial, the town would have to absorb the estimated cost for installation at $39,000.
STAFF RECOMMENDATION: Staff recognizes the historical significance and invaluable
contributions Pete Seibert and the Gore Range ranchers made to establish Vail and we hoped
there would have been more community participation in funding this project. Although staff
commends the Seibert Memorial Project for their fund raising efforts and greatly respects Bill
Rey, Roger Tilkemier, and Herb Mignery's vision for the project, historically it has not been the
town's policy to fund memorials with taxpayer dollars as a Council Contribution. The 2018
budget maintains dedicated funding to the AIPP programs and art installations which the AIPP
board intends to use towards future projects which are being organized in a five year plan.
L. Vail Memorial Park (VMP)
BACKGROUND INFORMATION: The Vail Memorial Park Foundation (VMP) is requesting $50,000
for 2018 operating expenses for as an interim funding solution to the pending review from the Eagle
County District to approve a portion of the Minturn Cemetery District mil levy as a dedicated
35
October 17, 2017 - Page 129 of
revenue source for the VMP.
In 1993, a design was developed for a cemetery site in the Town of Vail; however in 1994 it was
taken to voters and was defeated. In 2001, a renewed effort for a memorial site again gained
traction and a task force was established by Town Council. A site was selected on town property of
the former Katsos Ranch. The VMP was established with a goal to be financially self-supporting but
in an effort to jump start the VMP, the town agreed to a $50,000 loan and 99 -year lease agreement
with no payments required. When repayment of the loan was presented to the Town Council, the
Council then donated the $50,000 back to the organization. During 2017, Town Council granted
VMP a $50,000 capital contribution for Phase III of the VMP master plan.
STAFF RECOMMENDATION: Staff recommends revaluating this funding request after the
Eagle County Commissioner has reviewed the VMP's request to qualify for a portion the Minturn
Cemetery District's mil levy has a dedicated revenue source. The VMP appears to be financially
healthy at this time and is projecting strong net income in 2017 and 2018.
IN-KIND REQUESTS
M. Ski & Snowboard Club of Vail
BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding
(valued at $5,284) for 4 days use of Dobson for their annual Ski & Snowboard Swap.
STAFF RECOMMENDATION: Staff recommends funding the in-kind request for four days (out of
four requested) with appropriate approval and coordination with the Vail Recreation District. The Ski
& Snowboard Club will be responsible for hard costs for use of the Dobson Arena such as set-up,
tear -down, cleaning and utilities.
N. Vail Junior Hockey Association
BACKGROUND INFORMATION: The Vail Junior Hockey Assn. is requesting in-kind funding for 18
days at Dobson valued at $23,778 (4 weekends during November 2018 and five days in January
2019) and the use of the Donovan Pavilion for one day (valued at $3,000). In addition, they are
requesting one parking pass for the Hockey Director ($1,100).
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2017 by providing
8 days of ice time (out of 18 requested), subject to approval and coordination with the Vail
Recreation District for the ice time. If there are enough available days at Dobson remaining prior to
this event, staff recommends providing the full amount of days. Staff recommends waiving the fee
for a one day use at Donovan Pavilion for Monday -Thursday use, contingent upon approval and
coordination with the Donovan Management Company regarding availability. However, the Hockey
Assn. will be responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as
set-up, tear -down, cleaning and utilities. Staff does not support an increase from the prior year's
contribution.
O. Skating Club of Vail
36
October 17, 2017 - Page 130 of
BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 12
days use of Dobson valued at $15,852.
STAFF RECOMMENDATION: Staff recommends providing 8 days of ice time (out of 12
requested) valued at $10,568 subject to approval and coordination with the Vail Recreation District.
The Skating Club will be responsible for hard costs for use of the Dobson Arena such as set-up,
tear -down, cleaning and utilities. However, if there are enough available days remaining prior to this
event, staff recommends providing the full amount of days.
P. Special Olympics
BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 50
parking vouchers valued at $1,250 to be used on Sundays starting January 7, 2018 except for
President's Day weekend.
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2017 by providing
46 parking vouchers for Lionshead structure only, with one-time entry/exit coupons valued at
$1,150.
Q. Foresight Ski Guides
BACKGROUND INFORMATION: Foresight Ski Guides is requesting four blue parking passes
(valued at $4,400) for the 2017- 2018 ski season. Foresight provides parking to volunteer guides,
half of which drive from Denver who need to be parked and ready to meeting their visually impaired
participants by 8:30am. Local guides usually take public transportation and/or carpool. Foresight
provides challenging recreation opportunities to visually impaired participants (adults and children)
and guides.
STAFF RECOMMENDATION: Staff recommends providing two blue passes, as was approved in
the past several years valued at $2,200.
R. SOS Outreach
BACKGROUND INFORMATION: SOS Outreach is requesting 25 parking vouchers (valued at
$500) for the 2017/18 ski season to be used by program coordinators hauling gear to and from the
mountain for the winter skiing and snowboarding programs for underserved youth.
STAFF RECOMMENDATION: Staff recommends providing 25 parking vouchers for the 2017/18
ski season to be used by program coordinators, consistent with 2017.
S. Small Champions of Colorado, Inc.
BACKGROUND INFORMATION: Small Champions of Colorado is requesting in-kind services for
60 parking vouchers to use on nine off peak Sundays (valued at $1,500).
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2017 by providing
54 parking vouchers to be used on winter Sundays, valued at $1,350.
37
October 17, 2017 - Page 131 of
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
evisions / newly added projec
2017
Proposed
Placeholder items
Amended
2018
2019
2020
2021
2022
Revenue
2.0%
3%
3%
3%
3%
Total Sales Tax Revenue:
$ 25,535,000
$ 26,046,000
$ 26,827,000
$ 27,632,000
$ 28,461,000
$ 29,315,000
2018 at 2% increase from 2017 projected (1% decrease from 2016 actuals)
Sales Tax Split between General Fund & Capital Fund
62/38
62/38
62/38
62/38
62/38
62/38
Sales Tax - Capital Projects Fund
$ 9,703,300
$ 9,897,000
$ 10,194,000
$ 10,500,000
$ 10,815,000
$ 11,140,000
Use Tax
1,545,000
1,975,900
1,550,000
1,581,000
1,612,620
1,644,872
2018 at 2% increase from 2017 amended; plus estimates for Mountain View
Other State Revenue
704,000
-
-
-
-
-
Bus Grant awarded from CDOT
Lease Revenue
159,135
159,135
164,067
164,067
164,067
164,067
Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)
Sales of Chamonix Housing Development Units
-
16,742,000
-
-
-
-
Sale of Chamonix Housing Units
Project Reimbursement
615,000
3,150,000
463,129
2017: $45K reimbursement from Holy Cross for engineering costs for underground utility projects- See corresponding
expenditure below; $455K from the traffic impact fee for the VVMC/Frontage Road project design; $50K Use of Holy
Cross Community Enhancement Funds to offset project at Liftside to Glen Lyon Office Building. $65K per year revenue
share agreement with Resort App; 2018: Red Sandstone parking structure reimbursement with $4.3M from Vail
Resorts and $1.5M from Eagle County School District; 2020: $3.15M from traffic impact fee for WMC/ Frontage
Road Project
5,843,802
Timber Ridge Loan repayment
491,752
489,419
463,171
463,086
463,043
$28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge Fund
Earnings on Investments and Other
113,588
38,723
117,951
70,043
41,080
68,050
0.7% rate assumed on available fund balance
Total Revenue
13,331,775
35,145,979
12,489,189
15,928,239
13,095,853
13,480,032
Expenditures
Maintain Town Assets
Bus Shelters
90,612
30,000
695,000
30,000
695,000
30,000
700,000
30,000
700,000
30,000
700,000
Annual maintenance; Re -appropriate for repairs to Spruce Way bus shelter and lights
Parking Structures
846,826
-
2017: Includes completion of VTRC elevator upgrades; 2017-2022 Various repairs including deck topping replacement,
expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs
Welcome Center Maintenance
250,000
12,800
6
200,000
476,000
-
- 150,0001
2018: Furniture replacement for Lionshead Welcome Center- current furniture has reached it's 5 year life. This includes
paint and built in desks ect; 2021: Furniture replacement in Vail Village Welcome Center
roposed Council contribution for a new boiler at the Children's Garden of Learning. The town owns the building
Children's Garden of Learning -Boiler replacement
-
-
-
-
-
Traffic Impact Fee and Transportation Master Plan Updates
61,236
2016/2017: Continuation of Update of Traffic Impact Fees ($65K); 2018: a 20 -year Transportation Master Plan to
coincide with West Vail Master Plan. This was last done 2005-2009.
Neighborhood Bridge Repair
689,134
350,0 _Major
461,750 920,500
603,500
-
Bridge Repair Projects based on bi-annual bridge inspection; 2017: Kinnickinnick (West) Bridge Repair, West
Forest Bridge Repair; 2019: Lupine Bridge Repair; 2021: Placeholder based on bridge inspection reports
Facilities Capital Maintenance
636,805
2017 - 2022 various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors),
interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). 2017: Includes updated to
Town Manager residence; Community Development Conference room furniture ($18K), remodel of lockers and restroom
at Vail Transit Center ($100K) and roof for PD building (pending municipal renovation) ($100K).; 2020: Comm Dev Roof
Replacement ($125K), Police Dpt rooftop units ($125K), PD air handling units ($75K); 2021 includes: Grandview flooring
replacement ($35K), PD stucco patching ($40K); PW Fire panel ($40K); 2022 includes: PW roof ($50K), PD locker
rooms/restrooms ($50K); Library skylight replacement ($150K)
649,500
Donovan Park Pavilion
10,000
5,000
5,000 755,100
5,100 5,100
Annual $5K Maintenance to repair HVAC; 2020 includes HVAC Replacement at Donovan Pavilion
Street Light Improvements
115,257
50,000
75,000 75,000
75,000 75,000
Annual maintenance to street lights; LED light enhancements
Capital Street Maintenance
1,320,000
1,220,000
1,225,000 1,345,000
1,225,000 1,405,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022 includes
Asphalt and Mill overlay ($575K)
st Mill Creek Culve -ep acement
-
-
- -
- 550,01 Replacement of East Mill Creek culvert at Gold Peak and Vail Valley Drive
Snowmelt Boilers
-
-
- 00,000
500,000
22,000
500,000
22,000
Replacement of 8 boilers (2 per year)
Town -wide camera system
70,000
70,000
70,000 22,000
'2017-2019 replace Bosch system(30 cameras); 2016 included $22K for replacement of cameras and equipment;
Recorders cost $7-8K each; cameras range from $800 - $3,800 each
Audio -Visual capital maintenance
69,000
18,000
18,000 18,000
18,000
18,000
Audio visual, phone and IT equipment for an EOC at the West Vail Fire Station
38
October 17, 2017 - Page 132 of 253
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
evisions / newly added projec
2017
Proposed
Placeholder items
Amended
2018
2019
2020
2021
2022
Document Imaging
43,000
30,000
30,000
30,000
30,000
30,000
Annual maintenance, software licensing, and replacement schedule for scanners and servers. 2017: $22K for 25 Laser
fiche licenses, $21K for annual maintenance
Software Licensing
56,000
217,00
109,410
111,193
112,417
63,665
2017-2020: Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year
plan due to additional software products; 2018: Includes Virtual Desktop terminal services replacement; $75K
placeholder for Asset Management System in 2018, and $50K per year for 3 years (thru 2021)
2017: PeACEq training mgmt. software to track training and employee evaluations; 2018: Replace existing headsets,
vests, and helmets for 6 SOU members ($20.5K), Upgrade mass casualty supplies in patrol cars ($5.6K)
Police Equipment
5,395 26, •
-
-
-
-
Thermal Imaging Cameras
12,000
12,000
12,000
For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness,
or heat barriers
Hardware Purchases
175,000
1 150,000
15,000
50,000
350,000
50,000
50,000
2017: $120K PC and laptop replacements (150-175 total); $55K Omnicube at Fire Station3; Scheduled rotation of PCs,
printers and servers; 2018: Replacement of 50 workstations; $300K in 2020 for scheduled replacement of larger
servers
Data Center (Computer Rooms)
894,036
15,000
15,000
15,000
15,000
2017: Increase includes remodel / retrofit of upper and lower computer rooms ( power, heating / cooling, fire
suppression). Possible relocation into a combined room offsite is being explored.
Website and e-commerce
12,000
12,000
12,000
12,000
12,000
12,000
Internet security & application interfaces; website maintenance; includes $550/month for web hosting svcs
Comm Dev. ArcGIS System
-
-
-
Web access to town GIS information (similar to County's website GIS product)
Fiber Optics / Cabling Systems in Buildings
15,000
62,000
15,000
15,000
15,000
15,000
2017-2020: Repair, maintain & upgrade cabling/network Infrastructure; 2018: Install fiber optics from data center to
CenturyLink
Network upgrades
30,000
30,000
30,000
200,000
30,000
30,000
Computer network systems - replacement cycle every 3-5 years; 2015, 2020 replacement of switches and routers
Phone System
82,855
-
-
-
-
2017: IPO Phone system replacement ($40K), normal replacement of !pads, !phones $20K; 2018: phone system;
ntphon
reemeof e, es
Public Wi-Fi Systems
250,000
Upgrade/replaceplac
publicsWi-Fihadsetsystem initially installed by Crown Castle
Business Systems Replacement
47,825
- -
-
-
-
$13K to upgrade the financial reporting module; $1K to complete Community Development permitting software
Public Safety System
250,000
74,000
-
50,000
50,000
50,000
50,000
Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and
fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph
software maintenance; 2017: WebRMS upgrade ($150K), Dispatch remodel console replacement ($16K), Fire and
police mobile data computer replacement ($24K), Audio Visual EPC ($10K); 2018: $24K Panasonic MDC, In -car video
Replacement
Transit Center Generator
27,662
-
-
-
-
Re -appropriate to complete the replacement of generator at the Vail Village transit center; includes testing and
connecting elevator to generator service.
Extrication Equipment
-
100,000
-
-
-
-
To purchase updated extrication equipment that will work with newer and more advanced vehicles
Fire Truck Replacement
-
-
-
-
1,700,000
-
2021: Replacement of Ladder truck purchased in 2000
Generator for East Vail Fire Station
10,290
-
-
-
-
-
Re -appropriate to complete replacement outdated generator at Station 1
RHMAEC vehicle and equipment
-
-
-
-
TOV's portion of a RHMAEC(Regional Hazardous Association of Eagle County) vehicle and equipment -Eagle county is
putting $120K towards this vehicle.
Portable vehicle lift
15,658
-
-
-
-
-
Re -appropriate for replacement lift to service vehicles in fleet; current lift is 30 years old
Fire engine equipment
-
50,000
-
-
-
To purchase the necessary fire engine equipment to fully equip 4th fire engine; this will allow this vehicle to be used
when other engines our being repaired or in an emergency
Vehicle Expansion
746,500
265,000 -
■
-
-
-
2017: Snowplow ($210K), Loader with plow($290K) , sweeper broom for loader ($25K); 2016: 4 flatbed pick up trucks for
Streets crews, Electricians, Irrigation crew, and Wildland Fire, Truck with end dump loader($210) ; 2018: Snow Blower
($200K), Landscape architect truck ($30K), Drug Task Force vehicle ($35K)
Total Maintenance
6,320,091
4,169,900
3,253,160
5,410,793
5,693,017
4,232,265
Enhancement of Town Assets
Guest Services Enhancements/Wayfinding
956,114
-
-
-
-
-
Continuation of Guest Service / Wayfinding enhancements outside of VRA district
39
October 17, 2017 - Page 133 of 253
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
evisions / newly added projec
2017
Proposed
Placeholder items
Amended
2018
2019
2020
2021
2022
Fire Station Alert System
-
-
165,000
-
-
Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is
being coordinated with Eagle River Fire
East Vail Fire Station
838,228
-
-
-
-
-
Re -appropriate to complete the Renovation of East Vail fire station (Final bill payment)
Turn Lane at Buffehr Creek to coincide with Marriott Residence Inn; This turn lane different from the one to be put in by
Marriott
Improvements to Lionshead Express Bus stop to allow for West bound stop and turnaround
Connect the Lion with Vail Spa via heated sidewalks; $43K reimbursement from the Lion
Sidewalk construction onRd. between Beaver Damn and Forest Rd.
Implementation of energy audit enhancements; includes LED lighting project with shared cost of $170K from Holy Cross
Buffeher Creek Turn Lane
Lionshead Express Bus Stop Improvements (VRA)
Vail Spa Heated Walk (VRA)
-
0,00
250,000
-
-
-
-
-
-
-
-
-
' • • alk Construction
-
-
-
-0,000
Energy Enhancements
92,900
-
-
-
-
-
Vail Memorial Park
50,000
-
-
-
-
-
Council Contribution for Phase II at Vail Memorial Park
East Lionshead Circle Vantage Point Walk (VRA)
185,000
-
-
-
-
-
Improvements to Vantage Point walkway as requested by Vantage Point
Pedestrian Safety Enhancements
257,830
1,500,000
-
-
-
-
2017: Phase II- Vail Valley Drive and Glen Lyon Crosswalk sign and lighting; 2018: Lighting for Main Vail
roundabouts and West Vail Roundabouts (approved by council on 7/5/16)
Transit Stop Improvements
West Vail Roundabout
Library Self -Check System Updates
-
475,000
350,000
20,000
-
-
-W}a.Transit
-
Lane for express uuses at vau vniage r rensn Verner, Huu peuestrian improvement ,
improvements to West Vail Arnca hrrc ctnn in West Vail
18,000
West Vail roundabout concrete replacement/repairvear Marriott Streamside (currently there is exposed re -bar)
-
-
-
-
Library replacement kiosk and security gate replacement
Chamonix- TOV
762,548
-
Chamonix contingency- TOV
East Meadow Drive Snowmelt
800,000
-
3,000,000
500,000
750,000
-
-
-
Snowmelt major repairs from Solaris to Austria House/Covered Bride area to be done at same time as the Slifer Plaza
construction. This includes paver removal, snowmelt, asphalt replacements with concrete pavers
Slifer Plaza/ Fountain/Storm Sewer
1,455,321
Repairs to Silfer Plaza fountain and storm sewers; 2018: Placeholder for highest estimate if fountain included in
renovations
West Vail Interchange Sidewalk Repair
-
I -
400,000
1,000,000
-
-
4,500,000
-
-
4,600,000
-
To repair sidewalk damage underneath the 1-70 bridge
Neighborhood Road Reconstruction
60,490
-
200,000
-
-
2017: Continuation of 2015/2016 shared drainage project with ERWSD on Rockledge Rd/Frontage Rd; 2019: East Vail
road reconstruction design; 2020: Phase 1 of East Vail road reconstruction ($4.25M) and design of Phase II & III ($250K)
; 2021: Phase II & III Reconstruction
Neighborhood Bridge Reconstruction
1,385,608
-
Nugget Lane and Bridge design in 2015-2016 and construction in 2019. 2018/2019 : Bridge Road Replacement ($1.2M);
Lionshead Parking Structure Landscape Renovations (VRA)
100,000
-
Improvements to parking structure landscaping around the eastern areas of the Vail Transportation Center where trees
have been lost and planting eroded by years of snow storage
Fire Breathing Apparatus
298,000
-
-
-
-
-
Replacement of all (30) cylinders/compressors purchased in 2007; Updated model addresses safety issues that have
been identified in the current model, such as failure in high temperature environments; New units would also allow
interoperability with surrounding departments who have gone to this updated unit type. Original budget increased by
$23K
Colorado Ski Museum renovation
500,000
-
-
-
-
-
Placeholder for town contribution toward expansion and remodel of Colorado Ski Museum
Parking Entry System / Equipment
34,200
-
-
-
-
-
Backup parking sales desktop coder for parking passes; 2017: East Betty Ford Way remote access parking equipment
for the ADA gate to operate remote
Radio Equipment replacement/expansion
18,900
600,000
-
-
-
-
2017: Additional Radios for backup radios and crew expansion; related yearly County fees ($10K) included in HEF;
Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only
include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced
until 2018)
Bus Camera System
-
-
15,000
15,000
-
-
Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc.
Hybrid Bus Battery Replacement
431,772
-
-
-
Scheduled replacement; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been
needed as of yet
Replace Buses
6,603,500
-
-
5,790,000
-
-
2017: 7 buses ordered in 2017 scheduled for replacement and delivery in 2018 ($440.5K per bus); 2020 7 buses for
replacement at $800K each, plus 4 charging stations at $40K each, and $30K for additional power chargers. Grant
funding is being pursued.
Resort App
80,000
Transfer $15K from audio visual project; Town "Resort App" mobile application; annual expenses have been
transferred to operating budget
40
October 17, 2017 - Page 134 of 253
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
evisions / newly added projec
2017
Proposed
Placeholder items
Amended
2018
2019
2020
2021
2022
Public Works Shops & Maintenance Buildings
150,000
300,000
13,500,000
-
-
-
2017:Public Works shops heater replacements ($150K each in 2017 and 2018); ;2018: $150K Design for PW building
remodel 2019: Expansion and remodel based on approved master plan for the Public Works shop complex to
accommodate equipment added over the years
Public Works Equipment Wash Down/WQ Improvements
246,967
-
-
-
-
-
Exterior wash area for large trucks not safe in the winter; also includes improvement to how the waste water is disposed
Total Enhancements
15,325,378
7,595,000
17,130,000
10,305,000
4,600,000
550,000
New Assets
Municipal Redevelopment
359,330
$359K for planning of possible future municipal building redevelopment; $6M was moved forward in the 5 year capital
plan to 2018 as a placeholder for a significant remodel should a complete reconstruction occur.
Red Sandstone Parking Structure (VRA)
1,300,000
13,718,912 -
-
-
Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts
($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRA
VVMC / TOV Frontage Road improvements
455,000
-
- 9,000,000 _
-
2017: Council approved design work of $375K on Apr. 18; Staff has proposed contract award at $455K to include a 3rd
party review, utility potholing and public information based on VVMC plans for expansion; Improvements would span
from LH Parking structure to Municipal building; Design funded by Traffic Impact Fee funds; Original Plan: 2020: VVMC
plans for expansion; Improvements would span from LH Parking structure to Municipal building; funded by VRA ($3.6M
to be repaid by VRA $100K in 2020 and $3.5M in 2021, Traffic impact fee ($3.15M), Remaining CPF & Developments
($2.25M)
Chamonix Housing Development
17,728,000
--
-
-
-
Construction of future housing development
1-70 Underpass (VRA)
3,888,587
2015-2017 is the town's portion of this project since we were awarded RAMP funding from CDOT and includes the
budget increase approved by both Council and CDOT
Public Art (VRA)
153,325
-
-
-
-
-
1-70 Underpass art project originally budgeted in 2018
East LH Circle pathway to Dobson (VRA)
100,000
Planning and Design for project to Improve connection from the E LionsHead bus stop to Dobson originally scheduled in
2016; Project has been moved to unfunded pending the civic center master plan revision
Dobson Plaza (VRA)
100,000
-
-
-
-
-
Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts); planning/design originally
scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revision
Buy -down Program(Affordable Housing)
500,000
500,000
500,000
500,000
500,000
500,000
Placeholder for deed Restriction purchase program based on Affordable Housing Strategic Plan- contingent upon council
approval of program policies and implementation plan
Buy -down Program Funded by Pay -in-Lieu
3,112,482
-
-
-
-
-
Carry forward current balance of program funding: Housing funded directly by Pay -in -Lieu fees collected from
developers; Request to use toward the deed restriction purchase program pending approval of program policies;
Includes revenue collected in 2016 ($505,277)
Underground Utility improvements
325,000
Appropriate for Rockledge Road, $50K; 1-70 Underpass (CDOT $105 & Holy Cross $75K); 2017 add $50K for
undergrounding electric between Glen Lyon office building and Liftside
Total New Assets:
28,021,724
14,218,912
500,000
9,500,000
500,000
500,000
Total Expenditures
49,667,193
25,983,812
20,883,160
25,215,793
10,793,017
5,282,265
Other Financing Sources (Uses)
Transfer from Vail Reinvestment Authority
5,876,912
2,156,000
1,550,000
5,150,000
1,550,000
2,050,000
2017: 1-70 Underpass ($3.9M); $177K public art; $31K for Lionshead parking expansion joints; Lionshead parking
structure landscape improvements and Vantage Point Walk; LH Circle pathway to Dobson ($100K); Dobson Plaza
($100K); Red Sandstone Parking Garage ($1.3M); 2018: $1.5M Red Sandstone, $400K Lionshead Express Bus
Stop, $250K Vail Spa heated sidewalk ; 2019: $1.5M Redstandstone, 2020: $1.5M Red Sandstone, $3.6M Frontage
Road WMC; 2021: $1.5M Red Sandstone; 2022: $2M Red Sandstone
Revenue Over (Under) Expenditures
(30,458,506)
11,318,167
(6,843,972)
(4,137,554)
3,852,836
10,247,767
Beginning Fund Balance
35,990,414
5,531,908
16,850,076
10,006,104
5,868,550
9,721,386
Ending Fund Balance
5,531,908
16,850,076
10,006,104
5,868,550
9,721,386
19,969,153
41
October 17, 2017 - Page 135 of 253
42
October 17, 2017 - Page 136 of 253
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
Revisions / newly added project
* Placeholder items
2017
Proposed
Amended
2018
2019
2020
2021
2022
Revenue
3%
2%
2%
2%
2%
Real Estate Transfer Tax
$ 5,850,000
$ 6,100,000
$ 6,222,000
$ 6,346,000
$ 6,473,000
$ 6,602,000
2018 is a 3% increase from 2017 budget and includes some additional from new real
estate sales such as Lion
Golf Course Lease
140,094
165,000
166,650
168,317
170,000
171,700
Annual lease payment from Vail Recreation District; annual increase will be based on CPI -
deposited to "Recreation Enhancement Account" (accompanying expenditure listed below)
Intergovernmental Revenue
875,125
20,000
20,000
20,000
20,000
20,000
$135K State funding for water mitigation for PW runoff- See corresponding expenditure
below; $20K from Eagle County for Intermountain Fuels project; $20K Lottery fund
proceeds; 2017 $700K CDOT TAP Grant for water quality improvements at East Vail
Interchange, Eagle County contribution for Intermountain Fuels project- see corresponding
expenditure below,
Project Reimbursements
36,000
-
-
-
-
-
2017: Contribution from the Nature Conservancy ($36K) for Intermountain Fuels project -
See corresponding expenditure below; 2016: WF loan repayment for amphitheater
($1.122M)
Donations
5,770
-
-
-
-
-
Use of $5.7K Sole Power Donations received in 2016
Recreation Amenity Fees
10,000
10,000
10,000
10,000
10,000
10,000
Earnings on Investments and Other
33,064
49,059
7,904
9,656
8,877
20,770
0.7% rate assumed; 2018: Reimbursement from bag fee collections for Clean -Up Day and
America Recycles Day.
Total Revenue
6,950,053
6,344,059
6,426,554
6,553,972
6,681,877
6,824,470
Expenditures
Maintain Town Assets
Annual Park and Landscape Maintenance
1,577,134
1,678,895
1,678,000
1,719,000
1,761,000
1,803,498
Ongoing path, park and open space maintenance, project mgmt.
Management Fee to General Fund (5%)
292,500
305,000
311,100
317,300
323,650
330,100
5% of RETT Collections - fee remitted to the General Fund for administration
Tree Maintenance
104,270
65,000
65,000
65,000
66,300
67,600
Tree removal project along Gore Creek in 2017 utilizing 2016 savings; Per Council 4/18,
add $20K; Regular maintenance for tree health within the town (spraying, removing, new
trees); scale spraying on town -owned property at approx. $120 per tree; Initiating tree -
planting program for lost trees
Forest Health Management
268,655
277,248
282,793
280,066
285,667
291,381
Operating budget for Wildland Fire crew; 2017 increase for replacement of 1 radio ($4.5K)
and new wildland hose ($4K)
Forest Health VHF Radios
-
31,863
-
-
-
-
2018: 13 VHF radios for Wildland crew ($2,450/each) for incidents outside of Eagle
County; Will enable communication with other agencies using this technology such as
Summit County
Intermountain Fuels Reduction
733,656
$56K contribution from Eagle County($20K) and Nature Conservancy ($36K)- See
corresponding contribution above; 2017: $677.7K for Phase II as approved by Council;
.2016 included $63.7K for Phase I of Intermountain Fuels Reduction Project; 2018: Phase
III ($5K)
Street Furniture Replacement
57,588
25,000
10,000
50,000
51,000
50,000
Utilize 2016 savings for additional benches and bike rack replacements in 2017; also
includes annual replacement or capital repairs, benches, recycling and bike racks
Rec. Path Capital Maint
204,135
110,986
127,287
113,631
115,017
116,449
Capital maintenance of the town's recreation path system
Park / Playground Capital Maintenance
83,025
I
160,076 106,655
106,263
105,901
106,071
Annual maintenance items include projects such as playground surface refurbishing,
replacing bear -proof trash cans, painting/staining of play structures, picnic shelter
additions/repairs, and fence maintenance; 2018 includes $54K increase for
improvements to access into Staub Park
42
October 17, 2017 - Page 136 of 253
43
October 17, 2017 - Page 137 of 253
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
Revisions / newly added project
* Placeholder items
2017
Proposed
Amended
2018
2019
2020
2021
2022
Adopt A Trail
5,000
-
-
-
Mid-cycle Adopt A Trail Council Contribution for trail in or bordering the Town; Council has
requested an update in the fall
Alpine Garden Support
69,700
69,700
70,397
71,101
71,812
72,530
Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow
town's general operating annual increase
Alpine Garden - Capital Contribution
30,000
19,000
-
-
-
Contribution request to repair ADA pathways ($6K) and upgrade irrigation system ($19K)
Eagle River Watershed Support
45,450
45,450
46,814
48,218
49,182
50,166
Annual support of the Eagle River Watershed Council programs with 1% increase for 2017
Public Art - Operating
106,846
111,201
113,425
115,694
118,007
120,368
Art in Public Places programming
Environmental Sustainability
480,415
489,465
499,254
509,239
519,424
529,813
2017 includes rollover of Sole Power donations received in 2016 $5.8K; Environmental
Sustainability programs; 2017: $62K to complete Sustainable Destination Certification;
$12K for energy management software to track the town's progress toward goals; $15K
Solar feasibility study
Total Maintenance
4,058,374
3,393,884
3,310,725
3,395,512
3,466,961
3,537,975
Enhancement of Town Assets
Gore Valley Trail Realignment
-
50,000
600,000
-
Gore Valley Trail Realignment at Lionshead gondola
Gore Valley Trail Reconstruction Conoco to Donovan
-
-
-
-
Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion
Glen Lyon Rec. Path Reconstruction
150,000
Reconstruction of Glen Lyon Rec Path to be completed with the construction of the 1-70
underpass ($150K)
North Recreation Path- Sun Vail to Pedestrian Bridge
125,000
North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and
the pedestrian Bridge
Chalet Road Sport Courts
40,000
-
-
-
-
-
$40K to complete sports courts on Chalet Road
Soft Surface Trails
100,000
100,000
--
-
-
Trail enhancements
Wildland Fire Shelter
-
-
17,500
To purchase a wildland shelter safety device
Vail Transit Center Landscape
Landscaping at Vail transit center to coincide with construction of additional bus lane at Vail
TRC
Donovan Park Improvements
64,947
Final payment for Donovan Park picnic shelter and playground maintenance completed in
2017
Library Recreation Path Reconstruction
10,000
-
-
-
-
-
Repairs to the recreation path from the Vail Library to Lionshead
Library Landscape and reading area
-
-
100,000
-
-
-
Exterior landscaping and site work enhancements for an outdoor reading area
Streamtract Education/Mitigation
273,199
-
-
Includes water quality and streamtract education, outreach, signage and marketing; water
quality personnel
Water Quality Infrastructure
1,520,255
1,050,000 1,000,000
1,000,000
1,000,000
2017: Includes $135K for water mitigation at PW from grant for roof runoff; Re -
appropriation of 2016 funds to continue water quality improvement to Gore Creek;
Stormwater site specific water and water quality construction projects as part of "Restore
the Gore"
Streambank Mitigation
636,806
350,000
400,000
400,000
-
-
Riparian Site specific construction projects
East Vail Water Quality TAPS
1,125,111
-
-
-
-
-
East Vail Water Quality Improvements; CDOT TAP grant funding of $700K in 2017;
East Vail Interchange Improvements
988,807
500,000
--
-
-
Continuation of landscaping design and construction of the interchange
Dowd Junction repairs and improvements
365,835
1,800,000
-
-
-
-
-
Continuation for re -stabilization of Dowd Junction path; Repairs to culverts, drainage, and
preventative improvements; project in cooperation with Eagle River Water and Sand
(ERWSC)
Park Safety Improvements
-
-
-
-
Placeholder for general park safety improvements based on inspection report
Stephens Park Safety Improvements
225,000
-
-
_
Access improvements to include extended sidewalk, new stairs and other site
improvements; playground was built in 1990's
43
October 17, 2017 - Page 137 of 253
44
October 17, 2017 - Page 138 of 253
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5-year plan
Project timing changed from prior 5-year plan
Revisions / newly added project
* Placeholder items
2017
Proposed
Amended
-
2018
-
2019
-
2020
-
2021
-
2022 J
300,000
Buffehr Creek Park Safety Improvements
Replacement 14-yr old "catalog" playground equipment with custom build in
2019(previously budgeted in 2020); $60K to add a picnic shelter; previously budgeted in
2017
Ellefson Park Safety Improvements
300,000
,(Previously
-
Replacement 13-yr old "catalog" playground equipment with custom build in 2022
budgeted in 2019)
Bighorn Park Improvements
225,000
-
-
-
-
2017: Transfer budget from Ford Park projects; Park improvements and upgrades
including shelter upgrade, ADA access, drainage improvements, playground mtc, new
stairs added to west end, irrigation improvements, and planting around pond
Ford Park Portal Improvements
330,704
-
-
-
-
-
Continue improvements to Ford Park entry points;
Ford Park Playground/Lower Bench Improvements
2019: ($250K) ; Landscape improvements to parking lots, playground, and softball
berm($50K)
Open Lands Plan
177,192
150,000
-
-
-
-
Continuation of Comprehensive Open Lands Plan Update
Gore Valley Trail Bridge Replacement
-
-
300,000
-
-
Reconstruction of south bridge abutment due to significant scour
Booth Creek Park
384,768
-
-
-
-
-
Redevelopment of entire park including tennis courts, covered areas and playground
structures; Tennis court ($262K) and playground ($385K) originally budgeted in 2014 will
occur when overall park is reconstructed.
Public Art -General program / art
567,310
85,000
85,000
85,000
85,000
85,000
To purchase sculptures, artwork, art programs and events; remainder is re-appropriated
each year to accumulate enough funds. Also includes 2016 sales from manhole covers
Public Art - Winterfest
14,295
Carry over balance from 2016 ($14K) and recognize donations made for Winterfest event
($261).
Total Enhancements
6,974,229
4,960,000
2,252,500
2,085,000
1,235,000
685,000
VRD-Managed Facility Projects
Recreation Enhancement Account
140,094
165,000
166,650
168,317
170,000
171,700
Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance;
Golf Course -Other
622,372
384,769
8,296
171,106
gg 75g
-
2017: Design and planning to replace bridges at holes 13 & 14 ($50K), replace stone
veneer with timber railings ($16.4K),rebuild irrigation pumps ($13.1K); $400K for storage
building; asphalt driving and parking area; 2018: Replacement of bridges at holes 14&15
($370.7K), replace radiant tube heaters ($11.3K), pump house exterior ($2.8K); 2019:
Crackfill and seal driveway ($2.5K), Replace timber planking at hole 1 ($5.8K); 2020:
Replace roof ($134.3K), repair wood trim ($21.5K), stain fence ($1.8K), crack and seal
parking lot ($13.4K); 2021: Streambank restoration ($61.5K), pumphouse exterior ($3.1K),
replace HVAC ($14.8K), replace furniture and heater units ($17.2K), stain trim ($2.2K)
Dobson Ice Arena
408,878
68,206
103,175
31,046
2,460
2017: 'Complete pavers and concrete slab replacement ($54K)remodel rink bathrooms and
changing rooms ($131.1K), rock wall repair ($10.5K), clean wood structure ($38.2K),
replace pumps ($45.9K), redesign and rebuild electrical room ($120.2K); 2018: Replace
windows and heat pumps ($68K); 2019: Replace exterior doors ($85.5K), repair
damaged walkways ($17.4K); 2020: Replace steel gates ($11.9K), replace exterior lighting
($19.1K); 2021: Paint exhaust stacks ($2.5K)
44
October 17, 2017 - Page 138 of 253
45
October 17, 2017 - Page 139 of 253
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5 -year plan
Project timing changed from prior 5 -year plan
Revisions / newly added project
* Placeholder items
2017
Proposed
Amended
2018
2019
2020
2021
2022
Ford Park / Tennis Center Improvements
178,245
61,256
4,179
2017: replace roofing on tennis center ($81.5K), replace gutters ($9.3K), remodel
bathrooms ($31K), replace lockers ($13.1K), furnace ($13.7K), hot water tank ($7.6K), and
base board heaters ($18.6K); Tennis Courts at East Betty Ford Way ($125K); 2018: Stain
wood siding of concessions ($5.6K) and restrooms ($5.6K); Additional $50K for
anticipated locker room remodel 2019: Path from Tennis courts to East Betty Ford Way
($125K); 2020: Replace exterior doors ($4.1K)
Athletic Fields
29,445
6,078
-
-
9,716
-
2017: paint wood structure and exterior trim ($8K), rooftop replacement for restrooms and
athletic field ($21.3K); 2018: Seal coat and crack fill in parking lot ($6K), 2021: Repair
exterior, seal coat, crackfill in parking lot ($9.7K)
Gymnastics Center
52,089
-
-
-
-
-
Installation of cooling system in 2017 ($57.5)
Nature Center
109,754
2017: Research on historical preservation and design ($40K); Exterior windows, doors,
wood siding and slope roof ($69.8K)
Total VRD-Managed Facility Projects
1,540,877
685,309
403,121
374,648
280,935
171,700
New Assets
Golf Clubhouse & Nordic Center
1,077,912
-
-
-
-
-
Completion of clubhouse renovation; Total clubhouse cost included $1.165M
reimbursement from VRD, allocation of Recreation Enhancement Funds $765,440,
Conference Center funds of $3.8M, current RETT funds of $538,189 (Total project cost
estimated at $13.8M, which includes previously spent RETT funds of $705,571 from 2012
& 2013)
Ford Park Improvements & Fields
675,624
55,000
210,000
810,000
Combine prior budget amounts for various Ford Park projects in 2017 such as Lighting
control system ($98K), landscape improvements ($175,297), schoolhouse garden and
softball shelter ($300K); West Betty Ford Way - Maintenance Bldg. ($198K); Riparian
planting ($12K); transformer enclosure ($35K); 2018: ADA Ramp at Ford Park Soccer
Field Driveway at Vail Valley Drive (Current Driveway is not ADA compliant)($55K);
2019: Ford Park Landscape Improvements ($50K), Ford Park East End Special Events
Power ($160K); 2020: Synthetic Turf Replacement ($410K); Parking Lot Entry
Reconfiguration ($400K)
Total New Assets:
1,753,536
55,000 210,000
810,000
-
-
Total Expenditures
14,327,016
9,094,193 6,176,346
6,665,159
4,982,896
4,394,675
Other Financing Sources (Uses)
Revenue Over (Under) Expenditures
(7,376,963)
(2,750,134) 250,209
(111,187)
1,698,981
2,429,795
Beginning Fund Balance
11,256,285
3,879,322 1,129,188
1,379,397
1,268,210
2,967,191
Ending Fund Balance
$ 3,879,322
$ 1,129,188 $ 1,379,397
$ 1,268,210
$ 2,967,191
$ 5,396,987
45
October 17, 2017 - Page 139 of 253
Revised post -08/09/2017
**Costs are estimates**
Priority I
Technology Infrastructure
West Vail Master Plan
Priority II
Timber Ridge Transit Improvements
Municipal Building Remodel
Data Center
Priority III
Main Vail Round -about Major Reconstruction
West Vail Round -about Major Reconstruction
TOV share of Evergreen/VVMC roundabout
Lionshead Medians (VRA)
Newly -identified projects:
New biking & hiking trails (Vail Trail/Open Lands Plan)
Phase II of Timber Ridge redevelopment
Bus Stops/Shelters
Community Ice Skating
Natue Center Renovations
Photovoltaic Infrastructure
Civic Center Projects:
East LH Circle pathway to Dobson (VRA)
Dobson Plaza (VRA)
LionsHead Parking Structure Enhancements
Dobson Arena
Funding Resource Options:
Eligible for funding from
VRA
RETT
Capital Projects
Fund Description
Status
1,500,000
1,150,000
1,450,000
3,600,000
3,000,000
Per Council 7/7/15 keep in unfunded until specific projects identified; Council
committed to funding projects that improve our communication with guests and
establish Vail as a leader in technology services
Timber Ridge Transit Imrovements including adding capacity and turn lanes; to
1,750,000 coincide with redeveleopment of the West side of Timber Ridge
25,000,000
3,600,000
1,000,000
1,750,850
Projected Fund Balance by end of 2022:
3,338,786
5,396,987 19,969,153
Recent paving and 1-70 Underpass project will extend the life of current roundabouts
Recent paving and 1-70 Underpass project will extend the life of current roundabouts
Staff estimates that this project may be 10 years out (from 2015); Per Council 7/7/15
leave on the list as Priority III for now
Median construction from LH parking structure to Vail Spa
Tier III due to 1-70 Underpass; may re-evaluate
need once underpass completed
Tier III due to 1-70 Underpass; may re-evaluate
need once underpass completed
On hold until Open Lands plan is completed
Per TROC board, not within 5 -year plan; Per Council 7/7/15, recent capital improvements have extended life for 7 years
New bus stops at Transit Center, West Vail, Vail Village, Timber Ridge, and Muni
Building for potential Line Haul bus service
Outdoor community ice at some of Vail parks such as Donovan
Solar Electric devices to generate electricity
Planning and Design for project to Improve connection from the E LionsHead bus
stop to Dobson to be completed with revision of civic center master plan
Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic
(concerts) to be completed with revision of civic center master plan
Does not add spaces, but brings remainder of structure up to standards of new transit
center and current codes; enhances guest experience; includes heated stairways on
east side- will not be funded until the Vail Master Plan is complete
46
October 17, 2017 - Page 140 of 253
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING FUND
2017 2018
2016 Original Proposed
Actual Budget Budget
Revenue
Business Licenses $ 383,532 $ 380,000 $ 380,000
Earnings on Investments 793 1,500 1,500
Total Revenue 384,325 381,500 381,500
Expenditures
Commission on Special Events
Collection Fee - General Fund
Total Expenditures
309,000
19,136
312,000 360,000
19,000 20,000
328,136 331,000 380,000
Revenue Over (Under) Expenditures 56,189 50,500 1,500
Beginning Fund Balance 203,263 259,452 309,952
Ending Fund Balance $ 259,452 $ 309,952 $ 311,452
47
October 17, 2017 - Page 141 of
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
Revenue
Town of Vail Interagency Charge
Insurance Reimbursements & Other
Earnings on Investments
Equipment Sales and Trade-ins
Total Revenue
Expenditures
Salaries & Benefits
Operating, Maintenance & Contracts
Capital Outlay
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
2017
2016 Original 2017
Actual Budget Amended
2018
Proposed
Budget
$ 3,068,208 $ 3,068,794 $ 3,068,794 $ 3,204,133
59,593 10,000 10,000 10,000
2,751 14,209 14,209 7,500
48,360 152,730 152,730 130,483
3,178,912 3,245,733 3,245,733 3,352,116
1,037,566 1,140,936 1,140,936 1,186,555
1,199,110 1,322,013 1,332,013 1,413,188
794,021 1,155,200 1,155,200 703,700
3,030,697 3,618,149 3,628,149 3,303,443
148,215 (372,416) (382,416) 48,673
2,133,465 1,823,192 2,281,680 1,450,776
$ 2,281,680 $ 1,450,776 $ 1,899,264 $ 1,499,449
HEALTH INSURANCE FUND
Revenue
Town of Vail Interagency Charge - Premiums
Employee Contributions
Insurer Proceeds
Earnings on Investments
Total Revenue
Expenditures
Health Inusrance Premiums
HC Reform Fee
Claims Paid
Short-term Disability Pay
Professional Fees
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
2017
2016 Original 2017
Actual Budget Forecast
2018
Proposed
Budget
$ 3,300,000 $ 3,500,000 $ 3,500,000 $ 4,085,000
677,553 650,000 690,000 715,000
1,840 - - -
4,125 12,000 12,000 12,000
3,983,518 4,162,000 4,202,000 4,812,000
724,572 735,716
15,355 26,010
3,045,743 3,340,908
20,000 20,000
735,716
26,010
3,790,725
897,141
18,300
4,003,908
20,000 20,000
3,805,670
177,848
3,265,958
4,122,634 4,572,451 4,939,349
39,366 (370,451) (127,349)
3,443,806 3,443,806 3,073,355
$ 3,443,806 $ 3,483,172 $ 3,073,355 $ 2,946,006
48
October 17, 2017 - Page 142 of
TOWN OF VAIL 2018 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
2018
2016 2017 2017 Proposed
Actual Original Amended Budget
Revenue
E911 Board Revenue 742,627 766,809 766,809 762,176
Interagency Charges 1,175,963 1,245,407 1,245,407 1,279,892
Town of Vail Interagency Charge 663,214 663,307 663,307 659,608
Earnings on Investments 1,052 6,594 6,594 6,050
Project Reimbursement 23,158 - -
Other 4,954
Total Revenue 2,610,968 2,682,117 2,682,117 2,707,726
Expenditures
Salaries & Benefits 1,921,726 2,076,804 2,076,804 2,149,392
Operating, Maintenance & Contracts 484,216 505,269 505,269 510,569
Capital Outlay 390,641 390,641 119,500
Total Expenditures 2,405,942 2,972,714 2,972,714 2,779,461
Revenue Over (Under) Expenditures 205,026
Surplus Net of Transfers & New Programs
Beginning Fund Balance
Ending Fund Balance
(290,597) (290,597) (71,735)
205,026 (290,597) (290,597) (71,735)
949,810 1,154,836
1,154,836 864,239
$ 1,154,836 $ 864,239 $ 864,239 $ 792,503
49
October 17, 2017 - Page 143 of
TOWN OF VAIL 2018 PROPOSED
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
TIMBER RIDGE FUND
Revenue
Rental Income
Other Income
Total Revenue
Expenditures
Operating, Maintenance & Contracts
Capital Outlay
Total Expenditures
Operating Income
2016 2017 2017 2018
Actual Original Amended Proposed
1,298,908 1,402,441 1,402,441 1,471,442
27,047 20,040 20,040 23,487
1,325,955 1,422,481 1,422,481 1,494,929
490,178
207,337
697,515
529,026
281,273
810,299
529,026
281,273
810,299
539,545
280,701
820,246
628,440 612,182 612,182 674,683
Non-operating Revenues (Expenses)
Interest on Investments 766 1,866 1,866 1,866
Loan Principal Repayment to Capital Projects Fund (356,423) (361,769) (361,769) (367,196)
Interest Payment to Capital Projects Fund (133,142) (129,983) (129,983) (122,223)
Revenue Over (Under) Expenditures 139,641 122,296 122,296 187,130
Beginning Fund Balance 826,319 965,960 965,960 1,088,256
Ending Fund Balance $ 965,960 $ 1,088,256 $ 1,088,256 $ 1,275,386
50
October 17, 2017 - Page 144 of
ORDINANCE NO. 14
SERIES OF 2017
ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL
PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND
LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR
JANUARY 1, 2018 THROUGH DECEMBER 31, 2018
WHEREAS, in accordance with Article IX of the Charter of the Town of Vail,
Colorado, the Town Manager prepared and submitted to the Town Council a proposed
long-range capital program for the Town and a proposed budget and financial plan for all
Town funds and activities for the fiscal year; and
WHEREAS, it is necessary for the Town Council to adopt a budget and financial
plan for the 2018 fiscal year, to make appropriations for the amounts specified in the
budget; and
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail,
Colorado, that:
1. The procedures prescribed in Article IX of the Charter of the Town of Vail,
Colorado, for the enactment hereof, have been fulfilled.
2. Pursuant to Article IX of the Charter, the Town Council hereby makes the
following annual appropriations for the Town of Vail, Colorado, for its fiscal year
beginning on the first day of January, 2018, and ending on the 31st day of December,
2018:
FUND
AMOUNT
General Fund
$39,930,161
Capital Projects Fund
25,983,812
Real Estate Transfer Tax Fund
9,094,193
Vail Marketing Fund
380,000
Heavy Equipment Fund
3,303,443
Dispatch Services Fund
2,779,461
Health Insurance Fund
4,939,349
Timber Ridge Enterprise Fund
1,309,665
Total
87,720,084
Less Interfund Transfers
(8,860,704)
Net Expenditure Budget
78,859,380
Ordinance No. 14, Series of 2017
October 17, 2017 - Page 145 of
3. The Town Council hereby adopts the full and complete Budget and Financial
Plan for the 2018 fiscal year for the Town of Vail, Colorado, which are incorporated by
reference herein and made part hereof, and copies of said public records shall be made
available to the public in the Municipal Building of the Town. This Ordinance shall take
effect five (5) days after publication following the final passage hereof.
4. If any part, section, subsection, sentence, clause or phrase of this ordinance is
for any reason held to be invalid, such decision shall not affect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
5. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the
inhabitants thereof.
6. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has
accrued, any duty imposed, any violation that occurred prior to the effective date hereof,
any prosecution commenced, nor any other action or proceedings as commenced under
or by virtue of the provision repealed or repealed and reenacted. The repeal of any
provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not
be construed to revise any bylaw, order, resolution, or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 3rd day of October, 2017. A public hearing shall be
held hereon on the 17th day of October, 2017, at 6:00 pm at the regular meeting of the
Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
Dave Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ordinance No. 14, Series of 2017
October 17, 2017 - Page 146 of
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN
FULL this 17th day of October 2017.
Dave Chapin, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ordinance No. 14, Series of 2017
October 17, 2017 - Page 147 of
APPLICATION FOR TOWN OF VAIL FUNDING
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization: Bravo! Vail
2. Contact person: Beth Pantzer
3. Mailing address: 2271 N Frontage Rd W Ste C, Vail, CO 81657
4. Telephone: 970-827-4307
5. E-mail address: bpantzer@bravovail.org
6. Members and Titles of your governing board:
Board of Trustees Officers
Walton, Greg, Chair Retired as Founder & CEO, Walton Construction Company, LLC
Beracha, Barry, Vice -Chair Retired as Executive VP & CEO of Sara Lee Bakery
Burns, Bill, Treasurer Regional President, US Bank
Suggs, Susan, Secretary Philanthropist
Board of Trustees
Becker, Paul Retired Investment Specialist
Benjes, Sarah Associate, Faegre Baker Daniels
Browning, Doe Philanthropist
Bruno, Jenn Owner: Luca Bruno Inc.
Dayton, John Philanthropist
de Vink, Marijke Philanthropist
Eck, Kathleen Real Estate Broker, Slifer Smith & Frampton
Edwards, Gary Presiding Independent Director, Entenrgy Corporation
Flaum, Cookie Philanthropist
Godec, Dan President, GreenStar Financial Services
Gutman, Harry Director KPMG Tax Governance Institute
Hart, Linda Vice Chairman, president and CEO of Hart Group, Inc
Kosloff, Alan Chairman, Kosloff & Partners, LC
Kushner, Fred Medical Director, Heart Clinic of Louisiana/Clinical Professor of Medicine
McIntyre, Shirley Philanthropist
Mullen, Laurie Owner, West Vail Liquor Mart
Nelson, Blaine Retired, Managing Partner for Deloitte LLP
Peterson, Gary Vice President of Strategic Initiatives, Steadman Research Institute
Pope, Steve 10/13 Communications General Manager of Arizona Local Media
Quayle, Brad Entrepreneur
Resnick, Michele Physical Therapist
Rose, Byron Retired, Managing Director Morgan Stanley & Co
Rossetti, Paul Senior Advisor, American Securities
Rowberry, Adrienne Litigation Counsel/Special Assets Manager, Los Alamos National Bank
Schanzer, Lisa Philanthropist
Segal, Carole Philanthropist
Stone, Cathy Philanthropist
Strauss, Frank Philanthropist
Tansill, Doug Private Investor and Financial Consultant, Cover Harbor Partners, LLC
October 17, 2017 - Page 148 of
7. Amount of contribution requested per year:
2018 Request 2017 Funding
Academy of St Martin in the Fields $84,600 $78,275
The Philadelphia Orchestra $97,300 $90,193
New York Philharmonic $97,300 $90,193
New Works Project $30,000 $0
Totals: $309,200 $258,661
8. Organization fiscal year-end: September 30
9. Are your books audited?
A full audit is conducted at the end of each fiscal year (September 30) by McMahan and
Associates. An Independent Audit Committee established by the Board of Trustees oversees
annual budgets and income and expense statements and meets independent of management
with auditor.
10. What category of funding is your organization applying for? (see definitions on
page 1): Signature Events
11. How will the contribution be used?
Bravo! Vail seeks funding from the Town of Vail to ensure the continued vitality of the Festival and
to guarantee repertoire, resident orchestras, and soloists of the highest international artistic level
and exceptional quality are offered to residents and visitors alike. The funding provided by the
Town of Vail is vital to Bravo! Vail's ability to serve the community.
Bravo! Vail greatly appreciates and acknowledges the Town of Vail's funding for its 2017 Season
and thanks it for this opportunity to request additional funding for those projects, as well as the
Festival's New Works Project.
Orchestral Underwriting
Bravo! Vail's six-week summer festival features 21 orchestral concerts at the Gerald R. Ford
Amphitheater. Six concerts are performed by each of three world-class resident orchestras Vail
audiences have come to adore: the Dallas Symphony Orchestra, The Philadelphia Orchestra, and
the New York Philharmonic. Bravo! Vail's fourth orchestra, London's Academy of St Martin in the
Fields, quickly grew to popular heights after their introduction to the Festival in 2016. These highly
venerated and acclaimed ensembles continue to raise Bravo! Vail's status as a Festival of the
highest artistic quality and unparalleled programming.
In 2018, the Academy of St Martin in the Fields is preliminarily scheduled for three (3)
performances between June 21 and June 24; the Dallas Symphony Orchestra for six (6)
performances between June 27 and July 4; The Philadelphia Orchestra for six (6) performances
between July 6 and July 14; and the New York Philharmonic for six (6) performances between
July 20 and July 27.
Each orchestra's concerts are performed at the Gerald R. Ford Amphitheater in Vail and feature
works that are unique to the specific orchestra's style, sound and history and balance a variety of
repertoire between genres and eras. Performing alongside these orchestras is an array of
acclaimed soloists and guest conductors, many of whom are considered the very best in the
world.
October 17, 2017 - Page 149 of
Soloists and repertoire under consideration for 2018 include:
• Vail debuts of Mahler Symphony No. 3, Liszt Prometheus
• Popular favorites: Bruckner Symphony No. 4, Tchaikovsky Sleeping Beauty, Rachmaninoff
Symphonic Dances
• Family -orientated programming such as classic Bugs Bunny cartoons set to orchestra with
the New York Philharmonic
• Soloists including pianist Stephen Hough (http://www.stephenhough.com/), pianist Yuja
Wang (http://yujawang.com/), pianist Daniil Trifonov (http://daniiltrifonov.com/), cellist Alicia
Weilerstein (http://alisaweilerstein.com/), soprano Susanna Phillips
(http://susannaphillips.com/)
• Ensembles including Roomful of Teeth (http://www.roomfulofteeth.orq/), Dover String
Quartet (http://www.doverquartet.com/), Calidore String Quartet
(http://calidorestrinqquartet.com/)
Both Bravo's orchestral residences and chamber programming are the fundamental core of the
Festival and draw year-round residents, second -home owners and tourists to Vail. According to an
independent, third -party survey conducted at Bravo! Vail concerts during the 2016 Season,
Colorado residents represented 53% of concert attendees while Texas and Florida residents
represented a combined 17% of attendees. Furthermore, and most importantly, 68% of out-of-
state visitors listed Bravo! Vail as their primary reason for their visit to Vail. Finally, 61% of
overnight visitors and seasonal residents were lodged in Vail during the 2016 Festival.
In order to continue to fulfill its mission of enriching people's lives through the power of music,
Bravo! Vail requests support from the Town of Vail for the residencies of Academy of St Martin in
the Fields, The Philadelphia Orchestra, and New York Philharmonic. The Festival requests
$84,600 to support the return of Academy of St Martin in the Fields in 2018. Following the
incredible success of their 2016 debut, Academy of St Martin in the Fields again performed to an
enthusiastic crowd with two of three concerts sold out under the pavilion with the third near
capacity.
Bravo! Vail also requests support in the amount of $97,300 per orchestra for both The
Philadelphia Orchestra and the New York Philharmonic residences. Popular support for The
Philadelphia Orchestra has grown significantly over the past few years, with its ticket sales rivaling
those of the New York Philharmonic. Bravo! Vail's orchestral season concludes each year with the
New York Philharmonic's residency, which truly provides the cornerstone of the Festival. These
six performances see sell-out crowds, and ticket -buyers travel to Vail, brave inclement weather,
and soak in every note played by America's oldest and most storied orchestra.
Bravo! Vail recognizes that these requests represent an increase of past funding by the Town of
Vail. The contracts for each of The Philadelphia Orchestra and the New York Philharmonic require
the Festival to commit to an increased payment to each orchestra of 2-3% each year of the multi-
year agreements. Bravo! Vail's request to the Town of Vail represents 8.5% of the estimated total
expenses for the Academy of St Martin in the Fields and between 10-12% for The Philadelphia
Orchestra and the New York Philharmonic. Bravo! Vail is incredibly grateful to the Town of Vail for
its continued support and makes these increased requests in funding to keep up with the stated
rising costs of providing exceptional services and world-class music.
New Works Project
Launched in 2017, the New Works Project serves two purposes: to nurture the creation of new
work by today's most propitious composers through commissioning and premiering brand new
music at Bravo! Vail, and to present the incredible wealth of venerated music written by the
leading composers of the 20th and 21st centuries, which has been less widely performed in Vail
than that of their 18th and 19th century counterparts.
October 17, 2017 - Page 150 of
In 2017, Bravo! Vail launched its New Works Project with five newly commissioned works premiered at
the Festival:
• Edgar Meyer's Overture for Violin and Orchestra written for Academy of St Martin in the
Fields
• Roberto Sierra's Dos piezas para orquesta written for Dallas Symphony Orchestra
• Guillaume Connesson's Le Tombeau des Regrets written for The Philadelphia Orchestra
• Julia Adolphe's White Stone written for New York Philharmonic
• David Ludwig's Pangaea for Strings and Piano written for Chamber
This initiative has garnered national press recognition for the Festival, including Bravo! Vail being
listed as one of the Top 10 Classical Festivals in 2017 by The New York Times
(https://www.nytimes.com/2017/05/18/arts/music/10-spring-and-summer-classical-festivals.html).
This exclusive and highly -sought after listing in The New York Times provides great exposure for
both the Festival and the Town of Vail itself, and only organizations which are actively
commissioning new works are considered for inclusion.
In addition, Bravo! Vail's New Works Project has drawn the attention of New Music Box
(http://www.newmusicbox.orq/social-news/five-world-premieres-in-vail-colorado/). Bravo! Vail will
also welcome visits from BBC Music Magazine and the Violin Channel (founder and CEO
Geoffrey John Davies was recently listed as one of Musical America's top 30 influencers in the
music industry) this summer, covering the Festival, artists and Vail. In its efforts to maximize
publicity and coverage for the New Works Project, Bravo! Vail has also engaged the respected
publicist Amanda Sweet to coordinate press coverage and lay the groundwork for media
relationships that will continue and expand in future years.
Bravo! Vail's New Works Project will continue annually as the Festival believes it is the
responsibility of arts organizations to contribute to the creation of new art and music. The Festival
has confirmed in 2018 that it will commission a new work by composer Gabriella Smith
(http://www.qabriellasmith.com/Home.html) for a performance by the combined ensembles of
Roomful of Teeth (http://www.roomfulofteeth.orq) and Dover String Quartet
(http://www.doverquartet.com/). This new piece will be between 18 and 28 minutes and premiered
during the Festival's Classically Uncorked Series (tentatively on the final night of August 3, 2018).
This series has become increasingly popular and is designed to showcase the past, present and
future of chamber music. Additionally, the Festival will present numerous pieces by 20th and 21st
century composers, exposing audiences to lesser known composers.
The New Works Project, through the commissioning of new works by high profile international
composers each year and the presentation of works by living composers, provides major
marketing opportunities for Bravo! Vail and by extension the Town of Vail. Bravo! Vail requests
$30,000 in support of this project for 2018, representing 37% of the estimated project budget.
12. How does your request support item 1C of the contribution policy?
Bravo! Vail has been a staple of the Vail community for 30 years, annually building upon and
enhancing the social, financial, and cultural benefits it provides. Bravo! Vail's request for Town of
Vail funding aligns perfectly with the Town's mission to maintain its status as a premiere
international mountain resort community.
First, the Festival is a major contributor to a vibrant and diverse local economy. The Festival's
direct economic impact on the Town of Vail is significant and continues to grow year over year. In
2016, the Festival had a total direct impact of more than $10 million, an approximate 5% increase
over 2015, with more than $380,000 in generated tax revenue. The industries most greatly
impacted were Lodging and Hotel Expenses and Food and Beverage at $3.7 million each.
Secondly, Bravo! Vail strives to provide the most exceptional services to its guests at all times.
Bravo! Vail hosts its concerts in the Vail's finest venues, is focused on producing offerings of only
October 17, 2017 - Page 151 of
the highest artistic quality, and annually looks at implementing recommendations made through
surveys to ensure the community is being served to the best of the Festival's ability. In 2016, the
Festival had a Net Promoter Score of 82% and 86% of survey responders rated their overall
satisfaction as 9-10 and 12% as 7-8.
The Festival further aligns with the Town of Vail's mission of providing cultural and educational
opportunities to residents and visitors alike by offering 21 orchestral concerts and more than 15
free educational events throughout the season in the Town of Vail alone. Bravo! Vail benefits the
entire community by providing unique programs which no other organization offers, filling the
summer season with world-class orchestras, chamber ensembles and soloists in a resort area
known primarily for its winter activities. Not only is Bravo! Vail unique in the local community, but
also throughout the country as the only festival in North America to host four of the finest
orchestras in the world: Academy of St Martin in the Fields, the Dallas Symphony Orchestra, The
Philadelphia Orchestra and the New York Philharmonic.
Bravo! Vail continues to build on its history of excellence and garnering international recognition
with its lineup of world class orchestras. Stages across Vail have been graced by musicians and
conductors of the highest artistic quality and international status including Joshua Bell, Yo Yo Ma,
Midori, Jaap Van Zweden, Yannick Nezet-Seguin, Bramwell Tovey, and Yefim Bronfman. Bravo!
Vail provides a cultural element during the summer season, increasing Vail's prominence as a
summer destination and establishing the town as a year-round destination. With 47% of audience
members representing attendees from outside Colorado the opportunity to cultivate these visitors
into annual visitors (both during the summer and winter months), second -home owners, or year-
round residents is ample.
Additionally, Bravo! Vail has significant impact on ensuring the future economic health of the Vail
community. According to Bravo! Vail's 2016 survey, 96% of audience members stated that they
are likely to return to the Festival and 97% said they are likely to recommend Bravo! Vail to a
friend, setting the stage for future tourism. Bravo! Vail's Education and Community Engagement
Programs also have a profound impact, reaching thousands of children and adults who might not
otherwise have access to such programs. By offering easily accessible and low-cost or free
events, the Festival helps to build a healthy and well-balanced community.
Finally, Bravo! Vail is committed to sustainable efforts to ensure the environmental health of the
community for future generations to enjoy. For instance, the Festival's office culture focuses on
recycling and reusing and Bravo! Vail's electronic distribution of event invitations, ticket order
confirmations, and use of electronic auction system have helped reduce paper consumption.
Bravo! Vail also makes great effort to collect all copies of its Season Program Book left behind at
concerts and redistribute saved copies at future performances. Finally, Bravo! Vail hosts concerts
in locations which are easily accessible by public transportation, walking or bike (in 2017, the
Festival has six rental bikes for staff to use around town).
13. Who currently funds your organization (other governments, private donations, user
fees, etc.)?
Bravo! Vail is funded by a variety of federal, state and local government entities, local businesses,
and individual donations. The Festival receives funding from such entities as the National
Endowment for the Arts, Colorado Creative Industries, Eagle County, and Towns of Gypsum and
Eagle. Earned income is generated through ticket sales and program advertising.
14. Organization's mission statement:
Bravo! Vail's mission statement is: Enriching people's lives through the power of music: producing
the finest performances by the greatest artists, fostering music education and promoting a life-
long appreciation of the arts.
October 17, 2017 - Page 152 of
Assets
01-10102
01-10105
01-10111
01-10112
01-10114
01-10122
01-10123
01-10129
01-10131
01-10132
01-10135
01-10136
01-10140
01-10146
01-10150
01-10151
01-10152
01-10155
01-10160
01-10170
01-10172
Total Assets
Bravo! Vail Music Festival- May 2017
Operating Balance Sheet - confidential
American National Bank Checking A
CB Operating Reserves
USBank Checking Sweep Acct
Flex Spending Plan Account
Merrill Lynch CDARS - Jackson S
American National Bank CD
Merrill Lynch/Bank of America
Wells Fargo Bank Checking Accoun
Petty Cash
457 Deferred compensation
Pledges Receivable
Stock clearing account
Prepaid Expenses
Accumulated amortization
Equipment
Festival Piano
Leasehold improvements
Guild Inventory
Accumulated Depreciation
Due from - Temporarily Restricted
Due from Endowment
Liabilities and Fund Balance
Liabilities
01-20215
01-20220
01-20223
01-20225
01-20230
01-20231
01-20234
01-20235
01-20239
01-20243
Total Liabilities
Fund Balance
Accounts Payable
Accrued Salaries
Vacation accrual
Unearned Income
Flexible Spending Account Payable
Daycare Spending Account Payable
Employer Match payable
401K Plan payable
On account
Deferred Compensation Oblig.
01-30280 Fund Balance - Operating
Total Fund Balance
5/31/2017
4/30/2017
Page 1
Net change
$220,218.24 $220,188.38 $29.86
$52,012.15 $52,012.15 $0.00
$2,339,669.38 $1,989,190.14 $350,479.24
$10,419.96 $11,624.96 ($1,205.00)
$665,678.42 $665,969.68 ($291.26)
$29,054.99 $29,054.99 $0.00
$116,950.69 $86,837.66 $30,113.03
$17,668.15 $408,489.10 ($390,820.95)
$200.00 $200.00 $0.00
$492,977.41 $489,090.00 $3,887.41
$272,219.64 $209,162.64 $63,057.00
$0.00 $0.00 $0.00
$53,712.00 $16,100.00 $37,612.00
($113,494.00) ($113,494.00) $0.00
$478,924.36 $478,924.36 $0.00
$58,000.00 $58,000.00 $0.00
$178,069.93 $178,069.93 $0.00
$4,093.38 $4,093.38 $0.00
($348,888.70) ($348,888.70) $0.00
$733,597.35 $733,597.35 $0.00
$50,000.00 $50,000.00 $0.00
$5,311,083.35 $5,218,222.02 $92,861.33
$18,493.78 $114,214.31 $95,720.53
$9,000.00 $9,000.00 $0.00
$18,051.75 $18,051.75 $0.00
$26,350.32 $26,400.32 $50.00
$1,096.67 $393.95 ($702.72)
$2,481.85 $2,844.47 $362.62
($697.40) ($697.40) $0.00
$2,336.18 ($163.93) ($2,500.11)
$17,786.30 $14,873.30 ($2,913.00)
$477,977.41 $489,090.00 $11,112.59
$572,876.86 $674,006.77 $101,129.91
$4,738,206.49 $4,544,215.25
$4,738,206.49 $4,544,215.25
$193,991.24
$193,991.24
October 17, 2017 - Page 153 of
Bravo! Vail Music Festival- May 2017
Operating Balance Sheet - confidential
Page 2
5/31/2017 4/30/2017 Net change
Total Liabilities and Fund Balance $5,311,083.35
$5,218,222.02 ($92,861.33)
October 17, 2017 - Page 154 of
Bravo! Vail Music Festival - May 2017
Donor Restricted and Endowment Balance Sheets
Page 1
5/31/2017 4/30/2017 Net change
02 - Temporarily Restricted
Assets
02-10103 Merrill Lynch CDARS $542,506.39 $542,357.76 $148.63
02-10104 USB Piano Fund $334,905.90 $334,883.15 $22.75
02-10106 Alpine Bank Choral Fund $150,509.49 $150,496.71 $12.78
02-10107 First Bank Choral Fund $150,536.17 $150,526.27 $9.90
02-10117 US Bank Donor Restricted Acct - Cash $59,588.36 $59,585.83 $2.53
02-10135 Future year pledges $316,238.00 $316,238.00 $0.00
Total Assets $1,554,284.31 $1,554,087.72 $196.59
Liabilities and Fund Balance
Liabilities
02-20225
02-20250
Total Liabilities
Fund Balance
Unearned Income
Due to restricted or operating
$1,000.00
$733,597.35
$734,597.35
$0.00
$733,597.35
($1,000.00)
$0.00
$733,597.35 ($1,000.00)
02-30280 Fund Balance - Temporarily Restricted $819,686.96 $820,490.37 (S803.41)
Total Fund Balance $819,686.96 $820,490.37 ($803.41)
Total Liabilities and Fund Balance
confidential
$1,554,284.31 $1,554,087.72 ($196.59)
October 17, 2017 - Page 155 of
04 - Endowment Account
Assets
04-10108
04-10130
Total Assets
Bravo! Vail Music Festival - May 2017
Donor Restricted and Endowment Balance Sheets
Hurtt Memorial Fund
Bravo Endowment
Liabilities and Fund Balance
Liabilities
Page 2
5/31/2017 4/30/2017 Net change
$11,684.93
$6,000,852.50
$6,012,537.43
$11,684.44
$5,993,933.13
$0.49
$6,919.37
$6,005,617.57 $6,919.86
04-20250 Due to -Operations $50,000.00 $50,000.00 $0.00
Total Liabilities $50,000.00 $50,000.00 $0.00
Fund Balance
04-30280 Fund Balance
$5,962,537.43
Total Fund Balance $5,962,537.43
Total Liabilities and Fund Balance $6,012,537.43
1. Merrill Lynch CDAR is Smith restricted funds.
2. The Bravo Endowment includes unrestricted Goldstein funds with a May value of $702,054.80.
confidential
$5,955,617.57 $6,919.86
$5,955,617.57 $6,919.86
$6,005,617.57 ($6,919.86)
October 17, 2017 - Page 156 of
Bravo! Vail Music Festival
2017 Income Statement & Budget - May 2017
Fiscal Year 2017 Fiscal Year 2016
Over/
2017 2017 2016 2016 2016 Under
5/31/2017 Budget Projtns PYTD Budget Actuals PYTD
Revenue
01-40301 Ticket Sales $1,237,419 $L978,000 $L928,000 $L242,259 $L828,000 $L945,729 ($4,8401
01-40302 Soiree Ticket Sales $54,725 $50,000 $50,000 $38,250 $45,000 $48375 $16A75
01-40303 Gala Auction & Ticket Sales $34.225 $275,000 $275,000 $42,110 $313,500 $326,805 ($7.8851
01-40304 Education Income $245,131 $23L500 $23L500 $18L620 $204A00 $197,546 $61511
01-40305 Festival Contributions/Gifts $3,617,704 $4,063,730 $4,063,730 $3,314338 $4,092,500 $3,304,672 $302,965
01-40306 Special Project Income $250,200 $266,250 $266,250 $318,500 $28L000 $200,000 ($68,300)
01-40309 Program Advertising $89,083 $175,500 $165,500 $77,155 $167,000 $172,091 $1L928
01-40311 Interest Income/Stock gains $560 $6,500 $6,500 $L698 $3,000 $7.760 ($1,1371
01-40315 Endowment Contribution $0 $150,000 $150,000 $0 $50,000 $0 $0
01-40331 Released from Restriction $0 $0 $0 $0 $0 $1,326302 $0
01-80355 Investment Gains $1,073 $0 $0 $0 $0 $0 $1,073
TOTAL REVENUE $5.530.121 $7.196.480 $7.136.480 $5.216.330 $6.984.400 $7.529.679 $313.791
Expenses
Artist Fees/Travel $571.619 $3.866.729 $3.866.729 $520.905 $3.642.450 $3346.604 $50.713
Special Artistic $157.341 5491,943 5491.943 $57.355 $397.100 $363.164 599.986
Marketing $447.883 $838.432 $838.432 $387.576 $812.500 $791.999 $60.307
Fundraising $246.439 $591.467 $541.467 $347.855 $696.050 $703.032 ($101.4161
Administration $287.297 $410.094 $410.094 $265.805 $444.300 $435.498 $21.493
Salaries/Taxes $606.862 $997.815 $981.815 $573.390 $992.000 $1.127.079 $33.471
TOTAL EXPENSES 82,317.441 $7.196.480 $7.130.480 52,152.887 56.984,400 $6.967.375 5164,554
Extraordinary Expenses
01-40313 Prior Year Operating Reserves $0 $87,000 $87,000 $168,763 $302,000 $0 ($168,763)
01-50822 Website Redesign 577,145 $87.000 $87.000 $94.478 5202,000 $150.676 ($17.333)
01-50823 Vail Valley Foundation Donati $0 $0 $0 5100.000 5100.000 5100.000 ($100,000)
Total Extraordinary Expenses $77,145 $0 $0 $25.715 $0 $250.676 $51.430
01-70001 Transfer account $2,250 $0 $0 $260,191 $0 $0 ($257.941)
In Kind
01-40332 In Kind contributions 5575,478 $1.900.000 $1,900,000 $244.657 52,400,000 $1.591.221 $330.821
CONFIDENTIAL Page 1
October 17, 2017 - Page 157 of 253
01-50460
Total In Kind
In Kind Expense
Bravo! Vail Music Festival
2017 Income Statement & Budget - May 2017
Fiscal Year 2017 Fiscal Year 2016
Over/
2017 2017 2016 2016 2016 Under
5/31/2017 Budget Proitns PYTD Budget Actuals PYTD
$575,478 $1.900,000 $1.900,000 $244,657 $2.400,000 $1.591,221 $330,821
$0 $0 $0 $0 $0 $0 $0
NET SURPLUS/(DEFICIT) $3.133.285 SO $6.000 $2.777.538 SO $311.628 $355.748
Note: Comparisons of 2017 budget versus 2016 budget must take into account extraordinary expenses of WF $100K booked below the line in 2016 that is now included in 2017 budget.
CONFIDENTIAL
October 17, 2017 - Page 158 of 253
Page 2
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VAIL
I'AVALLEY
FOUNDATION
CULTURAL SPONSORSHIP GRANT PROPOSAL for the TOWN OF VAIL
2018 VAIL DANCE FESTIVAL
2018 GERALD R. FORD AMPHITHEATER
2018 SUMMER MOUNTAIN GAMES (IN-KIND ONLY)
2018 BIRDS OF PREY MEN'S WORLD CUP
Presented by
THE VAIL VALLEY FOUNDATION
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Vail Valley Foundation
2. Contact Person: Mike Imhof, President
3. Mailing Address: PO Box 6550 Avon, CO 81620-9801
4. Telephone: 970-777-2015
5. Email address: mimhof@vvf.org
6. Members of governing board:
Andy Arnold
John Arnold
Hans Berglund
Judy Berkowitz
Sam Bronfman
Susan Campbell
Steve Coyer
Andy Daly
Ron Davis
Matt Donovan
Bill Esrey
Johannes Faessler
Tim Finchem
Steve Friedman
John Garnsey
Margie Gart
Donna Giordano
Sheika Gramshammer
October 17, 2017 - Page 159 of
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FOUNDATION
Martha Head
Michael Herman
Beth Howard
Al Hubbard
B.J. Hybl
Mike Imhof
Chris Jarnot
George Johnson
Alexia Jurschak
Mark Kogan
Doug Lovell
Sarah Millett
Ellen Moritz
Kaia Moritz
Bobby Patton
Michael Price
Eric Resnick
Doug Rippeto
Dick Rothkopf
Ken Schanzer
Mike Shannon
Stanley Shuman
Rod Slifer
Ann Smead
Hap Stein
Kristin Tang
Fred Tresca
Stewart Turley
Betsy Wiegers
Gary Woodworth
Directors Emeritus
Adam Aron
Marlene Boll
Bjorn Erik Borgen
Berry Craddock
Harry Frampton, Chairman Emeritus
George Gillett
Pepi Gramshammer
Steve Haber
William Hybl
Elaine Kelton
October 17, 2017 - Page 160 of
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Kent Logan
Peter May
Oscar Tang
7. Amount of contribution requested: $103,325 + $57,800 in-kind support ($65,000 for VIDF, $28,325
for GRFA, & $10,000 for VVF Athlete Commission along with in-kind support of $2,800 for GRFA &
$55,000 for GMG)
8. Organization fiscal year-end: June 1, 2017 — May 31, 2018.
9. Are your books audited: Yes — annually.
10. How will the contribution be used: Please see below information.
11. How does your request support item 1C of the contribution policy: A positive, sustained economic
climate.
12. Who currently funds your organization (other governments, private donations, user fees, etc.):
Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company, private donations, ticket sales
revenue (as non -limiting examples ticket sales to performances at the Vilar Performing Arts Center and
tickets to attend Vail Dance Festival performances, and corporate sponsorships with local, regional and
national companies (brands) As non -limiting examples, EverBank, Korbel, GoPro, US Bank, Crazy
Mountain Brewery.
13. Organization's mission statement: To enhance and sustain the spirit and quality of life in the Vail
Valley by providing leadership in athletic, cultural and educational endeavors. Vail Valley Foundation;
Inspiring Lives, Enriching Community.
*In-kind contributions to be determined by the Town of Vail and may not be applicable.
2018 VAIL DANCE FESTIVAL — This is a TOV Tier 1 Event
July 28 — August 11, 2018
The 2018 Vail Dance Festival will mark the 30th anniversary of dance in Vail. The Vail Dance Festival is
arguably one of the most successful and talked about arts festivals in the United States and considered
one of the best of its kind around the world. It has consistently been featured in The New York Times
Arts & Entertainment section, American Express's Departures Magazine and many other vertical print
and digital media. Ticket sales records indicate that Festival -goers are true destination guests who are
making a specific trip to Vail to attend this world-renowned event.
October 17, 2017 - Page 161 of
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FOUNDATION
Damian Woetzel, as the Festival's Artistic Director, continues each year to outdo the prior year in terms
of the caliber of performers, the breadth of the artistic styles represented and a Festival that truly
entertains and provides a unique experience for all attendees. We consistently receive tangible and
positive feedback from guests (ticket buyers), performers, donors, sponsors, press and industry experts
as not just a player but a leader at the highest levels in the international community of performing arts.
The Festival supports the development of new choreography by commissioning new works annually to
be premiered in Vail, works that continue to live on in the repertories for major dance companies.
Throughout his tenure as Artistic Director, Damian Woetzel has commissioned more than 50 new works
and premieres that bear the Festival's name in perpetuity. It's no wonder the Festival has solidified Vail
as a distinguished location and relevant contributor to the dance world, at the highest level. The New
York Times has described our Festival as a place "...where the stars come to shine in new and
unexpected ways."
In addition, the Festival has become far larger than what transpires within the Gerald R. Ford
Amphitheater itself. A series of complimentary outreach programs offered through our fringe festival
events; Dancing in the Streets, free film screenings, and Village Vignettes are examples of ancillary
events that the Festival provides to add depth and increased appreciation of the art form. In addition a
robust master class series provides local aspiring dancer the chance to work with some of the masters of
modern day dance.
GENERAL TOWN OF VAIL BENEFITS
• At the close of the 2016 Festival the PR audience numbers reached 261 million impressions
resulting in $2.45 million in Advertising Value Equivalency (AVE).
• The event this summer (2017), in an effort to provide access to all demographics, has scheduled
FREE street performances to happen in Vail Village away from the traditional stage setting.
• Vail plays host to a Festival which no longer is considered just a local or even Colorado centric
event but one that competes in caliber and stature on a world stage.
• Added dimension to summer in Vail; more to experience, more to do, more reasons to make
Vail your summer destination.
• Positions Vail as an international center of cultural arts at the highest level of excellence
• Independent surveys on destination visitation each year reveal that in 2016 92% of attendees
come to Vail specifically to attend the Festival and 82% of attendees stayed in paid lodging
averaging 3.8 room nights (estimated average nightly room rate $304).
October 17, 2017 - Page 162 of
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FOUNDATION
SILVER SPONSOR BENEFITS
• Logo inclusion in all marketing and advertising initiatives.
• One (1) full page advertisement in the official Vail Dance Program.
• Logo inclusion on performance / Festival poster.
• Right to use the Vail Dance Festival logo.
• Four (4) seats in the premium seats for all performances at GRFA.
• Four (4) VIP tickets to attend the Vail Dance Festival Gala.
• Four (4) invitations to all scheduled social functions.
• Class observation opportunities.
2018 VAIL DANCE FESTIVAL GRANT REQUEST
For 2018, The Vail Valley Foundation kindly requests a 30% increase in investment. This requested
increase is tied to the significant continued growth of the VIDF project over the last 5+ years itself, while
at the same time, costs to run the project have increased 3-5% each year. VVF kindly asks that the Town
of Vail consider these annual cost increases, which include lodging, talent fees, transportation costs,
meals and entertainment, in their consideration of our $65,000 cash contribution request.
For the 2016 season, to celebrate the 10th anniversary of former New York City Ballet star Damian
Woetzel as the Artistic Director of our Festival, VIDF is launching the Community Arts Access (CAA)
initiative. CAA will work with local organizations to provide free tickets to community members who
otherwise would not have the opportunity to experience live performing arts. CAA will partner with
cross -sector community organizations including non-profit, educational, governmental, and other
agencies to distribute free tickets to each of the 12 world-class performances throughout the course of
the Festival. This opportunity is being introduced to the 2016 season to further the Festival's
commitment to making the arts accessible and available to anyone, and expose the art of dance to new
audiences. CAA's mission is to provide complimentary access to individuals, eliminating socioeconomic
barriers to access. This program builds on an existing VIDF outreach program, which offers free
performance tickets to local children ages 12 and under and discounted student tickets. The request of
an additional $15,000 in support for 2017 will allow us to expand the program in 2017 and position it for
funding through private grant makers for the years 2018 and beyond.
BUDGET IMPACT TO 2018 VAIL DANCE FESTIVAL
October 17, 2017 - Page 163 of
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Should the Town of Vail approve our request for $65,000, it shall account for 3% of our operating
expense budget. The Vail Dance Festival continues to grow each year and we are sincerely thankful for
the annual Town of Vail support.
GERALD R. FORD AMPHITHEATER — This is a TOV Tier One Event/Venue
Summer Season 2018
Summer 2018 will mark the amphitheater's 31St season. The lobby space now serves a meeting space for
Ford Park. Camp Vail and other user groups utilizes the lobby as a resting place in the park, it is great for
sunny days and rainy days. We are now hosting numerous events in the lobby such as wedding
ceremonies, art classes and chef's in the gardens. Locals and guests of all ages flock to the theater for a
diverse mix of entertainment. From the Hot Summer Nights series to Bravo! Vail Valley Music Festival's
symphonies and hot performers like The Samples, The New York Philharmonic, and Donovan
Frankenreiter, each summer, the Gerald R Ford Amphitheater serves as the cultural and social
centerpiece of the Vail Valley. We are having 2 paid rock concerts this summer in August. In hopes we
can continue to bring in high level musical acts, in 2018.
The Vail Valley Foundation always strives for top -tier performances. The 2017 summer season shall be
no exception with Bravo! Vail Valley Music Festival orchestras, Hot Summer Nights and the Vail Dance
Festival as anchors for the 2018 amphitheater schedule.
GENERAL TOWN OF VAIL BENEFITS
• Amphitheater productions showcase Vail as a premier summer resort
• Provides the major venue for performing artists and special events in Vail
• Programming policy ensures performance variety for Vail audiences
• Convention use for summer conferences, weddings, graduations and more
• Unique venue and programming sets Vail apart from other mountain resorts
• Vail's unique and breathtaking outdoor venue receives national recognition and praise
• Town of Vail bars, restaurants, clothing, jewelry, etc. all benefit from traffic pre and post each
performance keeping people in Town, engaged and having a wonderful time in Vail
SUPPORTER BENEFITS
• Identification as major contributor in the building of the Gerald R. Ford Amphitheater.
• Four (4) reserved seats at all Gerald R. Ford Amphitheater productions.
• One (1) full page advertisement in the Vail Valley Summer Events Magazine.
• One (1) TOV branded (with Logo) flag pole banner placed at venue entrance .
2018 GERALD R. FORD AMPHITHEATER GRANT REQUEST
The Vail Valley Foundation kindly requests the Town of Vail consider a $28,325 cash contribution to help
support a portion of the Hot Summer Nights series and services provided to the community at the
facility. We also ask for a $2,800 in-kind contribution for police presence during Hot Summer Nights
events.
BUDGET IMPACT TO 2018 GERALD R. FORD AMPHITHEATER
October 17, 2017 - Page 164 of
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FOUNDATION
Should the Town of Vail approve our request for $28,325 it shall account for 3% of our operating
expense budget.
2018 GOPRO MOUNTAIN GAMES — This is a TOV Tier 1 Event
The largest, most successful mountain based multi -sports, music and lifestyle celebration arguably in the
world. Mountain Games has continued to grow each year and is looked upon as the top national event
within the Outdoor Industry. The 2017 event saw a significant growth in athlete attendance with more
than 4,000 participants and overall spectator attendance is estimated at over 70,000 over the 4 days.
Per the new Town of Vail (Town Council) grant application request guidelines, we are including in this
grant request just the in-kind support we are requesting from the Town of Vail. Our normal CSE request
for funds process will continue as per normal for any cash contribution request.
The Vail Valley Foundation respectfully asks the Town of Vail to consider an in-kind contribution of
$55,000 for the 2018 Event to be used for:
• Extra duty police coverage and longer hours specifically tied to three (3) nights of music at the
GRFA during 2018 Mountain Games (11 p.m. curfew at GRFA vs 10pm at Checkpoint Charlie)
and continued expansion into Lionshead Village. A total of 4 officers are requested for day time
operations throughout all venues each day with an additional 2 officers on Saturday during the
busiest day of the event. In addition, 4 night time officers at GRFA for the evening concerts until
11pm. This request is specifically tied to suggestions made by Commander Craig Bettis during
the 2017 event debrief meeting with ERC. Tied to this request are the same 4 additional CO's in
place during the Time Trial bike race on Sunday.
• Fire support
• Electrical support to turn on garden and lamppost power for vendors in Vail and Lionshead
• Public works event assistance to include but not limited to:
o trash clean up
o water meter usage
o sand bag distribution to and from event
• Jersey barriers for World Cup climbing wall ballast
• Transportation — added bus stops along the Frontage Road to shuttle event guests from their
cars to and from the event
• Event bus/shuttle support and event fees
The VVF is asking for an increase in in-kind support in 2018 over what the TOV provided in 2017 since
the Mountain Games project continues to materially grow in size, scope and resource needs each year.
With the expanding footprint of the Event, we ask that the TOV review the final in-kind donation from
2017 and recommend an appropriate amount to cover 2017, if different from the $55,000 we are
suggesting. The VVF agrees to remain true to our commitment to TOV, which was, when VVF purchased
the event, to not increase the cash contribution requested of TOV (CSE). VVF has been true to this
October 17, 2017 - Page 165 of
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IYAVALLEY
FOUNDATION
promise and in fact has, each year since acquiring the Mountain Games project, decreased the VVF cash
request.
PLEASE NOTE: The Town of Vail is considered a key stakeholder in the Mountain Games event and, tied
to the cash request Vail valley Foundation makes to the CSE, the Town of Vail receives detailed
marketing, attendance and overall economic ROI information across all aspects of the event along with
specific branding and hospitality rights and benefits to be received by the Town of Vail in exchange for
its support.
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Vail Valley Athlete Commission
2. Contact person: Mike Imhof
3. Mailing address: PO Box 6550 Avon, CO 81620-9801
4. Telephone: (970) 777-2015
5. Email: mimhof@vvf.org
6. Members and Titles of your governing board:
Mike Imhof -Vail Valley Foundation
Patty McKenny -Town of Vail
Mike Kloser - Vail Community member
7. Amount of contribution requested: $10,000
8. Organization fiscal year-end: Calendar Year January 1 -December 31
9. Are your books audited? YES
10. How will the contribution be used?
The Athlete Commission provides financial support to the young individual athletes of our valley so that
they might go out into the international world of competition and chase their dreams. Each year we
fund both fledgling international athletes as well as those who have reached the highest ranks. The
recipients come from every sport and every part of our valley.
The number of applicants has been steadily growing every year. However, the amount of available funds
has not increased at the same rate. It is our intent to increase the amount of funding from each partner
to meet the needs of deserving athletes.
October 17, 2017 - Page 166 of
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FOUNDATION
11. How does your request support item 1C of the contribution policy?
Funding from the Athlete Commission benefits the entire community of Vail by providing an opportunity
for local athletes to represent this community in an international arena thereby gaining exposure and
awareness of our premier mountain resort. The commission hopes to honor those athletes that in turn
honor their community. Whenever possible, representation of a community logo is expected and greatly
appreciated. As winner of the women's World Cup Alpine overall Lindsey Vonn generated tremendous
international awareness of Vail. Along with Toby Dawson and Sarah Schleper, Lindsey Vonn received
financial support for many years from the Athlete Commission. The future health of our community will
be enhanced by providing opportunities for advancement of deserving athletes wishing to pursue their
athletic dreams.
12. Who currently funds your organization (other governments, private donations, user fees, etc.)?
Historically, the commission has consists of two funding partners: Town of Vail and the Vail Valley
Foundation.
13. Organization's mission statement:
Local Pepi Gramshammer originally conceived the idea for the Athlete Commission as a
method for the community to provide financial support for the Valley's deserving athletes. The
program supports those athletes participating in international competitions.
October 17, 2017 - Page 167 of
VAI L
NI VALLEY
FOUNDATION
2015-2016 Vail Valley Foundation Financial Overview
Vail Valley Foundation
Consolidated Statements of Financial Position
September 30, 2016 and 2015
Assets
Cash and cash equivalents
Accounts receivable, net
Promises to give net
Prepaid expenses and other assets
Operating investments
Property and egaipment net
Goodwill and intangible assets, net
Endowment investments
Total assets
Liabilities and Net Asset
Accounts payable
Accrued expenses and other liabilities
Deferred revenue
Defeired membership benefits
GRFA loan pa}able
Lines of credit
Bonds payable, net of debt issuance costs
Interest rate swap
Total liabilities
Net Assets
Unrestricted
Undesignated
Invited in property and equipment net ofrelated dent
Tempaiaray re icted
Permanently restricted
Total net asset
Total liabilities and net assets
2016
$ 2,865,420
151,041
4,399,719
155,621
6,697,367
23,574,788
510,398
3.647167
2015
(restated)
$ 3.062,338
467,165
3.175,311
128,010
6.402,295
24,447,603
518,398
3.363.539
$ 42,001,521 S 41.56-4,659
$ 91,936
1,389,163
271,673
216,862
1,018,744
4.961,510
1.636.888
9.586.7 76
969.188
9.414.925
10.394,113
18,737535
3,283,297
32,414,745
$ 401,123
1.685,587
1.102,272
496,959
1,122,198
5,075,785
1.412,5I8
11296,442
763,109
9.970,372
10.733,481
16.251,439
3.283,297
30.268,217
$ 42,041,521 S 41.564,659
October 17, 2017 - Page 168 of
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NI VALLEY
FOUNDATION
VVF Budget:
VAIL VALLEY FOUNDATION
For Period October 1, 2016 Thru September 30, 2017
REVENUE
Fundraising
Arts
Athletics
Education
G&A
TOTAL REVENUE
EXPENSE
Fundraising
Arts
Athletics
Education
G&A
TOTAL EXPENSE
CAPITAL EXPENDITURES
BOND PRINCIPAL PAYMENT
NET CONTRIBUTION
Budget
$4,649,000
$7,211,916
$5,557,525
$3,700,450
$584,500
Current Forecast
$4,635,290
$7,553,734
$3,59,377
$3,86,202
$567,422
$21,709,391
$ 20,102,025
($1,668,778)
($7,104,204)
($5,507,153)
($3,651,330)
($3,267,968)
($1,718,57)
($7,667,216)
($3,567,839)
($3,641,274)
($2,762,888)
($21,199,432)
019,357,792)
($159,500)
($150,000)
($285,483)
{$150,000}
$ 200,459
$308,750
October 17, 2017 - Page 169 of
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May 23, 2017
Kelli McDonald, Economic Development Manager
Office of Economic Development, Town of Vail
75 South Frontage Rd.
Vail, CO 81657
Dear Kelli:
On behalf of the EGE Air Alliance Board of Directors, I want to thank you and the Town of Vail. The
Town of Vail has been great supporter of the Alliance in many ways, and we truly appreciate our ongoing
partnership.
In 2017, the EGE Air Alliance continued to support the United summer Houston flight, and also added
new winter service from Washington, DC and Phoenix. The Alliance continues to research and gauge
opportunities related to potential long-term funding for its efforts. Vail's 2017 contribution of $75,000 as
well as marketing support through the Vail Local Marketing District helped the Alliance with our critical
strategic goals.
Heading into 2018, the Alliance hopes to raise in excess of $550,000 from its growing coalition of private
and public sector supporters. As part of this effort, the EGE Air Alliance respectfully requests $75,000
from Vail for flight service programs in 2018. As in prior years, the Alliance's funds will be used to
attract new flight service, to provide continued support for developing markets, and to establish long-term
funding.
EGE Economic Impacts:
City Frequency
Total
Seats
Est Load
fetter 96
Estimated
Passengers
Total
Operations
Total Cost
Cost/Pax
EGE Economic
Impact'
Houston summer 2x/week
2,242
65%
1,458
Toronto lx/week peak 960 65% 624
season
19
8
5175,009
$35,000
$120
$56
$1,667,762
$985,396
Wash DC 1 Sat 1,770 71% 1,246 15 $452,000 $435 51,967,634
Phoenix 3x/week 3,920 70% 2,773 56 SO 54,379,011
Oakland 2x/week 4,680 60% 2,808 30 5200,000 $72 $4,434,282
Charlotte 2x/week 3,840 65% 2,496 30 5300,000 5120 53,941,584
Seattle 2x/week 3,690 65% 2,340 30 5380,009 5162 53,695,235
Dallas fall daily 5,376 60% 3,226 42 $115,000 536 53,690,125
Chicago summer 2x/week 2,242 65% 1,458 19 5400,009 5275 51,667,763
Miami incremental 2x/week 4,224 65% 2,746 24 5200,000 $73 $4,336,374
*Based on economic impact study data from winter 14-15 and summer 2015 at Eagle County Regional
Airport
*Flights in blue currently utilize a minimum revenue guarantee (MRG) through the EGE Air Alliance;
flights in black are potential new flight opportunities for the Alliance.
October 17, 2017 - Page 170 of
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Funding will support the Washington, Phoenix, Toronto, Dallas, and Houston markets, which are
estimated to bring in 9,327 new passengers through the Eagle County Regional Airport. Based on the
RRC Associates intercept study, EGE winter users spend an average of $2,134 per guest and summer
guests spend an average of $1,257, resulting in an estimated economic impact to Eagle County's economy
as a direct result of the MRG markets $12,689,928.
Our public partner funding requests for 2017 are:
• Eagle County: $150,000
• Town of Vail $75,000
• Beaver Creek Resort Company: $75,000
• Town of Gypsum: $75,000
• Town of Avon: $20,000
• Town of Eagle: $5,000
We expect similar funding levels in 2018 from these public partners.
Long -Term Funding:
Alliance partners have expressed the need for a long-term funding source for new flight opportunities to
and from the Eagle County Regional Airport. Our competitors in other resort markets are already a step
ahead of us in implementing various long-term funding streams.
The EGE Air Alliance has made this strategic objective a priority, hosting numerous public meetings,
stakeholder presentations, and phone surveys. While our public education campaign did have an impact
on awareness and support of public funding for minimum revenue guarantees, support is not at a level to
justify a ballot initiative at this time. We continue to pursue public education efforts on the economic
impacts of the Eagle County Regional Airport and to pursue the possibility of creating a special district or
other dedicated funding source by working closely with Eagle County and the EGE Board of Directors.
The Alliance thanks Town of Vail for its vital participation, and we hope that we can again count on you
for continued support of our efforts in 2018.
We welcome your comments and questions, as well as the opportunity to meet with the Town Council to
review EGE Air Alliance's efforts and results to date in greater detail. Additional details can be found at
EGEAirAlliance.com. Thank you for your consideration and your continued support.
Mike Brumbaugh, Board President
EGE Air Alliance
October 17, 2017 - Page 171 of
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Budget:
EAI LE AR ALLIA NCE
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October 17, 2017 - Page 172 of
F LY VA
1. Name of organization: EGE Air Alliance
2. Contact person: Chris Romer
3. Mailing address: c/o Marchetti & Weaver 28 Second Street 1 Suite 213 1 Edwards, CO 81632
4. Telephone: 970.477.4016
5. E-mail address: cromer@visitvailvalley.com
6. Members and Titles of your governing board:
Mike Brumbaugh, owner, Venture Sports
Mike Brown, regional president, Alpine Bank
Jen Brown, managing director, Beaver Creek Resort Company
Gabe Shalley, airline marketing manager, Vail Resorts
Peter Dann, executive vice president, East West Destination Hospitality
Amy Phillips, town councilor, Town of Avon
John Shipp, owner, Roadhouse Hospitality Group
Jean Alexander, senior sales manager, Sebastian Vail
Greg Moffet, town councilor, Town of Vail
Jeff Shroll, town manager, Town of Gypsum
Kathy Chandler -Henry, commissioner, Eagle County
7. Amount of contribution requested: $75,000 cash / $75,000 marketing support
8. Organization fiscal year-end: December 31
9. Are your books audited? No
10. !ory of funding is your organization applying for? (see definitions on page 1):
Services
11. How will the contribution be used? Minimum revenue guarantee program for air service
12. How does your request support item 1C of the contribution policy?
13. Who currently funds your organization (other governments, private donations, user fees, etc.)?
Avon, Beaver Creek, Gypsum, Eagle, Vail Resorts, and approximately 65 other businesses
14. Organization's mission statement: To build and maintain a robust flight program at the Eagle
County Regional Airport
October 17, 2017 - Page 173 of
BURTON
U•S•OPEN
SNOWBOARDING CHAMPIONSHIPS
March 5 — March 10, 2018
Application for Town of Vail 2018 Funding
Applied 6/30/17 by:
BURTON
highline
1
October 17, 2017 - Page 174 of
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide
an electronic version only (single file please), sent to csmith@vailgov.com. Any application
received after that date will not be considered.
For questions on the financial statements, please contact Carlie Smith at 479-2119.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization:
2018 Burton US Open Snowboarding Championships
2. Contact person:
Marc Murphy (Burton) and James Deighan (Highline)
3. Mailing address:
Burton Corporation, 80 Industrial Parkway, Burlington, VT 05401
Highline, 12 Vail Rd, Suite 500, Vail, CO 81657
4. Telephone:
Burton Corporation, 802.651.0493
Highline, 970.331.5312
5. E-mail address:
marcmburton.com
ideighan@gohighline.com
6. Members and Titles of your governing board:
Marc Murphy, Director — Partnerships, Burton Snowboards
Ian Warda, Senior Director — Partnerships and Events, Burton Snowboards
Whitney Heingartner, Manager — Partnerships, Burton Snowboards
James Deighan, Partner, Highline Sports & Entertainment, Inc.
Peggy Wolfe, Director of Event, Highline Sports & Entertainment, Inc.
7. Amount of contribution requested:
$490,000 + Value in kind as outlined below (and as per the full 2018 USO
Operations/Storage Overview attached as Exhibit A and Exhibit B):
Soccer Lot: February 22 — March 16, 2018 - full use of entire lot
RV Lot: February 22 — March 16, 2018 - Full use of entire lot for oversized vehicle staging and
storage with light operational use. Lot to be managed full time with dedicated Boneyard manager to interface with
all vendors, TOV officials and employees, and guests.
8. Organization fiscal year-end:
Burton - January 31
Highline — December 31
9. Are your books audited?
Burton books are reviewed by Price Waterhouse Coopers
Highline books are reviewed by Keil & Associates, CPA
10. What category of funding is your organization applying for? (see definitions on
2
October 17, 2017 - Page 175 of
page 1):
Signature Event
11. How will the contribution be used?
The TOV contributions will be used to provide guests of the event and the Town of Vail a high impact /
safe winter sport experience to ensure repeat, long-term visits:
• Grow youth outreach programs considering previous years successful activations (i.e. reporter
program)
• Increase communication and marketing efforts pre -event with local businesses
• Grow marketing for out of state and foreign visitors
• Continue growth of junior jam programming
• Grow Broomball participation and community attendance
• Maximize entertainment efforts at Solaris
• Continue to develop logistical solutions for guests at concert venue
• Identify and implement reasonable solutions for families visiting Golden Peak competition venue
• Attract celebrity clientele
• Data collection
• Grow sponsorship & B2B opportunities for Burton and TOV
• Expand environmental and sustainability efforts
• Showcase Vail as a premier destination across all media outlets available to Burton
11. How does your request support item 10 of the contribution policy?
The USO provides a premier event each winter which has proved to deliver a considerable increase in
economic impact to local businesses and the Town of Vail which has been shown each year in our final
recap. In addition to economic impact, the USO delivers a memorable experience for a key demographic
which will ensure their return, year after year. From tax revenue to increases in ADR, since the USO has
arrived in Vail in 2013, this Partnership has delivered measureable and positive impacts on the
community, experience and economy.
The 2018 USO will continue to deliver:
• Global awareness
• Entertainment and lifestyle attractions for millennials & families
• Repeat visitors from past events, longer term stays
• Encouraged participation of local community, businesses and youth
• Safe environment for all guests
12. Who currently funds your organization (other governments, private donations, user fees,
etc.)?
Burton is a privately held company.
Highline is a privately held company.
The US Open Snowboarding Championships is funded by Burton Snowboards and
corporate Partners
13. Organization's mission statement:
Set the standard for best in class international winter events through superior on -hill venues and high
levels of competition, as well as outstanding off -hill entertainment and unique activations while
showcasing the partnership between three premium brands in Burton, Town of Vail, and Vail Mountain.
3
October 17, 2017 - Page 176 of
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
*Highline Sports & Entertainment, Inc. — Available upon request
** Burton Corporation, as a privately held company, It is the company policy not to disclose financial
information.
4
October 17, 2017 - Page 177 of
APPLICATION FOR TOWN OF VAIL FUNDING
Profit & Loss Statement — Current Fiscal Year Budget
2018 US Open Budget
Marketing $4,869,000
Marketing Campaign / Media Buy $69,000
Global broadcast production / distribution $892,000
Staffing $756,000
Course / Venue build $433,000
Event infrastructure $580,000
In -town activations $450,000
Security / Police / Medical $119,000
Branding $221,000
Food & Beverage $158,000
Lodging $770,000
Travel $47,000
Shipping / Storage $32,000
Prize Money $342,000
5
October 17, 2017 - Page 178 of
ATTACHMENT A
2018 USO OPERATIONS / STORAGE OVERVIEW
In order to produce a world-class event with the scope and scale of the US Open Snowboarding Championships,
we require adequate operations compound space and storage facilities throughout the duration of the event,
including load -in, build, event days, tear -down, and load -out. The plan below outlines these requirements which
accurately represents the operations footprint of the event, and accounts for the possible impact on TOV
stakeholders and guests by implementing processes and safety measures that contribute towards maintaining the
high level guest experience standard that has been set in Vail.
2018 Plan Outline:
Soccer Lot: February 22 — March 16, 2018 - full use of entire lot
* Lot to be staffed full time with dedicated Boneyard manager to interface with all vendors, TOV officials and
employees, and guests. Lot to be clearly labeled with signage at entrance notifying parking permit holders of the lot
closure for the specified dates.
Primary GP Operations Compound: Working area for Inventory, sort, load/prep load of all operational
infrastructure from all vendors.
• Long term storage
• (6) 20'x8' storage containers
• Heavy equipment:
o (1) 8k variable reach forklift
o (1) 6k rough terrain straightmast forklift
o (3) skid steers with fork attachments
Work Vehicles
• (3) 26' box trucks, (10) pickups/vans
(2) UTVs
• ALL empty scaff/truss containers
• (1) 20' mobile office with generator
• (2) portable toilets
• Vendor/Burton work vehicle parking
RV Lot: February 22 — March 16, 2018 - Full use of entire lot for oversized vehicle staging and storage with light
operational use.
Lot to be managed full time with dedicated Boneyard manager to interface with all vendors, TOV officials and
employees, and guests.
Mtn. Plaza: February 22 — March 16, 2018 - 7 bays total, 2018 configuration TBD per Jeff Babb — see below for
ideal configuration)
Long Term Storage Facility — climate controlled, staffed, and secure
GP Sponsor Village & Solaris Boneyard/Storage
o Lower SV delivery and overflow storage in the lockable bays (9 & 10)
§ Shipping storage from USO Sponsors:
o Sort, inventory and load zone in bays 11-13
§ Work zone, where we have space to inventory and load everything stored in the lockable
cages/bays 2 & 3 without blocking traffic.
o Solaris boneyard (and/or sponsor storage zone in bays 2 & 3
o Solaris heavy equipment storage
■ (1) 8K variable reach forklift
■ (1) 6k rough terrain straight mast
Race City/TV Compound: February 23 — March 16, 2018
Burton/Vail/TV/Webcast/MSI Operations Compound
• Branding/MSI OPS: (1) 20x8 storage container
o Snow fence: x 15,000'
o SPM Poles: x 900
o Banners: x 200
6
October 17, 2017 - Page 179 of
o Banner Frames: x 200
TV Compound: March 3 — 13, 2018
o "A" Unit TV Truck (53' semi)
o "B" Unit TV Truck (53' semi)
o "C" Unit TV Truck (53' semi)
o Satellite uplink truck (35' truck)
Bottom of Slopestyle
Temporary Storage
Friday, 2/23/18 — 3/4/18
Scaff/truss staging for all on hill structures
(2) light towers
Vehicles until 3/5
Manor Vail Cages 2 x 12'x18'
Long Term Storage
• 2/23/18 — 3/16/18
Sponsor Village product (sampling and promotional pieces for the partners)
7
October 17, 2017 - Page 180 of
ATTACHMENT B
2018 REQUESTED TOWN SERVICES
BUS RE-ROUTES: MSI will communicate reroute needs based on real time logistics onsite. However, below
details possible reroute windows
Golden Peak (2018)
2/23-2/28 from 4-7:45am and 5-10pm: Rails, structures, power, screen deliveries
3/3 from 5pm through 7:45am: TV truck load in
Solaris (2018)
Re-route at VAIL ROAD to EAST MEADOW DR/SOLARIS stop for events, concerts and concert set up:
Monday,March 5, 2018
Tuesday, March 6, 2018
Wednesday, March 7, 2018
Thursday, March 8, 2018
Friday, March 9, 2018
Saturday, March 10, 2018
Sunday, March 11, 2018
6:OOam-8:OOpm
8:00am-5:00pm
5:30pm-11:OOpm
5:30pm-11:OOpm
4:OOpm-11:30pm
4:OOpm-12:OOam
8:OOam-10:OOpm
BARRICADES (2018)
Delivery: WEDNESDAY, March 7, 2018
Location: Solaris — East Meadow Drive
Time: 10am
Needs: 180 panels, Need an additional 2,000' if available
Pick Up: SUNDAY, March 11, 2018
ELECTRIC (2018)
It is requested to use the following Town of Vail electric during the US Open:
CHECK POINT CHARLIE/GORE CREEK DRIVE
Dates: FRIDAY -SATURDAY, March 9-10, 2018
Needs: POWER PANEL adjacent to Check Point Charlie
Concert Sound/Audio
Lights
POWER FROM light poles
Lights for tents along Gore Creek Drive (to Fountain)
INTERNATIONAL BRIDGE
Dates: FRIDAY -SATURDAY, March 9-10, 2018
Needs: POWER PANEL south of International Bridge
Beer draft trailers
Lights for tents along Willow Bridge Road
POWER OUTLETS near Pedestrian Bridge
Lights for tents along Willow Bridge Road
POWER FROM light poles
Lights for tents along Willow Bridge Road
K-RAIL/Concrete: 2018 final needs TBD based on 2018 structures.
Golden Peak: 6, 2'x3' (2k lbs) blocks
o Delivery: February 23, to Race City ramp, before 7:30am or after 5:00pm
Solaris: 12, k -rail
o Delivery:March 4, for build start on March 5
o Pick Up: March 13
VARIABLE MESSAGE BOARDS -SIGNAGE: None requested in 2018
8
October 17, 2017 - Page 181 of
2018 APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an
electronic version only (single file please), sent to csmith@vailgov.com. Any application received after
that date will not be considered.
For questions on the financial statements, please contact Carlie Smith at 479-2119.
LLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Narne of organization: Betty Ford Alpine Gardens
2, Contact person: Nicola Ripley
3. Mailing address: 183 Gore Creek Drive, Ste. 7, Vail, CO 81657
4. Telephone: 970-476-0103
5. E-mail address: Nicola@bettyfordalpinegardens.org
6. Members and Titles of your governing board:
Susan Frampton - President
Margaret Rogers- Vice President
Bob Fritch -Treasurer Sheika Gramshammer
Gwen Scalpello - Secretary Dick Liebhaber
Susan Ford Bales Jen Mason
Kathy Borgen Liz Paxson
Doe Browning Carey Firestone Romer
Holly Elliott
Jeanne Fritch
7. Amount of contribution requested: 571,791 for operations & 519,000 for capital; in-kind
contribution of one blue parking pass for the Gardens' Executive Director; two designated
parking spots in Ford Park.
8. Organization fiscal year-end: September 30, 2017
9. Are your books audited? Yes, every third year. FY 2017 will be audited
10. What category of funding is your organization applying for? Services
11. How will the contribution be used? The contribution is used for the annual operation of the
Gardens. The capital request will be used to fix and repair ADA Access through the
Gardens and irrigation problems critical to the overall health of the Gardens.
1
October 17, 2017 - Page 182 of
Masonry upgrades to ADA Mone pathway
Most of the ADA compliant pathways through the Gardens are now over 20 years old. These
pathways were put in throughout the Gardens to improve access and accommodate physically
challenged guests. These stone pathways are in need of repair; many of the stones are
cracked, broken and, through heat and frost, have heaved and become misaligned over time.
Several of the paths now contain tripping hazards.
The Gardens has received an estimate of $6,000 to replace broken stones and re -align
flagstone. The repairs will eliminate impediments and allow all guests to access Vail's
renowned botanical garden.
Upgrades to ageing irrigation system
Betty Ford Alpine Gardens was originally built in 1987 with one small display plot. The
Gardens has expanded now to seven distinct gardens spread over 4.5 acres in Vail's Ford Park.
Over the last thirty years major upgrades in irrigation technology have happened. Betty Ford
Alpine Gardens has not fully incorporated this irrigation technology into the Gardens resulting
in water distribution problems. Some gardens are getting over watered while others are not
getting enough. The ageing irrigation system has resulted in inefficient water use while the
demand for water in the Gardens has grown.
Several upgrades to the irrigation system are needed. Improvements include new docks for
more detailed control of watering and mobile technology to monitor water usage. With
mobile technology we can adjust the watering needs remotely.
Other upgrades include replacing inefficient nozzles, rotors, and fixing improperly placed
irrigation lines. The estimated cost for three irrigation clocks with rain sensors with mobile
technology, and improved irrigation nozzles and lines is $13,000.
Ultimately irrigation improvements will reduce water usage. These upgrades have been
discussed and highly recommended by the Town of Vail public works staff.
11. How does your request support item 1C of the contribution policy?
Trip Advisor ranks Betty Ford Alpine Gardens #2 of 74 things to do in Vail. The Alpine Gardens
experience is accessible to all regardless of one's ability to pay and now, with the opening of
the Education Center, the Gardens is open year-round.
Over 100,000 visitors come to the Gardens each year. Multi -generational families are able to
deepen their connection to our mountain environment in a safe and controlled setting.
Over 3,000 species of plants are beautifully displayed in five themed outdoor gardens and the
Alpine House. This award winning collection of plants is designed to teach people about our
mountain environment in hopes that they will better understand and preserve our natural
heritage.
In addition to the important living collection and Education Center, we have an active focus on
the conservation and science of the plant world and share our knowledge with botanists
worldwide. We are a Seeds of Success partner with the Bureau of Land Management, have
grown and reintroduced endangered plants to the wild and conduct rare plant monitoring
annually. We partner with scientists to study how climate change is effecting the alpine
environment. In addition, Nicola Ripley, the Executive Director has co-authored The North
American Strategy for Alpine Plant Conservation along with the chief botanist of the Forest
Service.
2
October 17, 2017 - Page 183 of
The new Education Center has enabled us to expand the quality, quantity and type of cultural
and educational opportunities -- elevating the Gardens to a whole new level. Beginning in
2016, the Alpine Gardens hosted thought provoking educational exhibits, artists' workshops,
and musical performances of the highest caliber. A series of intimate Evening in the
Gardens events featuring climatologists, scientists and artists accompanied these premiere
programs.
The Education Center also allows for daily staff interaction with our guests which ultimately
translates into a superior experience. Trip Advisor's raking of the Alpine Gardens is a
testament to our success.
12.Who currently funds your organization (other governments, private donations, user fees, etc.)?
32% Gift Shops
40% Individual donors
16% Town of Vail
10% Earned Income
2°Ia Grants
13. Organization's rnission statement:
Betty Ford Alpine Gardens' mission is to deepen understanding and promote
conservation of alpine plants and fragile mountain environments.
October 17, 2017 - Page 184 of
10:12 AM
01/10/17
Accrual Basis
Betty Ford Alpine Gardens
Statement of Activities
September 2016
Sep 16 Budget $ Over Budget % of Budget Oct '15 - Sep 16 YTD Budget $ Over Budget °A of Budget Annual Budget
Ordinary Income/Expense
Income
301 • Operating Income
354 • Total Operating Cash Income
305 • Annual Memberships 9,615.87 3.000.00 6,615.87 320.53% 68,815.87 70,000 00 -1,184.13 98.31% 70,000.00
305.5 • TOV RETT Funds 0.00 0.00 0.00 0.0% 69,010.00 69,010.00 0.00 100.0% 69,010.00
310. Garden Donation Boxes 1,402.84 2,500.00 -1,097.16 56.11% 13,902.39 16,250.00 -2,347 61 85.55% 16,250.00
312 • Individual Donations- Operating -7,771.25 3,000.00 -10.771 25 -259.04% 127,013.22 97,300.00 29,713.22 130.54% 97,300.00
320 • Operating Grants 667.00 500.00 167.00 133.4% 18,628.00 23,160.00 -4,532.00 80.43% 23,160.00
340 - Private Group Tours 350.00 100.00 250.00 350.0% 1,645.00 1.800.00 -155.00 91.39% 1,800.00
345 • Facility Use
345.1 • Rental income- chairs 0.00 750.00 -750.00 0.0% 750.00 3,050.00 -2,300.00 24.59% 3,050.00
345 • Facility Use - Other 3,955.00 0.00 3,955.00 100.0% 15,301.50 16.500.00 -1,198,50 92.74% 16,500.00
Total 345 • Facility Use 3,955.00 750.00 3,205.00 527.33% 16,051.50 19,550 00 -3,498.50 82.11% 19,550.00
350 • Events & Other Income
350.01 • Plant Sale 0.00 0.00 0.00 0.0% 1,675.49 0.00 1,675.49 100.0°1 0.00
350.06 • Other FR Events/Programs 529.74 0.00 529.74 100.0% 6,156.87 5,300.00 856.87 116.17% 5,300.00
350.11 • Public Tours 290.00 75.00 215.00 386.67% 1,755.10 2,325.00 -569.90 75.49% 2,325.00
350.13 • Chefs in the Garden 385.00 0.00 385.00 100.0% 1,390,00 1,500.00 -110.00 92.67% 1,500.00
350 • Events & Other Income - Other 0.00 0.00 0.00 0 0% 22.05 0.00 22.05 100.0% 0.00
Total 350 • Events & Other Income 1,204.74 75.00 1,129.74 1,606.32% 10.999.51 9,125.00 1,874.51 120.54% 9,125.00
350.09 • Gift Shop & Merch. Sales
350.095 • School House Sales 5,750.03 18,000.00 -12,249.97 31.95% 89,113.68 91,150.00 -2,036.32 97.77% 91,150.00
350.09 • Gift Shop & Merch. Sales - Other 50,095.63 33.800.00 16,295.63 148.21% 602,750.80 593,900.00 8,850.80 101.49% 593,900.09
Total 350.09. Gift Shop & Merch. Sales 55,845.66 51,800.00 4,045.66 107.81% 691,864.48 685,050.00 6,814.48 101.010 685,050.00
352 • Miscellaneous Income
352.1 • Reim bursment Income 1,093.75 0.00 1,093.75 100.0% 1,787.53 500.00 1,287.53 357.51* 500.00
352. Miscellaneous Income - Other 0.00 0.00 0.00 0.0% 3,856.96 700.00 3,156.96 550.99% 700.00
Total 362 • Miscellaneous Income 1,093.75 0.00 1,093.75 100.0% 5.644.49 1,200.00 4,444.49 470.37% 1,200.00
356 • Qtrly Endowment Distribution 0.00 0.00 0.00 0.0% 0.00 20,306.45 -20,306.45 0.0* 20.306.45
Total 354 • Total Operating Cash Income 66,363.61 61.725.00 4,638.61 107.52% 1,023,574.46 1,012,751.45 10,823.01 101.07% 1.012,751.45
357 • In -Kind Materials & Services 8,106.00 8,106.00
Tota! 301 • Operating Income 74,469.61 61,725.00 12,744.61 120.65/0 1,031,68046 1,012.751,45 18,929.01 101.87% 1,012.751.45
Total Income 74,469.61 61,725 00 12,744.61 120.65% 1,031,680.46 1,012,751.45 18,929.01 101 87% 1,012.751.45
Gross Profit 74,469.61 51,725.00 12,744.61 120.65% 1,031,680.46 1,012,751.45 18,929.01 101.87% 1.012,751.45
October 17, 2017 - Page 185 of 253
Page 1 of 2
10:12 AM
01/10/17
Accrual Basis
Expense
Total 401 • Administration
Total 500 • Gardens
Total 550 • Education
Total 600 • Development (Fundraising)
650 - Gift Shop Costs
Total 650.1 • Alpine Treasures
Total 650.2 • School House
Total 650- Gift Shop Costs
Total Expense
Net Ordinary income
Betty Ford Alpine Gardens
Statement of Activities
September 2016
Sep 16 Budget $ Over Budget % of Budget Oct '15 - Sep 16 YTD Budget $ Over Budget % of Budget Annual Budget
-24,168.62 7,984.00 -32,152.62 -302.71% 37,842.27 61,093.43 -23,251.16 61.9414 61,093.43
81,504.15 9,920.00 71,584.15 821.61% 204,183.93 135,074.27 69,109.66 151.16% 135,074.27
180,211.43 11, 704.00 168,507.43 1,539.74% 334,931.31 152,183.70 182, 747.61 220.08% 152,183.70
-6,800.41 7,814.95 -14,615.36 -87.0296 85.053.08 97,279.37 -12,226.29 87.43% 97,279.37
50,671.33 34.975.00
15,696.33 144.88%
482.924.32 475,815.00 7.109.32
101.49% 475,815.00
13,364.48 13,710 00
-345.52 97.48%
82,655.83 79,810.00 2,845.83
103.57°A 79,810.00
64,035.81 48,685.00 15:350.81 131.53% 565.580.15 555.625.00 9,955.15 101.79% 555,625.00
294,782.36 86,107.95 208,674.41 342.34% 1,227,59074 1,001.255.77 226,334.97 122.61% 1.001.255.77
-220.312.75 -24,382.95
-195,929.80 903.55%
-195,910.28 11,495.68 -207,405.96 -1.704.2114
11, 495.68
Endowment Cash Distn
Cash Vs Budget
6.062.11 6,062.11
-214,250.64 -24,382 95 -189,867.69
COGS budget for Alpine Treasures was reduced by $6000 in June
Other Income/Expense
Other Income
Total 360 • Capital Income
Total 361 • Endowment Income Total 3,683.87
100.0% 22, 332.77
878.69% -173,577.51
22.332.77
11,495.68 -185,073.19
100.0% 20,306.45
-1,509.9414 11.495.68
1,500.00
Total Other Income
Other Expense
800 • Capital Expenses
895 • Capital Cash Expenses
Total 804 • Education Center Expenses
Total 895 - Capital Cash Expenses
898 • Capitalized Expenditures
Total 800 - Capital Expenses
901 - Endowment Management Costs
Total Other Expense
Net Other Income
Net Income
5,183.87
2, 317.80
2, 317.80
0.00
2,317.80
446.81
2,764.61
431,015.22
61,658.45
492.673.67
52,040.64
52,040.64
-47.393.43
4,647.21
5,252.42
9,899.63
2.419.26 482.774.04
-217,893.49 -24,382.95 -193,510.54
893.63% 286,863.76
11,495.68 275,368.08
2,495.41% 11,495.68
October 17, 2017 - Page 186 of 253
Page 2 of 2
1022 AM
01/10/17
Accrual Basis
Betty Ford Alpine Gardens
Balance Sheet
As of September 30, 2016
Sep 30. 16
ASSETS
Current Assets
Checking/Savings
101 • Unrestricted Funds
Paypal 0.00
105 Petty Cash
105.5 • Gift Shop Cash 200.00
105 - Petty Cash - Other 0.00
Total 105 • Petty Cash 200.00
106 • Total Checking ( for reconcile).
122.8 • Education Center Funds- Temp Re 35.905.15
107 • Unrestricted Checking 156,734.71
Total 106 • Total Checking ( for reconcile} 192.639.86
Total 101 • Unrestricted Funds 192.839.86
160 • Investment Funds
165 • Restricted Endowment
165.0 • Permanently Rest. Endowment 414,301.00
165.2 - Library Endowment- Perm Rstric 50.412.43
165.5 Board Designated Fund 75.207.60
Total 165 Restricted Endowment 539-921-03
166.1 - Operating Reserve Fund 5,514.54
167.3 • Library Reserve Fund 547.57
Total 160 • Investment Funds 545.983.14
Total Checking/Savings 738,823.00
Accounts Receivable
Pledges Receivable
Temp. Restricted Pledges 60.000.00
Total Pledges Receivable 60.000.00
1200 • Accounts Receivable ❑ 00
Total Accounts Receivable 50.000.00
Other Current Assets
173 • Gift Shop Inventory
173.2 • School House Inventory 14,139.89
173 - Gift Shop inventory - Other 129,110.54
Total 173 • Glft Shop Inventory 143,250.43
Total Other Current Assets 143,250.43
Total Current Assets 942.073.43
Fixed Assets
175 - Long Term Assets 1,315.00
177 - Mountain Perrennial Garden 254,006.37
178 Meditation Garden 145.061.42
179 • Alpine Rock Garden 1,040,384.38
182 • Schoolhouse, Plaza, Childrens 1,071,842.20
185 • Library 2.440.97
186 • Himilayan Garden 3.048-47
190 interpretation/Displays 89,577.13
191 - Education Center 3,541,100.14
192 Village Gift Shop 16.381.72
194 • Website 9.348.00
195 • OfflcelComputer Equipment 55,895.33
196 • Accumulated Depreciation -1.252,755.00
Total Fixed Assets 4,977.637 13
TOTAL ASSETS
5,919,710.56
October 17, 1 r"' Page 187 of
10:22 AM
01110117'
Accrual Basis
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
2000 • Accounts Payable
Total Accounts Payable
Credit Cards
1st Bank Visa
Total Credit Cards
Other Current Liabilities
Gift Certificates
209.1 • Loan From Board Member
210 • Payroll Liabilities
210.2 • Co Unemployment
210.4 - Federal Liabilities
210.5 • CO Liabilities
210.6 • Simple Liabilities
210.8 • Child Care Liability
Total 210 • Payroll Liabilities
2200 • Sales Tax Payable
230A • Accrued Vacation Payable
2308 - Accrued Payroll
Total Other Current Liabititics
Total Current Liabilities
Total Liabilities
Equity
290.1 - Unrestricted Net Assets
290.2 - Temporarily Restricted Net Asse
290.3 - Permanently Restricted Net Asse
Net Income
Total Equity
TOTAL LlAB!LITIES & EQUITY
Betty Ford Alpine Gardens
Balance Sheet
As of September 30, 2016
Sep 30, 16
36.842.54
36.842.54
450.14
450.14
1,473.51
100,900.00
1,576.87
3.969.96
1,158.00
3,045.64
0.00
9,751.47
4.342.32
11.268.37
11,204.63
138,040.30
175.332.98
175,332 98
5.013,736.55
100,426.44
343.350.83
286,863.75
5,744.377.58
5,919,710.56
Pa e2of2
October 17, 2017 - Page 188 of
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide
an electronic version only (single file please), sent to csmith@vailgov.com. Any application
received after that date will not be considered.
For questions on the financial statements, please contact Carlie Smith at 479-2119.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization: Children's Garden of Learning
2. Contact person: Maggie Swonger
3. Mailing address: 129 N. Frontage Road Vail, CO 81657
4. Telephone: 970-476-1420
5. E-mail address: mswonger@childrensgarden-vail.com
6. Members and Titles of your governing board:
• SIERRA ALDRICH, BOARD PRESIDENT, Vail Ski and Snowboard
Academy, former CGL Parent
• REBECCA MCDONNELL, BOARD VICE PRESIDENT AND SECRETARY,
Director of Product Sales & Services for Vail Resorts, current CGL Parent
• JOSH CLOUD, BOARD TREASURER, Director of Finance at Beaver Creek
• JOHN BRENDZA, Education Consultant
• AMY RICCI, Teacher at Red Sandstone Elementary School, current CGL
Parent
• KARA ROBINSON, First grade teacher at Vail Mountain School, current
CGL Parent
• JESSICA SCHMIER, Kindergarten teacher at Vail Mountain School
7. Amount of contribution requested: In -Kind Services continued request and $14,000 for
building maintenance.
8. Organization fiscal year-end: May 31st, 2018
9. Are your books audited? Yes, last audit was 2016
10. What category of funding is your organization applying for? (see definitions on
page 1): In-kind requests and education and enrichment
11. How will the contribution be used?
We are requesting to continue the in-kind services of driveway snow removal by the Town
of Vail. In addition we are requesting $14,000 for building maintenance, $12,816 for
boiler replacement (which was identified on the town's annual building needs
assessment) and $1,184 for sidewalk and roof snow removal. Please note that we are
also open to using Town of Vail preferred vendors, and seeking additional bids.
2
October 17, 2017 - Page 18f
11. How does your request support item 1C of the contribution policy? Children's
Garden of Learning provides exceptional early learning experiences to the children and
for the families of Vail. Currently, 81 % of CGL families work or live in Vail. CGL has
shifted its philosophy to provide high quality child care with a Reggio Emilia Approach to
working families, all while embracing our natural environment of Vail, Colorado. Our
students will grow up to be the future workforce of this community, we are providing
access to affordable child care to keep families in the community, and we are learning
and teaching generations to take care of our environment. Currently we have children
attending CGL whose parents attended preschool on this site enjoying the same nature
trails they grew up exploring. For many, Children's Garden of Learning is part of
growing up in Vail.
Through the Town of Vail's support with our boiler replacement and snow removal it
allows CGL to give the students a safe environment that allows for safe exploration and
continued learning. The request puts value into a Town of Vail owned property, so the
investment stays with the Vail community. Supporting CGL with building maintenance
allows the program to focus any additional funds on the financial aid program,
enrichment activities for children, teacher professional development and salaries, and
ensuring that we continue to provide the highest quality early learning education to the
children of our community.
12. Who currently funds your organization (other governments, private donations, user
fees, etc.)? Children's Garden of Learning is a Non-profit (501c3) Organization. We
receive 93% of our revenue from tuition costs, camps, and after school programs. The
remaining 7% is fundraised through our two annual fundraisers the CGL Art Show and
Vail Derby Party. In the current fiscal year CGL is receiving support from Temple Hoyne
Buell and Vail Valley Cares for our newly developed Financial Aid program (these funds
are included in tuition costs) totaling $16,500. Our new Financial Aid program is
expected to exceed $25,000 in support of low income families having access to high
quality early learning experiences. In addition, last fiscal year we received grants from
Eagle County Government for classroom supplies, support from Epic Promise with
fundraiser support, and continued partnership and support from the Town of Vail for our
driveway snow removal.
13. Organization's mission statement: Inspired by the Reggio Emilia philosophy, Children's
Garden of Learning partners with children, families, and the Vail Valley community to
provide an inquiry -based education for young learners. Teachers and children co -
construct their learning experience through observation, intentional planning, creative
environments, and active exploration of materials. Our goal is for each student to
emerge as socially capable, creative citizens who love learning.
3
October 17, 2017 - Page 19(
Children's Garden of Learning, Inc.
BALANCE SHEET
As of June 30, 2017
TOTAL
ASSETS
Current Assets
Bank Accounts
Checking - Fundraising Events 25,781.69
Checking - Operating 31,328.12
Checking - Tuition Assistance 12,880.00
Petty Cash 163.22
Savings - Money Market 32,564.30
Total Bank Accounts $102,717.33
Accounts Receivable
Accounts Receivable -9,239.04
Total Accounts Receivable $ -9,239.04
Other Current Assets $8,085.50
Total Current Assets $101,563.79
Fixed Assets
Accumulated Depreciation -34,938.00
Fixed Assets 50,988.61
Leasehold Improvements -50,791.89
Total Fixed Assets $ -34,741.28
TOTAL ASSETS $66,822.51
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Accounts Payable $ -754.44
Other Current Liabilities $16,978.58
Total Current Liabilities $16,224.14
Long -Term Liabilities $6,166.48
Total Liabilities $22,390.62
Equity $44,431.89
TOTAL LIABILITIES AND EQUITY $66,822.51
Accrual Basis Friday, June 30, 2017 01:31 PM GMT -7 1/1
October 17, 2017 - Page 19'
Children's Garden of Learning, Inc.
PROFIT AND LOSS
June 2017
TOTAL
INCOME
Contributions/Gifts/Grants -1,922.57
Fundraising Income 1,642.81
Program Service Revenue 33,701.28
Total Income $33,421.52
GROSS PROFIT $33,421.52
EXPENSES $34,198.91
NET OPERATING INCOME $ -777.39
NET INCOME $ -777.39
Accrual Basis Friday, June 30, 2017 01:15 PM GMT -7 1/1
October 17, 2017 - Page 19;
Proposal
Sundance Plumbing & Heating
PO Box 3684
Avon, CO 81620
748-8977 office
sph@vail.net
6/27/17
Childrens Garden of Learning
129 North Frontage Road
Vail, CO
Re: Boiler Replacement
Sundance Plumbing and Heating is pleased to provide the following proposal.
We will provide all labor and material necessary to complete the following work:
1) Remove and recycle existing boiler.
2) Furnish and install a Lochinvar KBN199 boiler.
199,000 Btu's
12 year Limited Heat Exchanger Warranty
1 year Parts Warranty
96% Efficiency
3) Install new boiler piping connected to existing piping.
4) Install new expansion tank.
5) Install new PVC combustion and exhaust air piping to outside.
6) Install new boiler condensate drain line with Axiom neutralizer.
7) Flush heating system and fill with a 30% solution of glycol.
Price: $12,816.00
Sundance Plumbing & Heating
Ken Netzeband
Owner
October 17, 2017 - Page 19
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide
an electronic version only (single file please), sent to csmith@vailgov.com. Any application
received after that date will not be considered.
For questions on the financial statements, please contact Carlie Smith at 479-2119.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization:
E•f (ec) (Education Foundation of Eagle County)
2. Contact person:
Jenifer Hammond, Administrative and Events Director or
Amy Lewis, Executive Director
3. Mailing address:
E•f (ec)
PO Box 8012
Avon, CO 81620
4. Telephone:
970-471-4413
5. E-mail address:
JeniferH@efec.org
AmyL@efec.org
6. Members and Titles of your governing board:
Governing Board:
Wendy Rimel, Board President
Charles Overy, Board Vice President
Felicia Battle, Treasurer
Mary Blair, Secretary
Trustees:
Jan Abbott
Felicia Battle
Mary Ellen Blair
Kimberly Brewster
Jill Buecking
Susie Davis
Amy Drummet
Tonya Farmer
Louise Funk
Molly Gallagher
Jessica Gentilini
Jason Glass
William Harris
Lindsay Hawkins
Denise Jacobs
Shelly Jarnot
Carolyn Knox Keep
Tessa & Steven Kirchner
Pavan & Karl Krueger
Sara Manwiller
Dana Maurer
Libby Navarro
Julie Norberg
1
Julie & Charles Overy
Kelly Pope
Amber Prince
Wendy Rimel
Chris Romer
Diana & Matt Scherr
Brooke Skjonsby
MaryAnn Stavney
Trista Sutter
Heidi Trueblood
Traci Wodlinger
October 17, 2017 - Page 194 of
7. Amount of contribution requested:
$3,500 in-kind donation for the use of the Dobson Ice Arena on February 10, 2018
$2,500 cash event sponsorship
8. Organization fiscal year-end:
June 30
9. Are your books audited?
Yes, every three years.
'10. What category of fundil�
(see definitions on page 1):
In -Kind and Cash (Event Sponsorship)
11. How will the contribution be used?
The In -Kind donation of the Dobson Ice Arena would be used on 2/10/18 for E.f (ec)'s only fundraiser,
Project Funway. The cash event sponsorship would futher support the fundraiser. Money donated to
Project Funway provides funding for programs, technology and equipment in schools' classrooms.
12. How does your request support item 1C of the contribution policy?
E. f (ec) directly impacts the Town of Vail community through teacher retention and professional
development, fulfilling classroom grants that provide funding for programs, technology and equipment in
school's classrooms, as well as supporting the 3A/3B campaign which dedicated more than $12 million to
upgrades to Red Sandstone Elementary. Since 2012 E. f (ec) has supported Red Sandstone by funding a
technology teacher, art teacher and librarian, granting a teacher's request of twelve guitars to complete the
classroom set, and presenting a Distinguished Teacher Award, an academic scholarship to obtain an
advanced degree or certification to William Harris, Master Teacher.
E. f (ec)'s reach in Eagle Valley is broad, sponsors of our events are able to reach the employees of the
Eagle County School District, students, parents and family members.
An in-kind donation & sponsorship of Project Funway from the Town of Vail supports a strong, year-
round community by providing much needed funding and supplies to Red Sandstone elementary school
with year-round families. Many of these families work within our mountain community to provide an
excellent experience for visitors. This allows us to continue our mission to raise funds and support the full-
time employees of the school, enhance learning programs, technology and equipment for the students,
implement teacher retention programs, and professional development grants to teachers. All of this helps
the Town of Vail retain full-time residents and provides employment.
13. Who currently funds your organization (other governments, private donations, user fees,
etc.)?
E. f (ec) receives funds annually from Vail Resorts Epic Promise, Vail Valley Medical Center, Kaiser
Permanente, Vail Valley Cares, Colorado Gives, Alpine Bank, US Bank, Wells Fargo and a long list of
corporate, personal and anonymous donors. In addition E.f (ec)applies on behalf of our public schools for
grant money for specific programs or needs.
2
October 17, 2017 - Page 195 of
14. Organization's mission statement:
The purpose of the Education Foundation of Eagle County is to support the creation and delivery of an
excellent learning experience for students within the Eagle County public school system. The Education
Foundation of Eagle County provides funding for tools, technology and staff within Eagle County
Schools through public grants and private donations. E.f (ec) works to provide sustainable funding
sources through local and statewide legislative advocacy on K-12 education funding policy and mobilizes
community engagement by recognizing excellence in teaching.
The Public Education Foundation, a nonprofit 501(c)3 organization established in 2001, now the
Education Foundation of Eagle County (E. f (ec), has worked in partnership with Eagle County Schools to
fund strategic initiatives and programs for quality education in Eagle County.
3
October 17, 2017 - Page 196 of
Education Foundation of Eagle County
BUDGET OVERVIEW: FY '16 -'17 - FY17 P&L
July 2016 - June 2017
TOTAL
INCOME
Donation Received
10% Grant Fund 400.00
Directed Giving Donations 3,600.00
EFEC Donations - General Fund 28,000.00
Total Donation Received 32,000.00
Event Program Donations
Apple Award - YVF 4,000.00
Bots for Boys 6,100.00
Evening of the Stars 32,300.00
DTA Grants 10,000.00
Total Evening of the Stars 42,300.00
Project Funway 70,000.00
School of Rock Camp 10,000.00
Wild West Day 144,300.00
Total Event Program Donations 276,700.00
Uncategorized Income 0.00
Total Income $308,700.00
GROSS PROFIT $308,700.00
EXPENSES
EFEC Giving
Directed Giving - Current Yr 3,600.00
Program Grant Dispersements 13,000.00
Total EFEC Giving 16,600.00
Event /Program Expense
Apple Award 4,000.00
Bots for Boys 3,000.00
Evening of the Stars 27,300.00
DTA Grants 14,000.00
Total Evening of the Stars 41,300.00
Haunted House 4,900.00
Project Funway 30,000.00
Scholarships 2,000.00
School of Rock 5,000.00
Wild West Day 122,600.00
Total Event /Program Expense 212,800.00
Operating Expenses
Accounting/ Bookkeeping Expense 5,400.00
Advertising 5,000.00
Bank Charge 200.00
Merchant Fees 300.00
Total Bank Charge 500.00
Friday, May 26, 2017 06:18 PM GMT -7 1/2
4
October 17, 2017 - Page 197 of
TOTAL
Director Salary 72,800.00
Payroll Taxes 5,600.00
Total Director Salary 78,400.00
Dues and Subscriptions 500.00
Donor Tools 400.00
Intuit - QB 500.00
Memberships - nonprofits 500.00
Total Dues and Subscriptions 1,900.00
EFEC Board Meetings 1,200.00
Insurance 900.00
Marketing
Advocacy 3,000.00
Website 1,400.00
Total Marketing 4,400.00
Miscellaneous, Bus 600.00
Office 800.00
Office/General Administrative Expenses 3,200.00
Printing and Reproduction 1,200.00
Total Operating Expenses 103,500.00
Payroll Expenses
Taxes 1,200.00
Wages 15,000.00
Total Payroll Expenses 16,200.00
Total Expenses $349,100.00
NET OPERATING INCOME $ -40,400.00
NET INCOME $ -40,400.00
Friday, May 26, 2017 06:18 PM GMT -7
October 17, 2017 - Pag 198 of
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide
an electronic version only (single file please), sent to csmith@vailgov.com. Any application
received after that date will not be considered.
For questions on the financial statements, please contact Carlie Smith at 479-2119.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization: HomeCare & Hospice of the Valley
2. Contact person: Markey Butler, Executive Director
3. Mailing address: 1901 Grand Ave., Suite 206
4. Telephone: 970-930-6008
5. E-mail address: MButler@hchotv.org
6. Members and Titles of your governing board: See appendix A
7. Amount of contribution requested: $10,000
8. Organization fiscal year-end: December 31
9. Are your books audited? Yes.
10 What category of funding is your organization applying for? (see definitions on
page 1): Services
11 How will the contribution be used? General Operating Funds
12 How does your request support item 1C of the contribution policy?
How does this directly benefit the entire community of Vail, fulfill their mission, and will
affect the communities future health?
HomeCare and Hospice of the Valley (HCHOTV) provides direct benefit to the entire
community through high quality, patient -centered, home-based health care and hospice
services to all ages regardless of their ability to pay or insurance status. Our services
provide a continuum of care that no other agency or organization in Vail and the
surrounding area does. Services run the gamut from short-term health care to end -of -life
care with the goal of improving quality of life for the patient and their families.
HCHOTV provides home health care, private duty care, palliative care, hospice, and
bereavement support.
The Town Council's mission statement reads: In order to be the premier international
mountain resort community, we're committed to growing a vibrant, diverse economy and
community, providing our citizens and guests with exceptional services and an abundance
of recreational, cultural and educational opportunities.
October 17, 2017 - Page 199 of
12. Who currently funds your organization (other governments, private donations, user
fees, etc.)?
Sources of Income
35%
Hospice
3.7%
Private Duty
55%
HomeCare
6.3%
Fundraising/Grants/In-Kind
13. Organization's mission statement:
The mission of HomeCare & Hospice of the Valley is to provide compassionate and dignified palliative
and end -of -life care to patients and their families.
October 17, 2017 - Page 200 of
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet + Profit & Loss Statement
Inserted. Note: This is the unaudited version. Our audit is almost complete, but not yet final.
October 17, 2017 - Page 201 of
Hospice of the Valley
Comparative Income Statement
Year ending 12/31/2016
(PR&-4uD/r)
2016
12/31/2016 12/31/2015 $ Change % Change Budget
Income/Expense
Income
4000 • Hospice Patient Revenue 1,843,358 2,049,788 -206,430 -10% 2,156,144
4100 • Private Duty Fees - B 188,068 270,548 -82,480 -30% 298,608
4300 • Medicare Certified HomeCare 2,875,538 3,039,740 -164,202 -5% 3,258,263
4700 • Other Income 31,084 553 30,531 5521% 400
Total Income 4,938,048 5,360,629 -422,581 -8% 5,713,415
Cost of Goods Sold
5000 • Skilled Nursing 1,462,666 1,526,002 -63,336 -4% 1,523,562
5100 • Physical Therapy 807,431 634,155 173,276 27% 710,896
5200 • Occupational Therapy 249,781 260,718 -10,937 -4% 251,207
5300 • Speech Language Pathology 16,412 44,274 -27,862 -63% 57,051
5400 • Medical Social Workers 118,714 92,427 26,287 28% 84,167
5500 • Home Health Aides 600,373 622,517 -22,144 -4% 664,449
5600 • Palliative Care 11,526 1,731 9,795 566% 15,000
5750 • Medical Director 41,850 47,518 -5,668 -12% 44,288
5800 • Administration 976,685 946,574 26,201 3% 1,060,583
6300 • Volunteer Services 31,273 45,217 -13,944 -31% 47,794
6400 • Chaplain 19,005 27,950 -8,945 -32% 41,351
6500 • Bereavement Services 37,922 36,655 1,267 3% 61,604
Total COGS 4,373,638 4,285,738 83,990 2% 4,561,952
Gross Profit 564,410 1,074,891 -506,571 -47% 1,151,463
Expense
5900 • Patient Costs 542,668 570,268 -27,600 -5% 499,111
6100 • Administrative Expenses 469,605 426,586 43,019 10% 531,538
6200 • Facility Costs 167,652 159,727 7,925 5% 176,856
Total Expense 1.179.925 1,156,581 23,344 2% 1,207,505
Net Ordinary Income -615,515 -81,690 -533,825 653% (56,042)
Other Income/Expense
Other Income
4500 • In -Kind Contributions 17,000 17,000 0 0% 19,992
4600 • Fundraising Revenue 334,949 377,952 -43,003 -11% 422,076
4706 • Scholarship Income 0 2,000 -2,000 -100% -
TotalOtherIncome 351,949 396,952 -45,003 -11% 442,068
Other Expense
4550 • Fundraising Expense 16,007 16,789 -782 -5% 152000
4750 • Scholarship Expense 0 2,000 -2,000 -
Total Other Expense 16,007 18,789 -2,782 -15% 152,000
Net Other Income 335,942 378,163 -42,021 -11% 290,068
Net Income -279,573 296,473 -576,046 -194% 234,026
October 17, 2017 - Page 202 of
HomeCare & Hospice of The Valley
Balance Sheet
As of 12/31/2016
(PEAuD? r)
Dec 31, 16 Dec 31, 15
$ Change
ASSETS
Current Assets
Checking/Savings
1000 • Checking Account - Alpine Bank -122,188 72,720 -194,908
1010 • Money Market Acct - Alpine 458,976 697,877 -238,901
1015 • Health Insurance Account 29 1,001 -972
1020 • Bank of CO - Rest Grant Funds 156,248 -2 156,250
1022 • Fidelity Money Market 12,346 10,352 1,994
1025 • Timberline Bank - Endowment VVM 121,360 121,129 231
1030 • Petty Cash Account - Basalt 200 200 0
1040 • PayPal Account 1,699 0 1,699
Total Checking/Savings 628,670 903,277 -274,607
Accounts Receivable
1100 • HomeCare - Medicare Certified
1105 • HomeCare-Unbilled AR 60,685 27,953 32,732
1110 • MCC - Medicare Patient 105,483 125,616 -20,133
1115 • MCC - Private Insurance 90,533 82,271 8,262
1120 • MCC - Medicaid Patients 3,222 4,962 -1,740
Total 1100 • HomeCare - Medicare Certified 259,923 240,802 19,121
1150 • AR - Private Duty -B 64,829 61,029 3,800
1200 • Hospice Accounts Receivable
1210 • Medicare 151,348 152,077 -729
1220 • Medicaid 68,761 22,866 45,895
1230 • Private Insurance 50,992 8,972 42,020
Total 1200 • Hospice Accounts Receivable 271.101 183,915 87,186
Total Accounts Receivable 595,853 485,746 110,107
Other Current Assets
1250 • Allowance for Doubtful Accounts -52,722 -60,228 7,506
1260 • Allowance for Cont Disc -30,000 -35,554 5,554
1400 • Deposits 7,326 7,326 0
1500 • Prepaid Expenses
1510 • Prepaid Worker's Comp Insurance 10,551 12,746 -2,195
1520 • Prepaid Insurance 3,673 -232 3,905
1530 • Prepaid Utilities 0 504 -504
1550 • Other Prepaid Expense 5,296 4,296 1,000
Total 1500 • Prepaid Expenses 19,520 17,314 2,206
Total Other Current Assets -55,876 -71,142 15,266
Total Current Assets 1,168,647 1,317,881 -149,234
Fixed Assets
1800 • Furniture and Equipment 54,374 40,696 13,678
1801 • Software 8,004 8,004 0
1802 • Leasehold Improvements 76,446 76,446 0
1805 • Computer Equipment 123,000 136,530 -13,530
1810 • Accumulated Depreciation -168,688 -146,875 -21,813
October 17, 2017 - Page 203 of
HomeCare & Hospice of The Valley
Balance Sheet
As of 12/31/2016
Total Fixed Assets 93,136 114,801 -21,665
Other Assets
1900 • Organizational Expenses 760 760 0
Total Other Assets 760 760 0
TOTAL ASSETS 1,262,543 1,433,442 -170,899
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
2000 • Accounts Payable 129,501 107,268 22,233
Total Accounts Payable 129,501 107,268 22,233
Credit Cards
2150 • Alpine Bank Credit Card 170 2,115 -1,945
Total Credit Cards 170 2,115 -1,945
Other Current Liabilities
2306 • Health & Dental Insurance Payab -3,253 7,599 -10,852
2307 • 401(k) payable 1,424 13,721 -12,297
2308 • Aflac - Supplemental Insurance -440 24 -464
2350 • Accrued Payables 7,945 7,326 619
2360 • Accrued Salaries 73,624 153,855 -80,231
2365 • Payroll Clearing Account 3,097 4,439 -1,342
2370 • Accrued Payroll Taxes 0 41,601 -41,601
2380 • Accrued PTO 61,340 74,604 -13,264
2400 • Unearned Medicare Revenue -60,695 -168,579 107,884
2410 • Deferred Grant Revenue 135,829 0 135,829
2420 • Deferred Rent Expense 7,251 7,251 0
Total Other Current Liabilities 226,122 141,841 84,281
Total Current Liabilities 355,793 251,224 104,569
Total Liabilities 355.793 251,224 104,569
Equity
3100 • Unrestricted Net Assets 713,873 417,398 296,475
3150 • Board Designated 350,000 350,000 0
3200 • Temp. Restricted Net Assets 0 0 0
3300 • Perm. Restricted Net Assets 118,344 118,344 0
Net Income -275,463 296,475 -571,938
Total Equity 906,754 1,182,217 -275,463
TOTAL LIABILITIES & EQUITY 1,262,547 1,433,441 -170,894
October 17, 2017 - Page 204 of
Appendix A
HomeCare
8Hospice of the Valley
Peace., Cone fvrri, 3'etpport.
Board of Directors 2017
Peter Guy - Chairman
pngbbg email,com
Mobile 970-319-7974
Home 970-876-2113
Home 4954 CR 214
New Castle, CO 81647
Mike Brown — Vice Chairman
m i kebrown(a)alpinebank. com
Mobile 970-390-2759
Work 970-748-5702 (direct)
Work Alpine Bank
PO Box 7330
10 W Beaver Creek Rd
Avon, CO 81620
Laura Kornasiewicz - Secretary
Iskorn@comcast.net
Mobile 970-618-0246
Work? 970-510-5383
Home 248 River's Bend
Carbondale, CO 81623
Colleen Weiss-Hanen - Treasurer
cweiss@eastwestresorts.com
Mobile 970-790-3105
Work East West Resorts
PO Box 9550
Avon, CO 81620
Monica Benderly
monicagbenderly@gmail.com
Mobile 970-390-5620
Horne 970-926-6463
Home 0025 Lake Creek Rd
Edwards, CO 81632
Dr. Jack Eck
eck(a.vvmc.com
Mobile 970-376-8242
Horne 970-926-2540
Mailing PO Box 1067
Vail, CO 81658
October 17, 2017 - Page 205 of
Mary Gould
Horne gouldgoddess@hotmail.com
Mobile 970-379-3202
Horne 0200 Oak Lane
Glenwood Springs, CO 81601
Maria Morrow
maria@okglaw.com
Mobile (970) 379-7238
Direct (970) 920-1741
Home 1098 Cemetery Lane
Aspen, CO 81611
Bill Poss
bposs@billposs.com
Mobile 970-948-1807
Home 970-925-6160
Work 970-925-4755
Home 849 Mountain Laurel Dr
Aspen, CO
Mailing 605 E Main St
Aspen, CO 81611
Robert Purvis
Home Bcspurvis@cs.com
Mobile 970-618-3795
Hoene PO Box 3089
Aspen, CO 81612
Ken Robinson
Horne karmar@sopris.net
Home 970-963-3646
Horne 453 Lion's Ridge Rd
Carbondale, CO 81623
Dwayne Romero
Home dwayneromero65@gmail.com
Mobile 970-618-8880
Home 1340 Mountain View Dr
Aspen, CO 81611
Dr. Doug Rovira
Horne drovira@vvh.org
Home 108 Katydid Lane
Snowmass, CO 81654
Gary Woodworth
gary.woodworth@gallegoscorp.com
Mobile 970-471-0776
Home 970-337-2776
Work 970-926-3737
Mailing PO Box 374
Wolcott, CO 81655
October 17, 2017 - Page 206 of
12. Who currently funds your organization (other governments, private donations, user
fees, etc.)?
Sources of Income
35%
Hospice
3.7%
Private Duty
55%
HomeCare
6.3%
Fundraising/Grants/In-Kind
13. Organization's mission statement:
The mission of HomeCare & Hospice of the Valley is to provide compassionate and
dignified palliative and end -of -life care to patients and their families.
October 17, 2017 - Page 207 of
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide
an electronic version only (single file please), sent to csmith@vailgov.com. Any application
received after that date will not be considered.
For questions on the financial statements, please contact Carlie Smith at 479-2119.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization: Eagle River Youth Coalition (ERYC)
2. Contact person: Mikayla Curtis
3. Mailing address: PO Box 4613, Edwards, CO 81632
4. Telephone: (970) 949-9250
5. E-mail address: mcurtis@eagleyouth.org
6. Members and Titles of your governing board:
James Wilkins, President
Kristi Grems, Vice President
Tom Pohl, Treasurer
Jennifer Coulson, Secretary
7. Amount of contribution requested: $2,500
8. Organization fiscal year-end: December, 31, 2017
9. Are your books audited? Yes, first time for 2016 financials.
10. What category of funding is your organization applying for? (see definitions on
page 1): Council Contributions Funding, Services
11. How will the contribution be used?
The contribution will be used to support youth prevention education, collaboration, parent
education, and early intervention services to benefit the lives of Town of Vail residents.
The Eagle River Youth Coalition works with all schools, youth -service providers, mental
health providers, local businesses, and law enforcement to ensure that youth needs are
met. Since 2009, using local Healthy Kids Colorado Survey data, a priority area
identified to address has been youth substance use. To date, ERYC and partner
agencies have been successful in reducing youth alcohol and marijuana use through
prevention education, policy review, positive marketing campaigns, and environmental
efforts. Past 30 -day 9th -12th grade youth alcohol use has declined from 48% in 2009 to
34% in 2015, as reported through the Healthy Kids Colorado Survey. Similarly, the
number of 9th -12th grade youth who reported ever using marijuana decreased from 41%
in 2009 to 37% in 2015 (Healthy Kids Colorado Survey). ERYC hopes to maintain this
progress by continuing to provide prevention education to as many youth possible in the
community.
ERYC facilitates evidence -based in -school substance use prevention education at Vail
Mountain School, Vail Ski & Snowboard Academy, Battle Mountain High School, Red
October 17, 2017 - Page 208 of
Sandstone Elementary School, and Homestake Peak School. Additionally, ERYC is
initiating an early intervention program for youth identified as using substances in the
2017-2018 school year and is working with Red Canyon High School to complete a pilot
program with a goal of expanding to other schools and agencies in the community.
Recognizing that addressing youth health needs requires more than just educating
youth, ERYC also works with schools to host parent education forums and parenting
classes to give parents the tools to improve family communication and provide support
to their youth. Working with two generations (youth and parent) improves the overall
effort of preventing youth substance use as parents learn how to role model heatlhy
behaviors, address youth concerns with accurate information and connection to
resources, and improve family communication to have difficult conversations. Youth
learn how to resist negative peer pressure, ways to say no, how to identify a trusted
adult to share concerns, and how to avoid the scene all together.
For the 2017-2018 school year, ERYC is increasing collaboration and strategic planning
efforts by facilitating a process to establish an in -school prevention education
continuum with all in -school prevention providers. ERYC surveyed all schools in May
2017 to determine their priority prevention needs in order to understand overall
prevention needs across the community by age level that will inform a continuum of
programs. ERYC and partner agencies are currently reviewing prevention needs,
evidence -based curricula to address those needs and will present this continuum to
schools for the 2017-2018 school year. The goal of the continuum is to address youth
development needs at each age level of elementary, middle, and high school and will
be put in place for future years, reviewed, and evolved to continue to meet the changing
needs of youth. ERYC will maintain a facilitation role to ensure the continuum is
assessed routinely.
Additionally, ERYC is undergoing the process of creating a community -wide youth master
plan in 2017-2018 that will bring cohesion to the many efforts currently underway in our
community around supporting youth and families. This plan will help to identify
opportunities in our community to keep youth a priority and to enhance our community,
the education youth receive, and the support services that exist. ERYC will utilize a
collective impact model to create this plan and hopes to engage all municipalities,
youth -serving agencies, the business community, schools, parents, and youth in
drafting this plan that will then be reviewed on a continuous basis to ensure we are
meeting youth needs. Our hope is that the Town of Vail will be a part of this process
and look for ways to incorporate youth into their overall community master plan.
Funds from the Town of Vail would support these efforts specific to Town of Vail residents.
Funds would be utilized for staff time, curriculum facilitation, program materials, and
participation incentives. ERYC uniquely qualifies for state and federal funds that have
allowed the organization to grow these efforts. However, prevention is most effective
when it is applied universally to all youth in the community and additional funds are
needed to reach every youth in our community.
11. How does your request support item 1C of the contribution policy?
The Eagle River Youth Coalition (ERYC) is the coalition body for over 25 youth -serving
organizations in Eagle County through formal agreements, as well as 20 other agencies
through partnerships. ERYC builds capacity among partner agencies through community
events, coordination of professional development opportunities, service referral,
dissemination of youth data trends, and program gap analysis for the overall community.
Since its inception, ERYC has taken a leadership role in assessing local youth behaviors
and perceptions, evaluating service gaps, and mobilizing the community to address priority
youth needs. ERYC does this by administering the biennial Healthy Kids Colorado Survey
October 17, 2017 - Page 209 of
(HKCS) to Eagle County 7th -12th grade students to understand local youth trends and
needs, next administered in fall 2017. The results of this survey are compared each
administration to create a trend analysis of priority youth needs as well as to demonstrate
progress of our efforts. Local agencies use this data to justify the need for their programs
and services and are able to secure new or additional dollars and resources in order to
expand their efforts. Agencies are also able to identify opportunities for enhanced
collaboration and improve their overall impact by working together and using resources
efficiently.
ERYC believes these efforts provide tremendous value to the community, build
collaboration, service integration, and create necessary education opportunities. ERYC's
efforts support the Town of Vail's mission of providing a vibrant community with
exceptional services and abundance of educational opportunities. The relevant and
accurate data related to youth trends, which ERYC manages, brings new resources to the
community and supports initiatives and strategies that work to creating a healthier
community in Vail and in the Vail Valley. Additionally, the prevention education, parent
education, early intervention program, and enhanced community collaboration help youth
to choose healthy behaviors and reduces youth substance use in our community that can
lead to lifetime health problems. The healthier our youth and families are, the more vibrant
and healthy our community will be, supporting Vail as a premiere resort destination where
guests are inspired by the people who live here.
12. Who currently funds your organization (other governments, private donations, user fees,
etc.)?
ERYC is currently funded by federal, state, and local government grants, private
foundations, individual donors, fees for service, member fees, special events, and local
corporations and businesses. Our largest funding contributors are federal and state grants
for collaborative community activities aimed at promoting youth development, reducing
youth substance use and reducing impaired driving. Please see the sources of income
table below.
Percentage
Funding Source
42.66%
Government grants (federal, state, county, local)
Government contracts
17.63%
Foundations
1.09%
Business
2.86%
Events (include event sponsorships)
1.69%
Individual contributions
0.66%
Fees/earned income
Workplace giving campaigns
33.36%
In-kind contributions (optional)
0.03%
Other (list): Project Reimbursement- Event Venue
Deposit
0.01%
Other (list): Interest Income
100.00%
TOTAL (must equal 100%.)
13. Organization's mission statement:
October 17, 2017 - Page 210 of
The mission of the Eagle River Youth Coalition is to collaborate with Eagle River youth -
serving organizations to assess prevention needs, coordinate substance abuse reduction
efforts, and build capacity through strategic plans, programs and policies around the
issues facing young people.
October 17, 2017 - Page 211 of
Eagle River Youth Coalition, Inc.
Balance Sheet
As of June 1,2017
ASSETS
Current Assets
Checking/Savings
1000 • Cash in Checking - Alpine
1001 • Checking- 1st Bank 7858
1001.15 • Unspent Integreat - Restricted
1001 • Checking- 1st Bank 7858 - Other
Total 1001 • Checking- 1st Bank 7858
1040 • Board Designated Reserve
Jun 1, 17
7,310.88
93,444.68
218,480.17
311,924.85
100,180.06
Total Checking/Savings 419,415.79
Accounts Receivable
1201 • Accounts Receivable
Total Accounts Receivable
Other Current Assets
1300 • Security Deposit Paid
Total Other Current Assets
11, 810.67
11, 810.67
1,200.00
1,200.00
Total Current Assets 432,426.46
Fixed Assets
1200 • Computer Equipment
1202 • Accumulated Depreciation
Total Fixed Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
2000 • Accounts Payable
1,773.03
-568.13
1,204.90
433,631.36
6,938.84
Total Accounts Payable 6,938.84
Other Current Liabilities
2100 • Payroll Liabilities
2101 • Flex Plan Liabilities
2103 • Health Insurance Liability
401.78
418.08
Total 2100 • Payroll Liabilities 819.86
2200 • Payroll Taxes
October 17, 2017 - Page 212 of 253
Page 1
Eagle River Youth Coalition, Inc.
Balance Sheet
As of June 1,2017
2200.1 • FICA Tax Payable
2200.2 • Federal Withheld Payable
2200.3 • State Withheld Payable
2200.4 • Simple Employee Contributions
2200.5 • Simple Company Match
2200.6 • SUTA Liabilities
Total 2200 • Payroll Taxes
Total Other Current Liabilities
Total Current Liabilities
Total Liabilities
Equity
3900 • Retained Earnings
Net Income
Jun 1, 17
2,492.44
1,901.00
2,710.00
196.75
196.75
709.91
8,206.85
9,026.71
15, 965.55
15, 965.55
360, 534.19
57,131.62
Total Equity 417,665.81
TOTAL LIABILITIES & EQUITY 433,631.36
Page 2
October 17, 2017 - Page 213 of 253
Eagle River Youth Coalition, Inc.
Profit & Loss Budget vs. Actual
January through May 2017
Jan - May 17 Budget $ Over Budget %of Budget
Ordinary Income/Expense
Income
unknown 0.00 0.00 0.00 0.0%
4000 • Grants/Foundations 17,100.32 13,500.00 3,600.32 126.67%
4001 • Fees for Services 480.00 700.00 -220.00 68.57%
4100 • Individual Donations 654.25 1,550.00 -895.75 42.21%
4105 • Earned InteGreat Income- Unrest 0.00 0.00 0.00 0.0%
4110 • Restricted Grant Income
4110.15 • Drug Free Communities (DFC) 55,999.60 54,000.00 1,999.60 103.7%
4110.18 • LEAF-OBH Income 22,806.79 20,000.00 2,806.79 114.03%
4110.19 • W/CDOT Income 0.00 0.00 0.00 0.0%
4110.21 • InteGreat Income
21.11 • Healthy Schools
x21.21 • Co Health Rest Income 0.00 0.00 0.00 0.0%
Total 21.11 . Healthy Schools 0.00 0.00 0.00 0.0%
21.21. Neighborhood Navigator 16,214.03
21.31 • Summer Food Communities
x21.11 • Kaiser Permanente Rest. Income 0.00 0.00 0.00 0.0%
21.31 • Summer Food Communities - Other 37,981.99
Total 21.31. Summer Food Communities 37,981.99 0.00 37,981.99 100.0%
21.41 • Strategic Initiatives 65,500.00
4110.21 - InteGreat Income - Other 200.00 74,000.00 -73,800.00 0.27%
Total 4110.21 • InteGreat Income 119,896.02 74,000.00 45,896.02 162.02%
4110.22 • Communities That Care 46,116.56 44,000.00 2,116.56 104.81%
4110.23 • Respite Project 30,990.00 0.00 30,990.00 100.0%
4110.24 • CMP/10G Income 14,988.17
4110.25 • Daniels Fund -500.00
4110.3 • CO DBH (ADAD) 38,569.85 42,500.00 -3,930.15 90.75%
Total 4110 • Restricted Grant Income 328,866.99 234,500.00 94,366.99 140.24%
4200 • Corporate/Business Donations 10,300.00 2,000.00 8,300.00 515.0%
4250 • Organization Memberships 3,775.00 1,000.00 2,775.00 377.5%
4300 • Special Events
Individual Donations 72.50 0.00 72.50 100.0%
Sponsors 3,000.00 6,000.00 -3,000.00 50.0%
4300 • Special Events - Other 1,000.00 400.00 600.00 250.0%
Total 4300 • Special Events 4,072.50 6,400.00 -2,327.50 63.63%
4475 • Tenant Reimburse Income 200.00 500.00 -300.00 40.0%
4480 • Other/Project Reimbursement 322.43 0.00 322.43 100.0%
4500 • Interest Income 32.31 55.00 -22.69 58.75%
Total Income 365,803.80 260,205.00 105,598.80 140.58%
Expense
Uncategorized 166.30
5000 • Salaries 147,849.76 94,000.00 53,849.76 157.29%
5100 • Workers Comp & Payroll Tax 13,668.88 8,300.00 5,368.88 164.69%
5200 • Benefits 11,708.28 13,000.00 -1,291.72 90.06%
5250 • Contract Labor 2,370.00 6,400.00 -4,030.00 37.03%
5300 • Rent 5,520.00 6,300.00 -780.00 87.62%
5350 • Utilities 1,168.58 2,500.00 -1,331.42 46.74%
5600 • Postage 64.00 25.00 39.00 256.0%
5800 • Professional Fees 2,408.25 1,350.00 1,058.25 178.39%
5815 • Audit Expense 7,125.00
6000 • Meeting Incentives 1,163.85 775.00 388.85 150.17%
6100 • Dues and Subscriptions 505.00 10.00 495.00 5,050.0%
6150 • Office Expense 2,521.46 1,250.00 1,271.46 201.72%
6500 • Insurance 4,666.00 4,000.00 666.00 116.65%
6560 • Payroll Expenses 115.50 75.00 40.50 154.0%
6700 • Restricted Program Expenses
6730 • 40 Assets Develop Pgm Expense 1,193.30 0.00 1,193.30 100.0%
Total 6700 • Restricted Program Expenses 1,193.30 0.00 1,193.30 100.0%
6800 • General Project Expense
6800.15 • Drug Free Communities Exp (DFC) 14,299.78 15,500.00 -1,200.22 92.26%
6800.18 • LEAF-OBH Expenses 6,646.90 3,100.00 3,546.90 214.42%
6800.19 • W/CDOt Grant Expenses 1,950.00 3,100.00 -1,150.00 62.9%
6800.21 • InteGreat Expense
21.0 • Admin/Overhead 1,340.00
21.10 • Healthy Schools Project Specifi
21.2 • Co Health Restricted Exp 990.00 0.00 990.00 100.0%
21.10 • Healthy Schools Project Specifi - Other 7,293.88
Total 21.10 • Healthy Schools Project Specifi 8,283.88 0.00 8,283.88 100.0%
21.11 • Neighborhood Navigator 1,541.79
21.12 • Summer Food Communities Project
Page 1 of 2
October 17, 2017 - Page 214 of
Jan - May 17 Budget $ Over Budget % of Budget
21.1 • Kaiser Permanente Restricted Ex 364.15 0.00 364.15 100.0%
21.12 • Summer Food Communities Project - Other 3,499.97
Total 21.12 • Summer Food Communities Project 3,864.12 0.00 3,864.12 100.0%
21.13 • Strategic Initiatives Project S 5,964.76
21.14 • Special Event 1,473.66
21.3 • Office 799.20 0.00 799.20 100.0%
21.4. • Communications 771.32
21.5 • Professional Development 211.52
21.6 • Meeting/Equity Incentives 698.96
21.7 • Professional Dev 205.00
21.8 • Technology 200.98
6800.21 • InteGreat Expense - Other 3,656.48 37,000.00 -33,343.52 9.88%
Total 6800.21 . InteGreat Expense 29,011.67 37,000.00 -7,988.33 78.41%
6800.22 • Communities That Care 13,391.86 18,000.00 -4,608.14 74.4%
6800.23 • Respite Project 2,820.00
6800.24 • CMP/10G 3,153.48
6800.25 • Daniels Fund Expense 3,555.48
6800.3 • Co-DBH (ADAD) 7,306.02 11,000.00 -3,693.98 66.42%
Total 6800 • General Project Expense 82,135.19 87,700.00 -5,564.81 93.66%
6900 • Special Event Expense 781.83 2,250.00 -1,468.17 34.75%
7000 • Miscellaneous 97.95 75.00 22.95 130.6%
Total Expense 285,229.13 228,010.00 57,219.13 125.1%
Net Ordinary Income 80,574.67 32,195.00 48,379.67 250.27%
Other Income/Expense
Other Income
Inkind Donations 544.50 3,737.63 -3,193.13 14.57%
Total Other Income 544.50 3,737.63 -3,193.13 14.57%
Other Expense
In kind Expense 617.00 3,737.63 -3,120.63 16.51
Total Other Expense 617.00 3,737.63 -3,120.63 16.51%
Net Other Income -72.50 0.00 -72.50 100.0
Net Income 80,502.17 32,195.00 48,307.17 250.05%
Page 2 of 2
October 17, 2017 - Page 215 of
Town of Vail
Friends of Mountain Rescue Support Request
August 16, 2017
1. Name of Organization: Friends of Mountain Rescue (FMR) in support of Vail Mountain
Rescue Group (VMRG)
2. Contact Person: Edward Lukes
3. Mailing Address: PO Box 1094, Edwards, CO 81632
4. Telephone: 970-470-9075
5. Email: ed.lukes@gmail.com
6. Members and Titles of Governing Board:
Vail Mountain Rescue Group Team Members:
Tom Howard President of Board
Dan Smith Vice President, Secretary of Board,
Sean McGinley Treasurer
Rev. Scott K. Beebe Membership Director for VMRG
Independent Directors:
Dr Reg Franciose MD Surgeon at Vail Valley Medical Center.
Jim Frein Investment Management Director
Edward Lukes Fund Raising Director
7. Amount of Contribution Requested: $20,000
8. Organization fiscal year-end: December 31
9. Are your books audited?
No, however, if the Town of Vail wishes to make a contribution on the condition that
FMR receive a satisfactory audit, FMR will be pleased to have this done.
1
October 17, 2017 - Page 216 of
10. What category of funding is your organization applying for? Services and
Education
11. How will the contribution be used? 36 new technology public safety radios are
needed at about $2,000 each. The radios are critical to enable communications
with the local police, fire and ambulance teams. Current radio technology used
by Vail Mountain Rescue will soon be out of date, and not able to communicate
with new technology radios used by other agencies in the Town of Vail or
County. This request is for ten radios, however, we would be grateful for any
number the Town wishes to fund.
11. How does your request support item 1C of the contribution policy?
This request directly meets the town's mission of "providing our citizens and guests
with exceptional services and an abundance of recreational, cultural and educational
opportunities". VMRG's service can be of benefit to every member of the Vail community
who ventures into the backcountry. The service is also available to resort guests who
become sick, injured, or lost in the backcountry.
VMRG's all volunteer team makes themselves available for missions every day of the
year, 24 hours a day.
As more and more people come to live in and visit the Vail area, backcountry incidents
requiring a response from a trained mountain rescue organization are becoming more
prevalent. VMRG is unique in providing that service. Staffed entirely by volunteers and
funded by a combination of private philanthropy and local government and foundation
grants, VMRG is ready year-round to respond to any backcountry incident. In 2016
alone, VMRG was called on more than 125 events/rescues ranging from lost hikers and
climbers to injured snowmobilers and ATV users. Our volunteer staff also participated
in over 100 training exercises resulting in the successful recertification by the national
Mountain Rescue Organization. We believe that a unit such as VMRG is essential to
reaching the goal of being a premier mountain resort community. It has been estimated
that building such a group on a non -volunteer platform could cost as much as $3 million
per year
A number of rescue stories are available on our web site at:
https://vailmountainrescue.org/vmrg-newsletters/.
In addition to missions, every week a training session is conducted in the evening or
weekend for VMRG team members. In total, another 2,500 hours are devoted to
training in recent years.
VMRG is the only organization offering backcountry search and rescue services,
including the training of volunteers. FMR is the only organization supporting the efforts
of VMRG through personal and foundation fundraising as well as investment
management.
VMRG also provides backcountry safety education to the community through weekly
TV8 interviews, school tours and presentations, and safety tips included in annual
mailing to over 13,000 residents of the county.
2
October 17, 2017 - Page 217 of
12. Who currently funds your organization (other governments, private donations, user
fees, etc)?
Funding comes from donations and in-kind assistance.
Donations come from many organizations listed in the attached in addition to many
individuals and foundations.
Significant In -Kind donations come from Eagle County Sheriff Department, Ambulance
District and High Altitude Aviation Training Center in Gypsum (HAATS).
There is no charge to those who are rescued. All costs are covered by the fundraising
efforts of FMR and VMRG. It is universally believed that such charges would in some
cases discourage a victim from calling for help until it is too late. This is consistent with
the policies of the National Search and Rescue Association (NASAR), of which VMRG is a
member. Many persons rescued do make donations to support VMRG moving forward.
Insignificant funding comes from State fishing and hunting licenses or CORSAR card
purchases. Those revenues are allocated to county sheriffs for extraordinary search and
rescue costs, not for regular operating expenses.
13. Organization's mission statement:
Friends of Mountain Rescue was established to raise and manage money to ensure that
VMRG has the resources to maintain a highly trained and equipped search and rescue
function.
Vail Mountain Rescue Group exists to save lives by providing backcountry search and
rescue, as well as public education on backcountry safety. The group is responsible for
all search and rescue operations in the unincorporated areas of Eagle County.
14. Balance Sheet: See attachment
15. Statement of Sources and Uses or Profit and Loss Statement: See attachment
Attachments:
2016 Year End Balance Sheet
2016 Revenue and Expenses
List of Supporting Organizations
3
October 17, 2017 - Page 218 of
Friends of Mountain Rescue
2017 Revenue and Expense
For Twelve Months Ending December 31, 2016
REVENUES
FUNDRAISING REVENUE
Auction Items $ 58,735
Benefit Tickets $ 30,430
Merchandise Sales $ 3,340
Donations $ 239,892
TOTAL FUNDRAISING REVENUE $ 332,397
COSTS RELATED TO FUNDRAISING
EVENT RELATED EXPENSES
Auction Items $ (21,833)
Benefit Expenses $ (12,110)
Merchandise $ (1,805)
TOTAL EVENT RELATED EXPENSES $ (35,748)
DONATION RELATED EXPENSES
Bank / Credit Card Fees (6,345)
Database and Web Site $ (4,785)
Direct Mail Expense (Note 1) $ (15,564)
Marketing $ (1,621)
Postage $ (262)
TOTAL DONATION RELATED EXPENSES $ (28,577)
INVESTMENT INCOME
Dividend, Interest (Securities) $ 19,393
Interest -Savings, Short-term CD $ 92
TOTAL INVESTMENT INCOME $ 19,485
TRANSFERS
VMRG Donations for FMR $ 25,000
FMR Donations for VMRG
TOTAL OF TRANSFERS $ 25,000
NET OF ALL REVENUES less RELATED EXPENSES $ 312,557
EXPENSES
G & A EXPENSES
Accounting Fees $ 5,950
Business Registration Fees $ 10
Insurance - Liability, D and 0 $ 3,037
Investment Fees $ 150
Supplies $ 13
TOTAL G & A EXPENSES $ 9,160
CHANGE IN NET ASSETS $ 303,397
Notes:
October 17, 2017 - Page 219 of
FRIENDS OF MOUNTAIN RESCUE GROUP
Comparative Balance Sheet
For the Fiscal Years Ending December 31, 2016 and December 31, 2015
12/31/2016 12/31/2015
ASSETS
Cash 134,849 124,945
Marketable Securities* 1,010,330 688,686
Inventory
Prepaid Expenses 4,450
TOTAL ASSETS 1,149,629 813,631
LIABILITIES
Accounts Payable
Total Liabilities
EQUITY
Unrealized Gains/(Losses) on Marketable Securities
Unrestricted Net Assets
Change in Net Assets
891 600
891 600
84,123 51,813
761,218 509,055
303,397 252,163
Total Equity 1,148,738 813,031
TOTAL LIABILITIES & EQUITY 1,149,629 813,631
*Investments are carried on the balance sheet at market value.
October 17, 2017 - Page 220 of
Business and Organization Supporters of Friends of Mountain Rescue and Vail Mountain Rescue Group
as of March 13, 2017
A+ Handyman, Inc.
Aljouny Condo Account
Allegria Spa
Alpenrose
Alpine Bank
Alpine Builders Hardware
Alpine Club
Alpine Quest Sports
Amarc Inc
Antlers
A -Peak, INC.
Apex Mountain School
Ascent Sotheby's Reaty
Aspen Food Service Inc.
Avon Bakery
Bald Mountain Townhouse
Beaver Liquors
Beverage Distributors
Blue Moose
Blue Plate Bistro
Bobs Place
Bookworm
Brown Shoe Company
C Denton Advisors Inc
Cafe Milano
Catalyst Foundation
Cayman Kiss Hair Co
Charter Sports
Chicago Backpackers
Christy Sports
Collett Enterprises Inc
Colorado Business Bank
Columbine Bakery and Cafe
Comerford Insurance Agency
Coors
Cos Bar
Country Club of The Rockies
Crazy Mountain Brewery
De Sena Associates
Diamante Cabo San Lucas
Digits Nail Boutique
Dromma Designs
Dutch Automotive LLC
October 17, 2017 - Page 221 of
Business and Organization Supporters of Friends of Mountain Rescue and Vail Mountain Rescue Group
Eagle County Courts
Eagle Ranch Golf Club
Eagle Vail Golf Club
Eagle Valley Community Fund
El Pomar Foundation
Elway's Cherry Creek
Epic Promise
Eric Johnson architect, p.c.
e-Town
Ewing Trucking and Construction
Fox Hollow LLC
Gasthof Gramshammer Inc
Gerstenberger Family Trust
Golden Eagle Inn
Gore Range Brewery
Gorsuch Family
Grouse Mountain Grill
Gypsum Creek Golf Club
Haute Route Gear & Apparel, Inc
Henry Levine, M.D., Family Foundation, Inc.
High Country Copiers
Inspirato LLC
J. W. Marriott - Denver
Juniper Resturant
Kalstrom Energy Partners LLC
Ken Kanners & Associates, LLC
Kimberly's Fine Jewelry
Kirby Cosmos
Kitchen Collage
La Cantina at Vail
Lee's Web Gallery
Loaded Joe's
Lone Star Security & Safety Services
Lowe's Denver Hotel
Magustos
Marmot
Maya Resturant
Minturn Anglers
Mirabelle Resturant
Montana's Smokehouse
Mountain Standard Restaurant
Mount-N-Frame, Inc.
Naturescapes Landscape Specialists, Ltd.
North West Roofing
Northside Coffee Kitchen
October 17, 2017 - Page 222 of
Business and Organization Supporters of Friends of Mountain Rescue and Vail Mountain Rescue Group
Nova Guides
Off -Piste Sports
Old Gypsum Printer
O'Reilly Hospitality Management
Oursiman Company LLC
Park Hyatt Beaver Creek Resort
Pazzo's Pizza
Peak Resort Services Inc
Pia Design
Piney River Ranch
Piper Architecture
PMG Mountain Homes LLC
Portofino Jewelry
Prudential Financial Inc.
QDW Properties LLC
QEP Resources
Red Mountain Grill
Red Sky Ranch
Riverwalk Wine & Spirits
Robuck Petroleum LLC
S & S Cottonwood Avon, LLC
Sarah's Massage
SCM Development Company
Sign Design & Awning LLC
Simply Massage
Slifer, Smith and Frampton Foundation
Smiling Moose Deli
Sonnenalp Country Club
South Point Hotel and Casino
Sports Authority
Sportube
Springhill Medical Inc.
Stand Up Paddle Colorado
Starbucks of Edwards
State Bridge
Subtop, Inc.
Surefoot
Sweet Basil
Ten Mile Creek Kayaks
Terra Bistro
The Club at Cordillera
The General Store at Lionshead Inc
The Osprey at Beaver Creek
The Pines Lodge
The Red Lion
October 17, 2017 - Page 223 of
Business and Organization Supporters of Friends of Mountain Rescue and Vail Mountain Rescue Group
The Sebastian
The Sonnenalp of Vail Foundation
Ti Amo
Triangle Services
Tuscan Resort
TV-8
Unlimited Adventures
Vail Fine Art
Vail Golf Club and Vail recreation District
Vail Mountain Coffee & Tea Co.
Vail Pinball Association
Vail Racquet Club
Vail Resorts
Vail Resorts EpicPromise
Vail Surgical Center
Vail Valley Anglers
Vail Valley Foundation
Vail Valley Partnership
Vail Valley Pharmacy
Vail Valley Rolfing
Vail Vision
Valley Girl Boutique
Vista at Arrowhead
Vorlaufer Condominium Association
Walt Horton Studios
Walter Properties LLC
Wayne Haskins Construction Inc.
Westcliffe Housing Foundation, Inc.
Westin Riverfront Resort
Weston Snowboards
Whitman Wonderland, LLC
Yama Sushi
Zola Muntu Program Consultants
October 17, 2017 - Page 224 of
APPLICATION FOR TOWN OF VAIL FUNDING
1 - NAME OF ORGANIZATION: SEIBERT MONUMENT PROJECT SYMBOLICALLY
DEPICTING THE FOUNDING OF VAIL.
MONUMENT DETAILS: SEE LAST PAGE
• PHOTO
• MONUMENT INSCRIPTION
• INTRODUCTION
2 - 5 CONTACT PERSON:
BILL REY
CLAGGETT/REY GALLERY
100 East Meadow Drive #7
Vail Colorado 81657
(970) 476-9350 CELL 970) 376-1727
bill@claggettrey.com
ALTERNATE:
Roger Tilkemeier
Box 3178
674 Hernage Creek Road
Eagle, CO 81631
970 446 8117 CeII 505 690 1881
roger.tilkemeier@gmail.com
6 - MEMBERS AND TITLES OF GOVERNING BOARD:
ROGER TILKEMEIER, ORIGINATOR
COLLABORATING PARTNERS: BILL REY, HERB MIGNERY
7 - AMOUNT OF FUNDS REQUESTED: $330,000.
NOTES:• WE HAVE SPENT MORE THAN TWO YEARS WORKING ON THIS
PROJECT, RESULTING IN THE ENTHUSIASTIC APPROVAL BY TOV AND AIPP,
AS A PROJECT, CONCEIVED BY ROGER TILKEMEIER, THAT NEEDS TO BE
DONE TO PERMANENTLY, VISUALLY AND PHYSICALLY RECORD THE
HISTORY OF THE FOUNDING OF VAIL. ALL OTHER EFFORTS, TO DATE,
HAVE FAILED TO ACCOMPLISH THIS GOAL.
October 17, 2017 - Page 225 of
WE DID NOT ASK TOV TO FUND THE PROJECT, BECAUSE WE THOUGHT THE
COMMUNITY WOULD OVERWHELMINGLY SUPPORT IT FINANCIALLY.
THAT HAS NOT BEEN THE CASE.
WHILE WE HAVE RAISED APPROXIMATELY $70,000, THE COMMON THREAD
OF RESISTANCE HAS BEEN, "THIS IS AN IMPORTANT CIVIC PROJECT THAT
SHOULD BE FUNDED BY THE TOWN", FREQUENTLY USING THE FOUNTAIN
AND ITS EXPENSIVE MORALES PREDECESSOR, IN SEIBERT CIRCLE, AS
EXAMPLES.
WHILE WE ARE NOT PROFESSIONAL FUND RAISERS, WE HAVE GIVEN IT
OUR BEST EFFORT AND HAVE COME UP SHORT. HOWEVER, AS LONGTIME
MEMBERS OF THE COMMUNITY, WE THINK THE PROJECT NEEDS TO BE
DONE AND THAT EMOTIONAL FEELING SEEMS TO BE UNIVERSAL IN THE
VALLEY.
BASED ON BILL REY'S PROFESSIONAL EXPERIENCE IN THE ART WORLD,
HE FEELS THAT THE SCULPTURE IS COMPETITIVELY AND REASONABLY
PRICED FOR A LIFE-SIZE, COMPLEX MONUMENT OF THIS STATURE AND
IMPORTANCE. THIS IS PARTICULARLY TRUE WHEN COMPARED TO THE
$115,000 COST OF THE RECENTLY COMPLETED, STEADMAN BUST ONLY,
DISPLAYED IN THE HOSPITAL THEREFORE, WE HUMBLY ASK THAT THE
AMOUNT OF $330,000, AS REQUESTED, BE APPROVED IN ITS ENTIRETY.
SHORT OF THAT, WE HAVE EXHAUSTED OUR RESOURCES, EMOTIONALLY
AND OTHERWISE. RELUCTANTLY, WE WILL HAVE TO NOTIFY THE
SCULPTOR THAT HIS PRO BONO WORK, SO FAR, HAS BEEN APPRECIATED,
BUT THE PROJECT IS NOT FINANCIALLY VIABLE. IT WOULD BE A HUGE
AND EMOTIONAL DISAPPOINTMENT, FOR ALL OF US INVOLVED, TO LOSE
THIS ONCE IN A LIFETIME OPPORTUNITY. HERB MIGNERY, THE SCULPTOR,
HAS POSTPONED HIS RETIREMENT TO ACCOMMODATE US, SO PLEASE
CONSIDER THIS REQUEST CAREFULLY. AS IS COMMON IN HIS PROFESSION,
HIS LEGAL COPYRIGHT AND OWNERSHIP OF THE CONCEPT WILL
CONTINUE IN HIS RETIREMENT.
• FOR THE RECORD, YOU MAY BE INTERESTED TO KNOW THAT VAIL
RESORTS WAS ASKED TO PARTICIPATE IN THE FUNDING OF THE
PROJECT. THEY DECLINED, SAYING, IN ESSENCE, "THE COMPANY HAD
DONE ENOUGH FOR VAIL". WE THEN ASKED THE PRINCIPLES IF THEY
WOULD CONSIDER MAKING A TOKEN PERSONAL DONATION. THEY DID
NOT RESPOND
October 17, 2017 - Page 226 of
8 - ORGANIZATION FISCAL: YEAR END: DECEMBER 30.
9 - ARE YOUR BOOKS AUDITED: ALL FUNDS ARE HELD BY TOV
TREASURER IN RESTRICTED ACCOUNT
10 - CATEGORY OF FUNDING: EDUCATION AND ENRICHMENT.
11- HOW WILL FUNDS BE USED:
BY CONTRACTUAL AGREEMENT, BETWEEN TOV AND SCULPTOR HERB
MIGNERY OF LOVELAND, COLORADO FOR THE PRODUCTION AND
SUPERVISION OF THE INSTALLMENT OF THE MONUMENT. TOV WILL
DISBURSE ALL FUNDS IN ACCORDANCE WITH TERMS OF CONTRACT.
NOTE: ALL COSTS FOR THIS PROJECT, FROM INCEPTION, ON MAY 7, 2015,
THROUGH THIS DATE, HAVE BEEN PAID FOR, PRO BONO, BY
ROGER TILKEMEIER, BILL REY AND HERB MIGNERY.
11 - HOW DOES REQUEST SUPPORT ITEM 10 OF THE CONTRIBUTION
POLICY:
THE MONUMENT, SYMBOLICALLY, VISUALLY AND PHYSICALLY,
REPRESENTS THE FOUNDING OF VAIL, INCLUDING THE GORE VALLEY
RANCHERS WHO HOMESTEADED THE PRIVATE LANDS UPON WHICH THE
RESORT WAS BUILT, WITH PETE SIEBERT SHOWING THE PLANS FOR HIS
VISION. THE LOCATION, SELECTED AND APPROVED BY TOV IN SLIFER
SQUARE, EN ROUTE FROM THE PARKING STRUCTURE TO THE COVERED
BRIDGE, WILL ENSURE MAXIMUM PUBLIC VISIBILITY.
NOTE:
THE PRODUCTION OF THE MONUMENT HAS A LEAD TIME OF
APPROXIMATELY ONE YEAR, THEREFORE, WE PROPOSE THAT THE
$70,000 ON DEPOSIT AND COMMITTED FUNDS BE USED TO ALLOW
THE WORK TO BEGIN IMMEDIATELY UPON APPROVAL BY TOV WITH
PROGRESS PAYMENTS PER CONTRACT. BY COINCIDENCE,
ROGER'S 90TH BIRTHDAY IS IN NOVEMBER 2018.
12 - WHO CURRENTLY FUNDS YOUR ORGANIZATION:
WE HAVE APPROXIMATELY $70,000, INCLUDING DONATIONS HELD
BY TOV IN RESTRICTED ACCOUNT, PLUS FIRM COMMITMENTS,
THE LATTER TO BE DEPOSITED WITHIN 10 DAYS OF TOV
October 17, 2017 - Page 227 of
APPROVAL OF FUNDING.
13 - MISSION STATEMENT:
TO PROVIDE A HISTORICAL, LIFE-SIZE, PERMANENT AND HIGHLY
VISIBLE, BRONZE MONUMENT, HONORING PETE SEIBERT, THE
FOUNDER OF VAIL AND THE GORE VALLEY RANCHERS WHO CAME
BEFORE HIM.
PAGES 7 & 8 ARE NOT APPLICABLE TO THIS PROJECT
MONUMENT DETAILS: SEE NEXT PAGE
October 17, 2017 - Page 228 of
"PETE'S DREAM"
Peter Seibert (1924 - 2002) was the founder of Vail. Pete's dream, since childhood, was to build his own
ski resort, which was realized with the opening of Vail in December, 1962. It rose from a sheep pasture
along Gore Creek, to become one of the finest ski resorts in the world.
The Gore Creek Valley had been homesteaded and settled by sheep and cattle ranchers in the late 1800's.
It was a hard, but rewarding lifestyle in a quiet, beautiful mountain valley. Little did they know that their
hard work in the development of the ranches' private lands and water rights would be the foundation for
the future development of a ski resort.
October 17, 2017 - Page 229 of
Pete's friend, Earl Eaton, an Eagle County rancher, was an integral part of this adventure; he discovered
the mountain. As Pete often said, "If I am the Founder, Earl is the Finder." Pete rallied a handful of
dedicated investors, a small group of risk taking entrepreneurs and a cadre of devoted, loyal employees
to create the resort. As the Ranchers did earlier, the Vail pioneers scratched and scraped to form a
community of emotionally charged people whom developed a distinct culture of their own; The Culture
of Vail. Without them and that essential culture, Vail would not exist today!
The sculpture was dedicated to Pete and his early colleagues on , 201_ to honor them, for
their foresight, energy and determination in creating Vail, as well as to honor the Gore Valley Ranchers
who, unknowingly at the time, paved the way for him.
The Monument was conceived, and developed by Roger Tilkemeier, who, along with his wife, Jeanne,
pioneered the early development of East Vail in 1963. Bill Rey, owner of the Claggett Rey Gallery and
sculptor Herb Mignery of Loveland, Colorado were key contributors to the success of this memorial.
The Monument was generously funded by and the people of the Vail Valley
communities.
A Time Before Vail
"There was a time before Vail.... A place wild
and beautiful. It was called the Gore Valley.
People were born, loved, laughed, cried and
died there. They carved a hard life out of the
mountains and barely left a footprint.
They're still here. They roam these mountains....
the men and women of the time before. So when
you're out on a moonlit night, or winding down a
snowy trail, listen and look. Have your wits about
you and they may offer you a glimpse of how it was.
You might hear that old sad music in the pines and
laughter on the wind."
The Book of Lena
Judi Elliot Kirby and Luke Gray
October 17, 2017 - Page 230 of
Introduction
Pete Seibert's dream, since childhood, was to establish bis own ski resort, which he did - in spades! My dream is
to establish a permanent, public and clearly visible memorial to him and to the ranchers who paved the way for
his dream. (see the recently published "Book of Lena") The Title of the proposed memorial is:
"Pete's Dream"
My name is Roger Tilkemeier. My late wife, Jeanne, and I bought property in East Vail in 1963 and developed
a small compound of condominiums on Main Gore Drive. We became an active part of the community even
though we were six miles from Vail Village, which was considered a huge distance at that time We always have
had a great admiration and respect for Pete and his ambitious plan for the resort, thro=e good times and bad.
There were some ownership and management changes, as most of us know, as the resort grew and morphed into
a corporation and eventually Pete left the company. However, those of us that were here from the beginning
know, that without him, the resort would not exist. It was his ambition, foresight and determination that built the
foundation for what is here today.
When we recently returned home to Vail, after 13 years in Santa Fe, one of the first things we noticed was that
there was no public and clearly visible memorial to Pete. I found this to be a travesty with respect to the
importance of his work, which many now seem to take for granted or don't even know about. Also, because of
who I am, I have always thought it to be significantly important to remind people of the ranching heritage that
was here before the resort took root.
My vision of memorializing Pete, and the ranchers who paved the way for him, is a monument of him showing
the plans for his dream to a horseback, skeptical, Gore Valley Rancher, thus, symbolically, tying together Pete's
work, with the importance of the work the ranchers did before him in homesteading and developing the private
land and water rights. Without the private land and water rights, Vail would not exist today.
With the invaluable help of Bill Rey and Sculptor, Herb Mignery, we have developed a clay model of the
proposed monument so the public can better understand the historical and educational significance of the work.
1 feel strongly that this a project that needs to be done and hope that you enthusiastically agree!
Roger x emeier
roger. emeier@gmail_com
970 446 8117
505 690 1881 cell
For more information and funding opportunities please calk or text Roger Tilkememeier
October 17, 2017 - Page 231 of
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Vail Memorial Park Foundation, a 501(c)(13)
2. Contact Person: Farnham St. John
3. Mailing address: PO Box 6444 Vail CO 81658
4. Telephone: 970-476-3400
5. E- Mail address: vailmemorialpark@gmail.com
6. Members and Titles of your Governing board: Carl Walker, Chair; David Riddle, Vice Chair;
Charlyn Canada, Secretary; Diana Donovan, Treasurer; Pam Brandmeyer; Joe Hanlon;
Gussie Ross
7. Amount of contribution requested: $50,000
8. Organizational fiscal year-end: Fiscal year is calendar year.
9. Are your books audited? No, but taxes prepared by a professional, and a copy of annual fi-
nancials are filed with town for review and archiving.
10. What category of funding is your organization applying for? Services
11.a. How will the contribution be used? The contribution will be used to cover operating ex-
penses during the 2018 fiscal year. The Vail Memorial Park (VMP) approached the Minturn
Cemetery District (MCD) for funding on March 13, 2017, and were subsequently denied on April
18. Included is our request for funding from MCD, MCD financials and MCD's letter of denial.
The VMP approached the MCD because the TOV is included in the boundaries of their Special
District. In 2017, the mil levy will raise approximately $503,000, of which $447,000 comes direct-
ly from the TOV. The VMP cemetery status 501(c)(13) qualifies it for a portion of this dedicated
revenue source.
Following the denial from the MCD, the VMP Board then approached the County Com-
missioners, who currently have staff looking into the matter. As a Special District within Eagle
County, the commissioners ultimately appoint the MCD Board members and certify mil levy dis-
bursements. Pending the outcome of this review, the interim funding solution is to request a
contribution from the town. In the event the MCD changes it's decision and funds the VMP, the
town's contribution would be returned. It is the VMP intention to return the entire $100,000.
11.b. How does your request support the item 1C of the contribution policy? Until the advent of
the VMP, Vail did not have it's own cemetery. It had proven to be a controversial subject over the
years. On one epic election, Vail voters chose to operate and maintain but not provide funding.
The development of a final resting place and memorial to those departed is as essential to the
core of the community as documents it's history (CO Ski and Snowboard Museum), educating
and communicating with our constituency (ch 5), providing for the safety, health and education
of our children (Eagle Valley Child Care), and nurturing the natural and beautiful environment in
which we live (Betty Ford Alpine Garden). This town amenity completes the fiber of this commu-
nity.
12.Who Currently funds your organization? 13 Years ago the town agreed to a $50,000 loan to
jump start the VMP. When the Board presented the repayment to the Town Council, the council
in turn donated it back to the VMP. At that same time a fundraising effort within the Vail Commu-
nity raised $418,923 for the initial development. Currently the VMP relies solely on user fees in
the form of memorial selections of which 49% is retained in a perpetual endowment fund, and
51% for operations and future construction and improvements. In 2017 the TOV approved a
$50,000 request for funding to enable expansion of available memorials. We are looking for an-
other $50,000 dedicated to operational expenses for 2018. It is out intention to return the 2017
and 2018 contributions from the TOV entirely.
13. Organization's mission statement: Per our bylaws; "The mission of the Vail Memorial Park is
to serve to celebrate, remember and honor the lives of the many people who have helped define
October 17, 2017 - Page 232 of
Vail though their experiences and contributions. By paying tribute to these diverse individuals,
the Foundation will strengthen our sense of community, build upon our history and connect with
others who share a spiritual passion and love for Vail"
VMP Proposed Budget 2018
2017 Approved
Budget
Notes and
Explanations
2018 Proposed
Budget
Notes and
Explanations
Income
Urn burial
inscription
$500
Averages of past
6 years
$500
Averages of past
6 years
$8,000
Additional
inscri ptions,
encouraging
prepayment
$8,000
Additional
inscriptions,
encouraging
prepayment
Bench
$30,000
$30,000
Boulders
flagstones
Wall
pet
services
tree
Total income
Expenses
bank charges
$35,000
New boulders
$35,000
Phase 3 boulder
$4,000
Average number
$45,000
$1,000
$4,000
Average number
Selection of Wall
stones _
Pet park
$123500
$55,000
Average since
2010 is 110,100
$24
Phase 3 walls
$1,000 Pet park
$133500 Average since
2010 is 110,100
$24
6450 contract labor
$31,150
$34,150
Park
Administration
blast material
compressor expense
mask
Inscription total
$500
Alu Oxide. Have
3 bags in trailer
from 2014
$125
Hoses, nozzles,
water separator,
O -rings, Oil and
fuel
$725
Alu Oxide
Abrasive
$200 Hoses, nozzles,
water separator,
O -rings, Oil and
fuel
$4,700
Average $3475
Mask Sign
Design, fee for
images should
off set
$5,325
$4,700
$5,625
Average $3475
Mask Sign
Design.
October 17, 2017 - Page 233 of
2017 Approved
Budget
Notes and 2018 Proposed Notes and
Explanations Budget Explanations
6180- insurance
Land lease
6550 -Office expense'
6240 Park Maintenance
6270 Professional fees
Marketing
web
open house
other
Total Marketing
Misc Expenses
$1,690 $1,790
$814
Average since
2010, Phone,
paper, ink
$814 Average since
2010, Phone,
paper, ink
$1,500
Bridge repair and
stain. Concrete
stabilizer, Rent
Skid Steer
$500
$3,500 Expansion
cleanup and
contingency
$500 Legal & CPA
$700
$300
$300 annual
hosting, + in
case we get
hacked
Town Picnics,
Pioneers
Weekend
$800$300 annual
hosting, + in
case we get
hacked
$600 Host Event at
Park for Phase 3
$300
Print Brochures
$400 Print Brochures
$1,300
$2500
Landscape
design work in
Prep for 2017
Phase 3
Total expenses
Net Ordinary income
7010 interest perp
7030 Other
Net Income
$44,803
$123500
$1,000
$79697
Average since
$1,800
$2500 Landscape and
plant trees
$50,703
$133500
$1,000
$83797 Average since
2010 is $74,500 2010 is $74,500
2
October 17, 2017 - Page 234 of
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide
an electronic version only (single file please), sent to csmith@vailgov.com. Any application
received after that date will not be considered.
For questions on the financial statements, please contact Carlie Smith at 479-2119.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization: Vail Junior Hockey Association dba Vail Eagle Hockey Association,
Vail Mountaineer Hockey Club
2. Contact person: Casey Parliament — President / Zach Blom - Director
3. Mailing address: PO Box 2591, Edwards, CO 81632
4. Telephone: Charla Blizzard — 970/230-0317, Zach Blom — 303/356-9935
5. E-mail address: charla.blizzard(a�mtnbev.com, director@vailmountaineers.org
6. Members and Titles of your governing board: Casey Parliament — President, Jeff Place —
Vice President, Paul Backas — Treasurer, Mike Suhadolink — Secretary, Charla Blizzard —
Fundraising Chairman, Mick Kelly, Karl Borski, Blake Putnam, Brian Desmond, Jared Binicki —
VRD, Sheryl Staten - WECMRD
7. Amount of contribution requested:
a. 1 day usage of Donovan Pavilion and 1 day usage of Dobson Arena throughout
the 2017-18 year to support general program initiatives (non -hockey). Uses
may include but are not limited to: Opening Season Kickoff Fall 2018, End of
Hockey Season gathering (families and players) spring 2019. Days on a TBD
basis for potential celebrity fundraising events / community events. Days shall
be restricted to non -peak or off season dates as per your direction. This
October we will be using our gifted Donovan Pavilion for a Casino fundraiser
party — this will be our first year and we hope it will be an annual event for the
club.
b. 4 weekends of complimentary ice time at Dobson Arena (Friday through
Sunday) in November 2-4, 9-11 & 16-18.
c. 1 week of complimentary ice time at Dobson Arena Monday — Friday from 8am
- 5pm, June 25-29, 2018. This request will support our Summer Precision
Skills Clinic.
d. 1 TOV parking pass for our Director of Hockey, who maintains an office at
Dobson Ice Rink.
e. Vail Mountaineers Hockey Club in -ice logo placement at Dobson Arena (not
center ice).
f. 1 day use of the new Club House at the golf course for end of season/volunteer
appreciation party in April or early May.
October 17, 2017 - Page 235 of
8. Organization fiscal year-end: June 30, 2017
9. Are your books audited? No
10. What category of funding is your organization applying for? (see definitions on
page 1): In -Kind Contribution
11. How will the contribution be used?
The Vail Mountaineer Hockey Club is one of the region's premier youth non-profit entities
which provides a material ongoing benefit for local youth, local businesses and the
community at large.
The program is operated in close partnership with Dobson Ice Arena; our program is the
largest single client with expenditures in excess of $60k / year.
Our signature event, the Annual Sportsmanship Tournament, attracts 70 youth hockey
teams from across the nation during the first 3 -weeks of November. This tournament
provides an economic boost to the Vail Valley in an otherwise slow period prior to the
Thanksgiving holiday. Our direct economic impact to the Town of Vail and the business
community is estimated at approximately $2.5m annually as follows:
Visitation Metric
Total visiting hockey teams 70
Players & coaches / team 17
Additional family members / team 51
Total attendees / team 68
Total visitors in attendance 4,760
Lodging & Ancillary Revenue Metric
Overnight stays / team 2.2
Room nights/ team 2,618
Average room rate $150
Total lodging revenue generated $392,700
Ancillary spend per person / day
$200
Total ancillary spend $2,094,400
TOTAL DIRECT ECONOMIC IMPACT
$2,487,100
Hosting this annual tournament costs the program approximately $50k each year in direct
tournament expenses; tournament ice time alone represents 50% of the expense.
October 17, 2017 - Page 236 of
The complimentary ice time requests (#7b & #7c) will directly support our annual
tournament.
The Tournament is not the only time the VMHC is driving people into Vail. We host over
47 hockey games during the regular season at Dobson Arena with teams traveling from all
over Colorado. This also provides an economic impact on tourism with hotels, shopping,
skiing and dining during the weekends from November through March each year.
Here are some estimated numbers as the calculations are rounded and we cannot identify
if our guests are shopping and/or skiing.
_eague Games - Dobson Arena - Nov thru Mar
Total non -overnight league games
Players & Coaches / team
Additional family members / team
Total attendees / team
Total visitors in
attendance
Metric
13
17
51
68
884
Ancillary spend per person / day Metric
Meals
Shopping
Skiing
Total ancillary spend
$15
tbd
tbd
$13,260
Overnight League Games - Dobson Arena
Total overnight league games
Players & Coaches / team
Additional family members / team
Total attendees / team
Total visitors in
attendance
Metric
8
17
51
68
554
Lodging & Ancillary Revenue Metric
Overnight stays / game
Room nights / team
Average Room Rate
Total lodging revenue
generated
8
1
$150
$83,100
Ancillary spend per person / day
Meals
Shopping
Skiing
(lunch, dinner, breakfast, lunch)
Metric
$80
tbd
tbd
Total ancillary spend $44,320
October 17, 2017 - Page 237 of
TOTAL DIRECT ECONOMIC IMPACT
$140,680
In addition to the Sportsmanship Tournament, the VMHC is now offering a premier training
camp — the Precision Skills Clinic - during the last week in June. This clinic is now in its
second year and growing. The first year we had approximately 40 skaters, this year we
have over 60 and a new high school age group has been added. We predict the numbers
will continue to grow each year.
Our 5 year plan is to have an overnight clinic incorporating hiking, biking, rafting, and other
events to become a destination sports camp in Vail right before the 4th of July weekend.
We are requesting ice time (#7c) to help manage costs and continue to produce a
Destination Hockey Clinic for youths ages 8-17 in early summer.
The VMHC currently provides a world-class experience for approximately 180 players and
families within the Vail Valley. The program has established a fiscal policy which mandates
that 60% of program fees are generated through player registration. The remaining 40%
is `subsidized' through various fundraising initiatives. As such, we are highly dependent on
partnerships within the community and our volunteers. Requests #7a, d -f are all submitted
to support our general program expenditures and to support ongoing efforts to create a
Program of Excellence for the youth of our community.
Our request for a VMHC in -ice logo is warranted to show our commitment to partnership
and to share our love of hockey and the TOV as one unit. We want to be recognized as a
partner and customer of VRD and the TOV. Our logo would greatly support our club
marketing to youth who visit Vail and our local youth hockey through the VRD and
WECMRD Mini Mite and Mite programs.
11. How does your request support item 1C of the contribution policy?
The Town Council will evaluate the various proposals based on their direct benefit to the
entire community of Vail, fulfillment of the town's mission, and how this contribution will
affect our resort community's future health. The proposals must comply with the criteria
for the applicable funding category requested (criteria outlined on pages 1-2).
The Town Council's mission statement reads: In order to be the premier international
mountain resort community, we're committed to growing a vibrant, diverse economy and
community, providing our citizens and guests with exceptional services and an abundance
of recreational, cultural and educational opportunities.
The VMHC has held the Sportsmanship Hockey Tournament for almost 40 years. We feel
that we have created a boost in the Vail economy right before ski season kicks off in the
month of November with this tournament with an estimate of $2.4 million in revenue for the
TOV business community. The hockey players from the state of Colorado, and Utah have
all played in this tournament. We also have teams from all over Denver, Breckenridge,
Steamboat Springs, Telluride, Glenwood Springs, Aspen and more surrounding areas of
Colorado. Our goal next season is to have several spaces in each player division for out
of state teams to participate.
Vail presents itself as a standalone top tier location for everyone to travel to for youth
hockey. We had more complements last year than ever before based on our customer
service, detailed map of Vail and our hospitality. We also bring in new families who can
see Vail for the first time and want to come back because of how friendly everyone is and
how easy it is to get from place to place with the bus system.
We co -promote our tournament with our rink board sponsors to drive business back to
Vail. We have signage up at local restaurants about our tournament. We provide diversity
October 17, 2017 - Page 238 of
by hosting all ages and an all team tournament from Squirt age to Midget (8-17 year olds).
We also have a scholarship fund dedicated to help families bring their children into hockey
who cannot afford to do so financially. This is not only with the cost of hockey, but with
lessons, camps and equipment, not to mention hotel rooms for competitive travel.
Hockey is not only recreational, but is growing in our Valley, especially with the Yeti
winning the championship in Las Vegas, that makes more people want to see why hockey
is so great in the Vail area.
We provide education by our tournament being about Sportsmanship and being good
players on the ice by having a tournament about mutual respect for one another. We have
a # contest on Instagram — "Who is the Team with the Best Sportsmanship". The winner
last year created VAIL with players bodies on the ground at Dobson. It was amazing!
We share your TOV mission by our commitment to vibrancy in the 4th of July Parade.
Each year we enter an Award Winning Float in our category. The children love to walk in
the parade and hand out candy. We are proud to wave our colors and show our Vail
Mountaineer pride in the yearly parade.
We also continually have teams asking when registration begins because they do not want
to miss our Vail Tournament. Our town is one of a kind and we feel we help promote this
great environment with our hockey program and Sportsmanship Tournament.
We also are newly beginning our plans for the future with our Precision Skills Clinic. We
increased our attendance by 20 kids in its second year. We also have kids in our clinic
this year from Boston and several from Denver. We hope to turn this into an overnight
camp with the campers staying in Vail between ice and dryland activities plus bring in
rafting, biking and hiking and possibly a day of golf. We want to turn the end of June into
our time in Vail to become a destination hockey skills camp or a staycation camp for
area youth.
Lastly, our team is comprised of hockey players up and down Eagle County from Gypsum
to East Vail. We have the name Vail in our Club name for a reason. Branding for Vail and
branding for us as one group united under the same banner. We represent Vail and our
name with pride and only want to enhance your image and yours.
We are the biggest customer of Dobson Arena spending over $60,000 a year in ice
payments and dasher boards. We will continue to be the biggest as our club numbers
continue to grow and we will be needing more ice time to accommodate our membership.
For example, each year we have 3 Squirt level teams and this season we are predicting 5
teams. In the Pee Wee division we had 3 teams (for the first time) and will have 3 teams
again. We are starting a new full season Midget (JV) Team for those high school
freshmen who do not get to play. We are definitely growing and we greatly need your
assistance to sustain our payment structure for all the hockey families.
Who currently funds your organization (other governments, private donations, user fees, etc.)?
Our program is 60% funded by player fees, the other portion comes from Sponsors,
Fundraisers and Government entities.
13. Organization's mission statement:
October 17, 2017 - Page 239 of
Vail Mountaineer Hockey Club Mission:
We are a Program of Excellence committed to developing character through youth
hockey. Our values include the principles of respect and sportsmanship with an emphasis
on fun in a safe and healthy environment with both recreational and competitive levels of
play.
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions: You may insert a print out of your own financial report format instead of this
form, as long as part of the application's single electronic file (no multiple files please)
Round all figures to the nearest dollar. Please present in as much detail as possible.
October 17, 2017 - Page 240 of
Vail Mountaineer Hockey Club
BALANCE SHEET
As of June 30, 2017 TOTAL
ASSETS
Current Assets
Bank Accounts
1001 Alpine Bank Ops x2240 18,218
1001.10 QB - Intuit Merchant - OLD 0
Total 1001 Alpine Bank Ops x2240 18,218
1010 Alpine High Yield x3069 86,902
1015 Alpine Registration x7749 14,093
1020 1st Bank -Sponsorship x1204 42,674
1035 1st Bank Vail - Raffle Account -25
Alpine Uniforms x8168 21,003
Edward Jones x7844 - Gift of Hockey 1,400
PayPal VMHC 1,390
Total Bank Accounts $185,655
Accounts Receivable
12 Accounts Receivable 35,133
Total Accounts Receivable $35,133
Other Current Assets
12000 *Undeposited Funds 250
1230 Error Credit Cards 949
1310 Hockey Director Fee Advance 500
1899 Undeposited Funds (OLD) 0
Total Other Current Assets $1,699
Total Current Assets $222,487
Fixed Assets
15 Furniture, Fixtures and Equipment
1510 FFE - Office 1,144
1520 FFE - Jerseys 43,103
Jersey Depreciation -24,912
Total 1520 FFE - Jerseys 18,190
Total 15 Furniture, Fixtures and Equipment 19,334
Total Fixed Assets $19,334
TOTAL ASSETS $241,821
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Accounts Payable
20000 Accounts Payable 0
Total Accounts Payable $0
Total Current Liabilities $0
Total Liabilities $0
Equity
2930 Unrestricted Net Assets
30000 Opening Balance Equity {3}
37,286
Net Income
75,382
Total Equity
TOTAL LIABILITIES AND EQUITY
TOTAL
129,153
$241,821
October 17, 2017 - Page 241 of
$241,821
Profit & Loss Statement
Vail Mountaineer Hockey Club
PROFIT AND LOSS
July 2016 - June 2017
INCOME
30 Program Income
TOTAL
October 17, 2017 - Page 242 of
31 Youth Program Income
Girls U12 Program 12,170
Girls U14 Program 11,285
Girls U19 Program 14,173
House Rec Program 6,460
U10 Squirt Program 35,850
U12 Pee Wee Program 61,885
U14 Bantam Program 36,200
U18 Midget Program 8,385
Total 31 Youth Program Income 186,408
Uniform Rental 7,900
Volunteer Fees 1,200
Total 30 Program Income 195,508
321 Clinics & Misc Programs 18,638
351 Tournaments
Commissions 10,321
Retail Sales 3,403
Team Entrance Fees 110,506
Total 351 Tournaments 124,229
40 Fundraising Income
4330.00 Direct Public Grants 4,650
4340.00 Direct Public Support
4340.10 Business Contributions 49,890
4340.30 Gifts in Kind - Goods 2,000
Gift of Hockey Donations 887
Total 4340.00 Direct Public Support 52,777
4610.00 Other Types of Income
4610.50 Miscellaneous Revenue 763
4800 Silent Auction 2,110
Apparel Sales Income 803
Total 4610.00 Other Types of Income 3,676
4700.00 Special Events Income 23,030
Total 40 Fundraising Income 84,133
4500.00 Investment Income
4510.10 Interest -Savings, Short-term CD
Total 4500.00 Investment Income
44
44
Discounts & Promotions -1,335
Total Income $421,218
COST OF GOODS SOLD
Clinic & Camp Direct Expenses
Fundraising Direct Expenses
Rink Board Expenses
6,868
11,675
Special Events Production Expenses 2,741
Total Fundraising Direct Expenses 14,416
TOTAL
Program Direct Expenses
5140.50 Tournament Fees 24,564
Coach Travel Reimbursement 12,804
Coaching Apparel 5,042
Coaching Fees 5,000
League Fees 2,082
Officiating Expenses 14,545
Officiating Travel 610
Total Officiating Expenses 15,155
Player Uniforms Expenses 13,134
Program Ice Rental -2,696
October 17, 2017 - Page 243 of
Ice Rental - Dobson 47,616
Ice Rental - EPIR 46,506
Total Program Ice Rental 91,426
Total Program Direct Expenses 169,206
Scholarship Awards 6,300
Tournament Direct Expenses
Retail Sales Costs 286
Tournament Ice 23,225
Tournament Officiating 16,797
Tournament Production Expenses 6,975
Total Tournament Direct Expenses 47,283
Total Cost of Goods Sold $244,073
GROSS PROFIT $177,145
EXPENSES
50 Program Expenses
5100.00 Misc Team Expenses 3,405
5300.00 Coaching Admin Expenses
5310.15 Coaching Admin Travel 2,612
Total 5300.00 Coaching Admin Expenses 2,612
5610.10 Program Meeting Expenses 372
5720.10 Program Clinics & Camps 1,100
Club Uniforms & Apparel 2,883
Hockey Supplies & Equipment 5,378
Program Special Events 1,667
Total 50 Program Expenses 17,418
60 Administrative/ General Expense
6010.10 Accounting / Bookkeeping 675
6019.10 Bad Debt 879
6022.10 Bank Charges & Fees -35
CC Processing Fees 1,167
Total 6022.10 Bank Charges & Fees 1,132
6043.10 Taxes, Fees, & Licenses 151
6056.10 Office Supplies 130
6057.10 Postage, Mailing Service 92
6060.10 Printing and Copying 28
6083.10 Admin Travel 631
621 Contract/Outside Services 2,000
6220.10 Hockey Director Fees 59,366
Administrative Services 6,584
Total 621 Contract/Outside Services 67,950
Communications - Voice & Data 32
Dues & Subscriptions 430
Marketing
5110.20 Mite Promotions 1,140
TOTAL
Communication 873
Total Marketing 2,012
Meeting Expenses 1,582
Total 60 Administrative/ General Expense 75,725
Total Expenses $93,143
NET OPERATING INCOME
$84,002
OTHER EXPENSES
6035.10 Depreciation Expense 8,621
Total Other Expenses $8,621
NET OTHER INCOME $ -8,621
October 17, 2017 - Page 244 of
NET INCOME $75,382
October 17, 2017 - Page 245 of
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide
an electronic version only (single file please), sent to csmith@vailgov.com. Any application
received after that date will not be considered.
For questions on the financial statements, please contact Carlie Smith at 479-2119.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization: Special Olympics
2. Contact person: Kathy Mikolasy
3. Mailing address: PO Box 3724, Eagle, Co 81631
4. Telephone: 970-390-3816
5. E-mail address: chilihorse@hotmail.com
6. Members and Titles of your governing board: N/A
7. Amount of contribution requested: We are requesting 50 parking passes to be used by
our Volunteers on Sundays starting on January 7, 2018, and going through the ski
season with the exception of the weekend that we have our State Competition at
Copper Mountain. At this time we do not have that date. It will be some time in March
of 2018.
8. Organization fiscal year-end: N/A
9. Are your books audited? N/A
10. What category of funding is your organization applying for? (see definitions on
page 1): In -Kind Request
11. How will the contribution be used? Local Special Olympics serves the special needs
populations of Eagle County and the passes will be used for our dedicated volunteers.
We appreciate all our Volunteers do and it is wonderful to be able to help them with
parking while they are working with and training our Athletes during winter training
each Sunday in preparation for our Regional and State Competitions.
11. How does your request support item 10 of the contribution policy? In addition to
Special Olympics Mission Statement, this promotes community awareness and
interaction with Eagle County's Special Needs Population which we see again and
again as a win-win situation for everyone involved. We try to provide opportunities for
our Athletes to be able to participate in the sports and recreational activities that the
Vail Valley offers.
October 17, 2017 - Page 246 of
12. Who currently funds your organization (other governments, private donations, user
fees, etc.)? We receive limited funding from State of Colorado Special Olympics and
also from our Regional Office in Glenwood Springs. We occasionally get private
donations. Otherwise, our Volunteers not only volunteer their time but will contribute
funds if we need money for additional things like an end of the season picnic or
equipment for any of our Athletes. Vail Resorts, through their Epic Promise Program,
donates to us our lift tickets and the use of the race course on Vail Mountain.
13. Organization's mission statement: The Mission of Special Olympics Colorado (SOCO)
is to provide year-round sports training and athletic competition in a variety of olympic
type sports for children and adults with developmental disabilities, eight years of age
and older, giving them continuing opportunities to develop physical fitness,
demonstrate courage, experience joy, and participate in a sharing of gifts, skills and
friendship with their families, other Special Olympics Athletes and the Community.
October 17, 2017 - Page 247 of
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL fNSTRUCTIONS
Alf applications must be submitted to the Town of Vail by June 80, 2017 by ti: DO P. M. You must provide
an el.ectranic version only (Single fifie please), sent f .camith vailgov_com. any application
received after that date will not be considered.
For q uesdons on the financial statements, please contact Carlie Smith at 479-2119_
PLEASE TYPE THIS APPLICATION OR PR/NT IN SLAC K IN K
1. Name of organ iz tiOn; Small Champions, Inc.
2. Contacl person: John Weiss
3. maiiing address: PO Box 4691 Vail, GC 81658
4. 97210-00044
5, E-mail address: sma]lcham pions grnai Leon
6_ Members and Titles of your governing board
Connie Miller -Board Chair, Steve Holden -Tr, surP_r, Knra Heide, Kristin Jennings, Donna
Johnson, Brian Nestor. Honore Everly,
7_ Amount of conlbtKilion requested: 60 parking passes {day)
B, Organization fiscal year-end: Decernber 31
9, Are your books audited? Yes
10,
Page 1):
In -Kind requt
11_ How will the Onrtitribution be used?
(see definitiOnS On
Parking for the parents and coaches of our disabled and special needs children who participate in
our Small Champions Ski and Snowboard program on 9 "off-peak" Sunday's during the 201.7-18
winter season_
11 _ HOw does your request support item 1G of the contribution pxliey?
Small Champions provides a significant positive impe c t On the community by providing an
opportunity for children Of Eagle County that are challenged with physical, cognitive. and multiple
disabilities to be pail of a group from the same community that meets Often to enjoy sports, grow,
learn. and have fury_ it is very important for our Small GhampionS tO have a p€er group, and for
their f mitie_s to forge friendships ena bring them to help each other. The program is ora endimous
benefit ti the famirigis of the children (many of whom volunteer and participate in the program).
There is no other outlet in Eagle County wtrer they are able to interact with other families add
support the physical development of their child. Small Champions also reel -tilts volunteers from
the community that are available to offer assistance and their friendship wtrile experiencing a
6
October 17, 2017 - Page 241
sport with p particIpan. The final ca tcome is a sense of acCQmplisl1ment and belOnging for each
pprlikirrani that begins with learning a sport. No iltier program exir;}ts in the Eagle V IIey to
pr atd the$0 services fear these children_
12. Who currently tir,dn your organiza[ion (other governments, private donations, user fees,
etc_)?
Vail Resorts Epic Promise, Town of Vail, Town of Avon, Eagle County; United Way of Eagie River
Valley, Eagle County School District, Roubos Family Foundation, SI fifer Smith Frampton
Fiurrdjtiori, Vail Valley Care Vatl Valley Surgery Center, as well as many local individuals and
businesses_
13. Organization's mission statement;
Small Cha rr3piss is a non-profit organizations committed to enha oir19 arid improving quality of fife
by providing sports aid rec IirtiaI opportunities for eligible youth with multipl€, disabilities who
are residents of Eagle County, Colorado. InclividuarSreoeiva reeds based instruction to support
their developmental pre rmss_ We collaborate with and educaie community organizations,. and
generate sustainable funding and services_
October 17, 2017 - Page 24!
1¢yN PRI
•34414E17
4ctiruol [Basis
Erna!! Champions, inc.
1343[a nee Sheet
As. of March 11, 20117
ASSETS
Cur and Aiaati
ChctllingiSa ri
111 Bank -Small 'Chi limns. In ,
1st Bank Small Champs Pro Ras
ia't F,lwnk- rr II Charripo ru .IrrS. -mfr
liar . 1.17
1001004.04
102,4517 Ec7
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Walla Fargo irr e,irnont
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Total GhnolumgrE.atfros
Account" Rasslwble
4C1 0•- r- RiicHlidaNal
Total Accovnto Ruronmt a
T 191 C=TIN' L
Aria/. 1 SL 1 S
LIABILLIIE2 a EQUITY
LIabllrbas
Gorted Lia i.aies
x.44 t 03y:dhIN
Accourris Pa yule
TCIIAI i ulld Payahlr
Tota: Camila L;atlilltias
Tot7I 11h-'4Ss
'Eq."
Roainad Earnings
UAruwrietati hie{ Assam
Nat Incase
1ota1 CsUpp4r
TOTAL LIABILITIES a EOUTTY
8
524.42
148,984.40
14%404.42
W.7.962 a+
2.UfEIM
2 600 {0
360,702_44
:
+1.142i Y. .
1.1.74-S aS
11.x4•El as
92,799 4C
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9a5,Jfs 1t
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October 17, 2017 - Page 251
c-tr714.1
Accrual Banka
SmaIL Charrlpions , Inc,
Profit & Loss Budget Ovaneiew
Jail uary 1!I rough rot-Cernber 20-17
Jin - Dirt 11
crdnarp Incarnt<xpenze
Inccrtne
anlrilxbHln rrmtl Crain 1 til CrJI?•01:1
Golf 3ournamt.nt r4C•err++r # .CO.00
Pries '.i ill Rs' Ilscome
Winter P c. rirn re ,rHIIiz 250404
TnLaI Prrtyrrn Fcc Incomr 2.501.0C1
Total Mane i$6.565 00
Costotr da Sa+41
Cot' TilienJnXITIR Eipirrsf
Ciocrlrlp
Enlar79111rt'rer11
nes FH«H
Hate In Ona InaoranGe
Pfitis
$r9rc4
GDIt Toum 11nrrt rptnmi
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Total' c€ -
Cr00A Pront
Exp4ns4
td$ C +mpi kr497Am txpllau
Co:11111±1 LAte -?r Orfr.7m C.x.rd
Pnsgram Expense
I1 n wrig
Horsciack FJdmp
Rod Pv-Hprrl7
RumIrwF Cirl7µ
*wen_ L fcranni
W ECr F I
i1.2L 4.00
11,334.00
i75.Pti 06
50 040.44
09000
10.000 00
2000 cc.
Total Prc.rwn Exixrnw 00'rir.00
Toal trrrafi Chirnpi lls Program Erpenea 130%350 04
Anc.aurMlk+g $pftwAr%l Fsllifda. 03
Barri arra Grcdt t CMS
$ ik Fr«o: 1150
Cnhdil Card Fors EOM*
!Dud Bink rrld Gr dlt Card Fiat 6Th 00
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October 17, 2017 - Page 25:
VAILTOWN COUNCIL AGENDA MEMO
ITEM/TOPIC:
Adjournment 8:40 p.m.
TOWN Of UAJL
October 17, 2017 - Page 253 of