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HomeMy WebLinkAbout2017-10-17 Agenda and Supporting Documentation Town Council Regular MeetingVAIL TOWN COUNCIL REGULAR MEETING Evening Agenda Town Council Chambers 6:00 PM, October 17, 2017 TOM Of UAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment will be taken on each agenda item. Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak. 1. Citizen Participation 2. Consent Agenda 2.1. Minutes from September 5, 2017 meeting 2.2. Minutes from September 19, 2017 meeting 2.3. Resolution No. 36, Series of 2017, A Resolution Approving the Operating Plan and Budget of the Vail Local Marketing District, for its Fiscal Year January 1, 2018 through December 31, 2018 3. Town Manager Report 3.1. Town Manager Report Presenter(s): Greg Clifton, Town Manager 4. Presentations / Discussion 4.1. Short Term Rental policy discussion Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: Staff is requesting further clarification from Council on policy direction and will return with an ordinance on November 7th. Background: Over the course of two public input sessions this summer and four Council meetings, staff has received direction on regulations for the short term rental market. There are several other policy considerations that staff would like Council's direction prior to developing an ordinance. Staff Recommendation: Direct staff on additional policy changes, if any, prior to a proposed ordinance scheduled for November 7th. 5 min. 5 min. 60 min. October 17, 2017 - Page 1 of 25 5. Action Items 5.1. Resolution No. 32, Series of 2017, Resolution supporting Eagle County Ballot Issue 1A — funding mental health and substance abuse services in Eagle County through the taxation of retail marijuana Presenter(s): Dave Chapin, Mayor Action Requested of Council: Council is asked to vote on the resolution. 5 min. 5.2. Resolution No. 33, Series of 2017, Resolution of Support for the Vail Park 5 min. And Recreation District Ballot Issue at the November 7, 2017 Special Election Presenter(s): Dave Chapin, Mayor Action Requested of Council: Council is asked to vote on the resolution. 5.3. Resolution No. 34, Series of 2017, A Resolution in Support of Ballot Question 1 on the November 7, 2017 Town of Vail Election Ballot; and Setting Forth Details in Regard Thereto Presenter(s): Dave Chapin, Mayor Action Requested of Council: Council is asked to vote on the resolution. 5 min. 5.4. Resolution No. 35, Series of 2017, A Resolution Approving a Development 15 min. Agreement Between the Town of Vail, The Vail Local Housing Authority and Sonnenalp Properties, Inc. Presenter(s): George Ruther, Director of Community Development Action Requested of Council: Approve, Approve with Conditions or Deny Resolution No. 35, Series of 2017. Background: Sonnenalp Properties Inc. owns real property within town limits with a physical address of 501 N. Frontage Rd. W. The owner wishes to develop deed restriction property for employee housing which will consist of 65 residential dwelling units within one building, parking and walkway improvements as well as renewable energy options. In exchange for the Deed Restriction, the Town shall pay the Developer $4,225,000 (the "Town Contribution"). The Town Contribution is based on a per Unit price of $65,000 (for 65 Units). 6. Public Hearings 6.1. Second reading of Ordinance No. 14, Series 2017, an Ordinance adopting 30 min. a budget and financial plan and making appropriations to pay the costs, expenses and liabilities of the Town of Vail, Colorado for its fiscal year January 1, 2018 through December 31, 2018 Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: Approve or approve with amendments Ordinance No. 14, Series 2017 Background: Please see attached memo Staff Recommendation: Approve or approve with amendments Ordinance No. 14, Series 2017 7. Adjournment 7.1. Adjournment 8:40 p.m. October 17, 2017 - Page 2 of 25 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. October 17, 2017 - Page 3 of 25 VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Minutes from September 5, 2017 meeting ATTACHMENTS: Description September 5 2017 Meeting Minutes TOWN Of UAJL October 17, 2017 - Page 4 of 25 Vail Town Council Meeting Minutes Tuesday, September 5, 2017 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tem Dick Cleveland Kevin Foley Kim Langmaid Greg Moffet Members absent Jen Mason Staff members present: Greg Clifton, Town Manager Matt Mire, Town Attorney Patty McKenny, Town Clerk 1. Recognitions 1.1. Recognitions 1. Introduce new Town Manager Greg Clifton Mayor Chapin introduced Greg Clifton who will serve as Vail's next Town Manager. Clifton's background includes municipal work on the western slope, most recently as manager in Telluride. 2. Thank you to outgoing Economic Development Manager Kelli McDonald for years of service Mayor Chapin gave special recognition for Kelli McDonald as she finished ten years as the economic development manager with Vail. 2. Citizen Participation Jonathan Cohen thanked the town for addressing the speeding vehicles in the Booth Creek neighborhood as well as the recent Booth Creek Park improvements. Alison Wadey, VCBA, representing the Vail business community gave thanks to Kelli McDonald for all her work on behalf of their group. She also invited the community to participate in the upcoming charity golf tournament, the Businesses, Bogeys & Bragging Rights. 3. Consent Agenda 3.1. Resolution No. 26, 2017, A Resolution of the Vail Town Council Submitting to the Registered Electors of the Town A Ballot Question at the November 7, 2017 Regular Town Election to Restore Local Authority to Provide Cable Television Services, Telecommunications Services and High -Speed Internet Services Town Council Meeting Minutes of September 5, 2017 Page 1 October 17, 2017 - Page 5 of 25 Moffet moved to approve Resolution No. 26; Langmaid seconded the motion and it passed (6-0). The question would be included on the upcoming November ballot 3.2. Xcel Energy Easement at 111 South Frontage Road Moffet moved to approve the Xcel Energy easement; Langmaid seconded the motion and it passed (6-0). 4. Town Manager Report There was not a report at this time. 5. Public Hearings The applicant was not present for 5.1 at the time of consideration and the next item considered was as follows; 5.3. Second reading of Ordinance No. 11, Series of 2017, an ordinance to rezone a portion of Parcel 1 of the Golden Peak Ski Base And Recreation District Parcel subdivision from Ski Base Recreation District to Ski Base Recreation 2 District, located at 460 Vail Valley Drive/Parcel 1, Golden Peak Ski Base and Recreation District Parcel subdivision, and setting forth details in regard thereto. (PEC17-0036) Presenter(s): Jonathan Spence, Senior Planner Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 11, Series of 2017, upon second reading. Background: The applicant, Ski and Snowboard Club Vail (SSCV), represented by Braun Associates, Inc., is requesting a first reading of Ordinance No. 11, Series of 2017, an ordinance to rezone a portion of Parcel 1 of the Golden Peak Ski Base And Recreation District Parcel subdivision from Ski Base Recreation District to Ski Base Recreation 2 District, located at 460 Vail Valley Drive/Parcel 1, Golden Peak Ski Base and Recreation District Parcel subdivision, and setting forth details in regard thereto. This request was previously approved via Ordinance No. 17, Series of 2014, but has expired as the related plat was not recorded prior to the expiration clause contained in that ordinance. Staff Recommendation: On August 14, 2017 the Planning and Environmental Commission voted to recommend approval to the Town Council by a vote of 3-2-0 (Rediker/Perez opposed). It was noted there were no changes from first reading and Cleveland moved to approve Ordinance No. 11, Series of 2017, an ordinance to rezone a portion of Parcel 1 of the Golden Peak Ski Base And Recreation District Parcel; Foley seconded the motion and it passed (6-0). There was no public comment. 5.2. Town Council Call Up of Planning & Environmental Commission Approval of an amendment to a Conditional Use Permit for La Cantina Restaurant in the Vail Transportation Center Presenter(s): Chris Neubecker, Planning Manager Town Council Meeting Minutes of September 5, 2017 Page 2 October 17, 2017 - Page 6 of 25 Action Requested of Council: The Vail Town Council shall hold a public hearing, and shall uphold, uphold with modifications, or overturn the Planning and Environmental Commission's July 24, 2017 decision. Background: On July 24, 2017 the Planning and Environmental Commission voted 6-0 to approve the amendment to the conditional use permit for La Cantina Restaurant for construction of the outdoor dining patio, with nine (9) conditions. On August 1, 2017 the Town Council voted 7-0 to call up the decision of the Planning and Environmental Commission, citing the need for further review, concerns about the loss of vegetation at the Vail Transportation Center, and the change in character of Vail Village if the outdoor dining patio is constructed. Neubecker presented the materials associated with the call up of this matter, see packet materials. A site visit was conducted earlier in the day. It was noted the town was both the applicant and final decision maker and the town council could also determine not to proceed with the application. Council's input included both opposition and support of moving forward the application. Some supported activating the entrance to town, increasing revenues streams, and liked the creative way to enhance the area vs. those who opposed the application because the patio invades the landscaping and environment. Richard Wheelock, owner La Cantina, owner, spoke about his vision of the expansion. Chapin invited public input at this time; no comments were heard. Langmaid moved to withdraw the consent to proceed through the application process; Cleveland seconded the motion. The motion failed with a split vote, Foley, Bruno and Moffet — nay; Chapin, Langmaid, Cleveland — yea (3-3). Bruno moved to uphold the PEC decision pending negotiation of a new lease prior to issuance of a building permit. Foley seconded the motion and it failed as well; Foley, Bruno and Moffet — yes; Chapin, Langmaid, Cleveland — nay (3-3). Langmaid moved to postpone the decision until all members are present; there was no second and the motion failed. Langmaid moved to reverse the decision of the PEC; Cleveland seconded the motion and it failed, Foley, Bruno and Moffet — nay; Chapin, Langmaid, Cleveland — yea (3-3). The PEC decision to approve the application for an amendment to the conditional use permit allowing for the construction of an outdoor dining patio remained the final decision. 5.1. An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the final decision of the Town of Vail Planning and Environmental Commission on June 26, 2017, denying a request for a variance from Section 12-7B-16, Landscaping and Site Development, Vail Town Code, to allow for a reduction in landscaping area, located at 231 Gore Creek Drive / Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regards thereto. (TC17-0002) Presenter(s): Matt Panfil, Planner Action Requested of Council: The Town Council is asked to hold a public hearing on the appeal. Background: The applicant was required to provide landscaping as part of their 2016 remodel, however the landscaping has not been installed. The applicant requested a variance to the Town Council Meeting Minutes of September 5, 2017 Page 3 October 17, 2017 - Page 7 of 25 landscaping requirement, which request was denied by the Planning and Environmental Commission. Staff Recommendation: The Community Development Department recommends that the Town Council deny the appeal, and require the applicant to install the landscaping as originally planned. Staff presented the agenda item — see packet memo. The applicant, Sheika Gramshammer, was present to describe the basis for the appeal noting their current landscaping is appropriate and adequate, accommodating both bikes and flowers. Chapin asked for public input at this time; there was no input. Bruno moved to modify the PEC decision allowing for the variance on the planter boxes and as approved by the zoning administrator. Langmaid seconded the motion and it passed (4-2; Cleveland, Moffet — nay). 6. Presentations / Discussion 6.1. Short Term Rental Update Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: Identify potential policy changes in regulating the short term rental market in Vail. Background: With two public input sessions this summer, and three Council meetings, staff has reported on an estimated inventory of rentals, peer resort regulations, results of a third party survey and proposed solutions to issues identified. This discussion provides another opportunity for public input on potential policy changes. Staff Recommendation: Direct staff on potential policy changes to include in a draft ordinance for Council's review prior to an ordinance reading. Halloran presented the materials — see council packet materials. There was council discussion with support of some of the following requirements: ✓ Q1: Support for proposal to select software tracking system for internal process improvements ✓ Q2: Support for regulations to include the requirement of the property to provide for a local contact number ✓ Q2: Support for requirement that there are no impacts to the neighborhood, re: noise, trash, parking, life -safety issues, etc. ✓ Q3: Support for requiring an affidavit statement that property is outfitted with life -safety equipment: o Fire Extinguishers o Carbon Monoxide Detectors o Smoke Alarms o Maximum Occupancy o Compliance with definition of a "bedroom" Chapin asked for public input at this time. Public comments were heard as follows: Sheila and Dennis Linn, residents, expressed the need for a requirement that neighbor consent for STR in duplexes is a must since there are so many negative issues arise with this kind of renting. Town Council Meeting Minutes of September 5, 2017 Page 4 October 17, 2017 - Page 8 of 25 Joseph Staufer, resident, opposed any STR in Vail neighborhoods as licensing businesses in residential neighborhoods should not be allowed. Beth Plazec, resident, opposes the licensing of STR in residential neighborhoods, sees this as incentivizing homeowners to commercialize their homes, and this type of use should be a conditional use, per the zoning code. She would prefer a town -wide vote on the matter. Penny Wilson, resident, supports the homeowners association must sign off on any STR that a property wants to operate, this type of use should be addressed in the zoning code and coordinated with all government for the proper revenue collections. Jonathan Staufer, resident, supported regulations that required property managers be licensed and a record of a local contact be maintained by the town. Herman Staufer, resident, concerned about approving STR in residential areas and preferred this kind of use remain in the commercial areas since there are many associated impacts, i.e. traffic, noise, violations, enforcement, etc. It was clarified that STR are allowed uses in all zone districts within the town of Vail. The discussion pertained to drafting regulations addressing the STR. There was no further input at this time and staff summarized comments from the discussion noting the topic would be reviewed once again incorporating the comments. 6.2. Commercial Ski Storage Update Presenter(s): Chris Neubecker, Planning Manager Action Requested of Council: The Community Development Department and Commercial Ski Storage Task Force members will provide an update to the Town Council on issues relating to commercial ski storage, ski concierge and ski valet. The Council is asked to provide direction on possible text amendments to the Town Code. Background: The purpose of this memo is to update the Town Council on issues and progress relating to the Town's commercial ski storage regulations, and the results of the recent Commercial Ski Storage Task Force meetings. Neubecker presented the topic and the work of the 14 member task force - see materials in the packet. Summary of the Task Force recommendations included the following : ■ Keep the existing horizontal zoning in place, which only allows Commercial Ski Storage as a permitted use on the basement or garden level of a structure ■ Add graphics to improve the definitions for the following: ➢ First floor of street level ➢ Basement or garden level ■ Separate the definitions for Commercial Ski Storage and Ski Club ■ Create a separate definition for Ski Storage Lockers ■ Set time of day limits on the placement of ski racks outside of a business ■ Do not set limits on the number of racks placed on private property ■ Ensure that public pedestrian easements are not blocked by ski racks ■ Consider removing code language on outdoor displays stating that an outdoor display "shall not visually detract from or block storefront or shop window" Town Council Meeting Minutes of September 5, 2017 Page 5 October 17, 2017 - Page 9 of 25 ■ Clarify that a building used for delivery of skis to guests of a hotel, which is separated from the hotel property, is considered Commercial Ski Storage (i.e. Four Seasons at Gorsuch on Wall Street) Action Positive impact Negative Impact TIME Time of day limas on :he placement of ski racks outside of a business Achieves policy objective. Clearly indicates when racks of skis can be placed outside. Ensures ski racks are not outside all the time. May improve safer and aesthetics. Some business may operate outside the set time limits. PLACE Keep existing zoning that only allows ski storage in basements Maintains vibrancy o' retail shops and a tauran-s on street level Guests must walk up stairs in ski boots carrying skis. Reduced number of locations for ski storage_ P rahibit placing racks on pedestrian easements Ensures safe passage for pedestrians and emergency v e h icIes Sarne properties are surrounded by easements, and would have no place to place ski racks— Arrabelle; Concert Hall Plaza Clarify tha: a ski storage building separated from ;he hotel property is corrsidered Commercial ski Storage, and is not exempt from Commercial Ski Storage regulations Easierta understand if regulations are more specific Change may not be needed; applies only to one property (at this time) MANNER No limit an number of racks Allows business owner to deterrrine what is best 'orthe bu 5iness Potential negative impact on aesthetics_ OTHER CODE CLARIFICATIONS Add graphics to improve understanding of definitions Easier to understand Additional star time to develop graphics and update code through ordinance process. There may be impacts. to other sections of Town Code by amending definitions. Separate the definitions for Commercial Ski Storage and Ski Club Easierta understand Additional staff time to develop graphics and update code through ordinance process. Create a separate definition far Ski Storage Lockers Easierta understand Additional staff time to develop graphics and update code through ordinance prccess. Remove language an visually detracting or blocking storefront or shop window This language in the Outdoor Display section of the aide is already vague, and may be difficult to enforce May result in more clutter, and less visibility of display windows. Conflicts with the policy objective of maintaining vibrancy and economic vitality in the cammercia.l cores. Chapin thanked the task force for their recommendations and invited public input, as follows: Stephen Connelly, resident, supported the guest experience as the priority to uphold when making the final decisions about the policies. Brent Martin, Four Seasons, noted the topic was mostly gray and not always easy to address; he appreciated that there is understanding that the guest service has changed and the hotel's mission is to service the guests and get them "out of skis and back into town". Drew Riley requested a review be made of the definitions, specifically that of a "ski club". Town Council Meeting Minutes of September 5, 2017 Page 6 October 17, 2017 - Page 10 of 2 Adam Hart, Double Diamond, noted they are unclear about placement and timing of racks and this should be consistent across shops. Tom Higgins, American Ski Exchange, expressed support for the current rules and did not support "ski club" to be above the first floor of a building. Staff noted the next steps in this process identified below: • Week of September 11, 2017 — Present draft text amendments to Task Force • September 19, 2017 — Present draft text amendments to Town Council • October 9, 2017 — Planning and Environmental Commission public hearing and recommendation on text amendments • October 17, 2017 — Town Council — 1st Reading of Ordinance on text amendments • November 7, 2017 — 2nd Reading of Ordinance on text amendments • November 17, 2017 — Vail Mountain Opening Day 6.3. Update to the Town Council regarding the Nature Center Study including consultant selection, process and schedule. Presenter(s): Todd Oppenheimer, Capital Project Manager/Landscape Architect Action Requested of Council: The Town Council is asked to consider the information provided and offer feedback or questions regarding the process. Background: The Vail Nature Center Interpretive Master Plan was finalized in December 2015. The Master Plan is an internal planning document which describes the current context of the VNC operation and provides an overall vision, strategy, and thematic focus for the VNC for the next several years. The desired outcome of the Vail Nature Center Study is to add clarity, understanding and direction to the strategies outlined in the Vail Nature Center Interpretive Master Plan. Staff has issued a Request for Proposals and is prepared to procure the services of a professional design consultant to move forward with the initial phases of the Vail Nature Center Study. Staff Recommendation: Staff recommends the Town Council consider the information provided and offer feedback or questions regarding the process for the initial phases of the Vail Nature Center Study. Oppenheimer presented the status of the Vail Nature Center Study and their moving forward with the selection of the professional design consultant, Pam Hopkins and Sherry Dorward. Details found in the packet memo. Funding for this project, $45K, was already budgeted and they are ready to launch the work immediately and return in December with an update and some recommendations. Langmaid requested Walking Mountain Science Center representatives be included. Town Council Meeting Minutes of September 5, 2017 Page 7 October 17, 2017 - Page 11 of 2 There being no further business to come before the council, Foley moved to adjourn the meeting and Bruno seconded the motion which passed (6-0) and the meeting adjourned at 9:15 p.m. Respectfully Submitted, Attest: Dave Chapin, Mayor Patty McKenny, Town Clerk Town Council Meeting Minutes of September 5, 2017 Page 8 October 17, 2017 - Page 12 of 2 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Minutes from September 19, 2017 meeting ATTACHMENTS: Description September 19 2017 Meeting Minutes TOWN Of9 October 17, 2017 - Page 13 of 2 Vail Town Council Meeting Minutes Tuesday, September 19, 2017 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Staff members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tem Dick Cleveland Kevin Foley Kim Langmaid Jen Mason Greg Moffet Greg Clifton, Town Manager Matt Mire, Town Attorney Patty McKenny, Town Clerk 1. Citizen Participation Lea O'Brian, expressed concern about short term rentals occurring in their townhome complex and requested the town consider the regulations adopted by San Francisico. Chris Romer, Vail Valley Partnership, presented information about their new programming, Careerwise Colorado, an organization coordinating youth apprenticeships among businesses, students and educators. VVP is collaborating with Eagle County Schools, Colorado Mountain College and YouthPower 365 to launch this program. . 2. Consent Agenda 2.1. Resolution No. 27, Series of 2017, A Resolution Approving the Purchase of Real Property in the Town of Vail Legally Described as Altair Vail Inn Condominium, Unit #A104, Eagle County, Colorado with a Physical Address of 4192 Spruce Way, Vail, Colorado This item was removed from the consent agenda. 2.2. Public Works Site Water Quality Project Award Background: As a part of the Gore Creek Strategic Action plan, staff has had water quality improvements designed for the Public Works surface parking lots. The Town received two bids for the installation. This item was removed from the consent agenda. 2.3. Resolution No. 30, Series of 2017 A Resolution Approving an Intergovernmental Agreement Between the Town of Vail Colorado and the Colorado Department of Transportation Regarding the Intermountain Transportation Planning Commission; and Setting Forth Details in Regard Thereto Town Council Meeting Minutes of September 19, 2017 Page 1 October 17, 2017 - Page 14 of 2 Background: CDOT works closely with many planning partners throughout the state, including local officials in ten rural Transportation Planning Regions (TPRs) and the five Metropolitan Planning Areas. The Town of Vail is a part of the Intermountain TPR (IMTPR). Town engineering staff meets quarterly with CDOT and the IMTPR to participate in the planning of regional and statewide multimodal transportation plans. CDOT is in the process of updating the outdated IGA's for these TPR's. Moffet moved to approve Resolution No. 30; Langmaid seconded the motion and it passed (7-0). 3. Town Manager Report 3.1. Chamonix Neighborhood Project Update (verbal report) 4. Public Hearings 4.1. Ordinance No. 13, Series of 2017, First Reading, An Ordinance Approving the Rezoning of Lot 1, East Vail Workforce Housing Subdivision, from Two- Family Residential (R) District to Housing (H) District, and the Rezoning of Tract A, East Vail Workforce Housing Subdivision, from Two -Family Residential to Natural Area Preservation (NAP) District. (PEC17-0039) Presenter(s): Chris Neubecker, Planning Manager Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 13, Series of 2017, upon first reading. Background: The applicant, The Vail Corporation (aka Vail Resorts), is requesting a zone district boundary amendment, pursuant to Section 12-3- 7, Amendment, Vail Town Code, to allow for a rezoning of an unplatted parcel of land from Two -Family Residential (R) District to the Housing (H) District on the western portion of the site, and Natural Area Preservation (NAP) District on the eastern portion of the site. On September 11, 2017 the Planning and Environmental Commission held a public hearing on this application, and voted 6-0 to recommend approval to the Vail Town Council for this zone district boundary amendment. Staff Recommendation: The Community Development Department recommends that the Town Council hold a public hearing on this item to take testimony, and then vote on the first reading of this ordinance for a zone district boundary amendment. Chapin noted the public hearing was opened during the afternoon site visit to the East Vail property with town council members. Neubecker noted the numerous public input letters that have been received which have become part of the public record. Chris Jarnot, Vail Resorts, Inc., spoke about the application and the need for workforce housing. Dominic Mauriello, representing the applicant Vail Resorts, Inc., presented the application to the public. If the rezoning application were to be approved, he noted the company would seek out a development partner on the next phase of the project. He noted the presentation agenda below (see packet materials for full slideshow): ■ Introduction to the Project Team ■ Overview of the Proposal ■ Vail Resort's Commitment to Employee Housing ■ Process for Project ■ Location and Property Information Town Council Meeting Minutes of September 19, 2017 Page 2 October 17, 2017 - Page 15 of 2 ■ Existing Zoning: Two -Family Residential CURRENT ZONING TWO-FAMILY RESIDENTIAL (H) DISTRICT — 23.3 ACRES Permitted Uses — Single -Family Residential Dwellings Two -Family Residential Dwellings PROPOSED ZONING HOUSING (H) DISTRICT — 5.4 ACRES Permitted Uses — Deed Restricted Housing NATURAL AREA PRESERVATION (NAP) DISTRICT — 17.9 ACRES Permitted Uses — Nature Preserves ■ Proposed Zoning: Housing and Natural Area Preservation REZONING VS. EXISTING ZONING ✓ •No guarantees what development will be approved under the H zone district ✓ •If the rezoning is not approved, future development of the site will be under Two -Family Residential zoning ✓ •A vote on this application is not about development versus no development •Its about what gets developed ■ Workforce Housing Need was reviewed by the many documents and surveys conducted ■ Environmental Characteristics Rick Thomson, certified wildlife biologist, presented highlights from his wildlife study report which addressed bighorn sheep, elk, peregrine falcon, black bear, moose, mountain goat, mountain lion, and mule deer. ■ Criteria for Review ■ Conclusions • Complies with all of the criteria for review of a zoning amendment • Serves the best interest of the community • The proposal furthers two major development objectives: Provision of employee housing Protection of environmentally sensitive land • Environmental considerations will be appropriately addressed with any development plan Chapin invited public input at this time during the public hearing: 1. Bill Eggers, resident representing group called "Booth Creek Cares", expressed there are many issues with the rezoning the property, i.e. ownership issues, transportation, density, wildlife report, town's mission for overall development, and environment. He asked the town proceed with a more collaborative community approach. 2. Randi Borgen, resident, expressed concerns with traffic issues in that neighborhood. 3. Chris Romer, VVP, expressed their organization supports this rezoning application as it is a step towards sustainability of the community. 4. Gini Grisafi, resident, noted the need for employee housing but wasn't supportive of this location in light of the bighorn sheep also living in the area. She also requested the effort be collaborative with the town and the community. 5. Jack Stephan, resident, expressed concern the council is taking action and has not yet seen the development plan. 6. Pati Marsh, resident, expressed concerns and questions about the criteria and whether it complies with the town's land use plan. 7. Alan Danson, resident, expressed concerns using the location for for employee housing and would prefer an evaluation be made of other sites that would be better suited to this type of housing. He requested further review of a land swap options and thanked Jarnot for his consideration of such option. He requested the council table the ordinance and get all parties to consider the pros and cons of a potential swap Town Council Meeting Minutes of September 19, 2017 Page 3 October 17, 2017 - Page 16 of 2 8. Elyse Howard, Habitat for Humanity, supported the rezoning application as there is an incredible need for this kind of project. 9. Bobbi Lipnick, resident, supported the rezoning application and was appreciative of the offer to include a portion of the land be rezoned as natural preservation area status. 10. Richard Leslie, resident, opposed the rezone application and questioned why it needed to be decided upon at this time. He supported further review of the land swap option. 11. Charlie Langmaid, resident, expressed support for keeping the property for as is for a "park" for the bighorn sheep population and requested more review so that workforce housing be placed in a better location. 12. James Wilkins, VLHA, reminded everyone the review is about a proposed rezoning application on private property. 13. John Bailey, Eagle resident, expressed support of open space and wildlife as well as supportive of workforce housing and that this proposal accomplished both objectives. 14. Molly Murphy, VLHA, expressed support for the rezoning application. 15. Doug Woolridge, VRI, expressed that recruiting employees has been extremely difficult and workforce housing is a must if they are to hire employees. 16. Lauren Phillips, VRI, expressed the need for her housing and was hopeful the rezoning would lead to workforce housing opportunities. 17. Morgan Landers, expressed support for the rezoning application and sees this problem as a regional issue that needs to be solved with multiple projects. 18. Scott Hunn, Eagle resident, supportive of this project as a solution to the problem and lack of workforce housing. 19. Kim Bell Williams, Eagle County Housing Director, expressed support for the rezoning application as a first step towards creating community In Vail. 20. Pam Stenmark, asked that all parties to listen carefully to the land swap idea and take the time to review the viability of this option. 21. Steve Lindstrom, VLHA, resident, expressed that the matter at hand is a zoning matter and the community would be better for taking this offer. 22. Kirk Dwyer, Ski Club Vail Director, expressed support for the rezoning application and how difficult it is to find housing in the area. 23. Mary McDougall, VLHA, resident, expressed support of the rezoning and noted the need for the private sector to help solve the housing problems. 24. Ann Esson, resident, requested council table the matter and review the land swap idea. She preferred further evaluation of whether the project could even be built on the parcel with all of its difficulties in terrain. 25. Patty Langmaid, resident, expressed support of the bighorn sheep and opposition to the application for rezoning. 26. Brian Eggelton, Minturn resident, expressed support for more housing. Public comment period was closed at this time. Mauriello noted there was no development plan at this time. It was noted that a letter from the Colorado Parks and Wildlife deferred any input until there is a development plan. Staff noted the parcel is not designated open space. There were some questions about tabling the matter and the history of ownership and tax payments on the parcel. Langmaid and Mason expressed opposition to the rezoning application noting concerns about displacing the bighorn sheep and historical ownership of the property. Langmaid summarized her basis for opposing the application was not suitable or compatible with the town's goals and not meeting criteria #1, #2, #3, #5, and #8. She noted there is a better location for employee housing. Mason supported more review of a land swap option. Other comments that supported Town Council Meeting Minutes of September 19, 2017 Page 4 October 17, 2017 - Page 17 of 2 the application addressed private property ownership having a right to develop, the application is for a down -zoning of the property would be less impactful in the area, and the ability to preserve a larger portion of the property was of great value. Some expressed there may be many challenges in actually building the project in light of the terrain of the parcel. There was agreement that preserving the wildlife in that location would be of great importance. Moffet moved that Based upon the review of the criteria outlined in Sections VII of the Staff memorandum to the Planning and Environmental Commission dated September 11, 2017, and the evidence and testimony presented, the Vail Town Council finds: 1. That the amendments are consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town; 2. That the amendments are compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and, 3. That the amendments promote the health, safety, morals, and general welfare of the town and promote the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality." Moffet moved to approve, on first reading, Ordinance No. 13, Series of 2017, an ordinance for a zone district boundary amendment for an unplatted parcel of land in the South '/2, Southeast 1/4, of Section 2, Township 5, Range 80 West 6th Principal Meridian from Two -Family Residential (R) District to the Housing (H) District on the western portion of the site, and Natural Area Preservation (NAP) District on the eastern portion of the site, and setting forth details in regard thereto. Bruno seconded the motion and the motion passed (6-2; Langmaid and Mason — nay). Chapin noted the criteria were outlined in the staff memo to the PEC dated Sept. 11 and included in the packet materials (section VII: Review Criteria). 4.2. Ordinance No. 12, Series of 2017, First Reading, An Ordinance Amending Section 12-23-2, Employee Generation and Mitigation Rates, Vail Town Code to Amend Table 23- 1, Employee Generation Rates by Type of Construction Use, and to Amend the Definition of Nexus Study in Section 12-2-2, Definitions, Vail Town Code Presenter(s): Chris Neubecker, Planning Manager Action Requested of Council: The Town Council shall approve, approve with modifications, or deny Ordinance No. 12, Series of 2017, upon first reading. Background: The 2006 Vail Employer Survey Summary of Results (Nexus Study) must be updated regularly to remain effective and relevant to ensure an accurate reflection of the current and future employee housing needs resulting from new development and redevelopment in the town. The Nexus Study is used by the Town of Vail in administering commercial linkage requirements for development within the Town of Vail. Staff Recommendation: The Community Development Department recommends that the Town Council open the public hearing and take testimony on the proposed ordinance. Moffet moved to approve on first reading, Ordinance No. 12, Series of 2017, an ordinance amending Section 12-23-2, Employee Generation and Mitigation Rates, Vail Town Code, to amend Table 23-1, Employee Generation Rates by Type of Commercial Use, and to amend the Town Council Meeting Minutes of September 19, 2017 Page 5 October 17, 2017 - Page 18 of 2 definition of Nexus Study in Section 12-2-2, definitions, Vail Town Code, and setting forth details in regard thereto, based on the following findings: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and compatible with the development objectives of the town; and 2. That the amendment furthers the general and specific purposes of the sign regulations; and 3. That the amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. Langmaid seconded the motion and the motion passed (6-1; Foley opposed). There was no public input on this topic. The ordinance decreased the accommodation unit rate for employee generation by 0.1% and increased the employee generation rate for eating and drinking establishments by 3.45% employees. Foley noted his concern about the recommendation of the increase to restaurants as why he did not support the ordinance. 5. Presentations / Discussion 5.1. Update on Parking & Transportation Task Force recommended 2017-2018 Winter Parking Program Presenter(s): Greg Hall, Director of Public Works and Transportation Action Requested of Council: Provide direction to the staff and the PATTF on the information presented as well as provide feedback on the issues regarding any additional information which would be useful from the Task Force as the Town Council will be asked to decide on the winter 2017- 2018 parking program in October. Background: The Parking & Transportation Task Force was formed in 1999 in an advisory capacity and has been enacted through the years at the direction of the Vail Town Council. In reinstating the Task Force, the role of the 12 -member group is to provide advisory input and recommendations on parking, transit and traffic operations. Staff Recommendation: Staff recommends the Town Council provide input, direction and issues the council would like the Parking and Transportation Task Force to address in order to make a final recommendation to the Vail Town Council to review, adopt or modify at a regular evening meeting in October for the upcoming winter 2017-2018 ski season. The Task Force addressed some of the following topics during their discussions: Goals, Policies, Guidelines, 2016-17 winter review, parking customer surveys, peer resort review pricing & parking product, vail free parking and outlying parking, rates and passes, 2 - hour free period, daily and overnight parking, transit, the future of parking and transportation. Winter 2017-2018 objectives and recommendations ■ Require construction projects to have an employee transportation and parking plan ■ Work with ECO Transit to support increased service in 2018 through county budget process ■ Develop a marketing and messaging plan around the following to reach 15 day overflow goal, see memo for details ■ Inventory and add bike racks, bike corrals for special events Town Council Meeting Minutes of September 19, 2017 Page 6 October 17, 2017 - Page 19 of 2 • Enhancing additional winterer transit service • Long-term storage of cars • Inventory winter usage of private lots The recommendations for rate and parking passes are reflected below: Recommended Rate Struc-ure: Existing Proposed Oto 3D Free Free 30 to 1 Free Free 1 to 1.5 'Free Free 1.5 to 2 Free $5 2t0.3 S15 SJD 3to4 S2C 52C 411315 S25 S3C 15 to 24 S2F 54C Recommended Parking Pass Prices Existing Proposed Gold 5325C 53250 Si Iver S' 83C S2D0D Blue 5'10C 51500 Green S 530 $750 Pink S -FCS S3D0 After some discussion it was noted final decisions would be made at the next meeting. Some feedback addressed the basis for changes as being revenue neutral and the need to change behavior by changing the rates. 5.2. Commercial Ski Storage Update Presenter(s): Chris Neubecker, Planning Manager Action Requested of Council: Staff asks that the Town Council review the attached memo, answer the questions posed the memo, and provide direction on the proposed text amendments concerning Commercial Ski Storage. Background: On September 5, 2017, the Community Development Department presented the recommendations of the Commercial Ski Storage Task Force on possible code amendments to clarify the Town's existing policy on ski storage, ski concierge, and ski valet. The Town Council directed staff to develop draft text amendments for review before moving forward with the formal ordinance process. The attached memo, recommendations and draft text amendments are provided in response to Council's direction. Staff noted that the topic would return for further review after the task force reviewed their recommendations with the PEC. 6. Action Items 6.1. Resolution No. 29, 2017 A Resolution Approving the Town of Vail Transportation Impact Fee Schedule, Pursuant to Title 12-26; and Setting Forth Details in Regard Thereto Presenter(s): Tom Kassmel, Town Engineer Town Council Meeting Minutes of September 19, 2017 Page 7 October 17, 2017 - Page 20 of 2 Action Requested of Council: Adopt Resolution No. 29, Series 2107, Transportation Impact Fee Schedule Background: On July 11, 2017 the Town of Vail adopted Title 12-26, Transportation Impact Fee, of the Vail Town Code. The proposed transportation impact fee applies to new developments, including creation of any new residential dwelling units, or any new commercial floor area. The fee does not apply to residential remodels where no additional units are added, or to commercial remodels that do not increase square footage or change use. In order to implement the impact fee Town Council will need to adopt a Fee Schedule. Maximum Supportable Transportation Impact Fees Recommended 596 10% 1596 20% Residentaif Dwellings (per Unit.) Dwelling, Two FamilycrMuitiple Family {In the Core Area} 5 5,960.00 $ 5,662.00 5 5,364.00 5 5,061.00 5 4,76800 Dwelling, Two Family or Multiple Family (Outside the Core Area) 5 7,450.00 $ 7,077.50 5 6.705.00 $ 6,332.50 $ 5,960.00 Dwelling, Single Family 5 9,686.00 5 9.201.70 5 8,717.40 S 8233.10 5 7,74880 Employee Housing Unit 50 5 - 5 - 5 - 5 - ,A rcommodo tion Unit (per final Accommodation Unit (In Core Area) $ 5,960.00 $ 5,662.00 5 5,364.00 5 5,066.00 5 4,76&00 Accommodation Unit {Outside Core Areal 5 7,450.00 5 7,077.50 5 6,705.00 5 6,332.50 5 5,960.00 Commerdol (per sauore foot of floororo! Restaurant& Retail Establishments 5 13.90 5 13.21 5 12.51 5 11.82 5 11.12 Facilities Health Care 5 9.93 5 9.43 5 8.94 5 8.44 5 7.94 Office &Other Services 5 6.20 5 5.89 5 5.58 5 5.27 5 4.96 Total Projected Revenue $ 18,244,320.00 6 17,332,104.00 5 16,419,868.00 $ 15,507,67200 $ 14,585,456.00 Total Additional Amount Subsidized by IOWA 5 2,553,860.00 $ 3,466,075.00 5 4,378,292.00 5 5290,508.00 5 6,202,724.00 There was some brief discussion about the proposed rate schedule (above). Due to the late evening, a motion was made by Cleveland to table the item to a future date; Foley seconded the motion and it passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting and Bruno seconded the motion which passed (6-0) and the meeting adjourned at 11 p.m. Respectfully Submitted, Attest: Dave Chapin, Mayor Patty McKenny, Town Clerk Town Council Meeting Minutes of September 19, 2017 Page 8 October 17, 2017 - Page 21 of 2 TOWN Of9 VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Resolution No. 36, Series of 2017, A Resolution Approving the Operating Plan and Budget of the Vail Local Marketing District, for its Fiscal Year January 1, 2018 through December 31, 2018 ATTACHMENTS: Description VLMD 2018 Budget TOV October 17, 2017 - Page 22 of 2 TOWN OF VAIL Memorandum To: Vail Town Council From: Vail Local Marketing District Date: October 17, 2017 Subject: Vail Local Marketing District 2018 Operating Plan and Budget I. BACKGROUND The Vail Local Marketing District approved the 2018 Operating Plan and Budget at the September 19th, 2017 meeting and no changes have been made since then. The mission of the Vail Local Marketing District is to market and promote Vail to attract overnight destination guests primarily during the May — October time frame, creating economic vitality by increasing both the visitor base and sales tax revenues. To date, 2017 summer results show a mix in sales tax performance, with a decrease in May and increases in June and July as compared to the same time period in 2016. The overarching goal is to strengthen Vail's position as a year-round destination that appeals to a broad audience by elevating the summer brand position. The marketing objectives outlined in the VLMD operating plan are: Continue the momentum and build on the powerful leadership position of the year-round Vail brand in order to: • Increase May — October occupancy • Increase sales tax revenue • Increase group occupancy • Optimize visitor mix • Monitor net promoter score (due to new methodology) • Increase consideration percentage as measured by Burke II. BUDGET DETAIL Budgeted revenue from lodging tax collections is proposed at $3,200,000 for 2018. The assumptions for this projection are conservative and consistent with the town's expected sales tax revenue for 2018. Proposed budgeted expenditures are $3,400,000 for 2018 programs. This is a $350,000 decrease from 2017 budgeted expenditures when $500,000 of fund balance was utilized. However, this is a $240,000 increase October 17, 2017 - Page 23 of 2 from 2016 expenditures. The 2018 ending fund balance is projected to be $943,733, which is 30% of annual revenues, and within Council's directive of 25% of annual revenues. The following shifts are recommended from the 2017 budget to the 2018 budget to address recent successes and opportunities and to achieve the outlined marketing objectives: o Keep Vail in the leadership position and maintain our competitive edge among other mountain destinations o Increase our ability to be in market longer and during key timeframes o Allow us to reach more of our audience nationally, within destination markets and in the Front Range o Increase the momentum for reaching annual and 5 -year goals • Destination budget decreases 2% by realizing a savings in Search Engine Marketing and increased overall digital media efficiencies • International budget decreases 6% with the elimination of the Panama market • Front Range budget decreases 16% with increased digital media efficiencies and elimination of some traditional sources • Groups and Meetings budget increases slightly to provide additional sales efforts as well as targeted partnerships • PR budget decreases 26% with savings in fees due to reduced scope and the elimination of Panama • Research budget decreases 38% to reflect that there is no Burke Brand Research study in 2018, it is every other year • Web/email marketing/social media increases 13% in order to provide more content and social efforts • Photography/video decreases 39% since a significant investment was made in 2017 to build the video assets and photo archives • Branding/production decreases 13% since the new brand marketing was executed in 2016 and production in 2017 so realizing a savings in fees and production costs due to reduced scope of work • Professional Fees decrease 2% commensurate with the reduction in scope of work at the new budget level • Event Support decreases 80% with the removal of the US Pro Challenge/Colorado Classic line item that had been carried in the budget the last several years The budgetary changes outlined above reflect the goal of shifting dollars to optimize the visitor mix of destination, front range and international travelers; to drive revenue by focusing on the core audience while broadening and increasing relevancy with a younger demographic; to maximize off peak, mid -week and shoulder seasons and to increase awareness of Vail as a group and meeting destination and drive quality leads to the lodging community through additional outreach and programs in 2018. Town of Vail Page 2 October 17, 2017 - Page 24 of 2 ACTION REQUESTED OF VAIL TOWN COUNCIL The Vail Local Marketing District recommends that the Vail Town Council approve the 2018 Operating Plan and budget of $3,400,000. Town of Vail Page 3 October 17, 2017 - Page 25 of 2 Income Lodging Tax Interest Income Total Income Vail Local Marketing District 2018 Proposed Budget Proposed 2016 2017 2018 Actual Budget Budget 3,198,625 1,722 3,300,000 3,200,000 2,000 2,000 3,200,347 3,302,000 3,202,000 Expense Destination 1,032,293 1,285,500 1,182,548 International 180,704 241,000 235,052 Front Range 247,368 264,000 222,000 Groups and Meetings 700,248 752,965 756,375 Public Relations Expenses 101,693 115,000 85,200 Content/Influencer Strategy 100,000 Photography / Video 152,180 185,000 112,000 Research 71,966 136,088 84,365 Web Site 45,000 104,000 50,000 Admin Miscellaneous 4,991 7,487 8,000 Email Marketing 6,500 6,500 6,500 Branding 202,289 110,000 98,000 Professional Fees Vail App 35,000 Legal and Accounting 22,000 25,000 25,000 Advertising 50,741 58,000 48,000 Advertising Agent Fees 45,000 45,000 45,000 Marketing Coordination-TOV 90,000 95,000 95,000 Marketing Coordination-VVP 40,000 40,000 40,000 Professional Fees - MYPR 125,589 132,460 124,960 Ft Range Promotion Fees 22,000 22,000 22,000 Total Professional Fees 395,330 417,460 434,960 Special Event Funding Special Event Funding Pro -Cycling Challenge Event Liason Total Special Events Total Expense 21,250 100,000 25,000 25,000 21,250 125,000 25,000 3,161,811 3,750,000 3,400,000 Net Income 38,536 (448,000) (198,000) Beginning Fund Balance 1,552,198 1,590,733 1,142,733 Ending Fund Balance 1,590,733 1,142,733 944,733 %age Fund Balance (25% required) 50% 35% 30% 4 October 17, 2017 - Page 26 of 253 RESOLUTION NO. 36 SERIES OF 2017 A RESOLUTION APPROVING THE OPERATING PLAN AND BUDGET OF THE VAIL LOCAL MARKETING DISTRICT, FOR ITS FISCAL YEAR JANUARY 1, 2018 THROUGH DECEMBER 31, 2018 WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); and WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; and WHEREAS, C.R.S. §29-25-110 requires the Council's annual approval of the operating plan the Vail Local Marketing District (the "VLMD"). NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council approves the operating plan and budget of the VLMD for marketing related expenditures beginning on the first day of January, 2018, and ending on the 31St day of December, 2018. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 17th of October, 2017. Dave Chapin, Town Mayor Attested: Patty McKenny, Town Clerk Resolution No. 36, Series of 2017 October 17, 2017 - Page 27 of 2 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Town Manager Report PRESENTER(S): Greg Clifton, Town Manager ATTACHMENTS: Description Town Manager Report TOWN Of9 October 17, 2017 - Page 28 of 2 TOWN OF VAIL ` 75 South Frontage Road West Vail, Colorado 81657 vailgov.com TOWN MANAGER REPORT - OCT 17th TOWN COUNCIL MEETING TOPICS • Library - Environmental Achievement • Police Updates • Red Sandstone Parking Structure • Staff Compensation Comparisons • The First 30 Days • Economic Development Director Library - Environmental Achievement Town Manager's Office 970.479.2106 970.479.2157 fax The Colorado Department of Public Health and Environment has recognized 167 companies for outstanding environmental achievements that help keep Colorado a desirable place to work and live. The department, in partnership with the Pollution Prevention Advisory Board and the Colorado Environmental Partnership, presented the 18th annual Environmental Leadership Awards on October 4th in Glendale. This year's program recognized 21 new Gold Leaders. The Vail Public Library is one of 90 companies and organizations statewide already designated as Gold Leaders. The library was awarded this distinction last October at the Environmental Leadership Awards event. Vail Public Library still holds the distinction of being the only Gold Level library in the State. The Leadership Program is open to all Colorado businesses, educational institutions, government agencies, communities, and nonprofits. This is exciting news as our Town Library has voluntarily gone beyond compliance with state and federal regulations and is committed to continual environmental improvement. In 2015, the library was certified Actively Green due to efforts toward improved recycling and composting as well as educational outreach. The library currently has a very engaged staff member, Sandy Rivera, who is working diligently to increase the library's sustainability efforts on all fronts. Sandy Rivera also serves on the Town of Vail's Green Team. Police Updates The Vail Police Department recently said goodbye to Fran Micka who is retiring after 15 years. Fran is looking forward to a longer tennis season in Texas after serving on the police administration and records team. The Department is finishing up two weeks of training for all the officers. The 40 hours of training that each officer received included topics such as: Domestic Violence Investigation, Eagle County Collaborative Management Program Referrals, Legal Updates, Skills Training, and Standardized Field Sobriety Testing. October 17, 2017 - Page 29 of 2 Red Sandstone Parking Structure The Council, on August 1st, directed staff to provide a reinforced foundation to the Red Sandstone Parking Structure in order to accommodate future upward expansions. The added cost to the budget based on the schematic design pricing was initially estimated to be $732,000. The project team has advanced a design to meet this objective. Haselden Construction will have an updated cost estimate for the project with the additional foundation work. Staff will provide Council a verbal update during its regular meeting. Staff Compensation Comparisons With the pending approval of the 2018 Budget, there is justified interest in the Town's labor costs and compensation. In totality, the Town's labor cost represents about 66% of its total budget. This however is reflective of an array of in-house services such as the Town's library, transportation, and emergency services. We are fortunate to have these services within the structure of the Town organization. The labor costs are also reflective of a high level of services, across the spectrum, meeting the Vail standard for our residents and guests. The budget documents will include data related to compensation comparisons with both public and private sectors. The data will graphically demonstrate that the Town of Vail is on par with its staff compensation. Council can expect more elaboration upon the topic of staff compensation in future budgets ... it is a worthy topic for discussion. The First 30 Days ... Council may recall the First Year Game Plan that was submitted to you in July during the recruitment process. The first 30 days were targeted to include initial organizational meetings, individual meetings with management staff, and individual meetings, with Council members. Focus would include the budget meetings, "meet and greet" functions, and acquaintance with the many boards and commissions. Toward these initial pursuits, the past 30 days have included the following: • Full time work commenced on September 25th • Our weekly management meetings are occurring from 10am to noon on every Wednesday; individual meetings with all managers (directors) occur every Monday, 30 minutes per each. • Meetings with departmental staff have included the Vail Library, the Town Administrative group, and a portion of the Public Works Department. • I have attended the Vail Housing Authority meeting, the Vail Economic Advisory Committee, and have observed the Planning and Environment Commission in action. • Meet and greets with individual community members have been occurring with Town Manager's Report Page 2 October 17, 2017 - Page 30 of 2 regularity. Lunch meetings with individual Council members have commenced. • There has been some involvement with the budget process, focusing on specific items and narratives. The budget process has been masterfully overseen through the Finance Department with significant collaboration by all. • In the months ahead, focus will shift to more community involvement and outreach, continued departmental meetings for the purpose of meeting the entire staff, orientation for new Council member(s), a management level retreat and a Council retreat. Economic Development Director Speaking of recruitment, the process is well underway for the hire of a new Economic Development Director, to fill the (very large) shoes of our recently -retired Kelli McDonald. More than 80 applicants have submitted their resumes for the position. We have requested assistance from a small group of board members from the VEAC, VLMDAC, and CSE to assist in the selection process. Initially the HR team will work with the board group to narrow the pool to a group of finalists who will be interviewed by a panel of community members and internal staff. Additionally, we are planning for a "meet the candidates" reception and interviews for late October or early November, with a selection of the successful finalist to follow. Stay tuned. Town Manager's Report Page 3 October 17, 2017 - Page 31 of 2 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Short Term Rental policy discussion PRESENTER(S): Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: Staff is requesting further clarification from Council on policy direction and will return with an ordinance on November 7th. BACKGROUND: Over the course of two public input sessions this summer and four Council meetings, staff has received direction on regulations for the short term rental market. There are several other policy considerations that staff would like Council's direction prior to developing an ordinance. STAFF RECOMMENDATION: Direct staff on additional policy changes, if any, prior to a proposed ordinance scheduled for November 7th. ATTACHMENTS: Description STR Regulations October 17, 2017 - Page 32 of 2 TOWN OF VAIL Memorandum TO: Vail Town Council FROM: Finance Department, Economic Development Department DATE: October 17, 2017 SUBJECT: Short Term Rental Policy Considerations I. SUMMARY The purpose of this memo is to provide Council an opportunity to review draft ordinance wording for implementation of regulations and compliance of short-term rentals (STRs). II. BACKGROUND On August 1st, RRC & Associates and staff presented the results of public outreach efforts and Council had a high-level discussion of preliminary ideas for future regulation and compliance methods. The town has hosted two public input meetings this summer, with additional public input opportunities during four Council discussions on the topic since May. Staff continues to research and participate in STR topics. For example on October 12th, staff attended a panel discussion on "New Approaches to Short Term Rental Regulations" in Frisco, CO. Later this month, Johannah Richards, the town's Sales Tax Administrator will present an update of Vail's STR regulations during a workshop sponsored by The Riley Center for Livable Communities - College of Charleston. The workshop is focused on "Strategies for Managing and Measuring Residential Short -Term Rentals." The evolving landscape of the short term rental market dictates that the town continue evaluating and adjusting our process to keep pace. The proposed ordinance scheduled for November 7th will address recently -identified regulation needs, however staff may propose additional changes as opportunities arise. III. DISCUSSION During the September 5th Council meeting, staff received feedback from Council regarding specific regulations relating to STRs. The outcomes could be divided into those items October 17, 2017 - Page 33 of 2 requiring legislation (Council ordinance) and those items that can be addressed administratively. A. Items requiring legislation that staff is currently working on includes the following: • Revise the current ordinance to remove the 14 -day threshold to require a license • Create a penalty / fine structure for the unlicensed operation of short-term rentals • Require an affidavit to be signed by the licensee to acknowledge trash, noise and parking violations as well as verifying life safety precautions are in place.* Staff has another suggestion based on additional research. Please see below for details on the concept of a third party inspector. • Require a local property contact for each rental which must be posted in the interior of the rented unit for renters, as well as documented with the town. Staff requests further clarification from Council on the below topics prior to drafting an Ordinance for the November 7th meeting: 1. Joint ownership. Specifically this entails a required sign -off by a neighbor sharing a party wall, for example a duplex owner. Does Council wish to include a requirement relating to joint ownership in the ordinance? 2. Council has initially approved the town requiring an owner -signed affidavit verifying that the owner has complied with short term rental safety requirements such as CO2 monitors, smoke detectors and occupancy limits. Sample checklists are attached (Attachment A) which provides a lot of detailed considerations. 3. Based on additional research, staff would like to propose another option for addressing safety concerns. Rather than rely on an affidavit, the owner could be required to obtain an inspection from a third party company as part of the annual licensing process. Staff would suggest that a standard checklist form be used by the inspector and could provide a list of accepted vendors. Does Council wish to require an affidavit or an outside inspection prior to licensing and license renewal? 4. Also on the topic of safety, citizens have expressed concerns with snowy/icy exterior walkways and stairs as potential hazards to vacationing guests. Does Council wish to include exterior walkways in the safety requirements? 5. Council previously discussed tracking violations of the town's current noise, trash, and parking ordinances for the purposes of license revocation. Does Council wish to add a regulation to enable the town staff to revoke a business license if a certain number of verified violations occur for a particular rental unit? Staff believes that license revocation may be an effective enforcement tool. It could be structured with a revocation hearing and applicable criteria to ensure a fairly administered process. 6. With enforcement in mind, the posting of a rentals license number on the exterior of the unit would greatly improve reporting of complaints or violations that must be -2- October 17, 2017 - Page 34 of 2 verified by police or code enforcement. A call into Dispatch or responding officers may not be able to readily identify if the location is a rental or confirm the exact address and unit number. Without a confirmed location, it will be difficult to prove that a violation has occurred. Other communities such as South Lake Tahoe, Hood River, Oregon, and Santa Cruz County, California have implemented an exterior posting of the license number. South Lake Tahoe for example uses a 12"x12" sign placed near the main doorway and Santa Cruz signs are limited to 216 square inches. Any regulation surrounding exterior signage would have to first be approved by the Design Review Board (DRB). Does Council support exterior posting of license numbers? 7. Since the last Council discussion on STRs, staff has learned of new legislation passed in San Francisco that is gaining traction with other municipalities. The new regulation requires hosting platforms such as VBRO or Airbnb to verify that a rental is licensed with the municipality prior to listing the advertisement. The hosting platforms are allowed to use multiple methods to verify licensing. Other municipalities pursuing this same regulation include Santa Monica, California and Miami -Dade County, Florida. Does Council wish to pursue requiring hosting platforms to confirm licensing prior to posting a rental online? Based on Council direction, the above items will be included in an ordinance scheduled for first reading on November 7th. B. Items not requiring legislation that staff is currently working on includes the following: • RFQ's have been sent out for software to enable better enforcement and tracking. Demonstrations and research are currently underway. • Staff is updating the town's database of rentals, by parcel number, including rentals represented by a property management company. An up-to-date database is critical for effective enforcement efforts. This will utilize GIS resources. • Staff will actively engage in enforcement practices and track communications with owners. • Staff has been working on developing education handouts and communications. Specifically, the education addresses topics such as trash, noise, parking, and life safety. A variety of audiences are being considered such as owners, renters, local contacts and neighbors. The following is a list of education materials that would be distributed to each group: o Owners would receive information upon licensing (or renewal). o Neighbors would receive a "who to call" information guide. o Local property contacts will receive guidelines outlining expectations. o Renters would be notified of local regulations / considerations via a posting on the interior of the rental unit. - 3 October 17, 2017 - Page 35 of 2 • Short Term Rental License application forms will be formulated to include an affidavit form (or inspection checklist), a complete list of websites and listing numbers where the STR is advertised, and local property contact information. • Staff has begun working with the Police Department/Code Enforcement to involve their feedback in the education efforts, and establish a communication method to track complaints reported to Dispatch Services and follow up on violations. • Verified violations will be tracked within the business licensing software. IV. REQUEST OF COUNCIL Based on confirmation from Council, staff will bring back draft ordinance wording for better consistency and wording in the town code as it relates to short term rentals. - 4 October 17, 2017 - Page 36 of 2 RENTER SELF -CERTIFICATION CHECKLIST UNIT#: LIFE SAFETY THE CERTIFICATE TO RENT IS/WILL BE POSTED CONSPICUOUSLY STREET NUMBER IS CLEARLY MARKED ON BUILDING ELECTRICAL PANEL/CIRCUIT BREAKER IS LABELED CLEARLY AND ACCESSIBLE SMOKE DETECTORS ARE IN WORKING ORDER CARBON MONOXIDE DETECTORS ARE IN WORKING ORDER DECKS, GUARDRAILS, AND HANDRAILS ARE PRESENT IF APPLICABLE AND IN WORKING ORDER EGRESS FROM BUILDING IS UNOBSTRUCTED FIRE EXTINGUISHERS ARE PRESENT AND MAINTAINED AS REQUIRED BY CODE EMERGENCY LIGHTS ARE LOCATED IN COMMON AREAS OR EGRESSES OF CONDOMINIUM COMPLEX r Please check each line to certify you are in compliance with the Provincetown Habitations for Rent Regulations SANITATION RENTERS ARE INFORMED OF RECYCLING/TRASH PROCEDURES RECYCLING/TRASH IS STORED AND DISPOSED OF PROPERLY BUILDING ENVELOPE IS SECURE & WEATHER TIGHT BUILDING EXTERIOR IS IN GOOD REPAIR SITE AND BUILDING LIGHTING ARE SUFFICIENT DWELLING INTERIOR IS IN GOOD REPAIR DWELLING IS CLEAN AND IN GOOD REPAIR VENTILATION/AIR EXCHANGE IS SUFFICIENT DOORS/WINDOWS ARE OPERABLE AND SECURE NO EVIDENCE OF EXCESSIVE MOISTURE SUFFICIENT NATURAL LIGHT ALL FIXTURES PRESENT AND IN GOOD REPAIR NO ACTIVE HAZARDS PRESENT NON -POROUS SURFACE FINISHES ARE INTACT DWELLING IS SOUND BUFFERED DWELLING IS PEST/VERMIN FREE SCREENS ARE INSTALLED (APRIL 1 - OCTOBER 30) KITCHEN FACILITIES ARE PROVIDED AND IN GOOD REPAIR (YES/NO) WASTEWATER (select one) TYPE OF WASTEWATER DISPOSAL SYSTEM: n CESSPOOL n SEWER n SEPTIC/TITLE 5 OWNERS DUTY OF COMPLIANCE (initial each of the following) I will ensure that compliance with the conditions set forth in the Rental Certificate and all applicable laws relative to the habitation of the premises is maintained at all times. I will ensure that the maximum occupancy of the premises is not exceeded at any time. I will ensure that the individual(s) identified as being available for responding to emergencies and requests for assistance are in fact available at all times and that a prompt and appropriate response is provided. I understand that the Board of Health may, in lieu of suspension or revocation, modify any Rental Certificate to impose additional conditions, including but not limited to a requirement for periodic inspections and/or a limitation on the maximum number of occupants allowed. I understand if any Rental Certificate is suspended or revoked, I am responsible for finding alternative and comparable housing for any and all tenants until such time as the tenancy ends or the rental certificate is reinstated. I certify, under pains and penalties of perjury, that I have inspected each unit and that it complies with all applicable laws, including but not limited to the State Sanitary Code, 105 CMR 410.000, et seq., the State Building Code, 780 CMR, the Town of Provincetown Zoning Bylaws, and Provincetown Board of Health Regulation Part XII. Sign: Print: Date: October 17, 2017 - Page 37 of 2 Rental Property Self -Inspection Checklist All questions must be answered. Failure to answer any question will delay Please check ( ) your issuance of a Rental Permit Number. if condition is met EXTERIOR OF THE HOUSE 1. House # is posted in numerals a minimum of 4 inches tall. 2. House # is visible from the street. 3. Is there a swimming pool? If NO, go to #8 4. There is a code compliant, 4 foot high fence around pool. 5. Pool gates are self-closing, self -latching and lockable. 6. There is a working alarm on every door to the pool area. 7. There is an alarm in the pool. INTERIOR OF THE HOUSE 8. How many bedrooms are in the house? 9. How many levels, including a basement, if applicable, are in the house? 10. Is there a lower -level recreation area? 11. Is there a lower -level sleeping area? 12. There are handrails on all stairways. 13. The electrical panel is properly marked. YES ( ) NO ( ) YES ( ) NO ( ) () () SMOKE DETECTORS/CARBON MONOXIDE DETECTORS 14. Smoke detectors are installed and working on every level. 15. Carbon monoxide detectors are installed and working on every level. 16. Smoke detectors are installed and working in every bedroom. 17. Smoke detectors are installed and working in every sleeping area. 18. Smoke detectors are installed within 10 feet of any bedroom door in the hallway. 19. Smoke and carbon monoxide detector batteries are replaced regularly. FIREPLACE/WOOD BURNING STOVE 20. Does your home have a fireplace or wood -burning stove? If YES, answer #21 21. The fireplace or wood -burning stove has a door(s) or screen(s). YES() NO() YES () NO ( ) NOTICE: Only those structures and uses that have received a Certificate of Occupancy may be legally occupied pursuant to the Shelter Island Town Code. The issuance of a Rental License number for a property does not mean that all structures, or portions thereof, on said property may be legally occupied. Please consult with the Building Department as to any questions about open building permits and legal uses. Sworn to under penalty of perjury: Property Owner's Name Owner's Original Signature Sworn to before me this day of _, 20 (Notary Public) October 17, 2017 - Page 38 of 2 Life Safety Compliance and Contact Verification Form *all fields required The owner must perform the following tests and certify compliance by signing below. 1. Smoke and Carbon Monoxide Alarm Verification: Verification of number and locations are required for the entire property. Every smoke and carbon monoxide alarm must function properly with the alarm sounding after pushing the test button. Smoke detectors must be installed inside sleeping rooms, outside sleeping areas in the immediate vicinity of bedrooms, and on each story. Carbon monoxide alarms must be within 15 feet of all bedrooms. Number and location(s) of smoke alarms Number and location(s) of carbon monoxide alarms Owner Signature Print Name Date 2. IPMC Life Safety Verification: Every Short -Term Rental property must comply with life safety regulations under the International Property Maintenance Code as adopted by the City of Boulder Municipal Code for building safety. More information on the IPMC Life Safety Code can be found here: Chapter 2 - Property Maintenance Code https://library.municode.com/co/boulder/codes/municipal_code?nodeld=TIT10ST CH2PRMACO Owner Signature Print Name *all fields required LOCAL CONTACT: Provide contact information for two additional contact persons within 60 minutes of the property. Date First Name Middle Initial Last Name Address City/State Zip Code Primary Phone LOCAL CONTACT: Secondary Phone (if applicable) Email Address First Name Middle Initial Last Name Address City/State Zip Code Primary Phone Secondary Phone (if applicable) Email Address October 17, 2017 - Page 39 of 2 TOWN Of UAJL VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Resolution No. 32, Series of 2017, Resolution supporting Eagle County Ballot Issue 1A — funding mental health and substance abuse services in Eagle County through the taxation of retail marijuana PRESENTER(S): Dave Chapin, Mayor ACTION REQUESTED OF COUNCIL: Council is asked to vote on the resolution. ATTACHMENTS: Description Resolution No. 32, Series of 2017 October 17, 2017 - Page 40 of 2 • 1 What is being proposed and Why? Eagle County is seeking to enact a tax on the sale and production of recreational marijuana. The funds raised from this tax will help address the shortage of mental illness and substance abuse programs and facilities in our community. 1 s : IZ m Z --1 < O m r m 2 O D z October 17, VOTE YES FOR MENTAL HEALTH An innovative funding source for Mental Health =MIME Vote Yes for 1A Vote Yes for Mental Health Why do it? One in four experiences a mental illness or substance abuse crisis in a given year. The new tax is providing an opportunity to re- solve the funding treatment challenges that some liken to an epidemic. What is the need here? • There is a lack of mental health and substance abuse facilities and programs in Eagle County. • Residents have to drive to Grand Junc- tion or Frisco for facility -based care. • Mind Springs Health has experienced a 367% increase in call volume from Eagle County residents to their 24/7 crisis and suicide hotline over the past 6 years. • Mental illness issues have been called an "epidemic" by experts. • Suicide rates in Eagle County are double the state average. • T• What is being proposed? • A tax on recreational marijuana produc- tion and use starting at 2.5 percent and capping out at 5 percent in five years. • Medical marijuana products will not be taxed. • At present there is no county tax on marijuana. • Nearly 60% of the tax will be paid by Eagle County visitors. • Only recreational marijuana users will pay tax. October 17, 2017 How will the money be used? • The new tax could eventually generate more than $1 million as the industry grows. • Each year $1.2 million of that will be earmarked solely for mental illness and substance abuse services in the Eagfe River and Roaring Fork Valleys. • A committee of behavioral health experts will recommend the best use of those funds including mental illness walk- in and substance abuse clinics, respite care, crisis stabilization, suicide prevention and social detox units. • It is anticipated it will take several years to generate more than $1.2 million, and when that happens any excess funds will be invested in community projects. t_LAEN .',;1C L http://rriE llcIlhc,,1llhvotcwc-,.c(Tm RESOLUTION NO. 32 SERIES OF 2017 A RESOLUTION SUPPORTING EAGLE COUNTY BALLOT ISSUE 1A — FUNDING MENTAL HEALTH AND SUBSTANCE ABUSE SERVICES IN EAGLE COUNTY THROUGH THE TAXATION OF RETAIL MARIJUANA WHEREAS, the Board of County Commissioners ("County") has submitted to the registered, qualified electors of Eagle County, at the general election to be held on November 7, 2017, a question authorizing a sales and excise tax increase for the purpose of funding mental health and substance abuse services in Eagle County; WHEREAS, C.R.S. §1-45-117(1)(b)(III) allows any political subdivision to pass a resolution in support and otherwise take a position of advocacy on this issue and report the passage of the same through established, customary means; WHEREAS, the Vail Town Council desire to support the County's efforts in this regard and encourage our constituents to vote yes on Ballot Issue 1A; WHEREAS, many of our citizens with needs for assistance and/or treatment with regard to substance abuse and mental health have faced a persistent problem of having a lack of facilities or funding for such services. For those in Eagle County needing these services the closest existing facilities are located in Grand Junction and Frisco; and WHEREAS, mental health and substance abuse issues impact a large sector of our population: • 1 in 4 adults experience a mental health or addiction crisis in a given year • 18% of adults live with anxiety disorders • 60% with a mental illness don't receive treatment • 20% of 13-18 year olds live with a mental health condition • 50% of youth ages 8-15 don't receive treatment • 37% students with mental health conditions dropout of high school- highest rate of any disability group • Eagle County has already seen 10 individuals commit suicide in 2017 and is on pace to set a record for annual suicides; WHEREAS, the marijuana industry and its associated sales tax revenues has created an opportunity to help resolve the funding and treatment problem; and WHEREAS, if approved, a significant portion of the resulting tax revenue from the sale of recreational marijuana - $1.2 million minimum - would be dedicated and immediately available to create programs for prevention of mental health and treatment of substance abuse issues. The longer-term goal involves the creation of an in -county facility. October 17, 2017 - Page 43 of 2 NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, as follows: Section 1. The Vail Town Council would like to join Eagle County, our health care providers, our local law enforcement agencies, our school districts, and our other community partners in supporting the passage of Ballot Issue 1A — Funding Mental Health and Substance Abuse Services in Eagle County through the Taxation of Retail Marijuana. The registered, qualified electors of Town of Vail are encouraged to vote yes on Ballot Issue 1A. Section 2: Adoption of this resolution may be reported or distributed only through established, customary means, other than paid advertising, by which information about other proceedings of the Town Council is regularly provided to the public. Section 3: This resolution is effective upon adoption. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 17th day of October, 2017. Dave Chapin, Mayor of the Town of Vail, Colorado ATTEST: Patty McKenny, Town Clerk October 17, 2017 - Page 44 of 2 TOWN IfO VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Resolution No. 33, Series of 2017, Resolution of Support for the Vail Park And Recreation District Ballot Issue at the November 7, 2017 Special Election PRESENTER(S): Dave Chapin, Mayor ACTION REQUESTED OF COUNCIL: Council is asked to vote on the resolution. ATTACHMENTS: Description Res. No. 33 VRD Ballot Proposal October 17, 2017 - Page 45 of 2 01- 0 O gs:C .> CSC 1.1. co o 0 U E z O >al `) U LU w > CC W N �. N C O IJ 0 0 0 ti o03 C "a> *' L O y + N Q) (ti y c `a c 3� ,0 s o �> ° • �°o N • Q O~ L N O E O - C a) +�' to O) Z fa co = 0 U Q) -t U N LO O f0 a) c C Q O N N (!) C+ 0-0 22 o c 0.0 L 2 d Q V) Toa fr C +-' f6 c C fC a) '- > •Ra)c)oQ;- a) N s c `) c.> c a) O N 1--O a)0+. 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Ln Es as as O �• i N O c N • N X (fl 4 (0 0 1— ' O C October 17, 2017 - Page 47 of 2 RESOLUTION NO. 33 SERIES OF 2017 RESOLUTION OF SUPPORT FOR THE VAIL PARK AND RECREATION DISTRICT BALLOT ISSUE AT THE NOVEMBER 7, 2017 SPECIAL ELECTION WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter; WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; WHEREAS, when Vail's electorate voted in 1994 to separate the mil levy for Vail Parks and Recreation District from the Town of Vail, the VRD's tax base became less sustainable over time; and WHEREAS, the Vail Park and Recreation District ("VRD") Board of Directors (the "Board") has determined that the interest of VRD and the public interest and necessity require that VRD increase its property tax levy; WHEREAS, VRD's Board further has determined that it is necessary to submit to the eligible electors of VRD the question of authorizing VRD to increase its property tax levy at the election to be held on November 7, 2017 as "Ballot Issue A"; WHEREAS, VRD operates and manages facilities and provides services to the Vail community; since the VRD was created as a special district separate from the Town of Vail, it has substantially increased programming and taken management of new facilities to keep up with growing resident and guest demand; this has resulted in increased costs; WHEREAS, under its current tax constraints, VRD faces a gap in its ability to pay the capital costs of its operation; the existing levy was intended to cover operation costs only, not capital costs; and this operating tax rate has not been increased in the 24 years that the VRD has grown; WHEREAS, VRD operates the Vail Golf Club, Dobson Ice Arena, Vail Tennis Center, Vail Nordic Center, Vail Gymnastics Center, Golden Peak Pickleball Center, Zeke M. Pierce Skatepark, Vail Athletic Fields, Imagination Station and Community Programming Room, Vail Nature Center, after-school programs and open gyms at Red Sandstone Elementary School, summer day camps and sports camps, adult sports leagues, trail running, mountain biking and whitewater races, art and fitness classes and many of Vail's favorite family events and tournaments; WHEREAS, without this increase, rates would have to be increased 35 percent across the board for all programming and events, which means an annual silver golf pass now costing $1,000 would increase to $1,350; a softball team's fees would increase from $585 to $789.75 and one day of youth summer camp would increase from $55 to $74; WHEREAS, new funding would keep the facilities and operations environmentally friendly for residents and guests, and align the district with the Town of Vail's Sustainable Destination designation by replacing the inefficient chiller system at Dobson Ice Arena, updating October 17, 2017 - Page 48 of 2 the restrooms at the Vail Athletic Field, and pursuing solar power and energy saving programs at each of the VRD facilities; WHEREAS, keeping VRD's rates affordable will add to Vail's sense of community by preserving affordable recreational and educational opportunities for Vail's residents, children and working families; WHEREAS, the money would replace outdated equipment and address the major repair backlog to upgrade and renovate facilities, such as updating the bleachers, scoreboards, sound system and concession at Dobson Ice Arena; the starter house and bridges at the Vail Golf Club, kids' exhibits at the Imagination Station, and the old Vail Tennis Center building; WHEREAS, a yes vote on Ballot Issue A is a vote to preserve affordable recreational opportunities for all of Vail's residents and guests, and to upgrade and maintain safe and modern facilities for generations to come; WHEREAS, if passed, Ballot Issue A will provide VRD with an extra 1.000 mill levy, which results in an annual tax increase of $36 for a house worth $500,000; and WHEREAS, it is the opinion of the Town Council that increasing VRD's property tax levy will promote the health, safety and welfare of the entire community. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, as follows: Section 1. The Vail Town Council hereby supports the passage of Ballot Issue A — to provide the VRD with an extra 1.00 mill levy — and the registered, qualified electors of the Town of Vail are encouraged to vote yes on Ballot Issue A. Section 2: Adoption of this resolution may be reported or distributed only through established, customary means, other than paid advertising, by which information about other proceedings of the Town Council is regularly provided to the public. Section 3: This resolution is effective upon adoption. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 17th day of October, 2017. Dave Chapin, Mayor of the Town of Vail, Colorado ATTEST: Patty McKenny, Town Clerk October 17, 2017 - Page 49 of 2 TOWN Of9 VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Resolution No. 34, Series of 2017, A Resolution in Support of Ballot Question 1 on the November 7, 2017 Town of Vail Election Ballot; and Setting Forth Details in Regard Thereto PRESENTER(S): Dave Chapin, Mayor ACTION REQUESTED OF COUNCIL: Council is asked to vote on the resolution. ATTACHMENTS: Description Resolution No. 34, Series of 2017 October 17, 2017 - Page 50 of 2 RESOLUTION NO. 34 Series of 2017 A RESOLUTION IN SUPPORT OF BALLOT QUESTION 1 ON THE NOVEMBER 7, 2017, TOWN OF VAIL ELECTION BALLOT; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; WHEREAS, Senate Bill 05-152, codified at C.R.S § 29-27-101, et seq., prohibits most uses of municipal resources for infrastructure to improve the following: local broadband service "advanced services"), cable television services, and telecommunications services, without the approval of the registered electors of the applicable municipality; WHEREAS, C.R.S § 29-27-201(1) authorizes a local government to submit to the registered electors of the local government the question of whether the local government shall be authorized to provide cable television services, telecommunications services and advanced services within its boundaries; WHEREAS, the Council has submitted to the vote of the registered electors of the Town, as a referred measured under C.R.S. § 29-27-201(1), the question of whether the Town should be authorized to provide cable television services, telecommunications services and advanced services within its boundaries, all as more fully described in the ballot question set forth in Resolution No. 26, Series of 2017; WHEREAS, the ballot question will be "Question 1" on the November 7, 2017, Town election ballot; and WHEREAS, approval of Question 1 will restore the Town's legal authority to study, consider, and potentially provide, or partner to provide, advanced services, cable television services and telecommunications services in the Town. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, as follows: Section 1: The Council unanimously supports the passage of Question 1 on the November 7, 2017, Town election ballot, and recommends that the electors of the Town vote in favor of such ballot question. 1 October 17, 2017 - Page 51 of 2 Section 2: Adoption of this resolution may be reported or distributed only through established, customary means, other than paid advertising, by which information about other proceedings of the Town Council is regularly provided to the public. Section 3: This resolution is effective upon adoption. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 17th day of October, 2017. Dave Chapin, Mayor of the Town of Vail, Colorado ATTEST: Patty McKenny, Town Clerk 2 October 17, 2017 - Page 52 of 2 TOWN 19F9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Resolution No. 35, Series of 2017, A Resolution Approving a Development Agreement Between the Town of Vail, The Vail Local Housing Authority and Sonnenalp Properties, Inc. PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: Approve, Approve with Conditions or Deny Resolution No. 35, Series of 2017. BACKGROUND: Sonnenalp Properties Inc. owns real property within town limits with a physical address of 501 N. Frontage Rd. W. The owner wishes to develop deed restriction property for employee housing which will consist of 65 residential dwelling units within one building, parking and walkway improvements as well as renewable energy options. In exchange for the Deed Restriction, the Town shall pay the Developer $4,225,000 (the "Town Contribution"). The Town Contribution is based on a per Unit price of $65,000 (for 65 Units). ATTACHMENTS: Description Resolution No. 35, Series of 2017 Development Agreement Deed Restriction October 17, 2017 - Page 53 of 2 RESOLUTION NO 35. Series of 2017 A RESOLUTION APPROVING A DEVELOPMENT AGREEMENT BETWEEN THE TOWN OF VAIL, THE VAIL LOCAL HOUSING AUTHORITY AND SONNENALP PROPERTIES, INC.; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; WHEREAS, Sonnenalp Properties Inc. (the "Developer") is the owner of certain real property with a physical address of 501 North Frontage Road West, Vail, CO 81658 (the "Property"); WHEREAS, the Developer plans to redevelop the Property for rental employee housing (the "Development"); WHEREAS, the Developer anticipates that the Development will consist of 65 residential dwelling units within one building, together with associated landscaping, lighting, driveway, parking and walkway improvements, as well as renewable energy options and multi -modal transportation options; WHEREAS, the final design and layout of the Development is subject to approval by the Town's Planning and Environmental and Design Review, and will be set forth in an approved development plan; WHEREAS, the Development will be subject to a Deed Restriction for the benefit of the Town; WHEREAS, in exchange for the Deed Restriction, the Town shall pay the Developer $4,225,000 (the "Town Contribution"). The Town Contribution is based on a per Unit price of $65,000 (for 65 Units). If the Approved Plan includes less than 65 Units, the Town Contribution shall automatically be reduced accordingly, on a per -Unit basis. The Town Contribution shall also be reduced by the actual amount of any grant received by the Developer from any other source; and WHEREAS, the Town and the Developer wish to enter into a development agreement (the "Agreement") to further set forth the responsibilities of the parties with regarding the Development. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: 1. The Agreement is hereby approved in substantially the same form attached hereto as Exhibit A and in a form approved by the Town Attorney, and the Town Manager is hereby authorized to execute the Agreement on behalf of the Town. Resolution No. 35, Series of 2017 October 17, 2017 - Page 54 of 2 2. This resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 17th day of October 2017. Dave Chapin, Mayor of the Town of Vail, Colorado ATTEST: Patty McKenny, Town Clerk Resolution No. 35, Series of 2017 October 17, 2017 - Page 55 of 2 DEVELOPMENT AGREEMENT THIS DEVELOPMENT AGREEMENT (the "Agreement") is made this day of , 2017 (the "Effective Date"), by and among the Town of Vail, Colorado, a Colorado home rule municipality with an address of 75 South Frontage Road, Vail, Colorado 81657 (the "Town"), the Vail Local Housing Authority, a local housing authority with an address of 75 South Frontage Road, Vail, Colorado 81657 (the "VLHA"), and Sonnenalp Properties, Inc. a Colorado corporation with an address of 20 Vail Rd., Vail, CO 81657 ("Developer") (each individually a "Party" and collectively the "Parties"). WHEREAS, Developer is the owner of certain real property more particularly described in Exhibit A, attached hereto and incorporated herein by this reference (the "Property"); WHEREAS, Developer plans to develop the Property for rental employee housing (the "Development"); WHEREAS, the Development will be subject to a Deed Restriction for the benefit of the Town in the form attached hereto as Exhibit B and incorporated herein by this reference (the "Deed Restriction"); WHEREAS, in exchange for the Deed Restriction, the Town will compensate Developer as set forth herein; and WHEREAS, the Parties wish to elaborate on the terms of the Development process and parameters of the Development. NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is mutually acknowledged, the Parties agree as follows: 1. General Terms of Development. At this time, the Parties anticipate that the Development will consist of 65 residential dwelling units (each a "Unit" and collectively the "Units") within one building, together with associated landscaping, lighting, driveway, parking and walkway improvements, as well as renewable energy options and multi- modal transportation options. The final design and layout of the Development is subject to approval of the Town's Planning and Environmental Commission ("PEC") and Design Review Board ("DRB"), and will be set forth in an approved development plan (the "Approved Plan"). 2. Town Contribution. For completion of the Development in accordance with the Approved Plan and this Agreement, the Town shall pay Developer $4,225,000 (the "Town Contribution"). The Town Contribution is based on a per Unit price of $65,000 (for 65 Units). If the Approved Plan includes less than 65 Units, the Town Contribution shall automatically be reduced accordingly, on a per -Unit basis. The Town Contribution shall also be reduced by the actual amount of any grant received by Developer from any other source. 10/12/2017 C: I USERSI SBELLM. VAILGOV.0331APPDATAI LOCALIMICROSOFT WINDOWSIINETCACHEI CONTENT.OUTLOOKI LYFLKW5Q1 DA -A092817. DOCX October 17, 2017 - Page 56 of 2 3. Obligations of the Town. a. Payment. On or before January 15, 2018, if Developer has complied with the Approved Plans and this Agreement, the Town shall place the Town Contribution in a restricted escrow account, to be released back to the Town only if Developer fails to complete the Development in accordance with this Agreement and the Approved Plan. If Developer completes the Development in accordance with this Agreement and the Approved Plan, the Town Contribution shall be released from the restricted escrow account to Developer within 30 days of issuance of any certificate of occupancy for the Development. b. Right -of -Way and Easements. The Town shall, as permitted by law, use its best efforts to secure required rights-of-way and easements to allow Developer to fulfill its obligations under this Agreement and to proceed with the Development, provided that this Section shall not impose any fiscal obligation on the Town. 4. Obligations of the VLHA. The Parties acknowledge their intent that the Property is to be exempt from ad valorem property taxes pursuant to C.R.S. § 29-4-227. If necessary to obtain such tax exemption, as permitted by law, the VLHA shall take an ownership interest Developer's entity. 5. Obligations of Developer. a. Construction of Improvements. Developer shall, at its sole cost and in compliance with this Agreement, the Approved Plan and the Vail Town Code, construct all new improvements on the Property, including the Units, signage, streets, sidewalks, utilities and other improvements necessary for the Development. Developer shall obtain final PEC approval of the Development on or before January 8, 2018, and shall deliver to the Town a final, executed agreement with a manufacturer of the modular components of the Development on or before March 3, 2018, b. Applications, Plans and Permits. Developer shall prepare all applications, design drawings and plans for the Development, and shall be responsible for obtaining all required permits for the Development. c. Financing. Developer shall be solely responsible to procure financing for the Development. If Developer wishes to use federal funds for the Development, it shall be Developer's sole responsibility to procure such funds. d. Books and Records. Developer shall maintain all books and records related to the Development for inspection by the Town upon request. e. Authority. Developer shall have no right, authority or power to bind the Town for any claim for labor or for material or for any other charge or expense incurred in delivering the Development or performing any alteration, renovation, repair, refurbishment or other work. Developer shall not be considered the agent of the Town in the construction, erection or operation the Development. 2 10/12/2017 C: I USERSI SBELLM. VAILGOV.0331APPDATAI LOCALIMICROSOFT WINDOWSIINETCACHEI CONTENT.OUTLOOKI LYFLKW5Q1 DA -A092817. DOCX October 17, 2017 - Page 57 of 2 f. Existing Deed Restrictions. Developer shall exchange the 9 existing deed restrictions on the Property to other locations in the Town, pursuant to the procedure set forth in the Vail Town Code, as amended. g. Deed Restriction. Prior to issuance of any certificate of occupancy for the Development, Developer shall execute the Deed Restriction and record the Deed Restriction against the Property. The Deed Restriction shall be a first and prior lien on the Property, and any financing obtained by Developer shall be expressly subordinate to such Deed Restriction. The Units subject to the Deed Restriction shall not entitle Developer to any credit under Section 12-23-7 or Section 12-23-8 of the Vail Town Code. h. Compliance with Law. Developer and its agents and contractors shall comply with all applicable law, including without limitation all current and future federal, state and local statutes, regulations, ordinances and rules relating to: the emission, discharge, release or threatened release of a Hazardous Material into the air, surface water, groundwater or land; the manufacturing, processing, use, generation, treatment, storage, disposal, transportation, handling, removal, remediation or investigation of a Hazardous Material; and the protection of human health, safety or the indoor or outdoor environmental, including (without limitation) the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. § 9601, et seq. ("CERCLA"); the Hazardous Materials Transportation Act, 49 U.S.C. § 1801, et seq.; the Resource Conservation and Recovery Act, 42 U.S.C. § 6901, et seq. ("RCRA"); the Toxic Substances Control Act, 15 U.S.C. § 2601, et seq.; the Clean Water Act, 33 U.S.C. § 1251, et seq.; the Clean Air Act; the Federal Water Pollution Control Act; the Occupational Safety and Health Act; all applicable Colorado environmental laws; and all other federal, state or local laws and regulations relating to, or imposing liability or standards of conduct concerning any hazardous, toxic or dangerous waste, substance or material, now or at any time hereafter in effect. 6. Term. This Agreement shall commence on the Effective Date, and shall terminate upon the issuance of a final certificate of occupancy for the Development. 7. Remedies. a. If the Town fails to pay the Town Contribution as provided herein, Developer shall have all remedies available at law or equity, and the exercise of one remedy shall not preclude the exercise of any other remedy, provided that Developer shall not have the remedy of specific performance against the Town. b. If Developer fails to obtain final PEC approval of the Development by January 8, 2018, or if Developer fails to deliver to the Town a final, executed agreement with a manufacturer of the modular components of the Development by March 3, 2018, the Town shall have no obligation to pay the Town Contribution. In addition, the Town may exercise any remedy at law or in equity, and the exercise of one remedy shall not preclude the exercise of any other remedy, and any damages alleged by the may include lost rents. 3 10/12/2017 C: I USERSI SBELLM. VAILGOV.0331APPDATAI LOCALIMICROSOFT WINDOWSIINETCACHEI CONTENT.OUTLOOKI LYFLKW5Q1 DA -A092817. DOCX October 17, 2017 - Page 58 of 2 8. Miscellaneous. a. Modification. This Agreement may only be modified by subsequent written agreement of the Parties. b. Integration. This Agreement and any attached exhibits constitute the entire agreement between Developer and the Town, superseding all prior oral or written communications. c. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, successors and assigns. d. Severability. If any provision of this Agreement is determined to be void by a court of competent jurisdiction, such determination shall not affect any other provision hereof, and all of the other provisions shall remain in full force and effect. e. Governing Law and Venue. This Agreement shall be governed by the laws of the State of Colorado, and any legal action concerning the provisions hereof shall be brought in Eagle County, Colorado. f. Assignment. There shall be no transfer or assignment of any of the rights or obligations of Developer under this Agreement without the prior written approval of the Town, except for: an assignment to an entity created by Developer to construct the Development, with notice to the Town; or an assignment for the benefit of a lender or lenders in which case such lender(s) shall have all of the rights and obligations of Developer under this Agreement. g. Third Parties. There are no intended third -party beneficiaries to this Agreement. h. Contingency; No Debt. Pursuant to Article X, § 20 of the Colorado Constitution, any financial obligations of the Town under this Agreement are specifically contingent upon annual appropriation of funds sufficient to perform such obligations. This Agreement shall never constitute a debt or obligation of the Town within any statutory or constitutional provision. No Joint Venture. Notwithstanding any provision hereof, the Town shall never be a joint venture in any private entity or activity which participates in this Agreement, and the Town shall never be liable or responsible for any debt or obligation of any participant in this Agreement. j. Independent Contractor. Developer is an independent contractor. Notwithstanding any other provision of this Agreement, all personnel assigned by Developer to perform work under the terms of this Agreement shall be, and remain at all times, employees or agents of Developer for all purposes. Developer shall make no representation that it is a Town employee for any purposes. 4 10/12/2017 C: I USERSI SBELLM. VAILGOV.0331APPDATAI LOCALIMICROSOFT WINDOWSIINETCACHEI CONTENT.OUTLOOKI LYFLKW5Q1 DA -A092817. DOCX October 17, 2017 - Page 59 of 2 k. Notice. Any notice under this Agreement shall be in writing, and shall be deemed sufficient when directly presented or sent pre -paid, first class United States Mail to the Party at the address set forth on the first page of this Agreement. Governmental Immunity. The Town and its officers, attorneys and employees are relying on, and do not waive or intend to waive by any provision of this Agreement, the monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as amended, or otherwise available to the Town and its officers, attorneys or employees. m. Recording. This Agreement shall be recorded with the Eagle County Clerk and Recorder. The benefits and obligations of the Parties under this Agreement shall run with the land, and shall be binding on, and enforceable by, any subsequent holder of an interest in the Property. WHEREFORE, the Parties have executed this Agreement as of the Effective Date. ATTEST: Patty McKenney, Town Clerk ATTEST: Secretary STATE OF COUNTY OF ) ss. TOWN OF VAIL, COLORADO Greg Clifton, Town Manager VAIL LOCAL HOUSING AUTHORITY Steve Lindstrom, Chair DEVELOPER The foregoing instrument was subscribed, sworn to, and acknowledged before me this day of , 2017, by My commission expires: (S E A L) 5 Notary Public 10/12/2017 C: I USERSI SBELLM. VAILGOV.0331APPDATAI LOCALIMICROSOFT WINDOWSIINETCACHEI CONTENT.OUTLOOKI LYFLKW5Q1 DA -A092817. DOCX October 17, 2017 - Page 60 of 2 EXHIBIT A LEGAL DESCRIPTION Lot 8, Block 2, Vail Potato Patch Subdivision 6 10/12/2017 C: I USERSI SBELLM. VAILGOV.0331APPDATAI LOCALIMICROSOFT WINDOWSIINETCACHEI CONTENT.OUTLOOKI LYFLKW5Q1 DA -A092817. DOCX October 17, 2017 - Page 61 of 2 DEED RESTRICTION FOR THE OCCUPANCY OF SOLAR VAIL APARTMENT HOMES THIS DEED RESTRICTION FOR THE OCCUPANCY OF SOLAR VAIL APARTMENT HOMES (the "Deed Restriction") is made and entered into this day of , 2018 (the "Effective Date"), by and between the Town of Vail, a Colorado home rule municipality with an address of 75 South Frontage Road, Vail, CO 81657 (the "Town"), and Sonnenalp Properties, Inc., a Colorado corporation with an address of 20 Vail Road, Vail, CO 81657 ("Master Lessee") (each a "Party" and collectively the "Parties"). WHEREAS, Master Lessee is the owner of certain real property more particularly described in Exhibit A, attached hereto and incorporated herein by this reference (the "Property"); and WHEREAS, in exchange for a contribution from the Town, Master Lessee is developing the Property for deed -restricted rental employee housing (the "Development"). NOW, THEREFORE, in consideration of the promises and covenants hereinafter set for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: 1. Defined Terms. For purposes of this Deed Restriction, the following terms shall have the following meanings: "Principal place of residence" means the dwelling in which one's habitation is fixed and to which a person, whenever he or she is absent, has a present intention of returning after an absence therefrom. In determining what is a principal place of residence, the Town and Master Lessee shall consider the criteria set forth in C.R.S. § 31-10-201(3), as amended. "Qualified Household" means one Qualified Resident or a group of persons that contains at least one Qualified Resident (who must sign the Unit lease as a tenant). A Qualified Household may have occupants that are not Qualified Residents (and who may also sign the Unit lease as tenants) as long as at least one occupant who has signed the lease is a Qualified Resident. "Qualified Resident" means a natural person who occupies a Unit as his or her principal place of residence and works an average of 30 hours or more per week at a business in Eagle County, Colorado that holds a valid and current business license, or pays sales taxes, or is otherwise generally recognized as a legitimate business. For example, if a person worked 60 hours per week for one half of the year at such a business in Eagle County, Colorado, and worked elsewhere for the other half of the year, such person would constitute a Qualified Resident. 1 10/12/2017 C: I USERSI SBELLM. VAILGOV. 0331APPDATAI LOCALI MICROSOFTI WINDOWSIINETCACHEI CONTENT.OUTL OOKIL YFLK W5QI DEED RESTRICTION-A092817.DOCX October 17, 2017 - Page 62 of 2 "Rental Guidelines" means the guidelines attached as Exhibit B hereto and incorporated herein by this reference, as amended. "Unit" means each of the residential dwelling units constructed on the Property. 2. Binding Effect. This Deed Restriction shall constitute a covenant running with the Property as a burden thereon, for the benefit of, and enforceable by the Town and the Master Lessee. This Deed Restriction shall bind the Master Lessee and all occupants of the Units. Each and every occupant of a Unit shall be personally obligated hereunder for the full and complete performance and observance of all covenants, conditions and restrictions contained herein that are applicable to such occupant during such occupant's respective period of occupancy of a Unit. Each and every conveyance of the Property or a portion thereof, or interest therein, for all purposes, shall be deemed to include and incorporate by this reference, the covenants contained in this Deed Restriction, even without reference to this Deed Restriction in any document of conveyance. 3. Occupancy and Use. a. Subject to the Rental Guidelines, each Unit shall be occupied at all times by a Qualified Household. b. No business activity shall occur on or in a Unit, other than as permitted within the zone district applicable to the Property. 4. Unit Lease. No Unit shall be leased or occupied without a Unit lease. Each Unit shall have only one Unit lease at any one time. Each Unit lease shall include a clear reference to this Deed Restriction and a brief summary of this Deed Restriction, including the remedies upon a violation or breach of the terms of this Deed Restriction, and shall incorporate the terms and conditions of this Deed Restriction. 5. Right To Terminate Lease. Nothing herein shall prevent the Master Lessee from terminating the lease of a Qualified Household, or taking any other legal action against the Qualified Household based upon any tenant's breach of the terms of the lease; provided that if a tenant misrepresents his or her status as a Qualified Resident, Master Lessee shall terminate the Unit lease in addition to any other available remedies. 6. Inspection. In a non -emergency situation, if the Town or Master Lessee has reasonable cause to believe that an occupant of a Unit is violating any provision of this Deed Restriction, the Town or Master Lessee may inspect the Unit between the hours of 8:00 am and 5:00 pm, Monday through Friday, after providing the occupant with no less than 24 hours written notice, which notice to tenant may be given by posting on the front door of the applicable Unit. Nothing herein shall preclude the Town or Master Lessee from accessing a Unit in an emergency situation where there is an imminent threat to person(s) or property. 2 10/12/2017 C: I USERSI SBELLM. VAILGOV.0331APPDATAI LOCALIMICROSOFT WINDOWSIINETCACHEI CONTENT.OUTLOOKI LYFLKW5Q1 DEED RESTRICTION-A092817.DOCX October 17, 2017 - Page 63 of 2 7. Annual Verification. No later than February 1st of each year, beginning in the year following the first year of occupancy of the Property, Master Lessee shall submit a written statement to the Town including the following information and stating that such information is true and correct to the best of Master Lessee's knowledge and belief: a. A list of tenants who occupied the Units in the prior calendar year and the evidence submitted by such tenants to establish that they were Qualified Residents and/or Qualified Households; b. A copy of the lease form currently used for the Units; and c. Copies (which may be electronic) of all application information submitted by Qualified Residents actually occupying Units. 8. Violations. a. If Master Lessee discovers a violation of this Deed Restriction by an occupant, or if the Town notifies Master Lessee in writing that there is a violation of this Deed Restriction by an occupant, Master Lessee shall send a notice of violation to the occupant detailing the nature of the violation and allowing the occupant 10 days from the date of the notice to cure said violation to the reasonable satisfaction of Master Lessee and the Town. Notice may be given by posting on the front door of the applicable Unit or by other lawful means. If the violation is not cured within such time, the violation shall be considered a violation of this Deed Restriction by the Unit occupant. b. If the Town discovers a violation of this Deed Restriction by Master Lessee, the Town shall send a notice of the violation to Master Lessee, detailing the nature of the violation and allowing Master Lessee 30 days from the date the notice is given to cure said violation to the reasonable satisfaction of the Town. If a forcible entry and detainer is necessary to resolve the violation, the forcible entry and detainer shall be commenced within such 30 -day period and diligently prosecuted to completion. If the violation if not cured within such time, the violation shall be considered a violation of this Deed Restriction by Master Lessee. 9. Remedies. a. The Town and Master Lessee shall have any and all remedies provided by law and in equity for a violation of this Deed Restriction, including without limitation: (i) damages, including but not limited to damages resulting from the leasing of a Unit in violation of this Deed Restriction; (ii) specific performance; and (iii) injunction, including but not limited to an injunction requiring eviction of the occupant(s) and an injunction to prohibit the occupancy of a Unit in violation of this Deed Restriction. All remedies shall be cumulative. b. In addition to any other available remedies, if Master Lessee is found to be in violation this Deed Restriction (after expiration of any cure period), Master Lessee 3 10/12/2017 C: I USERSI SBELLM. VAILGOV.0331APPDATAI LOCALIMICROSOFT WINDOWSIINETCACHEI CONTENT.OUTLOOKI LYFLKW5Q1 DEED RESTRICTION-A092817.DOCX October 17, 2017 - Page 64 of 2 shall be subject to a penalty of $100 per violation as determined by the Town in each instance. Each occurrence is hereby deemed to be a separate violation of this Deed Restriction, and the penalty may be imposed for each and every day during any portion of which a violation is found to have been committed, continued or permitted by Master Lessee. This penalty shall not apply if it is discovered that an occupant provided false information to Master Lessee, Master Lessee reasonably relied on such false information, and the false information caused the violation. c. If addition to any other available remedies, if an occupant of a Unit is found to be in violation of this Deed Restriction (after expiration of any cure period), the occupant shall be subject to a penalty of $100 per violation as determined by the Town in each instance. Each occurrence is hereby deemed to be a separate violation of this Deed Restriction, and the penalty may be imposed for each and every day during any portion of which a violation is found to have been committed or continued by an occupant. d. The cost to the Town of any activity taken in response to any violation of this Deed Restriction by the Master Lessee, including reasonable attorney fees, shall be paid promptly by Master Lessee; provided that, if the Town or a court of competent jurisdiction finds that Master Lessee was not in violation of this Deed Restriction, Master Lessee shall not be liable for such payment. 10. Term. This Deed Restriction shall commence on the Effective Date and run in perpetuity. 11. Modification. This Deed Restriction may only be modified by subsequent written agreement of the Parties. 12. Assignment. Neither this Deed Restriction nor any of the rights or obligations of the Parties hereto shall be assigned by either Party without the written consent of the other. 13. Severability. If any provision of this Deed Restriction is determined to be void by a court of competent jurisdiction, such determination shall not affect any other provision hereof, and all of the other provisions shall remain in full force and effect. 14. Governing Law and Venue. This Deed Restriction shall be governed by the laws of the State of Colorado, and any legal action concerning the provisions hereof shall be brought in Eagle County, Colorado. 15. Third Parties. There are no intended third -party beneficiaries to this Deed Restriction. 16. No Joint Venture. Notwithstanding any provision hereof, the Town shall never be in a joint venture with the Master Lessee, and the Town shall never be liable or responsible for any debt or obligation of the Master Lessee. 4 10/12/2017 C: I USERSI SBELLM. VAILGOV.0331APPDATAI LOCALIMICROSOFT WINDOWSIINETCACHEI CONTENT.OUTLOOKI LYFLKW5Q1 DEED RESTRICTION-A092817.DOCX October 17, 2017 - Page 65 of 2 17. No Indemnity. Nothing herein shall be construed to require the Town to protect or indemnify Master Lessee against any losses attributable to the rental of a Unit, nor to require the Town to locate a Qualified Resident for any Unit. 18. Governmental Immunity. The Town and its officers, attorneys and employees, are relying on, and do not waive or intend to waive by any provision of this Deed Restriction, the monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as amended, or otherwise available to the Town or its officers, attorneys or employees. IN WITNESS WHEREOF, the Parties have executed this Deed Restriction on the Effective Date. ATTEST: TOWN OF VAIL, COLORADO Greg Clifton, Town Manager Patty McKenny, Town Clerk STATE OF MASTER LESSEE ) ss. COUNTY OF The foregoing instrument was subscribed, sworn to, and acknowledged before me this day of , 2018, by as of Sonnenalp Properties, Inc. My commission expires: (S E A L) 5 Notary Public 10/12/2017 C: I USERSI SBELLM. VAILGOV.0331APPDATAI LOCALIMICROSOFT WINDOWSIINETCACHEI CONTENT.OUTLOOKI LYFLKW5Q1 DEED RESTRICTION-A092817.DOCX October 17, 2017 - Page 66 of 2 EXHIBIT A LEGAL DESCRIPTION Lot 8, Block 2, Vail Potato Patch Subdivision 6 10/12/2017 C: I USERSI SBELLM. VAILGOV.0331APPDATAI LOCALIMICROSOFT WINDOWSIINETCACHEI CONTENT.OUTLOOKI LYFLKW5Q1 DEED RESTRICTION-A092817.DOCX October 17, 2017 - Page 67 of 2 EXHIBIT B SOLAR VAIL APARTMENT HOMES RENTAL GUIDELINES 1. Purpose. The purpose of these Rental Guidelines is to set forth the occupancy eligibility requirements for the employee housing rental units (the "Units") located in Solar Vail Apartment Homes, pursuant to the Deed Restriction dated 2. Definitions. All capitalized terms herein shall have the meanings set forth in the Deed Restriction. 3. Administration. In accordance with the Deed Restriction, Master Lessee shall administer these Rental Guidelines, including without limitation making determinations regarding the eligibility of applicants to rent and occupy a Unit. Prior to leasing or renewing a lease for a Unit, each tenant must sign an individual acknowledgement of acceptance of the terms of these Rental Guidelines and the Deed Restriction. 4. Qualified Households. To be eligible for consideration to rent a Unit, the occupants must first be certified as a Qualified Household. 5. Application. To become a Qualified Resident, a person must first provide the following information on an application to be provided by Master Lessee, and applications and all accompanying documentation shall become the property of the Master Lessee and will not be returned to the applicant: a. Verification (e.g., wage stubs, employer name, address, telephone number and other appropriate documentation as requested by Master Lessee) of applicant's current employment with a business in Eagle County that holds a valid and current business license, or pays sales taxes, or is otherwise generally recognized as a legitimate business; b. Evidence that the applicant has worked, or will work, an average of 30 hours per week or more per year for one or more of such businesses and that such level of employment is expected to be maintained for as long as the applicant lives in the Unit; c. A valid form of identification, such as a driver's license, state -issued identification, passport or military identification. d. Any other documentation that the Master Lessee deems necessary to make a determination of eligibility; and e. A signed statement certifying and acknowledging: that all information submitted in such application is true to applicant's best knowledge; that the applicant understands that he/she may not sublet the Unit; that the applicant authorizes Master Lessee to verify any and all past or present employment and residency information and all other information submitted by an applicant; and that applicant understands that, as 7 10/12/2017 C: I USERSI SBELLM. VAILGOV.0331APPDATAI LOCALIMICROSOFT WINDOWSIINETCACHEI CONTENT.OUTLOOKI LYFLKW5Q1 DEED RESTRICTION-A092817.DOCX October 17, 2017 - Page 68 of 2 set forth in the Deed Restriction, the Master Lessee reserves the right to review any applications and take any appropriate action regarding such application. 6. Interpretation. In evaluating an application to lease a Unit, Master Lessee shall be guided by the following: a. An applicant's physical place of employment is controlling, not the mailing address of such place. b. Claims of employment by an applicant that are unable to be verified by Master Lessee will not be utilized in determining an applicant's eligibility. c. Seasonal work and part-time work alone may not be adequate to meet the minimum 30 hours per week average annual requirement, but may augment other employment to meet the minimum eligibility requirements. 7. Occupancy of Restricted Units. a. At all times, 10 studio apartment Units and 6 one -bedroom apartment Units (collectively, the "Restricted Units") shall be occupied by a Qualified Household that includes at least one Qualified Resident who is employed within the Town's boundaries, but not employed by the Master Lessee. b. The Restricted Units shall be leased from October 1st of each year through September 30th of the following year. If a tenant vacates the Restricted Unit prior to the end of the lease term, Master Lessee may re -lease the Restricted Unit, but only until the next September 30th. If a Restricted Unit is unleased after October 1st, Master Lessee may modify the commencement date of the lease, but the lease term shall terminate on the next September 30th c. The availability of Restricted Units shall be publicly advertised at least 15 days prior to the end of the then -current lease term. d. If a Restricted Unit remains unleased for 10 days or more, Master Lessee may lease such Restricted Unit to a Qualified Household that includes a Qualified Resident who works for Master Lessee. 8. Leasing of Units to Non -Qualified Households. If there are no eligible Qualified Households available to lease a particular Unit other than a Restricted Unit, Master Lessee may lease such Unit to occupants other than a Qualified Household, but only upon written approval by the Town's Zoning Administrator, after a finding that extraordinary circumstances and hardship exist to justify such arrangement. Such tenancy shall be on a month-to-month basis only, and shall be replaced by a Qualified Household as soon as a Qualified Household becomes available to lease the Unit. 9. Misrepresentation. Any misrepresentation by an applicant in any submittal shall disqualify such applicant from being eligible to lease a Unit, and shall be grounds for eviction if such misrepresentation is revealed after such applicant's occupancy. 8 10/12/2017 C: I USERSI SBELLM. VAILGOV.0331APPDATAI LOCALIMICROSOFT WINDOWSIINETCACHEI CONTENT.OUTLOOKI LYFLKW5Q1 DEED RESTRICTION-A092817.DOCX October 17, 2017 - Page 69 of 2 10. Inspection of Documents. The Town may inspect any documents submitted with any application for Qualified Resident status pursuant to Section 5 hereof, at any time during normal business hours, upon reasonable notice. In addition, upon inspection, if the Town reasonably determines that additional documents are necessary to verify Qualified Resident or Qualified Household status, the Town may request additional documents. 9 10/12/2017 C: I USERSI SBELLM. VAILGOV.0331APPDATAI LOCALIMICROSOFT WINDOWSIINETCACHEI CONTENT.OUTLOOKI LYFLKW5Q1 DEED RESTRICTION-A092817.DOCX October 17, 2017 - Page 70 of 2 Solar Vail Deed Restriction Purchase Agreement Vail InDEED October 17, 2017 Vail Housin. 2027... `;4 Strategic Plan for Maintaining and Sustaining Community through the Creation and Support of Resident Housing in Vail" Adopted September 6, 2016 GoaL L L L "The Town will acquire 1,000 additional resident housing unit deed restrictions ,by the year 2027." Vsor "..envision Vail as a diverse, resilient, inclusive, vibrant and sustainable mountain resort community." ".. take a holistic approach." ":.,retention and creation of new and diverse housing infrastructure." "...Vail will lead the industry in innovative housing solutions." "..well positioned financially to undertake this significant challenge." "..a consistent, community -driven purpose and an entrepreneurial spirit." Mission... "We create, provide, and retain high quality, affordable, and diverse housing opportunities for Vail residents to support a sustainable year round economy and build a vibrant, inclusive and resilient community. We do this through acquiring deed restrictions on homes so that our residents have a pia ce to live in Va /1. " Development Ac�reement... $4.225M = 65 new units X $65K/unit 100% deed restricted 9 existing units relocated Payment at the time of C/O issuance No development risk Financing subordinate to the deed restriction Funds earmarked to acquire net new deed restricted units Deed Restriction... ► Outlines the terms of occupancy ► One lease per dwelling unit Principal residence, 30 hrs./wk., Eagle County business, etc. Annual verification of compliance required 25% of the units to ToV businesses and employees ► 12 month leases Deed Restriction Purchase Criteria. 0 0 Supports and maintains a permanent year- round resident population that grows a diverse community Furthers the goal adopted in the Vail Housing 2027 Strategic Plan ► Consistent with the housing policies adopted by the Vail Town Council Demonstrated demand exists within the resident housing market for the type of residential product Fulfills a demonstrated need within a defined segment Deed Restriction Purchase Criteria.. ocont Demonstrates a quantifiable return on investment based upon the conclusions of the Economic Value of the Town' s Investment in Employee Housing Report, prepared by BBC, dated March 12, 2012 The market value of the deed restriction is comparable in value to other existing deed restrictions within the community Cost effective and efficient use of the Town' s financial resources Fair market value is paid for the deed restriction relative to current market conditions Vail Local Housing Authority Recommendation. . o "The Vail Local Housing Authority finds that the request to purchase +/- 65 deed restrictions at a cost of .8'65, 000 per unit complies with the 10 criteria outlined in Resolution 34, Series of 2016 and recommends the Vall Town Council approves Resolution #35, Series of 2017, as read. Further, the VLHA finds that this flail /nDEED purchase achieves the goal, fulfills the vision, and realizes the mission of the Vai/2027 Housing Strategic Plan. " ACdO•L Requested... ► Does the Vail Town Council support the approval of Resolution #35, Series of 201 7, authorizing the purchase of deed restrictions at a cost of $65,000 per dwelling unit, up to $4.225M, to facilitate the construction of the new Solar Vail Apartments, located at 501 North Frontage Road West? TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Second reading of Ordinance No. 14, Series 2017, an Ordinance adopting a budget and financial plan and making appropriations to pay the costs, expenses and liabilities of the Town of Vail, Colorado for its fiscal year January 1, 2018 through December 31, 2018 PRESENTER(S): Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 14, Series 2017 BACKGROUND: Please see attached memo STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 14, Series 2017 ATTACHMENTS: Description 2018 Budget 2nd reading October 17, 2017 - Page 71 of 2 TOWN OF VAIL 2018 PROPOSED BUDGET 2nd Reading October 17, 2017 October 17, 2017 - Page 72 of 2 Town of Vail Proposed 2018 Budget Table of Contents Cover Memo 1 2018 Budget Highlights 12 Major Revenue Analysis 24 Summary of Changes in Personnel 25 Ten -Year Summary of Budgeted Positions by Department 26 Employee Benefits Summary 28 This report shows the list of employee benefits by percentage and costs. General Fund Revenue and Expenditures 29 This schedule shows the major revenue and expenditures by category in the General Fund Contributions and Special Events 30 Capital Projects Fund Revenue and Expenditures 38 This schedule shows revenue by type and expenditures by project in the Capital Projects Fund for 2017, Proposed 2018, and 2019 - 2022 plan Real Estate Transfer Tax Fund Revenue and Expenditures This schedule shows revenue by type and expenditures by project in the RETT Fund for 2017, Proposed 2018, and 2019 - 2022 plan Unfunded Projects This schedule shows a listing of potential future projects that are currently not reflected in the proposed budget or long-term plan 42 46 Marketing (Business License) Fund Revenue and Expenditures 47 Heavy Equipment Fund Revenue and Expenditures 48 Health Insurance Fund Revenue and Expenditures 48 Dispatch Services Fund Revenue and Expenditures 49 Timber Ridge (Enterprise) Fund Revenue and Expenditures 50 October 17, 2017 - Page 73 of 2 TOWN OF VAIL Memorandum TO: Vail Town Council FROM: Finance Department DATE: October 17, 2017 SUBJECT: Proposed 2018 Town Manager's Budget SUMMARY The first reading of Ordinance 14 was passed on October 3rd. The following memo is a repeat of the memo provided on October 3rd, with responses to Council inquiries highlighted below. II. DISCUSSION Information provided in this second ordinance reading of the 2018 budget includes the proposed revenue and expenditures for all town funds, a summary of changes in personnel, funding recommendations for Council contributions and a five-year capital plan. The following budget philosophies are included in this 2018 budget proposal: • Use a sales tax revenue projection of 2% over 2017 amended budget • No increase to operating budgets in departments not including specific increases that may be requested by departments to meet the stated goals of the upcoming budget year. Any special requests are outlined below. • Council supported a proposed performance-based merit increase of up to 4%. • Council discussed a number of capital projects, including some newly -identified projects currently unfunded. Responses to Council Inquiries on September 19: Council Contributions • Council asked for more information on the additional $86,000 asked for the Burton US Open event. Burton is scheduled to respond to Council on November 7th • Council decided to wait for the first budget supplemental of 2018 to re -consider funding a memorial statue for Pete Seibert. Council again requested that staff meet with the Pete Seibert Memorial group and discuss options regarding size/scope and cost of the project. October 17, 2017 - Page 74 of 2 General Fund Operations • Council requested more information on historical merit increases. Below is a comparison of budgeted merit increases compared to actual merit increases: • An increase to the frequency of the West Vail Express bus service was approved on October 3rd based on recommendations from the Parking and Transportation Task Force. The extra bus service will increase personnel expenditures by $45,595 and add 0.76 FTEs to the seasonal headcount. • Please note that additional revenue impacts from the recent parking rate changes have not been included at this time. Staff will provide updated budget numbers in March during the first budget supplemental. • Human Resources has provided updated compensation charts (please see Attachment A), which indicates the town continues to rank as an "average" payer within our comparison group, with entry level positions slightly below the comparison average, supervisory positions slightly above average, and professional/managerial (exempt) positions aligning close to the average line. As discussed at the budget retreat, a compensation consultant is planned for 2018 to review our pay practices overall which has not been done in 20 years. • The Air Alliance held a retreat on October 2nd. Chris Romer provided a brief explanation of concepts discussed: • Enhance the current organization and processes to preserve and enliven status quo combined with the creation of a formal funding agreement among all Valley partners • Use the above to pursue a possible tax campaign, including an extension of ECO tax or (second choice) lodging tax Housing Plan In response to comments regarding implementation and funding of the Housing Strategic Plan, please see the Town Manager's response below: "In 2016, Town stakeholders formulated a new plan for creating and supporting affordable housing in Vail. The Vail Housing 2027 Plan ("2027 Plan") is a strategic plan that proactively addresses the housing needs of the community, utilizing a three-part approach to increase the number of deed restricted homes for residents of the community: Goal, Means, and Method. In terms of the goal, it is clear and concise..."acquire 1,000 additional resident housing unit deed restrictions by the year 2027." In terms of the means, the Vail Town Council has appropriated $500K in 2017 toward this goal, augmenting the existing $3.2M currently held in fund balance for the program. The 2027 Vail Housing Plan further recommends a similar annual appropriation over the next three years, with Town of Vail Page 2 October 17, 2017 - Page 75 of 2 2013 2014 2015 2016 2017 YTD Budgeted 4.0% 3.0% 4.0% 5.0% 4.0% Actual 2.6% 2.9% 2.7% 3.7% 3.7% • An increase to the frequency of the West Vail Express bus service was approved on October 3rd based on recommendations from the Parking and Transportation Task Force. The extra bus service will increase personnel expenditures by $45,595 and add 0.76 FTEs to the seasonal headcount. • Please note that additional revenue impacts from the recent parking rate changes have not been included at this time. Staff will provide updated budget numbers in March during the first budget supplemental. • Human Resources has provided updated compensation charts (please see Attachment A), which indicates the town continues to rank as an "average" payer within our comparison group, with entry level positions slightly below the comparison average, supervisory positions slightly above average, and professional/managerial (exempt) positions aligning close to the average line. As discussed at the budget retreat, a compensation consultant is planned for 2018 to review our pay practices overall which has not been done in 20 years. • The Air Alliance held a retreat on October 2nd. Chris Romer provided a brief explanation of concepts discussed: • Enhance the current organization and processes to preserve and enliven status quo combined with the creation of a formal funding agreement among all Valley partners • Use the above to pursue a possible tax campaign, including an extension of ECO tax or (second choice) lodging tax Housing Plan In response to comments regarding implementation and funding of the Housing Strategic Plan, please see the Town Manager's response below: "In 2016, Town stakeholders formulated a new plan for creating and supporting affordable housing in Vail. The Vail Housing 2027 Plan ("2027 Plan") is a strategic plan that proactively addresses the housing needs of the community, utilizing a three-part approach to increase the number of deed restricted homes for residents of the community: Goal, Means, and Method. In terms of the goal, it is clear and concise..."acquire 1,000 additional resident housing unit deed restrictions by the year 2027." In terms of the means, the Vail Town Council has appropriated $500K in 2017 toward this goal, augmenting the existing $3.2M currently held in fund balance for the program. The 2027 Vail Housing Plan further recommends a similar annual appropriation over the next three years, with Town of Vail Page 2 October 17, 2017 - Page 75 of 2 funding beyond that timeframe to be re-evaluated in the future. The Plan also envisions an eventual dedicated revenue stream, such as sales tax or property tax, for the program. The 2018 Annual Budget does have a $500K appropriation in accordance with this recommendation. However, the appropriation in and of itself does not guarantee the continued success of the programs and projects envisioned by the 2027 Plan. Other means will need to be established to bolster this effort. The Town will endeavor to structure a new fund that will be used specifically for the purpose of fulfilling the goal of the 2027 Plan. This new fund will allow for the continued build-up of fund balances that will, in turn, enable the occasional expenditure of capital toward projects and deed restriction purchases. The fund will be accounted for separately. Currently, the oversight of affordable housing projects, the administration of programs, and management of assets, and the liaison services to the Vail Housing Authority, are responsibilities which lie within the Community Development Department, coupled with other functions such as land use planning, building safety services, and environmental sustainability. In addition to the pursuit of new fiscal policy as noted above, the Town will also pursue the formulation of a new department with the Town organization, the function of which will be directed entirely toward achieving the goal of the 2027 Plan, and administering the programs and projects that emerge from it. This will effectively separate the affordable housing component from the Community Development Department. While this separation is imminent, it is acknowledged that the affordable housing projects and programs, to date, have been successful because of the diligent efforts within the Department. The restructuring will allow for a more sustainable allocation of staff resources and responsibilities through time. These 2018 administrative pursuits will greatly further the Town's ability to accomplish the goal of the 2027 Plan. They will define, in part, the `means' by which the goal will be realized." The remainder of this memo is a repeat of information shared at the last meeting: 2018 Budget Objectives The 2018 budget proposal assumes a continuation of high service levels within a conservative economic forecast. In addition, some of the new budget requests help align resources and equipment to accommodate added service levels associated with newer capital improvements throughout town such as the new 1-70 Underpass, Booth Creek Park and Red Sandstone Parking Structure. In addition, the budget proposal addresses several topics of importance to both Town Council and the community at large. Several areas of spending relate directly to common themes found in both the Council Action Plan and the recent Community Survey results. Housing, Environmental Sustainability and Parking/Transportation were among the top priorities. Initiatives addressing the above priorities have been included in the proposed 2018 budget and long term capital plans. Specifically the 2018 budget anticipates the completion and sale of homes in the Chamonix Housing Development, which will refund $17.7 million of the town's $22.1 million investment. The town subsidized the project with land and infrastructure costs of approximately $4.3 million. The first of 32 homes are set to being moving in later this year. Other housing programs include the INDEED deed restriction program, which has $3.7 million in funding allocated to the purchase of deed restrictions on Vail homes. Town of Vail Page 3 October 17, 2017 - Page 76 of 2 On the Environmental front, the 2018 proposed budget includes funding to continue implementation of the Gore Creek Water Quality Plan, implementation of global sustainable destination certification a continuation of Actively Green programming, and ongoing recycling and plastic bag education. New programming includes a recycling challenge for Vail businesses to encourage increased commercial recycling. 2018 budget requests include participation in the Energy Smart Colorado Partnership to help meet the town's climate goals and an action plan for a global sustainable destination designation. Parking and pedestrian safety are included in the capital plan with a continuation of the Pedestrian Safety Enhancement projects, which was phased over a three year period beginning in 2016. Specifically the 2018 plan includes $1.5 million for final pedestrian crosswalks and lighting at Main Vail roundabouts and West Vail roundabouts. Parking and transportation solutions have been discussed by the re-initiated Parking and Transportation Task Force, a committee made up of representatives from Town Council, town staff, Vail Resorts, and local businesses. Alterations to bus service routes resulting from the new 1-70 Underpass will be reviewed during the year. A new parking structure at Red Sandstone Elementary School will begin construction in 2018. With contributions from both Vail Resorts ($4.3M) and Eagle County School District ($1.5M), the structure is an example of successful public private partnerships solving town -wide issues. The budget areas summarized above mirror the initiatives outlined in the Council Action Plan. Overall budget assumptions for the proposed 2018 budget are outlined below: 2018 Revenue The town's 2018 budget is funded by a projected $87.0 million net revenue budget, which includes nearly $17.0 million in sales of homes at the Chamonix Housing Development and $5.8 million in shared project reimbursement from the Red Sandstone Parking Structure ($4.3 million from Vail Resorts and $1.5 million from Eagle County School District. Without those one-time impacts, the remaining sources of revenue are projected at a 5.4% decrease from the 2017 amended budget and a decrease of 4.5% from the 2016 actual results. 62% of the estimated $26.1 million in sales tax collections is budgeted to go towards General Fund operations and the remaining 38% to the Capital Projects Fund. Sales Tax collections are estimated at $26.1M, a 2% increase from the 2017 amended budget and a 1.5% increase from 2016 actuals. Year to date collections are down 1.4% from the prior year due to a loss of over 400 hotel beds during the winter season and an overall slowdown in winter business. Summer months of June and July have surpassed prior years by 4.9% and 3.6%, respectively. Property tax collections are estimated at $5.3 million, an 8.4% increase based on the most recent report from the County Assessor's office however the assessor's report won't be final until November. The projected tax revenue includes impacts from a reduction in residential taxes due to the Gallagher Amendment, but is offset by increases in property valuations. The Gallagher Amendment reduces residential taxes by 9.5%, however residential values increased by approximately 10%, so taxes collected by the town are anticipated to be flat from residential properties. Commercial properties, in contrast, were assessed at a 50% increase in valuation, mainly due to new properties coming online and the sale of large commercial properties. Town of Vail Page 4 October 17, 2017 - Page 77 of 2 Lift tax collections of $5.2 million are projected at a 5% increase from 2017 based on historical annual increases. Parking revenue of $5.4 million is a 4.5% increase from 2017 budget and a 3% increase from 2016 collections. Currently no increase in pricing of either parking passes or daily rates is assumed, pending final Council decision on the Winter 2017-2018 program. Construction permit fees ("Licenses and Permits") totaling $1.7 million are 7.6% higher than 2017 budget based on a four year average plus estimates for Mountain View and Vail Health's East Wing submittals. Real Estate Transfer Tax revenue is projected at $6.1 million, a 4.3% increase over 2017 budget and a 7.8% decrease from 2016 actuals. A minimal amount of sales of units at the Lion are anticipated for 2017, with additional sales projected for 2018. Year to date collections are currently up 45% from the prior year, due to high end residential sales. Construction Use Tax revenue is projected at $2.0 million, a 2% increase from 2017 budget plus an estimate for Mountain View. 2017 collections are currently down 20% from the prior year, mainly due to large projects in 2016. During 2018, staff proposes to review fee-based revenues collected by the town. Some have been recently updated such as the out -of -district fire rates and annual revisions to the rental rates at Donovan Pavilion. Others have not been revised in many years, such as plan check or permitting fees. Staff will return with a chart of fees charged by the town and approximate date of most recent update for Council's review. 2018 Expenditures Total operating expenditures for the General Fund are proposed at $39.5 million, a 4.2% increase from 2017 amended budget. This does not include an additional $475,000 in planning projects that will be funded from reserves. New items requested are outlined below. As a service organization, the majority of spending relates to staffing. For 2018, this represents $25.5 million or 65% of total expenditures which includes benefits, and a 4% proposed merit increase based on employee performance. Compensation The 4% percent merit proposed in the 2018 budget is proposed to prevent a decline in market competitiveness and continue as an average payer for most employment categories. While several entry level and some department head positions are trending below average in comparison surveys, our skilled trades and mid -management positions are average or even slightly above. Human Resources has compiled updated comparison data from other entities regarding plans for annual increases. The updated regression analysis and comparison data is included in Attachment A. For the 2018 budget, benefits as a percentage of wages is proposed at 40% for full time year round employees, up slightly from 38.92% budgeted for 2017 and 39.04% from 2016 actual. 2017 is currently trending significantly over budget due to an increase in health claims. Health claims experience is cyclical in nature. Over the past four years, the town experienced notably fewer claims and was able to build a healthy reserve in the Health Insurance Fund. In 2017 and 2018 we are expecting higher claims expense. Staff will Town of Vail Page 5 October 17, 2017 - Page 78 of 2 work with the town's Benefits Focus Group to manage a portion of the impact with employees through changes to health plan design (for example, increases to employee -paid deductibles, co -pays and out of pocket maximums). Employee monthly premiums may also increase. Town departments will see an increase in benefits expense and an appropriate amount of Health Insurance Fund reserves will be utilized to mitigate the impact. Headcount The town's operations are proposed to be supported by 313.92 full time equivalent (FTE) positions in 2018, a 3.52 FTE (or 1.13%) increase from the prior year. Over the past ten years, the town has added 14.4 employees, or 4.8% of the total headcount. The majority of headcount additions over the years have centered around adding services such as a new fire station in West Vail, taking over the operation of the Welcome Centers, increased hours of bus service, parking hosts and special event staff. The new headcount requested in 2018 includes the following: • One seasonal (0.50 FTE) Heavy Equipment Operator is requested to begin in November of 2017, which in May of 2018 will convert to full time (1.0 FTE). The Heavy Equipment Operator is requested to address increased snow plowing and hauling needs from the new 1-70 Underpass and maintenance relating to water quality projects (such as clearing out culverts and storm water basins). • Two seasonal (0.76 FTE) summer bus drivers are requested to continue to staff summer express bus service to East Vail, Red Sandstone, and the Vail Golf and Nordic Center. The approximate cost to continue this service is $85,000 in wages and benefits. • Two seasonal (0.76 FTE) winter bus drivers were added to staff the new West Vail express bus service as approved by Council on October 3rd. The extra bus service will increase personnel expenditures by $45,595. • Midyear 2017 an additional building inspector position (1.0 FTE) was approved by the Town Manager due to sustained increased workloads and was intended to alleviate reliance on Safebuilt, a contracted inspection service. • A fixed term employee (1.0 FTE) was approved during 2016 to assist with the Water Quality Strategic Plan implementation. The duration of the position was two years. Staff is requesting a one-year extension to continue water quality programs currently underway. • The Police department is requesting to convert a fixed term 1.0 FTE to a full time employee that was approved during the 2016 and 2017 budget processes as a trial period for a 29th officer serving on the county -wide Drug Task Force. Please see the attached memo with more details on the success and cost sharing arrangement of the GRANITE program (Attachment E). • Parking host expenses that were added in 2017 as a pilot program are not currently included in the 2018 budget. Parking staffing for summer would be contingent upon the outcome of recommendations from the Parking and Transportation Task Force. The headcount charts also reflect the final phase of a reorganization in the Fire Department initiated two years ago as outlined in an attached memo from the Fire Department (Attachment F). There is no net increase to FTEs, however six full-time seasonal employees would convert to regular full-time. Town of Vail Page 6 October 17, 2017 - Page 79 of 2 Please refer to page 25 for summary of FTE changes, and page 26 for a 10 -year history of the town's FTE count. Staffing requests proposed by department heads that are not currently included in the 2018 budget proposal include: • County -wide Crime Analyst was proposed with partial reimbursement from participating agencies. This position would provide better "intelligence -based" policing, utilizing shared data and trends to modernize the way the Police Department can fight crime. • Asset Management / Cost Accounting Technician (tied to a new cost accounting / asset management / work order system). **Staff has included the dollars associated with this position in the budget, however recommends additional research on the potential for use of the software organization -wide for asset tracking and long term capital planning. Should the position be approved by the town manager during 2018, the FTE count will be updated. • A full time Sweeper Operator for the Red Sandstone Parking Structure (effective October 2018). Staff recommends analyzing current staffing and needs closer to that date for the potential of a budget supplemental during the year. • Converting a part time management assistant to full time in the Police department. This position has been used to centralize equipment and supplies for new employees in both PD and Dispatch. This position would also responsible for reporting government mandated training and would take on responsibilities for local emergency management group (Northwest Incident Management Team) managing both expenses and reimbursement for trainings and deployments. The NWIMT has provided an $8,000 grant to help fund administrative support. Benefits for the entire organization are projected to total $8.2 million, an 8.1% increase from the 2017 budget. The 2017 budget for healthcare costs will be exceeded and will require a supplemental in December. The town enjoyed three years of reductions in the overall cost of healthcare due to fewer large claims. This has enabled the town to utilize savings to build up healthy reserves to cover the cyclical nature of health claims activity. During 2017 claims experience has risen significantly, with 2018 anticipated to be trending in a similar manner. Please refer to page 28 for a break-out of all employee benefits. Benefits are broken out into two categories: "Fee-based" and "Payroll -based". Fee-based expenses relate to elected benefits such as healthcare and disability insurance. Payroll -based expenses relate to mandated benefits such as Medicare and unemployment insurance. "Contributions and Special Events" line item in the General Fund budget includes the Welcome Centers, Economic Development and Commission on Special Event departments, as well as staff recommendations for Council Contributions. During an update to Council on the contributions process on September 5th, staff received direction to require the "Services" category to provide an annual reporting of programs and services that were funded by TOV funds. This will be implemented in 2018. Council also voiced concern over funding operations for "Services" and was more supportive of funding specific programs. Staff recommends implementing this policy for the 2019 funding requests. Please see pages 30-37 for a summary of contribution requests and recommendations. The Commission on Special Events (CSE) proposed budget is flat with the 2017 budget, and currently includes $100,000 of Spring Back to Vail concert funding. Survey data collected on the event shows the following data on this event: Town of Vail Page 7 October 17, 2017 - Page 80 of 2 Also during the September 5th meeting, Town Council supported a change in application process for Vail Signature Events such as Bravo!, Vail Dance Festival and Burton US Open. Rather than apply for funding through the Finance department, these events will be required to follow the CSE application process beginning in 2018 (for 2019 funding). While the funding decision will remain with Town Council, utilizing the CSE's application process will provide for more efficiencies and upfront information to staff. Total event spending is proposed at $893,648. This includes funding from both the General Fund ($533,648) and the Marketing Fund ($360,000) which is sourced from business license revenue. Funding for the "Education and Enrichment" category is being proposed at $151,000, flat with the prior year. Fireworks continue to be separately funded from the General Fund for a total of $52,015 in 2018 to include both the 4th of July and New Year's celebrations. Departmental spending of $8.1 million (also labeled as "All Other Operating" in the General Fund statement on page 29) is a 1.9% increase from the 2017 amended budget. The following items represent significant changes from the prior year spending: • Replacement of town -wide uniforms ($100,000); This occurs once every four years • A correction to the electric utility line item that was underfunded by $200,000 in error during the 2017 budget process. • Increase to General Liability insurance ($50,000) based on new / improved town assets such as Booth Creek Park, restrooms at Chalet Courts, an employee housing unit, budgeted fleet purchases and planned capital projects. • Additional staff -related expenses in the Planning and Building Inspection departments of Community Development due to added staff and increased emphasis on professional development This General Fund 2018 budget proposal results in an ending fund balance of $27.2 million or 69% of annual revenues. Town of Vail Page 8 October 17, 2017 - Page 81 of 2 2015 2016 2017 Spring Back to Vail Event - Survey Results 4/17-4/19 4/8-4/10 4/14-4/16 Funding Amount $ 40,000.00 $ 125,000.00 $ 130,000.00 Number of Concerts 3 1 1 Attendee Days 10,800 7000 7300 Direct Economic Impact to TOV $ 1,825,302.87 $ 669,716.16 $562,674.98 Economic Impact Payback Ratio $ 45.63 $ 5.36 $ 4.33 Overnight Visitor 66% 51% 32% NPS 73 72 27 Direct Economic Impact per Attendee Day $ 169.00 $ 96.00 $ 77.00 ADR $ 328.00 $ 333.00 $ 306.00 Survey Sample Size 88 191 68 Acts Portugal the Man, Trampled by Turtles, The Greyboy Allstars The Chris Robinson Brotherhood 123G0! Project Also during the September 5th meeting, Town Council supported a change in application process for Vail Signature Events such as Bravo!, Vail Dance Festival and Burton US Open. Rather than apply for funding through the Finance department, these events will be required to follow the CSE application process beginning in 2018 (for 2019 funding). While the funding decision will remain with Town Council, utilizing the CSE's application process will provide for more efficiencies and upfront information to staff. Total event spending is proposed at $893,648. This includes funding from both the General Fund ($533,648) and the Marketing Fund ($360,000) which is sourced from business license revenue. Funding for the "Education and Enrichment" category is being proposed at $151,000, flat with the prior year. Fireworks continue to be separately funded from the General Fund for a total of $52,015 in 2018 to include both the 4th of July and New Year's celebrations. Departmental spending of $8.1 million (also labeled as "All Other Operating" in the General Fund statement on page 29) is a 1.9% increase from the 2017 amended budget. The following items represent significant changes from the prior year spending: • Replacement of town -wide uniforms ($100,000); This occurs once every four years • A correction to the electric utility line item that was underfunded by $200,000 in error during the 2017 budget process. • Increase to General Liability insurance ($50,000) based on new / improved town assets such as Booth Creek Park, restrooms at Chalet Courts, an employee housing unit, budgeted fleet purchases and planned capital projects. • Additional staff -related expenses in the Planning and Building Inspection departments of Community Development due to added staff and increased emphasis on professional development This General Fund 2018 budget proposal results in an ending fund balance of $27.2 million or 69% of annual revenues. Town of Vail Page 8 October 17, 2017 - Page 81 of 2 Five -Year Capital Plan The five-year capital plan for the Capital Projects Fund and the Real Estate Transfer Tax (RETT) Fund is included on pages 38-45. As in the previous capital worksheets, cost increases are highlighted in orange, new requests are highlighted in green, timing changes to projects in purple and items previously included as placeholders are highlighted in blue. Capital Projects Fund (2018 Additions): Total spending of $25.9 million is proposed for 2018. The below items are new requests for 2018 and not previously listed in the 5 -year capital plan. • $250,000 for replacement of furniture, paint and re -design of Lionshead Welcome Center (not including the information booth area) • $26,100 in police equipment. This includes the replacement of headsets, vests and helmets for a 6 person Special Operations Unit (TOV members only) ($20K) plus replacement of mass casualty supplies in patrol cars ($6K) • $60,000 for the town's portion of a Regional Hazardous Materials Association of Eagle County (RHMAEC) vehicle. The vehicle would replace an older trailer that is currently used. Eagle County is contributing $120,000 of matching funds towards the purchase. • $265,000 for expansion of town -owned fleet vehicles. This includes a snow blower ($200K), a pickup truck for landscape architect ($30K) and a third vehicle for the Drug Task Force ($35K). The last two vehicles proposed would replace holdover vehicles that have been used in those capacities. Holdover vehicles are vehicles that were slated for auction when replacements are purchased, however they are held back for other purposes. • $400,000 to create a second bus lane near the Lionshead Transit Center to facilitate west -bound line haul routes. Finance staff recommends that a proposal for express service to/from West Vail to Lionshead be reviewed as a whole, including both operating and capital considerations. • $250,000 for the continuation of a heated sidewalk from the Lion to Vail Spa. The Vail Spa has already put in heated sidewalk with their renovations and this project is offset by impact fees of $43K paid by the Lion in 2017. The project is funded by Vail Reinvestment Authority. • $475,000 is proposed for a transit lane at the top of Vail Transportation Center for express bus service. • $13.7 million for the Red Sandstone Parking Structure as approved by Town Council in 2017. This is offset with contributions from Vail Resorts ($4.3M) and the Eagle County School District ($1.5M). The remainder will be reimbursed from the Vail Reinvestment Authority over a five-year period. The Capital Projects Fund is currently projected with an ending fund balance of $16.9 million in 2018, and a fund balance of $20.2 million at the end of 2022. This does not include any unfunded projects such as the Municipal complex redevelopment. RETT Fund (2018 Additions): The RETT Fund supports annual operations of the town's Parks and Recreation function, Environmental Sustainability, Art in Public Places and the Forest Health crews. There were no significant increases in any of these operations for 2018. Town of Vail Page 9 October 17, 2017 - Page 82 of 2 Project additions include the following: • $5,000 for final phase of Intermountain Fuel Reduction project • Council contributions for services include $69,700 of annual operating support of the Betty Ford Alpine Gardens and $45,450 program support for the Eagle River Watershed Council (flat with prior year). The Alpine Gardens have also requested capital support for repair to pavers in their ADA walks between fountain areas ($6K) and an upgraded irrigation system ($13K). • $125,000 for landscape improvements around the eastern area of the Vail Transportation Center where trees have been lost and plantings eroded by years of snow storage. • $150,000 for the continuation of the Open Lands Plan project. • $55,000 for an ADA ramp at the Ford Park Soccer Field entrance on Vail Valley Drive. The current driveway grade is not ADA compliant. • The annual capital budget meeting with the Vail Recreation District was held on September 21st. Staff needs further research on a few newly -identified projects and will provide updated budget estimates for a future supplemental. The newly -identified projects include repair or replacement of skylights on the roof of Dobson Ice Arena, and increasing safety of mezzanine -level railings on the interior of Dobson. The RETT Fund is currently projected with an ending fund balance of $1.1M in 2018, and a fund balance of $5.4 million at the end of 2022. Marketing Fund The Marketing Fund is generated through the collection of annual business license fees. Budgeted revenue for 2018 of $381,500 is projected flat with 2017 amended budget. $360,000 in expenditures will be used toward the Commission on Special Events. Heavy Equipment Fund This is an internal services fund that manages the maintenance and repair of town vehicles and equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are charged back to the departments based on their use of the vehicles and equipment. The Heavy Equipment Fund (HEF) includes approximately $703,700 to purchase replacement vehicles and equipment in 2018. The vehicles are scheduled to be replaced at determined intervals. Funding for the HEF consists of charges to departments using the equipment and sales or trade-ins of old equipment. Projected fund balance is $1.5 million for the end of 2018. Health Insurance Fund This is an internal services fund that manages the town's health insurance plans. Costs are charged back to the town departments and employees through payroll deductions. The town was able to maintain costs for the past three years due to positive claims experience. 2017 claims are higher than previous years, and 2018 is anticipated to continue that trend. As a result, the 2018 proposed budget anticipates use of reserves, along with increases to costs for both town departments and employees. Projected fund balance is $2.9 million for the end of 2018. Dispatch Services Fund This is an enterprise fund that manages county -wide 911 emergency services. The 2018 budget proposal includes capital expenditures of $119,500 for the purchase of two radio consoles. The Dispatch Services Fund will need to use approximately $71.7K in reserves in 2018 to cover the capital projects. Remaining fund balance will be $792,503. Town of Vail Page 10 October 17, 2017 - Page 83 of 2 Timber Ridge Enterprise Fund The 10 acre property at Timber Ridge is owned by the town, with the eastern half of the property under a ground lease to Lion's Ridge Apartment Homes with no lease payment for ten years. The Timber Ridge Enterprise Fund includes only the operating budget for the western half of the property (96 units, with 54 units under master lease to Vail Resorts). The 2018 proposed budget reflects a surplus of $187,130 after payment of all operating expenses, principal and interest due to the capital projects fund, and $280,701 set aside for capital projects. Specifically the capital improvements represent the third and final phase of Vail Resort's leased units (18 units of the 54 were renovated in 2016, 18 in 2017 and the final 18 units in the spring of 2018). The improvements are offset by rent increases for those units and paid back over a five-year period. Timber Ridge is projected to have a fund balance of $1.3 million at the end of 2018. III. ACTION REQUESTED OF COUNCIL Staff requests that Council approve or approve with amendments Ordinance No. 14, Series 2017 upon second reading. Town of Vail Page 11 October 17, 2017 - Page 84 of 2 $160,000.00 $140,000.00 $120,000.00 $100,000.00 $80,000.00 $60,000.00 $40,000.00 Base Salary Comparison Mountain Combined v. Town of Vail Salaried (Exempt) Summer 2017 Attachment A Denver/Boulder (Public & Private sectors) Mountain Comparisons — — — Vail - Salaried 200 300 400 500 600 700 800 900 1000 1100 Professional positions Directors Description: This chart compares base salary of the Town of Vail (red dotted line), mountain comparison entities (combined in blue), in addition to similar positions in Denver/Boulder* *Source: MSEC Compensation Surveys October 17, 2017 - Page 85 of 253 $90,000.00 $80,000.00 $70,000.00 $60,000.00 $50,000.00 $40,000.00 $30,000.00 Base Salary Comparison Mountain Combined v. Town of Vail Hourly (Non -Exempt) Summer 2017 100 150 Entry-level positions Denver/Boulder (Public & Private sectors) Mountain Comparisons — — — Vail - Hourly 200 250 300 350 400 Supervisors Description: This chart compares base salary of the Town of Vail (red dotted line), mountain comparison entities (combined in blue), in addition to similar positions in Denver/Boulder* *Source: MSEC Compensation Surveys October 17, 2017 - Page 86 of 253 Attachment B 9/27/2017 Goal: Level set the overall budgetary plan taking into account the past 5 years of growth and economic success for TOV combined with significant increases to in -town costs for the event. Focus: Provide a premium level of service to spectators, businesses and partners long term with continued development. Challenges: • Lodging - Rates increase exponentially year over year. • Venues/Bars/Restaurants - Pricing and terms for rental of venues for events have become unreasonable and present risk. • Safety/Infrastructure - The success and popularity of the event requires additional investment to maintain standards. The Burton US Open has created a demand that is now benefitting town businesses in what was formerly an off-peak period and now one most successful weeks of the year. We must offset a portion of the increases as a product of our success in order to keep this event sustainable over time. Burton will continue to invest in areas that are in the best interest of the Vail community and Vail businesses while keeping the 36 -year event legacy and brand intact. Investment opportunities for 2018 include: • Expanded footprint in town. New and enhanced installations improving guest experience. • Evolution of local business initiatives. Programs aimed at increasing foot traffic and spend, targeting new merchants with more integrated promotion. • Continued focus on key marketing initiatives. Attract key demographic to Vail for long term stays. Burton is committed to best in class event execution with a direct ROI for TOV at a level above industry standards, or that of other US Open partners. Burton would cap its request at the same amount for 2019, no increase beyond what has been requested for 2018. Sincerely, Burton Partnerships and Events Team October 17, 2017 - Page 87 of 2 TOWN OF VAIIL' Attachment C Memorandum To: Greg Clifton, Town Manager From: Mark Novak, Fire Chief Date: September 19, 2017 Subject: Town Council Information Request I. Purpose The purpose of this memo is to respond to a request for information made by Town Council during the September 19, 2017 Town Council Meeting. Specifically, there was a request for information regarding the current ISO rating for the Town of Vail and current wildfire mitigation efforts. II. Insurance Services Offices Rating The Insurance Services Offices (ISO) conducted a Public Protection Class (PPC) evaluation in April of 2015. The Insurance Services Offices is an insurance industry advisory organization responsible for the Public Protection Classification system. This system is used to evaluate structural fire suppression delivery systems (fire departments). This classification system is used by many insurance companies to make determinations regarding insurability, coverage levels and cost. The current grading schedule assigns a PPC class of 1-10, with 1 indicating superior fire protection and a rating of 10 indicating a fire protection delivery system that does not meet ISO's minimum requirements. In general, areas with a lower ISO rating have lower insurance rates and greater opportunity to obtain insurance through major insurance carriers. The 2015 evaluation resulted in a PPC of 2/2x. Prior to this the Town had a PPC of 4/9 which was achieved in 2010. Before 2010 the Town had a PPC of 5/9 which had been in effect since 1992. An ISO Class 2 is achieved with PPC a score greater than 80. The Town of Vail achieved a score of 82.11. This rating applies to all areas that are served by VFES, including areas outside the Town limits such as parts of the Intermountain area. The 2x rating applies to any property within the VFES service area that is greater than 1000' from a fire hydrant. VFES staff was unable to identify any developed property that meets these criteria. A property with a Class 2x rating would generally have higher insurance premiums than a property with a Class 2 rating. The ISO evaluation reinforced the value of the construction and staffing of the West Vail Fire Station. Without the increased level of service provided by this facility, it is unlikely that a Class 2 would have been achieved. October 17, 2017 - Page 88 of 2 Additional information regarding the ISO rating can be found in the staff memo dated September 29, 2015 and in the Council presentation from the October 6, 2015 Town Council meeting. III. Status of Wildfire Mitigation Efforts Vail Fire and Emergency Services (VFES) has developed a proactive wildfire mitigation program. These efforts began over 10 years ago. In 2014, Council authorized hiring a qualified Wildfire Mitigation Coordinator. In 2015, VFES adopted the Fire Adapted Communities (FAC) model of wildfire mitigation which is recommended by the National Cohesive Wildland Fire Management Strategy. The Fire Adapted Communities model has been tailored to the Town of Vail and branded "Fire Adapted Vail". The FAC model is based upon the concept that fire is a naturally occurring element of our community. Decreasing our vulnerability and increasing resilience is based upon taking a multi - pronged approach to reducing the risk of catastrophic wildfire. Primary components of this approach are: fuels reduction around the community, fuels modification adjacent to buildings (defensible space), ignition resistant building materials, evacuation planning, personal preparedness, public education and rapid response to fires. Specific actions and program accomplishments: A. Hazardous Forest Fuels Reduction Projects 1. Buffehr Creek Fuels Reduction Project (15 acres), completed 2016, pile burning will be completed winter 2017/2018 2. Intermountain Fuels Reduction Project a. 37 acres hand thin completed 2016/2017 b. 43 acres helicopter logging in progress c. 30 acres unfunded, identified as future project areas d. Burning of hand piles and helicopter logging slash, winter 2017-2019 3. Deer Underpass Fuels Reduction Project (7 acres), in progress 4. North Trail -Trapper's Run second entry hand thin, scheduled for 2018 B. Conducted evacuation drills summer 2015 and 2016 C. Conducted defensible space evaluations of all Town of Vail owned properties, spring 2016 D. Modified Design Review Standards to reflect the importance of ignition resistant landscaping and ignition resistant building construction, summer 2016 E. Developed Town of Vail Fire Resistant Landscape Guidebook (defensible space guidelines), summer 2016 F. Modified Mountain Pine Beetle Abatement Ordinance to include all wildland fuels, summer 2016 Town of Vail Page 2 October 17, 2017 - Page 89 of 2 G. Modified wood shake roof replacement ordinance, summer 2016 H. Initiated fire department review of landscape plans for consistency with fire resistant landscaping guidelines, fall 2016 I. Initiated door to door defensible space evaluations, spring 2017. This program is on a 5 -year cycle to evaluate all properties in the Town of Vail J. VFES staff is currently working with Community Development staff to streamline defensible space related tree removal permitting K. The VFES workplan calls for completion of a Community Wildfire Protection Plan (CWPP) in 2018. The CWPP will identify and prioritize future projects based upon community risk. Staff is available to provide additional information on these topics at your request. Town of Vail Page 3 October 17, 2017 - Page 90 of 2 .GE 'ROAD 20+00 Attachment D L.= 88.98 800.00 - DNSHEAD 'ARKING 'RUCTURE October 17, 2017 - Page 91 of 253 LOT 3 A NIONODIMSON OF LOT 1. BLOCK 1. VML 4JONSHEAD SE00131 RUNG GROSS ACREAGE _ 0.730 ALRES MEASURED NET ACREAGE - 0.717 ACRES �?IF,;{�FA •• J `ro„� z-AbFk PARR ING354) � r� !� STRUCTU9E \\ ENTRANC VAIL VILLAGE INFORMATION CENTER VAIL TRANSPORTATION CENTER •1 s DEPARTMENT OF PUBLIC WORKS/TRANSPORTATION TOIX Of 'All VAIL VILLAGE INFORMATION CENTER PARKING 1309 VAIL VAL,/ URINE VAIL COLORADO 8155' PROPOSED LAYOUT (3031 4]9-2150 I A%. 479 216c • CHANGES FROM LAST PLAN: • REDUCE PARKING FROM 5 SPOTS TO 4 • INCREASE SOD/LANDSCAPE AREA INCREASED ORNAMENTAL SHRUB PLANTINGS C • ADD CURVES TO SIDEWALK • ELIMINATE RETAINING WALL CONCRETE CROSSWALK • KEEPS THE TWO CRABAPPLES THAT MAY HAVE BEEN REMOVED FOR WALL AREA TO BE STAINED • ADDS POTENTIAL ART PIECE TBD BY AIPP (2) RAMPS - 6.7% CONCRETE STAIRS (3) 5" RISERS (2) 18" TREADS RELOCATED LIGHT FIXTURE RELOCATED DIRECTIONAL SIGN ti RELOCATED LIGHT FIXTURE A. /�/ \ k r -- \� / \Ir ip —__...e..,. w / / �.. �_. _ . �mm�m•mmimm aj7TJT; IV I mmmmnnnm•mmi i __ - _ SHRUBS/PERENNI+ .._.•.�a..a�...�. ii' i1��\ �;,1,�/ ----.''''w1.,-,--- – iil�ni�iim'm"iii I Vet/ry .�' ,i� �� % .• - "- yr i ORNAMENTAL �f- / SHRUB BED / V� , / I = I / Ateweitait tr • • i �� -- / �\ 411 411 s RNAMEN '4 II \ \ \ SHRUB BED — :.;_.: FOUR P° RKING SPACES ',AM1S OR TW• BUSES111 SOD AREA 01 9 POSSIBLE ART PIECE r LOCATIONS AS RAISED PLANTING BED WITH SUMMER PLANTER DETERMINED BY AIPP PAVER VENEER MATERIAL TO MATCH DASHED LINE SHOWS WALKWAYS ADJACENT WALLS EXISTING WALK 0 CONCEPTS FOR POTENTIAL ART COMPONENTS AS PROVIDED BY THE ART IN PUBLIC PLACES COORDINATOR r h` I CD 0 - 4 ; •' e: , rr ty�l 1I��f, - GH DEqCNED BY GB GB Oil VTC _x . Aye -i� . .. _ �f : . ti .�Y; 3/19/14 ,= 2o. 1 ��_ 20' 1 OF 1 s,,,, ll..A..l...... 4 7 ')f.17n,.,..,. nn ,.f "IC') TOWN OF VAIL' Attachment E P0j At. f..U. uwi, Y �V y /. ea 4'A RTNen Memorandum To: Town Council Greg Clifton, Town Manger From: Dwight Henninger, Chief of Police Craig Bettis, Commander Jessica Tice, Sergeant GRANITE Task Force Date: September 12, 2017 Subject: Update of GRANITE (Gore Range Narcotics Interdiction Team) Executive Summary: Over the past two years the GRANITE Drug Task Force has experienced great success in reducing mid-level drug sales in both Vail and the larger Eagle County. This has been done with a second Vail Police officer on a 2 -year trial basis. The successes of this unit haveencouraged our Federal partners in the DEA and FBI to consider placing additional personnel in this task force. With the significant increases in opioid overdose deaths nationally and in Eagle County, staff is recommending making the trial period a permanent part of the Police Department budget. The incremental increase in cost for 2018 is $139,977. Background: In 2014, numerous pieces of local intelligence and a comprehensive report done in our region by the Drug Enforcement Administration foreshadowed the critical urgency for police departments in Eagle County to leverage resources and combat the growing drug problem. In March 2015, the Vail Police Department committed one sergeant and one existing narcotics detective, full time, to address the issues identified by the Drug Enforcement Administration's threat assessment. This team was known as the Vail Unified Drug Unit (VUDU). VUDU launched an investigation into an organized crime group conducting large scale cocaine distribution, extortion, and conspiracy, all within the Town of Vail. The case was titled "The Vail Underground", in reference to the local bar where the investigation began with multiple bar staff distributing cocaine on the premises. This investigation led to a Grand Jury indictment of 9 co-conspirators, and the arrest of 15 adults all involved October 17, 2017 - Page 93 of 2 in drug trafficking in the Town of Vail. VUDU seized approximately 324.7 grams of cocaine (11.45 ounces) which has a street value of approximately $33,000; 13.3 grams of MDMA (ecstasy, a schedule I controlled substance); 8 guns, one of which was confirmed stolen by the ATF; heroin, ketamine, psilocybin mushrooms, morphine; $2,335 in U.S. Currency; clonazepam; and approximately 750 doses of LSD were seized with a street value of approximately $9,000.00. The Vail Underground case earned VUDU the positive attention of the community, media, and agencies within the region; specifically, the Eagle County Sheriff's Office. In October 2015 the Vail Police Department and the Eagle County Sheriff's Office joined resources (2 deputies) and created the multijurisdictional drug task force known as GRANITE (Gore Range Narcotics Interdiction Team). The Avon Police Department contributes overtime detectives and officers as needed and when available for GRANITE operational needs. Since inception, GRANITE has conducted investigations focused on making a local impact to our communities within Eagle County related to felony narcotics distribution cases. During 2016, cases of note that GRANITE have investigated include: • Butane Hash Oil Clandestine Lab: GRANITE conducted an investigation into a Butane Hash Oil Clandestine Lab after receiving anonymous tips from concerned community members. The extraction of marijuana concentrate using Butane, a highly volatile substance, is a felony. This process has created serious problems within our community due to the explosions occurring during the extraction process. There have been deaths, serious bodily injury, and severe property damage associated with Butane Labs in the State of Colorado. Through the course of this investigation, GRANITE learned that a local marijuana dispensary manager was illegally diverting marijuana from the dispensary he managed and using it in an illegal Butane operation at his residence. A search warrant was obtained and executed at the residence on Kinnickinnick Road in Vail. In the residence, which was a 6 -unit townhome, officers located and safely dismantled a Butane Hash Oil extraction lab, U.S. currency, finished marijuana concentrate product, and evidence of distribution. Three individuals were charged with felony drug crimes which included production of hash oil, and illegal distribution of marijuana concentrate. The operation was safely dismantled without injury to suspects or officers. This case was the first like it in Colorado, as drug task forces are responding to these labs after an explosion, rather than the prevention of one. • Federal Collaboration: GRANITE has collaborated with federal law enforcement agencies, specifically, the FBI to prosecute a local heroin overdose death. The suspect in this investigation sold heroin to an individual who later died on a lethal overdose. The dealer has previously sold to a separate individual who also died as Town of Vail Page 2 October 17, 2017 - Page 94 of 2 a result of an overdose. The defendant in this investigation is awaiting trial on federal offenses. • LSD Chemist Arrested in Vail: GRANITE conducted an investigation after receiving information that a chemist from Denver was the source of supply, delivering thousands of doses of LSD to dealers in Vail. An operation was planned and the suspect delivered 1,000 doses of LSD and 2 pounds of high grade marijuana. He was arrested without incident. Since his arrest, Vail has seen a steady decrease in the availability of LSD due to the suspect being a major source of supply for the drug locally. In addition to the controlled substances, $4,000 in drug money was seized. The total street value of drugs seized during this operation was $14,000. • Eagle Cocaine Dealers Arrested with Additional Gun Charges: Command staff of the Eagle Police Department requested an agency assist for GRANITE to investigate cocaine sales occurring at bars in their town. An investigation was launched. An individual selling cocaine was identified and involved in selling cocaine illegally on three separate investigations. An additional co-conspirator was identified and involved in all cocaine sales. Both suspects were arrested, and a search warrant produced further evidence of cocaine distribution. Investigators kept tabs on the suspect due to his previous convictions for other felonies including a felony drug conviction. A GRANITE detective saw a post the defendant placed on social media selling a handgun and shotgun on-line. Detectives were able to arrest the suspect for the sale of the gun and possession of a firearm by a convicted felon. • Cocaine Supplier of Vail is Arrested with Six Ounces of Cocaine: GRANITE conducted an operation to arrest a cocaine dealer, Grayson Garner, who was selling ounce quantities of cocaine to the Vail area. Garner was arrested without incident after he delivered six ounces of cocaine, with a street value of $17,000 to Vail. The investigation continued with the assistance of the FBI. GRANITE identified two co-conspirators which launched another investigation working with Federal Partners. • GRANITE Assists Avon Police with Cocaine Arrests: GRANITE conducted several investigations in bars in Avon which resulted in identifying a cocaine dealer. This defendant has been a longtime nuisance to the safety of our community. He was in the county drug court program on a last chance agreement to stay sober and not break any laws. This cocaine trafficking broke this agreement, and he is currently serving time in the Department of Corrections for 3 years. • GRANITE was Awarded Drug Task Force of the Year Award: September of 2016, GRANITE accepted the Presidents Award from the Colorado Drug Investigator Association during the annual conference in front of their peers in drug Town of Vail Page 3 October 17, 2017 - Page 95 of 2 enforcement. This award recognized them for their efforts in making a local impact to the safety and security of their community. • GRANITE Seizures: GRANITE seized $100,000 in U.S. Currency in 2016, related to drug proceeds. In 2016, The Vail Police Department received approval for and appointed an additional narcotics detective to the GRANITE Drug Task Force. This was the 29th Police Officer Position approved by Vail Town Council on a 2 -year trial basis. Since appointing the 29th VPD officer to GRANITE, the case load, felony distribution activity, narcotic seizures increases support continuing the assignment of this officer full time officer to GRANITE. With the addition of the 29th officer position, GRANITE has conducted the following investigations of note: • GRANITE Arrests Appointed Official in Marijuana Cultivation and Conspiracy: GRANITE launched an investigation into an interstate marijuana distribution network resulting in the arrest of two brothers, one of which is an elected Eagle County Official. Investigators seized 30 pounds of marijuana packaged for distribution and numerous truck loads of raw marijuana plant material. • GRANITE Arrests Large Scale LSD Dealers: A previous LSD investigation led officers to two people selling large quantities of LSD in the Avon and Vail Area. After several months of investigation, GRANITE seized 600 doses of LSD, with a street value of approximately $10,000. Two adults were arrested and the investigation continued. A GRANITE detective conducted advanced telephonic investigation into the cellular telephone toll data of the defendants as well another individual who was identified as their source of LSD supply and co-conspirator. Through this data analysis the detective was able to correlate cellular telephone communication between the defendants and their source of LSD supply, leading to the arrest of Teddy Gillis, a large scale LSD dealer. The detective was also able to determine the Gillis was at the "Top of the Food Chain" for LSD distribution, and was sourcing the Vail Valley with LSD from an out -of -county source, thus GRANITE eliminated this entire LSD drug trafficking organization acting in the Vail Valley. • Garner's Cocaine Co -Conspirators Are Arrested; One Kilogram Cocaine Seized: In March 2016, GRANITE arrested Greyson Garner after he sold over six ounces of cocaine ($17,000 street value) in Vail. A GRANITE detective conducted advanced telephonic investigation into Garner's source of cocaine supply, who was identified as a kilogram quantity cocaine distributor in the Aurora area of Colorado. The detective arraigned for a controlled purchase of cocaine with the supplier who was identified as Alan Hernandez. Hernandez had been suppling cocaine Town of Vail Page 4 October 17, 2017 - Page 96 of 2 customers in the Vail area with large quantities of cocaine throughout 2016. The detective also identified an additional co-conspirator, Justine Colton who was Garner's girlfriend. Colton was also employed as a Social Worker at Jefferson County, assigned to child services as a case worker. Hernandez delivered three ounces of cocaine to GRANITE during a controlled purchase. Hernandez was arrested without incident along with his accomplice who assisted with the sale of cocaine, Alan Quach. After their arrest, officers located an additional duffel bag of cocaine in the trunk of Hernandez's vehicle. The total weight charged in this investigation equaled 1190 grams cocaine, with a street value of $119,000. Colton was arrested at her place of employment, and fired. She will no longer be working with children during the day while moonlighting as a cocaine trafficker. Quach and Hernandez's cases were adopted by the FBI for federal prosecution. They are awaiting sentences for federal prison. • GRANITE Collaborates with DEA on Interstate Marijuana Drug Traffickers Growing Locally, Selling Nationally: GRANITE and DEA investigated a case which was initiated by an out-of-state seizure of large quantities of high grade marijuana during a traffic stop. The investigation led back to Avon, Colorado. Two brothers were identified as the cultivators of large quantities of marijuana being distributed over state lines across the country. DEA and GRANITE served search warrants on the suspect's residences. The suspects, Hunter and Nevada Furrow, were arrested after GRANITE located and seized 6,887 grams (15 pounds 3 ounces) of high grade marijuana packaged for distribution, 9 firearms, hash oil and LSD. The approximate value of marijuana seized has a street value of $50,000. • GRANITE is currently working numerous ongoing large scale narcotic investigations. Due to the national epidemic of an all time historic high rate of opiate fatality overdoses, GRANITE recognized this issue as the next problem to face the Vail Valley. GRANITE partnered with the Avon Police Department to launch the Vail Police Department's Narcan Program. To date, Vail Police officers have responded to four separate instances of individuals overdosing on opiates. Officers administered Narcan to these unresponsive adults, resulting in all four being resuscitated when medics later arrived on scene. Doctors later have noted that the officer -administered Narcan was vital for this patient's survival. GRANITE's focus is to make a local impact on high intensity drug activity within the Town of Vail, and throughout Eagle County. In addition to this, the team is actively engaged in youth diversion through drug education in schools throughout all areas in Eagle County, including the 911 Safety Fairs. Although the unit's primary focus is felony drug distribution investigation, they help support patrol services as needed by backfilling shifts, conducting field intelligence of possible terrorist activities at high profile Town of Vail Page 5 October 17, 2017 - Page 97 of 2 special events, working high crime pattern activity such as, theft rings, car break-in's, ski thefts and other major cases. Budget: The costs of running this unit are shared between the involved agencies and it is anticipated that with the solidification of this team, that our Federal partner agencies (DEA and FBI) will assign more personnel time and funding to supporting this unit. GRANITE Drug Task Force Agency Contributions per year Category Vail Police Eagle County Sheriff Avon PD DEA FBI Personnel (3) (1), was 2 reduced due to staffing, will replace $25,000 Overtime fund (.5) (.25) Salary & Benefits Expenses $332,300 $110,000 $25,000 OT for their Detectives Unknown Unknown Vehicle(s) 3 (2 of which beyond capital replacement) 2 0 .5 .25 Vehicle Expense $21,648 $15,000 0 Unknown Unknown Supplies $8,200 $500 0 0 0 Buy Funds 50% $5,000 50% $5,000 0 As needed 0 IT/ Computers 5 computers 2 computers 0 .5 .25 Office Space 0 $24,000 0 0 0 Total $ $367,148 $154,500 $25,000 Unknown Unknown Percent of Total $546,648 67.2% 28.3% 4.5% Unknown Unknown Statistics show that the appointment of the 29th officer position assigned full time to GRANITE has been successful in the area of drug enforcement, dangerous drug seizures, felony arrests, youth prevention, and in providing our community with a sense of safety and security through high quality police services. The need for continued support from the Vail Police Department with the assignment of the 29th officer position to GRANITE is vital for continued success of the team. Geographical statistics show that, in 2016 and 2017, approximately, 50% of all drug investigations took place within the Town of Vail. Town of Vail Page 6 October 17, 2017 - Page 98 of 2 Although the $367,148 seems like a lot of funds for drug enforcement, it is difficult to place a dollar figure on the loss of one life to a drug overdose, or the negative publicity that would come to the Town if a drug deal went bad in one of our businesses. The Vail Police Department has taken a leadership role in the fight against illegal narcotics in Eagle County. In years past, the ability to stay within the jurisdictional boundaries of the Town and deal with issues as they came up was sufficient. In today's world, jurisdictional boundaries are simply imaginary lines that hamper progress in the fight against illegal narcotics. The problem of illegal narcotics in the Town of Vail will continue to increase if we don't address it in every corner of the county. Our participation in GRANITE and specifically the additional officer, has greatly improved our ability to slow the flow of illegal narcotics into the Town of Vail. Staff is recommending the permanent funding of this 29th police officer position assigned full time to GRANITE as a narcotics detective. Town of Vail Page 7 October 17, 2017 - Page 99 of 2 Operational Location Gypsum Eagle Edwards Avon Vail Other 31% 7% 8% 32% 10% 12% October 17, 2017 - Page 100 of TOWN OF VAIL' Attachment F Memorandum To: Patty McKenny, Acting Town Manager; Kathleen Halloran, Finance Director From: Mark Novak, Fire Chief Date: August 21, 2017 Subject: Resident Firefighter Program I. Purpose The purpose of this memo is to describe the current status of the Resident Firefighter program, future sustainability of the program, and to describe the proposed transition out of this staffing model. This transition is the final step in a process that was initiated in 2013 and was described in the budget memo submitted with the 2017 budget request. 11. Current Situation The Fire Department is currently experiencing a number of challenges associated with the Resident Firefighter (Apprenticeship) program. The primary challenges associated with the staffing model are as follows: • The use of the Department of Labor (DOL) Apprenticeship program to reduce labor costs is inconsistent with the intent and procedural requirements of the DOL. • Retention problems within the Resident program. • High recruitment and on -boarding costs. • Negative impact on organizational resources and employee development of tenured employees who desire to grow within the organization. • Difficulty in recruiting a diverse workforce. The nature of the fire service has changed greatly since the inception of the Resident program in 1980. The two most significant changes are that entry level requirements for a firefighter have significantly changed and the job market for firefighters has markedly improved. At the time of the inception of the Resident program there were few training requirements needed to enter the fire service. This allowed the program to thrive; Resident Firefighters were able to get free or subsidized housing, while the Fire Department benefitted from an inexpensive staffing solution that required little investment of time or financial resources. In addition, the lack of minimal training October 17, 2017 - Page 101 of requirements meant that a Resident Firefighter could be used to support staffing immediately. Today a firefighter must complete approximately 790 hours of training prior to being qualified for the position. This training includes completing the following: Firefighter I Academy, Emergency Medical Technician (EMT) training, Hazardous Materials First Responder Operations training, and Basic Wild land Firefighter training. Currently only candidates who have completed all of this training are eligible to be hired. Once a Resident Firefighter is hired, they complete two weeks of intensive training designed to orient them to VFES equipment and standard operating procedures. This is followed by a one month period during which the new Firefighter works as an extra firefighter on the engine so they can be evaluated and intensively mentored. Once this six week on - boarding process is complete, then the Resident FF is available for staffing. Following the introductory period, a large training investment is made in the Resident Firefighter in order to equip them with the skillset of our regular Firefighters. This includes swiftwater rescue training, technical rope rescue training, vehicle extrication training and additional wildland training. The investment of time and financial resources in training Resident Firefighters detracts from the development of the remainder of the fire department staff. As a result of the training requirements and the availability of full-time jobs available in the region, VFES has been struggled with retention for a number of years. The average retention period for a Resident Firefighter is 18 months. The practical implication of this is that to maintain staffing, the fire department must hire and train 5 new Resident Firefighters each year. This results not only in a retention problem, but also impacts the ability to have a sound succession plan, due to the high turnover at the entry level of the organization. In addition to the challenge of retention, recruitment for this position has become increasingly challenging. In the last two years we have conducted five recruitment processes and will need to recruit again before the end of the year. These recruitment processes have yielded few qualified candidates and we have experienced "no show" rates for the testing process of up to 50%. Recruiting and hiring Resident Firefighters has a number of costs both in terms of financial and human resources. A recruitment process begins with advertising the position nationally for 30-60 days. Applications are then screened, phone interviews are conducted and qualified applicants are invited to attend an on site testing process. On-site evaluation consists of an oral interview panel, a written test and a physical capability test. This process has significant cost in terms of overtime to staff the process and purchasing a standardized test. Successful applicants then undergo background screening, drug test, psychological evaluation and extensive physical examination. This pre-employment screening costs approximately $800 per candidate. Once a Resident Firefighter is hired it costs approximately $5000 to outfit the Firefighter with personal protective equipment and uniforms. When combined with recruitment and training costs, the total cost to onboard Town of Vail Page 2 October 17, 2017 - Page 102 of a Firefighter exceeds $13,000. With our current experience of hiring 5 Resident Firefighters per year, this expense is $65,000 per year. From the time a recruitment process is initiated, the total time until a Resident Firefighter is available for staffing is approximately three months. For a number of years the Resident program has been structured as a Department of Labor (DOL) Apprenticeship program. The primary advantage of this program is that it allows the Town to pay the Resident Firefighter a wage substantially lower than full- time Firefighters and provides exemptions to the Fair Labor Standards Act (FLSA) for extra hours engaged in training. Resident Firefighters are also not categorized as Regular employees. Although the Town is required to provide healthcare in compliance with the ACA, Resident Firefighters do not receive the full employee benefit package. The Apprenticeship program also creates an additional administrative burden to comply with DOL requirements. During the last year it was identified that several components of our program need to be modified to maintain compliance with the DOL program. One particularly challenging aspect of the DOL Apprenticeship program is that it is intended to be used by employers when there is not a sufficient pool of trained candidates to fill a position. The understanding is that the employer should have a regular position available for the Apprentice (Resident) when they complete the Apprenticeship. The term of an Apprenticeship is 6000 hours (3 years). DOL requirements stipulate that credit be awarded to candidates who enter the Apprenticeship program with previous experience and training. As a result, the 3 year term of apprenticeship may in fact be as short as two years. The implication is that if an Apprentice completes the program, the Town should be prepared to move the Resident into regular full-time employee status and increase the pay to a level equivalent to our full-time regular Firefighters and provide the same benefit package that other regular employees receive. The financial reality is that the low wage drives the majority of the Resident Firefighters to begin looking for full-time firefighting jobs almost immediately after they are hired. One component of the Resident program that has changed greatly over the years is the perceived value of living in the Resident dormitory. In the early years of the program, this was seen as a benefit of the program which allowed the employee to live inexpensively in Vail and pursue recreational activities such as skiing. Today, many of the Residents view the dormitory living requirement as a burden. The difficulties in relying upon a Resident Firefighter program to maintain daily staffing levels is not unique to the Town of Vail. The majority of fire departments in the region have experienced similar challenges and have eliminated their Resident Firefighter programs. Town of Vail Page 3 October 17, 2017 - Page 103 of III. Alternatives The Fire Department, along with Human Resources has been exploring approaches to addressing the challenges of the Resident Program for a number of years. In 2014, a proposal was made to eliminate the Resident Program for many of the same reasons discussed in this memo. A decision was made to retain the program, but increase the entry-level requirements with the goal of reducing the training burden on VFES and improve retention. Later in 2014 the number of approved Resident Firefighter positions was reduced from twelve to nine in order to facilitate funding regular fire department positions and reduce overtime. In 2016, the number of Resident Firefighter positions was reduced from 9 to 6. At the time this change was made, it was noted that this was a stop -gap measure and that staff would be requesting to discontinue the Resident Program in the 2018 budget. The following alternatives address the challenges associated with the Resident Firefighter Program while maintaining an adequate staffing level for daily operations. Alternative 1: Eliminate Resident FF Program -Single Firefighter Pay Scale Salaries Benefits Total Compensation Proposed 330,022 132,009 462,030 Current (Resident Program) 244,984 60,000 304,894 Increase 85,128 72,009 157,136 Alternative 2: Eliminate Resident FF Program -Reclassify as Firefighter with Graduated Pay Salaries Benefits Total Compensation Proposed 276,400 110,560 386,960 Current (Resident Program) 244,984 60,000 304,894 Increase 31,506 50,560 82,066 Both alternatives would require an increase in the overtime budget to account for sick leave, vacation and compensable training. This impact is estimated at $49,500 for alternative 1 and $39,600 for alternative 2. Alternative 2 is more fiscally conservative; however it is based upon lowering the existing entry level Firefighter wages and creating a graduated pay scale. It is recognized that this will create disparity within the Firefighter rank which may negatively impact morale and employee engagement. Town of Vail Page 4 October 17, 2017 - Page 104 of With both alternatives, there is no change proposed to the Fire Department FTE count. Staff has investigated revenue sources to offset the increased staffing costs associated with eliminating the Resident program; however the ability of the fire department to generate additional revenue is limited. Fire department activities do result in the generation of $86,500 in revenue from Eagle County for response to the Vail Pass area. In addition, "out of district" fire protection agreements generate approximately $50,000 and the fire department generates invoices totaling approximately $3000 for out of district responses. IV. Summary The current fire department staffing model is dependent upon the DOL Apprenticeship program to provide an inexpensive means to achieve minimum staffing requirements. The use of the Apprenticeship program to reduce labor costs is inconsistent with the intent and procedural requirements of the DOL. During the course of the past four budget cycles, a number of approaches have been implemented with the goal of maintaining a viable program. Despite these efforts, the Resident program is a model which is no longer effective in meeting the staffing needs of the fire department or containing costs. Staff has developed a transition plan which does not increase the FTE count, contains costs, and fixes a broken staffing model. Staff recognizes the ongoing support Council has demonstrated in improving the capability of Vail Fire and Emergency Services. We are also mindful of the need to be fiscally conservative in the budget while concurrently advancing strategic objectives necessary to maintain the commitment to providing excellent service. The proposal detailed in this memo is consistent with the following goals and initiatives established by the Council Action Plan and the Organizational Action Plan: • Create a Town of Vail transition plan to develop future leaders to continue the unique traditions, values and culture of the TOV • Invest in succession planning to include bench strength development, transfer of leadership and institutional knowledge • Be a leader in developing an exceptional and professional workforce that aligns with the Vail Way. • Maintain and improve a high level of readiness and response to natural and man- made threats to ensure a safe and secure community with continued focus on emergency preparedness, including wildfire mitigation, education, prevention and effective evacuation strategies V. Staff Recommendation: Alternative 1 is recommended as it replaces an ineffective staffing model without creating wage disparity within the rank of Firefighter. VI. Attachment: VFES Organizational Chart Town of Vail Page 5 October 17, 2017 - Page 105 of Financial Overview The Town of Vail 2018 budget proposal presented in this document reflects the town's vision to be the premier international mountain resort community in a fiscally responsible manner. The 2018 budget proposal assumes a continuation of high service levels within a cautiously optimistic economic forecast. Several areas of spending relate directly to common themes found in both the Council Action Plan and the prior year's Community Survey results. In addition, some of the budget items requested will help align resources and equipment to accommodate added service levels associated with newer capital improvements throughout town. Historically the town has funded all capital projects through the Capital Projects Fund, and later through the Real Estate Transfer Tax fund for eligible projects. Since 2007 the town has been able to utilize funds with the creation of the Vail Reinvestment Authority district in the Lionshead are and the accompanying Tax Increment Financing (TIF) revenue that is generated from incremental property taxes collected on new development. The various sources of funding for capital projects has enabled the town to cash -fund many projects, however total town reserves of $82.7 million in 2016 will be reduced to $44.7 million in 2017 upon completion of several projects. Reserves will increase to approximately $52.0 million in 2018 based on the current budget proposal. General Fund operations for the proposed 2018 budget will result in a surplus of $25,893. One-time planning projects for the Civic Area and West Vail master plans totaling $475,000 are proposed to be paid for out of town reserves. The General Fund fund balance at the end of 2018 is projected at $27.2 million, or 69% of annual revenues. REVENUE The town's 2018 budget is funded by a projected $87.0 million net revenue budget. Net revenues exclude inter -fund charges and transfers. This projection includes $16.7 million for the sale of the Chamonix housing units and a $5.8 million shared project reimbursement for the Red Sandstone parking structure ($4.3 million from Vail Resorts and $1.5 million from Eagle County School District). Excluding, these one-time impacts, 2018 net revenues are conservatively projected to be $64.5 million, a 5.4% decrease from 2017 amended and is a 4.5% decrease from 2016 actual results. The below chart identifies the various sources of town revenue: 12 October 17, 2017 - Page 106 of Financial Overview 2018 Budgeted Net Revenue: $64.5M* Property and Ownership Tax 8% ^Use Tax // 3% Ski Lift Tax and Franchise Fees 10% Real Estate Transfer Tax 10% Earnings on Investments 0° ransfer from VRA 3% Rent, Fines & Miscellaneous 7% Charges for Services 3% Licenses and Permits 3% Intergovernmental Revenue 4% _ *For year over year comparison purposes, the one time impact of the sale of Chamonix housing units($16.7M) and the Red Sandstone parking structure shared project reimbursements ($5.8M) have been excluded from this chart. LOCAL TAXES: Six revenue sources make up local taxes and generate 71% of the town's annual revenues: sales tax; property and ownership tax; use tax; ski lift tax; real estate transfer tax; and franchise fees. A 4% general sales tax will produce approximately 40% of annual revenue for 2018. The $26.0 million of sales tax projected conservatively at an increase of 2% from the amended budget for 2017 and a 1% increase from 2016. Sales tax revenue is influenced by a number of factors including the general economy, tourism and snowfall, special events and redevelopment activity. Sales tax revenue is seasonal, with approximately 70% of the total generated during the ski season which is defined as November through April. 13 October 17, 2017 - Page 107 of Financial Overview Sales Tax ($ Millions) 28.0 26.0 24.0 22.0 20.0 18.0 16.0 14.0 12.0 10.0 8.0 6.0 4.0 2.0 0.0 Sales Tax Compared with Inflation E - - - - - - - - - 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Budget Budget 315.0 300.0 285.0 270.0 255.0 240.0 225.0 210.0 195.0 180.0 165.0 150.0 135.0 120.0 105.0 90.0 75.0 60.0 45.0 30.0 15.0 Vail Reinvestment Authority (VRA) was created on November 4, 2003 to oversee development and redevelopment of identified blighted areas within the town. The Authority is funded with incremental property tax collected on redeveloped properties within the district. The VRA will reimburse the town's Capital Projects Fund for various capital projects in Lionshead. For 2018 this includes $400,000 for Lionshead express bus stop improvements, $206,000 for a heated walk between the Vail Spa and the Lion ($100K), and $1.5 million for the Red Sandstone parking structure (a total of $9.3 million is projected to be reimbursed for that project over the next 5 years). The VRA will reimburse the town $2.2 million in 2018, represent approximately 3% of funding available for town spending. In prior years these funds have provided up to 13% of annual town revenues. Real Estate Transfer Tax (RETT) is a 1% tax on transfers of property within the Town of Vail. This tax is the primary revenue source in the Real Estate Transfer Tax Fund whose use is restricted to parks, recreation, open space, and environmental sustainability. Real Estate Transfer Tax collections of $6.1 million represent 9% of total annual revenues. This is a 4.3% increase from the 2017 amended budget and a 10.9% decrease from 2016. Property and Ownership Tax of $5.3 million will generate 8% of total revenues for 2018. 2018 revenues are estimated to increase 8.4% from 2017 amended based on a recent report from the County Assessor's office. The projected tax revenue includes impacts from a reduction in residential taxes due to the Gallagher Amendment, but is offset by increases in property valuations. The Gallagher Amendment reduces residential taxes by 9.5%, however residential values increased by approximately 10%, so taxes collected by the town are anticipated to be flat from residential properties. Commercial properties were assessed at a 50% increase in valuation, mainly due to new 14 October 17, 2017 - Page 108 of Financial Overview properties coming online and the sale of large commercial properties. The current base mil levy is 4.69 and typically constitutes 10% of the average taxpayer's property tax bill. In November 2000, Vail's electorate approved lifting the revenue limitation placed on property tax revenue by the Tax Payer's Bill of Rights (TABOR) approved by Colorado voters in 1992. Property values are reassessed every two years, providing potential increases or decreases in the even years. However, the base mil levy cannot be increased without a vote. Construction Use Tax collections are estimated at $2.0 million for 2018, a 2.0% increase from 2017 amended budget plus an additional estimate for Mountain View. The estimated 2% increase is based on a five-year history. In November 2007, voters approved the implementation of a 4% construction use tax effective January 1, 2008. Revenue from this source is allocated to the Capital Projects Fund. Ski Lift Tax and Franchise Fees total $5.2 million and $1.2 million, respectively for 2018, representing 10% of the total annual revenue. The town assesses a 4% tax on all lift access tickets to the Vail ski area. The town also collects franchise fees from all the major utilities operating in the Town of Vail. The fees are collected and paid by the local gas, electric, telephone, and cable television companies. The rate is established by ordinance and is different for each utility type. Lift Tax was projected with a 5% increase over the 2017 amended. All franchise fees are projected based on historical trends, and are accounted for in the General Fund. LICENSES AND PERMITS are expected to generate approximately $2.1 million or 3% of total revenues in 2018, up 7.0% from the 2017 amended budget. This revenue source can fluctuate from a few large commercial and residential construction projects. The 2018 projection is based on historical averages plus estimates for the Mountain View and east wing of the Vail Valley Medical Center. Licenses and permits are General Fund revenues with the exception of the business license fee and recreational amenities fee as described below. Construction Fees, which include building permits, electrical, mechanical, and plumbing permits, design review fees, plan check fees, variances, etc., are the largest component of the license and permit category. Construction fees alone are budgeted at $1.6 million in 2018. The Business License Fee is restricted by ordinance for marketing and special events, and is recorded in the Marketing Fund. The budgeted revenue of $380,000 is a flat with 2017 amended budget based on historical trends. The Recreational Amenities Fee is assessed on new residential square footage. It is accounted for in the RETT Fund and its use is restricted to parks, recreation, open space, and environmental sustainability. With no major redevelopment projects assumed, this fee is budgeted conservatively at $10,000 in 2018, and flat with 2017 amended budget. INTERGOVERNMENTAL REVENUE supplies 4%, or $2.8 million of total revenue and includes federal and state grants, county sales tax, county road and bridge tax, highway users' tax, cigarette tax, and E911 Authority Board. Revenue forecasts are obtained from the contributing agencies or estimated based on trends. Federal and state grants are recorded in the Capital Projects Fund, RETT Fund or the General Fund depending 15 October 17, 2017 - Page 109 of Financial Overview upon their purpose. Lottery revenue is recorded in the RETT Fund and all other intergovernmental revenue goes to the General Fund. The E911 Authority Board is a conduit managed by Eagle County to fund emergency communications from the surcharges it collects on phone bills. In 2018 the E911 board will pay salary and benefits for the equivalent of two dispatch supervisors, six dispatchers and a systems engineer in the Vail Communications Center. From 2010 through 2014, the E911 board covered eight dispatchers plus the 2 supervisors and one systems engineer to help participating agencies with the impact of the economic downturn. In 2015, the number of dispatchers covered was reduced back to seven and was then again reduced in 2016 to six. Staff has proposed no changes to personnel in 2018. The agencies are covering the cost through increased fees. 2018 contribution from the E911 board totals $762,176 and is accounted for in the Dispatch Services Fund. County Sales Tax The town receives fifteen percent (15%) of a 1% general retail sales tax levied by Eagle County. This payment is pursuant to an enabling ballot question approved by the voters and applies to all of the towns within the county. Collections budgeted for 2018 total approximately $833,500. County Road & Bridge The town collects a portion of the county's mil levy for road and bridge based upon Colorado State Statutes. County road and bridge revenue for 2018 was budgeted based on the prior two year history, at approximately $720,000. This revenue is dependent upon what Eagle County sets for a road and bridge mil levy and the assessed valuation for the town. Highway Users' Tax The State of Colorado shares a portion of its gasoline tax based upon the town's miles of roads in proportion to other municipalities in the state. This revenue of $224,000 is budgeted flat with 2017 budget based on information provided by the Colorado Municipal League. TRANSPORTATION CENTERS located at Lionshead and in the Vail Village generate 8% of total revenues and are budgeted at $5.4 million for 2018. This is a 4.5% increase from 2017 amended and a 2.9% increase from 2016. Daily parking fees and parking passes during ski season are the largest sources of this revenue. This budget proposal does not include any changes to parking rates or pass prices. CHARGES FOR SERVICES comprise 3% of the town's annual revenue. The largest sources in this category include dispatching contracts and a contract with the Colorado Department of Transportation (CDOT) for maintenance of the frontage roads. EARNINGS ON INVESTMENTS currently generate less than 1% of the annual revenues. The town's investment policy priority is safety, followed by liquidity and then return. EXPENDITURES The town's expenditure budget for 2018 is $78.9 million excluding inter -fund transfers and charges. This is a 25.7% decrease from the 2017 amended budget, mainly due to a decrease in capital projects spending. 2017 included large capital projects such as the vehicle expansion including a snow plow, loader, and a sweeper; replacements of six 16 October 17, 2017 - Page 110 of Financial Overview buses; construction of the Chamonix housing development, and the final phase of the new 1-70 underpass. Fifty-nine percent of the expenditures are to provide municipal services and forty-one percent to fund capital improvements. Where the Money Goes 2018 Budgeted Expenditures $78.9M Municipal Services 58.8% Capital Improvements 41.2% Debt Service 0.0% Within municipal services, 28% of spending is for public safety, including 12% for the Vail Police Department, 6% for Vail Public Safety Communications (which is county- wide) and 11% for Fire prevention and suppression. Fourteen percent of the total is spent on transportation and parking, which includes the free bus system and free and paid parking in the parking structures and at the Ford Park softball and soccer fields. Public Works and Streets account for 11 % of spending. This includes daily repairs and maintenance of the town's infrastructure and support of special events, but not new capital or items that extend the life of existing capital. Facility and fleet maintenance at 9.5% includes daily repairs and maintenance of town -owned buildings and equipment and operation of the Donovan Pavilion, Lionshead Welcome Center and Grand View, but again not new capital or items that extend the life of existing capital. 17 October 17, 2017 - Page 111 of Financial Overview Where the Money Goes Municipal Services by Area rEmployee Housing EHOP Program Facilities & Fleet,` 1% Maintenance 10% Police Public Safety 12% _ Communications 6% Parks & AIPP 4% Public Works & Streets 11% _ Marketing, & Community Services & Risk Special Events Library Development Management 7% 2% 7% 11% Fire 11% Town Officials 3% volt Contributions, —Administrative Another way to look at how the town spends its money is to look at expenditures by category. The major categories within municipal services are Salaries; Benefits; Contributions, Marketing and Special Events; and Operating, Maintenance and Contracts (All other Operating Expenses). Salaries, which represent about half the total expenditures, include full-time, part-time and seasonal salaries, overtime, bonuses, and special pay categories. Benefit costs include: health insurance, disability coverage, worker's compensation, pension, life insurance, unemployment, Medicare and wellness or ski pass package. Contributions, Marketing, and Special Events include the funding provided by the town to local non-profit and marketing organizations as well as the Commission on Special Events. This category does not include marketing expenditures of the Vail Local Marketing District, which are reported separately. Included in the category of operating, maintenance and contracts are: utilities; property and liability insurance premiums; fuel and parts for vehicles; other professional fees; repairs and maintenance for facilities and equipment; office and general operating supplies; and operating leases and rentals. 18 October 17, 2017 - Page 112 of Financial Overview Where the Money Goes Municipal Services by Category All Other Operating Expenses 29% Contributions,m, Marketing, Special Events 5% Benefits 18% Salaries 48% The town's staff includes three basic categories of employees: 1) full-time regular, 2) fixed term and/or externally funded, and 3) part-time or seasonal. Full-time regular staff positions are fully funded by the town, generally work 40 hours per week, and have a full benefits package. Fixed -term and/or externally funded positions may be full or part-time with negotiated benefits and are filled for a period of time determined by workload and/or contract or until external funding is no longer available. Part-time employees work 30 hours a week or less and seasonal employees work 40 hours a week, but less than half a year in a position. The town reports staffing in terms of full-time equivalents or FTE's to provide a common measure. One FTE equals 40 hours a week or 2,080 hours a year. For example, a part-time employee working 20 hours equates to .5 FTE and a seasonal employee working four months a year equates to .33 FTE. 19 October 17, 2017 - Page 113 of Financial Overview 350 - 300 250 - 200 - 150 - 100 - 50 - 0 BUDGETED POSITIONS BY TYPE (Full-time Equivalent Positions) 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 oFull-Time Regular Base Force •Seasonal and Part -Time Positions oFixed-Tern and Extemally Funded Positions The town's operations are supported by 313.92 full time equivalent (FTE) positions in 2018, up 3.52 from 2017. Of these, 276.13 are full-time regular employees. Included in the requested head count is an additional building inspector approved by the Town Manger mid year 2017 to help address the staffing needs in Community Development. The headcount chart also reflects the final phase of a reorganization in the Fire Department initiated two years ago as outlined in an attached memo from the Fire Department (Attachment E). There is no net increase to FTEs, however six full-time seasonal employees would convert to regular full-time. Other shifts in headcount proposed by staff include the conversion of a fixed term drug task force position to a permanent full time position, one seasonal heavy equipment operator (0.5 FTE) to start in October 2017 and will convert to 1.0 FTE in May 2018, two summer seasonal bus drivers (0.76 FTE) for the increased East Vail summer bus service, two winter seasonal bus drivers (0.76 FTE) for the new West Vail express bus service, and the continuation of a 2 -year fixed term water quality position to June 2019. SALARY AND WAGES The 2018 budget includes funding for performance based merit increases for full-time employees (up to 4%). BENEFIT COSTS Employee benefits are projected at $8.2 million, representing 39.2% of base salary expense for 2018. For full-time employees, benefits average 40.0% of salary and for seasonal employees, benefits average 29.2% of wages. These cost estimates include the impact of the Affordable Care Act. The largest single component of benefit cost is health insurance at 50%. The town is self-insured and has stop -loss coverage from an outside insurer to protect against significant claims. Coverage is offered to full-time 20 October 17, 2017 - Page 114 of Financial Overview employees and their dependents. Health care expenditures are recorded through the Health Insurance Fund. The next largest component of the benefits cost is employee pension comprising 36% of the total benefits. The town's full-time pension plan contribution ranges from 11.15% to 17.15% of salary, depending on length of service. Seasonal and part-time employees receive a 1.5% contribution. The contribution for full-time employees is somewhat higher than most private sector employers because town employees are not part of the Social Security system. Medicare 3% Wellness Benefit 2% Benefits Costs 2018 $8.2M Worker's Compensation Insurance 4% Life, Disability, and Unemployment Insurance 5% CAPITAL IMPROVEMENT PROGRAMS The capital improvement programs include purchases of property and equipment and improvements or capital maintenance that extend the asset's useful life. The majority of capital costs are incurred in the Capital Projects and Real Estate Transfer Tax (RETT) Funds. Heavy equipment replacement vehicles, except for buses and fire trucks, are purchased from the Heavy Equipment Internal Services Fund. The Facility Maintenance and Parking Structure capital maintenance projects are included in the Capital Projects Fund. The town prepares a five-year capital plan for the Capital Projects and RETT Funds. The capital improvements program reflects the town's vision to be "the premier international mountain resort community." Total Capital Improvement Programs from both the Capital Projects Fund and RETT Fund are budgeted at $32.5 million in 2018. 21 October 17, 2017 - Page 115 of Financial Overview Real Estate Transfer Tax Fund Projects Annual operating costs in the RETT fund are proposed at $6.5 million. Included in ongoing operating costs are contributions to non-profit organizations of $134,150. Other noteworthy projects include: water quality and storm water improvements and infrastructure, East Vail interchange water vaults and landscape improvements, repairs to the Dowd Junction bike path and retaining walls and improvements to a section of the Gore Valley Trail between Donovan Pavilion and the Vail Conoco. Additional details are shown in the Real Estate Transfer Tax Fund Five -Year Projection. Capital Project Fund Projects Noteworthy projects for 2018 include: Annual capital maintenance of town facilities, parking structures, technology and streets totaling $2.8M; vehicle expansion including a snow blower, landscape truck, and Drug Task Force vehicle ($265K); $500K in additional funding for the purchase of deed restrictions as part of the Affordable Housing Strategic Plan, repairs and improvements to Slifer Fountain and nearby storm sewers ($3.0M), and continuation of pedestrian safety improvements ($1.5M). Projects within Lionshead that will be funded by the Vail Reinvestment Authority include $2.2 million for improvements to Lionshead bus stops, construction of a heated sidewalk between Vail Spa and the Lion; and construction of a parking structure at Red Sandstone Elementary School. The VRA will reimburse the Capital Projects Fund for the Red Sandstone parking structure a total of $9.3 million over the next five years. Additional details are shown in the Capital Projects Fund Five -Year Projection. Heavy Equipment Fund This is an internal services fund that manages the maintenance and repair of town vehicles and equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are charged back to the departments based on their use of the vehicles and equipment. The Heavy Equipment Fund (HEF) includes $703,700 to purchase various replacement vehicles and equipment in 2018. The vehicles are scheduled to be replaced at determined intervals. Funding for the HEF consists of charges to departments using the equipment and sales or trade-ins of old equipment. Timber Ridge Enterprise Fund The 10 acre property at Timber Ridge is owned by the town, with the eastern half of the property under a ground lease to Lion's Ridge Apartment Homes with no lease payment for ten years. The Timber Ridge Enterprise Fund includes only the operating budget for the western half of the property (96 units, with 54 units under master lease to Vail Resorts). The 2018 proposed budget reflects a surplus of $187,130 after payment of all operating expenses, principal and interest due to the capital projects fund, and $280,701 set aside for capital projects. Specifically the capital improvements represent the third and final phase of Vail Resort's leased units (36 units of the 54 were renovated in 2016 and 2017, the final 18 units in the spring of 2018). The improvements are offset by rent increases for those units and paid back over a five-year period Timber Ridge is projected to have a fund balance of $1.3 million at the end of 2018. FUND BALANCES Projected fund balances for all funds at 12/31/18 are $52.0 million compared to $44.7 million projected for the year ending 12/31/17. The ending fund balance of the General Fund is projected at $27.2 million, representing 69% of annual revenues. It is recommended that the General Fund be at least 25% of the budgeted revenues. The 22 October 17, 2017 - Page 116 of Financial Overview Capital Projects Fund and RETT Fund are projected to have ending fund balances of $16.9M and $1.1M, respectively at the end of 2018. BONDED DEBT During 2010, the Vail Reinvestment Authority (VRA) sold $11.9 million in bonds for public improvements in Lionshead. Two series of bonds were issued to take advantage of Build America Bonds (BABs) which reduce the overall interest cost due to a subsidy paid by the federal government. Using the BABs will save the VRA approximately $700,000 of interest. Net interest cost to the VRA for these bonds is 4.2%, with the Series 2010A bonds having a final maturity of 2018 and Series 2010B bonds having a final maturity of 2030. Annual debt service of approximately $1.1 million is paid by incremental property taxes collected within the district. 23 October 17, 2017 - Page 117 of Major Revenue Analysis 2018 Proposed Budget October 17, 2017 - Page 118 of 253 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Actual Actual Actual Actual Actual Actual Actual Actual Amended Estimate Comments General Sales Tax 16,913,338 17,676,115 19,581,414 20,046,455 21,999,999 23,881,130 25,141,932 25,763,244 25,535,000 26,046,000 2018 proposed at a 2% increase from 2017 amended, or 1.1% increase from 2016 actuals -13.8% 4.5% 10.8% 2.4% 9.7% 8.6% 5.3% 2.5% -0.9% 2.0% RETT Tax 2,513,481 6,950,701 4,403,706 5,452,937 4,725,589 6,849,449 6,965,617 6,843,356 5,850,000 6,100,000 2018 proposes a 3% increase from 2017 budget plus some additional for sales at Lion -72.4% 176.5% -36.6% 23.8% -13.3% 44.9% 1.7% -1.8% -14.5% 4.3% Parking Revenue 4,975,795 5,037,042 4,023,940 3,453,836 4,170,065 4,528,137 4,948,993 5,230,062 5,155,000 5,388,000 2018 proposes a 3% increase from 2016 actuals 5.7% 1.2% -20.1% -14.2% 20.7% 17.9% 9.3% 5.7% -1.4% 4.5% Property & Ownership Tax 4,506,491 4,951,386 5,031,770 4,157,279 4,227,966 4,358,411 4,389,241 4,911,842 4,891,307 5,300,000 2018 assumes impact from Gallagher Ammendment with a residential rate of 7.2% 4.6% 9.9% 1.6% -17.4% 1.7% 0.1% 0.7% 11.9% -0.4% 8.4% Includes a preliminary report from the Assessor's office; well know more in November Lift Tax Revenue 3,048,011 3,357,717 3,529,125 3,433,686 4,007,908 4,351,624 4,763,956 5,032,970 4,964,400 5,212,600 2018 proposed ata 3.5% increase from 2016 actuals and a 5% increase from 2017 budget. -7.0% 10.2% 5.1% -2.7% 16.7% 15.1% 9.5% 5.6% -1.4% 5.0% Historical average is 8% per year, but that reflects increase from EPIC Discovery Construction Fees 1,341,731 1,272,606 985,377 1,333,681 1,404,928 2,608,807 1,949,884 1,552,569 1,496,837 1,619,321 2018 based on 4 -yr average plus estimates for Mountain View and East Wing of Vail Health -64.7% -5.2% -22.6% 35.3% 5.3% 4.4% -25.3% -20.4% -3.6% 8.2% Construction Use Tax 713,582 1,103,119 721,002 1,221,734 1,360,585 1,803,853 2,220,168 1,688,841 1,545,000 1,975,900 2018 at 2% increase from 2017 budget plus estimate for Mountain View 17.3% 54.6% -34.6% 69.4% 11.4% 0.2% 23.1% -23.9% -8.5% 27.9% Other Taxes 1,545,535 1,711,350 1,806,708 1,672,112 1,735,016 1,829,591 1,886,347 1,812,997 1,923,282 1,878,472 County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, etc. -6.0% 10.7% 5.6% -7.4% 3.8% 5.6% 3.1% -3.9% 6.1% -2.3% Federal / County Grants 203,765 3,785,144 1,596,040 916,067 82,630 474,399 152,193 184,827 1,420,000 70,000 2017 includes $700K CDOT Water Quality "TAP" grant and $704K bus grants N/A 1757.6% -57.8% -42.6% -91.0% -45.6% -67.9% 21.4% 668.3% -95.1 % 2018 includes Lottery revenue, incident management training reimbursement and fire deployments Earnings on Investments 460,234 330,216 539,541 492,015 426,975 674,027 271,896 191,992 404,304 217,698 2018 based on available fund balance and investment returns assumed at 0.7% -75.0% -28.3% 63.4% -8.8% -13.2% 57.9% -59.7% -29.4% 110.6% -46.2% Rental Income 912,090 862,151 895,872 832,134 918,691 1,044,463 1,028,950 1,019,509 1,013,838 1,064,138 Includes Donovan Pavillion at $300K; employee housing rentals and parking structure leases -4.0% -5.5% 3.9% -7.1% 10.4% 24.2% -1.5% -0.9% -0.6% 5.0% E911 and Interagency Dispatch 1,904,572 1,908,591 1,958,581 1,915,218 1,982,170 1,931,359 1,896,010 1,918,590 2,012,216 2,042,068 Funding by E911 Authority Board and participating agencies 14.9% 0.2% 2.6% -2.2% 3.5% -2.6% -1.8% 1.2% 4.9% 1.5% 2017 for 1-70 Underpass ($3.25M), Lionshead Parking Structure Landscaping ($100K), Vantage Point Walk ($185K) Vail Reinvestment Authority Transfers - 1,070,365 7,125,196 5,354,864 1,842,286 3,049,280 2,757,637 3,546,063 5,876,912 2,156,000 N/A 565.7% -24.8% -65.6% 65.5% -9.6% 28.6% 65.7% -63.3% 2018 construction of walkway from E. LH Circle to Dobson ($790K); work on Dobson Plaza ($975K) and design of Frontage Rd Improvements from LH to Muni building ($100K) Sale of Chamonix Housing Units 16,742,000 Assumes 2 units sell in 2017 (not reflected in budget yet), with remaining 30 units sold in 2018 Project Reimbursment Red Sandstone 5,800,000 $4.3M from Vail Resorts; $1.5 from Eagle County School District cost share of RSES parking structure All Other Revenue 4,885,916 7,957,308 6,463,634 4,725,743 4,725,539 7,522,484 9,577,305 7,783,483 6,070,867 5,380,842 In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare -24.8% 62.9% -18.8% -26.9% 0.0% 59.2% 27.3% -18.7% -22.0% -11.4% premiums, license revenue, administration fees collected from VLMD and RETT and other charges for service such as out of district fire response and Police contracted services. It may also include use of Traffic Impact fees or Holy Cross Community Enhancement Funds Total Revenue 43,924,542 57,973,811 58,661,907 55,007,762 53,610,347 64,907,014 67,950,130 67,480,345 68,158,962 86,993,038 % compared to Prior Year -24.3% 32.0% 1.2% -6.2% -2.5% 21.1% 4.7% -0.7% 1.0% 27.6% -5.4% 24 Decrease from 2017 amended excluding one time impacts October 17, 2017 - Page 118 of 253 Full-time Regular Positions Firefighters Building Inspector Heavy Equipment Operator / Turf Drug Task Force Officer Town of Vail 2018 Budget Summary of Changes in Personnel From 2017 Original Budget to 2018 Budget Comments 6.00 Conversion of 6 seasonal resident firefighters to 6 fulltime firefighters to complete reorganization structure started in 2016; no change in total FTE count 1.00 2017 catchup of full time building inspector for increased service needs 1.00 Conversation of seasonal heavy equipment operator to fulltime (May 2018; 1.00 Conversion of Drug Task Force Officer into a permanent position (see offset in fixed -term positions below) Total Full-time Regular Positions: 9.00 Fixed -Term Positions Drug Task Force Officer (1.00) Conversion of Drug Task Force Officer into a permanent position (see offset in fulltime positions above) Total Fixed -Term Positions: (1.00) Seasonal Positions Resident Program Firefighters Heavy Equipment Operator Heavy Equipment Operator Bus Drivers (6.00) Convert 6 seasonal resident firefighters to 6 fulltime firefighters (see offset in fulltime positions above) (0.50) 2017 catchup of conversion of 1 seasonal HEO to fulltime combined heavy equipment operator and turf maintenance position (May 2017) 0.50 2017 catchup of seasonal heavy equipment operator to address impacts from the 1-70 underpass and water quality projects (Oct 2017) 1.52 Add 2 summer seasonal bus drivers (0.38 each) for increased East Vail summer service; Add 2 winter seasonal bus drivers (0.38 each) for new West Vail express bus service Total Seasonal Positions: (4.48) Total Changes to FTE Count: 3.52 25 October 17, 2017 - Page 119 of 253 TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT Department 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2018 Positions Change Full -Time Regular Positions - Funded by TOV Town Officials 6.23 6.23 6.23 5.43 4.43 4.43 4.43 3.43 3.43 3.43 3.43 0.00 Administrative Services 21.02 20.35 20.35 19.35 19.35 19.40 21.40 24.60 25.10 29.60 29.60 Community Development 15.18 17.85 15.85 14.85 13.85 13.85 12.85 13.85 12.85 14.00 15.00 1.00 Fire 22.00 21.25 24.25 24.00 24.00 24.50 25.50 28.50 29.50 30.50 36.50 6.00 Police and Communications 54.50 54.50 55.50 53.75 54.75 54.25 54.25 55.25 56.25 56.25 57.25 1.00 Library 6.63 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 0.00 Public Works, Streets & Roads, Landscaping 31.75 30.80 30.80 30.80 30.80 30.80 34.30 36.30 40.30 40.80 41.80 Transportation & Parking 31.00 33.00 31.00 31.00 31.00 31.00 39.50 39.50 47.50 47.00 47.00 0.00 Fleet Maintenance 13.00 13.00 12.00 12.00 12.00 12.00 12.00 11.00 11.00 12.00 12.00 0.00 Facility Maintenance 20.00 20.00 20.00 20.00 18.00 16.00 16.00 17.00 17.00 17.00 17.00 0.00 Capital Projects 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 Total Full -Time Regular 221.31 223.53 222.53 217.73 214.73 212.78 226.78 235.98 249.48 257.13 266.13 9.00 Fixed Term Employees Administrative Services 0.50 Community Development 4.00 4.00 0.50 Fire 2.00 2.00 Police and Communications 3.48 3.00 - Public Works, Streets & Roads, Landscaping 1.63 1.50 1.50 - - - - Fleet Maintenance - - - - - Capital Projects 1.63 1.50 - - 0.50 0.50 - Document Imaging 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 1.00 1.00 0.00 0.00 1.00 1.00 - (1.00) 0.00 0.00 0.00 0.00 (Total Fixed -Term 13.74 13.00 3.00 1.00 1.50 2.00 1.00 0.00 2.00 3.00 2.00 (1.00) Externally Funded Employees Police and Communications 9.00 9.00 10.00 10.00 10.00 10.00 10.00 9.00 8.00 8.00 8.00 0.00 ITotal Externally Funded 9.00 9.00 10.00 10.00 10.00 10.00 10.00 9.00 8.00 8.00 8.00 0.00 dotal Full -Time Employees 244.05 245.53 235.53 228.73 226.23 224.78 237.78 244.98 259.48 268.13 276.13 8.00 26 October 17, 2017 - Page 120 of 253 TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT Department 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2018 Positions Change Seasonal Positions - Funded by TOV Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Services 1.19 1.94 1.94 1.94 1.94 1.94 1.94 1.69 1.19 2.29 2.29 0.00 Community Development 1.25 0.25 0.00 0.00 0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 Fire 7.20 10.20 10.20 12.70 13.70 13.70 12.70 9.61 10.07 9.00 3.00 (6.00) Police and Communications 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Library 1.70 1.70 1.70 1.70 1.70 1.70 1.70 2.20 2.40 2.40 2.40 0.00 Public Works/ Streets & Roads/Landscaping 11.90 12.86 10.46 10.46 10.94 12.38 9.14 8.64 7.20 8.66 8.66 0.00 Transportation & Parking 26.70 25.70 27.46 27.46 27.46 27.46 20.30 19.84 19.00 19.00 20.52 1.52 Fleet Maintenance 0.00 0.00 0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 0.00 0.00 Facility Maintenance 1.38 1.38 1.38 1.38 1.38 1.38 0.92 0.92 0.92 0.92 0.92 0.00 M'otal Seasonal / Part -Time 51.32 54.03 53.39 55.89 57.62 59.06 46.95 43.15 40.78 42.27 37.79 (4.48) All FTE's (Full -Time Equivalents) Town Officials 6.23 6.23 6.23 5.43 4.43 4.43 4.43 3.43 3.43 3.43 3.43 0.00 Administrative Services 22.21 22.29 22.29 21.29 21.29 21.84 23.34 26.29 27.29 32.89 32.89 0.00 Community Development 20.43 22.10 16.35 14.85 14.10 14.10 13.10 14.10 12.85 15.00 16.00 1.00 Fire 31.20 33.45 34.45 36.70 37.70 38.20 38.20 38.11 39.57 39.50 39.50 0.00 Admin 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Patrol 31.25 31.00 28.00 27.00 28.00 28.00 28.00 28.00 28.00 28.00 28.00 0.00 Investigation 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 6.00 6.00 6.00 0.00 Records 5.25 5.50 5.50 4.75 4.75 4.25 4.25 4.25 4.25 4.25 4.25 0.00 Dispatch 23.48 23.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 0.00 Police and Dispatch Total 66.98 66.50 65.50 63.75 64.75 64.25 64.25 64.25 65.25 65.25 65.25 0.00 Library 8.33 8.25 8.25 8.25 8.25 8.25 8.25 8.75 8.95 8.95 8.95 0.00 Public Works, Streets & Roads 45.28 45.16 42.76 41.26 41.74 43.18 43.44 44.94 47.50 49.46 50.46 1.00 Transportation & Parking 57.70 58.70 58.46 58.46 58.46 58.46 59.80 59.34 66.50 66.00 67.52 1.52 Fleet Maintenance 13.00 13.00 12.25 12.25 12.25 12.25 12.00 11.00 11.00 12.00 12.00 0.00 Facility Maintenance 21.38 21.38 21.38 21.38 19.38 17.38 16.92 17.92 17.92 17.92 17.92 0.00 Capital Projects / Fixed Term Total FTE's 2.63 2.50 1.00 1.00 1.50 1.50 1.00 0.00 0.00 0.00 0.00 0.00 295.37 299.56 288.92 284.62 283.85 283.84 284.73 288.13 300.26 310.40 313.92 3.52 27 October 17, 2017 - Page 121 of 253 Full -Time Regular Employees Fee Based Health Insurance Group Term Life, Disability & Accidental Death Wellness Benefit Sworn Officer Death and Disability Insurance Subtotal Fee Based Town of Vail Employee Benefits 2016 2017 2018 Actual % Salary Budget % Salary Proposed % Salary 3,017,821 167,337 94,816 104,377 18.32% 1.02% 0.58% 0.63% 3,198,039 231,700 114,000 104,300 17.48% 1.27% 0.62% 0.57% 3,758,200 242,500 114,000 118,000 19.45% 1.26% 0.59% 0.61% 3,384,351 20.54% 3,648,039 19.94% 4,232,700 21.91% Payroll Based Pension Contribution 2,545,571 15.45% 2,902,369 15.87% 2,890,473 14.96% Medicare 235,636 1.43% 243,073 1.33% 258,166 1.34% Workers' Compensation Insurance 224,160 1.36% 270,000 1.48% 285,000 1.48% Unemployment Compensation Insurance 42,597 0.26% 54,800 0.30% 58,000 0.30% Subtotal Payroll Based 3,047,964 18.50% 3,470,242 18.97% 3,491,639 18.07% Total Full -Time Benefits 6,432,315 39.04% 7,118,281 38.92% 7,724,339 39.98% Part -Time and Seasonal Employees Fee Based Wellness Benefit Wellness Benefit - Boards Mini -Med Program Health Insurance 56,418 3.28% 56,000 3.23% 56,000 3.53% 9,100 0.53% 9,100 0.52% 9,100 0.57% 258,824 15.05% 301,961 17.40% 326,800 20.62% Payroll Based Pension Contribution 27,092 1.58% Medicare 24,940 1.45% Workers' Compensation Insurance 23,401 1.36% Unemployment Compensation Insurance 4,447 0.26% Subtotal Payroll Based 79,880 4.64% Total Part -Time and Seasonal Benefits 25,376 24,530 20,000 5,075 74,981 1.46% 1.41% 1.15% 0.29% 4.32% 23,777 22,984 20,000 4,755 71,516 1.50% 1.45% 1.26% 0.30% 4.51% 404,222 23.50% 442,042 25.47% 463,416 29.24% Total Benefits - All Employees 6,836,537 37.57% 7,560,323 37.75% 8,187,755 39.16% 28 October 17, 2017 - Page 122 of TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND 2017 Proposed 2016 Original 2017 2018 Actual Budget Amended Budget Revenue 2% Local Taxes: $ 25,763,244 $ 26,100,000 $ 25,535,000 $ 26,146,000 Sales Tax Split b/t Gen'I Fund & Capital Fund 62/38 62/38 62/38 62/38 Sales Tax 15,865,000 16,182,000 15,831,700 16,149,000 Property and Ownership 4,911,842 4,891,307 4,891,307 5,300,000 Ski Lift Tax 5,032,970 4,964,400 4,964,400 5,212,600 Real Estate Transfer Tax Franchise Fees, Penalties, and Other Taxes 1,162,201 1,115,065 1,115,065 1,151,137 Licenses & Permits 1,672,683 1,623,098 1,623,098 1,747,787 Intergovernmental Revenue 2,065,278 2,010,781 2,052,333 1,980,972 Transportation Centers 5,230,062 5,155,000 5,155,000 5,388,000 Charges for Services 1,008,082 1,028,870 1,028,870 922,264 Fines & Forfeitures 214,258 249,171 249,171 254,156 Earnings on Investments 83,624 120,000 120,000 131,000 Rental Revenue 1,019,509 1,013,838 1,013,838 1,064,138 Misc 184,969 161,000 162,228 180,000 Total Revenue 38,450,478 38,514,530 38,207,010 39,481,054 3.3% Expenditures Salaries 16,275,138 17,823,455 17,967,575 18,794,352 Benefits 5,709,260 6,170,004 6,170,004 6,767,047 Subtotal Compensation and Benefits 21,984,398 23,993,459 24,137,579 25,561,399 5.9% Contributions and Special Events 2,284,556 2,047,399 2,184,493 2,075,093 All Other Operating Expenses 6,809,107 7,680,184 7,894,634 8,048,059 Heavy Equipment Operating Charges 2,419,280 2,303,300 2,332,180 2,385,076 Heavy Equipment Replacement Charges 562,172 668,654 668,654 725,926 Dispatch Services 663,214 663,307 663,307 659,608 Total Expenditures 34,722,727 37,356,303 37,880,847 39,455,161 % increase vs. prior year 4.2% Revenue Over (Under) Expenditures 3,727,751 1,158,227 326,163 25,893 Planning Projects Civic Area/Dobson Master Plan West Vail Master Plan Revenue Net of Transfers & New Programs - - - (125,000) (350,000) 3,677,751 1,158,227 326,163 (449,107) Beginning Fund Balance 23,622,509 23,619,174 27,300,260 27,626,423 Ending Fund Balance $ 27,300,260 $ 24,777,401 $ 27,626,423 $ 27,177,316 As % of Annual Revenue 71% 64% 72% 69% 29 October 17, 2017 - Page 123 of 20,000 44,566 69,700 19,000 45,450 75,000 105,000 52,015 6,060 12,800 3,000 Driveway snow removal 1 day usage of Dobson on 2/18 ($1,321) 5,000 1,321 Use of Donovan Pavilion (1 day for Waterwise Wednesday event) 3,000 Driveway snow removal 1 day usage of Dobson on 2/18 ($1,321) 5,000 1,321 Subsidized rent per lease terms One blue parking spot to be used by the director 9,320 1,100 Subsidized rent per lease terms One blue parking pass to be used by the director, two designated parking spots at Ford Park (Pink Pass) 9,320 1,400 4 full day rentals of Donavan, 4 full day rentals of the Grand View 32,000 84,600 90,193 97,300 90,193 97,300 78,275 30,000 30,000 Donovan for 6 days (36,000) 36,000 Donovan for 3 days (18,000) 18,000 1,000 1,000 74,902 74,902 4 full day rentals of Donavan, 4 full day rentals of the Grand View 32,000 Donovan for 6 days (36,000) Donovan for 3 days (18,000) 36,000 18,000 A B C D E F G H J K L M N 0 P 2018 Council Contribution Request Spreadsheet TOWN OF VAIL FUNDING REQUEST SIGNATURE EVENTS (VAILBRAND) *2018 Non-applicat Bravo! Colorado New York Philharmonic Philadelphia Orchestra Academy of St. Martin in the Fields Commissioning Project (New Works Project) Donovan Chamber Music Series (Uncorked) Silver Oak & Twomey Series National Repertory Orchestra Vail Jazz Festival Vail Valley Foundation Vail International Dance Festival Hot Summer Nights Summer Go Pro Mtn Games Burton US Open Fireworks Funding TOTALSIGNATURE EVENTS DESTINATION EVENTS TOTAL DESTINATION EVENTS Value SERVICES (Add Note in 2017 notes that this does not Colorado Ski Museum: Operating Betty Ford Alpine Garden: Operating Betty Ford Alpine Garden: Capital Request Eagle River Watershed Council EGE Air Alliance High Five Access Media (TV5) Eagle Valley Childcare WF: Vail Valley Athlete Commission Children's Garden of Leaming Vail Mountain School Starting Hearts Red Sandstone Elementary Education Foundation of Eagle County Homecare & Hospice of the Valley Eagle River Youth Coalition Friends of Mountain Rescue Pete Seibert Memorial Vail Memorial Park Foundation TOTAL SERVICES IN KIND Ski & Snowboard Club Vail Vail Junior Hockey - Nov 2016 Tournament/January 2017 Tournament Skating Club of Vail (July 13-17 & Dec 21-24, 26,27) Special Olympics (Sundays Jan , Feb, Mar '18) re 2017 2017 Council -Approved Cash 2016 In -Kind In -Kind 2018 In -Kind Variance to PY Staff ion year Request Recommended 2018 In -Kind Request Request 90,193 Approved - 90,193 - 78,275 Value - In-kind Donovan for 6 days (36,000) 36,000 Donovan for 3 days (18,000) 18,000 1,000 - 74,902 4 full day rentals of Donavan, 4 full day rentals of the Grand View 32,000 48,962 - 27,500 $2,800 in police support (7 events x $400 each) 2,800 - Police coverage, fire support, trash clean up, water meter usage, sandbag distribution, event shuttle, world cup climbing wall ballast 45,000 404,000 Soccer Lot, RV Lot, Mtn Plaza, Bus Re-routes, barricades, electric, Krail/concrete 27,600 52,015 - 867,040 161,400 quire a new application; they are given annual increase) 44,566 Subsidized rent per lease terms 9,320 69,700 One blue parking spot to be used by the director 1,100 30,000 - 45,450 Use of Donovan Pavilion (1 day for Waterwise Wednesday event) 3,000 75,000 105,000 - 52,015 - 6,060 - - Snow plow services 5,000 25,000 - 20,000 - 29,000 - 50,000 - 501,791 18,420 4 days usage of Dobson $1,321 per day 5,284 8 days usage of Dobson unless more are available, 1 day usage of Donovan (not including set-up fees) $10,205 13,568 8 days usage of Dobson unless there is enough available days ($6,605) 10,568 46 parking coupons for Sundays from 1/4 thru 4/12 not incl. Pres Wkd ($1,150) 1,150 2018 Requests 2018 Council - Approved 2018 Cash Staff 2018 In -Kind Variance to PY Staff 2018 In - Request Recommended 2018 In -Kind Request Request Funding Approved Kind Value Cash Cash Value In-kind 65,000 48,962 28,325 27,500 $2,800 in police support (7 events x $400 each) 2,800 Police coverage(day and night), fire support, trash clean up, water meter usage, sandbag distribution, event shuttle, world cup climbing wall ballast, event fees 55,000 490,000 404,000 Soccer Lot, RV Lot, Mtn Plaza, Bus Re-routes, barricades, electric, Krail/concrete 27,600 52,015 52,015 1,020,442 897,040 30,000 171,400 30,000 2,800 Pending Review of the Event Committee Pending Review of the Event Committee Pending Review of the Event Committee 88,800 1 44,566 71,791 19,000 45,450 75,000 105,000 10,000 14,000 2,500 10,000 20,000 330,000 50,000 (11,000) 12,800 (25,000) (20,000) (29,000) 20,000 (50,000) 4 days usage of Dobson $1,321 per day 5,284 4 days usage of Dobson $1,321 per day 5,284 1 parking pass for the Director of Hockey, 1 day usage of Donovan & 18 days usage of Dobson (4 weekends of ice times on Nov 2-4, 9-11, &16-18; 1 week June 25-29 to support the Summer Precision Skills Clinic; 1 day usage of Dobson for general program initiatives) 27,878 8 days usage of Dobson unless more are available, 1 day usage of Donovan (not including set-up fees) $10,205 13,568 8 days usage of Dobson unless there is enough available days ($6,605) 10,568 8 days usage of Dobson unless there is enough available days ($6,605) 10,568 50 parking vouchers for Sundays from 1/7/18 through the end of ski season 1,250 46 parking coupons for Sundays from 1/4 _ thru 4/12 not incl. Pres Wkd ($1,150) 1,150 30 October 17, 2017 - Page 124 of 253 Foresight Ski Guides SOS Outreach Small Champions of Colorado TOTAL IN KIND 111 GRAND TOTAL: COUNCIL CONTRIBUTIONS 1,368,831 214,565 2 Blue passes ($2,200) 2 Blue passes ($2,200) 2,200 - 25 single day parking passes $625 625 54 single day parking vouchers ($1,350) 1,350 625 - 25 single day parking passes $625 34,745 1,368,831 214,565 1,872,264.00 1,326,631 239,425 (42,200) 141,965 31 October 17, 2017 - Page 125 of 253 2 Blue passes ($2,200) 2,200 - 2 Blue passes ($2,200) 2,200 25 single day parking passes $625 625 - 25 single day parking passes $625 625 60 single day parking vouchers for 9 "off- peak" Sundays 1,500 _ 54 single day parking vouchers ($1,350) 1,350 0 0 49,305 0 34,745 0 1,872,264.00 1,326,631 239,425 (42,200) 141,965 31 October 17, 2017 - Page 125 of 253 2018 Contributions The attached spreadsheet shows the staff recommended funding levels that are included in the first draft of the Town Manager's 2018 budget. Funding is proposed flat from 2017 budget levels, consistent with the towns operating budget increase. New grant applications for signature events and in-kind requests are only required every other year, 2019 being the next application year, unless the applicant is requesting new or different levels of funding. The items below outline only the requests received for new or different levels of funding than requested for 2017 and document in-kind contributions approved by staff. All requests were considered based on how the contribution or event fits into the overall Council Goals listed below: • Improve economic vitality • Grow a balanced community • Improve the quality of the experience • Develop future leadership The Educational and Enrichment Events are required to submit applications through the Commission on Special Events (CSE), which are due September 25th. Staff has proposed an overall funding amount of $151,500 based on recommendation of the CSE and prior year's funding level. SIGNATURE (VAIL BRAND EVENTS) A. Bravo! Vail BACKGROUND INFORMATION: Bravo! Vail is requesting a total cash contribution $309,200, an increase from prior year funding of $50,539 (20%). The funding request includes increases for current concert programs including the New York Philharmonic ($7,107), Philadelphia Orchestra ($7,107), and Academy of St. Martin in the Fields ($6,325). New funding requests include $30,000 for the New Works Project with the purpose to commission and premier new music at Bravo! Vail and to present works of leading composers of the 20th and 21St centuries. During 2017, Bravo! Vail launched it New Works Project by premiering five newly commissioned works. STAFF RECOMMENDATION: Staff recommends a contribution of $288,661 which includes $30,000 of increased funding for the New Works project. Staff also recommends funding the New York Philharmonic, Philadelphia Orchestra, and Academy of St. Martin in the Fields flat with prior year and consistent with the 2018 budget philosophy for departmental operating expenses ($258,661). Staff recommends the equivalent in-kind use as awarded in 2017. This includes the use of up to six days of Donovan for the Donovan Chamber Music Series and up to three days use of Donovan for the "Uncorked" Series. B. Vail Valley Foundation (VVF) BACKGROUND INFORMATION: The VVF is requesting $93,325 of cash funding for Vail Signature events. This includes Vail International Dance Festival ($65,000) and Hot Summer Nights ($28,325). VVF has also requested in-kind services of $2,800 for Hot Summer Nights and $55,000 ($10k increase from 2017) for the Summer GoPro Mountain Games. Please note the VVF has also 32 October 17, 2017 - Page 126 of requested funding/in-kind for events in the Services Categories detailed in items E below. Vail International Dance Festival: The VVF is requesting a 33% increase from prior year funding (48,962) for a total contribution of $65,000. The increased request is to assist with continued growth for this event over the past 5 years. $65,000 will cover 3% of operating expenses for this program. Hot Summer Nights: The VVF is requesting $28,325 cash funding for Hot Summer Nights, a 3% increase from prior year funding ($27,500). STAFF RECOMMENDATION: Staff recommends total cash funding of $76,462, flat with prior year contribution and consistent with the 2018 budget philosophy for departmental operating expenses. This includes Vail International Dance Festival ($48,962) and Hot Summer Nights ($27,500). Determination of in-kind funding requested for Hot Summer Nights and the Summer GoPro Mountain Games will be deferred to the Event Review Committee. C. Burton US Open Snow Boarding Championships BACKGROUND INFORMATION: Highline is requesting $490,000 cash support for the 2018 U.S. Open Snowboarding Championship event. This is a 21% increase in prior year funding of $404,000. In-kind support, consistent with prior year, is also requested for the use of the Soccer and RV lots, Mountain Plaza, Race City/TV Compound, the bottom of slope style, and the Manor Vail cages. They are also requesting bus re-routes, barricades, and electric power at Gore Creek Drive and International Bridge. STAFF RECOMMENDATION: Staff recommends cash funding of $404,000, flat with prior year's contribution, and consistent with the 2018 budget philosophy for departmental operating expenses. In-kind funding will be determined by the Commissions on Special Events and the TOV event review committee. SERVICES This category funds an aspect of services/expertise that the town does not already provide, supports the TOV physical plant and is appropriate for governmental support. Included in this category are support of TV5, Colorado Ski and Snowboard Museum, Betty Ford Alpine Gardens and the Eagle Valley Childcare. The town no longer requires an annual application to be filled out for ongoing operating support, which will be included in the annual budget at a set level each year. Applications are only required for increased or new funding requests. D. Betty Ford Alpine Gardens BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting a cash contribution of $71,791 to support the annual operations of the Gardens, an increase of 3% over prior year. In addition, the Gardens are requesting $19,000 to fix and repair ADA Access ($6K) and irrigation system throughout the gardens ($13K). The ADA compliant pathways through the gardens are now over 20 years old and the stone pathways are in need of repair. The irrigation system was built in 1987. Upgrades to the irrigation system would include replacing inefficient nozzles, rotators, and altering improperly placed irrigation lines. Irrigation improvements would ultimately reduce water usage. The Alpine Garden Foundation is also requesting an in-kind donation of one blue parking pass and two pink parking passes. 33 October 17, 2017 - Page 127 of STAFF RECOMMENDATION: Staff recommends funding the annual operating budget flat with 2017 ($69,700), consistent with the 2018 budget philosophy for departmental operating expenses. Staff also recommends funding the capital request of $19K to repair the ADA pathways throughout the garden ($6K) and to update the irrigation system ($13K) to be paid from the capital projects fund. Staff also recommends the request for one blue parking pass to be used by the Director as granted in 2016 and 2017. Staff does not recommend that addition parking request for two pink passes. E. Vail Valley Athlete Commission (VVF) BACKGROUND INFORMATION: Vail Valley Athlete Commission is requesting $10,000 to enhance athlete opportunities. This is a 65% increase over 2017 funding. STAFF RECOMMENDATION: Staff recommends total cash funding of $6,060, flat with prior year contribution and consistent with the overall increase granted to town operations. F. Children's Garden of Learning (CGL) BACKGROUND INFORMATION: Children's Garden of Learning is requesting a cash contribution of $14,000 to be used to replace the boiler ($12,800) and provide sidewalk and roof snow removal ($1,200).The boiler replacement was identified on the town's annual building needs assessment. CGL provides learning experiences to children and families in Vail; 81% of CGL families live or work in Vail. This contribution would allow CGL to focus other funds on children program enrichment, teacher development, and financial aid programming. The town supports this organization with a $1/year land lease. STAFF RECOMMENDATION: Staff recommends funding $12,800 (funded by the capital projects fund) to replace the boiler provided the CGL seeks additional bids. In addition, staff also recommends the equivalent in-kind use of snow plow services (valued at $5,000) as awarded in 2017. Staff does not recommend funding for sidewalk and roof snow removal as it would be an ongoing operating expense to the town. G. Education Foundation of Eagle County (EFEC) BACKGROUND INFORMATION: Education Foundation of Eagle County is requesting a cash contribution of $2,500 for their fundraising event, "Project Funway" and in-kind donation of one day use of Dobson area on 2/18/2018. Dollars donated to "Project Funway" provides funding for programs, technology and equipment in schools' classrooms. STAFF RECOMMENDATION: Staff recommends funding the in-kind request for one day use of Dobson (valued at $1,321) with appropriate approval and coordination with the Vail Recreation District. The EFEC will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. Staff does not recommend cash funding $2,500 for the "Project Funway" event based on the premise that fundraising events is not an appropriate use of Vail taxpayer dollars. H. Homecare & Hospice of the Valley BACKGROUND INFORMATION: Homecare & Hospice of the Valley is requesting $10,000 to be used towards general operating funds. STAFF RECOMMENDATION: Staff does not recommend cash funding because it does not fit the 34 October 17, 2017 - Page 128 of criteria for service contributions for town funding. Service requests are intended specific programs and initiatives of organizations within the Town of Vail facilities or on town -owned property. I. Eagle River Youth Coalition (ERYC) BACKGROUND INFORMATION: Eagle County Youth Coalition is requesting $2,500 to be used towards operating expenses including youth prevention education, collaboration, parent education, and early intervention services. STAFF RECOMMENDATION: Staff does not recommend cash funding because it does not fit the criteria for service contributions for town funding. Service requests are intended specific programs and initiatives of organizations with within the Town of Vail facilities or on town -owned property. J. Friends of Mountain Rescue Support (FMRS) BACKGROUND INFORMATION: Friends of Mountain Rescue is requesting $20,000 for ten new technology public safety radios ($2,000 each). The current radio technology used by Vail Mountain Rescue will soon be out of date and unable to communicate with new technology radios used by other local agencies including the Town of Vail. Thirty-six new radios are needed in total and the FMRS would be grateful for any number of radios that town is able to fund. STAFF RECOMMENDATION: With the town planning to replace radios in 2017 and 2018 as included in the capital budget, staff recommends offering to add on the additional radios for FMRS within the current budgeted amount. This would align the radios for consistency among various public safety agencies. K. Pete Seibert Memorial BACKGROUND INFORMATION: The Seibert Memorial Project is requesting $330,000 for a Pete Seibert Memorial Monument in the Education and Enrichment category. Due to the size of the request, staff has included this as part of the Council Contribution requests. Members of the Seibert Memorial Project have spent the last year working on this project and raising funds. In August 2016, the Art in Public Places Board (AIPP) was presented with their plan to raise private funds to commission the memorial and ultimately donate the memorial to the TOV public art collection. AIPP accepted the proposed donation of the memorial to the TOV's art collection and agreed to the ongoing maintenance, conservation, and insurance of the sculpture. To date, $70K has been committed which includes $10K from the town's AIPP funds. The Town of Vail had also committed to provide a prominent location on town of Vail property for the monument to be placed. As the scope of the Slifer Square construction has changed since the initial acceptance of the donated memorial, the town would have to absorb the estimated cost for installation at $39,000. STAFF RECOMMENDATION: Staff recognizes the historical significance and invaluable contributions Pete Seibert and the Gore Range ranchers made to establish Vail and we hoped there would have been more community participation in funding this project. Although staff commends the Seibert Memorial Project for their fund raising efforts and greatly respects Bill Rey, Roger Tilkemier, and Herb Mignery's vision for the project, historically it has not been the town's policy to fund memorials with taxpayer dollars as a Council Contribution. The 2018 budget maintains dedicated funding to the AIPP programs and art installations which the AIPP board intends to use towards future projects which are being organized in a five year plan. L. Vail Memorial Park (VMP) BACKGROUND INFORMATION: The Vail Memorial Park Foundation (VMP) is requesting $50,000 for 2018 operating expenses for as an interim funding solution to the pending review from the Eagle County District to approve a portion of the Minturn Cemetery District mil levy as a dedicated 35 October 17, 2017 - Page 129 of revenue source for the VMP. In 1993, a design was developed for a cemetery site in the Town of Vail; however in 1994 it was taken to voters and was defeated. In 2001, a renewed effort for a memorial site again gained traction and a task force was established by Town Council. A site was selected on town property of the former Katsos Ranch. The VMP was established with a goal to be financially self-supporting but in an effort to jump start the VMP, the town agreed to a $50,000 loan and 99 -year lease agreement with no payments required. When repayment of the loan was presented to the Town Council, the Council then donated the $50,000 back to the organization. During 2017, Town Council granted VMP a $50,000 capital contribution for Phase III of the VMP master plan. STAFF RECOMMENDATION: Staff recommends revaluating this funding request after the Eagle County Commissioner has reviewed the VMP's request to qualify for a portion the Minturn Cemetery District's mil levy has a dedicated revenue source. The VMP appears to be financially healthy at this time and is projecting strong net income in 2017 and 2018. IN-KIND REQUESTS M. Ski & Snowboard Club of Vail BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding (valued at $5,284) for 4 days use of Dobson for their annual Ski & Snowboard Swap. STAFF RECOMMENDATION: Staff recommends funding the in-kind request for four days (out of four requested) with appropriate approval and coordination with the Vail Recreation District. The Ski & Snowboard Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. N. Vail Junior Hockey Association BACKGROUND INFORMATION: The Vail Junior Hockey Assn. is requesting in-kind funding for 18 days at Dobson valued at $23,778 (4 weekends during November 2018 and five days in January 2019) and the use of the Donovan Pavilion for one day (valued at $3,000). In addition, they are requesting one parking pass for the Hockey Director ($1,100). STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2017 by providing 8 days of ice time (out of 18 requested), subject to approval and coordination with the Vail Recreation District for the ice time. If there are enough available days at Dobson remaining prior to this event, staff recommends providing the full amount of days. Staff recommends waiving the fee for a one day use at Donovan Pavilion for Monday -Thursday use, contingent upon approval and coordination with the Donovan Management Company regarding availability. However, the Hockey Assn. will be responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as set-up, tear -down, cleaning and utilities. Staff does not support an increase from the prior year's contribution. O. Skating Club of Vail 36 October 17, 2017 - Page 130 of BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 12 days use of Dobson valued at $15,852. STAFF RECOMMENDATION: Staff recommends providing 8 days of ice time (out of 12 requested) valued at $10,568 subject to approval and coordination with the Vail Recreation District. The Skating Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days. P. Special Olympics BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 50 parking vouchers valued at $1,250 to be used on Sundays starting January 7, 2018 except for President's Day weekend. STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2017 by providing 46 parking vouchers for Lionshead structure only, with one-time entry/exit coupons valued at $1,150. Q. Foresight Ski Guides BACKGROUND INFORMATION: Foresight Ski Guides is requesting four blue parking passes (valued at $4,400) for the 2017- 2018 ski season. Foresight provides parking to volunteer guides, half of which drive from Denver who need to be parked and ready to meeting their visually impaired participants by 8:30am. Local guides usually take public transportation and/or carpool. Foresight provides challenging recreation opportunities to visually impaired participants (adults and children) and guides. STAFF RECOMMENDATION: Staff recommends providing two blue passes, as was approved in the past several years valued at $2,200. R. SOS Outreach BACKGROUND INFORMATION: SOS Outreach is requesting 25 parking vouchers (valued at $500) for the 2017/18 ski season to be used by program coordinators hauling gear to and from the mountain for the winter skiing and snowboarding programs for underserved youth. STAFF RECOMMENDATION: Staff recommends providing 25 parking vouchers for the 2017/18 ski season to be used by program coordinators, consistent with 2017. S. Small Champions of Colorado, Inc. BACKGROUND INFORMATION: Small Champions of Colorado is requesting in-kind services for 60 parking vouchers to use on nine off peak Sundays (valued at $1,500). STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2017 by providing 54 parking vouchers to be used on winter Sundays, valued at $1,350. 37 October 17, 2017 - Page 131 of TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan evisions / newly added projec 2017 Proposed Placeholder items Amended 2018 2019 2020 2021 2022 Revenue 2.0% 3% 3% 3% 3% Total Sales Tax Revenue: $ 25,535,000 $ 26,046,000 $ 26,827,000 $ 27,632,000 $ 28,461,000 $ 29,315,000 2018 at 2% increase from 2017 projected (1% decrease from 2016 actuals) Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 62/38 62/38 Sales Tax - Capital Projects Fund $ 9,703,300 $ 9,897,000 $ 10,194,000 $ 10,500,000 $ 10,815,000 $ 11,140,000 Use Tax 1,545,000 1,975,900 1,550,000 1,581,000 1,612,620 1,644,872 2018 at 2% increase from 2017 amended; plus estimates for Mountain View Other State Revenue 704,000 - - - - - Bus Grant awarded from CDOT Lease Revenue 159,135 159,135 164,067 164,067 164,067 164,067 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K) Sales of Chamonix Housing Development Units - 16,742,000 - - - - Sale of Chamonix Housing Units Project Reimbursement 615,000 3,150,000 463,129 2017: $45K reimbursement from Holy Cross for engineering costs for underground utility projects- See corresponding expenditure below; $455K from the traffic impact fee for the VVMC/Frontage Road project design; $50K Use of Holy Cross Community Enhancement Funds to offset project at Liftside to Glen Lyon Office Building. $65K per year revenue share agreement with Resort App; 2018: Red Sandstone parking structure reimbursement with $4.3M from Vail Resorts and $1.5M from Eagle County School District; 2020: $3.15M from traffic impact fee for WMC/ Frontage Road Project 5,843,802 Timber Ridge Loan repayment 491,752 489,419 463,171 463,086 463,043 $28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge Fund Earnings on Investments and Other 113,588 38,723 117,951 70,043 41,080 68,050 0.7% rate assumed on available fund balance Total Revenue 13,331,775 35,145,979 12,489,189 15,928,239 13,095,853 13,480,032 Expenditures Maintain Town Assets Bus Shelters 90,612 30,000 695,000 30,000 695,000 30,000 700,000 30,000 700,000 30,000 700,000 Annual maintenance; Re -appropriate for repairs to Spruce Way bus shelter and lights Parking Structures 846,826 - 2017: Includes completion of VTRC elevator upgrades; 2017-2022 Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs Welcome Center Maintenance 250,000 12,800 6 200,000 476,000 - - 150,0001 2018: Furniture replacement for Lionshead Welcome Center- current furniture has reached it's 5 year life. This includes paint and built in desks ect; 2021: Furniture replacement in Vail Village Welcome Center roposed Council contribution for a new boiler at the Children's Garden of Learning. The town owns the building Children's Garden of Learning -Boiler replacement - - - - - Traffic Impact Fee and Transportation Master Plan Updates 61,236 2016/2017: Continuation of Update of Traffic Impact Fees ($65K); 2018: a 20 -year Transportation Master Plan to coincide with West Vail Master Plan. This was last done 2005-2009. Neighborhood Bridge Repair 689,134 350,0 _Major 461,750 920,500 603,500 - Bridge Repair Projects based on bi-annual bridge inspection; 2017: Kinnickinnick (West) Bridge Repair, West Forest Bridge Repair; 2019: Lupine Bridge Repair; 2021: Placeholder based on bridge inspection reports Facilities Capital Maintenance 636,805 2017 - 2022 various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). 2017: Includes updated to Town Manager residence; Community Development Conference room furniture ($18K), remodel of lockers and restroom at Vail Transit Center ($100K) and roof for PD building (pending municipal renovation) ($100K).; 2020: Comm Dev Roof Replacement ($125K), Police Dpt rooftop units ($125K), PD air handling units ($75K); 2021 includes: Grandview flooring replacement ($35K), PD stucco patching ($40K); PW Fire panel ($40K); 2022 includes: PW roof ($50K), PD locker rooms/restrooms ($50K); Library skylight replacement ($150K) 649,500 Donovan Park Pavilion 10,000 5,000 5,000 755,100 5,100 5,100 Annual $5K Maintenance to repair HVAC; 2020 includes HVAC Replacement at Donovan Pavilion Street Light Improvements 115,257 50,000 75,000 75,000 75,000 75,000 Annual maintenance to street lights; LED light enhancements Capital Street Maintenance 1,320,000 1,220,000 1,225,000 1,345,000 1,225,000 1,405,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022 includes Asphalt and Mill overlay ($575K) st Mill Creek Culve -ep acement - - - - - 550,01 Replacement of East Mill Creek culvert at Gold Peak and Vail Valley Drive Snowmelt Boilers - - - 00,000 500,000 22,000 500,000 22,000 Replacement of 8 boilers (2 per year) Town -wide camera system 70,000 70,000 70,000 22,000 '2017-2019 replace Bosch system(30 cameras); 2016 included $22K for replacement of cameras and equipment; Recorders cost $7-8K each; cameras range from $800 - $3,800 each Audio -Visual capital maintenance 69,000 18,000 18,000 18,000 18,000 18,000 Audio visual, phone and IT equipment for an EOC at the West Vail Fire Station 38 October 17, 2017 - Page 132 of 253 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan evisions / newly added projec 2017 Proposed Placeholder items Amended 2018 2019 2020 2021 2022 Document Imaging 43,000 30,000 30,000 30,000 30,000 30,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. 2017: $22K for 25 Laser fiche licenses, $21K for annual maintenance Software Licensing 56,000 217,00 109,410 111,193 112,417 63,665 2017-2020: Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products; 2018: Includes Virtual Desktop terminal services replacement; $75K placeholder for Asset Management System in 2018, and $50K per year for 3 years (thru 2021) 2017: PeACEq training mgmt. software to track training and employee evaluations; 2018: Replace existing headsets, vests, and helmets for 6 SOU members ($20.5K), Upgrade mass casualty supplies in patrol cars ($5.6K) Police Equipment 5,395 26, • - - - - Thermal Imaging Cameras 12,000 12,000 12,000 For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers Hardware Purchases 175,000 1 150,000 15,000 50,000 350,000 50,000 50,000 2017: $120K PC and laptop replacements (150-175 total); $55K Omnicube at Fire Station3; Scheduled rotation of PCs, printers and servers; 2018: Replacement of 50 workstations; $300K in 2020 for scheduled replacement of larger servers Data Center (Computer Rooms) 894,036 15,000 15,000 15,000 15,000 2017: Increase includes remodel / retrofit of upper and lower computer rooms ( power, heating / cooling, fire suppression). Possible relocation into a combined room offsite is being explored. Website and e-commerce 12,000 12,000 12,000 12,000 12,000 12,000 Internet security & application interfaces; website maintenance; includes $550/month for web hosting svcs Comm Dev. ArcGIS System - - - Web access to town GIS information (similar to County's website GIS product) Fiber Optics / Cabling Systems in Buildings 15,000 62,000 15,000 15,000 15,000 15,000 2017-2020: Repair, maintain & upgrade cabling/network Infrastructure; 2018: Install fiber optics from data center to CenturyLink Network upgrades 30,000 30,000 30,000 200,000 30,000 30,000 Computer network systems - replacement cycle every 3-5 years; 2015, 2020 replacement of switches and routers Phone System 82,855 - - - - 2017: IPO Phone system replacement ($40K), normal replacement of !pads, !phones $20K; 2018: phone system; ntphon reemeof e, es Public Wi-Fi Systems 250,000 Upgrade/replaceplac publicsWi-Fihadsetsystem initially installed by Crown Castle Business Systems Replacement 47,825 - - - - - $13K to upgrade the financial reporting module; $1K to complete Community Development permitting software Public Safety System 250,000 74,000 - 50,000 50,000 50,000 50,000 Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance; 2017: WebRMS upgrade ($150K), Dispatch remodel console replacement ($16K), Fire and police mobile data computer replacement ($24K), Audio Visual EPC ($10K); 2018: $24K Panasonic MDC, In -car video Replacement Transit Center Generator 27,662 - - - - Re -appropriate to complete the replacement of generator at the Vail Village transit center; includes testing and connecting elevator to generator service. Extrication Equipment - 100,000 - - - - To purchase updated extrication equipment that will work with newer and more advanced vehicles Fire Truck Replacement - - - - 1,700,000 - 2021: Replacement of Ladder truck purchased in 2000 Generator for East Vail Fire Station 10,290 - - - - - Re -appropriate to complete replacement outdated generator at Station 1 RHMAEC vehicle and equipment - - - - TOV's portion of a RHMAEC(Regional Hazardous Association of Eagle County) vehicle and equipment -Eagle county is putting $120K towards this vehicle. Portable vehicle lift 15,658 - - - - - Re -appropriate for replacement lift to service vehicles in fleet; current lift is 30 years old Fire engine equipment - 50,000 - - - To purchase the necessary fire engine equipment to fully equip 4th fire engine; this will allow this vehicle to be used when other engines our being repaired or in an emergency Vehicle Expansion 746,500 265,000 - ■ - - - 2017: Snowplow ($210K), Loader with plow($290K) , sweeper broom for loader ($25K); 2016: 4 flatbed pick up trucks for Streets crews, Electricians, Irrigation crew, and Wildland Fire, Truck with end dump loader($210) ; 2018: Snow Blower ($200K), Landscape architect truck ($30K), Drug Task Force vehicle ($35K) Total Maintenance 6,320,091 4,169,900 3,253,160 5,410,793 5,693,017 4,232,265 Enhancement of Town Assets Guest Services Enhancements/Wayfinding 956,114 - - - - - Continuation of Guest Service / Wayfinding enhancements outside of VRA district 39 October 17, 2017 - Page 133 of 253 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan evisions / newly added projec 2017 Proposed Placeholder items Amended 2018 2019 2020 2021 2022 Fire Station Alert System - - 165,000 - - Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire East Vail Fire Station 838,228 - - - - - Re -appropriate to complete the Renovation of East Vail fire station (Final bill payment) Turn Lane at Buffehr Creek to coincide with Marriott Residence Inn; This turn lane different from the one to be put in by Marriott Improvements to Lionshead Express Bus stop to allow for West bound stop and turnaround Connect the Lion with Vail Spa via heated sidewalks; $43K reimbursement from the Lion Sidewalk construction onRd. between Beaver Damn and Forest Rd. Implementation of energy audit enhancements; includes LED lighting project with shared cost of $170K from Holy Cross Buffeher Creek Turn Lane Lionshead Express Bus Stop Improvements (VRA) Vail Spa Heated Walk (VRA) - 0,00 250,000 - - - - - - - - - ' • • alk Construction - - - -0,000 Energy Enhancements 92,900 - - - - - Vail Memorial Park 50,000 - - - - - Council Contribution for Phase II at Vail Memorial Park East Lionshead Circle Vantage Point Walk (VRA) 185,000 - - - - - Improvements to Vantage Point walkway as requested by Vantage Point Pedestrian Safety Enhancements 257,830 1,500,000 - - - - 2017: Phase II- Vail Valley Drive and Glen Lyon Crosswalk sign and lighting; 2018: Lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16) Transit Stop Improvements West Vail Roundabout Library Self -Check System Updates - 475,000 350,000 20,000 - - -W}a.Transit - Lane for express uuses at vau vniage r rensn Verner, Huu peuestrian improvement , improvements to West Vail Arnca hrrc ctnn in West Vail 18,000 West Vail roundabout concrete replacement/repairvear Marriott Streamside (currently there is exposed re -bar) - - - - Library replacement kiosk and security gate replacement Chamonix- TOV 762,548 - Chamonix contingency- TOV East Meadow Drive Snowmelt 800,000 - 3,000,000 500,000 750,000 - - - Snowmelt major repairs from Solaris to Austria House/Covered Bride area to be done at same time as the Slifer Plaza construction. This includes paver removal, snowmelt, asphalt replacements with concrete pavers Slifer Plaza/ Fountain/Storm Sewer 1,455,321 Repairs to Silfer Plaza fountain and storm sewers; 2018: Placeholder for highest estimate if fountain included in renovations West Vail Interchange Sidewalk Repair - I - 400,000 1,000,000 - - 4,500,000 - - 4,600,000 - To repair sidewalk damage underneath the 1-70 bridge Neighborhood Road Reconstruction 60,490 - 200,000 - - 2017: Continuation of 2015/2016 shared drainage project with ERWSD on Rockledge Rd/Frontage Rd; 2019: East Vail road reconstruction design; 2020: Phase 1 of East Vail road reconstruction ($4.25M) and design of Phase II & III ($250K) ; 2021: Phase II & III Reconstruction Neighborhood Bridge Reconstruction 1,385,608 - Nugget Lane and Bridge design in 2015-2016 and construction in 2019. 2018/2019 : Bridge Road Replacement ($1.2M); Lionshead Parking Structure Landscape Renovations (VRA) 100,000 - Improvements to parking structure landscaping around the eastern areas of the Vail Transportation Center where trees have been lost and planting eroded by years of snow storage Fire Breathing Apparatus 298,000 - - - - - Replacement of all (30) cylinders/compressors purchased in 2007; Updated model addresses safety issues that have been identified in the current model, such as failure in high temperature environments; New units would also allow interoperability with surrounding departments who have gone to this updated unit type. Original budget increased by $23K Colorado Ski Museum renovation 500,000 - - - - - Placeholder for town contribution toward expansion and remodel of Colorado Ski Museum Parking Entry System / Equipment 34,200 - - - - - Backup parking sales desktop coder for parking passes; 2017: East Betty Ford Way remote access parking equipment for the ADA gate to operate remote Radio Equipment replacement/expansion 18,900 600,000 - - - - 2017: Additional Radios for backup radios and crew expansion; related yearly County fees ($10K) included in HEF; Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018) Bus Camera System - - 15,000 15,000 - - Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc. Hybrid Bus Battery Replacement 431,772 - - - Scheduled replacement; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet Replace Buses 6,603,500 - - 5,790,000 - - 2017: 7 buses ordered in 2017 scheduled for replacement and delivery in 2018 ($440.5K per bus); 2020 7 buses for replacement at $800K each, plus 4 charging stations at $40K each, and $30K for additional power chargers. Grant funding is being pursued. Resort App 80,000 Transfer $15K from audio visual project; Town "Resort App" mobile application; annual expenses have been transferred to operating budget 40 October 17, 2017 - Page 134 of 253 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan evisions / newly added projec 2017 Proposed Placeholder items Amended 2018 2019 2020 2021 2022 Public Works Shops & Maintenance Buildings 150,000 300,000 13,500,000 - - - 2017:Public Works shops heater replacements ($150K each in 2017 and 2018); ;2018: $150K Design for PW building remodel 2019: Expansion and remodel based on approved master plan for the Public Works shop complex to accommodate equipment added over the years Public Works Equipment Wash Down/WQ Improvements 246,967 - - - - - Exterior wash area for large trucks not safe in the winter; also includes improvement to how the waste water is disposed Total Enhancements 15,325,378 7,595,000 17,130,000 10,305,000 4,600,000 550,000 New Assets Municipal Redevelopment 359,330 $359K for planning of possible future municipal building redevelopment; $6M was moved forward in the 5 year capital plan to 2018 as a placeholder for a significant remodel should a complete reconstruction occur. Red Sandstone Parking Structure (VRA) 1,300,000 13,718,912 - - - Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRA VVMC / TOV Frontage Road improvements 455,000 - - 9,000,000 _ - 2017: Council approved design work of $375K on Apr. 18; Staff has proposed contract award at $455K to include a 3rd party review, utility potholing and public information based on VVMC plans for expansion; Improvements would span from LH Parking structure to Municipal building; Design funded by Traffic Impact Fee funds; Original Plan: 2020: VVMC plans for expansion; Improvements would span from LH Parking structure to Municipal building; funded by VRA ($3.6M to be repaid by VRA $100K in 2020 and $3.5M in 2021, Traffic impact fee ($3.15M), Remaining CPF & Developments ($2.25M) Chamonix Housing Development 17,728,000 -- - - - Construction of future housing development 1-70 Underpass (VRA) 3,888,587 2015-2017 is the town's portion of this project since we were awarded RAMP funding from CDOT and includes the budget increase approved by both Council and CDOT Public Art (VRA) 153,325 - - - - - 1-70 Underpass art project originally budgeted in 2018 East LH Circle pathway to Dobson (VRA) 100,000 Planning and Design for project to Improve connection from the E LionsHead bus stop to Dobson originally scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revision Dobson Plaza (VRA) 100,000 - - - - - Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts); planning/design originally scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revision Buy -down Program(Affordable Housing) 500,000 500,000 500,000 500,000 500,000 500,000 Placeholder for deed Restriction purchase program based on Affordable Housing Strategic Plan- contingent upon council approval of program policies and implementation plan Buy -down Program Funded by Pay -in-Lieu 3,112,482 - - - - - Carry forward current balance of program funding: Housing funded directly by Pay -in -Lieu fees collected from developers; Request to use toward the deed restriction purchase program pending approval of program policies; Includes revenue collected in 2016 ($505,277) Underground Utility improvements 325,000 Appropriate for Rockledge Road, $50K; 1-70 Underpass (CDOT $105 & Holy Cross $75K); 2017 add $50K for undergrounding electric between Glen Lyon office building and Liftside Total New Assets: 28,021,724 14,218,912 500,000 9,500,000 500,000 500,000 Total Expenditures 49,667,193 25,983,812 20,883,160 25,215,793 10,793,017 5,282,265 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority 5,876,912 2,156,000 1,550,000 5,150,000 1,550,000 2,050,000 2017: 1-70 Underpass ($3.9M); $177K public art; $31K for Lionshead parking expansion joints; Lionshead parking structure landscape improvements and Vantage Point Walk; LH Circle pathway to Dobson ($100K); Dobson Plaza ($100K); Red Sandstone Parking Garage ($1.3M); 2018: $1.5M Red Sandstone, $400K Lionshead Express Bus Stop, $250K Vail Spa heated sidewalk ; 2019: $1.5M Redstandstone, 2020: $1.5M Red Sandstone, $3.6M Frontage Road WMC; 2021: $1.5M Red Sandstone; 2022: $2M Red Sandstone Revenue Over (Under) Expenditures (30,458,506) 11,318,167 (6,843,972) (4,137,554) 3,852,836 10,247,767 Beginning Fund Balance 35,990,414 5,531,908 16,850,076 10,006,104 5,868,550 9,721,386 Ending Fund Balance 5,531,908 16,850,076 10,006,104 5,868,550 9,721,386 19,969,153 41 October 17, 2017 - Page 135 of 253 42 October 17, 2017 - Page 136 of 253 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project * Placeholder items 2017 Proposed Amended 2018 2019 2020 2021 2022 Revenue 3% 2% 2% 2% 2% Real Estate Transfer Tax $ 5,850,000 $ 6,100,000 $ 6,222,000 $ 6,346,000 $ 6,473,000 $ 6,602,000 2018 is a 3% increase from 2017 budget and includes some additional from new real estate sales such as Lion Golf Course Lease 140,094 165,000 166,650 168,317 170,000 171,700 Annual lease payment from Vail Recreation District; annual increase will be based on CPI - deposited to "Recreation Enhancement Account" (accompanying expenditure listed below) Intergovernmental Revenue 875,125 20,000 20,000 20,000 20,000 20,000 $135K State funding for water mitigation for PW runoff- See corresponding expenditure below; $20K from Eagle County for Intermountain Fuels project; $20K Lottery fund proceeds; 2017 $700K CDOT TAP Grant for water quality improvements at East Vail Interchange, Eagle County contribution for Intermountain Fuels project- see corresponding expenditure below, Project Reimbursements 36,000 - - - - - 2017: Contribution from the Nature Conservancy ($36K) for Intermountain Fuels project - See corresponding expenditure below; 2016: WF loan repayment for amphitheater ($1.122M) Donations 5,770 - - - - - Use of $5.7K Sole Power Donations received in 2016 Recreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other 33,064 49,059 7,904 9,656 8,877 20,770 0.7% rate assumed; 2018: Reimbursement from bag fee collections for Clean -Up Day and America Recycles Day. Total Revenue 6,950,053 6,344,059 6,426,554 6,553,972 6,681,877 6,824,470 Expenditures Maintain Town Assets Annual Park and Landscape Maintenance 1,577,134 1,678,895 1,678,000 1,719,000 1,761,000 1,803,498 Ongoing path, park and open space maintenance, project mgmt. Management Fee to General Fund (5%) 292,500 305,000 311,100 317,300 323,650 330,100 5% of RETT Collections - fee remitted to the General Fund for administration Tree Maintenance 104,270 65,000 65,000 65,000 66,300 67,600 Tree removal project along Gore Creek in 2017 utilizing 2016 savings; Per Council 4/18, add $20K; Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on town -owned property at approx. $120 per tree; Initiating tree - planting program for lost trees Forest Health Management 268,655 277,248 282,793 280,066 285,667 291,381 Operating budget for Wildland Fire crew; 2017 increase for replacement of 1 radio ($4.5K) and new wildland hose ($4K) Forest Health VHF Radios - 31,863 - - - - 2018: 13 VHF radios for Wildland crew ($2,450/each) for incidents outside of Eagle County; Will enable communication with other agencies using this technology such as Summit County Intermountain Fuels Reduction 733,656 $56K contribution from Eagle County($20K) and Nature Conservancy ($36K)- See corresponding contribution above; 2017: $677.7K for Phase II as approved by Council; .2016 included $63.7K for Phase I of Intermountain Fuels Reduction Project; 2018: Phase III ($5K) Street Furniture Replacement 57,588 25,000 10,000 50,000 51,000 50,000 Utilize 2016 savings for additional benches and bike rack replacements in 2017; also includes annual replacement or capital repairs, benches, recycling and bike racks Rec. Path Capital Maint 204,135 110,986 127,287 113,631 115,017 116,449 Capital maintenance of the town's recreation path system Park / Playground Capital Maintenance 83,025 I 160,076 106,655 106,263 105,901 106,071 Annual maintenance items include projects such as playground surface refurbishing, replacing bear -proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance; 2018 includes $54K increase for improvements to access into Staub Park 42 October 17, 2017 - Page 136 of 253 43 October 17, 2017 - Page 137 of 253 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project * Placeholder items 2017 Proposed Amended 2018 2019 2020 2021 2022 Adopt A Trail 5,000 - - - Mid-cycle Adopt A Trail Council Contribution for trail in or bordering the Town; Council has requested an update in the fall Alpine Garden Support 69,700 69,700 70,397 71,101 71,812 72,530 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increase Alpine Garden - Capital Contribution 30,000 19,000 - - - Contribution request to repair ADA pathways ($6K) and upgrade irrigation system ($19K) Eagle River Watershed Support 45,450 45,450 46,814 48,218 49,182 50,166 Annual support of the Eagle River Watershed Council programs with 1% increase for 2017 Public Art - Operating 106,846 111,201 113,425 115,694 118,007 120,368 Art in Public Places programming Environmental Sustainability 480,415 489,465 499,254 509,239 519,424 529,813 2017 includes rollover of Sole Power donations received in 2016 $5.8K; Environmental Sustainability programs; 2017: $62K to complete Sustainable Destination Certification; $12K for energy management software to track the town's progress toward goals; $15K Solar feasibility study Total Maintenance 4,058,374 3,393,884 3,310,725 3,395,512 3,466,961 3,537,975 Enhancement of Town Assets Gore Valley Trail Realignment - 50,000 600,000 - Gore Valley Trail Realignment at Lionshead gondola Gore Valley Trail Reconstruction Conoco to Donovan - - - - Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion Glen Lyon Rec. Path Reconstruction 150,000 Reconstruction of Glen Lyon Rec Path to be completed with the construction of the 1-70 underpass ($150K) North Recreation Path- Sun Vail to Pedestrian Bridge 125,000 North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge Chalet Road Sport Courts 40,000 - - - - - $40K to complete sports courts on Chalet Road Soft Surface Trails 100,000 100,000 -- - - Trail enhancements Wildland Fire Shelter - - 17,500 To purchase a wildland shelter safety device Vail Transit Center Landscape Landscaping at Vail transit center to coincide with construction of additional bus lane at Vail TRC Donovan Park Improvements 64,947 Final payment for Donovan Park picnic shelter and playground maintenance completed in 2017 Library Recreation Path Reconstruction 10,000 - - - - - Repairs to the recreation path from the Vail Library to Lionshead Library Landscape and reading area - - 100,000 - - - Exterior landscaping and site work enhancements for an outdoor reading area Streamtract Education/Mitigation 273,199 - - Includes water quality and streamtract education, outreach, signage and marketing; water quality personnel Water Quality Infrastructure 1,520,255 1,050,000 1,000,000 1,000,000 1,000,000 2017: Includes $135K for water mitigation at PW from grant for roof runoff; Re - appropriation of 2016 funds to continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore" Streambank Mitigation 636,806 350,000 400,000 400,000 - - Riparian Site specific construction projects East Vail Water Quality TAPS 1,125,111 - - - - - East Vail Water Quality Improvements; CDOT TAP grant funding of $700K in 2017; East Vail Interchange Improvements 988,807 500,000 -- - - Continuation of landscaping design and construction of the interchange Dowd Junction repairs and improvements 365,835 1,800,000 - - - - - Continuation for re -stabilization of Dowd Junction path; Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sand (ERWSC) Park Safety Improvements - - - - Placeholder for general park safety improvements based on inspection report Stephens Park Safety Improvements 225,000 - - _ Access improvements to include extended sidewalk, new stairs and other site improvements; playground was built in 1990's 43 October 17, 2017 - Page 137 of 253 44 October 17, 2017 - Page 138 of 253 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5-year plan Project timing changed from prior 5-year plan Revisions / newly added project * Placeholder items 2017 Proposed Amended - 2018 - 2019 - 2020 - 2021 - 2022 J 300,000 Buffehr Creek Park Safety Improvements Replacement 14-yr old "catalog" playground equipment with custom build in 2019(previously budgeted in 2020); $60K to add a picnic shelter; previously budgeted in 2017 Ellefson Park Safety Improvements 300,000 ,(Previously - Replacement 13-yr old "catalog" playground equipment with custom build in 2022 budgeted in 2019) Bighorn Park Improvements 225,000 - - - - 2017: Transfer budget from Ford Park projects; Park improvements and upgrades including shelter upgrade, ADA access, drainage improvements, playground mtc, new stairs added to west end, irrigation improvements, and planting around pond Ford Park Portal Improvements 330,704 - - - - - Continue improvements to Ford Park entry points; Ford Park Playground/Lower Bench Improvements 2019: ($250K) ; Landscape improvements to parking lots, playground, and softball berm($50K) Open Lands Plan 177,192 150,000 - - - - Continuation of Comprehensive Open Lands Plan Update Gore Valley Trail Bridge Replacement - - 300,000 - - Reconstruction of south bridge abutment due to significant scour Booth Creek Park 384,768 - - - - - Redevelopment of entire park including tennis courts, covered areas and playground structures; Tennis court ($262K) and playground ($385K) originally budgeted in 2014 will occur when overall park is reconstructed. Public Art -General program / art 567,310 85,000 85,000 85,000 85,000 85,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds. Also includes 2016 sales from manhole covers Public Art - Winterfest 14,295 Carry over balance from 2016 ($14K) and recognize donations made for Winterfest event ($261). Total Enhancements 6,974,229 4,960,000 2,252,500 2,085,000 1,235,000 685,000 VRD-Managed Facility Projects Recreation Enhancement Account 140,094 165,000 166,650 168,317 170,000 171,700 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance; Golf Course -Other 622,372 384,769 8,296 171,106 gg 75g - 2017: Design and planning to replace bridges at holes 13 & 14 ($50K), replace stone veneer with timber railings ($16.4K),rebuild irrigation pumps ($13.1K); $400K for storage building; asphalt driving and parking area; 2018: Replacement of bridges at holes 14&15 ($370.7K), replace radiant tube heaters ($11.3K), pump house exterior ($2.8K); 2019: Crackfill and seal driveway ($2.5K), Replace timber planking at hole 1 ($5.8K); 2020: Replace roof ($134.3K), repair wood trim ($21.5K), stain fence ($1.8K), crack and seal parking lot ($13.4K); 2021: Streambank restoration ($61.5K), pumphouse exterior ($3.1K), replace HVAC ($14.8K), replace furniture and heater units ($17.2K), stain trim ($2.2K) Dobson Ice Arena 408,878 68,206 103,175 31,046 2,460 2017: 'Complete pavers and concrete slab replacement ($54K)remodel rink bathrooms and changing rooms ($131.1K), rock wall repair ($10.5K), clean wood structure ($38.2K), replace pumps ($45.9K), redesign and rebuild electrical room ($120.2K); 2018: Replace windows and heat pumps ($68K); 2019: Replace exterior doors ($85.5K), repair damaged walkways ($17.4K); 2020: Replace steel gates ($11.9K), replace exterior lighting ($19.1K); 2021: Paint exhaust stacks ($2.5K) 44 October 17, 2017 - Page 138 of 253 45 October 17, 2017 - Page 139 of 253 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost from prior 5 -year plan Project timing changed from prior 5 -year plan Revisions / newly added project * Placeholder items 2017 Proposed Amended 2018 2019 2020 2021 2022 Ford Park / Tennis Center Improvements 178,245 61,256 4,179 2017: replace roofing on tennis center ($81.5K), replace gutters ($9.3K), remodel bathrooms ($31K), replace lockers ($13.1K), furnace ($13.7K), hot water tank ($7.6K), and base board heaters ($18.6K); Tennis Courts at East Betty Ford Way ($125K); 2018: Stain wood siding of concessions ($5.6K) and restrooms ($5.6K); Additional $50K for anticipated locker room remodel 2019: Path from Tennis courts to East Betty Ford Way ($125K); 2020: Replace exterior doors ($4.1K) Athletic Fields 29,445 6,078 - - 9,716 - 2017: paint wood structure and exterior trim ($8K), rooftop replacement for restrooms and athletic field ($21.3K); 2018: Seal coat and crack fill in parking lot ($6K), 2021: Repair exterior, seal coat, crackfill in parking lot ($9.7K) Gymnastics Center 52,089 - - - - - Installation of cooling system in 2017 ($57.5) Nature Center 109,754 2017: Research on historical preservation and design ($40K); Exterior windows, doors, wood siding and slope roof ($69.8K) Total VRD-Managed Facility Projects 1,540,877 685,309 403,121 374,648 280,935 171,700 New Assets Golf Clubhouse & Nordic Center 1,077,912 - - - - - Completion of clubhouse renovation; Total clubhouse cost included $1.165M reimbursement from VRD, allocation of Recreation Enhancement Funds $765,440, Conference Center funds of $3.8M, current RETT funds of $538,189 (Total project cost estimated at $13.8M, which includes previously spent RETT funds of $705,571 from 2012 & 2013) Ford Park Improvements & Fields 675,624 55,000 210,000 810,000 Combine prior budget amounts for various Ford Park projects in 2017 such as Lighting control system ($98K), landscape improvements ($175,297), schoolhouse garden and softball shelter ($300K); West Betty Ford Way - Maintenance Bldg. ($198K); Riparian planting ($12K); transformer enclosure ($35K); 2018: ADA Ramp at Ford Park Soccer Field Driveway at Vail Valley Drive (Current Driveway is not ADA compliant)($55K); 2019: Ford Park Landscape Improvements ($50K), Ford Park East End Special Events Power ($160K); 2020: Synthetic Turf Replacement ($410K); Parking Lot Entry Reconfiguration ($400K) Total New Assets: 1,753,536 55,000 210,000 810,000 - - Total Expenditures 14,327,016 9,094,193 6,176,346 6,665,159 4,982,896 4,394,675 Other Financing Sources (Uses) Revenue Over (Under) Expenditures (7,376,963) (2,750,134) 250,209 (111,187) 1,698,981 2,429,795 Beginning Fund Balance 11,256,285 3,879,322 1,129,188 1,379,397 1,268,210 2,967,191 Ending Fund Balance $ 3,879,322 $ 1,129,188 $ 1,379,397 $ 1,268,210 $ 2,967,191 $ 5,396,987 45 October 17, 2017 - Page 139 of 253 Revised post -08/09/2017 **Costs are estimates** Priority I Technology Infrastructure West Vail Master Plan Priority II Timber Ridge Transit Improvements Municipal Building Remodel Data Center Priority III Main Vail Round -about Major Reconstruction West Vail Round -about Major Reconstruction TOV share of Evergreen/VVMC roundabout Lionshead Medians (VRA) Newly -identified projects: New biking & hiking trails (Vail Trail/Open Lands Plan) Phase II of Timber Ridge redevelopment Bus Stops/Shelters Community Ice Skating Natue Center Renovations Photovoltaic Infrastructure Civic Center Projects: East LH Circle pathway to Dobson (VRA) Dobson Plaza (VRA) LionsHead Parking Structure Enhancements Dobson Arena Funding Resource Options: Eligible for funding from VRA RETT Capital Projects Fund Description Status 1,500,000 1,150,000 1,450,000 3,600,000 3,000,000 Per Council 7/7/15 keep in unfunded until specific projects identified; Council committed to funding projects that improve our communication with guests and establish Vail as a leader in technology services Timber Ridge Transit Imrovements including adding capacity and turn lanes; to 1,750,000 coincide with redeveleopment of the West side of Timber Ridge 25,000,000 3,600,000 1,000,000 1,750,850 Projected Fund Balance by end of 2022: 3,338,786 5,396,987 19,969,153 Recent paving and 1-70 Underpass project will extend the life of current roundabouts Recent paving and 1-70 Underpass project will extend the life of current roundabouts Staff estimates that this project may be 10 years out (from 2015); Per Council 7/7/15 leave on the list as Priority III for now Median construction from LH parking structure to Vail Spa Tier III due to 1-70 Underpass; may re-evaluate need once underpass completed Tier III due to 1-70 Underpass; may re-evaluate need once underpass completed On hold until Open Lands plan is completed Per TROC board, not within 5 -year plan; Per Council 7/7/15, recent capital improvements have extended life for 7 years New bus stops at Transit Center, West Vail, Vail Village, Timber Ridge, and Muni Building for potential Line Haul bus service Outdoor community ice at some of Vail parks such as Donovan Solar Electric devices to generate electricity Planning and Design for project to Improve connection from the E LionsHead bus stop to Dobson to be completed with revision of civic center master plan Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts) to be completed with revision of civic center master plan Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stairways on east side- will not be funded until the Vail Master Plan is complete 46 October 17, 2017 - Page 140 of 253 TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING FUND 2017 2018 2016 Original Proposed Actual Budget Budget Revenue Business Licenses $ 383,532 $ 380,000 $ 380,000 Earnings on Investments 793 1,500 1,500 Total Revenue 384,325 381,500 381,500 Expenditures Commission on Special Events Collection Fee - General Fund Total Expenditures 309,000 19,136 312,000 360,000 19,000 20,000 328,136 331,000 380,000 Revenue Over (Under) Expenditures 56,189 50,500 1,500 Beginning Fund Balance 203,263 259,452 309,952 Ending Fund Balance $ 259,452 $ 309,952 $ 311,452 47 October 17, 2017 - Page 141 of TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND Revenue Town of Vail Interagency Charge Insurance Reimbursements & Other Earnings on Investments Equipment Sales and Trade-ins Total Revenue Expenditures Salaries & Benefits Operating, Maintenance & Contracts Capital Outlay Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 2017 2016 Original 2017 Actual Budget Amended 2018 Proposed Budget $ 3,068,208 $ 3,068,794 $ 3,068,794 $ 3,204,133 59,593 10,000 10,000 10,000 2,751 14,209 14,209 7,500 48,360 152,730 152,730 130,483 3,178,912 3,245,733 3,245,733 3,352,116 1,037,566 1,140,936 1,140,936 1,186,555 1,199,110 1,322,013 1,332,013 1,413,188 794,021 1,155,200 1,155,200 703,700 3,030,697 3,618,149 3,628,149 3,303,443 148,215 (372,416) (382,416) 48,673 2,133,465 1,823,192 2,281,680 1,450,776 $ 2,281,680 $ 1,450,776 $ 1,899,264 $ 1,499,449 HEALTH INSURANCE FUND Revenue Town of Vail Interagency Charge - Premiums Employee Contributions Insurer Proceeds Earnings on Investments Total Revenue Expenditures Health Inusrance Premiums HC Reform Fee Claims Paid Short-term Disability Pay Professional Fees Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 2017 2016 Original 2017 Actual Budget Forecast 2018 Proposed Budget $ 3,300,000 $ 3,500,000 $ 3,500,000 $ 4,085,000 677,553 650,000 690,000 715,000 1,840 - - - 4,125 12,000 12,000 12,000 3,983,518 4,162,000 4,202,000 4,812,000 724,572 735,716 15,355 26,010 3,045,743 3,340,908 20,000 20,000 735,716 26,010 3,790,725 897,141 18,300 4,003,908 20,000 20,000 3,805,670 177,848 3,265,958 4,122,634 4,572,451 4,939,349 39,366 (370,451) (127,349) 3,443,806 3,443,806 3,073,355 $ 3,443,806 $ 3,483,172 $ 3,073,355 $ 2,946,006 48 October 17, 2017 - Page 142 of TOWN OF VAIL 2018 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND 2018 2016 2017 2017 Proposed Actual Original Amended Budget Revenue E911 Board Revenue 742,627 766,809 766,809 762,176 Interagency Charges 1,175,963 1,245,407 1,245,407 1,279,892 Town of Vail Interagency Charge 663,214 663,307 663,307 659,608 Earnings on Investments 1,052 6,594 6,594 6,050 Project Reimbursement 23,158 - - Other 4,954 Total Revenue 2,610,968 2,682,117 2,682,117 2,707,726 Expenditures Salaries & Benefits 1,921,726 2,076,804 2,076,804 2,149,392 Operating, Maintenance & Contracts 484,216 505,269 505,269 510,569 Capital Outlay 390,641 390,641 119,500 Total Expenditures 2,405,942 2,972,714 2,972,714 2,779,461 Revenue Over (Under) Expenditures 205,026 Surplus Net of Transfers & New Programs Beginning Fund Balance Ending Fund Balance (290,597) (290,597) (71,735) 205,026 (290,597) (290,597) (71,735) 949,810 1,154,836 1,154,836 864,239 $ 1,154,836 $ 864,239 $ 864,239 $ 792,503 49 October 17, 2017 - Page 143 of TOWN OF VAIL 2018 PROPOSED SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE TIMBER RIDGE FUND Revenue Rental Income Other Income Total Revenue Expenditures Operating, Maintenance & Contracts Capital Outlay Total Expenditures Operating Income 2016 2017 2017 2018 Actual Original Amended Proposed 1,298,908 1,402,441 1,402,441 1,471,442 27,047 20,040 20,040 23,487 1,325,955 1,422,481 1,422,481 1,494,929 490,178 207,337 697,515 529,026 281,273 810,299 529,026 281,273 810,299 539,545 280,701 820,246 628,440 612,182 612,182 674,683 Non-operating Revenues (Expenses) Interest on Investments 766 1,866 1,866 1,866 Loan Principal Repayment to Capital Projects Fund (356,423) (361,769) (361,769) (367,196) Interest Payment to Capital Projects Fund (133,142) (129,983) (129,983) (122,223) Revenue Over (Under) Expenditures 139,641 122,296 122,296 187,130 Beginning Fund Balance 826,319 965,960 965,960 1,088,256 Ending Fund Balance $ 965,960 $ 1,088,256 $ 1,088,256 $ 1,275,386 50 October 17, 2017 - Page 144 of ORDINANCE NO. 14 SERIES OF 2017 ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR JANUARY 1, 2018 THROUGH DECEMBER 31, 2018 WHEREAS, in accordance with Article IX of the Charter of the Town of Vail, Colorado, the Town Manager prepared and submitted to the Town Council a proposed long-range capital program for the Town and a proposed budget and financial plan for all Town funds and activities for the fiscal year; and WHEREAS, it is necessary for the Town Council to adopt a budget and financial plan for the 2018 fiscal year, to make appropriations for the amounts specified in the budget; and NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: 1. The procedures prescribed in Article IX of the Charter of the Town of Vail, Colorado, for the enactment hereof, have been fulfilled. 2. Pursuant to Article IX of the Charter, the Town Council hereby makes the following annual appropriations for the Town of Vail, Colorado, for its fiscal year beginning on the first day of January, 2018, and ending on the 31st day of December, 2018: FUND AMOUNT General Fund $39,930,161 Capital Projects Fund 25,983,812 Real Estate Transfer Tax Fund 9,094,193 Vail Marketing Fund 380,000 Heavy Equipment Fund 3,303,443 Dispatch Services Fund 2,779,461 Health Insurance Fund 4,939,349 Timber Ridge Enterprise Fund 1,309,665 Total 87,720,084 Less Interfund Transfers (8,860,704) Net Expenditure Budget 78,859,380 Ordinance No. 14, Series of 2017 October 17, 2017 - Page 145 of 3. The Town Council hereby adopts the full and complete Budget and Financial Plan for the 2018 fiscal year for the Town of Vail, Colorado, which are incorporated by reference herein and made part hereof, and copies of said public records shall be made available to the public in the Municipal Building of the Town. This Ordinance shall take effect five (5) days after publication following the final passage hereof. 4. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 5. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 6. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE IN FULL, this 3rd day of October, 2017. A public hearing shall be held hereon on the 17th day of October, 2017, at 6:00 pm at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 14, Series of 2017 October 17, 2017 - Page 146 of READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 17th day of October 2017. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 14, Series of 2017 October 17, 2017 - Page 147 of APPLICATION FOR TOWN OF VAIL FUNDING PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Bravo! Vail 2. Contact person: Beth Pantzer 3. Mailing address: 2271 N Frontage Rd W Ste C, Vail, CO 81657 4. Telephone: 970-827-4307 5. E-mail address: bpantzer@bravovail.org 6. Members and Titles of your governing board: Board of Trustees Officers Walton, Greg, Chair Retired as Founder & CEO, Walton Construction Company, LLC Beracha, Barry, Vice -Chair Retired as Executive VP & CEO of Sara Lee Bakery Burns, Bill, Treasurer Regional President, US Bank Suggs, Susan, Secretary Philanthropist Board of Trustees Becker, Paul Retired Investment Specialist Benjes, Sarah Associate, Faegre Baker Daniels Browning, Doe Philanthropist Bruno, Jenn Owner: Luca Bruno Inc. Dayton, John Philanthropist de Vink, Marijke Philanthropist Eck, Kathleen Real Estate Broker, Slifer Smith & Frampton Edwards, Gary Presiding Independent Director, Entenrgy Corporation Flaum, Cookie Philanthropist Godec, Dan President, GreenStar Financial Services Gutman, Harry Director KPMG Tax Governance Institute Hart, Linda Vice Chairman, president and CEO of Hart Group, Inc Kosloff, Alan Chairman, Kosloff & Partners, LC Kushner, Fred Medical Director, Heart Clinic of Louisiana/Clinical Professor of Medicine McIntyre, Shirley Philanthropist Mullen, Laurie Owner, West Vail Liquor Mart Nelson, Blaine Retired, Managing Partner for Deloitte LLP Peterson, Gary Vice President of Strategic Initiatives, Steadman Research Institute Pope, Steve 10/13 Communications General Manager of Arizona Local Media Quayle, Brad Entrepreneur Resnick, Michele Physical Therapist Rose, Byron Retired, Managing Director Morgan Stanley & Co Rossetti, Paul Senior Advisor, American Securities Rowberry, Adrienne Litigation Counsel/Special Assets Manager, Los Alamos National Bank Schanzer, Lisa Philanthropist Segal, Carole Philanthropist Stone, Cathy Philanthropist Strauss, Frank Philanthropist Tansill, Doug Private Investor and Financial Consultant, Cover Harbor Partners, LLC October 17, 2017 - Page 148 of 7. Amount of contribution requested per year: 2018 Request 2017 Funding Academy of St Martin in the Fields $84,600 $78,275 The Philadelphia Orchestra $97,300 $90,193 New York Philharmonic $97,300 $90,193 New Works Project $30,000 $0 Totals: $309,200 $258,661 8. Organization fiscal year-end: September 30 9. Are your books audited? A full audit is conducted at the end of each fiscal year (September 30) by McMahan and Associates. An Independent Audit Committee established by the Board of Trustees oversees annual budgets and income and expense statements and meets independent of management with auditor. 10. What category of funding is your organization applying for? (see definitions on page 1): Signature Events 11. How will the contribution be used? Bravo! Vail seeks funding from the Town of Vail to ensure the continued vitality of the Festival and to guarantee repertoire, resident orchestras, and soloists of the highest international artistic level and exceptional quality are offered to residents and visitors alike. The funding provided by the Town of Vail is vital to Bravo! Vail's ability to serve the community. Bravo! Vail greatly appreciates and acknowledges the Town of Vail's funding for its 2017 Season and thanks it for this opportunity to request additional funding for those projects, as well as the Festival's New Works Project. Orchestral Underwriting Bravo! Vail's six-week summer festival features 21 orchestral concerts at the Gerald R. Ford Amphitheater. Six concerts are performed by each of three world-class resident orchestras Vail audiences have come to adore: the Dallas Symphony Orchestra, The Philadelphia Orchestra, and the New York Philharmonic. Bravo! Vail's fourth orchestra, London's Academy of St Martin in the Fields, quickly grew to popular heights after their introduction to the Festival in 2016. These highly venerated and acclaimed ensembles continue to raise Bravo! Vail's status as a Festival of the highest artistic quality and unparalleled programming. In 2018, the Academy of St Martin in the Fields is preliminarily scheduled for three (3) performances between June 21 and June 24; the Dallas Symphony Orchestra for six (6) performances between June 27 and July 4; The Philadelphia Orchestra for six (6) performances between July 6 and July 14; and the New York Philharmonic for six (6) performances between July 20 and July 27. Each orchestra's concerts are performed at the Gerald R. Ford Amphitheater in Vail and feature works that are unique to the specific orchestra's style, sound and history and balance a variety of repertoire between genres and eras. Performing alongside these orchestras is an array of acclaimed soloists and guest conductors, many of whom are considered the very best in the world. October 17, 2017 - Page 149 of Soloists and repertoire under consideration for 2018 include: • Vail debuts of Mahler Symphony No. 3, Liszt Prometheus • Popular favorites: Bruckner Symphony No. 4, Tchaikovsky Sleeping Beauty, Rachmaninoff Symphonic Dances • Family -orientated programming such as classic Bugs Bunny cartoons set to orchestra with the New York Philharmonic • Soloists including pianist Stephen Hough (http://www.stephenhough.com/), pianist Yuja Wang (http://yujawang.com/), pianist Daniil Trifonov (http://daniiltrifonov.com/), cellist Alicia Weilerstein (http://alisaweilerstein.com/), soprano Susanna Phillips (http://susannaphillips.com/) • Ensembles including Roomful of Teeth (http://www.roomfulofteeth.orq/), Dover String Quartet (http://www.doverquartet.com/), Calidore String Quartet (http://calidorestrinqquartet.com/) Both Bravo's orchestral residences and chamber programming are the fundamental core of the Festival and draw year-round residents, second -home owners and tourists to Vail. According to an independent, third -party survey conducted at Bravo! Vail concerts during the 2016 Season, Colorado residents represented 53% of concert attendees while Texas and Florida residents represented a combined 17% of attendees. Furthermore, and most importantly, 68% of out-of- state visitors listed Bravo! Vail as their primary reason for their visit to Vail. Finally, 61% of overnight visitors and seasonal residents were lodged in Vail during the 2016 Festival. In order to continue to fulfill its mission of enriching people's lives through the power of music, Bravo! Vail requests support from the Town of Vail for the residencies of Academy of St Martin in the Fields, The Philadelphia Orchestra, and New York Philharmonic. The Festival requests $84,600 to support the return of Academy of St Martin in the Fields in 2018. Following the incredible success of their 2016 debut, Academy of St Martin in the Fields again performed to an enthusiastic crowd with two of three concerts sold out under the pavilion with the third near capacity. Bravo! Vail also requests support in the amount of $97,300 per orchestra for both The Philadelphia Orchestra and the New York Philharmonic residences. Popular support for The Philadelphia Orchestra has grown significantly over the past few years, with its ticket sales rivaling those of the New York Philharmonic. Bravo! Vail's orchestral season concludes each year with the New York Philharmonic's residency, which truly provides the cornerstone of the Festival. These six performances see sell-out crowds, and ticket -buyers travel to Vail, brave inclement weather, and soak in every note played by America's oldest and most storied orchestra. Bravo! Vail recognizes that these requests represent an increase of past funding by the Town of Vail. The contracts for each of The Philadelphia Orchestra and the New York Philharmonic require the Festival to commit to an increased payment to each orchestra of 2-3% each year of the multi- year agreements. Bravo! Vail's request to the Town of Vail represents 8.5% of the estimated total expenses for the Academy of St Martin in the Fields and between 10-12% for The Philadelphia Orchestra and the New York Philharmonic. Bravo! Vail is incredibly grateful to the Town of Vail for its continued support and makes these increased requests in funding to keep up with the stated rising costs of providing exceptional services and world-class music. New Works Project Launched in 2017, the New Works Project serves two purposes: to nurture the creation of new work by today's most propitious composers through commissioning and premiering brand new music at Bravo! Vail, and to present the incredible wealth of venerated music written by the leading composers of the 20th and 21st centuries, which has been less widely performed in Vail than that of their 18th and 19th century counterparts. October 17, 2017 - Page 150 of In 2017, Bravo! Vail launched its New Works Project with five newly commissioned works premiered at the Festival: • Edgar Meyer's Overture for Violin and Orchestra written for Academy of St Martin in the Fields • Roberto Sierra's Dos piezas para orquesta written for Dallas Symphony Orchestra • Guillaume Connesson's Le Tombeau des Regrets written for The Philadelphia Orchestra • Julia Adolphe's White Stone written for New York Philharmonic • David Ludwig's Pangaea for Strings and Piano written for Chamber This initiative has garnered national press recognition for the Festival, including Bravo! Vail being listed as one of the Top 10 Classical Festivals in 2017 by The New York Times (https://www.nytimes.com/2017/05/18/arts/music/10-spring-and-summer-classical-festivals.html). This exclusive and highly -sought after listing in The New York Times provides great exposure for both the Festival and the Town of Vail itself, and only organizations which are actively commissioning new works are considered for inclusion. In addition, Bravo! Vail's New Works Project has drawn the attention of New Music Box (http://www.newmusicbox.orq/social-news/five-world-premieres-in-vail-colorado/). Bravo! Vail will also welcome visits from BBC Music Magazine and the Violin Channel (founder and CEO Geoffrey John Davies was recently listed as one of Musical America's top 30 influencers in the music industry) this summer, covering the Festival, artists and Vail. In its efforts to maximize publicity and coverage for the New Works Project, Bravo! Vail has also engaged the respected publicist Amanda Sweet to coordinate press coverage and lay the groundwork for media relationships that will continue and expand in future years. Bravo! Vail's New Works Project will continue annually as the Festival believes it is the responsibility of arts organizations to contribute to the creation of new art and music. The Festival has confirmed in 2018 that it will commission a new work by composer Gabriella Smith (http://www.qabriellasmith.com/Home.html) for a performance by the combined ensembles of Roomful of Teeth (http://www.roomfulofteeth.orq) and Dover String Quartet (http://www.doverquartet.com/). This new piece will be between 18 and 28 minutes and premiered during the Festival's Classically Uncorked Series (tentatively on the final night of August 3, 2018). This series has become increasingly popular and is designed to showcase the past, present and future of chamber music. Additionally, the Festival will present numerous pieces by 20th and 21st century composers, exposing audiences to lesser known composers. The New Works Project, through the commissioning of new works by high profile international composers each year and the presentation of works by living composers, provides major marketing opportunities for Bravo! Vail and by extension the Town of Vail. Bravo! Vail requests $30,000 in support of this project for 2018, representing 37% of the estimated project budget. 12. How does your request support item 1C of the contribution policy? Bravo! Vail has been a staple of the Vail community for 30 years, annually building upon and enhancing the social, financial, and cultural benefits it provides. Bravo! Vail's request for Town of Vail funding aligns perfectly with the Town's mission to maintain its status as a premiere international mountain resort community. First, the Festival is a major contributor to a vibrant and diverse local economy. The Festival's direct economic impact on the Town of Vail is significant and continues to grow year over year. In 2016, the Festival had a total direct impact of more than $10 million, an approximate 5% increase over 2015, with more than $380,000 in generated tax revenue. The industries most greatly impacted were Lodging and Hotel Expenses and Food and Beverage at $3.7 million each. Secondly, Bravo! Vail strives to provide the most exceptional services to its guests at all times. Bravo! Vail hosts its concerts in the Vail's finest venues, is focused on producing offerings of only October 17, 2017 - Page 151 of the highest artistic quality, and annually looks at implementing recommendations made through surveys to ensure the community is being served to the best of the Festival's ability. In 2016, the Festival had a Net Promoter Score of 82% and 86% of survey responders rated their overall satisfaction as 9-10 and 12% as 7-8. The Festival further aligns with the Town of Vail's mission of providing cultural and educational opportunities to residents and visitors alike by offering 21 orchestral concerts and more than 15 free educational events throughout the season in the Town of Vail alone. Bravo! Vail benefits the entire community by providing unique programs which no other organization offers, filling the summer season with world-class orchestras, chamber ensembles and soloists in a resort area known primarily for its winter activities. Not only is Bravo! Vail unique in the local community, but also throughout the country as the only festival in North America to host four of the finest orchestras in the world: Academy of St Martin in the Fields, the Dallas Symphony Orchestra, The Philadelphia Orchestra and the New York Philharmonic. Bravo! Vail continues to build on its history of excellence and garnering international recognition with its lineup of world class orchestras. Stages across Vail have been graced by musicians and conductors of the highest artistic quality and international status including Joshua Bell, Yo Yo Ma, Midori, Jaap Van Zweden, Yannick Nezet-Seguin, Bramwell Tovey, and Yefim Bronfman. Bravo! Vail provides a cultural element during the summer season, increasing Vail's prominence as a summer destination and establishing the town as a year-round destination. With 47% of audience members representing attendees from outside Colorado the opportunity to cultivate these visitors into annual visitors (both during the summer and winter months), second -home owners, or year- round residents is ample. Additionally, Bravo! Vail has significant impact on ensuring the future economic health of the Vail community. According to Bravo! Vail's 2016 survey, 96% of audience members stated that they are likely to return to the Festival and 97% said they are likely to recommend Bravo! Vail to a friend, setting the stage for future tourism. Bravo! Vail's Education and Community Engagement Programs also have a profound impact, reaching thousands of children and adults who might not otherwise have access to such programs. By offering easily accessible and low-cost or free events, the Festival helps to build a healthy and well-balanced community. Finally, Bravo! Vail is committed to sustainable efforts to ensure the environmental health of the community for future generations to enjoy. For instance, the Festival's office culture focuses on recycling and reusing and Bravo! Vail's electronic distribution of event invitations, ticket order confirmations, and use of electronic auction system have helped reduce paper consumption. Bravo! Vail also makes great effort to collect all copies of its Season Program Book left behind at concerts and redistribute saved copies at future performances. Finally, Bravo! Vail hosts concerts in locations which are easily accessible by public transportation, walking or bike (in 2017, the Festival has six rental bikes for staff to use around town). 13. Who currently funds your organization (other governments, private donations, user fees, etc.)? Bravo! Vail is funded by a variety of federal, state and local government entities, local businesses, and individual donations. The Festival receives funding from such entities as the National Endowment for the Arts, Colorado Creative Industries, Eagle County, and Towns of Gypsum and Eagle. Earned income is generated through ticket sales and program advertising. 14. Organization's mission statement: Bravo! Vail's mission statement is: Enriching people's lives through the power of music: producing the finest performances by the greatest artists, fostering music education and promoting a life- long appreciation of the arts. October 17, 2017 - Page 152 of Assets 01-10102 01-10105 01-10111 01-10112 01-10114 01-10122 01-10123 01-10129 01-10131 01-10132 01-10135 01-10136 01-10140 01-10146 01-10150 01-10151 01-10152 01-10155 01-10160 01-10170 01-10172 Total Assets Bravo! Vail Music Festival- May 2017 Operating Balance Sheet - confidential American National Bank Checking A CB Operating Reserves USBank Checking Sweep Acct Flex Spending Plan Account Merrill Lynch CDARS - Jackson S American National Bank CD Merrill Lynch/Bank of America Wells Fargo Bank Checking Accoun Petty Cash 457 Deferred compensation Pledges Receivable Stock clearing account Prepaid Expenses Accumulated amortization Equipment Festival Piano Leasehold improvements Guild Inventory Accumulated Depreciation Due from - Temporarily Restricted Due from Endowment Liabilities and Fund Balance Liabilities 01-20215 01-20220 01-20223 01-20225 01-20230 01-20231 01-20234 01-20235 01-20239 01-20243 Total Liabilities Fund Balance Accounts Payable Accrued Salaries Vacation accrual Unearned Income Flexible Spending Account Payable Daycare Spending Account Payable Employer Match payable 401K Plan payable On account Deferred Compensation Oblig. 01-30280 Fund Balance - Operating Total Fund Balance 5/31/2017 4/30/2017 Page 1 Net change $220,218.24 $220,188.38 $29.86 $52,012.15 $52,012.15 $0.00 $2,339,669.38 $1,989,190.14 $350,479.24 $10,419.96 $11,624.96 ($1,205.00) $665,678.42 $665,969.68 ($291.26) $29,054.99 $29,054.99 $0.00 $116,950.69 $86,837.66 $30,113.03 $17,668.15 $408,489.10 ($390,820.95) $200.00 $200.00 $0.00 $492,977.41 $489,090.00 $3,887.41 $272,219.64 $209,162.64 $63,057.00 $0.00 $0.00 $0.00 $53,712.00 $16,100.00 $37,612.00 ($113,494.00) ($113,494.00) $0.00 $478,924.36 $478,924.36 $0.00 $58,000.00 $58,000.00 $0.00 $178,069.93 $178,069.93 $0.00 $4,093.38 $4,093.38 $0.00 ($348,888.70) ($348,888.70) $0.00 $733,597.35 $733,597.35 $0.00 $50,000.00 $50,000.00 $0.00 $5,311,083.35 $5,218,222.02 $92,861.33 $18,493.78 $114,214.31 $95,720.53 $9,000.00 $9,000.00 $0.00 $18,051.75 $18,051.75 $0.00 $26,350.32 $26,400.32 $50.00 $1,096.67 $393.95 ($702.72) $2,481.85 $2,844.47 $362.62 ($697.40) ($697.40) $0.00 $2,336.18 ($163.93) ($2,500.11) $17,786.30 $14,873.30 ($2,913.00) $477,977.41 $489,090.00 $11,112.59 $572,876.86 $674,006.77 $101,129.91 $4,738,206.49 $4,544,215.25 $4,738,206.49 $4,544,215.25 $193,991.24 $193,991.24 October 17, 2017 - Page 153 of Bravo! Vail Music Festival- May 2017 Operating Balance Sheet - confidential Page 2 5/31/2017 4/30/2017 Net change Total Liabilities and Fund Balance $5,311,083.35 $5,218,222.02 ($92,861.33) October 17, 2017 - Page 154 of Bravo! Vail Music Festival - May 2017 Donor Restricted and Endowment Balance Sheets Page 1 5/31/2017 4/30/2017 Net change 02 - Temporarily Restricted Assets 02-10103 Merrill Lynch CDARS $542,506.39 $542,357.76 $148.63 02-10104 USB Piano Fund $334,905.90 $334,883.15 $22.75 02-10106 Alpine Bank Choral Fund $150,509.49 $150,496.71 $12.78 02-10107 First Bank Choral Fund $150,536.17 $150,526.27 $9.90 02-10117 US Bank Donor Restricted Acct - Cash $59,588.36 $59,585.83 $2.53 02-10135 Future year pledges $316,238.00 $316,238.00 $0.00 Total Assets $1,554,284.31 $1,554,087.72 $196.59 Liabilities and Fund Balance Liabilities 02-20225 02-20250 Total Liabilities Fund Balance Unearned Income Due to restricted or operating $1,000.00 $733,597.35 $734,597.35 $0.00 $733,597.35 ($1,000.00) $0.00 $733,597.35 ($1,000.00) 02-30280 Fund Balance - Temporarily Restricted $819,686.96 $820,490.37 (S803.41) Total Fund Balance $819,686.96 $820,490.37 ($803.41) Total Liabilities and Fund Balance confidential $1,554,284.31 $1,554,087.72 ($196.59) October 17, 2017 - Page 155 of 04 - Endowment Account Assets 04-10108 04-10130 Total Assets Bravo! Vail Music Festival - May 2017 Donor Restricted and Endowment Balance Sheets Hurtt Memorial Fund Bravo Endowment Liabilities and Fund Balance Liabilities Page 2 5/31/2017 4/30/2017 Net change $11,684.93 $6,000,852.50 $6,012,537.43 $11,684.44 $5,993,933.13 $0.49 $6,919.37 $6,005,617.57 $6,919.86 04-20250 Due to -Operations $50,000.00 $50,000.00 $0.00 Total Liabilities $50,000.00 $50,000.00 $0.00 Fund Balance 04-30280 Fund Balance $5,962,537.43 Total Fund Balance $5,962,537.43 Total Liabilities and Fund Balance $6,012,537.43 1. Merrill Lynch CDAR is Smith restricted funds. 2. The Bravo Endowment includes unrestricted Goldstein funds with a May value of $702,054.80. confidential $5,955,617.57 $6,919.86 $5,955,617.57 $6,919.86 $6,005,617.57 ($6,919.86) October 17, 2017 - Page 156 of Bravo! Vail Music Festival 2017 Income Statement & Budget - May 2017 Fiscal Year 2017 Fiscal Year 2016 Over/ 2017 2017 2016 2016 2016 Under 5/31/2017 Budget Projtns PYTD Budget Actuals PYTD Revenue 01-40301 Ticket Sales $1,237,419 $L978,000 $L928,000 $L242,259 $L828,000 $L945,729 ($4,8401 01-40302 Soiree Ticket Sales $54,725 $50,000 $50,000 $38,250 $45,000 $48375 $16A75 01-40303 Gala Auction & Ticket Sales $34.225 $275,000 $275,000 $42,110 $313,500 $326,805 ($7.8851 01-40304 Education Income $245,131 $23L500 $23L500 $18L620 $204A00 $197,546 $61511 01-40305 Festival Contributions/Gifts $3,617,704 $4,063,730 $4,063,730 $3,314338 $4,092,500 $3,304,672 $302,965 01-40306 Special Project Income $250,200 $266,250 $266,250 $318,500 $28L000 $200,000 ($68,300) 01-40309 Program Advertising $89,083 $175,500 $165,500 $77,155 $167,000 $172,091 $1L928 01-40311 Interest Income/Stock gains $560 $6,500 $6,500 $L698 $3,000 $7.760 ($1,1371 01-40315 Endowment Contribution $0 $150,000 $150,000 $0 $50,000 $0 $0 01-40331 Released from Restriction $0 $0 $0 $0 $0 $1,326302 $0 01-80355 Investment Gains $1,073 $0 $0 $0 $0 $0 $1,073 TOTAL REVENUE $5.530.121 $7.196.480 $7.136.480 $5.216.330 $6.984.400 $7.529.679 $313.791 Expenses Artist Fees/Travel $571.619 $3.866.729 $3.866.729 $520.905 $3.642.450 $3346.604 $50.713 Special Artistic $157.341 5491,943 5491.943 $57.355 $397.100 $363.164 599.986 Marketing $447.883 $838.432 $838.432 $387.576 $812.500 $791.999 $60.307 Fundraising $246.439 $591.467 $541.467 $347.855 $696.050 $703.032 ($101.4161 Administration $287.297 $410.094 $410.094 $265.805 $444.300 $435.498 $21.493 Salaries/Taxes $606.862 $997.815 $981.815 $573.390 $992.000 $1.127.079 $33.471 TOTAL EXPENSES 82,317.441 $7.196.480 $7.130.480 52,152.887 56.984,400 $6.967.375 5164,554 Extraordinary Expenses 01-40313 Prior Year Operating Reserves $0 $87,000 $87,000 $168,763 $302,000 $0 ($168,763) 01-50822 Website Redesign 577,145 $87.000 $87.000 $94.478 5202,000 $150.676 ($17.333) 01-50823 Vail Valley Foundation Donati $0 $0 $0 5100.000 5100.000 5100.000 ($100,000) Total Extraordinary Expenses $77,145 $0 $0 $25.715 $0 $250.676 $51.430 01-70001 Transfer account $2,250 $0 $0 $260,191 $0 $0 ($257.941) In Kind 01-40332 In Kind contributions 5575,478 $1.900.000 $1,900,000 $244.657 52,400,000 $1.591.221 $330.821 CONFIDENTIAL Page 1 October 17, 2017 - Page 157 of 253 01-50460 Total In Kind In Kind Expense Bravo! Vail Music Festival 2017 Income Statement & Budget - May 2017 Fiscal Year 2017 Fiscal Year 2016 Over/ 2017 2017 2016 2016 2016 Under 5/31/2017 Budget Proitns PYTD Budget Actuals PYTD $575,478 $1.900,000 $1.900,000 $244,657 $2.400,000 $1.591,221 $330,821 $0 $0 $0 $0 $0 $0 $0 NET SURPLUS/(DEFICIT) $3.133.285 SO $6.000 $2.777.538 SO $311.628 $355.748 Note: Comparisons of 2017 budget versus 2016 budget must take into account extraordinary expenses of WF $100K booked below the line in 2016 that is now included in 2017 budget. CONFIDENTIAL October 17, 2017 - Page 158 of 253 Page 2 N VAIL I'AVALLEY FOUNDATION CULTURAL SPONSORSHIP GRANT PROPOSAL for the TOWN OF VAIL 2018 VAIL DANCE FESTIVAL 2018 GERALD R. FORD AMPHITHEATER 2018 SUMMER MOUNTAIN GAMES (IN-KIND ONLY) 2018 BIRDS OF PREY MEN'S WORLD CUP Presented by THE VAIL VALLEY FOUNDATION APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Valley Foundation 2. Contact Person: Mike Imhof, President 3. Mailing Address: PO Box 6550 Avon, CO 81620-9801 4. Telephone: 970-777-2015 5. Email address: mimhof@vvf.org 6. Members of governing board: Andy Arnold John Arnold Hans Berglund Judy Berkowitz Sam Bronfman Susan Campbell Steve Coyer Andy Daly Ron Davis Matt Donovan Bill Esrey Johannes Faessler Tim Finchem Steve Friedman John Garnsey Margie Gart Donna Giordano Sheika Gramshammer October 17, 2017 - Page 159 of N VAIL I'AVALLEY FOUNDATION Martha Head Michael Herman Beth Howard Al Hubbard B.J. Hybl Mike Imhof Chris Jarnot George Johnson Alexia Jurschak Mark Kogan Doug Lovell Sarah Millett Ellen Moritz Kaia Moritz Bobby Patton Michael Price Eric Resnick Doug Rippeto Dick Rothkopf Ken Schanzer Mike Shannon Stanley Shuman Rod Slifer Ann Smead Hap Stein Kristin Tang Fred Tresca Stewart Turley Betsy Wiegers Gary Woodworth Directors Emeritus Adam Aron Marlene Boll Bjorn Erik Borgen Berry Craddock Harry Frampton, Chairman Emeritus George Gillett Pepi Gramshammer Steve Haber William Hybl Elaine Kelton October 17, 2017 - Page 160 of N VAIL I'AVALLEY FOUNDATION Kent Logan Peter May Oscar Tang 7. Amount of contribution requested: $103,325 + $57,800 in-kind support ($65,000 for VIDF, $28,325 for GRFA, & $10,000 for VVF Athlete Commission along with in-kind support of $2,800 for GRFA & $55,000 for GMG) 8. Organization fiscal year-end: June 1, 2017 — May 31, 2018. 9. Are your books audited: Yes — annually. 10. How will the contribution be used: Please see below information. 11. How does your request support item 1C of the contribution policy: A positive, sustained economic climate. 12. Who currently funds your organization (other governments, private donations, user fees, etc.): Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company, private donations, ticket sales revenue (as non -limiting examples ticket sales to performances at the Vilar Performing Arts Center and tickets to attend Vail Dance Festival performances, and corporate sponsorships with local, regional and national companies (brands) As non -limiting examples, EverBank, Korbel, GoPro, US Bank, Crazy Mountain Brewery. 13. Organization's mission statement: To enhance and sustain the spirit and quality of life in the Vail Valley by providing leadership in athletic, cultural and educational endeavors. Vail Valley Foundation; Inspiring Lives, Enriching Community. *In-kind contributions to be determined by the Town of Vail and may not be applicable. 2018 VAIL DANCE FESTIVAL — This is a TOV Tier 1 Event July 28 — August 11, 2018 The 2018 Vail Dance Festival will mark the 30th anniversary of dance in Vail. The Vail Dance Festival is arguably one of the most successful and talked about arts festivals in the United States and considered one of the best of its kind around the world. It has consistently been featured in The New York Times Arts & Entertainment section, American Express's Departures Magazine and many other vertical print and digital media. Ticket sales records indicate that Festival -goers are true destination guests who are making a specific trip to Vail to attend this world-renowned event. October 17, 2017 - Page 161 of I'AVALLEY FOUNDATION Damian Woetzel, as the Festival's Artistic Director, continues each year to outdo the prior year in terms of the caliber of performers, the breadth of the artistic styles represented and a Festival that truly entertains and provides a unique experience for all attendees. We consistently receive tangible and positive feedback from guests (ticket buyers), performers, donors, sponsors, press and industry experts as not just a player but a leader at the highest levels in the international community of performing arts. The Festival supports the development of new choreography by commissioning new works annually to be premiered in Vail, works that continue to live on in the repertories for major dance companies. Throughout his tenure as Artistic Director, Damian Woetzel has commissioned more than 50 new works and premieres that bear the Festival's name in perpetuity. It's no wonder the Festival has solidified Vail as a distinguished location and relevant contributor to the dance world, at the highest level. The New York Times has described our Festival as a place "...where the stars come to shine in new and unexpected ways." In addition, the Festival has become far larger than what transpires within the Gerald R. Ford Amphitheater itself. A series of complimentary outreach programs offered through our fringe festival events; Dancing in the Streets, free film screenings, and Village Vignettes are examples of ancillary events that the Festival provides to add depth and increased appreciation of the art form. In addition a robust master class series provides local aspiring dancer the chance to work with some of the masters of modern day dance. GENERAL TOWN OF VAIL BENEFITS • At the close of the 2016 Festival the PR audience numbers reached 261 million impressions resulting in $2.45 million in Advertising Value Equivalency (AVE). • The event this summer (2017), in an effort to provide access to all demographics, has scheduled FREE street performances to happen in Vail Village away from the traditional stage setting. • Vail plays host to a Festival which no longer is considered just a local or even Colorado centric event but one that competes in caliber and stature on a world stage. • Added dimension to summer in Vail; more to experience, more to do, more reasons to make Vail your summer destination. • Positions Vail as an international center of cultural arts at the highest level of excellence • Independent surveys on destination visitation each year reveal that in 2016 92% of attendees come to Vail specifically to attend the Festival and 82% of attendees stayed in paid lodging averaging 3.8 room nights (estimated average nightly room rate $304). October 17, 2017 - Page 162 of I'AVALLEY FOUNDATION SILVER SPONSOR BENEFITS • Logo inclusion in all marketing and advertising initiatives. • One (1) full page advertisement in the official Vail Dance Program. • Logo inclusion on performance / Festival poster. • Right to use the Vail Dance Festival logo. • Four (4) seats in the premium seats for all performances at GRFA. • Four (4) VIP tickets to attend the Vail Dance Festival Gala. • Four (4) invitations to all scheduled social functions. • Class observation opportunities. 2018 VAIL DANCE FESTIVAL GRANT REQUEST For 2018, The Vail Valley Foundation kindly requests a 30% increase in investment. This requested increase is tied to the significant continued growth of the VIDF project over the last 5+ years itself, while at the same time, costs to run the project have increased 3-5% each year. VVF kindly asks that the Town of Vail consider these annual cost increases, which include lodging, talent fees, transportation costs, meals and entertainment, in their consideration of our $65,000 cash contribution request. For the 2016 season, to celebrate the 10th anniversary of former New York City Ballet star Damian Woetzel as the Artistic Director of our Festival, VIDF is launching the Community Arts Access (CAA) initiative. CAA will work with local organizations to provide free tickets to community members who otherwise would not have the opportunity to experience live performing arts. CAA will partner with cross -sector community organizations including non-profit, educational, governmental, and other agencies to distribute free tickets to each of the 12 world-class performances throughout the course of the Festival. This opportunity is being introduced to the 2016 season to further the Festival's commitment to making the arts accessible and available to anyone, and expose the art of dance to new audiences. CAA's mission is to provide complimentary access to individuals, eliminating socioeconomic barriers to access. This program builds on an existing VIDF outreach program, which offers free performance tickets to local children ages 12 and under and discounted student tickets. The request of an additional $15,000 in support for 2017 will allow us to expand the program in 2017 and position it for funding through private grant makers for the years 2018 and beyond. BUDGET IMPACT TO 2018 VAIL DANCE FESTIVAL October 17, 2017 - Page 163 of N VAIL I'AVALLEY FOUNDATION Should the Town of Vail approve our request for $65,000, it shall account for 3% of our operating expense budget. The Vail Dance Festival continues to grow each year and we are sincerely thankful for the annual Town of Vail support. GERALD R. FORD AMPHITHEATER — This is a TOV Tier One Event/Venue Summer Season 2018 Summer 2018 will mark the amphitheater's 31St season. The lobby space now serves a meeting space for Ford Park. Camp Vail and other user groups utilizes the lobby as a resting place in the park, it is great for sunny days and rainy days. We are now hosting numerous events in the lobby such as wedding ceremonies, art classes and chef's in the gardens. Locals and guests of all ages flock to the theater for a diverse mix of entertainment. From the Hot Summer Nights series to Bravo! Vail Valley Music Festival's symphonies and hot performers like The Samples, The New York Philharmonic, and Donovan Frankenreiter, each summer, the Gerald R Ford Amphitheater serves as the cultural and social centerpiece of the Vail Valley. We are having 2 paid rock concerts this summer in August. In hopes we can continue to bring in high level musical acts, in 2018. The Vail Valley Foundation always strives for top -tier performances. The 2017 summer season shall be no exception with Bravo! Vail Valley Music Festival orchestras, Hot Summer Nights and the Vail Dance Festival as anchors for the 2018 amphitheater schedule. GENERAL TOWN OF VAIL BENEFITS • Amphitheater productions showcase Vail as a premier summer resort • Provides the major venue for performing artists and special events in Vail • Programming policy ensures performance variety for Vail audiences • Convention use for summer conferences, weddings, graduations and more • Unique venue and programming sets Vail apart from other mountain resorts • Vail's unique and breathtaking outdoor venue receives national recognition and praise • Town of Vail bars, restaurants, clothing, jewelry, etc. all benefit from traffic pre and post each performance keeping people in Town, engaged and having a wonderful time in Vail SUPPORTER BENEFITS • Identification as major contributor in the building of the Gerald R. Ford Amphitheater. • Four (4) reserved seats at all Gerald R. Ford Amphitheater productions. • One (1) full page advertisement in the Vail Valley Summer Events Magazine. • One (1) TOV branded (with Logo) flag pole banner placed at venue entrance . 2018 GERALD R. FORD AMPHITHEATER GRANT REQUEST The Vail Valley Foundation kindly requests the Town of Vail consider a $28,325 cash contribution to help support a portion of the Hot Summer Nights series and services provided to the community at the facility. We also ask for a $2,800 in-kind contribution for police presence during Hot Summer Nights events. BUDGET IMPACT TO 2018 GERALD R. FORD AMPHITHEATER October 17, 2017 - Page 164 of I'AVALLEY FOUNDATION Should the Town of Vail approve our request for $28,325 it shall account for 3% of our operating expense budget. 2018 GOPRO MOUNTAIN GAMES — This is a TOV Tier 1 Event The largest, most successful mountain based multi -sports, music and lifestyle celebration arguably in the world. Mountain Games has continued to grow each year and is looked upon as the top national event within the Outdoor Industry. The 2017 event saw a significant growth in athlete attendance with more than 4,000 participants and overall spectator attendance is estimated at over 70,000 over the 4 days. Per the new Town of Vail (Town Council) grant application request guidelines, we are including in this grant request just the in-kind support we are requesting from the Town of Vail. Our normal CSE request for funds process will continue as per normal for any cash contribution request. The Vail Valley Foundation respectfully asks the Town of Vail to consider an in-kind contribution of $55,000 for the 2018 Event to be used for: • Extra duty police coverage and longer hours specifically tied to three (3) nights of music at the GRFA during 2018 Mountain Games (11 p.m. curfew at GRFA vs 10pm at Checkpoint Charlie) and continued expansion into Lionshead Village. A total of 4 officers are requested for day time operations throughout all venues each day with an additional 2 officers on Saturday during the busiest day of the event. In addition, 4 night time officers at GRFA for the evening concerts until 11pm. This request is specifically tied to suggestions made by Commander Craig Bettis during the 2017 event debrief meeting with ERC. Tied to this request are the same 4 additional CO's in place during the Time Trial bike race on Sunday. • Fire support • Electrical support to turn on garden and lamppost power for vendors in Vail and Lionshead • Public works event assistance to include but not limited to: o trash clean up o water meter usage o sand bag distribution to and from event • Jersey barriers for World Cup climbing wall ballast • Transportation — added bus stops along the Frontage Road to shuttle event guests from their cars to and from the event • Event bus/shuttle support and event fees The VVF is asking for an increase in in-kind support in 2018 over what the TOV provided in 2017 since the Mountain Games project continues to materially grow in size, scope and resource needs each year. With the expanding footprint of the Event, we ask that the TOV review the final in-kind donation from 2017 and recommend an appropriate amount to cover 2017, if different from the $55,000 we are suggesting. The VVF agrees to remain true to our commitment to TOV, which was, when VVF purchased the event, to not increase the cash contribution requested of TOV (CSE). VVF has been true to this October 17, 2017 - Page 165 of N VAIL IYAVALLEY FOUNDATION promise and in fact has, each year since acquiring the Mountain Games project, decreased the VVF cash request. PLEASE NOTE: The Town of Vail is considered a key stakeholder in the Mountain Games event and, tied to the cash request Vail valley Foundation makes to the CSE, the Town of Vail receives detailed marketing, attendance and overall economic ROI information across all aspects of the event along with specific branding and hospitality rights and benefits to be received by the Town of Vail in exchange for its support. APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Valley Athlete Commission 2. Contact person: Mike Imhof 3. Mailing address: PO Box 6550 Avon, CO 81620-9801 4. Telephone: (970) 777-2015 5. Email: mimhof@vvf.org 6. Members and Titles of your governing board: Mike Imhof -Vail Valley Foundation Patty McKenny -Town of Vail Mike Kloser - Vail Community member 7. Amount of contribution requested: $10,000 8. Organization fiscal year-end: Calendar Year January 1 -December 31 9. Are your books audited? YES 10. How will the contribution be used? The Athlete Commission provides financial support to the young individual athletes of our valley so that they might go out into the international world of competition and chase their dreams. Each year we fund both fledgling international athletes as well as those who have reached the highest ranks. The recipients come from every sport and every part of our valley. The number of applicants has been steadily growing every year. However, the amount of available funds has not increased at the same rate. It is our intent to increase the amount of funding from each partner to meet the needs of deserving athletes. October 17, 2017 - Page 166 of N VAIL I'AVALLEY FOUNDATION 11. How does your request support item 1C of the contribution policy? Funding from the Athlete Commission benefits the entire community of Vail by providing an opportunity for local athletes to represent this community in an international arena thereby gaining exposure and awareness of our premier mountain resort. The commission hopes to honor those athletes that in turn honor their community. Whenever possible, representation of a community logo is expected and greatly appreciated. As winner of the women's World Cup Alpine overall Lindsey Vonn generated tremendous international awareness of Vail. Along with Toby Dawson and Sarah Schleper, Lindsey Vonn received financial support for many years from the Athlete Commission. The future health of our community will be enhanced by providing opportunities for advancement of deserving athletes wishing to pursue their athletic dreams. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Historically, the commission has consists of two funding partners: Town of Vail and the Vail Valley Foundation. 13. Organization's mission statement: Local Pepi Gramshammer originally conceived the idea for the Athlete Commission as a method for the community to provide financial support for the Valley's deserving athletes. The program supports those athletes participating in international competitions. October 17, 2017 - Page 167 of VAI L NI VALLEY FOUNDATION 2015-2016 Vail Valley Foundation Financial Overview Vail Valley Foundation Consolidated Statements of Financial Position September 30, 2016 and 2015 Assets Cash and cash equivalents Accounts receivable, net Promises to give net Prepaid expenses and other assets Operating investments Property and egaipment net Goodwill and intangible assets, net Endowment investments Total assets Liabilities and Net Asset Accounts payable Accrued expenses and other liabilities Deferred revenue Defeired membership benefits GRFA loan pa}able Lines of credit Bonds payable, net of debt issuance costs Interest rate swap Total liabilities Net Assets Unrestricted Undesignated Invited in property and equipment net ofrelated dent Tempaiaray re icted Permanently restricted Total net asset Total liabilities and net assets 2016 $ 2,865,420 151,041 4,399,719 155,621 6,697,367 23,574,788 510,398 3.647167 2015 (restated) $ 3.062,338 467,165 3.175,311 128,010 6.402,295 24,447,603 518,398 3.363.539 $ 42,001,521 S 41.56-4,659 $ 91,936 1,389,163 271,673 216,862 1,018,744 4.961,510 1.636.888 9.586.7 76 969.188 9.414.925 10.394,113 18,737535 3,283,297 32,414,745 $ 401,123 1.685,587 1.102,272 496,959 1,122,198 5,075,785 1.412,5I8 11296,442 763,109 9.970,372 10.733,481 16.251,439 3.283,297 30.268,217 $ 42,041,521 S 41.564,659 October 17, 2017 - Page 168 of VAI L NI VALLEY FOUNDATION VVF Budget: VAIL VALLEY FOUNDATION For Period October 1, 2016 Thru September 30, 2017 REVENUE Fundraising Arts Athletics Education G&A TOTAL REVENUE EXPENSE Fundraising Arts Athletics Education G&A TOTAL EXPENSE CAPITAL EXPENDITURES BOND PRINCIPAL PAYMENT NET CONTRIBUTION Budget $4,649,000 $7,211,916 $5,557,525 $3,700,450 $584,500 Current Forecast $4,635,290 $7,553,734 $3,59,377 $3,86,202 $567,422 $21,709,391 $ 20,102,025 ($1,668,778) ($7,104,204) ($5,507,153) ($3,651,330) ($3,267,968) ($1,718,57) ($7,667,216) ($3,567,839) ($3,641,274) ($2,762,888) ($21,199,432) 019,357,792) ($159,500) ($150,000) ($285,483) {$150,000} $ 200,459 $308,750 October 17, 2017 - Page 169 of FLYVA L' May 23, 2017 Kelli McDonald, Economic Development Manager Office of Economic Development, Town of Vail 75 South Frontage Rd. Vail, CO 81657 Dear Kelli: On behalf of the EGE Air Alliance Board of Directors, I want to thank you and the Town of Vail. The Town of Vail has been great supporter of the Alliance in many ways, and we truly appreciate our ongoing partnership. In 2017, the EGE Air Alliance continued to support the United summer Houston flight, and also added new winter service from Washington, DC and Phoenix. The Alliance continues to research and gauge opportunities related to potential long-term funding for its efforts. Vail's 2017 contribution of $75,000 as well as marketing support through the Vail Local Marketing District helped the Alliance with our critical strategic goals. Heading into 2018, the Alliance hopes to raise in excess of $550,000 from its growing coalition of private and public sector supporters. As part of this effort, the EGE Air Alliance respectfully requests $75,000 from Vail for flight service programs in 2018. As in prior years, the Alliance's funds will be used to attract new flight service, to provide continued support for developing markets, and to establish long-term funding. EGE Economic Impacts: City Frequency Total Seats Est Load fetter 96 Estimated Passengers Total Operations Total Cost Cost/Pax EGE Economic Impact' Houston summer 2x/week 2,242 65% 1,458 Toronto lx/week peak 960 65% 624 season 19 8 5175,009 $35,000 $120 $56 $1,667,762 $985,396 Wash DC 1 Sat 1,770 71% 1,246 15 $452,000 $435 51,967,634 Phoenix 3x/week 3,920 70% 2,773 56 SO 54,379,011 Oakland 2x/week 4,680 60% 2,808 30 5200,000 $72 $4,434,282 Charlotte 2x/week 3,840 65% 2,496 30 5300,000 5120 53,941,584 Seattle 2x/week 3,690 65% 2,340 30 5380,009 5162 53,695,235 Dallas fall daily 5,376 60% 3,226 42 $115,000 536 53,690,125 Chicago summer 2x/week 2,242 65% 1,458 19 5400,009 5275 51,667,763 Miami incremental 2x/week 4,224 65% 2,746 24 5200,000 $73 $4,336,374 *Based on economic impact study data from winter 14-15 and summer 2015 at Eagle County Regional Airport *Flights in blue currently utilize a minimum revenue guarantee (MRG) through the EGE Air Alliance; flights in black are potential new flight opportunities for the Alliance. October 17, 2017 - Page 170 of FLYVA L' Funding will support the Washington, Phoenix, Toronto, Dallas, and Houston markets, which are estimated to bring in 9,327 new passengers through the Eagle County Regional Airport. Based on the RRC Associates intercept study, EGE winter users spend an average of $2,134 per guest and summer guests spend an average of $1,257, resulting in an estimated economic impact to Eagle County's economy as a direct result of the MRG markets $12,689,928. Our public partner funding requests for 2017 are: • Eagle County: $150,000 • Town of Vail $75,000 • Beaver Creek Resort Company: $75,000 • Town of Gypsum: $75,000 • Town of Avon: $20,000 • Town of Eagle: $5,000 We expect similar funding levels in 2018 from these public partners. Long -Term Funding: Alliance partners have expressed the need for a long-term funding source for new flight opportunities to and from the Eagle County Regional Airport. Our competitors in other resort markets are already a step ahead of us in implementing various long-term funding streams. The EGE Air Alliance has made this strategic objective a priority, hosting numerous public meetings, stakeholder presentations, and phone surveys. While our public education campaign did have an impact on awareness and support of public funding for minimum revenue guarantees, support is not at a level to justify a ballot initiative at this time. We continue to pursue public education efforts on the economic impacts of the Eagle County Regional Airport and to pursue the possibility of creating a special district or other dedicated funding source by working closely with Eagle County and the EGE Board of Directors. The Alliance thanks Town of Vail for its vital participation, and we hope that we can again count on you for continued support of our efforts in 2018. We welcome your comments and questions, as well as the opportunity to meet with the Town Council to review EGE Air Alliance's efforts and results to date in greater detail. Additional details can be found at EGEAirAlliance.com. Thank you for your consideration and your continued support. Mike Brumbaugh, Board President EGE Air Alliance October 17, 2017 - Page 171 of FLYVA L' Budget: EAI LE AR ALLIA NCE STATEIENTOf RFIBOLES. EXPENDITURES Al[] CHANGES IN FET AMER l .MH BA KIM ET, ACTUAL AND PDFIECM T PDR 1}E PE721[K4S OENCATEE Prlrihd: I ' OIDNI3 123 al? SFr SIS] 412±.2017 Cal Yr MEI Actual Cal Yr 2017 4anenoe Reid Furor Eui et (UM 110r} Cd Yr 2017 Fueost 4No Ended %WV ArtlW 4 M Ended 0{16217 Earl i t %%Mance Fawn' 41.1rdro rj Cal Yr 2018 Prelim Bpi 1wrr.nc R-1rtalx3ecdrmaid Rasky 1E1 153 _"{_L E.:EC- 1a1,21343 115,3[4 11EN74= r4 -z. 1sr{9513 Rib csemFire I rg EOcaa -7C.a0C :43j -C OJ -0E.C433 0 408000 R mrch Ca -ht ton ] 0 ] ] 0 0 2314 Al Br k= -CaarbJ3us 0 0 Mrxre'l hrc}-e _ 530 5413 331 16? 154 5 l "MalRetienu 591,781 683.460 {,25: 8.700 4318,151 MBAR VE173 562,480 Adrd M ctrdl cn AIM IEtoerrx- W. 32500 325m 0 32ra313 0 0 0 32, EU Aurin fieri es.- h ►tEhr•M1 do 11. 12,000 0 12 0 4,1330 4,I330 0 27,1303 Anx4a11rg C 6,13C1D 0 6,000 0 0 0 E,000 Maims. E^ -^-e 1. 20,13C1D 0 20,0043 0 E,E130 5,000 23,003 Legal .ees. 1.406 5,13L • ,50aj 13,a43 10,Fe5 2, (8,076) 5,000 .idrrfsrmor 0 0 0 0 0 a 0 Toial AdrrlrYrbaflon lealmilnig Fic4eerah 444311 76, Re NII,6asj t4,010 14,x,13 11r4100 j#,07$ 14600 and Filblt itmevr-s Earrialcri 5450 X000 0 213,EDI3 0 4,I330 4,004 241303 0 0 0 0 0 0 0 15,000 EOE Camila-1:f 0 0 0 0 0 0 a 0 Sam!Mem e t Raw,' %Mier trtecept Ei m. 0 ADM 0 24,E111 0 0 a 0 Tow Rican -oh I}2622 4+4601 • 44.1310 a 4.81X4,INN 116,1X10 77,6136 33, Dm 0 EflMI 0 0 0 1003 WI GLerarre Tcrcrrb U1C eItra4ff 150237 239,119 Q6,1301) 2E5, 0[10 0 43 0 2.65,004 Ncirl Guawire Ealas 115,003 113,003 7 0 0 REj1 Guawree Chad* 0 0 ] 0 0 NO SePhc!x WEND 0 1M,000 0 0 0 1X1300 Ngirl CLeralreA.I. GG 45Z306 0 x,306 0 0 4M,305 4 ii r+ara+Y otter 0 0 ] Tafel RIQht Ekn ranteas 177.142 981.486 1415110 672 D D G 872;886 CartInge ] C T Egenrthrue Zni.122 1,080.926 8[.912. 1.I N. 09 14,678 1E,640 924 987,136E Reverteic Cher (111d6r1 Expend-rrec. 381.1.62 27,471j 86,884 ¢4415401 801,564 6}3,948 IN. (444,36% Bel rrrgHet Ass 4E7 40 739,507 C. 712,37 73E,3[7 712,3[7 C• x.941 DE*I3 NET ASSET# 738_07 212.( ES. air` 21`7,311 1,241012 1.240418 d4B (14K465} ITATEIENTOf ASSETS, 1.11JTIE* APO FET .64SETS SHRUM ARl 26, 2017 AS4ETS Caerrord Amok Cash - Ctrdvry Cash - Arm Mal e1 Tafel Cash In Bryk Aoo urke F ce0.51) s peps. In Tram i41I4L,59MEM 2.011 2,SOB 391,199 MAP 1142R11 214.E 110,177 916,8E1 1,211.1382 0 • Tama. 1.211,482 Ilb hhhh rEsa pnYida n eon rF�dd nitimlioly d dYricais vdFrFt rolids1 h uhh lab twoYd rE.a b n hrhid uAEI S. FET AM ET44 2416 kh2LIZ Acca.rrtr Fa57411e 0 0 Tbfal u1L1tMc • Net Acccyc Reacei - ={1•1 _tiJa,a -'94,'91 916,9E1 Urrsm-mri ];,39 324,201 MEM Net Aocab: 7515607 1.241,1382 TIANLlab1Rlmc L Hat 7Si,6137 1.241,002 October 17, 2017 - Page 172 of F LY VA 1. Name of organization: EGE Air Alliance 2. Contact person: Chris Romer 3. Mailing address: c/o Marchetti & Weaver 28 Second Street 1 Suite 213 1 Edwards, CO 81632 4. Telephone: 970.477.4016 5. E-mail address: cromer@visitvailvalley.com 6. Members and Titles of your governing board: Mike Brumbaugh, owner, Venture Sports Mike Brown, regional president, Alpine Bank Jen Brown, managing director, Beaver Creek Resort Company Gabe Shalley, airline marketing manager, Vail Resorts Peter Dann, executive vice president, East West Destination Hospitality Amy Phillips, town councilor, Town of Avon John Shipp, owner, Roadhouse Hospitality Group Jean Alexander, senior sales manager, Sebastian Vail Greg Moffet, town councilor, Town of Vail Jeff Shroll, town manager, Town of Gypsum Kathy Chandler -Henry, commissioner, Eagle County 7. Amount of contribution requested: $75,000 cash / $75,000 marketing support 8. Organization fiscal year-end: December 31 9. Are your books audited? No 10. !ory of funding is your organization applying for? (see definitions on page 1): Services 11. How will the contribution be used? Minimum revenue guarantee program for air service 12. How does your request support item 1C of the contribution policy? 13. Who currently funds your organization (other governments, private donations, user fees, etc.)? Avon, Beaver Creek, Gypsum, Eagle, Vail Resorts, and approximately 65 other businesses 14. Organization's mission statement: To build and maintain a robust flight program at the Eagle County Regional Airport October 17, 2017 - Page 173 of BURTON U•S•OPEN SNOWBOARDING CHAMPIONSHIPS March 5 — March 10, 2018 Application for Town of Vail 2018 Funding Applied 6/30/17 by: BURTON highline 1 October 17, 2017 - Page 174 of APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: 2018 Burton US Open Snowboarding Championships 2. Contact person: Marc Murphy (Burton) and James Deighan (Highline) 3. Mailing address: Burton Corporation, 80 Industrial Parkway, Burlington, VT 05401 Highline, 12 Vail Rd, Suite 500, Vail, CO 81657 4. Telephone: Burton Corporation, 802.651.0493 Highline, 970.331.5312 5. E-mail address: marcmburton.com ideighan@gohighline.com 6. Members and Titles of your governing board: Marc Murphy, Director — Partnerships, Burton Snowboards Ian Warda, Senior Director — Partnerships and Events, Burton Snowboards Whitney Heingartner, Manager — Partnerships, Burton Snowboards James Deighan, Partner, Highline Sports & Entertainment, Inc. Peggy Wolfe, Director of Event, Highline Sports & Entertainment, Inc. 7. Amount of contribution requested: $490,000 + Value in kind as outlined below (and as per the full 2018 USO Operations/Storage Overview attached as Exhibit A and Exhibit B): Soccer Lot: February 22 — March 16, 2018 - full use of entire lot RV Lot: February 22 — March 16, 2018 - Full use of entire lot for oversized vehicle staging and storage with light operational use. Lot to be managed full time with dedicated Boneyard manager to interface with all vendors, TOV officials and employees, and guests. 8. Organization fiscal year-end: Burton - January 31 Highline — December 31 9. Are your books audited? Burton books are reviewed by Price Waterhouse Coopers Highline books are reviewed by Keil & Associates, CPA 10. What category of funding is your organization applying for? (see definitions on 2 October 17, 2017 - Page 175 of page 1): Signature Event 11. How will the contribution be used? The TOV contributions will be used to provide guests of the event and the Town of Vail a high impact / safe winter sport experience to ensure repeat, long-term visits: • Grow youth outreach programs considering previous years successful activations (i.e. reporter program) • Increase communication and marketing efforts pre -event with local businesses • Grow marketing for out of state and foreign visitors • Continue growth of junior jam programming • Grow Broomball participation and community attendance • Maximize entertainment efforts at Solaris • Continue to develop logistical solutions for guests at concert venue • Identify and implement reasonable solutions for families visiting Golden Peak competition venue • Attract celebrity clientele • Data collection • Grow sponsorship & B2B opportunities for Burton and TOV • Expand environmental and sustainability efforts • Showcase Vail as a premier destination across all media outlets available to Burton 11. How does your request support item 10 of the contribution policy? The USO provides a premier event each winter which has proved to deliver a considerable increase in economic impact to local businesses and the Town of Vail which has been shown each year in our final recap. In addition to economic impact, the USO delivers a memorable experience for a key demographic which will ensure their return, year after year. From tax revenue to increases in ADR, since the USO has arrived in Vail in 2013, this Partnership has delivered measureable and positive impacts on the community, experience and economy. The 2018 USO will continue to deliver: • Global awareness • Entertainment and lifestyle attractions for millennials & families • Repeat visitors from past events, longer term stays • Encouraged participation of local community, businesses and youth • Safe environment for all guests 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Burton is a privately held company. Highline is a privately held company. The US Open Snowboarding Championships is funded by Burton Snowboards and corporate Partners 13. Organization's mission statement: Set the standard for best in class international winter events through superior on -hill venues and high levels of competition, as well as outstanding off -hill entertainment and unique activations while showcasing the partnership between three premium brands in Burton, Town of Vail, and Vail Mountain. 3 October 17, 2017 - Page 176 of APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet *Highline Sports & Entertainment, Inc. — Available upon request ** Burton Corporation, as a privately held company, It is the company policy not to disclose financial information. 4 October 17, 2017 - Page 177 of APPLICATION FOR TOWN OF VAIL FUNDING Profit & Loss Statement — Current Fiscal Year Budget 2018 US Open Budget Marketing $4,869,000 Marketing Campaign / Media Buy $69,000 Global broadcast production / distribution $892,000 Staffing $756,000 Course / Venue build $433,000 Event infrastructure $580,000 In -town activations $450,000 Security / Police / Medical $119,000 Branding $221,000 Food & Beverage $158,000 Lodging $770,000 Travel $47,000 Shipping / Storage $32,000 Prize Money $342,000 5 October 17, 2017 - Page 178 of ATTACHMENT A 2018 USO OPERATIONS / STORAGE OVERVIEW In order to produce a world-class event with the scope and scale of the US Open Snowboarding Championships, we require adequate operations compound space and storage facilities throughout the duration of the event, including load -in, build, event days, tear -down, and load -out. The plan below outlines these requirements which accurately represents the operations footprint of the event, and accounts for the possible impact on TOV stakeholders and guests by implementing processes and safety measures that contribute towards maintaining the high level guest experience standard that has been set in Vail. 2018 Plan Outline: Soccer Lot: February 22 — March 16, 2018 - full use of entire lot * Lot to be staffed full time with dedicated Boneyard manager to interface with all vendors, TOV officials and employees, and guests. Lot to be clearly labeled with signage at entrance notifying parking permit holders of the lot closure for the specified dates. Primary GP Operations Compound: Working area for Inventory, sort, load/prep load of all operational infrastructure from all vendors. • Long term storage • (6) 20'x8' storage containers • Heavy equipment: o (1) 8k variable reach forklift o (1) 6k rough terrain straightmast forklift o (3) skid steers with fork attachments Work Vehicles • (3) 26' box trucks, (10) pickups/vans (2) UTVs • ALL empty scaff/truss containers • (1) 20' mobile office with generator • (2) portable toilets • Vendor/Burton work vehicle parking RV Lot: February 22 — March 16, 2018 - Full use of entire lot for oversized vehicle staging and storage with light operational use. Lot to be managed full time with dedicated Boneyard manager to interface with all vendors, TOV officials and employees, and guests. Mtn. Plaza: February 22 — March 16, 2018 - 7 bays total, 2018 configuration TBD per Jeff Babb — see below for ideal configuration) Long Term Storage Facility — climate controlled, staffed, and secure GP Sponsor Village & Solaris Boneyard/Storage o Lower SV delivery and overflow storage in the lockable bays (9 & 10) § Shipping storage from USO Sponsors: o Sort, inventory and load zone in bays 11-13 § Work zone, where we have space to inventory and load everything stored in the lockable cages/bays 2 & 3 without blocking traffic. o Solaris boneyard (and/or sponsor storage zone in bays 2 & 3 o Solaris heavy equipment storage ■ (1) 8K variable reach forklift ■ (1) 6k rough terrain straight mast Race City/TV Compound: February 23 — March 16, 2018 Burton/Vail/TV/Webcast/MSI Operations Compound • Branding/MSI OPS: (1) 20x8 storage container o Snow fence: x 15,000' o SPM Poles: x 900 o Banners: x 200 6 October 17, 2017 - Page 179 of o Banner Frames: x 200 TV Compound: March 3 — 13, 2018 o "A" Unit TV Truck (53' semi) o "B" Unit TV Truck (53' semi) o "C" Unit TV Truck (53' semi) o Satellite uplink truck (35' truck) Bottom of Slopestyle Temporary Storage Friday, 2/23/18 — 3/4/18 Scaff/truss staging for all on hill structures (2) light towers Vehicles until 3/5 Manor Vail Cages 2 x 12'x18' Long Term Storage • 2/23/18 — 3/16/18 Sponsor Village product (sampling and promotional pieces for the partners) 7 October 17, 2017 - Page 180 of ATTACHMENT B 2018 REQUESTED TOWN SERVICES BUS RE-ROUTES: MSI will communicate reroute needs based on real time logistics onsite. However, below details possible reroute windows Golden Peak (2018) 2/23-2/28 from 4-7:45am and 5-10pm: Rails, structures, power, screen deliveries 3/3 from 5pm through 7:45am: TV truck load in Solaris (2018) Re-route at VAIL ROAD to EAST MEADOW DR/SOLARIS stop for events, concerts and concert set up: Monday,March 5, 2018 Tuesday, March 6, 2018 Wednesday, March 7, 2018 Thursday, March 8, 2018 Friday, March 9, 2018 Saturday, March 10, 2018 Sunday, March 11, 2018 6:OOam-8:OOpm 8:00am-5:00pm 5:30pm-11:OOpm 5:30pm-11:OOpm 4:OOpm-11:30pm 4:OOpm-12:OOam 8:OOam-10:OOpm BARRICADES (2018) Delivery: WEDNESDAY, March 7, 2018 Location: Solaris — East Meadow Drive Time: 10am Needs: 180 panels, Need an additional 2,000' if available Pick Up: SUNDAY, March 11, 2018 ELECTRIC (2018) It is requested to use the following Town of Vail electric during the US Open: CHECK POINT CHARLIE/GORE CREEK DRIVE Dates: FRIDAY -SATURDAY, March 9-10, 2018 Needs: POWER PANEL adjacent to Check Point Charlie Concert Sound/Audio Lights POWER FROM light poles Lights for tents along Gore Creek Drive (to Fountain) INTERNATIONAL BRIDGE Dates: FRIDAY -SATURDAY, March 9-10, 2018 Needs: POWER PANEL south of International Bridge Beer draft trailers Lights for tents along Willow Bridge Road POWER OUTLETS near Pedestrian Bridge Lights for tents along Willow Bridge Road POWER FROM light poles Lights for tents along Willow Bridge Road K-RAIL/Concrete: 2018 final needs TBD based on 2018 structures. Golden Peak: 6, 2'x3' (2k lbs) blocks o Delivery: February 23, to Race City ramp, before 7:30am or after 5:00pm Solaris: 12, k -rail o Delivery:March 4, for build start on March 5 o Pick Up: March 13 VARIABLE MESSAGE BOARDS -SIGNAGE: None requested in 2018 8 October 17, 2017 - Page 181 of 2018 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. LLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Narne of organization: Betty Ford Alpine Gardens 2, Contact person: Nicola Ripley 3. Mailing address: 183 Gore Creek Drive, Ste. 7, Vail, CO 81657 4. Telephone: 970-476-0103 5. E-mail address: Nicola@bettyfordalpinegardens.org 6. Members and Titles of your governing board: Susan Frampton - President Margaret Rogers- Vice President Bob Fritch -Treasurer Sheika Gramshammer Gwen Scalpello - Secretary Dick Liebhaber Susan Ford Bales Jen Mason Kathy Borgen Liz Paxson Doe Browning Carey Firestone Romer Holly Elliott Jeanne Fritch 7. Amount of contribution requested: 571,791 for operations & 519,000 for capital; in-kind contribution of one blue parking pass for the Gardens' Executive Director; two designated parking spots in Ford Park. 8. Organization fiscal year-end: September 30, 2017 9. Are your books audited? Yes, every third year. FY 2017 will be audited 10. What category of funding is your organization applying for? Services 11. How will the contribution be used? The contribution is used for the annual operation of the Gardens. The capital request will be used to fix and repair ADA Access through the Gardens and irrigation problems critical to the overall health of the Gardens. 1 October 17, 2017 - Page 182 of Masonry upgrades to ADA Mone pathway Most of the ADA compliant pathways through the Gardens are now over 20 years old. These pathways were put in throughout the Gardens to improve access and accommodate physically challenged guests. These stone pathways are in need of repair; many of the stones are cracked, broken and, through heat and frost, have heaved and become misaligned over time. Several of the paths now contain tripping hazards. The Gardens has received an estimate of $6,000 to replace broken stones and re -align flagstone. The repairs will eliminate impediments and allow all guests to access Vail's renowned botanical garden. Upgrades to ageing irrigation system Betty Ford Alpine Gardens was originally built in 1987 with one small display plot. The Gardens has expanded now to seven distinct gardens spread over 4.5 acres in Vail's Ford Park. Over the last thirty years major upgrades in irrigation technology have happened. Betty Ford Alpine Gardens has not fully incorporated this irrigation technology into the Gardens resulting in water distribution problems. Some gardens are getting over watered while others are not getting enough. The ageing irrigation system has resulted in inefficient water use while the demand for water in the Gardens has grown. Several upgrades to the irrigation system are needed. Improvements include new docks for more detailed control of watering and mobile technology to monitor water usage. With mobile technology we can adjust the watering needs remotely. Other upgrades include replacing inefficient nozzles, rotors, and fixing improperly placed irrigation lines. The estimated cost for three irrigation clocks with rain sensors with mobile technology, and improved irrigation nozzles and lines is $13,000. Ultimately irrigation improvements will reduce water usage. These upgrades have been discussed and highly recommended by the Town of Vail public works staff. 11. How does your request support item 1C of the contribution policy? Trip Advisor ranks Betty Ford Alpine Gardens #2 of 74 things to do in Vail. The Alpine Gardens experience is accessible to all regardless of one's ability to pay and now, with the opening of the Education Center, the Gardens is open year-round. Over 100,000 visitors come to the Gardens each year. Multi -generational families are able to deepen their connection to our mountain environment in a safe and controlled setting. Over 3,000 species of plants are beautifully displayed in five themed outdoor gardens and the Alpine House. This award winning collection of plants is designed to teach people about our mountain environment in hopes that they will better understand and preserve our natural heritage. In addition to the important living collection and Education Center, we have an active focus on the conservation and science of the plant world and share our knowledge with botanists worldwide. We are a Seeds of Success partner with the Bureau of Land Management, have grown and reintroduced endangered plants to the wild and conduct rare plant monitoring annually. We partner with scientists to study how climate change is effecting the alpine environment. In addition, Nicola Ripley, the Executive Director has co-authored The North American Strategy for Alpine Plant Conservation along with the chief botanist of the Forest Service. 2 October 17, 2017 - Page 183 of The new Education Center has enabled us to expand the quality, quantity and type of cultural and educational opportunities -- elevating the Gardens to a whole new level. Beginning in 2016, the Alpine Gardens hosted thought provoking educational exhibits, artists' workshops, and musical performances of the highest caliber. A series of intimate Evening in the Gardens events featuring climatologists, scientists and artists accompanied these premiere programs. The Education Center also allows for daily staff interaction with our guests which ultimately translates into a superior experience. Trip Advisor's raking of the Alpine Gardens is a testament to our success. 12.Who currently funds your organization (other governments, private donations, user fees, etc.)? 32% Gift Shops 40% Individual donors 16% Town of Vail 10% Earned Income 2°Ia Grants 13. Organization's rnission statement: Betty Ford Alpine Gardens' mission is to deepen understanding and promote conservation of alpine plants and fragile mountain environments. October 17, 2017 - Page 184 of 10:12 AM 01/10/17 Accrual Basis Betty Ford Alpine Gardens Statement of Activities September 2016 Sep 16 Budget $ Over Budget % of Budget Oct '15 - Sep 16 YTD Budget $ Over Budget °A of Budget Annual Budget Ordinary Income/Expense Income 301 • Operating Income 354 • Total Operating Cash Income 305 • Annual Memberships 9,615.87 3.000.00 6,615.87 320.53% 68,815.87 70,000 00 -1,184.13 98.31% 70,000.00 305.5 • TOV RETT Funds 0.00 0.00 0.00 0.0% 69,010.00 69,010.00 0.00 100.0% 69,010.00 310. Garden Donation Boxes 1,402.84 2,500.00 -1,097.16 56.11% 13,902.39 16,250.00 -2,347 61 85.55% 16,250.00 312 • Individual Donations- Operating -7,771.25 3,000.00 -10.771 25 -259.04% 127,013.22 97,300.00 29,713.22 130.54% 97,300.00 320 • Operating Grants 667.00 500.00 167.00 133.4% 18,628.00 23,160.00 -4,532.00 80.43% 23,160.00 340 - Private Group Tours 350.00 100.00 250.00 350.0% 1,645.00 1.800.00 -155.00 91.39% 1,800.00 345 • Facility Use 345.1 • Rental income- chairs 0.00 750.00 -750.00 0.0% 750.00 3,050.00 -2,300.00 24.59% 3,050.00 345 • Facility Use - Other 3,955.00 0.00 3,955.00 100.0% 15,301.50 16.500.00 -1,198,50 92.74% 16,500.00 Total 345 • Facility Use 3,955.00 750.00 3,205.00 527.33% 16,051.50 19,550 00 -3,498.50 82.11% 19,550.00 350 • Events & Other Income 350.01 • Plant Sale 0.00 0.00 0.00 0.0% 1,675.49 0.00 1,675.49 100.0°1 0.00 350.06 • Other FR Events/Programs 529.74 0.00 529.74 100.0% 6,156.87 5,300.00 856.87 116.17% 5,300.00 350.11 • Public Tours 290.00 75.00 215.00 386.67% 1,755.10 2,325.00 -569.90 75.49% 2,325.00 350.13 • Chefs in the Garden 385.00 0.00 385.00 100.0% 1,390,00 1,500.00 -110.00 92.67% 1,500.00 350 • Events & Other Income - Other 0.00 0.00 0.00 0 0% 22.05 0.00 22.05 100.0% 0.00 Total 350 • Events & Other Income 1,204.74 75.00 1,129.74 1,606.32% 10.999.51 9,125.00 1,874.51 120.54% 9,125.00 350.09 • Gift Shop & Merch. Sales 350.095 • School House Sales 5,750.03 18,000.00 -12,249.97 31.95% 89,113.68 91,150.00 -2,036.32 97.77% 91,150.00 350.09 • Gift Shop & Merch. Sales - Other 50,095.63 33.800.00 16,295.63 148.21% 602,750.80 593,900.00 8,850.80 101.49% 593,900.09 Total 350.09. Gift Shop & Merch. Sales 55,845.66 51,800.00 4,045.66 107.81% 691,864.48 685,050.00 6,814.48 101.010 685,050.00 352 • Miscellaneous Income 352.1 • Reim bursment Income 1,093.75 0.00 1,093.75 100.0% 1,787.53 500.00 1,287.53 357.51* 500.00 352. Miscellaneous Income - Other 0.00 0.00 0.00 0.0% 3,856.96 700.00 3,156.96 550.99% 700.00 Total 362 • Miscellaneous Income 1,093.75 0.00 1,093.75 100.0% 5.644.49 1,200.00 4,444.49 470.37% 1,200.00 356 • Qtrly Endowment Distribution 0.00 0.00 0.00 0.0% 0.00 20,306.45 -20,306.45 0.0* 20.306.45 Total 354 • Total Operating Cash Income 66,363.61 61.725.00 4,638.61 107.52% 1,023,574.46 1,012,751.45 10,823.01 101.07% 1.012,751.45 357 • In -Kind Materials & Services 8,106.00 8,106.00 Tota! 301 • Operating Income 74,469.61 61,725.00 12,744.61 120.65/0 1,031,68046 1,012.751,45 18,929.01 101.87% 1,012.751.45 Total Income 74,469.61 61,725 00 12,744.61 120.65% 1,031,680.46 1,012,751.45 18,929.01 101 87% 1,012.751.45 Gross Profit 74,469.61 51,725.00 12,744.61 120.65% 1,031,680.46 1,012,751.45 18,929.01 101.87% 1.012,751.45 October 17, 2017 - Page 185 of 253 Page 1 of 2 10:12 AM 01/10/17 Accrual Basis Expense Total 401 • Administration Total 500 • Gardens Total 550 • Education Total 600 • Development (Fundraising) 650 - Gift Shop Costs Total 650.1 • Alpine Treasures Total 650.2 • School House Total 650- Gift Shop Costs Total Expense Net Ordinary income Betty Ford Alpine Gardens Statement of Activities September 2016 Sep 16 Budget $ Over Budget % of Budget Oct '15 - Sep 16 YTD Budget $ Over Budget % of Budget Annual Budget -24,168.62 7,984.00 -32,152.62 -302.71% 37,842.27 61,093.43 -23,251.16 61.9414 61,093.43 81,504.15 9,920.00 71,584.15 821.61% 204,183.93 135,074.27 69,109.66 151.16% 135,074.27 180,211.43 11, 704.00 168,507.43 1,539.74% 334,931.31 152,183.70 182, 747.61 220.08% 152,183.70 -6,800.41 7,814.95 -14,615.36 -87.0296 85.053.08 97,279.37 -12,226.29 87.43% 97,279.37 50,671.33 34.975.00 15,696.33 144.88% 482.924.32 475,815.00 7.109.32 101.49% 475,815.00 13,364.48 13,710 00 -345.52 97.48% 82,655.83 79,810.00 2,845.83 103.57°A 79,810.00 64,035.81 48,685.00 15:350.81 131.53% 565.580.15 555.625.00 9,955.15 101.79% 555,625.00 294,782.36 86,107.95 208,674.41 342.34% 1,227,59074 1,001.255.77 226,334.97 122.61% 1.001.255.77 -220.312.75 -24,382.95 -195,929.80 903.55% -195,910.28 11,495.68 -207,405.96 -1.704.2114 11, 495.68 Endowment Cash Distn Cash Vs Budget 6.062.11 6,062.11 -214,250.64 -24,382 95 -189,867.69 COGS budget for Alpine Treasures was reduced by $6000 in June Other Income/Expense Other Income Total 360 • Capital Income Total 361 • Endowment Income Total 3,683.87 100.0% 22, 332.77 878.69% -173,577.51 22.332.77 11,495.68 -185,073.19 100.0% 20,306.45 -1,509.9414 11.495.68 1,500.00 Total Other Income Other Expense 800 • Capital Expenses 895 • Capital Cash Expenses Total 804 • Education Center Expenses Total 895 - Capital Cash Expenses 898 • Capitalized Expenditures Total 800 - Capital Expenses 901 - Endowment Management Costs Total Other Expense Net Other Income Net Income 5,183.87 2, 317.80 2, 317.80 0.00 2,317.80 446.81 2,764.61 431,015.22 61,658.45 492.673.67 52,040.64 52,040.64 -47.393.43 4,647.21 5,252.42 9,899.63 2.419.26 482.774.04 -217,893.49 -24,382.95 -193,510.54 893.63% 286,863.76 11,495.68 275,368.08 2,495.41% 11,495.68 October 17, 2017 - Page 186 of 253 Page 2 of 2 1022 AM 01/10/17 Accrual Basis Betty Ford Alpine Gardens Balance Sheet As of September 30, 2016 Sep 30. 16 ASSETS Current Assets Checking/Savings 101 • Unrestricted Funds Paypal 0.00 105 Petty Cash 105.5 • Gift Shop Cash 200.00 105 - Petty Cash - Other 0.00 Total 105 • Petty Cash 200.00 106 • Total Checking ( for reconcile). 122.8 • Education Center Funds- Temp Re 35.905.15 107 • Unrestricted Checking 156,734.71 Total 106 • Total Checking ( for reconcile} 192.639.86 Total 101 • Unrestricted Funds 192.839.86 160 • Investment Funds 165 • Restricted Endowment 165.0 • Permanently Rest. Endowment 414,301.00 165.2 - Library Endowment- Perm Rstric 50.412.43 165.5 Board Designated Fund 75.207.60 Total 165 Restricted Endowment 539-921-03 166.1 - Operating Reserve Fund 5,514.54 167.3 • Library Reserve Fund 547.57 Total 160 • Investment Funds 545.983.14 Total Checking/Savings 738,823.00 Accounts Receivable Pledges Receivable Temp. Restricted Pledges 60.000.00 Total Pledges Receivable 60.000.00 1200 • Accounts Receivable ❑ 00 Total Accounts Receivable 50.000.00 Other Current Assets 173 • Gift Shop Inventory 173.2 • School House Inventory 14,139.89 173 - Gift Shop inventory - Other 129,110.54 Total 173 • Glft Shop Inventory 143,250.43 Total Other Current Assets 143,250.43 Total Current Assets 942.073.43 Fixed Assets 175 - Long Term Assets 1,315.00 177 - Mountain Perrennial Garden 254,006.37 178 Meditation Garden 145.061.42 179 • Alpine Rock Garden 1,040,384.38 182 • Schoolhouse, Plaza, Childrens 1,071,842.20 185 • Library 2.440.97 186 • Himilayan Garden 3.048-47 190 interpretation/Displays 89,577.13 191 - Education Center 3,541,100.14 192 Village Gift Shop 16.381.72 194 • Website 9.348.00 195 • OfflcelComputer Equipment 55,895.33 196 • Accumulated Depreciation -1.252,755.00 Total Fixed Assets 4,977.637 13 TOTAL ASSETS 5,919,710.56 October 17, 1 r"' Page 187 of 10:22 AM 01110117' Accrual Basis LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 • Accounts Payable Total Accounts Payable Credit Cards 1st Bank Visa Total Credit Cards Other Current Liabilities Gift Certificates 209.1 • Loan From Board Member 210 • Payroll Liabilities 210.2 • Co Unemployment 210.4 - Federal Liabilities 210.5 • CO Liabilities 210.6 • Simple Liabilities 210.8 • Child Care Liability Total 210 • Payroll Liabilities 2200 • Sales Tax Payable 230A • Accrued Vacation Payable 2308 - Accrued Payroll Total Other Current Liabititics Total Current Liabilities Total Liabilities Equity 290.1 - Unrestricted Net Assets 290.2 - Temporarily Restricted Net Asse 290.3 - Permanently Restricted Net Asse Net Income Total Equity TOTAL LlAB!LITIES & EQUITY Betty Ford Alpine Gardens Balance Sheet As of September 30, 2016 Sep 30, 16 36.842.54 36.842.54 450.14 450.14 1,473.51 100,900.00 1,576.87 3.969.96 1,158.00 3,045.64 0.00 9,751.47 4.342.32 11.268.37 11,204.63 138,040.30 175.332.98 175,332 98 5.013,736.55 100,426.44 343.350.83 286,863.75 5,744.377.58 5,919,710.56 Pa e2of2 October 17, 2017 - Page 188 of APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Children's Garden of Learning 2. Contact person: Maggie Swonger 3. Mailing address: 129 N. Frontage Road Vail, CO 81657 4. Telephone: 970-476-1420 5. E-mail address: mswonger@childrensgarden-vail.com 6. Members and Titles of your governing board: • SIERRA ALDRICH, BOARD PRESIDENT, Vail Ski and Snowboard Academy, former CGL Parent • REBECCA MCDONNELL, BOARD VICE PRESIDENT AND SECRETARY, Director of Product Sales & Services for Vail Resorts, current CGL Parent • JOSH CLOUD, BOARD TREASURER, Director of Finance at Beaver Creek • JOHN BRENDZA, Education Consultant • AMY RICCI, Teacher at Red Sandstone Elementary School, current CGL Parent • KARA ROBINSON, First grade teacher at Vail Mountain School, current CGL Parent • JESSICA SCHMIER, Kindergarten teacher at Vail Mountain School 7. Amount of contribution requested: In -Kind Services continued request and $14,000 for building maintenance. 8. Organization fiscal year-end: May 31st, 2018 9. Are your books audited? Yes, last audit was 2016 10. What category of funding is your organization applying for? (see definitions on page 1): In-kind requests and education and enrichment 11. How will the contribution be used? We are requesting to continue the in-kind services of driveway snow removal by the Town of Vail. In addition we are requesting $14,000 for building maintenance, $12,816 for boiler replacement (which was identified on the town's annual building needs assessment) and $1,184 for sidewalk and roof snow removal. Please note that we are also open to using Town of Vail preferred vendors, and seeking additional bids. 2 October 17, 2017 - Page 18f 11. How does your request support item 1C of the contribution policy? Children's Garden of Learning provides exceptional early learning experiences to the children and for the families of Vail. Currently, 81 % of CGL families work or live in Vail. CGL has shifted its philosophy to provide high quality child care with a Reggio Emilia Approach to working families, all while embracing our natural environment of Vail, Colorado. Our students will grow up to be the future workforce of this community, we are providing access to affordable child care to keep families in the community, and we are learning and teaching generations to take care of our environment. Currently we have children attending CGL whose parents attended preschool on this site enjoying the same nature trails they grew up exploring. For many, Children's Garden of Learning is part of growing up in Vail. Through the Town of Vail's support with our boiler replacement and snow removal it allows CGL to give the students a safe environment that allows for safe exploration and continued learning. The request puts value into a Town of Vail owned property, so the investment stays with the Vail community. Supporting CGL with building maintenance allows the program to focus any additional funds on the financial aid program, enrichment activities for children, teacher professional development and salaries, and ensuring that we continue to provide the highest quality early learning education to the children of our community. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Children's Garden of Learning is a Non-profit (501c3) Organization. We receive 93% of our revenue from tuition costs, camps, and after school programs. The remaining 7% is fundraised through our two annual fundraisers the CGL Art Show and Vail Derby Party. In the current fiscal year CGL is receiving support from Temple Hoyne Buell and Vail Valley Cares for our newly developed Financial Aid program (these funds are included in tuition costs) totaling $16,500. Our new Financial Aid program is expected to exceed $25,000 in support of low income families having access to high quality early learning experiences. In addition, last fiscal year we received grants from Eagle County Government for classroom supplies, support from Epic Promise with fundraiser support, and continued partnership and support from the Town of Vail for our driveway snow removal. 13. Organization's mission statement: Inspired by the Reggio Emilia philosophy, Children's Garden of Learning partners with children, families, and the Vail Valley community to provide an inquiry -based education for young learners. Teachers and children co - construct their learning experience through observation, intentional planning, creative environments, and active exploration of materials. Our goal is for each student to emerge as socially capable, creative citizens who love learning. 3 October 17, 2017 - Page 19( Children's Garden of Learning, Inc. BALANCE SHEET As of June 30, 2017 TOTAL ASSETS Current Assets Bank Accounts Checking - Fundraising Events 25,781.69 Checking - Operating 31,328.12 Checking - Tuition Assistance 12,880.00 Petty Cash 163.22 Savings - Money Market 32,564.30 Total Bank Accounts $102,717.33 Accounts Receivable Accounts Receivable -9,239.04 Total Accounts Receivable $ -9,239.04 Other Current Assets $8,085.50 Total Current Assets $101,563.79 Fixed Assets Accumulated Depreciation -34,938.00 Fixed Assets 50,988.61 Leasehold Improvements -50,791.89 Total Fixed Assets $ -34,741.28 TOTAL ASSETS $66,822.51 LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable $ -754.44 Other Current Liabilities $16,978.58 Total Current Liabilities $16,224.14 Long -Term Liabilities $6,166.48 Total Liabilities $22,390.62 Equity $44,431.89 TOTAL LIABILITIES AND EQUITY $66,822.51 Accrual Basis Friday, June 30, 2017 01:31 PM GMT -7 1/1 October 17, 2017 - Page 19' Children's Garden of Learning, Inc. PROFIT AND LOSS June 2017 TOTAL INCOME Contributions/Gifts/Grants -1,922.57 Fundraising Income 1,642.81 Program Service Revenue 33,701.28 Total Income $33,421.52 GROSS PROFIT $33,421.52 EXPENSES $34,198.91 NET OPERATING INCOME $ -777.39 NET INCOME $ -777.39 Accrual Basis Friday, June 30, 2017 01:15 PM GMT -7 1/1 October 17, 2017 - Page 19; Proposal Sundance Plumbing & Heating PO Box 3684 Avon, CO 81620 748-8977 office sph@vail.net 6/27/17 Childrens Garden of Learning 129 North Frontage Road Vail, CO Re: Boiler Replacement Sundance Plumbing and Heating is pleased to provide the following proposal. We will provide all labor and material necessary to complete the following work: 1) Remove and recycle existing boiler. 2) Furnish and install a Lochinvar KBN199 boiler. 199,000 Btu's 12 year Limited Heat Exchanger Warranty 1 year Parts Warranty 96% Efficiency 3) Install new boiler piping connected to existing piping. 4) Install new expansion tank. 5) Install new PVC combustion and exhaust air piping to outside. 6) Install new boiler condensate drain line with Axiom neutralizer. 7) Flush heating system and fill with a 30% solution of glycol. Price: $12,816.00 Sundance Plumbing & Heating Ken Netzeband Owner October 17, 2017 - Page 19 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: E•f (ec) (Education Foundation of Eagle County) 2. Contact person: Jenifer Hammond, Administrative and Events Director or Amy Lewis, Executive Director 3. Mailing address: E•f (ec) PO Box 8012 Avon, CO 81620 4. Telephone: 970-471-4413 5. E-mail address: JeniferH@efec.org AmyL@efec.org 6. Members and Titles of your governing board: Governing Board: Wendy Rimel, Board President Charles Overy, Board Vice President Felicia Battle, Treasurer Mary Blair, Secretary Trustees: Jan Abbott Felicia Battle Mary Ellen Blair Kimberly Brewster Jill Buecking Susie Davis Amy Drummet Tonya Farmer Louise Funk Molly Gallagher Jessica Gentilini Jason Glass William Harris Lindsay Hawkins Denise Jacobs Shelly Jarnot Carolyn Knox Keep Tessa & Steven Kirchner Pavan & Karl Krueger Sara Manwiller Dana Maurer Libby Navarro Julie Norberg 1 Julie & Charles Overy Kelly Pope Amber Prince Wendy Rimel Chris Romer Diana & Matt Scherr Brooke Skjonsby MaryAnn Stavney Trista Sutter Heidi Trueblood Traci Wodlinger October 17, 2017 - Page 194 of 7. Amount of contribution requested: $3,500 in-kind donation for the use of the Dobson Ice Arena on February 10, 2018 $2,500 cash event sponsorship 8. Organization fiscal year-end: June 30 9. Are your books audited? Yes, every three years. '10. What category of fundil� (see definitions on page 1): In -Kind and Cash (Event Sponsorship) 11. How will the contribution be used? The In -Kind donation of the Dobson Ice Arena would be used on 2/10/18 for E.f (ec)'s only fundraiser, Project Funway. The cash event sponsorship would futher support the fundraiser. Money donated to Project Funway provides funding for programs, technology and equipment in schools' classrooms. 12. How does your request support item 1C of the contribution policy? E. f (ec) directly impacts the Town of Vail community through teacher retention and professional development, fulfilling classroom grants that provide funding for programs, technology and equipment in school's classrooms, as well as supporting the 3A/3B campaign which dedicated more than $12 million to upgrades to Red Sandstone Elementary. Since 2012 E. f (ec) has supported Red Sandstone by funding a technology teacher, art teacher and librarian, granting a teacher's request of twelve guitars to complete the classroom set, and presenting a Distinguished Teacher Award, an academic scholarship to obtain an advanced degree or certification to William Harris, Master Teacher. E. f (ec)'s reach in Eagle Valley is broad, sponsors of our events are able to reach the employees of the Eagle County School District, students, parents and family members. An in-kind donation & sponsorship of Project Funway from the Town of Vail supports a strong, year- round community by providing much needed funding and supplies to Red Sandstone elementary school with year-round families. Many of these families work within our mountain community to provide an excellent experience for visitors. This allows us to continue our mission to raise funds and support the full- time employees of the school, enhance learning programs, technology and equipment for the students, implement teacher retention programs, and professional development grants to teachers. All of this helps the Town of Vail retain full-time residents and provides employment. 13. Who currently funds your organization (other governments, private donations, user fees, etc.)? E. f (ec) receives funds annually from Vail Resorts Epic Promise, Vail Valley Medical Center, Kaiser Permanente, Vail Valley Cares, Colorado Gives, Alpine Bank, US Bank, Wells Fargo and a long list of corporate, personal and anonymous donors. In addition E.f (ec)applies on behalf of our public schools for grant money for specific programs or needs. 2 October 17, 2017 - Page 195 of 14. Organization's mission statement: The purpose of the Education Foundation of Eagle County is to support the creation and delivery of an excellent learning experience for students within the Eagle County public school system. The Education Foundation of Eagle County provides funding for tools, technology and staff within Eagle County Schools through public grants and private donations. E.f (ec) works to provide sustainable funding sources through local and statewide legislative advocacy on K-12 education funding policy and mobilizes community engagement by recognizing excellence in teaching. The Public Education Foundation, a nonprofit 501(c)3 organization established in 2001, now the Education Foundation of Eagle County (E. f (ec), has worked in partnership with Eagle County Schools to fund strategic initiatives and programs for quality education in Eagle County. 3 October 17, 2017 - Page 196 of Education Foundation of Eagle County BUDGET OVERVIEW: FY '16 -'17 - FY17 P&L July 2016 - June 2017 TOTAL INCOME Donation Received 10% Grant Fund 400.00 Directed Giving Donations 3,600.00 EFEC Donations - General Fund 28,000.00 Total Donation Received 32,000.00 Event Program Donations Apple Award - YVF 4,000.00 Bots for Boys 6,100.00 Evening of the Stars 32,300.00 DTA Grants 10,000.00 Total Evening of the Stars 42,300.00 Project Funway 70,000.00 School of Rock Camp 10,000.00 Wild West Day 144,300.00 Total Event Program Donations 276,700.00 Uncategorized Income 0.00 Total Income $308,700.00 GROSS PROFIT $308,700.00 EXPENSES EFEC Giving Directed Giving - Current Yr 3,600.00 Program Grant Dispersements 13,000.00 Total EFEC Giving 16,600.00 Event /Program Expense Apple Award 4,000.00 Bots for Boys 3,000.00 Evening of the Stars 27,300.00 DTA Grants 14,000.00 Total Evening of the Stars 41,300.00 Haunted House 4,900.00 Project Funway 30,000.00 Scholarships 2,000.00 School of Rock 5,000.00 Wild West Day 122,600.00 Total Event /Program Expense 212,800.00 Operating Expenses Accounting/ Bookkeeping Expense 5,400.00 Advertising 5,000.00 Bank Charge 200.00 Merchant Fees 300.00 Total Bank Charge 500.00 Friday, May 26, 2017 06:18 PM GMT -7 1/2 4 October 17, 2017 - Page 197 of TOTAL Director Salary 72,800.00 Payroll Taxes 5,600.00 Total Director Salary 78,400.00 Dues and Subscriptions 500.00 Donor Tools 400.00 Intuit - QB 500.00 Memberships - nonprofits 500.00 Total Dues and Subscriptions 1,900.00 EFEC Board Meetings 1,200.00 Insurance 900.00 Marketing Advocacy 3,000.00 Website 1,400.00 Total Marketing 4,400.00 Miscellaneous, Bus 600.00 Office 800.00 Office/General Administrative Expenses 3,200.00 Printing and Reproduction 1,200.00 Total Operating Expenses 103,500.00 Payroll Expenses Taxes 1,200.00 Wages 15,000.00 Total Payroll Expenses 16,200.00 Total Expenses $349,100.00 NET OPERATING INCOME $ -40,400.00 NET INCOME $ -40,400.00 Friday, May 26, 2017 06:18 PM GMT -7 October 17, 2017 - Pag 198 of APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: HomeCare & Hospice of the Valley 2. Contact person: Markey Butler, Executive Director 3. Mailing address: 1901 Grand Ave., Suite 206 4. Telephone: 970-930-6008 5. E-mail address: MButler@hchotv.org 6. Members and Titles of your governing board: See appendix A 7. Amount of contribution requested: $10,000 8. Organization fiscal year-end: December 31 9. Are your books audited? Yes. 10 What category of funding is your organization applying for? (see definitions on page 1): Services 11 How will the contribution be used? General Operating Funds 12 How does your request support item 1C of the contribution policy? How does this directly benefit the entire community of Vail, fulfill their mission, and will affect the communities future health? HomeCare and Hospice of the Valley (HCHOTV) provides direct benefit to the entire community through high quality, patient -centered, home-based health care and hospice services to all ages regardless of their ability to pay or insurance status. Our services provide a continuum of care that no other agency or organization in Vail and the surrounding area does. Services run the gamut from short-term health care to end -of -life care with the goal of improving quality of life for the patient and their families. HCHOTV provides home health care, private duty care, palliative care, hospice, and bereavement support. The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. October 17, 2017 - Page 199 of 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Sources of Income 35% Hospice 3.7% Private Duty 55% HomeCare 6.3% Fundraising/Grants/In-Kind 13. Organization's mission statement: The mission of HomeCare & Hospice of the Valley is to provide compassionate and dignified palliative and end -of -life care to patients and their families. October 17, 2017 - Page 200 of APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet + Profit & Loss Statement Inserted. Note: This is the unaudited version. Our audit is almost complete, but not yet final. October 17, 2017 - Page 201 of Hospice of the Valley Comparative Income Statement Year ending 12/31/2016 (PR&-4uD/r) 2016 12/31/2016 12/31/2015 $ Change % Change Budget Income/Expense Income 4000 • Hospice Patient Revenue 1,843,358 2,049,788 -206,430 -10% 2,156,144 4100 • Private Duty Fees - B 188,068 270,548 -82,480 -30% 298,608 4300 • Medicare Certified HomeCare 2,875,538 3,039,740 -164,202 -5% 3,258,263 4700 • Other Income 31,084 553 30,531 5521% 400 Total Income 4,938,048 5,360,629 -422,581 -8% 5,713,415 Cost of Goods Sold 5000 • Skilled Nursing 1,462,666 1,526,002 -63,336 -4% 1,523,562 5100 • Physical Therapy 807,431 634,155 173,276 27% 710,896 5200 • Occupational Therapy 249,781 260,718 -10,937 -4% 251,207 5300 • Speech Language Pathology 16,412 44,274 -27,862 -63% 57,051 5400 • Medical Social Workers 118,714 92,427 26,287 28% 84,167 5500 • Home Health Aides 600,373 622,517 -22,144 -4% 664,449 5600 • Palliative Care 11,526 1,731 9,795 566% 15,000 5750 • Medical Director 41,850 47,518 -5,668 -12% 44,288 5800 • Administration 976,685 946,574 26,201 3% 1,060,583 6300 • Volunteer Services 31,273 45,217 -13,944 -31% 47,794 6400 • Chaplain 19,005 27,950 -8,945 -32% 41,351 6500 • Bereavement Services 37,922 36,655 1,267 3% 61,604 Total COGS 4,373,638 4,285,738 83,990 2% 4,561,952 Gross Profit 564,410 1,074,891 -506,571 -47% 1,151,463 Expense 5900 • Patient Costs 542,668 570,268 -27,600 -5% 499,111 6100 • Administrative Expenses 469,605 426,586 43,019 10% 531,538 6200 • Facility Costs 167,652 159,727 7,925 5% 176,856 Total Expense 1.179.925 1,156,581 23,344 2% 1,207,505 Net Ordinary Income -615,515 -81,690 -533,825 653% (56,042) Other Income/Expense Other Income 4500 • In -Kind Contributions 17,000 17,000 0 0% 19,992 4600 • Fundraising Revenue 334,949 377,952 -43,003 -11% 422,076 4706 • Scholarship Income 0 2,000 -2,000 -100% - TotalOtherIncome 351,949 396,952 -45,003 -11% 442,068 Other Expense 4550 • Fundraising Expense 16,007 16,789 -782 -5% 152000 4750 • Scholarship Expense 0 2,000 -2,000 - Total Other Expense 16,007 18,789 -2,782 -15% 152,000 Net Other Income 335,942 378,163 -42,021 -11% 290,068 Net Income -279,573 296,473 -576,046 -194% 234,026 October 17, 2017 - Page 202 of HomeCare & Hospice of The Valley Balance Sheet As of 12/31/2016 (PEAuD? r) Dec 31, 16 Dec 31, 15 $ Change ASSETS Current Assets Checking/Savings 1000 • Checking Account - Alpine Bank -122,188 72,720 -194,908 1010 • Money Market Acct - Alpine 458,976 697,877 -238,901 1015 • Health Insurance Account 29 1,001 -972 1020 • Bank of CO - Rest Grant Funds 156,248 -2 156,250 1022 • Fidelity Money Market 12,346 10,352 1,994 1025 • Timberline Bank - Endowment VVM 121,360 121,129 231 1030 • Petty Cash Account - Basalt 200 200 0 1040 • PayPal Account 1,699 0 1,699 Total Checking/Savings 628,670 903,277 -274,607 Accounts Receivable 1100 • HomeCare - Medicare Certified 1105 • HomeCare-Unbilled AR 60,685 27,953 32,732 1110 • MCC - Medicare Patient 105,483 125,616 -20,133 1115 • MCC - Private Insurance 90,533 82,271 8,262 1120 • MCC - Medicaid Patients 3,222 4,962 -1,740 Total 1100 • HomeCare - Medicare Certified 259,923 240,802 19,121 1150 • AR - Private Duty -B 64,829 61,029 3,800 1200 • Hospice Accounts Receivable 1210 • Medicare 151,348 152,077 -729 1220 • Medicaid 68,761 22,866 45,895 1230 • Private Insurance 50,992 8,972 42,020 Total 1200 • Hospice Accounts Receivable 271.101 183,915 87,186 Total Accounts Receivable 595,853 485,746 110,107 Other Current Assets 1250 • Allowance for Doubtful Accounts -52,722 -60,228 7,506 1260 • Allowance for Cont Disc -30,000 -35,554 5,554 1400 • Deposits 7,326 7,326 0 1500 • Prepaid Expenses 1510 • Prepaid Worker's Comp Insurance 10,551 12,746 -2,195 1520 • Prepaid Insurance 3,673 -232 3,905 1530 • Prepaid Utilities 0 504 -504 1550 • Other Prepaid Expense 5,296 4,296 1,000 Total 1500 • Prepaid Expenses 19,520 17,314 2,206 Total Other Current Assets -55,876 -71,142 15,266 Total Current Assets 1,168,647 1,317,881 -149,234 Fixed Assets 1800 • Furniture and Equipment 54,374 40,696 13,678 1801 • Software 8,004 8,004 0 1802 • Leasehold Improvements 76,446 76,446 0 1805 • Computer Equipment 123,000 136,530 -13,530 1810 • Accumulated Depreciation -168,688 -146,875 -21,813 October 17, 2017 - Page 203 of HomeCare & Hospice of The Valley Balance Sheet As of 12/31/2016 Total Fixed Assets 93,136 114,801 -21,665 Other Assets 1900 • Organizational Expenses 760 760 0 Total Other Assets 760 760 0 TOTAL ASSETS 1,262,543 1,433,442 -170,899 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 • Accounts Payable 129,501 107,268 22,233 Total Accounts Payable 129,501 107,268 22,233 Credit Cards 2150 • Alpine Bank Credit Card 170 2,115 -1,945 Total Credit Cards 170 2,115 -1,945 Other Current Liabilities 2306 • Health & Dental Insurance Payab -3,253 7,599 -10,852 2307 • 401(k) payable 1,424 13,721 -12,297 2308 • Aflac - Supplemental Insurance -440 24 -464 2350 • Accrued Payables 7,945 7,326 619 2360 • Accrued Salaries 73,624 153,855 -80,231 2365 • Payroll Clearing Account 3,097 4,439 -1,342 2370 • Accrued Payroll Taxes 0 41,601 -41,601 2380 • Accrued PTO 61,340 74,604 -13,264 2400 • Unearned Medicare Revenue -60,695 -168,579 107,884 2410 • Deferred Grant Revenue 135,829 0 135,829 2420 • Deferred Rent Expense 7,251 7,251 0 Total Other Current Liabilities 226,122 141,841 84,281 Total Current Liabilities 355,793 251,224 104,569 Total Liabilities 355.793 251,224 104,569 Equity 3100 • Unrestricted Net Assets 713,873 417,398 296,475 3150 • Board Designated 350,000 350,000 0 3200 • Temp. Restricted Net Assets 0 0 0 3300 • Perm. Restricted Net Assets 118,344 118,344 0 Net Income -275,463 296,475 -571,938 Total Equity 906,754 1,182,217 -275,463 TOTAL LIABILITIES & EQUITY 1,262,547 1,433,441 -170,894 October 17, 2017 - Page 204 of Appendix A HomeCare 8Hospice of the Valley Peace., Cone fvrri, 3'etpport. Board of Directors 2017 Peter Guy - Chairman pngbbg email,com Mobile 970-319-7974 Home 970-876-2113 Home 4954 CR 214 New Castle, CO 81647 Mike Brown — Vice Chairman m i kebrown(a)alpinebank. com Mobile 970-390-2759 Work 970-748-5702 (direct) Work Alpine Bank PO Box 7330 10 W Beaver Creek Rd Avon, CO 81620 Laura Kornasiewicz - Secretary Iskorn@comcast.net Mobile 970-618-0246 Work? 970-510-5383 Home 248 River's Bend Carbondale, CO 81623 Colleen Weiss-Hanen - Treasurer cweiss@eastwestresorts.com Mobile 970-790-3105 Work East West Resorts PO Box 9550 Avon, CO 81620 Monica Benderly monicagbenderly@gmail.com Mobile 970-390-5620 Horne 970-926-6463 Home 0025 Lake Creek Rd Edwards, CO 81632 Dr. Jack Eck eck(a.vvmc.com Mobile 970-376-8242 Horne 970-926-2540 Mailing PO Box 1067 Vail, CO 81658 October 17, 2017 - Page 205 of Mary Gould Horne gouldgoddess@hotmail.com Mobile 970-379-3202 Horne 0200 Oak Lane Glenwood Springs, CO 81601 Maria Morrow maria@okglaw.com Mobile (970) 379-7238 Direct (970) 920-1741 Home 1098 Cemetery Lane Aspen, CO 81611 Bill Poss bposs@billposs.com Mobile 970-948-1807 Home 970-925-6160 Work 970-925-4755 Home 849 Mountain Laurel Dr Aspen, CO Mailing 605 E Main St Aspen, CO 81611 Robert Purvis Home Bcspurvis@cs.com Mobile 970-618-3795 Hoene PO Box 3089 Aspen, CO 81612 Ken Robinson Horne karmar@sopris.net Home 970-963-3646 Horne 453 Lion's Ridge Rd Carbondale, CO 81623 Dwayne Romero Home dwayneromero65@gmail.com Mobile 970-618-8880 Home 1340 Mountain View Dr Aspen, CO 81611 Dr. Doug Rovira Horne drovira@vvh.org Home 108 Katydid Lane Snowmass, CO 81654 Gary Woodworth gary.woodworth@gallegoscorp.com Mobile 970-471-0776 Home 970-337-2776 Work 970-926-3737 Mailing PO Box 374 Wolcott, CO 81655 October 17, 2017 - Page 206 of 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Sources of Income 35% Hospice 3.7% Private Duty 55% HomeCare 6.3% Fundraising/Grants/In-Kind 13. Organization's mission statement: The mission of HomeCare & Hospice of the Valley is to provide compassionate and dignified palliative and end -of -life care to patients and their families. October 17, 2017 - Page 207 of APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Eagle River Youth Coalition (ERYC) 2. Contact person: Mikayla Curtis 3. Mailing address: PO Box 4613, Edwards, CO 81632 4. Telephone: (970) 949-9250 5. E-mail address: mcurtis@eagleyouth.org 6. Members and Titles of your governing board: James Wilkins, President Kristi Grems, Vice President Tom Pohl, Treasurer Jennifer Coulson, Secretary 7. Amount of contribution requested: $2,500 8. Organization fiscal year-end: December, 31, 2017 9. Are your books audited? Yes, first time for 2016 financials. 10. What category of funding is your organization applying for? (see definitions on page 1): Council Contributions Funding, Services 11. How will the contribution be used? The contribution will be used to support youth prevention education, collaboration, parent education, and early intervention services to benefit the lives of Town of Vail residents. The Eagle River Youth Coalition works with all schools, youth -service providers, mental health providers, local businesses, and law enforcement to ensure that youth needs are met. Since 2009, using local Healthy Kids Colorado Survey data, a priority area identified to address has been youth substance use. To date, ERYC and partner agencies have been successful in reducing youth alcohol and marijuana use through prevention education, policy review, positive marketing campaigns, and environmental efforts. Past 30 -day 9th -12th grade youth alcohol use has declined from 48% in 2009 to 34% in 2015, as reported through the Healthy Kids Colorado Survey. Similarly, the number of 9th -12th grade youth who reported ever using marijuana decreased from 41% in 2009 to 37% in 2015 (Healthy Kids Colorado Survey). ERYC hopes to maintain this progress by continuing to provide prevention education to as many youth possible in the community. ERYC facilitates evidence -based in -school substance use prevention education at Vail Mountain School, Vail Ski & Snowboard Academy, Battle Mountain High School, Red October 17, 2017 - Page 208 of Sandstone Elementary School, and Homestake Peak School. Additionally, ERYC is initiating an early intervention program for youth identified as using substances in the 2017-2018 school year and is working with Red Canyon High School to complete a pilot program with a goal of expanding to other schools and agencies in the community. Recognizing that addressing youth health needs requires more than just educating youth, ERYC also works with schools to host parent education forums and parenting classes to give parents the tools to improve family communication and provide support to their youth. Working with two generations (youth and parent) improves the overall effort of preventing youth substance use as parents learn how to role model heatlhy behaviors, address youth concerns with accurate information and connection to resources, and improve family communication to have difficult conversations. Youth learn how to resist negative peer pressure, ways to say no, how to identify a trusted adult to share concerns, and how to avoid the scene all together. For the 2017-2018 school year, ERYC is increasing collaboration and strategic planning efforts by facilitating a process to establish an in -school prevention education continuum with all in -school prevention providers. ERYC surveyed all schools in May 2017 to determine their priority prevention needs in order to understand overall prevention needs across the community by age level that will inform a continuum of programs. ERYC and partner agencies are currently reviewing prevention needs, evidence -based curricula to address those needs and will present this continuum to schools for the 2017-2018 school year. The goal of the continuum is to address youth development needs at each age level of elementary, middle, and high school and will be put in place for future years, reviewed, and evolved to continue to meet the changing needs of youth. ERYC will maintain a facilitation role to ensure the continuum is assessed routinely. Additionally, ERYC is undergoing the process of creating a community -wide youth master plan in 2017-2018 that will bring cohesion to the many efforts currently underway in our community around supporting youth and families. This plan will help to identify opportunities in our community to keep youth a priority and to enhance our community, the education youth receive, and the support services that exist. ERYC will utilize a collective impact model to create this plan and hopes to engage all municipalities, youth -serving agencies, the business community, schools, parents, and youth in drafting this plan that will then be reviewed on a continuous basis to ensure we are meeting youth needs. Our hope is that the Town of Vail will be a part of this process and look for ways to incorporate youth into their overall community master plan. Funds from the Town of Vail would support these efforts specific to Town of Vail residents. Funds would be utilized for staff time, curriculum facilitation, program materials, and participation incentives. ERYC uniquely qualifies for state and federal funds that have allowed the organization to grow these efforts. However, prevention is most effective when it is applied universally to all youth in the community and additional funds are needed to reach every youth in our community. 11. How does your request support item 1C of the contribution policy? The Eagle River Youth Coalition (ERYC) is the coalition body for over 25 youth -serving organizations in Eagle County through formal agreements, as well as 20 other agencies through partnerships. ERYC builds capacity among partner agencies through community events, coordination of professional development opportunities, service referral, dissemination of youth data trends, and program gap analysis for the overall community. Since its inception, ERYC has taken a leadership role in assessing local youth behaviors and perceptions, evaluating service gaps, and mobilizing the community to address priority youth needs. ERYC does this by administering the biennial Healthy Kids Colorado Survey October 17, 2017 - Page 209 of (HKCS) to Eagle County 7th -12th grade students to understand local youth trends and needs, next administered in fall 2017. The results of this survey are compared each administration to create a trend analysis of priority youth needs as well as to demonstrate progress of our efforts. Local agencies use this data to justify the need for their programs and services and are able to secure new or additional dollars and resources in order to expand their efforts. Agencies are also able to identify opportunities for enhanced collaboration and improve their overall impact by working together and using resources efficiently. ERYC believes these efforts provide tremendous value to the community, build collaboration, service integration, and create necessary education opportunities. ERYC's efforts support the Town of Vail's mission of providing a vibrant community with exceptional services and abundance of educational opportunities. The relevant and accurate data related to youth trends, which ERYC manages, brings new resources to the community and supports initiatives and strategies that work to creating a healthier community in Vail and in the Vail Valley. Additionally, the prevention education, parent education, early intervention program, and enhanced community collaboration help youth to choose healthy behaviors and reduces youth substance use in our community that can lead to lifetime health problems. The healthier our youth and families are, the more vibrant and healthy our community will be, supporting Vail as a premiere resort destination where guests are inspired by the people who live here. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? ERYC is currently funded by federal, state, and local government grants, private foundations, individual donors, fees for service, member fees, special events, and local corporations and businesses. Our largest funding contributors are federal and state grants for collaborative community activities aimed at promoting youth development, reducing youth substance use and reducing impaired driving. Please see the sources of income table below. Percentage Funding Source 42.66% Government grants (federal, state, county, local) Government contracts 17.63% Foundations 1.09% Business 2.86% Events (include event sponsorships) 1.69% Individual contributions 0.66% Fees/earned income Workplace giving campaigns 33.36% In-kind contributions (optional) 0.03% Other (list): Project Reimbursement- Event Venue Deposit 0.01% Other (list): Interest Income 100.00% TOTAL (must equal 100%.) 13. Organization's mission statement: October 17, 2017 - Page 210 of The mission of the Eagle River Youth Coalition is to collaborate with Eagle River youth - serving organizations to assess prevention needs, coordinate substance abuse reduction efforts, and build capacity through strategic plans, programs and policies around the issues facing young people. October 17, 2017 - Page 211 of Eagle River Youth Coalition, Inc. Balance Sheet As of June 1,2017 ASSETS Current Assets Checking/Savings 1000 • Cash in Checking - Alpine 1001 • Checking- 1st Bank 7858 1001.15 • Unspent Integreat - Restricted 1001 • Checking- 1st Bank 7858 - Other Total 1001 • Checking- 1st Bank 7858 1040 • Board Designated Reserve Jun 1, 17 7,310.88 93,444.68 218,480.17 311,924.85 100,180.06 Total Checking/Savings 419,415.79 Accounts Receivable 1201 • Accounts Receivable Total Accounts Receivable Other Current Assets 1300 • Security Deposit Paid Total Other Current Assets 11, 810.67 11, 810.67 1,200.00 1,200.00 Total Current Assets 432,426.46 Fixed Assets 1200 • Computer Equipment 1202 • Accumulated Depreciation Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 • Accounts Payable 1,773.03 -568.13 1,204.90 433,631.36 6,938.84 Total Accounts Payable 6,938.84 Other Current Liabilities 2100 • Payroll Liabilities 2101 • Flex Plan Liabilities 2103 • Health Insurance Liability 401.78 418.08 Total 2100 • Payroll Liabilities 819.86 2200 • Payroll Taxes October 17, 2017 - Page 212 of 253 Page 1 Eagle River Youth Coalition, Inc. Balance Sheet As of June 1,2017 2200.1 • FICA Tax Payable 2200.2 • Federal Withheld Payable 2200.3 • State Withheld Payable 2200.4 • Simple Employee Contributions 2200.5 • Simple Company Match 2200.6 • SUTA Liabilities Total 2200 • Payroll Taxes Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 3900 • Retained Earnings Net Income Jun 1, 17 2,492.44 1,901.00 2,710.00 196.75 196.75 709.91 8,206.85 9,026.71 15, 965.55 15, 965.55 360, 534.19 57,131.62 Total Equity 417,665.81 TOTAL LIABILITIES & EQUITY 433,631.36 Page 2 October 17, 2017 - Page 213 of 253 Eagle River Youth Coalition, Inc. Profit & Loss Budget vs. Actual January through May 2017 Jan - May 17 Budget $ Over Budget %of Budget Ordinary Income/Expense Income unknown 0.00 0.00 0.00 0.0% 4000 • Grants/Foundations 17,100.32 13,500.00 3,600.32 126.67% 4001 • Fees for Services 480.00 700.00 -220.00 68.57% 4100 • Individual Donations 654.25 1,550.00 -895.75 42.21% 4105 • Earned InteGreat Income- Unrest 0.00 0.00 0.00 0.0% 4110 • Restricted Grant Income 4110.15 • Drug Free Communities (DFC) 55,999.60 54,000.00 1,999.60 103.7% 4110.18 • LEAF-OBH Income 22,806.79 20,000.00 2,806.79 114.03% 4110.19 • W/CDOT Income 0.00 0.00 0.00 0.0% 4110.21 • InteGreat Income 21.11 • Healthy Schools x21.21 • Co Health Rest Income 0.00 0.00 0.00 0.0% Total 21.11 . Healthy Schools 0.00 0.00 0.00 0.0% 21.21. Neighborhood Navigator 16,214.03 21.31 • Summer Food Communities x21.11 • Kaiser Permanente Rest. Income 0.00 0.00 0.00 0.0% 21.31 • Summer Food Communities - Other 37,981.99 Total 21.31. Summer Food Communities 37,981.99 0.00 37,981.99 100.0% 21.41 • Strategic Initiatives 65,500.00 4110.21 - InteGreat Income - Other 200.00 74,000.00 -73,800.00 0.27% Total 4110.21 • InteGreat Income 119,896.02 74,000.00 45,896.02 162.02% 4110.22 • Communities That Care 46,116.56 44,000.00 2,116.56 104.81% 4110.23 • Respite Project 30,990.00 0.00 30,990.00 100.0% 4110.24 • CMP/10G Income 14,988.17 4110.25 • Daniels Fund -500.00 4110.3 • CO DBH (ADAD) 38,569.85 42,500.00 -3,930.15 90.75% Total 4110 • Restricted Grant Income 328,866.99 234,500.00 94,366.99 140.24% 4200 • Corporate/Business Donations 10,300.00 2,000.00 8,300.00 515.0% 4250 • Organization Memberships 3,775.00 1,000.00 2,775.00 377.5% 4300 • Special Events Individual Donations 72.50 0.00 72.50 100.0% Sponsors 3,000.00 6,000.00 -3,000.00 50.0% 4300 • Special Events - Other 1,000.00 400.00 600.00 250.0% Total 4300 • Special Events 4,072.50 6,400.00 -2,327.50 63.63% 4475 • Tenant Reimburse Income 200.00 500.00 -300.00 40.0% 4480 • Other/Project Reimbursement 322.43 0.00 322.43 100.0% 4500 • Interest Income 32.31 55.00 -22.69 58.75% Total Income 365,803.80 260,205.00 105,598.80 140.58% Expense Uncategorized 166.30 5000 • Salaries 147,849.76 94,000.00 53,849.76 157.29% 5100 • Workers Comp & Payroll Tax 13,668.88 8,300.00 5,368.88 164.69% 5200 • Benefits 11,708.28 13,000.00 -1,291.72 90.06% 5250 • Contract Labor 2,370.00 6,400.00 -4,030.00 37.03% 5300 • Rent 5,520.00 6,300.00 -780.00 87.62% 5350 • Utilities 1,168.58 2,500.00 -1,331.42 46.74% 5600 • Postage 64.00 25.00 39.00 256.0% 5800 • Professional Fees 2,408.25 1,350.00 1,058.25 178.39% 5815 • Audit Expense 7,125.00 6000 • Meeting Incentives 1,163.85 775.00 388.85 150.17% 6100 • Dues and Subscriptions 505.00 10.00 495.00 5,050.0% 6150 • Office Expense 2,521.46 1,250.00 1,271.46 201.72% 6500 • Insurance 4,666.00 4,000.00 666.00 116.65% 6560 • Payroll Expenses 115.50 75.00 40.50 154.0% 6700 • Restricted Program Expenses 6730 • 40 Assets Develop Pgm Expense 1,193.30 0.00 1,193.30 100.0% Total 6700 • Restricted Program Expenses 1,193.30 0.00 1,193.30 100.0% 6800 • General Project Expense 6800.15 • Drug Free Communities Exp (DFC) 14,299.78 15,500.00 -1,200.22 92.26% 6800.18 • LEAF-OBH Expenses 6,646.90 3,100.00 3,546.90 214.42% 6800.19 • W/CDOt Grant Expenses 1,950.00 3,100.00 -1,150.00 62.9% 6800.21 • InteGreat Expense 21.0 • Admin/Overhead 1,340.00 21.10 • Healthy Schools Project Specifi 21.2 • Co Health Restricted Exp 990.00 0.00 990.00 100.0% 21.10 • Healthy Schools Project Specifi - Other 7,293.88 Total 21.10 • Healthy Schools Project Specifi 8,283.88 0.00 8,283.88 100.0% 21.11 • Neighborhood Navigator 1,541.79 21.12 • Summer Food Communities Project Page 1 of 2 October 17, 2017 - Page 214 of Jan - May 17 Budget $ Over Budget % of Budget 21.1 • Kaiser Permanente Restricted Ex 364.15 0.00 364.15 100.0% 21.12 • Summer Food Communities Project - Other 3,499.97 Total 21.12 • Summer Food Communities Project 3,864.12 0.00 3,864.12 100.0% 21.13 • Strategic Initiatives Project S 5,964.76 21.14 • Special Event 1,473.66 21.3 • Office 799.20 0.00 799.20 100.0% 21.4. • Communications 771.32 21.5 • Professional Development 211.52 21.6 • Meeting/Equity Incentives 698.96 21.7 • Professional Dev 205.00 21.8 • Technology 200.98 6800.21 • InteGreat Expense - Other 3,656.48 37,000.00 -33,343.52 9.88% Total 6800.21 . InteGreat Expense 29,011.67 37,000.00 -7,988.33 78.41% 6800.22 • Communities That Care 13,391.86 18,000.00 -4,608.14 74.4% 6800.23 • Respite Project 2,820.00 6800.24 • CMP/10G 3,153.48 6800.25 • Daniels Fund Expense 3,555.48 6800.3 • Co-DBH (ADAD) 7,306.02 11,000.00 -3,693.98 66.42% Total 6800 • General Project Expense 82,135.19 87,700.00 -5,564.81 93.66% 6900 • Special Event Expense 781.83 2,250.00 -1,468.17 34.75% 7000 • Miscellaneous 97.95 75.00 22.95 130.6% Total Expense 285,229.13 228,010.00 57,219.13 125.1% Net Ordinary Income 80,574.67 32,195.00 48,379.67 250.27% Other Income/Expense Other Income Inkind Donations 544.50 3,737.63 -3,193.13 14.57% Total Other Income 544.50 3,737.63 -3,193.13 14.57% Other Expense In kind Expense 617.00 3,737.63 -3,120.63 16.51 Total Other Expense 617.00 3,737.63 -3,120.63 16.51% Net Other Income -72.50 0.00 -72.50 100.0 Net Income 80,502.17 32,195.00 48,307.17 250.05% Page 2 of 2 October 17, 2017 - Page 215 of Town of Vail Friends of Mountain Rescue Support Request August 16, 2017 1. Name of Organization: Friends of Mountain Rescue (FMR) in support of Vail Mountain Rescue Group (VMRG) 2. Contact Person: Edward Lukes 3. Mailing Address: PO Box 1094, Edwards, CO 81632 4. Telephone: 970-470-9075 5. Email: ed.lukes@gmail.com 6. Members and Titles of Governing Board: Vail Mountain Rescue Group Team Members: Tom Howard President of Board Dan Smith Vice President, Secretary of Board, Sean McGinley Treasurer Rev. Scott K. Beebe Membership Director for VMRG Independent Directors: Dr Reg Franciose MD Surgeon at Vail Valley Medical Center. Jim Frein Investment Management Director Edward Lukes Fund Raising Director 7. Amount of Contribution Requested: $20,000 8. Organization fiscal year-end: December 31 9. Are your books audited? No, however, if the Town of Vail wishes to make a contribution on the condition that FMR receive a satisfactory audit, FMR will be pleased to have this done. 1 October 17, 2017 - Page 216 of 10. What category of funding is your organization applying for? Services and Education 11. How will the contribution be used? 36 new technology public safety radios are needed at about $2,000 each. The radios are critical to enable communications with the local police, fire and ambulance teams. Current radio technology used by Vail Mountain Rescue will soon be out of date, and not able to communicate with new technology radios used by other agencies in the Town of Vail or County. This request is for ten radios, however, we would be grateful for any number the Town wishes to fund. 11. How does your request support item 1C of the contribution policy? This request directly meets the town's mission of "providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities". VMRG's service can be of benefit to every member of the Vail community who ventures into the backcountry. The service is also available to resort guests who become sick, injured, or lost in the backcountry. VMRG's all volunteer team makes themselves available for missions every day of the year, 24 hours a day. As more and more people come to live in and visit the Vail area, backcountry incidents requiring a response from a trained mountain rescue organization are becoming more prevalent. VMRG is unique in providing that service. Staffed entirely by volunteers and funded by a combination of private philanthropy and local government and foundation grants, VMRG is ready year-round to respond to any backcountry incident. In 2016 alone, VMRG was called on more than 125 events/rescues ranging from lost hikers and climbers to injured snowmobilers and ATV users. Our volunteer staff also participated in over 100 training exercises resulting in the successful recertification by the national Mountain Rescue Organization. We believe that a unit such as VMRG is essential to reaching the goal of being a premier mountain resort community. It has been estimated that building such a group on a non -volunteer platform could cost as much as $3 million per year A number of rescue stories are available on our web site at: https://vailmountainrescue.org/vmrg-newsletters/. In addition to missions, every week a training session is conducted in the evening or weekend for VMRG team members. In total, another 2,500 hours are devoted to training in recent years. VMRG is the only organization offering backcountry search and rescue services, including the training of volunteers. FMR is the only organization supporting the efforts of VMRG through personal and foundation fundraising as well as investment management. VMRG also provides backcountry safety education to the community through weekly TV8 interviews, school tours and presentations, and safety tips included in annual mailing to over 13,000 residents of the county. 2 October 17, 2017 - Page 217 of 12. Who currently funds your organization (other governments, private donations, user fees, etc)? Funding comes from donations and in-kind assistance. Donations come from many organizations listed in the attached in addition to many individuals and foundations. Significant In -Kind donations come from Eagle County Sheriff Department, Ambulance District and High Altitude Aviation Training Center in Gypsum (HAATS). There is no charge to those who are rescued. All costs are covered by the fundraising efforts of FMR and VMRG. It is universally believed that such charges would in some cases discourage a victim from calling for help until it is too late. This is consistent with the policies of the National Search and Rescue Association (NASAR), of which VMRG is a member. Many persons rescued do make donations to support VMRG moving forward. Insignificant funding comes from State fishing and hunting licenses or CORSAR card purchases. Those revenues are allocated to county sheriffs for extraordinary search and rescue costs, not for regular operating expenses. 13. Organization's mission statement: Friends of Mountain Rescue was established to raise and manage money to ensure that VMRG has the resources to maintain a highly trained and equipped search and rescue function. Vail Mountain Rescue Group exists to save lives by providing backcountry search and rescue, as well as public education on backcountry safety. The group is responsible for all search and rescue operations in the unincorporated areas of Eagle County. 14. Balance Sheet: See attachment 15. Statement of Sources and Uses or Profit and Loss Statement: See attachment Attachments: 2016 Year End Balance Sheet 2016 Revenue and Expenses List of Supporting Organizations 3 October 17, 2017 - Page 218 of Friends of Mountain Rescue 2017 Revenue and Expense For Twelve Months Ending December 31, 2016 REVENUES FUNDRAISING REVENUE Auction Items $ 58,735 Benefit Tickets $ 30,430 Merchandise Sales $ 3,340 Donations $ 239,892 TOTAL FUNDRAISING REVENUE $ 332,397 COSTS RELATED TO FUNDRAISING EVENT RELATED EXPENSES Auction Items $ (21,833) Benefit Expenses $ (12,110) Merchandise $ (1,805) TOTAL EVENT RELATED EXPENSES $ (35,748) DONATION RELATED EXPENSES Bank / Credit Card Fees (6,345) Database and Web Site $ (4,785) Direct Mail Expense (Note 1) $ (15,564) Marketing $ (1,621) Postage $ (262) TOTAL DONATION RELATED EXPENSES $ (28,577) INVESTMENT INCOME Dividend, Interest (Securities) $ 19,393 Interest -Savings, Short-term CD $ 92 TOTAL INVESTMENT INCOME $ 19,485 TRANSFERS VMRG Donations for FMR $ 25,000 FMR Donations for VMRG TOTAL OF TRANSFERS $ 25,000 NET OF ALL REVENUES less RELATED EXPENSES $ 312,557 EXPENSES G & A EXPENSES Accounting Fees $ 5,950 Business Registration Fees $ 10 Insurance - Liability, D and 0 $ 3,037 Investment Fees $ 150 Supplies $ 13 TOTAL G & A EXPENSES $ 9,160 CHANGE IN NET ASSETS $ 303,397 Notes: October 17, 2017 - Page 219 of FRIENDS OF MOUNTAIN RESCUE GROUP Comparative Balance Sheet For the Fiscal Years Ending December 31, 2016 and December 31, 2015 12/31/2016 12/31/2015 ASSETS Cash 134,849 124,945 Marketable Securities* 1,010,330 688,686 Inventory Prepaid Expenses 4,450 TOTAL ASSETS 1,149,629 813,631 LIABILITIES Accounts Payable Total Liabilities EQUITY Unrealized Gains/(Losses) on Marketable Securities Unrestricted Net Assets Change in Net Assets 891 600 891 600 84,123 51,813 761,218 509,055 303,397 252,163 Total Equity 1,148,738 813,031 TOTAL LIABILITIES & EQUITY 1,149,629 813,631 *Investments are carried on the balance sheet at market value. October 17, 2017 - Page 220 of Business and Organization Supporters of Friends of Mountain Rescue and Vail Mountain Rescue Group as of March 13, 2017 A+ Handyman, Inc. Aljouny Condo Account Allegria Spa Alpenrose Alpine Bank Alpine Builders Hardware Alpine Club Alpine Quest Sports Amarc Inc Antlers A -Peak, INC. Apex Mountain School Ascent Sotheby's Reaty Aspen Food Service Inc. Avon Bakery Bald Mountain Townhouse Beaver Liquors Beverage Distributors Blue Moose Blue Plate Bistro Bobs Place Bookworm Brown Shoe Company C Denton Advisors Inc Cafe Milano Catalyst Foundation Cayman Kiss Hair Co Charter Sports Chicago Backpackers Christy Sports Collett Enterprises Inc Colorado Business Bank Columbine Bakery and Cafe Comerford Insurance Agency Coors Cos Bar Country Club of The Rockies Crazy Mountain Brewery De Sena Associates Diamante Cabo San Lucas Digits Nail Boutique Dromma Designs Dutch Automotive LLC October 17, 2017 - Page 221 of Business and Organization Supporters of Friends of Mountain Rescue and Vail Mountain Rescue Group Eagle County Courts Eagle Ranch Golf Club Eagle Vail Golf Club Eagle Valley Community Fund El Pomar Foundation Elway's Cherry Creek Epic Promise Eric Johnson architect, p.c. e-Town Ewing Trucking and Construction Fox Hollow LLC Gasthof Gramshammer Inc Gerstenberger Family Trust Golden Eagle Inn Gore Range Brewery Gorsuch Family Grouse Mountain Grill Gypsum Creek Golf Club Haute Route Gear & Apparel, Inc Henry Levine, M.D., Family Foundation, Inc. High Country Copiers Inspirato LLC J. W. Marriott - Denver Juniper Resturant Kalstrom Energy Partners LLC Ken Kanners & Associates, LLC Kimberly's Fine Jewelry Kirby Cosmos Kitchen Collage La Cantina at Vail Lee's Web Gallery Loaded Joe's Lone Star Security & Safety Services Lowe's Denver Hotel Magustos Marmot Maya Resturant Minturn Anglers Mirabelle Resturant Montana's Smokehouse Mountain Standard Restaurant Mount-N-Frame, Inc. Naturescapes Landscape Specialists, Ltd. North West Roofing Northside Coffee Kitchen October 17, 2017 - Page 222 of Business and Organization Supporters of Friends of Mountain Rescue and Vail Mountain Rescue Group Nova Guides Off -Piste Sports Old Gypsum Printer O'Reilly Hospitality Management Oursiman Company LLC Park Hyatt Beaver Creek Resort Pazzo's Pizza Peak Resort Services Inc Pia Design Piney River Ranch Piper Architecture PMG Mountain Homes LLC Portofino Jewelry Prudential Financial Inc. QDW Properties LLC QEP Resources Red Mountain Grill Red Sky Ranch Riverwalk Wine & Spirits Robuck Petroleum LLC S & S Cottonwood Avon, LLC Sarah's Massage SCM Development Company Sign Design & Awning LLC Simply Massage Slifer, Smith and Frampton Foundation Smiling Moose Deli Sonnenalp Country Club South Point Hotel and Casino Sports Authority Sportube Springhill Medical Inc. Stand Up Paddle Colorado Starbucks of Edwards State Bridge Subtop, Inc. Surefoot Sweet Basil Ten Mile Creek Kayaks Terra Bistro The Club at Cordillera The General Store at Lionshead Inc The Osprey at Beaver Creek The Pines Lodge The Red Lion October 17, 2017 - Page 223 of Business and Organization Supporters of Friends of Mountain Rescue and Vail Mountain Rescue Group The Sebastian The Sonnenalp of Vail Foundation Ti Amo Triangle Services Tuscan Resort TV-8 Unlimited Adventures Vail Fine Art Vail Golf Club and Vail recreation District Vail Mountain Coffee & Tea Co. Vail Pinball Association Vail Racquet Club Vail Resorts Vail Resorts EpicPromise Vail Surgical Center Vail Valley Anglers Vail Valley Foundation Vail Valley Partnership Vail Valley Pharmacy Vail Valley Rolfing Vail Vision Valley Girl Boutique Vista at Arrowhead Vorlaufer Condominium Association Walt Horton Studios Walter Properties LLC Wayne Haskins Construction Inc. Westcliffe Housing Foundation, Inc. Westin Riverfront Resort Weston Snowboards Whitman Wonderland, LLC Yama Sushi Zola Muntu Program Consultants October 17, 2017 - Page 224 of APPLICATION FOR TOWN OF VAIL FUNDING 1 - NAME OF ORGANIZATION: SEIBERT MONUMENT PROJECT SYMBOLICALLY DEPICTING THE FOUNDING OF VAIL. MONUMENT DETAILS: SEE LAST PAGE • PHOTO • MONUMENT INSCRIPTION • INTRODUCTION 2 - 5 CONTACT PERSON: BILL REY CLAGGETT/REY GALLERY 100 East Meadow Drive #7 Vail Colorado 81657 (970) 476-9350 CELL 970) 376-1727 bill@claggettrey.com ALTERNATE: Roger Tilkemeier Box 3178 674 Hernage Creek Road Eagle, CO 81631 970 446 8117 CeII 505 690 1881 roger.tilkemeier@gmail.com 6 - MEMBERS AND TITLES OF GOVERNING BOARD: ROGER TILKEMEIER, ORIGINATOR COLLABORATING PARTNERS: BILL REY, HERB MIGNERY 7 - AMOUNT OF FUNDS REQUESTED: $330,000. NOTES:• WE HAVE SPENT MORE THAN TWO YEARS WORKING ON THIS PROJECT, RESULTING IN THE ENTHUSIASTIC APPROVAL BY TOV AND AIPP, AS A PROJECT, CONCEIVED BY ROGER TILKEMEIER, THAT NEEDS TO BE DONE TO PERMANENTLY, VISUALLY AND PHYSICALLY RECORD THE HISTORY OF THE FOUNDING OF VAIL. ALL OTHER EFFORTS, TO DATE, HAVE FAILED TO ACCOMPLISH THIS GOAL. October 17, 2017 - Page 225 of WE DID NOT ASK TOV TO FUND THE PROJECT, BECAUSE WE THOUGHT THE COMMUNITY WOULD OVERWHELMINGLY SUPPORT IT FINANCIALLY. THAT HAS NOT BEEN THE CASE. WHILE WE HAVE RAISED APPROXIMATELY $70,000, THE COMMON THREAD OF RESISTANCE HAS BEEN, "THIS IS AN IMPORTANT CIVIC PROJECT THAT SHOULD BE FUNDED BY THE TOWN", FREQUENTLY USING THE FOUNTAIN AND ITS EXPENSIVE MORALES PREDECESSOR, IN SEIBERT CIRCLE, AS EXAMPLES. WHILE WE ARE NOT PROFESSIONAL FUND RAISERS, WE HAVE GIVEN IT OUR BEST EFFORT AND HAVE COME UP SHORT. HOWEVER, AS LONGTIME MEMBERS OF THE COMMUNITY, WE THINK THE PROJECT NEEDS TO BE DONE AND THAT EMOTIONAL FEELING SEEMS TO BE UNIVERSAL IN THE VALLEY. BASED ON BILL REY'S PROFESSIONAL EXPERIENCE IN THE ART WORLD, HE FEELS THAT THE SCULPTURE IS COMPETITIVELY AND REASONABLY PRICED FOR A LIFE-SIZE, COMPLEX MONUMENT OF THIS STATURE AND IMPORTANCE. THIS IS PARTICULARLY TRUE WHEN COMPARED TO THE $115,000 COST OF THE RECENTLY COMPLETED, STEADMAN BUST ONLY, DISPLAYED IN THE HOSPITAL THEREFORE, WE HUMBLY ASK THAT THE AMOUNT OF $330,000, AS REQUESTED, BE APPROVED IN ITS ENTIRETY. SHORT OF THAT, WE HAVE EXHAUSTED OUR RESOURCES, EMOTIONALLY AND OTHERWISE. RELUCTANTLY, WE WILL HAVE TO NOTIFY THE SCULPTOR THAT HIS PRO BONO WORK, SO FAR, HAS BEEN APPRECIATED, BUT THE PROJECT IS NOT FINANCIALLY VIABLE. IT WOULD BE A HUGE AND EMOTIONAL DISAPPOINTMENT, FOR ALL OF US INVOLVED, TO LOSE THIS ONCE IN A LIFETIME OPPORTUNITY. HERB MIGNERY, THE SCULPTOR, HAS POSTPONED HIS RETIREMENT TO ACCOMMODATE US, SO PLEASE CONSIDER THIS REQUEST CAREFULLY. AS IS COMMON IN HIS PROFESSION, HIS LEGAL COPYRIGHT AND OWNERSHIP OF THE CONCEPT WILL CONTINUE IN HIS RETIREMENT. • FOR THE RECORD, YOU MAY BE INTERESTED TO KNOW THAT VAIL RESORTS WAS ASKED TO PARTICIPATE IN THE FUNDING OF THE PROJECT. THEY DECLINED, SAYING, IN ESSENCE, "THE COMPANY HAD DONE ENOUGH FOR VAIL". WE THEN ASKED THE PRINCIPLES IF THEY WOULD CONSIDER MAKING A TOKEN PERSONAL DONATION. THEY DID NOT RESPOND October 17, 2017 - Page 226 of 8 - ORGANIZATION FISCAL: YEAR END: DECEMBER 30. 9 - ARE YOUR BOOKS AUDITED: ALL FUNDS ARE HELD BY TOV TREASURER IN RESTRICTED ACCOUNT 10 - CATEGORY OF FUNDING: EDUCATION AND ENRICHMENT. 11- HOW WILL FUNDS BE USED: BY CONTRACTUAL AGREEMENT, BETWEEN TOV AND SCULPTOR HERB MIGNERY OF LOVELAND, COLORADO FOR THE PRODUCTION AND SUPERVISION OF THE INSTALLMENT OF THE MONUMENT. TOV WILL DISBURSE ALL FUNDS IN ACCORDANCE WITH TERMS OF CONTRACT. NOTE: ALL COSTS FOR THIS PROJECT, FROM INCEPTION, ON MAY 7, 2015, THROUGH THIS DATE, HAVE BEEN PAID FOR, PRO BONO, BY ROGER TILKEMEIER, BILL REY AND HERB MIGNERY. 11 - HOW DOES REQUEST SUPPORT ITEM 10 OF THE CONTRIBUTION POLICY: THE MONUMENT, SYMBOLICALLY, VISUALLY AND PHYSICALLY, REPRESENTS THE FOUNDING OF VAIL, INCLUDING THE GORE VALLEY RANCHERS WHO HOMESTEADED THE PRIVATE LANDS UPON WHICH THE RESORT WAS BUILT, WITH PETE SIEBERT SHOWING THE PLANS FOR HIS VISION. THE LOCATION, SELECTED AND APPROVED BY TOV IN SLIFER SQUARE, EN ROUTE FROM THE PARKING STRUCTURE TO THE COVERED BRIDGE, WILL ENSURE MAXIMUM PUBLIC VISIBILITY. NOTE: THE PRODUCTION OF THE MONUMENT HAS A LEAD TIME OF APPROXIMATELY ONE YEAR, THEREFORE, WE PROPOSE THAT THE $70,000 ON DEPOSIT AND COMMITTED FUNDS BE USED TO ALLOW THE WORK TO BEGIN IMMEDIATELY UPON APPROVAL BY TOV WITH PROGRESS PAYMENTS PER CONTRACT. BY COINCIDENCE, ROGER'S 90TH BIRTHDAY IS IN NOVEMBER 2018. 12 - WHO CURRENTLY FUNDS YOUR ORGANIZATION: WE HAVE APPROXIMATELY $70,000, INCLUDING DONATIONS HELD BY TOV IN RESTRICTED ACCOUNT, PLUS FIRM COMMITMENTS, THE LATTER TO BE DEPOSITED WITHIN 10 DAYS OF TOV October 17, 2017 - Page 227 of APPROVAL OF FUNDING. 13 - MISSION STATEMENT: TO PROVIDE A HISTORICAL, LIFE-SIZE, PERMANENT AND HIGHLY VISIBLE, BRONZE MONUMENT, HONORING PETE SEIBERT, THE FOUNDER OF VAIL AND THE GORE VALLEY RANCHERS WHO CAME BEFORE HIM. PAGES 7 & 8 ARE NOT APPLICABLE TO THIS PROJECT MONUMENT DETAILS: SEE NEXT PAGE October 17, 2017 - Page 228 of "PETE'S DREAM" Peter Seibert (1924 - 2002) was the founder of Vail. Pete's dream, since childhood, was to build his own ski resort, which was realized with the opening of Vail in December, 1962. It rose from a sheep pasture along Gore Creek, to become one of the finest ski resorts in the world. The Gore Creek Valley had been homesteaded and settled by sheep and cattle ranchers in the late 1800's. It was a hard, but rewarding lifestyle in a quiet, beautiful mountain valley. Little did they know that their hard work in the development of the ranches' private lands and water rights would be the foundation for the future development of a ski resort. October 17, 2017 - Page 229 of Pete's friend, Earl Eaton, an Eagle County rancher, was an integral part of this adventure; he discovered the mountain. As Pete often said, "If I am the Founder, Earl is the Finder." Pete rallied a handful of dedicated investors, a small group of risk taking entrepreneurs and a cadre of devoted, loyal employees to create the resort. As the Ranchers did earlier, the Vail pioneers scratched and scraped to form a community of emotionally charged people whom developed a distinct culture of their own; The Culture of Vail. Without them and that essential culture, Vail would not exist today! The sculpture was dedicated to Pete and his early colleagues on , 201_ to honor them, for their foresight, energy and determination in creating Vail, as well as to honor the Gore Valley Ranchers who, unknowingly at the time, paved the way for him. The Monument was conceived, and developed by Roger Tilkemeier, who, along with his wife, Jeanne, pioneered the early development of East Vail in 1963. Bill Rey, owner of the Claggett Rey Gallery and sculptor Herb Mignery of Loveland, Colorado were key contributors to the success of this memorial. The Monument was generously funded by and the people of the Vail Valley communities. A Time Before Vail "There was a time before Vail.... A place wild and beautiful. It was called the Gore Valley. People were born, loved, laughed, cried and died there. They carved a hard life out of the mountains and barely left a footprint. They're still here. They roam these mountains.... the men and women of the time before. So when you're out on a moonlit night, or winding down a snowy trail, listen and look. Have your wits about you and they may offer you a glimpse of how it was. You might hear that old sad music in the pines and laughter on the wind." The Book of Lena Judi Elliot Kirby and Luke Gray October 17, 2017 - Page 230 of Introduction Pete Seibert's dream, since childhood, was to establish bis own ski resort, which he did - in spades! My dream is to establish a permanent, public and clearly visible memorial to him and to the ranchers who paved the way for his dream. (see the recently published "Book of Lena") The Title of the proposed memorial is: "Pete's Dream" My name is Roger Tilkemeier. My late wife, Jeanne, and I bought property in East Vail in 1963 and developed a small compound of condominiums on Main Gore Drive. We became an active part of the community even though we were six miles from Vail Village, which was considered a huge distance at that time We always have had a great admiration and respect for Pete and his ambitious plan for the resort, thro=e good times and bad. There were some ownership and management changes, as most of us know, as the resort grew and morphed into a corporation and eventually Pete left the company. However, those of us that were here from the beginning know, that without him, the resort would not exist. It was his ambition, foresight and determination that built the foundation for what is here today. When we recently returned home to Vail, after 13 years in Santa Fe, one of the first things we noticed was that there was no public and clearly visible memorial to Pete. I found this to be a travesty with respect to the importance of his work, which many now seem to take for granted or don't even know about. Also, because of who I am, I have always thought it to be significantly important to remind people of the ranching heritage that was here before the resort took root. My vision of memorializing Pete, and the ranchers who paved the way for him, is a monument of him showing the plans for his dream to a horseback, skeptical, Gore Valley Rancher, thus, symbolically, tying together Pete's work, with the importance of the work the ranchers did before him in homesteading and developing the private land and water rights. Without the private land and water rights, Vail would not exist today. With the invaluable help of Bill Rey and Sculptor, Herb Mignery, we have developed a clay model of the proposed monument so the public can better understand the historical and educational significance of the work. 1 feel strongly that this a project that needs to be done and hope that you enthusiastically agree! Roger x emeier roger. emeier@gmail_com 970 446 8117 505 690 1881 cell For more information and funding opportunities please calk or text Roger Tilkememeier October 17, 2017 - Page 231 of APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Memorial Park Foundation, a 501(c)(13) 2. Contact Person: Farnham St. John 3. Mailing address: PO Box 6444 Vail CO 81658 4. Telephone: 970-476-3400 5. E- Mail address: vailmemorialpark@gmail.com 6. Members and Titles of your Governing board: Carl Walker, Chair; David Riddle, Vice Chair; Charlyn Canada, Secretary; Diana Donovan, Treasurer; Pam Brandmeyer; Joe Hanlon; Gussie Ross 7. Amount of contribution requested: $50,000 8. Organizational fiscal year-end: Fiscal year is calendar year. 9. Are your books audited? No, but taxes prepared by a professional, and a copy of annual fi- nancials are filed with town for review and archiving. 10. What category of funding is your organization applying for? Services 11.a. How will the contribution be used? The contribution will be used to cover operating ex- penses during the 2018 fiscal year. The Vail Memorial Park (VMP) approached the Minturn Cemetery District (MCD) for funding on March 13, 2017, and were subsequently denied on April 18. Included is our request for funding from MCD, MCD financials and MCD's letter of denial. The VMP approached the MCD because the TOV is included in the boundaries of their Special District. In 2017, the mil levy will raise approximately $503,000, of which $447,000 comes direct- ly from the TOV. The VMP cemetery status 501(c)(13) qualifies it for a portion of this dedicated revenue source. Following the denial from the MCD, the VMP Board then approached the County Com- missioners, who currently have staff looking into the matter. As a Special District within Eagle County, the commissioners ultimately appoint the MCD Board members and certify mil levy dis- bursements. Pending the outcome of this review, the interim funding solution is to request a contribution from the town. In the event the MCD changes it's decision and funds the VMP, the town's contribution would be returned. It is the VMP intention to return the entire $100,000. 11.b. How does your request support the item 1C of the contribution policy? Until the advent of the VMP, Vail did not have it's own cemetery. It had proven to be a controversial subject over the years. On one epic election, Vail voters chose to operate and maintain but not provide funding. The development of a final resting place and memorial to those departed is as essential to the core of the community as documents it's history (CO Ski and Snowboard Museum), educating and communicating with our constituency (ch 5), providing for the safety, health and education of our children (Eagle Valley Child Care), and nurturing the natural and beautiful environment in which we live (Betty Ford Alpine Garden). This town amenity completes the fiber of this commu- nity. 12.Who Currently funds your organization? 13 Years ago the town agreed to a $50,000 loan to jump start the VMP. When the Board presented the repayment to the Town Council, the council in turn donated it back to the VMP. At that same time a fundraising effort within the Vail Commu- nity raised $418,923 for the initial development. Currently the VMP relies solely on user fees in the form of memorial selections of which 49% is retained in a perpetual endowment fund, and 51% for operations and future construction and improvements. In 2017 the TOV approved a $50,000 request for funding to enable expansion of available memorials. We are looking for an- other $50,000 dedicated to operational expenses for 2018. It is out intention to return the 2017 and 2018 contributions from the TOV entirely. 13. Organization's mission statement: Per our bylaws; "The mission of the Vail Memorial Park is to serve to celebrate, remember and honor the lives of the many people who have helped define October 17, 2017 - Page 232 of Vail though their experiences and contributions. By paying tribute to these diverse individuals, the Foundation will strengthen our sense of community, build upon our history and connect with others who share a spiritual passion and love for Vail" VMP Proposed Budget 2018 2017 Approved Budget Notes and Explanations 2018 Proposed Budget Notes and Explanations Income Urn burial inscription $500 Averages of past 6 years $500 Averages of past 6 years $8,000 Additional inscri ptions, encouraging prepayment $8,000 Additional inscriptions, encouraging prepayment Bench $30,000 $30,000 Boulders flagstones Wall pet services tree Total income Expenses bank charges $35,000 New boulders $35,000 Phase 3 boulder $4,000 Average number $45,000 $1,000 $4,000 Average number Selection of Wall stones _ Pet park $123500 $55,000 Average since 2010 is 110,100 $24 Phase 3 walls $1,000 Pet park $133500 Average since 2010 is 110,100 $24 6450 contract labor $31,150 $34,150 Park Administration blast material compressor expense mask Inscription total $500 Alu Oxide. Have 3 bags in trailer from 2014 $125 Hoses, nozzles, water separator, O -rings, Oil and fuel $725 Alu Oxide Abrasive $200 Hoses, nozzles, water separator, O -rings, Oil and fuel $4,700 Average $3475 Mask Sign Design, fee for images should off set $5,325 $4,700 $5,625 Average $3475 Mask Sign Design. October 17, 2017 - Page 233 of 2017 Approved Budget Notes and 2018 Proposed Notes and Explanations Budget Explanations 6180- insurance Land lease 6550 -Office expense' 6240 Park Maintenance 6270 Professional fees Marketing web open house other Total Marketing Misc Expenses $1,690 $1,790 $814 Average since 2010, Phone, paper, ink $814 Average since 2010, Phone, paper, ink $1,500 Bridge repair and stain. Concrete stabilizer, Rent Skid Steer $500 $3,500 Expansion cleanup and contingency $500 Legal & CPA $700 $300 $300 annual hosting, + in case we get hacked Town Picnics, Pioneers Weekend $800$300 annual hosting, + in case we get hacked $600 Host Event at Park for Phase 3 $300 Print Brochures $400 Print Brochures $1,300 $2500 Landscape design work in Prep for 2017 Phase 3 Total expenses Net Ordinary income 7010 interest perp 7030 Other Net Income $44,803 $123500 $1,000 $79697 Average since $1,800 $2500 Landscape and plant trees $50,703 $133500 $1,000 $83797 Average since 2010 is $74,500 2010 is $74,500 2 October 17, 2017 - Page 234 of APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Junior Hockey Association dba Vail Eagle Hockey Association, Vail Mountaineer Hockey Club 2. Contact person: Casey Parliament — President / Zach Blom - Director 3. Mailing address: PO Box 2591, Edwards, CO 81632 4. Telephone: Charla Blizzard — 970/230-0317, Zach Blom — 303/356-9935 5. E-mail address: charla.blizzard(a�mtnbev.com, director@vailmountaineers.org 6. Members and Titles of your governing board: Casey Parliament — President, Jeff Place — Vice President, Paul Backas — Treasurer, Mike Suhadolink — Secretary, Charla Blizzard — Fundraising Chairman, Mick Kelly, Karl Borski, Blake Putnam, Brian Desmond, Jared Binicki — VRD, Sheryl Staten - WECMRD 7. Amount of contribution requested: a. 1 day usage of Donovan Pavilion and 1 day usage of Dobson Arena throughout the 2017-18 year to support general program initiatives (non -hockey). Uses may include but are not limited to: Opening Season Kickoff Fall 2018, End of Hockey Season gathering (families and players) spring 2019. Days on a TBD basis for potential celebrity fundraising events / community events. Days shall be restricted to non -peak or off season dates as per your direction. This October we will be using our gifted Donovan Pavilion for a Casino fundraiser party — this will be our first year and we hope it will be an annual event for the club. b. 4 weekends of complimentary ice time at Dobson Arena (Friday through Sunday) in November 2-4, 9-11 & 16-18. c. 1 week of complimentary ice time at Dobson Arena Monday — Friday from 8am - 5pm, June 25-29, 2018. This request will support our Summer Precision Skills Clinic. d. 1 TOV parking pass for our Director of Hockey, who maintains an office at Dobson Ice Rink. e. Vail Mountaineers Hockey Club in -ice logo placement at Dobson Arena (not center ice). f. 1 day use of the new Club House at the golf course for end of season/volunteer appreciation party in April or early May. October 17, 2017 - Page 235 of 8. Organization fiscal year-end: June 30, 2017 9. Are your books audited? No 10. What category of funding is your organization applying for? (see definitions on page 1): In -Kind Contribution 11. How will the contribution be used? The Vail Mountaineer Hockey Club is one of the region's premier youth non-profit entities which provides a material ongoing benefit for local youth, local businesses and the community at large. The program is operated in close partnership with Dobson Ice Arena; our program is the largest single client with expenditures in excess of $60k / year. Our signature event, the Annual Sportsmanship Tournament, attracts 70 youth hockey teams from across the nation during the first 3 -weeks of November. This tournament provides an economic boost to the Vail Valley in an otherwise slow period prior to the Thanksgiving holiday. Our direct economic impact to the Town of Vail and the business community is estimated at approximately $2.5m annually as follows: Visitation Metric Total visiting hockey teams 70 Players & coaches / team 17 Additional family members / team 51 Total attendees / team 68 Total visitors in attendance 4,760 Lodging & Ancillary Revenue Metric Overnight stays / team 2.2 Room nights/ team 2,618 Average room rate $150 Total lodging revenue generated $392,700 Ancillary spend per person / day $200 Total ancillary spend $2,094,400 TOTAL DIRECT ECONOMIC IMPACT $2,487,100 Hosting this annual tournament costs the program approximately $50k each year in direct tournament expenses; tournament ice time alone represents 50% of the expense. October 17, 2017 - Page 236 of The complimentary ice time requests (#7b & #7c) will directly support our annual tournament. The Tournament is not the only time the VMHC is driving people into Vail. We host over 47 hockey games during the regular season at Dobson Arena with teams traveling from all over Colorado. This also provides an economic impact on tourism with hotels, shopping, skiing and dining during the weekends from November through March each year. Here are some estimated numbers as the calculations are rounded and we cannot identify if our guests are shopping and/or skiing. _eague Games - Dobson Arena - Nov thru Mar Total non -overnight league games Players & Coaches / team Additional family members / team Total attendees / team Total visitors in attendance Metric 13 17 51 68 884 Ancillary spend per person / day Metric Meals Shopping Skiing Total ancillary spend $15 tbd tbd $13,260 Overnight League Games - Dobson Arena Total overnight league games Players & Coaches / team Additional family members / team Total attendees / team Total visitors in attendance Metric 8 17 51 68 554 Lodging & Ancillary Revenue Metric Overnight stays / game Room nights / team Average Room Rate Total lodging revenue generated 8 1 $150 $83,100 Ancillary spend per person / day Meals Shopping Skiing (lunch, dinner, breakfast, lunch) Metric $80 tbd tbd Total ancillary spend $44,320 October 17, 2017 - Page 237 of TOTAL DIRECT ECONOMIC IMPACT $140,680 In addition to the Sportsmanship Tournament, the VMHC is now offering a premier training camp — the Precision Skills Clinic - during the last week in June. This clinic is now in its second year and growing. The first year we had approximately 40 skaters, this year we have over 60 and a new high school age group has been added. We predict the numbers will continue to grow each year. Our 5 year plan is to have an overnight clinic incorporating hiking, biking, rafting, and other events to become a destination sports camp in Vail right before the 4th of July weekend. We are requesting ice time (#7c) to help manage costs and continue to produce a Destination Hockey Clinic for youths ages 8-17 in early summer. The VMHC currently provides a world-class experience for approximately 180 players and families within the Vail Valley. The program has established a fiscal policy which mandates that 60% of program fees are generated through player registration. The remaining 40% is `subsidized' through various fundraising initiatives. As such, we are highly dependent on partnerships within the community and our volunteers. Requests #7a, d -f are all submitted to support our general program expenditures and to support ongoing efforts to create a Program of Excellence for the youth of our community. Our request for a VMHC in -ice logo is warranted to show our commitment to partnership and to share our love of hockey and the TOV as one unit. We want to be recognized as a partner and customer of VRD and the TOV. Our logo would greatly support our club marketing to youth who visit Vail and our local youth hockey through the VRD and WECMRD Mini Mite and Mite programs. 11. How does your request support item 1C of the contribution policy? The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the town's mission, and how this contribution will affect our resort community's future health. The proposals must comply with the criteria for the applicable funding category requested (criteria outlined on pages 1-2). The Town Council's mission statement reads: In order to be the premier international mountain resort community, we're committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. The VMHC has held the Sportsmanship Hockey Tournament for almost 40 years. We feel that we have created a boost in the Vail economy right before ski season kicks off in the month of November with this tournament with an estimate of $2.4 million in revenue for the TOV business community. The hockey players from the state of Colorado, and Utah have all played in this tournament. We also have teams from all over Denver, Breckenridge, Steamboat Springs, Telluride, Glenwood Springs, Aspen and more surrounding areas of Colorado. Our goal next season is to have several spaces in each player division for out of state teams to participate. Vail presents itself as a standalone top tier location for everyone to travel to for youth hockey. We had more complements last year than ever before based on our customer service, detailed map of Vail and our hospitality. We also bring in new families who can see Vail for the first time and want to come back because of how friendly everyone is and how easy it is to get from place to place with the bus system. We co -promote our tournament with our rink board sponsors to drive business back to Vail. We have signage up at local restaurants about our tournament. We provide diversity October 17, 2017 - Page 238 of by hosting all ages and an all team tournament from Squirt age to Midget (8-17 year olds). We also have a scholarship fund dedicated to help families bring their children into hockey who cannot afford to do so financially. This is not only with the cost of hockey, but with lessons, camps and equipment, not to mention hotel rooms for competitive travel. Hockey is not only recreational, but is growing in our Valley, especially with the Yeti winning the championship in Las Vegas, that makes more people want to see why hockey is so great in the Vail area. We provide education by our tournament being about Sportsmanship and being good players on the ice by having a tournament about mutual respect for one another. We have a # contest on Instagram — "Who is the Team with the Best Sportsmanship". The winner last year created VAIL with players bodies on the ground at Dobson. It was amazing! We share your TOV mission by our commitment to vibrancy in the 4th of July Parade. Each year we enter an Award Winning Float in our category. The children love to walk in the parade and hand out candy. We are proud to wave our colors and show our Vail Mountaineer pride in the yearly parade. We also continually have teams asking when registration begins because they do not want to miss our Vail Tournament. Our town is one of a kind and we feel we help promote this great environment with our hockey program and Sportsmanship Tournament. We also are newly beginning our plans for the future with our Precision Skills Clinic. We increased our attendance by 20 kids in its second year. We also have kids in our clinic this year from Boston and several from Denver. We hope to turn this into an overnight camp with the campers staying in Vail between ice and dryland activities plus bring in rafting, biking and hiking and possibly a day of golf. We want to turn the end of June into our time in Vail to become a destination hockey skills camp or a staycation camp for area youth. Lastly, our team is comprised of hockey players up and down Eagle County from Gypsum to East Vail. We have the name Vail in our Club name for a reason. Branding for Vail and branding for us as one group united under the same banner. We represent Vail and our name with pride and only want to enhance your image and yours. We are the biggest customer of Dobson Arena spending over $60,000 a year in ice payments and dasher boards. We will continue to be the biggest as our club numbers continue to grow and we will be needing more ice time to accommodate our membership. For example, each year we have 3 Squirt level teams and this season we are predicting 5 teams. In the Pee Wee division we had 3 teams (for the first time) and will have 3 teams again. We are starting a new full season Midget (JV) Team for those high school freshmen who do not get to play. We are definitely growing and we greatly need your assistance to sustain our payment structure for all the hockey families. Who currently funds your organization (other governments, private donations, user fees, etc.)? Our program is 60% funded by player fees, the other portion comes from Sponsors, Fundraisers and Government entities. 13. Organization's mission statement: October 17, 2017 - Page 239 of Vail Mountaineer Hockey Club Mission: We are a Program of Excellence committed to developing character through youth hockey. Our values include the principles of respect and sportsmanship with an emphasis on fun in a safe and healthy environment with both recreational and competitive levels of play. APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format instead of this form, as long as part of the application's single electronic file (no multiple files please) Round all figures to the nearest dollar. Please present in as much detail as possible. October 17, 2017 - Page 240 of Vail Mountaineer Hockey Club BALANCE SHEET As of June 30, 2017 TOTAL ASSETS Current Assets Bank Accounts 1001 Alpine Bank Ops x2240 18,218 1001.10 QB - Intuit Merchant - OLD 0 Total 1001 Alpine Bank Ops x2240 18,218 1010 Alpine High Yield x3069 86,902 1015 Alpine Registration x7749 14,093 1020 1st Bank -Sponsorship x1204 42,674 1035 1st Bank Vail - Raffle Account -25 Alpine Uniforms x8168 21,003 Edward Jones x7844 - Gift of Hockey 1,400 PayPal VMHC 1,390 Total Bank Accounts $185,655 Accounts Receivable 12 Accounts Receivable 35,133 Total Accounts Receivable $35,133 Other Current Assets 12000 *Undeposited Funds 250 1230 Error Credit Cards 949 1310 Hockey Director Fee Advance 500 1899 Undeposited Funds (OLD) 0 Total Other Current Assets $1,699 Total Current Assets $222,487 Fixed Assets 15 Furniture, Fixtures and Equipment 1510 FFE - Office 1,144 1520 FFE - Jerseys 43,103 Jersey Depreciation -24,912 Total 1520 FFE - Jerseys 18,190 Total 15 Furniture, Fixtures and Equipment 19,334 Total Fixed Assets $19,334 TOTAL ASSETS $241,821 LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable 20000 Accounts Payable 0 Total Accounts Payable $0 Total Current Liabilities $0 Total Liabilities $0 Equity 2930 Unrestricted Net Assets 30000 Opening Balance Equity {3} 37,286 Net Income 75,382 Total Equity TOTAL LIABILITIES AND EQUITY TOTAL 129,153 $241,821 October 17, 2017 - Page 241 of $241,821 Profit & Loss Statement Vail Mountaineer Hockey Club PROFIT AND LOSS July 2016 - June 2017 INCOME 30 Program Income TOTAL October 17, 2017 - Page 242 of 31 Youth Program Income Girls U12 Program 12,170 Girls U14 Program 11,285 Girls U19 Program 14,173 House Rec Program 6,460 U10 Squirt Program 35,850 U12 Pee Wee Program 61,885 U14 Bantam Program 36,200 U18 Midget Program 8,385 Total 31 Youth Program Income 186,408 Uniform Rental 7,900 Volunteer Fees 1,200 Total 30 Program Income 195,508 321 Clinics & Misc Programs 18,638 351 Tournaments Commissions 10,321 Retail Sales 3,403 Team Entrance Fees 110,506 Total 351 Tournaments 124,229 40 Fundraising Income 4330.00 Direct Public Grants 4,650 4340.00 Direct Public Support 4340.10 Business Contributions 49,890 4340.30 Gifts in Kind - Goods 2,000 Gift of Hockey Donations 887 Total 4340.00 Direct Public Support 52,777 4610.00 Other Types of Income 4610.50 Miscellaneous Revenue 763 4800 Silent Auction 2,110 Apparel Sales Income 803 Total 4610.00 Other Types of Income 3,676 4700.00 Special Events Income 23,030 Total 40 Fundraising Income 84,133 4500.00 Investment Income 4510.10 Interest -Savings, Short-term CD Total 4500.00 Investment Income 44 44 Discounts & Promotions -1,335 Total Income $421,218 COST OF GOODS SOLD Clinic & Camp Direct Expenses Fundraising Direct Expenses Rink Board Expenses 6,868 11,675 Special Events Production Expenses 2,741 Total Fundraising Direct Expenses 14,416 TOTAL Program Direct Expenses 5140.50 Tournament Fees 24,564 Coach Travel Reimbursement 12,804 Coaching Apparel 5,042 Coaching Fees 5,000 League Fees 2,082 Officiating Expenses 14,545 Officiating Travel 610 Total Officiating Expenses 15,155 Player Uniforms Expenses 13,134 Program Ice Rental -2,696 October 17, 2017 - Page 243 of Ice Rental - Dobson 47,616 Ice Rental - EPIR 46,506 Total Program Ice Rental 91,426 Total Program Direct Expenses 169,206 Scholarship Awards 6,300 Tournament Direct Expenses Retail Sales Costs 286 Tournament Ice 23,225 Tournament Officiating 16,797 Tournament Production Expenses 6,975 Total Tournament Direct Expenses 47,283 Total Cost of Goods Sold $244,073 GROSS PROFIT $177,145 EXPENSES 50 Program Expenses 5100.00 Misc Team Expenses 3,405 5300.00 Coaching Admin Expenses 5310.15 Coaching Admin Travel 2,612 Total 5300.00 Coaching Admin Expenses 2,612 5610.10 Program Meeting Expenses 372 5720.10 Program Clinics & Camps 1,100 Club Uniforms & Apparel 2,883 Hockey Supplies & Equipment 5,378 Program Special Events 1,667 Total 50 Program Expenses 17,418 60 Administrative/ General Expense 6010.10 Accounting / Bookkeeping 675 6019.10 Bad Debt 879 6022.10 Bank Charges & Fees -35 CC Processing Fees 1,167 Total 6022.10 Bank Charges & Fees 1,132 6043.10 Taxes, Fees, & Licenses 151 6056.10 Office Supplies 130 6057.10 Postage, Mailing Service 92 6060.10 Printing and Copying 28 6083.10 Admin Travel 631 621 Contract/Outside Services 2,000 6220.10 Hockey Director Fees 59,366 Administrative Services 6,584 Total 621 Contract/Outside Services 67,950 Communications - Voice & Data 32 Dues & Subscriptions 430 Marketing 5110.20 Mite Promotions 1,140 TOTAL Communication 873 Total Marketing 2,012 Meeting Expenses 1,582 Total 60 Administrative/ General Expense 75,725 Total Expenses $93,143 NET OPERATING INCOME $84,002 OTHER EXPENSES 6035.10 Depreciation Expense 8,621 Total Other Expenses $8,621 NET OTHER INCOME $ -8,621 October 17, 2017 - Page 244 of NET INCOME $75,382 October 17, 2017 - Page 245 of APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Special Olympics 2. Contact person: Kathy Mikolasy 3. Mailing address: PO Box 3724, Eagle, Co 81631 4. Telephone: 970-390-3816 5. E-mail address: chilihorse@hotmail.com 6. Members and Titles of your governing board: N/A 7. Amount of contribution requested: We are requesting 50 parking passes to be used by our Volunteers on Sundays starting on January 7, 2018, and going through the ski season with the exception of the weekend that we have our State Competition at Copper Mountain. At this time we do not have that date. It will be some time in March of 2018. 8. Organization fiscal year-end: N/A 9. Are your books audited? N/A 10. What category of funding is your organization applying for? (see definitions on page 1): In -Kind Request 11. How will the contribution be used? Local Special Olympics serves the special needs populations of Eagle County and the passes will be used for our dedicated volunteers. We appreciate all our Volunteers do and it is wonderful to be able to help them with parking while they are working with and training our Athletes during winter training each Sunday in preparation for our Regional and State Competitions. 11. How does your request support item 10 of the contribution policy? In addition to Special Olympics Mission Statement, this promotes community awareness and interaction with Eagle County's Special Needs Population which we see again and again as a win-win situation for everyone involved. We try to provide opportunities for our Athletes to be able to participate in the sports and recreational activities that the Vail Valley offers. October 17, 2017 - Page 246 of 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? We receive limited funding from State of Colorado Special Olympics and also from our Regional Office in Glenwood Springs. We occasionally get private donations. Otherwise, our Volunteers not only volunteer their time but will contribute funds if we need money for additional things like an end of the season picnic or equipment for any of our Athletes. Vail Resorts, through their Epic Promise Program, donates to us our lift tickets and the use of the race course on Vail Mountain. 13. Organization's mission statement: The Mission of Special Olympics Colorado (SOCO) is to provide year-round sports training and athletic competition in a variety of olympic type sports for children and adults with developmental disabilities, eight years of age and older, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy, and participate in a sharing of gifts, skills and friendship with their families, other Special Olympics Athletes and the Community. October 17, 2017 - Page 247 of APPLICATION FOR TOWN OF VAIL FUNDING GENERAL fNSTRUCTIONS Alf applications must be submitted to the Town of Vail by June 80, 2017 by ti: DO P. M. You must provide an el.ectranic version only (Single fifie please), sent f .camith vailgov_com. any application received after that date will not be considered. For q uesdons on the financial statements, please contact Carlie Smith at 479-2119_ PLEASE TYPE THIS APPLICATION OR PR/NT IN SLAC K IN K 1. Name of organ iz tiOn; Small Champions, Inc. 2. Contacl person: John Weiss 3. maiiing address: PO Box 4691 Vail, GC 81658 4. 97210-00044 5, E-mail address: sma]lcham pions grnai Leon 6_ Members and Titles of your governing board Connie Miller -Board Chair, Steve Holden -Tr, surP_r, Knra Heide, Kristin Jennings, Donna Johnson, Brian Nestor. Honore Everly, 7_ Amount of conlbtKilion requested: 60 parking passes {day) B, Organization fiscal year-end: Decernber 31 9, Are your books audited? Yes 10, Page 1): In -Kind requt 11_ How will the Onrtitribution be used? (see definitiOnS On Parking for the parents and coaches of our disabled and special needs children who participate in our Small Champions Ski and Snowboard program on 9 "off-peak" Sunday's during the 201.7-18 winter season_ 11 _ HOw does your request support item 1G of the contribution pxliey? Small Champions provides a significant positive impe c t On the community by providing an opportunity for children Of Eagle County that are challenged with physical, cognitive. and multiple disabilities to be pail of a group from the same community that meets Often to enjoy sports, grow, learn. and have fury_ it is very important for our Small GhampionS tO have a p€er group, and for their f mitie_s to forge friendships ena bring them to help each other. The program is ora endimous benefit ti the famirigis of the children (many of whom volunteer and participate in the program). There is no other outlet in Eagle County wtrer they are able to interact with other families add support the physical development of their child. Small Champions also reel -tilts volunteers from the community that are available to offer assistance and their friendship wtrile experiencing a 6 October 17, 2017 - Page 241 sport with p particIpan. The final ca tcome is a sense of acCQmplisl1ment and belOnging for each pprlikirrani that begins with learning a sport. No iltier program exir;}ts in the Eagle V IIey to pr atd the$0 services fear these children_ 12. Who currently tir,dn your organiza[ion (other governments, private donations, user fees, etc_)? Vail Resorts Epic Promise, Town of Vail, Town of Avon, Eagle County; United Way of Eagie River Valley, Eagle County School District, Roubos Family Foundation, SI fifer Smith Frampton Fiurrdjtiori, Vail Valley Care Vatl Valley Surgery Center, as well as many local individuals and businesses_ 13. Organization's mission statement; Small Cha rr3piss is a non-profit organizations committed to enha oir19 arid improving quality of fife by providing sports aid rec IirtiaI opportunities for eligible youth with multipl€, disabilities who are residents of Eagle County, Colorado. InclividuarSreoeiva reeds based instruction to support their developmental pre rmss_ We collaborate with and educaie community organizations,. and generate sustainable funding and services_ October 17, 2017 - Page 24! 1¢yN PRI •34414E17 4ctiruol [Basis Erna!! Champions, inc. 1343[a nee Sheet As. of March 11, 20117 ASSETS Cur and Aiaati ChctllingiSa ri 111 Bank -Small 'Chi limns. In , 1st Bank Small Champs Pro Ras ia't F,lwnk- rr II Charripo ru .IrrS. -mfr liar . 1.17 1001004.04 102,4517 Ec7 Tor.al lit B `II saSalr Ch3,npiwk>} IriL 208,447.1332 Walla Fargo irr e,irnont 0iridoa ri . Fhtil-rrfrllhi Maks £31RG IIIYIriilllluiiE- WM. Topi Wta 1.71 pito Inv maid Total GhnolumgrE.atfros Account" Rasslwble 4C1 0•- r- RiicHlidaNal Total Accovnto Ruronmt a T 191 C=TIN' L Aria/. 1 SL 1 S LIABILLIIE2 a EQUITY LIabllrbas Gorted Lia i.aies x.44 t 03y:dhIN Accourris Pa yule TCIIAI i ulld Payahlr Tota: Camila L;atlilltias Tot7I 11h-'4Ss 'Eq." Roainad Earnings UAruwrietati hie{ Assam Nat Incase 1ota1 CsUpp4r TOTAL LIABILITIES a EOUTTY 8 524.42 148,984.40 14%404.42 W.7.962 a+ 2.UfEIM 2 600 {0 360,702_44 : +1.142i Y. . 1.1.74-S aS 11.x4•El as 92,799 4C -Z.42;5'111 9a5,Jfs 1t PagF.1 October 17, 2017 - Page 251 c-tr714.1 Accrual Banka SmaIL Charrlpions , Inc, Profit & Loss Budget Ovaneiew Jail uary 1!I rough rot-Cernber 20-17 Jin - Dirt 11 crdnarp Incarnt<xpenze Inccrtne anlrilxbHln rrmtl Crain 1 til CrJI?•01:1 Golf 3ournamt.nt r4C•err++r # .CO.00 Pries '.i ill Rs' Ilscome Winter P c. rirn re ,rHIIiz 250404 TnLaI Prrtyrrn Fcc Incomr 2.501.0C1 Total Mane i$6.565 00 Costotr da Sa+41 Cot' TilienJnXITIR Eipirrsf Ciocrlrlp Enlar79111rt'rer11 nes FH«H Hate In Ona InaoranGe Pfitis $r9rc4 GDIt Toum 11nrrt rptnmi Toch Celt Tournament Expanse Total' c€ - Cr00A Pront Exp4ns4 td$ C +mpi kr497Am txpllau Co:11111±1 LAte -?r Orfr.7m C.x.rd Pnsgram Expense I1 n wrig Horsciack FJdmp Rod Pv-Hprrl7 RumIrwF Cirl7µ *wen_ L fcranni W ECr F I i1.2L 4.00 11,334.00 i75.Pti 06 50 040.44 09000 10.000 00 2000 cc. Total Prc.rwn Exixrnw 00'rir.00 Toal trrrafi Chirnpi lls Program Erpenea 130%350 04 Anc.aurMlk+g $pftwAr%l Fsllifda. 03 Barri arra Grcdt t CMS $ ik Fr«o: 1150 Cnhdil Card Fors EOM* !Dud Bink rrld Gr dlt Card Fiat 6Th 00 Caninet Fervlr:os L,*9pl 9rd 191G-Fili FMS TataI Corrtras1 ° kz 3naurarror - Llabulgr. 0 And 0 1 rdalr� snd EquIpmurt Refit 1:`,u-kInU, IJ�it6 nod EadittEks and tg np r re LICHIIAY, Preirtil Yid Fil;nq F44.. •Ma�lrtr+a Hcb n:<•riralr:1r11M111:H M 1iciing Wit.r roll rnskHliI l MI!c IL}In1.IIIl QpHrrl.i ll•L 9 ?.000 00 gm nil 600 00 000 d} 103 00 gek 1.304.00 October 17, 2017 - Page 25 S.07 PM ACGrual BasFs SrrMaGG Char;lpi1ns, Inc, Profit & Loss Budget Overview Jan Liar/ trauah December 2017' Pocb!lo and hipping °wI1Plhi1 - NFL 17 200.0} 50a do Tiati I %a tI eels 700.60 Tr J Marling% Meal* 750 CO TrJtrol Inti NC9brys • Qtht.r MON Taal Travel ane rdcani- is 454.00 Tori) E. .i II .L 141.396.X' No! Crrlirary .nxirru+ 33,93500 NcrGxamc 33,13.1110 10 Pmje October 17, 2017 - Page 25: VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Adjournment 8:40 p.m. TOWN Of UAJL October 17, 2017 - Page 253 of