HomeMy WebLinkAbout2017-11-21 Agenda and Supporting Documentation Town Council Afternoon AgendaVAIL TOWN COUNCIL REGULAR MEETING
Agenda
Town Council Chambers
2:30 PM, November 21, 2017
TOM Of UAJt
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1. Swear in New Council Members
1.1. Swear in new Council Members 5 min.
Presenter(s): Patty McKenny, Town Clerk
2. Appoint Mayor and Mayor Pro Tem
2.1. Appoint Mayor and Mayor Pro Tem 5 min.
Action Requested of Council: Per Vail Town Charter Section 3.3-3.4, the
members will select the Mayor and Mayor Pro Tem by motion, as follows "I
move be elected as Mayor of the Town of Vail for a two year
term which ends at the organizational meeting held after the regular
municipal election in November 2019." The motion will require a second and
a vote of all members of the council.
Background: This vote may be taken by using ballots but would require a
motion and approval by the council to use this selection process. Selection
of the Mayor Pro Tem requires the same formal action by motion and
approval of council.
3. Presentations / Discussion
3.1. Town Council Orientation
Presenter(s): Matt Mire, Town Attorney
Action Requested of Council: No action required.
Background: Review numerous topics about the legal role of elected
officials, the power, authority, and meetings of the governing body, and
preventing public official's liability (preview CI RSA video; 20 min.). Topics
include: home rule, legislative acts, public (open) meetings, executive
sessions, quasi-judicial matters, conflict of interest, and ex parte contacts
4. DRB / PEC Update
4.1. DRB / PEC Update
Presenter(s): Chris Neubecker, Planning Manager
60 min.
5 min.
5. Information Update
5.1. Future council meeting agenda topics 5 min.
November 21, 2017 - Page 1 of
5.2. CSE Meeting Minutes November 1, 2017 DRAFT
5.3. VLHA Meeting Results
6. Matters from Mayor, Council and Committee Reports
6.1. Commission on Special Events Call Up Items - Update
Presenter(s): Dave Chapin, Mayor
Action Requested of Council:
6.2. Council Committee Appointments
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Preliminary discussion only, formal action to
occur on December 5, 2017.
Background: The committee list is presented for preliminary discussion at
this meeting. Final appointments will be scheduled for the December 5,
2017 meeting when all members are present.
6.3. Sisterhood City Exploration Visit to Japan (2018)
Presenter(s): Patty McKenny, Town Clerk
Action Requested of Council:
Council discussion about who makes up the Vail delegation traveling to
Japan in January 2018.
5 min.
15 min.
10 min.
6.4. Colorado Energy Plan Letter of Support 5 min.
Presenter(s): Dave Chapin, Mayor
7. Executive Session
7.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402 (4)(b) - to receive
legal advice on specific legal questions; Regarding: Special Development
District Process; 2) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the
purchase, acquisition, lease, transfer, or sale of property interests; to
receive legal advice on specific legal questions; and to determine positions,
develop a strategy and instruct negotiators, Regarding: Lot 1, Bighorn
Subdivision Second Addition
Presenter(s): Matt Mire, Town Attorney
8. Recess
8.1. Recess at 4:40 PM
15 min.
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
wwwvailgov.com. All town council meetings will be streamed live by High Five Access Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media
website the week following meeting day, wwwhighfivemedia.org.
November 21, 2017 - Page 2 of
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48
hour notification dial 711.
November 21, 2017 - Page 3 of
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Swear in new Council Members
PRESENTER(S): Patty McKenny, Town Clerk
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November 21, 2017 - Page 4 of
TOWN IfO
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Appoint Mayor and Mayor Pro Tem
ACTION REQUESTED OF COUNCIL: Per Vail Town Charter Section 3.3-3.4, the members
will select the Mayor and Mayor Pro Tem by motion, as follows "I move be elected as
Mayor of the Town of Vail for a two year term which ends at the organizational meeting held after
the regular municipal election in November 2019." The motion will require a second and a vote of
all members of the council.
BACKGROUND: This vote may be taken by using ballots but would require a motion and
approval by the council to use this selection process. Selection of the Mayor Pro Tem requires the
same formal action by motion and approval of council.
November 21, 2017 - Page 5 of
TOWN Of UAJL
VAILTOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Town Council Orientation
PRESENTER(S): Matt Mire, Town Attorney
ACTION REQUESTED OF COUNCIL: No action required.
BACKGROUND: Review numerous topics about the legal role of elected officials, the
power, authority, and meetings of the governing body, and preventing public official's liability
(preview CI RSA video; 20 min.). Topics include: home rule, legislative acts, public (open)
meetings, executive sessions, quasi-judicial matters, conflict of interest, and ex parte contacts
November 21, 2017 - Page 6 of
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: DRB / PEC Update
PRESENTER(S): Chris Neubecker, Planning Manager
ATTACHMENTS:
Description
November 1, 2017 DRB Meeting Results
November 13, 2017 PEC Meeting Results
TOWN IfO
November 21, 2017 - Page 7 of
DESIGN REVIEW BOARD
TOWN OF VEIL' November 1, 2017, 3:00 PM
Vail Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order
1.1. Present: Andrew Forstl, Doug Cahill, Peter Cope, Rollie Kjesbo
Absent: Bill Pierce
2. Project Orientation
2.1. Project Orientation 1:30 PM
3. Site Visits
3.1. Campbell Residence - 4791 Meadow Lane Unit A
3.2. Vista Bahn Building - 298 Hanson Ranch Road
3.3. Gastof Gramshammer - 231 Gore Creek Drive
3.4. Vail Transportation Center - 241 East Meadow Drive
3.5. Vail Sports - 521 East Lionshead Circle - not visited
4. Main Agenda
4.1. DRB17-0445 - Vail Sports
Final review of a sign
Address/Legal Description: 521 East Lionshead Circle Unit 101/Lot 3, Block
1, Vail Lionshead Filing 1
Applicant: Vail Resorts Retail
Planner: Justin Lighffield
Doug Cahill moved to Approve. Andrew Forstl seconded the motion and it
passed (4-0).
Absent(1) Pierce
4.2. DRB17-0462 - Gasthof Gramshammer
Final review of an exterior alteration (tent replacement)
Address/Legal Description: 231 Gore Creek Drive/Lot A, Block 5B, Vail
Village Filing 1
Applicant: Gasthof Gramshammer Inc.
Planner: Chris Neubecker
1. The retractable awnings on the south side of the building shall also be
replaced in a color and material to match the dining patio tent (yellow and
white stripes) at the same time that the tent is replaced.
November 21, 2017 - Page 8 of
Doug Cahill moved to Approve with Conditions. Andrew Forstl seconded the
motion and it passed (4-0).
Absent(1) Pierce
4.3. DRB17-0469 - Vail Transportation Center
Final review of an exterior alteration (AC units)
Address/Legal Description: 241 East Meadow Drive/Tract B & C, Vail Village
Filing 1
Applicant: Town of Vail, represented by Crown Castle
Planner: Chris Neubecker
1. The equipment and new concrete pad shall be lowered into the ground
so that the top of the equipment extends no more than 24" above the
existing concrete wall.
2. If a railing is required at the top of the existing concrete wall, the railing
shall match the design, materials and colors of the existing railings at
the Vail Transportation Center.
Peter Cope moved to Approve with Conditions. The motion died for lack
of second (0-0).
Absent(1) Pierce
Doug Cahill moved to Table to November 15, 2017. Andrew Forstl seconded
the motion and it passed (4-0).
Absent(1) Pierce
4.4. DRB17-0432 - Westwind
Final review of an addition (pool renovation/exercise area/ADA lift)
Address/Legal Description: 548 South Frontage Road West/First Westwind
Applicant: Westwind at Vail, represented by Pierce Architects
Planner: Jonathan Spence The applicant has requested that this item be
tabled to the December 20, 2017 DRB meeting.
Doug Cahill moved to Table to December 20, 2017. Andrew Forstl seconded
the motion and it passed (4-0).
Absent(1) Pierce
4.5. DRB17-0470 - Vista Bahn Building
Final review of an exterior alteration (windows)
Address/Legal Description: 298 Hanson Ranch Road/Lot C, Block 2, Vail
Village Filing 1
Applicant: Vista Bahn Building LLC, represented by Cairn Construction
Group
Planner: Jonathan Spence
1. The applicant shall ensure the window replacing the door on the NE corner
of the property and the windows on either side are consistent in terms of
color and style prior to requesting any final inspection. The window casement
color shall be forest green and the trim shall be gray to match existing window
trim.
November 21, 2017 - Page 9 of
Doug Cahill moved to Approve with Conditions. Andrew Forstl seconded the
motion and it passed (4-0).
Absent(1) Pierce
4.6. DRB17-0500 - Vail Health East Wing
Final review of new construction
Address/Legal Description: 180 South Frontage Road West/Lots E & F, Vail
Village Filing 2
Applicant: Vail Health, represented by Davis Partnership
Planner: Jonathan Spence
1. The applicant shall provide staff with a revised north elevation for review
and approval prior to building permit submittal that demonstrates that the
thickness (E/W dimension) of the stone returns are proportional with the
return distance or the stone shall terminate at an inside corner. If the stone
does not terminate at an inside corner the thickness shall be a minimum of
twelve inches (12").
Doug Cahill moved to Approve with Conditions. Andrew Forstl seconded the
motion and it passed (4-0).
Absent(1) Pierce
4.7. DRB17-0479 - Campbell Residence
Final review of a change to approved plans (siding)
Address/Legal Description: 4791 Meadow Lane Unit A/Lot 1, Block 6,
Bighorn Subdivision 5th Addition
Applicant: David & Kathryn Campbell, represented by KH Webb Architects
Planner: Matt Panfil
1. The applicant shall provide updated plans reflecting the approved change
in siding for the southwest entrance.
Doug Cahill moved to Approve with Conditions. Andrew Forstl seconded the
motion and it passed (4-0).
Absent(1) Pierce
5. Staff Approvals
5.1. DRB17-0332 - Middle Creek Village
Final review of an exterior alteration (stairs)
Address/Legal Description: 145 North Frontage Road West/Lot 1, Middle
Creek Subdivision
Applicant: Middle Creek Village HOA
Planner: Jonathan Spence
5.2. DRB17-0347 - Vail Valley Medical Center
Final review of a change to approved plans (egress stair)
Address/Legal Description: 180 South Frontage Road West / Lot E & F, Vail
Village Filing 2
Applicant: Vail Valley Medical Center, represented by Davis Partnership
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Planner: Jonathan Spence
5.3. DRB17-0388 - Almas Residence
Final review of an exterior alteration (landscaping)
Address/Legal Description: 1090 Vail View Drive Unit 1/Lot B1, Block B,
Lion's Ridge Subdivision Filing 1
Applicant: Allen Almas, represented by Ceres Landcare
Planner: Jonathan Spence
5.4. DRB17-0428 - Gore Creek Residences
Final review of an exterior alteration (landscaping)
Address/Legal Description: 825 Forest Road/Lot 3, West Day Subdivision
Applicant: Gore Creek Residences, represented by Rocky Mountain Custom
Landscape
Planner: Justin Lightfield
5.5. DRB17-0433 - Sullivan Residence
Final review of an exterior alteration (windows)
Address/Legal Description: 100 East Meadow Drive Unit 32/Lot 0, Block
5D, Vail Village Filing 1
Applicant: Hugh & Julie Sullivan, represented by Pierce Architects
Planner: Matt Panfil
5.6. DRB17-0446 - Vail Sports
Final review of a sign
Address/Legal Description: 675 Lionshead Place/Lot 1, Lionshead Filing 6
Applicant: Vail Resorts Retail
Planner: Justin Lightfield
5.7. DRB17-0457 - Kauffman Residence
Final review of an exterior alteration (hot tub)
Address/Legal Description: 4417 Columbine Drive Unit B/Lot 5, White River
Estates
Applicant: Jeffrey Kauffman
Planner: Jonathan Spence
5.8. DRB17-0458 - Westhaven LLC/Lipnick Residence
Final review of a change to approved plans (retaining wall)
Address/Legal Description: 1255 Westhaven Circle Units A & B/Lot 45, Glen
Lyon Subdivision
Applicant: Robert & Janie Lipnick, represented by KH Webb Architects
Planner: Matt Panfil
5.9. DRB17-0473 - Doubletree Hotel
Final review of a change to approved plans (balcony materials)
Address/Legal Description: 2211 North Frontage Road West/Lot 1, Vail Das
Schone Filing 3
Applicant: Doubletree Hotel, represented by Baskervill Architects
Planner: Chris Neubecker
5.10. DRB17-0474 - 1715 Buffehr LLC
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Final review of change to approved plans (driveway)
Address/Legal Description: 1714 Buffehr Creek Road/Lot 3, Lia Zneimer
Subdivision
Applicant: 1714 Buffehr LLC, represented by Current Architects
Planner: Matt Panfil
5.11. DRB17-0475 - McAdam Residence
Final review of an exterior alteration (deck/repaint)
Address/Legal Description: 1146 Sandstone Drive Unit E/Lot A7, Block A,
Lion's Ridge Subdivision Filing 1
Applicant: Barrett McAdam Phillips, represented by HW Builders
Planner: Matt Panfil
5.12. DRB17-0480 - Doubletree Hotel
Final review of a change to approved plans (snowmelt)
Address/Legal Description: 2211 North Frontage Road West/Lot 1, Vail Das
Schone Filing 3
Applicant: TNREF III Bravo Vail LLC Widewaters Group Inc., represented
by BG Buildingworks
Planner: Chris Neubecker
5.13. DRB17-0481 - Mill Creek Circle LLC
Final review of a change to approved plans (railings)
Address/Legal Description: 328 Mill Creek Circle/Lot 4, Block 1, Vail Village
Filing 1
Applicant: Mill Creek Circle LLC, represented by Berglund Architects
Planner: Jonathan Spence
5.14. DRB17-0482 - US West Communications
Final review of an exterior alteration (antennas)
Address/Legal Description: 165 North Frontage Road West/Lot 2, Middle
Creek Subdivision
Applicant: US West Communications, represented by Black & Veatch
Planner: Matt Panfil
5.15. DRB17-0483 - Wimer Residence
Final review of an exterior alteration (landscaping)
Address/Legal Description: 2860 Aspen Lane/Lot 17, Vail Village Filing 11
Applicant: Franklin Strieby Wimer Testamentary Trust, represented by Ceres
Landcare
Planner: Justin Lightfield
5.16. DRB17-0485 - Mountain Cupcakes
Final review of a sign
Address/Legal Description: 141 East Meadow Drive/Lot P & Tract C, Block
5D, Vail Village Filing 1
Applicant: Mountain Cupcakes LLC
Planner: Justin Lightfield
5.17. DRB17-0489 - 3D Mountain Properties LLC
Final review of an exterior alteration (hot tub)
November 21, 2017 - Page 12 0
Address/Legal Description: 1180 North Frontage Road West Unit 6B/Simba
Run Subdivision
Applicant: 3D Mountain Properties LLC
Planner: Justin Lightfield
5.18. DRB17-0491 - DiGregorio Residence
Final review of a change to approved plans (extension)
Address/Legal Description: 2883 Timber Creek Drive Unit 5B/Lot 8, Block 4,
Vail Intermountain Development Subdivision
Applicant: Macrina DiGregorio
Planner: Jonathan Spence
5.19. DRB17-0492 - Bock Residence
Final review of an exterior alteration (solar)
Address/Legal Description: 1700 Lions Ridge Loop/Lot 18, Dauphinais-
Moseley Subdivision Filing 1
Applicant: Brooks F. Bock QPR Trust, represented by Active Energies Solar
Planner: Jonathan Spence
5.20. DRB17-0493 - Walker Residence
Final review of an exterior alteration (solar)
Address/Legal Description: 1624 Buffehr Creek Road/Lot 1, Elk Meadows
Subdivision
Applicant: Neil M. Walker & Nicole M. Walker Joint Trust, represented by
Active Energies Solar
Planner: Jonathan Spence
5.21. DRB17-0496 - Debooy Residence
Final review of an exterior alteration (landscaping)
Address/Legal Description: 4022 Willow Way/Lot 11, Bighorn Subdivision
Applicant: Tom & Louise Debooy Living Trust, represented by Vail Valley
Tree Service
Planner: Jonathan Spence
5.22. DRB17-0497 - MVV Properties LLC
Final review of an exterior alteration (landscaping)
Address/Legal Description: 4150 Columbine Drive/Lot 17, Bighorn
Subdivision
Applicant: MVV Properties LLC, represented by Vail Valley Tree Service
Planner: Jonathan Spence
5.23. B17-0394 - Pine Ridge Townhouse HOA
Final review of an exterior alteration (reroof)
Address/Legal Description: 2199 Chamonix Lane/Lot 2, Vail Heights Filing 1
Applicant: Pine Ridge Townhouse HOA, represented by Roof Worx LLC
Planner: Andy Rogers
5.24. B17-0395 - Pine Ridge Townhouse HOA
Final review of an exterior alteration (reroof)
Address/Legal Description: 2195 Chamonix Lane/Lot 2, Vail Heights Filing 1
November 21, 2017 - Page 13 0
Applicant: Pine Ridge Townhouse HOA, represented by Roof Worx
Planner: Andy Rogers
5.25. B17-0398 - Smedley Properties LLC
Final review of an exterior alteration (windows)
Address/Legal Description: 2199 Chamonix Lane Unit 14/Lot 4, Vail Heights
Filing 1
Applicant: Smedley Properties LLC, represented by AW I Custom
Construction Company
Planner: Andy Rogers
5.26. B17-0405 - Wirecki Residence
Final approval of an exterior alteration (reroof)
Address/Legal Description: 2418 Garmisch Drive Unit W/Lot 7, Block G,
Vail Das Schone Filing 2
Applicant: Theodore Wirecki, represented by Vail Management Corp.
Planner: Andy Rogers
5.27. B17-0409 - ONeiII Residence
Final review of an exterior alteration (windows)
Address/Legal Description: 2820 Aspen Court/Block 14, Vail Village Filing 11
Applicant: Thomas ONeill, represented by Home Depot USA
Planner: Andy Rogers
5.28. B17-0410 - Yarusso Residence
Final approval of an exterior alteration (patio door)
Address/Legal Description: 5139 Gore Circle/Lot 7, Block 2, Bighorn
Subdivision 5th Addition
Applicant: Stephanie & Ralph Yarusso, represented by Home Depot USA
Planner: Andy Rogers
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South
Frontage Road. The public is invited to attend the project orientation and the site visits that
precede the public hearing in the Town of Vail Town Council Chambers. Times and order of
items are approximate, subject to change, and cannot be relied upon to determine at what time
the Design Review Board will consider an item. Please call 970-479-2138 for additional
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
November 21, 2017 - Page 14 0
TOWN Ore)
1. Call to Order
PLANNING AND ENVIRONMENTAL COMMISSION
November 13, 2017, 1:00 PM
Vail Town Council Chambers
75 S. Frontage Road -Vail, Colorado, 81657
Present: Brian Gillette, Pam Hopkins, Ludwig Kurz, Karen Perez, John Rediker,
and Brian Stockmar
Absent: John -Ryan Lockman
2. Informational Update
2.1 Environmental Sustainability Plan Update
Kristen Bertuglia, Environmental Sustainability Manager, introduced Jeff
Hohensee, Vice President at Natural Capitalism Solutions, a consultant for
the Town's Environmental Sustainability Strategic Plan (ESSP) update.
Mr. Hohensee provided a PowerPoint presentation to the PEC regarding the
update. The presentation began with a review of the existing goals
established in the 2009 ESSP: sustainable economic and social
development, public education and communication, transportation, waste
diversion, energy efficiency, and ecosystem health. Hohensee described the
next steps in the ESSP update process. Next steps include an
implementation workshop, Town Council work sessions, PEC review and
recommendation, finalize the update, and then begin implementation.
Kurz & Rediker — Asked about the number of businesses involved in the
Actively Green program and the level of training involved. Bertuglia
responded that there are over 100 businesses involved, 51 of which are
certified. She then outlined the training available to said businesses.
Gillette — Asked for clarification on the progress made in regards to energy
efficiency. Bertuglia referenced a chart depicting the Town's municipal
carbon dioxide production. Gillette commented that ice melt systems need to
be addressed, not just for new projects but upgrading the existing system.
The PEC and Hohensee discussed the benefits of electric vehicles and
renewable energy.
Perez — Asked for clarification on how far into the future the ESSP will be
updated. Bertuglia responded that the goal is to update the plan
approximately every five (5) years.
Rediker — Asked about the reduction in the use of pesticides in the Town.
Bertuglia confirmed that there has been a reduction in the use of pesticides.
November 21, 2017 - Page 15 0
Rediker asked if literature was sent to homeowners educating them on the
use of pesticides or if there was an employee they can talk to about such
matters. Bertuglia responded there has been information provided on the
lovevail.org website, in direct mailers, brochures, monthly Lunch with the
Locals events, and in an annual landscaping workshop where participants are
eligible to become Gore Creek Leadership Partners. There is also a
watershed education coordinator on staff that can answer questions and
provide guidance.
Kurz — Asked about considerations of climate change and the changing
nature of the Environmental Protection Agency (EPA). Hohensee stated that
one of the biggest short-term concerns is drilling on public lands.
3. Site Visits:
3.1 Site Visit to Solar Vail, 501 N. Frontage Road W., to observe existing
conditions and prepare for review of the development plan, conditional use
permit, and variance applications. (PEC17-0046, PEC17-0050, and PEC17-
0051)
4. Main Agenda
4.1 A request for a recommendation to the Vail Town Council, pursuant to
Section 12-3-7, Amendment, Vail Town Code, concerning an update to the
1994 Comprehensive Open Lands Plan, and setting forth details in regard
thereto. (PEC17-0049)
Applicant: Town of Vail, represented by Kristen Bertuglia,
Environmental Sustainability Manager
Planner: Chris Neubecker
Motion: Table to November 27, 2017
First: Perez Second: Kurz
Vote: 6-0-0
Bertuglia introduced Tom Braun, Braun Associates, Inc., who provided a
PowerPoint presentation on the update to the 1994 Comprehensive Open
Lands Plan. While it is often regarded as an Open Space plan, the plan is
more than that as it includes trails, vacant lands, etc. Braun summarized the
objectives and areas of focus of the 1994 plan. The main areas of focus
were environmentally sensitive lands, Town -owned lands / use of lands, and
trails. The goals of the update include: confirmation of community goals and
priorities, evaluate the action plan, provide better direction on trails, evaluate
Town -owned lands, and management strategies. Braun outlined the
approach and timeline of the update. The Town is nearing the end of the
process as a draft plan has been provided for public comment. The PEC is
required to make a recommendation to the Town Council, who will make a
final vote on the plan update.
Braun summarized the community input received throughout the planning
process. Topics important to the public included: land acquisitions, protecting
environmentally sensitive lands, trails, community facilities, and housing.
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Braun reviewed the major changes between the 1994 plan and the update in
regards to environmentally sensitive lands, the use of Town -owned lands,
trails, and the action plan.
Rediker stated that there is a member of the public that would like to
comment but is limited in their availability today. Rediker opened the meeting
for public comment.
Ann Olson — Expressed her concern about an environmentally sensitive piece
of land that is also identified as a priority area for a new mountain bike trail.
The area is used by peregrine falcons for nesting. She described the
importance of peregrines to the environment and their sensitivity to human
interference. She stated that there are alternative locations for the proposed
trail.
Gillette — Asked for clarification as to which proposed trail Ms. Olson was
describing. Gregg Barrie, Senior Landscape Architect, noted that the
referenced trail is labeled as #13 in the plan update. Mr. Barrie stated that
any proposed trail would need to be reviewed for its impact on the
environment and wildlife, such as peregrines. The plan is currently at such a
high level that further investigation would be conducted if a decision were
made to construct said trail.
Braun continued his presentation by referring to a diagram that identified
private undeveloped properties and environmentally sensitive areas within
the Town. He identified specific properties of interest for the plan update.
Braun reviewed the proposed implementation strategies for the
environmentally sensitive lands and different protection strategies for Town -
owned environmentally sensitive lands. Designated Open Space and
conservation easements are two (2) such strategies. Braun referenced an
image that depicted the 26 properties within the Town that could be zoned to
Designated Open Space. There were four (4) areas that were deemed
worthy of discussing if the Town should pursue conservation easements:
Gore Creek Corridor, Katsos Ranch, Donovan Park Upper Branch, and two
(2) parcels in Booth Falls. The plan does not make any recommendations for
the potential Designated Open Space or conservation easement properties.
Further studies are required prior to any decisions are made regarding said
properties.
Braun continued by discussing the identified public facilities and community
use needs. There are 161 Town -owned lands that were reviewed for their
ability to meet any of the public facility or community use needs. Of the 161
properties studied, there are eight (8) properties left that might accommodate
such needs. The Middle Bench of Donovan Park is one such property.
However, it was purchased with RETT funds that limit its potential uses. The
team then analyzed 106 privately -owned properties for their ability to
accommodate public facilities or community use needs. There were three (3)
properties identified: Chamonix Road parcels, the site of the former Roost
Lodge, and the CDOT/Bighorn parcel.
November 21, 2017 - Page 17 0
Braun then discussed strategies and recommendations for the management
of Town -owned lands.
Rediker — Asked how many properties in the Town have conservation
easements located on them. Braun responded that there are four (4) such
properties. Rediker asked about the advantages for conservation easements
versus the Town zoning a property as Designated Open Space. Braun stated
that the difference is that conservation easements are permanent while
Designated Open Space zoning could conceivably be changed over time as
resident and/or Board priorities change.
Stockmar — Stated he would like to understand more about the legal
constraints that a land trust imposes on property. Braun responded that uses
of the land are negotiable with the land trust. Rediker added that he
understands private conservation easements tend to be more stringent
because there is a considerable tax benefit for such easements. Rediker
asked what the benefit to the Town is when the Town itself can limit the uses,
and the Town does not get a tax benefit.
Braun continued his presentation by discussing the trails component of the
plan update. Braun stated that there has been a strong interest and passion
in trails, but there have been divergent opinions. Small group meetings and a
trails workshop was held in order to guide the trails portion of the plan update.
The five (5) major themes in regards to trails were: safety, sustainability,
accessibility, diversity, and connectivity. Braun summarized the vision
statement established for trails in the Town. Referencing an image, Braun
described the existing trails and those proposed as part of the plan update.
Any new trails will require a thorough review of any impact on the
environment and wildlife.
Stockmar — Asked about what enforcement methods are in place for
preserving "hiking only" trails. Braun responded that it is difficult to enforce
such regulations.
Braun then outlined the next steps and implementation process for
establishing any new trails. Such steps include detailed studies and designs,
community process, a two-step process with the United States Forest Service
(USFS), and examining potential collaborations down valley.
Braun concluded his presentation by reviewing the updated action plan that
would be required to implement all of the recommendations made within the
plan update.
Stockmar — Stated that he views the meeting as an introduction with the need
for additional meetings. He believes that an enforcement mechanism for
"hiking only" trails is required. Barrie stated that this can be done primarily
through trail design. He added that any trail on USFS property is considered
a multi -use trail. Stockmar added that he would like to examine parking
restrictions for trailheads, especially at Booth Creek. Braun stated that the
Town coordinate with the USFS as how trailheads can be better managed.
Outreach to trail users is another recommendation within the plan update.
November 21, 2017 - Page 18 0
Rediker — Asked if there is anything within the updated action plan that
addresses the previous comment regarding the protection of the peregrine
nesting areas. Barrie pointed out language on page 28 of the plan update
that states trail development is subject to the review of its impact on the
environment and wildlife.
Rediker opened the hearing for public comment.
Wolf Mueller — Asked about a parcel in the Glen Lyon subdivision and its
relevance to the plan update. Braun identified the property as Item No. 2 on
the map in the plan update. There are private covenants on the property that
maintain the property as open space. Gillette asked why the property is not
being considered for a conservation easement. Braun stated that it is a
possibility, but does not currently me the criteria required for designation.
Jim Daus, Eagle Valley Land Trust — Stated that the Land Trust is available to
help provide information and facilitate any Town requests. He commented
that the Designated Open Space zone district is a great tool that not many
communities possess. Asked that a comment on page eight (8) of the plan
update regarding fees for monitoring conservation easements be stricken.
Added that there are ways for the Town to save money by utilizing
conservation easements and would like to see that reflected in the plan
update. Gillette asked for clarification as to how the Town can save money.
Daus stated that the cost savings would be for private property owners.
Paul Rondeau — Is concerned about the process. He stated that he has
provided a four (4) page document, dated October 2, 2017 to the PEC, and
wants to know if the document was presented to the PEC. Bertuglia stated
she believes the document was provided at the prior meeting in which the
plan update was discussed. Rondeau summarized the document's contents.
Topics included an area near upper Matterhorn Circle, reasons why the
middle bench of Donovan Park should be zoned Designated Open Space,
and a process that would involve an Open Space Board of Trustees. Gillette
indicated that the role of an Open Space Board of Trustees is included in the
plan update document. Braun confirmed Gillette's statement. Their role is to
focus on making recommendations for properties to be zoned Designated
Open Space. Neubecker confirmed Mr. Rondeau's document was included
with the October 9, 2017 PEC packet.
Tom Vucich — Summarized the primary objective of the 1994 Comprehensive
Open Lands Plan was to acquire and protect open space. He believes
throughout the process the public has been vocal that this should still be the
same goal.
Jim Daus — Asked that recreation be included as a potential use for
conservation easements.
Hopkins — Stated that she would like another two (2) weeks to think about
and review the plan update.
November 21, 2017 - Page 19 0
Perez — Appreciates all of the citizen participation. She would also like time
to further think about the plan update.
Kurz — Agreed with Commissioners Perez and Hopkins that additional time
for review of the plan update is necessary. Does not believe the 1994 plan is
broken, but does need updating. He agrees with Tom Vucich that protecting
open lands is still important, but the Town may also benefit from purchasing
sites that might be available for development for facility and community
needs. He believes trail development needs to be studied very closely to
accommodate as many people as possible.
Gillette — Supports the plan update. He believes that the plan update should
address comments made in regards to additional information about
conservation easements and land trusts. The differences between
Designated Open Space and conservation easements need to be made
clearer. He does not generally support the use of conservation easements
on Town -owned lands. He would like to know how more public lands can be
protected through the Designated Open Space district through a possible
amendment to the Town Charter, if necessary.
Stockmar — Concurs with the other Commissioners. He believes it is a
complex issue that needs more time to be fully reviewed.
Rediker — Agrees with the rest of the PEC. He thanked the citizens for their
participation. He encouraged the PEC to provide a list of questions and
concerns so that they can be addressed at the next meeting.
George Ruther, Director of Community Development, stated that it would be
best if the questions and concerns be brought forth at the next meeting.
4.2 A request for the review of a development plan, pursuant to Section 12-61-11,
Development Plan Required, Vail Town Code, for the construction of
employee housing units (EHUs) with the following associated requests: (1) a
request for the review of a conditional use permit, pursuant to Section 12-61-
3, Conditional Uses, in accordance with the provisions of Section 12, Chapter
16, Conditional Use Permits, to allow for business offices and professional
offices, as further regulated by Section 12-16-7, Use Specific Criteria and
Standards, Vail Town Code; (2) a request for the review of multiple variances
in accordance with the provisions of Section 12, Chapter 17, Variances: (a.) a
variance from Section 12-61-8, Parking and Loading, Vail Town Code to allow
parking in the front and side setbacks; (b.) a variance from Section 12-10-9,
Loading Standards, Vail Town Code, to allow for a loading berth less than the
required dimensions; (c) a variance from Section 12-21-10, Development
Restricted, Vail Town Code, to allow for development on a slope greater than
forty percent (40%); (d.) a variance from Section 14-5-1, Minimum Standards,
Vail Town Code, to allow for greater than twenty five percent (25%) of the
required parking spaces to be compact parking spaces; and (e.) variances
from Section 14-6-7, Retaining Walls, Vail Town Code, to allow retaining
walls with an exposed face height over six feet (6') tall and over three feet (3')
tall within the front setback, located at 501 North Frontage Road West / Lot 8,
Block 2, Vail Potato Patch Filing 1, and setting forth details in regard thereto.
November 21, 2017 - Page 20 0
(PEC17-0046, PEC17- 0050, PEC17-0051)
Applicant: Sonnenalp Properties, represented by GPSL
Architects, P.C.
Planner: Chris Neubecker
Motion (Development Plan, PEC17-046): Approve, with Conditions
First: Kurz Second: Stockmar Vote: 5-1-0
(Gillette Opposed)
Conditions:
1. Approval of this development plan is contingent upon the
applicant obtaining Town of Vail approval of an associated
Design Review Board application.
2. The Applicant shall obtain an access agreement from the Town
of Vail, in a form acceptable to the Town Attorney, for any and all
driveway improvements on, over or across Town owned Tract A,
Middle Creek Subdivision. Such agreement shall be executed
prior to issuance of a building permit.
3. Concurrent with the submission of a building permit application,
the applicant shall submit a site specific geological investigation,
in accordance with Section 12-21-13, Vail Town Code, for any
proposed development within a mapped Rockfall Hazard Area.
The applicant shall be responsible for any changes to the
building permit plans required by the professional geologist or
registered professional engineer who prepared the report.
4. Prior to issuance of a Certificate of Occupancy or Temporary
Certificate of Occupancy for the building, the applicant shall
legally execute and record with the Eagle County Clerk and
Recorder the Town of Vail Type VI employee housing unit
covenant for all sixty-five (65) residential units within the
building.
5. Prior to issuance of a building permit, the applicant shall
exchange eleven (11) existing deed restrictions on the property
to other locations in the Town, though the Employee Housing
Unit Deed Restriction Exchange Program, Section 12-13-5 Vail
Town Code.
Motion (Conditional Use Permit, PEC17-0050): Approve, with Conditions
First: Stockmar Second: Kurz Vote: 6-0-0
Conditions:
1. This Conditional Use Permit shall lapse and become void if a
building permit is not obtained and diligently pursued toward
completion or the approved use has not commenced within two
(2) years from the date of approval. Any conditional use which is
November 21, 2017 - Page 21 0
discontinued for a period of two (2) years, regardless of any
intent to resume operation, shall not be resumed thereafter; any
future use of the site or structures thereon shall conform to the
provisions of Title 12, Vail Town Code.
2. Failure of the applicant to adhere to these conditions of approval
may require review of this Conditional Use Permit, including a
public hearing by the Planning & Environmental Commission,
and may result in revocation of this permit.
Motion (Variances, PEC17-0051): Approve
First: Kurz Second: Stockmar
(Gillette Opposed)
Vote: 5-1-0
Neubecker began his presentation by summarizing the applicant's request.
The proposal is for 65 employee housing units (EHUs) with a small office
(requiring a Conditional Use Permit) used for managing on-site and off-site
housing owned by the applicant. The Housing (H) District allows for a lot of
flexibility in regards to development standards. There are five (5) variances
associated with the proposed development plan. Neubecker stated that the
PEC conducted a conceptual review of the project in April of 2017. Also,
there was a previous approval for a similar but larger development on this site
in 2008, but the project never moved forward. Neubecker clarified that within
the proposed motion, the number of deed restriction units to be exchanged
for off-site units should be changed from nine (9) to eleven (11), as there are
eleven (11) EHUs currently on the property.
Neubecker stated that multiple Town planning documents cite the need for
employee housing within the community. In regards to the development plan,
the PEC is asked to specifically review building height, GRFA, and lot area.
Neubecker reviewed the development plan documents that would be
incorporated into any approval. The applicant has received permission to
proceed from the Town Council to use Town -owned property to the east for
site access. The property is in proximity to Lionshead and multiple bus
routes. The project has only 34 parking spaces where 113 are required, but
the applicant has provided a parking management plan that addresses said
shortage.
Neubecker emphasized that there is specific review criteria for a development
plan, conditional use permit, and variances. Staff recommends approval of
the application.
Perez — Asked for specifications as to the end use of the project. She
believes the parking management plan only speaks to the occupancy of the
building by Sonnenalp staff. Pratt stated that 16 units will first be offered to
the public before Sonnenalp staff. Perez asked if parking will be available to
the non-Sonnenalp staff. Pratt stated that leases will be offered first to those
without vehicles.
Pratt stated that the item is nearly identical to what was proposed in April of
2017.
November 21, 2017 - Page 22 0
Stockmar — Stated that the west facade has balconies that may represent an
attractive nuisance due to their proximity to the sloping hillside. Pratt stated
that final grading is unavailable at this time.
Rediker — Asked Pratt to confirm that the parking management plan applies
to all of the units, not just Sonnenalp employees. Pratt stated that the
request could be made a condition of approval. Rediker asked how much
further up the hillside development would occur beyond the location of the
existing retaining walls. Pratt stated that it will extend approximately fifteen
feet (15') beyond the current location. Rediker asked for the height of the
retaining wall in the rear. Pratt stated that it is not certain because they do
not have final grading information available. Rediker asked if the retaining
wall will be visible from the North Frontage Road.
Hopkins — Asked for clarification as to what will happen to the existing
retaining walls.
Kurz — Asked what will happen to the telecommunications equipment on top
of the existing building. Pratt stated he is unsure at this time if the existing
operator will seek to maintain a presence on the new building. Kurz asked for
clarification as to the size of the proposed loading berth. Rediker asked if the
plans accommodate for telecommunications equipment if the operators seek
to stay at the project site. Pratt responded that they will be incorporated into
the chimneys shown on the plan elevations.
Rediker opened the hearing for public comment. There was no public
comment.
Stockmar — Pleased with the development plan, despite the number of
variances requested. The requested variances will not negatively impact the
area. He believes this is an appropriate project for the site.
Gillette — Is concerned about the parking variance request and cannot
support the project as is.
Kurz — Believes the parking variance will not negatively impact the area
because of the close proximity to Lionshead. He feels the community
benefits (65 EHUs) outweighs the need for parking.
Perez — Supports employee housing, but she has to look beyond the site.
The PEC just approved a parking structure at Red Sandstone Elementary
School because there is a lack of parking in the area. She is concerned
about the requested parking variance, especially because there is an office
use associated with the request.
Hopkins — The goal of the Environmental Sustainability Strategic Plan (ESSP)
is to reduce the amount of vehicles within the Town. This is the type of
project that allows for people to not need a vehicle. She supports the project.
Rediker — Asked where emergency vehicles will access the property and how
November 21, 2017 - Page 23 0
they will maneuver on-site. Pratt stated that the Fire Department has
reviewed the proposal and is comfortable they can maneuver the site.
Rediker summarized all the approvals requested and stated he does have
concerns regarding the lack of parking, but he does believe the location is
well served by bus routes and is pedestrian -friendly. He believes the
development plan, conditional use permit, and the variance meet their
respective required review criteria.
Perez — Asked if the applicant would dedicate one (1) parking space per each
unit for non-Sonnenalp employees. Johannes Faessler, owner of the
property, stated that he was unwilling to do so. He stated that he has already
talked with people interested in renting the units and that only a few stated
that they require parking spaces. Perez stated that there is nothing from
preventing residents from waiving their parking space if it is not required.
Faessler stated that the proposal at hand is the best that can be done in
regards to the amount of parking provided.
Hopkins stated that the intention of the proposal is for seasonal workers, not
permanent families.
Pratt added that the parking management plan specifies a property owned by
Sonnenalp in East Vail that can be used for parking/vehicular storage. Pratt
also stated that the First Chair project across from Solar Vail has more beds
per parking space than what is proposed for Solar Vail.
Gillette asked if there was a variance granted for their parking. Neubecker
stated that the First Chair development received approval for the amount of
parking spaces provided. Gillette stated that the reason the Town has a
parking issue is because not enough parking has been built. Faessler stated
that the Town's parking issues can be separated from the Town's affordable
housing problem.
Gillette — Asked Neubecker about a procedural issue for voting on the
requested variances. Neubecker stated that if he wished to vote against the
parking spaces, he would vote against the development plan, not any
particular variance.
4.3 A request for the review of variance from Section 12-6D-6, Setbacks, Vail
Town Code, in accordance with the provisions of Section 12-17-1, Variances,
Vail Town Code, to allow for a variance to a side setback, located at 1200
Ptarmigan Road, Unit A / Lot 1, Block 8, Vail Village Filing 7, and setting forth
details in regard thereto. (PEC17-0047)
Applicant: Eileen Hyatt, represented by RKD Architects, Inc.
Planner: Matt Panfil
Motion: Table to December 11, 2017
First: Kurz Second: Perez Vote: 6-0-0
4.4 A request for a recommendation to the Vail Town Council, pursuant to
Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations
November 21, 2017 - Page 24 0
amendments to the following: (1) Section 12-2-2, Definitions of Words and
Terms, Vail Town Code, to add a definition for Lodge, Mixed -Residential; (2)
Section 12-7A-3, Conditional Uses, Vail Town Code to allow Lodge, Mixed -
Residential as a conditional use within the Public Accommodation (PA)
District; (3) Section 12-7J-3, Conditional Uses, Vail Town Code to allow
Lodge, Mixed -Residential as a conditional use within the Public
Accommodation -2 (PA -2) District; and (4) Section 12-16-7, Use Specific
Criteria and Standards, Vail Town Code, to add Item A-17, Lodge, Mixed -
Residential, and setting forth details in regard thereto. (PEC17-0052)
Applicant: Braun Associates, Inc.
Planner: Matt Panfil
Withdrawn.
4.5 A request for a final recommendation to the Vail Town Council on a major
amendment to Special Development District No. 36, Four Seasons, pursuant
to Section 12-9A-10, Amendment Procedures, Vail Town Code, for a
conditional use permit for a Lodge, Mixed -Residential, pursuant to Section
12-7A-3, Conditional Uses, in accordance with the provisions of Section 12,
Chapter 16, Conditional Use Permits, to allow for the reconfiguration of
existing accommodation units, fractional fee units, and dwelling units, located
at 1 Vail Road/Lots A -C, Vail Village Filing 2, and setting forth details in
regard thereto. (PEC17-0053)
Applicant: Ex Vail LLC Extell Development, represented by Braun
Associates, Inc.
Planner: Matt Panfil
Withdrawn.
4.6 A request for a recommendation to the Vail Town Council, pursuant to
Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations
amendments to Title 12, Zoning Regulations, Vail Town Code, related to
vegetation removal for wildfire mitigation purposes, and setting forth details in
regard thereto. (PEC17-0043)
Applicant: Town of Vail
Planner: Jonathan Spence
Motion: Approve
First: Stockmar
Second: Hopkins Vote: 6-0-0
Spence introduced the proposed text amendment by describing the three (3)
different ways in which trees can be removed within the Town: 1.) abatement,
2.) Design Review Board (DRB) approval, or 3.) Wildfire Assessment
conducted by the Fire Department. The Town is working together to make
sure all tree removal requests follow the same criteria. The text amendment
is a clean-up of existing language that is necessary to make sure the code is
consistent across tree removal processes.
November 21, 2017 - Page 25 0
Rediker opened the hearing for public comment. There was no public
comment.
There was support from all of the members of the PEC. Rediker stated that
the proposed text amendment complied with all review criteria.
5. Approval of Minutes
5.1 October 23, 2017 PEC Results
Action: Approve
First: Kurz Second: Stockmar Vote: 6-0-0
6. Adjournment
Action: Adjourn
First: Kurz Second: Perez Vote: 6-0-0
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South
Frontage Road. The public is invited to attend the project orientation and the site visits that
precede the public hearing in the Town of Vail Community Development Department. Times
and order of items are approximate, subject to change, and cannot be relied upon to determine
at what time the Planning and Environmental Commission will consider an item. Please call
(970) 479-2138 for additional information. Please call 711 for sign language interpretation 48
hours prior to meeting time.
November 21, 2017 - Page 26 0
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Future council meeting agenda topics
ATTACHMENTS:
Description
Memo Future Agenda Topics 112117
TOWN Of9
November 21, 2017 - Page 27 0
TOWN OF VAIL.
To:
From:
Date:
Subject:
Mayor and Town Council
Patty McKenny, Town Clerk
November 21, 2017
Proposed agenda topics for future meeting agendas
The listing below reflects proposed topics to be scheduled at future Town
is informational only. Dates and topics are subject to change.
Memorandum
Council meetings and
Dec 5
Regular Meeting
Photo Sesssion w/ Rex Keep
Burton US Open Championships Proposal for Funding
VLMDAC Interviews & Appointments
Colorado Ski & Snowboard Museum Construction Completion and Reopening
Review Childcare Assets (Vail Commons / Children's Garden)
CSE Call up for info from Vail Center & BFAG
Wildfire mitigation updates & proposed legislation addressing administrative permit
process
Proclamation recognizing "WhoVail" Day of Celebration
Lease: Colorado Ski & Snowbaord Museum & Red Sandstone Elementary School
Mountain View SDD Ordinance First Reading
Third Supplemental Budget Ordinance, First Reading
Mill Levy Certification Ordinance, Second Reading
Dec 19
Regular Meeting
Review E Bikes Legislation
Climate Action Plan update
CSE Interviews & Appointments
Third Supplemental Budget Ordinance, Second Reading
Proposed Date
Subject to Change
Before Council Meeting
Afternoon
Afternoon/Evening
Afternoon
Afternoon
Afternoon
Afternoon
Evening
Evening
Evening
Evening
Evening
Afternoon
Afternoon
Afternoon
Evening
COUNCIL MEETING DATES FOR 2018
Held the first & third Tuesday of each month
January 2, 2018
February 6, 2018
March 6, 2018
April 3, 2018
May 1, 2018
June 5, 2018
July 3, 2018
August 7, 2018
September 4, 2018
October 2, 2018
July 6, 2018
December 4, 2018
January 16, 2018
February 20, 2018
March 20, 2018
April 17, 2018
May 15, 2018
June 19, 2018
July 17, 2018
August 21, 2018
September 18, 2018
October 16, 2018
July 20, 2018
December 18, 2018
November 21, 2017 - Page 28 0
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: CSE Meeting Minutes November 1, 2017 DRAFT
ATTACHMENTS:
Description
CSE Meeting Minutes 11.1.17 DRAFT
TOWN Of9
November 21, 2017 - Page 29 0
TOWN OF VAIL
Commission on
Special Events
IRPFT
COMMISSION ON SPECIAL EVENTS MEETING
Vail Town Council Chambers
Wednesday, November 1, 2017 @ 8:30am
AGENDA:
Meeting materials can be accessed at the following link:
http://bit.ly/2z4FhUP
CSE Members Present: Mark Gordon
Alison Wadey
Barry Davis
Marco Valenti
Rayla Kundolf
Samantha Biszantz
Kim Newbury Rediker
TOV Staff Present:
Others Present:
Laura Waniuk, Event Liaison Specialist
Ernest Saeger, Special Events Coordinator
Beth Pantzer, Bravo! Vail
Melissa Meyers, Bravo! Vail
Carly West, Bravo! Vail
Jen Mason, Vail Valley Foundation
Kerri Thelen, Vail Valley Soccer Cup
James Deighan, Highline
Natalie Biedermann, Highline
Jenn Bruno, Vail Town Council
Lisa Maloney, Bravo! Vail
Jennifer Teisinger, Bravo! Vail
Angela Mueller, Ren Events
CSE Chair, Barry Davis, called the meeting to order at 8:30am.
Administrative Items
Approval of the Minutes of the CSE Meeting on October 18, 2017
Motion to approve the minutes of the CSE Regular Meeting on October
18, as presented.
M/S/P: Kundolf/Valenti/Unanimous. The motion passed 7-0
CSE Minutes November 1, 2017
Page 1 of 6
November 21, 2017 - Page 30 0
Review financials/Survey Results:
Waniuk said she will confirm with RRC that the survey numbers are correct.
Waniuk noted that the average net promoter score is 69 which is very good.
Waniuk said there will be a full year report from RRC in February.
Meeting Reminders:
o November 7: Presentation to Council of 2018 funding decisions
■ Waniuk noted their presentation is scheduled for 4:40pm but
will more than likely be at 4:30pm
o November 14: CSE 2018 Allocations to be presented to VEAC
o November 16: CSE 2018 Allocations to be presented to VLMDAC
o December 18: Last day for Council call-up for funding decisions
b. Application Deadlines and Interview Dates for CSE applicants: Deadline
for letters of interest due to the Town Clerk, Patty McKenny, by Friday,
Dec. 8. Interviews at Town Council Work Session on Tuesday, Dec. 19.
o CSE members whose terms expire on December 31, 2017 are
Rayla Kundolf, Samantha Biszantz and Kim Newbury-Rediker.
Event Recap:
*motion to release final funding disbursement required
Hot Summer Nights Concert Series
Please see presentation for further details.
Mason noted that there were eight shows in 2017 vs. nine shows in 2016 due to
4th of July falling on a Tuesday. Mason said this is more than likely the reason
for the lower attendance numbers. Mason noted that they partnered with Alpine
Arts Center this year which was very successful. Davis asked if there will be nine
shows in 2018. Mason said yes. Gordon asked if they go to nine will they still
book bigger acts. Mason said yes, they used to be the biggest shows in town but
have to continue to step it up due to competition. Mason noted that they are
looking at adding a bigger paid show event in 2018. Gordon said he hopes that
people can get used to paying for concerts again in order to get bigger names.
➢ Motion to approve the final funding distribution Hot Summer Nights
Concert Series
M/S/P: Valenti/wadey/Unanimous The motion passed 7-0
Event Recap:
*motion to release final funding disbursement required
Vail Oktoberfest
Please see presentation for further details.
Deighan said weather affects their event but can benefit the restaurants and bars
when bad weather arrives. Deighan said they would like to expand the event
onto Meadow Drive and possibly Solaris in 2018. Deighan said at a minimum
CSE Minutes
November 1, 2017 Page 2 of 6
November 21, 2017 - Page 31 0
they plan on activating on Meadow Drive with possibly adding an adult style beer
garden in Solaris. Kundolf asked if this is for Friday night. Deighan said
potentially on Friday but more than likely Saturday only. Davis asked if they
could extend to Sunday. Deighan said it is a liquor license issue. Deighan said
right now this idea is for Saturday only but potentially Friday night. Kundolf
asked if it would be noon to midnight. Deighan said noon to 10pm. Wadey noted
the improvements in Lionshead were great. Waniuk noted that we receive calls
early in the year asking when Oktoberfest is so they can plan their weddings.
➢ Motion to approve the final funding distribution Vail Oktoberfest
M/S/P: Kundolf/Valenti/Unanimous The motion passed 7-0
Event Recap:
*motion to release final funding disbursement required
Vail Beaver Creek Restaurant Week
Please see presentation for further details.
Nolan said the restaurant group has begun to move in the right direction. Nolan
said his group had many changes coming into the event which made operations
challenging. Nolan noted that the website crashed on the Thursday before the
event and was reloaded on Friday but with 2016 specials instead of 2017. Davis
asked why there is a donation element to the Vail Valley Foundation (VVF) on
one day instead of using those dollars for marketing. Nolan said the VVF allows
them to use their contact database and saw it as an opportunity to give back to
the VVF as they were large supporters of their restaurant group. Nolan added
that the VVF markets the event at the Vilar Performing Arts Center, Gerald R
Ford Amphitheater, and other events. Davis asked if he is adding staff to replace
Sarah Franke. Nolan said there is no one to replace Sarah at this time. Nolan
said that they are going to hire a third party to run the event. Waniuk asked if
Beaver Creek will match what CSE puts in. Nolan said Beaver Creek is willing to
put in $15,000 but if total funding is less than $30,000 it may not be worth
running the event. Nolan said Avon is interested in joining the program. Waniuk
asked if there is a timeline. Nolan said it will be decided once the CSE funds are
approved.
➢ Motion to approve the final funding distribution to Vail Beaver Creek
Restaurant Week
M/S/P: Valenti/Wadey/Unanimous The motion passed 7-0
Event Recap:
*motion to release final funding disbursement required
Vail Valley Soccer Cup
Please see presentation for further details.
Thelen said they are looking at expanding into Friday in 2018. Thelen said they
want to minimize regional teams from areas such as Summit County to maximize
CSE Minutes
November 1, 2017 Page 3 of 6
November 21, 2017 - Page 32 0
the participants that are coming to stay in hotels. Davis asked what the room for
growth is. Thelen said the opportunity is adding more games on Friday evening.
Davis asked why the level of tournament benefits Vail. Thelen said this attracts
more teams from a greater region such as out of state. Davis asked how
competitive the showcase season is. Thelen said there is never an offseason.
Gordon said the CSE is concerned how the tournament fits in economically and
not the level of pay. Davis noted that the goal is for the participants to attend Vail
again. Kundolf asked if the overnight visitors are staying in Vail. Thelen said yes
they use Room Roster and ask them to fill Vail first but then they usually have to
go down valley. Thelen said 80% of overnight visitors stay in Vail. Davis asked if
there is any lodging friction. Thelen said yes at first but now they are all on the
same page and their goal is to partner with restaurants in 2018. Gordon
suggested communicating to teams to make reservations at restaurants prior to
arriving.
➢ Motion to approve the final funding distribution to Vail Valley Soccer
Cup
M/S/P: Kundolf/Valenti/Unanimous The motion passed 7-0
Event Recap:
*motion to release final funding disbursement required
Bravo! Vail Music Festival
Please see presentation for further discussion.
Teisinger noted that they were listed as a top 10 summer music festival in Ski
Magazine. Teisinger noted their economic impact was an estimated $12.4M.
Gordon said the new works musicians commented on how great Vail is and that
they hope to come back. Kundolf asked how they plan on attracting the next
generation. Teisinger said they are discussing developing a community type
concert that could happen in 2019. Wadey suggested looking at the model that
they have in Washington DC to attract the younger generation. Teisinger said
yes it is an issue that all classical programs encounter. Valenti said he spoke
with past musicians that truly enjoyed the event and Vail and want to return.
➢ Motion to approve the final funding distribution to Bravo! Vail Music
Festival
M/S/P: Kundolf/Valenti/Unanimous The motion passed 7-0
Event Recap:
*motion to release final funding disbursement required
Vail Farmers' Market & Art Show
Please see presentation for further discussion.
Mueller noted that their net promoter score is 90. Mueller said they want to make
sure that it is a very unique Vail experience. Mueller said their economic impact
was $13M. Wadey asked that Mueller add the VCBA to her distribution list.
CSE Minutes
November 1, 2017 Page 4 of 6
November 21, 2017 - Page 33 0
Mueller noted that she is working with a sponsor to eliminate water bottles in
2018. Waniuk said staff has done a good job improving the compostable
process.
➢ Motion to approve the final funding distribution to Vail Farmers' Market
and Art Show
M/S/P: Wadey/Valenti/Unanimous The motion passed 7-0
Event Recap:
*motion to release final funding disbursement required
Farm to Table Dinners
Please see presentation for further discussion.
Mueller noted that they will have a speaker system in 2018. Mueller said she is
98% compostable for this event. Waniuk confirmed there are three events in
2018 and asked if it is scalable beyond only three events. Mueller said the
largest factor is weather and does not want to hinder other businesses and
events.
➢ Motion to approve the final funding distribution to Farm to Table
Dinners
M/S/P: Valenti/Wadey/Unanimous The motion passed 7-0
Discuss Council Presentation 11/7, VEAC Meeting 11/14 and VLMDAC
Meeting 11/16:
Please see presentation for further details.
Kundolf noted that she will be able to attend. Kundolf noted the $13.8M
economic impact from RRC and asked if it included the Farmers Market survey
results. Waniuk pointed out that this is the RRC survey which is the funding from
CSE, not private surveys such as Farmers Market's. Valenti added that he thinks
staying conservative is important. Gordon asked what the November 7th purpose
to Council is. Waniuk said this is to present the allocations, new events, and that
there is no action. Waniuk said there is no action needed on December 18th
either. Gordon suggested cutting the presentation down to brief suggestions and
funding allocations. Kundolf noted that she thinks this should be discussed on
the 11/21 Council meeting due to it being a new Council. Waniuk confirmed to
start presentation on page 5. Valenti suggested including the requested funding
amount. Valenti noted to call out a different motivation for Vail Mountaineers
Hockey Club compared to Vail Lacrosse. Wadey noted that it is a need weekend
that is drawing teams from outside of the mountain towns. Waniuk noted that
MMA is securing their dates with Dobson and it sounds like it is the first weekend
of May. Kundolf said they shouldn't go into Council afraid; they should go in
armed based on the amount of lodging, restaurant, and retail revenue this is
bringing in May. Gordon and Valenti suggested adding the community activation
CSE Minutes
November 1, 2017 Page 5 of 6
November 21, 2017 - Page 34 0
piece that MMA is going to bring. Wadey suggested clarifying the group
business category on the scorecard. Davis suggested the CSE communicate
their plan to address quality vs quantity. Davis said it is important to show that
they are discussing ROI, Vail Brand, quality vs quantity, etc. Gordon suggested
not only including event surveys but the community and intercept surveys as
well. Valenti said there is a gut component of it such as attending an event and
experiencing it first hand. Davis suggested the diversity and participation of the
CSE board. Gordon said yes remind the Council that someone from the CSE
attends each event.
Davis said the CSE notices that Vail is a tough place to do business and
recognizes that Vail takes pride in having small businesses and it is a goal of the
board to support them through events. Gordon noted the past feeling that retail
spaces were open and now this is not the case. Valenti suggested pointing out
events that they scaled back or did not fund. Valenti said events were given the
opportunity to change and were not successful in doing so. Kundolf suggested
adding the relationship with ERC, VEAC, VLMDAC, and all groups that help
provide input.
New Business and Community Input:
Waniuk noted that she spoke with Leon Fell from King of the Mountain who may
be reaching out to the CSE and Council to object to his funding level. Saeger
explained that the VVF is going to present to the Council on 11/7 the opportunity
to bring one or two stages of the Colorado Classic / Velorama to Vail in August of
2018. Gordon said a debrief for the RFP is needed and the staff comments was
a great section. Wadey said VCBA winter update is being held next Thursday,
11/9 8:30am at The Antlers.
> Motion to adjourn at 10:42am.
M/S/P: Wadey/Kundolf/Unanimous. Motion passed 7-0
CSE Minutes
November 1, 2017 Page 6 of 6
November 21, 2017 - Page 35 0
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: VLHA Meeting Results
ATTACHMENTS:
Description
VLHA October 24, 2017 Meeting Results
TOWN Of9
November 21, 2017 - Page 36 0
TOWN OFD
MEMBERS PRESENT
Steve Lindstrom
Molly Morales
Mary McDougall
Francisco Meza
James Wilkins
Staff
George Ruther
Lynne Campbell
Greg Clifton
Kathleen Halloran
Patty McKenny
Vail Local Housing Authority
Meeting Results
Tuesday, October 24, 2017
3:00 PM — 5:00 PM
Town Council Chambers
75 South Frontage Road West, Vail, Colorado 81657
MEMBERS ABSENT
A quorum being present Lindstrom called the meeting to order at 3:00PM. James Wilkins arrived just
after meeting result vote.
The Board reviewed and approved meeting results from October 10, 2017.
MOTION: Morales SECOND: Meza VOTE: 4-0-1 (Wilkins absent for vote)
Ruther presented and reviewed Vail Local Housing Authority Resolution No. 4 Series of 2017, the Solar
Vail Development Agreement and future deed restrictions to be located at 501 North Frontage Road
West Vail.
McDougall asked if the additional funds were coming from the $500K in the 2018 budget. Per Clifton
2017 budget has 3.2 million and the budgeted $500K for 2018 is part of the Solar Vail funding. Funds
will not be released to Sonnenalp Properties unit a certificate of occupancy is received in late 2018.
Sonnenalp Properties has submitted a request for $500K funding through Eagle County Housing. Eagle
County Commissioners will make funding decision on October 25, 2017.
Wilkins questioned how any funding received from Eagle County effects Vail InDEED funding.
Ruther explained if the applicant or developer receives funds from other sources it will be deducted
from Vail funds.
The Board questioned the master deed restriction reference to "a" deed restriction vs. 65 deed
restrictions.
Page 1
November 21, 2017 - Page 37 0
Ruther stated the Solar Vail will be a master deed restriction, not condominiumized. If Sonnenalp
Properties wants to convert to condos they would have to go through the Town's development process.
McDougall motioned to approve Resolution 4, Series of 2017
MOTION: McDougall SECOND: Morales
VOTE: 5-0
Staff discussed the Board's review to establish fair market rent values. Several deed restrictions
contain language indicating the Board is to set rates. The Board directed staff to bring this item back for
discussion with deed restriction examples.
Ruther and the Board discussed updating the Economic Value of the Town's Investment in Employee
Housing document by BBC Research & Consulting. This document was last updated March 29, 2012.
There is an opportunity to modify the document to include the economic impact of employee housing on
parking and transportation. There is a need to keep the document current if it is going to be relied on it
to make housing decisions.
The Board is interested in updating the Economic Value of the Town's Investment in Employee Housing
document and instructed staff to move forward. Staff will continue conversation with BBC to obtain a
scope of work and move forward with a year end goal.
Staff reminded the Board of Town Council's request for the Board to recommend changes to the annual
resale lottery process. Ruther explained today's process of point system based on longevity and
employment and the system has been in place for nearly 20 years.
Ruther suggested we may not want to put as much emphasis on longevity. Chamonix Vail was a
straight lottery with eligibility requirements and a lottery with applicants.
Lottery changes were suggested by the Board.
• open enrollment list see info ahead of time
• use data to establish what needs are
Per Ruther the Council is expecting a recommendation for lottery changes by year end.
The Board asked if Chamonix Vail will be a separate lottery. Yes per Ruther it will continue to be its
own lottery for now. It will likely be combined in the annual lottery process once all initial sales are
completed.
Board agreed to build a lottery similar to how Chamonix Vail was run and directed staff to write up
changes for a Town Council recommendation.
Staff and the Board discussed Housing long term funding and agreed it needs to be something that is
not subject to year to year approvals and changes.
Lindstrom asked what jurisdiction was moving to a 5% rental tax.
Clifton stated Crested Butte had implement a tax and also indicated a number of jurisdictions have
dedicated funding. Clifton and Kathleen Halloran are working together and will include the Board. The
2018 budget has language for next year however long term funding may need vote due to TABOR
laws. The Town needs a fund balance which will accumulate over time. Short of a ballot measure a
separate fund could be set for express targets -policy directives.
Page 2
November 21, 2017 - Page 38 0
Morales questioned how the Vail InDEED program will be successful without a funding source.
Per Clifton today there is nothing in budget for VLHA. Town of Vail Administration is looking to create a
fund with Council approval. The 2027 plan should have additional revenue source tax but this is subject
to TABOR law and vote.
Wilkins recommended Vail InDEED applicants to put financing contingency in purchase contract if they
are planning on funds from program.
Jackson Higgins a Vail InDEED applicant presented his viewpoint for his funding request. Higgins
countered the offered the Board had previously made and offered to place a price appreciation cap on
the unit. The Board will review his request during executive session.
McDougall motioned to move into executive session per C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the
purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific
legal questions; and to determine positions, develop a strategy and instruct negotiators, regarding:
submitted Vail InDEED applications.
MOTION: McDougall SECOND: Wilkins VOTE: 5-0
Wilkins motioned to close the executive session and reopen the regular meeting.
MOTION: Wilkins SECOND: Morales VOTE: 5-0
Actions from executive session were as follows:
The Board directed staff to make a counter offer to Higgins.
MOTION: Wilkins SECOND: Morales VOTE: 5-0
Wilkins motioned to adjourn the meeting.
MOTION: Wilkins SECOND: McDougall VOTE: 5-0
The meeting was adjourned at 5:OOPM
Next Meeting — November 14, 2017
Future Agenda Items:
• Bi Annual VLHA Report
Page 3
November 21, 2017 - Page 39 0
VAILTOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Commission on Special Events CaII Up Items - Update
PRESENTER(S): Dave Chapin, Mayor
ACTION REQUESTED OF COUNCIL:
ATTACHMENTS:
Description
Memo CSE CaII up Update
TOWN Of UAJL
November 21, 2017 - Page 40 0
TOWN of vain
75 South Frontage Road West
Vail, Colorado 81657
vailgov.com
Economic Development Office
970.479.2454
970.479.2157 fax
To: Vail Town Council
From: Economic Development Office
Date: November 21, 2017
Subject: Update about Town Council Call-up Items and King of the Mountain Event
Producer request for consideration of full funding
Summary:
The Commission on Special Events presented their recommended funding allocations for 2018
cultural, recreational and community events and education and enrichment programming at the
last meeting. At that time the Town Council requested that Vail Centre and Betty Ford Alpine
Garden attend a future meeting to present information about their requests, including more
detail about the programming, budget, past year outcomes, and benefits to the Vail community
and residents. Due to some scheduling conflicts with the November 21 meeting date, it is
proposed their presentations are made on December 5. Please confirm this date is acceptable
or suggest another meeting date to review this matter.
In addition there was a brief discussion about an email to the Town Council and Commission on
Special Event (CSE) from Leon Fell, event promoter for the 2018 King of the Mountain
Volleyball event, requesting further consideration to fund his event at his full request of $15,000.
The CSE received his funding request of $15,000, but after the producer interview and board
deliberation, the event was awarded $7,500, noting that Mr. Fell has consistently failed to
comply with the marketing checklist, branding guidelines and marketing collateral approval
deadlines. In addition, Mr. Fell's interaction with town staff has been discourteous in tone and
communication.
It was thought this item might be considered an "appeal", but the Town Code, Section 3-6-8,
states the following, "an appeal to the Town Council may be made by an adjacent affected
property owner or by the Town Council itself by a majority vote". Event promoters do not qualify
as having the ability to "appeal" these decisions.
At this time, if Town Council wanted to further review the matter, they may consider "calling -up"
this item as there is a sixty day window for "call-ups" which ends December 18.
ACTION REQUESTED
1. Confirm December 5 as date for presentation by BFAG and Vail Centre.
2. Decide whether or not to call up funding for King of the Mountain Volleyball event
November 21, 2017 - Page 41 0
TOWN Of UAJL
VAILTOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Council Committee Appointments
PRESENTER(S): Dave Chapin, Mayor
ACTION REQUESTED OF COUNCIL: Preliminary discussion only, formal action to occur on
December 5, 2017.
BACKGROUND: The committee list is presented for preliminary discussion at this meeting.
Final appointments will be scheduled for the December 5, 2017 meeting when all members are
present.
ATTACHMENTS:
Description
Committee List 112117
November 21, 2017 - Page 42 0
Town of Vail
Council Committee Appointments / Task Force Appointments and Representatives
2016 - 2017
Below is a list of all committees and task forces to which Council members have been appointed or for which they
have volunteered from 2016 until 2017. Appointmenst will be made at the December 5, 2017 meeting.
Committee / Task Force
Council Member/s or
Representative/s
(2016 - 2017)
Meetings Times
Council Member/s or
Representative/s
(2017 - 2019)
1 NWCCOG (Northwest Colorado Council of Governments)
Patty McKenny
Town Clerk
meets quarterly
2 NWCCOG Kim Langmaid meets quarterly
Water Quality / Quantity Committee
3 CAST (Colorado Association of Ski Towns)
4 VRD (Vail Recreation District) / Council Subcommittee
5 Bravo! Vail Valley Music Festival
6 Channel 5 Vail Valley Community Televison Board
Dave Chapin
Stan Zemler
Dick Cleveland
Greg Moffet
Stan Zemler
meets 5 x annually at
different locations
throughout the State
meets as needed
Jen Mason meets 5 times per year
Mike Griffin,
IT staff
meets every other month
- not regularly
7 Vail Valley Exchange / Sister Cities Jenn Bruno meets as needed
Vail Youth Recognition Award
8 Eagle County Regional Transportation Authority (ECO) Jenn Bruno meets quartelry
Kevin Foley, alternate
9 TOV Open Space / Charter Committee Stan Zemler meets as needed
10 Colorado Ski Museum and Ski and Snowboard Hall of
Fame
11 Betty Ford Alpine Garden Foundation
12 Vail Local Marketing District Advisory Council
(Statutory authority allows for Council appointment)
13 Vail Child Care Center
14 Donovan Park Pavilion
15 1-70 Transportation Corridor Coaltion
16 Vail Economic Advisory Council
17 Economic Council of Eagle County
18 EGE Air Alliance
Kim Langmaid
Jen Mason random meeting times
Dave Chapin, alternate
Jenn Bruno
Dick Cleveland, alternate
Krista Miller
HR & Safety Director
Diana Donovan
Patty McKenny
Donovan Management
Company (Laurie Asmussen)
Stan Zemler - Exec Committee
Greg Hall - staff
Greg Moffet
Dick Cleveland
Kelli McDonald
Greg Moffet, alternate
Greg Moffet
Jenn Bruno
meets third Thursday
8:30 am - 11:30 am
meets monthly
as needed
meets second Tuesday
monthly 8 am - 10 am
meets second Tuesday
monthly 8 am - 10 am
meets quarterly
meets first Monday
monthly 3 pm - 5 pm
11/16/2017
Page 1
November 21, 2017 - Page 4:
Town of Vail
Council Committee Appointments / Task Force Appointments and Representatives
2016 - 2017
Committee / Task Force
Council Member/s or
Representative/s
(2016 - 2017)
Meetings Times
Council Member/s or
Representative/s
(2017 - 2019)
19 Colorado Municipal League - Policy Committee (standing
committee that develops the League's legislative
program; composed of municipal member
representatives)
20 Vail Parking Task Force (Advisory Group)
21 Rotary Club of Vail
Dick Cleveland
Greg Moffet, alternate
Dave Chapin
Jenn Mason
22 1-70 West Vail Pass Auxiliary Lanes Project / Project Dick Cleveland
Leadership Team
meets periodically
this appointment needs to
be confirmed by Town
Council since Dick is no
longer a council member
11/16/2017
Page 2
November 21, 2017 - Page 4,
TOWN Of9
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Sisterhood City Exploration Visit to Japan (2018)
PRESENTER(S): Patty McKenny, Town Clerk
ACTION REQUESTED OF COUNCIL:
Council discussion about who makes up the Vail delegation traveling to Japan in January 2018.
ATTACHMENTS:
Description
Memo Sisterhood City Exploration visit to Japan
November 21, 2017 - Page 45 0
TOWN OF VAIIL.
Memorandum
To: Mayor and Town Council
From: Patty McKenny, Town Clerk
Date: November 21, 2017
Subject: Sisterhood Exploration Visit 2018: Review identifying Vail delegation
SUMMARY
Souichi Nakamura, the representative appointed by Governor Shuichi Abe, Governor of
Nagano and Mayor Takefushi, Yamanouchi-machi, Japan, has been working with town staff on
travel arrangements for a Vail delegation to engage in an exploration visit for a sisterhood
relationship. Mr. Nakamura has informed us that the preferred visit dates of the Japanese
officials would be January 20 through January 26.
Delegation
Staff would like feedback about "who" would make-up the traveling delegation. Japan has
budgeted covering associated costs for the trip for 10 people for four of the six travel days.
The town's 2018 budget currently includes travel for six people. Previous Vail delegations for
sisterhood exploration visits have included town council members, staff, and community
members and/or board members. The "objectives" of the sisterhood relationship may help in
determining "who" might become part of the delegation. Visiting delegates may be those
people who are able to provide dialogue on the focus areas; Japan exchange programming
focus areas are proposed to include mountain tourism, transportation, and environmental
sustainability. A proposed make-up of this delegation might include a number of council
members, a community member involved with one of the exchange topics, the town manager,
and staff representation from 1) environmental, 2) tourism and economic development, 3) and
transportation. Determining the delegation at this meeting is important in order to make airline
travel arrangements as soon as possible.
Estimated Costs
The 2018 budget included $20K for the Sisterhood exploration trip. In light of the feedback
from Japan about their recently approved budget for hosting Vail, which includes ten people,
the town might consider increasing the delegation number up to ten people. In addition, the
town would now be responsible for covering Day 2 and 3 of the trip. In summary, the additional
considerations which would impact the budget include:
✓ Number of people traveling?
Travel with six people or up to ten people
✓ Airline arrangements, nonstop vs. one stop flights?
Non stop flights estimated at $2600 and one stop flights estimated at $1300 (traveling
through one west coast city, i.e. San Francisco, LA, Seattle.)
✓ Number of travel days?
Stay with six travel days or reduce it a day or two which would eliminate time spent in
Tokyo
November 21, 2017 - Page 46 0
Estimated expenses per person:
Travel nonstop flight and six days = estimated $3700 pp
Travel one stop flight and six days = estimated $2400 pp
Confirmed Travel Dates
Jan 20 — 26 (Saturday through Friday) — confirmed dates by Vail & Japan
Proposed Travel Itinerary (schedule is subject to change)
The planning details for the business meetings continue to be reviewed by town staff and
Japanese officials and will be approved by town council once it is finalized. The proposed travel
itinerary is below and may be adjusted based on need.
Day 1 & 2
Jan 20 & 21
Day 3
Jan 22
Day 4
Jan 23
Day 5
Jan 24
Day 6
Jan 25
Day 7
Jan 26
Town of Vail
Travel 1. Vail to Denver
Days 2. Denver to Tokyo
Touring 1. Tokyo Sightseeing
Activities
Touring
Activities
Skiing
Dinner
Touring
and
Business
Meeting
Travel
Day
1. Tokyo sightseeing
2. Travel to Yamonouchi
3. Dinner (TBD)
1. Jigokudani Wild Snow Monkey Park
2. Ski Resort (Yakebitaiyama)
3. Welcome Dinner
1. Business Meeting with Yamanouchi
2. Travel to Nagano
3. Business meeting with Nagano Prefecture
Governor and government officials
1. Nagano to Tokyo
2. Tokyo to Denver
3. Denver to Vail
Spend night in
Tokyo
Spend night in
Yamanouchi
Spend night in
Yamanouchi
Spend night at Ski
area
Spend night in
Nagano or Tokyo
Page 2
November 21, 2017 - Page 47 0
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Colorado Energy Plan Letter of Support
PRESENTER(S): Dave Chapin, Mayor
TOWN Of9
November 21, 2017 - Page 48 0
TOWN Of UAJL
VAILTOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402 (4)(b) - to receive legal
advice on specific legal questions; Regarding: Special Development District Process; 2) C.R.S.
§24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property
interests; to receive legal advice on specific legal questions; and to determine positions, develop a
strategy and instruct negotiators, Regarding: Lot 1, Bighorn Subdivision Second Addition
PRESENTER(S): Matt Mire, Town Attorney
November 21, 2017 - Page 49 0
VAIL TOWN COUNCILAGENDA MEMO
ITEM/TOPIC: Recess at 4:40 PM
TOWN Of 9
November 21, 2017 - Page 50 0