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HomeMy WebLinkAbout2017-12-05 Agenda and Supporting Documentation Town Council Afternoon AgendaVAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 1:45 PM, December 5, 2017 TOM Of UAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. DRB / PEC Update 1.1. DRB / PEC Update 10 min. Presenter(s): Chris Neubecker, Planning Manager 2. Presentations / Discussion 2.1. Call Up Items (Commission on Special Events Funding Recommendations) 30 min. a. Betty Ford Alpine Gardens Update b. Vail Centre Update Presenter(s): 1. Nicola Ripley, Betty Ford Alpine Gardens 2. Ross Iverson, Vail Centre Action Requested of Council: Additional information will be provided for Council's consideration. Background: The Commission on Special Events recommended funding both Betty Ford Alpine Gardens and Vail Centre for 2018. The Council would like more information from the event promoters regarding their funding request. 2.2. Update on Climate Action Resolutions No.'s 40 and 41. Presenter(s): Kristen Bertuglia, Environmental Sustainability Manager Action Requested of Council: Staff requests the Vail Town Council review the materials associated with Resolutions No.'s 40 and 41 and ask any pertinent questions. Background: Resolution No. 40 is a resolution to join the Climate Action Collaborative, a newly created organizational structure amongst stakeholders to implement the Climate Action Plan for the Eagle County Community. Resolution No. 41 is a resolution to officially join the Compact of Colorado Communities, a statewide organization designed to enhance climate action through capacity building and sharing of best practices. 2.3. Burton US Open Championships follow-up request for funding for 2018. Presenter(s): Whitney Heingartner, Burton, James Deighan, Highline Action Requested of Council: Council approve, modify, or deny the funding level for the 2018 Burton US Open Championships. Background: The Burton US Open is requesting $490,000 + in-kind for 2018 which is an additional $86,000 compared to funding level of $404,000 in 2017. 15 min 30 min. December 5, 2017 - Page 1 of 2 2.4. Discussion regarding Amending Title 12, Zoning Regulations, Wildfire Mitigation Presenter(s): Jonathan Spence, Senior Planner, Peter Wadden, Water Quality Education Coordinator and Paul Cada, Wildland Coordinator Action Requested of Council: Staff requests that the Town Council provide feedback concerning the proposal. Background: This is a proposal to clarify and codify existing standard operating procedures related to vegetation removal. The Town of Vail currently requires a Design Review Board (DRB) permit for the removal of vegetation, including trees, when not associated with another development application. The Town of Vail Fire and Emergency Services Department also issues permits for vegetation removal through a Wildfire Hazard Assessment as part of the Fire Adapted Vail Program or through the town's abatement provisions for dangerous or diseased trees. The proposal eliminates the requirement for a DRB permit following a recommendation by the Wildland Coordinator concerning vegetation removal. 3. Information Update 3.1. VLHA Meeting Results 3.2. October 2017 Sales Tax Report 3.3. September 2017 Vail Business Review 3.4. VEAC Meeting Minutes from November, 14, 2017 3.5. Future meeting agenda topics 3.6. November Revenue Updates 4. Matters from Mayor, Council and Committee Reports 4.1. Committee Appointments Presenter(s): Dave Chapin, Mayor Action Requested of Council: Determine appointments of council members to various local, regional, and state committees and groups. 5. Executive Session 30 min. 15 min. 5.1. Executive Session, pursuant to: 1)C.R.S. §24-6-402(4)(a)(e) - to discuss 40 min. the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, Regarding: La Cantina Lease and possible acquisition of real property ; 2) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Marriott Residence I nn Development Agreement and Radio Free Minturn correspondence Presenter(s): Matt Mire, Town Attorney 6. Recess December 5, 2017 - Page 2 of 2 6.1. Recess at 5:00 p.m. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, wwwhighfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. December 5, 2017 - Page 3 of 2 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description November 15, 2017 DRB Meeting Results Novembe 27, 2017 PEC Meeting Results TOWN IfO December 5, 2017 - Page 4 of 2 TOWN Of 1 X41 DESIGN REVIEW BOARD November 15, 2017, 3:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 2. Project Orientation 2.1. 1:30 PM 3. Site Visits 3.1. Staub Park - 371 Gore Creek Drive 3.2. Locale Vail - 160 Gore Creek Drive Unit 136 3.3. Solar Vail - 501 North Frontage Road West 3.4. Arosa Partners LLC - 2658 Arosa Drive 3.5. Hauser/Juge Residences - 1239 Westhaven Circle *not visited 4. Main Agenda 4.1. DRB17-0469 - Vail Transportation Center Final review of an exterior alteration (AC units) Address/Legal Description: 241 East Meadow Drive/Tract B & C, Vail Village Filing 1 Applicant: Town of Vail, represented by Crown Castle Planner: Chris Neubecker 1. Revised plan as submitted at DRB shall be resubmitted to Town Staff. Rollie Kjesbo moved to approve with conditions. Peter Cope seconded the motion and it passed (3-1). Ayes: (3) Cope, Kjesbo, Pierce Nays: (1) Cahill Absent(1) Forstl 4.2. DRB17-0490 - Solar Vail Final review of new construction (Employee Housing) Address/Legal Description: 501 North Frontage Road / Lot 8, Block 2, Vail Potato Patch Filing 1 Applicant: Sonnenalp Properties, represented by GPSLArchitects Planner: Chris Neubecker Rollie Kjesbo moved to table to December 6, 2017. Doug Cahill seconded the December 5, 2017 - Page 5 of 2 motion and it passed (4-0). Absent(1) Forstl 4.3. DRB17-0486 - Town of Vail Final review of an exterior alteration (steps/path/retaining wall/landscaping) Address/Legal Description: 371 Gore Creek Drive/Tract A, Vail Village Filing 1 Applicant: Town of Vail Planner: Jonathan Spence Rollie Kjesbo moved to approve. Doug Cahill seconded the motion and it passed (4-0). Absent(1) Forstl 4.4. DRB17-0488 - Golden Peak Enterprises LLC Final review of an addition Address/Legal Description: 814 Potato Patch Drive/Lot 3, Block 1, Vail Potato Patch Filing 1 Applicant: Golden Peak Enterprises LLC, represented by Pierce Architects Planner: Matt Panfil Doug Cahill moved to table to an undetermined date. Rollie Kjesbo seconded the motion and it passed (2-0). Abstair(2) Cope, Pierce Absent(1) Forstl 4.5. DRB17-0472 - Hauser/Juge Residences Final review of an exterior alteration (deck/fire pit/path) Address/Legal Description: 1239 Westhaven Circle/Lot 37, Glen Lyon Subdivision Applicant: Kimberly Hauser & 1239B Westhaven Circle LLC, represented by Zehren and Associates, Inc. Planner: Justin Lightfield Rollie Kjesbo moved to approve. Doug Cahill seconded the motion and it passed (4-0). Absent(1) Forstl 4.6. DRB17-0503 - Locale Vail Final review of a sign Address/Legal Description: 160 Gore Creek Drive Unit 136/Lot 1, Lodge Subdivision Applicant: Locale Vail Planner: Justin Lightfield Rollie Kjesbo moved to approve. Doug Cahill seconded the motion and it passed (4-0). Absent(1) Forstl December 5, 2017 - Page 6 of 2 4.7. DRB17-0510 - Arosa Partners LLC Conceptual review of new construction Address/Legal Description: 2658 Arosa Drive/Lot 3, Block D, Vail Ridge Subdivision Applicant: Arosa Partners LLC, represented by KH Webb Architects Planner: Justin Lightfield Conceptual review only 5. Staff Approvals 5.1. DRB17-0373 - Burton Stores Final review of a sign Address/Legal Description: 675 Lionshead Place/Lot 1, Lionshead Filing 6 Applicant: Burton Snowboards Planner: Jonathan Spence 5.2. DRB17-0385 - Burton Stores Final review of a sign Address/Legal Description: 244 Wall Street Unit C1/LotA-C, Block 5C, Vail Village Filing 1 Applicant: Burton Snowboards Planner: Jonathan Spence 5.3. DRB17-0420 - Riva Ridge Chalets North Final review of an exterior alteration (entry/snowmelt) Address/Legal Description: 133 Willow Bridge Road/Lot 6, Block 6, Vail Village Filing 1 Applicant: Riva Ridge Chalets North, represented by Plumbing Systems Inc. Planner: Chris Neubecker 5.4. DRB17-0463 - Cedar Point Townhouse HOA Final review of an exterior alteration (landscaping) Address/Legal Description: 5175 Black Gore Drive/Lots 1-5, Cedar Point Townhouses Subdivision Filing 1 Applicant: Cedar Point Townhouse HOA, represented by Crane Associates Planner: Chris Neubecker 5.5. DRB17-0476 - H -B 1709 Geneva LLC Final review of a change to approved plans (elevation/roof pitch/siding/deck) Address/Legal Description: 1709 Geneva Drive/Lot 4, Matterhorn Village Filing 1 Applicant: H -B 1709 Geneva LLC, represented by Martin Manley Architects Planner: Chris Neubecker 5.6. DRB17-0477 - Vail Chophouse Final review of a sign Address/Legal Description: 675 Lionshead Place/Lot 1, Lionshead Filing 6 Applicant: Vail Chophouse December 5, 2017 - Page 7 of 2 Planner: Jonathan Spence 5.7. DRB17-0484 - Vail Point Townhomes Final review of an exterior alteration (retaining wall/landscaping) Address/Legal Description: 1881 Lions Ridge Loop/Lot 1, Block 3, Lion's Ridge Subdivision Filing 3 Applicant: Vail Point Townhomes, represented by Mac Design Planner: Jonathan Spence 5.8. DRB17-0487 - Haven Residence Final review of an exterior alteration (deck) Address/Legal Description: 2753 Kinnikinnick Road Unit B1/Unplatted Applicant: Katherine Haven, represented by NDG Architecture Planner: Justin Lightfield 5.9. DRB17-0495 - Chamonix Vail Final review of a change to approved plans (gate/lighting) Address/Legal Description: 2310 Chamonix Road/Parcel B, Vail Das Schone Filing 1 Applicant: Town of Vail, represented by Triumph Development West LLC Planner: Jonathan Spence 5.10. DRB17-0498 - Vail Hotel Partners LLC Laurus Corporation Final review of a change to approved plans (patio) Address/Legal Description: 1300 Westhaven Drive/Cascade Village - Vail Cascade Resort Applicant: Vail Hotel Partners LLC Laurus Corporation, represented by Mauriello Planning Group Planner: Chris Neubecker 5.11. DRB17-0499 - Drizin Residence Final review of an exterior alteration (windows) Address/Legal Description: 4682 Meadow Drive Unit B8/Unplatted Applicant: Gary & Donna Drizin; represented by Zehren & Associates Planner: Jonathan Spence 5.12. DRB17-0502 - Herman Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 343 Beaver Dam Road/Lot 1, Block 3, Vail Village Filing 3 Applicant: Michael Herman, represented by Old Growth Tree Service Planner: Jonathan Spence 5.13. DRB17-0504 - Writer Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 1307 Vail Valley Drive/Lot 3, Block 3, Vail Valley Filing 1 Applicant: Diane Writer Planner: Matt Panfil 5.14. DRB17-0505 - Sullivan Residence December 5, 2017 - Page 8 of 2 Final review of a change to approved plans (windows) Address/Legal Description: 100 East Meadow Drive Unit 32/Lot 0, Block 5D, Vail Village Filing 1 Applicant: Hugh Sullivan, represented by Pierce Architects Planner: Matt Panfil 5.15. DRB17-0508 - Fall Line Kitchen Final review of a sign Address/Legal Description: 232 Bridge Street/Lot C - E, Block 5, Vail Village Filing 1 Applicant: Fall Line Kitchen, represented by Sign Design & Awning Planner: Jonathan Spence 5.16. DRB17-0509 - Woodings Residence Final review of a change to approved plans (extension) Address/Legal Description: 1694 Matterhorn Circle/Lot 12, Matterhorn Village Filing 1 Applicant: Edward Woodings Planner: Chris Neubecker 5.17. DRB17-0511 - Treetops Market Final review of a sign Address/Legal Description: 450 East Lionshead Circle Unit X/Lot 6, Block 1, Vail Lionshead Filing 1 Applicant: Treetops Market, represented by Alpine Mountain Builders Planner: Jonathan Spence 5.18. DRB17-0514 - Galvin Residence Final review of a change to approved plans (dormer/windows) Address/Legal Description: 303 Gore Creek Drive Unit 12/Lot 12, Block 5, Vail Village Filing 1 Applicant: Michael Galvin, represented by KH Webb Architects Planner: Jonathan Spence 5.19. B17-0446 - Smith Residence Final review of an exterior alteration (re -roof) Address/Legal Description: 1460 Buffehr Creek Road Unit A/Parcel A, Crossview at Vail Subdivision Applicant: Grace Smith, represented by Rocky Valley Contractors Planner: Andy Rogers The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. December 5, 2017 - Page 9 of 2 PLANNING AND ENVIRONMENTAL COMMISSION TOWS OF(D November 27, 2017, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Present: Brian Gillette, Pam Hopkins, John -Ryan Lockman, Ludwig Kurz, Karen Perez, John Rediker, and Brian Stockmar Absent: None 2. Main Agenda 2.1. A request for a recommendation to the Vail Town Council on the adoption of the 2017 Comprehensive Open Lands Plan and setting forth details in regard thereto. (PEC17-0049) 90 min. Applicant: Town of Vail, represented by Kristen Bertuglia Planner: Chris Neubecker Motion: Continue to January 8, 2018 First: Gillette Second: Stockmar Vote: 7-0-0 Neubecker did not have a presentation for the PEC, but deferred to Tom Braun, Braun Associates, Inc., to give a PowerPoint presentation. Braun summarized the review process to date. He stated that he anticipates this item be continued this afternoon until January, 2018. Rediker suggested that the PEC address the main topics individually at separate future meetings, rather than addressing the Plan as a whole. Braun stated that the focus for this meeting is based on only two topics: protection of Town of Vail open space and trails. Rediker asked that at the end of the presentation, a decision be made regarding specific meeting topics in the future. Gillette stated that there are a lot of misconceptions about the nature of the Plan Update. He suggested that at the start of every meeting, the public be reminded of the high level nature of the plan and that just because an item appears on the Plan Update, does not mean it is set or that no further meetings or reviews will be required. Braun outlined changes to the Plan Update that have been made since the last time the item appeared before the PEC on November 13, 2017. Refinements to the proposed update were made in the following sections: Protection of Environmentally Sensitive Lands, Trails, Action Plan, and Implementation. Moving on to the two specific topics to be the focus of the meeting, Braun outlined the additional means by which open space can be protected in the Town: open space zoning by referendum or via conservation easements. Braun described the specific process and criteria for a property to be classified as Designated Open Space. He referenced a map in his presentation that identified all properties currently zoned Designated Open Space. He also showed a map that identified 26 properties that may be suitable for future Designated Open Space. Braun then reviewed conservation easements and how they can be used to protect open space within the Town. A conservation easement is a tool for a land owner to protect land, which may also have the potential for tax benefits. Gillette stated that the Plan Update should include both the positives and negatives of December 5, 2017 - Page 10 of conservation easements. Braun identified four Town -owned properties that have been identified for discussion for potential conservation easements: Gore Creek Corridor, Katsos Ranch, Donovan Park Upper Bench, and Booth Falls parcels. Rediker asked if there have been any properties identified for recommendation to be rezoned Designated Open Space. Braun responded in the affirmative and stated that the four previously mentioned properties may already be zoned Designated Open Space and that conservation easements would be an additional layer of protection. Rediker asked if there are properties that warrant a Designated Open Space zoning classification, but do not meet the specific criteria for Designated Open Space zoning. If so, Rediker asked if there are other tools available, aside from conservation easements, to protect such properties. Rediker believes conservation easements take away choice from future generations. Kurz concurred with Rediker's views regarding the use of conservation easements. Stockmar also agreed. Gillette added that there should be increased flexibility in allowing for rezoning of properties to Designated Open Space. The rest of the PEC agreed. Perez asked if there is a process for designating Town -owned properties for conservation easements. Because the conservation easement is permanent, there needs to be an extensive review and approval process. Gillette stated that approval should require Town Council and a majority of the public. Braun and the PEC had a lengthy discussion regarding several different Town -owned properties and their suitability for development or further protection. At the request of Rediker, Braun summarized the differences between the action plans for the 1994 Plan and the proposed Plan Update. There are three (3) parcels that have been identified for further review for their potential to accommodate employee housing. Braun continued his presentation by introducing the trails section of the Plan Update. A common theme was that if any new trail is to be constructed, it must be evaluated for its environmental impact. A separate group was formed to do additional research on trails. A workshop focused on trails was also held in August, 2017. Five (5) trail themes were identified during this time: safety, sustainability, accessibility, diversity, and connectivity. Braun referenced an image that identified all proposed trails or trail connections. A wildlife analysis would be the next step towards the development of any new trails. Braun emphasized that the proposals are just ideas, and acknowledged that some trails depicted in the plan will be dropped from consideration due to design challenges, environmental impacts, cost, public impact, or other factors. Stockmar stated that there is a lack of information regarding trail usage. Braun stated that there has been an attempt to quantify the amount of usage for different trails in the area. Gregg Barrie, Senior Landscape Architect, confirmed that there are some trail usage counts available. Rediker asked if there is a preference for soft- or hard -surfaced trails. Barrie responded that there is demand for both types of trails. Rediker asked if there are concerns or recommendations regarding existing trail signage. Braun stated that the public opinion was very clear that the trail directional signage can be improved and that additional outreach to trail users for topics such as trail etiquette may be necessary. Stockmar stated that trail access should not inconvenience other residents and guests. Barrie asked if Stockmar wanted specific discussion regarding the use of parking, etc. at trailheads. Stockmar clarified that he wants to maintain access, but reduce the amount of parking at certain locations. Rediker asked if the Plan Update identifies any wildlife impacts or other environmental December 5, 2017 - Page 11 of impacts on existing trails. Braun stated that existing trails were not reviewed in such a manner. Rediker continued by asking if the identified Peregrine Falcon nesting sites are permanent or require monitoring on a year to year basis. Barrie stated that such a review would be part of any trail development in these areas, but the Plan Update does not specifically identify all possible wildlife impacts for all trails. Lockman asked if a table or matrix could be created for this part of the Plan Update in addition to the existing narrative. Kurz concurred with Stockmar's statement that trail usage information would be beneficial to the PEC. He added that he needs more time to read through all of the updated information that was part of the PEC packet. Perez asked if any cost estimates for any of the trail -related action items have been conducted. Braun stated that as the trails plan contains just conceptual ideas, it is too early in the process to do so. Stockmar expressed concern that the PEC was not notified of the public workshop that was held just prior to the PEC meeting. Hopkins asked why the parcels near Donovan Park are identified as low priority. Gillette asked if the trail usage counts differentiate between cyclists and pedestrians. Barrie said that they do not. Rediker opened the item for public comment. Patti Langmaid stated that she believes in the use of conservation easements to protect land in perpetuity. Pete Seibert stated that he is a frequent user of the North Trail and is appreciative of the previous work session. He stated that planned and social trails should use the same criteria in review of their potential environmental impact. Anne Marie Mueller stated that she lives at the base of the Vail Trail and that she has concerns regarding rock fall hazards on proposed trails. The rock is stratified in this area, and can come loose with water flow. Bill Hoblitzell encouraged the PEC to keep the trails plan at the conceptual level. We don't need to know everything now to adopt a plan. Any new trails will have to go through a thorough review later, especially if the United States Forest Service (USFS) is involved. Diana Donovan stated that she has reviewed the plan thoroughly and expressed frustration that the PEC has not had similar comments to hers. She believes the public has not had ample opportunity for review. She added that the terms "open lands" and "open space" need to be defined and differentiated. She asked if there is a demonstrable need for more trails in Vail, and stated the purpose of trails is to take the pressure off wilderness areas. She believes trails are a want, not a need. She stated that the Town cannot afford to support more facilities and their associated maintenance costs. She asked why staff has ignored the Town Council's request not to pursue USFS land. She does not believe community input is impacting the planning process. She does not believe there were any meetings devoted to wildlife. She expressed concern about any change to RETT-acquired properties. She asked that the item be tabled until January and suggested weekly meetings, with all parties involved, until the next PEC meeting. December 5, 2017 - Page 12 of Blondie Vucich stated that she is concerned about negative impacts to the environment associated with the Plan Update, especially impacts to wildlife due to construction of any new trails. She outlined concerns cited in a document prepared by Bill Andree. She also expressed concern regarding a lack of access to information and that Town staff has not made certain documents available to her. She called for the Vail Trail extension to be removed from the Plan Update. She also asked that all relevant documents be provided to the public and to continue this item until January, 2018. Anne Esson (1880 Lions Ridge Loop) stated that she is concerned that the PEC will overlook some of the wildlife reports that have been included in the packet. She summarized some of the negative potential impacts trails may have on wildlife. She is especially concerned about the Vail Trail and Buffehr Creek extensions' impacts on wildlife. She asked the PEC to continue the item until wildlife and biodiversity studies are completed. Tom Vucich stated that he reviewed the August 15, 2017 Town Council meeting minutes and that Council member Kim Langmaid asked for information as to how any proposed trails would impact wildlife and that she would like to see a push for wildlife preservation similar to the push for new trails in Vail. He does not understand why the Vail Trail extension is still a part of the Plan Update and believes the extension is a threat to sustainability. He asked that the document be updated to remove references to the Vail Trail extension. Rediker asked for final comments from the commissioners. Lockman — Stated that the earlier workshop was important and it is good that the public is deeply involved. He stated that conservation easements may make sense for certain Town -owned properties. There should be a better process in place. It is important to acknowledge the success of the 1994 Plan. He stated that the Plan Update as it currently exists is difficult to understand in regards to the layout and intent. He agrees that wildlife impact should be thoroughly reviewed for any new trails, including social trails. He believes the item should be continued. Hopkins — Suggested that the document be renamed to indicate that it is a working draft. She is pleased that wildlife has been given more consideration in the Plan Update. Asked for more information about Parcel 8 in the Town -owned properties map on page 18 and why it has not been identified as suitable for a Designated Open Space zoning. In regards to trails, she suggested that trails on the valley floor be truly accessible. She would also like to continue the item to a later date. Perez — She stated that the dialog has been helpful. She believes the Plan Update needs to be transparent. She would like to be given more time to digest and comprehend the PEC packets. She agrees with Diana Donovan's suggestion that there needs to be a more clear differentiation between the terms open space and open land. She would also like to continue the item until January, 2018. Kurz — Thanked the members of the public that were involved in the workshop and public comments. He also believes the item should be continued as the Plan Update is one of the most important recommendations the PEC could make. A balancing of differing opinions is still required for some topics like the Vail Trail. He suggested that the Plan Update should include a future update schedule so that it is not another 23 years before the plan is updated again. Gillette — He stated that the Plan Update and recent revisions are good, but believes it should be emphasized that the Plan Update operates on a macro level. He likes the layout of the document and believes it makes sense. He is comfortable with continuing the item to January, 2018, but believes there will be a time when a vote is necessary. December 5, 2017 - Page 13 of Stockmar — Thanked the members of the public for their input. He also favors continuing the item. Open lands and trails should be addressed separately and action items reviewed individually. Rediker — He echoed other commissioners' comments regarding public input. He reiterated his dislike for the use of conservation easements and the opening up of the criteria and procedures for zoning property Designated Open Space. Asked for clarification of some of the studies provided in the PEC packet. He referenced a report by Bill Andree that was part of Vail's application to be designated a sustainable destination. He also referenced a Mears report from 2016 that was part of the original Vail Trail project. Gregg Barrie reminded the PEC that in 2016 the Town Council directed staff to table the Vail Trail project until the Plan Update is completed. He asked if there is a report by Western Bionomics that has not been included in any of the PEC packets. Barrie responded that there was a detailed analysis done in association with the aforementioned original (2016) Vail Trail project. Rediker suggested any other reports that address wildlife and trails be included in future packets. He also agreed that "open lands" and "open space" may need to be better differentiated and defined. He noted the public comment regarding the cost of trail maintenance. In regards to the public concern about the impact of trails on wildlife, he encouraged the public to review the language within the Plan Update regarding wildlife analyses as part of any trail update and cautioned about striking any items that have not yet been fully reviewed for their potential impact. Rediker suggested that the next meeting should also cover the Action Plan and Implementation chapter. 3. Approval of Minutes 3.1. November 13, 2017 PEC Results Motion: Approve First: Kurz Second: Perez Vote: 6-0-1 (Lockman Recused) 4. Informational Update — West Vail Master Plan Neubecker informed the PEC that staff has recently begun conducting background research in preparation for a West Vail Master Plan. The next step will be to begin reaching out to the public for their input. Staff is working on establishing the process and a timeline for the project. Gillette asked how property owners will be contacted regarding the plan. Neubecker stated that there will be a number of ways to try to directly contact property owners in order to get them involved in the process, including direct mail, website, and newspaper. Kurz asked if there is an established planning area for West Vail. Neubecker responded that staff has their definition of the West Vail boundaries, but the boundary will be a question asked of the public for their input. 5. Adjournment Motion: Adjourn First: Kurz Second: Lockman Vote: 7-0-0 December 5, 2017 - Page 14 of The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department December 5, 2017 - Page 15 of TOWN Of9 VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Call Up Items (Commission on Special Events Funding Recommendations) a Betty Ford Alpine Gardens Update b. Vail Centre Update PRESENTER(S): 1. Nicola Ripley, Betty Ford Alpine Gardens 2. Ross Iverson, Vail Centre ACTION REQUESTED OF COUNCIL: Additional information will be provided for Council's consideration. BACKGROUND: The Commission on Special Events recommended funding both Betty Ford Alpine Gardens and Vail Centre for 2018. The Council would like more information from the event promoters regarding their funding request. ATTACHMENTS: Description Memo CSE Call ups Betty Ford Alpine Gardens Vail Centre Presentation Materials December 5, 2017 - Page 16 of TOWN ofvain 75 South Frontage Road West Vail, Colorado 81657 vailgov.com Economic Development Office 970.479.2454 970.479.2157 fax To: Vail Town Council From: Economic Development Office Date: December 5, 2017 Subject: Council Call -Up Requests: Betty Ford Alpine Gardens & Vail Centre Presentations for 2018 CSE Funding Allocations SUMMARY The Commission on Special Events presented their recommended funding allocations for 2018 cultural, recreational and community events and education and enrichment programming at the council meeting on November 7th. A that time, the Town Council requested that Vail Centre and Betty Ford Alpine Gardens attend a future meeting to present information about their requests, including more detail about the programming and past year outcomes and benefits. Both organizations have been invited to attend the December 5 meeting to make presentations and provide additional informational as requested. In addition to the program presentations, staff has included the following information in the packet, 2018 RFP applications, CSE funding allocation list, and minutes from CSE Funding Meetings on 10/9 and 10/18 BACKGROUND Betty Ford Alpine Gardens Funding for the Betty Ford Alpine Gardens (BFAG) is shown below in the table; funding the past few years has come from both the Town Council and the CSE. Funding from Town Council Year Council Funding Requested Council Funding Granted In -Kind Value Requested Notes 2015 Operating $ 75,000 $ 67,000 $ 300 2designated parking spaces Capital $ 500,000 $ 500,000 2016 Operating $ 69,010 $ 69,010 $ 1,100 One Blue parking pass Capital $ - $ - 2017 Operating $ 90,000 $ 69,700 $ 1,100 One Blue parking pass Capital $ 30,000 $ 30,000 2018 Operating $ 71,791 $ 69,700 $ 1,400 One Blue parking pass Capital $ 19,000 $ 19,000 11/29/2017 Council Call -Up Request Page 1 December 5, 2017 - Page 17 of Funding from Commission on Special Events Year CSE Funding Requested CSE Funding Granted In -Kind Value Granted Notes 2016 $ 20,000 $ 15,000 na $ 2017 $ 20,000 $ 15,000 na $ 2018 $ 20,000 $ 15,000 na In2018Nurture / Explore/ Discover at the Gardens is a compilation of traveling educational exhibits, interactive games and activities, Intimate Evening at the Gardens speaker series, and hand -on workshops focused on conveying the importance plants play in the health of our water ways. Betty Ford Alpine Gardens is seeking funding to host two traveling exhibits, five Intimate Evening at the Gardens speakers, and five hands-on workshops Vail Centre The Commission on Special Events has supported Vail Centre with cash funding since 2014. Below is a table that reflects the history of funding requested and actual funding allocated: Year CSE Funding Requested CSE Funding Allocated 2014 $ - $ 7,360.00 2015 $ 60, 000.00 $ 15, 000.00 2016 $ 125, 000.00 $ 56, 000.00 2017 $ 90, 000.00 $ 58, 500.00 2018 $ 60, 000.00 $ 45, 000.00 In addition, the Vail Centre has also requested in-kind use of Town of Vail facilities including Donovan Pavilion and the Grand View meeting room. Last year the Economic Development staff and Vail Centre staff met to review the large number of days requested by the Vail Centre for use of the town's facilities. It was determined that a partnership arrangement addressing these requests and in -return offering the town some further benefits would be advantageous, in summary it was an effort to provide benefits and value for each party through the exchange of in-kind services. The obligations agreed to by each party are as follows: Town of Vail was offered: 1) entries/registrations into Vail Centre's leadership programs, 2) complimentary seats (16) to the annual Torch Awards produced by Vail Centre, 3) additional marketing efforts, including logo inclusion, social media posts, and mention in event newsletters and VIP recognitions. Educational programing included attendance at the following: ✓ Community Leadership Academy - Level 100 & 200 (17 TOV registrants) ✓ University Courses from Yale and Cornell (two TOV registrants) ✓ Two tables at the annual Torch Awards (16 attendees) Vail Centre was offered: 1) use of Grand View at discounted rates, 2) additional mutually approved marketing efforts. Below is a table that reflects the history of in-kind requested, in- kind granted, and actual in-kind used by Vail Centre. 11/29/2017 Council Call -Up Request Page 2 December 5, 2017 - Page 18 of Year In -Kind Requested In -Kind Granted In -Kind Value Granted Notes 2014 N/A N/A N/A 2015 N/A N/A N/A 2016 24 Days (4 x Donovan, 20 x Grand View) 24 Days (4 x Donovan, 20 x Grand View) $ 8,300 Non -Profit Rates: Grand View Rate = $100/day Donovan Rate = $1,575/day 2017 68 Days (3 x Donovan, 65 x Grand View) 61 Days Total 50 weekday; ll weekend (61 x Grand View) $ 36,405 Grand View Rate = $600/day * standard rate increased 3% and was used as value for use of room 2018 46 Days (3 x Donovan, 43 x Grand View) Pending Propose a review of partnership arrangement for 2018 TBD Grand View Rate = $600 Donovan Rate =$3,000 * reservations would only be allowed quarterly The use of Grand View for this programming works best during weekdays, Monday -Thursday; the goal is to keep discounted use groups limited to this timeframe. In addition, there has been an upswing of requests for use of Grand View on weekends. Moving forward the goal is to ensure that hard costs (cleaning and staffing) are fully covered by nonprofit groups and cancellation policies are fully enforced. In summary, the table below reflects the estimated value that the Town of Vail allocates to Vail Centre and the value in return the Town of Vail receives from Vail Centre. The obligations outlined were not fully achieved and in some cases the requests were a bit optimistic by both parties. It is suggested staff continue to evaluate a "working partnership" with Vail Centre for the in-kind services requests in 2018. 2017 Partnership Agreement Estimated Values of Benefits TOV In -Kind Support $ 36,405.00 TOV CSE Support $ 58,500.00 Total Vail Centre Support to TOV $ 45,650.00 Total TOV Support to Vail Centre $ 49,255.00 ACTION REQUESTED 1. Confirm funding allocation of $15,000 for Betty Ford Alpine Gardens 2. Confirm funding allocation $45,000 for Vail Centre 3. Adjust funding allocations for one or both programs ATTACHMENTS • 2018 RFP applications • CSE funding allocation list • Minutes from CSE Funding Meetings on 10/9 and 10/18 11/29/2017 Council Call -Up Request Page 3 December 5, 2017 - Page 19 of BETTY FORD ALPINE GARDEN VAIL'S ALPINE TREASURE Betty Ford Alpine Gardens Presentation to Vail Town Council CSE Funding December 4, 2017 BETTY FORD IE GARDEN VA1L'S ALPINE TREASURE Mission: To deepen understanding and promote conservation of alpine plants and the fragile mountain environment. ❖ 1986 Betty Ford Alpine Gardens established as a display garden in front of the new amphitheater ❖ 1988 Gardens named for Mrs. Betty Ford and Perennial Garden established ❖ 1998 Meditation Garden ❖ 2000 Alpine Rock Garden ❖ 2002 Children's Garden & Back to Nature Trail ❖ 2015 Opened the Education Center and expanded educational and community enrichment programs ❖ 2017 Stumpery and Pollinator Gardens December 5, 2017 - Page 21 of 234 BETTY FORD GARDEN VA1L'S ALPINE TREASURE Betty Ford Alpine Gardens - Income 2017 • Individual donations _ Gift shops (net) • Town of Vail • Earned Income • Grants • Endowment $1,200,000.00 $1,000,000.0{} $800,000.001 $600,1X10.100 $4001,000.00 $2010,000.00 5 - Expenses - 2017 • Eduction programs a Gardens ■Adrn!nistration • Fundraisir pe rati ng budget December 5_2017 - Pae 22 of 234 ■2012 ■2013 ■2014 ■2015 ■2015 12017 Outdoor Gardens Supported by TOV grant $69,700 • Free and accessible to all • Estimated 100,000 visitors annually • Five (5) acres in Vail's Ford Park • Displaying over 3,000 species of plants • 7 distinct gardens • Four water features • Professional horticultural staff • Handicap accessible paths • Ranked as #2 thing to do in Vail by Trip Advisor Capital Improvement TOV Capital Grant $20,000 • Repair ADA Pathways • Upgrade irrigation throughout gardens 1 • Education & Community Programmi Supported by TOV CSE grant $15,000 • Year-round programming • Estimated 8,000 visitors annually • Snowshoe trail with complimentary snowshoes • 2018 Traveling Exhibits • Patrick Dougherty - Photo exhibit • H2O = Life • 2018 Speaker series Patrick Dougherty (TBD) John Fielder (Feb 1) Beaver Habits & Habitats (Aug 9) Impact of Mining on Waterways (Sept.20) • Botanical Exploration: Central Asia (TBD) • Six (6) Hands-on workshops • Self -guided family activities • Information & interpretation center • Alpine Houseunique to N. America) December 5, 2017 - Page 23 of 34 BETTY FORD ALPINE GARDEN VAIL'S ALPINE TREASURE 2018 Education Initiative The Complex Role of Rivers in our lives 141=LIFE ❖ Programs are in alignment with the Town of Vail's mission and values ❖ Strategic approach to education & community programing: ❖ Goals derived from our mission ❖ Strategies to meet goals: Exhibits, presentations, workshops, structured and self -guided activities, virtual reality, Treasure Hunt, Macroinvertebrates under the Microscope, beaver dam engineering ❖ Measurable results : guest count, # and type of questions asked, evaluations of presentation and programs ❖ Developing a reputation for diverse content not offered anywhere in the Valley ^'314F1.:7-77 N y �ti �S!5"_ 1✓ •%. -tee n December 5, 2017 - Page 24 of 234; BETTY FORD ALPINE 2019 Betty Ford Alpine Gardens? GARDEN VAIL'S ALPINE TREASURE Q sed SECRET LIFE CPF RCDCITS December 5, 2017 - Page 25 of.234 Thank You BETTY FORD ALPINE GARDENS VA1L'S ALPINE TREASURE Appendix 2018 CSE Application 2018 TOV Grant Application Marketing Material examples 2017 Survey Dashboard 2017 CSE Recap December 5, 2017 - Page 27 of 234 YEAR OF THE POLLINATORS AT BETTY FORD ALPINE GARDENS 1111; TRAVELING EXHIBIT POLLINATORS: KEEPING COMPANY WITH FLOWERS APRIL5-MAY 30 MONDAY -SATURDAY 10-4PM _ @ EDUCATION CENTER $5 DONATION APPRECIATED TOWN OFD ALPINE GARDEN VAIL'S ALPINE TREASURE INTIMATE EVENINGS EFFECTS OF CLIMATE CHANGE ON WILDFLOWERS AND ANIMALS JUNE 20 BATS OF COLORADO SEPTEMBER 14 $25; INCLUDES WINE, BEER & APPETIZERS (MEMBERS RECEIVE 20% DISCOUNT) WORKSHOPS BUTTERFLY COUNT TRAINING JUNE 7 POLLINATOR GARDENING: JUNE 19 POLLINATOR HABITAT HERO: JUNE 22 FREE OF CHARGE TO REGISTER VISIT: W W W. BETTYFORDALPINEGARDENS.ORG "CALENDAR" OR CALL (970)476-0103 Xj Betty Ford Alpine Gardens - Nurture Explore & Discover at the Gardens EVENT & APPLICANT OVER VIEW : 0. Email contact : liz@bettyfordalpinegardens.org 1. What is the name of your event/program? : Betty Ford Alpine Gardens - Nurture Explore & Discover at the Gardens 2. Please select the event category for your RFP . : Education & Enrichment (EE) 3. Is this a new event or program? : No 3a. How much was your event or program funded in 2017? : $15,000 4. Are you a first time submitter for the T own of V ail Commission on Special Events funding program? : No 5. Amount of 2018 funding requested : $20,000 6. Proposed Event/Program Start Date : 2017-11-01 7. Proposed Event/Program End Date : 2018-09-30 7.a. If you have more than a single date range, please list all your event/program dates here in this format MM/DD: : 2018 CALENDAR January /February Intimate Evening at the Gardens with John Fielder June - September Workshop Series June - July Patrick Dougherty photography exhibit June Intimate Evening at the Gardens Speaker TBD August - October H2O = Life: Wet, Wild, Wonderful Waterways exhibit August Intimate Evening at the Gardens Speaker TBD September Intimate Evening at the Gardens Speaker TBD October Intimate Evening at the Gardens with Nick Courtens and Paniote 8. Are your event/program dates set or could they changed? : Event dates are flexible and can be changed 9. Name of person completing the application : Liz Campbell 9a. Title of person completing the application : Development Director 10. Provide name of person or entity to whom the funding check will be cut. : Betty Ford Alpine Gardens 11. Mailing Address Street : 522 S. Frontage Rd. E. 12. City : Vail 13. State : US -CO 14. Zip Code : 81657 15. Telephone number : 970-376-1389 16. Email address : liz@bettyfordalpinegardens.org 17. Event/program and/or organization website : http://bettyfordalpinegardens.org/ 18. Number of years organization has been in business : 30 19. Organization's Mission Statement : To deepen understanding and promote the conservation of alpine plants and the fragile mountain environments. 20. Organization's T ax Status : Non -Profit (501C-3) December 5, 2017 - Page 30 of 21. If applicable, please attach current State Department of Revenue Certificate with this application. Certificate of Registration - 2016.properties.pdf 22. Does the event or program benefit a charity or organization? : Yes 22a. Please name and describe the beneficiary : Betty Ford Alpine Gardens EVENT DESCRIPTION : 1. Is this a new or existing event/program in V ail? : Existing 1 a. How many years has the event or program been produced in V ail? : 2 1 b. Please describe the location(s) of the event or program in previous years. : Education Center at Betty Ford Alpine Gardens 2. Please provide a detailed description of the event/program and its activities. : In 2018 Nurture / Explore / Discover at the Gardens is a compilation of traveling educational exhibits, interactive games and activities, Intimate Evening at the Gardens speaker series, and hand -on workshops focused on conveying the importance plants play in the health of our water ways. Betty Ford Alpine Gardens is seeking funding to host two traveling exhibits, five Intimate Evening at the Gardens speakers, and five hands-on workshops. 3. Please list the specific venues that you plan to utilize, including dates and times, and whether or not you have contacted them to confirm availability . The Event Producer is responsible for booking and securing any necessary venues. : Education Center at Betty Ford Alpine Gardens 4. Do you plan to use V ail Recreation District Facilities? : No 5. If any of the event/program takes place outside of the T own of V ail, please explain where the event will take place and why .: NA ENVIRONMENTAL PRACTICES : 1. Which of these environmental practices will you commit to executing at your event/program? Recyclable Materials No plastic bags Re -usable bags and bottles Encourage bikes, etc Enforce no idling Recycle Wastewater Eco Friendly serving No Styrofoam Compost Food Waster Water Bottle Filling Provide Bike Parking December 5, 2017 - Page 31 of Close the loop All of these 2. Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable best practices. : Betty Ford Alpine Gardens uses compo -stable glasses, plates and napkins at events. We actively recycle at events and in the office. We even have a compost pile! EVENT/PROGRAM PARTICIPANTS : 1. Number of participants (athletes, artists, exhibitors, etc.) anticipated : 700 2. Number of volunteers needed : 25 3. Number of event/program staff : 5 4. Estimate of total number of spectators/attendees anticipated : 9,000 SCORECARD CRITERIA QUESTIONS : 1. Estimate the number of Colorado destination guests your event/program will bring to V ail : 3,000 2. Estimate the number of destination guests from outside Colorado your event/program will bring to V ail : 4,000 3. Estimate the number of international guests your event/program will bring to V ail : 2,000 4. Does your event/program have the opportunity to drive group business? Please describe. : While Betty Ford Alpine Gardens does not drive group business, we work directly with Destination Management companies to host corporate and private groups while in town. 5. How will your event/program increase sales tax in V ail? : As demonstrated by the 2016 Commission on Special Events survey, Guests of Betty Ford Alpine Gardens contribute significantly to Vail's sales tax. Betty Ford Alpine Gardens is an added benefit to either owning a home/vacation home/time share OR a highlight of their vacation. In fact, the Gardens is ranked #2 of things to do in Vail by the online website Trip Advisor. According to an economic survey conducted by the Vail Valley Foundation in 2011 the Garden is an $11 million economic benefit to the Towns economy. Our visitors are wealthy and well educated families, the ideal demographic for spending money shopping, participating in other activities within the Town and coming back for another visit. 6. EE - How will the event or program enhance Leadership Skills: locally , nationally and internationally? : Some of the most important leadership skills are relationship building, coaching and directing others. Over the past 30 years Betty Ford Alpine Gardens has built relationships spanning several familial generations of Vail residents, 2nd home owners and visitors. With the addition of the Education Center and the expansion of educational programming, the Gardens reputation of bringing the community together to engage in intellectual dialogue is growing. The presentation, workshops and classes enable us to teach children and adults the importance of our mountain environment in the overall balance of nature. Plants are the mainstay of this environment. Our hope is that by making people more aware of the plants that surround us, they will care and by caring they will want to protect our natural environment. On a national and international level, Betty Ford Alpine Gardens is working with environmental leaders across the globe to publish the North American Strategy for Alpine Plant Conservation. 7. EE - What opportunities does the event or program have to foster a health and well being reputation for Vail? : Betty Ford Alpine Gardens provides a safe outdoor experience that promotes health and well-being on numerous levels. For adult it provides both a relaxing and educational experience. Most visitors are in awe of the December 5, 2017 - Page 32 of natural beauty which imparts feelings of well-being while also relieving stress. For children Betty Ford Alpine Gardens offers a safe outdoor experience and an opportunity to connect with nature. 'Nature deficit disorder' coined by Richard Louv in 2005 has been identified as a real phenomenon caused by children's structured lifestyles leaving little time for the restorative behaviors of just being in nature. The "Back to Nature" trail at the Gardens has been designed and developed to encourage simple play. 8. EE - How will the event or program provide opportunities for intellectual dialogues and problem solving All the educational programs provide opportunities for intellectual engagement prior to and following the events. The Intimate Evening presenters include a question and answer session that engages deeper thought and encourages dialogue. On a daily basis, staff at Betty Ford Alpine Gardens answers questions about various plants and have a question board visitors can use to advance ideas and explore analyses. In 2017, the Gardens also developed a complimentary alpine wildflower app so guests can better understand the wildflowers that make up a significant part of our landscape. 9. EE - How will the event or program deliver an educational component? : Our role as a botanical garden is to educate the public about the fascinating and critical role of plants in their lives. Specifically at Betty Ford Alpine Gardens, we focus on our own fragile mountain environment. Betty Ford Alpine Gardens is proposing to host two traveling exhibits: a photography exhibit on Patrick Dougherty's natural artwork, and an exhibit featuring the importance of healthy rivers to accompany the Town of Vail's efforts to "Restore the Gore". We will deliver educational components and dig deeper into environmental educational opportunities surrounding each exhibit through evening presentations featuring renowned scientists, artists and naturalists of the highest caliber; exhibit materials for guests to take home; through interactive activities including microscopes and virtual reality games; and hands-on workshops in conjunction with the University of Colorado, Denver Botanic Gardens and Eagle County Master Gardeners. In addition, the Gardens will work with continue to work as a service provider for the Vail Recreation District summer day camps and after-school programs with a focus on River Ecology. 10. EE - Please upload course syllabus, class descriptions or program details. : Betty Ford Alpine Gardens 2018 Education Program Descriptions.pdf 11. EE - How will the event or program create a lasting impact on the community? : Betty Ford Alpine Gardens is celebrating 30 years of botanical excellence in 2018. Over time, the Gardens has matured and flourished increasing its impact within the community. Betty Ford Alpine Gardens is stronger than ever and will be an integral part of this community for many years to come. Within the Gardens, tributes to so many of Vail's pioneers are discreetly placed on benches and in the individual gardens — a testament to its long lasting impact. What distinguishes the Gardens from other botanical gardens in the United States and abroad is our focus on alpine plants and our high mountain environment. Our hope is that through education and building awareness we will sustain our unique environment for future generations. 12. EE: How will your event or program partner with the V ail brand identity? : Betty Ford Alpine Gardens is a world class botanical garden whose understanding of the alpine environment is unsurpassed. This nationally renowned botanical experience prides itself in providing only exceptional education experiences . Recent upgrades in Ford Park and the additional of the beautiful Education Center has created a unique environment enjoyed and appreciated by Vail's discerning clientele. 13. EE - Event Timing: How is it the right event or program at the right time? : Patrick Dougherty will be erecting a natural structure in Ford Park beginning in June. His photography exhibit will open in the Education Center beginning in May and run through July (exact dates tbd). This exhibit will help promote and engage visitors with his art installation in Ford Park. With a limited window to reverse the effects of years of human impact on Gore Creek, now is the time to educate the public. The Gore Creek Strategic Plan, adopted by the Vail Town Council in 2016, established a list of actions items to restore the health of Gore and education leads the way. H2O = Life: Wet, Wild, Wonderful Waterways and its accompanying presentations, workshops and children activities will address this educational objective. The exhibit will begin at the end of July and run through the fall. December 5, 2017 - Page 33 of 14. EE - Demographic Fit: How will the event or program optimize the quality of participants to improve future economic opportunity? : How will the event or program optimize the quality of participants to improve future economic opportunity? Betty Ford Alpine Gardens and its educational activities do not necessarily drive overnight guests. However, as demonstrated with the 2017 CSE survey, visitors to Betty Ford Alpine Gardens are predominantly women between the ages of 40 — 70 and their families whose income is $150,000 or more. For the most part the vacationers stay, shop and dine in Vail. The demographics and buying patterns of our guests contribute significantly to the Town of Vail's economic prosperity. 15. EE - Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? : Betty Ford Alpine Gardens is synonymous with summer in the Vail Valley. As described above, an iconic part of Vail for 30 years, Betty Ford Alpine Gardens is here to stay. Beloved by locals and visitors alike it has been voted the #2 Thing to do in Vail by the online website Trip Advisor. Every time we educate the local community to love and understand their local environment we foster a deep appreciation that will deliver a sense of pride and concern for Vail for years to come. Particularly in 2018 our efforts to support the Town's message about the health of Gore Creek we anticipate an opportunity to reverse the 'impaired' condition. 16. EE - Growth Potential: How will the event or program deliver fresh content and enhanced experiences? : Betty Ford Alpine Gardens is strategically working on a 5-7 year plan to deliver outstanding educational programs, speakers and events. An Education Committee, comprised of naturalists, environmentalists, and professors, work together to generate trending issues and notable speakers. In addition, the Gardens education department expands during the summer to ensure the guests' experiences are exceptional. We will modify the education plan to accommodate new content. 17. EE - Growth Potential: How will the event or program achieve national/global recognition and participation? : Betty Ford Alpine Gardens already enjoys a national and international recognition much larger than its small size would imagine. The Director of the Gardens served as President of the American Association of Public Gardens putting the Vail Garden in the national spotlight. It has earned a reputation of being true to its mission of educating about mountain flora. These world class exhibits and programs enforce this reputation. In an ongoing effort, staff at the Gardens is leading a national program to find a strategy for protecting North America's alpine flora, firmly placing the Gardens on a national conservation stage. In 2018, Betty Ford Alpine Gardens is conducting an interpretive plan for the outdoor gardens. We are proud to report the Gardens been chosen by Botanic Gardens Conservation International (BGCI) in their launch of a mobile app as part of BGCI's Care for the Rare interpretation resources for public gardens. The first of its kind, the Care for the Rare mobile app offers multi - site and location -based garden tours with multi -media features. We anticipate comprehensive interpretation of the Gardens including a mobile app will have a significant and long lasting community benefit that will be recognized internationally. 18. EE - Marketing Strength: What is the marketing reach for the event or program? (Reach refers to the total number of different people or households exposed, at least once, to a medium during a given period.) : Since opening the Education Center, Betty Ford Alpine Gardens is gaining strength with its market reach. We are quickly various avenues, the events sell out or reach capacity quickly. Evening presentations sell out, workshops are many times maxed to capacity. Invitations are sent out through on-line sites to approximately 700 households. 19. EE - Marketing Strength: How will the event or program leverage media exposure and sponsorship? Colorado Mountain News Media is a significant sponsor of Educational programming at Betty Ford Alpine Gardens. We have grown this partnership and leverage their support to market the events. We also partner with other agencies including Eagle River Water and Sanitation District, the Eagle River Watershed Council, the Bureau of Land Management and Walking Mountains Science Center to promote events. 20. EE - Producer Qualifications: Explain the event or program producer 's quality , knowledge and resources to sustain and grow the event. : Explain the event or program producer's quality, knowledge and resources to sustain and grow the event. Nicola Ripley and Nanette Kuich are responsible for the scope and December 5, 2017 - Page 34 of breadth of the education programs. Nicola Ripley, Executive Director, holds a Masters in Ecology from University College of North Wales and a Bachelor's degree in Biology from University of York, England. She specialized in alpine environments, working for the Nature Conservancy Council and the Institute of Terrestrial Ecology, UK. For five years Nicola was co-owner and director of Montane Environmental Solutions Ltd, an Environmental Consulting Company, conducting rare plant studies, environmental impact analyses and wetland surveys for private and governmental clients. Since 1996, Nicola has worked for the Betty Ford Alpine Gardens on a gradually increasing basis. She served seven years on the Board of Directors for the American Public Gardens Association. Nanette Kuich, Education Coordinator, became interested in plant science through the Colorado State University Extension's Master Gardener and Native Plant Master Programs, instructing for both. Nanette received a B.A. in Earth and Space Sciences from State University of New York at Stony Brook, attended graduate school at the University of Texas, Dallas and received a Master's degree in Science Education from Oregon State University in December 2016. EVENT ECONOMIC IMPACT : 1. Potential benefits to the T own of V ail - Estimate number of room nights for your event or program. 12,000 2. Potential benefits to the T own of V ail - Estimate increased spending generated by your event or program. : $1,500,000 3. Potential benefits to the T own of V ail - What estimated return on investment (ROI) in dollars should the Town of V ail expect? (ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the T own of V ail from event impact.) : $100 4. Explanation of how you will direct prospective attendees to book lodging within the T own of V ail and a description of how you will track the number of lodging nights generated. : Betty Ford Alpine Gardens will align their efforts with Vail Beaver Creek Central Reservations and the website vail.com to guide Garden visitors to book their lodging. We can do this by adding a link to vail.com in the "About" section of the Gardens' website. In addition through an email blast, we will send information to our summer guests about the Gardens' 2018 activities and include a (VBC Central Res) link to book their reservations now. This email will go out at the end of January. Please note: A small but growing number of people come to Vail because of Betty Ford Alpine Gardens. Last year's CSE survey sample was very low. Consequently, the information did not accurately depict the financial benefits to the Town. However based on interactions with our guests, the majority of our visitors are from out of town. And most of of these guests stay in Vail. The 2016 CSE survey confirmed the majority of Betty Ford Alpine Gardens' clientele are women ages 55 — 74 and their families with household incomes $150,000 or higher. This demographic group is considered to be decision makers for their families and effective influence rs. In addition, Betty Ford Alpine Gardens net promoter score was 85% - one of the highest promoter scores for Town of Vail events supported by the CSE. Based on these results, the Town of Vail should expect a very high ROI for their investment in education programs at Betty Ford Alpine Gardens. BUDGET : Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. 1. Describe how you will use the funds requested from the CSE. : Funds will be used to market the events in the Vail Daily and Colorado Public Radio; pay for direct expense related to the traveling exhibits and exhibit materials; marketing materials including postcards and mailing, posters, flyers; honorariums and travel expenses for speakers; possibly lodging if in-kind housing is not secured. 2. Please upload the provided complete event/program budget template here. : TOV2018GrantRequest.pdf December 5, 2017 - Page 35 of 3. What percentage % of the total event/program budget is the CSE being asked to fund? : 60 4. If the event/program is not funded at full request, how will the event change with a lower funding allocation? : Betty Ford Alpine Gardens is supported mostly by individuals and proceeds from two gift shops, there is no admission fee for the Gardens, nor any of the exhibits we host. It is a source of pride for the Gardens that we provide educational experiences regardless of peoples economic status or ability to pay. The Town of Vail has historically provided some operational support (17% of the operating budget) for the outdoor gardens but this number did not increase with the building of the Education Center. Since then our programming has increased this operating budget. The Commission on Special Events has been a critical piece of funding the ambitious programming. If the summer education programs are not funded at full request, we will have to scale back our efforts significantly. 5. Should the CSE decide not to support this event/program at all, will it still occur? : Yes 6. What percentage % of the total event/program revenue do you expect the event itself to generate? (i.e. ticket sales, merchandise, food and alcohol sales, etc.) : 15 7. Do you intend to host the event or program in V ail beyond 2018? : Yes 7a. How many years beyond 2018? : 4+ 7b. Do you anticipate requesting funding from the CSE for 2019? : Yes MARKETING : Please upload your event/program marketing plan and budget, include strategy , channel, method, budget and execution dates. : BETTY FORD ALPINE GARDENS EVENT MARKETING PLAN.pdf 1. Objectives: What are you trying to accomplish through your marketing efforts? : Marketing objectives are to elevate the Gardens reputation as a center for environmental learning; increase traffic at the Education Center; increase attendance and make people aware of ticketed events; and solidify the Gardens reputation as a place to learn. 2. Strategy: How will you meet your objectives? : We will Increase visitation from residents and visitors a. Objectives: ❑ Develop and distribute summer and winter rack cards; ❑ Year-round press releases; ❑ Participation in the Vail Local Marketing District monthly meetings; Provide content and pictures to area and regional websites;A ❑ Build relationships with concierge and front desk staff through participation in trade shows, visits to lodges and summer concierge information/gift; 1 Contact regional magazines to pitch story ideas; Vail Valley Magazine, Vail Beaver Creek Magazine III. We will increase the reputation of Betty Ford Alpine Gardens as a center for learning about alpine plants and the mountain environment. b. Objectives: ❑ Host traveling educational exhibits of the highest caliber and create exhibit materials for guests to take home; ❑ Engage speakers to present more detailed information about environmental topics; ❑ Work with higher education institutions to create meaningful continuing education workshops; IV. We will increase support from visitors a. Objectives: ❑ Accurately capture program participant information with event participation forms, and guest email sign-up procedures; P1 Email targeted message for guest information gleaned from the email sign-ups thanking them and inviting them to get involved; 3. Audience: Who is your audience? (Y ou may choose more than one.) : First time visitors Returning guests Primary and Second Homeowners Local residents December 5, 2017 - Page 36 of 4. Persona: Who is your target? : Dynamic Families Super Boomers Active Professionals 5. Activation: Detail activation opportunities to promote your event or program. (Definition of Activation: Create an expanded presence throughout the community and stimulate the participation of the merchants, restaurants, bars and lodges.) : Concierge Eblast and information dissemination Summer Rack Card Distribution Vail Brochure Deliver handles most properties and information distribution points except for the following properties/locations Information Centers Pepi Sports Hyatt Beaver Creek Vail Marriott Vail Cascade Resort and Club Ritz Carlton PRESS RELEASE / TOWN TALK / FACEBOOK SCHEDULE Submit detailed press releases including event sponsors / Town Talk pics w/details ❑ Traveling Exhibit - Dougherty ❑ Intimate Evening Speakers - January, June, August, September ❑ Traveling Exhibit - H2O = Life: Wet, Wild, Wonderful Waterways ❑ Workshop Series Speaker Engagements: o PRINT MEDIA - POST CARDS / CALENDAR P1 Monthly poster of events - located at Garden entrances ❑ Vail Daily ads - 2-4 weeks prior to the events ads placed 2-5 times per week Post cards: Dougherty exhibit and Intimate Evening speaker - mailed in June H2O = Life: Wet, Wild, Wonderful Waterways and Intimate Evening speaker - August Workshop Series INTIMATE EVENING INVITATIONS ❑ Event Brite Paperless Post' CALENDAR LISTINGS & POSTINGS ❑ Vaildaily.com P1 Vail-calendar.com http://www.vail- calendar.com/vail-calendar-event-request-form ❑ Eventcrazy.com User name: BettyFord Password: Gardens12 http://www.eventcrazy.com/manageAccount/signUp.cfm?redirect=1 &sOrigin=%2Fevent%2Fsubmit%2Ecfm ❑ Vail.net ❑ Vail Valley Partnership - Ashley Albrecht ❑ Visit Vail Valley - Vail Valley Partnership publication produced in the fall; send content in the fall to kbevin@visitvailvalley.com ❑ What to Do ❑ Parent's Handbook ❑ Vail Valley Magazine Heather Hower editor: Colleen Grey Calendar 926-3969 Pete Vandeberg is the owner ❑ Epic Mix: Kelly Ladyga SM ❑ Vail Beaver Creek Magazine ❑ Vail Valley Magazine, 6. Channels: Which of these channels will you utilize to promote your event or program? (Y ou may select more than one.) : Print - Local Television Online Event Listings E -newsletters Web Media Plan/Public Relations Grassroots Facebook Posters Rack Cards Flyers Co -promotions Partnerships Local Vail Businesses December 5, 2017 - Page 37 of Concierge Visits Other 6a. Please explain "Other". : Database mailings for Postcards, Eventbrite invitations; paperless post invites; 7. Please list contact information for your Media Relations or Public Relations staff or firm. 7a. Name : Liz Campbell and Lorrie Cardwell 7b. Telephone Number : 970-476-0103 7c. Email Address : liz@bettyfordalpinegardens.org & info@bettyfordalpinegardens.org SPONSORSHIPS & PARTNERSHIPS : 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? : $6,100 1 a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? : $5,000 2. Please list your confirmed sponsors or partners. : Vail Daily Christiannia Four Seasons 3. Please explain the potential for additional sponsorships or partners. : Our lowest hanging fruit are individuals who will underwrite the events/programs. We intend to solicit RA Nelson, Blue Sky Mortgage, Insurance companies, banks and Vail Resorts 4. Please upload your sponsorships/partnerships presentation, pitch deck or letter . (Document sent to prospective partners or sponsors which provides benefits for participating in your event/program.) : 2018 Sponsorship.pdf REQUEST FOR FACILITY RENTAL FEE RELIEF FROM THE TOWN OF VAIL : This form does not guarantee approval of requested listed facilities. This is your ONLY opportunity to apply for 2018 rental relief for facilities, no other requests will be accepted.Please note that certain town services are not available as in-kind, such as permit fees, barricade rental, banner fees, extra duty police officers, Zero Hero,etc. 1. Do you need facility rental relief? : No ADDITIONAL INFORMATION : Are there any questions you have for the CSE or other things you'd like to share with the board that are not included in the application? : REQUIRED ATTACHMENTS : 2017 Event Recap : CRC 2017 Event Recap with Survey.pdf Organization rosters naming all officers, board of directors and respective positions as relevant : 2017- 2018 BFAG Board Names Only.pdf OPTIONAL ATTACHMENTS : December 5, 2017 - Page 38 of List any URLs where additional information can be found, including photos, videos or other content relevant to your application. : http://www.stickwork.net/ The pdf below is a dynamic digital display prominently located at the front desk of the Education Center. Messaging changes every week/month depending on programming. Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding : Gallery Display.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding : Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding : RFP QUESTIONS AND KEY MEETING DATES : We encourage questions about the RFP to be sent via email to Laura Waniuk - Iwaniuk@vailgov.com. Phone calls for further discussion can be scheduled over email as well.Monday, August 28: Questions about the RFP are due via email. Friday, September 1: Submitted questions and answers will be emailed to applicants.Qualifying applications will be reviewed and producers interviewed by the CSE at a special meeting on Monday, October 9, 2017. Final funding allocations will be determined by the CSE at a special meeting on Wednesday, October 18, 2017. The Town Council will review the funding allocations on Tuesday, November 7. Applicants will be notified of their preliminary funding allocations on Wednesday, November 8.Applicants will be notified of their final funding status after Monday, December 18, which is the last date for the Vail Town Council to call up any funding decisions. - -->The "Save Draft" button below allows you to save your application and come back to work on it again. . - -->The "Save" button is for when your application is complete and ready to submit. : - --> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". Y ou will receive a confirmation email once your application has been submitted.<--- : Linked Contact : Liz Campbell Created by : integrations+2326@zenginehq.com Record ID # : 3818321 Last change : 2017-09-26T21:52:01+0000 December 5, 2017 - Page 39 of 2018 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL (NSTRUCTION5 All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR_PRINT IN BLACK INK 1. Name of organization: Betty Ford Alpine Gardens 2. Contact person: Nicola Ripley 3. Mailing address: 183 Gore Creek Drive, Ste. 7, Vail, CO 81657 4. Telephone: 970-476-0103 5. E-mail address: Nicola@bettyfordalpinegardens.org 6. Members and Titles of your governing board: Susan Frampton - President Margaret Rogers- Vice President Bob Fritch -Treasurer Sheika Gramshammer Gwen Scalpello -- Secretary Dick Liebhaber Susan Ford Bales Jen Mason Kathy Borgen Liz Paxson Doe Browning Carey Firestone Romer Holly Elliott Jeanne Fritch 7. Amount of contribution requested: 571,791 for operations & $19,000 for capital; in-kind contribution of one blue parking pass for the Gardens' Executive Director; two designated parking spots in Ford Park. 8. Organization fiscal year-end: September 30, 2017 9. Are your books audited? Yes, every third year. FY 2017 will be audited 10. What category of funding is your organization applying for? Services 11. How will the contribution be used? The contribution is used for the annual operation of the Gardens. The capital request will be used to fix and repair ADA Access through the Gardens and irrigation problems critical to the overall health of the Gardens. 1 December 5, 2017 - Page 40 of Masonry upgrades to ADA stone pathway Mast of the ADA compliant pathways through the Gardens are now over 20 years old. These pathways were put in throughout the Gardens to improve access and accommodate physically challenged guests. These stone pathways are in need of repair; many of the stones are cracked, broken and, through heat and frost, have heaved and become misaligned over time. Several of the paths now contain tripping hazards. The Gardens has received an estimate of $5,000 to replace broken stories and re -align flagstone. The repairs will eliminate impediments and allow all guests to access Vail's renowned botanical garden. Upgrades to Bgeing irrigation system Betty Ford Alpine Gardens was originally built in 1987 with one small display plot. The Gardens has expanded now to seven distinct gardens spread over 4.5 acres in Vail's Ford Park. Over the last thirty years major upgrades in irrigation technology have happened. Betty Ford Alpine Gardens has not fully incorporated this irrigation technology into the Gardens resulting in water distribution problems. Some gardens are getting over watered while others are not getting enough. The ageing irrigation system has resulted in inefficient water use while the demand for water in the Gardens has grown, Several upgrades to the irrigation system are needed. Improvements include new clocks for more detailed control of watering and mobile technology to monitor water usage. With mobile technology we can adjust the watering needs remotely. Other upgrades include replacing inefficient nozzles, rotors, and fixing improperly placed irrigation lines. The estimated cost for three irrigation clocks with rain sensors with rnobile technology, and improved irrigation nozzles and lines is $13,000. Ultimately irrigation improvements will reduce water usage. These upgrades have been discussed and highly recommended by the Town of Vail public works staff. How does your request support item 1C of the contribution policy? Trip Advisor ranks Betty Ford Alpine Gardens #2 of 74 things to do in Vail. The Alpine Gardens experience is accessible to all regardless of one's ability to pay and now, with the opening of the Education Center, the Gardens is open year-round, Over 100,000 visitors come to the Gardens each year. Multi -generational families are able to deepen their connection to our mountain environment in a safe and controlled setting. Over 3,000 species of plants are beautifully displayed in five themed outdoor gardens and the Alpine House. This award winning collection of plants is designed to teach people about our mountain environment in hopes that they will better understand and preserve our natural heritage. In addition to the important living collection and Education Center, we have an active focus on the conservation and science of the plant world and share our knowledge with botanists worldwide. We are a Seeds of Success partner with the Bureau of Land Management, have grown and reintroduced endangered plants to the wild and conduct rare plant monitoring annually. We partner with scientists to study how climate change is effecting the alpine environment. In addition, Nicola Ripley, the Executive Director has co-authored The North American Strategy for Alpine Plant Conservation along with the chief botanist of the Forest Service. December 5, 2017 - Page 41 of The new Education Center has enabled us to expand the quality, quantity and type of cultural and educational opportunities - elevating the Gardens to a whole new level. Beginning in 2016, the Alpine Gardens hosted thought provoking educational exhibits, artists' workshops, and musical performances of the highest caliber. A series of Intimate Evening in the Gardens events featuring climatologists, scientists and artists accompanied these premiere programs. The Education Center also allows for daily staff interaction with our guests which ultimately translates into a superior experience. Trip Advisor's raking of the Alpine Gardens is a testament to our success. 12.Who currently funds your organization {other governments, private donations, user fees, etc.)? 32% Gift Shops 40% Individual donors 16% Town of Vail 10% Earned Income 2% Grants 13. Organization's mission statement: Betty Ford Alpine Gardens' mission is to deepen understanding and promote conservation of alpine plants and fragile mountain environments. December 5, 2017 - Page 42 of 10:12 AM 01/10/17 Accrual Basis Betty Ford Alpine Gardens Statement of Activities September 2016 Sep 16 Budget $ Over Budget °% of Budget Oct '/5 - Sep 16 YTD Budget $ Over Budget % of Budget Annual Budget Ordinary income/Expense Income 301 • Operating Income 354 • Total Operating Cash Income 305 • Annual Memberships 9,615.87 3.000.00 6,615-87 320.53% 68,815.87 70,000 00 -1.184.13 98.31% 70,000-00 305,5 • TOV RETT Funds 0-00 0.00 0.00 0.0% 69,010.00 69.010.00 0.00 100.0% 69,010.00 310. Garden Donation Boxes 1,402 84 2,500.00 -1,097.16 56.11% 13,902.39 16.250.00 -2,347.61 85 55% 16,250.00 312 • Individual Donations- Operating -7,771.25 3,000.00 -10,771.25 -259.04% 127,013.22 97,300.00 29,713.22 130.54% 97,300.00 320 • Operating Grants 667.00 500.00 167.00 133.4% 18,628.00 23,160.00 -4.532.00 80.43% 23,160.00 340 • Private Group Tours 350.00 100.00 250.00 350.0% 1.645.00 1.800.00 -155.00 91.39% 1,800.00 345 • Facility Use 345.1 • Rental income- chairs 0.00 750.00 -750.00 0.0% 750.00 3,050.00 -2.300.00 24.59% 3,050.00 345. Facility Use - Other 3,955.00 0.00 3.955.00 100.0% 15,301.50 16,500.00 -1,198.50 92.74% 16.500.00 Total 345 • Facility Use 3,955.00 750.00 3,205.00 527.33% 16,051.50 19,550 00 -3,498.50 82.11'i' 19,550.00 350 - Events & Other Income 350.01 • Plant Sale 0.00 0.00 0.00 0.0% 1,675.49 0.00 1,675.49 100.0°1 0.00 350,06 - Other FR Events/Programs 529.74 0.00 529.74 100.0% 6,156.87 5,300.00 856.87 116.17% 5,300.00 350.11 •Public Tours 290.00 75.00 215.00 386.67% 1,755.10 2,32500 -569.90 75.49% 2,325.00 350.13 • Chef's in the Garden 385.00 0.00 385.00 100.0% 1,390.00 1,500 00 -110.00 92.67% 1,500.00 350 • Events & Other Income - Other 0.00 0.00 0.00 0 0% 22.05 0.00 22.05 100 ❑°% 0.00 Total 350 • Events & Other Income 1,204.74 75.00 1.129 74 1,606.32% 10,999.51 9,125.00 1,874.51 120.54% 9,125.00 350.09 • Gift Shop & Merch. Sales 350.095 • School House Sales 5,750.03 16,000.00 -12,249.97 31.95% 89,113.68 91.150.00 -2,036.32 97.77% 91,150.00 350.09 • Gift Shop & Merch. Sales - Other 50,095.63 33,800.00 16.295.63 148.21% 602,750.80 593,900.00 8,850.80 101.4910 593, 900.00 Total 350.09 - Gift Shop & Merch. Sales 55.845.66 51,800.00 4,045.66 107.81% 691,864.48 685,050.00 6,814.48 101.0% 685,050.00 352 • Miscellaneous Income 352.1 • Reim bursmentIncome 1,093.75 0.00 1.093.75 100.0% 1,787.53 500.00 1,287.53 357.515'0 500.00 352 - Miscellaneous Income - Other 0.00 0.00 0.00 0.0% 3,856.96 700.00 3,156.98 550.99% 700.00 Total 352 • Miscellaneous Income 1.093.75 0.00 1,093.75 100.0% 5.644.49 1,200 00 4,444-49 470.37% 1,200.00 356 • Qtriy Endowment Distribution 0.00 0.00 0.00 0.0% 0.00 20.306.45 -20,306.45 0.0% 20 30645 Total 354 • Total Operating Cash Income 66,363.61 61.725.00 4,638 61 107 52% 1,023,574.46 1,012,751.45 10,823.01 101.07% 1.012,751.45 357 • In -Kind Materials & Services 8,106.00 8.106.00 Total 301 • Operating Income 74,469.61 61,725.00 12.744.61 120.65% 1,031,68046 1,012.751.45 18,929.01 101.87% 1,012.751.45 Total Income 74,469.61 61,725.00 12,744.61 120.65% 1,031.680.46 1,012.751.45 18,929.01 101 87% 1,012,751.45 Gross Profit 74.469-61 61.725.00 12,744.61 12065% 1,031,680.45 1,012,751-45 18,929.01 101.87% 1,012,751.45 December 5, 2017 - Page 43 of 234 Page 1 of 2 10:12 AM 01/10/17 Accrual Basis Expense Total 401 Administration Total 500 • Gardens Total 550 • Education Total 600 • Development (Fundraising) 650 • Gift Shop Costs Total 650.1 Alpine Treasures Total 650.2 • School House Total 650 • Gift Shop Costs Total Expense Net Ordinary Income Betty Ford Alpine Gardens Statement of Activities September 2016 Sep 16 Budget $ Over Budget % of Budget Oct '15 - Sep 16 YTD Budget $ Over Budget Ye of Budget Annual Budget -24,168.62 7,984.00 81,504.15 9.920.00 180, 211.43 11, 704.00 -6,800.41 7,814.95 50,671.33 34,975.00 -32,152.62 71,584.15 168,507.43 -14.615.36 -302.71% 821.61% 1,539.74% -87.02% 15.696.33 144.88% 37, 842.27 204,183.93 334,931.31 85,053.08 61,093.43 -23,251.16 61.94°/0 135,074.27 69.109.66 151.16% 152,183.70 182, 747.61 220.08% 97,279.37 -12,226.29 87.4396 482.924.32 475, 815.00 7.109.32 61,093.43 135.074.27 152,183.70 97,279.37 101.49°1 475,615 00 13,364.48 13,710 00 -345.52 97 48% 82,655.83 79,810.00 2.845.83 103 57% 79,510 00 64,035.81 48,685.00 15,350.81 131.53% 565,580.15 555,625.00 9,955.15 101.79% 555,625.00 294,782 36 86,107.95 208,674.41 342.34% 1,227,590.74 1,001.255.77 226.334.97 122.61% 1,001.255.77 -220,312.75 -24.382.95 -195,929.$0 903.55% -195,910 28 11,495.68 -207,405.96 -1.704 21% 11, 495.68 Endowment Cash Distn 6,062.11 6,062.11 100.0% 22.332.77 22.332.77 100.0% 20,306.45 Cash Vs Budget -214,250 64 -24,382 95 -189,867 69 878 69' -173,577.51 11,495.68 -185,073.19 -1,509.94% 11,495.68 COGS budget for Alpine Treasures was reduced by $6000 in June Other Income/Expense Other Income Total 360 • Capital Income Total 361 • Endowment Income Total 3,683.87 Total Other Income Other Expense 800 ' Capital Expenses 895 • Capital Cash Expenses Total 804 ' Education Center Expenses 2,317 80 Total 895 • Capital Cash Expenses 2,317.80 898 • Capitalized Expenditures 0.00 Total 800 - Capital Expenses 2.317.80 901 - Endowment Management Costs 446.81 Total Other Expense 2,764 61 Net Other Income 2,419.26 Net Income -217,893.49 -24,382.95 1,500 00 5,183.87 431,015.22 61,658 45 492.673.67 52.040 6-4 52,040.64 -47.393.43 4.647.21 5,252.42 9,899.63 482.774 04 -193,510.54 893.63°.4 286,863.76 11,495.68 275,368.08 2,495.41% 11,495.68 December 5, 2017 - Page 44 of 234 Page 2 of 2 1022 AM 01110117 Accrual Basis Betty Ford Alpine Gardens Balance Sheet As of September 30, 2016 Sep 30. 16 ASSETS Current Assets CheckinglSavings 101 • Unrestricted Funds Paypai 0.00 105 • Petty Cash 105-5 • Gift Shop Cash 20000 105 - Petty Cash - Other 0.00 Total 105 • Petty Cash 200.00 106 • Total Checking ( for reconcile). 122.6 • Education Center Funds- Temp Re 35-905.15 107 • Unrestricted Checking 156,734 71 Total 106 • Total Checking ( for reconcile) 192.639.86 Total 101 • Unrestricted Funds 192.839.88 160 • Investment Funds 165 • Restricted Endowment 165.0 - Permanently Rest. Endowment 414,301 00 165.2 - Library Endowment- Perm Rstric 50,412.43 165.5 • Board Designated Fund 75.207.60 Tota1185 • Restricted Endowment 539.921-03 166.1 • Operating Reserve Fund 5,514.54 187.3 • Library Reserve Fund 847.57 Total 160 • Investment Funds 545.983.14 Total Checkingl5avings 738,823 00 Accounts Receivable Pledges Receivable Temp. Restricted Pledges 60.000.00 Total Pledges Receivable 60.000.00 1200 • Accounts Receivable 006 Total Accounts Receivable 60,000.00 Other Current Assets 173 • Gift Shop Inventory 173.2 • School House Inventory 14,139.89 173 - Gift Shop Inventory • Other 129.110-54 Total 173 - Glft Shop Inventory 143,250.43 Total Other Current Assets 143.250.43 Total Current Assets 942-073.43 Fixed Assets 175•Long Term Assets 1,316.00 177 - Mountain Perrennial Garden 254,006.37 178 • Meditation Garden 145,061.42 179 • Alpine Rock Garden 1,040,384.38 182 - Schoolhouse, Plaza, Childrens 1,071,842.20 165 • Library 2.440.97 186 • Hlmilayan Garden 3.048.47 190 • interpretation/Displays 89,577.13 191 - Education Center 3,541.100.14 192 Village Gift Shop 16.381.72 194 • Website 9,348-00 195 • OfflcefComputer Equipment 55.895.33 196 • Accumulated Depreciation -1.252.765.00 Total Fixed Assets TOTAL ASSETS 4.977,637 13 5,919,710.55 December 5P,2017‘3 Page 45 of 10:22 AM 01110117 Accrual Basis LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 • Accounts Payable Total Accounts Payable Credit Cards 1st Bank Visa Total Credit Cards Other Current Liabilities Gift Certificates 209.1 • Loan From Board Member 210 • Payroll Liabilities 210.2 • Co Unemployment 210.4 - Federal Liabilities 210.5 • CO Liabilities 210.6 • Simple Liabilities 210.6 • Child Care Liability Total 210 • Payroll Liabilities 2200 • Sales Tax Payable 230A • Accrued Vacation Payable 2309 - Accrued Payroll Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 290.1 • Unrestricted Net Assets 290.2 • Temporarily Restricted Net Asse 290.3 - Permanently Restricted Net Asse Net Income Total Equity TOTAL LIABILITIES & EQUITY Betty Ford Alpine Gardens Balance Sheet As of September 30, 2016 Sep 30, 18 35.842.54 36.542.54 450.14 450.114 1,473.51 100,000.00 1,57687 3.959.96 1,155 00 3.048.64 0.00 9.751.47 4.342.32 11.268.37 11, 204.63 138.040.30 175.332.98 175.332 98 5.013, 735.55 100,425.44 343.350.63 286,863.76 5,744.377.58 5.919.710.56 mar 2 of December 5, 2017 - Page 46 of Surveyed Event Recap: Betty Ford Alpine Gardens Cultural, Recreational & Community Category Exhibits Pollinators: keeping company with Flowers Botanical Illustration: Rare Plants of Colorado Speakers David Inouye: Effects of Climate Change on the Alpine John Fielder: Wildflowers of Colorado Kurt Faust: The Love of Rivers Rob Schorr: Wonder of Bats Susan Panjabi: Rare & Imperiled Plants of Co Workshops Six hands-on workshops (October 9, 2018) December 5, 20Tkilla 02F34 VAI L Betty Ford Alpine Gardens: Elizabeth Campbell Phone: 970.476.0103 liz@bettyfordalpinegardens.org December 5, 2017 - Page 48 of 234 2 Overall Event Highlights & Successes • List the top 4-6 successes: • High Net Promoter Score — guests are very likely to recommend a trip to Vail • More than doubled the number of people coming into the Education Center • Captured contact information from 10% of visitors at the Education Center • Sold out all evening presentations and nearly filled all workshops • Successfully hosted two traveling exhibits • Secured two new underwriters which translated to $10K in additional support • Increased Betty Ford Alpine Gardens reputation as a place to learn TOWN OF VAIL December 5, 2017 - Page 49 of 234 3 Questions from CSE TOWN OF VAIL' December 5, 2017 - Page 50 of 234 4 Attendance Estimate Attendance list Attendee Days 20K 10K OK Return on Investment: Funding vs. impact 2017 Event funding $15,000,00 Direct economic impact to TOV 5434,594.60 Economic Impact payback ratio 528.97 TOVNLMD sales tax Impact $13,890 TOVNLMD sales tax Impact X0.93 ratio • Was this the attendance you expected? No. It more than doubled from the year before. • How would you impact attendance next year? Increase social media and improved marketing. Streamline ticketing. Better use of the Vail App and marketing Vail App to our guests. �1 TOWN OF VAIL December 5, 2017 - Page 51 of 234 5 Visitor Type Visitor Type SO% 47% 096 14% 10% 11% 1 8 Overnight Seasonal Fuii-tires Full -firma Day visitor to visitor resident of resident of down,raJley Vali Vail Malley Town of Vali resIdent • Was this the visitor type split you expected? No. We count visitors and visitor type in the Education Center. Approximately 45% are female and 34% male and 21% children. • Why or why not? Please explain. Females typically fill out the survey. Our in-house guest count is much higher than what is reported in the survey. • What steps would you take to optimize visitor mix for future events? Based on our in-house guest count we have a good mix. TOWN OF MAIL December 5, 2017 - Page 52 of 234 6 Overnight Visitor Profile. Overnight Visitors & Seasonal Residents Only Only Overnight Visitor Profile Are you s tayfrig: In commercial lodging In rent -by -owner lodging 11% Vacation homeftimeshare With frlendsifamily • 8' Other 1 4% Now marry people are stayong k your accomodatlons 3 - 1i% unit? 4 _ 18% 5 . 796 6ormom _1596 1 2 — 16% 3-5 -e g-14.596 15 or mare 12% Myself only - 739% 3 2% Nights in the area this trip Where are your lodging accommodations located? Nlgt Pte (rf Parai} Average: $32$ MedFan_ $202 Vail Beaver Creek 15% Avon 15% Edwards I296 EaglelGypsum 1296 SummII County 1596 Other I296 Overnight visitor 51 36% 3896 30% 7 • What measures did you take to encourage attendees to book lodging in the Town of Vail? To date Betty Ford Alpine Gardens has not delivered a call to action for guests to book lodging. TOWN OF VAIL December 5, 2017 - Page 53 of 234 7 Overall Visitor Profile Overall Visitor Profile Annual Household Income Age Gender State/Country Under 550k - 11% i50k$100k 5100$150k 5150k or more 21% Under 18 1a -24I1% 25-34 ■696 35-44 _14% 45-54 -1676 55-64 65-74 75 or older 7 Male .976 Femace 2376 32% 3416 Colorado Texas Florida — 7% Coliforms -4% Kansas 4% Maasachusetrs - 476 Missouri - 4% 11% • Who was your anticipated target demographic? Because the Gardens is free we anticipated visitors from all income levels and all ages. However our demographics reflect the typical Vail visitor profile. • Did you reach your target demographic? We do not feel the results accurately reflects the actual demographics due mostly to sample size. • What would you change to attract that audience next year? TOWN OF VAIL' December 5, 2017 - Page 54 of 234 8 Role/Importance of Event in Intent to Visit Vail Importance of Event in Decision to Visit Vail Today - Overall ■ °viraH 0°% 42% 1% 0.14arte,1 would 11.3.041 come to Vali ,ir5yw�y 1 7% 4t/ 7 4 4%1 MEI M 2 3 4 6: Half my h reason for coming to Vali 5% 5% 13% 9 10! Ihy only reason for coming} to h�ali • What actions did you take this year to generate the number of overnight guests? NA • How would you increase the number of overnight Vail guests coming for the event next year? We captured email information from approximately 700 guests. We will email information about next year's events and include a link for guests to book lodging through Vail /Beaver Creek Reservation. We can also include a link in our enewsletters. TOWN OF VAIL December 5, 2017 - Page 55 of 234 9 Average Overall $.5 Overnight visitor 2.7 Seesonai resldant of Vali Valley 2.9 Full -lime resident of lawn of Wil 2.4 Full-time daw ivaJley resident 6.8 Day visitor to Vali 6.5 5% 5% 13% 9 10! Ihy only reason for coming} to h�ali • What actions did you take this year to generate the number of overnight guests? NA • How would you increase the number of overnight Vail guests coming for the event next year? We captured email information from approximately 700 guests. We will email information about next year's events and include a link for guests to book lodging through Vail /Beaver Creek Reservation. We can also include a link in our enewsletters. TOWN OF VAIL December 5, 2017 - Page 55 of 234 9 NPS (Net Promoter Score)/Likelihood to Recommend 11040-:.c.=,: Lv.v 1 bt .1 ! nisei 4 v 4 am lay irk . i• 1 AmL Pawrrair Sin SCrF I 'r. r. .r' !r- • • Do you think the NPS scores reflect the attendee event experience? Yes. Betty Ford Alpine Gardens is ranked #2 on things to do in Vail. The Gardens is breathtaking and not just because of the high altitude and lack of oxygen. Very few people leave the Gardens disappointed. • What steps would you take to improve the NPS scores for your event next year? TOWN OF VAIL' December 5, 2017 - Page 56 of 234 10 Estimated Return on Investment (ROI) &Attendee Expenditures Return on Investment: Funding vs. Impact 2017 Event funding Direct economic impact to TOV Economic Impact payback ratio TOV VLMD sales tax impact TOVWfLMD sales tax Impact ratio 375,000,00 5434, 594.60 $26.9 7 573,890 50.93 Direct Economic Impact to TOV per Attendee -Day Loa Vcra 3o • Total economic impact per attendee day $28 Restaurants&Darsil Shopping Prepared food vendors • What did your event do to encourage spending in Vail? We direct guests to Vail restaurants and time events so they will either eat lunch or dinner in Town. We also offer members a discount at our gift stores. Our Breakfast in the Gardens & Fashion Show features 3 boutiques in Vail and we direct guests to shop following the events. A portion of the proceeds benefits the Garden. Lodging 513 Other items, Recreation excluding lodging TOWN OF VAIL December 5, 2017 - Page 57 of 234 11 Event Strengths & Weaknesses • How did the event exceed expectations? Overwhelmingly positive feedback from program participants; timing of the Pollinator exhibit was ideal with lots of national publicity abut pollinators . • What are areas for event improvement? Better systems to market and capture ticket buyers; More front desk training — possibly hire a full time receptionist and not use volunteers; offer the CSE survey on —site; proper evaluation of learning retention to gauge the success of exhibits and programs; administer course evaluation forms for classes and workshops to solicit feedback from participants. • How did this year's event compare to previous years? We experienced a significant increase in the number of visitors. By obtaining more contact information from our guests we will be able to market next year's activities and events. TOWN OF VAIL December 5, 2017 - Page 58 of 234 12 Vail Brand Compatibility • How did the event support the Vail Brand? Betty Ford Alpine Gardens is a world class botanical garden who specializes in the alpine and mountain environment. This public garden is like no other in the world and boasts one of only a few Alpine Houses open to the public in North America. Feedback from visitors and residents of Vail are impressed with how the Gardens has grown in both scope and size. Vail is one of only a few mountain resort communities that also has an internationally acclaimed public garden. The education programs at Betty Ford Alpine Gardens deliver fresh content that is trending and we do not jeopardize the quality Brand Positioning: • Town of Vail: The Premier International Mountain Resort Community • Vail Mountain: Like nothing on earth TOWN OF MAIL December 5, 2017 - Page 59 of 234 13 Community Contribution • How did the event impact Vail's sense of community? Betty Ford Alpine Gardens is a gathering place. Our events are small and intimate allowing guests the opportunity to meet one another, to discuss and to build relationships. All participants have a shared emotional connection — their interest in the mountain environment. TOWN OF VAIL December 5, 2017 - Page 60 of 234 14 Topline Marketing Efforts • Include overview of top 3 successful marketing tactics or executions Vail Daily Press Releases and Advertisements Digital Display at the Education Center Paperless post and Event Brite invitations • Please attach complete marketing plan to end of presentation. TOWN OF MAIL December 5, 2017 - Page 61 of 234 15 Potential for Growth & Sponsorships/Media Exposure • How do you see the event evolving or growing next year? Next year we anticipate adding more interactive activities to extend learning elements surrounding the exhibits. Plans include virtual reality, basket weaving and dam engineering/building. We will also market workshops better to increase attendance. • What sponsors do you plan to target next year? (Including existing and potential sponsors) Vail Daily, RA Nelson, Eagle River Water & Sanitation District, Blue Sky Mortgage, Rafting company. Underwriters will include individual donors to the Gardens. • How will you leverage media exposure and extend the marketing reach next year? We have a Vail Daily sponsorship enabling us to triple the amount we spend with them. This sponsorship provides us tremendous exposure. TOWN OF VAIL December 5, 2017 - Page 62 of 234 16 Sustainability Efforts • What measures were taken at your event/program to support the environmentally -friendly goals of the Town of Vail ? Betty Ford Alpine Gardens mission is to deepen understanding and promote conservation of alpine plants and the fragile mountain environment. We are stewards of our natural environment. We properly evaluate each program to ensure they are meeting our mission. • What waste reduction methods were used during your event/program? our events are low impact with minimal waste. We use compostable products and recycle all glass, paper and plastic. We also have a compost pile for food waste. • How could you improve on sustainability efforts for next year's event? We can position a volunteer by the recycle bin and compost heap to help sort waste. The Town of Vail is committed to the stewardship and protection of our unique mountain environment. In consideration of both our local and global impacts and opportunities, our environmental vision is to demonstrate and promote: renewable ener resource efficiency, ecosystem protection, and community awareness and education. TOWN OF MAIL December 5, 2017 - Page 63 of 234 17 Event Budget Total Event Budget: CSE Funds: Cash Sponsorship (not CSE): In-kind Sponsorship: Marketing Budget: Profit & Loss: How did you use the CSE funds? (marketing, operations, staff, venue, etc.) * Event producer to attach detailed budget for recap 29700 15000 10000 3000 6000 1500 Marketing, exhibit costs, speaker honorariums, F&B TOWN OF VAIL' December 5, 2017 - Page 64 of 234 18 Appendix Betty Ford Alpine Gardens 2017 Education Budget REVENUES BUDGET ACTUAL CSE $ 20,000 15000 Earned Income $ 3,600 4000 Individual Donors $ 6,100 10000 TOTAL REVENUES $ 29,700 $ 29,000 EXPENSES Traveling Exhibits $ 16,000 16000 Marketing Ads $ 6,000 6000 Additional Marketing Materials $ 1,500 1500 Presentations $ 5,000 3500 Workshops $ 1,200 500 TOTAL EXPENSE $ 29,700 $ 27,500 December 5, 2017 - Page 65 of 234 2017 BETTY FORD ALPINE GARDENS MARKETING PLAN PLAN WILL IDENTIFY ACTION ITEMS AND EXPECTATIONS THAT SURROUND MARKETING BETTY FORD ALPINE GARDENS TO INCREASE VISITATION AND OPERATING SUPPORT. The purpose of the plan is to cultivate community awareness and establish tasks to implement the plan. INTRODUCTION The Alpine Gardens has become an ever -increasingly visible and important part of the Vail Valley community. Still there remain many in the Valley who would support the Gardens if they had more introduction and understanding of the work of the work of Betty Ford Alpine Gardens. The strategy is to reach a much larger audience with messages to increase visitation and build the membership base. Mission Statement & Vision Betty Ford Alpine Gardens mission is to deepen the understanding and promote conservation of alpine plants and fragile mountain environments. The Gardens' vision is to be the premier alpine botanical garden in the world. December 5, 2017 - Page 66 of 234 20 Brand Statements Betty Ford Alpine Gardens is a beautiful and extraordinary botanical garden. The Alpine Gardens provides a quality outdoor place for the whole family to explore together. The Gardens is a place where kids of all ages can experience the wonders of nature. From the sounds of waterfalls to the beauty of the garden beds, Betty Ford Alpine Gardens appeals to all the senses. The Gardens is a hub of activity on most days but also frequently delivers a relaxing and peaceful environment. The Alpine Gardens serves as an important botanical resource that showcases one of the best collections of alpine plants in the world. The plant displays and interpretation explain characteristics of alpine flora including how they have adapted to grow in extreme climates. Betty Ford Alpine Gardens transports visitors into different mountain environments found in Colorado. Betty Ford Alpine Gardens is working on the North American Strategy for Alpine Plant Conservation. The Alpine Gardens' monitoring and re-introduction of endangered alpine plants scientifically examines the success of various propagating techniques and the possible effects of global warming. In compliance with the Global Strategy for Plant Conservation, Betty Ford Alpine Gardens is dedicated to educating the public on the importance of plants and biodiversity. Tag Lines Vail's Outdoor Classroom Celebrating Alpine Plants and Taking Steps to Conserve Them Vail's Alpine Treasure The World's Highest Botanical Garden The finest alpine botanical garden in the world. December 5, 2017 - Page 67 of 234 Marketing Plan Goals 1 Create brand awareness by using our logo, positioning statement and theme whenever possible and in the correct format. Promote the Gardens in positive and memorable ways; Maintain brand, logo and message consistency. II. We will Increase visitation from residents and visitors Objectives: Children's programs flyer distributed through schools Develop and distribution summer and winter rack cards see appendix i; Year-round press releases — see appendix ii; Hotel inserts for lodges — see appendix i; Participation in the Vail Local Marketing District monthly meetings; Provide content and pictures to area and regional websites — see appendix iv; Build relationships with concierge and front desk staff through participation in trade shows, visits to lodges and summer concierge information/gift; Contact regional magazines to pitch story ideas; Vail Valley Magazine, Vail Beaver Creek Magazine Children's program flyer distributed at Eagle County Fun Fairs and Vail Farmer's Market; III. We will create and implement a comprehensive programming plan to increase community visibility and operating support. Programming events will raise gross income in 2017- $25,000; Estimated Sponsorship for programming in 2017 will be $40,000 December 5, 2017 - Page 68 of 234 22 Objectives: ESTABLISHED & ONGOING PROGRAMS Produce the annual Butterfly Launch in May An educational project for over 600 3rd grade students Plan and implement on-going activities including Bluegrass in the Gardens; Chefs in the Gardens; Yoga; Children's Learn & Grow COMMUNITY EVENTS Continue to develop the Plant Sale and Membership Drive memorial day weekend; Promote through email invite, Vail Daily ads, e -newsletter; face book; flyer; local radio stations; Vail Daily press release, Town Talk and all summer listings; SIGNATURE EVENTS Host two traveling educational exhibits and four speakers; Produce workshops and classes to promote environmental awareness; Host Member and public events in association with each signature event Introduce new demographic to the Gardens and promote memberships; Promote through email invite, e -newsletter; face book; hand bill (w/distribution plan); local radio stations; Vail Daily article, Town Talk and summer listings. December 5, 2017 - Page 69 of 234 Appendix i Summer Rack Card Distribution & Hotel Inserts Distribution Vail Brochure Deliver handles most properties and information distribution points except for the following properties/locations Pepi Sports Hyatt Beaver Creek Vail Marriott Vail Cascade Resort and Club OTHERS Hotel Inserts Sitzmark Lodge Gasthause Gramshammer OTHERS Concierge Guild contact is Denyse McCoy mccoy.denyse@gmail.com Appendix ii Press Release & Town Talk Schedule Submit detailed press releases including event sponsors and post picture and info in Town Talk Winter Activities — January John Fielder — January Self -guided snowshoe trail Volunteer Snowshoe in March Butterfly Launch by May 19 Membership Drive and Plant Sale Gift Shop Opening Traveling Exhibit — Pollinators CSU Extension Workshop series Speaker Engagements: David Inouye - John Fielder Kurt Fausch, CSU Professor Emeritus, Dept. Fish wildlife Conservation Robertt Schorr, CSU Zoologist Susan Panjabi, Colorado Natural Heritage Summer Programming for Children and Adults Bluegrass in the Gardens Chefs in the Gardens submit weekly the Monday prior to each event: Traveling Exhibit — Rare Plant Betty Ford Alpine Gardens Celebration Senior Harvest Party December 5, 2017 - Page 70 of 234 24 Appendix iii Calendar Listings and Postings Vaildaily.com Vail-calendar.com http://www.vail-calendar.com/vail-calendar-event-request-form Eventcrazy.com User name: BettyFord Password: Gardensl2 http://www.eventcrazy.com/manageAccount/signUp.cfm?redirect=1&sOrigin=%2Fevent %2Fsubmit%2Ecfm Vail.net Volunteers needed to fulfill listings in the following: Vail Valley Partnership — Ashley Albrecht Visit Vail Valley content sent to Karen at VVP in March Visit Vail Valley — Vail Valley Partnership publication produced in the fall; send content in the fall to kbevin@visitvailvalley.com What to Do Parent's Handbook Vail Valley Magazine Heather Hower editor: Colleen Grey Calendar 926-3969 Epic Mix: Kelly Ladyga SM Vail Beaver Creek Magazine Vail Valley Magazine, vail.com December 5, 2017 - Page 71 of 234 I 2017 Vail Event Visitor Summary: Betty Ford Alpine Gardens, Various Exhibits/Events, Summer/Fall 2017 Attendance Est 0 10K OK Return on investment: Funding vs. Impact 2017 Event funding Direct economic impact to TOV Economic impact, payback ratio TOVIVLMD sales tax impact TOVIVLMD sales tax impact ratio Importance of Event in Decision to Visit Vail Today - Overall 42% g' 40% F 6: None.I would have come to Vail anyway 4% 2 7% 1 3 4% RPM 4 515,000.00 5434,594.60 528.97 513,890 D% 30.93 Visitor Type 17% 1 5: Had my reason for coming to Vail s 14% 10% 11% 18% Overnight Seasonal Full-time Full-time Day visitor to visitor resident of resident of downvalley Vail Vail Valley Town of Vail resident 3% 7 Likelihood of Recommending Event to a Friend or Family Member 80% 60% yG a 20% 40% 0% 116% Promoter 12% Passive 3°l0 Detractor 5% 8 5% 9 Overall 13% 10: My only reason for coming to Vail NPS 83% Net Promoter Score Direct Economic Impact to TOV per Attendee -Day iti p 5200 .0E 5300 $0 • Total economic impact per attendee day RestaurantsfBarsl Prepared food vendors Lodging Si 3 Other items, excluding lodging December 5, 2017 - Recreation Page 72 of 234 26 Average Overall 3.6 Overnight visitor 2.1 Seasonal resident of Vail Valley 2.9 Full-time resident of Town of Vail 2.4 Full-time downvalley resident 6.6 Day visitor to Vail 6.5 3% 7 Likelihood of Recommending Event to a Friend or Family Member 80% 60% yG a 20% 40% 0% 116% Promoter 12% Passive 3°l0 Detractor 5% 8 5% 9 Overall 13% 10: My only reason for coming to Vail NPS 83% Net Promoter Score Direct Economic Impact to TOV per Attendee -Day iti p 5200 .0E 5300 $0 • Total economic impact per attendee day RestaurantsfBarsl Prepared food vendors Lodging Si 3 Other items, excluding lodging December 5, 2017 - Recreation Page 72 of 234 26 Summary of Key Trip Characteristics and Demographics Overnight Visitor Profile Are you staying; In commercial lodging 111 rent -by -owner lodging • 11% Vacation homeltimeshare — 23% With friendsffamily •9% Other 1 4% Myself Only - 13% 2 3 - 11% 4 _ 16% 5 ■ 7% 6 or more _ 16% t mss% 2 _ 16% 3-5 _ 6-8 _ 9 - 145% 15 or more 12% How many people are staying in your a cco moda tions unit? Nights in the area this trip Where are your lodging accommodations located? Nightly Rata [if Pard.) Average: 5.328 Median: S2O2 Vail Beaver Creek, 545 Avon 1646 Edwards I2% Eagle/Gypsum I2% Summit County, 5% Other 12% Overnight visitor Overall Visitor Profile Overall 36% 38% 3045 5496 79% Annual Household Income Age Gender State/Country Under S56k -11% S50k-5100k 5100-$156k $150k or more 21% Under 18 18-24 11% 25-34 ■8% 35-44 14% 45 - 54 55-64 65 - 74 75 or older 1. 7% Male 9% Female 16% Colorado Texas Florida _714 California 4% Kansas - 446 Massachusetts - 496 Missouri - 446 23% 32% 34% Sarva. Mrhnirrrw• Anal hin wvh FTrarall aamnra rirn 1.79 £PJPaars nnfrs fhaf ,amnia u, , an= amnRar 5nr arrhnrnrun. 1 Afrrmh.rrfirvnm avnnr h.na laknn 'Van. in bait finetuf,rvr 7.0 171- 10 December 5, 2017 - Page 73 of 234 43% TOWN OF VAIL Commission on Specie I Events SCORECARD: EDUCATIONAL AND ENRICHMENT EVENTS CSE 2018 RFP: 8/7/2017 Maximum Score 100 Attachment A: Event Categories & Evaluation Criteria Page 3 of 3 December 5, 2017 - Page 74 of Criteria Rating Potential to achieve one or more of the following: Enhance Leadership Skills: locally, nationally, internationally 0-25 Foster a Health and Well Being reputation for Vail Provide opportunities for intellectual dialogues and problem solving Deliver an educational component Create a lasting impact on the community Brand Opportunity Builds the Vail Brand 0-15 Timing Optimize calendar - "the right events at the right time" 0-5 Demographic Fit: Audience Optimize quality of participants to improve future economic opportunity 0-10 Community Enrichment What is the community involvement opportunity and/or lasting community benefit? 0-10 Growth Potential Continues to evolve by delivering fresh content, enhanced experiences 0-10 Achieves national/global recognition and participation Marketing Strength Extent and quality of promotional and marketing "reach" 0-15 Leverage media exposure and sponsorship support Producer Qualifications Proven quality, knowledge and resources to sustain and grow the event 0-10 CSE 2018 RFP: 8/7/2017 Maximum Score 100 Attachment A: Event Categories & Evaluation Criteria Page 3 of 3 December 5, 2017 - Page 74 of INSPIRATION IN ACTION December 5, 2017 - Page 75 of 234 VAIL CENTRE OVERVIEW A �w�„�.� �wo„rw- IF OD The Vail Centre is the only place on the planet providing in-person coursework from a multiple top tier universities. Courses are selected to match the needs of professionals in the community, and are delivered through 3-5 day short courses, 6 month certificates, and custom programming. The Centre has opened two facilities (Avon and Edwards) in the Valley to provide resources for career and organizational growth, and plans to expand in Vail and Eagle. The Centre is truly re -inventing how a community learns, and is designing a new value proposition that will be an exemplary in post graduate education for career development. The Vail Centre is a 501c3 non-profit learning organization —% December 5, 2017 - Page 76 of 234 VAIL CENTRE S A CRUCIAL GAP Learning & Education Continuum E'C' Schools CMC VVF Symposium Vail Centre Pre K-12 (6-18) X X X Undergraduate (18-24) X Post Graduate (25-55) X Mid Career Professionals (25-55) X Post Career (retirees) X X A PAR lrIF A► agle County is poised to lose 26% of 25-40 year olds over the next years. Providing "accredited" post graduate learning opportunities ill help attract and retain this segment by providing a pathway for areer growth. Retaining talent just "one more year" will effect the local conomy by tens of millions over a 20 year period. December 5, 2017 - Page 77 of 234 WHY DOES THE VAIL CENTRE MATTER TO THE TOV? • Builds future leaders • Ensures the TOV achieves its mission statement • Balances the brand experience of Vail • Differentiates Vail from other mountain communities with a "defensible" strategy • Elevate local careers and small business success rates • The long term strategy will help to fill vacancy "mid -week" during May -October • Collaborates with entities that strengthen the community December 5, 2017 - Page 78 of 234 lqr PHASE I RESULTS 2016-2017 A AlF4 1r IF Initiative Impact Partner with five top 20 universities Strategic courses selected from Cornell, Stanford, Duke, and Dartmouth, Univ. of Colorado and DU. Launched Community 200 graduates, 42 Leadership Academy organizations Opened two of Vail Valley's 1st Supports the growth of 65 co -working facilities businesses/professionals Torch Awards Hosted 3 event for over 600 people to honor the values of Vail's founders. Univ. Certificates Awarded Gifts Received (multiplying $950,000 (27% to goal) TOV's support) December 5, 2017 - Page 79 of 234 2015 A 1 Vail Centre vs. Aspen Institute $3,500 T Avg. Course Fees JIIL % of Programs for Locals 5% 48 Annual Learning Program Days in Colorado Em' Accredited Courses Year Founded December 5, 2017 - Page 80 of 234 THE RELATIONSHIP WITH TOV ti i A All ANA IPIF 1. In 2017, the Vail Centre offered the Town of Vail $45,650 in scholarship support. 2. Vail Centre increased its use of the Grandview by 145% in 2017 to help the TOV fill the vacant space during mid -week. (The Vail Centre should not have requested 100% of program offerings for Grandview room in 2017, but should have only "locked" in 60% with the ability to add days as the programs grew. This is the CSE's plan for 2018). 3. The Vail Centre does not collect personal addresses from attendees, but has impacted dozens of local businesses, town employees and organizations through its programming in the first 24 months. (If this is an important metric for 2018, we can start to collect personal addresses to determine use by Vail Residents). December 5, 2017 - Page 81 of 234 THE TOWN'S INVESTMENT 111 A _.ate►.._ _.r�G.._ ►�► ANA IF 11 dry The Town of Vail has invested in Growing the Centre's University Course Catalog. • Approx. 15K per course/partnership Similar to Bravo, the funds help produce a "hosted" program (professors, marketing, venue). In 2018, new partnerships include Dartmouth, CU -Denver, and DU. Expanded partnerships with Cornell, Duke, and Univ. of Colorado Boulder. *None of the Town of Vail funds have ever supported Airy the general operation fund of the Vail Centre. The Vail Centre's real estate income supports its overhead. 'Mk OPP December 5, 2017 - Page 82 of 234 HOW DO WE KN E ARE BUILDING A WORLD CLASS EDUCATION EN Let our partners and particip tell our story: https://youtu.be/UAvSOIQGerga https://youtu.be/bLjsYARFHj https://youtu.be/CEHUCrE8 A VOW'fik lrn n A► Til December 5, 2017 - Page 83 of 234 TWO YEARS OF POSITIVE IMPACT ON THE VAIL VALLEY Key Accomplishments: I Solidified and expanded the Vail Campus through partnerships with 1 1 1 • 1 • 1 Cornell University - Held Essential Skills in Leadership in May Dartmouth College - Scheduled Language Teacher Workshop for 2018 Duke University - Held Nonprofit Vanagement in June Stanford University - Scheduled Education Course for 2018 • Yale University - Held Webinar on Diversity in September 1 1 Leeds School of Business at the University of Colorado - Held Demystifying Entrepreneurship in September and it will be held again in 2018 University of Colorado Denver - Scheduled Certified Public Vanager program for 2018 • Leeds School of Business at University of Colorado, Boulder - Chosen to conduct a experiential Leadership Training Program through leadership retreats • Community Leadership Academy - Created more comprehensive leadership programs with Leadership Foundations and Critical Thinking • Community Leadership Academy - Hosted Leadership Foundations for Eagle Chamber of Commerce Mad, courses accessible through the Scholarship Promise • Provided over 120 scholarships to participants • Positively impacted over 100 different organizations • Delivered over $1 50,000 in scholarships to Vail Centre course participants Impacted the Small Business/Entrepreneur Community • Filled BaseCamp and changed it to Vail Centre Avon Campus • Opened the Edwards Campus, an 11,000 square foot facility for coworking space in Riverwalk bringing our entrepreneur/ small business space to 19,000 square feet in Eagle County • Partnering with Eagle County, the Vail Centre is the host of the Northwest Colorado Small Business Development Center Launched Impact 2030 1 Impact 2030 focuses on 5 key areas in the Vail Valley to bolster long-term growth and includes the following sectors: Education, Entrepreneurship/Small Business, Government, Hospitality and Nonprofit Cornell University Leeds School of Business UNIVERSITY OF COLORADO BOULDER at Stanford el University Duke UNIVERSITY Dartmouth VAILCAU1 Inor CENTRE 40n, ut lorOF December 5, 2017 - Page 84 of 234 COMMUi1ITY LEADERSHIP AGADEMY www.vailcentre.org /\ /_W1 VAIL I, CENTRE THE MISSION/VISION: The Vail Centre helps communities and organizations develop talent for the future. IMPACT 2030 The Vail Centre isfocusing on 5keyareas within the Vail VaIleyto bolster long-term growth. The Vail Centre develops talent through proven postgraduate programs to retain talent and counteract the shifting demographics in Eagle County over the next 10-15 years. Concentrating on career growth will create a measurable impact in our community by 2030 and counteract the potential loss of talent. Hospitality • For the hospitality industry, the Vail Centre is enhancing careers by offering professional development programs from Cornell University and as a result will reduce the high turnover rate in hospitality. Government • The Vail Centre is providing leadership training through the Community Leadership Academy and the Certified Public Manager program from the University of Colorado Denver to engage government employees and as a result develop the innate talent of these individuals increasing the management talent pool for government jobs in the Vail Valley. Nonprofits • Nonprofits provide substantial growth opportunities for employment in the Vail Valley. In order for nonprofits to expand and be successful, the Vail Centre is partnering with Duke University and bringing courses to the area to implement efficiencies and ensure long-term sustainability. VAIL CENTRE PARTNERS Cornell University Dartmouth Entrepreneurship/Small Business • To encourage the development of successful start- ups and create resilient small businesses, the Vail Centre is partnering with the University of Colorado Leeds School of Business and the Colorado Small Business Development Center to provide workshops and mentoring programs in the region. The Vail Centre also provides co -working facilities with a cost-effective office environment that enhances networking opportunities and enable small businesses to thrive. Education • Education is a fundamental component of a strong community. The Vail Centre is partnering with Stanford and Dartmouth to bring programs to the Valley to help teachers and administrators respond to the unique educational challenges within Eagle County. These customized certificate courses will help advance education and create a new level of success for students in Eagle County. COMMUNITY LEADERSHIP ACADEMY Duke Stanford University UNIVERSITY Leeds School of Business UNIVERSITY OF COLORADO BOULDER UNIVERSITYof J DENVER DANIELS COLLEGE OF BUSINESS The Vail Centre is a 501c3 Non Profit Organization December 5, 2017 - Page 8 NEW APPROACH TO EDUCATION The Chronicle of Higher Education recently pointed out how the college degree is now in question. Today's professionals will change jobs at least nine times during their careers and the workplace is "a shift- ing system that requires colleges to rethink what higher education needs to be — not a specific one-time experience but a lifelong opportunity for learners to acquire skills useful thorough multiple careers." Ahead of its time, the Vail Centre is the only learn- ing facility in the country responding to these needs by offering certificate courses with professors in a classroom in a variety of fields from top universities to support mid -career professionals for the local pop- ulation in Colorado as well as destination learners. The Ivy League Schools and other top 20 Institutions ORGANIZATIONS THAT HAVE BEEN POSITIVELY IMPACTED '3Y THE VAIL CENTRE: All Mountain Technologies Alpha Capital Management Group, LLC Always Mountain Time Media ANB Bank Balfour Senior Care Big Hearts, Big Hands Boone's Wine & Spirits Breckenridge Grand Vacations Can Do Multiple Sclerosis CanDoMS Castle Peak Senior Life & Rehabilitation Colorado Mountain College Colorado Nonprofit Association Community Banks of Colorado Cordillera Metro District Custom House Contruction Eagle Bible Church Eagle Chamber of Commerce Eagle County Government Eagle County School District Eagle Lodge & Suites LLC Eagle River Water & Sanitation District Eagle River Watershed Council Eagle River Youth Coalition Eagle Valley Land Trust East West Destinations ECO Transit Federation of Families of South Carolina First Assembly CR Gypsum Recreation Area Habitat for Humanity of Vail Valley Impact Net Positive Japan America Society of CO Kenneth King Foundation Literacy Project McDowell Engineering Moe"s Original Bar-B-Que Power Paws Assistance Dogs Public Education and Business Coalition Schools for the Children of the World Sherpa Foundation Sitzmark Lodge Sonnenalp Vail State of Colorado Storm Enterprises Taylor Marketing & Event Services The Cycle Effect The Galatyn Lodge The World Outdoors www.vailcentre.org Town of Eagle Town of Gypsum Town of Vail Vail Christian Academy Vail Daily Vail Jazz Vail Land Company Vail Marriott Vail Resorts Vail Valley Cares Vail Valley Foundation Vail Valley Partnership Vail Valley Real Estate Visiting Angels Walking Mountains Science Center Westin Riverfront • Yti Vail Centre Programmatic Support EVENT & APPLICANT OVER VIEW : 0. Email contact : colleen@vailcentre.org 1. What is the name of your event/program? : Vail Centre Programmatic Support 2. Please select the event category for your RFP .: Education & Enrichment (EE) 3. Is this a new event or program? : No 3a. How much was your event or program funded in 2017? : $58,500 4. Are you a first time submitter for the T own of V ail Commission on Special Events funding program? : Yes 5. Amount of 2018 funding requested : $60,000 6. Proposed Event/Program Start Date : 2018-01-01 7. Proposed Event/Program End Date : 2018-11-30 7.a. If you have more than a single date range, please list all your event/program dates here in this format MM/DD: : 1.) Vail Centre's Community Leadership Academy: Foundations of Leadership: Session 1: 7 month long period 1/18-7/18 (Tuesdays or Thursdays) Session 2: 7 month long period 6/18-11/18r (Tuesdays or Thursdays) 2.) Vail Centre's Community Leadership Academy: Critical Thinking: 4/18-10/18 6 month period 3.) Duke University: Nonprofit Management Course 06/17/18-06/22/18 4.) Cornell University: Essentials Skills for Leadership in Hospitality Exact event date forthcoming expected: June 2018 5.) Stanford University: Leadership for Teachers and Administrators Exact dates TBD, expected: 07/30/18-08/03/18 6.) Dartmouth College: Language Teacher Workshop 08/05/18-08/10/18 7.) Dartmouth College: Building a High Performing Minority Business 08/13/18-08/17/18 8.) Yale University: Future of Sustainability in Leadership Exact event date forthcoming, expected: September 2018 9.) Vail Entrepreneur Accelerator Program, Two Sessions in 2018 on taking a business to from concept to market Exact event date forthcoming, expected: End of April and Mid -September 10.) Vail Centre's Summer Professor Series: An Evening with Duke Professors on Nonprofit Leadership and Board Management: 06/22/18 An Evening with Cornell Professors on the State of the Hospitality Industry: Expected, 06/18 An Evening with University of Colorado Professors on Practices in Entrepreneurship or Ethical Leadership: Expected, 09/18 8. Are your event/program dates set or could they changed? : Event dates are flexible and can be changed 9. Name of person completing the application : Colleen Davis 9a. Title of person completing the application : VP of Development 10. Provide name of person or entity to whom the funding check will be cut. : Vail Centre 11. Mailing Address Street : PO Box 100 12. City : Vail 13. State : US -00 14. Zip Code : 81658 15. Telephone number : 970-315-2675 16. Email address : colleen@vailcentre.org December 5, 2017 - Page 87 of 17. Event/program and/or organization website : www.vailcentre.org 18. Number of years organization has been in business : 3 19. Organization's Mission Statement : To help communities and organizations develop talent for the future. We design interactive learning experiences that bring university and educational partners to Vail to focus on mid -career professionals and their developmental needs. We also strive to support local entrepreneurs and small businesses in the community through low-cost office space and program support. We ensure access and opportunity to all Eagle County residents by providing scholarship opportunities to all of our programs. 20. Organization's T ax Status : Non -Profit (501C-3) 21. If applicable, please attach current State Department of Revenue Certificate with this application. TaxExemptStatusLetter (1).pdf 22. Does the event or program benefit a charity or organization? : No EVENT DESCRIPTION : 1. Is this a new or existing event/program in V ail? : Existing la. How many years has the event or program been produced in V ail? : 3 1 b. Please describe the location(s) of the event or program in previous years. : In the past, our various programs have take place in a variety of locations. We have used the Donovan Pavilion, the Grand View Room, and the new Vail Golf Clubhouse in the last year. Our course participants have also used outdoor space in the heart of Vail, such as the Alpine Gardens, Library, and on top of Vail Mountain. We anticipate similar location uses for 2018. 2. Please provide a detailed description of the event/program and its activities. : Our funding request this year includes funding for the following programs and initiatives: 1.) Vail Centre Course Catalogue Support- The Town of Vail has made an investment in the past in supporting our course catalogue of university and community programs. We would like to continue our success with building our course catalogue in a similar fashion to how the Town made a long term investment in the Bravo series. In the past two years alone, we have been able to form lasting viable relationships and courses with Duke University, Cornell University, University of Colorado Boulder, University of Denver, and Yale University. These certificate programs, along with our Community Leadership Academy have allowed us to impact both locals and destination guests alike. In addition to these programs in our course catalogue in 2018, we would like to add Dartmouth College, Stanford University, and further our relationship with University of Colorado and Denver University and their programs. We request funding of the Vail Centre's Course Catalogue in order for us to continue offering these elite courses and programs to our Eagle County residents, and also continue to grow Vail into the state of Colorado's (and the nation's) destination for higher education for mid -career professional learning. 2.) Vail Entrepreneur Accelerator Program - The Vail Centre exists to support the mid -career professional, entrepreneurs, and small business owners find success in our community and within the ever competitive Colorado landscape. The Vail Centre's Entrepreneurship Accelerator program stems from the growing list of requests we have heard from this community to support them with programming and educational opportunities so that the entrepreneurial spirit of Vail continues to thrive. The funding support here would directly go to creating two programs specifically for this 'forgotten community.' The Vail Centre would use a similar model as our other programs in bringing in the very best minds on the subject of entrepreneurship and small business to produce the content for this program. 3.) Vail Centre's Summer Professor Series- Much like the concept of the Bravo Symphony residencies, the Vail Centre hopes to expand upon our existing university partnerships to provide community members and from visitors from the front range the opportunity to engage and hear from the expert professors. The Town of Vail's continued support in helping us fund our partnerships with these universities has given the opportunity to expand these relationships in 2018. In 2018, we have asked Duke, Cornell, and University December 5, 2017 - Page 88 of of Colorado to partner with us in giving community members, at "no cost," an opportunity to hear from subject - matter experts about relevant topics. The funds requested in this category would be used to produce three Professor Series over the course of the summer. 3. Please list the specific venues that you plan to utilize, including dates and times, and whether or not you have contacted them to confirm availability . The Event Producer is responsible for booking and securing any necessary venues. : The Vail Centre uses various hotels and lodging for our programs. We book our professors lodging directly and our participants book their lodging themselves. Current lodging partners include, the Antlers, the Arrabelle, the Four Season's, the Sebastian, and the Vail Marriott. Our courses generally take place in the Grand View room and we our hopeful that the Professor Series will take place at the Donovan Pavilion. The Vail Centre is working with the Grand View room to secure dates for 2018 for our certificate courses, short0 courses, and workshops. Course dates are generally finalized 6 months prior to course launch. In addition, the Vail Centre will secure the Donovan Pavilion shortly. 4. Do you plan to use V ail Recreation District Facilities? : No 5. If any of the event/program takes place outside of the T own of V ail, please explain where the event will take place and why . : The majority of programs and courses will be hosted in Vail (barring venue non-availability) including our University Certificate Programs, the Community Leadership Academy, and our Summer Professor Series exceptions may include outdoor activities, small social functions, and specific custom experiences. ENVIRONMENTAL PRACTICES : 1. Which of these environmental practices will you commit to executing at your event/program? Recyclable Materials Re -usable bags and bottles Encourage bikes, etc Enforce no idling Recycle Wastewater No Styrofoam Water Bottle Filling 2. Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable best practices. : In an effort to support the Town of Vail's commitment to sustainability and to support one of our own key initiatives, the Vail Centre has been working with Yale University's Corporate Sustainability program. In addition, we continue our commitment to limit all print material for our courses and have all course material listed on a website dedicated exclusively for each course. We also encourage use of the in -town shuttle services and airport ride services to minimize our parking load while promoting local transportation. EVENT/PROGRAM PARTICIPANTS : 1. Number of participants (athletes, artists, exhibitors, etc.) anticipated : 600 2. Number of volunteers needed : 4 3. Number of event/program staff : 4 December 5, 2017 - Page 89 of 4. Estimate of total number of spectators/attendees anticipated : 600 SCORECARD CRITERIA QUESTIONS : 1. Estimate the number of Colorado destination guests your event/program will bring to V ail : 150 2. Estimate the number of destination guests from outside Colorado your event/program will bring to V 50 3. Estimate the number of international guests your event/program will bring to V ail : 5 ail : 4. Does your event/program have the opportunity to drive group business? Please describe. : Yes, the Vail Centre has found that by promoting Vail's brand as a destination for education we have gained the attention of a variety of Denver based corporations who want to come to Vail for additional education for their leaders. For example, Sendgrid, one of Denver's most successful corporations, heard about the Vail Centre's course on Diversity and Leadership through an info -session the Vail Centre did in Denver and asked the Vail Centre to work with them in building a custom program for their executives to attend in Vail. Without the Vail Centre's courses, this group would have gone elsewhere for a similar type of education. Other examples of groups coming to Vail after hearing of a course include the Colorado Non -Profit Association, the Colorado Technology Association, and the State of Colorado's Women's Leadership Conference. 5. How will your event/program increase sales tax in V ail? : The Vail Centre's programs are geared generally towards the mid -career professional. The mid -career professionals and the professors who teach the courses tend to bring their families with them and stay longer before and after the course. The families turn a few days into a week long stay in order to take advantage of all that Vail has to offer. One professor, actually ended up purchasing a condo in Vail after the second year of teaching here!! Many of these destination guests' corporations are paying for them to be able to take our courses, leaving them with more disposable income to spend while they are here. In addition, by hosting all of our courses and events in Vail our local participants are more likely to spend their dollars in Vail before or after their program. Finally, the corporate entities mentioned above that are seeking additional custom programs are also spending more money in the town. 6. EE - How will the event or program enhance Leadership Skills: locally , nationally and internationally? : The Vail Centre is committed to bringing in the very best educational resources to teach leadership skills to the brightest and best within our communities. With partnerships with Duke University, Cornell University, Yale University, Stanford University, University of Denver, University of Colorado Boulder, and Dartmouth College our focus on providing exceptional and applicable leadership courses is second to none. With every course the Vail Centre designs, including our very own Community Leadership Academy, the Vail Centre focuses on not just presenting interesting information, but on each participant really digesting and using the information to better lead their organizations, their careers, and their communities. Our focus is on application and mastery of skills rather than just interesting conversations. Finally, our program participants have come from a variety of places including local Eagle County residents, Colorado residents outside of Eagle County, and participants from a variety of states including South Carolina and Illinois among others. 7. EE - What opportunities does the event or program have to foster a health and well being reputation for Vail? : It is well-known in education circles that taking a person out of their day to day environment and putting them in a new space, leads to better retention and engagement. The beauty of Vail and the Valley's commitment to health and wellness is part of the Vail Centre's secret sauce to learning. Our courses are designed so that there is time for our participants to get outdoors and enjoy all that Vail has to offer. In addition, prior to attendees coming to Vail we provide information on what activities they might be able to participant in while they are here. In addition, our professors firmly believe in utilizing the Vail experience in their teaching. Professors and facilitators have used a variety of outdoor venues to support the learning achieved in the classroom including trips to the Alpine Gardens, guided walks, and gondola experiences. December 5, 2017 - Page 90 of 8. EE - How will the event or program provide opportunities for intellectual dialogues and problem solving The Vail Centre has chosen to focus on a variety of key areas that we can move the needle on in our community and beyond. With our Community Leadership Academy, focus is given on building and driving relationships forward so that as a community we have a better shared understanding of how we might address the pressing needs of our community. Our university courses are taught in a classroom setting that includes a variety of dialogue and debate on any given subject. As mentioned previously, the Vail Centre and our partners are determined to provide participants with not only relevant and research -based information, but for each participant to have an action plan on how to utilize this new knowledge once they are back in their organizations and communities. 9. EE - How will the event or program deliver an educational component? : The Vail Centre's mission is to help communities and organizations develop talent for the future. We accomplish this mission through education. Every course, program, and workshop we do is based on not just providing interesting information, but on giving participants and attendees relevant and research based information that leads to better outcomes. The Vail Centre believes in teaching the theory behind a skill so that learning outcomes are greater and teaches this in every program and course. 10. EE - Please upload course syllabus, class descriptions or program details. VailCentre_2018Programs.pdf 11. EE - How will the event or program create a lasting impact on the community? : The Vail Centre, as a whole, believes that providing highly relevant and applicable courses to our community members will create a learning culture within our community that will allow for greater dialogue and problem -solving. An educated community that can keep the mid -career professional from leaving and going elsewhere with their skill -set is a healthy community. These mid -career professionals can have a great lasting impact on the community if we can keep them committed to Vail. This commitment to locals along with the Vail Centre's ability to attract destination learners to our programs allow for greater transfer of ideas and a more diverse dialogue in a classroom that can lead to better and longer lasting community impact. In addition, our destination participants return to their communities as ambassadors of Vail, and many have indicate that other family and friends are planning trips because of their experiences in Vail. Our specific courses. each have a separate learning outcome that will have a lasting impact on the community: 1.) Vail Centre's Community Leadership Academy Lasting impact: Builds trust, communication, and consistency between Eagle county businesses and entities. 2.) Duke University: Nonprofit Management Course Lasting Impact: Educates non-profit leaders to have better impact and sustainable business plans to have long-lasting effects on their community 3.) Cornell University: Essentials Skills for Leadership in Hospitality Lasting Impact: This program is built to help reduce hospitality turnover rates through better leadership and management which leads to a more sustainable community. 4.) Stanford University: Leadership for Teachers and Administrators Lasting Impact: Educates teachers and administrators on the very best practices from around the county on how efficiently and effectively run schools and classrooms. 5.) Dartmouth College: Language Teacher Workshop Lasting Impact: This program helps teachers better engage when teaching ESL and bi-lingual students while helping to explore various ways to reduce the achievement gap in our schools. 7.) Dartmouth College: Building a High Performing Minority Business Lasting Impact: This course advances minority business capabilities 8.) Yale University: Future of Sustainability in Leadership Lasting Impact: This course brings together science, leadership, business strategy, and innovation to help sustainability professionals succeed as strategic partners in their organizations thereby creating long-term impact on our community and our businesses. 9.) Vail Entrepreneur Accelerator Program, Two Sessions in 2018 Lasting Impact: These sessions are designed to help a participant take a business to from concept to market and seeks to impart a framework and toolset that helps entrepreneurs develop sought-after products and services, avoid pitfalls and succeed at entrepreneurship. Entrepreneurs are a key and vital piece to the long-term stability of any community. 12. EE: How will your event or program partner with the V ail brand identity? : As Vail looks to become more and more known as a place to gain a sense of well being, an enhanced quality of life, and a place for life long learning, the Vail Centre's approach complements these goals. Each course and program is selected to be among December 5, 2017 - Page 91 of the best of its kind giving a boost to Vail's brand image, but also creating greater learning outcomes. In addition, the Vail Centre has always strived to embed learning into our participants through our glorious location in the mountains. Allowing participants to experience the natural world around them through outside of classroom experiences again inculcates a greater awareness of themselves and all that is Vail. 13. EE - Event Timing: How is it the right event or program at the right time? : From it's inception, the Vail Centre has focused on filling a need within the marketplace of Vail in the spring/summer/fall seasons during the week. From our research, hoteliers indicated that this mid -week programming is perfect timing for hoteliers and retailers who often see a dip during mid -week. In addition, the Vail Centre's out-of-town participants tend to be the audience that hoteliers seek to attract as they are generally professionals with funds to spend outside of the course. 14. EE - Demographic Fit: How will the event or program optimize the quality of participants to improve future economic opportunity? : The Vail Centre believes in providing access and opportunity for all of our courses. We do this through our scholarship promise that guarantees a dedicated scholarship fund for each of our courses that allows deserving Eagle County residents to participate in our programs. The Vail Centre firmly believes in our "scholarship promise" in allowing our own local community members to improve their own skill -set that will hopefully lead to better future economic opportunities for themselves, their families, and their organizations. In addition, the Vail Centre also attracts an elite group of mid -career professionals to our programs (including professors themselves) who are attracted to the elite institutions we partner with. The Vail Centre believes that this combination of deserving and accomplished Eagle County residents and mid -career professionals from around the country allow for the greatest economic impact to Vail from both a personal and a purely financial perspective. 15. EE - Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? : The Vail Centre is the only entity in the Valley dedicated to the development and support of the 25 to 65 year old professionals in our community. It is our belief that by supporting this group through education that it will lead to a stronger and more resilient community. All of our courses stress the importance of community involvement, and our Community Leadership Academy is renown for it's ability to bring a variety of organizations together to find common ground. Our new Entrepreneurship Accelerator Program will also enable entrepreneurs and small business owners to gain the necessary tools and knowledge base to build a better business and be more sustainable in the long -run giving our community a lasting economic benefit. 16. EE - Growth Potential: How will the event or program deliver fresh content and enhanced experiences? : Since our inception almost two years ago, the Vail Centre has continued to grow and expand our catalogue of courses and initiatives for the community. The Vail Centre is committed to bringing the most relevant and fresh programming to Vail that will have the greatest impact. We regularly participate and organize panel discussions with individuals in Eagle County and the Front Range to hear about what their biggest needs are and how the Vail Centre might bring fresh content and information to the subject. In addition, some of our courses like the Duke Non - Profit Management Course and our Community Leadership Academy have proven quite successful and are requested regularly, but we strive to make sure that each cohort's experience is even better than the last. For instance with the Duke course in 2017, we partnered with Bravo to bring all the participants to a concert so they could experience all that Vail has to offer. In 2018, the Duke professors are incorporating even more outdoor experiences for the class so that they class can really digest the learning that happens in the classroom. Our Community Leadership Academy, we just did a full refresh and evaluation on all the activities to make it relevant and fresh. In addition, we are adding this year a Community Leadership Academy centered around critical thinking that will focus on different content. 17. EE - Growth Potential: How will the event or program achieve national/global recognition and participation? : The Vail Centre has been pleased with the brand recognition and interest we are gaining from around the county and around the world through our elite partnerships with universities. The Vail Centre and our program in Vail is listed on the Duke course catalogue and Yale and Cornell both have us listed on their website. In addition, we hosted a webinar with Yale University in August 2017 on Key Diversity Subjects, and we had over 500 December 5, 2017 - Page 92 of participants sign-up for the program with people signing in from all across the country and from a variety of countries including South Africa, China, and Japan. In addition, each university course we have run has attracted participants outside of the state of Colorado. 18. EE - Marketing Strength: What is the marketing reach for the event or program? (Reach refers to the total number of different people or households exposed, at least once, to a medium during a given period.) : Depending on the course, Vail Centre's market exposure differs. In 2018, the Vail Centre has planned for a marketing budget of $80,000 with $60,000 of our marketing budget allocated for specific courses. In addition, we have partnered with the state of Colorado to run a statewide social media marketing campaign for one of Vail Centre's certificate courses. In general, our target marketing for each course (specific social media campaigns, targeted email campaigns, and ads) reaches 500 to 1000 individuals and our less targeted approach reaches above 10,000 per course with newspaper advertisements and radio ads. 19. EE - Marketing Strength: How will the event or program leverage media exposure and sponsorship? The Vail Centre has increasingly been able to expand our partner relationships to receive more media exposure through their brand channels. This includes being listed in newsletters, course catalogues, and on website from our various University partners. In 2017, the Vail Centre launched a national blogging campaign based on our content development and learning. Over just a 3 month period we had over 600 unique shares of our blogs and have shown up in a variety of national blog posts and websites. The Vail Centre has also focused our marketing efforts down in the Denver metro area to leverage more media exposure in that market. We have led and participated in panel discussion hosted by the Colorado Technology Association, spoke at the most recent Colorado Hotel and Lodging Association event in Denver and one in Beaver Creek, and partnered with the Denver Chamber of Commerce to promote all of our courses through their networks. University of Colorado Boulder is also reposting many of our blogs and content. 20. EE - Producer Qualifications: Explain the event or program producer 's quality , knowledge and resources to sustain and grow the event. : The Vail Centre is very familiar with hosting events in the Town facilities and produces over 75 days a year of educational programming for the year. The Vail Centre has become an expert in producing knowledge and education events. The Vail Centre tracks closely our student experience and testimonials have proven out the quality of production. The Vail Centre is composed of a dedicated team of professionals and partners with institutions that are exemplary in their approach and knowledge of education. EVENT ECONOMIC IMPACT : 1. Potential benefits to the T own of V ail - Estimate number of room nights for your event or program. : 675 2. Potential benefits to the T own of V ail - Estimate increased spending generated by your event or program. : $225,000 3. Potential benefits to the T own of V ail - What estimated return on investment (ROI) in dollars should the Town of V ail expect? (ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the T own of V ail from event impact.) : $32,500 4. Explanation of how you will direct prospective attendees to book lodging within the T own of V ail and a description of how you will track the number of lodging nights generated. : The Vail Centre estimates a total rooms of 675 room night this includes room night for our out of town participants to our courses over the durations of the course, professor room nights, and a few room night for our events. At this point, every participant or professor books rooms on their own, but we have relationships with the following hotel partners: Antlers, Sebastian, Arrabelle, and the Vail Marriott. We will track these room nights for the 2018 calendar year in our Vail Centre survey that is completed after each program and event. December 5, 2017 - Page 93 of BUDGET : Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. 1. Describe how you will use the funds requested from the CSE. : The Vail Centre is requesting a total of $60,000.00 in Town of Vail support broken into three different initiatives: 1.) Course Catalogue Expansion, Requested Funding: $45,000.00 Approximately $15,000 per course set-up of course including Stanford, Dartmouth, and CU Program Expansion with continued support of existing programs. This $45,000 will cover marketing set-up, promotion and enrollment, professor/faculty expenses and University procurement costs. Additional funds will be used to support our existing programs including our Community Leadership Academy, Duke University program, Cornell University program, Yale University program, and our partnership with CU Boulder. 2.) Vail Entrepreneur Accelerator Program - Requested Funding: $7,500.00 The $7,500 would be utilized to expand and develop our Entrepreneurship program through the development of course material with our University partners and experts in the field of entrepreneurship. The Vail Centre intends to produce two entrepreneurship short -courses (1-2 days) programs with these funds. In addition, the $7,500 would help to cover the marketing of the course and the actual course expenses. 3.) Vail Centre's Summer Professor Series- Requested Funding: $7,500.00 The Vail Centre is thrilled to be able to offer community members and destination guests the opportunity to learn and hear from the very best professors in their field free of charge in our Summer Professor Series. The $7,500 would help with our marketing efforts for these events, food & beverage, decor, and general event set-up. 2. Please upload the provided complete event/program budget template here. : ToVBudgetTemplate2018VC FINAL.xlsx 3. What percentage % of the total event/program budget is the CSE being asked to fund? : 4 4. If the event/program is not funded at full request, how will the event change with a lower funding allocation? : If the Vail Centre does not receive funding at the full amount a variety of outcomes could be changed. With our course catalogue expansion, we would absolutely need to reduce the number of programs offered and put on hold many of our key relationships we have built. It would be our hope to be able to reinstate these programs the following year, but know that these partnerships can be fragile in the beginning and we may lose the opportunity all together. Our Entrepreneurship Accelerator Program would need be scaled back greatly or put on hold as our revenue model does not leave much room to do this program without some support. Finally, we would absolutely scale back on our University Professor Series for our community members and perhaps cancel it all together. 5. Should the CSE decide not to support this event/program at all, will it still occur? : No 6. What percentage % of the total event/program revenue do you expect the event itself to generate? (i.e. ticket sales, merchandise, food and alcohol sales, etc.) : 33 7. Do you intend to host the event or program in V ail beyond 2018? : Yes 7a. How many years beyond 2018? : 4+ 7b. Do you anticipate requesting funding from the CSE for 2019? : Yes MARKETING : Please upload your event/program marketing plan and budget, include strategy , channel, method, budget and execution dates. : Cornell MP.pdf 1. Objectives: What are you trying to accomplish through your marketing efforts? : There are 5 objectives for the Vail Centre's marketing efforts: 1.)Increase Brand Awareness - It is key for everyone to know who we are and how we are working to support mid -career professionals in the Vail Valley. 2.) Generate Website Traffic - Generating December 5, 2017 - Page 94 of traffic to our website will help potential participants learn about the rich course offerings we currently have along with our blog and other pertinent content. 3.) Educate Potential Clients - Ads for our courses and our generic ads give an overview of all of our top university partners and the wide variety of post -graduate courses we offer. 4.) Educate Potential Donors - As a nonprofit, we depend on the generosity of the community and it's important for the Vail Centre to inform the Vail Valley about our programs and the impact our certificate courses on the population. 5.) Build Trust - Continually providing updates through press releases, blog posts, videos of our graduates and providing a column in the Vail Daily are ways that we provide ongoing awareness about our long-term goals and commitment to improving the lives of residents in the Vail Valley 2. Strategy: How will you meet your objectives? : Set Specific Objectives: With the Vail Centre's Strategic Plan, we have set specific goals and objectives for one year and five years. This overall plan addresses all areas of the Centre. Develop Individual Plans: For each area within the Vail Centre, we also have individual plans with separate goals and achievement criteria. Examples of individual areas include our Talent Development Program, Impact 2030, Top University Courses, Community Leadership Programs, Workshops and Campus Locations, our co - working facilities. TrackResults: For each course and for each program or event, we conduct surveys, track number of participants and reach out to stakeholders for feedback in order to improve and build on successes. This allows us to adjust our strategies and tactics based on feedback. Work with Stakeholders: The Vail Centre has a small staff, but they work closely together meeting monthly to review and update strategy on an ongoing basis. Consult Experts: Consulting with experts is an important process at the Vail Centre especially since it is the only organization of its kind in the country. With its groundbreaking ideas, working with experts in the field of education has been instrumental to forge a path for a stable future. In addition, the Vail Centre has a very robust Board of Directors who help guide the organization. 3. Audience: Who is your audience? (Y ou may choose more than one.) : First time visitors Returning guests Primary and Second Homeowners Local residents 4. Persona: Who is your target? : Dynamic Families Super Boomers Active Professionals 5. Activation: Detail activation opportunities to promote your event or program. (Definition of Activation: Create an expanded presence throughout the community and stimulate the participation of the merchants, restaurants, bars and lodges.) : The Vail Valley is a very small community and is a unique audience. Thus it is imperative to create a true connection between the Vail Centre and understand the needs of the participants in its programs in order to motivate them to take a desired actions. Once a connection is made, it needs to resonate and be reinforced through multiple channels. The Vail Centre focuses on 5 key areas within the Vail Valley to bolster long-term economic growth and they include: nonprofits, government, hospitality, education and small business/entrepreneurs. Here are the tools that the Vail Centre uses: Networking: Reaching out to local organizations is key to forming relationships in Eagle County. Some of the key organizations include Rotary Clubs, Chamber of Commerce, Vail Valley Partnership, Vail Valley Business Women, etc. Giving presentations at these organizations is important as well as helping them with their promotions. Advertising: Vail Daily, Local Radio & TV, working with the Vail Valley Partnership and other local organizations Social Media: In today's world social media is key to reaching audiences and reinforcing messaging, advertising events or promoting opportunities through December 5, 2017 - Page 95 of thoughtful blogs. The Vail Centre utilizes all areas of social media with Facebook, Linkedln, Twitter, Instagram and Blog Posts. Email Campaigns: The Vail Centre uses Hubspot for email marketing to make sure it is compliant and to best utilize this tool. We have a monthly newsletter that goes out the first week of the month and use email marketing to promote courses and events. Events: The Vail Centre often opens up its facilities to provide free educational opportunities to the community so that they are aware of the opportunities available at the Vail Centre from its workshops and classes to its coworking facility for entrepreneurs and small business owners. Sponsorships: Working with professional organizations and sponsoring events is also a key area to build awareness. One on One Meetings: The Vail Centre reaches out to the individual groups to meet with them one-on- one because the community is relatively small and the response is excellent. 6. Channels: Which of these channels will you utilize to promote your event or program? (Y ou may select more than one.) : Print - Local Print - Regional Editorial Radio Online Event Listings E -newsletters Web Media Plan/Public Relations Grassroots Facebook Instagram Twitter Posters Rack Cards Flyers Signage — Banners, etc Co -promotions Partnerships Local Vail Businesses Concierge Visits 7. Please list contact information for your Media Relations or Public Relations staff or firm. 7a. Name : Liz James 7b. Telephone Number : 970-680-3525 7c. Email Address : Liz@vailcentre.org December 5, 2017 - Page 96 of SPONSORSHIPS & PARTNERSHIPS : 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? : $158,000 1 a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? : $20,000 2. Please list your confirmed sponsors or partners. : Newspaper Sponsors Colorado Technology Association Denver Chamber of Commerce Denver Hispanic Chamber of Commerce Our University Partners Colorado Non - Profit Association Bravo Vail 3. Please explain the potential for additional sponsorships or partners. : Most of our educational courses are not eligible for sponsorships as we want to keep the learning space pure. There is potential for sponsorship for our Summer Professor Series if we were to find a sponsor that is eager to support a certain topic. We value our donors as our most valuable contributors. 4. Please upload your sponsorships/partnerships presentation, pitch deck or letter . (Document sent to prospective partners or sponsors which provides benefits for participating in your event/program.) : VC Sponsorship Letter.docx REQUEST FOR FACILITY RENTAL FEE RELIEF FROM THE TOWN OF VAIL : This form does not guarantee approval of requested listed facilities. This is your ONLY opportunity to apply for 2018 rental relief for facilities, no other requests will be accepted.Please note that certain town services are not available as in-kind, such as permit fees, barricade rental, banner fees, extra duty police officers, Zero Hero,etc. 1. Do you need facility rental relief? : Yes 2. Do you need rental relief for Donovan Pavilion? : Yes 3. Do you need rental relief for Grand V iew Room? : Yes 4. Do you need rental relief for Dobson Arena? : No 2a. Donovan Pavilion - number of days requested : 3 2b. Start date for Donovan Pavilion rental : 2c. End date for Donovan Pavilion rental : 2d. Do you need to add a second set of dates for the Donovan Pavilion? : 2g. If your request for Donovan Pavilion is for more than 2 days, please list out your other requested dates in this format, MM/DD. : Vail Centre's Summer Professor Series: An Evening with Duke Professors on Nonprofit Leadership and Board Management: 06/22/18 An Evening with Cornell Professors on the State of the Hospitality Industry: Expected, 06/18 An Evening with University of Colorado Professors on Practices in Entrepreneurship or Ethical Leadership: Expected, 09/18 2h. Please describe proposed use of Donovan Pavilion facility . : Vail Centre's Summer Professor Series- Much like the concept of the Bravo Symphony residencies, the Vail Centre hopes to expand upon our existing university partnerships to provide community members and from visitors from the front range the opportunity to engage and hear from the expert professors. The Town of Vail's continued support in helping us fund our partnerships with these universities has given the opportunity to expand these relationships in 2018. In 2018, we have asked Duke, Cornell, December 5, 2017 - Page 97 of and University of Colorado to partner with us in giving community members, at "no cost," an opportunity to hear from subject -matter experts about relevant topics. The funds requested in this category would be used to produce three Professor Series over the course of the summer. 2i. Total in-kind value for Donovan Pavilion rental : 9000 3a. Grand V iew Room - number of days requested : 43 3b. Start Date for Grand V iew Room rental : 3c. End Date for Grand V iew Room rental : 3d. Do you need to add a second set of dates for the Grand V iew Room? : No 3g. If your request for the Grand V iew Room is for more than 2 days, please list out your other requested dates in this format, MM/DD. : 1.) Vail Centre's Community Leadership Academy: Foundations Session 1: 7 month long period 1/18-7/18 (Tuesdays or Thursdays, one day a month) Session 2: 7 month long period 6/18- 11/18r (Tuesdays or Thursdays, one day a month) 2.) Vail Centre's Community Leadership Academy: Critical Thinking 4/18-10/18 6 month period (one day a month) 3.) Duke University: Nonprofit Management Course 06/17/18-06/22/18 4.) Cornell University: Essentials Skills for Leadership in Hospitality Exact event date forthcoming expected: June 2018 5.) Stanford University: Leadership for Teachers and Administrators Exact dates TBD, expected: 07/30/18-08/03/18 6.) Dartmouth College: Language Teacher Workshop 08/05/18-08/10/18 7.) Dartmouth College: Building a High Performing Minority Business 08/13/18-08/17/18 8.) Yale University: Future of Sustainability in Leadership Exact event date forthcoming, expected: September 2018 9.) Vail Entrepreneur Accelerator Program, Two Sessions in 2018 on taking a business to from concept to market Exact event date forthcoming, expected: End of April and Mid -September 3h. Please describe proposed use of Grand V iew Room facility . : The Grand View Room would be used for our University Course Certificate programs along with our Community Leadership Academy. We have really loved the space and the professors from the various universities have been so impressed by the beauty. 3i. Total in-kind value for Grand V iew Room rental : 43000 ADDITIONAL INFORMATION : Are there any questions you have for the CSE or other things you'd like to share with the board that are not included in the application? : The Vail Centre recognizes that we are a major user of the Grand View Room and very much appreciate the in-kind support of the use of this room that we have in the past. We honor this great privilege to use this space with over 80% of venue contribution given by the Town is given back in scholarship support and training of Town of Vail Employees. It is our understanding that the CSE is really trying to nail down dates way in advance this year. The Vail Centre appreciates the patience of the CSE as we try to work with our university partners who generally do not schedule course dates until 6 month prior to any given course due to professor schedules and demands. REQUIRED ATTACHMENTS : 2017 Event Recap : FINAL.ToVGrant.CRC_2017_Event_Recap_No_Survey.pdf Organization rosters naming all officers, board of directors and respective positions as relevant BoardMembers.pdf OPTIONAL ATTACHMENTS : December 5, 2017 - Page 98 of List any URLs where additional information can be found, including photos, videos or other content relevant to your application. : Duke University Non -Profit Program Highlights: https://www.youtube.com/watch? v=UAvSOIQGQLE Vail Centre's Community Leadership Academy Highlights: https://www.youtube.com/watch? v=QcQ1 msmmY9l University of Colorado Entrepreneurship Program Highlights: https://www.youtube.com/watch? v=yJUMr1 RwVoA Cornell University Hospitality Program Highlights: https://www.youtube.com/watch? v=bLjsYARFHjk Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding : SAMPLE.Duke2017_MrktgPlanCourseMaterial.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding : EntrepreneurshipGrads.jpg Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding : Copy of VailCentreDukeNPM2017group (1).jpg RFP QUESTIONS AND KEY MEETING DATES : We encourage questions about the RFP to be sent via email to Laura Waniuk - Iwaniuk@vailgov.com. Phone calls for further discussion can be scheduled over email as well.Monday, August 28: Questions about the RFP are due via email. Friday, September 1: Submitted questions and answers will be emailed to applicants.Qualifying applications will be reviewed and producers interviewed by the CSE at a special meeting on Monday, October 9, 2017. Final funding allocations will be determined by the CSE at a special meeting on Wednesday, October 18, 2017. The Town Council will review the funding allocations on Tuesday, November 7. Applicants will be notified of their preliminary funding allocations on Wednesday, November 8.Applicants will be notified of their final funding status after Monday, December 18, which is the last date for the Vail Town Council to call up any funding decisions. - -->The "Save Draft" button below allows you to save your application and come back to work on it again. . - -->The "Save" button is for when your application is complete and ready to submit. : - --> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". Y ou will receive a confirmation email once your application has been submitted.<--- : Linked Contact : Colleen Davis Created by : integrations+2326@zenginehq.com Record ID # : 3965159 Last change : 2017-09-26T21:52:11+0000 December 5, 2017 - Page 99 of TOWN OF VAIL Commission on Specie I Events SCORECARD: EDUCATIONAL AND ENRICHMENT EVENTS CSE 2018 RFP: 8/7/2017 Maximum Score 100 Attachment A: Event Categories & Evaluation Criteria Page 3 of 3 December 5, 2017 - Page 100 0 Criteria Rating Potential to achieve one or more of the following: Enhance Leadership Skills: locally, nationally, internationally 0-25 Foster a Health and Well Being reputation for Vail Provide opportunities for intellectual dialogues and problem solving Deliver an educational component Create a lasting impact on the community Brand Opportunity Builds the Vail Brand 0-15 Timing Optimize calendar - "the right events at the right time" 0-5 Demographic Fit: Audience Optimize quality of participants to improve future economic opportunity 0-10 Community Enrichment What is the community involvement opportunity and/or lasting community benefit? 0-10 Growth Potential Continues to evolve by delivering fresh content, enhanced experiences 0-10 Achieves national/global recognition and participation Marketing Strength Extent and quality of promotional and marketing "reach" 0-15 Leverage media exposure and sponsorship support Producer Qualifications Proven quality, knowledge and resources to sustain and grow the event 0-10 CSE 2018 RFP: 8/7/2017 Maximum Score 100 Attachment A: Event Categories & Evaluation Criteria Page 3 of 3 December 5, 2017 - Page 100 0 TOWN IfO VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Update on Climate Action Resolutions No.'s 40 and 41. PRESENTER(S): Kristen Bertuglia, Environmental Sustainability Manager ACTION REQUESTED OF COUNCIL: Staff requests the Vail Town Council review the materials associated with Resolutions No.'s 40 and 41 and ask any pertinent questions. BACKGROUND: Resolution No. 40 is a resolution to join the Climate Action Collaborative, a newly created organizational structure amongst stakeholders to implement the Climate Action Plan for the Eagle County Community. Resolution No. 41 is a resolution to officially join the Compact of Colorado Communities, a statewide organization designed to enhance climate action through capacity building and sharing of best practices. ATTACHMENTS: Description Resolution No. 40, Series of 2017 Memorandum Resolution No. 40, Series of 2017 Resolution No. 40, Series of 2017 MOU Climate Action Plan for the Eagle County Community Resolution No. 41, Series of 2017 Memorandum Resolution No. 41, Series of 2017 Resolution No. 41, Series of 2017 - Guidelines for the Compact of CO Communities December 5, 2017 - Page 101 0 TOWN of vain f Memorandum TO: Vail Town Council FROM: Community Development Department DATE: December 5, 2017 SUBJECT: Resolution No. 40, Series of 2017, a resolution to join the Eagle County Climate Action Collaborative I. PURPOSE The purpose of this memorandum is to present Resolution No. 40, Series of 2017, which allows the Vail Town Manager to sign a Memorandum of Understanding on behalf of the Town of Vail to join the Eagle County Climate Action Collaborative, and commits the town to the following strategies and actions to achieve the goals of the Climate Action Plan for the Eagle County Community: 1) Demonstrating leadership, 2) Coordinating policies and programs, 3) Developing education and outreach, 4) Data collection and sharing, 5) Collaborative participation and representation, 6) Support (either financial or in-kind, based upon organizational budget or greenhouse gas emissions) 11. BACKGROUND On January 17, 2017 the Vail Town Council approved Resolution No. 2, Series of 2017, a resolution supporting the goals of the Climate Action Plan for the Eagle County Community. Resolution No. 2 was the result of a year-long process during 2016 in which a group of 30 stakeholders representing local governments, businesses, schools, and nonprofits from throughout Eagle County collaboratively worked together to create a community -wide climate action plan to help guide greenhouse gas emission reductions into the future. Through this resolution, the Town of Vail supported the goals of the plan, which include reducing greenhouse gas emissions by 25% by 2025 and 80% by 2050. Throughout 2017, individual working groups relating to each topic area (e.g. waste, energy, education, transportation) have met to develop plans of action to meet the goals of the plan. In addition, the greater stakeholder committee and an organizational structure committee have met to determine the proper collaborative structure upon which the Climate Action Plan stakeholders can work together to achieve the Plan's initiatives. To that end, the group has formed the Climate Action Collaborative, established through a non-binding Memorandum of Understanding amongst the stakeholder organizations. As part of the Climate Action Collaborative, the Town of Vail will have access to technical assistance and training, educational, promotional, and public relations opportunities, financial incentives and grant funding, measurement and metrics data and analysis related to GHG inventories, and the Climate Action Collaborative Annual Report. December 5, 2017 - Page 102 0 III. STAFF RECOMMENDATION Staff recommends the Vail Town Council approve Resolution No. 40, Series of 2017 as written. IV. ATTACHMENTS A. Resolution No. 40, Series of 2017 B. Climate Action Plan for the Eagle County Community C. Climate Action Collaborative Memorandum of Understanding Town of Vail Page 2 December 5, 2017 - Page 103 0 RESOLUTION NO. 40 Series of 2017 A RESOLUTION TO JOIN THE EAGLE COUNTY CLIMATE ACTION COLLABORATIVE AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail's Environmental Sustainability Strategic Plan, adopted by the Vail Town Council in 2009, includes Goal #2, "Reduce the Town of Vail municipal and community energy use by 20% below 2006 levels by 2020, in order to effectively reduce the Town's contribution to greenhouse gas emissions and impact on global climate change"; WHEREAS, the Town of Vail supports the goals of the Climate Action Plan for the Eagle County Community of a reduction of greenhouse gas emissions of 25% by 2025 and 80% by 2050; WHEREAS, the stakeholders of the Climate Action Collaborative (CAC) of the Eagle County Community desire a collaborative structure to meet the goals and recommendations of the 2016 Climate Action Plan (CAP) for the Eagle County Community; and WHEREAS, the Memorandum of Understanding (MOU) supports the creation of a collaborative structure upon which CAC stakeholders can work together and partner to achieve CAP initiatives. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: The Town of Vail hereby formally supports the Town Manager in signing the Exhibit A, Memorandum of Understanding, joining the Eagle County Climate Action Collaborative and committing the town to the following: A) Leadership: The signatories of this MOU (member stakeholders of the CAC) commit to demonstrate leadership in the mountain region of Colorado by providing a model for how decisive, coordinated local climate action contributes to robust regional economic growth and inspires collective action on GHG emissions that helps protect the natural environment, year-round resilient economy, and overall community health and well-being. B) Coordinated Policies and Programs: The signatories of this MOU will strive to coordinate on policy goals and program outcomes that are aligned and complementary to reduce GHG emissions throughout all of the communities in Eagle County. Signatories will collaborate on adopting consistent standards, benchmarks, strategies, projects, and overall goals related to community -wide climate action. C) Education and Outreach: The signatories of this MOU will collaboratively develop, refine and utilize messaging and tools for climate action outreach to engage decision makers and the general public in GHG emission reductions activities. Signatories will share success stories, challenges, and other related information that supports and enhances GHG emission reduction efforts throughout the Eagle County community. Resolution No. 40, Series of 2017 Page 1 of 2 December 5, 2017 - Page 104 0 D) Data: The signatories of the MOU commit to providing data and information to the CAC as necessary to assist in developing metrics and measurements to calculate GHG emissions and in order to share collective impacts and successes. E) Collaborative Participation and Representation: The signatories of this MOU agree to work together to develop smart innovative ways to learn from one another and add value, efficiency and effectiveness to existing and future climate action initiatives which will minimize duplication of efforts, with the goal of reducing, not increasing, resource demands to achieve shared objectives. Each signatory will provide a designated representative to participate in quarterly collaborative meetings and additional working group meetings. Each representative will have one vote on decisions of the collaborative. Representatives will elect a chairperson and a co -chairperson to serve a three-year term to help guide and support governance of the collaborative group. F) Support: The signatories of this MOU will provide annual financial and/or in-kind membership contributions, subject to annual appropriations, to support: 1) overall collaborative strategy and management including partner services, communications, financial administration, and meetings; 2) technical energy efficiency and renewable energy services which directly benefit signatories' buildings and other infrastructure; and 3) coordinated education and outreach strategies and public awareness campaigns to positively impact and engage constituents throughout the Eagle County community. Financial and/or in-kind membership contributions may be determined based upon each signatory's total annual budget, annual energy use, or other method as deemed appropriate to support the CAC's efforts annually to complete goals and tasks necessary to implement of the Climate Action Plan. G) Member Services and Fiscal Agent: In order to gain financial efficiencies and leverage combined resources of the signatories to this MOU, the CAC may determine to contract a local non-profit or other entity to provide overall member services support, serve as fiscal administrative agent, and assess and evaluate the performance of the CAC. The Town of Vail hereby finds, determines and declares that this Resolution is necessary for the public health, safety and welfare of the residents/constituents of the Town of Vail. 2017. INTRODUCED, READ, APPROVED AND ADOPTED this 5th day of December David Chapin, Mayor, Town of Vail ATTEST: Patty McKenny, Town Clerk Resolution No. 40, Series of 2017 Page 2 of 2 December 5, 2017 - Page 105 0 Exhibit A Memorandum of Understanding Climate Action Collaborative of the Eagle County Community Statement of Purpose — The stakeholders of the Climate Action Collaborative (CAC) of the Eagle County Community desire a collaborative structure to meet the goals and recommendations of the 2016 Climate Action Plan (CAP) for the Eagle County Community. This Memorandum of Understanding (MOU) supports the creation of a collaborative structure upon which CAC stakeholders can work together and partner to achieve CAP initiatives. The stakeholders recognize that the mountain communities throughout Eagle County are bound together by a common geography, shared infrastructure, and a regional economy that is highly dependent on a cold winter climate and a healthy natural environment. The stakeholders observe that the impacts of climate change include warmer and shorter winters, hotter and drier summers, drought, wildfire, extreme weather, and other impacts which threaten the natural environment, historic water cycle, private and public property, economic and recreational resources, and public health and safety of our region. The stakeholders have articulated a shared vision for the Eagle County community to reduce greenhouse gas (GHG) emissions in alignment with the recommended targets in the 2016 CAP (25% by 2025 and 80% by 2050 from the 2014 Eagle County baseline inventory), and to collaborate on creating a vibrant, low -carbon regional economy by transforming energy systems, buildings, transportation, waste management, and through coordinated education and outreach strategies. The stakeholders acknowledge that our mountain communities and organizations can do much individually, but can do far more together to shape and benefit from the low -carbon economy of the future. Commitments — The signatories of this MOU hereby commit to the following: A) Leadership: The signatories of this MOU (member stakeholders of the CAC) commit to demonstrate leadership in the mountain region of Colorado by providing a model for how decisive, coordinated local climate action contributes to robust regional economic growth and inspires collective action on GHG emissions that helps protect the natural environment, year-round resilient economy, and overall community health and well-being. B) Coordinated Policies and Programs: The signatories of this MOU will strive to coordinate on policy goals and program outcomes that are aligned and complementary to reduce GHG emissions throughout all of the communities in Eagle County. Signatories will collaborate on adopting consistent standards, benchmarks, strategies, projects, and overall goals related to community -wide climate action. C) Education and Outreach: The signatories of this MOU will collaboratively develop, refine and utilize messaging and tools for climate action outreach to engage decision makers and the general public 1 December 5, 2017 - Page 106 0 in GHG emission reductions activities. Signatories will share success stories, challenges, and other related information that supports and enhances GHG emission reduction efforts throughout the Eagle County community D) Data: The signatories of the MOU commit to providing data and information to the CAC as necessary to assist in developing metrics and measurements to calculate GHG emissions and in order to share collective impacts and successes. E) Collaborative Participation and Representation: The signatories of this MOU agree to work together to develop smart innovative ways to learn from one another and add value, efficiency and effectiveness to existing and future climate action initiatives which will minimize duplication of efforts, with the goal of reducing, not increasing, resource demands to achieve shared objectives. Each signatory will provide a designated representative to participate in quarterly collaborative meetings and additional working group meetings. Each representative will have one vote on decisions of the collaborative. Representatives will elect a chairperson and a co -chairperson to serve a three-year term to help guide and support governance of the collaborative group. F) Support: The signatories of this MOU will provide annual financial and/or in-kind membership contributions to support: 1) overall collaborative strategy and management including partner services, communications, financial administration, and meetings; 2) technical energy efficiency and renewable energy services which directly benefit signatories' buildings and other infrastructure; and 3) coordinated education and outreach strategies and public awareness campaigns to positively impact and engage constituents throughout the Eagle County community. Financial and/or in-kind membership contributions may be determined based upon each signatory's total annual budget, annual energy use, or other method as deemed appropriate to support the CAC's efforts annually to complete goals and tasks necessary to implement of the Climate Action Plan. Suggested stakeholder contribution level guidelines include the following: Organization Budget OR $0 to $500,000 $501,000 to $2 million $2 million to $20 million $20 to $100+ million Organization GHG Emissions 0 to 50,000 mTCO2e 50,000 to 100,000 100,000 to 150,000 More than 150,000 Recommended Contribution $1,000 to $ 5,000 $5,000 to $15,000 $15,000 to $50,000 $50,000 and above G) Member Services and Fiscal Agent: In order to gain financial efficiencies and leverage combined resources of the signatories to this MOU, the CAC may determine to contract a local non-profit or other entity to provide overall member services support, serve as fiscal administrative agent, and assess and evaluate the performance of the CAC. Benefits and Deliverables — As part of the CAC, signatories will receive and/or have access to: 2 December 5, 2017 - Page 107 0 A) Inclusion and recognition in on-going public relations and education and outreach campaigns in both digital and print media. Inclusion in relevant press releases, media events, and other community engagement opportunities to share positive stories about successful accomplishments that support the goals and recommendations in the Climate Action Plan for the Eagle County Community. B) Decision input to CAC governance including providing direction on proposed strategies, programs and policies. Each CAC signatory will have a "seat at the table" to provide guidance, give feedback, set recommendations, and determine the most effective and efficient means to leverage programs and resources for maximum impact. Each CAC signatory will have a vote on all decisions affecting strategy, policies, programs, and annual budgets. C) Technical assistance, training, and best practice information sharing opportunities will be available to each signatory as may be developed and/or expanded through the CAC and partner entities and/or contractors. Technical assistance and training may include residential and commercial building energy saving audits, employee coaching, energy reduction behavior change strategies, and case studies and best practices to reduce GHG pollution and save energy costs. D) Access to financial incentives and grant funding. Regional collaboration and cooperation of the signatories makes a powerful case to prospective funding partners including philanthropic foundations, individual donors, and other entities that provide financial assistance toward proactive coordinated climate action implementation. The CAC will apply for grant funding to complement the CAC's annual financial and in-kind membership support, and signatories will have access to shared financial resources and other benefits which may become available. E) Measurement and metrics data and analysis and CAC Annual Report. In order to ensure accountability and monitor and communicate successes and GHG trends, the CAC will provide ongoing data and measurement information on GHG emissions. Measurement and metrics data and analysis will be based on periodic county -wide GHG inventories, information from energy utilities, in addition to data provided by signatories from time to time on a volunteer basis. An Annual Report on the progress, collective outcomes and impacts, and annual financial and in-kind revenue and expenses of the CAC will be provided in a written report and presentation available to each signatory. Non -Binding Agreement — This MOU shall have no legal effect, impose no legally binding obligation enforceable in any court of law or other tribunal of any sort, and will not change, influence or create new legal relationships among the signatories. Effective Timeframe — This MOU is effective when signed by all signatories. Progress by the CAC will be assessed and the agreement reevaluated every three years. The MOU may be amended at any time by agreement among the stakeholders including adding signatories and adding or revising commitments, any signatory may withdraw upon written notice to the others. 3 December 5, 2017 - Page 108 0 Signed in (location) this day of , 2017 By: Printed name: Title: Organization: 4 December 5, 2017 - Page 109 0 CLIMATE ACTION PLAN FOR THE EAGLE COUNTY COMMUNITY December 2016 ember 5, 2017 - Page 110 of 234 OUR MOUNTAIN COMMUNITY IS AT RISK > Winters are getting warmer and shorter ■ There are now 23 fewer days with freezing temperatures than before the 1980s ■ Scientists predict we'll have 30 more days without freezing temperatures by 2060 ■ Spring snow packs are declining and Tess predictable > Summers are getting hotter ■ The last 15 months have been the hottest on record globally ■ Warmer average summer temperatures are on the rise ■ With every i.o°F increase in temperature, we'll see a 3-4% decrease in water supply > Mountain ecosystems are changing ■ Increasing insect pests are changing our forests ■ Scientists predict more extreme events - wildfires, droughts, and floods ■ Wildlife is on the move, adapting to changes in habitat ■ Rising temperatures lead to declining runoff in creeks and rivers ■ The Eagle County Community is Ready to Take Climate Action December 5, 2017 - Page 111 of 234 TABLE OF CONTENT Acknowledgments Introduction Why Climate Action? Why Now? Targets for Greenhouse Gas Emission Reductions Recommended GHG Reduction Goals by Sector • Education and Outreach • Residential Buildings • Commercial Buildings • Transportation and Mobility • Waste and Landfill • Energy Supply Recommendations for Decision Makers What Does Success Looks Like? Considerations for Implementation Appendix A - Project Ideas and Recommendations Appendix B - Stakeholder Meetings and Public Engagement Information Appendix C - 2014 Eagle County Energy Inventory Appendix D - Glossary of Key Terms Appendix E - Literature Cited Page 1 Page 2 Page 6 Page 13 Page 14 Page 21 Page 22 Page 23 Page 24 Page 34q Page 35 Page 40 Page 40 PROTECTING COMMUNITY VALUES We can help prevent community health threats like increasing insect -borne diseases, increasing allergies, smoke waves from wildfires, and other forms of air and water pollution. We can protect the places we play, reduce the risk of catastrophic fires in our forests, and reduce flooding in our streams and rivers. Investing in energy efficiency, solar arrays, electric and hybrid vehicles, smart growth, and creating new green jobs will position us as leaders in the coming `post -carbon economy'. December 5, 2017 - Page 112 of 234 December ACKNOWLEDGMENTS Stakeholders Terry Armistad, Town of Minturn Jared Barnes, Eagle County Kristen Bertuglia, Town of Vail Tom Boyd, Vail Valley Foundation Fritz Bratschie, Vail Resorts Shawn Bruckman, Ground Up Mikayla Curtis, Eagle River Youth Coalition Deron Dirksen, Town of Eagle Matt Donovan, Vail Honeywagon Lana Gallegos, Town of Gypsum Mac Garnsey, Vail Valley Foundation John Gitchell, Eagle County Chris Hildred, Holy Cross Energy Patrick Hirn, Eagle County Schools Melissa Kirr, Walking Mountains Science Center Stephanie Lewis, Vail Mountain School John -Ryan Lockman, Energy Smart CO at Walking Mountains Chris Lubbers, Eagle County Nikki Maline, Energy Smart CO at Walking Mountains Jesse Masten, Eagle County Anne McKibbin, Town of Eagle Roberto Morales, Vail Valley Medical Center Adam Palmer, Eagle County Glenn Phelps, Eagle River Water & Sanitation District Susan Philp, Town of Basalt Mercedes Quesada-Embid, Ph.D., Colorado Mountain College Brian Rodine, Vail Resorts Clete Saunier, Eagle County Derek Schmidt, East West Destination Hospitality Sarah Smith-Hymes, Town of Avon Harry Taylor, Eagle County Brian Tracy, Eagle River Water & Sanitation District Mary Wiener, Holy Cross Energy John Widerman, Town of Minturn Technical Presentations / Consultants Abel Chavez, Ph.D., Western State Colorado University Peter Krahenbuhl, Natural Capitalism Solutions Chris Menges, City of Aspen Erica Sparhawk, Clean Energy Economy for the Region Preparers Kim Langmaid, Ph.D., Walking Mountains Science Center Kelsey Maloney, Walking Mountains Science Center Larissa Read, Common Ground Environmental Consulting, LLC Scott Robinson, Walking Mountains Science Center Special thanks to the Eagle County Board of County Commissioners for their support and leadership on climate action: Jeanne McQueeney, Chair Kathy Chandler -Henry, Commissioner Jillian H. Ryan, Commissioner This planning effort was supported by funding from the Eagle County Government and coordinated by staff at Walking Mountains Science Center. walking mountains® science center wallcingmountains.org 1 970.827.9725 Climate Action Plan for the Eagle County Community I Page 1 EAGLE COUNTY 5, 2017 - Page 113 of 234 INTRODUCTION Climate change is disrupting the basic operating system of our planet. Mountain regions are particularly vulnerable due to their hydrology, ecology, and recreational economies. In the past 30 years, the annual average temperature in Colorado has increased by 2.0°F (Lukas et al., 2014), and Eagle County's natural environment is feeling the effects. The timing of snowmelt and peak runoff has shifted earlier in the spring, and there are more frost -free days (days with minimum temperatures above freezing) than there were before the 1980s. These fewer days of freezing temperatures impact the water storage in our snow pack, alter the timing and amount of river runoff, hamper the ability to make snow for skiing, debilitate the health of our forests and wildlife, increase the threat of forest fires and flooding, and subsequently, put at risk the very basis of our recreational economy and daily lifestyles. Local climate change takes place within the context of global climate change and greenhouse gas (GHG) emissions. Carbon dioxide (CO2), a potent GHG, has increased by 40% from 280 parts per million (ppm) in the pre -industrial era to 400 ppm today, a level that the earth has not seen in at least 800,000 years, due primarily to the burning of fossil fuels (Lukas et al., 2014). Each of us has a responsibility to take action to reduce GHG emissions and prevent increasing negative impacts of climate change. We can be proactive and embrace the challenge of climate change. We can learn to change; we can take action and innovate; and, we can each do our part to ensure a sustainable future for our Eagle County community. Each of us has a responsibility to take action to reduce GHG emissions and prevent increasing negative impacts of climate change. December 5, 2017 - Page 114 of 23 le County Community I Page 2 December This Climate Action Plan for the Eagle County Community is the culmination of a year-long effort that included more than 30 community stakeholders. Their tasks were to develop targets for the reduction of GHG emissions for the entire community within Eagle County and to identify and prioritize projects and policies by sector that will help the community achieve those targets. The plan calls for aspirational, yet achievable, targets for overall GHG emission reductions: 25% by 2025, and a minimum of 800/o by 2O5o. The 2050 target is in alignment with the recent recommendation of the Intergovernmental Panel on Climate Change (IPCC, 2014). In order to meet the established targets, this plan also contains project recommendations for the community, including the county government, towns, businesses, nonprofits, and other partners to begin immediate climate action, as well as plan for the future. Stakeholders hard at work discussing solutions. The stakeholders met regularly from March to November 2016, and each meeting included educational components, as well as activities to engage and solicit stakeholder feedback on critical elements of the plan. The stakeholders represented a diverse and engaged group of community leaders, county and municipal government employees, and representatives from key industries in the community. Guest speakers added technical expertise and an outside perspective to the process. Collectively, the plan reflects the strong values of the Eagle County community including our health and well-being, our natural environment and recreational economy, and our potential as leaders in creating a robust post -carbon economy. Highlights of the plan were shared at three public open house meetings during September 2016. A survey was available at the open house sessions and on the Walking Mountains Science Center website to solicit feedback and public comments. The stakeholders recommended the final plan for adoption by the Board of Eagle County Commissioners and other elected officials in December 2016. Climate Action Plan for the Eagle County Community I Page 3 Recommended GHG emissions reduction targets: 25% by 2025, minimum of 80% by 2050. 5, 2017 - Page 115 of 234 SUMMARY OF RECOMMENDATIONS FOR CLIMATE ACTION Education and Outreach ■ Establish climate education team ■ Create county -wide marketing campaign ■ Enhance Eco -Schools for K-12 schools ■ Expand Actively Green business trainings and certifications ■ Leverage special event platforms to change behaviors Commercial Buildings Sector Reduce GHG emissions 25% by 2025 Focus on energy efficiency Provide incentives Adopt "above building code" standards Promote and incentivize efficient use of water Waste and Landfill Sector Set a waste diversion goal that is above the national average Develop a plan to increase waste diversion through recycling and composting Install waste -to -energy methane capture system at landfill Provide residential and commercial composting services Residential Building Sector ■ Reduce GHG emissions 25% by 2025 ■ Focus on energy efficiency ■ Expand Energy Smart Colorado program and incentives ■ Adopt "above building code" standards ■ Promote and incentivize efficient use of water Transportation and Mobility Sector ■ Reduce local GHG emissions 100/0 by 2025 ■ Include local commuter train or bus rapid transit ■ Expand use of electric vehicles ■ Encourage multi -modal transportation systems ■ Strive for efficient land use patterns with housing in proximity to workplaces Energy Supply Sector ■ Expand local exterior energy offset programs (Eco -Build example) ■ Identify locations for local solar arrays ■ Encourage energy utilities to set aggressive GHG emission reduction goals le County Community I Page 4 December 5, 2017 - Page 116 of 23 December As the impacts of climate change become evident around the world and international efforts to curb GHG emissions are more prevalent, many local communities have begun serious climate action planning to be part of the solution. The Eagle County Board of County Commissioners made "climate action planning" a priority in the County's 2016 strategic plan, and Walking Mountains Science Center's Sustainability and Stewardship Programs Department was contracted to convene and facilitate a stakeholder and community - driven climate action plan. The resulting Climate Action Plan for the Eagle County Community reflects a strong commitment to reduce the community's GHG emissions by a minimum of 80% by 2050, an amount in alignment with that of the Intergovernmental Panel on Climate Change (IPCC, 2014). Local, regional, and state efforts have become the cornerstone of climate action because national and international energy policy and emissions reduction efforts are slowed and often stifled by policy, politics, and bureaucratic processes. Furthermore, local governments and communities are often in a better position to engage citizens and have an immediate and direct impact toward reducing GHG emissions. This climate action plan is specifically focused on mitigation. Climate mitigation is defined as efforts that reduce or prevent GHG emissions. Climate adaptation is defined as efforts that help the community prepare for and adjust to the current and future impacts of climate change. Although this plan does not specifically address climate adaptation, other efforts are being taken throughout the Eagle County community to prepare for the changing climate. The stakeholders believe that future climate action planning initiatives should integrate both mitigation and adaptation. 5, 2017 - Page 117 of 234 This Climate Action Plan for the Eagle County Community includes a vision for success—what success looks like, and how it can be achieved. The actions recommended in the plan are broken into six sectors: 1) education and outreach, 2) residential buildings, 3)commercial buildings and industrial operations, 4) transportation and mobility, 5) waste and landfill, and 6) energy supply. Detailed actions and projects have been identified by the stakeholders to support GHG emission reductions in each of the sectors. The plan also includes recommendations for decision makers at all levels within the community, ranging from needed policy changes to on -the -ground activities. Broader public comment on the plan was solicited during September 2016 at three open house sessions, and the community's ideas were incorporated into the final plan. This final plan has been approved by the stakeholders with a strong recommendation for adoption by all local governments, including special districts, businesses, nonprofits, educational institutions, and neighborhood associations, the goal is that GHG reduction targets are consistent with the ability of each entity to select the strategies and actions that are most appropriate for their situations. WHY CLIMATE ACTION? WHY NOW? The plan includes a vision for success — what success looks like, and how it can be achieved. We live in a county that is heavily dependent upon climatic conditions. As the climate warms, we enter an era of uncertainty. Imagine our ski and snowboard season starting a month later and ending a month earlier than it does now. Imagine hotter summers affecting our daily activities and our recreational opportunities. Imagine Western Slope ranchers and farmers facing severe droughts without enough water for crops and livestock Scientific research indicates there will be increasing changes to the flows of our streams and rivers. There will be earlier snowmelt in the mountains and an increase in wildfire on our surrounding open lands. There is also evidence of future changes to our daily health and well- being due to increases in insect -borne diseases like West Nile virus, Lyme disease, and the length and intensity of allergy season. Due to these local effects of climate change, communities across the state of Colorado and the U.S. are creating their own climate action plans and making significant commitments to reduce GHG emissions. le County Community I Page 6 December 5, 2017 - Page 118 of 23 December "Reducing greenhouse gases requires honesty, courage, & responsibility... There is a nobility in the duty to care for creation through daily actions." Pope Francis "Scientific evidence for warming of the climate system is unequivocal.."Intergovernmental Panel on Climate Change (IPCC, 2014) "Earth -orbiting satellites and other technological advances have enabled scientists to see the big picture, collecting many different types of information about our planet and its climate on a global scale. This body of data, collected over many years, reveals the signals of a changing climate. The heat -trapping nature of CO2 and other gases was demonstrated in the mid -19th century. There is no question that increased levels of greenhouse gases must cause the earth to warm in response."NASA (2016) SCIENTIFIC CONSENSUS ON CLIMATE CHANGE SCIENTISTS AGREE (97%) 1 SCIENTISTS UNSURE (3%) References: IPCC (2014) and Doran and Zimmerman (2009) CO2 is a heat -trapping GHG. As we burn more coal, natural gas, and oil, the "blanket" of GHGs in the atmosphere gets thicker, and the earth gets hotter. "Climate change has and will continue to impact the state's resources in a variety of ways, including more rapid snowmelt, longer and more severe droughts, and longer growing seasons."(Gordon and Ojima, 2015) Climate Action Plan for the Eagle County Community I Page 7 5, 2017 - Page 119 of 234 2014 Eagle County Energy Costs by Source Total energy costs: $243.5 million Gasoline Diesel and Aviation Fuel $139,516.465 57% Electricity $74,437,425 31% Natural Gas $29,528,161 12% **More than half of energy costs in 2014 were for transportation fuels, primarily from passenger vehicles on Interstate -70. Source: Eagle County Energy Inventory, 2016. As a mountain resort community, much of Eagle County is made up of second homes, hotels, and energy -intensive tourism and recreation facilities. The amount of money that leaves the local economy due to high energy expenses is a compelling reason alone to tackle this issue and create solutions. The Eagle County community releases 1.4 million metric tons of CO2 each year, at a cost of $243.5 million (Eagle County, 2016). Based on 2014 energy costs, if we achieve a 2570 reduction in GHG emissions by 2025, we could retain $60 million annually in the local economy and create new jobs in the sustainability industry. Our per capita rate of CO2 emissions, 25 metric tons per person per year, is 30% higher than the national average. One of the challenges to solving climate change is that GHGs are invisible. It can be helpful to think of one metric ton of CO2 as the equivalent of one full hot air balloon. For the Eagle County community, we can imagine 1.4 million hot air balloons floating up from the county each year. If we achieve a 25% reduction in GHG emissions by 2025, we will retain S60 million annually in the local economy. le County Community I Page 8 December 5, 2017 - Page 120 of 23 December KEY FINDINGS From the 2014 Eagle County Energy Inventory Inventory: Emissions by Sector Aviation 39,582 3% Landfill 131,328 On ground vehicles 378,615 27% Residential Building Energy Use 391,448 28% Commercial - Industrial Energy Use 446,10e 32% If we don't take action, GHG emissions will increase Buildings and commercial energy uses in our community had larger emissions (600/0) than on -ground vehicles (27%) or landfill (10%) The single largest source of emissions, at 39%, was from generation of electricity used to power residential and commercial buildings and facilities About 22% of electricity was generated from renewable sources, and of that, 1% from solar. The bulk of our electricity during 2014 was produced from coal-fired power plants (62%) and natural gas generation (16%) In the vehicles category, 79% of emissions were from SUVs and passenger cars; 21% were from trucks and tractor trailers. Only 9% of total transportation emissions was from aviation **See Appendix C for "2014 Eagle County Energy Inventory" Eagle County Community Business as Usual GHG Forecast Results GHGs (mt CO2e) 3,0t3,000 1,639,545 mt CO2e 2014 Total = 2014 2050 Total = 424!82 Commerdal Buildings Residential Buildings 2030 Year %Len 799,381 2050 In order to demonstrate scenarios of future GHG emissions for the Eagle County community, the Western State Colorado University Center for Environment and Sustainability was consulted. Expert data analyst Dr. Abel Chavez used the 2014 energy inventory to forecast the community's `business as usual' GHG emissions to the year 2050. The forecast accounts for several key drivers, including demographic, economic, and technical variables. SO WESTERN srhTE A COLORADO UNIVERSITY Learning, Elevated, Climate Action Plan for the Eagle County Community I Page 9 5, 2017 - Page 121 of 234 If we take action, we can reduce our GHG emissions Increasing the efficiency of our homes, commercial buildings and facilities is our biggest opportunity. GHG Emissions (mt CO2e) Eagle County GHG Emissions with Hypothetical Mitigation Actions 1.600,000 1,400,000 1,200,000 L.006000 Whkln 1,394,582 mt CO2e L(32% to 2025 Goal) 800,000 Commercial 600,000 Energy 400,000 200,000 Residential Energy t l 2014 483,413 485,651 273,650 2025 Goal: 1,054,392 mt COze — -2025 Goal 2050 Goal 2050 coal: 281,171 mt LOA 2030 Year 1,219,793 mt CO2e (334°h to 2050 Goal) 692.367 125,420 24 , 70 630,084 333,112 85,403 2050 This graph demonstrates that positive measures can be taken by the Eagle County community to reduce GHG emissions. Included in this graph are energy efficiency in residential and commercial buildings, more renewable energy from utilities, climate -friendly transportation, and reductions to waste in the landfill. Even with future population growth, the Eagle County community can be successful at climate action. The actions forecasted in this graph are a good start to climate action, but more actions will need to be included in order to meet the 25% by 2025 and minimum of 80% by 2050 GHG reduction targets. • 1 g • c 1 How YOU Can Cut One Ton of Carbon Pollution: Switch out 25 incandescent lights with LED Reduce single car use by 2,400 miles / year Replace 5 old fridges with Energy Star models Install 1 KW of Solar Electric (3 panels) Shut off lights, work stations, and equipment when not needed Get help from Energy Smart Colorado, and make improvements to your home or business unty Community 1 Page 10 December 5, 2017 - Page 122 of 234 December The Eagle County Community is Ready to Take Action The stakeholders involved in creating this plan believe that the Eagle County community is now ready and committed to undertake climate action. Involvement in the following existing programs is a good demonstration of peoples' engagement and interest: Over 50 local businesses are certified "Actively Green" in sustainable business best practices, and awareness of the program is increasing as businesses realize the financial, environmental, and marketing benefits of engaging employees and customers in sustainability. More and more local businesses are also participating in the Colorado Environmental Leadership Awards program. Through the Energy Smart Colorado program, more than 1,000 homes in the county have received energy assessments, and more than 600 homes and 200 businesses have completed energy efficiency and renewable energy improvements, resulting in over 6,000 metric tons of carbon emission reductions annually. Many more homes are adding rooftop solar; the number of LEED (Leadership in Energy and Environmental Design) certified buildings in the community is increasing; and, new community "solar gardens" are becoming a popular way for homes and commercial buildings to attain renewable energy. Holy Cross Energy board members and community volunteers installed a new solar array in Gypsum. Climate Action Plan for the Eagle County Community I Page 11 active/green EnergySmart COLORADO 5, 2017 - Page 123 of 234 DE Many community events now incorporate "zero waste" collection of recyclables and compostables while educating participants and diverting the majority of potential waste from the landfill. New electric vehicle charging stations are being added throughout the community, and more people are taking advantage of state and federal incentives for new purchases and leases on electric vehicles. Across the Eagle County community, there is a growing desire and demand for sustainable infrastructure and systems that will engage and enable people to participate in reducing GHG emissions. Another major reason why action should be taken now is that population growth in Eagle County is increasing. The state census found that there were 52,831 residents in the county in 2014. In less than 25 years, the county residential population is expected to increase to 94,000 people, or more than 40% by 2040 (DOLA, 2016). The growing population will result in more cars on the road, more homes being built, and more support services such as schools, stores, water infrastructure, and other utilities—all of which consume more energy and generate more GHG emissions. Increasing GHG emissions into the future will contribute to escalated climate change and create negative impacts on the natural environment around us. The projected temperature increases, changes to snowpack and local water resources, health effects on residents and visitors, impacts to the recreation -based economy, increasing population growth, and demands on energy supply are compelling reasons to take climate action seriously. There is an urgent call -to -action for the Eagle County community and local decision makers to collaboratively undertake decisive, meaningful policy and programmatic changes in the areas of energy use in homes and commercial buildings, transportation, waste, energy supply, water conservation, and climate change education. Goals for the Climate Action Planning Effort Set meaningful, feasible GHG emission reduction targets Identify projects and policies to achieve targets Educate and engage the community about climate change Build on the knowledge and commitment of the stakeholders Collaborate across towns, agencies, and organizations Support and reflect state goals and regional efforts Serve as a model for other communities C Action Plan for t agle County Community I Page 12 r 5, 124 of 2 December TARGETS FOR GHG EMISSIONS REDUCTION 25% by 2025 50% by 2035 70% by 2045 80% by 2050 *from 2014 Baseline (See 2014 Eagle County Energy Inventory - Appendix C) There are three main types of targets found in climate action plans: (1) directional (i.e., up or down from a baseline), (2) analytical (i.e., based on extensive modeling and projections), and (3) aspirational, (i.e., set to achieve something great). The stakeholders set an aspirational target for the year 2050, with interim targets, as well. These aspirational targets are realistic with concerted community action, and yet, they are high enough to have considerable impact and significance. The reduction targets refer to the 2014 Eagle County Energy Inventory data as a baseline. The climate action plan calls for the community to measure and monitor reductions on a regular basis, such as every three years. By 2050, the Eagle County community will reduce GHG emissions by a minimum of 80%. This target is in alignment with the Intergovernmental Panel on Climate Change's recommendation for reductions of GHG emissions by industrialized nations (I PCC 2014). The stakeholders agree that, while challenging, this aspirational target is a goal that must be achieved in order to foster a significant set of actions to reduce GHG emissions. In addition, collaborative impact would be greater by assuming a target that is in alignment with what the I PCC set, as many other local, regional, and state goals align with the target of 80% reduction by 2050. The science behind this aspirational target has been well -vetted by thousands of climate scientists, and it doesn't need to be defended or re -calculated. Lastly, this robust target will outlast changes in local political leadership that will naturally occur between now and 2050. By 2025, the Eagle County community will reduce GHG emissions by 25%. The stakeholders set an interim target that will require considerable efforts and hard decisions, but it also allows adequate time to achieve results. This target is consistent with goals set by other communities. By setting a considerable reduction—one quarter of the emissions the community emits now—some actions beyond the "low -hanging fruit" will be required. The aim is to get moving quickly on making annual GHG reductions throughout the community. The stakeholders also feel that the slogan "25% by 2025" would be compelling and effective for early communication efforts throughout the community. Using these targets, other interim reductions were calculated using a linear approach. The stakeholders agreed that a linear projection of emissions reduction would be the most understandable by the public, even though in reality, there might be large reductions followed by periods of fewer reductions as actions are put into place in different sectors at various times. Climate Action Plan for the Eagle County Community I Page 13 5, 2017 - Page 125 of 234 RECOMMENDED GHG REDUCTION GOALS & STRATEGIES BY SECTOR One of the most common ways that communities assess where gains can be made in reducing GHG emissions is by breaking down the source of emissions into understandable categories. These categories, or sectors, make decisions and actions for reducing GHG emissions easier during plan implementation. This plan contains six "sectors" that correspond to the particular climate action opportunities throughout the Eagle County community: 1) education and outreach to help inform sustainable climate -friendly behaviors, 2) residential buildings, 3) commercial buildings and industrial uses, 4) transportation and mobility, 5) waste and landfill, and 6) energy supply. Listed in the following section are the top goals and strategy recommendations for each climate action sector. A full list of ideas generated by stakeholders is provided as Appendix A. December 5, 2017 - Page 126 of 23 le County Community I Page 74 December 5, 2017 - Page 127 of 234 EDUCATION AND OUTREACH Greater community awareness and understanding of climate change is needed so that people can participate in climate -friendly sustainable behaviors in their daily lives at home, at work, and throughout the community. Effective community engagement in climate action strategies requires partnerships between multiple sectors, targeted education and outreach methods, and continual evaluation of program successes. Education and Outreach: Top Recommended Strategies • Use social -science research on climate change communications and education to inform strategies. • Create a climate action 'tool kit' to share throughout the community. • Develop a cross -sector Eagle County climate education team and education plan to reach all ages and demographics in Eagle County. Include Eagle County Schools, private K-12 schools, Colorado Mountain College, Walking Mountains Science Center, and other partners. • Create a county -wide marketing campaign to raise awareness to engage the community in projects and programs. Include regular announcements through e -newsletters and social media. • Ensure community equity so that climate action is all-inclusive and provides equitable social, economic, and health benefits. • Utilize special event platforms to share messages, provide resources, and engage participants in behaviors such as zero waste events and bike -to -work days. • Incorporate soil -health education to improve carbon sequestration and engage the community in stewardship. • Expand and enhance existing educational programs: - Actively Green sustainable business training and certification program, - Energy Smart Colorado energy efficiency coaching for homeowners, businesses, contractors, and realtors - Colorado Mountain College Certificate in Sustainability Leadership and Bachelor of Arts in Sustainability Studies - Eco -Schools program for K-12 schools, supporting student learning and measurable GHG reduction through energy education and behavior change at schools - Colorado State University Extension Service programs and resources. • Ael Sue l RI n.apk.:t�:• :i• rtili,niflo Ixi beer 4 -Era JrJ x COLORADO MOUNTAIN COLI.I:GF.. EDWARUS nnik,ng m ... Climate Action Plan for the Eagle County Community I Page 15 3. ESC Home Energy Assessments • 2025 = 26,870 mt CO2e • 2050 = 64,203 mt CO2e REDUCING EMISSIONS: RESIDENTIAL Residential homes create 247. of the total GHG emissions generated in Eagle County. There is a significant opportunity to reduce residential energy use with increased energy efficiency and conservation efforts. The Colorado State Demographer reports that of Eagle County's 31,675 housing units (this figure does not include commercial lodging properties), 38% were considered "vacant" or unoccupied in 2014. Energy efficiency retrofits from local programs, such as Energy Smart Colorado, can reduce a home's energy use by 20-30% and save residents hundreds of dollars on their annual energy bills. Residential Buildings Sector: Top Recommended Goals and Strategies Reduce GHG emissions 25% below 2014 levels in the residential buildings sector by 2025. For existing residential buildings, expand the local Energy Smart Colorado energy efficiency program and incentives in order to reduce GHG emissions in 25% of all residential buildings in Eagle County by 2025, 50% of all residential buildings by 2035, and 100% by 2050. Provide support and incentives for rental units to be updated with energy efficiency improvements. For new residential buildings, adopt "above building code" standards and provide incentives, including "net zero" codes, that are consistent across jurisdictional boundaries throughout Eagle County. Update Eagle County Eco -Build mitigation fees to include all energy -use for large homes over the average Eagle County home size of 3,700 sq. ft., not just offsetting heated exterior surfaces and pools. Promote and incentivize efficient use of water in interior and exterior of residential buildings. Continue partnerships with local energy utilities in order to leverage more economic incentives. 2014 700,000 500.000 w 500,000 0 u 400,000 ... 300,000 200,000 100,000 .11 Residential Buildings Sector Mitigation Wedges 2025 1. Elee Grid — 50% renewables • 2030 = 64,869 mt CO2e 2. Elec Grid - 100% renewables • 2050 = 281,725 mt CO2e Year 2040 SC Deep Energy °fits 2025 = 112,424 mt CO2e 2050 = 176,657 mt CO2e This graph was developed by Dr. Abel Chavez using "EMiTT" (Effective Mitigation Transition Tool) to help visualize, model, track, and quantify climate action mitigation targets. This graph is a hypothetical scenario that includes the following GHG abatement pathways: 1) electricity from the grid would include 50 renewable energy by 2050 and 100% renewable energy by 2050, and 2) Energy Smart Colorado would reach the recommended goal of 100% of homes in Eagle County receiving home energy assessments, and half of those homes would complete deep energy retrofits. This graph illustrates that the Eagle County community can take climate action and make significant GHG emission reductions. Fixing aging, leaky buildings is a great start toward effective climate action, but more actions will be needed to reach recommended targets. (BAU = Business As Usual) December 5, 2017 - Page 128 of 23 le County Community I Page 16 December REDUCING EMISSIONS: COMMERCIAL Commercial buildings and facilities account for the top sources of GHG emissions in Eagle County. A large amount of energy waste occurs due to inefficient buildings, high energy demands, deferred maintenance, inattention to building performance, and inefficient behavior on the part of occupants. Given current advances in energy efficiency technology and financing programs, there can be up to 40-60% reduction in building -generated GHGs (American Council for an Energy Efficient Economy, 2014). The commercial buildings that exist today will be inhabited into the foreseeable future; therefore, maximizing building efficiency will help ensure reduced energy demands well into the future. Commercial Buildings Sector: Top Recommended Goals and Strategies Reduce GHG emissions 25% below 2014 levels in the commercial buildings and facilities sector by 2025. For existing commercial buildings, expand the Energy Smart Colorado energy efficiency program and incentives in order to reduce GHG emissions in 25% of all commercial buildings in Eagle County by 2025, 50% of all commercial buildings by 2035, and l00% by 2050. Provide support and incentives for buildings over 10,000 square feet to measure and track their energy use through CLEER's Energy Navigator, the Energy Star Portfolio Manager, or other energy monitoring tools. For new and newly remodeled commercial buildings, adopt "above building code" standards and incentives, including "net zero" codes that are consistent across jurisdictional boundaries throughout Eagle County. Promote and incentivize efficient use of water. Continue partnerships with local energy utilities in order to leverage for more economic incentives. Climate Action Plan for the Eagle County Community I Page 1 5, 2017 - Page 129 of 234 TRANSPORTATION AND MOBILITY The majority of GHG emissions from transportation are generated from passenger vehicles. The Eagle County community faces a significant challenge due to Interstate -70 and the many vehicles that pass through the county. Nevertheless, significant improvements in local transportation, mobility systems, and infrastructure can reduce locally generated GHG emissions dramatically, while engaging residents and visitors in healthy climate -friendly lifestyles. Transportation and Mobility Sector: Top Recommended Goals and Strategies • Reduce GHG emissions 10% below 2014 levels in the transportation and mobility sector by 2025. Consider FREE bus service and expanded services throughout the county. • Continue to pursue rail transit opportunities to utilize the existing railroad tracks from Dotsero to Leadville. • Expand the network of electric vehicle charging stations and promote state and federal incentives for purchasing electric vehicles. • Incentivize and encourage multi -modal transportation, including park-and-ride locations and safe county -wide bike commuting paths and lanes. • Strive for compact mixed-use communities and land -use patterns with affordable workforce housing in close proximity to job centers to enable walking, biking, and transit. 1,000.000 900,000 800,000 700,000 T., 600,000 o 500,000 E 400,000 300,000 200,000 100,000 Surface Travel Sector Mitigation Wedges 2014 2025 - 1. Smart Growth Planning • 2025 = 14,484 mt CO2o • 2050 = 90,181 mt CO2e 2. Paid Parking • 2025 = 8,878 mt CO2e • 2050 = 52,095 mt CO2e YEAR 2090 3. Zero tailpipe emissions vehicles • 2025 = 34,190 mt CO2e • 2050 = 179,478 mt CO2e 2050 This graph is a hypothetical scenario that includes the following GHG abatement pathways: 1)1% of the Eagle County population annually adopts driving a zero emission at tailpipe vehicle/electric vehicle, 2) increase in paid -parking, reducing the number of people who drive a car to work, 3) all new population growth to the year 2050 lives and works in transit -oriented neighborhoods and workplaces. (BAU = Business As Usual) December 5, 2017 - Page 130 of 23 le County Community I Page 18 December WASTE AND LANDFIL The waste and landfill sector refers to methane GHG emissions that result from anaerobic decomposition of organic waste in the landfill. During the first 20 years after its release into the atmosphere, methane gas is 84 times more potent as a GHG than CO2. The 2015 Eagle Valley waste diversion rate was 19.6%, and the recycling rate was 26.9%. There is an effort at the national and state levels to transition away from disposal and towards materials management. The greatest positive impacts in this sector can be realized through reducing materials altogether through more sustainable purchasing practices. Waste and Landfill Sector: Top Recommended Goals and Strategies Meet and exceed the current Eagle County landfill waste diversion goal of 30% diversion rate by 2030, and set an inspiring and achievable waste diversion target that is above the national average. Divert 30% of organics currently landfilled by 2030 through increased composting infrastructure and services. Support sustainable purchasing policies and practices, and incorporate supply chain management systems. Add new programs and infrastructure to increase recycling and composting in public areas that are currently deficient, and address hard -to -recycle items like, construction waste and mattresses. Support and incentivize recycling and composting services for multi -family buildings which often face challenges, such as high resident turnover and contamination of recycling containers. Integrate local waste diversion plan and solutions with the 2016 Colorado Integrated Solid Waste & Materials Management Plan, designed to provide guidance, cost analysis, strategies, and recommendations to communities and local governments. z50,000 N 200.000 0 V E � lsaooa 100,00© somoo • Landfill Sector Mitigation Wedges 2014 2030 Year 1. Divert Compostable Materials • 2025 = 21,078 mt CO2e • 2050 = 114.033 mt CO2e 2050 This graph is a hypothetical scenario that includes diverting half of the compostable materials that currently end up in the landfill. Compostable organics, including paper, account for 607. of the overall tonnage brought to the landfill on an annual basis. (BAU = Business As Usual) Climate Action Plan for the Eagle County Community I Page 19 5, 2017 - Page 131 of 234 ENERGY SUPPLY In 2004, Colorado became the first state in the U.S. to create a renewable energy portfolio standard in order to reduce GHG emissions. As the primary provider of energy for buildings and commercial uses throughout the Eagle County community, member -owned utility Holy Cross Energy provides electricity and strives to be a conscientious steward of natural resources. Holy Cross Energy was a pioneer in Colorado, offering consumers the option of purchasing renewable energy to offset GHG emissions. Partnering with utilities, such as Holy Cross Energy, Xcel Energy, and Black Hills Energy, is key toward making large-scale energy supply transitions. Energy Supply Sector: Top Recommended Goals and Strategies ■ Create more financial resources and incentives, and increase the capacity of exterior energy offset programs within the Eagle County community (examples: Eagle County Eco - Build Program, Avon Exterior Energy Offset Program, and Aspen Renewable Energy Mitigation Program), and strive for consistency across jurisdictional boundaries. ■ Research feasibility of local and regional locations for community solar arrays. ■ Encourage utilities to set aggressive goals to reduce their GHG emissions and transition over time away from coal-fired power production. N 0 v E .11 800,000 700,000 600,000 500.000 400,000 300,000 200,000 100,000 Commercial Buildings Sector Mitigation Wedges 2014 1. Elec Grid - 50% renewables • 2030 = 76,872 mt CO2e 2030 Year 2. Elec Grid - 100% renewables • 2050 = 310,566 mt CO2e 2050 This graph is a hypothetical scenario that includes reducing the GHG intensity from the electrical power mix by 501. in 2030 and 10070 in 2050. (BAU = Business As Usual) December 5, 2017 - Page 132 of 23 e County Community I Page 20 December EY RECOMMENDATIONS FOR COMMUNITY r kDERS & DECISION MAKERS The following recommendations support the success of the overall climate action plan and apply to all sectors in this plan: Adopt this climate action plan. Identify people to guide the implementation and follow-through of recommendations in the current plan—designate a task force and hire sustainability/climate staff as needed within local governments and large businesses. eAllocate funds for implementation of projects and infrastructure. O Collaborate across jurisdictional boundaries for greater impact and likelihood of success. O Measure and monitor GHG reduction impacts over time. O Begin to address climate change adaptation. Climate Action Plan for the Eagle County Community I Pag 5, 2017 - Page 133 of 234 WHAT DOES SUCCESS LOOKS LIKE? Successful community -driven GHG reduction efforts have several key elements that are centered on realistic and achievable targets, community endorsement and support, and strong alignment with community and organizational values. At the onset of the planning process, the stakeholders identified the following elements that are critical to long-term success of the Climate Action Plan for the Eagle County Community. Set Realistic and Achievable Targets • GHG reduction targets must be achievable and measurable • A diverse number of GHG emissions reduction strategies and projects are needed • Actions must be taken by local governments • Progress should be monitored regularly • Celebrate successes along the way to reaching larger goals Community Endorsement, Ownership, and Support of this Plan is Critical • There must be broader community awareness of the need for climate action • Individuals should understand their impacts and responsibilities • Private sector participation and public-private partnerships are keys to success • There must be simple, accessible opportunities for individuals to take action • The community has the tools and resources to reach short and long-term targets Align the Plan with Community and Organizational Values • Local governments adopt the plan and hold values that align with the plan • The plan integrates benefits to the economy, the environment, and social equity • The plan is a catalyst to coordinated climate action across jurisdiction boundaries • Local organizations are aligned with the plan and keys to its success • Local governments strive to coordinate across boundaries • Minimize policy restrictions that limit people's abilities to take action • Community -wide climate change education is imperative Despite the rewards of success, there are challenges to climate action planning and implementation. These include concerns about communication to and adoption by the public, leadership and prioritization of climate change by decision makers, lack of available funding for new projects, lack of long-term coordinated climate action effort, and tangible obstacles such as technology and infrastructure. December 5, 2017 - Page 134 of 23 le County Community I Page 22 December CaII To Action The success of this plan rests in the hands of the community and its leaders at many levels. The stakeholders have identified projects, programs, and policies that are both feasible and meaningful for the Eagle County community. In order to meet the 2025 target of 25% reduction of GHG emissions, and the aspirational but critical goal of achieving the 2050 target of a minimum of 80% reduction, this plan must be adopted quickly, shared throughout the community, and supported with meaningful resources. 5, 2017 - Page 135 of 234 CONSIDERATIONS FOR IMPLEMENTATION ■ Breadth of community: Develop programs and education for both residents and guests ■ Celebrate successes: Take time to recognize accomplishments along the way ■ Clarity: Use language and communication tools that the public can understand ■ Funding: Decision makers prioritize funding for GHG mitigation actions ■ Diversity: Include a variety of people, strategies, and actions to ensure success ■ Implementation: Decision makers support human resources to enact projects and policies ■ Infrastructure: Be ready to make tough decisions about infrastructure and building codes ■ Measurement: Develop metrics that can be monitored and used by all stakeholders ■ Longevity: Instill a culture of sustainability, and enact policies that outlast changes in leadership ■ Resistance to change: Tackle incremental actions that build confidence ■ Unity: Support towns, county, and other organizations in new climate action partnerships Climate Action Plan for the Eagle County Community I Page 23 APPENDIXES Appendix A: Project Ideas & Recommendations a116461111 (Ao This Appendix includes detailed tables for each of the six sectors including a basic explanation of each and why they matter. This section also includes lists of recommendations for reducing GHG emissions through water conservation and soil carbon sequestration. The tables include an overview of what is already being done in Eagle County, as the county, towns, and other entities have already undertaken meaningful work in reducing GHG emissions. Finally, the tables include details on programs, projects, and policies that can be undertaken to reduce GHG emissions. These robust lists were developed by the stakeholders in order to provide all users of this climate action plan a place to begin mitigating GHG, and they are reflective of the "triple bottom line" of people, planet, and profit. The stakeholders' intent is that the county, towns, and other entities use these tables to help guide conversations about planning, policy development, and project implementation. The tables on the following pages also include three columns highlighting ideas that the stakeholders felt would be of special interest to businesses, towns, and the county. elCommercial Buildings and Industrial Energy This sector includes traditional commercial buildings, multi -family housing, ski area operations, and commercial area heated streets and driveways. Why focus on the commercial building sector? At 32% of 2014 emissions, this sector constitutes the largest component of the Eagle County community's GHG emissions. The emissions from this sector can be mitigated through incentives for commercial building owners and landlords, new energy efficient technologies, community solar gardens, education, and sustainable practices in the hospitality sector. What's already being done: Energy rebates from Energy Smart Colorado (Eagle County Eco -Build Fund, Avon Exterior Energy Offset Program) and Holy Cross Energy, Actively Green Sustainable Business Training and Certification Program, county and municipal goals to reduce energy use, private sector sustainability initiatives, Eco -Schools programming, and more. Cont'd Page 25 December 5, 2017 - Page 136 of 234 December OCommercial Buildings & Industrial Energy Programs and projects Importance to stakeholders Recommended especially for businesses Recommended especially for towns Recommended especially for county Modify buildings to maximize natural light; add dark sky compliant lighting retrofits High ✓ Increase assessments and rebates for renewable energy use on commercial properties High ✓ Adopt SmartRegs for buildings High ✓ ✓ Include more advanced levels of Actively Green High ✓ Land planning: encourage gardens, green roofs, and native plants in all commercial buildings; create infrastructure for construction and demolition waste, convert golf course "rough" areas into natural habitat High ✓ Make sustainability practices part of consideration in awarding contracts/ new building requirements - onsite or offsets High Allow renters in multi -family buildings to make energy -smart recommendations to building owners ✓ Encourage landlords to use "green leases"; incentives for landlords ✓ V Develop baseline energy usage for commercial buildings / plazas ✓ Minimum rental energy efficiency guidelines v Reduce hotel energy use: install key cards that turns on/off utilities for each room; install timers on gas fireplaces; install occupancy sensors and better automation systems; more education for hospitality sector ✓ Expand Energy Smart to beyond retrofits; focus on multi -family, low income units ✓ ✓ Hold annual meeting of building officials and planning and design review boards to exchange ideas and best practices Policies and regulations Importance to stakeholders Recommended especially for businesses Recommended especially for towns Recommended especially for county Require green laundry practices and efficient toilets at hotels ✓ Expand local mitigation programs and fees on snowmelt to address outdoor energy use High ✓ Develop net zero building codes and certification programs ✓ Set wattage limits for lighting for new/remodeled buildings and dark sky code Encourage local stores to sell only LED lights ✓ Incorporate flexible work hours and telecommuting to reduce building energy use ✓ Support free building phase two audits / recommissioning Climate Action Plan for the Eagle County Community I Page 25 5, 2017 - Page 137 of 234 OResidential Buildings This sector includes residential homes, both primary and second homes, and multi -family residences with fewer than five units. Why focus on the residential building sector? Residential building -use constituted 28% of emissions in the Eagle County community in 2014. This large component of the community's emissions can be addressed with homeowner education, energy efficiency audits and incentives, building codes, and other local programs. What's already being done: Energy Smart Colorado and Holy Cross Energy home energy assessments and rebates for retrofits, `green' MLS program, access to community solar and wind projects through Holy Cross Energy, and more. Programs and projects Importance to stakeholders Recommended especially for businesses Recommended especially for towns Recommended especially for county Expand Energy Smart Colorado; more education on existing rebate programs; shift to performance based programs High Incentives for landlords and short-term rentals to be more efficient High ✓ LED light bulb giveaways or conversions; require only LED holiday lights; buy- back program for non -LED lights ✓ Multi -zone split systems for efficient electric baseboards Smart sensors in homes, especially large second homes Town -sponsored events and programs that support energy efficiency ✓ ✓ Develop net zero building codes and certification programs ✓ ✓ Work with HOAs to promote low water use and energy efficiency practices ✓ Policies and regulations Importance to stakeholders Recommended especially for businesses Recommended especially for towns Recommended especially for county Promote water conservation — native grasses, organic matter, xeriscaping High ✓ Generate new sources of revenue for income qualified energy efficiency upgrades; employers could offer as benefit to employees High ✓ ✓ Eco -Build 3.0 — above 2015 IRC codes for new and existing buildings High ✓ ✓ Consistent building codes across local political boundaries to increase building contractor's time efficiency and avoid "jurisdictional shopping" by contractors High ✓ ✓ 1 - - •lan for the Eagle County Community I Page 26 December 5, 2017 - P December Transportation and Mobility This sector includes transportation and transit -oriented design. It also includes the Eagle County Regional Airport. Why focus on the mobility sector? Almost 300/0 of the Eagle County community's 2014 emissions came from this sector (3% was from the Eagle County Regional Airport). This sector represents an area in which great gains can be made with policy, infrastructure, education, and a "culture change" among residents and visitors. What's already being done: ECO Transit, Town of Vail bus system, Sole Power program, improved bike path development, policies to support use of electric bikes, small scale bike share programs, idling policies, and more. Programs and projects Importance to stakeholders Recommended especially for businesses Recommended especially for towns Recommended especially for county Change car culture; company incentives for collective transport and telecommuting/encourage remote working High ✓ ✓ Bicycle education programs (ex: learn to ride safely, bike repair classes, bike donation/earn a bike programs); bicycle sharing program; E -bikes sharing program High ✓ Electric vehicle infrastructure and incentives; electric buses, more electric charging stations High ✓ ✓ ✓ Car sharing programs High V Bike sharing programs and more bike parking areas High ✓ ✓ Complete connectivity for biking/walking between towns and better designated bikeways to improve safety ✓ ✓ Public transport service with existing rail line ✓ Shared work spaces (co -working spaces shared by businesses and others) so people don't have to commute cross county) ✓ Policies and regulations Importance to stakeholders Recommended especially for businesses Recommended especially for towns Recommended especially for county Transit -oriented design zoning High ✓ ✓ Local in -proximity to workplace affordable housing to reduce commuting miles; reduce county sprawl infrastructure extensions High ✓ ✓ Commit to low carbon emission, and zero tailpipe emission, vehicles and equipment ✓ v ✓ Ride share/carpool service V Charge for parking ✓ Encourage carpooling in company vehicles ✓ Emissions testing; increase MPG policies ✓ Funding for low cost/free transit; first study who uses and if this would be productive ✓ 5, 2017 - Page 139 of 234 Waste and Landfill This sector includes waste diversion, residential and commercial recycling, and the county landfill. Why focus on the waste reduction sector? Reduce -Reuse -Recycle, all three R's are important. In 2015, the overall waste diversion rate of the Eagle Valley was 19.6%. This included general recycled materials, organic materials including yard waste, and household hazardous waste including electronic waste. Eagle County has set an overall waste diversion goal of 30% by 2030. The Eagle Valley recycling rate was 26.9% in 2015; this is below the national average of 34%. Waste reduction, recycling and composting, and sustainable purchasing are areas in which the community can have a greater impact through policy, better infrastructure, education, and programs. A 2010 study of the waste stream at the Eagle County landfill revealed that 40% of current landfill waste could be processed as compost if a commercial scale facility were available. What's already being done: Eagle County Materials Recovery Facility, waste haulers provide recycling, county and town supported recycling drop- off sites, e -waste collection events, zero waste events, collaboration amongst Eagle Valley Waste Diversion Steering Committee, waste reduction goals set by local governments and other entities, Actively Green Sustainable Business Training and Certification Program, Eco -Schools, and other programs. One town has recently implemented a plastic bag ban and a recycling ordinance. Educational tours to the landfill and recycling facility are very popular. Cont'd Page 29 December 5, 2017 - Page 140 of 23 le County Community I Page 28 December Waste and Landfill Programs and projects Importance to stakeholders Recommended especially for businesses Recommended especially for towns Recommended especially for county Update Eagle Valley Waste Diversion plan; consider increasing waste diversion goals High .7 Ensure all schools recycle and compost (when commercial composting becomes available) High ✓ ✓ Reuse construction materials (lumber and construction and demolition waste) High ✓ Group for sustainable purchasing, including local food purchasing High ✓ Infrastructure improvements for waste diversion, possible single stream at MRF, organic waste diversion High Zero waste events supported by towns and event producers ✓ Repurpose waste into energy or materials ✓ Address infrastructure gaps discovered in waste access audit of public spaces ✓ ✓ Visible public recycling areas, drop sites — at bus stops, sidewalks, at events, etc. ✓ ✓ Home and community composting Anaerobic digesters and methane capture operations ✓ Policies and regulations Importance to stakeholders Recommended especially for businesses Recommended especially for towns Recommended especially for county Zero waste event goals — encourage events and event facilities to be zero waste High ✓ ✓ Research feasibility of increasing landfill tipping fee to support waste diversion efforts High ✓ Support a Colorado Bottle bill — recycling of glass bottles Reduce use of single use shopping bags county -wide ✓ ✓ Yard waste collection county -wide ✓ ✓ Commercial compost provided V ✓ Packaging policies, get rid of Styrofoam ✓ ✓ ✓ Register pesticide users to protect organic waste V Consistent county -wide recycling practices and procedures ✓ ✓ Waste hauler licensing ✓ Pay as you throw ✓ ✓ Climate Action Plan for the Eagle County Community I Page 29 5, 2017 - Page 141 of 234 OEducation and Outreach Give community members the knowledge and power to understand their impacts and make climate -friendly choices • Use social -science research on climate change communications for education and outreach strategies (e.g., Yale Program on Climate Change Communication, and George Mason Center for Climate Change Communication resources) • Incorporate social diversity and inclusivity throughout education and outreach • Develop a climate action class to feed into current sustainability education programs and trainings • Convene and educate neighborhood climate action groups • Continue to host educational tours to the landfill, and include the materials recovery facility (MRF) and hazardous household waste facility • Host household zero -waste training for residential homeowners • Educate home owners and businesses on shutting down and unplugging when leaving the home or office (reduce "vampire" energy -use) • Educate and incentivize second homeowners to reduce energy use • Promote use of "smart hubs" to understand real-time energy use • Conduct trainings specifically for property managers and landscapers • Educate land owners and users on climate -friendly land use practices Support businesses in climate -friendly practices • Encourage more participation of businesses in the Actively Green Sustainable Business Training and Certification Program Reduce waste through sustainable purchasing practices and less packaging • Provide more employer/employee climate action and sustainability training • Leverage the VVP Actively Green Awards and the Annual Actively Green Awards Party for businesses Engage local organizations and groups in educating businesses • Provide cards for hotel rooms and short-term rentals; educate guests on why their efforts matter (water -wise signage, etc.) • Develop employee field experiences, retreats, and experiential learning for climate science understanding for mountain communities Cont'd Page 31 December 5, 2017 - Page 142 of 234 December OEducation and Outreach Create a culture in the community that promotes climate action and sustainability • Create a climate education team to educate about and support implementation of the Climate Action Plan • Provide an e -newsletter with updates on progress related to the Climate Action Plan • Create a valley -wide marketing campaign to elevate day-to-day awareness of climate action and sustainable living • Use an "education -through -demonstration" approach to showcase climate -friendly building, landscaping, and other best -practices • Share the benefits with visitors, such as carbon sequestration and water conservation Engage school children and their families for long-lasting change • Expand the Eco -Schools program at all K-12 schools to educate and recognize youth for their leadership, and incorporate energy saving programs and infrastructure at all schools • Develop competitions for schools on 'how to reduce carbon footprint' • Develop "farm -to -school" fresh, local food served in school cafeterias, and teach food production and gardening as part of the curriculum Ideas for an education and marketing campaign promoting climate action • Develop a multi -media brand platform • Create a video about actions that can be taken to promote climate action • Utilize local media, TV, radio, and social media • Fund an educational point position with responsibilities to oversee implementation of climate action education and outreach • Use standardized and frequently communicated, measurable goals • Use empowering positive messages and real-world examples • Focus messages on improved quality of life, connect the message to people and the future • Identify influencers and have them speak up—local celebrities and leaders at regular and fun community events • Host "Trash Talk" about waste with winter visitors—education campaign • Train volunteer advocates for each neighborhood to share ideas with their neighbors; work through neighborhood and homeowner associations • Include outreach to all community sectors, associations, clubs, chambers, etc. Climate Action Plan for the Eagle County Community I Page 5, 2017 - Page 143 of 234 Energy Supply 0 0 0 0 0 0 0 0 Reduce reliance on coal-fired power plants, and add more renewable energy sources Provide consumers an option to return equity checks back to Holy Cross Energy to invest in clean power or energy efficiency programs Restructure utility rates to make energy efficiency and conservation more attractive Educate utility co-op owners to advocate for changes Identify areas for local solar arrays Explore use of geothermal energy supply for homes and commercial buildings Explore new technologies, such as storage, to increase renewable energy usage Support Colorado Communities for Climate Action (policy initiatives and lobbyists at the state -level focused on GHG reduction) max. om. , z �v-:. 1: -.p.:_ _ .� � �� y-. •1!f ! .i �� _r w2 'em ;- ~- -a�� � +'fie. --31 _a AWAIMpramm..jIMIliarmiwarririffsigmy 1=1SalrarAWAIM o December 5, 2017 - Page 144 of 23 December ADDITIONAL RECOMMENDATIONS Water Conservation and Energy Water conservation reduces demand for both water and energy. Conserving water can play an important role in reducing GHG emissions. The storage, transport, and delivery of water for commercial, residential, and agricultural needs lead to significant GHG emissions. The stakeholders recommend several strategies to conserve water and save energy: • Educate people that all water consumed has to be pumped and processed, requiring energy • Support water utilities and local governments in initiatives to reduce water consumption in facilities and operations • Include more heat recovery systems that use heat energy from discharged treated effluent, such as Avon's Community Heat Recovery System that heats the pools at the Avon Recreation Center using heat energy from the Avon Waste Water Treatment Facility • Reduce use of water in residential and commercial properties • Develop small hydro plants for electricity generation • Create a study on incentives to switch to xeriscaping for buildings and residences • Work with HOAs to promote low water use and energy efficiency practices Carbon Sequestration and Land Management Organic matter holds carbon in the soil. Land management, landscaping, farming, and ranching practices that support healthy soil development can also be important ways to capture, or sequester, GHGs in the soil and help protect the atmosphere. Below are recommendations related to carbon sequestration: • Engage agencies, such as CSU Extension, USDA, NRCS, Betty Ford Alpine Gardens, and The Ground Up, to provide education on land management techniques that increase carbon storage • Reduce methane emissions by stopping biodegradable materials from entering the landfill, composting can be a vital way to restore and protect the climate • Promote leaving grass clippings on the ground to return nutrients to the soil • Reduce impermeable surfaces, and encourage catchment of water that promotes healthy ecosystems • Encourage green roofs with native plant species that do not require a large amount of water • Reduce use of synthetic fertilizers and pesticides that are made from fossil fuels that contribute to climate change • Encourage holistic approaches during revegetation and restoration after disturbances, such as after building and infrastructure construction or after natural disasters (e.g., fires and flooding) Climate Action Plan for the Eagle County Community I Page 33 5, 2017 - Page 145 of 234 Appendix B: Stakeholder Meetings and Public Engagement Information Guiding Principles for Stakeholder Group • Value each other's and the community's input and knowledge • Keep in mind the triple bottom-line: "people, planet, profit" • Take calculated risks • Address all sectors that contribute to GHG emissions • Develop meaningful goals and metrics to show progress through time • Strive for informed consent on decisions Stakeholder Meeting Dates March 21, 2016 April 18, 2016 May 23, 2016 June 20, 2016 August 22, 2016 November 14, 2016 Stakeholder Meeting Notes and Materials Meeting notes, slideshow presentations, and other supporting materials can be found at www.walkingmountains.org/cap. Public Open House Sessions September 14, 2016, Brush Creek Pavilion, Eagle September 19, 2016, Grand View, Lionshead Welcome Center, Vail September 22, 2016, Miller Ranch Community Center, Edwards agle County Community I Page 34 December 5, 2017 - Page 146 of 234 Appendix C: 2014 Eagle County Energy Inventory 2014 data on energy use, costs and GHG emissions KEY FINDINGS • Consistent with national a) 0 U v7 O v1 0 E O U c vo 0 we o on c 0_ fs N c 4- a--• T c O 0 _ -o E c E (a c O O E 70a) a)a) co 0. _c 0+' > N 112°_ •c>, -E c 4.4- (0 W 000 N U c0 a) Cl.) 1 (cTo 6 .-, OU O O = 0 0 c c a) > +� '� ice--' � 0 U N (6 w E T ( c O c N A O )Q Tpco=+ � E 0� Ea (0 o a) c tto E v 0 4- .00(1)75 O = w o C 0 > CO T T E -=-1 (n_c N (1) 0 C 03 0. • oN 1 • a) a) c6 a) o c a) a) UA 42 a) a3 < (o (o i W O a) N .= w - U .-0 Q�+� (oc ((0 c co az (o , 0) 0 0 0 0 0 cO +' (n +, O _ i ( o s_ -- fn�� co O i) o 0 ca O(°)n ,--0E0 a) E •(040 0_ � (/) E 0 N} -T0 n3 0� • > O •O U c (n ,� — a) O U 4H c N c c O c O U a) (0 O (6 U ((1)) N O '- ((1) ai-' a) C O T UD N C O 0 (n •cN c +' c m 0 ° c w a -- al OA 0 c ri002 U•c�6U cr fB c O Y)0 4] c (6 O r -I (o a) c a) N O a) tw co a N 5 tx0 a) O w E 4,- 0 �.� a) •0 :o c.= 0- a) ON E ac) a.a) i 0 O F O "O 0 b0 (n 0 • U f, • .2 0• L o_c (6 'a7 cc (n f/7 c • -O coo = N O O z 0 8 0 coN(A .c T.0 Ts us L7.,cI O to * m -N' NH O oo c` _c c Y03 O • c c a) .O O O ~ 0 co O O b.0 Ln c0 Q U T(io 4-+ Q OCD u)=E N0o4E 8 N N N (6 (o U L a) 0 i (n cr a -' O W (tea O 00 NO co n..0 ++-, Lf) H %.11. N c c O (a ° ti0 0 N N (n U c aj O c •*h' O -0).0 -a O N (c6 N (0 co co L1J c a m a) E U E a c o a o i 0 O U N . 0.0 'C . ' D m 0. U m m c ao o c (A 4_0 L10 Q YID 2 (O �O x c OU C 0 a) co O +`-' 'O 0 a) O (n W c 4-, 0 0 c-0 N ai •y c c a) w (n 0 p O a) U (6 a3 Q O O 0 E .2 c a) a) —co o U 'ad W Q cc6 0 E a) 2 a a) ei U a N s (n s- 0 to 0 0 N aS 0 a) cn > 0 U C o O (n N c N E W N a ' ft 2. Emissions by Sector, 2014 0 U 0 0) c R � x '37' 3 a A N M ¢ w 2 a December 5, 2017 - Page 147 of 234 a) 0 0 0 0 O c co c O .0 .c . N U fr2 cO 22 a) a) o E L . E o o 'E O 0) U a) 92 T a•• O (n c U) m 0 a0 0 O (6 .m ao (0cNac E �. +, a) 70(7) O N N a) + Q }Jai i N a) O c a) o (1) U co OU `- a) j a) a) (7 U) 5 2 - U 'O C C1:3 C 0 N c N .0 (A 0 co tf ii � 0 4- b (0 • 0 U co(a)) CO _ Eagle County Energy Inventory/ 2014 data on energy consumption, spending and emissions / April 2016 8. Holy Cross Energy Electricity Sources Y - a-+ U N T m G c a)c co p u) O O 4-, p `� § (6 (6 }' CO (6 a-1 i-+ 7 U N• '++ a) c O N N c u) O L 0 (6 0 O O -a > c� � T COTs a °� o am)COS W U)c 2 N ° 20 t w 2 E c E 0 m a� O 0 'N ami o -0 (L)Iv -c2 c coves �� cm ai a 24mo ON aC (�°" 03 >, (On m o OM > • a> c:5 m m mrnm o o ui aNi.� ' 0 Qri cc c\1 2 2U 2NCO — �� oU o ung �, o .o T� c N C p U p N O a= N O O ) c w o cs cc c c 2* r __ 2 c W L Q 'cJ U) C 0 `N' m az o :� (tea E ami 1 1 w `— - CO ( Q) -o c c a) O c ui Q 0_ m /� 3 +� c ca o c� m a� a� = V/ "6 V) O U E T c E .' O .- '+.' )cl- m c W a O Q .� A= V) i U O p N "� cec o> o N CO m o c� cp m U p O T w C (� U UC '92 a) - to U 0 4O N c o W W a) ti 2 Section 2: Uti O i G) S2 O U c o O u) 'N C y O E U W co 2 ~ V �) U cN o a m N c Q> Q 0 m nn 2"o ' tC > .-C,:: 7 `� a N ++ j u) O .E- 0 3 M E L,`. .76 V � UO ur c !Z E N N El) U N.wcCO U n $ n LL co E m (a £ a a c o (O < m N O a) E O O p (6 u) a N Z W U= E W 2 pU U a O N E 00 coUC 2 = a)' w y� /� W 0.0 CC F. Y 10 N A fr N CC Electricity is the dominan Commercial Residential g (75 M L .172 g 4) v c E To E ..p _ O v E a U U `.2..! 0 c re > NCO rW0 =-CTO g E c c o E ' � O 0)) -c u) u) a-+ V •>> 7 0) u) 0 c a (6 UU T _CO !_., o m U.0 CO E N 4) so E co O 054 8 (�6 W N d c u) co OU N T- Q N (6 N p (o r - N (6 O� o O U) E N) (6 co a 7 'O O C U u�J� N :Ea CO� 7 c C0>OCiE c oO ca a)c+� :cir o0 m U G (n a) '� c c c (a ca d U Uco cN N oEO p EN+�+'c ON0.all o O E 8• m a� o .� N U N E a - o 3 E 'V i o 0 0 co O O (6 E p N U O OU .2 0, E y 0 O c m c c o c 0) E= c m O .j '"' c-1 O U E L U c t' 'a U W C a-+ E N O O C O O O E f 0 a a) U U-0 CO -I 2 U-0 >,a) 2.E ccoo0� Q� December 5, 2017 - Page 148 of 234 Eagle County Energy Inventory/ 2014 data on energy consumption, spending and emissions / April 2016 Section 4: Transportation Energy Emissions and Use C a) E O CZ 0 0 O Es O O 0 0 O O in 3 0 O a) E co co (a N c N +�• W c U O ai -1- 17.0 UA 0 co a - W U (3 -I-I H N O 0 tto a) (0 as W 2 U 1n N U 4— CO 0 CCD O Q (6 4- 0 a) 0 U 4- 0 O 0 U 4di 2 a cute a 2 F f7 g4i'O 7.("I ru❑ ball rs e a) (n C 0 4-� 0 0 Q (3 -1-' c m w a) - 0 O O 1'7- 2 O Q a) .0 0 bA cam 0 0 -0 0 0_ -Ca) E a U O c E ca 0 o O t, L CO U ' 0 O -0 a6 O N C U U .O O m 2 O O L,=C Es 0 -C O > a) (6 N O O >8 U) -5 -.>'' C O O U a) L C a) O_ O zi 2 a) U 0 (6 c rf m (n o E+� U C C N O E a) 0 0 a) i U C6 0 0 CO L E 2 OD 0 a) Chart 13. Within the U.S. r" U2 0 00 " M CL 0 — E N C -c C O C O O O -� i N 0 J b0.0 • mE '� 0 )a0 U O . O: O a) (6 N aYO � E O *'' cM-I' c>, (a N E o 0 7 �O 'O a) O N 1113 Ca • y C >, 4 -a O 0 O CO .0 (0 to U •— (a (1) . C a) 0 C E -6 a) O_ . 00 i > (a (0 (a U) Q ,' y ej E, m O a) a) (6 a) -O o' a) E a) E > 0 5- C C C U) , ' N - O L co O coNa) ( Eia O c I— 0 0 eL 0 U 0 N .— ri00 O E N O 4-, 7 U <a V Ca 4-5 Ca UA co 0 -0 '6 0 -.110 NU o.H > 0 N y ca U a) U a) N N C 0) W 0 O To 7 C3 0 0 a) mowc as Cr)oi W CO O 0 0 a) 2 C 0 0 U CO C6 W 0 0 ((Y 0 N O ❑ 0 0 ❑ L'] 1 Y U 0 4-+ 0CO .0 0 C (a r -I N a) 0) 0 N E O N 0 C (a C CO 0 O CO (00 O 0 (6 t bA c U (0/) a) Section 5: Recommendations 0 C co U C (a 4) E E O 0 U 0 0 > Ua (6 o 0 0 o a) C C CD 0 (0 0 a 4-, 0 O-- a U 7, 0 (a 7 0 a) -O II= C C as O E o a) a O 0 UA C ' Y _a 3 multi -modal transportation planning. () 2 -O (6 () C O co 0 •co 0- 2 C (1) a) co E E O U0 to O To O_ C6 1— Areas of Further Study N O>, OA C O U 0 N C 3 O O 0- +9 u E C 10 O c U W a) T+ NU 2 C + 0 >, >, ' 0 = 0 E O O 0 4 N co c to O C 'Cr) C � E 0 0 (a Cl N C O O a) E w -0 471 (a O 0 0 O p C .E Q December 5, 2017 - Page 149 of 234 0 C 7 0 (a O Q O U 0 .N (tea Ca C U 0 O E 0 0 N C O r= C co i-, O 0 C E O E 0 C U CO O C CO (1) N O 0 C . > —a O t6 CD 4— a 4-+ C •s- i C 0 U i 0 c 0 O 0 co O 00 DD0 0 -O :~ O � 0 N L -o U) O (6 co DA 5O S- a) U E a) 4— 4) O co L10 G C N 4) u) Q (n (d 0 • U C a) 0 U C 0 O .0 (n C C O O_ E O U 0 (1) 0 0 0 co (a 0 0 (6 C Ca O Q 0 U N 0 2 C 0 N 0 0 f6 2 0 O U 4 0 -au a) C 0) -D 0 -D 0 0 a) IUI .Q 7 0 0 U E ) > E 4-5 (a U a) 0 - (2 > 0 t U a) 2 ) 3A,_ 0 O (1) Cn (a O U O -0 0 O- 0 0 Ca w 15 ha 0 co En 'Es co (a U C U 0>, bD 0 C (n (a U 0 (1) 0) C 0 N E 0 0 0 0 ., (a .0 a--, N a) U O Q Eagle County Energy Inventory/ 2014 data on energy consumption, spending and emissions / April 2016 c Q a Energy and Emissions by Population and Household O T us bio a) O C a: cm 4_ T co +- kitsC 0 CO U U a) (6 O E CO a) C CO L a) 7 2 u) "a T .0 « T C o_ o 0 0 0 T .--, E O a) = U u, L a)) co _ Q u) o 13 -0 m o M as u) o o sob m 7 m m C 7 06 O 7 b -C a= 0 U U cn O txo = > c w 0)) O C c C6 C N O . o_ 6 Q U U o_ O O O U (0 - > o s 0 O C d) N C T CO +_T+ (6 3 C (*6 a) a) E O m oE 'Li- as (6 a) 0) -o V) O O - (6 10, 0 C CO U 7 73 CO O o v0j C C .-) 0)) O O C N (0 CD >4 C C 'O E 0) 0 o_ o N O -O (�6 C U (0 O C a) o D 0. c6 (a o U O- O _O �ooa) 0 O- 0 as Eagle County. when vacant. .1)0) NC aC 'O 7> -OO W7 N a) U CO a) N a) CO u) CO Z �O a0 Q- a) C c) > N •Q •tA 7 ^ a) co _O O c-1 _a O W 0 0 ((0 U N Q E L 00 c0 O b!J .� T c L U.0 T O u) a) O Q O a) C ci to i a) co 0 3 0 (0 O a) O i C O o � a C C Q c E i O 2 (6 bio 5 C a) U 7 0 C O Q txo a) 4- O (n a) U 2 6 .E 'O t O O N a co co >, 0 17, co U p Ta, 0 �, O Y O u) N a) �' C C O +O+ 03 — U t > O E Q o O C -o 0O N tt ,c3 c ` c0 o 8 n3 a) co C (n °- ,=p = N m E o m o +_ -Cu o bn a o +� U Q u()i > m > o E C o a) a) 3 o (n 2 =o -0 C CD= m-0 a) N- °) 0- 3 o c6 o o ui -0 f6 o— •Q E 0 o tCl() Q L •a 0 CO O 45 •Q >, U C (}6 L0 '50 U N U) U (C6 N (0 i 3 a) a a) O a) O O ° U L u) -o by 2 o C 3 'C o u) fl o o _o >..- _o ,-, 73 r-1 — O o_ —>' i E N .}'' >, N :O >, a) O ('7 (6 c) C O U > C C C O> C 1- _ O E a) t 'p .c O O O p 0 7 a) C , OU C "O 7 a) u) . 6 UA 'a0 0 b0.0 b0.0 C O o n E 2 E o_c U n 7 a2 ) O O> O +� a) N U O (6 O> co O o> HU U � u) 3 0 u- Us=o_oU=o as C a) O NYuD i 'O (6 a >, N r'' _c 0 C C O O O O ((6 00 E 2 0) c +0 7 E 7 E} U U O Q O O O m +, • E E E O a) O O -O O U 2 a) 03 7 8 E. 0 O_ O_ b.0 C a) (6 (1) C �, cn C a) O- C W (oafC CO Y 0- (n >>� U a) (6 a) aT O N O bio U > -C-t-' C O C +� C 0 N_o ._ O CO C N -O '- N O YU '+ H o a) o OWm O N . T ) � E C 2 c CtaO a)co o 6c C U O Q- _c CO O 'a°pE� VC H 00 W 7 uOO (6_C +. UC) c -I_ OU N DU0 0) NC E +6 co co a) N o 15 N i 3 LO a a) C*' E bA (6 'O ua co 0. Q C E O +-, b.0 u) C a) ci O IP O 7 L c O c0 0 (15 v) =C (6 N' Q O Q t ,2 -0 by ?. b=p o 42§ o fC 0 U L C i O C u) c U >, (n wE (n � C C U (A O (OA u) _c 7 C y 0 (6 a) O Q o N o•cn o = N U C_c cn vCO o Ts =C m m +, 5 m a aEi U w 00) m 00) a E _C This calculation excludes emissions from the commercial sector, avoiding the imbalance seen in Chart 1. However, the per housing unit calculation is also difficult to Electricity per Household per Year, 2014 Energy per Household per Year, 2014 17. Electricity Cost 16. Electricity Use, in mWh 14. Energy Use, in million BTUs 15. Energy Cost .4 8 8 E 8 1 s m o r n. 8 8 8 I 1$ 8 P 0 83 8 0 C What is a BTU? 1 generates 1 BTU. _c 0 C a) D L .O CO O to (0 • to Q (0 CO 0 0) +T+ CO a) 0 CO u) a--� _^+--i C i C U m -0L_ 0 N 2 O O +, a) O C > o o a) o U C Q O C b„.A O_ O +-, 'O O a) +' -O EC U 4:1.0 a) o a) a) 0o( (0 E (n by g o _, O t C7 E o C w a 0= U C m CO a>) 0�' 0U 18. Occupied and unoccupied housing units, 2014 1 1 1 1 December 5, 2017 - Page 150 of 234 8 8 8y ui 1 Eagle County Energy Inventory/ 2014 data on energy consumption, spending and emissions / April 2016 • Sources and Acknowledgements Data collection and analysis by Erica Sparhawk, CLEER, and Rick Heede, Climate Mitigation Services Energy Inventory Protocol 2 0) 4--, O m lc CZ c 3 ++., 0 7)E~ g C U fn >, O U O U a-' w a_+ ,c6 0 (6 °�� 3 0 =0•> ac 0 co 0 >, 0 O U >, E( U E ate., '+' +) D 0) C E U a5 00 C (A w c co C Q) 0 O 132 C C c O c be .5 U to � U) _) C a' N c -I 2& c U) 0 2 N O 2 To O 0 Nri0 cCO YaD a) N C tq 0 +� O 0 0 C C cc c +-• c ID �>,, (A s c N c u7 O uyA U O N� U O OV co •� c 0 .V i E a, ++ a) C U.a E 0 0 0 C c o Q a) a) U .- O E>> W co N -O a=+ O Q c 0 >T .5--, .-J a) >, O_ C CO C a)) EO o � co V) b.0 c N O i U U +' 0 c 0 0 7 i 0 •- O c i Q 0 i N 00 (A c O_ co O a) 'a ++ O Q N p +, a1) (A aS a) (o C C to t, O C a) `� Q 'a >, � To O O a) > coO `= O OU d U 4 a) Lu O = E a) a) 42 0 a) 0 c 'N 0 +... 0 .E 0 E 1- 0.0 >, H a) C o H a 2_ O CD Ci i CO a) +�-, 0 a NO +' t0A O c O c C - T c a) 42 co a) C ' 2 hO0 >, O .0 C N 0 tta)0 >, 0O O c _c O 0 U co U 4_ CO to +T+ _c 0 O a) -a co C U 0 c 0 w o -C E c ' aa))a) t-0 u) c co 0_ cn °- d W (O -0 ,E E CO c - E C1) c -0 a) a) :_ L > O +,--� u)O > Q (A 11 0 O O aS ( Q) 0'o C c _c c -a C 3 L c 45 C i E E O a) (.7 00C 0 E O m -a s U) 2 OU O 0_0OU •c H co Heather McGregor and Alice Laird, CLEER Chris Menges, City of Aspen Canary Initiative Chris Hildred, Holy Cross Energy Steve DeGrazio, Xcel Energy a) w 2 0 U co 00 C co 0 a) co C co non U)0 d u) 0 J U) Amanda Nolan, Eagle County Landfill Chris Anderson and Jeffrey Brownback, Eagle County Airport Tao O ui co 0. .-1O O (n O 2 0 0 o N d' s coo m M E O 2c ''•o E co ��� 0 m N (n Q cn +-, `'1 O c bc_0 a) 0 a 0 coco O t5 IP c z 0 O p ii U 4c�6 c O W (A as 06 ((0 aS 0 a) N la a) = N a`�_. 7 U) _ > 1— E,— 0 U :w E 0 U) O_ 0 0 00 (0 C 5 W O IP 0 C O U_c (O d o O U (:)8.,',0;.' Q O' (O , 5 o 0 0 0 +>''' Q 0 'Q (y UE. O c}O (},6 a) C L() N O O -a co O O U V) c O .-� 'C_ Q , Es O a a) p p U � 2 0 C C N E W N H O_ Q C>(1) 7 O N Q U O +� ++ N Q o 0 O 0 0 0 O O O c -I 0 2 O L C 0 N CO E O 0 CO O M s- ++ -c i a5 C CO U) O O .(A 0 E N co N co co U +-, 0 0 +..; 0 I- C in C O +0' ) (n —1 +'' 0 00 N c ) E `r O ei sZ a3 W a) O J 1— O N co u E U) -O -00 rl 2:2 0 ri a) > Z 0 0) ei 0 NO y 0.) O (�6 O i a) J i U a) c -I V E i O (A 7r i W ri�0 U .0 o o (0 Q) u1) No tea) c.0 o m a . (6 c o o� 0 U U I— O U> Q > CO U 2 H W U 2 a) 0 2 2 m a c 0 c _0 c., 2O O U ci 'En c C U o O a)c �� O co ,-I > O E O a) o U) C -0 0 O C N p> L Y c (0 0 c N 2 a) > +� +' 0 0 1:1)as '0 -om mo(nE+.+c :ED co 0 'in 2 +� w> .'ateCa9O N(6c6O C 0 C3 0 N c -a c 0 0 0 X O c Lu a3 C Q N ++ bA a) () U O O •'++ j (A Q W~ co E a= +' (o 0 o O C co v O V U ,� to O +� .� c 0 cy\ (i 0 ',4= O c (�6 0 0 U a) (n coo w CW LO 00 •O 'O 0 '06 U Q a) O 5 '06 (0p C co W N a3 O Q i U0 N- 7 0 'O OU O W m p C> -Q C O U 0 '6 c ,�-I C O O (n U) a) W O E oleo" E o' IP 0 CO E O coO = > O a) E0e O ti10 0 E N c Lu c w vj C U) 'a c U w, L10 U m N c d V T1 c a c 75- y 0 X a w N c4 w o 3 U"° W o C T i - W N (6 gi .V 0 �A N C Q i O i i 0 i) co +� O O c fO To a) C 2 Q as as 0 as b.0 a O 0 U) (}6 O O O t as C O +- m t t O L CO 0 0 V) U 2 N U 2 U W W d J U O 2 Q W U U) 5 December 5, 2017 - Page 151 of 234 Appendix D: Glossary of Key Terms Adaptation - efforts by society or ecosystem to prepare for and adjust to future climate change (e.g., upgrading infrastructure to be prepared for climate change - induced changes in summer temperatures or annual rainfall) Climate - the average weather over 30 years Climate Change - a statistically significant variation in either the mean climate or in its variability (decade or longer) due to natural or anthropogenic causes Mitigation - an effort to reduce or prevent impacts of greenhouse gas emissions (e.g., building more multi -modal trails to reduce vehicle use) Projection - a model that describes the future of the climate based on trajectories and data Trend - the trajectory of past climate over short- and long-term periods of time Resilience - the capability to anticipate, prepare for, or recover from a complex, multi -hazard threat Weather - the current and short-term way the atmosphere is behaving Appendix E: Literature Cited CO Integrated Solid Waste and Materials Management Plan. 2016. www.colorado.gov/pacific/cd phe/integrated-solid-waste-management-plan Doran and Zimmerman. 2009. Examining the scientific consensus on climate change Transactions of the American Geophysical Union. Eagle County. 2016. Eagle County Energy Inventory for year 2014. Eagle County Government and Clean Energy Economy for the Region. http://www.eaglecounty.us/EnvHealth/Documents/General/Energy_Inventory/ Energy Efficiency - Report: Amercian Council for an Energy Efficient Economy. 2014. www.aceee.org Gordon and Ojima. 2015. Colorado climate change vulnerability study: A report submitted to the Colorado Energy Office. http://wwa.colorado.edu/climate/co2o15vulnerability/ Intergovernmental Panel on Climate Change (IPCC). 2014. Fifth assessment report. https://www.ipcc.ch/report/ar5/wg3/ Lukas et al. 2014. Climate Change in Colorado: A Synthesis to Support Water Resources Management and Adaptation. A report for the CWCB. http://cwcb.state. co.us/environment/climate-change NASA. 2016. http://climate.nasa.gov/evidence/ State of Colorado. 2015. Colorado Climate Plan. http://cwcb.state.co.us/environment/climate-change State of Colorado Department of Local Affairs (DOLA). 2016. State Demography Office - Dashboard. Accessed 7/2016, https://dola.colorado.gov/demog_webapps/dashboard.jsf December 5, 2017 - Page 152 of 23 e County Community I Page 40 CLIMATE ACTION PLAN FOR THE EAGLE COUNTY COMMUNITY December 5, 2017 - Page 153 of 234 TOWN of vain f Memorandum TO: Vail Town Council FROM: Community Development Department DATE: December 5, 2017 SUBJECT: Resolution No. 41, Series of 2017, a resolution to join the Compact of Colorado Communities I. PURPOSE The purpose of this memorandum is to present Resolution No. 41, Series of 2017, a resolution to join the Compact of Colorado Communities, an organization that focuses on the necessity for building capacity in local governments and community collaboration to rapidly scale up and advance climate action planning. II. BACKGROUND Founded by Mayor Steve Skadron (City of Aspen), the Compact of Colorado Communities has been established to bring cities and counties together to take constructive and practical climate action. The Compact will dynamically advance and expand upon city and county efforts to address climate change, resilience to extreme events and grow a clean energy economy throughout Colorado. On May 19, Town of Vail Mayor Dave Chapin and environmental sustainability manager Kristen Bertuglia, and elected officials from 27 Colorado cities and counties convened in Aspen, Colorado and signed a pledge to build their capacity to tackle climate change by forming the Compact of Colorado Communities through a resolution of their local councils. The Objectives of the Compact are to: 1. Dramatically enhance local government capacity to address climate change and clean energy throughout critical decision-making roles; 2. Create jobs, improve public health and demonstrate bold actions; 3. Drive the development of visible community improvement projects that will be coveted by residents and businesses; 4. Spur economic development through sound clean energy and preparedness programs; 5. Provide an important forum addressing public engagement and awareness; and 6. Facilitate flow of funding from Colorado/Federal agencies, philanthropy and the private sector to member initiatives. As a founding member community, based on its operating budget, Vail is committing to dedicating $2,000 per year to the Compact, subject to annual appropriations. For more information, visit https://www.compactofcoloradocommunities.orq/ III. STAFF RECOMMENDATION Staff recommends the Vail Town Council approve Resolution No. 41, Series of 2017 as written. IV. ATTACHMENTS A. Resolution No. 41, Series of 2017 B. Guidelines for the Compact of Colorado Communities December 5, 2017 - Page 154 0 RESOLUTION NO. 41 Series of 2017 A RESOLUTION TO JOIN THE COMPACT OF COLORADO COMMUNITIES AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, Colorado communities share in common a strong quality of life deeply rooted in the state's vigorous economy, agricultural and environmental resources, and rich cultural heritage; WHEREAS, Colorado communities, residents and businesses throughout the state are already beginning to feel the impacts of climate change such as reduced snowpack, high heat days, earlier snowmelt runoff, and more frequent and severe floods, droughts and wildfires; WHEREAS, the Town of Vail's Environmental Sustainability Strategic Plan, adopted by the Vail Town Council in 2009, includes Goal #2, "Reduce the Town of Vail municipal and community energy use by 20% below 2006 levels by 2020, in order to effectively reduce the Town's contribution to greenhouse gas emissions and impact on global climate change"; WHEREAS, the Town of Vail supports the goals of the Climate Action Plan for the Eagle County Community of a reduction of greenhouse gas emissions of 25% by 2025 and 80% by 2050; WHEREAS, Vail seeks to join neighboring communities in developing innovative ways to address climate change, build community resilience and stimulate local economies; WHEREAS, on May 19, 2017, elected officials and senior staff from Vail and other Colorado cities and counties pledged to present a formal charter to become co- founding members of the Compact of Colorado Communities; WHEREAS, the mission of the Compact of Colorado Communities is to build capacity of Colorado cities and counties in developing and implementing aggressive climate change and clean energy initiatives thus ensuring the security and economic prosperity of its member communities; WHEREAS, the Compact of Colorado Communities will advance climate change action and preparedness through: • Providing training and technical support to member communities in developing and delivering community improvement programs advancing GHG reduction, clean energy and climate preparedness; • Facilitating peer learning and resource sharing between local governments • Enhancing local government capacity to address climate related risks and opportunities throughout critical decision-making roles; • Securing technical support and funding resources for members' local implementation efforts; • Spurring creation of jobs, improving public health and demonstrating bold actions; and Resolution No. 41, Series of 2017 Page 1 of 3 December 5, 2017 - Page 155 0 NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: The Town of Vail hereby formally joins the Compact of Colorado Communities and will adhere to the requirements for all Compact members that are summarized below and accounted for in the Compact's published guidelines: 1. Training & Capacity Building • Commit at least one elected official and assign at least one senior staff member to participate in the annual convening of the Compact. • Commit leadership and staff participation in annual climate change training as referenced in the Compact's published guidelines. 2. Contribution & Funding • Make an annual contribution to the Compact of $2,000, subject to annual appropriations, with the contribution due by no later than 30 days after the local government's fiscal year start date o Note: if a community's fiscal year 2017 began between January 1 and September 30, the designated 2017 minimum membership contribution will be prorated. 3. Actions • Establish and publicly announce a new goal or initiative by no later than September 30, 2018 that meets an appropriate aggressiveness threshold to be mutually agreed upon by the parties of the Steering Committee, including the Town of Vail, in consultation with ACCO and Compact staff. 4. Participation • Assign one elected official and one senior staff person to serve as liaisons and official representatives to the Compact. • Elected officials will be invited to participate in activities designed and appropriate for elected officials and government leaders (to be held no more frequently than twice annually). • Staff liaisons will be asked to address administrative issues, process annual contributions, coordinate usage of Compact benefits and participate in Compact -wide meetings (to be held no more frequently than on a quarterly basis). Resolution No. 41, Series of 2017 Page 2 of 3 December 5, 2017 - Page 156 0 The Town of Vail hereby finds, determines and declares that this Resolution is necessary for the public health, safety and welfare of the residents/constituents of the Town of Vail. INTRODUCED, READ, APPROVED AND ADOPTED this 5th day of December 2017. David Chapin, Mayor, Town of Vail ATTEST: Patty McKenny, Town Clerk Resolution No. 41, Series of 2017 Page 3 of 3 December 5, 2017 - Page 157 0 Compact of Colorado Communities Guidelines for Member Participation & Commitments (updated August 15, 2017) Member Training & Participation COMPACT OF COMMUNITIES • Assign one elected official and one senior staff person to serve as liaisons and official representatives to the Compact. • Assign at least one elected official and one senior staff to participate in the annual convening of the Compact, the first of which will take place in late 2017 or early 2018. • The Steering Committee will work with the Association of Climate Change Officers ("ACCO") to establish parameters for each category of individuals participating in training to account for reasonable time requirements, desired core competencies, course format/delivery and appropriate learning progressions. • Commit leadership and staff participation in annual climate change training as referenced in the Compact's published guidelines per the following table: City/County Population Size Elected officials City/county management or chief of staff Staff with significant decision-making responsibilities and authority (e.g. planning, civil works, transportation, emergency management) Under 20,000 1 1 1 20,001-75,000 1 1 2 75,001-125,000 1 1 3 125,001-175,000 1 2 4 175,001-350,000 1 2 5 > 350,001 1 2 6 Member Contributions & Compact Fundraising • Encourage staff, as appropriate, to provide non-financial support to the Compact's fundraising efforts to ensure that the Compact has sufficient and sustainable funding to supports its members. • Make an annual contribution to the Compact based upon the following chart, with the contribution due by no later than 30 days after the local government's fiscal year start date. • Minimum contributions are based upon the table below: Annual Budget Member Contribution Under $10M $800 $10M - $25M $1,200 $25M - $50M $1,600 $50M - $100M $2,000 $100M - $200M $2,400 Annual Budget Member Contribution $200M - $300M $2,800 $300M - $500M $3,200 $500M - $1B $3,600 Over $16 $4,000 December 5, 2017 - Page 158 c Compact of Colorado Communities Guidelines for Member Participation & Commitments (updated August 15, 2017) Guidelines for 2017 Contributions COMPACT OF COMMUNITIES The 2017 fiscal year contributions are determined by the above contribution levels with the following prorated percentages applied. Contributions are due within 30 days of joining the Compact. January 1— March 31 April 1— June 30 July 1 — August 31 September 1 — December 31 25% I 50% I 75% I 100% Member Actions • Establish and publicly announce a new goal or initiative by no later than December 31, 2019 that meets an appropriate aggressiveness threshold to be agreed upon by the Steering Committee in consultation with ACCO, independent experts and Compact staff. • Each Compact member will have the flexibility to choose a commitment type that best fits their community's needs, opportunities, capabilities and other considerations (e.g. GHG reduction, clean energy deployment, climate preparedness). o Compact staff (leveraging third -party resources as appropriate) will provide guidance to members on shaping new goals/initiatives, as well as technical support on implementation of those activities. o Compact staff may also submit proposals to state, Federal and non-governmental organizations to secure funding for project implementation on behalf of member communities. • All final commitments must be publicly announced and should be completed within the time frame announced by the member community. Examples of goals, initiatives and projects include: o Establish a new or updated greenhouse gas reduction goal; and/or o Establish a renewable energy portfolio requirement, build a sufficiently sized renewable energy project or create a program enabling residents to access renewable energy; and/or o Establish a measurable energy-related goal resulting in a greenhouse gas (GHG) emissions reduction; and/or o Start a new local project that meaningfully reduces energy consumption or builds resilience in your community; and/or o Partner with at least one other Compact member to start a new clean energy project or climate preparedness initiative. Member Benefits • Technical support and guidance on local projects that reduce greenhouse gas emissions, increase clean energy deployment and/or build resiliency to climate affects. • Access to pro bono resources and tools made available exclusively through and by the Compact. • Opportunities to identify and establish new partners and funding resources. • Assistance with communicating and messaging with constituents. • Recognition as a signatory, and as appropriate, through speaking roles, publications and media opportunities. December 5, 2017 - Page 159 c Compact of Colorado Communities Guidelines for Member Participation & Commitments (updated August 15, 2017) COMPACT OF COMMUNITIES • Access to special events organized exclusively for Compact members and/or through third -party events/organizers, including in particular, training topics not covered by ACCO's training resources. • All online training furnished by ACCO to support members' training requirements is included with Compact membership contribution. • In addition to the staff participating in the required training referenced above, ACCO will provide on -demand and live online training at no additional cost to up to 25 total staff per year from each member community. December 5, 2017 - Page 160 0 Compact of Colorado Communities Guidelines for Member Participation & Commitments (updated august 15, 2017) Member Benefits (continued) COMPACT OF COMMUNITIES • ACCO will waive the testing and application fees for up to 3 staff per year from each member community for the Certified Climate Change Professional° (CC -P®) credential. • Invitations to participate in ACCO's member -only activities, including ACCO's mentoring program. Additional Services • Members in need of technical or staff support beyond the scope of the Compact's deliverables to members may contract the Compact to provide additional technical support provided that the scope of work is consistent with the Compact's mission and programming. Service areas will include: o Assessment of Your Workforce Capabilities & Governance Structure o Workshop design & production o Executive briefings o Customized preliminary solar energy assessments o Clean energy job fairs o Facilitating energy efficiency treasure hunts o Research and general staff support • Service availability will be limited based upon staff availability and desired timing. Member activities that have been included as part of the annual membership contribution will be given priority over prospective activities being considered subsequently. A 25% discount on services will also be applied to members who secure or reserve services as part of their annual contribution. Members interested in securing additional services should contact Compact staff for additional information and to receive an estimate. • All prospective contracted activities must be approved by the Steering Committee until the Compact has engaged an executive director. Once the Compact has employed an executive director, all contract work in excess of $15,000 per year (or more than $5,000 if it is outside the scope of the above -referenced service menu), must be approved by the Steering Committee. Participation • Assign one elected official and one senior staff person to serve as liaisons and official representatives to the Compact. • Elected officials will be invited to participate in activities designed and appropriate for elected officials and government leaders (to be held no more frequently than twice annually). • Staff liaisons will be asked to address administrative issues, process annual contributions, coordinate usage of Compact benefits and participate in Compact -wide meetings (to be held no more frequently than on a quarterly basis). • Member communities will be invited to assign staff to participate in supplemental training, working groups/committees, special events and public engagement activities as they deem appropriate. December 5, 2017 - Page 161 0 TOWN Of9 VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Burton US Open Championships follow-up request for funding for2018. PRESENTER(S): Whitney Heingartner, Burton, James Deighan, Highline ACTION REQUESTED OF COUNCIL: Council approve, modify, or deny the funding level for the 2018 Burton US Open Championships. BACKGROUND: The Burton US Open is requesting $490,000 + in-kind for 2018 which is an additional $86,000 compared to funding level of $404,000 in 2017. ATTACHMENTS: Description Memo Burton Funding Followup Burton Presentation 120517 December 5, 2017 - Page 162 0 TOWN OFD Memorandum To: Vail Town Council From: Economic Development Office Date: December 5, 2017 Subject: Burton US Open Championships Funding Request Follow -Up Action Requested: Council to approve, modify, or deny Burton's request for additional event funding for the 2018 Burton US Open Championships. Background: 2018 marks the 6th year the Burton US Open Championships will be held in Vail. The event is scheduled for March 5-10, 2018. Burton submitted their 2018 funding request in June (attached) in the amount of $490,000 + value of in-kind services described in their application. The amount of $490,000 includes an additional request of $86,000 compared to the 2017 allocated funding level of $404,000. Burton provided further information regarding their intended use of the additional funds via a memo provided to Council during the evening agenda of the October 3, 2017 meeting. Council reviewed this memo and recommended that Burton attend a future meeting to discuss the additional funding use. Next Steps: Burton will attend the Council meeting on December 5, 2017 to present their intended use of their funding requested. Attachments: ✓ Burton Funding Application to CSE ✓ Burton Memo addressing additional funding request 11/29/2017 Page 1 December 5, 2017 - Page 163 0 TOWN ell) Memorandum TO: Vail Town Council FROM: Finance Department DATE: October 3, 2017 SUBJECT: Proposed 2018 Town Manager's Budget I. SUMMARY On September 19th, Council reviewed the first draft of the Town Manager's budget for 2018. The following memo is a repeat of the memo provided on September 19th, with responses to Council inquiries highlighted below. II. DISCUSSION Information provided in this first ordinance reading of the 2018 budget includes the proposed revenue and expenditures for all town funds, a summary of changes in personnel, funding recommendations for Council contributions and a five-year capital plan. The following budget philosophies are included in this 2018 budget proposal: • Use a sales tax revenue projection of 2% over 2017 amended budget • No increase to operating budgets in departments not including specific increases that may be requested by departments to meet the stated goals of the upcoming budget year. Any special requests are outlined below. • Council supported a proposed performance-based merit increase of up to 4%. • Council discussed a number of capital projects, including some newly -identified projects currently unfunded. Responses to Council Inquiries on September 19: Council Contributions • Council asked if the irrigation system request from Betty Ford Alpine Gardens was related to prior issues with the fountains. In reaching out to both the town's facilities manager and Nicola Ripley of BFAG, staff confirmed that the irrigation issues are separate from the fountain repairs. • Council requested a future presentation from both childcare organizations in town. Staff is arranging this for a November / December meeting. • Council asked for more information on the additional $86,000 asked for the Burton US Open event. Burton has provided a more detailed explanation in Attachment A. • Council requested that staff meet with the Pete Seibert Memorial group and discuss options regarding size/scope and cost of the project. Bill Rey of Claggett Rey Gallery supported keeping the sculpture at the current "life size" however Detaimbet02131-7P a2164 6 Attachment A 9/27/2017 Goal: Level set the overall budgetary plan taking into account the past 5 years of growth and economic success for TOV combined with significant increases to in -town costs for the event. Focus: Provide a premium level of service to spectators, businesses and partners long term with continued development. Challenges: • Lodging - Rates increase exponentially year over year. • Venues/Bars/Restaurants - Pricing and terms for rental of venues for events have become unreasonable and present risk. • Safety/Infrastructure - The success and popularity of the event requires additional investment to maintain standards. The Burton US Open has created a demand that is now benefitting town businesses in what was formerly an off-peak period and now one most successful weeks of the year. We must offset a portion of the increases as a product of our success in order to keep this event sustainable over time. Burton will continue to invest in areas that are in the best interest of the Vail community and Vail businesses while keeping the 36 -year event legacy and brand intact. Investment opportunities for 2018 include: • Expanded footprint in town. New and enhanced installations improving guest experience. • Evolution of local business initiatives. Programs aimed at increasing foot traffic and spend, targeting new merchants with more integrated promotion. • Continued focus on key marketing initiatives. Attract key demographic to Vail for long term stays. Burton is committed to best in class event execution with a direct ROI for TOV at a level above industry standards, or that of other US Open partners. Burton would cap its request at the same amount for 2019, no increase beyond what has been requested for 2018. Sincerely, Burton Partnerships and Events Team Det mb8t02131-7P a0'3$61f 6 BURTON U•S•OPEN SNOWBOARDING CHAMPIONSHIPS March 5 — March 10, 2018 Application for Town of Vail 2018 Funding Applied 6/30/17 by: BURTON highline 1 December 5, 2017 - Page 166 0 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2017 by 5:00 P.M. You must provide an electronic version only (single file please), sent to csmith@vailgov.com. Any application received after that date will not be considered. For questions on the financial statements, please contact Carlie Smith at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: 2018 Burton US Open Snowboarding Championships 2. Contact person: Marc Murphy (Burton) and James Deighan (Highline) 3. Mailing address: Burton Corporation, 80 Industrial Parkway, Burlington, VT 05401 Highline, 12 Vail Rd, Suite 500, Vail, CO 81657 4. Telephone: Burton Corporation, 802.651.0493 Highline, 970.331.5312 5. E-mail address: marcmburton.com ideighan@gohighline.com 6. Members and Titles of your governing board: Marc Murphy, Director — Partnerships, Burton Snowboards Ian Warda, Senior Director — Partnerships and Events, Burton Snowboards Whitney Heingartner, Manager — Partnerships, Burton Snowboards James Deighan, Partner, Highline Sports & Entertainment, Inc. Peggy Wolfe, Director of Event, Highline Sports & Entertainment, Inc. 7. Amount of contribution requested: $490,000 + Value in kind as outlined below (and as per the full 2018 USO Operations/Storage Overview attached as Exhibit A and Exhibit B): Soccer Lot: February 22 — March 16, 2018 - full use of entire lot RV Lot: February 22 — March 16, 2018 - Full use of entire lot for oversized vehicle staging and storage with light operational use. Lot to be managed full time with dedicated Boneyard manager to interface with all vendors, TOV officials and employees, and guests. 8. Organization fiscal year-end: Burton - January 31 Highline — December 31 9. Are your books audited? Burton books are reviewed by Price Waterhouse Coopers Highline books are reviewed by Keil & Associates, CPA 10. What category of funding is your organization applying for? (see definitions on 2 December 5, 2017 - Page 167 0 page 1): Signature Event 11. How will the contribution be used? The TOV contributions will be used to provide guests of the event and the Town of Vail a high impact / safe winter sport experience to ensure repeat, long-term visits: • Grow youth outreach programs considering previous years successful activations (i.e. reporter program) • Increase communication and marketing efforts pre -event with local businesses • Grow marketing for out of state and foreign visitors • Continue growth of junior jam programming • Grow Broomball participation and community attendance • Maximize entertainment efforts at Solaris • Continue to develop logistical solutions for guests at concert venue • Identify and implement reasonable solutions for families visiting Golden Peak competition venue • Attract celebrity clientele • Data collection • Grow sponsorship & B2B opportunities for Burton and TOV • Expand environmental and sustainability efforts • Showcase Vail as a premier destination across all media outlets available to Burton 11. How does your request support item 10 of the contribution policy? The USO provides a premier event each winter which has proved to deliver a considerable increase in economic impact to local businesses and the Town of Vail which has been shown each year in our final recap. In addition to economic impact, the USO delivers a memorable experience for a key demographic which will ensure their return, year after year. From tax revenue to increases in ADR, since the USO has arrived in Vail in 2013, this Partnership has delivered measureable and positive impacts on the community, experience and economy. The 2018 USO will continue to deliver: • Global awareness • Entertainment and lifestyle attractions for millennials & families • Repeat visitors from past events, longer term stays • Encouraged participation of local community, businesses and youth • Safe environment for all guests 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Burton is a privately held company. Highline is a privately held company. The US Open Snowboarding Championships is funded by Burton Snowboards and corporate Partners 13. Organization's mission statement: Set the standard for best in class international winter events through superior on -hill venues and high levels of competition, as well as outstanding off -hill entertainment and unique activations while showcasing the partnership between three premium brands in Burton, Town of Vail, and Vail Mountain. 3 December 5, 2017 - Page 168 0 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet *Highline Sports & Entertainment, Inc. — Available upon request ** Burton Corporation, as a privately held company, It is the company policy not to disclose financial information. 4 December 5, 2017 - Page 169 0 APPLICATION FOR TOWN OF VAIL FUNDING Profit & Loss Statement — Current Fiscal Year Budget 2018 US Open Budget Marketing $4,869,000 Marketing Campaign / Media Buy $69,000 Global broadcast production / distribution $892,000 Staffing $756,000 Course / Venue build $433,000 Event infrastructure $580,000 In -town activations $450,000 Security / Police / Medical $119,000 Branding $221,000 Food & Beverage $158,000 Lodging $770,000 Travel $47,000 Shipping / Storage $32,000 Prize Money $342,000 5 December 5, 2017 - Page 170 0 ATTACHMENT A 2018 USO OPERATIONS / STORAGE OVERVIEW In order to produce a world-class event with the scope and scale of the US Open Snowboarding Championships, we require adequate operations compound space and storage facilities throughout the duration of the event, including load -in, build, event days, tear -down, and load -out. The plan below outlines these requirements which accurately represents the operations footprint of the event, and accounts for the possible impact on TOV stakeholders and guests by implementing processes and safety measures that contribute towards maintaining the high level guest experience standard that has been set in Vail. 2018 Plan Outline: Soccer Lot: February 22 — March 16, 2018 - full use of entire lot * Lot to be staffed full time with dedicated Boneyard manager to interface with all vendors, TOV officials and employees, and guests. Lot to be clearly labeled with signage at entrance notifying parking permit holders of the lot closure for the specified dates. Primary GP Operations Compound: Working area for Inventory, sort, load/prep load of all operational infrastructure from all vendors. • Long term storage • (6) 20'x8' storage containers • Heavy equipment: o (1) 8k variable reach forklift o (1) 6k rough terrain straightmast forklift o (3) skid steers with fork attachments Work Vehicles • (3) 26' box trucks, (10) pickups/vans (2) UTVs • ALL empty scaff/truss containers • (1) 20' mobile office with generator • (2) portable toilets • Vendor/Burton work vehicle parking RV Lot: February 22 — March 16, 2018 - Full use of entire lot for oversized vehicle staging and storage with light operational use. Lot to be managed full time with dedicated Boneyard manager to interface with all vendors, TOV officials and employees, and guests. Mtn. Plaza: February 22 — March 16, 2018 - 7 bays total, 2018 configuration TBD per Jeff Babb — see below for ideal configuration) Long Term Storage Facility — climate controlled, staffed, and secure GP Sponsor Village & Solaris Boneyard/Storage o Lower SV delivery and overflow storage in the lockable bays (9 & 10) § Shipping storage from USO Sponsors: o Sort, inventory and load zone in bays 11-13 § Work zone, where we have space to inventory and load everything stored in the lockable cages/bays 2 & 3 without blocking traffic. o Solaris boneyard (and/or sponsor storage zone in bays 2 & 3 o Solaris heavy equipment storage ■ (1) 8K variable reach forklift ■ (1) 6k rough terrain straight mast Race City/TV Compound: February 23 — March 16, 2018 Burton/Vail/TV/Webcast/MSI Operations Compound • Branding/MSI OPS: (1) 20x8 storage container o Snow fence: x 15,000' o SPM Poles: x 900 o Banners: x 200 6 December 5, 2017 - Page 171 0 o Banner Frames: x 200 TV Compound: March 3 — 13, 2018 o "A" Unit TV Truck (53' semi) o "B" Unit TV Truck (53' semi) o "C" Unit TV Truck (53' semi) o Satellite uplink truck (35' truck) Bottom of Slopestyle Temporary Storage Friday, 2/23/18 — 3/4/18 Scaff/truss staging for all on hill structures (2) light towers Vehicles until 3/5 Manor Vail Cages 2 x 12'x18' Long Term Storage • 2/23/18 — 3/16/18 Sponsor Village product (sampling and promotional pieces for the partners) 7 December 5, 2017 - Page 172 0 ATTACHMENT B 2018 REQUESTED TOWN SERVICES BUS RE-ROUTES: MSI will communicate reroute needs based on real time logistics onsite. However, below details possible reroute windows Golden Peak (2018) 2/23-2/28 from 4-7:45am and 5-10pm: Rails, structures, power, screen deliveries 3/3 from 5pm through 7:45am: TV truck load in Solaris (2018) Re-route at VAIL ROAD to EAST MEADOW DR/SOLARIS stop for events, concerts and concert set up: Monday,March 5, 2018 Tuesday, March 6, 2018 Wednesday, March 7, 2018 Thursday, March 8, 2018 Friday, March 9, 2018 Saturday, March 10, 2018 Sunday, March 11, 2018 6:OOam-8:OOpm 8:00am-5:00pm 5:30pm-11:OOpm 5:30pm-11:OOpm 4:OOpm-11:30pm 4:OOpm-12:OOam 8:OOam-10:OOpm BARRICADES (2018) Delivery: WEDNESDAY, March 7, 2018 Location: Solaris — East Meadow Drive Time: 10am Needs: 180 panels, Need an additional 2,000' if available Pick Up: SUNDAY, March 11, 2018 ELECTRIC (2018) It is requested to use the following Town of Vail electric during the US Open: CHECK POINT CHARLIE/GORE CREEK DRIVE Dates: FRIDAY -SATURDAY, March 9-10, 2018 Needs: POWER PANEL adjacent to Check Point Charlie Concert Sound/Audio Lights POWER FROM light poles Lights for tents along Gore Creek Drive (to Fountain) INTERNATIONAL BRIDGE Dates: FRIDAY -SATURDAY, March 9-10, 2018 Needs: POWER PANEL south of International Bridge Beer draft trailers Lights for tents along Willow Bridge Road POWER OUTLETS near Pedestrian Bridge Lights for tents along Willow Bridge Road POWER FROM light poles Lights for tents along Willow Bridge Road K-RAIL/Concrete: 2018 final needs TBD based on 2018 structures. Golden Peak: 6, 2'x3' (2k lbs) blocks o Delivery: February 23, to Race City ramp, before 7:30am or after 5:00pm Solaris: 12, k -rail o Delivery:March 4, for build start on March 5 o Pick Up: March 13 VARIABLE MESSAGE BOARDS -SIGNAGE: None requested in 2018 8 December 5, 2017 - Page 173 0 BURTON December 5th , 2017 36 YEARS STRONG BURTON • Longest Running • Most Prestigious • Globally Impactful • Premium Entertainment December 5, 2017 - Page 175 of 234 SHARED VALUES BURTON • Culture • Sport • Environment • Safety & Responsibility December 5, 2017 - Page 176 of 234 BURTON SUCCESS RETURN BURTON • Lodging — YOY 96% Capacity • ADR — Up 11%from 2016 • Net Promoter Score — 66% in 2017 • Tax Revenue — considerable & consistent growth Local Sales Tax 2017 2016 2015 2014 2013 2012 (pre USO) N/A $3,736,875 $3,586,776 $3,477,419 $3,209,239 $2,994,580 N/A $4,211,131 $4,057,344 $3,778,625 $3,690,232 $3,185,859 U.S. �PEN THE WORLD'S GREATEST SNOWBOARD EVENT MARCH �} 5.10 VAIL, COLORADO download the i Burton U•S•Open app #BunronlASOFtn441116* �I ✓ ?€ BURTON M B•BKOCK RETHINK§ December 5, 2017 - Page 178 of 234 REMARKABLE ROI BURTON • 2015: $7.70 • 2016 and beyond: $9.00+ • Incomparable • Continued Focus • Marketing and Media Value *Based on average investment of $400,800.00 over 5 years TOWN OF'VAIL TOWN OF VAII December 5, 2017 - Page 179 of 234 BURTON FUTURE FUTURE BURTON • Expanded Footprint • Lionshead • Business and Community Engagement • School outreach and youth programming • Apres All Day • Customized Marketing Initiatives • Engaging Partners Regionally at Retail • #RideResorts campaign • Capitalize on Olympic Momentum • Consumer engaging events December 5, 2017 - Page 181 of 234 OUR ENVIRONMENT BURTON Minimize environmental impact. Maximize positive social impact. • Our Product • Build higher quality products. Use less resources and better materials. Introduce new innovations and scale. • Ex. — 100% Bluesign, 100% recycled cotton, Zero biocides • Our People • Positively impact the lives of the people we touch across the world. • Ex. — 100% finished good suppliers meet Fair Labor Assoc standards • Our Playground • Improve our own house. Use our voice to influence • Ex. — Zero Waste and Carbon Neutral USO, 75% waste diverted and 25% CO2e footprint reduction at HQ BURTON 2020 SUSTAINABILITY GOALS INN OVATE AND LEAD December 5, 2017 - Page 182 of 234 BURTON Vail, Colorado World -Class Relationship TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Discussion regarding Amending Title 12, Zoning Regulations, Wildfire Mitigation PRESENTER(S): Jonathan Spence, Senior Planner, Peter Wadden, Water Quality Education Coordinator and Paul Cada, Wildland Coordinator ACTION REQUESTED OF COUNCIL: Staff requests that the Town Council provide feedback concerning the proposal. BACKGROUND: This is a proposal to clarify and codify existing standard operating procedures related to vegetation removal. The Town of Vail currently requires a Design Review Board (DRB) permit for the removal of vegetation, including trees, when not associated with another development application. The Town of Vail Fire and Emergency Services Department also issues permits for vegetation removal through a Wildfire Hazard Assessment as part of the Fire Adapted Vail Program or through the town's abatement provisions for dangerous or diseased trees. The proposal eliminates the requirement fora DRB permit following a recommendation by the Wildland Coordinator concerning vegetation removal. ATTACHMENTS: Description Staff Memorandum A. Draft Ordinance No. 17, Series of 2017 B. PEC Memo, November 13, 2017 C. PEC Minutes, November 13, 2017 December 5, 2017 - Page 184 0 (°)TOWN nFvain To: Vail Town Council From: Community Development Department Vail Fire and Emergency Services Department Date: December 5, 2017 Memorandum Subject: Ordinance No. 17, Series of 2017. Amendments to Sections 5-11-7 and 12-11-3 of the Vail Town Code related to vegetation removal for wildfire mitigation purposes. I. SUMMARY This is a proposal to clarify and codify existing standard operating procedures related to vegetation removal. The Town of Vail currently requires a Design Review Board (DRB) permit for the removal of vegetation, including trees, when not associated with another development application. The Town of Vail Fire and Emergency Services Department also issues permits for vegetation removal through a Wildfire Hazard Assessment as part of the Fire Adapted Vail Program or through the town's abatement provisions for dangerous or diseased trees. The proposal eliminates the requirement for a DRB permit following a recommendation by the Wildland Coordinator concerning vegetation removal. This proposal also corrects that the appropriate authority for the issuance of tree removal permits under the Town of Vail's abatement procedures for dangerous or diseased trees is the Fire and Emergency Services Department, not the Community Development Department. II. PLANNING AND ENVIRONMENTAL COMMISSION ACTION The Planning and Environmental Commission (PEC) held a public hearing on the proposed Prescribed Regulations Amendment on November 13, 2017 where a recommendation for approval was forwarded to the Vail Town Council by a vote of 6-0. This recommendation was based on a finding that the proposal furthered the adopted goals, objectives and polices of the Vail comprehensive plan. III. BACKGROUND Over the course of the past year, the Fire Department has evaluated all aspects of the current Wildfire Mitigation Program in an effort to identify opportunities to more effectively reduce the threat of catastrophic wildfire and associated loss of homes. This December 5, 2017 - Page 185 0 evaluation included a review of the existing Town Code pertaining to wildfire mitigation and defensible space. In collaboration with the Community Development Department, the Fire and Emergency Services Department has proposed eliminating the DRB requirement for vegetation removal when approval has been granted by the Wildland Coordinator. IV. DESCRIPTION OF THE REQUEST The following amendments are proposed with new language in underline and items to be removed designated by a strikethrough. Sec. 5-11-7: Permit for Removal An owner desiring to remove diseased trees shall file an application for a permit with the community development department Fire and Emergency Services Department. There shall be no application fee for the permit. The application shall contain a written narrative describing the type, size, quantity and general location of the diseased trees proposed to be removed. The director may perform a site visit prior to taking any action on the permit application. 12-11-3: DESIGN APPROVAL A. Scope: No person shall commence removal of vegetation, site preparation, building construction or demolition, dumping of material upon a site, sign erection, exterior alteration or enlargement of an existing structure, paving, fencing or other improvements of open space within the corporate limits of the town unless design approval has been granted as prescribed in this chapter. The addition of plant materials to existing landscaping, gardening, and landscape, and vegetation removal approved by the Fire and Emergency Services Department through a Wildfire Hazard Assessment shall be exempt from this provision. V. ACTION REQUESTED OF THE VAIL TOWN COUNCIL The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 17, Series of 2017 upon first reading. VI. ATTACHMENTS A. Draft Ordinance No. 17, Series of 2017 B. PEC Memo, November 13, 2017 C. PEC Minutes, November 13, 2017 Town of Vail Page 2 December 5, 2017 - Page 186 0 ORDINANCE NO. 17 SERIES 2017 AN ORDINANCE AMENDING SECTIONS 5-11: ABATEMENT OF DISEASED TREES AND WILDFIRE FUELS AND 12-11: DESIGN REVIEW, RELATED TO VEGETATION REMOVAL FOR WILDFIRE MITIGATION PURPOSES WHEREAS, the Vail Town Council wishes to clarify and codify existing standard operating procedures related to the removal of vegetation for wildfire mitigation purposes; WHEREAS, the Planning and Environmental Commission of the Town of Vail has held public hearings on the proposed prescribed regulations amendment and on November 13, 2017 submitted its recommendation to the Vail Town Council; WHEREAS, the Vail Town Council finds that the proposed amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; WHEREAS, the Vail Town Council finds that the amendment furthers the general and specific purposes of the zoning regulations; WHEREAS, the Vail Town Council finds that the amendment promotes the health, safety, morals and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Section 5-11-7 of the Vail Town Code is hereby amended as follows: Sec. 5-11-7: Permit for Removal An owner desiring to remove diseased trees shall file an application for a permit with the community development department Fire and Emergency Services Department. There shall be no application fee for the permit. The application shall contain a written narrative describing the type, size, quantity and general location of the diseased trees proposed to be removed. The director may perform a site visit prior to taking any action on the permit application. Section 2. Section 12-11-3 of the Vail Town Code is hereby amended as follows: 1 December 5, 2017 - Page 187 0 Sec. 12-11-3: Design Approval A. Scope: No person shall commence removal of vegetation, site preparation, building construction or demolition, dumping of material upon a site, sign erection, exterior alteration or enlargement of an existing structure, paving, fencing or other improvements of open space within the corporate limits of the town unless design approval has been granted as prescribed in this chapter. The addition of plant materials to existing landscaping, gardening, and landscape, and vegetation removal approved by the Fire and Emergency Services Department through a Wildfire Hazard Assessment shall be exempt from this provision. Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. Section 5. The amendment of any provision of the Vail Town Code in this ordinance, shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or ordinance previously repealed or superseded unless expressly stated herein. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 19th day of December, 2017 and a public hearing for second reading of this Ordinance is set for the 2nd day of January, 2018, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. ATTEST: Patty McKenny, Town Clerk 2 Dave Chapin, Mayor December 5, 2017 - Page 188 0 READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 2nd day of January, 2018. ATTEST: Patty McKenny, Town Clerk 3 Dave Chapin, Mayor December 5, 2017 - Page 189 0 (1/ 4 TOWN OF VARY Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: November 13, 2017 SUBJECT: A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Development Standards, Vail Town Code, related to vegetation removal for wildfire mitigation purposes, and setting forth details in regard thereto. (PEC17-0043) Applicant: Town of Vail Planner: Jonathan Spence I. SUMMARY This is a proposal to clarify and codify existing standard operating procedures related to vegetation removal. The Town of Vail currently requires a Design Review Board (DRB) application for the removal of vegetation, including trees, when not associated with another development application. The Town of Vail Fire and Emergency Services Department also issues permits for tree removal through a Wildfire Hazard Assessment as part of the Fire Adapted Vail Program. The proposal removes the requirement for a DRB permit following a recommendation by the Wildland Coordinator concerning vegetation removal. Based upon staff's review of the criteria outlined in Section VI of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission forward a recommendation of approval to the Vail Town Council for the proposed Prescribed Regulations Amendment. II. DESCRIPTION OF REQUEST This is a request for a recommendation to the Vail Town Council to clarify and codify existing standard operating procedures related to vegetation removal. Currently there are two (2) owner -initiated processes for the removal of vegetation in the Town of Vail. They are: 1. Design Review Board application for the removal of vegetation not associated with a development application. December 5, 2017 - Page 190 0 2. Wildfire Hazard Assessment as part of the Fire Adapted Vail Program performed by the Wildlands Coordinator. The purpose of the proposed text amendment is to clarify that these processes do not conflict with language in the Vail Town Code and that duplicate approvals for vegetation removal are not necessary. III. BACKGROUND The Community Development Department strives for rules and regulations that are consistent, enforceable, predictable and easily understood. The Community Development Department has worked closely with the Vail Fire and Emergency Services Department to ensure that the criteria used to evaluate requests for vegetation removal are consistent. Water Quality Education Coordinator Pete Wadden and Wildlands Coordinator Paul Cada have established a clear protocol including interdepartmental reporting to guarantee that all Town values, including defensible space, environmental quality and aesthetics are considered regardless of the department approving vegetation removal. IV. APPLICABLE PLANNING DOCUMENTS Title 12 — Zoning Regulations, Vail Town Code Section 3-7 Amendment (in part) A. Prescription: The regulations prescribed in this title and the boundaries of the zone districts shown on the official zoning map may be amended, or repealed by the town council in accordance with the procedures prescribed in this chapter. 8. Initiation: 1. An amendment of the regulations of this title or a change in zone district boundaries may be initiated by the town council on its own motion, by the planning and environmental commission on its own motion, by petition of any resident or property owner in the town, or by the administrator. 2. A petition for amendment of the regulations or a change in zone district boundaries shall be filed on a form to be prescribed by the administrator. The petition shall include a summary of the proposed revision of the regulations, or a complete description of proposed changes in zone district boundaries and a map indicating the existing and proposed zone district boundaries. If the petition is for a change in zone district boundaries, the petition shall include a list of the owners of all properties within the boundaries of the area to be rezoned or changed, and the property adjacent thereto. The owners' list shall include the names of all owners, their mailing and street addresses, and the legal description of the property owned by each. Accompanying the list shall be stamped, addressed envelopes to each owner to be used for the mailing of the notice of hearing. The petition also shall include such additional information as prescribed by the administrator. Town of Vail Page 2 December 5, 2017 - Page 191 0 V. PROPOSED TEXT AMENDMENT The following amendments are proposed with new language in bold and items to be removed designated by a strikethrough 12-11-3: DESIGN APPROVAL A. Scope: No person shall commence removal of vegetation, site preparation, building construction or demolition, dumping of material upon a site, sign erection, exterior alteration or enlargement of an existing structure, paving, fencing or other improvements of open space within the corporate limits of the town unless design approval has been granted as prescribed in this chapter. The addition of plant materials to existing landscaping, gardening, and landscape, and vegetation removal approved by the Vail Fire Department through a Wildfire Hazard Assessment shall be exempt from this provision. VI. REVIEW CRITERIA Section 12-3-7(C)(2) of the Zoning Regulations identifies the criteria that the Planning and Environmental Commission must consider before making a recommendation for a change to the text of the code. These criteria include the following: 1. The extent to which the text amendment furthers the general and specific purposes of the zoning regulations; and The proposed text amendment furthers the general and specific purposes of the zoning regulations by clearly informing potential applicants and property owners that a Design Review Board approval is not necessary for vegetation approved for removal by the Vail Fire and Emergency Services Department as part of a Wildfire Hazard Assessment. This text amendment will codify the existing practice of the Community Development and Fire and Emergency Services Departments and helps to improve the clarity of the code. This text amendment meets the following purposes of the zoning regulations: 12-1-2 A General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. 12-1-2 B 5. To conserve and maintain established community qualities and economic values. Town of Vail Page 3 December 5, 2017 - Page 192 0 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with municipal development objectives. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 11. To otherwise provide for the growth of an orderly and viable community. Staff finds this criterion to be met. 2. The extent to which the text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and The proposed text amendment is compatible with the development objectives of the town. This change will establish clear and consistent language in the Vail Town Code. Following are some of the relevant goals of the Town's Comprehensive Plan: • Goal #1: Vail will continue to manage growth, maintaining a balance between the bulk and mass of residential, commercial and recreational uses to ensure the quality, character, diversity and vitality of the town by ensuring that all regulatory and advisory land use documents are updated and current, providing ease of compliance and enforcement, and uniformity among regulatory and advisory documents. • Goal #3: Ensure fairness and consistency in the development review process. Staff finds this criterion to be met. 3. The extent to which the text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and The amendment is in response to a lack of clarity within existing regulations. As a matter of practice, the Community Development Department has not required an additional Design Review Board application for work approved by the Fire and Emergency Services Department. The proposed text amendment will codify this practice. Staff finds this criterion to be met. 4. The extent to which the text amendment provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives; and Town of Vail Page 4 December 5, 2017 - Page 193 0 The proposed text amendment provides a clear understanding of when a Design Review Board application is required and ensures that regulations are consistent with municipal development objectives. As a result, staff finds this criterion to be met. 5. Such other factors and criteria the planning and environmental commission and/or council deem applicable to the proposed text amendment. VII. STAFF RECOMMENDATION Based upon the analysis of the review criteria contained in Section VI of this memorandum and on the evidence and testimony presented, the Community Development Department recommends that the Planning and Environmental Commission make a recommendation to the Vail Town Council to approve the proposed Prescribed Regulations Amendment pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Development Standards, Vail Town Code, related to vegetation removal for wildfire mitigation purposes. (PEC17-0043) If the Planning and Environmental Commission chooses to recommend approval of the proposed text amendment, the Community Development Department recommends the following motion: "The Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for Prescribed Regulations Amendment pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Development Standards, Vail Town Code, related to vegetation removal for wildfire mitigation purposes, and setting forth details in regard thereto." Should the Planning and Environmental Commission choose to forward a recommendation of approval to the Vail Town Council for the proposed Prescribed Regulation Amendment, the Community Development Department recommends the Commission makes the following findings: "Based upon the review of the criteria outlined in Section VI of the Community Development Department memorandum dated November 13, 2017 and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and Town of Vail Page 5 December 5, 2017 - Page 194 0 2. That the amendment furthers the general and specific purposes of the zoning regulations; and 3. That the amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. Town of Vail Page 6 December 5, 2017 - Page 195 0 TOWN Ore) 1 Call to Order PLANNING AND ENVIRONMENTAL COMMISSION November 13, 2017, 1:00 PM Vail Town Council Chambers 75S. Frontage Road -Vail, Colorado, 81657 Present: Brian Gillette, Pam Hopkins, Ludwig Kurz, Karen Perez, John Rediker, and Brian Stockmar Absent: John -Ryan Lockman 2. Informational Update 2.1 Environmental Sustainability Plan Update Kristen Bertuglia, Environmental Sustainability Manager, introduced Jeff Hohensee, Vice President at Natural Capitalism Solutions, a consultant for the Town's Environmental Sustainability Strategic Plan (ESSP) update. Mr. Hohensee provided a PowerPoint presentation to the PEC regarding the update. The presentation began with a review of the existing goals established in the 2009 ESSP: sustainable economic and social development, public education and communication, transportation, waste diversion, energy efficiency, and ecosystem health. Hohensee described the next steps in the ESSP update process. Next steps include an implementation workshop, Town Council work sessions, PEC review and recommendation, finalize the update, and then begin implementation. Kurz & Rediker — Asked about the number of businesses involved in the Actively Green program and the level of training involved. Bertuglia responded that there are over 100 businesses involved, 51 of which are certified. She then outlined the training available to said businesses. Gillette — Asked for clarification on the progress made in regards to energy efficiency. Bertuglia referenced a chart depicting the Town's municipal carbon dioxide production. Gillette commented that ice melt systems need to be addressed, not just for new projects but upgrading the existing system. The PEC and Hohensee discussed the benefits of electric vehicles and renewable energy. Perez — Asked for clarification on how far into the future the ESSP will be updated. Bertuglia responded that the goal is to update the plan approximately every five (5) years. Rediker — Asked about the reduction in the use of pesticides in the Town. Bertuglia confirmed that there has been a reduction in the use of pesticides. December 5, 2017 - Page 196 0 Rediker asked if literature was sent to homeowners educating them on the use of pesticides or if there was an employee they can talk to about such matters. Bertuglia responded there has been information provided on the lovevail.org website, in direct mailers, brochures, monthly Lunch with the Locals events, and in an annual landscaping workshop where participants are eligible to become Gore Creek Leadership Partners. There is also a watershed education coordinator on staff that can answer questions and provide guidance. Kurz — Asked about considerations of climate change and the changing nature of the Environmental Protection Agency (EPA). Hohensee stated that one of the biggest short-term concerns is drilling on public lands. 3. Site Visits: 3.1 Site Visit to Solar Vail, 501 N. Frontage Road W., to observe existing conditions and prepare for review of the development plan, conditional use permit, and variance applications. (PEC17-0046, PEC17-0050, and PEC17- 0051) 4. Main Agenda 4.1 A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, concerning an update to the 1994 Comprehensive Open Lands Plan, and setting forth details in regard thereto. (PEC17-0049) Applicant: Town of Vail, represented by Kristen Bertuglia, Environmental Sustainability Manager Planner: Chris Neubecker Motion: Table to November 27, 2017 First: Perez Second: Kurz Vote: 6-0-0 Bertuglia introduced Tom Braun, Braun Associates, Inc., who provided a PowerPoint presentation on the update to the 1994 Comprehensive Open Lands Plan. While it is often regarded as an Open Space plan, the plan is more than that as it includes trails, vacant lands, etc. Braun summarized the objectives and areas of focus of the 1994 plan. The main areas of focus were environmentally sensitive lands, Town -owned lands / use of lands, and trails. The goals of the update include: confirmation of community goals and priorities, evaluate the action plan, provide better direction on trails, evaluate Town -owned lands, and management strategies. Braun outlined the approach and timeline of the update. The Town is nearing the end of the process as a draft plan has been provided for public comment. The PEC is required to make a recommendation to the Town Council, who will make a final vote on the plan update. Braun summarized the community input received throughout the planning process. Topics important to the public included: land acquisitions, protecting environmentally sensitive lands, trails, community facilities, and housing. December 5, 2017 - Page 197 0 Braun reviewed the major changes between the 1994 plan and the update in regards to environmentally sensitive lands, the use of Town -owned lands, trails, and the action plan. Rediker stated that there is a member of the public that would like to comment but is limited in their availability today. Rediker opened the meeting for public comment. Anne Esson — Expressed her concern about an environmentally sensitive piece of land that is also identified as a priority area for a new mountain bike trail. The area is used by peregrine falcons for nesting. She described the importance of peregrines to the environment and their sensitivity to human interference. She stated that there are alternative locations for the proposed trail. Gillette — Asked for clarification as to which proposed trail Ms. Esson was describing. Gregg Barrie, Senior Landscape Architect, noted that the referenced trail is labeled as #13 in the plan update. Mr. Barrie stated that any proposed trail would need to be reviewed for its impact on the environment and wildlife, such as peregrines. The plan is currently at such a high level that further investigation would be conducted if a decision were made to construct said trail. Braun continued his presentation by referring to a diagram that identified private undeveloped properties and environmentally sensitive areas within the Town. He identified specific properties of interest for the plan update. Braun reviewed the proposed implementation strategies for the environmentally sensitive lands and different protection strategies for Town - owned environmentally sensitive lands. Designated Open Space and conservation easements are two (2) such strategies. Braun referenced an image that depicted the 26 properties within the Town that could be zoned to Designated Open Space. There were four (4) areas that were deemed worthy of discussing if the Town should pursue conservation easements: Gore Creek Corridor, Katsos Ranch, Donovan Park Upper Branch, and two (2) parcels in Booth Falls. The plan does not make any recommendations for the potential Designated Open Space or conservation easement properties. Further studies are required prior to any decisions are made regarding said properties. Braun continued by discussing the identified public facilities and community use needs. There are 161 Town -owned lands that were reviewed for their ability to meet any of the public facility or community use needs. Of the 161 properties studied, there are eight (8) properties left that might accommodate such needs. The Middle Bench of Donovan Park is one such property. However, it was purchased with RETT funds that limit its potential uses. The team then analyzed 106 privately -owned properties for their ability to accommodate public facilities or community use needs. There were three (3) properties identified: Chamonix Road parcels, the site of the former Roost Lodge, and the CDOT/Bighorn parcel. December 5, 2017 - Page 198 0 Braun then discussed strategies and recommendations for the management of Town -owned lands. Rediker — Asked how many properties in the Town have conservation easements located on them. Braun responded that there are four (4) such properties. Rediker asked about the advantages for conservation easements versus the Town zoning a property as Designated Open Space. Braun stated that the difference is that conservation easements are permanent while Designated Open Space zoning could conceivably be changed over time as resident and/or Board priorities change. Stockmar — Stated he would like to understand more about the legal constraints that a land trust imposes on property. Braun responded that uses of the land are negotiable with the land trust. Rediker added that he understands private conservation easements tend to be more stringent because there is a considerable tax benefit for such easements. Rediker asked what the benefit to the Town is when the Town itself can limit the uses, and the Town does not get a tax benefit. Braun continued his presentation by discussing the trails component of the plan update. Braun stated that there has been a strong interest and passion in trails, but there have been divergent opinions. Small group meetings and a trails workshop was held in order to guide the trails portion of the plan update. The five (5) major themes in regards to trails were: safety, sustainability, accessibility, diversity, and connectivity. Braun summarized the vision statement established for trails in the Town. Referencing an image, Braun described the existing trails and those proposed as part of the plan update. Any new trails will require a thorough review of any impact on the environment and wildlife. Stockmar — Asked about what enforcement methods are in place for preserving "hiking only" trails. Braun responded that it is difficult to enforce such regulations. Braun then outlined the next steps and implementation process for establishing any new trails. Such steps include detailed studies and designs, community process, a two-step process with the United States Forest Service (USFS), and examining potential collaborations down valley. Braun concluded his presentation by reviewing the updated action plan that would be required to implement all of the recommendations made within the plan update. Stockmar — Stated that he views the meeting as an introduction with the need for additional meetings. He believes that an enforcement mechanism for "hiking only" trails is required. Barrie stated that this can be done primarily through trail design. He added that any trail on USFS property is considered a multi -use trail. Stockmar added that he would like to examine parking restrictions for trailheads, especially at Booth Creek. Braun stated that the Town coordinate with the USFS as how trailheads can be better managed. Outreach to trail users is another recommendation within the plan update. December 5, 2017 - Page 199 0 Rediker — Asked if there is anything within the updated action plan that addresses the previous comment regarding the protection of the peregrine nesting areas. Barrie pointed out language on page 28 of the plan update that states trail development is subject to the review of its impact on the environment and wildlife. Rediker opened the hearing for public comment. Wolf Mueller — Asked about a parcel in the Glen Lyon subdivision and its relevance to the plan update. Braun identified the property as Item No. 2 on the map in the plan update. There are private covenants on the property that maintain the property as open space. Gillette asked why the property is not being considered for a conservation easement. Braun stated that it is a possibility, but does not currently me the criteria required for designation. Jim Daus, Eagle Valley Land Trust — Stated that the Land Trust is available to help provide information and facilitate any Town requests. He commented that the Designated Open Space zone district is a great tool that not many communities possess. Asked that a comment on page eight (8) of the plan update regarding fees for monitoring conservation easements be stricken. Added that there are ways for the Town to save money by utilizing conservation easements and would like to see that reflected in the plan update. Gillette asked for clarification as to how the Town can save money. Daus stated that the cost savings would be for private property owners. Paul Rondeau — Is concerned about the process. He stated that he has provided a four (4) page document, dated October 2, 2017 to the PEC, and wants to know if the document was presented to the PEC. Bertuglia stated she believes the document was provided at the prior meeting in which the plan update was discussed. Rondeau summarized the document's contents. Topics included an area near upper Matterhorn Circle, reasons why the middle bench of Donovan Park should be zoned Designated Open Space, and a process that would involve an Open Space Board of Trustees. Gillette indicated that the role of an Open Space Board of Trustees is included in the plan update document. Braun confirmed Gillette's statement. Their role is to focus on making recommendations for properties to be zoned Designated Open Space. Neubecker confirmed Mr. Rondeau's document was included with the October 9, 2017 PEC packet. Tom Vucich — Summarized the primary objective of the 1994 Comprehensive Open Lands Plan was to acquire and protect open space. He believes throughout the process the public has been vocal that this should still be the same goal. Jim Daus — Asked that recreation be included as a potential use for conservation easements. Hopkins — Stated that she would like another two (2) weeks to think about and review the plan update. December 5, 2017 - Page 200 0 Perez — Appreciates all of the citizen participation. She would also like time to further think about the plan update. Kurz — Agreed with Commissioners Perez and Hopkins that additional time for review of the plan update is necessary. Does not believe the 1994 plan is broken, but does need updating. He agrees with Tom Vucich that protecting open lands is still important, but the Town may also benefit from purchasing sites that might be available for development for facility and community needs. He believes trail development needs to be studied very closely to accommodate as many people as possible. Gillette — Supports the plan update. He believes that the plan update should address comments made in regards to additional information about conservation easements and land trusts. The differences between Designated Open Space and conservation easements need to be made clearer. He does not generally support the use of conservation easements on Town -owned lands. He would like to know how more public lands can be protected through the Designated Open Space district through a possible amendment to the Town Charter, if necessary. Stockmar — Concurs with the other Commissioners. He believes it is a complex issue that needs more time to be fully reviewed. Rediker — Agrees with the rest of the PEC. He thanked the citizens for their participation. He encouraged the PEC to provide a list of questions and concerns so that they can be addressed at the next meeting. George Ruther, Director of Community Development, stated that it would be best if the questions and concerns be brought forth at the next meeting. 4.2 A request for the review of a development plan, pursuant to Section 12-61-11, Development Plan Required, Vail Town Code, for the construction of employee housing units (EHUs) with the following associated requests: (1) a request for the review of a conditional use permit, pursuant to Section 12-61- 3, Conditional Uses, in accordance with the provisions of Section 12, Chapter 16, Conditional Use Permits, to allow for business offices and professional offices, as further regulated by Section 12-16-7, Use Specific Criteria and Standards, Vail Town Code; (2) a request for the review of multiple variances in accordance with the provisions of Section 12, Chapter 17, Variances: (a.) a variance from Section 12-61-8, Parking and Loading, Vail Town Code to allow parking in the front and side setbacks; (b.) a variance from Section 12-10-9, Loading Standards, Vail Town Code, to allow for a loading berth Tess than the required dimensions; (c) a variance from Section 12-21-10, Development Restricted, Vail Town Code, to allow for development on a slope greater than forty percent (40%); (d.) a variance from Section 14-5-1, Minimum Standards, Vail Town Code, to allow for greater than twenty five percent (25%) of the required parking spaces to be compact parking spaces; and (e.) variances from Section 14-6-7, Retaining Walls, Vail Town Code, to allow retaining walls with an exposed face height over six feet (6') tall and over three feet (3') tall within the front setback, located at 501 North Frontage Road West / Lot 8, Block 2, Vail Potato Patch Filing 1, and setting forth details in regard thereto. December 5, 2017 - Page 201 0 (PEC17-0046, PEC17- 0050, PEC17-0051) Applicant: Sonnenalp Properties, represented by GPSL Architects, P.C. Planner: Chris Neubecker Motion (Development Plan, PEC17-046): Approve, with Conditions First: Kurz Second: Stockmar Vote: 5-1-0 (Gillette Opposed) Conditions: 1. Approval of this development plan is contingent upon the applicant obtaining Town of Vail approval of an associated Design Review Board application. 2. The Applicant shall obtain an access agreement from the Town of Vail, in a form acceptable to the Town Attorney, for any and all driveway improvements on, over or across Town owned Tract A, Middle Creek Subdivision. Such agreement shall be executed prior to issuance of a building permit. 3. Concurrent with the submission of a building permit application, the applicant shall submit a site specific geological investigation, in accordance with Section 12-21-13, Vail Town Code, for any proposed development within a mapped Rockfall Hazard Area. The applicant shall be responsible for any changes to the building permit plans required by the professional geologist or registered professional engineer who prepared the report. 4. Prior to issuance of a Certificate of Occupancy or Temporary Certificate of Occupancy for the building, the applicant shall legally execute and record with the Eagle County Clerk and Recorder the Town of Vail Type VI employee housing unit covenant for all sixty-five (65) residential units within the building. 5. Prior to issuance of a building permit, the applicant shall exchange eleven (11) existing deed restrictions on the property to other locations in the Town, though the Employee Housing Unit Deed Restriction Exchange Program, Section 12-13-5 Vail Town Code. Motion (Conditional Use Permit, PEC17-0050): Approve, with Conditions First: Stockmar Second: Kurz Vote: 6-0-0 Conditions: 1. This Conditional Use Permit shall lapse and become void if a building permit is not obtained and diligently pursued toward completion or the approved use has not commenced within two (2) years from the date of approval. Any conditional use which is December 5, 2017 - Page 202 0 discontinued for a period of two (2) years, regardless of any intent to resume operation, shall not be resumed thereafter; any future use of the site or structures thereon shall conform to the provisions of Title 12, Vail Town Code. 2. Failure of the applicant to adhere to these conditions of approval may require review of this Conditional Use Permit, including a public hearing by the Planning & Environmental Commission, and may result in revocation of this permit. Motion (Variances, PEC17-0051): Approve First: Kurz Second: Stockmar (Gillette Opposed) Vote: 5-1-0 Neubecker began his presentation by summarizing the applicant's request. The proposal is for 65 employee housing units (EHUs) with a small office (requiring a Conditional Use Permit) used for managing on-site and off-site housing owned by the applicant. The Housing (H) District allows for a lot of flexibility in regards to development standards. There are five (5) variances associated with the proposed development plan. Neubecker stated that the PEC conducted a conceptual review of the project in April of 2017. Also, there was a previous approval for a similar but larger development on this site in 2008, but the project never moved forward. Neubecker clarified that within the proposed motion, the number of deed restriction units to be exchanged for off-site units should be changed from nine (9) to eleven (11), as there are eleven (11) EHUs currently on the property. Neubecker stated that multiple Town planning documents cite the need for employee housing within the community. In regards to the development plan, the PEC is asked to specifically review building height, GRFA, and lot area. Neubecker reviewed the development plan documents that would be incorporated into any approval. The applicant has received permission to proceed from the Town Council to use Town -owned property to the east for site access. The property is in proximity to Lionshead and multiple bus routes. The project has only 34 parking spaces where 113 are required, but the applicant has provided a parking management plan that addresses said shortage. Neubecker emphasized that there is specific review criteria for a development plan, conditional use permit, and variances. Staff recommends approval of the application. Perez — Asked for specifications as to the end use of the project. She believes the parking management plan only speaks to the occupancy of the building by Sonnenalp staff. Pratt stated that 16 units will first be offered to the public before Sonnenalp staff. Perez asked if parking will be available to the non-Sonnenalp staff. Pratt stated that leases will be offered first to those without vehicles. Pratt stated that the item is nearly identical to what was proposed in April of 2017. December 5, 2017 - Page 203 0 Stockmar — Stated that the west fagade has balconies that may represent an attractive nuisance due to their proximity to the sloping hillside. Pratt stated that final grading is unavailable at this time. Rediker — Asked Pratt to confirm that the parking management plan applies to all of the units, not just Sonnenalp employees. Pratt stated that the request could be made a condition of approval. Rediker asked how much further up the hillside development would occur beyond the location of the existing retaining walls. Pratt stated that it will extend approximately fifteen feet (15') beyond the current location. Rediker asked for the height of the retaining wall in the rear. Pratt stated that it is not certain because they do not have final grading information available. Rediker asked if the retaining wall will be visible from the North Frontage Road. Hopkins — Asked for clarification as to what will happen to the existing retaining walls. Kurz — Asked what will happen to the telecommunications equipment on top of the existing building. Pratt stated he is unsure at this time if the existing operator will seek to maintain a presence on the new building. Kurz asked for clarification as to the size of the proposed loading berth. Rediker asked if the plans accommodate for telecommunications equipment if the operators seek to stay at the project site. Pratt responded that they will be incorporated into the chimneys shown on the plan elevations. Rediker opened the hearing for public comment. There was no public comment. Stockmar — Pleased with the development plan, despite the number of variances requested. The requested variances will not negatively impact the area. He believes this is an appropriate project for the site. Gillette — Is concerned about the parking variance request and cannot support the project as is. Kurz — Believes the parking variance will not negatively impact the area because of the close proximity to Lionshead. He feels the community benefits (65 EHUs) outweighs the need for parking. Perez — Supports employee housing, but she has to look beyond the site. The PEC just approved a parking structure at Red Sandstone Elementary School because there is a lack of parking in the area. She is concerned about the requested parking variance, especially because there is an office use associated with the request. Hopkins — The goal of the Environmental Sustainability Strategic Plan (ESSP) is to reduce the amount of vehicles within the Town. This is the type of project that allows for people to not need a vehicle. She supports the project. Rediker — Asked where emergency vehicles will access the property and how December 5, 2017 - Page 204 0 they will maneuver on-site. Pratt stated that the Fire Department has reviewed the proposal and is comfortable they can maneuver the site. Rediker summarized all the approvals requested and stated he does have concerns regarding the lack of parking, but he does believe the location is well served by bus routes and is pedestrian -friendly. He believes the development plan, conditional use permit, and the variance meet their respective required review criteria. Perez — Asked if the applicant would dedicate one (1) parking space per each unit for non-Sonnenalp employees. Johannes Faessler, owner of the property, stated that he was unwilling to do so. He stated that he has already talked with people interested in renting the units and that only a few stated that they require parking spaces. Perez stated that there is nothing from preventing residents from waiving their parking space if it is not required. Faessler stated that the proposal at hand is the best that can be done in regards to the amount of parking provided. Hopkins stated that the intention of the proposal is for seasonal workers, not permanent families. Pratt added that the parking management plan specifies a property owned by Sonnenalp in East Vail that can be used for parking/vehicular storage. Pratt also stated that the First Chair project across from Solar Vail has more beds per parking space than what is proposed for Solar Vail. Gillette asked if there was a variance granted for their parking. Neubecker stated that the First Chair development received approval for the amount of parking spaces provided. Gillette stated that the reason the Town has a parking issue is because not enough parking has been built. Faessler stated that the Town's parking issues can be separated from the Town's affordable housing problem. Gillette — Asked Neubecker about a procedural issue for voting on the requested variances. Neubecker stated that if he wished to vote against the parking spaces, he would vote against the development plan, not any particular variance. 4.3 A request for the review of variance from Section 12-6D-6, Setbacks, Vail Town Code, in accordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to allow for a variance to a side setback, located at 1200 Ptarmigan Road, Unit A / Lot 1, Block 8, Vail Village Filing 7, and setting forth details in regard thereto. (PEC17-0047) Applicant: Eileen Hyatt, represented by RKD Architects, Inc. Planner: Matt Panfil Motion: Table to December 11, 2017 First: Kurz Second: Perez Vote: 6-0-0 4.4 A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations December 5, 2017 - Page 205 0 amendments to the following: (1) Section 12-2-2, Definitions of Words and Terms, Vail Town Code, to add a definition for Lodge, Mixed -Residential; (2) Section 12-7A-3, Conditional Uses, Vail Town Code to allow Lodge, Mixed - Residential as a conditional use within the Public Accommodation (PA) District; (3) Section 12-7J-3, Conditional Uses, Vail Town Code to allow Lodge, Mixed -Residential as a conditional use within the Public Accommodation -2 (PA -2) District; and (4) Section 12-16-7, Use Specific Criteria and Standards, Vail Town Code, to add Item A-17, Lodge, Mixed - Residential, and setting forth details in regard thereto. (PEC17-0052) Applicant: Braun Associates, Inc. Planner: Matt Panfil Withdrawn. 4.5 A request for a final recommendation to the Vail Town Council on a major amendment to Special Development District No. 36, Four Seasons, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, for a conditional use permit for a Lodge, Mixed -Residential, pursuant to Section 12-7A-3, Conditional Uses, in accordance with the provisions of Section 12, Chapter 16, Conditional Use Permits, to allow for the reconfiguration of existing accommodation units, fractional fee units, and dwelling units, located at 1 Vail Road/Lots A -C, Vail Village Filing 2, and setting forth details in regard thereto. (PEC17-0053) Applicant: Ex Vail LLC Extell Development, represented by Braun Associates, Inc. Planner: Matt Panfil Withdrawn. 4.6 A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning Regulations, Vail Town Code, related to vegetation removal for wildfire mitigation purposes, and setting forth details in regard thereto. (PEC17-0043) Applicant: Town of Vail Planner: Jonathan Spence Motion: Approve First: Stockmar Second: Hopkins Vote: 6-0-0 Spence introduced the proposed text amendment by describing the three (3) different ways in which trees can be removed within the Town: 1.) abatement, 2.) Design Review Board (DRB) approval, or 3.) Wildfire Assessment conducted by the Fire Department. The Town is working together to make sure all tree removal requests follow the same criteria. The text amendment is a clean-up of existing language that is necessary to make sure the code is consistent across tree removal processes. December 5, 2017 - Page 206 0 Rediker opened the hearing for public comment. There was no public comment. There was support from all of the members of the PEC. Rediker stated that the proposed text amendment complied with all review criteria. 5. Approval of Minutes 5.1 October 23, 2017 PEC Results Action: Approve First: Kurz Second: Stockmar Vote: 6-0-0 6. Adjournment Action: Adjourn First: Kurz Second: Perez Vote: 6-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. December 5, 2017 - Page 207 0 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA Meeting Results ATTACHMENTS: Description November 14 VLHA Meeting Results TOWN Of9 December 5, 2017 - Page 208 0 Vail Local Housing Authority TOWN UFO Meeting Results MEMBERS PRESENT Steve Lindstrom Francisco Meza James Wilkins Molly Morales Mary McDonald Staff Lynne Campbell George Ruther Tuesday, November 14, 2017 3:00 PM — 5:00 PM Municipal Building Admin Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS ABSENT A quorum being present Linstrom called the meeting to order at 3:00PM. Linstrom proposed to the Board and Staff future meeting agendas indicate 1 hour beginning at 4:00PM for executive session to review Vail InDEED applications. All agreed. Discussion ensued regarding Eagle River Water and Sanitation District's Stillwater housing project and outcome from Eagle County's Planning Commission meeting. The project passed and is scheduled to be heard at the Eagle County Board of Commissioners on December 6, 2017 at 3:00PM. Linstrom encouraged Wilkins to circulate the challenges ERWSD faced when proposed projects forward go before staff and board reviews. Linstrom reminded the Board Vail Mountain View and Marriott Residence Inn projects remain in review. Vail Mountain View is scheduled with Town Council December 5th and asked members if all continued to back this project. All members confirmed they're support. Ruther commented it is important for decision makers to hear VLHA support. EHUs maybe more beneficial today than hotel rooms have been previously. Eagle County Housing denied Sonnenalp Properties request for funding the redevelopment of Solar Vail and therefore the request will not move forward to County Commissioners. Meeting results from October 24, 2017 were reviewed and approved by the Board. Motion: Wilkins Second: Morales Vote: 5-0 Page 1 December 5, 2017 - Page 209 0 The Board and staff discussed the proposed resale lottery council memo. The Board reviewed goals and objectives for amending the existing lottery process. Telecommuting was mentioned however staff felt it would be too challenging to enforce and didn't seem like it would be feasible. Ruther confirmed lottery under the new process participants could own Eagle County residential property up to closing of the deed restriction. Resale applicants could continue to own vacant residential land and commercial real estate. Ruther said upon Council decision staff will create an implementation process. Linstrom suggested the memo include a list of resale properties affected by the proposed changes. The Board was satisfied with the council memo upon inclusion of the minor changes. Next up was an update on Vail InDEED Marketing. Staff stated the website was live, word of mouth is being successful and they were working with Susan Mitchell for additional marketing materials. Suggestion by the Board was to ensure a link to Vail InDEED was both on the www.vailgov.com home page as well under the housing page. Staff will make changes. Ruther provided the Board with Vail InDEED application updates. Shay's have committed to the agreed funding and will close after the first of the year. Burns was disappointed in the amount offered and will not be moving forward. Sanseverino is still considering the offer pending additional documentation sent to him for review. Higgins asked if the Board would reconsider the amount offered. He was told no. Staff asked the Board to review Vail InDEED application questions. Based on the Board comments changes will be made to the website adding: • Number of unit parking spaces, total property parking spaces • If purchasing, are you under contract? What is the contract price? • Do you have a closing date or date decision needed? • Is there a mortgage or other liens on the property to be deed restricted • Is there a Home Owner's Association (HOA)? • Is there a right of first refusal? • Is or are there any upcoming special assessments? • How much money are you requesting? There were no new applications for review at this meeting. Members discussed the status of the Open Lands Plan and if there were properties of concern. Ruther mentioned there were 3 considerations. The lots behind Safeway, Donovan middle bench and 9 acres owned by ERWSD by the water tank in West Vail. Ruther said the Board could recommend a policy statement. The Board will discuss and provide a recommendation to council. Page 2 December 5, 2017 - Page 210 0 Ruther also mentioned the Environmental Strategic plan is to be updated and suggested the Board make housing recommendations in that plan. Meeting adjourned at 4:30 PM. Motion: Wilkins Second: Linstrom Next Meeting — November 28, 2017 Future Agenda Items: • Bi Annual VLHA Report • Establish Fair Market Rent Value Page 3 Vote: 5-0 December 5, 2017 - Page 211 0 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: October 2017 Sales Tax Report ATTACHMENTS: Description October 2017 Sales Tax Report TOWN Of9 December 5, 2017 - Page 212 0 MEMORANDUM November 28, 2017 To: Vail Town Council Kathleen Halloran From: Johannah Richards Re: October 2017 Sales Tax Vail will collect an estimated $40,800 in additional October sales tax to bring collections up to $867,555. October will be down 4.3% or $38,830 from October 2016 and down 6.8% or $63,571 from budget. Current year to date sales tax collected is $20,799,695. Collections are down 0.6% or $133,310 from 2016 and up 0.8% or $164,459 from budget. December 5, 2017 - Page 213 0 Month 2006 2007 2008 2009 2010 2011 Town of Vail Sales Tax Worksheet Estimate 11/28/2017 2012 2013 2014 2015 2016 Budget 2017 Collections Budget Variance % Change from 2016 % Change from Budget January 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,696,798 3,738,824 3,711,004 3,724,633 13,629 -0.38% 0.37% February 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,477,419 3,593,947 3,746,055 3,677,917 3,692,013 14,096 -1.44% 0.38% March 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,788,185 4,053,961 4,225,921 3,619,002 3,639,497 20,495 -13.88% 0.57% April 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,186 1,280,641 1,370,929 1,089,749 1,288,533 1,385,230 96,697 27.11% 7.50% May 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 584,454 654,462 670,927 658,220 (12,707) 0.57% -1.89% June 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,242,400 1,318,092 1,351,149 1,387,120 35,971 5.24% 2.66% July 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,829,102 1,937,989 2,053,773 2,105,358 2,211,507 106,149 7.68% 5.04% August 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,674,813 1,702,579 1,849,815 1,896,301 1,859,536 (36,765) 0.53% -1.94% September 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,240,277 1,349,929 1,383,919 1,374,384 (9,535) 1.81% -0.69% October 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 835,649 906,385 931,126 867,555 (63,571) -4.28% -6.83% Total 14,270,840 15,343,390 16,259,629 13,707,491 14,011,277 15,608,340 16,246,755 17,630,194 19,100,691 20,258,983 20,933,005 20,635,236 20,799,695 164,459 -0.64% 0.80% November 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 997,100 989,320 996,463 December 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,818,096 3,885,849 3,840,919 3,903,301 Total 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 25,141,932 25,763,244 25,535,000 December 5, 2017 - Page 214 of 234 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: September 2017 Vail Business Review ATTACHMENTS: Description September 2017 Vail Business Review TOWN Of9 December 5, 2017 - Page 215 0 TOWN OF VAIL 75 South Frontage Road West Vail, Colorado 81657 vailgov.com Vail Business Review September 2017 November 28, 2017 Finance Department 970.479.2100 970.479.2248 fax The Vail Business Review breaks down the four percent sales tax collected for the month of September 2017 and year to date collections through the third quarter of 2017. Overall September sales tax increased 1.8% with retail decreasing 6.0%, lodging increased 20.9%, food and beverage increased 5.3%, and utilities/other decreased by 19.4%. Excluding the out of town category; sales tax for the month of September was up 8.0%. Year to date sales tax through the third quarter of 2017 decreased 0.5% with retail increasing 0.6%, lodging increased 1.2%, food and beverage decreased 1.4%, and utilities/other decreased by 9.7%. Excluding the out of town category; sales tax year to date is up 0.5%. Electronic filing and payment of Vail sales tax is now an option. Please visit www.vailoov.com/epav Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Kathleen Halloran at (970) 479-2116. Sincerely, Johannah Richards Sales Tax Administrator December 5, 2017 - Page 216 0 September TOWN OF VAIL BUSINESS REVIEW TOM OF VAIL Sales Tax Newsletter September 2017 Sales Tax September September September 2016 2017 % Collections Collections Change VAIL VILLAGE Retail 191,927 188,627 -1.72 % Lodging 179,552 231,484 28.92 % F & B 273,365 264,762 -3.15 % Other 18,503 13,641 -26.28 % Total 663,348 698,514 5.30 % LIONSHEAD Retail 43,071 45,848 6.45 % Lodging 107,736 117,166 8.75 % F & B 62,635 80,032 27.78 Other 5,189 7,671 47.83 % Total 218,631 250,717 14.68 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 122,048 125,368 2.72 % Lodging 22,642 25,684 13.43 F & B 29,517 40,245 36.34 Other 6,974 7,225 3.59 Total 181,182 198,521 9.57 % OUT OF TOWN Retail 154,281 120,588 -21.84 Lodging 6,462 8,061 24.75 F & B 555 363 -34.62 Utilities & Other 125,906 97,601 -22.48 % Total 287,204 226,614 -21.10 11/28/2017 2:09:30 PM emGovPower Page 1 of 2 December 5, 2017 - Page 217 0 September TOWN OFTOWN OF VAIL BUSINESS REVIEW VAIL Sales Tax Newsletter September 2017 Sales Tax TOTAL September 2016 Collections September September 2017 Collections Change Retail 511,328 480,430 -6.04 % Lodging And Property Mgmt 316,392 382,396 20.86 % Food and Beverage 366,072 385,401 5.28 % Other 156,573 126,142 -19.44 % Total 1,350,365 1,374,384 RETAIL SUMMARY 1.78 September September September 2016 2017 yo Collections Collections Change RETAIL -FOOD 99,180 103,426 4.28 RETAIL -LIQUOR 33,400 34,803 4.20 RETAIL -APPAREL 91,557 98,466 7.55 RETAIL -SPORT 76,238 78,694 3.22 RETAIL -JEWELRY 24,061 18,140 -24.61 RETAIL -GIFT 5,193 4,410 -15.07 RETAIL -GALLERY 2,579 1,453 -43.65 RETAIL -OTHER 179,084 140,998 -21.27 % RETAIL -HOME OCCUPATION 36 40 12.47 Total 511,328 480,430 -6.04 11/28/2017 2:09:30 PM emGovPowe r Page 2 of 2 December 5, 2017 - Page 218 0 September YTD TOWN OF VAIL BUSINESS REVIEW TOM OF VAIL Sales Tax Newsletter September YTD 2017 Sales Tax September YTD September YTD September 2016 2017 cyo Collections Collections Change VAIL VILLAGE Retail 2,783,701 2,922,246 4.98 % Lodging 3,595,937 4,032,473 12.14 F & B 3,453,943 3,464,264 0.30 % Other 155,588 95,156 -38.84 Total 9,989,169 10,514,138 5.26 % LIONSHEAD Retail 1,025,807 1,038,498 1.24 % Lodging 2,368,292 2,448,222 3.37 % F & B 913,889 945,225 3.43 % Other 52,162 59,781 14.61 Total 4,360,150 4,491,726 3.02 CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 1,484,343 1,429,839 -3.67 % Lodging 1,030,016 609,042 -40.87 % F & B 486,018 376,083 -22.62 % Other 59,237 73,663 24.35 Total 3,059,615 2,488,627 -18.66 % OUT OF TOWN Retail 1,080,086 1,019,507 -5.61 Lodging 240,283 228,329 -4.98 % F & B 12,694 12,908 1.69 % Utilities & Other 1,288,752 1,176,792 -8.69 % Total 2,621,816 2,437,536 -7.03 11/28/2017 2:14:08 PM emGovPower Page 1 of 2 December 5, 2017 - Page 219 0 September YTD TOWN OF VAIL TOWN OF VAIL BUSINESS REVIEW Sales Tax Newsletter September YTD 2017 Sales Tax TOTAL September YTD September YTD September 2016 2017 yo Collections Collections Change Retail 6,373,938 6,410,089 0.57 % Lodging And Property Mgmt 7,234,529 7,318,065 1.15 % Food and Beverage 4,866,544 4,798,481 -1.40 % Other 1,555,739 1,405,405 -9.66 % Total 20,030,751 19,932,040 RETAIL SUMMARY -0.49 September YTD September YTD September 2016 2017 yo Collections Collections Change RETAIL -FOOD 1,167,399 1,184,045 1.43 RETAIL -LIQUOR 405,032 419,411 3.55 RETAIL -APPAREL 1,166,846 1,178,964 1.04 RETAIL -SPORT 2,043,318 2,011,965 -1.53 RETAIL -JEWELRY 171,489 173,263 1.03 RETAIL -GIFT 43,274 47,329 9.37 RETAIL -GALLERY 29,800 26,121 -12.35 % RETAIL -OTHER 1,346,421 1,368,595 1.65 RETAIL -HOME OCCUPATION 359 395 10.05 Total 6,373,938 6,410,089 0.57 % 11/28/2017 2:14:09 PM emGovPowe r Page 2 of 2 December 5, 2017 - Page 220 0 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VEAC Meeting Minutes from November, 14, 2017 ATTACHMENTS: Description VEAC Meeting Minutes, November 14, 2017 FINAL TOWN Of9 December 5, 2017 - Page 221 0 Vail Economic Advisory Council (VEAC) November 14, 2017 MEETING MINUTES Packet Materials Link: http://bit.ly/2hmF355 VEAC Members Present: Rayla Kundolf, Chris Romer, Mark Gordon, Alison Wadey, Kim Newbury-Rediker, Sara Franke, Matt Ivy, Greg Moffet, Laurie Mullen, Michael Imhof, Bob Boselli, Brian Nolan Town of Vail Staff Present: Laura Waniuk - Event Liaison Specialist, Kathleen Halloran — Finance Director, Greg Clifton — Town Manager, Ernest Saeger — Special Events Coordinator Others Present: Clare Hefferen — Callosum Creative, Jason Polland - Doubletree Town of Vail Financials, Kathleen Halloran (10 minutes) Revenue Highlights Upon receipt of all sales tax returns, September collections are estimated to be up 2.7% from last year. Year to date collections of $19.9M are down 0.4% from the prior year. RETT collections through October total $5.2M, up 19% from this time last year. Summary Across all funds, year-to-date total revenue of $48.2 million is up 2.6% from the amended budget and down 1.2% from prior year. Variances from prior year are the result of decreases in sales tax and construction fees. Vail Resorts Winter Preview, VR Marketing Team (40 minutes) Please see presentation • New 6 Pack Chair, 10th chair in 11 years, 25% increase in uphill capacity • Vail Grooming Initiative — will be grooming the back bowls about 30% more • Signature Groomed Runs — on a schedule, consistent on iconic traditions, there will be more of a discussion on grooming strategy. There will be a larger conversation around the opportunity that Vail provides to destination guests. • Vail Mountain Safety — Vail has been awarded best overall safety of a national ski resort based on specific safety criteria. • Zero Footprint (Epic Promise brand) — The three pillars of the initiatives include Zero Net Emissions, Zero Waste to Landfill and Zero Net Operating Impact to Forest and Habitat. This is a company -wide initiative. Moffet asked if the Net Operating Impact would extend to off mountain property as well, Metz said he would follow up. • The Legacy of Vail — Educated staff on vision of Vail, how the resort was created by pioneers and how they are new pioneers for the current resort. VEAC Minutes November 14, 2017 December 5, 2017 - Page 222 0 • Net Promoter Score — Vail Mountain has a goal of increasing their NPS. They are currently at 67 and have a goal to achieve a 77 by the end of the season in 2020. • Epic Day Tickets - Additional guest messaging based on tiered pricing based on timing and advance purchase. The Epic Pass pricing is still a much better value than Epic Day Tickets. Guest behavior with re -loading of Epic Tickets is shifting to purchasing online. • White Label Lodging Pages — Vail Mountain built the pages for the lodges to direct their guests to a specific page for non -Vail Resorts hotels. The pages are customizable and focus on their hotel brand. CSE 2018 Funding Allocations, CSE Members (20 minutes) Please see presentation and memo for detailed information. • Based on independent third -party survey data, the 2017 to date total direct economic impact is $14,813,923 million on an investment of $515,000 for the Community, Recreation and Cultural category. (17 events surveyed thus far) o That's an average of $28.74 payback ratio per funding dollar. Gordon covered the newly funded events and reasons for funding. • Vail Lacrosse • Vail Mountaineers Hockey • Steadman • Legacy Fighting Alliance • TEDx Vail Nolan mentioned that the early dates for May for the Legacy Fighting Alliance may be a challenge for some of the businesses in town as they are closed for off season. Waniuk said she would check into dates with the event producers. Moffet mentioned that with regard to TEDxVail, there is some opportunity for increased occupancy based on the timing. Hefferen said that previous TEDx events have been very successful, at 90% capacity. Gordon said that the criteria and event categories will continue to evolve based on town council strategy and economic conditions. Nolan said that he thinks the CSE has done a great job, and that other communities are taking note of the progress and process of the CSE. Imhof said that they use a different 3rd party survey company and it saves some of the CSE budget. Gordon spoke about the council call-ups on Vail Centre and Betty Ford Alpine Gardens and the process behind those funding decisions. Clifton said that the council just wanted further background and detail on the two events, that doesn't mean the funding will change. VEAC Minutes November 14, 2017 December 5, 2017 - Page 223 0 Town Manager's Report, Greg Clifton (15 minutes) Clifton said that the boards and commissions are a great help to the council and integrates citizens into the decisions of local government. Clifton has now been employed at the town for 60 days. Clifton provided insight into his initial impressions, his experience has been overwhelmingly positive. The quality of the staff is reflective of the community standards. Clifton said the 2018 budget process was successful. The new parking rates have also been approved and communicated. Clifton said that he is familiar with TEDx in Telluride and they are in their 4th or 5th year and it's a great series of speakers focusing on art, music, technology. It's a global program and the content is on the cutting edge. Short Term Rentals (STR) has been in discussion for quite a lengthy time now. The council has taken a slow, methodical approach to looking at this new topic. STR is a very quickly, evolving industry and many locations have been trying to adjust. It is heading to council to have a first reading of an ordinance. Citizen Input (5 minutes) N/A Other Business (5 minutes) Boselli asked about the Retail Report and the view that December is significantly lower than 2016. Metz replied that it could be related to snow conditions. An alternate reason could be ADR and there may need to be a discussion prior to next year's ski season. Doubletree is planning to open on 12/21. Adjournment Next Meeting: Tuesday, December 19, 2017 Council Chambers, Time TBD Joint Meeting with Town Council VEAC Minutes November 14, 2017 December 5, 2017 - Page 224 0 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Future meeting agenda topics ATTACHMENTS: Description Memo future meeting agenda topics TOWN Of9 December 5, 2017 - Page 225 0 TOWN OFD Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: December 5, 2017 Subject: Proposed agenda topics for future meeting agendas The listing below reflects proposed topics to be scheduled at future Town Council meetings and is informational only. Dates and topics are subject to change. Dec 19 - Regular Meeting Proposed Date Subject to Change Joint meeting with Vail Economic Council to review Year End Report from Destimetrics Afternoon CSE Interviews & Appointments Afternoon Japan Exploration Visit Update Afternoon Colorado Snowsport Museum Construction Update Afternoon Red Sandstone Elementary School Parking Structure Construction Update (design & costs) Afternoon Annual Resale Lottery Discussion and Recommendation Afternoon Review E Bikes Legislation TBD Lease Renewals (RSES, Museum) Evening Mountain View SDD Ordinance Evening Four Seasons SDD amendment Evening Third Supplemental Budget Ordinance Evening Proposed Future Topics for Council Meetings Town Council Retreat Date (Proposed) January 9, 2018 Proposal for Recognition of Boards & Commissions TBD Code Amendment - PEC Alternates TBD Energy Smart Program Update TBD Open Lands Plan Review TBD Review Segway regulations TBD Meet with Eagle County Commissioners TBD Review Childcare Assets (Vail Commons / Children's Garden) TBD COUNCIL MEETING DATES FOR 2018 Held the first & third Tuesday of each month January 2, 2018 January 16, 2018 February 6, 2018 February 20, 2018 March 6, 2018 March 20, 2018 April 3, 2018 May 1,2018 June 5, 2018 July 3, 2018 August 7, 2018 September 4, 2018 October 2, 2018 July 6, 2018 December 4, 2018 April 17, 2018 May 15, 2018 June 19, 2018 July 17, 2018 August 21, 2018 September 18, 2018 October 16, 2018 July 20, 2018 December 18, 2018 December 5, 2017 - Page 226 0 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: November Revenue Updates ATTACHMENTS: Description Nov Rev Update TOWN Of9 December 5, 2017 - Page 227 0 TOWN OF VAIL REVENUE UPDATE December 5, 2017 Sales Tax Upon receipt of all sales tax returns, October collections are estimated to be $867,555 down 4.3% from last year and down 6.8% compared to budget. Year to date collections of $20,799,695 are down 0.6% from prior year and up 0.8% from budget. Inflation as measured by the consumer price index was up 2.0% for October. Real Estate Transfer Tax (RETT) RETT collections through November 29 total $5,735,048 up 23.5% from this time last year. The annual 2017 RETT budget totals $5.85 million. Construction Use Tax Use Tax collections through November 30 total $1,753,142 up 0.6% compared to collections of $1,743,113 from this time last year. The annual budget totals $1,545,000. Summary Across all funds, year-to-date total revenue of $50.7 million is up 2.3% from the amended budget and up 1.0% from prior year. December 5, 2017 - Page 228 0 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Committee Appointments PRESENTER(S): Dave Chapin, Mayor ACTION REQUESTED OF COUNCIL: Determine appointments of council members to various local, regional, and state committees and groups. ATTACHMENTS: Description Council Committee Appointments December 5, 2017 - Page 229 0 Town of Vail Council Committee Appointments / Task Force Appointments and Representatives 2018 - 2019 Below is a list of all committees and task forces to which Council members have been appointed or for which they have volunteered from 2016 until 2017. Appointments for the 2018-2019 timframe will be made at the December 5, 2017 meeting. Committee / Task Force Council Member/s or Representative/s (2016 - 2017) Meetings Times Council Member/s or Representative/s (2018 - 2019) 1 NWCCOG (Northwest Colorado Council of Governments) Patty McKenny Town Clerk meets quarterly 2 NWCCOG meets quarterly Water Quality / Quantity Committee Kim Langmaid 3 CAST (Colorado Association of Ski Towns) 4 VRD (Vail Recreation District) / Council Subcommittee 5 Bravo! Vail Valley Music Festival 6 Channel 5 Vail Valley Community Televison Board Dave Chapin Stan Zemler Dick Cleveland Greg Moffet Stan Zemler meets 5 x annually at different locations throughout the State meets as needed Jen Mason meets 5 times per year Mike Griffin, IT staff meets every other month - not regularly 7 Vail Valley Exchange / Sister Cities Jenn Bruno meets as needed Vail Youth Recognition Award 8 Eagle County Regional Transportation Authority (ECO) Jenn Bruno meets quartelry Kevin Foley, alternate 9 TOV Open Space / Charter Committee Stan Zemler meets as needed 11/30/2017 Page 1 December 5, 2017 - Page 230 of 234 Town of Vail Council Committee Appointments / Task Force Appointments and Representatives 2018 - 2019 Committee / Task Force Council Member/s or Representative/s (2016 - 2017) Meetings Times Council Member/s or Representative/s (2018 - 2019) 10 Colorado Ski Museum and Ski and Snowboard Hall of Fame 11 Betty Ford Alpine Garden Foundation 12 Vail Local Marketing District Advisory Council (Statutory authority allows for Council appointment) 13 Vail Child Care Center 14 Donovan Park Pavilion Kim Langmaid Jen Mason random meeting times Dave Chapin, alternate Jenn Bruno Dick Cleveland, alternate Krista Miller HR & Safety Director Diana Donovan Patty McKenny Donovan Management Company (Laurie Asmussen) meets third Thursday 8:30 am - 11:30 am meets monthly as needed 15 1-70 Transportation Corridor Coaltion meets second Tuesday Stan Zemler - Exec Committee Greg Hall - staff 16 Vail Economic Advisory Council 17 Economic Council of Eagle County Greg Moffet Dick Cleveland Kelli McDonald Greg Moffet, alternate monthly 8 am - 10 am meets second Tuesday monthly 8 am - 10 am meets quarterly December 5, 2017 - Page 231 of 234 11/30/2017 Page 2 Town of Vail Council Committee Appointments / Task Force Appointments and Representatives 2018 - 2019 Committee / Task Force Council Member/s or Representative/s (2016 - 2017) Meetings Times Council Member/s or Representative/s (2018 - 2019) 18 EGE Air Alliance 19 Colorado Municipal League - Policy Committee (standing committee that develops the League's legislative program; composed of municipal member representatives) 20 Vail Parking Task Force (Advisory Group) 21 Rotary Club of Vail 22 1-70 West Vail Pass Auxiliary Lanes Project / Project Leadership Team Greg Moffet Jenn Bruno Dick Cleveland Greg Moffet, alternate Dave Chapin Jenn Mason Dick Cleveland meets first Monday monthly 3 pm - 5 pm meets periodically this appointment needs to be confirmed by Town Council since Dick is no longer a council member December 5, 2017 - Page 232 of 234 11/30/2017 Page 3 TOWN Of UAJL VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1)C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, Regarding: La Cantina Lease and possible acquisition of real property ; 2) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Marriott Residence Inn Development Agreement and Radio Free Minturn correspondence PRESENTER(S): Matt Mire, Town Attorney December 5, 2017 - Page 233 0 VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess at 5:00 p.m. TOWN Of UAJL December 5, 2017 - Page 234 0