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2017-12-19 Agenda and Supporting Documentation Town Council Afternoon Regular Meeting
VAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 1:00 PM, December 19, 2017 TOM Of UAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. Joint Meeting with Vail Economic Advisory Council 1.1. Review Destimetrics Year End Presentation Presenter(s): Ralf Garrison, DestiMetrics/Inntopia Background: Garrison will present a summer 2017 review and winter 2017/2018 preview of the Mountain Travel Industry to Town Council, Vail Economic Advisory Council and the Community. 2. DRB / PEC Update 2.1. DRB / PEC Update Presenter(s): Chris Neubecker, Planning Manager 3. Presentations / Discussion 3.1. Colorado Snowsports Museum Construction Update Presenter(s): Susie Tjossem, Director, Colorado Snowsports Museum Action Requested of Council: Listen to presentation and provide feedback about funding and recognition of Town of Vail for its continued for support. Background: The Colorado Snowsports Museum and Hall of Fame staff members and Board of Director representatives will update the Vail Town Council members on the on the museum's Transformation Capital Campaign results, provide an overview of the facility and exhibit improvements, discuss the project budget and expected completion date. 3.2. Electric Assisted Bicycles Update (on legislation) Presenter(s): Gregg Barrie, Project Manager Action Requested of Council: Consider revisions to Ordinance 9, Series 2016 regulating electric assisted bicycles (EABs) to more closely follow a new state law Background: An update will be provided on the use of electric assisted bicycles in the Town of Vail and surrounding areas. A new state law became effective in August of 2017 that classifies EABs into three classes and allows Class I and II EABs on paved recreation trails. For purposes of consistency within the state, the town ordinance could be revised to follow state law. See the memorandum for additional information. Staff Recommendation: Staff is requesting that the council discuss suggested changes to the current town ordinance to follow the new state law 30 min. 5 min. 15 min. 15 min. December 19, 2017 - Page 1 of in regards to EAB definition, classes, age requirements and helmet requirements. In addition, staff suggests adding soft -surface trails to the list of areas where the use of EABs is prohibited. Additional recommendations are included in the memorandum. 3.3. Review regulations for Electronic Personal Assistive Mobility Devises (EPAMD) Presenter(s): Gregg Barrie, Project Manager Background: EPAMD: A self -balancing, nontandem two (2) wheeled device, designed to transport only one person, which is powered solely by an electronic propulsion system producing an average power output of no more than seven hundred fifty (750) watts. 4. Interviews for Boards and Commissions 4.1. Interviews for Commission on Special Events Presenter(s): Patty McKenny, Town Clerk Action Requested of Council: Interview candidates for CSE and make appointments during the evening meeting. Background: Three vacancies exist on the Town of Vail Commission on Special Events (CSE) and those appointed will serve a two year term. The mission of the Vail Commission on Special Events (CSE) is to support and assess a diverse collection of special events, both large and small, which promote Vail's economic vitality, sense of community, and increase the quality year-round of the experience for guests and residents. Applicants must be residents of the Town of Vail, own real property within the Town of Vail, own a business in the Town of Vail, or be employed within the Town of Vail. 5. Information Update 5.1. AI PP meeting minutes (Oct & Nov) 5.2. CSE Meeting Minutes December 6, 2017 Draft 6. Matters from Mayor, Council and Committee Reports 6.1. Japan Sisterhood Exploration Visit Update Presenter(s): Patty McKenny, Town Clerk Action Requested of Council: No formal action required. Background: The Japan Sisterhood Exploration Visit is scheduled for January 20 through 26. Discussion will occur about the Sisterhood Agreement and business meeting agendas with the Town of Yamanhouchi and Nagano Prefecture. 6.2. Vail Trailblazer Award Nominations Update Presenter(s): Dave Chapin, Mayor Action Requested of Council: Name selection committee to review nominations. Background: The council selection committee will meet to determine the third recipients of the Vail Trailblazer Award. The deadline to file nominations with the Town Clerk's Office was December 15. A final number of nominations for 10 min. 60 min. 15 min. 5 min. December 19, 2017 - Page 2 of the award will be provided; some of the names were suggested by several council members, a local non profit organization, and staff members. Recognition occurs as follows: • The recipient(s) will be recognized during a luncheon in March • The Town of Vail Annual Community Meeting in March, in which a recognition plaque will be presented • The recognition will be formalized by a Mayoral Proclamation adopted by the Vail Town Council • A cumulative Honor Roll plaque will be dedicated to hang in the Vail Town Council Chambers 7. Executive Session 7.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(e)- to discuss 30 min. the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, Regarding: Chamonix Vail Presenter(s): Matt Mire, Town Attorney 8. Recess 8.1. Recess at 4:15 p.m. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website wwwvailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, wwwhighfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. December 19, 2017 - Page 3 of TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Review Destimetrics Year End Presentation PRESENTER(S): Ralf Garrison, DestiMetrics/I nntopia BACKGROUND: Garrison will present a summer 2017 review and winter 2017/2018 preview of the Mountain Travel Industry to Town Council, Vail Economic Advisory Council and the Community. ATTACHMENTS: Description Detimetrics Presentation December 19, 2017 - Page 4 of Vail Town Council Vail Economic Advisory Council December 19, 2017 IN NTOPIA Dosti V etrics Data as of November 30, 2017 Presented by Ralf Garrison Index 1. Introduction 2. The Economy 3. Summer 2017 Review 4. Winter 2017/18 Preview Who we are... IN NTOPl Dosti N/ otrics I I'41ommerce r. Marketing Cloud RvAkiuluLiuns TRAVEL W((KLY TRAVELAGE Business Intelligence;•,§ NORTHSTAR TRAVEL GROUP December 19, 2017 - Page 7 of 149 MountainTymposiumravel s Phocuswright9 Our Evolution INJTOP1� Dosti N/ otrics DestiMetricsac Ruetort Intel! igenme. DestiMetrics 4 RESORT INTELLIGENCE BUSINESS INTELLIGENCE December 19, 2017 - Page 8 of 149 Ralf: Advisory "Gigs" Or —111 I 0.1 rip'''. -1r; -NUYS " pi 1 'RI .1- . '...4-2•401 01 '71�~ fr Pti: L. .1 if 4r 109. • - L rjj-In'i .L i • t a.2.•1 rI•741,11:):h. tr u)L �rg5�1 r . e it re: 1; • NI 4 � J orm. - 711•aI 117.411 .� RaIf@._ f.d _ . -� r'.1, P. Information 9.h r 7 1 ' 1 - - . 4 '1r�• - ;�ti1�+3- 'Knowled e ,l � g� g it 1 A • .S• r - ,� Strategy . 1 ,4 INJTOP1� DostiN Data otrics 1ei,1-1.; Glee Results J .44.41-e. I a • 1„ye.r rris .com i J.� L _ r _• g1 . 7 11- mr1.1:°:,11....:: A:ii. djust ,,-• Measure ' Repeat •ecem.er 9, 2017 - Page 9 of 149 1 1r 1 Lodging Property Content [0" DMX SYSTEM Industry Wide Aggregate Reports Destination Wide Lodging Performance Reports Data Center DestiMetrics.com Destination Comparative Reports Market Data Destination Travel Newsletter Travel. News Talker Econometrics Market Briefing Quarterly Webinars M .• • !a Property Reports DD D DDp--lo Dr 1 D Secondary Context GaD Contextual Reports Our History with Vail INNTOPIA Dosti V othcs 7 • "Founding" Partner Since 2005 • Contracts with - Town of Vail - Vail Local Marketing District - Vail Mountain/Vail Resorts - Vail Valley Partnership • 2 presentations per year (Town Council VEAC) • Monthly Reservation Activity • Bi -Monthly Daily Occupancy • Monthly Multi Destination Comparative • Seasonal Vail Economic Indicators &t Summary • Quarterly Group vs. FIT a Condo vs. Hotel • Monthly Vail Taxable Sales Report • Occasional Transient Inventory Study Participating Destinations INNTOPIA Dosti V othcs • Aspen • Avon, Colorado • Breckenridge • Beaver Creek • Big Sky • Copper • Gunnison/Crested Butte • Keystone • Mammoth 8 • Jackson Hole • North Lake Tahoe • Snowmass • Steamboat • Park City Area • Summit County, CO • Sun Valley • Telluride • Vail • Winter Park Vail Property Participation INNTOPIA Dosti V othcs Reports with data as of November 30, 2017 include 26 properties representing 2,054 units 54% of total community census 26 Vail Submitting Properties INNTOPIA Dosti V trics Antlers at Vail Arrabelle at Vail Square Christiania Lodge Er Christiania Condos Destination Resorts Vail Vail Cascade Condos Evergreen Lodge at Vail Four Seasons Resort Vail Hotel Talisa Lion Square Lodge Lodge at Lionshead Lodge Tower • Manor Vail Resort Montaneros Sitzmark Lodge Sonnenalp Resort of Vail The Sebastian The Wren Tivoli Lodge Vail Mountain Lodge Vail Racquet Club Vail Spa Condominiums Vail Marriott The Lodge at Vail The Ritz-Carlton Residences New! iTrip Index 1. Introduction 2. The Economy 3. Summer 2017 Review 4. Winter 2017/18 Preview Confidence, The DEIW h Unempluyment January 'Uh — Nnvember '17 INNTOPIA Dosti N/ etrics 15.0% - 14.0% - 13.0% - 12.0% - 11.0% - 10.0% - 9.0% - 8.0% - 7.0% 6.0% - 5.0% - 4.0% - 3.0% - 2.0% - iiiii o`° o° O`° O`° O1 O1 O1 O'\ OO Orb OO ObOO OO o°' O0 NO ,:O t•'` \'` \'` \'` 0 0 0 0 ‹b t(b , \'3 , \'3 �0' ,\Oc ,\D' ,•0' t) t`'' ,\h ,\`a t l' t:' P3 ‹\ K\ ‹\ ‹\ �a�C C �J �C' •C Pit �� OCA �0 .44 �J O� �'�� Phi ��. 0��' �0 i �`� 061 ' iit �6.. C' a' i �� O61 ' .Q �J OCi1 '' it. �6'. 6* a' •4. �`� 061 ' .1;fit �6.. 6o. �a' i � 0�� 12 1 129.5 Unemployment A /---. /\ . i 4.1% 300.0 250.0 200.0 150.0 100.0 50.0 0.0 Confidence, The DOW Ei Unemployment 9E1 Days INNTOPIA Dosti • > 24,001:1- another record-setting performance • Dramatic Q3 /114 Growth on Tax Reform Anticipation • Markets Waiting for: Interest Rate Changes, Deregulation • Currency Exchange Rates Improving in most markets • Challenges: Wall St reflecting Wall St. What of Int'I conflict, policy stalls? V trics • > 129 pts — Highest since Clinton Administration (November MD) • Consumers spending stronger than wages would suggest. • Destination Travel consumer more willing than others • Challenges: Short-term fuel / goods -to -market $$. Interest rates Er inflation going up, earnings lagging (still) • Uneni^'9yment got° _ Inhe • 4.1 percent — near statistical 'full employment; Stable • Job Creation 228k in November; averaged 181k over last 12 months • Challenges: Low Quality Jobs; Earnings/Wages lagging; broad geographic variances; NAFTA; tax reform Index 1. Introduction 2. The Economy 3. Summer 2017 Review 4. Winter 2017/18 Preview 14 Vail Occupancy Summer 2017 IN NTOPl Dosti N/ ctrics 100 % 90 % 80 % 70 % 50 % 50 % 40 % 30% 20 % 10% 0% 4% 35a -1% 3% 1 3% h 71% H istoric 50% 51% -1% May'17 .n _ Jul'17 Aug'17 5ep'1' 2% Hata as of Oct 31 {201 7(18 season) Historic Actual (2016/17 season) • Hata as of Oct 31 (2016/17 season) -t Percent Variance December 19, 2017 - Page 19 of 149 On The Ecc •.s Industry 0% 0% Oct' 1 7 SJIT me r Total Vail ADR Summer 2017 INNTOPIA Dosti V etrics 5300 5250 5200 5150 5100 550 $0 27% 64 10% i Historic 7% 7% 8% • Industry 7% rd m 7% ■ Lr 17 Aug' 1 7 5ep'1 7 act' 17 Data as of Oct 31 (2017/1 8 season) • Data as of Oct 31 (2616.1 7 season) Historic Actual (2016/17 season) # Percent Variance December 19, 2017 - Page 20 of 149 L Summer Total Vail RevPAR Summer 2017 IN NTOPl Dosti N/ AM • s 5225 5200 32% 4 9% 1 May'1 7 Jun'l7 Historic On T by Industry 7% 10% 6% 9 7% Jul'17 0% Aug'l7 5ep'i 7 Ikrra at of Ort 31 001 ]Illi srasonl • Hata as of Orr 31 /701h/17 spa sonl Historir Actual 01115117 seasnni -- Percent Varia nre December 19, 2017 - Page 21 of 149 Summer Total Vail vs. Industry - RevPAR Summer 2017 Dosti N INJTOP1� otrics 5350 5300 5250 5200 5150 5100 550 — so 18 Histo rical May 17 Jun 17 Jul 17 Destination: Vail • Other Individual Destinations -0- All Destination Average Aug 17 December 19, 2017 - Page 22 of 149 Sep 17 Oct 17 Vail Daily Occupancy Report Summer 2017 IN NTOPl Dosti N/ otrics 20 % 0% 20 % AO % iv lc I_. iv n b L L Li c 1. w m w 0 Zl w 0 V A o0 a K K K K C C C C = C V Historic On Th. 1 1' 19 V V L V L V V V V 1 11 • Ln V 1 I 1 iv iv 1c10 b IPO4,.1 'o Iv N w 111 N w Dl N LO 0 W c V 'p Da C C C C rro m rro m rro ❑ ❑ ❑ ❑ V V V V V V V V V V V V V V V Date (Gridlines aligned with Saturdays) Data as of Oct 31 (201 7 j1$) — Data as of Oct 31 (2016/17) Historic Actual (2016/17) • % Occupancy change — %Occupancy change as of last period December 19, 2017 - Page 23 of 149 Vail vs. Industry - Occupancy Summer Performance IN 111W DostiM othcs 60.0% 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% - 10.0% - 20.0% —•- Industry % Chg Occ. Rate vs 2007 (Vail % Chg Occ. Rate vs 2007 • • • • • • 53.3% •----41 25.6% ■ 2007 '08 vs '07 '09 vs '07 '10 vs '07 '11 vs '07 Dt2rGerdli, 2017131=VVO4rf 14914 VS '07 15 VS '07 16 VS '07 17 VS '07 Vail vs. Industry - Rate Summer Performance DostiM othcs 60.0% 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% - 10.0% - 20.0% —f Industry % Change ADR vs 2007 (Vail % Change ADR vs 2007 39.6 ■ 2007 '08 vs '07 '09 vs '07 '10 vs '07 '11 vs '07 '12 vs '07 13 VS '07 14 VS '07 15 VS '07 16 VS '07 17 VS '07 December 19, 2017 - Page 25 of 149 Vail vs. Industry - Revenue Summer Performance DostiN/ etrics 140.0% 120.0% 100.0% 80.0% 60.0% 40.0% 20.0% 0.0% - 20.0% - 40.0% —f Industry % Change Revenue vs 2007 (Vail % Change Revenue vs 2007 i 2007 '08 vs '07 '09 vs '07 '10 vs '07 '11 vs '07 Dep2r erj, 20171-ftselePPf 14914 VS '07 15 VS '07 16 VS '07 17 VS '07 Index 1. Introduction 2. The Economy 3. Summer 2017 Review 4. Winter 2017/18 Preview 24 Vail Winter 2017/18 Business INNTOPIA On the Books % of 2016/17 total Dosti V othcs • Room Nights 69.6% Revenue 68.9% 1 December 19, 2017 - Page 29 of 149 IN NTOPl Dosti N/ etrics 90 % 80 % 70 % 60 % 50 % 40 % 30 % 20 % 10 % a% Historic 73% On The Books l9® 10% hr. Nav'1 7 -8% Industry 3% -6% 38% -10% -10% Dec'17 an'l 8 Feb' 1 8 Marl 8 f Data as of Nov 30 (2017/18 season) Historic Actual (2016/17 season) El Data as of Nov 30 (2016/17 season) -t Percent Variance December 19, 2017 - Page 30 of 149 36% 33% Winter Total 1 Vail ADR Winter 2017/18 IN NTOPl Dosti N/ ri 5800 5700 5500 5500 5400 5300 5200 5100 $o Nista' 6.4 -2/0 5% e.n 13 On The Books Industry 4% 3% =ea 1 3 Mar'1 0% 3% r 1 3 Winter Total Data as of Nov 30 (2017118 season) • Data as of Nov 30 (2016(17 season) Historic Actual (2416/17 season) f Percent Variance December 19, 2017 - Page 31 of 149 J Vail RevPAR Winter 2017/18 IN NTOPl Dosti N/ etrics 5550 5500 5450 5400 5350 5300 5250 5200 5150 5100 550 SO Historic 3% Nov'1 7 -17% =ec'17 -C "5 -6% On The Books co/ Jan'1 8 Feb' 1 8 17% 0 0 ev 1.4 Industry 8% -2% r Mar'1 8 Winter Total Hata as of Nov 30 (2017J18 season) • Data as of Nov 30 (2016j17 season) Historic Actual (2016/17 season) -a- Percent Variance December 19, 2017 - Page 32 of 149 5% 10% -159E 209E Vail vs. Industry - RevPAR Winter 17/18 Dosti N INJTOP1� othcs 100 % 90 % 80 % 70 % 60 % 50 % 40 % 30% 20 % Historic 10% — 0% 29 25% blhim 43% On The Books 44% Nov 17 Dec 17 111 2 7% Reset zoom 9% Iihii,,. Jan 18 Feb 18 December 19, 2017 - Page 33 of 149 Destination- Vail • Other Individual Destinations -0- All Destination Average Mai 18 Api 18 Vail Daily Occupancy Report Winter 2017/18 INNTO PIA Desti V othcs 00% 80 % 60 % 40 % % Ca 2C% 40 % 30 Historic On The Books 111I•II1 11 ..��I I .11.1 III il.111l_ II1III_ ,JAI ti11111 111111111w '''''111111111' fJ ru O O N W O N N 0 co A oo Ln NJ u al W o .31 W 0 UJ 0 V Q z z z z 0 0 o 0 0J w w w 7. 7 $ > > Q Q Q V ,1 V v V V V til V V 05 Da m W o] 07 03 Date {Gridlines aligned with Saturdays} Data as of Nov 30 (2017/16) Data as of Nov 30 (2016/17) Historic Actual (2016/17) • % Occupancy change Sl qoj t' December 19, 2017 - Page 34 of 149 0 N L.L. 0 fJfJ W 0 til A A — co K a L D D o0 0o m 03 m o0 on 0o- 0o- Vail vs. Industry -Occupancy IN NTOPW winter Performance Desti M etrics 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% - 10.0% - 20.0% - 30.0% - i- Industry % Chg Occ. Rate vs 2007/08 Vail % Chg Occ. Rate vs 2007/08 • • • • • • • • •At ...... - -It' .--- • •• 0.2% . - 0 '07/08 '08/09 vs '09/10 vs '10/11/vs '11/12 vs '12/13 vs 13/14 vs 14/15 vs 15/16 vs 16/17 vs '07/08 '07/08 07/08 07/08 '07/08 '07/08 '07/08 '07/08 '07/08 December 19, 2017 - Page 35 of 149 Vail vs. Industry - Rate Winter Performance IN NTOPIA DostiN/ othcs 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% - 10.0% - 20.0% - 30.0% 32 - ♦- Industry % Chg ADR vs 2007/08 Vail % Chg ADR vs 2007/08 '07/08 '08/09 vs '09/10 vs ' 10/11/vs '11/12 vs '12/13 vs 13/14 vs 14/15 vs 15/16 vs 16/17 vs '07/08 '07/08 07/08 07/08 '07/08 '07/08 '07/08 '07/08 '07/08 December 19, 2017 - Page 36 of 149 Vail vs. Industry -Revenue IN ITOPIA Winter Performance Desti V etrics 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% - 10.0% - 20.0% - 30.0% - r Industry % Chg Revenue vs 2007/08 Vail % Chg Revenue vs 2007/08 40.4% • • • . ' .4 ..... ... ... �• • • ..... i ..■ • • 1 • '07/08 '08/09 vs '09/10 vs ' 10/11/vs '11/12 vs '12/13 vs 13/14 vs 14/15 vs 15/16 vs 16/17 vs '07/08 '07/08 07/08 07/08 '07/08 '07/08 '07/08 '07/08 '07/08 December 19, 2017 - Page 37 of 149 Summer 2017: Rates and Occupancies All West vs. Vail Winter 16/17 Summer 2017 Winter 16/ Items of Note INNTOPIA Dosti V othcs 1. Inntopia/DestiMetrics 2017 Contract Roll Over 2. Update: Rent -By -Owner Initiative 3. Changing " Supply" in Vail — Research Business Rules 4. New Players / New Opportunities 35 Thank You! IN I ITOPIA Dosti V trics VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description December 6, 2017 DRB Meeting Results December 11, 2017 PEC Meeting Results TOWN IfO December 19, 2017 - Page 41 0 DESIGN REVIEW BOARD TOWN OF VEIL' December 6, 2017, 3:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 2. Project Orientation 2.1. 2:00 PM 3. Site Visits 3.1. Prima Partners LLC - 285 Forest Road 4. Main Agenda 4.1. DRB17-0490 - Solar Vail Final review of new construction (Employee Housing) Address/Legal Description: 501 North Frontage Road / Lot 8, Block 2, Vail Potato Patch Filing 1 Applicant: Sonnenalp Properties, represented by GPSLArchitects Planner: Chris Neubecker The applicant has requested this item be tabled to January 3, 2018. Rollie Kjesbo moved to table to January 3, 2018. Doug Cahill seconded the motion and it passed (5-0). 4.2. DRB17-0510 - Arosa Partners LLC Conceptual review of new construction Address/Legal Description: 2658 Arosa Drive/Lot 3, Block D, Vail Ridge Subdivision Applicant: Arosa Partners LLC, represented by TAB Associates Inc. Planner: Justin Lighffield 4.3. DRB17-0513 - Prima Partners LLC Conceptual review of new construction Address/Legal Description: 285 Forest Road/Lot 20, Block 7, Vail Village Filing 1 Applicant: Prima Partners LLC, represented by Shepherd Resources Inc. Planner: Jonathan Spence 5. Staff Approvals 5.1. DRB17-0494 - Goetz Residence Final review of an exterior alteration (windows/driveway/deck/roof) Address/Legal Description: 1853 Lions Ridge Loop Unit A/Lot 3, Block 3, Lionsridge Filing 3 December 19, 2017 - Page 42 0 Applicant: Raymond Goetz, represented by Victor Mark Donaldson Architects Planner: Jonathan Spence 5.2. DRB17-0506 - BMN LTD Final review of an exterior alteration (Landscaping) Address/Legal Description: 2865 Aspen Lane/Lot 2, Vail Village Filing 11 Applicant: BMN LTD, represented by Old Growth Tree Service Planner: Matt Panfil 5.3. DRB17-0515 - Treetops Market Final review of a change to approved plans (loading dock/rooftop mechanical/exterior lighting) Address/Legal Description: 450 East Lionshead Circle Unit X/Lot 6, Block 1, Vail Lionshead Filing 1 Applicant: Treetops Market, represented by Michael Hazard Associates Planner: Jonathan Spence 5.4. DRB17-0516 - Fitzgerald Residence Final review of an exterior alteration (deck) Address/Legal Description: 4193 Spruce Way Unit B/Lot 12, Block 9, Bighorn Subdivision 3rd Addition Applicant: Nancy Fitzgerald, represented by Ashton Hirst Architecture Planner: Jonathan Spence 5.5. DRB17-0518 - Francisco Residence Final review of an exterior alteration (windows/doors) Address/Legal Description: 508 East Lionshead Circle Unit 314/Lot 2, Block 1, Vail Lionshead Filing 1 Applicant: Roman Francisco, represented by Renewal by Andersen Planner: Matt Panfil 5.6. DRB17-0520 - Ivy Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 1984 Buffehr Creek Road/Lot 19, Buffehr Creek Resubdivision Applicant: Matt Ivy Planner: Jonathan Spence 5.7. DRB17-0521 - Bamonte Residence Final review of an exterior alteration (reroof) Address/Legal Description: 4335 Spruce Way Unit E/Lot 4, Block 3, Bighorn Subdivision 3rd Addition Applicant: Derek Bamonte, represented by Turner Morris Inc. Planner: Chris Neubecker 5.8. DRB17-0522 - Cascade Resort Final review of an exterior alteration (lighting) Address/Legal Description: 1300 Westhaven Drive/Unplatted Applicant: Vail Hotel Partners LLC, represented by Mauriello Planning Group December 19, 2017 - Page 43 0 Planner: Chris Neubecker 5.9. DRB17-0523 - Dooher Residence Final review of an exterior alteration (Landscaping) Address/Legal Description: 1994 Buffehr Creek Road/Lot 18, Buffehr Creek Resubdivision Applicant: Robert Dooher Planner: Jonathan Spence 5.10. DRB17-0524 - Spriggs Residence Final review of an exterior alteration (landscaping) Address/Legal Description: 1477 Aspen Grove Lane/Lot 3, Block 2, Lion's Ridge Subdivision Filing 4 Applicant: Michael Spriggs, represented by Old Growth Tree Service Planner: Matt Panfil 5.11. DRB17-0525 - Concert Hall Plaza Condominium Association Final review of an exterior alteration (lights/flags) Address/Legal Description: 616 West Lionshead Circle/Lot 1, Vail Lionshead Filing 4 Applicant: Concert Hall Plaza Condominium Association, represented by Mark Zbrzeznj Planner: Jonathan Spence 5.12. DRB17-0529 - Sullivan Residence Final review of a change to approved plans (windows) Address/Legal Description: 100 East Meadow Drive Unit 32/Lot 0, Block 5D, Vail Village Filing 1 Applicant: Hugh & Julie Sullivan, represented by Pierce Architects Planner: Matt Panfil 5.13. B17-0460 - Champigny Residence Final review of an exterior alteration (window) Address/Legal Description: 1616 Buffehr Creek Road Unit A18/Parcel A, Lions Ridge Filing 2 Applicant: Ann Champigny, represented by Kelly Toon Designs Planner: Andy Rogers The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approAmate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. December 19, 2017 - Page 44 0 1. PLANNING AND ENVIRONMENTAL COMMISSION FOWL OF VEIL' December 11,2017, 1:OOPM Vail Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 Call to Order Present: Brian Gillette, John -Ryan Lockman, Pam Hopkins, John Rediker, and Brian Stockmar Absent: Ludwig Kurz, and Karen Perez 2. Main Agenda 2.1. A report to the Planning and Environmental Commission on the Administrator's approval of an amendment to an existing Conditional Use Permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for a steel -frame tensile fabric shelter at the softball fields spectator plaza area, located at 580 South Frontage Road East (Ford Park)/Unplatted, and setting forth details in regard thereto. (PEC17-0032) The applicant has requested that this item be tabled to the January 22, 2018 PEC meeting to allow time for the recreation subcommittee to meet on this matter. Applicant: Town of Vail Planner: Jonathan Spence Motion: Table to January 22, 2018 First: Gillette Second: Stockmar Vote: 5-0-0 2.2. A request for the review of a variance from Section 12-6D-6, Setbacks, Vail Town Code, in accordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to allow for a variance to a side setback, located at 1200 Ptarmigan Road, Unit A / Lot 1, Block 8, Vail Village Filing 7, and setting forth details in regard thereto. (PEC 17-0047) The applicant has requested this application to be tabled indefinitely. Applicant: Eileen Hyatt, represented by RKD Architects Planner: Matt Panfil Motion: Table to a date uncertain. First: Stockmar Second: Gillette Vote: 5-0-0 December 19, 2017 - Page 45 0 3. Approval of Minutes 3.1. November 27, 2017 PEC Results Motion: Approve First: Stockmar Second: Gillette Vote: 5-0-0 4. Adjournment Motion: Adjourn First: Gillette Second: Hopkins Vote: 5-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department December 19, 2017 - Page 46 0 TOWN Of UAJL VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Colorado Snowsports Museum Construction Update PRESENTER(S): Susie Tjossem, Director, Colorado Snowsports Museum ACTION REQUESTED OF COUNCIL: Listen to presentation and provide feedback about funding and recognition of Town of Vail for its continued for support. BACKGROUND: The Colorado Snowsports Museum and Hall of Fame staff members and Board of Director representatives will update the Vail Town Council members on the on the museum's Transformation Capital Campaign results, provide an overview of the facility and exhibit improvements, discuss the project budget and expected completion date. ATTAC H ME N TS: Description Council Memorandum Colorado Snowsports Museum Presentation December 19, 2017 - Page 47 0 • COLORADOa�� MUSEUM The Colorado Snowsports Museum and Hall of Fame staff members and Board of Director representatives will update the Vail Town Council members on the on the museum's Transformation Capital Campaign results, provide an overview of the facility and exhibit improvements, discuss the project budget and expected completion date. Museum representatives will be requesting a commitment from the Town of Vail on when it's $500,000 contribution towards the project will be dispersed and how it would like to be recognized for its contribution. December 19, 2017 - Page 48 0 Envisioning a Transformation am' L • 1 . C' L. r- ._6 Museum and Hall of ii•sle Histo! r Established by visionaries from the ski industry in 1976, initial funding for the Museum was provided by the Town of Vail, Vail Associates and the U.S. Forest Service, along with the ski community. Our opening coincided with Colorado's centennial and the nation's bicentennial celebrations and provides an opportunity to display an extraordinary collection of artifacts showcasing the snow sports industry. Located initially in a small building near Vail's main intersection, the Museum moved to its presentIocation overlooking the heart of Vail Village in 1992. We attract over 75,000 visitors annually. December 19, 2017 - Page 50 of 149 The Roots of Snow Sports Tracing the roots of snow sports in Colorado is central to the Museum's mission. We tell the stories of the adventurous pioneers who used skiing first as transportation and later as recreation to create a platform for economic success. December 19, 2017 - Page 51 of 149 Sic n\t •�� - .!1;11114 ERNZATIQN •i _ j‘l December 19, 2017 - Page 52 of 149 Expan &Modernize To carry forth the Museum's mission and continue to grow a broader audience, it was essential to expand and modernize the facility and stay on par with its world-class surroundings. Originally designed as an office space, the Museum is in the final stage of it's first renovation after 24 years at its present location December 19, 2017 - Page 53 of 149 (4 .1..,r - . mL* F 1 - --f pts!* Facility Improvements $1,045,000 (Town of Vail contributing $500,000 towards this aspect of the project*) • Moved main entry to align with main staircase traffic pattern • Repurposed dead space used by double door entry into additional exhibit space • Removed drop ceilings and replaced all lighting • Removed existing air -handling system ducts and pipes. Installed new equipment • Moved kitchen and replaced flooring, fixtures and appliances • Installed two new ADA compliant bathrooms • Installed new carpeting • Date TOV will disperse funds to the project has not been agreed upon December 19, 2017 - Page 54 of 149 Floor Plan The transformed space will be separated into six distinct exhibit bays, all with audio/visual screens and interactive components. Each bay will explore, in-depth, an aspect of the evolution of skiing and snowboarding in Colorado. A theater space that seats 20 people will be used for presentations and undisturbed viewing of ski films and documentaries. December 19, 2017 - Page 55 of 149 Exhibit Improvements $1,055,000 • Exhibit content development • Exhibit layout and fixture design • Exhibit and multi -media graphic design • Artifact case design and fabrication • Interactive touchscreen media equipment • Video monitors • Theater December 19, 2017 - Page 57 of 149 December 19, 2017 - Page 58 of 149 a - "I ; December 19, 2017 - Page 59 of 149 } ii i;74• W !. x'14 :II •'1.2. ' Carro H.944 1 1 1g9 I'.i tik1 1:1kiek b Eigic mimed eetilicat 'A'a 1 f'we 'ppc -ri : g4Fd 3 a• -id ..rq U rA criT. They i repi1.Id new k{ Li1F mach Inas,. such as trig tiMIC b! 1 ap carrier, r i h:FaYI c:: 1� ; e . atii °{lrrb iF3; 3 rnCkii: it c&noz1 gomarid piiRad skies art taw ragas_ 1 .145FEVI 'Lid fit' elo +rt' she &rig erhi.rahr if1d bier roa.1 r4 LigO'd .' 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Itis 1¢1:W i Fr■M■ r•i. • win ■ IN xk d' an in k■ v1 nsr, t moi+ wor k Fri d w1 rit; 5:u r ,1 wl idol b. TM 1091 ti I'r d Sia rdi d !rim my rha r m wm r1 grown 3 rn u r. 5I: tw d=dm 1.1X03 1 ra aprl wi Y rd p—•r1 yl ImIIFp■Cxobrlmrch■Cird Id3131ark mak■ (10,11tTJ•C■IIp• IRyh■ rrtti: cro-thkEt 16m h■dtar■tvm to cam:. da is 'mama, HP.1kook] scFrsocor 45±w1oi1i•n. Thk rdr.1rru11rd .1I A rrn yl U. dapl IN r t r ,r k acis rx who. way IICapar IN rd C ik r r.• mau nl r rm rz on C t L team am d amp Nig:. El dim d!r.rins: rrwn■vrin. rho scud'' brkwman'15'1r1d xdld■r1 •I■7.017111'1.h■ maw cs or✓ **p ih!r 101h Mai ntan vi six I n 'ft m11,151644 !i ■ 10th. rol Lir E:1 ko U•1 ■ mow rto ris ci Col or ado. it Mu," yompli x m A LIY R kr! own. . !h ■ 0 s■x, • 17'.117? a,lmln■4an a#Irl tht wInIr lrrrlr 1D1'XI0mrr dImtodi, hlI•ad and hod •t;: r■ V r<C, re& n r4 txut al d ■ rd !rm Iva rt t:1 Lr.0 id 4C rQ194n r Thin m rr mi ■ - 1I h proir i n a ly a rm M at ! I W r r •I 1hF ` r Nil .11% 11 R•■ 1 i IrIE r Y i Bay 2 Through Tim December 19, 2017 - Page 61 of 149 Evolution of Ski Equipment December 19, 2017 - Page 62 of 149 Colorado Ski Racing State-of-the-art interactive exhibit technologies are being incorporated into the exhibit design. Touchscreen Wall will allow visitors to explore ski racing topics in greater depth than is feasible in the Museum's physical space. Digitized photographs and documents; videos and films; audio recordings and other items from the Museum's archives will come to life at thetouch of a finger, adding "edutainment" that will captivate the youngest to oldest visitors. December 19, 2017 - Page 63 of 149 iWalt ABOUT GALLERY 40" MODEL 32" MODEL Drag Panei to Zoom SUPPORT FAQ r 2 2 it Click to See attract. engage. educate. Inform entertain motivate and educate your audience. The Lynch iWall is like no other media delivery system. ry f_ Bay 3 Snowboard & Backcountry December 19, 2017 - Page 64 of 149 i' -u'. do rri.. C.r.ante 1119 &Wainall 7Yi r 1113 011 Sri o 1110li as rcli.n q. : geirArly 1.;;E pre Mme. dre• r.1-sin-finq ogiA._riI ' e.rree'-I i5iart_ too Bay 4 Colorado Ski Resorts Vail's DNA & Protect Our Winters V3il's DNA December 19, 2017 - Page 65 of 149 Int) The FtrturE MISZI:Mi'ml ■ r • • • �-W11111114111116 • Vail's DNA On the evening of February 18, 1945, under the cover of darkness and fog, five groups of 10th Mountain Division soldiers—nearly 1,000 men carrying weapons, ammunition, climbing gear and provisions—scaled the snow and ice covered slopes of Riva Ridge. They took the German army by surprise and captured the ridge suffering only one casualty. The men of the 10th did the impossible by scaling Riva Ridge, and they did it in winter and at night. Vail is the story of a mountain valley transformed by a handful of courageous World War II veterans with nothing more than a vision and the indomitable spirit to bring it to life. A sheep pasture in 1961, Vail is now amongst the world's premiere mountain resorts. Pete Seibert, a veteran of America's legendary 10t" Mountain Division, and a handful of early pioneers were there to ski. Echoing a now familiar story, they never left. They were joined by similarly bold souls from all over the world, rich and poor, coming together in this wilderness valley...with little more than a dream. They were Vail's trailblazers December 19, 2017 - Page 66 of 149 Bay 4 Colorado Ski Resorts Interactive Touchscreen Table Every ski area in Colorado will have the opportunity to feature its iconic ski runs, fun facts, trail maps, logos, unique history, a then -and -now photo gallery and more on a large multi -screen display. December 19, 2017 - Page 67 of 149 Alik MAP OF SKI RESORTS IIS RESORTS BY NAME ARAPAHOE BASIN OVERVIEW ARAPAHOE BASIN suvnniT COUNTY OVERVI EW otp 70 YEARS OF ARAPAHOE BASIN Situated on the Continental Divide, with 960 acres of rugged peaks, spruce forests and natural, rang terrain, Arapahoe Basin Ski Area boasts the longest ski 5e4150n in Coronado_ A -Basin has three dining locations, including Black Mountain Lodge. at mid -mountain, and ski and snowboard lessons available every day of the season. The legendary mountain offers affordable pricing, family -friendly events and a fun, authentic vibe that locals and vacationers of all ages enjoy_ ■1 WATCH VIDEO TRAIL MAPS HISTORY MEMORABILIA Lorem ipsum dolor sit amet, consectetur adrpiscing elft_ Cras sed iaculis odio. Maecenas nisi purus, semper sit arnet sapien non, fevguat fernentum rnagna_ Cras sed i aculis adio. Maecenas nisi purus. Lorem ipsum dolor sit a met, consectetur adipisc Ing Brit. Cras sad iacJris olio. Maecenas nisi purus, semper sit amen sapien nen, feugiat fermenturr magna. wok II lbw Niar, al.0 aIsPph 41A MINIPPil MAMA. Pill PIKIIW MITI#EM CAP410.1 ~I- a dimillidi Nw- mad plied &la ION* API NEI limt IOW l #P11 Pr TPla 1A-•J ;1011M- di 0111- bkbm41.° 4Mi ell 0,, p.+ fir' tt2 is I MI gimm'Er141 11001171 'jQ GlUierki _ Bay 6 100 Years Ski Fashion and Function December 19, 2017 - Page 69 of 149 ENE ON COrS1RuJcT1url $2.4 Million Capital Project Campaign Pledges as of 12.13.17 $2,355,000 (98%) Henry Pratt Architect Rollie Kjesbo General Contractor Estimated completion date January 15, 2018 December 19, 2017 - Page 70 of 149 Condit insight desi gns web 5olutions,11c Exhibit Design, Fabrication & Installation Completion February 15, 2018 Interactive Touchscreen Media Design Completion February 15, 2018 4\ COLORADO SKI• SNOWBOARD )MUSEUM HALLE Thank you • • -I 1 1• *IQ _ J� TOWN IfO VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Electric Assisted Bicycles Update (on legislation) PRESENTER(S): Gregg Barrie, Project Manager ACTION REQUESTED OF COUNCIL: Consider revisions to Ordinance 9, Series 2016 regulating electric assisted bicycles (EABs) to more closely follow a new state law BACKGROUND: An update will be provided on the use of electric assisted bicycles in the Town of Vail and surrounding areas. A new state law became effective in August of 2017 that classifies EABs into three classes and allows Class I and I I EABs on paved recreation trails. For purposes of consistency within the state, the town ordinance could be revised to follow state law. See the memorandum for additional information. STAFF RECOMMENDATION: Staff is requesting that the council discuss suggested changes to the current town ordinance to follow the new state law in regards to EAB definition, classes, age requirements and helmet requirements. I n addition, staff suggests adding soft -surface trails to the list of areas where the use of EABs is prohibited. Additional recommendations are included in the memorandum. ATTACHMENTS: Description Memorandum December 19, 2017 - Page 72 0 TOWN OF VAIIL' Memorandum To: Vail Town Council From: Department of Public Works Date: December 19, 2017 Subject: Electric Assisted Bicycle Update I. INTRODUCTION In January of 2017, staff updated the Town Council on the use of electric assisted bicycles (EABs) on Vail recreation trails. The Council asked staff to continue annual updates regarding EAB use in Vail. This memo provides information on a revised state law regulating EABs, recommends updating the town EAB ordinance and highlights EAB decisions and discussions of nearby jurisdictions. II. BACKGROUND In June of 2016, the Town Council passed Ordinance 9, Series 2016 which effectively allowed EABs to be operated on paved recreation trails in the Town of Vail. The ordinance was an override of the then -current State law that did not allow EABs to be operated on paved recreation trails, subject to local jurisdiction. In August of this year, a new state law went into effect that allows EABs on paved recreation trails and provides more structure to EAB regulation. It is possible that with the new state statute, the Vail ordinance can be revised. The use of EABs on town -owned paved trails has generally been positive. There have been several comments from the public stating that EABs should not be allowed on recreation trails, however no safety incidents or citations have been reported and most comments relate to EAB use on the Vail Pass recreation trail, outside of town jurisdiction. III. THE REVISED STATE LAW The revised state statute generally does three things: • Defines electric assisted bicycles and creates three "classes" based on speed, size of the motor and method of acceleration (pedal -assist vs throttle -assist) • Allows Class I and II EABs on "bike or pedestrian paths", subject to local decision • Defines age restrictions for some operations and use of helmets Attachment C of this Memo provides the definitions and EAB -specific regulations of the updated state statute. December 19, 2017 - Page 73 0 IV. THE CURRENT TOWN ORDINANCE Town of Vail Ordinance 9, Series 2016 (Attachment B) was created to allow EABs to be used on the town's recreation trails. In addition, it places a limit on motor size for on -trail use and defines areas where EAB use is prohibited. With the revised state statute in place and providing more detail to EAB use in general, staff recommends that Ordinance 9 could be revised. Please see the matrix (Attachment A) that compares the Town Ordinance with the State Statute and recommends potential changes to Ordinance 9. The main advantage of updating the Town Ordinance is to provide consistency between the Town of Vail, adjacent jurisdictions, other Colorado jurisdictions and EAB manufacturers in relation to motor size and speed. In summary, changes to Ordinance 9 could include: 1. Revise the town ordinance to follow state law for EAB definition, EAB Classes, age requirements and helmet requirements 2. Maintain Vail -specific sections including: a. where EABs are prohibited b. requirement for audible warning device c. town manager authority to ensure safety 3. Add soft -surface trails to the list of areas where EAB use is prohibited V. ADJACENT JURISDICTIONS During the last update, staff had recommended placing signage at the town boundary reminding EAB users that they were not allowed to operate the motor on recreation trails outside of town boundaries. With the new state statute, that may not be necessary. Eagle County west of Vail: ECO Trails and the EC Board of County Commissioners currently follow the new state law allowing EABs on recreation trails. Per the ECO Trails Coordinator, there are no plans to override the state law at this time. Vail Pass Recreation Trail: CDOT maintains the trail on Vail Pass and would allow EABs under state law, however, much of the highway and recreation trail operate under an easement from the U.S. Forest Service (USFS). The USFS does not allow EAB use, as they are considered a motorized vehicle. The two organizations are currently working through a process towards a decision. It will be important to follow the CDOT/USFS decision on Vail Pass as that is a popular destination for EAB users including many of the rental EABs. In addition, the Town of Vail may be asked to weigh in on the decision. If asked to do so, staff will prepare comments and provide them to the Council for feedback before submitting. Summit County/Breckenridge: Summit County maintains the trail on the east side of Vail Pass. They currently do not allow the use of EABs on trails that they own/operate. The Town of Vail Page 2 December 19, 2017 - Page 74 0 Summit County Board of Commissioners is discussing EAB use during the month of December. The Town of Breckenridge recently banned the use of EABs on their trails due to concerns of over -crowding and conflict. EABs are allowed on roadways. Garfield/Pitkin County: Garfield County allows EABs between Glenwood Springs and Basalt. However, Pitkin County/Aspen do not allow EABs on sections of the Rio Grande Trail that they operate. VI. STAFF RECOMMENDATIONS Vail is on the leading edge when it comes to allowing EABs on paved recreation trails. The benefits of allowing them include encouraging alternative means of transportation, getting cars off the road, promoting fitness for those who are not likely to ride a regular bike, reducing pollution and generally supporting fun, outdoor activities. As previously noted, Vail has received no reported incidents with EABs. As the use of these bikes increases, Vail should make efforts to stay ahead of potential issues as way of avoiding negative events. In addition, it is important that the Town of Vail respects the desires of adjacent jurisdictions. Staff recommends the following: 1. Discuss suggested changes to the current Town of Vail EAB Ordinance and provide direction to staff. a. Follow the new state law in regards to EAB definition, EAB Classes, age requirements and helmet requirements b. Add soft -surface trails to the list of prohibited areas 2. Continue to follow the discussions between CDOT and the USFS in regards to the Vail Pass Recreation Trail and be prepared to respond if needed. 3. Include EAB information as part of trail signage/education improvements that are currently recommended in the draft Open Land Plan Update. 4. Continue to provide maps to EAB rental companies highlighting prohibited areas and ensure rental bikes have an audible warning device 5. Report back to the Town Council in one year or as needed to discuss EAB issues VII. ACTION REQUESTED BY COUNCIL Staff is requesting that the Town Council provide direction in regards to Town of Vail Ordinance 9, Series 2016. If Council agrees the ordinance should be revised, staff will return with a draft at a future meeting. Attachments: Attachment A Attachment B Attachment C Matrix comparison of Vail Ordinance and the updated State Statute Town of Vail Ordinance 9, Series 2016 EAB -related sections of the updated State Statue Town of Vail Page 3 December 19, 2017 - Page 75 0 Attachment A N 1 0 N o E 0 OJ Staff Recommendation Follow the state statute Follow the state statute Follow the state statute Follow the state statute Keep the Vail ordinance in place Vail should add all soft- suface trails to list of prohibited areas For consideration to revise TOV ordinance Follow the state statute to ensure conformity with outside jurisdictions and manufacturers Follow the state statute to ensure conformity with outside jurisdictions Follow the state statute to ensure conformity with outside jurisdictions. Could consider limiting the rental age to 16. Follow the state statute to ensure conformity with outside jurisdictions Follow the state statute to ensure conformity with outside jurisdictions Keep restrictions in place, and add soft -surface trails including USFS trails that begin on town -owned land Difference The state defines 750 watts as the maximum the motor size, while Vail defines 500 watts State statute provides important clarification that will likely align with bike manufacturers as more states adopt these guidelines Vail limits EAB use to users aged 16 and older, the state only restricts age for Class 3 EABs State requires a helmet for class 3 under age 18. No helmet requirement in Vail Audible device req in Vail Vail places restrictions in some areas Colorado Revised Statutes § 42-4-1412 (2017) ..a vehicle having two or three wheels, fully operable pedals, and an electric motor not exceeding seven hundred fifty watts of power. Electrical assisted bicycles are further required to conform to one of three classes as follows: Class 1: Pedal assist up to 20 mph Class 2: Pedal or throttle assist up to 20 mph Class 3: Pedal assist up to 28 mph A person under sixteen years of age shall not ride a class 3 electrical assisted bicycle upon and street, highway, or bike or pedestrian path; except that a person under sixteen years of age may ride as a passenger on a class 3 electrical assisted bicycle that is designed to accommodate passengers A person shall not operate or ride as a passenger on a class 3 electrical assisted bike unless each peron under 18 years of age is wearing a protective helmet that conforms to national standards. v c 0 z State statute considers EABs as bicycles in most respects. Restrictions are allowed by local jurisdiction Town of Vail - Ordinance 9, Series 2016 ...a vehicle having two tandem wheels or two parallel wheels and one forward wheel, fully operable pedals, an electric motor not exceeding five hundred (500) watts of power rating, and a top motor - powered speed of twenty (20) miles per hour. No definition of classes, but the motor size attempts to reconcile this Minimum Age: An electric assisted bicycle shall only be operated by persons sixteen (16) years of age or older a) c 0 z All electric assisted bicycles operated in the Town shall be equipped with audible warning devices. Vail Nature Center, BFAG, Village Streamwalk, Children's playgrounds, turf areas, natural/unimproved areas, sidewalks that are not part of a designated bicycle and pedestrian path Definition of an Electric Assisted Bicycle Definition of EAB Classes Age requirement Helmet requirement Audible warning device prohibited Areas r veLeinuei W, - Attachment B ORDINANCE NO. 9 SERIES 2016 AN ORDINANCE AMENDING CHAPTER 4 OF TITLE 7 OF THE VAIL TOWN CODE TO REGULATE ELECTRIC ASSISTED BICYCLES AND ALLOW ELECTRIC ASSISTED BICYCLES ON BICYCLE AND PEDESTRIAN PATHS IN THE TOWN WHEREAS, the Town encourages alternative transportation modes that are environmentally friendly and that reduce society's dependence on fossil fuels; WHEREAS, the Town desires to promote the use of electric assisted bicycles as an alternate mode of transportation and to encourage more people to complete trips by environmentally -friendly modes of transportation; WHEREAS, currently, the Vail Town Code does not permit electric assisted bicycles to be operated on bicycle and pedestrian paths; and WHEREAS, the Town Council desires to safely integrate electric assisted bicycles into the Town's bicycle and pedestrian path system and to ensure that the use of electric assisted bicycles as an alternate mode of transportation contemplated by this ordinance is safe, prudent, and in the best interest of all users. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. Section 7-4-1 of the Vail Town Code is hereby amended to include the following new definition: ELECTRIC ASSISTED BICYCLE: A vehicle having two tandem wheels or two parallel wheels and one forward wheel, fully operable pedals, an electric motor not exceeding five hundred (500) watts of power rating, and a top motor -powered speed of twenty (20) miles per hour. Section 2. The definition of "motor vehicle" contained in Section 7-4-1 of the Vail Town Code is hereby amended to read as follows: MOTOR VEHICLE: Any self-propelled vehicle, other than an electric assisted bicycle or electronic personal assistive mobility device CEPAMD), which is designed primarily for travel on the public streets and highways and which is generally and commonly used to transport persons and property over the public streets and highways. Section 3. Section 7-4-5 of the Vail Town Code is hereby renumbered as Section 7-4-6. Section 4. Former Section 7-4-5 of the Vail Town Code is hereby replaced with the following: 1 6/30/2016 C: I USERSI TNAGEL. VAILGOV.0231APPDATAILOCALIMICROSOFTI WINDOWSIINETCACHEICONTENT.OUTLOOKINZNDL7MT1 E -BIKES -0062816 (2).DOC December 19, 2017 - Page 77 0 7-4-5: ELECTRIC ASSISTED BICYCLES: A. Model Traffic Code: 1. Except as otherwise provided in this Section, the operation of electric assisted bicycles in the Town shall be exempt from the Model Traffic Code adopted by the Town as well as such other Town ordinances that regulate motorized vehicles in the Town. 2. For purposes of operation, parking, and equipment, electric assisted bicycles shall be considered bicycles and shall be subject to the provisions and regulations concerning bicycles contained in the Model Traffic Code adopted by the Town. B. Bicycle and Pedestrian Paths: A person may operate an electric assisted bicycle, with the motor activated, on any bicycle and pedestrian path in the Town, other than a bicycle and pedestrian path in any of the prohibited areas set forth below. C. Prohibited Areas: It is unlawful for a person to operate an electric assisted bicycle with the motor activated in or on the following: 1. Vail Nature Center; 2. Betty Ford Alpine Garden; 3. Village Streamwalk; 4. Children's playgrounds; 5. Turf areas; 6. Natural/unimproved areas; or 7. Sidewalks that are not part of a designated bicycle and pedestrian path. D. Minimum Age: An electric assisted bicycle shall only be operated by persons sixteen (16) years of age or older. E. Exception: The provisions of this Section limiting the use of electric assisted bicycles shall not apply to a person with a mobility impairment caused by physical disability that uses the device to enhance that person's mobility. F. Equipment: All electric assisted bicycles operated in the Town shall be equipped with audible warning devices. 2 6/30/2016 C: I USERSI TNAGEL. VAILGOV.0231APPDATAILOCALIMICROSOFT WINDOWSIINETCACHEI CONTENT.OUTLOOKINZNDL7MT1 E -BIKES -0062816 (2).DOC December 19, 2017 - Page 78 0 G. Rules: To allow for safe integration of electric assisted bicycles on bicycle and pedestrian paths, the Town Manager may prescribe, adopt, promulgate and enforce reasonable rules that restrict or otherwise limit the time, place or manner of operation or use of electric assisted bicycles; Section 5. Not later than 180 days after the effective date of this ordinance, Town staff shall provide a report to the Town Council that evaluates whether use of electric assisted bicycles on pedestrian paths is safe, prudent, and in the best interest of all users of the Town's bicycle and pedestrian path system, so that the Town Council may determine whether this ordinance should be repealed. Section 6. If any part, section, subsection, sentence, clause or phrase of this ordinance for any reason is held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares that it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of any one or more parts, sections, subsections, sentences, clauses or phrases declared invalid. Section 7. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town and the inhabitants thereof. Section 8. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 9. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 7th day of June, 2016 and a public hearing for second reading of this Ordinance is set for the 5th day of July, 2016, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Dave Chapin, Mayor ATTEST: Patty McKenny, Town Clerk 3 6/30/2016 C: I USERSI TNAGEL. VAILGOV.0231APPDATAILOCALIMICROSOFT WINDOWSIINETCACHEI CONTENT.OUTLOOKINZNDL7MT1 E -BIKES -0062816 (2).DOC December 19, 2017 - Page 79 0 Attachment C EAB -related Sections CRS 42-4-1412 (2017) Note: Sections (1) thru (13) have been omitted from this attachment for brevity. Those sections relate to basic traffic laws for both bicycles and electric assisted bicycles. They are available as Attachment D. The sections below are specific to electric assisted bicycles and how the state statute is relevant to the Town of Vail Ordinance. Definitions have been placed before the Statute for reference. COLORADO REVISED STATUTES TITLE 42. VEHICLES AND TRAFFIC REGULATION OF VEHICLES AND TRAFFIC ARTICLE 4.REGULATION OF VEHICLES AND TRAFFIC PART 14. OTHER OFFENSES C.R.S. 42-4-1412 (2017) 42-4-1412. Operation of bicycles and other human -powered vehicles Sections (1)-(13): See Attachment B Definitions... (28.5) "Electrical assisted bicycle" means a vehicle having two or three wheels, fully operable pedals, and an electric motor not exceeding seven hundred fifty watts of power. Electrical assisted bicycles are further required to conform to one of three classes as follows: (a) "Class 1 electrical assisted bicycle" means an electrical assisted bicycle equipped with a motor that provides assistance only when the rider is pedaling and that ceases to provide assistance when the bicycle reaches a speed of twenty miles per hour. (b) "Class 2 electrical assisted bicycle" means an electrical assisted bicycle equipped with a motor that provides assistance regardless of whether the rider is pedaling but ceases to provide assistance when the bicycle reaches a speed of twenty miles per hour. (c) "Class 3 electrical assisted bicycle" means an electrical assisted bicycle equipped with a motor that provides assistance only when the rider is pedaling and that ceases to provide assistance when the bicycle reaches a speed of twenty-eight miles per hour. Statute... (14) (a) (I) A person may ride a class 1 or class 2 electrical assisted bicycle on a bike or pedestrian path where bicycles are authorized to travel. (II) A local authority may prohibit the operation of a class 1 or class 2 electrical assisted bicycle on a bike or pedestrian path under its jurisdiction. (b) A person shall not ride a class 3 electrical assisted bicycle on a bike or pedestrian path unless: Town of Vail Page 4 December 19, 2017 - Page 80 0 (I) The path is within a street or highway; or (II) The local authority permits the operation of a class 3 electrical assisted bicycle on a path under its jurisdiction. (15) (a) A person under sixteen years of age shall not ride a class 3 electrical assisted bicycle upon any street, highway, or bike or pedestrian path; except that a person under sixteen years of age may ride as a passenger on a class 3 electrical assisted bicycle that is designed to accommodate passengers. (b) A person shall not operate or ride as a passenger on a class 3 electrical assisted bicycle unless: (I) Each person under eighteen years of age is wearing a protective helmet of a type and design manufactured for use by operators of bicycles; (II) The protective helmet conforms to the design and specifications set forth by the United States consumer product safety commission or the American Society for Testing and Materials; and (III) The protective helmet is secured properly on the person's head with a chin strap while the class 3 electrical assisted bicycle is in motion. (c) A violation of subsection (15)(b) of this section does not constitute negligence or negligence per se in the context of any civil personal injury claim or lawsuit seeking damages. Town of Vail Page 5 December 19, 2017 - Page 81 0 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Review regulations for Electronic Personal Assistive Mobility Devises (EPAMD) PRESENTER(S): Gregg Barrie, Project Manager BACKGROUND: EPAMD: A self -balancing, nontandem two (2) wheeled device, designed to transport only one person, which is powered solely by an electronic propulsion system producing an average power output of no more than seven hundred fifty (750) watts. ATTACHMENTS: Description Memorandum December 19, 2017 - Page 82 0 TOWN OF VAIL Memorandum To: Vail Town Council From: Department of Public Works Date: December 19, 2017 Subject: EPAMD Update I. INTRODUCTION This memo provides basic information on the use of Electronic Personal Assistive Mobility Devices (EPAMDs) at the request of the Town Council. EPAMDs are more commonly known by the trade name, Segway. II. BACKGROUND Town of Vail Ordinance 13, Series 2011 (Attachment A) addresses the use of EPAMDs in Vail. The ordinance was passed in response to a local business that requested the opportunity to rent EPAMDs, and to allow their use on town -owned paved recreation trails. At the time, the trails prohibited the use of all motorized vehicles. The company rented EPAMDs for perhaps a year or two and then ceased at some point thereafter. In the past year or so, a different company, Vail Segways has been operating out of Vail Village. They provide tours as well as individual rentals. III. THE CURRENT TOWN ORDINANCE The ordinance essentially classifies EPAMDs as bicycles and thus exempts their classification as motorized vehicles, allowing their use wherever bicycles are used. The ordinance specifically prohibits their use in some areas of town. An EPAMD is defined as: ELECTRONIC PERSONAL ASSISTIVE MOBILITY DEVICE (EPAMD): A self - balancing, nontandem two (2) wheeled device, designed to transport only one person, which is powered solely by an electronic propulsion system producing an average power output of no more than seven hundred fifty (750) watts. They are prohibited in the Vail Nature Center, Betty Ford Alpine Garden, on the village streamwalk (pedestrian only), in children's playgrounds, turf areas, natural/unimproved areas and on streets and highways that are parts of the state highway system. December 19, 2017 - Page 83 0 IV. STAFF RECOMMENDATIONS There are no staff recommendations with this item. Staff is available for discussion. V. ACTION REQUESTED BY COUNCIL There is no action requested at this time. Attachments: Attachment A Town of Vail Ordinance 13, Series 2011 Town of Vail Page 2 December 19, 2017 - Page 84 0 7-4-4: EPAMDs: A. Model Traffic Code: 1. Except as provided by this section, the operation of EPAMDs in the town shall be exempt from the model traffic code adopted by the town as well as such other town ordinances that regulate motorized vehicles in the town. 2. For the purposes of operation, parking, and equipment and subject to the additional regulations set forth in this section, EPAMDs shall be considered bicycles and shall be subject to the provisions and regulations concerning bicycles contained in the model traffic code adopted by the town. B. Prohibited Areas: It is unlawful for any person to operate an EPAMD in or on the following: 1. Vail Nature Center; 2. Betty Ford Alpine Garden; 3. Village Streamwalk (currently pedestrian only); 4. Children's playgrounds; 5. Turf areas; 6. Natural/unimproved areas; and 7. Streets and highways that are parts of the state highway system. C. Minimum Age: An EPAMD shall only be operated in the town by persons sixteen (16) years of age or older. D. Exception: The provisions of this section limiting the use of EPAMDs shall not apply to an EPAMD that is operated by a person with a mobility impairment caused by physical disability who uses the device to enhance that person's mobility. E. Equipment: All EPAMDs operated within the town shall be equipped with an audible warning device. (Ord. 13(2011) § 3) Town of Vail Page 3 December 19, 2017 - Page 85 0 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Interviews for Commission on Special Events PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: Interview candidates for CSE and make appointments during the evening meeting. BACKGROUND: Three vacancies exist on the Town of Vail Commission on Special Events (CSE) and those appointed will serve a two year term. The mission of the Vail Commission on Special Events (CSE) is to support and assess a diverse collection of special events, both large and small, which promote Vail's economic vitality, sense of community, and increase the quality year-round of the experience for guests and residents. Applicants must be residents of the Town of Vail, own real property within the Town of Vail, own a business in the Town of Vail, or be employed within the Town of Vail. ATTACHMENTS: Description CSE Interviews and Appoinments 121917 December 19, 2017 - Page 86 0 TOWN OF VAIL Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: December 19, 2017 Subject: Interviews for Commission on Special Events There are three vacancies which will need to be filled on the Town of Vail Commission on Special Events (CSE). Interviews will be conducted during the afternoon and appointments will be made during the evening Dec 19 Town Council meeting. Appointments will be made to serve two year terms ending December 2019. The CSE consists of seven (7) voting members appointed, at large, by the town council. All seven (7) voting members shall meet criteria as outlined in the municipal code, 1) be residents of the Town of Vail, 2) own real property within the Town of Vail, 3) own a business in the Town of Vail, or 4) be employed within the Town of Vail. CSE supports Town Council's goals and objectives and makes decisions in alignment with the Town Council's marketing direction. Their mission is to support and assess a diverse collection of special events, both large and small, which promote Vail's economic vitality, sense of community and increase the quality year-round of the experience for guests and residents. The Vail Daily and Town of Vail website were used for posting notice of these vacancies. Please see below the interview schedule and eligibility requirements. December 19, 2017 - Page 87 c Eligibility Criteria: Name 1) resident in Vail 2) property owner 3) own business in Vail 4) employed w/in vail 1 Karen Braden na na na Sandstone Creek Club Front Desk / Concierge 2 Christine Albertson na na na Vail Health Community Outreach & Events Manager 3 Samantha Biszantz Yes na Root & Flower - Owner yes 4 Stephen Connolly Yes Yes na NA 5 Ali Kelkenberg Yes na na ERWSD Human Resources 6 Rayla Kundolf Yes na na Gib Singleton Gallery, Galarie Zuger Vail 7 Anna Mattingly na na na Four Seasons Meeting Professional 8 Bryan Rooney na na na Vail Resorts, Inc. Director Mountain Operations 9 Kim Newbury Rediker Yes yes na the Antlers Asst. General Manager December 19, 2017 - Page 87 c The current board members are listed below. CSE Board Members: Board Member Term Expires Samantha Biszantz Dec. 2017 Barry Davis Dec. 2018 Mark Gordon Dec. 2018 Kim Newbury Rediker Dec 2017 Rayla Kundolf Dec 2017 Marco Valenti Dec. 2018 Alison Wadey Dec 2018 The attachments include letters of interest, possible interview questions and member attendance records. Town of Vail Page 2 December 19, 2017 - Page 88 0 Patty McKenny From: Karen Braden <karenvail0705@gmail.com> Sent: Wednesday, November 29, 2017 2:51 PM To: Patty McKenny Subject: CSE Board Opening Attachments: Resume Nov 2016.docx Dear Ms. McKenny: I am writing to you today to express my interest in becoming a CSE Board member. As a long time local, I have attended many TOV Events. I have a degree in Communication and have worked on many special events over the years. Since I attend almost every TOV event, I have a vested interest in what you bring to the community. As well, I have a lot of knowledge, ideas and creativity that I can bring to your efforts. I have attached my resume for your consideration. Thank you, Karen Braden December 19, 2017 - Page 89 0 Karen Braden P.O. Box 1424 Vail, Colorado 81658 (970) 376-1067 OBJECTIVE: Position utilizing diverse experience and acquired skills to advance my career. I want to be a valued team member, make a contribution and have job satisfaction. EXPERIENCE: Hospitality: Front Desk/Concierge Sandstone Creek Club May 2010 until present Construction: Assistant Project Management June 1995 — October 2003 April 2005 — October 2009 Vail Valley Medical Center (Also Admin Tech in Facilities Department) Vail Resorts Development Company Evans Chaffee Construction Group (Also Sales.) Eagle County Government Medical/Administrative: Occupational Health Specialist Vail Valley Medical Center Real Estate: Realtor The Equity Group, Inc. , Portland, OR McVey and Company, Vail, CO (Referral only) Administrative: Administrative Assistant/Escrow Assistant Oregon Title Insurance Company Oregon Pacific Investment Company Banking: Teller, New Accounts, Accounting Assistant, Loan Assistant Vail National Bank La Jolla Pacific Savings and Loan, La Jolla, CA First National Bank, San Diego, CA Rancho Santa Fe National Bank, San Diego, CA October 2003 — April 2005 November 1991— March 1998 August 1990 — August 1991 May 1984—July 1990 December 19, 2017 - Page 90 0 Sold Lift Tickets for Vail Associates November 1983 — April 1984. Retail Sales high school and college years —The Mug Shop, Children's Corner and Mountain Child, Vail, CO. EDUCATION: Vail Mountain School, Vail, CO Mills College, Oakland, CA University of Paris, Sorbonne, Paris, France (Semester Abroad Program) Western University, San Diego, CA Metro Brokers School of Real Estate, Portland, OR 1979 - High School Diploma 1983 - B.A. Communication 1982 — French Certificate 1989 — Portion of MBA 1991- Certificate of Completion SKILLS: Computer — Microsoft Applications, Groupwise, Timberline Project Management Software, Hotel Software, Internet Typing — 60 WPM Office Machines—telephones, fax, copiers, postage machine, etc. Strong people skills Excellent organizational skills Able to juggle and prioritize multiple tasks Extensive event planning experience Interior design training C.Q.I. and Team Leading experience Speak French PERSONAL: Born in Lakewood, CO. Married with 3 older children. Interests include travel, cooking, skiing and hiking. REFERENCES: Available upon request. December 19, 2017 - Page 91 0 Patty McKenny From: Christine Albertson <christine.albertson@vailhealth.org> Sent: Thursday, December 07, 2017 10:06 AM To: Patty McKenny Subject: CSE Letter of Interest Attachments: Christine Albertson CSE Letter of Interest 2017.pdf Hello Patty, Hope you are having a fantastic Thursday! Attached you will find my letter of interest to join the CSE team. I am excited to apply for one of the position openings. Would you mind replying to this email so that I know you received this letter of interest? Please let me know if I should also drop off a hard copy at the town offices. Thank you, Christine Christine Albertson 1 Community Outreach & Events Manager Vail Health 1 vailhealth.org Shaw Cancer Center 970.569.7755 office 970.389.0301 cell PINKVAIL This message (and any included attachments) is from Vail Health, Vail Valley Surgery Center or Howard Head Sports Medicine and is intended only for the addressee(s). The information contained herein may include privileged or otherwise confidential information. Unauthorized review, forwarding, printing, copying, distributing, or using such information is strictly prohibited and may be unlawful. If you received this message in error, or have reason to believe you are not authorized to receive it, please promptly delete this message and notify the sender by e-mail. If you have any question regarding this notice or the email that you have received, please respond to postmaster Tvailhealth.org. December 19, 2017 - Page 92 0 December 7, 2017 To Whom It May Concern, My name is Christine Albertson and I am the Community Outreach and Events Manager for Vail Health. I am very interested in joining the CSE team and being able to share my experience to help bring amazing events to the town. My time at Vail Health has offered ample experience as I spend roughly 200 days a year managing or assisting in outreach events of all sizes across our valley. Strategic planning, as well as a productive operations team and strong marketing, leads to successful events. I have had the privilege of being the operations manager for Pink Vail since it began in 2012. Since then, we've grown the event from 683 participants to over 3,000 people. But, the event experiences we provide also need to live up to our community's brand promise. During this past Pink Vail, I was able to increase our NPS score from a 75 to a 79, exceeding our NPS goal. Bringing events and partners to Vail and building relationships to grow the Vail brand in a sustainable way is an important part of being a team member of CSE. I feel I have the skills needed to compliment the team and continually improve Vail's event strategy. Here are some of the qualifications I would like to bring to the CSE: Community Outreach & Event Manager for Vail Health (2012 — present) • Market, plan, and execute Pink Vail for the past 6 years • Organize and facilitate three health fairs in Eagle County for over 800 people annually • Work with local partners to engage our community at outreach events over 200 days a year • Build and manage partnerships and sponsorships with local, regional, and national companies • Manage an events and outreach budget of $300,000 • Communicate and coordinate with local entities to help reach Vail Health marketing goals Thank you for considering my qualifications. Sincerely, 6/4,& ae��n, Christine Albertson 970-389-0301 cell Christine.albertson(aiivailhealth.org December 19, 2017 - Page 93 0 Samantha Biszantz 2897 Timber Creek Dr. Unit D24 Vail, CO 81657 858-349-5024 samantha@rootandflowervail.com November 27, 2017 Patty McKenny Town Clerk, Town of Vail Dear Ms. McKenny & Vail Town Council Members, I am writing to express my interest in returning as a member of the Town of Vail Commission on Special Events (CSE) for another term. I will provide a brief reminder on who I am: • Lifelong visitor to town of Vail with my family • Local resident for almost 9 years • Homeowner in West Vail for over 4 years • Two-time business owner (Root & Flower in Vail Village and UpRooted Events catering company) After one year serving on the CSE, I realize what a valuable role I play as the sole millennial voice on the board and the only mcmbcr who works on the floor of a business in thc Village. I feel it's my responsibility to relay the opinions of the younger generation to the other board members. I think about the future of the town versus the past and I brainstorm on how to attract today's ideal Vail gucst and support the community. For example, the Vail Symposium is a great asset in our town, but their programming targets an older generation. Aftcr attending a nearly sold -out speech on the "Economics of Beer" where the Symposium partnered with the Vail Valley Young Professionals Association, I recommended the event producer consider the younger generation when recruiting speakers. I also provided my feedback on the Taste of Vail staying "hip", the GoPro Mountain Games continuing to hold their concerts at Ford Amphitheater, and supporting newer events like the Vail Craft Beer Classic. I bring a unique perspective because I work day to day with guests visiting to attend specific events or stumble upon them. I hcar and sec both their joy and frustration - whether it be thc man drinking a beer who has played in the Lacrosse Shootout for 30 years, happy as can be, or the woman complaining about no parking available on a weekend in July for the Farmer's Market. I am a key member of the board who has daily direct communication with guests. In addition, it takes some time to understand the process, format and culture of the CSE board. There are many layers to each event that only history can tell, and I feel confident assessing each event now. The monthly recaps from event producers will have much more meaning now that I can look back at their funding pitch and my notes. I am now educated on the funding process, why events are funded and what is expected in return from event producers. I look forward to another term serving on the CSE because my input will go much farther with one year experience under my belt. I look forward to ensuring events continue to evolve and be successful. The finances, brand and reputation of the Town of Vail depend on events. I appreciate your time and consideration. Sincerely, Samantha Biszantz December 19, 2017 - Page 94 c Patty McKenny From: Stephen Connolly <sfcvail@hotmail.com> Sent: Thursday, December 07, 2017 7:25 AM To: Patty McKenny Subject: Application for Appointment to the Commission for Special Events Please accept this as my application for appointment to the CSE. My experience in the special event business started in 1981 as the Race Director for the Gunnison Stage Race, a three- day international road cycling event. Shortly after, I entered the business trade publishing industry. Having worked for the world's largest sports marketing firm (IMG) and the (then) world's largest publisher of trade publications (Fairchild Business Publications), I have the background that would be an asset to the CSE and Town of Vail. As the former director for the Vail Chamber and Business Association, I helped to create the current rendition of the CSE. I served as an advisor and then several terms on the commission, culminating as Chair Pro Tem (when Mayor Chapin served as Chair. While working for IMG, I was extensively involved in the 1987 and 1999 World Championships in Vail. My last project was the implementation of the PGA TOUR sponsorship by ORTHOVISC (a division of Johnson and Johnson). As a professional event producer, I would bring practical knowledge to the CSE. Thank you for your consideration. sfc Stephen Connolly sfcvail@hotmail.com https://www.linkedin.com/in/stephen-connolly-vail 970-376-5798 (cell) 970-476-6826 (phone and voicemail) Looking for a great little Bed and Breakfast in Vail? https://www.airbnb.com/rooms/4015461 0E ethink * Reduce * Reuse * Recycle 1 December 19, 2017 - Page 95 0 Patty McKenny From: Ali Kelkenberg <amkelken@gmail.com> Sent: Tuesday, December 05, 2017 4:32 PM To: Patty McKenny Subject: Commission for Special Events Letter of Interest Attachments: Ali Kelkenberg Letter of Interest CSE.pdf Hello Ms. McKenny, Please see my attached Letter of Interest for the Commission for Special Events. Please let me know if I need to do anything else or if you have any questions. Warm Regards, Ali Kelkenberg i December 19, 2017 - Page 96 0 Ali Kelkenberg Red Sandstone Rd. A9, Vail, CO, 81657 704-674-1816 amkelken@gmail.com December 5, 2017 Hello and thank you in advance for taking the time to read this. My name is Ali Kelkenberg. I am a homeowner in Vail and have lived in this community since 2007. I am interested in being a part of the Commission for Special Events because part of the reason I have chosen to call this town home is because of the opportunities for fun, culture, and outdoor recreation. I have enjoyed Special Events in this community from a participant viewpoint with the Vail Dance Festival, athlete viewpoint with the GoPro Mountain Games, and employee viewpoint as a bartender for the Teva Games, GoPro Games, Vail Yeti and other events at Dobson Ice Arena. I also am a holiday help ski instructor and have worked in local hotels and restaurants. I would like to bring my multifaceted viewpoint to the Committee to continue a legacy of greatness for Vail. My full time job is with Eagle River Water and Sanitation District as a Human Resources Generalist and I have full support from my Manager to attend the Commission for Special Events monthly meetings so attendance should not be an issue. I am uniquely qualified to serve my community on the Commission for Special Events and am excited for this opportunity. Thank you so much for your consideration. Warm regards, Ali Kelkenberg December 19, 2017 - Page 97 0 SI\GLETON December 1st, 2017 Vail Town Council 45 South Frontage Road Vail, Colorado 81657 Attention: Patty McKenny Town Clerk RE: Vail Commission on Special Events Board Appointment Dear Town Council: I found it gratifying being back on the Vail Commission on Special events this past year. Being off the year before and seeing the progression of the board this past year was interesting, challenging and enlightening. I would like the opportunity to continue the work and be re -appointed. I like working with our partners, VLMDAC, ERC, VEAC and the Town Council in elevating the Vail's brand and as always increasing the town and taxpayers return on investment. It's important that the CSE continues to move forward in working with the event producers in raising the level of the events and continually being, on the lookout for a new iconic event (s) for Vail. These efforts will secure the excellence of the Vail Brand. I am still an active member on the Vail's Economic Advisory Council, which allows me to hear commentary from the business community regularly on their take of events. Working and being a resident of Vail gives me the luxury of participating in "what's going on in Vail". I have a passionate sense of community and I take pride in seeing Vail develop quality events for residents and guest at a world class level. I thank you for your consideration. Sincerely Rayla Kundolf Gib Singleton Gallery Galerie Zuger Vail Resident December 19, 2017 - Page 98 0 Patty McKenny From: Anna Mattingly <Anna.Mattingly@fourseasons.com> Sent: Tuesday, December 12, 2017 2:50 PM To: Patty McKenny Subject: RE: Application Attachments: Anna Mattingly CMP Resume.docx Hi Patty, Thank you for reminding me I thought about this on Monday and if I missed the deadline totally understand but would love do still be considered. Thank you so much for reaching out! I have submitted my resume and here's my bio. Let me know if you need anything else. Thank you again! :-) Anna Mattingly a Certified Meeting Professional (CMP)and Presidents Club achiever for Four Seasons. She brings over 10 years of Group Sales experience with 4 different mountain resorts in her realm. Such resorts include The Village at Squaw Valley &The Resort at Squaw Creek in Lake Tahoe California, Hotel Talisa (formerly The Vail Cascade Resort) and over 4 years of experience for Four Seasons Resort Vail. She'll be able tell you anything you want to know about getting your group to the beautiful mountains, all of the amazing experiences to be had and why stunning Vail Colorado is the best choice! Born and raised in Eugene, Oregon Anna fell in love with the mountains and rivers at an early age, she is based on property and enjoys living the "Vail" life. She is a certified Fly Fishing Guide, skier, snowboarder and an all- around outdoor enthusiast! Sincerely, Anna "The mountains are calling and I must go" —John Muir Anna Mattingly, CMP 1 Associate Director of Sales Four Seasons Resort and Residences Vail One Vail Road Vail, CO 81657 (0) 970.477.8821 (C) 970.331.3528 Anna.Mattingly@fourseasons.com Connect with us on 113D New collaboration between Four Seasons and NetJets offers epic mountain adventure to Vail. Take off now. i December 19, 2017 - Page 99 0 Anna Mattingly, CMP 970-331-3528 PO Box 3113, Vail, CO 81658 anna.mattingly(a�yahoo.com www.linkedin.com/in/annakathrynmattingly/ Overview • Over ten years of experience in competitive sales and marketing • Team leader, responsible for running bi weekly sales meeting, attend forecast weekly, help strategize to maximize occupancy and ADR • Keeps team organized and on target for production • Proficient in the use of various computer programs and applications including, Delphi, Delphi MPE, Hotel Planner, Cvent, Cendyn, STAR report, Blue Buzzard, Meeting Broker, SMS (Springer -Miller Systems), Opera, Windows office and many more • Exceptional leadership, oral/written communication, organizational and problem resolution skills • Expert at warm and cold calling, coordinating sales calls and executing site tours to earn business • Thrives at contract negotiations and creative marketing, self -motivated, outgoing and personable • Dedicated to putting in the time, skill and effort needed to excel at any task • Regularly meets and exceeds aggressive sales goals, Presidents Club achievement (top 10% of entire company of Four Seasons) • Nominated for Hospitality Professional of the year by the Vail Valley Partnership for the last 3 years in a row • Hosted Colorado Society of Association Executives (CSAE) annual program for 2016 which brought over 100 meetin• •lanners to the Vail Valle Experience July 2012- (Currently holds this position) The Four Seasons Resort & Residences, Vail CO Associate Director of Sales In charge of maximizing the group and leisure teams production, running sales meetings and providing the team with the tools they need to be successful. Active participant in weekly forecast and help position our team to continue to be the leader amongst our competitive set. I consistently achieve well over 100% of my revenue goal (currently 170% YTD) and support our team in every way that is needed. My passion is serving others, creativity and maximizing profit. Created and implemented "The Perfect Site Tour" -a program which helps us capture a higher percentage of group business. "Revin' for 87"-a resort goal we were trying to achieve to get our staff and service score up past 87%, currently we are at 92%, created initiatives to maximize our shoulder season business and lead our business development initiatives. Works closely with partners such as the Four Seasons Worldwide Sales Office and locally the Vail Valley Partnership. "Top Talent" of Four Seasons, recognized as the top talent pool in our company for continually exceeding sales goals and implementing new programs so we can continue to be the leading resort in the valley. October 2011- July 2012 Destination Hotels & Resorts, Vail Cascade Resort & Spa, Vail CO National Sales Manager Started career with Destination Hotels & Resorts originally with The Resort at Squaw Creek located in Lake Tahoe CA in October 2011 and then transferred to The Vail Cascade Resort in March 2012 to broaden my experience with ski in and out resorts. Responsible for contracting events for a four diamond resort with 40,000 sqft of meeting space and 292 guestrooms as well as 80 condos' and private homes. Resort boasts a 78,000 sqft club and spa, Aria, ski in and out access with own ski lift. Prospect business through cold and warm calling, prepared bids for accounts and developed a creative marketing plan to entice meeting planners. Frequent travel to meet with clients and drive business. Specializing in the Midwest market. Attend industry events, arrange sales calls and travel, organized familiarization tour. www.destinationhotels.com www.vailcascade.com www.squawcreek.com May 2010- October 2011, Squaw Valley Ski Corp/ KSL Resorts, The Village at Squaw Valley, Lake Tahoe CA National Sales Manager In charge of booking business for an upscale resort with over 40,000 sq ft of meeting space. Resort located directly mountain side of 6,000 acres of skiing and snowboarding and featured 3 fitness centers and a full service spa as well as an entire village with over 20 restaurants and boutiques. Markets included Midwest and Washington DC and all Associations. Doubled sales from previous year and exceeded annual sales goal of 1.3 December 19, 2017 - Page 100 million dollars in room revenue. An active member of CaISAE, PCMA and MPI. Designed and implemented an updated proposal to earn more business. www.kslresorts.com www.squaw.com October 2008- May 2010, Westmont Hospitality, Doubletree Hotel by Hilton, Sacramento CA Executive Conference Manager Responsible for booking events for the second largest convention hotel in Sacramento with 448 guestrooms and over 38,000 sqft of meeting space. Booked meetings with 50 rooms or less on peak in all markets. Accomplished in writing and editing proposals and negotiating contracts. Specialized in associations business. Attended MPI and CaISAE events. Excelled at building and maintaining client relationships, finding new business and exceedin uarterl sales • oals. Education Portland State University, Portland OR, Business Marketing, 2000-2003 Southern Oregon University, Ashland OR, 1998-2000 Certifications & Community Certified Meeting Planner (CMP) By the Convention Industry Council, November 2012 Community Involvement, Former Vice President of the Vail Valley Business Women from 2013 thru 2015, an active volunteer for Habitat for Humanity house build, Mountain Valley Horse Rescue, Eagle River Cleanup & Colorado River clean up. Active member of "The NEXT Leaders of Vail Valley" group thru the Vail Valley Partnership. December 19, 2017 - Page 101 Patty McKenny From: Bryan Rooney <rooneybryan@hotmail.com> Sent: Saturday, December 09, 2017 11:00 AM To: Patty McKenny Cc: Laura Waniuk Subject: B. Rooney: CSE Vacancy Attachments: Bryan Rooney Resume.pdf Patty, I am writing to express my interest in applying for one of the CSE vacancies. After attending the meeting on 12/6, and taking into consideration my 20 years of event experience in and around the Vail community, I know that I can add a valued perspective to the board. Please accept my resume as my letter of intent and let me know what else you may need. I attempted to send this over before I left work yesterday but saw that it did not send when I returned to my desk this morning - apparently I shut down the computer too fast after hitting send and it did not transmit. With Keen Interest, Bryan Bryan Rooney 970.904.1940 From: Laura Waniuk <LWaniuk@vailgov.com> Sent: Monday, November 27, 2017 10:23 PM To: 'Bryan Rooney' Subject: RE: CSE Vacancy Hi Bryan - Glad you know Marco, he's great. If you decide to apply, I encourage you to attend the CSE meeting on 12/6, then you will be prepared for the town council interview when they ask you if you have been to a meeting lately. Thanks, Laura From: Bryan Rooney [mailto:rooneybryan@hotmail.com] Sent: Monday, November 27, 2017 2:55 PM To: Laura Waniuk Subject: Re: CSE Vacancy Laura, 1 December 19, 2017 - Page 102 BRYAN ROONEY PO Box 2745 Vail, CO 81658 (970) 904-1940 brooney@vailresorts.com EXPERIENCE Vail Resorts, Inc. Vail, CO Director, Mountain Operations September 2016—Present • Lead and oversee daily operations of 150+ employees within the Grooming and Slope Maintenance department, Snowmaking, the Fleet Maintenance department and the Summer Construction team • Build and maintain budgets with total fiscal responsibility of over $5M per year • Develop and execute capital plans in excess of $1.5M per year • Align departments with the enterprise -wide goals and initiatives • Provide strategic vision to the teams and a roadmap of how to get there • Prioritize projects and tasks to meet the greater needs of the resort and our guests • Grow the safety -centric culture and foster safety leadership across all levels of staff • Oversee all department -related projects to ensure timely completion within budget • Collaborate with Planning department and USFS representatives to ensure compliance with all policies, procedures and regulations on public lands related to winter and summer operations, as well as all summer construction projects • Conduct staff development training and provide access to leadership opportunities Vail Resorts, Inc. Vail, CO Senior Manager, Mountain Operations August 2009—Sept 2016 • Supervise and Manage daily operations of 150+ employees within the Grooming and Slope Maintenance department, two Race departments, Special Events, the Terrain Park department and the Summer Construction team • Build and maintain budgets with total fiscal responsibility of over $3M per year • Develop and execute capital plans in excess of $1M per year • Oversee all department -related projects to ensure timely completion within budget • Develop cost estimates and budgets for special events with proven ability to reduce overall costs and provide greater ROI for stakeholders o World Alpine Ski Championships, Burton US Open, GoPro Mountain Games, American Ski Classic • Collaborate with Planning department and USFS representatives to ensure compliance with all policies, procedures and regulations on public lands • Maintain EPA standards as related to Storm Water Management Practices and spill reporting procedures • Develop and maintain best practices within each department to meet and exceed resort and company standards • Conduct staff development training and provide access to additional educational opportunities Highline Sports & Entertainment, Inc. Vail, CO Director of Events June 2003 August 2009 Events Managed and Produced: CBS College Sports NABC Final Four Award Show, CBS College Sports Final Four Hoop City, Red Bull Soapbox Race, Red Bull Ride the Sky, Red Bull Ice Carnival, Red Bull 1976 Games, Mountain Dew Vertical Challenge Tours (East and West), Ultra 100 MTB Race, Gourmet on Gore, Gore-Tex Consumer Education Programs, Spring Back to Vail, Vail Oktoberfest, Vail Snow Daze, Vail Summer Sports Fest. Delegate and oversee department specific duties to ensure inventory is up to date and knowledge of product is at the highest level. Succeed by teaching, demonstrating, and preforming technique. • Direct and produce all Red Bull North America projects with budgets in excess of $1M per event EDUCATION St. Anselm College Manchester, NH 1993 —1997 Bachelor of Arts, Finance Bachelor of Arts, Accounting Certificate of Concentration, Spanish HONORS Game Ball Award 2016, Reimagine Award: 2015 World Alpine Championships, V.A.I.L. Safety Leadership Award, Delta Epsilon Sigma National Honors Society, Tau Chapter International Economics Honors Society, Gamma Chapter INTERESTS Family Skiing Biking Travel REFERENCES Available upon request December 19, 2017 - Page 103 BRYAN ROONEY • Oversee and coordinate all aspects of Vail's Icon Events: Spring Back to Vail, Vail Snow Daze and CarniVail - Over 100M impressions generated each winter • Tracking and submission of staff payroll, compile all event related costs to finalize budgets, submit invoice and payment requests • Hire, manage and evaluate crews of up to one hundred staff and volunteers per event • Prepare all local and state permits for events. Meet regularly with officials to ensure properly executed permits while maintaining sponsorship objectives with parameters set forth by governmental agencies Highline Sports & Entertainment, Inc. Manchester, NH Manager of Events June 2003 — August 2009 • Started the Northeast satellite office for regional operations; managed and maintained office and staff for four consecutive years. Worked with 30+ ski areas annually to bring a large scale mobile marketing tour to each resort that drove traffic within their target demographic Mount Ilotham Skiing Co. Pty., Ltd. Victoria, Australia Racing and Terrain Parks Manager, F.I.S. Chief of Course June 2002 Sept 2002 Events Managed and Produced: F.I.S. Australian National Championships, Rip Curl Free Ski Pro, F.I.S. Mogul Competition, F.I.S. Promite PGS Snowboard Races, Victoria Junior and Senior Championships, Interschools Grand Prix Series, Army Ski and Snowboard Championships, Royal Australian Air Force Ski and Snowboard Championships, Pedigree Sled Dog Races, UBS Warburg Champions Cup, S.I.A. Ski Tests Demos. • Created and managed project budget reports for each event and race series • Coordinated and secured resources and infrastructure for all event operations • Created a competitive marketing advantage in the Southern Hemisphere by conducting first-class special events and racing operations • Maximized and measured R.O.I. on all event activities. • Delivered events and races within defined time frames and allocated budget constraints • Tested and maintained proper timing cables and implementation on all race venues • Arranged for homologation updates of four F.I.S. race courses • Promoted the growth of local and youth racing programs by maintaining world class training facilities and interacting with head coaches and athletes • Worked with internal departments to ensure proper snow making and grooming • Created, maintained and regulated terrain parks, rail yards and halfpipe Ski and Snowboard Club Vail Vail, CO F.I.S. Chief of Course, World Cup Crew Chief, October 1998 -- April 2003 USSCA Regional Coach, U16 Travel Coach, U16 Strength & Conditioning Coordinator Town Race Director • Supervised and organized preparation of courses. Dispatched work crews and oversaw all aspects of on -hill race preparation and production. • Led work crews during preparation and execution of World Cup events on multiple venues. Helped to provide a world-class racing surface as the only on -course slip crew during actual competition. • Worked with academy athletes on technical and speed progressions. Managed athletes during national travel. Administered dry land program to compliment on -hill focus. • Organized longest running town race league in the United States. Coordinated fundraising, sponsorship, promotion and race execution. Provided accounting, cash flow and financial statements to bookkeeping staff. Mt. Hood Meadows Ski Resort Mt. Hood, OR Vault Supervisor, Accounting Department November 1997 — April 1998 • Conducted daily vault reconciliation, deposit verification and administration of funds. Daily audit of all incoming funds, arbitrary departmental audits. Maintained contact with central cash vaults, armored car services and local banks in order to receive, transfer and deposit funds. Merrill Lynch & Co., Inc. Manchester, NH Financial Consultant Assistant Janizary 1997 — May 1997 • Aided in investment research portfolio analysis, promotional correspondence and expansion of client base. December 19, 2017 - Page 104 Patty McKenny From: Kim Newbury Rediker <kimnewbury@gmail.com> Sent: Tuesday, November 14, 2017 10:10 AM To: Council Dist List; Patty McKenny Subject: CSE Application Good morning, Congratulations to Greg, Jenn, and Dave on your re-election and to Travis on your election to the Town Council! I have all the confidence in the world that this group will continue the great work of the past few years, and will do new and interesting things as well. Please consider this email my application for re -appointment to the Commission on Special Events. I have thoroughly enjoyed the past two years on the Commission, and think that we are continuing movement in the right direction with our events strategy. I am hopeful that I will be able to continue to contribute to the process. All the best, Kim Newbury Rediker 970-390-8388 i December 19, 2017 - Page 105 TOWN OF VAIL Memorandum Suggested Interview Questions for Commission on Special Events Candidates Please ask all candidates: • Are you representing a particular Town of Vail business, and if so, which one? • Where do you reside? • Where are you employed? • Do you own property or a business in the Town of Vail? 1. Why are you interested in serving on the Commission on Special Events? 2. What particular qualifications do you bring to the position? 3. What do you understand the CSE's mission to be and do you support it? 4. Do Special Events impact the profitability of your business, either directly or indirectly? If yes, please explain. 5. Under what conditions would you feel it necessary to recuse yourself from considering an event proposal? Are there any events currently funded by the CSE from which you would need to recuse yourself considering? 6. What role do you perceive Special Events play in Vail? 7. What do you believe to be the most important criteria for determining whether and event receives public funding? 8. Do you feel it is important to add new events to the calendar each year and if so, are there existing events that your believe could be "retired?" 9. How important is it to support ambient events that do not necessarily drive destination visitation, but provide entertainment to guests and residents who are already in Vail? 10. Do you think that existing events support or do not support the "Vail Brand?" Do you believe that the CSE and the Vail Local Marketing District are aligned in their strategies? 11. What existing events would you identify as most valuable to the community and what types of events should we be attempting to attract? 12. Is it important for the community that the Town of Vail allocates tax dollars and/or in- kind resources to support Special Events or do you think that events should "pay their own way?" 13. With regard to seeking out new events for the community, are there types of events you feel are "appropriate" for Vail? Are there events that you feel are "inappropriate," and if so, what are they? 14. Do you feel that Vail has too many events, too few events or about the right number? 15. Do you think that the CSE has done a good job of managing the calendar and variety of Special Events and do you have any specific ideas as to how you would improve the effectiveness of the CSE? 16. Do you feel there is a need for additional event venues within the Town? If yes, what suggestions do you have? 17. What is your favorite event? Least favorite?? December 19, 2017 - Page 106 2017 CSE Attendance Record Alison Wadey Ln1.- 0 O N 1/2017 —12/2018 CURRENT 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r c r o r 0 r 0 r r 0 r 0 r to Marco Valenti O N 1/2017 —12/2018 CURRENT 1.00 1.00 0 O r 0 O r O r 1.00 Absent 1.00 O r r 0 r 1.00 0 r Not requested to attend Not requested to attend Kim Newbury Rediker tD T 0 N 1/2016-12/2017 CURRENT 1.00 1.00 1.00 O T O r 0 r CD. r Absent O r C r $ r Absent (sick) O r O r Not requested to attend 12 Rayla Kundolf 1/1/2008 N r, T 0 N T. CURRENT 1.00 r OOOOOOOO r r r r r r r rO O 1.00 0O r O r S r 14.5 Mark Gordon v O N 1/2017 —12/2018 CURRENT CSE Vice -Chair elected 2/2017 1.00 O r O r 1.00 O r 1.00 O r 1.00 p O r p O r p O r 1.00 O r O r 0 r 111 v Barry Davis 6/1/2012 CO O 0 N I- r O N T0 CURRENT CSE Chair elected 2/2017 0 r O r 0 r 1.00 O r 1.00 O r O O r O r O r O r 1.00 r Not requested to attend O r 14 Samantha Biszantz 1/1/2017 1/2017 —12/2017 CURRENT 1.00 1.00 1.00 Absent O 1.00 0 O 1.00 p O p O p O Absent Absent Not requested to attend p O r NAME: 1st Appointed: CURRENT TERM: STATUS: 2017 MEETING DATES: Wednesday, February 1 Wednesday, March 1 Wednesday, April 5 Wednesday, May 3 Wednesday, June 7 Wednesday, July 5 Wednesday, August 2 Wednesday, September 6 *Monday, October 3: Council Work Session *Monday, October 9: Review of RFP's for 2018 Events *Wednesday, October 18 : Determine Final 2018 Funding Allocations Wednesday, November 1 *Tuesday, November 7: Present funding allocations to Vail Town Council *Tuesday, November 14: Present 2018 CSE Funding Allocations to VEAC *Thursday, November 16: Present 2018 CSE Funding Allocations to VLMDAC Wednesday, December 7 Total Meetings Attended *Denotes Special Meeting December 19, 2017 - Page 107 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: AIPP meeting minutes (Oct & Nov) ATTACHMENTS: Description AIPP Minutes (Oct and Nov) TOWN Of9 December 19, 2017 - Page 108 TOWN OF VAIL 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Minutes: Art in Public Places Board Meeting Monday, October 2, 2017, 8:30 a.m. Town Council Chambers Art in Public Places 970.479.2344 970.479.2166 fax AIPP Board members present: Susan Bristol, Patricia Donovan, Julie Hansen, Nancy Lassetter, Margaret Rogers, Kara Woods AIPP Board members absent: Bill Pierce Others present: Molly Eppard, AIPP Coordinator 1. Approval of minutes from September 11 meeting. 2. No citizen input. 3. Matt Mire, Town of Vail Attorney — AIPP Board training *Postponed to Nov. 6, 2017 meeting 4. Paul Wertin, Alpine Ice — Vail Winterfest Ice Theater (proposal attached) Paul introduces himself to the board. He discusses the new concepts with layout design to protect the ice from sun as much as possible, but work functionally. He proposes ways to draw people in from two entry points by the stairs and path by fireplace. He reviews past installations with the board. We want to take the screen closer to the promenade to try to prevent some sun strike on the upper portion of the screen. We have room to move a little with the size of screen and projection. We can repurpose some of the ice for free standing sculptures at these entry points. He shows images of past free standing sculptures at the entrance at base of stairs. He may be able to incorporate a bench type seating element at these entry points. He shows other towering freestanding sculpture concepts. He shows seating design for the theater. Molly confirms the freestanding sculptures will be illuminated. Paul discusses the lighting from previous installations which is DMX controlled and has ability to fad and control light. He proposes using the DMX light under the bench and perhaps at the base of the screen. Molly introduces Mike Griffin who is in the audience. He is responsible for the projection from the TOV's IT department. Paul would like to echo the entry features with the design concepts of the seating. He presents a layout of the space with the screen closer to the projector. Margaret asks about the heat from the fireplace. He will be conscientious of the proximity to the fireplace. Julie asks about people sitting on the bench and if there would be interference with the projector. He comments that has not been an issue in the past. Molly comments it would be nice to have the west entry flanking the heated path. Where it is in the proposal, it would not work given the way the snow builds up. It would be nice to try to keep this area cleaner and steer people towards the heated path for entry to the theater at this location. People have mentioned to Molly they enjoy the free standing sculptures as well. This will be a way to continue with the success of the theater while enhancing it with additional elements. Paul discusses the budget if we add more ice and lighting. Past events have been budgeted at $20,000. With this new concept there will be 15% more ice which will be an additional $3,100. For the DMX lighting beneath the four entry sculptures, bench, and screen will be an additional $2,600. A total $5,700 increase in costs for both. If we want to do entry features with all of the lighting it would be $3,800. Molly asks about the lighting from the past years. He would keep the LEDs with the chairs and the static colors. He comments the lighting is another art element for the installation. He would recommend a slow changing light for the entry points. We don't want to distract from the projection itself. Molly asks the board for comments. The Logans have committed $15,000 to sponsor the project. Margaret likes the more simplistic modern designs versus too elaborate. She likes the idea of the lights changing. The board December 19, 2017 - Page 109 compliments the design. Julie believes in his artistic license. Kara agrees. She asks if it can be completed before the Dec. 22nd date. He comments the theater will be functional by the opening night. He comments weather obviously plays an integral part. Julie asks about the monetary increase. Molly comments she would like to look at the budget and present it to the board at our next meeting. 5. Winter programming update Molly updates the board with where we are with the winter programming and lantern walk: • Pedicab secured • Santa and Elf secured • Townsend Bessent to photograph • Small Champions participating • Reached out to Tricia Swenson to emcee — She will participate if she is not traveling. • Spoke briefly with Brian Jordan the music director, but still no word from Drumline participating in the walk. Kara comments they may be focusing on football season, but to keep trying. • Vail Holidays will have new branding this year. The new logo and design has come together very well. It will be a cohesive presentation of all events around the holidays. Molly has been meeting with the Special Events Coordinator and producers to streamline the holidays events with the new branding. The new logo may be incorporated on hats, etc. • Molly has communicated with the glossy local publications to include AIPP events. Hopefully we will have good coverage this holiday season. We will have a separate press release for the events because of the sponsorship and artist details. • Molly is working on all AIPP winter printed materials: banners, sandwich boards, flyers, brochures, etc. Molly reviews dates of winter events with board: Wednesday, December 20, 2017 Cocktails & Canvas: Lantern Making with the Alpine Arts Center @ 4:00 — 6:00 p.m. at the Vail Recreation District Community Programming Second Floor of Lionshead Welcome Center, $10 fee Friday, December 22, 2017 Paper Lantern Making Workshop with Helen Hiebert © 1:30 - 4:30 p.m. - Vail Public Library, free. Holiday Lantern Walk in Vail Village to the Gore Creek Promenade © 4:30 — 5:15 p.m. - Slifer Square, Vail Village by the Covered Bridge, free. Walk begins at 5:00 p.m. Complimentary LED lights for your lantern & other treats distributed before walk. Lantern workshops and walks sponsored by Doe Browning Grand Opening Celebration of Eleventh Annual Vail Winterfest Ice Theater Presented by Vicki and Kent Logan in memory of Lou Meskimen Vail's Favorite Masked Man @ 5:15 — Gore Creek Promenade, Vail Village, free. Kara comments the last year was great logistically. While we were very busy, it went smoothly. Julie comments the hot chocolate was a bottle neck last year. She thinks we should look at relocating it to create more flow. Kara comments that by Up the Creek may be a better location. Molly asks the board's thought on the cookie decorating. She heard last year it may have been too much during the event. Kara thinks it is good to entertain the kids while they are waiting. The board was fine with the cookies at the beginning. We may be able to stage the cookies in a different location in Slifer Square. Kara asks if we can have a table for decorating the miniature lanterns. The producer could have a table with markers if they want to color the lanterns. 6. Coordinator updates • Patrick Dougherty photo exhibition will be hosted at the BFAG education center in conjunction with the installation. Molly is already working on some press for next summer's installation. Town of Vail Page 2 December 19, 2017 - Page 110 • Rod Kagan donated sculptures have been installed in the bus turnaround by the soccer fields. Molly will have a press release in the coming weeks about the donation. The board compliments the installation. It is a great improvement to the site and fits well. • Time Trial Wheel relocation. Molly reminds the board about the agreement with the Fred Hibberd, owner of Vail Plaza, to relocate the sculpture after the races. She reminds the board about the decision to relocate the work by the Big Horn parking lot where many cyclists park to ride up the pass. We were waiting for the East Vail improvements, but this has been postponed. The location the board decided will not interfere, so we can proceed with relocating it this week. • Golf Course Clubhouse report — Greg working on budget and getting estimates The wall for Uplift will begin to be prepped the week of October 23. The TOV carpenters will coordinate the drywall, as well as the wiring for the TV to be installed in the TV lift credenza which still needs to be purchased. Julie asks about the light fixture. Molly comments that the Arteriors light fixture is onsite and Greg Hall is getting an estimate from the lighting contractor on the clubhouse for installation. She remarks it is not an easy install due to the height and orientation of the stairs for scaffolding or a scissor lift. Julie would like Bill Pierce to weigh in on the fixture scale and placement. Molly comments it needs to happen sooner than later due to our window to access the space. The painting will be installed in early November. • Ford Park Portals— stones installed with metal elements Oct. 16 • 170 update — installation completed. Ribbon cutting Oct. 13 at noon. Jason Scott project manager from Gordon Heuther Studios will attend. • Vail Art Pass Ideas: Margaret likes the ideas which Molly shared, but we should group a couple if we are to make a trip to Denver. Molly comments on the curation of the art at the Maven hotel which is very interesting. She will present images to the board at our next meeting. • Seibert Memorial group has requested a Council Contribution request of $330k.Tuesday is the first reading of budget ordinance — recommendation is for a matching grant of $150,000. Margaret asks for the background on the project. It was approved as a donated memorial, not as an acquisition. AIPP approved a $10,000 donation towards the project. She asks if the scale can be reduced. It was asked of Bill Rey and he responded it could not. Molly comments that since the scope of the Slifer Square design has been changed, it was estimated it would cost the town an additional $39,000 for a proper installation in the proposed location. Molly comments that the excavation of the bus turnaround at the soccer fields was approximately $14,000. It was a much easier location to access and there are no utilities (electric), so it was not as a complicated installation. There are many utilities where the base of the Seibert memorial is proposed. The board comments they are not interested in donating more than the $10,000 as we have designated our budget towards a five year plan with commitments to existing projects like Patrick Dougherty, etc. Molly reviews the memo to council from finance regarding the memorial: BACKGROUND INFORMATION: Seibert Memorial Project is requesting $330,000 for a Pete Seibert Memorial Monument in the Education and Enrichment category. Due to the size of the request staff has included this as part of Council Contribution requests. Members of the Seibert Memorial Project have spent the last year working on this project and raising funds. In August 2016, the Art in Public Places Board (AIPP) was presented with a plan for raising private funds to commission the memorial and ultimately donate the memorial to the TOV public art collection. AIPP accepted the proposed donation of the memorial to the TOV's art collection agreeing to the ongoing maintenance, conservation, and insuring the work. To date, $70K has been committed which includes $10K from the towns' AIPP funds. The Town of Vail had also committed to providing a prominent location on town of Vail property for the monument to be placed. As the scope of the Slifer Square construction has changed since the initial acceptance of the donated memorial, the town would have to absorb the estimated cost for installation at $39,000. STAFF RECOMMENDATION: Staff recognizes the historical significance and invaluable contributions and that Pete Seibert and Gore Range ranchers made to envision and establish Vail and hoped there would have been more community participation in funding the project. Although staff commends the Seibert Memorial Projects for their fund raising efforts and greatly respects Bill Rey, Roger Tilkemier, Town of Vail Page 3 December 19, 2017 - Page 111 and Herb Mignery's vision for the project, historically it has not been the town's policy to fund memorials with taxpayer dollars as a Council Contribution. The 2018 budget maintains dedicated funding to the AIPP programs, projects, and art installations which the board intends to use towards future projects that have previously been planned and organized in a five year plan. Margaret does not think the town should fund this private interest. Kara comments it was originally presented as a privately funded project which we would accept as a donation with continual maintenance. Susan comments it is our responsibility to make sure it is properly sited. The board motions: Given the Slifer Square redesign has been postponed, the board feels the site of the memorial placement needs to be re-evaluated. There is a consensus that it is too large for the original location since Slifer Square is no longer being redesigned to incorporate the memorial within the location. They feel it is their responsibility as AIPP board members that the location is properly suited to the scale of the sculpture. Meeting adjourned. Town of Vail Page 4 December 19, 2017 - Page 112 TOWN OF VAIL 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Minutes: Art in Public Places Board Meeting Monday, November 6, 2017, 8:30 a.m. Town Council Chambers Art in Public Places 970.479.2344 970.479.2166 fax AIPP Board members present: Susan Bristol, Patricia Donovan, Julie Hansen, Nancy Lassetter, Margaret Rogers, Kara Woods AIPP Board members absent: Bill Pierce Others present: Molly Eppard, AIPP Coordinator 1. Approval of minutes from October 2 meeting. 2. No citizen input. 3. Matt Mire, Town of Vail Attorney — AIPP Board training Matt Mire trains the board on their responsibility and role as an appointed board member serving the Town of Vail. The training is a part of the insurance coverage. It is important to know your scope of employment and job description. You are not allowed to benefit personally from your appointed role. You are a local public body with certain applicable rules. The law required mostly is the sunshine law. Notice, decisions, and minutes need to be made public. There is an element of fairness which must be adhered. Conflict of interest needs to be evident. Mostly any personal or financial interests are considered a conflict of interest for decisions upon which you are voting. All decisions need to be made publically. If three or more board members gather to make decisions or discuss AIPP business it needs to be noticed and minutes need to be recorded. Email conversations need to be limited as well. Any responses need to be directed towards Molly versus a group conversation. Board members are allowed to gather socially, but if there are more than three members AIPP business must not be discussed. If you find yourself taking any action, making decisions, or debating merits on a decision on behalf of AIPP independently, then you should look to the authority to take that action. All actions are to be taken as a board with applied criteria. You are only authorized to make decisions as a board. Any potential conflicts must be disclosed and you cannot influence any members of the board. It is safe to assume any decision is a quasi -legislative decision. Matt gives Molly a copy of the Handbook for Appointed Municipal Boards and Commissions should any board member want a closer review. The points highlighted in the presentation include: stay within scope of employment, make sure there is a rule or law authorizing action, voting in public forum, conflicts of interest, protecting the town's confidences, and being a steward of the town. Meeting privately in an executive session for legal advice or instructing negotiations is allowed with the board. The process would be motioned with a 2/3 majority to enter into an executive session to meet in private. It is still recorded. Executive sessions do not need to be noticed prior. In executive sessions it is an attorney client privileged, so needs to be kept in confidence entirely as a board. The board thanks Matt for his time and expertise today. *Newly hired Town Manager Greg Clifton introduces himself to the board. He thanks them for their service to the town. While not only delegating important decisions and carrying the weight of those decisions, it is also a great sense of active community involvement in participating on the boards. He welcomes the board to stop by his office at any time to say hello. December 19, 2017 - Page 113 4. Vail Winterfest Ice Theater Molly review's the Winterfest budget and the donations towards the programming. Approximately $12,000 is in the account with $3,000 to be donated by Doe Browning and $15,000 to be donated by Kent and Vicki Logan. Molly reviews Paul Wertin's presentation and his proposal for increased ice for entry features, as well as DMX lighting (changes colors/fades) for various areas of the theater. Molly is asking the board for direction on how they would like to proceed with the increased costs. The board does not want the DMX lighting under screen. They would like to see it at the entry points because it may be too busy if it is constantly changing colors near the screen. They think it would be better to have static colors closer to the screen. Molly reminds the board we will want to have a contingency in case we need to rebuild the screen. Kara comments it is a signature event and we should invest in continuing to make it great. Trish wants to make sure we have a photographic reference from year to year. Julie remarks that she wants to see it change from year to year and keep it fresh. Susan comments the entry sculptures with the movement of light will be a nice new addition to the theater. With the increased ice for the entry points and DMX lighting at entry points the board motions to increase the budget by $4,500. 5. Winter programming update Molly reviews last year's expenses for the Paper Lantern Project. She remarks it is a great program on a very limited budget. Molly projects she will be close to the amount as last year. We already have people signing up for the workshops. The workshops are as follows: Wednesday, December 20, 2017 Cocktails & Canvas: Lantern Making with the Alpine Arts Center @ 4:00 — 6:00 p.m. at the Vail Recreation District Community Programming Second Floor of Lionshead Welcome Center, $10 fee Friday, December 22, 2017 Paper Lantern Making Workshop with Helen Hiebert @ 1:30 - 4:30 p.m. - Vail Public Library, free. Holiday Lantern Walk in Vail Village to the Gore Creek Promenade @ 4:30 — 5:15 p.m. - Slifer Square, Vail Village by the Covered Bridge, free. Walk begins at 5:00 p.m. Ends at Grand Opening of the Ice Theater. Complimentary LED lights for your lantern & other treats distributed before walk. Tricia Swenson will be able to emcee. We are still waiting to hear back from BMHS Drumline. Molly reiterates we will need the board to volunteer on Friday, December 22. We will need help at the library from 1:30 — 4:30 p.m., as well as the lantern walk starting at 4:00 p.m. Molly will ask for firm commitments for volunteering at the December meeting. Molly will meet with the Holidays event producer prior to discuss serving the hot chocolate at the end of the walk. 6. Golf Course Clubhouse report The wall has been prepped for the Uplift painting which should be installed on November 15`h. We are waiting to hear back from the interior designer on the proposal for the digital program for the light in the space. Julie comments it is too small and not worth the time/money for her to do it. She questions if it has been returned. It has not yet been returned. Julie reviews looking at the light at public works. She remarks it is too small and felt it was very commercial. In looking at the space again, we need something more to fill the space and look at alternative ideas. Molly comments since we missed the window of opportunity this fall for installation, we can look at a spring installation for the tower. We would need to work during the close of the Nordic center and before Golf opens. We are still waiting to hear back form the interior designer on the various decor elements — rug, benches, plants, credenza. Molly comments the credenzas on Cabinet Tronix were close to the cost of what the designer presented. Molly asked the designer to see if her vendors have something more streamlined, as all agreed what they presented was too bulky and felt like it belonged in a dining room. The credenza from Cabinet Tronix would also have to be custom and there would not be the quality control especially regarding finish. It would be in the range of $6,000. Julie comments we are investing too much in Town of Vail Page 2 December 19, 2017 - Page 114 this credenza given the costs of televisions and it is like we are building a house around a sofa. She would like to revisit this with VRD when the painting is installed. Does it make sense to have such a large TV? We would likely save money if we got a smaller TV and credenza to accommodate it. Julie comments that unfortunately there was a solid beam behind the drywall so the outlet is at 36 inches. Susan asks about the budget for the benches and rugs. At this point it should be coming from the designer's budget, but she is waiting for the updated budget from Greg Hall. 7. Coordinator updates • Ben Roth installation moved behind library • Advertising — Molly is working with the Vail Daily on their magazines and newspaper publications. • Rod Kagan donation — The sculptures have been installed and Molly will have a press release forthcoming • Time Trial Wheel relocation — The work has been installed at the East Vail location. Molly has received many compliments and has responded to one letter of disapproval. Molly reminds the board it was a commissioned work for the inaugural stage of the 2011 USA Pro -Cycling challenge at a cost around $4,000. It was stipulated with the Village Center property owner when we installed it in the village near the start of the time trial, we would relocate it after the races. Margaret comments it is very common to have art related to bicycling near bike paths and trails. • Ford Park Portals— stones are installed with metal elements. The gates have the opening in the middle for golf carts and pedestrians to enter without the gates having to open. We will address the color of the brown on the creek path entry. • Seibert Memorial — The Council did not allocate the requested amount by Bill Rey and Roger Tilkemeir in the 2018 budget. It may be revisited in the supplemental process. • No funding was allocated for the art bench project from CSE. Alpine Arts Center classes were granted funding to continue with the discounted classes. The classes will take place on Hot Summer Nights. As far as staffing, this makes more sense for the amphitheater. • The board approves a lunch for the TOV streets crew as an end of season thank you. • Molly comments that Vail public artist Wopo Holup has recently passed away. 8. Art-spiration — The Maven, Denver Molly reviews images of art on a recent visit to Denver. The images include Todd Van Fleet's photograph exhibition at the Denver Airport, the art at the new Maven hotel highlighting Colorado artists, the Monumental Calder exhibit at the Botanic Gardens, and Jolt's street art exhibition at the Foothills Art Center. Molly welcomes the board to share images in the future which may be inspiration for AIPP. Kara comments on her daughter's recent visit to Meow Wolf in Santa Fe. She thoroughly enjoyed the visit. Julie comments on the Weiwei installation in Denver. Meeting adjourned. Town of Vail Page 3 December 19, 2017 - Page 115 •1 ;". • •• •••••• • s• ••• • c? ,S;b4..!=g1:,,,Ei.ii",..-,Yid,klai-i0.41.0N;itl-4•Ait AN, ce Theater • '•(4 ••• . • Vail Winterfest 2017 / 2018 •••:• '1;•*1".*,.4 sA'‘.1,• * •ir•••,A, vs. • ,•••5',14 *,,r. . • • • .•,•• .-;k1;?•!,e , 4)rq,v.1•:;•if. • . • 4 ••••'!"•111:: • gt • 1? * ,c ;kg'. • • • 4f7 ' '• , • — • ••• 1.e • f.' j,f.,� "7: I -f bre • December 19, 2017 - Page 121 nfamtiuel Bid¢ 'i5 GOO Pmenadet I. a flcrcmhcr 1Q 7f117 _ Parra, 19k of 1 dQ &e? k December 19, 2017 - Page 127 of 149 4 • s• OrEA do G Ip � v b December 19, 2017 - Page 128 of 149 /77;77-1X-,7777-4/: J loo" wide (screen) 93" tall (screen) .. :• ...•xF.f I err,' :f Gore Creek Path Approx 25' projector to screen Lamp O Entry Monuments Walkway December 19, 2017 - Page 131 of 149 Stairs VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: CSE Meeting Minutes December 6, 2017 Draft ATTACHMENTS: Description CSE Meeting Minutes December 6, 2017 Draft TOWN IfO December 19, 2017 - Page 132 TOWN OF VAIL Commission on Special Events IRPFT COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, December 6, 2017 @ 8:30am AGENDA: Meeting materials can be accessed at the following link: http://bit.ly/2zOblaB CSE Members Present: TOV Staff Present: Others Present: Mark Gordon Alison Wadey Barry Davis Rayla Kundolf Samantha Biszantz Kim Newbury Rediker Marco Valenti Laura Waniuk, Event Liaison Specialist Ernest Saeger, Special Events Coordinator Martin Nieves, Vail Valley Foundation Bryan Rooney, Vail Resorts Owen Hutchinson, Vail Jazz Christin Fergus -Jean, Vail Jazz Melissa Meyers, Bravo! Vail Mike McCormack, Outlier Offroad Festival Bob Bandoni, Global Solutions Forum James Kenny, Vail Jazz Ali Kelkenberg, Eagle River Water & Sanitation District Angela Mueller, Taste of Vail Liz Gladitsch, Vail Resorts CSE Chair, Barry Davis, called the meeting to order at 8:31am. Administrative Items Approval of the Minutes of the CSE Meeting on November 1, 2017 ➢ Motion to approve the minutes of the CSE Regular Meeting on November 1, as presented. CSE Minutes December 6, 2017 Page 1 of 5 December 19, 2017 - Page 133 M/S/P: Valenti/Kundolf/Unanimous. The motion passed 6-0 (Rediker abstained due to absence on 11/1) Review 2017 Survey Results: Please see presentation for further information. Waniuk noted that the current payback ration is $37.89. Waniuk said the sales tax payback ratio is $2.74 which is significant. Waniuk said the survey data for 2017 is finished and RRC will present the final statistics in February 2018. Meeting Reminders: o Dec. 8: Deadline for letters of interest for 2018 CSE Board Applicants o Dec. 18: Last day for Council call-up for 2018 funding decisions o Dec. 19: Interviews for 2018 CSE Applicants at Council Work Session o January 10, 2018 Meeting. Waniuk noted that the breakfast will be the second Wednesday of January. Gordon added that the breakfast is a broad CSE discussion as opposed to a social meeting. Application Deadlines and Interview Dates for CSE applicants: Deadline for letters of interest due to the Town Clerk, Patty McKenny, by Friday, Dec. 8. Interviews at Town Council Work Session on Tuesday, Dec. 19. o CSE members whose terms expire on December 31, 2017 are Rayla Kundolf, Samantha Biszantz and Kim Newbury-Rediker. Event Recap: *motion to release final funding disbursement required Vail Jazz Festival Please see presentation for further details. Fergus -Jean noted they won the DownBeat Jazz Education Achievement Award and the Hermes Creative Platinum Award. Hutchinson noted that over 60% of their attendees have college degrees. Kundolf suggested they start marketing in the Chicago area. Hutchinson said their target demographic is the 35-45 age range and are working to further engage them. ➢ Motion to approve the final funding distribution Vail Jazz Festival M/S/P: Kundolf/Wadey/Unanimous The motion passed 7-0 Event Recap: *motion to release final funding disbursement required Vail Dance Festival Please see presentation for further details. Nieves noted that 93% of event attendees come to Vail for the event specifically. Davis asked who performed their survey. Nieves said they hire Intercept to manage the survey. Wadey suggested better communication to all schools in the Vail Valley regarding the Youth Power 365 dance program. Nieves said yes, they had 120 kids in the pop up camp and it sells out quickly. Wadey said it CSE Minutes December 6, 2017 Page 2 of 5 December 19, 2017 - Page 134 would be great to allow new families the opportunity to participate. Biszantz asked if they have considered changing their evening times due to dinner hours. Nieves said they have but lighting is the main factor in timing. Nieves said they usually have the request to move it earlier. Biszantz said the 7:30pm start makes it hard for a lot of people to sit down for dinner prior to the event starting. ➢ Motion to approve the final funding distribution Vail Dance Festival M/S/P: Rediker/Kundolf/Unanimous The motion passed 7-0 Event Recap: *motion to release final funding disbursement required Vail Outlier Offroad Festival Please see presentation for further details. McCormack said they are looking into ideas on how to increase overnight traffic. McCormack said they are going to trend toward more gravity style events in 2018. McCormack noted that the weather resulted in a number of expo vendors not attending the event. McCormack said they are going to focus on kids' events, women specific events, and offer a backcountry first aid certification course. Davis asked if the demo could start on Thursday as opposed to Friday. McCormack said they plan on starting the enduro on Friday in 2018 which would draw more people to town earlier. McCormack said they can't rely on lift service on Wednesday or Thursday but could offer human powered rides. Kundolf suggested adding a music element to the event. Rediker said the event does draw heads into beds based on her experience at the Antlers. Wadey suggested working with Arrabelle to move part of the demo to Lionshead. Valenti asked if there are conversations with the vendors that did not come due to weather. McCormack said yes and they want to be as persuasive as possible but want to make sure they can continue their long term relationship. ➢ Motion to approve the final funding distribution to Vail Outlier Offroad Festival M/S/P: Wadey/Valenti/Unanimous The motion passed 7-0 Event Recap: *motion to release final funding disbursement required Global Solutions Forum Please see presentation for further details. Bandoni noted they did not apply for CSE funding in 2018. Bandoni asked the CSE if there is opportunity to come back for funding. Davis said they do have an Education and Enrichment category that Global Solutions would fall under. Davis noted as he recalls, the challenge of CSE supporting the event is the event's inclusiveness. Wadey suggested meeting with other organizations in the Vail Valley like Youth Power 365 which would increase participation. Gordon suggested utilizing Battle Mountain High School as a partner. CSE Minutes December 6, 2017 Page 3 of 5 December 19, 2017 - Page 135 Motion to approve the final funding distribution to Global Solutions Forum M/S/P: Kundolf/Valenti/Unanimous The motion passed 7-0 Event Recap: *motion to release final funding disbursement required Pioneer Weekend Please see presentation for further discussion. Wadey noted that they added a Friday night event this year which drew people to town earlier than the past. Gordon asked if Dobson was received as in-kind. Wadey said yes but they paid for all other venues including Vail Resorts' venues. Davis asked if the CSE funds were used for venue rental. Wadey said the CSE funds were used mainly for marketing and communications. Motion to approve the final funding distribution to Pioneer Weekend M/S/P: Kundolf/Rediker/Unanimous The motion passed 5-0 (Valenti and Wadey abstained) Event Recap: *motion to release final funding disbursement required Taste of Vail Fall Wine & Food Classic Please see presentation for further discussion. Mueller noted their NPS was 64 which is low, especially for her events, and believes that the weather had a negative impact on this number. Wadey noted that a number of Pioneer Weekend guests attended prior to their evening events. Kundolf said yes it would be good for it to grow but would also like to continue to see the elegance. Motion to approve the final funding distribution to Taste of Vail Fall Wine & Food Classic M/S/P: Wadey/Kundolf/Unanimous The motion passed 7-0 Discuss Council Call -Up from 12/5 Kundolf noted that the Betty Ford Alpine Gardens presentation went very well. Wadey said that Jen Mason's comments regarding Betty Ford Alpine Gardens not being able to pick up and move was appropriate. Waniuk said she believes the CSE needs to do a better job educating the Council on the categories and their goals. Gordon said he believes that Council is well educated. Gordon added that they have made progress creating this category and believes that Council has an issue with ROI not being included in the scorecard. Wadey said the CSE needs to be proactive and not reactive with the Council regarding the Education and Enrichment category. Davis suggested sitting down with Council CSE Minutes December 6, 2017 Page 4 of 5 December 19, 2017 - Page 136 and making a small presentation to show them how impactful these events have been to our communities. Biszantz said there seems to be confusion on the Council regarding Education and Enrichment. Rediker said it is a good idea to communicate what the EE criteria is verbally through a presentation as opposed to only a document in their packet. Davis said the CSE will make action items regarding Education and Enrichment for the Council. Biszantz agrees with Wadey to add funding discussions to the conversation which may help the Council understand. Waniuk added that Council contributions and CSE funding will be more parallel in 2018. Review 2018 RFP Process Kundolf suggested accessing staff comments to be easier. Rediker agrees that staff comments should be more accessible. Wadey suggested some sort of alert or pop up when comments are added or relevant to an event application. Wadey added that she would like to see a 0 option in scoring. Wadey said the group business scoring column still needs to be addressed and defined. Gordon suggested making the staff info section more robust. Gordon suggested a change in scoring population between the two sheets. Gordon said the back arrow problem took him back to the top. Valenti agreed with the vote for 0, being able to link the funding cell to spreadsheet, and a single key stroke to go back to where he was working. Biszantz suggested the RFP being opened in a new separate window in PDF form. Davis agreed with all comments. Waniuk said she will ensure staff comments are added in 2018. Waniuk asked how the interview day process was received. Kundolf said the timer was a challenge at times. Biszantz asked about event promoters who had to present recap and then come back later for RFP presentation. Waniuk noted this was the direction from CSE due to fairness to all events but can be changed. Davis suggested consolidating the two with recaps and then move into funding interviews. Wadey asked that RRC does a better job of getting the sample size numbers up. Waniuk said the CSE could allocate part of their budget for survey incentives. Waniuk noted that she may not be able to make the February meeting due to her Leadership class. Davis suggested either moving the RRC presentation to March or change the February date. Waniuk said she will research having a regular CSE meeting on January 10th and moving the February CSE meeting to February 14th New Business and Community Input: Wadey said VCBC holiday mixer is next Thursday, 12/14 at La Tour. ➢ Motion to adjourn at 10:37am. M/S/P: Kundolf/Wadey/Unanimous. Motion passed 7-0 CSE Minutes December 6, 2017 Page 5 of 5 December 19, 2017 - Page 137 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Japan Sisterhood Exploration Visit Update PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: No formal action required. BACKGROUND: The Japan Sisterhood Exploration Visit is scheduled for January 20 through 26. Discussion will occur about the Sisterhood Agreement and business meeting agendas with the Town of Yamanhouchi and Nagano Prefecture. ATTACHMENTS: Description Japan Exploration Visit Update 121917 December 19, 2017 - Page 138 TOWN OF VAIIL. Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: December 19, 2017 Subject: Japan Sisterhood Exploration Visit 2018: Review of Business Agenda and Sisterhood Agreement SUMMARY Souichi Nakamura, the representative appointed by Governor Shuichi Abe, Governor of Nagano and Mayor Takefushi, Yamanouchi-machi, Japan, was scheduled to join the staff planning group Friday, Dec 15, to continue the planning of the sisterhood exploration visit, with a focus on building the business agenda for the two meetings in Japan. See table below for itinerary on business meetings, subject to change. Patty McKenny, Suzanne Silverthorn, Kristin Bertuglia, Greg Hall, Laura Waniuk, and Susan Mitchell are part of the planning group, who along with Souichi, will identify and develop the business points for the meeting. The topics of mutual interest that have been identified for discussion are proposed as mountain tourism, environmental sustainability, and transportation. Other topics of interest and exchanges of programming may also be determined as a result of the exploration visit. The draft business meeting agendas will be provided next Tuesday, Dec. 19 for council's review and feedback. Both a video and powerpoint presentation will be used as part of the business meetings. In addition, a draft of the sisterhood agreement is attached for town council review. The agreement was used with San Miguel de Allende, Mexico, in establishing the sisterhood arrangement and includes descriptions of how to promote exchanges of information and programming. There are also a couple of options presented below for the "consideration and adoption of such agreement". Further discussion about these two options is requested so that the business meeting agendas can be finalized. 1. Vail delegation takes formal action on the Sisterhood Agreement at the Yamanouchi-machi business meeting (Jan. 25th) and ratifies the agreement at its Feb. 6 Town Council meeting or at a later meeting if Japan officials were to return to Colorado. The Japan Exploration Visit information would need to be posted and official minutes would be taken if this option is pursued. 2. Vail delegation reports on the Japan exploration visit at the Feb. 6 Town Council meeting with a recommendation about the Sisterhood Agreement. Formal action may be taken at that time. The exploration visit presents the opportunity for the Town Council to evaluate if there would be the ability to create friendly exchanges that would explore the development of business, economy and tourism to Vail and the sisterhood agreement would outline the context of that December 19, 2017 - Page 139 arrangement. Last summer's visit to Vail by Yamanouchi officials and the Consul -General of Japan, and the correspondence with the Governor of Nagano (who visited summer 2016), show a great deal of support for developing friendly exchange programming with Japan. Date Time Day 5 Jan 24 Day 5 Jan 24 Day 6 Jan 25 Day 6 Jan 25 Day 6 Jan 25 Day 6 Jan 25 Day 6 Jan 25 Day 6 Jan 25 Town of Vail 5:00 p.m. 6:00 p.m. DETAILS OF BUSINESS MEETING ITINERARY ONLY Function Arrive at Hotel, Kanbayashi Hotel Senjukaku Welcome Dinner Speakers: Mayor Takefushi, Mayor Chapin, Mayor Pro Tem 9:00 a.m. Leave Hotel and travel to Yamanouchi Municipal Building 9:30 a.m. Business Meeting with Yamanouchi until Officials 10:30 a.m. 10:30 a.m. 11:30 a.m. 2:00 p.m. until 3:30 p.m. 3:45 p.m. Depart for Nagano City Prefectural Government Building Lunch Business meeting with Nagano Prefecture Governor and Officials Depart for Nagano Station Shinkansen Bullet Train Hakutaka to Higashi Ikebukuro Station 6:15 p.m. Arrive at Sunshine City Prince Hotel Ikebukuro, Tokyo Attendees Vail delegates Mayors, Council Members, Vail Delegation Vail Delegation Municipal Officials Tourism Officials Environment Officials Exchange Program Vail Delegation Vail Delegation Vail Delegation Governor Abe Mr. Nagakuni, GM, International Tourism Mr. Tomonori Tsuchiya, ED Industrial Policy Vail Delegation Vail Delegation Page 2 December 19, 2017 - Page 140 The overall proposed travel itinerary is below and may be adjusted based on need. Date Day 1 Jan 20 Day 2 Jan 21 Day 3 Jan 22 Day 4 Jan 23 Day 5 Jan 24 Day 6 Jan 25 Day 7 Jan 26 Travel Days OVERVIEW OF TRAVEL ITINERARY FOR JAPAN Description 1. Vail to Denver to Tokyo Travel Day 1. Arrive Tokyo Narita Airport Touring Activities Touring Activities Touring Activities Skiing Dinner Touring and Business Meeting 1. Tokyo Sightseeing 1. Matsumoto Castle Visit 2. Travel to Yamonouchi 3. Dinner (TBD) 1. Jigokudani Wild Snow Monkey Park 2. Ski Resort (Yakebitaiyama) 3. Welcome Dinner 1. Business Meeting with Yamanouchi 2. Travel to Nagano 3. Business meeting with Nagano Prefecture Governor and government officials Travel Day 1. Nagano to Tokyo 2. Tokyo to Denver 3. Denver to Vail Attachments: ✓ Draft Sisterhood Agreement Town of Vail Overnight Location CME van departs from Vail Transportation Center at 7:50 a.m. Spend night in Tokyo Spend night in Yamanouchi — Kanbayashi Hotel Senjukaku Spend night in Yamanouchi — Kanbayashi Hotel Senjukaku Spend night in Nagano or Tokyo CME van to Vail departs airport upon arrival Page 3 December 19, 2017 - Page 141 SISTERHOOD AGREEMENT (THE "AGREEMENT") BETWEEN THE YAMANOUCHI—MACH!, NAGANO PREFECTURE, JAPAN AND THE TOWN OF VAIL, STATE OF COLORADO, UNITED STATES OF AMERICA The Yamanouchi-machi, located in the Nagano Prefecture, Country of Japan, and the Town of Vail, of the State of Colorado of the United States of America, here in after referred to as "the Parties"; CONSIDERING their interest to strengthen the friendship ties and cooperation that join both Parties; ACKNOWLEDGING that the cities have the intention to develop collaborative activities, under the law provisions of the United States of America and the Japan, with particular attention to the terms related to culture; DECLARING their decision to strengthen their relationship of collaboration through the proper legal channels; CONVINCED of the importance of establishing mechanisms that contribute to the development and strengthening of bilateral cooperation, as well as the necessity to execute projects and actions that are effective in the economic and social development of both Parties; Have agreed to the following: ARTICLE I Objective The objective of the Agreement is to formalize the sisterhood between the Yamanouchi- machi, Nagano Prefecture, Country of Japan and the Town of Vail, of the State of Colorado of the United States of America, to encourage bilateral cooperation, to intensify common efforts, and to exchange experiences and the execution of common activities that contribute to the development of both cities. ARTICLE II Areas of Cooperation and Modalities To reach the objective of the Agreement, the Parties are committed to explore and develop cooperative projects, specifically directed, but not limited to the following areas: a) Education: Encourage the local school boards to share educational programs and systems. Encourage the development of student exchange programs between the cities. b) Cultural Exchange: Promote cultural, artistic and sports exchanges to advance the understanding and enjoyment of each city's cultural attributes, traditions and heritage. Explore and promote the exchange of cultural exhibitions with local museums. Explore and promote the exchange of artist exhibitions with local art galleries. Explore and promote the exchange of music tours and other artistic representations with local art centers. c) Promotion of Tourism: Each party will promote the other Party through their corresponding information office and/or the local tourism office, to make people aware of the sister city's sites. December 19, 2017 - Page 142 d) Environmental Cooperation: Both parties will share best practices to promote sustainable development, promoting pollution prevention policies and practices and encourage environmental education and research. e) Any other area of cooperation that the Parties agree upon. ARTICLE III Competence The Parties commit themselves to carry out the modalities of cooperation, referred to in Article II of the Agreement in accordance with their respective authorities and subject to the political and economic laws and regulations of their respective Governments. ARTICLE IV Annual Action Programs In order to achieve the objectives of the Agreement, the Parties agree to formulate, through prior discussion, Annual Action Programs (AAP), which shall become an integral part of the Agreement once they are formalized. The AAP shall be integrated with specific projects or activities and which must reference each of the following aspects: a) objectives and activities to develop; b) work agenda; c) profile, quantity and duration of the assigned personnel; d) responsibility of each Party; e) assignment of materials, personnel and financial resources; f) evaluation mechanism; and, g) any other necessary information. The enforcement of this Agreement is not conditioned by the Parties' to establishment of PAA in all the modalities of cooperation listed in paragraphs a) to e) of Article 11, nor are they obligated to collaborate in those activities where internal prohibitions exist, derived by law, institutional normative, or customs. The legal representative of each Party shall meet annually in person or at least hold one yearly telephone conference in order to evaluate the results derived from the Agreement and to propose new guidelines for the development of projects of mutual interest. The Parties shall produce progress reports of achievements based on the Agreement and shall communicate them to their corresponding Chancelleries, as well as the bilateral departments in charge, as determined by mutual agreement. Both Parties will make their best efforts to formulate the first AAP within one hundred and eighty (180) business days after the signing date of the Agreement. ARTICLE V Additional Collaboration Proposals In addition to AAP referred to in Article IV of the Agreement, each Party may formulate additional collaboration proposals, as they arise during the implementation of activities predetermined through the AAP. Page 2 Sisterhood Agreement — Yamanouchi-machi and Town of Vail December 19, 2017 - Page 143 ARTICLE VI Coordination and Follow -Up Mechanism In order to establish a mechanism and criteria for the coordination, supervision and evaluation of the activities carried out under the Agreement, as well as to assure the best conditions for its execution, a Working Group, integrated by representatives of both Parties, shall be established, and coordinating each Parties activities the following areas: - On behalf of Yamanouchi-machi and Nagano Prefecture, through the officials of each; On behalf of the Town of Vail, Eagle County, State of Colorado of United States of America, through the Mayor and Town Manager of the Town. The Working Group may meet periodically in a location agreed upon by the Parties or at least hold one yearly telephone conference in order to evaluate the activities derived from the application of the Agreement. The Working Group shall have the following functions: a) adopt the necessary decisions in order to carry out the objectives of the present Agreement; b) identify the areas of common interest in order to elaborate and formulate specific cooperation projects; c) orientate, organize and formulate relevant recommendations in order to fulfill the activities of the Agreement; d) receive, review and approve, when applicable, the progress reports in the areas of cooperation within the Agreement; and, e) any other functions that the Parties may agree upon. ARTICLE VII Financing The Parties shall finance the activities referred to in the Agreement with the assigned resources in their respective budgets according to the availability and terms of their legislation. Each Party shall pay the expenses related to its participation, except in the case that alternate financial mechanisms may be used for specific activities, if considered appropriate. ARTICLE VIII Information, Material and Protected Equipment The Parties agree that information, materials and protected equipment deemed classified by national legislation for national security or foreign relations purposes of either Party, shall not be subject to transfer within the Agreement. When undertaking activities pursuant to this Agreement, any information, material and equipment which require or could require protection and classification is identified, the Parties shall inform the adequate authorities and establish in writing, the corresponding protective measures. The transference of information, material and equipment, which is not protected or classified, but which exportation is regulated by one of the Parties, shall be done according to the applicable national legislation and should be identified, along with its intended use or subsequent transference. If any of the Parties consider it necessary, measures shall be taken to prevent the non - authorized transference or re -transference of such property. Page 3 Sisterhood Agreement — Yamanouchi-machi and Town of Vail December 19, 2017 - Page 144 ARTICLE IX International Instruments The cooperation referred to in the Agreement shall not affect the rights and duties which the Parties previously acquired under other international treaties and instruments. ARTICLE X Intellectual Property If as a result of actions carried out in accordance with this Agreement, products of commercial value and/or rights of intellectual property are generated, these shall be governed by the applicable national legislation, as well as the international conventions, which are binding for Japan and the United States of America. ARTICLE XI Designated Personnel The personnel assigned by each Party for the execution of cooperation activities derived from the Agreement, shall continue under the direction and dependence of the institution to which he/she pertains, and shall not create any labor relation with the other Party, which in no case shall be considered as a substitute employer. Each Party shall carry out the corresponding necessary procedures under its respective authorities in order to facilitate the entry and departure of its respective participants who are officially involved in the projects derived from the Agreement. Such participants shall be subject to the immigration, tax, customs, sanitary and national security laws of the receiving country and may not partake in any activity other than those pertaining to their functions, without the previous authorization of the competent authorities in this field. The Parties shall encourage that the personnel involved in such activities have medical, liability and life insurance, so that, if damage results from such activities derived from the Agreement, repair or restitution shall be covered by the corresponding insurance company. ARTICLE XII Participation of Other Institutions and Individuals The Parties may include Non -Governmental Organizations or individuals from the civil society in AAP. ARTICLE XIII Disputes Any difference or divergence derived from the interpretation or application of the Agreement will give rise to the early termination of the Agreement, by means of a written notification of early termination sent by one Party to the other Party. ARTICLE XIV Final Provisions The Agreement shall enter into effect upon the date of its signature and shall remain in effect for a period of one (1) year from the date of its signature. It may be renewed for an additional one (1) year period, by acceptance by both Parties through prior written agreement. Page 4 Sisterhood Agreement — Yamanouchi-machi and Town of Vail December 19, 2017 - Page 145 The Agreement may be modified by mutual consent of the Parties, by formalizing it through written and signed communications and specifying the date of its entry into force. The early termination of the Agreement shall not affect the completion of ongoing APP, formalized while it was in force. Governmental Immunity. The Town and its officers, attorneys and employees are relying on, and do not waive or intend to waive by any provision of this Agreement, the monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as amended, or otherwise available to the Town and its officers, attorneys or employees. Subject to Annual Appropriation. Consistent with Article X, § 20 of the Colorado Constitution, any financial obligation of the Town not performed during the current fiscal year are subject to annual appropriation, and thus any obligations of the Town hereunder shall extend only to monies currently appropriated and shall not constitute a mandatory charge, requirement or liability beyond the current fiscal year. Signed in the Town of [ 1, on the , of 2018, in two original and official copies in the Japanese and English languages, both texts being faithful translations. FOR YAMANOUCHI-MACHI NAGANO PREFECTURE COUNTRY OF JAPAN Yoshitaka Takefushi Mayor Shuichi Abe Governor Honorary Witness FOR THE TOWN OF VAIL STATE OF COLORADO UNITED STATES OF AMERICA David Chapin Mayor Attest Patty McKenny Town Clerk Page 5 Sisterhood Agreement — Yamanouchi-machi and Town of Vail December 19, 2017 - Page 146 TOWN IfO VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Trailblazer Award Nominations Update PRESENTER(S): Dave Chapin, Mayor ACTION REQUESTED OF COUNCIL: Name selection committee to review nominations. BACKGROUND: The council selection committee will meet to determine the third recipient/s of the Vail Trailblazer Award. The deadline to file nominations with the Town Clerk's Office was December 15. A final number of nominations for the award will be provided; some of the names were suggested by several council members, a local non profit organization, and staff members. Recognition occurs as follows: • The recipient(s) will be recognized during a luncheon in March • The Town of Vail Annual Community Meeting in March, in which a recognition plaque will be presented • The recognition will be formalized by a Mayoral Proclamation adopted by the Vail Town Council • A cumulative Honor Roll plaque will be dedicated to hang in the Vail Town Council Chambers December 19, 2017 - Page 147 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(e)- to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, Regarding: Chamonix Vail PRESENTER(S): Matt Mire, Town Attorney December 19, 2017 - Page 148 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess at 4:15 p.m. TOWN Of9 December 19, 2017 - Page 149