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2018-01-06 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TOWN COUNCIL REGULAR MEETING Agenda Town Council Chambers 2:00 PM, January 16, 2018 TOM Of UAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. Site Visits 1.1. Site visit to Colorado Snowsports Museum, 231 South Frontage Road East 30 min. The van will depart at 2:05 p.m. to take the town council to the museum. Presenter(s): Susie Tjossem, Executive Director, Colorado Snowsports Museum Action Requested of Council: Site tour only. Background: Executive Director Susie Tjossem invited the Town Council to tour the newly renovated Colorado Snowsports Museum. 2. DRB / PEC Update 2.1. DRB / PEC Update Presenter(s): Chris Neubecker, Planning Manager 3. Presentations / Discussion 10 min. 3.1. Update on Child Care Services in Vail 20 min. Presenter(s): Maggie Swonger, Children's Garden of Learning and Amy Drummet, Vail Child Care/Eagle Valley Child Care Association Action Requested of Council: Listen to presenters Background: The Vail Town Council requested a brief update from our child care partners. 3.2. Transit Stop Improvements Project Update Presenter(s): Tom Kassmel, Town Engineer Action Requested of Council: Listen to project update, provide any additional comment, and confirm direction. Background: The Town of Vail has budgeted $875,000 in 2018 for transit stop improvements. The purpose of these improvements is to provide improvements for transit stops along the West Vail Express route at the West Vail Chamonix stop, add a westbound Lionshead Transit Center stop, and add capacity at the Vail Village Transit Center. Staff Recommendation: Listen to project update, provide any additional comment, and confirm direction. 4. Information Update 20 min. January 16, 2018 - Page 1 of 30 4.1. VLHA Meeting Results 5. Matters from Mayor, Council and Committee Reports 6. Executive Session 6.1. 1)C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; to determine positions, develop a strategy and instruct negotiators, Regarding: Marriot Residence Inn Development Agreement, Solar Vail Amended Development Agreement, Colorado Snowsports Museum Lease Agreement and review process for making appointments to Vail Local Marketing District Advisory Committee. Presenter(s): Matt Mire, Town Attorney 7. Recess 7.1. Recess at 4:00 p.m. 8. Meeting at 4:15 p.m. with Vail Delegation to review travel details for Japan Sisterhood City Exploration Visit (Jan 20-26, 2018) 45 min. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website wwwvailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, wwwhighfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. January 16, 2018 - Page 2 of 30 TOWN IfO VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Site visit to Colorado Snowsports Museum, 231 South Frontage Road East The van will depart at 2:05 p.m. to take the town council to the museum. PRESENTER(S): Susie Tjossem, Executive Director, Colorado Snowsports Museum ACTION REQUESTED OF COUNCIL: Site tour only. BACKGROUND: Executive Director Susie Tjossem invited the Town Council to tour the newly renovated Colorado Snowsports Museum. January 16, 2018 - Page 3 of 30 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description January 3, 2018 DRB Meeting Results January 8, 2018 PEC Meeting Results TIMM OF9 January 16, 2018 - Page 4 of 30 TOWN Ore) DESIGN REVIEW BOARD January 3, 2018, 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Present: Rollie Kjesbo, Bill Pierce, Peter Cope Absent: Andy Forstl, Doug Cahill 2. Project Orientation 2.1. Project Orientation 2:00 PM 3. Site Visits 3.1. 1425 Buffehr Creek Road - Musto Residence 4. Main Agenda 4.1. DRB17-0432 - Westwind Final review of an addition (pool renovation/exercise area/ADA lift) At the applicants request, please table this item to the January 17, 2018 meeting. Address/Legal Description: 548 South Frontage Road West/First Westwind Applicant: Westwind at Vail, represented by Pierce Architects Planner: Jonathan Spence Rollie Kjesbo moved to table to January 17, 2018. Peter Cope seconded the motion and it passed (3-0). Absent(2) Cahill, Forstl 4.2. DRB17-0490 - Solar Vail Final review of new construction (Employee Housing) Address/Legal Description: 501 North Frontage Road / Lot 8, Block 2, Vail Potato Patch Filing 1 Applicant: Sonnenalp Properties, represented by GPSLArchitects Planner: Chris Neubecker Rollie Kjesbo moved to table to February 7, 2018. Peter Cope seconded the motion and it passed (3-0). Absent(2) Cahill, Forstl 4.3. DRB17-0540 - Musto Residence Final review of an exterior alteration (siding/windows/driveway) Address/Legal Description: 1425 Buffehr Creek Road/Lot 4, Cliffside Subdivision January 16, 2018 - Page 5 of 30 Applicant: David & Martha Musto, represented by KH Webb Architects Planner: Matt Panfil 1. Standing seam or matching metal on northeast bumpout over garage, color to match belly band. Peter Cope moved to approve with conditions. Bill Pierce seconded the motion and it passed (2-0). Abstair(1) Kjesbo Absent(2) Cahill, Forst! 5. Staff Approvals 5.1. DRB17-0545 - Tochter LLC Final review of a sign Address/Legal Description: 186 Gore Creek Drive/Lot 1, Lodge Subdivision Applicant: Tochter LLC, represented by Marissa Chung Planner: Chris Neubecker 5.2. DRB17-0546 - West Vail Mall Corp Final review of an exterior alteration (lights) Address/Legal Description: 2161 North Frontage Road West/Lot 2A, Vail Das Schone Filing 3 Applicant: West Vail Mall Corp, represented by Hughes O'Winter Planner: Chris Neubecker 5.3. DRB17-0547 - First Chair Housing Trustee LLC Final review of an exterior alteration (garage door) Address/Legal Description: 600 West Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 3 Applicant: First Chair Housing Trustee LLC, represented by Vail Resorts Planner: Jonathan Spence 5.4. DRB17-0550 - Locale Vail Final review of a sign Address/Legal Description: 160 Gore Creek Drive Unit 136/Lot 1, Lodge Subdivision Applicant: Locale Vail Planner: Justin Lightfield 5.5. DRB17-0551 - Moore Residence Final review of an exterior alteration (windows) Address/Legal Description: 442 South Frontage Road East Unit 202B/Tract D, Vail Village Filing 5 Applicant: Ulrike Newton Moore, represented by Home Depot USA Planner: Chris Neubecker 5.6. DRB17-0552 - Hokin Residence Final review of a change to approved plans (French doors/AC condenser) Address/Legal Description: 174 Gore Creek Drive Unit 357/Lot 1, Lodge Subdivision January 16, 2018 - Page 6 of 30 Applicant: William Hokin, represented by SRE Building Associates Planner: Jonathan Spence 5.7. DRB17-0554 - Gordon Residence Final review of a sign (Construction) Address/Legal Description: 5185 Main Gore Drive South/Lot 18, Vail Meadows Filing 1 Applicant: Kenneth Gordon, represented by Peter -Murray Development Planner: Matt Panfil 5.8. DRB17-0558 - Snow Forest Chalet LLC Final review of an exterior alteration (mechanical screen/curb) Address/Legal Description: 186 Forest Road/Lot 9, Block 7, Vail Village Filing 1 Applicant: Snow Forest Chalet LLC Garfield & Hecht, represented by Gies Architects 5.9. B17-0478 - Whittelsey Residence Final review of an exterior alteration (windows) Address/Legal Description: 433 Gore Creek Drive Unit 8/Lot 7-15, Block 4, Vail Village Filing 1 Applicant: Robert Whittelsey, represented by Home Depot USA Planner: Andy Rogers The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. January 16, 2018 - Page 7 of 30 PLANNING AND ENVIRONMENTAL COMMISSION IOWW OF V L) January 8, 2018, 1:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Present: Brian Gillette, Pam Hopkins, Ludwig Kurz, John -Ryan Lockman, Karen Perez, John Rediker, and Brian Stockmar Absent: None 2. Main Agenda 2.1. A request for review of a final plat, pursuant to Title 13 Chapter 4, Minor Subdivisions, Vail Town Code, to allow for a subdivision to reconfigure the property line between two (2) parcels located at 814 Potato Patch Drive/Lot 3, Block 1, Vail Potato Patch Filing 1, and 815 Potato Patch Drive/Lot 2, Block 1, Vail Potato Patch Filing 1, and setting forth details in regard thereto. (PEC17-0054) 5 min. Applicant has requested this item be tabled to the January 22, 2018 PEC Meeting. Applicant: Golden Peak Enterprises LLC, represented by Pierce Architects Planner: Matt Panfil Motion: Table to January 22, 2018 First: Kurz Second: Stockmar Vote: 6-0-0 (Gillette Absent from Vote) 2.2. A work session regarding a request for a recommendation to the Vail Town Council on the adoption of the 2017 Comprehensive Open Lands Plan and setting forth details in regard thereto. (PEC17-0049) 5 min. Applicant has requested this item be tabled to the February 26, 2018 PEC Meeting. Applicant: Town of Vail, represented by Tom Braun, Braun and Associates Planner: Chris Neubecker Motion: Table to February 26, 2018 January 16, 2018 - Page 8 of 30 First: Stockmar Second: Kurz Vote: 7-0-0 3. Approval of Minutes 3.1. December 11, 2017 PEC Results Motion: Approve First: Gillette Second: Stockmar Perez Recused) 4. Informational Update Vote: 5-0-2 (Kurz and 4.1. Discussion regarding Form Based Code 30 min. Jonathan Spence provided a PowerPoint presentation to the PEC regarding form based codes. Spence began with an introduction to the concept and history of such codes. Spence provided an example of a form based code prepared by Matt Panfil, Town Planner, for a different community. Spence continued by discussing the purpose, types, and uses of form based codes. Form based codes rely on graphics more than a traditional zoning ordinance. Rediker asked questions regarding the legal procedures and the size and scales of form based codes. Spence stated that form based codes place emphasis on the design of the public realm. He also discussed potential uses of form based codes in the Town of Vail. Spence analyzed how a form based code differs from the current zoning regulations in the Vail Town Code. Perez stated that she was on the Denver Plan Commission when the City began incorporating a form based code. She discussed different examples of her experience with form based codes and stated her belief that form based codes can be helpful for areas with unique characteristics. Rediker asked if, due to the extensive nonconformities in Town, using a form based code be a way to address these issues. Spence replied that it depends on whether or not the nonconformities are deemed desirable or not. Gillette added that he had a positive experience in Denver in that a form based code made clear the potential massing of a project, but the code fell short in addressing the smaller details that gave the neighborhood its character. Rediker asked if staff felt form based codes would be limited to commercial areas or if it would extend to residential areas. Hopkins added that she viewed it more as people based zoning. Rediker asked how typically restrictive form based January 16, 2018 - Page 9 of 30 codes are. Spence referenced examples of graphics used in existing form based codes. Rediker stated that he could see the use of a form based code in taking separate elements of Town plans and codes and beginning to harmonize them into one document. Gillette concurred. 4.2. Gore Creek Macro Invertebrate Score Update 30 min. Pete Wadden, Watershed Coordinator, provided a PowerPoint presentation that summarized the 2016 Gore Creek macro invertebrate score. The first topic discussed by Wadden referenced the sampling methods and how the samples are analyzed and turned into usable data. Wadden included information about the various macro invertebrates that are commonly found in Gore Creek. Gillette asked about the relationship between weather and bug counts and if temperature was included in analysis. Gillette suggested graphics that could incorporate additional factors like temperature. Rediker asked if the change in altitude affected survey results. Wadden stated that there are different zones based on characteristics like altitude, but Gore Creek lies within one consistent zone. Wadden continued by summarizing the 2016 survey results and comparing the results to previous years. There was reasonable progress in 2016, except above the confluence of Gore Creek and Eagle River. The PEC, Wadden, and Kristen Bertuglia, Environmental Sustainability Manager, had a lengthy discussion on potential causes of impairment and what measures may be having a positive overall affect on Gore Creek. Wadden presented survey information specific to Red Sandstone Creek, which has high scores at the top of the creek, but the scores drop significantly after going through developed areas. 5. Adjournment Motion: Adjourn First: Perez Second: Kurz Vote: 7-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and January 16, 2018 - Page 10 of 3 cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department January 16, 2018 - Page 11 of 3 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Update on Child Care Services in Vail PRESENTER(S): Maggie Swonger, Children's Garden of Learning and Amy Drummet, Vail Child Care/Eagle Valley Child Care Association ACTION REQUESTED OF COUNCIL: Listen to presenters BACKGROUND: The Vail Town Council requested a brief update from our child care partners. January 16, 2018 - Page 12 of 3 TOWN Of9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Transit Stop Improvements Project Update PRESENTER(S): Tom Kassmel, Town Engineer ACTION REQUESTED OF COUNCIL: Listen to project update, provide any additional comment, and confirm direction. BACKGROUND: The Town of Vail has budgeted $875,000 in 2018 for transit stop improvements. The purpose of these improvements is to provide improvements for transit stops along the West Vail Express route at the West Vail Chamonix stop, add a westbound Lionshead Transit Center stop, and add capacity at the Vail Village Transit Center. STAFF RECOMMENDATION: Listen to project update, provide any additional comment, and confirm direction. ATTACHMENTS: Description Memo Presentation January 16, 2018 - Page 13 of 3 TOWN OF VAIL. Memorandum To: Town Council From: Public Works Department Date: January 16, 2018 Subject: Transit Stop Improvements Project Update I. SUMMARY The Town of Vail has budgeted $875,000 in 2018 for transit stop improvements. The purpose of these improvements is to provide improvements for transit stops along the West Vail Express route. These improvements specifically include; (See Attached) • West Vail Chamonix Transit Stop: Pedestrian and drainage improvements • Lionshead Transit Center(LHTC): Construction of a new transit stop near the LHTC to accommodate a westbound stop • Vail Village Transit Center(VVTC): Construction of two additional bus bays along the South Frontage Road adjacent to the WTC to increase capacity The purpose of this Council session is to update Council on the progress of the design and provide an opportunity for comment. II. WEST VAIL CHAMONIX TRANSIT STOP The existing West Vail Chamonix bus stop is currently lacking sidewalk accommodations for pedestrians. This stop has seen a significant increase in ridership over the past few years due to the existence of free roadside parking on the weekends. Staff is moving forward with constructing a sidewalk for pedestrians at the bus stop loading area. III. LIONSHEAD TRANSIT CENTER WESTBOUND STOP The existing Lionshead Transit Center only accommodates eastbound buses. Now that the West Vail Express bus route can utilize the new Sandstone Underpass there is a need to add a westbound stop at the Lionshead Transit Center. The Town has prepared two alternatives; • Alternative 1 (Preferred): Add a westbound stop just east of the LHTC at the old information booth pull out. This will allow pedestrians to access the bus stop without crossing the South Frontage Road. The bus stop is —150 feet east of the LHTC eastbound stop. This alternative also includes an option to add a stair connection directly to the second level of the Lionshead Parking Structure for January 16, 2018 - Page 14 of 3 those trying to access Dobson Ice Arena from this location. The stair connection was not included in the original budget, but can be bid as an add alternate if desired by Council. • Alternative 2: Add a westbound stop across the street from the LHTC. This will require pedestrians to cross the South Frontage Road, requiring additional flashing pedestrian crossing signs, and a large center median. The major concern with regards to this option is that it will be difficult to control pedestrians to cross at the designed crossing. It is highly likely pedestrians will cross at an angle from the bus stop to the pedestrian bridge which is an unsafe movement. IV. VAIL VILLAGE TRANSIT CENTER ADDITIONAL CAPACITY The existing VVTC is currently over capacity with the number of buses it can hold at one time during peak periods. In 2012 the Town designed two bus bays along the South Frontage Road in front of the VVTC. The design was denied by the DRB due to the removal of the lawn area. Since that time transit continues to see growth and has an increased need for additional capacity. Town staff will move forward with returning to DRB for approval and then constructing these improvements. These two bus bays will accommodate Bustang, Greyhound, West Vail Express route, the Special Event Express route, and the In -Town bus when it is re-routed during summer special events. V. LANDSCAPE IMPROVEMENTS The Town has also budgeted an additional $225,000 in 2018 to improve the landscaping surrounding the Vail Village and Lionshead Parking Structures. These landscape improvement projects will be coordinated with the transit stop improvement projecst. Specific highlights of the landscape project include; • Addition of trees and shrubs around the Vail Village Parking Structure to fill in where trees, shrubs and flowers have been removed over the years due to death and disease and to improve screening of the concrete structure. • Addition of trees and shrubs along the north and west sides of the Lionshead Parking Structure. Numerous spruce trees have been removed over the past 5-7 years due to death and disease. Each year, the town removes 2 or 3 and begins to see decline of additional trees that end up being removed the following year. The causes of the decline include overplanting, the pine needle scale infestation, construction impacts, Christmas tree lights and likely dirt/magnesium chloride from 1-70. Staff has worked to fertilize, improve irrigation, prune and even wash the trees in an effort to improve their health. Some show improvement, but many continue to decline. • Redesign of the entry area including removal of the dated Lionshead stone sign and replacement of the trees that are in poor health. VI. NEXT STEPS Staff will submit updated plans to the Design Review Board for approval and advertise the projects for construction, with a likely spring construction contract award and start. Town of Vail Page 2 January 16, 2018 - Page 15 of 3 Avow - West Vail @ Chamonix r-- ic I + • ?t Legend 1.� •1 • • • 1 ii ice• • Google -Earth © 2017 ,ao:,gle January 16, 2018 - Page 16 of 30 WV Chamonix Legend 1 J r+. ; • �+r i., © 20'17 Google 6 20'18 Goode, January 16, 2018 - Page 17 of 30 0 a a 0 a 0 0 ET\LH_BUSPUL 2 z 0 0 J 0 0 J 0 H N M Print Date: 1/9/18 Graphic Scale 20 40 80 In Feet: 1" = 40' EX. STRIPING I I CDOT BARRIER LINE I I CHANNELIZING LINE WHITE, 8" EDGE LINE EDGE LINE WHITE, 4" CHANNELIZING LINE WHITE, 8" t1111. _ G_ _ _ G— — om; LJ i_i: CENTER LINES YELLOW, 4" INTERSTATE 70 (EB LANES) =G T-- G T-- II balm ABANDON/ADJUST EX. ELEC. VAULT / ADJUST EX. ELEC. MANHOLE PROP. STAIRWAY CONNECTION TO EX. STAIRS OF PARKING STRUCTURE SCULPTURE RELOCATION OPTION (TYP.) CDOT RAILING — W— I I II I II _ PROP. PEDESTRIAN -A 0 ENTRANCE TO LIONSHE�4D PARKING STRUCTURE / / \ / // / //I I EX` BASE OF IRON SCULPTURE PROP. BOULDER WALL ('.2-3 FT) =S — e;Mlsfi/���w VAIL INT'[ CONDOMINIU — `1 I AMS �2„ I ACCESS (ASPH.r — to / /- --- / / / / VAIL INTERNATIONAL CONDOMINIUMS Computer File Information Sheet Revisions Rev. Date Comments Init. O Last Modification Date: 6/6/2017 Drawing File Name: LH_BusPulloutl Autocad Ver. 2016 Scale: As Shown Units: Englsfi= SGM Project No.: 2017-237.001 Quality Control: DJC TOWN OF VAIL 6SGM 118 West Sixth Street, Suite 200 Glenwood Springs, CO 81601 970.945.1004 www.sgm-inc.com As Constructed 1 Lionshead Bus Pullout No Revisions: Overall Plan Project No./Cod No.: Revised: Engineer: RGN Void: Drawn By: AWA Structure Numbers Code: - Sheet Subset: Roadway Subset Sheets: 1 of 1 Sheet Number: 1 January 16, 2018 - Page 18 of 30 FITC Legend J 20'17 Googly J 20'10 Googly January 16, 2018 - Page 19 of 30 a 2:07 PM B N 0 N N ET\NORTHBUSPULLOUT.DWG P Graphic Scale 10 20 40 In Feet: 1" = 20' ---------------- ----------- ------------------------------ _ 1-70 OFF RAMP �' EX_ 1-70 _BARRIER LINE ----------------------------------- N # --� N If :.•--.....-.1--11...._._,143,.."1.1—. 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'� \1> {\{ _ /"\i/. -...i �IIIr���: ---- ... F;o — I\'%818 1!• y\`\ -%yah VArl>a LIONSHEAD VILLAGE i TRANSIT CENTER ----------- — ------.....------- 8175 :::-.3:„,..--.• - ------ � — 7-_-_-+-7--: ___ ....i % .. „ = --- ----------------------- I[ PROPOSED RAISED MEDIAN CROSSING ISLAND PROPOSED CROSSWALK S FRONTAGE RD EASTBOUND Computer File Information Print Date: 12/29/17 Last Modification Date: 6/6/2017 Drawing File Name: NorthBusPullout Autocad Ver. 2016 Scale: As Shown Units: English SGM Project No.: 2017-237.001 Quality Control: DJC u u u Rev. Date Comments Init. 0 0 u TOWN OF VAIIL January 16, 2018 - Page 20 of 30 LJ 6SGM 118 West Sixth Street, Suite 200 Glenwood Springs, CO 81601 970.945.1004 www.sgm-inc.com [ As Constructed No Revisions: Revised: Void: LJ Lionshead Bus Pullout North Bus Pullout Alternative Option Engineer: RGN Drawn By: AWA Structure Numbers Sheet Subset: Roadway Subset Sheets: 1 of 1 u Project No./Code T._ --- �� —. — 'i-4 ,— d� • . LIMITS OF DISTURBANCE A 4. d X200' I• o d 4 4 • ,o • = 8201 A4 .4 4 4 4 I / GRAVEL CHECK DAM 8799 0 O SOUTH FRONT,/ GL RO/D 7 GRAVEL CHECK DAM 8199 INLET GRATE ELEVATION = 81C: STORM DRAIN INLET PROTECTION OLE RIM ELEVATION = 8198.7 4 • a' 44 4 • 4 •d 8A✓�4 x'8200 d 44 .d d 4 d 74f5 d • 4' # •4 d' 4 TAXIS & CHARTER BUSES 0 VAIL TRANSIT CENTER d 0 • • 4 . 4 d —� -- 4 d d 4 4 4 . J • # d d.. d'. a A IL YXJYXX.lXX d' A k A :X.xx>6 VAIL INFORMATION • 4 d # • AREA INLET (TYPICAL) 4.4 4: d d 8202— 8 PEAK LAND CONSULTANTS, INC. 970-476-8644 FAX 970-476-8616 1000 LIONS RIDGE LOOP VAIL, CO 81657 DATE REVISIONS As Constructed No Revisions: Revised: Void: EROSION CONTROL PLAN BID PACKAGE SPECIAL USE PERMIT #3120213-S PRELIMINARY VAIL TRANSPORTATION CENTER PARKING LANE 7/16/2012 INTERSTATE 70 MILEPOST 176.3 SOUTH FRONTAGE ROAD, VAIL, COLORADO 81657 NOT FOR CONSTRUCTION January 16, 2018 - Page 22 of 30 DESIGNED BY: RAB PROJECT NO.: 1799 DRAWN BY: RAB DATE ISSUED:7-16-2012 REVIEWED BY RAB SCALE: 1"=20' SUBSET SHEETS: — SHEET NO.: C4.O Legend Google Earth © 2017 Google © 2018 Google VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA Meeting Results ATTACHMENTS: Description VLHA December 12, 2017 Meeting Results TOWN Of9 January 16, 2018 - Page 24 of 3 Vail Local Housing Authority TOWN OF DMeeting Results Tuesday, December 12, 2017 3:00 PM — 5:00 PM Municipal Building Admin Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS PRESENT Steve Lindstrom James Wilkins Mary McDougall Francisco Meza arrived 3:10 PM Molly Morales arrived 3:40 PM Staff George Ruther Lynne Campbell Kathleen Halloran Jonathan Spence Justin Lightfield MEMBERS ABSENT Lindstrom called the meeting to order at 3:05PM as a quorum was present. The Board reviewed and approved the November 28, 2017 meeting results. MOTION: McDougall SECOND: Wilkins VOTE: 3-0 Kathleen Halloran, Finance Director, reviewed the Board's 2018 budget, Resolution 5, Series of 2017 and 2017 audit exemption Resolution 6, Series of 2017. Wilkins motioned to approve Resolution 5, Series of 2017, A RESOLUTION ADOPTING A BUDGET AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES AND LIABILITIES OF THE VAIL LOCAL HOUSING AUTHORITY, FOR ITS FISCAL YEAR JANUARY 1, 2018 THROUGH DECEMBER 31, 2018. MOTION: Wilkins SECOND: Meza VOTE: 4-0 Wilkins motioned to approve Resolution 6, Series of 2017, A RESOLUTION APROVING AN EXEMPTION FROM AUDIT FOR THE FISCAL YEAR 2016, FOR THE VAIL LOCAL HOUSING AUTHORITY IN THE STATE OF COLORADO. MOTION: Wilkins SECOND: Meza VOTE: 4-0 Page 1 January 16, 2018 - Page 25 of 3 Next up Jonathan Spence Town planner, provided the Board with an overview and explanation regarding options to delay implementation of Type 1 and 11 Employee Housing Unit (EHU) occupancy. Spence reviewed the existing Town code and presented two options for the Board to consider. The options presented were: Option 1: Code Amendment Option 2: Deed Language • Directly addressing the occupancy restriction language • Transparency • Tailor made restrictions for specialized circumstances. • Reduced possibility of unforeseen circumstances • Difficulty in ensuring that the language addresses the possibility of a multitude of variations • Difficulty in ascertaining unforeseen consequences • Slow response time if holes in the regulations are identified • Opening up revisions to the Code for what may be a "one off" • Legal question as to the effect of a deed restriction that may conflict with the Code. • Lack of transparency Ruther said the Town was conceptually looking at land banking, typically a vacant property. Wilkins mentioned the Board should have discussion regarding housing ADA employees as they cannot meet current deed restriction criteria due to income and work hour limitations. Staff stated that is tied to fair housing act. Ruther mentioned if the restriction is specific in code there cannot be negotiation rather if customized then the Town has negotiating power. Lindstrom asked Spence how an owner would make an illegal unit legal. Spence responded the Town probably would require a code analysis. Ruther told the Board the question to be answered is it OK to push the occupancy decision down the road. Page 2 January 16, 2018 - Page 26 of 3 Spence asked what does later mean. How does the Town decide what later is? Wilkins concerned about legal inequities. Board will continue to review this subject. Lindstrom asked the Board if there was interest in deed restriction as discussed. All were in agreement. There was no vote. Molly Morales arrived at 3:50 PM. Town planner Justin Lightfield presented information on a feasibility study for Tract A Middle Creek Subdivision. He pointed out the property is currently zoned Natural Area Preservation District (NAP) which is the Town's most restrictive zoning. The Board and Staff discussed buildable potential on Middle Creek subdivision. They asked if there a variance for Middle Creek due to lot slope. Staff stated PEC would have granted the variance if one was applied. Staff will have to confirm is a variance was applied for and approved. Lightfield said a site specific study would be required when in a debris flow or other hazard. Staff said there could be development possibilities. Ruther thinks the Board needs to put list together where are buildable sites. Be pragmatic and think outside the box. He asked Lightfield to get map to show elevation from Frontage Road and create rough elevation of site. This piece of land hasn't been on the radar for Open Lands Plan. Ruther suggested bringing up this information at the Open Lands Plan meetings. McDougall motioned to open an executive session per C.R.S. §24-6-402(4)(a)(e) to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, regarding Vail InDEED applications. MOTION: McDougall SECOND: Wilkins VOTE: 5-0 Wilkins made a motion to exit the executive session and reopen the regular meeting. MOTION: Wilkins SECOND: McDougall VOTE: 5-0 Results of the executive session were the Board had additional questions for the Vail InDEED applicant and will continue the application review and the next regular meeting. The Board agreed to cancel the December 26, 2017 meeting due to the Holiday week. MOTION: Wilkins SECOND: McDougall VOTE: 5-0 Page 3 January 16, 2018 - Page 27 of 3 The draft housing policy and objectives statement discussion and the Bi Annual VLHA Report are being moved to the January 16, 2018. Adjournment at 5:10 PM MOTION: McDougall December 26, 2017 Cancelled. Next Meeting January 9, 2018 SECOND: Morales VOTE: 5-0 Future Agenda Items: • Lock Off Amnesty Opportunities Page 4 January 16, 2018 - Page 28 of 3 TOWN Of UAJL VAILTOWN COUNCIL AGENDA MEMO ITEM/TOPIC: 1 )C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; to determine positions, develop a strategy and instruct negotiators, Regarding: Marriot Residence Inn Development Agreement, Solar Vail Amended Development Agreement, Colorado Snowsports Museum Lease Agreement and review process for making appointments to Vail Local Marketing District Advisory Committee. PRESENTER(S): Matt Mire, Town Attorney January 16, 2018 - Page 29 of 3 VAIL TOWN COUNCILAGENDA MEMO ITEM/TOPIC: Recess at 4:00 p.m. TOWN Of9 January 16, 2018 - Page 30 of 3