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2018-02-20 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TOWN COUNCIL REGULAR MEETING Agenda Grand View Room 12:30 PM, February 20, 2018 395 E. Lionshead Circle, Vail CO. 81657 TOWN Of 4IAJt Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1. Presentations / Discussion 1.1. Meeting with Eagle County Board of County Commissioners Presenter(s): Dave Chapin, Mayor Action Requested of Council: Discussion only. Background: Lunch (begins at 12:30 p.m.) Transit (est. 1 p.m.) • Presentation from ECO about Transit Development Plan Recommendations (10 min.) • Existing regional services and routes • Express routes along 1-70 corridor • Revenues and resources • Parking facilities related to transit service (park and ride) Housing (est. 2 p.m.) • Existing programs and projects • Regional opportunities Environmental Sustainability (est. 2:30 p.m.) • Climate action • Solid waste diversion & recycling • Water quality Open Space and Trails (est. 3:00 p.m.) Airport (est. 3:15 p.m.) • Guaranteed flight program 2. DRB / PEC Update 2.1. DRB / PEC Update Presenter(s): Chris Neubecker, Planning Manager 3. Information Update 3.1. VLHA Meeting Results 180 min. 10 min. February 20, 2018 - Page 1 of 6 3.2. Al PP Minutes (approved) 4. Matters from Mayor, Council and Committee Reports 4.1. Vail Trailblazer Award Update Presenter(s): Patty McKenny, Town Clerk 5. Executive Session 5.1. Executive Session pursuant to C.R.S. 24-6-402(4)(b) - to receive legal advice on specific legal questions. Presenter(s): Matt Mire, Town Attorney 6. Recess 6.1. Recess at 4:00 p.m. 5 min. 10 min. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. February 20, 2018 - Page 2 of 6 TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Meeting with Eagle County Board of County Commissioners PRESENTER(S): Dave Chapin, Mayor ACTION REQUESTED OF COUNCIL: Discussion only. BACKGROUND: Lunch (begins at 12:30 p.m.) Transit (est. 1 p.m.) ■ Presentation from ECO about Transit Development Plan Recommendations (10 min.) ■ Existing regional services and routes ■ Express routes along 1-70 corridor ■ Revenues and resources ■ Parking facilities related to transit service (park and ride) Housing (est. 2 p.m.) ■ Existing programs and projects ■ Regional opportunities Environmental Sustainability (est. 2:30 p.m.) ■ Climate action ■ Solid waste diversion & recycling ■ Water quality Open Space and Trails (est. 3:00 p.m.) Airport (est. 3:15 p.m.) ■ Guaranteed flight program ATTACHMENTS: Description ECO Transit Development Plan Update Climate Action Collaborative 2018 Initiatives Eagle County Open Space Program County Transit Development Plan Update February 20, 2018 - Page 3 of 6 -.� EAGLE COUNTY Amilligftk TRANSIT DEVELurMLNT PLAN EAGLE COUNTY TRANSIT DEVELOPMENT PLAN UPDATE February 2018 Eagle County is taking a comprehensive look at transit throughout the county by conducting the Transit Development Plan, which started in early 2017. The plan aims to be inclusive, with a range of public outreach conducted over the past year, and will provide recommendations for improving county transit services to ensure that service is high performing and meeting community needs. In 2017, ECO Transit and the study team completed various project elements ranging from outreach to detailed data analyses, including: • Stakeholder interviews • On -board and online rider surveys • Online non -rider survey • Review of existing conditions • Market analysis • Route -by -route evaluations • Advisory committee meetings and community board presentations These materials are available on the project website, eaglecountytransit.com. The study team has synthesized all the information collected and technical work completed thus far, and drafted recommendations that we believe will make transit in Eagle County more convenient, easy-to-use, and attractive. The recommendations will also improve performance and help Eagle County offer ever more viable transportation options beyond personal vehicles for visitors, tourists, and residents alike. Better transit will also help the county reach its goals to reduce GHG emissions and advance sustainability. We welcome feedback on the draft recommendations, either when we present to your respective board/ council, via email (eco@eaglecountv.us), or through the project website. The study team will finalize recommendations after thoroughly considering all feedback. A final report will be available in March/April 2018. Highlights from the draft recommendations include: • Simplifying services through better express routes, route numbering and renaming, and clarifying service along 1-70 • Improving information, both online and on paper schedules/maps, and collaborating with other transit providers in the county to provide a central repository of transit information • Revising fares for premium routes to simplify the fare structure • Upgrades to technology • Changes to the frequency and hours of operation on each route Meeting Schedule: Eagle County, Vail, & Red Cliff February 20 Eagle, Gypsum, & Avon February 27 Minturn February 21 Edwards M arch 15 Presenters: ECO Transit Chris Lubbers, Director Jared Barnes, Planning Manager NelsonlNygaard Felsburg Holt & Ullevig Geoff Slater, Principal Cady Dawson, Planner Gretchen Johnson, Associate www.eaglecountyl ansitcom February 20, 2018 - Page 4 of 6 Sustainable Communities Adam Palmer, Director 970-328-8734 adam.palmer@eaglecounty.us www.eaglecounty.us EAGLE COUNTY MEMORANDUM ATTN: Vail Town Council Board of Eagle County Commissioners RE: Climate Action Collaborative 2018 initiatives The Climate Action Collaborative (CAC) was formed in 2017 to bring together Eagle County, and its jurisdictions, to address the strategies in the Climate Action Plan for the Eagle County Community adopted 2016. From the work of the CAC, two priorities have evolved for 2018, which require funding: i) Hiring of a Project Manager; and, 2) Delivering an education campaign to the community to reduce carbon emissions. To achieve the Climate Action Plan goal of 25% GHG reduction by 2025, broad alignment and strategic actions are necessary across multiple jurisdictions and organizations in our community. Attached is some reference information regarding CAC project scope and 2018 budget. We look forward to discussing these and other partnership opportunities moving forward to demonstrate leadership in environmental policy, best practices, and energy cost savings in our communities. Sincerely, AL -0J- 500 Broadway, P.O. Box 850, Eagle, Colorado 81631 February 20, 2018 - Page 5 of 6 Climate Action Collaborative February 12, 2018 Background: 2015 - The Eagle County Energy Inventory established a baseline of energy uses, costs, and quantity of greenhouse gas emissions (GHG) generated within the county. The inventory noted the total $243M spent on energy in 2014, with related GHG emissions of 1.4M metric tons of carbon dioxide equivalent (CO2e). Energy use was quantified for each community based on electricity and natural gas used per zip code: Red Cliff, 0.2%_ Minturn, 1% Basalt, 3% Gypsum, 5% Eagle, 6% Edwards, 6% Unincorp. Eagle IV County, 38% Percent of energy used by community, based on combined electricity and natural gas used per zip code in 2014 2016 - Community stakeholders representing 25 local governments and organizations developed the Climate Action Plan for the Eagle County Community. The plan aligns with state and international targets to cut GHG emissions 25% by 2025, and 80% by 2050, baseline 2014. The CAP goals were adopted by municipal governments and community organizations throughout Eagle County. 2017 - Recognizing that current efforts will not drive the reductions needed to meet our goals, the stakeholders formed the Climate Action Collaborative to engage communities, form partnerships, develop projects, and accelerate climate actions in the community. In 2018 the Climate Action Collaborative will 1) hire a project manager to develop scaled GHG reduction projects, and 2) deliver an education campaign to encourage individual actions and behaviors that reduce emissions. The 2018 budget is $170,000 with funding split between the two activities. To date, eight organizations have made financial commitments for 2018 (Eagle County $66,000, Town of Eagle $5,000, Edwards Metro District $5,000, ERWSD/UERWA $6,000, WECMRD $5,000, Holy Cross Energy $15,000, RA Nelson $3,333, Eagle River Youth Coalition $250), four organizations will provide in-kind support (CMC, Eagle County Schools, Walking Mountains, VMS), and three are in the process of determining level of financial support (Town of Minturn, Town of Vail, and Vail Resorts). Current funding commitments total $105,550, with $64,450 still needed. Proposed, the Climate Action Collaborative asks that Vail Town Council consider a contribution for 2018 to help accomplish sector area strategies and common goals from the Climate Action Plan. Thank you for considering! February 20, 2018 - Page 6 of 6 ATTACHMENT 2 Climate Action Plan — Sector Working Groups, December 2017 Sector: Commercial Buildings & Industrial Focus on energy efficiency Provide incentives Adopt "above building code" standards Promote and incentivize efficient use of water Co-chair: Nikki Maline (Energy Smart CO/Walking Mountains) Co-chair: Mary Weiner (Holy Cross Energy) Aaron Sifuentes (Eagle County School District) Sarah Gruen (Basalt Green Team) Roberto Morales (Vail Valley Medical Center) Derek Schmidt (East West Destination Hospitality) Brian Tracy (Eagle River Water and Sanitation District) Sector: Residential Buildings Focus on energy efficiency Expand Energy Smart Colorado program and incentives Adopt "above building code" standards Promote and incentivize efficient use of water Co-chair: John -Ryan Lockman (Energy Smart CO/Walking Mountains) Co-chair: Barry Monroe (RA Nelson) John Gitchell (Eagle County) Glenn Phelps (Eagle River Water and Sanitation District) John Widerman (Town of Minturn) Sector: Transportation & Mobility Include local commuter train or bus rapid transit Expand use of electric vehicles Encourage multi -modal transportation systems Strive for efficient land use patterns with housing in proximity to workplaces Co -Chair: Chris Lubbers (Eagle County) Co -Chair: Fritz Bratschie/Brian Rodine (Vail Resorts) Jared Barnes (Eagle County) Kristen Bertuglia/Mark Hoblitzell (Town of Vail) Anne McKibben (Town of Eagle) Adam Palmer (Eagle County) Sarah Smith-Hymes/Justin Hildreth (Town of Avon) Conner Van Loan (Tesla Vail) Sector: Waste & Landfill (Materials Management) Set a waste diversion goal that is above the national average Develop a plan to increase waste diversion through recycling and composting Install waste -to -energy methane capture system at landfill Provide residential and commercial composting services 1 February 20, 2018 - Page 7 of 6 Co-chair: Melissa Kirr (Walking Mountains) Co-chair: Jesse Masten (Eagle County) Shawn Bruckman (Ground Up Composting) Kate McDonald (RA Nelson) Matt Donovan (Vail Honeywagon) (And all other members of the EC Materials Management Steering Committee) Sector: Education & Outreach Establish climate education team Create county -wide marketing campaign Enhance Eco -Schools for K-12 schools Expand Actively Green business trainings and certifications Leverage special event platforms to change behaviors Co-chair: Tom Boyd (Vail Valley Foundation) Co-chair: Kim Langmaid (Walking Mountains) Co-chair: Mikayla Curtis (Eagle River Youth Coalition/WECMRD) Emma Sloan (Intern at Walking Mountains) Gina Van Hekken (Walking Mountains) Lana Gallegos (Town of Gypsum) Preston Neill (Town of Avon) Buck Elliott (Vail Symposium), Dale Mosier (Alternate, Vail Symposium) Scott Robinson (WECMRD) Ray Merry (Eagle County) Mercedes Quesada-Embid (Colorado Mtn College, BASS) Suzanne Silverthorne (Town of Vail) John Gitchell (Eagle County) Sector: Energy Supply Expand local exterior energy offset programs (Eco -Build example) Identify locations for local solar arrays Encourage energy utilities to set aggressive GHG emission reduction goals Ad Hoc Group: CAP Structure John Gitchell Adam Palmer Kim Langmaid John -Ryan Lockman Kristen Bertuglia Fritz Bratschie 2 Sarah Smith-Hymes Sarah Gruen Anne McKibben Tom Boni John Widerman ATTACHMENT 2 February 20, 2018 - Page 8 of 6 111111t‘01; EAGLE COUNTY Open Space Program Background The Eagle County Open Space Fund was established in 2002 through a ballot measure that authorized an ad valorem tax mill levy not in excess of 1.5 mills for the purpose of acquiring, maintaining and permanently preserving open space in Eagle County. The tax generates approximately $4 million annually. We are forecasting approximately $4.6 million in property tax revenue to the Open Space Fund this year. The tax sunsets in 2025. The Open Space Department coordinates its work with the Open Space Advisory Committee ("OSAC"). Proposed acquisitions are brought to OSAC, a committee of seven citizens from throughout Eagle County, for discussion and consideration. OSAC makes a recommendation concerning each acquisition and related expenditure of Open Space Funds to the Board of County Commissioners. To date, Eagle County through its Open Space Program has helped to purchase/preserve approximately 12,980 acres at a total cost of about $91 million of which approximately $53 million was funded through the Open Space Fund. The balance of the funding is the result of important partnerships including towns, metropolitan districts, home owners associations, GOCO, and private donations. The Open Space Fund has also funded improvements to its various properties, for example boat ramps, parking and restrooms. The program has been successful at keeping staffing (there are two employees dedicated to the program) and administrative costs low. In December 2017, Eagle County acquired the 1540 acre Hardscrabble Ranch just south of the Town of Eagle along Brush Creek Road. The purchase price was $15.5 million and the property is protected by a conservation easement held by the Eagle Valley Land Trust. 2018 efforts will focus in part on planning for the future. One important task for the year is development of a management plan for the Hardscrabble Ranch. A schedule of dates and opportunities for the public to participate in the planning of Hardscrabble Ranch is being developed and information will be provided through the county's website near the end of this month. February 20, 2018 - Page 9 of 6 February 20, 2018 - Page 10 of Eagle County Transit Development Plan Update EAGLE COUNTY AggOillibik TRANSIT DEVELOPMENT PLAN February 20, 2018 - Page 11 of 69 Draft Recommendations *jii,- EAGLE COUNTY presentation • Study overview • Recommendations • Other desirable improvements February 20, 2018 - Page 12 of 69 EAGLE COUNTY Study Scope and Timeline 2016 0 CONDUCT MARKET ANALYSIS AND EVALUATE EXISTING SERVICES 0 0 IDENTIFY GAPS BETWEEN NEEDS AND EXISTING SERVICES thru Summer 2011 Summer 2011 IDENTIFY POTENTIAL IMPROVEMENTS (;) Fall 2017 2017 EVALUATE POTENTIAL IMPROVEMENTS Early Winter 2011 O DEVELOP RECOMMENDATONS St 2018 PRODUCE FINAL PLAN Winter 2018 Winter/Spring 2018 February 20, 2018 - Page 13 of 69 EAGLE COUNTY Summary of Recommendations O Simplify Existing Services Improve Existing Services Improve Information Make Fare Payment Easier Improve Coordination/Collaboration February 20, 2018 - Page 14 of 69 EAGLE COUNTY Simplify Service • Split Highway 6 and Valley routes into local and express versions • Reduce/eliminate variant services • Number and rename routes Valley (regular) 1 Dotsero/Gypsum — Vail via 1-70 Valley (express) 2X Gypsum/Eagle — Vail Express Highway 6 (regular) 6 Edwards — Vail via Highway 6 Highway 6 (express) 6X Edwards — Vail Express Minturn 3 Minturn — Vail Leadville 4 Leadville — Vail via Minturn Vail/Beaver Creek Express 5X Vail/Beaver Creek Express February 20, 2018 - Page 15 of 69 5 EAGLE COUNTY Simplify Service • Provide more consistent service to 1-70 Park N Rides and Avon Station age 'a ey HS P&R am•ers P&R Free • om Park P&R von Station ores Service P&R Existing Service Valley Regular Trips Valley Express Trips Valley Semi -Express Trips 0 0 • Highway 6 Regular Trips West of route O • 0 Highway 6 Express Trips West of route Proposed Service 1 Dotsero/Gypsum — Vail via 1-70 SP • 0 O 0 2X Gypsum/Eagle — Vail Express 0 • 6 Edwards — Vail via Highway 6 6X Edwards — Vail Express West of route West of ratir ery 20, 2018 - Page 16 of 69 0 Ski-, EAGLE COUNTY Improve Existing Services • Changes to all existing routes to improve service ( Gypsum I0 EI Jebel National Eagles Nest 1. Wilderness Area Red Sky Ranch White River National Forest Eagle County Pitkin County r _— EAGLE COUNTY .r1SITnf11F Existing System - ECO Transit Minturn Bus Route Valley Sus Route Leadville Bus Route Highway 6 Bus Route Vail/Beaver Creek Bus Route Note ECO Tr Parks & Natural Areas Municipalities County Boundary ----- Ski Lift ME Ski Areas ansit routes dispiayed represer Februaryseasonsorgi0, 2018 Data Sources. E CQ Transit. CensLs 2010, LEHD 2C - (a V' iMIkellaw, Holy Cross Wilderness Area A White River National Forest Page 17 of 69 Gilman Leadville Eagle Laun -lake C San Isabel National Forest fionmse lake White River National Forest Mnrm Seer if12Y:: A}O�:Ixbll,' {1rr1rr1.w, 0.1 r- $01 SanIsa¢er National Forest A.�anta� NrAtriaudA iMasqu to tl lk Lake County Airport Lead vine 23 5 1D Miles — EAGLE COUNTY Highway 6 Route • Split into local and express versions LAKE CREEK: �' "—� IL GE FREEDOM PARK PARK n RIDE EDWARD /I AVON AVON STATION BEAVER CREEK ELK LOT EAGLE COUNTY TRANSIT DEVELOPMENT PLAN .pt 6 Edwards - Vail via Hwy 6 Rt 6X Edwards - Vail Express VAIL VAIL -lir TRANSPORTATION CENTER � EAGLE -NAIL FOREST SERVICE 1 PARK n RIDE Vail Moui alb; Al February 20, 2018 - Page 18 of 69 EAGLE COUNTY Aime Highway 6 Route • Provide more service • In winter: — Begin service earlier at 4:30 AM — Improve early AM service from every 30 minutes to every 20 minutes to eliminate overcrowding — Improve mid to late evening service from every 60 minutes to every 30 minutes — End service later at 2:00 AM • In the off season: — Operate all service via Highway 6 instead of mix of regular and express trips to provide more consistent service February 20, 2018 - Page 19 of 69 EAGLE COUNTY Va I I Pu Ro'ite • Split into local and express versions • Simplify and streamline local and express alignments Rocco Mountain 4111b._-- EAGLE COUNTY „dal\ i DEVELOPMENT PLAN Rt 1 Dotsero/Gypsum - Vail Rt 2X Gypsum -Vail Express cep GYPSUM ECO TRANSIT AIRPORT O""Tf PARK n RIDE COSTC4 EAGLE White River National Forest ®Red and White Mountain FREEDOM PARK RK n RIDE AVON AVON EDWARDS BEAVER CREEK ELK LOT N WEST VAIL • • Bald Mountain P a February 20, 2018 - Page 20 of 69 EAGLE-VAIL FOREST SERVICE PARK RIDE MINT!IPN Vil11 VAIL TRANSPORTATION CENTER sfirdit — EAGLE COUNTY VaIIPv Route • Provide more service • In winter: — Provide a better balance of AM and PM express trips. — Increase peak period service frequencies to every 20 minutes — Begin westbound service earlier at 5:30 AM. — Operate on regular, clockface headways. • In the off-season: — Provide 30 minute peak period service — Increase off-peak service from every 90 minutes to every 60 minutes February 20, 2018 - Page 21 of 69 EAGLE COUNTY Minturn Route • Extend all Minturn service from the Forest Service Park N Ride to Vail to provide more convenient service :E-VAIL�P FOREST SERVICE PARK n RIDE WEST VAIL � VAIL VAIL TRANSPORTATION CENTER MINTURN February 20, 2018 - Page 22 of 69 MALOIT PARK Vail Mo EAGLE COUNTY Leadville Route • Operate all service via South Frontage Road in Vail to simplify service • Adjust AM arrival times in Vail to better serve work start times February 20, 2018 - Page 23 of 69 IN AVON JN lid EAGLE-VAIL FOREST SERVICE PARK n RIDE 1 ,6rouse Mountain A Savage Peak WEST WJL VAIL VAIL TRANSPORTATION CENTER MINTUR xunnnxuc GILMA Mount ofihe Holy Cross Mo intatn r PIS Asattlekountain Uneva 1/44,4 White River ,"" i National ; Forest `a9Ie Red Pe• Reap Mot • 1--•_• -RED CLIFF Ptarmigan Hill • • Elk Mountain4 North Sheep Mountarnep e itiiiomestake Peak • Eagle Count • lake Co •�"utxeye Peak© Mt1er •`i Arkansaszi Mfputiq San Isabel National esquit Forest AProspect Mountain • Sheep Mountairi' _ CI MO Jacque Peak Chan Mountain f $i Galena Mountain Turquoise Lake t 1 Penrrsy*Nania Ho LEaDvaLE EADVILLE BUS BARN Lake County MrshermanJ EAGLE COUNTY Vail -Beaver Creek Express • Serve Avon Station in both directions NV *ail& embeftIdil FREEDOM PARK PARK n RIDE AVON AVON STAT! 0 N r1rA. ED WARDSWEST itimppa p VAIL 5X VAIL VAIL BEAVERCREEK P 1 ,-5x TRANSPORTATION ELK LOT @ CENTER EAGLE-VAIL P BEAVER CREEK FOREST SERVICE RESORT PARK n RIDE 41114 rntain twr at MINE a `� 20, 2018 - Page 24 of 69 N Ski-, EAGLE COUNTY °rovide Better Information • All operator system map • All operator website • Real-time information • More legible schedules and maps } Nserddl Twat Gh.; .1.4E1097 309 Uri 1340 EakilakiteisMdailalailM 411221.12.11 D MOM: i... mi • ..¢..eeteev. r-.. 9.rrt ua.ryr cert oy w rem. rk..c N.... yee.r+..e, ►r' arc Oder Se.CCM1 wear arts uM—. .rrr.o'a 9.4131Mrsi:w Grta64.Ywm.Amitell eidM0.1Y'Wm..Po..'iWC )4. oC 03... 1.1®.411.r m. dye r. et& Mea w MV barmy o12r.fl svw, yhn hwk kr al Wad Cain s.4: eyNw.r, t 5 F*% —ry-W jib February 20, 2018 - Page 25 of 69 15 jii,- EAGLE COUNTY Make Fare Payment Easier • Upgrade fare payment technology to make fare payment easier and more flexible — Mobile payment — Smartcard • Consider alternative fare structures as with technology improvements — Distance -based fares — Free fare for short trips (as in Avon and Vail) February 20, 2018 - Page 26 of 69 Ski-, EAGLE COUNTY Improve = nrdination/Collaboration • Transit Coordinating Council — Comprised of four existing operators — Develop joint information — Identify opportunities • Work with Avon to increase use of Avon Garage February 20, 2018 - Page 27 of 69 '- EAGLE COUNTY Additional Desirable Improvements • Contingent upon additional financial resources 0 Improve Existing Services Add Service to New Areas Adjust Fares Improve Facilities February 20, 2018 - Page 28 of 69 18 — EAGLE COUNTY Valley Roite • Provide better winter -time service — Increase midday service frequencies from every 60 minutes to every 30 minutes — Increase evening service frequencies from every 60 minutes to every 30 minutes February 20, 2018 - Page 29 of 69 EAGLE COUNTY Minturn Route • Start service earlier at 6:00 AM • Provide peak period service every 30 minutes • Provide midday and early evening service every 60 minutes February 20, 2018 - Page 30 of 69 White River National Forest WEST VAIL r. FOREST SERVICE PARK n RIDE Non, Cross Wilderness Area 0 C.5 1 VAIL TRANSPORTATION CENTER 11 VAIL • • VAU. SKI AREAL • Mitido,nn P011a 20 EAGLE COUNTY Vail -Beaver Creek Express • Add midday and early evening service ARDS VAIL TRANSPORTATION CENTER .40141 ON EAGL& BEA VER f -' EEK VA IL February 20, 2018 - Page 31 of 69 21 ,' EAGLE COUNTY Add Service to New Areas • Partner with ridesharing and taxi companies to provide connections between outlying areas and fixed -route services • Test service to Red Cliff • Partner with communities to provide local services February 20, 2018 - Page 32 of 69 EAGLE COUNTY First Mile -Last Mile Partnership_ • Connections to and from outlying areas and ECO Transit fixed -route service via ridesharing companies and taxis • Many ways to structure program — users can pay flat fare or add'I fare above an allowed rate Provider UBER P h orae App Orr O rr Call-in Option Wheelchair Cash Pant 2417 Customer Accessible Option Support Uprront Pricing sfe oik er : February 20, 2018 - Page 33 of 69 23 EAGLE STREET' x RED CLIFF — EAGLE COUNTY Service t^ Red Cliff • Operate as extension of Minturn service • Two AM peak inbound trips • Two PM peak outbound trips • Could also consider first mile -last mile partnerships • AVON EAGLE-VAIL Lf FOREST SERVICE PARK n RIDE r VAIL TRANSPORTATION VAIL CENTER MALOfT PARK EAGLECOUNTY TRANSIT DEVI:WM[NTPIAN Rte 3: Minturn - Vail — Minturn - Vail Service ■ 1 Red (lilt P IFot S. rviice February 20, 2018 - Page 34 of 69 24 EAGLE COUNTY Revise Fares • $7 fare for Leadville and Vail -Beaver Creek Express disproportionately high compared to $4 fare for Valley and Highway 6 routes • Reduce to $4 for single fare system -wide if additional operating resources become available February 20, 2018 - Page 35 of 69 25 Ski-, EAGLE COUNTY °rovide Better Information • App -based schedule information • ECO Transit on Google Maps, but not transit apps • Work with app makers to get ECO Transit info included • Or develop countywide transit app February 20, 2018 - Page 36 of 69 --, EAGLE COUNTY Improve Facilities • Upgrade facilities — Forest Service Park N Ride — Bus stops (especially Lake Creek Village) — Develop new Park N Ride lots EAGLE COUNTY Next Step • Refine recommendations based on stakeholder and community input • Match recommendations to available resources February 20, 2018 - Page 38 of 69 28 EAGLE COUNTY r TRANSIT DEVELOPMENT PLAN eaglecountytransit.com February 20, 2018 - Page 39 of 69 29 Ski-- EAGLE COUNTY Key Themes from Interviews • Provide later service • Operate service more frequently • Provide better off-season service • Develop a more robust county -wide transit system 1 410 Improve collaboration between county transit operators Provide better information Use transit to compete more effectively for visitors Reduce fares February 20, 2018 - Page 40 of 69 30 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description February 7, 2018 DRB Meeting Results February 12, 2018 PEC Meeting Results TOWN OF 1 X41 February 20, 2018 - Page 41 of TOWN OF UAJt DESIGN REVIEW BOARD February 7, 2018, 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Present: Rollie Kjesbo, Andy Forstl, Doug Cahill, Peter Cope, Bill Pierce Absent: None 2. Project Orientation 2.1. 1:00 PM 3. Site Visits 3.1. 5177 Black Gore Drive Unit B1 - Welaj Residence 3.2. 3880 Lupine Drive - Caplan Trust Residence 3.3. 332 Mill Creek Circle - Triple Threat NLC LLC 3.4. 100 East Meadow Drive Unit 24 - Nico Vail Restaurant 3.5. 175 Forest Road - Venerable Residence 4. Main Agenda 4.1. DRB18-0010 - Town of Vail Final review of a change to approved plans (fountain) Address/Legal Description: 246 East Meadow Drive/Tract C, Vail Village Filing 1 Applicant: Town of Vail, represented by Todd Oppenheimer Planner: Jonathan Spence Rollie Kjesbo moved to approve. Andrew Forstl seconded the motion and it passed (5-0). 4.2. DRB 17-0432 - Westwind Final review of an addition (pool renovation/exercise area/ADA lift) Address/Legal Description: 548 South Frontage Road West/First Westwind Applicant: Westwind at Vail, represented by Pierce Architects Planner: Jonathan Spence Andrew Forstl moved to table to February 21, 2018. Doug Cahill seconded the motion and it passed (4-0). Abstair(1) Pierce February 20, 2018 - Page 42 of 4.3. DRB17-0561 - Caplan Trust Residence Final review of an addition Address/Legal Description: 3880 Lupine Drive/Lot 14, Bighorn Subdivision 2nd Addition Applicant: Janelle T. Caplan Trust, represented by Suman Architects Planner: Jonathan Spence Rollie Kjesbo moved to approve. Andrew Forstl seconded the motion and it passed (5-0). 4.4. DRB18-0009 - 4298 Nugget Lane LLC Final review of new construction Address/Legal Description: 4298 Nugget Lane/Lot 1, Bighorn Estates Applicant: 4298 Nugget Lane LLC, represented by Krueger Architecture Planner: Jonathan Spence Rollie Kjesbo moved to table to February 21, 2018. Andrew Forstl seconded the motion and it passed (5-0). 4.5. DRB17-0549 - Welaj Residence Final review of an addition Address/Legal Description: 5177 Black Gore Drive Unit B1/Lot B1 -B4, Cedar Point Townhouses Filing 2 Applicant: John Welaj, represented by Suman Architects Planner: Justin Lightfield Rollie Kjesbo moved to table to February 21, 2018. Andrew Forstl seconded the motion and it passed (5-0). 4.6. DRB18-0007 - Nico Vail Restaurant Conceptual review of an addition Address/Legal Description: 100 East Meadow Drive Unit 24/Lot 0, Block 5D, Vail Village Filing 1 Applicant: Nico Vail Inc., represented by Martin Manley Architects Planner: Justin Lightfield 4.7. DRB17-0557 - Triple Threat NLC LLC Final review of new construction Address/Legal Description: 332 Mill Creek Circle/Lot 11, Block 1, Vail Village Filing 1 Applicant: Triple Threat NLC LLC, represented by Berglund Architects Planner: Matt Panfil Rollie Kjesbo moved to table to February 21, 2018. Andrew Forstl seconded the motion and it passed (5-0). 4.8. DRB17-0559 - 307 Rockledge LLC Final review of new construction Address/Legal Description: 307 Rockledge Road/Parcel B, Block 7, Vail February 20, 2018 - Page 43 of Village Filing 1 Applicant: 307 Rockledge LLC, represented by Suman Architects Planner: Matt Panfil 1. Prior to issuance of a building permit, applicant shall revise the landscaping plan to show five (5) additional aspen trees in the southwest corner of the site. Rollie Kjesbo moved to approve with conditions. Andrew Forstl seconded the motion and it passed (5-0). 4.9. DRB18-0004 - Bridge Street Land LLC Final review of a change to approved plans (windows) Address/Legal Description: 291 Bridge Street Unit R1/Lot F -K, Block 5C, Vail Village Filing 1 Applicant: Bridge Street Land LLC, represented by Nedbo Construction Planner: Matt Panfil 1. Prior to issuance of a building permit, the applicant shall confirm that the proposed window color and materials will match the color and material of the existing windows on the building. Andrew Forstl moved to approve with conditions. Peter Cope seconded the motion and it passed (3-0). Abstair(2) Kjesbo, Pierce 4.10. DRB18-0016 - Venerable Residence Conceptual review of a remodel Address/Legal Description: 175 Forest Road/Lot 26, Block 7, Vail Village Filing 1 Applicant: C. Edward & Amy Venerable, represented by KH Webb Architects Planner: Matt Panfil 4.11. DRB18-0017 - Golden Peak Enterprises LLC Conceptual review of a duplex addition Address/Legal Description: 815 Potato Patch Drive/Lot 2, Block 1, Vail Potato Patch Filing 1 Applicant: Golden Peak Enterprises LLC, represented by Pierce Architects Planner: Matt Panfil 4.12. DRB18-0019 - Golden Peak Enterprises LLC Conceptual review of a duplex addition Address/Legal Description: 814 Potato Patch Drive/Lot 3, Block 1, Vail Potato Patch Filing 1 Applicant: Golden Peak Enterprises LLC, represented by Pierce Architects Planner: Matt Panfil 4.13. DRB18-0012 - T -Mobile Antennas Final review of an exterior alteration (antennas) February 20, 2018 - Page 44 of Address/Legal Description: 145 North Frontage Road West/Lot 1, Middle Creek Subdivision Applicant: T -Mobile West, LLC Planner: Chris Neubecker If the applicant agrees to revise the plan to move the antennas on the southwest corner of the tower farther to the north, then the application may be approved by the Community Development Department staff. Otherwise, the applicant shall provide a photo simulation of the installed antennas and return the application to the Design Review Board. Rollie Kjesbo moved to table to February 21, 2018. Andrew Forstl seconded the motion and it passed (4-1). Ayes: (4) Cope, Forstl, Kjesbo, Pierce Nays: (1) Cahill 4.14. DRB18-0015 - SSCS LLC Residence Conceptual review of an addition Address/Legal Description: 4425 Glen Falls Lane/Lot 2, Forest Glen Subdivision Applicant: SSCS LLC, represented by GPS Designs LLC Planner: Chris Neubecker Rollie Kjesbo moved to table to February 21, 2018. Andrew Forstl seconded the motion and it passed (5-0). 5. Staff Approvals 5.1. B18-0003 - Aspen Grove Residence Trust Final review of an exterior alteration (windows) Address/Legal Description: 1471 Aspen Grove Lane/Lot 6, Block 2, Lion's Ridge Subdivision Filing 4 Applicant: Aspen Grove Residence Trust, represented by Renewal By Andersen Planner: Andy Rogers 5.2. B18-0005 - Mulholland Residence Final review of an exterior alteration (windows) Address/Legal Description: 1210 Lions Ridge Loop Unit 4C/Simba Run Subdivision Applicant: Todd Mulholland, represented by Renewal by Andersen Planner: Andy Rogers 5.3. DRB18-0002 - Vail Health Final review of a change to approved plans (egress stairs) Address/Legal Description: 180 South Frontage Road West/Lot E & F, Vail Village Filing 2 Applicant: Vail Health, represented by Davis Partnership Planner: Jonathan Spence 5.4. DRB18-0001 - Deschene Residence February 20, 2018 - Page 45 of Final review of an exterior alteration (window) Address/Legal Description: 1650 Fallridge Road Unit 306/Lot 2, Sunburst Filing 3 Applicant: Harlan Deschene, represented by Home Depot USA Planner: Chris Neubecker 5.5. DRB18-0024 - Racquet Club Townhomes Association Final review of an exterior alteration (re-skin/entry) Address/Legal Description: 4770 Bighorn Road Buildings M,N,O,P /Unplatted Applicant: Racquet Club Townhomes Association, represented by VMDA Planner: Jonathan Spence 5.6. DRB18-0025 - One Vail LLC Residence Final review of a change to approved plans (vent) Address/Legal Description: 1 Vail Road Unit 9205/Lot A - C, Vail Village Filing 2 Applicant: One Vail LLC, represented by KH Webb Architects Planner: Jonathan Spence The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. February 20, 2018 - Page 46 of PLANNING AND ENVIRONMENTAL COMMISSION TOWN OF AJi February 12, 2018, 1:00 PM Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 1. Call to Order Present: Brian Gillette, Brian Stockmar, John Rediker, John -Ryan Lockman, Karen Perez, Ludwig Kurz, Pam Hopkins Absent: None 2. Approval of Minutes 2.1. January 22, 2018 PEC Results Brian Gillette moved to approve. Brian Stockmar seconded the motion and it passed (6-0). Abstain:(1) Kurz 3. Informational Update 3.1. Executive Session pursuant to C.R.S. Section 24-6-402(4)(b) to receive legal 45 min. advice on specific legal questions. The Commission did not go into executive session, as the town attorney was not present. The Commission asked several question of the staff concerning spot zoning and takings, and their concerns with not be able to use the term "spot zoning" in a hearing as it is one of the criteria necessary to review a rezoning. Neubecker indicated that if the commission members have specific questions, they may contact the town attorney directly. The Commission requested that the town attorney attend a future meeting to continue this discussion. Neubecker indicated he would ask to attorney to attend a future meeting to address the commission's concerns. 4. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour February 20, 2018 - Page 47 of prior to meeting time. Community Development Department Published in the Vail Daily February 9, 2018 February 20, 2018 - Page 48 of City of Vail, Colorado Logo VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: February 12, 2018 ITEM/TOPIC: January 22, 2018 PEC Results ATTACHMENTS: File Name pec results 012218.pdf Description January 22, 2018 PEC Results February 20, 2018 - Page 49 of PLANNING AND ENVIRONMENTAL COMMISSION TOM OF VM )(0 January 22, 2018, 1:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Present: Brian Gillette, Pam Hopkins, Karen Perez, John Rediker, and Brian Stockmar Absent: Ludwig Kurz and John -Ryan Lockman Site Visit for agenda item 3. 2. Main Agenda 2.1. A report to the Planning and Environmental Commission on the Administrator's approval of an amendment to an existing Conditional Use Permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for a steel -frame tensile fabric shelter at the softball fields spectator plaza area, located at 580 South Frontage Road East (Ford Park) / Unplatted, and setting forth details in regard thereto. (PEC17- 0032) 5 min. The applicant has requested that this item be tabled to the March 26, 2018 meeting. Applicant: Town of Vail Planner: Jonathan Spence Motion: Table to March 26, 2018 First: Stockmar Second: Perez Vote: 5-0-0 2.2. A request for the review of a variance from Section 12-6D-6, Setbacks, Vail Town Code, in accordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to allow for a variance to a side setback, located at 1200 Ptarmigan Road, Unit A / Lot 1, Block 8, Vail Village Filing 7, and setting forth details in regard thereto. (PEC17-0047) 5 min. The applicant has requested that this item be tabled to the February 26, 2018 meeting. Applicant: Eileen Hyatt, represented by RKD Architects Planner: Matt Panfil February 20, 2018 - Page 50 of Motion: Table to February 26, 2018 First: Gillette Second: Stockmar Vote: 5-0 2.3. A request for review of a final plat, pursuant to Title 13 Chapter 4, Minor Subdivisions, Vail Town Code, to allow for a subdivision to reconfigure the property line between two (2) parcels located at 814 Potato Patch Drive / Lot 3, Block 1, Vail Potato Patch Filing 1, and 815 Potato Patch Drive/Lot 2, Block 1, Vail Potato Patch Filing 1, and setting forth details in regard thereto. (PEC17-0054) 45 min. Applicant: Golden Peak Enterprises LLC, represented by Pierce Architects Planner: Matt Panfil Motion: Approve, with one condition First: Stockmar Second: Gillette Vote: 4-1-0 (Perez Opposed) Condition of Approval: 1. Prior to the signing of the Planning Environmental Commission Certificate on the final plat of subdivision, the applicant shall provide the written approvals from all utility providers. Planner Panfil provided the commission with a brief background on the subject properties and the proposed reconfiguration of the lot line. The reconfiguration will allow the redevelopment of each property by reallocating the land and associated development standards. Bill Pierce representing the applicant made himself available for questions. Commissioner Perez asked for clarification regarding the submittal requirements and the type of survey. Perez questioned the title commitment and associated easements. Planners Panfil and Spence attempted to answer her questions. Mr. Pierce provided further information concerning the project. Commissioner Perez requested a copy of the title commitment. Commissioner Stockmar inquired as to whether the two properties were will under common ownership. Mr. Pierce responded yes. February 20, 2018 - Page 51 of Mr. Rediker asked for a clarification on allowable GRFA for the two lots. Planner Panfil provided this information. Mr. Rediker asked for further clarification on the chart in the staff's memorandum. Panfil walked the commission through the chart. Commissioner Stockmar asked if the proposal would result in the creation of any nonconformities. Panfil answered no and provided additional information. Planning Manager Neubecker requested that the Commission refocus on the criteria in the subdivision code for approval. Commissioner Stockmar spoke to the scope of the project and the lack of nonconformities created, resulting in no objections. Commissioner Gillette agrees with staff. Commissioner Perez spoke of her analysis of the project and the need for an updated title commitment. Commissioner Hopkins agrees with the staff memorandum. Commissioner Rediker generally agrees with staff's memo and would be more concerned if the allotments resulted in significant changes. Motion: Approve with condition First: Stockmar Second: Gillette opposed) 3. Approval of Minutes 3.1. January 8, 2018 PEC Results Motion: Approve First: Stockmar 4. Adjournment Motion: Adjourn First: Stockmar Vote: 4-1-0 (Perez Second: Gillette Vote: 5-0-0 Second: Perez Vote: 5-0-0 February 20, 2018 - Page 52 of The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department February 20, 2018 - Page 53 of City of Vail, Colorado Logo VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: February 12, 2018 ITEM/TOPIC: Executive Session pursuant to C.R.S. Section 24-6-402(4)(b) to receive legal advice on specific legal questions. February 20, 2018 - Page 54 of VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA Meeting Results ATTACHMENTS: Description VLHAJanuary23, 2018 Meeting Results TOWN Of UAIL February 20, 2018 - Page 55 of Vail Local Housing Authority TOWN OF VAIt Meeting Results MEMBERS PRESENT Steve Lindstrom Molly Morales Francisco Meza Mary McDougal Staff Lynne Campbell George Ruther Tuesday, January 23, 2018 3:00 PM — 5:00 PM Municipal Admin Conference Room 75 South Frontage Road West, Vail, Colorado 81657 MEMBERS ABSENT James Wilkins Lindstrom called the meeting to order at 3:OOpm as a quorum was present. He introduced Krista Miller Human Resource Director to the Board. Miller provided the Board with an update on the Housing Director search. She will return to the February 13, 2018 meeting bringing the Board up to date with applications received and the upcoming interview process. The Board reviewed and approved January 23, 2018 meeting results as presented. MOTION: McDougall SECOND: Lindstrom VOTE: 2-0 Next up was an approval of Resolution Number 1, Series of 2018 Amendment to the Development Agreement dated October 25, 2017 between the Town of Vail and Sonnenalp Properties WHEREAS, the Parties wish to amend the Agreement as set forth in this Amendment. The Board discussed reasons for the changes to the amendment which were to amend the dates due to Solar Vail being stick built versus using modular structures. More time is needed by Sonnenalp Properties to submit changes to the planning department. MOTION: Morales SECOND: Meza VOTE: 4-0 McDougall made a motion to exit the regular meeting and enter into executive session per C.R.S. §24- 6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications. MOTION: McDougall SECOND: Morales VOTE: 4-0 A motion was made by Morales to exit the executive session and re-enter the regular meeting. MOTION: Morales SECOND: Meza VOTE: 4-0 Action from the executive session the Board suggested staff to move forward with and offer to the Vail InDEED applicant. All members present agreed. Page 1 February 20, 2018 - Page 56 of A motion was made to adjourn the meeting. MOTION: Meza SECOND: Morales Meeting adjourned at 4:05pm. Next Meeting — February 13, 2018 Future Agenda Items: Page 2 VOTE: 4-0 February 20, 2018 - Page 57 of VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: AI PP Minutes (approved) ATTACHMENTS: Description AIPP minutes TOWN Of UAIL February 20, 2018 - Page 58 of TOWN OF VAIL 1309 Elkhorn Drive Vail, Colorado 81657 artinvail.com Minutes: Art in Public Places Board Meeting Monday, January 8, 2017, 8:30 a.m. Town Council Chambers Art in Public Places 970.479.2344 970.479.2166 fax AIPP Board members present: Susan Bristol, Patricia Donovan, Julie Hansen, Nancy Lassetter, Bill Pierce, Margaret Rogers, Kara Woods AIPP Board members absent: Others present: Molly Eppard, AIPP Coordinator 1. Approval of minutes from December 4 meeting. 2. No citizen input. 3. Vail Winterfest Ice Theater / Lantern Workshops and Walk Review Molly updates the board on the status of the ice theater. We have the seating and lighting now installed. We do not have the remaining four entry point sculptures installed. Given the lack of snow it has been challenging for the installation. Molly asks for feedback from the board whether the remaining sculptures should be installed given the temperatures. It has been a very popular activity this season. Bill comments there is always a crowd at the site. Margaret asks if we can deduct the four entry sculptures if he has not yet created the works. Julie suggests asking where the status is for the sculptures and whether he has started sculpting. The board agrees not to install new work if he has not begun. Molly comments we would need to make an addendum to the contract. Molly explains about the signage of "No Coins on the Ice." This is something which started at the sculpture by the covered bridge. Last week she had to remove many coins which started showing up on the ice theater. The coins on the screen will ruin the projection, so while the signs are not attractive they have worked. She has not had to remove any coins since we installed the signs. We have also added some sand to the area for traction. We did drape the ice one Saturday morning to protect it from rain. Molly will go back to Paul to see where he is with the remaining sculptures. The lantern workshops were very popular again. The Alpine Class had 31 lantern makers with 45 total people. Participants seemed to enjoy the class as it was very festive, all ages, and lots of families and repeat guests. Tricia Swenson did a great video on the class and the lantern walk for the Vail Daily. The artist at the library workshop thought it went smoothly. She commented it seemed to have fewer people than last year - approximately 150. The library was not pleased with the clean-up efforts of the workshop. They felt the artist should have stayed longer for the clean-up and break -down. Trish and Nancy comment that the library was in pretty good shape by the time they left. They commented that they asked for more trash bags to a staff member of the library and they were directed to just pile it. More trash bags would have been helpful. Molly comments we can reach out to the custodians when this workshop is taking place to request a thorough cleaning afterwards. It was suggested the class take place from 1:00 — 4:00 to ensure a better clean up and allowing enough time to get to the lantern walk. Susan comments that she thinks it is a very hard project. A lot of people were having a difficult time. Margaret remarks that it went well. She comments any problems with clean up can be easily addressed. Trish also comments she thought people were struggling a bit as well. Nancy comments that at 4:45 it seemed fairly clean and the breakdown of the tables and chairs was completed. Julie thinks it needs to be more simplified. While the papers are very pretty she wonders if we should change the project. Julie comments that the schools did a great job with their lanterns and we should look at some of those examples. Molly agrees it is a complicated craft which can certainly be simplified for all age participation. There was excessive use of glue which made it messy. Molly thanks Kara and her team of February 20, 2018 - Page 59 of volunteers at the walk. Barrett Woods, Celia Barry and Jessica were a great help. We also had help from Jenn Bruno's children and a few of their friends. They arrived early to pass out the pre -made lanterns, lights, blinking lights etc. We found people were very curious about the give-aways. Molly and Kara discussed moving our station to the right of the big tree for the lantern hand-outs. It will give us more structure and room, as opposed to being under the bus shelter. The bus shelter sees a lot of traffic between the bus and people going to Starbucks. We should have a couple of tables by the tree with the TOV table cloths to give it more structure. We can still mingle with handouts, but it will be in a more controlled setting as well as drawing people to the entertainment. Molly met with our sponsor Doe Browning after the walk to review the project. She was very pleased and thinks it has become a special holiday tradition in Vail. She suggests having a welcome table/information by the bus stop to educate people about the event. The music could be from 4:00 — 5:00. She thinks that Santa's early arrival was a special moment for him to mingle with the guests. We should also have a sandwich board about the run of show of event with our acknowledgements to the sponsors and artists. She thinks we can limit the remarks during the gathering time. Molly comments that White Bison was a great partner for the cookies and hot chocolate. We are happy to work with them again next year and we have already discussed how to improve it for next year. Julie thought the music/entertainment was great. She thinks we need to have music between the covered bridge and Gorsuch. Molly comments we did have music, but it is a challenging zone because it is already loud with guests and music piping out from the shops. Julie comments that perhaps we reorient the screen, as the back of the screen is as visually interesting. Molly comments we have looked at several orientations and possibilities over the years. We need to consider the layout in regards to sun and shade. The school participation was great this year. The VMS art teacher did a great job with her classes. Nancy comments Vail Christian also participated. We did receive a complimentary email from Kim Langmaid on Town Council. Molly thanks the board for their help in making a great lantern walk this year. 4. Red Sandstone Elementary School Garage Project Molly reviews the updated documents from TAB associates. Molly has since met with Greg Hall about the project. She reviews some railing options, exterior wall options, and stand alone areas as potential for integrating public art. Molly points out the grade which we need to consider, as well as some landscaping. The curved portion of the railing does have the potential for damage due to snow plows. We could look at railing on the top decks of the structure. There are also railings in the stair towers. Molly reviews some safety concerns for example they not want children gathering around the garage. We should look at exterior versus interior locations for art. The west facing wall is a possibility if you look at the upper levels. She reminds the board that snow storage is planned for this site. Bill remarks that we should also look at the entrances to the garage as well to make it more visually interesting. He agrees that there is a lot of railing, so it may be a strong possibility. Molly comments there may be some cost savings if we look at railings. Margaret reminds the board there may eventually be another story to the garage. Bill asks if we should look at placing art closer to the school. Kara comments we want to be mindful of the children and how they are experiencing the area. She looks at potential safety concerns for the kids in particular areas. Molly asks the board for direction in identifying locations for the RFQ. The board would like to look at the trapezoid land area. Trish comments she thinks we need to look at our goal. If it is something more publicly visible, we need to look at the garage as a project. Is it functional or just show? Susan and Margaret move to look at the trapezoidal land area. Trish comments our budget is limited and this is an opportunity to integrate the art, similar to the 170 project which has been very well received. She thinks we should look at enhancing the structure as a good use of our efforts. Bill thinks we should look at enhancing the garage itself too. Trish comments we need to be mindful of the budget and how far we can go with integrating art. The budget is $105,000, but this does not include the contingency. Molly will look at developing a broader RFQ. She can identify potential locations and we can reevaluate once we have submissions of portfolios. Molly will look at public art at parking structures to share with the board. Molly will have a RFQ for the board to review and approve at the February meeting. Kara comments we need to see what artists present versus directing them to create something specific. The board moves we prepare an RFQ for the RSES garage project. Julie asks board members to walk to the site and view the area from the pedestrian bridge between now and the February meeting. Town of Vail Page 2 February 20, 2018 - Page 60 of 5. Golf Course Clubhouse report There is an onsite stakeholders (VRD, AIPP, TOV) meeting on Wednesday. We will look at the budget and determine priorities for the reception and public areas. We can reexamine the TV and credenza. A TV lift/credenza at the base of the stairs is not an ideal location given access to the railing. We need to ask how necessary that TV is to the space. We are going to reevaluate the project before proceeding with Zehren's proposal. Molly comments on the Nordic area spaces. There is a wall outside of the changing area which would do well with art, but not the hall itself. This area is not visible during the summer months though. Julie comments we need to confirm the budget. 6. Coordinator updates • Patrick Dougherty update — We are finalizing the contract with the artist. The next several months are critical for the planning and success of the installation. We need to look at the schedule, volunteers, harvesting willows, press, marketing, etc. Molly has a conference call with Rick Herwehe from A Cut Above Forestry to discuss working on the project and the willow gathering at the Leadville Ranch. Molly is trying to work with Vail Resorts and the USFS. Kara asks for parameters for volunteers. • Art Walks — 1St and 3rd Wednesdays through April 41h. 20 people attended the first walk. Molly comments the importance of our programming for our guest experience. • Press releases for Kagan and Mai Wynn...in progress • Meow Wolf has announced Denver was selected for their next location. It is significant for the state's art industry. • Molly gives the schedule of the Breckenridge Snow Sculptures - January 16-21 1 Technical Week 1 Watch how the blocks are built - January 22-26 1 2018 Sculpting Week 1 Watch the blocks transform into art during the five days - January 25-29 1 Viewing Week • Kara tells the board about Project Funway - Saturday, February 10th - 6:00 pm Dining, Drinks & Silent Auction. 7:30 pm Runway Shows Begin. The participants cannot use fabrics with their designs. The monies go to Eagle County Schools. The board comments there may be interest in sponsoring a design next year for the event. www.efec.orq • Julie is going to step down as chair of AIPP as she has work commitments which will prevent her from giving enough time needed for chair. Kara is going to serve as chair while Julie will be co-chair. Meeting adjourned. 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Level4 111 8234' - 10 3/4" P 2' - 10" 19'-9" X-7 5 PS5.90 2'-6" TYP. 22'-6" 2 k 2'-5" PS5.40 2 26' - 10" S3.01 // S5.4 2'-8" P 5.4 R- 2' - 0" 18 IIIIIIIIIIILIIIIIIUIIIIIIIIIIIII�IIIIIIIIIIIIiIIIIIIIHIuIIIII X11 1111111 � 1 nunmm•Uum IIIA �III�IIIIIII�IIIIIIIII�IIIIIIII�IIIIII■IIIIIIIIIIIIIIIIIIIIIIII i - (TOP OF SLAB) 8223'3 mIJ 8223'-63/4' (TOP OF SLAB)_ jik Level 2 I 8212' - 2 3/4" (TOP OF SLAB) Level 1 8200' - 10 3/4" (TOP OF SLAB) Li011110 I01D1101 IIIIII0111 IOIIIII0III 0IIIII0IIIII ilifi1llfi Hmmi - AMER VA ■ o@= 9e 8233' - 7 7/8" (BTM. OF SLAB) 8222' - 3 7/8" II I February 20, 2018 - Page 65 of 69 (BTM. OF SLAB) 8211'-0" VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Vail Trailblazer Award Update PRESENTER(S): Patty McKenny, Town Clerk ATTACHMENTS: Description Memo Vail Trailblazer Award Update TOWN OF 1 X41 February 20, 2018 - Page 66 of TOWN OF VAIIL. Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: February 20, 2018 Subject: Vail Trailblazer Award Update I. PUPOSE The council selection committee, Kim Langmaid and Kevin Foley, met to determine the third recipients of the Vail Trailblazer Award. There were seven names submitted to the Town Clerk's Office as nominations for the award; the names were suggested by several council members, a local non profit organization, and staff members. Sheika and Pepi have been selected as the 2018 recipients of the award and will be recognized at several upcoming events, as follows: • A luncheon in March • The Town of Vail Annual Community Meeting in March, in which a recognition plaque will be presented • A Town council meeting at which time the recognition will be formalized by a Mayoral Proclamation adopted by the Vail Town Council • A cumulative Honor Roll plaque will be dedicated to hang in the Vail Town Council Chambers It has been suggested the names of the current nominations will remain on the list for next years' selection process and will not be disclosed at this time. II. BACKGROUND The Trailblazer Award was created as a legacy project when the Town of Vail was preparing to celebrate its 50th birthday on August 23, 2016. A Town Council committee was formed to develop the idea and select the first recipient of the award. The Vail Trailblazer Award is presented to recognize an individual, couple or team that exemplifies the spirit and fortitude in making Vail a great community through one or more actions that make a lasting impact. Recipients will be recognized for their pioneering contributions of time and talent, courage, leadership, vision and commitment in their endeavor to enhance Vail's social, recreational, cultural, educational and environmental values that define the community. During the Town of Vail 50th Birthday Party Celebration Dr.Tom I. Steinberg was presented with the Trailblazer Award in recognition of his more than 50 years of service to the Vail community. Last year Vi and Byron Brown were recognized for their amazing contributions and named as Vail's Trailblazers. February 20, 2018 - Page 67 of TOWN Of 9 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Executive Session pursuant to C.R.S. 24-6-402(4)(b) - to receive legal advice on specific legal questions. PRESENTER(S): Matt Mire, Town Attorney February 20, 2018 - Page 68 of VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess at4:00 p.m. TOWN Of UAIL February 20, 2018 - Page 69 of